HomeMy WebLinkAboutMay 1, 2012 Agenda
AGENDA
CITY OF DENTON CITY COUNCIL
May 1, 2012
After determining that a quorum is present, the City Council of the City of Denton, Texas will
convene in a Work Session on Tuesday, May 1, 2012 at 5:00 p.m. in the Council Work Session
Room at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be
considered:
WORK SESSION
1. Citizen Comments on Consent Agenda Items
This section of the agenda allows citizens to speak on Consent Agenda Items only. Each
speaker will be given a total of three (3) minutes to address any items he/she wishes that
are listed on the Consent Agenda. A Request to Speak Card should be completed and
returned to the City Secretary before Council considers this item.
2. Requests for clarification of agenda items listed on the agenda for May 1, 2012.
Following the completion of the Work Session, the City Council will convene in a Closed
Meeting to consider specific items when these items are listed below under the Closed Meeting
section of this agenda. When items for consideration are not listed under the Closed Meeting
section of the agenda, the City Council will not conduct a Closed Meeting and will convene at
the time listed below for its regular or special called meeting. The City Council reserves the
right to adjourn into a Closed Meeting on any item on its Open Meeting agenda consistent with
Chapter 551 of the TEXAS GOVERNMENT CODE, as amended, as set forth below.
CLOSED MEETING
1.Closed Meeting:
A.Consultation with Attorneys – Under Texas Government Code, Section 551.071;
Deliberations regarding Real Property – Under Texas Government Code, Section
551.072.
1.Discuss, deliberate and receive information from staff and provide staff
with direction pertaining to the potential purchase of certain real property
interests located in the O.S. Brewster Survey, Abstract No. 56, the James
Edmonson Survey, Abstract 400, and the S. Pritchett Survey, Abstract
1004, Denton County, Texas, and located generally in the 1800, 2200,
3100, and 3400 Blocks of South Bonnie Brae Street, City of Denton,
Texas. Consultation with the City’s attorneys regarding legal issues
associated with the potential acquisition of the real property described
above where a public discussion of these legal matters would conflict with
the duty of the City’s attorneys to the City of Denton and the Denton City
Council under the Texas Disciplinary Rules of Professional Conduct of the
State Bar of Texas, or would jeopardize the City’s legal position in any
administrative proceeding or potential litigation.
City of Denton City Council Agenda
May 1, 2012
Page 2
ANY FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A CLOSED
MEETING WILL ONLY BE TAKEN IN AN OPEN MEETING THAT IS HELD IN COMPLIANCE
WITH TEXAS GOVERNMENT CODE, CHAPTER 551, EXCEPT TO THE EXTENT SUCH FINAL
ACTION, DECISION, OR VOTE IS TAKEN IN THE CLOSED MEETING IN ACCORDANCE WITH
THE PROVISIONS OF §551.086 OF THE TEXAS GOVERNMENT CODE (THE ‘PUBLIC POWER
EXCEPTION’). THE CITY COUNCIL RESERVES THE RIGHT TO ADJOURN INTO A CLOSED
MEETING OR EXECUTIVE SESSION AS AUTHORIZED BY TEX. GOV’T. CODE, §551.001, ET
SEQ. (THE TEXAS OPEN MEETINGS ACT) ON ANY ITEM ON ITS OPEN MEETING AGENDA
OR TO RECONVENE IN A CONTINUATION OF THE CLOSED MEETING ON THE CLOSED
MEETING ITEMS NOTED ABOVE, IN ACCORDANCE WITH THE TEXAS OPEN MEETINGS
ACT, INCLUDING, WITHOUT LIMITATION §551.071-551.086 OF THE TEXAS OPEN MEETINGS
ACT.
Regular Meeting of the City of Denton City Council at 6:30 p.m. in the Council Chambers at
City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be
considered:
REGULAR MEETING
1. PLEDGE OF ALLEGIANCE
A. U.S. Flag
B. Texas Flag
“Honor the Texas Flag – I pledge allegiance to thee, Texas, one state under God, one and
indivisible.”
2. PROCLAMATIONS/PRESENTATIONS
A.Proclamations/Awards
1. National Day of Prayer
2.Motorcycle Safety and Awareness Month
3.Drinking Water Week in Denton
4.National Nurses Week
3. CITIZEN REPORTS
A. Review of procedures for addressing the City Council.
B. Receive citizen reports from the following:
1. Nell Yeldell regarding 518 E. Prairie Street and related issues.
4. CONSENT AGENDA
Each of these items is recommended by the Staff and approval thereof will be strictly on
the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the City
Manager or his designee to implement each item in accordance with the Staff recommendations.
The City Council has received background information and has had an opportunity to raise
questions regarding these items prior to consideration.
Listed below are bids, purchase orders, contracts, and other items to be approved under
the Consent Agenda (Agenda Items A – L). This listing is provided on the Consent Agenda to
allow Council Members to discuss or withdraw an item prior to approval of the Consent Agenda.
City of Denton City Council Agenda
May 1, 2012
Page 3
If no items are pulled, Consent Agenda Items A – L below will be approved with one motion. If
items are pulled for separate discussion, they may be considered as the first items following
approval of the Consent Agenda.
A. Consider a request for an exception to the noise ordinance for amplified sound on
June 19 and each Sunday in the month of July for the purpose of the Apollo
Nights events. The events are scheduled for the following dates: Tuesday, June
19, noon - 11:00 p.m., and the following Sundays: July 1, 5:00 p.m. - 10:00 p.m.,
July 8, 5:00 p.m. - 10:00 p.m., July 15, 5:00 p.m. - 10:00 p.m., July 22, 5:00 p.m.
- 10:00 p.m., and July 29, 2012, from 5:00 p.m. until 11:00 p.m. On July 31,
2012, the event will be from 5:00 p.m. until 11:00 p.m. The events will be held in
Fred Moore Park. There is no request for an increase in the level of decibels. Staff
recommends approval of the request for amplified sound on each of the dates
requested.
B. Consider approval of a resolution by the City of Denton, Texas, authorizing the
City Manager to sign and submit to the Department of Housing and Urban
Development a 2012 Action Plan for Housing and Community Development with
appropriate certifications, as authorized and required by the Housing and
Community Development Act of 1974, as amended, and the National Affordable
Housing Act of 1990, as amended; and providing for an effective date.
C. Consider adoption of an ordinance authorizing the City Manager to execute an
Interlocal Cooperative Purchasing Program Agreement with the City of
Grapevine, Texas under Section 271.102 of the Local Government Code, to
authorize participation in various City of Grapevine contracts for the purchase of
various goods and services; authorizing the expenditure of funds therefor; and
declaring an effective date (File 4949–Interlocal Agreement with City of
Grapevine).
D. Consider adoption of an ordinance authorizing the City Manager to execute
Change Order Number Six to the contract between the City of Denton and
Landmark Structures I, L.P.; providing for the expenditure of funds therefor; and
providing an effective date (Bid 4207–Roselawn Elevated Storage Tank Change
Order Number Six in the amount of $60,000 for a total contract award of
$5,136,302). The Public Utilities Board recommends approval (6-0).
E. Consider adoption of an ordinance accepting competitive bids and awarding a two
year contract for Calcium Hypochlorite Feeders and Products for the City of
Denton Parks Department; providing for the expenditure of funds therefor; and
providing an effective date (Bid 4915–Two Year Contract for Calcium
Hypochlorite Feeders and Products awarded to the lowest responsible bidder
meeting specification, Sunbelt Pools, Inc. in the annual estimated amount of
$65,000 for a two year estimated expenditure of $130,000).
F. Consider adoption of an ordinance finding that a public use and necessity exists to
acquire (i) fee simple to a 0.03 acre tract; (ii) a utility and slope easement
encumbering a 0.02 acre tract; and (iii) a temporary construction, grading and
access easement encumbering a 182 square foot tract, all tracts located in the O.S.
City of Denton City Council Agenda
May 1, 2012
Page 4
Brewster Survey, Abstract Number 56, City of Denton, Denton County, Texas, as
more particularly described on Exhibit “A”, attached to and made a part of the
ordinance, located generally in the 1800 block of South Bonnie Brae Street (the
“Property Interests”), for the public use of expanding and improving Bonnie Brae
Street, a municipal street and roadway; authorizing the City Manager or his
designee to make an offer to James B. Harrell, Jr. to purchase the Property
Interests for the purchase price of Seven Thousand Six Hundred Sixty Seven
Dollars and No/Cents ($7,667.00), and other consideration, as prescribed in the
Purchase Agreement, as attached to and made a part of the ordinance as Exhibit
“B”; authorizing the expenditure of funds therefore; and providing an effective
date.
G. Consider adoption of an ordinance finding that a public use and necessity exists to
acquire (i) fee simple to a 0.08 acre tract; (ii) a utility and drainage easement
encumbering a 0.04 acre tract; and (iii) a drainage easement encumbering a 0.27
acre tract, all situated in the O.S. Brewster Survey, Abstract Number 56, City of
Denton, Denton County, Texas, as more particularly described on Exhibit “A”,
attached to and made a part of the ordinance, located generally in the 2200 block
of South Bonnie Brae Street (the “Property Interests”), for the public use of
expanding and improving Bonnie Brae Street, a municipal street and roadway;
authorizing the City Manager or his designee to make an offer to Agnes H.
Rogers and Jean M.G. Tunnell, formerly known as Jean M. Goodson, to purchase
the Property Interests for the purchase price of Three Thousand Nine Hundred
Seventeen Dollars and No/Cents ($3,917.00), and other consideration, as
prescribed in the Purchase Agreement, as attached to and made a part of the
ordinance as Exhibit “B”; authorizing the expenditure of funds therefore; and
providing an effective date.
H. Consider adoption of an ordinance finding that a public use and necessity exists to
acquire (i) fee simple to a 7.36 acre tract; (ii) a slope easement encumbering 0.33
acre; (iii) a drainage easement encumbering 1.35 acres; and (iv) a temporary
construction, grading and access easement encumbering 0.03 acre, all lands
located in Denton County, Texas, and situated in the James Edmonson Survey,
Abstract Number 400, as more particularly described on Exhibit “A”, attached to
and made a part of the ordinance, located generally in the 3100 block of South
Bonnie Brae Street (the “Property Interests”), for the public use of expanding and
improving Bonnie Brae Street, a municipal street and roadway; authorizing the
City Manager or his designee to make an offer to Jack Arlyn Parkes and wife,
Betty Parkes to purchase the Property Interests for the purchase price of Two
Hundred Fifty Five Thousand One Hundred Sixteen Dollars and No/Cents
($255,116.00), and other consideration, as prescribed in the Purchase Agreement
as attached to and made a part of the ordinance as Exhibit “B”; authorizing the
expenditure of funds therefore; and providing an effective date.
I. Consider adoption of an ordinance finding that a public use and necessity exists to
acquire (i) fee simple to a 34.92 acre tract situated in the James Edmonson
Survey, Abstract No. 400 and the S. Pritchett Survey, Abstract No. 1004; and (ii)
a drainage easement encumbering a 0.42 acre tract situated in the James
Edmonson Survey, Abstract No. 400, all tracts located in the City of Denton,
City of Denton City Council Agenda
May 1, 2012
Page 5
Denton County, Texas, as more particularly described on Exhibit “A”, attached to
and made a part of the ordinance, located generally in the 3400 block of South
Bonnie Brae Street (the “Property Interests”), for the public use of expanding and
improving Bonnie Brae Street, a municipal street and roadway; authorizing the
City Manager or his designee to make an offer to the Marvin Henderson Estate
Trust to purchase the Property Interests for the purchase price of Three Hundred
Fourteen Thousand, Eight Hundred Sixty Nine Dollars and No/Cents
($314,869.00), and other consideration, as prescribed in the Purchase Agreement,
as attached to and made a part of the ordinance as Exhibit “B”; authorizing the
expenditure of funds therefore; and providing an effective date.
J. Consider adoption of an ordinance of the City of Denton, Texas approving an
agreed order in the pending enforcement action concerning the City of Denton,
Texas, in Docket Number 2012-0092-MLM-E before the Texas Commission on
Environmental Quality respecting the alleged unauthorized discharge of sodium
hydroxide near the Lake Ray Roberts Water Treatment Plant; authorizing the
Mayor to execute said agreed order on behalf of the City; authorizing the City
Manager and the City Attorney to act on the City’s behalf in executing any and all
other documents and to take other actions necessary to finalize the settlement;
authorizing the expenditure of funds therefor; and declaring an effective date.
K. Consider approval of a resolution of the City of Denton, Texas approving a City
Purchasing Policy regarding purchasing preference due to the location of bidder’s
principal place of business; and declaring an effective date.
L. Contract adoption of an ordinance of the City Council of the City of Denton,
Texas authorizing the City Manager to execute a Second Amendment to an
Agreement for Professional Legal Services with Constangy, Brooks & Smith for
professional legal services relating to pending litigation styled Jones v. City of
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Denton, Cause No. 2011-50255-367, filed in the 367 District Court of Denton
County, Texas; authorizing the expenditure of funds therefor in an amount not to
exceed $250,000; and providing an effective date.
5. ITEMS FOR INDIVIDUAL CONSIDERATION
A. Reconsider Ordinance No. 2012-088 passed by the City Council in its meeting of
April 17, 2012 providing for an initial zoning district and use classification of
Community Mixed Use General (CM-G) and Neighborhood Residential Mixed
Use 12 (NRMU-12) on approximately 33.1 acres of land and the rezoning of
approximately 3.7 acres of land from a Neighborhood Residential 6 (NR-6)
zoning district and use classification to a NRMU-12 zoning district and use
classification; located at the southeast corner of McKinney Street and Mayhill
Road; providing for a penalty in the maximum amount of $2,000.00 for violations
thereof, severability and an effective date. (Z11-0025) The Planning and Zoning
Commission recommends approval (5-1).
B. Consider adoption of an ordinance of the City of Denton, Texas, providing for an
initial zoning district and use classification of Community Mixed Use General
(CM-G) and Neighborhood Residential Mixed Use 12 (NRMU-12) on
City of Denton City Council Agenda
May 1, 2012
Page 6
approximately 33.1 acres of land and the rezoning of approximately 3.7 acres of
land from a Neighborhood Residential 6 (NR-6) zoning district and use
classification to a NRMU-12 zoning district and use classification; located at the
southeast corner of McKinney Street and Mayhill Road; providing for a penalty in
the maximum amount of $2,000.00 for violations thereof, severability and an
effective date.(Z11-0025) The Planning and Zoning Commission recommends
approval (5-1).
6. CITIZEN REPORTS
A. Review of procedures for addressing the City Council.
B. Receive citizen reports from the following:
1. Bob Clifton regarding the City election.
7. CONCLUDING ITEMS
A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries
from the City Council or the public with specific factual information or recitation
of policy, or accept a proposal to place the matter on the agenda for an upcoming
meeting
AND
Under Section 551.0415 of the Texas Open Meetings Act, provide reports about
items of community interest regarding which no action will be taken, to include:
expressions of thanks, congratulations, or condolence; information regarding
holiday schedules; an honorary or salutary recognition of a public official, public
employee, or other citizen; a reminder about an upcoming event organized or
sponsored by the governing body; information regarding a social, ceremonial, or
community event organized or sponsored by an entity other than the governing
body that was attended or is scheduled to be attended by a member of the
governing body or an official or employee of the municipality; or an
announcement involving an imminent threat to the public health and safety of
people in the municipality that has arisen after the posting of the agenda.
B. Possible Continuation of Closed Meeting under Sections 551.071-551.086 of the
Texas Open Meetings Act.
C. Official Action on Closed Meeting Item(s) under Sections 551.071-551.086 of the
Texas Open Meetings Act.
CERTIFICATE
I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the
City of Denton, Texas, on the ________day of ___________________, 2012 at ________o'clock
(a.m.) (p.m.)
__________________________________________
CITYSECRETARY
City of Denton City Council Agenda
May 1, 2012
Page 7
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AGENDA INFORMATION SHEET
AGENDA DATE:
May 1, 2012
DEPARTMENT:
Parks and Recreation
ACM:
Fred Greene
SUBJECT
Consider a request for an exception to the noise ordinance for amplified sound on June 19 and
each Sunday in the month of July for the purpose of the Apollo Nights events. The events are
scheduled for the following dates: Tuesday, June 19, noon - 11:00 p.m., and the following
Sundays: July 1, 5:00 p.m. - 10:00 p.m., July 8, 5:00 p.m. - 10:00 p.m., July 15, 5:00 p.m. - 10:00
p.m., July 22, 5:00 p.m. - 10:00 p.m., and July 29, 2012, from 5:00 p.m. until 11:00 p.m. On July
31, 2012, the event will be from 5:00 p.m. until 11:00 p.m. The events will be held in Fred
Moore Park. There is no request for an increase in the level of decibels. Staff recommends
approval of the request for amplified sound on each of the dates requested.
BACKGROUND
Mr. Harold Jackson, the event organizer for the talent shows and activities, intends to help
encourage area youth to increase their performance abilities and provide a safe environment for
entertainment. The Apollo Nights events have been taking place in Fred Moore Park since 2001
.
The Apollo Nights events would provide music for participants to listen and perform to from an
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amplified music system on Tuesday, June 19 and each Sunday in July, 2012.
PRIOR ACTION/REVIEW
City Council has approved the Apollo Nights and Music Time requests for an exception to the
noise ordinance to have amplified sound on Sundays since 2001.
EXHIBITS
1.Letter of Request
Respectfully Submitted:
Emerson Vorel, Director
Parks and Recreation Department
Prepared by:
Janie McLeod
Community Events Coordinator
AGENDA INFORMATION SHEET
AGENDA DATE:
May 1, 2012
DEPARTMENT:
Planning and Development/Community Development
ACM:
Fred Greene
SUBJECT
Consider approval of a resolution by the City of Denton, Texas, authorizing the City Manager to
sign and submit to the Department of Housing and Urban Development a 2012 Action Plan for
Housing and Community Development with appropriate certifications, as authorized and required
by the Housing and Community Development Act of 1974, as amended, and the National
Affordable Housing Act of 1990, as amended; and providing for an effective date.
BACKGROUND
On an annual basis, the City of Denton prepares an Action Plan for submission to the US
Department of Housing and Urban Development (HUD). The Action Plan serves as the
application for Community Development Block Grant (CDBG) and Home Investment
Partnerships (HOME) program funding. The 2012 Action Plan represents the third year in the
five-year Consolidated Plan which states the priorities for use of Federal CDBG and
HOME funding. Public hearings requesting citizen input regarding the use of these funds were
held in December 2011. Application availability was advertised from November through
December. Staff held application training in January 2012. The Community Development
Advisory Committee (CDAC) and the Human Services Advisory Committee (HSAC) reviewed
applications and held funding hearings in February and March. Each committee developed a set
of funding recommendations. Staff has developed the 2012 Action Plan based on these
recommendations. Administration activities are also included in the Action Plan.
A public hearing on the draft 2012 Action Plan was held on April 17, 2012. Comments from the
public hearing are included in the Action Plan. Any additional comments will be included in the
final copy of the Plan.
ESTIMATED PROJECT SCHEDULE
Action Plan approval May 1, 2012
Submission of Action Plan to HUD June 15, 2012
HUD release of funds & program/project initiation August 1, 2012
PRIOR ACTION/REVIEW (Councils, Boards, Commissions)
The CDAC reviewed requests for housing, non-profit facilities and infrastructure projects.
CDAC recommended $1,218,116 in funding for various projects and programs.
The HSAC reviewed requests for social services program funding. HSAC developed
recommendations for use of both CDBG funds and City general fund dollars. The list of general
Agenda Information Sheet
May 1, 2012
Page 2
fund recommendations is included in the 2012 Action Plan. However, the approval of the Plan
does not
include approval of the general fund allocations. These recommendations will be
considered during the normal budgeting cycle. HSAC recommended allocation of $127,119 in
CDBG funding to various social service programs.
Each committee chair presented these recommendations to City Council at the work session on
April 17, 2012.
FISCAL INFORMATION
All projects and programs approved under the 2012 Action Plan are funded through the CDBG
or HOME programs. General fund dollars used for salary expenses are included in the program
administration budget.
EXHIBITS
1.Resolution
2.2012 Action Plan for Housing and Community Development
Respectfully submitted:
Mark Cunningham
Director of Planning and Development
Prepared by:
Barbara Ross
Community Development Administrator
Action Plan for Housing and
Action Plan for Housing and
Community Development
Community Development
2012 Program Year
2012 Program Year
(August 1, 2012 July 31, 2013)
(August 1, 2012 July 31, 2013)
Housing Park Facilities
Public Improvements Human Services
Prepared for the U.S. Department of Housing and Urban Development
To be presented to Denton City Council on April 17, 2012.
To be submitted to the HUD by June 15, 2012.
ADA/EOE/ADEA
www.cityofdenton.com
TABLE OF CONTENTS
A.Executive Summary of Action Plan
1. Introduction ..................................................................................................................1
2. Funding Summary ........................................................................................................2
3. Proposed Resource Table .............................................................................................3
4. Local Match ..................................................................................................................4
5. Citizen Participation .....................................................................................................4
6. Amendments .................................................................................................................5
7. Evaluation of Past Performance ...................................................................................5
B.Projects/Activities
1. Summary ......................................................................................................................7
2. CDBG and HOME Proposed Projects..........................................................................8
3. Other Resources Available .........................................................................................16
C.CP Strategies and Proposed Projects
1. Housing Strategies ......................................................................................................17
2. Continuum of Care Strategies ....................................................................................18
3. Lead-Based Paint Strategies .......................................................................................20
4. Human Services Strategies .........................................................................................20
5. Infrastructure & Public Facilities Strategies ..............................................................21
6. Demolition Strategies .................................................................................................22
7.Anti-Poverty & Economic Development Strategies ..................................................22
8.Barriers to Affordable Housing ..................................................................................22
D.Proposed Project Map ......................................................................................................24
E.Other Program Requirements
1.HOME Forms of Investment ...................................................................................25
2.Monitoring Standards and Procedures ......................................................................25
3.Public Housing Improvements ...................................................................................26
4.Public Housing Resident Initiatives ...........................................................................26
5.Institutional Structure .................................................................................................26
6.Chronic Homelessness ...............................................................................................27
7.HOME Minority Outreach Program ........................................................................28
8.HOME Affirmatively Marketing .............................................................................29
F.Community Development Minutes
1.Minutes from Public Hearings ...................................................................................33
2.30-day Comment Period .............................................................................................34
3.Community Development Advisory Committee Minutes ..........................................35
4.Human Services Advisory Committee Minutes .........................................................48
G.Appendix
1.SF 424 Application for CDBG Grant .........................................................................66
2.SF 424 Application for HOME Grant ........................................................................67
3.Certifications for CDBG and HOME .........................................................................68
4.Table: Annual Housing Completion Goals ...............................................................76
EXECUTIVE SUMMARY
INTRODUCTION
This document serves as the City of Denton's 2012 Action Plan for the Community Development
Block Grant (CDBG) and HOME Investment Partnership (HOME) Programs. In accordance
with 24 CFR Part 91.220 of Title I of the Housing and Community Development Act of 1974, as
amended, the City of Denton is required to submit a One-Year Action Plan to the U.S.
Department of Housing and Urban Development. The plan outlines the specific projects and
services that will be funded during the 2011 program year to address Denton's strategies stated in
2010-2014 Consolidated Plan for Housing and Community Development
the . The following
five-year strategies were identified in 2010 year and are reaffirmed this year:
Housing Strategies: Assistance to Renters, Owners, and Homebuyers and the Production
of Affordable Units;
Continuum of Care Strategies: Prevention Homelessness, Outreach and Assessment,
Emergency Shelter, Transitional Housing and Transition to Permanent Housing and
Independent Living;
Lead-Based Paint Strategies: Education and Reduction of Lead-Based Paint Hazardous to
Owners and Homebuyers;
Human Services Strategies: Improve availability and accessibility of basic food,
emergency shelter, transitional housing, services promoting strong, supportive relationships
for families, and basic health care and mental health services.
Infrastructure Improvement Strategies: Improvements to Streets, Sidewalks and
Water/Sewer lines, Drainage Improvements, Rehabilitation and Expansion of Public
Facilities, Park Improvements and Demolition of Substandard Structures;
Anti-Poverty & Economic Development Strategy: Support Training and Employment
Activities, Expand Education Opportunities, Support of Section 3 goals, and Support of
Start-up and expansion industry.
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FUNDING SUMMARY
The City of Denton is currently an entitlement city for the Community Development Block Grant
(CDBG) and a participating jurisdiction for the HOME Investment Partnership (HOME)
Programs. SF-424 applications for CDBG and HOME are available in the appendix page 65 and
66. The table below shows the final federal funding available from the U.S. Department of HUD
for the 2012/13program year. The table below also indicates the amount of CDBG and HOME
funds that will benefit low and moderate income persons.
2012/13 FUNDING SUMMARY
CDBG HOME TOTAL
HUD GRANTS
Funds Funds Funds
ANNUAL HUD GRANT ALLOCATION $847,464 $327,218 $1,174,682
ESTIMATED PROGRAM INCOME $10,000 $60,000 $70,000
2008 Sidewalk Project $36,534
CDBG
Reallocated
Funds
2009 SE Sewer Project $90,453
2004 Habitat for Humanity $5,003
$126,987 $184,219 $311,206
2005 Infill New Construction Program $72,589
HOME
Reallocated
Funds
2005 Habitat for Humanity $36,500
2007 Infill New Construction Program $70,127
TOTAL FUNDS AVAILABLE $984,451 $571,437 $1,555,888
The City of Denton and subrecipients also receives many other federal, state, local and private
funds during the 2012-13 Program Year to address priority needs and specific objectives
identified in the City of Denton Consolidated Plan. A total of $10,666,601 in additional
resources are proposed for the 2012/13program year. A list of resources available to the City of
Denton can be found on the next page and includes local, state and federal resources.
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LOCAL MATCH
The HOME program requires a participating jurisdiction to provide a 25% match of the federal
HOME funds. The City of Denton's local match for the HOME program is $118,191. The 25%
match of federal HOME grant excludes administrative allowances of 10% and CHDO operating
expenses. The City of Denton will provide the match from a variety of sources including the
following:
1.Residual balance of Match from 2011/12 program year.
2.FHLB funds provide to Denton Affordable Housing Corporation for eligible HOME
projects.
3.Denton County Housing Finance Corporation funds provides to Denton Affordable
Housing Corporation for eligible HOME projects.
CITIZEN PARTICIPATION
To ensure citizen participation in the 2012 Action Plan process including the substantial
amendment to the 2004-2005 and 2007-2009 Action Plan, the city followed its Citizen
Participation Plan at all stages of the plan and amendment.
thth
Public hearings were held December 8 and 12, 2011. Spanish translations were provided at
both public hearings. The public hearings updated citizens on the status of current programs and
activities and asked the citizens how they felt the 2012 funds should be spent. Both of the public
hearings were held within a low and moderate-income neighborhood. See page 32 for minutes
of both public hearings. Information on the public hearings was included in the Community
Development Quarterly Newsletter. The Community Development Quarterly Newsletter is was
mailed or e-mailed to neighborhood associations; recreation centers and libraries; service
agencies and beneficiaries; city council, Human Services Committee (HSC) and Community
Development Advisory Committee (CDAC) members; churches; applicants; contractors;
participating lenders; Realtors; employees; citizens who attended previous public hearings; and
interested citizens. The newsletter which is in Spanish and English is available for pickup or
viFlyers were also
sent to the elementaries in low income neighborhoods to be included in their packets to parents.
A notice was also placed in the Denton Record-Chronicle.
After the Action Plan was drafted, advertisements were placed in the Denton Record-Chronicle
summarizing the plan and announcing to the public where the Action Plan would be available for
review, and the process for submitting comments to the City of Denton. The draft Action Plan
page. The advertisements also included information on the upcoming public hearing. An ad was
also placed in the quarterly Community Development Newsletter. All comments received from
the public were addressed before submitting the plan to the U.S. Department of Housing and
Urban Development. Comments received during the 30-day comment period will be included in
the Action Plan on page 33.
To ensure citizen participation at all stages of the 2012 Action Plan process, a public hearing will
be scheduled on April 17, 2012 during a City Council Meeting to give citizens the opportunity to
comment on the 2012 proposed projects and activities. See page 33 for minutes of the public
hearing.
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AMENDMENTS
The City of Denton is amending the 2004-2005 and 2007-2009 Action Plan to reallocate
$126,987 in CDBG funds and $184,219 in HOME funds to a new activity in 2012/13 program
year. The City of Denton is amending the following Action Plans:
The 2004 Action Plan is being amended to reallocate $5,003 in HOME residual funds that
become available from the close-out of the 2004 Habitat for Humanity Project. The
residual funds will be allocated to a new 2012 activity.
The 2005 Action Plan is being amended to reallocate $72,589 in HOME residual funds that
became available from the close-out of the 2005 Infill New Construction Program. The
residual funds will be allocated to a new 2012 activity.
The 2005 Action Plan is being amended to reallocate $36,500 in HOME residual funds that
become available from the close-out of the 2005 Habitat for Humanity Project. The
residual funds will be allocated to a new 2012 activity.
2007 Action Plan is being amended to reallocate $70,127 in HOME residual funds that
become available from the close out of the 2007 Infill New Construction. The residual
funds will be allocated to a new 2012 activity.
2008 Action Plan is being amended to reallocate $36,534 in CDBG residual funds that
become available from the completion of the 2008 Sidewalk Project. The residual funds
will be allocated to a new 2012 activity.
2009 Action Plan is being amended to reallocate $90,453 in CDBG residual funds that
became available from the completion of the 2009 Southeast Sewer Project. The residual
funds will be allocated to a new 2012 activity.
EVALUATION OF PAST PERFORMANCE
Last year was the -2014 Consolidated Plan for Housing and
Community Development. Many things were accomplished during the year in the housing, human
services and public facilities improvement activities. Though funding levels continue to decrease,
programs have been revised and funding transferred if necessary to ensure that the programs assisting
households and neighborhood with basic needs have continued. The City of Denton and the non-profit
organizations serving residents continue to bring additional non-Federal resources to support these
activities.
During the 2010-11 program year, the owner-occupied Home Improvement and Minor Repair programs
were managed by a smaller staff than in previous years. This was due to funding reductions. The
reduction in staff spurred programmatic changes that resulted in assistance to a larger number of
households than were assisted last year. A streamlined application process was developed. This, along
with other changes to systems and processes minimized the time needed to complete projects. Of the 49
minor repairs completed this year, over 20 households at or below 65 percent of income limits were
assisted with central air conditioner repairs or replacement during one of the hottest summers since 1980.
Staff did an outstanding job making sure that most of these projects were completed in an average of two
weeks or less (from application completion date to final inspection). Three homes, one rehabilitation and
two reconstructions, were certified Energy Star by independent, third party raters. By continuing to add
Energy Star homes to the affordable housing stock, Denton continues to provide benefit to the
low/moderate-income community.
The Homebuyer Assistance Program continued to assist low and moderate income renters in Denton who
wished to purchase a home. Though the number of homebuyers accessing the program has not yet
reached pre-recession levels, they are increasing. Changes were made to the program guidelines to
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provide CDBG funds to assist with program required repairs. Having a funding source to assist with
program required repairs has been a deterrent to utilizing the program. In the past, City of Denton has
applied for Federal Home Loan Bank funds to assist with repairs; however, the third lien requirement by
the Federal Home Loan Bank did not make those funds appealing. Another change to the program
guidelines is the use of Certified Realtors by the program. This program changes allowed staff to ensure
te agents were familiar with program requirements from the beginning of the
application process. After the changes were made, staff promoted the program to increase the number of
participating lenders and Realtors by providing monthly trainings and marketing the program to these
groups. The number of application to the Homebuyer Assistance Program increased at the end of the
2010/11 program year.
Continuum of Care activities continued to be a priority, particularly with the increase in homeless and
potentially homeless households in Denton County. The strength and focus of the Denton County
Homeless Coalition has supported annual awards of Emergency Shelter Grant and a Homeless Prevention
and Rapid Re-Housing grant from the State of Texas. Also, Supportive Housing Program funding has
been awarded by HUD to various organizations. These funds are used by local agencies to meet the
needs of homeless and potentially homeless individuals and families. Over the five-year period, up to
five agencies participa
Activities include homeless prevention, provision of essential services and payment of operating and
maintenance costs for shelters. SHP funding continues to support the Homeless Management Information
System for the Denton County Homeless Coalition. The Denton County Homeless coalition is working
on an updated 10-year plan to help end homelessness.
