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HomeMy WebLinkAbout11-18-1986 4W ~o~ . IRg( AGENDA CITY OF DENTON CITY COUNCIL November 18, 1986 . work Session of the City of Denton City Council on Tuesday, November 18, 1986, at 5:00 p.m, in the Civil Defense Room of the Municipal Building at which the following items will be considered: 5:00 P.M. 1. Discussion with Leadership Denton group from the Chamber of Commerce. 5:45 p.m. 1. Discussion with the Muni.cipal Judge regarding various issues concerning the Municipal Court and Court Clerks Office. 21 hxecutive Session: A. Personnel/Board Appointments Under Sec. 2(g), Art 6252-17 V.A,C.S. (see item kl above) 6:15 p.m$ 1. Consider approval of a recommendation of the Cable TV Advisory board on the selection of the firm for cable television refranchisement consulting services with the amount,of the contract not to exceed $27,840.00. 31 Consider giving staff direction on the refunding cf I,000,0U0 Series 1984 Utility Revenue Bonds ani 2U,000,0U0 Series 1984-A Utility Revenue Bonds. 4. Discussion of initiation of condemnation proceedings. 5, Executive Session: A. Legal Matters Under Sec. 2(e), Art. 6252-17 V,A,C.S, (see item 04 above) B, Real Estate Under Sec. 2(f), Art. 6252-17 V.A,C,S. C, Personnel/Board Appointments Under Sec. 2(g), Art 6252-17 V,A,C.S. Regular Meeting of the City of Denton City Council on Tuesday, November. 18 1986, at 7:U0 p.m. In the Council Chambers of the Municipal Auilding at which the following items will be considered: I . 7:UU p,m. 1, Consent Agenda; Each of these items is recommended by the Staff and approval thereof will be strictly on the basis of the Staff City of 1Lenton City Council Agenda November 18, 1980 Page Two . recommendations. Approval of the Consent Agenda authorizes the City Manager or his designee to implement each item in accordance with the Staff recommendations. Listed below are bids and purchase orders to be approved for payment under the Ordinance section of the agenda. Detailed back up information is attached to the ordinances (Agenda Items Z.A, 2.8, 2,C), This listing is provided on 'the Consent Agenda to allow Council Members to discuss any item prior to approval of the ordinance. A. lids acid Purchase Orders: 1. Bid N 9664 - Air switches 2. Bid N 9665 - Cut outs/squirrel guards 3. Bid M 9666 - 1000 KVA transformer 4. Bid Y 9667 - Asbestos removal 5. Bid # 9668 - 'free trimming miscellaneous electric lines 6. Bid # 9669 - Water and sewer supplies 7. Bid M 9671 - Remanufactured ambulance 8. Bid N 9679 - Medical supplies 9. Bid N 9681 - Gasoline and diesel 10. Purchase Order 0 75987 to Southwest Electric in the amount of $16,87b.Uo 11, Purchase Order 0 76014 to General blectric in the amount of $29,938.UU B. Plats and Replats: 1. Consider approval of preliminary and final replat of the original Town of Denton Addition, part of Lot 21 Block 25. (The Planning and Zoning Commission recommends approval,) 2, Consider approval of preliminary and final replat of the Veterans. Addition, Lots 1 and 2, (The Planning and Zoning Commission recommends approval.) 3. Consider approval of preliminary plat of the Trinity Addition, Lot 1, Block 1. (The Planning and Zoning Commission recommends approval.) C. Change Order: 1, Consider approval of Change Order to bid N 9606 (S;:cart/Pershing paving and drainage improvement s) City of Denton City Council Agenda November 18, 1986 Page Three 21 Ordinances: A. Consider adoption of an ordinance accepting competitive bids and providing for the award of contracts for the purchase of materials, equipment, supplies or services. b. Consider adoption of an ordinance accepting competitive bids and providing for the award of contracts for public works or improvements. C. Consider adoption of an ordinance providing for the expenditure of funds for emergency purchases of materials, equipment, supplies or services in accordance with the provisions of state law eyempting such purchases from requirements of c%.,,ipetitive bids. D. Consider adoption of an ordinance authorizing the expenditure of funds by the City of Denton for an annual membership fee in the American Public Power Association. (The Public Utilities Board recommends approval.) E. Consider adoption of an ordinance authorizing the execution of Amendment No. 1 to the monitor and research contract between the City of Denton, City of Dallas and North Texas State University. (The Public Utilities Board recommends approval.) F. Consider adoption of an ordinance approving a funding agreement between the City of Denton and Fred Moore Child Care Center; authorizing the Mayor to execute the agreement and approving the expenditure of funds therefor. (The Human Resources Advisory Committee recommends approval.) G. Consider adoption of an ordinance approving a funding agreement between the City of Denton and Denton City-County Day Nursery; authorizing the Mayor to execute the agreement and approving the expenditure of funds therefor. (The human Resources Advisory Committee recommends approval.) H. Consider adoption of an ordinance approving a funding agreement between the City of Denton and Denton County Friendp of the Family; authorizing the Mayor to execute the agreement and approving the expenditure of funds therefor. (The Human Resources Advisory Committee recommends approval.) i City of Denton City Council Agenda November 18, 1986 Page Four I. Consider adoption of an ordinance approving a funding agreement between the City of Denton and Services Program for Aging Needs (SPAN) relating to handihop service; authorizing the Mayor to execute the agreement and approving the expenditure of funds therefor. (The Human Resources Advisory Committee recommends approval.) J. Consider adoption of an ordinance approving a funding agreement between the City of Denton and Services Program for Aging Needs (SPAN); authorizing the mayor to execute the agreement and approving the expenditure of funds therefor. (The Human Resources Advisory Committee recommends approval.) h. Consider adoption of an ordinance to create a "No Parking" zone on the east and west sides of Jason Street south of its intersection with Londonderry Lane. (The Citizens Traffic ,)afety Support Commission recommends approval.) 3. Resolutions: A. Consider approval of a resolution closing highview Circle on December 1, 1986 from 5:30 . p.m. until 10:0U p.m. for a block party. B. Consider approval of a resolution adopting two (2) }personnel policies: 108.04 Use of City Vehicles 112.01 Separation/out-processing policy C. Consider approval of a resolution supporting and endorsing the 1986 Greater Dallas Mobility Plan. D. Consider approval of a resolution postponing the regular City Council meeting of December 2, 1986 to December 4, 1986. 4. Gonsider reappointment of Mr. Governor Jackson to Place 2 and Ms. Neta Stallings to Place 4 on the North Texas Higher Education Authority Board of Directors. 5. Miscellaneous matters from the City Manager. 61 New Business: This item provides a section for Council Members to suggest items for future agendas. nmm~ City of Denton City Council Agenda November 18, 1986 Page Five 7. Official Action on Executive Session Items: A. Legal Matters B, Real bstate C. Personnel and/or Board appointments 8. Discussion of status of transfer of Flow Memorial Hospital. 9. Executive Session: A. Legal irtatters tender Sec. 2(e), Art. 6252-17 V.A.C.S. B. Real Estate Under Sec. 2(f), Art. 6252-17 V.A.C.S. (see item #9 above) C. Personnel/Board Appointments Under Sec. 2(g), Art 6252-17 V.A.G.S. C E R T I F 1 C A T E 1 certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of VensAn, Texas, on the 7'--- day of , 1986 at o'clock (a.ni.) p.m. 24520 AGENDA CITY OF DENTON CITY COUNCIL November 19, i98S Work Session of the City of Denton City Council on Tuesday, November 19, 19851, at S:30 P.M, in the Civil Defense Room of the Municipal Building at which the following items will be considered: 5,030 P.M. 1. Presentation of a Parks and Recreation Department slide show. 2. Discussion of a resolution to adopt two personnel policies. 3. Presentation of the proposed drAft of "Selection Procedures Manual" for filling Council appointed positions. 6,,00 p.m. 4, Executive Session: A. Legal Matters Under Sec. 2(e), Art. 6252-17 V.A.T,S. . B. Real Estate Under Sec. 2(f), Art. 6252-17 V. A.1'. S. C. Personnel Under Sec. 2(g), Art 6252-17 V.A.T.S, 1). Board Appointments Under Sec. 2(g), Art 6252-17 V.A.T.S. Regular Meeting of the City of Denton City Council on Tuesday, November 19, 198S, at 7:00 p.m, in the Council Chambers of the Municipal Building at which the following items will be considered: 7:00 p,m. 11 Consent Agenda: Each of these items is recommended by the Staff and approval there>f will be strictly on the basis of the Staff recommenciations, Approval of the Consent Agenda authorizes the City Manager or his designee to implement each item in accordance with the Staff recommendaticns. Listed below are bids and purchase orders to be approved for payment under the Ordinance section of the agenda. Detailed beck-up information is attached to the ordinances (Agenda items S.S, S6C). This listing is provided on the Consent Agenda ow Council Members to discuss any item prior to approval s ordinance. City of Denton City Council Agenda November 19, 1985 Page Two A. Bids and Purchase Orders: 1. Bid # 9533 - Automatic transfer device 2. Bid M 9536 - Windsor West Addition participation 3. Bid N 9539 - Asphalt overlay 4. Purchase Order M 70425 to Xerox Corporation in the amount of $17,002.44 S. Purchase Order N 70426 to Xerox Corporation in the amount of $19,691.04 6. Purchase Order M 70430 to Xerox Corporation in the amount of $19,416.00 7. Purchase Order N 70718 to 1.8,M, in the amount of $340236.00 8. Purchase order # 70719 to I.B.M. in the amount of $11,208.00 9. Purchase Order N 70720 to I.B.M. in the amount of $S59867.68 10. Purchase Order w 70806 to Xerox Corporation in the amount of $14,067.00 11. Purchase Order M 70903 to Jean Cohagen in the amount of $14,985.06 12. Purchase Order M 11014 to Floyo Glenn Smith in the amount of $24,885.00 B. Plats and Replats: 1. Approval of preliminary plat of the Forrestridge Addition, Section III, Blocks F, G and H. (The Planning and Zoning Commission recommends approval.) 2. Approval of final replat of the Southridge Village Shopping Center Addition, Lots 1, 2 and 3. (The Planning and Zoning Commission recommends approval.) 3. Approval of final re plat of the Cooper Landing Addition, Section II, Lots 1.15, Block 1. (The Planning and Zoning Commission recommends approval.) City of Denton City Council Agenda November 19, 1985 Page Three 4. Approval of final replat of the Cooper Landing Addition, Section IV. (The Planning and Zoning Commission recommends approval.) 2. Receive a report from the City of Penton Sesquicen- tennial Committee. 3. Presentat')n of the Gold Medal Award from the Sports Foundation. 4. Public Hearings: A. S-185. Petition of Sharon K. Morris requesting approval of a specific use permit in a single family (SP-10) zoning district at 623 Bctor Street. The property is located at the southwest corner of Sena and Bctor Streets. If approved, the specific use permit would allow the operation of the Jane Marshall School in the single family (SF-10) zoning district. (The Planning and Zoning Commission recommends approval.) B. Hold t public hearing on the request of the City of Ile.-iton for annexation of 136.588 acres beginning approximately 500 feet east of the centerline of U.S. Highway 377 and south of Brush Creek Road, and being part of the George M. Daugherty Survey, Abstract 351 (A-11). (The Planning and Zoning Commission recommends approval.) C. Hold a public hearing on the request of the City of Denton for annexation of approximately 93.67 acres beginning 350 feet south of and perpendicular to the centerline of U.S. Highway 380 and east of Geesling Road (A-13). (The Planning and Zoning Commission recommends approval.) D. Hold a public hearing on the request of k. 0. McDonnell for annexation of approximately 34.68 acres situated in the M. Forrest Survey, Abstract 417, and beginning approximately 250 feet south of and perpendicular to the centerline of FM 4260 approximately 2,000 feet east of Mayhill Road (A-14). (The Planning and Zoning Commission recommends approval,) B. Hold a public hearing on the request of the City of Denton for annexation of approximately 42.35 acres situated in the S, Huizar Survey, Abstract 514, and beginning approximately 500 feet north of and perpendicular to the centerline of U.S. Highway 380 and west of Masch Branch Road (A-15). (The Planning and Zoning Commission recommends approval.) City of Denton City Council Agenda November 190 1985 Page Four F. Hold a public hearing on the request of Hammett & Nash, Inc. and the City of Denton for annexation of approximately 150 acres situated in the D. Hough .Survey, Abstract 646, and beginning west of a35 ill Roads approximately 4,000 feet north of I (The Planning and Zoning Commission recommends approval.) G. Hold a public hearing on the request of Redditch Investment Corporation for annexation of approximately 60.38 acres situated in the G. Walker Survey, Abstract 1330, and beginning adjacent and east of Edwards Road approximately 1,000 feet east of Mayhill Road (A-18). (The Planning and Zoning Commission recommends approval.) H. Hold a public hearing on an ordinance amending Article It Chapter III (B) of Appendix A of the Code of Ordinances to prohibit reconsideration of a variance request made within the preceding twelve months; and declaring an effective date. (The Planning and Zoning Commission recommends approval.) 1. Consider adoption of. an ordinance amending Article I, Chapter III (B) of Appendix A o£ the Code of Ordinances to prohibit reconsideration of a variance request made within the preceding twelve months; and declaring an effective date, 5. Ordinances: A. Consider adoption of an ordinance accepting competitive bids and providing for the award of contracts for the purchase of materials, equipment, supplies or services; providing for the expenditure of funds therefore; and providing for an effective date. B. Consider adoption of an ordinance accepting competitive bids and providing for the award of contracts for public works or improvements; providing for the expenditure of funds therefore; and providing for an effective date. C. Consider adoption of an ordinance providing for the expenditure of funds for emergency purchases of materials, equipment, supplies or services in accordance with the provisions of state law exam pting such purchases from requirements of competitive bids; and providing for an effective date. • City of Denton City Council Agenda November 19, 1985 Page Fiva D. Consider adoption of an ordinance prohibiting the parking of vehicles on the south side of Chestnut Street from its intersection with Welch Street to its interseetf.on with Bernard Street and on the north side oi' Mulberry Street from i,,s inter- section with Welch Street to its inzersection with Bernard Street. (The Citizensi Traffic Safety Support Commission recommends approval.) E. Consider adoption of an ordinance designating handicapped parking on the street frontage at 718 Roberts. (The Citizens Traffic Safety Support Commission recommends approval.) F. Adoption of an ordinance and service plar, instituting annexation proceedings on the request of the City of Denton for annexation of approximately 296.97 acres being part of the I, Coy Survey, Abstract 212, J. Ayers Survey, Abstract 2, W. Burleson Survey, Abstract 93, B. Burleson Survey, Abstract 249, and the R. Johnson Survey, Abstract 666. A continuation of the existing Denton city limit line from a point beginning approximately 900 feet south of Ganzer !toad to a point approximately 2,600 feet north of Rector Roas (approximately 3 112 miles) is proposed (A-26). G. Consider adoption of an ordinance and service plan annexing approximately 117.5 acres lying in and being part of the B. Merchant Survey, Abstract #800; the C. Chacon Survey, Abstract 0298; and the S. Vonter Survey, Abstract #1315; and beginning at the southwest corner of FM 2181 and Hickory Creek Road (A-27). (The Planning and Zoning Commission recommends approval.) Consider adoption of an ordinance and service plan instituting annexation proceedings on the request of Shaul C. Baruch for voluntary +nnexation of approximately 92.80 acres beginning approximately 500 feet north of Highway 77 and ;approximately 10050 feat east of I-3SN (A-28). 11 Consider adoption of an ordinance and service plan instituting annexation proceedings on the request of Mel R. Lacquemont for voluntary onne%ation of approximately 59.6 acres being part (if the T. Toby Survey, Abstract 12880 and beginning adjacent and west of FM 2164 appproximately 3,000 feet north of Hercules Lane (A- 29) . City of Denton City Council Agenda jVovembe; 19, 198S Page six . J. Consider adoption of an ordinance adopting rate schedules for electrical services. ('The Public Utilities Board recommends approval.) K. Consider adoption of an ordinance providing for a penalty charge for the late payment of utility bills. (The Public Utilities Board recommends approval.) 6. Resoiutons: A. Consider approval of a resolution adopting two personnel policies: Sick Leave 111.01 Ov(irtime Pay 106.04 7. Official Action on Executive Session Items: A. Legal Matters B. Real Estate C. Personnel D. Board Appointments 8. New 8u:;iness: This item prW,des a section for Council Members to suggest items for future agendas. 91 Executi'('~e Session: A. Legtil Matters Under Sec. 2(e), Art. 6252-17 V.A.T. S 8. Real Estate Under Sec. (f), Art. 6252-17 V. A. T. S . C. llwisoiinal Undo^r Sec. 2(g), Art 62S1-17 V.A.T.S. D. 4oard Appointments Under Sec. 2(g), Art 62S2-17 V.A.T.S. C E R T I P C A T E I certify that the above notice- of meeting was posted on the bulletin oard, at the Cit Hall of the City of Denton, Tex the j' day of 1983' at o' clock a. m. (p. m . ? 1981C AGBNDA CITY OF DENTON CITY COUNCIL. November 11, 1986 Special Called Meeting of the City of Denton City Council on Tl.iesday, November 11, 19860 at 7:00 a,m, at which the following item Will be con,gidered; 7;00 a.m. 1. Consider approval of the request from North Texas State University to close Highland Street from Avenue b to Avenue h on Saturday, November 15, 1986 from 1:00 p.m. until 5;30 p,m, for the purposes of holding a street party. C h K T I F I C A T E I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the Cite of Denton, Texas, on the day of 1986 at o'clock 2447C o ~,1 AGENDA CITY OF DENTON CITY COUNCIL November 11, 1986 Special Called Meeting of the City of Denton City Counctl on Tuesday, November 11, 1986, at 7:00 a.mo at which the following item will be considered: 7:0U a.m, 1. Consider approval of the request from North Texas State University to close highland Street from Avenue L to Avenue b on Saturday, November 15, 1986 from 1:00 p.m, until 5:30 p.m. for the purposes of holding a street party. C h k T I N I C A T H I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the day of , 1986 at o'clock ."i . , (a.m. CITY 5h(;Kb'1XKY 2447C I F W. NORTH TEXAS STATE UNIVERSITY Offia of the Vice President For Adminlstratlve Affafre November 7, 1966 Honorable Ray Stephens Mayor City of Denton Municipal Building 215 McKinney Denton, TX 76201 Dear Mayor Stephens: The purpose of this letter is to request approval of the City Council to allow North Texas State University to close Highland Street from Avenue E to Avenue D from x;':00 - 5:30 p.m, on Saturday, November 15. The NTSU Police Department will administer the closing and reopening of the street. The purpose of closing the street is to have a pregame function when NTSU plays Northeast Louisiana State on November 15, Your favorable consideration of this request will be appreciated. Sincerely, Frederick R. Pole Vice President for Administrative Affairs mh RO, DOX 13737 DENTON, TEXAS 76203.3737 (957) 555.2503 METRO: 207.0W AGENDA CITY UN DBNTON CITY COUNCIL November 18, 1986 Work Session of the City of Denton City Council on Tuesday, November 18, 19869 at 5:00 p.m, in the Civil Defense Room of the Municipal Building at which the following items will be considered: 5goO p.m. 11 Discussion with Leadership Denton group from the Chamber of Commerce. 5:45 p.m. 11 Discussion with the Municipal Judge regarding various issues concerning the Municipal Court and Court. Clerks Office. ' 2. hxecuttve Session: A. Personne./Board Appointments Under Sec. 2(g), Art 6252-17 V.A.C.S. (see item 01 above) 6:15 p.m. 1. Consider approval of a recommendation of the Cable TV Advisory Board on the selection of the firm for cable television refranchisement consulting services with the amount of the contract not to exceed $27,840.UO. 3. Consider giving staff direction on the refunding of 1,000,000 Series 1984 Utility Revenue Bonds and 2U,000,000 Series 1984-A Utility Revenue Bonds. 4. Discussion of initiation of condemnation proceedings. 5. EXecutj.ve Session: A. Legal Matters Under Sec. 2(e), Art, 6252-17 V.A.C.S. (see item 04 above) B, Real Estate Under Sec. 2(f), Art., 6252--17 V.A.C.S. C, Personnel/board Appointments Under Sec. 2(g), Art 6252-17 V.A.C.S. Regular Meeting of tho City of Denton City Council on Tuesday, November 18 1986, at 7:00 p.m. In the Council Chambers of the Municipal Auilding at which the following items will be considered: 7:00 p.m. 1. Consent Agenda: Bach of these items is recommended by the Staff and approval theroof will be strictly on the basis of the Staff City Of' Denton City Council Agenda November , 1986 Page Two recommendations. Approval of the Consent Agenda authorizes the City Manager or his designee to implement each item in accordance with the Staff recommendations. Listed below are bids and purchase orders to be approved for ppayment under the Ordinance section of the agenda. Detailed back-up information is attached to the ordinances (Agenda items 2.A, 2.B, 2.C). This listing is provided on the Consent Agenda to allow Council Members to discuss any item prior to approval of the ordinance. A. Bids and Purchase Orders: 1. Bid M 9664 - Air switches 2. Bid M 9665 - Cut outs/squirrel guards 31 Bid 9666 - 1000 KVA transformer 4. Biu 0 9667 - Asbestos removal 5. Bid N 9668 - 't'ree trimming miscellaneous electric lines 6. Bid # 9669 - Water and sewer supplies 7. Bid 0 9671 - Remanufactured ambulance 8. Bid # 9679 - Medical supplies 9. Bid N 9681 - Gasoline and diesel 10. Purchase Order N 75987 to Southwest Electric in the amount of $16,876.UU 11. Purchase Order # 76014 to General Electric in the amount of $299938.00 B. Plats and Replats; 1. Consider approval of preliminary and final replat of the Original Town of Denton Addition, part of Lot 20 Block 25. (The Planning and Zoning Commission recommends approval.) 2. Consider approval of preliminary and final replat of the Veterans Addition, Lots 1 and 2. (The Planning and Zoning Commission recommends approval.) 3. Consider approval of preliminary plat of the Trinity Addition, Lot 1, Block 1. (The Planning and Zoning Commission recommends approval.) C. Change Order: 16 Consider approval of Change Order to Bid N 9609 (Stuart/Pershing paving and drainage improvements) `,r. . 7 City of Denton City Council Agenda November 18, 1986 Page Three 2. Ordinances: A. Consider adoption of an ordinance accepting competitive bids and providing for the award of contracts for the purchase of materials, equipment, supplies or services, B. Consider adoption of an ordinance accepting competitive bids and providing for the award of contracts for public works or improvements. C. Consider adooptton of an ordinance providing for the expenditure of funds for emergency purchases of materials, equipment, supplies or services in accordance with the provisions of state law exe;,,pting such purchases from requirements of competitive bids. D. Consider adoption of an ordinance authorizing the expenditure of funds by the City of Denton for an annual membership fee in the American Public Power Association. (The Public Utilities Board recommends approval.) B. Consider adoption of an ordinance authorizing the execution of Amendment No. 1 to the monitor and research contract between the City of Denton, City of Dallas and North Texas State Univarsity. (The Public Utilities Board recommends approval.) F. Consider adoption of an ordinance approving a funding agreement between the City of Denton and Fred Moore Child Care Center; authorizing the Mayor to execute the agreement and approving the expenditure of funds therefor. (The Human Resources Advisory Committee recommends approval.) G. Consider adoption of an ordinance approving a funding agreement between the City of Denton and Denton City-County Day Nursery; authorizing the Mayor to executo the agreement and approving the expenditure of funds therefor. (The Human Resources Advisory Committee recommends approval.) H. Consider adoption of an ordinanco approviag a funding agreement between thm. City of Denton and Dent,)n County Friends of the Family; authorizing the Mayor to execute the agreement and approving the expenditure of funds therefor, (The Human Resources Advisory Committee recommends approval.) City of Denton City Council Agenda November 18, 1986 Page Pour 11 Consider adoption of an ordinance approving a funding agreement between the City of Denton and Services Program for Aging Needs (SPAN) relating to Handihop service; authorizing the Mayor to execute the agreement and approving the expenditure of funds therefor. (The Human Resources Advisor; Committee recommends approval.) J. Consider adoption of an ordinance approving a funding agreement between the City of Denton and Services Program for Aging Needs (SPAN); authorizing the Mayor to execute the agreement and approving the expenditure of funds therefor. (The Human Resources Advisory Committee recommends approval.) K. Consider adoption of an ordinance to create a "No Parking" zone on the east and west sides of Jason Street south of its intersection with Londonderry Lane. (The Citizens 'T'raffic Safety Support Commission recommends approval.) 3. Resolutions: A. Consider approval of a resolution closing Highview Circle on December 1, 1986 from 5:30 p.m, until 10:OU p.m. for a block party. B. Consider approval of a resolution adopting two (2) personnel policies: 108.04 Use of City Vehicles 112.01 Separation/out-processing policy C. Consider approval of a resolution supporting and endorsing the 1986 Greater Dallas Mobility Plan. D, Consider approval of a resolution postponing the iigular City Council meeting of December 2, 1986 to December 9, 1986. 4. Consider reappointment of Mr. Governor Jackson to Place 2 and Ms. Neta Stallings to Place 4 on the North 'T'exas Higher Education Authority Board of Directors. S. Miscellaneous matters from the M 'y Manager, 6. New Business: This item provides a section for Council. Members to suggest items for future agenda City of Denton City Council Agenda November 18, 1986 Page Five 7. Official Action on Executive Session Items: A. Legal Matters B. Real Estate C, Personnel and/or Board Appointments 8. Discussion of status of transfer of Plow Memorial Hospital. 9. Executive Session: A. Legal Matters Under Sec. 2(e), Art. 6252-17 V,A.C.S. B. }teal Estate Under Sec. 2(f), Art. 6252-17 V,A.C,S. (see Item M9 above) C. Personnel/Board Appointments Under Sec. 2(g), Art 6252-17 V,A,C.S, C E R T I F I C A T E I certify that the above notice of meeting was posted on the bulletin board at the City !