HomeMy WebLinkAbout07-24-1984
AGENDA
CITY OF DENTON CITY COUNCIL
July 24, 1984
Work Session of the City of Denton City Council on Tuesday,
Ju1 24, 1984, at 5:30 p.m, in the Civil Defense Room of the
Municipal Building at which the following Items will be
considered;
5:30 p.m.
1. Receive an update on the Arthur Andersen Management
Letter.
2. Discussion of financial reporting to the City Council.
3, Discussion of budget worst sessions.
4, Discussion of policies and procedures for City
organization.
5. Executive Session:
A. Leggal Matters Under Sec. 2(e), Art, 6252-17
V.A.T.S.
1 B. Real Estate Under Sec. 2(f), Art. 6252-17
V.A.T,S.
C. Personnel Under Sec. 2(g), Art 6252-17 V.A.T.S.
D. Board Appointments Under Sec. 2(g), Art
6252-17 V.A.T.S.
Special Called Meeting of the City of Denton City Council on
Tuesday, July 24, 1984, at 7:00 p.m. in the Council Chambers of
the Municipal Building at which the following items will be
considered:
7:00 p.m.
1. Public Hearing:
A. Hold a public hearing on the petition of R. J.
Button for annexation of approximately 11 acres
of land located along the north side of 1-35E at
Mayhill Road. (A-6)
2, Ordinances:
A. Consider adoption of an amendment to the Code of
Ordinances regarding the establishment of fees,
B. Consider adoption of an ordinance setting fees.
"
City of Denton City Council Agenda
July 24, 1984
Page Two
C, Consider adoption of an ordinance instituting
annexation proceedings on approximately 31.335
acres of land located on the east side of FM-2164
(North Locust Street) and west of the Twin Lakes
Mobile Home Park, (A•5) (The Planning and
Zoning Commission recommends approval.)
D, Consider adoption of an ordinance removing
parking in the North Texas State University area
to provide for bicycle paths.
3. Resolutions:
A. Consider approval of a resolution closing the
3200 block of 3roken Arrow at both ends between
the hours of 5:U0 p.m. and 9:00 p.m. on July 28,
1984 for a neighborhood block party.
4. Consider approval of the preliminary plat of the Morse
Street Addition. (The Planning and Zoning Commission
recommends approval.)
5. Consider approval of reimbursement to Denton County
Historical Society for the cast of the hook and ladder'
truck "Old 14".
6. Consider proposed pro rata and oversize agreement %ith
John Pass, Investments, for a new sanitary seweraine
from his property on Dallas Drive, along Duncan
Street, along the creek bed to the pecan Creek Woodrow
Lane twin outfall interce tors. (The Public Utilties
Board recommends approval.
7. Consider approval of an agreement for water pro rata
participation for Hickory Creek Limited and the City
of Denton to serve a 61 acre mobile home park on South
Teasley Lane. (The Public Utilities Board recommends
approval.)
8. Discussion of setting a date for a utility revenue
bond election. (The Public Utilities Board recommends
approval.)
9. Consider authorizing the City Manager to execute An
agreement to provide assistance to the City Council in
matters relating to Flow Memorial Hospital.
. 1
City of Denton City Council Agenda
July 24, 1984
Page Three
10. Official Action on Executive Session Items:
A. Legal Matters
B. Real Estate
C. Personnel
D. Board Appointments
11. New Business:
This item provides a section for Council Members to
suggest items for future agendas.
C E R T I F I C A T E
I hereby certify that the above notice of meeting was posted rln
the bulletin board at the City Nall of the City of Dent n,
Texas, on the day of
198 at o+r 14 (a.mG;
.
City Secretary
1 4C4C
AGENDA
CITY OF DENTON CITY COUNCIL
July 24, 1984
Work Session of the City of Denton City Council on Tuesday,
July 24, 1984, at 5.30 p.m. in the Civil Defense Room of the
Municipal Building at which the following items will be
considered;
5:30 p.m.
14 Receive tin update on the Arthur Andersen Management
Letter.
2. Discussion of financial reporting to the City Council,
3. Discussion of budget work sessions.
4. Discussion of policies and procedures for City
organization.
5. Executive Session:
A. Legal Matters Under Sec. 2(e), Art. 6252-17
V.A.T.S.
B. Real Estate Under Sec. 2(f), Art. 6252-17
V.A.T.S.
C. Personnel Under Sec. 2(g), Art 6252-17 V.A.T.S.
I). Board Appointments Under Sec. 2(g), Art
6252-17 V.A.T.S.
Special Called Meeting of the City of Denton City Council on
Tuesday, July, 24, 1984, at 7:00 p.m. in the Council Chambers of
the Municipal Building at which the following items will be
considered:
7:00 p.m.
1. Public Hearing:
A. Hold a public hearing on the petition of R. J.
Button for annexation of approximately 11 acres
of land located along the north side of 1-35E at
Mayhill Road. (A-6)
2. Ordinances:
A. Consider adoption of an amendment to the Code of
ordinances regarding the establishment of fees.
B. Consider adoption of an ordinance setting fees,
City of Denton City Council Agenda
July 24, 1984
Page Two
C. Consider adoption of an ordinance instituting
annexation proceedings on approximately 31.335
acres of land located on the east side of FM-2164
(North Locust Street) and weAt of the Twin Lakes
Mobile Home Park. (A-5) (The Planning and
Zoning Commission recommends approval.)
D. Consider adoption of an ordinance removing
parking in the North Toxas State University area
to provide for bicycle paths.
3. Resolutions:
A. Consider approval of a resolution closing the
3200 block of Broken Arrow at both ends between
the hours of 5:00 p.m. and 9:00 p.m. on July 28,
1984 for a neighborhood block party.
4. Consider approval of the preliminary plat of the Morse
Street Addition. (The Planning and Zoning Commission
recommends approval.)
5. Consider approval of reimbursement to Denton Count,v
Historical Society for the cost of the hook and ladder
truck "Old 14".
6. Consider proposed pro rata and oversize agreement with
John Pass, Investments, for a new sanitary sewerline
from his property on Dallas Drive, along Duncan
Street, along the creek bed to the Pectin Creek Woodrow
Lane twin outfall interce tors. (The Public Utilties
Board recommends approval.
7. Consider approval of an agreement for water pro rata
participation for Hickory Creek Limited and the City
of Denton to serve a 61 acre mobile home park on South
Teasley Lane. (The Public Utilities Board recommends
approval.)
8. Discussion of setting a date for a utility revenue
bond election. (The Public Utilities Board recommends
approval.)
9. Consider authorizing the City Manager to execute an
agreement to provide assistance to the City Council in
matters relating to Flow Memorial Hospital.
City Of Denton City Council Agenda
July 24, 1984
Page Three
10, Official Action on Executive Session Items;
A. Legal Matters
B. Real Estate
C. Personnel
D. Board Appointments
11. New Business:
This item provides a section for Council Members to
suggest items for future agendas.
C E R T I F I C A T E
I hereby certify that the above notice of meeting was posted on
the bulletin board at the City Hall. of the City of Denton,
Texas, on the day of
198 at o'clock (a,m.) (p.m.)
City Secretary
14240
CITY o/osNTON,rEXAS MUNICIPAL BUILDING i DENTON, TEXAS 76201 / TELEPHONE i3°71566-8200
MEMORANDUM
DATE: July 17, 1984
TO: Mayor and Members of the City Council
FROA1: John F, McGrane, Finance Director
SUBJECT: Update on Arthur Andersen's Management Letter
The following consists of an updated report on the progress of
implementing recommendations made by the accounting firm of
Arthur Andersen and Company, 't'hese recommendations were made in
conjunction with their audit of the 1981-1983 financial records.
1, ACCOUNTING FOR PROPERTY 'FAXES
Collection Efforts
During the month of May, 1984 the city has contracted
with an attorney for the collection of past due property
taxes,
Accounting Method
The Accounting Division is in the process of revising i:s
treatment of recording revenue at the time the tax levy
is made. cull implementation of the recommendation
should oc.,.:ur with the 1984-1985 fiscal year.
Property Tax Reconciliation
Reconciliation between the tax records and the general
ledger is occurring on a regular basis,
Recording of 'Fax Leyj
This is currently being done. However, the changes to
the levy come through the Appraisal District Office which
creates a certain time lag in recording those changes.
Page 'Pwo
Update on Arthur Andersen's Management LeCter
11, UTILI'T'Y MATTERS
Customer Accounts Receivable
Recommendations have been implemented,
Work Order Budget versus Actual Comparison
Recommendations have been implemented,
Utility Asset Retirements
The Administration is currently looking at alternate
fixed asset systems and will be implementing a fixed
asset system in the near future.
Ill. OTHER MATTERS
Bank Reconciliations
bank reconciliations are done on a monthly basis, All
old items will be voided as part of our ;dear-end closing
procedures,
Cash Disbursements
Recommendation will be Implemented as part of our current
year-end closing procedures,
Fixed Assets and Long-'Perm Debt
Implementation of a fixed asset system is under review,
IV. OVERALL HANAGEMENT CONTROLS
Communication Among Departments
Recommendations have been implemented,
Policies and Procedures Manual
Policies and procedures have been drafted and are
currently being reviewed by staff. impiementation is
expected no later than by year-end,
Conflict of Interest Policy
Implementation expected by year-end.
Pagge Three
Update on Arthur Andersen's Management Letter
Financial Management
Recoaunendat ions have ue#5n implemented.
Internal Audit Function
The Accounting Division has assumed a greater role In the
examination of other divisions for compliance with
policies. In addition, the city has established an
Operational Analysis Division that will assist In these
areas.
V. ELi' CONTROLS AND RELATED MATTERS
System Planning
Recommendation has been implemented.
Use of Report Writer
Implemented where feasible.
Remote Terminals
'Che city is currently conducting a review with I.B.~i.
Corporation to determine the overall needs for terminals
and personal computers.
Checking of Input
Recommendations have been implemented.
VI. FIXED ASSET.' RECORDS
(See above)
VII. U'T'ILITY MATTERS
PURPA Reporting
No longer applicable,
Reconciliation of Purchases and Sales
Recommendations have been implemented
VIII. IN'T'ERNAL COWUROL MATTERS
Access to Inventory
Recommendation has been implemented,
Page Four
Update on Arthur Andersen's Management Letter
Access to Administration Building
Security screens have been ordered to secure the City
Council chamber, Givil Defense Room area from the rest of
the building.
Cont of of Forms
The Finance Department is reviewing all forms for
pre-numbering, signature requirements, format, etc, T nis
review is expected to be completed by year-end,
Uncollectible Accounts
Before writing off old, uncollectible accounts the city
is making a concentrated effort at collection before
determining an account to be uncollectible
Mileage Requirements
Recommendation has been implemented.
IX, INTERNAL CONTROL SMATTERS
Expense Advances
The Accounting Division is aware of which advances are
outstanding and nas assigned an accountant to contact r,ne
individuals for documentation and reconciliation,
Bidding Procedure.
Recommendation has been implemented.
X, OTHER MAT'T'ERS
Municipal Gourt
The analysis has been completed for the automation of the
Municipal Court system. A review of various software
packages has been conducted and selection should occur it.
the near future,
Accounting Information Delays
Recommendations have been implemented.
Finance Department Staffing
Recommendations have been implemented.
I
Pn a Five
Update on Arthur Andersen's Management Letter
Work and Storage Areas
Work is continuing on the renovation of the municipal
building,
Motor Pool Policies
Draft policies have been written and reviewed,
Impler;entation should occur by year-end,
{I, STATUS OF PRIOR YEAR RECUMMENUATTUNS
Numerical sequence of bill of materials
Recommendation has been implemented,
Numerical sequence of traffic tickets not accounted for.
'T'hese recommendations will be implemented with the
automated Municipal Court system.
Updated W-4 Forms
Recommendations have been implemented.
A f raial disaster recover plan for O e date processing
functions does not exist,
A plan has been developed to cover most major disasters.
The Data Processing Division is in the process of
formally documenting this plan,
Should you need any additional information please advise
accordingly,
f - 0 'i.
o cGran~
Finance Director
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OtrYO/ DtNMN, MAS MUNIUPAL WILDING / DENTON, TEXAS 76201 / TELE'PHONE (117) 5"-$ 00
MEMORANDUM
DATE: July 11, 1984
TO: The Mayor and Members of City Council
FROM: John F. McGrane, Finance Director
SUBJECT: Financial Reports for City Council
As the new Finance Director I am attempting to enhance the lines
of communication and to provide meaningful financial data to the
Council. In order to accomplish this I am requesting comments
from Council on the type of reporting requirements needed. I aw
particularly interested in getting feedback on the following
issues:
- Frequency of reports
- Comprehensiveness of report
Type of information and type pr.esental:ion for that
information
- General outline
- Amount of detail
Any input you may have regarding this information would be
greatly appreciated.
Thin F, c cane J
Finance Director
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CITY OF DENTON
MEMORANDUM
TO: Mayor and Members of the City Council
FROM; Charlotte Allen, City Secretary
DATE; July 18, 1984
SUBJECT; 5:30 Agenda Item 03
Please remember to bring your calendar to the July 24 meeting
so that budget work sessions, as well as other summer
activities, can be coordinated,
Thank you.
Char otte eu
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C1rY01 DEMO, rEX" MUNICIPAL SUILA1NG / OENTON, TEXAS 76201 / TELEPHONE (817) 5664100
MEMORAJIDUM
TO, Betty McKean
Assistant City Manager
FROM: Kathryn Usrey, Director
Personnel/Employee Relations
SUBJ: Policies and Procedures for City Council
DATE: July 10, 1984
The following policies are being presented to the City Council for adoption:
1. Holidays 107.02
2. Medical Examinations 102.10
3, Overtime 106.04
4, Vacation Bonus Time 107.03
5, Jury Duty 111,02
6. Death in the Family 111.06
7. Absenteeism/Tardiness 110.01
8. In-House Advancement 104.04
4. Compensatory Time 106.05
These policies were researched and drafted by one of the five employee task
forces. Each policy was processed through the following steps: review by
Steering Committee, review by Executive Committee, distribution for employee
input, review of input material by Steering Committee, final draft prepared by
Steering Committee, second review by Executive Committee and legal review by
the City Attorney.
As you are aware, this procedure has taken much longer than we anticipated.
It is my estimation that each policy involved approximately sixty-six hours of
work to bring it to its present status.
Please let me know if you have any questions concerning these policies,
U
t yn s ey, rector,"
Personnel/Employee Relations
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CITY COUNCIL AQ9NDA
RACK-UP SUMMARY SHMRT
MEETING DATE: July 24, 1964
SUBJECT: Hold a public hearing concerning a petition of
R.J. Hutton for annexation of approximately 11.2
acres of land located north of I-36E and south-
east of Mayhill Road (A-6),
SUMMARY: The property included in the proposed annexation
will be proposed for Commercial and light indus-
trial land uses along the north side of I-35E.
ACTION REQUIRED: Hold a public hear;i.ng (no other action is
required)
ALTERNATIVES: 1. Hold a public hearing
2, Discontinue annexation proceedings
SOURCE OF FUNDS: Departmental budgets
RECOMMENDATION: The Planning and Zoning commission recommends
approval of annexation.
EXHIBITS: 1. Service plan
2, Annexation schedule
3, Map
Steve Panning
Comprehensive Planner
06738
A-6
ANNEXATION SCHEDULE
June 11, 1984 Submit agenda items
June 12, 1984 Submit agenda back-up
*June 19, 1984 City Council sets date, time,
and place for public ?gearing
June 19, 1984 Submit agenda items and
back-up
June 20, 1984, Notice to Denton Record
Chronicle
June 22, 1984 Publish notice
*July 34 1984 City Council holds a public
hearing
July 3, 1984 Notice to Denton Record
Chronicle
July 6, 1984 Publish notice
July 11, 1984 Submit agenda items and
back-up
July 13, 1984 Re-publish notice
*July 17, 1984 City Council sets date, time,
and place for public hearing
July 17, 1984 Submit agenda items and
back-up
*July 24, 1984 City Council holds a public
hearing
*August 6, 1984 Submit agenda item
August 7, 1984 Submit agenda back-up
August 13, 1984 City Council institutes
annexation proceedings
August 15, 1984 Ordinance to Denton Record
Chronicle
August 17, 1984 Publish ordinance
Annexation Sahedulo
Page Two
Sept. 10, 1984 Submit agenda items
Sept. 11, 1984 Submit agenda backup
Sept. 18, 1984 City Council takes final
action
*City Council action
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PLAN OF SERVICE FOR ANNEXED AREA CITY OF D NTON TEXAS
WHEREAS, Article 970a a5 amended requires that a plan of service
be adopted by the governing body of a city prior to passage of an ordinance
annexing an area; and
WHEREAS, the City of Denton is oon~9mplating annexation of an
area which is bounded as shown on a map of the proposed annexation,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DENTON, TEXAS;
Section 1, Pursuant to the provisions of Article 970a as
amended, Texas Code Annotated, there is hereby adopted fk.,lr the proposed
annexation area the following plan of service;
I, Basic Service Plan
A, Police
(1) Patrolling, radio responses to calls, and other
routine police services, using present personnel
and equipment, will be provided on the effective
date of annexation;
(2) Traffic signals, traffic signs, street markings,
and other traffic control devices will be iistalled
as the need therefore is established by app,°opriate
study and traffic standards,
B. Fire
(1) Fire protection by the present personnel and equip-
ment of the fire fighting force, will be provided
on the effective date of annexation,
C. Water
(1) Water for domestic, commercial and industrial use
will be provided at city rates, from existing city
lines on the effective date of annexation, and
thereafter from new lines as extended in accordance
with article 4,09 of appendix A of the code of the
City of Denton, Texas,
D, Sewer
(1) Properties in the annexed areas will be connected
to sewer lines in accordance with article 4.00 of
appendix A of the code of the City of Denton, texas.
E. Refuse Collection
(1) The same regular refuse collection service now pro-
vided within the city will be extended to the
annexed area within one month after the effective
date of annexation.
Service Plan
Anne',, ed Areas
Page two
F, Streets
(1) Emergency maintenance of streets (repair of hazardous
chuckholes, measures necessary for traffic flow, etc,)
will begin on the effective date of annexation,
(2) Routine maintenance on the same basis as in the
present city, will begin in the annexed area on
the effective date of Annexation,
(3) Reconstruction and resurfacing of streets, installa-
tion o: storm drainage facilities, construction of
curbs and gutters, and other such major improvements,
as the need therefore is determined by the governing
body, will be accomplished under the established
policies of the city.