It is evident from the number and range of public service activities supported by the City of Denton that
this is a very important focus of Federal and local support. These public services activities have been
successful in meeting needs identified in the Denton community. Health care has been one area where the
community has stepped
services to low-income individuals in Denton County, closed, Health Services of North Texas (previously
known as AIDS Services of North Texas) purchased the clinic equipment and other items, and expanded
their clinic services to include the low-income individuals in Denton County. The City supports the Clinic
by providing funding for patient services and medications that are not covered through the Medicaid
system. The City of Denton continues to support childcare for low-income families, prenatal health care,
services for the elderly, services to at risk children, services for children who are victims of abuse, shelter
services for women who are victims of domestic violence, and households affected by AIDS.
Staff is working more closely with Engineering, Parks and Recreation and Water/Wastewater in an
attempt to speed up the public facility improvement process. The goal will be to complete public
improvement projects within the grant year for which the funds have been requested. During the past
year, the emphasis has been on completion of CDBG-R projects. All CDBG-R projects will be
completed by October 2011.
Programs and activities developed to meet community needs are recognized as an important measure of
support for a very diverse population. During the coming four years, due to the uncertainty of Federal
funding Community Development staff will need to expand efforts to find additional sources of funding,
particul
Housing, social services, neighborhood revitalization and public facility improvements will continue to be
important focus areas for Denton Community Development. Strong collaborative efforts among the local
service and housing organizations along with support from the major cities of Denton, Lewisville and
Flower Mound, continue to expand opportunities for low-income individuals and households in an effort
to help them reach self-sufficiency.
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2012 PROJECTS/ACTIVITIES
SUMMARY
The City of Denton's estimated total federal and program income funding for 2012 is $1,555,888
(includes $311,206 of Reprogrammed Funds). Program funds have been allocated to an array of
projects and activities to benefit low and moderate-income households. A total of 86.5% of all
CDBG and HOME funds has been allocated to low and moderate income activities not including
administration activities. Each project is described in detail from pages 8 to 15 and is arranged by
alphabetically order. See the following list of CDBG and HOME proposed projects and activities
for their assigned page number:
CDBG CDBG HOME HOME
Page National Reallocated 2012 Reallocated 2012
# Project Name Objective Funds Funds Funds Funds
8 Alexander Sewer Line Project LMA $51,500
9 Community Development Administration N/A $171,492 $38,673
9 Crescent Street Sidewalk Project LMA $127,000
10 Denton Affordable Housing LMH $100,000
10 Denton City County Day School LMC $31,520
11 Denton City County Day Improvements LMC $72,581
11 Denton County Friends of the Family LMC $25,000
12 Family Health Care, Inc. LMC $19,000
12 Fred Moore Day Nursery Improvements LMC $286,759
13 Health Services of North Texas LMC $26,519
13 Home Improvement Program LMH $184,219 $242,545
14 Martin Luther King Summer Program LMC $15,000
14 Minor Repair Program LMH $126,987 $21,013
15 Special Programs for Aging Needs LMC $10,080
15 Tenant Based Rental Assistance LMH $6,000
Total Funding Allocated to Projects $126,987 $857,464 $184,219 $387,218
Funding Available $126,987 $857,464 $184,219 $387,218
Balance of Funds $0 $0 $0 $0
Total for Low and Moderate Activities $126,987 $685,972 $184,219 348,545
Percentage of Low/Moderate Income Activities 100% 80% 100% 90%
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PROJECT DESCRIPTIONS
The following are descriptions of projects and activities that will be funded during the 2012 program year
with CDBG and HOME funds:
ALEXANDER SEWER LINE REPLACEMENT
line will be constructed and placed in the street. The existing sewer line is substandard in size, has met the life
expectancy with significant age deterioration, is in a state of disrepair and has had a number of service issues
with sewer line chokes. The project is located in a low and moderate income census tract that has a total of
HUD Matrix Code: 03J Water/Sewer Improvements 570.201(c)
Objectives:
Suitable Living Environment
Eligibility: 570.208(a)(1) Low/Mod Area
Decent Housing
Priority Need: Infrastructure
Creating Economic
Improve quality/increase quantity of public
Opportunities
Specific Objective:
improvements for low income persons.
Number of persons assisted where activity was used
Outcomes:
Specific Outcomes
to meet a measurable improvement of quality.
Availability/Accessibility
Indicators:
2,192 people
Affordability
Sustainability
Project Goals: 2,192 people
Primary Purpose: Homeless HIV/AIDS Disabled
Funding:
Subrecipient:
Local Government CDBG $51,500
Location:
CT 21200/BG 2 72.72% LM HOME 0
Start Date
09/01/12 Other Sources 0
Completion Date 07/31/13
Total $51,500
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COMMUNITY DEVELOPMENT ADMINSTRATION
CDBG and HOME funds will be used for program management, coordination, monitoring and evaluation
housing. munity Development Department.Funding
includes $2,000 in proposed CDBG program income and $4,500 in HOME Program Income.
21A General Program Administration 570.206
Objectives:
21H HOME Admin/Planning Costs of PJ (subject to
HUD Matrix Code:
Suitable Living Environment
10%) 92.207 (a)
Decent Housing
Eligibility: 570.208(a)(2) Low/Mod Limited Clientele
Creating Economic
Opportunities
Priority Need: Planning & Administration
Specific Objective: N/A
Outcomes:
Availability/Accessibility
Specific Outcomes: N/A
Affordability
Project Goals: N/A
Sustainability
Primary Purpose: Homeless HIV/AIDS Disabled
Funding:
Subrecipient: Local Government
CDBG $174,492
Location: Community Wide
HOME $38,673
Start Date 08/01/12
Other Sources $221,560
Completion Date 07/31/13
Total $431,725
CRESCENT SIDEWALK PROJECT
The project consists of installing 900 feet of sidewalk on the north side of Crescent from Fulton to Alice. And
install 870 feet of sidewalk on the north side of Crescent from Alice to Carroll. Both sections would require
new sidewalk and disability ramps. Approximately 1,770 linear feet of sidewalk will be constructed. Project
HUD Matrix Code: 03L Sidewalks 570.201(c)
Objectives:
Suitable Living Environment
Eligibility: 570.208(a)(1) Low/Mod Area
Decent Housing
Priority Need: Infrastructure
Creating Economic
Improve quality/increase quantity of public
Opportunities
Specific Objective:
improvements for low-income persons.
Outcomes:
Specific Outcomes Number of persons assisted where activity was used
Availability/Accessibility
Indicators: to meet a measurable improved quality.
Affordability
Project Goals: 1,770 linear feet of sidewalk
Sustainability
Primary Purpose: Homeless HIV/AIDS Disabled
Funding:
Subrecipient:
Local Government CDBG $127,000
Location:
CT 204.03 /BG 1 57% LM HOME 0
$22,100
Start Date
09/01/12 Other Sources
Completion Date 7/31/13
Total $149,100
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DENTON AFFORDABLE HOUSING CORP RENTAL UNITS
Rehabilitation of affordable rental units in Denton for special needs populations. These rental units are owned
by Denton Affordable Housing Corp. Funds will be utilized for the actual cost of rehabilitation of rental units.
This project also consists of $20,000 for operating expenses and $80,000 in CHDO Set-aside (minimum15% of
HOME Grant). Program will be carried out by the Denton Affordable Housing Corporation a certified
Community Housing Development Organization (CHDO).
HUD Matrix
Objectives:
14B Rehab; Multi-Unit Residential Buildings 570.202
Code:
Suitable Living Environment
Eligibility: 570.208(a)(3) Low/Mod Housing
Decent Housing
Creating Economic
Priority Need: Rental Housing
Opportunities
Specific Objective: Improve the quality of affordable rental housing.
Outcomes:
Specific Outcomes Number of households assisted with standard
Availability/Accessibility
Indicators: affordable housing units. - 5 housing units
Affordability
Sustainability
Project Goals: 5 housing units
Primary Purpose: Homeless HIV/AIDS Disabled
Funding:
Subrecipient: CHDO 92.2
CDBG 0
Location:
Downtown Denton HOME $100,000
Start Date
09/01/2012 Other Sources $214,522
Completion Date 09/30/2013
Total $314,522
DENTON CITY COUNTY DAY SCHOOL
Provision of childcare services for low income children between the ages of 2 years and 5 years. Funds will be
The school provides affordable day care on a sliding scale. Project will
Community Development Department and Denton City County Day School.
HUD Matrix Code: 05L Child Care Services 570.201(e)
Objectives:
Suitable Living Environment
Eligibility: 570.208(a)(2) Low/Mod Limited Clientele
Decent Housing
Priority Need: Public Services
Creating Economic
Opportunities
Improve the services for low/moderate income
Specific Objective:
persons.
Outcomes:
Specific Outcomes Number of persons assisted with improved access to
Availability/Accessibility
Indicators: a service - 199 persons
Affordability
Sustainability
Project Goals: 199 People
Primary Purpose: Homeless HIV/AIDS Disabled
Funding:
Subrecipient: Private 570.500(c)
CDBG 31,520
Location:
1603 Paisley Street, Denton Texas 76209 HOME
Start Date
10/01/12 Other Sources $483,760
Completion Date 09/30/13
Total $515,280
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DENTON CITY COUNTY DAY SCHOOL PROJECT
Project consists of making needed playground and school improvements to the school. CDBG funds will be
used to replace of playground equipment, laundry room improvements, renovation to storage room and
additional to additional storage space and cubbies in classrooms. The school provides day care on a sliding
Denton City County Day School.
Objectives:
HUD Matrix Code: 03M Child Care Centers 570.201 (C)
Suitable Living
Eligibility: 570.208(a)(2) Low/Mod Limited Clientele
Environment
Priority Need: Public Facilities Decent Housing
Creating Economic
Improve the services for low/moderate income
Opportunities
Specific Objective:
persons.
Outcomes:
Specific Outcomes Number of persons assisted with new access to a
Availability/Accessibility
Indicators: facility 199 children
Affordability
Sustainability
Project Goals: 199 children
Primary Purpose: Homeless HIV/AIDS Disabled
Funding:
Subrecipient: Private 570.500(c)
CDBG $72,581
Location:
1603 Paisley Street, Denton Texas 76209 HOME 0
Start Date
08/01/12 Other Sources 0
Completion Date 12/31/12
Total $72,581
DENTON COUNTY FRIENDS OF THE FAMILY
Provision of counseling services, crisis assistance and emergency shelter for family members impacted by
domestic violence and/or sexual assault. Funds will be utilized to pay direct services for victims of domestic
violence. Program will be carried out by the Denton County Friends of the Family.
HUD Matrix Code: 05G Battered and Abused Spouses 570.201(e)
Objectives:
Suitable Living Environment
Eligibility: 570.208(a)(2) Low/Mod Limited Clientele
Decent Housing
Priority Need: Homeless
Creating Economic
Opportunities
Specific Objective: Provide emergency services for homeless persons.
Outcomes:
Specific Outcomes Number of persons assisted with improved access to
Availability/Accessibility
Indicators: a service 160 persons
Affordability
Sustainability
Project Goals: 160 People
Primary Purpose: Homeless HIV/AIDS Disabled
Funding:
Subrecipient: Private 570.500(c)
CDBG $25,000
Location:
Confidential HOME
Start Date
10/01/2012 Other Sources $1,919,371
Completion Date 09/30/2013
Total $1,944,374
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FAMILY HEALTH CARE
Provision of a prenatal clinic aiding women who are without private insurance or Medicaid. Funds will be
used to procure services for non-Medicaid eligible, low-income pregnant women. Program will be carried out
by Family Health Care, Inc.
Objectives:
HUD Matrix Code: 05M Health Services 570.201 (e)
Suitable Living
Eligibility: 570.208(a)(2) Low/Mod Limited Clientele
Environment
Priority Need: Public Services Decent Housing
Creating Economic
Improve the services for low/moderate income
Opportunities
Specific Objective:
persons.
Outcomes:
Specific Outcomes Number of persons assisted with improved access to
Availability/Accessibility
Indicators: a service 65 persons
Affordability
Sustainability
Project Goals: 65 People
Primary Purpose: Homeless HIV/AIDS Disabled
Funding:
Subrecipient: Private 570.500(c)
CDBG $19,000
Location:
3537 South I-35E, Suite 210, Denton 76210 HOME
Start Date
10/01/2012 Other Sources $446,958
Completion Date 09/30/2013
Total $465,958
FRED MOORE DAY NURSERY PROJECT
Project consists of various improvements to the day care facility. Improvements will include classroom
addition, improvements of sidewalks and parking, ADA/TAS compliance, construction of retaining wall and
drainage, replacement of windows, replacement of fencing, painting, and upgrade of playground equipment
landscaping. The day care provides services to low and moderate-income families. The project will be carried
out by Fred Moore Day Nursery School and the Community Development Division.
Objectives:
HUD Matrix Code: 03M Child Care Centers 570.201 (C)
Suitable Living
Eligibility: 570.208(a)(2) Low/Mod Limited Clientele
Environment
Priority Need: Public Facilities Decent Housing
Creating Economic
Improve services for low and moderate-income
Opportunities
Specific Objective:
persons.
Outcomes:
Specific Outcomes Number of persons assisted with access to improved
Availability/Accessibility
Indicators: facility 140
Affordability
Sustainability
Project Goals: 140 persons
Primary Purpose: Homeless HIV/AIDS Disabled
Funding:
Subrecipient: Private 570.500(c)
CDBG $286,759
Location:
821 Cross Timber Street, Denton, 76205 HOME 0
Start Date
09/01/12 Other Sources 0
Completion Date 05/31/13
Total $286,759
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HEALTH SERVICES OF NORTH TEXAS
Provision of food and medical care to individuals and families impacted by AIDS/HIV and medical assistance
to underserved, low-income, and uninsured residents of the city of Denton. Funds will be used to buy food,
hygiene products and medical care for non-HIV related infections and chronic diseases. Additional funding
will be used for the salary of a pharmaceutical assistance program - coordinators salary, medical care,
diagnostic tests, laboratory tests, medication and durable medical supplies for low-income residents of the city
of Denton. Program will be carried out by Health Services of North Texas.
Objectives:
HUD Matrix Code: 05 Public Services (General) 570.201(e)
Suitable Living Environment
Eligibility: 570.208(a)(2) Low/Mod Limited Clientele
Decent Housing
Priority Need: Non-Homeless Special Needs
Creating Economic
Opportunities
Improve the services for low/moderate income
Specific Objective:
persons.
Outcomes:
Number of persons assisted with improved access to
Availability/Accessibility
Specific Outcomes:
a service 801 persons
Affordability
Sustainability
Project Goals: 801 People
Primary Purpose: Homeless HIV/AIDS Disabled
Funding:
Subrecipient: Private 570.500(c)
CDBG $26,519
Location: 4210 Mesa Drive, Denton Texas 76207
HOME
Start Date 10/1/2012
Other Sources $998,500
Completion Date 9/30/2013
Total $1,025,019
HOME IMPROVEMENT PROGRAM
Rehabilitation of owner-occupied structures in targeted neighborhoods. Funds are available in low interest
loan and grant combinations. Homes that are not suitable for rehabilitation are demolished and reconstructed.
Funding also includes estimated program income for HOME ($54,000) and CDBG ($8,000). Program will be
Division.
HUD Matrix Code: 14A Rehab; Single-Unit Residential 570.202
Objectives:
Suitable Living Environment
Eligibility: 570.208(a)(3) Low/Mod Housing
Decent Housing
Creating Economic
Priority Need: Owner-occupied Housing
Opportunities
Specific Objective: Improve the quality of owner-occupied housing.
Outcomes:
Specific Outcomes Number of units brought from substandard to
Availability/Accessibility
Indicators: standard condition 9 housing units
Affordability
Sustainability
Project Goals: 9 housing units
Primary Purpose: Homeless HIV/AIDS Disabled
Funding:
Subrecipient: Local Government
CDBG $0
Location:
Community Wide HOME $426,764
Start Date
08/01/2012 Other Sources
Completion Date
07/31/2013 Total $426,764
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MARTIN LUTHER KING SUMMER PROGRAM
Provision of a summer day program targeted to youth in Denton. Funds will be used to provide scholarships
for low-
HUD Matrix Code: 05L Child Care Services 570.201(e)
Objectives:
Suitable Living Environment
Eligibility: 570.208(a)(2) Low/Mod Limited Clientele
Decent Housing
Priority Need: Public Services
Creating Economic
Opportunities
Improve the services for low/moderate income
Specific Objective:
persons.
Outcomes:
Specific Outcomes Number of persons assisted with improved access to
Availability/Accessibility
Indicators: a service 56 people
Affordability
Sustainability
Project Goals: 56 people
Primary Purpose: Homeless HIV/AIDS Disabled
Funding:
Subrecipient:
Local Government CDBG $15,000
Location:
1300 Wilson St., Denton Texas HOME
Start Date
06/01/14 Other Sources
Completion Date 08/31/14
Total $15,000
MINOR REPAIR PROGRAM
Program serves low-income homeowners by providing a grant of up to $5,000 for repairs. Repair cannot be
ivision.
HUD Matrix Code: 14A Rehab; Single-Unit Residential 570.202
Objectives:
Suitable Living Environment
Eligibility: 570.208(a)(3) Low/Mod Housing
Decent Housing
Creating Economic
Priority Need: Owner-occupied Housing
Opportunities
Improve the quality of owner housing.
Specific Objective:
Outcomes:
Specific Outcomes Number of units occupied by elderly - 34
Availability/Accessibility
Indicators: Number of units made accessible - 5
Affordability
Sustainability
Project Goals: 34 housing units
Primary Purpose: Homeless HIV/AIDS Disabled
Funding:
Subrecipient:
Local Government CDBG $148,000
Location:
Community Wide HOME
Start Date
08/01/2012 Other Sources
Completion Date
7/31/2013 Total $148,000
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SPAN, INC. (SERVICES PROGRAMS FOR AGING NEEDS)
Provision of congregate and home-delivered meals to the elderly. Funds will be used to buy meals. SPAN
provides meals, primarily to elderly Denton residents or to persons sixty years or older. Home meals are
specifically provided to home-bound persons. Congregate meals are provided at two local senior centers. Of the
meals provided by SPAN, Inc., 16% are congregate meals and 84% are home-delivered meals. Program will be
carried out by SPAN.
Objectives:
HUD Matrix Code: 05A Senior Services 570.201(e)
Suitable Living Environment
Eligibility: 570.208(a)(2) Low/Mod Limited Clientele
Decent Housing
Priority Need: Non-housing special needs
Creating Economic
Opportunities
Specific Objective: Improve the services for low/moderate income persons.
Outcomes:
Specific Outcomes Number of persons assisted with improved access to a
Availability/Accessibility
Indicators: service 330 persons
Affordability
Sustainability
Project Goals: 330 people
Primary Purpose: Homeless HIV/AIDS Disabled
Funding:
Subrecipient: Private 570.500(c) CDBG $10,080
Location: 1800 Malone Street, Denton, Texas 76201 HOME
Start Date
10/01/2012 Other Sources $620,141
Completion Date 09/30/2013 Total $630,221
TENANT BASED RENTAL ASSISTANCE
Provision of rental assistance to special needs households including elderly and disabled. Funds will be utilized to
make direct rental payments to owners/manager s of units where a special needs TBRA resident resides. Project
Objectives:
HUD Matrix Code: 05S Rental Housing Subsidies (TBRA)
Suitable Living
Eligibility: N/A
Environment
Priority Need: Rental Housing
Decent Housing
Creating Economic
Specific Objective: Improve access to affordable rental housing.
Opportunities
Outcomes:
Specific Outcomes Number of assisted units occupied by elderly or
Availability/Accessibility
Indicators: disabled households 2 households
Affordability
Sustainability
Project Goals: 1 households
Primary Purpose: Homeless HIV/AIDS Disabled
Funding:
Subrecipient: Local Government
CDBG $
Location:
Community wide HOME $6,000
Start Date
08/01/12 Other Sources $
Completion Date 07/31/13
Total $6,000
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OTHER RESOURCES AVAILABLE
GENERAL FUNDS
Also, during the 2012 program year, the City of Denton plans to undertake additional
activities/programs to address local objectives and strategies using City of Denton General Fund
dollars.
The Human Services Advisory Committee has recommended funding the following human
services programs. It is recommended that these activities be funded through Denton's general
fund budget. City Council will consider approval of the following recommendations in
September 2012.
General Other Total
Category / Agency
Funds Funds Funds
Aging Services
Day Stay for Adults 45 people $5,100 $286,800 $291,900
RSVP 490 people $10,000 $207,967 $217,967
Emergency Services
Denton County HMIS N/A $18,000 $68,908 $86,908
HOPE, Inc. 40 people $24,000 $47,533 $71,533
Salvation Army of Denton 950 people $20,000 $106,440 $126,440
Day Care /After School Care
Denton Christian Preschool 95 people $22,500 $408,761 $431,261
Fred Moore Day Nursery 140 people $35,000 $394,825 $429,825
Child/Family Services
CASA 216 people $10,000 $164,475 $174,475
Communities in School 380 people $8,000 $691,276 $699,276
Other Services
Camp Summit 35 people $2,000 $1,512,455 $1,514,455
PediPlace 284 people $4,480 $1,682,469 $1,686,949
Total
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STRATEGIES & PROPOSED PROJECTS
The City of Denton's 2012 funding has been allocated to programs and activities that meet
objectives stated in Denton's five-year strategic plan. Following is the list of the five-year
strategies and proposed outcomes stated in the 2010-14 Consolidated Plan and proposed projects
and activities that will be undertaken to meet those strategies.
Outcome/ 5-yr
Objective Consolidated 5-yr Consolidated Plan 1-yr Action Plan
Plan Outcome Measures Proposed Activities
Strategy
RENTAL HOUSING STRATEGIES
DH-3.1 Encourage and support An addition of 150 Provide support for developments meeting this
Sustainability of the development of affordable units in mixed strategy.
Decent Housing small mixed-income income developments with
rental developments in 50 units or less would assist
accessible areas. in meeting this outcome
measure.
DH-2.1 Encourage self-Self sufficiency programs Work with and provide funding when appropriate
Affordability of sufficiency among will target households to support transitional housing and self-
Decent Housing households that receiving rental assistance sufficiency programs administered by Denton
currently receive rental and other forms of public Housing Authority and HOPE, Inc. and other
subsidies and other assistance. Create housing local organizations.
forms of public affordability for 3 to 5
support. households per year.
DH-1.1 Encourage and support Support repairs or Work with Code Enforcement Division and local
Availability/ the rehabilitation of rehabilitation of 5 to 10 rental property owners to identify and support
Accessibility of substandard units. units per year. rehabilitation of substandard units.
Decent Housing
DH-2.2 Encourage and assist Approximately 150 renters Continue supporting the
Affordability of low-income renters to will be assisted.
Decent Housing become homeowners. Housing Opportunity Program,
New Construction Program and Nevada Court
Project
Sufficiency Program and Habitat for Humanity.
DH-1.2 Target programs and Four newsletters per year Disseminate program information in Spanish and
Availability/ information to will be sent out. Additional English to organizations serving these groups.
Accessibility of minorities and the information will appear on
Decent Housing elderly. cable channel.
OWNER-OCCUPIED HOUSING STRATEGIES
DH-2.3 Educate homeowners Information will be provided 9 households will be provided successful
Affordability of regarding home to 8-10 households per year. homeowner education.
Decent Housing maintenance and
budgeting for major
and minor repairs and
safe cleaning
practices.
DH-2.4 Assist low and Provide minor repairs to Funding of the Minor Repair Program for a
Affordability of moderate-income approximately 100 very low minimum of 34households.
Decent Housing households with to moderate-income
minor housing repairs homeowners.
and weatherization.
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Outcome/ 5-yr
Objective Consolidated 5-yr Consolidated Plan 1-yr Action Plan
Plan Outcome Measures Proposed Activities
Strategy
DH-3.2 Encourage and assist Assistance to 20 to 35 Funding of the Home Improvement Program for 9
Sustainability of low and moderate-households. It is anticipated households.
Decent Housing income homeowners that 25%-35% of the annual
to maintain their units allocation will be dedicated to
up to current City of this targeted area.
Denton code
standards in targeted
areas.
HOMEOWNERSHIP & PRODUCTION OF AFFORDABLE UNITS
DH-2.5 Educate homebuyers Information will be provided Support of HUD approved homeowner-ship
Affordability of regarding home to 100 prospective workshops by local agencies and lenders
Decent Housing buying process and homebuyers.
household budgeting.
DH-2.6 Encourage and assist Approximately 100 renters Homebuyer
Affordability of low and moderate will be assisted.
Decent Housing income renters to Housing Opportunity Program with residual
become homeowners. funds.
It is anticipated that
35% to 50% will be
minority households.
DH-2.7 Support production of Construction of an estimated New
Affordability of affordable units. 50 new units. Construction Program and DAHC and Habitat for
Decent Housing
CONTINUUM OF CARE PREVENTING HOMELESSNESS
DH-2.8 Provide assistance for 1) Support a minimum of 1a) Support and refer persons to local business
Affordability of low-income 100 units of individual
Decent Housing households to secure and group counseling and and Credit Counseling Classes
and sustain safe, educational opportunities 1b) Provide funding to HOPE, Inc in support of
decent affordable concerning securing and programs
housing maintaining a home. 2a) Provide administrative support and funds
including 2b) Continue to support the Tenant
2) Support 750 individual/ Based Rental Assistance from HOME funds
family units of services to to the Elderly and Disabled to maintain
secure and maintain independent living and to prevent
housing including homelessness.
prevention of foreclosure
and eviction a year.
CONTINUUM OF CARE OUTREACH AND ASSESSMENT
SL-1.1 Improve community 1) Continue implementation 1) Provide funds to the Denton County
Availability/ assessment of needs of HMIS. Increase data Homeless Management Information System
Accessibility of and services available sharing and number of to enroll and support homeless service
Suitable Living participants. At least 3 agencies.
Environment 5 agencies should 2) Assist the Denton County Homeless
participate in data sharing. Coalition to organize a taskforce to create
2)Support development of a and implement a plan to in Chronic
county-wide, coordinated Homelessness including a coordinated
Discharge Policy and Plan discharge policy.
to End Chronic
Homelessness in two
years.
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Outcome/ 5-yr
Objective Consolidated 5-yr Consolidated Plan 1-yr Action Plan
Plan Outcome Measures Proposed Activities
Strategy
CONTINUUM OF CARE EMERGENCY SHELTER
DH-1.3 Meet the emergency 1) Support at least 1,000 1) Provide funds to the Denton County Friends
Availability/ shelter and basic emergency shelter nights of the Family Safe Shelter.
Accessibility of health, food, clothing, of stay a year. 2a) Support local agency with application to
Decent Housing and personal hygiene 2)Assist local agencies to Emergency Solutions Grant, Supportive
needs of the homeless apply for at least three Housing Program.
and victims of grants to provide
domestic violence. supportive services to all
homeless, victims of
domestic violence,
homeless families or
homeless youth.
CONTINUUM OF CARE TRANSITIONAL HOUSING
DH-1.4 Meet the transitional 1) Support at least 50 1a)
Availability/ housing and individuals/ families program to assist 40 people.
Accessibility of supportive service provided with transitional 2a) Provide local agencies with information on
Decent Housing needs of the homeless housing a yeargrant opportunities for funds to support
and victims of 2)Assist local agencies to transitional housing and supportive services.
domestic violence in apply for at least two 2b) Provide support for the applications to
preparation for a grants to provide request Emergency Solutions Grant Funds
move to permanent or additional transitional and Supportive Housing Program funds for
permanent supportive housing and supportive transitional housing and supportive services
housing. services3) Attend Ten Year Plan to End Homelessness
3)Support the increase use meetings and provide information on the
of transitional housing importance and need for transitional housing
and/or supportive services and/or supportive services.
to prepare individuals for
permanent housing in the
Ten Year Plan to End
Homelessness.
CONTINUUM OF CARE
TRANSITION TO PERMANENT HOUSING AND INDEPENDENT LIVING
DH-3.3 1) Assist agencies to apply 1a) Support local Health Services of North Texas
Provide homeless
Sustainability of for at least two grants to and Denton County MHMR apply for
and victims of
Decent Housing provide permanent Supportive Housing Program funds for
domestic violence
supportive housing with permanent supportive housing program
with permanent or
an emphasis on chronic projects.
permanent
homeless and persons 1b) Provide local agencies with information on
supportive housing.
with a severe mental grant opportunities for funds to support
illness and/ or HIV transitional housing and supportive services.
positive status. 2a) Participate in the Denton County Homeless
2)Assist at least two Coalition.
community partnerships/ 2b) Provide funding to support programs of
collaborative efforts to HOPE, Inc, Denton County Friends of the
continue to provide Family, and Denton Affordable Housing
additional permanent Corporation who have a collaborative effort
housing opportunities to to move victims of domestic violence from
the homeless, potentially emergency shelter to Transitional housing in
homeless and victims of preparation for stable, sustainable permanent
domestic violence housing.
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Outcome/ 5-yr
Objective Consolidated 5-yr Consolidated Plan 1-yr Action Plan
Plan Outcome Measures Proposed Activities
Strategy
LEAD-BASED PAINT STRATEGIES
DH-1.5 Educate homeowners, 30 households and 50-75 13 homeowners will receive both the HUD
Availability/ rental property contractors and property pamphletProtect Your Family from Lead in
Accessibility of owners/managers & managers received field Your Home and the EPA pamphletRenovate
Decent Housing contractors regarding guides for painting, home Right. Fifteen realtors will be educated on both
disclosure, the history maintenance and renovation the HUD Lead Rule and the EPA RRP Rule. All
of lead-based paint, work instructions. 20 contractors contacted will be encouraged to
its hazards to children owners, managers or receive EPA certification.
and how to use safe contractors receive individual
work practices when safe work practice video
disturbing paint in training for the five-year
older housing. period
DH-1.6 Reduce Lead-Based Average of 40 units will In properties built before 1978, five minor repairs,
Availability/ Paint Hazards in receive lead-based paint three owner occupied rehabilitations and five
Accessibility of owner and renter-inspection, hazard control homebuyer assistance projects will be completed
Decent Housing occupied residential reduction work or abatement, and receive lead-based paint reduction work, pass
units as needed. pass inspections and, when inspections and meet final clearance in
required, meet final clearance compliance with 24 CFR 35 regarding lead-based
over the five-year period. paint during 2011. For the Homebuyer
Assistance Program, only a visual inspection will
be conducted and property must pass inspection.
HUMAN SERVICES STRATEGIES
SL-1.2 Meet the basic food 1) Support at least 300 2a) Provide funds to support the Nutrition
Availability/ needs of the homeless emergency meals and food Center of Health Services of North Texas to
Accessibility of and low-income bags a year provide an estimated 50 persons with
Suitable Living weekly nutritional shops.
Environment 2) Support at least 150 meals 2b) Provide funds to support SPAN who will
and nutritional food provide meals to 330 to persons over 60 or
bags/shops a year disabled persons.
SL-1.3 Meet the basic shelter 1) Support at least 250 1) Provide funds to the Denton County Friends
Availability/ needs of homeless emergency shelter nights of the Family Safe Shelter to assist 160
Accessibility of and low-income of stay a year people.
Suitable Living persons 2)Support at least 25 2) Provide funds to HOPE, Inc to support a
Environment individuals/ families transitional housing program for an estimated
provided with transitional 40-65 persons.
housing a year 3a) Provide 10 staff hours to support the Denton
3)Provide at least 60 hours County Homeless Count conducted by the
of staff time in support of Denton County Homeless Coalition (DCHC).
at least 3 projects for the 3b) Provide staff time as necessary to support the
Denton County Homeless DCHC application for Continuum of Care
Coalition a year funds.
4)Support 75 individual/
family units of case
management and other
services to maintain
housing including
prevention of foreclosure
and eviction a year
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Outcome/ 5-yr
Objective Consolidated 5-yr Consolidated Plan 1-yr Action Plan
Plan Outcome Measures Proposed Activities
Strategy
SL-1.4 Foster and maintain 1) Participate in at least 3 1a) Participate in the Denton County Homeless
Availability/ an environment coalitions and/or Coalition in the effort to prevent and end
Accessibility of where families, collaborative efforts for homelessness.
Suitable Living neighborhoods, and community initiatives to 2a) Provide funds to three daycares to support the
Environment communities enjoy foster and maintain an provision of childcare to an estimated 357
strong, supportive environment to promote families.
relationships strong, supportive 2b) Provide funds to after school/summer care
relationships. programs and the provision of childcare for
2)Support at least 150 56 children.
individuals/ family units 3a) Provide support to Denton County Friends of
of childcare, after-school the Family for the provision of domestic
and summer care, violence and sexual assault victim services
parenting skills, and adult including counseling.
education assistance a
year. Center for Denton County to provide sexual
3)Support at least 75 units abuse/assault services to children and non-
of domestic violence and offending families members.
sexual assault prevention 4) Provide support to Denton County Friends of
education and training a the Family for the provision of community
year education and offender classes to prevent
domestic violence and sexual assault.
