HomeMy WebLinkAbout05-17-1988
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AGENDA
CI1Y OF DENTON CITY COUNCIL
b!ay 17, 1988
Work Session of the City of Denton City Council on Tuesday, May
17, 196b, at 5:30 p.m, in the Civil Defense Room of City Hall E
at which the following items will be considered:
5:30 P.M.
Note: Any item listed on the Agenda for the Work Session may
also be considered as part of the Agenda for the
Regular Meeting.
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1. Receive an update from the Finance Department P
regarding the use of outside agencies for current tax
collections.
2. Receive an update from the Main Street Committee.
3. Hold a discussion of possible annexation of 20.267
acres located west of FM 2161 and adjacent to Old
Alton Cemetery.
4. Hold a discussion of a request of the Denton
Independent School District for annexation of 6U.097
acres of land located on McKinney Street approximately
1,600 feet east of Mayhill Road.
S. Hold a discussion of the 1966 Final Statement and
Reallocation of unused 1967 funds of the Community
Development Block Grant Program.
6. Fxecutive Session:
A. Legal Matters Under Sec. 2(e Art. 6252-17
V.1%.T.S.
1. Discussion of possible litigation concerning
Maverick Aircraft.
B. Real Estate Under Sec. 2(fArt. 6252-17
V.A.T.S.
C. Personnel/Board Appointments Under Sec. 2(g),
Art 6252-17 V.A.T.S.
1. Consider appoint,aants to the Low/Moderate
Income Housing Task Force.
2. Consider appointments to the Solid Waste
Blue Ribbon Committee.
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City of Denton City Council Agenda
May 17, 19b6
Page 2
Regular yecting of the City of Denton City Council on Tuesday,
May 17, 1966, at 7:00 p.m, in the Council Chambers of City Hall
at which the following items will be considered:
7:00 P.M.
1. Presentation by the Lelta Lodge to the City of Denton i
L'olice Department.
2. Public Hearings
A. Z-66-005. Petition of the City of Denton t
requesting establishment of the Agricultural (A)
zoning district on 24.3957 acres located at the
northwest corner of Rector Ro;.-d and 1-3S North
service road and more fully described as the J.
Ayers Survey, Abstract No. 2, and the B. Burleson
Survey, Abstract No. 6S. If approved, the
property may be utilized for any use permitted
under the Zoning Ordinance. (The Planning and
Zoning Commission recommends approval.)
1. Consider adoption of ordinance establishing
the Agricultural (A) zoning district on
24.3957 acres.
B. Consider an ordinance of the City Council of the
City of Denton, Texas amending Article 10
r ("Specific Use Permits") of Appendix B-Zoning by
repealing the time limit for which construction
must begin; and providing for an effective date.
(The Planning and Zoning Commission recommends
approval.)
1. Consider adoption of ordinance of the City
j Council of the City of Denton, Texas
E amending Article 10 ("3pecific Use Permits")
of Appendix B-Zoning.
J'. Consent Agenda:
Each of these items is recommended by the Staff and
approval thereof will be strictly on the basis of the Staff
recommendations. Approval of the Consent Agenda authorizes the
City Manager or his designee to implement each item in
accordance with the Staff recommendations.
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City of Denton City Council Agenda
May 17, 19bb
Page 3
Listed below are bids and purchase orders to be
approv,:d for payment under the Ordinance section of the
agenda, Detailed back-up information is attached to the
ordinances (Agenda items 4.A, 4.B). This listing is provided
on the Consent Agenda to allow Council Members to discuss any
item prior to approval of the ordinance.
A. Bids and Purchase Orders:
1, P.O. 096S7 - Office Supplies
2. P.U. 09662 - Cement, Concrete and Aggregate
3. P.O. -9664 - Traffic Control Parts
4. P.O. #9649 - Pembrooke St. 6" Waterline
5. P.O. 09653 - Peach St. Tank Painting $ Repair
6. P.O. 09641 - Purchase of Raw Water 6 MGD
Pump Unit 03A
h 7. P.O. 49610 - Oversize Water Lines - Westgate
a Hills North Subdivision
6. Tax Refunds
1, Consider approval of a tax refund for Wadley
Central Blood Benk of Denton - $1,767,73
C. Plats and Replats
1, Consider approval of preliminary plat of the
LaVilla Addition, Lit 1, Block 1, being a
replat of Lots 1-6, Block 1 of the Owsley
Park Addition, and Lots 5-6 of the Stella
Lee Owsley Addition. (The Planning and
Zoning Commission recommends approval.)
4. Ordinances
A. Consider adoption of an ordinance accepting
competitive bids and providing for th^ award of
contracts for the purchase of materials,
equipment, supplies or services.
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City of Denton City Council Agenda
May 17, 19E8
Page 4
r B. Consider adoption of an ordinance accepting
competitive bids and providing for the award of
contracts for public works or improvements.
C. Consider adoption of an ordinance accepting
competitive bids and providing for the award of i
contracts for public works or improvements. 1
D. Consider adoption of an ordinance authorizing the
execution of a change order to a contract between f
the City of Denton and Tonto Construction and
roviding for an increase in the contract price.
The Public Utilities Board recommends approval).
E. Consider adoption of an ordinance of the city of
Denton, Texas, approving a settlement and
compromise agreement for pending litigation I
between the City of Denton and Joe W. Sherrill,
El' Ud.
F. Consider adoption of an ordinance amending
i Ordinance No, 0-U61 to provide for an expiration
date for tl,o specific use permit granted therein
for a horse training park for 173.3 acres of land
located at 3505 Teasley Lane. (5-192) (The
Planning and Zoning Commission recommends
approval.)
G. Consider adoption of an ordinance authorizing the
City Manager to execute an agreement with Black
and Veatch, engineers-architects, for
professional engineering services relating to the
Lake Ray Roberts Hydropower Project. (The Public
Utilities Board recommends approval).
S. Resolutions
A. Consider approval of a resolution by the City of
Denton, Texas, authorizing the City Manager to
sign and submit an amendment to the Final
Statement of Objectives and Projected Use of
Funds submitted June 16, 1957 to the Department
of Housing and Urban Development with appropriate
verifications, as authorized and required by the
Housing and Community Development Act of 1974, as
amended.
B. Consider approval of a resolution authorizing the
City to submit to the Department of Housing 6
Uthan Development a Final Statement of objectives
and Projected Use of Funds. (The Community
Development Block Grant Committee recommends
approval).
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City of Denton City Council Agenda
may 17, 1966
Page 5
C. Consider approval of a resolutih Ci tytOf with he
Denton, 'T'exas, approving contract fo receive funding
Texas Department of Commerce
for and administer the Texas Rental
Rehabilitation Program.
{ D. Consider approval of a resolution accepting the
report of the Blue Ribbon Task Force for the i
beautification of the City insofar as the same
relates to the major roadways comprising
entrances to the City and beautification of those fi
entranceways; designating said entranceways and ff
providing an effective date. E
6, Miscellaneous matters from the City Manager
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A. April Budget recap
7, Official Action on Executive Session Itemst
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! A. Legal Matters
B. Real Estate
C. Personnel
D. Board Appointments
6. New Business:
This item provides a section for Council Members to
suggest Items for future ag--ndas.
9, Executive Session:
A. Legal Matters Under Sec. 2(e), Art, 6252-17
V.A.T.S.
B. Real Estate Under Sec. 2(E), Art. 6252-17
V.A.T.S.
C. Personnel/Board Appointments Under Sec. 2(g),
Art 6252.17 V.A,T.S.
C E R T I F I C A T E
1 certify that the above notice of meeting was posted on the
bulletin boa theity~Pall of 19he6Ci~ty o l)e 'o~ Texas,
on the day of clock
(a.m.) p.m.
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AGENDA
CITY OF DENTON C11Y COUNCIL o
May 17, 1966
I
Work Session of the City of Denton City Council on Tuesday, May
17, 1966, at 5:30 p.m, in the Civil Defense Roum of City Hall i
at which the following items will be considered: ji
5:30
Note: Any item listad on the Agenda for the Work Session may 4
also be considered as part of the Agenda for the I
Regular Meeting.
1, Receive, an update from the Finance Department
regarding :he use of outside agencies for current tax
collections.
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Y 2. Receive an update from the Main Street Committee.
3. field a discussion of possible annexation of 20.267
i acres located west of FM 2161 and adjacent to Old
Alton Cemetery.
4, hold a discussion of a request of the Denton
Independent School District for annexation of 60.097
acres of land located on McKinney Street approximately
1,600 feet east of Mayhill Road.
5. Hold a discussion of the 1966 Final Statement and
Reallocation of unused 1967 funds of the Community
Development Block Grant Program.
6. Executive Session:
A. Legal Matters Under Sec. 2(e), Art. 6252-17
V.A.T.S.
1. Discussion of possible litigation concerning
Maverick Aircraft.
B. Real Estate Under Sec. 2(f), Art. 6252-17
V.A.T.S.
C. Petsonnel/Board Appointments Under Sec. 2(g),
Art 6252-17 V.A.T.S.
1. Consider appointments to the Low/Moderate
Income Housing Task Force.
2. Consider appointments to the Solid Waste
Blue Ribbon Committee.
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City of Denton City Council Agenda
May 17, 1966
Page 2
Regular bJeeting of the City of Denton City Council on Tuesday,
consiidSere~bcrs of City Hall
be Council
at y which l the 0 following p items i will the
7:00 p.m.
1. Presentation by the Lelta Lodge to the City of Penton
Police Department.
2, Public Hearings
A, Z-66.005. Petition of the City of Denton
requesting establict:ment of the Agricultural (A)
zoning district c, 24.3957 acres located at the
northwest corner of Rector Road and I-35 North
service road and more fully described as the J.
Ayers Survey, Abstract No. 2, and the B. Burleson
Survey, Abstract No. 65. If approved, the
property may be utilized for any use permitted
under the Zoning Ordinance. (The Planning and
Zoning Commission recommends approval.)
1. Consider adoption of ordinance establishing
the Agricultural (A) zoning district on
` 24.3957 acres.
I B. Consider an ordinance of the City Council of the
City of Denton, Texas amending Article 10
("Specific Use Permits") of Appendix B-Zoning by
repealing the time limit for which construction
must begin; and providing for an effective date.
(The Planning and Zoning Commission recommends
i appro-,al. )
I 1. Consider adoption of ordinance of the City
Council of the City of Denton, Texas
amending Article 10 ("Specific Use Permits")
of Appendix B-Zoning.
Consent Agenda:
3.
l Each of these items i recommended by the Staff and
` approval thereof will be strictly on the basis of the Staff
r recommendations. Approval of the Consent Agenda authorizes the
L City Manager or his designee to implement e.;ch item in
I accordance with the Staff recommendations.
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City of Denton City Council Agenda
May 17, 196b
Page 3
Listed below are bids and purchase orders to be
approved for payment under the Ordinance section of the y
agenda. Detailed back-up information is attached to the i
ordinances (Agenda items 4.A, 4,0, This listing is provided
on the Consent Agenda to allow Council Members to discuss any }
item prior to approval of the ordinance.
A. Bids and Purchase Orders:
1
j 1. P.O. N9657 - Office Supplies f
2. P.O. #9E62 - Cement, Concrete and Aggregate
t
i 3, P.O, N9664 - Traffic Control Parts
4, P.O. 09649 - Pembrooke St. b" Waterline
5, Y.O. #9653 - Peach St. Tank Painting & Repair
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6, Y.O. 09f,41 - Purchase of Raw Water 6 MGD
l Pump Unit 03A
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! 7. P.O. #9610 - Oversize Water Lines - Westgate
Hills North Subdivision
b. Tax Refunds
E 1. Consider approval of a tax refund for Wadley
Central Blood Bank of Denton - $1,767.73
c
C. Plats and Replats
1. Consider approval of preliminary plat of the
LaVilla Addition, Lot 1, Black 1, being a
replat of Lots 1-6, Block 1 of the Owsley
lark Addition, and Lots 5-b of the Stella
# Lee Owsley Addition. (The Planning and
i Toning Commission recommends approval.)
4, Ordinances
A, Consider adoption of an ordinance accepting
competitive bids and providing for the award of
contracts for the purchase of materials,
equipment, supplies or services.
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City of Denton laity Council Agenda
May 17, 1966
Page 4
B. Consider adoption of an ordinance accepting
competitive bids and providing for the award of
contracts for public works or improvements.
C. Consider adoption of an ordinance accepting
competitive bids and providing for the award of
contracts for public works or improvements.
D. Consider adoption of an ordinance authorizing the 11
execution of a change order to a contract between
the City of Denton and Tonto Construction and
pproviding for an increase in the contract price.
(]he Public Utilities Board recommends approval).
, r
L. Consider adoption of an ordinance of the City of
Denton, Texas, approving a settlement and
compromise agreement for pending litigation
between the City of Denton and Joe W. Sherrill,
E1' U%.
F. Consider adoption of an ordinance amending
' Ordinance No. 67-U61 to provide for an expiration
date for the specific use permit granted therein
for a horse training park for 173.3 acres of land
located at 3505 Teasley Lane. (5.192) (The
Planning and Zoning Commission recommends
approval.)
G. Consider adoption of an ordinance authorizing the
City Manager to execute an agreement with Black
and Veatch, engineers-architects, for
rofessional engineering services relating to the
Lake Ray Roberts Hydropower Project. (The Public
Utilities Board recommends approval).
5. Resolutions
A. Consider approval of a resolution by the City of
Denton, Texas, authorizing the City Manager to
sign and submit an amendment to the Final
Statement of Objectives and Projected Use of
Funds submitted June lb, 1967 to the Department
of Housing and Urban Development with appropriate
verifications, as auchorized and required by the
Housing and Community Development Act of 1974, as
amended.
B. Consider approval of a resolution authorizing the
City to submit to the Department of Housing &
Urban Development a Final Statement of Objectives
` and Projected Use of Funds. (The Community
fI Development Block Grant Committee recenimends
approval).
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City of Denton City Council Apenda
May 17, 1966
Page S
C. Consider approval of a resolution, of the City of
Denton, Texas, approving a contract with the
Texas Department of Commerce to receive funding
for and administer the Texas Rental 3
£.ehabilitat: t Program.
D. Considet approval of a resolution accepting the
report of the Blue Ribbon Task Force for the
beautification of the City insofar as the same
relates to the major roadways comprising
entrances to the City and beautification of those
entranceways; designating said entranceways and
providing an effective date.
i 6. Miscellaneous matters from the City Manager
A. April Budget recap
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7. Official Action on Executive Session Items:
A. Legal Matters
B. Real Estate
C. Personnel
D. Board Appointments
6. New Business:
This item provides a section for Council Members to
suggest items for future agendas.
9. Executive Session:
A. Legal Matters Under Sec. 2(e), Art. 6252-17
V.A.T.S.
B. Real Estate Under Sec. 2(f), Art. 6252-17
V.A.I.S.
C. Personnel/board Appointments Under Sec. 2(g),
Art 6252-17 V.A.7.S.
C E R 7 1 F I C A 7' E
I certify that the above notice of meeting was posted on the
bulletin board at the City Hall of the City of Denton, Texas,
on the day of
(a.m.) 1956 at o'clock
2910C S E' P ETAr "
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CJTYof DENTON, TEXAS MUNICIPAL BUILDING GENTON, TEXAS 76201 i TELEV40NE(817)366.8200
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MEMORANDUM
DATE: May 17, 1988
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I TU: Lloyd Y. Harrell, City Manager I
Ff;OM: Jahn F. McGrane, Executive Director of Finance
SUBJECT: REQULST FOR PhUPOSALS - 1AX CCiLLECTIONS
! As you are aware, the City is actively pursuing the possibility
of contracting out its tax collection services. Currently, we
only contract out for the collection of delinquent taxes. We
are now looking at the possibility of contracting out the
collection of current taxes.
The school district has approached us on the idea of having a
joint collection effort. In order to explore this idea, we have
developed a request for proposals that has an option of
combining collection efforts (see attached). It is anticipated
1 that we will be reviewing these proposalb with the school
3 district staff sometime towards the end of May.
If you have any questicns regarding this mateer, please advise.
n F. McUrane
JFMcG:af
Attachm-:nt
3462E
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I~fNTCfr iNI~EFENGENF 3:~Y'.ojL 6i3FFICT
• April 1J, 19,:,
SFE:If1cYl i0rfi
(OPRACTING CEATAI'. FUWTICINS 9r A TAB', COLLECTIO++;- CIFFICE
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The Denton Irdewrdent School District Is accaptinq Fr willlovtrsecertain tt14 he functions ts& to, office o&rod will falflllar'
- all of
eMFloyee of the Denton Irdewpar,t S rxal District a
all legal re'zurements of a Tat AS5e5SOfl~-0lleaOr. Certain furctions Performed by the tat office will t* ccritr'acttd a^d
fallowing
Mtnitored by the Tax Collector. DISG will reserve the right to hire a dElin'a.rent tax attorney, each Decetber, The
ions we would flee to contract, we are Invitirrg you to take a proposal to us describing, In detail, haw
describes the funct
YOU would handle these functions and tow you would charge for the services, ~
The term of the contract will begin Se;tenter I, 1333, through Auvst 31, 1989, and will be reviewed Arrx,ally,
proposals ant to returned t4 the Keaton Indepeniert S:r,ccl Di:-tri:t ty, May 27. 1983: at 2r00 P't..
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OF'11CNi A OPERATION OF TM OFFICE
The A)ton Independent School District will have control of the current end delinquent tax rails of the District Through
its employee, the Tla collector,
Certain clerical functions and data praesslnq fucctions will be performed by the contractor alorg with certain legal
services, lock tax services 4nd Mail handling.
The Tax Collector will p0ore ail legal recmiretents irrludinq tax rate calculttiorn, roll assesmnt, ire the aKacution of
all loered Ard, 04 report% Faod docirerti. Pill The approve ax Collector l refunds. liver the District's current appraisal roils to sew Board of
w
The Board of Trustees of 1,154, according to law, oversees the tax office, TM Board will delegate all or Fart of the finctior. ct Tax Col Is the Pill
in
officer uof the iTax Office. The Corot actorawille1:4 rasiPonsible foretherxeratic ofothedt3r
tiv office and all related furxtiord, e tax
and of
h year
The ' Presentedwislahpart of it'scolii udit ~jdittd report, Ir, additicn,ethe financiallrecordssofitheltaxaoffice willuitSopenlfor
The inspection by DISD's tax collector villa auditor.
OPTIONi B DATA MUSSING $MICFS ONLY
TM Denton IrxAyandent Wool District will maintain A tax office. The contactor will provide Certain data Prodeselnq
servicts to avhana the existing tax collections system,
OPTIiNi C CONSOLIDATED COLLECTIOsi
Option A., to include the Denton Independent School District ad the City of Denton.
OFT10% D COWWATED SERVICES
Option B., to IMIVN the Penton lydepofwt School District V4 the City of Groton.
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PERTINENT INFOF?'r;TION:
The fellcwtng ir,icrsattra, is Frov:ded fer h:stcn cil reference, It is assumed that this infcrn:t:or, will to rtcesaer; f.-,r
a firs to sx+it a Fropm].
IINTGN ISI:
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CMNT MO, OF EE NO N3 COLLECTIONS FER;ENfA6E
TAX YEAR FARMS POLL NTA_E AS OF 01.31 1's 31
It-11.67 30,$18 115,284,7)7,04 75.76 86.93 s
11.11.66 301212 116,619,3:5.35 72.06 34.61
11-11.6` 2').914 114,290,01?.33 75.19 94.30
181134 2?,173 111.633,437,31 71.40 93.8)
11 Al 63 '16,402 ! 9,931,767.76 73.60 95.17
XLINJVENT
{ 19.01 V 0,19? 1 2,432.05!,89 24.90 a
19•01-86 7176E f 21141,227.89 32.16
03 01 63 6,f4l f 1,655,553.77 21.32
19.11.64 5,681 f L412.932.6i 21.50
The meter of parcels is the te9irning rueter. The collectors percentage is per the Tar Collections Monthly Report prior
to the yearly audit, Tne 6lstrict has appro»ieately 1,000 delirmwrt taypayvs owing personal property tares Frior to
tht 1362 tat year. However, these accounts are not or computer at this tine, and will have to to added, and are not included
In the wcel total, The 1957 erd balance (a) is as of 0)-31-85.
GENTJN C2 Ty: .
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CLOENT 14a9t6ER OF 663IMNIMA WLLEETIOMS PERCENTA6E
M YEAR PARCELS ROLL TOTALS AS OF M-51 19.30
190 2MO 112,134,146 6`.05
3{ 19;16 22.028 130,773,365 62.46 96,96
i 1965 21,141 1 6.5161906 65.15 %.62
1954 20,114 f MI 840 88.67 97,23
1IN 19,931 f 5,995,965 63.25 96.51
19(12 171964 t 51591,969 6143 95.27
6ELINOUEI'IT
1967 10,273 1 21176,105
1986 71821 4 11161,669
1985 f 1,711,452
1964 1 1,128,064
1963 f 1,263,31)
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OFTEN: A TA's Fir HON5 TO BE FEFFCRMED Fr U4 RACTOR
1. IIATA PROCESSING
The contractor will provide an m lire ''state of the art', cw4l ter system, hardware, arse software to suppirt 6,0.W
acccur,ts. Also, it test have gocd backup, tape and racer, for eaergenciee. 1
I. Th,e system is to maintain a current ad delinquent tax roll and accounts rectlva;va fir I'l:b. The system must oe ibis {
to generate certain reports repaired by DISD. j
DAILY REFll • ',otal current real tax, current personal tax, delinquent real tax, delinquent personal ter, penalty ad irterest,
tax certificate fees, installment payments and attorney fees with a break gown of alloatims to K0 trd ISS furls, separated 1
tetwetn current ad delinquent totals. Upon request, a detailed report of daily collections by rune, with Denton Cents; II1
Appraisal District pi,cel number, payment aide by (if other than the listed owner), and mili hs paid,
M ICI REFClpTS . A detultd report of all current and delinquent collections and fees, ire detailed report will actaally
consist of three smaller reports, one current coilections, ore delinquent collections and the other of fees collected,
The detailed rertrt rust be in order by DCAD parcel number, listing the account hunter. coil name, tax due. W paid
payment date, ard a sumwry sheet giving grard totals for the combined reports. T4 report rust be submitted tc the
tax; collector by the Odres;ay before the second Tuesday of tans month.
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F9101PIC REPORTS . A mete date of current and delinquent tax tilinces by year. A copy of all current tax "surF'Ieme•taI
rolls from Id AD. A detailed list of all delinquent tan roll adjustments and refunds to be iswea try ESC. A list, of
Ag. Rollback payments. over-pirments and erroneous paymerts, and any other imparts rt;u:red by PIS(,.
vt4l WORTS - The total collections for the year, separated try year, and balances due. in the same foreat, Totals of all
' other receipts is required Cr the DISD records keeping system. A current tax year•begirring report of vanes and taxes
by categofy to balance with the DCAD cortlfied value roll.
2. The ability to process mortgage company current tax payatnts by computer tape, and staff to handle the process.
3. The ability to accept current tax split-payrents, FTC sect. 31.01
The ability to generate receipts for all wyeents made. Also, have the ability to generate tax certificates,
5. The ability to keep I history file on each account of certain information such as, refunds, owrpavments, suppltwtal
changes, tan suit Information, and other history required by the DISD records keeping system.
11. CIEFICik STAFFING
1. The contractor will provide a full-tite clerical staff of a tihike of fax N1 employees.
2. At least om employee must ba ryiatered with the Ioard of Professional Noirers and working toward F.T.C. Certification.
3. The staff r st it knowledgeable in tantion and ;ersonai relations, and be able to answer questions from taxpayers,
4. Mist M capable of receiving and receifting tax paymants and data entry tasks,
5, Must be able to process receipts, prepare recolI lot Ions and bank deposits to bt made directly to the DISD bank wourt.
6. Must be atilt to coadirett the tax office functions and provide the tax collector with all reports is needed.
I( ill. INS
Tr The cmtrictir will provide A bond for each er kyee payable to DISD. Tfie lord must provide a minimum of sS ev,Zr
payablt to th, governing t»dy of DISD, for each empicrm.
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Iv. SUFFLIE3
Itens. sucrn is itatem:nts, erAlocts. Office SX-6les. postage list class per-scat) arrd tther Supplies rv.nred tL' carry
On a hlsl'q'.lality operation In ire tip office.
V. Ek,IFfkNT
hens Such AS 0e5i11, carters, typewriters, terrirdls, Fr:nters, cash revstefs, copier, microfiche riaderlprlnter, ind
any other ewipnert necessary to operate a high aaalitY tax office.
VI. LDCATION
Furnish an easily accessible office with adewate Parking in a certril location close to the t*rntor Central Appraisal `
[,istrict and witrin the Kenton city limits. I
Vll. OFFICE IiOURS
rbrdai through Fridai, B:PB ion to Silt pp, with agreed won holidays.
VIII, CONSMINGUNTRACTIN'S SERVICES j
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The contractor may subcontract functions such is, mail services, lock Wx services at ME- deposltoff to cr+1 nail
and deposit finds to 6151• account, and other services agreed to by DIS6.
Ix. INS',fXE
1. Yorker's Coaoensation, including 1188,888 erployer's liability,
2. Cwrekan:.ive ueneral Liability, with limits of lltiA Wi1W,Pfi' bodily imiury and $118,800 broad from property data;!,
3, Autono:lle Liability with limits of II M.N04r M,888 bodily in)ury and 1181,88@ Property Wage, (Vernon's Civil
Statutes, Article 6252.18 Sec. 3, effective 5/1183.)
Y. OTHER CONSUERATIONS
1, Furnish, prepare, Asst (Ist class) and mail all fiscal year current to stateneets In a timely manner agreeable to DI V.
They also mast comply with SFTI Rules and FTC statutes,
2. Furnish, prepare, Post list classl and mail notices required by FTC sect, 33.81.
3. Return-address all statements to the DISD Iockbox Post Office lox. All other correspondence return•addrmssed to
the tax office Post Office low.
4. All payments will be Processed on the data receive! bi mall or in person at t1he tax office.
5. TM contractor will deposit all monies received by the tax office into the DISD Seneril Fund, daily, FTC- sec. 31,11(0),
The deposit must be made before 2itM a tM day after FaymPnta are received it the tax office, exclusive of weekends and holidays.
6. All reports will be reviewed and must be accurate and acceptable to DISD.
KI, DaINMT TAX INTERFACE
NsD has hired a delirgwt tax attorney firm which is Paid 15% Cf delinquent tax, Penalty and Vim est for 1481 and
Pkiiewt Mrs. The contractor will be arKted to irterface with this group and cooperate fully in collections efforts
In tM same mariner is the former tax office. The cor,ractor will furnish one initial computer tape of the delinquent
tail roll to the firm, Additional tapes will be smplied to thy. fire at cost
4
"Raw, IF
OfTIA: B EFTA FAC(E;iIN5 5EPvlCFi ONLY
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Ei6E may wish to perform the tan office maraqEment and clerical function at it's own facility. If ELSE chrm,ses this cation.
then we are re,;*sting tnat you Provide us with Prices. on an annual basis, for a umputer to tilling arr: accountirg syster
that meets ardor ei:ei:i the spe:ificaticrs if) i?Ftion A. Explain the ways N which your System car, itprove the Present
S YStea, specify the tests for lease and for purchase of hardware, software, system s.ipKrt anc fvIl aainterin:e of the aistem,
Tre system will require modificatiorm, fro tima to time, to meet changing FroPerty To% Code reaiirimants arm special
reP'ortt, The Price quoted should include this type of prograaming changes. Any Frogriving chiles taut exceed IN
man hours will be considered w}or changes and will be Fold for by the EISD at a price to be negotiated at the time of
the request, shwid such a rnxest ever materialise, !
1. H*tWAkE ,
1. Corc'uter, cocFatible with I-10 }kwlett•faclard system or.
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2. Rewte terminals on a dedicated line to a certain main fraoe.
3. CRT's, minuajn of six f61,
1. Scanrar Wands
5. Printers, that will print at a fast rate of speed. Also, stonas.
6. Burst and Iris machine
7, Hewlett-Packard Vector PC with Epson lQ ION Printer.
S. Boards, to maim IBH PC trod Sperry PC ecovPitible with system, if cost effective. And, my other hardware reeettary,
for operation.