G. Inspection Services
(1) Any inspection services now provided by the cite
(building, electrical, plumbing, gas, housing,
sanitation) etc,) will begin in the annexation area
on the effective date of annexation,
H. Planning and Zoning
(1) The Planning and Zoning jurisdiction of the city
will extend to the annexed area on the effective
date of annexation. City planning will thereafter
encompass the annexed area,
1, Street Lighting
(1) Street lighting will be installed in the substan-
tially developed areas in accordance with the
established policies of the city,
J. Recreation
(1) Residents of the annexed area may use all existing
recreational facilities, parks, etc,, on the effec-
tive date of annexation. The same standards and
policies now used in the present city will be fol-
lowed in expanding the recreational program and
facilities in the enlarged city,
K. Electric Distribution
(1) The city recommends the use of City of Denton for
electric power,
Service Plan
Annexed Areas
Page three
L. Miscellaneous
(1) Street name signs where needed will be installed
within approximately 8 months after the effeotive
date of annexation,
II, Capital Improvement Program (CIP)
The CIP of the City consists of a five year plan that is up-
dated yearly, The Plan is prioritized by such policy guide-
lines as;
(1) Demand for services as compared to other areas
based partly on density of population, magnitude
of problems compared to other areas, established
technical standards and professional studies, and
natural or technical restraints or opportunities,
(2) Impact on the balanced growth policy of the city,
(3) Impact on overall city economics,
The annexed area will be considered for CIP planning in the
upcoming CIP plan, which will be no longer than one year from
the date of annexation. In this new CIP planning year the
annexation area will be judged accordingly to the same
established criteria as all other areas of the city.
i
1
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CITY OF DENTON
MEMOWDUM
Date: July 18, 198:
To: Honorable Mayor and City Council
From; "and Mayer, Director of Planning
1 and Community Development
Subject: Amendment to Fee Ordinances
Attached is a copy of the Five Year Plan to raise planning and
zoning fees up to the cost level that was agreed upon last year
by the City Council. The attached ordinances affect the changes
for this year. This is brought to Council at this time to allow
ample notification to the public and to allow for proper budgeting.
JM:ab
Attachments
Plato less than 3 lots 100 •125 150 1'15 200
or less than 5 acres.
Plats, other: 325 425 525 625 725
Roplats, less than 3 lots 150 1115 200 225 250
or lass than 5 ages,
without oft tificatiQn.
Replats, other, without 650 1150 14050 1,250 1,450
notification.
lteplats, less than 3 150 175 200 225 250.
lots or less titan 5
acres with notification,
Replats, other, with 650 850 1,050 10250 1,450
notification.
'Zoning changes, lose 400 500 600 700 BOO
than 3 lots or less
tha.h 5 _acc.res ,
zoning change, other. 500 650 600 950 .1,100
Specific use Permit, 400 500 600 1/00 800
Historic 1,attdmark 25 35 45 55 t,5
Designation.
Subdivision Ordinance 75 100 125 150 175
Variance.
0014a
"NOTE; ORDINANCE AMENDING C2kZ-4F ORDINANCES MUST BE PASSED
PRIOR TO ORDINANCE SETTING FEES,"
1
NO1 R3-/,~9
.W ORDINANCE ESTABLISHINO CERTAIN FEES TO HE PAID TO THE CITY 4?
DENTON, TEY S .'.P DECLARING AN EYFECTIYE DATE,
T:iE COU;4CIL OF THE CITY OF DENT014 HEREBY ORDAINSI~
SECTION I.
The following fees AS SHOWN ON Exhibit "A" attached here a
are hereby established and shall be paid to the City of Dento-a-
Texas)
SECTION III
Tni.s ordinance shall become effective upon its passage azr
app rcvaI 1
T~-
"ASS= AAND ABPROVED this L da;: of Novenber, 19831
ShD 0, o Fw IQ, MAYO
CI OF DE~TON, TEXAS.
1 . '
ATTEST;
C:r C L~:~, L1 JLLnLInri
C:TY Or DESTON, TEXAS
A.%PRCVT-D AS TO FORM:
C. J. TAYLOR, . , CITY s.TTORlNEY
C:'. OF DENTCN, TULAS
,
EXHIBIT A
DEPARTMENT FEES
FIRE
Ambulance
Per Pa .'ant . . . . , . . $ 70,00
Fire Inspector
Annual Charge Based On Square Feet
0.6000 . . S 15 , 00
6001-12,000 . . . . . 30.00
12,001-24000 . . . . . . . . . . . . . . 60.00
over 24,000 . , . . . . . . . , , 100,00
Automatic Exting, system installation
New Inspection (Contractor Charged) . . . $0.00
Annual Inspection (Owner Charged) 25.00
Gasoline 6 LPG Tank Installation
:nspectioo (Contractor Charged) , . . , . , 50,00
Sprinkler System Installation Inspection
(Contractor Charged) . . . . . . . . . . . . $0.00
Standpipe System Installation Inspection
(Contractor Charged) . . . , , , 50.00.
LI3RARY
von-Denton County Resident . . . , . . , . . . . $ 35.00
1 PhMS AND .ECREATION
Athletic Leagues
L Per Team S 30.00
Athletic Rentals
Per Tournament Session (Unlighted). 5.00 per hour
(Lighted). . . . , 10,00 per nour
Athletic Practice
Per Practice (Unlighted) S.00 per ;lour
(Lighted) 10.00 per ,Sour
Individual Swimming Admission:
Child , , . . , . . , . . . , 1 0.75
,dolt . , . . . . . . . . 1.00
Sen._. Citizen Adult . . . . . . . 1.00
Season ?ass . . . . . . . . . . . . . . . 25.00
iam:ly ?ass . . . . . . . . . . . . . 60.00
,e:a:les;
cr. :e846ent of Denton Lot . , . . . . . 5300.00
.yes:cent of Denton Lot , . . . . , , . . 250,00
.,:ant Lot . . . . . . . . . . . . . . . 75,00
concrete itiGYri P°.r-mit 25.00
..,:err,ent Permit , . . . . 25.00
t
'M
i~
.r
Y.
0.
PLANNING AND CQMMONITY DEVELOPMENT
Plats
Initial Plat
Less than 3 lots or less than 5 acres $100.00
Other . . . . . . . . . . . . . . . . 32$.00
Replat
Without Notification
Less than 3 lots or less than 5 acres $150.00
Other . . 650.00
Replat
With Notification
Lens than 3 lots or less than $ acres 150.00
Other . . . 650.00
2oninq Changes
Less than 3 lots or less than 5 acres $400.00
Other . . . . . . . . . . . . . $00.00
specific Use Permit . . . . 400.00
Historic Landmarks . . . 25.00
Subdivision Ordinance Variance 7$.00
POLICE DEPARTPLNT
Warrant Service . . . . . . . . . . . . . . . . $ 2$.00
Funeral Escorts
45 Minutes or Less . . . . . . . . . S 12.00
Other, Up to 90 minutes . . . . . . . 24.00
Accident Offense Report , . . , . . . . . . . . 3.00
Vehicle Impoundment . . . . . . . . . . . . . . 13.50
PUBLIC WORKS
Animal Control impound ,
4olding
Small Animals (dogs) . . . . . . . . . $ 4.00
Large Animals (cattle) . . . . . . . . . 6.00
Adoption , . . . . . . . . . . . 10,00
Carcass Retrieval . . . . 5.00
~,riimal Impoundment
Class A
First Impoundment . . . . . . . . . . . . $ 20.00
Second Impoundment . . . . . . . . . . . 30.00
Third impoundment . . . . . . . . . . . . 45.00
Fourtn Impoundment 67.00
Class 3
irsc Impoundment 27,00
Second Impoundment . . . . . . . . . 40.00
Third L„poundment . . . 60.00
Fourth Impoundment 90.00
Class C
first I..poundment . . . . . . , . . . 34,00
Second impoundment . . . . . . . . . 50.00
"!;_rd Irnocundment . . . . . . . . . 7$.00
Fs-rth poan5ment . . . . . . . :13.00
Class ~
. _rst ;r„nour.dment 34.00
Second .mooundr,ent 50.00
.:ird :.mpcundmert . . . . . . . . . . 75.00
Fourtn Impoundment . . . 113.00
Rec:strat.on
..r,e-.-•ed, :nscay~d ;,niaals 5,00
i f.
ti
•J
i
i 11'1 '
CVr-r Cuts 1 51 /
Sign Permits
0-50 square feet . . . 1 r $ 15,00
51.100 square feet . . . . 1 . . 1 20.10
101.200 square feet 25,00
201-300 square feet 30100
301-400 square feet $0.00
401-S00 square feet 1 100.00
Plus 500 square foot . . . . . . . . . . . 1$0.00
Certificate of Occupancy 1 1 $ 18100
Maps
P4r Individual Maps $ 2.00
'Dater and Sewer Maps (Hook of Maps) . . . . 3SO100
Barricade Inspection (No charge for curb cut
barricade inspections) . . . . . . . . . S 16.00
Inspections
Board of Adjustment Fee . . 1 . . . . . . $ $0.00
Weed Cutting Notice Notification Fee) 55100
Junk vehicle Rempval I . 25.00
Mob:la Home Inspection (Annual Fees)
Per Park . . . . . . . . . 20$.00
Plus Per Stand Charge . . . . . . . . . . 4.10
-7 '-7
NO.
AN ORDINANCE OF THE CITY OF DENTON ESTABLISHING OR REVISING FILING
FEES PROVIDED FOR BY APPENDIX A, THE DENTON DEVELOPMENT CODE, AND
APPENDIX B-ZONING, OF THE CODE OF ORDINANCES OF THE CITY OF DENTONi
TEXASt REPEALING ALL ORDINANCES IN CONFLICT HEREWITH) AND PROVIDING
FOR AN EFFRCTIVE DATE.
THE COUNCIL OF THE CITY OF DENTUNr TEXAS HEREBY ORDAINSt
SECTION I,
I
That the followiny fees provided for in Appendix A of the Code
of Ordinances of the City of Denton are hereby established as
followst
A. Fees provided for In Article 4.22 of Chapter IV of Article
IIII
1, Preliminary, Final Plats, or General Development Planst
a, Less than 3 lots or 5 acres 125,00
4 b, More than 2 lots or 5 acres 425.00
2. Replats;
a, Less than 3 lots or 5 acres 175,00
b, More than 2 lots or 5 acres 850.00
3. Variance Requests $100.00
SECTION 11.
That the fees provided for in Appendix B-Zoning of Ordinances
of the City of Denton, Texas are hereby established as follows:
A. Specific Use Permi: requests under Article 10, C:
$500.00
8. Zoning Amendment requests under Article 26, CI
1. Less than 3 lots or less than 5 acres 500.00
2, More than 2 lots or more than 5 acres 650.00
C. Historical Landmark designations requests under Article 26,
CI
$ 35.00
SECTION 111.
All ordinances or parts of ordinances in Eorce when the pro-
visions of this ordinance become effective which are inconsistent
• or in conflict with the termu or provisions contained in this
ordinance are hereoy repeAled to the extent of any such conflict.
PAGE 1
SECTION Iy,
.hat this ordinance shall become effective immediately alter
its passage and approval,
PASSED AND APPROVED this the day of 193<.
RIC ARD 0. S1NFUT, MAYOR
CITY OF DENTON, TEXAS
~w
CI". Y' SECRE:AnY
J? DEL'T~N, TEXAS
?.CG"sD AS :O 'EGAL FORM:
:Ay'-CF' CI:Y A:TO \EI'
TEXAS
f. ~
I
0
A-5
A14NEXaTION SCHEDULE
May 29, 1964 Submit agenda item
May :30, 1964 Submit agenda backup
*June 5, 1964 City Council sets
date, time, and place
for public hearings
June 4, 1984 Notice: to Denton
Record Chronicle
June 8, 198,E Publish notice
June 11, 1964 Submit agenda item
June ll, 1984 Submit agenda backup
*June 19, 1964 City Council nolds a
public nearing
June 20, 1964 Notice to Denton
Record Cnronicle
June LL, 1964 Publisn notice
June Liy)64 Submit agenda item
June Go, 1964 Submit agenda backup
xJu1y J, 1984 City Council nolds
public nearing
July 1b, 1964 Submit agenda item
July 17, 1964 Submit agenda bactcup
**July 24) 1964 City Council nolds a
special called meeting
to institute annexa-
tion proceedings
July 25, 1964 Ordinance to Denton
Record Cnronicle
July [7, 1984 PUDli5tl ordinance
tiug 27, 1954 Submit agenda itema
Aug z3, 1964 Submit agenda backup
*Sept 064 City Jouncil takes
final action
*lndicates City Council actions
'.4K1ndicates special called meeting of tr,e uity Council
NOS
AN ORDINANCE ANNEXING A TRACT OF LAND CONTIOUOUS AND ADJACENT TO
THE CCITY QP ALLOT, L THAT LYING PARCEL LAND CONSISTING OF APPROXIMATELY 31,335 ACRES OF LAND L AND
BEING SITUATED IN THE COUNTY OF DENTON? STATE OF TEXAS AND BEING
PART OF THE V, E, GAILOR SURVEY, ABSTRACT N0, 452, DENTON COUNTY,
TEXAS+ CLASSIFYING THE SAME AS AGRICULTURAL 'A' DISTRICT nopewryi
AND DECLARING AN EFFECTIVE DATE,
WHEREAS? the request for annexation was introduced at a
regular meeting of the City Council of the City of Denton, Texas,
on the petition of the City of Denton, Texasi and
WHEREAS, an opportunity was afforded, at a puulle hearing hel'i
for that purpose on the ll day of J .'„e-- ? 1984 in the
Council Chambers for all interested persons to state their viexs
and present evidence bearing upon the annexation provided by this
ordinances and
WHEREAS, an opportunity was afforded, at a public hearing neld
I
for that purpose on the day or ~T, ? 1984 in ',^e
Council Chambers for all interested persons to state the a yetis
and present evidence bearing upon the annexation providea oy :ni.s
ordinances and
WHEREAS, this ordinance has been published in full at 133,st
one time in the official newspaper of the City of Denton, T3ss:,
prior to its effective date, and after the public bearings]
NOW, THEREFORE? THE COUNCIL OF THE CITY OF DENTON, TS.NNS,
HEREBY ORDAIM
SECTION f,
That the hereinafter described tract of land be, and the dare
is hereby annuxea to the city of Denton, Texas, ano the same is
made hereby a part of said City and the land and the present and
future innabitants thereof mall oe entitled to all the rights snd
privileges of other citizens of said city and shall be bound by
the acts and ordinances of said City now in eftect or tOiicn ?,ay
hereafter be enacted ana the property situated therein shall oe
subject to and shall oear its rcorata part of the taxes levied by
the City, The tract of land hereby annexed is described as
A-5/PAGE ONE
i
i
follows, to-witl
All that oertain tract or parcel of land that is situated in the v,
E. Gailor survey, Abstract No. 452, Denton County, Texas being a
portion of a certain (called) 45.25 acre tract deeded by J, S.
Haisler to Burton W. Blackwell on the 17th day of June, 1981 and
recorded in Volume 1084, Payys 1941 Deed Records of Denton County,
Texas, and being more fully described as follows)
COMMENCINO at the northwest corner of said 45,25 acre tract in the
east right-of-way of F,M, Road 21641
THENCE north 89012116' east a distance of 440.00 feet to the point
of beginning)
THENCE north 89612'16' east a distance of 998,26 feet to a fence
corner poet)
THENCE south 00004100• east a distance of 1377,30 feet to an iron
pint
THENCE south 89011153' west a distance of 963,90 feet to a point)
THENCE north 00039'50' west a distance of 1377,30 feet to the point
of beginning and containing 31.335 acres of land.
SECTION II,
The above described property is hereby classified as Agricul-
tural 'A' District and shall so appear on the official zoning a.ap
of the City of Denton, Texas, which map is hereby amended
accordingly,
SECTION III,
This ordinance shall be effectiVe immediately upon its passage.
Introduced before the City Council on the day of
1984,
PASSED AND APPROVED by the City Council on the day of
1984,
RICHARD 0, STEWART, MAYOR
CITY OF DENTONt TEXAS
ATTESTI
CHARLOTTE ALLEN, CITY SECRETARY
CITY OF DENTON, TEXAS
APPROVED AS TO LEGAL FORM:
C. J. TAYLOR, JR., CITY ATTORNEY
CITY OF DENTON, TEXAS
BY: C. (2~'
A-5/PAGE TWO
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PLAN OF SERVICE FOR ANNEXED AREA CITY OF DENTON TEXAS
WHEREAS, Article 970a as amended requires that a plan of service
be adopted by the governing body of a city prior to passage of an ordinance
annexing an area; and
WHEREAS, the City of Denton is contemplating annexation of an
area which is bounded as shown on a map of the proposed annexation,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY
OF DENTON, TEXAS;
Section 1. Pursuant to the provisions of Article 970a as
amended, Texas Code Annotated, there is hereby adopted for the proposed
annexation area the following plan of service;
I, Basic Service Plan
A. Police
(1) Patrolling, radio responses to calls, and other
routine police services, using present personnel
and equipment, will be provided on the effective
date of annexation;
(2) Traffic signals, traffic signs, street markings,
and other traffic control devices will be installed
as the need therefore is established by appropriate
study and traffic standards,
B, Fire
(1) Fire protection by the present personnel and equip-
ment of the fire fighting force, will be provided
on the effective date of annexation.
C. Water
(1) Water for domestic, commercial and industrial use
will be provided at city rates, from existing city
lines on the effective date of annexation, and
thereafter from new lines as extended in accordance
with article 4.09 of appendix A of the code of the
City of Denton, Texas.
D, Sewer
(1) Properties in the annexed areas will be connected
of
to sewer lines in accordance with article
appendix A of the code of the City of Denton, 'T'exas,
E, Refuse Collection
(1) The same regular refuse collection service now pro-
vided within the city will be extended to the
annexed area within one month after the effective
date of annexation.
