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HomeMy WebLinkAbout11-17-1987 • -k AGENDA CITY OF,DENTQN CITY COUNCIL • November' 17' 1987 ,k Work Session of the City of Denton City Council on Tuesday,, November 17, 1967, at 5:30 p.m. in the Civil Defense Room of City Hall at %hich the following items will be considered: 1 rx'`<<`I~ r} Note: Any item listed on the Agenda for the Work Session may also be considered as part cf the Agenda for the ,,1+2• Regular Meeting. 4a"~y 5:30 P.M. 1. Hold a discussion regarding Flexible Benefit/Section 12S bid proposal evaluation and recommendation for the 1 administration of the flexible Benefits Program! 2 Hold a discussion regarding t':e Museum of Natural 1 M j History/Farm Operation! 16 '~'1,~}}JJ J 3, Hold a discussion regarding pockets of unannexed areas. 4. Executive Session. r A., Legel Matters Under Sec. 2(e), Art. 6252.17 K V.A.T.S. HoIJ a discussion regarding litigation sF ~''f 7, , including Denton Count and Flow Hospital vs. the City o enton. i~ aakl q~'~iF s•` B. keal Estate Under Sec. 2(f), Arti 6252-i7 q. A•T.S 6 i 0 . V. . C: Personnel/Board Appointmentg Under Sec. 2(g). Art 6252-17 V.A.T.S. Regular Meeting of the City of Denton City Council on Tuesday, :iovelibar 17, 1487, at 7:00 p.m. in the Council Chambers of e Municipal Building at which the following items will be considered. , 7.00 p.11, Public Hearings A, Proposed annexation of approximately 587,3035 g ~~f acres of land being part of the J, Clayton Survey, Abstract No. 121; J. Lamar Survey, Abstract No, 754, and M.'M,:Bride Survey, Abstract No. 804. A-51. Yak r F' 1 tY7 Lz" y 41. 14- I ,r W IMr Hw 3!. ~,n ^Mt Y r Fix av,l~ : I.7!la 1 M1 ' i' .w.~w A T', 1 !i'6.p1 .f ) _ f "I IIII ,1,, r rC'. 1 ' f , i n i l err ~ , .r . ~ . _f , " , •.i pp d°i`,. )Y ~7 ~ A L M. ~ ,y. a o i .ray N S'Y. t , f City of Denton City Council Agenda November 17, 1987 Page 2 B, Proposed annexation of approximately 229,5212 acres of land being part of the W. Tanzy Survey, Abstract No. 1253; S.A. b M.G.R.R. Survey, Abstract No. 1228; and part of the W. Cox Survey, Abstract No. 291. A-S2, 't C. Hold a public hearitg to consider an ordinance amending Chapter III of Article 'I of Appendix A of the Code of Ordinances of the City of Denton, a T Texas, by revising 'che procedures, standards and f , rnqiliremeats for receiving a variance or modification of the provisions of Appendix A; and 4 providing for an effective date, 1. Adoption of ordinance amending Chapter III I of Article I of Appendix A of the Code of Ordinances of the City of Denton, Texas, by revising the procedures, standards and requirements for receiving a variance or modification of the provisions of Appendix A; and providing for air effective date, j/N44~~ Y ~ l 2. Consent Agenda 3r ~ t , * ~ Mfr Each of these items is recommended by the Staff and r°;G ' approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the City Manager or his designee to implement each item in accordance with the Staff recommendations. Listed below are bids and purchase orders to be ; approved for payment under the Ordinance section of the agenda. Detailed back-up inforr.cion is attached to the 4+: ordinances (Agenda items 3.A0 3.B1. This listing is provided on:,the 'Consent Agenda to allow Council Members to discuss any iten prior to approval of the ordinance. 1 w 'e A. Bids and Purchase Ordors: 1. Bid 09791 -'Ambulance and Optional Equipment ' JY i K 2. Bid 09794 • Booster Apparatus Firetruck 3. Hid 09795 -Compactor Pin-On Teeth 4. P.O. 081S17 - General Electric Inc. t +t 'i kil,^_ repairs 04 turbine i d6 Final Payments 1. Atkins Brothers Equipment-Glenwood Paving and Drainage "r 21 Calvert Paving-Yellowstone/Prairie Drainage. ,yaw . ~ ~4 ~ t ' _........•r..iwti.4.4t.14H'4YAIdh'~'kfJ,frwarn'. •'+a.~.asiM'~7 1 i+.'•~ti ,1 Ohl r', 1 t 1 5r, } r r Pfl ,'~a a~,~ fit , .r t ti . City of Denton City Council Agenda ' November 17, 1987 Page 3 r 3. Ordinances a A. Consider adoption of an ordinance accepting competitive bids and providing for the award of contracts for the purchase of materials, equipment, supplies or services. I S. Consider adoption of an ordinance providing for the expenditure of funds for emergency purchases of matorials, equipment, supplies or services in ` . r " accordance with the provisions of state law exempting such purchases from requirements of v +competitive bids. Consider adoption of an ordinance authorizing the execution of a change order to a contract between the City of Denton and ENSCO; and providing an °s ia{ effective date. P, Consider adoption of an ordinance authorizing the a•, . Mayor of the City of Denton, Texas to execute an i. agreement between the City o3 Denton and Teague Nall and Perkins for proEe:~sional engineering „R services relating to Denia, Evers and North Lakes p ~~1+, ;'zf Parks; authorizing the expenditure of funds jrM1 therefor; and providing an effective date, t E. Consider adoption of an ordinance authorizing the ~'1", Mayor of the City of Denton, Texas to execute an agreement between the City of Denton and Maxim f Engineers, Inc. for engineering services; " ;;authorizing the expenditure of funds therefor; and providing an effective data. F. Consider adoption of an ordinance e.ppropriating twenty-five thousand dollars from the unappropriated fund balance of the Recreation Fund, Fund No. 2610 to Accoint No. 261.031.0062.9101 to utilize funds for the construction of the proposed tennis building at North Lakes Park; and declaring an effective date. i G, Consider adoption of an ordinance approving a funding agreement between the City of Denton and Fred Moore Child Care Center; authorizing the Mayor to execute the agreement; approving the expenditure of funds therefor; and providing for an effective date. (The Human Resources Committee recommends approval.) 1~ a f 1 ~ o 4 n;. ° r r, .4~qJ a 4 r,ry HpIY~YMM~ V 1 q+, City of Denton City Council Agenda November 17, 1987 Page 4 ►r.a H. Consider adoption of an ordinance approving a funding agreement between the City of Denton and Penton County Friends of the Family; authorizing the Mayor to execute the agreement; approving the j expenditure of funds therefor; and providing for an effective date. (The Human Resources Committee recommends approval.) i 1, Consider adoption of an ordinance approving a funding agreement between the City of Denton and Denton City•Cour.ty Day Nursery; authorizing the r Mayor to execute the agreement; approving the expenditure of funds therefor; and providing for an effective date. {The Human Resources Committee recommends approval.) I J. Consider adoption of an ordinance approving a , funding agreement between the City of Denton and f p}y' Services Program for Aging Needs, authorizing the Mayor to execute the agreement; approving the expenditure of funds therefor; and providing for an effective date. (The Human Resources Committee recommends approval.) K. Consider adoption of an ordioanca approving a funding agreement between the City of Denton and Services Program for Aging Needs (SPAN) relating E to Handihop service; authorizing the Mayor to j % execute the agreement; approving the expenditure f of funds therefor; and providing for an effective ~M M date. 1 k 4 l>v L. Consider adoption of an ordinance authorizing the Mayor to execute an agreement with Branch and { Taylor Associates, Inc. for professional architectural services relating to Fire Stations Five and Six; authorizing the expenditure of funds therefor; and providing an effective date. j Z" I t 1!'lV Y j' e Kl` 44 Resolutions A. Consider approval of a resolution authorizing the r Mayor to execute an agreement between the County of Denton and the City of Denton for library service; and providing for an effective date. D. Consider approval of a resolution appointing members to the North Texas Higher Education M, Authority; and declaring an effective date. rr ~ „ 1 ti`r t I ~ ' ti ,v '1 d f : ! V r . e ...-..,...•r+M ar....n. F I~M0.O,fid,3v « wadw,u , , '7 p { i S + t f y City of Denton City Council Agenda November 17, 1987 + Page 5 C. Consider approval of a resolution in support of the City of Denton participating with the City of Lewisville as the interim Denton County Area Water Agency, ('The Public Utilities Board recommends approval.) ; D. Consider approval of a resolution changing the regular Council meeting of December 15, 1987 to r December 8, 1987; and providing for an effective date, S. Consider approval of appointment of deputy city secretaries, 6. Consider authorization for the City Manager to i articipate in a legal fund for defense of the Sierra Club vs. the Environmental Protection Agency, et, al. litigation. 7. Consider approval of the appointment of Council Member Hopkins as a member to the City Investment Committee. 8, Miscellaneous matters from the City Manager. f a. t -s a 9. Official Action on Executive Session Items: A. Legal Matters y,f B. Real Estate a C. Personnel D. Board Appointments ti 10. New Business: Y q This item provides a section for Council Members to 'a suggest items for future agendas. b F~' Y 1 :;a I " 11. Executive Session: A. Leis I Matters Under Sec, 2(e), Art. 6252.17 j V. .T.S. B. Real Estate Under Sec, 2(f), Art, 6252.19 d V.A,T.S. C. Personnel/Board Appointments Under Sec. 2(g), t Art 6252.17 V.A.T.S. r~.. I. fib' ~ • 11 ' i C ~yJ a I ~ a~ ~ 1 ~ dv lyv~, i F ..~..+w.,.o`+.B:i W+..tµ ..nlwi4 .www..•... : k.,t 1 " i 3 1• J yM~ 1P ~ 1 1 _ ' ern t i 1 , I )Y ~r e t q! is h r~ 7 City of Denton City Council Agenda " November 17, 1987 k I Page 6 r~ ++r,~ rya-`: C E R T I F I CATS S'I t' i,Y t I certify that the above notice of meeting was posted on the rte bulletin r at the C1 11 of the City of ,D on, Texas, f ! 3~ on the dey of 1987 at o' clock L~ (a.m.) p.m. ~r rx, r S 1 Fir aa 279SC '+y; Ir ~ h t . i~ + . 1 ' P 7 tiYl g7r"' t fw r } r Y~ r a a5 r t f :7^ 1,1 d y t t:.A rh 7 j'. y ~ ~ s I , , s L7„iPr?Sf A 1. 1 i °'i~ Yt is t ppp~~~ ' 1 t l 4 rl~F S. R. Y~ ~ a11. f J l ' ` ~ r 1 ~fhY 'Y I h R~ ' IT {fir ' ~1• ♦MwAr.^.` ♦ ..r MV Lte.Yr 4Y~4 ~Y. y~ ~p Y S. 13 ]f ~~r n 1 1 1~. .a 'Y I], i~ 4% 1 { Y~~p >d l r r ' J r r t i 1 1~ I C 1 r: r j t V Y rY Y t n r t ' J r : yr! , ~ ~ ~ ~ 1 ` 1 + ~ ~ ~ ~yl~y'rt O j 1~L F~.~ + ! r'yti r 'r~ ~k r ! Sr ;Y °1 ~ ~ ( 1 YY ~r f L~ r7ir .I~.~r 1 f AGENDA CITY OF DFNTON CITY COUNCIL November 17, 1987 i Work Session of the City of Denton City Council on Tuesday, November 17, 1987, at 5:30 p.m, in the Civil Defense Room of City Hall at which the following items will be considered: Note: Any item listed nn the Agenda for the Work Session may ' also be considered as part of the Agenda for the ` Regular Meeting, 5:30 p.m. r" 1. Hold a discussion regarding Flexible Benefit/Section 125 bid proposal evaluation and recommendation for the administration of the Flexible Benefits Program, Y 2. Hold a discussion regarding the Museum of Natural History/Farm Operation. r. 3, Hold a discussion regarding pockets of unannexed areas. 4. Executive Session: i` A. Le al Matters Under Sec. 2(e), Art. 62S1-17 i S 1. Hold a discussion regarding litigation t' including Denton Count and Flow Hospital + vs, the City o enton. a, Real Estate Under Sec. 2(fArt. 6252.17 y Y.A.T.S. C. Personnel/Board Apppointments Under Sec. 2(g), hrt 6252.17 V.A.TV & w 4, Regular Meeting of the City of Denton City Council on Tuesday, November 170 19870 at 7:00 p.m. in the Council Chambers of the ,,E s Municipal Building at which the following items will be considered- i,e ~t 7:00 p.m. 1. Public Hearings k A. Proposed annexation of approximately 587.3035 acres of land being part of the J. Clayton ,'t,' ,r awl Survey, Abstract No. 221; J. Lamar Survey Abstract No, 7541 and M. McBride Survey, Attract No. 804. A,SI. ~~Y rti9' H ~ ~ KP M! ~w ~ 1 ~+Mrw !t~ Y i ~+r ~l li.~ Y TI ' #I~+...,., ......,,,,,,wninrwtwn..+.r~.».w-......r+w•...W.+.l!'k.Ew"kw..M..w...,a....w.-...,.......,.y..,Kyn~'y. . y d 3 ~~t1 I i ' n ' l ~'x f' ~S ➢ 4f a w' ',r A { City of Denton City Council Agenda November 17, 1987 Page 2 B. Proposed annexation of approximately 229,5212 acres of land being part of the W. Tanzy Survey, Abstract No. 1253; S.A. 6 M.G.R.R. Survey, J Abstract No. 1228; and part of the W. Cox Survey, Abstract No. 291. A-52, C. .1o:i a public hearing to consider an ordinance amending Chapter III of Article I of Appendix A of the Code of Ordinances of the Ci ty of Denton, ^ Texas, by revising the procedures, standards and requirements for receiving a variance or modification of the provisions of Appendix A; and 1 1,7 providing for un effective date. i r~ r 1. Adoption of ordinance amending Chapter III of Article I of Appendix A of the Code of Ordinances of the City of Denton, Texas b revising the procedures, standards and {A requirements for receiving a variance or modification of the provisions of Appendix A; and providing for an effective date, Q~yy..~+ ry l r Ys 7y f 2. Ct,nsent Agenda Each of these Items is recommended by the Staff and i. approval thereof will be strictly on the basis of the Staff r, recommendations. Approval of the Consent Agenda authorizes the city' Manager or his designee to implement each Stem in accordance with the Staff recommendations, Listed below are bids and purchase orders to be kwy,rr, approved for payment under the Ordinance section of the. 1YV ,a agenda, Detailed backwp information is attached to the 4 ordinances (Agenda items 3.A, 3.B). This listing is provided on the Consent Agenda to allow Council Members to discuss any item prior to approval of the ordinance. A. Bids and Purchase Orders: III r 1, Bid 19791 - Ambulance and Optional Equipment ay,, r . ar t~ P. 2. Bid 19794 Booster Apparatus Firetruck r. r' 1 3. Bid 19795 - Compactor Fin-On Teeth 4. P.O, 181S17 - General Electric Inc, - t q i repairs 14 turbine r t B. Final Paymenss { 1. Atkins Brothers Equipment-Glenwuod Paving and Drainage 2. Calvert Paving-Yellowstone/Prairie Drainage, v t aA yS r ..v+wsNiwrrW'Nai+~1KSW,w..pivarNFW9?ifJS%hMw•'w~.«."•~.__._ ..+.ewww~u 'r ri r y 7 rrs,;~ 1-fir,'(. ' -•I t.. City of Denton City Coui,cil Agenda November 17, 1987 r. Vage 3 ordinances A. Consider adoption of an ordinance accepting competitive bids and providing for the award of contracts for the purchase of materials, ' equipment, supplies or services. j „ g, Consider adoption of an ordinance providire for r the expenditure of funds for emergency purchases of materials, equipment, supplies or services in accordance with the provisions of state law exempting such purchases from requirements of competitive bids. " • r C. Consider adoption of an ordinance authorzbetweon the r'.~rt7 execution of a change order to a contract the City of Denton and ENSCO; and prov: 'ing an ; effective date. D, Consider adoption of an ordinance authorizing the Mayor of the City of Denton, Texas to execute an agreement between the City of Denton and Teague Nall and Perkins for professional engineering services relating to Denis, Evers and North Lakes Parks; authorizing the expenditure of funds therefor; and providing an effective date. E, Consider adoption of an ordinance authorizing the Mayor of the City of Denton, Texas to execute an r t r. agreement between the City of Denton anA Maxiv "r''1,f" a7 Engineers, Inc. for engineering services; ,~,~,•,~authorizing the expenditure of funds theref,)*; ; „..s and providing an effective date. F. Consider adoption of an ordinance appropriating ° twenty-five thousand dollars from the unappropriated fund balance of the Recreation Fund, Fund No, 261, to Account No, 261.031.0062.9101 to utilize funds for the construction of the proposed tennis building at North Lakes Park; and declaring an effective date, I< r G, Consider adoption of an ordina,ue approving a j funding agreement between the City of Denton and ; ttix Fred Moore Child Care Center; authorizing the Mayor to axecute the agreement; approving the expenditure of funds therefor; and providing for . r R an effective date, (The Human Resources i• Committee recommends approval.) ~ ,Y u 1 11 ti ! psi ' . 1', r~ f 1 k 1)r 4 1 y c: City of Denton City Council Agenda November 17, 1987 Page 4 H. Consider adoption of an ordinance approving a funding agreement between the City of Denton and Denton County Friends of the Family; authorizing the Mayor to execute the agreement; approving the expenditure of funds therefor; and providing for E an effective date. (The Human Resources I Committee recommends approval.) ' I. Consider adoption of an ordinance approving a funding agreement between the City of Denton and Denton City-County 'Jay Nursery; authorizing the Mayor to execute the agreement; approving the f k,' expenditure of funds therefor, and providing for an effective date, (The Human Resources Committee recommends approval.) J. Consider adoption of an ordinance approving a j funding agreement between the City of Denton and t Services Program for Aging Needs; authorizing the I Mayor to execute the agreement; approving the I expenditure of funds therefor; and providing for an effective date. (The Human Resources ` Committee recommends approval.) ' K. consider adoption of an ordinance approving a r k` ks flinding agreement between the City of Denton and r Services Program for Aging Needs (SPAN) relating to Handihop service; authorizing the Mayor to execute the agreement, approving the expenditure of funds therefor; and providing for an effective date. F } e S' ` L. Consider adoption of an ordinance authorizing the 4~Yb s r' Mayor to execute an agreement with Branch and Taylor Associates, Inc. for professional architectural services relating to Fire Stations Five and Six; authorizing the expenditure of funds therefor; and providing an effective date. 'w q, Resolutions r 'y .I, a A. Consider approval of a resolution authorizing the Mayor to execute an aggreement between the County of Denton and the Clty of Denton for library service; and providing for an effective date. ,+ri< B, Consider approval of a resolution a pointing + A,' members to the North Texas Higher pointing Authority; and declaring an effective date. e4 k ,y III fi N Y » ~YIS ~ 11, y F ,7 JR I 1;, x ♦ ;r u, r.w+x.t4 a,dlwr.w cr"... ..y. S 17 it I City of Denton City Council Agenda November 17, 1987 Page 5 C. Consider approval of a resolution in support of the City of De,:ton participating with the City of Lewisville as the interim Denton County Area Water Agency, (The Public Utilities Board recommends approval,) D. Consider approval of a resolution changing the regular Council meeting of December 15, 1987 Lo December 8, 1987; and providing for an effective . } S. Con,+der approval of appointment of deputy city secretaries. 6. Consider authorization for the City Manager to participate in a legal fund for defense of the Sierra Club vs. the Environmental Protection Agency, et. al. litigation, Consider approval of the appointment of Council Member Hopkins as a member to the City Investment Committee. s 8 Miscellaneous matters Eros the City Manager, 9. Official Action, on executive Session Itehis: A. Legal Matters ~ i B, Real Esteto C, Personnel D, Boars Appointments 10. New Business: This item provides a section for Council Members to r suggest items for future agendas. 11. Executive Session: A, Legal Matters Under Sec. 2(e), Art. 6252.1'1 F Y.A.T.S. r, B, Real Estate Under Sec, 2(f), Art, 6252.17 k1 J V.A.T.S. W C. Personnel/Board Apppointments Under Sec, 2(g), red, Art 6252.17 V,A.T,Sa tf ~ f ad 4 1Y 1 ~ J J r~ r -r...reagVww,..n~Wr✓YM!IMaY...w..a..wi .-rrvyr.a. sw \ I "4t.6W.YMI1oM R'. ` .n ......r . .y.«~....+a. x•11 1 I Ya ✓YL ~ Y i y . ~~~~yy I ~ ~ 1 lld 1L Yt r11 .f . I a J i f: City of Denton City Council Agenda November 179 1987 Page t' r C E R T I F I C A T E r lti 1 certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, oTexas, on the day of , 1987 .a (a.a.) p.m. IN -1, CITY cps ~ ~a r 2795C %r<i ~yIS',r J I y ' r I r t ,t < 4 +r' ~Ar of .fit i r S~ Prry 1, A. yA .Y. r t,. 1 0, } a r r ~ . . r r ' t ` •..•••~M«Mi WMMWy WM~J.wI+fOMfwNw r' i r~ d ;i 'Y r~C at 1t , •d1 y`f S 5 NiE ) 'I'AA 1,' r 1 < i 1 ✓ r ,,1 .A• 1 v .lea } i'1 f 1., I J.U yy11Y id ~ ' Q 11' yv 41y 1~ ' i yV{~ "f}`i 5 r~~ 1444 t~ f9 Ij_r r ~r /F, ,>i p ~y is f:., I `I 5 I-F s i'~' ' a +~.y E ) I _u 5 , r 11 0 ~ f ~ + ~MI .I~j+6,f~ 1 r I lr rl r rr , 3~ I R E DATE: 11/03/87 CITY COUNCIL REPORT FORMAT TO: Mayor and Members of the City Council FROM. Lloyd Y. Harrell, City Manager SUBJECT: Section 125 Flexible Benefits RECOMMENDATION: `j We are recommending that the City Council consider w4i',^ the implementation of a Flexible Benefits Program for City employees administered by Employee Resource 44 Corporation. Section 12S of the Internal Revenue ° Code allows employees to pay for certain benefit expenses with " pre-tax" rather than "after-tax" s dollars. The implementation of a Flexible Benefits Program allows employees to increase their take hone p pay at no cost to the City. zg,~i,~a 4 SUMMARY:' The funditg for the Flexible Benefits Program was f~ r presented to City Council and approved as part of the ! FY 87/88 budget. Under Section 12S of the Internal Revenue Code, a Flexible Benefits Plan allows employees to Kay for certain benefit expenses with pre-tax rather than after-tax dollars such as. G rti e -,r o Health Plan Premiums f $ o Unreimbursed ■edlcal expenses ~ t J o Dependent child care expenses ,M1a ,a{ Depending on the options selected, such a program can have a significant impact on an individual employee s take-home pay. The implementation of a Flexible F Benefits Program benefits employer and employee as i~ 1 follows: ' w o Employer FICA savings o Enhanced income tax savings o Enhanced benefit package o Employee receives increase at no cost to the City 3 .i { 1 11' W y x d ;a. y11 Ma+^,.Y^a +r...»: ,•Yk .F✓P~w Rwin6ti:i: .le~a.,nwwuwar.,-.•+ r f ! Report Format Page 2 BACKGROUND: f Four bids were received for the administration of the Flexible Benefits Program. All bids were evaluated using j the following criteria: ! o Cost o Ability to administer the plan Claims processing Check distribution o Communication process with employees and City Personnel Department o References t Based on careful evaluation and analysis, we are recommending that Employee Resource Corporation be considered for the administration of the Flexible Benefits Program Employee Resource Corporation will be responsible for: o Communication materials ry" y,,a`r, + o Employee meetings o Process and pay claims o Monthly billings zx o Information for annual 5500 reports to Internal Revenue Service ayy o Anti-discrimination report o Annual employer data summary Fy,,"^r :Y •s o Annual reimbursement plan summary The City did receive two low bids; however, we are not recommending that the contract be awarded to the lowest bidder for the following reasons: Ill o Staff is required to administer the program o Individual life insurance product will be offered o Th^ administrative 1,urden and expense of administering the plan internally ' F. nA +a::..R..rr rSN1M17'j.'ey:M,M ViiYWfr•'MJhf«na ?x~nxa.u«....-.I t i Report Format Page 3 PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Participation in the Flexible Benefits Program is voluntary. However, 311 regular full-time City employees working 40 hours weekly and regular part-time City employees working at least 20 hours weekly will be eligible to participate in the program. FISCAL IMPACT: TOTAL COST $32,129 ESTIMATED SAVINGS TO CITY $180400 NET COST $13,729 The breakdown is as follows: GENERAL FUND OTHER FUNDS $ 8,649 $5,080 s. d Respectfully submitted: aN `a Oy a arcs r{ City Manager t + L+4, ? Prepared by ,r Y r Thomas W, KlincY, rector I, X f r Personnel/Employee Relations i ss Approved: y F a c ean, ecut ve rector j Municipal Serv ces/Economic DevelopLent 4346P 110387:0410 P~,t r, J1~j(Y ~~i v ' t s r~ e, i..« ~ yr„ +~`'f . w „ 4N CITY of ptNTOM /215 E. McKinney l pantos, Texas 76101 z MEMORANDUM TO: Betty McKean, Executive Director Municipal Services/Economic Development kY, FROM: Thomas W. Klinck, Director + Personnel/Employee Relations DATE: November 3, 1987 u SUBJECT; Section 125/Flexible Benefits Recommendation z i ley, 64 Background 4t The funding for a Flexible Benefits Program was approved in the FY 87/88 ^budget6 Under Section 12S of the Internal Revenue Code, a Flexible Benefits afo.; 't Plan allows employees to pay for pertain benefit expenses with "pre-tax" rather than "after-tax" dollars such as: o Health Plan Premiums I'M I o Unreimburs d medical expenses g yR,, o Dependent Child Care expenses Sri The implementation of a Flexible Benefits Program benefits employer end n", employee as follows: o Employer FICA savings o Fieployee intone tax savings 'o Enhanced benefit package ~ o Enoloyee receives increase at no cost to the City Section 125 Bid Proposals included with the health and life insurance bid proposal was a bid request for the administration of a Section 12S Plan. Bid proposals acre submitted by the y a e,x# > ^t following companies: ; „y o Employee Resource Administration Corporation o Foundation Financial Services o WEBCO ; i r .4Q+~' ` o Coordinate4 renefits Systems p J' =k . fi,~. 4' na. ....,.w....+..+-e~+r..es•.:e",r„„„w„„sw•.v. IC e~,4 l r''d i" ....-wrea6ly"W61''~pi'A~N4aLe+RV'#171~ ,A x/ of tl i Section 125 Page 2 i Bid Proposal Evaluation i iho Section 125 bid proposals were evaluated based on the following criteria: o Cost (See Appendix A) o Ability to administer the plan o Communication process with employees and Personnel Department o References A Appendix B outlines plan administration, communication process, and references. We are not recommending that the two lowest bidders be awarded the Section 125 contract for the following reasons: o City staff is required to administer the program q. y o Individual life insurance product would be offered h o The administrative burden and expense of administering the plan a internally. Rr k r Recommendation f o, -Based on careful evaluation of the services and costs offered by the four bidders, we are recommending that the Section 125 contract be awarded to A i Y Employee Resource Administration Corporation. y 11 Employee Resource Administration Corporation (EMC) will provide the following ~~i • V services: , p*ri 1 r ~ it o Communication materials f + i• o Employee meetings o Process and claims 0 Monthly billiny gs ro Information for annual 5500 reports to Internal Revenue Service o Anti-discrlnination report o Annual employer data summary o Annual reimbursement plan summary , The total cost for the program is $32,129, (See Attachment C for cost breakdown.) However, implementation of this program will produce an estimated r FICA savings of $18,400 for the City of Denton. Therefore, the net cost will be $13,729. This figure could go up depending on the percentage of employees participating in the program. x•r~'' If you have any questions, or need additional information, please let me know, Thank you, 11 it y I, Y ~py p•i•~ 4'. •x "Y ~~JJa r s s 4 r + 90 .j,• "et, I omaS 1 F L • ~Y ~ 151087:0415 F i E APPENDIX A FLEXIBLE BENEFITS SECTION 125 i Employee Resource Foundations l Coordinated Administration Corp. Financial Services I WEBCO Srnefits 5yteffis :Start up Fee' $1,000 $5,300 None 590700 k Adrin. Cost 5150354 $140400 $12,600 $17,460 Supplies $ 3,227 $14 0950 Cosrruiicitions' $12,548 2,110 TOTAL COST $320129 $19,700 s12,600 r w 4116/p. 7 i111087t~410 t t 'i Y1?-cif ;r,'1 7W ' S R~ + , iii ~ Nil t ! I 'I: ~ ♦ I i~~ SY y - _ i APPDDIX B FLEXIBLE BENEFITS SECTION 12S Evaluation Employee resource Foundation I I Coordinated Factor Administration-Corp. Financial Services I WEBCO Benefits S ems P'Gn Adminis- o Anti-discrinination o Antidiscrimination o Anti-discrimin- o Anti-discrimination tration reports reports ation reports reports o Monthly I.Allings o City mould have to o Record-keeping and o Monthly billings o Annual employer data administer plan, cut accounting en ail o Annual reports summary checks, etc. participants o Information for o Monthly activity o Annual account annual 5500 prep- report statements aration o Information for annual o Monthly reports 5500 preparation ComNmication o Conduct group and o Assist City with o Conduct group and n Conduct individual individual employee enrollment meetings individual meet- and group meetings meetings o Enroll employees ings o Benefit booklets o Supply payroll o Individual com- stuffers Di~sadvaantage_ - City would puter reports o Supply each employee aver_o administer the with individualized plan, cut checks, etc. Disadvan_taa Will computer runs offer a V versal o Benefit booklet Life Product. Would have to administer plan ourselves M .,Aeferences o Timberlawn Hospital - o Irving Independent o City of Midland - o City of Dallas excellent, very pro- School District - very very fine job; present employee fessional presentation helpful in conducting however not enough was Benefits Man- seminar sessions help. Structure alter for City of o North Park - Outstand• of presentation Dallas. She set up ing; interviewed many lo City of Greenville - very confusing their plan before companies; very fine job in assisting she left pleased, recordkeeping with implementation of o Athletic Supply - accurate, timely, the plan very pleased, claims processed very Implementation well, saving several o City of Waxahcchie - went very well $1,000/yr. very responsive to City's needs l o Austin College - very fl good Job 4224Y%p; 4 11088911135 PAM-^;- r. ..-^.4..,«...v.wn....«u,. ...aR........_...... _ t , 77 l , APPENDIX C F f`, BFLOYEE RESOURCE ADMINISTRATION CORPORATION FEE SCHEDULE System Set Up $ 11000 Tncludes all necessary input to implement plan and provide necessary plan documents. y Administrative Costs 8,604 $12.00 annual fee per 717 eligible employees includes anti-discrimination reports, monthly billings, annual Rat;. employer data summary, annual reimbursement plan summary, monthly activity report, information for form 5500 I- ~r +<< preparation, establishment of bank fund and bank reconciliation. k x1 a 3* Supplies $ 30227 'fix ~ i , s $440 per employee includes slides, brochure, survey forms, t+'.? hYAk' computer printouts, claim forms, and election documents. s'? Communication $12,549 $17 50 per ettployeo includes a"nouncenent to employees, group meetings with employees, individualized computer rims for each off,`, employee and indieidual counseling sessions with each employee. r Total Employer Administrative Costs $15,379 Employee Administrative Costs $ 6,750 $ tb" $3.00 per rmth per participating employee includes claim forms, employee reports, claims auditing, and check writing. L '~rA' r lY J: x TOTAL COST $320119 M4 y I w 43s7P S~ b bib 1110670410 . I { i yY\ yIY11. 1 5 Y x r~. + r Y 1 r { - - - - - - - - - - - - - - 11 ~ , .z 1 J. ~ r 7 r i 3~ !r v ao, ?q 4 . i r M1R , } + A ~ I n 1 it yj M. l 1{a QylP 11 J\ 1` 1^ ' ph rv1 oh Jl.C 9 j: 1 1 - i$ ~ a 1 r ~ 1u.1 V" "y l r_ R :1 ~ 4r 4✓ r y ~4uI 1: f ~ r ti+ a~ FF7 L k yl\ r l c r 1^. r a r l~l ~r v ry 1 I Wdl tion CITY of DENTON, TEXAS CIr10 Confor/ 321 E. MoKInnoyl Denton, TX 7Q?01 M E M. O R A N D U M j TO: Betty McKean, Executive Director for Municipal Services and Economic Development FROM: Steve Brinkman, Director, Parks and Recreation DATE: November 5, 1987 SUBJECTS Museum of Natural History/Farm Operation We have looked at the Tripp property and feel it would give Denton residents an excellent attraction with a farm operation as well as i provide us with a facility for a museum of natural history which would be used for educational programs and exhibits which are not available in Denton at the ?resent time. We also hope to get the DISD involved with this facility by supporting it through visitation by school groups on field trips and for outdoor education. n, ror . We would like to get into the lease agreement and, over the first 12 r r.' K months,_ undertake a fundraising effort to raise the $10,000 t necessary to get the faoility developed to a minimal extent that will allow for the public use. After this money is raised, we would begin the development and open the farm operation as soon as possible. We feel funds can be raised through rent and revenues from classes ° to get us by until the farm operation can be opened. After the farm N operation is opened, we feel we can maintain the operation through the fees generated by admissions, classes, and rental of the facilities* The lease Mr. Tripp has drawn up would allow for six years of operation with an option for continuing that lease beyond the six '<<e~ year period. We can also terminate this contract with six months notice to the Tripps. A copy of that is attached. A copy of our estimated development cost and annual expenses and revenues is also included, r n man I,r UNLUA 2049 M Y I b~ 04rke wW 01"e" n / Damon, Tons / (i 1 7) mee•al7Q 4 nt, y~ t• f ,I ' Development Expenses Gravel Parking $20000 Walkway Improvements 500 Program Supplies 1X000 Barn Repair 650 Fencing Around House 10500 Animal Pens 11000 Rail Fence 500 Cattle Fence 500 a i0f Water Troughs 300 Animal Purchases 1,000 Tools 250 Animal Shelters 800` :k r Total $101000 A $ 1 .1tf ' Estimated Annual Expenses t' Estimated Annual Revenue ,w, t YYi~~ Temporary/seasonal $ 70500 Rent House $ 3,000 Rent 12,000 Group Programs 80100 h Peed ,r~ ,.r Hay 1 500 Admission 70200 Hay 1000 Adoption 2 004 ,y !t 40200 Rentals 20400 Maintenance 21500 Public Programs 31600 : t Supplies 600 ps * y •~a' ~ Concession/Sales 2.500 Total 28 304 $ ~ Total $280800 a. r , t r f i a t ,,r i ~~i7 t .rr r z . 1. %J I State of Texas § County of Denton § PROPERTY LEASE AGREEMENT AGRICULTURAL USE INCLUDING SINGLE FAMILY RESIDENCE This is a lease agreement between the parties set forth below for the lease of the property described herein to the City of Denton. parks and 'c Recreation Department, for use as an agricultural demonstration and education center and as a working agricultural farm. 1. PARTIES Landlord: Bob E. Tripp Trust Number Two Bob E. Tripp and David E. Tripp, Trustees 6634 Chevy Chase, Dallas, Texas 75225 i (214) 368-6567 In emergency; Evers Hardware, Denton, Texas, or David E. Tripp j (214) 234.2721 or (214) 385-0032 Tenant: City of Denton, Parks and Recreation Department 321 East McKinney `'Y a Denton, Texas 76201 " Contact Person: Steve Brinkman, Director (817) 566-8270 r Y 2. THE PROPERTY Twenty-seven acres more or less,bound on tin south by Highway 77 (North Elm Street),on the west and north by the curving Windsor Orive, on the east by kL, a portion of Evers City Park, and by North Locust Street, and the single r family house on the premises. Specifically excepted and not included is the single family house and yard at 3001 North Locust Street, City of Denton, rr ! A~i Texas, which yard is surrounded by a chain-link fence being an area of less than one-half acre. Right of access: Landlord, their representatives, and the immediate fe, d,t families of the Trust members may enter onto the property at any time for SS inspection of tenant's agricultural use and for limited rsereational use. 3. The property is to be used for agricultural purposes and for the single family residents of any grounds keeper employed by the City. The tenant may sublet to others or allow agricultural subtenants at will. No trees thicker than throe inch (3") in diameter are to be cut" The City may clear brush and undergrowth for outdoor seating and lecture areas and may clip low branches to r f allow for hiking traits or nature paths. The City may install parking area immediately to the west of the main gate inside the premises on Highway 77. The City may not use the propert for an I y y purpose that would subject the lti' property to a loss of its agricultural-use tax exemption. In the event the agricultural exemption is lost, this lease is terminable by Landlord on ninety day notice to the City. Tenant acknowledges that Landlord makes no % representations or warranties that the premises are flit for any particular ` purpose or use. 4. J i 1. r r r ' b . i i 4. TERM AND RENT The term of this lease is six years, from November 1, 1987, to October 31, 19930 at the followinj monthly rent: Y November 1, 1985 to October 31, 1988 45 1,000 4 November It 1988 to October 31, 1989 19100 November 1, 1989 to October 31, 1990 1,200 November 1, 1990 to October 31, 1991 1,300 November 1, 1991 to October 31, 1992 1,400 November 1, 1992 to October 31, 1993 11500 Any holding over beyond the term set forth shell be at a monthly rent of :1,600. The rent is payable monthly in advance at 6634 Chevy Chase, Dallas, Texas 75225, or at such place that Landlord may from time-to-time specify to tenant in writing. This lease is terminable by either party with six months' notice to the other party, 1. 5. DEPOSIT There is no deposit for this leas!; however, the City tenant agrees to return the premises at the end of the lease or any lease period in its present condition, reasonable wear and tear acceptable, with all repairs and i improvements left intact, TAXES UTILITUS AND MATERIAL OBLIGATIONS r+ was 6. Landlord will pay all property taxes on the property as they fall due. " All other ex erases of any kind shall be borne by tenant, including, but not i limited to the following: A. Any necessary improveme,7t, maintenance, and repair of any utilities i. serving the property, including any maintenance or repair made necessary duo ,r to weather or shift in soil; b. Any repairs deemed atcessary to fences or the single family house on the property; Y w c Any repairs deemed necessary to the drivaway or any out building including maintenance and repair of any stock watering tanks or feed troughs ' necessary to serve any livestock; r d. tenant accepts the premises as is, In their present condition, and accepts thr premises for the tenant City's contemplated use; e. Tenant shall comply with all health ordinances and regulations F applicable to tenant's use of the property. M1.. ~ y } jet I i 1 4 c 1 t .".ice.. ' , I.. 7. 1ND£MNiIY AND INSURANCE Tenant shall obtain a policy of insurance and deliver a certificate of such 4nsuranu deemed adequate, to Landlord, or certify to Landlord in writing that the City, tenant, is self-insured and will immediately indemnify and represent and forever hold harmless Landlord, the trust family members and t their families from and against any loss, cost, or judgments of any kind arising from the death, personal injury; or property dant'eshtolanmmidiaon due to tenant's use of and occupancy of the property. t undertake to indemnify Landlord and se:ure counsel reasonably acceptable to landlord i, even* of any claim or demand of Landlord due to tenant's operation of the property. I 8. MISCELUNEOUS , During the months of November and December, 1937, tenant agrees to allcw Y w, Landlord to collect the rent for the continuing occupancy of the pasture areas e"r 4of the property to Landlord's present agricultural tenant. Thereafter tenant ?b,+ ,may sublet the pasture areas to the same agricultural tenant or to any subtenant of the City's choosing. s Upon six months notice to landlord, City may also lease from Landlord the single family residence and enclosed yard area at 3001 North Locust Street on a month•to-month or yearly basis as the parties mey later agree for a € 1 rental to be agreed upon by the parties at the time the City exercises this option. ' ' r r rA ~ ~ the parties to this agreement have signed below by their authorized ,ark ' signatories. r a^ 3 le an or anent ` ate ate w~ ~ v V ~ f y ' ^ f rV 1I~ !1 i V \ T i S 1 . , M .,.w ^:Y rv, .rX Y-stir 4P dY..:^vlti ♦.wr.- ~ j}. ~ ww fir.^ru,{:(„#r•. F-/4 E!'entir.rt,"!=aP :,r,Y$rv. x k } I , ~OWh r , ~ P`SS r area CWLcO►S S ire F, ~ X + 1 I ~~I f.f i ~ + + w r k''I r~r l4 , } l ri 1 x qqy 7 " ~a~ f i ',•~p{'~ yr) i n J " rl J " X . y, f d 1 y tit ~ I i' Sf y:~S < .'i i'' f 1, 'd jf%' ' Y A I ` t ~ v `S t y~ i r a y ~irrr ~~~I t v I _.....sa>sv,y;p?.N'+kx 31XRav?Ati*++*µt...,~•s.w,,. ww.,w'. F.w.•~, s r' . a " M I, statement of Purpose The basic philosophy underlying the development of a model farm and natural studies area is to demonstrate man's ultimate dependence on those basic environmental components: soil, water, air, minerals, sunlight, and living things. The site would be an outdoor learning laboratory providing experiential activities that offers an individual the opportunity to develop an "environmental awareness and a sense of responsibility for the stewardship of the er+vironment". Overall, the casual visitor will find the total effect ~ interesting, nostalgic to the adults, who envisioned the work this type of life involved, and adventurous to the child with y things to do, see, and touch. It a=; IY, Site Location and Brief History(. The site under consideration is 27 acres located in Korth , ~ >.E s Denton bordered by three main avenues, HWY. 77 (Elm) on the west, also location of entrance, PH 2164 (Locust) on the east and Windsor Drive on the north. It is currently owned by Hr. Bob Tripp in a trust with his four children. f'e`y originally part of a 16 This 27 acres was 0 acre farm °i t'J which was bought four acres at a time by Mr, A' P. Evers, 3r. P`,~ai4 ~1'J in the early 1920'x, it is a possibility that a majority Y „ of :g~; this 27 sores was not plowed, but rather used for honlaxteading and pasture land. The tatm also had a small dairy operation, The buildings on the property include a rent house located on Locust Street, a large main house, a barn, and a chicken coop, The main house, which was built in the 1920'x, i ' has eight rooms with eleven and a half foot ceilings, it also 1 ••t ; J~ + _ - i p has screened-in porches and a fireplace. The barn, a reminder of the dairy operation, is of tin construction with a concrete floor, gas and water lines. III. Lease Agreement At the present time, the lease being considered is $12,000,00 per year. This sum covers the taxes assessed on the property: city, county, and school. The lease term is 6 years, and we can terminate the contract with six months { notice. f IV. Program Format and Activities A. Program Format: The program format considered for this area involves Pit 'i°t r\;' farm activities, pioneer skills and craf!e, and nature/outdoor programs. This plan offers a diverse . program base with minimal, centralized development of the facility. A majority of the property is left in a r.' natural elate which is becoming rare in the Denton area. The area then We as a preserve that offers an aesthetic ,a setting that buffers out the surrounding environment. H. Activities: This is the beginning of conservation in children, and there are so many environmental lessons to be learned. There are some children who think milk comes from a carton out of the store, not from cows. Many have 4 a ..~t never seen, let alone touched, common farm animals such 3 1 as pigs, sheep, goats, or milk cows. In the garden area, , ?a*`k some actual farm products could be growing: corm cotton► tomatoes, onions, okra, peas, herbs, etc. t . ~f 8 ! q,,AG r 3r, i V ....,.r.u+n..2 ffx:.. S.Vd,3 Y.+~.lu.i. -.,.'.N"r:.r•.v;.a.,ie.r e.v..V.,.,...e 1A nip . d 'JI As an educational tool this site and programs can help develop environmental concepts which, for school groups in particular, can enrich the science and social studies curriculum and provide motivations for reading, research, and communications skills, There is an incredible amount of activity possibilities in a program like this. The farm alone offers a large array such as canning in the spring for our forefathers did not have frozen food. The garden must be planned, readied, planted, cared for, and harvested, For Christmas, there are some of the v~ rtfFf .~r { ~ ni '<r traditional activities like stringing popcorn and cranberries, or making baked ornaments. The following is a list of possibilities: w ~ :r Animal feeding ^r l Animal Care Milking y ` Bee lore Butter churning Candle making r{ Carding and spinning Weaving Cornehuck dolls Folk music Dyeing with wile plants Indian Activities Dutch oven cooking Weav ng Elide tanning Cooking marking Planting Trail Games and toys M1 R Preserving War paint quilting Sheep shearing BLeather asketry Soap making Rope making Fire building Nature Hikes Mapping Conservation atudiou compass activities Weather Survival skills Geology Fire building kr Tree study Tracking Wildflower class Animal habitats a P Birds insects a i„4 1 , The following is a partial list of programs that this i i area could faeiiitatei P`,t r 1.. r t~ 1 "1 •L ~.p11Yi"M,ila«... r^'• ..e....~ a....n...r.nAV,,,, a..4,Ef,{y y",'n, m4Vi k'cla .•1K..:ar Barnyard Babies - Introduce your child to ouc furry, feathery, funny farm animals, ages 1 1-1/2-2-1/2 with adult Farmer's Helpers - Come help feed and care for farm animals, ages 3-4 with adult Kid 'v Day Out Spend a morning on the farm feeding ani+eale, gardening, cooking, or doing l other farm chores, ages 4-6 ' f fs _ Explore pioneer life or lend a hand Pioneer Sample re I € with seasonal and daily chores, choose activities from program -opics# ages 7f , ti> I ~I r I i , Overnight Looking for a unique retreat or 1 , - r+P; campout experience? Try the farm overnight! Learn about farm life as r x r you make your own meals, feed a livestock, assist with chores, and r! t try your hand at old time Drafts and.~, i~piklkt' ,ia skilla, ages 7+ r f • s t w t r 1 How Does your Oarlen Grow - lams, Learn about soil, how to pot p I` St k3'k and how to make them grow and produce How to Make Potpourri from Start to Finish - This class includes discussion of v,' M3A:S J~ , f ~ . ` growing the plants and herbs used in potpourri and information about ~ drying. and harvesting of plants and Characteristics , I lo 3 essential pile n A.'~ A4k, r I r roK.y yea crt<YS SKrd~i'i7ilY-H.IpMIp~YIiA k r 4 Basket Workshops - Three basket workshops: Twined Basketry, Advanced Rid Basket, Melon Basket, includes materials to make one basket Y weekend in the Woods - Activities will include nature r studies, low-impact camping, and outdoor cooking, ages 4-12. Variation to this idea is a family campout or parent/preschooler campout Exploring the World of Plants - This hands-on class will explore the innermost workings of plants. Terrariums will be constructed, ages 8-10 Breakfast with the Birds - Come observe and learn about the birds that inhabit our area while enjoying an early morning walk6 After the walk, return to the farm to feast on a breakfast made With fresh h eggs, milk, and butter. The following is a list of possible special events/fundraiser! Country Market Days - fp r, , AIX" The market features a broad selection ~'x z of reasonably priced antiques and kandicrafte from local artisans, Also, the sale of bake goods, etc, is possible. ,f S~ ' Pyy_ ~ yyy(yi 5 i t J 3 M1 1 11 I Fall Festival - Enjoy the numerous demonstrations ranging from sourdough biscuit making to the spinning and weaving of natural fibers. Savor traditional favorite foods such as smoked sausage and barbecued brisket, and try your hand at candle dipping and other pioneer crafts and skills E Sx open Houses - Take a change of pace and step back 1 !P Z 1 to the farm. picnic beneath tall shade trees, meet our animals, and lend a hand with the activities Frontier Fair - chance for children to explorer T k+ SY A , f ~taste, and experience the life of 'avfl pioneers through games, crafts, and y P ;u at x~ I a ^ +,w~.; . foods No matter what the activity, or who it is for, it should r j5 it;4qstir the imagination and sense of adventure. Learning ar and experiencing will be encouraged through all the 4 sensest ,tv 4 j & iq sight - Learning to observe carefully Touch - Animals can be handled, textures can be compared Smell - A farm has many smells distinctive to it, seldom encountered by city folk to - Certain of the plant and plant products can be Tae , x, ,r r Learning what not to taste is important ! P . y't Rearing - Not only will the spoken word of the instructor 'b~a•~.~^ be heard but animal sounds, birds singing, and Sf the rustling wind N' 4 YI ~'1 ~r P P I V, Renovations and Set-up Since this is just an introductory proposal, there has been no master plan of development worked up. As stated earlier, the most desirable plan is to have minimal development. The site would be used as a model farm and natural area, while serving as a rental facility, As with any project, the development will take place over a period of ~a time, Activities and learning experiences will take place as each facet of the site is readied. Though it may not be ready ° for public visitation, right away the site can still be used for pre-planned groups and schools as an outdoor classroom, w The first priority of renovation would be a general clean up of the site including cleaning out the buildings, clearing out the immediate area around buildings, and rebuilding some of the fences. After this 4 „ys ~w general improvement, further work `k would be limited to give general areas, These area c~ .,1, Packing, near gate area to limit impact on the property, needs to include bus parking. ~.J 2. improvement of grounds immediately around the house and t. p~rolat`,",~:'' the house itself. This would include cleaning, clearing, painting, and the possible development of a courtyard a area, This would enhance the house, making it more desirable for receptions, meetings, reunions# and weddings. ^3, Development and improvement of outbuildings and immediate }g" area for model farm programs a. There is currently a small dairy barn and chicken coop, These can be renovated to once again house h ,f a;°t':• animals, Other improvements to the buildings would ' :j N r' include the construction of pens and yards, , I b. Construction of a large garden area for program use. May include a small greenhouse adjacent to it. c. Construction of small workshop and tool shed. d, Construction of a country kitchen to be used for cookouts and crafts area. e, Renovation of windmill to working condition. The A, property had an 800 foot artesian well that was used up to the time the property was hooked up to the city water systen. f. Placement of outdoor restrooms, " 4. Placement of a small picnic area adjacent to the farm area and the house, r V M C N,u: 5. Construction of two to three group campsites spread i i"M " acrose the property that could also be used for outdoor ;a h~ tr;t classrooms, 4 Y,' It is a possibility that a lot of the renovation work can be + V~, ,wr U21 done by volunteers with some donated materials, but the major ;t effort will be a fundraising drive to generate approximately $10,000 needed to develop the property. V1, Hours of Operation The facility would operate on a six day, Tuesday through Sunday, ` schedule. Normal operating hours would be similar to other parks and recreation facilitieet Sam to 5pm on weekdays ~tig~ltq ;"Ei and 12 noon to 6pm on Saturdays and Sundays, During the t summer months of June to August,, the .hours could be extended. to 9pm to take advantage of the warmer days and longer daylight, Consideration is being given to closing the facility during the colder months, mid-December to x . 