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09-01-1987
i AGENDA CITY OF LENTON CITY COUNCIL Septesber 1, 1987 Work Session of the City of Denton City Council on Tuesday, September 1, 1987, at S:15 p.m, in the Civil Defense Room of the Municipal Building at which the following items will be considered: Note' Any item listed on the Agenda for the Work Session may also be considered as part of the Agenda for the Regular .Meeting. S:15 P.M. 1. Hold a discussion regarding the 1987 water rate study " and ordinance. 2. Review the proposed annexation required to reach Lake Ray Roberts. 3, Review the 1986 estimated population by Districts and County Precincts. n ~aa 1 4~ } 4. Preseatation of the long range Fire Defartment equipment funding plan. 5. Hold a discussion regarding the City, policy for naming park land and facilities. 60 Receive a report regarding the Iotandards of Service for the Emily Fowler Public Library". 7. Hold a discussion regarding consulting services for de t9rmining space needs at the Emily Fowler Library. 84 Hold a discussion regarding FM 2499 from FM 2181 to FM 407, f Regular Meeting of the City of Denton City Council on Tuesday, t: September 1, 1981' Rt 7:00 p.m. in tha Council Chambers of the Municipal Building at which the following items will be considered: 4 r> 7:00 p.m. 1. Consider approval of the minutes of the regular meeting of August 4, 1987 and the emergency meeting of AN4ost 10, 1987. .r , ,g j I ` City of Denton City Council Agenda September 1, 1987 Page 2 i 2. Presentallon of Beautification Awards to Mr. Ralph Lew13 and The Hair Station. 3 Consider a request froia the Central Business District Association to place banners over N. Locust and N. Elm ' for "County Seat Saturday. Banners to be installed September 2, 1987 until September 21, 1987, 4. Public Hearings A. Consider a petition of Harold Easley requesting a variance of Article III, 4,03 (H)(2), of the City p of Denton Subdivision and Land Development Regulations for a 2S.7 acre tract located on the north side of Luginbyhl Road approximately one mile east of FM 24S0. The property is further described as a tract in the J.C.P. Melton Survey, Abstract No. 802. Article 4,03 requires t e j improvement of an 8S9.21 foot section of i Luginbyhl Road. (The Planning and Zoning Commission recommends denial.) Y-37 B. Hold a public hearing on the proposed 1987.88 Annual Program of Services. S. Consent Agenda 1 Each of these items is recommended by the Staff and k approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the City Manager or his designee to implement each item in f accordance with the Staff recommendations. I A. Plats and Replats 1. Consider approval of preliminary and final rePlat of all of Lot 1 and part of Lot 4, Block S, of the Fry Addition. (The Planning +l and Zoning Commission recommends approval.) f B. Tax Refunds 1. Consider a tax refund for Merrill Lynch Relocation in the amount of $734.11. ~ i 1 i Cit; of Denton City Council Agenda September 1, 1987 Page 5 6, Ordinances A,, Consid+r approval of an ordinance approving threg change orders to the contract between the City of Denton and Tonto Construction, Incorporated; approving payment in the amount of $25,OSS.42; I and providing an effective date. 7. Resolutions ! A. Consider a resolution designating the week of ~i October 4.10, 1987, Public Power Week. "I jl~ B. Consider approval of a resolution supporting the planning and construction efforts of FM 2499. 8. Miscellaneous matters from the City Manager. 9. Official Action on Executive Session Items: 1 4;? A. Legal Matters :r B. Real Estate r,t C. Personnel D. Board Appointments 10. New Business: tl5f.` This item provides a section for Council Members to suggest items for future agendas. 11. Executive Session: A. Legal Matters Under Sec. 2(e), Art. 62SZ-17 V.A.T.S. 1. Hold a discussion of litigation including Maverick vs. the City of Deng and Martin vs. t_e ty enton, County vs. C=~ ; Penton, an Doe sslb a litigations including t"Te City of Demon's claim against Duininck j „x Brothers and the Patel claim. Art. 62SZ-17 B. Real Estate Under Sec. 2(E), aF. V.A.T.S. H 1. Hold a discussion regarding a possible water plant site acquisivion. 2. Consider offer to purchase County's interest V^~~ in Flow Hospital C. Personnel/Board Appointments Under Sec. 2(g), Art 6252.17 V.A.T.S. " iv , City of Denton City Council Agenda September 1, 1987 Page 4 I C E R T I F 1 C. A T E i I certify that the above notice of meeting was posted on the ~ bulletin board a the fit~of 1987 City of Denton, o'clock on the ay o ' CIT SECRETA! Y 1733C j r~ ~ 1 . ,r 4 f f ,r 1 1 r 71, , t; a" R ~ . .aux. . . ;r w i t s AGENDA CITY OF DENTON CITY COUNCIL September 1, 1987 Work Session of the City of Denton City Council on Tuesday, September items will be Municipal 1987, at Building Sat S which ithethfolli following Defense considered: i Note. Any item listed on the Agenda for the Work Session may n also be considered as part of the Agenda for the Regular Meeting. S:15 P.M. 1. Hold a discussion regarding the 1997 water rate study and ordinance 2. Review the proposed annexation required to reach Lake Ray Roberts. 3. Review the 1986 estimated population by Districts and County Precincts. 4. Presentation of the long range fire Department equipment funding plan. S. Hold a discussion regarding the City policy for naming park land and facilities. 6. Receive a report regarding the "Standards of Service for the 5mily Fowler Public Library". 7. Hold a discussion regarding consulting services for 1 determining space needs at the Emily Fowler Library. ; R 8. Hold a discussion regarding FM 2499 from FM 2181 to , FM 407, ' Regular Meeting of the City of Denton City Council on Tuesday, September 11 iat 7:00 ' which the t following Council items Chambers will the Municipal Building a considered: 7:00 p.m. 1. Consider approval of the minutes of the regular i meeting of August 41 1987 and the emergency meeting of II August 10, 1987, T i. r ."ii City of Denton City Council Agenda September 1, 1987 Page 2 2, Presentation of Beautification Awards to Mr. Ralph Lewis and The Hair Station. 3, Consider a request from the Central Business District Association to place banners over N. Locust and N. Elm for "Count Seat Saturday. Banners to be installed September 2, 1987 until September 21, 1987, 4. Public Hearings A. Consider a petition of Harold Easleyy requesting a variance of Article III, 4.03 (H)(2of the City of Denton Subdivision and Land Development Regulations for a 2:.7 acre tract located on the north side of Luginbyhl Road approximately one E mile east of FM 2450. The property is further described as a tract in the J.C.P. Melton Survey, Abstract No. 802. Article 4.03 requires the improvement of an 859.21 foot section of Luginbyhl Road. (The Planning and Zoning a, Commission recommends denial.) V-37 B. Hold a public hearing on the proposed 1987.88 Annual Program of Services. 5. Consent Agenda Each of these items is recommended by the Staff and r approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the City Manager or his designee to implement each item in accordance with the Staff recommendations. A. Plats and keplats 1. Consider approval of preliminary and final replat of all of Lot I and part of Lot 4, Block S of tue Fri Addition. (Thi Planning and ZonIng Commission recommends approva).) B. Tax Refunds 1. Consider a tax refund for Merrill Lynch Relocation in the amount of $734.11. I f I I I City of Denton City Council Agenda September 1, 1987 Page 3 6. Ordinances A. Consider approval of an ordinance approving three change orders to the contract between the City of Denton and Tonto Construction, Incorporated; i i approving payment in the amount of $15,055.42; t and providing an effective date. i 7. Resolutions 4 A. Consider a resolution designating the week of October 4-10, 19870 Public Power Week. j i N. Consider approval of a resolution supporting the I planning and construction efforts of FM 2499. Miscellaneous matters from the City Manager. 9. Official Action on Executive Session Items: A. Legal Matters s B. Real Estate J j C. Personnel I D. Board Appointments 10. New Business: This item provides a section for Council Members to suggest items for future agendas. 11. Executive Session: A. Legal Matters Under Sec. 2(e), Art. 6252-17 V.A.T.S. ' 1. Hold a discussion of litigation including Maverick vs. the City of_ Denton and Martin Ventone City c s enb l e litcounty C , ps gat on, r.c u ng ' the ty of Denton's claim against Duininck i Brothers and the Patel claim. ~x B. Real Estate Under Sec. 2(f), Art. 6251-17 V.A.T.S. . 1. Hold a discussion regarding a possible water plant site acquisition. 2. Consider offer to purchase County's interest in Flow Hospital V C. Personnel/Board App.;.ntments Under Sec. 2(g), Art 6252-17 V.A.T.S. I City of Denton City Council Agenda September 1, 1987 Page 4 i C E R T I F I C A T E j + I certify that the above notice of meeting was posted on the bulletin board at the City Nall of the City of Denton, Texas, on the day of 1987 at o'clock (a.m.) pYm. CITY SECRETARY E ;f 2733C .1 1 ] rt ? t 1 f ,1 1 t 1 ~ ~ F a 1 ~ J r F , tJY ti :4 1 FM 9 i 1 j ~Y 1r Y i r r 1 l sY a "Kk; eI F'. V1vlw, Y September 1, 1987 WORK SESSION CITY COUNCIL AGEATIA ITF TO: MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Lloyd Harrell, City Manager SUBJECT: CONSIDER 1987 WATER RATES j RECOMMENDATION: The Public Utilities Board, at their meeting of August 12, 1987, ( recommended to the City Council approval of proposed rates. 1 SUMMARY/BACKGROUND: !I The fiscal year 1988 Operating Budget has been approved by the Public Utilities Board and has been sent to the Council f•r consideration. The Budget included an 8.51 Water Rate Increase. However, even with the Increase, the Water Department h showed a deficit which is primarily dui.; to the debt service for Ray Roberts. A rate Increase of 11.461 would be necessary to I, result in a balanced budget. Discus3ions with the Public Utilities Board, City Manager and Staff resulted in the targeted rate Increase being set at B.S1. The rate case was completed using a combination of the previous MAC study and budget programs developed in-house. The proposed rate increase provides $671,755 In additional revenue over present rates. This results in an 8.231 overall rate increase. Part of this study involved utilizing the MAC study to determine cost allocations. This program allocates plant in service, menses and revenues for each customer class. This method was utilized in the previous study and was utilized again this year in order to analyze rates on a uniform basis. Residential water rates will increase 7.001, commercial rates will Increase 10.641, Intragovernmental rates will increase 9.081 and fire line, fire hydrant meter and other miscellaneous rates will Increase approximately 1.1.3S1. / PROGRAMS, DEPARTMENTS OR GROUPS Ai-FECTED• City of Denton, Utility Administration, other Departments, and the Citizens. 9 5018Ut1 5 t, r ^)r 1 CC Meeting Page 2 i FISCAL IMPACT; 1988 (w/proposed rate Inc) Revenues enses $9,8130093 Expenses 7 996 000 Debt Service $19408,000 Ret on Invest S21 000 Net Gain or (loss) ($111"`907) j Respectfully submitted, %.o&VOW r C y Manager .E P&e Y. Budget/RatenAdministrators ` A rove R. E, Nelson, xecut ve Director of Utilities EXHIBIT I Urdinan^4 (Under review by Legal Department) II Current vs Proposed Rates III Bill comparison IV Water Rate Case Summary of Revenue Requirements V PUB Minutes of August 12, 1987 s f 4~ e "y a rF S018Us2 t ,a i~ F I CITY OF DENTON WATER UTILITY CURRENT YS PROPOSED RATES Proposed Current Rate Schedule Rates Rates Residential Rate Wl 3/4" Meter $5,75 $5,00 First 15,000 gal 1.65 I.SS 15,000-30,000 gal summer 2,20 2.05 15,000-30,000 gal winter 1.65 1,55 All over 30,000 gal summer 2.70 2,20 All over 30,000 gal winter 1.65 1.55 Com/Ind Rate W-2 3/4" Meter 12.00 10,25 Commodity Charge/1000 gal 1,70 1,52 6 Sales for Resale Rate W3 Minimum Charge 150,00 150,00 Deaand Charge per 1,000 gals 16,00 16,00 Commodity Charge 63 ,63 Over 3,000,000 gal n/a n/a Intra-Govt Fin. Wtr Rate W-4 1 3/4" mrter 11.25 10.25 i' Commodity Charge/1000 gals 1.55 1,52 Intra-Govt Raw Wtr Rate W6 Minimum charge 118,00 108,75 Commodity Charge/1000 gals 1.10 1.00 k Standby Fire Serv Rate W7 611 line 'I 8" line 16,00 14.25 I 23.75 21,25 ;,f Metered Hydrants Rate W•10 Customer Charge minimum 19.50 17,75 Commodity charge/1000 gals 1.80 1.65 "r t r' S000:4~ evu &Jul `i 1 ) f FINAL 1988 il.ter Rate Cale CHM City 0 Denton Water Utility 03-Aua-87 Residential Bill Comparison 05113 PM Current Rates vs Proposed Rates i Billed Proposed Current Proposed Current j Gallons Summer Summer Winter Wcter Facil cho 15.75 $5.00 15,15 $5.00 0-15k oil 111.65 11.55 11.65 $1.55 i E 15k-30k oil $2.20 $2.05 $1.65 $1.55 over 30k ea 12,70 $2.20 11.65 $1.55 t; 0 5.75 5.00 5.75 5.00 11000 7.40 6.55 7.40 6.55 26000 9.05 8.10 9.05 8.10 31000 10.70 9.65 10.70 4.65 k 41000 12.35 11.20 12.35 11.20 c 61000 15.65 14.30 15.65 14,30 84000 18.95 11.40 18.95 17,40 { 10,000 22.25 20.50 22.25 20.50 1 12.000 25.55 23,60 25.55 23.60 14,000 28,85 26.70 28.85 26.70 15,000 30.50 28,25 30,50 28.25 ` 17,000 34.90 32.35 33,80 31.33 19,000 39.30 36.45 37.10 34,45 4^ 21,000 43.70 40,55 40.40 37.55 23,000 48.10 44,65 43.70 40.65 25,000 52.50 40.75 47,00 43.75 28,000 59.10 54.90 51.95 49.A0 30,000 63.50 59,00 $5.25 51.50 4} 33.000 71.60 65.60 60.20 56,15 360 OOh 79.70 72.20 65.15 60.01 $I 396000 37,80 7e,e0 70.10 65.45 e ±x 43,000 98,60 87,60 76.70 71.65 46,000 106,70 94,20 81.65 76.30 t'. r~ 44,004 114,80 100,90 86,60 90195 n! $0,000 117, 5o 103.00 88.25 02.50 $54000 131,00 114400 96,50 90.25 a 60.000 144.50 125.00 104. 75 98, v0 ` 11 e~., EMIBffd r a~ P 1988 WATER RATE CASE SUMMARY OF REVENUE REQUIREMENTS 19€8 1988 CURRENT PROPOSED DESCRIPTION RATES_ RATES REVENUE j OPERATING REVENUE $ 8,164,369 $ 8,864,943 NON-OPERATING REVENUE 9586150 968.160 SUBTOTAL REVENUE $ 9,122,619 $ 9,813,093 OPERATING EXPENSES 6,100,000 61100000 RAY ROBERTS 1,864,000 _ 1,864,000 OPERATING INCOME $ 21168,519 $ 2,849,073 i DEBT SERVICE 1,408,000 11408,000 FIXED ASSETS 1,032,000 1,032,000 y RETURN ON INVEST. TRANSFER 621,000 621,000 NET GAIN /<LOSS> 802,481> 111,907> SALES (1,000 GAL.) 4,289 4,289 f y: M COST PER 1,000 GAL. $ 1.90 $ 2.06 F DEBT COVERAGE RATIO 1.63 2.02 "SRS , RETURN ON INVESTMENT 14.32 27.60 Paq@ 1 Y 1988 SUMMARY WITHOUT RATE INCREASE i 22-Jul-87 WATER SERVICE PROFCRMA 13123100 ACT FY FY FY 1986 1987 1988 MILL GAL SALES 31687 49059 41289 - Cost/1000Gals -1.46 -1_65 -1_90 REVENUES Residential $2,714 1:3,489 $3,975 Commercial 2,389 2,865 3,588 Resale 200 408 514 j Intragovernmentrl 62 99 87 Tap Fees 210 115 175 Fro Rata 0 .+2 48 Aid in Construction 0 346 339 Sala of scrap/FA 0 3 3 Interest Income(oper) 12 6 0 Misc Income 14 12 36 Interest Inc(non-op) 978 299 358 ! TOTAL REVENUES $6,579 $7,674 $91123 `f EXPENDITURES Personal Services $1,290 $1,484 $1,881 Supplies 27:0 271 299 'l Production Power 520 614 658 j Lewis Hydra Expenses 0 0 0 Maintenance 6eB 670 663 Purchased Water 762 859 960 f 'tf Services 155 214 222 w Insurance and Sundry 24 35 75 Bad Debt 30 32 38 { Admin Transfers 595 602 596 r+;; Ray Roberts Pmts 0 0 11864 '•r"":? ?j TOTAL EXPENSES $4,284 $4,781 $6,961 d' ' 11.,1 r 7 NEI OPER REVS $24295 12,893 $2,162 ; CAPIT AND OTHER NON OPGA EXPENSES f Fixed Assorts $668 $874 $1,032 ` 889 10531 19446 1•' Debt Service Other 13 0 n Rot On Inv Trans 540 462 521 ' Incr in Working Cap 0 0 0 TOT NON OPER $2,110 $2`867 $2,961 TUT OPEk NON DPER EXP $6,394 $7,648 $9,422 111 aaa:ate ■~naac ,ansaaa 1 NET GAIN (LOSS) ties 426 11759) Debt Cast /1000 gal $0.240 $0.:80 $O.L30 DEBT SERVICE COVERAGE '.',5e 1.89 1.54 v i Page 2 J MAC STUDY - 1988 SUMMARY WITHOUT RATE INCREASE FINAL EXHIBIT III LHN City of Denton Water Utility 20-Jul-87 1987 Rate Design Study I 09108 PM Revenue Requirement input parialters Deicrfptlon FY 1986 FY 1987 FY 1988 Operating Eapensesi Personal Services sir290,000 11114831749 $1,581,000 (Capitalized Labor) 0 0 0 f Supplies 220,000 ~ 0,000 271 000 Production Power r 299,000 520,44 614,000 658 000 Maintenance , 688,000 670 0 00 Purchased slater 7 r 668,000 62,000 859000 Services . 960,000 f 1531000 214, 440 Ins 6 Sundry ~ 222,000 24,000 35,610 75,000 Administrative Transfer 5959000 602,000 596,000 Bad Debts 309000 32,000 41 000 III Subtotal 1 4,284,451 40781,799 5,1001000 ' j Other Operating Revenues, not used 0 0 not used 0 not used 0 0 0 not used 0 0 f Tap Ftla 210,000 1151000 175,000 not used 0 0 0 ~ not used 0 r~ not used 0 C Other 0 0 0 '~~Svbtot,l 0 0 0 210,000 115,000 175,000 J ' Non-Operating Revenues Sole Of Scrap 274 31000 31075 In tar a It Income Miscellaneous 9900208 3050000 357,500 A not used 13rS54 124000 360000 0 0 0 Aid In Construction not used 0 378,000 386,575 Subtotal 0 0 1,004,336 699,000 783,150 rt ~i Other Informitions not used not used not used not used Salsa Mill Gal 3,687 41054 41284 4, L rr Page 3 j f i j I MAC STUDY - 1988 SUMMARY WITHOUT RATE INCREASE i LHN City of Denton Mater Utility 20-Jul-87 1987 Rate Design Study 0910B PM Projection of Revenue Requirements Description FY 1906 FY 1987 FY 1989 ' Actual Act/Est Budget 1 Total Operating Expenses 14,284,454 $4t781,794 $51100,000 P]us1 } 2 Debt service 889,000 11531,000 1,408t000 3 Ray Roberts Payments 0 0 118649000 4 Fred Assets 6680000 374,000 11032,000 L!a!t ~ ~5 Other Revenues 210,000 115,000 175,000 y' 6 Non-Operating Revenue 10004933, 698,000 783,150 E 7 Equalst Cash Revenue Requirement 149627,118 $6,373,799 $81445,850 6 Percent Change NA 37.75% 32.51% 9 less) Debt Service $8899000 11,531,000 $10408,000 10 Equal a Expenses Before r+ Debt Coverage 131738,118 $4,842t799 $7,037,850 11 Interest Portion of Debt 867,493 11067,413 970,578 12 Depreciation Expense 513,232 624,368 6030465 13 Equa1,1 Accr Rev Requirement 5,1189843 5,5541580 816911843 f . j 14 Plant in Service $22,761,156 $27,8490389 127,9129481 15 Losst Accumulated Depreciation $8,491,766 $9,175,231 $9t858,696 16 Lessi Contributions 110912,733 12,4611736 12,813,550 ;'y ( 17 Plums CHIP Soi.? Funded 0 0 0 1 18 Equalas Net Plant in Service 1,351,237 6,2060422 51240,135 19 Operating Revenue $513649791 16,8580534 40.144,369 Bas! Revenue Growth NA 11493,743 19305405 20 Bale Alto Change NA 0.00% 0.00% 21 Not Used i `F 22 Return 19-0-4) 11,445,673 $1,358,735 S750t519 23 Rate of Return 12211(191 $9.63% 21.89% 14.32% 24 Avg 86-88 Rot Rate cf Pot $750,519 5.441 6.03 4.48 S. Br 25 Debt Coverage Ratio 119-(10-41114 2158 1.69 1.53 j 26 Funds Available After Debt 119)-(1) 1137,673 $4840735 (1181,481) 27 Return on Investment Transfer 553t000 462,000 521,000 ' 28 Funds Available After Return 194,673 229735 1802,490 t 29 liorking Capital 30 Cost/1000041 (w1o rate increase) 1.4551 1.6897 1,9036 Page 4 i , 1 MAC STUDY - 1988 SUMMARY WITHIUT RATE INCREASE I LHM City of Denton water Utility 20-Jul-67 1987 Rite Design Study 09108 PM Description FY 1986 FY 1987 FY 1988 Revenues $5,364,791 $6,PS8,534 48,164,369 I Operating Expenses 41284,454 4,781,799 6,9649000 Other Revenues 1,214,336 8130000 958,130 ?V, Debt Service 889,000 11531,000 11408,000 Capital Additions 668,000 874,000 190329000 y f, x. Return an InVesteent Transfer 5534000 462,000 521,000 war a:, tE rF Working Capital 0 0 0 A Resalnder 184,673 22,735 1802,4011 ;a t 4 " 1000041 sales 34607 41059 44209 , rA 1. A ~a i -1 4/1000041 1./551 1,6097 119036 r r I!r 4 1 y Y I r r7•• ; , Y b' Iyr l ,.t d+, t 31 r J J •tv, !u F Page b ',L4 u: w r r i'.va . vs N . ar.w I 'FINAL LNM City 0 Denton Neter Utility 21-2u1-67 1988 Rate Deti#n Stu4y 12(51 AM ANNUAL SUMMARY TOTAL TOTAL TOTAL TOTAL TOTAL TOTAL 1986 SUMMARY AT PROPOSED RATES NATER RESIDENTIAL COMMERCIAL FIRE GOVERNMENTAL SALES FOR (NITHOUT ANY RATE INCREASE) DEPARTMENT SERVICE SERVICE PROTECTION SERVICE RESALE R` 1 TOTAL OPERATINI EXPENSES 8,964,000 31+26,083 310341619 104,796 60,505 3151917 2 PLUS HIT SERVICE 11408,000 681,190 651,821 41187 12,192 58,010 3 PLUS: FIXED ASSETS 19032,000 499,282 490,421 31709 1,474 30,312 4 LESS OTHER OPERATING REVENUE 175,000 991200 121788 0 21Oi3 0 5 LESS1 KK-DPERR7146 REVENUE 783,170 384,124 3039346 21663 91006 34,011 6 EQUALS3 CASH REVENUE REQUIREMENT 8,445,850 41134,231 307400730 110,429 90,232 370,228 7 LESS) DEBT SERVICE 11408,000 681,190 651,621 41787 121142 581010 I EQUALS) EXPENSES BEFORE HIT COY. 71037,050 3,453,041 3,088,904 105,642 78,040 71212;8 9 PtU61 INTEREST PORTION OF DEBT 970,571 416,568 438,421 71441 11,462 40,688 10 KIPKCIATION EXPENSE 687,163 3341860 30#9901 21924 1,360 29,821 +r q 11 EOtlplh ACCRUAL REVENUE RED 8,691,843 4,264,267 3,838,132 111,907 91,182 3814721 12 PLANT IN SERVICE 27,412,411 13,8399493 12,507,098 944902 320,994 19349,994 a 0 LESS: ACCUMULATED DEPRECIATION 9,0581696 41819,637 494321190 331320 113,375 459,914 14 PLUS: CHIP (BOND FUNOE01 0 0 0 0 0 0 15 EDUAIU NET PLANT IN SERVICE 10,053,705 1,1191158 1,014,901 R+1383 2074619 140,020 t,.. " It PLUI: RATE BASE ADDITION! 0 0 0 0 0 0 17 LESS) CONT0110IONS 12x113,650 8,3994137 51645,667 43,566 147,357 527,922 18 EQUAL81 TOTAL RATE BASE 5,240,137 21420,7,} 21379,240 17,816 60,262 362,091 1 19 SALES AtVENU£ 6,1841369 31964,909 315811192 30,360 671330 513,518 20 RETURN 114-;6.311 750,514 329,960 3111886 (76,560) $1572 173,882 2k RATE OF RETURN ON PLANT120111) 14,321 13.831 13.363 •424 121 4.251 47,961 J22 HIT COVERAGE RATIO 119-11-31111 1.53 1.40 1,49 ;14.991 1,46 3.99 f 23 FUNDS AVAKAILI AFTER HIT 119.81 (261,4811 1169,322) 1172,5301 (60,084) 12,9011 14!1350 ~I 24 RETURN ON CITY 1NVEMENT 5210000 1521060 234,112 19771 51992 211467 T P. ( 25 FUND) AVAILABLE AFTER RETURN 123.241 1102,4611 1421,3821 1412,2501 11191401 11,094) 121,185 =1 Pape 6 CITY OF DENTON WATER UTILITY REVENUE RECOVERY MODEL Proposed Rate Increase Summary + y I CLASS PROPOSED RATE OF SERVICE INCREASE M) INCREASE % RESIDENTIAL (W1) $ 278,469 7.00 COMMERCIAL {W2) $ 382,033 10.64 r -0- -0- ' RESALE (W3) ` ^ . INTRA-GOVT. (WO $ 7,820 9.08 t i Y STANDBY FIRE 12.68 SERVICE (W 7) $ 2,143 METERED HYDRANT (W 10) $ 000 18.13 r TOTAL $ 871,766 8.23 r ~I Page 7 1988 WATER RATE CASE CURRENT vs PROPOSED RATES CURRENT PROPOSED RATE SCHEDULE RATES RATES 'E ` RESIDENTIAL RATE W1 3/4" Meter $ 5.00 $ 5.75 .SUMMER First 15,000 gal. 1.65 1.65 16,000-30,000 gal. _ 2.05 2.20 OVER 30,000 gal. 2.20 2.70 WINTER All Usage 1.551.66 f ' COMMERCIAL/INDUSTRIAL RATE W2 3/4" Meter _ $ 10.26$ 12.00 Commodity Charge/ 1000 gal. 1.52 1.70 -GOVERNMENT INTRA FINISHED WATER RATE W4 i 3/4" Meter $ 10.26 $ 11.26. Commodity charge/ 1000 gal. 1.62 1.65 INTRA-GOVERNMENT RAW WATER RATE W6 Minimum Charge $108.75 $118.00 J Commodity Charge/ 1000 gal. _ 1.00 1.10 STANDBY FIRE SERVICE RATE W7 4 •,J 1 8" Line $ 14.26 $ 16.00 8" Line 21.26 23.76 F`. METERED HYDRANTS RATE W10 Customer Charge Minimum $ 17.76. $ 19.60 Commodity charge/ 1000 gal. 1.66 1.80 i Page 8 KOAKAAW V , 1988 WATER RATE CASE SUMMARY OF BILL COMPARISON CLASS OF SERVICE CURRENT PROPOSED $ RATE DESCRIPTION RATE DIFFERENCE f RESIDENTIAL 1 j SUMMER 4,000 GAL. $14.30 $15.65 $ 1.35 SUMMER 21,000 GAL. 40.55 43.70 3.15 SUMMER 439000 GAL. 87.60 08.60 11.00 ANNUAL AVG. 11,300 GAL. 23.40 AVG. 25.37 AVG. 1.97 s COMMERCIAL . r. 80000 GAL. $ 22.41 $25.60 S 3.19 25,000 GAL. 48.25 54.50 6.25 j 50,000 GAL. 86.25 97.00 10.75 1000000 GAL. 162.25 182.00 19.75 , INTRA-GOVERNMENTAL I 5,000 GAL. $17.55 $ 19.00 $ 1.15 150000 GAL. 33.05 34.50 1.45 30,000 GAL. 55.85 57.75 1.90 !i. STANDBY FIRE SERVICE 6' LINE $14.25 $ 16.00 $1.75 8' LINE 21.25 23.75 2.50 r , 14 . Page 9 s'' 1988 WATER RATE CASE SUMMARY OF BILL COMPARISON ($11,000 GALLONS) CLASS OF SERVICE CURRENT PROPOSED $ DESCRIPTION RATE RATE DIFFERENCE RESIDENTIAL i 6UMNER 8,000 GAL. $2.36 $2.61 S .23 6UMM N 21,000 GAL. 1.93 2.06 .1b 9UI R 43,000 Gw:.. 2.04 2. Z• .25 ANNUAL AVG. 11,300 CAL. 2.07 2.26 .16 COMMERCIAL n, 6,oW GAL. $2.60 $3.20 $.40 ' 26,000 GAL. 1.93 2.16 60,000 GAL. 1.73 1.94 ' Dal 1000000 GAL. 1.62 1.62 .20 INTRA-GOVERNMENTAL 9000 GAL. $3.67 $3.90 S.23 1 6 i ,000 GAL. 2.20 2.30 .10 wry 30,000 GAL. 1.68 1.93 .07 l~ r.:1 page 10 t e l r r 1988 WATER RATE CASE a 005T PI9t 1000 CALIAtIlS 2.T PROPOSED RESIDENTIAL RATES (SUMMED' ONLY) u 23- 21 2.1 2 8 10 15 20 28 30 38 40 QQ.LM CK 1000) .L x N T 1988 WATER RATE CASE a ooar m low 0AL1" 4 3.0 V 3.6 3.a U PROPOSED COMMERCIAL RATES 3.2- 3- 2A 2.6 2.a 2A 23 L2 < 2., 2 a ,0 ,a 20 23 30 35 40 au;oHS pc ,ooo) 11 4: i I - FINAL 1988 Water Rate Case LHM City of Denton Water Utility 03-Aua-81 Residential Bill Comparison 05113 FM Current Rates vs Proposed Rates Billed Proposed Current Proposed Current Gallons Summer Summer Winter Winter Facil cea $5.75 $5.00 $5.75 $5.00 0-15k as) 11.65 $1.55 $1.65 $1,55 { 15M-30F all $2,20 $2.05 11.65 11.55 ovsr 30M as 12.70 $2.20 11.65 $1.55 ° o, I 0 5.75 5.00 5.75 5.00 1.000 7.40 6.55 7.40 6.55 2.000 9.05 8.10 9.05 8.10 3.000 10.70 9.65 10.70 9.65 4.000 12.35 11.20 12.35 11.20 ~A 61000 15.65 14.30 15.65 14.30 4t" 81000 18.95 17.40 18.95 17.40 j 10.000 22.25 20.50 22.25 20.50 , 12.000 25.55 23.60 25.55 23.60 s ' 14.000 28.85 26.70 28.85 26.70 13.000 30.50 28.25 30.50 28.25 17,000 34.90 32.35 33.80 31.35 R 19,000 39.30 36.45 31.10 34.45 21,000 43.70 40.55 40.40 31.55 s 274000 48.10 44.65 43,10 40.65 k 254000 52.50 48.73 47.00 43.73 " " 'N 26,000 $9.10 54.90 51.95 48.40 ar ti 1 30,000 63.50 39.00 55.23 51.30 `k 33.040 11.60 65,60 60.20 56,15 1+' rz 36,000 79,70 72.20 65.13 60.80 394000 87.80 78.80 70.10 65.45 43,000 98.60 87.60 76.70 71.65 c*. 