Servtce Plan
Annexed Areas
Page two
F, Streets
(1) Emergency maintenance of streets (repair of hazardous
chuckholes, measures necessary for traffic flow, etc,)
will begin on the effective date of annexation,
(2) Routine maintenance on the same basis as in the
present city, will begin in the annexed area on
the effective date of annexation.
(3) Reconstruction and resurfacing of streets, installa-
tion of storm drainage facilities, construction of
curbs and gutters, and other such major improvements,
as the need therefore is determined by the governing
body, will be accomplished under the established
policies of the city.
G, Inspection Services
(1) Any inspection services now provided by the city
(building, electrical, plumbing, gas, housing,
sanitation, etc,) will begin in the annexation area
on the effective date of annexation.
H, Planning and Zoning
(1) The Planning and Zoning jurisdiction of the city
will extend to the annexed area on the effective
date of annexation. City planning will thereafter
encompass ;he annexed area,
1. Street Lighting
(1) Street lighting will be installed in the substan-
tially developed areas in accordance with the
established policies of the city,
J. Recreation
(1) Residents of the annexed area may use all existing
recreational facilities, parks, etc,, on the effec-
tive date of annexation. The same standards and
policies now used in the present city will be fol-
lowed in expanding the recreational program and
facilities in the enlarged city.
K, Electric Distribution
(1) The city recommends the use of City of Denton for
electric power.
Service Plan
Annexed Areas
Page three
L, Miscellaneous
(1) Street name signs where needed will be installed
within approximately 6 months after the effective
date of annexation,
II, Capital Improvement Program (CIP)
The CIP of the City consists of a five year plan that is up-
dated yearly, The Plan is prioritized `)y such policy guide-
linec as;
(1) Demand for services as compared to other areas
based partly on density of population, magnittade
of problems compared to other areas, establ.istiod
technical standards and professional studies, and
natural or technical restraints or opportunit.es,
(2) Impact on the balanced growth policy of the cty.
(3) Impact on overall city economics.
The annexed area will be considered for CIP planning in the
upcoming CIP plan, which will be no longer than one yeir from
the date of annexation, In this new CIP planning year the
annexation area will be judged accordingly to the same
established criteria as all other areas of the city.
I
S
B E LTO N, T tXAS ..II ~.jj- _.t.t.~
July lfi, 19811 D i;~V~~; Wa
.Xll.191~8~ E
Mr. Chris Hartung,
city MenaESor, CITY h1l;dat;tiiEi u~E___
215' T , VaKit) ney
Trenton, 'T'exas 76201.
Dear Strr
I haver rend the proposal. made by to abandon
ptirkinp on campus side of Avenue A, Hickory Street
and Avonue 13, for a btoycla trail.,
Tha following locations are owned by met
1217 ,Vest Hickory
1.01 Avenue A
103 Avenue A
1.05 Avenue A
105?• Avenue A
Tennnty in these locations depend on 0.1 available
parking now and certainly do not need leso.
f wish to oppose this proposal, to abandon parking
for a bicycle trail.,
Very truly yours,
J t~itoy G~'otts
P,(). i3ox 90
Belton, 'T'exas '16513
RPtey
NU.
AN ORDINANCE PROHIBITING THE PARKING OF VEHICLES ON THE EAST
SIDE OF AVENUE C FROM HIGHLAND TO MULBERRY) THE NORTH AND SOUTH
SIDES OF MULBERRY FROM AVENUE C to AVENUE B1 BOTH SIDES or
AVENUE B FROM MULBERRY TO HICKORY) THE SOUTH SIDE OF HICKORY
FROM AVENUE 8 TO AVENUE A) THE WEST SIDE OF AVENUE A FROR
HICKORY TO MULBERRY) THE NORTH SIDE OF MULBERRY FROM AVENUE A TO
WELCHt THE SOUTH SIDE OF PRAIRIE FROM WELCH TO AVENUE At THB
NORTH SIDE OF CHESTNUT FROM WELCH TO AVENUE At AND THE NORTH
SIDE OF HIGHLAND FROM WELCH TO AVENUE C) PROVIDING A SEVER-
ABILITY CLAUSEC PROVIDING A PENALTY NOT TO EXCEED TI-10 HUNDRED
DOLLARSt AND DECLARING AN EFFECTIVE DATE.
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINSt
SECTION I.
When signs are erected giving notice thereof, no person
shall park a vehicle at any time upon the following street in
the City of Denton to-witi
1. The east side of Avenue C from Highland to Mulberry)
2. The north and South sides of Mulberry from Avenue C
to Avenue 8)
3. Both sides of Avenue a from Mulberry to Hiekoryj
4. The south aide of Hickory from Avenue B to Avenue Al
5. The north side of Mulberry from Avenue A to Weichj
6. The south side of Prairie from Welch to Avenue At
7. The north side of chestnut from Welch to Avenue At
and
8. The north side of 111ghland from Welch to Avenue C.
SECTION 11.
The provisions of Section I prohibiting the parking a;
vehicles shall apply at all times to the street and part o;
streets designated therein except when it is necessary to stop a
vehicle to avoid contlict with other traffic or in compliance
with the direction of a police officer or official traffi:
control device.
1
SECTION III.
Any pers.1n adjudged guilty of parking a vehicle in violation
of this ordinance shall be guilty of a misdemeanor and punished
by a fine not to exceed Two Hundred Dollars ($200.00).
SECTION IV.
That if any section, subsection, paragraph, sentence, clause,
phrase or word in this ordinance, or application thereof to any
person or circumstance is hold invalid by any court of competent
jurisdiction, such holding shall not affect the validity of the
remaining portions of this ordinance, and the City Council of
the City of Denton, Texas, hereby declares it would have enacted
such remaining portions despite any such invalidity.
SECTION V.
That this ordinance shall become effective fourteen (14)
days from the date of its passage, and the City Secretary Is
hereby directed to cause the caption of this ordinance to ue
published twice in the Denton Record-Chronicle, the official
newspaper of the City of Denton, Texas, within ton (I') days of
the date of Its passage.
PASSED AND APPROVED this the day of , 1964.
RICHARD 0. STEWART, MAYOR
CITY OF DEMON, TEXAS
ATTEST:
CHARLOTTE ALLEN, CITY SECRETARY
CITY OF DENTON, TEXAS
APPROVED AS TO LEGAL FORM:
C. J. TAYLOR, JR., CITY ATTORNEY
CITY OF DENTON, TEXAS
Byl
MYofDENTON, rEXAS MUNICIPAL BUILDING / DENTON, TEXAS 76201 / TELEPHONE (817) 566.8200
Office of the City Manager
M E M O R A N D U M
DATE; July 18, 1984
TO,. G. Chris Hartung, City Manager.
FROM; Rick Svehla, Assistant City Manager
SUBJECT; Removal of parking in the North Texas area for a
bike path
This week we again visited with Chief Dan Martin from North
Texas about the location and removal of parking in the North
Texas area. He advised me that further contact with the
merchants along Avenue A and Hickory Street had been made.
You may recall that the original proposals and discussions with
North Texas was for the bike path to proceed along Hickory to
Welch Street and then south along Welch. Since Welch is very
narrow from Hickory to Mulberry, they changed their request to
go from Hickory to Avenue A and Mulberry before getting on
Welch. When they made their presentation to us in the council,
they had not had time to contact all of the merchants along the
new route, principally along Avenue A.
The merchants have expressed some concern about removing the
parking along Avenue A and have indicated a preference to leave
the parking as is. In an effort to facilitate the merchants,
North Texas has requested that no change to Avenue A be made at
this time. The staff would also recommend that we review
alternatives on Avenue A just as we are reviewing alternatives
on Welch. If and when alternatives can be worked out, we would
come back to the council to request alterations in the parking
and/or alignments along Avenue A and Welch Street.
Page two
0. Chris Hartung
July 18, 1984
This ordinance removes the appropriate parking from all of the
other streets along the route that we previriusly discussed with
the council; therefore, staff would recommend approval of the
ordinance.
If you z,re the council have further questions, we will he happy
to answer them,
c -v-e'5 a, ss ,ntant ty anager
ye
1876M
NORTH TEXAS STATE UNIVERSITY
MN TuN, T1 XAq 70203.3467
uNIVEftBIIY Po,lcE MEMORANDUM
To: Chief Dan Martin
from: lien Day, Administrative Assistant
Re: Parking and Traffic Proposals 64-85
After visiting with the following businesses I received very positive
reactions on the proposed changes along Hickory Street, The following
account of our conversations is respectfully submitted,
Business Date Ticne Contact Comilents
Student Book 5/24 9:G0 Garth Touchstono Very supportive;
Exchange offered assistance
to remove all park.
ing meters,
Personal Ilair 5/24 9:30 Staff (bill Stone- Hoped this would force
Design burner is mgr.) people to park in our
lots if students, their
lots if customers.
University 5/25 9:30 Joe Pelzel Hopes this will im-
Barber Shop prove traffic flow on
Hickory, die also re-
quested that meters
that will be left be
enforced properly,
Varsity Studio 5/25 10:30 Ralph Cordray It didn't really mat-
ter to him since most
of his business is
done away from the
shop,
Shadi's Sandwich 5/25 11:00 Niknam Great idea; hopes this
Shop will encourage more
student customers who
ride bikes,
Voertman's 5/25 11:15 Paul Voertman's She believes Voertman
secretary will be very support-
ive, lie has his own
parking lot that he
patrols closely,
Sokind Warehouso 5/25 1:00 Mark Smith's Hopes it will slow and
staff decrease number of cars
on street; most of their
business is walk-in.
Hopes city will enforce
meters better,
NT Box 13407 0 AG a17•665.3000
Chief Gran Martin
May 31, 1984
Page 2
Summary: 1 holiuvo that thu majority of bualnoss people immod{.ntely
north of enmpus Hupport our offorts in trying to improve vehicle
congestion, bicycle traffic and podostrinn nccoss to the nron, No one
Soomed at 4111 upaaot about the removal. or invterH on Hickory or Avenue A,
Most businoss pooplo along hickory foal that removal of the moters,
strict enforcement of remaining meters, and increased shuttle
Businesses on A_yenue A
Business gate Time Contact Comments
Joo's Cleaners 5-11 2;30 Joe Totally againstt feels
this will affect his business.
He feels he has received "bad
deals" in the past,
Green Derby 5-11 4;17 Gene Hill Against, but could agree if
customers are allowed to park
'n P50 after hours,
University Camera 5-11 4;24 Busty Hall Against, because there are
(mgr,) not enough spaces as it is.
Calvin Gravin If other spaces were found,
by phone there would be no problem,
Asian Grocery 5-11 4:29 Chai Against, because his customers
park in the evening after hours
until 6;30. Would like for
customers not to have to pay.
Goose Inn Bike Shop 5-11 4:35 Larry Gverman Favors the idea because bike
(mgr,) traffic is good. It could
bring in more customers and
make test riding easier.
JhT Shrim R Oyster 5-11 4:40 Doug Walker Against, because his customers
Bar (kitchen mgr,) use the area during and after
hours,
Army Surplus 5-11 4;45 David Crouch Indifferent, because he feels
(owner) it would not affect his business
Denton Monogram 5-11 Owner could not be reached at
time of survey,
Starz Club 5-11 Owner could not be reached at
time of survey.
Group Graph ,:s 5-11 4;51 Sain Allen Favors the plan because he feels
that he does not derive benefit
from the spaces anyway,
Residences.on Mulberry Between Ane, A & Welch
Address Owner Tenant Comments
1204 112 Tenant who did not Thought it would be ok,
speak English well
1120 Owners, Olive & Kathleen in favor as long as P50 can
Honeycutt be used by their visitors after
hours,
1116 Tenant, Mrs, Thompson Just moved in; felt it would
be fine,
1112A Tenants Wayne & Rebecca Dees
11128 Mary Carden Most in favor of the plan because
they can't use the street for
parking anyway, Also felt this
would improve their vision when
coming out of their driveways,
1108 Owner, Dr, Joseph Kung He walks to work and felt this
would be fine, Cars always block
his driveway,
•
g~esoc,ur12
WHEREAS, Margaret Brown has requested that the 3200 Block of
Broken Arrow Lane, a public street within the ooeporate limits
Of the City of Denton, Texas be temporarily closed to public
vehicular traffic between the hours of 5000 p,m, to 9:00 ,m. on
July 28, 1984, for the purpose of having a noiynborhood block
party) and
WHEREAS, Margaret grown has assured the City Council that
all residents in such block have agreed to the temporary olosing
of that portion of Broken Arrow Lanel and
WHEREAS, Margaret Brown has further assured tha, City Council
that no alcoholic beverages gill be served at the above-
mentioned Dlock paetyt
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DENTON TEXA30
SECTION I.
That Broken Arrow Lane, a public street in the corporate
limits of the City Ot Denton, :eras, oa temporarily closed to
• vehicular traffic in the 3200 Blcek of said street from the
hours of 5:00 P.M. to 9000 P.M. on July 281 1984, for the
purpose of naving a neighorhood block party.
SECTION li
:'hat the City Manager shall direct the appropriate Cit';
Department to erect oarricades at ootn ands of the 3200 Slock of
Broken Arras Lane at 5:00 p,m, On July 28, 1984, and to have the
same removed at 9100 u.n. on said date.
PASSED AND APPROVED this day of July, 1984.
RICHARD 0. STEWART, MAYOR
CITY OF DENTON, TEXAS
ATTEST:
CHARLOTTE ALLEN, CITY SECRETARY
CITY OF DEN70N, TEXAS
APPROVED AS TO LEGAL FORM:
JOE D. MORRIS, ACTING' CITY AITCRNEY
CITY OF DEN'TON, TEXAS
3Y: V
A
\ /I
C17Y OF DENTON, TZ4VAS
OFFICE OF THE CITY ATTORNZY
~NE~tlORANt?V di
ca, rayfor, ir,, City Attorney
Joe Do 14t0rrta, Aasinmt City Attorney
Robert 8o Hunter, Assistant City Attorney
DATE: July 19r 1984
TO., Mayor and Members of the City Council
G. Chris FIartungj City Manager
!!ROM: Robert B. Hunter, Assistant City Attorney
SUBJECT: Preliminary Plat of Morse Addition
This office has been asked for an opinion whether the owner or
developer of the above-referenced Addition can now be require.: to
cul-de-sac the end of Morse Strunt or open another street oft of
Morse Street and place a cul-de-sac at the south end of the r::ack
adjacent to the existing dead end of Scott Drive. There was
concern that additional traffic flow on Scott Drive caused by the
proposed addition could increase the City's exposure to liab..ity
should an accident occur on or near the existing short Curve' on
Scott Drive,. I understand the plat was approved by the Plarning
and Zoning Commission on June 121 1984,
Article 974a, Section 31 V,T.C,S, governing the platting and
recording of subdivisions or additions, provides in relevant pa t:
"Any person desiring to have a plan, plat or, replat approved
as herein provided, shall apply therefor to and file a .opy
with the Commission, if there be one, or with the governing
body if there is no Commission. The commission, or governing
body, as the case may be, shall act upon same within t^rty
(30) days from the filing date, if said plat be not -is-
approved within thirty (30) days from said filing date, it
shall be deemed to have been approved by the Commission u: the
governing body, if there is no Commission. If a city wi:h a
Commission has required that approval be given by the
governing body, then the governing body shall act upon the
same within thirty (30) days after the approval by the
commission, or after the approval by reason of nonaction. if
said plat be not disapproved by the governing body within said
thirty (30) days, it shall be deemed to have been approved by
the governing body,"
~1.
Memo to Mayor/City Council Members
G. Chris Hartung
Preliminary Plat of Morse Addition
Page 2
The Denton Development Guide requires that preliminary plats,
after review by the Planning and 'Lolling Commission, be submitted
to the City Council for final action.
Based upon the foregoing, because more than thirty (30) days
have elapsed without final action on the above-referenced plat, it
is deemed approved by state statute.
if the existing curve on Scott Drive is properly signed in
accoru.s::ce with the Texas Manual on Uniform Traffic Control
Devices adopted by Article III (Sections 29, 30 and 31) of Article
6701d, V,T.C.S., then the risk of exposure to liability will be
minimized,
ROBERT B. HUNTER
RBH:ab
clrYoL7)
fozwoN, rEXA$ MUNICIPAL BUILDING / DENTON, TEXAS 76201 / TELEPHONE (817) 5668200
Office of the City Manager
M E M O R A N D U M
DA'Z'E: July 18, 1984
TO: G. Chris Hartung, City Manager
FR014: [tick Svehla, Assistant City Manager
SUBJECT: Scott Street Addition
We have checked with the attorney's office concerning
Councilman Chew's questions on speed limits and road alignment
in the Scott addition. Bob Hunter indicated that if advance
warnings and appropriate speed limits were posted, no legal
problems would exist for the city,
We have calculated the safe speed for negotiation of the curve
in the existing Willowcreek subdivision, If the connection on
Scott Street was made between the Willowcreek subdivision and
the Morse Street subdivision, then we would recommend s speed
limit of 15 miles per hour. This speed limit is based on
normally accepted practices for speed design in curves and it
assumes that normal conditions exist for such things as
friction on the road surface, etc.
If you or the council have further questions, we'll be at the
meeting to discuss them.
fMCtt viTci~ss s~tant qty a~Tf'-nager.-
yc
1875M
i
t
WrYW ONWON, M)CA$ MUN10PAL BUU)ING / DENTON, TEXAS 76201 i TELEPHONE (817) 5668200
Office of the City Manager
M E M O R A N D U M
T0; Mayor and Members of the City Council
FROM; C, Chris Hartung, City Manager
DATE; July 19, 1984
SUBJECT; Reimbursement for Purchase of Fire Truck Called
"Old 14"
Attached for your information are memoranda from the Assistant
City Attorney and the Fire Chief concerning the request that
the City reimburse the Denton County Historical Society for the
cost of purchasing the old hook and ladder truck owned by the
City of Denton. Based upon the City Attorney's opinion, it
appears that the only way that the C' Council can transfer
funds to the Historical Society at th1.s point is through an
outright purchase of the fire truck, 1 would ask that you
review the memorandum from Jack Gentry concerning problems
associated with the fn decision not to sell 'Old 14."