SL-1.5 City residents have 1) Support at least 50 units 1) Provide support the Family Health Care,
Availability/ access to health care of health care services a PediPlace and Health Services of North
Accessibility of to be as physically year. Texas for primary health care and pre-natal
Suitable Living and mentally fit as 2)Participate in any services to at least 1150 persons.
Environment possible coalitions/collaborative
efforts to improve
availability of health care
especially for low-
income persons, elderly,
and people with
disabilities.
3)Support at least 20 units
of mental health care
services a year...
INFRASTRUCTURE & PUBLIC SERVICE FACILITIES STRATEGIES
SL-3.1 Street improvements. Promote livability & Not applicable this year.
Sustainability of sustainability for residents of
Suitable Living low/mod neighborhoods.
Environment Projects will support 200 hhs.
SL-3.2 Installation of new Promote livability and Provide funding for installation of sidewalks on
Sustainability of sidewalks and sustainability for residents of Crescent Street.
Suitable Living replacement sidewalks. low/mod neighborhoods.
Environment Projects will support 200 hhs.
SL-3.3 Installation of water and Promote livability and Provide funding for replacement of sewer lines on
Sustainability of sewer lines. sustainability for residents of Alexander Street.
Suitable Living Connection of low/mod neighborhoods.
Environment residential units to Projects will support 150 hhs.
services.
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Outcome/ 5-yr
Objective Consolidated 5-yr Consolidated Plan 1-yr Action Plan
Plan Outcome Measures Proposed Activities
Strategy
SL-3.4 Installation of drainage Promote livability and Not applicable this year.
Sustainability of improvements including sustainability for residents of
Suitable Living improvements that will low/mod neighborhoods.
Environment remove residential Project will support
properties from approximately 50 hhs.
floodplain.
SL-3.5 Rehabilitation and Improve availability & Not applicable this year.
Sustainability of expansion of public accessibility of services
Suitable Living services facilities. through improvement to at
Environment least 2 public service
facilities.
SL-3.6 Improve and/or expand Improve availability & Not applicable this year.
Sustainability of park facilities including accessibility of services to at
Suitable Living open space, playground least 2 park facilities.
Environment and other recreational
facilities.
DEMOLITION STRATEGIES
SL-3.7 Continue to demolish To demolish 20 structures Continued support for the Demolition Program
Sustainability of substandard buildings during the five-year period. through Code Enforcement.
Suitable Living to improvement the
Environment appearance and safety
of neighborhoods
ANTI-POVERTY & ECONOMIC DEVELOPMENT STRATEGIES
EO-3.1 Support training and Provide economic Provide non-federal incentives to organizations to
Sustainability of employment activities opportunity by supporting create jobs. Work with job training organizations
Economic targeted to poverty activities that create jobs. to promote training in specific areas of need.
Opportunity and very low-income Observe an increase in the
households. number of poverty and low-
income hhs that achieve self-
sufficiency*.
EO-1.1 Expand educational Provide economic Provide funding to transitional housing providers.
Availability/ opportunities for opportunity for transitional Request that information on educational
Accessibility of those seeking housing clients. 25-35 hh opportunities be provided to clients.
Economic transitional housing (over 5 years) receive
Opportunity or other housing counseling/educational
support services. services.
EO-1.2 Encourage support of Over the five-year period 25+ Monitor federally funded projects and work with
Availability/ Section 3 goals by individuals hired for projects contractors to ensure that Section 3 requirements
Accessibility of local contractors. by private contractors. are fulfilled.
Economic
Opportunity
BARRIERS TO AFFORDABLE HOUSING STRATEGIES
DH-1.6 Educate the Improve accessibility and Quarterly newsletter will be sent out to clients,
Availability/Accescommunity regarding availability of information on local lenders, realtors, agencies, churches,
sibility of Decent the benefits of affordable units by providing neighborhood associations, libraries, recreation
Housing affordable housing. homeownership and fair centers and many others. Two public hearing will
housing information, be held during the preparation of the annual
quarterly newsletters, at least action plan and one during the preparation of the
2 public hearings annually. performance report.
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Outcome/ 5-yr
Objective Consolidated 5-yr Consolidated Plan 1-yr Action Plan
Plan Outcome Measures Proposed Activities
Strategy
DH-2.9 On an annual basis, Create affordability in Continue to request impact fee grants from the
Affordability of request approval and housing through provision of General Fund for housing non-profits for the
Decent Housing funding for impact an average of three to five construction of affordable housing.
fee grants for grants per year over the five-
producers of year period.
affordable housing.
DH-2.10 Allocate funding to Create affordability in Support for Denton Affordable Housing
Affordability of the non-profit and housing through construction , Private
Decent Housing for-profit of 25 50 SF units and 50 -developers and the Cit
organizations that are 100 rental units that are Program.
developing affordable affordable to low-income
housing. Request that households over the five-year
they attempt to period.
maximize the
leveraging of these
dollars and provide
documentation.
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2011 PROPOSED PROJECT MAP
With Minority Concentrated areas by Census Tracts
Minority
4
Concentration
by Census Tracts
5
0 - 25%
2
+25% - 30%
3
+31% - 40%
+41% - 50%
+50% -
6 1
100%
Source: U.S. 2000
Census
2012 Projects and Activities
1. Alexander Sewer Line Replacement Project 4. Health Services of North Texas*
2. Denton City County Day School* 5 Crescent Sidewalk Project
3. Family Health Care* 6. Fred Moore Day Nursery Project
Community-Wide Activities
MLK Summer Program* Minor Repair Program
CDBG and HOME Administration HOPE, Inc.
Denton Affordable Housing Corp. Rental Services Program for Aging Needs, Inc
Home Improvement Program
Tenant Based Rental Assistance Program
Geographic distribution of projects is based on citizen, service provider and City staff input
regarding significant needs in the low-income community, specifically in regard to public facility
improvements. Home Improvement Program activities are limited to low-income areas that are
zoned residential. This is to ensure that substantial amounts of funding are not expended on
housing in areas zoned commercial or industrial, where the zoning transition in the near future,
would no longer allow residential development. *Public service activity locations are provided
on the above map, however, services provided by each of the organizations is available to low
and moderate-income households throughout the Denton community.
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OTHER PROGRAM SPECIFIC REQUIREMENTS
HOME PROGRAM - FORMS OF INVESTMENT
The City of Denton, through the Homebuyers Assistance Program (HAP). Under the HAP program the
maximum HOME subsidy will be $14,900. This amount includes all investment that enables the family
to purchase the unit. This sets up a 5, 7 or 10-year recapture period for all homebuyers. The subsidy is
provided as a 5, 7 or 10 year deferred forgivable loan. Under the AHOP program the maximum HOME
subsidy will also be $14,900 and is set up as a 5-year recapture period.
According to the promissory note, the borrower agrees to occupy the property as his/her primary
residence for the term of the loan from the execution date of the promissory note and deed of trust. The
borrower must also agree to pay all mortgage payments, taxes and other assessments on the property in
a timely manner. In the event the borrower complies with the terms of the promissory note, deed of
trust and the program, the City of Denton and DAHC agree to release the maker of the note from
payment of the loan. Borrower agrees not to sell, lease, or transfer any interest therein during the term
of the loan. In the event that the borrower sells, leases or transfers the property, the City of Denton and
DAHC will require that the loan balance be repaid. If the borrower sells the property or if the property
is foreclosed upon, or transferred in lieu of foreclosure, the loan balance will be repaid from the net
proceeds. Net proceeds are defined by HUD as the sale price less closing costs and mortgage payoff. If
the net proceeds of the sale are not sufficient to repay the loan balance, the City of Denton and DAHC
can reduce the amount based on the available net proceeds at the time of sale. Recaptured funds from
the either program will be used to assist other first-time homebuyers.
Funding agreements and/or contracts with community housing development corporations and/or
subrecipients will include a requirement that the organization comply with HOME regulations in regard
to continued affordability of assisted units.
There are no other forms of investment that are not described in §92.205(b) by the City of Denton.
City of Denton utilizes recapture for the Homebuyer Assistance Program as required by 24 CFR 92.254(a). The
Homebuyer Assistance Program that provides down payment, closingreduction.
Recapture occurs when the recipient of HOME dollars either sells
the affordability/compliance period, or when the recipient of HO
maintain the property as a primary residence, the property is foreclosed on by any lender, or
violates the covenants contained in the Written Agreement betweeCity of Denton and the recipient of HOME
funds. The terms of recapture are contained in the Written Agreement between City of Denton and the recipient
of HOME funds for the Homebuyer Assistance Program. The following are the current recapture terms for each
program noted:
3. (INSERT THE SPECIFIC LANGUAGE UTILIZED IN THE WRITTEN AGREEMENT
4 (INSERT THE SPECIFIC LANGUAGE UTILIZED IN THE WRITTEN AGREEMENT
and #2 above)
NOTE: You are reminded that your Written Agreements should also specif
defaults for any reason other than the actual sale of the proper
property as his/her/their principal residence) the FULL AMOUNT OF THE HOME SUBSIDY must be repaid. (The PJ is
responsible to repay regardless of whether or not any or all of
MONITORING STANDARDS AND PROCEDURES
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The City of Denton will complete an annual comparison of the objectives stated in the 5-year
Consolidated Plan with actual accomplishments. Based on the comparison the City of Denton will
consider making changes or updates to the 5-year Consolidated Plan.
The City of Denton provides CDBG and General Funds to several non-profits agencies and
agencies on a daily basis. Each year agency staff is provided with training on financial procedures
and data collection. Agency staff is provided with appropriate Federal guidelines and OMB circulars
to ensure that they have access to pertinent information. Agencies are required to provide quarterly
beneficiary and financial reports. A year-end report is required to detail annual expenditures,
beneficiary information, funding sources and major accomplishments. Each year, the Human
Services Coordinator completes a risk analysis based on established criteria. On-site monitoring visit
The on-site monitoring includes a review of client
files, financial and accounting records, and procurement procedures. Independent audits are also
submitted and reviewed by the City staff.
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For the HOME program, a similar process is also followed to monitor the Denton Affordable
Coordinator with the
help of the Community Development staff monitors the CHDO on a regular basis to ensure that the
non-profit is meeting HOME regulations. TBRA units and residents are monitored on an annual
basis to ensure that all HOME requirements are met. Also, the only rental project not funded through
the local CHDO, is a project that provides transitional housing and services for single-parent
families. This organization is also monitored annually including a review of the client files for
income information.
Programs and projects carried out by the City are monitored daily. Staff maintains checklists on
individual projects to ensure that all required procedures have been completed. The housing
rehabilitation staff maintains records on all rehabilitation projects. The Community Development
Coordinator maintains records for the Homebuyer Assistance Program and the Administrator
maintains records on public infrastructure projects. The Administrator reviews and certifies all
applications prior to provision of assistance. A year-end report that details expenditures, revenue,
beneficiary information and major accomplishments is also required from all City programs and
projects.
PUBLIC HOUSING IMPROVEMENTS
The City of Denton has no public housing units.
PUBLIC HOUSING RESIDENT INITIATIVES
The City of Denton has no public housing units. However, City staff will continue to work with
the Denton Housing Authority to promote the Homebuyers Assistance Program to those
currently receiving Section 8 assistance. Information on the Homebuyer Assistance Program has
been mailed to all Section 8 recipients with their utility bills. No resident initiatives strategies
were included in the Consolidated Plan.
INSTITUTIONAL STRUCTURE
T10-2014
that hinder effective housing and social services delivery. These gaps include the following with
1.Need for more effective communication between housing organizations in the North Texas
area, including those serving the City of Denton. Local housing organizations need to work
together to expand resources and programs to ensure that a variety of housing choices are
available to serve low and moderate-income households.
Action to overcome gap: Continue to encourage participation in the Denton County
Homeless Coalition, the Denton County Senior Services and other collaborative
organizations. Work with agencies and continue to support partnership efforts and the
sharing of information regarding funding opportunities.
2.Need for more effective coordination between emergency assistance agencies.
Action to overcome gap: Continue to support efforts of the Denton County Homeless
Coalition and HOPE, Inc. to expand the network of organizations participating in HMIS.
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3.Lack of private contractors experienced in lead-based paint hazard reduction and abatement
and lack of funding to complete projects. Contractor training along with additional funding
targeted to lead abatement is critical to continue the City's owner-occupied rehabilitation
program.
Action to overcome gap: Request additional funding where available to train contractors and
pay increased costs. Work with training organizations to promote training opportunities to
local contractors and employees.
4.Lack of shelter facilities for families and youth.
Action to overcome gap: Support work of Denton County Homeless Coalition in targeting
priority services and facilities needed in the area. Assist in grant writing and other forms of
fund raising. Administer homeless grant funds when appropriate and support is needed.
5.Lack of coordination of homebuyer/homeowner educational services needed to provide a
higher level of information.
Action to overcome gap: Investigate a partnership with the Denton Housing Coalition,
Denton Affordable Housing Corporation and/or the State of Texas to develop a more
comprehensive educational program.
6.Inability to assist low and moderate-income property owners to bring housing units up to
standard condition.
Action to overcome gap: Seek out additional funding to assist low income homeowners and
work to develop program or policies to ensure that owners of rental property improve units
as needed to maintain unit up to local code requirements.
ADDRESSING THE CHRONIC HOMELESS (UPDATE IN PROGRESS)
The Denton County Homeless developed the following steps during the 2010-2014 Consolidated
Plan process to address chronic homeless. These steps are reaffirmed during the
2012/13program year.
The Denton County Homeless Coalition believes a structured and seamless collaborative system
of services and programs can move individuals experiencing chronic homelessness to sustainable
permanent supportive housing. This transition to sustainable permanent housing is the key to
ending chronic homelessness.
The DCHC point-in-time homeless count taken in March 2009 (Denton County Homeless
Count) identified fifteen sheltered and 13 unsheltered chronic homeless. It is likely that there
were approximately forty-three chronic homeless that were not counted. These estimates were
created by applying the Texas Homeless Network Statistics of 27% of unaccompanied adults
At this time DCHC is moving from a coalition philosophy to a community strategy to end
chronic homelessness. A coalition subcommittee is in the process of developing a Ten-Year
Plan to End Chronic Homelessness. Since the plan is in process, the steering committee decided
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to take a three-step planning approach to building a community strategy to end chronic
homelessness.
1.A small committee conducting research on strategies, stakeholders, goals, and activities to
promote appropriate services for the community and chronic homelessness. In the fall of
2004, the small group completed their research and provided possible community directions
for review by the steering committee. The Steering Committee used the information to
move to the Step Two of the three step planning approach.
2.Identified community stakeholders and possible actions necessary to end chronic
homelessness. Upon review of other successful planning processes to end chronic
homelessness, the steering committee decided to approach local elected officials to sponsor
and convene the community planning process. The DCHC is in the process of completing
this step of the three step planning approach.
3.Convene a large community meeting for all identified stakeholders to review, modify, and
agree upon a plan for the community to end-chronic homelessness. The DCHC expects the
community plan to end-chronic homelessness will build from current programs and services
available.
The Denton County Homeless Coalition has identified several obstacles to ending chronic
homelessness including lack of major substance abuse services, healthcare services, and
transportation. These items present significant barriers in moving the chronic homeless from
experiencing homelessness to maintaining a stable environment.
HOME PROGRAM - MINORITY OUTREACH PROGRAM
To ensure employment and business opportunities for minority businesses the City of Denton
will continue to carry out and support the following activities during the program year.
1. The Denton Chamber of Commerce and the Black and Hispanic Chambers of Commerce
refer building contractors to the Community Development office to apply to be added to the
active contractors bid list.
2. Will request that general contractors on CDBG and HOME-funded capital projects give
preference to hiring minority or women subcontractors and employees as well as include
this wording in construction contracts.
3. City
and encourage minority participation
4. Notices are sent to both the Black Chamber and the Hispanic Chamber of Commerce in
Denton informing them about the programs, the assistance and contracting opportunities that
are available.
5. City of Denton will continue to attend the Small Business Development Breakfast on a
monthly basis.
6. City of Denton will continue to comply with all State bidding requirements for Historically
Underutilized Businesses (HUB)
7. City staff will also perform debarment reviews to ensure that no previously debarred
contractors are allowed to participate in projects.
8. City will continue to advertise annually in the Denton Record Chronicle and daily in the
local cable channel in search for contractors and will encourage participation by minority
contractors.
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HOME PROGRAM - Affirmative Marketing Policy and Implementing Procedures
Denton Affordable Housing Corporation
In accordance with federal regulations, including but not limited to the HOME Investment Partnership
-discrimination and equal opportunity in
housing, they have established the following procedures to affirmatively market their programs. These
procedures are intended to further the objectives of Title VII of the Civil Rights Act of 1968 known as the
requirements of Section 2306.257 of the Texas Government Code.
The stated policy of the Denton Affordable Housing Corporation is that individuals and families will not
be discriminated against in their housing choices or in access to housing services on the basis of race,
color, sex, religion, handicap, national origin, or familial status. Furthermore, DAHC is committed to the
goals of affirmative marketing which will be implemented in the specific steps outlined as follows:
1. Ensuring that all potential applicants and the general public have access to Federal Fair
Housing Laws and Affirmative Marketing Procedures through the following outreach
methods:
A.
other means throughout the target area served by DAHC. (All program advertising as well as
other advertising such as job postings should contain required fair housing or equal opportunity
language when appropriate.)
B. Distributing and posting available information in a variety of ways, as outlined in the
Affirmative Marketing Plan. These should be posted in advance of application periods and
maintained throughout the period. (All publications or other materials should contain required
fair housing or equal opportunity language when appropriate.)
2. Ensure that all persons, including persons covered by the Fair Housing Act and its
amendments, have access to information about program services and available units. This
includes special outreach to groups that are least likely to apply for assistance. This includes
home bound disabled, non-English speaking persons, neighborhood based organizations in
minority neighborhoods and/or any other group which not have access to information. When
DAHC learns of vacancies, it will make information about them known by:
A. Maintaining a list of units at the DAHC business office. This list should be available to the
general public during regular business hours.
B. dablehousing.org
C. Display a copy of the Affirmative Marketing Plan in the leasing office and make a copy of the
Plan available to the public upon request.
D. Bilingual Services: DAHC will attempt to maintain at least one staff person who is bilingual in
English and Spanish and have this service available during the regular work day hours. DAHC
will prepare program brochures and documents in both English and Spanish, to the extent
possible.
E. As part of the special outreach effort, the DAHC will work cooperatively with local
organizations which serve the needs of persons protected by the Fair Housing Act. Such
organizations might include minority churches, housing agencies, non-profits which serve
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disabled persons or displaced homemakers, eldercare organizations or any other specific
organization which provides services in the target area of DAHC. These organizations include:
HOPE, Inc.
PO Box 50946, Denton, TX 76202-0946
Contact: Barbara Atkins
Phone number: 940/382-0609
HOPE, Inc. is a non-profit organization administering programs geared to assist homeless
families.
REACH of Denton
405 S. Elm, Ste. 202, Denton, TX 76201-6068
Contact: Missy Dickinson
Phone Number: 940/383-1062
REACH, Inc. is a non-profit corporation with the goal of advocating for and empowering
people with disabilities to take charge of their life. REACH operates Resource Centers in Fort
Worth, Dallas, and Denton. The Centers are non-residential resource agencies which provide
services including information and referral, Peer Counseling/Support Groups, Independent
Living Skills, and Advocacy Assistance.
Denton County Mental Health/Mental Retardation (MHMR)
PO Box 2346, Denton, TX 76202-2346
Contact: Mary Gotcher
Phone number: 940/482-9294
MHMR provides case management and support services to individuals with mental health
and/or developmental disabilities.
Health Services of North Texas
4210 Mesa Drive, Denton, TX 76207
Contact: Ron Aldridge
Phone number: 940/381-1501
HSNT is a nonprofit organization that provides housing assistance and other support services to
individuals who are HIV positive or have Aids and their families. This organization also serves
as an advocacy group for this population.
Friends of the Family
1400 Crescent, Ste. 5, Denton, TX 76201
Contact: Toni Johnson-Simpson
Phone: (940) 387-5131
Friends of the Family provides shelter and emergency services to victims of domestic violence.
3. Recordkeeping -
The Denton Affordable Housing Corporation will keep records of the following:
A Demographic information of applicants for services. This information is included on HUD,
FHLB and TDHCA set-up and close-out forms.
B.
other advertising such as job postings should contain required fair housing or equal opportunity
language when appropriate).
C. Copies of brochures, flyers, and other program materials which reference their programs. (All
publications or other materials should contain required fair housing or equal opportunity
language when appropriate.)
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D. Dates, notices, and attendance records from public outreach meetings, if any.
F. Identification of special outreach population(s) and procedures utilized to inform this (these)
group(s).
G. Unit Occupancy/Vacancy Report on a quarterly basis to be made
available to the public.
4. Assessment and reporting requirements -
The Denton Affordable Housing Corporation will
regularly assess its outreach and affirmative marketing efforts and report its results to
interested parties, including the City of Denton and TDHCA, at the close of the contract period.
This will include:
A. A list of outreach methods used, particularly for special needs populations such as persons with
disabilities.
B. An assessment of success or failure of these methods. This can be made by comparing the
demographic data of clients served and those who applied with the demographics of the target
area.
C. Corrective action to improve affirmative marketing if unsuccessful. This might include
additional steps to further market the program to those groups which have not been served,
particularly persons with disabilities.
5. Annual Plan to Outreach to Historically Underutilized Businesses (HUBs)
In addition to the steps outlined above, on an annual basis, DAHC will prepare and implement a plan
to outreach to and network with, local minority businesses and HUBs. The Plan will respond to the
findings of the assessment of efforts and success described in paragraph 4. The outreach methods
may include:
DAHC will join the African American Chamber of Commerce in Denton
DAHC will join the Hispanic Chamber of Commerce in Denton
DAHC will attend neighborhood meetings to describe participation opportunities
Notices soliciting contractors will be placed in the following locations: Martin Luther King
Center, bulletin boards of grocery stores, Restaurants catering to minorities, and churches with
large minority populations
Whenever speaking at a public forum, DAHC representatives will mention that we are always
looking for HUB participation and encourage individuals to apply.
Participate in local and civic activities, such as the Cinco de Mayo celebration, distributing
information about programs and encourage HUBs to apply.
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Public Hearing Notes
December 8, 2011 MLK Recreation Center
Barbara Ross reviewed the outreach efforts that were taken to get the word out regarding the
public hearing. She also reviewed the eligible activities under both the HOME and CDBG
programs.
tance Program. She also
praised the Home Improvement Program that helps with adjacent housing marketability,
neighborhood safety and hazard reduction. Ms. Ross added that lead based paint was also
addressed by the program.
Ms. Ross asked for comments regarding what projects and programs should be funded in the
2012-13 program year.
Wendy McGee, Director of Fred Moore Child Care, outlined the services the agency provides.
She noted that Fred Moore Day Nursery School is the only agency currently providing sliding
scale fee to children under the age of two. She also mentioned the need to expand to serve more
infants. The agency receives calls on a weekly basis.
Leslie Wisenbaker stated that there is a need for more transitional housing services for persons
with substance abuse issues to lead them to more permanent housing situation. She added that
the 15% cap should be increased. Ms. Ross explained that the public services cap was set by the
federal regulations. Ms. Wisenbaker added that the per capita allowance of general funds
allocated to human services needed to be increased due to community needs.
Deb Robertson, Director of SPAN, asked if services were provided to add ramps to persons with
disabilities. Ms. Ross stated that various ADA improvements were eligible and that the Minor
Repair Program currently completes these types of improvements.
Leslie Wisenbaker stated the need for a crisis shelter that allowed more than five days of
lodging, especially for persons with substance abuse.
Public Hearing Notes
December 8, 2011 Denia Recreation Center
No citizens attended the public hearing at Denia.
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ACTION PLAN PUBLIC HEARING MINUTES
April 17, 2012
City Council Meeting
Wendy McGee, Executive Director of Fred Moore Day Nursery School (FMDNS), stated that
due to the additional CDBG funding that will be allocated to facility improvements at the
daycare, the children will have a safer environment. FMDNS will also be able to serve more
children as a result of a new classroom addition. She stated that FMDNS was the only sliding
fee scale daycare that provides services to children that are under two years of age. Ms. McGee
noted that with parent fees at only $2,000 to $2,400 per year that outside sources of funding to
support the daycare are needed. She thanked the City Council for their support
Rebecca Appling stated that her son attends FMDNS and he has been there since he was a baby.
She stated that the daycare really helps single women with children. She added that she thinks it
is a great idea to expand the playground and add another classroom.
Mayor Pro Tem Pete Kamp read the written comments submitted by Zarian Presley-Boone,
Andrea Schreiber and David Kaplan. Each of these individuals expressed their support for the
Cre
pedestrians.
MINUTES FROM 30-DAY COMMENT PERIOD
April 1, 2012 through April 30, 2012
As of April 17, no citizen comments had been received. Any comments provided after that date
will be included in the Action Plan submitted to the US Department of Housing and Urban
Development.
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Community Development Advisory Committee
February 8, 2012
Approved Minutes
Members Present: Amber Briggle, Margaret Fiedler, Bob Gorton, Gerard Hudspeth, Ray Jordan,
John Siegmund, Dorothy Watts, Ira Weinstein
Staff Present: Barbara Ross, Nancy Baker
Chairperson, Gerard Hudspeth called the meeting to order. He asked members to review the
minutes from the October 2, 2011 meeting. John Siegmund made a motion that the minutes be
approved as written. Ira Weinstein seconded the motion. The motion was approved.
Barbara Ross asked the committee members if there was any additional information that they
would like to receive from the applicants that is not included in the initial application
information. Vice-Chair Dorothy Watts stated that the revised application was easier to review,
however, the service
previous application. She requested that the applicants provide more information regarding the
demographics of their service population.
Members asked what household income levels were eligible to participate in the grant-funded
programs. Ms. Ross noted that Nancy Baker, housing programs manager, would be providing
the programs guidelines for the Home Improvement Program and the income levels were
included in the booklet.
Margaret
provide information that could be measured and accurately reported. She noted that the
performance measures stated in some of the applications were not specific enough. Ray Jordan
the measure would be completion of the project. Members continued to discussing the issue.
Ms. Ross stated that she would ask each of the applicants to include descriptors that could be
measured and included in the annual report.
Amber Briggle asked if the members could take a tour of the potential projects and some
completed housing projects. Ms. Ross indicated that she would work with the committee
the proposed projects on their own.
Members continued discussion of the questions they had regarding the applications. Mr.
Hudspeth commented that many of the questions will be answered when the applicant makes
his/her presentation to the committee. He asked Dr. Fiedler for an example of descriptors. Dr.
Fiedler explained that the applicants will be asked what they will accomplish as a result of
receiving project funding. Mr. Jordan stated that all of the applicants (non-profit) have already
provided this information to the United Way so, it is available. He added that the organizations
should have a list of the metrics/goals they plan to accomplish.
Mr. Jordan also asked how the Denton City County Day School (DCCDS) has spent their
previous funding. He stated a concern that the organization may be requesting funds to replace
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cabinetry, playground equipment and other items that were previously replaced through the
CDBG program. Ms. Ross indicated that she would get that information to the members.
Dr. Fiedler asked why the Denton Affordable Housing Corporation (DAHC) would need
operating funds from the City. She indicated that their financial reports show that DAHC has
more income than expenses. Mr. Weinstein commented on the salary levels. Ms. Ross indicated
that the executive director of DAHC has been with the organization since its inception in the
mid-Provo, ED, about their financial situation when
she presents the application.
Mr. Hudspeth asked for information regarding which projects had to be bid out. Ms. Ross
explained that all projects are bid either formally or, if the amount is small, the organization can
get quotes. She did note however, that DAHC acts as their own general contractor and uses
various other sub-contractors without getting quotes. HOME regulations allow Community
Housing Development Organizations like DAHC to act as developers. Ms. Ross went on to
to participate in the Home Improvement and Minor Repair programs. She also commented that
the Community Development staff is responsible for monitoring all projects and, before
payments are made, staff inspects the properties to make sure all work is completed and up to
code.
Mr. Weinstein stated that there were 11 requests for funds totaling $1.4 million. He noted that
$1.2 million is available so, the CDAC would need to look at cutting only $200,000. Mr.
Siegmund explained the decision-making process stating that the committee generally ranks the
projects, determines what they want to recommend be funded and then they look at what needs
to be cut. Bob Gorton commented that the CDAC is an advisory board and should rank the
projects and recommend funding levels, allowing City Council to make the final decisions. Mr.
Weinstein asked if the requests could be reduced. Mr. Gorton indicated that the applicants
Nancy Baker, Housing Programs Manager, presented the application for the Home Improvement
Program (HIP). She explained the financial handouts indicating what funds are currently
available, how much of the funding had been committed to ongoing projects, commitments to
projects that will soon begin and the approximate amount that will be expended or committed by
st
the end of the program year which is July 31. Mr. Weinstein noted that the HIP request was for
one-third (1/3) of the available funding. Using a slide show, Ms. Baker showed the committee
members the types of projects completed through the program, including both rehabilitations and
reconstructions.
Mr. Jordan asked if there had been any reassessment of tax income, etc. in Denton to determine
what type of impact the program has had. Ms. Baker and Ms. Ross indicated that the property
values increase so taxes also increase but, no studies have been done.
Mr. Jordan asked if the program stopped households from becoming homeless. Ms. Baker
indicated that in some instances it has but, the program is intended to help low-income
households maintain their homes. It must be apparent, when reviewing their income information
that the household would be able to afford to make their utility and tax payments and be able to
maintain the property. So, the household must have some stability and a source of income. Ms.
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Baker noted that since she started working with the program twenty years ago, there has only
been one unit that was foreclosed upon.
Mr. Siegmund stated that he was pleased with the quality of the units and asked who designed
the reconstructed units. Ms. Ross indicated that Ms. Baker designs the units. Ms. Baker
discussed the unusual lot sizes and how the units are designed to fit. She noted that she uses a
software program and works with the homeowners to design the units.
Ms. Briggle asked how likely it was that the household owning a unit that was previously
rehabbed would come back and ask for additional assistance like more rehabilitation assistance
or a reconstruction. Ms. Ross indicated that in some instances households have come back but,
in the early days of the program, the limit for rehabs was as low as $9,000, so, after 15 years or
so, they could need some additional assistance. Ms. Baker explained that any unit that was
renovated using $30,000 or more in HIP funds was ineligible for additional assistance. She also
commented that she is only aware of three rehabs that were later reconstructed.
thth
Members set future meeting dates for February 20 and 27. Ms. Ross stated that she would
contact the members by email to setup the date for the tour.
The meeting was adjourned
.
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Community Development Advisory Committee
February 20, 2012
Approved Minutes
Members Present: Amber Briggle, Margaret Fiedler, Bob Gorton, Ray Jordan, John Siegmund,
Dorothy Watts, Ira Weinstein
Members Absent: Gerard Hudspeth
Staff Present: Barbara Ross
Vice Chair, Dorothy Watts called the meeting to order. She asked members to review the
minutes from the February 8, 2012 meeting and asked if they had any corrections. Ira Weinstein
made a motion that the minutes be approved as written. Bob Gorton seconded the motion. The
motion was approved.
Members discussed the upcoming projects tour. They stated that they would like to see both of
the daycares that have submitted requests for funding and some of the housing projects. Ms.
Ross stated that the tour will leave from the Civic Center parking lot at 9:00 am on Friday. A
van will take the CDAC members on a brief tour, which should take about two hours.
Eddie Garcia, Executive Director of Denton City County Day Nursery School (DCCDS) and
Simone Anderson, Board member, presented their application for funding. Mr. Garcia stated
that DCCDS had been providing child care services for more than 50 years. Childcare is
available to extremely low, low and moderate-income households. Mr. Garcia pointed out that
DCCDS does not just baby-sit but prepares the children for kindergarten. Mr. Garcia discussed
the need for facility improvements. He noted that parents need to see that it is a good place to
leave their children and the improvements will also help when the agency is monitored by the
State.
Ray Jordan asked how many teachers they had. Mr. Garcia indicated that there were eight
regular teachers and two floaters. He added that they are trying to create stability by doing what
they can to keep their teachers. DCCDS had recently received an excellent audit from the
Federal food program. John Siegmund asked how long Mr. Garcia had been at DCCDS. Mr.