6 "1 '0 l i 1 1. e a~ar i1~~ - r . f ^t t I . + mid-Feb[uacy. This would only affect public visitation and not rentals, planned programs, and prearranged groups. VII. Sources of Revenue A. Program fees -Programs offered by this facility will be divided into three areas. 1. Public Programs - Advertised for general registration. Includes youth, family, and adult programs. Fees are based on a minimum participation 3 level, figuring all costs incurred for the class s r 1 ~~>I•' including those charges assigned by the city. 2. Group - Prearranged groups, includes schools, day ; care, scouts, etc. Fee based on a per person per hour scale, There is a minimum and maximum group N1,. size, depending upon the activity. M a 3a Outreach - A program that takes activities to groups or classes. Fees based on per person per hour scale. Minimum and maximum group size, depending upon the activity. May be additional mileage charge ' !It t if traveling a long distance. H B. Rentals s 4~ 1. Group campsites - Fee based on per night use, minimum and maximum group sized " Ile 2. Rental of House Facilities - Fee based on an hourly z AfyE (,9 r JT' 4 4 G rate with a refundable demaga deposit requited, A break in the fee may be possible for rentals over a htaq. certain amount of time, examples $20040 for four hours, $20.00 per hour after. I I ~ ry Y y I i ~ i sy4 y fr t ! ~`k< ,«r W+Jfly4,(y'N~:rtikrrr.«, . i l It ~ (a,il 1 4 2 b F i t u t tr 1 ' 1 i ; 3. Rental of Farm Area - Possible for special groups, i.e. 4-H, to rent the farm area. Fee based on hourly rate with the possibility of a fee break after an amount of time. A staff person would have to be present; this would be covered in the fee. C. Gate Fee - Once the facility is operational and ready to yM1 be open to public access, a small gate fee of 500 to $1.00 may be charged to help offset costs, Passes for iidividuale and families may also be possible. D, Adopt an Animal - Opportunity for people to help offset the costs of feeding and maintaining animals. Generally $10 to $25 is charged in this program, depending on the I p J Pw animal the person is wishing to adopt. The person usually receives a certificate of adoption, and their 'rl'! r i name to placed on a sign displayed at the animal's living y area. These programs are usually ee'. up on a six and/or twelve month period, E. Feed Vending - For those wishing to ,buy a email amount of _ ,M1 ~t grain to feed the animals, a vending machine (like a gumball machine) or small sacks of grain may be bought, " "IV Sale of Animals - As the livestock population grove or f ' gets older, replacement and cutbacks must be made to a ; rr<t,~.„,i:~5 control the quality and costs of maintenance. Sale of ,.,q.., these animals may be made through approved auction houses # or public sale, a, hotel/Motel Room Occupancy Tax - May be possible to seek ~~•`t rp out and receive money from this fund. Currently the I_ ' r s I y t x ref t: 4t P' ff~ TJ~ , 1, r -•w. ice, 1M1 >d 6(pSwCj,..q., 4oh~i:.a. .mow.. W. r "P+ `r .~',r lk 4 Greater Denton Arts Council is receiving a 21 share. One percent of this is for the development of the performing arts buildings and will be available for applications when this project is completed. H. Fundraising - Dollars from this source is an important part of almost, every non-profit operation. This would include special events held at the site plus other events „ like galas, film or lecture series, or auctions. The costs for some of these events could be underwritten by ^ sponsorships while others could be put on by volunteers. 20 Grants and Foundations - A search is currently ire r{^„^; ,4 progress for federal, state, and private agencies that ' may grant full, partial, or matching monies for the iJ< development and/or operation of this facility. A local ~~.y {y:} t .4r grant consultant who has been very successful at 11 w, obtaining monies has indicated an interest in helping write a grant. The Benefit League, Texas Historical 410 Commission, Institute of Museum Services, National Trust "Ji for Historical Pceservation,and the Dgpartraent of Housing and Urban Development are among the agencies being looked yy~ Mil ~ ' ~ at as possible sources. I _ V111, Staff sl A. Parks and Recre,stion Staffr 3. 1. Our Outdoor Education Speciaiist would be reassigned from Dania to provide supervision, planning, programming, and maintenance of the facility, He would oversee the general operation, supervisory responsibilities, and programming. The Parks r E, ;I } K ' Nrr;%+wY'Y ;~`k^Y144 .r cmrv+ e I M ' Division vould also assist in maintaining the facility and livestock. 2. At least two half-time temporary/seasonal staff for general responsibilities on the facility would need s 6 t 'r~- to be hired. It is felt revenue generated from admissions and classes can pay for these two s positions. " 3. Instructors would be hired to teach specific classes on the basis that their class meets mini:num t, enrollment. Their salary is figured into the class fee. T'tree temporary/seasonal staff would be hired to r lead summer camp activities and cover extra hours open during the summer wonths. 5. Additional office and grounds help may be found through federally end state funded programs like r v r STPA and Green Thumb. ti 4° y w. i` ' 61 The success of any operation like this is the , development of a strong volunteer and docent y program. Volunteers are important in helping staff prepare programs, footwork for special events, A a },r animal feeding and maintenance, and facility Wst l { ;;sw maintenance. A docent progran, is very important in 1, r •y the success of group touts and programs, especially rflP~. school group•3. They help free up staff to take care ! ~V i or day to day operations, planning, and most importantly, allow more groups to be served. tips' Neither have an impact on the budget and are ~ instrumental in the success of fundraisers and special events. r I Conclusion Within the past two generations, Texas' population has more 3 than doubled and has dramatically changed from rural to urban. As a result of this change, citizens have greatly neglected t heir surroundings, thus creating many environmental problems withithe biosphere. Pollution of the environment, poor land development and the near extinctions of some plants and animals are but some of the `Y pressing problems people have created. These problems relate very directly to the quality of life that exists and, thereforer must be f , addressed. Each individual's attitude toward the productive use of the 4 Yy rr~} r e~~~ 7 ' earth's resources will determine the quality of life a citizen can expect to have in the future. There is a pressing need to have * F a4 direct exrerience wit}. ,.he resources that we have the responsibility of managing. This experience is essential to shaping constructive attitudes toward the wise use of natural resources. ` Not only does this type of education develop proper conservation attitudes, it provides the experience of observing, not iA 4f i,C pf just seeing, and it liberates curiosity. What better way to learn -1 '4 j;7 F about the resources of the field, forest, and farm than to have E k r classrooms in these settings? We have just such an opportunity s before us, to develop a site that is available to all as an outdoor classroom, as well as being a multi-purpose recreational area for { r r ~ the community. PF Rye a YI l i S `DT'I-w.f3~a~....+.... _ _ lwF 4inP •a.., .a. r.. c. P a,. f 11 1 n r, t W J ~a I f~'r G F. RY; Y' 1. i 4 t ~f ~ ( 1 ~ I I ' 1. t I 'b 1 y 4~ 1} I. l 1 ~1 f k Y f { h'Y t 1 'Y~ F y G ~f C x F1 fiip' `✓I t `le A ~ 'fit i,'. a ~ 1 4 n n ,1r! 11 j!x 1 ~ M J° •1 l ~ 1 ,t y f Lit y p a Y S V .j xa 1 .x. r, W `S~F4iY 1 y' yret S~ w u'~~ j v. FI i1 x b y I C D 1„t~yP i~ Ar v F . ....ate.'.-._ - - - 5r, W.C:w iiAJl~: uYradrv.•.• ~ , J e ~fk f z I i~ I r at,, ' t r 9 ,5I r ry. c , 5;30 DATE; 11/17/87 /f .TF'C CITY COUNCIL REPORT FORMAT i TO. Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: Discussion of procedure for annexations of areas to unify city limits (Pocket Annexations) RECOMMENDATION: Staff recommends annexation of the following areas: ` l Area 1 - Bounded by GC i SF Railroad, FM 1173 and existing city limits along 1-35. Approximately 346 acres in a High and Moderate Intensity Area, Development is currently limited to 3 to 4 residences and small commercial operations. The completion of Loop 286 to I-35 could Big- ' nificantly impact development in this area. f, Areas 2 and 3 - Areas between Egan Road, Jim Chriatal Road and U,S. Highway 380. Area 2 is approximately 225 acres, sad Area 3 is ap- ,F't ~.G proximately 120 acres. Annexations in 1982 and 1986 omitted these r` parcels. Development of this agricultural property is dependent on increased activity around the Municipal Airport, fi< Area 4 - A 135 acre agricultural area between Corbin Road, I-35W, and the Santa Fe Railroad that was isolated by a 1984 annexation, ° Area 5 - A 690 acre area soutt° of Area 4 and extending to FM 2449. The area is agricultural and access is limited to the property. The most recent development in the area was for residential use, 'Area 6 - The area is bounded by FM 1830, Ryan Road, and Rontecito Addi- tion. An approximately 360 acre area with 20 or more structures. Devel- opment of property adjacent to Montecito Addition has been discussed. Area 7 - in 1986, this area between Ryan Road, Hickory Creek Road and the Santa Fe Railroad was considered. Approximately 486 acres of agricultural " land with scattered residences. Area 8 - Strip annexations along FM 2181 and an expansion of the city limits to incorporate a portion of Oakmont Development in 1985 isolated f r, this 620 acres of land, The area between Robinson Road, FM 2181 and the Corinth/Denton boundary line has been reviewed by staff on several occa- sions because of complaints and questions about violations of requirements in the ETJ, The area includes scattered residences, commercial uses and i Hickory Creek Mobile Home Park which has out-of-city utility service. , , s p S r ~ ik e ~ : , 1 i . . v Y Pocket Annexattone November 17, 1987 Page 2 r, Areas 9 and 10 - Area 9 is approximately 297 acres, and Area 10 is ap- proximately 796 acres. Both areas are located south of McKinney Street and east of Mayhill Road. Since 1983, bits and pieces of the surrounding i areas have been annexed. Numerous departments have contacted the Planning Department trying to determine what property is in the city limits. The awkward configuration of the boundaries makes it difficult to enforce reg- ulations in the area where development is anticipated. Area 11 - The 1,171 acre area is located east of Mayhill Road and north of McKinney Street including property north of Blagg Road and east of Trinity Road, This area was completely enclosed by the City of Denton in 1985 and includes residences, farms, a mobile home park and several ques- tionable or possible illegal mobile home parks. The area is adjacent to Lakeview and development is anticipated to continue, I Area 12 - In 1986 and 1987 annexations have occurred in this area. This 112 acre area would extend the city limits to Farris Road and would expand zoning control in the area near the recently completed Loop 288 extension, Area 13 - The area is west of FM 2161, north of proposed Loop 288 and north and west of Texas instruments and contains 785 acres. The Com- pletion of Loop 288 and the Texas Instruments plant will increase the development activity in this area which is predominantly agricultural, at this time. ~t`4 :r y Area 11 - In 1986, an annexation was completed that caused this property :r to be surrounded by the city on three sides, A small area of approximate ly 29 acres north of Highway 77 and .ast of 1-35, ~R x + n rjn,4,`, a The staff feels that Areas 61 9, 10, and 11 ara the areas that the City Council should consider annexing first. ~ih,y r 1i¢r_, i'X per t ~yi Yt SUMMARYS, During the Justice Department submittal for approval of elections in 19850 the Planning and Development Department determined that the awkward con- ~ a figuration of the city limits boundary can present difficult questionp. The service-oriented departments and divisions, such as Fite Department and Animal Control Division have expressed concern over the irregular y boundaries of the city. All the areas in question are contiguous with the city on at least two sides and do not extend farth•c than 3 miles from the city limitaS therefore, there is no limitation on the annexation proces9 of any of these areas. ti r` ¢ BACKGROUNDS In 1985, the state legislature approved an amendment to the Municipal Annexation Act that stated that a city should not cause an area to be r " entirely surrounded by a city unless the Surrounding of the territory is~ in the public interest. The City of Denton both prior and after this t f + t y •l 1 y 1 l ny AS rS `gip w Pocket Annexations November 17, 1987 Page 1 R ° f ' ,y Sf amendment has annexed areas that left areas 'donut holed'. If the Council wishes to start the annexation process the Council could make findings to determine if it is in the public interest to include these areas in the city, , i ~ ii PROGRAMS, DEPARTMENTS OR GROUPS AFFECTEDS n r Planning and Development and Engineering Departments w FISCAL IMPACTI t1 FNr t ~`hb}'3yr If the areas in question are annexed, the city would be required to provide services to the area, and the city tax base would be expanded E. a by the increased area in ti:e city. p ~ot Rea fully ub ad: r~ All 1 Y i My ,~it 't y Ll V. Earrell City manager „j i'; h r `k~ 5 N Prepared byi t~r j+• i FZ r u t~'. Cool 10 CarsoA ~,a orbas Planner i .E;v~ ,ApproVedt , i `41 >Jy °F i •°;D~ialid n~ a;'R + Acting Director for Planning and Development ;F E *1 t~, ~~f ry s ~ Y .twr i~~e ~r, y ' f5 t°f ! qi' r [ + 04 0 + Y~~A.' , Pl I~ - f y t Yi ' ,:r r.. '.v.5.'~'. ti.n 1, ly. \.1 x - a. ..,•..Yi•..y~.. . Tt11`S y J r ~i 41, 0 OF DENTON POCKET ANNEXATIONS WLVV. .II • CIA, I*.- ell ru 1 ~ 4 'uriw na la ~ ~'r BANafR smrye n Lr nn . .LL~ ' " a..~• 1 ouc. LraLa •1 I~ t op to I.~Llar r~rn u.r•` ! • }~+n~f - 1.I e.•'RfLO Aii • . ~,~i • r"^) r ti „M;' LAE RAY Mews . 1 IIILM[i IN ~ J ~ C- 1 ll ~ 1 ♦r r 1 y. Y L ~ •1 '.L v ! a VRlrn 10i; G •r+ r i = •~.Iw to .I ~y~Ia• ~~y~~~•/~~~~~ v y yy IL!~i tiL4; 'J• S ~ •rl 17 Ilk. 1 , • S ' 4 ~ ~ ~jll tit to • r W z Q * 1 /..nlh C l 44 M R . I r •MRt [~rIR111 . ~ .61 L 1 y ~ ~ I • 1 ,1 r ' a.w . . f ' irr•» ~ i ~b•c I 1 Fp •M, - .g ~r ( F or~aa• AM I i r ~ \r nn R I ; i 8G f a^ i 1 I ! r OIL A .jai aqn ~ R' ~ n I J ' / E, ,L / ; SINTy~ 0000 y • T 2 , i h i i { f 1 1 1 F ! V R t 1 I' } I A 7 aj 11 C Ip b f ~ pp f Y ( ~e 1 i I rb q ~ r^p 'I ! ~r 1 P s ~i~ , 1g i t r~ ! r ~ Ye YA k ~ "YI ~~~>♦Y-u:.f AIL S w I ~ I b: •v t , 1 e . } ISI ~id rte' i~ rr ~ ~ 'Pn R lC i! L l'. f Ifj 4 J~ v 1' Y ~ N a~'1 1! { Vl t r♦ ~1 ~ i1 I ry J l j ,F 5 1 t(. i .A }f 1.-+4 i ? } 4 DATE: ,y11/1~f7/87 CITY COUNCIL REPORT FORMAT I do TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: PUBLIC HEARING ON PROPOSED ANNEXATION OF APPROXIMATELY 587.3035 ACRES OF LAND BEING PART OF THE J. CLAYTON SURVEY, ABSTRACT NO. 221; J. LAMAR SURVEY ABSTRACT NO. 754; AND M. MOBRIDE SURVEY, ABSTRACT NO. 804 (A-51) RECOMMENDATION: The Planning and Zoning Commission will make a recommendation on November 18, 1987. i SUMMARY: j The City Council may continue with the schedule of this annexation while the legal description is being revised to reflect the j reduction in the width of the annexation. The statues require that the annexation process be completed within 90 days of instituting the annexation. An amendment may be made by a four-fifths (4/5) vote of the Council prior to final approval of the annexation. E This annexation will continue the plan of the City of Denton to I protect water quality and to ensure that development in the area k3 of Lake Ray Roberts is consistent with City of Denton Subdivision and Land Development Regulations. The waterway between Lake Ray Roberts and Lake Lewisville is extremely important and the City is (f interested in preserving the waterway and encouraging development ±i that is consistent with this goal. > > C GROUND: f';= The staff prepared a petition for the property owners to sign if i they were interested in voluntary annexation. The staff suggested a a 100-foot strip be annexed within the boundaries of this annexation and following the center line of the Elm Fork of the Trinity River. ^ All property owners within the three miles from the existing City limits may be included in the annexation. The City of Denton has annexed property in this area on two I previous occasions. A 05 acre strip was annexed in 1984 from U.S. Highway 380 north app7oximately 5,o00 feet. In 1985, a 115 acre strip was annexed to continue the city limits toward a Lake Rey Roberts. PROGRAMS. DEPARTMENTS OR GROUPS AFFECTED: A notice of public hearing and a letter pertaining to voluntary g' annexation ►as sent to 18 property owners who are included in the annexation. All departments involved in the development process aed p, those departments who provide public services. ' A11141Y .aFa " A r (~►-51) PA ' Page 2 k rr CAL IHpACT ~ ft The impact analysis indicates that fire protection will be the most costly service for the city to provide ismedletely. Maintenance of the right-of-ways will be necessary. The Sngineering Department has 1 I5L determined that the City's responsibility for McKinney Bridge Rood would amount to $500,000 to $1,000,000 and $175,000 to $200,000 for channel cleaning and clearing. Re tfully/sub ed: ti Prepared by: 3 t , 'Ll d Y. Harrell r , ' C1 r~' II CdJ4 .o.~~ City Manager Cecile Carson Urban Planner N I, r. Approved: s I1~ ~ David Ellison r L Acting Director for ; Planning and Development ~is +L Llt ~ V e , 6ya y ~ if il'?.t i e - kk rl i R F 4 k ' 1 (1 lJe :I • ~ y 1 „ EO T~YI : tiYi• I]fJ , '4 I 4~~~ rv4 ~ e 0a10r 3 r • a r r E 1994 L E i k I i NOTI& OF PUBLIC HEARINGS ON PROPOSED ANNEXATION NOTICE IS HEREBY GIVEN TO ALL INTERESTED PERSONS THAT: ) i The City of Denton, Texas, proposes to institute annexation proceedings to alter the boundary limits of said city to add the territory described in Exhibit "A", attached hereto and incorporated by reference herein, to the corporate limits of the City of Denton, E A Public Hearing will be held by and before the City C until of the City of Denton, Texas, on the 3 day of 1987, at 7.00 o'clock P. M. in the C. ty Council Car ers o t e i - Municipal Building of the City of Denton, Texas, for all interested in the above proposed annexation. At said time and place all such persons i • persons shall have the right to appear and be heard. Of all said matters and things, all persons interested in the things and matters herein mentioned, will take notice. ' S~ A Public Hearing will be held by nd afore the City ouncil of the City of Denton, Texas, on the .6 da of 1987, at 7:00 o'clock P. M.' in the (f y Of y ouncil ar ers o e Municipal, Building of the City of Denton, Texas, for all parsons interested in the above proposed annexation. At said time and lace all such persons shall have the right to appear and be Bard. Of all said matters and things, all persons interested in the things and matters herein mentioned, will take notice. A ' IS r } , { ' fY ; A ATTEST: r I s IiJr " v 71 14 1 12 F A-S1 I EXHIBIl "A" !y ALL that certain lot, tract or parcel of land lying and being situated in the County of Denton, State of Texas and being part bf the J. ClaytoP survey, Abstract No. 221, J. Lamar survey, Abstract No. 754, 14.q McBride survey, Abstract No, 804, and more fully described as follows: BEGINNING at the southeast corner of a tract of land described in a j deed to Richard W. Ragsdale, et al from Frank N. Martino, et al dated October 1, 1975 and recorded in Volume 759, Page 879 of the D,R.D.C.T., said point also lying in the middle of a channel of Elm » Fork of the Trinity River, said point also lying in the south boundary line of said J. Clayton survey; THENCE north 870 41' 10" west along the south boundary line of said Ragsdale tract and the south boundary line of said survey, passing the northeast corner of the tract described in Ordinance f! „ XXXXX of the present city limits and continuing for a total distance `oUO.82 feet to a point lying 4,469.42 feet east of the southwest corner of said Ragsdale tract, and in the present city limits line for corner; ` THENCE north, passing at 725.U feet, more or less, the centerline of ` said Elm Fork channel, said centerline being an east boundary line j, of said Ragsdale tract, same being a west boundary line of the =r Second Tract of land described in a deed to W.L. Hodges et at from George W. Lowther et at dated January 14, 1941 and recorded in , 'fir.. Volume 29S, rage 182 of the passing at 113SU.u feet, more or less, said center line of Elm Fork, same being the north ,r boundary line of said Second 'tract, same ueing the south boundary line of said Ragsdale tract a distance of 2,UL9.u feet to a point for corner; _ , ° * e r TlihkE north 330 34' 11" west a distance of 2,360.87 feet to a 5 point lying in the north boundary line of said Ragsdale tract, said 7. -point lying 2,675.0 feet, more or less, east of the northwest corner s r ' of said Ragsdale tract, same being the south boundary line of a tract described in a deed to S M 6 R, from Michael L. Ramos Trustee dated March 9, 1977 and recorded in Volume 825, Page 637 of the D R D C.T. for corner THENCE north 870 21' 1U" west along the north boundary line of the w said Ragsdale tract, same being the south boundary line of said 5 M 4 R tract a distance of 834,66 feet to a point for corner; THENCE north 00 32' 35" east, passing at 2,40 feet, more or less, the north boundary line of said 3 M b R tract, said point lying 180U.O feet east of the northwest corner of said S M 8 k tract, same being the south boundary line oc a tract described in a deed to w. r,4 Uliver A. Fields from Sid fora et at dated May 3, 1937 and recorded ,'rr in Volume 265, Page 3o4 of tr,e U.k.L.L.T., a distance of 3,441.33 feet to a point lying in the center line of F.M. 428 for corner; i i A-51 °j - , r M Page 2 THENCE north 200 30 east passing at 607.66 feet, more or less the north boundary line of said Fields tract, said point being 10y7, feet east of the northwest corner of said Fields tract, same being ' the south boundary line of Tract o described in a deed to R, H. Venable from Ms. Comette Woodrum of al dated October 16, 1959 and recorded in Volume 450, Page 635 of the 1.,k,D.C,T. said point also lying in the north boundary line of said j. Clayton survey, and the south boundary line of said J. Lamar survey, continuing for a total i distance of 2,726.19 feet to a point lying in the north boundary line of said Venable Tract o, said point lying 2,119.60 feet east of the northwest corner of said Tract 6, same being the south boundary line of ?Tact 3, described in said deed to R. H. Venable for corner, said point also lying in the north boundary line of said J. Lamar survey and the south boundary line of said M. k bride survey; A THENCE north 510 17' 01" east a distance of 3,672.29 feet to a point lying in the north boundary line of said 't'ract 3, said point lying 39970.0 feet west of the northwest corner of said Tract 3, same being the south boundary line of a tract described in a deed to Ferman 0. Smith from Charlie Nay Maddin dated May 6, 1955 and d recorded in Volume 409, Page 452 of the O,k.L.C.T. for corner; THENCE north 260 S7' 52" east a distance of 1,433,49 feet to a point lying in the north boundary line of said Smith tract, said point lying 4,620.0 feet east of the northwest corner of said tract, + ' t + same being the south boundary line of a tract described in a (teed to Eagle Farms, Inc. from Jonn W. Porter uated July 19, 1979 and E recorded in Volume 9b3, Page 734 of the L.k.L.C.T, for corner; THENCE north 80 3U' west, passing at 3,397.08 feet, more or less, the north boundary line of said tagle Farms tract, said point lying b51,65 feet east of a north angle corner of said tract, same being ? the south boundary line of a tract described in a deed to Clyde A. Blakeley, Jr, et al from Charles D. Hall dated January 10, 1966 and a~ 5y1 recorded in Volume 533, Page 434 of the L, k, L,L.'i. said lying in the center of an east-west county read known asobcnt also Kinney bridge Rd., continuing for a total distance of 4,330.U4 feet to a s`a,t, rk point in the north boundary line of said elakeley tract, said point lying 1,0404 feet east of the northwest corner of said tract, same being the south boundary line of a tract described in a deed to Bobby b. McDowell et al from Daniel H. tvans et al dated December 1, 1977 and recorded in Volume b75, Page 763 of the D.k.D,L.said A ^ is point also lying In the north boundary line of the kBride survey r i r»+ and the south boundary lire of the Tanzy survey for corner; THENCE south 690 13' east along said boundary and survey lines a distance of 249.U5 feet to the northeast corner of said blakeley tract, same being the northwest corner of a tract described in a deed to E. L. hugnes et a1 from Scenic Joint Venture Gated December E 30, 1986 and recorded In Volume 2,02, Page 311 of the D.lc.D.C,T THENCE south 890 06' 20" east contlnuing along said survey lines and along the north boundary line of said Hughes tract a distance of f x 967.18 feet to a point for currier; i A-S1 gyp. ! Paye 3 THENCE south 80 3U' east, passing 85U.0 feet, more or less, the center line of said McKinney Bridge Rd, continuing and passing at 2,700.0 feet, more or less, the south boundary line of said E. L. •'a Hughes tract,; said point lying 255.0 feet west of the southeast corner of said tract, same being the north boundary line of a tract f described in is deed to b. M. Mahoney I%t al from Daniel M. Mahoney G Realtors, Inc: dated January 3U, 1981 acd recorded in Volume 1,053, Page 6U3 of the D.k.b.C.T., continuing and passing at 3,325.0 feet, more or less, the center line of Elm Fork, same being a west 3 boundary line of said Mahoney tract, and the east boundary line of said Eagle Farms, Inc. tract, continuing and passing at 4,075.0 T feat, more or less, said center line of film Fork, same being an east boundary line of said Eagle Farms, Inc. tract, and the west boundary line of said b"ahoney tract, continuing and passing at 4,800 teet, more or less, the south bounoary line of said D. M. Mahoney tract, same being the north boundary line of a tract described in a deed to y~, c 0. 0, Beaty et al fro[u L. A. Beaty et al dated March 30, 19SU and d~ , j recorded in Volume 3S7, Page 6Uo of Uhe D. R. 1j.C.1., and continuing for a total distance of S,USI.14 feet to a point for corner; yµ r f 1 y i { X11 Y ±zf THENCE south 2011 32' 30" west, rassing at 90U.0 feet, more or less, the south boundary line of sf.id Beaty tract, said point lying ,'V•:J ;ti.4~ 2,36S.0 feet, more or less, west ov the southeast corner of sald tract, same being the north boun'jary line of a tract describea in a deed to Charlcie H. Townson frun Reuben Cagle, Jr. datea January 13, 1986 and recorded in Volume t,8b1, Page 201 of the and continuing for a total dicta;ice 1,Sb3.54 feet to a point for corner; %'HENCh south 760 O1' W1 west a distance of 1,191.71 feet to a 'point being the nurt!;erly southwest corner of the remainder tract of said Townson tract, salve being tt,e northwest corner of a tract described in a deed to the Veteran's Land board of Texas from Patsy qr~" k Johnson, Administratr.ix of the estate of Roy Miller Cagle, deceased, + 4ky,, said, point also lying in the east boundary line of 35,043 acre tract described in a deed to Raatord A, Fuller et al fr,.m Reuben Cagle, Jr., guardian of the Person and Estate of Nennie M. Cagle dated r i December 240 1975 And recorded In Volume 768, f ge 973 of the for corner; a • " THENCE south 40 28' west along the west boundary line of said Veteran's tract, same being the east boundary line of said 35.U43 j acre Fuller tract, passing at 434.4 feet the southwest corner of said Veteran's tract, same being the northwest comer of a S.993 ' acre tract described in a deed to Radford A. Fuller et al from Roy n t.kR;s r . Cagle dated April 4, 196b and recorded in Volume 53o, Page 30 of the and continuing far a total distance of 19138.40 feet to a point same being the southwest corner of said 5.993 acre Fuller E ~rkayr~'~+a's,`tract, and a Inner ell corner of said 35.043 acre Fuller tract, said A ' point also lying in tt,e south boundary line of said In. blcbride survey, and the north boundary line of said J. Lamar survey, for ~A~t'4^d zJ~C:e corner; IN' THENCE south 880 ~1' S0" ease; along the south bouncary line of said 5.993 acre Fuller tracc, same being the southerly nortn ht, boundary line of said 3S.U43 acre Fuller tract,, and said survey I`h;t~ lines a distance of 3u.U feet to a point for corner; , rk'. • ' ' ~l ` A-51 ~~1. • 3 ~itr 1 'fin, ..a.za `,1e.. iai H, - r f a f n ' i 1 Pe qe 4 r T'hENCh south 00 14' west along the east boundary line of said 35.043 acre Fuller tract a distance of 135.08 feet to a point, same being the southeast corner of said 35.043 acre Fuller tract, and being the northeast corner of a 52.0 acre tract described in a decd to Olen L. Spencer from Cynthia Ann Bond Ables et al dated April 17, ; 1985 and recorded Volume 1616, Page 907 of the L.h.D.C.T. for corner; k ' Y I THENCE north 880 31' SO" west along the south boundary line of said 35.043 acre Fuller tract, same being the north boundary line of said 52.0 acre Spe.uer tract a distance 1,250,0 feet to a point for corner; { THENCE south 310 48' 16«' west, passing 1,185.0 feet, more or less, the south boundary line of said 52.0 acre Spencer tract, said point lying 2,096.71 feet, more or less, west of the southeast corner of said tract, same being the north boundary line of a 7.157 acre tract described in a deed to Olen L. Spencer et al from Roy T. Spencer dated November 1, i977 and recorded in Volume 868, Page 869 of the Dak.D.C.T., continuing and passing at 1,300.71 feet the south boundary line of said 7.157 acre Spencer tract, said point lying 2,152.62 feet, more or less, west of the southeast corner of said tract, same being the north boundary line of a 37.5 acre tact sr described in a deed to Olen L. Spencer et al from Nennie Mae Cagle dated November 170 1952 and recorded in Volume 384, Page 52 of the + r` D.R.D.C.T., continuing and passing at 2,171.92 feet, more or less, the south boundary line of said 37,5 acre Spencer tract, same being f , k =x the north boundary line of a tract described in a deed to hill Lynch from Ira E. Parker dated November 291 1979 and recorded in Volume 990, Page 3US of the D.R.L.C.T., said point lying 20160.0 feet, more or less, west of toe northeast corner of said Lynch tract, and continuing for a total distance of 2,907.04 feet to a point lying in the south boundary lice of said Lynch tract, same being the north right-of-way of said F.N. 428 for corner; r,t~a THENCr south 00 31' 3S" west, passing at IOU feet, more or less .,fM1 ' Sty the south right-of-way line of said F.M. 428, same being the north boundary line of a tract described in a deed to Petry Lee 8artholu 1't et al from C. F. Adcock et al dated January 24', 1978 and recorded in Volume 872, Page 413 of the D.R.L.C.T. continuing for a total l distance of 2,056.0 feet to a point lying in the south boundary line J,SY'r' " l r of said Barthold tract, said point lying I,iSO feet west of the southeast corner of said tract, same being the north boundary line s of the First Tract described in a deed to W. 0. Hodges et al from George Ito Lowther dated January 14, 1942 and recorded in Volume 29S, Page 182 of the D.R.L.C.T. for corner; "*x THENCE south 330 34' 21" east, passing at 2,791.63 feet, more or f " lessi south, boundary line of said First 'iract, said point being ' 1,7SO feet west of the southeast corner of said First Tract, same `;?+M being the north boundary line of Second 't'ract described in a deed to W. D. Hodges et al from George W. Lowther dated January 14, 1942 and R-i recorded in Volume 295, Page 162 of the L.R.L.L.Ta and continuing for a total distance of 3,S8o.6 feet to a poi+rt for corner; ' THENCE south a distance of 2,371.06 feet to the Point of Beginning, and containing 587.3035 acres of land more or less. 1 A-Sl ' q " r i t PLAN OF ShRI'ICE FOR ANNEXED AREA, CITY OF DENTON, TEXAS F { ~ Y 1. Basic Service Plan A. Police n Patrolling, radio responses to calls, and other routine police services, using present personnel and equipment, ` will be provided on the effective date of annexation. ' B. Fire Fire protection by the present personnel and equipment of i ` the Eire fighting force, will be provided on the affective date of annexation. i r C. Water/Wastewater E ,r ri;e.7 Maintenance of public water and wastewater facilities will begin within sixty (60) days after the effective date of the annexation for all facilities required to be maintained by the City of Denton. D. Refuse Collection uM The same regular refuse collection service now provided within the City will be extended to the annexed area within Ser', sixty (6u) days after the effective date of annexation. a0.y y ~I' t..r{ fY M11~ j ~ 1 ?j E. Streets try M1, s 1. Emergency maintenance of streets (repair of hazardous ^~y} chuckholes, measures necessary for traffic flow, etc,), will begin on the effective date of annexation. 1. Routine maintenance on the same basis as in the present rti City, will begin in the annexed area on the effective date of annexation, r t ^ 3. Raconstruction and resurfacing of streets, installation of storm drainage facilities, construction of curbs and ; gutters, and other such major improvements, as the need x therefore is determined by the governing body, will be accomplished under the established policies of the City_ 4.. Traffic signals, traffic signs, street markings, and other traffic control devices will be installed as the Need therefore is established by appropriate study and sl#>,s = traffic standards. qty ~ y + I F, Inspection Services Any inspection services now provided by the City (building, electrical, plumbing 3as, housing, sanitation, etc,) will begin in the annexation area on the effective date of annexation. J r ~ "'wj ~r A,4 7, a 1 .A 4ktl 141 ~ J .i 1- L r i i F Service Plan ' Annexed Area Page 2 s G. Planning and Zoning " The planning and zoning jurisdiction of the City will r - extend to the annexed area on the effective date of 4 annexation. City planning will thereafter encompass >`4t 'Y the annexed area and a zoning designation for the x property will be established. H. Street Lightini Ji Street lighting will be installed in the substantially developed areas in accordance with the established °"=h policies of the City, 4 1. Recreation Residents of the annexed area may use all existing recreational facilities, parks, etc., on the effective date of annexation. 1'he some standards and policies now used in the present City will be followed in expanding the recreational program and facilities in the enlarged City. R~~ w J. Electric Distribution "k+ The City recommends the use of City of Denton for new 1fcc electric power. r t,. Miscellaneous y Street name signs where needed will be installed within approximately six (6) months after the effective date of t~ annexation. I ~ Nr 1A`*A F,kb li, Capital Improvements Program (CIP) The CIP of the City is prioritized by such policy guldelines kF A r as. A. Demand for services as compared to other areas based partly on density of, population, magnitude of problems oti, ^.rs compared to other areas, established technical standards and professional studies, and natural or technical re- straints or opportunities, , 9, Impact on the balanced growth policy of the Gity. +tay d, C, Impact on overall City economics, .'i The annexed a-4a will be considered for CIP in the upcoming CIP plan. The annexation area will be judged according to ;v the same established criteria as all other areas of the City, F ti i IJ e ~ J ~\l,..•. , . ,•-w". r+rv."[4NIfQMif'S~Y~Jl+14 ilSieM1Jk4N13~1d1iA"~"t`•• t^lt fxy~~yf Lv~ 9t r ; ~Yt j 'i j 4 y , . CITY 6! DINTON MWON, TEXAS 1`6001 „al November 4, 1967 " i ` Dear Property Owner: The City of Denton is contemplating annexation of property along the Elm Fork of the 'trinity River. The purpose of the annexation is to protect water quality and to ensure that future development in the areas especially near Lake Ray Roberts, is consistent with City of Denton Subdivision and Land Development Regulations. A final deci- ~f{r'''' sign on the contemplated annexations will not be made until after ; public hearings are held and other procedural requirements have been ; satisfied. According to state regulations, the City must annex a strip of land that is a minimum 1,000 feet in width at its narrowest point vUa ` If the annexation is not requested by property owners. If a prop-, Ma s~, F erty owner requests voluntary annexation, a portion of land narrower than 1,000 feet can be considered. The contemplated annexations erg £olloy the course of the Trinity River from a present city limit line and continue for a distance of approximately five and one half (S 1;2) miles to Lake Ray Roberts. Every effort has been made to ai; t",a ,tY avoid residences and to arnex as little private property as possible. Please note the dates for public hearings and return the reply form .fs"Y" stating your views on this matter. If you are Interested in the voluntary annexation option, please indicate such on the reply t ±k form.: A member of the Planning and Development Department will provide you with follow-up information and appropriate applications s: 3 for voluntary annexation. The Planning staff will be available to answer questions about the %3"~y1 4a contemplated annexations at City Nall, 21S Last McKinney Street, or Y, you may, call (817) S56-8 SO at any time. Sincerely, s " I David Ellison Nr"tip ° Actin Director art g ,,yq f for Planning and Developmentb lq, N Ii ab ' V. Si Y i rJ' r... . t s. Y q c + t 1 } 14,1 - . I~, ^y11. e i y ° I 'A, IL . e I^ ~f IL ~ r. ANNEXATION SCHEDULE I{ t A-51 ' 1 r t ~ y • ~ 4t 3?`'F';?5r -,October 20, 1987 City Council sets date, time and place for public hearings October 239 1987 Notice published in Denton Record 41, - Chronicle for first public hearing J Y <tirr r`M„` City Council - first public hearing November 03, 1987 a+34 j November 06, 1987 Notice published in Denton Record Chronicle for second public hearing psi ( ~"a Cit Council - second public hearing November 17, 1987 Y 111 ~'s; tt y~" rrSp a ~>t~ t : planning and Zoning Commission makes aRti,r' 3 November Igo 1987 u r J, recoomendation S a December 089 1987 City Council institutes annexation Publication of ordinance in Denton December 13, 1987 ' Record Chronicle y January 19; 1988 Final action by City Council }J.: IvV r (Notes Last possible date for final action - March S, 1988) y4 Y At A/((4]J jY ~l} ~PH+d4''1'~ id i v a ref .t 1 a },ftF~ ~•J vllr r;~ 1. rn;. i; fir A r l ' i : t " 1 r~~~t LJ d ~ 5 ,v I ~ a 1 . Iyy J,~ypo~yy!! 1 r J' fSf ~4r i(~~r t, 4'rW Pw •r ...•w'u+iNiMSd111M`•ubR+W'1lJMl'++Mtrwe+m .+«+~r+.rv.r,.+aeieuw _17•, ' 1' t ! 'T n 'S ,J 5 t a e L, r {41A."•~% J' ~ •ry i ,~7' ..i Vii, r A.' krf S r ~i r 1 Tw~'+P r P%St r}.1'. ,5 S , z r ,n t ti.. " a r ~ay A` P fl ~.H, e a t t r 4 a ~E d t: I I x • a ` a h' J n a r ~'1~ ~ 4r; i e k( r 4 r'.r r ~ e5~' 7 r x 1 9 ; rr• `i' Oat 1 ~ ~ r ~,4 ~ ti•~ n : R y ; r1! I,I,'tt r i}4.~ r i7 1 ~'~1 L _ ly+ t7 ul r ~ rr~H 1 ti ! ~ = ; ~ 1 k,A * I kN x [ y_ ~~~1 ~ Jtf r E t Y A k yr' t~r♦4~ o Y 2~ rllK ~ ! r ~Re4a~'' wr i4a ery +t t , ~ +~tir s ,y ~ t r rf: m 44 r 7 y'~, S iLrty k'iA ' .4'r' hj♦tl ~Ih E 1~..1 7 Y ~ /E A 4 E D y J n 1 5 ~ `'l t' 1~{IE r ~ r, knfy+l + 't~ ~j1A~ ^r ~nHYa rtA d$. ~ r f' rte.. R 5S ,Yx 1 x r.. , t i4~ rE'~ ~ r}I4 r~ ! ,3 4 / Yf h I 1 1 ,ir - ~t y I I A 1. { DATE: 11/17/87 l CITY COUNCIL REPORT FORMAT L 13 T0: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: PUBLIC HEARING ON PROPOSED ANNEXATION OF APPPOXIMATELY 229.5212 ACRES OF LAND BEING PART OF THE W. TANZY SURVEY, ABSTRACT NO. 1253; S.A. AND M.G.R.R. SURVEY, ABSTRACT NO. 1228; AND PART OF THE W. COX SURVEY, ABSTRACT NO. 291 (A-52) ! RECO1gtENDATin~; S 1 The Planning and Zoning Commission will make a recosmendat.on on November 18, 1987. SUMMARY: j The City Council may continue with the schedule of this annexation while the legal description is being revised to reflect the reduction in the width of the annexation. The statues require that 'f the annexation process be completed within 90 days of instituting the annexation. An amendment may be made by a four-fifths (1/5) „ vote of the Council prior to final approval of the annexation. This annexation will continue the plan of the City of Denton to ` i' protect water quality and to ensure that development in the area I of Lake Ray Roberts is consistent with City of Denton Subdivision .s and Land Development Regulations. The waterway between Lake Ray Roberts and Lake Lewisville is extremely isportant and the City is interested in preserving the waterway and encouraging development that is consistent with this goal. BACKGROUND: ;i X11"~, ' 'v~`_• The staff prepared a petition for the property owners to sign it they were interested in voluntary annexation. The staff suggeste4 a 100-foot strip be annexed within the boundaries of this annexation and following the center line of the Elm Fork of the Trinity River. All property owners within the three miles from the existing City limits may be included in the annexation. 2, r~A The City of Denton has annexed property in this area on two previous occasions. A 175 acre strip was annexed in 1984 from r U.S. Highway 380 north approximately 5,000 feet. In 1985, a R 115 acre strip was annexed to continue the city limits toward Lake Ray Roberts. PROGRAMS. DEPARTMENTS OR GROUPS AFFECTED: A notice of public hearing and a letter pertaining to voluntary 1 „ a annexation was sent to 12 property owners who are included in the annexation. All departments involved in the development process and ( 4 those departments who provide public service. l 6y 1 YG ~ n Y y~y''~ ~ 'r•: S~''. , r' f , t y (A-52) ! Page 2 r,ISCAL IMPACT: ti The impact analysis tndicatee that fire protection will be the most costly service for the City to provide immediately. Maintenaa^,e of E " the right-of-ways will be necessary. The Engineering Departmeat has rr determined that the City's responsibility for McKinney Bridge Road r would amount to $500,000 to $1,000,000 and $175,000 to $2000000 for channel cleaning and clearing. k 1 ~ Re tfpleu tedi r~ Yet Prepared by: ; 1 *d Harrell f City Manager 11 a Ceoila Carson Urban Planner t V 1 Approved: f ~ic iY w, v zr Si~,~ 11Y+ 1 E~ n r David huson Aottai Dlraotor for R. planning and Development :i Cry ~ Y r\ rF i e~ v 3 Nr t r h cN KraC%j~ 1j 11A. k p+ r pan r 16'~e'ivy. i •y {Fr 1 d iI 1 ~t 1 011 YC.~rA ~:'v C D~.yCy , j .r:' •tz,. r a ~r ' ~.KV in.a».»ti i•.. _ ,...«w,.:u+n.=~wr.7klwi..aro.YAaYw~le.MU.4:'.*Mu/4r`:r'Sta+'~/F,xai4rrW'islvba w+IWV^-"'-.•••'.•'_ i f t:Jr Ij "i K r' s w a~ 1 aY T Y: ' .Y: l iftx . Y n 1 rf t r r 1 : i F J a SEND ' 1993L i rrr', NOTICE OR PUBLIC HEARINGS ON PROPOSED ANNEXATION . NOTICE IS HEREBY GIVEN TO ALL INTERESTED PERSONS THAT: The City of Denton, Texas, proposes to institute annexation proceedings to alter the boundary limits of said City to add the territory described in Exhibit "A", attached hereto and incorporated by reference herein, to the corporate limits of the City of Denton. „ A Public Hearing will be held by and_,before the iitty Cou cil of the City of Denton, Texas, on the I day of , ,Mr 1987, at 7.00 o'clock P. M. in the C y ouncil Chambers o e Municipal Building of the City of Denton, Texas, for all persons ? :Tg - interested in the above proposed annexation. At said time and lace all such persons shall have the right to appear and be s .t heard. Of all said natters and things, all persons interested in ?~Mw the things and matters herein mentioned, will take notice. A Public Hearing will be held by a'~Wefore the City C until of the city of Denton, Texas, on thel day of , t~; a ,3 ' 19870 at 7:00 o'clock P, M. In the y ouncil Chambers e Municipal Building of the City of Denton, Texas, for all persons interested in the above proposed annexation. At said time and erg<i' place all such persons shall have the right to appear and be Mf~'~ o_;rry Bard. Of all said matters and things, all persons interested in a , ~I the things and matters herein mentioned, will take notice. N RAY 3TEIKENsolMAYOR i AT 1 +}1 1 V i. a ATTEST: a + r 1 E RETA Y .14 4 -JALTERSt CITY r~ % 1 r a A Ir T Y 1 n , $ yfi~ 1 f a j 1 1 ~f Y r~"~? N F A-S2 r 1 'T1" 4JV ua Y~~'~, J~ r.. i'~'ti'.'.,'v.Ty 4AI .1 . 6 bXHIBiT "A" S ALL that certain lot, tract or parcel of land lying and being situated in the County of Denton, State of Texas and being part of j the W. Tanzy urvey, Abstract No. 1253, S. A. 6 M. G. R. R. survey, Abstract No. p '1228, and part of the W. Cox survey, Abstract No 291, and more fully described as follows: f BEGINNING at a point lying in the present city limits, said point being the northwest corner of the tract described in Ordinance No. XXXXX, said point also lying in the south boundary line of a tract or7and described in a deed to Bobby G. McDowell et al from Daniel H. Evans et al dated December 1, 1977 and recorded in Volume 87S, Page 783 of the L.k.D.C.T., said point lying 1,U74.95 feet east of the southeast inner ell corner of said tract, same being the north boundary line of a tract described in a deed to Clyde A. Blakeley, Jr. et al from Charles D. Hall dated January 1U, 1966 and recorded "F in Volume 533, Page 434 of the D.R.L.C.T., said point also lying in the south boundary line of said W. Tanzy survey, and the north boundary line of the M. McBride survey, Abstract No. 804; THENCE north 80 30' west, passing at 1061.98 feet, more or less, the north boundary line of said McDowell tract, said point lying 3815.0 feet east of the northwest corner of said tract , same being i the south boundary line of a tract described in a aeed to John y .f Porter Auto Sales, Inc. from Sam Evans et al datea August 23, 1971 and recorded in Volume 627, Page 539 of the G. R. L.C.T., continuing and passing at 144S.U feet, more or less, the north boundary line of said tract, said point lying 7bl,5U feet east of a northeast inner ell corner of said tract, same being the South boundary line of a tract described in a deed to Mike kamos from John Porter Auto Sales, I' ` } Inc. dated September IU, 1984 r,..orded in Volume 1530, Page 151 of the D.R. D.C.1., continuing and passing at 1099,U1 feet, more or less, the north boundary line of said tract, said point lying 73U.u { s, l feet, more or less, east of the northwest corner of said tract, same being the nortn boundary line of a tract described in a deed to Susan Porter from John N. Porter Auto Sales, inc., dated September E 1984 and recorded in Volume 1530, Page 147 of the D.k.L.C.T., ? continuing and passing at 1,982.52 feet the north boundary line of wr, said tract, said point lying 675.70 feet, more or less, east of the northwest corner of said tract, same being the south boundary line of a tract described in a deed to John R, Porter from John W. Porter Auto Sales, Inc., dated September 10, 1984 and recorded in Volume r 1523, Page SUS of the D.k.L.C.1.0 continuing and passing at 2,284.S1 . , k feet the north boundary line of said tract, said point lying 633.54 feet east of the northwest corner of said tract, same being the "k south boundary line of a tract described in a deed to Vaughn Andrus from John W. Porter Auto Sales, Inc., dated September lu, 1984 and 1 recorded in Volume 1523, Page 501 of the L. k. L.C.T., continuing and E passing at 2,61U.46 feet the north boundary line of said tract, sai pa d ' point lying 588.04 feet east of the northwest corner of said tract, same being the south boundary line of a tract described In a deed to ' A-S2 0 „ i , Page 2 1 1 Ann Andrus from John W. Porter Auto Sales, Inc., dated September 10, 1984 and recorded in Volume 1523, Page 513 of the D.k,D.C.T., continuing and passing at 2,968,91 feet the north boundary line of said tract, said point lying S38.U feet east of the northwest corner j of said tract, same being the south boundary line of a tract described in 1 deed to Betty Cochran from. John W. Porter Auto Sales, inc., dated September 10, 1984 and recorded in Volume 1513, Page S17 of the D,R,D,C.1., continuing and passing at 31491.77 feet the north boundary line of said tract, said point lying 146.06 feet east of the northwest corner of said tract, same being the south boundary line of a tract described in a deed to the United States of America from Jo Ann Burger dated October lb, 1981 recorded in Volume 1107, Page 209 of the D.R.D.C.T., and continuing for a total distance of 5,358.85 feet to a point lying In the north boundary line of said tract, said point lying 3,177.b8 feet east of the northwest corner of said tract, same being the south boundary line of a tract described in a deed to the United States of America from John N. Porter et al dated August 24, 1961 and recorded In Volume 190969 Page 787 of the D.R.D.C.T., for corner; c: THENCE north 200 17' 32" west crossing the north boundary line of said Taney survey, and the south boundary line of said S. A. 8 M, G. R. R. survey, continuing and crossing the west boundary line of said y S. A. $ M. G. k. R. survey, same being the east boundary line of said Cox survey, a distance 1,7SO.0 feet to a point lying in the r3nterllne of F.M. 4SS, same being the approximate center line of i the Corps of Enginee'rs' LaKe Ray Roberts Dam, for corner; fh IJ J P r THENCE north 690 42' 2b" east along the approximate centerline of s said F.M. 455 and Lake kay koberts Dam, passing at 30U.0 feet, more or less, the east boundary line of said tract, same being the west boundary line of a tact described in a deed to the United States of America from Bertha Woodson et al dated April 12, 1982 and recorded r H in Volume 1136, Page 776 of the L.R.D.C.T., same being the east boundary line of said Cox survey and the west boundary line of said Ma J y' ' S. A. 4 M. G. k. R, survey, and continuing for a total distance of 11700.0 feet to a point for corner; THENCE south 200 17' 32" east, passing at S75.U feet, more or s less, he south boundary line of said tract, said point being 125.0 u 4R„ feet, more or less, west of the southeast corner of said tract, same ;1 4' i being the north boundary line o a tract described in a deed to the 'E United States of America from William h. Campbell, Jr. et a1, dated April 12, 1982 and recorded in Volume 1136, Page 801 of the 1;' D.R.D.C.T., same being the south boundary line of said S. A. 6 M. G. a R. R. survey and the north boundary line of said Tansy survey, and continuing for a total distance of 2,673.93 feet to a point for corner;' THENCE south 80 30' east, passing at 250,0 feet, more or less, the south boundary line of said tract, said point lying 2UO.U feet, more f + ty or less, west of the southeast corner of said tract, same being the r ~ I1 i 1 A-52 ' '....v .....