The City is still in the position of not having adequate
storage facility for the piece of equipment, being unable to
properly provide for ongoing maintenance for this fire truck,
and of really having no use for this piece of equipment. If
the City Council is desirous of reimbursing the Historical
Society for these funds through the re-purchase of this piece
of equipment, we would recommend that it only be done with the
understanding that the Historical Society would maintain
possession of the equipment and would be responsible for its
maintenance and storage on a permanent basis.
a 0.6 z LY 0
UT' chris-flEr-Fng
City Manager
ij
14310
Attachments
CITY OF DENTON, TEXAS
OFFICE OF THE CITY ATTORNEY
MEMORANDUM
C"1o Ta -!Or, Jr„ C, y AM)rnov
,100 0• lyorrtd, A4494nt City Attorney
Robert 8o Hunter, , 4e4tant City Attorney
DAVE: July 19, 1984
IPO: Mayor and Members of the City Council
G, Chris Hartung, City Manager
FROM: Robert B. Hunter, Assistant City Attorney
SUBJECT: Request for reimbursement by City to Denton County
Historical Society for cost of Fire Department hook
and ladder truck "Old 14".
This office has been asked for an opinion as to whether the
City of Denton may legally reimburse the Denton County Historical
Society for the cost in purchasing the fire department hook and
ladder truck known as "Old 14", While we see no legal problems
with the purchase of the vehicle with title being transferred to
the City, an outright donation or gift to the Society of the
purchase price of "Old 14" could create some legal problems for
the City due to the following:
Article 31 9 51 of the Texas Constitution provides:
"The Legislature, shall have no power to make any grant or
authurize the making of any grant of public moneys to any
individual, association of individuals, municipal or other
corporations whatsoever; provided, however, the Legislature
may grant aid to indigent and disabled Confederate soldiers
and sailors under such regulations and limitations as may be
deemed by the Lerlislature as expedient, and to their widows in
indigent circumstanced under such regulations and limitations
as may be deemed by the Legislature as expedient; provided
that the provisions of this Section shall not be construed so
as to prevent the grant of aid in cases of public calamity,"
Memo to Mayor/Members of the city council
G. Chris Hartung
Cost of "Did 14"
Page 2
Article 31 S 52 (a) also provides;
"Except as otherwise provided by this section, the Legislature
shall have no power to authorize any county, city, town or
other political corporation or subdivision of the state to
lend its credit or to grant public money or thing of value in
aid of, or to any individual, association or corporation
whatsoever, or to become a stockholder in such corporation,
association or company."
The courts, in construing the above provisions, have held a
city council did not have the power to transfer money from its
general fund to an independent school district, whether by way of
advancomeiut or gift. City of 21 Paso_ v. Carroll, 108 S.W, 2a 251
(Tex. Civ.App.--E.1 Paso 1937, Vir. Ref.), nor can a city donate its
funds to another independent municipal corporation, San Antonio
independent School District v. Board of Trustees of the San
Antonio Electric & Gas System, 204 S.W. 2d 22 (Tex, liv App.--
San Antonio 1947, writ rot,, n.r.e.).
Based upon the foregoing, it is the opinion of this office
that reimbursement to the Denton County Historical Society for
"Old 14" would constitute an impermissible donation of public
funds. Nothing in this opinion would prevent the Council,
however, from purchasing the truck should it desire to do so.
ROBERT B. HUNTER
RBH:ab
M E M O R A N D U M
Date; July 18, 1984
To! Chris Hartung, City Manager
From; Jack gentry, Wire Chief
Subject: Old Ladder Truck #14
I understand the Council elected to buy back or keep
the old 1935 ladder truck. I would like to give you
a brief history on this fire truck.
In 1972, the City placed an order for a new vehicle
to replace the old ladder truck. At that time we
decided to pull the old truck out of service because
it was not safe to use and parts were not available
anymore, The new truck was delivered in 1974 and at
that time, we did not have a place to house the old
truck in a fire station,
A group of citizens headed by John 5hrader approached
me wanting the City to keep the old truck for senti-
mental reasons or whatever and they agreed to provide
a place to house it (43 feet long). The Council voted
to keep the truck also, not knowing that we had no
place to house it,
John ,Shrader made arrangements to keep it in a builciing
at the fair grounds, This meant we 'had to move it
in and out every few weeks, We finally wound up pulling
it to I:he service center and housed it in the old C.D.
shed, It was a pain in the neck taking care of it
and trying to keep it running, and for what reason I
don't ',snow because we never used it for anything.
In 1914, the State Fire Museum opened in grand Prairie,
Texas, and everyone thought it would be a good idea
to place it in the museum, which we did, In March of
this year, the museum asked Denton and several other
towns to come get our vehicles so that they could bring
other antique fire trucks in,
I am not opposed to the City or somebody keeping the
truck, however, I would prefer that someone else house
and maintain the vehicle since we have no place in any
of the fire stations to keep it. This truck would not
last six months parked outside because it is all wood
except for the chassis.
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9, CONSIDER ABANDONMENT OF A PORTION OF AN EXISTING 6"
ON WEST UNIVER$ILTY B BETWEEN ST.: Staff recommen e that this abandonment a approve
anTsuch approval be passed on to the City Council. After
motion to approve
made a m
discussion with Staff, Nancy Boyd of and recommend to the City Council approval o the
abandonment of the easement. Leonard Herring second, all
ayes, no naves, motion carried.
10. CONSIDER PROPOSED CONSTRUCTION AND OVERSIZE AGREEMENT WITH
JO ASS DE L R AEW AN TAR W R i FROM THE
TRTMEC710N OF I` L`S~ A DETVE, ALONG DUNCAN
STREET ALO L E R B D AN CREEK k Z`],`=
I~ ERCE OR ; of on ma e by Nancy Boyd' to approve the
ty s part cipation, recommend to the City Council. Second
by Leonard Herring. All ayes, no nayes, motion carried.
11. CONSIDER PROVIDING WATER/SEWER SERVICE TO JO STORER
D EL0PMEisT-_S 0 H 'AY 377 AND BRUSH UEEK ROAD A N5
PR01 OF A 0 E 0 R$ L 0 RA A AGREEMENTS:
Leonard Herring made a motion, Nancy Boyd second, to
provide an oversized agreement for water and sewer lines
with Jo Storer, to provide a 16" water line and a 10" sewer
line, with the City paying for the oversize of the
waterline within its city limits down Hobson t o, the
railroad underpass. All ayes, no naves, motion carried.
12, CONSIDER PROVIDING SANITARY SEWER SERVICE FOR R.O. MCDOA'NEL
on 80-ACRi. TRACT LOCATED OUTSIDE DENTON CITl LIM TS: Motion
y a ncti Boyd, second yLeonard Herring to recommend
approval of the sewer service outside the city limits to R.
0. McDonnel. After a brief discussion, motion carried.
Three ayes, no nayes, motion carried.
13. CONSIDER DOWNTOWN SQUARE UNDERGROUND PADMOUNT SWITCH AND
TRANSFO R S A : Mr. u os explained the situation t Fat
certain parking spaces would have to be dedicated for the
purpose of placing padmounts in order to provide
underground electric service to the Denton square. In
order to facilitate this procedure, certain parking spaces
have been designated for use by the electric service to
place transformation equipment.
After discussion, Leonard Herring motioned that the Traffic
Commission and the City Council adopt these locations
designated for exclusive use by the Electric Utility System
for installation of padmount equipment. Three ayes, no
nayes, motion carried.
15UB MINUTES 7/2/84
3055U:4
July 24, 1984
CITY COUNCIL AGSNDA ITEM
SUBJECT:
Consider Proposed Pro Rata and Oversize Agreement with John
Pass, Investments, for a New Sanitary Sewerline from his
pproperty on Dallas Drive, along Duncan Street, Along Creek
Hed to Pecan Creek Woodrow Lane Twin Outfall Interceptors.
SUMMARY:
Mr. J.T, Pass of John Pass Investments is considering the
development of multi-family units adjacent to Dallas Drive
and Teasley Lane.
Mr, J.T. Pass was informed about 3 months ago by the
Utility Department that sanitary sewer capacity was not
available to accommodate additional development in this
area. Mr. Pass was advised that sanitary sewer service
would be available upon the construction, either by the
City of Denton or by the developer, of a new sanitary
sewerline which would follow the routing as stated above.
The length of this line would be approximately 5,900 feet.
Such a sanitary sewerline is urgently needed in this area
to alleviate the heavy loading created by multi-family
units on Teasley Lane, Dallas Drive and I-35.
Mr. Pass has recently contacted Mr. David Nam, Assistant
Director of Utilities, Water/Wastewater Divisions, with the
proposal that John Pass Investments construct a sanitary
sewerline in the location as indicated, and that the City
share in oversizing, pro rata, and engineering desiggn. It
is the opinion of the Utility Department that as m:sch as an
18" sanitary sewer main should be constructed in this
location, not only to serve Mr. Pass' development, but any
other additional developments that may wish to tie-on in
the future.
FISCAL SUMMARY:
Costs are estimated as follows:
Total cost of this project to serve all areas of development
5,900' of 18" Sewer Line @ $35/ft $206,500
Engineering Costs-10% of construction $20,650
Easement C08ts-5% of construction $100350
Total Cost of this Project $2370500
3048U:14
Cost of tt}~is project to serve John Pass Development
5,900' of 10" Sewer Line @ $21/ft $123,900
Engineering Costs-50/50 share $10$25
Easement costs-50/50 share $51175
I
Cost of this Project to John Pass $139,400
Cost of this project to the City of
enton:
Difference between an 18" & 10"
sewer line $82,600
Engineering Costs-50/50 share $10,325
Easement Costs-50/50 share 15,175
Cost to City $98,1.00
Source of Vunds:
Sewer Bond Funds Acct 0624-008-0471-9114
This project has not specifically been identified in the
Capital Improvements Program, However, monies have been
set aside for oversizing and collection mains sufficient to
fund such a project,
ACTION REQUIRED:
City Council approval or disapproval of participating in
the oversizing, pro rata and design with easement
attainment with Mr. John Pass, Developer.
ALTERNATIVES:
1. Disapprove request of John Pass for this sanitary
sewer main,
2. Approve request by John Pass.
3. Modify request by John Pass.
RECOMMENDATION:
The Public Utilities Board, at their meeting of July 2,
1984, recommended to the Council that oversizing, pro rata,
engineering design participation and easement attainment
for an 18' sanitary sewer main from near Teasley Lane and
Dallas Drive east along Duncan Street to Creek, along Creek
to Pecan Creek ane. tying into twin sanitary sewer
interceptors on Woodrow Lane (5,900'),
3048U:15
Respectfully,
Z lu-e~
R. E. Nelson
Director of Utilities
EXHIBIT I Letter of Request- John Pass
11 Location Map
III Sewerline oversize, design and easement Agreement
IV Sewerline Pro Rata Agreement
V PUB Minutes of July 1984
30480:16
EXHIAIT I
JOHN PASS p
INVESTMENTS I
. 7887 Hpmb* Rd., t000 k
Roll". T"00 75231
(21A)383.837A
June 28, 1984
Mr• C. David Ham
Assistant Director of Utilities
Water/Wastewater Divisions
Denton, Texas
Dear Mr, Ham:
We own a 10,962 acre tract of land north of Teasley Lane adjacent to Dallas
Drive, It is our understanding that to develop this property a new sanitary
sewer system would need to be constructed by the City of Denton because the
present sewer system isn't adequate to accommodate any n,c development.
After discussion with Tin, Fisher some three months ago and with you more
recently, we are willing to furnish funds to construct approximately 6,000 feet
of ten inch sanitary sewer. It is our understanding that the City of Denton
will provide funds if the sewer line is to be oversized.
We are also willing to participate in the funding of engineering expenses
incurred on this project to expedite the completion of this project as soon
as possible.
We look forward to working with the City of Denton on this project and hope-
fully not only will it benefit our project but also future projects as well.
Sincerely,
JOHN PASS INVESTMENTS
J.T. Pass
Partner
JTP:md
i
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• $960Sw tMU NFCSED 61J _ a
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04
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SFCWERLM 0YUSZ44 PARTICr eATION AGREEMENT
THE VATE OF TEXAS X
KNOW ALL MEN BY THESE PRESENT$1
COUNTY OF DENTON X
THAT WHEREAS, JOHN PASS I.IVESTMENTS, 7557 Rambler Roao,
Suite 1000, Dallas, Texas, 75231, (214) 383-63741 is the Developer
of certain property shown on the attached map, which map is
incorporated herein as if set forth in full, in the City of Denton,
Denton County, Texas, and further described as property on scut)
Dallas Drive, and ueveloper desires to serve suen property .ith
5,900 feet of onsite and offalte sower line facilities) and,
WHEREAS, the City of Denton desires that such an ani
offslte sewer facilities be oversized ana the City will participate
in the additional cost of the oversized faeilitias pursuant t,; tae
provisions of the Denton Developnent Coda Appendix A to the Code of
Ordinances of the city of Denton, Texas)
NOW, THEREFORE, THIS AGREEME.iT, made this .NY
of , 1484, by and between JOHN PASS INVESTMENTS, Dallas,
Texas, hereinafter called 'Developer", and the City of Denton,
Texas, A Home Rule municipal Corporation of the State of :ejas,
hereinafter called 4City"1
WITNCSSETHi
1. The Developer will install, by cont.ract or otherwise,
an 18' sewer 1!.ne and necessary appurtenances to serve the property
described on the attached map in accordance with a)1 City of Denton
ordinances, rules, regulations, policies and procedures, The said
facilities shall be located as shown on the attached map whtcs is
made a part hereof for all intents and purposes, The anginaering
design and easement purchased for such line will be paid on a :v-50
basis oetween the Developer lnd the city,
2. The City's share Of the estimated c0N of 311d
facilities is J82,600 for construction, 410,325 for engineering
design, and 151!75 for easements, a total of 98 100, Jpon
completior, of construction and acceptance by the City of said
facilities, the actual coat of the City's parts-'.pation in _<aid
facilities Shall be determinid and certified to by the Diredtov of
Utilities, and his certificate jetting out the City's c7st of ;aid
tacilitlea shall be attached hareto and made a part hereof,
JOHN ?ASS INVESTMENTS, SEWERLINE OVERSIBE PARTICIPATION AOREEMtN
PAGE ONE
3, The City shall Pay for its share of the faoiltt4es
within thirty (30) days from the date of acceptance of the
facilities, or under such terms and conditions that are mutually
acceptable to the parties.
4. Title to said facilities is hereby and shall at all
times be Vested in the City.
5. The Developer shall and does hereby agree to indemnify
and hold harmless the City from any and all damages, loss or
liability of any kind whatsoever, by reason of Injury to propertp or
tnird person occasioned by any act or omission, neglect or
wrong-dotng of Developer, its officers, agents, employees, invitees,
contractors or other persona with regard to the performance of this
contract, and Ueveloper will, at its own cost and expense; defend
and protect against any and all such claims and deman6s.
IN WITNESS WHEREOF, this instrument is eXecuted in
triplicate originals this _day of , A.D., 1984.
JOHN PASS INVESTMENTS (c'NnER)
aY
CITY OF DENTON, TEXAS
. RICHARD O. 5 E AR , MAYOR
ATTESTi
CHARLOTTE ALLEN, CITY SECR'TARY
CITY OF DENTON, TEXAS
A22-ROVED AS TO LEUAL FORM;
~iy , 11 I I({
ROBEiT U. HUNTER
ASgISTANT CITY AT"ORNEY
JOHN PASS INVESTMENTS, SEWERLINE OVERSIZE PART111t1)"tTION AGRE~MEN'i
PAGE TWO
SEWERL NE PRO R A QREEMENT
THE STAVE OF TEXAS )
) KNOW ALL MEN BY THESE PRESENTSt
COUNTY OF DENTO') )
THAT THIS AGREEMENT is made this -day Of -s 1984 ay and
between the City of Denton, a Munlolpal Corporation of the County of
Denton and the State of Texas, hereinafter referred to as 'City' and
JOHN PASS INVESTMENTS, hereinafter referred to as "Owner',
WITNESSETH;
WHEREAS, Owner will install a sewer line from the City of
Denk:on'a Woodrow Lane existing sewer line approximately 5,900 feet
to Owner's development on the south side of Dallas Drive and the
west side of Teasley Lanet and
WHEREAS, in order to serve phis development with sewer
services, Owner will be required to pay the cost of 5,9UO feet of
sewer line in the city limits of Denton and will extend such sewer
line as (Juscrioed above pursuant to the provisions i;ti effect on the
date of tnis Agreement of the Denton Development Code Appendix A, to
the Code of Ordinances of the City of Denton, Texas, as heretofore
amen..tjd) and
• WHEREAS, the Owner desires to receive reimbursement for
such cost under the provisions of said Denton Development Code of
the City of Denton, Texas)
NOW THERVORE, in consideration of the premises and the
mutual covenants and agreements hereinafter provided, the parries
hereto agree as tollows;
I.
That for and in consideration of the construction of such
sewer lire extension for tae benefit of Owner and the City, the City
agrees to reimburse Owner not to exceed his cost of construction
only of nueh main extension the estimated sum of 4123,900 15,900' x
$21 per foot) under the provisions in effect on the date of this
Denton Developent Code Agreement of the City of Denton, Texas, a$
heretofore amended with the following limitations;
A. Reimbursement costs will be vur!fied by the Director
of Utilities or his designee based on actual costs of
offsite sewer line construction as presented by the
Owners.
B. After the expiration of twenty (20) years from this
date of the completion of the sewer main extension,
which will be completed about November 1984, no
further reimbursement shall be made to Owner.
C. The reimbursement shall not apply to main extensions
constructed by the City of Denton or under its
directions from any main construction under the terms
of this Agreement.
D. Reimbursement payments shall be made to the owner or
their assigns if written, and to no other person(s).
JOHN PASS INVESTMENTS, SEWERLINE PRO RATA AGREEMENT - PAGE ONE
r
B, The CeimbUtsement aforesaid shall be payable only from
funds received by the City pursuant to said Denton
Development Code,
F. There shall be A maximum of twenty (20) years as the
period of eligibility wherein the original installer
of the main may request reimbursement of pro rata
payments under this Agreement. The period of
eligibility shall begin as the data of final
inspection and acceptance of the extension by the City.
0. AIA pro rata tees Incurred under the provisions of the
Denton Devulopment Code shall be paid directly to the
City and the City ahail transfer amounts due to owner
within thirty (30) days of receipt.
II.
