HomeMy WebLinkAbout12-20-1983_12-06-1983
1
84-W•3 Water Treatment Plant to Loop 288 to
University Drive Water, Line (36"12411).
(Delay Project) $0 (Decrease $737,500)
bond election andt will dep ndd on until
location of the eventual new water,
plant.
84-W-5 ayne Drive Water Line.
(Delay Project) ~0 (Decrease $1300000)
This line may not be construcr,rd at
all due to the latest Hegan and Rasor
Study. A loop line will be needed
further north on Fladger Street and
may possibly be built by Developer,
84-W-6 Crestwood-Wilsonwdod Water. Line.
(Revised Project) $11,300 (Increase $50)
Increase to next $100 estimate.
84-W-21 & 84-S-12 Replace Water and Sanitary Sewer. Lines
for Panhandle Drainage - Public Works
Project.
(New Project) 54,300 {Increase W.L.
176,800 (Increase S.L.
The Public Works Department is
designing~~ a concrete channelway and
the old 8 clay tile sewer line and 21'
water line must be replaced due to
deterioration and relocated to be
accessible for maintenance.
84-W-11 State School Water Line.
(Delay Project) $0 (Decrease $47,600)
Due to the failure to approve
construction for an elevated storage
tank by the City of Corinth to control
their purchased water consumption from
the City of Denton, this project is
recommended for delay until a future
date. In its place is recommended the
installation of a flow control valve.
2686U/4
84-W-:40 Install Flow Control Valve.
(New Project) $10,000 (Increase)
This flow control valve will, monitor,
flow up to an agreed upon daily flow
will ttheCflowobeCooinl`etelyC shut toff
due to the need for fire prot(action at
1)000 gallons per minute (1,4401000
gallons per day).
84-W-15 Replace Mingo Road Water i.ine.
(Now Project) $6,700 (Inovao se)
A developer is constructing 11
condominium
byuan cold s2 on a
water l main resHe ti s
wlling to u?grade tits frontage from a
211 to an 8 wafer, main if the City
will do likewise from his lot to the
corner of bH ngo Road and Ruddell
Street, approximately 370 ft. south.
84-W-12 Water Taps, Loops, Meters.
(Revised Project) $131,600 (Increase $6,600)
This figure was Increased to
correspond with amount shown in budget
which is a more accurate projection.
84-W-16 Install I-35 Service Road Water Line.
(New Project) $~10,000 (Increase)
A~shouldi bet ley 500 ft. frm 8the water
Hwy. line
380
and 1-35 intersection 12" water main
north to Bander Street. This
additional loop line should improve
the water pressure to Westgate
Hospital. Area served is too large
for the existing 6" main.
84-W-17 David Mulkey Water Line.
(New Project) $11,000 (Increase)
The City Council approved thin water
line two years ago in exchange for a
new street right-of-way on Paisley
Street.
2686U/5
84-W-18 Heaird/Cushman Water Line.
(Now Preje(.,t) $30,000 (Increase)
T
his project will provide an 8" water
line to I to e
Beaird/Cushmang propertyleon Loop 288
and Spencer Road as per a proval of
the City Council and Public utility
Iioa rd .
84-W-13 Mobile Equipment Water Distribution,
(Revised Project) $135 600 -
84-W-14 Mobile Equipment - Motor Shop.
(Revised Project) $26,000
(Decrease $25,050)
These amounts are decreased to
correspond with amounts shown in
budget which is a more accurate
projection.
84-W-19 Replace Tulane Street Water Line.
(Now Project) $13,300 (Increase)
Tulane Street has a deteriorated 6"
water line which is beyond economical
repair.
84.8-1 Oversize Sewer Lines,
(Revised Project) $100,000 (Increase $25,000)
More Developers are installing
sanitary sewer lines to areas
designated for larger than 10" mains
as per Freese and Nichols Collection
Study and City expansion. The City
can gain financially by paying the
difference in construction costs for
mains 12" and lar er. Current
oversize needs total $70,000 for Sandy
Hills Mobile Home park,
84-S-5 McKinney Street Sewer Line,
(Delay Project) $0 (Decrease $60,900)
This Project may be delayed until bond
election.
2686U/6
84.5-8 Mobile uipment - Sewer Collection,
(Revised Project) $53,900 Decrease $15,100)
This amount is decreased to correspond
with amount shown in budget which is a
more accurate projection,
84-S-9 Repiping Hobson Lift Station,
(New Project) $100,00 (Increase)
84-5-10 Eliminate Bottleneck on Bailey at
~tikon/Morse and Duncan Streets,
(New Project) NOW (Increase)
84-S-11 Review and Add To Cooper Crook Lift
Station,
(New Project) $50,000 (Increase)
These projects are required to correct
overloaded sanitary sewer lift
stations and pipelines,
84-W/S-1 Washrack - Service Center,
(Delay Project) $0 (Decrease $20,000)
84.W/ -2 Covered Vehicle Sheds,
(Delay Project) $0 (Decrease $50)000)
These projects can be delayed until
bond election,
84-W/S-3 Mobile Equipment - Administration and
Engineering,
(Revised Project) $7,400 (Decrease $600)
This amount Is
shown decreased
ina budget which I Is correspond
more accurate projection, t
FISCAL SUMMARY.,
Net reduction from previously ,roved FY 83-84 CIP is
$205450800 - $2,1270800 - $418,000.
ACTION REQUIRED=
Approval or disapproval by the City Council for revision
of 1983-84 Capital Improvements Program as per attached
revised pages.
2686U/7
RkCOMI18NpATIQN Z
The Public Utilities board, at their meeting of December
14, 1983, recommended to the, City Counoil approval of the
revised 1983-64 Capital Improvements Program as per
attached revised pages.
Respeotfully>
R, 8, Nelson,
Director of Utilities
EXHIBIT I Revised 83.84 CIP
II Original 83-84 CIP
I
2686U/8
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7, CONSIDER AMENDING 1983-84 WATER WAST&WATER CAPITAL
tFTFltOVE ffi i -"NeTso ,r e ed" on sfi1 tom'
oUtliningchi p oposed revisions, General discussion
followed during which Boyd expressed her strong, objection
to items 84-W-20 and 849.1 staticg that the had
profound policy implications and that she was not prepared
to vote on the items until these implications had been
studied, Coomes made a motion that the board recommend the
City Council approve the proposed revisions of the 1983.84
Capital improvements Plan, except for items 84W-20 and
84-8-1, Second by Loveless, five ayes, no nayes, motion
carried.
Coomes then made a motion that the Board recommend approval
of Item 84-W-20, second by Loveless, four ayes, no nayes,
L Boyd abstained, motion carried, Herring then made a motion
that the Board recommend approval of item 84-S-1, second by
Coomes, four ayes, no nayes, Boyd abstained, motion carried,
81 CONSIDER PROVIDING WATER SEWER SERVICE FOR
HOLIBAN
XDUCIEV SCITYL V11 T6 TU
A r
Re son rielea boo B"oar3' MO NAM
s em , lan ~d s Eno
developer of the project, reported to the Board his kirm's
willingness to pay their share of the cost, Further,
Sanders added that if the Board were to deny water, and
sewer services, his firm would have no alternative but to
put in wells and operate on either a septic tank system or
package sewer treatment plant. After discussion by the
Board, Loveless made a motion that the Board recommend
approval of this item to the city Council. Second by
Herring, who added that he wished it be stipulated and
expressly written in the Minutes that this rooommendation
pertained only to the act of providing water and sewer
services. It did not recommend the City use or share the
cost of oversize lines to this development, nor does it
address the question of what costs will be born by the City
and what costs will be born by the developer. These
issues, added Herring, will be addressed at a later
meeting. Five ayes, no nayes, motion carried.
At this point, Coomes made a motion that Item 9 and Item 10
be tabled until policy Implications could be further
studied. Second by Herring, five ayes, no nayes, motion
carried,
11. POLICY REVIEWi Nelson reported to the Board that a policy
rev-ew meeef'tng was tentatively scheduled for January 7,
1984. After brief discussion, the Board members agreed to
meet on that day.
12, CONSIDER OPERATING REPORTS: October 1983 Revenue and
en ure reports or Eh-e- Electric and Water/Wastewater
funds were received without comment by the Board.
1~
i n
December 14, 1983
CITY COUNCIL AGENDA ITXM
SUHJECTi
Final Payments for Construction and Engineering Servines
for the Wastewater Treatment Plant, Hickory Crook Ll;t
station and Interceptor Lines,
SUMMARYi
All work has been completed at the Wastewater Treatment
Plant and the Hickory Crook Lift station as well as the
Interceptors and Engineering Services associated
therewith. These final payments conclude all contract work
' for these projects.
Although the Contract "A" and Contract "C" of the
interceptors for construction was approved and paid out
several months ago, the engineering servioes associated
thereto could not be closed out until this date due to
completion of EPA paperwork,
Upon approval of these final payments, the completion
documents which will be forwarded to the Texas Department
of Water 6sources and tho Environmental Protection Agency,
will be undertaken for their completion prior to January 1,
1984. After review of all documents, the City can expect a
final EPA grant reimbursement. The amount of that
reimbursement has not b9en determined at this time
however, it should be sixeablaq The amount from EPA will
exceed the amount of these payments, plus approximately 5%
of the contract amounts which was withheld as a retainage,
The exact amount of final reimbursement is calculated byy
the Texas De artment of Water Resources and Environmental
Protection agency, however, should approach $307,001
(Innovattve Alternatives) plus $450,000 (retatnago).
FISCAL SUMMARY:
Wastewater Treatment Plant EPA Grant N0-48-1188-03
Gracon Construction Company
Original Contract Amount $7 607800,00
Change Orders (1-15) J262:330,00
Sub-total $7,870,130.00
Credit for Materials Not Used ($10,900.00)
Amended Contract Amount 7,859,230.00
Amount of Previous Payments (,7,845,821,20)
FINAL PAYMENT $2,408.80
2686U/19
Hickory Creek Lift Station - "Contract B" City;
"C-48-1188-13" -E Grant No. Red River Construction
. Company,
Original Contraot Amount $920,000,00
Change Orders (1-5) 18,677.43
Amended Contract Amount $938,677,43
Amount Of Previous Payments (868,444,5o)
Final Payment $ 1'0,232.93
Wastewater Treatment Plant - "C-48-1188-03" EPA Grant No,;
!Freese and Nichols, tnoorporated.
Original Contraot Amount $283,654,46
Amount Of Previous Payments (2823653,60)
Final Payment $ 1,000,86
Hickory Creek Interceptor - "Contract All City;
nC-~f$-13 -1 EPA Grant No,; Freese and Niahols (from
Denton State School to Co-Ed Lift Station),
Original Contract Amount $124,307,21
Amount Of Previous Payments (1231071,23)
• Final Payment $ 1,235.98
Hiokor Creek Lift Station - "Contract B" City;
F Grant lo,j Freese and Niohols,
Incorporated,
Original Contract Amount $56,981,70
Amount Of Previous Payments (50,823.76)
Final Payment $ 6,1117.94
Hickory Creek Interceptor - "Contrast C" City;
G-1 $511 EPA Grant No,; Freese and Niohols,
Incorporated.
Original Contraot Amount $118,625.04
Amount Of Previous Payments (-1-1-L391 ,17)
Final Payment $ 233.87
Grand Total Of Final Payments $ 81,260,38
ACTION REQUIRM
Approval or disapproval by City Council of final payments
for the Wastewater Treatment Plant and Hickory Creek Lift
Station construction and associated engineering services
for the Wastewater Treatment Plant, Hickory Creek Lift
Station and Interceptor lines,
SOURCE OF FUNPSi
Bond Funds
R KOMMENDATIONi
The Public Utilities Board at their meeting of Decembtsr
14, 1983, and Freese and Nichols, Inc., the Engineers fk r
these projects, recommend the Council approve sub,jeot final
paymen,s,
Respectfully,
R, R, Nelson
Dtreotor of Utilities
EXHIBIT I Final Payment Documents
II TDWR Grant Close-out Documents
III CPA Grant Close-out Documents
f
I
2686U/20
' PINION NY, rRECeF PE.