Garcia stated he had been ED since 2007. Ira Weinstein asked about the number of children
served and if they had bilingual teachers. Mr. Garcia indicated that their current enrollment is 93
though they are licensed for over 100. He noted that they do have bilingual teachers but not in
all languages. The children learn English quickly.
Amber Briggle asked if the parents were involved with the daycare and are they following up
with the children at home. Mr. Garcia stated that the parents are very active. Homework is
given each day except Friday and in almost all cases, the parents help their children with the
homework. Ms. Anderson and Mr. Garcia described the criteria for hiring teachers. Mr. Garcia
reviewed the slides and noted that there are 62 children on the waiting list.
Mr. Jordan asked for an itemized breakdown of the most important improvements. Mr. Garcia
stated that the playground was most important but, that he would send a list of the improvements
in priority order.
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have some but, they also work with the school district. Bob Gorton explained the mission of the
Ann Windle School and the services provided to those that need more than a standard daycare
could provide. Ms. Watts mentioned that it is always interesting to see the number of graduates
that at one time attended DCCDS.
Rebec
applications submitted by staff. She stated that the projects were listed in priority order with
Alexander Street Sewer Line as the first priority. She noted that staff costs, which had
previously been requested as part of the application, would be paid by Water Utilities. Mr.
Gorton asked whether the line would go only to the property line. Ms. Guthrie explained that
sometimes the line has gone to the house in which cases they had to use a plumber but, normally
it only goes to the tap. Mr. Gorton asked if this created any problems for the home owners. Ms.
Guthrie stated that normally it does not but, occasionally there are problems. Ms. Ross pointed
out that the Minor Repair Program can assist homeowners with sewer line problems.
The next project listed was the Baldwin and Ramey Circle Water Line Replacements. Ms.
Guthrie indicated that the projects could be broken down to single streets to reduce the cost if
necessary.
Ms. Guthrie reviewed the Duncan/Kerley project. Ms. Briggle asked for an explanation of the
specific time span for one mile of the water line. Members discussed the water line breaks. Mr.
Weinstein asked who pays for the break repairs. Ms. Guthrie stated they are paid from
operational funds. Mr. Siegmund asked if there were any estimates regarding how much water is
lost in these breaks. Ms. Guthrie stated that she did not have that information. The project will
increase the line size from six to eight inches and 23 households will benefit. It was noted that
though the request was a substantial amount, the project included both water and sewer line
replacements.
The Egan Sidewalk project was discussed. Ms. Guthrie stated that they will do the patching on
the North side where there are some sidewalks but, there are also gaps. Sidewalks would be
installed on the south side. She added that this would assist 16 households and those students
walking to Denton High School and Calhoun Middle School. Margaret Fiedler asked why the
sewer projects were a higher priority than the sidewalks. Ms. Guthrie stated that the sewer
projects were more of a necessity. She also noted that sidewalks could be installed on only one
side of Egan. The north side would be easier. Ms. Briggle stated she was familiar with the
proposed bike accommodations and suggested that the sidewalk project could also connect to
bike lanes and provide better access to Newton Razor Elementary.
Ms. Guthrie described the Crescent Street Sidewalk project. She noted that this project could be
broken down into a smaller project if needed. Crescent is a street with high volume traffic due to
its proximity to DHS. There are quite a few students that walk down Crescent to and from
school. Ms. Briggle asked why the north side was chosen for the sidewalks since the school is to
the south. Ms. Guthrie indicated that the north side was determined to be best for the sidewalks.
Power lines are on the south side. Mr. Weinstein asked how long a sidewalk project would take
pointing out that the application stated completion in July. Ms. Guthrie explained that it
g but, that Ms. Ross had indicated all projects needed to be
complete by July. Ms. Briggle asked why the sidewalks, which she considers a safety issue,
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were not a higher priority than the water and sewer projects. Ms. Guthrie explained some of the
issues in relation to the sewer & water problems back-ups in homes, homes with no water
available, toilets backing up in houses, etc. It is usually the older homes and neighborhoods that
have these problems.
The final presenter was Gordon Meredith, Residential Construction Specialist. Mr. Meredith
He stated that the program serves households below 65% of the area. The amount that can be
spent on each unit is $5,000.
Mr. Meredith commented that during the summer about three quarters of the repairs were air
conditioning units. Mr. Weinstein asked about the replacement costs of the units. Mr. Meredith
responded that it is usually about $2,000 depending upon the size of the unit. He added that the
coil is often also replaced. Mr. Weinstein asked how residents apply. Mr. Meredith stated that
there is currently no waiting list and the program is first come, first served. The units must be
owner-occupied. Roofs are also a high priority.
Ms. Briggle asked how often homes receiving minor repairs also go through the Home
Improvement Program (HIP). Mr. Meredith stated that when he goes to check out a request for a
minor repair, he will often see other issues and suggest that the owner get on the HIP waiting list.
It is very seldom that a housing unit that received a minor repair is later demolished and
reconstructed. The possibility of no longer assisting residents that live in mobile homes was
discussed. Staff is looking at how many of these units are eventually moved or abandoned.
Members continued discussed the funding requests. Mr. Weinstein asked if there have ever been
any accidents related to the lack of sidewalks. Mr. Briggle stated that a child was killed on
Country Club Road where there were no sidewalks. Mr. Siegmund stated that safety is important
and added that sewer improvements also improved safety for residents.
Members also discussed the inconvenience to residents when public facility construction projects
take a long time. Ms. Watts noted that the residents on Morse Street have had quite a bit of
construction on their street over the years.
Ms. Watts reminded members of the Friday tour. The meeting was adjourned.
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Community Development Advisory Committee
February 27, 2012
Approved Minutes
Members Present: Amber Briggle, Margaret Fiedler, Ray Jordan, Gerard Hudspeth, John
Siegmund, Ira Weinstein
Members Absent: Bob Gorton, Dorothy Watts
Staff Present: Barbara Ross
Barbara Ross asked if the members had any revisions to the minutes. Hearing none, John
Siegmund made a motion to approve the minutes as written. Margaret Fiedler seconded the
motion. The minutes were approved as written.
Chairperson, Gerard Hudspeth asked the representatives of Fred Moore Day Nursery School
(FMDNS) to introduce themselves and begin their presentation. Wendy McGee, Executive
Director introduced herself and the FMDNS Board chair, Sam Bays. Ms. McGee explained the
importance of the daycare program at FMDNS. She noted studies indicating that children from
lower-income households that participated in child development programs showed improved
nutrition and health. Ms. McGee stated that FMDNS wants to serve as many children as
possible. She emphasized that they are the only sliding scale non-profit daycare in Denton
County that provides services to children under the age of two (2). The classroom addition that
they are proposing will also serve children under two years of age.
Ms. Bays stated that she had been on the FMDNS board since 2009. She commented that they
bank. It was noted that Ms. McGee has been ED for five months. Ms. Bays stated that
criteria that had to be met for FMDNS to continue as owner of the property -
-profit entity, and 2) the property can only be used as a day care serving
low-income families. She stated that they cannot sign a lien on the property. Ms. McGee
commented that the daycare also works with DentonISD. She mentioned a program where
DentonISD high school students who are parents can use the daycare facility. Ms. McGee also
stated that 70% of those households served by FMDNS are single parents, mostly women.
Ms. Bays described the improvements that would be completed this spring under Phase I. The
project is currently being bid out and
improvements, a new roof and air conditioning system. It was noted that there is no asbestos in
the building. The grant that is being requested for 2012-13 will enhance the safety of the school
by build
classroom, bring the building up to ADA compliance, build a retaining wall so that rain water
requested in the future for a gym at the back of the facility.
Ms. Fiedler commented that the facility appears to be a safety concern. Mr. Jordan asked about
the possibility of building a new school in a different location. He added that with the amount of
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funding being spent on this building that a new building might be an option. Ms. Bays stated
that they could not demolish and re-build on the site, that would mean closing the school and the
DentonISD could then take back the property. She also stated that these funds would not be used
Mr. Weinstein stated that Denton City County Day School (DCCDS) had indicated on their
application, which improvements where priorities and asked if FMDNS could do the same. Ms.
Bays went over the priorities for the daycare which were numbers 1 -4 on the list new
classroom, sidewalks & off-street parking, ADA compliance improvements and construction of
the retaining walls. She also noted that #5 and #6 should be switched in order of priority. Ms.
Briggle asked if the proposed new gym would be near the sidewalks and the playground
equipment would be on the side. Ms. Bays responded that the playground would be on the side
yard. Mr. Weinstein pointed out that the amount of funds requested by FMDNS was 25% of the
total CDBG/HOME budget. Ms. Bays discussed the community support for the daycare and that
provided funding to FMDNS for many years. Funds to provide services are allocated by the
Human Services Advisory Committee. Also, CDBG funds have been used in the past to rehab
the facility. Ms. Bays mentioned the $150,000 that FMDNS gave back to the City since the
agency had financial issues that needed to be resolved. It was also noted that parent fees are
ses. If the agency were closed for a substantial period of
time, there would probably be some problems continuing to pay off debts.
Mr. Weinstein asked if DCCDS was under the same rules as FMDNS. Ms. Bays pointed out that
DCCDS does not serve children under the age of two so, there are different requirements. Ms.
Fiedler complimented the board members who have volunteered their own time to support
FMDNS and are providing a quality early development program.
Mr. Siegmund asked if FMDNS receives all of the funding requested will they be able to
continue operating while the work is being completed. Ms. Bays stated that they will work with
the contractors to get as much as possible completed on weekends and holidays. Mr. Jordan
asked how much they received from the United Way. Ms. Bays stated that the United Way
provide care for infants
as young as six months. Ms. McGee stated that the agency serves infants as young as six weeks.
Denton Affordable Housing Corporation (DAHC) staff, Jane Provo, Executive Director and
Sheila Harper, Assistant Director, presented
Provo stated that they were requesting funds as a Community Housing Development
Organization (CHDO). DAHC has received funding from the City of Denton for the past 17
years. She noted that in the last four years, DAHC has shifted its focus from homebuyer to rental
housing. DAHC has seventy rental units for low/mod renters. Many of the units are aging and
they would like to improve the livability for their low-income tenants. Ms. Provo pointed out
that t
discussed how DAHC works with other agencies like MHMR, HOPE and Denton County
Friends of the Family to provide housing for their client households.
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Ms. Provo stated that DAHC is requesting $100,000. The request includes $25,000 for operating
costs and $75,000 for renovation of rental units. Right now, their Affordable Housing
Opportunity Program (AHOP) which is a homebuyer program is on hold. Ms. Provo commented
that a portion of the income received from the AHOP was used to support staff costs. The
request for $25,000 in operating is due to the fact that the program is no longer active. She noted
that the rehabilitation of these older units would cost $20,000 to $30,000 per unit. Ms. Provo
also pointed out that you cannot use additional HOME funds on a unit for 15 years, therefore,
each rehabilitation needs to be substantial.
application. Would the funding be used for two to three rehabs? Ms. Provo stated that the goal
is to rehab three to four units. Ms. Fiedler asked which units would be targeted for rehab. Ms.
Provo stated that 410 and 412 Mill Street and Sawyer Street were the priorities. Mr. Hudspeth
asked if that was a total of six units. Ms. Harper and Ms. Provo pointed out that these were two
duplexes facing each other across from Fred Moore. Mr. Jordan pointed out that units identified
in previous applications were not necessarily the units that were renovated. Ms. Ross stated that
the funding agreements allowed any units that would serve low/mod income households to be
renovated. She also noted however, that if the committee wanted to limit their funding
recommendations to the units listed on the application, this could be done.
Ms. Ross asked if DAHC planned to start up the AHOP again. Ms. Provo responded that staff is
looking for single family homes that they could buy, renovate and sell. She added that entry
level households are having difficulty getting loans. However, there are some signs that things
are improving. Mr. Jordan asked about single family units in the rental pool. Ms. Provo stated
that they have some single family units and this may be the best time to consider purchasing
additional units.
Mr. Jordan commented that low cost housing is in high demand. Ms. Briggle asked for
more homebuyer projects until the market began having problems four years ago. They now
focus on improvements to their seventy rental units. She noted that they seldom have any
vacancies in their rental units. Ms. Briggle asked about the rent levels. Ms. Provo and Ms.
Harper indicated that rents range from $286 to $738 per month for two-bedroom units. It was
noted that a portion of the units are directly assisted by the Department of Housing & Urban
development. Ms. Provo commented that their disabled tenants seldom move and the victims of
domestic violence stay for a two-
indicated that this was correct.
Mr. Hudspeth commented that the committee would like to know if DAHC would be
rehabilitating the units on Mill Street. Ms. Provo stated that DAHC would be using any 2012-
13 funding allocated on the Mill Street and Sawyer Street units. Members and Ms. Provo
discussed how the units with families and more turnover tend to have more property damage
issues.
Members discussed the housing programs that HOME funds could be used to support. Ms. Ross
explained the 15% setaside for local Community Housing Development Organizations (CHDOs)
like DAHC. She stated that the 15% setaside must be spent on projects and any operating funds
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allocated to the organization would not be included in the 15%. Ms. Ross stated that the 15%
setaside based on the 2012-13 HOME funding allocation is $49,009
Mr. Weinstein pointed out that based on the funding requests, there is a $600,000 shortfall. He
added that he felt the two daycare programs should be fully funded. Members continued to
discuss the various applications. Ms. Ross stated that she would send out the ranking form and
have those numbers available to the committee for the next meeting.
Mr. Hudspeth asked the members when they were available for the next meeting. Members
th
agreed to meet on Monday, March 5 to develop their recommendations for presentation to City
Council.
The meeting was adjourned.
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Community Development Advisory Committee
March 5, 2012
Draft Minutes
Members Present: Amber Briggle, Margaret Fiedler, Ray Jordan, Bob Gorton, Gerard Hudspeth,
John Siegmund, Dorothy Watts and Ira Weinstein
Staff Present: Luisa Rodriguez-Garcia and Barbara Ross
CDAC chairperson Gerard Hudspeth called the meeting to order. He asked if there were any
th
revisions to the minutes from February 27 or a motion that the minutes be approved. Ray
Jordan moved that the minutes be approved as written. Ira Weinstein seconded the motion. The
minutes were approved unanimously.
Members discussed the Fred Moore Day Nursery School (FMDNS) request for $304,908. The
request was ranked as the top priority by committee members. It was noted by staff that
currently FMDNS is the owner of the property however, if the daycare ceased to provide
services, the property would revert to the DentonISD. It was noted that any lien executed by
FMDNS would not be enforceable if the property reverted to the school district. Members
discussed the safety issues present at the daycare. Ray Jordan suggested several of the requested
improvements be funded for completion during the coming year, but that the facility expansion
be delayed and possibly funded the following year. Margaret Fiedler and Dorothy Watts pointed
out that the addition of a new classroom would allow the daycare to serve more families. They
supported full funding for the project. Mr. Hudspeth stated that the $304,908 request was a
a two-year period. Ms. Ross noted that funding allocated should be spent during the grant year.
She commented that the Department of Housing & Urban Development can take funds away if
he committee put
$180,000 in the recommendations chart for the agency and move to the next request. He added
that they could come back to FMDNS and discuss the allocation further.
Denton City County Day School (DCCDS) was the listed as the second priority on the
playground portion of the project and suggested that the committee recommend funding only for
the interior improvements. Ms. Fiedler stated that she had spoken with staff and felt comfortable
would improve the facility. It was noted that the DCCDS facility was in much better condition
than FMDNS.
Ms. Watts suggested that the committee take a vote for both FMDNS and DCCDS to see if the
committee would support full funding for both organizations. The vote was split four to four.
Mr. Hudspeth suggested putting $35,000 in the recommendations chart of DCCDS and moving
to the next request. It was agreed that the committee would come back to both daycare requests
after looking at the other projects/programs.
John Siegmund stated that the Minor Repair Program was a much-needed program and he
recommended full funding. Mr. Jordan commented that the program had assisted many
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households. Members suggested putting in full funding of $148,000 for the program on the
chart.
Members agreed to postpone the discussion regarding the Home Improvement Program since it
was the highest dollar request. It was noted that HOME funds could be used for the program.
The request from the Denton Affordable Housing Corporation for operating costs of $25,000 and
rental unit improvement costs of $75,000 was discussed. Ms. Ross and Ms. Garcia explained
indicated that the request summary sheet had an error where it indicated that DAHC operating
funds could be paid from CDBG. Members asked ab
(AHOP) which is a homebuyer program had been funded in the past. The program had not been
active for the past two to three years due to the economic recession and DAHC asked to re-
program the funds to renovate their affordable rental units. This had delayed expenditure of the
funds.
Committee members discussed that the HOME funds could only be used for the DAHC rental
program a
requested amount of $100,000 to DAHC and the remaining HOME funds of $426,276 to the
The sewer and sidewalk projects were discussed. Ms. Briggle stated that the sidewalks were a
Hudspeth suggested that the committee look at where the sidewalks are on the priority listing. It
was noted that the Alexander Street Sewer project had the most points as ranked by the
committee. Ms. Briggle commented that the sewer projects serve a small number of households
but the sidewalks serve many more residents.
Members discussed the use of CDBG funds for capital improvement projects. Ms. Ross noted
that since the mid-
public facility improvements in low to moderate-income areas. Denton has supported many
public works projects with CDBG funding. Mr. Gorton explained the history of sidewalks in the
Denton community and how, in the past, housing developers were not required to construct
sidewalks. Now they are. As a result, there are many older areas without sidewalks and the City
would probably not be able to construct sidewalks in all those areas. The lower-income
households in those areas would also not be able to afford to pay for sidewalk improvements.
Members again discussed funding for the daycare facilities. Mr. Hudspeth and Mr. Jordan
suggested funding amounts that were somewhat less than the funding requested. Ms. Watts
pointed out that the infant care provided by FMDNS is the only affordable infant care in the area.
Concerns regarding the ability of the non-profit to spend all allocated funding during the CDBG
program year were voiced by some members. Ms. Fiedler asked if the new parking area would
have to be torn up to build the new gymnasium they mentioned as a future project. Mr.
Weinstein suggested that they look at the breakdown of the sewer projects and perhaps do only a
portion of each project to have sufficient funds for the daycare improvements.
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Members asked that funding for the Alexander Street Sewer line and Crescent Street Sidewalks
be included in the recommendations chart. It was noted that these allocations leave
approximately $36,000 in CDBG funds to be allocated. It was suggested that the remaining
funding be split between DCCDS and FMDNS. If the $36,298 was split between the daycare
providers, FMDNS would receive $286,759 and DCCDS would receive $72,581. Ms. Fiedler
commented that if allocated in this manner, the percentage increase for DCCDS was much more
than the percentage increase for FMDNS.
A motion was made by Mr. Jordan to accept the budget as currently proposed. John Siegmund
seconded the motion. Members discussed the possibility of taking some funding from the Minor
Repair Program to fully fund the daycare improvements. Mr. Jordan stated that the FMDNS
request was reduced by 6% and the DCCDS request was reduced by 20%.
Mr. Hudspeth called for the vote. The proposed budget was approved by a vote of five to three.
Members discussed the presentation to City Council. Ms. Ross stated that the month of April
will be the 30-
recommendations. Both committees will also present their recommendations to City Council in
April.
The meeting was adjourned.
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Approved 2/9/2012
OFFICIAL MINUTES
Human Service Advisory Committee Meeting - December 1, 2011, 6 p.m.
City Hall East, Human Resources Conference Room, 601 E. Hickory, Denton, TX
Members Present:
Mary Behrens, James McDade, Teddy Griffin, Sheryl English, Sara
Bagheri, David Sanchez and Lara Fronczek
Members Not Present:
Mary Anne McDuff, Maria Minerva Villanueva-Simental, Victoria
Campbell and Mari Metzgar
Staff Present:
Alma Espino
Call to Order:
Meeting was called to order and staff welcomed members.
Oath of Office:
Teddy Griffin completed her Oath of Office.
Approval of Minutes from May 2, 2011:
Alma Espino asked if there were any changes on the
minutes. Hearing none, she asked for a motion. Sara Bagheri made the motion to approve the
minutes from May 2, 2011. James McDade seconded the motion. The minutes were approved
as written.
Chair & Vice-Chair Elections:
Ms. Espino asked for nominations for chair and vice chair.
Ms. Bagheri nominated Sheryl English for chair. Ms. English was elected by acclamation. Ms.
English nominated David Sanchez for vice chair. Mr. Sanchez was elected by acclamation.
HSAC Funding History:
Alma Espino explained the funding process, provided information on
the public hearings, application submission and how she tracks information and monitors the
agencies.
Review & Approve Application, Assessment Tool, and Hearing Format:
Members discussed
the Human Services Advisory Committee (HSAC) procedures, application, assessment tool, and
hearing format. Ms. Espino advised the committee regarding application training for agencies
planning to apply for 2012-13 Human Services funds. Applications will be made available to the
agencies December 2, 2011 and would be due January 26, 2012. Staff will make the applications
available to the committee via binders or via flash drive. Ms. Espino asked if there were any
recommendations for revisions to the application. Ms. Bagheri asked if there could be a cost per
person served. Ms. Fronczek asked about outcomes. Ms. Espino stated that agencies were
required to report quarterly on beneficiary and performance which lists outcomes. Committee
had no other changes to the application or assessment tool. Members approved the application,
assessment and current hearing format.
Application Training Dates:
Thursday, December, 8, 2012, 9 a.m. Workshop session is
mandatory for new organizations wishing to submit an application. Another workshop will be
scheduled in January 2012.
Schedule Other Meetings:
Members discussed and set up four meetings for review of
applications and development of recommendations for funding. The following meeting dates
were selected:
HSAC Application Presentations: Thursday, February 8, 2012, 6 p.m., Thursday, February
15, 2012, 12 p.m., and Thursday, February 22, 2012, 6 p.m.
HSAC Funding Recommendation Meeting, Thursday, March 1, 2012, 6 p.m.
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The meeting was adjourned at 7:15 p.m.
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Approved 2/16/2012
OFFICIAL MINUTES
Human Service Advisory Committee Meeting - February 9, 2012
City Hall East, Human Resources Conference Room, 601 E. Hickory, Denton, TX
Members Present:
Mary Behrens, James McDade, Teddy Griffin, Sheryl English, Sara
Bagheri, David Sanchez, Lara Fronczek, Mary Anne McDuff, Maria Minerva Villanueva-
Simental and Victoria Campbell
Members Not Present:
Mari Metzgar
Staff Present:
Alma Espino
Call to Order:
Chair Sheryl English called the meeting to order at 6:05 p.m.
Approval of Minutes from December 1, 2011:
Ms. English asked if there were any changes on
the minutes. Hearing none, Mary Behrens made the motion to approve the minutes from
December 1, 2011. James McDade seconded the motion. The minutes were approved as
written.
Discussion of Human Services Applications/Presentations & 2012-13 HSAC Application
Evaluation:
Ms. English asked if there were any questions about the application process.
2012-2013 Human Services Applicant Presentations
The Salvation Army of Denton
Sergeant Carol Hernandez, Corps Administrator and Brenda Jackson, Shelter and Social Services
Program Coordinator introduced themselves. Sergeant Hernandez provided the History of The
Salvation Army and how it started in London. She stated that the Salvation Army of Denton had
various programs.
The five (5) night emergency shelter, which after an assessment can be extended. If they get a
job, they can transition to the 90-day transitional housing program. These clients work closely
with Brenda Jackson to learn financial management and other skills needed to continue living
independently. The adverse weather shelter includes a Summer Cooling Station and a Winter
Warming Station and when the weather becomes dangerous. The Afternoon Program allows
volunteers groups to come in and lead Life Skills Workshops. Also, the SA has an Angel Tree
Program and a youth program.
Funding is being requested to support the Food Pantry and K.A.R.E. Kitchen. The Salvation
-perishable food items. Individuals may
come once a month and are encouraged to apply for government services after the second
consecutive month. K.A.R.E. Kitchen serves breakfast and dinner 365 days a year.
Approximately 25-35 individuals for breakfast and 50-75 for dinner are served.
It was noted that the SA is trying to reach out to obtain funding, since the agency lost two major
funding sources. They are also hoping to increase their data collection with Homeless
Management Information System (HMIS).
Mary Anne McDuff asked them to mention the number of folks they serve and how has it gone
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up. Sergeant Hernandez stated that there had been an increase just in the last three months. In
unduplicated numbers, in November they served 56 persons, 617 shelter nights and over 2,213
meals. In December, they served 61 persons, 693 shelter nights and 2,204 meals. In January
2012, it continued to increase to 73 persons, 1,161 shelter nights and 2,527 meals. Note:
Seconds in meals are not counted. She added that the increase has been a challenge.
Barbara Ross asked what grants had been lost. Sergeant Hernandez stated that the agency had
lost United Way and Emergency Shelter Grant funds.
Denton Christian Preschool
Judy Royal, Executive Director and Ray Jordan, Board Member and Treasurer, introduced
themselves. Ms. Royal stated that she wanted to mention the differences between Denton
Christian Preschool and other child care organizations. The school has field trips, due to donors,
that add to the curriculum. The school has a waiting list. Other schools do not have a waiting
list. The new D.I.S.D. preschool is only 50% full. Due to funding they have a program that
gives $100 to previous DCP students who graduate from High School. This past year the
program provided $1,200 and of the 12 graduating students, eleven students were enrolled in
college.
Ms. Royal added the difference can also be seen in a story of a mother and her four children.
Three of the children attended Denton Christian Preschool while the youngest, due to her need to
work all day, had to attend day care. Of the three that attended Denton Christian Preschool, two
did very well in school; the third had learning disabilities, but did very well in her classes. The
fourth child on the other hand was not interested in school and thinks it is just a place to go to
and have fun. Her mother attributed this to her attending daycare and not preschool. Ray Jordan
added that child care facilities, per Texas Department of Family and Protective Services rules,
requires that employees be at least 18 years of age, have a high school diploma or equivalent and
must complete eight (8) hours of pre-service training. At Denton Christian Preschool, we require
degreed teachers in early childhood development or other similar degree.
Mr. Jordan stated that the school also provides services to kids that have conditions that may
impede the learning process. This can include an eye exam, dental checkup with fluoride
treatment, hearing, medical checkup and testing for learning disabilities. When it comes to
English as a Second Language, children that attend the school leave the school with the ability to
communicate. Also, the school offers classes to the parents. He noted that tonight, parents are
Agriculture. They are also hoping to have a homecoming to invite graduates of tech school.
Ms. English asked why Denton Christian Preschool has a waiting list when DISD pre-schools are
only is ½ full. Mr. Jordon stated that there were probably various reasons that included tuition
and transportation. The D.I.S.D. school does not have transportation. The Denton Christian
Preschool has a lot of history, lots of inquiries, word of mouth. The program also provides meal
services. Ms. Royal added that other organizations also provide referrals to their schools.
Ms. Ross mentioned that the kids probably love the new playground that was paid for with
Recovery Act Funds.
Ms. McDuff added that the school has been providing services for 41 years in Denton and Judith
Royal has been with the school since the 1980s. The school has good quality, commitment and
great volunteers.
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Mr. Jordan added that they are talking with D.I.S.D. to assist them in filling up the school.
Family Health Care
Patrice Capan introduced herself as Executive Director of Family Health Care. She is also a
nurse practitioner. Besides the obstetrics/gynecology services offered, the clinic sees patients
with other health issues, from eyes, dental, feet, breast mass, hypertension to diabetes. Clients
are asked to pay what they can. This clinic provides much needed prenatal care. She noted that
otherwise, the medical community will be responsible for managing late pregnancy care, which
can be costly and detrimental to both the mother and the baby. Ms. Capan added that due to the
prenatal care, their patients have a better percentage of low birth weight babies - 3.8%. This
percentage is much lower than the 10.1% for the State of Texas.
Mary Ann McDuff asked about the ethnicity numbers. Ms. Capan answered that their staff was
bilingual. She added that their clinic saw various races. For examples, middle eastern students
from the universities.
Health Services of North Texas Food Pantry & Health Clinic
Susan Stambaugh, Director of Clinical Services, and Roman Herrington, introduced themselves.
Ms. Stambaugh stated that the City of Denton funds are one of the backbones of the agency. The
position for
two years. The agency has again applied for federal designation as a qualified health center.
support is the ability of the clinic to offer diagnostic services and prescriptions. The position
works to get clients on with programs provided by the drug companies to receive their
prescriptions for free. They are currently seeing 300 persons and each person can have up to 9
prescriptions. There are applications that need to be completed for this service. Funds for these
reduced prices are available. The importance of a diagnosis can assist in getting a client in to see
a specialty doctor (ex. cardiologist).
HSNT has grown substantially. Patients seen have increased from 400 to 500 people. The clinic
is now doing more outreach. The clinic also takes insurance and Medicaid, which some doctors
will not. Ms. Stambaugh extended an invitation to come and see the clinic.
Ms. Stambaugh stated that is was a goal to add a mid level Pediatric PA or a nurse practitioner.
Though the biggest increase will probably be the elderly, due to that fact that very few doctors
are taking Medicaid or Medicare, HSNT is looking at the possible growing needs like for doctors
that take Medicaid. There are only three doctors taking new patients with Medicaid and
Medicare. The clinic also works with Family Health Care.
Ms. Ross asked if Health Services was working with Alice Masciarelli and the new clinic. Ms.
Stambaugh replied that HSNT is working with Denton Serves. She added that there are enough
people needing services in the community that there could be ten clinics.
Ms. Stambaugh added that they are also working taking referrals from hospitals. When a
hospital releases a patient, and the patient returns, the clinic does not get paid.
HOPE, Inc. - Transitional Housing Program & Homeless Management Information system
(HMIS)
Barbara Atkins, Executive Director and Carl Seiler, Project Coordinator of HOPE, Inc.
introduced themselves. Ms. Atkins stated that there are about 600,000 families and 1.3 million
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children homeless on a single night and funds continue to decrease. Due to new regulations and
a new definition of homeless, HOPE has worked hard to adapt programs to comply. The
program continues assisting families with children and female head of households. It is
important to keep being competitive to keep the program going. The HMIS is assisting with
providing the data showing the homeless numbers in the community. There is a growth in the
number of homeless families with children.
Ms. McDuff asked what agencies participate in the HMIS system. Mr. Seiler stated that any
agency that serves low/moderate income persons, not necessarily homeless, could participate, if
the HMIS system could afford to financially support it. Our Daily Bread is collecting data on a
daily basis. HOPE, Inc., Salvation Army, MHMR and Health Services of North Texas and
Christian Community Action also participate in the HMIS system. Two other agencies have
expressed interest.
Victoria Campbell asked who the two agencies were. Mr. Seiler answered that it was Solutions
of North Texas and Vision Ministries.
Ms. Atkins stated that there is a move to more statistical data and having the HMIS in Denton
County has been beneficial. It allows the county to remain competitive and control and data.
ler stated that he went from social
scientist, to computers to academics, to business and then to nonprofits.
Ms. Atkins stated thanks to the Community Development staff and their initiative.
Court Appointed Special Advocates (CASA)
Sherri Gideon, Executive Director introduced herself. Ms. Gideon stated that she had been the
director for twelve years. The application shows that the program served slightly less clients, but
after a visit from Texas CASA, they were required to tighten up their percentage of volunteers
serving children. This has increased and is being met. Ms. Gideon mentioned their strategic
funding goals. The purchase of a building and they are working to build a maintenance fund.
Why fund CASA? The agency is a good investment in the care of children. The agency has 20
years of service in Denton and is a well run organization.
Sara Bagheri asked how the agency recruits. Ms. Gideon stated that they utilize state and
national advertising. Free if possible. Word of mouth and presentations are also made in the
communities. Dr. Phil has adopted CASA nationally and this has really helped the organization.
Lara Fronczek mentioned that there had been good story on the news recently. Ms. Gideon
stated that she did have a good story. She had a family who had two foster children. The family
was able to adopt the older. The younger child had a young mother who worked hard to get her
child back. The foster family was very supportive. The mother was provided with support and
classes on what she needed to be a good mom. After a few months, the young mother made a
decision to give up the child for adoption. She knew she was too young to be a good mom. She
still has some contact with the child.
Ms. McDuff mentioned that Ms. Gideon was an amazing speaker for groups. Ms. Gideon
mentioned that next week CASA was having an event in Dallas to recruit African American
volunteers. Texas CASA is working on recruiting Hispanics and African Americans.
Mr. McDade asked what the qualifications were to become a volunteer, so that this information
could be shared. Ms. Gideon stated that qualifications include being 21 years of age, heart for
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kids, and ability to learn. No special skills required. The volunteer is trained and paired up with
CASA staff.
Adjourn
The meeting was adjourned at 7:45 p.m.