•.nna..,o,.. . Ynt.y.J .y,^w rh 4T..P. x S k (y ice; i Page 3 north boundary line of a tract described in s deed to Charles W. McCallum from John T. Campbell dated August 2, 1960 and recorded in Volume 4580 Page 302 of the D.k,D,C.T, ana continuing for a total distance of 5680.83 feet to a point lying in the south boundary lire ' I of said tract; said point lying 72U.u feet, more or less, west of I the southeasticorner of said tract, sane being north boundary line of a tract described in a deed to E. L. Hughes from Scenic Joint ' Venture dated December 3U, 1986 and recorded In Volume 2062, Page 311 of the D, R.G,C.T,, said point also lying in the north boundary line of said W. Tan:y survey, same being the north boundary line of said M. McBride survey for corner; r THENCE north 890 061 20" west along the south boundary line of sold McCallum tract, same being the north boundary line of said Hughes tract, anO along said survey lines a distance of 967.18 feet to the southwes. corner of said F:cCallum tract, same being the k northwest corner of said Hughes tract, same buing the northeast corner of said blakeley tract, and the southeast corner of said John 2 W, Porter Auto Sales, Inc. tract, for corner; r rl c n t THENCE north 890 13' west along the north boundary line of said blekeley tract, same being the south boundary line of said John W, vj Porter Auto Sales, Inc, ana said survey lines a distance of 249.05 feet to the Place of Beginning and containing 229.S212 acres of land.,', S. fM ,t t i~ l ~`t ~4 ~ ~~jf ~ 1t C i• ~ l rt " t zM1 " V_ a p ire' r f 9krr r r l H t ~ r'L - I t,v I_ t " i 11 ~~'t "w'„` YcS }w yr, ; Fty ~ l6 rtRy ~ ~M I d~• lf r pr' v y t r~:~rA~ ~ e r T'. v { a '•,1r+1 'w+ ...J_... ...,'w.x ~.y..a.a,w..... 'M r.. 1f Yip `r~ ~ r f ~ k I ~ ` wM'9.'.I~IF+ J . W V. ~s:}R"iet~li`W~~an7..rrrr.:.., ~ ` I c' a r.. I J uL r 'f PLAN OF SERVICE FOR 1.,,NEXED AREA, CITY OF DENTON TEXAS . 1. da.Aic Service Plan A. Police " Patrolling, radio responses to calls, and other routine police services, using present personnel and equipment, „,y•R, will be provided on the effective date of annexation. r~ B. Firo , / {rye Fire protection by the resent y present personnel and equi?ment of the fire fighting force, will be provided on the effective date of annexation, ` C. Water/Wastewater 6, . 14r^f 00, kFr Maintenance of public water and wastewater facilities wi s 11 begin within sixty (60) days after the effective date of the annexation for all facilities required to be maintained by the City of Denton. III, fi - ll. Refuse Collection The same regular refuse collection service now provided within the Cicy will be extended to the annexed area within { sixty (6u) days r.fter the effective date of annexation, L. Streets 1. Emergency maintenance of streets (repair of hazardous chuckholes, measures necessary for traffic flow, etc.), will begi.t on the effective date of annexation. 2. Roittine maintenance on the same basis as in the present City, will begin in the annexed area on the effective data of annexation, ..f 3. Reconstruction aid resurfacing of streets, installation of storra drainage facilities, construction of curbs and r )L t, gutters, and other such major improvements, as the need therefore is determined by the governing body, will be . accomplished under the established policies of the City. 4. Traffic signals, traffic signs, street markings, and yFq other traffic control devices will be installed as the need therefore is established by appropriate study and traffic standards, ; F, Inspection Services rK rYr Y' Any inspection services now provided by the City (building, g electrical, plumbing gas, housinhe g, sanitation etc.) wil begin in the annexatioa area on t effective dace of annexation. k *t .1r M1 ;n..~yr n.,.. . . ...v ♦wY'Y~':ff~/dA.WW S... .....w..-41f4:dllY.f,.4Y Aar L:nWY:'.h tN(!\N W',1♦ .rn.. . ,yi: ,'rs S.rvice Plan - Annexed Area t' Page 2 i G. Planning and Zoning r The planning and zoning jurisdiction of the City will extend to the annexed area on the eftective date of II annexation, City planning will thereafter encompass the annexed area and a zoning designation for the property will be established. 11. Street Lighting i ' Street lighting will be installed in the substantially developed areas in accordance with the established t.• .a policies of the City. tl lrr'dw ~,4 , . ~ ,:1 I, keereation rr Residents of the annexed area may use all exiting recreational facilities, parks, etc., on the effectiver date of annexation. The same standards and policies now {4 used in the present City will be followed In expanding the recreational program and facilities In the enlarged City. ~y „i J. blectric Distribution F s The City recommends the use of City of Denton for new s' a, electric power. y' , , ,,;x4 y K. Miscellaneous Street name signs where needed will be installed within approximately six W months after the effective date of annexation. 4~~a5' t t 'Y;w t,~ r rye II, Capital Improvements Program (CIP) The CIP of the City is prioritized by such policy guidelines A r; s: a a s A. Demand for services as compared to other areas based partly on density of population, magnitude of problems compared to other areas, established technical standards d" •s and professional studies, and natural or technical ra- + a; stra nts or opportunities. n? " B. Impact on the balenred growth policy of tht City. C. Impact on overall City economics. `,tt Y~#<T The annexed area will be considered for CIP in the upcoming CIP plan. The annexation area will be judged according to the same established criteria as all other areas of the City, r• 'r x w rv IV t ~Y D~ ry,, ; "~'.`",'~C4M?iWM6✓MR"''°""...._..__ ...a,e.A+1Ww'ri~.x.ir•vw".,.+r.w.,.-..«,.. . .wwa,ygi 7 r ,1 ' y• I Clry of DENTON UEN70N, rsXAO 70201 r ei s November 4, 1987 E Dear Property Owner. The City of Denton is contemplating annexation of property along the t„ Elm Fork of the trinity River. The purpose of the annexation is to protect water quality and to ensure that future development in the f area, especially near Lake Ray Roberts, is consistent with City of Dentcr. Subdivision and Land Development Regulations. A final deer y + li lion on the contemplated annexations will not be made until after I4 t public hearings are held and other procedural requirements have been satisfied. ,q According to state regulations, the City must annex a strip of ' land that is a minimum 11000 feet in width at its narrowest point i if the annexation is not requested by property owners. If a prop- 4Y+ erty owner requests voluntary annexation a , portion of land narrower r than 11000 feet can be considered. The contemplated annexations ! follow the course of the Trinity River from a present city limit line and continue for a distance of approximately five and one half k r rlo(S 111) miles to Lake Ray Roberts. Every effort has been made to l avoid residences and to annex as little private property as possible. 5•`x,.~ Please note the dates for public hearings and return the reply form stating your views on this matter. If you are Interested in the voluntary annexation option, please indicate such vn the reply { form, A member of the Planning and Development Department will a provide you with follow-up information and appropriate applications for voluntary annexation, t The Planning staff will be available to answer questions about the r', conteaplace annexations at City hall, 215 kart McKinney Street, or you may call `(817) 566.8350 at any time. ik; Sinterei r Ys David Ellison Actingg Director For Panning and Development # ab a ~ iru p 1A! s ~ ~ R' L tat 0 60 \ LP1 r! talk 1 9 I00 A, ctrl USA Aur1R O i1.q . 'f'eaapei ,itt 4 /,.I NLL NJA 9g r~9 u!A IuMol1LL Jf14, At ' 9py,_2a a IIf1< t L tea Aa is JI, 7 v. j 1414 rF ry yaif i", y ' y~ USA M/ A • 1 J` USA f t3 104 "i ; C.19 WvA.WM raaJ. 9~ . C L9N0 ~4,~ { JOWN,1leree n iJJ.t Aa yyyy4 f.k 7 i • AurO JOA IUIGlR Y w " I IJ !Cr ,JM.Ir\fi' 1111 A, 3 , FA, p .IMif M 4 R rrJP { 1r Jt ar P 1 r NrNN p♦ t/f a , "46 rc/ a " 4, 1 i , ~Y'Y n~ 14A/t P is ~AN x IONN Over[! AU►G CvA 4- fr reArv i c C OI NNNY yy~I iN Ms. m I►1A. Jl4, F• rlJ 14 AI Mrov Ry P /11Y /<t [k MAt ,Nfr4 CRAVM y 1' NIL H 4 IN 4< 2 pv rw JvVit to N JO AC el 49 .RN vf4 I'I e to, ' tat fAe ~YaNJ As LYn a 11 ti f4a AS 70 A4 Jot, f ~ 9491, la At 1 11 eN YfNAkf r , fIJAI !ARMS r, ewaleeA AAUe007' to N ' N{ AC Nt 14 I N VINA1Ll Nr /erfON If J Ad WAl "0 744 I 111 AC J01N1■ Ob J a cop 440009 f7f UO1A ILJAc Ql of MArNR1r ?a$ A, OM. MANONI►fIN ~f t :i y • A.C C/fN01NN/N1, rr44 11044 , Jrl.10 4 E °I So 0 I1l4 • J if At OR MYf A or. MADOIN !teMAN lM/TN Ne JI J , -a ^ t l4rAC 11!44 l sr r 7 S{Ac ' 14 } u pC Ol L Ac 71 Ac Po 404A, 04 16 Ad its :'d N ii E '~~911/ )I. rA Ian R 4144VA, AL } Y0 1~ 2 i! 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MISS J Cadre Sold r ~ r rN • U• ul 1 1D ~2 ~ lYr2 foil At A,9t .Art 1414{ l . ! ~I LYI.YN 8 Ilea { 4 i i4 t b i ANNEXATION SCHEDULE A-52 M October 20, 1987 City council sets date, time and place for public hearings Notice published in Denton Record /October 2$, 1987 cl Chronie for first public hearing ✓November 03, 1987 City Council - first public hearing , ' , Yak+~ft # November 06, 1987 Notice published in Denton Record Chronicle for second public hearing r'¢ City Council - second public hearing {.J November 170 1987 November 18, 1987 Planning and Zoning Commissioi: makes , f recommendation December 080 1987 City Council institute, annexation trot ~r~~} Publication of ordinance in Denton y Dc'`efcbor 13, 1987 Record Chronicle r January 190 1988 Final action by City Ctincil T ) 1 l (Nbte: Last possible date for final action -March 5, 1988) x , sA , y 44 ti LI t~Fl~i47iJ C~"6i~S t v e rQ yl~~ F ~ f K ' t v t t w y:, ~ { y ...w.S.M.ra 4w,L.M+n+w+e•....-+.L.,r.i.».ar•,i+~+r*+4.+ .~-r ' .ir Y. +N ~e pt: 4 t ♦ : 1 ri V Y a` 1 r 5 b. f L LL n+41. hsJ r ~L 4, 4r ! 5 I , q Ir L~i ,L~ ' 1 f~ n r i . ~S~i Ly~y~ t 'W . q' ti r k• 1 k v 4 it I 47 r r y'11 i ,'t ~ xr ~ \ a r w y F l 1 .r r a ` . P rJ J 7f Y N 5 1 ~J A ~7 k I .r , I d 711 « t Yf !I I, , ' r p• -rTTIU t I 41 a~ ~+r r, iti+.~ Y llY Y ;•l ~ P"1 / tl l~l ~ . • Cpl I~ W l~ 4 I', f r i c ~ r1a'~,1 rt t A7~,rYe a x+1 5 p ( 5r !I v ~,~Z r I I t fir. F If ",u ~ i y!~ II M x t Y3 I 1r 1 V ! V ~1 I , i Yl y 1 ,~r n ~ 7 r ! ~ ~ S 1 frr i~r'~r Y S~ r: TT t~ ~'f L t / tai ~ r 4L I , r., e Y ~ ........,.+w ..........fir-r 1 F SI.~yj ii r.~~,lJyll~yr~+YfFFVN11°R"•`V I 7 r` P ~ ~ s 1l Y ,y~ a. ca0 xt k ~r S 7 ~[F. fjl Y~~,Yf yl JM1 n f r I L1 r e r t11p n f' ~.y ~i7 Yt7 1 t 0 - 177 +1 1r ~.f 1~x ~~~ySd f r t i a r~ ~ Mt}r 'Y ~11 e1 ~e~ s ~ a. , d r v t r ~ t y~J 'y 1 = ~ r ~ ~ 4 P 1 DATE: 111,/17/87 CITY COUNCIL REPORT FORMAT t Q *i TOS Mayor and Members of the City Council PROMS Lloyd V. Harrell, City Manager + SUBJECT: Consider cn ordinance amending Chapter III of Article I of Appendix A of the Code of Ordinances of the City of Denton, Texas, by revising the procedures, standards and requirements for receiving a varia::e or mods- 5 a fication of the provisions of Appendix At and providing for an effective date. a, + tK RECOMMENDATIONS : ilk The Planning an.i Zoning Commission recommends approval of the ordinance. ' The proposed ordinance contains three criteria that should be a^et prior to approval of a varianco. These requirements will still limit the number of proposals recommended by the staff. The ordinance also per- nits the Commission and/or Council to require modified procedures rather r;'7y than grant a complete variance of the requirements. The Council may wish r4;+1 '+Y ¢ to discuss two provisions of the procedures section. The existing ord!- I }y t r` a nonce requires that notice be provided to abutting property owners, and the proposed ordinance includes the same provision. The question of what i ' the city wishes to accomplish with notification is unresolved. In the past, the City has received some variance requests after notification that another variance has been submitted. In certain areas of the regulations the abutting properties may not be impacted which to typically the case when a variance of drainage requirements is requested. However, it would he difficult to notify all owners impacted by a variance because in the f;'P{r 3~ situation where drainage is the issue the affected or impacted property I,r r < owners may be all the individuals downstream from the variance site. The ` \ ~~'fa I;, second question area Involves the appeal process. The proposed ordinance requires that all variances be submitted to the council for final action }after conducting a public hearing, In general the staff recommends that A 4final action on all variances be at the Commission level, which has the Q~yk~. m authority under state and local regulations to approve final plats and engineering plans. The additional step would delay the processing of the plat since only a fourt'a of the variance requests have required Council action since the regulations were adopted In 1981, r i' qy BACKOROUN S ry 'I,Y`.'• The City Council and Planning and Zoning Commission have discussed the ` variance procedure during numerous meetings. Both bodies felt restricted { 4!, , by the wording of the current regulation, The consistent applicati►n of t1is regulationc is a concern primarily because developers are turnln, to the courts for relief when consistent appliewtion does not occurs r ttS r ak M ` 1 ~J ~1ry& S~3„I'~ .1 , {rti 'wrww t.....,.,l.r..w.°I..-.\v..rner. "^"ti ! JG 74} \,x , I 1 : r I y L• I City Council Report Format variance procedures .V j y page Z 1 ppOGpA}I,q DEPARTMENTS OR GROUPS A►►ECTEDI r h 'a Property owners, developI decision makers, and staff 0I I y FISCAL IKPACTI Undetermined 4 V" F, d8 4 12 R Ct Prepared byi Lloyd V. Harrell r r s (f~' (/1/A City Manager tk)r ~.+.4 a ;,jw Caoile Carson rr~"<'~ ogban planner ' ApprOVedr r David 211!103 ^lanninq and development l + fi >4 gi {r rk ~ ~ "~rp 'S 14 w ' ~ e Ji~,~gi~1! }F, r r , b4 it - It r , /{t~4n~5Fi J ra yA t~ , 4~y HMV 4 ....yap N Vt i~Lw 5 : ! _ Y ! P y l a ( a ~ EI r, yga h kk r 4, d j ° y,,` 5 1U y .!)e r7l S~>(i 4j r~ Jr ,V-1- r 1 f , '_i r 1uq r-+q''+: x,` f r .Cr r~ y 4 . % Hi At. 1959E R' N0. II OF ARTICLE I OF APPENDIX A OF AN ORDINANCE AMENDING CHAPTER 1 ~ THE CODE OF ORDINANCES OF THE CITY OF DENTON, 'TEXAS, BY REVISING THE PROCEDURES, STANDARDS AND REQUIREMENTS FOR RECEIVING A VARIANCE OR MODIFICATION OF THE PROVISIONS OF APPENDIX A, AND PROVIDING IOR AN EFFECTIVE DATE, Ft THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: ' SECTION I. That Chapter III ("Variations") of Article 1 of }E ;gpen x o the Code of Ordinances of the City of Denton, Texas, is amended to read as follows: CHAPTER 111. VARIANCES RND MODIFICATIONS A. General. After receiving the recommendation of the 4 ;y Planning and Zoning Commission, the City Council may, where special or peculiar conditions would make strict compliance with any requirement of this Code " x` u? 1Enreasonable or Impractical, grant a variance to or t t• modification of the requirement if it finds that all of the following have been met: D 1. Granting of the request would not violate any master plans; 2, The special or peculiar conditions upon which the request is based relate to the topography, shape, or other unique # physical features of the property, which are not generally common to other ~ properties. 3, The special or peculiar conditions upon which the request Is based did not result from or was not created by the owner's or any prior owner's action or omission. B. Conditions. If the Council finds that a variance or modification should be granted in accordance with r M" the provisions stated above, it may impose conditions ' relating to the modification or variance as will, in its judgsent, substantially secure the objectives of . the standards or requirements of the Code for which r the modification or variance was granted. i r~ , ~r Mraw~^'!^r -^^"'^.+MPC/11NMMDMM"~''". r r ' rr j I~v1 \ f. w ~ F i r Yin C. Procedures. A petition for a variance or modifi- ? cation of any requirement of this Code shall be submitted in writing, in the manner specified by the Department, at the time the preliminary plat is filed ` r for consideration with the Commission. The petition ihall set forth in detail the grounds for the variance or modification. The Commission's recommendation and Fake° the Council's final decision shall be made after public hearings are held, for which the applicant and r i t abutting property owner's shall be given prior notice. The recommendation of the Commission and the decision of the Co;jncil granting or denying the petition shall be reduced to writing, stating the reasons therefor. No petition for the some variance or modification v x t „ 'r shall be resubmitted within twelve months of a prior decision thereon. tt, r y r SECTION II. That this ordinance shall b^^ome effective imme ate y upon its passage and approval. 1987. E r I+y;i PASSED AND APPROVED this the daY of , l r k: ,oJr :~.ep, F , i d rkJ 'r,, . „ 'r,. ' , s5 Tr r1~,rytC. ~ A 1 MAYU ^ r it ➢ X t'y ry ATTESTt 'r t ~k+ f t + is 7INNIFER ' ,d ^ ► CITY SECRET APPROVED AS TO LEGAL PORMs DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY «A 4 r BYs } PAGE 2 3t n. . r(t v t 'k A x . r n 4 -j c P R 1 Minutes 6ctoter 21, lye? h Page 11 rove the prelldinaty Dt(;1510% Mr. Claiborne moved to 8EP the Singing Oaks Church of nrist Addition, Lot 1, Ble Keith the Condition that the I andathatathesfin+is side plot be + Pwel ro"`SedS l6~U}ed by Mr. Glasscock and notion nanimously 70N TtxAS AlgtNUING ARSI;Lt DEN _rW g,rAN ORDINANCt Uf IMF C11Y 0 i o cyan a proce uses or van nice vague, s, 1 ` Sfa,F~s Ms' Carson stated tnat this item has been ,cuss. n previous study sessions. She Slid the Coun, 1967dlsShesContinuedethatnthetLOUnciith i~ireon ed Oc in Part rt 6' jll a with thv Coamission's sonslbtlity in r,riances t' 01 res give the Comaissioa final authority if » nct take financial current rtsulstons roved. She added that the Council vented cet is apP asp or eit wanted tedthe con- a rarlance ;r the commission to consider rb trol of the Varian :e trcc,y on Allvariant@$,ne the Coun- cil to have final authority LLCiS10Nt Mt, Claiborne stated fiat all nalnor shou royal or denU1 , orwarded to the Council for final app i Glasscock agreed, CJ9 „ z Mt, approval of the ordinance 1 ,,ari r'~4'rfw3,4 y" Mt. Claiborne roved to recommend aPp roved or do, with the addition that all rariancetheicouncilP Seconded ~s c" Hied by the Comoisslon be heard DY carried (S-0) f r Mr. Glasscock and notion Unani mOLfly Y S ~y lY, RECEIVE A RtPORT Oh 1991.91 CAPITAL 1MPROYEifEN7S PRGGItRM o 4 y ourtc uenreerVY _ APP REP0R7t Mr, Ellison stated that after much deliberation „ter.; xd .r , Try Counell there were two modifications in io! St sedl•y • Me said that the Council removed the P ace the ca {ate Cir Program' Pool and incorporated in its P Spencer Road to interstate 19, indoor/outdoor Swimming [our-lane divided roadway from ¢ Kr; E111soaitited teet0it could be recoieended itataetstudy aedsloa on the CIP, y s.s~~ rr~airk,~ . ' ad7ousnad at 9900 p,m, k adjourn Meeting Y'Jy ~ f a 4 ' ~,4 li''k9v 1 I. kYa i iYN , JM i i Y / i N f Y ~ Y x r ~tk 1 j ; rk s~+ r. •3 lr 1 i a ; fi , r r Y' F Y I 1 ( l""L ti 41 .nl 1 l } ~ 1q ' L ~e 1 ` A YI ~ ~ 1 ' , ey ra , , ~~.N AI n Y k r r 4 1 1 I e' ,eke Ilf 1 •~i! h t fI ~ t ~ " I 1 4v r 1 ~II~7 G~~Y? ^li, t~ C1 fq tli y l1Y I ~J ~ + ~ 1 M Jy} 11t ~r'V~ 1 ' II TC l 1~'Y C y r. ~v'~ we Y )I Z'l ~I gg 1 1 ~ f IF ,f ;fin ~ ,i• 4` t~ r ~~t~w` ~ ~ 11 1.4 4~~ u is 1 Y' _ 11 r4 r IY~ ~J ~ ~r f~ C ail- I w ~.1 i t Ix" . 7 1 ~ I~ 1 lS 1 I +`I ~ ~{r ~ rl 1 wll 1} y I ^'~`•~srrry III , I yl ~ ~ ,i '{~pr ~ y~53 `t t r + e l f i f r r 5h 4 4; h -Y i DlNTON, TEXAS 7e101 CITY of DMTON i I M" MBMORANOUM tlli ,r . ~ t DATS November 9, 1987 'I T03 Rick 8vehla, Deputy city manager 1 )j Pr..;` a PROMS Roger MoDaniel, gngineering Technician %qupervisor v +r ~l.' BUBJgrTj olRNYOOD PAYING AND DRAINAGE ` I~4i 5t5i+ y l a ,atljr,l~ On !larch 31, 1987 Council awarded this contract to Atkins Smothers gqutpennt ki Coapany for the amount of 1448,522.00. There were TS work days allotted to complete the project. Construction began on April 270 1987. The contractor G1 ! A:. had some delays due to unknown utility locations, design changes in Me stoma sewer pipe to accommodate utilities that could not be saved. Parks Department ~r requestef design Changes in Netts Schultz Park Plume. The contractor requested ~ . in writing for thirty additional work days for the extra worked pselormad, and ^ " ilk r~ N tM'. "r, for delays beyond his control. It was agreed that 20 work days was fair to 4 , d• both parties and granted to them. She project was eorplete on October 30, 1987 acing only tea days of the twenty days granted. Total construction cost to Atkins Brothers was 1454,161.70. This reflects an orer•.ke of 15,639.70 or 1.25% over the Contra*% cost. A complete break down k 1w ➢ p v k~t~ yr of reduotions ant overages are listed bell. 1 100.00 Inlet praise and cover 18" RCP store sewer 306.25 or . i ~A, `1 sl t~ 24" RCP store ewer 10176.00 ' * . 00 30" RCP storm newer 26+324..00 { 48" Rep store sews iI Remove e.norjte sidewalk 31118.00 248.00 ' Compacted fill Tyyt A hydrated lie* (slurry) 61.92 y Cf ' a ISM + r . 730.50 z ~5 Saw cut 41000.00 trench Drain L01Nr Water lifts 41000.00 Vatsr service adjustment 11004.30 soot, selvioe adjustment 11750.00 01 sDeduot Asphalt Shortage TOTAL =^10999.99 , ',r a1 JJ t 1 f~ f ~ r' + j r , ~ - - u~cw~Unirltf71d1MN.i~(~ili~lkl~?14k'WM''p6~K~~lYr~ A ~ Yrl , wuwr+rw.Mfr+'yl+~' wave.,. : 4l '1 4 x 1 1 < ' 1 t y , 1 5 '1 ' g a~ tri q' l,o • I t r :j Rick Svehla 1 November 9, 1987 Page 2 Y i 1 E IRAC S: 15" RCP storm sewer 315.00 A10 RCP storm sewer 322.00 r z. 36" RCP storm ewer 180.00 42" RCP storm sewer 810.00 iivara~uloh 250.00 Remove ronorete pavement 40268.00 A Remove coxerete curb 6 gutter 276.00 f Unclassified excavation 978,00 6" lime treatment of subgrade 701.80 4 112" asphalt pavement (type A) 2,567.40 Y x 1 1/2" asphalt pavement (type D) 933.60 2" asphalt (type D asphalt) 585.00 1s<~ i 8" asphalt (valley gutter) s'A Concrete pavement 6" flatwork 645.88 Y 4 6" concrete pavement 483.53 4" sidewalk 21145.00 f Conorote rip-ray l o755.00 f,r,y;~e»u AdJust water valve200.00 a Handicap ramp 250.00 1~p 'N Remove concrete flume 1,176.00 rF, fr~ TOTAL $23,072.21 s A, -4 Amount paid to date on contract Y 1411,710.42 final p^yMnt with 10% retalnage 42.451.28 X r'xr, i cep ; TOTAL 54540161.70 We feel the project functions very well and the final inspection was completed with to recorded complaints. Atkins Brothers carried out all work in a most 4yr professloivil manner. He hepa this contraotor continues to bid and wo;:k here r in the City in the future. We are requestlnS tha'a a final payment of 1420451.28 be approved with final acceptinoe for the project., If you have any questions, please advise. S~tr'. V F F Hoge !loDanlel ~p r S at „ L!~ 2752 i }c 1 .~r .1 3 r, 11 4 14 x ~ 1 ~hpA~~ e /11f~nV+4" ...,~.uw^A.LSbti4i?Bf~FY«`M1Y4[[d.nks w+r:.:~.i.LAvra Ae.W»n.t s. « . i t'V i r; r A' x a,} 1 r r~ i, • ' 6E54U1yQN~""'!h ciry„of DENTON ` DENTON, TEXAS 76Z( CITY OF DENTON PERIODICAL ESTIMATE FOR PARTIAL PAYMENT tl J 817/566»8200, D/FW HETRO'134-2520 };Engineering Division 617/566-8358 Utility.Department.817/565-6451. l oerfodtcal Eatimtite No. 8 a FINAL Period lA-_287 T(00-25-07 • q, Contractor Atkins Brothers Evuipment Cerny Address P, 0. Box 375 Sanger, Tx 76166 ' Project. Glenwood Lane Paving 6 Drains e r g Estimated Contract cost S 446,522.00 t « i ~ " 9728 1 Bid No, ka t i ; ,r : P.O. No. 78373 Acct, / 434 002 SB85 911 ' No: Contract Work Days _ 71 Da • ' ys Used "7, ! I I Unit I Quantity I Quantity I Value ,j °c S •rN ,~y"! i DESCRIPTION I OP WORK I, Original I. Completed I Unit I of 'Completed easurs 1 Estimate I To Dace I Prlee I~ -Work 1 1.2f> I Contractor's warranties I I I I r 1 land understendingst' L5 i . , ! " ` I , 'I •1 1 1 I;lo,oao.o~ ie,ooo.oo I 25 'i Inlet frame and cover EA I I I I an ! .29 1 2T. 1 100.Oti 2,800.00 i ~3 `l r •/'71 2,1213 -Ai'l RCP Storm sews I I 1 1 - f"~ p y .'a a $ ; ; 5' • r 1 LF 1 361 I 382 i 13.0 , 5,730.00 "',+rr I I2,12.3rBi18"'RCP storm sewer LF I 661 i I E 643.5 17.51 11,261.25 i 1 I 2,12'3 Cl21' RCP storm sewer i 5 1 LF 1 5 I 69 1 23.0 1,587.00 2,12,3-D I 24".FRCP 'storm sewer I I i s ( I 1 LF I.' 7210 i 67,1 i' 24.04 16,1Q:.00 i I, ' 2.12:3-EI 30!' RCP s!orm newer i Lp i yr i . ' 1 I 122 113 29.0(1] 3,277.00 Ai2.i2,3-FI3611 RCP storm aewar'J LF S65 570 36.00 201520.00 i w~ '`rY A f X 2.12, 3 C1 42 RCP s,eorm sewer 11 232 I 1250 I r, I ^ ' 45.04 5,6,250.00 a°yF 5 x.11,3 Hl 49" UP storm sewer LF N a•t 11, 660 654 + 54.og1 316.00 i Hyd ! SY ' I r r I , °I.i2~15,9 iromul,Lh f 111004 12,00 1.2 10500.00 t S~ . 1¢yn , 1 , .L a a ' 1 ^ . ..•.,.•...sM-r.~nµ:i4!iiJd4 lR rd,ra.~:iv.Vdaewn.._.~ . c 'CITY ofDENTON + DENTON, TEXAS 762 Y Ya 1u e DESCRIPTION OF WORK', 1, Uni of t i' 'Original, I QUantit ' Completed r ~'►'Item 1 " i. I' A Unit , I o!j Complete. ' 1 Measure l f Estimate' I `TO Date'' I" ?rice' I Work 1 f''ti 1 : ' I I ( r• ^k3A :IRemove.concrete avemenq 4546 P , SY~..:~ 1 3,i y`' 1' 1 .'S SO I.25,113.00 r } 1 !l!~'t"= SI I'a.r ll•c r l:p~ x!!,1•.1 i ' I I ..1 1. i y f h•I ,I! y ! e ' / 134 yke 'IRemove rco ncrete ~CUrb I I , I r rr,'. I I I Y !w' t'li' I' ('and gutter LF I 2 886 I 3024 I 2 00 6!048.00 t r y l 1 v I r I y i f' '~3 q +r' 'IAemove concpete,side wala Sy ( 649 13I I 6 OU `7E6.00 Ip~ Ads ~R')1?JI'i~]a!, 1..+ ..f.,, i' C ' 4 ~{r it 1 •t (31~tM"1 ,.I Preparatlod of ( r 1 "A ' ' I r 1 f, fi (J '.j''f;. ( righ toE-way i 'I. LS r' s a I 11 I i 1;50.00' 1 15 00 ewe } ;~""~13,3y "IUpclaaeified:excavation:I CY I 1;280 606.::4 ' I 3,,001 481800 I a,1' f y k k i ~yy ,,,td `51 p•i,P *k'..)'.+1 R • •A ' ' ..i.1 +f ,I 1' i• . 1 ;u 1 l ~,r'~13.,7 1Compaycted fill I'1 Cy 1 412 1 350 4"00 1;4Q0,05 ',}lril i," i;i'f.{7 i:i l`r 'l irr'. ,::,t .1 I Itf1 ` '1~ f r•,l d ,dw4;'• I4.6 A 1TYPe A hydrated lime 1 ,f j' 1 5 r` ti .L(tluYry) TON 1 9 14', I 12.00 4 978.08 I ' 1 70 6 r Ioo. s 1, S JJ ,rr•, 1, i, s• t l I, H I + ° f1 1 I !,'(N 1. ,..i f,,. ` I` !!i it rGl l`..f,t .+LI 1 r :v, I , I•. ,I 'It rea ,f~• r' ~ ~Y1t~y~'1 . , ;lb. lime.. tmene o~t•1 ,.i 5>r/I ,,,;11 rr~„• 1 1, i,', 5 Nv F 1 d,,',~ ! 'ISUbArade SY 7 800 ' ;`t~ (•i ' - 8438 1.10 .902886 'f~' " r' N " ••'4t' i~r 7-Ar i h 141'f asphalt pavement i 1 ifo i I. I , (bear' (type A) ► ! . Sy 1¢, 725 7114 j b. 60 461952.40 ~N f5.1=Ar2r i1 1, Asphalt pavement I c I(tYPe D) • r SY 16 '25 I 7114 11 k 1 ! 7 1 . i 1, 2.40 j 17,03.60 i5+7-Br1 1 '12110' 'asphalt pavement r I i a~ .ff• ~1 type D patch material) ( TON 1 40 53 45.00,~ 2,38500, { 1 ax'~~lre r. 'x~ f,~1~1S y7 rB•2 ~p ~.{r,i7ra6p1la1t~paVement"~'~..i~ ' ~~1 't; ~~.1~ f I ~'I ,1 ((valleygutter) + ( SY I SS 1 106.67 0 i2 .S0 1j133"37 I y ;1, 4 r 15'181A:1 ICaac+ eta, pavement:. r I 1b'•I'flttwork Sy 1 + 117 I 138.49 , I 22.50 1 31116.0 I ,I t I I, 1 f . I I 1 I .I 155., ax ' ' 1+ -1 $4, 2 ''f6"• concrete pavement SY 1 165 l 893 I 22r50 120,092.5Q ~:l•e~} Ir. X140' curb iniit' 900.00, j'1,900.00 • 1 yf ~'li: t ir, r~,1d1~~f(.. ~~r.1 l~t'a1 LS~',i 'r: F.r1'P 1' afl~. r" ~.I.t r 1 I 1 i 1 I ~ ~ X f'nr4lA 2 r l6',~;curb In et I EA 1 a. 1 4 1 1200.004,e0000 I a Say Ai' ° j I~11R r~•~Y~F•1",L4li ,a ~y• 4' r f['1 f -I I ~I ,~•I 1 ht• .f J rr '..DI z"S 3,1f~, ,.h ' , 1 1,, , ~i , • . CITY of DENTON DENT ` ON, TEXAS T82 r "A DESCRIPTION OF WORK I; Unit. ! QuantityI Quantity I ' t 1 Item (I I o£'' " J original - I Value I Measure I Estimate ' Completed I Onie,,, I of completed `17.6 A 3,curb inlet. I I To Date' Price I Work 1 1,400.00, 4400.00 + 17.6.A-4 ,110' curb inlet;,.. EA I 1'' 1,:• i f. .16 1 15. 1.400.001 v 17,6,A.5 110' curb inlet 1 1 I r 220400.00 I(apecial:type II) r l 1 L. 1 1 I 1 i 2'000.00 2' t s`t` i 11.6.A 6 ,110' curb inlet l I I I '000.00 y 1 I'„ I(apeclet. type I) 11 i 1 1 ! 1 , I ! i I r 1 1 2, 000.001 i 1 1 :24000.00 .1746.A-7 'ISpeel &I 'inlet (type V)' 'EA ' ' 7 6 A ; i 2,000.00 1,000.00 `r r 'B )Special inlet (type VI) 1 I I I '2 2 2,000.001 4,000.00 15 x 5 ~unetion I 1 1 ; ' t, ja r+ 1 lbox and cover I 1 ,6 -A I 1 I , . 1 , 4 I. . 4 1 600 001 6,400.00 17, 1015 x 7 ,)unction ~ r 1 1 ~ ;✓i ox and cover . I ! 14; 1 E 3 1 ,.3 1 1,100.00 S,1,06Oo w ,17; 6,A-11 10 j x 10 junction 1 pox and cover i 1 I 1 4 EA 1 ! 2 r • 2 1 3, 000.00 j b,0OM y • a i . 17.6, A;12 110 x' 12 junction i 1 I 1 a I lbox and cover 1 ! I " i 1 1 I 1 13,500.001 3,500.00 ' 1 ~a x 7.6 A-131 8'x 13 unction j r pox and cover 1 1 1 1 1 l f 1 1 3'800'001 31800.00 '';',AEr~ < r;r 18.1 186rricades' warning/ ~ r 1 I . I , > ! 1 detour gigs as 1 I I a~ +A, f I LS r 1, r 1 1 6,000.001 61000.00 !8•? A'. 1Conerete' curb end utter f 1 1 B 1 LF r 3,036 ( ! i : 1 3036 1 5.001151180.00 i I 11 ;driveway a„ I,ha, ±f 18.3 . !6 . SY I I 1 f 1 ; ti 539 1 539 1 22.50112,127.50 18.3-A (4 Sidewalk I S 303 Y 1 160 1 I 1 I ! 1 ! 1 1 15.001 4,545.00 E .,f 18.13 POW Beam'Cuardrsil EA, 40 OF„ 1 1 1 1 I 3 ( 84) 1 I 3 l 600,001:,800.00 e 4 ;18,15. onCrete rip rap r SY ! I I I I 21, 50 11,092415 493 .50 1 ( ' ;r f 1 , * ~•--r.. v . J y e ' ,....w a+li.:cu . ~'s''7:x.~{."R#AK<~}Yr3NU?r+,,uew•......... , •S r t~ 1 r i M1, ' ,t. 4 a s 9 r 1 DESCRIPTION 4F 1 2tem wORK I Unit I Quantity I QI:anttty 1 I 1 Original I Compl of eted I Unit I value + SP-2 f Saw cut Nea sura Estimate To Date + of Com Price Noted 1 LF 1 3,090 1 2603 I Lower water tine 1 work 1 a + SP-4 + 1 EA I I I 1.50 j 3,904.50 I 1 1 10 I 8 f 2,000.001 l j SP-10 Rock Excavation I 1 16,000.00 1 cY ! I f i SP-15.A ~ Adjust water velve I I 0 1 30.001 -0- 1 F.A 1 12 1 1 1 i 19 f '00.001 1,400.00 Sp-15.B1 Adjust Manhole 1 I 1 EA I 1 f 1 4 1 4 1 J SP-1 1 1 250 Handicap ramp I I 001 1,000.00 1 EA I 2 I I I I ' y, 1 1 I I 3 1 250.001 750.00 t t I SP-21 French Drain 1 L F 1 815 I 1 1 I SP-15 i Remove concrete flume I 1 I I 6.001 -0_ I Sy 1 1 1 1 I SP-27. 1 d0 1 236 I Alwater Service adSustmenl 1 1 1 6.001 1,41&00 1 "N x 1 EA I 30 ! 20 1 f ;t 1 ] SP-27.Bi Sewer service adjustmenf 1 1 100.001 2,000.00 M ,r EA I 1 I I n w .;u + 4 30 1 DEDUCT ASPHALT SHORTAGEt 16 ( 125.00 1 20000.00 aXr (F;i,i The undersigned Contractor (4,044 certifies that all work f and equipment on hand, covered by this Periodical payment has Materials bien tl completed have deliver ad in accordance With the Contract Docas be amounts have paid by him for cock materials and aqulpaeat lore which Payments were issued and recelwd from the ~no`at all that current a Previous PepaYclodfc~ma.l 4t shown herein is now due ~ ~ an i At CONTRACTOR Atkins Brother a E u! meet By Recommended for Payment by1 Data_ J, I J n,,,ssf ' Total Value of Original Contract performed 449,599.20 Ptolect 2ndpector Bxtra Work Performed - Date Shown Above or Attached Stetement }1 ,1 . InsPoetiotl Dept. h ;_'?kr, , 4r, Data Materials on Nand -Shown Above or -0- Attached Statement slue Tot" v Of work to Date 954,161.10 j Least Ant. Retained t ' -I IIA Net Amount tithed - on co 1, 4 APPtoved tot payment Llrt Contract ~J1 ~+al r ~ ;y t. Less Amount of PreVlous Pa f 6ALANC Ymente 411,110.42 ° Pty or t DQt THIS 3ST211ATt 42 1!y tngt. Dale % C ,15 P~ t irk h J kiAM'#QfiYW,~i~'7ht+HYA47'e~.^Nie.Fb`.4C'9hN 9~I ,-n _ ' r e t M ATKINf 1.I. ATKINS ATKINS BROS. EQUIPMENT CO.. INC. a; 9U 'A( AlAPSHALL 6474690 GRAND PRAIRIE, TEXAS Ml REPLY 10 FIELD OFIF'OCE + I ~NSi, ..r rye, ~ n EXTRA WORKT GLENWOOD ' CONCRETE CAP LF 110 110 7.75 852,50 GATE ON INLET EA 1 1 440.00 440.00 5 x 10 JUNCTION BOX EA 1 1 1675.00 1675.00 , 10' SPECIAL TYPE INLET 1 1 350.00 350.00 4r r~ ` tit' REWORK GREENWOOD INTERS 1 1 250.00 250.00 F±r'; TREE REMOVAL 1 1 250.00 250.00 ! q ; r9 ( ri RETAININ[f WALL 1 1 750.00 750.00 t, TOTAL 4567.50 z + A r 1 f ~ Y 7 i ~j^ !1 1 t, v ~ ~r +,~r 1v ,gip yy , + tlr Y' 1 1, ( f~'~ .........»vtiN08LWb~IKk'MM't"A.Mtw~UK4'ia►.Yir6hit7b'e r~'°^r°„"`.... - , j tr: f, y^I n I F r i f r r'f ~ry 1 s } .i 1 -FTTI G ~I 1 F t `r J La k~~ v t `r a; ~ 1 n rraa ~ r t ra a a . r 1 k }}J~{y{if t. f tf, .i ~ t 4P1'•~ y r! ,V 'i ~,t4~i~ I ~ al y. 4 1~ t4i~' n 1 - h l 'I n f 1 41 Fib r~ y'da •r A ~ S , i 1 t ~ e f * id I LAA JL- I-L ~ n a n 1 i .-.+r..Y, ywYikMAMFMrG~. `YYMMW'rr~w.rww~. ww~e.... IMP r { } . f" 1 1 . nn , L~ , CITY of DENTON DENTON, TEXAS 7620! 41 5. ` I 1 MEMORANDUM ~ y DATE: November 11, 1987 3+` { TO: Rick Svehla, Deputy City Manager S ' t• E ~r I kti r1 ft FROM, Roger McDaniel, Er.gineerinq Tech Supervisor SUBJECT: OVERVIEW - YELLOWSTONE/PRAIRIE STREET DRAIRAGE PROJECT On February 18, 1986, Council awarded this contract to Calvert yn ~Yr.,Y.a, ~ Paving Company for the amount of $662.386.42. There were 210 Work days allotted to complete the project. Construction began May 5, 1986. a,~ 2r Originally, the Street and Bridge Department was going to cut the outtall channel for the project. Due to a heavy workload, they were unable to do the work, so a change order was submitted and approved by City Council tot Calvert Paving to m gut the 'outtall channel at a coat of $14,495.00, including some ' # minor utility work. The contractor requested an additional t r), 26 Work days and was approved for the additional work. We were able to streamline the side slopes on the outtall channel and sxgagata the channel section to carry the flow effectively, h n saving 50 percent of the cost. During excavation for the drainage system, the contractor hit a r, significant amount of rock. There was 620.84 cubic yards of rook excavated at a cost of $30.00/CY totaling $18,625.20. ~.f Rock estimates are not included in original bids as the limits q, Y are difficult to determine without Extensive and expensive ,k tasting. During construction of the Bun Valley Flume we enzountered some rr b + c f ,f ptobleme with the flume which caused redesign and modification to the flume. See David Salmon's letters (attached) tot Fj'hP'+ Complete details. A change order in the amount of $19,278400 was submitted and approved by Council. Kay 12, 1997 for the additional cost. ; ~A4 Ij ~ i~ ,~~y~~,~,~.w,.~....-, wYVRh'rySyiiNYV:~,1/yKJi4W+•cvi(NiN4 iiM Wj~"/~Y,~fXY✓f.,WYwv.-n.~+.•e...rte, , n ~ u • I Rick Svehla November 11, 1987 xs rage 2 complete breakdown of reductions and overages are listed below. , YELLOWSTONE, SHERATON DRAINAGE Reductions f,°y5 Inlet Frame and Cover S 400.00 " 42" Class III RCP 2,409.30 48" Class III RCP 2,151.66 1,a Remove Concrete Valley Gutters 1,453.50 8" Typo 'D" Valley Gutter 1,484.00 Class A Concrete 400.00 Fri S$, 6' Curb Inlet 3,600.00 ;R Concrete Curb and Cutter 380.00 4" Sidewalk (concrete) 382.50 € 60 Driveway (Concrete) 75.00 Concrete Sawcut Total $13,051.98 Oyeraves ! 15", Class lti RCP $ 90.00 a4 : s° ',4d" 'Class IV RCP 507.04 Remove Concrete Curb and clutter 87.50 F, ',Curb Inlet i,S00.00 12i Curb Inlet (Special Type IV) 10800.00 r. Extcas z h,- ^;~,''x ti Single Sewer Tap 4,950.00 `zwa~~yEE, Double Sewer Tap 600.60 t}"'•~ # "J Maker,Tap Adiustwnts 20275.00 k Rock` Excavation 18 tL Total $30j434.74 ti a ;y YELLOWSTONE AND SUM VALLEY 1FLVM3 Yellowstone Plume r0 Reductions q " " da'uir` ROAM Concrete Curb and Gutter i 190.00 'kamove Concrete Drives/Sidewalk 10037.00 Asphalt Pavement 3 l/9" A 735.00 'Ai 'It PaYiniadt - 111211 D 343.00 4i. 'bnoret'a kip-.Rap 1,440,00 N Conatete Curb and'dutter 200.00 aT v L' ijfMjt KI•° rt c 4r r' <r Y ~ 1 G " r.: r M1`,'+ , } ! P 4 1 1 Rick Svehla k4' November 11, 1987 4 Page 3 t* 6" Concrete Driveway 3,050.00 Concrete Curb 928.00 6" Concrete Pavement 1,837.50 Concrete Sawcut 95.00 Trivita Fabric 47.40 E « r Total 8 9,903.20 w - € r 8" Type "D" Valley Gutter 8_ 560.00 Total 8 560.00 Sun Valley Flume l+ Y Reductions 6" Concrete Pavement 8 750.430 , «40 Concre't'e Sidewalk 99.00 ti3,tiJ"`+ 1 Deduct Per Agreement _7,500.09 I ~Total 8 8o349.00 r„1 of Remove Concrete Qlarb and Gutter 8 362,50 G r 1temovo Concrete Drive/Sidewalks 178.50 34 4 e,~? Vnclassited Excavation 360.00 Asphalt Pavement 3 1/2" Type A 2,595,00 ,r» vti y Asphalt PaVemeat - 1 1/2" Type D 1,211.00 -gap 693.00 e 1,y fi,xy'{~~'. w 4koncrote Rip Concrete Curb and Gutter 1,160.00 C" Trivira Fabric 311.30 Ektrao t lY '7, 4{ r+ re 4" Concrete Rip-Rap 12, 798.00 Rejrove Concrete Flume 60043.S0 Une1•assitied Excavation 2,080.00 uaW wine Lowering 10000600 ' J+, 6" Concrete Driveway 1,025,00 Total 832.619.50 Excavation For Outiall Channel 6 7,267.Sb ; PRAIRIE STREET DRAINAGE l.r 'S No Reductions t "6M ?7 ~ry~` e14V fi yye~w t n ` t Y, r. y~~,~~ RM'+....--... {L. .,r..rCwv.:✓tlg0 i1~1iR8d1ULNfir?Y'YAr7WIaM~%•V'mwaa. '4 '4 1 f p , P41 f ' d ~°et `1 l l V4 Li I V . r'~. Rick Svehla tiovember 11, 1987 Page 4 ~I ~ ' Overages ~ 6" Concrete Driveway Inlet Frame and Cover # 300.00 ~ Remove Concrete Curb and Gutter M k Sawcut 400.00 ,t 25.00 ra 100.00 a~ 21" Class IV RCP 24" Class IV RCP 7,395.Ob 30" Class IV RCP Ta 1.200.00 Water f t p Adjustments Single Sewer Tap 8.925.00 E Concrete Saddles 2.275.00 ?r" Junction Box (51 x E~ 3.150.00 300.00 0.0 5,w Total r $25,630.0o Total project cost is #110,459.78. original contract and two change ordeTot monies ered rsasubmitted eandmappr bd ~r>,~s' Ises memo attached) is $700.654.42. This reflects a a cost y ~,•}ti _overrun Of =9,805.36 or 1.4%. 1 Amount paid to date on contract r r,~M1, % Final payment due #674.936,78 ~ r 35 52~ h., i s Total $710.459.78 I' K F•, ,,1 S 2 N ~r We feel the project functions ver well as we have had at least i~ ~,il; tvo heavy reins since completion of thls s "i; Complaints received. project with no Ne are requesting that a final payment of $35, Approved by Council with final acceptance for the pro}80,00 be r o If You have any questions, Please advise. ~Il Ro'4e NCDaniel d Attachments t 18681 +y , v; q + , ,41 " Tyyra ~ •w.aa i , • q i r y t j 6171' of ACNYON AzNYONJ rFXAI% M,O i CI'T'Y OY DOiTOH p4'11IOUICAL C: TIMA'rc Volt PX11'r L IIAYh! yr ul7/5~4-=12n61 D/ew ML"J'I'40 434-2+:u i Chyiltccf iu•) u1v1s l0n U!?/:46-tfJSl{ i u►i►►cy u~paffwdnt 617/566-udsl I G 10/14/87 11/.J1/81, I~fioulcal 9ccimacc "a. 1'4. & Final Perl'o4 _ y AOdfi~a P.O. Box 268 Dent,~n1 'texas ;76202 Calvert Paving Corporation CGhffaCt el aastonci, Sheraton rdi!" , S s I 691,381.42 as I'fol.~c Sun Valley "-Yellowstone Flumes kcctWwce4 Contract Coac i, ! 72432 9575 so. ula I{o. I, 230 I " u... CuflfraCC HGfk D..yd 230 usya Uuua 1 ~ { I 'l tlhlt I Ou~nctcy I Guarlcicy 1 ! Yaluo 1~ r I { nRSCIs1lYrI0N OF 4r0uK I of I Ofillgal I Coupieced I U"C , 1. 0! Cowpli'"d 1 f I Item 11, I Mohaure I tuctl+r_cu I 'rte o" e- Prier aft 1 ' 1' 'I I i. I r i +ie+ 1S' E PAINA i I 1 I I I 1. I~ r' .A 12 11.5 Ilnlet Fraw 6 Cover I ea. 1 30 ea. 1 28 ea. 1 200.00 1 5,600:00 li 12.12,3-A115" Class III RCP I L.F. 1 433 L.F.I 439 L.F.1 15.00 1 61585.00 I p ^ 12.12.3-B 118"Class 2iI RCP 1 L.F. 1 342 L.F.1 342:L.F.1 17..00 V, 51814.00 I 12.12.3-0 I181214" Class RCP I L.F. 1 436 L.F.I 436 L.F.1 20.00 1 8x720 00, I 12.12.3-D►24" Class IIi,RCP I L.F. 1 144 L.F.I 144 L.P.I 24.00 3152$kOO 1 12.12,34 136" Class III Fes' 1 L.F. I 617 k.F.I 617 L.F.1 42.50 I 261222.50 { 1,2.12.3 d b2" Class III RCP I L.F. 1 2935L.F.I 2890 L.F.I 53.54 1' 154x730.60 1 ri" lr 12.12.3-11 148° Class III PCP I L.F. 1 628 L.F.1 596 L.F.1 67.24 1` 40,075104 1 12.12.3-1 148" Class IV PCP I L.F, 1 48 L.F.1 48 L.F.1 18.00 1, 864600 1~ 12.12.3-7136" Class 1V. SC? I L.F. 1 330 L.F.I 330 L.F.1 '59.52 1 19,641.60 I 12.12.3-K 1I~48~" CLASS ri RCP I L.F. 1 60 L.F.1 64 L.F.1 126.76 1 81112,64 1 icrete Curb/ I L.F 1 1030 L•F'1 1065 L.F.1 2.50 1 21662,50 1 1 I"""." i 1 II I 1 13. B f~" " Oof Cutter 1 ~.C rove Concrete Valley II, S.Y. 336 $.Y.` 165 S.Y•1 8.50 i 1,394,00 1 Gutters I 870.00 1 3 avation I C.Y."1 160 C.Y.1 160 C.Y.1 5.00 I I L3ssiFied pcC C move Concrete Drives/ ~ S.X. ~ 275 S. 275•S.1t.~ 8.50 I 2,337,.50 {15 7A1 ~Fm tl PAvwwt 1 S.Y. 1 965 S.Y.+ 965 S.Y.1 7.50 1 7x23'.50 1 x 1 1, I 1 l 1 ' I f I !'type Al t ' Y iclla'jtone Drairia e: g con t'3 ~ r 1 I Unlt I'OuanclcY I OuLnclcY I 1 Yilye I I DCSC111Pr1411 01, SIOIIK I of I Urigi'nll I Colup I l►ted 1 'Unit I of Coa lytl Ilan I I I HI'J:I IJM i C:St (-litn t.' -1-To uSr.' I ~I•llCd.• r 'N,re 15.7JL I A:nlult NAWfly t I I I j ('4'[a' D)lii" 1 ~.Y, I .965 S.Y . 965 S.Y moo ~ 5,971.50 1-).7111 19y00 D Mplult raw, ~ fi?n 1 G00 Z~~n1 600 1un1 L6.,00 1. 360000.00 5.7u2 1b" Type D Vulley CuLtcr S;Y, 270 :;,Y1 1G•t S,Y1 }t 00 1 15.0 G" Wncreta paVC~IVIL' 1 g,y, I . I 2129G.00: 7.4.S iC,-s A Cow):OLc U ,•Y1 20 S.1'1 25.00 I 700.00 I I C. Y•1 CA, 0 C.Y 100. 80 ' 7.01 1Junction W;( L CoVU I 1 000,00 { y (5 x I) 1 ca.~ 0 ~s.~1590.00 1 12,000,00 17.GO2 (S~ial J-Dox~Six 10') I ca, I 1 ca.~ 1 ea.~1500.80• I 1,5Q0.00 17.601 Slxcial J-ftc(7'>:10'1 1 ca. i 1?.GOA ISV-Wial.J-Dox(7'x ll..) I ca I 2 c.. I 2 ea' t 500.00 I 3,000,00 7.665 1S I I L- ca. 1 ca. 1500.00 1 1 ~OO:OQ I7.GUG 11~^cial ,1-13ox(10 'x 15'1;1 M, I 2 ' t 2 ca. 1500.00 3,400.00 1 1?.GCl 144 Curb Inlet I ca. 1 ca. 1 1 ca. 1 00.00 10500.00 17,6C2 1G' Curb Inlet 1 0.1. ! 1 `a• 1 ] e3 00000 3,000.00 11 7,GC1 D' Curb Inlct I ! l0 ca, 1 15 ca, ,.100.00 1 180000.00 l f j7.6C4 1101 Curb Inlet ••.I ea' . 7 ca, 1 0 ex. ~SD0.00 1 12,000.00 17 Curb Inlet: I G' ea: 1 G ca. 11500.00 1 98000.00 r .GC5 1:' I 1 ca. 1d 1 (SNNcial ,Am 1V) I 1 1 2 ca. 1 00.00 1 3,640,00 a s u4d4fclyntd Contf4ktof cattllic4 that k II uock, lncltiding rlstr,r[altl J rnJ nqulpulaut en hind, ~ovdrld,by 1111,1 at dloal 1'.yw¢nc 11sd 000n 'cowpSA#tud of d0llvaf4J In 44COtd.Inco wish t11,0 Conttal:c Dp%:vmtntar that all rJrounts h:14+1 114411 I fold by'h[tJ for uorkJ rlataclaltr and cgalp,nant foe whim • r~' I'rvvlal;o 1•atlddlcsl; Pry1jIntu ward io4otid x1111 r4ca[V.a Er9014 1 tha Ovnvr, sud i 2 tort curc•'gt psy,l,nt YIIOVn 114NIII 11 nov duv. COurluCt011 C1lvert Pavin Co ration py ~/.JC~-oitu LO/14/87 1 ~ hycalAloar1de11 for• payment by; J~~r' li total va1u.1 04 0r191R5% Contract P4rlotm4d Uuttr Work Paftonnud ~ Shawn Abov'a Or +,r 1 I.141yCt l fir , Lot ' ACtiCllytl CCrtre,JnC 3 Hrtvclalu on (land - Shown Abova Or, r{ c lflC;,uCti6n orpt, uity Anil li!}JG rC7.C ylfullt rotal,Valuv 01! Ilock Lo Date a !.0401 4t, nairlnud ° . Ifat Arlount CirnOd an Contract 1 Appfav.1 rot l'rymunt Dyl , r c < I •Laud &Moht'at rravlouu Payu+unea 106UHre Due 'rhrs rsrIJ Tg "I 1 II1 1111 y t`.'1.t, IiJj . 1 , . . • I rv , Yellowstone Draina94lo Contld 1 Value ' 1 l Unlc 1"` uianclcy I Ouwnclty 1 ad f t0nit I of Col"pl: I DuscllMrIoll or uoluc ( of I UtLgl'nzl { Copplac 'twat , I NNa:R rJ I I'dt Ildnt!• I •t'0 11loSJ I I ca, X I n~•Q I~lft ht 1W -~9z'. 1 470 L.P. . 432 L.P. 10.00 10• 18.2A IConcrete Curb/Gutter' { S Yt 1 150'S.Y.I 133 S -Y- j 22.50 1 2,392 50 18.311 14 Sidewalk[Concretc) 1 I f^0,00 . 18.313 IG" Drive y(Concrete) 1 S.Y. { 75 S.Y.j' 72 S.Y. 1 25.00 1 1, 10.15 1Concreto Rip Bap { ,S•Y. 1 65 S.:.1 • 65 S.Y. 1 1 18.00 1 11170.00 ncroLo Sawcut 1 L.P. 1 410 L.F.1 94 L.F. 1 1.00 1 .94.00 IS...-2 330 1i1. 1 330 ID. 1 : •1.00 1 338.00 IS.P.-3 1H iforcin9 Steel f L6. I li ca. 31 ca. 1 11000;00111,000.00 ¢.P.-5 ing Water DlZtn ca. 1 I .90 p 063.50 S,p,-4 Power i~cist ric I S•Y • 1 965 S.Y:1 9G5 S.Y. f mrevira Fab'• fiise. ponds, Barricades, Sarxl,l L.S• 125,000.00 1250000.00 1 1250000.00 l 1t l ptc. 1 I 1 { `r ~ I 1 1 1 I I 1 . f {y=JS DOt'1E Plasm .12.3-L lC~oncrete Sox Cover 41 'L.F. 1 54 L.F.I1 54 L. P. I 1 204001 1,000.00 ' l 2 ca, 2 ca. 100.001 200.00 .13 Ildjust water Valvo oox 1 ca. 0 •600.00 1 ,19 Pdjust eat !3 ca. 1 3 1 , 200. 0 ~'ffanble I 1 I , 1 1,275847.00 -A Iflc~novo,Concrete Plavem~n S.Y. 150 S.Y..,1 .150 S Y •9 50 i .50 I f { 1 2,50 y P• Y 1 -p lhcrnovo Concrete Cwcb/Gull. L.F 4151 P. 339 L F . I 140 5 Y. i• T8 S •Y. 8.501 153.OQ -C PaTovo Concrete Drlvcsr S.Y. a* 9'hu undatrl nud contractor ctltti(lua that 'a11 work, lncludln7 1>,corlalo 5s,µ ' and . ul+ntJ~K an hand, t:OV4(vd.by th1JAYurlodlcJl Viyl+,:nt l1aJ DUan .•r r r c4up1utuJ or dulivJrud In at:oord,lncu ulch cha C01 ttala,DUUn1onLJ, thst all alaountd It4vd beau paid by hN [or work, utaterialk. ;13ditrt`ll ~hseit lot,uhndh Iraulouu l'arlodichl lbylgantu uJrd laduud l.nd racalVa chat curtuut p,,y,lant u11ou11•hbruln•13 now dug,, { • a , it ! COIJTJU,C'C011 . S,lvr>y r,v{rn Corn. By I 1 ` .r L kl. lkucol„1+4ndttd tot. rrylnent' by: Yotol Valu4 of OrlIln:l Contract f irfotmad _ r 1 r. X,k Yxtrr UorL It~trocw.d - Lhovn A4ovu or N-%,''~ yJ.LCaChvd •r'L,ICu41Jnt "fi : i•rY1t:Ct rRa1lCClar Uata j r ~;M i Hscvrlald on (land - Shown Atova ar; Dina hCtscltJa tirl.t YI11JM1t n ltl~llr~eltlll DYIIt. • , , t • ' • 0 i 190t111,V;tluU of llatk to 04t4 ' - nu r 1 lint brlounc Catntd an Coner:+cc It 1 } Al/pravud (at NVthene Dyl ` L+po;?Aount of ttuvlour Yayhdntr . NtLAIfCI: Luc YIIIS Y971>w.Yd I ' Itl 1111 y w.tl.t., toe t.1ty+L:jj.j baa 1 t ~ ~ . ' , lJI'!1 1 1 1 4 T 1" Vulu* to I I unit I/ Ou~ntlty 1 0 4fttity f I 1 ~ 1 beSC111P•f10n OV UOR9 1 of 1 Uclgi'nal I Compitt~d ; unit I 0I us p;. ` r' I, lt.m f I I Nruaur~• I e_~cia+at.r I t'o u4cr 'r ice I I I I I I I IYellowstmne Flumes Cont'd I I I 11 1 1 I I I I 1, I I3-D ipan a concrete Flume I S.Y. 1 1465 S.11• 14G5 S•Y.I 7.00 110;255.00 IUnclassificd,FccavationI C.Y. 4 310'C•11•' 310 C.Y.) 1 5.00 1 1,550.00 1135,.3 7A1 IJ~sphalt Pavement-311" A I S. Y. 1 925 S.11. •;827 S.Y•1 • 7.50 1 6x202.501 15.7A2 u1 pahlt Pavomnt-14" D- 1 S.Y. ' 1 925 I :.027 S.Y.I ' 3.50 I 2,899.50 15.701 Hype D Asphalt Patch I Ton. 1 10 Tbnt 10 Ton 1 160-00- 1 600.00 15.7B2 .1811 Type D valley Gutter I S.Y. I ]GO S.YI 200 S.Y.1'14.00' F 2,800.00 { 18.12 IGF'-84 Gtm-d Mil l Ea. 1 9 cs.l 9 ca. 1400.00 I 3,600.00 i 18.15 gO Concretp Rip Rap I S.Y. 1 1375 S.Y1 1295 S.Y.I 18.00 123,310.00 18.2A Droncrete Cuzb/Gutter: I L.F. 1 . 300 L.FI 280 L.F.1 10.00 1 2,800.00 6.3B P11 Concrete Driveway I So)!. 1 ' 140 S.YI 18 S.Y.1 25.00 I 450.00 6.2B Concrete Club 11 .L.F. 1' 243 L.FJ 127 L.F.I 18.00 1 10016.00 " 5.8 611 Concreto Pavamnt 1 S.Y. 1 180 S%Y1106.5 8.Y•1 .00 1 2,662.50 6P'2 now CuE/Concreto I L.F. 1 115 L.FJ 20 L•F.I ~1 1 20.00 51'-5 tYevira Fabric I S.Y. I 108c 9.YJ 1027 S.Y.1 y .90 1 924.30 hose, 110ndS, Barricades, Etc. I L.S. I 1000.00 •J 1,000.00 1 1 1,000.00 ( . I. 1 nF, ' 'y Tho ueducstrrttd ContiaStOr Coctifiudithat All Uock0 Lncludiin9 "tridtld and uquipu,ouc On hand, coVOfud,by this 1'4ifiOdLCal 1`4YU ht had Uu.A Cawplutud cc dulivuced LA rcofdancu with,thu Contract Oaeuauntu, that ill tr'; ;s, • 601ouAtd huvu buuA i,;,id by him icf vufk, 114tuclal5, Ind utlulP>nant for Uhicil pfuvlolsu VOILOdlcai 1'wylhonts► Uutu luduud and ruColV~d it6N1 the Owndit Ind, ° rt cutfuAt Pry►I.At uhOVn hafeill IS now duo., th Yt .6 t,., 1 t 10.114/87 C01"rJU.CYOII Calvert Pa ring 'CoiWratiorpy oats _ Itutamt+dndud iof• Pryu,cAt byl YOta1 Vulua 04 Otijln. Concfact P.florw.td w. Yxtrr Uork Nirtocr,.ld ~ Shown Abovn oe ' 4~ •~i k 1'f )uCt 1119111j'ettlt 11rtu J.CL~Chud $CrtuMJAt ks'r`; r• Witudald on 11sna Shown kh*Vd at. 1#19ItidtIGA ;ijL, owtu AttiChdC 5tYtvNrA9 ,total IvAluo of Uock to Data t ' ' Loa 't.3,rit. Awtulnud ,._.....~t 9 ---^1 t 1 list mhount 6tnld on Contract - Allplovud Lor Prymunt Syl r , LudA•iUount of Pfuvlour Psynunts I n1,rt,ur1: ou8 Puss rsrr>•u.s9 ' Urea 1 ' ' t;. " ir^, Ih rally ,►.vl•t. bf C1}y 1:II•fti , 1 1. f 5 .rrv .da-G.+Fk«•L.:4:✓.r• i.`..4M:ld. wwwiAl,. a•PA+IM."'rl.A nl uO'•dlGe . 1r r 5 , I I I WILL I'Ou~nctty 1 QuwnCICY 1 I VJiu I I DYSCIILP'f11u Ov VOILIC I of I Wi9Cni1 I Coppictcd I 'Unit I of Cowplu 1 ltcw f 1 , I Rca :,urJ I 1'~tiu,at~ I To uot.I 8rtco •wurk , surs_Vall Flum:: I I I I! 1 I I i' I I I 3-A ~Pemovo Concrete Pavcman S:Y. 145 Sly ,1 145 S.]'. I 8.50 110232,50 I E 1 3-D I Remove Concrete Curb/Gu L.F. I 114 L.1'.I , 259 L.F. I 2,50 1 , 647.50 13-C fPcmovo Concrete Drive/ I S.Y. I 20 S,Y.I ,41 S.Y. i8.50 I 348,50' 1 Sidewalks I I 13-D IAcnmve Concrete Fluro, S.Y. 1735 S.Y. 1735 S.Y. 5;00, 14,747.50 13.3 Unclassified Dccavationf C.Y. , 85 C.Y. 157 C.Y. 5,00: 705.00 15.7A-1 ,Aspha lt Pavan:nt-Lypv AI S.Y. 254 S.Y. coo S.Y, t 7, ,q 41500.00 All 15.7A-2 Asphalt F.dvar nt- r I E 1 ~ 2Zr,~ D, S,Y; , 254 Sly.I 600 S.Y. 113.50 ~ 2,100.00 15.7ES=2 18" Asphalt PavWent "D'; f S.Y. 80 S.Y, 80 S.Y. ?;4.00 1,120.00 1 15.8 1P Concrete Pavement , S.Y. , 96 Sly .1 66 S.Y. , 25.00 ,1,650.00 ' j. ! 