JAMI'S 11. N10100, P,k.
ROMIlt I.. NK:HOl.e. P,S'
I.EE 0. FR:cPI:. PC.
rl, }L, Il, tt I tt `r~ ROBERT P 00OI:H. P.C.
JOE PAUL JWW% PX,
fl I~ rl Il a I7 1~ 7 ~I II O 1N I ( , V A01IERI A Tr1OMPSON III, P.E.
U
C O N S U( T I N 0 e N G I N e e R S 40E 0 MAVP 3. P.E.
OOIE C. ALLEN, P.E.
NY, ERNLST CLEWNT, PL.
LLYIN C OOPCLANO. P.E.
JOHN H COOK. P.E
T. ANTHONY R810. P.E.
December 7, 1983 GARY N. At CYES, PI:
Mr, Robert E. Nolson, PIE,
Diroctor of Utilltios
City of Denton
Municipal Buildin
Denton, Texas 76201
Re; Denton Hickory Creek Lift Station
Contract 8 - EPA Grant No, C-48-1188-13
Dear Bob;
Please find duplicate copies of the final pa nont astimato on the referenced
project and all required leVal releases, All of the work on the project
has been completed by Red R vor Construction Go, and we rocommond that
this final pay estimate in the amount of $70,232,93, be paid.
Sincerely,
FREESF. AND NICHOLS, INC.
C y M. Veach, P.E.
CMV:ce
Enclosures
xc: Red River Construction Co,
Jim Fowler, TDWR
TCLCPHONC 817 336.7161 P11 LAMAR 6TFt EIt T FONT WORTH, TEXAS 76102
1 RI1D RIVER CONSTRUCTION
P. O. BOX 929 o A90160N TKXAK 70001 . 12141 000,4072
44150 sIOMA PO. OTC. 100 , DALLAS TKXAK 70291
December S, 19P3
Freese & Nichols, Inc.
811 Lamar Street
Fort Worth, Texas 76102
Attention) Mr, Elvin C. Copeland, P.S.
References Hickory Creek Lift Station
Denton, Texas
Project 0-48-1188
Dear Sirt
Enclosed are six (6) copies of our final Pay Estimate (number 13)
in the amount of $700232.93 covering the period from October 16,
through December 16, 1983.
Also, enclosed is our Purchase Order for the Automatic Transfer Switch
that Denton requested. As per our letter of July 8, 1983, this unit
has met many delays and will not be shipped until January. We will
turnover to the City a certified check to Priester Supply for payment
on the unit when it arrives. We will deliver that check to the City
when the final payment is ready,
t
Should there be a problem with this, please contact us.
Thank you,
RED RIVER CONSTRUCTION COMPANY
Dean Porter
Secretary-Treasurer
DP/bas
Enclosures
1
I 1 1Page 1 of 2 'PERIODICAL ESTIMAY9 FOR PARTIAO PAYMCNT
perlodical Estlmato No,~hlrteen.(13? porlod October. 6,, 1983 t atn~ t 8,_1,983
City of Denton Address; c pa~ u~fldin
Nameo(owneri..__, o Address; D
enton Texas 7610,
_
P, 01 i V43
Namo of Contraot t Red River Construct on Co A4drouj AddisonoXTe_ xas 75001
tic oTc'ryt;reec Utt a on 9 8, 77,43 thru Chan a order
Type of Projecti C•48-1188 - CONTRACT "B" Estimated ContraotCost t 8 920 000 0 bid
iNc Unit Qu#gtity Qua tity Unit Yalu o!
DESCRIPTION OF ITEM of OrtKinal Compp~ekd prl<Comp aNJ kd
Meaeure £atlmak to Aate _ Wo,V
Lump sum bid amounts for Proposal T
Items 57 and 58, CONTRACT "8' SEWAGE
LIFT STATION, broken down as follows:
1, Bond L.S. 1 1 91720, 9,720,00
2. Clove-In Costs L.S. 1 1 70,200,
70,200.00
3, Fencing L.S. 1 1 76,8501 70850.00
4• Road,Katerial and Grading S•Y. 21100 2,100 4.70 9,870.00
5. Excavation, C.Y. 9,686 9,586 4.00
38,344.00
6, 8ackfill C.Y. 7,324 70324 4,00 29,296.00
7. Waterstop L.F. 107 707 2.30 1,626.10
8. Concrete - Clads A C.Y. 639 639 122.00 77,958.00
9. Reinforcing Steel Lb. 110,000 80,000 0.40 72,000,00
10. Grout C,Y 910 9 60.00 $40,00
11. Concrete Finishing S.F, 21,265 210265 0.50 10,632,50
12, Lift Station Buildings L.S. 1 I 5,872.4 65,872,40
13, Yard Piping, Valves, Fittings L.S. 1 1 20,000, 20,000.00
14. Remainder of Piping, Valves, Fittings t.S• I 1 89,257, 890257.00
15. Variable Speed Pumps 6 Controllers L.S. 1 1 19,434. 219,434.00
16. Building Electrical L.S. 1 I 19,200. 19,200.00
17, Pump to Controls Electrical L.S. I t 36050, 136,950.00
18, Painting and Cleanup L.S. 1 1 13,750. 13,750.00
1
RERIODICAL RSTIMAU N0, HICKORY CREEK LIFT STATION ~ Q y
D&SCksl'TrON OF IT&H it s Qur FM l Com i d ^It Cotmlp hold
Ne+surt IIk b ~k Work
Cranes and Hoists l.,S, 1 2741500, 27,500,00
Material On Hand :,L;S r...,,.««.. 4-
I Change Order No,.1 LOS. 1 1 60127,4 6,127,43
2 Change Order No, 2 l„S' 1 1,00 70000,0 Mom
3 Change Order No, 3 i„6 1 1,00 55000 $50,00
,
i
the undersigned Contractor certifies that all work, includorlg Materials and
equipment on hand, covered by this Periodical Payment has been completed or
delivered in accordance with the Contract Documents, that all amounts have
been paid by him for work materials, and equipment for which previous
Periodical Payments were Issued and received from the Owner, and that the
current payment shown herein is now due, Peret CONTRACTOR Red River Construction Co. By•,e,DateDean porter,ary~-'Cress,
Subscribed and sworn to,hefore me this _ Iay of 19 'a3
Notary Public;~
My Commission expires: „ January'17, 987 `
commended for Payment by: Total Value of Original Contract Performed 92O,OOQ-00._
77>~ Extra Work Performed Shown Ab6veor 18,677,43
ees an cho s ate Attached Statement .
Materials on Hand--Shown Above of -0-
Attached Statement
Date Total Value of Work to Date, „9381677.43_
ate loess: Amount Retained 0 - % -0-
Net Amount Earned on Contract 938,677.43
Date
proved for Payment By: Less: Amount of Previous Payments 868,44_
a e BALANCE DUE THIS ESTIMAT8 , , , , , 70,232,93
i
CO-74
" (Rev.. 7.12.74)
CERTIFICATION BY CONTRACTOR
OF LABOR STANDARDS COMPLIANCE
In accordance with Title 29, Subtitle A, Part 6, Section 6,6{a){1),
each monthly engineering estimate must be accompanied by the following
certificate executed by each prime contractor em loying mechanics and
laborers at the site on work in which the federal government is to
participa!ei
December S, 1983
M
Date
Estimate No, 13 for period October 16, 1983 to Racember 2. 12a3
Sewage Lift Station-Contract IB' ?I„ntQxt Toxas
Name of Project Location
C-481188-12-0 May 20, 1982
Contract No, Date Contract Awarded
Environmental Protection Agency Project No, 0-481188-12-0
I hereby certify that all of the contract requirements a's specified under the
labor standards have been complied with by Red River Construction Company
(Name of Contractor)
as principal contractor and by each sub-
contractor emp oy ng mec an cs or laborers at the site of the work, or there
is a substantial dispute with respect to the required provisions,
Red River Construction Company
Name of Contractor/Subcontractor
Signature and Title Secretary-Treasurer
NOTES:
14' This certification may be placed on the estimate or on a separate .
sheet attached to the estimate.
2, The Environmental Protection Agency shall, prior to avl-eoving a
voucher, satisfy itself that copies of these certifica~.L. ire on
Me with the owner.
. .rte Tr,.I7'i"P l,•,n,R1Pt•t~iR~T,r~hTt M ~l~'11 l•5'1''l1',~.~• DIY ' ' 1 tl,., `i
^l 1 t , ,r 1
P u n O H A a'e o R D I R IMPORTANT NOTE
UNO 01101NAL ANO S 00115 Of INYOICf, 7004THE1 WITH IRL Of
~I
RED RIVER CONSTRUCTION GO VOW0 AND OTHI1 SHIPPING PAP114 TO
,
RED RIVER CONSTRVCTION CO,
4450 018me Road, suit* 105
Dallas Taxes 75234
Dole Marsh 1983 lhoto Namb,rt ►nd job N►av AW11 ApF►tr on All
16 01Nt, Invok► Caplet ►nd Dfllvuy Sl+pt,
)ON Nip. 24-3168-004D
Prioster supply Co„ Ina, fol NAr4r
TO P4O, Box 5507 City of Denton
Arlinakca, Texas 76011 Itie or C Oak rift station
-1 WIP to Rod River onstrwtion Col a~
hickory Crook Lift 0tation I
COMPANY 11P, TEL, rho, 4 Niloa I>'eat of X 35 on fit 2181
Y 1'1 r Tio 1- Ii~ 1 ~ Denton, Texas
t19QUtACo6HIPPIN0 PATE VIA F, O, 61
ril 1983 fiestwey F,F,A, & included N AT 9 tet ooh l
QUANTITY
D B S O R I PT 10 N UNIT PRION IXTANDID PRIQI P
rvrnbh the I►Ilowine IIV of At0e1141 ►nd/a Igetpm m In q,l<t ►ccordtnc► Will,
th► Pbnt ►nd
SwIlkal lent,
1 Automatic Transfer Switoll, 1SMP-600A Platform Hounted, I
Consist of two-two position transfer switches with sutormati
controls per DNC 47306 Uuits equipped with potential and Cu rent i
Xfrn, for control sensing and fault blocking, Custom I
designed specifically to meet the City of Denton requiromen 1
,
f
Total Purchase Oader $27,000,00
i
I
1
..J
Please sign green copy and return to us.
tAN aeknow4dpe thl, Vureftga Ocder under tondiUon► eont►IMd h►reln
Pr eater Su 1 Co, Inc,
Furn1►h 1A C:epin of Shop 016winy and/or Da►alptlw 1110torial of the Above Equipment at Outckly at PM►Ible,
kit IMVO141 t dated on or before the 241h of each month will be processed on the 10th Iollowing month. A sled on or after the
2M will be processed the following month me Involces dated on or beforo the 24th,
Polo
can 1 r'ert cc e a - reltsU e
61MON W. rfl0s C. P.C.
9 BB R. NICNOI.P, P.K.
Cnt MICIIRI.O, P.C~
fl II fl ~I U F If I II ' C II U 11 l7 y !I UI I 1100tPAl' A'IY140 IP60N III, P.K.
C O N S 0 L T I N 0 E N O I N P E R S dOK U. MAP". P.I.
OCIC 0. A" 0, P.K,
W. m car cu:maw, P^
k1 YIN Q. COPCL+ NO. P.K.
101{N N COOK, P.&
Y. AN7110NY WO, P.R.
OANY N. IMMI, P.K.
Docembor 7, 1983
Mr, Robert E. Nelson, P.E.
Director- of Utilities
City of Denton
Municipal Building
Denton, Texas 76201
Ref Denton I441TP Expansion
EPA Grant No. C-48.1188-03
Final Payment
Dear Bob:
Please find duplicate copies of the final payymment estimate on the
referenced project and the required legal releases, All of the
work on the project has been completed by Gracon Construction Co„
and wo recommend that this final payment in the amount of $2,408,80,
be paid,
sincerely,
FREESE AND NICNOLS, INC.
o-Z
Coy M. Veach, P.E.
CMV:ce
Enclosures
xc: Gracon Construction Co.