11. SOFTNARE
1, Software path ge tmt accts ardor exceeds the requirements in Option A., that can be modified ajickly and easily, if needed,
III, PAPER/FOkMS
I, Statements, receipts, lax roils, tax certificates, rePCrts and other forms necessary,
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OFTION: C CNS%U,ATU COLLECTIONS
The Dentcoi lnoeFendent School DistGUt and the City of Denton rtserve the rot to separate certain furtitlGns such as,
the hiring of i dei lrnijeht tax itlarnEY, tar +S>!Ssmlq and other (6nCt IGriS igYeed t0 by t71k dlttrlCt S.
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The eardware e.+st be able to hirdlt the total nntke of parcels for Danton ISD and DentDn hty, It is the rrspmsiDility
of the contractor to asertair the capacity rerived to aerate If, effecient system.
c OPTION: I, ClINSOLUATE, SERVICES
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The Denton Independent School District and the City of Denty will consolidate the two tax offices and perform aH eana;.rart
t ar,d clerical functions at crre facility. The data processing services will De required to incorporate reports as required ty
# each district. Tire system rust to ode:PAte to allow fast inquiry and response tine.
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WN*n stit:ng the arurull Chargts for Option: A. B, C and. or D, assure quarterly p+Ymerits with the Payment due at
f end of Inch warter,
SEND PACPOSAtS TOt
Mr. Gilbert Berrsttin, Assittint Stxvinterdtnt of Business Affairs
Evnton Futlic Wools Adainistrition Office
1367 N. Locust
P. 0. Box 2331
Ivnton, Texas 76:6:
OtESlIN, CCMIACTi
Ms. Kathy Arrington 617.367.96112
Tv Office wager
P. 0, lox 129 215.6 East Oak Street
Denton. tills 76:62
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BD FOFM;SpECGICATIONS-•Tfl* COLLEi1I1'6S SERkICEE FQR ;svA I56/IEhi0N iIiv
The 1x0ersigi*j. having e'-laired tit speciflcatiorrs re'iulred in Cktlons A. F. C, and I,, proposec Mork are being famine"
i .11th aii Wncitions relatlrr; thereto. {verity propose to furnish all materials, latex. gjjrjsr,t and/or services r.ecesta-i t@
i collect ta+.es for tfit 141"tt11 Indstrident School District ird~or City of [er,!:e Wl , t4 specificatiolis for the f61'r.'Ir.;
' am01iri1,i1
[C1TON I50 IjENTON I9I;DENTuN CITE
CONKLIPAT.P
Total Cost Per Parcel Total Cast Far Parcel
OPTION: A t
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1 OPTION: B r-__•___------_ t t 1
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OPTION: C t t
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OPTION: D t.._°-^ t - - t - -
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1. The pfd is for the cost to dente a tax office. The service as a IslinauirA %4 Attorney is not to tt included
as Fart of Ve rrcwcul,
2. Tit (Krum Indephdert School Districti1vtor City reserve the rl*t to accept or reject any and all proposals va
to ,live all informalities. Tne Districts further rtserve the ri t to accept the proposal that is felt to to in the
ttst interest of the districts.
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Tp= The Honorable Mayor and Members of Lhe Denton Ciiy council
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FROM' De.tton Main street Committee
SU &IECTi Committee report to address, in part, charges of the
Committee within resolution no. R88-004.
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` I.. Present definitiot' of the downtown area.
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V II. Efforts and proposals by various groups within the City
to improve the downtown area. romote III. Recommend nthe odothe wntownCity areaCouncil
includingnfunding ident.ification.
Respectfullyr
f The Denton Main Street Committee
Ala Coler Chairman
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RESOLUTION NO.
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF DENTON CREATING A
MAIN STREET COMMITTEE TO FORMULATE AND PROVIDE RECOMMENDATIONS TO
THE CITY COUNCIL REGARDING THE CITY'S PARTICIPATION IN THE STATE j
MAIN STREET PROGRAM AND TO MAKE RECOMMENDATIONS WITH RESPECT TO PI
THE PROMOTION OF DOWNTOWN REVITALIZATION; AND DECLARING AN
EFFECTIVE DATE. €
WHEREAS, the City Council of the City of Denton is desirous
of creating a main street Committee to
City's downtown area; and promote and redevelop the
WHEREAS, it shall be the charge of said Committee to review.
efforts and proposals by various groups within the City to
promote our downtown area; and
WHEREAS, the Committee shall identify the downtown area,
review what other cities have done and make recommendations on
steps that the Council might take to promote the downtown area;
and
WHEREAS, the Committee shall advise the city council regarding
the city's application to the Main Street Program and monitor the
progress of same: and
WHEREAS, the Committee shall become effective immediately
upon appointment by the City Council and serve in said capacity
until the Main Street Program application Is submitted and other
revitalization efforts have been established; NOW, THEREFORE,
BE IT RESOLVED BY THE COUNCIL OF ThB CITY OF DENTON:
SECTION I, That the 'Main Street Committee' shall be
appointed by resolution of the City Council, membership of such
committee to be comprised of one member from the Beautification
Task Force, four members from the Central Business District
Aseocietlon, one member from the Historic Landmark Commission,
one member from the Chamber of Commerce Convention and Visitors
Bureau, one member from the community at large, one member from
the City Council, one member from the Denton Chamber Small
Business Task Force, one member from the Denton Cot-it
Government, one member from the Denton County Historical
Commission$ one member from the Greater Denton Arts Council, one
member from the North Texas Fair Association, and one member from
the Planning and zoning Commission.
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SECTION 11. That it shall be the charge of the committee to:
~a) Define the downtown area:
Ib) Review efforts and proposals by various groups within the
City to improve the downtown areal 4
(c) Identify actions taken by other cities to promote their (E
downtown areas: {
(d) Recommend to the City Council actions that the City might
take to promote downtown, including identification for
funding, and possible amendments to the Code of Ordi-
nances; and
prepare and make application for the City's entry into
the State Main Street Program, subject to approval by the.
City council.
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SECTION III. That this resolution shall become effective
i immediately upon its passage and approval.
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PASSED AND APPROVED this the /Q day of 1988.
RAY S P , :d Y R
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ATTEST:
J NNI WALTERSr CIT SECRE ARY
APPROVED AS TO LEOAL rORMs
DEBRA ADAMI DRAYOVITC9, CITY ATTORNEY
BY: ~SGLS~ XY n /•v
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RESOLUTION NO.~ Q
A RESOLUTION APPOINTING MEMBERS TO THE MAIN STREET COMMITTEE;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council, with the adoption of Resolution
No. 88.004 on January 19, 1988, created and established a Main
Street Committee; and ;
WHEREAS, the City now wishes to appoint members to said
Committee to carry out the charges as t
NOW, THEREFORE, t Forth in Resolution No.
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BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DENTON:
SECTION X. That the Pain Stcast Committee shall initially
cons et o members representing the organizations for a term to
i expire June 30, 19901
ORGANIZATION MEMBER
Beautificsion Task Force Betty Shaw
Central Business District Association Bill McClellan
Floyd Eenaley
Cynthia Bell
Geneva Berg
Historic Landmark Commission Mike Cochran
Denton Cots,%ty Historical Commission Bullitt Lowry
Greater Denton Arts Council Herbert Holl
North Texas Fair Association
James Roden
Planning 6 Zoning Commission Judd Holt
Chamber of Commerce Bob Woodin
Denton Chamber Small Business Task ?ores Connie Wells
Commissioners Court Don Hill
Community At-Large Jerry Cott
Alan Cole
City Council Representative Robert "Bob" Gorton
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SECTION II. That this resolution shall become effective
imme ately upon its passage and approval.
PASSED AND APPROVED this the IJr day of 1988.
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RAY SUMEN51 MAYOR
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ATTEST:
t'AT
APPROVED AS TO LEGAL FORM:
DEBRA ADAHI DRAYOVITCH, CITY ATTORNEY
BY:
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TOt The Honorable Mayor and Members of the Denton City Council
rROHs Main Street Study Task Force
DATEt November 18, 1987
SUBJECTi Task Force Response to the Mayor and Full City Council Concerning 6
a Main Street Program for Denton I
After hearing all of the discussions about the Main Street Project, listening
to the concerns as articulated by the representatives from the various organ-
izations represented
on this advisory committee and examining budget reductions on the organizations' finances with hotel/motel funds, it is
the committee's suggestion to the City Council than
1) The advisory committee generally recognizes the benefit of the Maids treet
Program and fools its implementation in Denton would be bene£icial'to our
community.
2) Because of funding difficulties at the State level, it to impossible for
Denton to formally enter the Texas Main Street program in 1987-88. Therefore,
the comm.mity's primary emphasis should be to take all necessary steps to
attempt to enter No Texas Main Street program in fiscal year 1988-89.
3) The City Council should immediately appoint a standing committee to prepare
for the City's entry into the }lain Street program in 1988-89 and to under-
take other activities necessary to promote the downtown area. This committee
should include representatives from the various organizations who have worked
on this advisory committee plus others listed below who will have valuable
input into the discussions. Specifically, a representative from each of the
following interested parties should participates
- A participant in the recent - Denton citizens at, large
Beautification study
- Denton City Council
- Central Business District Association
- Denton County Government
- City Landmark Commiesicn - Denton County Historical
- City Manager's office Com,alesion
- Convention 6 visitors Bureau of the - Greater Denton Arts Council
Denton Chamber of Commerce
- North Taxes Fair Association
- Denton Chamber of Commerce Small
Business Task Force - Planning 6 Zoning Commissiod
3505 Teasley Une/Denlon, Texas 76205/Darn: 817.565.0313/OSflee: 817-565-0554 /Mouse: 817.5651417
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4) The committee should beair its work shortly after January 1. 1988 and
meet regularly to accomplish the reseach necessary to position the
community to +Dpl'! for the project at the beginning of fiscal 1989
(October 19W. In order to sustain the momentum for the pain Street
Program, ortion of seriously
as necessav ary a a p p
' plan tc fund an assessment visit by the national Hain Street office,
which is headquartered in Washington, D.C., and for other expenses .
recommended by the standing committee.
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5) From figures provided by the Texas Main Street Office, it appears
ed for as $50.000 will be if a annual budget of approximately
period of three fiscal years for a Denton Hain Street Program Therefore,
during the next year, the standing committee will be expected to finalize
a proposed budget and to continue a dialogue with the various organizations
represented on this advisory committee regardingHtheir willingness to ohelp
with funding for a Denton Hain Street Program l' some type
minimum funding for a period of three years can be allocated from the
organizations now receiving funds from the hotelimotel tax and from any
other parties who would benefit from the project. In addition,,further
discussion should occur between the City and the Creator Denton Arts of t It hotel/
Council about n earmarked rbthetarts complex in exchangenfor ahlengthening
motel tax mitm
of the commitment of these funds by the City Further, the committee t
feels that a substantial portion if not a majority of the annual funding
for the local Hain Street Program should come from the City's General Fund.
Respectfully submitted,
Jim Alexander
Geneva berg
Jerome H. Cott ,
Robert Cotton
Lloyd Harrell
Yvonne Jenkins
Bullitt Lowry'
Richard Rodean
James Roden
Theresa Nailer
Robert Noodin
JM016
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Central
P. Business District Association '
Box 3003 k
Dent ton, Texas 76201
)!arch 15, 1988
Bill "laiborne, 7hairman
Flsnning and Zoning Commission
:it of Denton
Vvny cipal Building
Centon, Texas 74201
Dear Yr, Claiborner
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I am responding to your letter dated March 3, 1988
regarding Denton's Five-Year Capital Improvement Plan (CIP).
Geneva Berg and some other members of our Executive
Committee met on Friday March 11, 1988 to consider possible
pro ects for the Central Business District. The short time
available to respond to our develop a schedule and obtainlcoa d6id not e permit ov to
at st
ements
this time. However, we did identify some ratherobvious
needed improvements which would enhance the appearance of
the city of Denton. These needs are as followar
1. Signage - appropriate and distinctive signs for
the Central Business District as well as
signs leading to the downtown area,
2. Parking improve existing parking designation as
4, Pavin dell as develop parking areas,
g - general and continuous street maintenance.
Handicapped parkingg ramps and designated the handicapped, parking for
Court House qreparticularly around the
5. Sidewalks - sidewalks around the Court House Square
need immediate attention. Sidewalks are
in a general state of deterioration and,
6. Solid waaten rsomeeasesp.they Pose a potential hazard.
Pt these are unsightlyt however,
we do not have a recommended solution, What
70 Beautification -tweruncities derstandR that about this?
a beauti.
fication committee, appointed by the cityl
however, we wanted to endorse this need.
Decorative lighting of the trees on the
Court Houes lawn was mentioned. Also, we
believe that someone, perhaps !ha city
officials, intend to plant trees in thelholes
that will be available 3when the telephone and
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other utility poles are removed around the
square. Decorative or distinctive lighting
around the square sQwe would enhance general appearance,
that definitive,•
Tatet theeopobviounly is not portunity to intended to be
and hope
appreciate
we would have an opportunity to work with your Commission,
as well as other interested committees or task forces,to improve
the city.
Sincerely t
WALLACE L. DUYALT:, Ph.D !
President
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MAR 13
1a38
"NINO & DEVELOPMENT
DEPARTMENT
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DAILt U5/17188
CI1Y COUNCIL REPORT EOkMAT ✓ ' 3
TO: Mayor and Members of the City Council
FROM: Lloyd V. harrell, City Manager
SUBJECT: DISCUSSION OE POSSIBLE ANNEXATION OF 20,287 ACRES LOCATED UI SI OF
FM 21bl AND ADJALENT TO OLD ALTON CENETAkY
RECOMMENDATION:
Staff recommends beginning the annexation process.
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SUMMARY:
A preliminary plat for the Shady Os,; Mobile Home Park Addition on the
above described property was submitted in April for review. In accor-
dance with Appendix A, Subdivision and Land Development Regulations of +
the Code of Ordinances, residential developments over five acres should
be considered for annexation. The criteria list in Appendix A includes: o
(1) the ability of the City to furnish normal services - a water line
and lift station abut the property;
(2) proposed improvements in the area - several projects are being
considered including FM 2499;
(3) need and quality of land use - City's mobile home ordinance could
be applied if the property is annexed;
(4) impact on the City - utilities and other infrastructure can be
provided and with control of the land use, "building quality, aesthetic
quality, and community character" can be reviewed; and
(5) conformance with master plan - the use could be a violation of the
mobile home policies of the Development Guide.
BACKGROUND:
The City of Denton annexed a SOU foot strip along EN 21b1 and Sky lab
Addition in 1987. Several annexations. have occurred in this area to
promote and control development.
PRCGRAMS. DEPARTMENTS OR GROUPS AFFECI'EU:
Planning Department, Engineering Division and property owner.
FISCAL IMPACTt
The annexation would result in a minimal fiscal impact to the City of
Denton since basic infrastructure has already been provided.
Respe Ely subml d:
Prepared byt Lloy V. Harrell
nL City Manager
c ~c +~e t} f~
Cecile Carson
Urban Planner
Approved: J 411
f ` } an Ina
Executive Director for
Planning and Development
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SHADY OAKS MOBILE HOME PARK P88 021
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DATE: 05/17/88
CITY COUN~LL REPORT FORMAT
TO: Mayor and Members of the City Council
FROM,. Lloyd Y. Harrell, City Manager
PROPERTYPLOCATEDNONAMCKINN6Y STREET INDEPENDENT APPRO%IMATRLYH10,800
SUBJKCT: DISCUSSION
DISTRICT
FEET gAST OF MAYHILL ROAD. (A-55)
gggOMK ATIOH'
staff recommends annexation of Option 2 as noted on the attached map.
:
SU___WARY:
onal
Clty Council directed staff to prepare additi8
On March 15, 1989, property
information on the cost and benetite 'ogtreetKat lnnreviewing the
of Mayhill Road and North of McKinney
c hiln
information staff reommen~eoertYxCCitht west betwee
school District Denton site and p P
Mille Roads and McKinney Street.
pACK~NDi of Denton for
Denton Independent School District petitioned the City
097 acres proposed as the Bite for ac
of 69 naxed p D
annexation
19113 and 1986 City has an
school. Between I
entirely surround this property. ne higto
FROG_lPARTMENTS OR GROUPS AFFECTED: owners.
Planning Department, Engineering Division and property
jag L IMP CT:
A summary of potential coats is attached.
4jotyyanagPrepared by: er
Cecile Carson
Urban Planner
ADPf ved4Ro `era Hin s
Rxecutive Director for
Planning and Development
22816
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SUMMARY OF COSTS
OPTION N1 - Denton Independent School District site
Water and wastewater line extensions will be done by the school district.
Platting requirements will include drainage improvements and the upgrade E
and installation of a culvert under McKinney Street. A traffic signal at i
the entrance to the high school on McKinney Street will be necessary at an i
approximate cost of 960,000.
OPTION 02 - Mayhill Road, Dills Road, McKinney Street
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Most water and wastewater needs will be addressed with the extension of lines
to Denton Independent School Dfatrict site; however, lines would need to be
extended along Mayhill Road and hills Road in the future to serve any devel-
opments. The lines have not been included in the C.I.P. for the next five
ye;ta. In addition to the signal light mentioned in Option 41, Mayhill and
Mills roaas will need be reb•ilt in the future at an estimated cost of
$660,000.
OPTION 03 - Highway 38U, Mayhill Road, McKinney Street and Lakeview
According to Master Plan for water and wastewater, oversizing of lines will
be necessary in this area. the plan proposes a 10" water line along highway
360, 16" water line along Trinity from Highway 380 to McKinney Street, and
two lift stations and a 6" to 12" sewer line flowing south from Highway 360
to McKinney Street. lmprovements are not scheduled in C.I.P. but have been
discussed in conjunction with the planned development zoning for Lakeview.
Rebuilding of Mille, Mayhill, blagg, and Trinity roads would cost approxf-
mately $3,900,000. Drainage improvements would include upgrading bridge over
Cooper Creek on Mayhill Road at a cost o4 approximately $500,000 and cleaning
the floodway at an additional cost of $100,OU0. Solid Waste anticipates that
new growth after annexation would result in the need for a truck and two new
employees.
22b1s
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ANNEXATION
LeaeND
OPTION 2
OPTION 3 L .
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DATF; 5-11-88
C1 COUNCIL RE?ORT FORMAT
Mayor and Members of the City Council
T0: i
Lloyd V. Harrell, City Manager
FROM:
Discussion of the 1988 Final Statement and reallocation o
SUBfECT: unused 1987 funds. E
from 1987
MENDATION: that all unufunding
Staff recommends
RECOM The CDBG Committee is r Ieng Rehabilitation program.
and the balance
cated to [ Housng
trtilized to fund the Main Street Program
be allo
,l. ,000. be It
that $16
to Housing Rehabilitation.
SU~RY: Approximately $7,500. In the Morse Street account $2' .000. in the
CDBG Administration account will not be spent by
CDBG Fiscal year. These funds will become available i., July for re-
allocation to other projects.
PROGRAMS, UEpARTMENTS OR GROUPS Housing Rehabilitation Program
Main Street Program, CDBG
costs to the General Fund
fund
FISCAL' Approval-Of funding for Main Street will defray
Additional Housing Rehabilitation s will increas.a
for that program. rehabilitation work.
the number of structures receiving s b fitted:
4Res, ully
ac re
ager
Pre ared by:
areR oS
Comm unityDevelopmertt Coordinator
flpptOY ~r
rank Robb
Executive
for Planning randoDevelopment
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FINAL STATEMENT OF
COMMUNITY DEVELOPMENT OBJECTIVES
AND PROJECTED USE OF FUNDS
The objective of thCtwhichCareudirectedetowardttheospecific
Program is to pport activities idindecent
objective of dt evelopment of viable urban communities by prov 9
housing, n suitable living environment, and expanding economic opportunity,
principally for persons of low and moderate Income. The city anticipates
receiving approximately $553,966 for its 1988 program year. Proposed
activities and objectives are as follows. e
1. Housing Rehabilitation $3690804.00 {
Continuation of the existing program to rehabilitate substandard houses l
inhabited by low or moderate income persona living in the City.
Objective: To bring existing housing into compliance with housing code
and arrest deteriorating neighborhoods in the target area.
2. Demolition and Lot Clearance $15,000.00
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Continuation of the 1984/1985 program to demolish and remove vacant,
substandard structures that contribute to the deterioration of neighbor-
hoods. Demolition activities will take place within the targeted area.
Objective: To arrest deterioration of targeted neighborhoods and
eliminate major health hazards in the target area.
3. MLK Irrigation 580000.90
Installation of an irrigation system for the new Martin Luther King, Jr.
Community Center located on Newton Street between Morse and Wilson Streets
in the targeted area.
Objective: To improve the quality of life and promote neighborhood
stabilization in the targeted area.
4. MLK Landscaping $100400.00
Landscaping for the new Martin Luther King, Jr. Community Center. Project
will include landscaping around the building and in the park.
objective: To improve the quality of life and promote neighborhood
stabilization in the targeted area.
5. English as a Second Language $26,550.00
(E.S.L.) Classes
An instructor will be hired to teach English to non-English speaking
citizens. Classes will be taped and shown on cable in order to reach a
greater number of citizens.
Objective: Improvement of public services provided to low and moderate
income residents.
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Final Statement of
community Development Objectives
and Projected use of Funds
Page 2
$210212.00
' b. Educational Assistance program
Program will be set up to counsel low income students and their families
concerning educational opportunities. program personnel will seek out
income students and assist students in the
scholarships available to low
application process.
Objective: Improvement of public services provided to low and moderate
income residents.
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$30000.00
7. Phoenix Apartment Sidewalks
to Wilson street in the geted.
southralongnRUddell sidewalks
i objective: To improve the quality of life and promote stabilization in
the targeted area.
$100,000.00
~ g. Administration
management, coordination, monitoring and evaluation associated Program t activities.
with carrying out eligible gran
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Unofficial Mtqutes
Community Development Block Grant Committee
May 4, 1988 y
The regular meeting of the Community Development Block (;rant Committee of the r[
City of Denton, Texas was held on May 4, 1988, in the Service Center Training
Room.
Present: Lucy Campbull, Don Chipman, Sibyl Evans, Jo Luker, Sarah Parker,
Rosemary Rodriguez, Dennis Stephens and Rey Trejo.
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Absent: Connie Wells
Present from Staff: Barbara Ross, Community Development Coordinator; Penny
Black, Secretary and Frank Robbins, Executive Director for Planning
and Development.
Co-Chairperson, Jo Luker called the meeting to order at 5:09 p.m.
I. Ms. Luker called for a motion to approve the March 31, April 7 and
April It, 1988 meeting minutes. Mr. Chipman made the motion, seconded
by Ms. Rodriguez, the minutes were approved as corrected.
II. Ms. Ross gave a summary of the committee's meeting purpose in regards
to the ESL and Educational Assistance Programs. Ms. Ross said the or-
ganization's request for funding of these type programs were new
to both staff and the committee so program set-up procedures would
also be a new process. Staff had expressed concerns for the admin-
istrative Implementation and hoped the Human Resources Committee
(HRC) could review these organizations to determine the need for
? their services. Ms. Ross stressed that the committee's recommendation
to the City Council would not be changed in any way and HRC would
f, review their budget, guidelines/goals, program implementation, etc.
Ms. Rodriguez asked would they be reviewed like other service agencies.
Ms. Ross said yes.
Ms. Luker recognized Mr. Davila and Ms. Garcia's presence and asked
if the cn,,!n;ttee had any questions.
Mr. Trejo said he had spoke with Mr. Davila prior to the meeting and
expressed his concerns in regards to a proposal form/questionnaire to
accompany the organizations request.
Ms. Ross explained there are presently no proposal forms/questionnaires
for the CDBG funding requests although staff would work with the committee
to draft one for future reference.
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CDBG Unofficial Minutes
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audit and he would be happy
Mr. Davila
organizations administrative
a to compile aneedseassessment subject t their an
expenditures/purposes. The Educational Assistance Program resources
would be made available to all races and a tenative meeting place
had been found, the TWu Bi-lingual Building. The DISD has been working
with LINT in regards to drop outs and at-risk students, there is a grant
from Dallas that funds this type of study research. Mr. Davila said
a parenting program would be incorporated into the Ecational Assis-
tance Program and this program is an investment in people tangible blike
a.ny funding requeststafs would
be glad to provide
Ms. Rodriguez said she wanted to clarify the separateness of the
programs for the committee.
Mr. Davila said you are working with two separate groups of people here
with separate requests.
Ms. Garcia said she works directly with Sammons Cable Company, not
LULAC, she added that an advisory board would be beneficial for the
ESL Classes.
fig. Campbell asked if separate proposals would be submitted to the
HRC.
Ms. Davila said yes adding that the needs assessment may overlap in
in some areas.
Ms. Garcia said there was no duplication of services with the ESL
Classes and Sammons acknowledged that there was support for programs
locally. Ms. Garcia believed the ESL Classes should be televised
because of the various barriers and reasons Hispanics may not attend
other supported literacy seminars/classes, saying most Hispanics had
televisions and felt more comfortable learning in their homes.
Ms. Luker asked if Ms. Garcia had a program presently that she produced.
Ms. Garcia said yes the program was titled "Para Usted", which has been
aired for one (1) year now. The program's focus I. to inform Hispanics
of ci.Y activities, church and governmental, recreational, educational,
t
etc.
Ms. Luker asked when the program was aired and who it was funded by.
big. Garcia said every Monday between 7 - 7:30 p.m. and Fridays at S p.m.
Sammons donates airtime and she volunteers her services.
Mr. Davila said Channel 2 had previously mentioned providing classes
although the idea was in its' initial stages when discussed.
Ms. Garcia said she had spoken with some of their board members and the
idea was still a possibility. Mr. Medina has committed an instructor
and
to allewemployees to watch said she was the program during work.
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Page 3
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Ms. Campbell moved to make a recommendation to City Council contingent
on the organizations drawing up separate proposals for program plans.
Ms. Parker seconded :he motion, motion passed unanimously.
Ms. Campbell asked would there be a fee for HRC to review their assess-
ment.
Ms. Ross said no, adding she would forward the questionnaires to Ms. f
Garcia and Mr. Davila. i
III. At this time Mr. Luker called for discussion of reallocation of Morse
Street and Administrative funds. C
Mr. Frank Robbins, Executive Director for Planning and Development said
tte staff recommendation is to use excess Morse Street monies for Main
Street. The requested amount for Main Street Is $10,000. The downtown
area consists of the area bordered by Carroll/Bell Street on the east
and west and Pnlversity/Eagle Drive on the north and south. In San
Marcus he supervised the Main Street Director and the program was very
successful. The connection between benefitting low/moderate Income
persons would be an indirect benefit. These benefits are in the form
of creations of jobs in the service sector and the Main Street director
coordinating new construction on various projects. The Main Street
program is a well structured State program which needs to be ongoing
for 3 to 5 years to be effe.[ive. Mr. Robbins said the staff re,.ommen-
dation could be made for $10,000. over 3 years from the total budget.
Ms. Campbell asked where would they get the other funds.
Mr. Robbins said there was a $10,000. savings in the general fund budget
originally intended for Main Street plans/consultant fees although he
and Mr. Earrell chose to allocate these funds to the hiring of the Main
Street director. There are hotel-motel tax dollars although they are
tied up in the Arts Building, also there are excess CDBG funds in the
CDBG budget.
Ms. Rodriguez expressed her concerns for using CDBG monies to fund the
Main Street program and asked where would the funds come from if the
CDBG Committee did not recommend funding.
Mr. Robbins said staff would request City council to fund the project
and the Main Street Committee members will be present to answer any
questions. Mr. Robbins expressed his concerns for the committeeu'
Interest of how CDBG monies should be spent, lie said it may be more
palatable to allocate funds over a three (3) year period.
Mr. Chipman asked if staff could encumber funds for three grant years.
` Its. Ross said no adding there is a total of $15 - $25,000. In the Morse
f Street and Administrative budgets that will not be utilized.
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Ms. Cnmpbell asked if UDAG funds are still available to possibly
fund Main Street.
Ms. Ross said staff would have to apply for the grant and if the City
was awarded UDAG funding it could still be used for Main Street. Ms.
Ross added that staff can apply for the grant and hope that we get
awarded the funds. Funds could only be utilized for physical improve-
ments and architectural fees.
Ms. Campbell said she viewed Main Street as a renovation project to
beautify the downtown area, not for t+ie hiring of a Main Street Direc-
tor including administrative costs to determine what types of projects
need to be done.
Mr. Robbins said the grant monies could fund expertise in the form of
a person, administrative support, budget for downtown area activities/
events and advertisements such as posters for those planned events.