18.12 11-T-84 Metal B=-' Guard Ea r I Pali I I 4 ca. I 4 PQ0.00 1 1,600.00 f 18.15 Concrete itt Pa I 1 a 18.2A jConr ,eta Ct,rb/Gutter I L.F. 12077 L.F. 12053.5 S.Y 1 x8.00 j36063.00 18• _ .14" Concrete Sidewalk S.Y. 1 20 Sly. I 19z L.F 10.00 11,920.00, I I 1' 15 5 S Y 1 22 00 I 341 00 rhu undurslgncd Contra;tor Nrtlliua that All work; including ►natotlalr ` rAd equiplnuac on Band, coVdtvd,by thly lwrlodicrl 1"ryWCht h.tu buJA CoaPlvtud or dulivutad In JlCCotdancv with thJ contract ooeu.iuntur that all dmounta h11Vu bcun PJLd by I1Lm for work, alatJtialar And equipmat fof which '1lrvvloua 11utLodLC41 114Ay14unta UJtd LuruJd Lnd rucvived 19 44 tha Ovnutr and ` 0144 CuftJnc P.,YOqunt YIIOwA horein Is now duu,, tr+ COt11'MCr01 Calvert Paving Corporation' py `r 10/14/.87 ' ' ~ Datd . uvcolaw4ridtJ for• Pa o,ent b • 1 y by. Total VSlu4 of Otlg'inal ContfkCt Pcrfoftwd , ertt& Uotk t•vrfoflnvd Shown Abavd of ,t r a ~,'l•r'~lurt tn,tl,vccat oacu ~ q,, ~ dtclChud SCdtYIM1JfIt uatutlald on ,land- Shown ALOVO C. ty 1azI..C61G14 OrfiLr L7acu AmichJd SC4tuW4nC rotbl,Value of udek to 04td M i (7 J L a a a i .l.t+t, Autainud ' tint J.a,ount Ci(AW on Cantr4cc Aliptdvvd l,.t %ymjfIt Byl a Lvuh1 1,aount of Pt«vioua PaymiIntu 1,I,t,ewer, eu2 rills t:srlki vg ' - '41 1111 4rl.tr ur VIty Vtviee urtu ' • Ir ~ G I f Unlt Ousnt Lty I Qu~ntltY I ! V,+lu. . I { DESCRII"CIOtI 01' tJOnK I o[ ! (19 0%11 { Couplctcd i iUnit I of CWatt Itvht 1 I Hc'.1:mru I I:uttlaatC I To uoca I hr{ce I! 1 ~ Sun Valley Fltn tl 1 SP-2 y Concrete Sawcut I L:F. I 30 L,F.1 30 L.F. I 1 1.0 ! 30.00 } .940 1 612.00 I Sp-5 1 Trevira Spu botux] FabriT S.Y. 333 S.Y.4 680 5-Y, I I 1 000.00 1 Misc. I vends, Barricades, Etc.{ LS. 11,000.00 (1,000.00 I I { I Yallads tono F]ctras: { f I 1' I 1 * ~ Single Sewer Tap { ca. 1 1 ll ca• 1 450.00, { 4,950.00 Singl Double Sewer Tap 1 ca. 1 - I ca. 1000.00 600.00 t a 1 1 *Water Tap Idjustment's ca. - i 7 ca. 325.00 1 2,275.00 { !Sun Valley Fltm Ddras l I I 1 I * !qN Concrete Rip Rap I S.Y. 1 1 711 S.Y. { 18.00 1120798.00 * li-7,500.001 i Ii-70500.00 1 IDoduct pcr Agroenrnt w) lCity 1' 1 _ 1 711 S.Y. 1 ; 8.50 1 6,043450 1 * Ipzrove Concreto Flume 1 S.Y. I - ! .416 S.Y. 1 1. 5.00 21080.00 IUnclassifica nccavatibn( C.Y. I I * IWater Line Jowering I ea. I - ' 1 ea. 1110000 0 11,025.00 41.S.Y. 125. J • 6" Concrete Driveway 5.Y. 1 t' Thv undutsi9au3 ContiAgat CJrtiftou t1,at ail work, including yutoriaiu y rr4' 1 A+Y ,4d A A. rnJ vQvll~wrnt on lwnd, covatYd.by thtJ. 1•utl0dlc4 1'iyw,;nt hail ouun coulpivtud or dollVJrld in rccotdrncu vith tha Conttdcc opeun~ntt+, that all •ulnountu lluvu bden p;tid by him fot Volk, Otl:tlalt, and equlpAiint tot,uhicn Una rurutvud e(6341 thu 09A-Its end. y` I 1114vvloud t'atiodical 1144yl4untu V,3(L) L04,144 ~kJ • GhrC CUff.tlit p•kyrlant LIIDJn ll4otultt 13 n0V dug*. ' . DacJ 10/14/8~ y1 "ty - 1 ~ 1 j,g* i CONT ACTOri Ca3.vcrt Pavinq Co'rporati 1 -4 r iiucmdlr.nM tot.. mt yrllby, Yotkl Vdlua of Ot111141 ConcracL PJrfotwJd ' Ekttr flock Prttotrwd.- Shown,Abovu of a wtiLLSClS~d wtrt'IINJRt ti v~ ~ ft41~'Jt lflrlluCRUt UrtU , Hatatialu on Iland • Shavn Atovu or, Xttrchsd CthtwNunt J Ywr :STJ III411.4t16n puj•ts Urtu TOtaL.Vrluu of Votk to bats 7 L00111 Mat, nYti tnYd ...,.ti ' j i r•: a I, 1~ list Ar,ount rrrntd on ContriCt ..r...~.•.1 V l a d A1lprov%ld for Payrounc syt , r LiuJ•Al.nunt of {'tavioua roy+nunta ....,..•...I , ; ' rtA xl4cf,, DUt -tilts ItSvIg Vic } ♦ti ! ` Ill I Iffy t1J11 t,, 4r 1t ty w11•IfV D•ItV ' + 1 .,I `I , 'NkW w.w.~~_ .....~...•mr».._...r.m.,•.n.ci •.N. w.ai)4!i~LAMr P"'i.Vr,......... . i t i~LYlVM 4/YrtRJi'aY+l k , W rrr~.i. • 1 I I I unit I'4u~ntiiy ! QuNnticY I I V~lu. I I DESCRIPTION Oe WORK I of I Orlgi'nsj I Copploted I 'unLt I of Cou,pl,: j I 1~cM I I k4•'I uta { 1'"tiwst • I '1'0 Ust. I Rico I Wdrk { I I I S I I I' I R (Rock Excavation I C.Y. 1 I. b20.841 130,00 118,625.20 ' 1 l I I 1 I I f I Change Okder 111: Z I I' i I I ~F~ccavation for Drainagel -IS. 1 14,495'.001 7,247.501 1 17,247.50 I I outfall Channel I I I I I { I ~ i I i I, I ' I l I I { 1 I 1 I { I, I f l I I ' ` I I I I i 11 ' 1 { I I C I t~ I ' . I t .1 I I I I I ~~,n ` 1 1 I I I I ! t I .a? ~ 1 I I I I I I I E I ! I I• rhu undaraignod Contragtor Cartlfloa,that All Work; includ~lAq nati,rtl2a And uquipamit on li+not COVOrud,bY thtd YurlodLCGI NryWCnt his Ouan ' ,R y Cau,Plutud ar dulLVdrad in kCCordAncu With thu Contract DGCuqunt~I, Chat.&It 'nnountrl haVu barn Poid by him for Votk,.natatIal4, and eyelPmant fat.vhien provlolla l»Vrioaiclk PaYtsAtu uatu luasud anJ CYCOLVd, fl4N Chu QWAsr, and, that Currunt PuYuuat 1111oVn M9491n IS AOV dua., s F, k CONTI1J~CtOR Calvert Paving Coltporationa 4 1+' 1 11ueo"411dad (ot Pa ont b ' icy Y Y1 Total Yalu.) of Orl9ina>, Conttbct 41ttfarlQ4513'1386 38 ;FILAI 43171.50 2 t4tra Work Pue(otmod shown AbOV4 or * 7. i,"; ' 1~Ci In Ctor pate ACtathud Statu,AUnt ' a S : Bey ' • , Natorlala on hand - Shown Above of, . ~ } , r~',,, 11>,C dttGn O„jlt, p4iu ACtAClldd stktuluunt ' W'~~,~.. j Total,Valae of Wk to Me 1636,657:88 .t 1,9941 ,Ant, Ratainad ' Nst Anopnt Carncd CA Contact Approv„ d for Payment Oy1 , Laa~ Amount of Prsvioua Niymentu i040824,99 + w ` 310832.90 i MI.ANC11 Our ruts plsvl# ATB u, Iit y Vrl.t, Of Ctty K6'1tJ'prtu t i r .7~ r r r, CIYy oI D,Cn1r0a AtN701J, YEX.tS yJ20 CITY 01 DLN'1'ON I'ku1GU[CE,L t~l'INA'1'f F'011 Pl.ITIAL Him04-V V1?/.~~-UZUO, Vill HL`T1t0 434-2S:0 cr,y,.ivefing Divi:non U17/466-U 4 Uutlty U.pafru1.7lc Ol7!'~t6-V4.1 s aQfioaical Cc:tiwl,tu 140, Final P~ricu 10/14/87 ro 11/11/87 ' C(oncr ecor Calvert Paving Corporation Addfdsa P.O. Box 268 Denton Texas 76202 I r96)lvcc Prairie Street Deainage Catlm4tiA Contract coat = 61,853.90 .t uW 140, 9575 P.O* No. 72432 'X Hu. CG,uracc Hack D„yd 230 D.yr UP%d 186 1 _ `~,r ~,~,Y a`. ~ I I •'I unlc I SluincitY 14uanclcy I 1. ' 1 l OC:C1rI1~PIOil OP W14K I of I Y~lue . l I l,,w L I , I Ofi•Iinnl I CO++i,icced I UAlc 101 CowP14ce4 I I----'-• H~auure lf7CllMatY K'o 0ate Prlea ork i ! I PRAIRIE TRW DRA1T1F s t r 1 303 1 Unclassified Dmvationi C.Y. ( I 1 1 1 1 I t 86 C.Y. 86 C.Y. 1 5.00 1 :430.00 1 v ~I 3,7 Ow"ctad 28 C Y 1 7.50 I t 1 Fill C.Y. 28-C,Y,1 r~ ;yy 12.12.3-F136",Class III RCP L.F. i 537 L.F.1 537 L.F. 42.50 1 22,822.50 1 ra•,• 5,7A-3 1AsPhalt Pavwent-4hu A I S.Y. 1 335 $',Y.1 335 6,Y. 1 9.00 1 3 015 00 1 15,7A•2 ' Asphalt Pava mt-IhIl D I S.Y. 1 I ' 625 S.Y. 625 S. 1 3.50 R 2 187,50 I 746-8 ltiype C Asphalt, patch 1 Mn I 35 Tan 1 35 Ton 1 60.00 1 ,100,00 1 r,A 7.6-8 'Junction Box 6 Covey 1 2 ea, 1 1-ea. 1 1 ea. 11000.00 1 1000.00 1 ' 7.6-02 6' Curb Inlet I ea, 1 1 c+a, 1 1 'ear 11000.00 1 1000.00 1 7.6.04 110 Curb Inlet 1 1 1 ea . I 1 ea, (1500.00 1 ~ ~7:6-C7 IZO1 Curb Inlet(Special 1 ea. 1 1 ea. 1 1 oa. I ,500.00 I Type 111) 1 I I 1I 1600. 00 1 1 1,600.00 1 i 1862A ~Concreette Curb 6 Qltter I LL..F. 1 210 La, 1 1 oa, X1100.00 1►100.00 1 1 220 L'F; 10.00 1 2,100.00 1 8.3A 14' Ooncrete Sidewalk I S.Y. 1 30 S.Y. 1 18,3E 6" Concrete Drivf~wa 1 S.Y, 1 I 10 S Y 22,50 I 225.00 8,16,+ 'Concrete Rip Ra y 1 1 75 S,Y,1 87 S.Y. 25.00 2 1 75,00 1 i 2,11.5 j Inlet FYamei COVer Y. I 8 S.,Y,,1 9 S.Y. 18.00 144,00 1 , ea, 12..12,3-AI 150 Class III RCP 1 L.F. I 2 ea. 1 4 ea. 1 20OXO 1 800,00 I r 36 L.F,1 36 L.F. 1 15.00 51 13-8 1Ptanove Concrete Curb/Gu L.F. 125 L.F. 1 r Remove Oorl 0.00 I 1 135 L.P$ r 2.50 337.50 `r 13-C 'creka Drives i SS ;Y 1, 120 SOY' l 20 S.Y. , S.50 170'100 ♦ * i !r n r 4 W'^.a41YC YW .~'~r, x y ,r,7Y:;:va.rd aCti ~.s :►,,nw:, , . ....wo-.p~~ A ti I } 1 I I Unit I'Ouzintity I Ouwntlty I { Y:lue I 1 DESCRIPTIOR OV WORK I of I Wigi'Ral I Cowplrtod I 'Unit. I of Cowpl': E I 1r~w I I I ke'o:wr~• I I:•tiuist~1 110 W,Eo 1 Price I 'Work I I I I I I! I j IPRAIRIE .bP FIM COWID I I ! . { 1 I I SP-2 I Saw Cut I L.F. 1 75 L.FI 175 L.F.I 1.00 1 17540 I SP-5 I Trevira Fabric I •S.Y. 1 406'S.YI' 406 S.Y.I 1 .90 I ' 365.40' I Misc. IBOrx1s, Barricades, Etc.l LS 151000.00 1 50000.00 I 1 50000.00 1 1 I I f 1 1. 1 I I I l 1 PPAIRIEI STP,mr Eam: I I l I I I ~T 1 I I *121" Class. IV RCP I L.F. 1 - I 225 L.FI X29.00 1 7,395.00 I *124" Class IV. RCP I L.F. 1 - 1 30 L.FJ '42.00 1 1,260.06 I *130" Class N PCP I L.F. 1 - I 175 L.FI 51.00 1 8,925.00 * Mater Tap Adjustment -1 ea. 1 - I 7 ea. I 25.00 1 2,275.00 q ~ . I *18ingle Sewer Tap. I ea. I - I 7 ea. I 50.00 13,150.00 rj r'. ,r I *ICOncrete Saddlos 1 L$, I - { 300:00 1100:00 1 300.00 *Junction Boxes(5' x 5%j ea. ' i 1 ea. 11~00.00 110500.00 t' y I I 1 I I I I I k a ? , s4~,q Tho uodoeaigned Conti*Stoe carttfiou.that all Work, including rAturLlila y` " ~nJ uquilrwuht on hand, covacvd,Uy thin I'Yriodicrl Payw.ht h+u butin Cowplvtud at dolivercd in +ccord.Incv with thu Coutetot Dpcunontu, tut all ##ti , rleounta hwv butin paid by 11i1a toe work( 1114 rieli, rand e4wipmeat tol.yhiCh t' pruvioua Periodical Poyuluntu unto loGUUd a,nJ a;uCUtVOJ Itow, the OwnJtr W, Iyr~ rp, ttwt curruht POYAollt uhown herein'10 now ducd. } : CONTAACT011 Calvert Paving 22c ration ay Data 11111187 ' ? , 1 • ' ki, ~ uetroalyundud t ?rya nt by1 rotel Vilua of Ocl9inal eanerect pertorwad 48.996 .90 epico, work Perfocrled ~ shown above of ,24,80~5,OO q ' , • edt t11rNe LOr Ur`Y ALLYr:11ed dGitYYlOnt Y. 1 : v r - ~11atorlals on (land Shown Atovo at, i r, r tnui, turn o~Pt. uua , , .I , Att►ohud r;eetelavnt a 1360130. 'meal ,Value of 41ock to DptQ I.euoi.Aatr Auto inad :r r Nat Aaaunt earned on Contract 730801,90 Approved for poyndnt oy1 treai Awount of pievioua Poylaenta 70,111.80 . I~AUker. due ruts kselxASe 6go,10 +~r Ii1y Lrolrt, ar wtty keytfLrte ' - , r , r CITY of DENTON 12m E. McKinney! Denton, Texat 76201 MEMORANDUM ' f F j DATE; May 6, 1987 T0: Rick Svehla, Deputy City Manager FROM: David Salmon, E.I.T./Civil Engineer SUBJECT: Sun Valley Flume pA1 ;'.t Thc• flume was originally constructed to allow trash vehicle ' access in the rear of the subdivision. Loads from the trash vehicles destroyed this flume so we added it to the contract to allow all the major drainage systems in the basic vicinity to t s., s be upgraded. Work started on the project several times but weather created problems. When a few good days occurred in early April, the contractor hurried to get some work done. In ` our. haste, the contractor and City crews made combined surveying errors that compounded some basic design errors in a 582 foot section of the flume. Our inspector did not catch the 5. ggrade difference so the flume was poured much too high. It was detemined after significant evaluation, that the flume had to be removed and replaced. We also decided to lower the 200 foot section that had been designed too high to guarantee that the r, Y if flume would work to catch all water from adjoining properties. As part of the redesign, Kings Row had to be lowered with transitions back east and west to allow reasonable slopes to the low point. Costs for the modifications follow. L r r Item uantit Unit Price Total Remove Concrete Flume 711 sy $ 8.SO/3y 61046.00 Install Concrete Flume 711 sy $18.00/sy 129804.0) Pumping $ Liming Lump Sum 4,000.00 4,000.00 GRAND TOTAL $22,850.00 Because both the City and the contractor were in error, it was decided to share the cost of removing and re lacin the flume. { Calvert Paving agreed to deduct 5500.00 from to price of removing and replacing the flume and to split the cost of us lining which is $4,000.00. 1 • f°Wdit4w+rww ...ww.,.~... w:. .G1V a•J t. y~{ 1'h .A':P1'!<44AS~G.N:rJYl030.. 1. .'t4•. 3~CX.'1 eM.,4i,Ub+'i4"xi. w.dw'WArzaf...>wx...., i' A J •i r 4 i page 2 of 2 pages The cost of the original Kings Row design and the cost of the new design is as follows: { ORIGINAL Item Quantity Unit Price Total Remove Concrete Pavement 70 sy $ 8.SO $ 595,00 Remove Conc Curb 6 Gutter 40 if 2,50 100.00 j, Urclassified Excavation 60 cy 5.00 300.00 Trevira 130 sy .90 117.00 3 1/2" Asphalt 130 sy 7.50 975.00 1 1/2" Asphalt 130 sy 3.50 465.00 8" Asphalt Valley Gutter 40 sy 14.00 560.00 Saw Cut Existing Concrete 8 if 1.00 8.00 Concrete Curb Gutter 40 if 10.00 400.00 x TOTAL $3,510.00 YJJ ' ' VIEW U£~SIGN tiw°~ r'• Remove Concrete Pavement 70 sy $ 8.50 595.00 Remove Conc Curb 6 Gutter 240 if 2.S0 600.00 Remove Conc. Driveway b 40 sy 8.50 340.00 Sidewalk ,Yrs. , tr Uncl assified Excavation 170 sy S.UO 850.00 Trevira 500 sy .90 450.00~w a r 3 112" Asphalt 460 sy 7.SO 30450.00 j-^ uiq 1 1/2" Asphalt 460 sy 3.50 11610.00 8" Asphalt Valley Gutter 40 sy 14.00 560.00 Concrete Curb 6 Gutter 40 sy 10.00 10900.00 Concrete Driveway 40 sy 25.00 10000.00 Saw Cut Existing Concrete 8 if 1.00' 8100 TOTAL $11,363 r, The difference in price of the two designs is #7,853.00. This extra street work is necessary as part of a design change. It 4 would not be fair to impose any of this on the contractor. The total cost to the City for the modifications on the Sun Valley Drainage Flume is $11,425 + $71853 ■ $19,278. Excellent r h`" bids on the project from Calvert Paving provide enough funds from the original budgeted amount to cover these corrections and reworking of the Kings Row street section. av a mon ' 0464E 14 q4. ~ :war--. n». r.. w r.•...,. i.. rwgl°r'~ I,+M M } MJi}M4iSSW`>w.:uW W+.+,>'4^..rW+'.` r Cory of D/NTON / 215 E. McKinney / Denton, Texas 76201 MEMORANDUM DATE: May 6, 1987 TO: Rick Svehla, Deputy City Manager FROM: David Salmon, E.I.T./Civil Engineer SUBJECT: Yellowstone Drainage E<t} Calvert Paving submitted excellent bid prices for both the Yellowstone and Prairie Street Drainage Improvements in M~ February 1986. ]he original estimate for Prairie was $166,000 and the Yellowstone estimate was $724,000. Both projects were estimated prior to designing the improvements. Calverts bid prices for the two projects were $62,000 and $601,000 4 11 respectfully. 'total project reduction was about $227,000 for the 432 - Bond Fund. The Stuart Road and Pershing Paving and i'''3,, a Drainage pprojects were the recipients of a $100,000 transfer as appproved by the City Council in the fall of 1986. ]his allowed the City to delete the Selene Drainage improvements ($320,000) a frog the CIP Bond issue approved in December 1986. The balance in fund 432 is sufficient since the original estimate for funding was reduced by Calverts bid. This makes funding of the Al changes possible. Ftr~a!i A.- Yellowstone Drainage Including Two Drainage Flumes: Fs" Originally, the City Public Works Department was going to cut the ouifall channel for the project. Due to a heavy i. a workload the Public Works Department was unable to do the work so a change order was approved by City Council for ;t Calvert Paving to cut the outfall channel at a cost of $7,247,50 including some minor utility work. During excavation for the drainage system, the contractor fiy hit a significant amount of rock. There was 621 cubic yards „ of rock excavated at a cost of $30.00/cy totaling $18,625. 4v . Rock estimates are not included in original bids as the limits are difficult to determine without extensive and expensive testing. 1 ' ......«a. .r. .44 40fIN*k'PNr'.e. page 2 of 3 pages over the remainder of the project overages occurred as follows: Item uantit Unit Price Total 19" Class III R.C.P. 6 if $ 15.00/if $ 90.00 46" Class IV R.C.P. 4 if 126.76/lf 507.00 Remove Curb 8 Gutter 35 if 2.50/1f 87.50 Single Sanitary Sewer Adj 11 ea 450.00/ea 4,950.00 Double Sanitary Sewer Adj 1 ea 600.00/ea 600.00 I Water Tap Adjustments 7 ea 315.00/ea 2,275.00 a Class A Concrete 4 cy 100.00/cy 400.00 11 TOTAL $8,909.50 The extra R.C.P. was needed due to slight alignment adjustments in the field. The extra curb and gutter removal came about because wall thickness was not taken into account a where curb was removed to install inlets. The utility ,z.,. adjustments were necessary as the utility lines were at the same elevation as the storm sewer system. This is an item which is nearly impossible to determine in older neighborhoods where detailed records and plans were not 4- kept. It would also be unrealistic to go out and uncover ; f~ all the utilities to verify their location prior to Y; designing a project due to excessive time and expense. The extra Class A concrete was necessary due to a modification in the amount of concrete needed to build the Type B rr headwall at the outiall of the drainage system. r+ B. Prairie Street ]drainage: overages occurring on the Prairie Street Drainage Project n'1+ '41 -4 are as follows: IS 1:' ,t '~''S +y,r ' Item' uantit Unit Price Total Inlet Frame 5 Cover 2 ea $200.00/ea $ 400.00 Remove Curb 8 Gutter 10 if 2.50/lf 15.00 " t 6" Concrete Driveway 12 sy 25.00/sy 300,00 r r,rti a Change from Class III to Ni; Class IV R.C.P. (21') 225 if 9.00/if 20025,00 Change from Class III . to Class IV R.C.P. (301) 17S if 9.0011f 1,575.00 Class IV R.C.P. (2410) 30 if 42.00/if 1,260.40 Concrete Saddles over 1811 , ; Sanitary Sewer Lump Sum 300,00/ls 300.00 Junction Box Lump Sum 16504.00/ls 10500.00 Sanitary Sewer Adjustment 7 ea 450+00/1s 30150,00 p?~` Water Tap Adjustment 7 ea 325.00/1s 2,275,00 TOTAL $121810.00 , r ~7Yi ' . by lW Wl.r w++dr . r , ,.~pi,,.,.....~--.... - ,.v:r«..dai.~y,n--'•SNe:NS$ai~'~' ti r , r - 61 1 i k page 3 of 3 pages Due to a major sanitary sewer that was not shown on the sanitary sewer maps, several items needed adjusting which caused overages. Because the storm sewer had to be raised, type IV instead of type III pipe was necessary. An extra junction box was required to run the sanitary sewer f through, and the utility services required adjusting, Concrete saddles were also necessary' to ' protect the crossing of the storm sewer over the sanitary sewer. The storm sewer alignment needed to be adjusted which required extra 24" R.C.P. Because wall thickness was not taken into account where curb was removed to install inlets, some j additional curb removal was necessary. During the design J of the project, driveways and inlet frame and covers were a estimated incorrectly. One extra driveway and two inlet frame and covers were added to meet actual quantities. In summary, the total modifications to the contract including change orders, rock clauses, and corrections on the Yellowstone Drainage projects to date is $36,870. There are enough funds available in the 432 bond fund at this time to cover this. 9 It I . '!5 J i xJ w av salmon 0464E r, ~I I{. S1''~. 1 Y! S r 1{ ~ I, 1t h o a,: St `jt r ~t ~ I a 1 v = nil ;r. F.'r - Y.tN~~'..r rr n.«+.•.,..w..,.,,,, y,.h::u es'~."n:%7r, a.nr....« w.+. fa: q. i i i i K ZMX: 'r 1~ t F, r h ~ r _r y ^ y J Iy t V ' a h. :LLIJ c wX ~ ~ F f tt ~ Y e! J,r~~ ~ , ,h t Rf \0 t Ai yy~l { f 15~tl 1 ~ Yl f':l i+ 'i 1 y~.t b r uY } t 1 1~ ~ '~1 . 1 d ~d' `C f ! ry F / Y! i 4 i Yi: 4J ~ X J A~' r 13 F ' ~ r~ 1 4 ~ I~r7 dr r ,rl I d !P T rd.'IY '!w' fr'h ` I . X d" 4 1 1 II }fit 1 e , t i l . , • ww.n.!xen Xx.,d,~yw~~+A 3:A"w<.et'w td' ws:xr ..w r i 0923L E j NO. AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase of necessary materials, equip- f ment, supplies or services in accordance with the procedures of state law and City ordinances; and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the y :_y lowest responsible bids for the materials, equipment, supplies or services as shown in the "Bid Proposals" submitted therefor; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the ~fl materialsO,W equipment, supplies or services approved and accepted ,y herein; N, THEREFORE, THE COUNCIL OF THb CITY OF DENTON HEREBY ORDAINS: SECTION I. That the numbered items in the following numbered bids or materials, equipment, supplies, or services, shown in the "Bid Proposals" attached hereto, are hereby accepted and ',F+'><< approved as being the lowest responsible bids for such items: ` BID ITEM. NUMBER NO. VENDOR AMOUNT j 3 F^~ 9791 1,4,6B,6%6E SELECT AMBULANCE $39052.75 wk ' 9741 6A,6C MOTOROLA COMMUNICATIONS 12.336.00 9794 _ ALL NEEL ASSOCIATES 30,950.05 9795 ALL CARON COMPACTOR CO 15,549.00 3 y i v , 41 r in s, µ r "tl I .'1 Y . , r Fi d SECTION II. That by the acceptance and approval of the above numbered items- of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to E purchase the materials, equipment, supplies or services in f accordance with the terms, specifications, standards quantities , ml and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents. ; SECTION III. That should the City and persons submitting approve an accepted items and of the submitted bids wish to } enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto; provided i that the written contract is in accordance with the terms, ! conditions, specifications, standards, quantities and specified sums contained in the Bid Proposal and related bid documents herein approved and accepted. J SECTION IV. That by the acceptance and approval of the above numb ere tens of the submitted bids the City Council hereby authorizes the expenditure of funds therefor in the amount and in ` - accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein. = SECTION V. That this ordinance shall become effective 441 4}! , imme ate y upon its passage and approval. PASSED AND APPROVED this 17 day of NOVEMBER 1987. IN r1 RA STEP .ENS, MAYOR CITY OF DENTON, TEXAS AfTEST: h !r , < E NIFER ALTER , CITY SECRETARY CITY OF DENTON, TEXAS APPROVED AS TO LEGAL FORD: DEBRA ADAMI DRAYOVITCIi, CITY ATTORNEY CITY OF DENTON, TEXAS 9 , 1 Gi i a PAGE TWO f `i' .I DATE: November 17, 1987 CITY COUNCIL REPORT t i TO: Mayor and Members of the City Council e FROM: Lloyd Y. Harrell, City Manager 0SUBJECTi BID# 9791 AMBULANCE AND OPTIONAL E EQUIPMENT s 1 RECOMMENDATION: We recommend this bid be awarded to the lowest bidder meeting the Intent of the specification as follows. ` + Item l) New Type I Ambulance to Select Ambulance 1 i r in the amount of $52,789.00 Item 4) Deduction for trade of 1982 Ambulance to Select Ambulance (101000.00) r; Item 6A 12 Watt Apcor Radio to Motorola Comm. 8,286.00 Item 6B Life Pak 5 Unit to Select Ambulance 83385.00 x t' , Item 6C Smartnet 9000E Radio to Motorola Comm 41250.00 i, Item 6D Thumper 1005 CPR Denise to Select Ambulance 50190.75 Item 6E Portable Nitronox Unit to Select Ambulance 11688.00 a'a 'r` i TOTAL BID AWARD $700588.75 ; r : jo 1'~~~.;('; SUMMARYe This bid Is for the purchase of a replacement for a 1982 Type 1 Art,cr ambulance and'the new equipment necessary to qualify this unit as a Mobil Intensive Care Unit (MICU) ambulance. BACKGROUND: Tabulation Sheet} d PROGRAM5DEPARTMENTS OR GROUPS AFFECTED: Fire Department Emergency 1 { fu.'S' ~r r. v wvr.r~~ a ivice. FISCAL IMPACTt It is the intent of the Fire Department to fund this unit r r t~hroug" h a tFiird party lease/purchase funding arrangement. The funds are not currently 1t I:t place hor;ever we are In the process of preparing a funding program and will submit ~`ra k, v xf' same to Council In the near future. The actual order will not be placed until funds are available. ryY r'g;~ ~'~r,~ , t}r 'a Res tfully submit led: Lryd V. Harrell City Manager r, edb: r A t~, ti r4r. om D. maw, C.P. . Assistant Purchasing Agent ~ . I i Approved: r a" w4 'Marshall, ur asing Agent 'All r i I f I i 1 I 1 I I ! 1, 611 I 1 1791, I SUPERID9 I SUFERIOR I MOTOROLA I DIIIE 1 PHYSIC I SELECT I SELECT I COLLINS 1 FIRST I FIRST I Ilk TIRE - AMIULANCE 6 BPI EQUIP I TRANS-mil I SOUTNVESI ICOMMUNICRSIDNI USA I 'CONTROL I AMBULANCE I AMBULANCE 1 AMBULANCE I RESPONDER 1 REESD R 1 , pPtilfl 115187 21" P.M. I I INC. I t I INC. I I I I ! ELECTRONICS i I I REV 1 USED I I INC 1 TIN; 1, I ACCDUNf1 I I INC. I I 11 1 12 1 1 1 t 1 ITV .1 TIE" DESCRIPTION I VENDOR I MDR I VENDOR I VENDOR I VENDOR I VENDOR 1-- VENDOR ---I-• VENDOR--~1 ~VENDOR , I VENDOR....` I......... I 1 l 1 t I I I a 1. i I 52,799.111--.) 1 55,413.N 1 58,115.11 1 59,454. ' ` 1. ( 1 , ;NEW AMBULANCE TYPE-1 1 NO BID 1 54,985.14 ; I I IINCL DRIT' I I 1 t Lr. A. I' 1 1 A-1 1 I 6-2 I I I 1 1 1 1 1 l 414.11 1 5N.a i s L! 1 t 3,951.H I 3,981.q i C. i 1 1 C-3 1 I I I 1 I I I 6,211.11 1 1 1 1 I 1 1 ! t 1 1 ! 1 1." 1" , 1 1 D-t:oae l11 f 1 1 i { I I 1 'i 1 , 2. I I I IIFACTUREI AMIULANCE I I 1 I I t 1 t 11NCL 44,,48981.ORe1 1 01 { 1 1 1 1 1' A. I I r I A-1 I 1 I I I I I t 1 1 1 C. I•c t . { . C-3 I 1 I I I I 1. 1, 1 I" 11•CoQ! ill 1 ! I 1 I 3 1 1 { 1 t { I { i t t 1 1 1 ~ Itt I I I 1 1 414.14 1 4".61 1 414.14 1 1 1 r 1 TEOIICI FOR pf&PAYMENI ' I 1 I 1' I I Ti,114;11 I 4,!11.11 I 1,114.11 ! B,1N.a I e,lll:a a r; Li 1 "IYMIE•Ik.1412 AiUUL11NCti 1 1 1 1 I t +i I I I t { i 1 I I F .,lip` i 1'; ,IOIITIl11Ni PIIACNASE { I I I I I ' ,t { I 1 I 1 I I I i. E IOPi10MAL EQUIPMENT 1 ! 1 t I I 1 !,695.14 I 11,7Si.IMI + A. 1 1 1 12 VAIT APCOR RADIG- I 1 1 11286.11 1 1 1 1 1 I 1 1 I; ' 1 '1 WE PACN S I I I I I .,675.14 I 8,385.14 1 113B5.0 I 1,725.11 I 6,751.14 I I rj C, f "i- i.;' lIMAR1SET 9114E 1 t I 4,251.66 t 1 1 I 1 410.N I 1, # ,11 ( ills TNIMIPER APR t E, 1. 1 1 `111YRd101,UN1i I I 1 1 5,L46,75 I I - 31141.75 I 51141.75 I S,Stl,i6 I 5,455.14 i 3 ,433.N~! , 5 •!I" I t t I I 1 1,688.11 I 1,a44.11 I 1,6ti.a l 2,Nb.N I 2,146.1E h I I I 1 I l I t I 1 :I ;i 1 I:. 1 1 1 I 1 : I 1., t I l 1 ! { i I' DELIVERY IN DAYS 1 1 1 61.71 1 If 1 1 61-91 1 66-41 1 45-14 I IEDCT 21) .,;1 1 I I I I I I I FOR ND PRE- I I t I' 1 ICONBtitlICY10N I t 1 1 1 t t I { I y 1 77 jr ti^~ rJ Y rt ' r 9" v s t n , ;rr : c 44, y a rr ill M E M O DATE: November 12, 1987 a TO: John Marshall, Purchasing Agent FROM: Joe Howard, Division Chief JOperatlons 5w SUBJECT: Ambulance Bid r but- Having reviewed the various bids on Bid X9791 for the provision of a new aml ance for the Fire Department, it is our recommendation that Select Ambulance, inc., being the low bidder, and having taken no exceptions to the bid, be ;t awarded this bid. . aI ,.i We wish to award this bid as written with one exception; we wish to delete the Motorola Smartnet 9000E from this bid. 4t94' We request that this unit be purchased with lease-purchase funds. We have t , budgeted sufficient funds for lease-purchase payments. 4 f'r. y 1 08 .C 1 f l.. rVA'.l. , owa a~ Dlviton Chief ' Operations r J'vs.. 7 kit ` , i 'fir 91!i t ' 3 NOV JHlec pp h» f ~r AOERSQFFICE Mt 1 I )a 4 DATE: November 17, 1987 CITY COUIICIL REPORT 10: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: BID! 9794 BOOSTER APPARTLIS FIRETRt1CK ~r a RECO, -FADATION: We recommend this bid be awarded to the lowdst responsible bidder a as follows. ITEM I Cab/Chassls to Neel Associates 173872.05 ITEM 2 Tank, Pump, Body to Neel Associates 8)300.00 ITEM 3 Equipment List A to Neel Associates 20368.00 ITEM 4 Equipment List B 112,3 Neel Associates 2 010.00 TOTAL 30,930.OS S T: This bid Is for the purchase of a 4 X 4 booster apparatus firetruck. This unit is small, fast and moverable. It is designed to serve as a support vehicle and for off road fire fighting, ` The bid offered by Sunfire on Item 3, list A, although lower than Neel Associates, is only applicable if the cab/chassis and pump are also purchased from Sunilre. Item 4, list B, number 4, 3, and 6 are not being purchased at this { tti~mtyeUYdue to specification non compliance and insufficent funding. . MCKG r° Tabulation Sheet ~ll M 1 q.~1 d~~{• w PR06RAH5, DEPAMFEMTS OR GROUPS AFFECTED: FaiFV F?~r: r a r 1,~ Fire Department and Motor Pool . jY; This unit is a Motor Pool replacement and has no Impact on the 4 Reipect lly submitted: Llo V. Harrell City manager Z"d by: R• ;a ~a f NOW Tom D. Shaw, C.P.M. ti M1! , ~ Title'. Assistant Purchasing Agent r, ApDrored: E eme: ohn J. Marshall, C.P.M. f f flf; Purchasing Agent rya 5 ~4. V . vr✓iM1~Y"h6'4f r _ I I I 1 I III 1, 9741 I NEEL I DENMARK I TILL I SWIRE I 911 line BOOSTER APPARATUS I ASSOCIATED 1 FIRE I UTTER I APPARATUS I OPpEI " 11!5117 2100 P.M. I INC. I EQUIPMENT I FORD I 1 1 ACCG~114 1 I CO. S INC. 1 EQUIPMENT I 1 1 I I CO. ! i . I.------------1 . . . 1 ! 111 I ITEM DESCRIPI ON 1 VENDOR 1 VENDDR I VENDOR I VENDDR I ---I------------- I------------- I------------- ! I k I ! 1 IK44,032.00I 1. ) 114 N 4 I005TEA APPARATUS ! ! 38,340.70 I IFQR019,113.00` 1 I CAD t CHASSIS I 17,872.05 1 238759.00 1 141021.00 1 44,240.00 ! I , 1 ! I I iAllf 1 POMP ~ i 8,500.00 i 7,125.00 ; 43,504.00 1 s , . k . I I,11k.04 1 t. I T AULilAR1 EQUIP A l 2,548.00 31731.40 i ! I 1 1 ! JlhlklAR1 EQUIP 1 I 41970.00 1 31674.30 1 1 31712.00 1 1 ! I I ~ fir'-. ` I f I { ti I 1 EUVEAM 1 120-110 VA1 1 40 DA1 140-60 MT I 60 GAY I j, I { 1 Sr7 k 1 I I INIi1 NINTH 1{ { < 1 r T 1 ISERVICE 1011 I i 1 ! 1 { h. r:? * - t i , r fi' r't, . t . ,r. r~~ rti 4 t (f Y~ ~ l j 1 y. t fin, I y r DATE: November 17, 1987 CITY COUNCIL REPORT Mayor and Members of the City Council . ~ TO: 1 Fes; Lloyd Y. Harrell. City Manager SUBJECT: BIII# 9795 COMPACTOR PIN-ON TEETH (V:COhIEEI DAT10N: We recommend this bid be awarded to the lowest bidder meeting specification, Caron Compactor Company In the amount of $15,549.00, FOB Denton ' with delivery In 10 days. b. j ;i S Y; This bid Is for the purchase of a set of replacement compaction tee: on the refuse compactor at the Landfill. The pin-on style will allow us to keep the compaction rate at a maximum. The old style-weld on teeth are worn compaction rate is becoming less and less. beyond repair and the I 3 'F~ 1 ,:f; t Tabulation sheet g PR06Rk', DEPARTIUTS OR GROUPS AFFECTED: Solid Waste Landfill operations j FISCAL IMPACT: 1987188 Maintenance Funds for landfill equipment ~sy 4 I y 7 *wr Budget 0 710-025-0580-8702 gg t F c d. Respectfully submitted: fx e r ~r<„ ~ ~ r r 1 q ~v air 1 a ;,R (Ci Manager Y aJ~ y r -N P Bred by: 1~ •j a ~ r t e r„ 4j Name: Tom D. Shaw, C.P-M. Titlet Assistant Purchasing Agent r s+ a b ' Approved: qw* John T. Marshall, C.P.M. i T1 t)D; Purchasing Agent r ' y 'ins a • k \ 11' 4 t I I s. 10 1111 14195 ( IAIMOIE ! Ch5E ! RIMS I CAAINI 1 DAAA 1 a AcioR 111 f,lTlE CWACTDR PIN-ON JEETN 1 TRACTOR I PONEA I RACNINERY I CON. , I ElOIPEAEI !1!'101 2:N P,. { PARTS Co. I E10IPNENT 1 kE CDD.. i C Co. . M~blMil, 71W25-1'8/-1112 I I ! { ! •I-- -I . I 1-- °-1 VENDOR 1 VENDOR a I VENDOR i VENDOR, I-------------1-------------{ 1ESCRIPIION I VENDOR 1, I I1M l I. w 1,• 1 SE1 SCAADN Ill/! ST PIN-ON E Nl III I ND 111 I (ALTERNATE) { 19'S19.H i 15,712.11 1TEE~M FOR MAMA { { t 51531.H 1 I I 1 1 t I 1 ' ,.1 . , I 1 { 1 fAUEAIMTEI ; I E ! I 1 1 21 OAY 1 11 Ohl I 31 DAY i y t.,"1 ) DELIVERY 1 1 1 { I .1 I 1 1 j I I I ! I { r ' 1 I I YES 1 YES I YES { BERT Do 'i,r, 1 •I ' 1 1 t I ! 1 1 I r: :L1 '1 - 1 I I I I 1 1 . s ' i 4 r' . . ..._......,...MVtp.w.iM~n.+»w•nnr..s.- a r ! ter, ;r rt ..J `f. r~ ~ ti' C a r > , ' } ~ \ Z n t1.j r, + 4 M1111111i lilt ]III ry l' Bill ' AV pk\ rv 13' - - - - - - - - - - .Le •'`rv Y 1 1 ~ 1 ~ ~ 1 F~fl j • ILY` p . 1 Y ~ \ a '1+ `f L '.3 apMj ,•l ?i j o i. A yI { L r rti . a try 6 L " t{ q 0923L NO. AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW EX13YPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE SIDS; AND PROVIDING FOR AN EFFECTIVE DATE. I . WHEREAS, state law and ordinance require that certain contracts requiring an expenditure or payment by the City in an amount exceeding $10,000 be by competitive bids, except in the case of public calamity where it becomes necessary to act at once to appropriate money to relieve the necessity of the citizens, or to preserve the property of the city, or it is necessary to protect the public health of the citizens of the city, or in case of unforeseen damage to public property, machinery or equipment; NOW9 THEREFORE, E THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That the City Council hereby determines that there is a pR ic.calamity that makes it necessary to act at once I to appropriate money to relieve the necessity of the citizens, or 1 to preserve the property of the city, or to protect the public a; health of the citizens of the city, or to provide for unforseen # damage to public property, machinery or equipment, and by reason thereof, the following emergency purchases of materials, r equipment, supplies or services, as described in the "Purchase Orders" attached hereto, are hereby approved: t PURCHASE ORDER NUMBER VENDOR AMOUNT i r aisl7 GENERAL ELECTRIC Co $103,385.00 .r y SECTION II. That because of such emergency, the City Manager or designated employee is hereby authorized to purchase the materials, equipment, supplies or services as described in the 5 F f attached Purchase Orders and to make payment therefore in the amounts therein stated, such emergency purchases being in agcordance with the provisions of state law exempting such purchases by the City from the requirements of competitive bids. SECTION III. That this ordinance shall become effective lose aiate'~ly upon its passage and approval. y r PASSED AND APPROVED this the _ » day of ~,uaFa , 1987, RAY STEPHENS, CITY OF DENTON, TEXAS E 4 4 n r r i ATTEST" r~ 1 ^ k.. lf,~ ~.;p oa~'~ -ECRETAF CITY OP 'DENTONo TEXAS c~ 41 - APPROVED AS TO LEGAL FORM: DEBRA` ADANI DRAYOVITCH CITY ATTORNEY ^ CITY OP DENTON,' TEXAS ' f Ta+ r`i BY: a yhr , SI 1'I } j ! . i.. ^i PAGE Two r ` b I• DATE: November 17, 1987 CITY COURCIL REPORT TO: Mayor and Members of the City Council FROM., Lloyd Y. Harrell, City Manager SUBJECT: PURCHASE ORDER # 81317 GEWRAL ELECTRIC $1059383.00 REC011VIDATiOR: W,: recommend this emergency one source purchase order to General Electric Co. for the purchase of repair parts and supplies in the amount of $103,383.00 be approved. ~j SUISIARYs This purchase order Is for the needed repair parts and supplies need d to repair and overhaul our steam turbine +P4. This turbine has required immediated repairs after an unexpectec: breakdown. We have had to purchase service and consultation and tear down of this unit Including removal and disposal of asbestos insulation. These repair parts are on an emergency purchase order and a one source purchase. There will be other parts needed after further teardown and Inspection. " rF, a BACKGROURD: Purchase Order 081317 z Memorandum - Jerry Crisp ' s ~Sa F~ 1, PROGRAMS. DEPARIHEXTS OR GROUPS AFFECTED: The production of electrical power at our steam turbine plant, the Utility Department and the citizens of the City of Denton. FISCAL IMPACT: There Is no additional Impact on the General Fund. KL • f ~ . 3. ~a1 1~ ~r E'^ Reipec ly submitted: M 1 dd 1 1 i I I R a pp Lloy Y. Harrell ' V City Nsnager jj Prepared by: 4 4 fel I oth . Marshall, C.P.M. { '3 1tIAso Purchasing Agent k Approved: t; E ~ I Y E Y ~ F I , "19 ou - m! ofin J. Marshall, C.P.M. ? 1Y1PS Purchasing Agent i 44 .t. CITY OF DENTON, TEXAS POI-STEXASSTREET PURCHASE ORDER DENTON,TX76201 N0. 505 DOCUMENT T~5 P.O. NUMBER 1OATElVENDOR0/28/87 17 813 GEN74000' VENDOR SHIPTO. GENERAL ELECTRIC COMPANY CITY OF DENTON• P•O• BOX 225821 ELECTRIC PRODUCTION 8101 STEMMONS FREEWAY 1701-A SPENCER ROAD l i DALLAS9TX 75 263-582 1 DEMON@ TX 76209 I ITEL4 AOCOUNTNUMBER UNITSNUMBER DESCRIPTkON 810 NO. LINEAMOUN 01 610 060"0251 8339 - 1 458A721:4 STEAM'PA:KING RGW/1 5948 900 r 02 610.080 0251 8339 3 656A966-195TEAM PAI:KIN6 ROM/I 13#A?7.OC 03 610 060 0251 8339 1 71 OIL DEFLECTOR 129661.00 04 614"080.0251 8339 1 3370114-6THRUST BfkA ING IN- ACTIVE . 03 610:080:0231 8339 06 610.080'0251 6339 1 33ID113-6THRUST eEARINC ACTIVE 180968000 07 610 080 02!518339 1 4428421-7 SHIM 10590C 1 4428421-16 SHIM 1.359.00 0B 610 .080.0251 6339 49492.00 ` 09 610.080:0251'8339 1 9492705-8/1 BEARING LINER 10 '610 :080"0251 .8339 1 656A965-4 STEAM PACKING ROW 19386.00 11 610..080'0261:8339 1 656A965-16 STEAM PACKING ROW "3 19918000 i k' 1 12 610 ,040':0251 8339 1 636A966'-19 STEAM PACKING ROM 8 5948360C 13 610:060'.0251 :6339 1 DIAPHRAGM PACKING STG•2-PART/''. 69000:00 ty ik . . 14 N0'.086 0251 '8339 1 PARTS AS NEEDED FOR OVERHAUL' 249000.00 . , y 115 610:080'W51 .8339 OF t- TURBINE SECTION NOT ~ra¢ 16 610.:000.0261 '8339 INSPECTED YET k4 TS r r r to , x;J¢t yyi'} > r N p i TMdtyoiDonlOn,Toxufotammpt•Howq gill No. 21). llafwww P.O. Numw on all W14 Ohlpmanl, nroloaa Ohlpmonb we A 0, fl Clay of DOW%or at Indlab.#d. By oboe! Inquldaa 16 ow tnwlou TQ1 City of DootM Aomrft Fa*la John J. Marshall, 0, P. M. Purehaefn0 Agent III L MoVJnw St., Denton, YX 76101 Toni .`how, 0. M. Ao Metro hoolnn04AWt for n Indloatad on Pumhaaa Ord** The City of Donlon If an puai opp riolty employ" y_; I CITY OF DENTON, TEXAS Y qk ELECTRIC PRG ;UCTION DIVISION 1701 SPENCER ROAD DENTON, TEXAS 7620S. TELEPHONE (617) 566-6256 4 4 rf 4 , i o-r ~1 1 Y ' i r TO. John Marshall, Purchasing Agent PROMS Jerry Crimp, Acting Maintenance Supervisor DATE: October 220 1987 t a ra. SUBJECTS Ordering Necessary Parts tur xo The parts in this order are necessary for the forced outage +cI5I~ b, repairs to the 14 turbine. Parts listed are known to be needed now, Item 113 on the Purchase Requisition is for the parts ,e rti, r,' which may to needed as the turbine is disassembled further. h , t9 ~'I v L I ..ti krtt, risp ,;JaIntenance Supervisor I r t JC/ad yyy, f ~ x 1 14 r5 Y ~ r4~ l'q'i~n 1 ~ I t ; ~dlt~~"l~ yy M ✓"1F~ ( 4 k~' t 3 r. K 1„Itlp rr # M{r r~e~i l~i',eF ,~3$ r'J'dr d•~ A'~ ~ J ri i, . l*MTx a ~ ~ ~ l Y V lj ~'ry May ti%I A 1: t 'd % a 'ice . r. i '•~%G :1 1 -S I "tl e 111~i to , ~ i S 't r . _ t v1.. till- Lill .i is - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Y ft a, i x v a r yi'~ ~ • I I,•,, , IN I 1 ' 1 ~ ' f 666/ „k 1 ~ r I C + Y I/ I .j ~~l s P Q !i~ of .1 . 1 ~ '~S'~y?{p~ 1 11.. F Y T 1+1y'~r+. I i 4. y 11 Y' l 9 i '?l _ LT. ~ In IrM t A ~rF ' Ire ~ A W' I y Aa~k d 1~' ~4 Y , I1 ~ P, ~ r4 S ,S 4 L + 1 s i .~~j a .«..,,-.,rr,w^,"yv...r^^^r.nr>tlMl,/!4'iWdNYYW1ilY P pw^* r 4 e - ~ ~ r r S 1 • • 7 l,y' b. 1 ti' 1 + 1Ar 0923E C NO. AN ORDINANCE AUTHORIZING THE EXECUTION OF A CHANGE ORDER TO A CONTRACT BETWEEN THE CITY OF DENTON AND ENSCO AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on 5M,e~mberl5 198 the City awarded a contract ' for the construction o carts n improvements to the OF PCB SOIL. OUR BID# 9780 Project; anfopo'AL WHEREAS, the City Manager having recommended to the Council I? a that a change order be authorized to amend such contract and said change ox'der being in compliance with the requirements of art. 2368&, V.A.C.S.; NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF DENTON: SECTION I. That the change order to the contract between the city an ENSCO EtWMONMENTAL,-%FgyLC= :Nr_ in the amount ax of 527.820.00 is nere y approve and the expen cure o funds therefor Is hereby authorized. SECTION II. That this ordinance shall become effective imme ate y upon its passage and approval. day PASSED AND APPROVED this the 17 day of N0VEMBER y , CITY OF DENTON, TEXAS s. ATTEST: a l~ 78NiFIk NXETER99 CITY SECRETARY CITY OF DENTON, TEXAS I , APPROVED AS TO LEGAL FORMS DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY CITY OF DENTON, TEXAS 1 ^ 4 Y r~ r t, BY: h F, i r 9 , DATE: November 17, 1987 CITY COUNCIL REPORT 'i TO: Mayor and Members of the City Council FROM: Lloyd Y. Harrell, City Manager U « { SUBJECT: BID# 9780 DISPOSAL OF PCB SOIL € QMGE ORDER 0 l REC0441ENDATIOti: We recommend thda ha~ige order in the amount of $27,820.00 be approved. ~i y+ This change order is to allow for the increase In the number of gars of contaminated soil to be disposed of, and the additional dumping charges and a decontamination charge. Bid provisions allowed for this extension and laboratory test d Indicated the necessity. 3 I i BACHp; Purchase Order 081448 ENSCO letter of 1112187 . PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: t ' '~$M Electric Utility Disposal of PCB Soil r rJ 1987/88 Budget Funds Acct 0 610-080-0252-8338 { 1F StAi. 111PACT: r Re'specvlly submitted: 41 OW A: A; R f, I ~ ^sot Lloy Y. Harrell r „i r City Manager li .r a P red byi ',`~'3!a Namdt Torn D. Shaw, C.P.M. dk {~+`:,r¢ d ` , ' Title: Assistant Purchasing Agent , i. M Approved: i , i~t rv . ~.s Marshalent l, .P.M. Pur y S.+'S&'N:ab,ti.'., r..o.»... 14 e. r 6. 1 t~ n. . Ala CITY OF DENTON, TEXAS 001.OTEWSTREET PURCHASE ORDER DENTON, TX 70201 PANUMBER DATEIVENDOR NO. DOCUMENT TYI E 61448 11/02/87 C2l 5 ENS48000. VENDOR BHIPTO: ' ENSCO ENVIROMENTAL SERVICE INC ELECTRIC DISTRIBUTION 1100'COMMERCIAL DRIVE CONFIRMATION ONLY ' I P.0• BOX 989 00 NOT DUPLICATE ' u PORT ALLEN •LA 70767 CONFIRMATION yr ITEM AODOUNT14UMSIA UNITS NUMBER DESCRIPTION 810 NO. LINEAMOi 01 610:080':0232 8338 80:C•Y• 80.C*Y• ADDITION TO 249560*00 i ?02 610.080':0232 6338 ORIGINAL 020 400 C*Y9 r 03 610:0¢0:0202 8338 2 TIME DECONTIMINATION OF BUDGET 1*740*00 rG 04610:060:0252.8338 1'DISPOSAL CHARGE REVISION DUE 1020*00 05 610.060»0232 8338 TOOUANTITY.REVISION ADDITIONAL . trr 3 C' ej4~ k ~ r ~r 1'.~ e r`~ - r 1 f ~ ~nIK r 1 w~ .Ep'A . r Y, { + yt, ' ,t~rr y w• t y{. +1 it v ' y+^+ 1 ~f 1 ~°.`i ` r fM' of T~alrta~m t-MOUNEIIINa20. , r' RO NAer P.O. Nang on WI Ell, EAlpmonts W ImloN. . ' ' dhl w l~. o, aty of o►len, era lnab~t~l my a w ✓ ? i N ? , f ~F r ` M III" Invoke TO' 14 ` , , Olty of DNfton, Aoeeunt. P"We John J. Marshall, a P. M. NmWr p APM r 4 6 q ' ` r 911 fl. MONAAW St, Donlon, TX MM Tom D. Show, 0. P. M. Asst, Pur lii AW (ot ae Immie" on hmhm Order} Nr1ee1-Sp11 DrPW Metro aNr-0049 ti Y t _ The Olty of Denton I$ on 14W OP Unlty omployief 10 » T I. I J (f . l ".1 ~ X11 1 ,t is d r 46 ensco November 2, 198' environmental services .wYOna.n+amr+r mwn..mwq A t " Mr. Tom D. Shaw, C.P.M. _ f Asst. Purchasing Agent f City of Denton, Texas I 901-9 Texas Street Denton, TX 76201 f REs Project Proposal of ENSCO Environmental Services for Removing PCB Contaminated Dirt 2 September 1987 of C. E. Callicott (ENSCO) to J'. Charri (City of Denton, TX) Confirming Pricing for Handling of 10 Truckloads of Material . Dear Mr. Shawn a This letter serves to confirm our telephone conversation of kc3?, ; October 30, 1987 concerning the transportation and disposal of 80 tons of additional material to be removed. The above referenced letter of Co Callicott quoted this material at $307/ton. The pricing for the additional 80 tons of material to " transported and disposed is $27,820. The break- down of this pricing is as followst is Additional 80 tons of material will be at $307/ton ..............................$21,560.00 k „ This material will be transported in 4 trucks-with-20 tons/truck. ;Yt 2, 2 buckeetsnati digging ~buakatse•~~~~~~~.$ 11,740. 3. Disposal charge revision due to r a;' quantity revision 1,320.00 Y You indicated that a now purchase order would lie issued to cover these chargess M ~y p ,R"r a {pypr. w f 6 ours, w " . nooe+YN .A 1100 CommercI&I Drive 4 ~ . *Wtv SLW' I ft P.O. Box 988, Port nien, Louisiana 70787 • urn. Fax M J • UrON boot u (604) 389-OM . a f00VrwQk wr r r". Mr. Shaw i November 2, 1987 Page 2 a r` BNSCO Environmental Services is pleased to be able to provide this reaediation action to the City of Denton, TX. ' Yours truly, y/y 1~ ~ y .W R Ra nd 0. White " Project Manager s a ROW/mp v I 1 nt Y err r 1 J w ~~yy t fir" y A h vy I I r-,i, r y ti ' ~ ~ ''wY~ . 1 r y ~ r 7dE rl F• a , i~'.A1 fRi S ~ : 4 y F~ S H R f ~ E { r r VJ "I r F 1 vY~ rJk M ~ , I ) r / II ~7 S sR 1 1 r ~ r I~ l I R 4 1 R r' ~i~h~ I'll , it rl • ,1,, tt M1 v.r. Y. ` r 1 y, ri r v.f . r iP l!!!xN f ~t J •1j , I ~1 •rf ! j i f + ~rr ~P 47 t( v ~ 'y4 t ~ t M •L l AtP F E'i r ~'t r . 's ! din t , s s 1i } 1 x Fr ¢Yi ~ It Sr; rrYGC ~1{3a~ 'fz , ~,-r' 11.~~4 ~ 1 ri• , t ice. r v ,pc Y ~ r S 1' t~ pays 4 y ; - ay,ri LILL n~ +W 4iwf?r A'o -I A -eµ t7.• }aM v , tl 1t ~1 r t ai~ ~7,7rd !t '~JI'krj . k. Fry nr 1 J Y y r5 w d,'~~11~ y1MW~'~ 41~. *y4~ {4 ! ,~1 Y _.:.......~........,~....r •+w...!~w+R+M~✓Wr14 Is'E y a r I~ ty r1 i ~ i :r ra ~r r a ~f} 0 1, ' It ' S. y~ I i h Ai,yf. k I. ~ n~~¢xY L: rv r li. , ~~r . t , • ~ + t •i. i~.d, .F. F D'1TEi November 17, 1`'99887 . lJ . CITY COUNCIL REPORT TO. Mayor and Members of the City Council FROM. Lloyd V. Harrell, City Manager SUBJECT: CONTRACT FOR RFP# 102 FOR PROFESSIONAL { ENGINEERING AND LANDSCAPE ARCHITECTURAL PLANNING FOR CITY PARKS SUMMARY: The City of Denton sent out Request For Proposals for the above services to some 23 professionals. We received seventeen Proposals Including two ' Denton firms. These seventeen were reviewed according to the specified criteria and eight were selected for interviews. Wk, then scheduled further presentation and Interviews with the eight professional firms and from these three wer:r selected. 1 then I scheduled negotiation sessions with each of the three with fees and Insurance being the f main subjects. At the time I was negotiating these items, others visited the three firms, their offices and some projects that they had completed and/or had in progress. With these farts the Staff consisting of Tom Shaw, Steve Brinkman, &,b Tickner and „r myself reviewed the Information. The firm of Teague Nall & Perkins was selected to provide the required services. The contract was then negotiated with Teague Nall do Perkins, It 'r was approved by Legal, the Staff and Teague Nall & Perkins. F All professional firms or persons were given just and due consideration during the selection process. The estimated fee Is not to exceed $79,300.00. BACKGROUND: The Request For Proposal wss prepared and sent out for the propos park Improvements at Denla, Evers and North Lakes. The City of Denton staff fl 4 s , ' unanimously selected the firm recommended. =4 } . w .1 1'"l PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: This Is for Parks and Recreation In the Capital-Bond Improvements Program. eai 4 FISCAL IMPACTt There Is no additional Impact on the General Fund. 3 r Respecti lly submitted: st 01 Ra Y~'x< 3 jy~ o Harrel V ~ City Manager pra~ reds { f l+ f ;If Pur sing Agent x ,yu' is A 1 a { "n Ing Agent k ,I ~ L e~ 1 sg k ~ e~y i , 't .r'..3 . : 1 f; 1 , 2088L NO AN ORDINANCE AUTHORIZING THE MAYOR OF THE CITY OF DENTON, TEXAS ' TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF DENTON AND 'fEAGUE I ^`1 xw t ALL AND PERKINS FOR PROFESSIONAL ENGINEERING SERVICES RELATING f ; '.v DENIA, EVERS AND NORTH LAKES PARKS; AUTHORIZING THE r EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE. ;i r ~ C THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. That the Mayor is authorized to execute an agreement betxeen the City of Denton and Teague Nall and Perkins 4 w for the purpose of providing engineering services relating to Denia, Evers and North Lakes Parks, under the terms and conditions contained In said agreement, which is attached hereto ' fii and made a part hereof. "o Y SECTION It. That the City Council hereby authorizes the expenditure o Funds in the manner and amount as specified in the r' agreement. k,r tev SECTION 111. That this ordinance shall become effective r` Immo ate Y u on its and approval. passage PASSED AND APPROVED thi3 the day of Y , 1987. x RAY STEPHENS, MAYOR /A YVr ATTEST: Td?,~~M1, an 1. APPROVED AS TO LEGAL FORM: i q:DEBRA ADAHI DRAYOVITCH CITY ATTORNEY ' Y 1 f BYE 4 m r' 9E d-Icy„a~ r r .P +I n 1. a i This C%n?Acr is made and entered into this day of r s r 19870 by and between the CITY of DENMN hereinafter cater and through its Purchasing Agent, or duly appointed acting by representative authorized to act and TEAGUE NALL AMID PEMUNS, INC., a corporation hereinafter called the ENGnMR. RECITALS This CONT'RAC'T is apple- ble to the furnishing and engineering/planning of services by ENGIl1EE~t for master planning, preparation grant applications, and preparation of oonstruction docwrents for Denia Park, Eves Park, and North Lakes Park as outlined in the propos& submitted to MM by ENGROM dated July 16, 1987# and as modified by addendum to that cams proposal dated Septa,bor 15, 1987. These services % tk ,,1 will be provided whether funded directly by MM, by private souross, ar►Sl implemented by CWWO or by Grants or other sources, but only in specific j situations and to the extent that such services fran tirm to time are authorized in writing by MM, as provided in Section III following. { r ,Sl r, S , CCNTRACMAL yx CIE UNDERTAKINGS g1a«r s , SECTION I e ! EK'L( OWT OF ENGINEER It I I I, K The OVM agrees to employ the MGM= and the MUM agrees to furnish ~ an ' engineering services as stated in the sections to follow, and for having renie"ed such services the (WM agrees to pay to the ENGIM compensation ,~f r as stated in Section VI following. 11 aka SE)CTICN II j CHARACM AND E1a'T'ENP of SMMCES The engineering/planning services to be rendered by Engineer shall be performed as required during the following phases of each project, A. PRM4MM%M v" . i tip, t B. DESIGN } C, CONSTRUCTIM '~y Bra. F~ g i1t' ;•r!. it v F. J ti r , ya M1♦ ~ „ t ~ ~ F' J r rrG~ Y w te, !C. % It" y M. S*~I ) r\r t 1 l a., i In addition to these services, other services related to the project that may be included by specific authorization are identified herein as "D. SPECIAL SERVICES." i ilvse various services a_wa hereinafter more fully described as folhuws: A. PRELIMINARY PRASE f~ 1. Attend preliminary conference with OMM regarding each of the 1 three (3) projects. i 2. Prepare a master plan for each park in sufficient detail to indicate clearly all proposed improvements and necessary reconstruction. Same shall include layouts and cost estimates for each park, and shall set forth clearly the '?7GINF.r'R'S recannendations. 3. Fw.nish the U&M all necessary copies of each master plert, including layouts and oc:;c estimates. All reports in excess of 5 copies are to be paid for separately as providod hex-ninafter. (See Paragraph II.D.9.). + B. DESIGN PHASE 1. Establish the scope and advise the aWNER, of any soil, ' foundation$ or other subsurface investigations or any special ' xy surveys or special testing utdch, in the opinion of the MINEER, ray be required for the proper execution of the projects. assist the MM in arranging for the oan&,ct of such investigations and tests. (The performance of these investigations and tests is not k` a part of the ENGINEER'S services and will not be includes', unless specifically au+lnorized in writing under "D. SPECIAL &EVICES" follawing). 2. FAnrnish to the UAW, where required by the oirentnstanoos of the f",r, assignment, the engineering/planning data necessary for s. applications for routine permits by looe..1, state, and federal authorities (as elstirnguished from detailed applications aril E supporting documents for state/federal government grants-in-aid, or for planning advances not inclu'ad in these services). j 3. OWNER shall provide all field surveys (i.•. topographic design surveys to include mistinq facilities and utilities) to collect o;tt on t surii o~ial lopographio features, which in the opinion , required in the design of the ?roject, (as distinguished from land surveys fc- boundary descriptions of sites, easements, righ'ca-of-way, etc.). f 4. Develop the project design combining the application of aound hn^FA,~ I' ~i' ,I engineering/planninq principles and economy which shall be manifested by completed Constructicei Contract Documents, (Plans, Specificatiena, etc.) and assist C;4rM with submittal of Ruch if , } w Doounents to local, state arri federal agencies for approval as my be applicable. 