-fall of the City of Denton, Texas, on the day of , 1986 at o'clock CITY bECREIARY 2452C DA'T'E s November 10, 1986 CITY COUNCIL REPORT FORMAT 15 7V TOs Mayor and Members of thq City Council FROMe Lloyd V. Harrell, City Manager SUBJECTr Consider approving the selection of the firm of CTIC and Associates for cable television refranchisement consulting services. RECOMMENDATION: Cable Television Advisory board recommends the above action. SUMMARYr The City of Denton is about to commence proceedings to renew/renegotiate its present Cable Television Franchise Agreement and revise the existing Cable Television Franchise Ordinance. These proceedings include a fic,nncial and technical analysis of the present system, changes in the current CATV ordinance (to insure compliance with Federal legislation), and renegotiation of the City's existing franchise agreement with Sammons Communications, Inc. At the present time, the City does not have a staff member that is qualified to perform the technical analysis which includes testing the existing cable equipment and recommending what equipment is necessary to upgrade the system. Additionally, the Legal Department does not have suffiafent staff time to perform a detailed analysis of the existing CATV ordinance in order to make the changes required by Federal law. BACKGROUNDr As a result of the passage of the Cable Communications Policy Act of 1984, local governments must follow certain proceedings when renewing present franchise agreements. The act has been the &;dbject of several recent court cases because of the complexity of its requirement. PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: FISCAL IMPACTe The City of Denton has included $30,000 in its fiscal year 1986-87 budget to pay for the cost of negotiating a new cable television franchise agreement. As part of the franchise renewal process, city staff intends to negotiate for reimbursement of this cost from Sammons Communications, Inc. Respect) y submitted, Lloy . Harrel City onager Prepared byr Nam Julia M re--- Ti er Administrative Assistant Approve ,y Name Titles pw3 ~....~rrrr.w MINUTES CABLE TV ADVISORY BOARD NOVEMBER 6, 1986 PRESENT Judith Abbott ,oseph Fearing G. L. Seligmann, Chairperson Darlene Whitten ABSENT Charlie McNeil STAFF PRESENT Bill Angelo, Director of Community Services Julia Moore, Administrative Assistant The Cable Television Advisory Board meeting was culled to order by Chairperson Seligmann in a special session at 12145 P.M, on Thursday, November 6, 1986, in the Civil Defense Room of the City of Denton Municipal Building. ITEM M1 Staff member Bill Angelo reported on his discussion with Jim Glass concerning conducting a consumer survey on cable television service. Mr. Angelo said that Dr. Glass would be submitting a written proposal sometime within the next wee;: and that according to Dr. Glass, it would take approximately three months to conduct the survey and complete the analysis of the information. Therefore, it would be late February before the final report would be ready. Mr. Angelo also explained that Dr. Glass proposed having three sets of questions - one for those people that currently subscribe to cable television service, one for those people that don't have cable television service now but have in the past, and one for people that have never subscribed to cable service. The board then directed Mr. Angelo to talk with Dr. Glass about complet- ing the survey In a shorter tine period and about reducing the cost which was estimated to be between $5,550 to $6,000. Chairperson Seligmann then ?pened discussion on selection of a consult- ing firm. Staff member Julia Moore presented revised cost estimates that had been submitted by each firm and discussed the implications that the reduction in costs would have. The board then reviewed each of the firm's proposals and all members agreed that there were no major prob- lems and that either firm would do an adequate job. CABLE TV ADVISORY BOARD MINUTES November h, 1986 Page 2 Joseph Fearing then made a motion that the contract for consult'ng services be awarded in full to CTIC and Associates with the following conditionst (1) Revised cost estimates would be used for the introduc- tory work session and the financial analysis tasks (2) the consumer survey task would not be included (to be contracted out separately)j (3) the total cost of the services is not to exceed $271840. Darlene Whitton seconded the motion. Discussion followed with the board members expressing concern about the past problems with CTIC. Mr, Fearing restated his position that the contract for services contain provisions concerning who is to perform the work and quality control assurances. Chairperson Seligmann called for a vote and the motion carried by a vote of 3-1 with Chairperson Seligmann dissenting. ITEM 02 The format for conducting the public hearing was discussed. Mr. Angelo suggested that each person wishing to speak should state their name for the record and then proceed to comment or ask questions. The proceed- ings will he tape recorded for accuracy. Chairperson Seligmann suggested that unless there is a large turnout, not to time the speaker. It was also suggested that Dr. Glass attend the hearing and that a representative from Sammons be there, ITEM 03 The board set their next meeting date for Tuesday, November 25, 1986 at 1200 P.M. The meeting adjourned at 2110 P.M. pw3 CTIC & ASSOCIATES ESTIMATES OF COST PHASE 1i INTRODUCTORY WORK SESSION Advance Preparation - 4 hra. @ $90.00 $360.00 Conducting work session in Denton - 8 hre. @ $90.00 720,00 Travelr Airline $350.00 Car Rental - 1 day @ $55.00 55.00 Hotel - 1 day @ $70.00 70,00 Meals - 1 day @ $.x0.00 30.00 Taxi to and from Airports, & Misc. 60.00 565.00 Sub-Total Phase 1 $ 11645.00 PHASE 21 PERFORMANCE EVALUATION A. Staff Preparation of Information Requests of Cab'4e Company - 8 hra. @ $70.00 $ 560.00 On-site technical evaluation of system - 30 hrs. @ $80.00 21400.40 Travelr Airline $350.00 Car Rental - 3 days @ $55 165.00 Hotel - 3 days @ $70 210.00 Meals - 3 days @ $30 90.00 Taxi to and from Airports, & Misc. 60.00 875.00 Preparation of Written Technical Analysis - 12 hrs. @ $80.00 960.00 Production, Typing, Misc. Costa 350.00 71 CTIC & ASSOCIATES Estimates of Cost Page 2 B. Financial Review of Existing System Evaluate financial information supplied by company - 40 hrs. @ $80.00 31200.00 Production, Typing, Misc. Gouts 350,00 Sub-Total Phase 2 $ 8,695.00 PHASE 31 WORK SESSION AND DEVELOPMENT OF RENEWAL PROPOSAL Preparation of Reports and Developing Recommendations (Coordinating findings of engineering, financial services evaluation reports and community needs assessment) Report Development - 16 hra. @ $90. 0 $1,440.00 Production 350.00 Prepare Multiple Copies - 20 sets @ $10.00 200.00 Present Workshop in Denton - 8 hrs. @ $90,00 720.00 Preparation of RFP and Generic ordinance 21160.00 Production, Typing, Misc. 500.00 Travelr Airline $350.00 Car Rental. - 2 days @ $55.00 110.00 Hotel - 2 days @ $70.00 140.00 Meals - 2 days @ $30.00 60.00 Taxi to and from Airports, & Misc. 60,00 720.00 Sub-Total Phase 3 $ 6,090.0G CTIC & ASSOCIATES Estimates of Cost Page 3 PHASE 4s EVALUATION OF PROPOSAL Examine Engineering information - 24 bra. @ $80.00 $1,920.00 Financial Information - 20 bra. @ $80.00 1,600.00 Services Information - 10 hrs. @ $70.00 700,00 Check overall compliance with City's RFP and develop negotiation suggestions and strategy - 12 hrs. @ $90,00 10080.00 Production cf Evaluation Report 350.00 Sub-Total Phase 4 $ 51650.00 PHASE 5: NEGOTIATION ASSISTANCE A. informal Negotiation Est. two - two-day sessions - One session - 16 bra. @ $90.00 $1,440.00 Travel 720.00 Total Est. Cost/Session $2,160.00 Two sessions $41320.00 One Public Hearing (combine with other scheduled meetings) 0.00 Sub-Total Phase 5 $ 41320.00 OPTIONALs B. Formal Negotiation Session (optional) Assist City in conducting Administrative proceedings. (No estimate made at this time.) L CTIC & ASSOCIATES Estimates of Cost Page 4 PHASE 6: PREPARATION OF FRANCHISING AGREEMENT Assist City in Developing Franchise Agreement - 2 days @ $90.00/hr. $1,440.00 Travel not anticipated Sub-Total Phase 6 $ 10440.00 ESTIMATED PROJECT TOTAL (NEEDS ASSESSMENT NOT INCLUDED) INFORMAL NEGOTIATIONS $27,840.00 OTHER: Often projects like this may require continuing consultation or additional negotiating sebsions than originally contemplated. The professional rates and actual expenditures would be charges for whatever additional work is authorized by the City. pw3 DATE: 11/18/86 CITY COUNCIL REPORT FORMAT TO: Mayor and Members of the City Council FROM: Lloyd Harrell, City Manager SUBJECT: Approval of the preliminary and final replat of the Original Town of Denton Addition, part of lot 2, block 25; approval. of the preliminary and final replat of the Veteran's Addition, lots 1 and 2; approval of the preliminary plat of the Trinity Addition. RECOMMENiATION: The Planning and Zoning Commission recommends approval of the above referenced plat and replats. SUMMARY: Extension of an existing commercial building at the northwest corner of Sycamore and N. Elm is proposed for the original Town of Denton replat. Resubdivision of two SF-7 lots into five lots at the southwest corner of McCormick and Michial is proposed for the Veteran's Addition. All zoning ordinance and technical requirements have been satisfied for both proposed replats. BACKGROUND: Owners of lots within the preceding subdivision and property owners within 500 feet of the property were notified of the Veteran's Addition proposal because the property is zoned or deed restricted for single family use. There was a significant amount of noighborhood and property owner response because the property is visible and has been the subject of change in zoning requests and code enforcement complaints. PROGRAMS, DEPARTMENTS, OR GROUPS AFFECTED: Property owners FISCAL IMPACT: Undetermined Respectfully submitted: / Q~~ , a e. anager Prepared by: dw David Ellison Ef-- Senior Planner i Approved: 4- Je e Director of Planning .std Development j rT CITY COUNCIL AGENDA HACK-UP SUMMARY SHEET MEETING DATE: November 18, 1986 SUBJECT: Approval of the preliminary and itnal replat of Lot 2A, Block 25, Original Town of Denton Addition SUMMARY: This property is located at thc-, northwest corner of Sycamore Street and South Elm. The property is zoned central business district (CB) anI the proposed use is expansion of an existing building for services related to a used car business. All public facilities are in place and adequate. City services and facilities, including water, gas, sanitary sewer, telephone, electrical, and solid waste are available. The plat conforms to the minimum requirements of the Denton Subdivision and Land Development Regulations. ACTION REQUIRED: Approval of the preliminary and final replat. RECOMMENDATION: The Planning and Zoning Commission recommends approval, ATTACHMENTS: Reduced plats 1677a rog c 1•Nf N IIfN t l f./11 N 1111.0 1 w Y /Ne/M tl f I. 110011 1N Ulf IfN/ 111!1! ait ,M •14m 41 i~ 1 {tai 11 if 1'/111 'a 1+l 1111IU {.IIN It4N1, It 1111tf 111 ..aa,,y,//f ♦111 Nt 1ad11 H 110+•1, .$W. 1114 all 0 1 Ir"" 1011111 J11; .INI /+/f I*V I if of"I'011 ;1 / !111 wor 4•6I9 first lW441 Il ~11.1;;e.r0Y sitti:tl^;ili-ISI;s{; ;opt 1l11#I f~l;it.0011 G 00.111.1 411•f,1 q At Ir t•»11, 1. li111, aH} Was .010 Core $01 $lot ,1 1.1 +f t ' 0.1 44, al of 1111/1'111. 100 1111 pll.f./ L a 1r'11•,t1 llt ltlrl 1 ///'ar 00.001f t to t 11i rr.,L NII 1l tilt /rli 1NU a'l111111.1! 111!(1 111 ' 11 It .I 111 1.011t At Me it If ,t1 1.01'1 ,,rl 11,N IIN 1•.1/01 Il/fi/ IH•r. n/•111 f Iriows of NI 111!11 to 411.4 Nltl Hnr• /14.1 4,,1{114% 14 *MII1 UI If 1PIN, fill 101UNr1 I•. •1 till .r a 10.9 allll LHN a'V. 11 Lr 1011 N 011+R1 /N If Most, t/Ira UUltft r1 rlo.•1 Ill. 111/'1• N tat f•411111 11 NI 41.1 fWhlf.tlf .1 Ilk 1-ta,l t, 1.1.11 loll. M •1/1111 It 0160,11 IN 11 If0411 tilt 11.N till Prior _!.11•r.Ay tf ni ~Illilr N 1N II N1•14rN ! IM! Nlfl fal nt NSI I It lot Iflll• a1 101/ rt woo 11rt. 1. 1 014111 ON rNf aNll 111111, f' 1ta{/f 10160. Legal aq 1f 11101 IMa ,NL/ aI1 H 0111! N11UIIf Y, t. f I• IN /nl IU,. 001/01 .1111 If Lltfac1 1 N Mgt n ail Y/ 0,101,!l1/.01 $1111 100111 e{erl /•Y $later a plot of Yu 1, Y 01H1 141 aral.f $11101, faflll Ilf/t ►1s so 4w 1111./rt t► N ,YN{+1 Ytl AIL 1N !01Na1N. lit ~M6WAr"fa~ 60 R11// olINII nr 111/1 1 ►I/f1 N /1.10 1 art+11 a1, 11.N1111//H Wave 0,011Ma N► 111f1t 114 trips N loll tip 100,01411 N1l1/1111!... 1aNa 111111 /NP ,a of 1. 11 141 INI 1aft1 1114 1 am- %:4111pll M /lot{/111Yll1 I!N INNN, l1 Yt NiNfMll►~! y/ C I a felt f lit1/t/ {.t tool to 1.t Mtfa/S 110 t"11011,1409 to Wall* 100614110 /N If /o4 iPNlft INe11a /soft, Y or- N 1•' .L. 41110 $Nt-$ as tills M /tat of atfitl tall 111 Of 0 w ...•tr. 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The property is zoned single family (SF-7) and is located at the southwest coiner of Michial and McCormick Streets. The property is currently being used for residential and storage purposes and the owner has indicated that the existing structures will be demolished to make way for small single family dwelling units. Notice of the proposed replat has generated substantial public response because the property in question is quite visible and its condition has led to complaints of code violations; Drainage is a major consideration in this case. The entire site is in the 100 year floodplain. There is an existing 25 foot drainage easement and channel along the west side of the tract and a 20 foot drainage easement and channel along the Louth side of the tract. The drainage study done in connection with the replat shows that channel capacity is available. Finished floor elevation has been set for each lot and additional runoff will be diverted to the streets or channels. Existing 6 inch water and 8 inch sewer have adequate capacity to serve additional SF-7 development or redevelopment. A sidewalk is required along McCormick Street and the driveway on Got 2 must be at least 40 feet from the intersection (preferably on Michial Street). I Veteran's Addition November 180 1986 Page 2 SUMMARY (cont.): City services and facilities, including water, gas, sanitary sewer, telephone, electrical, and solid waste are available. The plat conforms to the minimum requirements of the Denton Subdivision and Land Development Regulations. ACTION REQUIRED: Approval of the preliminary and final replat. RECOMMENDATION: The Planning and Zoning Commission recommends approval. ATTACHMENTS: Reduced replats 1679a k t t ` iXlf~Ttf>s~ •'a~' H I AL c ey~T ST. WKR• (INC. , O 1r, L166. q ~ I Now M N , %01 9 rl P" w lift. U w ►~o,o' aM { a' 9XI T, 4' 62---- OQN , WALIt SCALE: 1" 0 50 s O h W M { F~ . M OA . ~s sEXfiT. COML. CMANNErr E {;TINO f3's i' X COf~VtRT ' .0 11 r , II Rsplat of Lots 1 6 2, a Veterans Addition To The r City of Dentonp Texas JEVISED r RIAL i ST. MAST 160.0 t 0.0 100.0 I 0 2A o' .0 E r: ~ 1 17.3 ' A r 100.0, I I I I N I ~ cn 3A N N N 80.0' ~I 160.0, al N Y +n I I 3 M I O O .W I I O M z II 4 A I d _SCALE: I" = 50' W i" I 0 O 0 10 20 $0 40 W 70 a 160.0' I U 17 5A , v A 1 d • • 1/2" 1, Ft. „y DRAINAGE ESM T, I Ni q VOL 083, PG. 680 1 n WEST 160.0 POINT OF BEGINNING 3 r; RP:PI AT OF: r . 4 TATS 1 & Z, MIMS ADDITION 11'0 TILE c CI'T'Y OF DIaMUN ~ DENTON COWTY, TFXAS ~A! I1K' Vr L! N DSEY ST. RET,r_'r City Council Agenda Back-Up Summary Sheet Meeting Date:- November 18, 1986 Subject: Approval of the preliminary plat of the Trinity Addition, lot 1, block 1 Summary: This is a 4.821 acre parcel located adjacent and north of Hobson Lane. The property is zoned agricultural (A) and it is being platted to allow for the issuance of a building permit for expansion of existing Trinity United Methodist Church. The Planning and Zoning Commission approved the plat with the provision that perimeter street paving requirements for the Hobson Lane frontage be postponed or deferred. The city engineer recommends postponement of the improvements because Hobson Lane has been resurfaced recently and additional street work at this time is not advisable. When the Planning and Zoning Commission chooses to postpone perimeter street paving improvements the owners are still required to provide for the improvements at some point in the future and funds for a portion of the improvements are set aside in escrow or through a performance bond. Adequate public utilities are in place or available for extension. Drainage improvements are required. Action Required: Approval of the preliminary plat Recommendation: The Planning and Zoning Commission recommends approval of the preliminary plat with the condition that perimeter street paving improve- ments for Hobson Lane be postponed. Alternative: Approval Attachment: Reduced preliminary plat I ' is ~,W} I ` \ ~ `ivnar .wryurc LACAT]Or+ MAP S9TSNO S' • 2000' oil r~P rim fL6M Mw- OMCt M7t r m" h~ I.W,IIIT' GANL IMJ l 00I5 L I\\r `I'0. LNrtt7L AS N4I IMIK*J M4IP \ i~A TNLRE SG NO FLOObIWAY GM TMIS MIOPfAlCC.y / A,S y PEP ~ \ \ \ THE aJ!iE fOUNCL {'F^~"$y1r W J \ \ iMMSTC SCALE Sir- \ I \ I W. I Am mulmLof w IMf►MSO / ! l7wNE,; TRINITY AOOITION awaa fT Lfw ala_ KAM alt .1111 AUM mi . ~,r,x~... sl aaa. Tf12NITY Ut1ITED YETPi Cib7 CtliNtCl C. Pg6L4l UNM wSW i 01'0.' S 42.eo' VVJ MCIINN LAM£ cm r sw 104 allom num, ref mt-+r-H0E50N-LANE r TOE am am" oWQK MW 715M M£7ROPLEX EN32Na..EA NO CUP?OWION ~G smaA w s P60man f xAwrfs / •_1e~t1 !!sa Pan~aae+N aloft asfTS. IbIAa T mom two I y~ fly .f. !omoft tow WALI ! calm %ft L ..v. MMM `t Cltlfri. 1~1I.. L Y6 IIINI~ 7N loomm -AL r ~Q 107 S'..rt K W-2517 Rrrrrjypp INOV 1966 CITY of DlMTOM / 215 E. McKinney / Denton, Texas 76201 4 MEMORANDUM DATE: November 11, 1986 TO: CITY COUNCIL FROM: Jerry Clark, City Engineer SUBJECT: Change order to bid 99609 Stuart/Pershing Paving and Drainage Improvements The Stuart/Pershing project is now under construction. During the excavation stage on Stuart, the fragile condition of the existing water line has been further proven by the heavy equipment already causing several breaks. The line has a history of breaks due to its age but was not on the Capitol Improvements high priority list. Some other water lines were causing even higher maintenance costs for the City of Denton's Utility Department. The replacement of the water line is being requested as a change order to the Stuart/Pershing Paving and Drainage Imprcvements Project (Bid 9609). Some water and sewer improvements were bid with Royal Acres as part of the original bid by Atkins Brothers who were awarded loth portions of the contract. To insure that the street reconstruction of Stuart Road will be protected by immediate drainage from water line break maintenance activities, this change order should be approved. Atkins Brothers are available to do the work at a cost effective price since they are already on site completing the projects previously mentioned. FISCAL SUWARY: Length of Project - 900 L.F, - 12" C-900 $259650.00 Accessories $ Appurtenances $1099S5.00 Total Cost , , The Utility Department will be funding the project through account 0623-008-0461-9138. A&LAd further information is needed. Jerry Clark City Engineer 04256 CITY OF DENTON Aik MEMORANDUM TOs Jerry Clark, City Engineer FROMs C. David Ham, Director of Water/wastewater Utilities C b ,~j DATES November 12, 1986 SUW F.CTs Stuart Road, Juno Lane North, Exist 8" Waterline Relocation This is to request that the change order to R. L. Roberts Construction be submitted to the City Council for approval at the November 18, 1986 meeting. The change order involves relocating the existing 8" waterline with a 12" waterline (900 LF) approximately 5' behind the proposed east curb line. The proposal from R. L, Roberts construction and the drawing of the proposed relocation are attached herowith for your information. CDHtgb Attachments e R. L NOW% COW Aft in • ►,v. ~(J 6 Ostia 11/3/86 f ►f 10118; (1""; .db~.114J Mrm kls k / ~ 40~J26J r►ev"M Swovol" / Tot Wff6 TO M Porderoad MI Nenr City of Dc-don - Hater Line Department Rest 215 E. McKinney Street Stuart Road City Denton (My Denton eats Texas Stag Texas 76101 am Of obn peons 817-566-8450 AnArlme V% hrreby feVoss to furnish tfte me A*o end parlorm 0% tabor nlossesry for ft me ook n d 1. 900 L.P. 12" C-900 Hater 0 $28.50/L.I. $ 25,650.00 2. 1 aech 12" Gate ktlvs @ $850.00 850.00 3. 2 each 12" plug 0 ;90100 180100 4. 1 each 12" 90° Bend 0 $250.00 250.00 5. 5 each 2" Tape @ $375.00 1,975.00 6. 4 each Tie ins @ $1,950.00 71800.00 36 605.00 All ffo wtN N pwrentaid to be as epaofhod, erd tM stow work t) be po tai nwd In eaoonNnce with ft drew rep sod opecillcetions submitted for above work and completed In a substantial workmanlike msnnar for the sum of Th'-;y-six thousand six ovndred five 6 00/100---------------------------- De.iisraf1 36,605.004k1. with payments to be made se follows: This is a unit price bid. Payment tc be wade as per monthly estimate. Ar., ettas"m r wr..^e ban V x reeFneMe M,o" ma IJ d. aw IN rea 0* tree .radio AN drro ,we e.on.w Aaepeeefully submitted .R Ljk[1e JC' SrJSu/Liucilan.tnc._.. rue cw} kwr eno rr et■w tti ettwwN AN e•+uwee antwtere Now ka.004A Kcidw" Or .rer M Now rear Y wi uw eews m werty ~ Wai.- Per - n+ns [an+wrnnarea AYb tYMMt pttwsr.a en tees new to w takes" Ir Nato-TMs prottoeel mef bo withdrawn by ua d not arcapted witnin 10-6m ACCEPTANCE OF PROPOSAL The abowe wises, I; III wtione and oend"M art aethleewy ON are hereby eotepted. You are W-Ivorisad to do the work N spaoified Paymerkt mW be made w *W w* eban elprettxa 1 a~ Swim oalvt I? YALVR ~ cm Q. lj NA/6 GF crvrR AFTaR 'LL 0 0 D ~t ST "LT R¢BU L.O . r f + L 1 efts Hf PaoftUD 12.4 WL. i 3' 49MIND CURB D00 M LENGTH W t Vt w. R w► wt. w. MawMaa w Mews Y VtQ Wftww% OOAR~a1fMt ar' rwi.fe U/KITIRf awAwu rv w arras CRY of OONTCN. TiXAt/ I ti w omf w mom raw" av a 234 swe r .200' rnw r,vsw ar L m6l," 0923L N0. AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE, WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase of necesEary materials, equip- ment, supplies or services in accordance with the procedures of state law and City ordinances; and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the "Bid Proposals" submitted therefor; and WHEREAS, the City Council has pprovided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies ur services approved and accepted herein; and WHEREAS, Section 2.36 (f) of the Code of ordinances requires that the City Council approve all expenditures of more than $10,000; and WHEREAS, Section 2.09 of the City Charter requires that every act of the Council providing for the expenditure of funds or for the contracting of indebtedness shall be by ordinance; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS; SECTION I. That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the "Bid Proposals" attached hereto, are hereby accepted and approved as being the lowest responsible bids for such items: BID ITEM NUMBER NO. VENDOR AMOUNT ALL TEMPLE,,, ikc. $j,; ;fig nn %is. ALL. TEXPLFI, INC_ 37,494 M - " 1 I VAN TRAM CI Er-YRTr fA~11A An _.9568_ ALL. T rrq- INC- ...2,snn-m ShL:TIUN 110 That by the acceptance and approval of the above numbered items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to w 810 ITEM -NUMBER NO. VENDOR AMOUNT ..2fi5L- ALL INDUSTRIAL INTERKATIONAL I ii-(&l-oo `9671 ALL SELECT AMBULANCE 39,954.94 9679 ALL UNITED MEDICAL SUPPLY 11,109.56 %81 ALL MISCELLANEOUS VENDORS } purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents. SECTION III. That should the City and persons submitting approved and accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto; provided that the written contract is in accordance with the terms, conditions, specifications, standards, quantities :,nd specified sums contained in the Bid Proposal and related bid documents herein approved and accepted. SECTION IV$ That by the acceptance and approval of the above numbered items of the submitted bids the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein. SECTION V. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this 18 day of November 1986. RAY STEMNS, MAYOR - CITY OF DENTON, TEXAS ATTEST: CITY OF DENTON,OTEXAS APPROVED AS TO LEGAL FORM: DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY CITY OF DENTON, TEXAS BY: PAGE Two DATE: November 18, 1986 CITY COWICIL REPORT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: Bid 09664 - Air Switches RECOIlENOATION: We recommend this bid be awarded to Temple, Inc. In the amount of $15,869.00 SUMIMRY: This bid Is for air switches to be used by the Electric Distribution Department. The sw ch manufactured by Bridges Inc, offered by Temple, Inc. Is the lowest bid meeting specifications. SCR: Tabulation Sheet, Memorandum Electric Distribution P_RO6RAi'6t DEPARTMEATS OR GAWPS AFFECTED: Electric Distribution Department, FISCAL IMPACT: Budget Account # 610-080-0252-9221 Respectf y subraitted: 1 Lloyd l. Harrell C1ty Manager Prepared by: Name; Denise Manning Title: Buyer Approved: zZ4 arshall it1e: Pw'tsing Agent 1 t 1 • 1 I I I BID 4 9664 1 NELSON I POLELINE I CUMMINS I TEMPLE I COOK I PRIESTER I ; BID TITLE AIR SWITCHES I ELECTRIC { ELECTRIC 1 SUPPLY I INC, I ELECTRIC I SUPPLY I { OPENED 14/23186 208 P.M, I I I I I I I I ACCOUNTI I I I { I I I t I I 1 1 I { I I ---------------------------------------I--------- i------------- i---------- ---1------------- i------------- i------------- I-------------{ t I QTY I 17EM DESCRIPTION I VENDOR I VENDOR I VENDOR I VENDOR I VENDOR I VENDOR I VENDOR I ----i---------!- -----------------------I- -----------1-------------1-------------1---.---------I------------.{------------I--------_-_--I I I I 1 I 1 I I I i 1, 1 3 {AIR SWITCH HORIZONTAL I NB 1 NB 1 11536,88 { 11585,18 1 11665.88 I NB I 1 ; I I I I 1 I { i I 1 1 I 1 I I I 1 I { 2, I b LAIR SWITCH VERTICAL 1 NB 1 N1 I 11531,18 I I,B89.18 I 11684,58 1 HB I I I f I I I I 1 { I I I 1 1 1 I 1 I I I I I i DELIVERY 1 i 1 11 DAY 1 35 DAY 1 5-6 WKS I 1 1 1 1 i I i 1 1 I 1 i 1 1 MANFACTURER i 1 1 S k C 1 BRIDGES 1 KEARNEY 1 i 1 1 1 { 1 ; 1 1 I 1 1 ~ 1 { 1 f i I 1 1 1 I I 1 { I 1 i 1 1 1 1 1Y rF~ A?~A'j • v}F2p.• .+ax aw~: f ~ • c x ar ry^~fl% CITI! OF DENTON 6*4 MEMORANDUM TO: Tom Shaw, Purchasing Agent FROM$ Donald L. McLaughlin, Senior Electric Engineer DATES November 3, 1986 SUBJECTS Bid 9664 - Air Switches The engineering staff recommends that the bid from Temple, Inc. be accepted. The other bidders did not meet the specifications for the operating mechanics to be contained in a housing. DLMtgb •r CD T L'r V ;S DATE: November 18, 14a6 CITY COUNCIL REPORT TO: Mayor and Members of the City Council FROM: Lloyd Y. Harrell, City Manager SUBJECT: Bid # 9665 - Cut Outs Squirrel Guards RECOMFIEi{DATIOM: Please re-approve the bid to Temple, Inc. in the correct amount of $37,599.00 SUMMARY:. This bid was approved by council on November 41 1986 in the amount of $11,846.000 this total was written in error. The correct total should b,: $17,599.00. 9ACICGROUMO: Tabulation Sh et.., Previous City Council Report PWAMS, DEPARTICi1TS OR GROUPS VFECTED: j`'° shoWe Inventory F ML IMPACT: Budget Account #710-043-0582-8708 Respec ly submi yte i/ / / Lloyd Y. Harrell City Hanager prepared by: Name: Denise Manning Title: Buster ' Approved: J n Nam"Mil fi i t1g - urchaai.-fg Agent W. M1 DATE: November 4, 1986 CITY COUNCIL REPORT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: BIDl9665 - CUT-OUTS/SQUIRREL GUARDS RECOMMATION: We recommend this bid for electric supplies be awarded to Temple, Inc. in the amount of $11,846,40. GYM This bid is for cut-outs and squirrel guards for use by the Electric Distribution Department. There was a lower bid on &n alternate cut-out (item 1) from Poleline Electric but purchasing this brand would invlove keeping different repair parts for the cut-outs. It is also necessary to go with a higher bid on squirrel guards to take advantage of the faster deli- very time of Temple, Inc, BACKLiROUND: Tabulation Sheet Memo - Electric Distribution PROGRAMS, DEPARTfiIIATS OR GROUPS AFFECTED: Warehouse Inventory FISCAL, IMPACT. budget Account k 710-043-0582-8708 Raspe uiiy t~ubmit d: Lloyd V. Harrell City Manager Prepared by: Name: en se Manning Title: Buyer Approved: o'jn J. Marshall Title; Purchasing Agent i EiU M 466` 1 [EHER}L Wc`'4 E L: f CUN11JN7 hCa.E_I~iF ~K1E5'~'N GRA'YBhE I REIFI' U `NE!' lk 17,_~ r ;;U{; r ,.°iNqU EI,: i1fIL 7~, SUFui-Y aiFCi~l: `tlFFCY ! REElRI{ G{ ~Ir}rl l f I o - - - - - - - - - - - - - - - - - - - i,Tr i~ilr 1E~~GOh C'".i'I F~['1~k tEf~I,'UR o4 tFF#CUF, E UENGOfi ! VPitcly - - - - - - - - - - - - - - - - - I I I 4"7 I b 5 I 4~ 7L~ . o, ! U 1 15.9. I ,`,5.60 41:1 I I - rEriR!JE~ iErRREY KEARNEY 4E_ AUC KEARNEY I~PEiilf.f 1591' ?IP~i+ Si lk'FCl ',_I~IFif b.13 6,02 r 5.4] I N8 97 MR I b,QO I 1 i I 1 I , 1 1 , 12-14 01,6 d-N v1,; 2 S WK'S ; 4-E 001 1 12-14 UAIIS ! be-is PM tl -I;I ; 'IEIi:EB' 4.6 Nk, 2-4 WKS 2-4 WK-0 5 1, k1.5 1 10 w1 s I i 4 Wi,S 1 I 1 I , I I I I 1 f I i , I 1 ' f I 1 I I I , I ~ I'Fj4 yy a D yr CITY OF DENTON U7ffJlf~ MEMORANDUM _rrr..rrrrrr... T0z Denise Manning, Purchasing FROMs Ralph Klinke, Superintendent Electric Distribution DATES October 29, 1986 SUBJECTS Bid 9665 Acceptance Accept Bid 9665 from temple, Inc., Waco, Texas for 100 amp Kearney cutouts and squirrel guards. This is based on maintenance expense and stock ms. ti DATE: November 18, 1986 CITY COUNCIL REPORT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: Hid #9666 - 1000 KVA Transformer RECOfNDATIOR: We recommend this bid be awarded to Van Tran Electric in the amount of $I J,313.00. SUMMARY: This bid is for a 1000 KVA Transformer for use by the Electric Distribution Department after evaluation of test losses by the Electric Engineering Department Van Tran Electric is the lowest bidder. BACKGR NP: Tabulation Sheet, Memorandum Electric Distribution PROODANS, DEPAVAUTS OR GROUPS. AFFECTED: Electric Distribution Department FISCAL IMPACT: Budget Account #611-080-252-9222 Respec lly submitted: It Llo Y. Harrell City Manager Prepared by: Name: Denise Manning Title: Buyer Approved: M Marshall T10e: urchaaing Agent ,k i I I f I ; I ; I BID # 9666 1 POLELINE I TEMPLE 1 VAN IRAN I PRIESTER DUSENBERRY I 6R4YDAR I TEXAS ! CUMMINS 1 PRIESTER I PRIESTER BID TITLE I01@ KVA TRANSFORMER 1 ELECTRIC 1 INC. I ELECTRIC I SUPPLY 1 1 1 ELECTRIC I SUPPLY I SUPPLY I SUPPLY OPENED 11128186 2100 P.M. I I I i #1 1 i I 12 ; #3 ACCOUNII I I I i I i I 1 i I I I 1 I i I I i 1 ----.