46,000 106.70 94.20 8i.65 76.30 49,000 114,80 100.80 $6.60 80.95 I $04000 117.50 103,00 88.25 82.50 55,000 131.00 114,00 96.50 90.25 60.000 144,50 125,00 104.15 99.00 Ire. Page 13 lpd J.r FINAL 1989 Water Rate Case LHM City of Denton Water Utility 01-Aua-87 Cosaerciil Bill Cosparison 05113 PM Current Rates vs. Proposed Rates Billed Proposed Current Gallons Rates Rates Facil chg 112.00 $10.25 l All gallons $1.70 $1.52 k - - - - 0 12.00 10.25 r 1.000 13.70 11.77 S 2.000 15.40 13.29 31000 17.10 14.81 4,000 18.80 16.33 6,000 22.20 19.37 8.000 25.60 22.41 ' .i 10.000 29.00 25,45 + 12.000 32.40 28.49 14,000 35.80 31.53 15,000 37.50 33.05 1 17,000 40.90 36.09 Fr r } 19,000 44,30 1; *.13 5~ k y _y 21,000 47. 70 4[.17 i1b . N. 23,000 51.10 ;15.21 1 ar 75,000 54.50 48.25 t 28,000 :9.60 52.81 30,000 63.00 55.85 u'srx c. I ~33,000 L8.10 60.41 36,000 73.20 64.91 { 39,000 18.30 69.53 z ,a 6 + 0 43,000 05.10 75.61 ifs>> r'„e 464000 90.20 80.11 49.000 95.30 84.73 y4 t gti, A~; $0.000 97.00 86.25 554000 105.30 93,85 f{ 60,000 114.00 101145 Nn ' r f ' ,4j 4 Page 14 yl FINAL City of Linton Water Utility LHM Rsvense Recovery Modal 22-Jul-87 0907 AM Rate Schedule Same Rate Charges 9111 ng Re onus Customer Commodity Total Determinants Recovered l Residential Rate WI 3/4" Meter $5.75 $5.75 1714007 $9B31290.25 I" Meter 6.75 6,75 0 0 1 1/2" Meter 10,00 10,00 0 0 2" Meter 11.00 11.00 0 0 i First 15,000 gallons $1.65 1.65 911,7499000 11514,286 15,000 - 30,000 gal Summer 2.20 2.20 433,633,000 0531993 15,000 - 30,000 gal Winter 1.65 1,65 91,191,000 150,465 i All over 30,000 gal Summer 2.70 2.70 20618IB,000 558,409 All ever 30,000 oil Winter 1.65 1.65 5606501000 ?3,486 Total Rate WI Recovery $4,253,928,15 Commercial/Industrial Rate W2 3/4" Meter $12.00 $12.00 0 $0.00 1' Meter 13.00 13,00 0 0.00 1 U 2" Meter 15.00 15.00 29,490 442,350.00 i ~ 2" Meter 17.00 17.00 0 0.00 l 3" Meter 50.00 50,00 0 0.00 4' Meter 84.00 04,00 0 0.00 6' Meter 107.00 107.00 0 0.00 I~ B" Meter 121.00 121.00 0 0.00 „ Commodity Charge/1000 gal $1.70 1.10 2,07511031000 31527,675.10 Total Rate W2 Recovery $3,910,025.10 R Tr' Sales for Resale Rite W3 r Minimum Charge $::.x.33 $159,33 3 $478.00 I y Demand Charge 0.72 0,72 11385,000 302,130.00 Commodity Charge $0.63 0163 326,074,000 205,930.62 Total Rate W3 Recovery 508,530,62 a?, Intra-Goverment Finished Water Rate W4 314" Meter 111.25 111.25 967 $10,878.15 ' 1' Meter 12,50 12.50 0 0,00 ; s 1. 1 02' Meter 15,50 15,50 0 0.00 ~2' Meter 17,50 17.50 0 0100 3' Meter 53.50 $3.50 0 0100 4' Meter $5.00 05.00 0 0.00 Meter 115100 i15,00 0 0.00 B' Meter 125,00 125,00 0 0.00 Commodity Chargel1000 gal $1.55 1.55 5315570000 83,013.35 total Rate W4 Recovery $93,892,10 Standby Fire Service Rate W7 Xi 8" Meter $16.00 116100 11200 $19,200,00 8' Meter 23.75 23,75 f Total Rate W7 Recovery Metered Hydrants Rate W10 F~ Customer Charge Minimum 119.50 $19,50 486 $94360.00 Commodity Charge/1000 gat $1,80 1,00 Page 1S y , i FINAL LNM 22-JUI.87 Clty of Denton Nate Lulty JOISJ AM 1998 Rate Desi{n Study ANNUAL SUMMARY 1968 SUMMARY AT PROPOSED RATES TOTAL TOTAL TOTAL TOTAL 1Qik HATER AFSIDENTIk COMMFACIk FIRE GOVERNMENTAL SALES FOR OEPARfMENT SERVICE SERVICE PROTECTION SERVICE RESALE j 1 TOTAL OPERATING EXPENSES ' 81484,000 3,116,063 2 PLUS DENT SERVICE 3,034,619 104,741 BO,S65 -.-313,.411 t I J PLGSI F11ED ASSETS 19106'000 611,190 651,621 41117 12,192 5B,D10 4 LESS OTMEq OPERATING REVENUE I,O31,ON 444,292 140 424 3 LESS) NON-OPERATING ITS 000 31509 11414 30,312 I 2150 40,100 12188 REVENUE 18 0 2,013 361,124 357,348 2663 0 6 EIUALSI CASH REVENUE REQUIREMENT ' 99006 34,011 1,443,150 1 , 3,740,130 110,429 131231 40,332 $10,228 ) LESS) DE9T SERVICE 3,408,000 861,190 6}1,821 4,16) 11 li f 1 EPUALSI EXPENSES WORE DENT COV, 1,031,850 ! 4}J 041 ' 1 3B,OID 3,088,904 IOS,k42 719040 3!2,216 4 Pktdl INTEREST PORTION OF DENT !D 476 DEIPRECIATION EXPENSE 410,571 334 666 471,422 J 2,1441 i 813,465 134,680 301,801 2121 111462 40,811 11 EIOk9r ACCRUAL REVENUE AEI 1,380 11,121 1,841,693 41284,261 3113J0132 111.40) 47,161 39!,111 12 PLANT IN SERVICE 27,411,481 13,634,497 1215010041 41p902 320014 I,l49,94{ 13 LESSI ACCUMULATED DEPRECIATION 4,131,641 4,6:4,837 4,4!2,140 31111,313 320 11 PLU41 COIP (IOND FUNDED) , 111,313 434,414 0 0 0 0 15 EWI NET PLANT IN SERVICE 0 0 ' 18,053,783 118110136 1,014,401 61,363 16 PLUSI RATE IASE ADDITIONS 201,619 140,010 IT LESSr CONTAIIUTIORS 0 0 0 0 12,11'.650 8 399,}31 5,695,011 434566 0 D I II EDUAL91 79TAL RATE BASE 111,351 311,911 ; ` 5,110,135 1,110,719 2 lJ4 210 f 7,118 60,762 $62,090 I~ 14 SALES REVENUE 1,154,41? 4,253,36/ ),964144 20 RETURN CJ!•16•!I1 J7,P03 45,150 34B,SSB 21 RATE OF RETURN ON 111411.111 /11J 1'441,043 411,419 711,111 113133)1 13,392 161,122 120 21,501 25,55L 30,00E •410,341 11 DEBT COVERAGE RATID I19•II.31lVI 21'121 4,57% i I! FUNDS AYAIIAIIt AFTER DENT fH 81 2,02 1,91 2,10 116,11) 24 RETURN 01 CITM 1AFTER Ri 104 09! 119,137 2110 ,311 23 FUNDS AVAILABLE AFTER RETURN 123.141 1111,407) 1112,9233 234112 175,8281 4,!11 131,710 ~ t, 111 i 992 l1,4dS , f 116,3511 111,3413 I1,D74! 118,143 t I . , Page 16 1988 SUMMARY AT PROPOSED RATES 22-Jul-87 WATER SERVICE PROFORMA 13730156 ACT FY FY FY 1986 l .'U7 1988 MILL GAL SALES 3,687 41059 41289 Cost/1000 Gals 1.46 1.69 2.06 REVENUES Residential 42,714 $3,48'9 449267 Commercial 2,389 2,865 39978 Rose 1e 200 408 514 Intragovernmental 62 99 95 'rep Fees 210 115 175 Pro Rata 0 32 48 Aid in Construction 0 346 339 Sale of scrap/FA 0 3 3 Interest Income(oper) 12 6 0 Misc Income 14 12 36 { Interest Inc(non-op) 976 299 358 i 70TAL REVENUES $6,579 $7,674 $9,813 EXPENDITURES Personal Services $1,290 ;11484 slX581 ? Supplies 220 271 299 Production Power 320 614 658 Lewis Hydro Ekpenses 0 0 0 Maintenance 688 670 668 Purchased Water 762 859 960 Services 155 214 222 i Insurance and Sundry 24 35 75 Pad Debt 30 32 41 f Admin Transfers 40 593 602 596 Ray Roberts Pmts 0 0 1 864 I. F ? TOTAL EXPENSES 14,284 $'4,781 $6,964 I • Ii NET OF'ER REVS $2,295 $24893 $2,849 a CAPIT AND OTHER NON OPER EXPENSES 111 Fixed Assets $66S $874 41,032 Debt Sarvice 889 19531 19408 Other 13 0 Rot On Inv Trans 540 462 521 Incr in Working Cap 0 0 0 TOT NON OPE:R $2,110 $2,861 $24961 TOT OPER It NON OPER EXP .16,394 $7,648 $9,925 '7 ma=xis =a=non nnn=mm NET GAIN (LUSSI $385 s26 ($112) Debt Cost /1000 gal $0.240 $0.380 $0.330 DEBT SERVICE COVERAGE 2.58 1.89 2102 Page 17 S MAC STUDY - 1988 SUMMARY WITH PROPOSED RATE INCREASE FINAL LNM City of Denton Water Utility 22-Jul-87 1987 Rite Design Study 09,54 AM Revenue Requirement Input Parameters Description FY 1406 FY 1987 FY 1988 Operating Ewpensesi Personal Services !1,2401044 11,483,749 11,581,000 (Capitalized Labor! 4 0 0 Supplies 220,000 2719000 249,000 Production Power 520,454 614,000 658,000 Maintenance 688,000 670,000 668,000 Purchased Mater 762,000 859,000 960,000 Services 155,000 214,440 222,000 Ins i Sundry 24,000 35,610 75,000 Administrative Transfer 5954000 6021000 59b,0010 Bad Debts 3C, 300 32,000 41,000 Subtotal 4,2841454 4.701,744 51100,000 r ! , ' Other Operating Revenuess not used 0 0 0 not used 0 0 } not used 0 not used 0 0 0 Tap Fees 0 0 0 a 210,000 113,000 175,000 not used 0 0 0 not uud not used 0 0 0 r Other 0 0 0 Subtotal 4 0 0 2104000 115,000 175,000 , i Non-Operating Revenues Bale Of Scrap 274 31000 30075 Interest Income 4409208 303,000 337,500 MI scelIaru0us 13,054 12,0004 369000 ' not used ya Aid In Construction 0 not used 0 7784000 386,575 Subtotal 0 0 0 100049336 698,000 703,150 Other informations not used not used 1y not weed It not used sales Mill Oat 31681 41059 41204 . u ~ Z 11. Page 18 n Y t,. Y. is x♦ t li ,n i... li f j MAC STUDY - 1988 SUhN[ARY WITH PROPOSED RATE INCREASE LHM City of Denton Water Utility 22-Jul-87 1987 Rate Design Study 09159 AM Projection of Revenue Requirements Description FY 1986 FY 1987 FY 1988 Actual Act/Est Budget I Total Operating Expenses $4,2849434 $4,161,799 $3,1009000 j Plus$ I` 2 Debt Service 889,000 11531,000 11408,000 3 Ray -aborts Payments 0 0 11664,000 } 4 Fixed Assets 668,000 8748000 1,032,009 Less1 5 Other Revenues 2100000 115,000 175,000 6 Non-Operating Revenue 1,0041336 698,000 783,150 : 7 Equals: Cash Revenue Requirement 14,627,118 $6,313,799 18,445,830 8 Percent Change NA 37.75% 32,51% 9 11 Debt Service $8591000 $19531,000 $1,408,000 3 10 Equals) Expenses Before OeEt Coverage $3,738,118 $448429799 $19037,650 Plus: 1I Interest Portion of Debt 867,493 11087,413 970,378 12 Depreciation Expense 5130232 624,368 683,465 13 Equalsi Accr Rev Requirement 34118,84 61354,580 8,691,893 ' .r 1 1 14 Plant in Service $22,7614156 $219849,389 $21,912,481 f 13 11 Accumulated Depreciation $9,491,766 19,175,231 $9,858,696 16 Lessi Contributions 111912,733 12,467,736 12,813oW i 17 P1usi C41P Aand Funded 0 0 0 l8 Equals: Net Plant in Service 2,357,257 6,206,422 S,240913S 19 Operating Revenue $5,364,791 $6,8361534 $8,854,943:, Base Revenue Growth NA 1,493,743 19996,409 20 Ban Rate Change NA 0.00% 0.00% 21 Not Used 22 Return 19-47-4) 111405,673 $1,356,735 111441,093 23 Rate of Return 122111161 59.63% 21,89% 21.50% 24 Avg 86.88 Rot 111, Rato of Rot (XI 6 ,441,093 10.44% • 6603 4,48 6129 25 Debt Coverage Attic (19.110.417/9 2.58 1.89 2.02 26 Funds Available After Debt (191-17) 1737,673 1484,735 1409,093 1 21 Return on Investment Transfer 553,000 4621000 521,000 28 Funds Available After Return 1846673 22,735 1111,9071 S 29 Working Capital " 30 Caetlf000lal lw/o rate increase) 1,4551 1.6897 24646 Pape 19 MAC STUDY - 1988 SUMMARY WITH PROPOSED RATE INCREASE LHI4 City of Denton Water Utility j 209159.87 1967 Rate Design Study 1 Description FY 1986 FY 1967 Fy 1988 Revenues $5,364,791 06,858,534 $9,8540943 Operating Expenses 41284,454 41781,799 6,964,000 Other Revenues 1,2141336 813,000 9581150 Debt Service 889,000 1,531,000 104081000 I Capital Additions 668,000 874,000 1,0329000 E t > Return on Investment Trans4er 553,000 462,000 521,000 . 1 Working Capital 0 0 0 , .A ` Remainder 164,673 22,735 111109071 1000011 Bales 31687 40059 4,264 r 1/1000081 1,4551 1.6897 2.0646 4 . r 1 ee ~ L' Yee ~ w t Fat: P. 1 Page 20 1987 - 1988 RATE SURVEY BASED ON RESIDENTIAL'CUSTOMER, 5/8" or 3/4" METER WHOSE CONSUMPTION IS 10,000 GALLONS PER MONTH CUSTOMER RATE FLOWER MOUND . ...................•\.1...............................•...\.................... $ 31.42 DALLAS COUNTY #6 •\.••.•..\.\...•.\\...•••........•.a..\\\•\\ 29.99 * GLEN HEIGHTS •..l• 29.20 CEDAR WILL ........................NNi....N\N\.......................................... 27.60 HUTCHINS tool •.NN\YNNNN•NN\NNN•NNNN.a.NI..N..NNNNI.NNII•N••.i\abaubles 27.60 * D/FW AIRPORT .08.0 11.90..00 see I also makes 0 as 600001 **$,*Dole 26.60 LEWISVILLE •....\la.Moses N.....a .............a.....a.••••.....•......•a•••••a........ 26.15 GRAND PRAIRIE .........................•..1..•..1..••lseemed l..•.............................. 14.81 DUNCANVILLE N•NNN.•Nabbaaa H.NN\.•.NNN.•N!.•N..N..NNNNN..••.•N.•assess 23.85 TRA (COPPELL) .23.24 COCKRELL HILL 23.12 DENTON (with proposed rata Mcmase) ...•••does* •!ease llll•\••N••••••••l•\!••\•. 22.25 THE COLONY uNN.N•N.NNNN.N•.NNN.N.NN.*.0.S U.N.NN•N•o..•N•U•.u•.uu 22.00 CARROLLTON .....................•\...•...........N.N•..........\.............L......\•..•... 21.33 .....N•••.l\••.••....N\\N••N•asses .•••..•l•.li•....••........1..1.....••.•\•. DESOTO 20.76 LANCASTER ..1........•.........\.....a.NN.•............a ......................N....... 20.70 DENTON (W/O proposed rate Mareass) .NIN•..•••s$ NN•NI.. NI••..N.•..•... N 20.50 ' • SEAGOVILLE ~~.'.......l...l.l•..••....1\.....•N.• .....................N...........•l•.1..•.••..l 10.90 FARMERS BRANCH NDoes •.NNN•boos ..I•.N.•bNN•NHNN.N.Y IN...NN NN NN.. NN 19.35 RICHARDSON ......N.........N...........a .................1 .........................NN..N. 16.0+0 GARLAND .......*doe .NNN.••NN.•NNease •..N.•toga asks I.N•al•N.IN Nad•N.l N••.ll... N... 16.38 ' ADDISON .a....\..•.M........•..N i.l l•I.NNN•..losses as N ll•N N.N••NNN•N NN NN.• 14.70 * , PLANO ...........................aN..••.•.•ll!•l...•N.l...l..gooses ........Issas .ll•......1•...N. 14.44 IRVING ....l..i ....................................................al.Does ..i............N........N 14.34 * MESQUITE .N.Same N.••N.Ngasses .NNNN$IIaaNN..•N.l N. N NSN N N...I.\ I N N.I.I•..l N. 14.05 * DALLAS Goa, .l.l..l••..I..INN.NIN•HNN..HN•NN.NIINN•NNNN.NNNN.NUt..iN.l...•. 12,93 * AVERAGE WITH PROPOSED RATE INCREASE S 21.75 AVERAGE W/O PROPOSED RATE INCREASE $ 21.71 * DOES NOT INCLUDE PROPOSED RATE INCREASE Page 21 EXCERPT MINUTES PUBLIC UTILITIES BOARD August 12, 1987 1. CONSIDER 1987 UTILITY DEPARTMENT WATER RATE STUDY, The fiscal year 1988 Operating Budget has been approved by the I Public Utilities Board and has been sent to the Council for consideration. The net loss in the water system in that budget is $199,000 even with an 8.58 rate increase built into the { revenue figures. A rate increase necessary to result in a zero balance would be approximately 12.469. Discussions with the Public Utilities Board, City Manager and Staff resulted in the E targeted rate increase being set at 8,58. t The rate case was completed using a combination of the previous MAC Study and budget programs developed in-house. The proposed rate increase provides $671,755 in additional revenue over present rates. This results in an 8.238 overall rate increase. Part of this study involved utilizing the MAC study to determine cost allocations. This program allocates plant in service, expenses and revenues for each customer class. This method was utilized in the previous study and was utilized again this year in order to analyze rates on a uniform basis. Residential water I rates will increase 7.008, commercial rates will increase 10.648, intragovernmental rates will increase 9.088 and fire line, fire hydrant meter and other miscellaneous rates will /I increase approximately 14.358. I Fiscal impact follows: I 1988 1987 (w/proposed- rate inc) Revenues $7,6740000 $9,813,093 Expenses 5 636 000 7 996 000 $2 03 8,0-0-9 l Debt Service $1,267,000 $11408,000 i Ret on Invest 508 000 521 000 Net Gain or (loss) $26,0 ($111, ) The Board reviewed data on the 1987 Water Rate Study. Discussed Dallas' study of existing water rates of several surrounding communities. Robert LaPorte made a motion to approve the proposed rate structure as written and forward to the City Council. Second by John Thompson. All ayes, no naves, motion carried. b418U:6 E ~ DATE; 09/01/87 CITY COUNCIL REPORT FORMAT TO; Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager 0 SUBJECT: PROPOSED ALIGNMENT OF ANNEXATION TO LAKE RAY ROBERTS 1 I RECOMMENDATION! Staff will provide maps at the meeting identifying proposed alignments. SUMMARY: The City Council requested mtaff to provide information to the Council about the alignment and timing involved in extending the city limits of Denton to the Lake Ray Roberts Dam. r .aBACKGROUND: ' In 1984, the city began annexing property in east Denton to ensure protection of the future water source of the city and to control land uses that might infringe on the quality of the water solace. PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Engineering Department and staff involved In the development process and property owners. FISCAL IMPACT: Alignment that includes roads and structures will require the expenditure of funds for public Improvements. Respect ly submit e : ~ f d .'a y arrel Prepare: by: City anager .a. Cecile Carsonr . { Urban Planner ! Approved: y David Ellison Acting Director of Planning and Development DATEi 09/01/87 5 CITY COUNCIL REPORT FORMAT -rl t S E TO: Mayor and Members of the City Council FROM: Lloyd Harrell, City Manager i SUBJECTt Review of population changes within the four voting districts RECOMMENDATIONS 1) Instruct staff to prepare preliminary changes in district boundaries for public inputs and City Council consideration. 2) Establish a committee to prepare preliminary change, in j district boundaries for public inputs and City CouttAl consideration. SUMMARYi The 1986 population estimates are based on the NCTCOG population ! allocation by traffic survey zones (TSZ). In order for the four districts to contain approximately equivalent populations defined as plus or minus five (5) percent, each district should have a s~ population between 14,316 and 15,823. Districts k and 3 are within this range, while District 4 falls short of the minimum with a I population of 14,1731 and District 2 is higher than the maximum with a population of 16,295. 4 tCr BACKGROUNDS t x.' 5 The current district map was adopted in Novembers 1982 based on the .F 1980 census figureee At that time, each district contained approxi- mately equivalent populations. The existing district boundaries cross. over voting precincts in such a way that some precincts are split into two districts. t° PROGRAMS, DEPARTMENTS OR GROUPS AFFECTEDS Not applicablee .f FISCAL IMPACTS 3 SI w J; Not applicable. Respec lye it t" City Manager r Prepared bys Harry Pe sued Urban Planner Approved. sr David Ellison u- Acting Director for Planning and Development rip I it TABLE I 4 POPULATION CHANGE BY PRECINCT 1980-1986' 1 j 1986 1 1980 NC'TCOG NUMERICAL PERCENT PRECINCT CENSUS ESTIMATES CHANGE CHANGE Precinct 1S 1,396 3,969 1,673 11968 Precinct 1K 30245 3,631 386 21149 4.8 Precinct 1V 10376 1,717 341 27.2 Precinct 4L 40535 5,770 11235 Precinct lE 615 11269 654 106.4 Precinct 1H 31126 3,053 -73 -2.34 Precinct 4N 20728 2,910 iB2 6.67 757 3,311 1,584 9012 Precinct 4H 1,Precinct 1L 10016 10365 289 28.6 Precinct 1C 10611 10519 -92 -5,7 50.7 Precinct 4D 20070 1,020 -10050 - 5403 Precinct 4E 1,639 3,185 1x487 5119 , L Precinct 4F 938 1,425 4803 Precinct 4J 2,658 3,943 1x285 Precinct 4K 2,251 2,601 347 15.4 Precinct 1M 20309 30759 10450 62.8 Precinct 3F 3,000 2,635 -365 -1242 Precinct 1J 2,841 3,970 11129 39.1 Precinct 10 3,813 4,130 317 8.3 Precinct ,G 40743 S, 714 971 2065 " 253 253 Precinct 1R p 26029 TOTAL 470730 60,279 12,519 = 1 r. r. r , M1 r - tp ! t I r "V 1. i 1. T ~ 1 r 25799/1 Y r, tom,.., _ r.. 'j i TABLE 12 RACIAL CHARACTERISTICS OF 1986 POPULATION BY PRECINCT PRECINCT/ SOTAL AMERICAN DISTRICT POPULATION WHITE BLACK INDIAN ASIAN OTHER Precinct 4G* 1,84 794 176 3 17 94 Precinct 1D" 678 631 27 2 5 13 Precinct 1J* 1,856 1,732 65 9 0 52 Precinct IK* 1,865 1,621 104 6 6 128 ` Precinct 1S 3,069 1,091 1,933 12 0 33 Precinct IV 1,717 185 1,459 5 2 66 Precinct 4L' 4,679 3,833 477 23 75 271 DISTRICT I 140950 90887 40241 60 105 657 j 70 4.39 PERCENTAGE OF 100400 65.13 28,38 .40 DISTRICT POPULATION _ N 6. PERCENTAGE OF 24.80 16.40 7.04 .10 .17 1.09 TOTAL POPULATION PRECINCT/ T01AL AMERICAN DISTRICT POPULATION WHITE BLACK INDIAN ASIAN OCHER Precinct IE 10269 10227 29 3 10 0 4 Precinct 4B 3,341 30127 110 7 13 84 Precinct IN 3,053 20938 55 12 15 33 Precinct 1L 1,365 '.•''1 18 8 4 23 3 31 55 Precinct 1M• 1,072 1 29 38 Precinct 10 1,519 1,3666 6 8 83 3 3 Precinct 4N 20910 20726 94 10 30 60 Precinct 1K* 10766 10535 99 5 5 122 415 DISTRICT 2 160295 150049 643 51 137 PERCENTAGE OF 100.00 92,3$ 3.95 031 .84 2055 DISTRICT POPULATION 27,03 24.97 1.07 108 ,23 069 PERCENTAGE 09 TOTAL pOPULAT'ON - - r Denotes a split of precinct into two districts, 2S79g/2 TABLE II RACIAL CHARACTERISTICS OF 1986 POPULATION BY PRECINCT (Continued) PRECINCT/ TOTAL AMERICAN DISTRICT POPULATION WHITE BLACK INDIAN ASIAN OTHER i Precinct 4D 10020 945 38 2 2 33 Precinct 4E 3,185 3,P77 22 3 13 70 Precinct 4? 1,425 10327 35 9 13 41 3 Precinct 4J 30943 30474 189 B 122 150 I Precinct 49 2,601 20341 125 5 42 86 I Precinct 1M• 2,697 2,C48 413 8 76 140 f DISTRICT 3 140861 130112 822 35 270 522 y, PERCENTAGE OF 100.CO 88.90 5,53 .24 1,62 3.51 DISTRICT POPULATION PERCENTAGE OF 24.65 21.92 1136 .06 .45 .87 TOTAL FOPULATIO14 d e'? PRECINCT/ TOTAL AMERICAN DISTRICT_ POPULATION WHITE BLACK INDIAN ASIAN OTHER Precinct 1R 253 136 10 1 2 4 Precinct 4LO 10091 895 111 5 17 63'. Precinct 1JA 20112 10976 74 11 0 51 Precinct 1D* 3,452 30337 14 .4 28 59 Precinct 4G* 4,630 30385 755 14 74 402 Precinct 3? 2,635 2,457 47 13 5 113 DISTRICT 4 14,173 120226 10011 58 126 692 '.r PRRCENTAGE OF 100000 86069 7.13 .41 189 4488 DISTRICT POPULATION 6 "o PERCENTAGE 01 23.51 20.38 1668 .10 .21 1.15 TOTAL POPULATION Denotes a split of Precinct into two districts, o- 2579g/3 i 'I , a , 4 + ` +fA I 1 3p 1' IS r ; i 1 J s + to ~i r....., C fl wn~r S~J I t , Si,VA4Y DIST 1 14,950 .o.n. r r r,l.e / / • N L a. r r+~..m+r rNr'r W DIST 2 151295 DIST i 14,86.1 i DIST 4... 14,173 } f( I r 7 50- ~ I 1 1 CITY of DENTON, TEXAS MUNICIPAL BUILDING / DENTON, TEXAS 78201 / TELEPHONE (817) 588.8307 Office of the City Manager MEMORANDUM 3 TO: Lloyd V. Harrell, City Manager I FROM, Rick Svehla, Deputy City Manager DATE: August 27, 1987 IN SUBJECT: Fleet Funding for the Fire Department Attached is a memorandum from John Cook outlining the future * needs of the Fire Department. John has wozked a long time looking for ways to enable us to male the improvements of the fleet while causing minimal disruptions of the aerating funds or to the motorpool funds. To that .end, h, has enlisted the aid of Jack Jarvis. Between the two of t'em, they have code up t F.; with a plan that will meet our needs well into the future. err wl+ This plan will have a significant impact on our budget. However, this scenario is the least expensive one that will provide for the needs of the department as it expands to the "t ;r+ new stations. John and Jack have done a very good job of trying to schedule and save money wherever we can. That is why only leasing once and why we are suggesting a purchase we are of three engines at once. These strategies will allow us to ~receive significant discounts while maintaining the integrity ~ of the operating and motor pool funds. As I mentioned earlier, these were the main concerns going into the plan and I believe G John and Jack have found the best solutions to the problem. We look forward to visiting with the Council on September 1 to E discuss any questions that they might have before we implement I , F this pla F Y T t ick Svehla Deputy City Manager s j °1 I 3S92M 1 MEMO 87-046 i JUL 15 W7 TO: Mr. R. Svehla, Deputy City Manager Cf1YCh•AN~CFRn~ S~r~ FROM: J. L. Cook, Jr., Fire Chief 4/ DATE: 9 July, 1987 w RE: Master Plan for Apparatus Procurement FY 1987 - FY 2000 By the year 2000, the Planning Department expects the population of the City of Denton to be approximately 105,200 people. Based upon the requirements of the State Board of Insurance of Texas the Fire Department should have the following minimum numbers of apparatus in-service. TYPE NUMBER DEFICIENTs Engines 10 5 Ladders 3 2 Ambulances 3 1 ti Reserve Engines 3 2 Reserve Ladders 1 1 i *Based upon existing fleet. i; If we were able to purchase these units at 1987 dollars we would be required to expend the following dollars. Engines: $200,000 x 5 _ $1,000,000.00 Ladders: $450,000 x 2 = 900,000.00 Ambulances: $60,000 x 1 - 60,000.00 Reserve Engines: $200,000 x 2 = 400,000.00 ! Reserve Ladder: $450,000 x 1 450,000.00 { $2,810,000.00 I 1 Obviously, the only solution w; uld be to purchase these units by means of bond ! funds In Capital improvement Programs. We already have one of tFe required engines Included in existing bond fund 11986 CIP] and have projected $500,000 to be included in the 1991 CIP for a second ladder. This still leaves us deficient $2,110,000.00. j This problem is compounded by the age of our existing fleet. By the year 2000 all of our existing engines and the snorkel must be replaced if we are to continue to use them on a 20-year cycle. We keep them In front-line service for 20 years s' and In reserve for 10 years for a total life of 30 years. i i f 3 Our booster is scheduled to be replaced In FY 1987 and an ambulance is purchased every year to maintain a five year replacement cycle. Therefore, fourteen ambul- ances will be purchased by the year 2000. Total costs for these replacements will be $2,320,000.00 In 1987 dollars. If we replace them according to schedule, the years 1987 to 2000 would look like the following; YEAR ITEM COST (1987 1987 Booster $ 30,000 Ambulance 60,000 1988 Engine - Replace 1968 Mack 200,000 Ambulance 60,000 1989 Ambulance 60,000 1990 Ambulance 60,000 Replace 1970 ALFCO Enginge 200,000 1991 Ambulance 60,000 1992 Ambulance 60,000 Replace 1972 ALFCO Engine 200,000 4 1993 Ambulance 60,000 1994 Ambulance 60,000 Replace Snorkel 450,000 ~ fn 1995 Ambulance 60,000 a !i 3 1996 Ambulance 60,000 T f ' 1997 Ambulance 60,000 Replace (2) 1977 ALFCO 400,000 Engines 1998 Ambulance 60,000 I 4 r 1999 Ambulance 60,000 f 2000 Ambulance 60,000 $2,320,000 NOTE: As engines are replaced, they are placed Into reserve and the oldest reserves are sold as they approach 30 years or are difflcult to repair. 2 r If new apparatus is considered with replacement apparatus, one finds that the 000-00- basic minimums that will aratus that ma, escuectrucks, such as lboats s specialed or air and light support aap air and utilities, disaster units, command vehicles, or hazardous materials re- sponse vehicles. Another complicating factor Is that Station Six should be ready by 1989 and there are funds to purchase a sixth engine. However, we average at least one engine i 43 percent of the time. Over ten m bei ore9units aree out-of-service. It will be even more difficult percent to keep six a ginesr in-service due to the age and condition of our reserve. 4 It boils down to the fact that the fire department has not kept pace with growth In the past and that funds were not set aside to fund apparatus. There are solu- are less painful. The following alternatives should allow for , however, that lions an orderly program to meet current and future needs. 