3 ( - 2 - I AEI =,c+,. i. u I y i E • 5, Prepam detailed cost estimates identifiable with the proposals of authceriz& construction, which shall include summaries of bid itrms and quantities on the unit price system of bidding wherever j practical. The FlJGDXM shall riot by required to guarantee the accuracy of these estimates, 6. Furnish to the aMA all necessary copies of approved Construction Contact Documents (plans, speeificatimi, notice to bidders, proposals, etc.). All copies are to be paid for separately as provided hereinafter. (See Paragraph II,D.9,) C. CONSTRUCTION PHASE 1. Assist the ORW in the advertisement of the project for bids. t 2. Assist the CMRIER in the opening and tabulation of bids for construction of project and reoamnead to the M n as to the proper action on all proposals received, 3. Assist in the preparation of formal Contract Doowents and in coordinating their execution by the respective parties. r rJ,z As 1 ,j `r ~ ~ 4. Represent the (iHM in the Non-Resident administration of the Mr r , y`ti ,iJ project. In this capacity, tho EWMER shall have the authority g . i r F to exnrrise whatever rights the WER may have to disapprove cork e r and materials that fail to conform to the Contract Documents when such failures are brought to the ENGIIOMIS attention. {This function of FNGI MN shall not be construed as supervision of the project and does not include on-site activities other than occasional site viaits to observe overall project conditions or when specifically requested by OR= to visit on-site for a particular matter. It particularly does not involve exhaustive r or tsontinuous on-sits inspections to check the quality or quantity of the work or material; nor does it place any f respo,isibility on r24Gn=R for the techniques and sequences of contraction or the safety precautions incident thereto, and ho wil% not be responsible, or liable, in any degree for the j Contractor's failure to perform the construction work in ~ axotdancs wttt, the Contract Documents) . S. Consult and advise the CAM) issue such instructions to the r , r Contractor as in the judgment of the E24GDOER are necessary; and G~ r prepare routine change orders as required. r~Y 9 1 ; x ear 6. Review samples, catalrg data, schedules, shop drawings, laboratory, shop and mill tests of material and equipment and other data which the Contractor is required to submit, only for G ' rr a ; ; oonformanoo with the design concept of the project and compliance ~r 1rI, J t7~ i with the information given by the Contract Documents; and ; assemble written guarantees whirl, are required by tom; Contract } , 'w r ' I p { I it ~h - 3 I f{ i x IJ♦ 1 7. Prepare or rev'ew monthly and final estimates for payments to Contractor i, and furnish to the CVM any necessary f ° certit,oatiuns as to payments to Contractors and Suppliers. 8. Conduct, in company with CWNER# a final inspection of the project 1 for conformance with the design concept of the project and compliance with the Contract Docimients, and approve in writing 45 final payment to the Contractors. ' 9. revise contract drawings, with the assistance of the Resident Project Representative to reflect available information as to how the work was constructed. Furnish a set of prints of these revised drawtVs to the OWNER. D. SPflCM SERVICES Various services incidental to the project, but not within the scops of the engineering/planning services covered by A. B. & C. preceding, t ;;y which may bg performed or arranged for separately by OMER, or may be added to the FWMEE 2'S responsibilities by mutual agreement and written authorization, include but are not necessarily limited to the followings 1, Furnish the services of a Field Representative for frequent Ito be defined by Owner) on-the-site observations of construction. The authority, responsibilities and duties of e•ich Field Representative will be as negotiated and agreed to by written r~s agreement of the parties. 2. Perform right-of-way determination surveys and/or land surveys, perform construction surveys, establish boundaries and monuments, ; c,",''=w furnish construction layout, and provide other special field surveys not provided for elsewhere in this OCN'i'RACT. Furnish r 1 : t r descriptive instruments related to the various surveys, (This Space Left Blank Intentionally) ~ I ee Iy~ t rrl ~ ,III 1'H yI {li 4r~{'4.5. 1' '1t i F~ f a v I,• Af~ 1j + r 6 , vt~1k. "Y t I i 1\ j 3. Appearances before regulatory agencies. 4. Assistance to the ORM as an expert witness in any litigation with third parties, arising from the development or construction of the project. 5. Special investigations involving detailed •'isideration of operation, mainteswu oe and overhead expenses; preparation of rate schedulea; earnings and expanse statementsl special feasibility studies; appraisalsl valuations) and material audits or E Inventories required for certification of any force account ~'I construction performed by the CWNER. 1) 6. Detailed mill, shop and/or laboratory inspection of materials or equipment. 7. Soil and foundation investigations, including test borings, soil tests and analyses of test results. S. Extra travel required of the ENGINEER in cxmnection with the project, other than trips between ENGINEER'S office and the project, or between ENGINEER'S office and any of ENGINEER'S ? associates' or suboontr6,-.Wr's offices. 9. All printing and reproduction costs except as provided hereinbefore in Paragraphs I2.A.3 and II.8.6. Regarding { Paragraph 12.8.6, it is recanaxW that the ObM provide k` construction plans and specifications to all prospective bidders, subcontractors, and suppliers on the basis of a non-refundable deposit. ENGINEER will assist AJNfiR in deterniing amount of deposit required to offset the printing costs for the construction plans and specifications. , i 10. Preparation of applications and supporting documents for a ( government grants or planning advances for park projects. (See 1 Paragraph VI.E.) 11. Revision of reports and Contract Documents after specific k approml by O NER, as provided in Section VII following. 12. Media publication costs (e.g. "Notice-to-8iddere," etc.). ' EfX;TICN III AVnIDR =ICN OP SERVICES sm No professional services of any nature (i.e. master plane, grant preparation and sutmittal, or construction documents) shall be undertaken by the ENGINEER under this CWMAC.'r until he has received written authorization from the CWNER. f} I a ! fy % JS i 4 SECTION IV PERSOD OF SERVICE This CaHRAM shall be effective upon execution by the OWNER and E%naIR, and shall remain in force until terminated under the provisions hereinafter I provided in Section IX. SECTION V COOMTENATION WIM THE 04dM The ENGINEER shall hold periodic conferences with the OWNER, or its 1 representatives, to the end that the projects, as perfected, shall have ` •:I benefit of the OWNER'S experience and knowledge of existing needs and facilities, and be consistent with its current policies and construction standards. To implement this coordination, the OWNER shall make available to the E2ORIMER for use in planning the project, all existing plans, maps, field notes, statistics, computations and other data in his possession relative to existing facilities and to the project. SECTION VI ' THE ENGINEER'S CaGENS ZON For, and in consideration of, the services to be rendered by the ENGINEER, the OWNER shall pey, and the ENGINEER shall receive the oanpe Ovation j hereinafter set forth for the PRELaMIIMI DESIGN and 03ZV IMON Phan" of the work and additionally for SPECIAL SERVICFS that are in addition to the basic engineering/planning services. 1111 remittances by OW.'ER of such oonpensation shall either be mailed or delivered to the ENGINEER'S office j as identified in the work authorization. "Construction Cost" as used herein is defined as the total cost to the OWNER for the exeautio:, of the work authorized at one time and handled in j each separate phase of engineering services, excluding fees or other cost for engineering and legal services, the cost of land, rights-of-way, legal and administrative expenses; but including the direct cost to the OWNER of bl „ all oonytructicn Contract:. items of construction, including labor, ' .n materials and equipment required for the eanpleted work (including extras) l r~ ! and the total value at site of project of all labor, materials, and t equipment purchased or furnished directly by the M&M for the project. . sr. "Salary costs" as used herein is defined as the cost of wages of engineere, draftsmen, stenographers, surveymen, clerks, laborers, etc, for time ° Mkt directly chargeable to the project plus employer funded fringe benefits a r, including, but not limited to, social security oontributions, unemployment, excise arld payroll taxes, employment oanpensation insurance, retirement ~ benefit,, medical and insurance benefits, sick leave, vacation, parking, and holiday pay applicable thereto. r Jt y t R i 1 ~ The salary costs shall be based on the salary schedule attached hereto as prxendum No. 1 to this agreement, Any revision of prior schedule shall constitute an amen mrant to this agreement requiring the pp the min, which shall not be unreasonably withheld; provided, however, said schedule shall not be revised more often than once annually during the term hereof. 1L' A. MASTER PLANS e 'ilia preparation of the Master Plan for each of the f parks shall be considered as the PPELIMlNARf phasr portion I l of the engineering/plannirn,~ services, and crnpensation for preparation of same shall be as followss Denia Park $ 2,750 Evers Park $ 21750 4 \r f t North Lakes Park $ 6,000 z E Payment for the Master Plans (PRa.IMRM) shall be due within 30 days ' ;A after submission and acceptance by the OWNER of the master plan/report ' ` and cost estimates for each park. B. DES PHASEt The prepayat{.at of ocnstruction doc..nts (i.e. + 1 i ~ IGN ' I -plans and specifications) shall constitute the DESIGN of the engineering/planninT services to be provided under the phase 4 terms of this Contract. The preparation of construction pl&vw and specifications for each park shall be authorized by the WM upn acceptance by the %M of the master plan for each respective park. The authorization shall be made on the basis of % 1. An parks j$1.3 million of improvements for all thras (3) parks corbined. R ' ' 2. A11 design work assigned under one authorization (i.e. oonstsuction plans and specifications shall be Orepared at ( the same time for all throe (3) parks). services + Chapertsation for the DESIGN phase of the the constrwti1on coat of the j shall be based on a percentage w intprovemt~ta for each park. 'itte fee percentages for each park are as sham belows V ,f A + i r Dania Park 51 r rN , Evers Park 51 . North Lakes Park 4.51 matching grant funds Should the admit be successful in obtaining rI (total proposed improvements u $2.6 million) for the parka, the i following fee percentages shall be utilizeds Denia Park 51 r Evers Park 51 i North Lakes Park 4i i 7 • a $4' .qtr:v«..v....>,....,..._..._.,M 5: j The above fee percentages represent the total fee to be charged for Loth the DESIGN and CCNSIT",vION phases of each park prof DESIGN phase portion of the engineering /planning services shall be computed at 906 of the percentage fee, and the OONSiKa( T atr 106 portion of the engineering /planning services shall be oarputed k of the percentage fee. Should any lesser auault of grant funding be allocated to North Lakes Park, ENGINEER agrees to negotiate with aNM on a fee percentage to be utilized for North Lakes park between 4.0 and 4.56. se portion of the engineering /Planning Payment for the DESIGN P installments in proportion to that part of services the shall be services due in in the a ESI y DESIGN phase which has been aoocmplished. Such payments shall be based on FNGINMR'S estimate of "Construction Cost", as evidenced by monthly staterwnts submitted by the ENGINEER to MM. Final payment for services authorized in the DESIGN phase the shall be duo at the completion of these services- ' of the work in the event that proposals for construction of any in the DESIGN phase are received within 60 days after autauthorizhorized ed of completed contract drawings and specifications to the MM by the El R, the charge for the corresponding services in t r phase e sh shall be adjusted to the "Construction Coat", as the DESIGN t reflected by the lowest acceptable proposall or lowest bona fide bid if no contract is awarded. Where no proposal or bans fide bids are received, the ENGINEER'S estimates shall be the basis for final. j payment of the DESIGN phase. No reduction shall be made fro the f DESIGN phase fee on account of penalties or liquidated damages or other suns withheld fran Contractor's payments- C. OpNgTkQ)CTicti vmsEt able phase of the engSneeringJplannth4 services E p o 1'de _a defined hereinbefore in 3~°v:ia1 II.C. ; -shan m in monthly of the engineering/planning Payment for the OcNSTn wonthly phase installments in proportion to the E services stall be due ' construction work completed on the baste of the Contractor s monthly i payment estimates plus the actual value of all materials and egaignent or furnished directly by the MM for the protephasef ct. Upon purl Aged the all F ocoplation will be paid rtha stems rized in the of the charge phase. D. Canpensation for the services covered by my given written wtual "P authorization issued pursuant to Section iii may be fixed ass E agreement of ENGINM and OWNER and supersede other prov herein when eo stated in said written authorization _osed by authorized representatives of both parties-In the absence oucn endorsed is of mutual agreement to the contrary, the provisions s furnished under herein for compensation shall govern for all service this agreement. 9y Y ~J, E, Cgnpensation for SMIn SERVICES not covered by the Pte, g, DESIM and CONSTRUCI'ICN phases of the basic engineering/Planning ti services provided here.inabove shall be as followsi i , ,i' { I I For all of ENGINEER'S personnel time applied to the SPECIAL SERVICES, "Salary cost" times a multiplier of 2.50. For all direct non-labor and/or subcontract expense, including, but not limited to surveying (per SPECIAL SERVICES), geotechnical E services, mileage, travel and living expenses, all at invoice or internal office cost. Payments to the ENGINEER for authorized SPECIAL SERVICES will be made i monthly, upon presentation of monthly statements by the ENGINEER for such services, ! Should the OWNER authorize the ENGINEER to prepare grant applications/submittals for any or all of the three (3) parks addressed in the RECITALS of this Contract, compensation to the ENGINEER shall be based on the following lump sun schedule for each r, I parks Denia Park $ 11750 ~.Evers Park $ 1,750 North Lakes Park $ 21000 Payments to the ENGINEER for these services shall be made in a lump tw+ ~''ti` vim atnount upon completion of each authorized application and its respective submittal by the ENGINEER to the Texas Parks S Wildlife pin i SECTION VII RVVISICNS OF MPOMj PLANS, SPECIFICATIONS AND OTM DOCL14MM ENGINEER shall exercise the a me degree of care, skill and diligence in the performance of the servioes described herein as is ordinarily provided by a professional engineer under similar circtirrstances and FNGMUR shall, at no cost to OWNER, re-perform services which fail to satisfy the foregoing . standard of performanos. The revisions and re-work of reports, plans, specifications and other documents during the formulative stages as an orderly process in the development of the project to meet the needs of the OWNER shall be considered as part of the basic engineering /planning serviced however, after a definite plan has been approved by the OWNER, if a decision is lei subsequently made by the OWNER, which for its prop r execution involves extra services and expenses for changes in, or additical to the master k plans, drawings, specifications or other documents, or if the MINEER is put w labor or expense by dela imposed on him from causes not within his oantml Ei~_h as by (but not limited to) the readvertisgnent of bids or by the delinquency or insolvency of Contractors, the M shall be t oompensated i'or such extra expense which shall be oonsidered as SPECIAL r ~~„4 'w.'i~~ OG[IY Ll.Cw7♦ j 9 - f li r I Yd'. p ir_•~.,rw+..a,., c.us,. ,+tiw.r.1.}r4 l,,waA ..~.a ~ 1 i l SECTION VIII OWNERSHIP OF DOMMNPS All documents including Master Plana, Drawixu)e► and Specifications prepared or furnished b;, ENGINEER (and ENGINEER'S independent professional associates and (;onsultants) pursuant to this OOt1PPAM are instruments of service in respect of the Project, and ENGINEER shall retain an ownership interest therein whether or not the Project is corploted. property ma es for information and reference in i f Y make and retain cop OWNER donne ~ connection with the use and occupancy of the Project by OWNER and otherss howover, such domm+ents are not intended or represented to be suitable for reuse by OWNER or others on extensions of the Project or on any other project. Any reuse without written verification or adaptation by ENGINEER for the specific lese intended will be at OWNER'S sole risk and without liability or legal exposure to ENGINEER* or to ENG1tEF:R'b independent professional associates or oonsultants, and OWNER shall indemnify and hold harmless ENGnM and ENGINEER'S independent professional associates and oonsultants from all claims, dVM?ges, losses and expense such attorney's fees arising out of or resulting therefrom. t ai verification or adaptation will entitle ENGINEER to further compens rates to be agreed upon by OWNER and ENGINEER. J1. Swricti IX TE*MTION other Either party to this OCN'PRAOT may tentbiate of CONTRXV the to OWNER to 30 days notice in writing, Upon the ENGUMMi the ENGMR shall ddelivery iscontinue all services in connection with the parformanoe of this OCNPRAL.'r and shall proceed to cancel promptly all existing orders and oontracts insofar as such orders or contracts are chargeable to this CWnWT. As soon as practical after reosipt of notice of termination, the ENGINEER shall submit a statement, showing in detail the services performed under this eCNiRWr to the date of termination. The the ENGINEER pratptly that proportion of tte OWNER shall then pay prescribe6 charges which the services actually performed under this OC MXV bear t) the total services actually performed under this COMMAG'r made, less such payments on account of the charges as have been iouslans and p Copies of all eatpleted or partially completed planning, designs, delivlered to j specifications prepared under this OCfTt'PACT shall be praTt y the OWNER when and if this Catl Wr IS TERMINATED. s ~ I SWnCN X SOOCF.SSORS AND ASSIGNMOM The OWNER and the ENGIt ER each binds himself and his suoo"sor's, executors, administrators and assigns to any other party of this C10NR'RACT and to the auocessors, executors, idtinistrators and assigns of such other party, in respect to all oevenants of this OONPPAL.`T. Except as above, sublet or transfer his neither the C&'R nor thr, SNGYNEF:R shall assign, t interest in this CM?rPAOT without the written oonsent of 1tahe otther. ~ Nothing herein shall be constituted as creatliitg nyy which may a party t the part of any officer or agent of any pub a thereto. 10 4 r Y • SDCPICN XI pTM IMEMNIFICATICNS A. INDEMIIFICATICN } and hold harmless t2JGn=R shall and does hereby agree to ir+dannify the City of Denton from any and all damages, loss or liability of any reason of injury to property or third persons kind whatsoever, by ' sioa~ed by any error, omission or negligent act of EN3II~ER► its E oo fivers, agents, employees, invites, and otk+er persons for whom it is and to the performxm of this Agreement, and t, Nr, legally liable, with reg defend and protect the City of Denton will, against at any its met such claim nd mss. t^k S•~; EMVI'EV IN 3 counterparts (each of which is an original) on behalf of ` ENGU ER by its PRMIPAL shown below, and on Mralf of the OM b its thereunto duly authoeizod) this TEA" NALL AND PFIWLW M. ' ~ " ! , ~ ~ , CI'T`M or DE" + FiJGn=t I K It IY .';i'~ M.1#+'R r r SYi e ,;Ydd. '1 a a HYI IP } ~a AT+FSTt r I.~at ~ . 't AS'1Mt . t i 1. yiaye 1r ( I ±}}1 % r4 f , 'b{,' r ' ..................,~yw- 4M, iw;.:i'yiMMLMlI • 1 r ~e...r+--- is , ~ R `d'ip ti i 1 i Y ' r y 1 ~ , •F.~ rl r li ADpFT1M NO. 11 "Salary and Corpensaticn Schedule" "HOM (for use spec a Services assignments billed~Y") E Date, October 7, 1987 omens City of Denton k ENGINEERI Teague Nall and Perkins, Inc. Oa RpcTI "Contract for Engineering Services" t.. F I. "PRINCIPALS" OUVE ISATION (Billed with No Multipliers), $84 per tour wnvLoms" salary Schedule which are wage rates used in hourly Ii. billings, "salary cost" m wage rate plus Fringe Benefit Factor (see part III below); "HOURLY" billings a (hours charged to project by particular employee) x ("salary cost") x 2.5, all as further defined 41 in section VI ("The Engineer's CaVensation") of CCtMVCTs Fhployee category Waits r senior Engineers: $ 20 - $ 30 per hour Engineers, $ 11 - $ 20 per hour Senior Planners, $ 25 - $ 27 per hour ; Plannerat $ 15 - $ 20 per hour r i r r r' 5`1 C>"' Ileoigners, $ 9 - $ 20 per hour Drafting 2'ecr'hnicianst $ 9 - $ 14 per hour E Draftsment $ 6 $ 12 Per hour Field Representative t $ 5 9 - 15 - S 11 pier tour hour q I clericals p A. r 1 4 4 1 ` III. Fringe benefit factors 32.41 fh ~M1 i . 1 It i r 1 !qq' 1 :.l• w r. rr i k a xt 4 t': l i I dpi an l t~ l ryti: " f t l ~ v t 1~ ~ r+F F P r r 4 i 1 i': ia4nY S ,e 12 - r u. : M r z: ~ ~ rj"'. t rl .wr :+v`.'"111NYiP:)j•'1NM11\lY4o urrrnw dr l r yl r'4V ` ~ 1 1 T~ t r I Vla 'I i ltp 1 , v rIt UE DATE (M14D01ri) 0i ® I ' 8-27-87 PRODUCER THIS CEAIIPICATE IS HIfUEO AS A MATTIR or M/ORMA1gN ONLY AND CONFERS )l NO RIGHTS UPON THE CEhTJPgAT1 HOLDLQ. THIS CLRTVCATI DOES NOT AMLND, /l ROACH hIOWARD SMITH & HUNTER EXTEND OR ALTER THE COVERAGE 0111i BY THE POLICIES BELOW, 1661 NORTHWEST HIGHWAY COMPANIES AFFORDINO COVERAGE CARLANDr TEXAS 75041 'ER Y A DESIGN PROFESSIONALS INS. CO. LETT I LITTER Y 8 INSURED COMPANY TEAGLIE NALL Ats) PERHIN9r INC LETTER C 915 FLORENCE STREET COMPANY D FORT WOR'THr TEXAS 76102 LETTER COMPANY 9 , LETTER -Ell TTHppOTTMII~~IBTf;QlltTlP URANCS OACWNa~IONO~~~OXSHACTV00.0~lfRO~O/CI~IMFNfMTMRROY/BPLCTTOTW~IIICf~I'TTHIS IAYIYIPOCAIILiG111 Bt If, al AV PE IE1~IN, THE EIIUAANa APPORDID IY fHl POLICIES DLSCFJMV N/RLIN IN SUBACT TO ALL THE TEAMS, IMCLUSIONS, AM COi _ ' tIONB ApLR~ q~1hT Pp~~y LIABILITY LIMITS IN THOUSANDS TYPt DP WSURANCI POLICY NUMBER pit[ 'PMWD'ry Dtq pEiAC rl MKI AoOPiatL i „ 304 OCC OLNlRALLUBILITY uii~v ' s $ CDMPBPIENIM I" PKMNNKrAl" , 0!adI 1 CCILAPSE IN2w r . MODLCWg00^tTEDOKRATIDAS ~r OONEMC1UAl D $ $ IAEPEA0EN1 CONTPAim 11i MINI PRDPERt9 OAhNO[ I PLNICNAI Hof PERSONAL INJURY $ AUTOMOBN.1 LIABILITY ~r~.I~ Rom $ ANY Av►o ti 1 ALL 0 0 Ali OW hNS,I 7 t1,fg ALL OWNER AnOS (►PN.~A57, ! fMMOkPfmah $ a . "rit NM[O AUTDI 0 DAMAO~rr F 1 , M111.OANED AUIDL pp P' OAMOlLAILITY pOAMNEO: ~I~^7 TI d' lxau LUSNJTY xD S LOML0111 S /TIER 1W UMIIELLA EDAM ITATUTOAY } WORNEM'CC,Am"TIOk WICHACODEN4 AND ~9EAStlOIKY 1t11D iAVLOYtM' LUBAJTY (d3EASE4AOi tMPlOV4El I cnwot pROm59I0NAL k 491039 EI-20-87 8-20- SmAl LIMIT W/$50000. , LIABILITY •CLAIMS MADE• DEG. PER CLAIM Cip omAATM)Mm=TANBMEHICIEfkBPLCNIITEMS sw ' i, BCk11pTN1N FOR ppdFE8820NAL LIABILITY COVERAGE THE AGGREGATE LIMIT IS THE TOTAL INgIJ"E AVAILABLE FOR CLAIMS PRESENTED WITHIN THE POLICY PERIOD FOR ALL ia; s a N , MOULD ANY Of THE ASi DIJORAlOPOLICIII N OANCKLID IIPOAt TIN! Ix /IAAT OATL TNIREOP ik/ ISSUING COMPANY WILL lN0lAVON TO 1 i MAN. i v DAYS WRITTIN (!OTICI TO TNt ClRtN4CATE HOLDIII NAMED TO THI T' LEPT, BUT PANUAE TO IUCM NOTICE SHALL NAPM NOOBLIOATION OR LMEJTY F' ` ` S, , OP NY xW0 t1►OII ANY 1 Ol T A 1 1 ~I , a i~ " ~ IZEO P;E 1•~l,~N 8 + i ~1_ - r .~tt I V, p A f1/ e'7. a I I A ~ I , i ~ S'y,J 1 1 .I r t tl I f~l~ I i I ~ I tY i I 1 3y Ir , I I I J i ~ L I „Y' +A ~'j111 tYlfh I ',I 1 + 4 t S .fit -FT-Tj -1 s 4 t,y G e I 4 ~ a pr t~ I k r r I'4~ f~ 7 X11 t ~ 1 '.F wt`,1Rti,e 9rrtiiF !a`~ rr Ifs ~ rr`a; < t` a t ,J SKI d ti r a I i•~r ~ K. ar~+t f PT N , • r r~Yt } I ddd ~ ~ t<~ t it I ~I r ~~a I~Y 1 { tt'T ty'i „ 5 n n, n r''i. Y ~'1 t~~~ ~ ~ ( n 11 ~ ~ !t y f a •I V'V 1.1 Yi Yit1 ' r J~1tµd t p~ S` a t ;1a I , r..rwr 'i:- '7 i ~1 I~I~lr i r" Ir s I I Ip 4. 44' A~ }r'~ S 't t rw h r a .2083E 1-'• NO. AN ORDINANCE AUTHORIZING THE MAYOR OF THE CITY OF DENTON, TEXAS + TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF DENTON AND MAXIM ENGINEERS, INC. FOR ENGINEERING SERVICES; AUTHORIZING THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN'EFFECTIVE DATE. THE COUNCIL OP THb CITY OF DENTON HEREBY ORDAINS: ` SECTION I. That the Mayor is authorized to execute an agreement between the City of Denton and Maxim Engineers, Inc. ".a for the purpose of providing asbestos consulting bngineering, inspection and testing services at the Denton Posner Plant, under ~ s. the terms and conditions contained in said agreement, which is r attached hereto and made a part hereof. fJ;a `b SECTION It, That the .ity Council hereby authorizes the ~1',~' c1r 1 s expen tub"funds in the canner and amount as specified in the FYI agreement. r F7~1'1 SECTION III. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the 11 day of Noye!A9I!(t yr~L", I.. Y 4 N RAY STMENSt MAYOR • ATTEST: i r ! 6 e v ~ APPROVED AS TO LEGAL FORM: ~v DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY , l Ps a lJ BY: c w x S"vV4 M1 ' "r 1 c ,..w,.,......:,,..v:,.. wtw, Via'? a[.'ii..m;.rv:m u„sv ~a•'.a:.,,,..wyr , s r, e.Z lrt r lit • l DATE: November 17, 1987 CITY COUKIL REPORT { i ' 70: Mayor and Members of the City Council FROM: Lloyd V. Harrell. City Manager SUBJECT: PURCHASE ORDER 181"1 - MAXIM ENGINEERS rr ;1 RECOIit•ERDATION: We recommend this purchase order to Maxim Engineers in the w amount of $23,920.00 be approved. S_ UMMl4RY. This purchase order is to provide professional asbestos related consulting, engineering inspection and testing services for the removal of asbestos r , ; r from Turbine Unit @ and 5 and associated piping at the municipal power plant. { lit F .i rt~ #~~Yr.S f Id i rq 1 4 Purchase Order 81661 Maxim Proposal dated 9/9/87 PR06RA , KPARiIEnTS OR CROUPS AFFECTED: a Electric Distribution y,f11Y, E7 1yty, 4 r 1y# 1 4) FISCAL IITACYs 1987/88 Budget Funds for Maintenance of Power Plant I Account Number 610-080-0231-8339 Rai"ctt lly subaittedt « r ' y s r Lloy V. Harrell. City Manager r ~ . F Pr"ar~d byl t t Af v i•,~ Tom D. SKaw C.P.M. ~Ty'y yy.1 YEA } *#pt r i Titlal Asslstant Purchasing Agent ~ ~y Fs, f 1 A ~ ,'kr 4 7' 15~ . » e, a~. Approviedl " r ~4' h -yy /IM! n 3. Ma af►llI$ C.P.M. 4 4 , .try f1 l11~ Purchasing Agent .~.,.........o.m.w4MWw+t rot . r' ~ w , . ' 8'tilF,e~,W,..+...a(w"WFW',.H.n+...' ~.,..t e rr 'r i is i"~ re t r r CITY OF DENTON, TEXAS 901-8 TEXAS STREET PURCHASE ORDER DENTON,TX?Wl t LP O. NUMBER DATEIVENDH'R NO. DOCUMENT TIPI 81681 11/06/87 COS NAX30001 VENDOR SHIP TO: NAXIK ENGINEERS• INC• ELECTRIC PRODUCTION p342 PABENS r'fh~ CONFIRMATION ONLY Pe0• BOX 59002 DO NOT DUPLICATE OALLIS9,TX 75229 C~Ca ~~+li +I ITEM, AQ¢OUNTNUMBER UNITBNUMBER DESCRIPTION BID NO. LINEAMOUN' h y Y1 f 619-.089"0261 '8339 TO PROVIOE PROFESSIONAL' 259990600 p.410:b80:0351.8339 ASBESTOS RELATED CONSULTING i 610 OSb`:Ot51'83340 EN41HEERINGSINSPECTIONSTESTING > i' 4 410 :ObO "O~f 83'39 ON THE REMOVAL OR ASBESTOS 8 414:0410':0251'8339 aFROM'UNITA4 AND 05 TURBINESo 8 610-:4801.4"1:6339 PIPIN40 I t' ' e+ y 1 r a . y+1 .b 7 v t~ti` R,~ 7~ '.ti 1 '4 I . ° TfN Of Oletone Tsm Ira tax ~flenbpt-NOYN BIN No. 20. ~ ; a AM~rMla~ P.O'%Numbv 00 all E1L, Shlpmant. OW Involo c j SMPMWWiftv~0.LOltyofDeMon,oras Indlootod. By } off" Ir,puletN TO: r D>h Of OOM6% Aaobuntr hyobfo John J. Mwhall, O. P. M. Putahulnq Apont r ` ~1 l g pfd L MoKIAI* At„ Denton, YX ?W Tons D. ww, w, 0, P. M. Mat Purolwln0 AWI L , ,f (a N WIftied 0 ft*" OrOM Suteetl-5311 DI!'YV Mote 91t-0049 The city of Denton Is an equal opWuatty "pWiff h. < 1 I 1 Msxlm Engineers, Inc. Geotechnical Materials Testing ConsuRams September 9, 1987 Exhibit B Mr. Tom D. Shawn C.P.M. Assistant Purchasing Agent City of Denton 901-8 Texas Street Denton, Texas 76201 Rag Proposal No. 7-1132 ' Asbestos Removal Turbine Nos. 4 i 5 y„- Rebuild Denton Power Plant Denton, Texas Dear Mr. Shaws r r Pursuant to yBur recent request, Maxim Engineers, Inc* is pleased }i~ €a to provide the following proposal for asbestos-related consulting engineering, inspection and testing services on the above rk4,''„ referenced project. The project consists of removal of asbestos- containing insulation materials from generator turbine and associated piping/components. Maxim proposes to provide the r~, .twl followings 16 Contract Services Services to includeli conducting of a pre-bid meeting and walk-through with prospective contractors, review of speoifications and addends. recommendations, evaluating bids and providing recommendations for the successful contractor. Hot to exceed cost ..............~........r~. $irlooloo r 24 Monitoring Project YnsibectionYkir - Services to include l r,. M coordinating and inspecting of the work perfatuaid by the L~ abatement contractor. once asbestos removal work starts, a representative of Maxim will be on-site full-time to inspect the contractor's work, collect and analysis (on-site) air samples by Phase Contrast Microscopy in accordance with EPA and OSHA requirements and recommended practices (based on anticipated construction schedule of 4 weeks, 6 days/week, I 11 hours/day for each turbine may decrease or increase in relation to actual contractor's scheduling). Estimated cost $23,920600 k r ha 2342 Fabens r PO. Box 59902 air " +r 041184, Texas 15229 (2t4)211,1616 Y Sf • ,~.rLATN4.w ate.. . be Mfi,Ftl/W^ Id'J. RN lla.w r1.. 1 F ASBESTOS SCHEDULE OF FEES FOR CITY OF DENTON I. Personnel services= Industrial Hygiene Technician (building survey and bulk sample collection) Industrial Hygiene $ 40.00/hr. Technician (on-site inspec- tion and air monitoring during abatement, includes collection and on-site analysis of I1 up to 8 PCM air filters per 8-hour shift)* $ 45.00/hr . i Industrial Hygienist Certified Industrial Hygienist $ 55,00/hr, I Staff Professional $ 75.00/hr. Staff Architect $ 75.00/hr. Drafting S 55.00/hr. r Secretarial $ 30.00/hr. S 25.00/hr. i additional samples in excess of 8 per 8-hour shift will be billed at the standard analytical rate. ? YI. Analytical sarvi e. (Dallas Laboratory); PLM Bulk Sample Analysis $ 35.00 ea. X-RAY Diffraction Bulk Sample Analysis $175SEM/a Bulk Sample Confirmation .00 aa. PCM Air Filter Analysis $275.00 ea. SEM Air Filtu Analysis $ 30.00 ea. TEM Air Filter " " " " $275.00 ea. ; Analysis $380.00 ea. Equipment damage from personnel monitoring services will be additionally billed at replacement or repair cost + 20%. Laboratory analysis turnaround for PLM and PCM methods is hourst samples received at our laboratory by 10:00 a.m., will generally 24 11 have results reported verbally by 4900 generally `t received aat our laboratory by 4500 p't°' of that same days samples reported t ou l b p•m.l will generally have. results riquiYi 48 to 72 hours OtQ Shorter ttime period , it rean TEM quired can obi E+ accommodated. Rush surcharge of 100 may apply on all samples. Quantity discounts may apply. -These services are for projects in the Metropolitan Dallas/Fort Worth, E ~,K'•; Austin* and Tyler arcs. projects outside of these areas will be additionally billed as follows ,rev ~ • - Vehicle Mileage Charge $0.40/mile + the Per diem (meals i lodging) hourly service rate - 875 oo/da~ ~ ~ • Travel Expenses (airfare, auto rental* etc.) „ Cost + 20 Long Distance i Mobile Communications ..640666 Cost + 20% Terms of ' payments Due on receipt of invoice. A finance charge of p ,f 1-1/2} per month will be added to past due accounts. Rev! B05227 Y a ow ft •"'V r t " Mr. Tom D. Shaw, C.P.M. September 9, 1987 Page Two Only services actually utilized will be billed in accordance with 4 the attached fee schedule. our services will be invoiced on a ° monthly testing or inspection unit-by-unit.-basis and will be sent to your office on the last day of each month, our final invoice will reflect the total aggregate for our services and invoices. It thi:± proposal is acceptable to you, please sign the enclosed ' ell copy and mail it to us, along with the completed "Agreement for Services", at your earliest convenience. We appreciate the opportunity to provide professional asbestos- related services to the City of Denton. Should you have an questions or require any additional information, please do not 4 hesitate to contact our office at your convenience. r' Sincerely yours, Ik'4, r KAXIX ENGINEERS, INC. 1 : R S. ti Gary W. Andraws, Manager, t Technical services a t iy GWAItla Enalosurest Agreement for Services f Fee Schedule H cat` Mr. Gary Crisp ;ACCtPTEO SY: DATZI 1 v eC ~ ~ e a Z r tr _ r } : y t R,, et6 y+t ! r 1 ~ S ! VY • , ytI t 1' j1~~~YI10 !Y. ♦Y1 ,..i t r"~~ t al r ,__...,..,w+awo-:.Wtll1V!1~iIk1Ai8M!"~~FW i++nM.: ^.w' r s °a AGREEMENT FOR MATERIALS ENGINEERING AND I RELATED CONSTRUCTION INSPECTION AND j MATERIALS TESTING SERVICES THIS AGREEMENT is by and between _ _ _ _ The City of Denton _ y . hereinafter called CLIENT and MAXIM ENGINEER& INC. a Texas corporation, hereinafter called MAXIM. who agree as follows: 1. DECLARATIONS. CLIENT desires to engage MAXIM to provide Materials Engineering and related construction Inspecticn and materials testing services in connection with CL IEj+fl"sroject 1`THE PROJECT") described as follows: dsiestCCS-.cQludki$9_ en nee ing, inspection and_testing services for urbane Nos 5 nu QW2r- MAXIM has submitted a fee schedule to CLIENT. a copy of which is attached hereto and t made a pan hereof as Exhibit "A." for Materials Engineering and related construction s inspection and materials testing services, which fee schedule is acceptable to CLIENT, 2. SCOPE OF WORK MAXIM shall provide Materials Engineering and related construction 0inspection and materials testing services for THE PROJECT in accordance with the accompanying proposed -scope of services" made a panhereofasEahib'rt"8"and the -terms G h and conditions" set forth on the back of and made a pan of this Agreement y ti } r EXECUTED THIS _ day of . 19 CLIENT a ~ - ax . ' "r 4 f By. rise rte MAXIM ENGINEERS. INC. Gary Andrews TO $E COMPLETED BY CLIENT Tide , VP FOR PAYMENT OF SERVICES: t I11vnle4 to tM Aecmell ot: M 1 ~gr5 .y~ rc '1 1 i+ fbffn I y~1j, Zip Code _ - a . Ph0n1 Numbef _ _ 11 FOR APPROVAL OR INVOICE: M .r 1 A It the Invoice Is to be mailed lot approval to Someone other than the account charged, poke indicate where b mail Mne ir,voiee in f tM lipace balon. Till@ t } t r. Y TERMS AND CONDITIONS TO AGREEMENT FOR MATERIALS ENGINEERING AND RELATED CONSTRUCTION INSPECTION AND MATERIALS TESTING SERVICES ARTICLE I. SERVICES. MAXIS! till: I I Act for CLIENT in a professional manner, using that degree orcare and 3.3 MAXIM is not authorized w revoke alter. relax. enlarge or release a skill ordinarily turei-ed by and consistent with the standards of the professnnpracticing lathe same orsimilarlocatiryofIXEPROJECT silt nor to s prc%v H accept ray portioan or tlo the S o& u~ntractdocune cal 12 Protide only those senicet Lima. in the opinion of MAXIM. lit oilman the 8uthoriaM in -Aritingby CLIENT or his authorizedrepretpentative technical and professional artot of expertise of MAXIM and which MAXV4 that] not havr the right of rejection or the right to slap the war MAXIM is adequately starred and tquippeJ to perform, except for sw h penuds at may be required to conduct the sampling Leads I,3 Perform all technical unites under the lent rol direction of a Registered or Inspection of operations catered by the Agreement Proressional Enlineer and In substantial accordance with the basic 3.1 This Alntmentmeybe terminated by eitherpaeyon Ica 1101dq{wring li requirements of the appropriate Standsnts of The America" Society for notice or by mutual agreement If this Agreement is terminated by e{tbr Testing and Materials. shereapplicable or other standards desigmtgby party, MAXIMshal! be paid In fullfor all services performed through thl CLi ENT. termination date, and the CLIENT SAM be provided with a complete repo s 1.4 Prompdy submit formal reports of of tests, inspections and services the muiu of testa and analysis conducted prior to terminatioa E performed indic'ating.whercapplicatde.compliance with THE PROJECT 3.3 NeiiherCLIENTnorMAXIMmaydettlauusignsubletortnnsfeehi' speciricauonsorothereonvoodocumenu Sushreports shall be complete dutlnor inuresrin this Agreement without the wtirunconsent oftheothe] anJficwLcitinlihesesuperformeJmethtxlvernPloyed.taluesobtaintd Pant, Pens of the structure or PROJECT area intuited. 1.5 Employ testing machines wlhk'h hate been calibrated within & period not 3.6 The only WARRANTY made by MAXIM in connection with in krvkes! exceeding twelve 1111 ssunths from the time of use by Devices of accura. performed hereunder is that it wig! use that degree of can sad tki{I as lee l tractable to the National Bureau of Standards of T forth in Article 1.1 abuse No otMr WMRANTY ' i the United States ITyllod, Is inside oNnbndod for wMow r oxl~s~ a Department of Commerce and, upon request submit to CLIENT. or his provided Klima. r authorized «preuraut6t, documentation of such calibration or ARTICLE 4. N SU oral or rrflltM rportt of findings nuQo 1.6 Consider all reports to be the confidential property of CLIENT. and 1 MAX L. INSURANCE diva" it reports on17 to those perwns, organliations or agencies specif^ s l MAXIM shall secure and me to pr esrouathe full period of this tally deslgnYted In ruling by CLIENT or his authonaed representative. Agreement Workmm insurance to do nit adequate ly from claims aridly 1.7 Retain allpertinenirrcorJsrelaGryrothewrlictsperformedformperiodof Iury.de hotmeaiCompeltAincuandfrotheperlrmancely Ave years following submisilon of the report during which period the Injury, death or property tamale sI may arise tram the peRotmance of records will be made available to CLIENT at all reasonable times. Krakesundrs thisAlreemcwi th CLIENT MAXIM oMIL f upon re rr(med rep rtifkadon ARTICLE! CLIENTS RESPONSIBILETIES CLIENT or his authorised Within the limits ~andr conditions of such Imuruxoe. MAXXIMutlva reprcsenutlte will: ~ grtls to indemnify and uvtCLIENTharmkufromandapinstanylmadanage. P u Y tl ProvldtMAXIMwihOilplum.'.Sfsificatlons.addenda,changeurden orliabiliryaAslnlfromanyneglgentacnbyMAyflMlrslgeat►IUltaadi uppm4eJshop c ingsandutlttrinformatlunfortheproperperformaact consultants it mployeJbyIL MAXIM AaIll not he ttsponu'ble and WENT ' of MAXIM. shall Indemniry MAXIM foram) less. damage or liability artatng from any ' 2 Gsutauthodzatlun{nwtitinglivingMAXlMfreen%esstoTHEPRU aegtigenisets by CL[ENT.its Agento vsfEanil otherconaulianittnpfoyval 7 ? JELTsix.arid toallthnpsoryarNwheir matrrialsarcpreparedoruorcd. b3 iherr~ttrT~eftns' ` 13 fie}llnatrmwntintiYlee tmur Armww't Y)CLIkNflreprcsentatNe with a~eieYalltlairFL~aat~ r on F. final I E mp vs, ter SS l\IS1'a senivv. W Ne pcrfumuD under this Nhon tat Arm w baseeumplet N- Ary to n it this Aeretme rest tt AgeeemenL such i„ No{mu ance.ofwhltettrkindor type whkhmaybectrrtedbyMUflM is f inormunun and JY;u, interpret and Define C'LIENTa policies and Jr to be eoasddercdis in anyway limiting rheContractor's or subeontrscyola tai}ion.wlthrrtpectenTHEPRWE(Tandwunkr.alCLtENT)exptnse, rcaponsibilityfordsmagesresuldilfronskhopendonlesffoefur63shln/ { s ' 1 Satoh us'tt kvt urvdc'" as may bt requested by MAXIM work and materials to THE PROJECT. CLIENT agrees. <henfon in idd 14 Drs!geate in writing thou pcrwna or firms who are authorized to resells, s include. uch requirements forIncluded Insurance coverageand perfoimaace bonds W ysy r troples, of M.1VMl invpnriun and test rop„rt► secured aW maintained by THE PRODECTeoratems ras CLIENTdeems P4kr r ,:y, 23 Advise ta,k\IMlufficentlyIn ldvanceotamy Opera domwasWat low for adequate to lndemnilyCL1ENT.MAXIM. and other eonorntdpart(ta auilnmenl of personnel by MAXIM for uompktlun of the requtrcJ al a[nit claime loaders a/esand to iasuereompl!Ities ofworkpirfomtaoce services. Sari sJtamvaurkr Shall N In wordance with that established and materials with PROJECT rcqulremtnu " t , 11 by mutual lgretmemof The Pardew ARTICLES. PAYMENT.- 1 01 { te Mew THE PRWE(Tcontrw'Wttltherby the ConuructiunCon tracror 51 CLIENTitJIpayMAXIM forsen4wandexpeaus{natcor4nctw7shrhe y' 4 diM'i wri men onkr to anached fa sch tad ale r Exhibit At MAXIM will submit prgml l %alcat to is) Securt and de litii w MAXIM v ithuul civil rte MAXIM. preliminary CLIENT monthly and a final Ivallae upon temptation of In wort Each rrpn)enugsewmpksofehwemYuAals harirt sstllousewhkh Iavoke.on presentatiortis dueend payabkby CLIENT or his authoAud ! rcqulre leading ttyether with any rek~anr data of re materials. rcpresenutlve. IN obtainAndhandl racilitlet nee 32 MAX1Ms7alllepalQEnfullforallsenknutwferlheAgreement laeluding speviAed iaspa'tlon and alas any additional unites in eauess of those stated In the original Agreeauat Ie1 Prosi%kInd malnulnrot The uklit MAXIM. adequate &pntiatTHE to specifically authonuJmy CLIENT. r PRWELTforu(eswngeandpnapercuringofualspalmenswhlch 1,3 The CLIENTS Obligation in pay for the work contracted it is no way all, + must remain on THE PROJECT )its prior to testing dependent upon the CLIENTS sb{lit) W obtain A mewing, approval of 1 ARTICLE 3. GENERAL CONDITIONS gouemsntntal or rtlulawry agents or upon the CLIENTS successful 111 ` 341 MAXIM, by the performanceofunlcescotereJhereunder. does not in Any completion of theprojes-t I way assume. abridge or abrogate any of those duties. responsibilities or ARTICLE 6. EXTENT OF AGREEMENT: { authorldea with fakeer! to THE PROJECT cutwtruAly ttlud in THE The AlrtemenLlnclud!ngtheseurmlandeondidaa►«pfeteantherodn e PROJECT IrrMlecta design engineers, or any other design Agencies of at eament beiwrta CLIENT and MAXIM ltd supersedes ail paler n 00, tladonarepreunnu'easoragreemenuwrlhenoeonLTbilAgnement~y u 7.3 MAXIM shall not he retlr naible for acre of omissions of Illy parry or be amendtJ only by writua iaslrumem signed by CLIENT and MAXIM. i ` parallel Irlsvi tl In the dtdp o(THE PROJECT of the failure of any ARTICLE 1. APPLICABLE LAW; itontrt lorof subco tim-lor 10 conttfuo any sspecl of THE PROJECT la aecetJanca with rtcommendaNonS contained In stay correspondence wsbrJ Wc mmendadoo Issued by MAXf or T Agreement shaA k laserntJ by the law of the Slate of Tessa !d ARTICLE S. Asbestos Addendum Attached. s. .....slaw. R Maxim Engineers, Inc, ARTICLE 8: ADDENDUM TO AGREEMENT FOR MATERIALS ENGINEERING AND RELATED CUNSTRUCTION INSPECTION AND MATERIALS TESTING SERvICES: ASBESTOS Please complete and return to us at your earliest conveniences we will not be able to proceed until this complete fora has been received by our office. General Information: _ Date: O9/ ) i Q9L87 Authorized by: Building Owner: Gary Andrews C+*v of Denton Location of Building: Turbine Nos 4 6 S Rebuild lexas MAXIM ENGINEERS, INC. for (MET) in agreein to consulting anqineerin g provide service!; asbestos abatement of Asbestos Co taining inspection sting (air m therein inmakes the following disclaimer of liability for specilicAservi es used the Client: below as ordered by MET agrees to provide investigations (se of premises in order to determine as.as where ACM}are the above referenced condition of the ACM, and the extent of t}s present, the type and hazards and necessities for removals and associated insp~Ction,wconsulting engineering, and air monitoring services for any ensuing abatement ' activities. MET cannot be held responsible for limitations imposed by the Client's budgetary requirements or the scope of Maxim's r~ j specific directions by the Client. tthorized work or This work will follow EPA and OSHA regulations and idshtification and control and removal of ACM, The Client will. rovide MET with complete blueprints, records of modifications guidppances for t, 'M and maintenance records for review r project speoilicatioTh Client is ultimately and solely responsible for dispk osit', n of available) in his this buildinq, and any recommendations from M information only. The final decision as to the appropriate disposition,~tit any, o! ACM is the Client's, afro-th we milM. Client further agrees that the contents and findings of this work may notTbe revealed to any persons without the expressed written consent of MLI, Samples will be retained for sixty disposed of unless prior arrangements have }been dayst made in writding. they will be Signature of client agreeing to the F' payment of work performed b above conditions and responsible for y MAXIM ENGINSL►R9, INC. Client: ,r 2-- By (as Client's representative)s Dates `.1 r:. a HIIIHII-1114141111111 III !111 '11111111 1 [111 i k V;: 1 - - - - - - - - - - - - - - - - - - - - - - - - x~ r ' p i ~P~1 A]l. r 1 , fk ~~~t~~~JJJ ~ Vr• r t ~ b K ~ 4XY4`i1I Ef] 1 ~ 9l ~i~ 1 1 •ti.i (t'~I ~t ~ 1 ]fw, J •i 1 ' I X11 4' (al 7~i: din ] y. i 1; 4 r ♦ ` f I, j" . 71 off'"- 1rh r! F~ M ~ ~ S T~.S 1~1 n,Y r}~~~',''~~tr u~~ n^'•' IMF.. - _ "`.~"!'w'r~r^"""r~IMMWy4M~.1~+~...r..... _ .«,nw~..• , ~f 4 c r °+J Y S, i~ f ~ t r }4 1 r ~ 1 ~ 1 $1 n~ N r 1 ~ R CITY COUNCIL REPORT FORMAT TO: Mayor and Members of the City Council FROM: Lloyd Y. Harrell, City Manager ' SUBJECT: Appropriation of Funds for Construction of Tennia Center ' RECOMMENDATION: pr~i , t E. 3 Approve ordinance appropriating funds for construction of the tennis center in North Lakes Park. ' l SUMMARY : r k! The $25,000 from the unappropriated fund balance of the Recreation Fund will be matched by private contributions, V } ' BACKGROUND:; The Denton Tennis Association conducted a fund raising campaign ~ 1 y that raised in excess of $20,000 from private contributions. PROGRAMS. DEPARTMENTS _OR GROUPS AFFECTED: +r~tj The Parks and'Recreation Department's tennis program will greatly r`t 'benefit from a permanent facility as will those citizens who use The unappropriated fund balance of the Recreation Fund will be reduced by $25,0.00. OIL'' atC RESP FULLY SUBMITTED: ' w /40 I) ''F ^Y I a Ci Manager Prepared _W ±s ale Alicia A~ Mentell Title Superintendent of Leisure Services W_Ab • 1 r rr,, roved: . t s WIND a Y title , .A'01Md '.M f>A n _ F ~ v ~M`T '.wMf'.. .1.. .._l.w IOiSP~a.IT1~ar~~IWT/Y"W'W:1.IWn ♦WwyxM .I .w.._. - !f J .t 1 ` RI r © J ' I C1Ty of oENTOM, TEXAS "VIC Center/ 321 E. MCKInney/ Denton, TX 7020 t + r, i M E M O R A N D U M j s r I TO: j' Betty McKean, Executive Director for Municipal Services f + r' and Economic Development FROM: ¢ ~,tzrti Alicia A. Mentell, Superintendent of Leisure Services t P' DATES November 21 1987 ,a r r r•=_ s~ ` SUBJECT: Appropriating Funds from Recreation Fund for x r~,` Construction of the Goldfield Tennis Center rti s The North Lakes Tennis Program is currently operating from a rented { z trailer which has grokfng tennis proved insufficient to meet the demands of the Program area, In order to provide a ermanent >µ~rt facility for this program area, the Denton Tennis Association f undertook a,fundraising campaign with a goal of generating $20,400 in contributions from the private sector. , The Parks and Recreation Department committed $25,040 in matching funds for the construction of a tennis facility to the Denton Tennis Association if it reached its goal. The Association did reach its + goal with'the contribution from Alan and Shirley Goldfield, f we are now requesting approval of the ordinance appropriating funds s y from the unappropriated balance of the Recreation Fund to honor this commitment. ~iq 1, rf K 1 7 A Monte 1 : ,t. • g s,, 5~ Copy to Steve Brinkman , sr~ MlIM02092 a + ~r IVI WiTWV .ti' ws~~Kl7I b"ton RocrNllon / ton rixa x' t hrkoond Mn r / rI1~lats•il70 Err ! ! . i ~ ~ ~ ! I~ ~~~Y• ~ ~ s , + ' '"`ny±ww,irrlwpalzawar...., ''yy. h }I'Inli , , r i M W i f p I 4 f hk 4t 1a ~f~ < i 4 r _ s ,Q,r + iti . z A2036L r r •r" NO. a V !3 I f~1 • AN ORDINANCE APPROPRIATING TWENTY-FIVE THOUSAND DOLLARS FROM THE ~ ' UNAPPROPRIATED FUND F,ALANCE OF THE RECREATION FUND, FUND NO. 2619 TO ACCOUNT NO. 261-031-0062-9101 TO UTILIZE FUNDS FOR THE ! i CONSTRUCTION OF THE PROPOSED TENNIS BUILDING AT NORTH LAKES PARK; AND DECLARING AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: k ~ r ex SECTION 1. That the City Manager is hereby authorized to trans er t e sun of Twenty-five Thousand Dollars ($25,000.00) from the unappropriated fund balance of the Recreation Fund, Fund No. 261, to Account No. 261-031-0062-9101 said sun to be utilized 4 fo'r 03 construction of the proposed tennis building at North takes Park. SECTION II. That this ordinance shall become effective > 4,Y~ l~Mr C ~ ,4.r'a t} neUT-&TaTy upon its passage and approval. ;1 , 1A PASSED AND APPROVED this the day of , 1987. 1 r F a r w; ~ e rr.~yf' yr RAY , MAYOR L"4 AT' IF ' ..,7aa Y 4. 9 i CITY SECRETAR ti~r ♦•O + APPROVED AS TO LEGAL FORM: DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY ~}*11 Y ~rt Rye. 1` By = } 1, 4 01 f 4 ~f'.v f~ ~ x y f;i • r. 4 'v 1. t 1 I r' rr 1 F I r`. r 1 kl { ~I 4 li ~r ' .1 Y k ~ ,rk1 ~S1a1~S.1 .1 1 t 1 t I L tl l ! i" " n rlaC ' ~r r i. it ' d ~l~i D~ I ; r r 7 ~ I Y 1 .1a~ 1 w~ ~ ~ , 1~ ~ ~t 4 t , e. ~ r I ,5g h~w4 f Ah~ 5}~ I ~I. y'l~ ~ 1e = y r rz 4 Y 4 I'thA ~ J n C r " f vyr' f r.r~tj V a. a. rT 11.5 ! ky ti _ y1 II ~ ~ f. I 1 tl Y Y '~ja 1 ' 4 1 m ~J vk t /r~'.x Il t ~,w,...a - .-...-+..v►ewq:#.w~MC^Y~'*.r19§~'#rt'tP9 1 ' d " fi 1~ '1' 6 '4. i~YO~lI M~ r~ u , 9 DATE: tt-11-87 La CITY COUNCIL REPORT FORMAT TO: Mayor and Members of the City Council FROM: Lloyd Y. Harrell, City Manager Approval of a contract with Fred Moore Child Care Center in the amount of SUBJECT: .ro $25,000 to provide dad care for low income families. RECOMMENDATION: The Human Resources Committee recommends approval. SUMMARY: ~r Fred Moore Child Care Center requested $25,000 in funding at the E r~6,, ! May S, 1987 Human Resources Committee meeting. 3 PROGRAMS DEPARTMENTS OR GROUPS AFFECTED: y N/A ~~•`r r, , r p. ky~r+ BAC CIC ItOUNbs Ttre Human Resources Committee recommended approval at its meeting of May 7j 198 FISCAL IMPACT: d On Septemb¢r 15, 1981 the City Council approved the 1987-88 Budget which included the ;25,000 for Fred Moore Child Care Center. r r~ ~•,r t ~ ,,'a t 1' J4 ~4 t, Re c yyl nit f ; oy arre C1 ty Manager w Prepared byt , ° +kr, ry✓ r Ara ROSS i; Cokbunity Development Coordinator roved t ~,~a f, 4l. q~t;, ' av l~son~g gxdtutive Director Hfor Planning and Development, ~IYJ'. S r ~ ~ l ! 