------°.._i-------------i-------------i-------------I-------------I-------------i-------------i------------- 1------------- 1------------- 1------------• I I QTY I ITEM DESCRIPTION I VENDOR I VENDOR 1 VENDOR 1 VENDOR I VENDOR 1 VENwR I VENDOR 1 VENDOR I VENDOR I VENDOR ----1--- -----i-------------------------i------------- '------------I I I I I I I i--__._••-----• 1 i ~ I I I I i 1 { 1 I 1. 1 1 11111 OA IRANSFDRMER 1 9,781.11 1 91340.00 1 101313.88 1 81836.80 1 N8 1 11961.81 1 12,315.80 1 9,981.11 1 15,189.01 1 8,465, N I I I I I I I i i 1 1 I I i 1 I I 1 I 1 I I I i 1 I MFG. i CHANCE 1 6.E. I VANTRAN 1 64. D. i 1 503 1 FAYTRANCO 1 CHANCE I P.T.E. I MCERAW 1 i i I { I I 1 i I i I I I DELIVERY 80-95 DAY 1 19-21 MKS 1 11-12 WKS i 16-18 NKS 1 1 16-18 NKS 1 75 DAYS 1 8#-95 DAYS 1 13-14 MKS 1 11-12 03 I 1 I f 1 1 i i I i I i I I i 1 i 1 ALIERNATE 1 I I I I I 1 1 11,498.11 I I i I 1 I i 1 i i i i HOWARD I i 1 i 1 1 i i i 1 1 i 77-98 DAYS 1 i 1 I I I ~ 1 i I I 1 i I I I i I I I 1 I 1 i i jV 9 D ~ CITY Or DENTON t1TJWri M 4 M 0 R A N D U M r T0: Tom Shaw, Assistant Purchasing Agent FROMt Reza Khanian, Electric Engineer DATEr October 30, 1966 SUBJECTt 1000KVA Padmount 277/480 Transformer The Electric Distribution 1000KVA Padmolint Transformer on bid 9666 have been evaluated. Vantran has been sr:lected according to total cost. A tabulation of the evaluation is attached. RKfvw M L'~ u ~i rier f i 1 J11kibiI11DN fRANSF(1RMf k EVALUAI ION /F'R^R /aann 29-UCt-86 610 M 9666 w1 t. aava III 1 )UIiCNCVA PH 277/480 NO VtIJI)f)r, Mwa DE( -w 1 tEpCll PRICE. en, N1 L f'AYTRANCq 11 #12.37S.v0 ILL 7. 12(1. I Lf788HB $ TOTAL CgBt 2 f1RAYFAk SOD 18 IT 7.960.c 1030 4484 $d 7'/,120.!)0 $61.664.14 3 PRIESTER(A) SLID 1F r0 2108 14596 *56.038,40 47g <140.784 4 PREISTER(y) RfH , $8, 036. G0 2108 14596 649. U2 =155,687 5 pREi9TEft(C) 14 .115.G89.i~b $56,57.1-44 $99. 649. ISIS 9556 $106,226.56 $66.456.'3 $172.68222 3 6 TEMPLE 12 $8.465.00 1910 12183 $59.593.bU $84.531.70 Y pfN.E:LINE ABC 21 M34G.0G 1683 13013 tbs. 7G3. bG #144.125 24 $9.780.04 1348 11890 . W. 20 #77,846.50 0152.825 Vjftulaak 9 CU (A) H1 VT 12 $11. 99.0 $60 0 1410 9470 $146 .k')2,b113.32 $65,434.51 .698 I CUMM1NSfA) 14 $!1.498.00 4456 #137,638 ABC 17 t9.981.00 8280 $80.945.92 $37.972.72 01.30,919 1348 11890 #70).266.24 477.046.58 $148.113 THE LOWEST EVALUATED 811) $)37,63y . A" fl DATE: November 18, 1986 CITY COUNCIL REPORT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: BID# 9668 - TREE TRIMMING RECONUDATIM: We recommend this bid be awarded to the lowest bidder, Trees, Inc. This bid is for a maximum of $82,500.00. SUM RY: This bid is for ftree trimming service to clear overhead electric utility lines. Open easements, those accessible by bucket truck at .55 per foot, close easement, those that require hand climbing at 1.10 per foot , and combination easements at .95 per foot. ''he contract amount is to clear as many lines as possible without exceeding budget limits. BACKGROUND: Tabulation sheet PROGRAMS, DEPAR KATS OR GROUPS AFFECTED: Electric Distribution operations FISCAL IMPACT: 1986/87 Budget Funds for Overhead Electric Line Maintenance Account N 610-080-0252-8338 Respec lly submitted: Llo V. lurrell City manager Prepared by: Nae: Tom D. Shaw, C.P.M. Title: Assistant Purchasing Agent Approved: ;J n J. Marshall, C. :M. jB; .urchasing Agent ! i ! f I ! I Alb I 9668 1 DARKEN I TREES I A£PLJNDH I BLUME i WHITMIRE I NORTHEAST I BID TITLE TREE TRIMMINS I NRIBRT I I i I LhE I (HORTON) 1 OPENED 11/6186 2186 P.M. I TREE i I I I i I ACCOUNT] i SERVICE 1 1 i I I i 1 ! I I I 1 i -.._-......t-------------I-------------1--------- -I-------------i--------___--I°------------I I I 0I9 I ITEM DESCRIPTION i VENDOR 1 VENDOR I VENDOR I VENDOR 1 VENDOR I VENDOR I i I i i I I 1 ! I A; i IOPEH EASEMENT PER FOOT 1 1.40, i 0.55 i 1.15 1 NB i 0165 1 6.95 1 i 1 1 1 i I 1 i 1 B. I ICLOSED EASEMENT PER FOOT 1 1.65 i I.10 1 1135 1 RA i 1130 1 1.85 i I i I I ? ! i i C. i ICOMBINATION OPEN I i i ! I I I IAND CLOSED EASEMENT i 1.55 i 6.95 i 1.20 1 N8 I ABOVE RATES 1 1148 i I 1 1 r 1 i 1 I I i 1 I I I I 1 I I 1 i ! i r r I I 1 1 1 i I I i I DATE: November 18, 1986 CITY COUNCIL REPORT TO: Mayor and Members of the City Council FROM: Lloyd Y. Harrell, City Manager SUBJECT: 131d #9669 - Water A Sewer Supplies RECOMODATION: We recommend this bid be awarded to the low bidder for each item: Item 1 to Industrial International Inc. $4588.50 Item 2 to Industrial International Inc. $ 981.40 item 3 to Industrial INternational Inc. $6071.10 SUMMARY: This bid is for water be sewer supplies for warehouse inventory. Trans Tex supply was the lowest evaluated bidder on the water meter boxes due to their payment terms at less 2% net 10 days. BACKM" : Tabulation Sheet PROGRAMS, DEPART1IENTS OR GROUPS AFFECTED: Warehouse inventory for water do sewer FISCAL. IMPACT: Budget Account # 710-043-0582-8709 Respec ly submitted: . /W, Lloy Y. Harrell City Manager Prepared by: Name : Denise Manning Title, Buyer Approved: plg. J hn Marshal rit1s; purchasing Agent I I I f I BID G 9669 1 ATLAS I BDNLES I FERBUSON i TRANS I INDUSTRIAL 1 I DID TITLE WATER & SEDER SUPPLIES 1 UTILITIES 1 5 EDEN I UNIVERSAL I TEI 1INTERNATIONALI 1 OPENED II/6/86 2.88 P.M. 1 SUPPLY CO. I 1 I I I ACCOUNTI 118-843-8582-B789 1 I I 1 I ' I I I I I I I I 1------------- 1----..--------1 1 1 91Y 1 ITEM DESCRIPTION 1 VENDOR I VENDOR I VENDOR 1 VENDOR 1 VENDOR i VENDOR 1 ----1--...----1------------------------- 1------------- 1------------- I------------- I-------------I-------------I-------------1 I 1 1 I 1 I I I 1, 1 18 14' HYDRANT 1 NO I 471.91 1 482,98 1 413.86 1 458,85 1 1 1 1 1 1 1 1 1 1 2, 1 2 15' HYDRANT ! NB 1 493.54 1 506,18 1 494.88 1 499,76 1 1 1 I 1 1 I I 1 1 1 3, 1 30 1MATER METER BOX 1 21.50 1 25.27 1 28.63 1 28.65 1 26.49 1 1 1 I 1 DELIVERY 1 1-6 NY,S 1 30 DAYS 1 19 DAYS 114-21 DAYS 1 7-18 DAYS 1 I I I 1 NE131 1 21NET18 I NET 38 1 2X18NET36 1 NET 38 1 1 1 I 1 I I 1 1 TOTAL BID 1 1 1 12,038,28 1 11,913.88 1 13,516.98 I 1 I 1 ! 1 1 1 I 1 1 1 1 1 1 I 1 1 DATE: November 18, 1986 CITY COUIIC IL REPORT TO: Mayor and Members of the City Council FROM: Lloyd Y. Harrell, City Manager SUBJECT: BIDN %71 - REMANFACUTRED AMBULANCE RECONOBATIOM: We recommend this bid be awarded to the lowest bidder meeting specification of Select Ambulance in the amount of $39,954.94 with a $300,00 deduct for prepayment of cab/chassis and a $4,000.00 trade in on the old ambulance. SUMMARY: This bid is for the purchase of an ambulance to replace an o 980 model unit. The bid included a new cab/chassis and a totally reconditioned rebuilt modular unit. The bids of Collins Ambulance are for new units but do not meet the specifications for electrical system requirements and their prices exceed the budget dollars available. BACKGROUND: Tabulation sheet PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Fire Department Emergency Medical Services FISCAL IMPACT: 1986/87 Budget Funds ACCT# 100-060-0051-9104 Motor Pool Replacement ACCT# 720-040-0020-8707 - $289480.00 Respec iy submitted: t-W e e- e Lloy Y, Harrell City Manager Prepared by: Name: Tom D. Shaw, C.P.M. Titls: Assistant Purchasing Agent Approved: : ``JJ~ . Marshall, C.P.M. lit) e. urchasing Agent 1 { I I ! i BID 1 9671 1 SELECT I COLLINS I COLLINS 1 COLLINS I ! DID T17LE REMANFACTURED AMBULANCE 1 AMBULANCE 1 AMBULANCE 1 AMBULANCE I AMBULANCE ! i OPENED 11111/86 2,88 P,M. 1 i I1 1 12 1 13 1 1 ACCOUNT( 1 i i ! 1 ! 1 1 i ' ' f I I! QTY 1 ITEM DESCRIPTION 1 VENDOR I VENDOR I VENDOR 1 VENDOR 1 VENDOR 1 ----1.._....._.l--------------------- -1--- -i-------------i-------------1-------------i-------------i 1. i I !AMBULANCE i 44,254,94 1 62,967.80 1 52,157.81 1 501961,80 I 1 2, 1 (DEDUCT PREPAYMENT 1 !308,0511 (315.85)1 1375,0511 (315,08)1 ! i ( I i 1 1 I ! 31 i (TRADE IN i 4,088.88 1 1,808.81 1 7,508,00 i 11808,05 1 1 I ! 1 I i 1 i ! 41 i IQUTRISHT PURCHASE I 41008.50 1 1 1 ! I ! ADDENDUM 11 i YES 1 YES 1 YES i YES i ! i 1 I I i ! ! ! i OELVIERY 1 60 DAY ! 68 DAY 1 60 DAY ! 0 DAY i i I i i I 1 I i 1 1 1 { ! ! i ! i 1 TOTAL I 39,954.94 1 55,592.00 1 45,157,00 i 43,592.00 I 1 I 1 1 ! 1 i { I ! 1 i i ! I 1 1 I i 1 00071RE 1 All NEW 1 UNITS I I i i ! 1 1 i DATE: November 18, 1986 CITY COUNCIL REPORT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: Bid #9679 - Medical Supplies RECOMNEIIOATION: We recommend this bid be awarded to United Medical Supply, in the amount of $110109.56. SUMMARY: This bid is for Medical Supplies for use by the Fire Department, Emergency Medical Service. United Medical Supply was the only vendor which bid the total package. United's delivery time was also the best, they have a company truck which will deliver direct to the fire station. BACKGROUM Tabulation Sheet, Memorandum Fire Department. PROGRAMS. DEPARTIiENTS OR GROUPS AFFECTED: Fire Department FISCAL IMPACT: Budget Account #100-060-0051-8106 Resp idly submitted: L.04W V' ~ L1 yd Y, Harrell City Manager Prepared by: ' f 1 Name: Denise Manning Title: Buyer Approved: ate: ohn Marshall TM Purchasing Agent ! ! I I I ! BID 1 9679 1 TEXAS 1 AERD 1 DIXIE I UNITED 1 1 BID TITLE MEDICAL SUPPLIES I HOSPITAL t PRODUC75 1 U.S.A. 1 MEDICAL 1 1 OPENED 11/4186 208 P.M. 1 SUPPLY I CORP. I INC. I SUPPLIES ! 1 ACCOUNTO 1 I I I 1 I 1 I I 1 1 1 -------------I-------------1-------------I-------------1-------------1 1 1 QTY I ITEM DESCRIPTION 1 VENDDR I VENDOR i VENDOR I VENDOR 1 VENDON 1 I------------- __._I__ I 1 1 1 1 ! 1 1. 1 1 LOT !MEDICAL SUPPLIES I IB,741128 1 19,945131 1 18,124.77 1 11,189.56 1 ! 1 I 1 1 ! 1 ! ; 1 1 , I 1 1 1 1 I 1 I 1 1 1 j 1 1 1 1 I , 1 ! I 1 1 I 1 1 I 1 I 1 ' 1 1 1 I , 1 1 1 I I 1 1 I 1 1 I ~ ! I ! 1 1 1 I , I 1 1 I M F M 0 R A N D U M Dates November 5, 1966 To: Denise Manning, Purchasing From: James Thomason, Battalion Chief EMS Res Medical Supplies After reviewing medical supply bids, the Fire Department recommends the medical supply contract go to United Medical Supply of Fort Worth. United Medical Supply is the only bidder to bid the entire package and in calculating the excepted items in the other bid proposals we feel the cost difference to purchase the "no bid" items would cause the total. price to exceed tYo bid proposed by United. eAll Jam es Thomason, Battalion Chief Emergency Medical Services CO N DATE: November 18, 1986 CITY COURCIL REPORT TO: Mayor and Members of the City Council FROM., Lloyd V. Harrello City Manager SUBJECT: Bid #9681 - Gasoline do Diesel RECOMMENDATION: We recommend this bid be awarded to the low bidders for each item. This is note firm bid and all bids are based on the wholesale price of each vendor at the loading rack on November 11, 1986. We will check each vendors prices and award to the vendor with the lowest price for the product as needed. SUMMARY: This Bid is for the delivery of gasoline and diesel to the City of Denton to use as fuel In the vehicles and generators. This bid will e=stablish a call list using the lowest bidders. We will call them for current pricing on a monthly basis and the lowest of these vendors will be the successful vendor. This is the practice we have been using, which has reulted in a substantial savings to the City of Denton. BACKGMNO: Tabulation Sheet PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: All City Departments with vehicles or in some way using these petroleum products. FISCAL I1VACT: There is no additional Impact on the General Fund Respe lly submitted: el w" Lloyd V. Harrell City Manager Prepared by: Name: Denise Planning Title: Buyer Approved: e Jon Marshall lltl Purcheaine Agent ~.r 1 1 1 I I I I I I 1 i BID 1 9681 ; CARUTHERS ; MARTIN I RUMMELL I RAM I REEDER 1 KELSOE 1 LUCKY I JESNOOD 1 BEN ; BID TITLE 6A80LINE Q DIESEL i OIL 1 EAGLE 1 OIL I WHOLESALE ;DISTRIBUTORS I OIL i LADY I OIL 1 IVEY I OPENED 11/11/86 200 P.M. i CO, i OIL ; I ; ; 1 i i DIL i ACCOUNIA ; I I I I i I I ; I ; I I ! I 1 i ; I ; ••------•------------I------------- 1------------- 1-------------I-------------I-------------I------------- --•_--•-•----I------------- 1------..r.....I 1 1 QTY 1 ITEM DESCRIPTION 1 VENDOR I VENDOR I VENDOR I VENDOR I VENDOR 1 VENDOR 1 VENDOR 1 VENDOR 1 VENDOR I i-- -----I------------------ 1------------- 1-------------I-------------i-------------I------------- 1------------- 1-------------i f i i I I i i i I I ; 11 ; i RE60LOR i 14388 i 14485 1 NB i ,4395 ; 4286 1 ,445 1 ,4375 i 4475 1 ,445 I 2, 1 i UNLEAD I ,433 1 14355 i ; 4345 1 .4336 1 144 ; 4325 1 4425 ' ,44 1 i i ; I I I i i DIESEL i 42 ; .4216 1 I ,4225 i ,4205 1 415 ; 4125 ; ,4275 ; 4275 1 I I ~ 1 ; 1 1 I 1 i i I i 1 i I 1 I ; I i I I i I I I 1 ! ; i 1 1 1 1 I 1 i I I I I I 1 I I 1 I 1 I I I 1 ; I 1 1 1 I 1 1 1 0923L NO, AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND PROVIDING FOR THE AWARD OF CONTRACTS FOR PUBLIC WORKS OR IMPROVEMENTS; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City has solicited, received and tabulated competitive bids for the construction of public works or improvements in accordance with the procedures of state law and City ordinances; and WHEREAS, the City Manager or a designated employee has received and recommended that the herein described bids are the lowest responsible bids for the construction of the public works or improvements described in the bid invitation, bid proposals and plans and specifications therefore; and WHEREAS, Section 2.36 (f) of the Code of Ordinances requires that the City Council approve all expenditures of more than $10,000; and WHEREAS, Section 2.09 of the City Charter requires that every act of the Council providing for the expenditure of funds or for the contracting of indebtedness shall be by ordinance; NOW9 THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That the following competitive bids for the construction of public works or improvements, as described in the "Bid Invita- tions", "Bid Proposals" or plans and specifications attached hereto are hereby accepted and approved as being the lowest responsible bids: , B.ID NUMBER CONTRACTOR AMOUNT 9667 SUNBELT CONSTRUCTORS, INC. #27.970.00. SECTION II. That the acceptance and approval of the above competitive bids shall not constitute a contract between the City and the person submitting the bid for construction of such public works or improvements herein accepted and approved, until such person shall comply with all requirements specified in the Notice to Bidders including the timely execution of a written contract and furnishing of performance and payment bonds, after notification of the award of the bid. SECTION III. That the City Manager is hereby authorized to execute all necessary written contracts for the performance of the construction of the public works or improvements in accordance with the bids accepted and approved herein, provided that such contracts are made in accordance with the Notice to Bidders and Bid Proposals, and documents relating thereto specifying the terms, conditions, plans and specifications, standards, quantities and specified sums contained therein. SECTION IV. That upon acceptance and approval of the above competitive bids and the execution of contracts for the public works and improvements as authorized herein, the City Council hereby authorizes the expenditure of funds in the manner and in the amount as specified in such approved bids and authorized contracts executed pursuant thereto. SECTION V. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the 18 day of November 1986. RAY 9 IN CITY OF DENTON, TEXAS ATTEST: CURLOTM XLLEN, CITY SECRETM CITY OF DENTO,N, TEXAS APPROVED AS TO LEGAL FORM: DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY CITY OF DENTON, TEXAS BY: J PAGE TWO DATE: November 18, 1986 CITY COUNCIL REPORT TO: Mayor and Members of the City Council FROM: Lloyd-V. Harrell, City Manager SUBJECT; BID# 9667 - ASBESTOS REMOVAL RECOMMENDATION: We recommend this bid be awarded to the single bidder, Sunbelt Constructors, Inc. in the amount of $27,970.00, S 1': This bid is for the removal and disposal of asbestos in- sulation on the turbine main stream line and adjoining piping on the Unit N3 at the Municipal Power Plant. Included in the bid is the reinsulation of these exposed pipes. Bid requests were sent to the four qualified bidders approved by the Texas Public Power Agency and the Texas Air Quality Board, BAC>rMNO: Tabulation sheet PROGRAMS, DEPART1404TS OR GROUPS AFFECTED: Electric Production FISCAL IMPACT: 1986/87 Budget Funds for Power Plant Generation Equipment Maintenance ACCTN 610-080-0251-8339-E5I.0 Respec lly submitted: Llo V. Harrell City Manager Prepared by: Name: Tom D. Shaw, C.P.M. Title: Assistant Purchasing Agent Approved: 7 jy .Jon J. Marshall, M. t jBI urchasing Agent r I i 1 I ` I RID 9667 i SUNBELT I I 1 1 RID TITLE ASBESTOS REMOVAL I 1 I I i OPENED 10/20/86 2;00 P,M, I I I I I ACCOUNT# b10-080-0251-83394510 I 1 ! i i i I I i ! -i---_.....__ -i-------------I-------------I-..----------! i I OTY I ITEM DESCRIPTION I VENDOR I VENDOR I VENDOR i VENDOR 1 I-------------I..._._.___.._I-------------i-------------I I I f f 1 I 1 i, 1 1 LOT iREMDVAL 1 27,971,01 1 1 1 I i I I I I I I I I i I I i I I IINSURANCE i c s I i I i I I I I i I i I i0N SITE INSPECTION i Y a s I I I I I i 1 f I I i ! I I I ! I ! I , 0923E NO. AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, state law and ordinance require that certain contracts requiring an expenditure or payment by the City in an amount exceeding $10,000 be by competitive bids, except in the case of public calamity where it becomes necessary to act at once to appropriate money to relieve the necessity of the citizens, or to preserve the property of the city, or it is necessary to protect the public health of the citizens of the city, or in case of unforeseen damage to public property, machinery or equipment; and WHEREAS, Section 2.36 (f) of the Code of Ordinances requires that the City Council approve all expenditures of more than $10,000; and WHEREAS, Section 2.09 of the City Charter requires that every act of the council providing for the expenditure of funds or for the contracting of indebtedness shall be by ordinance; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That the City Council hereby determines that there is a public calamity that makes it necessary to act at once to appropriate money to relieve the necessity of the citizens, or to preserve the property of the city, or to protect the public health of the citizens of the city, or to provide for unforseen damage to public property, machinery or equipaent, and by reason thereof, the following emergency purchases of materials, equipment, supplies or services, as described in the "Purchase Orders" attached hereto, are hereby approved: PURCHASE ORDER NUMBER VENDOR AMOUNT 598 SWTHWEST ELECTRIC 116-07 JA 75014 -§MML ELECT-RIC CO. Q SECTION II. That because of such emergency, the City Manager or designated employee is hereby authorized to purchase the .materials, equipment, supplies or services as described in they attached Purchase Orders and to make payment therefore in the amounts therein stated, such emergency purchases being in accordance with the provisions of state law exempting such purchases by the City from the requirements of competitive bids. SECTION III. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the 18 day of November 1986. CITY OF DENTON, TEXAS ATTEST: CHARLOTTE MEN CITY 5ECRETUY CITY OF DENTON,OTEXAS APPROVED AS TO LEGAL FORM: DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY CITY OF DENTON, TEXAS BY: PAGE TWO j DATE: November 18, 1986 CITY COUNCIL REPORT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: PURCHASE ORDER 75987 - SOUTHWEST ELECTRIC REC~NDATION: We recommend Purchase Order 75987 to Southwest Electric be approved for payment in the amount of $16,876.00. SUM"Y: This Purchase Order is for the emergency repair to an 800 horsepower electric Allis Chalmers motor on unit 5-1 at the Municipal Power Plant. This purchase order included all parts, labor, pick-up and delivery charges. IMCMO. Purchase Order 75987 .LMWANS, DEPARTIUTS OR GROUPS AFFECTED: Electric Production ,FISCAL II1pACT: 1986187 Budget Funds ACCTN 610-080-0251-8339-E312 Respec lly submitted: Llo V. Harrell City Manager pre aced by: i ~ t3 Name: Tom 0. Shaw, C.P.M. Title: Assistant Purchasing Agent Approved: ,Zaeia~~ • \Jd hn . Marshall, C.P.IN. Tftlt; Purchasing Agent CITY OF DEWOK TOGAS 9014 TEXAS STREET PURCHASE ORDER DENTON, TX 76201 P,O. NUMBER DATE/VENDOR NO. DOCUMENT TYP r~~a7 10/31/86 coy g SCU49000 VENDOR SNIP T0; SGUTHaEST ELECTRIC ELECTRIC PPQDQCTICN 261 7-?1 300TH A'^NZ'r CCNF IRAATICN CINLY Ce:LAHUMA CITY. %;K 7314a JG NL;7 uUPLICATE REMISED B!Q/ jE Zj: ITEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO. UNE AMOUNT 01 610 V60 0251 d339 EJ12 1 REPAIR ALLIS CHALMERS MOTGA5-1 16 .00 The City of Denton, Texas is tax exempt - House BIII No. 20. - Reference P.O. Number on all 8/L,Shipments and Invoices Shipments are F.O.B. City of Denton, or as Indicated. 8y Z -s Send Invoices T0; Direct Inquiries TO, City of Denton, Accounts Payable John J. Marshall, C,P,M. Purchasing Agent 216 E. McKinney St., Denton, TX 76201 Tom D. Shaw, C.P.M. Asst. Purchasing Agent jor as Indicated on Purchase Order) 817/566.8311 D/FW Metro 267.0042 The City of Denton Is an equal opportunity employer DATE: November i8, 1986 CITY COUNCIL REPORT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: Purchase Order 76912 General Electric RECOMIIEMDATION: We recommend purchase order 76014 to General Electric be approved for payment In the amount of $29,938.00. SUMMARY: This purchase order is for the emergency repairs to the steam control valve on Unit #4 Turbine at the municipal power plant. BACKGROUND: Purchase Order 76014-General Electric Pm, DEPARTNEMTS OR GROUPS AFFECTED: Power Plant Operations FISCAL I TACT: 1986/87 Budget Funds Account #610-080-0251-8339 maintenance of Generating agreement. Respect y submitted: 60~ Lloyd V. Harrell City Manager Pr ared by: Name: Tom Shaw Title: Assistant Purchasing Agent Approved: per; ohn Marshal! lt~~i Purchasing Agent T Twt" 215 E. MOKINNEY ST. PUNIM"I ORDER DENTON, TX 78201 P. O. NUMBER DATENENDOR NO. DOCUMENT TYPI 76014 11/7/86 SOS VENDOR: GEN74000 SHIP TO: GENERAL ELECTRIC COMPANY CITY OF DENTON P.O. BOX 25821 ELECTRIC PRODUCTION PLANT DALLAS, TX 75265 1701 A SPENCER RD DENTON, TX 76205 ITEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO. LINE AMOUN' 01 610 080 0251 8339 7 FEE FOR TECHNICAL SERVICE MAN 4012.00 REPAIR BROKEN STEM ON CONTROL VALVE M4 02 610 080 0251 8.339 7 DAYS TRAVEL 126.00 03 610 080 0251 8339 1 PARTS 22,000,00 04 610 080 0251 8339 1 SHOP REPAIRS 3,500.00 TOTAL FOR THIS P.O. 29,938.00 The City of Denton, Texas Is tax exempt • House Bill No. 20. Reference P.O. Number on all B/L, Shipments and Invoices. Shipments are F.O.B. City of Denton, or as Indicated. send invaloes TO: Direct All Inquiries TO: City of Denton, Accounts Payable John J. Marshall, C.P.M. Purchasing Agent 216 E. McKinney St., DWon, TX 70201 Tom D. Shaw, C.P.M. Asst. Purchasing Agent Phone 817/68 8229 8171MOV11 O(FW Metro 267-0042 The City of Denton is an equal opportunity employer 17... DATE: Noveaber 18, 1986 CITY COUNCIL AGENDA ITEM TO: MAYOR AND MEMBERS OF THE CITY COUNCIL , FROM: Lloyd V. Harrell, City Manager SUBJECT: AN ORDINANCI'• AUTHORIZING THE EXPENDITURE OF FUNDS BY THE CITY OF DbNTON FOR AN ANNUAL MbMBBRSHIP FEh IN THE AMbRICAN PUBLIC POWER ASSOCIATION AND APPROVING THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE. RECOMMENDATION: The Public Utilities Board and Utilities Staff recommend approval of APPA membership and annual ducs. SUMMARYJBACKGRUUND: American Public Power Association is the national association for public power systems. Its primary function is to assist municipal electric systems with legislation and to keep the member electric systems abreast of current legal, legislative, regulatory, operational, and technical issues affecting public utilities. The annual fee for membership in this organization was includod in the 1986-87 budget which was approved by Council on September 16th. PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: City of Denton Municipal Utilities, Public Utilities Board, City Council Members, citizens. FISCA ~ IMPACT: Annual dues $13,038.17 Source of Funds 610-080-0250-8505-E93U Res tfyP?1/f tie tior-1 V, arre Prepare / by` ~ City Manager R. go Nelson Director of Utilities Approved: R'o to e son Director of Utilities ! Attachment: Proposed Ordinance Y6~1 NO. AN ORDINANCE AUTHORIZING THE EXPENDITURE OF PUNDS BY THE CITY OF DENTON FOR AN ANNUAL MEMBERSHIP FEE IN THE AMERICAN PUBLIC POWER ASSOCIATION AND APPROVING THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council has determined that it is in the best interest of the citizens of the City to provide public funds to continue membership in the American Public Power Association; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON$ TEXAS HEREBY ORDAINS: SECTION I. That the City Council hereby approves the expenditure of funds for membership in the American Public Power Association in the amount of $13,038.17. SECTION. II. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of 1986, RA STEPHE , A CITY OF DENTON, TEXAS ATTEST: CHARLOTTE ALLEN- CITY - SITKETM CITY OF DENTON,OTEXAS APPROVED AS TO LEGAL FORM: DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY CITY OF DENTON, TEXAS BY: r AMERICAN PUBUC POWER ASSOCIATION 2301 M 8t ool, N,w., w slhkpton, D.C. 20037.14$ r-' , OCT 10 1986 r Ao EfON • NELSON 1o1 r ffi STLMCKINN YT E POWER DATE 0 NTO4 TEXAS 76201 INVOICE NO, TERNSi Net 30 days ACCOUNT COOEQENTHrDE jQ=L ..&U 5209000000 X 0.0002630 $369782x470 X 000001100 650877 X $0.00530 950745 X $0.00295 SERVICE FEE FOR 12 MONTHS BEGINNING 101 1/86 -FS13*038-oll? TOTAL DUE A CUUNTVNNEANONFIVAN~ERCRN ERGY14ANAGEMPNY9 PtN1Bl EANDGG~MERAAEIk aRMA# UN IN ACCORDANCE NIjH ARTICLE Y• SjjCTIQN THE r OC TYMLAww $3 0 OR i T EBgW5C1111I6p. OMS To TrNiEA~pPA IiEEKLYONESLErT ~L OANHICH 1IIO~tIRFUTIi3.iTY IS ENTITLED. Ple"o return one copy of Imroico with paps a ORIGINAL DATE: November 18, 1986 CITY COUNCIL AGENDA ITEM TO., MAYOR AND MhMBERS OF THE CITY COUNCIL p( FROM: Lloyd V. Harrell, City Manager SUBJECT: AN ORDINANCE AUTHORIZING THE EXECUTION OF AMENDMENT NO. 1 TO THE MONITOR AND RESERCH CONTRACT BETWEEN THE CITY OF DENTON, CITY OF DALLAS AND NORTH TEXAS STATE UNIVERSITY; AND DLCLARING AN EFFECTIVE DATb RECOMMENDATION: The Public Utilities Board and Utilities Staff recommend approval of the subject amendment to the monitor and research contract. SUMMARY/BACKGROUND: In June 1985 the City of Denton, City of Dallas, and North Texas State University entered a cooperative program of Limnology Studies on Lake Ray Roberts. The objective of the study is to provide information on preimpoundment water quality conditions in the Ray Roberts watershed. This study was to conclude on January 31, 1987 and is currently on schedule. At the last quarterly contract review meeting, the benefits of extending the project were discussed. It was agreed by the participating parties that an extension to the existing contract would be bene- ficfal. As a result of this consensus, Mr. Ken Dickson, the Director of the Instutute for Applied Science, proposed the attached modifications to the existing contract. Mr. Dickson is recommending that a reduced level of watershed monitoring be initiated in November, 1986, and continued until January 31, 1989. The monitoring program will provide for a continuity of essential watershed monitoring data prior to and during the filling of the Ray Roberts Reservoir. PROGRAMS, DEPARTMENTS OR GROUT'S AFFECTED: City of Denton, City of Dallas, North Texas State University FISCAL IMPACT: Denton's participation in the extension of this project will require $9,806.00. See attachment 1. Proposed Budget for a detail of expenditures. Ray Roberts Amendment November 18, 1986 Page 2 ! Total cost of project extension $37,712 Denton's share 26% 99806 Dallas' share 74% 27,906 Source of Funds: 620-080-0450-8502 Operating budget/Special Services 4Resp, full sb fitted: Ha r Prepared b nager RI. E. Nelson Director of Utilities ~ Approved: K. b. Nelson Director of Utilities Attachment 1 Proposed budget. Attachment 2 Original contract Attachment 3 Proposed Ordinance and Contract Amendments 0250n:3 1633E NO. AN ORDINANCE AUTHORIZING THE EXECUTION OF AMENDMENT NO, 1 TO THE MONITOR AND RESEARCH CONTRACT BETWEEN THE CITY OF DENTON, CITY OF DALLAS AND NORTH TEXAS UNIVERSITY; AND DECLARING AN EFFECTIVE DATE THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. That the City Manager is hereby authorized and directed to execute Amendment No. 1 to the Monitor and Research Contract between the City of Denton, the City of Dallas and North Texas State University under the terms and conditions being contained in said amendment which is attached hereto and made a part hereof. SECTION II. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of 1986. RA EP , MAYOR CITY OF DENTON, TEXAS ATTEST: CHARLOTTE ALL , CITY SECREYAW CITY OF DENTON, TEXAS APPROVED AS TO LEGAL FORM: DEBRA ADAMI DRAYOVTTCH, CITY ATTORNEY CITY OF DENTON, TEXAS BY: 1/1 4 fir.. ~-<x~"° r -•.:,...f 1633L .Y THE STATE OF TEXAS !i AMENDMENT NO, 1 TO MONITOR AND RESEARCH CONTRACT COUNTY OF DENTON I This agreement is uetween the CITY OF DALLAS, a municipal corporation of Dallas County, Texas, (hereinafter called "DALLAS"), the CITY OF DENTON, a municipal corporation of Denton County, Texas (hereinafter called "DENTON"), and NORTH TEXAS STATE UNIVERSITY, a non-profit State institution of higher education, having its principal place of business at the Administration Building, North Texas State University, Denton, Texas 76203, (hereinafter called "INVESTIGATOR"). The parties hereto entered into an agreement for monitoring and research services on September 3, 1985. A copy of that agreement is attached hereto, marked Exhibit "A" and insofar as it is not inconsistent with the terms hereof, made a part of this agreement, The parties desire to, and do hereby modify the agreement in the following respects: I. Section 5 is hereby amended to read as follows: Work under this Contract shall commence on or about August 1, 1985 and continue for forty-two (42) months. All work shall be completed by January 31, 1989. All services, written reports and other data are to be completed and delivered to DALLAS and DENTON by the stated date unless an extension of time, based upon good re€sons presented by INVESTIGATOR, is approved by the Director. 11. Section 6 is hereby amended to read as follows: In consideration of the professional services to be performed by the INVESTIGATOR under the terms of this Contract, DALLAS and DENTON shall pay INVESTIGATOR a fee not to exceed $94,S33, unless later amended by mutual agreement in writing, approved by the Dallas and Denton City Councils. This fee is to be paid to INVESTIGATOR based upon monthly invoices to DALLAS and DENTON showing actual services rendered, consistent with the budget described in Exhibit B. Payments to INVESTIGATOR shall be in the amount shown by the billings and other documentation submitted and are subject to the Director's approval. All services shall be performed to the satisfaction of the Direc- tor and DALLAS and DENTON shall not be liable for any payment under this Contract for services which are unsatisfactory and which have not been approved by the Director. The final pay- ment due hereunder will not be paid until all reports, data and other documents required under this Contract have been Y' Y received and approved by the Director. The costs incurred under this Contract will be shared by DALLAS and DENTON, with Dallas paying 70 of the total fees invoiced (not to exceed $690954 , and DENTON paying 261 of the total fees invoiced (not to exceed $24,579). DALLAS, as administrator of this Contract, shall make payments under this Contract directly to INVESTIGATOR, and DENTON shall reimburse DALLAS monthly for DENTON'S proportionate share of those payments. III. The number of monitoring stations are to be reduced to eight (8) stations with a sampling frequency of one sample per station per month. All other terms, conditions and provisions of the contract between the parties dated September 3, 1985 remain in full force and effect. EXECUTED this the day of , 1986 by DALLAS, signing by and througTi its City anager, duly authorized to execute same by Resolution No. , adopted by the City Council on , an by NTON, signing by and through its City Managei duly authorized to execute same by ordinance No. adopted by the City Council on , an y INVESTIGATOR, NORTH TEXAS STATE UNIVERSITY, through is duly authorized officials. APPROVED AS TO FORM: CITY OF DALLAS ANALESLIE MUNCY, CITY ATTORNEY CITY MANAGER BY: BY: ASSISTANT CITY BEY ASS 1STAN'FT-RUM- APPROVED AS TO FORM: CITY OF DENTON DEBRA ADAMI DRAYOVITCH CITY MANAGER CITY ATTORNEY BY: S 016,1 , BY: INVESTIGATOR: NORTH TEXAS STATE UNIVERSITY BY: ROBERT B. TOULOUSE, PROVOST PAGE 2 ATTACHMENT I "PROPOSED BUDGET" BUDGET February 1, 1987 to January 31, 1989 City of Dallas NT3U City of Denton Match Salaries and Wages Ken Dickson, 101 for 24 months ¢ 9,317 Graduate Research Assistants David Pillard, 7 mos. 9 $750/mo. 5,250 (Feb. 1987 - August, 1987) Masters Candidate, 17 mos. $ $700/mo. 111900 (Sept. 1987 - January, 1989) Total Salaries dnd Wages $26,467 Fringe Benefits 221 of Salaries (9,317) 2,050 14.51 of Wages (170150) 2,487 Insurance, 2.4 man months E $95/mo. 228 • r r r r r r Total Fringe Benefits $ 4,765 Materials and Supplies Materials and supplies for chemical analysis 10000 Presentation/Publication s 11500 r r r r r r Total Materials 6 Supplies $ 2,500 Travel 2400 miles ! .23/mile 552 rrrrrr TOTAL DIRECT COSTS $34,284 Indirect Costs Overhead 0 lot TDC 3,428 NTSU approved rate of 521 of Salaries and Wages, less 101 TDC paid by agency 10,335 -r----- ---r-rr TOTAL PROJECT COST $37,712 $14,335 • Denton Share (26x) $ 9,806 Dallas Share (742) #27,906 I 8 5 2 6 THE STATE or TEXAS MONITOR AND RESEARCH CONTRACT ~ ) r COUNTY OF DALLAS 0ll THIS CONTRACT is made and entered into by and between the CITY OF DALLAS, a municipal corporation, of Dallbs County, Texas, (hereinafter called "DALLAS"), the CITY OF DENrON, a municipal corporation of Denton County, Texas (hereinafter called "DENTON") and NORTH TEXAS STATE UNIVERSITYr a non-profit State institution of higher education, having its principal place of business at the Administration Building, North Texas State University, Denton, Texas, 76203, (hereinafter called "INVESTIGATOR"). 11 PURPOSE It is to the mutual benefit of the DALLAS, DENTON and the INVESTIGATOR to enter into a cooperative program of Limnological Studies on Lake Ray Roberts .for the purposes of pursuing monitoring, research and training related to water quality. This contract is formulated to state the terms and conditions under which the INVESTIGATOR shall, through its institute of Applied Science and Aquatic Sciences Program in the Department of Biological Sciences, conduct research and monitoring to assist the DALLAS and DENTON in implementing the aforesaid Cooperative Program of Limnological Studies on Lake Ray Roberts. 1 8526 2. ADMINISTRATION DALLAS, acting through its Director of Water utilities, (hereinafter referred to as "Director"), shall be responsible for administering and enforcing the terms of this agreement on behalf of DALLAS and DENTON, DENTON shall be consulted beforehand as to any question involving interpretation of the terms of the agreement. DENTON'S consent, where required under the terms of this Contract, shall not be unreasonably with held. 3. DESCRIPTION OF SERVICES • INVESTIGATOR'S services shall be rendered for the purpose of conducting water quality monitoring and research at Lake Ray Roberts in the following areasr as Development of baseline water quality data in the streams feeding Lake Ray Roberts. b. Development of a nutrient budget for the reservoir, quantifying sources and sinks of phospnorus and nitrogen, of Development of a relationship between land uses in the watershed and nutrient loadings to the reservoir. d. Development of a eutrophication model for Lake Ray Roberts predicting trophic status through time. A detailed description of the services to be rendered by the INVESTIGATOR is contained in Exhibit At and Exhibit 8 is the 2 8526 proposed budget for the services. INVESTIGATOR shall perform all services as set forth in Exhibit Al provided, however, that where the terms of Exhibit A conflict with the terms of this Contract, the terms of this Contract shall be final and binding. INVESTIGATOR shall make written progress reports on the activities conducted under this Contract every three months, and shall submit a final report at the concl,:sion of this Contract. INVESTIGATOR shall deliver all data, reports and documents which result from its services to the Director in such form as is satisfactory to the Director. A copy of all such documents shall also be forwarded to DENTON, 4. PERFORMANCE OF SERVICES INVESTIGATOR and its employees or associates shall perform all the services un(sr this Contract. The principal employees/associates under this Contract ares Kenneth L. Dickson David A. Pillard INVESTIGATOR represents that all employees or associates who perform services under this Contract shall be fully qualified and competent to perform the services described in Station 2. INVESTIGATOR agrees 3 8526( that it will use its best efforts to perform services under this Contract in a professional manner. 5. TERM Work under this Contract shall commence on or about August 1, 1985 and continue for eighteen (18) months. All work shall be completed oy January 310 1987. All services, written reports and other data are to be completed and delivered to DALLAS and DENTON by the stated date unless an extension of time, based upon good reasons presented by INVESTIGATOR, is approved by the Director. 6. PAYMENTS in consideration of the professional services to be performed by the INVESTIGATOR under the terms of this Contract, DALLAS and DENTON shall pay INVESTIGATOR a fee not to. exceed $560821, unless later amended by mutual agreement in writing, approved by the Dallas and Denton City Councils. Tnis fee is to be paid to INVESTGATOR based upon monthly invoices to DALLAS and DENTON showing actual services rendered, consistent with the budget described in Exhibit 8. Payments to INVESTIGATOR shall be in the amount shown by the billings and other documentation submitted and are subject to the Director's approval. All services shall be performed to the satisfaction of the Director and DALLAS and DENTON shall not be liable for any payment under this Contract for services which are unsatisfactory and which have not been approved by the Director. The final payment 8526, due hereunder will not be paid until all reports, data and other documents required undev this Contract have b,,an received and approved by the Director. The costs incurred under' tnis Contract will be shared by DALLAS and DENTON, with DALLAS paying 70 of the total fees invoiced (not to exceed $42,048), and DENTON paying 26% of the total fees invoiced (not to exceed $14,773). DALLAS, as administrator of this Contract, shall make payments under this Contract directly to INVESTIGATOR, and DENTON shall reimburse DALLAS monthly for DENTON'S proportionate share of those payments. 7. CHANGES IN SERVICES DALLAS through its Director, with consent of DENTON, may request from time to time changes in the scope or torus of the activities, investigations and studies conducted or to be oonducted by INVESTIGATOR pursuant to this Contract. Any such change which varies significantly from the scope of services set out in Section 2 and would entail a significant increase in cost or expense to INVESTIGATOR shall be mutually agreed upon vy :WESTIGATOR and the Director. Changes in the scope, which in the opinion of INVESTIGATOR and the Director would require additional funding by DALLAS and DENTON, must first be authorized in advance oy resolution of the Dallas and Denton City Councils. 8. CONFIDENTIAL WORK No reports, information, project evaluation, project designs, 5 fir:. r.. y a a. rt: r.'~ ~rfi:•'f^C-:S~r`s-+y-'„'•... y 8526 data or any other documentation developed by, given to, prepared by or assembled by INVESTIGATOR under this contract that contains confidential information belonging to the DALLAS or DENTON shall be disclosed or made available to any individual or organisation by INVESTIGATOR without the express prior written approval of the Director. 9. OWNERSHIP OF DOCUMENTS Upon acceptance or approval by DALLAS and DENTON, all reports, data and other documents given to, prepared or assembled under this contract by INVESTIGATOR, and any other related documents or items shall become the sole property of DALLAS and DENTON and shall be delivered to DALLAS and DENTON* Tnis section shall not be construed, however, to prohibit INVESTIGATOR from using the information for the purpose of composing and publishing the doctoral dissertation of David A. Pillard, provided that the information is not used for any commercial purpose. INVESTIGATOR may also make copies of any and all documents for its files. 10o CONSULTANT'S LIABILITY Approval of DALLAS and DENTON shall not constitute or be deemed a release of the responsibility and liability of INVESTIGATOR, its employees and associates, for the accuracy and competency of their . studies, designs, reports, information' and other documents, or services, nor shall approval be deemed to be the assumption of such 6 ,7.. Y 8526 responsibility by DALLAS or DENTON For any defects omission, error or omission in the documents prepared be INVESTIGATOR, its employees or associates. 11. INDEMNITY To the extent allowed by the law of the State of Texas, INVESTIGATOR shall defend, indemnify, and hold DALLAS and DENTON whole and harmless against any and all claims for damages, costs, and expenses to persons or property that may arise out of, or be occasioned by or from any negligent act, error or omission of INVESTIGATOR or any agent, servant, or employee of INVESTIG&TOP in the execution or performance of this Contract. 12. RIGHT OF REVIEW DALLAS and DENTON may review any and all of the services performed by INVESTIGATOR under this contract. 13. CONFLICT OF INTEREST OF CITY EMPLOYEES The following section of the Charter of the city of Dallas shall be one the ±:onditions of, and a part of, the consideration of this contract, to-wit: "CHAPTER XXII. SEC. II. FINANCIAL INTEREST OF EMPLOYEE OR OFFICER PROHIBITED No officer or employee shall have any financial interest, direct or indirect, in any contract with the CITY or be financially interested, directly or indirectly, in I I I • 1 8526 the sale to the CITY of any land, materials!, supplies or services, except on behalf of the CITY as an officer or employee. Any violation of this section shall constitute malfeasance in office, and any officer or employee guilty thereof shall thereby forfeit hs office, and any officer or employee guilty thereof shall thereby forfeit his office, or position with the CITY. Any violation of this section, with knowledge, express or implied, of the person or corporation contracting with the CITY shall render the contract involved voidable by the City Manager or the City Council. • The alleged violations of this section shall be matters to be determined either by the Trial Board in the case of employees who have the right to appeal to the Trial Board, and by the City Council in the case of other employees." 14. NONDISCRIMINATION As a condition of this Contract, INVESTIGATOR covenants that INVESTIGATOR will take all necessary actions to insure that, in connection with any work under this Contract, INVESTIGATOR, his associates and subcontractors, will not discriminate in the treatment or employement of any individual or groups of individuals on the grounds of race, color, religion, national origin, age, sex, or physical handicap unrelated to job performance, either directly, . indirectly or through contractual or other arrangements. In this regard, INVESTIGATOR shall keep, retain and safeguard all records B I 852 s+ relating to this Contract or work performance hereunder for a minimum period of three (3) years from final Contract completion, with full access allowed to authorized reprementatives of DALLAS and DENTON, upon request, for purposes of evaluating compliance with this and other provisions of the Contract. 15. CONTRACT PERSONAL This Contract provides for personal acid professional servicer,, and the INVESTIGATOR shall not assign this Contract, in whole or in part, without the prior written consent of DALLAS and DENTON, 16. TERMINATION DALLAS, after consultation with DENTON, or INVESTIGATOR may terminate this Contract upon thirty (30) days written notice to other party with the understanding that all services being performed under this Contract at sole cost to either shall cease upon the date specified in such notice. INVESTIGATOR shall invoice DALLAS and DENTON for all services completed and shall be compensated in accordance with the terms of this Contract for all services performed by INVESTIGATOR prior to the date specified in such notice. 17. NOTICES All notices, communications, and reports required or permitted . under this Contract shall be personally 'delivered or mailed to the respective parties by depositing same in the united States mail, 9 8526( postage prepaid, at the address shown below, unless and until either party is otherwise notified in writing by the other party, at the following addresses. Mailed notices shall be deemed communicated as of five days after mailing. If intended for DALLAS, to: Fred Stone Manager, Research i Development 1020 Sargent Road Dallas, TX 74216 If intended for DENTON, to: City Manager City of Denton Municipal Building Denton, Texas 76201 if intended for INVESTIGATOR, to: Dro xenneth L. Dickson i Director, inatitue of Applied Sciences Nortn Texas State Univer&ity NT Box 13078 Denton, Texas 76203 18. INDEPENDENT CONTRACTOR In performing services under this Contract, INVESTIGATOR is performing services of the type performed prior to this Contract, and DALLAS, DENTON and INVESTIGATOR by the execution of this Contract do not change the independent status of INVESTIGATOR. No term or provision of this Contract or act of INVESTIGATOR in the performance of this Contract shall be construed as making INVESTIGATOR the agent, servant, or employee of the DALLAS or DENTON., 19. VENUE The , obligations of the patties to this Contract are performable 10 8526 in Dallas County, Texas, and if legal action is necessary to enforce same, exclusive venue shall lie in Dallas County, Texas. 20. APPLICABLE LAWS This Contract is made subject to the provisions of the Charter and ordinances of DALLAS, as amended, and all applicable State and federal laws. 21, GOVERNING LAW This Contract shall be governed by and construed in accordance with the laws and court decisions of the State of Texas. 22. LEGAL CONSTRUCTION In case any one or more of the provisions contained in this Contract shall for any reason, be held to be invalid, illegal, or unenforceable in any respect:, such invalidity, illegality, or unenforceability shall not affect any other provision thereof and this Contract shall be considered as if such invalid, illegal, or unenforceable provision had never been contained in this Contract, 23. COUNTERPARTS This Contract may be executed in any number of counterparts, each of which shall be (seemed an original and constitute one and the . same instrument. 11 1 8526, 24. CAPTIONS The captions to the various clauses of this Contract are for informational purposes only and shall not alter the substance of the terms and conditions of this Contract. 25. SUCCESSORS AND ASSIGNS This Contract shall be binding upon and inur* to the benefit of the parties hereto and their respective heirs, executors, administrators, successors and, except as otherwise provided in this Contract, their assigns. • 26. ENTIRE AGREEMENT , This Contract embodies the complete agreement of the parties hereto, superseding all oro.4l or written previous and contemporary agreements between -the parties and relating to matters in this Contract, and except as otherwise provided herein cannot be modified without written agreement of the parties to be attached to and made a part of this Contract. EXECUTED this day of , 198. by DALLAS, signing by and through its City Manager, duly autorized to execute same by Resolution No. adopted by the City Council on , and by DENTON, signing by and through its, city . Manager duly authorized to execute same by Ordinance 12 8526( 17 No. , and by INVESTIGATOR, NORTH TEXAS STATE UNIVERSITY, through its duly authorised officials. APPROVED AS TO FORMt CITY OF DALLAS Analeslie Munoy, City Attorney CHARLES S. ANDERSON City Manager BY BY Assistant, City At orney Ass s an My Manager Submitted to City Atto CITY OF DENTON ZTW INVESTIGATORt NORTH TEXAS STATE UNIVERSITY By H,~~ -u City Manager ameoar. , ~ou~T u e ` Title_ Provost APPROVED AS TO FORM( By City Attdrnoy 9639D 13 85`6 EXHIBIT A I 1 852 6 A Proposal for Pre-Impoundment Estimations of Nutrient Loading to Ray Roberts Lake and Prediction of Post-Inundation Trophic Status by . Kenneth L. Dickson David A. Piliard Institute of Applied Sciences and Department of Biological Sciences North Texas State University PLO. Box 13078 Denton, Texas 76203 Mayo 1983 1 85260 r . r r Pre-Impoundment Estimations of Nutrient Loading to Ray Roberts Lake and Prediction of Post-Inundation Trophic Status INTRODUCTION The water supplies of the United States are under increasing pressure. An agricultural, municipal, and industrial requirements grow, water sources are being seriously depleted. This is especially true in and regions. Even in mesic areas, however, decreasing supplies, associated with possible groundwater contamination are forcing development of new sources, To compensate for this reduced supply and to meet rapidly growing demands, surface water is often utilized as both a municipal and industrial source. In areas which lack naturally occurring lacustrine systems, the construction of artificial reservoirs on existing rivers is common, The purpose of the reservoirs is primarily four-fold (NCTCOC, 1981): 1) Supplying water for municipal and industrial use 2) Contact recreation 3) Noncontact recreation 4) Propagation of fish and wildlife Reservoirs, therefore, are nod only designed to be a primary water supply, but also act to generally increase the aesthetics and suitability of an area for wildlife. 1 85`6( The importance of surface water to North Central Texas cannot be overemphasised. Texas' population has increased dramatically, with•a 1539 growth between the years of 1900 and 1950. A population of over 6, 066, 000 is projected for the year 2000 in the Dallas/Fort Worth Standard Metropolitan statistical ,Area (NCTCOG, 1901). Based on socioeconomic conditions, therefore, it would be beneficial to have an intimate understanding of reservoir dynamics, both biological and chemical. Such knowledge would facilitate present and future management of available resources, which would, in turn, enhance water tuality and usability. rn i addition, such understanding is desireable under section 314-A of the Federal Water Pollution Control Act of 1972 (Public Law 92-500), which require& states to classify water bodies according to the degree of eutrophication (Lee et al 1979). Although considerable research has been directed towards analyzing the effects of potentially harmful xenobiotic substances entering aquatic systems, water quality problems related to excessive nutrient loading are also of concern. While eutrophication is a natural process, it is not necessarily a desireable one, particularly in terms of municipal water use, Anthrogenic hypereutrophication often accelerates and aggravates the problem, Often the most noticeable eutrophication-related problems are those related to algal blooms, particularly those associated with 2 85,00' cyanophytcs and actinomycetese Cyanophytes produce certain metabolic chemicals (J.6.$ gsosmin and methylisaborneal) which can directly affeet~water quality by causing undesireable tastes and odors, Although various theories have been proposed to explain blue-green blooms, more recent studies have indicated that blooms may form as a result of low N:P ratios (Schindler, 1977; Smith 1983) and low carbon dioxide concentrations (related to pH) (King, 1970; Shapiro, 1973; Paerl and Ustach, 1982), which are associated with excessive nutrient loading and stratification. Taste and odor problems are often especially serious in Texas reservoirs (DWU and UTD, 1977). Both biological • and physical methods have been employed, with varying*degrees of 4 success, to eliminate taste and odor problems (Silvey and Biefderman, 1969; Symons ,et al., 1970;. Lorenzen and Mitchell, 1975). Recent investigations have discovered that eutrophication may stimulate formation of trihalomethaness (e.g., chloroform) (Jones ane Lee, 1982; Lee and Jones, 1983). Various methods have been developed for measuring the trophic status of a waterbody. Techniques have included fish yield (Hanson and Leggett, 1982) and aquatic macrophytes (Canfield et al., 1983). However, the best estimator of trophic status has been found to be chlorophyll s (Jones and Lee, 1982), Nevertheless, it is necessary to relate any trophic indicator to nutrient loading, Carlson's widely used trophic state index used various equations to interrelate chlorophyll ! to phosphorus , i 3 ~ ter.: •e . YP• ^~s.... ..i l'-'! r _ _ 8526( r r concentration a well as secehi depth (earlson, 1977). 