That for and in consideration of the Agreements to be
performed by the City as aforesaid, Owner hereby transfers to the
City all of its rights, title and interest in and to the roam
extension described above, and any and all easements and right of
way ayreements secured by them for the purpose of locating said main
extensions.
WITNESSETH the hands of the Parties hereto on the day and
year first above written.
JOHN PASS INVESTMENTS (Owner(
• BY
CITY OF DENTON, TEXAS
I
RICHARD O. STEWART, MAYOR
ATTESTt
CHARLOTTE ALLEN, CITY SECRETARY
CITY OP DENTON, TEXAS
APPROVED AS TO LEGAL FORM:
ROBERT 8. HUNTER
ASSISTANT CITY ATTORNEY
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July 2AM, 1984
CITY COUNCIL AGENDA ITEM
SUBJECTS
Consider Agreement for Water Pro Rata Participation for
Hickory Creek Limited and the City o enton to Serve a 61
Acre Mobile Home Park on South Teasley Lane.
SUMMARY:
The Holigan Development Inc., has been given approval for a
mobile home park with 380 trailer units on South Teasley
Lane adjacent to old Alton Church on FM 2181 which is
Teasley Lane extension. (see Exhibit II). The Holigan
Development Inc., was given approval for water and sanitary
service from the City of Denton for this development on
December 14, 1983.
Construction of the 8" waterline is almost complete and
will consist of 11,978' at an offsite cost of $196,831,
The sewerline is in the process of being completed;
however, costs have not been obtained from Holigan
Development Inc. Therefore, this pro rata participation
agreement is only for the 8" waterline at this time.
The attached agreement will return up to $196,831 to the
Holigan Development Inc., over a period ,of 20 years for any
offsite property owners tying on to this waterline. The
formula for reimbursement will be an stated in Code of
Ordinances 1183-70.
FISCAL SUMMARY;
All installations have been at the Developer's expense.
ACTION REQUIRED:
City Council approval or disapproval of subject request for {
water pro rata participation agreement between Hickory
Creek Limited and the City of Denton.
30480:26
RRCOMMENDATIONt
The Public Utilities Hoard, at their meeting of July 2,
1984 recommended that the council approval of the Holt an
Development Inc,, request for pro rata partioipation
agreement on the 8" waterline which serves their
development$
Res ectfully
R, K. Nelson
Director of Utilities
EXHIBIT I Letter of request dated 11/21/R3
II Location map
III Construction Contract between Holigan Dev, Inc.
as Contractor and Hickory Creek Limited as Owner
IV Pro rata participation agreement between Hickory Creek
Limited as Owner and the City of Denton
V Minutes PUB Meeting of 7/2/84
3U48Ut27
M MIT T
M4sACKWELL & ASSOCIA ES, INC,
n4inhrin j 0 Survgylns • Plan*$
November 21, 1983 Ref, No. 101-007-201
Mr, David Ham
Assistant Director
City of Denton
Municipal Building
Denton, TX 76201
Re: 61 Acre Mobile Home Development, FM 2181
Dear Mr. Ham;
Blackwell a Associates, Inc., designated as the consulting engineers for
our client, is submitting a formal request to the Utility Department for
extension of utility service to a 61 acre site along F.M. 2181. The land
would be developed as a private mobile home park with approximately 380
units, We are designing the park based on three persons per unit, Average
water demand is estimated at 100 gpcd and daily sewage flow is estimated at
75 gpcd.
i
Enclosed is a preliminary street plan and map locating the property.
If you require any additional information, don't hesitate to call.
Sincerely yours,
BLACKWELL & ASSOCIAT S, INC.
R. C. Hill, P,E,
Project Director
RCH/lmm
Enclosure
•
E9QnIT IA
n Developmsrit Inc,
June 19, 1984
Mr. C, David Ham
Assistant Director of Utilities
Water/Waste Water Divisions
City of Denton
Denton, TX 76201
Dear Mr. Harm
We have completed a water line from the Hickory Creek Mobile Home Park
along Highway nil 2181 to the point of hook-up with the City of Denton's
water system at Ryan Road,
As you will see from the attached contract, 12,990 feet off pipe were
placed at a total cost of $220,564.00, Of this total, 1,012 feet of
• pipe were placed in the easement in front of Hickory Creek Park at a cost
of $23,733.00, Therefore, we are submitting the attached Agreement for
reimbursement of our cost in the sum of $196,831.00,
Attached also is a copy of the contract for the construction of the watF,r
line with supporting documents.
If further information is requested, please let us know,
Yours truly,
HOLICAN DEVELOPMENT, INC.
ohn W. Anderson
Vice President
mks
Enclosures
2720 Stemmons Fwy,, Ste 203 9 South Tower Dallas, % 75207 •414-631-4931
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\ *I, Topography from aerial photographs by photogrammetdc methods
Aerial photographs taken 1957 Field check 19W
Aolycomc projection 1927 North American datum 1004, - 142 MILS
10,000-foot grid based on Texas coordinate system, 9 NITS
north central tone
OONStRVCTION CONTIL'G~,
l'HE STATE Or TEXAS 1
COVSTY OV DALLAS X
This agreement is made it 2720 Stemmons Freeway, Suite 203. South Tower,
City of Dallas, County of Dallas, State of Texas. between Harold Holigan,
hareinaftor called "Owner" and Holigan Development, lno „ hars(nafter called
"Contractor" as follows$
T,
DeseVivtion of Work
The Contractor shall perform the following described work. The con-
struction of a water line of 8-inch polyvinyl chloride (PVC) water pipe meeting
AWWA stadards C900 and having a classification of Claw 200 (DR14). The water
line shall extend along the right of way east along Highway 2181 from the
intersection of that Highway and Ryan Road to the mobile home park under con-
struction by the owner, a distance of approximately 11,000 feet.
The water line shall be constructed with a minimum cover of four feet.
All materials and construction methods pertaia,ing to this water line
shall conform to the standard specifications for puolic works constructions
prepared by the North Cantral Taxas Council of Governments unless noted other-
wise.
U.
Agreed Payment to Contractor
owner agroas to pay Contractor for the work described. The total payment
of the contract gum is as followsi
(a) $12.50 per linear foot of 8-inch polyvinyl chloride (PVC) water
pipes
(b) All other supplies and materials as detailed on the attached
statement of summary of costa,
The contract sum is Two Hundred twenty 'thousand and Five Hundred and
Sixty-Pour and No/100 Dollars 220,564,00).
1Y WiTWtSS WH11UM the P4rt4es have mede and exeauted this Contrast on the
14th day of June, 1984,
old Haliaan ali n Devsloment (no.
CONTRA A
y~ aro olig4n Bye john W, Anderon '
Vice President
Business Addressi Business Addreeai
2720 Stermons Freeway, Suite %03 2720 Stemauns Freeway, Suite 203
South Tower Dallas, T% 13201 South 'Tower 041142, TS 73207
1
H04:"N DI MOPWT, INC,
S Y 01~ COSTS
uant t o t
$-Loch PVC pipe 12,990 feet 4 162,375
Concrete $ncaseaents 47$ fat 33162$
$-inch Ductile Irost Pipe 100 feet t,240
4-inch valve 2 $00
6-inah valve 7 11925
8-iaoh valve i3 4,875
x 6" T 4 392
$-inch T 2 15A
$-inch plug 4 200
Fire Hydrant 6 4,740
Reduction Valva 1 70000
22• Bond 1 84
90• Band 1 90
$ore under Highway 80 feet ;1,200
Torsi $ 220,364
WATERLINE AOREEMEN~
THE STATE OF TEXAS 5
KNOW ALL MEN BY THESE PRESENTSi
COUNTY OF DENTON i
THAT THIS AGREEMENT is made this 14th day of June, 1984, bt
and betwuen City of Denton, a Municipal Corporation of tnt
county of Denton and the State of Texas, hereinafter referred t.
as "City" and Harold Holigan, an Individual, hereinafter
referred to as "Owner
WITNESSETH:
WHEREAS, Owner has installed a waterline from the City o:
Denton's existing line 11,978 feet to Hickory Creek Mobile Hcmt
Park on the north side of FM 2181 State Highwayl and
WHEREAS, in order to serve Hickory Creek Mobile Home Par<
with water services, "Owner" was required to pay the coat v@
11,978 test of waterline located within the city extra-
territorial limits of Denton and has extended such water main as
described cove pursuant to the provisions in effect on the date
of this Agreement of Denton Development Code, Appendix A, to thi
Code of Ordinances of the City of Denton, Texas, as heretofur~r
amended) and
WHEREAS, the Owner desires to receive reimbursement for such
cost under the provisions of said Denton Development Code of th4
City of Denton, Texas,
11014 THEREFORE, in consideration of the premises and tni
mutual donvenants and agreements hereinafter provided, tn1
parties herato agree as follows:
1.
That for and in consideration of the construction of suca
water main extension for tha oenefit of owner and the City, the
City agrees to reimburse Owner up to his cost of such mai:i
extension the sum of $195,831.00 under the provisions in effect
on the date of this Agreement of the Denton Development Lode of
the City of Denton, Texas, as heretofore amended with tae
following limitations:
A. After the expiration of twenty (20) years from thi>
date of the Completion of the water main extension, which wii:
be completed July 1, 1984, no further reimbursement shall ae
made to owner,
WATERLINE AGREEMENT/HAROLD HOLIGAN - PAGE ONE
es, The reimbursement snail nut apply to main oxtenaiona
oonotruotod by the City of Denton or under its oiveottons from
any mein aonstruotion under the terms of this Agreement,
C. Reimbursement payments :hall us mado to Owner or Wit r
assigns if written, and to no other persona(s),
0, The relmbureement aforesaid shall be payable only from
funds received by the City pursuant to said Denton Development
Qode,
E, There shall be a maximum of twenty (20) years as r,,ho
period of eligibility wherein the original installer of the main
may request reimbursement of pro-rata payments under this
Agreement, The period of eligibility shall begin as the date of
final inspection and acceptance of the extension by the City,
F, All pro-rata fees incurred under the provisions of the
Denton Development Code shall be paid directly to the City and
the City shall transfer amounts due to Owner within thirty ( 30)
days of receipt,
That for and in consideration of the Agreements to be
partormed oy the City as aforesaid, Owner hereby transfers to
the City all of its rights, title and interest in and to the
main extension descr ood above, and any and all easements and
right of way agreements secured ny them for the purpose oe
locating said main extensions,
. 14ITNESSETH the hands of the Parties hereto on the day and
year first above written,
HAROLD HOLIGAN
BY
Harold Ho igan
2720 Stemmons Freeway
Suite 203 South tower
Dallas, TX 75207
CITY OF DEIITON, TEXAS
BY:
RICHARD 0, STEPART, MAYOR
ATTEST:
CHARLOTTE ALL"e N, CITY SECRETARY
CITY OF DENTON, TEXAS
APPROVED AS TO LEGAL FORM:
ROBERT B. HUNTER
ASSISTAN' CITY ATTORNEY
•
WATERLINE AGREEMENT/HAROLD NOLIGAN - PAGE Two
r
b) CONSIDER AGREEMENT -FOR WATER PRO RATA PARTICIPATION
FOR HICKORY CREEK 'LIMITED AND THE CITY OF DENTON TO
SERVE A 61 ACRE MOBILE HOME PARK ON SOUTH TEASLEY LANE,
c) CONSIDER FINAL PAYMENT TO DICKERSON CONSTRUCTION
COMPANY FOR RANCH ESTATES SEWER LINE PROJECT-Bid
119183, PO 1158171.
d) CONSIDER FINAL PAYMENT TO D/FW CONSTRUCTION COMPANY ON
PAISLEY STREET WATER LINE PROJECT-BID 119250, PURCHASE
ORDER 1162551.
e) CONSIDER RESOLU'ION ACCEPTING THE FEDERAL ENERGY
REGULATORY COMMISSION ORDER ISSUING DENTON A LICENSE
FOR THE LEWISVILLE HYDROELECTRIC PROJECT,
f) CONSIDER ABANDONMENT OF A UTILITY EASEMENT ON LYNHURST
TO CHARLES L AND ELEANOR ROEDEMA,
g) CONSIDER ABANDONMENT OF A UTILITY EASEMENT ON SANTA
MONICA TO CARL L. COIL, JR. AND BONNIE COIL,
h) CONSIDER ABANDONMENT OF A UTILITY EASEMENT ON SANTA
MONICA TO CLOVIS C. AND MARILYN E, MORRISON.
After withdrawing Item E from the Consent Agenda, Leonard
Horrin made a motion to approve and recommend to Council
all of the items on the Consent Agenda, second by Nancy
Boyd, all ayes, no nayes, motion carried.
6. Item 4E: CONSIDER RESOLUTION ACCEPTING THE FEDERAL ENERGY
REGULATOR) OlsSfON RD 1880ING D N A LICOTEF-frGR
E LtWISVILLE HYDROELECTRIC PROJECT: ter discussion,
t e oar ha a motion by Mr, eonard Herring, second by
Nancy Boyd, to accept the license and recommend acceptance
to the City Council. All ayes, no naves, motion carried.
7. Item 5: RECEIVE REPORT ON UTILITY DEPARTMENT OPEN HOUSE
HELD ON SATURDAY JUNE 23, : r.Bo Nelson repor-FE-9Z
that, a t ougi there was some disappointment with the
turnout, the Staff generally felt extremely good about the
way our people had handled their operations and had set up
and worked very hard and very diligently tr clean up and to
line up a very good program. No action was taken.
8. Item 116 CONSIDER APPROVAL OF FINAL DRAFT OF 1984-85
UTILITY DEPAR MEN 0 ERA B1b~ET: Staf J'recommen e no
action at the present time, to reviewed with the Board
the current status, some reduction of projected costs due
to changes such as increased water usage, and increased
electrical sales above those anticipated, No action was
recommended nor was any taken.
PUB MINUTES 7/2/en
3055U:3
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S
July 24, 1984
CITY COUNCIL AGENDA ITEM
SUBJECT:
Discussion of Setting a Date for a Utility Revenue Bond
Election.
SUMMARY;
The Public Utilities Board has recommended a $26 million
utility revenue bond package to fund utility projects over
the next five years. The project categories are listed on
Exhibit I. According to the City Charter, any bond sale
over $1,000,000 requires a non-binding vote of the citizens
of Denton. State law requires that an ordinance calling
such election be passed at least thirty (30) days prior to
the election. Funds will be required by mid to late f.cll
to finance several critically needed projects.
Bond proceeds required are $7 000,000 for 1985, $6,500,000
for 1986, $3,500,000 for 1997, $4,000,000 for 1988 and
$5,000,000 for 1989. Financial projections indicate that
sufficient debt coverage ratios will exist to enable such
annual bond sales. Debt service on a per KWH, a per 1000
gallon water and a per month sewer bill remain fairly
constant throughout the five year period after an initial
increase in debt service per 1000 gallons of water in 1985.
ACTION REQUIRED;
Discuss and give Staff direction on date and location of a
utility revenue bond election.
Res ectfully,
Chris l~artung
City Manager
EXHIBIT I Project Categories
3066U;4
ExHIaIx I
UTILITY REVENUE BOND PROJECT CATEGORIES
1. Lewisville Hydroelectric $3,800,000
2. Power Plant Improvements $1,0000000
3. Street Light Improvements $500,000
4. Distribution System Improvements $1,900,000
5. Substations/Metering $5,9001000
6. Service Center Additions $400,000
7. Water Treatment Plant &
Pumping Improvements $5,000,000
8. Water Distribution System
Improvements $4,000,000
9. Sewer Collection System Improvements $2,000,000
10. Wastewater Treatment Plant and
Municipal Laboratory Improvements $1$500,000
i
TOTAL $260000,000
I
I
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I
CITY OF DENrON, TEXAS
OFFICE OF THE CITY ATTORNEY
MEMORANDUM
C.J. Taylor, Jr., City Attorney
Joe D. ,Norris, Assistant City Attorney
Robert B. Hunter, Assistant City Attorney
DATE: July 19, 1984
TO: Mayor and Members of the City council
G. Chris Hartung, City Manager
FROM: Robert B. }hinter, Assistant City Attorney
suBJECT: Preliminary Plat of Morse Addition
This office has been asked for an opinion whether the owner o,r
developer of the above-referenced Addition can now be required to
cul-de-sac the end of Morse Street or open another street off of
horse Street and place a cul-de-sac at the south end of the track
adjacent to the existing dead end of Scott Drive, There was
concern that additional traffic flow on Scott Drive caused by the
proposed addition could increase the City's exposure to liability
should an accident occur on or near the existing short curve on
Scott Drive.. I understand the plat was approved by the Planning
and Zoning Commission on June 12, 1984.
Article 974a, Section 3, V.T.C.S. governing the platting and
recording of subdivisions or aaditions, provides in relevant part:
"Any person 6esiring to have a plan, plat or replat approved
as herein provided, shall apply therefor to and file a copy
with the Commission, if there be onc, or with the governing
body if there is no Commission, 1lhe Commission, or governing
body, as the case may be, shall act upon same within thirty
(30) days From the filing date, If said plat be not dis-
approvea within thirty (30) days from said filing date, it
small be deemed to have been approved L)v the Commission or the
governing body, if there is no Commission. if a city witi~j a
Commission has required that approval be given } the
governing body, then the governing body shall act upon the
same within thirty (30) days after the approval L) \1 the
, If
Commission, of after the approval G}' reason of nonaCtiOn
said plat be not disapproved by the governing body within said
thirty (30) days, it shall be deemed to have been approved by
the governing body,"
Memo to Mayor/city ;ouncil Members
G. Chris Hartung
Preliminary Plat of Morse Addition
Page 2
The Denton Development Guide requires theft preliminary pla.s,
after review by the Planning and Zoning Commission, be submitte
to the City Council for final action.
Fused upon the foregoing, because more than thirty (30 ) da; s
:,ave elapsed without final action on the above-referenced plat, it
is deemed approved by state statute.
if the existing curve on Scott r)rive is properly signed ;.n
accordance with the Texas Manual on Uniform Traffic Contr
Devices adopted by Article III (Sections 29, 30 and 31) of Article
6701d, t).T.C.S., then the risk of exposure to liability will ze
minimized.