Mr. Robbins said the budget savings of $10,000. was requested to fund
etstaff
program. still
the
use County Seat Saturday
the actual Main although
Streets administrative costs are 67 - 68% Directors salary and pero nets.
cost, the other percentage of the budget goes towards completing projects.
Mr. Robbins added the Main Street Director was similar to a mall director
who coordinated all activities within his/her area.
Ms. Luker asked what other cities were successful with Main Street
and what was their funding source?
Mr. Robbins replied, Gainesville, Lewisville and San Marcus Main Streets
were funded from hotel/motel tax, CDBG. UDAG and Chamber of Commerce
supported and other various areas of funding.
Ms. Rodriguez expressed her concerns for the search of funds for Main
Street. She believed the City and the Chamber of Commerce should
fully support and fund the program's administrative budget.
Ms. Evans said the Chamber of Commerce had no resources for funding the
program.
Ms. Parker asked what exactly was the Morse Street fund.
Ms. Ross
t budget.
inatheg1987r
Morse Street, she said tthesmogrant nies were monies for
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Mr. Stephens asked what was going on with the Alexander Street drainage
problems.
Ms. Ross gave a brief summary of the Neigh, orhood meeting concerning
the drainage problems at Alexander Street and Code Enforcement in East
Denton. She added that the drainage project was probably going to be
part of the Capital Improvement Program.
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Me. Luker asked if a bond election would be held.
Ms. Ross said yes.
Ms. Campbell expressed her concerns for the Main Street program.
l Ms. Luker said she was not opposed to renovation or beautification of
` the Square as a result of the Main Street program, although the rede-
velopment of the Square is happening now without Main Street. Ms. Luker
added that she is extremely proud of the Square and would like to see j
businesses move onto the Square, also the Courthouse renovation is really j
a beal:tiful site. The problem with the Main Street proposal is she
does not see how it would benefit low/moderate income persons and CDBG
monies should be used to do that. i
Mr. Robbins said the benefits to low/moderate income persons will be
indirect. He added that an affirmative hiring process would be mandated
so that the benefits of low/moderate income persons or indigents would
show.
Ms. Evans said what business does Mr. Duvall have with the Square.
Ms. Ross said he is a downtown business owner.
Mr. Robbins said the city was attempting to raise O e level of service
all around the Square.
Ms. Luker asked if the City and Chamber could fund Main Street together.
Ms. Campbell said she was not in opposition to beautifying the downtown
{ area with a small amount of CDBG monies although there were no guarantees
that the additional monies could be funded from other sources.
6:05 pm Mr. Trejo left at this time.
Mr. Chipman expressed his concerns for Main Street and said it should
be funded from other sources than CDBG monies.
Ms. Evans mentioned the relocation of E1 Matador to the Square and asked
if this was part of Main Street activities.
Ms. Rodriguez said the owners )f that restuarant are renovating with
their own sources of funding.
Mr. Tr.±jo returned and said no one would move out because of the low
rent on the Square.
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Ms. Campbell said new office leases are really giving good deals for new
tenants and that she did not feel the low rent would keep anyone on the
Square that wanted to relocated. She asked where would they get additional
monies if they had $20,000. to start with.
Mr. Robbins said probably monies will come from the general source budget
revenge.
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Ms. Luker asked for further discussion.
Ms. Evans said personally she was really for the program.
Ms. Rodriguez replied you have a vested interest because your property
is close to the Squrre. We are more concerned about the use of CDBG `
funds. I
Mr. Trejo believed Main Street was good for the downtown area although
CDBG monies should not be used to fund the program.
Mr. Chipman expressed his appreciation to Mr. Robbins for his forthright
presentation.
Ms. Luker called for a motion to reflect the committee's actions if staff
felt it necessary.
Ms. Ross said yes a motion would be appropriate and the recommendation
will be placed on the May 17, 1988 city council agenda.
Mr. Chipman moved that excess Administrative and Morse Street funds be
allocated to Housing Rehabilitation. Ms. Rodriguez seconded the motion,
motion eased 7 - favor and 1 - opposed.
Meeting adjourned at 6:15 p.m.
4
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CON Of ka
1108 west oak
Denton, Teas 76201
(811 666$d8Q
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MEMORANDUM
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DATE: May 11, 1988
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TO. Mayor and City Council
THROUGH: Lloyd Harrell, City Manager
FROM: Barbara Ross, Community Development Coordinator
SUBJ: Reallocation of 1987 funds
The Community Development Block Grant fiscal year will be ending July 18.
Savings will be realized in the Administration and Morse Street accounts.
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Vie Morse Street project was budgeted at $30,000.00. Approximately
$22,500.00 will be final project cost, leaving a balance of $7,500.00 in that
account.
` Approximately $25,000.00 from the CDBG Administration budget will not be
f utilized. A large part of this is salary savings. Original budget estimates
included funds to pay a percentage of the Planning Director's salary. Although
initially a portion of the Interim Director's salary was paid from the account
{ this was discontinued on October 1, 1987. At that time, the General Fund began
to pick up the entire salary. This created a savings of $16,784.00 in the CDBG
budget.
The Community Development Block Grant Committee voted on May 4, to recom-
mend that all unused funds be allocated to the Housing Rehabilitation Program.
To Incorporate this change, CDBG budget accounts would be altered as follows:
Account Current Budgeted Amount Amended Budget
Morse Street $30,000.00 $22,500.00
Administration $113,000.00 $88,216.00
Housing Rehabilitation $300,000.)0 $332,284.00
hiThe A- maacmTm&U(m
The Community Development Block Gnat-
Meeting needs at home.
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in the Director's salary budget as funding for the City's Main Street Program.
The balance of unused funds approximately $t6,500., would be transferred into
the Housing Rehabilitation Program.
If you have questions or need further information please call me at 566-8480.
Thank you.
Barbara Ross if
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1 DATE: 04/05/88
CITY COUNCIL REPORT FORMAT
TO Mayor and Members of the City Council lS
FROM: Lloyd V. Harrall, City Manager Fr
SUBJECT: DISCUSSION OF THE APPOINTMENT OF A LOW/MODERATE INCOME HOUSING t
TASK FORCE
RECOMMENDATION:
Staff recommends that a Low/Moderate Income Housing Task Force to
appointed in order to study provision of housing for low to moderate f
income citiwens. The Task Force will define the problem and present
recommendations to City Council as to programs which could be under-
taken to address these concerns.
SUMMARYt
i
The issue of affordable housing, primarily for low income familiea/
individuals has recently surfaced as an area in need of study. There
is evidence that the City's current housing programs fail to provide
assistance in many areas. It is suggested that a study may elicit
several possible solutions, programs, and/or resources which may be
utilized by the City to meet this growing need.
PROGRAMS DEPARTMENTS OR GROUPS AFFECTED:
The Planning staff will provide direct support to the Task force.
Input from other departments will be requested as needed.
FISCAL IMPACTt
Initial costs will include personnel and supplies. Planning/COB0
budgets will provide necessary funds.
Rospec iy a eft s
Prepared bys 6Loy V. earrell
City Manager
Barhara Ross
Community Development Coordinator
App C s .
! ank B. Robbi
Executive Director for
Planning and Development
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?IS E. AftKJNNfY/ DENTON, TEXAS 7d?Ol / TELEPHONE (817) "",%V
` MEMORANDUM
I Date: March 29, l98R
i
To. Mayor and City Council ~
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From: Lloyd V. Harrell, City Manager
Subject: Lox/Moderate Income Housing 7+
.sk Force
It has been suggested that the City
task force to address the issue oflow%aoderatesincome establishing
a
our community munisty such a task force would be to define and Make recommendations as t proble ithi
to Programs , The
undertaken to address these concerns, grams whim Ch w could n be
Some possible topics/goals of the task
force would be.
I. Outline options of the city to encourage and/or
affordable housing,
provide
2, identify methods of maintaining existing units,
and owner. both rental
`
34 Examine means to provide
the following: new low/moderate income housing such as
a. Use of vacant city ne land.
C b. Use of delinquent tax land.
co City revolving low interest loan funds
or loan guarantees,
4, New building methods, such as modular housing.
S• lnvestigatin8 other resources fe: financing technical assistance
and construction such as SCOR&,
Federal agencies. Habitat for Humanity, State and
6, Incentives for infill development in existing neighborhoods,
7. Examine the concept of diversified housing types throughout
the community,
g• Determine alternative financing methods,
9• Review all housing opportunities and possibilities associated
with housing authorities,
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Memorandum to City Council
Lew/Poderate Income Housing Task Force
March 29, 1988
Page 2
Although this task force could be an existing committee or commission
such as the Land Use Planning Committee or the Planning and Zoning
Commission, a more appropriate group might include members with some
expertise in the housing area. Some possible sources would be the
Housing Authority, the 8-jard of Realtors, the Chamber of Commerce,
the Home Builders Association, the Dallas Apartment Association, the j
I! Community Development Block Grant Committee, the Human Resource Com-
mittee, local banks and/or mortga8e companies, TkU's Housing Program, f
` or NTSU's Finance/Real Estate/business Departments.
fl This task force would require a commitment upon the part of its
membership to reach workable solutions and help with their imple-
mentation once Council approval was reached.
l
Housing information has been gathered, but more specific research
will be needed once the committee establishes the areas that they
wish to pursue. Once the task force is appointed, the Planning
Department will work with the group to create a work plan.
Staff would appreciate Council reaction as to the desirability of
appointing such a committee and to the proposed charge and makeup
' of the committee. If the Council is desirous of proceeding, we
will return with a resolution officially creating such a task force.
'Y'2e~
oy Ka rre
City Manager
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CITY of OMr*N, TEXAS m E, McXINNEYI DENTON, TEXAS 7UQ1 /TELEPHONE (017) M$.8
M E M 0 R A N D U M
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TOi Rick Svehla, Deputy City Manager
FROMt Bill Angelo, Director of Community Services
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DATZi March 250 1988
` SUBJECTI MISSION STATEMENT AND MAKEUP OF
r BLUE RIBBON CITIZENS COMMITTEE FOR SOLID WASTE
II
f As you known last month the staff recommended to the City Council that
they create a Blue Ribbon Citizens Committee to evaluate and provide
recommendations to the Council relative to the provision of solid waste
services and the disposal of solid wants. As requested, we have devel-
oped and offer the following proposed mission statement for that coomit-
tee and have provided a recommendation on the makeup of the group.
It shall be the charge of the Citizens Committee on Solid Waste tot
1. Review and evaluate the role of the City of Denton relative to
the provision of solid waste service. This charge shall
include a determination of whether or not the City should
contin:. to provide residential, commercial, and/or disposal
services. Additionally, this charge shall include an eval-
uatior and recosmendatlon on needed changes (if any) in the
level .f service provided.
2. Booed upon the results of the first objective, the Committee
shall evaluate and provide a recommendation to the City
Council relative to the future course(s) of action to be taken
in respect to the disposal of solid wastes. This charge shall
Il include an examination of alternate disposal methods and an
analysis of cost, cost effectiveness, environmental impact and
political feasibility of each alternate method.
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MISSION STATEMENT - BLUE RIBBON CITIZENS COMMITTEE
March 25, 1988
Page 1.1
Given the magnitude of this mission and the vast amount of technical
information which must be covered, the staff would recommend that the
sirs of the Committee be limitsd to a small group of individuals. t
individuals chosen for this assignment should Include those affected by If
the potential decisions, but do not have a significant monetary interest
in the decisions. For these reasons, v.: would suggest that the Commit- j
tee consist of: i[
Two (2) residential customers
Two (2) smaller commercial customers
Two (2) larger commercial customers
one (1) member repressnting the planning and toning
commission
i` One (1) member of the City Council
f Obviously, the members of my staff and myself will fulfill the role of
staff liaison and shall provide any and all information requested by the
Committee,
We would anticipate that this mission will take approximately six to
nine months to complete. The first two months will probably include an
intensive educational process designed to familiarise the Committee
members with the existing system, alternate systems, and applicable
state and federal regulations. Once this education process is complet-
ed, the Committee shall turn its full attention to the task at hand.
Should you have any questions or comments on this matter, please let me
know.
` Respectfully submitted,
/L~Ls z
Bill Ange
BA/sc r'
lba0)258812
wry Ol oxwom TEXAS 215E. MCKINNEYI DENTON, TEXAS 782011 TELEPHONE (817)W"200
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MEMORANDUM
Date: April 28, 1988
To: Mayor and City Council
From: Elizabeth Evans, Planning Administrator
Subject: Blue Ribbon Task. Force for Solid Waste
The Planning and Zoning Commission, at its meeting of April 17,
1988, appointed Ivan Glasscock to serve on the Blue Ribbon Task
Force for Solid Waste.
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CITY OF DENTON CITY COUNCIL MINUTES
April 19, 1988
The Council convened into the work Session at 5:30 p.m. in the
Civil Defense Room.
PRESENT: Mayor Stephens] Mayor Pro Tem McAdams! Council
Members Alexander, Ayer, Boyd, Gorton and Hopkins.
ABSENT: None
l. The Council received a mission statement and discussed
1 the proporad makeup of a Blue Ribbon Citizens Committee for
Solid Waste.
Lloyd Harrell, City Manager, stated that this committee would f
forecast what to do in the future regarding solid waste.
Bill Angelo, Director of Community Services, reviewed the role
of the committee. He presented the primary responsibilities of
the committee and a possible time frame needed to complete
those responsibilities.
Consensus of the Council was to proceed with the formation of
the committee but to increase the number of residential
customer representatives to four.
21 The Council received a report concerning budget
priorities as determined by the City Council questionnaire,
John McOrane, Executive Director of Finance, reviewed the
Council budget questionnaire and its results.
3. The Council received a mid-year analysis and
determination of various 1987-88 budget issues.
Lloyd Harrell, City Manager, presented a mid-year review of the
budget. Harrell reported that at the end of six months in the
budget cycle, no hiring freeze and no cuts in the budget were
expected, Revenues were balancing with expenditures. Staff
had wanted to make adjustments to four items at mid-year but
were not able to- -recommend those adjustments at this point.
(1) An across the board salary adjustment for •employse.4. Two
approaches were analyzed - an across the board pay adjustment
effective April 1, 19b8 except for executives or a one time
payment to those employees at the top of the range and not
eligible for step increases. Staff's conclusion was that the
City was not in a financial condition to do either of these at
that time. (2) Recreation Center hours, Hours were to be
reduced at North Lakes Recreation Center and Denia Recreation
Center from 9100 p.m. to 8:00 p.m. Staff recommendation was to
fund the North Lakes hours by taking money from the Recreation
Fund as citizens had paid to attend the exercise programs
offered at North Lakes. Denia would close at 8:00 p.m.
i.
CITY of DENTON, TEXAS MUNICIPAL BUILDING / DENTON, TEXAS 78201 / TELEPHONE (817) $80.8307
Office of the City Meneper
M E M O R A N D U M
TO: Mayor and Members of the City Council
FROM: Jennifer Walters, City Secretary
DATE: May 13, 1988
SUBJECT: Back-up for Agenda Item 17.0.1,
Mayor Pro Tem Hopkins submitted Phil Shea as a member of the Low/
Moderate Income Housing Task Force.
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CITY of DENTON, TEXAS MUNICIPAL BUILDING I DENTON, TEXAS 78201 /TELEPHONE fat?) 588-0307
OIFIed of ih~ City M;napor
M E M O R A N D U M I
TO: Mayor and Members of the City Council
FROM: Jernifer Walters, City Secretary
DATE: May 13, 1988
SUBJECT: Back-up for Agenda Item #7:00 - G1
No formal back-up materials were submitted for this item.
Je ifer alters
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DATE: 05/17/88
CI1_Y COUNCIL REPORT FORMAT
TO: Mayor and Members of the City Council
FROMt Lloyd V. Harrell, City !,v,ager
SUBJECTt PUBLIC HEARING AND ADO'?TION OF AN ORDINANCE - Z-88-005
R£COMMENDATIONt
i
Planning and Zoning Commission recommended approval at its April A,
1988 meeting by a vote of 7-0.
SUMMARY:
1
The property is located in a low intenzity area. The predominant
land uses are agricultural and residential in nature and
a;ricultural zoning would be consistent with both existing uses and
Policy,
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BACKGROUND;
The prrperty was annexed on October 20, 1987 in order to control
future development in the area.
nOGRAMS, DEPARTMENTS OR GROUPS APFECTEDt
i Two property owners were notified, Departments involved in the
11111000 development process,
1
FISCAL IMPACTt
No impact has been determined at this time,
~ Respec ly submit e
t
i Prepared by: Lloy . Harrel
C CL,6 Cahn, City manager
9
Cecile Carson
Urban Planner
Ap ved;
rank R. R ins
Executive Director for
Planning and Development
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DENTON PLANNING AND ZONING COMMISSION
RECOMMENDATION
To: City council
Case No.: Z-88-005 Meeting Date: May 171 1988
GENERAL INFORMATION
Applicant: City of Denton
215 E. McKinney
Denton, TX 76201
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s Status of Applicant: Municipality
Requested Action: Establishment of the Agricultural (A)
r zoning district.
Location and Si72: 24.3957 acres located at the north-
west corner of I-35 and Rector Road.
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Surrounding Land Use
and Zoning: North - Restaurant, house and vacant
land
{i South - Residences
East - I-35
West - Vacant, agricultural land
Denton Development Guide: Outside original boundaries, Low
j Intensity Area.
{ SPECIAL INFORMATION ~ - - -
- _ _w r__
Transportation: Property has frontage on 1-35 service
road and Rector Road. The Rector Road
overpass is located directly east of
this site. Rector Road from the
center line to the north :s iccated
E in the city limits, but the s,.nthern
portion is under the county juris-
diction.
Utilities: No city utilities, water, sewer, or
electric, are located in this area.
Drainage: No significant drainage features
--r exist or are proposed for-the-site-
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(Case Z-88-005)
Page Two p
HISTORY E
- - - - -
The City of Denton annexed the property on October 20, 1987 in
order to control future development in the area.
ANALYSIS j
} I he property is located in a low intensity area. The predominant
I land uses are agricultural and residential. Low intensity areas
are the primary housing areas in the city. One residence is
located on this site and several are located on adjacent tracts.
With a trip generation factor of 30 trips per day per gross acre, EIII
the property would use less than its proportionate share of
intensity.
The site is a considerable distance from the urbanized area of
the City, and municipal utility lines are not expected to be
extended in the near future. Therefore, the most logical zoning
district classification would be Agricultural (A). This land
use would be consistent with the low intensity policies. N `
RECOMMENDATION
Planning and Zoning Commission recommends approval. i
ALTERNATIVES
1. Approve petition
2, Deny petition
ATTACHMENT
1. Location Map
2. Reply Form
3. Mailing List
4. Planning and Zoning Commission Minutes for the April 13,
1988 Meeting
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RECTOR ROAD t- -88-005
TO •ANOLR 1.5 MI
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PROPERTY OWNER REPLY FORMS
CITY COUNCIL
Z-88-005
j IN FAVOR IN OPPOSITION UNDECIDED
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j None Received None Received
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P 6 2 k1rutes D{ 'AFT
April 15, 1908 a
Page 8
C. 2.88-005, petl;ion of the City of Denton requesting i
esta shmeat of the Agricultural (A) zoning district
o
n 24,1957 acres located at the northwest corner f
Rector
described a as a tne I 'J5 s Ayers North service Abroa stract and 2,o and fully
B. S!rlesoa Survey, Abstract 65, If approved, the
property 110 be utilized for any use permitted under
the Zoning Ordinance.
Two 200 feet,enowreply aforms to orecelved owners within
In OFpoiltion.
5IAFF RLPORTt Ms. Carson stated that the property was t
ctoLer 1907 In order to control future devel• '
opment in the area. The property is outside the original
s dered as -tit Denton
The 0predominsnt land
uses are agricultural and residential. She said low
Intensity areas are the primary housing areas in the t
City. kith a trip generation 1sLtor of 30 trips per
day per gross acre, the propperty would use less than
its proportionate share of intensity.
Ms. Carson said that the site is a considerable distance
from the urbanized area of the City of Denton, and muni-
c1pa1 utility lines are not expected to be extended In the
near future. Therefore, the most logical zoning district
Classification would be Agricultural (A), This land use
would be consistent with the low intensity policies. The
property is located on the frontage of 1•3S service road
and Rector Road. The F.ector Road overpass is located di-
redly east of the site, Rector Road from the center line
to the north is located in the city limits, but the south-
ern portion is under the county's jurisdiction.
Mr. Holt asked what would happen If zoning of the property
was not changed, Ae. Carson said that the property would
stay In a teaporary Agricultural (A) state which could
csv'* some questions as for as future uses, Mr. Morris
the,hroperty
and Zoning Commission must recommend a permanent
zoning classification and Council must approve permanent
nzonin for the
tie limitwis ton when that needs to be said there Is
Is usually done within about six months of the temporary
zoning and annexation.
Chairman Claiborne asked if there were any questions from
the public an 2-88.005,
Jackson Fulgham, P.G. Sox S0776, asked the purpose of this
action when the next case that the Commission was to hear
was on the concrete plant. Chairman said that the City
annexed this area and now the City has the option as to
how the property is zoned.
Mr. Fulgham said that if the zoning is being eftoblished
for o8tlcultural use, then why would there be a :onin
case for an industrial use plant. Chairman srld enacghe
felt that Mr, Pul pham should present Is questions when
the :aning case df 2.88.007 was called.
Mr. Fulgham asked that the two cases be considered
together,
Ar. Holt ssked if the city had better control of land use
with a permanent Agricultural zoning. At. Morris said yes.
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4P A 2 Minutes
Apr i1 13, 1988
Page 9
Chairman asked I: Commission wanted to combine the two
cases. After discussion, It was consensus of Commission
not to consider together. Chairman called for hearing on
88.005 to proceed.
IN FAVOR: Dick Kelsey, 303 N. Carroll Suite 200, stated
that he is representing the tenants who are leasing the
property and not the landowner, he said that the property
was leased before it was snntxed. She lease term is for '
three to four years. Mr. Kelsey said that the tenants had
no objection to the permanent agricultural toning. Hr S
said he did not know how the owner of the property felt. [
OPPOSED: None present.
RECOhMENDA316N: Ms. Carson said that staff recommends
approvaC of - 88.005.
Chair declared public hearing closed.
DECISION: Mr. Holt moved to recommend approval of
Z-53-M. Seconded by Ms. Brock and unanimously
carried (9.0).
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2307L t
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NO.
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AN ORDINANCE AMENDING THE ZONING MAP OF TtIE CITY OF DENTON,
TEXAS AS S WAS ADOPTED AS AN TO CODE
ORDINANCES OFMTHE CITY OF DENTON, TEXASP BYIO DINANCEE NO. 69-01,
AS AMENDED, AND AS SAID MAP APPLIES TO 7.4.3957 ACRES OF LAND
LOCATED AT THE NORTHWEST CORNER OF THE INTERSECTION OF RECTOR
ROAD AND THE SERVICE ROAD OF INTERSTATE 's5, AS 19 MORE
PARTICULARLY DESCRIBED HEREIN; TO PROVIDE FOR AN AGRICULTURAL
"A" DISTRICT CLASSIFICATION AND USE DESIGNATION; PROVIDING FOR i
A PENALTY IN A
AMOUNT THER OFI AND PROVID NGMFOR AN EFFECTIVE2DATF,00 FOR VIOLATIONS
WHEREAS, the City of Denton has applied for a zoning
designation of an agricultural "A" district clasaifiCation for
acres 24.3957 located of land intersectionof Rector Roadandathe h service northwest of corner
35, and
WHEREAS, on April 13, 198b, the Planning and Zoning Commis-
sion held a public hearing on the application and recommended
approval thereof; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the Zoning Classification and Use designa-
tion app ca a to the property described in Exhibit A",
attached hereto and incorporated herein b reference, is hereby
the Cop of Denton, Texas.
zoned r Comprehensive Zoning Ordinance 0ofsthe Cityo
SECTION 11. The Zoning Map of the City of Denton, Texas,
Code of Ordinances of the January rol Dent on, Ts an exas Aundr iOrdinance
No. 69-1, as amended, is hereby amended to show such designation
in District Classification and C;e.
SECTION 111. That the City Council of the City of Denton,
promoting accordance
purpose designation
the r general
ae comprehensive plan that such
welfare of the City of Denton, Texas, and with reasonable the
districtaand ~formits peculiar h suitability the character of
and with a view to conserving the value of the buildings, pro-
otefcting land fora the maximum benefit to encouraging the eCity most appropriate pDenton, Texas,
and its citizens.
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SECTION I4. Any person who shell violate a provision of
this or nsnce, or fails to comply therewith or with any of the
req1srements thereof, or of a per"it or certificate issued
ther.:under, shall be guilty of a misdemeanor punishable by a i
fine not exceeding Two Thousand Dollars ($2,000.00). Each such I
person shall be deemed guilty of a separate offense for each
and every day or portion thereof during which any violation of
this ordinance is committed, or continued, and upon conviction
of any such violations such persons shall be -?unishQd within
the limits above.
SECTION V. That this ordinance shall become effective
fo rteen days from the date of its passage, and the City
Secretary is hereby directed to cause the caption of this
f ; ordinance to be published twice in the Denton Record-Chronicle,
the official newspaper of the City of Denton, Texas, within ten
1 (10) days of the date of its passage.
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PASSED AND APPROVED this the day of June, 1988.
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ATTEST:
JEi NIF R WALTERS, UY-97URKEMY
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( APPROVED AS TO LEGAL FORM:
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
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BY,
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Z-88-005/Page
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EXHIBIT "A"
ALL that certain lot, tract or parcel of land lying and being
situatad in the County of Denton, State of Texas and being part
of a tract of land as conveyed from S.R. Rector, et ux to S.D.
Rector by deed recorded in Volume 247, Page 410 of the Deed
Records of Denton County, Texas, and also being part of the J.
Ayers Survey, Abstract No. 2, and part of the B. Burleson
Survey, Abstract No. bS, and more fully described as follows.,
BEGINNING at a point in the present city limits as established
in the tract described in Ordinance No. 87-1410 said point
lying 250.0 feet west of and perpendicular to the centerline of
1H 35, said point also lying in the centerline of an east-west
county road known as Rector Road;
THENCh south 820 00' 00" west along said centerline of Rector
Road a distance of 1033.5b feet to a nail for corner;
THEM: north 070 28' Ou" west passing at 4U.0 feet an irr,n
rod lying in the north right-of-way line of said Rector Roau,
passing at 1SU.0 feet, more or less, the north boundary line of
said J. Ayers survey, same oeing the south boundary line of
said B. Burleson survey and continuing for a total distance of
b20.68 feet to an iron rod for corner;
THENCE north 060 west a distance of 379.35 feet to a point
fur a corner, said point lying 1000.0 feet north of and
perpendicular to Lne centerlt,•.: of said Rector Road;
THhNCE north 820 east luuu.u feet north of and parallel to
the centerline of said Rector Road a distance of 1093.0 feet
to a point for corner lying in the present city limits, said
point also lying 250.0 feet west of and perpendicular to said
centerline of said 1H 3S;
THENCh south 40 12' S4" east (by ordinance south 20 50'
east) along the present city limits and continuing for a total
distance of 1002.19 feet to the Place of Beginning and
containing 24.3y57 acres of land, more or less.
z-88-005
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DATE: 05/17/68
CITY COUNCIL HEPURT FORMAT
TO: Mayor and Menbers of the City Council
FROM: Lloyd V. Harrell, city Manager
SUBJECT: ADLPTION OF AN ORUINANCE AMENUING ARTICLE 10 ("SPECIFIC U5E
PERMlT") OF APPENDIX b-ZONING by REPEALING THE TIFF LIMIT FOR
WHICH CONSTRUCTION MUST ELGIN
RECOMMENDATION:
The Planning anti Zoning Commission recommended approval at it,,
meeting of April 27, 1986 by a Note of 6-1.
SUMMARY: rl
The current specific use permit section of the zoning ordinance
voids a specific use permit if ccnstruction or use is not sub-
stantially undetway within one year. This amendment would result
in no automatic expiration so the Planning and Zoning Lommission
and City Council would probably want to identify a specific con-
struction or use deadline in each particular case. the Council
would not lose the auti-Nority to control either the time limit or
use by amending this section.
BACKGROUND:
In the past, petitioners have had to return to Louncil to request
an extension of the specific use permit because they had not begun
construction. if the permit expires, then the petitioners have to
go back through the public hearing process,
PROGRAMS, DEPARTMENTS OR GROUPS AFFtOTED:
The Planning and Development Department is responsible for
maintaining the specific use permit records.