Jim Fowler, TDIJR
T CLLP40NC 8 17 339.7161 Illt LAMA)1 6Ytt6KT COnY WONT N, 7 C>t A9 7 6102
rc m,,(P; '1 SL S
EMOO
MAIIJNG AODRFSSt P, 0. BOX 756, NiFSQl11TP., TEXAS 71149, PRONG (214) 222•8533
Pucumbor 5, 1983
Froase and Nichols, Ittc,
811 Lot-' nr Straot
fort Vo r.th, Texas 76102
AttuI Coy Voach
ltat Wantowater Troatrnout Hant 1?xpansiot
Denton, Tons
coil tlamenI
Enclosed are two copies of the fiual pay estimate No, 33 for this
project and the roquirod cousent to final payment from our surety,
We hope that this cowpletos tiro pnperw rk and will uxpe8ito tha
final payment.
Very truly yours,
CRACO'N~CONSTRUCTI/ON CO LPMIY, '[NC,
J fins Karn
JK/no
rneloaure +
STRUT ADDRESS; 4333 SOUTI I BUTLINE:, MESQUITE, TEXAS 75149
' . ago o 3
PERIODICAL YBTIMAYN FOR PARTIAL PAYMINT
1'01'E0dical I.sthttato No- r'IUt!~_~T Pork+d_-August 21, 1983 ~to^ pw~Qmbpr 1, 1983
Name of Otti'ner;_C.1_ty__t2f_ Rt utQil,-IuXc1S Add1'oas;._~1diLtCji?[I]rRld~ta.~
3201 Highway 67, Suito F
NnmeofContr~ct(r;...G1'dC.D17_.GDiIS_611tC-t.IQII_CQ.~_ -._,__Adriresti1.__IIDSQV.1tQ,_[@2(~5.__7_lQ.~
Wastewater Treatment Plant Expansion
Type of t'roject;_.1'rojac-t-Ct--4(L:_U.$.$..._. -UstlIII lit ettContractCoatl$~,64~xQQQ,Q.~__
I~cUn _ Unit l1 uun111 qu tinlity ill N (
I)Y.SCH1101 ION Of' ITEM of O,ittttNin3 Cnm Meted Lnlt m
_ ~fruMIN Eetllaal0 10 4a,nq lrlco 11'oeA
1, lump Sum ar;ount for WWTP Expansion,
Proposal Item No. 1, broken down as
to IIolw
1, fiabilization & L'nginoering L,S, 1 100% 370,000 370,000,00
2, Bonds & Insurance L,S. 1 100/ 80,000 80,000,00
3, Site Clearing L,S, 1 1001, 10,000 10,000,00
4, Sludge Drying Bed Earthwork L,S, 1 100% 150,000 150,000,00
5, Structural Excavation L,S, 1 100/ 100,000 100,000,00
6, Structural Backfill L.S. 1 1007, 50,000 50,000,bo
7, Site Grading L,S$ 1 1007, 5,000 5,ooo,00
8, Landscaping L,S. I 100% 401000 40,ooo,oo
9. Curb, Gutter & Sidewalk L.S. 1 1001, 48,000 48,000,00
10, Asphalt Roads L,S. 1 1007. 2100000 210,000,00
11, Gravel Roads L,S, 1 1007 61000 61000,00
12, Fencing L.S. 1 1007 26,000 26 000,00
13, Structural Concrete C,Y. 6,150 6,150 CY 300 ,845~0n0,00
14, Architectural Concrete C,Y, 350 350 r,Y 400 140,040,00
15, Reinforcing Steel Tons 650 650 TN 900 585,000,00
16, Miscellaneous Metal LIS, 1 1007, 140,000 140,000,0(1
17, Masonry L.S. 1 100% 62,000 62,000,of)
18, Roof Decks LIS, 1 100Y 506000 50,000,00
19. Roofing & Sheet Metal L,S. 1 100% 20,000 20,000,00
204 boors & Windows L.S. 1 1007, 30,000 30immo
21, Overhead Doors Each 3 3 FA 11000 31,00.00
22. Painting L.S. 1 100/ 130,000 130,000,00
23, Building Specialties LIS, 1 100% 200 20000,00
24, Room Finishing L.S. 1 100Y 15,000 15,000,00
25, Hoisting Equipment L.S. 1 100% 15,000 156000,00
26. Lab Equipment & Furniture L,S, 1 100% 1601000 160,000,00
27. Misc. Equipment & Tools L.S. 1 1007 150,000 1501,000,00
28, Cast Iron Pipe & Accessories L.S. 1 1007, 270000 2701,000,00
29. R.C,C, Pipe L,S. t 100% 164,500 1641500.00
30. R.C. Pipe L.S, 1 100,°{ 60,000 60,000,00
ape o
Ylenton WWTP,Fxpansion-PoriodiCal Estimate No, 32
Ile n' IMICHIMON OF ITFN I1nlt uann4f MI'lty h`e Vy W P
N, of gry~it) L mplead rf(~1
k.etlmplP to VVIV tk~
311 Steel Pipo & Accessories L,S, 1 1007, 70,000 70,000,00
32, VaIvos L,S, 1 1007, 200,000 200o000,00
334 Sluico A Stop Gatos L,5, 1 100% 70,000 70,000,00
34, Manholes Each 6 5 YA 10200 6,000,00
35, Plumbing & HVAC L,S, 1 100% 100,000 100,000,00
36, Bar Screens Each 2 2 RA 35000 70 000,00
37, Primary Clarifiers Each 3 3 RA 35,000 1o5,on0,0o
38, Primary Thickeners Each 2 2 FA 30,000 60,000,00
39, Final Clarifiers Each 2 2 rA 76,000 150,o00,0o
40, Floatation Thickenor L,S, 1 1007 900000 900000,00
41, Aeration Fquipinont L,S, 1 100% 170000 170,000,00
42, Grit Equipment Lis, 1 100% 70,000 70 000,00
43, Air Blowers Each 2 2 EA 301000 60 000,00
44, Air Filter L,S, 1 100% 20000 20no,00
45, Digester cover 7,.,S, 1 1009 220,000 220,000,00
46, Mix & Heat Equipment @ New Digester L,S, 1 100;; 96,000 96,oao,oo
47, Mod, Exist, Digester Mix & Heat I., S, 1 1007, 90,000 90,000,00
48, Chlorination System L,S, 1 1007 25,000 25,oo0,oo
494 Raw Sewage Pumps Each 4 4 FA 25,000 100,000,00
50, Return Sludge Pumps Each 2 2 EA 20000 40,000,00
51, Progressive Cavity Pumps Each 15 15 F"A 3,000 45,00().00
52, Recessed Impeller Pumps Etch 14 14 EA 11,000 154,000,00
53, Vertical Turbine Pumps Etch 2 2 .rA 3,250 .6,500,00
54, Polymer Feed System L.
'l; 1 100/ 7,000 7,000,00
55, Sump Pumps Each 6 6 FA 500 3,000,00
56, Dewatering Pump L,S, 1 100/ 29000 2,000,00
57, Weirs & Baffles L.S. 1 100/ 100,000 1001000,00
58, Hydro-Pneu, Tank System L,S, 1 lnoi 5,000 $0000,00
59, Instrumentation L,S, 1 100% 200000 2000000.00
60. Electrical L.S. 1 1007 3,100000 330,ooo,on
61, Demobilization L.S. i IM Y, 81800 AQQ 0
Sub-Tat 1, Bid I em No, 17,591,800,00
Y .1 1 afp 3 of 3
lrurttun iJiJ'1'!' I'ti rut:: tun l'c t' iu F~ I
-
33
Unil iiur iffy Quantity
I
1tQ17 ljY;8cu11'T10N OF 1Tf:dt of l Cog
No. riina Com# feted 1 Unit rlro r Ya Wof of
tied
MultAuro Yet mute to lute
2 Add or Uud"Wl; Iton1sl _
2a0 31000 poi, Cnncroto C,Y, 25 500,00
21). 1,500 pot Concroto C,1', 2.0 51 (lY 100,00 51100.00
2c:, ltotnfurolnf; Stool. 1410 31000 0150
Matorials on Hand (See Attachod Gist) `0`
A~~rovpd Change Ordars; 111 L5 l 100% 7,200 7)200,00
2 L8 l 100% 81551 61551000
113 i's 1 10OX 13019 13019,00
114 1.s 1 100% 16,140 16,140,00
!f5 LS 1 100X 18,760 18,760,00
116 Ls 1 100% 1,700 11700000
#7 10S 1 100% 12,430 12,430,00
08 LS 1 100% 10,900 10000.00
119 I's 1. , :IOU 4.1,000 41,000,00
Contract Calendar Days #10. 1's i 100% 14080 14,060,00
to date 1227 1111 1,5 1 100% 5,160 5,160,00
(112 I's 1 1.00% 109,410 109,410,00
413 LS 1 100% 8,440 8,440000
0111 i's 1 100% (3000) (3,900.00
1115 I'S 1 100% (1060) (19260,00)
dersigned Contractor certifies that all work, including materials and
ent on hand, covered by this Periodical Payment has been completed or
red in accordance with the Contract Documents, that all amounts have
aid by him for w6rk, materials, and equipment for which provious
ical Payments were issued and received from the Owner, and that the
t payment shown herein is now due,
CTOR BY
Data /2~f~isB
bed and sworn to before m.9 thi lot day of becomber 1983
Public;
ission expires: 57418
F
Recommended for Payment by: Tota
l Value of Origtnnl Contract Performed 7,596,900.00
Performed Shown Above or `262,330000 J
C~~.~+•~- _-__./L-7-Y~ Extrrc Work --Attached Statement 0 ,
Date
Atate'ritils on Hand- Shown Above or
Attached Matlnlent • . r..~..,..,....~~,
bdtt+ Total Value of Work to Date. , 0 , 7,851,230`,00
Lessr Amount Itotoinrd ..;J ,
.rwwftoh.or.
- - - _ Net Amount Pnrned on Contract 7,859,230.00
!late _
Approved for Payment By: Lest: Amount of th-evious Payments 7,856,821,20
• , ' ' ,...~,,,r
HALANCI'l DUI; THIS tlS'P1~tATF; 20408.80
r-._
~ bate
(Rev'7-12.74)
CERTIFICATION BY CONTRACTOR
OF LABOR STANDARDS COMPLIANCE
eachcmonthlyeenwih Title 29l Subtitle gineering estimate must AIf Part 5o accompanied Section the following
certificate executed by each prime contractor employing mechanics and
laborers at the site on work in whie.h the Federal Oovrrnment is to
participate:
Docaucbar 1, 1983
Date
Estimate No, 33 for period All ,nHt.. 21 1983,•,,,,,,to Uaaamber 1 1983
4+ sto4ator Troatmant plant rxpa sion Denton, Tams
Dame of Project ocdt on""""
WP C»TP.X-1188 July 20, 1980
onfra" coo, ate Contract Awarded'
Environmental Protection Agency Project No, C-48-1188
1 hereby certify that all of the contract requirements as specified under the
labor standards have been complied with by Gracon Constructinn Company, Inc.
dme t Ctor
as principal contractor and by each subcontractor
wnp'Toying meChan~cs o" r-TaLiorers at the Bite of the work or there is a
substantial dispute with respect to the required provisions,
GRACON CONSTRUCT10\' COMPARV NO.
T&4 0 ontrat r YplyM►,}
• gna ure en~"T3't`t~'~"`r~~
NOTES;
1, this certification may be placed on,the estimate or on a separate
sheet attached to the estimate,
2, The Environmental Protection Agency shall, prior to approving a
voucher, satisfy itself that copies of these certificates are on
file with the owner.
1 ' 0IMON W FHB969 ,►.E.
JAM" R NICHOL6, 0.E,
ROBERT L NICHOLS PE
LEE 0 FREE6E, P.E.
I (1 606ER1 6 OOOCH P.E
I' lI E hIlE A 'i1 it 11 f (1 1! U II S IN II ROBERT, A JT
t HOM BON III PE
,I JOHN H COOK. P E.