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Approved 2/23/2012
OFFICIAL MINUTES
Human Service Advisory Committee Meeting - February 16, 2012
Civic Center Conference Room, 321 E. McKinney, Denton, TX
Members Present:
Mary Behrens, James McDade, Teddy Griffin, Sheryl English, Sara
Bagheri, David Sanchez, Lara Fronczek, Maria Minerva Villanueva-Simental and Victoria
Campbell
Members Not Present:
Mari Metzgar and Mary Anne McDuff
Staff Present:
Alma Espino
Call to Order:
Chair Sheryl English called the meeting to order at 12:01 p.m.
Approval of Minutes from February 9, 2012
Ms. English asked if there were any changes on the minutes. Hearing none, James McDade
made a motion to approve the minutes from February 9, 2012. Teddy Griffin seconded the
motion. The minutes were approved as written.
Discussion of Human Services Applications/Presentations & 2012-13 HSAC Application
Evaluation
Ms. English asked if there were any questions about the application process.
2012-2013 Human Services Applicant Presentations
Denton City County Day School
Eddie Garcia, Executive Director and Jana Marshall, Board Member introduced themselves. Mr.
Garcia stated that Denton City County Day School has provided child care services to low to
moderate income households for the last 58 years. The school currently has 93 children and 60
families on the waiting list. The waiting list is not due to the school offering child care on a
sliding scale, but due to the fact that the school has a great history and does a great job in
providing care and preparing children for kindergarten. This can be seen on the State website,
with the Federal Food program and with CCCS they are a Four Star Vendor. Mr. Garcia added
that the funds being requested
maintain good and consistent care and this means maintaining good teachers. Ms. Marshall
added the need for the children to have the same teacher and see them every day. There is low
turnover of teachers and staff.
Ms. English asked if the school provided services year round. Mr. Garcia stated that it did, plus
they had a summer program. Ms. English asked regarding the teacher ratios. Mr. Garcia stated
that all classrooms had two teachers. The ratios were as follows: for 2-3 year olds the teacher
ratio is 1 to 11, for 3-4 years old it is 1 to 15, 4 year old pre-K the ratio is 1 to 18 and for 5 year
old pre-K the ratio is 1 to 22.
Barbara Ross asked regarding the percentage of city of Denton student. Mr. Garcia stated that
there were two children that were not from the city of Denton, but their parents work in Denton.
Ms. English asked regarding the waiting list. Mr. Garcia stated that he had 60 families on the
waiting list and that they try to refer to other sliding scale agencies.
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Lara Fronczek asked how often families are qualified for assistance. Mr. Garcia stated that they
are qualified at registration and then once a year.
Ms. English asked a question regarding the weekly fee and if it is discounted if the household has
more than one child in the school? Mr. Garcia stated that the weekly fee is based on a sliding
scale, which is dependent on family size and total family income. The fee is between $67 to $95
and no, it is not reduced for more than one child. The rate is already very inexpensive. Ms.
English asked if children were required to be potty trained. Mr. Garcia stated that this was a
requirement.
Sara Bagheri asked what the schools general fundraisers were. Mr. Garcia answered that they
had various that included letter writing, bake sale, garage sale, word of mouth from board
members, and cookies fundraiser.
Ms. Ross asked about the possibility of them having infant care. Mr. Garcia stated that it had
been previously considered, but there were too many rules and regulations and insurance
requirements.
Mr. Garcia added that he welcomed visits from the committee. People are always surprised by
the quality of the facility.
Barbara Ross mentioned that CDBG funds had funded various additions, repairs and other items.
CDBG funds are very important to organizations like DCCDS in the community.
Camp Summit
Carla Weiland, Chief Operating Officer and Lisa Braziel, Camp Director introduced themselves.
Ms. Weiland stated how the camp had expanded to the fall season for an additional 10 weeks of
camp. This saw a big increase in city of Denton residents. Ms. Braziel shared a story of a 52
camper with cerebral palsy and their first experience with a horse. She also mentioned the
weekend camps and the family camp.
Ms. Fronczek asked regarding repeat campers. Ms. Braziel stated that 85% are return campers.
James McDade asked regarding how many campers were from the city of Denton. Ms. Braziel
stated that 15 were from the city of Denton, but that in the new fall (October-December) there
had been 21 campers from the city of Denton. Mr. McDade asked why there were no board
members from the city of Denton. Ms. Weiland answered that the agency would like someone
from Denton and if we knew of anyone. She added that the funds provided by the City are spent
on city of Denton residents.
Ms. Bagheri asked regarding funding from other cities. Ms. Weiland stated that she receives
funds from Lewisville.
Ms. Campbell asked which funding source provided more funds, private or public. Ms. Weiland
replied that the private. After partnering with United Way of Dallas for years, United Way has
changed their priorities and are not funding Camp Summit.
City of Denton PARD Kings Kids Day Kamp
Kathy Schaeffer, Leisure Services Supt. introduced herself. Ms. Schaeffer stated that the camp is
offered during the summer, Monday-Friday, from 9 a.m. to 5 p.m. The summer program
provides fields trips, swimming, arts and crafts, team building, volunteer presentations, camps
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and other. The summer camp serves the whole community for any household that meets the
program qualifications.
Ms. Bagheri asked if there was a waiting list. Ms. Schaeffer stated there were 38 kids on this
eight children from the waiting list were able to join the summer program.
Ms. Fronczek asked regarding the at-risk situations. Ms. Schaeffer stated that there are questions
asked at application. The at-risk situations can include income; most families average poverty
level, single family homes, and neighborhoods. If the camp was not available, kids would stay
home and would probably get into trouble. Ms. Fronczek asked how often the program had
return kids. Ms. Schaefer stated return kids was about 20-30% of the time.
Ms. Ross added that single females have the highest poverty rate in the county.
Denton County Friends of the Family
Toni Johnson-Simpson, Executive Director introduced herself. Ms. Johnson-Simpson stated that
DCFOF had been a recipient of City of Denton funds for 32 years. City of Denton funds was
one of the first funders when the agency started, which had a whole budget of $10,000. Now the
budget is over $2 million. Funds requested will be applied to staff costs within the shelter.
DCFOF continues to serve core services for city of Denton residents.
Mr. McDade asked is the restore was providing financial support. Ms. Johnson-Simpson stated
it does provide about $150,000 to $170,000, less expenses.
Ms. Ross asked regarding the possibility of expanding the shelter. Ms. Johnson-Simpson stated
that it had been expanded a few years ago. There have been requests from Lewisville, but due to
high costs, regulations, this has not happened. They are currently looking a house in Lewisville
as possible transitional housing.
Ms. Ross asked if there was space to expand at their current location. Ms. Johnson-Simpson
ate and
rebuild the shelter.
Day Stay for Adults, Inc.
Erica Strain, Chief Operating Officer and Troy Greisen, Chief Executive Officer introduced
themselves. Mr. Greisen stated the center is changing to provide services to adults with
developmental disabilities. They are making changes that include changing name to Special
Abilities of North Texas.
Ms. Ross stated that Day Stay for Adults was original created to assist seniors and family with
seniors. Mr. Greisen stated that it is still in their mission statement, but that the majority of
clients (90%) have developmental disabilities.
Ms. Bagheri asked how many clients did the agency serve. The agency in Corinth serves 25 and
the agency in Lewisville serves 25, for a total of 50.
Ms. Strain elaborated regarding the changes. Clients are over the age of 18 with developmental
disability. Also, Medicare no longer covers day stay services. Ms. English asked where seniors
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go. Mr. Strain stated that they still come to their agency, but are private pay. Ms. Greisen stated
Ms. Fronczek asked what growth was expected. The Corinth facility allows for up to 45 clients.
Ms. Bagheri asked if the agency received funding from other cities. Mr. Greisen stated that the
agency does receive funding from the City of Lewisville. Ms. Ross asked if other cities like
Corinth had been approached. Mr. Greisen stated that Corinth did not have funding for these
types of services.
Retired Senior Volunteer Program (RSVP)
Diana Corona, Executive Director, and Lori Kloepper, Volunteer Services/Community Outreach
introduced themselves. The request for $10,000 shows their federal sponsor, local support and
can be used as match. Their level of service has not been affected by cuts, but there has been a
greater need from the local nonprofit community. Ms. Kloepper stated that after the cuts from
United Way, RSVP looked at capacity building and reached out to local agencies that had lost
United Way funding.
Ms. Fronczek asked if volunteer hours are tracked. Ms. Corona stated that they do track hours,
but sometimes volunteers and staff forget to track some hours.
Ms. Bagheri asked regarding matching funds. Ms. Corona stated that is for the federally sponsor
and the match is 20 to 30% of funds. Mr. McDade asked if the federal sponsor pay for the
volunteer hours. Ms. Corona stated that they are budgeted on actively serving volunteers. RSVP
is shifting to meeting community needs or capacity building that will show impact within the
community.
Discussion of Human Services Applications/Presentations
The committee discussed concerns regarding Denton County Friends of the Family and Day Stay
for Adults.
Adjourn
The meeting was adjourned.
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Approved 3/1/2012
OFFICIAL MINUTES
Human Service Advisory Committee Meeting - February 23, 2012
Civic Center Conference Room, 321 E. McKinney, Denton, TX
Members Present:
James McDade, Teddy Griffin, Sheryl English, Sara Bagheri, David
Sanchez, Lara Fronczek, Maria Minerva Villanueva-Simental and Victoria Campbell
Members Not Present:
Mari Metzgar, Mary Behrens, and Mary Anne McDuff
Staff Present:
Alma Espino
Call to Order:
Chair Sheryl English called the meeting to order at 12:01 p.m.
Approval of Minutes from February 16, 2012
Ms. English asked if there were any changes on the minutes. Hearing none, James McDade
made a motion to approve the minutes from February 16, 2012 as written. Maria Minerva
Villanueva-Simental seconded the motion. The minutes were approved as written.
Discussion of Human Services Applications/Presentations & 2012-13 HSAC Application
Evaluation
Ms. English asked if there were any questions about the application process.
2012-2013 Human Services Applicant Presentations
Special Program for Aging Needs (SPAN)
Deb Robertson, Executive Director, introduced herself. SPAN provides mobility solutions and
Meals On Wheels for Denton County. Ms. Robertson stated that there was some client data that
has been hard to obtain, but that they are reworking their self certification form to obtain the
information. Clients that are referred by DADs and Medicaid do not supply all the data that the
City of Denton requires to be reported. SPAN provides congregate meals and home delivered
meals. Sometimes the home delive
on the rise and continues to increase. SPAN serves Denton County.
Communities in Schools of North Texas
Dana Smith, CEO and Wendy Johnson, Director of Finance introduced themselves. Ms. Smith
stated that the Denton ISD has seen a 5% increase in at-risk students with 35.1% of the entire
district being classified as at-risk of dropping out and 41.5% of the entire district is considered
economically disadvantaged, a 3% increase from last year. Meanwhile, the school district has
been forced to cut $8 million due to funding cuts from the state. This is a clear indicator if the
current and quickly growing need for additional resources for thousands of children in Denton.
DISD is looking toward CISNT to bridge the gap in services. There are also significant cuts that
include the loss of funds from a Texas Criminal Justice Division grant. It was suppose to be a 3
year grant, but they have advised CISNT that nonprofits are no longer eligible to apply. Also,
after CISNT experienced a 30% funding cut from the Texas Education Agency funding during
the last legislative session, programs were cut to part time at all four campuses. However, due to
United Way and foundation support CISNT has been able to reinstate these programs to full time
for the remainder of this fiscal year. This was an important, but temporary boost to the Denton
programs. CISNT is now seeking increased support from other sources, including the City of
Denton.
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Lara Fronczek asked if CISNT had the number of children that would not be served due to the
funds being cut. Ms. Smith stated that they would probably cut programs back to part time to
retain a presence in the schools and work back to full time again. The number of students would
drop from 2000 to 500 students.
Pedi Place
Larry S. Robins, President and CEO introduced himself. Mr. Robins provided data about City of
Denton clients that was not included in the application. Of the 250 children, from the city of
Denton, 76% have Medicaid, 14 % have CHIP and 10% are uninsured. The Medicaid numbers
tends to remain constant and the CHIP and uninsured percentages will fluctuate by as much as 5
percentage points throughout the year. e. Of
the 250 children, 55% were six and under and most of the children were under the age of three.
primarily transformation. Medical records are being converted to an electronic system, which is
allowing for more space, since files are no longer required. Pedi Place is expanding hours and
doubling capacity.
Why fund Pedi Place? Pedi Place provides extraordinary, quality and cost effective care. Pedi
Place measures their success by comparing vaccination rates, based on recent audit from the
State; Pedi Place had scored 100%. The State average is 78%. Pedi Place consistently exceeds
targets. The request for funds from the City of Denton of $10,000 will translate into $75,000 in
services to clients and help to provide more services to kids.
Ms. Campbell asked if they had received any cuts from organization, like United Way. Mr.
Robins stated that they had received an increase of funds from United Way of Dallas due to their
change in goals. City of Lewisville has remained stable and Denton County funds have been
decreasing. Previously Pedi Place had not done well in fund development, but this has changed
in the last four years.
Ms. Campbell asked how long is Dr. William Smith had been with Pedi Place. Mr. Robins
stated that he had been with Pedi Place for seven years as a doctor and five to six years as their
medical director.
Ms. Fronczek asked how many families are unable to pay. Mr. Robins stated that Pedi Place
writes off about $30,000 to $50,000 due to uncompensated medical care.
Ms. Campbell asked if there were currently any board members from the city of Denton. Mr.
Robins stated that there were currently no members.
Ms. Fronczek stated that Pedi Place was very well respected by Christian Community Action in
Lewisville.
Fred Moore Day Nursery School, Inc.
Wendy McGee, Executive Director and Elizabeth Ferris, Board Member introduced themselves.
Ms. McGee stated how Ms. Ferris had been so important to Fred Moore Day Nursery School.
Ms. Ferris is a retired elementary school teacher, which has provided support in the curriculum, a
fundraiser who raised $9,000 in the gospel lunch, and recruiter of other board members. Ms.
McGee stated the importance of the City of Denton funds and of the school within the
community. The school provides a quality education program that studies have shown beneficial
results and allowed the students to help meet their full potential. Cost is based on a sliding scale.
The need for outside funds is necessary, because tuition only covers a 1/3 of the expenses.
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list till recently. The school is now full and is the only income based sliding scale school for
children under the age of two in Denton county. Ms. McGee added that Fred Moore is currently
utilizing City of Denton CDBG funds to improve the facility and add a classroom for children
under the age of two. This will provide room for fifteen (15) extra kids.
Sara Bagheri asked that due to the extra curriculum was the Denton I.S.D. providing funds. Ms.
McGee stated that they had approached the foundation, but because they were not in the Denton
I.S.D. they were not eligible for the funds.
2012-13 HSAC Application Evaluation
Alma Espino asked that evaluations forms be turned in by noon, next Tuesday.
Adjourn
The meeting was adjourned at 7 p.m.
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UNOFFICIAL MINUTES
Human Service Advisory Committee Meeting - March 1, 2011
City Hall East, 2nd Floor Conference Room, 601 E. Hickory, Denton, TX
Members Present:
James McDade, Teddy Griffin, Sheryl English, Sara Bagheri, David
Sanchez, Victoria Campbell, Mary Behrens, and Mary Anne McDuff
Members Not Present:
Mari Metzgar, Maria Minerva Villanueva-Simental and Lara Fronczek
Staff Present:
Alma Espino and Barbara Ross
Call to Order:
Chair Sheryl English called the meeting to order at 6 p.m.
Approval of Minutes from February 23, 2012
Ms. English asked if there were any changes on the minutes. Hearing none, James McDade
made a motion to approve the minutes from February 23, 2012 as written. Teddy Griffin
seconded the motion. The minutes were approved as written.
Results of Individual Recommendation Sheets
Alma Espino p
included an average allocation amount. The average was determined by totaling the individual
recommendations, per agency, and dividing by ten (10) members. The total amount equaled
$257,220. Ms. Espino announced that extra funds might be available and asked Barbara Ross to
explain.
(social) service agencies that provide various forms of assistance to local residents. Due to
funding reductions from various sources, local agencies are requesting increased funding from
the City of Denton. An increase in the human services general fund budget cap would provide
additional support to local agencies. Staff presented the potential increase to City Council
through and informal staff report. This will increase the budget from $112,797 to approximately
$170,000 in FY 2012-13. Both CDBG and general funds are subject to final approval by City
Council.
Mary Ann McDuff stated that she would have preferred to have this information, prior to making
decisions. She added that due to the better economy, she would recommend that that level of
funding provided by the City be increased to the level provided years ago. She added that
support for federal CDBG was also needed to assist the community.
Members agreed to review the list of requesting agencies, to discuss the amount of funding and
make a final recommendation.
Camp Summit
Camp Summit was discusse
amount of $2,000.
Court Appointed Special Advocates (CASA)
CASA was discussed. Several members stated that they would like to see an increase. Members
agreed to recommend funding the agency with $10,000.
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City of Denton PARD Kings Kids Day Kamp Summer Playground Program
Members discussed the Kings Kids Day Kamp summer playground program. Sara Bagheri
stated that she loved this program and that it had a lot of bang for the buck. She added that these
Ms. Ross stated that this program was started with CDBG and had continued to receive funding.
Members agreed to fund the agency with $15,000.
Communities In Schools
Communities In Schools was discussed. Ms. McDuff stated that she had recommended an
increase in 2011-12 due to cuts in funding they had received, but was recommending moving
funding back to $5,000 to find funds for Salvation Several members
recommend leaving the amount at the average of $7,870. Information was clarified, about the
number of schools they provide services at. They currently serve 11 schools, but only four are
served full time. Members agreed to recommend to fund at $8,000.
Day Stay for Adults
Day Stay for Adults was discussed. Several members noted concerns over the change in their
mission. Victoria Campbell stated that the agency was changing their mission due to funding
constraints. She recommended increasing the average amount. Ms. Espino stated that Day Stay
for Adults still had the mission to provide day care services. Ms. Campbell added that there have
been financial issues due to a drop of cliental for various reasons that included Denton County
Transportation Authority refusing to drop off at the Corinth facility. Several members stated that
they did not believe that it was a priority. Members discussed the needs and services offered.
Ms. Campbell stated that the organization does have a nurse on staff to handle medical needs.
She added that this service was needed and could prolong life. Ms. McDuff stated that the
change in mission to attract alternative clientele reminds her of AIDS Services of North Texas
and their move to Health Services of North Texas to expand their clientele. Members agreed to
recommend funding at $5,100.
Denton Christian Preschool
Denton Christian Preschool was discussed. Ms. McDuff stated that Denton Christian Preschool
had the best presentation of all the agencies. Members discussed and agreed to recommend to
fund at $22,500.
Denton City County Day School
Members discussed Denton City County Day School. Members agreed to recommend funding at
$30,000.
Denton County Friends of Family (DCFOF)
DCFOF was discussed. Several members expressed concern regarding possible expansion
affecting location of the shelter. Ms. McDuff stated that there is a need for this shelter for
women and children. Mr. McDade stated that he had spoken with the executive director; Toni
Johnson and she had stated that the possible expansion plan was two to three years in the future.
Members agreed to recommend to fund at $25,000.
Family Health Care
Family Health Care was discussed. Members agreed to recommend to fund at $19,000.
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Fred Moore Nursery School
Members discussed Fred Moore Nursery School. The daycare is the only daycare providing
infant care on a sliding scale. Members agreed, due to the need, to recommend funding of
$30,000.
Health Services of North Texas
Health Services of North Texas was discussed. Members agreed to recommend funding at
$26,519.
HOPE, Inc. - Transitional Housing
Members discussed HOPE, Inc. Members agreed to recommend funding at $24,000.
HOPE, Inc. - Homeless Management information System
HOPE, Inc. - HMIS was discussed. Members agreed to recommend funding the agency at
$18,000.
PediPlace
confusing and the presenter kept changing the subject he was presenting on. Ms. Campbell
clarified some the items mentioned by PediPlace. Ms. Ross asked if anyone knew if the new
clinic in Denton would be offering care for children. It was noted, that the clinic had not yet
opened. Members agreed to fund at $4,480.
Retired Senior Volunteer Program (RSVP)
Members discussed RSVP. Members agreed to recommend to fund at $10,000.
Special Programs for Aging Needs (SPAN)
SPAN was discussed. Members agreed to recommend to fund at $21,000.
Salvation Army of Denton
Salvation Army of Denton request was discussed by members. Mr. McDade stated that this was
a needed service and wanted to provide them extra funds. Members agreed to recommend to
fund at $20,000.
Approval: Funding Recommendations of $297,119.
Alma Espino stated that amounts for CDBG and General Funds are subject to approval by City
Council. Presentation of 2012-2013 Human Services funding recommendations at Council work
session should be in early April. Committee will be informed of the time and place. Ms. Espino
would be recommended to be funded through CDBG.
A decision was made to approve the funding and meet again if changes were requested. James
McDade made a motion to approve the funding recommendations and Sara Bagheri seconded the
motion. The members approved the funding recommendations.
The meeting was adjourned.
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APPENDIX
#1 - #3
SF424
Applications
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SF 424
SF 424
Complete the fillable fields (blue cells) in the table below. The other items are pre-filled with values from the Grantee
Information Worksheet.
Date Submitted Applicant Identifier
Type of Submission
756000514
Date Received by state State Identifier
Application Pre-application
Date Received by HUD Federal Identifier
Construction Construction
Non Construction Non Construction
Applicant Information
JurisdictionCITY OF DENTONUOG Code
Street Address Line 1 601 E. HICKORY, SUITE B Organizational DUNS 07-138-0190
Street Address Line 2 Organizational Unit
City DENTON State TEXAS Department PLANNING & DEVELOPMENT
ZIP 76201 Country U.S.A. Division COMMUNITY DEVELOPMENT
Employer Identification Number (EIN):
County DENTON
75-6000514
Program Year Start Date (MM/DD) 08/01/11
Applicant Type: Specify Other Type if necessary:
Local Government: Township
Specify Other Type
U.S. Department of
Housing and Urban Development
Program Funding
Catalogue of Federal Domestic Assistance Numbers; Descriptive Tiby
Project(s) (cities, Counties, localities etc.); Estimated Fundin
Community Development Block Grant
14.218 Entitlement Grant
CDBG Project Titles: Description of Areas Affected by CDBG Project(s)
Housing rehabilitation, minor repair, public facility Denton, Texas
improvements, provision of public services, homeownership
assistance, and program administration.
CDBG Grant Amount Additional HUD Grant(s) Leveraged Describe
$847,464
$Additional Federal Funds Leveraged $Additional State Funds Leveraged
$Locally Leveraged Funds $Grantee Funds Leveraged
$Anticipated Program Income Other (Describe)
$10,000
Total Funds Leveraged for CDBG-based Project(s)
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Home Investment Partnerships Program
14.239 HOME
HOME Project Titles: housing rehabilitation, assistance to Description of Areas Affected by HOME Project(s)
CHDO for acquisition, rehab and homeownership Denton, Texas
assistance, tenant based rental assistance and program
administration
$HOME Grant Amount $Additional HUD Grant(s) Leveraged Describe
$327,218
$Additional Federal Funds Leveraged $Additional State Funds Leveraged
$Locally Leveraged Funds $Grantee Funds Leveraged
$Anticipated Program Income Other (Describe)
$60,000
Total Funds Leveraged for HOME-based Project(s)
Housing Opportunities for People with AIDS
14.241 HOPWA
HOPWA Project Titles Description of Areas Affected by HOPWA Project(s)
$HOPWA Grant Amount $Additional HUD Grant(s) Leveraged Describe
$Additional Federal Funds Leveraged $Additional State Funds Leveraged
$Locally Leveraged Funds $Grantee Funds Leveraged
$Anticipated Program Income Other (Describe)
Total Funds Leveraged for HOPWA-based Project(s)
Emergency Shelter Grants Program
14.231 ESG
ESG Project Titles Description of Areas Affected by ESG Project(s)
$ESG Grant Amount $Additional HUD Grant(s) Leveraged Describe
$Additional Federal Funds Leveraged $Additional State Funds Leveraged
$Locally Leveraged Funds $Grantee Funds Leveraged
$Anticipated Program Income Other (Describe)
Total Funds Leveraged for ESG-based Project(s)
Congressional Districts of: Is application subject to review by state Executive Order
12372 Process?
Applicant Districts 26 Project Districts 26
Is the applicant delinquent on any federal debt? If Yes This application was made available to the
state EO 12372 process for review on DATE
explaining the situation.
No Program is not covered by EO 12372
Yes No N/A Program has not been selected by the state
for review
Person to be contacted regarding this application
First Name Barbara Middle Initial L. Last Name Ross
Title CD Administrator Phone (940) 349-7235 Fax (940) 349-7753
eMail bross@cityofdenton.com Grantee Website www.cityofdenton.com Other Contact
Signature of Authorized Representative George C. Campbell, City Manager Date Signed
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APPENDIX
#4
Certifications
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LOCAL GOVERNMENT CERTIFICATIONS
FOR CDBG AND HOME PROGRAMS
In accordance with the applicable statutes and the regulations governing the consolidated plan regulations,
the jurisdiction certifies that:
Affirmatively Further Fair Housing
-- The jurisdiction will affirmatively further fair housing, which
means it will conduct an analysis of impediments to fair housing choice within the jurisdiction, take
appropriate actions to overcome the effects of any impediments identified through that analysis, and
maintain records reflecting that analysis and actions in this regard.
Anti-displacement and Relocation Plan
-- It will comply with the acquisition and relocation
requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970,
as amended, and implementing regulations at 49 CFR 24; and it has in effect and is following a residential
antidisplacement and relocation assistance plan required under section 104(d) of the Housing and
Community Development Act of 1974, as amended, in connection with any activity assisted with funding
under the CDBG or HOME programs.
Drug Free Workplace
-- It will or will continue to provide a drug-free workplace by:
1. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying
the actions that will be taken against employees for violation of such prohibition;
2. Establishing an ongoing drug-free awareness program to inform employees about
a. The dangers of drug abuse in the workplace;
b. The grantee's policy of maintaining a drug-free workplace;
c. Any available drug counseling, rehabilitation, and employee assistance programs; and
d. The penalties that may be imposed upon employees for drug abuse violations occurring in the
workplace;
3. Making it a requirement that each employee to be engaged in the performance of the grant be given a
copy of the statement required by paragraph 1;
4. Notifying the employee in the statement required by paragraph 1 that, as a condition of employment
under the grant, the employee will
a. Abide by the terms of the statement; and
b. Notify the employer in writing of his or her conviction for a violation of a criminal drug statute
occurring in the workplace no later than five calendar days after such conviction;
5. Notifying the agency in writing, within ten calendar days after receiving notice under subparagraph
4(b) from an employee or otherwise receiving actual notice of such conviction. Employers of
convicted employees must provide notice, including position title, to every grant officer or other
designee on whose grant activity the convicted employee was working, unless the Federal agency has
designated a central point for the receipt of such notices. Notice shall include the identification
number(s) of each affected grant;
6. Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph
4(b), with respect to any employee who is so convicted
a. Taking appropriate personnel action against such an employee, up to and including termination,
consistent with the requirements of the Rehabilitation Act of 1973, as amended; or
b. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation
program approved for such purposes by a Federal, State, or local health, law enforcement, or
other appropriate agency;
7. Making a good faith effort to continue to maintain a drug-free workplace through implementation of
paragraphs 1, 2, 3, 4, 5 and 6.
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Anti-Lobbying
-- To the best of the jurisdiction's knowledge and belief:
No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any
person for influencing or attempting to influence an officer or employee of any agency, a Member
of Congress, an officer or employee of Congress, or an employee of a Member of Congress
in connection with the awarding of any Federal contract, the making of any Federal grant, the
making of any Federal loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or
cooperative agreement;
If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a Member
of Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and
submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with
its instructions; and
It will require that the language of paragraph 1 and 2 of this anti-lobbying certification be
included in the award documents for all subawards at all tiers (including subcontracts, subgrants,
and contracts under grants, loans, and cooperative agreements) and that all
subrecipients shall certify and disclose accordingly.
Authority of Jurisdiction
-- The consolidated plan is authorized under State and local law (as applicable)
and the jurisdiction possesses the legal authority to carry out the programs for which it is seeking funding,
in accordance with applicable HUD regulations.
Consistency with plan
-- The housing activities to be undertaken with CDBG, HOME, ESG, and
HOPWA funds are consistent with the strategic plan.
Section 3
-- It will comply with section 3 of the Housing and Urban Development Act of 1968, and
implementing regulations at 24 CFR Part 135.
Signature/Authorized Official Date
George C. Campbell
Name
City Manager
Title
215 E. McKinney Street
Address
Denton Texas 76201
City/State/Zip
(940) 349-8307
Telephone Number
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Specific CDBG Certifications
The Entitlement Community certifies that:
Citizen Participation --
It is in full compliance and following a detailed citizen participation plan that
satisfies the requirements of 24 CFR 91.105.
Community Development Plan --
Its consolidated housing and community development plan identifies
community development and housing needs and specifies both short-term and long-term community
development objectives that provide decent housing, expand economic opportunities primarily for persons
of low and moderate income. (See CFR 24 570.2 and CFR 24 part 570)
Following a Plan --
It is following a current consolidated plan (or Comprehensive Housing Affordability
Strategy) that has been approved by HUD.
Use of Funds --
It has complied with the following criteria:
Maximum Feasible Priority - With respect to activities expected to be assisted with CDBG funds, it
certifies that it has developed its Action Plan so as to give maximum feasible priority to activities
which benefit low and moderate income families or aid in the prevention or elimination of slums
or blight. The Action Plan may also include activities which the grantee certifies are designed to
meet other community development needs having a particular urgency because existing
conditions pose a serious and immediate threat to the health or welfare of the community, and
other financial resources are not available);
Overall Benefit - The aggregate use of CDBG funds including section 108 guaranteed loans during
program year(s) 2012
, (a period specified by the grantee consisting of one, two, or three specific
consecutive program years), shall principally benefit persons of low and moderate income in a
manner that ensures that at least 70 percent of the amount is expended for activities that benefit
such persons during the designated period;
Special Assessments - It will not attempt to recover any capital costs of public improvements assisted
with CDBG funds including Section 108 loan guaranteed funds by assessing any amount against
properties owned and occupied by persons of low and moderate income, including any fee
charged or assessment made as a condition of obtaining access to such public improvements.
However, if CDBG funds are used to pay the proportion of a fee or assessment that relates to the
capital costs of public improvements (assisted in part with CDBG funds) financed from other
revenue sources, an assessment or charge may be made against the property with respect to the
public improvements financed by a source other than CDBG funds.
The jurisdiction will not attempt to recover any capital costs of public improvements assisted with
CDBG funds, including Section 108, unless CDBG funds are used to pay the proportion of fee or
assessment attributable to the capital costs of public improvements financed from other revenue
sources. In this case, an assessment or charge may be made against the property with respect to
the public improvements financed by a source other than CDBG funds. Also, in the case of
properties owned and occupied by moderate-income (not low-income) families, an assessment or
charge may be made against the property for public improvements financed by a source other
than CDBG funds if the jurisdiction certifies that it lacks CDBG funds to cover the assessment.
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Excessive Force --
It has adopted and is enforcing:
A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction
against any individuals engaged in non-violent civil rights demonstrations; and
A policy of enforcing applicable State and local laws against physically barring entrance to or exit
from a facility or location which is the subject of such non-violent civil rights demonstrations
within its jurisdiction;
Compliance With Anti-discrimination laws --
The grant will be conducted and administered in
conformity with title VI of the Civil Rights Act of 1964 (42 USC 2000d), the Fair Housing Act (42 USC
3601-3619), and implementing regulations.
Lead-Based Paint --
Its activities concerning lead-based paint will comply with the requirements of
part 35, subparts A, B, J, K and R, of title 24;
Compliance with Laws --
It will comply with applicable laws.
Signature/Authorized Official Date
George C. Campbell
Name
City Manager
Title
215 E. McKinney Street
Address
Denton Texas 76201
City/State/Zip
(940) 349-8307
Telephone Number
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Specific HOME Certifications
The HOME participating jurisdiction certifies that:
Tenant Based Rental Assistance --
If the participating jurisdiction intends to provide tenant-based rental
assistance:
The use of HOME funds for tenant-based rental assistance is an essential element of the
participating jurisdiction's consolidated plan for expanding the supply, affordability, and
availability of decent, safe, sanitary, and affordable housing.
Eligible Activities and Costs --
it is using and will use HOME funds for eligible activities and costs, as
described in 24 CFR § 92.205 through 92.209 and that it is not using and will not use HOME funds for
prohibited activities, as described in § 92.214.