1, 1986 CIP funds for Engine 6 and 1991 CIP funds for a second ladder buy some breathing room. i 2. By creating a pool concept for engine funds andwborrowings romincrsel ouand y Lase r purchasing a new ennlne from motor pool reserve fleet. Each Vme funds are there to buy an engine, we buy - thereby i constantly infusing new equipment. red 3, By beginning to allow a 5 % inflation factor we can beaiil be sothat funds will be there in the future when needed. The motor pool N 4. Future bond Issi:.s must include apparatus purchases. 5. We can get out of the immediate hole by lease purchasing apparatus. 6, Existing motor pool contributions allow us to replace an ambulance each year. Therefore, there Isn't any negative impact on the budget until a third unit ! has to be added. 7. Innovative approaches to fire suppression can be used to bridge the gap, such as: a. More reliance on mutual-aid and automatic-aid. b. Refurbishing existing apparatus to prolong their life expectancy, (about j } cost of new unit). c. More reliance on stricter fire and building codes, especially automatic sprinklers. d. Alternate, less expensive types of vehicles, e.g. use a heavy rescue In re- sidential areas instead of a ladder truck cost of a conventional ladder company) or buy cheap throw-away vehicles and keep half as long. Taking this one step farther, the following proposal outlines a way to spread out i costs through the year 2000 on existing apparatus only, by continuing to use a lease purchase. Under this plan six engines will be purchased through the year 2000 completely replacing our fleet. 3 MOTOR POOL PAYMENT SCHEDULE YEAR PAYMENT AT 58 PAYMENT AT 3$ 1987 $ 71,731 Operations Only $ 71,731 1988 $ 58,731 Annual Payment $ 58,731 24,176 Motor Pool Loan Payment 24,176 f ' 18,504 1st Engine 15,996 18,504 CIP Engine 15,996 ! $119,915 114,893 j 1989 $ S8,731 Annual Payment $ S8,731 I 24,176 Motor Pool Loan Payment 24,176 18,504 1st Engine 15,996 t 18,504 CIP E,igine 15,996 42,000 Ist Lease Payment 42,00 $161,915 $156,899 1990 $161,915 $156,899 l' { 1991 $161,915 $156,899 y 1992 $161,915 $156,899 j r r , " ' sti 50,000 1st Payment Aerial 39,996 1991-92 CIP $211,915 $196,895 1993 $211,915 Last of 5 Lease Payments $196,895 +4 1994 $169,915 Last of Loan Payment $154,89S 1995* $145,739 $130,719 18,504 Purchase Another Engine 1 15,996 S0,000 Replace Snorkel2 39,99 6 ti ~a,l $214,243 $186,711 1996-97 $214,243 $186,711 1998 $214,243 $186,711 18,504 Purchase 2 Additional 3 15,996 18,504 Engines 15,996 $251,251 $218,703 1999-2000 $251,251 $218,703 1 - Replaces 1972 ALFCO 2 - Replaces 1974 Snorkel r-1 i I X 3 - Replaces 1977 ALFCO 4 k i i *NOTE-. FY 1995 - Enough money would be available in the motor pool to outright purchase another engine which would raise contributions to $164,243.00 assuming a $18,504.00 pay back. Also, by 1998 $:"0,080.00 would have been paid in to allow outright purchase of two more engines. Therefore, the lease purchase plan would only have to be used once. By 2008 enough money would have been paid in to replace all three 1988 units, if we assume a moderate Inflation rate or they could be replaced In a CIP Issue. In conclusion, i believe that this proposal provides for an orderly replacement of existing units with only a moderate impact on our annual operating budget. Should s you have any questions, please do not hesitate to contact me. i i i ~ E t a ) ~ .1, 1 1 ~ a e ~r4 1. a ~ 1 T ~ N h tl~ ~ ~iklttI ~ . N_ j .f JLCIec s A 1 G ~ t, F y 5 I N r-, w+ CITY COUNCIL REPORT FORMAT TO: Mayor and Members of the City Council WM: Lloyd V. Harrell, City Manager SUBJECT: Discussion of the Procedures for Naming ~ Facilities and Park Areas } RECOMMENDATION: Approve policy. sI { SUMMARY: This policy provides for naming parks or facilities based n a -number of conditions which are highlighted in the attachment. 4 r ? BACKGROUND: Many park areas have been named recently per the policy. These include Avondale, Martin Luther King, Jr., and Briarcliff. Southdale Park was also renamed Joe Skiles Park. Roberts Field in Mack Park is named for Mr. Ronnie Roberts who was instrumental in a bond issue that built the field. This olicy has been in use for at PROGRAMS DEPARTMENTS OR GROUPS _AFFECT least 10-12 years. 'NIA ,v FISCAL IMPACT: ' I y.. a -n dpi t.. r o- None. 101 RES FUL~ SU TTE f1 10 V. Harrell City Manager s i Pre ared by: h ''fi`t St Name Steve Brinkman „ Title Director of Parks and Recreation r A roved L 7s ame Title 2633C/3 i k i n *C!5r c ton CITY of DENTON, TEXAS civic C•ntor/ 321 E. Mcrcrnnsy/ Denton, TX 7820 f , ll ,4 M E M O R A N D U M t, T0: Betty McKean, Executive Director for Municipal Services and Economic Development FROM: Steve Brinkman, Director, Parks and Recreation ."y DATE: August 270 1987 f SUBJECT: Discussion of the Procedure for Naming Facilities s and Park Areas j Since we anticipate more and more requests for naming park areas and I a4 r 1 recreation facilities, we would like to take our existing policy before Council to re-introduce them to the various procedures that i have been in effect. This policy has been used since the early ~5'" 1970's and was used most recently in naming Avondale Park, Martin Luther Ring, Jr. Park, Briarcliff Parke and in renaming Southridge t Park to Joe Skiles Park. This policy was also used to name Roberts V .Y Field in Mack Park. We have worked to develop donations of land and funds to develop facilitiesr and this policy allows the City to continue our active rill f•n financial solicitation of community groups, businesses, and individuals. ~r ell, c Steve er nkma r. MHM02023 ~i til ~ IY 3 • , • a/t"GG~ e~►~ e.~~:6lLlLL e,R721O~/C~ %I'ldLftPh _ ^ Os»to» Parks and RscrssHon / AsiptonrTsxss 1 (817)J60-8270 - - 4R. CITY OF DENTON DEPARTMENT OF PARKS AND RECREATION POLICY FOR NAMING PARK LANDS AND FACILITIES j I. PROCEDURE FOR NAMING PXRK LANDS AND FACILITIES A. The chairman of the Parks and Recreation Board shall name a committee that will be responsible for recommending a E name for all park lands and facilities to the Board. 3 Be The committee shall be responsible for research, study, j and recommendation of a proposed name to the Board. I Rationale for the selection of the recommended name shall be given in writing. j k C. The Parks and Recreation Board shall approve or disapprove of the name recommended by the committee. D. If the committee's recommendation is disapproved by the Board, then the matter may be referred back to the committee for further action. 1 E. Upon approval, the recommended name will be forwarded to u the City Council for their consideration. II. O,UIDELINES FOR NAMING PARK LANDS AND FACILITIES A. Park lands shall be named within sixty (60) days after z acquisition. Be Park lands and facilities shall be named in the following manner : p~, "11 10 In honor of individuals who donate land for park { space or donate a major part of the funds required to construct or renovate a facility; ' 2. In honor of individuals who sell open space to the City at a reasonable cost; y° 3. In honor of national and state heroes; 4. In honor of deceased community leaders; ' ' S. physical relation to (lakedomtrees# stream, characteristics of the land; 6. In relation to sub-divisions within the City; X•. 7. In relation to streets adjacent to the park. } Recommendations under 10 20 and 4 should not be publicized until final action has been taken by the city Council. tI k f j i f C. Recreation centers that are a part of or lie within the boundaries of a park shall bear the name of that park (such as North Lakes Center or Denia Park Recreation Center) unless the park name cannot be incorporated in the facility name (such as Denton senior Center). i 6 r J r, f , ~h ~ r Ik ' ' M w ~Y 4a i .i7 S r v ~ n , r r /yL. M E M O R A N D U M TO: DETTY l1CKEAN, E%. DIRECTOR OF MUNICIPAL EFRVICES & ECON. DEVELOPMENT FR011: JOELLA ORR, LIBRARY DIRECTOR SUBJ: ITEM FOR CITY COUNCIL AGENDA DATEi August 18, 1987 On March 27, 1987, the Denton Library Board completed the "Standards of Service for the Emily Fowler Public Library" and recommended that thin document be submitted to the City Council for recognition and approval. These are goals that we, as a public library, have been working toward achieving. The document simply formalizes this effort. You will find a copy of the "Standards" attached, along with the required documentation to submit this item for City Council action. Please call me if you have any questions. Thank you for your support in this matter. Jcall r, Library Director of 1099H attachments . a' CITY COUNCIL REPORT FORMAT TO: Mayor and Members of the City Council FROM: Lloyd Y. }carrell, City Manager Emily Fowler Public j SUBJECT: Library" of Service for the RECOMMENDATION: The Denton Library Board recommends approval. ` SUMMARY. This document is designed to assist the Library in evaluating y( its resources, services, and programs. The standards presented l contain both qualitative and quantitative eements. They represent standards proposed and formally adopted for public population base of 50,000-99,999. In j ;v ;'d libraries serving a pop several instances, standards are based upon the provisions of acts, statutes, and ordinances at the Federal, State, and local ! levels. ' v '.t r X L ! BACKGROUND: n i + R 1 as a public library, % These standards represent goals that we, ! m, have been working toward achieving for several years. The formalizes this effort. In 19839 the Texas " document simply and t "St P, c Library Association adopted the document ionals staff i Guidelines for Texas Public Libraries." The profess this statement of s ry b consensus, 4 of the Library endorses, Y it of library 6n , roviding the basis for a high quality Of standards as p r service. Drawn primarily from the Texas Library Association y k they have been supplemented by standards directly standards, related to the community of Denton and other documents adopted I by professional associations at the national and state levels. ` 111 , tY .fUn ~ `Lip i PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: I I j The Library department and the public it serves. 4 FISCAL IMPACT: r 1 4`wF~ Fiscal impact will be based on current economic factors and the City's ability to increase funding for services, staff, and materials in order to meet the proposed goals. Respectfully Submitted: y; Lloyd V. Harreil, City Manager y, a Prepared by: 'Y e ~ ,I 9 7e r. t : it r Director t . Jos 1 rt , Libr 'Betty c e .x. rector Municipal Services/Ec. Dev. • I R.. !i Y is } t i { v , tS t ~~~ll i r ~ ~y,t !u r St ~~L?} r r,I~nAl r. K f •r: tiY. 1 x Y ..a ~t 4s. 3•SJY ~ l S TIf '.I ~q;1 P'A• I y f S }9~~ I C.11 a t x ~ ~y y ly is 'y Y( , t~ I L ° W Td.,~ }S R ~ a 1917L { RESOLUTION NO. A RESOLUTION ADOPTING STANDARDS OF SERVICE AS ASPIRATIONS AND GOALS TO BE ATTAINED FOR SERVICE AT THE EMILY FOWLER PUBLIC LIBRARY; AND PROVIDING FOR AN EFFECTIVE DATE, WHEREAS. Emily Fowler Public Library is a public library of the City of Denton, Texas, and WHEREAS, the City Manager and City statf desire that the ` Emily Fowler Public Library aspire to and seek to attain certain standards of service of the library and have prepared a statement of such standards; and WHEREAS, the city council of the City of Denton believes that such standards are in the best interest of the library and the j citizens of Denton and desires tha` the library aspire to and E seek to attain those standards; NOci, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DENTON, TEXAS: i !1 SECTION I. That the City Council hereby endorses the attache- d Standards of Service for Emily Fowler Public Library. ' SECTION II. That this resolution shall become effective G, immed ate y upon its passage and approval. 1987. PASSED AND APPROVED this the day of i' x'. RAY STEPHENSe MAYOR f ATTEST: e s JENNIFER WALTERS, CITY SECRETARY ±tti ',a APPROVED AS TO LCGAL FORM: I DEBRA ADAMI DRAYOVITCHr CITY ATTORNEY F BY: rrj 4- I , , r 1 1 { DENTON LIBRARY BOARD Minutes The regular meeting of the Denton Library Board was held in the Board Room of the Emily Fowler Public Library on Tuesday, July 28, 1987, at 700 p.m. PRESENTI David Speck, acting chairman; Mary Jo Pickina, Jean Glasgow, Dorothy Adkins, Lupe Gonzalez, Margret Chrieman, Ray Stephens and Joella Orr. ABSENT; Rodney Hutton (ex) 1. Approval of minutes. Dorothy Adkins moved and Lupe Gonzalez seconded that the minutes of the June 23, 1987, meeting be approved as read. Motion carried unanimously. 2. Appointment of nominating committee for 1987/88 officers. David Speck appointed Lupe Gonzalez, Dorothy Adkins and Jean Glasgow to the nominating committee. Officers will be elected at the August meeting. 3. Report on library planners for expansion. The Board read a proposal t from HBW Associates, Inc. of Dallas, on a propoael for consulting services. The proposal consists of two elements of work. Phase One consists of a review of the .p existing capital funding available to the library and how to expend the funds in order to achieve the greatest potential for improving library service in the City of Denton, and assistance with the preparation of a L.S.C.A. Title II grant application to the, Texas State Library so that the City of Denton can apply for said funds. Phase One consists of four consultant days of work at a cost not to exceed $2,656.50. The Phase Two proposal consists of a detailed, long-range look at the Denton Public Library. A plan, with specific re:ommendations regarding services, automation, facilities, collections, staffing, and budgets will be prepared. The plan will look ahead 15 years. Phase Two consists of twenty-six consultant days of work at a cost not to exceed $19,666.50. After some discussion, Margret Chrieman moved that the Bosrd accept the proposal and that the proposal be sent to the Denton City Council for approval at the next possible meeting, Dorothy Adkins seconded the motion. Motion passed unanimously. 4. Old Business. Joells Orr Informed the Board that the final version of I the Standards had been completed, with all of the suggested revisions. Since the Board has already recommended that this document go to Council for approval, a suggestion was made to send it with the HBW Associates proposal. Mrs. Orr told the Board that she would see that this was done. 54 New Business, The dinner for outgoing Board member Saroh Lockhart will be held Saturday, August 1, at 6130 p.m, at Allis I's. Cathie Irick will call and confirm this date and time with all members. The Texas Library Association's District 7 annual meeting will be held $n Fort Worth on October 23-34. Board members were asked to mark their calendars. Additional informatirn from TLA will be coming in September. The Board made a request that the parking lot be restriped and a hole be patohed. Joella Orr said she would investigate having this done and report back. of/Li00H 175 DENTON LIBRARY BOARD March 26, 1987 The regular meeting of the Denton Library Board was held in the Board Room of the Emily Fowler Public Library on Thursday. March 26, 1987, at 7:30 p.m. S PRESENT: Rodney Hutton, Chairman; Sarah Lockhart, Dorothy Adkins Jean 1 Glasgow, Lupe Oonzalezi David Speck and Joella Orr. ABSENT: Ray Stephens (ex) and Magaret Chrisman (ex) f 1. Devid Speck moved and Dorothy Adkins seconded to Approve the minutes of the February 26, 1987, meeting. Motion passed unanimously. 2. David Speck moved and Lupo Gonzalez seconded, that beginning in May the meetings will be changed from the fourth Thursday of each month to the kt) fourth Tuesday of each month. This change is necessary due to the Library V-4 Li4 being closed at 6 p.m. on Thursday. Motion passed unanimously. (f,j 3. David Speck moved for approval of the proposed "Standards" and to forward them to the City Council for approval. Dorothy Adkins seconded. The Board aloo thanked Jean Glasgow for her help in editing the document. I~ " A diacuseion was held on the Capital Improvement Bond issue surveys i which were sent out. There had act been enough time to have very many I returned as of the date of the meeting. 'rho Board members expressed their r L opinions on buying or leasing a bookmobile and the possibility of placing e library branch at the new Martin Luther King Center. Joella will send the Board members the results of the poll, so that it may be discussed at the April meeting. 5. The Board decided to visit the Renner-Frank Branch of the Dallae Public Library on April 23, the date of the next hoard meeting. David Speck moved to adjourn at 9:05 p.m., Jean Glasgow seconded. Motion y } passed unanimously. . DENTON LIBRARY BOARD April 1987 Due to the death of former Board member Alicia Travelle, the visit to the -Frank Branch of thRenner e Dallas Public Library on April 23, 1987, was canceled so that current Board members could attend memorial services, The trip was not rescheduled. . i. STANDARDS OF SERVICE FOR EMILY FOWLER PUBLIC LIBRARY DENTON, TEXAS i i GENERAL STATEMENT Public libraries, through their services and facilities, contribute to the ! quality of life in the communities they serve. This document of standards V f will assist the Emily Fowler Public Library in evaluating its resources, services, end programs, A library committed to excellence will help to enhance the quality of life for the citizens of Denton. The users of the Emily Fowler Public Library deserve the highest quality service possible in order to fulfill their educational, informational, recrea- tional, and rehabilitative needs. High quality service is dependent up,, several factors: well-selected, well-maintained collections in adequate numbers; the availability of qualified and enthusiastic personnel; convenient hours of serviced an inviting physical facility, easily accessible to all i' segments of the community) and financial resources to meet the needs of the community served. In 1989, the Texas Library Associat:on adopted the document "Standards and Guidelines for Texas Public Libraries." (A public library is defined as a s library operated by a single public agency or board that is freely open to all persona under identical conditions and that receives its financial support in i whole or in part from public funds.) The professional staff of the Emily 1 Fowler Public Library endoraea, by consensus, this statement of ttendards as providing the basis for a high quality of library service. The standards presented in this document contain both qualitative and r quantitative elements. They represent standards proposed and formally adopted for public libraries serving a population case of 50,000-99,999. Drawn pri- marily from the Texas Library Association standards, they have been supple- nented by standards directly related to the comuunity of Denton and other documents adopted by professional associations at the national and state levels. In several instances, standards are based upon the provisions of &eta, statutes, and ordinances at the Federal, State, and local levels. t. y4 s rk» L ? i • 1 ' wl 1 J STANDARDS OF SERVICE Emily Fowler Public Library Page -2- ADMINISTRATION This division administers and supervises all library activities. Further- more, it is responsible for insuring that the library meets the standards for accreditation as set forth in the Texas Library Systems Act. Of particular importance in this regard is the administration's responsibility to demon- strate, annually, to the Texas State Library effort by the city of Denton to j maintain or increase library funding levels or per capita expenditures, This division also serves the public and staff through close cooperation with and support to/from the different departments within the City as a whole. i Standards 1. The staff shall implement and monitor library programs; t 2. Prepare annual budgets and monitor expenditurest 3. Plan for capital improvements; 4. Promote the integration of library programs into the community= t Maintain pertinent records and files and prepare necessary reports; 6. Develop library growth in conjunction with local, regional, state, and l o national organizations and agencies: 7. Accept, -ickn wledge, and record gifts and donationsi and 8. Investigete and coordinate efforts to inform the community about the resources, services, and programs the library provides, utilizing local and regional media. Provision of adequate services is based on an $18 per capita support. 10. Provision of excellent service is based on $25 per capita support. 11. Adequate service requires a staff equal to one per 2,000 people in the , population served, with professional librarians equal to ono per 10,000 people, ("Professional librarian means a staff person holding a Master's degree from an ALA-accredited prog'ram.) , # 12. Ekoellent service requires a staff equal to one per 1,500 people in the population served, with professional librarians equal to one per 8,000 f people. 13. Personal and professional demands require librarians with a broad general education, appropriate subject knowledge, and specialized skillet with the capacity to interpret and achieve institutional objectives and with a commitment to patron needs. ry i ~i - y fe _ .wwri n«usmM is STANDAAI!S OF SERVICE Emily Fowler Public Library Raga -3- 14. The library shall be undir the direction of a professional librarian. Additional professionals shall head each of the following areas: services for children; services for young adults; services for adults; I organization and control of materials; reference/information set-vices; and subject areas as appropriate. 15. Personnel from disciplines other than librarianship shall be utilized as needed tj support or implement library services and programs. 1 16. All staff positions shall be filled by persons with the qualifications and skills necessary to discharge their duties and responsibilities, 17. Salaries should be sufficient to attrpct and hold qualified personnel at all levels. ' 18. Professional librarian salaries should be competitive and comparable with salaries paid other professionals with similar job responaibili- ! ties and educational preparation. 19. Nonprofessional salaries should reflect local pay scales for similar work. 20. An adopted pay scale based on a position classification plan should provide equitable compensation for the same levels of responsibility, 21. The library i administration shall be committed to coatinuuus personnel development, providing both incentives and opportunities. dj 22. Staff at all levels should be provided with appropriate in-bervics f ' training and have the right to participate in continuing eduction 1 opportunities. Such opportunities should include course work work- r shops, institutes, and professional conferences at regional, state, and c national levels. 23. All library and division staff meetings shall be held at established intervals and with adequate notice. j 24. An open door policy must exist on all levels to expedite the handling j of questions and the ret, wing of nrobleme related to job responsibili- ties, perfomance, etc. 3 25. All staff should have conditions of employment which contribute to job satisfaction, high morale, and effective performance. 26. All staff shall be given the opportunity to participate in the drafting " or revising of library personnel policies and procedures, % ' ..c;•~.;Y ..V,, °l.a i',. a/:. .-l.yp9 1 t 1 J STANDARDS OF SERVICE Emily Fowler Public Library Page -4- 27. Manuals of approved library pererinel policies and procedures must be available in 4he administration office and in each division of the i ' library. 28. Each staff member shall receive a staff manual containing essential information for library employes. 29. Employment should provide opportunity for advancement. 30. All employees must work within a position classification plan with clearly defined and differentiated jot requirements, duties, and responsibilities. 31. A written job description shall exist for all positions within the i library. 32. A written performance evaluation shall be made of each employee according to adapted procedures and at established intervals. 33. Written procedures should exist which protect all staff members against demotion or termination without adequate cause and due process. 34. To provide adequate service the library rhall be open 60 hours per week. !1 35. To provide excellent service the library shall be open 72 hours per e week. % i 36. The physical facilities shall reflect the library's service philosophy and its program of service. ay 37. To provide adequate service, tha size of the facility shall equal .75 A F;a square feet per person in the population Lerved. h' 38. To provide adequate public parking adjacent to the library, ten parking .~y spaces shall be provided plus one apace for every 300 square feet of ? floor area in the building. y k. 39. Adequate staff parking equal to one assigned apace per staff member should be provided adjacent to the building. 40. Access to and use of the facility shall be in adherence with current sots, standards, etc., adopted ty local, state, and Federal government A F'. "t a agencies. :y 41. This library building shall be efficient, flexible, and expandable. 4 , 1 ~ ' 4 r r t C tL` lea ~ Py I t ~ Sri IF I i' IC z f. STANDARDS OF SERVICE Emily Fowler Public Library Page -5- 42. The areas of the library that readers ue> most frequently shall be located for public convenience and in functional relationship to permit economic operation and ease of supervision. ti 43. Public and private space which ip appropriate for the individual needs , and group activities of children, young adults, and adults shall be provided. 