C A N $ U l Y I N 0 E N O I N E E R S Y ANTHONY REID. PE
JOE O. PAPE$. PE
OCIE C ALLEN, P.E.
W "NEST CLEMENT. PC
FLYIN C COPELAND. PC
Decumber 9, 1983 *ANY H H6EVE0. P F
City of Penton
Municipal Building
Denton, Texas 76201
Attontion. Mr, Robert C, Nelson
Director of Utilities
Re: Hickory Crook Sewers
Protect C-48-1188-13
Pro3ect C-48-1188-23
Gentlemen:
We submit our statements for services during period July 25 through
November 27, 1983 for Step 3 Construction Phase pertaining to the
Hickory Creek Sm,ier System and Lift Station, in accordance with the
letters from R, L. Nichols, dated November 2, 1981, and Amendment
No. 3 to the Contract, dated August 12, 1969,
We r'aquest compensation for general representation and resident repre-
sontation during construction on three Contracts At B and C as awarded
to the contractors.
Ao oynt No _ pescriptlon. Amount
QpTN 42030 Interceptors - 'Step 3, Contract A (Final) $ 1,235,98
bTN $2031 Lift St itjpns - Step 3, Contract 8 (Final) 6,147.94
DIff F9032 Interco tors - Stop 3, Contract C (Final) 233,87
TOTAL AMOUNT DUE $ 7,617.79
We shall appreciate your review and approval of the statements for
payment.
Yours very truly,
FREESE AND NICHOLS, INC.
John J, Kendro, P.E,
JJK:cg
Enclosures
YELEPHONC all 11a 1161 6 1 1 LAMAR 67RCET PONY WOR T N. TEXAS 76102
$TATI'MCN7
F1IEESE AN11 N IC110L S, III C.
C O N S 0 I, T N G E N O 1 N E E R $
EOI CITY OF DENTON
DAU, Decomber 9, 1983
ACCT, No. DTN 82030
(Final)
PROFESSIONAL SERVICE;
In connection rli;.ir Construction Phase, Step 31 including general representation and
resident reprosentation ertaining to the Contract A for Hickory Creek Interceptor
Sewers in accordance with the letter from R. L, Nichols, dated November 2, 1981, and
Amendment No. 3 to the Engineering Contract dated August 13, 1969, (Pro,lect C-48-1188-13)
STATEMENT NO. 76_- SERVICES THROUGH PERIOD ENDING NOVEMBER 27,_1983:
General Representation Fee Allocation
Item Basic A/E 0 & M Oper. Plan Start-Up Total
Grant .$.31;448 $ 2,5 1' X60 $ 80___._ $ 35,072
Complete 70% 60% 30% 60%
Resident Representation Fee Allocation
Item Inspection Surveying Total
Grant $13 ,713_ V/ _$O 0 0 $13Y,713
Period Direct Salami Direct Expense Survey
Ju _83* -32,784.07 _5,738.53 $ 939-4.25
Aug 83 122.60
Sep 83 366.67
TOTAL $ 33,2Y3.14 $ 5;738;53 $ 9,394.25
COMPUTATION OF FEE:
General Representation
Basic: $ 31,448 x 0.70 $22,014.00
0&M Maqqual: $ 2,541 x .60 10626.00
Start-0 : $ 823 x .60 494.00
Oper. Plan: $ 260 x .30 78.00 $ 24,111.00
Resident Reprosentation:
Direct Salary: $33,273.14 x 2,5272 $849087.88
Expense: 5,738,63 x 1.17 61,714.08
Survey: 9,394.25 x 1.0 B, 394,25 $100 196.21
TOTAL FEE EARNED $124,307'.21
LESS PREVIOUS FEE EARNED 123 071.23
NET AMOUNT DUE (Nov( $ 1;236.98
CONSTRUCTION COST:
Final
Contract Contractor Contract Award Value Installed
-y OuTI um_ $-1,872,807,80 1;866, 07.00
* See previous statement, dated 08/16/83
TELEPHONE 617 116.7161 1111 LAMAR STREET FORT WORTH, TEXAS 76162
1
$TATFIMEN T
FR1:ESE A1111 I\IC1101,8, 1i1C1
O N S 0 l T I N 0 E N 0 1 N t E R S
CITY OF DENTON
wn December 9, 1983
ACCT, No, O TN 82031
(Final)
PROM11ONAL SERYICti
In connection ; Construction Phase, Step 3, including general representation and
resident ropras-:~,l'~ation pertaining to the Contract B for Hickory Creek Lift Station
in accordance, i;n the letter from R. L, Nichols, Engineering Contract, dated August
130 1969, (Pro,;;-.t C-48-1188-13)
STATEMENT NO. 16 _SER_VICES THROUGH PERIOD ENDING NOVE148CR 27,_1983:
General Representation Fee Allocation
Stein b;JSic 1f E__ 0 & M _0per, Plan Starter Total
Grant 31;448 $ 2,54 260 X823 $ 35,072
Complete 30% 40'% 70% 40%
Resident Representation Fee Allocation
Item Inspection S_urvin~q Total
Grant 132,~13" $ x,000 $13,713
Period Direct Salar Direct ExRense Sur_
Ju1_8 3* ~'1 _ 32,39 $f1,959,79 $2, 90,68
Aug 83 1,010.63 199,40
Sep 83 686.31 109.38
Oct 83 207.19 29,10
TOTAL $i3,Y35.4T $ 2,297,67_ $G4-W.6P
COMPUTATION OF FEE:
General Representation
Basic: $ 31 448 x 0,30 $ 9,434100
0&M Manual: 2,541 x 0,40 1,016.00
Start-Up: $823 x 0.40 329,00
Oper, Plan: $260 x 0,70 182.00 $ 10,961,00
Resident Re~resontation:
Direct Salary: $13,936,48 x 2,5272 $35,217,75
Direct Lxpense: $2,297.67 x 1.17 2,688.27
Survey: $2,490,68 x 1,0 2,490,68 5 40,396,70
TOTAL, FEE EARNED $ 51,357,70
LESS PREVIOUS FEE EARNED 45 209,76
NET AMOUNT DUE (Nov) $ -91-0~T
CONSTRUCTION COST:
Final ,
Contract Contractor Contract Value Value Installed
9 - Red ver ~2b, 2.33 _ ~38,67y 43
* See previous statement, dated 08/15/83
TELEPHONE 017 J36.7111 011 LAMAR SYREET TORY WORTH, TEXAS 74102
s*TATfMFNT
FIIEESE it 1B NIC110L8, INC.
O S V L T I N G E N 0 1 N E E R S
rol CITi OF DENTON
1AM December 9, 1983
AW. No. DTN 82032
(Final)
PROFESSIONAL SERYICH
In connoctioo -ith Construction Phase, Step 3, including general representation and
resident representation pertaining to the Contract C for the Interceptor Sewers,
Section 2 in a.,cordance with the letter from R. L. Nichols, dated November 2, 19819
and Nnendment 3 to the Contract, dated August 13, 1969. (Project C-48-1188-23)
STATEMENT NO, 15 = SERVICE'S DURING PERIOD ENDING NOVEMBER 27, 1983:
General Representation Fee Allocation
Item Basic A/E
Grant; 3
Complete 100%
Resident Representation Fee Allocation
Item Inspection Surveyinj Total
Grant fl bB,583 $ 3'5;000 $ 123,583
Period Direct Salary Direct Expense Survey
Ju~83* 28,66£3.23 3,987.24 $ 15,798.47
Aug 83 0100 0.00 0100
Sep 83 0.00 0.00 0.00
Oct 83 79.67 27.80
TOTAL $ 2-8-9-64-7 3-6 $ TX1 5 $ 53,1'98.47
COMPUTATION OF HI :
General Representation
$25,730 x 1.00 $ 25,730.00
Resident Representation:
Direct Salary: $28,647.90 x 2.5272 $ 72,398.97
Direct Expense: $45015,04 x 1.17 4,697.60
Survey: $15,798.47 x 1.0 15,798,47 $ 92,895.04
TOTAL FEE EARNED $118,625.04
LESS PREVIOUS FEE EARNED 118,391.77
NET AMOUNT DUE (Nov) $ 233,87
CONSTRUCTION COST:
Final
Contract Contractor Contract Award Value Installed
C Cu 1Tum ,1 .18 T- -j 6T -O6T. 9'b_.
* See previous statement, dated 08/15/83
TELEPHONE 017 37I7161 III LAMAR STREEY TORT WORTH. TEXAS 14102
SIMON W FR££s E. P.C.
JAMES H NICHOLS, PC
ROBERTE NICHOL$ P1;.
1 EEE B IRSCSC. PC
IIt tt + t I1 ( l r RORCRT 0 OOOCH. PC
it )1 FI rl ;1 ti u 1 II O 11 1) , I 11 l' ROGER/ A,THOMPSON III. PE
JOHN H COOX. PE.
C G N s U l T I N G E N G I N E E R s T A'ITNONY NE10. PC
JOE B MAPCB. P.£
OWE C AI.i.CW PC
W ERNEST CICNENY. P£
FEYIN C COPCLANO. P E
December 9, 1983 GARY N RCEYC9 PE
Ci ty of Denton
Muni cipa I BuiIdinl
Denton, Texas 76201
Atten1;ioc Mr. Robert E, Nelson
Director of Utilities
Re; Sewage System Improvements
Project C-48-1188.0
Gentlemen;
We submit our statement for services during the period from July 26
through November 27, 1983 pertaining to the construction phase (Step
3) for the Wastewater Treatment Plant expansion in accordance with
the Contract dated August 12, 19699 as amended December 13, 1974,
February 2, 1977, and letter dated June 280 1979, pertaining to Step
3 phase,
Account No. Description Amount
DTN 78188 Wastewater Treatment Plant-Stop 3 $ 1,000,86
(Final)
We shall appreciate your review and approval of the statements for
payment.
Yours very truly,
FREESE AND NICHOLS, INC,
' John J. Kendro, P.E.
JJK;cg
Enclosure
YCLCPHONE 611 300.7101 RIS LAMAR 9YRECT PORT WORTH. YC%AB 16 102
ST AT Ihi INT
III C.
O N 5 U I I I N G f k I k T E R 5
70: CITY OF DENTON
DAT>:I December 95 1983
ACC:. No. DTP! 78188
(Final)
PROffSSIONAL StRVICE:
In connection with basic engineering and resident representation during construction
Step 3, pertaining to the construction of the Wastewater Treatment Plant Expansion
(Project C-48-111)8) in accordance 4rith the Contract, dated August 12, 1969, and
amended on December 14, 1974, Amendmont No, 3, dated February 2, 1977, and letter
dated Juno 28, 1979, pert-.lining to Step 3 Construction Phase of the Wastewater Treat-
ment Plant/Interceptor Sewer Project.
STATEMENT NO. 21 = SERVICES THROUGH N00-IBER 27, 1983:
Basic Engineering Fee; $1001086.00
Percent Complete 100%
Basic Engineering Fue Earned
1.00 x $100,086 $ 100,086,00
Resident Representative/Construction Staking
Previous Statement 149,389,46
TOTAL FEE EARNED $ 249,475.46
LESS PREVIOUS FEE EARNED 248,474.60
NET AMOUNT DUE (Nov) $ 11000.86
CONSTRUCTION COST:
Revised Net Amount
Project/Construction Contract Value Due Contractor
WWTP/Oracon Construction $7,859,230.00** $7,859,230.00
* Periodic Estimate No. 32 (rinal)
*k Includes C.O. N1-15
tELEPkONE II7 316.7161 111 LAMAR STREET FORT WORTH, TEXAS 74102
MINUTES
PUBLIC UTILITIES HOARD
December 14, 1983
Members Presents Chairman, Roland Laney, Edward Coomes, Marvin
Loveless, Leonard Herring, Nancy Boyd
R. E, Nelson
Staff: E, Tullos, Charles Cryan, Joe LaBeau, Bev Little,
Suzanne Wright, Kim Gregg
Others; Jon Weist, Denton Record Chronicle, Tom Sanders
Absents Chris Hartung
1. CONSIDER MINUTES OF PUBLIC UTILITIES BOARD MEETING OF
NOVOIB R 1 ~1 8 ; Herring, serving as Chairman pri3r`to
ney s- later ar F val, called for a motion on this item,
Coomes made a motion that the Minutes be accepted as
written, second by Boyd, four ayes, no nayes, motion
carried.