0. nwr+~+#i,t+60WLe'sYRd,N#!Uh~'~ i l , 55 1230L NO. AN ORDINANCE APPROVING A FUNDING AGREEMENT BETWEEN THE CITY OF DENTON AND FRED MOORE CHILD CARE CENTER; AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT; APPROVING THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the city council has determined that it is in the % best interest of the citizens of the City to provide public funds to Fred Moore Child Care Center, in consideration of the valuable publi.: services to be furnished by Fred Moore Child Care Center 5to the City of Denton in accordance with the Funding Agreement" 4 attached hereto; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON, TEXAS HEREBY ORDAINS: SECTION 1. That the City Council hereby approves the "Fun ng greeoent" attached hereto, between the City of Denton'. and Fred Moore Child Care Center, and authorizes the Mayor to s" execute said agreement. Luu~ ''>w ~ i,,r: My na SECTION II. That the City Council authorizes the expenditure of funs n e manner and amount as specified in the Agreement. t SECTION 111. That this ordinance shall become effective inaedia e y upon its passage and approvals 1987. i PASSED AND APPROVED this the day of All I RXY ST 111 OR ATTEST? 4 nNNIFEK 1{~~•t~ ~ tip' - , , -S KT °An N4 x ! d APPROVED AS TO LEGAL FORM: DEBRA ADAM[ DRAYOVITCH, CITY ATTORNEY /2 JAA1,4 /TA Byt r rS+ k, I !',.P fjl ' l p 11 r.r ~'r ,._.,.a....a+shilMd~KAlVslo~frAA.HLL~+~.wwa.aew..w. ' t i I [IAN ;t : I 1 p . e i, 1230 FUNDING A,;REEMENT BETWEEN THE THE STATE OF TEXAS i CITY OF DENTON, TEXAS AND FRED MOORE CHILD CARE CENTER COUNTY OF DENTON S This Agreement is hereby entered into by and between the City heinafter Care Centerr(herein- referred ed toTasaCity)Hand he Fred MoorelChildo after referred to as Agency); .i WHEREAS, the City's Human Resources Committee (HRC) has „ reviewed the services of the Agency and has determined that the Agency performs an important human service for the residents of Denton without regard to race, religion, color, age or national origin, and therefore HRC recommends funding the Agency; and WHEREAS, the City has determined that the Agency merits assistance and has provided for Twenty-five Thousand and No/100 s``f4 Dollars ($25,000.00) in its budget; NOW, THEREFORE, the parties hereto mutually agree as followsi i. SCOPE OF SERVICES The Agency shall in a satisfactory and proper manner perform , the following tasks: A, The Agency's purpose is to provide day care for low income families (which includes free lunches, dental care and yearly i"Te medical examinations provided by an area volunteer). ra , B. To provide information and referral services. 'C, To provide protective day care for abused children, t 1141, A"."a=+ D, To provide family self-support services. r 11. OBLIGATIONS OF AGENCY In consideration of the receipt of funds from the city, Agency agrees to the following terms and conditions: rfi.a " A, It will establish a separate bank account for deposit of the Twenty-five Thousand and No/100 (625,000400) Dollars paid to j the Agency b r City and the only expenditures from this account, unti~ such time as said funds are exhausted, shall be a' for those expenses Agency shalld noin the t servis rr ceived fromoother for herein, sources s in this account atcount and shall not utilize these funds for any other purpose. i e y o t B. It will establish, operate, and maintain ar account system for this program that will allow for a tracing of funds and a review of the financial status of the program. 1 C. It will permit authorized officials for the City of Denton to review its books at any time. k D. it will reduce to writing all of its rules, regulations, and policies and file a copy with the City's Executive Director of Finance or his authorized representative along with any amendments, additions, or revisions whenever adopted. E. It will not enter into any contracts that would encumber the City funds for a period that would extend beyond the term of i this Agreement. F. At the discretion of the City, the Agency may be required n to refund the balance of the special account to the City of Denton at the end of the Agency's fiscal year. G. It will promptly pay all bills when submitted unless there t ~l is a discrepancy In a bill; any errors or discrepancies in bills I shall be promptly reported to the Executive Director of finance j or his authorized representative for further direction. H. It will appoint a representative who will be available to r=.r r'.." meet with the Executive Director of Finance and other City 4officials when requested. I. It will indemnify and hold harmless the City from any and all claims and suits arising out of the activities of the Agency, its employees, and/or contractors. III. TIME OF PERFORMANCE I The services funded by the city shall be undertaken by the Agency within the following time frame; October 1, 1987 through September 30, 1988. , S~ IV. METHOD OF PAYMENT A Payment by the City for services provided hereunder will be made as follows: ^ 6,250 on or before January 1, 1988 5 , 6,250 on or before April 10 1988 602SO on or before June 1, 1988 60250 on or before September 1, 1988. - • y ;v PAGE 2 . -.•.-'....wr.6a~w~lytv*dd►8+fk",T,.>,,«r u.r,.. ....e„P . ji t', f r 1 B. It is expressly understood and agreed that in no event under the terms of this contract will the total compensation to be paid hereunder exceed the maximum sum of Twenty-five Thousand and No/100 Dollars ($25,000.00) for all of the services rendered, V. EVALUATION The Agency agrees to participate in an implementation and maintenance system whereby the services can be continuously monitored. The Agency agrees to make available its financial records for review by the City at the City's discretion. In addition, the Agency agrees to provide the City the following data and/or reports: A. All external or internal audits. v. B. All external or internal evaluation reports, C. Quarterly performance reports submitted in January, April, r July and September, to include the following criteria: r z Q, {~~zg+ yk 1. Number of children served each month. a? r 2. Number of information and referral requests handled quarterly, 3, Income level of families in participating program. rslr !I,+,'a", D,.Quarterly financial statements submitted in January, April, :i ti July, and September to include expenses and income. " ,x + fit' Vi, SUSPENSION OR TERMINATION x*'y The City may suspend or terminate this Agreement and payments to the Agency, in whole or part, for cause, Cause shall include bu•t` not be limited to the following! t' r1A};. A. Agency's improper, misuse, or inept use of funds, B, Agency's failure to comply with the terms and conditions of this agreement. 4 , C, Agency's submission of data and/or reports that are incorrect or incomplete in any material respect, or D, If for an reason the carrying out of this agreement is rendered impossible or infeasible, . Rs' In case of suspension, the City shall advise the Agency, in writing, as to conditions precedent to the resumption of funding and specify a reasonable data for compliance, y=r ~'uv I J!r~p} 1 p C t PAGE 3 M1n f ? 3r• ~ . « ..rww!.IwwtMil w-w~ "OK •4.W jWA4,N "q Afi s u ...r - . A4?y \ 11 A r"F{ I J DIY. , ~ - ~II l f In case of termination, the Agency will remit to the City any con- arising stitute unexpended a waCItY iver fofdany claimttheeCitytmayeo funds not j out of this Agreement. "r IN WITNESS WHEREOF, the parties do hereby affix their signa- tures and enter into this Funding Agreement as of the day of , 1987. ,r CITY OF DENTON, TEXAS FRED MOOR' CHILD CARE CENTER +~Fl I.11 IY CTOR - 1\~r LIlW\V RAY STEPHEN5o 1 f 11II t 1 ATTESTS ATTESTS d 017 1 S Dr J J APPROVED AS 70 LEGAL FORM: DEBRA A,DRAYOVITCH, CITY ATTORNEY ~ f r V 1, • + "BYs ~u/1 .S/li fhNflr d •i 1 a aly ,r . + c +f + w,f 4 PAGE 4 µ9e4 d ti d k 1 ~Y A y4 . ( 1P RJ ~t) l 3 ,Y k'ah a ,i ~ I IV, 1 ^i r.' ,A f` 1 In case of termination, the Agency will remit to the City any unexpended City funds. Acceptance of these funds shall not con- stitute a waiver of any claim the City may otherwise have arising out of this Agreement. IN WITNESS WHEREOF, the parties do hereby affix their signa- tures and enter into this Funding Agreement as of the day of , 1987 t- ~ CITY OF DENTON, TEXAS FRED MOORE CHILD CARE CENTER 41 t MY STY-PHENS, MAYOR V1 Ktu-tux 'yti k,t ATTEST: ATTEST: ~ r VALTERSO CITY SECRETARY a, APPROVED AS TO LB~3AL FORM: DEBRA A. DRAYOVIT(7H, CITY ATTORNEY yf~';lf~ fried • .'C l Y BYI 4 It r. , 1- f ~y ~Yy 1 ! NY+M1r t v ~4! lft~ 1 7~ ~ 1 + fi . PSG 1 ig t: , y~ ' <I f~~ 1 p 'C 11 J ~ I [q ~ .•n PAGE 4 ( r. r L - 1 ~NN k f ° 1r -+^"+st rww4 m: w4KiWMPWy+"". 3 F+ I Z 1 V N I ,..a1 . Ir~4L f V i rv yyq~ frr ~}r 3,4~•! V - I I4.1 i.°Ji. ,1 r^da ..ey Y - 11 t ` Y Y~~ 1 1' Y' rr~ f s dl[ ~ 1y ~ iJ 3 a, t' -till IIIIIIIIII if JL11.11 11 if 11 11 111111111 11 11 Ili 1 11111114111 111111 1 11 1 Jill S l 4 ~ r ~ ~ I e tf ~ , r L' A~^l Prt ~ A'+t } + ~ 1 1 P I `l5~I' I{{ F~+ N { 1 ~ ~M I {yjle' ~1q` H ' l 11,A. r N F g ly r Yy o ~ y+ ,~.pp r ' pr +t v',". O^Yg ✓ i ' Y / d f• S rTT= Q'l SEA t _r} u qtr,.. 1 b r •N i y r y' DATE: 11-17-87 k CITY COUNCIL REPORT FORMAT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: Approval of a contract with Denton County Friends of the Family in the amount of 3326000. to provide emergency shelter to women and their children. RECOMMENDATION: i' The Human Resources Committee recommends approval. • ar,~ ° SUMMARY: Denton County Friends of the Family requested ;34,000 in funding {4 at the April 280 ►987 Human Resources Committee meeting. ` R PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: N/A J Rl EACKGROUND i I w.k`}. - The Human Resources Committee recommended approval at its meeting of Hay 7, 1987 . FISCAL IMPACT: On September 15, 1987 the City Council approved the 1987-88 ~r Budget which included the $32,000 for Denton County Friends of the Family. Res tful y mitt r , arCe Lloyd h City !manager ~ .Pre 'ar6d by: -;R Barbara oaa i Coamnnity Development Coordinator a A 'Appr owed t 'qy1' tfr ~ ei a '~F{f f ~ • , v. Y ~ I TT~•`4~' 11 S' L'1 f~/~WAR [ l ~A!!V' 1. . I ^ r:r: David E11180n, Atting Executive Director for Planning and Development yy b,+ z N , a C ' , Mc iN.~ • r/iWllr.Wwr..•..r..w,.. ..M tJ • rl. t~';• ',>~w rwn.r. e,.. _ n,r-~.... t.r.>e.gM1.~~iS,.+~ty` ~~~+~1G p~; 4 F r i a 11 , s 1 i r i 01?4 r a dry 5 r~i 'D c ~ ~ p - : t ~e ~r~ ; N• M t ri 10, i r ~C 'm y r ,f . r' ate : . i M , 1229L NO. AN ORDINANCE APPROVING A FUNDING AGREEMENT BETWEEN THE CITY OF 1 DENTON AND DENTON COUNTY FRIENDS OF THE FAMILY; AUTHORIZING THE FONDS THEREFOR; EXECUTE AND T PROVIDING AGREEMENT; FOR AN APPROVING THE EFFECTIVE DATEEXPENDITURE OF MAYOR TO q WHEREAS, the City Council has determined that it is in the best interest of the citizens of the City to provide public funds to Denton County Friends of the Family, in consideration of the valuable public services to be furnished by Denton County Friends of the Family to the City of Denton in accordance with the "Funding Agreement" attached hereto; NOW, THEREFORE, r r'' THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION I. That the City Council hereby approves the "Fun ngg greement" attached hereto, betw~edn authe City thorizes the Denton and Mayor and Denton County Friends of the Family, 4to execute said agreement. E SECTION 11, That the City Council authorizes the expenditure j ' of funs in ►e manner and amount as specified in the Agreement. SECTION YII. That this ordinance shall become effective isme ate y upon its passage and approval. p` PASSED AND APPROVED this the day of , 19870 , r! ' N e k r F ~i t, Yi i f a,.:,r i ATTESTi y N -EK h y y t O SECRETARY v q VED AS TO LEGAL FORMS' APPROVED i E 4t, DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY t Y,1 q~ a ; 4 ~i kr " w i Y ;r , w ~~yy ly. y ~ P a,.. rw - tl , 1A 11 r l r $ Y, s r e r' a ` n r: t.. 1229L i { THE STATE OF TEXAS I FUNDING AGREEMENT BETWEEN THE CITY OF DENTON, TEXAS AND DENTON f COUNTY OF DENTON S COUNTY FRIENDS OF THE FAMILY This Agreement is hereby entered into by and between the City of Denton, Texas, a Home Rule Municipal Corporation, hereinafter referred to as "City", and the Denton County Friends of the I Family hereinafter referred to as "Agency"; WHEREAS, the City's Human Resources Committee (HRC) has f - reviewed the services of the Agency and has determined that the f Agency performs an important service for the residents of Denton without regard to race, religion, color, age or national origin, and HRC recommends funding the Agency; and WHEREAS, the City has determined that the Agency merits assistance and has provided for Thirty-two Thousand and No/100 S ' Dollars (s32,000.00) in its budget for funding the Agency; yea N, { NOW, THEREFORE, the parties hereto mutually agree as follows: 1. SCOPE OF SERVICES }Yt~ The Agency shall in a satisfactory and proper manner perform the following tasks, for which the monies provided by the City ti;< 5 a may be used. i,{I, A. Provide emergency residential shelter to women and their children, who are victims of family violence. B. Provide counseling, on both a residential and non- 'residential basis, to family membe,es, to assist them in dealing with the emotional and physical tra+;via of family violence. ' 3•'`,,Syf' C. Provide counseling services to victims of rape and their families, r; D. Provide community education services concerning rape and family violence, f , 11. OBLIGATIONS OF AGENCY k ' Inconsideration of the receipt of funds from the City, Agency agrees to the following terms and conditions: PSy!°' » r'~ird 6 ~ A, It will establish a separate bank account for deposit of k . r " Mti° the Thirty-two Thousand and No/100 ($32,000.04) Dollars paid to the Agency by the City and the only expenditures from this account, until such time as said funds are exhausted, shall be for those expenses listed in the scope of services as provided a for herein, Agency shall not commingle funds received frog 1 , F + f JF'i, +~~Y'~V Y( a w« . r~,' ....,...«.",..r,. kr Mr«prdF.lhLk,Sr. ~r.•. r 64 ` «n a r~ r Y~ ~i P i r e Sri i 41, i t< s 1 } other sources In this account and shall not utilize these funds for any other purpose. B. It will establish, operate, and maintain an account system for this program that will allow for a tracing of funds and a review of the financial status of the program. 1 C. it will permit authorized officials for the City if Denton to review its books at any time. D. It will reduce to writing all of its rules, regulations, and policies and file a copy with the City's Executive Director of Finance or his authorized representative along with any amendments, additions, or revisions whenever adopted. E. It will not enter intr any contracts that would encumber r the City funds for a period that would extend beyond thv term of this Agreement. tr r'~ F. At the discretion of the City, the Agency may be required to refund the bal.:nce of the special account to the City of Denton at the end of the Agency's fiscal year, G. It will promptly pay all bills when submitted unless there r,^ is a discrepancy in a bill; any errors or discrepancies in bilks ,Y shall be promptly reported to the Executive Director of Finance ' or his authorized representative for further direction. s H. It will appoint a representative who will be available to ' ?I' c meet with the Executive Director of Finance and other City rja officials when requested. lj~ F4 tW k. 16 It will indemnify and hold harmless the City from any and all claims and suits arising out of the activities of the Agency, rpt~ti s y ' ~,~a;' its employees,. and/or contractors. III, TIME OF PERFORMANCE The services funded by the City shall be undertaken by the j,' Agency within the following time frame: r a i,~ } 4y October 10 1987 through September 30, 1988. IV. METHOD OF PAYMENT tom`. nG A. Payment by the City for services provided hereunder will be made as follows: 8,000 on or before January 1 1988 8,000 on or before April 1, 1988 8,000 on or before June 1, 1988 8,000 on or before September 11 1988. PAGE 2 `try i 'th. . L } t E a B. It is expressly understood and agreed that in no event under the terms of this contract will the total compensation to be paid hereunder exceed the maximum sum of Thirty-two Thousand and No/100 Dollars ($32,000.00) for all of the services rendered. V. EVALUATION The Agency agrees to participate in an implementation and maintenance system whereby the services can be continuously r monitored. The Agency agrees to make available its financial records for review by the City at the City's discretion, In j addition, the Agency agrees to provide the City the following data and/or reports: A. All external or internal audits. B. All external or internal evaluation reports. , r~r ? C. uarterly performance reports submitted in January, April, ' July and September, to include the following criteria: ' 1 z' 1. Total numher of clients served. zyz•'.a 2. Residential-Number of women over seventeen (17) housed. ,w 3. Number of children under seventeen (17) housed, 4. Average length of stay of persons housed. S. Disposition of case, 6. Non-Residential Family Counseling-Number of clients, 7, Non-Residential Individual Counseling-Number of clients. 8. Number of telephone calls related to family violence. ~i l J • , 9. Income level correlated to Texas Department of Human ' Resources and Health 6 Human Services Poverty i Guidelines, 10. Numbar below poverty level. Number above poverty level. 11, Number of rape cases. { % a 12. Other appropriate information such as number of , volunteer hours, major donations, fund raising efforts, I .aF1. community education programs, and new program I developments, , $42 Y i. 1 PAGE 3 1444 ^ n .E r i, r. 1 D. The Agency agrees to submit quarterly financial statements in January, April, July, and September which shall include current and year-to-date period accounting of all revenues, expenditures, outstanding obligations and beginning and ending balances. E. An explanation of any major changes in program services. s 9 F. An explanation of use of funds to provide additional services. a VI. SUSPENSION OR TERMINATION x In case of suspension, the City shall advise the Agency, in writing, as to conditions precedent to the resumption of funding by and specify a reasonabi9 date for compliance. Ir In case of termination, the Agency will remit to the City any unexpended City funds. Acceptance of these funds shall not ' constitute a waiver of any claim the City may otherwise have arising out of this agreement. r?., ?N WITNESS WHEREOF, the parties do hereby affix their signa- tures and enter into this Funding Agreement as of the day ° of 1987 lr ~ ` t r. CITY OF DENTON, TEXAS DENTON COUNTY FRIENDS OF THE I''' FAMILY BY: BY: =14' DIRECTOR ATTEST: ATTEST: . ,J ( v i ti{' f ;P . f' APPROVED AS T LEGAL FORM: A,1 rtq DEBRA A. DRAYC 'ITCH, CITY ATTORNEY I ILL BY A ,a 1 ~ 6 Ilk i PAGE 4 F r 1 -1 l-lTT7rl Ill Ill lilt I r~ n 9!`s a F m ~ t ~ . 0 r r] a 4 i5 !t 4i: a ~ Alb n ~ 1 ' ~ 1f F '.ll f r ~ C Y J "4 r a L h i l A ' Y lR ' I r 1 ~'4ra ~ ~~,~tti•. i i l ~~t I Y y'~~~ x art ~ ~ { k r f V tyA ~S Y~"i ,r x n Y I 1 4 V~,G i 4 a aY c J„aY TL 'g t "=~P Y d I Ai 1 fill I u, i t kr +r i HT-Fl-I ITI IF IF LL1. V .,.......r.....:n.Fw,M'V"-Mf.alrtFiFY,A1N4•Pe f~`MPU: r.a,v n.. y' r if 1 L 1 Ft, r _ s y rY r Y i r r i DATE: 11-17-87 CITY COUNCIL REPORT FORMAT 4 ~ f ,r TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager + SUBJECT: Approval of a contract with Denton City-County Day Nursery in the amount of $12,000 to provide low cost day care to low income families y 14A where both parents work. x RECOMMENDATION: The Human Resources Committee recommends approval. SUMMARY: ly Denton City County Day Nursery requested $13000. In funding at the April 28, 1987 Human Resources Committee meeting. 4 6 ! 1 PROGRAMS, DEPARTMENTS tfR GROUPS AFFECTED: rd r= i ,x. N/A s r BAWW ROUND: The Human Resources Committee recommends approval at its meeting of May 7, 1987 FISCAL IMPACT: On September 15, 1987 the City Council approved the 1987-88 Budget which included $12,000 for the Denton City-County Day Nursery. Resp ull 9u ted• 4. 1 -4 ni r}l~,u r1, oy ! arre l p, City Manager Prepared by Bar a ra moss Community Development Coordinator i h' Approved: I C.K.Lt,sp✓1 David*Lllison, Acting i y E'xecu'tive Director +ti, F,,4wa for Planning and Development . +lW'.a 1.1 /ii::Yd.ha v. r 4 1 9 1228E 1 d NO. AN ORDINANCE APPROVING A FUNDING AGREEMENT BETWEEN THE CITY OF DENTON AND DENTON CITY-COUNTY DAY NURSERY; AUTHORIZING THE MAYOR ;~^S TO EXECUTE THE AGREEMENT; APPROVING THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council has determined that it is in the ^ best interest of the citizens of the City to provide public funds to Benton City-County Day Nursery, in consideration of the ' valuable public services to be furnished by Denton City-County Day Nursery to the City of Denton in accordance with the "Funding • Agreement" attached hereto; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: 'f~ g ^ SECTION I. That the City Council hereby approves the "Fun ng Agreement" attached hereto, between the City of Denton r, and 'Denton City-County Day Nursery, and authorizes the Mayor to execute said agreement, ri sSECTION II. That the City Council authorizes the expenditure i.. of funs n the manner and amount as specified in the Agreement, SECTION IIY. That this ordinance shall become effective 1"r e a e y upon its passage and approval. 8S ~ 5, e 1 r j, k.'a, r +is PASSED AND APPROVED this the day of , 1987. ; SJ h`'J ,i V p. RAY t ' I . O MAYOR ATTEST: i Ip 11Y 0A JENNIFER WALTERS~ CITY STCRETARY APPROVED AS TO LEGAL FORM: DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY BY: ,Qp/~L~Ll/`xLi, n... rm..d +M.r Ma rJItY ♦4.,~ t e f y~~ ! b _ _ AID . P j 1228L THE STATE OF TEXAS S FUNDING AGREEMENT BETWEEN THE CITY OF DENTON, TEXAS AND DENTON CITY-COUNTY DAY NURSERY COUNTY OF DENTON S This Agreement is hereby entered into by and between the City of Denton, Texas, a Home Rule Municipal Corporation, (hereinafter referred to as City) and the Denton City-County Day Nursery " (hereinafter referred to as Agency); WHEREAS, the City's Human Resources Committee (HRC) has reviewed the services of the Agency and has determined that the Agency performs an important human service for the residents of Denton without regard to race, religion, color, age or national origin, and therefore HRC recommends funding the Agency; and WHEREAS, the City has determined that the Agency merits assistance and has provided for Twelve Thousand and No/100 Dollars 7 °g;; o• ' ($120000.00) in its budget; 4yt.a `e7 NOW9 THEREFORE, the parties hereto mutually agree as follows: I. SCOPE OF SERVICES The Agency shall in a satisfactory and proper manner perform the following tasks: N 1; A. The Agency's purpose is to provide low cost day care to `alrS,a low income families where both parents work. B. To provide two nutritional meals (breakfast and lunch) for ` the children. t,x II. OBLIGATIONS OF AGENCY €r^~°` In consideration of the receipt of funds from the City, Agency y,' + + " agrees to the following terms and conditions: r9V'a. I~ A. It will establish a separate bank account for deposit of the Twelve Thousand and No/100 ($12,000.00) Dollars paid to the Agency by the City and the only expenditures from this account, until such time as said funds are exhausted, shall be for those 3 expenses listed in the scope of services as provided for herein. 1 y 4 "VI Agency shall not commingle funds received from other sources in this account and shall not utilize these funds for any other purpose. # Y5 B. It will establish, operate, and maintain an account system { for this program that will allow for a tracing of funds and a review of the financial status of the program. i + Y rw ~ P Y C. It will permit authorized officials for the City of Denton to review its books at any time. I D. It will reduce to writing all of its rules, regulations, 4 and policies and file a copy with the City's Executive Director of Finance or his authorized representative along with any amendments, additions, or revisions whenever adopted. E. It will not enter into any contracts that would encumber the City funds for a period that would extend beyond the term of E this Agreement. F. At the discretion of the City, the Agency may be required to refund the balance of the special account to the City of Denton at the end of the Agency's fiscal year. t G. It will promptly pay all bills when submitted unless there is a discrepancy in a bill; any errors or discrepancies in bills shall be promptly reported to the Executive Director of Finance or his authorized representative for further direction. r"t+ H. It will appoint a representative who will be available to +y 4„`j meet with the Executive Director of Finance and other City r officials when requested. I. It will indemnify and hold harmless the City from any and all claims and suits arising out of the activities of the Agency, 3 its employees, and/or contractors. III . TIME OF PERFORMANCE The services funded by the City shall be undertaken by the +tdi' Agency within the following time frame: October 1, 1987 through September 30, 1988. IV, METHOD OF PAYMENT A, Payment by the City for services provided hereunder will be made as follows: $3,000 on or before January 1, 1988 3,000 on or before April 1, 1988 j 3,000 on or before June It 1988 f 3,000 on or before September 1, 1988. B. It is expressly understood and agreed that in no event under the terms of this contract will the total compensation to be paid hereunder exceed the maximum sum of Twelve Thousand and k , iii,"•`s,.r No/100 Dollars ($12,000.00) for all of the services rendered, c.,l > 4, ty'r Xk PAGE 2 f { 1 " t V. EVALUATION The Agency agrees to participate in an implementation and { maintenance system whereby the services can be continuously II monitored. The Agency agrees to make available its financial ' records for review by the City at the City's discretion. In addition, the Agency agrees to provide the City the following data and/or reports: j h A. All external or internal audits. B. All external or internal evaluation reports. C. Quarterly performance reports submitted in January, April, July and September, to Include the following criteria: 1. Number of children served each month. e , r' 2. Income level of families participating in program. D. Quarterly financial statements submitted in January, April, July, and September to include expenses and income.' VI. SUSPENSION OR TERMINATION The City may suspend or terminate this Agreement and payments to the Agency, in whole or part, for cause. Cause shall include but not be limited to the following: { '3 A. Agency's improper, misuse, or inept use of funds. ? B. Agency's failure to comply with the terms and conditions of s~ this agreement. 'N C. Agency's submission of data and/or reports that are incor- rect or incomplete in any material respect, or D. If for any reason the carrying out of this agreement is lr~' '`,,4F rendered impossible or infeasible. In case of suspension, the City shall advise the Agency, in ` writing, as to conditions precedent to the resumption of funding t and specify a reasonable data for compliance. S s In case of termination, the Agency will remit to the City any unexpended City funds. Acceptance of these funds shall not constitute a waiver of any claim the City may otherwise have ~rf,arising out of this Agreement. q:A { PAGE 3 s d" IN WITNESS WHEkEOF, the parties do hereby affix their signa- i tures and enter into this Funding Agreement as of the day r r ` hi of , 1987. CITY OF DENTON, TEXAS DENTON CITY-COUNTY DAY NURSERY a t' }~O r r S r ' L~. + '.LJrICCS iVrt n RAY STEPHENSs MAYOR 'u A 1 r ATTEST: ATTEST: "°t r nv w 4 1 rW. Y JENNIFER WALTERSp T SECRETARY SECRETARY T` APPROYEO AS TO LEGAL FORM: DEBRA A. DRAYOYITCH, CITY ATTORNEY I q.~ c K ~ 17Y''Y'' 4''r rVnu 1 ~1~ Sd 4Y~'nY ~ { ' Y 1. 1 „ dd v e ~a l ry~i s~Y f f r,. .tfq r 1 v \ 1 ~'SF6y k '~I i yYlyi_ /r d 1 ' ~~s frl ~ nr tir "1 r PAGE 4 ti Y 4 1 I r'piI xr ' i ti Jr a.K ' r j I t'r `r F a s' ~ l la 1 i } 4ky I Mi '1♦ ~ ~ C !A d J. w l rrrr i t A: 1 r r e ytV ~ v15Y l l ~~rt~ ~;i I 1 t r i+ ert ~ " E ~Ir ,'f* yg' Jr t t , c' ~ P ( y ti ) r"'V kii r I t 1 ~il~l ~~C rr b, p~pC~ y 1 ~y~ F( .NI y Y pey t~fft -IS i k rr t' rh ~ Jas k ~ ~ ~ k3 fir 1 1. .f ' r r y1,~t Z x r I < r ,i Fed .r.. il3r t~~ts ~Fq 4~y4 irr c ~'c 1~~§tt rxi iyJ . x, a i r 3 H ~ ~ r (`hkY i 4N ~ a v • L. IRS I : I ....~..i... .r,...n v wMrYbT{ A,+'«u. wl',diu Y s. •..e. -r « I t1r~ ~ qqY )p ' 5 i,\ k v~ lA11 f r' ~ '7 7 k x ~ t r ` A ! 3 i Y : 1 r- DATE: 11-17-87 CITY COUNCIL REPORT FORMAT I TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: Approval of a contract with Services Program for Aging Needs (SPAN) in the amount of $35,000 to provide transportation, hot meals, information and referral services in order to assist older citizens y, RECOMMENDATION: The Human Resources Committee recommends approval. J 'v I arv SUMMARY: ; SPAN requested $35,000. in funding athe April 30, 1987 Human Resources Committee meeting. { ~ s l }1 t 1 ' BACKGROUND: The Human Resources Committee recommended approval at its meeting of May 7, 1987 FyJ4 Auf , PROGRAMS, LE PARTMENTS OR GkUUPS AFFKIED: a e i, YJ .ptiQ eye 1 , . NIA FISCAL IMPACT: On September 15, 1987 the City Council approved the 1987-88 Budget which included $35,000. for SPAN t Respectfully submitted: Y 4. Y ~I .'t1 °Mr' r 1 Lloyd Harrell ~CitManager Preparedb rtr~'`a 5'. ~ rt', s Barbara ROSS n' r Community Development Coordinator r Approv d: M f y4 Its' avi _ lisan, Acting j Executive Director r,. for Planning and Development r ~ f n•d"r .y zS t t~.t , 4 k 1232L r i NO. i t. z AN ORDINANCE APPROVING A FUNDING AGREEMENT BETWEEN THE CITY OF ?a DENTON AND SERVICES PROGRAM FOR AGING NEEDS; AUTHORIZING THE I MAYOR TO EXECUTE THE AGREEMENT; APPROVING THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council has determined that it is in the l best interest of the citizens of the City to provide public funds to Services Program for Aging Needs, in co.isideration of the valuable public services to be furnished by Services Program for Aging Needs to the City of Denton in accordance with the "Funding (~9 ',ky Agreement" attached hereto; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That the City Council hereby approves the s.' r ! "Fun ing greement" attached hereto, between the City of Denton and Services Program for Aging Needs (SPAN), and authorizes the Mayor to execute said agreement. I• ~1a7 f~1"',>~ Mi f1 v SECTION II. That the City Council authorizes the expenditure wS of funs In t e manner and amount as specified in the Agreement, SECTION III. That this ordinance shall become effective Immediately upon its passage and approval. r :x x F;,>4 PASSED AND APPROVED this the day of , 1987. RAY STUHENSt MAYOR- tl~ ~ , , r elf. ATTEST: ly, to , dr f 'f' APPROVED AS TO LEGAL FORM: DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY BY4 0/ N IY A r r fit, tr t. i ! 9 ' 1232E THE STATE OF TEXAS S FUNDING AGREEMENT BETWEEN THE CITY OF DENTON, TEXAS AND SERVICES COUNTY OF DENTON S PROGRAM FOR AGING NEEDS This Agreement is hereby entered into by and between the City °Ra of Denton, Tex85, a Home Rule Municipal Corporation, (hereinafter referred to as City) and Services Program for Aging Needs (here- inafter referred to as Agency); t. E WHEREAS, the City's Human Rescurces Committee (HRC) has reviewed the services of the Agency and has determined that the Agency performs an important human service for the residents of a. Denton without regard to race, religion, color or national origin, and therefore HRC recommends funding the Agency; and WHEREAS, the city has determined that the Agency' merits and 00 00 )pinvitsdbudfor get Thirty-five Thousand and No/100 e has r assistanc$35 Dollars NOW, THEREFORE, the parties hereto mutually agree as follows: P~ rr i I. SCOPE OF SERVICES ~~Zlsi t, The Agency shall in a satisfactory and proper manner perform ~aF x the following tasks: r A. The Agency's purpose is to help older citizens remain , independent and as fully active in the community as they choose. It i F B, Provide transportation for persons sixty years cld or x older. C Provide a hot meals program five days a week at Denton Senior Center, Heritage Oaks, and Phoenix Apartments. D. Offer information and referral services for older persons at the SPAN Central Office. Il. OBLIGATIONS OF AGENCY In consideration of the receipt of funds from the City, Agency agrees to the following terms and conditions: A. It will establish a separate bank account for deposit of the Thirty-five Thousand and No/100 ($35,000.00) Dollars paid to the Agency by the City and the only expenditures from this a account, until such time as said funds are exhausted, shall be ;','•;'t for those expenses listed in the scope of services as provided for herein. Agency shall not commingle funds received from other ! RE! w, I l S J 1 y f . r, sources in this account and sh,rll not utilize these funds for any j other purpose. B. It will establish, operate, and maintain an account system for this program that will allow for a tracing of funds and a review of the financial status of the program. C. It will permit authorized officials for the City of Denton ?I, to review its books at any time. D. It will reduce to writing all of its rules, regulations, i ` and, policies and file a copy with the City's Executive Director 4 ;1 of Finance or his authorized representative along with any 4 amendments, additions, or revisions whenever adopted. r ~i E. It will not enter into any contracts that would encumber ~J the City funds for a period that would extend beyond the term of this Agreement. ' "tl'•. F. At the discretion of the City, the Agency may be required a :r to refund the balance of the special account to the City of Denton at the end of the Agency's fiscal year. I 5i,f M I G. It will promptly pay all bills when submitted unless there. is a discrepancy in a bill; any errors or discrepancies in brim irt r shall be promptly reported to the Executive Director of Finance ' ~1 ray or his authorized representative for further direction. H. It will appoint a representative who will be available to M1~. ;r fti'; meet with the Executive Director of Finance and other City officials when requested. >x r I. It will indemnify and hold harmless the City from any and h +`I all claims and suits arising out of the activities of the Agency, its employees, and/or contractors. , t,~ sa t~ ti r^' ~ r Ill. TIME OF PERFORMANCE The services funded by the City shall be undertaken by the x yr Agency within the following time frame: October It 1987 through September 30, 1988. a . aV~1 r .fir ~t IV. USE OF FUNDS_ a arx~ ' City funds made available under this Agreement shall be utilized by the Agency to perform the following: r a A, Provide transportation for persons sixty years or older. Ayr B. Provide a hot meals program five days a week at Denton Senior Center, Heritage Oaks and Phoenix Apartments. `ri ~u.y c„ , Svc °r .rd r y44' h d~ . r~ PAGE 2 I I 2 i ,i C. Offer information and referral services for older persons at the SPAN Central Office. V. METHOD OF PAYMENT A. Payment by the City for services provided hereunder will be made as follows: 8,750 on or before January 1, 1988 1 8,750 on or before April 1, 1988 j 8,750 on or before June 1, 1988 $8,750 on or before September It 1988. B. It is expressly understood and agreed that in no event j under the terms of this contract will the total compensation to be paid hereunder exceed the maximum sum of Thirty-five Thousand n and No/100 Dollars ($35,000.00) for all of the services rendered. VI. EVALUATION S ~ rr The Agency agrees to participate in an implementation and maintenance system whereby the services can be continuously monitored. The Agency agrees to make available its financial records for review by the City at the City's discretion. In addition, the Agency agrees to provide the City the following ' data and/or reports: A. All external or internal audits. B. All external or internal evaluation reports. C, quarterly performance reports submitted in January, April, July an September, to include the following criteria: 1. Number of one-way trips furnished each month. 2. Number of meals served at Denton Senior Center, Phoenix fj+ Y ' Apartments and Heritage Oak each month, f 3. Number of information and referral requests handled + { quarterly. D, Quarterly financia). statements submitted in January, April, July, and September to inr;ludo expenses and income. ; V1I. SUSPENSION OR TERMINATION ' , . en J Tho City may suspend or terminate this Agreewent and payments ` Mt+ +~h to the Agency, in whole or part, for cause. Causo shall include dyl` ~y but not be limited to the followings 'P4Y",rji(z' A. Agency's improper, misuse, or inept use of funds. 4~€ W b^ y kI AA%L+++ ' j a~ I k, it PAGE 3 !I µ'Y A,I4 I ~ i q{y°y1YY r _ _-nr~ yya , J' ff k a i P z, B. Agency's failure to comply with the to*ms and conditions :4 Aa of this agreement. C. Agency's submission of data and/or reports that are incor. s11 rest or incomplete in any material respect, or D. If for any reason the carrying out of this agreement is 'r r' ti rendered iApossible or infeasible. +S', In case of suspension, the City shall advise the Agency, in writing$ as to conditions precedent to the resumption of funding and specify a reasonable data for compliance. ' In case of termination, the Agency will remit to the City any unbxpended City funds. Acceptance of these funds shall not con- stituta a waiver of any claim the City may otherwise have arising ;y , out of this Agreement. 5 d', IN WITNESS WHEREOF, the parties do hereby affix their signs- ,SY .iz tunes and enter into this Funding Agreement as of th,_ day ! of 1987. i x~e it r (~r° . ~ ra CITY OF DENTON, TEXAS SERVICES PRO".RAM FOR AGING NEEDS , a i + 'r 1 y;rtr , ii y,~, ATTEST: ATTEST: a 1 1 R~ a 1 y T S CRETARY 37ECRET&RY APPROVED AS TO LEGAL FORM: ' DEBRA A. DRAYOVITCH, CITY ATTORNEY ~~rr~ IY vyI ~F M ~,,h ~S i r ( r' r ,1 J•f - jai fu tvkv L, Y ♦ h r f r~l , 1 ~1 1 ~ r T[~~ M µ r 1{ ~5 V ^1'1 ' x] + 1 rat t, r, Yr ' ' PAGE 4 ,ke 41 rrTMJ~ y~ e~ 7 a v 1 Y f r Y t l t i 1 ~t P' - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - i - - - - - - - - - - - - - - - - - - - - k1 t t~ ~ a ~ i 111 ~ r t° a t J~ 1 f 'pp~$~jf I lr yt 1 F~, 4 '}1 E,4rr ~ ~M t ' AAG 1 H D 'p ~ / l 1- A~ly Y JrY'lr ! yYy 4 1 . ~ A l ~ vii fA \ 1 d( . 6{`r„ ICJ ~ r S y{ S~' f( i ff~ L r n xr ':Itti H ti If r .'r ~ 4 F » , w«~ . , - _..--....~.wa~w M'L~"yavaYOw~"r'. n ~ i' 1~. 53 1 i.. 1T~ P M~ P1N I r ' fir. i i. V " DATE: 11-17-87 3. K, CITY COUNCIL REPORT FORMAT f t y TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: Approval of a contract with SPAS in the amount of ;34,707. to provide SNP, s., transportation services to a limited number of handicapped persons. a~r J~•' a r. t 1 RECOMMENDATION: 4.1 Y,`t Fir<~ The Human Resources Committee recommends approval. T x e`~ t' SUMMARY. SPAN requested ;34,707. in funding for the Handi-Hop program at the April 30, 1987 Human Resources Committee meeting. BACKGROUND: The Human Resources Committee recommeded approvel at its meeting rf May 7, 1987 _ a PROGRAMS LEPARTN NTS UR GkUUPS AkFEC'IEU: A } NSA v yr, f FI5CAL IMPACT: On September 151 1987 the City Council approved the 1987-88 Budget which included the $34~ 707, for SPAN to provide the Handi-Hop service. R ip full sub itteds I,. y l Y N,ti i. S V~ 41 rk ~r. Cit Managerr K °'Ir it ry Nr~ ~ f c k`' Prepared by: r ~~yti{ r ara OSS ~r ~ Community, Development Coordinator A pi oved t av $on, ct ng Executive Director v for Planning and Development L ~S~'v i y~+r i...,.+-.,.. .,.,...w/wWpy :IF~7YNWA49MfYW+ ~...-..,,.rv,•,dy 1'.', ' yr`"~'Nt Y•4.,~ ~A1 I 1..«.~ y . ..T. V-MMMMRM ~Q„~ . , f ~}r ik . ,SFr rk i , ~ IV ~ r • r „a, r. ~1 r J r p r r y 4ire L 1 r" s a!1 4''r.,? r1' 4r. _ y .1 1227L NO. AN ORDINANCE APPROVING A FUNDING AGREEMENT BETWEEN THE CITY OF DENTON AND SERVICES PROGRAM FOR AGING NEEDS (SPAN) RELATING TO HANDIHOP SERVICE, AUTHORIZING THE MAYOR TO EXECUTE THE AGREE- MENT; APPROVING THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING a' r FOR AN EFFECTIVE DATE. WHEREAS, the City Council has determined that it is in the best interest of the citizens of the City to provide public funds to Services Program for Aging Needs (SPAN), in consideration of r' mr r s' the valuable public services providing transportation for hands- j, capped persons to be furnished by Services Program for Aging Needs (SPAN) to the city of Denton in accordance with the "Funding Agreement" attached hereto; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: +',;IS SECTION I. That the City Council hereby approves the td, ;f "Fun nail g gent" attached hereto, between the city of Denton r and Services Program for Aging Needs (SPAN), and authorizes the i hr ~r d ' Mayon to execute said agreement, v y7 14 fa. SECTION II. That the City Council authorizes the expenditure of funs in t e manner and amount as specified in the Agreement. d, s r~ SECTION III. That this ordinance shall become effective xw a " immediately upon its passage and approval, i, aw r I~ ~Z PASSED AND APPROVED this the day of , 1987. IX. RAY STEPHENSj MAYOR ~ I vl ~N % ATTEST :x ~APPROVED AS TO LEGAL FORMS r DEBRA ADAHI DRAYOVITCH, CITY ATTORNEY y S~Ay, Yrr I j.(a BY: ~3' ~~,Nsk^~~r s qr fi y., _+r n ,r -0~ 441 41 ~r 'ijj 7R 11 k jy Tn a~Y a + . i. 1 t'f~ lI,rNN~I•/"^""""^", ...,-+«r.Nwi.iAal45YAi GMT''pk„bids.rie.r,++.wa+ w_.. m~......-.. IA Iffl r' . rr X11 {t f ? ~ r ` ' ' h A 12,271, THE STATE OF TEXAS I FUNDING AGREEMENT BETWEEN THE COUNTY OF DENTON 6 CITY OF DENTON, TEXAS AND SERVICE4 J j PROGRAM FOR AGING NEEDS (SPAN) ` S This Agreement is hereby entered into by and between the City 4atkr,; of Denton, Texas, a Home Rule Municipal Corporation, heeinafter referred to as City) and Services Program for Aging Needsr(herein- erred to as SPAN). In order to provide trans after refportation r 4 services to a limited number of handicapped persons, the parties r hereto agree as follows: ` 1. SCOPE OF SERVICES SPAN shall in a satisfactory and proper manner perform the following tasks: { A. SPAN shall provide transportation services within the city limits to those handicapped persons under sixty (60) years of age ' ! ^ selected by the City's Denton Human Resources Committee, Applica- b ac tions to receive such transportation services shall be submitted ~~r 'rM x y the applicants to the City on forms approved by the City. The applicants selected to receive the transportation services shall be determined by the City's Denton Human Resources Committee on ' ifGS} i~ Transportation in consultation with the Director of SPAN. Appli- cants in need of transportation for employment purposes shall be 0~1~ given priority consideration over applicants needing transporta - +A tion for medical appointments, banking, shopping or social purposes, g y+ B. SPAN may contract with other persons or companies to pro- vide the services specified herein during times when SPAN does f not operate, Transportation services provided by such subcon- tracts shall be in accordance with the terms and conditions of this agreement . C, SPAN shall furnish the transportation services in accordance with working hours and holidays established by the SPAN Board of Directors, D, Applicants for SPAN transportation services shall provide .,_Y Su h8statement hall ybei a n oncerning Innconlsideringcthe'applicant's i need for transportation service, ~t ,tip, • y d; ` ; E. SPAN sha;tl undertake to develop a plan whereby of the transportation services will ay One Dollar passengers q 4{ ($1 every one-way trip provided to that person. ,00) for II. OBLIGATIONS OF SPAN ? r'l In consideration of the receipt of funds from the City, SPAN agrees to the following terms and conditions: r~ ~ I I Pj ~ ~ F fYII 1 4pkS41t a Vhf[f f r 3i3 7 A A, it will establish a separate bank account for deposit of the Thirty-four Thousand Seven Hundred and Seven ($34,707.00) Dollars paid to SPAN by the City and the only expenditures from this account, until such time as said funds are exhausted, shall IT- be for those expenses listed in the scope of services as provided }r, for herein. SPAN shall not commingle funds received from other sources in this account and shall not utilize these funds for any T` other purpose. B. It will establish, operate, and maintain an account system for this program that will allow for a tracing of funds and a 1: 2l review of the financial status of the program, fi C. It will permit authorized officials for the City of Denton Y to review its buoks at any time. D. It will reduce to writing all of its rules, regulations, and policies and file a copy with the City's Executive Director of Finance or his authorized representative, along with any A amendments, additions, or revisions whenever adopted. r ' 'fr jY E. It will not enter into any contracts that would encumber the City funds for a period that would extend beyond the term of ` ;w this Agreement, f y : ,tA' ~ yyCur {t P. At the discretion of the City, the Agency may be required «d~ to refund the balance of the special account to the City of v"'a~ err Denton at the end of the Agency's :fiscal year. C. It will promptly pay all bills when submitted unless there is a discrepancy in a bill; any errors or discrepancies in bills shall be promptly reported to the Executive Director of Finance or his authorized representative for further direction. H, It will appoint a representative who will be available to rk",,a neat with the Executive Director of Finance and other City r a~,? 4'<< 1v officials when requested. ~IA I. It will Indemnify and hold harmless the City from any and all claims and suits arising out of the activities of SPAN, its ar employees, and/or contractors. E III, TIME OF PERFORMANCE a ;tri The services funded by the City shall be undertaken by SPAN y ` within the following time frame:" October 1, 1987 through September 30, 1988. yy~tt! ~~'y"'; IV. METHOD OF PAYMENT t a° The City agrees to make payments to SPAN as follows: }ii,p w .,N PACE 2 t , ~r - _ ...-.whtr!.}YdLa0.yldGy.7A0, ~...,,,t,rn ' i Mr r r ~ i t 1 A. The City shall pay to SPAN Five Dollars ($S.00) for every one-way trip furnished to a passenger and Five Dollars and Fifty Cents ($5.50) for every one-way trip furnished by any subcon- tractor in accordance with the terms of this agreement. The City shall, at the beginning date of this agreement and thereafter, at " intervals of three months (quarterly), pay to SPAN for the >t services provided herein based upon the above rates. SPAN shall submit monthly statements to the City showing the services ` provided pursuant to this Agreement. The City shall not in any case, pay more than than Thirty-four Thousand Seven Hundred Seven ' and No/100 Dollars ($34,707.00) to SPAN for furnishing the ser- vices provided for herein. Within thirty days of the termination of this Agreement, SPAN shall return any funds previously paid to SPAN which were not used to provide transportation services in accordance with the terms of this Agreement. V. EVALUATION 'i 7 SPAN agrees to participate in an implementation and maintenance system :whereby the services can be continuously monitored. SPAN agrees to make available its financial records for review by the City at the City's discretion. SPAN shall provide quarterly financial statements to be submitted in January, April, July and September which shall include expenses and income. In addition, SPAN agrees to provide the City the Y r following data and/or reports: At the end of six (6) months of this Agreement, SPAN shall kk make a report to the Human Resourcos Committee concerning the services so far provided pursuant to this Agreement and the projected services to be provided during the remainder of the ;rYy Agreement. Based upon such report, the Human Resources Committee { ~M'FSE'; a may determine if additional funding is needed to provide ! continued transportation services through the remainder of the Agreement term. If the Committee determines that additional funding is needed, it shall make its recommendations to the City t Council. \ r y. y ti VI. INSURANCE A. Commencing with and during the term of this agreement,. x SPAN, shall at its own expense, procure and maintain in full force and effect Insurance written by an insurance company 4 5~6 e6• ,i r authorized to do business In this State. Such insurance shall insure the City against all liability for loss, injury, damage or i.~!M 1 rr(,~ rrw claims caused by or arising out of, or in connection with the t services provided for herein, including injuries to or deaths of ' ' s+ passengers or third persons and damage to or destruction of ' R ^~r ~~r property. i 4 r, s 4 PAGE 3 t? Pe S 'S':. Y lln~: ?{t yr ' ~ ~ C q I R. Without in any way limiting the generality of the above, SPAN shall keep and maintain comprehensive liability insurance s for bodily injury and property damage in the minimum amount of .,1 $500,000 per occurrence. I I VII. SUSPENSION OR TERMINATION ° The City may suspend or terminate this Agreement and payments to the Agency, in whole or ppart for cause. Cause shall include h but not be limited to the followng: 4 A. Agency's improper, misuse, or inept use of funds. H Agency's failure to comply with the terms and conditions of this agreement. C. Agency's submission of data and/or reports that are incor- Yah;,; rect or incomplete in any material respect, or D. If for any reason the carrying out of this agreement is rendered impossible or infeasible. , 1. in case of suspension, the City shall advise the Agency, in EssU4~, writing, as to conditions precedent to the resumption of funding and specify a reasonable data for compliance. ¢I in case of termination, the Agency will remit to the City any ~V % unexpended City funds, Acceptance of these funds shall not con- stitute' a waiver of any claim the City may otherwise have arising out of this Agreement. NY ,1'ft VIII, HANDI-HOP COMPLAINT PROCEDURES < v ►1r"Y In order to insure timely and appropriate resolution to any E complaint that cannot be resolved through Interaction between SPAN and HANDIHOP clients, clients or their guardians may file a 3,rrt ' 3f complaint with the City's Community Development Office. The t. steps outlined below should be followed in such cases: ka' A. The client shall give a written statement of complaint to the Community Development Office. If assistance is needed in writing the complaint, the office staff will be available to help. f 7 j' Egt'a 13, The Community Development staff will contact SPAN for its written assessment of the complaint. All ~tY t=til;,' alp C, Both statements will then be forwarded to the Human E 74, v44Resources Committee and if the members wish, the complaint will I be placed on the agenda for the next Committee meeting, j PAGE , P, R , .I 1 'uM. 4wYMN..inWS. '(J 11 y~i ' % r'I I 'I Y i 3 ; 'V' t- c s D. All parties concerned will be notified of the meetinb date and will be given an opportunity to speak to the members of the i. Committee. E. The Committee's decision will be final unless an appeal is r~, r F made to the City Council, in which event the decision of the City s+ V 1"~ Council shall be binding upon both parties. t "I r'i tf EXECUTED this the day of 1987. CITY OF DENTON, TEXAS SERVICES PROGRAM FOR AGING (HANDiHOP) 6 µ qpp ~ ~y4 1 ~ ~ 3t RA STE HE S$ MAYOR DIR Q 1 ATTEST: ATTEST: 14 1 ~1 M1 , 71 1 II r JENNIFER NALTERS, CITY SECRETARY rl l r SECKbfAfY APPROVED AS TO LEGAL FORM:` DEBRA ADAMI DRAYOVITCH CITY ATTORNEY ,,,r fLy,. 