44. A multipurpose room may be provided for i programs and group meetings, complete wlih auxiliary storage, audio-viaual equipment/operation space, and a kitchenette. 45. Work areas separate from the public area, with deaignated work stations and ad paste storage, should be provided for profeesional public 5 service ~caff. 46. Space shall be adequate to accommodate a variety of material formate. 47. Furnishings shall be suitable in design and comfort for the age group using them. r 48. Flexibility shall exist to accommodate present and future technological developments, e.g., the implementation of a computer based library j catalog and the use of technology for database searching. a' ADULT SERVICES ` Thin division has three major responsibilities: to provide print and non- print resources for adult patrons; to provide reader guidance to meet the i ' informational, educational, recreational, and rehabilitative needs of adultel ' j and to plan and aronsor services and programs for adults 9nd agencies within the community. • ! In addition to staffing the Readers' Advisor desk; Adult Services staffs `A the Information desk, which acts as the library's main switchboard. This division provides a major service for patrons in the library by linking their needs with the appropriate service units. t Standards 1. Materials purchased for the library's collections must moot the cri- teria included in the library's written selection policy approved by ,eti +j the Denton City Council, November 22, 1984. P t ' 4 STANDARDS OF SERVISE Emily fowler Public Library Page -6- 2. Gift materials added to the collections must meet th criteria inaiuded in the library's written selection policy. The disposition of gift materials will be determined within one week of their being received by the library. 3. A balance of local tastes and interests, including the needs of ethnic and linguistic minorities, shall be the primary factors in determining the scope of the library's collections. The end result will be collections which preserve the best of the past, offer the beat of the present, and reflect changes in adult readers' interests and in society. 4. The number of currently useful books shall be at least two volumes per capita for an adequate collection and four volumes per capita for an excellent collection. 5. The library shall own or rent duplicate copies of those fiction and nonfiction books which are in current and constant demand, e.g., best sellers, and TV/motion picture tie-ins. i 6. The library shall provide current relevant material for browsers, k l,•' readers for pleasure, and those with interests of s popular kind. 7. The library's fiction collection shall include the main literary classics by American writers and major foreign ,nuthors. 6. The retrospective fiction collection should contflin two copies of each a° title included in the Fiction Catalog, latest edition, and its supplements. The library's nonfiction collection should include a comprehensive collection of standard works in all fields. The depth of coverage in 1ti t each field will be related to potential demand within the area, ,k 10. The retrospective nonfiction collection uhould contain one copy of each " title included in the Public Library Catalog, latest edition, and its ,i supplements. r 11. The library shall provide professional reader guidance to meet the informational, educational, recreational, and rehabilitative needs of °i the adult population. 12. The library shall provide a reserve ("hold") service for patrons r seeking books which are not in the library at the time they are needed, •r 13, The library shall to able to procure materials for readers with J specialized needs through the interlibrary loan network, s J,. i a t jt i l ii F a STANDARDS OF SERVICE Emily Fowler Public Library Page -7- 14. The library's adult collections shall be housed in such a way :hat they are freely available to the library's public. j 15. The library must recognize that the preferred format of reading material for some adult readers is the paperback book. A paperback collection of titles by popular authors of mysteries, Westerns, science fiction, current fiction, and selected nonfiction areas is essential to n meeting the needs of these adults. 16. The periodical collection should contain at least one periodical sub- scription, including duplicates, for each 200 persons in the service area. 17. Back files of periodicals shall be maintained in the most economical and useful format available to the library. 18. Local, regional, and national newspapers shall be included in the t library's collection of materials for adults. 19. Some adults with sophisticated interests may not excel in reading. High interest-low vocabulary materials should be provided for adults I who speak English as a second language, for the adult new reader, and 1 for other adults with limited reading skills. I 20. The library mast recognise that some adult readers find it difficult or " impossible to read normal printed text as found in books, magazines, r and newspaperel therefore, large-print titles in fiction and nonfiction f should be provided for visually impaired patrons. 21. The resources of the National Library Service for the Blind and Physi- cally Handicapped network, available through the Texas State Library, shall be used for the provision of "talking books" and materials in e, Braille, ` 22. In many instances, audio-visual materials rather than print materials i are a more effective means of meeting the needs of adult patrona. Audio-vieusl materials must not be regarded as luxury itemal they are Ili s essential for success in meeting the varied needs of adults. Such collections shall include audit recordings (discs and cassettea)o video cassettes, and 16mm films., t ~1' 29. The disc and cassette audio-recording collection el!ould contain a minimum of 1,000 itemal thereafter, one disc or cassette should be " purchased for every ten people in the service area. Z1 f T STANDARDS OF SERVICE: Emily Fowler Public Library Page -8- 24. Ten percent of the library's disc and cassette endio recording collection should consist of nonmusical items, 25. The basic video cassette collection should contain a minimum of 150 prerecorded cassettes. 26. The library shall provide, or contract for, access to a 16mm film collection, with a minimur. of 1,000 prints. E 27. The library shall provide, or contract for, access to additional visual materials (art reproductions, filmstrips, etc,) in sufficient quantity to meet patron demand, 28. The library shall maintain a collection of vertical file materials (pamphlets, clippings, etc.) of iurront and/or local interest; materials shall not be retained for more than three years unless th it i continued value warrants keeping them, % 24. Materials must be withdrawn periodically from all collections, using established criteria and procedures. i 30. Statistics shall be used, as appropriate, fr- determining areas to be developed in the collection. 31. The library shall provide access to materials, services, and programs rt to groups, organizations, and agencies within the community= such T access may be provided within the library, outside the library, or in conjunction with other agencies, 32. The library recognizes the needs of special populations within its community. Such populations might include ethnic and linguistic 'e minorities, the functionally illiterate, the phyal.cally and mentally impaired, the frail elderly, and the homebound. Additional special 1 1 F populations include those found in retirement communities, hospitals, nursing homes, and jails. The library should provide acceaa to materials, services and , programs to meet the needs of these , populations; such access may be provided within the library, outside the library, or in conjunction with recreational and social service s agencies within the community. 33. The library shall play a role in the cultural and social well-being of the community it serves. Cultural and social activities, formal or 4, t. informal in presentation, shall be sponsored by the library or in cooperation with other agencies in the community. Such activities p I r STANDARDS OF SERVICE Emily Fowler Public Library Page -9- might include exhibits, lectures, discussion grcips, film showings, concerts, recitals, and readings by authors and poets. 34. The library shall inform its community about the resources, eervicea, and programs it provides through such public relations avenues as dia- plays, book lists, newspaper features, radio or television, j REFERENCE AND SPF.CI; L COLLECTIONS This division staffs the Reference and nonfiction desks. It performs in- r person and telephone referen^,e, locates and borrows materials Par patrons not owned by the library, conducts limited research via the local hi6tory collec- tion for mail requests, and maintains the special collections. Special E . ,r Collections include the Genealogy {books, magazines and microfilms for use in genealogical research), the Texas and Denton, Texas (materials on state and local histories), and the Municipal (city gover:Lment and professional i 4 materials) collectione. i 14 Standards fa 1. The division shall provide materials end equipment needed to answer personal, business, and school-related questions of the community of I e j Denton.! s" 2. The staff of this division shall provide instruction and assistance in the use of its materials and equipment. 3. Telephone service shall be provided during all hours of operation. .t 4. The division shall switch to the on-lins format for matririals available " on databases. One-third of the Reference collection should be updated each fiscal t year. Prelerer.-a is given to purchas.ng those materials with annual~ ' revisiono. 6. One h,indred now titles should be added to the Reference and special A collections eacli year. " 't } 7. One set of bookmarks, leaflets, etc. shall be disseminated each year is build community averenese. ss 3 3 8. 4he Business Information shall be mailed tour times a year to continue awareness of library materials in the business community. y r F 'm M Y ' 0. i ' t A r,,. STANDAPDS OF SERI' Emily Foyler Public Libiar, Page -10- 9. Quick and easy ac.ese to materials or information not available in- house shall be provided through interlibrary loan or referral to another eource. 10. Output measures eha',l be used to deter Ina areas to be developed in the collectione, 11. The staff shall accept responsibility for producing accurate up-to-date answers quickly, tm,artially, and--Where appropriate--confidentially. ; 12. Piuliographies and suggested reeding lists shall be compiled on request for a reasonable fee. 13. Effective reference and information services shall be available at all times when the library is open. 14, The division shall give advice on the use and understanding of sources a; but not on their interpretatioe. When neceseary, inquirers shall be referred to appropriate specialiata; the established policy on providing legal, medical, a nl city directory information over the f ? telephone must be followed. 154 The division shall accept inquiries by post or telephone as well as by I r z personal v?sita, YOUTH SERVICES This division provides materials and services to children, young adults, parents, and ot':era interested in youth materials. The staff plena and presents programs to children from ages IS months to 15 years, selects and maintains tb^ collection, selects print and nonprint materiale, and maintains the catalogs, In theuo st+indards, the terms "children" are those in preschool to grade 3 (birth to ages 8 to 9)1 "young adults" are those in grades 4 through 9 (ages 9 ' to 15)1 and "young people" includes both clIldren and young adults as pre- viously defined. atenderd3 1, Young people shall be treatsd With respect and afforded the same yY r righto, privacy, privileges, and reaponsibilities as adult patrons. 20 materials added to the library's collections must meet the criteria F included in the library's written selection policy approved by the Denton City Council, November 22, 1984. l N.. , STANDARDS OF SERVICE Emily Fowler Public Library Page -11- 3. The children's materials collection shall preserve the beat of the past, offer the teat of the current, and reflect changes in children's interests as well as changes in society. ~ A. Books provided for children shall be produced to the highest standards t ! of writing, Illustration, and production, thus encouraging an early appreciation of books themselves as well as of their contents, 5. The children's book collection should include picture books and pimple storleai imaginative literature for each age group, especially designed to be attractive to children= factual and simple discussion books on all subjects and at appropriate levels, attractively presented to arouse interest and encuurage children to explore sew fieldal and dictionaries, encyclopedias, indexes, and other reference books designed especially for children. 6, The retrospective fiction and nonfiction collections should contain ont, f copy of each title included in the H.Y, Wilrson catalog series ~Ohildren'e, Junior Nigh, and Nigh School, latest edition and supple- High, and The titles so listed shall bo checked against the library's s holdings within one month of the catalogs' arrival at the library, 7. The collection 0 ould contain a minimum of four copies of standard and classic children's titles, including easy picture books. y 8, The compact and convenient size of paperbacks has great appeal to young `I adults. Therefore, a paperback collection of titles suitable for and of interest to young adults shall be provided. t 9. Sone young adults with sophisticated interests have reading problems, Nigh interest-low vocabulary materials and those appropriate for young t adults who speak English as a second language should be provided for these users. 10, The Youth Servicos staff shall provide professional reader guidance for children, young adults, and their parents appropriate to their informs- tional, educational, recreational, and rehabilitative needs, 11. Output measures shall be used to determine areas to be developed in the tl~ collection. d t 12. Materials w0 l be discarded according to tear, obsolescence, and mutilation, ro STANDARDS OF SERVICE Emily Fowler Public Library Page -12- 13. Magazines should be provided for various age groups. Indexes to these materials should also be provided. Back files of magazines should be i maintained as long as they are in demand or provide useful information, 14. The audio-visual collection should contain materials of appeal to young j people of different ages. Such materials should include sound record- ings and cassettes (music and spoken word), video cassettes, film- stripa, 8mm and 16mm films, and computer software, 15. The toy collection should include puzzles (wooden and plastic), games, toys to stimulate infant development, and toys to stimulate development in older preachoolera. f 16. Youth Services shall sponsor programs appropriate to children and their 3 parents (e,g „ story hours and puppet shows) and presentations which reflect the varied interests, concerns, and enthua!asme of young adults A^, (e.g., booktalks, movie showings, and presentations by artisans and entertainers), 17. Programa shall be designed to attract children to the library and to its materials, sj y rt,4 13. Program content shall focus upon high 4 quality literature presented in a variety of ways, 19. TamilY night programs shall be presented one night a week throughout the year, 20, Summer programs for school-age children shall be scheduled a minimum of ten reeks from May through August, 21. The Youth Services diviaion shall participate in the summer reading program sponsored by the Texas State Library, 22, Extra programs shall be scheduled for school-ago children during school holidays and vacations, { 23, The Youth Services division shall sponsor activities of special r ,'f interest to young people, e,g., the annual bear parade, participation % r in selecting the Bluebonnet Award, creative writing contests, and hobby exhibits. 24. Young people shall be introduced to the library and its arrangement and y` instructed in its use. This introduction and instruction shall be fV a appropriate to individual age levels and may occur on a one•to-ot,e basis or during visits by school classes. ~ f•ry 'r ,d- s . STANDARDS OF SERVICE Emily Fowler Public Library Page -13- 25. Instruction and guidance in research skills (organizing materials, making effective use of reference information, and choosing appropriate i resourcesl shall be provided as required. 26. Young adults shall be involved in planning and undertaking programs and activities sponsored by the Youth Services division. 27. A Teen Advisory Board shall advise the Youth Librarian on activities and programs for their age group and promote materials and activities sponsored by the library. 28. The Youth Services division shall maintain a close liaison with the s'• public and private schools and daycare centers in seeking to meet the needs of young people and in planning programs and activities for them. 29, Youth Services librarians shall be specially equipped through oxperi- once, course work, or continuing education offerings to work with young people and be both kuowledgeable about and responsive to their special needs. 30. High quality service shall be provided by the Youth Services division f p 3 at all timea when the library is open, 31, The Youth Services division shall be housed in an area separate from Adult Services. The area shall be a clearly identified and integral part of the entire library. 32. Furnishings shall be suitable an design and comfort for the ego groups making use of them. Shelf height for picture books must not exceed 42 inches. For standard books, shelf height must not exceed 60 inches. 33. Display facilities such as bulletin boards, paperback and magazine rocks, record bins, toy and cassette diapiay unite, and lighted exhibit ` cases shall be available. 34. A separate area or room should be provided for children's programs and group meetings, complete with auxiliary storage and audio-visual equipment/operation apace. The furnishings (cnsirs, tables, etc,) { should be appropriate to the physical needs of young people. 35. The 2o-ith Services division shall use a variety of approaches to inform the community about its resources, services, and programs in order to create maximum use by the community. { 36. The Youth Services division shall pablieh a quarterly newsletter. x, 37. A minimum of two bookmarks per year shall be available for distribution. , i STANDARDS OF SERVICE Emily Fowler Public Library Page -14- 38, Activities a d services shall be promoted through in-house posters and i flyers and mass media such as newspapers, community newsletters, rtdio, or television, 39. The youtt. librarians shall cooperate with the Denton Independent School District, other public and private schools, and youth-related community institutions and organisations in providing information about resources, programs, and services for children on a regular basis, 40. Information about programs and activities for young people shall be distributed to appropriate community groups, e,g., parent-teacher organisations, and Scout councilr. i SUPPORT SERVICES/CIRCULATION CONTPOL This division is responsible for registering patrons, providing library cards, charging out and checking in materials, maintaining files of overdue ar materials, notifying patrons of overdue materials, collecting fines, rea%elving books, automating circulation, and greeting all library patrons in a ;positive, friendly, and courteous manner. 'v Standards i 1. The staff will maintain accurate and up-to-date patron files and ' recorded ^ 2, Charge out all materials quickly and accurately) 3. Clear returned materials promptly from the patron's record and have ' these materials reshelved the same days a' 4. Seek the efficient return of overdue materials and handle these error-free 1 5. Explain library policies and procedures thoroughly to nee useral 6. Provide circulation statistics to other unite to aid in their collection development 7. Keep materials in good condition by repairing and cleaning as needed and begin deletion procedures for those items that are damaged and cannot be replaced, 1 t< . y +;1j ~ J ' M ~f r ' q A y4 t f. "l F STANDARDS OF SERVICE Emily Fowler Public library Page -15- SUPPORT SERVICES/TECHNICAL PROCESSING This division is responsible for ordering, receiving, cataloging, and processing new materials for the library: preparing card mete for the public catalogs= maintaining the card catalogs; and maintaining the materials owned by mending them or sending them to the bindery. Standarda 1, The staff will Bataphone orders to Baker and Taylor within eight hours of the receipt of the order cards 2. Check invoices against the content of the order and "slip" (pull on- order slip and put in material) withi:. eight hours of the order's arrivals 3. Give priority to the cataloging and processing of newly published print materials: ja 4. Catalog, process, and deliver for circulation newly published fiction 1 print materials within 24 working hours (three days) of receipts s; " 5. Catalog, process, and deliver for circulation newly published non- fiction print materials within 48 working hours (six days) of receipts 1 4 6, CAslog, proaeas, and deliver for circulation newly published audio- visual materials, videocassettes excepted, within 96 working hours (twelve daps) of receipts 7. Cateloe, process, and deliver for circulation videocassettes within 24 !y working hours (three days) of receipts 8. Catalog, process and add gift materials to the collections as rapidly as possible given previously stated standardo, the availability of catalog copy, and the need for the materials 9. Keep the computer files, the shelf list, the on-order file, and the r. publishers' code file accurate and up-to-dates 10. Withdraw items systematically from the collections so that the computer files and the shelf list accurately represent the library's holdings: 11. Coordinate trio identifying and sending of books to the bindery quarterly: and 12, Reprocess rebound books within 4S working hours (six days) after their ' receipt from the bindery. v ~ 1 n .i• 4 4 r. ~ a 4 1 ~ „ 3 r J No-au. viy M.. rr.f i ~ K, y eJ:.y a- STANDARDS 01' SERVICE Emily Fowler Public Library Page -16- Sourceat Denton Public Library, Policies of the Cm.ily Fowler Public Library, Denton, Tez.t the Library, 1984. New York Library Association. Youth Services Section. Tas;c Force on Standards for Youth Services. Standards for Youth Servic + in Putlio Libraries of New York State, New Yor t New York Li rary Association, 984. Northeast Texas Library System, "Standards for a Library Materials Collection." Dallas, Text the System, 1977. Ohio L1lrary Association. Interim Standards for the Public,Libreries of Ohio. Columbus, Ohio: Obio Library Association, 1979, ' Public Library Association, Audiovisual Committee. Recommendatione for Audio- a visual Materials And Services for Small and Medium-sized Public Librarieaa 1 i I Chicagoi American Library Association, 1975. % Public Library Association. Coale, Guidelines, and Standards Committee. The Fublic Libra Mission Statement and Its Imperatives for Service. cagot American Library Association, 91 79.- Texas Library Association. Public Library Division. "Proposed Texas Library t ' Association Standards and Guidelines for Texas Public Libraries 1983." 1983. " 1 r~r rr , L Texas State Library. Library Development Division. Texas Library Systems Act +a, and Rules and Regulations for Administering the Library Systems Act. L i Austin, Text Texas State Library,-1982. T .j t l r" t , ,i ' f } a 1 r h,~Rr.In". i l ~ 7 0169h ; s 073067 f t ~ ' CITY of DENTON L "MOAANDUM I y F * ' . DATEI August 24, 1987 Pi y I Kati; „ TO: Betty McKean, Executive Director Municipal Services/Economic Development A '-Q. v PROMr Joella Orr, Library Director SUBJEC4s Item for City Council Discussion g t , 1 The Library Board voted at their July 28, 1987, matting to submit to the City Council for approval a proposal from BBW Associate'', Inc*, for consulting services that would be provided for the Library. The Board feels that the use of a r' consultant would provide for the best use of the capital j; improvement funds and also allow the City the beat return on the dollar for proposed expansion of services end/or a9 facilities. A copy of the proposal is attached for your information. a, g;ki .t , ,r 1 t 1 l A ~E Q~Ika err r /1r 01478 r. t y,l 147 1 i t• { ' a i t f a h '{ilk, ` ti 11 'S lF +~al'~~ J !r , , ~r ' ~ 4~ ,rl ""'r•+w«s~,yy:y~yyYlLR-GR~I~~fi%d'1#t~'YR'IA.NWriYyIR'S.tiM,~.~M~•S+W •~uu«..»,__. t f 3 y%' , n` a : dv tt d ~ • f a" ~ DENTON LIBRARY BOARD Minutes The regular meeting of the Denton Library Board was held in the Board Room of the Emily Fowler Public Library on Tuesday, July 28, 1987, at 700 p.m, PRESENTt David Speck, acting chairman{ Mary Jo Pickins, Jean Glaegow, Dorothy kdkins, Lupo Gonzales;, Margret Chrisman, Ray Stephens and Joella Orr, ABSENTt Rodney Hutton (ex) 1. Approval of minutes. Dorothy Adkins move„ and Lupe Gonzalez seconded that the minutes of the June 23, 1987, meeting be approved as read. Motion carried unanimously. 2. Appointment of nominating committee for 1987/88 officers. David Speck appointed Lupe Gonzalez, Dorothy Adkins and Jean Glasgow to the nominating ` committee. Officers will be elected at the August meeting. 