2. CONSENT AGENDA:
A. Consider Texas Public Power Association Invoice for 1984
Membership Dues.
B. Consider Quitclaims and Ordinances for Abandonment of
Easements for 40 Acre Tract from J.D. Lilly Survey,
Abstract 762 and the Wm. Lloyd Survey, Abstract 773, owned
by Denton Four Joint Venture,
C. Consider Final Payments for Construction and
Engineering Services for the Wastewater Treatment Plant,
Hickory Creek Lift Station and Interceptor Lines.
Consider Final Change Order 05 for Time Extension of
Contract "B", C-48-1188-130 Hickory Creek Lift Station.
Nelson briefed the Board on these items, during which Laney
entered and assumed the Board's chairmanship. After a
brief discussion by the Board, Loveless made a motion that
the Board recommend the City Council approve the Consent
Afenda with the stipulation that his personal reservation
w th regard to Item 2A, Consider Texas Public Power
Association Invoice for 1984 Membership Dues", be recorded
in the Minutes. Second by Coomes, five ayes, no nayes,
motion carried.
3. CONSIDER WATER AND SEWER RATE ORDINANCE: Nelson introduced
t9Ts Item
y pointing out that MlSert and Associates had
incorporated the changes requested by the Board at its last
meeting on the topic of water rates. Nelson added that he
anticipated a joint public hearing on the rates by both the
Board and City Council on January 30 1984, with
implementation of the new rates to occur about
mid-February, 1984.
41 nl
~~}`Y4f l~+=PJ}~~~♦i rf3 ~ MUNICIPAL BUILDING / 06N TON, TEXAS 76201 / TELEPHONE (817) 5668100
MEMORANDUM
= M 0 7 7 Z a is a R
TO. Betty McKean, Assistant City Manager
FROM: Kathryn Usrey, Personnel Administrator
SUBJ: Insurance Bids
DATE: December 14, 1983
As you are aware we recently put our health and life insurance programs out to
oid. In the specifications we requested only "administrative services only"
(ASO) bids, We received bids from seven companies, including Life of the
Southwest (LO5W), Hartford, Republic Executive and Employee Benefit Plan,
Blue Cross/Blue Shield, Great West Life, and the Variable Protection
Administrators, Inc. After careful analysis of eac,i of these bids, my
recommendation is to renew the contract with Life of the Southwest. This
report includes my analysis of the bids. All of those companies submitted ASO
bids with the exception of Variable Protection Administrators, who submitted a
fully insured plan, This analysis will not include that fully insured plan,
since it in no way met the bid specifications
The following definitions will help clarify my analysis of the bids.
4porsgate Stop Loss Leval:
ProOcts t6ae~ group from overall heavy utilization by limiting the
annual claims liability to a fixed amount based on the number of
.employees covared. Claims in excess of this amount are reimbursed by
the insurance carrier.
Incurred and Paid Claims:
Claims that are both incurred and paid during the current policy
period, Example: January 1, 1984 to Cecumber 31, 1984,
t.o Detky I'~✓. L'3n
Insurance Bia Recommendation
-age 2
Paid Claims:
Claims that are incurred either prior to or during the current policy
period, but paid during the currant policy period; Example: January
11 1983 to Decamoer 31, 1984,
$50,_000 Individual Specific:
Insurance which limits the claim liability with respect to any one
employee, or dependent, to $50,000 per year. Charges in excess of that
amount are f_ulll insured, In addition, these excess charges do not add
to the charges that are considered in reaching the aggregate stop loss
level,
Policy Year:
The twelve month period beginning on the policy effective date,
Example: January 1, 1984 through December 31, 1984,
Benefit Year:
The twelve month period beginning on the date the first individual
claim is incurred. Each individual will have his or her own benefit
year, Example: Date of incurred claim: May 11 1984 to April 30, 1985.
Overall we were vary pleased with the quality of the bids received. Attached
is a profile which addresses the factors considered in the analysis, if you
look at the proposed aggregate stop loss level only, it appears that Blue
Cross/Blue Shield and Great Kest Life have submitted significantly better
bids. However, there are several important factors that must be considered.
Paid Basis vs Incurred and Paid
As shown below, Life of the Southwest and Hartford submitted bids based on a
"paid" basis, aepublic, Executive and Employee Benefit Plan, Slue Cross/Blue
Shield and Great West Life olds were based on an "incurred and paid" basis.
The aggregate stop loss level for the "incurred and paid" bids is lower than
the "paid" bids because they exclude any claims .incurred prior to January 1,
1984.
INCURRED AND PAID
(Republic/Great West Life/Slue Cross/Blue Shield/Executive & Employee)
'January 1, 184 ' Dec. 31, 184
PAID
(Life of the Southwest/Hartford)
Jan 1, 183 Dec. 31, 184
W'-AD to Betty Ada'/,pan
Insurance Sid Recon^endation
P&gE 3
A bid based on an "incurred and paid" basis means that only those claims in
which the date of sr)rvice and date of payment were within the policy year
would count toward the aggregate. The aggregate stop loss level is the claims
level at which the reinsurance begins and the City is no longer responsible
for paying claims. Since the bids submitted are to be effective January 1,
(with the exception of LOSW) there are three months between the close of our
policy year with life of the Southwest and the beginning of the new policy
year. Any claim incurred during this three-month period, or prior to January
11 1984, would not be included in our aggregate level. if our claims history
were such that we had not hit our aggregate stop loss level this past year,
this point might not be so significant.
The City has averaged monthly claims of $50,000. Very few of the claims
received in Januaryy and February will be claims incurred in those months,
Therefore, those olaims will not be included in the aggregate either, In
fact, we will probably receive claims for several months that were actually
incurred prior to January 1, 1984. This means that we could have as much as
$200,000 worth of claims that will not be covered under our aggregate if we
change to a plan that is "incurred and paid," This point reduces the
difference between the aggregate levels of the "paid" vs the "incurred and
paid" bids.
Bid Analysis
• Hartford submitted the lowest bid on the individual specific coverage;
$9,155 based on the policy year and $14,(;00 based on a benefit year. The
re-insurance premiums were all relative,) standard, with the exception of
Hartford, who submitted a low bid of $6,000 compared to $10,000. Retention
fees vared some,yhat. Life of the Southwest reduced their retention fee from
6.5 to 5.5 percent. Hartford's bid indicates a five percent (5`%) retention
fee. Republic's bid included $7,000 plus five percent (5%) retention. Great
West Life was 8.98 percent. Blue Cross/Slue Shield and Executive and Employee
Benefit Plan indicated a $3 per unit covered per month
The deposit required with each of these companies varied. Hartford requires
nothing. Life of the Southwest requires a $36,000 deposit; Republic requires
$8,100; Great West Life $10,600. The other two plans did not indicate a
deposit required, The variance in the amount of deposit required has to do
with the !schedule of reimbursement (monthly, semi-monthly, weekly, etc.) We
also checked references on claims administration and the Best Ratin of each
company. That information is included on the chart. u
The rates on the life insurance varied from 26d per $1,000 to 439 per $1,000,
with Life of the Southwest, Hartford and Executive Employmont Benefit Plan
being the lo,+est bids,
Renewal vs Naw Contract
. Life of the Southwest has stated tnat they will still consider their proposal
a rune-Nal. This means that not only will the claims count toward the
aggregate but any major claims paid during October through December will be
covered and count toward the individual specific insurance. This would not be
the case with any of the other olds including Hartford.
insurance Bid R~co^mandation
Pane 11
• There are some real benefits to renewing with Life of the Southwest (LOS'??) as
opposed to changing to another company,
o We presently have four snook claims (over $10,000) which are open,
Staying with LOSW would mean that these shock claims would be
covered from October 1, 1983 by the $50,000 ;specific insurance.
Switching to another carrier would mean that we would not be covered
by an Individual specific policy between October 1 and December 31,
1983.
o No time would be needed for enrollment,
o Because it will be considered a renewal, LOSW will allow us to
select the aggregate periods 10-1-83 to 9-31-84, or 1-1-84 to
12-31-84, or a fifteen (15) month aggregate period as opposed to
only 1-1-84 to 12-31-84 with all other bidders.
o The system is established and is working efficiently.
o This past year we reached our aggregate level and had a claim that
exceeded $50,000. The reinsurance paid on both without any 'gyred
tape'.
. Based on the proposals submitted, it is felt that Life of the Southwest or the
Hartford bid, either one, would be our best choice, true to the large amount
of claims not covered by the aggregate on a plan that is based on an incurred
and paid basis, I would eliminate Republic, Blue Cross/Blue Shield, Great West
Life and Executive and Employee Benefit Plan from consideration. The Variable
Protection Administrators, Inc, I have eliminated because it did not address
the bid specification. The decision oetween Life of the Southwest and
Hartford most be based on what we see our expected claims to be. If we felt
our claims would reach $900,000, it might be worthwhile to change to
Hartford, However, we do not anticipate our claims to hit this level.
Although Hartford offers some benefits that Life of the Southwest (LOSW) does
not offer, the fact remains that there will be a gap in coverage. Even though
the aggregate level Is lower with Hartford, the benefits of that plan are not
significantly different enough to merit disturbing the administrative process
that is already working smoothly. Therefore, I recommend that the contract be
awarded to Life of the Southwest for the contract period of October 1, 1983
through October 1, 1984 with renewals annually through 1986, It would be our
intention to rebid the health and life insurance program every three years.
*Wryr~lts y, Personnel-, mU s`trator
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/}"Yal gt?PJi'Or'!, ?"t?;U.,~ MUNICIPAL, WILDING / DENTON, TEXAS 76101 / TELEPN014E (817) $668100
14 E M 0 R A N 0 U M
5 c_ c" 4 e n= a
t0: Betty McKean, Assistant City Manager
FROM: Kathryn Usrey, Personnel Administrator
SUBJ: Insurance Bids
DATE: December 14, 1983
As you are aware we recently put our healtn and life insurance programs out to
bid, In the specifications we requested only "administrative services only"
(ASO) bids, We received bid, from seven companies, including Life of the
Southwest (LOSW), Hartford, Republic, Executive and Employee Benefit Plan,
Blue Cross/Blue Shield, Great West Life, bnd the Variable Protection
Administrators, Inc! After careful analysis of each of these bids, my
recommendation is to renew the contract with Life of the Southwest, This
report includes my analysis of the bids. All of those companies submitted ASO
bids with the exception of Variable Protection Administrators, ho submitted a
fully insured plan. This analysis will not include that fully insured plan,
since it in no way met the bid specifications
The following definitions will. help clarify my analysis of the bids,
Aeoreoate Stop Loss Level:
Protects the group from overall heavy utillzation by limiting the
annual claims liability to a fixed amount based on the number of
employees covared. Claims in excess of this amount are reimbursed by
the insurance carrier.