Appropriate Financial Assistance --
before committing any funds to a project, it will evaluate the
project in accordance with the guidelines that it adopts for this purpose and will not invest any more
HOME funds in combination with other Federal assistance than is necessary to provide affordable
housing;
Signature/Authorized Official Date
George C. Campbell
Name
City Manager
Title
215 E. McKinney Street
Address
Denton Texas 76201
City/State/Zip
(940) 349-8307
Telephone Number
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APPENDIX TO CERTIFICATIONS
Instructions Concerning Lobbying and Drug-Free Workplace Requirements
Lobbying Certification
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into
this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for
each such failure.
Drug-Free Workplace Certification
By signing and/or submitting this application or grant agreement, the grantee is providing the
certification.
The certification is a material representation of fact upon which reliance is placed when the agency
awards the grant. If it is later determined that the grantee knowingly rendered a false
certification, or otherwise violates the requirements of the Drug-Free Workplace Act, HUD, in
addition to any other remedies available to the Federal Government, may take action authorized
under the Drug-Free Workplace Act.
Workplaces under grants, for grantees other than individuals, need not be identified on the
certification. If known, they may be identified in the grant application. If the grantee does not
identify the workplaces at the time of application, or upon award, if there is no application, the
grantee must keep the identity of the workplace(s) on file in its office and make the information
available for Federal inspection. Failure to identify all known workplaces constitutes a violation
of the grantee's drug-free workplace requirements.
Workplace identifications must include the actual address of buildings (or parts of buildings) or other
sites where work under the grant takes place. Categorical descriptions may be used (e.g., all
vehicles of a mass transit authority or State highway department while in operation, State
employees in each local unemployment office, performers in concert halls or radio stations).
If the workplace identified to the agency changes during the performance of the grant, the grantee
shall inform the agency of the change(s), if it previously identified the workplaces in question
(see paragraph three).
8. The grantee may insert in the space provided below the site(s) for the performance of work done in
connection with the specific grant: Place of Performance (Street address, city, county, state, zip code)
Check if there are workplaces on file that are not identified here. The certification with regard to the
drug-free workplace is required by 24 CFR part 21.
Place Name Street City County State Zip
Community Development 601 E. Hickory, Denton Denton TX 76205
Department Suite B
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Definitions of terms in the Nonprocurement Suspension and Debarment common rule and Drug-Free
Workplace common rule apply to this certification. Grantees' attention is called, in particular, to
the following definitions from these rules: "Controlled substance" means a controlled substance
in Schedules I through V of the Controlled Substances Act (21 U.S.C. 812) and as further defined
by regulation (21 CFR 1308.11 through 1308.15); "Conviction" means a finding of guilt
(including a plea of nolo contendere) or imposition of sentence, or both, by any judicial body
charged with the responsibility to determine violations of the Federal or State criminal drug
statutes; "Criminal drug statute" means a Federal or non-Federal criminal statute involving the
manufacture, distribution, dispensing, use, or possession of any controlled substance; "Employee"
means the employee of a grantee directly engaged in the performance of work under a grant,
including:
a. All "direct charge" employees;
b. all "indirect charge" employees unless their impact or involvement is insignificant to the
performance of the grant; and
c. temporary personnel and consultants who are directly engaged in the performance of
work under the grant and who are on the grantee's payroll. This definition does not
include workers not on the payroll of the grantee (e.g., volunteers, even if used to meet a
matching requirement; consultants or independent contractors not on the grantee's
payroll; or employees of subrecipients or subcontractors in covered workplaces).
Note that by signing these certifications, certain documents must be completed, in use, and on file for
verification. These documents include:
1. Analysis of Impediments to Fair Housing
2. Citizen Participation Plan
3. Anti-displacement and Relocation Plan
Signature/Authorized Official Date
George C. Campbell
Name
City Manager
Title
215 E. McKinney Street
Address
Denton, Texas 76201
City/State/Zip
(349) 349-8307
Telephone Number
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APPENDIX
#5
Annual
Housing Goals
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Annual Housing Completion Goals
(Table 3B)
Grantee Name: Expected Annual Actual Annual Resources used during the period
Number of Units Number of Units
Program Year: To Be Completed Completed
CDBG HOME ESG HOPWA
BENEFICIARY GOALS
(Sec. 215 Only)
Homeless households
Non-homeless households 71
Special needs households 11
Total Sec. 215 Beneficiaries* 82
RENTAL GOALS
(Sec. 215 Only)
Acquisition of existing units
Production of new units
Rehabilitation of existing units 11
Rental Assistance
Total Sec. 215 Affordable Rental 11
HOME OWNER GOALS
(Sec. 215 Only)
Acquisition of existing units
Production of new units
Rehabilitation of existing units 46
Homebuyer Assistance 25
Total Sec. 215 Affordable Owner 71
COMBINED RENTAL AND OWNER
GOALS (Sec. 215 Only)
Acquisition of existing units
Production of new units
Rehabilitation of existing units 57
Rental Assistance
Homebuyer Assistance 25
Combined Total Sec. 215 Goals* 82
OVERALL HOUSING GOALS
(Sec. 215 + Other Affordable Housing)
Annual Rental Housing Goal 11
Annual Owner Housing Goal 71
Total Overall Housing Goal 82
77
Page
AGENDA INFORMATION SHEET
AGENDA DATE:
May 1, 2012Questions concerning this
acquisition may be directed
DEPARTMENT:
Materials Management to Elton Brock 349-7133
ACM:
Jon Fortune
SUBJECT
Consider adoption of an ordinance authorizing the City Manager to execute an Interlocal
Cooperative Purchasing Program agreement with the City of Grapevine, Texas under Section
271.102 of the Local Government Code, to authorize participation in various City of Grapevine
contracts for the purchase of various goods and services; authorizing the expenditure of funds
therefor; and declaring an effective date (File 4949-Interlocal Agreement with City of
Grapevine).
FILE INFORMATION
Section 271.102 of the Local Government Code, authorizes respective participating governments
to enter into joint contracts and agreements for the purchase of necessary materials, supplies, and
services. Over the past several years, the City of Denton and other entities have entered into
cooperative purchasing agreements that have been highly beneficial to the taxpayers through
anticipated savings. The Agreement attached to the ordinance is an authorization to participate in
contracts awarded by the City of Grapevine and will remain in effect until terminated by either
party.
This Interlocal Agreement will allow the City of Denton to utilize contracts for supplies and
services competitively bid by the City of Grapevine. In the past, we have purchased such items
as police sedans, tires, corrugated metal pipe, lubricants, oils, road materials, and other supplies
from similar agreements. The bid process followed by the City of Grapevine meets all State
bidding requirements.
RECOMMENDATION
Approve the Interlocal Agreement between the City of Denton and the City of Grapevine.
PRINCIPAL PLACE OF BUSINESS
City of Grapevine
Grapevine, Texas
Agenda Information sheet
May 1, 2012
Page 2
ESTIMATED SCHEDULE OF PROJECT
This Agreement will become effective upon approval by the City of Grapevine. The Agreement
is scheduled to be considered by the City of Grapevine at their May 15, 2012 Council meeting.
The Interlocal Agreement will remain in effect until terminated by either party.
FISCAL INFORMATION
Each acquisition, based on this Agreement, will follow the City of Denton fiscal verification
policy and be charged to the appropriate budget account.
Respectfully submitted:
Antonio Puente, Jr., 349-7283
Assistant Director of Finance
1-AIS-File 4949
ORDINANCE NO. ___________
AN ORDINANCE AUTHORIZING THE CITY MANAGER TO EXECUTE AN
INTERLOCAL COOPERATIVE PURCHASING PROGRAM AGREEMENT WITH THE
CITY OF GRAPEVINE, TEXAS UNDER SECTION 271.102 OF THE LOCAL
GOVERNMENT CODE, TO AUTHORIZE PARTICIPATION IN VARIOUS CITY OF
GRAPEVINE CONTRACTS FOR THE PURCHASE OF VARIOUS GOODS AND
SERVICES; AUTHORIZING THE EXPENDITURE OF FUNDS THEREFOR; AND
DECLARING AN EFFECTIVE DATE (FILE 4949-INTERLOCAL AGREEMENT WITH
CITY OF GRAPEVINE).
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The City Manager, or his designee, is hereby authorized to execute the
Interlocal Cooperative Purchasing Program Agreement with the City of Grapevine under Section
271.102 of the Local Government Code, a copy of which is attached hereto and incorporated by
SECTION 2. The City Manager, or his designee, is authorized to expend funds pursuant
to the Agreement for the purchase of various goods and services.
SECTION 3. The City Council of the City of Denton, Texas hereby expressly delegates
the authority to take any actions that may be required or permitted to be performed by the City of
Denton under the File 4949 to the City Manager of the City of Denton, Texas, or his designee.
SECTION 4. This ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this the _______ day of _______________________, 2012
______________________________
MARK A. BURROUGHS, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY: _________________________________
APPROVED AS TO LEGAL FORM:
ANITA BURGESS, CITY ATTORNEY
BY: _________________________________
2-ORD-Interlocal Agreement With Grapevine
\\CODAD\Departments\Finance\Agenda Item Shared\Agenda Item Shared\2012 Agenda Folders\May 2012\May 1 - 2012\4C - 4949
Grapevine Interlocal Agreement\3-AGR-File 4949.doc
INTERLOCAL COOPERATIVE PURCHASING AGREEMENT BETWEEN THE
CITY OF GRAPEVINE, TEXAS AND CITY OF DENTON, TEXAS
STATE OF TEXAS
COUNTY OF DENTON
THIS AGREEMENT is made on the ________ day of _______________, 2012,
between the City of Denton, and the City of Grapevine; jointly referred to herein as
WHEREAS, the respective parties are authorized by the Interlocal Cooperation
Act, V.T.C.A. Government Code, Chapter 791, to enter into joint contracts and
agreements for the performance of governmental functions and services including
administrative functions normally associated with the operation of government such as
purchasing of necessary materials and supplies;
WHEREAS, it is the desire of the aforesaid parties to comply with and further the
policies and purpose of the Interlocal Cooperation Act;
WHEREAS, the parties cannot normally obtain the best possible purchase price
for materials and supplies acting individually and without cooperation; and
WHEREAS, it is deemed in the best interest of all parties that said governments
do enter into a mutually satisfactory agreement for the purchase of certain materials and
supplies;
WHEREAS, the parties, in performing governmental functions or in paying for
the performance of governmental functions hereunder shall make that performance or
those payments from current revenues legally available to that party;
NOW, THEREFORE, the parties hereto, in consideration of the mutual covenants
and conditions contained herein and pursuant to the authority permitted under the
Interlocal Cooperation Act, promise and agree as follows:
I.
Purpose
The purpose of this Agreement is to authorize the parties mutual participation in
various contracts for the purchase of various goods and services. Participation in this
cooperative program will be highly beneficial to the taxpayers of the participating parties
through anticipated savings to be realized.
II.
Duration of Agreement
This Agreement shall be in effect from the date of execution until terminated by
either party to the agreement.
III.
Relationship of Parties
It is agreed that the parties, in receiving products and/or services specified in this
agreement, shall act as an independent purchaser and shall have control of its needs and
the manner in which they are acquired. Neither party is an agent, employee or joint
enterprise of the other, and each party is responsible for its own actions, forbearance,
negligence and deeds, and for those of its agents or employees, in conjunction with the
utilization and/or cooperative solicitation of any Supplier Agreement obtained in
accordance with Texas law.
Parties shall notify all participating entities of available contracts to include terms
of contract, commodity cost, contact names and addresses, and shall keep participating
parties informed of all changes to the Cooperative Purchasing list of contracts.
Nothing in this agreement shall prevent any participating party from accepting
and awarding bids for commodities subject to this agreement individually and in its own
behalf.
Purchasing Agent is hereby designated as the official representative to act for the
City of Denton in all matters relating to this agreement.
Purchasing Agent is hereby designated as the official representative to act for City
of Grapevine in all matters relating to this agreement.
IV.
Purchase of Goods and Services
All products and services shall be procured in accordance with procedures
governing competitive bids and competitive proposals.
The parties will be able to purchase from those contracts established by the other
where notice has been given in the specifications and successful bidder has accepted
terms for Cooperative Purchasing Agreements for local governments.
The parties hereto agree that the ordering of products and services through this
agreement shall be their individual responsibility and that the successful bidder or bidders
shall bill each party directly, or as deemed advantageous to both parties.
The parties agree to pay successful bidders or anticipating governments directly
for all products or services received from current revenues available for such purchase.
Each party shall be liable to the successful bidder only for products and services ordered
by and received by it, and shall not by the execution of this agreement assume any
additional liability.
Parties do not warrant and are not responsible for the quality or delivery of
products or services from successful bidder. The participating parties shall receive all
warranties provided by successful bidder for the products or services purchased.
In the event that any dispute arises between individual parties and a successful
body and the bidder.
IN WITNESS WHEREOF, the parties hereto have caused this agreement to be
executed by their authorized officers thereon the day and the year first above written.
CITY OF GRAPEVINE CITY OF DENTON
_______________________________ ____________________________
By: Bruno Rumbelow By: George Campbell
City Manager City Manager
AGENDA INFORMATION SHEET
AGENDA DATE:
May 1, 2012Questions concerning this
acquisition may be directed
DEPARTMENT:
Materials Management to Tim Fisher at 349-7190
ACM:
Jon Fortune
SUBJECT
Consider adoption of an ordinance authorizing the City Manager to execute Change Order
Number Six to the contract between the City of Denton and Landmark Structures I, L.P.;
providing for the expenditure of funds therefor; and providing an effective date (Bid 4207-
Roselawn Elevated Storage Tank Change Order Number Six in the amount of ($60,000) for a
total contract award of $5,136,302). The Public Utilities Board recommends approval (6-0).
CHANGE ORDER INFORMATION
Change Order Number Six is for a reduction in the contract amount based upon quality control
issues that arose during the construction phase of this project. A complete description of the
issues contributing to the negotiated change order is included in the attached Public Utilities
Board Agenda Information Sheet (Exhibit 1). Change Order Number Six modifies the contract
by extending the final completion date 221 days and extending the warranty period an additional
five years as specified in Section B3 of the change order document (Exhibit 2).
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 13, 2009, Council awarded a contract to Landmark Structures I, L.P. in the amount
of $5,146,000 (Ordinance 2009-020).
On April 23, 2012, the Public Utilities Board recommended approval to forward this item to the
City Council for consideration.
RECOMMENDATION
Approve Change Order Number Six in the negative amount of ($60,000). Change Orders One
through Five totaling $50,302 were within the approval authority of staff and previously applied
to the contract bringing the total to $5,196,302. Change Order Six will now reduce the total
contract award amount to $5,136,302.
PRINCIPAL PLACE OF BUSINESS
Landmark Structures I, L.P.
Fort Worth, TX
Agenda Information Sheet
May 1, 2012
Page 2
ESTIMATED SCHEDULE OF PROJECT
Per Change Order Six, the estimated completion date is May 1, 2012.
FISCAL INFORMATION
The change order will reduce the amount encumbered against project account number
630157515.1360.40100 by $60,000.
EXHIBITS
Exhibit 1: Public Utilities Board Agenda Information Sheet Without Exhibits
Exhibit 2: Change Order Six
Exhibit 3: Public Utilities Board Draft Minutes
Respectfully submitted:
Antonio Puente, Jr., 349-7283
Assistant Director of Finance
1-AIS-Bid 4207 Change Order 6
Exhibit 1
PUBLIC UTILITIES BOARD AGENDA ITEM #1
AGENDA INFORMATION SHEET
AGENDA DATE:
April 23, 2012
DEPARTMENT:
Utility Administration
UTILITIES ACM:
Howard Martin, Utilities, 349-8232
______________________________________________________________________________
SUBJECT
Consider a recommendation of an approval of Change Order #6 to Landmark Structures, I.L.P.,
for modifications to the interior painting system for the Roselawn Elevated Storage Tank for a
negotiated contract reduction in cost of $ 60,000 and an extension to the interior painting system
warrantee from two years to seven years.
BACKGROUND
The original design of the Roselawn Elevated Storage Tank was completed and released for bids
in December of 2008. The low bidder was Landmark Structures, I.L.P., and they were awarded
the contract after PUB and City Council approved the contract award in January of 2009. The
project has had two construction delays related to quality control issues that arose during the
construction phase.
The first issue related to weld quality control issues in the cone section of the tank bowl, the
second one related to the interior paint system application for the tank bowl. The weld defects
showed up on the x-ray tests and related to slag inclusions and other discontinuities within the
multiple pass welds on the thicker steel plates on the cone section of the tank bowl. This resulted
in a no cost change order (C.O. # 3) that included a third party engineering assessment of the
weld defects, a negotiated repair plan to correct the deficiencies, an extension of the warrantee
period for the welds in this section of the tank bowl, and an adjustment to the contract time
period to complete the project.
The second issue related to application workmanship by the painting subcontractor in the
installation of the second coat of the interior tank bowl coating system. The specified coating
system was a high build, high solids, single coat epoxy system that required specialized
application equipment and applicator experience. The painting subcontractor over applied this
coating system in the bulk of the interior tank bowl but also had some areas with deficient
coverage. To correct this quality control issue, several items needed to be address including
certification approvals, a negotiated repair plan for addressing deficiencies in the coating system,
an extension of the warrantee period and a cost reduction based upon an estimate of the
additional future cost to remove the extra thick epoxy coating when the tank interior paint system
would be replaced. These items were incorporated into a negotiated change order (C.O. # 6) that
AIS PUB Agenda Item #1
April 23, 2012
Page 2 of 3
included the $ 60,000 reduction in contract price and an extension to the contract time to
complete the project.
The previous change orders for the project were for a cost amount that did not require city
Council Approval and were administratively executed. Change Order #6 includes a negotiated
cost reduction of $ 60,000 and any change orders greater than $ 50,000 (increase or decrease)
requires City Council approval.
OPTIONS
1.Approve the Change Order # 6 with Landmark Structures I.L.P., for acceptance of the
interior painting system, at a reduced cost of $60,000 with an extension of the warrantee
period from two years to seven years. This would be a negotiated settlement change order.
2.Reject the proposal and renegotiate the terms and price.
RECOMMENDATION
Staff recommends approval of Change Order #6, with the negotiated reduction in contract price
and extension of the warrantee period. The contractor has verified that the interior painting
system will satisfy NSF 61 certification requirements and has agreed to compensate the city for
the estimated future costs to remove the extra coating system thickness when the interior painting
system is removed and replaced in the future for routine maintenance. The contractor has also
provided an additional five years to the existing contract required two year warrantee period to
remove any risks to the city related to unforeseen premature costing system failure. Rejection of
the interior painting system is not in the best interests of the city or the contractor and would
likely result in a contractor claim for damages.
ESTIMATED SCHEDULE OF PROJECT
The elevated storage tank should be operational prior to the early summer of 2012.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMM.)
PUB:
January 12, 2009 - Consider Approval of the Bid Award to Landmark Structures, I.L.P., for Bid
No. 4207 - Construction of the Roselawn Elevated Storage Tank, for the Total
Amount of $ 5,146,000.
City Council:
January 13, 2009 - Consider Approval of the Bid Award to Landmark Structures, I.L.P., for Bid
No. 4207 - Construction of the Roselawn Elevated Storage Tank, for the Total
Amount of $ 5,146,000.
AIS PUB Agenda Item #1
April 23, 2012
Page 3 of 3
DATE SCHEDULED FOR COUNCIL APPROVAL
May 1, 2012
FISCAL INFORMATION
The proposed Change Order # 6 reduces the contract amount by $ 60,000. The final contract
amount after all change orders is $ 5,136,302. Details of the terms and conditions of this change
order and a detailed summary of previously approved change
included in the change order document.
EXHIBITS
1.Location Map
2.Change Order #6
Respectfully submitted:
Jim Coulter
Director of Water/Wastewater Utilities
Prepared by:
Tim Fisher, P.E.
Assistant Director of Water Utilities
Exhibit 2
Attachment 3
DRAFT MINUTES
1
PUBLIC UTILITIES BOARD
2
3 April 23, 2012
4
5 After determining that a quorum of the Public Utilities Board of the City of Denton, Texas is
6 present, the Chair of the Public Utilities Board will thereafter convene into an open meeting on
7 Monday, April 23, 2012 at 9:02 a.m. in the Service Center Training Room, City of Denton
8 Service Center, 901-A Texas Street, Denton, Texas.
9
10 Present: Chair Dick Smith, Phil Gallivan, Leonard Herring, John Baines, and
11 Barbara Russell, and Randy Robinson (appeared after vote on Items 2-4)
12
13 Absent Excused: Billy Cheek
14
15 Ex Officio Members: George Campbell, City Manager; Howard Martin, ACM Utilities
16
17
OPEN MEETING
18
19
CONSENT AGENDA
20
21
22 Approval of the Consent Agenda authorizes the Assistant City Manager of Utilities, or his
23 designee, to implement each item in accordance with the staff recommendations. The Public
24
25 opportunity to raise questions regarding these items prior to consideration.
26
27 Listed below are bids, purchase orders or other matters to be brought before the Public Utilities
28 Board to be considered and approved for payment or other action under Consent Agenda Items 1
29 through 4. Detailed information is attached to each Consent Agenda item. This listing is
30 provided on the Consent Agenda to allow Public Utilities Board Members to discuss or withdraw
31 an item prior to approval of the Consent Agenda. If the item is pulled from consideration for
32 separate discussion, prior to its consideration, such item will be considered as the first item(s)
33
34 The remaining Consent Agenda Items will be approved with one motion, a second, and by a
35 majority vote of the Public Utilities Board Members who are present.
36
37 1) Consider a recommendation of an approval of Change Order #6 to Landmark Structures,
38 I.L.P., for modifications to the interior painting system for the Roselawn Elevated Storage
39 Tank for a negotiated contract reduction in cost of $60,000 and an extension to the interior
40 painting system warranty from two years to seven years.
41
Item 1 pulled for individual consideration and discussion by Chairperson Smith.
42
43
44 2) Consider a recommendation of an approval of the engineering services preliminary
45 design proposal from CDM Smith on expanding the production of biogas at the Pecan Creek
46 Water Reclamation Plant anaerobic digesters for use in electricity generation for plant use for
47 $41,910.
Draft Minutes of the Public Utilities Board Meeting
April 23, 2012
Page 2 of 5
1
2 3) Consider a recommendation of an approval of the purchase of two dry pit submersible
3 pumps for the Raw Sewage Pump Station Number 2 at the Pecan Creek Water Reclamation
4 Plant from DXP Enterprises for the amount of $115,000.
5
6 4) Consider a recommendation of an approval of the engineering services proposal from
7 Freese & Nichols, Inc for the survey, architectural and structural design, geotechnical
8 investigations, landscaping, and professional services during bidding and construction of the
9 Pecan Creek Water Reclamation Plant Operations Building for the amount of $192,057.
10
Motion to approve Items 2, 3, and 4 by Board Member Smith with a second from Board
11
Member Russell. Vote 6-0.
12
13
ITEMS FOR INDIVIDUAL CONSIDERATION:
14
15
16 1)Consider a recommendation of an approval of Change Order #6 to Landmark Structures,
17 I.L.P., for modifications to the interior painting system for the Roselawn Elevated
18 Storage Tank for a negotiated contract reduction in cost of $60,000 and an extension to
19 the interior painting system warranty from two years to seven years.
20
21 Chairperson Smith notes that poor weld issues and interior paint are significant issues. Fisher
22 replies that they are. Smith asked if that was a reflection of Landmark Structures; if it reflects
23 their quality of work. Fisher replied
24 system and are the preferred contractor in this area. They disclosed other projects with similar
25 weld- issues but that based on his judgment 1 time in 50 with quality issues. Fisher
26 commented that taking a conservative position and rejecting it could have created a 1.5 million
27 dollar dispute; and that they relied on a third-party expert, Steven Meyer, who worked for CB&I
28 for close to 30 years, and was the chair of the AWW Committee that established the standard, t
29 make certain recommendations that were incorporated into the repair plan.
30 Smith inquired about the paint. Fisher explained that the final coat of point on the interior had a
31 zinc-rich primer in it, as used on other projects. The consultant specified an epoxy was 100
32 percent solids and required special expertise, and the temperatures were quite high while
33 installing and it was over-applied and unevenly applied. Technical issues involved NSF
34 certification verified due to large tank since earlier tests were done on smaller tanks with a
35 limited thickness. The bigger debate was, is thicker better? They indicated that it would be a
36 better system but oneed repainting cycles on a tank with
37 that coating system after 20 years, and having a higher thickness would create a higher potential
38 cost to remove it.
39 Smith asked if Fisher would use Landmark Structure again. Fisher replied, yes, despite the
40 disap
41 better company. On the weld issue, one of the problems was that they experimented with
42 productivity, so they were p work itself in
43 alignment with quality control. Most are former employees of that company right now, and he
44
45
Draft Minutes of the Public Utilities Board Meeting
April 23, 2012
Page 3 of 5
1 Fisher said one of the things that presented a challenge was that this company was the low bid on
2 the last two tanks, and he has another large tank that is queued up and he
3 hostile relationship with a premier supplier. It was definitely a disappointment that we had to
4 deal with quality control issues.
5 Smith asked if they had been in business a long time. Fisher replied, not as along as CD&I but in
6 business building composite tanks longer; they developed the system. It was a family business
7 out of Canada. He was involved in negotiations because I knew one of the brothers - the father
8 had set it up and there were three sons, and I knew one of the three sons from when they were
9 marketing that product, probably back in the early 90s when they were trying to get into the
10 United States market.
11 Gallivan comments that the warranty goes for seven years, and does Fisher have any problem
12 with them being around in another seven years. Fisher replied that the
13 Regarding the tank paint ix-
14 person company out of Ohio but he insisted that we deal with only their company.
15
Board Member Smith moves approval of Item 1; Board Member Gallivan seconds.
16
17
VOTE 6-0.
18
19
Board Member Robinson now present.
20
21
22 5) Consider recommending approval of the Public Utilities Board Meeting minutes of:
23 a. April 9, 2012.
24
25 Board Member Robinson commented that when the motion that was made for Items 4
26 that the board was approving those, and
27 felt silly since he seconded the motion. He believed they were making a recommendation that
28 the information should be taken to city council with no recommendation from the board.
29 Board Member Howard Martin responds that they did take this forward as a recommendation
30 and they did approve this at the last council meeting. He suggests Paul come back and talk about
31 it, though he thought that Paul would get with him individually but can come back to the board
32 and oward said
33 forward. Robinson responded that he
34 thought it was one of thing where no action was recommended; we just recommended that more
35 information be brought to the council, so that they can make the decision
36 a misunderstanding on our part then. We can move to bring this back as an issue and discuss it a
37 little bit more. Robinson states, w.
38 Board Member Smith: I think there were sufficient questions about the true market value of
39 those lots, and the question was to go back and talk to the appraiser. Howard responds that they
40 had done that. Smith comments that it would be worthwhile to have Paul come back before we
41 talk about another piece of property. Martin concurs.
42
No changes or revisions to the minutes. Approved.
43
44
45
46
Draft Minutes of the Public Utilities Board Meeting
April 23, 2012
Page 4 of 5
1 6) ACM Update:
2
3 a)Staff Report to Mayor and City Council re: Lake Lewisville Water Treatment Plant
4 Construction Activities Report #8.
5
6 7) Receive a report, hold a discussion, and give staff direction regarding the development of
7 a Local Preference Purchasing Policy.
8
9 8) Discussion of the Matrix representing items for discussion for future Public Utilities
10 Board meetings.
11
12 9) Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the
13 Public Utilities Board or the public with specific factual information or recitation of policy,
14 or accept a proposal to place the matter on the agenda for an upcoming meeting.
15 AND
16 Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of
17 community interest regarding which no action will be taken, to include: expressions of
18 thanks, congratulations, or condolence; information regarding holiday schedules; an honorary
19 or salutary recognition of a public official, public employee, or other citizen; a reminder
20 about an upcoming event organized or sponsored by an entity other than the governing body
21 that was attended or is scheduled to be attended by a member of the governing body or an
22 official or employee of the municipality; or an announcement involving an imminent threat
23 to the public health and safety of people in the municipality that has arisen after the posting
24 of the agenda.
25
26 1)Official Action, if necessary, on Closed Meeting item(s) under §551.071-551.088 of the
27 Texas Government Code, as amended.
28
29 2)Adjournment.
30
31
32
33
CERTIFICATE
34
35
36 I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the
37 City of Denton, Texas, on the 23rd of April, 2012 .
38
39
40 ______________________________________
41 CITY SECRETARY
42
43
44
45
NOTE: The Service Center Training Room, City of Denton Service Center is handicap-accessible in accordance
46
with the Americans with Disabilities Act. The City will provide sign language interpreters for the hearing impaired
47
Draft Minutes of the Public Utilities Board Meeting
April 23, 2012
Page 5 of 5
1
349-8309 or use telecommunications devices for the deaf (TDD) by calling 1-800-RELAY-TX so that a sign
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17 Adjournment at 9:48 a.m.
ORDINANCE NO. __________
AN ORDINANCE AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER
NUMBER SIX TO THE CONTRACT BETWEEN THE CITY OF DENTON AND LANDMARK
STRUCTURES I, L.P.; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND
PROVIDING AN EFFECTIVE DATE (BID 4207-ROSELAWN ELEVATED STORAGE TANK
CHANGE ORDER NUMBER SIX IN THE AMOUNT OF ($60,000) FOR A TOTAL CONTRACT
AWARD OF $5,136,302).
WHEREAS, on January 13, 2009 by Ordinance No. 2009-020, the City awarded a public
works contract to Landmark Structures I, L.P., in the amount of $5,146,000 for the construction of
the Roselawn Elevated Storage Tank and Change Orders One through Five totaling $50,302 have
been previously approved;
WHEREAS, the Staff having recommended, and the City Manager having recommended to
the Council that a change order be authorized to amend such contract agreement with respect to the
scope of work and a decrease in the payment amount, and said change order fees under the proposed
contract are fair and reasonable and are consistent with and not higher than the recommended
and such fees do not exceed the maximum provided by law; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The Change Order No. Six, decreasing the amount of the professional services
agreement between the City and Landmark Structures I, L.P., which is on file in the office of the
Purchasing Agent, in the negative amount of Sixty Thousand and 00/100 -($60,000.00) Dollars, is
hereby approved and the expenditure of funds therefore is hereby authorized in accordance with said
change order. The total purchase order amount decreases to $5,136,302.
SECTION 2. The City Council of the City of Denton, Texas hereby expressly delegates the
authority to take any actions that may be required or permitted to be performed by the City of Denton
under Bid 4207 to the City Manager of the City of Denton, Texas, or his designee.
SECTION 3. This ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this the day of , 2012.
______________________________
MARK A. BURROUGHS, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY: _________________________________
APPROVED AS TO LEGAL FORM:
ANITA BURGESS, CITY ATTORNEY
BY: _________________________________
AGENDA INFORMATION SHEET
AGENDA DATE:
May 1, 2012Questions concerning this
acquisition may be directed
DEPARTMENT:
Materials Management to Emerson Vorel at 349-7460
ACM:
Jon Fortune
SUBJECT
Consider adoption of an ordinance accepting competitive bids and awarding a two year contract
for Calcium Hypochlorite Feeders and Products for the City of Denton Parks Department;
providing for the expenditure of funds therefor; and providing an effective date (Bid 4915-Two
Year Contract for Calcium Hypochlorite Feeders and Products awarded to the lowest responsible
bidder meeting specification, Sunbelt Pools, Inc. in the annual estimated amount of $65,000 for a
two year estimated expenditure of $130,000).
BID INFORMATION
This solicitation is to install Pulsar chlorine feeders at the City of Denton Water Works Park,
Natatorium, and Civic Center pool which also includes delivery of Pulsar chlorine tablets in 50
pound buckets at a cost of $1.59/ pound.
RECOMMENDATION
Staff recommends awarding to the lowest responsible bidder meeting specification, Sunbelt
Pools, Inc., as shown on the attached bid tabulation (Exhibit 1). Invitation for bids (IFB) were
advertised in the local newspaper in accordance with Local Government Code 252.041 and sent
to six area vendors on March 13, 2012. Firms located in Denton were included, but no local
responses were received.
PRINCIPAL PLACE OF BUSINESS
Sunbelt Pools, Inc.
Dallas, TX
ESTIMATED SCHEDULE OF PROJECT
The chlorine tablets will be ordered and delivered on an as needed basis. Staff recommends
awarding an initial two year contract with options to renew for three additional one year periods
to ensure continuity of the supply source and stability of pricing.
Agenda Information Sheet
May 1, 2012
Page 2
FISCAL INFORMATION
Funding for the chlorine tablets will be provided by the account numbers listed for each facility:
Water Works Park 207002.6334, Natatorium 207001.6334, Civic Center 401160.6334.