1 3, Report on library planners for expansion. The Board read a proposal a from HBW Associates, Inc. of Dallas, on a proposal for consulting services. The proposal consists of two elements of work. Phase One consists of a review of the f existing capital funding available to the library and how to expend the funds in order to achieve the greatest potential for improving library service in the City of Denton, and assistance with the preparation of a L.S.C.A. Title 11 grant + arylication to the Texas State Library so :list the City of Denton can apply for r + said funds. Phase One consists of four consultant days of work at a coat not to exceed $2,656.50. The Phase Two proposal consists of a detailed, long-range look at the Denton Public Library. A plan, with specific recommendations regarding 'f services, automation, facilities, collectioae, staffing, and budgets will be prepared. The plan will look ahead 15 years. Phase Two consists of twegty-six consultant diya of work at a cost not to exceed $19,666.50. After some discussion, Margret Chrisman moved that the Board accept the proposal and that the proposal be E sent to the Denton City Council for approval at the next possible meeting. Dorothy Adkins seconded the motion, Motion passed unanimously. % q, Old Business. Jw2lla Orr informed the Board that the final version of the Standards had been completed, with all of the suggosted revisions. Since the Board has elready recommended that this document go to Council for approval, a suggestion was made to send it with the HBW Associates proposal. Mrs. Orr told the Board that she would see that this was done. 5 New Business. The dinner for outgoing Board member Sarah Lockhart will be held Saturday, August It at 6130 p.m, at Allis Vat Cathie Iriok will call and confirm this date and time with all members. The Texas Library 'Association's District 7 annual meeting will be held in Fort Vortb on October 23-34. Board members were asked to mark their calendars, ~ i Additional information from TLA will be coming in September, I Th9 Board made a request that the parking lot be reatriped and a hole be I patched. Joella Orr said she would investigate having this done and report back, ` of/1100H I i k hbW OSSOCIO W - ter, int. !I I I`_ .I (214) 82&6991 P.O. Box 71069 Dallas, Texas 76311 UbrorV Planers and Consulborft RECEIVED Ii July 22, 1987 JUL 231991 Joella Orr, Director C11 'r OF DENTON Denton Public Library DENTUN PUBLIC LIBRARY 502 Oakland Street Denton T% 76201 Dear Ms. Orre Per our recent telephone conversations, I am pleased to submit our proposal to you for library consulting cervices that we would provide the city of Denton and the Denton Public Library. As you requested, we have prepared I, our proposal to address both phases of work. } ti Phase Ono ' This phase will consist Of two > r r lementsl a review of the existing capital funding available to the library and how to expend the funds In order to achieve the greatest potential for improving library service in the City of Dentons and assistance with the preparation of a L.S.C.A. Title II grant application to the Texas State Library so t'iat the City of Denton can apply for said funds. We will approach Ph:~z qne work as followsr Task 1, Request and review background data, including "maps" which indicate place of residency of current library users, 0.5 consultant days. Task 2. On-site visit to Denton to confer with city and library staff, and to review existing facility and potential sites for/if a branch library should be the way to expend the available capital funds. 1.0 consultant days. r- • Task 3, Prepare report in draft form. 1,0 consultant days. ' Task 4. Telephone review of draft report/rovise report per review. 0.5 :r!^ consultant days, Task 5, On-site visit to Denton to present final report, O.i consultant days. Task 6. Assistance with L.S.C,A, ' grant application. 0.5 consultant days. V 4 I Totai consultant days for Phase One - .0, W Oa..yJlrfji Joella Orr July 22, 1981 Page 2 Phase Two This phase will consist of a detailed, long-range look at the Denton Public Library, A plan, with specific recotimendatiorns regarding services, automation, facilities, collections, staffing, and budgets will be prepared. The plan will look 15 years ahead, or into the 21st century. Ten copies of a draft report, and a like number of copies of the final report, will be prepared and delivered. f We will approach Phase Two work as followsi Task 1. Request and review background data, including demographics, projections, reports, and the like. Prepare a summary report of the data. 2.0 consultant days. Task 2. Vold two/three Focus Group meetings in Denton with users and other`s regarding their view of the future of the Library. Twelve to 15 persons will participate in each group. A summary report of the findings of the group meetings will be prepared. 2.U consultant days. (NOTEi We propose this in our belief that citizen involvement in the planning process is important,) 'r Task 3, Conduct a detailed review of current service programs, including the level and adequacy of automation I es with the Library staff based upo thepFocusnGro ..upst.. arid eourcgeneral ti knowledge/experience. Evaluate existing services and make recommendations +x„4 r,• regarding continuation, change, expansion, or discontinuation. Prepare a zrF summary report on services/automation. 6.0 consultant days, including 3,0 on-atte, Task 4, Based upon service review/evaluation, analyze staffing needs in terms F of number of staff required, level of training needed, salary/benefit r costs and comparisons with other libraries/employers, and related staffing matters. Prepare a summary report on staffing. 3,0 consultant days, including 1.0 on-site. ' Task 5. Based upon anticipated growth in terms of commercial construction, and transportationplansiopreparedandetailed o d facillties plan for the next 15 years, 3.0 consultant days, including 1.0 on-site. A summary report will be prepared first. Task 6. Based upon all of the above, prepare an analysis of budget requirements, • revenue sources (local taxes, grants, private funding, earned income, etc.), and long-range needs. Prepare a summary report, 2.0 consultant wti days J ` Task 7. Utilizing all of the information gathered, analyzed, and reviewed to date, prepare a draft report that addresses all of the above issues that provides specific recommendations (as guidelines) with a timeline and budget projections (in 1^87-88 dollars). 5.0 consultant days. s t r.Y ~ e r row iFy~ I 1 Joella Orr July 22, 1987 Page 3 i Phase Two (von't.) i { Task B. On-site review of draft report. 1.0 consultant days, i Task 9. Revise, per review, the draft report and prepare final report. On-site I presentation of final report. 2,U consultant days, including 1.0 on-site. ~I Total consultant days for Phase Two - 26.0 !I Project Budget ! We propose to undertake the work as described above (both phases) for a not-to- exceed cost of $19,665.50. BY Phasp, our budget is as followso ~ Phase Onei j r, Fees - 4.0 days @ S6UO.00 per day • $ 2,400.00 Expet,sas -mileage @ 5311.00, clerical/ printing @ $100.00 = 130.OU Ovet3,ead - Q 5 percent of reps + Exponr.es 126.50 Total Phase One Budget • 5 21656,50 s l! Phase Txoi Fees - 4"6.0 days l $6UO.UO per day 15,600.00 Expenses - mileage @ $12U.00, lodging/meals to- @ $13U.UU, clerical/printing @ :350.00 600.00 Overhrad - @ 5 percent of Fees + Expenses • B1U,UU ^t Total Phase Two Budt±t 17,O1O.00 TOTAL BUDGET (NOT-TO-EXCEED) S 19,566.50 IM -AbAve coat i~ 1 ub~aci io geii~t4etr. The proposed hiideot is valid for 60 days from the date of this letter of proposal 'l'hu coat proposal is also valiL for 60 days beyond the suggested project timeline (Fee section below). Any request for additional setvices shall be billed based upon the standards of abovet $600.0 per c.t%sultant day, $0.25 per mile, $15.00 per clerical hour, and lodging/meals at actual cost, plus overhead at 5 percer.t, k • Project Timeline yx' We propose to begin Phase One work within fourteen days of acceptance of this proposal, and complete the work within 30 days of the starting date. We propose to begiu Phase Two work within fourteon days of tho completion of 1 aa~ Phase One, and complete the work within 120 days of the starting date. ~ I a , R 'i : r M.wV~4, n.. '.f1 r ~....o 'a.~ G • x,.- mi,..' n. Y,. , it I Joella Orr July 21, 1487 Page 4 about yourtstiaff,4SLibrarysBoard,~xandeCity officialssSilflyau havr any ss and tole for you, hone , please do not hesitate to write or telephone. Our address and telephone number is on page one of this letter of proposal. Enclosed please find background information regarding NSW Associates. Thank you. Richard L. Waters Principal Consultant 14 M David M, Nenirgton Lee B, Brawner ~ ~ Encls. ~ Y u 4 ,r h 1 ' p I 4 a! h,, i II • ` J I . I I •f 111 1 r`F ~4•' ti 1,'~ .k1 . a I x it `_s 4, 1 H ti2~ 1 1 t I ' 11 o 'Ell F l, hi rr dt, 4 % 1 1 hbw associates, Inc I~~ ~t ICI I~ l 11►' (£14)926-6981 + 6352 bkeshore dolk~s. tams 75214 Ubrory Planners and Consultonts SERVICES PROVIDED BY HOW HOW Associates, Inc., Library Planners and Consultants, began in 1979. The principals, David H. Henington, Lee B. Brawner, and Richard L. Waters, have over 60 years of combined library administrative, manage- went, and planning experience. Each of the principals, as well as the distinguished group of asso- ciates, is s practicing librar'%n or active in a related field. HBW's i clients receive consultation and advica based upon practical and tested solutions to the problems of today. ROW Associates offers an extensive range of planning and consulting set- vices. These include: r J Administrative and HanageAeat Studies - HOW will study organiza- tional behavior, financial planning, forms and records control, automation, technology, and audio-visual capabilities.. Community Analysis and Needs Assessment - HOW recognizes that the bet planning results from a car!.ul analysis of the community to be served, its needs, and abil?ty to fund such needs. HOW will perform such analysis, or will train local library staff to perform these functions. Publii RelatL,ns, Promotion, and Fund Raising . HOW cau develop for all lbraries and library agencies a complete public relations pro- gram designed to enhance the llbraty's Image and educate the staff as to the importance of public relations and goodwill, including advice on fund raising fit operational and capital needs. Space Planning, Organization, and Utilization - HOW provides assis- tance with new construction; with remodeling or additions including f site selection; apace analysis; building program development and preparation; architectural selection counsel; consultation on sche- matic/development design/construction hcument review; and furat- tune and equipment layout and specifica'.ions. Service Development and Evaluation - HOW will review and evaluate 1 current operations. This includes public, technical and support services, budget, personnel, public relations and promotions, capital improvements, collection development, and loog'•range planning. Fot additional information please write or telephone. There is no obli- gation for a preliminary analysis of client needs. ` E molling address p.o. bar 710789 dolbs, terns 75t71 I. BACKGROUND: HBW ASSOCIATES, INC. A. National Consulting Organization HBW Associates, Inc. Library Planners and Consultants is a national library consulting organization. A Texas Corporation, the main HBW office is located.st 6352 Lakeshore in Dallas, Texas 75214 (mailing address is P. 0. Box 7107890 Dallas, T% 75371). Other offices are located in Houston and Oklahoma City. The officers of the firm are David H. Heningtoo, president= Lee B. Browner, vice-president; 'and Richard L. Waters, secretary/treasurer. HBW Associates was organized in 1979. As a firm the company has conducted consulting studies for libraries of all types across the nation. Each of the HBW Officers is a nationally-recognized library administra- tor; the HEW reports and studies reflect this experience in terms of recommendations based on contemporary solutions to library planning problems and needs. David Hentngton is director of the Houston Public Library; Lee Browner Is executive director of the Metropolitan Library System serving Oklahoma City and Oklahoma County; prior to his full-time association with HBW in 19850 Richard Waters was associate director for public services with the Dallas Public Library. (HBW Associates' Federal Identification Number is 75-1726928. HBW pro- video Worker's Compensation and Employer's Liability insurance coverage for ti all HBW employees.) B. Scope of Services HBW's principals and associate consultants, representing nationally-known specialists, provide consultation services to libraries, firms, archtr.ects, interior designers, planners, institutions and government bodies on a wide range of services includingi a Library planning process studies for libraries. a Long-range matter planning studies. a Space utilization and planning. a Building programs and start-to-finish consultation for new construction, remodeling and additions. * Library automation studies and plans. a Public relations and fundraising programs. s Organisational/administrative/personnel studies. * Related workshops and training clinics. * Executive Search Services for library administrators. Co Philosophy t HBW b.olieves that every elected official and appointed adminiatrator is concerned with the same objective, namely, providing effective services to citizens at the most reasonable cost. This is accomplished by carefu. j planning which utilises an "Effective Planning Process" (see appandix), is flexible to meet changing needs, maximizes staff potential, and gives *r, attention to proven methodologies for effective service. HBW's consultants k f f 1 1 combine experience, objectivity, proven practices, and planning skills to meet the particular needs of local libraries of all sizes and types. D. Pro ect Consultants For each project that HOW undertakes one officer serves as the principal consultant and a second as associate consultant. HAW also includes nationally-recognized library specialists, our associates, as part of the Project Team when needed. This approach offers the client the benefit and experience of a consultant team throughout all phases of the study project. E. Vitaes for HOW Princinala And Associates David M. Henington, President Mr. Henington, a Columbia University graduate, began his professional career with the Brooklyn Public Library as an assistant branch head' young adult librarian. For the past 19 years he has directed the operations of the Houston Public Library, the largest public library in the Southwest. Serving a city population in excess of 1.6 million, plus another 1.5 million In the greater Houston area, Mr. Henington understands the demands and pressures of { providing quality library service and planning for related facilities to carve a diversified populace In a city governed by a strong mayor form of government. He serves as president of HOW. In addition to his executive responsibilities in Houston, he has performed consultantships in California, Colorado, Florida, Louisiana, Minnesota, South Carolina, Texas, and Virginia. A former president of both the Texas Library Association and the Public Library Association, and a trustee of the Urban Libraries Council, Mr. Henington's professional recognitions include the Liberty Bell Award from the Houston Bar Association and the Librarian of the Year from the Texas Library Association. J i Lee Be Brawner, Vice president , i Mr. Brawner completed his MLS at George Peabody Library School. He has ' held administrative positions in the Dallas Public Library, directed the Waco Public Library, and served as assistant state librarian in Texas with responsibility for statewide library development including the supervision and coordination of forty library building projects. For the past 15 years he has I served as executive director of the Metropolitan Library System serving a population of over 650,000 persona in the 750 square mile area of Oklahoma tt County. In 19810 Oklahoma County voters approved a 79 percent library tax i support taferandum for the library system with a "yes" vote of over 76 per- cent, During his tenure in the position he has completed over 50,000 square feet of new community libraries and to currently overseeing the construction of a now $3.2 million 360200 square foot regional library for the city-county system. He servep as vice president of HBW. Mr. Brawner has conducted library consultantships in Texas, Oklahoma, Illinois, Iowa, Louisiana, Min- i nesota, Washington, Florida, and California. He is an adjunct professor at Texas Women's University Graduate School of Library Science where he has taught a master's/doctoral-level course on library buildings and furnishings. Active In professional associations, he has chaired ALA's National Library Week Committee and Nominating Committee and served on Council. In 1983 he i i received the Oklahoma Librvey Association's "Distinguished Service Award" for k his contributions to Oklahoma libraries and to librarianship. He Is a past president of the Oklahoma Library Association. He Is also a former president of the Freedom to Read Foundation, and a member of the ALA/AIA Library Building Awards Committee. Richard L. Water Secreter Treasurer Mr. Waters directed the public services of the Dallas Public Library for ten years. Prior to that poet, he was Chief of the Central Library and Chief of Brsnch Services for the Dallas system. He was a principal library officer to tLe development of the library's service goals, its long-range plan, and the new (opened it, 1982) Central Library. He holds an MLS from the University of Washington in Seattle. His consu:ting experience, prior to the formation of HAW, included county consolidation studies in Seminole and Monroe Counties, Florida, and the Model Cities area for the Waco-McLennan County (TX) Public Library. He served as HBW's principal consultant on a physical facilities/ space naeds study for the Fairfnr (VA) County Public Library, on the 5-year plan for the St. Psul (MN) Public Library, on the LO-year master plan for the Abilene (TX) Public Library System, and on the study of Illinois library systems. He serves as HBW's Secretary/Treasurer. Active in professional associations, he was president of ALA's Library Administration Division and Public Relations Section. He is now editor of the Public Library uarterly, a ' Haworth Press publication. `i Y I J t I s r ',r I s .i , . FA ~Yt k '~Le f^r u'4 x~ l 7 1 1 CITY OF HIGHLAND VILLAGE 918 Highland Village Road. Highland Village. Texas 75087.6799 (711) 2114556 5 ni k July 30, 1987 °1z City of Denton 8 215 E. McKinney Denton, TX 76201 Please find enclosed copy of our Resolution No. 87-276 4; supporting the eastern route of F.M. 2499. dr On be,.alf of the Mayor and City Council of the City of a Highland Village, we would appreciate your Council act- ing upon a similar Resolution supporting our efforts to establish F.M. 2499 from F.M. 407 to F.M. 2181, Eastern 4 Route. Please return a copj of your Resolution for our records please, if you wish to suppo.•t us. Thank you. m 1 l Sincerely, {*i r ~ Joyce Stockard 'Deputy City Secretary % P ~r 7 f f' i 6t, Fk a r;" ♦ Y~ x~; ld y~N a~'. it •r { t M7 r ! r rY . ry, a' K~Y ce a . r rT `t p rI ~ ' T 7' 1 d ~ l:P;rsa• r - ~ . r ~'~,LVh' Y..:WTi'ti 6'e:,. Af~y"1.7 iAt::4'es!R%aM++ a o.,•..r, u./ L ~In'r~>~r5i r.,;, ♦}li''):rl'1,rr:~1'~ Q. ?~y{.wr1 wrr,s w r•,.x i f YYx { , r r I 7 1 1 CITY OF HIGHLAND VILLAGE, TEXAS RESOLUTION NO. 87-276 R A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND VILLAGE, TEXAS SUPPORT- ING THE EFFORTS OF THE F.I. 2499 TASK FORCE IN ITS ENDEAVOR TO SECURE A ROADWAY THROUGH THE WESTERN PORTION OF DENTON COUNTY, EASTERN ROUTE; ENCOURAGING NEIGHBORING MUNICIPALITIES IMPACTED BY THE EFFORTS OF THE F.M. 2499 TASK FORCE TO ADOPT RESOLUTIONS SUPPORTING THE EFFORTS OF THE F.M. 2499 TASK FORCE AUTHORIZ- ING AND DIRECTING THE CITY SECRETARY TO FORWARD A CERTIFIED COPY OF THIS RESOLUTION TO THE F.M. 2499 TASK FORCE AND ALL NEIGHBORING MUNICIPALITIES IMPACTED BY THE TASK FORCE EFFORTSi AND PROVIDING AN EFFECTIVE DATE. WHEREAS, there has heretofore been organized a Task Force known as the F.M. 2499 Task Force, for the purpose ; of studying the economic growth and development of the western portion of Denton County and the necessity for roadway access in connection therewith (hereinafter re- ferred to as the "Task Force")= and WHEREAS, the City Council of the City of Highland i'' Village, Texas (hereinafter referred to as tha "City"), w desires to support the efforts of the Task Force in its t endeavor toi (I) secure a roadway through the western ,w portion of Denton County, Eastern Route, to open said area of Denton County for economic growth and develop- meat, and (II) to facilitate roadway access to said area. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HIGHLAND VILLAGE, TEXAS; y. Section 1. That all of the above premises are y;µ found to be true and correct and are incorporated into the body of this Resolution as if copied in their entirety. ' Section 2. That the City Council of the City hereby supports the efforts of the Task Force in its + endeavor tos (I) secure a roadway through the western rWt portion of Denton County, Eastern Route, to open said area Y of Denton County for economic growth and development, and (II) to facilitate roadway access to said area. Section 3. That the City Council of the City hereby i$ encourages all neighboring municipalities impacted by the efforts of the Task Force to edopt resolutions supporting the efforts of the Task Force. ~k I. I "l Section 4. That in order to publicly show its support for the Task Force and its endeavor, the City Council of the City hereby authorizes and directs the City Secretary to forward a certified copy of this Reso- lution to the Task Force and all neighboring municipalities impacted by the efforte of the Committee. Section S. This Resolution shall be in full force and effect from and after its passage, and it is accordingly so resolved. r~ PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF HIGHLAND VILLAGE, TEXAS, this 14th day of July 1987. t- t &AM Ma r, City of Hi land Villager Texas ATTEST: ( 1 11rtt C3 Secretary, C y of Highland Village, TX ylly (SEAL) + YMY *4~y~ ' # APPROVED AS TO FORMt t k' 'x * My Attorney, City of Highland Village, TX ! o y 141 e + ~Z _y r •\F. ..*.1yi.g.,.yta/r.rID.:.v ;.....„.a Y. n4:!iXrv.rr.-+.,», .-.w/! i i 3 CITY of DENTON DENTON, TEXAS 70201 KBMORANDUM DATE: August 18, 1987 TOs Lloyd Harrell, City Kenager VROM: Jerry Clark, City Engineer ti}* SUBJECT: FK 2499 FROM FM 2181 TO FK 407 : ,Y ' The FK 2499 Task Force has made significant progress on preliminary right-of-way acquisitions and alignments. They feel the cities involved should begin to j wake formal commitments on the project. The Task Force has requested that the City of Denton prepare a resolution from the City Council supporting their N, efforts to establish a four-lane divided roadway from FM 2181 to PH 447. The State Department of Highways has been contacted at the District 18 design J level, Mr. John Blain, with questions and needs that the State would have. The State is very interested in the project due to the relief it could provide for I-35. The State has several requirements that will have to be net before they can accept the project and put it in their letting snhedule. First, that all # + cities involved are oomitted to the project and support in some formal means. ` Secondly, that the right-of-way and alignment be dedicated and approved so that only design and construction will be States responsibility. Mr. Blain had mentioned that the ?ask Force should consider a four-lane divided roadway with the ability to expand to a six-lane thoroughfare in the future as a minisau section. xy. ~3 v3li The preliminary alignment of FK 2499 is attached based on the conversations the r~rf task Force Members have had with the property owners in the area and engineering design requirements. The Task force feels enough commitments and ' r. agreements have been obtained to proceed with the project as changes should be ~1 Y minor. The Task Force would sinossrely appreciate the consideration by City Council. Please advise if you have any questions. P + , Jerry ark jd ` Attaohssent * 1776] , !i t r, d OEN[A CO ;P, PROPERTY ~•P ' ~ , • t~ ~ C~`/~'- 1 • f.Y. 1161 COOK PROPS rv -r`-- 1 tr • Agp4y ak J. O Y i N 8, N. B SHOP PROPERTY BISHOP Y~ • ^ C' OPERTy NEWTON PROPERTY h _ll LEWISV,LLE LAKE' u. COPPER CANYON S v~ F.M. 2499 ,HION AND 9HOR ,INO. l (PREIININARY) PROPER? 1 !i~ ✓ ; HIGHLAND VILLAGE VAUGHN PROPERTY S/. t _ : . SORTER PROPERTY ~1 f 66 • RM. 401 i .w.q 4yA\k+NL.Mn.n•n.urvn..~. vy.HwWS'wr.._'.n.....~. . . ~.Fr. _....~.+n.+•r'a•WI~M~/„y'~"'. n r. J. c.. .fir'. t,. e' i i 1943L RESOLUTION NO. A RESOLUTION ENDORSING THS EFFORTS OF THE '2499 TASK FORCE' TO CONSTRUCT A FOUR LANE DIVIDED THOROUGHFARE FROM FM 2181 TO FM 407, t WHEREAS, PM 2499 has been planned for the purpose of relieving congestion along Interstate Highway-351 which, if present trends continue, will be overcrowded within the next ten years, and WHEREAS, PM 2499 has been designed to relieve traffic travelling on Interstate Highway-35 from Denton to DPW Airport, Arlington, Grapevine, Highland Village and Copper Canyons and WHEREAS, FM 2499 will provide access to Lakr) Lewisville, Pilot Knobb Park and serves to promote good engineering and thoroughfare planning with respect to the spacing of arterial highways; NOW, THLREPORE, BE IT RESOLVED BY THE COUNCIL OF THd CITY OF DENTON, TEXAS: SECTION I, That the City Council of the City of Denton, hereby supports and endorses the efforts of the 02499 Task Force' to plan the construction of a four lane divided thoroughfare from PM 2181 to PM 407. 