ROBERT B. HUNTER
RBH;ab
D bpi -
CITYot DENTON,TEXAS MUNICIPAL BUILDING ! DENTON, TEXAS 76201 TELEPHONE (617) 566-8200
Office of the City Afana4er
t• f E P 1 O R A N D U P 9
DATE,: July 18, 1984
T0; G. Chris Hartung, City Manager
FROM: Pick Svehla, Assistant City Manager
SUBJECT: Scott Street Addition
We have checked with the attorney's office concerning
Councilman Chew's questions on speed limits and road alignment
in the Scott addition. Bob Hunter indicated that if advance
warnings and appro.,iriate speed limits were posted, no legal
problems would exist for the city.
We have calculated the safe speed for negotiar.ion of the curve
in the existing Willowcreek subdivision. If the connection on
Scott Street was made between the h'illowcreek subdivision and
(-he Morse Street subdivision, then we would recommend e, speed
limit of 15 miles per hour. This speed limit is based on
normally accepted practices for speed design in curves and it
assumes that normal conditions exist for such things as
friction on the road surface, etc.
If you or the council have further questions, we'll be at the
meeting to discuss them.
K ck`.veh a, Assistant City tanager
c
1875M
wry of DEAMON,TEXAS MUNICIPAL BUILDING / DENTON, TEXAS 16101 TELEPHONE (511 566•S200
Office of ehe Cit%,,4fanager
M E M O R A N D U M
TO: Mayor and Members of the City Council
FROM: G. Chris Hartung, City Manager
DATE: Jul), 19, 1984
SUBJECT: Reimbursement for Purchase of Fire Truck Called
"Old 14"
Attached for your information are memoranda from the Assistant
City Attorney and the Fire Chief concerning the request fiat
the City reimburse the Denton County Historical Society for the
cost of purchasing the old hook and ladder truck owned by the
City of Denton. Based upon the City Attorney's opinion, it
appears that the only way that the City Council can transfer
funds to the Historical Society at this point is through an
outright purchase of the fire truck, I would ask thnt you
review the memorandum from Jack Gentry concerning problems
associated with the previous decision not to sell "Old 14,"
The Cite is still in the position of not having adequate
storage facility for the piece of equipment, being; unable to
properly provide for ongoing maintenance for this fire truck,
and of really having no use for this piece of equipment, if
the City Council is desirous of reimbursing the Historical
Society for these funds through the re-purchase of this piece
of equipment, we would recommend that it only be done with the
understanding that the Historical Society would ma:.ntain
possession of the equipment and would be responsible fo•. its
maintenance and `storage on a permanent basis.
41L~ FCC/.:
JQ v~-
G Chr`is`flarrung
City Manager
lj
1'431C
Atrachments
10
L`.. CITY OF DENTON, TEXAS
OFFICE OF TNS CITY ATT'ORNE'Y
MEMORANDUM
C.J. Taylor, h,, City Attorney
100 D. ,4lorri4, Assin=t City Artornrv
Robert B. Hunter, A.utzta nt City Attornay
DATE: duly 19, 1984
TO: Mayor and Members of the city Council
G. Chris Hartung, City Manager
Fi?ON Robert B. Hunter, Assistant City Attorney
SUBJECT: Request for reimbursement by City to Denton Count;,-
Historical Society for cost of Fire Department hook
and ladder truck, "Old 14".
4'hiz, office has been asked for an opinion as to whether e
City of Denton may legally reimburse the Denton County Hister.:al
Society for the cost in purcnasinc the fire department hoc•: and
ladder truck known as "Old 14". 1+nile we see no legal prc:le^'s
with the purchase of the vehicle with title ueing transferrez to
the City, an outright donation or gift to the society cf :I)e
purc;nase price of "Old 14" could create some legal pr.oble::S or
the City due to the following:
Article 3, y 51 of the Texas Constitution provides:
"The Legislature shall have no power to make any gra:, or
authorize the making of any grant of public moneys tc any
individual, association of individuals, municipal or her
corporations whatsoever; provided, however, the Leris:at re
may grant aid to indigent and aisaoled confederate so<-`iErs
and sailors under such regulations and limitations as be
aeemed r,y t:ie Legislature as expedient, and to their tiir.o:s in
indigent- circumstances under such regulations and liroita:.c)ns
as may be deemed by the Legislature as expedient; prc,idea
that the provisions of this s,!Ctlon Snall not - constri: ,-4 50
as to prevent the grant of aic in cases of public calar;it:."
Memo to Mayor/Members of the City Council
G. Chris Hartung
Cost of "Old 14"
Page 2
Article- 3, § 52 (a) also provides:
"Except as otl)) rwise provided by this section, the Legislature
shu11 have no power to authorize any courty, ci6y, town or
other political corporation or subdivision of the State to
lend its credit or to grant public money or thing of value in
a i a of, or to any individual, association or corporation
whatsoever, or to become a stockholder in such corporation,
association or company."
The courts, in construing the above provisions, have help a
city council did not have the power to transfer money from its
general fund to an independent school district, whether by way of
advancement or gift. City tf E1 Paso V, Carroll, 108 S.W. 2d 251
(Tex. Civ.App.--El Paso 19371 -Fir. Ref.), nor can a city donate its
funds to anotner independent municipal corporation,
San Antonio
Independent School District v. Board cf Trustees of the San
Antonio Electric 5 Gay System, 204 S.W. 2d 22 (Tex. Civ. App,--
San Antonio 1947, writ ref., n.r.e.).
Based upon the foregoing, it is the opiri::on of this office
that reimbursement to the Lenton County Historical Society for
"Old 14" would constitute an impermissible donation of public
funds. kothing in this opinion would prevFn t t:he Council,
however., from purchasint; the truck should it dc,3ire to do so.
ROBERT B. HUNTER
it t3 ti ; c,p
ME 110 RAN DUii
Date: July 18, 1984
To: Chris Hartung, City Manater
From: Jack rentrv, Eire Chief
Subject: Old, Lab it,r Truck V14 ,
I understand the Council elected to buy bacl: or keep
the old 1935 ladder truck, I would lil-,e r.o give you
a brief history on this fire truck,
In 197,1, the City placed an order for a new vehicle
to replace the old ladder truck, At that tire we
decided to pull the old truck out of service because
it was riot safe to use and parts were not available
anymore, The new truel, was delivered in 1974 and at
that tine, we did not have a place tu '-,mouse the old
truci, in a fire station.
A group of citizens headed by John Shrader anproa-ched
me wanting; the City to keen the old truer, for ser,ti-
mental reasons or whatever and they agreed to pro~,ide
a pla°F. to house it (43 feet long), The Council \,oted
to keer the truck also, not k•,+owing that we had no
pia;., to house it,
John Shrader made arrangements to keep it in a building
at the fair grounds. This meant we had to move it
in and out every few weeks. We finally wound up pulling
it to the service center and housed it in the old C,D.
shed, It was a vain in the neck taking care of it
and trying to keep it running, and for what reason I
don't know because ve never used it for anything,
01
In 1974, the State Fire Museum opened in grand Prairie,
Texas, and everyone thought it would be a good idea
to place it in the nuseur+, which we did, In :larch of
this year, the museum asked Denton and several other
towns to come get our vehicles so that they could bring.
other antique fire trucks in,
I r
I am not opposed to the City or somebody keeping, the
truck, however, I would prefer that sorneone else house
and maintain the vehicle since we have no place in any
of the fire stations to keep it. This truck would not
last six months parked outside because it is all wood
except for the chassis.
y
c/rYof DrNroN, TEXAS MUNlCIPAI 8UILDING i DENTON, TEXAS 76201 % TELEPHONE (817) $66.8200
Office of the City Manager
M E M 0 R A N D U M
T0; Mayor and Members of the City Council
FROM, G.,Chris Hartung, City Manager
DATE: July 16, 1984
SUBJECT; Employment of Con s-~ltant to Assist the City
Council in Evaluating the Situation With Flow
Hospital
Attached are proposals from three firms who have been contacted
about assisting the City in evaluating the present situation at
Flow Hospital, The three firms area ar tine Andersen & Esc-ace Group.
Medical Consultant Associates, Inc., dic of the In ree firms
then three ,hasp Itathink you
6iscussions has. experience
field there are slightl;, different
can see from the proposals,
approaches taken which result
u in varying lificat.ionns,f~I thi kath.e City
qua
reviewing the proposals and
Council should keep in mind that upon selection of the
a within Lthe tranget`wican th 11whichatthE f Citxn~Council feels
are e ~
comfP~-table,
If tyisy' rolenvisis visettheohospitaluin thedifuture,nthenuI
the City the
would recommend the employment of someone with expertits}ee iw~.nole
hospital field. As we have discussed previously significant
medical industry ruin egandgthe potential impact of tnose
changes at the present
changes on all hGSpitals is projected to be very dramatic,
would be happy to dA!scuss this matter with you Tuesday night
and provide any additional information that you might require,
G, Chris }}artung
City Manager
lj
1430C
ARTHUR A~,'DERSEN & CO,
SUITE 2200
i20iELN STHLET
I)ALLI.S. TEXAS 75'270
1214) 741.2:61
July 9, 1994
Mr. Chris Hartung,
City ?tanager
Cit'~ of Denton
215 Ease McKinney
Denton, Texas 76241.
Dear Mr, Hartung:
We are pleased to present this proposal to conduct a market
Aurvey for Flow Memorial Hospital. As you requested, our proposal is
brief. Additional information can be provided upon request,
Our Understanding
Oi. SUYVe. 1' Obj8CL1Ve5
You desire to obtain an unbiased survey, of physicians within
the local communit\' for the hospital. Some of the specific questions
to be answered by the survey are:
Whst are the general strengths and weaknesses of Flow Memorial.
Hospital as perceived by the physicians in the community?
Specifically, how is the hospital viewed in terms of
Facilities?
Personnel?
Medical Staff?
To what extent does the community understand the scopE, of
services yrovided by the Hospital?
A~oact~ to the Survey
The specific approach to the ..,al-ket survey would be tailored
to insure it met your objective'. Cencrallp speaIKing, the r:.,ior wort,
tasks are as follows:
ARTHUR ANAERsEN R Co.
Mr. Chris Hartung -2- July 9, 1984
° le sign the Survey Instrument - We will discuss the specific
topics and information to be gained•by the questionnaire
with Hospital administration and will draft a proposed
questionnaire. It will then be discussed with the Hospital
Board and the City Council, if you so desire, for their
approval,
° Select; the Target Group - We will identify all physicians
practicing within the City of Denton as the target group
as you instructed,
° Distribute and Receive the Survev Instrument - The questionnaire
will then be mailed to recipients, Responses will be
controlled until analysis begins,
° Prepare Customized Microcompvter Software and Tabulate Responses -
To assist in the tabulation of the results of the survey,
we will develop programs and utilize a microcomputer,
This will be useful in sorting and summarizing responses
to facilitate your review and analysis. Interpretations
of data will be limited to conclusions that can be clearl%
drawn from survey results,
` Present Findings - Once survey results are collected and
tabulated, they will be presented to Xospital administration,
the Hospital. Board, the City Council or any other group
you deem appropriate.
Products of the Sur,)ey
We will prepare a final report that summarizes the survey findings
and presents them in an easy to understand format. We will pictorial)}'
present as much information as possible and will not prepare lengthy
navr„tive data.
Staffing, Fees and
Related Scone Considerations
We will utilize personnel from the healthcare consulting group
in our Dallas/Fort Worth office. We have assumed that you could provide
one staffperson to assist .,ith distribution and collection of questionnaires,
The scope of this project is dependeiit upon ~ number of factors:
c
The number of euestionnaires sent and completed,
The specific information you desire the survey to proyidc,
ARTiiuR ANDERSEN Co.
Mr. Chris Hartung -3- July 9, 1984
o Questionnaire length,
° %'he number of presentations of survey results.
The extent of these factors cannot be completely understood
until the project is begun. However, we estimate that our professional
fees would be between $5,000 - $7,000. Although difficult to determine
at this point, we would plan to complete the survey in approximately
4 - 6 weeks.
Healthcare Consulting
You asked us to respond to you regarding consulting services
we could perform for you on an as requested basis. We perform a wide
variety of business consulting services to our healthcare clients includn:_
strategic lusiness planning, financial projections, rate surveys, produc:iyity
studies, and cash management studies. Regarding the new Medicare Prospec::ve
Payment System, healthcare consultants in our Dallas/Fort Worth office
have made over 30 presentations explaining its impact and management
strategies to deal with it. Attached to this letter is a list of references
which you may wish to contact regarding our healthcare consulting services.
Fees for these services would be based on our regular per dies
rates. We would arrange these services With you as requested and provide
you with an estimate of our fees before the work is performed,
Summary
We are eager to provide servic,as to you. We believe you shonif:
select Arthur Andersen h Co, because we can meet your needs
° You will receive services from professional personnel who
are experienced in all phases of Strategic Planning, of
which this market survey is a part.
° You will receive services frog, the largest healthcare audit
and consulting firm in the region. Our healthcare consul-ants
have a comprehensive and current understanding of the
healthcare environment.
" You will benefit from our understanding of the government
and related operations of the City of Denton and Benton
County, as the auditors for both organizations,
ARTHUR ANDERSEN fl CO•
11r, Chris Hartung -4- July 4, 1964
We look forward to working with you in conducting this important
survey. If you have questi)ns or would like to discuss any aspect of
this proposal, please call 'ark Bronson or Tim Weis at (214) 741-`5300,
Very truly yours,
ARTHUR ANDERSEN & CO.
EXHIBIT I
FLOW MEMORIAL HOSPITAL
HEALTHCARE REFERENCES
The following are several references of clients in the healthcare
industry with whom we have consulted in various areas We encourage
you to contact each and ask them why they have retained us as their consultants,
We Ail be pleased to furnish additional reference: upon your request,
Baylor Health Care iystem Boone Powell, Jr,, President
(214) 820-2731 Jack Hess, Vice President of
Finance
Irving Community Hospital Morris Parrish, Administrator
(214) 579-8101 Richard torance, Assistant
Administrator - Finance
Midland County Hospital District Rav Branson, President
(915)s85-1533 Ron Peterson, Vice President
of Finance
° Scott & White Memorial Hospital Joe Dickson, Administrator
(817) 774-2546 William Entzminger, Assistant
Administrator - Fiscal
Services
i
St. John's Hospital Mel Camp, Administrator
(915) 655-3181 Richard Boyd, Assistant
Administrator - Business
Services
1 .
aim
MEDICAL CONSULTANT ASSOCIATES, INC,
14180 Dallas Parkway, $ 1e 400
Oailss, Texas 76240 p I
(214) 788.1962 I ? '
~ ~ 61984 ~ ;
~__.._t
July 3, 1984
Honorable Chris Hartung
City DIanager, City of Denton
215 East AIcKigney Street
Denton, Texas 76201
Dear Chris;
This letter is to formally ,propose two projects for
the City; A brief revie~,., of operations at Flow Ilemorial
Hospital and a more comprehensive opinion survey and needs
analvsis targeted at the physician staff and potential
physician staff at the Hospital.
Durf.ng the past year, the Hospital has experienced
a sever'd cash shortfall, due primarily to an unfavol-able
reconciliation %oith Medicare over the Hospital's cost
reimbursement. It is perceived that the city needs an
indeoendant analysis of this s!~ .`al1 to assure that
there are no fundamental. ongoing operational problems
at the Hospital. In addition, this year %Iedicare has
converted to a prospective payment system of reimbursement
which our experipnce has shown to be potentially devastat`.; l
to Hospital cash flow. It is perceived that the city needs
certain assurances that the Fospital 'is properly couched
to survive this new reimbursement method, The proposed
analysis will address these two areas, specifically, it
is estimated that the project will require - 3 mar,
days onsite and approximately 2 days off-site. our billinc
rate is Seventy-rive Dollars (575,00) per hour for
consultation with travel time billed at half-time, '_he
total cost of the analysis should be less than 53,000,00.
.
Honorable Chris Hartung
July 3, 1984
Page Two
.he proposed opinion survey would serve the purpose
of objectively defining the needs in terms of capital
improvements and staffing necessary to encourage community
physicians to utilize Flow Memorial to it- capacity,
Additionally, the results of the s!arvey will provide the
Council with viable alternatives as to its direction in
planning for the future of the Yosp+.taI, Finally, the
survey should serve as a positive statement of the City's
ongoing interest in the Hospital's future. ? would
propose to conduct the survey and follow-up, personally,
and I would estimate that the entire project would require
Picht to ten %Npeeks to complete. The total cost to the
City should not exceed e'en Thousanc Dollars (S10,000.00).
Chris, I feel that both of these projects mould be
most beneficial to you, the Council, and ultimately to
the Hospital. We look forward to serving the City and
I will be available if any of the points in this proposal
need further clarification.
Yours very truly/,
Stephen G. Clayton
President
SC;C ;cat
STATEMENT OF
CORPORATE
QUALIFICAT ONS
MEDICAL CONSULTANT ASSOCIATES
° l I takes nearly as much a b i l i t y to know how to profit by good advice as to know
how to ac' for oneself."
Francois de la Rocnefocauld - French Epigrammatist 1613.1680
"They that will not be counseied cannot be helped. It you do not hear reason,
she wit. rap you on the knuckles."
Benjamin Franklin - American Philosopher and Statesman - 1706.1790
"He gains wisdom in a happy way, who gains it by another's e;;perience."
Titus Maccius Plautus - Roman Dramatist - 254-184 B.C.
Medical Consultant Associates was formed In 1M by a group of THE FIRM
principals well experienced In the management consulting field. The
objective of the firm was, and remains, the provision of management
consulting services to health care related organizations,
The firm 'is owned by its employees and has no ties to other
organizations, thereby fostering complete objectivity.
The Company is dedicated to the health care industry and performs
services in every part of the country.
Each client is assigned to a partner who is responsible for the overall
project, as well as other consultants who are retained, if necessary, for
the assignment.
As an organization, we are committed to pragmatic, results-oriented
solutions. Our staff is sensitive to the singularity of each client and
recommendations must fall within the capabilities of the client for
implementation, Analysis and subsequent recommendations which
cannot be implemented are a sterile exercise in report pr:;oaration, We
stress the practical and flexible application of sound management
practices, Project continuity is nurtured by participation in the
implementation as well as the planning phase.
u...1orr
Tne health care industry is a dynar tic field. Now, and in the foreseeable PHILOSOPHY
future, there will be an atmosphere of unrest and high impact change. This environment often pulis an organization in several directions at
once.