Incurred and Paid Claims:
Claims that are botrr incurred and paid durino the current {policy
period, Example: January 1, 1984 to Cecern er 31, 1994,
tt'I I.1-v:
. an
Irsur;,ru:e Sto Recor-nendation
&U3 2
Paid Claims;
Claims that are incuxred either pricy to or during the currant policy
period, but paid during the current poITcy period; Example; January
1, 1983 to December 31, 1984,
$SOi000 Individual Specific;
Insurance which limits the claim liability with respect to any one
employee, or dependent, to $50,000 per year. Charges in excess of that
amount are full insured, in addition, these excess c argues do riot add
to the charges that are considered In reaching the aggregate stop loss
1 evel ,
Policy Yeari
The twelve month period beginning on the policy effective date,
Example: January 1, 1984 through December 31, 1984,
Benefit Year;
The twelve month period beginning on the date the first individual
claim is incurred, Each individual will have his or her own benefit
year. Example; Cate of incurred claim: May 1, 1984 to April 30, 1985,
Overall we were very pleased with the quality of the bids received. Attached
is a profile which addresses the factors considered in the analysip if you
look at the proposed aggregate stop loss level only, it appears th, lue
Cross/Blue Shield and Great West Life have submitted significantly b,.car
bids, However, there are several Important factors that must be considered,
Paid Basis vs Incurred and Paid
As shown below, Life of the Southwest and Hartford submitted bids based on a
"poll" basis, Republic, Executive and Employee Benefit Plan, Blue Cross/Blue
Shield and Great West Life bids were based on an "incurred and paid "basis,
The aggregate stop loss level for the "incurred and paid" bids is lower than
the "paid" bids because they exclude any claims incurred prior to January 1,
1984, 1
INCURRED AND PAID
(Republic/Great West Life/Blue Cross/Blue Shield/Executive & Employee)
'January 1, 184 ' Dec, 31, 184
PAID
(Life of tha Southwest/Hartford)
Jan 1, 183 Dec. 31, 184
i~::rno tea ~~?ty i1:./pan
insura-l- Bid Reccm,,~iendatIon
ga 3
A bid based on an "incurred and paid" basis rneans that only those claims in
which the date of service and date of payment were within the policy year
would count tovrard the aggregate, The aggregate stop loss leve_ I$ the claims
level at which the reinsurance begins and the City is no longer responsible
for paying claims, Since the bids submWed are to be effective January 1,
(with the exception of LOSW) there are three months between the close of our
policy year with Life of the Southwest and the beginning of the new policy
year, Any claim incurred during this three-month period, or prior to January
1, 1984, would not be included in our aggregate level. If our claims history
were such that we had not hit our aggregate stop loss level this past year,
this point might nol be so significant,
The City has averaged monthly claims of $501000, Very few of the claims
received in January and February will be claims incurred in those months,
Therefore, those claims will not be Included in the aggregate either, In
,fact, we wild probably receive claims for several months that were actually
incurred prior to January 1, 1984. This means that we could have as much as
$200,000 worth of claims that will not be covered under our aggregate if we
change to a plan that is "incurred and paid." This point reduces the
difference between the aggregate levels of the "paid" vs the "incurred and
paid" bids.
8i d, Analysis
• Hartford submitted the lowest bid on the individual specific coverage;
$9,155 based on the policy year and $14,000 based on a benefit year. The
re.-insurance premiums were all relatively standard, with the exception of
Hartford, who submitted a low bid of $6,000 compared to $10,000. Retention
fees varied somewhat. Life of the Southwest reduced their retention The from
6,5 to 5.5 percent, Hartford's bid indicates a five percent (5%) retention
fee. Republic's bid included $7,000 plus five percent (A) retention, Great
West Life was 8.98 percent, Blue Cross/Blue Shield and Executive and Employee
Benefit Plan indicated a $3 per unit covered per month
The deposit required with each of these companies varied, Hartford requires
nothing. Life of the Southwest requires a $36,000 deposit; Republic requires
$8,100; Great West Life $10,600. The other two plans did not indicate a
d.Apoint required. e1he variance in the amount of deposit required has to do
with the schedule of reimbursement (monthly, semi-monthly, weekly, etc.) We
also checked references on claims administration and the Best Patina of each
company, That information is included on the, chart,
The rates on the life insurance varied from 260 per $1,000 to 430 per $1,000,
with Life of the Southwest, Hartford and Executive Employment Benefit Plan
t}eing the lo,rest bids.
R4newal vs Maw Contract
Life of the Southwest has stated Oat they will still consider their proposal
a renewal, 'this means that not only will the claims count to,n-ard tha
aggregate but any major claims paid during October through Oecemoer will be
covered and count toward the individual specific insurance. This would not be
the case with any of the other olds including Hartford.
Irna to .ty P:r~;,.an 4
Insurance aid R !Cohm;:ndat 1011
P;,ge 4
There are some reel benefits to renewing with Life of the Southwest (LO$W) as
opposed to changing to another company,
o We presently have four shock claims (over $10,000) which are open,
Staying with LOSW would mean that these shock claims would be
covered from October 1, 1983 oy the $501000 specific insurance,
Switching to another carrier would mean that. we would not be covered
by an individual specific policy between October 1 and December 31,
1983,
o No time would be needed for enrollment,
o Because it will be considered a renewal, LOSW will allow uo to
select the aggregate periods 10-1-83 to 9-31-84 or 1-1-84 to
12-31-84, or a fifteen (15) month aggregate period as opposed to
only 1-1-84 to 12-31-84 with all other bidders,
o The system is established and is working efficiently,
o This past year we reached our aggregate level and had a claim that
exceeded $50,000, The reinsurance paid on both without any "red
tape".
. Based on the proposals submitted, it is felt that Life of the Southwest or the
Hartford bid, either one, would be our best choice, We to the large amount
of claims not covered by the aggregate on a plan that is based on an incurred
and paid basis, I would eliminate Republic, Blue Cross/Blue Shield, Great Wast
Life and Executive and Employee Benefit Plan from consideration, The Variable
Protection Administrators, Inc., I have eliminated because it did not address
the bid specification, The decision oetween Life of the Southwest and
Hartford must be based on what we see our expected claims to be. If we felt
our claims would reach X800,000, it might be worthwhile to change to
Hartford. However, we do not anticipate our claims to hit this level.
Although Hartford offers some benefits that Life of the Southwest (LOSW) does
not offer, the fact remains that there will be a gap in coverage. Even though
the aggregate level is lower with Hartford, the benefits of that plan are not
significantly different enough to merit disturbing the administrative process
that is already working smoothly. Therefore, I recommend that the contract be
awarded to Life of the Southwest for the contract period of Ootober 1, 1983
through October 11 1984 with renewals annually through 1936. It would be our
intention to rebid the health and life insurance program every three years,
M1tJ
*WrY U~ y, Personne a m nis' trator
• M ab
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VU STIIU; yes
AGUNDA
M
NAM: CI'T'Y Ub' DliN"I'UN_CI'1'Y COUNCIL
DAY; December 13, 1983
}'LACIi;__ C1> y Managor's Conferenoe Room Y~
MUM ;Rs NU'I'A'I'IUIN 8 Yfis NU
Rlchard Stewart 382-3225 X
Joe Alrord 387.4373 X
Jack Barton 566.2410
Mark chow ~ 43f3~.lou X
Charles Ilopkins_.__ 566-3031
James ItiddlespejLvr 382-87S7 X
566-3340
MHAL ShltVIU , YES NO
X
NOTIFY PIMSS
YliS ~N.!0
benton Record Chroniclo 020 X
N UN'1' #38 Channel 2S _ 075
7TMJ Lass-0 078
N'i' Da11y ,565-2353
KNTU 565-3688
Denton County linter rise 037
Dallas 'l'imes Herald 566-0593 v
0166C
s
EMERGENCY AGENDA
CITY OF DENTON CITY COUNCIL
December 13, 1983
Special Called Meeting of the City of Denton City Counoil ?n
Tuesday, December 13, 1983, at 7100 p,m, in the City Manager s
Conference Room of the Municipal Building at which the
following items will be considered;
1. Consider approval of the plans for the renovation of
the west wing of the Municipal Building,
2. Consider adoption of an ordinanoe modifying certain
general ledger balance sheet accounts,
3. Executive Session;
A. Le al Matters Under Sec. 2(e), Art. 6252-17
V- -T-S,
B, Real Estate Under Sec, 2(f), Art. 6252-17
V,A.T.S.
co Personnel Under Sec. 2(g), Art 6252-17 V.A.T.S.
D. Board Appointments Under Sec. 2(g), Art
6252-17 V-A.T.S-
4. Official Action on Executive Session items;
A. Legal Matters
B. Real Estate
C. Personnel
D. Board Appointments
CERTIFICATE
1 certify that the above notice of meeting was posted on the
bulletin board at the City Hall of the City of Denton, Texas,
on the day of It 1983
at o'clock (a.m.) (p.m.)
CITY SECRETARY
1133C
EMERGENCY AGENDA
CITY OF DNNTON CITY COUNCIL
Dooember 13, 1983
Special Called Meeting of the City of Denton City Council o;.i
Tuesday, December 13, 1983, at 7WO p.m, in the City Manager's
Conference Room of the Municipal Building at which the
following items will be considered;
14 Consider approval of the plans fur the renovation of
the west wing of the Municipal Building,
21 Consider adoption of an ordinance modifying eer W n
general ledger balance shoot accounts.
3, Kxeeutive Sessions
A. Leggal Matters Under Sec, 2(e)' Art. 6'252-17
V4 .11.8$
B. Real Estate Under. Sec. 2(f), Art. 6252-17
V.A.T.S.
C. Personnel Under Sec. 2(g), Art 6252-17 V.A.T,S,
D. Board Appointments Under Sec. 2(8), Art
6252-17 V.A.T.S.
4. Official Action on Executive Session Items;
A. Legal Mattes
B, Real Estate
C. Personnel
D, Board Appointments
CERTIFICATE
I certify that the above notice of meeting was posted on the
bulletin board at the City Hall of the City of Denton, Texas,
on the day of , 1983
at o'clock (a.m.) (p.m.)
CITY SN.CRH.TARY
11330
EMERGENCY AGENDA
CITY OF DENTON CITY COUNCIL
December 13, 1983
Special Called Meeting of the City of Denton City Council Qn
Tuesday, December 13, 1983, at 7;00 p.m, in the City Manager s
Conference Room of the Municipal Building at which the
following Items will be considered;
11 Consider approval of the plans for the renovation of
the west wing of the Municipal Building.
2. Consider adoption of an ordinance modifying certain
general ledger balance sheet accounts.
3. Executive Sessionl
A. Leggal Matters Under Sec. 2(e), Art. 625'2-17
V.A,T.S,
B, Real Estate Under Sec, 2(f), Art. 6252-17
V.A,T,S,
C. Personnel Under Sec. 2(g), Art 6252-17 V,A.T.S,
D. Board Appointments Under Sec. 2(g), Art
6252-17 V,A.T.S.
4, Official Action on Executive Session Items;
A, Legal Matters
B. Real Estate
C. Personnel
D. Board Appointments
CERTIFICATE
I certify that the above notice of meeting was posted on the
bulletin board at the City Hall of the City of Denton, Texas,
on the /)3,rk day of , 1983
at o1clock (a.m.)
1 4111
a-
CITY SECRETARY
1133C
Cif y Cou,inci ~
l~c9unda
~a~kef
'December G,1983
i
1
AGENDA
CITY OF' DENTON CITY COUNCIL
December. 6, 1983
Work Sossion of the City of Denton City Council on Tuesday,
December 6, 1983 at 5.30 p,m. In the Civil Defense Room of the
Municipal Build ng at which the following items will be
considered;
5:30 p,m,
1. Receive a status report on the east wing renovation
project in the Municipal Building.
2. Considor.ation of utility revenue band requiroments.
3. Discussion of annexation boundary adjustments for
Mayhill and South Bonnie Brae areas. ('L-1612 and
L-1613)
4. Executive Sessions
A, Legal Matteri. Under Sec. 2(e), Art. 6252-17
• V.A.T.S,
B. Real Estate Under, Sec. 2(f), Art. 6252-17
V.A.T.S.
C, fersonrsel Under Sao. 2(g), Art 6252-17 V,A.T.S.
D. Board Appointments Under Sec. 2(g), Art
6252-17 V.A.T.S.
Regular Meeting of the City of Denton City Council on Tuesday,
December 60 1983, at 7,600 p.m. In the Council Chambers of the
Municipal Building at which the following items will be
considered;
7:OU p.m.
it Approval of the Minutes of the Regular. Meeting of
November 1, 1983.
2. Consent Agendas
Each of these items is recommended by the Staff and
approval thereof will be strictly on the basis of the
Staff recommendations. Approval of the Consent Agenda
authorizes the City Manager or his designee to
implement each Item in accordance with the Staff
recommendations.