'Both phosphorus and nitrogen play critical roles algal growth and, sub~tsquently, rutrophication. Phosphorus has generally been round to he the most important nutrient in terms of trophic status, since it is usually limiting. In rexas reservoirs ,nitrogen becomes limiting, for the most part, only in cases of extreme phosphorus loading, particularly as a result of domestic sewage (DWV and VTD, 1977). Nutrient sources can be divided into 2 large categories: 1) Point sources and 2) Nonpoint sources. The most signifi=ant point source for most lakes ce-mes W'rom wastewater treatment i effluents (Rant and Lee, 1983). Nonpoint sources can be separated into the following compartments (vttormark, 1974): 1) Groundwater 2) Surface water Streamflow b) Overland Flow 3) Precipitation 4) Dry Fallout 5) Miscellaneous A) Waterfowl h) N-Fixation Nonpoint sources generally contribute only a small proportion ® of the nutrients available for use by phytoplankton, although they may contribute a larger amount of the total nutrients, In 4 r 8525f Lake Ray Hubbard, for example, it was Found that 63.6% of the total phosphorus and 411 of the total nitrogen was contributed by nonpoint sources (DWU and UTD, 1977), However, point sources were responsible for as much as 754 of the dissolved inorganic phosphorus. Atmospheric fallout may contribute notable amounts of nutrients, primarily nitrogen. During the Lake Ray Hubbard study data indicated atmospheric (both dry and rainf inputs accounted for only 0.71 of the total phosphorus but 18.01 of the total nitrogen (DWU and UTD, 1977), other studies have presented similar results (Uttormark, 1974), although Murphy and Doskey (1973) and Delumyea and Patel (1977) suggest precipitation contributed significant amounts to the phosphorus budget of Lake Michigan and Lake Huron, respectively. However, the degree of contribution varies considerably with the system and its geographic location (Uttormark, 1974). Release of nutrients from sediments may also influence the total phosphorus budgets of lakes. Bannerman at al. (1975) indicated sediments contributed about 101 of the total phosphorus load in Lake Ontario. Other researchers report even higher phosphorus inputs by internal loading Zrom sediments (Cooke at al., 1977= Gunnison at al;,, 1964). In smaller lakes, however, external sources may reduce the importance of sediment contributions. Anaerobic hypolimnetic conditions may tend to increase phosphorus release from sediments (Bannarman et al., S 852608, 1975; Nurnberg, 1984). rt is transport (rather than just release) of phosphorus into the photic zone by diffusion and turbulent mixing that will influence alga, productivity. Leaching from soils and substrata may also be important in contributing nitrogen (Austin and Lee, 1973; 8resonik, 1973). However, the release of nutrients, particularly phosphorus, may be balanced by nutrient sorption to the sediments and thus loss from the water column (Sonsogni at al, 1976; Lee at al., 1978). Nutrient inputs from waterfowl or nitrogen-fixation probably play a very minor role in most lentic systems. The importance of these factors may increase, however, in smaller lakes and ponds. Land utilization will often affect nonpoint nutrient runoff, , Past and Lee (1978) in e,,.Xminations of several lakes worldwide found that phosphorus runoff from urban areas was much higher than from Rural/Agricultural or Forest areas, Brezonik (1973) integrated information from several sources and found similar results. While phosphorus was higher from urban regions, inorganic nitrogen, however, in runoff increased with agricultural use, particularly as a result of the application of f fertilisers (8resonik, 1973; Uttormark at al., 1974; Omernik, 1978; Past and Lee, 1978). The use of mathematical models has become very important in assessing water quality and thus in managing a system. Several models exi,,t >tilizing various parameters and having a wide range . of complexity, Generally, however, models may be livided into 2 6 85260 'f ri types mast et al,, 2983). Dynamie models are, essentially, a series of interrelated differential equations which describe the biological, chemical and physical reactions and interactions governing aquatic plant growth (usually phytoplanktan). These models encompass many driving forces including not only nutrient loadings but light and temperature as well. Dynamic models usually require extensive data collection and are adjusted to specific waterbodies, statistical (empirical) models are statistical regressions which quantify cause/effect relationships. In these models an effect (usually algal chlorophyll a) is plotted against a cause (e.g., phosphorus loading) and a line of best fit is drawn through the various points, These models require less data collection and are usually widely applicable. Vollenweider (1968, 2969, 1975) settled on total phosphorus he the best predictor of resulting planktonic algal concentrations. Original models uormalized phosphorus by mean depth. Later models, however, took into account the importance ' of hydraulic residence time, Vollenweider (1976) developed the following statistical correlation for phosphorus normalisation: (L(P)/(z/tw))/(l + mow) where; L(P) a areal annual P loading z mean depth , tw hydraulic residence time 7 b ~8526( Hydraulic residence time, while appropriate for conservative elements, may hot necessarily be Applicable when dealing with nonconservative elements such as phosphorus (Sonsogni st al, 1976). For these elements it is necessary to take into account losses in the lake or reservoir through mechanisms other than the main outlet, specifically, losses to the sediments, i Therefore, the basic equation: V(dc/dt) • Qci- QC where: V 0 volume of waterbody Q ■ volumetric flow rate . ci a constant influx concentration e • concentration in lake must be modified to include internal losses: V(de/cat) ■ Qci - Qc - kcV where: k ■ internal rate loss constant Relating phosphorus concentration to mean depth and phosphorus residence time would then allow for a better prediction of algal chlorophyll a concentration, Nevertheless, hydraulic residence time is still recognised as being critical in impoundments. Dillon (1975) recognised the importance of flushing time, especially to impoundments in series. An impoundment that has been 'constructed upstream from, but in close proximity of, another impoundment may notably affect 6 8526( STUDY AREA Ray Roberts Lake Ray Roberts Lake is presently under construction by the U.S. Army Corps of Engineers. It is located in the northeast corner of Denton Countyt when completed it will extend into Cooke and or!,yscn counties as well, The Ray Roberts Dam is earthen and located just below the confluence of the Elm Fork of the Trinity River and Isle duBois Creek, approximately 48.3 ka (30 miles) above Lewisville Lake dam at Elm Fork river kilometer 44. Estimated dimensions and capacities of the reservoir are given in Table .1. When completed the reservoir (Fig, 1) will cover an estimated 11,877,99 hectares (29,350 acres) at the conservation pool and 14,933.43 hectares (36,900 acres) at the flood control pool, In addition to the typical reservoir uses already mentioned, Ray Roberts Lake will supply hydroelectric power to the city of Denton. Wator will be supplied to Dallas and Denton in a 3:1 ratio, respectively, Present Area The two main tributaries of Ray Roberts Lake will be the Elm Fork of the Trinity River arrd Isle duHois Creek (Fig, 2). The reservoir will cover the Trinity River and Isle duBois channels for approximately 26 river kilometers. Several other minor 10 8526C tributaries, many of which are seasonally ephemeral, will also ba 'inundated by the reservoir. The 2 primary, tributaries represent different soil types and characteristics. To the west of the Trinity, clayey and loamy prairie soils (Grand Prairie) predominate while sandy soils of the savannahs (Eastern Cross Timbers) are chV,racteristic of the isle duSais basin (Fitzpatrick st al., 1972). The Ray Roberts drainage basin is, at the present time, primarily agricultural. The approximate land use proportions are (T.D.W.R., 1983): Dry Cropland: 75% Rangeland: 201 Foremtland; 3% Urban Buildup: 2% several sources place treated water into the 2 main streams as well as some smaller tributaries (Fig. 3; Table 2). Municipalities place the majority of water into the systems. During low summer flows the majority of water in the Trinity can be derived from discharged water, primarily from the city of oainsvills. The Elm Fork of the Trinity is water quality limited and is ranked 29 by the Texas Department of Wator Resources, indicating reasonably high priority for water quality controls (T.O.W.R., 1983). 11 85280 . OBJECTIVES Stream Sampling To,quantify the nutrients which will regularly be entering Ray Roberts Lake, tributaries will be sampled. In addition to the 2 main streams, the Elm Fork of the Trinity and isle dusois Creek, samples will also be collected from Spring Creek and Huck Creek. Nonpoint Nutrient Sampling The quantification of nonpoint nutrient sources may be an important factor in establishing a nutrient budget and eutrophication model for- the lake, Nonpoint inputs may be determined by obtaining water samples during and after rainfall events. Samples will be taken either manually or with an automatic sampler from several tributaries. Atmospheric input (both dry fallout and precipitation) of nutrients may be important and will be accounted for. The hypotheses (null) related to the above objectives are: 1) There is no difference between measured stream (point) nutrient inputs (phosphorus ana nitrogen) and nonpoint inputs. 2) There is no difference between nutrient inputs of the major tributaries (Elm Fork of the Trinity and isle duSois Creek) . to Ray Roberts Lake, 12 n 85260 Sediment/Water Nutrient Exchange Release of nutrients from the sediments may contribute significantly to the phosphorus and nitrogen budgets of reservoirs. This is especially important in recently inundated areas. Soil samples from the Ray Roberts basin, representing the 3 major soil associations, will be studied in reaction chambers (microcosm experiment). Net change in nitrogen and phosphorus will be monitored over an extended period of time. Both aerobic and anaerobic systems will be studied. The hypotheses (null) are: 1) There is no difference in nutrient release or uptake between e soils tested in the microcosm study. 2) There is no difference in nutrient release or uptake between the oxic and anoxic experimental chambers. Land Vse/Nonpoint Nutrient Relationships Several studies indicate land use is related to the degree and type of nonpoint inputs. As forests and grasslands are roplaced by agricultural and urban areas, runoff increases, carrying both phosphorus and nitrogen. The land Lse categories of the.Lake watershed will be determined. These will be related to nonpoint nutrients sampled during high water and runoff events. The hypothesis (null) is: e 1) There is no difference between various land use categories 13 i a 8526( 1 (e.q.. forest, cropland, urban) in terms of nonpoint phosphorus and nitrogen collected during runoff events. MATERIALS and METHODS Point Nutrients Samples will be collected at 2-reek intervals, for approximate'" year, at sites on Isle dusois Creek, the Trinity River, and Spring Creek. Sampling will be concentrated above what will be the main body of the reservoir, i.e., above the present location of FM 455 (Fig. 4), Triplicate samples will be taken in acid-rinsed polyethylene . bottles. In the field, dissolved oxygen, temperature, conductivity, and pH will be taken using calibrated meters. Samples will be iced and returned to the'laboratory. Alkalinity, hardness, turbidity, •olids (TDS and TS5), chloride, sulf_&;.e, ammonia, nitrate, Kjeldahl nitrogen, total phosphate, and orthophosphate will be determined. Techniques are given in Table 3. Nonpoint Nutrients At least one flow-proportional sampler (Isco) will be used to collect water samples for analysis during high-water events, This sampler will be located on the Elm Fork (above FM 455). Other grays samples will be collected during high-water events at various points on the hydrograph. Samples will be .ollected from 14 w • 8526! the main tributaries as well as the aMaller ones mentioned previously, Water samples, including those from the automatic sampler, will be; iced and removed to the laboratory for analysis of the parameters already mentioned. Precipitation will be sampled with rain gauges equipped with nylon nets to prevents this capture of insects (Dillon and Rigler, 1970,. These samples will be analyzed for ammonia, nitrate, Kjeldahl nitrogen, total phosphate and orthophosphate. Sediment/Water Nutrient Exchange Four representative sites will be selected within the bounds of Ray Roberts Lake. The sites will include one in the Prairie soda 'along the Elm Fork.(Norangee-Wilson-Crockett associat ion), one in the Savannah soils along Isle duBois (Callisburg-Gasil-Aubroy association), and one in the bottomlands near one of the main tributaries. These 3 sites will be located in the upper part of the reservoir in wooded areas. A fourth site will be chosen in bottotttland soil in what will be the vain body of the reservoir. Soil samples will be collected from the upper 30 mm of topsoil and transported back to the lab in acid-rinsed plastic buckets. On-site water samples will be collected near the soil-sampling area. Soil and water will b mixed it gallon jars and allowed to settle. The microcosms will be allowed to run for 30 days. Approximately every S days water will be analyzed for . is 8526, total phosphorus, orthophosphorns, ananonia, nitrate and Kjeldahl nitrogen. For anaerobic systems the water will be purged of oxygen by bubbl~nq with nitrogen prior to addition to soil (Craft, 1983a; 1983b; Gunnison At al.,. 1980; 1980. Land Use/Nonpoint Nutrient Relationships lxtensive maps and photographs of the Ray Roberts watershed are available, These include both contour maps and aerial photographs. black and white as we11 as infra-red pictures are available. Using the contour maps, the watersheds for each tributary will be determined. Land use will be categorized into forest land, cropland, grasslanl, and urban areas, Field cbservations will note any substantial changes in land use for a given area. Total area for a particular category will be determined from the maps using a• polar planimeter. Nutrient values obtained during highwater events can then be normalized to area within the watershed, DATA MANAGEMENT Data will be analyzed utilizing the Statistical Analysis System (SAS) available at North Texas State University, Testable hypotheses will be accepted or rejected at the 953 confidence level. Differences between field sites and microcosm tests will be analyzed using analysis of variance and multiple range tests, 16 8526 Table 1. Dimensions and capacities of Ray Roberts Lake$ Lake Flood Control Pool Elevation 195.2 m (640.5 ft) Surface Area 14933,4 hoc (36900 acres) Conservation pool Elevation 192.8 m (632.5 ft) Surface Area 11077,9 hec (29350 acres) Total Controlled Storage 9.87 x 108 m3 (799600 Acre-Ft) Drainage Area 1787,1 km2 (690 mi2) Mean Depth 8.2 m (27 ft) Will Cover Elm Fork of the Trinity from River Kilometer 44 to Kilometer 70, Dam Type Compacted Earth Dam Length 4648.2 m (15250 ft) Maximum Height 42.4 m (139 ft) 17 85260 Figure 1. Ray Roberts Lake. 18 N ' 0 120000 ft. (357.5 ~n) ® Proposed Park Areas Qp Earthen Dam ~ { Outlet Works Pi l lway rJ 8526 Elm Fork of fmber the Trinity R. Creek i ' 7 Spring Creek I i Clear Creek s e du9ois Creek Cooke Co. Denton Co ra son Co. j L-- _ Pilot Point • IoSanger Ray Roberts Lake + Site 'N P Aubrey Denton 0 8 miles 0 _1,2 km Lewisville Lake • Figure 2. Ray Roberts Lake site and surrounding area, 20 85260 Figure 3. Location of major dischargers on the Elm Fork of the Trinity River and Isle duBois Creek above the location of the Ray Roberts dam. 2I 85261 11CS I I I sburg I I I Lindsay Q if ❑ IC Gainsvilla I t, s, I I I I • I I Elm Fork of the Collinsville I n Trinity River ( 13,,._! I 7 [Punicipal Dischargers 1 I 64 Q Other Dischargers ! r (See Table 2) I Tio a I Valley View Isle dugois Creek 5 I (Grayson Co. I r Cooke County I Denton County - I Pilot Paint Darn Site 22 8526 Table x, List of dischargers into the Elm Fork of the Trinity River and Isle du8ois Creek (see Figure 3), (Modified from T.D.W,R., 1983.) Discharger Number/Location City of Pilot Point 1 City of Tioga 2 City of Collinsville 3 City of Callisburg 4 Valley View Plant 5 Texas Dept. of Highways (North) 6 Texas Dept. of Highways (South) 7 City of Gainsville • 8 Atchison, Topeka and Santa Fe Railroad 9 Southland Paint Company to City of Lindsay tl 23 8526 Table 3. Parameters and methods of analysis. Parameter Method Dissolved Oxygen Meter Temperature Neter Conductivity Meter PH Meter Alkalinity Titration* Hardness Titration* Turbidity Meter Chloride Meter Ammonia Meter - Nitrate deter Organic Nitrogen KJeldahl* Total Phosphate Persulfate Dfgestion/Ascorbic Acid* Orthophosphate Ascorbic Acid* Solids (TOS and TSS) Filtration/Drying* Sulfate Turbidimetric* *APHA (1980) 24 4TR H 408 i 3TR 3pB Elm Fork of the Trinity River N NI ~ Spring IBC Buck Creek 208 Creek ISC M Isle duBois Creek ITR 1D8 Figure 4. Proposed sampling sites for regular interval sampling. . 00 tilt Dam Site BTR i 85'50 r LITERATURE CITED APHA, 1980. Standard methods for the examination of water and wastewater. 13th edition. American Public Health Association. Washington, D.C. 874 p. Hannermsn, R.T., D.E. Armstrong, R.F. Harris, and G.C. Holden. 1975. Phosphorus uptake and release by lake Ontario sediments, EPA-660/3-75-006. National Snvironm, Res. Center, Corvallis U.S. EPA, 51 p. Eresonik, P, 1973. Nitrogen sources and cycling in natural waters. EPA-660/3-73-002. U.S. EPA, Washington, D.C. 167 pi Canfield, D.E., Jr., K.A. Langeland, M.J. Maceina, 'W-T. Haller, A J.V, Shireman, and J.R. Jones. 1983. Trophic state classification of lakes and aquatic macrophytes. Can. J. Fish, Aquat. Sci, 40:1713-1718. Carlson, R.E. 1977. A trophic state index for lakes, Limnol. Oceanoqr. 22:361-369. Cooke, G.D., M.R. McComas, D.W. Waller, and R.H. Kennedy, 1977, The occurrence of internal phosphorus loading in two small, eutrophic, glacial lakes in North-eastern Ohio. Hydrobiologia 56:129-135. Craft, D. 1983a. Microsystem sediment-water simulation: a practical technique for predicting resevoir water quality. REC-SRC-83-12. U.S. Dept. of the Interior, Bureau. of Reclamation. 7 p, 26 852E Craft,, D. 1983b. A microsystem sediment-water simulation study for the proposed Jordanelle Reservoir, Heber City, Utah. REC-ERC-83-13. U.S. Dept, of the Interior, Bureau of Reclamation. 21 p. Delumysa, R.C. and R.L. Petal. 1977. Atapospheric inputs of phosphorus to Southern Lake Huron, April-October, 19734 EPA-600/3-77-038. Environ. Res. Lab. Duluth. 53 p. Dillon, P. 1975, The phosphorus budget of Cameron Lake, Ontario: the importance of flushing rate to the degree of eutrophy of lakes. Limnol. Oceanogr. 20:28-39. Dillon, P. and F. Rigler. 1974. A test of a simple nutrient budget model predicting the phosphorus concentration in lake water, .Tour. Fish. Res, Bd, Can, 31:1771-1778, D.W.U. and U.T.D. 1977. Lake Ray Hubbard Eutrophication study: An assessment of the impact of point and noni..roint sources on water quality in Lake Ray Hubbard. vol. I. rallas water utilities and the Univ, of Texas at Dallas. jrth Ccntral Texas Council of Governments, xvii + 305 p. Fitzpatrick, L,C., R.L. Abair, L.G. Knox, R.A. Miller, E.D. Odom, W.D. Pearson, A.W. Roach, K.W. Stewart, E.G' Zimmerman, and J.K.G. Silvey. 19720 A systems evaluation of the environmental impact of the Aubrey Reservoir project on the Elm Fork of the Trinity River in North Texas, Report to the U.S. Army Corps of Engineers. Gunnison, D., J,M. Brannon, R.L. Chen, I. Smith and T.C, Sturgis. 27 j i 8526 14841, Richard B. Russell Dam and Resevoir: potential water gvslity effects of initial filling and decomposition of vegetation.. U.S. Army Corps of Engs. 51 P. Gunnison, D.* J.M. Brannon, I- Smith, G,A, Burton, and X.M. Preston. 1980. A reaction chamber for study of interactions between sediments and water under conditions of static and continuous flow. Water Res. 14:1829-1532. Hanson, J.M. and W.C. Leggett. 1982. Empirical prediction of fish biomass and yield. Can J. Fish. Aquat. Sci. 39:257-263. Jones, R,A. and G.F. Lee, 1982, Recent advances in assessing the impact of phosphorus in eutrophication -related water quality. J. Wat. Res. 16:503-315. King, D.L. 1970. The role of carbon in eutrophication. Jour. Wat, Pollut. Control Fed. 4'2:2035-2051, Lee, O.F. and R.A. Jones. 1983. Prediction of water quality in proposed hydropower impoundments. Waterpower 1983 Conference Proceedings, 20 p, Lee, O.F.0 W Rast, and R.A. Jones. 1978. Eutrophication of water bodies: insights for an age-old problem. Environ. Sci. and Tech. 12:900-908. Lorenzen, M.W. and R. Mitchell. 1975. An evaluation of artificial destratification for control of algal bloom. J. Amar. Wat. Works Assoc. 67:373-376. NCTCOG. 1981, Annual water quality management plan for North 28 8526( w Central Texas. North Central Texas Council of Governments, Nurnberg, G.X. 1984, The prediction Of internal phosphorus load in lakes with anoxia hypolimnia, Limnol. Oceanoqr. 29:111-125. Murphy, T.J. annd P-Y. Doskey, 1975, inputs of phosphorus from ,r precipitation to Lake Michigan. Us EPA Report. EPA-600/3-75-005. 24 p. Omernik, J. 1976 The influence of land use on stream nutrient levels. EPA-600/3-76-014, Office Res, and Dev. U.S. Envir•on. Prot, Agency, Washington, D.C. Paerl, H.W. and J-F. Ustach. 1982. Blue-grsenlalgal scums: An M explanation for their occurrence during freshwater blooms. Limnol, Oceanogr. 27:212-217. Rast, W.0 R.A. Jones, and G.F. Lee. 1983, Predictive capability of U.S. OECD phosphorus loading-eutrophication response models. Jour. Water Pollut. Control, Fed. 55:990-1003. Rast, W. and G.F. Lee. 1978. Summary analysis of the North American (US portion) OECD eutrophication project: nutrient loading lake-response relationships and trophic state indices. Corvallis Environ. Res, Lab. U.S. EPA. xxi + 453 Po . Rast, W. and G.F. Lae. 1983. Nutrient loading estimates for lakes. Jour. Environm, Engineer, 109:502-517. Schindler, D.W. 1977. Evolution of phosphorus limitation in lakes. Science. 193:260-267. 29 1 ~5zs Shapiro, J. 1973. Blue-green algae: why they become dominant. Science. 179:382-364. Silvey, J,K.G. and W.J. Blefderman. 1969. Tastes and odors, pp. 74-136 in Manual of water utilities Operations, 17th ed. Texas Water Utilities Assoc, Smith. V.K, 1983. Low nitrogen to phosphorus ratios favor dominance of blue-green algae in lake phytoplankton. Science. 221:669-678, Sonsogni, W,C P.G. Uttormark, and G.F, Lee, 1976. A phosphorus residence time model: theory and application, Water Res. 10:429-435, Symmons, J,J „ J.K. Carswell, and G.G. Roebuck. 1970. mixing for quality control. J. Amer. Wat. Works Assoc. 62:322-337. T.D,W.R, 1983. Waste load evaluation for segment 0824 of the Trinity River Basin (Elm Fork Trinity River). 'texas Dept. Wat. Res. X + 101 p. US Army Corps of Engineers. 1983. Environmental Impact Assessment Greenbelt corridor between Ray Roberts dam and Lewisville Lake, Fort Worth District. 16 V. Uttormark, P,D „ J.D. Chapin, and K.M, Green, 1974. Estimating nutrient loadings of lakes from non-point sources, EPA-660/3-74-020. Prepared for the Off, Res. Monitor, US Environ. Protect. Agency. Washington, D.C. 112 p. Vollenweider, R. 1968; The scientific basis of lake and stream 30 85261 sutrophication, with particular reference to phosphorus and nitrogen as eutrophication factors, Tech. Report. OECD, Paris, DAB/03r/68:27:1. Vollenweider, R.A. 1969. Possibilities and limits of elementary models concerning budgets of substances in lakes, Arch. Hydrobiol. 66:36. Vollenweider, R.A. 1975, input-output models, with special reference to the phosphorus loading concept in limnology. Bchweis. Z. Hydrol. 37:33-84. Vollenweider, R.A. 1976. Advances in defining critical loading levels for phosphorus in lake sutrophication. Hem, rsts ital rdrobio. 33:33-830 31 OF OWWA WW or *'%"a Owl AMS WAM •A"w Pf"ST: Limnological Studies on Lake Ray Roberts CONTRACT: Monitoring and Research Contract OWNER: City of Denton, City of Dallas CONTRACTOR: North Texas State University CHAT MIE OFAM: 01/0rdinance $85-134 OATS: October 22, 1986 CM~YA■ AEg_iYT!! ylAi•K To" IN 1. Extend the current Monitoring and Research Contract tventy four (24) months to January 31, 1989. 2. Reduce the number of monitoring stations from thirteen (13) to eight (8) stations and reduce sampling frequency to one sample per station: per month. 3. Require quarterly progress reports until project termination an January 31, 1989. 4. Require submission of Phase 2 Final Report no later than January 311 1989. PREVIOUS OOPMACT AMOUNT: Total $56,821, Denton share (26x) $140773 Dallas share (742) $42048 NET (INCREASE) (DECREASE) IN CONTRACT AMOUNT: Total $37,712 Denton share (262) $9,806 Dallas share (74X) $27,906 REVISED CONTRACT AMOUNT: Total $94,533 Denton share (26x) $24,579 Dallas share (74x) $69,954 REVISED CONTRACT TIME OR COMPLETION: January 31, 1989 APROVED BY: CITV ENGINEER ASST.,OIA.,Oi UTILITIES DIIL.Of UTILITIES APROVED NY: CON"ACTOII 1 I DATE: CITY COUNCIL REPORT FORMAT Y TO: Mayor and Members of the City Council PROM: Lloyd Harrell, City Manager SUBJECT: Adoption of an ordinance approving a funding agreement betvieen the City of Den',= and Fred Moore Child Care Center. RECOMMENDATION: The Human Resources Camiittee recamxends approval. SUMMAR Y: Fred Moore Child Care Center requested $25,000.00 in funding fran the Human Resources C"am ittee. BACKGROUND: The human Resources Committee rec mTended approval at its meeting of June 31 1986. PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED:, NA FISCAL IMPACT: on September 16, 1986 the City Council approved the 1986-1987 budget which included the $25,000 for Fred Moore Child Care Center. Respectfully submitted; Prepared by: City Manager game Elizabeth vans T i L 1 e Cannuni ty Development Manager Appro d Name Jeff Meyer Title Director of planning & Cam =ity Development 1230L NO. AN ORDINANCE APPROVING A FUNDING AGREEMENT BETWEEN THE CITY OF DENTON AND FRED MOORE CHILD CARE CENTER; AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT; APPROVING THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council has determined that it is in the best interest of the citizens of the City to provide public funds to Fred Moore Child Care Center, in consideration of the valuable public services to be furnished by Fred Moore Child Care Center to the City of Denton in accordance with the "Fund- ing Agreement" attached hereto; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON, TEXAS HEREBY ORDAINS: SECTION 1. That the City Council hereby approves the "Funding Agreement" attached hereto, between the City of Denton and Fred Moore Child Care Center, and authorizes the Mayor to execute said agreement. SECTION II. That the City Council authorizes the expenditure of funds in the manner and amount as specified in the Agreement. SECTION III. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of 1986. RAY STEPHENSt MAYOR CITY OF DENTON, TEXAS ATTEST: CHARLOTTE ALLEN, CITY OF DENTON, TEXAS APPROVED AS TO LEGAL FORM: DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY CITY OF DENTON, TEXAS BY: swim 1230L THE STATE OF TEXAS I FUNDING AGREEMENT BETWEEN THE CITY OF DENTON, TEXAS AND FRED COUNTY OF DENTON MOORE CHILD CARE CENTER S This Agreement is hereby entered into by and between the City of Denton, Texas, a Home Rule Municipal Corporation, (hereinafter referred to as City) and the Fred Moore Child Care Center (herein- after referred to as Agency); WHEREAS, the City's Human Resources Committee (HRC) has reviewed the services of the Agency and has determined that the Agency performs an important human service for the residents of Denton without regard to race, religion, color, age or national origin, and therefore HRC recommends funding the Agency; and WHEREAS, the City has determined that the Agency merits assistance and has provided for Twenty-five Thousand and No/100 Dollars ($250000.00) in its budget; NOW9 THEREFORE, the parties hereto mutually agree as follows: 1. SCOPE OF SERVICES The Agency shall in a satisfactory and proper manner perform the following tasks: A. The Agency's purpose is to provide day care for low income families (which includes free lunches, dental care and yearly medical examinations provided by an area volunteer). B. To provide information and referral services. C. To provide protective day care for abused children. D. To provide family self-support services. 11, OBLIGATIONS OF AGENCY In consideration of the receipt of funds from the City, Agency agrees to the following terms and conditions: A. It will establish a separate bank account for deposit of the Twenty-five Thousand and No/100 ($25,000.00) Dollars paid to the Agency by the City and the only expenditures from this account, until such time as said funds are exhausted, shall be for those expenses listed in the scope of services as provided for herein. Agency shall not commingle funds received from other sources in this account and shall not utilize these funds for any other purpose. FUNDING AGREEMENT-FRED MOORE CHILD CARE CENTER-PAGE I Mai B. It will establish, operate, and maintain an account system for this program that will allow for a tracing of funds and a review of the financial status of the program. C. It will permit authorized officials for the City of Denton to review its books at any time. D. It will reduce to writing all of its rules, regulations, and policies and file a copy with the Director of Finance or his authorized representative along with any amendments, additions, or revisions whenever adopted. E. It will not enter into any contracts that would encumber the City funds for a period that would extend beyond the term of this Apreement. F. At the discretion of the City, the Agency may be required to refund the balance of the special account to the City of Denton at the end of the Agency's fiscal year. G. It will promptly pay all bills when submitted unless there is a discrepancy in a bill; any errors or discrepancies in bills shall be promptly reported ~:o the Director of Finance or his authorized representative for further direction. H. It will appoint a representative who will be available to meet with the Director of Finance and other City officials when requested. I. It will indemnify and hold harmless the City from any and all claims and suits arising out of the activities of the Agency, its employees, and/or contractors. III. TIME OF PERFORMANCE The services funded by the City shall be undertaken by the Agency within the following time frame: October 1, 1986 through September 30, 1987, IV. METHOD OF PAYMENT A. Payment by the City for services provided hereunder will be made as follows: 6,250 on or before January 1, 1987 6,250 on or before April 1, 1987 6,250 on or before June 1, 1987 $6,250 on or before September 1, 1987. FUNDING AGREEMENT-FRED MOORE CHILD CARE CENTER-PAGE 2 B. It is expressly understood and agreed that in no event under the terms of this contract will the total compensation to be paid hereunder exceed the maximum sum of Twenty-five Thousand and No/100 Dollars ($25,000.00) for all of the services rendered. V. EVALUATION The Agency agrees to participate in an implementation and maintenance system whereby the services can be continuously monitored. The Agency agrees to make available its financial records for review by the City at the City's discretion. In addition, the Agency agrees to provide the City the following data and/or reports: A. All external or internal audits. B. All external or internal evaluation reports. C. Quarterly performance reports submitted in January, April, July and September, to include the following criteria: 1. Number of children served each month. 