FISCAL IMPACT:
Unknown at this time.
*espe
ly submitted:
t 1er
Prepared by:l
~Clffl. ~x:a.
1 za eth Evans
Plaming Administrator
App Ed:
LFf hf f
a < H. Robbins
Executive Director for
Planning and Uevelopment
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P a Z Minutes
April 27, 1968 N
Page 7
C. ADOPTION OF AN uniNANLE OF THE CITY COUNCIL OF ThE CITY
u 1 1 5E Fn-
PPFENX D1 _B- N y repel ny the time limit
for wh ch construction must begin; and provieing for an
effective date.
STAFF REMUMTt Mss. Evans sera that this propcseo amendment
wou TO de ete Paragraph "G" from the current specific use
permit section of the Zoning Ctoinanc-. Paragraph "C"
states that a specific use permit is null and void if
construction or use 1s not substantially uncerway within
one year. The repeal of the one year time ISmit would not
affect the Commisslon ono City Council's authority to limit
the time of a particular use alloweo by the Zoning Ordl-
nance. She said that it would still give the Commission
and City Council the opportunity to apeclfy a time period
for a specific use permit, which is addressed in Paragraph
"F". She added that Paragraph "F" would allow the Commit-
Sion to decide on a time period in which to begin construc-
tion as well. 1
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Mr. Molt asked the purpose of repealing Paragraph "G".
Ms. Evans said that under the current ordinance, the
expiration date is automatic if construction or use Is
not substantially underway within one year. She said
petitioner is not always aware of this ano has to come
in and request an extension or lose the right
specific use permit. to use the
Mr. Molt sskeo If staff would take a request for extension
to the Commission for a recommendation, Ms. Evans Salo
that staff would look at each case, determine how much
time should be allowed, and then present It to the Com-
mission for a recommendation to the City Council. The
Commission would be given the opportunity to change or
delete the tine limit.
Mr. Kamman asked what was wrong with the people having
come k for an extension. said that there
WASnothing actuallywrong with it, though it was an extra
step..
Mr. Kamman asked if there was a cost for extending the
specific use permit. Ms. Evans sold no, there were no
additional costs at this time.
Mr. Kamman said that he felt there should be more control
over specific use permits. Ma. Evans Bald that the time
limit could vary for each individual.
Mr. Molt Salo that, by changing the ordinance, it might
give more control.
Mr. Molt asked if the individual would have any warning
that their time was about t, r.n out. Ms. Evans sold that
staff did not currently have a system to notify all those
whose specific use permits were going to expire.
Mr. Molt commented that one of the biggest problems in
legal matters was proper notice. He said that when an
individual comes in to apply for a specific use permit,
they would not only hear the Commission set a time limit,
they would also see It In the ordinance approved by the
City Louncil.
Ms. Riker ilia that maybe the actual document that the
petitioner sees should be amended, since there may be some
legal problems in the future if it is not. Mr. Molt said
that could be another way of Doing it.
p j Z Minutes
April 27, 1986
page 4
Mr. Robbins explained that a specific use permit is a lane
use
detail. Hensaidtthatsiflit looksgokaycupsfrcnt,itheneiter
needs to have a permanent eecision made on the actual use
of the 14nu. Ire Commission wOule have the choice on how
long the specific use permit would last. hit. Robbins
added that staff needs to set up a system to notify people
weeks in oavance that their time is running out.
bir. Kamman said that if planning 6 Zoning Commission ano
permit, itlcouldllastpforever. Mr. Rcbbinssagreed. use r
Ms. Brock said that the present ordinance says a specific
would snot texwill pire expire if petitioner build, but
Norma Gamble, P.U. BcK 1441, asked what It meant when they
sale "construction must begin", what is considered begin-
ning construction, Ma. 'orris said the purpose Is to have
cent rel over how long it would take to begin.
Mr. Kamman Mr. Ncrris saido1BOwdaysgbefote lconstruction wbegins. for.
bill Coleman, Coleman 6 Associates, saio that not having
read the
flexibilityoforeeveryoner.CeInsteadtofthavinguan automatics
seIiMitp cessary a time a te t could woulo be be looked needeGt and determined
the n
withsMs. KlkerZthat therencould be,futuretlawsuitsafromd
not putting the expiration cite on the applicant's copy.
IN FAVORt None Present.
DPPOSEDI None Present.
Chair declared public hearing closes.
DECISIDNI Ms. Brock said that she did agree that it would
a aw exibillty. She Sala that Commission needs to look
at what is more practical. She added that the amendment
would make it easier for staff and would give the City more
control of the land.
Mrs. Brock moved to recommend adoption tof Anexasi ante inq
of the City Council of the City
Article lu ("Specific use Permits") of Appendix B-Zoning
by repealing the time limit for which construction must
begin( are providing for an effective date. Seconded by
Mr. Glasscock.
` Mr. Holt asked if a property already had a specific use
I permit with no time limit, would it be a potential problem.
Mr. Morris said that if 10 years down the road, a piece
of property, with a specific use permit that had no time
limit, has not been developed, the City could go back and
petition to have it changed.
Pg. not Block t amendment / would would just grandfather.
no expira.
remove t the automatic r
tlon.
is. the specificsuseipermits to wnateverdtimeutteytleltlwast
appropriate.
Vote was called and motion catrieo (6.1). (Mr. Kamman
voted no.)
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Kill, IiIIIIIIIIHL 4444.U
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2269L
NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DENTON, TEXAS
AMENDING ARTICLE 10 ("SPECIFIC USE PERMITS") OF APPENDIX B-ZONING
BY REPEALING THE TIME LIMIT FOR WHICH CONSTRUCTION MUST BEGIN;
AND PROVIDING FOR AN EFFECTIVE DATE.
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That Article 10 ("Specific Use Permits") of
I ARpen x B- oning is hereby amended by repealing paragraph G
Time Limit"), in its entirety.
SECTION II. That this ordinance shall become effective
immediately upon its passage and approval.
PASSED AND APPROVED this the day of 1988.
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PRENS, KkYOR
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ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
BY: UJ . ✓v".
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Amide ls. S..dd..Ae P
A, Pwl*m Thin aaetien prorldM d" aiq aanadl the op WtQ-
nity to dw or to coeditionally appm" those uase tar which
Moe& use paemim am rsqulrsd. The uese Aanerally here u*
ueual uWasma charectarbtia or as at a public or mmipnblk
ch crsctae daft safaw or dedrable for the lrecnl ooa~OWN
MA welfare 0 (the oommwty. aeavee, howenr, d the saw" of
the use, or poedble adwrao impact as ust hbortnA proper a of
the use, review, walus" NJ exercise of plaealep *00"
l _ relative to the location and dte plan d the proposed use we
required.
Arse tie 49 lids
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Art 10 APP M IX s-ZONING Art. 10
B. Permit required A buildiat; permit or aetificata Of 00cu•
P. c eWl not be ioued for say um to be located in A wu nia
district which permits that 'M only as a epeeifie
spsoifle use permit ho Mt ben iwmd in acoord&vm with the
provisions d this "Cie.
C. APP n pvodum Aa spptia t pl nA a ePe~ ~1se Permit
C the bpaetmrot d Planaias cad oommuait
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"I be filed with by that dsps,rtment.The anli
a ~ va a f~~p W dy a Wte P1aa which. alb With the
end 'The awompwww~ P(w tha speame 00 PWWA, if OP,
Ln &a provide " hnowbw
sad aetividea involved with ,
6hrostiM 1. Data d scribltl6 dl Proeoae
the prepped ua;
1. Bomdar a d the area eoverd by the site plan;
3. TM loeatioo d eech esisti" ad Pr 04end a6 WiW wad
stmdure in the area covered by the site p'.an a" the
number d wherries, brut, rod line, ova !lope area wad _
loeatbn d buildlnb eatraaose wad eziW 'ite 0t
4. The Jared a d wind" drd"P
natural fostnra+
6. Prapoed ledeMON NO seweai"'offal;
6. Ib looatloa ad dimeaslepe of all ewb cola, Pubwed,
a+" pwbda{ ad UmOd seen, pdestrian
luting fadlitia, ad WA" 1ieeh ~ f
7. d type of each wa11, (a1a, ed All
ad
a. Tha loatiaa height wad 11s,e jf all proposed APO.
D. PuWk Rear ir4a Pt°Q~ °s ~ ~e~ d "bowift ll be
be t ube
ow fat ar a a s peellle an under Article 96.
essss a for toaiaa amm+dmeOta elm ue Peldt sha11 be is.
L. Comditioms !ter aPPra+L found
pied only if all at the fol1owlns eeditWw have ve ban
wad not iou•
1. ,at the euse wee will be 0206tible with of 0" pimpofty, nor sit.
riotla to the use wad eajoyt4ea
son, Na 41 1141
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Art. 10 DENTON CODE Art 10
o
niiicantly diminish or impair Property values within the f
immediate vicinity;
2. That the establishment of the eprei le um will not impede
the normal and orderly development and improvement of
eurroun 'ng vassal property; +
3. That adequate utilities, access roads, drainage sad other
neawry ruPPorttcir facilities haws been or will be p vv%4.
4. The design. location and arrangement d aU drivways and E
Parking *son provide for the safe said convenient za w
ment of vehicular and pedestrian traffic witboat adnra gy
affecting the general public or a4 mat dmiapments;
b. That adequate nuisance Prove tioa mearam hen bean or
sill be taken to prevent or control ocendve odor, fwass,
duet. noise and vibration;
8. That directional lifting will be provided so u not to
disturb or edw>hsly affect neighboeiop properties; and
7. That there are sufficient landroapiag and scrsmw g to on.
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sure harmony and compatibility with adi.oant pia Wy,
F. Addition! conditions, In sutbaridng a sv -eLim use permit,
the planning and sooing oomraisdon may roccumand sad the
city ooJWd may lmpon additional rasooab;e oooditioos nears.
ury to Pmt the public intavat and welfare of the community
including a time period for wWd a spaeisa use permit ie v"
0. ?time Until A -1-61c use parsit lowed under this ueNaa
shall become null and void ualeu conatrtwtion or use is subsyn.
tially underway within am yw d the lastraooe d tbs permit
unless an extension d time is w and by the city cosociL
, Rovocatio& r~dAc use permit may be revoked or moth.
fled AN notice t th
city council, for either of the following reasons: baton the
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1. The speeiflc use permit was obtained or extended by fraud
or deception; at
2. That one or mow at the ooaditions imposed by the permit
has not been met or hu been violated,
Sava No. 41 1142
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A j%. 10 APPXNDII 6-WN1N0 Art 11
1. Amendments The procedure for amendment a(& epecifle use i
permit shall be the acme u for a new application; provided,
however, that the director of the department of plaania` wad
commudty development may appr+oee mime variations from the
original permit which do not increase deaaity, cbaop us&
patterns, or ult in any incruu in e=tarnal impact on adfacent {
properties or neighborhoods.
J. Processing led. A person making application for a e wd&
use permit shall pay a fie in an amount determined, and as Gem
time to time amended, by ordiname appraved by the city co=di, -
a copy of which shall be on file with the department. (Ord. No.
61.103, 11,11381; Ord. No. 84A2, i 1, 7.1444; Ord. No. 8333, '
i! 1„ 1 2-10.68)
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4
CITY COUNCIL REPORT FORMAT
TO: Mayor and Members of the City Council
FROM. Lloyd V. Harrell, City Manager
SUBJECT: Approval of a tax refund to Wadley Central t
Blood Bank of Denton
RECOMMENDATION, The tax Technician has determined that a tax l
refund should ue issued 1
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SUMMARY : i
=Vttir 31,11 of the Texas Property Tax Code requires the approval
of the governing body of the taxing unit for refunds in excess of $500.00.
Taxpayer, Wadley Blood is eDistrictacorrectedrthenvalueslon6their
because Denton Central Appraisal
BACKGROUND: account #9263-00268, 1987. The
~YA~1vy"Blood paid their taxes of $1,870.58 on November 19, #g269-
account
the values on
Denton Central Appraisal District corrected
00268 lowering the appraised value by $298,200 on April 21, 1988. This
caused the Wadley Blood account to be overpaid by $1,767.73.
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED:
The Tax de}, rtment and the Wadley Central Blood Bank account.
FISCAL tSIPACT-
$1,767.73
RE CT U~iTT'
oy , acre
City Manager
Prepared by:
Fame Vic Schneider
Title Tax Technician
Approved:
ame Monte Mercer
Title Controller
2633C/.3
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ACCOlA41 N YEAR NET TAX CODE A PD-DATE TAX PAID PEN PAID TAX DUE FEN TOTAL tAJ y'
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h pyj2t }3y(t~[~~7~~6~jp( 7 DENiCN TO AUCt10N 6 ; YNNNNN )120 69j- •4,
9i6JU(463 E 525 AUTO SALESS A~ YNNN W 15.35 A: 5(+.(10 NNNN r,., I 00
O9y 6}p264 87 JACK'S MOBILE HOME YW~W1N ((t1pp (p 0d f136
64 a5 JACK' FBILE NOME 1;1D44.0044 2 :0(+ 1.IS6:1SC0 330;71,4410
9 633[2644
00 .00 04.0A000LNT TOTAL 2,0 7,52 9
' 9
MY065 IS? CIYICCIRP INDUSTRIAL CREDIT INC .00 YNNNNNN ,(X) i ,ro ,tti 9
w 9'6 CIN 66 87 AL'S AUTO SALES 02 YNNNNN .(0 CIY 9 j=69 0
D 67 Y= I T119 870. 6-, 'I-
.5 Ckl
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rj/ ! 9 6 TO / DAVIS, R. GLENN 11; YNNYNNI ; 11.
3 Q6 7 7 DAVIS A. GLENN YNNNYIN `
T2 7 BRYAN 'OAKS Y7NNNr 11130 502.6 9
'I 9 6 SOt:69
4v 6 7J e7 COFFJY METAL UORKS ((1t((1t ii
°L . pp 6 74 87 TONY S PIIIA SERVICE 1,S4S;9~ rNNNNNiN 11/10 1,545.9 V
p 9 6 75 87 BOOZER DOF1 YNNNNNNN r I , r1 (n S'
9 6 76 7 CITr V~NDZIF, CO. r4rPll1lf ; (I r 9
o V 6 77 87 ADAr+S EXTEWINATION YNIINN 5
9 6 78 67 FINANCIAL LEASING CU ; Veto W ; l 4
9j6 74 7 SEVEN ELEVEN STORE X25638 394. YNNINNNN 1128 394. . 4 ,
9Z6 80 J17 AL1COM INC (I YINrMrN I C(I .III
9222265)((~t[(1I228g~221 J17 NATIONAL A(,VERTISIN.i CO 139.(S[1 YNNP"" 1126 139:((5- ((t((atI .L1Cpt1 dU ccpr S'
i'1f v26X1Q82 83 WFStISN AUTO ST<RE 143.20 Y"~
:t(i ;((t
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ACCOUNT Ct A 2A 46t 4
115 rA5 YNiNNN li 15- RIZEb BUSINESS SYSTEMS YNNNJNN L I
7 7 COk CCFf U1E'NAIV IAL,M,kY 1(>?. TNNNNNNJ 1U y(Q,AL- :(Q .Ct1
, 7 KICK, JCE 2iU. S YNWI.A 1/?299 4 r ll ;'l+ y
I 4j6 ~QQ7 81 FRY SIA[E+ CLASSIC'S ((I YNNtNN frl .(Q ,F 1 ,llr li
7 86 FRY SIR Ef C111551CS 12.N .fV (U 12. t.1p tA,[V
~ ' LCCIM }ul 1~.}4 ~
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4 ' 0 7 G1BSCr♦fKCaE AFARIi MS 35.57 YNf"##4 10127 35,51- l0 lu di
6305 ¢7 C CJlS FAINT t EKOY NNNNI ,r [I 4i to
6 I 7 1LLIE I'S REST, & ClllB 15T. rNNNNNI 1112 157;t~t• ,i t4 , y
Y, 6( T BILL GILPREATN F[)BILE STATION I N1NlNN U I `I I 9
4 922 1 DENTCN CiFECf,ATN C CLINIC I YNNMNJ CSI l41 O
L ! 7 MAWINS FWAS E ftw'AISCN CFA NNNNNN `1 •UI .',lr 9
a V4 1 GRIER AASSOC VtS NMIINN S .lrytlti .'.lU
d 7 SELF FLC*lST t CRE14WUSE S2: 1 YNNYNNN 9
' V}}6~pC` y~9Y5 e1 1 B,A~R LAND(ajCATTLE
E {p CID NMNNN ~L(t' (Cll1 llY h1 Llr 9.
466Q[r O' bi lV'MRLA4l CI+F
1M117t1'~ E UN 2 6:77 IN NNN N :,l'+ gym' 6:1 Law 4 R lV:0r 0.
9 6t(Q9~ 4 F f{ / 17, LEASIX EKtf/6Ritf INC. S rNNN lr ltl n ` V
ikyl fkU NAkTIlN15 S'4. YNNYNN! JU it C.4 A G
9, VIr~n 1 1-1 57, A( YVlhfi, GA-4S1 fr +YMNN tr t, t, i,
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1887 SUPPLEMENT
TO: DATE% Z1-8a
FROM: DENTON CENTRAL APPRAISAL DISTRICT
P.O. BOX 2816
DENTON, TX 76202 }
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LEGAL Pt,
OWNER: NAL { oVlikl Nts%A DESCRIPTION: Qe r souk\ Pt, oPerl.+
~~k u C~,,~1cn 810 Ali l.oco.•~'~on
Goon k4kmj 'Ames a\la ZXT)~&n
Ou114~ -rx 7 5 i 3 ACCOUNT s 4 4~~-ly3y 9363-p0~~S
~•,Q~ PAEVIOUS VALUE: CORRECTED VALUIt
rvv' r .
IMP HS IMP, HS +
LAND HS LAND NO IMP NHS IMP Nms' -
t
LAND NHS LA46. au I a !
777
1
AO MKT , AQ M(/!
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T EK r~ ' i 1 EJo
EXEMPT
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A 13 4.Nti
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SIONATURds` rf ~ ,1/~~~~,~L7 Y
REASOda:-vpv-orcec-~ Vu\uA,••,jn Q..o11':~~ Cler !'11
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DATE: 05/17/66
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C31Y COUNCIL RFPORT FURNA1
TO: Mayor and Members of the City Council
FHr'i: Lloyd V. harrell, City Manager
SLBJt.C!PRELIM1NAkY PLAT OF TM LA VILLA ADD111UN, being a replat of Lots 1-60
Block 1 of the Owsley Park Addition, and Lots 5-8 of the Stella Lee
Owsley Addition.
RECOMMENDATIONS j
I
1'he Planning and Zoning Commission recommended approval at its meeting
of May 11, 19b6 with the condition that the sidewalk be required with
the final plat. `
SIR.MARY:
1 This is a 1,997 acre tract located between k'est Hickory and Stella
Streets at Avenue F and shown in the E. Puchalski Survey, Abstract
No. 996.
BACKGROUND:
ro' 1he property is zoned NF-1, and multi-family development exists,
City services and facilities, including water, gas, sanitary sewer,
telephone, electrical, and solid waste, are available.
i
The preliminar., plat conforms to file minimuL requirements of the Denton
Subdivision and Land Development Regulations.
PROGRAMS, DEPAkTMENTS OR OKOUPS AFFECTED:
FISCAL IMPACT:
Res fully ,sub ed:
Prepared by: L2 d V. Hariell
City Manager
E1iT th Evans
P7e ing Administrator
App/f1/ved t iLu
FeinR . Robbins
Executive Director for
Planning and Development
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0923L -IM'
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NO.
AN ORDINANCE ACCEPTING COMPLTITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES; '
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING 4
FOR AN EFFECTIVE DATE.
I
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances; and E
WHEREAS, the City Manager or a designated employee has '
I reviewed and recommended that the herein described bids are the
I lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor; and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used fcr the purchase of the
materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the numbered items in the following numbered
bi9sTor materials, equipment, supplies, or services, shown in
the "Bid Proposals" attached hereto, are hereby accepted and
approved as being the lowest responsible bids for such items:
RID ITEM AMOUNT
NUMBER NO. VENDOR
9837 ALL THE NEW KIBLER'S OFFICE SUPPLY 191-00-0.2-0--
9962 1,2A,2B,2C LAKE CITIES CONCRETE 136,300.00
9862 3 WILSON SAND 10,000.00
9862 4,3,69109 WHITES MINES 34,000.00
9862 8 CHICO CRUSHED STONE 12,000.00
9862 10 BOYD EXCAVATION 100,000.00
9864 ALL CONSOLIDATED TRAFFIC CONTROL 170670.00
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the acceptance and approval of the above
SECTION II. That by the City accepts the offer
numbere items of the submitted bids, and agrees to
of the persons submitting the bids for such items
purchase the ~Aaterials, equipment, supplies or services
accordance with the terms, specifications, standards quantities for the specified sums contained in the Bid Invitations, Bid
Proposals, and related
and persons submitting i
City
SECTION III_ Th.:t should the documents-
approve an accepted items and of the submitted bids wish to
a result the !
enter into a formal writt~,► agrethe bids, the city Manager
acceptance, approval, and awarding of authorized to execute
thhis designated representative is hereby rovided
the written contract which shall be attached hereto) pecified
that the written contract itsin accord u ntitiw tandthe terms,
co:~ditions, specifications, q '
sums contained in the B ed'Proposal and related bid documents
herein approved and accep
above
That by the acceptance and approveC) of ounci tlhe hereby
t
SECTION IV.
SEC bids the City
e
ubmittd bi
and in
numbere terns of the s
too an written
authorizes the expenditur of
. pprovedfubidsthoref pursuant he
accordance with the he app
contract made pursuant thereto as authorized herein.
shall become effective
SECTION V.. That this ordinance
imme ate upon its passage and approval.
PASSED AND APPROVED this 17 day of MAY , 1988.
TE ENS, ,MAY
CITY OF DENTON, TEXAS
ATTEST:
R A E, C TFREMY
CITY OF DENTON, TEXAS
APPROVED AS To LEGAL FORM:
YU, CITY ATTORNEY
BRA MI DRA TEXAS
CI OF DENTON, BY:
PAGE TWO
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DATE: 11ay 17, 1988
CITY COUNCIL REPORT
1
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TO: Mayor and Members of the City Council
FROM: Lloyd Y. Harrell, City Manager t
SUBJECT: 89857 YEARLY OFFICE SUPPLIES
RECO100DATION: We recommend this bid be awarded to the high discount bidefer,
The New Kibler's Office Supplies at 42% and 30% discounts. We estimate wf_wili pur-
chase $63,000.00 in office supplies in the coming year.
SUMMARY: This bid is for the purchase of office supplies for the period of one
year, The supplies for Central Stores was bid at 42% discount and petty cash pick-up ~
items at 30% discount. These discounts are from their yearly catalog published prices
and or published catalog price changes during 'he year. This Is the way that the dealers
cost is also determined. This bid was sent to six or more vendors, and we received the
two bids.
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BACKGROUND: Tsuulatlon Sheet
PROGRAMS. DEPARTIENTS OR GROUPS AFFECTED:
All City Departments
FISCAL IMPACT: All items budgeted in 8101 office supplies.
a Respectfu y submitted:
U
I Lloyd . Harrell
City Manager
Prepared by:
/I amt! . Marshall, C.P.M.
Title: Purchasing Agent
Approved:
amt; 36 n 3. Marshall, C.P.M.
L. 000; Purchasing Agent
I
i 1 I I I I
I BII 1 9851 i I I I I
.....................1 THE HEN 1 NFVELL I BUSINESS I !
BIO TITLE OFFICE SUPPLIES I NIBLERS { BUSINESS i ESSENTIALS I 1
# { I MACHINES I I I
OPENED APRIL 28,.1968.'71ILP-M... { I I I { ! ,
l I I I I I (I[
ACCOUNT B ilf-113•SIB7-B113 I I I I i •
1 I.............. I.............. I_.............I.._......._...••.
I I I ! I I
1 ! ITY I ITEM DESCRIPTION I VENDOR I VENDOR 1 VENDOR I VENDOR I
I --i.............. I.............. 1 ..............I
.I 1 I { 1 I 1
1 { 1 I I I 1
I I I I I I I e
I. I LOT I RETAIL DISCOUNT FOR 1 171 1 NO BID I 3S1 I {
I I CENTRAL STORES I I I ! I
j i I I I I { 1
I 2, I LOT i RETAIL DISCOUNT FOR 1 311 1 { 311 1 I
I I PETTY CASH PECK UP I I I I I
I ITEMS 1 I I I 1
{ { I I I
{ I I 1 I I I
I I This 41ecount is off the I I I 1 1
I I regular published retail I I { I
t I I price pith nee pohllshrd I I I I I
I I prices either increase 1 I I 1 I
I I or decrease. i I i I I
I I I I 1 I 1 I
I 1 I I 1 I I 1
1 1 I I I 1 1
{ I I I I
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DATE: May 17, 1988
CITY COUNCIL REPORT
TO: Mayor end Members of the City Council
FROM: Lloyd Y. Harrell, Cfty Manager
{ SUBJECT:
t 9862 CEMENT, CONCRETE do AGGREGATES
RECO19-1ENDATION' We recommend this bid be awarded to be the lowest bidder for
eac item as (sted on the attached , heet.
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SUMMARY• This bid is for the annual supply of cement, concrete and aggregate
used-Ty-the various departments in the maintenance and new construction of utility and
Public Works projects. The annual amount are estimates only.
f
This bid contains a twelve month extension clause that may be
exercised if market conditions are favorable to the City of Denton.
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BACK6ROUMD: Tabulation sheet
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PROGRAMS, DEPARTIOTS OR GROUPS AFFECTED
Utility and Public Works
FISCAL CT; 1987188 Budget Funds
1988/89 Budget Funds as approved.
Respec Ilyy submitted:
Lloyd V. Harrell
Ci ty t1anaHer
PNppared by:
Name: Tom D. Shaw, C.P.h1
Title: Assistant Purchasing Agent
Approved:
aria; o n J. Marshall, C.P.M.
T};1e; Purchasing Agent
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BID# 9862
Recommendation for Award:
Estimated
Vendor Price/Unit Annual Usage
1. Lake CiL:s Concrete 3.30/bag $16,500.00
2A. Lake Cities Concrete 38.00/sq yd 100,000.00
I 2B. Lake Cities concrete 38.00/sq yd 10,000.00
{ 2C. Lake Cities Concrete 37.50/sq yd 10,000.00
4 3. Wilson Sand 4.001yard 10,000.00
4. White Mines 7.74/ton 91000.00
5. White Mines 6.681ton 5,000.00
6. White Mines 8.03/ton 6,000.00
j 7. Whites Mines 8.02/ton 6,000AO
8. Chico Crushed 7.18/ton 12,000.00
9. Whites Mines 6.21/ton 8,000.00
10. Boyd Excavation 6.85/yard 1000000.00
h
Total Estimated Usage - $292,500.00
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page 1 of 2
i I ! 3 I I I I
BID 1 9862 I 1 1 I I I 1
s
BID T[TLE CEMENT, CONCRETE k PB6PE6AFES I SIFFORD 1 LAFARGE I TEIAS I WHITES 1 LAKE 1 BOYD I WILOON I
________•___________I HILL I LORP I INDUSTRIES I MINES I CITIES I EICAYATION I SAID I I
OPENED MAY 5, 1488 2s11 P. M. I I TRINITY I 111 I I CONCRETE 1 1 1
- I I CONSTRUCTION I i I 1 I E
I ACCOUNT 1 1 1 I 1 I 1 I 1
I ......................••--------I-•--•---------I-•-------•---- I....-----.....I.......-•---I--------------I---------- 'I - ------_I
I 1 1 I i 1.. I I I I
1 1 BIT I ITEM DESCRIPTICN I VENDOR I VENDOR I VENDOR 1 VENDOR I VENDOR I VENDOR I VENDOR 1 C
1 I •____-I•_°_• ...................•------1•-------------I------____....I...........--•I_-__•-•-•-_•••'---•°_•_.---•'-......-•-_--_I_-............1
i I I ! I I I i I i '
I I SECTION A I ! I I 1 1 1 i
I 1 1 I I I I
1. 1 YARD IPORTAND CEMENT I 1 1 3.39 1 1 3.31 1 1 I
I I I I I I 1 I t
2A. I SACK (READY Mll 5 SACK I I 1 14.51 1 1 38.11 1 1 1
I I I I I I I I I
28. 1 YARD (READY Mil .111 PSI BRA I I 1 I0.51 1 38.91 1 1 i
I I t I I 1 I ] I t
2C. I YARD IREADY Hit 3111 PLs F.R. 1 I 1 46.51 i 1 37.51 1 1 1
i I i I 1 I I I I i !