City of Denton City Council Agenda
December. 6, 1983
Page Two
A. Bids and Purchase Order,si
1, Bid 11 9206 , Streetlights
2. Bid # 9207 - Word irocessing unit and
term Ina controller
3. Bid 11 9209 - Rid eway 1)rive paving and
dra page
4. Bi d 0 9210 - Troe tr, i mmi ng
5. Bid 11 9211 - Water treatment ehomicals
6. Purchase Order # 60419 to Dickerson
Construction Company for. $3,750.00
7. Purchase Order 11 60760 to EMCO in excess of
$3,000,00
8. Purchase Order. 0 60916 to Smith Pump Company
in excess of $3,000.00
9. Purchase Order, 11 60957 to Pedus Building
Service, contract uhange order.
10. Purchase Order. 11 60988 to Graco
Construction, contract change orrier
B. Plats and Replats;
1. Approval, of the preliminary plat of East
McKinney Street Industrial Park. (The
Planning and Zoning Commission recommends
approval.)
2. Approval of the preliminar plat of Sheraton
North Texas Addition. (IT he Planning rind
Zoning Commission recommends approval.)
3. Approval of the preliminary plat of
Southr.idge Village Shopping Center.
Addition. (The Planning and Zoning
Commission recommendo approw l.)
4. Approval of the preliminary plat (lot of
record) of The Nest Addition. (The Planning
and Zoning Commission recommends approval.)
i
City of Denton City Council Agenda
December. 6, 1983
Page Three
5. Approval of the final r,eplat of lot 1,
Adki rsson Addition, (The Planning and Zoning
Commission recommends approval,)
6. Approval of the preliminary plat of the
Cushman Addition. (The Planning and Zoning
Commission r.ecommands approval,)
7. Approval of the preliminary plat of Oak
Midge Estates Addition, (The Planning and
Zoning Commission recommends approval,)
8. Approval of the preliminary 1)lat of Royal
Meadows Addition, (The Planning and Zoning
Commission recommends approval.)
9. Approval of the preliminary plat of Village
Office Park and Mini Storage Addition, (The
Plannin and Zoning Commission recommends
approves)
10. Approval of the preliminary plat (lot of
record) of the Stoneleigh Addition. (The
Planning and Zoning Commission recommends
approval.)
11, Approval of the final r.eplat of lots 6 and
7, block 4, College Addition, (The Planning
and Zoning Commission recommends approval.)
C. Quit Claims;
1. Consider quitclaim of approximately .0434
acre of excess right-of-way located along
the west side of Teasle lane and north of
Londonderry Lane. (Q-62~ (The Planning and
Zoning Commission vecommends approval.)
2. Consider quitclaim of a portion of
right-of-way of Ruth Street located between
Cook Street and Industrial Street. (Q-63)
(The Planning and Zoning Commission
recommends approval.)
3. Approval of the final r,eplat of lots 19 and 20, F. M.
Darnall Addition. (The Planning and Zoning Commission
recommends approval.)
4. Receive a report from TMPA Hoard of. Director repre-
sentatives.
City of Menton City Council Agenda
December 60 1983
Page Four.
51 Public Ho aringst
A, This is a public hearing concerning the proposed
annexation of approximately 175 acres of land
beginning at the existing city limit: on the north
side of Highway 380 east, (2»1621)
Be This is a public hearing concerning declaring an
Eligible Blighted Area,
6, Ordinancesi
A. Consider, adoption of an ordinance establishing
the need and necossity fo•! Ridgeway Drivo and for
establishing a public hearing for assessed
property owners,
Be Confider adoption of an ordinance amending the
electrical fees to provide for chargi g the
exist~n fee on a per unit basis fora'living
units' in apartment complexes
C. Consider, adoption of an ordinance for the
issuance of Certificate of Obligation for,
construction of Ridgeway Drive.
D. Consider adoption of an ordinance restricting
parking between Avenue E and the entrance to the
North Texas State University Physical Plant.
7. Resolutions;
A. Consider adoption of a resolution directing the
publication of notice of intention to issue
Certificates of Obligation.
Be Consider adoption of a resolution of the City
Council designating an Eligible Blighted Area;
making the findings required by rules of the
Texas Economic Development Commission; and
containing other matters relating to the subject.
8. Consider approval of provision of water and sewer
service for Mr. R. 0. McDonnell outside Denton's City
limits to serve a single family residential
subdivision.
9. Consider approval of the "Plus Two" utility bill
assistance program.
10. Receive a report concerning the location of existing
and proposed mobile home development.
,
City of Denton City Council Agenda
December 61 1983
Page Fivo
ll. Official Action on Executive Session Itemsi
As Legal Matters
B, Real Estate
CO Personnel
D. Board Appointments
12. New Business;
This item provides a section for Council Members to
suggest items for future agendas,
CERTIFICATE
I certify that the above notice of moeting was posted on the
bulletin board at the City Hall of the City of Denton, Texas,
on the day of , 1983 at _ o'clock
(a,m,) (p,m.)
CITY SECRETARY
1114C
December. 6, 1983
CITY COUNCIL AGENDA ITEM
SUBJECT I
Consider. Utility Revenue Bond Requirement's,
SUMMARY;
order to complete all capital improvements planned for
1;34, it will be iiec:essary to sell additional revenue
bonds. There is presently no authorization for any furthat
revenue bond sales, By State law, the Council may
authorize the sale of revenue bonds, However, the City
Charter states that any bond sale over $1,000,000 be
submitted to a "non«binding vote of the citizens, The
following paragraphs discuss the cash status of the present
bond fund the existing 1984-88 Capitol, Improvement Plan, a
proposed 1984.88 CIP with increased projects, and possiblo
options for bond sales,
The Electric Department has sufficient bond funds to
complete the 1984 Electrical System capital improvement
projects, but the Water/Wastewater Departments do not have
sufficient bond funds for 1984 Water/Wastewater System
capital improvement projects. The status of the present
bond funds, the projected 1984 CIP requirements and minimum
bond sale without substantial reduction of utility capital
Improvements are as follows;
Total Electric Water Wastewater
Bond Funds Avail, $3,176,213 $2,420,192 $295,278 $460,843,(1)
CIP Requirements 4"22L 000 21451,000 2,008,000 538,000
Bond Funds Req'd
for 1984 (approx) $2,000,000 .0- $1,800,000 $200,000
(1) Includes $307,000 reimbursement from EPA,
2663U/4
The Five Year. Capital Improvements Plan and Revenue Bond
r.equir,oments as per the 1984-88 Capital Improvement Plan
approved last spring are as follows:
BxiatIng~Capi I ~r
1984 15+85 1986 1 8 1983 Total
Elect CIP 2,451 4,623 5,260 30203 4,243 19,780
Bond Sales 0 2,500 3,500 21000 2,000 100000
Wtr/WW CIP 21546 30963 30621 8,705 10,646 29,481
Bond Sales 20500 3,000 30000 81000 10,000 26,500
Total CIF 41997 80586 8,881 11,908 140889 490261
Total Bond Sales 2,500 5,500 60500 10,000 12,000 360500
The Utility Staff has conducted an update of the CIP and
plans to recommend some realignment of priorities of
projects plus request increased expenditures to replace old
and substandard-sized water and sewer lines, request
additional fundin; for water transmission lines and
interceptor sewer lines, add an electric substation to the
southeast part of Denton, plus generally increase the use
of bond funds for capital improvements that have previously
been funded from current revenue. With these changes, the
proposed Five Year Capital Improvement Plan would be as
follows:
Proposed Capital Improvements Plan*
l 00 s
1984 1985 1986 1987 1988 Total
Elea. Reqmts 2,351 4,036 2,901 2,962 3,042 15,292
Bond Sales 0 20000 10500 10000 10500 6,000
Wtr/WW Reqmts 3,743 5,548 40590 2,236 4,599 20,716
Bond Sales 20500 5,000 3,750 20000 3,750 17,000
Total Regmts 61094 91584 70491 50198 7,641 36,008
Total Bond Sales 2,500 71000 5,250 3,000 5,750 230000
*These requirements do not include funds for Lewisville or
Ray Roberts Hydro Electric projects ($5 500 000) or a new
Water Plant In the late 1980 s ($15,060,060) which were
included in the existing Five Year Capital Improvements
Plan.
2663U/5
4
U1, Staff ha$ developed pro formal for, the Electr,o , Water,
Wastewater and combined utility system which are included
ps Exhibit I, The pro formal have been prepared using the
Proposed Five Year Capital Improvement Plan" and the
latest Texas Municipal Power AgAncy estimates of power
costs. These will be presented In detail at the Council
Study Session on December 6, 1983, From thi analysis, it is interesting to note that thesapproximate
effects on rates of a $1,000,000 bond sale are as follows:
'"r ease
7 Zn0,
Elec. d11000 KWH 22,0¢
Wtr ¢11000 gal. '3%
4-3V 2,5%
WW $/Mo,(2) 43,0
3.7%
(2) Average residential customer
ALTERNATIVES;
In order to prf,ceed with the 1984 capital Improvemnnt
Plans, expecially In the Water System Impr
possible options are available, ovements, cy,o
Lion 1
Call a $23,000,000 Revenue Bond election for the first part
of January 1984 and, if the bond election pastes, sell
$3,250,000 of revenue bonds by March 19844
This option would require the staff to conduct a more
complete and comprehensive re-evaluation of the Five Year
BoardalandmpCouncilt action toeramend the CIP Leeks plus
possible changes, o reflect
If Option 1 Is selected, the proposed bond proceeds' would
be used for improvements as lis4ad on Exhibit 11.
tIon 2
Authorize sale of $1,000,000 of Utility Revenue Bonds and
,sell such bonds in January 1984,
This option will require delay of approximately $1,000,000
of water/sewer system improvements mostly in the area of
water transmission lanes until such time as additional
bonds are authorized and sold.
If this option is selected, the Staff would recommend that
in approximate $25,000,000 Revenue Bond election be planned
for June 1984. ion be Opted for improvements, as t listed proposed
on e Exhibat III. ds would
2663U/6
option 3
Uo not authorize any bond sale or, bond election at this
time
This will result in substantial reductions of capital
Improvemonts in the Water, and Sewer System. Most ramaining
funds would have to be allocated Co over,sizing linos and
emergency line replacements and axtousiona. Such needed
projects as the aewer, line to Cho Airport an additional
raw water pump, a backup electrical supply line Co the
Hickory Creel( sewer, lift station and others would have to
be delayed.
If O[)tioa 3 is selected, the projects deleted or. delayed
for, 1984 would be those projects shown without funding on
Exhibit IV.
RhCOMMENDATim,
The Public Utilities Board, at their meeting of November.
14, 1983, recommended that a $1,000,000 Utility Revenue
Bond sale be authorized now, and the bonds sold In January
1984. They further recommended coat a eom r.ehensive review
and update be conducted of the Utilities' Five Year. Capital
Improvement Plan by early Spring, 1984, and that a Utility o
Revenue Bond Election be considered thereafter. The Staff
concurs with the Board's recommendation.
ACTION REQUIREDI
Consider revenue bond recldrements and advise the Staff
( accordingly.
Respectfully,
R. E. Olson
Director of Utilities
EXHIBIT I Elec./Wtr/Wastewater Pro Formas
II Option 1- Proposed CIP Improvements with sufficient funds
III Option 2- Proposed CIP Improvements with reduced funds.
IV Option 3- CIP Improvements without funding.