The industry must constantly implement nev,, ways to achieve desired
results and sometimes action must be based on sketchy and incomplete
knowledge,
For this reason, our staff has been chosen for line experience and
creativity as well as consulting expertise. Our recommendations must
be able to work in the real world. The members of our firrn are
accustomed to functioning as a team and have a wide range of training
and experience in the functional relationships of health care
organizations,
Medical Consultant Assor, ates offers support and continuity a;> the
project moves through these phases, which are tailored to the indivieual
client;
• Data Gathering
• Analysis
• Recom'nendation
• Implementation
• Maintenance
The members of our staff are active in industry organizations and
participate in professional and industry programs and meetings. The
needs of each client receive the personal attention of a principal in trey
firm.
Most client organizations find that management consulting services USE OF
offer several advantages; CONSULTANTS
• Objectivity • Impartial and fresh viewpoint, free of
personal interest, internal loyalties, organizational
tradition or preconception.
• Analytical Skills - Objective analysis of the situation
resulting in the isolation of the real problem(s) and its
underlying causes.
• Broad Experience - While no two organizations are
exactly alike, few situations are entirely without
precedent. Our staff has learned what to anticipate,
which action to take,, reactions to expect and what
ingredients are necessary for success,
• Concentrated Attention - The external consultant is
free from distracting day-to-day responsibilities. The
client organization may neglect situations because of
insufficient time, The consultant'4-N expertise may only
be needed for a short period to help in translating
recommendations into positive action without adding
to permanent overhead,
• Innovation - The consultant intr,)duces nev,, concepts
and helps point out new directions, He often acts as a
catalyst drawing out and articulating worthy ideas
wriich may have been lying dormant within the
organization.
Our staff nas been chosen for their abilities in innovation and teamwork STAFF
as well as competency and experience. Other prerequisites include,
• Theoreticai and practical background in cons,lting
• Personal commitment to management consulting as a career
• Familiarity with the lines of communication 0 the industry
• Experience in line management
• Technical expertise in ancillary fields
The academic disciplines represented by our associates are listed
below. V'hen coupled with perception ano t.'Derience these disciplines
constitute: a powerful tool in the resolution of complex and diverse
0)robiems.
• Organizational Management • Personnel fllanagement
• Information Services • Industrial Eneineerino
• Economics • Systems ACCOUr.t,ng
• Mathematics . Finance
• Psychology • Miarketing
• Auditing and Accounting • Data Processing
The staff of Medical Consultant Associates has completed over eighty E N r14~ E M E N 1
consulting engagements on behalf of our industry clients' This EXPERIENCE
experience has contributed to the `reservoir of knowledge` avallable for
~
other projects. The staff has also completed related engagements at
over 200 sites in thirty-seven states,
• Economic and financial analysis
• Organization development
• Evaluation of programs, policies and projects
• Definition of functions
• Development of economic and financial models
• Manpower planning/rerruitment
• Management and support services
• Systems/procedures/methods development
Management information systems, design-and evaluation
• Leadership development
• Management operations and organizational analysis
• Health care ad,ninistration
• Regulatory analysis
+ Nevi, ventures
• Staffing and facility utilization
• Management information systems vendor selection
• ?Management information systems-implementation
• Documentation support/retrieval
• Cost benefit analysis
• Personnel training
• Evaluation of competition
+ Performance appraisal
• Planning assistance
• Communications
• mpfementa:ion assistance
• Economic stablization
OmkW
All of the clients of FAedical Consultant Associates are in the healthcare
E T
industry %r'd fall into the following groupings. C ~ L ! I EAT
• Private Simple-Specialty Medical Groups
Flrivale Multi-Specialty hh~dical Groups
• Hospitals
• Hospital Yi~aragernent Companies
• iOedical Schools
• Computer Service Bureaus specializing in Health Care
• Ccn)puter f=irms offering Turnkey Systems in Health Care
• Tlard Party Carriers and Intermediaries
+ Public Agencies
• C`!her Consulting Firms.
In response to the Increasing demands of our client Industry, Medical SERVICE
Consultant Associates offers the following range of sophisticated Inter-related services, Our approach is results•orienled and cost-
AREAS
effective working with and through the client staff developing
proficiency, self reliance, qualitative and quantitative improvements,
f
• Program planning and evaluation
• Goal setting and priorities
• Management services
• Health care information systems
• Financial management '
• Technical assistance ;
Long range planning and forecasting i
• Organizational planning and development
• MUIti -institutional operations
• Marketing studies
• Ambulatory core administration
• Project feasibility studies
• Functional planning
• Operational and produc°ivity analysis
• Organizational structure
• Compensation programs
• Economic stabfization
• Leadership development
• Third-party relations
• Job evaluation
• Work measurement
• Supervisory and management development
• Professional scheduling
• Accounts receivable anblysis
• Staffing studies
• Wcrk flow analysis
Credit and collection
• Cost containment
• Fee analysis
• Reasonable charge analysis for Medicare profiles
• Management audit
Medical Consultant Associates will be pleased to furnish detailed SUMMARY
information regarding its services while working closely with clients to
tailor a specific approach to fit the client's needs.
,_Ipon inquiry a complete disclosure of personnel resources and areas of
particular expertise will be furrished to the prospective client.
Medical Consultant Associates will be happy to provide references v; no
can give you an account of our performance in client settings that are
similar '.o your own.
TO DISCUSS YOUR NEEDS WITH ONE OF OUR PARTNERS. WE MAY BE CONTACTED A' OUR
CORPOP;ATE HEADQUARTERS,
MEDICAL CONSULTANT ASSOCIATES
725 SOUTH CENTRAL EXPRESSWAY
SUITE A-12
RICHARDSON. TEXAS 5081
(214) 235.1355
BRANCH OFFICE
E545 FREDERICKSSURG TOAD. SUITE 2K
SAID' ANTONIO, TEXAS 8229
1512) 340.2228
1881
T"'. ; •K~M~ K 51984
THE PACE GROUP ~_1I1
r" ;l14841 Coll Road, Suile 300
;I~AC:f't CrNCE Dallas. Texas 7$248
(21a}A91.1a19
RAY H. PACE
President
July 3, 1984
i
Mr. G. Chris Hartung
City Manager
City of Denton
Municipal Building
Denton, Texas 76201
Dear Mr, Hartung r
It was a pleasure meeting with you yesterday and I'm glad we had a
chance to visit about the issues facing the City of Denton, As we
discussed, this letter will indicate an interest on the part of ':he
Pace Group in working with the City, outline our understanding of the
issues, suggpp!st an approach to address the issues and discuss the
appropriate timeframe and fees,
ISSUES: The City of Denton is facing a potential dilemma in that
Flow Memorial Hospital is partly awned by the City and the hospital
is experiencing unanticipated deficits, These deficits have been
fer the most part, borne by the County in the past but are new
being shifted to the City.
Other issues facing the City and the hospital include (1) low
occupancy at the hospital, (2) an increasing indigent care patit:nt
base, (3) competition from other pl-J,vate institutional provi6ers,
and (4) a significant dependency on 6ne group of physicians who are
affiliated with competing hospitals,
APPROACH: Based on the historical relationships between the City,
County and hospital, it's not likely that there is a "quick fix" to
the problems that exist, Constant pressure from third party payors
(Medicare, Medicai3 and health insurers) is impacting the hospital's
revenue, Labor costs and facility maintenance are affecting tine
hospital's expenses. Reimbursement for indigent c,.re is decreasing
while the amount of care is increasing,
The Pace Group is interested in working with the City Council and
staff to address the above issues, we would recommend that two of
our senior Consultants be made available to work with the City to
(1) initi:.lly identify specific issues and quantify the impact,
octh short term and long term, on the City, and (2) provide
r.eco,m.me:laations for the Council's consideration as to potential
salutioIs,
1
Mr, G, Chris Hartung
July 3, 1964
Page 2.
TIMU RAME AND FEES1 it is estimated that the initial assessment
discussed above could be made over a four week period (depending
on the availability of persons to be interviewed and necesar.y data
being available) with a final r?port being furnished within two
weeks of completing the assessment, The Pace Group fee would be
based on ;900 per day per consultant plus associated expenses, It
is estimated that the total expense to the City will not exceed
$39,400 for both professional fees snd expenses. In the event the
assessment can be completed in less time, our fee will be reduced
accordingly.
During my visit with you yesterday, T left with you information
concerning our firm, if additional information or references is
needed, please let me know. We look forward to working with you,
your staff and the council.
Sincerely,
Ra)> H. Pace
RHP:ss
THE PACE GROUP
ME PACE GROUP
The Pace Group has ac its principal objective the goal of affording
management, financial, marketing, and other consulting services to the
providers and purchasers of health care, The Pace Group has pri ^,ci•-
pally been involved in the HMO industry since 1978. Since its in.ep-
tion, The Pace Group has provided services to over 50 formative and
operational HMOs organized as group, staff, or individual practice
associations,
SERVICES OF THE FIRM
The list of services provided by The Pace Group over the past few
years is ra;.her lengthy. A general description of those ser•:ces
follows;
M"%NAGEMENT - On 16 different occasions, The Pace Group has been
engage to provide management services to both group/staff a IPA
HMOs. These engagements were either on an interim basis -whoile
permanent management and new funding sources were identifies, or
on a long-term management relationship. The Pace Group currently
manages one HMO under a long term arrangement.
ADMINISTRATION/CLAIMS - The Pace Group staff has been very suc-
cessful at implementation of administrative and claims ha.-ling
systems for client organizations, Currently, our Coordinati~.4 of
Benefits program is enhancing avoidance and recovery proce•::ures
for six HMOs nationally,
FINANCIAL - Financial modeling and forecasting, which reccc_-: z es
all variable and fixed features of a specific marketplace. are
specialties of The Pace Group. Our financial planning systems
have been of significant value in returning troubled HMOs frc=. the
brink of bai:kruptey on eight different occasions,
MARKETING - Successful long and short range marketing planni. and
strat g ing are synonymous with The Pace Group. Developme%t of
low option pla-ns, enrollment strategies which maximize results,
evaluation and implementation of advertising campaigns are :ut a
few of the current activities provided by The Pace Group per-onnel,
APPLICABILITY
All management and information programs introduced by The Pace group
are tailored to meet the specific needs of an HMO and these s-.•stems
will recognize the differences not only in the type of HMO wit.. whom
we are working, but also the differences in the various cc-..ract
arrangements between the HIMO and providers, benefit structures, .equ-
latcry authority, specific competition, and other factors un'_; a to
the client's marketplace.
THE PACE GROUP
CONSULTING TEAM APPROACH
Any time The Pace Group initiates an engagement with a client, whether
it be a specific project or a general management contract, the consul-
tants of The Pace Group are always free to call upon the services of
other consultants within the firm who impa0 complementary areas,
Therefore, a client who contracts for marketing services, for instance,
will also have the strength of The Pace Group's financial, administra-
tive, and management consultants to support marketing program develop-
ment,
FEASIBILITY STUDIES r
In the last twelve months, The Pace Group has been engaged to complete
feasibility studies on seven different occasions, These studies were
undertaken in the following areas;
Akron, Ohio
Columbus, Ohio
Dayton, Ohio
Little Rock, Arkansas
Richmond, Virginia
Rochester, New York
Central Texas
Clients for these projects included physician groups, a major nat_cnal
hospital corporation, a regional hospital consortium, an independent
investor group, and Blue Cross and Blue Shield clans, All projects
(except those still in progress) were completed on 'rime and wit:,: r. the
established budget,
DEVELOPMENT/PRE--OPERATIONAL ACTIVITIES
The Pace Group is currently engaged by three clients in the de:•elop-
ment of prepaid plans, one group practice and two individual practice
association type HMOs. Customarily, a team of The Pace Group personnel
is assigned to each development project. The team includes one il`1di-
vidual for each of 'the key areas to be addressed during the preoeera-
tional period.
r;anaoement/Administration: A Project Director controls all .lases
of development and is,accountable to the client and to the ?resi-
dent of The Pace Group.
Marketing: Our consultant is responsible for aeveloping s,ar::eting
plans/strategies and assisting in recruitment and develop-.ent of
personnel.
Finance: The Pace Group support personnel 6e elop financia- pro-
forrna to anticipate early and subset':ent reven-,ie/expense actl,.,ities,
Legal: Our consultants prepare the necessal-y lecal ara_ysis/
documents to become a licensed HMO within state and/or federal
statute requirements,
CITY OF DUNT4N PAQ6 _,o~... Q
POLUYJADMINISTRATIVS PROONDUMADMINISTRATIV8 DIRNCTIVI
SECTION; REF{ RENC9
NUMfIER:
_ PXHRngNPL/FMYLQYEE RXI ATIONS 104.04
sueACT: EFFECTIVE 0A M
EMPLOYER DEVELOPMENT 7--17-84
TITLE: REPLACES'.
IN-HOUSE ADVANCRMRNT
POLICY STATEMRNTi
The City of Dentc.l's in-house advancement policy is to make every effort to
fill job vacancies by in-house advancement of qualified employees to positions
within the city. The authority to submit an employee requisition to fill a
vacancy is delegated to supervisory staff by department directors. Requesting
supervisors will specify, in the requisition, when a vacancy is an in-house
advancement opportunity for employees within the City. For any posted
vacancy, all employees shall have an equal opportunity to apply as long as
they meet the minimum qualifications.
An in-house advancement is defined as a move to a classification having a
greater base rate of pay than the classification the employee is leaving. In
most cases, the employee being considered will start at the base stop of the
new classification, or receive a five (5x) percent increase in salary,
whichever is higher. Requests for exceptions to this practice must be
submitted by the department director to the Personnel Director for approval.
The decision for an in-house advancement will be based on the quality of each
applicant's prior performance on the Job as per the class specifications and
job description. Other areas to be considered are attendance records,
education, records of progression, completion of training or developmental
assignments; awards, letters of commendation, and details of leadership
experiences where appropriate,
ADMINISTRATIVE PROCEDURES:
I. Job Announcements
A. To process an in-house advancement request, the requesting
supervisor is to submit an employee requisition to Personnel
indicating an advancement opportunity within the city.
H. An in--house Promotional Opportunity notice is posted in specified
places as indicated in Policy 101.01 where it can be viewed by all
employees of the City of Denton, qualified employees who have
filled jut job vacancy cards will be notified in writing by
Personnel of the vacancy,
C. The job notice will indicate Job title, pay range, job duties,
minimum educational requirement, experience, availability of
additional information and application procedures.
PAQB..... .OF..._.....
POLMY/ADMIN18TRATIVE PROCEDURE/ADMINISTRATIVE DIRZOTIVE (Con lnv*4)
REFEREMCB
TITLE; ~JUMBEM:
PROMOTIONS 104.04
D. If no qualified applicants have applied at the end of an in.-house
posting period, the position will automatically be opened to the
gennral public.
E. All employees either within or outside the department who made
application for the position shall be notified concerning the status
of their application.
II. Performance Review
A. Immediate supervisors are reuponsible for training the employee in
new job duties, for keeping the employee aware of his/her progress,
and for making recommendations for specific areas of improvement.
B. The employee shall be periodically reviewed in job parformance.
Unless otherwise established, the reviews will follow the schedule
for the job family of the new position. This review schedule will
place no limitations or restrictions upon accumulation or use of any
benefit to which the employee is entitled. 4
C. The employee who has failed to satisfactorily p^rform the duties of
the Job at the time of the review may be subject to performance
demotion or termination.
111. Civil Service
All fire and police civil service promotions are governed by Vevnon's
Civil Statutes 1269m, Sections 9 through 14.
The Vernon's Civil Statutes, Article 1269m, is available for review in
the Emily Fowler Public Library and the Departments of Fire, Police, and
Personnel/Employee Relations.
0251g
7/11/84
CITY OF QENroN PAGE_..._. oP3
P6LIOT/ADMINISTRATIV= PROCEDURR ADMINISTRATWX DIREOTIVR /
REFERENCE
SECT10Ni NUMBERI
PERSONNEL/EMPLOYEE RELATIONS 1_0_7.03
EFFECTIVE DATE.
SUBJECT,
WAGE AND SALARY PLAN 7-17-84
TITLL': REPLACES:
VACATION/BONUS TIME
POLICY STATEMENT;
It is the policy of the City of Denton to provide vacation pay and hours to
all regular employees who have completed six full months of employment.
Vacation hours for eligible employees are accrued on a monthly basis. Pay in
lieu of taking vacation is not permitted except upon termination.
The City of Denton also awards bonus time to employees who have given five
years of full-time service to the City. The amount of bonus time is not
related to an employee's shift or hours per week. Bonus time is given in
addition to regular vacation. Upon completion of five years of continuous
service, each regular employee shall accrue four hours of bonus time for each
year of continuous service beginning on the anniversary date of completion of
the fifth year of service and continuing until regular full-time service with
the City has ended, Pay in lied of taking bonus time is not permitted except
upon termination.
An employee is not eligible to receive or use vacation hours until he or she
has completed six full months of regular employment$
Vacation hours ma __not be used in advance of the hours being accrued.
Vacation for non-Civil Service employees is accrued at the rate of eight hours
for each month of continuous service.
Accrual rates for Civil Service employees are covered in Article 1269, V.A,T.S,
Maximum Carry_-Over
The maximum allowed carry-over of vacation and bonus time is three hundred and
twenty (320) hours per calendar year (January through December) for all
non-Civil Service employees and Police Civil Service employees. Eire Civil
Service employees shall be allowed 480 hours per calendar year. An employee
may accrue as many hours of vacation as possible throughout the year; however,
it is the employee's responsibility to ensure that the maximum allowable hours
do not extend beyond a calendar year.
Regular Part-Time EmplgL es (Includes 112 and 3/4 time workers)
Employees who work 20 hours per week or more shall be entitled to vacation at
a rate equivalent to the budgeted pay classification of either 112 or 3/4
time. These employees will not accrte bonus time.
PAO @...~, 0 P...3..
POLICY/ADMINISTRATIVE PROCEDUMADMINISTRATIVE DIRROTIVE~(a Atinnol)_"'_ R~F6RPNC8
Numean;
TITLE: VACATION/BONUS TIME 107.03
Employees holding more than one part-time position may not accrue more
vacation hours per month than a full-time employee. (See Part-Time Policy
x'106.08).