I I SECTION B 1 I 1 1 1 1 1 1 f
I I I I I 1 I I I
3. 1 ION ]FIELD SAND BACKFILL I 1 1 0.71 1 1 1 1 4.11 YD I
I I 1 I I I 1 i I 1 ~
! 4. 1 ION IPI1 SAND CONCRETE 1 1 11.92 3 9.26 1 7174 1 11.11 1 1 0.71 t
i I I I I I I I I I
5. 1 T04 IMANFACTURED SAND I 8.78 1 03 I B.7] 1 6.60 1 8.25 1 1 7.51 1
1 1 1 1 1 1 1 1 1 1
6. 1 TON ICAUSHED STONE 3!1-14 1 11.73 1 8.13 t 0.71 1 8.13 1 11.25 1 1 8.74 1
1 I I E 1 I I I
7. 1 TOM ICR&ED STONE 3711' DOWN 1 11.73 1 1 11.26 1 8.12 1 12.25 1 1 B.89 I
1 I 1 I I I I
8. 1 TON (CLASS I FLEDBASE 1 1 7.23 1 11.23 1 7.73 1 1 1 8.51 1
I ] I I I
9. 1 IOM 116.21 STONE 1 0.70 1 7.73 1 7.73 1 6.21 1 1 1 7.51 1
j I I I 1 I I 1 ! I i
I1. I ION ISANDY GRAVEL 1 1 11.92 1 1 1 1 6.B5 1 7.51 YD I
I I I I 1 I 1 I I I
I I ! I 1 I I I
1 I 1 1 I I I i I I
I I I 1 I I i I I I
4
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1
Page 2 of 2
0
I I I I I
BIB 4 4862 I I I I 1 1
BID ii(LE CEMENT, CONCRETE ft A66REfiATES I OLLIE I DEUSSEN i CLEAR I DAVIS 16AINESVILLE I CHICO I WILSON E
............................................i FRANK I SAND I CREEK I CONCRETE I SAND I CRUSHED I SAND I j
OPENED MAY 59 19BB 2111 P.M. J I I SAND I IIfi1FFORD-HILLII STONE I I
ACCOUNT 1 1 I I ;
I I I I ( I
I--------------
1
i.. 1
I I DIY I ITEM DESCRIPTION I VENDOR I VENDOR I VENDOR I VENDDR r VENDOR I VENDOR I VENDOR I
1 1---•----
I SECTION A I I I I I
1 I I I I ,
1 I I I I I 1
1. 1 YARD IPORTARD CEMENT I J I I I
I I 1 I I I I ;
I I I I I I I ( I
24. ! BACK IREA➢Y NII S SACK I 1 ( , ~
1 i I I I 1
I I I I I I I I f
21. I YARD IAEAQY M11 3181 PSI WAA I I '
( I I I I I I I '
I I I I 1
X. I YARD IREA➢Y Nil 3181 PS( F.A. I I 1 I I I 1
' i I ! I 1 1 I 1
f I ! SECTION 1 I I I I I !
1 1 ( I I I I 1 1 i
1 1 I I I I I I
J. I TOM IFIELI SAND BACKFILI 1 5.11 YO I 5.51YD 1 4.99 YQ I 51IIY0 1 6.33 1 1
I I I ( 1 I I t
4. 1 TON IPIT SAND CONCRETE 1 1 1 ( f
1 1S.0 YD 1 I I I 9.83 I I I ~
I I I I ( I I I i
S. I TON IMARFACTURED SAND I I 1 1
I I I I I I 6.73 I I I
6. 1 TON ICRDSHED STORE 311-11 1 I 1 I I I 1 i
' ( I ; I I I 11.23 I 8.53 I I
I 1 I I I 1 1 I
7. 1 TON ICRUSHED STONE 3181 DOWN 1 1 I I I 11,13 1 8.73 1 I
1 1 1 I 1 I I 1
8. 1 TON ICLASS 1 FL01ASE ( I I I I I
I I I 7.13 I 7~ l8 I 1
9. 1 1ON 116.24 STONE I I 1 1 I 1 I
1 1 1 I I 7.13 ( I I
[ I I 1 I 1 I I 1
{ it. 1 ION ISANQY WYEI 1 I 8.81 YD I I
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( 1 1 1 I 1
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.
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DATE: May l7, 1988
CITY COUNCIL REPORT
TO: Mayir and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: P 9864 - TRAFFIC CONTROL PARTS
RECONIEMDATIOM: We recommend this bid be awarded to the lowest bidder meeting
t specification o Consolidated Traffic Control in the total amount of $17,670.00.
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I SUMMARY: This bid is for the purchase of loadswitches, vehicle detectors and
power supplies necessary for the University Drive/Carroll Boulevard traffic control
upgrade. These items must be compatible with existing equipment.
j
BACKGROUND: Tabulation sheet
PROGRAMS' DEPART10TS OR GROUPS AFFECTED:
Traffic Control
i FISCAL IMPACT: Traffic Control Bond Funds 436-020-GO87-9105
{
Respectfully submitted:
L oyd .Harrell
C1ty Hager
PKpared by:
Name: Tom D. Shaw, C.P.M.
Titles Assistant Purchasing Agent
4 Approved:
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//N e: i ohn J. Marshall, C.P.M.
Tkrt;: Purchasing Agent
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BID 1 M4 I I I I I
I I I
BID TITLE TRAFFIC CONTRCN. PARTS I ROADRUNNER I iRAFFIC 1 CONSOLIDATED I i
I TRAFFIC I PARTS I TRAFFIC I I
OPENED MpY ll, 1988 2:11 P.M. I SUPPLY I INC. I CONTROLS I I
I I I 1
- -
AC000Mi 1 436-121-6047-1718-9115 I 1 I I I
T.............. --------------I.............. I....... ------1
I I I 1 1 I
1 I BTY I ITEM DESCRIPTION I VENDOR I VENDOR I VENDOR I VENDOR I
C
1......•--1 1-----------•-•I -------------1 I--------------I
I 1 I 1 1 i !
E I T I ! I I I
i I I I 1 1
I. 1 21 ER I LOAD SWITCH I NO BID 1 27.51 1 45.N I I
l I I I I IALTERMATEI I I I
I I I i I I I
1 2. 1 35 EA I VEHICLE DETECTOR 1 1 175.11 1 M.11 1 i
I I I I (ALTERNATEI I I i
1 I I I I I I i
1 3. 1 13 EA I POWER SUPPLY I I NO BID 1 117.11 1 1 j
T I I I t
I I I I I I I
1 I I I I I
I I IDTAL I 1 1 17,671.111 7 k
f I 1 T I I I
I I I i ! 1 7 !
I I DELIVERY IV DAYS 1 1 65 1 15 1 1
I I I 1 I 1
I I 1 I I I 1
' i I I I I I I I
I I I I I I 4
I 1 I I S I
1 I I I I i 1
i I I 1 I I
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0923L 7.491
NO.
s AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND PROVIDING FOR THE
E AWARD OF CONTRACTS FOR PUBLIC WORKS OR IMPROVEMENTS; PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING FOR AN M
EFFECTIVE DATE.
WHEREAS, the City has solicited, received and tabulated
competitive bids for the construction of public works or
improvements in accordance with the procedures of state law and
City ordinances; a
and
i
WHEREAS, the City Manager or a designated employee has r
received and recommended that the herein described bids are the
lowest responsible bids for the construction of the public works
or Improvements described in the bid invitation, bid proposals
and plans and specifications therefore; NOW, THEREFORE,
{ THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the following competitive bids for the
construction o public works or improvements, as described in the
"Bid Invitations", "Bid Proposals" or plans and specifications
attached hereto are hereby accepted and approved as being the
lowest responsible bids:
BID NUMBER CONTRACTOR AMOUNT
9841 JOHNSTON PUMP CO S 58.303.00
9849 HASTY-FOWLER CONSTRUCTION CO - 67.145.00
9853 PEACH ST TANK PAINTING 19,951.00
SECTION II. That the acceptance and approval of the above
.,:npetitive SID s shall not constitute a contract between the
City and the person submitting the bid for construction of such
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public works or improvements herein accepted and approved, until
such person shall comply with all requirements specified in the
Notice to Bidders including the timely execution of a written
contract and furnishing of performance and payment bonds, after
notification of the award of the bid.
SECTION III. That the City Manager is hereby authorized to
t execute a necessary written contracts for the performance of
I the construction of the public works or improvements in
accordance with the bids accepted and approved herein, provided
that such contracts are made in accordance with the Notice to
Bidders and Bid Proposals, and documents relating thereto
specifying the terms, conditions, plans and specifications,
i standards, quantities and specified sums contained therein.
SECTION IV. That upon acceptance and approval of the above
competitive Tds and the execution of contracts for the public
works and improvements as authorized herein, the City Council
hereby authorizes the expenditure of funds in the manner and in
the amount as specified in such approved bids and authorized
contracts executed pursuant thereto.
SECTION V. That this ordinance shall become effective
immediately upon its passage and approval.
PASSED AND APPROVED this the 17 day of MAY , 1988.
i
STEPHENS9 MA
CITY OF DENTON, TEXAS
ATTEST:
I , SECRETAR
JENNIFER CITY OF DENTON, TEXAS
APPROVED AS TO LEGAL FORM;
DEBRA ADAMI DRAYOVITCB, CITY ATTORNEY
1 CITY OF DENTON, TEXAS
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1 BY:
PAGE TWO
May 17, 1988
CITY COUNCIL AGENDA ITEM
10: MAYOR AND MEMBERS OF THE CITY GbUNC1L
`r
FROM: Lloyd Harrell, City Manager
SUBJ: CONSIDER BID OPENING-B1D #9841; PRE-PURCHASE OF RAh WER 8
+ MGD PUMP UNIT #3A.
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RECOMMENDATION:
The Public Utilities Board, at their meeting of May 4, 19880
recommended to the City Council award of the bid to the lowest
qualified bidder-Johnson Pump Company- in the amount of $58,303.
SUMMARY:
Bids were opened April 7, 1988, and the bid tabulation is
attached herewith as Exhibit 1. This bid pertains only to the
i pre-purchase of an eight MGD pump and motor, and the
installation will be under a separate contr-^t. Pre-purchasing
the pump gives the staff a better control on the selection and
reduces contractor's markup.
q BACKGROUND:
This is an approved 1988 CIP project. The raw water pump
station has four pumps (3-8MGD and 1-6MGD) with a combined
capacity of 27.4 MGD. The smallest pump (6 MGD) will be
realaced with an eight MGU pump, increasing the total pumping
capacity to 32 MGD. This is in conjunction with the ongoing
water plant expansion to 30 MGD.
PROGRAMS. DEPARTMENTS OR GROUPS AFFECTED:
Citizens of Denton, Denton Municipal Utilities, 1i chasing.
i FISCAL IMPACT:
I
1988 CIP Budgeted Estimate (Pump 6
installation) $2000000
Lowest bid-pump only (this request) $ 58,303
Balance for installation $1410697
Source of Funds: hater Bonds
623-U08-0460-9106
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Page 2
Ae t yy_itt
oyd Harrell, C t Manager
Prepared by,
C. Dav Nam, D re:tor
Water/Wastewater Utilities
( Approved by,
. E. Nelson, Executive Director
Department of Utilities
Exhibit I Bid Tabulation
II Location Map
III F&N Recommendation
Iv PL9 Mins of May 4, 1988
5494U:7-8
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DATE: May 17, 1988
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd Y. Harrell, City Manager
SUBJECT: BID# 9841 - 8 MG RAW WATER PUMP No. 3A
{
REC01# EMDATION: We recommend the evaluated low bid for this pump be awarded to
Johnston Pump Company in the amount of $38,303.00. this bid has been reviewed by the
{ Public Utilities Advisory Board and recommended for approval.
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SUMMARY: This bid with specifications was prepared by our consulting
engineers, Freese and Nichols. We advertised and received the bids. The bids were then
evaluated by Freese and Nichols. Their recommendation is attached. The bid was sent
to known suppliers of which we received five acceptable bids.
I
BACKGROUND: Evaluation figures and recommendation from Mr. Joe Maples of
Freese and Nichols. Also minutes from the Public Utilities Advisory Board.
PROGRAMS. DEPART11EATS OR GROUPS AFFECTED: the supply of future water to the
citizens of Denton, and the completion of the present expansion project.
FISCAL UIPACT: There is no additional impact on the General Fund.
Respec ully submitted:
U
Llo v. Harrell
City Manager
Prepared by:
j T1t1 John J. Marshall, C.P.M.
f 'Z Purchasing Agent
Approved:
o in J. Marshall, C. .M.
T~t1Ct Purchasing Agent
r
P RECEIVED APR 2 5 1988
9 M
~ V ON W I REESE: It
LAMES 1. N CHOL iCHOL !1. 401141111L S Of
AND 1.118 FFREISF 01
ROBERTS COO
0BOCH P!.
IOE PAUL lONtS r!
ROBERT A. THOMPSON III, p l,
lchOIS, INC. ANbH COO! II ;1.
CONSULTING ENGINEERS UORC UItis III,
m HUMAN 0 1,
1018 . MARS. Of.
W E1 NE ST CL1MEN T P C
EWNC.COPIUANO OR,
April 21, 1900 I(RRY E FUMING, F E
1 A EEt H(AO IEL r 1.
ROHM( M. ESMONS. P I
MICHAEL G. MORRISON. P.E.
C, OIANEPALM(R, Pl.
F PENCE
ML C. Da id Ham, RE. E(0 A. ROBERT 001MONMN rt.
, P
1. GATDS
Director of Water and IOKN THO IONIS OR,
C C40 C
HOAUS .000RY r[.
Wastewater Utilities CARRY H GR(coRr re
City of Denton MKHAEL C NICHJLS. P r.
Service Center/Warehouse
901-A Texas Street
Denton, TX 76201
RE: Purchase of 8 MGD RFw
Water Pump No. 3A f
Bid No. 9841
Dear Mr. Ham:
Bids were received on April 7, 1988 for purchase of Raw Water Pump No. 3A.
The bid tabulation submitted herewith is summarized below with evaluations
based on $8,000 per one percent efficiency:
{
AQencv DeliveryTime
Amount Caler_dar DU
Johnston Pump Compan, Amount Bid $ 58,303 210
(79.5% Eff Evaluated Amt. 58,303
Smith Pump Company, Amount Bid S 77,517 240
(79.8% Ef£) Evaluated Amt. 75,117
Peabody-Flowq, Inc., Amount Bid $ 82,666 224
(76.0% Eff.) Evaluated Amt. t10,666
Goulds Pumps, Inc., Amount Bid $ 87,915 210
(81.0% Eff.) Evaluated Amt. 70,915
Peerless Pump, Amount Bid $103,675 252
(82.65% Eff.) Evaluated Amt. 78,475
We have contacted Johnston Pump Cam any's representative. Mr. Randy
Grobe, regarding their low bid and to verity some q, •stions about their bid.
Questions regarding their bid have now been satisfactorily answered, and their
bid is in compliance with the plans and specifications.
Other remarks regarding the Johnston bid are as follows:
1. Total weight of the pumping unit to be 16,445 pounds, in lieu of 12,898
pounds shown in proposal.
TFL EPHO NE 8 1711b7 E61 111 LA MAR STREET FORT WORTH, TEXAS 76102 MET RED V742}7900
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Mr. C. David Ham, P.E.
April 21, 1988
Page 2
1 2. Motor is to be U.S. motor wish 95.0% efficiency at full load, which is a
premium efficiency We motor.
3. Johnston will accept the specit5ed guarantee, in list of their standard
warranty.
k
4. The pump will operate by itself satisfactorily at 170 foot, TDH, delivering
about 8,100 pm at about 60 percent efficiency, provided adequate NPSH is
1 available. k
5. Johnston offers to provide a power factor capacitor to meet the specified
minimum power factor. The $1,000 quoted for this item has been included
in the toml. bid amount.
Peerless Pump bid conforms to all the requirements specified and has very
high overall efficiency. The evaluated amount ranks third from lowest. This
appears to vbe in good andaaccep ryry table cf arm to Dtelivery tirrquo proposal p 2S2
calendar days, might need consideration. Peerless bid is about 1,81 times the
! bid of Johnston. However, the presew worth of the improved efficiency
would not justify paying the extra money to buy the Peerless pump.
We have been involved in numerous projects somewhat similar to this project
whereby Johtston furnished pumping units that have performed sat:~factorily.
We have also chec6 ed with the Cityof Fort Worth where they have had
experience with Johtston vertical turbine pumps, and are satisfied with their
I performance and factory service.
After consideration of the various factors discussed above, we recommend
i award of the purchase agreement to Johnston Pump Company at their bid of
$58,303.
Yours very truly,
FREESE AND NICHOLS, INC.
oe 8. Mapes, .
JBM:gwcL.007
xc: R. Nichols, P.E.
Srini Sundaramoorthy
Jerry Roush
Lee Allison
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EXCERPT FROM
MINUTES
PUBLIC UTILITIES BOARD
May 4, 1988
9. CONSENT AGENDA
Each of these items is recommended by Staff and approval thereof
will be strictly on the basis of the Staff recommendations.
Approval of the Consent Agenda authorizes the Executive Oirector j
of Utilities or his designee to submit the items to City Council it
for further review and action. i
A. Bid Openings
1) Bid #9849. Pembrook Street hater Line; replacing 6" II
with 80- hasty Fowler Construction Co. $67,145.
E2) Bid 09841, Pre-Purchase of Raw hater 8 1G0 Pump Unit
03A;-Johnson Pump Company -358,303.
3) aid #9810, Oversize hater Lines- Jesse Coffey,
hestgate Hills North Subdivision, $4456.
4` Bid #9853, Peach Street Tank Interior Painting 8
Structural Repair, Owen Painting, $19,951.
S. Change Orders
1) Change Order 012- Denton hater Treatment Plant
Upgrade- Phase II, $9953.05- Tonto Construction
company.
C. Contracts
1) Consider Contract for Disposal of PCB Transformers 6
Capacitors with National Electric APTUS
Thompson made a motion to approve the consent agenda. Second by
LaForte,,all ayes, no nays, motion carried.
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May 4, 1988
CONSENT AGENDA
i
PUBLIC UTILITIES BOARD
AGENDA ITEM
z
t TO: CHAIRMAN AND MEMBERS OF THE PUBLIC UTILITIES BOARD
FROM: R. E. Nelson, Executive Director of Utilities
SUBJ: CONSIDER BID OPENING-BID 19841= PRE-PURCHASE OF RAFT WATER 8 ~
MOD PUMP UNIT 13A.
{ RECOMMENDATION:
r The Utility Department and Freese and Nichols, Inc., recommend
award of the bid to the lowest qualified bidder-Johnson Pump
Company- in the amount of 458,303.
1
SUMMARY:
Bids were opened April 70 1998, and the bid tabulation is
attached herewith as Exhibit 1. This bid pertains only to the
j pre-purchase of an eight MOD pump and motor, and the
I installation will be under a separate contract. Pre-purchasing
the pump gives the staff s better control on the selection aril
fi reduces contractor's markup.
j BACKGROUND:
Thij is an approved 1988 CIP project. The raw water pump
station has four pumps (3-8MGD and 1-000) with a combined
capacity of 27.4 MOD. The smallest pump (6 MOD) will be
replaced with an eight MOD Pump, increasing the total pumping
capacity to 32 MOD.
Y This Is in conjunction with the ongoing
water lane
p expansion to 30 MOD.
PROGRAMSt DEPARTMENTS OR GROUPS AFFECTED:
Citizens of Denton, Denton Municipal Utilities, Purchasing.
FISCAL IMPACT:
1988 CIP Budgeted Estimate (Pump A
installation) 42000000
Lowest bid-pump only (this request) 58j303
Balance for installation 141,697
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Source of Funds: Water Bonds- 623-008-0660-9106
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Res o tfully subm tted,
R. E. Nelson, Executive
Director of Utilities
Preps ed by,
rini 8undaram00r
civil Engineer
APP v d by:
C. David dam, Directo
water/Wastevater Util
2 ; Attachment I: Bid Tabulation
1 Iii Location up
rII1 P&N Recomendation
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OENTON ' ~ \
~ i ~ ~ .t •I I GVb j ti
I - ~ r I .t 110.0! 1
r • utcalt
. I i` Il
f r r.rl I rr
f. nl +ti S f'h '
• t b'aLF.i i v r,•r h, 7
r y.I r 1 y..l rYw F.•_i.:.J
PROJECT
PUMP STATIC LOCATION
f t., W tar ,y+3
I+auw y I''1
l ~ 1••IM UN 1111
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Y ytaY .
I _
.."'i ti 1••• ` j w+ 111.' , r I
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SCALE I'• Approx. 3 Mlles
VICINITY MAP
T
7 Itlr ar Ira,. Il1AS
FIIVMI SHI Nf. !o fn,h I.w .MIA FLOW NO. 7A
l II IIr Nlinlt a YO<i
fiUS 011(X10 7 I.N., 111/88 JOHNSTON PUIW COHYAN
MIA AND Nlflld S, IND, i/SS IURI INGI ON NURIH 1H1 701 IM PUHI' ftkN1ANY PUAODf (I ONAl, INC.
CUNSU I
GOU DS PBMPS, INC.
lto?D FNGlMAPS NOLdrom, it 77097 NCI INIOLIVA IAI I. 0. Wi 161 817 MA►Aiq AOAD FIfR1iSS PUMP
U1N AI1 NACU. fl 18712 P. 0. 1 11 13703 102? 1-15 NURTH -
[7U) 162-6007 (911) ?14 0111 1209) 10.7098 A3CNM05p8, la ]506} CAAAd(ION, II 75 N 6
271796/ (7111 357.11106
- -
IUIAi AMOUNT DID
$1.101,00
S 17x517 130 82.666.00
' 6 87,915.OQ S 103 675.00 '
OVIRALI [7f ICICNCY
Al 145 IFfl, toll
79.51 1911 76.01
BLQI 87b5i
f: Iff It IFN(Y AOJUSIIA 01 0.00 - '
75,700.110
~ llf l(II N(Y [YAl VA 110N
S/,707.00 15, I17,Iq 110.666.00
?0 .?15.00 78.175, U0
' Mllld.: IAMSFPONYA - r,._..__
fff, Al full IOAD 600 RV ?DO 600
95.01 95.0[ 600
91.88 91.21
95 OS
UII IVIAY IbS, (Al. DAYS
210 240 271
710 751
IOIAI VIICHI. POUNDS
27,110 11,11)
17,756
20,500
NlMMaS
High Shutofl Head a Alternate for 600 NP
INCH 610 MIIH 51 1 Ablor Not ►remlum f2De Payment Not to frteed
10 SICLDIIf COPICllVrrrantror Motor i16 W Nae. NI SNelotf Head
load 9N 18 Alonlhe Aflar oeltrery.
I Iwl Metal feel la ee NItA /euleel
p 1lolor "par"tly total Aml, 611,821,00 Driver
Premium IIf.
I Anc4IV:d Addenda 1{ 1 Aecelred Addenda 1 L IT metal ad Addenda I L 2 No Addenda Jecelpl PIC111e4 Addenda I L 2
I 144 Column pipe 16' Column pope It. Colurl P1Pe Ac9nwledged 16' [oluNn pipe
14' Column pipe p p
AD,NSIINNI FOR CAPACITOR
S 1.000.00
{ U.r
0.00 $ D.00 S 0.00
101At APDUMI s se,7DS oD s 77 -
62 686. 62.955 m 107.675 dl
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DATE: May 17, 1988
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd Y. Harrell, City Manager
j SUBJECT: Bid# 9849 PEMBROOKE ST 8" WATERLINE
RECOfRaENDATION: We recommend this bid be awarded to the lowest bidder
Hasty-Fowler Construction Co., Inc. in the amount of $67,145.00.
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SUMMARY: This bid is to replace an old existing 6" waterline, that has
i experienced many leaks and breaks In the past few years, with a new 8" water line.
tl The Public Utility Advisory Board recommended approval of this
project at their May 4, 1988 meeting.
BACKGROUND: Tabulation Sheet
1 PROGRAMS DEPARTI~NTS OR GROUPS AFFECTED: City of Denton Municipal Utilities,
Water stn ut on ystem.
FISCAL IMPACT: 1988 CIP Budgeted Funds Account # 620-081-0461-9114
Respectfu ly submitted:
Lloy . Harreii
City Manager
Prepared by:
N o r . Marshal;,/C.P.M.
Title': Purchasing Agent
Approved:
m!: /yoFn Marshall, C.P. .
T1tJes Purchasing Agent
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May 17, 19b8
CITY COUNCIL AGENDA ITEM
TO: MAYOR AND MEhBERS OF ThC LITY COUNCIL
FROM: Lloyd fiarrell, city Manager
SLIBJ; CONSIDER BID OPENING #9849, REPLACEMENT OF fEhBkUOK STREET
6" WER LINE WH AN 8" i,, TER LINE.
k
RELOh ON'
~g Of pay 41 1
The Public Utilities Board, at their moftbid opening d gr+yg88,
recommended to the City council approval
SUI*IARY:
Bids were opened April 19, 1988. the results are shown in
with ap bid of $67,145ngelo,
Exhibit the lowest oqualifiedConstruction
Texas is
BACKO:
The existing Pembrook water line has experienced many leaks and
breaks in the past several years. It is economically beneficial
j to replace this line at this time. The cost to replace this
water line is exceeded by the expected maintenance costs o\=_r
the next several years.
PROGRAMS Cf.?ARTMtNTS OR GRUUf'S AFFECTED:
City of Denton, Denton Municipal Utilities, Engineering Division
of the and the Citizens Department, Hasty-Fowler Construction
C xnpany,
FISCAL 11FIr-I
FY 88 LIP budgeted miscellaneous $2U8,UiA
water 17nes
6r
Pembrook lowest bid
Balance available for FY 87 carry $1409855
over and W.er water lines
Source of Funds: 62O-water oub-0461-9114
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Respe ully submitted,
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o r e , 9er
Prepared by,
C, avid Ham,/Director
hater/wastewater Utilities
Approved by,
N. E. Nelson, xecutive Director
Department of Utilities
Exhibit I Bid Tabulation
lI Location Map
III PUB Minutes of May 4, 1988
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BID 1 9949 I 1 ! 1 i I I
I I I I I ! ! I I
• ..................1 M.E, HICKS ATKINS I AL NIE64ND ill0Y1 BROTHERSI E,l, DALTON i HASTY I DICKERSON I JAY MAR I BARSON
8I1 f[ILE PEMBROOKE S1 0 WATERLINE I UTILITY I BROTHERS I INC. I CONSTRUCTION I CO. INC. I FOWLER 1 CONSTRUCTION I CORPORATION
I CONSTRUCTION`
........................................•.-___....IramACTORS I EDUIPMENT I I INC, I CONSTRUCTION I INC. I I I
OPENED APRII 19, 1988 2:11 P.M. I I CO. INC. I 1 I I I 1 I
1 I I i I I I I 1
ACCOUNT I 621-SED-1461-1114 i 1 I 1 I !
i -1....--- I I
1 I DIY I IIIN DESCRIPTION I VENDOR I VENDOR I VENDOR I VENDOR I VENDOR I VENDOR I VENDOR I VENDOR
I VENDOR
1 -1._..... 1 1._. I I
I I I I ! I I I I I 1
I I I T I I i I I I 1
I. I LOT I ER LINE-PEMBROOK'E $I I 111,555.89 I 78,481,43 1 21,490.25 1 75,511,81 1 114,111.21 1 62,145.11 i 41,511,11 I 111,b51.11
1 91,144,81,
I I I I ! i I I I 1 1
I I ! I I I I i 1
I I Bid Bond i YES I YES I YES I YES I YES I YES I YES I YES I YES
~ ~ I I I I I I 1 I I
I I
I I T 1 I 1 I 1
I I 1 I I i I I I I I I
i I I I I I I 1 1 I 1
1 1 1 1 ! I 1 1 E 1
1 I I I I I I I 1 I I ~
i I I I I I I I I I I
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1 pEM8m STREET V aATER.IhE
BID YLREER 9E49
s
VEsDOA
MLMBEA tEt^CR Ad^"~1 ED BCMD7
t ! Nasty Fw1er ebl,lPS BB Yet
Ccnst. Co. ~
q PI Yeigone (14,998.25 Yes
Incorporated
i
3 Lloyd Brothers p5,577.81 Yes
const. Co.
s
4 Atkins Brothers 118,481.45 Yes
Coast. Co.