2663U/7
ft.f?+ iY;YE° F'F; ~OF!'G, EXHIBIT I
14.0 Br: £4:ES C19458;2794490 ?845600 ?44,114 MOM, 101494
f110':0 E4.: 1.41 1,74 145 2.0t 2.14 2,2E.
r
L6'H :RLE3riir}t•,OJ:':1i:. :;$i!'(G4(554631$@11 :74+ 447 8 ;.4 k
(6 4141444 4!44,717 t
CEh.?;!!rU 71 E,66 5,33 IN
r
I:EVE!lu.r FI''81 FY'84 Fet FY' 66 FY'81 FY' 88
EIEE?RJ( 13854161 .540EE123 44'!60(46 504546'61 34997481 69947794
k4TSF: 17F71'1. 4736646 5175010 5944261 61:4217 6841416
S4V 14 464S5C 71614 1629493 4062551 4144922 451644)
pfHEF 547.346E E36186 64 2H 891315 4,^1686 465315
IY?EFE 1 E W3 004 641)(10 626411 444709 664@54
+90992908 rapaarppa atQaianap pQatproup apartatar aaaafaaaE
?;'n: REi' 4.00N." W614'1! 34716.9'. 12(44476 47015536 729')6488
EYF•EU; i1;FaE•
8? Fi6'EC!11lE'. '245Y: 46141`4 5(04.83 54i15274 551169E 13041lI
0L1r., E£ 4 " CAI 46`411 +918£7 t2"(' ::443! 5N`27
« 1` 82' Fn22 F( EF 141.:2508 10.2685 1:'53;1194463 154)4!3
6I FLELd E!!EkBY 27136£22 24512244 12914144 38256146 4203E9SI 4SEI4P90
63 yA:N1TE"4 NvE 439544 1014!44 1075414 1119315 1207ES6 1284159
FNRCBF.SFS NATEF 549552 747280 756790 80M) 844448 427114
BI.XIN TiANSFE6•S ;191414 1917687 2412746 215471,1 2251941 2421016
85 CVNI E8 7315.4 80033 915448 144EIN 14.1711 1171537
OTHER 177644 478332 507243 5'?7701 569463 644141
■ftECiGIIt EkLakCCti RaSELECAC ketliatikQ akka ktCii Ak CCattkk
NITA: F1'F' 3`786781 1`471514 44f219 1E 31459663 55°44657 60651491
E: Ea Etkrt pC: CCCtlit CIIAttp QCa tt YEIItClL kptl ttEII a■ Ct EtpaCt
NET OP RE 4' 14220674 9391421 9912475 14914111 11144839 12122243 TOTAL NN
4 8ON0 80110
BEET SERI'1CE I8SUE6 RE4'UESTE
• SERIES 1383 3405001 37197$5 3545649 1314562 31476'54 3194723 23284404
SERIES 1984 0 300000 295000 25,0900 263400 257500 2540404 2300000
SERIES 1985 0 0 844040 &26204 814404 713400 7000000 7440000
MAU 1966 ! 0 0 610410 618900 565300 5264044 5250000
SERIEB 1487 4 0 0 i 364041' 3:6604 :040404 10001'44
4ERIES 1986 (1 4 4 0 0 562390 57,1400 V%040
ESL IItl IIk CG CCC tEYktt aCCCCCfIIi CkCCiLECt LLL C[Lf CL pt CLiII CC CIItE EI'CL tiiLCCkC
TOT Hill SE84ICE 3605046 4039735 4480149 5('39762 527213( 5654223 48764400 2 3(10404
HIT 6ERYICE M 2.E4 21 N, 2 1'r 2,14 2 12 2,18
CL!FaS',REKi REU CpF 2650562 59547 180100 17126u0 101RI 179:104
T.II) Ih; (0.4E? ( ;44590 27344) 291;.04 32'x97, 040
C19:, 134742 92709 2£4244 17185,0 2iQl134
• F,E7l3S iA'FE6f 202('4(! 23,2{'De 2471182 2629052 2?:6;73 24 9!
tLik LII Let tICCC: kIIC i..ELCC a:: Qtk$Cf CkC iE:CEII EII: YC:krt:tC
47445._ 4!411749 4149382 492i-17t2 443.94('' 7.841
FE".4R'J~" F,E" 191.1!'6• :21iS17 ,.2944 4'"x3143 96..,. :24:',29
E•i.?f.j 1E4N f.*Yiy 11T Ff,. f~f Fi 4.
1'l'^' :nlE: '(:':!19'.'i r,1r<:'('li{.(, gr,4!`:$0(' S14!'bc47E 544161 SOS 6145'`747
fEl'8'JfE FI"B F1"£4 or
F4"EE Fl"E? FY'88
Fu 1lE11TIA: E' 0E555 1212:55. 15154491 1727!114 EB830q, 20525757
l 0!?MEf.!A: iA 720:4 "1'JS~S,C~ 2;124446 t{~(rOcg2d 32?1GE'14 to 1,54 71
o.
rc a r• „
G[1 Ei~t„ „ lc. t 2'61420 J!7P819 3456142 376725('
OTSf' FEl'i II1iYF,tm~i7~,4r.,~i ~t t t 2
+ .155, .626 1
46364 56275
aTLii cast IItlCa]YTft t]YYt Tra! rra Cf]x]r CJJ Mt I'Jii e]if]RJJ[
I ,
'C~41 FE4 3S47f';5 3F42B105 St3i'SSF2 t.152b042 5E(Y:91Y 610" IB'0
t:°ESf!'!8;i: 1rrq~ 2899760 11:!741 33.°22c"0 36528!2 34450]
c1
FF' ff
i£?. ~ '1" E
.1 ,24171 :3017 252756 2E7Y54 2B4i!31
. F: , ;9:431' 2^+',EP: 24537.64 32:''4641 1525!1{'b 4203$SE'1 4581
6i YI:SiE!i1!it2 1B17S4 SSE3'2 `E9)12 62`.095 662!00 7(1
£'E cEi ;'l E> 4756FS $49.?+•, r r
!16 4(6)a 4. 446e.:, 191.60 :40716
14A.NtPRS 1('0$471' 1154049 1224!43 12+7655 13155~a3 1458('33
07 "'Elk 151346 1'7323B 52741: 46:'7E 4B42E: 5GS'('79
rtllsrrLti It Lrxkrtr titan C:i: xrtalakra teturast tfatcaaak .
T0TA. E I P 314S930Y 1014070E 18452502 447:3F63 4':555'7';; 53244396
ttf ltittC tCC riratt iktatikt flak L]C'ft LClr tLatL IIf iLa al CC
NET ['F REV 7984456 6287317 6353080 6814'Y' 71:'6216 7421784 TOTAL
:EBT FE6i'ICE 4Oh'f
SERIES 1481 2478404 2441789 2304672 2154466 2006('2 2076,571 164120(10
SES~IE61484 0 0 O 0 n
MIES 190 0 2400011 2,M(10 230400 225600 200('004
SERIES 19B6 0 0 180000 17640(1 MOO 1504''?40
HUB 1987 0 0 it 4:000(' 117600 I('('0('OO
SERIES 1988 0 i' O 0 i80(4G 1500004
' af!!e]iax tlkeaa T: to eta li:JSe, t:elatrti rt]tetlxet tr,atetleac s]caeLka:
10; [rEE'T SERVICE 2472954 2443789 2544672 %56 666 2605402 2772571 22432000
DESt SERI'1Cf COV 1,22 2,55 2,511 2,E5 2.14 2.02
CURRRE9(,' AV CAF 1FS'ESS1, 854388 1400000 13?500n 143204(' 1:330('0
A4* Ili CO!r"' WOO 1(i('l 4, 1'?500t? 116179 1204U0
O cEf; 38040 ?100'1 tr~tii0 ~cuil{56041'
f .41. 0;. !kVEnT 0 Ii9"?r'OJ 1733iDA, 1.652 7 E,<
a trt tikes arttttL:e r..aa]ets :eeta :aa rc Late c]t::: cet
346551 267 RsEB 34444:; 3:[35`2 3E'2°'46
f:E"4.i:~1h'E f:U 21134}1 ;1.`•2150 :43726 794912 8E')2!2 122271'
J.?1b 2StG77, 7i`1;4E!
RE1'E rv8; F~'Er TY"d5 R!"87 CY"P£
•
FESI(E!~"F', 147241'. :'tdS: :l7427E 24684,4 314650E 3424;44
F', i4 .d X84 X61 3445524 4fE0o
;Eib'.E 7 f115E 414^4 19;14; 11.,17, 4r,'4 1'7t1t
1.11q! !t'1'i I`T2{;, !??r,•. 14~1R2 •r,1r14c
fr;'EfE.t`cr' SGv'; 4!?5,' 47741 441?; 41164E
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~ITFI .ES' ;1E;{oo. !it er~u 'n 1~;, 1 tr1251: 7155114 ~EF1t ;,,p,r, „ 1E 4 ,
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PNFdqE:! VFT[F 544552 7`.72E4 1St74{! 604)6°• Et644EE 42'100
£5 SdRV1CEE 11 7S's 41{71 271411 242441 3105)4 ;24710
. kD"1.1' `RF!l4+Eh3 ?46?2_ 3E1$44 4{'4:'~E 4265.. ;54241 4'.1501
CTYEF: 22773 37057 "?323 4f6E2 4r123 ~tE34
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. ?4Tpl E!F' 2744?"~7 31?4540 3451417 31:3244 4043610 47575)1
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fFT CF flCl' 1"41"I8 1624226 2142093 244F544 2"[8852 2147443 k61iI
1 SELiEE
6EET SEE'V1CE
SERiFC 1433 513!26 1374£: 6204£4 5F0,4P 554624 554(-77 4424,00
SEk1ES 14£4 2E0;~40 2G15ii~ 243i~G0 144RI 175C~iG 17S9J0(` ,
FEk1E6 1485 48,000 4720(-0 414.;`0(- 4f6v0, 404+ahYGG
SERIES 14P1 >,4Pn{.{. 3E?`({3445,0 325400(,
FFFIEC I487 1ON'(' WON 1540000
SER?E OU 202500 275J0 0
:Late CL:E YLCE aLaY LLYY.tot. YYttti Gl: taitltte[ et tttf.CE YYCta L:a
TOT UP SERVICE 563(26 8474£3 }3064£'x, 1645,48 17£6124 IB54077 176740
DEBT CRYICE CTV 2 56 2.16 1,64 1,44 1x42 I
• fU,Rf,EKi f,FV Ck> 41544`7 34.231 2262044 !3140( 744,50 1SJ4{:±~
kl: I1t CD'6T 125vb{ 1150400 11.`(; 0 1C2C{;;
. 14'439 SIr{!ii 1154, OP.) I.42ti
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37 ~G0{i 3E.S.r;{rG 145{A{i 47?r,.
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I';)t4::; ;l''^: ;';674 T511: 31131 3£911$ 4?5)
OTuEF FEVE "Sf" 14S4k 15:509 164753 112551 JBIt44
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E2 FF,'.~5 f9;iEF '[21'.° :58:171 4.`'f?7 °.28'586 58:71t' 851:''(''
ES ~All~tncli.f 1t'r^' :'i1TE1 ^',l(Il{ ^•-t,'I 2r11e 4
. 1; .tE .E 2.186
EE' EEF9l7E:' 14.''GS'i 218'5'82 25328''5' 11's'4i't .3459E 101171
6DY:1!i ~f:l:!IEFERE 38:TS'4 444178 4:£:34 45424! 4S'15t'i
C]KEF 3515 3821' 4{ISI(4294! 4`Sgl 4E 2l8
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NET CP REV 791544 1274578 141702 1151344 1:15772 1701(lt %TA[
DGMG
DEFT SERVICE IEt'UES
£ERIE9' 15'93 51302! 637983 620468 586046 `55824 55941'° 4424040
E?RIEE 1964 Stl(Ii14 EB560 Sitdli ES544 £2544 7:100(14
• SER1E91985 120600 118460 116000 9466(1 14(16000
SERIEE 19E6 64046 5%, 48444 54X)440
SEfiIE91481 1°?G64 5900(1 5444{lil
SERIES 1998 166(140 15061164
z tt s¢ttat szzxra9 re ma:ztsc: zzzeKt tva aaY St azcc ce:rtnxrx zzseecv Kt
TOT DEIT EERI'ICE 5631+2f 727981 E2SSS6 9{544£ £86124 1422571 WOO
DEki SERVICE COV 1,41 1,75 1.71 1,S5 1 75 1.66
CC;;f:REh'T i;EV CA!' t155E4 11'°528 (84900 166740 131151 623i4
416 111 CON-T ,55411 39140 42944 47366 20(1
• (To t ,2172 M(1(1 f•tt':u 4tr7.t 1 (1'Irr.I:~V G
EETCi:S' Ik4EET 2f,'.1Ot :51('46 7{1160 1Pr',g11' 6t'tl 4
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