Seasonal and Temporary Employees
Temporary and seasonal employees shall not earn or accrue vacation/bonus time
or be entitled to vacation/bonus time pay upon separation.
ADMINISTRATIVE PROCEDURES:
1. Accrual
The first full month will be determined by the date of regular
employment.
When an employee begins service before the 16th day of the month, that
month will be considered a full month. When an employee begins service
after the 15th day of the month, the first full month will not be
completed until the close of the next calendar month.
EXAMPLE:
Employment Date: May 12th
First full month completed end of May.
Employment Date: May 20th
First full month completed end of June.
Upon completion of six full months (as defined above), forty-eight (48)
hours vacation will be credited to the non-civil service employee's
account (earning 8 hours per month).,
After completion of six full months, the vacation hours accrued in a
subsequent month are not available for the employee to use until the
first day of the following month.
II. Scheduling
A. The designated supervisor must approve all vacation and bonus time,
giving due consideration to the needs of the service and the ability
of the remaining staff to perform the work of the department or
division. If taking more than one day of approved time, an employee
must make the request at least three (3) working days in advance,
B. A supervisor may approve one day or less of vacation or bonus time
provided:
POLIOY/ADMINIgTRAT1V$ PROCEDURA/ADMINI5TRATIVFQ~AIRE(7T
TITLE: IV$ (00JItIaa44)
VACATION/BONUS TIME REFERENCE
- MUM9ER:
- 107,03
l• The employee makes his request prior to the start of the
affected work shift.
2. The reason for the request is reasonable and of an emergency
nature, and does not create an undue hardship on the division,
O, Vacation/bonus time may be taken in minimum Intervals of one hour
0, The maximum amount of continuous bonus and/or ,
vacion
can be granted to an employee at one time is four a calendareweeks,
which
unless approved otherwise by the department director,
02638
7/16/64
CITY OF IDENTON AA08_.OP_, DL
P0LICY/ADMINISTRATWX PROONDURWADHINISTRATIVR DIRNOTIV>e _
REPERENCE
SECTION: NUMBER:
Ag0S0INIIi1 4WHVt QYPF PEI ATTl1NS 111, 0
EFFECTIVE 0AM
SUMCT:
APPROVED LEAVE 7-17-84
REPLACES:
TITLE:
JURY DUTY
POLICY STATEMENT:
Leave with pay will be granted to all regular city employees when callod to
appear for jury duty, as a witness or other official participant in court,
except where an employee is the plaintiff or defendant of a proceeding which
arises out of an off-duty activity not related to City employment, Employees
are not required to reimburse the City for any payments made to them by other
governmental agencies For jury or subpoenaed witness duty.
ADMINISTRATIVE PROCEDURESs
I. The employee must provide as early notice as possible, and be prepar"
to show documentation upon request by the immediate supervisor,
II. The employee is expected to return to work if proceedings are dismiosed
earlier than one (1) hour before the close of the scheduled work day,
III. Jury duty service or court proceedings may sometimes occur during an
employee's vacation, At the supervisor's discretion, the scheduled
vacation period may be extended a corrosponding amount of time, or the
cancelled portion of the vacation may be returned to accrued vacation
balance if such time has already been deducted,
02528
7/17/84
CITY OF ,DEN TON PROB. ,aa~,
P01,10 /ADMINISTRATIVE PROO$DURB/ADMINISTRATIVE DIBEOTIVE
7 R4PaRaNCa
SBCTIONi NUMURR;
eXRS0NNXL/XMP 0YYX8 BEGATIONS_~ 102,10
EFFECTIVE DATE:
SUBJECT;
EMPLOYEE APPOINTMENT 7-17-8~
REPLACES:
TITLE;
MEDICAL EXAMINATIONS
POLICY STATEMENT$
It is the policy of the City of Denton to require certain employees as
determined by the job specification to be examined by a physician under
certain circumstances described below. No one wht. Is given a medical
exonination shall be employed unless the examining physician certifies that
tho person meets the minimum standards of physical fitness required for the
position.
Medical examinations may be used to ensure that employees remain in good
physical condition in order to perform the demands of the ,job.
As a condition of employment, and based upon job requirements, all prospective
or transferring employees may be required to pass a physical examination
administered by a physician designated by the City of Denton.
Employees may be required to have a physical examination on other occasions,
such as promotion, or whenever the employee'p supervisor determines that a
potential health problem may prevent an employee from performing hie/her job
duties,
1. Conditions of Empl.oymknt
A. Physical examinations required by the City of Denton for promoted,
transferred, or current employees shall be paid for by the City of
Denton. Time spent by an employee in waiting for and receiving a
physical examination shall be considered hours worked for pay
purposes.
B. Supervisors are responsible t(.- w)kJf/ing the Personnel/Employee
Relations Department of any ,oH.rlnta which place physical or
environmental demands on the uwa,I vyee, Such positions will be
rW ewed by the Personnel/Employecs Relations Department in order to
evaluate and determine the type and extent of medical examinations
required prior to job performance.
II. Payment of Medical Examinations
A. Medical examinations paid for by the City of Denton are the property
of the City of Denton and shall be confidential. A copy of the
medical examination report shall be available to the employee upon
written request.
AAOt4__OF__ .
POLIMIADMINISTRATIVE PROOSPURVADMINISTRATIVE DIRZOTIVA (Continued)
R!,-rOR6NCI
NUMSHAI
TITLet
102 ,10 H, When the City of Denton requires a physical examination or
physician's report concerning an illness or injury suffered by an
employee, the examination shall be at t`-e expense of the City of
Denton and performed by a physician selected by the City of Denton.
C. Such examinations may be authorized by tho Director of Personnel
only. Employees who are not satisfied with the physician's
determination may submit a report from a physician of their own
choosing and at their own expense. In the event of conflicting
opinions, the city of Denton may employ a third physician to examine
the employee, The City of Denton will pay for this third physleal
examination,
D. The reports of tha physicians involved, along with the demands of
the job and the employee's ability to perform the job duties, will
be the basis for a docision.
III, Civil Service
in the case of rejection of a civil service applicant for appointment,
or for promotion; Civil service proceedings shall apply if the applicant
wishes to challenge the rejection.
Vernon's Civil Statutes, Article 1269p, is available for review at the
City of Denton Public Library and the dopartvents of Fire, Police, and
Personnel/Employee Relations,
02488
7/11/84
CITY OF DENTON PA4~S _1.ONri.
POLIC'f/ADMINISTIIATIVIi ?%00XDURS/ADMINI8TRATIVX DIABOTIVs
' REF9RENC8
SECTION: NUMBER:
'
RELATIONS 110 Ol
EFFECTIVE DATE:
SUBJECT
ATTENDANCE 7-17-84
REPLACES:
TITLE:
S TA DINESS 4,10
POLICY STATEMENT:
Employees shall be required to be at their places of work in accordance with
these policies and procedures. All departments shall maintain attendance
records of employees.
Absenteeism and tardiness on the part of employees increases the work load of
follow employees, interferes with productivity, and reduces the quality of
service,
The absence from work of any employee usually involves the rearrangement of
work schedules and the temporary reassignment of other employees. To
accomplish these tasks, sufficient advance notice of absence is necessary.
Unauthorized absence, failure to return at the expiration of a leave of
absenoe, or being absent without leave for a period of at least one working
day or shift of duty shall be deemed an automatic resignation. Such a
resignation may be rescinded by the department director if the employee
presents satisfactory reasons for failure to report the absence within three
working days of the effective date of the automatic resignation.
ADMINISTRATIVE PROCEDURES:
1. Procedure for Reporting Absences
A. Eauh department, division, or section shall designate an individual
who will be responsible for reoeiv:ng absentee calls.
B. To be eligible for paid sick leave an employee must report his/her
absence to the designee by a time to be determined by each
department, division, or section, not to exceed one half (112) hour
after his/her regularly scheduled work day begins. (See Policy
111.01: Sick Leave)
PAd ! ..-.2.0 P
POI. MADIIINTISTRATIV1S PROOSDURVADMINISTRATIVI DMXCTIVM (OoallaMOd)
_ REFHAENCR
TITLE: NUMBOW ARSE,NTERIS M/TARDINk,S5 110.01
II, Proof of Absence
In the case of absenteeism, if the supervisor has reason to suapoot
abuse, he or she may require the employee to present satisfactory
proof of the need for the employee's absence. (See Policy 111.011
Sick Leave)
02738
7/3/84
CITY OF DENTON PAae -LpR.
POLICY/ADMINISTRATIVE PROOEDURVADMINI:iTAATIVIE DIRECTIVI
- iiepERaNCa
SECTION: NUMBeRr
PERSONNEL/EMPLOYEE RELATIONS 106,05
EFFECTIVE DATE.
SMECT:WAGE AND SALARY PLAN 7-17-84
REPLACES:
TIME: COMPENSATORY TIME
POLICY STATEMENT:
The City of Denton provides compensatory time at the discretion of the
supervisor in lieu of paid overtime, Compensatory time is defined as time off
taken as compensation for approved hours worked beyond an eighty (80) hour pay
period. The overtime policy 106.04 requires all employees to work overtime
when necessary and as directed by the supervisor.
At the discretion of the supervisor, compensator, time off at the rate of one
paid overtime,
and one-half times the hours worked may be granted in lieu of
A maximum of eighty (80) hours compensatory time may be accrued. All time
accrued beyond that limit will be converted to overtime pay at the current pay
rate.
ADMINISTRATIVE PROCEDURES:
1. Non-Exempt Employees_
Service/Maintenance 1-8, Office/Clerical 1-11, Technical/Para
Professional 1-5
A Prior to working any overtime, employees must check with their
supervisor to make sure compensatory time is or will be authorized,
B. Work performed by an employee in excess of normal working hours
will not be automatically considered for compensatory time and must
be specifically authorized in advance by the supervisor, For
example: Work during meal times, before and after normal working
hours, or work taken home.
C. Compensatory time shall not he granted unless accurate, official
compensatory time records are submitted by the employee and
approved by the supervisor.
D. Employees who leave the service of the City shall be paid for
accumulated compensatory time which has not been taken as time off
prior to the date of termination.
E. Compensatory time may be taken in minimum intervals of one hour at
the discretion of the supervisor,
POLIOVADMINISTRATIVS P1003DURVADMINISTRATIV$ DIRT,OTIVI (Oobtiallod)
~ePepsNae
TITLE: NUMBBR:
COMPENSATORY TIME 106,05
11, Exempt Employees.
A. Professional Pay Range 1-5; Management 1-3
1. Time worked beyond an eighty (80) hour pay period constitutes
compensatory time at a rate of one to one, An employee must
have prior approval before working any overtime for compensatory
time to be granted,
2. A maximum of eighty (80) hours of compensatory time may be
accrued. Accruing the maximu.r of eighty (80) hours of
compensatory time does not exclude an employee from being
required to work overtime when necessary or requested by the
supervisor due to workload demands,
3. Compensatory time shall not be granted unless accurate, official
records are kept within the appropriate department and approved
by the supervisor,
4. Exempt employees who leave the service of the City shall riot be
paid for accumulated compensatory time.
5. In emergency situations only, as determined by the supervisor,
employees in M/1-3 pay range may, in lieu of paid overtime,
receive compensatory time off at a rate of one and one-half
times the hours worked,
6. An employee who works overtime not specifically requested by his
supervisor, must check with the supervisor prior to working the
overtime if he wishes to be considered for compensatory time.
7. Work performed by an employee in excess of normal working hours
will not automatically be considered for compensatory time
unless specifically authorized in advance by the supervisor,
For example: Work during meal times, before and after normal
working hours, or work taken home.
B. Professional Pay Range 5-10; Management 4-5
1. Senior level positions require a full commitment that may at
times result in hours worked beyond an eighty (80) hour pay
period without compensation.
2. Supervisors of senior level positions will determine, by the
nature of the work load, occasional discretionary time off for
hours worked beyond an eighty (80) hour pay period.
3. Discretionary time is defined as time off taken in a flexible
manner, as approved by the immediate supervisor that does not
equal or exceed the number of extra hours worked.
' PAGE-LOP_j.
POLICY/ADIIINISTRATIVl PROCEDURE/ADMINISTRATIVI DIRECTIVI (NO01%444)
rIrLe; COMPENSATORY TIME N1I~e.l~
111. Civil Service Employees
Policies concerning compensatory time for Fire and Police Civil Service
employees are governed by Civil Service Statute 1269P,
Sections l through 9 of Article 1269P* outline the specific laws
concerning overtime of Civil Service employees,
Civil Service employees may be granted compensatory time at a rate of
one and one-half times the hours worked in lieu of paid overtime.
The Vernon's Civil Statutes, Article 1269P, is available for review in
the City of Denton Public Library and the departments of Fire and
Personnel/Employee Relations.
I
02619
7/16/84
CE71' OF DEN TON PAaa i op..-,2..
PQLIOT/~.DMINISTRATIVX PROOEDVRE/ADMINISTRATI X DIRECTIVE
8eF6ReNCe M
SeCT10N+ NVMBRH:
PERSONNEL/EMPLOYEE RELATIvNS 111.06
Y BFFBCTIVE DATe:~
suaJeCT:APPROVED LEAVE 7-17-84
- RBPLACBS:
TITLE: DEATH IN THE FAMILY LEAVE
POLICY STATEMENT:
It i the policy of the City of Denton to grant a maximum of three days leave
to employees in cases of death of family members. Uses of this leave may
include making funeral arrangements and attending funeral services including
travel time. The following family members are considered family members:
Immediate Family Other Family.
Husband Father-in-law Uncle
Wife Mother-in-law Aunt
Son Brother-in-law Nephew
Daughter Sister-in-law Niece
Mother Son-in-law Grandfather-in-law
Father Daughter-in-law Grandmother-in-law
Brothers Grandparents
Sisters Grand Children
Step and Foster Children
ADMINISTRATIVE PROCEDURES:
1. For each instance of death in the immediate family all regular
full-time employees ma be granted leave by the immediate supervisor,
not to exceed three (3~ paid calendar days. The three-day length is at
the option of the supervisor; it is not automatic. It is assumed that
one day is needed to attend funeral services, however two to three
calendar days may be necessary if travel is involved.
One day of paid leave may be granted to attend funeral services for
relatives other than immediate family.
11. Regular part-time employees may be granted up to three days without pay
for each instance involving immediate family, and one day of non-paid
leave for services of relatives other than immediate family.
111. All employees may be granted up to two hours of paid leave to attend
the funeral services for fellow employees when the services occur
during scheduled wor,< hours. Employee leave for such attendance is
conditional upon supervisor approval, work load, and need of the City.
PAC30. 1..OF, 2..
POLIOT/ADMINISTRATWX PROOEDURVADMINTSTRATIVS DIRAOTIVI (OoatinteAl
REFERENN
TITM NUMSO:
DEATH IN THE FAMILY LEAVE 111,06
IV, Employees may request compensatory time, vacation time, or leave of
absence without pay for funerals of individuals not covered in the
policy statement,
0256g
7/16/84
CITY OF DENTON PAGE 1 Op2
POGIOT/ADMINISTRATIVE PR00XDUA1/AD?,(1NI9TAATIV'X DI1RSOTIVI
fiEpERENCB
SECTION NUM94R:
PERSONNEL/EMPLOYEE RELATIONS 107.02
EFFECTIVE DATE:
SUBJECT:
EMPLOYEE BENEFITS AND SERVICES 7-17-84
REPLACES:
TITLE:
HOLIDAYS
POLICY STATEMENT
The following holidays are declared official holidays for regular full time
and regular part time employees;
New Year's Day
Memorial Day
Independence Day
Labor Day
Thanksgiving
Friday After Thanksgiving
Christmas, Eve
Christmas Day
A holiday shall be defined as a period of eight (8) hours at straight rates.
Holidays occurring on Saturday will be observed on the preceeding Friday and
holidays occurring on Sunday will be observed on the following Monday.
All regular employees are eligible after completion of one day of work.
Regular part-time (includes one-half and three-quarter time) employees who
work twenty (20) hours per week or more shall be entitled to holiday pay at a
rate equivalent to the budgeted pay classification of either one-half (1/2) or
three-quarter (3/4) time.
Seasonal and temporary employees will be paid their regular rates on a holiday
only if required to work.
ADMINISTRATIVE PROCEDURE:
1. Working on Holidays.
A. All non-exempt employees who are required to work a designated
holiday shall be given'equivalent hours off (the date of time off is
subject to supervisor's approval), or may be paid time and a half
rates for the hours worked in addition to their regular pay.
B. Exempt employees who are required to work on a designated holiday
should refer to Compensatory Time Policy 106,05.
I
PA0@,.».? OF 2
POLICY/ADMINISTRATIVR pRQ08DURRIADMINISTRATIVII DIREOTIVI6 ~Ooatiaa~d}
R8PRRENOR
NUMBUF1
Tirl.e; 107.02
HOL I DAY S -
C. When the holiday and regular day off occur on the same day, those
non-exempt employees who are scheduled off duty on that day will be
entitled to additional pay at regular rates or an alternate holiday
off.
Exempt employees will be given an alternate day ff. The date of
the day off is subject to the supervisor's approval.
11. UNAUTHORIZED ABSENCE - HOLIDAYS
_ A, An employee who has an unauthorized absence on the day immediately
preceeding or following a holiday shall lose pay for the holiday as
well as for that day,
B. An employee absent without permis0 on when scheduled t t work a
holiday, is not entitled to holiday pay, an
disciplinary action.
Ill. TERMINATION - HOLIDAYS
If the last day of employment falls on the holiday, the employee will
not be paid for that holiday.
IV. HOLIDAY PAY FOR WORKER'S COMPENSATION AND SHORT-TERM OISABILITY
An employee on workers' compensation, or on an approved short-term
disability leave, will receive holiday pay anly when the employee would
have been normally authorized to be paid for that holiday.
V. RELIGIOUS OR OTHER NATIONAL HOLIDAYS
With leave approved by the supervisor, an employee may request one of
the following:
A. Request authorized leave without pay,
B. Request charged to compensation time off, or,
C. Vacation time off.
0274a
7/16/84
UkIIFICA`IL UI AU !lHH 4TICITY
THIS IS TO CERTIFY Thal the snltropholoOrophs appoorlno on this Fibs • Fllo
fssrMny wllh CITY AGENDA PACKET 07/24/1904 and
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