2 I 4. Y {BY BY., ,.1 3 ~p ~ r > J y h q Ol3a 1 H~it1 t d c ~e ) ; ti^ s @rl it x r'. ti I x t ✓r 1. r yS 'f• ~ !I 4yr~l f I• I 4L ' TY;'~~.. ~ to I, r g e( t ,dap f, '•.p of rr„ . f l • j ~ ~ )F 1 "ts' PAGE S pY~~'r,~ ' F~i , _ "•".'ANY!'Mkli'1~iY,MWiiwuuiM~a'`"'°.r.~.•...+1....,.~..~.,.-.._.___ ~ a F ry ~l+~i~4 '1Q I P s . 1 t 9 fir JS ''Y 1. 1 ~.4 ;r i f r, n t, 's .r i i h ..f o tl f ~ "Iril, 4` Y ~n r 1 1 r n t , J~' 7.: t L }K r~ ~ r~ I .t l.f fill r [it 1 f: ~~ti •~~Y ~ r I i t. I 'p z r e, N'I~ f r i C~~ ` r i 4x rt Y ~P r f l Y) - S 1rh; i r R 1 I Q,: i I YY~ r ly1 r f '1: d l r 1Y. ° 11S a' I , I ~ f Y. 1141y YF~.F 'rt v I i+l ~ 1 {~~l ~rtu~ ~ !i r 7 '#Y :r P e,t 1V it +A. P L " L + °ww'uwWlµ+lIXtCha,:ti~ w.r+wn.n.w.......... _ , , la, f ~ q. w 1{I I , Y• L,'+t XF' f k ' 4 rr, }~r yr[ )fit! r i I t` I { DATE: November 17, 1987 CITY OOUACIL REPORT I { TO: Mayor and Member of the City Council a FROM: Lloyd Y. Harrell City Manager H i y SUW=: PROPASBL 1101 Architectural Services for the Construction of +t Two Fire Stations RBCOtK+MTIOH: Wr., the review committee, have unanimously agreed and recommend h: the firm of Branch-Taylor of Dallas as the beat affordable architect service for i the City of Denton. The coat of the architectural services is $31,500 for the " first Station and second like Station for $10,350. a SUMMARY: The City of Denton sent out proposal to be received for the necessary r architectural services complete through construction. We received twenty seven proposals. Then after careful evaluation d consideration eight firms were selected t, to personAllj* interview. From these extensive interviews three were selected. We rr ' then visited sites of Fire Stations called their references S negotiated a price. ? This has been a very detailed b extensive selection process by John Cook, Paul Reed, d` and Joe Howard from the Fire Department, John Marshall, Tom Shaw from Purchasing and ` +nr << Bruce Hennington of Building Maintenance. In our review -onsulations we interviewed rt ? s is two local Denton firms with other firms from Fort Worth and Dallas. The response 1t" was great 6 we feel we have recommended a first class firm at a reasonable very ly , , competitive price. BACdOAOM., The process we have gone through to select this service follows r recently enacted legislation for the selection of Proferaional services through the request for Proposals. _PB60OPM DVARTNEITS OR GROUPS AFFSCTM: Capital Improvements program, Bond Fund 1 sad the construction of Fire Station. VTSL'AI, II~ACT: There is no Llaitional impact on the General Fund. , a k Ct tt! ! ' ))rnr~}1,0. kry7r i . rg T1-.' 1 r rye' ity l laaeger 4 V. s u Prepared Bye: r 1 Approved r! ~~I tx ~~~1~ >r ~t.te P01~7~zm 1'- 41 Y ' r 0 f M t r CITY of DENTON, TEXAS PURCHASING DIVIS10N / 901.8 TEXAS STREET / DENTON, TEXAS 76201 I,- pw~ 4l ~Ci+ • i ' , 1 " MEMORANDUM TOs RICK SVEHLA, DEPUTY CITY MANAGER ' FROM: JOHN MARSHALL, PURCHASING AGEN C,:'14 c DATEi SEPTEMBER 22, 1987 SU53ECT: REQUEST FOR PROPOSALS 0101 r HIRE ARCHITECTS FOR FIRE STATIONS We sent out to prospective professional architects, those reque3ting to be notified r-umbering over forty. These were to be received by July 9, 1987. We received twenty-seven responses. We evaluated the twenty-seven using the proposal Information we 'came up with a list of eight to nine. We then set up Interviews with each of these ; and interviewed eight firms. re The silty staff, consisting of Tom Shaw, Bruce Hennington, John Cook, Paul Reed, Joe ;a Howard and myself, unanimously selected three firms. These were Hatfield Holcolm, ' Deeiy Brown and Branch Taylor. These ehree firms were visited and/or some of their fire station construction. Evetua:lons were made oa the construction design and other major items. 1 then contacted each of these and negotiated the price vAth each using the same ~1 Lr 'yf» criteria. We tecelved the negotiated prices and with another meeting unanimously selected the firm of Branch-Ta for as the architectural firm to ^eslgn the two new 7h e ? ; stations. Fire Station p3 at 31,500 and 06 at $10,330 using same design, etc. 5 makes a iotal of $41,850.00 for both as per proposal E With all the above we have evaluated the best and most advantageous proposal for the ,4r City of Denton to design, bid and construct as proposed to be Branch-Taylor Associates, e, Inc. of Dallas. We rfc;lved three locsl architectural proposals and they were giien due and equal 3~r y ,r, i conside'ratlon. We recommend then that the City Cc, Il award this RFPO 101 for two fire stations to Branch-Taylor Associates, Inc. XCt John McGrane, Director of Finance y si Lloyd Harrell, City Manager , r;, ~ RrbtS: 1 f~.ca y ~ _ n .s „r ; 817/668.8311 D/f K' METRO 267.0012 dr{ ~ I~R k~ r. I~~f" +rrrulwa~tw•sx'I~+f~l1;Ta~'tz~' ~44, r - G Yt 2090L NO. AN ORDINANCE AUTHORIZING 'f HE MAYOR TO EXECUTE AN AGREEMENT WITH I BRANCH AVD TAYLOR ASSOCIATES, INC. FOR PROFESSIONAL ARCHITECTURAL SERVICES RELATING TO FIRE STATIONS FIVE AND SIX; AUTHOR121NG THE * EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE, zy,, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS; i N.t! a 1 q t:~> SECTION I. That the Mayor is authorized to execute an agreement etween the City of Denton and Branch and Taylor for r „ Professlonal architectural services relating to Fire Stations r Five and Six, under the terms and conditions contained 'in said agreement, which Is attached hereto ai;d made a part hereof. SECTION 11. That the City Council hereby authorizes the f' exPn en WMR o unds in the manner and amount as agreement, specified in the I+I SECTION 111. That this ordinance shall become effective ;Ifs ~Iea; t4, c lmme ately upon its passage and approval. PASSED AND APPROVED this the _ rY r day of , 1987. f 5. 4 n S RAY rEPH %0 d'r x 3 ATTEST. f 1 ! 1 kx.{ fn q v ~Q~' z4Y., " Air a;( l '"•'.1ti APPROVED AS TO LEGAL FORM; DEW ADAMI DRAYOVITCN, CITY ATTORNEY BY1 ! i. a f ~v v."^«+•a,iYkSiY4i,.RaN(µyy ..,w,. _ a ` r j x 208SL THE STATE OF TEXAS S ANDEBRANCHB6TTAYLORHASSOCIATESs INC. COUNTY OF DF.NTON S This Agreement made as of the day of 1987 . -t-- ereinafter referred rreed to as ' between the City of Den, n, Texas, "Owner" and Branch 6 Taylct Associates, Inc, hereinafter referred to as "Architect" for she following Project; Design of Fire Stations S ani 6. The Owner and Architect agree as set forth below. ARTICLE 1 +.,tfH', r ,,5 ARCHITECT'S RESPONSIBILITIES 1.1 ARCHITECT'S SERVICES `.„~3+y 3,.1.1 The Architect's services consist of those services lerformed by the Architect, Architect's employees and Architect's consultants as enumerated in Articles 2 and 3 of this Agreement and any other services included in Article 12. 1.1.2 The Architect's services shall be perf~irmed as ; axcedittously as is consistent with the highest degree of profes- sional skill and care and the orderly progress of the Work. Upon request of the Owner, the Architect shall submit for the Owner's approval a schedule for the performance of the Architect's ser- vices which may be adjusted as the Project proceeds, and shall s,~~t,rri , inci;rde allowances for periods of time required for the Owner's review and for approval of sub.,Issions y authorities having jurisdiction over the Projr+ct. Time limits established by this schedule and approved the Owner shall not, except for reasonable cause, be exceeded by the Architect or Owner, and any adjustments to this schedule shall be mutually acceptable. QK 1 i J 1.1.3 The services covered by this Agreement are subject b~ tf `T to the time limitations contained in Subparagraph 11.5.1, ARTICLE 2 SCOPE OF ARCHITECT'S BASIC SERVICES r 2,1 DEFINITION 2.1.1 The Architect's Basic Services consist of those described in Paragraphs 2.2 through 2.6 and any. other services 1 1 ysr a ~ r r: r, t 4 r ilentifted in Article 12 as part of Basic Services, and include without limitation normal structural, mechanical and electrical E. engineering services and any other engineering services necessary to produce a complete and accurate set of Construction Documents, as described by and required in Paragraph 2.4. 2.2 SCHEMATIC DESIGN PHASE 2,2.1 The Architect in consultation with the Owner shall develop a written program for the Project to ascertain Owner's needs and to establish the requirements for the Project, x r 2.2.2 The Architect shall provide a preliminary evaluation }a4 of the Cwner's program, construction schedule and construction budget requirements, each in terms of the other, subject to the limitations set forth in Subparagraph 5.2.1. 2,2.3 The Architect shall review with the Owner a alternative approaches to design one construction of the Projects R 2.2,4 Based on the mutually agreed-upon program, schedule a,o1;s y and construction budget requirements, the architect shall prepare, for approval by the Owner, Schematic Design Documents consisting of drawings and ocher documents illustrating the scale and relationship of Project components. The Schematic Design shall contemplate compliance with all applicable laws, statutes, ' ~~•s,^ ordinances, codes and regulations. "s 2,2,5 The Architect shall submit to the Owner a preliminary 4otailed estimate of Construction Cost based on current area, volume or other unit costs and which indicates the cost of each ~,,,',•'h category of work involved in constructing the Project and establish an elapsed time factor for the period of time from the commencement to the completion of construction. ' 2s3 DESIGN DEVELOPMENT PHASE 2s3,1 Based on he approved Schematic Design Documents and any adjustments authorized by the Owner in the program, schedule or construction budget, the Architect shall prepare for approval I F ,"a r by the Owner, Design Development Documents consisting of drawings d>r,~ r t~, And other documents to fix and describe the site and character of EE the Project as to architectural, structural, mechanical and f' electrical systems, materials and such other elements as may be '~,'•~~',»Y,'• Appropriate, which shall comply with all applicable laws, .z r ~~nF statutes, ordinances, codes and regulations. , ' 2x3,2 The Architect shall advise the Owner of any adjust- ments to the preliminary estimate of Construction Cost in a ' . further Detailed Statement as described in Paragraph 2.15. k ° • • ~r4; PAGE 2 r F w ,.~.M':,,,.ekW:n P•.x ra.Y Vr.': 4v ....~,..wrw.. , a t ; 2.4 CONSTRUCTION DOCUMENTS PHASE 2.4.1 Based on the approved design Development Documents and any further adjustments in the sca or quality of the Pro- or i t p j in he construction budget authorised by the Owner, the 0 ' Architect shall prepare, for approval by the Owner, Construction Documents consisting of Drawings and Specifications setting forth in detail requirements for the construction of the Project, which ! 7 shall comply with all applicable laws, statutes, ordinances, codes and regulations. 2.4.2 The Architect shall assist the Owner in the preps- ration of the necessary bidding information, bidding forms, the r Conditions of the contract, and the form of Agreement between the u,. Owner and Contractor. 2.4.3 The Architect shall advise the Owner of any adjust- ments to previous preliminary estimates of Construction Cost indicated by changes in requirements or general market conditions, 2.4.4 The Architect shall assist the Owner in connection ! with the Owner's responsibility for filing documents required for i.nx the approval of governmental authorities avin aV,r+ ,~wr 4 the project, g jurisdiction over F , 2,S BIDDING OR NEGOTIATION PHASE I 2.S.1 The Architect, following the Owner's approval of the i W Construction Documents and of the latest preliminary estimate of Construction Cost, shall assist the Owner in obtaining bids or negotiated proposals and assist in awarding and preparing contracts for construction. 2.6 CONSTRUCTION PHASE - ADMINISTRATION OF THU CONSTRUCTION " CONTRACT err ~ , k'2.6.1 The Architect's responsibility to provide Basic Ser ~ vices for the Construction Phase under this Agreement commences with the award of the Contract for Construction and terminates at the earlier of the issuance to the Owner of the final Certificate for Payment, unless extended under the terms of Subparagraph `.a r ia, 10.3 , 3 , , 266.2 The Architect shall provide detailed administration of the Contract for Construction as set forth below and in the r, edition of AIA document A2011 General Conditions of the Contract for Construction current as of the date of this Agreement, unless otherwise provided in this Agreement, 2.6.3 Construction Phase duties, responsibilities and 3 limitations of authority of the Architect shall not be restricted, ,e r, ' PAGE 3 ~F • •hiM, d.,rw.n^.MHY. ,bM.v .:.x.c rn,^",.,:,w,..w (I' v „ Jill ")t I i i modified or extended without written agreement of the Owner and Architect. 2.6.4 The Architect shall be a representative of and shall advise and consult with the Owner (1) during construction, and s" (2) as an Additional Service at the Owner's direction from time t' to time during the correction period described in the contract for Construction, The Architect shall have authority to act on behalf of the Owner only to the extent provided in this Agreement unless otherwiso modified by written instrument. N { 2.6.5 The Architect shall visit the site at intervals appropriate to the stage of construction or as otherwise agreed "r by the Owner and Architect in writing to become familiar with the progress and quality of the Work completed and to determine if the Work is being performed in a manner indicating that the Work when completed will be in accorlance with the Contract Documents. On the basis of on-site observations as an architect, the Archi- tect shall keep the Owner informed of the progress and quality of + the Work, and shall exercise the utmost care and diligence in i discovering and promptly reporting to the Owner any defects or 4 deficiencies in the work of Contractor or any subcontractors. She Architect represents that he will follow the highest profes- sional standards in performing all services under this Agreement. ' Any defective designs or specifications furnished by the Architect will be promptly corrected by the Architect at no cost to the Owner. The Owner's approval, acceptance, use of or payment for all or any part of the Architect's services hereunder or of the a Project Itself shall in no way alter the Architect's obligations " or the Owner's rights hereunder. (More extensive site repre - `v sentation may be agreed to as an Additional Service, as described <r z in Paragraph 3.2.) 2.6.6 The Architect shall not have control over or charge of and shall not be responsible for construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the Work. The Architect shall not Ee responsible for the Contractor's schedules or failure to carry out the Work In accordance with the Contract Documents as '•,y„' except insofar as such failure may result from Architect's acts or omissions. The Architect shall not have control over or charge of acts or omissions of the Contractor, Subcontractors, or their agents or employees, or of any other persons performing { portions of the Work. 2.6.7 The Architect shall at all times have access to the Work wherever it is in preparation or progress. 2.668 Except as may otherwise be provided In the Contract Documents or when direct communications have been specially t 'M PAGE 4 r . r 1 authorized, the Owner and Contractor shall communicate through the Architect. Communications by and with the Architect s consultants shall be through the Architect. 2.6.9 Based on the Architect's observations at the site of the work and evaluations of the Contractor's Applications for j Payment, the Architect shall review and certify the amounts due E the Contractor. f 2.6.10 The Architect's certification for payment shall constitute a representation to the Owner, based on the Architect's observations at the site as provided in Subparagraph 2.6.S and on the data comprising the Contractor's Application for Payment, that the Work has progressed to the point indicated and that the quality of the Work is in accordance with the Contract Documents. The foregoing representations are subject to minor deviations from the contract Documents correctable prior to completion and to specific qualifications expressed by the Architect. The issuancA of a Certificate for Payment shall further constitute a ' s representation that the Contractor is entitled to payment in the amount certified. However, the issuance of a Certificate for Payment shall not be a representation that the Architect has (1) f made exhaustive or continuous on-site inspections to check the quality or quantity of the Work, (2) reviewed construction means,trr, methods, techniques, sequences or procedures, (3) reviewed copies of requisitions received from Subcontractors and material suppliers and other data requested by the Owner to substantiate the Contractor's right to payment or (4) ascertained how or for " y what purpose the Contractor has used money previously paid on account of the Contract Sum, r 1 ' 2.6.11 The Architect shall have the responsibility and authority to reject Work which does not conform to the Contract Documents. Whenever the Architect considers it necessary or advisable for implementation of the intent of the Contract Docu- ments, the Architect will have authority to require additional inspection or testing of the Work in accordance with the pro- r';~, ~J visions of the Contract Documents, whether or not such Work is fabricated, installed or completed. However, neither this I f. authority of the Architect nor a decision made In good faith E either to exercises or not exercise such authority shall give i - rise to a duty or responsibility of the Architect to the Contractor, Subcontractors, material and equipment suppliers, 4 1 their agents or employees or other persons performing portions of the Work ' S 2.6.12 The Architect shall review and approve or take other appropriate action upon Contractor's submittals such as Shop Drawings, Product Data and Samples, but only for the purpose ' of checking for conformance with information given and the design s, 1 concept expressed in the Contract Documents. The Architect's PAGE S 1 ♦r r.. F.r'M...... .._.rt. a.• Y 4M 4':~.:.t..r .:w '.M i r I R \ ! 1 ` action shall be taken with such reasonable promptness to cause no delay in the Work or in the construction of the Owner or of ' separate contractors, while allowing sufficient. time in the Architect's professional judgment to permit adequate review. Review of such submittals is not conducted for the purpose of ;.x determining the accuracy and completeness of other details such ,E as dimensions and quantities or for substantiating instructions for installation or performance of equipment or systems designed by the Contractor, all of which remain the responsibility of the Contactor to the extent required by the Contract Documents. Architect's review shall not constitute a The al set i' - precautions or, unless otherwise specificallyrostatedf byafthe Architect, of construction means, methods, techniques sences or procedures. The Architect's approval , equshall not indicate approval specific of an assembly of which the item is a component, When professional certification of performance characteristics of materials, systems or equipment is required by I " the Contract Documents, the Architect shall be entitled to rely ' r upon such certification to establish that the materials, systems nr equipment will meet the performance criteria required by the Contract Documents. 1.6.13 The Architect shall prepare Change Orders and ~~'~i;«' 'i Construction Change Directives, with supporting documentation and rer S„ data if deemed necessary by the Architect as provided in Subpara- rave^~, ~agrePhs 3.1.1 and 3.3.30 for the Owner's e pproval and execution in accordance with the Contract Documents, and may authorize minor changes in the Work not involving an adjustment in the Contract !4~ Sun or an extension of the Contract Time which are not incon- sistent with the intent of the Contract Documents. 2,6614 On behalf of the Owner, the Architect shall conduct inspections to determine he dates of 5 , F ubstanti l nal Completion, and shall issue Certificates ofSubstanttial and and Final Completion. The Architect will receive and review writt en n guarantees and related documents required by the contact Documents and assembled by the Contractor and shall Issue a final certifi- cate for Payment, " 2,6,15 The Architect shall interpret and f mendations on matters concerning provide recand " Contractor under the requirements offthe Contract th Documents on written request of either the Owner or Contract. The Architect's response to such requests shall be made with reasonable prompt• mans and within any time limits agreed upon, 2.6,16 Interpretations and decisions of the Architect „ shall be consistent with the intent of and reasonably inferable from the Contract Documents ;;nd shall be in writing or in the fora of drawings. When making such interpretations and Initial 44 yy~ 9 PAGE 6 r r. p f „ i' 1 s; r decisions, the Architect shall endeavor to secure faithful per- formance by both Owner and Contractor, shall not show partiality to either, and shall not be liable for results for interpreta- tions or decisions so rendered in good faith in accordance with t all the requirements of the Owner-Architect Agreement and in the abser.e if negligence. ' 2.6,17 The Architect shall render written decisions within a reasonable time on all claims, disputes or other matters in -1 question between the Owner and Contractor relating to the execution or progress of the Work as provided in the Contract Documents. ARTICLE 3 ADDITIONAL SERVICES t ,off, 3.1 GENERAL , 3.1.1 The services described in this Article 3 are not included In Basic Services unless so identified in Article 2, and they shall be paid for by the Owner as provided in this Agreement, in addition to the compensation for Basic Services. The services described under Paragraphs 3.2 and 3.4 shall only be provided if t authorized or confirmed in writing by the Owner. If services ,are{~,.s^ described under Contingent Additional Services in Paragraph 3.3;•^ are required due to circumstances beyond the Architect's control, the Architect shall notify the Owner prior to comsencing such „i services. If the Owner deems that such services described under Paragraph 3.3 are not required, the Owner shall give promppt written notice to the Architect. If the Owner indicates fn .jl t+ y` writing that all or part of such Contingent Additional Services are not required, the Architect shall have no obligation to " provide those services. Owner will be responsible for compen- sating the Architect for Contingent Additional Services only if they are not required due to the negligence or fault of Architect, f, ~r 3.2 PROJECT REPRESENTATION BEYOND BASIC SERVICES f± rr 3.2,1 If more extensive representation at the site than is described in Subparagraph 2,6.5 is required, the Architect shall ;fz provide one or more Project Representatives to assist in carrying r, out such additional on-site responsibilities. 3,2.2 Project Representatives shall be selected, employed and directed by the Archltect, and the Architect shall be c ~7 'kcompensated therefor as agreed by the Owner and Architect. The duties, responsibilities and limitations of authority of Project Representatives shall be as described in the edition of AIA Y j Document US 2 current as of the date of t1:1s Agreement, unless 1, ,jti t + . otherwibe agreed. t i '.a kt a- A , 41 x, PAGE 7 E ' . 3,2,3 Through the observations by such Project Representa- tives, the Architect shall endeavor to provide further protection for the Owner against defects and deficient las in. the Work, but the furnishing of such project representation shall not modify the rights, responsibilities or obligations of the Architect as described elsewhere in this Agreement, 3,3 CONTINGENT ADDITIONAL SERVICES as 3,3.1 Making material revisions in Drawings, "pecifications or other documents when such revisions are: 1. inconsistent with a pprovals or instructions ~ previously given by the Owner, including revisions made necessary by adjustments in the Owner's program or Project budget; 2. required by the enactment or revision of codes, laws or regulations subsequ nt to the s preparation of such documents, or k3, due to changes required as a result of the Owner's failure to render decision in a timely manner, + a t ,3.3.2 Providing services required because of significant ~ changes in the Project including, but not limited to, size, ualit r tiY. r q y, complexity, the Owners schedule, or the method of bidding or negotiating and contracting for construction, except for services required under Subparagraph S.2.S. 363,3 Preparing Drawings, Specifications and other r{ documentation and supporting date, and providing other services in connection with Change Orders and Construction Change Directives. 3,3.E Providing services in connection with evaluating substitutions proposed by the Contractor and making subsequent revisions to Drawings, Specifications and other documentation eti resulting therefrom. S,SaS Providingg consultation concerning replacement of 1 Work damaged by r"ire, or other cause during construction, and ! Eurnlshing services required in connection with the replacement of such Work. 1 34a6 Providing services made necessary by the default of ,7r>; ~y^• tho Contractor, by major defects or deficiencies in the Mork of the Contractor. 14 PAGE g r ' , , 4 . 9 3.3.7 Providing services in evaluating an extensive number of claims submitted by the Contractor or others in connection with the Work. 3.3.8 Providing services in connection with a public hearing, arbitration proceeding or legal proceeding except where the Architect is party thereto. 3.3.9 Preparing documents for alternate, separate or sequential bids or providing services to connection with bidding, negotiation or construction prior to the completion of the Construction Documents Phase. 3,4 OPTIONAL ADDITIONAL SERVICES f r 3.4.1 Providing financial feasibility or other special ~ studies. { Wd; 3.4.2 Providing planning surveys, site evaluations or comparative studies of prospective sites. 3.4.3 Providing special surveys, environmental studies and submissions required for approvals of governmental authorities or ..F others having jurisdiction over the Project. J1tip, 3.4.4 Providing services relative to future facilities, r,{?` 9 , t f+Y / a systems and equipment. 3,4,S Providing services to investigate existing , "l condl.ions or facilities or to make measured drawings thereof. h s 3.4.6 Providing services to verify the accuracy of 5 „wr drawings or other information furnished by the Owner. 3.4.7 Providing coordination of construction performed by separate contractors or by the Owner's own forces and ` coordination of services required in connection with construction performed and equipment supplied by the Owner. L 3.4,8 Providing services is connection with the work of a construction manager or separate consultants retained by the Owner, 3.4.9 Providing detailed quantity surveys or inventories of material, equipment and labor, 3,4,10 Providing analyses of owning and operating costs, SAM Providing interior design and other similar services required for or in connection with the selection, procurement or installation of furniture, furnishings and related equipment. [r . 1 9 PAGE 9 . ` ~ _ r ...-..~...,y,N wr )h AG.fntk,tl lf.,ir'aM7.'-`x~.~ o-w.:.; ..s..»s. _ L S .1 ? ' i f h 394.12 Providing services for planning tenant or rental spaces. 3,4.13 Making investigations, inventories of, materials or equipment, or valuations and detailed appraisals of existing F " facilities. 3.4.14 Providing assistance in the utilisation of equipment or systems such as testing, adjusting and balancing, preparation of operation and maintenance manuals, training purionnel for operation and maintenance and consultation during op-nation. 3.4.15 Providing services after issuance to the owner of the final Certificate for Payment, or in the absence of a final ; Certificate for Payment, more than 60 days after the date of Substantial Completion of the Work. r,f 344,16 Providing services of consultants fcr other than architectural, structural, mechanical and electrical engineering portt6ns of the Project provided as a part of Basic Services. r 3.4.17 Providing any other services not otherwise included a9rd'~ V", In this Agreement vi not customarily furnished In accordance with generally accopted architectural practice, 3.4.18 Pteparing a set of reproducible record drawings showing significant changes in the Work made during construction hi" the Con nractore to prtnts, Archlteci;drawings and other date furnished by ARTICLE 4 ~;',V'•, ,'.'1 f OWNER'S RESPONSIBILITIES 4,1 The Owner shall consult with the Architect regarding j requirements for the Project, including (i) the Owner's ob~eetives, (ii) schedule and design constraints and criteria, i'..''.. including space requirements and relationships, flexibility, K ? expandability, special equipment, systems and site requirements, as as more specifically described in Paragraph 2.21, ti A 1 ` 'w 42 The Owner shall establish and update an overall budget for ° the Project, including the Construction Cost, the owner's other +;q { costs and reasonable contingencies related to all of these costs, 4.3 If requested by the Architect, the Owner shall furnish evidence that financial arras8ements have been made to fulfill t the Owner's obligations under this Agreement, "r a PAGE 10 e a " v .tl l J I.. ~ nt ~ S rd } I. t lie 4,4 The Owner shall designate a representative authorized to act on the Owner's behalf with respect to .he Protect. The owner or such authorized representative shall render decisions in f a timely manner pertaining to documents submitted by the Architect in order to avoid unreasonable delay in the orderly and sequential progress of the Architect's services. 4.5 The Owner shall furnish surveys describing physical characteristics, legal limitations and utility locations for the site of the Project, and a written legal description of the site. The surveys and legal information shall include, as ;j applicable, grades and lines of streets, alleys, pavements and adjoining property and structures; adjacent drainage; rights- of -way, restrictionss casements, encroachments, zoning, deed restrictions, boundaries and contours of the site; locations, dimensions and necessary data pertaining to existing buildings, t other improvements av.d trees; and information concerning available utility services and lines, both public and private, y; above and below grade, including inverts and depths. All the ` information on the survey shall be referenced to a project 4 benchmark. ` 4.6 The Owner shall furnish the services of gcotechnical } ar p,~1( engineers when such services are requested by the Atchitect. Such services may include but are not limited to test borings, test pits, determinatlnns of soil bearing values, iercolstton tests, evaluations of hazardous materials, ground corrosion and resistivity tests, including necessary operations for anticipating ' subsoil conditions, with reports and appropriate professional recommendations. j ` 4,6.1 The Owner shall furnish the services of other consultants when such services are reasonably required by the " ? §J scope of the Project and are requested by the Architect and are ; ' not retained by the Architect as part of his Basic Services. a' 4.7 The Owner shall furnish structural, mechanical, iy chemical, air and water pollution tests, tests of hazardous 1) 4 materials, and other laboratory and environmentel tests, inspections and reports requires by law or the Contract Documents. l tif'<•` 448 The Owner shall furnish all legal, accounting and " insurance counseling services as may be necessary at any time for the Project, including auditing services the Owner may require to verity the Contractor's Applications for Payment or to ascertain how or for what purposes the Contractor has used the coney paid rF~ ~ by or on behalf of the Owner. r +t a lF~ f I., 4.9 The services, information, surveys and reports required by Paragraphs 4.5 through 4.8 shall be furnished at the Owner's expense, and the Architect shall be entitled to rely upon the . PAGE 11 1 l . 1, ,m • i ~.,.M_ .w:va::e.w a'.e4"1PS:.4':Yi4YEww llw .f e L , accuracy and completeness thereof in the absence of any negli- gence on the part of the Architect. 4.10 Prompt written notice shall be given by the Owner to the Architect if the Own-3r becomes aware of any fault or defect in the Project or nonconkormance with the Contract Documents. 4.11 The proposed language of certificates or cerit ifi- cations requested of the Architect or Architect's co.tsultants shall be submitted to the Architect for roview and approval at a' least fourteen (14) days prior to execution. The Owner shall not request certifications that would require knowledge or services beytnd the scope of this Agreement. ARTICLE 5 CONSTRUCTION COST S.1 DEFINITIONS` S.1.1 The Construction Cost shall be the total cost or a r{, ' estimated cost to the Owner of all elements of the Project a designed or specified by the Architect. ' " +y 5.1.2 The Construction Cost shall include the coat at Oo " current market rates of labor and materials furnished by the Owner and equipment designed, specified, selected or specially provided for by the Architect, plus a reasonable allowance for I ,S the Contractor's overhead and profit. In addition, a reasonable ;4 allowance for contingencies shall be included for market >t conditions at the time of bidding and for changes in the Work during construction. S.1.3 Construction Cost does not include the compensation A(~,; of the Architect and Architect's consultants, the costs of the 2 land, rights-oE-way, financing or other costs which are the responsibility of the Owner as provided in Article 4. 5.2 RESPONSIBILITY FOR CONSTRUCTION S42.1 Evaluations of thu Cwner's Project budget, pre- liminary estimates of Construction Cost and detailed estimates of k `r Construction Cost, if any, prepared by the Architect, represent i the Architect's best judBMont as a design professional familiar J with the construction industry. It is recognized, however, that ' neither the Architect itor the Owner has control over the cost of Tabor, materials or equipment, over tT.: Contractor's methods of determining bid prices, or over competitive bidding, market or lw'4° ~n negotiating conditions. Accordingly, the Architect cannot and does not warrant or represent that bids or negotiated prices will not vary from the Owner's Project budget or from any estimate of Construction Cost or evaluation prepared or agreed to by the tip';, Architect ,'rip y. ~ s j.a + 3 PAGE 12 9. ; ^ 5 • S.2 .2 No fixed limit of Construction Cost shall be established as a condition of this Agreement by the furnishing, pro osal or establishment of a Project budget, unless such fixed a limits his been agreed upon in writing and signed by the parties thereto. If such a fixed limit has been established, the Architect shall be permitted to include :ontingencies for design, ! bidding and price escalation, to determine what materials, equipp- meet, component systems and types of construction are to be included in the Contract Documents, to make reasonable adjust- ments in the scope of the Project and to include in the Contract Documents alternate bids to adjust the Construction Cost to the fixed limit. Fixed limits, if any, shall be increased in the rw amount of an increase in the Contract Sum occurring after execution of the Contract for Construction. f 5.2.3 If the Bidding or Negotiation Phase has not commenced within ninety (90) days after the Architect submits the Construc- ` tiun Documents to the Owner, any Project budget or fixed limit of E r Construction Cost shall be adjusted to reflect changes in the goieral level of prices in the construction industry between the date of submission of the Construction Documents to the Owner and tee; t the date on which proposals are sought, 5,2.4 if a fixed limit oiE Construction Cost (adjusted as a. provided in Subparagraph 5.2.3) is exceeded by the lowest bona ! ? fide bid or negotiated proposal, the Owner shall: r ti 1, give written approval of an increase in such fixed limit; , r7r 2, authorize rebidding or renegotiating of the Project within a reasonable time; ~a i 'k w„gns 3. if the Project is abandoned, terminate in accordance with Paragraph 8.3; or i; 1rf° V 4. cooperate in revising the Project scopo and quality as required to reduce the Construction € ! Cost. 5,2.5 If the Owner chooses to prnceed under Clause 5,2.4.4. i " the Architect, without additional charge, shall modify the Con- tract Documents as necessary to comply with the fixed limit, if , established as a condition of this Agreement. The modification l of: Contract Documents shall be the limit of the Architect's responsibility arising out of the establishment of a fixed limit. " s't ,a,ti The Architect shall be entitled to compensation in accordance ~ with this Agreement for all services performed whether or not the Construction Phase is commenced. PAGE 13 6 1N ' 4 { Ir, _ ARTICLE 6 USE OF ARCHITECT'S DRAWINGS, " SPECIFICATIONS AND OTHER DOCUMENTS 6.1 The Drawings, Specifications and other documents ' prepared by the Architect for this Project are instruments of the eyq'4,. Architect's service for use solely with respect to this Project ! and, unless otherwise provided, the Architect shall be deemed the author of these documents and shall retain all common law, statutory and other reserved rights, including the copyright, The Owner shall be permitted to retain copies, including j reproducible copies, of the Architect's Drawings, Specifications and other documents for information and reference in connection with the Owner's use and occupancy of the Project. The Archi- tect's Drawings, Specification or other documents shall not be w used by the Owner or others on other projects, for additions to this Project or for completion of this Project by others, unless i.• , the Architect is in default under this Agreement, except by agreement in writing and with appropriate compensation to the Architect. b ` 6.2 Submission or distribution of documents to meet s official regulatory requirements or for similar purposes in 1`'« _connection with the Project is not to be construed as publication in derogation of the Architect's reserved rights. ARTICLE 7 M k+ ,mot : { t, c TERMINATION, SUSPENSION OR ABANDONMENT ; 7.1 This Agreement may be terminated by either party upon not less than seven days written notice should the other party , fail substat,tially to perform in accordance with the terms of this Agreement through no fault of the party initiating the termination. 5 ~ 762 If the Project is suspended by the Owner for more than a".y',.=,.*r 30 consecutive days, the Architect shall be compensated for #F~' r services performed prior to notice of su:h suspension. When the $r'r~,• t«__ Pro ,j eat is resumed, the Architect's compensation shall be t; equitably adjusted to provide for expenses incurred in the interruption and resumption of the Architect's services. s 7.3 This Agreement, may be terminated by the Owner upon i a not less than seven days written notice to the Architect in the K r event that the Project is permanently abandoned. If the Project is abandoned by .;.e Owner for more than 90 consecutive days the Architect or the Owner may terminate this Agreement by giving t written notice.: o k, t~ PAGE 14 r) `z E r~l r,.: ......r.,nsaeM.AN.u'4x w;.:~;.r.,..-e .,u;.v+vN N.y xr - i 7.4 Failure of the Owner to make payments to the Architect in accordance with this Agreement shall be considered substantial nonperformance and cause for termination. 7.5 If the Owner fails to make payment to Architect within thirty (30) days of receipt of a statement for services properly 1 performed, the Architect may, upon seven days written notice to E the Owner, suspend performance of services under this Agreement. Unless payment in full is received by the Architect within seven (7) days of the date of the notice, the suspension shall take effect without further notice. In the event of a suspension of services, the Architect shall have no liability to the Owner for delay or damage caused the Owner because of such suspension of services. 7.6 In the event of termination not the fault of the Architect, the Architect shall be compensated for services performed prior to termination. . ARTICLE 8 MISCELLANEOUS PROVISIONS f 8,1 This Agreement shall be governed by the law of the State of Texas. Terms in this Agreement shall have the same meaning as those in AIA Document A2011 General Conditions of the Contract IN: ra for Construction, current as of the date of this Agreement. f 8,3 The Owner and Architect, respectively, bind themselves, V'l their partners, successors, assigns and legal representatives to the other party to this Agreement and to the partners, successors, assigns and legal representatives of such other party with respect ' to all covenants of this Agreement. Neither Owner nor Architect shall assign this Agreement without the written consent of the % other,' 8,4 This Agreement represents the ertire and integrated Y agreement between the Owner and Architec<. and supersedes all *r`, prior negotiations, representations or agreements, either written ,r or oral. This Agreement may be amended only by written instrusent i signed by both Owner and Architect. 8.5 Nothing contained in this Agreement steall create a contractual relationship with or a cause of action in favor of a third party against either the Owner or Architect. I' ,w Y 1 1 PAGE is x w ! b Ex, . 1' +avx tlwE'Y,'Y~'b'1Y'^t')3Ga$yk'P1.aK i,d. r^ w { - E " 8.6 Unless otherwise provided in this Agreement, the Archi- tect and Architect's consultants shall have no responsibility for • `j the discovery, presence, handling, removal or disposal of or exposure of persons to hazardous materials in any form at the Project site, including but not limited to asbestos, asbestos products, polychlorinated biphenyl (PCB) or other toxic substances. ! 8,7 the Architect shall have the right to include repre- l sentations of the design of the Project, including photographs of the exterior and interior, among the Architect's promotional and professional materials. The Architect's materials shall not lzi, Include the Owner's confidential or proprietary information if the Owner has r previously advised the Architect in writing of the ~ specific information considered by the Owner to be confidential or proprietary. The Owner shall provide professional credit for the Architect on the construction sign and in the promotional materials for the Project. 8,8 Architect shall maintain in full during the term of this agreement Professional Liability Insurance in the minimum " s` amount of $S006000. The certificate of such insurance is attached as Attached No. 4. The city shall be named as an kadditional insured and shall be given 10 days notice of any Al cancellation. 4 ` tzy p ` i ARTICLE 9 V 1 , PAYMENTS TO THE ARCHITECT ' a 3 9,1 DIRECT PERSONNEL EXPENSE " ' 9.1.1 Direct Personnel Expense is defined as the direct 3 salaries of the Architect's personnel engaged un the Project and j the portion of the cost of their mandatory and customary i contributions and benefits related thereto, such as employment taxes and other statutory employee benefits, insurance, sick ` f leave, holidays, vacations, pensions and similar contributions a .u a, and benefits. . 9,2 REIMBURSABLE EXPENSES , p4 i 9.2.1 Reimbursable Expenses are in addition to compen- sation for Basic and Additional Services and include expenses k Incurred by the Architect and Architect's employees and ,o consultants in the interest of the Project, as Identified in the following Clauses. M1YSm.4 j~ I :i r ~ "AGE 16 r i , 9.1,1.1 Expense of transportation in connection with the Project; expenses in connection with authorized out-of-town travel; long-distance communications; and fees paid for securing approval of authorities having jurisdiction over the.Project. 9.2.1.2 Expense of reproductions, postage and handling of Drawings, Specifications and other documents. 9.2.1.3 If authorized in advance by the Owner, expense of overtime work requiring higher than regular rates. 9.2.1.4 Expense of renderings, models and mock-ups ' requested by the Owner. 9.2.1.5 Expense of additional insurance coverage or limits, including professional liability insurance, requested by ` the Owner in excess of that normally carried by the Architect and c a Architect's consultants. 1 4, 9.2.1.6 Expense of computer-aided design and drafting equipment time when used in connection with the Project. 1,4 9 c` r » 9.3 PAYMENTS ON ACCOUNT OF BASIC SERVICES d" 9,3. 1 Subsequent payments for Basic Services shall be made monthly and, where applicable. shall be in proportion to services ;i performed within each phase of service, on the basis set forth In Subparagraph 10.2.2. " 9.3.2 If and to the extent that the time initially established in Subparagraph 10.5.1 of this Agreement is exceeded or extended through no fault of the Architect, compensation for any services rendered during the additional period of time shall be computed in the manner set forth in Subparagraph 10.3.2. 9.3.3 When compensation is based on a percentage of s Construction Cost and any portions of the Project are deleted or otherwise not constructed, compensation for those portions of the Project shall be payable to the extent services are performed on th~sa portions, In accordance with the schedule set forth in Subparagraph 10.2.2 based on (1) the lowest bona fide bid or negotiated proposal, or (2) if not such bid or proposal Is received, the most recent preliminary estimate of Construction Cost or detailed estimate of Construction Cost for such portions l of the Project, 9.4 PAYMENTS ON ACCOUNT OF ADDITIONAL SERVICES f ) 9.1.1 Payments on account of the Architect's Additional ' Services and for Reimbursable Expenses shall be made monthly upon presentation of the Architect's statement of services rendered or ti expenses Incurred. i PAGE 17 a a i. k 9.5 PAYMENTS WITHHELD 9.5.1 No deductions shall be made from the Architect's compensation on account of penalty, liquidated damages or other sums withheld from payments to contractors, or on account of the cost of changes in the Work other than those for which the it Architect is responsible. 9.6 ARCHITECT'S ACCOUNTING RECORDS i 9.6.1 Records of Reimbursable Expenses and expenses I pertaining to Additional Services and services performed on the basis of a multiple of Direct Personnel Expense shall be available to the Owner or the Owner's authorized representative for Inspection and copying at mutually convenient times. ARTICLE 10 y BASIS OF COMPENSATION The Owner shall compensate the Architect as follows: 10.1 BASIC COMPENSATION 10.1.1 FOR BASIC SERVICES, as described in Article 2, and any other services included in Article 11 as part of Basic Services, Basic Compensation shalt be computed as follows: ` art y' Fees on a percentage basis of construction cost as indicated ; below: --Station No. S - 71 of construction cost ($31,S00 based on cost of 5450000) a R--Station No. 6 - 2.31 of construction cost (510050 based ' r 'r = on cost of $450,000) yr%`i,!, 1'ttz *assumes complete reuse of architectural design and drawings of Station No. S 10.1.2 Where compensation is based on a stipulated sum or percentage of Construction Cost, progress payments for Basic Services in each phase shall total the following percentages of ; the total Basic Compensation payablet~ twenty percent (201) Design Development avelDesoipaegnnt Phase: Phase: fifteen percent (151) t.' f Desgn . , Construction Documents Phase: forty percent (401) Bidding or Negotiation Phase: five percent (5t) Construction Phase: twenty percent (201) Total basic Compensation: one hundred percent (1001) ' $ `f ti PAGE 18 a ,41 } i., k { t 10.2 COMPENSATION FOR ADDITIONAL SERVICES 10.2.1 FOR PROJECT REPRESENTATION BEYOND BASIC SERVICES, as described in Paragraph 2.2, compensation shall be computed as 4 follows: a { On an hourly rate basis, based on Article 10,2.2. j t 10.2.2 FOR ADDITIONAL SERVICES OF THE ARCHITECT, as described in Articles 3 and 11, other than (1) Additional Project Representation, as described in Paragraph 3.2, and (2) services j included in Article 11 as part of Additional Services, but excluding services of consultants, compensation shall be computed as follows: Principals 85,00 per hour Senior Personnel 65.00 per hour Staff Personnel 14S.00 per hour y Clerical $25.00 per hour gyp, a vP' 10.2.3 FOR ADDITIONAL SERVICES OF CONSULTANTS, including i additional structural, mechanical and electrical engineering j services and those provided under Subparagraph 3.4.17 or ` identified in Article 11 as part of Additional Services, a multiple of one and one-tenth (1.10) times the amounts billed to the Architect for such services. 