12 SECTION II. That this resolution shall become effective immeM ateyf upon its passage and approval. PASSED AND APPROVED this the day of ,r..~,,,• ► 1987. RAY STEPHENS, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY i APPROVED AS TO LEGAL FORM: DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY .r, Rev b.rr!::a,.: s-.. •,<c~r".aQ CITY COUNCIL MINUTES August 4, 1987 ' The Council convened into the work Session at 5:15 p.m. in the Civil Defense Room. PRESENT: Mayor Stephensi Mayor Pro Tem McAdams; Council Members Alexander, Ayer, Uorton and Hopkins 1i ABSENT: Council Member Boyd 1. The Council did not convene into Executive Session during the Work Session. 2. The Council received a presentation regarding the I County health Department Task Force report. Paulette Owens-Holmes, Program Administrator, stated that the City was currently paying the County $66,742 for both clinical and environmental services. A dramatic rise in fees and poor communication with the County lead the City to look at the possibility of providing those services in-house. Recommendations of the study were to continue utilizing the County for the services unless there was a large amount of dissatisfaction with the fees/services. If so, then a r contingency. policy would be worved out for in-house services. i The in-house service would cost approximately X79#UUU. 4 5'~I Lloyd Harrell, City Manager, stated that County Judge Vic Burgess had estimated the assessment for the nekL fiscal year for both clinical and environmental services a%~ $72,000. w 3. The Council held a discussion of a proposed lUUO toot strip annexation east of I-35, north of xector Road along clear Creek. (A-49) Cecile Carcon, Urban Planner, stated that new legislation set J the minimum width of annexations at lUUU'. Any annexations > that were already started with widths less than 1000' had to oe completed by September 1, 1987. The number of property owners would be the same for the lUUU' as for the original 5UU' annexation. + Council Member Alexander urged that the city move aggressively with the annexation process to get to Lake Ray Roberts as soon as possible. 4. The Council received a report on the N'e5U Co-generation Study performed by Lutz, Daily and Brain. h ' Bob Nelson, Executive Director of Utilities, presented the highlights of the studya He stated that one-third of the N'rSU - campus was served by an outdated central system. NT5U would have to extend pipes long distances to outlying builaings. Concerns to the City presented in the report were that the TH PA r; f' r. , City of Denton City Council Minutes August 4, 1987 Page 2 power sales contract might prohibit the City from participation, other power supplies in Texas might be cheaper than co-generation and there was a potential $2.4 million loss to the City. Recommendations of the study were to work with NTSU in power purchase, to avoid arrangements that would cost existing customers and not take a primary hula but to continue to work with a back-up power supply. 5. The Council held a discussion regaroing the CIP Program. Areas of discussion included the J,oop 28b vs. tlasch Branch Koaa improvements, the proposed swimming pool with the Denton Independent School District, airport improvements and ' %illowwood sidewa'.ks. Council Member Boyd joined the meeting. Consensus of the Council was. to move Loop 288 ahead in the schedule and put the swimming pool back a year. The wlllowwood a sidewalk would be placed in the new 5 year program and would be moved ahead if funds were available. The Council received an o%~rview of the drainage requirements. This item was not discussed at the :fork Session. l.4 A. -1 The Council convened into the regular meeting at 7:UU P.m. in the Council Chambers. PRESENT: Mayor Stephensl Mayor Pro Tern MaAdamsl Council a Members Alexander, Ayer, Boyd, 6urtun and nopkins, ASCENT: NONE The Council considered Item tl trura the Agenaa Aadenaum. =1 1. The Council received d report from Ur. xichard Simms and Dr. Jim Riggs regarding traffic safety at the intersection of Southridge Drive and Lillian Miller Parkway. Dr. Simms presented slides of the area ano the intersection in 4 1 question. He stated that he was not convinced that the new construction currently underway would help the visual problem in the area. He suggested that the visual barriers be removed, k research the possibility of installing traffic mirrors, I research the possibility of installing a signal lighk and increased police patrol to curb excessive speeding in the area. .h„ City of Denton City Council Minutes August 4, 19237 Page 3 He presented the Council with a petition contain!ng 3U3 signatures of citizens concerned with the traffic proolem in the area. Lloyd Harrell, City Manager, stated that adjustments to the intersection with present construction would make the intersection safer. The City owned only so much right-of-way and within that right-ot-way only so much work could be done. y The City had obtained some additional easement which would allow some grade modification to help the night distance. A i utility pole had been removed several monthz ago which aided ; i the visibility in the area, i Rick Svehla, Deputy City Manager, stated the following measures were being done in the area: a southbound right turn lane was being planned; with the additional easement property, visual barriers could be removed; the stop line would be set further up to increase visibility and uc3lity poles in the area were being checked to see if th,y needed to be moved. Dr. Simms commented that even aft.%r construction there may r , still be a blind spot and the median may be too narrow. r~ Svehla replied that there would be a 14' median which woula a accommodate a mid-size car but be too narrow for a larger size car. Signal timing would be for the year 1991-92. There ; was some flexibility with the money from the C1P projects and !i the Council would have to decide if that intersection was une that they wanted to signal. Bob Wooden asked if there would bu provisions tur a left turn lane in the median turning onto Southridge. 4(, ; Svehla replied yes. rr J. D. Perry, 22U7 Southridg,, asked that as the street were not done yet, could the median be widened to accommodate a larger car. ILL Svehla replied that the City had limited right-of-way and may have not have enough to widen the median substantially. f: The Council returned to the regula. agenda oruer, i. The Council considered approval of the minutes of the yn, ' special call meeting of uune 23, 190 and the special call E meeting of June 3U, 1987. ~ I H ~kf R " ; I 1'1 n City of Denton City Council Minutes August 4, 1987 Page 4 Council Member Hopkins asked that Jonita Borchardt's name be corrected in connection with the public hearing on .fie Girl's Scouts petition. Hopkins motion, McAdams second to approve the minutes with the noted correction. Motion carried unanimously. 2. The Council considered a request from the Fire 1 Fighters Association to solicit funds from various City street I Lorners. Greg Taylor, City of Denton Fire Department, stated that the funds would be collected for muscular dystrophy. Dates for the i, collection would be August 14th from 10:00 a.m. -7:00 p.m, at Carroll and University and I3S and Loop 288, and August 15th from 10:00 a,m. - 7:00 p.m, at I3S and Loop 238. a' Hopkins motion, McAdams second to approve the request. Motion t carried vith a 6-0-1 vote with Ayer absta;ning. A' 3. The Council considered a request from the American Cancer Society to solicit funds at the intersection of University Drive and Carroll Blvd. from 9:00 a.m. to 2:00 p.m. r ,114 on Saturday, August 15, 1987. ° Roger Shipley, American Cancer Society, asked that the Council approve the request. I t Council Member Ayer stated that he had abstained from the F .fix previous vote and would do so with the present vote because he ytt felt soliciting in the streets was much too dangerous. ' McAdams motion, Alexander second to approve the request. Motion carried with a 6-0-1 vote with Ayer abstaining. t 4. The Council considered a request from the Kappa Sigma . Alumni Association a.7d Fraternity, 2026 W. Oak, to extend the curfew for live outdoor music from 10:00 p.m, until 11:00 p.m. on August 15, 1987, The purpose of this request was to hold an alumni reunion and fund raiser for undergraduate scholarships. R 4 r•`'' Don Mouser, Kappa Sigma Alumni Association, stated that he had met with the neighbors and they state. there would not be a problem with the extra hour of music. Mouser presented the Council with a Petition from the area neighbors agreeing with the ' request, McAdams motion, Alexander second to approve the request. Motion carried unanimously, 4 wµ. City of Denton City Council Minutes August 4, 1987 Page S S. Public Hearings A. The Council considered a petition of Carter and Burgess, Inc., representing Miller of Texas, requesting annexation of 73.334 acres of land being part of the M. Forrest Survey, Abstract No. 417. (A-43) i The Mayor opened the public hearing. No one spoke in favor to the petition. No one spoke in opposition to the petition. F The Mayor closed the public hearing. { I" Lloyd Harrell, City Manager stated that all three of the annexations on the August 4th agenda were voluntary annexations connected with the Lakeview development. Consensus of the Council was continue with the annexation process. B. The Council considered a petition of Carter and Burgess, Inc., representing Miller of Texas, requesting annexation of 2.822 acre , of land being part of the M. Forrest Survey, Abstract No. 41;. (A-44) The Mayor opened the public hearing. 41 s' { No one spoke In favor to the petition. No one spoke in opposition to the petition. y The Mayor closed the public hearing. Staff comments were the same as for S.A. cA' I { .r If y , , srs~ Consensus of the Council was to continue with the annexation process. C. The Council considered a petition of Miller of Texas requesting annexation of 1.834 acres of land being part of the G. Walker Survey, Abstract No. 1330. (A-4S) The Major opened the public hearing. No one spoke in favor of the petition. No one spoke in opposition to the petition. The Mayor closed the public hearing. I~p 4 f _7 e City of Denton City council minutes August 40 1987 Page 6 Staff comments were the same as tot 5.A. Consensus of the Council was to continue with the annexation process. 6. Consent Agenda j McAdams motion, Alexander second to approve the Consent Agenda as presented. Motion carried unanimously. I Consent Agenda A. Bids and Purchase Orders: 1. Bid 19774 - Tra.tor b Implements 2. Bid 19760 - Bolivar Street 8' Sanitary sewer 3, Bid t97ti4 - Pecan CreeK Drainage Cnannel 7. Ordinances A. The Council considereo adoption of an ordinance accepting competitive aids and providing for the award of r~,^ contracts for the purchase of materials, equipment, supplies k°r ser *t.ces. The following ordinance was considered: NU. 87-13U AN ORDINANCE ACCEPTINU COMPETITIVE BIDS AND AWARDING A + 1'. { CONTRACT FOR THE PURCHASE OF MATt.YIALS, EvUIPMENT, SUPPLIES OR SEKVIC651 PROVIDING FOIL THE EXPENDITURL OF 4 FUNDS THEREFOREI AND PROVIDING FOR AN EFFECTIVE DATE. ' #f$ McAdams motion, Alexander :,econd to adopt the ordinance. On roll vote, McAdams "aye " Alexander "aye,' Hopkins 'aye,' , Gorton 'aye," Ayer 'aye,' Boyd "aye," and blayor btephens +R{ "aye." Motion carried unanimously. B. The Council considered adoption of an ordinance accepting competitive bids and providing for the award of w r•. E contracts for public works or improvements. The following ordinance was considered: Lqo. 87-131 AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND PAUVIDINU FOR THE AWARD OF CONTRACTS FOR PUBLIC WORKS Olt IMPROVEMENTSI PROVIDING FOR THE EXPENDITURE OF FUI40S =r fi*` THEREFORI AND PROVIDINU FOR AN EFFEC'T'IVE DATE, sr City of Denton City Council Minutes August 4, 1987 Page 7 McAdams motion, Hopkins second to adopt the ordinance. On roll Vote," McAdams 'aye,' Alexander "aye,' Hopkins 'aye,' Gorton aye, Ayer aye, Boyd "aye,' and Mayor Stephens 'aye,' Motion carried unanimously, C. The Council considered adoption of an ordinance authorizing the execution of a change order to a contract between the City of Denton and Calvert Paving Co. j The following ordinance was considered: NO. 87-132 AN ORDINANCE AUTHORIZING THE EXECUTION OF A CHANGE a ORDER TO A CONTRACT BETWEEN THE CITY OF DENTON AND CALVERT FAVING Co.) AND PROVIDING AN EFFECTIVE DATE. Rick Svehla, Deputy City Manager, stated that this change order j would be a reduction in the contract amount to Calvert Paving. McAdams motion, Gorton second to adopt the ordinance. On roll vote, McAdams 'aye,' Alexander "aye,' Hopkins 'aye," Gorton "aye,' Ayer 'aye,' Boyd 'aye," and Mayor Stephens "aye." Motion carried unanimously, D. The Council considered adoption of an ordinance authorizing the execution of a change order to a contract ' between the City of Denton and R. L, Roberts Construction. E The following ordinance was considered: NO. 87-133 AN ORDINANCE AUTHORIZING THE EXECUTION OF A CHANGE ORDER TO A CONTRACT BETWEEN THE CITY OF DENTON AND R. R03ERTS CONSTRUCTION, CO.s AND PROVIDING AN EFFECTIVE DATE, r q Rick Svehla, Deputy City Manager, stated that this change order would be an increase in the contract amount. Unforseen difficulties with the street required changes in some areas such as paving and inlets. McAdams motion, Hopkins second to adopt the ordinance. On Coll j ~ote,~ McAdams" "aye,' Alexander 'aye,' Hopkins "aye," Gorton { aye, Ayer ayo, Boyd layer" and mayor Stephens "aye.' i Motion carried unanimously. it ' City of Denton City Council Minutes August 41 1987 Page 8 E. The Council considered adoption of an ordinance providing for the number of persons authorized to be employed in each classified position in the Police Department for the City of Denton, Texas and repealing all ordinances and resolutions in conflict herewith. j t The following ordinance was considered: i N0. 87-134 AN ORDINANCE PROVIDING FOR THE NUMBER OF PERSONS AUTHORIZED TO BE EMPLOYED IN EACH CLASSIFIED POSITION IN THE POLICE DEPARTMENT FOR THE CITY OF DENTON, TEXAS? REPEALING ALL ORDINANCES AND RESOLUTIONS IN CONFLICT HEREWITH, AND DECLARING AN EFFECTIVE DATE. Rick Svehla, Deputy City Manager, stated this was fulfilling a legal requirement and that the change was in the sergeant's position. a, Boyd motion, Gorton second to adopt the ordinance. On roll " vote, McAdams 'aye,' Alexander 'aye,' Hopkins 'aye,' Ourton 'aye,' Ayer "aye," Boyd 'aye,' and Mayor Stephens "aye.' Motion carried unanimously. { ti F. The Council considered adoption of an urainance adopting an appliance rebate program. i The following ordinance was considered: NO. b7-135 j AN ORDINANCE ADOPTING A14 APPLIANCE REBATE PROGRAM ANU DECLARING AN EFFECTIVE DATE. y Bob Nelson, Executive Director of Utilities, stated that the rebate program would provide an incentive to customers to put in efficient appliances, primarily air conditioners, heat. i, pumps, etc, There were three parts to the program (l) rebate `~•`/Y program for air conditioners, (2) a rebate program for heat pumps and (3) thermal storage - primarily for commercial customers. Alexander motion, Gorton second to adopt the ordinance. On roll vote, McAdams 'aye,' Alexander 'aye,' Hopkins 'aye,' Gorton 'aye,' Ayer 'aye," Boyd "aye,' and Mayor Stephens 'aye.' Motion carried unanimously. Y I:• r .t City of Denton City Council Minutes A+igust 4, 1987 Page 9 G. The council considered adoption of an ordinance approving an agreement between the city of Denton and Lutz, Daily & Brain III for engineering services. The following ordinance was considered: NO. 67-130 AN ORDINANCE APPROVING AN AGREEM:.'NT BETWEEN THE CITY OF DENTON AND LUTZ, DAILY & bRAId III FOR tNUINtERIl7b SERVICES; AND PROVIDING AN EFFECTIVE DATE, Bob Nelson, Executive Director of Utilities, stated that there was a central air condition system for City Hall, the Civic Center and the Library. The unit was approximately 2U years old and needed to be replaced. The study would be a district heating and cooling study to look at changing out the air conditioning system and the heating system to a boiler absorption/chiller system. McAdams motion, Alexander second to adopt the ordinance. On v roll vote, McAdams 'aye," Alexander `ayeHopkins 'aye,' Gorton aye, Ayer "aye,' Boyd 'aye,' and Mayor Stephens 'aye.' Motion carried unanimously. H. The Council considered adoption ut an urdinannce authorizing the Director of Utilities to execute contracts with electric utility customers to reduce electrical power demand and authorizing credits on utility bills for customers who ` execute such contracts. The following ordinance was considered: No. b7-137 ' AN ORDINANCE AUTHORIZING THE DIRECTOR UP UTILITIES TO ~ ~ 5 EAECOTE CONTRACTS WITH ELECTRIC UTILITY CUSTOMERS '1'U REDUCE ELECTRICAL POWER DEMAND; AUTHORIZING CREDITS ON UTILITY BILLS FOR CUSTOMERS 6rH0 EXECUTE SUCH { CONTRACTS; AND PROVIDE AN EFFECTIVE DATE. Bob Nelson, Executive utrector of Utilities, stated that this t would be a 60 day program in an effort to reduce the peak demand, Approximately 24 customers were needed that had at least 3UOKw that they could reduce during the peak load periods of the weekdays. During earl; day, the Utility Department would k. determine if the peak load was about to go too high. If that were the case, the interruptible customers would be notified and asked to reduce their loads, It was estimated that this might occur b-lO times until September, The Utility department would pay the customers 012/Kw for every Kw of reduction. t T City of Denton City Council Minutes August 41 1987 Page 10 Gorton motion, Alexander second to adopt the ordinance. On roll vote, McAdams 'aye,' Alexander 'aye,' Hopkins 'aye,' Gorton 'aye,' Ayer 'aye,' doya "aye," and mayor Stephens 'aye.' Motion carried unanimously, I. The Council considered adoption of ordinance setting a date, time and place for public hearings concerning proposed annexation of a 24.3957 acre tract being part of the J. Ayers Survey, Abstract No. 21 and part of the B. Burleson Survey, Abstract No. 65, and being located west of I-35 and j north of interseccion of Rector Road. (A-50) 1 The following ordinance was considered: NO. 87-138 i AN ORDINANCE SETTING A DATE, TIME AND PLACE FOR PUBLIC i HEARINGS ON THE PROPOSED ANNEXATION OF CERTAIN 4 PROPERTY AS DESCRIBED IN EXHIBIT "A' ATTACHED HERETO BY THE CITY OF DENTON, TEXAS, AND AUTHORIZING AND rt' DIRECTING THE MAYOR TO PUBLISH NOTICE OF SUCH PUBLIC HEARINGS. Lloyd Harrell, City Manager, stated that the dates for the public hearing would be August 18 and August 25, 1987. Mayor Stephens pointed out that the August 25th meetiny was i ? scheduled for 7:00 p.m. As that would be a special call meeting only to take action on two annexations, he suggested ;z•, moving the meeting time up to 5:1b p.m. iConsensus of the Counci; was to change the meeting time to 5:15 p.m. McAdams motion, Hopkins second to adopt the ordinance. On roll 31 vote, McAdams 'ayt,' Alexander 'aye,' Hopkins 'aye,' Gorton 'aye,' Ayer 'aye,' Boyd 'aye,' and mayor Stephens "aye." F Motion carries unanimously. is I J. The Council considered adoption of an ordinance authorizing the Mayor to execute a project engagement letter with Wood, Lucksinger 6 Epstein for professional legal serviceu. The following ordinance was considered: NO. 87-139 oy AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A PROJECT ENGAQEMENT LETTER WITH WOOD, LUCKSINUER 6 EPST81N FOR PROFESSIONAL LEGAL SERVICES) AND PROVIDING FOR AN EFFECTIVE DATE. 1 I City of Denton city council Minutes August 4, 1987 Page 11 Gorton motion, McAdams second to adopt the ordinance. On roll vote, McAdams 'aye,' Alexander 'aye,' Hopkins "aye,' Gorton "aye,' Ayer 'aye,' Boyd "aye,' and Mayor Stephens 'aye." Motion carried unanimously. 8, Resolutions A. The Council considered approval of resolution setting a date, time and place for public hearings concerning i proposed annexation of a 9.2154 acre tract being part of the J. } Early Survey, Abstract No. 1279, and the Moreau Forrest Survey, + Abstract No. 417, and being located at the northeast corner of Mingo Road and North Cooper Creek Road, (A-47) The following resolution was considered: RESOLUTION NO. Rb7-047 A RESOLUTION SETTING A DATE, TIME AND PLACE FOR PUBLIC Ji HEARINGS ON THE PRO`?^:'FD ANNEXATION OF CERTAIN PROPERTY AS DESCRIBED IN EXHIBIT 'A" ATTACHED HERE'W BY THE CITY OF DEMON, TEXAS, AND AUTHORISING AND DIRECTING THE 14AYUR W PUBLISH NOTICE OF SUCH PUBLIC HEARINGS. J ff Lloyd Harrell, City Manager, stated that the dates for public hearings would also be August 18 and August 25, 1987. The ` j August 25 meeting would be at 5:15 p.m, 1 ~ ^ r I Gorton motion, McAdams second to approve the resolution. On roll vote, McAdams "aye," Alexander "aye,' Hopkins 'aye,' ■ " Ayer 'aye," Boyd 'aye," and Mayor Stephens Gorton aysr "aye,' Motion carried unanimously. 91 The Council was to consider a motion to accept and A, approve the CIP Program for 1967-88 to 1991-1992. +k`i :`f This item was pulled from the agenda. r 10. Miscellaneous matters from the city Manager H e Lloyd Harrell, City Manager, presented the following iteosc A. The Finance Department had received information from the State regarding the sales tax check which would be received in a few days. Previous year's total was $534,000. 1 The current year figure would be $49U,000. The shortfall trend was continuing but not at a rate similar to previous months. r ~ `I s I City of Denton City Council Minutes August 41 1987 Page 12 11. There was no official action taken on Executive F Session items of legal matters, real estate, personnel or board appointments. 4 12. New Business There were no new items of yusiness suggested by Council Members. The Council considered Addendum Item 42. Addendum #2. The Council c.