Purchase orders will be issued as needed.
EXHIBITS
Exhibit 1: Bid Tabulation
Respectfully submitted:
Antonio Puente, Jr., 349-7283
Assistant Director of Finance
1-AIS-Bid 4915
Exhibit 1
Bid # 4915
Date: 3/27/12
Two Contract for Calcium Hypochlorite Feeders & Products
Est.
NO.Annual UOMDESCRIPTIONVendorVendorVendor
Qty.
Sunbelt
Knorr Systems Aqua-Rec
Pools Inc.Inc.
Principle Place of Business:
Dallas, TX Dallas, TXAzle, TX
Calcium Hypochlorite
$42,930.00
127,000Lbs.$56,160.00$52,650.00
Tablets/Briquettes
50# Pail Unit Price/Ext
$1.59 $2.08 $1.95
Price
Yearly Rental for
2Equipment - Civic Center No charge$123/$1,476No charge
Pool
Yearly Rental for
No charge
3Equipment-Natatorium $56.25/$2,151No Charge
Pools
Yearly Rental for
4Equipment-Water Works No charge$56.25/$2,826No charge
Pools
Shipment can be made in ___
2 Days
3 Days2 Days
days from receipt of order
ORDINANCE NO. __________
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A TWO YEAR
CONTRACT FOR CALCIUM HYPOCHLORITE FEEDERS AND PRODUCTS FOR THE CITY
OF DENTON PARKS DEPARTMENT; PROVIDING FOR THE EXPENDITURE OF FUNDS
THEREFOR; AND PROVIDING AN EFFECTIVE DATE (BID 4915-TWO YEAR CONTRACT
FOR CALCIUM HYPOCHLORITE FEEDERS AND PRODUCTS AWARDED TO THE LOWEST
RESPONSIBLE BIDDER MEETING SPECIFICATION, SUNBELT POOLS, INC. IN THE
ANNUAL ESTIMATED AMOUNT OF $65,000 FOR A TWO YEAR ESTIMATED
EXPENDITURE OF $130,000).
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of State
law and City ordinances; and
WHEREAS, the City Manager or a designated employee has reviewed and recommended that
the herein described bids are the lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefore; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The numbered items in the following numbered bids for materials, equipment,
supplies, or services, shown in the "Bid Proposals" on file in the office of the City Purchasing Agent,
are hereby accepted and approved as being the lowest responsible bids for such items:
BID
NUMBER VENDOR AMOUNT
4915 Sunbelt Pools, Inc. Exhibit A
SECTION 2. By the acceptance and approval of the above numbered items of the submitted
bids, the City accepts the offer of the persons submitting the bids for such items and agrees to pur-
chase the materials, equipment, supplies or services in accordance with the terms, specifications,
standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and
related documents.
SECTION 3. Should the City and the winning bidder(s) wish to enter into a formal written
agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute a written contract in accordance with the
terms, conditions, specifications, standards, quantities and specified sums contained in the Bid
Proposal and related documents and to extend that contract as determined to be advantageous to the
City of Denton.
SECTION 4. The City Council of the City of Denton, Texas hereby expressly delegates the
authority to take any actions that may be required or permitted to be performed by the City of Denton
under Bid 4915 to the City Manager of the City of Denton, Texas, or his designee.
SECTION 5. By the acceptance and approval of the above enumerated bids, the City Council
hereby authorizes the expenditure of funds therefor in the amount and in accordance with the
approved bids.
SECTION 6. This ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this day of , 2012.
______________________________
MARK A. BURROUGHS, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY: _________________________________
APPROVED AS TO LEGAL FORM:
ANITA BURGESS, CITY ATTORNEY
BY: _________________________________
3-ORD-Bid 4915
Exhibit A
Bid # 4915
Date: 3/27/12
Two Contract for Calcium Hypochlorite Feeders &
Products
Est.
NO.Annual UOMDESCRIPTIONVendor
Qty.
Sunbelt
Pools
Principle Place of Business:
Dallas, TX
Calcium Hypochlorite
$42,930.00
127,000Lbs.
Tablets/Briquettes
50# Pail Unit Price/Ext
$1.59
Price
Yearly Rental for
2Equipment - Civic Center No Charge
Pool
Yearly Rental for
No Charge
3Equipment-Natatorium
Pools
Yearly Rental for
4Equipment-Water Works No Charge
Pools
Shipment can be made in ___
2 Days
days from receipt of order
AGENDA INFORMATION SHEET
AGENDA DATE:
May 1, 2012
DEPARTMENT:
Utilities
ACM:
Howard Martin, 349-8232
______________________________________________________________________________
SUBJECT
Consider adoption of an ordinance finding that a public use and necessity exists to acquire (I) fee
simple to a 0.03 acre tract; (II) a utility and slope easement encumbering a 0.02 acre tract; and
(III) a temporary construction, grading and access easement encumbering a 182 square foot tract,
all tracts located in the O.S. Brewster Survey, Abstract Number 56, City of Denton, Denton
County, Texas, as more particularly described on Exhibit “A”, attached hereto and made a part
hereof, located generally in the 1800 Block of South Bonnie Brae Street (the “Property
Interests”), for the public use of expanding and improving Bonnie Brae Street, a municipal street
and roadway; authorizing the City Manager or his designee to make an offer to James B. Harrell,
Jr. (the “Owner”) to purchase the Property Interests for the purchase price of Seven Thousand
00
Six Hundred Sixty Seven Dollars and No Cents ( $7,667.), and other consideration, as
prescribed in the Purchase Agreement (the “Agreement”), as attached hereto and made a part
hereof as Exhibit “B”; authorizing the expenditure of funds therefore; and providing an effective.
(Bonnie Brae Widening and Improvements project)
BACKGROUND
In accord with the current Bonnie Brae Widening and Improvements project initiative, staff is
undertaking the identification of the additional land rights necessary to accommodate the
construction and operation of the improved roadway. Integra Realty Resources has been engaged
to provide real estate appraisal services in regard to those identified tracts that will be directly
impacted by the project.
In respect to the tract owned by Mr. James B. Harrell, the project requires the acquisition of a
Fee Tract for street purposes and a Utility and Slope easement to accommodate the relocation of
utilities and provide lateral support slope for the makeup of roadway itself. In addition, a
Temporary Construction, Grading and Access Easement is required to provide work space for
the road contractor to reconstruct the property owner’s driveway that is affected by changes to
roadway elevation and alignment.
Integra Realty Resources has provided a real estate appraisal report in regard to Mr. Harrell’s
property tract and the land rights necessary for the Project. Their findings constitute the present
offer to purchase.
OPTIONS
1.Approve the proposed Ordinance.
2.Decline to approve the proposed Ordinance.
3.Table for future consideration.
RECOMMENDATION
Recommend approval of the Ordinance.
PRIOR ACTION/REVIEW (Council, Boards, Commissions)
No prior action or review regarding the identified fee tract and easement tracts affecting Mr.
Harrell’s property.
FISCAL INFORMATION
The overall Bonnie Brae Widening and Improvements project is being funded with a
combination of Regional Toll Revenue (RTR) funds, Denton County Transportation Road
Improvement Program (TRIP ‘08) funds and City of Denton local match funds. The purchase
00
offer price of $7,667. plus closing costs as prescribed in the Agreement are to be funded
through a combination of these funding sources.
BID INFORMATION
Not applicable
EXHIBITS
1.Location Map Respectfully submitted,
2.Ordinance
Frank G. Payne, P.E.
Prepared by, City Engineer
Paul Williamson,
Real Estate Manager
AGENDA INFORMATION SHEET
AGENDA DATE:
May 1, 2012
DEPARTMENT:
Utilities
ACM:
Howard Martin, 349-8232
______________________________________________________________________________
SUBJECT
Consider adoption of an ordinance finding that a public use and necessity exists to acquire (I) fee
simple to a 0.08 acre tract; (II) a utility and drainage easement encumbering a 0.04 acre tract; and
(III) a drainage easement encumbering a 0.27 acre tract, all situated in the O.S. Brewster Survey,
Abstract Number 56, City of Denton, Denton County, Texas, as more particularly described on
Exhibit “A”, attached hereto and made a part hereof, located generally in the 2200 Block of
South Bonnie Brae Street (the “Property Interests”), for the public use of expanding and
improving Bonnie Brae Street, a municipal street and roadway; authorizing the City Manager or
his designee to make an offer to Agnes H. Rogers and Jean M.G. Tunnell, formerly known as
Jean M. Goodson (collectively the “Owner”) to purchase the Property Interests for the purchase
00
price of Three Thousand Nine Hundred Seventeen Dollars and No Cents ( $3,917.), and other
consideration, as prescribed in the Purchase Agreement (the “Agreement”), as attached hereto
and made a part hereof as Exhibit “B”; authorizing the expenditure of funds therefore; and
providing an effective. (Bonnie Brae Widening and Improvements project)
BACKGROUND
In accord with the current Bonnie Brae Widening and Improvements project initiative, staff is
undertaking the identification of the additional land rights necessary to accommodate the
construction and operation of the improved roadway. Integra Realty Resources has been engaged
to provide real estate appraisal services in regard to those identified tracts that will be directly
impacted by the project.
In respect to the tract owned by Ms. Rogers and Ms. Tunnell, the project requires the acquisition
of a Fee Tract for street purposes, a Utility and Slope easement to accommodate the relocation of
utilities and provide lateral support slope for the makeup of roadway itself, and a Drainage
easement to provide space for end treatment construction and future maintenance regarding the
upsized concrete drainage boxes traversing Bonnie Brae at this location.
Integra Realty Resources has provided a real estate appraisal report in regard to Ms Rogers and
Ms. Tunnell’s property tract and the land rights necessary for the Project. Their findings
constitute the present offer to purchase.
OPTIONS
1.Approve the proposed Ordinance.
2.Decline to approve the proposed Ordinance.
3.Table for future consideration.
RECOMMENDATION
Recommend approval of the Ordinance.
PRIOR ACTION/REVIEW (Council, Boards, Commissions)
No prior action or review regarding the identified fee tract and easement tracts affecting property
owned by Ms. Rogers and Ms. Tunnell.
FISCAL INFORMATION
The overall Bonnie Brae Widening and Improvements project is being funded with a
combination of Regional Toll Revenue (RTR) funds, Denton County Transportation Road
Improvement Program (TRIP ‘08) funds and City of Denton local match funds. The purchase
00
offer price of $3,917. plus closing costs as prescribed in the Agreement are to be funded
through a combination of these funding sources.
BID INFORMATION
Not applicable
EXHIBITS
1.Location Map Respectfully submitted,
2.Ordinance
Frank G. Payne, P.E.
Prepared by, City Engineer
Paul Williamson,
Real Estate Manager
AGENDA INFORMATION SHEET
AGENDA DATE:
May 1, 2012
DEPARTMENT:
Utilities
ACM:
Howard Martin, 349-8232
______________________________________________________________________________
SUBJECT
Consider adoption of an ordinance finding that a public use and necessity exists to acquire (I) fee
simple to a 7.36 acre tract; (II) a slope easement encumbering 0.33 acres; (III) a drainage
easement encumbering a 1.35 acres; and (IV) a temporary construction, grading and access
easement encumbering 0.03 acres, all lands located in Denton County, Texas, and situated in the
James Edmonson Survey, Abstract Number 400, as more particularly described on Exhibit “A”,
attached hereto and made a part hereof, located generally in the 3100 Block of South Bonnie
Brae Street (the “Property Interests”), for the public use of expanding and improving Bonnie
Brae Street, a municipal street and roadway; authorizing the City Manager or his designee to
make an offer to Jack Arlyn Parkes and wife, Betty Parkes (collectively the “Owner”) to
purchase the Property Interests for the purchase price of Two Hundred Fifty Five Thousand One
00
Hundred Sixteen Dollars and No Cents ( $255,116.), and other consideration, as prescribed in
the Purchase Agreement (the “Agreement”), as attached hereto and made a part hereof as Exhibit
“B”; authorizing the expenditure of funds therefore; and providing an effective. (Bonnie Brae
Widening and Improvements project)
BACKGROUND
In accord with the current Bonnie Brae Widening and Improvements project initiative, staff is
undertaking the identification of the additional land rights necessary to accommodate the
construction and operation of the improved roadway. Integra Realty Resources has been engaged
to provide real estate appraisal services in regard to those identified tracts that will be directly
impacted by the project.
In respect to the tract owned by Mr. and Mrs. Parkes, the project requires the acquisition of
several discrete tracts. A Fee Tract for street purposes, and several other distinct easement types
to provide for drainage, and to provide lateral support slope for the makeup of roadway itself. In
addition, a Temporary Construction, Grading and Access Easement is required to provide work
space for the road contractor to reconstruct the property owner’s driveways that are affected by
changes to roadway elevation and alignment.
Integra Realty Resources has provided a real estate appraisal report in regard to Mr. and Mrs.
Parkes’ property tract and the land rights necessary for the Project. Their findings constitute the
present offer to purchase.
OPTIONS
1.Approve the proposed Ordinance.
2.Decline to approve the proposed Ordinance.
3.Table for future consideration.
RECOMMENDATION
Recommend approval of the Ordinance.
PRIOR ACTION/REVIEW (Council, Boards, Commissions)
No prior action or review regarding the identified fee tract and easement tracts affecting property
owned by Mr. and Mrs. Parkes.
FISCAL INFORMATION
The overall Bonnie Brae Widening and Improvements project is being funded with a
combination of Regional Toll Revenue (RTR) funds, Denton County Transportation Road
Improvement Program (TRIP ‘08) funds and City of Denton local match funds. The purchase
00
offer price of $255,116. plus closing costs as prescribed in the Agreement are to be funded
through a combination of these funding sources.
BID INFORMATION
Not applicable
EXHIBITS
1.Location Map Respectfully submitted,
2.Ordinance
Frank G. Payne, P.E.
Prepared by, City Engineer
Paul Williamson,
Real Estate Manager
AGENDA INFORMATION SHEET
AGENDA DATE:
May 1, 2012
DEPARTMENT:
Utilities
ACM:
Howard Martin, 349-8232
______________________________________________________________________________
SUBJECT
Consider adoption of an ordinance finding that a public use and necessity exists to acquire (I) fee
simple to a 34.92 acre tract situated in the James Edmonson Survey, Abstract No. 400 and the S.
Pritchett Survey, Abstract No. 1004; and (II) a drainage easement encumbering a 0.42 acre tract
situated in the James Edmonson Survey, Abstract No. 400, all tracts located in the City of
Denton, Denton County, Texas, as more particularly described on Exhibit “A”, attached hereto
and made a part hereof, located generally in the 3400 Block of South Bonnie Brae Street (the
“Property Interests”), for the public use of expanding and improving Bonnie Brae Street, a
municipal street and roadway; authorizing the City Manager or his designee to make an offer to
the Marvin Henderson Estate Trust (the “Owner”) to purchase the Property Interests for the
purchase price of Three Hundred Fourteen Thousand Eight Hundred Sixty Nine Dollars and No
00
Cents ( $314,869.), and other consideration, as prescribed in the Purchase Agreement (the
“Agreement”), as attached hereto and made a part hereof as Exhibit “B”; authorizing the
expenditure of funds therefore; and providing an effective. (Bonnie Brae Widening and
Improvements project)
BACKGROUND
In accord with the current Bonnie Brae Widening and Improvements project initiative, staff is
undertaking the identification of the additional land rights necessary to accommodate the
construction and operation of the improved roadway. Integra Realty Resources has been engaged
to provide real estate appraisal services in regard to those identified tracts that will be directly
impacted by the project.
In respect to the tract owned by the Marvin Henderson Estate Trust, the project requires the
acquisition of a Fee Tract for street and drainage purposes and a Drainage easement to provide
space for reshaping and maintaining the area upstream of the existing road bridge abutment at
the proposed drainage easement location.
Integra Realty Resources has provided a real estate appraisal report in regard to the Marvin
Henderson Estate Trust’s property tract and the land rights necessary for the Project. Their
findings constitute the present offer to purchase.
OPTIONS
1.Approve the proposed Ordinance.
2.Decline to approve the proposed Ordinance.
3.Table for future consideration.
RECOMMENDATION
Recommend approval of the Ordinance.
PRIOR ACTION/REVIEW (Council, Boards, Commissions)
No prior action or review regarding the identified fee tract and easement tract affecting property
owned by the Marvin Henderson Estate Trust.
FISCAL INFORMATION
The overall Bonnie Brae Widening and Improvements project is being funded with a
combination of Regional Toll Revenue (RTR) funds, Denton County Transportation Road
Improvement Program (TRIP ‘08) funds and City of Denton local match funds. The purchase
00
offer price of $314,869. plus closing costs as prescribed in the Agreement are to be funded
through a combination of these funding sources.
BID INFORMATION
Not applicable
EXHIBITS
1.Location Map Respectfully submitted,
2.Ordinance
Frank G. Payne, P.E.
Prepared by, City Engineer
Paul Williamson,
Real Estate Manager
AGENDA INFORMATION SHEET
AGENDA DATE:
May 1, 2012
DEPARTMENT:
Water Utilities/ Water Production
ACM:
Howard Martin, 349-8232
SUBJECT
Consider adoption of an ordinance of the City of Denton, Texas approving an agreed order in the
pending enforcement action concerning the City of Denton, Texas, in docket number 2012-0092-
MLM-E before the Texas Commission on Environmental Quality respecting the alleged
unauthorized discharge of sodium hydroxide near the Lake Ray Roberts water treatment plant;
authorizing the mayor to execute said agreed order on behalf of the city; authorizing the city
manager and the city attorney to act on the city’s behalf in executing any and all other documents
and to take other actions necessary to finalize the settlement; authorizing the expenditure of
funds therefor; and declaring an effective date.
BACKGROUND
Late last summer, the Lake Ray Roberts Water Treatment Plant experienced a chemical spill
onto the grounds of the plant while staff was performing maintenance on a chemical tank. The
material that was spilled was a strong caustic solution. The Texas Commission on
Environmental Quality (TCEQ) has been involved with this spill. Cleanup of the impacted area
has been accomplished under TCEQ procedures and protocols. At no time was the City’s
drinking water at risk from the spill. There were no off-site environmental consequences. The
City of Denton has completed the spill cleanup and is working to finalize their clean-up report to
the TCEQ.
As a result of this incident, the TCEQ has notified the City of Denton of two alleged violations:
unauthorized discharge under the Texas Water Code Section 26.121 and failure to report
discharges to the TCEQ within 24 hours under 30 TAC Chapter 327.3(b). The TCEQ
Enforcement Division has proposed to the City an Agreed Order in settlement of this
enforcement action. The Agreed Order has specific terms and conditions that the City must
agree to. Staff has previously briefed both the Public Utilities Board and the Denton City
Council on these matters in Closed Meetings. These matters are set forth in the Agreed Order.
The TCEQ considers this Agreed Order to be an expedited administrative process in order to
settle the matter, and to avoid turning the matter over to their Litigation Division for further
processing. This proposed Agreed Order settling the matter needs to be signed by the Mayor,
and includes the City’s payment of an administrative penalty that is currently under review by
the TCEQ, in order to correct some minor errors in the original draft which the City has brought
to the TCEQ’s attention.
1
It is expected that the revised Agreed Order, when provided by TCEQ to the City, will reduce the
administrative penalty slightly, but in no event will the proposed administrative penalty be
greater than $14,040. We would request that the Denton City Council approve the authorization
to sign the revised Agreed Order upon its receipt from the TCEQ. The revised Agreed Order
will be substantially the same as the one presented to the PUB and Denton City Council in
Closed Meeting. Staff has been directed by both bodies to proceed forward with the settlement
process, with the execution of the Agreed Order and the payment of the administrative penalty.
In order to comply with the TCEQ’s sixty-(60) day deadline, the Denton City Council needs to
approve this authorization at its May 1, 2012 City Council Meeting.
PRIOR ACTION/REVIEW (Council, Boards, Commissions)
Public Utilities Board was briefed in Closed Meeting on April 9, 2012.
City Council was briefed in Closed Meeting on April 17, 2012.
OPTIONS
1.Authorize the Mayor to sign the proposed Agreed Order.
2.Deny authorization and defend future expected litigation with the TCEQ.
RECOMMENDATIONS
Staff recommends Option 1. If the City fails to accept the proposed Agreed Order and respond
th
to the TCEQ by May 14, the TCEQ will turn the matter over to its Litigation Division.
EXHIBITS
1.Ordinance
2.Original “Agreed Order” received from the TCEQ dated March 16, 2012
Respectfully submitted,
Jim Coulter
Director of Water Utilities
Tim Fisher
Assistant Director of Water Utilities
2
ORDINANCE NO. 2012-_______
AN ORDINANCE OF THE CITY OF DENTON, TEXAS APPROVING AN AGREED
ORDER IN THE PENDING ENFORCEMENT ACTION CONCERNING THE CITY OF
DENTON, TEXAS, IN DOCKET NUMBER 2012-0092-MLM-E BEFORE THE TEXAS
COMMISSION ON ENVIRONMENTAL QUALITY RESPECTING THE ALLEGED
UNAUTHORIZED DISCHARGE OF SODIUM HYDROXIDE NEAR THE LAKE RAY
ROBERTS WATER TREATMENT PLANT; AUTHORIZING THE MAYOR TO EXECUTE
SAID AGREED ORDER ON BEHALF OF THE CITY; AUTHORIZING THE CITY
MANAGER AND THE CITY ATTORNEY TO ACT ON THE CITY’S BEHALF IN
EXECUTING ANY AND ALL OTHER DOCUMENTS AND TO TAKE OTHER ACTIONS
NECESSARY TO FINALIZE THE SETTLEMENT; AUTHORIZING THE EXPENDITURE
OF FUNDS THEREFOR; AND DECLARING AN EFFECTIVE DATE.
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The City Council hereby approves the Agreed Order settling the pending
enforcement action at the Texas Commission on Environmental Quality concerning alleged
violations committed by the City of Denton, Texas, in Docket Number 2012-0092-MLM-E,
substantially in the form of the attached Agreed Order, which violations are in dispute and said
Agreed Order shall in no way constitute an admission of any violation as alleged by the Texas
Commission on Environmental Quality.
SECTION 2. The Mayor is hereby authorized to act on the City’s behalf in approving
and executing and delivering the Agreed Order.
SECTION 3. The City Manager and the City Attorney are hereby authorized to execute
any and all other documents, and to take other actions as are necessary to finalize the settlement
of this matter.
SECTION 4. The City Manager, or his designee is hereby authorized to expend funds in
accordance with, and in full payment of the agreed amount of the administrative penalty
specified in the attached Agreed Order.
SECTION 5. This ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this the _____ day of May, 2012.
__________________________________
MARK A. BURROUGHS, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
By: _______________________________
APPROVED AS TO LEGAL FORM:
ANITA BURGESS, CITY ATTORNEY
By: _______________________________
AGENDA INFORMATION SHEET
AGENDA DATE:
May 1, 2012
DEPARTMENT:
Finance
ACM:
Jon Fortune
SUBJECT
Consider approval of a resolution of the City of Denton, Texas, approving a City Local
Preference
and declaring an effective date.
BACKGROUND
In 2010, the City updated its Purchasing and Payment Procedures Manual, which contained
procedures for applying local preference on certain purchases. The procedures complied with
the Texas Local Government Code (Chapter 271) provisions in effect at that time. The existing
procedures are applicable to competitively bid contracts of less than $100,000 and provide a
local preference if 1) the local bidder is within five percent (5%) of low bidder, and 2) the local
bidder offers the best combination of price and economic development opportunities.
In 2011, an internal purchasing stakeholders group was created to review, revise, and improve
the . The working group was comprised of staff members
from almost every area of the City organization (Engineering, Electric, Water/Wastewater, Solid
Waste, Parks, Fire, Fleet, Streets, Legal, Technology Services, Facilities Management, Utilities
Administration, Purchasing and Finance). While the group has not yet finished their work, the
stakeholders have met several times and significant progress has been made on updating the
Of particular note, the group developed a policy to encourage local preference in our purchasing
process. This policy has been developed in response to amendments to the Texas Local
nd
Government Code (LGC Chapter 271.905 and 271.9051) that were approved in 2011 by the 82
Legislature of the State of Texas.
Below are key elements of the Local Preference Purchasing Policy:
1.Provisions in LGC 271.905 and 271.9051 apply to competitive bids only. These are
specifically identified as Lowest Responsible Bids and Best Value Bids.
a.Lowest Responsible Bids Price is the single determinant factor when awarding a
bid to a responsible bidder. In this case, the following criteria will apply:
Agenda Information Sheet
May 1, 2012
Page 2
i.A five percent (5%) price differential will apply to construction bids less
than $100,000 and all other bids, including services, less than $500,000.
Excludes telecommunication and information services.
ii.A three percent (3%) price differential will apply to bids, excluding
construction and services, greater than $500,000.
The chart below is a summary of the criteria for Lowest Responsible Bids:
LGC 271.9051 LGC 271.905
5% price differential 3% price differential
Construction bids less than $100,000
All other bids, excludes construction and
services, greater than $500,000
All other bids, including services, less
than $500,000
b.Best Value Bids Price is only one of a number of determining factors that are
weighted for evaluation purposes. As a result, an additional weighted factor will
be added to all such bids for bidders meeting local preference criteria. The
appropriate weight, either 5% or 3%, will be consistent with the criteria outlined
above.
2.Implementation of Local Bidder Preference Consideration Application
a.A new and complete application must be submitted with each competitive bid by
the due date.
b.This application serves to ensure the qualification of a bidder as a local bidder and
find, in writing, that a bidder is a local bidder. The application also removes any
subjectivity on the part of staff in attempting to make this determination.
3.Bidders seeking local preference must meet all specifications and minimum requirements
contained in the bid documents.
4.This policy does not apply to purchases obtained through a Request for Qualifications
(Professional Services), Requests for Proposals or bids involving Federal funds, in whole
or part.
Agenda Information Sheet
May 1, 2012
Page 3
5.Regarding purchases through Cooperative Programs and Interlocal Agreements, staff will
periodically complete a pricing comparison of select purchases to verify that the best
price is being obtained.
In accordance with the statutory provisions, it is important to point out that the City may award a
competitively bid contract to the lowest responsible bidder, local bidder or reject all bids. As
such, staff will continue to make appropriate award recommendations to the City Manager or
City Council with necessary justifications.
While the staff working group helped develop the recommendation
preference purchasing procedures, the group is also actively working on additional updates to the
presented to the Audit/Finance Committee in the near future.
RECOMMENDATION
Staff recommends approval of the Local Preference Purchasing Policy.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 12, 2010, the City Council gave staff direction in a work session to proceed with
updates t
On February 14, 2012, the Audit/Finance Committee unanimously recommended that the
proposed Local Preference Purchasing Policy be submitted to the City Council for consideration.
On April 2, 2012, the City Council gave staff direction in a work session to bring forward a
resolution to formally approve the proposed Local Preference Purchasing Policy.
On April 23, 2012, the Public Utility Board received a presentation on the proposed Local
Preference Purchasing Policy and gave staff direction to proceed. No formal action was taken.
Respectfully submitted:
Bryan Langley
CFO and Director of Strategic Services
Prepared by:
Antonio Puente, Jr.
Assistant Director of Finance
CITY OF DENTON
LOCAL PREFERENCE PURCHASING POLICY
Purpose:
The purpose of this policy is to comply with Sections 271.905 and 271.9051 of the Texas Local
Government Code allowing for “Consideration of Location of Bidder’s Principal Place of Business” in
the award of competitively bid contracts.
Procedure:
I.Scope
a.This policy applies to the purchase of real property, personal property that is not affixed to
real property, or services (including construction services) through a Competitive Bid.
i.Lowest Responsible Bid – Price is the single determinant factor when awarding a
bid to a responsible bidder.
ii.Best Value Bid – Price is only one of a number of determining factors that are
weighted for evaluation purposes. (Texas Local Government Code 252.043)
II.Criteria
a.Lowest Responsible Bids –
i.A five percent (5%) price differential will apply to construction bids less than
$100,000 and all other bids, including services, less than $500,000. Excludes
telecommunication and information services.
ii.A three percent (3%) price differential will apply to bids, excluding construction
and services, greater than $500,000.
The chart below is a summary of the criteria for Lowest Responsible Bids:
LGC 271.9051 LGC 271.905
5% price differential 3% price differential
Construction bids less than $100,000
All other bids, excludes construction and
All other bids, including services, less
services, greater than $500,000
than $500,000
LOCAL PREFERENCE PURCHASING POLICY (Continued)
b.Best Value Bids –
i.Price is only one of a number of determining factors that are weighted for
evaluation purposes as provided in Texas Local Government Code 252.043. As a
result, an additional weighted factor will be added to all such bids for bidders
meeting local preference criteria. The appropriate weight, either 5% or 3%, will be
consistent with the criteria outlined in the chart above.
c.Local Bidder Preference Consideration Application (Attachment 1) –
i.A new and complete application must be submitted with each competitive bid by
the due date, including a Tax Certification from the Denton County Tax
Assessor/Collector.
ii.This application serves to ensure the qualification of a bidder as a local bidder and
serves as the basis for meeting the statute’s requirement that the governing body
fin, in writing, that a bidder is a local bidder.
d.Bidders seeking local preference must meet all specifications and minimum requirements
contained in the bid documents.
III.Exceptions –
a.This policy does not apply to purchases obtained through a Request for Qualifications
(RFQ), Request for Proposals (RFP), bids involving Federal funds, Cooperative Programs or
Interlocal Agreements.
IV.Award of Contract
a.The City Council may award a competitively bid contract to the lowest responsible bidder,
local bidder or reject all bids.
ATTACHMENT 1
Purchasing Department
901B Texas Street
Denton, TX 76209
940-349-7100
940-349-7302 (f)
purchasing@cityofdenton.com
APPLICATION FOR LOCAL BIDDER PREFERENCE CONSIDERATION
This “APPLICATION FOR LOCAL BIDDER PREFERENCE CONSIDERATION” does not
mean that the City of Denton is limiting responses to their competitive bids to only those businesses
located within the city limits. All bids are welcome.
Bidders who wish to request a LOCAL PREFERENCE must have their principal place of business
located within the City of Denton, city limits.
If your principal place of business is within the Denton city limits and you wish to apply for local
preference consideration, then youmust meet the minimum requirements below for each bid:
a)Provide a Tax Certificate from the Denton County Tax Assessor showing the current
status of taxes, penalties, interest, and any known costs due on a property; and
b)Submit thecompleted application on the following page.
Local Preference may be considered in the following instances:
A.In purchasing any real property or personal property that is not affixed to real property, if a local
government receives one or more bids from a bidder whose principal place of business is in the
local government and whose bid is within three percent of the lowest bid price received by the
local government from a bidder who is not a resident of the local government, the local
government may enter into a contract with the bidder whose principal place of business is in the
local government. (Local Government Code 271.905)
B.In purchasing any real property, personal property that is not affixed to real property, or services,
if a municipality receives one or more competitive sealed bids from a bidder whose principal
place of business is in the municipality and whose bid is within five percent of the lowest bid
price received by the municipality from a bidder who is not a resident of the municipality, the
municipality may enter into a contract for construction services in an amount of less than
$100,000 or a contract for other purchases of less than $500,000 with the bidder whose principal
place of business is in the municipality. This section does not apply to the purchase of
telecommunications services or information services, as defined by 47 U.S.C. Section 153.
(Local Government Code 271.9051)
The City of Denton reserves the right to award to the lowest bidder or reject all bids.
The full text of the Local Government Code related to Purchasing and Contracting Authority of
Municipalities, Counties, and certain other Governments is available at
http://www.statutes.legis.state.tx.us/Docs/LG/htm/LG.271.htm#271. Detailed information related to local
bidders is found in Section §271.905 and §271.9051 “CONSIDERATION OF LOCATION OF
BIDDER’S PRINCIPAL PLACE OF BUSINESS.”
LOCAL PREFERENCE CONSIDERATION APPLICATION
For bidders whose business is located within the Denton city limits
____________________________________________________________________________________________
The City of Denton requires the following information for consideration in award of competitive bids:
1.Location Eligibility:
Principal place of business is defined herein as any business which owns or leases a commercial building within the City
limits and uses the building for actual business operations. Is company’s principal place of business within the City Limits
of Denton, Texas?
a.If yes, identify the following:
i.Business Name/DBA: _______________________________________________________
ii.Address: _____________________________________________________________
iii.Business Structure: ____________________________________________________
(sole proprietorship/partnership/corporation/other)
b.Name and city of residence of owner(s)/partners/corporate officers, as applicable.
iv.Name/Title: __________________________________________________________
v.City of Residence: _____________________________________________________
If more than one owner/partner/corporate officer exists, attach a separate sheet of paper.