Yes
-t :ones. L9. 1
f 17
6 _Bjrto~ rOR'S91.1a ~eM1 ~a
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7 M. E. Hicks 11r,553.B9 Yes
Util, Contractor
8 Jay Mar !11!,551.10 Yet
Corporattoo
9 E.L.Ddton P119,11f.D1 yes
Coepany, Irt.
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EXCERPT FROM
"4 NUTES
PUBLIC UTILITIES BOARD
May 4, ,988
91 CONSENT AGENDA
Each of these items is recommended by Staff and approval thereof
will be strictly on the basis of the Staff recommendations.
of Utilities tor hissdesignneee toasubmitzthetitemseto City Director ouncil
for further review and action, i
A. Bid Openings I
' 1) Bid 09849, Pembrook Street Water Line; replacing 6"
with 811- hasty Fowler Construction Co. $679145.
2) f3ABid ;IJ9o8hnson Pump Company r $580303ter B MOO Pump Unit
3) Bid 8 ONczShZSubdivision, 1$4456. ~sso Coffey,
Westgate hills
Painting, $19,,951. Painting
4) Bid tRepairPeach , OwenStreet
Structural 6
B. Charge Orders
1) Change Order 112- Denton hater Treatment Plant
Upgrade- Phase II, $9963.05- Tonto Construction
Wpany.
C. Contracts
1) Consider s Contract for APTI ~ b Transformers
Capacitor d
no nays, approve cthe arried. sent agenda, Second by
omso~, mall ade motion
L
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DATE: May 17, 1988
CITY COUNCIL REPORT
1 TO: Mayor and Members of the City Council
FROM: Lloyd Y. Harrell, City Manager
SUBJECT: BID/ 9833 PEACH ST TANK PAINTING
i
RECOIVENDAT I ON: We recommend this bid be awarded to the lowest bidder, Don L.
Owen Painting Contractor, Inc. in the amount of $19,931.00.
3 E
SUMMARY:
s This bid is for the Interior painting and some structural repairs to
the Peach Street water storage tank. The tank is over thirty years old. This is part of
the continuing maintenance program. The exterior was painting last year.
The Public Utilitles Advisory Board recommends approval.
9
i
BACKGROUND: Tabulation sheet
j
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED• City of Denton Municipal Utilities
Water Production
FISCAL I1IPACT: 1988 CIP Budgeted Funds
Account ll 620-081-0460-8366
Respectfully submitted:
L tog Tle% well
City W eager
Prepared by:
Name: Tom D. Shaw, C.P.M.
Title: Assistant Purchasing Agent
Arprovod:
NaF e'. John J. Marshall, C.P.M.
Purchasing Agent
1
May 17, 1988
CITY COUNCIL AGENDA ITEM
TO: NAYOK AND MEMBERS OF TF£ CITY COUNCIL
FkOk: Lloyd harrell, City Manager
SUBJ: P NISIUER BI S0TRUCTURAb1 RENA9853-PEACH STREET TANK INTERIOR
i f
KLLOH fNDATION: 4
The Public Utilities Board, at their meeting of May 4, 1988,
re
amount of commended to the City Council award of the
31 bidctors, the slowest the
qualified bidder- Don L. Owen Painting
~ SUFMAkY:
Bids were opened April 14, 1968, and the bid tabulation is
attached herewith as Exhibit I. This bid pertains to interior
painting and some structural repair.
BACKGROUND:
Peach m yvars e and i is a
tank
the nktwas
required maintenance program. The exterior of the
painted last year.
PROGRAMS Lf:PARTMENTS OR GROUPS AFFECTED
Citizens of Denton, Denton Municipal Utilities, Purchasing.
FISCAL _IMPACT :
1988 C1P Budgeted Estimate (Pump $ 331ODD
installation)
Lowest bid-pump only (this request) -3-1-9-L9-51
($13,049)
Amount over (under)
Source of Funds. -ate
620-081r
20 8366
i
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Page 2
i
t
e Resp fully su ed,
harre , ty M ager
1
Prepared by, ~
David Ham,, re
hater4astewater Utilities
Approved by,
~I At R. E, Nelson, Executive Director
Department of Utilities
Exhibit I Bid Tabulation
II Location Map
III PUB Minutes of May 4, 1988
i
5494Ut14-15
1.
i I I 1
I BID 1 4833 I I ;
I I I I i
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H[1 flflE PEACN ST TRMN PAINTIN6 I DON L. I DIVERSIFIED I 1 E
I ONEN f COATING I I I {
OPENER APRIL I+s~ 1988 Pi BI P.M. I PAINTING I LTD I I
I CDNTRACTOR I I I I
ACCOUNT 1 I INC. I I I 1
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1 I TTY I ITEM DESCRIPTION I VENDOR I VENDOR I VENDOR I VENDOR I
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I I I I I
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L 1 LOT i PAINTING PEACH STREET INTERIOR I I I I i
I I AND RISC REPAIRS 1 19,951.11 1 180311.11 1 1 I j
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1 I Arctivid Addtnduo 11 t YES I YES I I I
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EXCERPT FROM
MINUTES
PUBLIC UTILITIES BOARD
May 4, 1988
I
f
E
1
9. CONSENT AGENDA
j Each of these items is recommended by staff and approval thereof
will be strictly on the basis of the Staff recommendations.
Approval of the Consent Agenda authorizes the Executive Director
of Utilities or his designee to submit the items to City Council
for further review and action.
i
A. Bid Openings
1) Bid 84 hasty Pembrook Street Water Line; replacing 611
6"-
with
2) Bid 09841, Pre-Purchase of Raw hater 8 MOD Puep Unit
#3A;-Johnson Pump Company -$58,303.
I`
f 3) Did #9810t Oversize Water Lines- Jesse Coffey,
Westgate Hills North Subdivision, $4456.
$19e951r Painting
44) SBid tructural9Repairh Owen Painting,
B. Change Orders
1) Change Order 012- Denton Water Treatment Plant
. Upgrade- Phase 11, $9963.05- Tonto Construction
Company.
C. Contracts
1? Consider tract for s with National Disposal Electric AP7US Transformers 8
Capacitor
+~T^rampson made a motion to approve the consent agenda. Second b~
,Forte, all ayes, no nays, motion carried.
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THE
AN ORDINANCE TS FOR PUBLIC WORKS OR I
THEREFOR; AND PROVIDING FOR AN
AWARD OF CONTRAC
FOR THE EXPENDITURE OF FUNDS
EFFECTIVE DATE.
solicited, received and tabulated
WHEREAS, the City has public works or
competitive bids for the constructcedures f state law and
i. improvements in accordance with the Pro
City ordinances; and a designated employee has
WHEREAS, the City Manager or
receive Cegnansible bidsd for at] e hconstructions ofibthebpublic works vation rks
in the bid in
' lowest P
or imlans and ements therefore; NOWitTHEREFORE,
and p
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS!
ive bids for the
That the following COmP as described in the
SECTION I ublic works or improvements,
constrInvitations", "Bid Proposals" or plans roand ificatons
ved sasc being 'the
attached hereto are hereby accepted and app
lowest responsible bids: AMOUNT
BID NUMBER CONTRACT
9810_' PARTICIPATION WESTGAT H
FOR WATER MAIN
SECTION 1I. That the acceptance and approval of the above
compel t ve s shall not co the tbid forcconstructionw of such
City and the person submitting
public works or improvements herein accepted and approved, until
such person shall comply with all requirements specified in the
Notice to Bidders including the timely execution of a written
! contract and furnishing of performance and payment bonds, after
notification of the award of the bid,
s
SECTION 111. That the City Manager is hereby authorized to
execute a necessary written contracts for the performance of
the construction of the public works or improvements in
1 accordance with the bids accepted and approved herein, provided
that such contracts are made in accordance with the Notice to
Bidders and Bid Proposals and documents relating thereto
specifying the terms, conditions, plans and specifications,
standards, quantities and specified sums contained therein.
SECTION IV. That upon acceptance and approval of the above
competitive bids and the execution of contracts for the public
works and improvements as authorized herein, the City Council
hereby authorizes the expenditure of funds in the manner and in
the amount as specified in such approved bids and authorized
contracts executed pursuant thereto.
SECTION V. That this ordinance shall become effective
immediately upon its passage and approval.
PASSED AND APPROVED this the 17 day of MAY 1988.
CITY OF DENTON, TEXAS
ATTEST:
JENNIFER WALTER , CITY SECRITM
CITY OF DENTON, TEXAS
APPROVED AS TO LEGAL FORM:
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
CITY OF DENTON, TEXAS
BY:
PAGE TWO
j
~y
DATE: May 17, 1988
CITY COUNCIL REPORT
f
TO: Mayor and Meribers of the City Council
FROM: Lloyd V. Harreii, City Manager
SUBJECT: BID/ 9810 - PARTICIPATION WE.: (GATE HILLS NORTH I
J WATER MAIN
R REC0R4ENDATION: This bid for participation fc • oversize water main for this addition.
The Public Utility Advisory Board has recommended approval for this project. We then
recommend this be approved by the Council for participating In the construction of a
1 1211 water main In the amount of $40816.50.
1 t
r
I SUMMARY: This bid was received on December 17, 1987 for participation of
projects for this development. In March, the Council approved the participation Li the
construction of oversized street work. This Is for the oversize water main construction.
i k
i
BACXGROUNO: Bid summary tabulation
Public Utility Advisory Board minutes
i PROGRMIS. DEPARTFENTS OR GROUPS AFFECTED:
Utility Department
FISCAL IMPACT: There is no additional Impact on the General Fund.
I
! Respec ily submitted:
LIo V. Harrell
City Manager
Prepared by.,
met John J. Marshall, C.P.M.
Itle* Purchasing Agent
Approved.,
l ko eo~,
Rama: John J. Marshall, C.P.M.
T1t1e; Purchasing Agent
i
7
May 17, 1988
CITY COUNCIL AGENDA ITEM
i
1 TO: MAYOR AND MEWERS OF TFE CITY WUNCIL
i
FROM: Lloyd Harrell, City Manager
SUBJ: CONSIDER BID OPENING-BID #9810; O4ERSIZE hATER LINE
I PARTICIPATION, JESSE COFFEY, OWNER, AND/OR THEIR ASSIGNS,
i WESTGATE HILLS NORTH SUBDIVISION, PHASE I.
RECOMMENUATION:
The Public Utilities Board, at their meeting of May 4, 1988,
I recommended to the City Council that the lowest 8" to 12"
i oversize difference amount of $4,456 be approved as the City of
Denton's participation in this project.
SUMMARY:
Bids were opened December 17, 1987, and the lowest b" to 12"
water oversize bid difference was from Jagoe PU''JIic, Co., in the
amount of $4,456. Exhibit II tabulates the results.
BACKGROUND:
In order to serve the area containing this development and
future developments to the northeast and south, a new 12" water
line is required. The proposed development requires an 8" water
line; therefore, an oversize from 8" to 12" water line was
recommended to the Public Utilities Board on January 27, 1988,
and, subsequently, the participation was approved.
PnOGRAMS, DEPARTMENTS OR GROLPS AFFECTED:
1 Citizens of Denton, Denton Municipal Utilities, Present/Future
Developers, Legal Department, Purchasing Department.
FISCAL IMPACT:
1988 CIP Budgeted Estimate (Pump G
installation) $lUD,DU,
Cost to Date FY ' 88 OS hL 0
FY ' 86 OS hL Remaining Budget UUr000
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Page 2
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PUB Approved Participation Amount $ 41816.50
Recommended Lowest b" to 12" Difference 4 4,456.00
Amount over (under) approved participation $(360.50)
Source of Funds: Water Bonds
623-008-0461-7916
i
' Re ctful y s tted
r
t yd Harre 11 C ty anager ¢
I
Prepared by,
i
C, David Ham, rect
Water/Wastewater Utilities
Approved by,
~r
/or
1 'ff. E, a son, Execut ve rec or
l Department of Utilities
Exhibit I Bid Tabulation
I1 Location Map
III PLO Minutes of February 10, 1988
IV PLO Minutes of May 4, 1988
5494U:10-11
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ltt0•e Jtttr_i:•, 3' Mtttreu n ::ISsrtr:t
cil: '.ia r.:oe, 1st. fa,41t,3J S:+,Tb+.aS f7.bi8.::
:t:vtrt Psv:n4 ^o. 66,:99.:5 t11,:9:. a 3S,::b.i5
';.rtv Cars:r:.:::e
..rt:.•:::r.:•it:c: s:5..:?.J3 :a.t:9.+8 u,4S..SJ f
' :yya :.•E;;., : s:T,°.51.'S 149,+91..5 ff,+71.111
i
+ 4 tl ~4b.2a
k ; 'i;! ....rcca:r 1::,Si5.2a r:9.?:5.:a 'f,5~i.9i
~^o4soa t•t 1:4.9'0.'5 1:2.'?:.': ,5.:;9.'8
1
:1.950
4eJsoeil ~S:tl:t:tt r1b,i:4.:5 r1J,+59.21 ri.:':.]5
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EXCERPT
PUBLIC UTILITIES BOARD
February 10, 1988
l
f ~
8. CONSIDER PROPOSED WATER LINE REIMBURSEMENT AGREEMENT WITH JESSE
COFFEY, O~NER, AND/OR THEIR 614 rst tale an
` ASSIGNS,
f Building, Denton, x 76201, FOR A NEW WATER LINE to the hESTGATE
HILLS NORTH SLBDIVISION, PHASE I.
Ham covered this item stating that Jesse Coffey is developing a
site near Westgate and Payne Drive. The development requires an
b" line, and the City is requesting a 12" line be installed to
c serve the general area. The line will be extended approximately
1,464 feet. The cost to Denton is $4,816,50. No pro rata
reimbursement is due on this water line since the unnerved area
is platted with lots extending from streets running
perpendicular to this line and, therefore, their service will be
from another line.
Estimated costs for an 8" to 12" oversize section of water line
to be paid for by the City of Denton are as follows:
Total cost of a 12" water $20,748.00
line -741 LF x $28/LF
Total cost of an all water
line $151931.50
741 LF X $21.50/LF
Cost of this project to the City of
Denton (difference between a 12"
water line and an 8" water line $4,816.50
Laney stated that he has reviewed the oversize policy of the
Public Utilities Board. The Board can ask the developer to pay
for the complete oversize costs. However, Laney thought the
developer had the option of installing the smaller line if the
City refused to participate in the oversize. The Charter states
that the City may participate in such oversizing. Nelson
expressed tha; the staff is administering the subdivision rules
a
i nd regulations such that the line must be installed to the size
specified by the City, in general accordance with the master
water and sewer plans, but that oversizing payments on the part
of the City are optional; however, the City has nearly always
agreed to pay oversize.
LaForte asked what has become of the impact fee? Laney reviewed
the current situation advising that the City Council has tabled
this until a future time.
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i
Thompson stated he wished to speak for approval of the
oversizing request and indicated some disagreement with the
above staff interpretation, commenting that if this request is
{ voted down, the Board must also vote down all other requests for i
oversize participation. Harrell stated that the development I
r plan which is under review by Council and will most probably be
adopted by the City Council speaks of using this policy to
promote compact growth. This follows the idea of City t
participation inside the Loop, but if the development occurs
outside the Loop, the developer must pay all costs.
Thompson made a motion to approve the oversizing and City E
participation on this line. Second by Frady. Four ayes, one j
nay (Chew). Motion carried. i
9. CONSIDER PROPOSED SEWER LINE PRO RATA AGREEMENT WITH JESSE
AND/OR THEIR , 614 First State Bank
Building, Denton, Tx 762U. , FOR A NEW SEWER LINE EXTENSION TO THE WESTGATE HILLS NORTH SUBDIVISION, PHASE I.
Ham reviewed this item explaining that a developer is entitled
to pro rata agreement per City ordinance to recover costs from
j other developers that tie onto the line over a twenty year
1 period. There is no cost to the city other than administrative
costs.
i
~ Jesse Coffey is developing a site near Westgate and Payne Drive
and will be extending approximately 1,464 linear feet of off
site sewer line eligible for, this pro rata and has requested a
pro rata agreement for this line.
Thompson made a motion to approve subject pro rata agreement.
Second by Frady.
Laney and the Board agreed, after general discussion, that the
Utility needs to study whether or not a fee charge of two to
three percent of the cost of the project would be prudent on
such applications to cover administrative costs. The Board
requested staff.to study this concept and make a recommendation.
Laney then called for a vote on the motion. All ayes, no nays.
Motion carried.
5494U:12-13
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I
EXCERPT FROM
MINUTES
PUBLIC UTILITIES BOARD
May 4, 1968
i
9. CONSENT AGENDA
Each of these items is recommended by Staff and approval thereof
will be strictly on the basis of the Staff recommendations.
i Approval of the Consent Agenda authorizes the Executive Director
of Utilities or his designee to submit the items to City Council
for further review and action.
E
A. Bid Openings
1) Bid #9849, Pembrook Street hater Line, replacing 6"
with 811- hasty Fowler Construction Co. $67,145.
` 2) Bid 09841, Pre-Purchase of Raw V,ater 8 MGO Pump Unit
I #3A;-Johnson Pump Company 458,303.
f` ` 3) Bid #9810, Oversize Mater Lines- Jesse Coffey,
ILLL Mestgate Hills North Subdivision, $4456. 1
4) Bid 09853, Peach Street Tank Interior Painting 8
Structural Repair, Owen Paintirg, $19,951.
B. Change Orders
1) Change Order 012- Denton Mater Treatment Plant
Upgrade- Phase 11, $9963.05- Tonto Construction
Company.
C. Contracts
1) Consider Contract for Disposal of PCB Transformers &
Capacitors with National Electric APTUS
Thompson made a motion to approve the consent agnda. Second by]
Thompson
all ayes, no nays, motion carried.
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0923L
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110.
AN ORDINANCE AUTHORIZING THE EXECUTION OF A CHANGE ORDER TO A
CONTRACT BETWEEN THE CITY OF DENTON AND TONTO CONSTRUCTION ;
PROVIDING FOR AN INCREASE IN THE CONTRA PRICE; D RO IDING fit
EFFECTIVE DATE.
WHEREAS, on FEBRUARY 17, the City awarded a contract for
the construction o certain mprovements to City's Water Treatment
__Plant in the amount of $ 9,963.05 ; and
WHEREAS, the City Manager having recommended to the Council
that a change order be authorized to amend such contract with
respect to the scope and price and said change order being in
compliance with the requirements of Chapter 252 of the Local
Government Code; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF DENTON:
SECTION I, That the change order to the contract between the
City and TONTO CONSTRUCTION a copy of which is
attached hereto, in the amount of Nigg and q1ne hundred _ slxty-th~ee ,
~acsandl' Dolle s t~ 9.%3,05 , is
hereby approve an the expen tune of funds t~iere of is hereby
authorized.
SECTION II. That this ordinance shall become effective
immediately upon its passage and approval.
PASSED AND APPROVED this the 17 day of MAY , 1988.
fII
ATTEST:
JENNIFER ALT R , CITY SECRET M
f
APPROVED AS TO LEGAL FORM:
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
BY:
}
r'
DATE: May 17, 1958
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
Lloyd Y. Harrell, City Manager
FROM
SUBJECT: BID0 9657 - WATER TREATMENT PLANT UPGRADE PHASE 11
CHANGE ORDER # 12 - TONTO CONSTRUCTION
i
REC0191ENDATION: We recommend this Change order/Revision be approved for
addition of $9,963.05 and the addition of 10 days completion time.
SUMMARY: This change order has been approved by the Department, the
d
will sincreasengheetotal cost to $3,690,346s .99, Utility tmeswyll beBoar. extendThis
to July 28, 1988.
BACKGROUND: Change Order
Public Utilities Advisory Board Minutes
Purchase Order copy
PROGRAMS D£PART14ENTS OR GROUPS AFFECTED: The completion of the project, the
Utilities Water Department and the Treatment Plant to serve the citizens of the City of
Denton.
F1SCP.L IMPACT: There Is no additional Impact on the General Fund.
Respectful y submitted:
Lloyd Harrell
City Manager
Prepared by:
ohn J. Marshall, C.P.M.
itle: Purchasing Agent
Approved:
'oe,
Woh-. ameJ. Marshall, C.P.M.
~t)Pi Purchasing Agent
CHANGE OR EXTRA WORK ORDER
PROJECT: Denton Water Treatment Plant Upgrade - Phase 2
CONTRACT: No. 9657
OWNER: City of Denton, Texas
CONTRACTOR: Tonto Construction Co.
CHANGE ORDER NO.: Twelve (12) DATE: April 27, 1988 I
CHANGE OR EXTRA WORK TO BE PERFORMED
1. Construct concrete closures in settling basin effluent channels
and make modifications to the slide gates in accordance with the
attached drawings.
Amount to be credited $ 91107.10
Days to be added 10 days
2. Furnish and install, as indicated in the attached drawings, the
followinq items:
a. A 100 amp, 2P heavy duty fused disconnect switch in a NEMA
4X stainless steel enclosure.
b. A 37.5 KVA, 480 V/240-120V single phase transformer.
c. Wire and conduit as necessary to make connections.
Amount to be added S 855.05
The compensation agreed upon in this change or Extra work order is a
full, complete and final payment for all costs the Contractor may incur
as a result of or relating to this change whether said costs are known,
unknown, foreseen or unforseen at this time, including without
limitation, any cost for delay, extended overhead, ripple or impact
cost, or any other effect on chanqed or unchanged work as a result of
this Change or Extra Work Order.
Previous Contract Amount S 3,680,383.94
Net Increase in Contract Amount 9,963.05
Revised contract Amount $ 3,690,346.99
Net Change in Contract Time of Completion SO days
Revised contract time of completion July 28, 1988
Recommended by Approved by
FREESE AND NICHOLS, INC. TONTO ONSTRUCTI , INC.
BY 9/8A It/ By
Date Date
Approved by
CITY OF DENTON
BY _
Date
I
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EXCERPT FROM
MINUTES
PUBLIC UTILITIES BOARD
May 4, 1983
1
9. CONSENT AGENDA
Loch of these items is recommended by Staff and approval thereof
will be strictly on the basis of the Staff recommendations,
Approval of the Consent Agenda authorizes the Executive Director
of Utilities or his designee to submit the items to City Council
for further review and action.
A. Bid Openings
1) Bid 09849, Pembrook Street hater Line; replacing 6"
with 8"- Hasty Fowler Construction Co. $67,145.
2) Bid #9841, Pre-Purchase of Raw hater 8 WD Pump Unit
I #3A;-Johnson Pump Company -$58,303.
3) Bid 09810, Oversize hater Lines- Jesse Coffey,
hestgate Hills North Subdivision, $4456.
4) Bid 89853, Peach Street Tank Interior Painting &
Structural Repair, Owen Painting, $19,951.
B. Change Orders
1) Change Order 812- Denton hater Treatment Plant
Upgrade- Phase II, $9963.05- Tonto Construction
Company.
C. Contracts
1) Consider Contract for Disposal of PC8 Trantformers 8
Capacitors with National Electric APTLS
Thompson made a motion to approve the consent agenda. Second by
LaForte, all ayes, no nays, motion carried.
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CITY OF DENTON, TEXAS
901-B TEXAS STREET PURCHASE ORDER DENTON,TX78201
P.O. NUMBER
DATElVENDORNO. DOCUMENT TYPE
a19s5 I /o?/CI iJF S
T^r 4o ,a
VENDOR SHIP 110:
WNTC rONSTItUCTInN CITY C& nw NTtlN,
P417 W. PAPK R17W90iUTTr 260 wATFR POM)UCTIQN
ARLINGTON,TX 76113 1701-❑ SPENCCIH rnnAU
DiFflyntif Tx 76105
+,wrnrr` ~ riar". „wwnrHACr wrnnro jin~r,~t riF 5 n n a a fr7a5 acti ~r n7 na
ITEM ACCOUNTNUMBER UNITS NUMBER DESCRIPTION 81DNOr
%tt6~ LINE AMOUNT
t 62:1 GOA 0460 9101 1 CP.ANGr. n.aorP 06 COSTTC TANK 29,802,14
673 ~,J8 0460 9101 PrPLACr.MF_NT
"i 6211 Onn 0460 91101 CHANGE CPDEP as 1,253,85
+ 623 GGil 0460 9101 CHA NriI CPDFP N7 3 204,25
w'i 6?7 GUI 041;0 9101 CNANGL nRDGPN9 111520015
4 620 GU H 0464) 91111 1 f I+AI1rP 17,PDrH A 9 4,238, 19
17 623 0A 0460 9101 1 C I i A N 0 C CPDGP R 1U 1,857,44
o 623 0U 13 ew'o 910t I CIfANC[ CPDEP A, 11 15,470.24
H; of Denton, Taxes Is tax exempt-Howe Bill No. 20. e
iolurence P.O. Numbor on all OIL, Shipments and Invoices,
5hipmanlsare F.0.B.City of Denton, orasIndicated. f
By
11.13. Number Items Received ate Voucher Number Amount
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2292L
NO.
AN ORDINANCE OF THE CITY OF DENTON, TEXAS, APPROVING A SETTLEMENT
AND COMPROMISE AGREEMENT FOR PENDING LITIGATION BETWEEN THE CITY
OF DENTON AND JOE W. SHERRILL, ET UX; AND PROVIDING FOR AN f
EFFECTIVE DATE.
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
I SECTION I. That the attached Settlement and Compromise
Agreement etwpen the City of Denton and Joe W. Sherrill, et ux,
providing for the settlement and compromise of the litigation now
pending between the parties before the Court of Appeals for the
Second Appellate District of Texas in Cause No. 2-88-013-CV, is
approved in accordance with its terms, and the City Manager is
authorized to execute the agreement and all other documents and
f make the payments and take such action as is necessary to comply
with the terms of said agreement.
SECTION II. That Ordinance No. 88-075 is repealed.
SECTION III. That this ordinance shall become effective
imme ate y upon its passage and approval.
PASSED AND APPROVED this the day of , 1988.
I
RAY j MAYOR
ATTEST:
1
XETM
APPROVED AS TO LEGAL FORM:
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
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BY:
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2291L
THE STATE OF TEXAS 4 COMPROMISE SETTLEMENT AGREEMENT
COUNTY OF DENTON
THIS AGREEMENT is by and between JOE W. SHERRILL and wife MARY
LAJEAN SHERRILL, herein referred to jointly as Plaintiffs, and the
CITY O TEXASo municipal Defendantcorporation of the State of
Texas, I
RECITALS
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A. On or about December 1, 1982 Defendant entered upon
Plaintiffs' land for the purpose of making certain drainage
i improvements in conjunction with the construction of street
improvements fronting upon Plaintiffs' land.
B. On or about January 24, 1984,
eclarator Plaintiffs
relief its dd for
action for trespass to try title, d yy filed in the
damages against Defendant in Cause Number 84}44 Texas based upon
211th Judicial District Court of Denton Count ,
such entry and use of Plaintiffs' land.
C. On or about February 20, 1984, Defendant filed its answer
to said cause of action and its Counterclaim for Condemnation
seeking the acquisition of a permanent drainage easement oneand
across 0.2104 acres of Plaintiffs land as more particulrly
described in Exhibit "A", attached hereto and incorporated herein
by reference.
D. Pursuant to Defendant's counterclaim for condemnation, and
in accordance with an Agreed Motion to Set Security Deposit in
Condemnation Proceedings, Defendant deposited $159000.00 into the
registry of the Court, which was withdrawn by Plaintiffs, and
Defendant thereafter lawfully entered and took possession of the
property condemned.
E. On or about October 19, 1987, said cause was called to be
tried before a jury on Plaintiffs' claim of trespass and Defen-
verdictathereonr the presentation
jury reached conderination
d
oantla
evidencecounterclaim
F. On or about November 14, 1987, the Court entered a final
judgment upon the jury's ver.tct, awarding Plaintiffs money
damages for trespass and compensation for Defendant's counter-
easementronoandmacross the 0.w2704dacDresnof la d condemned.drainage
t
G. On or about January 14, 1988, Defendant gave notice of its
appeal from the final judgment of the trial court entered in said
cause, to the Court of Appeals for the Second Appellate District
of Texas.