2. Number of information and referral requests handled quarterly. 3. Income level of families participating in program. D. Quarterly financial statements submitted in January, April, July, and September to include expenses and income. VI. SUSPENSION OR TERMINATION The City may suspend or terminate this Agreement and payments to the Agency, in whole or part, for cause. Cause shall include but not be limited to the following: A. Agency's improper, misuse, or inept use of funds. B. Agency's failure to comply with the terms and conditions of this agreement. C. Agency's submission of data and/or reports that are incorrect or incomplete in any material respect, or D. If for any reason the carrying out of this agreement is rendered impossible or infeasible. In case of suspension, the City shall advise the Agency, in writing, as to conditions precedent to the resumption of funding and specify a reasonable data for compliance. i FUNDING AGREEMENT-FRED MOORE CHILD CARE CENTER-PAGE 3 In case of termination, the Agency will remit to the City any unexpended City funds. Acceptance of these funds shall not con. stitute a waiver of any claim the City may otherwise have arising out of this Agreement. IN WITNESS WHEREOF, the parties do hereby affix their signa- tures and enter into this Funding Agreement as of the day of , 1986. CITY OF DENTON, TEXAS FRED MOORE CHILD CARE CENTER MAYOR DIKECTOR ATTEST: ATTEST: CITY SECRETARY SECRETARY APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY BY' ze&a2 ..d~!4. FUNDING AGREEMENT-FRED MOORE CHILD CARE CENTER-PAGE 4 Official Minutes Human Resources Committee June 3, 1986 Presentr Karen Connor, Pulliam Crouch, Trudy Foster, Fannie Belle Qaupp, Linda Brack, Betty Kreps, Donald Pickens, and Irene Price absentr Bob LaPorte, Rudy Rodriquez, Jim Riddlesperger and Ruth Tansey Present from staff: Elizabeth Evens, Community Development Manager, Barbara Rose, Community Development Coordinator and Penny Black, Clerk 1, Chairperson, Fannie Belle Gaupp called the meeting to order at 507 p.m. Ms. Evans briefed the commJ ttee members regarding the City's Executive star[ budget meeting, She said Lloyd Harrall, the City Manager, had requested all City departments and the Human Resources Committee (HRC) to create an 8% budget reduction package based on the 1985 budget. Mr. Crouch opened a discussion about the events surrounding budget preparation for the 1985 fiscal year. Mr. Pickens said the committee had no actual budget to create a reduction package from and the City Council had appointed the HRC to make advisory recomr,;endations to the City Council. Ma. Evans said the City Exeoutive staff was trying to reduce expenditures in all areas if possible. Mr. Crouch said if the City Council had requested the committee to make a reduction recommendation he would consider doing so. The request from the City staff did not lead him to consider a reduction package at this time. 5:11 p.m. Irene Price arrived at this time. Ms. Connor and Mr. Pickens agreed with Mr. Crouch's suggestion that the City council needed to make the request if members are to change their recommendations. Ms. Brock told the committee about her invitation to speak with the new City Manager about the needs of Denton's citizens, She said she stressed to him the fact that presently the agencies were barely funded properly and many of them could not survive with more cuts. Ms. Connor said the federal and state levels are the areas' where budget cuts have occurred and she believed the local level should be able to assist the agencies whenever these cuts occur. She also said that the HRC had already considered the decrease of sales tax revenues when the recommendations were made. Official Minute" of Human Reaouree Committee June 3, 1966 Page 2 Mr. Crouch said if the City staff felt they need to make a funding 1 recommendation different from the HRC's, we should go before the City Council and explain the reasoning behind the HRC choices. Me. Gaupp asked if the HRC was the only advisory committee for the Council that recommended funding. Me. Evans said that she believed that the Public Utility Board also made recommendations. , Me. Kreps said the 1986 recommendations were 101 higher than the 1985 recommendations at present, therefore, $10,445 would be the funding decrease if a reduction package were created. Mr. Pickens said a ;4,000.00 decrease from each agency's request would make an 611 reduction package from the 1985 recommendations, Ms, Brook said the agencies funding requests were already lower than that of others in similar cities. 5:20 p,m, Trudy Poster arrived at this time. Mr. Crouch asked what the amount of the City's budget was, Me, Evans said she was not sure of the amount. Mr. Pickens made a motion for recommending to the City Council that the six agencies requesting funding be funded as following: ~p#M - -lt3s~Q , ,LNti' Ch~J~d .4x11#+1: E Orty,"Y ~ " f! I' Irene Price seconded the motion: all in favor 8, opposed 0. Ms. Evans asked if the committee would like to make additional comments to the City Manager. Ms. Connor requested that Ma. Evans relate to the City Manager everything that occurred during the meeting Ms. Gaupp reiterated that the City Council had asked HRC to make advisory recommendations and Mr, Crouch, in agreement, paid the committee should advise the City Council and not the City staff, He also said, aside from Handi-Hop, the agencies requesting funding are not City agencies, Me. Evans said she would inform the City executive staff that the NRC felt their advisory responsibilities were to the City Council, their recommendations would stand even though the agencies actually needed mote funds than recommended because of State and federal level cuts, official minutes of Human llenouroe Co1R"1ttee June 3, 1486 Page 3 Ms, Poster asked if the city Council requested a reduction package would the committee have the authority to decide the percentage of those reductions for each agency. Mr. Crouch, said yes, this had been agreed to in the past but the committee would like to stand firm on its recommendation, Mr. Pickens asked when the Public Hearings began for the 1985-87 budget? Ms. Evans said she was unsure. , Me, Connor said usually around the end of Auguskt. Me. Gaupp reminded the committee that it was the City staff which rejected their recommendations last year not the City Council. Me. Evans told the committee members that they might want to speak with the City Council members and the City Manager as individuals about the funding for agencies. Ms. Kreps expressed her concerns for the relationship between the committee staff and directives from the City administrative staff. Ms. Gaupp asked if the committee felt they needed to meet with the City Manager. Ms. Connor said no, although if he wanted to attend a meeting he was very welcome to do so. II. The minutes were the only Old Business to discuss and Me. Gaupp requested that the committee discuss and approve them at the next scheduled meeting# everyone agreed. III. New Business, Ms. Gaupp said she had learned of a new program called TURPS, The intention of the program is to assist street people in need of shelter, etc. The grant is offered to each County's judge and if he does not apply for it, any citizen or organization interested can bid on it in a competitive bid, in 1983-84 Jerome Vaeek of Community Service inc., in Corsicana received a grant for Denton County and contracted for $9f90D in service from John Rasberry at the .b.C.C.M, Ms. Gaupp also requested information about similar grants for cities but learned they were not available. Mr, Crouch told the committee about the Denton County Clinic project. The Community Development Service Center at UTA will assist in setting up the clinics and will be seeking funds from foundations, etc. for operating expenses. Ms, Connor said Friends of the Family would benefit from the clinic, Mr. Crouch said the fund raising committee touts the program highly. IV. Meeting adjou-ned at 5:50 p.m. 1851g DATE: CITY COUNCIL ROPORT FORMAT TO: Mayor and Members of the City Council FROM: Lloya Harrell, City Manager SUBJECT: Adoption of an ordinance approving a funding agreement between the City of Menton and Denton City-Canty Day Nursery. RECOMMENDATION: The human Resources Cannittee recommends approval. SU-IMAR Y: Denton City-County Day Nursery requested $12,000.00 in funding from the Hunan Resources Cacmittee. BACKGROUND: The Hannan Resources- Ca raittee reccmTended approval at its meeting of June 3, 1966. PROGRAMS, DUPAR'rNENTS OR GROUPS AFFECTED;. NA FISCAL IMPACT: On September 16, 1986 the City Council approved the 1986-1987 budget which included the $12,000 for the Denton City-County Day Nursery. Respectfully submitted: Prepared by: Lloyd Harrell. City Manager ame rlizabeth -h vans T i t l e Cam wdty Developimt meager , Appr e Name JeffFEW T it l e Director of Planning & Camunity Davelopment NO, AN ORDINANCE APPROVING A FUNDING AGREEMENT BETWEEN THE CITY OF DENTON AND DENTON CITY-COUNTY DAY NURSEkY; AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT; APPROVING THE EXPENDITURE OF FU!1DS THEREFOkE; AND PROVIDING FOR AN EFFECTIVE DATE, WHEREAS, the City Council has determined that it is in the best interest of the citizens of the City to provide public funds to Denton City-County Day Nursery, in consideration of the valuable public services to be furnished by Denton City-County Day Nursery to the City of Denton in accordance with the "Funding Agreement" attached hereto; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That the City Council hereby approves the "Funding Agreement" attached hereto, between the City of Denton and Denton City-County Day Nursery, and authorizes the Mayor to execute said agreement. SECTION II. That the City Council authorizes the expenditure of funds in the manner and amount as specified in the Agre-xent, SECTION III. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the _ day of , 1986. RAY STEPHENSO MAYOR CITY OF DENTON, TEXAS ATTEST: CHARLOTTE AL , CITY RE CITY OF DENTON, TEXAS APPROVED AS TO LEGAL FORM: DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY CITY OF DENTON, TEXAS BY I228L THE STATE OF TEXAS S FUNDING AGREEMENT BETWEEN THE CITY OF DENTON, TEXAS AND DENTON CITY-COUNTY DAY NURSERY COUNTY OF DENTON S This Agreement is hereby entered into by and between the City of Denton, Texas, a Home Rule Municipal Corporation, (hereinafter referred to as City) and the Denton City-County Day Nursery (hereinafter referred to as Agency); WHEREAS, the City's Human Res~urces Committee (HRC) has reviewed the services of the Agency `and has determined that the Agency performs an important human service for the residents of Denton without regard to race, religion, color, age or national origin, and therefore HRC recommends funding the Agency; and WHEREAS, the C.ity has determined that the Agency merits assistance and has provided for Twelve Thousand and No/100 Dollars ($120000.00) in its budget; NOW, THEREFORE, the parties hereto mutually agree as follows: 1. SCOPE OF SERVICES The Agency shall in a satisfactory and proper manner perform the following tasks: A. The Agency's purpose is to provide low cost day care to low income families where both parents work. B. To provide two nutritional meals (breakfast and lunch) for the children. II, OBLIGATIONS OF AGENCY In consideration of the receipt of funds from the City, Agency agrees to the following terms and conditions: A. It will establish a separate bank account for deposit of the Twelve Thousand and No/100 ($12,000.00) Dollars paid to the Agency by the City and the only expenditures from this account, until such time as said funds are exhausted, shall be for those expenses listed in the scope of services as provided for herein. Agency shall not commingle funds received from other sources in this account and shall not utilize these funds for any other purpose. B. It will establish, operate, and maintain an account system for this program that will allow for a tracing of funds and a review of the financial status of the program. FUNDING AGREEMENT-DENTON CITY-COUNTY DAY NURSEF.Y-PAGE 1 ~U~ 771 1. 1 y C. It will permit authorized officials for the City of Denton to review its books at any time. D. Ic will reduce to writing all of its rules, regulations, and policies and file a copy with the Director of Finance or his authorized representative along with any amendments, additions, or revisions whenever adopted. E. It will not enter into any contracts that would encumber the City funds for a period that would extend beyond the term of this Agreement. F. At the discretion of the City, the Agency may be required to refund the balance of the special account to the City of Denton at the end of the Agency's fiscal year. G. It will promptly pay all bills when submitted unless there is a discrepancy in a bill; any errors or discrepancies in bills shall be promptly reported to the Director of Finance or his authorized representative for further direction. ff. It will appoint a representative who will be available to meet with the Director of Finance and other City officials when requested. 1. It will indemnify and hold harmless the City from any and all claims and suits arising out of the activities of the Agency, its employees, and/or contractors. III. TIME OF PERFORMANCE The services funded by the City shall be undertaken by the Agency within the following time frame: October 1, 1986 through September 30, 198';. IV. METHOD OF PAYMENT A. Payment by the City for services provided hereunder will be made as follows: $3,000 on or before January 1, 1987 $3,000 on or before April 1, 1987 $3,000 on or before June 1, 1987 $3,000 on or before September 1, 1987. B. It is expressly understood and agreed that in no event under the terms of this contract will the total compensation to be paid FUNDING AGREEMENT-DENTON CITY-COUNTY DAY NURSERY-PAGE 2 i hereunder exceed the maximum sum of Twelve Thousand and No/100 Dollars ($12,000.00) for all of the services rendered. V. EVALUATION The Agency agrees to participate in an implementation and maintenance system whereby the services can be continuously monitored. The Agency agrees to make available its financial records for review by the City at the City's discretion. In addition, the Agency agrees to provide the City the following data and/or-reports: A. All external or internal audits. B. All external or internal evaluation reports. C. Quarterly performance reports submitted in January, April, July and September, to include the following criteria: 1. Number of children served each month. 2. Income level of families participating in program. D. Quarterly financial statements submitted in January, April, July, and September to include expenses and income. VI. SUSPENSION OR TERMINATION The City may suspend or terminate this Agreement and payments to the Agency, in whole or part, for cause. Cause shall include but not be limited to the following: A. Agency's improper, misuse, or inept use of funds. B. Agency's failure to comply with the terms and conditions of this agreement. C. Agency's submission of data and/or reports that are incor- rect or incomplete in any material respect, or D. If for any reason the carrying out of this agreement is rendered i-ipossible or infeasible. In case of suspension, the City shall advise the Agency, in writing, as to condi.f uns precedent to the resumption of funding and specify a reason.uie data for compliance. In case of termination, the Agency will remit to the City any unexpended City funds. Acceptance of these funds shall not constitute a waiver of any claim the City may otherwise have arising out of this Agreement, FUNDING AGREEMENT-DENTON CITY-COUNTY DAY NURSERY-PAGE 3 IN WITNESS WHEREOF, the parties do hereby affix their signa- tures and enter into this Funding Agreement as of the day of , 1986. CITY OF DENTON, TEXAS DENTON CITY-COUNTY DAY NURSERY FIATOR DIRECTOR ATTEST: ATTEST: CITY SECRETARY SECRETARY APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY BY: FUNDING AGREEMENT-DENTON CITY-COUNTY DAY NURSERY-PAGE 4 e►ffiefal Minutan of Itn►nnn RrtRnurnn CnoinittRr Jur►e l y86 page 2 Mr. Crouclti said if the City staff felt they need to make a funding ► re,--.,nunendation different from the HRC's, we should go before the City Council and explain the reasoning behind the HRC choices. Mn. Gnupp asked if the IIRC was the only advisory committee for the Council that recommended funding. Me. Evans said that ahe believed that the Public Utility Board also made recommendations. Ms. Kreps said the 1986 recommendations were 10% higher than the 1985 recommendations at present, therefore, $10,445 would he the funding decrease if a reduction package were created. Mr. Pickens said a $4eUOO.00 decrease from each agency's request would make an 8% reduction package from the 1985 recommendations, Ms. Brock said the agencies funding requests were already lower than that of others in similar cities. 5:20 p.m, Trudy Foster arrived at this time. Mr, Croucli arcked what the nmount of the city's budget was. Ms. Evans said she was not sure of the amount. Mr. Pickens made a motion for recommending to the Clly Council that the six agencies requesting funding he fundod as following: SPAN $35,000 Handi-Hop $344.707 Friends of the Family - $32,090 Fred Moore Child Care - $2$,000 RSVP - $ 6, 800 Denton City-Caunty Day Nursery $12,000 Irene Price seconded the motion; all in favor 81 opposed 0. Me. Evans asked if the committee would like to make additional comments to the City Manager. M6. Connor requested that Ms. Evans relate to the City Manager everything that occurred during the meeting. Ms. (;aupp reiterated that the City Council had asked HRC to make advisory, recommendations and Mr. Crouch, in agreement, said the committee should advise-the City CO,Uncil and not the City staff. He also saide aside from Hitndl•-Hop, the agencies requesting funding are not City agencies. Ms. Evans said she would inform the City executive staff that the IIRC felt their advisory responsibilities were to the City Council, their recommendations would stand even though the agencies actually needed more funds than recommended because of State and federal level cuts. DATE: . CITY COUNCIL REPORT FORMAT TO: Mayor and Members of the City Council FROM: Lloyd Harrell, City Manager SUBJECT: Adoption of an ordinance approving a funding agreement between the City of Denton and Denton County Friends of the Family. RECOMMENDATION: The Human Resources Committee recc mends approval. SLQ4MAR Y. Denton County Friends of the Family requested $32,000.00 in funding from the Human Resources C.cmnittee. BACKGROUND: The human Resources Committee recommended approval at its meeting of Jwie 3, 1986. PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED:. NA FISCAL IMPACT: on September 16, 1986 the City Council approved the 1986-1987 budget which included the $32,000 for Denton County Friends of the Family, ' Respectfully submitted: oy arrel Prepared by. City Manager Name Llizabeth hvans Ti C 1 e Comxutity Development Manager Appro d: Name Jef Title Director of Planning & Camuni.ty Development 1229E NO. AN ORDINANCE APPROVING A FUNDING AGREEMENT BETWEEN THE CITY OF DENTON AND DENTON COUNTY FRIENDS OF THE FAMILY; AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT; APPROVING THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE. 4HEREAS, the City Council has determined that it is in the best interest of the citizens of the City to provide public funds to Denton County Friends of the Family, in consideration of the valuable public services to be furnished by Denton County Friends of the Family to the City of Denton in accordance with .'he "Funding Agreement" attached hereto; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That the City Council hereby approves the "Funding Agreement" attached hereto, between the City of Denton and Denton County Friends of the Family, and authorizes the Mayor to execute said agreement. SECTION II. That the City Council authorizes the expenditure of funds in the manner and amount as specified in the Agreement. SECTION III. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of , 1986, CITY OF DENTON, TEXAS ATTEST: CHARLOTTE ALLEN, CITY SECRETARY CITY OF DENTON, TEXAS APPROVED AS TO LEGAL FORM: DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY CITY OF DENTON, TEXAS BY: •I~29L THE STATE OF TEXAS S FUNDING AGREEMENT BETWEEN THE CITY OF DENTON, TEXAS AND DENTON COUNTY OF DENTON i COUNTY FRIENDS OF THE FAMILY This Agreement is hereby entered into by and between the City of Denton, Texas, a Home Rule Municipal Corporation, here- inafter referred to as "City", and the Denton County Friends of the Family hereinafter referred to as "Agency"; WHEREAS, the City's Human Resources Committee (HRC) has reviewed the services of the Agency and has determined that the Agency performs an important service for the residents of Denton without regard to race, religion, color. age or national origin, and HRC recommends funding the Agency; and WHEREAS, the City has determined that the Agency merits assistance and has provided for Thirty-two Thousand and No/100 Dollars ($32,000.00) in its budget for funding the Agency; NOW, THEREFORE, the parties hereto mutually agree as follows*- SCOPE OF SERVICES The Agency shall in a satisfactory and proper manner perform the following tasks, for which the monies provided by the City may be used: A. Provide emergency residential shelter to women and their children, who are victims of family violence. B. Provide counseling, on both a residential and non- residential basis, to family members, to assist them in dealing with the emotional and physical trauma of family violence. C. Provide counseling services to victims of rape and their families. D. Provide community education services concerning rape and family violence. II. OBLIGATIONS OF AGENCY In consideration of the receipt of funds from the City, Agency agrees to the following terms and conditions: A. It will establish a separate bank account for deposit of the Thirty-two Thousand and No/100 ($32,000.00) Dollars paid to the Agency by the City and the only expenditures from this account, until such time as said funds are exhausted, shall be for those expenses listed in the scope of services as provided for herein. Agency shall not commingle funds received from FUNDING AGREEMENT-DENT ON COUNTY FRIENDS OF THE FAMILY-PAGE 1 other sources in this account and shall not utilize these funds for any other purpose. 8. It will establish, operate, and maintain an account system for this program that will allow for a tracing of funds and a review of the financial status of the program. C. It will permit authorized officials for the City of Denton to review its books at any time$ D. It will reduce to writing all of its rules,. regulations, and policies and file a copy with the Director of Finance or his authorized representative along with any amendments, additions, or revisions whenever adopted, E, It will not enter into any contracts that would encumber the City funds for a period that would extend beyond the term of this Agreement. F. At the discretion of the City, the Agency may be required to refund the balance of the special account to the City of Denton at the end of the Agency's fiscal year, G. It will promptly pay all bills when submitted finless there is a discrepancy in a bill; any errors or discrepancies in bills shall be promptly reported to the Director of Finance or his authorized representative for further direction. H, It will appoint a representative who will be available to meet with the Director of Finance and other City officials when requested. I. It will indemnify and hold harmless the City from any and all claims and suits arising out of the activities of the Agency, its employeAs, and/or contractors, 111, TIME OF PERFORMANCE The services funded by the City shall be undertaken by the Agency within the following time frame: October 1, 1986 through September 30, 1987. IV. METHOD OF PAYMENT A. Payment by the City nor services provided hereunder will be made as follows: 8,000 on or before January 1, 1987 8,000 on or before April 1, 1987 8,000 on or before Jude 1, 1987 $8,000 on -~r before September 10 1987. FUNDING AGREEMENT -DENTON COUNTY FRIENDS OF THE FAMILY-PAGE 2 Y B, It is expressly understood and agreed that in no event under the terms of this contract will the total compensation to be paid hereunder exceed the maximum sum of Thirty-two Thousand and No/100 Dollars ($32,000,00) for all of the services rendered. V. EVALUATION The Agency agrees to participate in an implementation and maintenance system whereby the services can be continuously monitored. The Agency agrees to make available its financial records for review by the City at the City's discretion. In addition, the Agency agrees to provide the City the following data and/or reports: A. All external or internal audits. B. All external or internal evaluation reports, C. Quarterly performance reports submitted in January, April, July and September, to include the following criteria: 14 total number of clients served, 2. Residential-Number of women over seventeen (17) housed, 3. Number of children under seventeen (17) housed. 4, Average length of stay of persons housed. S, Disposition of case. 6, Non-Residential Family Counseling-Number of clients, 7. Non-Residential Individual Counseling-Number of clients. 8. Number of telephone calls related to family violence. 9. Income level correlated to Texas Department of Human Resources and Health 4 Human Services Poverty Guidelines. 10. Number below poverty level. Number above poverty level, 11. Number of rape cases. 12. Other appropriate information such as number of volunteer hours, major donations, fund raising efforts, community education programs, and new program developments. FUNDING AGREEMENT -DENTON CO'TNTY FRIENDS OF THE FAMILY-PAGE 3 D. The Agency agrees to submit quarterly financial statements in January, April, July, and September which shalt include current and year-to-date period accounting of all revenues, expenditures, outstanding obligations and beginning and ending balances. E. An explanation of any major changes in program services. F. An explanation of use of funds to provide additional services. VI. SUSPENSION OR TERMINATION In case of suspension, the City shall advise the Agency, in writing, as to conditions precedent to the resumption of funding and specify a reasonable date for compliance. In case of termination, the Agency will remit to the City any unexpended City funds. Acceptance of these funds shall not constitute a waiver of any claim the City may otherwise have arising out of this agreement. IN WITNESS WHEREOF, the parties do hereby affix their signa- tures and enter into this Funding Agreement as of the day of , 1986. CITY OF DENTON, TEXAS DENTON COUNTY FRIENDS OF THE FAMILY BY: BY: MAYOR DIRECTOR ATTEST: ATTEST: I SECRETARY SECRETARY APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY CITY OF DENTON, TEXAS BY: L2&2&&1L FUNDING AGREEMENT-DENTON COUNTY FRIENDS OF THE FAMILY-PAGE 4 (if (trial Ilinoten of Fluman Renotirra Cnaimittea June 1986 Page 2 Mr. Crouch said if the City staff felt they need to make a funding • recommendation different from the HHC'e, we should qo before the City Council and explain the reasoning behind the HRC choices. Ms. Gaupp asked if the HRC was the only advisory committee for the council that recommender) funding. Ms. Evans said that she believed that the Public Utility Board also made recommendationu, , Ms. Kreps said the 1986 recommendations were 101 higher than the 1985 recommendations at present, ther.eforer $10,445 would he the funding decrease if a reduction package were created. Mr. Pickens said a $4,000.00 decrease from each agency's request would make an Oa reduction package from the 1985 recommendations. Ms. Hrock said the agencies funding requests were already lower than teat of others in similar cities. 