2.Economic Development benefits that would result from award of this contract:
a.Total number of current employees who are residents of the City of Denton? __________
b.Will award of this contract result in the employment/retention of residents of the City of Denton? ___ Yes ___ No
c.Will subcontractors with principal places of business in the City of Denton be utilized? ___ Yes ___ No
d.Will award of this contract result in increased tax revenue to the City? ___ Yes ___ No
e.If yes, check types of taxes? ___ Property Taxes ___ Sales Taxes ___ Hotel Occupancy Taxes
f.Other economic development benefits deemed pertinent by applicant (attach separate sheet if necessary):
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
City Bid Number for which local preference is requested:______________________________
Certification of information:
The undersigned does hereby affirm that the information supplied in its bid and this application are true and correct as of the
date hereof, under penalty of perjury.
/
Company Name Date
/
Signature Print Name
Tax Certificate from Denton County Tax Assessor is attached
SAMPLE
AGENDA INFORMATION SHEET
AGENDA DATE:
May 1, 2012
DEPARTMENT:
Planning and Development
ACM:
Fred Greene
SUBJECT - Z11-0025, McKinney/Mayhill Rezoning
Consider adoption of an ordinance of the City of Denton, Texas, providing for an initial zoning
district and use classification of Community Mixed Use General (CM-G) and Neighborhood
Residential Mixed Use 12 (NRMU-12) on approximately 33.1 acres of land and the rezoning of
approximately 3.7 acres of land from a Neighborhood Residential 6 (NR-6) zoning district and
use classification to a NRMU-12 zoning district and use classification; located at the southeast
corner of McKinney Street and Mayhill Road; and providing for a penalty in the maximum
amount of $2,000.00 for violations thereof, severability and an effective date. The Planning and
Zoning Commission recommends approval (5-1).
PROPOSAL
The subject property includes an approximate total of 40 acres. Approximately 10.6 acres are
comprised of three (3) zoning districts; Community Mixed Use General (CM-G), Neighborhood
Residential Mixed Use 12 (NRMU-12), and Neighborhood Residential 6 (NR-6). The remaining
28.1 acres are subject to the Rural District 5 (RD-5) zoning and use classification; however they
are currently unzoned. The applicant, Larry Reichhart (Spring Brook Planning Group); is
requesting the initial application of a Neighborhood Residential Mixed Use 12 (NRMU-12)
zoning district to approximately 23.8 acres, the initial application of CM-G to approximately 4.3
acres and the rezoning of 3.5 acres from Neighborhood Residential 6 (NR-6) to NRMU-12. The
3.8 acres located at the northwestern corner of the outlined area will retain its current CM-G
zoning. The remaining 3.4 acres just east of the current CM-G zoning will also retain its current
NRMU-
8.1 acres of CM-G and 31.9 acres of NRMU-12.
The applicant has indicated a desire to construct various commercial uses including professional
offices and residential uses including single-family attached and detached dwellings at this
location; however, it is important to note that if the subject property is rezoned to CM-G and
NRMU-12 as requested, the property may be developed in accordance with the full use
classification and general regulations associated with the two proposed zoning districts.
BACKGROUND
Prior to the 2002 city-wide rezoning, the northern portion of the site was zoned Agriculture (A)
and the southern portion of the site was located in the Extraterritorial Jurisdiction (ETJ). The
southern portion is located in an area identified as DH-11 and was annexed into the City of
Denton in 2010 by Ordinance number 2010-129. It is important to note that when property is
annexed into the City of Denton, the property is essentially un-zoned. However, uses, intensities
of use, dimensions or lot sizes must be authorized by the RD-5 zoning district.
Agenda Information Sheet
May 1, 2012
Page 2
The property is currently undeveloped and is not platted. Platting will be required prior to the
issuance of building permits and certificates of occupancy.
The applicant did not host a neighborhood meeting. However, the applicant did send notices to
property owners within 200 feet of the site, explaining the proposal with his contact information
and s
within 200 feet of the site regarding the notice.
Staff sent twenty one (21) certified notices of the public hearing to property owners within two
hundred (200) feet of the subject property and fifty eight (58) to residents and property owners
within five hundred (500) feet of the property. As of this writing, staff has received two (2)
notices in favor of the request from property owners within 200 feet of the site.
PRIOR ACTION/REVIEW (Council, Boards, Commissions)
On February 8, 2012, the Planning and Zoning Commission recommended approval.
On April 17, 2012 the City Council recommended approval. Subsequent to the meeting, Council
Member Chris Watts received information from the owner of the property indicating that a
portion of the ordinance acted upon by the City Council is contrary to the intent of the
communications to the Council. The owner related that there was a misunderstanding in that the
owner did not desire that the multi-family use be stricken.
Accordingly, Council Member Watts asked that Ordinance No. 2012-088 be reconsidered by the
City Council.
OPTIONS
1.Approve as submitted.
2.Approve with conditions.
3.Deny.
4.Postpone consideration.
5.Table item.
RECOMMENDATION
APPROVAL
The Planning and Zoning Commission recommends of Z11-0025 (5-1).
The increased intensity from RD-5 and NR-6 and the extension of the existing CM-G and
NRMU-12 zoning districts has been reviewed by staff and has been determined to be appropriate
APPROVAL
at this location. The Development Review Committee (DRC) recommends of
Z11-0025.
Agenda Information Sheet
May 1, 2012
Page 3
EXHIBITS
1. Agenda Information Sheet
2. Site Location/Aerial Map
3. Existing Zoning Map
4. Proposed Zoning Map
5. Future Land Use Map
6. Notification Map
7. Property Owner Responses to Notification
8. Applicant Letter of Intent
9. Applicant Notice
10. Planning & Zoning Commission Meeting Minutes (2.8.12)
11. Ordinance
12. Site Photos
Prepared by:
Johnna M. Matthews
Senior Planner
Respectfully submitted:
Mark A. Cunningham, AICP, CPM
Planning and Development Director
EXHIBIT 1
CITY OF DENTON
DEVELOPMENT REVIEW COMMITTEE
STAFF REPORT
P&Z Date: February 8, 2012 TYPE: Rezoning
CC Date: April 17, 2012 PROJECT #:Z11-0025
Project Number:
Z11-0025, McKinney/Mayhill Rezoning
Request:
Apply an official zoning district of Community Mixed Use
General (CM-G) and Neighborhood Residential Mixed Use 12
(NRMU-12) to approximately 28 acres of land and rezone
approximately 3.7 acres of land from Neighborhood Residential 6
to Neighborhood Residential Mixed Use 12 (NRMU-12).
Applicant:
Larry Reichhart, Spring Brook Planning Group
2405 Mustang Drive
Grapevine, TX 76051
Property
Bci Real Estate Ventures, Lp
Owner:
525 S. Carroll Blvd., Suite 100
Denton, TX 76201
Location:
The property is located at the southeast corner of McKinney Street
and Mayhill Road.
Size:
40 acres +/-
Existing Zoning
Designation(s):
Community Mixed Use General (CM-G), Neighborhood
Residential Mixed Use 12 (NRMU-12), Neighborhood Residential
6 (NR-6), Rural District 5 (RD-5)
Proposed Zoning
Designation(s):
Community Mixed Use General (CM-G), Neighborhood
Residential Mixed Use 12 (NRMU-12)
Future Land Use:
Community Mixed Use Center and Neighborhood Center
Case Planner:
Johnna M. Matthews
DRC Recommendation:
The Development Review Committee (DRC) recommends
APPROVAL
of Z11-0025.
Summary of Analysis
The subject property is currently located within four (4) zoning districts. Along the frontage of
McKinney Street is Community Mixed Use General (CM-G), Neighborhood Residential Mixed
Use 12 (NRMU-12) and Neighborhood Residential 6 (NR-6). The remainder is located within
the Rural District 5 (RD-5) zoning district. The portion of land located within the RD-5 zoning
district was annexed into the City of Denton in 2010 and was located within an area identified as
DH-11.
The applicant is proposing that the existing CM-G along the frontage of McKinney be extended
directly south for a total of approximately 8 acres. The applicant is proposing that the remaining
31.9 acres be zoned NRMU-12.
The proposed CM-G zoning district is one 1 of two (2) land use categories within the group,
Community Mixed Use Centers. Land use categories (zoning districts) within the Community
Mixed Use Centers group include the proposed CM-G and Community Mixed Use Employment
(CME). The purpose of these land use categories is to provide the necessary shopping services,
recreation, employment and institutional facilities that are required and supported by the
surrounding community.
The proposed NRMU-12 zoning district is 1 of seven (7) land use categories within the group,
Neighborhood Residential. Land use categories within the Neighborhood Residential group
include and in the following order of intensity, Neighborhood Residential 1 (NR-1),
Neighborhood Residential 2 (NR-2), Neighborhood Residential 3 (NR-3), Neighborhood
Residential 4 (NR-4), Neighborhood Residential 6 (NR-6), Neighborhood Residential Mixed Use
12 (NRMU-12) and Neighborhood Residential Mixed Use (NRMU). The purpose of the 7
aforementioned land use categories is to preserve and protect existing neighborhoods and to
ensure that any new development is compatible with existing land uses, patterns and design
standards.
The “Future Land Use Designation” for the 8 acres in which the applicant is proposing is to
rezone to CMG is located within a Community Mixed Use Center Future Land Use Designation.
The remaining 31.9 acres in which the applicant is proposing to rezone to NRMU-12 is located
within a Neighborhood Center Future Land Use Designation. The proposed zoning districts are
consistent with both Future Land Use Designations and a comprehensive plan amendment will
not be required.
A portion of the site is located within the 2 zoning districts in which the applicant is proposing.
The table below highlights only the differences in uses and general regulations of the proposed
CM-G and NRMU-12 and the existing zoning districts of RD-5 and NR-6. It is important to note
that the property that is currently zoned RD-5 was annexed into the City in 2010. When property
is annexed into the City of Denton, the property is essentially un-zoned. However, uses,
intensities of use, dimensions or lot sizes must be authorized by the RD-5 zoning district.
NRMU-12 CM-G
RD-5 NR-6
Residential Land Use Categories (Existing/ (Existing/
(Existing) (Existing)
Proposed) Proposed)
Single Family Dwellings P P
PN
SUP
Accessory Dwelling Units P
L(1) N
L(1)
Dwellings Above Businesses N N
PP
Live/Work Units P L(16)
PP
Duplexes N P
PN
Group Homes SUP N
SUPN
Multi-Family Dwellings N N
L(4) L(6) & L(4)
Manufactured Housing Developments P SUP
NN
NRMU-12 CM-G
RD-5 NR-6
Commercial Land Use Categories (Existing/ (Existing/
(Existing) (Existing)
Proposed) Proposed)
Home Occupation P P
PN
Sale of Products Grown on Site P N
NN
Hotels N N
NP
Motel N N
NP
Bed and Breakfast L(10) N
L(10) P
Retail Sales and Service N N
L(15) P
Movie Theaters N N
NSUP
Restaurant or Private Club N N
NP
Drive-through Facility N N
NP
Professional Services and Offices N N
L(14) P
Quick Vehicle Servicing N N
NP
Vehicle Repair N N
NP
Auto and RV sales N N
NP
Laundry Facilities N N
PP
Equestrian Facilities P N
NN
Outdoor Recreation P P
SUPP
Indoor Recreation N N
NP
Major Event Entertainment N N
NSUP
Commercial Parking Lot N N
NP
Administrative or Research Facilities SUP N
NP
Broadcasting of Production Studio SUP N
NP
NRMU-12 CM-G
RD-5 NR-6
Industrial Land Use Categories (Existing/ (Existing/
(Existing) (Existing)
Proposed) Proposed)
Printing/Publishing N N
NP
Bakeries N N
NP
Feed Lots SUP N
NN
Wholesale Nurseries P N
NN
Kennels L(14) N
NN
Veterinary Clinics P N NP
SUPSUP
SUP
Gas Wells L(27)
L(27) L(27)
L(27)
NRMU-12 CM-G
RD-5 NR-6
Institutional Land Use Categories (Existing/ (Existing/
(Existing) (Existing)
Proposed) Proposed)
Basic Utilities P L(25)
L(25) SUP
Community Service N N
PP
Semi-public, halls, Clubs, Lodges N SUP
L(15) P
Business/Trade School N N
NP
Adult or Child Day Care P SUP
PP
Kindergarten, Elementary School P SUP
PP
Middle School N N
PP
High School N N
NP
Colleges N N
NP
Elderly Housing N SUP
L(13) N
Medical Center N N
NP
Mortuaries N N
NP
WECS (Free-standing Monopole Support
L(41) SUP
SUPSUP
Structure)
WECS (Building-mounted) L(42) SUP
SUPSUP
P= Permitted, N=not permitted, SUP= Specific Use Permit Required, L(X) = Limited as defined
in Section 35.5.8
Limitations
L(1)
= Accessory dwelling units are permitted, subject to the following additional criteria
1.The proposal must conform with the overall maximum lot coverage and setback
requirements of the underlying zone.
2.
The maximum number of accessory dwelling units shall not exceed 1 per lot.
3.The maximum gross habitable floor area (GHFA) of the accessory residential structure
shall not exceed 50% of the GHFA of the primary residence on the lot, and shall not
exceed 1000 sq. ft. GHFA unless the lot meets the requirements of L(1).5.
4.One additional parking space shall be provided that conforms to the off-street parking
provisions of this Chapter.
5.The maximum gross habitable floor area (GHFA) of the accessory residential structure
shall not exceed 50% of the GHFA of the primary residence on the lot, where the lot size
is equal to or greater than ten acres in size. An SUP is not required for such an accessory
residential structure where the lot size is equal to or greater than ten acres.
L(4)
= Multi-family is permitted only:
1.With a Specific Use Permit; or
2.As part of a Mixed-Use Development; or
3.As part of a Master Plan Development, Existing; or
4.If the development received zoning approval allowing multi-family use within one year
prior to the effective date of Ordinance No. _2005-224; or
5.If allowed by a City Council approved neighborhood (small area) plan.
nd
L(6)
= Permitted only on 2 story and above, when an office, retail, or other permitted
commercial use is on the ground floor along any avenue, collector, or arterial street, otherwise
office or retail uses are not required.
L(8)
= Travelers’ accommodations, are permitted, provided that
The business-owner or manager shall be required to reside on the property occupied by
1.
the accommodation, or adjacent property.
That each accommodation unit shall have 1 off-street parking space, and the owners shall
2.
have 2 parking spaces. All spaces shall be in conformance with the requirements of the
Off-Street Parking section of this Chapter.
That only one ground or wall sign, constructed of a non-plastic material, non-interior
3.
illuminated of 4 sq. ft. maximum size be allowed. Any exterior illumination of signage
shall be installed such that it does not directly illuminate any residential structures
adjacent or nearby the travelers’ accommodation.
That the number of accommodation units allowed shall be proportional to the permitted
4.
density of the zone. Each traveler’s accommodation unit shall be counted as 0.6 units for
the purpose of calculating the permitted number of traveler’s accommodations.
All traveler’s accommodations shall be within 200 feet of a collector or arterial. Street
5.
designations shall be as determined by the City Comprehensive Plan. Distances shall be
measured via public street or alley access to the site from the arterial.
Excluding the business-owner’s unit and the area of the structure it will occupy, there
6.
must be at least 400 sq. ft. of gross interior floor space remaining per unit.
Traveler’s accommodations are limited to no more than 8 guest units.
7.
L(10)
= All restrictions of L(8), but limited to no more than 5 guest units
L(13)
= Uses are limited to no more than 55,000 square feet of gross floor area per lot.
L(14)
= Uses are limited to no more than 10,000 square feet of gross floor area.
L(15)
= Uses are limited to no more than 5,000 square feet of gross floor area per lot. An SUP is
required for additional square footage for Semi-Public Halls, Clubs and Lodges.
L(16)
= Uses are limited to no more than 1,500 square feet of gross floor area per lot.
L(25)
= If proposed use is within 200 feet of a residential zone, approval is subject to a Specific
Use Permit.
L(27)
= Must comply with the provisions of Subchapter 89, Gas Well Drilling and Production.
L(41)
= Lots where the proposed WECS will be located shall have a minimum lot area of two (2)
acres. A maximum of one (1) WECS is permitted by right. Multiple WECS are permitted only
with approval of a SUP.
L(42)
= Building-mounted WECS may not extend higher than ten (10) feet above where the
WECS is mounted on the building. The height shall be measured from the base of the WECS
where it is mounted on the building to the highest point of the arc of the blades’ elevation. If the
WECS does not use blades, then height is measured from the base of the WECS where is
mounted on the building to the highest point of the WECS.
Findings of Fact
1.The request is to apply an official zoning district of Community Mixed Use General (CM-
G) to approximately 4.3 acres; apply an official zoning district to approximately 23.8
acres from RD-5 to Neighborhood Residential Mixed Use 12 (NRMU-12); and rezone
approximately 3.7 acres from Neighborhood Residential 6 (NR-6) to NRMU-12. The
ultimate zoning in which the applicant is proposing for the entire 40-acre site would
include approximately 8.1 acres of CM-G and 31.9 acres of NRMU-12.
2.Prior to the 2002 city-wide rezoning, the northern portion of the site was zoned
Agriculture (A) and the southern portion of the site was located in the Extraterritorial
Jurisdiction (ETJ).
3.The southern portion is located in an area identified as DH-11 and was annexed into the
City of Denton in 2010 by Ordinance number 2010-129.
4.It is important to note that when property is annexed into the City of Denton, the property
is essentially un-zoned. However, uses, intensities of use, dimensions or lot sizes must be
authorized by the RD-5 zoning district.
5.The site is located within two (2) Future Land Use Categories; Community Mixed Use
Center and Neighborhood Center. The proposed zoning districts are compatible with the
future land use designations. That said, a comprehensive plan amendment is not
required.
6.According to the Denton Plan, the focus of a community activity center (Community
Mixed Use Center Future Land Use Designation) contains the shopping, services,
recreation, employment and institutional facilities that are required and supported by the
surrounding community. Thus, a community activity center could contain a supermarket,
drug store, specialty shops, service stations, one or more large places of worship, a
community park, midsize offices, and employers, high-to moderate-density housing, and
perhaps an elementary of middle school. It includes vertically integrated uses where
different uses may occur on each floor of the building.
7.According to the Denton Plan, within the Neighborhood Center Future Land Use
Designation, within the undeveloped urban and urbanized areas of the city, new
neighborhoods may develop in traditional patterns. Mixed-use and mixed housing types
will be allowed to develop in a pattern of ‘neighborhood centers.’ These are oriented
inwardly, focusing on the center of the neighborhood. These neighborhoods will
exemplify the interrelationship between quality of development, density, services and
provision for adequate facilities. These developments should locate the center of the
neighborhood within a five to ten minute walking distance from the edge of the
neighborhood. These support uses could include service-oriented retail such as a small
grocery, hair salon, dry cleaner or small professional offices. Residential uses may occur
at higher densities with townhomes or residential flats above service oriented uses. Open
space occurs in neighborhood centers with park uses including central neighborhood
“greens” and floodplain preservation. Civic uses such as fire stations, schools, libraries
and mass transportation nodes are encouraged to be essential elements of neighborhood
centers as landmarks that are a focus to the neighborhood. Limited multistory
development in the neighborhood may be developed to incorporate shops on the ground
floor and offices or residences on the upper floors.
8.Adjacent zoning districts include Employment Center Industrial (EC-I) and
Neighborhood Residential 2 (NR-2) to the north; Rural District 5 (RD-) to the south;
Community Mixed Use Employment (CM-E) to the west and Neighborhood Residential 4
(NR-4), ETJ and Neighborhood Residential 3 (NR-3) to the east.
9.The surrounding area is developed with a mix of various uses. North of the site are
existing single-family homes, a religious institution, and Ryan High School. West of the
site are various commercial offices and warehouse uses. East of the site is property
located within the City’s extraterritorial jurisdiction (ETJ) and a single family
subdivision; and south of the site is undeveloped land owned by the City of Denton.
10.The Environmentally Sensitive Area (ESA) map shows undeveloped floodplain within the
limits of the subject property. Development would be subject to compliance with Section
35.17.7 of the Denton Development Code (DDC).
11.The floodplain line is required to be delineated based on topographical survey data and
the base flood elevation on the FEMA map.
12.A stream buffer ESA (outside of the floodplain) extends 50 feet from the center line of the
existing channel located on the east side of the property. Uses within areas designated as
stream buffers are regulated by Section 35.17.8 of the DDC.
13.Any areas meeting the definition of wetlands, as defined by the US Corps of Engineers
(USACE) will be subject to USACE permitting, regulation and mitigation. Areas planned
for development should be assessed to determine of any jurisdictional wetlands exist.
14.Coordination with the City of Denton CIP Engineering Department is required for this
development regarding the widening of Mayhill Road.
15.Coordination with TxDot is required for this development regarding the widening of
McKinney Street.
16.Based on the size of the development, a TIA will be required to determine all offsite
improvements and/or signal cost participation requirements.
17.Per Section 35.13.13.7 of the COD Development Code, all non-residential development
are required to provide container enclosures for both solid waste and recycling storage
facilities.
18.Sewer is available from an existing gravity main along Pecan Creek. Connecting to this
main would involve acquiring an offsite 16’- Public Utility Easement. There is not
sufficient available capacity in the existing 8-inch gravity main along Mayhill Road to
serve the entire site at the most intense use associated with the proposed zoning.
19.Per Section 35.21.2.A.1 of the DDC, the existing 8-inch gravity sewer main is required to
be extended within a 16-foot PUE, to the east property line of the subject site, to facilitate
future service to the two un-sewered properties just east of the subject property.
20.Water is available from the existing 8-inch main along Mayhill Road. It is also available
from the existing 16-inch main along McKinney Street; however only main-line taps (as
opposed to service taps) would be allowed off this main.
21.The new electric service will be per DME’s Electric Service Standard available at
www.dmepower.com.
22.For any residential dwellings, a Park Dedication and Development fees must be paid.
This is in two sections, the first at time of Platting and the second at time of obtaining a
building permit.
23.The property is currently not platted. Preliminary and final platting is required prior to
the issuance of building permits and Certificates of Occupancy.
24.Ryan High School would serve the area high school students. Ryan High School is
currently over capacity by 6%. Staff is unable to determine how many students the
development would yield as the applicant has not indicated the number of residential
structures proposed.
Development Review Committee
IS CONSISTENT
The Development Review Committee finds that the request with the general
IS CONSISTENTIS CONSISTENT
character of the area, with the Denton Plan, and with the
Denton Development Code.
Based on the findings-of-fact, the Development Review Committee (DRC) recommends
APPROVAL
of Z11-0025.
GENERAL NOTES
NOTE: Approval of this request shall not constitute a waiver or variance from any applicable development
requirement unless specifically noted in the conditions of approval and consistent with the Denton
Development Code.
NOTE: All written comments made in the application and subsequent submissions of information made during the
application review process, which are on file with the City of Denton, shall be considered to be binding
upon the applicant, provided such comments are not at variance with the Denton Plan, Denton
Development Code or other development regulations in effect at the time of development.
Surrounding Zoning Designations and Current Land Use Activity:
Northwest: North: Northeast:
Employment Center Industrial Employment Center Industrial (ECI) Neighborhood Residential 2 (NR-2)
(EC-I) Neighborhood Residential 2 (NR-2) (Single Family)
(Warehouses) (Single-family, Religious, Ryan
High School)
West:Subject Property East:
Community Mixed Use Employment Community Mixed Use General Extraterritorial Jurisdiction (ETJ)
(CM-E) (CM-G), Neighborhood Residential Neighborhood Residential 4 (NR-4)
(Offices and Warehouses) Mixed Use 12 (NRMU-12), (ETJ and Single Family)
Neighborhood Residential 6 (NR-6),
Rural District 5 (RD-5)
(Undeveloped)
Southwest: South: Southeast:
Community Mixed Use Employment Rural District 5 Rural District 5 (RD-5)
(CM-E); Employment Center (Undeveloped) Neighborhood Residential 3 (NR-3)
Industrial (EC-I) (Undeveloped and Single Family)
(Undeveloped)
Source: City of Denton Geographical Information System and site visit by City staff
Summary of Surrounding Zoning Designations and Current Land Use Activity:
The area within ¼ mile radius of the site is comprised of approximately 204 acres. Uses within a
¼ mile radius of the site include a range of uses from each land use category of the Denton
Development Code. Specifically, within a ¼ mile radius, there are approximately 26 acres which
are considered agricultural uses; 38 acres developed with single family uses and 11 acres
developed with multi-family uses; approximately 50 acres are developed with schools;
approximately 7.25 acres are developed with mobile home parks; approximately 46 acres are
developed with institutional uses including parks and community service institutions and the
remaining 25 acres are undeveloped.
Comprehensive Plan:
The proposed rezoning request does not require a comprehensive plan amendment. The
underlying future land use designation for the property is Community Mixed Use Center and
Neighborhood Center. According to the Denton Plan, the focus of a community activity center
(Community Mixed Use Center Future Land Use Designation) contains the shopping, services,
recreation, employment and institutional facilities that are required and supported by the
surrounding community. Thus, a community activity center could contain a supermarket, drug
store, specialty shops, service stations, one or more large places of worship, a community park,
midsize offices, and employers, high-to moderate-density housing, and perhaps an elementary of
middle school. It includes vertically integrated uses where different uses may occur on each
floor of the building.
According to the Denton Plan, within the Neighborhood Center Future Land Use Designation,
within the undeveloped urban and urbanized areas of the city, new neighborhoods may develop
in traditional patterns. Mixed-use and mixed housing types will be allowed to develop in a
pattern of ‘neighborhood centers.’ These are oriented inwardly, focusing on the center of the
neighborhood. These neighborhoods will exemplify the interrelationship between quality of
development, density, services and provision for adequate facilities. These developments should
locate the center of the neighborhood within a five to ten minute walking distance from the edge
of the neighborhood. These support uses could include service-oriented retail such as a small
grocery, hair salon, dry cleaner or small professional offices. Residential uses may occur at
higher densities with townhomes or residential flats above service oriented uses. Open space
occurs in neighborhood centers with park uses including central neighborhood “greens” and
floodplain preservation. Civic uses such as fire stations, schools, libraries and mass
transportation nodes are encouraged to be essential elements of neighborhood centers as
landmarks that are a focus to the neighborhood. Limited multistory development in the
neighborhood may be developed to incorporate shops on the ground floor and offices or
residences on the upper floors.
Zoning Allocation:
The site includes approximately 40 acres, of which 3.7 acres is currently zoned CM-G; 3.4 acres
is zoned NRMU-12; 3.5 acres is zoned NR-6 and 29.4 acres is zoned RD-5. The proposed
zoning at this location would include approximately 4.3 acres from RD-5 to CMG; 23.8 acres
from RD-5 to NRMU-12 and 3.7 acres from NR-6 to NRMU-12. The rezoning case would
obviously affect the zoning allocation of the RD-5, NR-6, NRMU-12 and CM-G zoning districts.
Currently, there is approximately 425.84 acres of land within the city that is zoned RD-5. If the
applicant’s proposal is approved, the RD-5 allocation within the city will decrease to 397.74
acres. The NR-6 allocation within the city will decrease from 1,318.19 acres to approximately
1,314.49 acres. The NRMU-12 zoning allocation will increase from 1,179.55 acres to 1,207.65
acres and the CM-G zoning allocation will increase from approximately 1,113.11 acres to
1,117.41 acres.
Zoning Allocation
Current Allocation Proposed Allocation
Zoning District
(acres) (acres)
RD-5
425.84 397.74
(Existing)
NR-6
1,318.19 1,314.49
(Existing)
NRMU-12
1,179.55 1,207.65
(Existing and Proposed)
CM-G
1,113.11 1,117.41
(Existing and Proposed)
Nearest Elementary, Middle, and High School
According to the Denton Independent School District (DISD), Ryan High School is the school
that high school aged children would attend. The functional capacity for Ryan High School is
approximately 2,000 students. The existing capacity is approximately 2,123 students. Ryan
High School has exceeded its existing capacity by 6%. Any future residential developments will
impact the schools for the area. Staff was unable to determine the project’s estimated student
generation, as the applicant has not indicated the number of residential structures proposed.
DISD has indicated that the school will continue to be over capacity until another high school is
constructed.
Name of School Approximate Distance Existing % Capacity Project’s Estimated Annual
From Subject Property Student Generation
Rivera Elementary 2.8 ± miles 65% TBD
School
Calhoun Middle 3.3 ± miles 85% TBD
School
Ryan High School.36 ± miles -6% TBD
Name of School Approximate Distance Existing % Capacity Project’s Estimated Annual
From Subject Property Student Generation
Source: Denton Independent School District
Nearest Fire and EMS Station
Approximate Distance From
Name of Station
Subject Property
Fire/EMS
Fire Station # 2 (3309 E. McKinney Street) 0.75 miles ±
Source: City of Denton GIS, Fire Department, and EMS
Water and Wastewater Demand and Capacity:
A. Estimated Demand:
Subject PropertyEstimated Impact Analysis
Adequate to Serve (Yes
40 ± acres Proposed Demand
or No)
Permitted Density 12 du/acre for NRMU-12 Yes
Potable Water
Consumption (GPM 731 Yes
at peak hour)
Wastewater
Generation (GPM at 462 Yes
peak hour)
B. Available Capacity:
The anticipated water demand for this development is approximately 731 GPM at peak hour.
Water is currently available from the existing 8-inch main along Mayhill Road. Water is also
available from the existing 16-inch main along McKinney Street. However, only main line taps
(as opposed to service taps) would be allowed off the main along McKinney Street. Sewer is
available from an existing gravity main along Pecan Creek. Connecting to the Pecan Creek main
would involve acquiring an offsite 16-foot PUE. There is not sufficient available capacity in the
existing 8-inch gravity main along Mayhill to serve the entire site at the most intense use
associated with the proposed zoning. Additionally, this development would require an extension
of the 8-inch gravity sewer main, within a dedicated 16-foot PUE, to the east property line of the
subject site, to facilitate future service to the two un-sewered properties just east of the subject
property.
C. CIP Planned Improvements:
The Water Master Plan calls for a new 12-inch main to be installed along Mayhill Road in this
area between 2017 and 2032.
Roadways/Transportation Network:
A. Estimated Demand:
Subject PropertyEstimated Impact Analysis
Adequate to Serve (Yes
Proposed Demand
40 ± acres
or No)
12 units/AC for NRMU-12
Permitted Density Yes
16,000SF drive thru restaurants
Subject PropertyEstimated Impact Analysis
Adequate to Serve (Yes
40 ± acres Proposed Demand
or No)
for CM-G
Average Annual
10,481 Yes
Daily Trips (AADT)
PM Peak Hour Trips 994 Yes
B. Available Capacity:
A TIA is required by this development upon platting to determine current available capacity of
both roadways (McKinney Street and Mayhill Road) and to determine if this development is
required to widen the roadways as part of this development if prior to City/TxDot project
schedules.
C. Roadway Conditions:
McKinney Street is an asphalt roadway and is proposed to be widened by TxDot in the near
future. Mayhill Road is a City-owned roadway that is classified as unimproved.
D. CIP Planned Improvements:
There is a planned CIP project for the widening of Mayhill Road.
Environmental Conditions:
The Environmentally Sensitive Area (ESA) map identifies undeveloped floodplain within the
limits of the subject property. Development of the property is subject to Subchapter 35.17.7 of
the Denton Development Code. Additionally, a stream buffer (outside the floodplain) extends 50
feet from the centerline of the existing channel located on the east side of the property. Uses
within areas designated as stream buffers are regulated under Subchapter 35.17.8 of the DDC.
No structures are allowed in areas designated as stream buffers.
Electric:
The electrical provider in the area is Denton Municipal Electric (DME).
Exhibit 2
Site Location/Aerial Map
Exhibit 3
Existing Zoning Map
3.8 acres
4.5 acres
3.6 acres
28.1 acres
Exhibit 4
Proposed Zoning Map
8.1 acres
31.9 acres
Exhibit 5
Future Land Use Map
Exhibit 6
Notification Map
Exhibit 7
Property Owner Responses to Notification
Exhibit 8
Applicant Letter of Intent
Exhibit 9
Applicant Notice
Exhibit 10
Planning and Zoning Commission Minutes (2.8.12)
Exhibit 11
Ordinance
Exhibit 12
Site Photos
Photos taken on the north side of McKinney Street near Carpenter Road looking south at the site.
Photo taken at the southeast corner of McKinney Street and Mayhill Road looking southwest at
the site.
Photo taken along the south side of McKinney Street looking east along McKinney Street.
Interior of the site
Interior of the site