10,3 REIMBURSABLE EXPENSES 10.361 FOR REIMBURSABLE EXPENSES, as described in rT~yr, a Paragraph 9.2, and any other items included in Article 11 as , 11 Reimbursable Expenses, a multiple of one and one tenth (1.10) times the expenses incurred by the Architect, the Architect's employees and consultants in the interest of the Project. ~ a 10.4 ADDITIONAL PROVISIONS 10,4.1 IF THE BASIC SERVICES covered by this agreement G + have not been completed within (see Article 11.2) months of the r date hereof, through no fault of the Architect, extension of the Architect's services beyond that time shall be compensated as k provided in Subparagraphs 9.3.3 and 10.2.2. } 104442 Payments are due and payable fifteen (15) days from the date of the Architect's invoice. Amounts unpaid thirty (30) sp, days after the invoice date shall bear interest at the al .y rateentered below, or in the absence thereof at the legal rate prevailing from time to time at the principal place of business ,c•r,p of the Architect at the rate of twelve percent (121) interest. 40 .ti r' PAGE 19 p x.. .e .s.:e:w R. a 4J:. M'{ viY„... , 1. } f 1 ARTICLE 11 OTHER CONDITIONS OR SERVICES 11.1 The services of this agreement shall' involve the following Fire Stations: Nos. 5 and 6, all being located in Denton, Texas. The description and scope of services at each location are as follows: 11.1.1 Fire Station No. S Design of a new one-story station, approximately 69000 square r 4. feet. 3 b 11.1.1 Fire Station No. 6 j Duplicate design of Station No. S. 11.2 Fire Station No. 5 ' Twelve (12) months from date of this agreement. 11.2.1 Fire Station No. b ~ ~z' 4 aY i' Nine (9) months from the date of a Notice to Proceed. ,'.j td 11.3 Reirbursable expenses shall also include the services of specialized consultants including, but not limited to, civil engineers and landscape architects. Compensation of such specialized consultants shall be as per Article 9.2. r 11.4 Additional Services shall include securing any special municipoil authorizations required by the City of Denton, i `'ti. including, but not limited to, Variances, Special Use Peralts, etc. s. Y This agreement entered into as of the day and year first G written above. CITY OF DENTON, TEXAS, BRANCH 8 TAYLOR ASSOCIATES OWNER INC., ARCHITECT& S ^ , r BY: BY: GAS i EXECUTIVE YICEIPRES DENT IA J ~ ' ~ 'biz a PAGE 20 } ray, n....-~.,.._.._. r. ..,•,.,.,y,r,tiarq+a.yvr"s:~~.IHM+wo r.u.woa.........».,...-.-. ry ' Y f r ATTEST: JENNIFER WArTM CITY SECRETXW k, APPROVED AS TO LEGAL FORM: DEBRA ADAMI DRAYOVITC11, CITY ATTORNEY 1/1 TW~~~ Yn BY: LhW p ~~z1 i c . kJ ~~rs 4' , t >d ( ' ~pr Q"7~t~id 1". M1 n ~ vjC 1 yJ,, 1 N~ - ^ ' z G !v~ i A ~ r~ tf~ F S PAGE 21 A: r i' ~rY ~r L 6n l ft •S. Irk 7 Y `1+ 'y h y r' r p' 1 ' i 1 u1 k +f 11 HEM i t f 1 1 I it c rG Tk. ~ I [ y p1 { ( 11Y ! Y~ V I ( 4 K rA r~ E 1 1 t { 4 'O { ~t 1, ltd r~~ , t r f ~ A ~ r N.":1 4k. 4 A ,M ~T is f ~ f YY yry I V R+IV~ 1 f 1 [ " l "a -T -I I t ~f la.IrMi iy { 1 1 iQ Ilf+ t ..v i 4Ff to t ~ ~ i, a~ Xf f ~ t i ~ ~ r f , day r'~z"•1~ ~......«.,...._..r~..._ - - 1 d to h ~ ~ - 'i ! r rr ' M E M O R A N D U M t ~r r 6 ~r~ P. T0~ BETTY MCKEAN, EXECUTIVE DIRECTOR OF RUNICIPAL 8EAYICE8/ECONOMIC DEP. FROM& JOELLA ORR, LIBRARY DIRECTOR 9UBJj COUNTY CONTRACT FOR CITY COUNCIL APPROVAL DATE1 October 28, 1987 ~Jw a. Attached you vill find a copy of the reoolution and contract for library , services to be provided by the City for library patrons residing outside the 'City limits of Denton. fi royal on November 17, and is w~ Thin item has been scheduled for council app x ~.i The county has agreed to pay $I per bra, effective for the current fiscal year. capita of 96,410 and $5,OOO in matching funds this fiscal year. Per capita z, funding is decreased thin year from last due to additional requests now boua4y libraries vhich dilutes the per capita service provided by by each from library. If you have any gsF~ntione, please don't hesitate to contact me. Thank you. 1f n , 1 y 1t 1 S r,. jjoad0jrrj Libra Director tI n~~ CS y ~rS - i - . lot, r 4 M { 20521, I i RESOLUTION NO. A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT ` BETWEEN THE COUNTY OF DENTON AND THE CITY OF DENTON FOR LIBRARY ` SERVICE; AND PROVIDING FOR AN EFFECTIVE DATE i BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DENTON, TEXAS: SECTION I. That the Mayor of the City of Denton, Texas is 1 hereby aut or ted, on behalf of the City of Denton, to execute an agreement between the County of Denton and the City of Denton ; relating to the provision of library service, a copy of which 4 F agreement is attached hereto and made a part hereof. ` SECTION II. That this resolution shall become effective imme ate y upon its passage and approval. ?~s tax; PASSED AND APPROVED this the day of 1987. n ~ qtr i ,re ~!I 1 ' 'JiC RAY u t? J' V ^ S T u ATTEST: 7ENNIF9R WALTERS, CITY SECRETARY APPROVED AS TO LEGAL FORM; DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY 1 { i r r BY1 ,i > r ue .^'aa I fir. J 1 a err • ~x . wh sqp Xd{ Il • 1i c r ' J 1 r T P 3'i 3 TH£ STATE OF TEXAS X COUNTY OF DENTON X ;NTERLOCAL COOPERATION AGREEMENT THIS AGREEMENT Is mode and entered into this _ day of October, 1887, by and between DENTON COUNTY, a political subdivision of the Great S,ste of Texas, t ,i % hereinafter referred to irterehangeably as "Denton" or "County", and the CITY OF a DENTON, a munlci,ul ai Iqr corponllon organized under the laws of Texas hereinafter referred to es "AGENCY". } WHEREAS, Denton Is a duly organized polltlesl subdlvislon of the State of Texas r '.h engaged In the administration of County Government and related services for the benefit of the citizens of Denton, County; and ; WHEREAS, AGENCY Is a duly organized municipal corporation organized under the laws of Texas engaged In the provision of library service and other munlelpel E services foe the benefit of the citizens of Denton County, Texas; and " WHEREAS, Denton red AGENCY desire to Improve the efficiency and effectiveness n+`3 of local governments by suthnrIzing the fullest possible range of Intergovernmental t' I"; contracting authority at the local level for all or ' t y part of the functions and services I of police protection and detention services; fire protection; streets, roads, end drainage; % r 4 public health and welfare; park.; recreation; library services; museum services; trade disposal; plarnind; engineering; and administrative functions such as lax assessment and , yP f"r collection, personnel services, purchasing, date processing, warehousing, equipment repalr, +,r and printing; and t t WHEREAS, Denton and AOENW' mutua:ly desire to be subject to the provisions of TEX. REV. CrY. STAT. Art. 1115 (38c), (Vernon Supp. the Interloeal Cooperation !`:t Actl end, V, a' } ,y' NOW THEREFORE; Denton and AGENCY, for the mutual consideration bereinafter ":Y r <rt ; stated, afros and understand as follows "j F , e a a ' The effective date of this agreement shalt be the tat day of October, 1811. ' ~~'>Mt SF } t The Initial term of this Agreement shall be for the perlod or October f, 1987 to and through September 10, 1911. Thereafter, this agreement !hall be renewed jot successive additional period of twelve (18) month Increments from the termination dale n 1' " % N {mo't' ~f ~ .i P.~... .n., w.a++fH W:y....+i.. .."vrVM~MYa I I C ~ % provided C', al County end Agency agree In writing on or before the tint day of September of each year, to the amount of consideration to be paid hereunder for each successive term, 1[I. For the purposes and conalderation herein stated and contemplated, Denton shell provlde the following necessary and appropriate services for the residents of Denton E I County AGENCY to the maximum extent authorised by this agreement, without rugeroll to race, religion, ;lor, age, and national ollgin; to wit: 1. Library services end other related services for the benefit and to serve the Y publ a convenlenca and necessity of the citizens of Denton County, Texas, IV. Inasmuch as the CITY OF DENTON PUBLIC LIBRARY Is foe the use, benefit and enjoyment of all citizens of Denton County, Texas, upon proper proof by Individual(s) of residence of Denton County, Texas, such indivAsKe) shell be a tMod to be issued, eervfcer,~r0. at no Cost, a "librery card" to be used in connection with said library P tr•rrn 0D-1e64vW -b 4l Y4! of 4KS MrU.{r" . DENTON atoll designate Honorable Vic Burgess to act on behalf of DENTON, and r to serve as "Llalson Officer" for Dentin with and between DENTON and AGENCY. F Honorable Via Burgas or his designated substitute shall insure the performance of dl duties and obligations of DENTON here Lt statedl and, shalt devote sufficient time and attention to the execution c. sold duties on behalf of DENTON In full complianta with I t T 1 the terms and condition of this egresmentl and, shall proride Immediate and direst ' w , • .,l supervision or DENTON'S employees, Agents, Contractors, sub-ton tractors, and/or laborers, _d.a i E r't it any, in the futheranee of the purposes, terms and eonditlons of this Agreement for , , .salt ^!I' the mutual benefit of Denton and AGENCY. VL ti" w'ut 4 L' w, AGENCY shall designate Mild Orr, Llbruy Director to act on behalf of AGENCY, L~ 1 r and to serve as "Liaison" for AGENCY with and between, AGENCY and Denton to l till ~ ? ' t Insure the performance of all duties and obligations of AGENCY as herein statrdl and, shall devote sufficient lane and atlewtton to the execution of sold duties on behalf of a t' AGENCY in full eompllants with the terms and conditions of this agratilentl and, shall r Fe, + provide Immediate and direct supervision of the AGENCY amployea, yenta, contractArs, sub-eontn, toes, and/or laborers, If anyl In the furtherance of the purposes, terms and • r condition of this Agreement for the mutual benefit of AGENCY and Denton. M~ •Sq E Y, N ( } , i VIL AGENCY agrees to indemnify and hold harmless Denton, Its agents, and employees, from and agalrmt all claims, damages, losses, and expenses, including reasonable attorney's fees In case it shall be ne.essary to pursue legal action, arising out of performance of the services and duties herein whleh are, or are alleged to have been causal In whole or In part by Denton or AGENCY. Including but not necessarily limited to any negllgent Y act end/or omissloo of any employee of AGENCi , Its directors, members, or that of a t; wu:-nlractn• LP AGENCY, or that of anyone employed by or contracted with AGENCY for whose acts Denton and/or AGENCY Is liable. w VIII, Q!Y h:: S AGENCY agrees to Indemnify and hold harmless DENTON, its agents, and employees, I' ~''+1 Yr k , r from and against all claims, damages, losses, and expenses, including reasonable attorney's fees in case It shall be necessary to Cite an action, arising out of performance of the services and duties herein stated, which are (t) for bodily injury, illness, or death, or 7 I Y Ana ^ k tr for property damage, Including loss of use, and (e) caused In whole or In part by AtlENCY'E negligent act and/or omission, or that of a subcontractor of AGENCY, or that of anyone employed by or contracted with AGENCY for whose acts the AOEIICY „ x Is liable, IX, The AGENCY shall be coley responelble for all rt techniques, sequences, procdres, and mane, and for the coordination of all work performed under the list me and conditions (yR'~' r l of this agreement, shall Insure, dedicate and devote the full time and attention of IAMB kn , employees necessary for the Y proper asocutlon'endeomplattonof the duties andobligatkro v 3 r of the AGENCY stated In this agreement, and give all atentlon necessary for such proper tmpervtslon and direction, 1L DENTON agrees to and accepts full responsibility for the acts, Mgllgente, and/or Willem of all DW-IN'S smployae, and igomb, DENTON'g sub-contfactors, and/or contract laborers, and for those of all other Aram doing work under a contract or '44th"'4t r J' agreement with sold DENTON. XL tls t The AGENCY agrees to and accepts hull raponsiblity for tCs acts, negllgenes, +7, and/or emtsslons of all the A0ENCY'1 employees, and slants, the AGENCY'S sub- 4' .1 a , contractors, and/or contract laborers, and for these of all other person dolnif work u:.mer a contract or agreement with sold AGENCY, i _...,,..,..-.iw..aaa..,use+n.aa3vrr.w.,<....;....-...,.. a Y , ^ , k k 1 i I1 X IL DENTON agrees to and accepts the duty and tesponstbiNly for and overseeing all l safety order, precautions, programs, and equipm mt necessary to the reasonable safety l of DENTON'S employees, and agents,DENTON'S sub-contractors, and/or Contract taborets, i and all other persons do!mg work under a contract with sold DENTON. XiIL The AGENCY agrees to and accepts the duty and responsiblity for and overseeing k ■ll safety orders, preeautloru, programs, and equipment necessary to the reasonable r safety or the AGENCY'S employees, and agents, the AGENCY'S cub-contractors, and/or - contract laborers, and all other persona doing work ender a contract or agreement with said AGENCY. ` xrv. AGENCY understands and agrees that the AGENCY, Its employees, servants, agents, a + q and representatives shell at no time represent themselvd to be employees, lefvents, agents and/or representatives of DENTON, i XV. " r v ;n j ' 1 ) DENTON understands end agrees that DENTON. Its employees, servants, agents, x~ &rI } t and representatives shell at no time represent themselves to be employees, servants, agents, and/or representatives of AGENCY. 7 XVL n E l "DENTON" Denton Count Is a political subdivision of the State of Teus. The r, r' I address of "DENTON, It s,-, r] y Commlsoloners Court of Denton County S F.• r t' (x Commtsslonsre Court Building ' v, f aSryY . 010 M. Sycamore Denton, Taws 01!01 a rs>, Telephone (011) 111-0111 Attm Konotable Vld Burgeas I ty,.,~ ry 'w Denton County Judge XVIL { AGENCY Is publio service organisation of Denton County, Taxes. The address rS• ri , , S' ` of "AGENCY" 14 MY Or DEN I~ ToN 111 G MoKINNSY DENTON, TEXAS 71191 1 u ` ''Telephone (010)611.1401 ~ •a rani i yt t~9 y ~ ~ v , ,F,. r.. ,....,a.",r,.wrwx+Y+YS,lLti1C.0R•Wz"R,r+."rd~.W:-wN.,'e.ti.x. r.,e. ~t~:y list4 ~~.r , y f I j' w i ' XYIiL For the services herelnebove stated, DENTON agrees to pay to AGENCY for the E full ptrformence of this agreement, $1.00 per capita of 91,110 or the sum of NINETY- EIGHT THOUSAND FOUR HUNDRED TEN AND 00/100 AND NO1100 ($90,410.00) DOLLARS j! to be paid in equal quarterly Installments of TWENTY-FOUR THOUSAND SIX HUNDRED TWO AND $01100 DOLLARS commencing October 1, 1907, in addition, DENTON agrees to pay to AGENCY up to FIVE THOUSAND AND N01100 (95,000.00) OOLLARS In matching funds upon receipt of proof from the AGENCY that revenue from sources other than Denton County has been received and that this Information shall be provided each L quarter to DENTON and will be matched in full each quarter until such time that (5,000.00 has been paid. DENTON understands and agrees that payment by DENTON to the AGENCY shall be made in accordance with the normal and customary processes end r 7 buslnea procedures of DENTON. XM. This agreement may be terminated at any time, by althea party gluing sixty (00) err' Y day advance written notice to the other party. In the event of such teeminat(on by either party, AGENCY shall be compensated pro rata for all services performed to Fe rro. !1'~1 `k. , termination date, together with reimbursable expenses than due and as authorized by , this agreement. In the event of such termination, should AGENCY be overoompeneked on a pro rate basis for all services performed to termination date, andlor be t }r overcompensated for reimbursable expenses it authecited by this agreement, then DENTON shall be reimbursed pro rata tot all such overeompensellon. Acceptance of lP, ~ f r` X said reimbursement Shalt no constitute a waiver of any claim that may otherwise else L 1 i c k t •r',. out of this Agreement. This Agreement may also be terminated Immediately In ease r of successful election to rollback County tales and Agency may terminate, upon 10 day's notice etautd a rollback election be ordere6 XX. a r * This agreement represents the entire and Integrated sgramont between AGENCY * w • and Denton and supersadet all prior negotiations, reprasentallons and/or agreements, either weltten or oral. This agrament may be amended only by written instrument Signed by both AGENCY and Oentom u• k T r XXL . The Validity of this agreement and of Any of Its derma or provisions, at well at ; y the rights and duties of the parties hereto, shalt W governed by the laws of tM grate «w of Texas. further, this agreement shall be performable and all eomperuatlon payable { , In Denton County, Tease. t w i .L ia. , x r , h XXn. In the event that any portion of this agreement shall be found to be contrary to 1 law it 14 the Intent of the parties hereto that the remaining portions shall remain valid and in full force and effect to the extent poWbte. XXIiL The undersigned officer and/or agents of the parties hereto are the properly authorized offlelals and have the necessary authority to execute this agreement on 1 ~J behalf of the pertly hereto, and each party hereby certifies to the other that any t , necesury resolutions extending sold authority have been duly lr _ d and ate now in full force and effect. Executed in duplicate originals at Denton, Denton County, Teas on the day and year first written above. "D EN TO N" ",W EN C P r " J" • ; DENTON COUNTY, TEXAS AGENCY p" ± 1111 N. Sycamore - Denlon,Tesu Talot t 9y By ~0 11 omet Fri ya' r k` R NORABLE VIC BU R43 F t, DENTON COUNTY JUDGE Title. k c qo ki t x. r ,dyer Actlrq on behalf of, and by Acting on Wait of, and by the outhorky of the the authority of the CommissWera Court of AGENCY t 1' Dent, a County, Tesae FK ! ATToSTI AT780Tt 1. jY 1 B Byt tr,,r`~^t gar. 11 "qu, i S' t DENTU OU N CNTY CLERK Tltlet { + ky r + " f APPROVED AS 10 FORM AND CONTLNTt t~ r t, . ^ ~1 rt W4 tiff ~ 1 h, j IF^ k~! rti };'a~ NPON rC41;111Y ATTORNEY Mol Y ~ Y f 31 4 t ~ Y 1 .N . o 1 Y• , ~1 red; - ! i a Y ' rr~~llr_4 ~•1 r J r J 1 l~ 1Y Y. 101 1 e r 1` I ( r ' T, i STATE OF TEXAS X COUNTY OF DENTON X BEFORE ME, the undenlgned authority, on this day personally appeared the Honorable Vic Burgess, Denton County Judge, known to me to be the person whose name Is subscribed to the foregoing Instrument and ackowledged to me that he executed the foregoing Interlocal Cooperation Agreement for the purposes and consideration therein expressed, In the capacity stated, and as the act and deed of sold County. GIVEN under my hand and seal of office this the _ day of October, 1157, r x~ ' Notary u o in an or the State of Texas. ~ My Commission expires i• Nola s printed Rome) M r I SEAL a r THE STATE OF TEXAS J( COUNTY OF DENTON x y BEFORE MS, the undersigned authority, do this day personally appeareal , President of AGENCY, known to me to be the person whose name Is suboorlbe to the foregoing y S Instrument Agreement anfor d Ache nowledged to me that he executed the foregoing Interloeal Coeperetlon purposes and eomldsralion therein expressed, end In the apaelty stated, and as the act and deed of aid AGENCY, sr . v, GIVEN under my herd and seat of office this it* day of Oelobar, 00. ""V . F . t 1, 4i 5 yr °i:~ . i E 1Aa 9N 11,14 ry u IQ n a or s tM 6ut1 0! Texat. key Commisal" explrem l i t rt (Notary's printed Name? ~ t ~'i sn t,' ''y t~.~ti1~r; ~ ;,te 3}~' fib ~ rF i R `a s ) ~ tl;F 14 1 SSFSSF ~I ~ r , A-L 4444, y, !Y l r , p s~~ E i ~ r t Y 'rYyr 41` M! p 'Y 1+ 16 t q ! ~ 6 a } 1tn ~ + r "y r ~y Fri I { i 1 ! J SS k 1 P f.i Y 1~t } ~ ~ I r 4' r Fv •r , AT 1 31 1~~ + 91 i~y* ed,' r 7 f r, O'j d M: e rr r#i , -T-T- 2E r ~ r , r b ~ • aw , i 2 ij AtFr r`.,,.. _ 7- '•^q+Wa~°°w+n"r"""n winrww++~-n"~ r r r 1 ' I r' North Texas Higher Education Authority, Inc. 201 E. Abram, Suite 750 Arlington, Texas 76010-1196 (817) 265.9158 October 16, 1987 i Honorable Ray Stephens { Denton City Council City of Denton 215 East McKinney Denton, Texas 76201 1 r5 Dear Mayor Stephens: At its October 16, 1987 meeting, the Hoard took action to nominate r>i "?.p J`of'`i_ individuals to Places 6, 8 and 9 on the Korth Texas Higher 71 <S3 ,4• Education Authority Board of Directors for the October 1, 1987 t; 111133?i through September 30, 1989 term, The incumbents, Dr, Lindsa ; r ' Keffer - Place 6, Mr. Michael Craadey - Place So and Mr. James Brock - Place 9, have expressed a willingness to serve another p Lr ? J' term; therefore, their names are respectfully submitted for the City Councila consideration for re-appointment. ."a I will very much appreciate your notifying me of the action taken by the City Council on the nominees. Please extend our continued n thanks to the individual Council members for their support of the Authority and its activities. V rrw~.r~„a~ Sincerely; Governor Jack a President rti { R`r, GJ/bmc r 1 . Ucr z I t~,`~ r,~r• CI N ~ ta~i CRS t `a r r w. w. 'I. iwwn~cv~p~ylK'~i~l~+A,YMbe'R~.RMIt11M 5 4t 5 9! G `~4 M .z r 1 , Tt'j~ 11j I a1 TI r r r "i "~I e ~ 1' ~ , r, t 1 1281L i RESOLUTION NO. A RESOLUTION APPOINTING MEMBERS TO THE NORTH TEXAS HIGHER EDUCATION AUTHORITY; AND DECLARING AN EFFECTIVE DATE. i WHEREAS, the term of office for Places b, 8 and 9 on the Board of Directors of the North Texas Higher Education Authority, Inc., expired September 30, 1987; NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DENTON: m~ SECTION i. That Dr. Lindsay Keffer is hereby reappointed to Place 6 on he Board of Directors of the North Texas Higher ' Education Authority, Inc. for the October It 1987 through September 309 1989 term. SECTION 11. That Mr. Michael Grandey Is hereby reappointed to y Y Place on t e Board of Directors of the North Texas Higher Education Authority, Inc. for the October 11 1987 through September 300 1989 term. SECTION III. That Mr. ,axes Brock Is hereby appointed to i, Place on t e Board of Directors of the North Texas Higher a: Education Authority, Inc. for the October 11 1987 through September 30, 1989 term. SECTION 1V. That this Resolution shall become effective from and a tear Its ate of passage. PASSED AND APPROVED this the day of , 1987. . 1 ta~'t ,''r'. RAY STEPHENS9 MAYOR 1 xF` i ATTEST: , d+rh~ Y e t ' 3ENNIFER WA p Y 1. I~'~aai.r d " ' 4 Gvt CITY SECKETM X574 a~k~,F4S ' u+ ~I I , a APPROVED AS TO LEGAL FORMI DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY r,r r~,r~ ~;ia ti a' a N, 1 are, BYs/~~F// .t a t~~,r~, ~ X41 Y 1 q r vh .aw arwxa. .,.w.. t.'.'+,a.rr,« fir r. 7-77-7 R J J-1-1 L=l ( Y~ M 1 y 1! r r , a I~~rwq.,9' ,rt d~irgy W ~r7 n r( • 'C, ~r ti~ 51 1 Y P ! it ` r t ti r JJ)) NN. ' lr f 11„ r, 5t'tI~ yYl i. 1. f J4M { ~ ` f ✓A e y ~ ~tid~n! t •5.' 'M't'~~t ri' ,144 $ ! ,yF, , 41 r :1~. f r . Y°~ r "day` 1+`'~' t~• ! r. `t' 1 A. i r r ~M er tr (tit _ { ~rl kk~ 1 4.~ ~ - ♦r ~`rt 5~', E ~-r ,..~d..wiw~"w«,enarar+r+.w•aRr.+o..- _ i, 'cry,?, . , • . , R I r, November 17, 1987 C1 TY_CfXIJCI L_AGEt_DA_-ITEM 70 t t tAYUft ANJ M1£?~IBER S OF TF E CITY CCXIJC I L RCM, Lloyd Harrell, City Manager 5 SUBJECT i W HIDER 1 K1 LO E TION TIN 1NuRPORT ~NTCN N COIr`1TY AREA PWAT R AGENCY. i ' • i ~Lxr~rr~T i aJ ~ ' of November 91 The Public Utilities Board, at tCouncll~eePP9oval of subject 1987, recommended to the City ~r resolution. SL"*RYi I The Denton County Water Study has investigated and developed Plane for providing wholesale water and wastewater ts' supply alternative pla fg+ service to the Denton County conmunlties and we Engineers, Espey, oo'poretlons. This study, with Consulting a, Fjueton and Aaeocfetee, is nearing completion. The Denton County Committee has recommended the Tri-Regional Water Study Blearing + la' f Stragy Plan as the master plan for the long-range water end wastewater service needs of Denton County. erational Denton ' Fiowevbr, it will be mld-1989 before a fully OP Area Water Agency can be created, and several Inters County activities will be prior torethatetime.onTherefore, the necessary that authorized water purveyor, p Pr of Denton and the City of Carmittee has requested that the City until an Agency 1'; `r 5a`' Lewisville jointly serve as an interim agency can be formed. application for e andltmake nexto make pe ditures Afoisting to This interiloy9anyengineer Will granta~ 1V such actties; however, no expenditures will beentattleslthAn~ y' full cerrmltmenta from the other participating expenditures would be on a pro rate basis with all participating A entities, 1 I~; r1 IIY fA PART A------- T9 CR f tC)L1P5 Xyy\ i , wy PFid(51~NEN " ts z. ~ City of Denton, Denton Municipal Utilities, and City Council, the Legal. Department. K e~ " F I SC111: IMPACT i Unknown at this time. I raa ~f{d J ,y (,Y\I Y 1. e `3 A+I, , w .f 5 L fS. ~ 1 a3 Page 2 1 r s Ree Respect lly ubmitted, ` J p - - enager ay errell ty 1 W4 t I Prepared/APPROVED j t`I APPROVED BYt ' ~ t "iZ t 4 el I Z I n °tl'i'4f pDepartment of tltillttee # " C°xhIbIt I1 Re soIuttOn +Y.,f i,J~ II t Minutes PUB Meeting of 11/9187 w yyI I 1,4 4 Sr x 4 +`~1 ~ ,k F r r 046ule-9 tl ' E, t}~~fi~ pia' 'k • ~ ` '+t K k~ 4 a Mkt } y L" M "Lv r ° Y u} Pte{, ~ ~ p ~E'~4~ a ' y ~.I _ nafY`~[ ~ ~ a 1 e ~ ~ p s+ ~ E , r n , y pa a f. i ' } , i t 2047L f RESOLUTION NO. A RESOLUTION RELATING TO THE CREATION OF AN INTERIM'AGENCY TO ACT PRIOR TO THE CREATION OF A COUNTY WATER/WASTEWATER MASTER PLAN; PROVIDING AN EFFECTIVE DATE, ti l ' WHEREAS, the Denton County Water Study Steering Committee has investigated and developed alternative plans for providing whole- sale water and wastewater service to the Denton County communities and water supply corporations; and WHEREAS, the present Denton County Water Study with Con- sulting Engineers, Espey, Houston and Associates is drawing to a conclusion; and WHEREAS, the Denton County Water Study Steering Committee has recommended the Tri•Regional Strategy Pla.pt as the ?taster Plan for the long-range water and wastewater service needs of Denton ar ,'r County; and WHEREAS, the Denton County Water Study Steering Committee recommends that the communities and water supply corporations of Denton County select a single plan and begin implementation of a Master Water/Wastewater Plan for the Denton County Area; and '.r ' r WHEREAS, It will be mid-1989 before a fully operational Denton County Area Water Agency can be created to fully implement such a plan; and WHEREAS, several interim activities may be necessary that {t.` require action by a legally authorized water purveyor prior to Creation of such Regional Agency; and WHEREAS, the Denton County Water Study Steering Committee has requested and recommended that the City of Denton and the City of Lewisville jointly serve as this Interim Agency; NOW, THEREFORE, BE IT RESOLVED: l SECTION I. That the governing body of the City of Denton, Texas ass ereby recommend, endorse, and authorise tho Denton Municipal Utilities Department, in conjunction with the City of Lewisville Public Service Department, to serve a;, the Interim Agency prior to the creation of the Regional Agency to implement -w the Denton.County Water/Wastewater Master Plan until such time as an operational Regional Agency can be created. P; SECTION 11. That the City Council hereby agrees in principle R to E7nenc a y support such Interim Agency, Tho financial support PAGE 2 4 .arm _ ~ .,a arn,+. •.w+r 9,. ' a....!'iFirrawy xa..^.RMw`*-wMW4nn J~., +x.xyy. a~x,r-all7al: i , I shall be limited to existing funds previously provided by the 1 City of Denton in the amount of Eleven Thousand Three Hundred and Ten Dollars ($11,310.00). Due to the participation by the State of Texas, in an amount not to exceed fifty percent' (S01) of the contract price of the study, the remaining funds shall be reserved to support the Interim Agency. ;I SECTION III. That the creation of an interim Agency Advisory p Comm tte~' a to guide the Interim Agency's activities until the R~ creation of the Regional Agency is complete is hereby endorsed. t All @`t, M1.ti r PASSED AND APPROVED this the day of November, 1987, i RAY S EP E , MAY H t b, 11+ M I q r ATTEST: to ini R~ n JENNIFER x •i~i~,~'b Irv i5, x CITY Ce APPROVED AS TO LEGAL FORM; DEBRA ADAMI DRAYOVITCH CITY ATTORNEY 40 r4 RY: i y, M 1 . , a~ ~',lti'/n s r S 1 4. 1 w '4 r kl I PAGE 3 i , r n ~ I a' r ttxr e o i { EXCERPT FROM MINUTES PUBLIC UTILITIES BOARD November 9, 1987 3. CONSIDER RESOLUTION IN SUPPORT OF DENTON PARTICIPATING WITH CY: " ~ LEp"I~VTLL~'1,~'!`Al'-lRf~`ft The Denton County Water Study, conducted by Espey, Huston and Associates, Consulting Engineers, is nearing completion. The Denton County Water Study Steering Committee has recommended the Tri-Regional Strategy Plan as the master plan for the long-range rV. water and wastewater service needs of Denton County. This Study has shown it will be mid-1989 before a fully operational Denton County Area Water Agency can be created, and several interim activities will be necessary that require action by a legally authorized water purveyor, prior to that time. Therefore, the Denton County Water Study Steering Committee i of Denton and the City requested that the City ointly serve as an interim agency until an Agency can be formed. jointly as This interim agency will be called on to make application for grants, employ an engineer and make expenditures relating to such activities; however, no expenditures will be made without full commitments from the other participating entities. Any expenditures would be on a pro rata basis with all participating entities. Nelson reviewed the Resolution pointing out this Resolution is 1 in support of the concept of the regional master plan only and lays out very fev real terms for activities and establishment of Y the proposed Agency. Nelson further commented that this Wednesday the final study ! a, will be presented to the Committee and on November 23, 1987, there will be a public presentation to the Denton County Commissioners for the benefit of all participants. This is a try public presentation and the Board is invited to attend. CM J t i The Committee's recommendation is to establish n uarea " ntil the 6 water agency. It will not be possible to get approval as 1989 legislative session, but in the near term, Dentwill gneed applicationse etcrk, prepare exchange agreements, prepare Frady asked If once Denton was In, could Denton be forced to „ participate in such an agency. Nelson stated participation is anticipated to be on a contractural basis. If an entity wants to be involved it can be; if not, it is not required. LaForte 'bvj r asked who pays the engineering fees. Nelson stated that the remaining funds available from the Stud will pay any cos. Nelson advised that a parttime or fulltime manager may be f: employed. The manager will coordinate with Espey, Huston for some studies. LaForte asked how this agency will ultimately benefit Denton. ' Nelson stated that on the short term, several cities have been I asking for participation in the new water plant the City is i planning to build. Denton is selling water on an interim basis only to some of these entities, but t future, the each participant will have to help pay for their share of Xlant, 'i i However, some communities don't have money to participate. Unless some means is found for these entities to finance their share, Denton could be forced to sell water at average capital costs such as is the case with the Dallas Water System. Also, the City would be able to build a larger plant and get better economies of scale. On the long term, an organized entity in the County will give Denton and the region greater clout in working to get future water supplies and in obtaining government monies for projects, handling legislative issues, etc. Thompson stated that if the City does not do this, there are 'q costs and risks for polluted waterways. Denton won't be able to control the dumping of hazardous wastes and pollutants into the water system at certain points, and would have no enforcement clout on package sewer plants without this group. LaForte asked if the agency will be able to establish rules and 4'y regulations within the county? Nelson stated that there is a recommendation in the Study that states this agency could be granted powers of watershed management. Nelson considers this a unique situation for a regional partnership. An agency like this will help other communities meet some growth. ' Laney asked if the City is getting itself into a situation where i if one entity has tremendous growth, and another entity stagnates, could the -urea that stagnates slow down growth in the ` other areas? Or could the region that grows very rapidly cause 1°. r r + a burden on the others?? Nelson stated this is one of the reasons why it was expressed it is necessary to sign specific requirements contracts with the Agency, i.e., if these cities, say they need to have 1/2 million gallons of water capacity, ~rir>"W then the Agency enters into a _ontract with those cities for that amount. Then those entiti~.r are committed to the debt ! service for that share. The Agency then contracts with the City of Denton and becomes partners in the new City of Denton water plant or builds a plant of its own. Laney asked what if the entity defaults? Nelson stated the cities would probably be responsible similar to the contract that TMPA has with Denton. Harrell commented that he felt the analysis of the staff on this i shows that the procedures will be more advantageous to the smaller towns. But whet we really get out of this is that we will be able to guide and influence what is ultimately proposed r F, for legislation and adolted. If we opt out, we will have no say in any legislation. Harrell feels the hypothetical situations discussed here, and the formation of such an Agency will no j 1t;'h, dj doubt occur with or without the City of Denton's participation. Nelson coa.tented that the City envisions that ultimately, the l Agency will be established with a 7.9 person Board, and Denton would have a very good and strong voice on that Board to help ; guide the issues. x rg LaForte made a motion to recommend to the City Council f acceptance of subject Resolution. Second by Chew. All ayes, no nays, motion carried. :i 3 a f Y' it f~l 1 q ~4 , iif 4 • a. 1 ~ 1 ri -T- 1 11 y+~lY Wri, ,Ji:. t 4 V S% T Y 1 ai Y5 y P a. ~r^ r L•~f F Y, .f 7 1P 1: re, ~ I l v} 4 ~ ~4 d M IE tI 4 ~ ~1 ~ dal ~`~~I t~ 1 ~ .V Y j'I I~f'~i/'~y~N,~Y~4~!• ~ ~ Y 'd~a tiTilh'n~ r 4~~` `i4` ss a ~ I{#4 r,~ ft rya-. ~ . i "PY r. tA,.., 1 r .a 1 4s I zY , ,2 r,1 a d C"yof DENTON, TtXAS MUNICIPAL BUILDING / DENTON, TEXAS 78201 / TELEPHONE (817) 888.8307 t~ Office of the City Manager M E M O R A N D U M n ' TOI Mayor and Members of the City Council t PROM: Jennifer Walters, City Secretary DATE: Nov. 11, 1987 I t SUBJECTS Back-up for Agenda Item #4,p, s E a. r As the Council will be attending the national League of Cities- ,'r,~ ' Cohgrese of Cities on December 12-16, it will be necessary to n~11} move the Council meeting date up to the 8th of December. .r , ~`dS rR~~y`t~~r A14. 7F =f 7 r A`1 Y s. Je @r- W ters s q Y F ya a R R S ..p z. 1. l 1 " R ~ - 441 r 1 0 p 2089L RESOLUTION NO. y r.` A RESOLUTION CHANGING THE REGULAR COUNCIL MEETING OF DECEMBER 1S, 1987 TO DECEMBER 8, 1987; .AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the regular Council meeting of the City of Denton scheduled for December 1S, 1987 is hereby changed; NJW, THEREFORE, 4 ; l ' BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DENTON: SECTION I. That the regular Council meeting to be held on December IS, 987 be changed to December 8, 1987. ,4 aid f✓ ~ if PASSED AND APPROVED this the day of , 1987. 17 Y Y RAY ST P , MAYOR f` til r .Y: ~,',t J ,4 i t J 1 .1 Is ~ r: d f xJ 'y'f yp ,1 N,l Y l J1064'~I - . 11 4,`r tl 2 ` C I ATTEST: s" r, I v % NIPER A T , CITY SECRETARY J *~aF APPROVED AS TO LEGAL FORM: E; DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY I I+~ by ,Ir ^ I"!L p . j . i~ BY: 1 .10 1 1 r!T I J '1 i 4. e. . F ! 3✓, +Ip 1 I,f.l i yu 111111411, 44 11 11!1 I wil I I t t 44 I ~ ` 3 M1`~ , t fj ~ r , ~S,x , a i r 6r k 3!i .;'t ,r ~9,[ w a l 1 ty,J J r r t c F F N ~ fp f ff r^ E FIF !Y Y • y r' r & ~ w'~ df, 4 Vs, / 9'' y 111111 i y 4' A-I 3r -L.1 I LULLE ci •r , 8 , I + ~ k1 . 111 ✓l ' t C1Tyof DENTON, TEXAS MUNICIPAL BUILDING / DENTON, TEXAS 70201 / TELEPHONE (817) 5E8 8307 Office of the City Manager y~1 MEMORANDUM +1't TO, Mayor and Members of the City Council FROM. Lloyd V. Harrell, City Manager Y FEa DATE: November 11, 1987 SUBJECT; Deputy City Secretary Appointments 7r , ~ r K In order to maintain office procedures when Jennifer Halters, City Secretary, is out of the office, I am recommending that Betty Williams and Roger Nelson be appointed Deputy City Secretaries, As deputies, Betty and Roger would be able to ` J r, perform such duties as issue permits, post agendas and take Council minutes if Jennifer were unable to perform those tasks. a f;' tife, Please contact me if you have any questions regarding these appointments. 1 r S y~ ~r w oy Harrell `fir =t ~ i : P r °N TIV 1 ~~4 , i FrtM s~ h}.~, n F City f ] I f w Mr °I , A~'f F Sri r~\r ^R.~ ~ F. 4 + _r~,( * ' „x ~iw1 ~ `tk t4 rt A~ ~ N I r ~ u r y p ]~....p p., . - r. 1 1 i j , 4 till till i r t t { r e Y/ I erY D., ' 4, rM l {4 L; ~ r( f ~ Y S ry ~~~~y fi~~l i r i 4 ~t ti1 `M r; c G LI b 51 I b r, y, r" ' j k a } y 't a tty eft: x t 1 ~r 4, R` Y•t 1 ~ 1 AK ~ Y Y` L y ~W ;;cve4,Ler 17, 1987 CITY COUNCI_L_AGiNDA 11131 TO: MAYOR AND MEAYIERS OF THE CITY COUNCIL FROM: Lloyd Harrell, City Manager SUBJECT: CONSIDER CONTINUED SUPPORT FOR TEXAS MUNICIPAL LEAGUE'S (TML) INTERVENTION IN THE SIERRA CLUB VS EPA LAWSUIT ' RECOMMENDATION: NM The Staff recommends continued participation with TML in this intervention in an amount equal to 3.51 per capita. I SUMMARY: In January 1986, the Sportsmen's Club of Texas, the Sierra Club and the Environmental Defense Fund, Inc., filed a lawsuit against the Environmental Protection Agency (EPA) alleging that the 1984 Texas Water Quality Standards promulgated by the Texas Water Commission and approved by the EPA were not adequate to satisfy the requirements of the Federal Clean Water Act. The ` intent of the Plaintiffs appeared to be to press for water X41' quality standards that may not be technically or financially feasible and, in some cases, for standards where it is scientifically inconclusive whether such standards are ~,'qtt 1 appropriate. Other standards were certainly in need of attention and those are or have been addressed. Also, some issues were ^ aimed at wastewater treatment plants when there was not s, supportive proof that wastewater treatment plants were causing the particular problem. In June 19869 TML with the voluntary support of 237 cities .1; thronhout Texas, intervened in the lawsuit in order to help provide a balanced perspective between the pristine standards that we probably all would like to have and standards that are R^ technically feasible and affordable by the rate payers of the i. citizens of Texas E The lawsuit has progressed along two fronts--the legal front of ' the suit and the administrative front to correct the readily definable issues. TML intervention has worked very well to air the concerns of the cities and thus, the rate payers,- along both of these fronts, and many actions have been taken by the Water Commission and EPA to appropriately address the standards. However, neither the lawsuit or the administrative actions has J reached a conclusion, and the funds appropriated ire June 1986 have teen totally utilised. Therefore, the TML Board d I I' recommended to reqest another voluntary contribution. Denton's previous contribution was $1,791.02. The Staff recommends that Dentoi, continue its' support of TML in this matter in the amount v „ of 3.51 per capita. r t M a, Y , PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED al Staff, City Council and 4 .e Denton Municipal Utilities, TML, Leg citizens of Denton. ,k FISCAL IMPACT: Ar $2,205 P h 3,5E/capita x 63,000 a l Respectfully submitted, acre , ty anager ^ to r 1 ~ Prepared/APPROVED BY: R'. Nelson, Executive rector -Di • f Department of Utilities °i;. P r . ? ` - gy'p` Exhibit I: TML Report on Status of Lawsuit i r s t 4 : 4 y `y r~ 1, t~,,~ ~ rr r gat +i f 4rP4 R ^ Ly~~ v M~ 51450:13.14 R 6.f 1 a r + i J t~ y r~~~n. A i ~Y, a 6 1 t 2 .y R. n ~ o- (~ji < 1r y l a ^ r Y+!t~ 7.-• i !.}+~4ia ~~s~, 1.. ~~w Y...~~Y ~'1h+~t`~„y .ri..6Y ~ t+7iyw" f yMi J.. s [ `3I~ i 1 'va r# • i S ortemen's Clubs of Texas, Sierra club t+.', r 3~Sanr Dnc rWnmtttnaton,eete aun v. t" ,x Thid'alavsuti► sxbroUgto,cha~langef':th~ Environmental Protection Apihcy's; ap ropalt of, ;this 1984', Toxas",,Wetor '"Quality Standards. The . to T}k*grXbh,lc pa ,4igq~4 injetveneck'fig-.th.action to. insure that,', the intdsest=oitfia i~otilll: re tics tidkz, TM4-B0ard of Directors ~ aut, ori:'dr, vo s; a~siass~eei~.,t' o AbR ~ciies' t + i nd;-this a ` ti~,igns l!~QQr; seolliF n~otl+i~thiFaxisau i Va~ i s(+sbyi thief !s(isut x h ~ Ypro aed~d r eiieulid l IfQY 90 Pit s tsi (.1),: f litigstiorf* ` in rthe frick-Acourtk ~ttri Yadxlralat"rar c i • C6iiiisaio Y tarp rev sG t *r pPn,r by ttfek Ta>if~, Nat.c <7C a ~ ~S ~~f1°~ 1~exajt~ lA at W 0421ty t Standak4t7 THAI ski x z Y, qi ~1vZ A '',Shits at ~r`,hadt t$ h We i k n~i ♦ ,t tt~~ M ' ILi w,r~ ~ r; ~ ~ ~"4~*, ~ ~ ~'`SY + • ~ ~ ~ i+~1 A 4 ~ ~t r ~f ti r , .i,' 1!rque} cod "r~s0~p k~ ?Itl ha 4 e O iiiCaa.~rt dis~.y~'•inr; Jul th.i'k~a ~ is plet~di 4 t tt 0 °Hatthivs o~=G 6ybi op Gotsi Fi ityrnsl TM0 a 6'tdn rief d t,~isd dtf n r, t"( a i Y , d figs a all j i o alv ao ni nOt0 Wore.;t it cdyrt4r,Yt firantidipbted»thet.the cour •f `af16t re lk `,Lhitcase i J. trY fal'on.-tWmer•its until after the l98? ravi~ion It0 th +fixaa' N * Quality 8tondo da ar'e, adopted: f .q status Of. Takia Water, Cotn,efesion! 'Revisions to Texaa Mai aT F 'Standards.,— T110:: federal, -Clean Water Act.requires- eac ; w t~s wetec qualstsnderdr.- every;, thrall years. TtC Commission.his tollowedfa two-ata~i''apprdaC to;,this re'' 'I Orr th's' Texas Water'Commieeioh*amend.d'a;'&d,uiidnt,- called thew Planning, Proceed , to indicate. the aubstanti4o c01ce411 f abQ antidegradation,`, toxic watar',i; pollutantsr' and intermitt*rAk efre4 policy: The second stage` 14', the' formal rulamaking process undo t atiiy~ri Texas Administrative' Procedure Act. Under this process, the. T4 Water Commission will propose ruled, receive comments, hold a public hearing, and adopt final ruled which will be submitted to EPA for review and approval. We anticipate that the rules will be adopted by the end of the year. TML provided both oral and written comments responding to the proposals for revising the Contir:uing Planning Process and has particpated extensively in the approach to the rulemaking effort. TML has urged the Texas Water Commission to incorporate good science and sound- economics into its process for developing the water quality standards for Texas. As, a' result the Commission has prepared An. er~nomic analysis of the anticipoted fiscal impacts of the revisions:,,. on local governments. The Texas•liunicipal 'Leagus main tailid°'its-aquali• ty N sound economica'-'in `the matter oft water good sce, e"llh nd F quality s tandardd ' in~Texe's" J ; Virtually..billione of dollars ara;at stake. for local governments "iKd!" our input into.` the procssq';iv."' for than purpose of insuring. thatr the t- issues are resolved and, the. regulations ar$~ adopted in a manner than both- objectives are accomplishedt ,_r, r r i s r ~ ly i ~yt w+ ~ r r ~Jr ar„+. ~ ~ D Syr' e h k"nye is~'~•.4 n ' I v r- L] -j -0 3 y.+ ILI 1 ~ ~ Id T T-Jeu 1 a y . 3 1 " ' P rr p h r p. J , w I, r ; I a 1~, t « ( `r S y 1 ~tl 1 1 ~ t r Y., 1 r ~ A a r " : - CfTYoI DENTON~ TEXAS MUNICIPAL BUILDING / DENTON, TEXAS 7E201 / TELEPHONE (ail)6tlE x301 [ w ? Ottlee of the Clty Alanaper M E M 0 R A N D U M 'r z TOi Mayor and Members of the City Council w ap Jennifer Walters, City Secretary ,,°Iti'st FROM: DATEt November li, 1987 $yry ' sack-op for Agenda Item !7 SUB,7ECT s r Y.{I , i4 a There is no formal beck-up for this item. r i. nJr 1, as ~ ~ ~ n h r ' Olt , ~r~XY L ftry e~° l 7. ' tip, may.. y 61°~i T' d JO fer ltere a» ~~sf d 7 R'' a 2727C/2 t J ' , C ryA'0 v~M ~,t a ,i _ r 'Y '0 V { F IT ~~4 I. fly' l' ~ ~ 1, ~n' a ,G[41V + k , l ~ r . b t V'" I J ~.n =t l/r 1 i,, hkSddAKYM.W*ry.Yi~bIW'\M+~+°ciw• J, I f'. 4i i 1... X.lr+1 ur wa,N taF n , r i.!d^ 4~ i i l a I A L, . I ti r BSI fi , r~d IV~4r ,k, 7. ~lF t~~ Tfr d -Hi arT r It kt• QYl4. L ,3wr .~tyf ~r rre ,F~{ y a rM a r L r W`. 71 1 0 1. l+ 1 ~,jrovr.'lWt ti, +ql~ t v ~ t ' p it arI" "I 2 4;. to, F K rl~ ~C{ Rai fT 4 W~ r y n? ~r #y,J~ ~ IBS+' ~!k: _ - 7 1 711'; rJ (.H1 ,r +t, ,r I~ ...~.r.h^'~.,wrr ••w W~M~RM11~~YaY.~""' 1'~•~'• I Y r{ rr~ '~',^I d del w +'r ke I` 1, T r e~ f J v d 41 • o t CITY of08NTON,reXAS MUNICIPAL BUILDING / DENTON, TEXAS 76201 TELEPHONE 017; $66-82W c r ,1 J 1 i r, ~ '1 c MEMORANDUM .y b P y DATE: November 16, 1987 Y The Honorable Mayor and Members of City Council FROM: John F. McGrane, Executive Director of Finance ` SUBJECTS ADDITIONAL AGENDA ITEM BACKUP MATERIAL €1 c i Due to on oversight, additional backup material for the Fire ' Station Architects' Contract Ordinance was not included in your ~"99 Friday's agenda package. I as having the additional information from John Marshall hand delivered to you today. It should be included with the other.materials for agenda item. f3-L, if you have any questions regarding this or any other of tha ti^ hkrav material, please feel free to contact me at 566.8320. t M t I ~M f i; JLMcG1af Attachments 3J•yr,, I ,L 4 r ' d Y. ~r q;r ~e r~.tirb 'i ~i '.+fS V•rA'.,y ,w,. r n<.w w............~.... .,~K~ri 3. I 1~r', t+rY Iq'~R,' ~ .+.w,Fe.«rry. ,Hln'u+.t~.er-:1w5o:+,rYSNrgit +/N"N+~ iay .r?~ 1 vVF } , e ~ hj~ • + t c/Ty of DENTON, TEXAS PURCHASING DIVISION / 901•B TEXAS STREET ! OFNTON, TEXAS 76201 is r j MEMORAN9UM TO, JOHN MCGRANE, EXECUTIVE DIRECTOR OF ANCE FROM: 3OHN J. MARSHALL, PURCHASING AGENT DATES NOVEMBER 169 1987 SUB7ECTs REQUEST FOR PROP-SAI. ! 101 ARCHITECTURAL SERVK+ FOR THE r CONSTRUCTION OF TAO VLZE STATIONS We received twenty seven proposals. The proposals definitely outlined the scope of service, the schematic design phase, the contents of proposaal and the method of selection. The method of selection listed In the proposal is shown below. 1. Architect/engineer team composition & organization. 2. The architect project team do princlpal-in-charge. 3. Experience - general and fire station projects. 4. Quality, of past work - information Included. 3.' . Abllity to complete project on time and within budget. ° 6. Cost of services provided. E Each member of the review committee evaluated all of the twenty-seven firm.-, on the y' above criteria. The top six firms from the consesus of the team evaluation were selected for further review. in addition two local firms were included for a total of eight firms. In our discussions we decided, after reviewing all the proposals and selecting eight flnallsts to Interview that we should ask for more Information. With the eight we asked l; and received Information about Insurance, time and frequency spent during construction, meetings with staff and the availability of computer aided design capabilities. - 0-7 tyY ~ Aa + 6171568.8310 DIPW METRO 261.0042 f. 'V r2 Imo.. f. i 7 1 ~ tlri i R 1 November 16, 1987 Page -2- d Architects or firms were not eliminated by the three added items. It just gave us a t better picture of the architect's performance capabilities. As stated earlier the interviewing staff were unanimous in their decision on the three firms. The final selection was made after visits, phone calls and the negotiations for r t t~.., r, price was conducted. The selection was made by the selection method stated in the propostt Including the cost of services. This selection was made In a professional manner and the best firm for this project was selected. E Please see the attached tabulation sheets for further Information on the final ranking by firms. c a + r mv~r v ~ yk ,r f , r ~ y( q F 1 "I I A OF. + t+ t"; art + t f ki ! y r , 1 ! ip r ✓I ~ ~ ' 5 • I N~ n t 1~ j 1 y 4 ' I ff F, ` r3.: .j.: i 't 1,.x ,uN Ir `.~✓.;r~M.e,.ey~.°~!~:r,~nre+.g^c't%Y.tlFC'?'d$4~ e • li ~ .r." t two"Pr ` , '~a..i.W's4+r..~i.~i•'*seY.~.+...rw,w+,r rw w^~a%taW .'tM A~i•_ Y ~E 1 t i I ' t 1 "1uE>ij F14 Ilopes AL i tll 1 t I 1 I 1 I i I I I I I I t kiliilttrrai fisrrito for Fire stations I = I 1 21 I IS I lS I IS 1 1S 1 21 1 II 1 to ` tl 1 1 E:i11M OF 3 { 1 I i t I i 6EI 1 I 1 I i I I INSLBAIEE I CAI I TIRE SPENT { I - r __.-L_.....~-...L. t I _ I-- 1?1 ..I;.. AI~I{EIECTI 1 1111E 1 ILEA 2 I iIEM 3 I ITEM M 1 ITEM S 1 1119 A .1 ITEM 1 I ' ITEM i' = ITEM 9 i atilt SCORE jSEtiCT UNI ...1......_°--•- .............t.........._..i------------- 1......... L....^-_..._ t ~'t I r. 1 I 111 111 111 III 111 211 fll III Ili IIII .1 l j; $t I,WII0 1A9LIi f ?ib 1 )~Fll { II I If I tl I If I 311 211 II 1 I 1 ll I 91 I I ' , • ilNtllELl ~I~1t1M1 { to 1 11 1 11 I III 11 I III II 1 11 1 11 1 41 1 I a i~(19i1 fl t 11 I If I 11 3 If 1 11 t 11 I 1 1 I t 11 I lit 1 lit 111 tit u1 ul Is I 11 III 11s 911 ' , 7 li llt►All M{ICtI9E1 I II { It 1 11 I 11 I so I 1 I 1 t I I S I SS 1 E Ili tW1s 1 HILT. I ~I Ir w t l'M1bIljECfuUh CI►LEttIVE 1 III at 1 tS 1 11 t II i II i 1 I 1 I 11 l is t ! IIf' I" 1E16~N I I i I t t t I I t I I I I . 1,$lNI`~ I I I I I I 1 t { 1 I' d~ X4`1" j` I I I I s 1 k~irt~' ~ 1 I I t I i I I 1 I ~ >1 p~ I Y ei s~ I I { I I 1 1 t I • 2 Ir+ Th! Ielettiori Committee reviewed both Deely Brown and Dillard Associates proposals and a majority of the a Committee voted to lncluea bebfy Brown In the final three selected firms.' k ~rY MM1+Ik.N'~"•.nr,~wa`r""'-...... - «+..+I.re.ww~.wM'HCVFfRMlfwr~° s r ~ C ti~ Wi ~ 1 i ~ '~Sr v , f`<i rr f, .1 . ` . . , SAY Y _ ~ r 3. Z~ ~ ' 1S II < t lI t 1 I f I i i 1 l I I i ff"11181"Pul,'8111 I I 1 t I Y t 1 = I i k[hit"tw 11+rricrb For FYr1 St~tlon+ 1 i I i I i 3 I I i 1 1 7 I 21 1 15 1 Is 1 15 1 15 I 21 I 11 11 I I U l SELIctI111 $ ONE 1 I 1 I I 1 1 : I I I I I 1 1 I 1 I INSURANCE I CAD 1 IIME SPENT I I 3NSPECi •I I I- s .-........_.1 I............. I------------- t------------- I_...- I I I••••-----_-- 1 >;,x ' i 1 1, AACNITECIB 1 iTEN I i ITEM 2 I ITEM 1 1 ITEM 1 1 ITEM S 1 ITEM ! I ITEM T 1 ITEM 1 I ITEM 1 1'DIAI SCORE 1 Y'i1T . I '----•-°_..-I.__......._..t------------ i 1.._...._....-1 -.1 t k ..LL. . 1--------- f• ._......._.L_...... I I 1 I 1 I I t f 1 I t I1 I,, t. 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