5:20 p.m. Trudy Foster arrived e;t' this time. Mr. Crouch asked what the amount of the City's budget was. Me. Evans said she was not sure of the amount, Mr, Pickens made a motion for recommending to the city Council that the six agencies requesting funding be,funded as following: SPAN - $35x000 Handi-Hop - ;34,707 Friends of the Family $32,000 Fred Moore Child Car* $25,ODO RSVP S 6,800 Denton City--County Day Nursery - $12,000 Irene Price seconded the motion; all in favor b, opposed 0, Ms. Evairc+ asked if the committee would like to make additional comments to the city Manager. Ms. Connor requesLed Lhat Ms. Evans relate to the City Manager everything that occurred during the meeting. Ms. Gaupp reiterated that the City council had asked HRC to make advisor recommendations and Mr. Crouch, in agreement, said the committee should advise the city Council and not the City staff. He also said, aside from Ilandi--Hop, the agencies requesting funding are not City agencies. Ms. Evans said she would inform the City executive staff that the HRC felt their advisory responsihilities were to the City Council, their recommendations would stand even though the agencies actually needed more funds than recommended because of State and federal level cuts. DATE:; 6 CITY COUNCIL REPORT FORMAT TO: Mayor and Members of the City Council FROM: Licyni Harrell, City Manager SUBJECT: Adoption of an oruinance approving a funding agreanent between the City of Denton and SPAN to provide transportation services to a limited number of handicapped persons. RECOMMENDATION: The Erman Res= ces Caromittee reoonmends approval. S LRV AR Y: SPAN requested $340707.00 in funding from the Hunan Resources Committee to provide the Hendi-Hop service. BACKGROUND: Tine Human Resources Committee recenmended approval at its meeting of June 3, 1986. PROGRAMS9 DEPARTMENTS OR GROUPS AFFECTED:. NA FISCAL IMPACT: On September 16, 1986 the City Council approved the 1986-1987 budget which included the $34,707. for SPAN to provide the Nandi-Hop service. Respecti'u ly submitted: Prepared by: City Manager Name Elizabeth Evans Title Camunity Development Manager Appro d Nate Title Direc'tar of Pla► wv 6 Ornnvni.ty Dewaopnent 1227L N0. AN ORDINANCE APPROVING A FUNDING AGREEMENT BETWEEN THE CITY OF DENTON AND SERVICES PROGRAM FOR AGING NEEDS (SPAN) RELATING TO HANDIHOP SERVICE; AUTHORIZING THE MAYOR TO EXECUTE THE AGREE- MENT; APPROVING THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE, ' WHEREAS, the City Council has determined that it is in the best interest of the citizens of the City to provide public funds to Services Program for Aging Needs (SPAN), in consideration of the valuable public services providing transportation for handicapped persons to be furnished by Services Program for Aging Needs (SPAN) to the City of Denton in accordance with the "Funding Agreement's attached hereto; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That the City Council hereby approves the "Funding Agree- ment" attached hereto, between the City of Denton and Services Program for Aging Needs (SPAN), and authorizes the Mayor to execute said agreement. SECTION II. That the City Council authorizes the expenditure of funds in the manner and amount as specified in the Agreement. SECTION III. That this ordinance shall become effective immediately upon its passage and approval, PASSED AND APPROVED this the day of 1986. ERY STE PE NS ,MAYUR CITY OF DENTON, TEXAS ATTEST: CITY OF DENTON, TEXAS APPROVED AS TO LEGAL FORM: DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY CITY OF DENTON, TEXAS By f1Z27L THE STATE OF TEXAS I FUNDING AGREEMENT BETWEEN THE CITY OF DENTON, TEXAS AND SERVICES COUNTY OF DENTON S PROGRAM FOR AGING NEEDS (SPAN) This Agreement is hereby entered into by and between the City of Denton, Texas, a Home Rule Municipal Corporation, (here- inafter referred to as City) and Services Program for Aging Needs (hereinafter referred to as SPAN). In order to provide transportation services to a limited number of handicapped persons on a trial basis, the parties hereto agree as follows: I. SCOPE OF SERVICES SPAN shall in a satisfactory and proper manner perform the following tasks: A. SPAN shall provide transportation services within the city limits to those handicapped persons under sixty (60) years of age selected by the City's Denton Human Resources Committee. Applications to receive such transportation services shall be submitted by the applicants to the City on forms approved by the City. The applicants selected to receive the transportation services shall be determined by the City's Denton Human Resources Committee on Transportation in consultation with the Director of SPAN. Applicants in nead of transportation for employment purposes shall be given priority consideration over applicants needing transportation for medical appointments, banking, shopping or social purposes. B. SPAN may contract with other persons or companies to provide the services specified herein during times when SPAN does not operate. Transportation services provided by such subcontracts shall be in accordance ►:ith the terms and conditions of this agreement. C. SPAN shall furnish the transportation services in accordance with working hours and holidays established by the SPAN Board of Directors. D. Applicants for SPAN transportation services shall provide a statement by a physician concerning the applicant's handicap. Such statement shall be a factor in considering the applicant's need for transportation service. E. SPAN shall undertake to develop a plan whereby passengers of the transportation services will pay One Dollar ($1.00) for every one-way trip provided to that person, 11. OBLIGATIONS OF SPAN In consideration of the receipt of funds from the City, SPA14 agrees to the following terms and conditions: SERVICES PROGRAM FOR AGING NEEDS (HANDIHOP)/PAGE 1 I A. It will establish a separate bank account for deposit of the Thirty-four Thousand Seven Hundred and Seven ($34,707,00) Dollars paid to SPAN bN, the City and the only expenditures from this account, until such time as said funds are exhausted, shall be for those expenses listed in the scope of services as provided for herein. SPAN shall not commingle funds received from other sources in this account and shall not utilize these funds for any other purpose. B, It will establish, operate, and maintain an account System for this program that will allow for a tracing of funds and a review of the financial status of the program. C. It will permit authorized officials for the City of Denton to review its books at any time. D. It will reduce to writing all of its rules, regulations, and policies and file a copy with the Director of Finance or his authorized representative along with any amendments, additions, or revisions whenever adopted, E. It will not enter into any contracts that would encumber the City funds for a period that would extend beyond the term of this Agreement. F. At the discretion if the City, the Agency may be required to refund he balance of the special account to the City of Denton at the end of the Agency's fiscal year. G. It will promptly pay all bills when submitted unless there is a discrepancy in a bill; any errors or discrepancies in bills shall be promptly reported to the Director of Finance or his authorized representative for further direction. H. It will appoint a representative who will be available to meet with the Director of Finance and other City officials when requested. I. It will indemnify and hold harmless the City from any and all claims and suits arising out of the activities of SPAN, its employees, and/or contractors. III. TIME OF PERFORMANCE The services funded by the City shall be undertaken by SPAN within the following time frame: October 1, 1986 through September 30, 1987. IV. METHOD OF PAYMENT The City agrees to make payments to SPAN as follows: SERVICES PROGRAM FOR AGING NEEDS (HANDIHOP)/PAGE 2 wr ~r v.-, 91 x . , . .,.-.-..ter. A. The City shall pay to SPAN Five Dollars ($5.00) for every one-way trip furnished to a passenger and Five Dollars and Fifty Cents ($5.50) for every one-way trip furnished by any subcontractor In accordance with the terms of this agreement. The City shall, at the beginning date of this agreement and thereafter, at intervals of three months (quarterly), pay to SPAN for the services provided herein based upon the above rates. SPAN shall submit monthly statements to the City showing the services provided pursuant to this Agreement, tie City shall not in any case, day more than than Thirty-four Thousand Seven Hundred Seven and No/100 Dollars ($34,707,00) to SPAN for furnishing the services provided for herein. Within thirty days of the termination of this Agreement, SPAN shall return any funds previously paid to SPAN which were not used to provide transportation services in accordance with the terms of this Agreement, V. EVALUATION SPAN agrees to participate in an implementation and maintenance system whereby the services can be continuously ' monitored, SPAN agrees to make available its financial records for review by the City at the City's discretion, In addition, SPAN agrees to provide the City the following data and/or reports: A. At the end of six (6) months of this Agreement SPAN shall make a report to the Human Resources Committee concerning the services so far provided pursuant to this Agreement and the projected services to be provided during the remainder of the Agreement. Based upon such report, the Human Resources Committee may determine if additional funding is needed to provide continued transportation services through the remainder of the Agreement term, If the Committee determines that additional funding is needed, it shall make its recommendations tn the City Council. B. Commencing with and during the term of this agreement, SPAN, shall at its own expense, procure and maintain in full force and effect insurance written by an insurance company authorized to do business in this State. Such insurance shall insure the City against all liability for loss, injury, damage or claims caused by or arising out of, or in connection with the services provided for herein, including injuries to or deaths of passengers or third persons and damage to or destruction of property. C. Without in any way 'Limiting the generality of the above, SPAN shall keep and mainta::n comprehensive liability insurance for bodily injury and. property damage in the minimum amount of $50.0,000 per occurrence, SERVICES PROGRAM FOR AGING NEEDS (HANDIHOP)/PAGE 3 t~ VT. HANDI-HOP COMPLAINT PROCEDURES In order to insure timely and appropriate resolution to any complaint, that cannot be resolved through interaction between SPAN and HANDTHOP clients, clients or their guardians may file a complaint with the City's Community Development Office. The steps outlined below should be followed in such cases: A. The client shall give written statement of complaint to the Community Development Office. If assistance is needed in writing the complaint, the office staff will be available to help. B. The Community Development staff will contact SPAN for its written assessment of the complaint. C. Both statements will then be forwarded to the Human Resources Committee and if the members wish, the complaint will be placed on the agenda for the next Committee meeting. D. All parties concerned will be notified of the meeting date and will be given an opportunity to speak to the members of the Committee. E. The Committee's decision will be final unless an appeal is made to the City Council, in which event the decision of the City Council shall be binding upon both parties, EXECUTED this the day of , 1986. CITY OF DENTON, TEXAS SERVICES PROGRAM FOR AGING NEEDS (HANDIHOP) MAYOR DIRECTOR ATTEST: ATTEST: CITY SECRETARY SECRETARY APPROVED AS TO LEGAL FORM: DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY CITY OF DENTON, TEXAS BY SERVICES PROGRAM Ik AGING NEEDS (HANDIHOP)/PAGE 4 official MinuteA of, IhimAn ReAAIIrve ('nMmittOO .rune 3, 1906 Page 2 Mr. Crouch said if the City staff felt they need to make a funding • recommendation different from the 11RC'e, we should go before the City council and explain the reasoning behind the HRC choices. Ms. Caitpp asked if the IIRC was the only advisory committee for the council that recommender) funding. Ms. Evans said that she believed that the Public Utility Hoard also made recommendations. Ms. Kreps said the 1986 recommendations were 10% higher than the 1985 recommendations at present, therefore, $10,445 would he the funding decrease it a reduction package were created. Mr. Pickens said a $4,000.0(1 decrease from each agency's request would make an 8% reduction package from the 1985 recommendal:tons. Ms. Brock said the agencies funding requeatn were alrear,y lower than that of others in similar cities. 5:20 p.m. Trudy Foster arrived at Lhis time. Mr. Crouch asked what the amount of the City's budget was. Ms. Evans said she was not sure of the amount. Mr. Pickens inade a motion for recommending to the City Council that the six agencies requesting funding he funded as following: SPAN - $350000 Nandi-loop - $34,707 Friends of the Family - $32,000 Fred Moore Child Care $25,000 RSVP $ 6,800 Denton City-County Day Nursery - $12,000 Irene Price seconded Lhe moLion; all in favor 8, opposed 0. Ms. Evans asked ii the committee would like to make additional comments to Lhe City Manager. M6. Connor requested that Ms. Evans relate to the City Manager everything that occurred dilring the meeting. Ms. Gaupp reiterated that the City Council had as!.ed IIRC to make advisor recommendations and Mr. Crouch, in agreement, said Lhe committee should advise the City Council and not the City staff. He also said, aside from Hand]--iiop, the agencies requesting funding are not City agencies. Ms. Evans said ehe would inform the City executive staff that the IIRC felt their advisory responsibilities were to the City Council, their recommendations would stand oven though the agencies actually needed more funds than recommended because of state and federal level cuts. DATE: 1',#rt - CITY COUNCII. REPORT FORMAT TO: Mayor and Members of the City Council ' FROM: Lloyd Harrell, City Manager SUBJECT: Adoption of an ordinance approving a funding agreement between the City of Denton and SPAN. RECOMMENDATION: The Human Resources Caumittee recammends approval. SUMMARY: SPAN requested $35,000.00 in funding from the Human Resources Committee. BACKGROUND: The Human Resources-Camiittee recam:ended approval at its meeting of June 3, 1986. PROGRAMS, DfiPARTMENTS OR GROUPS AFFECTED:, FISCAL IMPACT: on September 16, 1986 the City Council approved the 1986-1987 uudget which included the $35,000. for SPAN. Respect' Ily submitted. Prepared by: Lloyd Harrell City :tanager a J;lizabeth bVans Title Camuunity Developnent Manager , Appr e Name J Tit1e Director of Planning & Ccommity Development 1232L NO. AN ORDINANCE APPROVING A FUNDING AGREEMENT BETWEEN THE CITY OF DENTON AND SERVICES PROGRAM FOR AGING NEEDS; AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT; APPROVING THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council has determined that it is in the best interest of the citizens of the City to provide public funds to Services Program for Aging Needs, in consideration of the valuable public services to be furnished by Services Program for Aging Needs to the City of Denton in accordance with the "funding Agreement" attached hereto; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTOOt TEXAS HEREBY ORDAINS: SECTION I. That the City Council hereby approves the "Funding Agreement" attached hereto, between the City of Denton and Services Program for Aging Needs (SPAN), and authorizes the Mayor to execute said agreement. SECTION II. That the City Council authorizes the expenditure of funds in the mannar and amount as specified in the Agreement. SECTION III. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of , 1986. STEPHENS, MAYOR CITY OF DENTON, TEXAS ATTEST: CHARLOTTE ALLEN, CITY SECRETARY CITY OF DENTON, TEXAS APPROVED AS TO LEGAL FORM: DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY CITY OF DENTON, TEXAS BY: i232L THE STATE OF TEXAS S FUNDING AGREEMENT BETWEEN THE CITY OF DENTON, TEXAS AND SERVICES COUNTY OF DENTON S PR`v" AM FOR AGING NEEDS This Agreement is hereby entered into by and between the City of Denton, Texas, a Home Rule Municipal Corporation, (hereinafter referred to as City) and Services Program for Aging Needs (here- inafter referred to as Agency); WHEREAS, the City's Human Resources Committee (HFC) has reviewed the services of the Agency and has determined chat the Agency performs an important human service for the residents of Denton without regard to race, religion, color, age or national origin, and therefore HRC recommends funding the Agency; and WHEREAS, the City has determined that the Age,Acy merits assistance and has provided for Thirty-five Thousand and No/100 Dollars ($35,000.00) in its budget; NOW, THEREFORE, the parties hereto mutually agree as follows: I. SCOPE OF SERVICES The Agency shall in a satisfactory and proper manner perform the following tasks: A. The independent andnas1 fully purpose in t the help older ras citizens they choose. B. Provide transportation for persons sixty years old or older. C. Provide a hot meals program five days a week tit Denton Sor,ior Center, Heritage Oaks, and Phoenix Apartments. D. Ofi-er information and referral services for older pet-sons at the SPAN Central Office. II. OBLIGATIONS OF AGENCY in consideration of the receipt of funds from the City, Agency agrt.-s to the following terms and conditions: A. It will establish a separate bank account for deposit of the Thirty-five Thousand and No/100 ($35,000.00) Dollars paid to the Agency by the City and the only expenditures from this account, until such time as said funds are exhausted, shall be for those expenses listed in the scope of services as provided for herein. Agency shall not commingle funds received from other sources in this account and shall not utilize these funds for any other purpose. FUNDING AGREEMENT-SERVICES PROGRAM FOE AGING NEEDS-PAGE 1 I B. It will establish, operate, and maintain an account system for this program that will allow for a tracing of Funds and a review of the financial status of the program. C. It will permit authorized officials for the City of Denton to review its books at any time. D. It will reduce to writing all of its rules, regulations, and policies and file a copy with the Director of Finance or his authorized representative along with any amendments, additions, or revisions whenever adopted. E. It will not enter into any contracts that would encumber the City funds for a period that would extend beyond the term of this Agreement. F. At the discretion of the City, the Agency may be required to refund the balanca of the special account to the City of Denton at the end of the Agency's fiscal year. G. I't will promptly pay all bills when submitted unless there is a discrepancy in a bill; any errors or discrepancies in bills shall be promptly reported to the Director of Finance or his authorized representative for further direction. H. It will appoint a representative who will be available to meet with the Director of Finance and other City officials when requested. 1. It will indemnify and hold harmless the City from any and all claims and suits arising out of the activities of the Agency, its employees, and/or contractors. III. TIME OF PERFORMANCE The services funded by the City shall be undertaken by the Agency within the follnh.Fng time frame: October 1, 1986 through September 30, 1987. IV. USE OF FUNDS City funds made available under this Agreement shall be utilized by the Agency to perform the following: A. Provide transportation for persons sixty years or older. B. Provide a hot meals program five days a week at Denton Senior CentA,,,, Heritage Oaks and Phoenix Apartments. FUNDING AGREEMENT-SERVICES PROGRAM FOR AGING NFEDS-PACE 2 C. Offer information and referral services for older persons at the SPAN Central Office, V. METHOD OF PAYMENT A, Payment by the City for services provided hereunder will be made as follows: 8,750 on or before January 1, 1987 8,7SO on or before April 1, 1987 8,750 on or before June 1, 1987 8,750 on or before September 1, 1987. B. It is expressly understood and agreed that in no event under the terms of this contract will the total compensation to be paid hereunder exceed the maximum sum of Thirty-five Thousand and No/100 Dollars ($3S,000.00) for all of the services rendered. VI. EVALUATION The Age~ticy agrees to participate in an implementation and maintenance system whereby the services can be continuously mrnitored. ,'he Agency agrees to make available its financial records for review by the city at the City's discretion, In addition, the Agency agrees to provide the City the following data and/or reports: A. All. external or internal audits. S. All external or internal evaluation reports. C, Quarterly performance reports submitted in January, April, July and September, to include the following criteria: 1. Number of one-way trips furnished each month. 2. Number of meals served at Denton Senior Center, Phoenix Apartments and Heritage Oaks each month, 3, Number of information and referral requests handled quarterly. D, Quarterly financial statements submitted in January, April, July, and September to include expenses and income. VII, SUSPENSION OR TERMINATION The City may suspend or terminate this Agreement and payments to the Agency, in whole or part, for cause. Cause shall include but not be limited to the following: A, Ag,.ncyls improper, misuse, or inept use of funds, FUNDING AGREEMENT-SERVICES PROGRAM FOR AGING NEEDS-PAGE 3 B. Agency's failure to comply with the terms and conditions of this agreement. C. Agency's submission of data and/or reports that are incor- rect or incomplete in any material respect, or D. If for any reason the carrying out o: this agreement is rendered impossible or infeasible. In case of suspension, the City shall advise the Agency, in writing, as to conditions precedent to the resumption of funding and specify a reasonable data for compliance. In case of termination, the Agency will remit to the City any unexpended City funds. Acceptance of these funds shall not con- stitute a waiver of any claim the City may otherwise have arising out of this Agreement. IN WITNESS WHEREOF, the parties do hereby affix their signa- tures and enter into this Funding Agreement as of the day of , 1986, CITY OF DENTON, TEXAS SERVICES PROGRAM FOR AGING NEEDS MAYOR R R ATTEST: ATTEST: CITY E SECKE-TARY SECRFTARY APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY CITY OF DENTON, TEXAS BY: ~~~C..J • FUNDING AGREEMENT-SERVICES PROGRAM! FOR AGING NEEDS-PAGE 4 ►►ffiaiAI Mitl►►te-a it( fluman Ronnurra Cnoolk.tA• ~tne 3, 1986 Page 2 Mr. Crouch raid if the City staff felt they need to make s funding recommendation different from the NNC's, we should go beeore ti:e city Council and explain the reasoning behind the NRC choices. Ms. Gaupp asked if the NRC was the only, advisory committee for the Council that recommended funding. Ms. Evans said that site believed that the Public Utility Board also made recommendations. . Ms. xreps said the 1986 recommendations were 10% higher than the 1985 recommendations at present, therefore, $10,445 would be the funding decrease if a reduction package were created. Mr. Pickens said a $4,000.00 decrease from each agency's request would make an 8% reduction package from the 1985 recommendations. Ms. Brock said the agencies funding requests were already lower than that of others in similar cities. 5:10 p.m. Trudy Foster arrived at this time. Mr. Crouch asked what the amount of the City's budget was. Me. Evans said she wary not. sure of the amount. Mr. Dickens made a motion for recommending to the City Council that the six agencies requesting funding be funded as following: SPAN - $350000 Nandi- -lop $340 707 Priends of the Family - $32,000 Prod Mnore Chili Care $25,000 RSVP - $ 6,800 Denton City-County Day Nursery - $12,000 Irene Price seconded the motions all in favor 8, opposed 0. Ms. Evans asked if the committee would like to make additional comments to the City Manager. Ms. Connor requeuted that Ms. Evans :elate to the City Manager everything that occurred during the meeting. Ms. Gaupp reiterated that the City Council had asked 11rc to make advisory recommendations and Mr. Crouch, in agreement, said the committee ehould advise the City Council and not the City staff, tie also said, aside from Handl-flop, the agencies requesting funding are not City agencies. Ms. Evans said she would inform the City eXeLlUtive staff that the NRC felt their advisory responsibilities were to the City Council, their recommendations would stand even though the agencies actually needed more funds than recommended because of State and federal level cuts. i ~f 9 7TT'rT ..kaP,,....va.-.-,` `?rr.,-S;.arty ~;,•.J•FS chi ':i , a _ -4: 1bOSL NO. AN ORDINANCE PROHIBITING THE PARKING OF VEHICLES ON THE EAST AND WEST SIDES OF JASON STREET SOUTH OF ITS INTERSECTION WITH LONDONDERRY LANE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY NOT TO EXCEED TWO HUNDRED DOLLARS; AND DECLARING AN EFFECTIVE DATE. 1HE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. When signs are erected giving notice thereof, no person shall park a vehicle at any time upon the following street in the City of Denton to-wit: The east and west sides of Jason Street south of its intersection with Londonderry Lade. SECTION II. The provisions of Section I prohibiting the parking of vehicles shall apply at all times to that portion or part of Jason Street 'esignated therein except when it is necessary to stop a vehicle to avoid conflict with other traffic or in compliance with the direction of a police officer or official traffic control device. SECTION III. Any person adjudged guilty of parking a vehicle in violation of this ordinance shall be guilty of a misdemeanor and punished by a fine not to exceed Two Hundred Dollars ($200.00). SECTION IV, That if any section, subsection, paragraph, sentenco, clause, phrase or word in this ordinance, or application thereof to any person or circumstance is held invalid by ,.ny court of competent jurisdiction, such holding shall not affect the validity of the remaining portions e)f this ordinance, and the City Council of the City of Denton, Texas, hereby declares; it would have enacted such remaining portions despite any such invalidity, -7 V" SECTION V. That tlis ordinance shall become effective fourteen (14) days from the date of its passage, and the City Secretary is hereby directed to cause the caption of this ordinance to be published twice in the Denton Record-Chronicle, the officit,I newspaper of the City of Denton, Texas, within ten (1J) days of the date of its passage. PASSED AND APPROVED this the day of 1986. RAY STEPRENSt MAYOR CITY OF DENTON, TEXAS ATTEST: CHARLUTTE MEN, CITY SMITM CITY OF DENTON, TEXAS APPROVED AS TO LEGAL FORM: DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY CITY OF DENTON, TEXAS BY: page 2 of 6 pages Another reason for this requirement is to prevent motorbank traffic overflow encroaching into University Drive. This is exactly what happens at present during motorbank peak hours especially certain Friday evenings. The proposed system will be very effective in cantrolllinR this hazardous situation since it will force the overflow to the windows at the north property line, Furthermore, this requirement will discourage u-turn direct from eastbound traffic on University Drive into driveway no. 1. The closeness of driveway no. 1 to Hinkle Drive makes this maneuver look like a left-turn, but it is an illegal u-turn. The University 8 Hinkle intersection has experienced six bad accidents over the past year. Five of those were right angle collisions. An intersection with this kind of record needs to be analyzed to prevent further accidents. Another good reason for this requirement Is that the clearance between the easternmost motorbank lane and the eastern boundary angle parking is 10.5 feet wide. This provides enough width to non-motorbank customers who use this lane as a short-cut to either the rear of the bank or to exit unto Hinkle. This requirement will go a long way in discouraging this type of users. The City has a' lowed U.S. Bank to use a large enough curb radius in defining driveway no. 1. This will ;further improve traffic flow through that approach, Requirement (b) will prevent U.S. Bank from taking us back into the old system of wide open accesses wh;ch is exactly what the City is trying to correct, Driveway No, 3 performs efficiently as it presently is and there is no need for expanding it to a 90 foot driveway. Staff recommends approval, Ci r~~„~[l `s,A ?