-isidered adoption of an ordinance to provide for an effective date of September 15, 1987 for the 1985 Uniform Plumbing Code. The following ordinance was considered: NO, 87-140 AN ORDINANCE AMENDING ORDINANCE NO. 87-127 PROVIDING FOR A NEW EFFECTIVE DATE FOR THE IMPLEMENTATION OF THE PLUMBING CODE( AND DECLARING AN EFFECTIVE DATE. Lloyd Harrell, City Manager, stated that plumbing suppliers had requested the effective date for the new plumbing code be delayed as the new code would make some of their supplies s1 obsolete. McAdams motion, Alexander second to adopt the ordinance. On roll vote, McAdams "aye,' Alexander "aye," Hopkins "aye,' Gorton "aye,' Ayer 'aye," Boyd 'aye,' and Mayor Stephens f "aye." Motion carried unanimously. ?;r 13. The Council convened into the Executive Session %.o discuss legal matters (litigation with Maverick vs, the City of E Denton), real estate, personnel (discussion regarding compensation of the Municipal Judge) and hoard appointments. No official action was taken. With no further business, the meeting was adjourned. j r RAY STEPHENS, MAYOR CITY OF DENTON, TEXAS 'I w CITY SECRETARY CITY OF DENTONj TEXAS 2721C I: r 1 i I City Council Minutes August IU, 190 The Council convened into an Emergency Meeting at 7:3U a.m. in the city council chambers. PRESENT: Mayor Stephens Mayor Pro Tem MCAdamsj Council Members Ayer, Gorton, and Hopkins. ABSENT: Council Members Alexander and Boyd. i 1. The council held a discussion and determined possible action to be taken with respect to the future of Flow Memorial Hospital. E Mayor Stephens stated that the election had not gone as the Council hoped and it was now necessary to consider possible future actions to institute as far as the Denton City Council was concerned. The people had spoken on the matter and the majority had opposed the creation of a hospital district. The Council Members had a draft of a letter to the Commissioners Court in which there were suggestions as to what the C'ouncil's next possible action might be. Stephens asked for suggestions concerning the draft letter. Council Member Alexander joinea the meeting. r +4 Council Member Hopkins stated that she was in agreement with the major intent of the letter but did not think that the Council should start out discussions uy being too restrictive on the County. She asked if the Attorney general would agree to a transfer of the asset. Debra Drayovitch, City Attorney, replied that there was no way of knowing as no discussions had been held yet on the transfer. however, since the Attorney General's office had agreed to a long term lease, it did seem quite possible that they would agree to a transfer to another governnental entity. Mayor Stephens stated that the draft suggestion before the Council was to have the City of Denton transfer Its ownership of the Hospital to the County of Denton so that there would be a single owner. But at the same time, the City needed guarantees that the Hospital would continue to exist as a public hospital and that the various community programs now operated by the Hospital would be retained. Council Member Ayer stated that he was in agreement with the { concept. He felt that there was a difference of opinion concerning the meaning of the vote, was it a vote of no confidence in a public hospital. He felt that the preservation of Flow Hospital as a not-fur-profit public facility was essential to the welfare of the people of Denton County for both 'S. n i i City of Denton (=ity Council Minutes August 101 1987 -r Page 2 economic reasons and health reasons. Therefore, he was prepared to consider all possibilities for the preservation of Flaw Hospital. The one represented in the letter was perhaps the most viable and he had no objection to negotiate with the County but hoped that minds would not be closed to any other possible alternatives. He agreed that if the facility was transferred, the City must have some yuarantees that the Hospital would continue as a public facility. Ha suggested that the Council consider pursuing the idea of tranimittiny the letter to the County. Mayor Pro 1'em McAdams supported Council Member Ayer and felt that it was important that when the Council started to talk y about a possible transfer, to be aware that in previous conversations with the Pctorney General's office about the possibility of a transfer, they were emphatic about the city i continuing to shoulder the responsibility for providing health ` care in the community no matter what kind of transfer or lease took place. For that reason, the council needed to be j concerned about, it the event of such a transfer, that there had to be a guarantee that the hospital would continue to operate as a public hospital. Because by transferring the hospital, the City would not necessarily be relieved of that i ^ responsibility. Senate dill 1 seemed to suggest that the City as a governmental entity had a financial responsibility for indigent care which placed a significant burden on the City as a taxing entity. Somehow the City had to insure that the facility it now had, if transferred, in some way continued to satisfy the responsibility it had. In beginning to pursue the possibility of discussions with the Commissioners Court about the transfer, it was important to note that the Council had to look at the budget With an eye toward increasing taxes in the event that the Count decision was that the City was responsible for indigent care. Having lost revenue sharing, having had other federal funds cut and having had a significant decrease in the amount of sales tax revenue that the City had been receiving, the City was in a position of trying to cover at least the same level of services with local funds that it once was able to cover with some outside funds. That meant that there was no extra money to try and cover the additional i ? indigent care which the City might find itself responsible for i by the Court. Some funds were necessary in the budget that would be used for that need. ' Mayor Stephens stated that the draft letter was an invitation to begin negotiations with the County Commissioners Court if the Court was interested in the idea of being the sole owner with guarantees for continued health care being given, r r T City of Denton City Council Minutes August 10, 1987 Page 3 Council Member Gorton pointed out that even in the event that any entity chose to try and decrease the number of services provided by Flow Hospital or to try and close it down, there was a 90 day period of notification with subsequent public hearings. That would allow the public one more tine to perhaps clarify the issue of whether the vote was a vote against taxation or a vote against the Hospital. He also agreed with entering into discussions with the County as to the possibility of transferring the City's assets and agreed with Mayor Pro Tern McAdams to continue to look at the budget. Taxes could be raised $.O1 and still be exempt under S.B. 1 which would raise approximately $20UpUOU. The fund reserve was still a possibility for extra money for Flow as was an increase in taxes which might sub}ect the City to a rollback. He wanted to continue to work for tke viability of Flow Memorial Hospital so that the staff of the Hospital would not resign. Council member Alexander agreod with Council Nember Ayer that u it was difficult to interpret tae meaning of the election k results. He felt that: a great number of people were in favor of Flow Hospital but. were against the establishment of a hospital taxiny district. He felt for that reason, the Council ! should provide every opportunity available to maintain Flow as a viable public hospital within that context. line council needed to express itai willingness to negotiate all possible alternatives toward the solution of the problem, he urged that the Council follow through with the draft letter. Mayor Pro Tem McAdams ridded that it was important to understand that even when it was talked adout transferring the asset to l the County, it was neeced to recognize that the proposed budget to the upcoming year requested by Flow was $I,UUU,O00 each from the County and the City. It did take a significant amount of money for an institution such as a hospital to operate and that by transferring the Hospital did not diminish the need for money. Did the citizenst not want a separate taxing entity or were they unwilling to provide the tax dollars to support a i' public hospital? Either the City or the County would have to provide tax dollar to support the Hospital. McAdams motion, Gorton second to transmit the letter immediately to the County Commissioners Court "for their consideration. On roll call vote, McAdams aye, Alexander "aye," Hopkins 'aye,' UortGn "aye," Ayer 'aye,' Boyd "aye," and Mayor Stephens 'aye.' Motion carried unanimously. + M, t t City of Denton City Council Minutes August 10, 1987 Page 4 Council Member Gorton urged that a copy of the letter be sent to the Hospital Board of Directors. Gorton motion, McAdams second for ad7ou:nment. Motion carried unanimously. I F RAY STEPHENS, MAYOR CITY OF DENTON, TEXAS F ~ " E R WALM (ll CITY SECRETARY CITY OF DENTON# TEXAS •r;~ 2724C ~a r , ~ r J ~1f d1J { i 1 rI { t , III r 4 ' " v`} t r ~''r "r T f r l ~ r r~rN{{r~~ rd 'I r 42f~5 ♦ r.. i ; r Y" , v; Ai~:.M.l i x~...'b:M It 51 A. hy.W trey., .;'4 , j r. f " ~ F I CITY COUNCIL REPORT FORMAT TO: Mayor and Members of the City Council i FROM: Lloyd Y. Harrell, City Manager SUBJECT: Presenta'.ion of Beautification Awards i E RECONWENDAT ION: The Denton Beautification Committee wishes to award The Hair Station, 502 N. Locust, recognition for significant improvement through landscaping. SUMMARY: Myrna and Dale Brown have made significant improvement in ;W the area of Locust and Oakland with the perfection of colorful shrubs i and trees. The landscaping adds greatly to the aesthetics of the facility and has continued to be maintained since installation. BACKGROUND: This facility was nominated by the Beautification Committee and selected by a panel of judges. " t PROGRAMS, DEPARTMENTS OR GROUPS klFrtCTED: ` FISCkL IMPACT: to ~ " . ' RESP ULL/Y SU TED oy arre V City Manager r Prepay by: ' Robert X. Tickner Title Superintendent of Parka Approved: x r .1{ Title 26~3C/3 i 4, r ,jr CITY COUNCIL REPORT FORMAT Mayor and Members of the City Council j FROM Lloyd V. 3arrell, City Manager j SUBJECT: Presentation of Beautification Awards RECOMMENDATION: The Denton Beautification Committee wishes to award Mr. Ralph Lewis recognition for his property improvement of landscaping his home at 1770 Morse. SUMMARY: Mr. Lewis was nominated for the award by the Beautification Committee ` and selected by a panel of judges. BACKGROUND: Mr. Lewis spends many hours perfecting a variety of plant material at his home. This personal effort is certainly a credit to the surrounding neighborhood and the City as whole. Through his r efforts, he hass madeena positive influence on others and has contributed :r tPROG~AMgau~EPASI~F[ENDS°~RthdCS -AFFECTED: FISCAL IMPACT: e. 5 ,?+I 4PEC' UL'.Y SUBMITTED. a n" 1 ager 1 h , ,1 K ~ Prepared by. a me Robert K. Tickner Title Superintendent of Parks V' 'Approved: 1 ,t ~ y Y ad 'r 1 r, ame ? Title „ 2633C/3 N. y H r. p S~wG e.. a i. CENTRAL BUSINESS DISTRICT ASSOCIATION August 21, 1987 The City Council Denton, Texas a i On Behalf of the Central Business District Association I am requesting permission to place signs over North Locust and North film streets at a location approximately one block North of the Cou~thouse Square. These signs are similar in size and construction to signs that have been placed at these same locations advertising "Spring Fling", "The North Texas Fair" and other such community sponsored events. These signs would be advertising the upcoming "County Seat } Saturday" festivities to be held on September 19th. It would be beneficial if the signs could be installed on or about the 1st of September and remain in place until the Monday r imcnediately following County Seat Saturday. Thank you for your consideration. i i Sin erely, Geneva Berg, President Central Business District Association • DENTON, TEXAS DATE: 09/01/87 F CITY COUNCIL REPORT FORMAT y/ TO: Mayor and Members of the City Council i FROM: Lloyd V. Harrell, City Manager SUBJECT: PCjLIC HEARING FOR VARIANCE OF PERIMETER STREET PAYING REGULATIONS f ON LUGINBYLE ROAD (V-37) RECOMMS-RDATION: The Planning and Zoning Commission considered this item at its meeting of August 121 1987. The motion for approval failed by a vote of 3-3. The motion for denial of V-37 failed by a vote I ' of 3-3. 1 SUMMARY: { This is a request for a variance of Article III, 4.03 (H) (2) of the subdivision and Land Development Regulations for a 25.7 acre tract located on the north side of Luginbyle Road approximately one mile east of F.M. 2450. The above mentioned Article requires the improve- ment (24 foot section of pavement to City standards - no curb and gutter) of an 859.21 foot section of Luginbyle Road. BACKGROUND' Article 1, Chapter III of the Subdivision and Land Development Regulations provides that the city council may not grant a variance unless all eight conditions in the above listed article have been j met. i ;l x tx'' PROGRAMS DEPAI'TMENTS OR GROUPS AFFECTED: y ;"d If and when this property is annexed, the City will be responsible for upgrading the road. wFISCAL IMPACT: There is no impact on the budget. Rae mlt e Lloyarrell Prepared by: City Manager 1 V Deniae Spiv y Urban Planner ' Approved: 1 David Ellison Acting Director of Planning and Development 2588g/2 C11Y COUNCIL, AGENDA BACK-UP SUMMARY SHEET MEETING UATE: September 1, 1987 SUBJECT: V-37. Petition of Harold Easley requesting the lowing variance of the City of Denton Subdivi- sion and Land Development Regulations: Article 111, 4.03 (H) (Z) which requires the impro7ement of an 859,21 foot section of kasch branch Road. SUMMARY: Variations and modifications of the requirements of the Subdivision and Land Development Regula- tions are discussed in Article 1, Chapter 111, I which states in part that in no case shall the Planning and Zoning Commission or City Council grant modifications unless it finds that all of the following conditions are satisfied: 1. The modified proposal would conform to the City Master Plans. 2. Literal enforcement of a provision would result in an extreme hardship for the * f development of the subdivision. 3. Granting of a m alification will not have the effect of preventing the orderly subdivision of other land use in the area. " .r ? 4. The modification accomplishes the spirit and intent of the standard. 5. The problem in question is not generally common to other properties in the City. If c1 the standard in question is of general applicaticn to numerous properties through- R. , out the City, then the Planning and Zoning Commission is prohibited from i,ra«ting such variance, but should instead recommend an ordinance change to the City Council. 6. the actual pecuniary cost of development of " the property shall be considered for modification of standards. " i 7. 1'he hardship must be a physical hardship relating to the property itself as dis- tinguished from a hardship relating to convenience. 8. The hardship must not result from the applicant's or property owner's actions. A memorandum from David Salmon, Assistant City Engineer, describing the cost and effect of the Improvements is attached. i i V-37 I September i, 1987 Page 2 ACTION REQUIRED: Approve or deny variance request RECOMMENDATION: t1he hatPthenvarriance2beldeniedmandiimprovementss E be required, ALTERNATIVE: Approve or deny the request for variance ATTACHMENT: Reduced plat and memorandum • I r ~ R ! y •Y j / ( I } 7 in cK Y : / Jy$ff ~ S 1 ,V. , ~ L riI k 'F t ~ qty i l . ! a r, t } ~Sd ~''+r 19', lfr^.. 3 3 ~ r t +r C!c F , 'Y r b r a . t r4" r ~ it f r hy7 J+';•e ~ n~ 7j ~ I! N.~ • J. J ' 3 I ) t. 1. 4r J? ~ 1 I 1 erluntl a P/ d ,r I I+SAa ouf 116.16 f rm er reu , • m6Nrr d mrtl , wmb N W . R.N. w0 /.Ih11 1. 011. rl .Ib rrl.r rlta W il." I..,L of .i 1. 4p1.r ...11.1 {NNa IN momorm at 1 tint Yn oft. 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W.b•t./.t. b 1tH At 1 , i 1 t0 K "a i sulrlla ran r Sfsf10 OW". M" not r1 d Ludilvan r y ewer rrwa 110 RANCX IIf. . loop A.&. a•••a n.'. sera taurfl Nrl An Pa.rl trait tuclme Lt ADOITgN IN TNt LO.E YCQTON ow w N0RI71 TEXAS SURVEY lwyor COMPANY, INC- SURV[Y M. 100. DENTON COUNTY, TEXAS Redrte ed PuNk Sux}vt A• @ t MJ b..t 1..91«. b.N nIU an-•0-111• " I 3"7 } , . .......-..w.»...+,.w..N~lt~alawAltltan~H • ip~lt~c1:XN.Sryllsapr¢{~:a+by[.1RU+rdC5ja7ah+~111.d.dx.1~1.''we«'.Fr'. =';rreL~aa c4f.Cf'.G •x .•e :✓iist'.•r^,•*' v j ' I j CITY of DENTON, TEXAS MUNICIPAL BUILDING / DENTON, 7EXA576201 / TELEPHONE 017)166-8200 r I i MEMORANDUM i DATE: July 29, 1987 TO: Planning and Zoning Commission 4 FROM: David Salmon, Civil Engineer SUBJECT: V-37 PERIMETER STR89T PAYING VARIANCE (LUGINBYLB ADDITION) , _ i ° The variance request has been reviewed using the eight conditions outlined in the Subdivision and Land Development Regulations. Our analysis as listed 1 below indicates that the development of this property does not meet all eight conditions necessary for a variance to be granted. Luginbyhl Road is not shown on the City or County thoroughfare plan as an rt s " qt> arterial. However, as an existing county road it will most likely function as a collector as the surrounding area develops. This condition r may or may not apply. 2. Literal Enforcement of the provision may or may not be an extreme hardship Sexy for the development of this property at this time in that even though 26 s' acres are being platted, It is only divided into four single family lots. ,41~ 5 ~ f i. 3. As there are no other improved streets in the area and there are no major rr r highways or thoroughfares nearby, a variance of the perimeter street paving may or may not prevent orderly subdivision of other yroperty in the " area. E s 4. The intent of the standard is to provide for improved roads around the subdivision to offset the effect of the development on area traffic. A . variance of this provision does not accomplish Vie intent. 5. Unimproved roads are common in and around the City of Denton, and ";'^ay perimeter street paving is always required when property abutting an unimproved road is platted. t r ~ ,u 4 ~ 4, Planning and Zoning Commission July 29, 1987 t page 2 6. The cost of perlmeter paving may or may not be coat prohibitive for the { development of 4 single family lots on 26 acres. 7. There are no unusual physical features on this property that would hamper { perimeter street paving in any way. 8. The decision to develop the property at this time for this particular land use and number of lots is the developers own choice. At most only 4 of the conditions are satisfied. r ~-,David Salmon 'k z ~"xr gf w 25048 Y I w ,t r` ;Ise, ,F ' r "z }k :l F~ F An r i M _ k k k~ n r Yt ~ ~ C~ 'I k ~l z ~ t ; . r l~ 1 Itk i. ` i d, x ! f a P 6 Z Minutes August 12, lvb7 Page 7 denied a request for a planned development for the follow- ing land uses: duplex, four-plea, and a park on this tract and an adjacent four acre tract. In DecemDer of 19bb, the Planning and Zoning Commission denied a request for the following land uses: duplex and four-plex. She said that this site is to sited in a tow intensity area that is cur- rently under t'+e standard by approximztely 21. She said a row of single family detached structures is proposed alou; the northern border of the tract and this land use is siml- far in nature to the single family area to the north and provides a buffer between it and the increased density to the south. A block of one story duplex lots serves as a transition between the single family lots and the four-plea area to the south. The four-plez area north of Wolftrap Drive is proposed as an extension of existing adjacent zoning and land use. A private easement will provide access to a walking path along the south side of the 1 creek. 1f.e path will provide access to a greenbelt area designed as a part of PD-72 immediately to the west of this area. PE1I710M1ER: Jim Danielson, representing bindsor Joint Venture, stated that they are requesting a chanke in zoning from SF-7 to eb and approval of a concept plan. 1,e said that he feels that have a plan that is viable, has good transition and that will be aesthetically pleas- ing. he said that they have a walking path that will directly lead to the gteehbelt area. r John Hooks, representing windscr Joint Venture, stated t1.at they have worked with the staff and neighbors very h' qr : hard and from their comments developed this proposal. IN FAYi,R: Lana hoods, 512 Aspen, stated that they were y r very glad to have single family next to single family. `A She added that they are tue first developers to work with the neighbors. * y'r uPPDSLD: None present. ithUMMkh'DAlION: Ms. Spivey stated that this request is an mprovl vement over the previously submitted one in terms of f :y + density, intensity, scale, and buffering. Staff recommends approval of Z-Ib6S. c~ka r' Si„r kthUTIAL: none offered. I Chair declared the public hearing closed. .f bLCISIUN: Mr. Claiborne stated that he was glad to see !!d t-Tatifie developer had worked with the neighbors. hr. Glasscock moved to recommend approval of Z-1665. ' Seconded by Mr. tanman. M<. Brock said just because this is an improvement over :he previous plan does not mean it is the best plan. Mr. hult stated that he felt the land uses were viable. I,r. Claiborne stated that he disagreed with duplex next to rero lot line homes. Vote was called and motion unanimousry carried (6-0. v . E. Y. Petition of harold Easley requesting a variance 0;; rticle III, 4.05 (h)(2), of the City of Denton Subdivision and Land Development kegulatfons for a 25.7 r, acre tract located on the north side of Luginbyhl Road s approximately one mile east of PM 245D. The property is 1 i ' s ray' 1 P 6 Z Minutes August 12, 1W Page 8 further described as a tract in the J.C.Y. Melton Surrey, Abstract ho. 802. Article 4.U3 requires tee Improvement of an USS.21 foot section of Luginbyhl koa,'. Six notices were mailed to adjacent property owners; one reply form was received in favor, no reply corms were received in opposition. f STAFF kEPURT; Ms. Carson stated that the petitioner 1s requesting as variance of the Subdivision and Land Devel- opment Regulations for perimeter street paving require- meets for Lugintyhl Road. SIle said that variations and modifications of the requirements of the Subdivision and Land Development Regulations are discussed in Article 1, If Chapter III, which states in part that in no case shall the Planning and Zoning Commission grant modifications unless it finds that all of the following conditions are satisfied: 1. The modified proposal would conform to the city master E 2. Literal enforcement of a provision would result in an extreme hardship for the development of the sub- division. 3. Grantin;! of a modification will not have the effect of preventing the orderly subdivision of other land use In the area, q, the modification accomplishes the spirit and intent of the standard. S. The problem in question is not generally common to r other properties in the city. It the problem standard in question is of general application to numerous i properties throughout the city, then the Planning and Zoning Commission is prohibited fern granting such variance, but shoulo instead recoaomend an ordinance ct.ange to the City Council. L,. the actual pecuniary cost of development of the property shall be considered for modification of standards. s`. 7. The hardship must be a physical hardship relating to the property itself as distinguished from a " hardship relating to convenience. b. 'I he hardship must not result from the Opp IIcant 's r, or proposed property owner's own actions. She said that Luginbyhl koad is not identified on the t.` county or city thoroughfare map so it is considered a ` collector street. She said that there is no physical 4 reason why an estate type road cannot be built. '1 he Intent of the regulations is to provide au Improved road for ten miff ut people who live in the subdivision and in addition provide that there will be no deterioration to the existing street because of addltlonal Individuals using the road. The Development kevlew Committee has fff reviewed the eight criteria and has determined that the developer meets only tour of the criteria. l'he Develop- meet Review Committee recommends denial of Y-37 and pro- poses the Planning and Zoning Commission consider a i deferral of the improvements. I Ms. Kiker asked for those criteria that might be met. Ms. Carson said 1, 2, 6, and 8. PF.TII10r4U brian Burke, Burke Engineering, stated that this [-sabbout 25 acres that Mr. Easley began developing in 0 the 7Us. He said that he has been processing through the county and has been in compliance throughout. he said v that when he looked into selling the last lot the county are?,•, indicated that he would need to plat. He said that there are existing houses on three of the four lots. he said it i j 'i P 6 Y Minutes August 12, 1W Page 9 the road was in the City limits or on the county plan it would be more applicable to improve. He rtated that this road is 6 miles northwest of Ranch Estates. He added that this road would cost between $35.4U,UOU. He said that these four houses will not cause a detrimental traffic count and does not affect the orderly development of the area. he said that these improvements would be more in order if in or near the city limits. he sold that this is a county road maintained by the county and these people in the area knew the shape of the road when they built. he said that the hardship is not physical but pecuniary part is heavy for four houses. IN FA1'uR: Harold Easley, owner, stated that he has cleared f everything through the county. 1he county said that since the 20 acres had not had any property sold off of it the property would have to be platted. He said that there are restrictions on all the property that has been sold. He said that it doesn't seem right to improve property that is no longer owned by him. Mr. Ellison asked how far from nearest city limits. Ms. Carson said she believed 3 to 3 1/2 miles and is within a mile of FM1450 and approximately 2 miles from 1-35. UPPUSEU: None present. S RECUMMEHDATIUH: M,. Carson stated that with all of the plats hat are required in the county there is always a question of why are the city standards being imposed in the county. She said that with the ETJ the city is re- quired to Impose the same regulations as within the city limits. She said that in some cases the r!moteness may seem unfair but regulations have to be imposed equally in both areas. She said that the Planning ■nd Zoning Commis- ' k sion has an option to deny and defer the costs to the im- provements. She added that while four of the conditions may be met the Development Review Committee recommend; dental. 1 Mr. Holt asked why the property was being required to be r! Tatted. Ms. Carson stated that the property was divided from a larger parcel and any division for the purpose of { sale or development must be platted. She said that the ; property was sold by metes and bounds In 1919. She said that the subdivision was dune after the county require - w meats for platting had gone into effect. he was required to plat by the county and since the property is Ir. the E1'J i t.ticn the city's platting requirements were applicable as well. Mr. Morris stated that the attorney general issued an opinion that the Subdivision Regulations apply equally to the corporate limits and E1'J. He said that the ETJ is merely defined for each city to allow annexation in the ETJ. He said that the purpose of the regulations Is to provide certair standards of development equally in the city and ETJ ►fth the ideal that the city will expand and take In the subdivisions.' Ms. kiker sr.ted that several areas of Denton were built a with no rules and regulations when the area was outside ` the city limits. She said 'hat everyone thought then that the area was too far from Denton to matter. She said now many homeowners have suffered the consequences of some situations where no planning, drainage, etc. was done. She sold a good example of this is the Plano/Richardson area. She said if the Commission follows the rules would the Commission he able to grant a variance legally and say to uth!rs that they have followed the regulations. P 6 1 Minutes August 11, 1987 Page 19 i Ms. Brock asked if the Clty Council could amend these regulations. Ms. Carson said yes and the staff is considering amendments to the regulations. Mr. Ellison asked if the bonding method is viable. Ms. Carson said that the bonding method is dit.icult and the Engineering Department prefers an escrow account out they are still willing to work with the developer on alternative-,. kibUTTAL: None offered. Chair declared the public hearing closed. DEC151CN: Mr. Holt stated that this property is tar re. Moved and by the time the city annexes the property the k road will be substandard and have to be rebuilt. He add,d that he does not see the benefit unless developing now will save the taxpayers some money. Ns. tiker said that the Commission needs some guidelines to go by on the variances. Mr. Bolt moved to approve %-37. Seconded by Hr. Glasscock. Mr. Claiborne staved that item 1 through 6 can ustify but 7 and a are questionable. He said based on projections of growth of the City of Denton between now and 2010 develop- Went will be outside the Loop for 1 to 1 1/2 miles. He said that he berieved the City of Arum will be involved with this property betore Denton. 