H. The parties to this agreement recognize and agree that said i
suit, the appeal from the final judgment, and the proceedings in €
connection therewith have been time consuming and expensive and ?
the parties agree that it would be in the best interest of said
parties that all matters be compromised and settled without
proceeding further with the appeal of the judgment entered in
said cause.
i
NOW, THEREFORE, in consideration of the mutual promises and
agreements herein contained, including the recitals set forth
hereinabove, the parties agree as follows:
1. Defendant agrees to pay to Plaintiffs, in addition to the
Fifteen Thousand Dollars ($15,000.00) previously paid into the
registry of the Court and withdrawn by Plaintiffs, receipt of
which is hereby acknowledged by Plaintiffs, Forty Thousand
Dollars ($40,000.00), within thirty days of the approval and
execution of this agreement by both parties.
2. Plaintiffs agree within ten days of payment of the addi-
tional Forty Thousand (40,000.00) by Defendant to Plaintiffs, to
transfer and convey to Defendant a drainage easement for the
0,2704 acres of land. The drainage easement to be conveyed by
Plaintiffs to Defendant shall be accomplished by execution and
delivery of an easement deed for a drainage easement for 0.2704
acres of land, in accordance with the easement deed shown in
Exhibit "A", attached hereto and incorporated by reference.
3. The parties agree that upon payment of the $40,000.00 to
Plaintiffs by Defendant and the execution and delivery of the
easement deed by Plaintiffs to Defendant as provided herein, the
attorneys for the respective parties will execute and present an
Motion now District pending of before the
Cause
No. 02-88-00013-CV, so as to vacate the final judgment previously
entered in the trial court.
4. The parties agree that neither party shall be liable to
the other for any other payments or costs, including any court
costs or attorney's fees, which have not been already been paid
prior to the date of this agreement, and each party shall here-
after pay any court reporter's fees, attorney's fees, or other
pcosts of Defend ant shall lpayfany fit has iling fees or court costs for filing that
presenting the Agreed Motion to Dismiss as provided herein, and
Defendant shall pay and any costs of recording the easement to be
conveyed by Plaintiffs to Defendant.
COMPROMISE SETTLEMENT AGREEMENT-PAGE 2
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5. That by execution of this agreement and upon payment by
Defendant to Plaintiffs of the sum as provided herein, Plaintiff's
do hereby release and discharge the Defendant, its officers,
agents, and employees, from any and all claims or causes of action
of any kind whatsoever Plaintiffs has or might have as a result
of or attributable to the above-described events or those events
described in Plaintiff's Original Petition in Trespass to Try
Title filed in Cause No. 84-449-C in the District Court of Denton
County, Texas, 211th Judicial District.
6. This agreement shall be binding upon and inure to the bene-
fit of the parties and their respective heirs, representatives,
successors, and assigns.
7. This agreement contains the entire agreement between the
parties and supersedes any and all prior agreements, arrangements,
or understandings, statements, promises or inducements contrary
to the terms of this compromise settlement agreement.
k 8. This agreement shall be governed by, construed and enforced
in accordance with, and subject to, the laws of the State of
Texas.
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IN WITNESS WHEREOF, the parties have executed this agreement
on the day of 1 I , 1998.
j PLAINTIFFS
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JOE W. SHERRILL
L/
4d SHERRILL,
MARY UAD7
DEFENDANT
CITY OF.DENTON, TEXAS AGER
COMPROMISE SETTLEMENT AGREEMENT-PAGE 3
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APPROVED AS TO FORM:
ATTORNEY FOR PLAINTIFF'S
KEN WRIGHT
ATTORNEY FOR PLAINTIFFS
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A ORNEY FOR DEFENDANT
THE STATE IF TEXAS §
COUNTY OF DENTON §
This instrument was acknowledged before me on
1988, by Joe W. Sherrill and Mary LaJean Sherrill.
VF"M
7~f 1oR a loci /i > / ~ • 1 ~ ~ ~
ty Ora 4Mr 1~! 11 NOTARY FUB 9 STATE OF TEXAS
My Commission Expires: ( 1 ' MI
THE STATE OF TEXAS
COUNTY OF DENTON
This instrument was acknowledged beforo me on ,
1988 by Lloyd V. Harrell, City Manager of the City o Denton,
Texas, a municipal corporation, on behalf of said corporation.
STATE OF TEXA9
PUBLIC, NOMY
My Commission Expires:
COMPROMISE SETTLEMENT AGREEMENT-PAGE 4
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EXHIBIT "A"
THE STATE OF TEXAS S
g KNOW ALL MEN BY THESE PRESENTS:
COUNTY OF DENTON S
s
EASEMENT
THAT JOE W. SHERRILL AND WIFE MARY LAJEAN SHERRILL, of f
Denton County, Texas ("Grantors"), in consideration of the sum of
one and No/100 ($1,00) Dollars, and other good and valuable
consideration in hand paid by the CITY OF DENTON, Denton, Texas,
receipt of which is hereby acknowledged, do by these presents, {
grant, bargain, sell and convey unto the CITY OF DENTON# Denton,
Texas, ("Grantee"), a permanent drainage easement for the purpose
of locating, constructing, operating and maintaining a drainage
p ditch for the purpose of collecting and channelling storm runoff
water into the storm sewage system of the Grantee to said
property, more particularly described as follows:
} All that certain lot, tract or parcel of land, lying
and being situated in the City and County of Denton,
State of Texas, and being part of the T. Toby Survey,
Abstract No. 1288, and also being part of a tract of
land as conveyed to Joe W. Sherrill and wife Mary
LaJean Sherrill by Deed recorded on Volume 433, Page
198 of the Deed Records of Denton County, Texas and
i more particularly described as followss
COMMENCING at the southwest corner of said Sherrill
tract, said point lying in Sanger Roadi
THENCE north 16 13' 03" east along the west boundary
line of said tract, a distance of 18.5 feet to the
point of beginnings
THENCE north 1° 13' 03" east along the west boundary
line of said tract, a distance of 230 feet to a point
for a corner;
THENCE south 880 46' 57" east a distance of 30.0 feet
to a point for a corner;
THENCE south 180 30' east a distance of 74.10 feet to a
point for a corner;
4
THENCE south 1° 13' 03" west a distance of 160.25 feet to
a point for a corner;
THENCE north 88° 46' 57" west a distance of 55.0 feet to
the place of beginning and containing 0.2704 acres of
land, more or less. f
insure the
of said order to
easement ef andie to operation secure laand ndowners maintenance such
reasonable use of the land subject to said drainage easement to
the greatest extent possible without unreasonable interference
with the Grantee's use of said easement for the purposes stated,
the following rights, limitations arid restrictions as to said }
easement and use thereof are hereby specified as follows:
1. Grantee's easement rights shall include the right to
clear and keep clear the surface of the easement of
all trees, bushes and roots that might interfere with
the operation of said drainage easement.
2. Grantee shall have the right of ingress and egress to
the easement for purposes of repairs, reconstruction
and maintenance only by way of land covered by the
easement.
3. Grantee shall not fence or otherwise enclose the
easement, but landowners may fence along the
boundaries of said easement strip, but are not bound
to do so.
4. Landowners, and all subsequent owners of the land
covered by the easement shall have the right to lay
out, construct, reconstruct, repair, and maintain
streets, roads, alleys, parking lots, sidewalks,
walkways, and driveways within, on, and across the
easement area so long as such structures and
facilities are constructed and installed so as not to
unreasonable interfere with Grantee's use of the
easement for the drainage purposes herein specified.
5. Landowners and subsequent owners of land covered by
said easement shall have the right to ley out,
construct, reconstruct, repair and maintain water,
electrical, gas or telecommunication lines and
ffacilities
so long asesuch nlinesroand facilities inarre
constructed and installed so as not to impair or
interfere with the use, operation, or maintenance of
such drainage easement.
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TO HAVE AND TO HOLD unto the said CITY OF DENTON, Denton,
Texas, as aforesaid for the purposes aforesaid the premises
described hereinabove.
WITNESS OUR HANDS, this day of , 1988.
7b~W:~FtF.'RTttLL-'-
E
d
tt THE STATE OF TEXAS ~
S COUNTY OF DENTON Q
This instrument was acknowledged before me on
1988, by Joe W. Sherrill and Mary LaJean Sherrill.
NOTAR' 8 , STRFE-0-FIE-M
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UA1L: 65/17/68
CITY COUNCIL REPORT FORMAL
10: Mayor and Menbers of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: ADOPTION OF AN URDINANLE TU AMEND A SPECIFIC USE PERMIT FOR A
HUfiSE TP:A1111NG THALK LOCATED Al 11U5 TLAELLY LAN, TO ALLUA FOR
AN EXTENSION OF TF£ UUNSTRLCTION TIW LIMIT
RECGMh£NOATION:
The Planning and Zoning Commission recommenued approval at its
meeting of April 270 1968 by a vote of 7-6. 11
SUhMARY:
The ordinance will extend the constiuctir~n time limit of 5-192 for
five years. 5-192 is the specific use permit of Mr, and Mrs. Jerome
Cott for a horse training track at 3505 Teasley Lane.
DACKGROUND:
'I On May 5, 15871 the City Council approved a specific use permit
at 3505 Teasley Lane for a horse training track. The specific use
permit ,ection of the Zoning Ordinance states that if construction
or use is not substantially underway within one year the permit is
null and void. Because construction has not begun, S-1'le will
expire on May 20, 1586. The City Council has the authority to
extend V e construction deadline.
PROGRAMS, OEPAHThENTS 03 GROLPS AFFECTED:
The Planniry and Uevelopment Department is responsible for
maintaining tte specific use permit recotos.
FISCAL IWACT:
Unknown at this time.
Res ,44fully sub d ted:
i d V. Harrell
Ji y Manager
Prepared by:
lj .
e vans
Planning Achinistiator
~ Approveu:
tank H. Ho6U1ns
Executive Uitector for
Hlarining ano Developc)ient
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NO.
AN ORDINANCE OF THE CITY OF DENTON, TEXAS, AMENDING ORDINANCE NO.
87.081 TO PROVIDE FOR AN EXPIRATION DATE FOR THE SPECIFIC USE
PERMIT GRANTED THEREIN FOR A HORSE TRAINING PARK FOR 173.3 ACRES
OF LAND LOCATED AT 3505 TEASLEY LANE] AND PROVIDING FOR AN
EFFECTIVE DATE. 4
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: I
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SECTION . That Section T of Ordinance No. 87-081, providing for
a specific use permit fo. 1. horse training park for 173.3 acres
of land located at 3505 1•~asley Lans, is amended by adding an
additional condition thereto, to read as follows:
3. If construction of the facility herein authorized has
` not begun in accordance with a building permit issued on or
f before May 1993, this permit shall automatically expire
on that date.
I! SECTION II. That a copy of this ordinance shall be attached to
I Ordinance No. 87-081, showing the amendment herein made.
SECTION III. That this ordinance shall become effective
immediately upon its passage and approval.
j PASSED AND APPROVED this the day of , 1988.
1
RAY STEPHENS, MAYOR
ATTEST:
JENNIFER WALTER,, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
BY: 'Vy%--1
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AN ORDINANCE GRANTING A SPECIFIC USE PERMIT FOR A HORSE TRAINING
PARK, AS SAID PERMIT APPLIES TO 173.3278 ACRES OF LAND LOCATED AT
3505 TEASLEY LANE; PROVIDING FOR A PENALTY IN THE MAXIMUM AMOUNT {
OF $I,G00.00 FOR VIOLATIONS THEREOF; AND PROVIDING AN EFFECTIVE
DATE.
i
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That, pursuant to Article 10 of Appendix B-Zoning
of the Code of Ordinances, a specific use permit for a training
park for horses is hereby granted for the property located at
3505 Teasley Lane, as is more particularly shown in Exhibit A
attached herein and incorporated herein by reference, subject to
the following conditions and restrictions:
1. That the property shall be developed and used in
accordance with the site plan shown in Exhibit B,
attached hereto and incorporated herein by reference.
2. The training park shall not be used for events which
are to be open to the general public.
SECTION It. The Zoning Map of the City of Denton, Texas,
adopted the 1 th day of January, 1969, as an Appendix to the lode
of Ordinances of the City of Denton, Texas, under Ordinance No.
69-1, as amended, is hereby amended to show such permitted use,
subject to the above conditions and specifications.
SECTION III. That the City Council of the City of Denton,
Texas, hereby finds that such change is in accordance with a
comprehensive plan for the purpose of promoting the general
welfare of the City of Denton, Texas, and with reasonable
consideration, among other things, for the character of the
district and for its peculiar suitability for particular uses,
and with a view to conserving the value of the buildings,
protecting human lives, and encouraging the most appropriate uses
of land for the maximum benefit to the City of Denton, Texas, and
its citizens.
SECTION IV. Any person who shall violate a provision of this
ordinance, or fails to comply therewith or with any of the
requirements thereof, or of a permit or certificate issued there-
under, shall be guilty of a misdemeanor punishable by a fine not
1
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exceeding one Thousand Dollars (51,000.00). Each such person
shall be deemed guilty of a separate offense for each and every
day or portion thereof during which any violation of this ordi-
violationsosuchtperson shall bedpunished withinlthe li itsaabove.
ction aragraph,
SECTION V. That if any section, subse ' P application
sentence, clause, phrase or word in this ordinance, or app
thereof to any person or circumstance is held invalid by any
court of competent jurisdiction, such holding ordshall nanceotanaffect
the validity of the remaining portions , i hrdi declares it
City Council of the City of Denton, Tof extass despite any such
would have enacted such remaining portion
invalidity.
SECTION VI. That this ordinance shall become effective
fourteen 14 days from the date of its passage, and the City
Secretary is hereby directed to cause the caption of this
ordinance to be published twice in the Denton Record - Chronicle,
the official newspaper of the City of Denton, Texas, within ten
(10) days of the date of its passage.
1986.
PASSED AND APPROVED this the day of --L~,
AY'
AP AYUR
ON, TEXAS
AT'f EST :
C1T F DEON, 'TEXAS
APPROVED AS TO LEGAL FORM;
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
CITY OF DENTON, TEXAS
BY: 5-192/PAGE TWO
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EXHIBIT "A"
SUNDOWN RANCH BOUNDARY DESCRIPTION
Beginning at a point in the east right-of-way line of FM Road 2181 and
the north line of the H. E. Harman 181.42 acre tract;
THENCE S 88' 07' 04" E, 36562.98 feet; k
THENCE S 00' 26' 28" W, 2,102.78 feet; !i
THENCE N 89' 59' 53" W, 1,568.85 feet;
THENCE S 00' 41' 22" W, 803.59 feet;
THENCE S 890 59' 42" W, 796.42 feet to a point in the easterly
right-of-vay line of F4 Road 2181;
i THENCE along the easterly right-of-way line of FM Road 2181 the
following three courses and distances: N 20' 06' 46" W, 440.80 feet to the
beginning of a curve to the left having a central angle of 11' 58' 14" and
a radius of 2,909.78 feet;
THENCE along the curve 607.93 feet to the end of the curve;
THENCE N 32' 10' 30" W. 654.64 feet;
THENCE leaving the right-of-way line of FH Road 2181, N 05' 54'
34" E, 982.24 feet;
k
THENCE N 88' 09' 35" W, 490.17 feet to a point in the easterly
right-of-way line of FM Road 2181;
THENCE with the easterly right-of-way line of FM Road 2161 for
} two courses and distances: N 01' 04' 18" W, 436.62 feet to the beginning
of a curve to the left having a central angle of 06' 06' 40" and a radius
of 761.78 feet;
THENCE along the curve 81.25 feet to the Point of Beginning, and
containing 173.3278 acres of land.
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PD. c T.y IN
IT - 74, 76
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•o x.u I o w er sr e• Y
h I ' PD. I1~f.3~H
GEND . n4 D`r d[p ARI L ne 1 Jereee blt be lA neewn feneR.
fvt•ATING PROPOSED Df6CR1PTK)N •Q,} i; Ducrtpt lan e~ tlti Derdsp lft0, tetbtu, t eneflSet/
1' yy fatliitlu t[ bne eM ttdn Mrue.
CC-7 C~ ewtDiN°t ` emu rime Atul ItADlu • tll,//l f.f.
D grihf 0• i ~r i {
Jd! ♦ 7 MAlnttnen4 AM flHte epee. Il,lll fJVAr It ~n0 L' I ry0 Nuts[ Ilelq d lAi
iublul 11 lut
-wl.•-y r.--1 e.-1 VATIC iw IFf / 0 in MltT*t t e! 1Ynlgernl tul n~1 1 stories
[OwTOV[ P F 04333[/ dwr tree A.etfemnt Mlle ne all De ctnntalte N
OD ° lrorptlb r Q {t• V U t N9ytlt 4nR tn1 043.1 .1d, or to 08 1119tinq bent At the
• P A i P h , Mneh aecee, er o0d, epprelre eitpeul It the III" of wArve ALL ♦I f •1lV CI ~r 1 1 [enlte u<{Sen.
d'' STA 6lE5f i ~
. ct I •_r_,so,eooi PROPOSEOIATfhiTFOR
newt[ i i "OOWN RANCH
f 1uC[ AK pq OrOMO
r iwt oewfYAr ~ F p p pp P P f n~snn6 TRAINING PARK
'SCALE V•400' tNrtANC! l ~I it eq li.[ y
141.410 10 .
a Ar[Y ttl . ttAwlr J
O ANDDCA r Yy taEE wAIt eep ASSOC1AiEAY7--dj
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P 8 Z Minutes G{ 1[ F Y T
April 27, 1S.H L~-10b8D8
Face 5
111. Considerations
A. 5-192. Request for extension of specific use permit for
as trafning park for horses at 3505 Teasley Lane.
STAFF REPLRT: Ms. Evans sale that under Article lo,
Sect on U, of the Zoning Ordinance, Mr. 8 Mrs. Jerome
Cott Is specific use permit for a horse training park at !
F
3505 Teasley Lane is scheduled to expire on May 20, 1988.
This is due to not having construction underway within the
one year automatic time limit.
Ms. Evans said that the proposed amendment to the specific I
use permit section of the Zoning Ordinance would allow the }
Cott's to keep the specific use permit. Ms. Evans said
that if the City Council does not approve the amendment, k
then the Cott's permit would expire. She said that staff
recommends a five year extension.
Mr, kamman asked how the City could approve an extension f
when the laws have not b2en changed. Mr. Claiborne said
that the amendment that the Commission is recommending is
to start construction or start the use within one year.
He said that this does not usurp the authority of the Com-
mission and the City Council to approve a time limit for
a specific use permit.
Ms. Evans said that the specific use permit section of the
ordinance states that the City Council may make changes on
the time limit, 5he added that the Council would want a
recommendation from the Planning and Zoning Commission and
the petitioner requested the extension.
Mr. Kamman asked if it could be allowed for more than one
year. Ms. Evans Baia yes.
Mr. Kamman asked It the Commission could put conditions on
the extension. Ms. Evans said yes.
Jonathan Cott, representing the petitioner, said that he
was confused as to whether they should ask for an extension
considering the last public hearing for a proposed amend-
ment to the specific use permit section of the Zoning
ordinance.
Mr. Claiborne asked how long the time limit was set for
with the original specific use permit. Ms. Evans said
that there was no time limit set as long as they began
construction within one year.
Mr. Cott asked if they should go ahead with the request
for extension. Mr. Morris saio that petitioner would not
have time to appeal to the Commission and Council if the
Council did not approve the amendment because his specific
use permit will expire on May 20. he said that if the
ordinance went into effect before the expiration date, the
petitioner would not have to pursue the extension.
Mr. Cott said that they were not sure of the final
decision on horse racing and at this time it was out
of their control. Me sail that they were still deter-
mined to go through with it though the newspapers sale
it could take up to five years to get regulation from
the Texas Racing Commission.
Mr. Cott said that they would like to get an extension
with no time limit but at least five years.
4
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P 6 2 Minutes
April 27, 1588
Page b
1
CECISION. Mr. Glasscock moved to recommeno approval
OF - 9 with no time limit. Seconded by Ms. Cole.
Mr. Holt said that he felt some time limit should be
specified. Hr. Llaiborne agreed.
i
Ms. Cole withdrew her second. Mr. Glasscock withorew his
motion.
Mr. Glasscock moved to recommend approval with a five year
time limit within which construction must Oegin. Seconded
by Ms. Cole and unanimously carried (7-U).
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May 17, 1988
CITY COUNCIL AGENDA ITEM
TO: MAYOR AND MEMBEFS OF THE CITY COUNCIL }
FROM: Lloyd Harrell, City Manager }f
SLBJ: GUNSIDER AGREEMENT FOR LLSIGN ENGINEERING SERVICES idTH
BLACK d VEATCH ON RAY ROBERTS HYDRO PROJECT FOR FEASIBILITY
REV1E4. ($6,000) AND TURBINE/GEN/ELEC EQUIPMENT ($37,500), f,
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RECOMMENDATION:
The FUblic Utilities Board, at their meeting of May 11, 1988,
recommended to the City Council approval of the contract with
Black and Veatch Ergineering releasing them to begin preparation
of plans and engineering for the installation of the Ray Roberts
Hydroelectric Facility in order to meet the license construction
start date on March 20, 1989. The maximum amount of the
contract shall not exceed $346,000 which includes the maximum
amount of $6,000 for the first feasibility review and $37,500
for the preparation of turbine-generator specifications.
BACKGROUND/SUMMARY:
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The initial feasibility study for Ray Roberts 1U00 Kh
hydroelectric project was completed by Black and Veatch and
I reported to the Public Utilities Board in 1981. Denton was
issued a construction license on March 20, 1965. A condition of
the license is that construction must begin within two years
from the date of issuing the license. A two year extension was
approved and the deadline for commencing construction is March
20, 1989. Construction must begin by this date, or Denton will
lose the license.
During the lapsed time since the original feasibility study and
issuance of license, the City decided to install a new water
plant in the immediate area of the proposed hydroelectric unit.
The unit output can be utilized to serve the water plant with an
interconnection with Denton County Electric Cooperative to
provide a supplemental or alternate source with the excess
generated power being utilized through an interchange agreement
with Brazos Electric Power Cooperative.
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED:
Citizens of Denton, Denton Municipal Utilities, TMPA.
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FISCAL IWAC1:
Phis project is in the approved five year capital improvement
plan. The total original cost is 3.4 million dollars.
Res a ull
P y submitted,
1 ger I
Prepared by:
Ernie ullos, Director
Electric Utilities
Approved by:
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E. Ne on, xecutive Director
Department of Utilities
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Exhibit I Letter from Black & Veatch
II Proposed Contract
Ill PU6 Minutes of May 11, 1986
IV Ordinance
54760:23-24
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NO.
AN ORDINANCE AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEME~
WITH BLACK AND VEATCH, ENGINEERS-ARCHITECTS, FOR PROFESSIONAL
ENGINEERING SERVICES RELATING TO THE LAKE RAY ROBERTS HYDROPOWER
PROJECT; AND PROVIDING AN EFFECTIVE DATE.
r` THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the City Council hereby approves and
author zes t e City Manager to execute and the agreement between
the City of Denton and Black & Veatch, Engineers-Architects for
professional engineering services relating to the Lake Ray
Roberts hydropower project, under the provisions of the contract
;rhich is attached hereto and incorporated by reference her9in. M
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SECTION II. That the City Council authorizes the expenditure
of funs not to exceed Three hundred Forty-six Thousand Dollars
($346,000.00).
I~ SECTION III. That this ordinance shall become effective
imme ate y upon its passage and approval.
PASSED AND APPROVED this the day of , 1988.
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STEPHENS, MAYOR
ATTEST:
JERNIFER WALTER S, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
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BY: LuIA
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EhCLRPT :)F MINUTES
PUBLIC UTILITIES BOARD
Vly 11, 1988
3. CONSIDER AGREEMENT FOR DESIGN ENGINEERING SERVICES W h BLACK &
'~EA7CF1 ON RAY ROBERTS HYDRO PROJECT FOR FEA51BILITY REVIFW
($61(100) AND TURBINE/GEN/ELEC EQUIPMENT 37,500 .
After distribution of the ordinance and contract, lullos gave an
overview of this project. The Utility Department is requesting
approval of the contract with Black and Veatch Engineering
releasing them to begin preparation of plans and engineering for
the installation of the Ray Roberts Hydroelectric Facility in
order to meet the license construction start date on March 20,
1989, The maximum amount of the contract shall not exceed +
$346,000 which includes the maximum amount of $6,000 for a final
feasibility review and, pending an affirmative feasibility
report, a maximum amount or $371500 for the preparation of
turbine-generator specifications.
LaForte questioned the high cost of updating a report originals/
prepared by Black 8 Veatch when a great deal of the information
required for the update is already in their possession. Tullos
explained that this type of installation requires several
disciplines of engineering expertise to create design criteria
before you can even begin to write the specifications. The
original feasibility study included such parameters as current
gas costs, labor, TMPA, future generation requirements, cost and
escalation of money, and many other items of a nature such that
the feasibility should have a final review using current
economic and cost information, prior to proceeding with turbine
specifications.
After lengthy discussion, Thompson made a motion to recommend to
Council approval of subject request for an agreement for Design
Engineering Services with black b Veatch on Ray Roberts Hydro
Firal Feasibility Review ($6,000) and Turbine/Gen/Elec Equipment
plans and specifications ($37,500). Second by Chew. All ayes,
no nays, motion carried.
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AGREEh ENT FOR }
DESIGN ENGINEERING SERVICES
i BETWEEN
{ CITY OF DENTON, TEXAS
AND
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CONTENTS
ARTICLE to - SERVICES TO BF. PERFORMED BY ENGINEER
ARTICLE 2.0 - TERM OF AGREEMENT
ARTICLE 3.0 - COMPENSATION
ARTICLE 4.0 - PROFESSIONAL OBLIGATIONS OF ENGINEER
ARTICLE 6.0 - OPINIONS OF COST AND SCHEDULE
ARTICLE 6.0 - LIABILITY AND INDEMNIFICATION C
ARTICLE 7.0 -INDEPENDENT CONTRACTOR
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ARTICLE 8.0 - COMPLIANCE WITH LAWS
ARTICLE 9.0 - INSURANCE
ARTICLE 10.0 - OWNER'S RESPONSIBILITIES
ARTICLE 11.0 - OWNERSHIP OF DOCUMENTS
ARTICLE 12.0 - TERMINATION OF AGREEMENT
ARTICLE 13.0 - NONDISCLOSURE OF PROPRIETARY INFORMATION
ARTICLE 14.0 - NOTICE
ARTICLE 16.0 - UNCONTROLLABLE FORCES
ARTICLE 16.0 - GOVERNING LAW
ARTICLE 17.0 - MISCELLANEOUS
ARTICLE 18.0 - INTEGRATION AND MODIFICATION
ARTICLE 19.0 - SUCCESSORS AND ASSIGNS
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AGREEMENT FOR
DESIGN ENGINEERING SERVICES
THIS AGREEMENT, effective the day of 19 by and between
the CITY OF DENTON. TEXAS (hereinafter referred to as Owner), and BLACK do VEATCH,
ENGINEERS-ARCHITECTS (hereinafter referred to as Engineer), a partnership with principal {
business offices at Kansas City, Missouri.
W ITNESSETH:
WHEREAS, Owner plans to design, i
construct, and operate a new hydroelectric generating eta i
tion known as Ray Roberts Hydroelectric Project (hereinafter referred to as the Project); and, I
WHEREAS, Owner requires certaln engineering services In connection with the Project
(hereinafter referred to as the Services); and,
WHEREAS, Engineer Is prepared to provide such Services.
NOW THEREFORE, In consideration of the premises and the mutual covenants herein con-
tained, the parties hereto agree as follows
ARTICLE 1.0 - SERVICES TO BE PERFORMED BY ENGINEER
Engineer shall perform the Services described In Attachment 1.0, Scope of Services, which is
attached hereto and Incorporated by reference as part of this Agreement.
ARTICLE 2.0 - TERM OF AGREEMENT
The term of this Agreement shall begin on the effective date and end one year after perfor-
mance of Services.
ARTICLE 3.0 - COMPENSATION
Owner shall pay Engineer in accordance with Attachment 2.0, Compensation, which Is attach.
ed hereto and Incorporated by reference as a part of this Agreement.