}P'•i~ .rY rfM'P l~6r1 :Il ~t riZ} 1~ Mr. Douglas Ebersole is seeking a "No Park Iag" ordinance for the dead end clip of Jason Drive just south of Londonderry Lane. His reasons are several and are explained in hic, letter and photographs enclosed. The reasons cited by Mr. Ebersole are genuine cause for concern, H--over, most of these complaints do Mimi page 3 of 6 pages not constitute a traffic safety violation per se. If trucks park on Londonderry Lane on a regular basis, especially at corners or along curves where they obstruct sight distances, then this is a traffic safety violation. We (the staff) have gone out there on two occasions (Friday 9/19/86 at 2:30-3:00 p.m. and Saturday 9/20/86 at 7:00-8:00 p.m.) and ae did not see any parked trucks along Londonderry. Neither Londonderry nor Jason Street is a designated truck route as per oily code of ordinance. This can be enforced by the Police department by issuing tickets or by other effective methods. The other ordinance violations, as cited by Mr. Ebersole, can also be solved by normal operating procedures as per city legal department, The staff recommends denial of ordinance. Item 04 Driveway variance request by Mr. Mohammed Hashemi: i Mr. Mohammed Hashemi of 521 East Windsor and current owner of the piece of property located on 406 West Hickory (Northeast corner of Carroll and Hickory), is requesting that the existine driveways on the said property be allowed to reel n open, The city has requested that Mr. Hashemi clf.se the two of the three driveways on Carroll ( No.2 and No. 3 in attached sketch), The most critical closure is er~veway No. 2. The option is whether No. 3 or No. 4 be closed also, Driveway No. 2 is only 2S.7 feet away from the intersection and therefore does not meet corner clearance requirements. Desirable minimum corner clearance is the clearance needed to assure that conflicting driveway and intersection movements do not overlap. The allowable critical minimum corner clearance, for this intersection, should be 2S0 feet. For an existing situation some consideration must be given, which our recommendation does. Even driveway No. 1 does not meet this minimum requirement but we have allowed that to remain open due to the restriction imposed by the geometric configuration of the property. our spacing requirements for direct access/driveways (curb cuts) on arterial streets would only permit one curb cut on Carroll Boulevard for the subject property. We have allowed Mr. Hashemi the option of keeping either driveway No. 3 or No, 4 open. In conclusion, it is our position that the corner learance violation on a busy arterial such as arroll Boulevard, which I. also a city designated truck route, is a very serious problem. PASS 2 of ! pages Vivian Edwards asked if driveway number one had an existing curb. Paul said there was no curb there but clearance's proposal was to put one to get corner Gilbert Berstein asked if anyone was in the audience to speak against the proposal. No one came forward. Jerry Clark said he had called Michae)r Grandy, Vice President of U.S. Bank on Fridate and notified his of the meeting. STAFF RECOMMENDED: That U.S. Bank reduce the width of driveway number 1 to 30 feet, leave driveway number 3 as it currently was, and add drive number 2. COMMISSIONERS: Vivian Edwards made a motion to accept the staff's recommendation. Doris Chipman seconded the motion. It passed unanimously. iidfg 4 it , ffl QA'30N ~~j i6 Paul Iwuchukwu said Mr. Douglas Ebersole was seeking a "No Parking" ordinance for the dead end clip of Jason Drive just south of Londonderry Lane. r Paul said he had done surveillance of the area on three different occasions. He agreed that it presenter a sghtly scene but it did not constitute a traffic safety violation. Other means should be sought through the Police Department. If members of the commission thought there was a traffic safety violation, an ordinance could be passed. Gilbert Berstein asked for the staff recommendation. Paul said the staff did not recommend the "No Parking" ordinance. Paul said on September 26, when Mr. Ebersole had called h1 s house, he went t o,ationlocation. Paul saidhere were trucks parked at the went to the Police Department and talked to officer Cooper about issuing a ticket to the trucks. Officer Cooper said he could not issue titan a ticket because there was no ordinance to enforce it. Paul salt' he explained to the officer that this was not a designated truck route and should be govern by the truck route ordinance. Officer Cooper said officers had issued tickets there in the past but found it was not legal to do so. Virginia Gallian asked what kind of ordinance was requested. Paul said a "No Parking" ordinance. page 3 of a pages Doris Chipw%n asked why they could legally park there if it violated the "No truck route" ordinance. Paul said they were violating that ordinance but was not violating traffic safety. Mike Amadore asked It there was some construction nearby that might cause them to park there. Paul Iwuchukwu said there was none. Mr. Amadore asked if they lived there. John Thompkins asked if tickets had been issued before why couldn't tickets bo issued again. Paul Iwuchukwu said officer Cooper refused to Issue any tickets. Gilbert Berstein said he was confused. The commission had passed the truck route ordinance for situations such as this. Jerry Clark said that was why the Traffic staff was recommending denial of the "No Parking" ordinance. Jerry said he was not aware that the Police Department and Legal Department were not enforcing the truck route ordinance, Douglas Ebersole came forward to speak in favor of the request. He said he was confused. He had been to the Police Department and the City Attorneys office. Both referred him to the Traffic Safety Commission. They told him they were unable to enforce the truck route regulations without a sign posed with "no truck NarO ng". Mr, Ebersole said he has had the Police come and ticket them. The officers admit that the situations have no effect at all. 'they have all agreed that a sign and an ordinance prohibiting truck parking was the answer. Then trucks could be towed away and the ordinance enforced, Mr. Ebersole said there were safety violations, The trucks have to block Londonderry to park there. At night time, they provide areas of darkness and obscure areas where people can hide presenting a hazard for single women who live in the apartments. Sometimes they park on the street blocking the traffic view of other vehicles. They are a nuisance, noisy and diminish the view of the area. The drivers do not live in that general area. They should not be allowed to use the streets for parking. If allowed to continue, they would wear the streets out. He urged the commission to pass an ordinance to prevent these tni ng+, from happening. Vivian Edwards asked Mr. Ebersole how long he had been working on this problem, Mr, Ebersole said for 1 year, Jerry Clark said he was not aware the Attorneys office had referred Mr. Ebersole to the commission. page 4 of 8 pages Jerry said until the truck route ordinance was straightened out he recommended to the commission passing an ordinance for no truck parking. STAFF RECOMMENDED: Passing ordinance for "No truck parking" for the dead end clip of Jason Street COMMISSIONERS: Bruce Chamberlain made a motion to pass the ordinance. Virginia Gallian seconded the motion. It passed unanimously.' ITEM 04 DRIVEWAY VARIANCE REQUEST BY MR. ?40HAMiED HA~ SHEMI Paul Iwuchukwu said Mr. Mohammed Hashemi was requesting that the existing driveways at 406 West hickory be allowed to remain open. Paul said driveway number 2 was only 2S.7 feet away from the intersection and therefore did not meet corner clearance requirements. The allowable critical minimum corner clearance, for that intersection, should be 250 feet. For an existing situation some consideration must be given, which the staff recommendation did. Driveway •.iumber 1 did not meet the minimum requirement but the staff would allow that one to remain open due to the restriction imposed by the geometric configuration of the property. Gilbert Berstain asked if this was the only driveway the staff was recommending to be closed. Paul said they nad the option of closing driveway number 3 or 4 but number 2 had to be closed. John Thompkins said he had driven by there and the bLsiness was closed. Jerry Clark said as ownerships change on existing businesses the Traffin Division was looking at curb cuts and trying to bring pre-existing ones closer to the subdivision regulation. If it were a new tract of land, they would basically have only one curb cut with joint access. The staff was trying to comprise with them, yet upgrade curb cuts close to intersections. University and North Locust was a good example of what the staff had done to bring curb cuts at intersections closer to compliance with subdivision regulations, 'fins was the first appeal of the process. Mohammed Hashemi came forward to speak in favor of the request. He said he needed driveway number 2 and number 4 for customers to be able to get in from Carroll and be able to continue on Carroll. Closing number 2 would make it difficult for vehicles to enter at d:.•iveway number 3 and make a sharp turn to +.3 T E REST ' BL =K B , A OAK MEAT AAA i~~r y • o BLOCK y~4e + 4 A I 4444.V~ 8L JK2 L DOND91MY LANE N ra 4 ~ mgpcK 00 Of C 4000 Aft ~.J.' 4t ✓ 5 I r233h C/rY of G<NTON / 21 5 E, UcKlnney / Denton, Texas 76201 N;E?NORANDUM DATE; Suptembur 29, 1986 TO: CITIZENS TRAFFIC SAFETY SUPPORT COMMISSION FROM: Paul Iwuchukwu, Traffic Fngineer Asso::iate SUBJECT: Nu parking on the r'ast and West skids of Jason Street Mr. Douglas Ebersole is seeking a "No Parking" ordinance for the dead end clip of Jasun Drive just south of Londonderry Lane. His reasons are several and are explained in his letter and photographs unclosed. The reas,,ns cited by for. Ebersole are genuine cause fur concerns Eluwever, must of these c tnplaints do not a nstitutu a traffic safety violation per se. YE trucks park on ~ondunderry Lane on a regular basis, especially at corners or along curves whore they obstruct, sigght distarLces, then this is a traffic safety violation. e ltht staff) have gone out there on two occasions (Friday 9/19/86 at 2:30-3:00 p.m. and Saturday 9/20/86 at 7:00-8:00 p. ill,) and we did not see any parked trucks along Londonderry. Neither Londonderry nor Jason `street is a designated truck route as per city code of ordinance, This can be unforced by the Police department by issuing tickets or by other effective methods. The other ordinance violations, as cited by dir. Ebersole, can also be solved by normal operating prucedures as per city legal departrnent. I'The staff recummends dental of ordinance. Paul Iwuchukwu Traffic Engineer Associate 0416E 1637E R E S O L U T I O N WHEREAS, on Monday, December 1, 1986, the residents of High- view Circle will-hold a block party; and to theEtemporary closi g ofrsaide C Highview irclets dr permission WHEREAS, in order to provide adequate space for this party, and in order to protect the safety of citizens who attend, the City Council of the City of Denton deems it is necessary to temporarily close Highview Circle from the hours of 5:30 P.M. until 1Ot00 P.M. on December 1, 1986; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DENTON: SECTION I. That Highview Circle shall be temporarily closed as a public street or thoroughfare of any kind or character whatever on December 1, 1986 from S:30 P.M. until 10:00 P.M. for the purpose of holding a block party. - SELTION II. That the portion of the above described street shall revert back to the City for normal traffic activity immediately from and after 10:00 P,M. on December 1, 1986. SECTION III. That this resolution shall be effective i mediately after its passage and approval. PASSED AND APPROVED this the 18th day of November, 1986. RAY ATTEST: CITY OF DENTON, TEXAS CH RLO T AL EN, C T SECRE AR CITY OF DENTON$ TEXAS APPROVED AS TO LEGAL FORM: DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY CITY OF DENTON, TEXAS BY., ~ 1 A'f' ^X sl ~ R ,yr R W_ rtt t ~t h}¢r x,, YAK * 1 Y'a '3' g '.r I 4,y . mr ;MU VMS AM r=T r tRb!! LOT Mtn= 1 ?MLW O 13 r x ~ AiYp AOU fro - $ItiitVl~11 ~ ams' ~~E t BE G`:CtAtiRD TO AU''01103YLE8 0!M lg11DAY, 6*dAn 1 r W66 r1 M s 330 pok, 10 i 10300 p.ft. • r I LN Lr 2 r fe t t z` ' tttn►iari>'uifi JN Ida ,IG L. 4 ,lutkew C'i'> c` ~r Hi~sfivirw Ci3~elt' 6., I r Ls!lV .iN BUST f r J f h 1 A. '►iw ~e " -12 Hi hviev d.rale X,, lA~itl~N► Cira ~~~C'bt~ ~ r t i .SS '~'YT~ " d, } i ~h p~ 1."r ti~ ~L.. Y , " 1 •1S t ~I{ ~ l M S a'Z ! Ilx 1 p 1. I I r. ~ I u 1 ' ~ r' ` y~.,~+~~°i'~f~M~'. ~"4'~d~a~ .~~9•.• II 1~`il~„i FI 1; kA, 1 r5•' y aka;,, ~ 4 k, ~'Q is I ,kY ~ ~ .5 • a+^A. It 1k f' A~ w 6 a=~ ~ •,•1•~'~` ~t~',.:4 f { v . 'y 1 ~ ~•'r;~Kkl I 1'(! ?'r~"}tP 4. ¢ 7~ , # a, r,~a. r ~ 1{ ht / 1~ ~ ~ l"~ y1 t 1 4 ll1 V 1 t DATE: CITY COUNCIL REPORT FORMAT TOs Mayor and Members of the City Council FROMs Lloyd V, Harrall, City Mariagar SUSJECT4 Personnel Policies ` RECOMH£NDATIONt Recommend Council approve the following policies: 108,04 Use of City Vehicles 112.01 Separation/Out-processing Procedure SU*L-, QXs ~ Two policies are bean 1~ r ' r g presented for adoption. + r r ! f~ BACKGROUND: both policies are new policies, PROGRAMS, DEPARTMENTS OR GROUPS AFFY.CTEDt All City employees FISCAL IMPACTt Neither of the policies will have a fiscal impact on the gan.ral fund, Respectfully eubmittedt Lloyd K. Harrell Clay Manager Prepared by: Paulett ens-Holine a Program Administrator Approv*d: xis IC'/'I"r Of fOrW"Wr TEX" MUNICIPAL BUILDINQ / 215 E. MOKINNEY S7; / DENTON, TEXAS MNPOt M E M O R A N D U M DATES October 270 1986 T0i Betty MoKeant Assistant City Manner FROMI Paulette R, Owene-Holmes, Program Administa•ittur SUBJECTt COUNCIL AGENDA ITEMt POLICIES AND PROCEDURES At the November City Council meeting, we will be presenting two (2) policies for adoption, The following is a brief summary of each policy, 1. Use of City Vehicles 108.04 The main intent of this policy is to outline the administrative procedures for the proper use and maintenance of City vehicles. This policy provides that City vehicles shall be used only for City business except to attend tson-City business that can be handled in a short period of time while enruutn to a destination which is for City business, The policy also contains provisions for authorization for "take home" vehicles, Procedures outlined in this policy will apply to all City personnel except those personnel of the Police Department using City vehicles under the Individual Assigned Vehicle Plane 2, Separation/Outprocessing Procedure 112,01 The main intent of this policy is to expedite employee out-processing and insure a smooth transition without adversely affecting depart;nent efficiency, This policy outlines procedures for voluntary separation from all positions of employment within the City organization, Included are procedures for notice requirements, the separation process$ and exit interview. Paulette ena~Holmea Program Administrator 8!1/3j6*W VIEW HEM 430.2&M 1628L R E S O L U T I O N WHEREAS, the Director of the Personnel /Employed Relations Department for the City of Denton has presented proposed policies regarding employee rules and regulations for the Council's consideration; and WHEREAS, the City Council desires to adopt such policies as official policies regarding employment with the City; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DBNTON, TEXAS, THAT: SECTION 1. The following policies, attached hereto and made a part hereof, are hereby adopted as official policies of the City of Denton, Texas: Use of City Vehicles (Reference No. 108.04) Separation/Out-Processing Procedure (Reference No. 112.01) SECTION II. The foregoing policies are attached hereto and made a part hereof and shall be filed in the official records of the City of Denton with the City Secretary, SECTION III. The previous policies relating to Use of City Vehicles (Reference No. 108,04) and Separation/Out -Processing Procedure (Reference No, 112.01), adopted by Resolution of this Council on September 18,, 1984 are hereby rescinded, SECTION IV. This Resolution shall become effective immediately upon its passage and approval, PASSED AND APPROVED this the day of 1986. CITY 08 DENTON, TEXAS ATTEST: TTE , CITY SECKETM CITY OF DENTON, TEXAS -APPROVED AS TO LEGAL FORM: DEBRA ADAMJ DRAYOVITCH, CITY ATTORNEY CITY OF DENTON, TEXAS 13Y PAGE 2 CITY OF DENTON PAGE t D►..~._ FOLICT/ADYIIIIRTIAT'IYR FROCIDUABIADVINISTRATIVI DIRRCTIYE REPERIlNCE SECTION: NUMBER: PRRSONNIL/DWLOYIR RELATIONS 108.04 SUEJECTr EFFECTIVE DATE- STANDARDS OF CONDUCT FOR EMPLOYEES TITLE: REPLACES; USE OF CITY VEHICLES POLICY STATEMENT: City vehicles shall be used only for City business, except as otherwise provided for in the administrative procedures promulgated by the City Manager. This policy and the administrative procedures adopted pursuant thereto shall apply to all personnel of the City, except for those personnel of the Police Department using City vehicles udder the Individual Assigned Vehicle. Plan, in accordance with General Order No. 1,04.00. ADMINISTRATIVE PROCEDURE: This policy shall be administered and applied in accordance with the following procedures and regulations. 1. DEFINITIONS A. City vehicle shall mean any motor vehicle owned or leased by the City. B. City business shall mean any authorized work or activity performed by a City employee or other person on behalf of the city. C. Authorized cersonng;, shall mean those persons authorized to use a City vehicle in accordance with these procedures. D. "On gall" gg<nloyees shall mean those employees subject to be summoned to perform City work or duties beyond their normal work hours. II. RULES AND RIOULATIONS FOR USE OF CITY VRHICLRS A. No employee shall use a City vehicle for commuting to or from his or her residence during off-duty work hours unless authorized to do so in accordance with these procedures and regulations. E. City vehicles should be properly secured, looked, and the ignition keys removed at any time during which the vehicle is parked. r AIQ I a00 .3 TOLICT/ADVINtATItATIV2 P1OOXDVIE/ADlt1X18T1ATtTX 0121BOUT2 (Ceatlaadd) R~'ERilNCt TITM USE OF CITY VSHICLIS HUbieeR: 108.04 C. City vehicles shall not be used to transport any person, except for the purpose of perforating City businees, unless specifically approved by a Department Director or City Manager. D. City vehicles should, when feasible, be parked off-street, except when otherwise necessary to perform City business. 2. Employees shall use all reasonable care in the operation and use o: City vehicles and shall promptly report to the appropriate person or department any required or needed servicing, repairs or maintenance. 0. Any accident or collision involving any damage to any City vehicle, any other vehicle, any private or public property, or injury to any person, shall be immediately reported to the police department in whose jurisdiction the incident occurred, and within twenty-four hours (24), to the employee's supervisor. The Denton Police Department shall promptly forward any reports involving City vehicles to the Vehicle Maintenance Division and Office of the City Attorney. H. Employees shall operate all City vehicles in compliance with applicable traffic laws. 1. Employees shall use City vehicles only for City business, except that vehicles may be used to attend to non-City business when it may be handled in a short period of time while enroute to a destination which is for City business. III. AUTHORIZATION FOR "TAKE HOME VEHICLES" A. An employee may be authorized to take a City vehicle to their residence during of£-duty hours when an "Authorization for Take-Home Vehicle" (Attachment 1-108.4) has been completed, signed by the employee and approved by the designated super- visor. The Division Manager or Director shall maintain a file of all. approved requests and forward a copy to the Vehicle Maintenance Division, which shall also maintain a file on approved requests. c~ rOLIat/ADYIIflB'lsATI'yb plOasbObB/ADlIIIII•?bA'!Ir'g nissO:Iri {anatlsu/ R TITLE: NUMI MUMNRR: USE OF CITY VCHICLIS 108.04 B. The authorisation for a take-home vehiola may be approved when the employee is ar. "on-call" employee w1io has a fob-related need for the vehicle &?ter normal working hours and the employee resides in the corporate limits of the City of Denton, or, if the employee does not reside in the City, the authorization hag been appro%,*A by the City Manager, C. The approval for a "take-home" vehicle shall be made for the purpose of assuring the performance of City business and such authorization or use shall not constitute or be considered a vested employment ~,enefit or right of the employee. Such authorization or use may be denied, revoked or, suspended at any time for any reason or for no reason. . 1 111/1/14 1/86 fora 1-108.# AUTHORIZATION IOR,TA!((9 H V jCLB DEPARTMENT DIVISION VEHICLE ♦ VEHICLE TYPE AUTHORIZATION: I~{ Now Change I_{ Temporary MLOYEE INPOIWATION: bas Ti_ 1e Home Address Phone REASON POR AUTHORIZATION: 1. Stand-Ay I~I 2. Frequently Called Out/Services 3. Job Related Need I~I 4, frequently Called Out/Emergency Services _I S. Temporary I .I 6. Public Health/Safety Inside City Limits Outside City Limits ' Number Of Miles To Drive Round Trip Prom Home To Work I have read policy number 108.04 Use of City Vehicles and fully understand my responsibilities. Employee Signature Date REQUESTED Division Manager Date APPROVED Director Date APPROVED City Manager Date (Required for out of City limits) 104r~ ssm~r■ssra CITY OF ©ENTON ,Aaf_.Lap . POL10t/AaYttfUliAltri pi0C4it10i*/AiYttltfliAltli Iltit~ltrti n~ars~ue~cs ascTia"kUONNRL/QYLOYU UTATIONS 112.01 IFFECTtvm OAT[: w"s'VOLUNTARY/INVOLUMTARY SNPARATION RIPLACSl. TITLM Sgp'AMTIOV/OUT-pROCtSSINO pROCRDURt POLICY STA?Q It is the policy of the City of Deaton to require advance written aet*os of an ter"Aing voluntary separation from all positions of esploye nt wit►i:a tM City orianinatioa. Kintssss notice is necessary in urdev to expwte 0Pi1~1ee out-procesdisi and insure a mooth traasitton without adversely affeettag departmat Wtatenoy. ADKINISTRATIV9 PROCNDURt: I. NOTIC2 RIQUIRRUM A. Department Directors sad other top executives are required to give • twenty (20) working days advance written notice of separation. 9. Department Kid-Mangers (Superintendents, Assistant Directors, *to.) are required to give fifteen (15) working days advance written notice of separation. C. All other employees are required to give ten (10) working days advance written notice of separation. D. The City Manager or Department Directors a w waive notice requirements if doing so would not create undue hardship to organisational efficiency. 1. failure of an *%sloyoe to provide the ainimum notice requirement could adversely affect future enploywnt eligibility with the City of Denton. It. TINUVATION CURCKLIST A. A "Termination Checklist" must be completed by the employee's supervisor and torwarded to the Personnel/Rmployee Relations Department before the final paycheck can be processed. 1. The affected Department/Division will submit a status change and an aiployee requisition form along with a completed termination ohockltst. ~AGf z ~Cr..2 . "UMAntilxunATIVI PROOSOVAS/A0191MISnAMI DISIOTIV• (aeattaael rllfENlNC! TITLE: NUMNIMR: C. Replacement costs of unreturned employee issued iter or other monetary obligations to the City will be assessed upon termination. M. RXIT 1MRVI9W A Rxit interviews will be conducted by the Personnel/Rmployee Relations Department for all departing employees. Any inrormation obtained through these interviews will not become a part of the employees' personnel files and will only be used to improve working conditions and to correct existing problems that my be identified. D. An employee's exit interview will be scheduled through the PsrsonnelJImployee Relations Department by the immediate supervisor. 029Sg 09/10/86 CLU OF D~Mlblt RMPLOYRR NAM DRPARTMiN'i'/DLVISTOM: SIPARATION DATRt RRASON, FOR SRPARATION:„_,,,_ R MVILK FOR RRMIM Yes ,,,,_,,,,No (if "No", a snewrandu+s 821 be attached stating re mans) CITY-I88019 PROPIRTYt (To be completed by eaployee's supervisor and slSned by both. Supervisor's signature will indioat• approval to release final check.) in !L4 VA Date/Cosss■ntr Badge aad/or ID Card (Forward to Personnel) (lam Cards (Forward to Purchasing) Manuals Keys (vehicles/buildings, *to.) Uniform Misc+llaneous Rquipennt Final status Change Completed gligibility for Rehire Discussed taplolree Requisition Forst Cash Advances Settled Rxit Interview Schedul4sd Bapldyee's 81 gnature Supervisor's signature TO 81 COIWLRTKD BY MRSONNRL/tMPLOYtt RRLATIONS DRPARTMRNT: in 12 VA Date/Cosneats Library r;4c4 -returned (out of Denton Caunf;y) TMRS Ro Wnd Request Tuition Reisibursswsnt Repaid exit Intervier Cawleted lie Check Release Form (Final) 0422s Psrsoaaei Representative's Signature 03/04/66 ..r WWI, u0R'" 4D vbwW-WF a" or OXXION DIMr*N, rtXAS 76801 CHICK ULW! PON L , hereby authorise the Personnel/taployee Relations Department to release my final check in the following awmers Please Indicate choice by pleat an "X" in the appropriate space and ooaplotind requested information. 1. That my final check be released toe (Identification must be presented by designated person.) 2. That my final chock be deposited to: (deposit slip is enclosed) 3. That oW final check be mailed to: Rrployeo Signature Date Chock released bye Chock mmober: Dates Og22s t 1639L ~ R SO L U T I 0 N WHEREAS, traffic rind transportation have become the number one concern of the majority of our citizens; and WHEREAS, in 1982 a detailed study was conducted which defined the magnitude of the transportation problem that existed at that time; and WHEREAS, the 1986 Greater Dallas Mobility Plan is a complete update and expansion of the 1982 report; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DENTON, TEXAS; SECTION I. That the City Council of the City of Denton, supports and endorses the goals of the 1986 Greater Dallas Mobility Plan and the suggested mechanism by which they may be achieved. SECTION II, That this resolution shall become effective immediately upon its passage and approval. PASSED AND APPROVED tails the 18th day of. November, 1986. RAY CITY OF DENTON, TEXAS ATTEST: CHARLOTT9 CITY OF DENTONO TEXAS APPROVED AS TO LEGAL FARM: DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY CITY OF DENTON, TEXAS a BY: oa9axr ~ R E S 0 L U T 1 0 N WHEREAS, a majority of the Council will be out of the City of Denton on December 2, 19860 and it is necessary that the Council meeting for such date be postponed until December 9, 1986; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DENTON, TEXAS: SECTION I. That the regular Council meeting to be held on December 2, 1986 be postponed until December 9, 1986. PASSED AND APPROVED this the 18th day of November, 1986. RAY MAYOR CITY OF DENTON, TEXAS ATTEST: CHARLOTTE ALLENt CITY SECRETM CITY OF DENTON, TEXAS APPROVED AS TO LEGAL FORM: DEBRA ADAMI DRAYOVITCtt, CITY ATTORNEY CITY OF DENTON, TEXAS BY: ",7 rRml r forth Texas Higher Education Authority. Inc. 201 E.'Abr,:rr c.,-e'~I}Ariiryrnt. TexaS 76010.1199 (81,)2-15-9158 ~f. w NOV October 30, 1986 }l - 3 K.)86 s ! ! Honorable 14y Stephens Denton Citt Council City of Demon 215 E. McKinsey Renton, Texai 76201 Dear Mayor Stephens: At its October 300 1986 meeting, the 3oard took action to nominate individuals tc~ Places 2 and 4 on the North Texas Higher Rduaation Authority 94ard of Directors for the October 1, 1986 through September 30, 1988 term. The incumbent for Place 2, Mr. Governor I' , the incombenC for Place 40 Me. Nets Stallings, Jackson, ant expressed a willingness to serve another term; therefore, their names ore teepectfully submitted for the City Council's consideration for re-appointment. I will very 'Much appreciate your notifying me of the action taken by the City Council on the nominee. Please extend our continued thanks to the individual Council members for their support of the Authority andA is activities. Sindrely, cove nl:r son President GJ/bmc 1 _