4 ~ f - Mr. Morris stated that the city is presently involved in a lawsuit and allegations state that the Planning and Zoning Commission and City Ccuncil treated property dissimilar in similar circumstances. he said that there needs to be y 5~' consistency in the enforcement and administration of the Regulations. Ms. Brock stated that she would be against the motion because this petition does not meet criteria 4, S, 7 b. Vote was called and motion failed (3-3). Hs. Brock, k yF t ks. xlker and Mr. lamman voted no. Ms. Brock moved to deny V-37. Seconded by Ms. xiker and ' motion tailed (3.3). Mr. Claiborne, Mr. Glasscock and Mr. Holt voted no. E Mr. Claiborne told the petitioner that he could appeal the ` l recommendation of denia, to the City Council. f. V-3b. Petition of Jayne East Iennedy requesting A j vr once of Article 111, 4.15 (A of the City of Denton Subdivision and Land Development Regulations on a two 11) acre tract located on the east side of Trinity Road approximately one-halt mile north of FM 426 (East McKinney Street). She property is further described as a tract in the M. torrest Survey, Abstract No. 417. Artielt 1.15 requires that a developer make adequate provision for storm or floodwater runoff channels or basins on property that is being developed. t` Pour notices were mailed to ad)scent property owners; one reply form was received in favor, no reply forms were received In opposition. S1AFF REPUkI: Ms. Carson stated that the petitioner Is request ng a variance of the bubdivision and Land Level- opment kegulations for drainage improvements for property ; i 1 i CITY of DENTON, TEXAS MUNICIPAL BUILDING / DENTON, TEXAS 76201 / TELEPHONE (817) b66.8307 I Office of the City Mfinaper 1 N E M 0 R A N D U M TO. Mayor and Members of the City Council FROM: Jennifer Fdlters, City Secretary DATE: August 25, 1987 } SUBJECT: Back-up for Agenda Item l4.B. ,rir t 4 r ~'^1 I. No formal back-up was submitted for this item. s t ~,,rM ~ „ . 9 e? ' N i ,rte ~ I , 5 2 r } T ]Ii Iyt" ~''k' " " 5 Je n fet W lters I l I N 2727C/2 ,r y t 4 A t i r p r .y t i Y 777 r t i, A R u K c . N~ y S 1 I II I j DA43: 09/01/87 I CITY COUNCIL REPORT FORMAT j ~ TO: Mayor and Memh:re of the City Council t f FROMs Lloyd Y. Harrell, City Manager SUBJECT: PRELIMINARY AND FINAL REPLATS OF THE FRY ADDITION, LOT 1, PART OF LOT 4, BLOCK 5 t RECOMMENDATION: f rx The Planning and Zoni-ig Conmission considered this item at its r meeting of August 260 1987 and unanimously voted to recommend approval of the Preliminary and Final Replats of the Fry Addition, Lot 1 and Part of Lot 4, Block 5. SUMMARY: l r.~ BLCKCROUNDs x A PROGP►MS1 DEPARTMENTS OR GROUPS AFFECTED: Nr c,~ 1! ♦Va f MK r a t~ s Y, z'" 1 7 FISCAL IMPACTS r'~nr ` a { At~~ ` , ~1 F'is r ;,j Reepec lly s:}pmi : 5 1 41 a'. 41 Lloyd . Harrell Pre Jared bys City Manager c r, ;1 D#A is* Splvfy e a Urban Planner x "Pproveds 41 ~l"~ V Y F 1 t 1 11 David Ellison - ~4:*1 Acting Director Of f j 5 ;R ` 'y',•" Planning and Development t}~ .V X411 25689/3 t f 4 ti rr t .V I F 1 f t .fin "tiW~i✓,rn>.... _ . . .:d \ . Y ! lap of aw.. ........><.r.A ]4 M 1w t 1 r. I{ 1 CITY COUNCIL AGENDA BACK-UP SUMMARY SHEET E f j MEETING DATE: september 1, 1987 j SUBJECT: Approval of the Preliminary and Final Replats of Addition, Lots 1 and 4 the Fry SUMMARY: This o.7 acre tract located at the northwest corner of University Drive (U.S Highway 380) and Bolivar Street is zoned commercial (C A cash booth addition to the McDonald's Restaurant is proposed for the site. ` No perimeter street paving improvements are < required at this location. The proposed addition can be served by existing water and sewer facilities, storm drainage and gas facilities are located in University Drive. A ACTION REQUIRED: Approval of the preliminary and final replats RECOMMENDATION: The Planning and Zoning Commission recommends "A approval of the preliminary and final replats of the Fry Addition. ALTERNATIVE: Approval 4 Jax, ` ATTACHMENT: Reduced plat ' R lr . ' 4:. L T M1I j ♦ + ;yv ~ 4 41 ,r i:j j, y I C M1 1 a ~'y ~M~ I V Ivyy N y p IR r ~ f. Ss + + y `p'1^ _ l,f~ 9N 1 .(l 8. IF J J yy .1" 4r. ~ 5 A L ~ 257751 iZ yy / ~ ~ ~'~~f i f i,. i '~IIiWM~'^a+w.,.,..-....-.... _ . tir'.Y NF •M1'.~' dcn.: NLJYbMrt~\ir ,yy ~W.!-N'ru ~ X11 ~J t. ,i, `i• aerWr w.,,•, t q 4 3 ,a a y x ~,';t s , .~1 1dNWtWW2MW~ : 1...r. . T•/Me Aw AY9i/01W\Y.•le.fpnott!t~•Yi►+tf....,. , nn.. na Y/•.rw/YMw i".. ~liV F ~~•.t1.\ar1.:. 4, •.I'i..MM"tYJN'!•. Y.:' . Nm It fill" 4 amen r µn/tM 1 -1, Owl. 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W 1rM N W well NwIW Mt1•t it, tt I }6~ WU.L f.ld ^ !«W Yts 11W W, Ls L01 at, 14.E1 a M un l T r' , I I M 4.f ,01170 vs. saw kw 1tl r .Milt" , W t1V N 1Wr. M4. 4.011. Mr W Nr am It111N PLAW C W { wW LW/ar u W Mis W w W W rrrN, 1114. M _ Y71Wr e•Ly trw. _/Mpo llW6 dowil: "CF V 1 w ICf1 W!+ 'l• f0 - dogwoods "t1 w Mat, ad . IIp. 4.a 1..... _ . . L.rn nan wwvrr w sOds" C" ' nR1110.'9'lNWtf LIN.R• Irl *LA (VAU H(JV so- ■OW w(w(J~ 1101 r 1 W I WM 'M..aiilflafll. N ''~ytt W w Ya0 11 N Y M W Y ,fM1 W /Nr Is to LrN.l~0 /r•.t.w1 W MW.IN'1W CM CML WL N N rr W ra L W .MLLIf M LrAYtr FWM IWIatW. Y W W W hW W 4.31 Wlr. ml 1r W 11t/11U W 11.1SM1UN Mwb ~ L 7° $lrd addoop t Ir1NW 1a, Y WIW p7, - M d a.. f ff IA NAAT LOT W r&.OCYS 5 T1arl_ J- a T ITIrwriva-warmilm 1114. t: WW W1$1 ,rl W 1y dams MM u , 70 "he a." dptflTOf).C11)TO/i pd.fL,AL _ `4 rfl«11M , Nnp 411 W w4. W I.Le+rf. liii1111M. Ismaili 1c.M M M Y. erNlf 11 .1 MtM W 1 440WtiW tl to u. 111 , tool" W oil W fN t 6% W tr.ter _1fNI4.d , mell 11 T° (yWOpA] w rMr/ N MNtY1W 01 rfW MrY1U we r y fNMML I,, t/11W N11 W ' "11111 G1 t 111 11"8,1 ~yK«J d 11 lion ,rW a «rMW N two atb fl NIl11NN1 r /~I/f 1. Nr«i l bt1, lylrtrla N. 1 ~f ~L IrNlyafl 1a11r1r. "\0,011" NMlrr1 goals" 0 N1afi1M, 7M. ~ sit Irl Woods" Itrr'1 lNt bN IN k%~ 011N all 1r, 11c4., but 1114. • uFN. am 1W1 1tldlFlW Iif. W1 L-1,n .N00 '.IIM14. r aW~rM . MM 1010 „µ11A.VY.wW1w+~:rrxr,wa..wAec.'., •.•..y- dlti. ~f G . t 1 CITY of DENTON DENTON, TEXAS 76201 l M E M O R A N D U M i TO: Mayor and Members of City Council FROM: Victor Schneider, Tax Technician THRU: William J. Anderson, Controller SUBJECT: Approval of Tax Refund for Merrill Lynch Relocation RECOMMENDATION: Tax Technician recommends that tax refund be issued. SUMMARY: Chapter 31.11 of the 4exas Property Tax Code requires the a approval of the governing body of the taxing unit for re- funds in excess of $500.00. Merrill Lynch Relocation, paying taxes for Leo A. Hudson, has requested a refund of $ $734.11 for a duplicate payment of City Tax Account number 7185-00500, eta ` BACKGROUND: + Merrill Lynch Relocation purchased the property at 2116 Fairfax from Mr. Hudson in December, 1986 and paid the '61.. 1986 taxes due at the time of closing, December 31, 1986. Mr. Hudson's mortgage company had already paid the 1986 " taxes on December 9, 1988. Our r-:cords indicata a total of $1,468,22 was paid against a 1986 base tat- of $734.11. Merrill Lynch Relocation is requesting that the overpay- ment be refunded to them, a FISCAL IMPACT Y It $734.11 to be refunded. Respectfully submitted: victor Scher Tax Technician w` Wi liam j, n arson z Controller GD: gd .,7.k , .1. ° APPL1L,4A'i'1UN FOK TAX REFUND h~nsAp?ikaWn ~1.lltarlZt 21jecting Office Name. City of Denton Tax Office _ DUcting Tax For. City of Denton axing Units) _ 215E McKinrev Denton Texas 76201 idress ity, State, Zip Code I I order to apply for a ax refund, the following information must be provided by the taxpayer. y r )ENTIFICATION OF PROPERTY OWNER: h erne: lierr111 Lynch Relocation/for Leo A. Hudson ddress:15995 N. Barkers Landing, STE 100 Houston, 'Texas 770j elephone Number (if additional Information is needed): 713 558-5558 ext. 592 ;_~far a t 1 )ENTIFICATION OF PROPERTY: Description of Property: Southridee. Block 28, Lot 6 Adrese or Location of Froperty. 2116 Fairfax ,ccount Number of Property; 7185-00500 or Tax Receipt Number: " +lFORMATION ON PAYMENT OF TAXES: lame of Taxing Unit Year for Amount of torn Which Refund W"ch Refund Date of the Amount of Tax Refund I Requested Is Requested Tax Payment Taxes Paid Requested ?Y 2f Dentontg 86 12=09-11986 S 734. 11 g 734.11 { Ci't..L'_of De1► tomg 86.._..__. 12-31 / 1986 $ 734.11 S 0 b6-~ + Y. expayer's reason for refund (attach supporting documentation): We purchased this Property from . 1r. Hrldson and paid axes at nlneing. ),Ir. Hudson's rnortizage company also :laid these taxes. We request a refund of the $734.11 we paid. "I heteby apply for the refund 61 the above-described taxes and certify that the Information l have given on this form is true and correct" 161 F Signature Date of Application for Tax Refund - DETERMINATION FOR TAX REFUND: Approval --Disapproval r Signature of Authorized Officer Date rt '°tr, r Signature of Presiding Officer(s) of Taxing Dale a = Unit(s) for refund applications over $500 Amy person *%amaAas afell* entry upon theloraIIf Hard shall be sub(eetto on*of the foilowingpenaltfoo; 1. impdsonmenlof r not mere than 10 rears nor ices than 2 years and/or a Am* of not mom than $5,000 or both such An* and imprisonment: 2. confinement In (all for a term up to 1 year or aline not to exceed $2,004 or both fueh line and Imprfeonmenl It Ht forth In Section 57,10, Penal Code. ~LNUD feu r rt )0 COLLECTIONS " 1. r~,l . 11►r Ywlr".... ~ .1 M r. .Z ~ 3a Y,T L'swM y... 1.1 M,Y may *r A l h 1 { • L .0111414N Co Igpp 11M HO'LN4~M , h llli NM .SS.. r•~r..~. ,rte, rvlrr ~Li~ti"t~ , u' •r..~s...._ }Q} ~ ~ IMIIr.l. wl1. ~wrwa~+~v1~~, A111411V to 1100arIM 4M►M410M /00007 . r' • f ' ~ ~ 111.1 x'1'1 1 ~e ~►r• 1~ ~,.,..TIL r M , rrn September 1, 1987 CITY COUNCIL AGENDA ITEM TO: MAYOR AND MEMBERS OF THE CITY COUNCIL 3 FROM: Lloyd Harrell, City Manager RE: CONSILER/8DNGE 02, 03 and 04- WATER TREATMENT PLANT UPGRADE (PHASE Bid 09657- TONTO CONSTRUCTION INC. RECOMMENDATION: Freese & Nichols, Inc., Consulting Engineers, and the Public Utilities Board, at their meeting of August 19, 19870 recommended to the City Council approval of the subject change orders. Change Order 02 in the amount $275.30 j Change Order 03 in the amount $8,071.34 Change Order 04 in the amount $16 TOTAL SUMMARY: Change Order 01 was voided and does not exist. . Change Order 01 is to extend the exhaust duct further to a t minimum of 30" above the roof at the maintenance building. ' Cost: $275.30 1 Change Order 03 involves: 1)upgrade of the redwood used in the construction from grade redwood to vertical grain 1 clearheart redwood. Cost: $1,680,59 a, 2) Extend masonry wall to the ceiling and to revise the z.' interior wall finish glazed surface. Cost: $6,390.75 Change Order 04: At the sludge draw-off boxes, sixteen (16) eccentric plug valves have been changed to include geared operators for ease of operation, necessitating concrete cover support to the boxes. Cost: $1044.11 x 16- 1 , ' $16,705.75 The total amount requested in these change orders is $15,055.42, and an extension of 16 days to the contract time. , Jt BACKGROUND: The Council awarded the Phase II contri:t February 17, 1987, to the lowest qualified bidder- Tonto Construction Inc., Arlington, in the amount of $3,592,000. Phase I construction was complete in January 1982. # S018U:4 i I A The Phase 11 construction is approximately 19% complete.The f scheduled completion date is June 1988. (14 months) PROGRAMS GROUPS OR DEPARTMENTS AFFECTED: City of Denton, Denton Municipal Utilities, Freese $ Nichols, Inc., the contractor and the citizens. I FISCAL IMPACT: Phase II budgeted amount: $4,000,000.00 Orig'nal Contract Amt. 3,592,000.00 Requested CO 12, 03 and 14 25.055.42 Revised contract amount $316179055.42 1 , , Original contract completion' June 13, 1988 Requested change in contract time: •16 days Revised contract completion date: June 29, 1988 4 Source of funds: 623-008-0460-9101 Resp fully/su fled Lloy Harrel , ty anager 4t > F Z l Pre ed by• ~ am, recto o Water Wastexater Utiliti s s AP 0 E a son, xect ve rector j Department of Utilities EXHIBIT I: Location Map II: Change Orders 12, 030 14 III: Minutes PUB Meeting of 8/19/87 rR { IV: Ordinance 4 I y Sf.4 f Irk. ^ z SOIBU:S a I f ~ tf .4 1 y h 1945L i r I ~ NO. AN ORDIN:NCE APPROVING THREE -CHANGE ORDERS TO THE CONTRACT BETWEEN THE CITY AND TONTO CONSTRUCTION, INCORPORATED; APPROVING PAYMENT IN THE AMOUNT OF $25,055.42; AND PROVIDING AN EFFECTIVE J DATE. } WHEREAS, on February 17, 1987, the City awarded a contract for the constructior. of improvements to the City's Water ` Treatment Plant; and WHEREAS, the City Manager and his staff have recommended approval of three change orders to said contract to provide for changes in the scope of services; NOW, THEREFORE, 'rR~ ► SECTION I. That the City Council hereby approves the change orders a copy of which orders are attached hereto and y incorporated by reference herein. } SECTION II. That the expenditure of funds in the amount r ' ;25,055.42 is hereby authorized. PASSED AND APPROVED this the day of j 1987. V 1 r RAY STEPHENS, MAYOR Y, Y, t ,r ATTEST: tV P j i f_- t I JENNIFER WALTERS, CITY SECRETARY r I{};.' APPROVED AS TO LEGAL FORM: DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY a i BY: , t rf ~ t w. ~ r r t',t ~a. r h t E 1 ~ - }•CYMY w 16 3 . M j 'w •~r M 1 L M N ApPROX SCALE;, 2. 1 MILE. I 1 i WATER PLANT Power , Plan ' 1 I . \ Sk., 44, pap LOCA11 1 4 , r I• / ' / • / X "IM IT i 1 r i - - - - - - - - - - MKS OR MU Won ORDER PRC\TBCS':. Denton Water Treatment Plant Upgrade - ~haie 9 CONTRACT: No. 9657 OWNER: City of Denton, Texas t CONTRACTOR: Tonto Construction Co. CEANGR ORDEt NO.: Two (Z) DATE: July 1, 1987 i r CEANGE OR ERTRA WORK TO SE P38tORM Install a 5-inch double wall exhaust duct from the top of the revised Eayco Drying Oven to a minimum of 30-inches abovo the roof of the Maintenance Building as shown on attached drawing C02-1. r~ Amount to be Added $278.30 '4 yF t` < 4 f t _ II The compensation agreed upon In this Change or 8xtre Mork order is a + full, complete and final payment for alz costs the Contractor may Incur as a result of or relating to this change whether said costs are known, unknown, foreseen or unforseen at this tine, including without ' limitation, any cost for delay, extended oveihead, ripple or Impact a cost, or any other effect on changed or unchanged work as a result of this Change or Nxtra ~VrrJ: Grder, i Previous Contract Amount a Net Increase in Contract Amount S 3,549,000.10 ' I IReeised Contract Amount $178.^0 Net Change in Contract Tine of Completion S 3,597,978.30 Revised contract tiro of completion NO CH1 Jana 130 1988 988 Recommended by Approved by OWNER EREE88 AND NI~hlOL3, INC. { By BY ` 1 c v 4L4 by CONTRA A I?tf?t13-r f MOJ[CT - DFNLON. TEXAS . MOKOT N0. OATL N,cc .2 7,/`7A 7 NAPLls AMMIa PAPRIMIENTAL OR"010 N0. f'd I A"TECIS MOrOKO CHAMK ORO[R NO. INOINHIS AOOLNOW MANNERS RVLR[NC1 umoo - LC Of r EX sr ac b60Yri"R i C ';r ~gP vl~ ~ , : REINf 1 , j ~ } ( I. III r 1 it 1 ~ O f r I - \ P .I ONE PANFL RM&6/ .ti PAINT 6PRAY b rN 646 rcolJ I r ' A' v J6S MODEL 06 gig NOOIF~GO ,15 SMOWN DRAW 1NV Not', y' de CMGE OR am YORK ORDER FROJECTI Denton Water Trertment Plant Vparads - Phase 2 CONTRACTI No. 9657 OWNERI City of Denton, Texas COIVMACTORI Tonto Construction Co. CHANGE ORDER NO.I Three 13) DATEI Atqust 5, 1987 CHANGE OR EXTRA WORK TO EE PERFORMED 1. upgrade the redwood used in the construction of baffles in basins 1 and 2 from construction grade redwood to vertical grain cleatheart redwood. Amount to be Added $1,660.59 2. Extend masonry wall between roea 203 and tj05 and revise the will finish as indicated on the attached Plate No. 1. Amount to be Added $6,390.75 a The compensation agreed upon in this Change or extra Mork Order is a full, complete and final payment for all costs the Contractor may incur as a result of or relating to this change whether said costs are a10vns unknown, foreseen or unforseen at this time, including without limitseton, any cost for delay, extended overheads ripple or impao-r cost, or any other effect on changed or unchanged work As a result of this change or dxtra Mork Order. Previous Contract Amount S 3,592,276.30 Net Inereamei in contract Amount 9 S,071.36 Revised Contract Amount 8 3,600,349.64 Net Change in Contract Time of Completion NO CHANGE e5 Revised contract time of cospletion June 13, 1900 Recommended by Approved by OWNER j By rREES AND NICHOLS, INC. Ey Approved by CONTRAC f~ Sy l , "eo l PRW[cT yo~taJ, TWXM:s Mrs P00ACT NO. OAT[ I-~ ' LI Y bJ~~i A A P L L S MAWAY NV)5'*N5 MM'Tl[WXTAL 000111114 Na 2 cY [099T r., ADMAM PWIDI [0 WHAM ORO[R NO. CTS A004NOUM KANHIII v RV[R[NCt N i NOTES: ~ Mv1N the masonry +raYnd the hoMlnd Near tO2 is M ftrvcWral 1111o4f/ciIy vile I,SISTI YNn eaooted to the Inside of the tral"Im rear. 111e she 11 match ealettrd in color and tlture. use 1" feapf tta of ; aronald concrete col+arlai dbpalc units W{1 M, wiNtN short wall thlckYSWlewltthh a veld. WTI inside Tod to 203 shall ewrlsi t over WillnM will n necessary to cover on arM of uR fleithed surfaCal tM occurs YNre a c of Is to be rswe t. Install a tlr sm a volt board fuer "M bow" the ca111M and the e.tlttIp dlased Mrtltloo, This fury down Will cover ealstlnd wall surfaces Yhtch ore not suitable for flolsb wells. 3. NO a"rtitions ool as tedWrIb" rminate JuNwb'e" the tsastieeded alllm liar of steel l - - t STAIRS t0 t _ Q U ll ❑ t1R+tn~4 fl - 'k~~AAwiTO 'll WML t0 6G 1``I MAiM p2?~CVt:O f ~ a a'i~ • ee ININ I Mtn 6aVb nubr LW to 1 ATtRAdd 410"0 ~f sass z♦ eutt.. eo. u°Tr E YIIrMw' .e. i 4 o , bo , PARTIAL IND M-WR PLAP O/lO~fit IVi3 K'^ se/iLG P/17.E No. CHNNGc 3 CWGB OR UM NORK ORDER PROJECT: Denton Mater Treatment Plant Upgrade - Phase 2 CONTRACT: No. 9657 OWNERS City of Denton, Texas CONTRACTORS Tonto Construction Co. CNANOE ORDER NO.: four 14) DATE: August 11, 1987 i CHANCE OR EXTRA MORN TO EE PERfORIUW j ttY 1. Revise sludge draw-off boxes to include a cast in place concrete cover to support geared floor operators for plug valves as indicated in plate 2. Replace sixteen (16) DeZurik Model 19000 fig. 118f6R417ANO eccentric plug valves with sixteen 116) Derurik model 1200, figure 118f6RS17AOO6H$ENX071-74 eccentric plug valves complete with floor stand mounted geared operators. Amount to be Added $16,705.78 The compensation agreed upon in this Change or !extra Work order is a full, complete and final payment for all coats the Contractor may incur sa a result of or relating to this change whether said cosps are known, unknown, foreseen or unforseen at this time, including without limitation, any cost for delay, extended overhead, ripple or impact cost, or any other effect on changed or unchanged work as a result of this Change or Extra Work order, Previous Contract Amount $ 3400 349 64 Net Incrust in Contract Amount 16,705.78 Revised Contract Amount $ 3,617,055.42 ; Net Change in Contract Tine of Completion 16 Days Revised contract tia» of completion June 29, 1988 r Recommended by Approved by OWNER FREESE AND NICHOLS, INC. By by r Approov~ejdJ by CONTRACTOR F f f ' / //~lL6k~J/ { A :n FREESE 6 NICMOIS CoNsum NO Itowmifs Ycri y~r~fl j Hola J~ri - •Piuq Volve Stem 7- 41 i - I fibcrq/ass Shot And Groh' Td Me flush 1 PLAN Scuds Sco/e ~1yo1'-04 1248 G t Additronal 0 5 Bor Top 6,' $ofi. I lvi Each YYo y . t Top Igo ft. 4. , t -1aJistin9 F~f SECTION scold "OnAot 1 ,.r _PROPOSCO TOIL SLAM r'QR EXISTING SLUDO'C DRAW OPP VA UL T r ,I C J T Y of Dem rON T 6YA S WArCR TRCATML'Nr PLANT UPORADC PHAS t a f I Yl°.} ii N I 1 ` EXCERPT OF PUBLIC UTILITIES BOARD MINUTES August 19, 1987 9. CONSIDER CHANGE ORDERS 12 13 AND 14 - WATER TRFATMENT PLANT TON i Ham discussed this item by reviewing the following information: The Council awarded the Phase II contract February 17, 19870 to the lowest qualified bidder- Tonto Construction I construction rlingto , j in the amount of $3,592,000. a e was complete in January 1982. The Phase II construction is approximately 191 complete.The scheduled completion date is June 1988. (14 months) I Change Order 02 in the amount $ 275.30 Change Order 13 in the amount 89071.34 Change Order 14 in the amount 16 705,75 { TOTAL $25,055.42 Change Order 11 was voided and does not exist. Change Order 12 is to extend the exhaust duct further to a minimum of 30" above the roof at the maintenance building. Cost: $275.30 Change Order 13 involves: 1) Upgrade of the redwood used in the construction from grade redwood to vertical grain clearheart <K redwood. Cost: $1,680.59 I 2) Extend masonry wall to the ceiling and to revise the interior I wall finish glazed surface. Cost: $6,390.75 Change Order 14: At the sludge draw-off boxes, sixteen (16) eccentric plug valves have been changed to include geared operators for ease of operation, necessitating concrete cover support to the boxes, ' Cost: $1044.11 x 16 $160705.75 ;F 5035U:1-'1 i The total amount requested in these change orders is $25,055,42, and an extension of 16 days to the contract time, Phase II budgeted amount: $40000,000,00 Original Contract Amt. 315910000,00 Requested CO 02, Y3 and A4 25.055,42 Revised contract amount $396179055,42 I F Original contract completion, June 13, 1988 k Requested change in contract time, +16 days I Revised contract completion date: June 29, 1988 Source of funds: 623-008-0460-9101 After general discussion, during which Thompson stated that generally accepted business practice suggests that If you keep your change orders under St, you've done pretty well. These t' change orders on a $3,5 million contract represent approximately a 1/10th of 11 difference on the contract to date. .Y Chew made a motion to accept subject changes orders and ',s`• extension of time completion. Second by Thompson, all ayes, no nayes, motion carried. y .e ~t W, III L 4 , f I ~r i i I ~I 3 A.! Y Fes, ,F. s' 1930L I 3 I RESOLUTION ?'0- A RESOLUTION DESIGNATING THE WEEK OF OCTOBER 4-10, 1987 AS PUBLIC POWER WEEK IN THE CITY OF DENTON. WHEREAS, we the citizens of Denton, Texas own and control i rl our own electric utilityi and i 3 WHEREAS, public power systems like ours operate without i profit, allowing all benefits to flow entirely to us, the local consumers, and to our community) and WHEREAS, more than 21000 public power systems across the country will join together the week rf October 4-101 1987 to celebrate the contributions of community-owned public power! , NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DENTON, TEXAS: V'1 I r, SECTION I. That the week of October 4-10► 1987 be designate as Public Power Week in Denton, Texas, That the r' f 9~¢1 SECTION 11. . ect is systems City in a join with loca l fi SECTION III. That this community should undertake appropr ate a ities, honors and celebrations in recognition 0of public power and its wide-ranging benefits. i " SECTION IV. That this resolution shall become effective immediately upon its passage and approval. t ' , day of , 1987. PASSED AND APPROVED this the R „Zw' RAY STEPHENS, l4AY Mr~ r f d+ f tier" f , 1°Mn v 9`~i w i~ r lc s i r .j ATTEST: l I JENNIFER WALTERSo CITY SECRETARY' APPROVED AS TO LEGAL FORM= DEBRA ADAMI DRAYOVITCHo CITY ATTORNEY i BY. o, .,r G r r, t • a 1l7 3 ,lt h , .y 6S4r ~ ~ s17a r ' , t • v, ~ w i, ar ~"L v", •"a yn.. / hY"Yf A: a a i. a .yl i . 1943L RESOLUTION NO. i A RESOLUTION ENDORSING THE EFFORTS OF THE '2499 TASK FORCE' TO E CONSTRUCT A FOUR LANE DIVIDED THOROUGHFARE FROM FM 2181 TO FM 407. i WHEREAS, FM 2499 has been planned for the purpose of relieving congestion along Interstate Highway-35, which, if present trends continue, will be overcrowded within the next ten years) and I WHEREAS, FM 2499 has been designed to relieve traffic travelling on Interstate Highway-35 from Denton to DFW Airport, f Arlington, Grapevine, Highland Village and Copper Canyons and WHEREAS, FM 2499 will provide access to Lake Lewisville, Pilot Rnobb Park and serves to promote good engineering and thoroughfare planning with respect to the spacing of arterial highways NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DZNTON, TEXAS! SECTION I. That the City Council of the City of Denton, hereby s~ up`s and endorses the efforts of the 02499 Task Force' to plan the construction of a four lane divided thoroughfare from FM 2181 to FM 407. f SECTION I10 That this resolution shall become effective immediately uon its passage and approval. ° PASSED AND APPROVED this the day of , 1987. pry<. RAY STEPHENS, MAYOR I ATTEST? i JENNIFER WALTERS, CITY SECRETARY APPROVED AS TO LEGAL FORM$ ' DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY w BY " I a! all t: 11 1 Li PAN w w j1 y r Y, r` It A 4 a i I I iN1 Je P FILE I