ARTICLE 4.0 - PROFESSIONAL OBLIGATIONS OF ENGINEER
Engineer shall exercise the same degree of cares skill, and diligence In the performance of the
Services as is ordinarily provided by a pmfessional engineer under similar circumstances and
Engineer shall, at no tvet to Owner, mperform services which fail to satisfy the foregoing standard
of performance.
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Except as may be required in Attachment 1.0, Scope of Services, Engineer shall not be responsible
for construction means, methods, techniques, sequences, or procedures, or for safety precautions
and programs in connection with the Services. In addition, Engineer shall not be responsible
for any contractor's, subcontractor's, vendor's, or other project participant's failure to fulfill
their contractual or other responsibilities to the Owner. In no event shall Engineer be responsible
for any contractor's, subcontractor's, vendor's, or other project participant's failure to comply `
with federal, state, or local laws, ordinances, regulations, rules, codes, orders, criteria or standards. i
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ARTICLE 5.0 - OPINIONS OF COST AND SCHEDULE
Since Engineer has no control over the costof labor, materials, equipment or servicee furnished f
by others, or over contractors', subcontractors', or vendors' methods of determining prices, or
over competitive bidding or market conditions, Engineer's poet estimates shall be made on the
basis of We experience and qualifications and shall reprwent his best judgment as an experienced y
and qualified professional engineer, familiar with electric utility projects.
Likewise, since Engineer has no control over the resources provided by others to meet contract
schedules, Engineer's forecast schedules shall be made on the basis of his experience and qualifiea.
tions and shall represent his best judgment as an experienced and qualified professional engineer,
familiar with electric utility projects.
Engineer cannot and does not guarantee that proposals, bids or actual project costa will not
vary from his coat estimates or that actual schedules will not vary from his forecast schedules.
ARTICLE 6.0 - LIABILITY AND INDEMNIFICATION
6.i General. The Owner and Engineer have considered the risks and potential liabilities that
may exist during the performance of the Services and in consideration of the promises included
herein agree to allocate such liabilities in accordance with this Article 6.0. Words and phrases
used in this Article shall be interpreted in accordance with customary Insurance industry usage
and practice.
6.2 Proressionai Liability, Engineer agrees to defend and indemnify Owner from and against
legal L.bility for damages arising out of the performance of professional engineering services
for Owner where such liability Is caused by an error, omission, or negligent act of Engineer or
any person or organisation for whom Engineer is legally liable.
6.3 Other Liability, Except as provided in Subarticle 6.2, Professional Liability, dealing with
liabilities associated with the performance of professional services, Engineer agrees to defend
and indemnify Owner from and against legal liability for damages because of bodily Injury or
property damage caused by an occurrence arising out of Engineer's performanceof the Services.
6.4 Defense of Claims and Owner's Indemnity. In the event a claim for damaged arising out
of the performance of this Agreement le made against the Owner alleging contributory or con-
currem negligence of both Engineer and Owner, Engineer agrees to defend Owner against such
claim.
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In such event, Owner agrees to indemnify and reimburse Engineers pro rata share of all expenses
of defense and any judgment or amount paid by Engineer in resolution of such claim where
such pro rata share is based upon the final judicial determination of negligence or, In the absence
of such determination, by mutual agreement. In addition, Owner agrees to defend and Indem• i
n£fy Engineer from and against damages arising out of Owner's sole negligence.
6.5 Employee Claims. Engineer agrees to indemnify Owner against legal liability for damages i
which Is the result of claims by Engineer's employees.
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96 Limitations of Liability. Engineer shali have no liability for special or consequential damages
Including, but not limited to, lose of equipment use, loss of profits, cost of capital, cost of replace-
ment power, or similar damages.
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6.7 Remedies. Owner's rights and remedies set forth In tMa Agreement are exclusive. and
Engineer's liabilities are h'm£ted as set forth herein whether based upon contract, tor! {including
negligence), or otherwise.
6.8 Other Project Participants. Engineer agrees to incorporate Indemnities similar to this Ar
trcle 6.0 Into contractual arrangements with other Project participants in order to protect the
Owner's and Engineer's Interests
ARTICLE 7.0 - INDEPENDENT CONTRACTOR
Engineer undertakes performance of the Services as an Independent contractor and shall be
wholly responsible for the methods of performance Owner shall have no right to supervise directly
the methods used but Owner shall have the right to observe such performance. Engineer shall
work closely with Owner in performing Services under this Agreement.
ARTICLE 8.0 - COMPLIANCE WITH LAWS
Engineer agrees that In performing the Services, Engineer will comply with applicable regulaW
requirements including federal, state, and local laws, rules, regulations, orders, codes, criteria
and standards. Engineer shall procure the permits, certificates, and licenses necessary to allow
Engineer to perform the Services. Engineer shall not be responsible for procuring permits, cer-
tificates, and licenses required for the construction of the Project unless such responsibilities
are specifically assigned to Engineer In Attachment 1.0, Scope of Services.
ARTICLE 9.0 - INSURANCE
During the performance of the Services under this Agreement, Engineer shall maintain the follow.
Ing Insurance.
(1) Comprehensive General Liability Insurance with bodily Injury limits of not less
than $600,000 for each occurrence and not less than $600,000 in the aggregate, and
with property damage lim£ta of not less than $100,000 for each occurrence and no:
less than $100,000 In the aggregate.
121 Automobile Liability Insurance with bodily Injury limits of not less than $600,000
for each person and not less than $600,000 for each accident and with property
damage limits of not less than $100,000 for each accident.
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(3) Worker's Compensation Insurance In accordance with statutory requirements and
Employers' Liability Insurance with limits of not less than $100,000 for each
accident.
(4) Professional Liability insurance with limits of not less than $3,000,000 annual
aggregate.
(51 Umbrella Insurance providing not less than $10,000,000 limits in excess of the limits
stcted in items (1) through (4).
Engineer shall furnish Owner certificates of insurance including the provision that such insurance
shall not be canceled without at least ten days written notice to Owner.
ARTICLE 10.0 - OWNER'S RESPONSIBILITIES
Owner shall supply to Engineer, either directly or indirectly from others, all available informa.
tion and data which is required by Engineer. Owner shall also be responsible for the following,
(1) Approve all procedures established to govern the relationships among Owner,
Engineer, and third parties.
(2) Make final engineering and planning decisions utilizing information supplied by
Engineer.
(3) Provide designated personnel to represent the Owner in matters involving Engineer.
(4) Provide such accounting, Independent cost estimating, and insurance counseling
services as may be required for the Project; such legal services as Owner may re-
quire or Eng£noer may reasonably request with regard to legal issues pertaining
to the Project including any that may be raised by contractors, subcontractors, ven-
dors, or other project participants; such auditing services as Owner may require
to ascertain how or for what purpose any contractor, subcontractor, vendor, or other
project participant has used the monies paid to him; and such inspection services
as Owner may require to ascertain that contractors, subcontractors, vendors, or
other project participants are complying with any law, rule or regulation applicable
to their performance of the work.
(5) Enter Into contracts for purchase, construction, or other services with contractors,
subcontractors, and vendors; provide financing; and make payments in accordance
with the terms of the contracts.
Owner may assign any responsibility described in this Article 10.0, Items (4) and (5) to Engineer
by providing written Instructions to Engineer to act as the Owner's agent and assume respon•
sibility In behalf of the Owner.
ARTICLE 11.0 - OWNERSHIP OF DOCUMENTS
All documents including Drawings and Specifications prepared by Engineer pursuant to this
Agreement are Instruments of service in respect of the Project. They are not Intended or
represented to be suitable for reuae by Owner or others on extensions of the Project or on any
other project. Any reuse without written verification or adaptation by Engineer for the specific
purpose intended will be at Owner's sole risk and without liability or legal exposure to Engineer,
and Owner shall Indemnity and hold harmless Engineer for all claims, damages, losses, and ex•
penses Including attorneys' fees arising out of or resulting therefrom. Any such verification or
adaptation will entitle Engineer to further compensation at rates to be agreed upon by Owner
and Engineer.
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ARTICLE 12.0 - TERMINATION OF CONTRACT 6
The obligation to provide further services under this Agreement may be terminated by either
party upon seven days' w ritten notice In the event of substantial failure by the other party to
perform in accordance with the terms hereof through no fault of the terminating party. `
Owner shall have the right to terminate this Agreement for Owner's convenience upon written rtp
notice to Engineer, and Engineer shall terminate performance of Services on a schedule acceptable
to Owner. In the event of termination for Owner's convenience, Owner shall pay Engineer for
all Services performed
ARTICLE 13.0 - NONDISCLOSURE OF PROPRIETARY INFORMATION
Engineer shall consi&r all information provided by Owner and all drawings, reports, studies,
design calculations, plan, specifications, and other documents resulting from the Engineer's
performance of the Services to be proprietary unless such information is available from public
sources. Engineer bball not publish or disclose proprietary information for any purpose other
than the performance of the Services without the prior written authorization of Owner.
Engineer shall not make any written or verbal statement to any press or news media concern.
Ing the Project without the written authorization of Owner.
ARTICLE 14.0 - NOTICE
Any formal notice, demand, or request required by or made in connection with this Agreement
shall be deemed properly made if personally delivered in writing or deposited in the United States
mail, postage prepaid, to the address specified below.
To Engineer. Black & Veatch, Engineers-Architects
P.O. Box 8406
Kansas City, Missouri 64114
Attention: Head, Power Division
To Owner. City of Denton
Municipal Building
215 East McKinney
Denton, Texas 76201
Attention: Director of Utilities
Nothing contained in this Article shall be construed to restrict the transmission of routine
communications between representatives of Engineer and Owner.
ARTICLE 15.0 - UNCONTROLLABLE FORCES
Neither Engineer rror Owner shall ba considered tobe in default of the provisions of this Agree
ment if delays in or failure of performance shall be due to uncontrollable forces the effect of
which, by the exercise of reasonable diligence, the nonperforming party could not avoid. The
term "uncontrollable forces shall mean any event which results In the prevention or delay of
performance by a party of its obligations under this Agreement and which is beyond the con-
trol of the nonperforming party. The term "uncontrollable forces" Includes, but Is not limited
to, fire, acts of God, flood, earthquakes, storms, lightning, epidemic, war, dot, civil disturbance,
sabotage, Inability to procure permits, licensee, or authorizations from any state; local, or federal
agency or person for any of the supplies, materials, accesses, or services required to be provided
by either Owner or Engineer under this Agreement, strikes, work slowdowns or other labor
disturbances, and judicial restraint.
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Neither party shall, however, be excused from performance if nonperformance is due to uncon• R
trollable forces which are removable or remediable and which the nonperforming party could
have, with the exercise of reasonatle diligence, removed or remediated with reasonable dispatch.
The provisions of this Article shall not be Interpreted or construed to require Engineer or Owner
to prevent, settle, or otherwise avoid a strike, work slowdown, or other labor action. The nonper-
forming party shall, within a reasonable time of being prevented or delayed from performance
by an uncontrollable force, give written notice to the other party describing the circumstance y
and uncontrollable forces preventing continued performance of the obligations of this Agreement.
ARTICLE 16.0 - GOVERNING LAW kIk
This Agreement shall be governed by the laws of the State of Tomas. E!
ARTICLE 17.0 - MISCELLANEOUS I
17.1 Nonwaiver. A waiver by either Engineer or Owner of any breach of a provision of this j
Agreement shall not be binding upon the waiving party unless such waiver is in writing. In
the event of a written waiver, such a waiver shall not affect the waiving party's rights with
respect to any other or further breach.
` 17.2 Precedence. In the event of conflict, errors, or discrepancies between the declarations or
Articles of this Agreement and any mutually agreed written task assignment pursuant to this
Agreement, provisions of the written task assignment shall be given precedence over the declare.
tion or Articles in resolving such conflicts, errors, or discrepancies.
17.3 Severability. The Invalidity, illegality, unenforceability, or occurrence of any other event
rendering any portion or provision of this Agreement void shall in no way affect the validity
or enforceability of any other portion or provision of the Agreement. Any void provision of this
Agreement shall be deemed severed from the Agreement and the balance of the Agree ment shall
be construed and enforced as if the Agreement did not contain the particular portion or provision
held to be void
The provisions of this section shall not prevent the entire Agreement from being void should
a provision which Is of the essence of the Agreement be determined to be void.
ARTICLE 18.0 - INTEGRATION AND MODIFICATION
This Agreement is adopted by Engineer and Owner as a complete and exclusive statement of
the terms of the Agreement between Engineer and Owner. This Agreement supersedes all prior
agreements, contracts, proposals, representations, negotiations, letters, or other communica-
tions between the Engineer and Owner pertaining to the Services, whether written or oral.
This Agreement may not be modified unless such modifications are evidenced in writing signed
by both Engineer and Owner.
ARTICLE 19.0 - SUCCESSORS AND ASSIGNS
19.1 Owner and Engineer each binds himself and his partners, successors, executors, ad.
ministrators, assigns and legal representatives to the other party to this Agreement
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' and to the partners, successors, executors, administrators, assigns, and legal representatives
of such other party, In respect to all covenants, agreements, and obligations of this Agreement.
19.2 Neither Owner nor Engineer shall assign, sublet, or transfer any rights under or interest
in (including, but witho-: t limitation, monies that may become due or monies that are due) this
Agreement without the written consent of the other, except as stated in paragraph 19.1 and
` except tothe extent that the effect of this limitation maybe restricted by law. Unless specifically
I stated to the contrary in any written consent to an assignment, no assignment will release or
discharge the assignor from any duty or responsibility under this Agreement. Nothing contained i
in this paragraph shall prevent Engineer from employing such independent consultants,
associates, and subcontract.,rs as he may deem appropriate to assist him in the performance
of services rendered
19.3 Nothing herein shall be construed to give any rights or benefits hereunder to anyone other
than Owner and Engineer. )
IN WITNESS WHEREOF, the parties haveexecuted this Agreement by their duty authorized
representatives effective the day and year first above written.
CITY OF DENTON, TEXAS
By
(Date)
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BLACK & VEATCH, ENGINEERS-ARCHITECTS
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(Date)
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ATTACHMENT 1.0
SCOPE OF ENGINEERING SERVICES
INTRODUCTION
This Scope of Engineering Services describes Black & Veatch's responsibilities relating to the
Ray Roberts Hydroelectric Project. The schedule for the project accompanies this attachment.
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BLACK & VEATCH'S RESPONSIBILITIES
Black & Veatch agrees to accomplish the following activities to provide the Owner appropriate
and necessary results from such activities.
A. Project Air n3atration
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(1) Records. Maintain the necessary project records, reports, manuals, calcula• !
tions, and technical data. Maintain records of financial management data,
schedules, reports, and analyses of the project.
(2) Conferences. Hold periodic conferences with the Owner to report on
progress and status, and to discuss solution to possible problems.
(3) Quality Control. Apply Black & Vestch's standing quality control program
to the project consistent with the needs of the project,
B, Project Planning and Control
(1) Project Instructions. Prepare Project Instructions that will establish the
proced j" and project file system necessary to control the administrative
interfaces among the Owner, Black & Veatch, and third parties.
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(2) Scheduling. On the basis of general schedule milestones established by the
Owner and Black & Veatch, develop and periodically update project schedule
for engineering, design, and procurement.
(3) Coat Estimating and Budgets. Prepare a project cost estimate The estimate
will be developed after design parameters have been successfully established
to define contract accounts prior to the purchase of plant equipment.
(4) Engineering Progress Reports, Prepare and periodically submit to the
Owner reports on design, cost, and schedule status of the project. Any signifi.
cant changes in design, project costs, or schedule during the preceeding
period will be reported, the reasons for such changes will be stated, and recom•
mendations will be made for appropriate action.
C. Determination of Project Design Basis
(1) Review Project Feasibility. Based on economic parameters provided by the
Owner, perform an economic assessment of the licensed project.
(2) Project Design Namoi anduni. Prepare a Project Design Memorandu-A defin-
ing the design criteria to be incorporated in the detailed design. The quali•
ty of specified materials and oonatruction work will be consistent with project
longevity, reliability goals, and overall project costs.
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J3) Surveys. Provide topographic and hydrogmphic surveys as required for the
project.
(4) Hydraulic Design. Perform a transient analysis of the hydraulic system in-
eluding the existing fish hatchery supply lire to determine appropri ate valve
I closure times.
(6) Explorations. Provide subsurface foundations explorations and soils in-
vestigations as required for tta project.
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(6) Soil Resistivity Measurements. Provide enginocring services for onsite
measurement of soil resistivity to support electrical grounding and cathodic
protection design.
D. U"rining Assistance
Provide technical and licensing support to secure remaining permits and licenses
and to comply with terms and conditions of existing licenses and permits. Provide
necessary drawings and data to secure required design reviews by the Corps of
Engineers, FERC, and other ejencies. Assist the Owner, as required in negotiating
the Memorandum of Understanding with the Corps of Enteneers.
E. Design Engineering
(1) General
(a) Complete designs, equipment, sizing, drawings, specifications, and
other supporting efforts to the degree of detail that competent con-
tractors can clearly determine manufacturing and construction work
requirements. Drawings will be prepared to minimize field engineer
ing design and associated construction delays.
(b) Prepare calculations as required fordesign decisions, equipment and
m,'erial selection, and preparation of construction drawings.
(c) Develop the detailed site arrangement including provisions for loca•
tion of all structures and equipment.
(d) Prepare preliminary drawings of equipment arrangements for the
Owner's review and comment, and final arrangement drawings for
construction.
(e) Prepare construction drawings including the following.
Site arrangement ipensock and powerhouse).
Plant arrangements.
Bifurcation at exlating outlet facility.
Penstock.
Roads and walkways.
Grading and fencing.
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Drainage.
Foundations.
Structural steel, platforms, and stairs.
Structural concrete
Equipment location.
Piping 2.112 Inches and larger.
1 7bmpomry piping.
Raceway
Fire protection.
Underground utilities.
Gioundinj and cathodic protection.
Lighting and control wiring.
Electrical schematic and interconnection diagrams.
Others as required. j
(2) CivillStructureJ
(a) Provide design engineering for construction facilities including
laydown areas, parking lots. and drainage.
(b) Provide analysis of geotechnicai investigations and slit borings for
foundation design.
(c) Provide detailed deelgn drawings for hydraulic structures inOuding
penstocks and valve structuree in Accordance with applicable code
requirements and seismic design criteria.
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(d) Provide detailed design for powerhouse and auxiliary structures in-
cluding foundations, concrete Lnd reinforcing steel, structural steel,
platforms, stairs, and enclosures.
(e) Provide detailed design for foundations and supporting members for
all equipment.
(f) Provide archit /aural design for the facilities.
(3) Mechanical
(a) Provide design engineering including piping and instrument
diagrams, and piping design of auxiliary mechanical equipment such
as the equipment coding water system and other necessary
mechanical systems.
(b) Provide design engirw,ering of heating, ventilating, and air condition.
ing systems (HVAC) for plant facilities. This will include ar-
rangements of HVAC equipment, and urJt heaters which wili be
shown on design drawings.
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J4) Electrical
(a) Prepare grounding dm%ings showing grounding method and con-
nection to major equipment.
(b) Prepare raceway and circuit lists for elcctrical installation.
(c) Prepare raceway drawings to be used In conjunction with raceway
and circuit lists.
(d) Prepare lighting and communications drawings for all permanent
facilities. i
(5) Instrument and Control
(a) Prepare control and instrument schematic and interconnection
diagrams showing electrical control functions and devices. Interface
connection diagrams will be prepared for all electrical equipment.
(b) Prepare Instrument installation drawings.
(e) Switchyard
(a) Provide engineering design for the switchyard.
F. Procurement
(1) Equipment Spedfiations. Prepare specifications for all major material and
equipment Including spare parts. Unless otherwise directed by the Owner,
material and equipment will be purchased through competitive bidding and
flied price contracts. The following purchase specifications are planned.
(a) 'lhrbine•geneiator and, station electrical equipment.
(b) Penstock.
(c) Valves.
(d) Switchyard electrical equipment.
(2) Construction Specifications. Prepare construction specifications as re
quired. It Is anticipated that only one construction package will be neowary.
(3) Bidders Wt. Prepare a list of potential bidders for equipment and con,
etruction procurement as required and submit this list to the Owner for
review and final bidder selection.
(4) Bid Evaluation. Prepays a technical and economic evaluation of •Mndor and
contractor proposals or bids and submit recommendatlons to the Owner.
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16) Contracts and Purchase On!ers. Prepare the purchase order or contract f
issue of each specification for the Owner's execution. Establish engineer. E
Ing, fabrication, delivery, and construction schedules as applicable }
(6) Procmalj g 9ubn ittals. Receive and review vendor supplied data for con.
formance with contract requirements. f
(7) Procl:rement Files. Index and maintain procurement files.
18) Progreaa Meetings. P"Apate In meetings with contractors, suppliers, and i
the Owner as required for effective review of progress and coordination of
design, construction, and ctartup activities. ;
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(9) Contract Administration. Perform all contract administration for equip-
ment and materials contracts.
(101 Delivery Status and Expediting. Monitor the status of equipment manufac-
ture and delivery and perform experliting when appropriate,
G. Resident Engineering
The Engineer shall provide resident engineering services as outlined below.
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11) Establish a field project office and furnish resident engineering personnel.
The scope of services Includes 120 man-days of effort by a resident engineer.
This effort will be supplemented, as required, by the Owner.
12) Arrange for theconstruction contractor's unloading, handling, and storage
of materials. Determine compliance with specifications acid Inspect for
evidence of damaga
13) Maintain records of deliveries of materials for use in checking of progress
payment Invoices and for scheduling purposes.
14) Monitor the material delivery commitments specified In material purchase
contracts to ensure the shipment of material will coincide with the project
construction schedule
(5) Monitor and inspect to the extent practical activities of the construction
contractor to ensure compliar a with the specifications and contract
documents.
(e) Monitor construction progmes by means of a project construction schedule
17) Participate In scheduling and oonstruction conferences with the Owner and
construction contractor as required,
18) Review progress payment invoices and melee recommendations to the Owner
for payment of constructlor contracts by the Owner.
(9) Initiate change orders as required for any required field modification.
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(10) Supply the necessary technical support in the field to Interpret drawings
and perform such other engineering Interface work as may be required In
support of the construction.
111) Conform Black & Veatch drawings to agree with construction records and
furnish to the Owner the original my)ar tracings of all drawings, The drew-
Inge will be provided at the conclusion of the project. Black & Veatch will )
retaln one set of aperture cards for record purposes.
H. Engineering Completion
The Engineer shall provide the following engineering completion services.
i 11) System Descriptions. Prepare preliminary and final system descriptions
for all plant systems. A complete system description will Include as a
minimum the following.
General deecrip",)n of system functions and operation.
(b) Instrument and co itroi diagrams.
` (c) Control logic diagrams.
(d) Description of system equipment,
(e) Equipment performance curves.
(f) Preoperational testing requirements.
I (g) References such as related drawings and manuals.
(2) Proopwadonal Testing and Startup. Black & Veatch will establish the total
plant startup sequence and will be responsible for writing and supplying
a Plant Startup Manual. The manual will be prepared on a system basis.
The Owner's operating organization will supply Input and assist personnel
in writing and preparation of this manual. Black & Veatch will submit the
Plant Startup Manual to the Owner for review and approval. The Owner
will operate all equipment and shall be solely responsible for system and
plant operation and for the adoquucy of the Plant Startup Manual. As a
part of startup of individual systems, preoperational tests will be performed
conaistingof final Inspection of all equipment and the energizing and runn•
Ing of all equipment arid systems. Systems will be Independently tested for
' proper operation.
Black & Veatch will establish aystem acceptance criteria that reflect system
deslR and the vendors' predicted performances, Test procedures will be
'prepared by Black & Veatch for review and approval by the Owner.
(3) Performance Acceptance Teats. For warranty purposes, oversee equipment
performance acceptance tests when required by the Owner. Black & Veatch
` will set the test requirements based on applicable performance teat pea
cedures. Toots will be performed by the Owner. Black & Veatch will review
test results and make recommendations to the Owner concerning acceptance
or any contract adjustment that may be required.
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M Operating Marsual, Provide a Plant Operating Manual, The Owner will
supply input and assist Black & Veatch personnel in the preparst(on of this
manual. The manual will Include plant startup, shutdown, normal, abnor-
mal, and emergency operating conditions. The Owner shall be reeponsible
to review and approve the Operating Manual and shall be solely responsl.
bie for Its use
OWNER'S RESPONSIBILITIES j
The following activities for the projoct will be accomplished by the Owner or others and results
from such activities provided to Block & Veatch.
(1) Approve all procedures jointly established to govern the relationships between the
owner, Black & Veatch, and third parties Involved in the project. j
(2) Provide financing and general administration, i
(3) Establish the a~tual disbursements of all funds to contractors,
(4) Establish policy decisions relating to administration of the project,
(6) Make final engineering and planning decisions in a timely manner. Black & Veatch
will provide the appropriate information and recommendations for consideration
by the Owner.
(6) Execute and Issue the formal purchase orders and contracts. Black & Veatch will
provide appropriate deteiled Information, summaries, and documents for the use
of the Owner.
(7) Provide general accounting as required. Black & Veatch will provide appropriate
cost breakdowns and summaries for use by the Owner.
(e) Provide milestone schedule dates defining the Owner's time-related requirements.
(9) Make formal application for and obtain all licensee, permits, and approvals required
for the project by federal, state, and county or local agpncies. Coordinate agency
consultation and review of project features.
110) Obtain water rights as required
ill) Obtaih all legal surveys and permission for access to property, purchase all land,
an l obtain all land rights.
(12) Prrovtde economic criteria for use by Black & Veatch for conducting engineering
studies and evaluating equipment bids.
(13) Providecoples of all available documentation and reports related to the project in.
eluding, but not limited to, governmental reports, surveys, memoranda, and Impact
statements; feasibility studies; license applications Including amendments thereto;
maps; and hydrological, geological, and meteorological reports and summaries,
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(11) Provide engineering and construction management services related to design and
construction of tranemisalon and distribution system out from the switchyard.
1161 Provide engineering, design, and Installation of the supervisory control system to
a plant Interface terminal.
116) Provide resident engineering services at the project site to supplement the reeldent l
engineering services Included (r. this Scope of Services.
(17) Enter claims with suppliers and contractors, as required, for shortages and damages
to materials. Formally transfer materials to the construction contractor and ob•
tain receipts for such transfers.
EQUIPM ;NT AND MATERIAL SUPPLIERS' RESFONSIBILITIES
Equipment and material suppliers will be responsible to furnish equipment and materials as
specified and as scheduled In accordance with pumhaseorders and contracts prepared byBlack
& Veatch and awarded directly by the Owner. All major Items of equipment will be purchased
directly from manufacturers or vendors based upon detailed specifications prepared by Black
& Veatch.
FIELD CONSTRUCTION CONTRACTORS' RESPONSIBILITIES
The construction work will be performed under one or more separate contracts for power plant
construction. Each of the contractors for field construction work will be responsible as an in.
dependent contractor under each respective contract prepared by Black & Veatch and awarded
by the Owner to accomplish the following.
11) Supply all svpenislon, labor, and construction equipment required to perform the
specified construction and Installation work in a manner acceptable to the Owner
and Black & Veatch.
12) Furnish In strict accordance with the contract those items of material and equip-
meet specified to be furnished by the contractor for Incorporation in the perma.
nent construction.
13) Unload store, and maintain Owner and contractor furnished equipment and expedite
delivery of contractor furnished equipment.
(S) Perform the construction work in accordance with the contract requirements and
the construction schedule established for the project. The constructior schedule
will be'included as a contract requirement,
Ib) Provide field offica furnishings, general office supplies, end clerical services for Black
& Veatch and the Owner's field personnel.
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ATTACHMENT 2.0
COMPENSATION
Owner shall pay to the Engineer for the perfonnance of the Services the sum of the following
amounts, i
11) The amount of 1.86 times payroll costa for the actual rime of office personrel ap• s
pliad to the Services. I
(2) An amount equal to the actual wit-of-pocket cost or standard charges for all ex•
penses Incurred by Engineer directly chargeable to the Services rendered pursuant 1
to this Agreement. Such expenses shall specifically Include, but are not necessarily
limited to, the following.
(a) Long distance telephone expenses,
(b) Standard charges for operating time actually applied to the Services of
Engineer's computer center, other computer centers, and Engineer's
automated drafting systems.
(c) Prints, reproductions, word processing, and printed documents at standard
ratee.
(d) Reasonable traveling a A living expenses for personnel,
(e) The actual coet paid by the Engineer to third parties.
(q Other direct exptnses related to the Services.
An escalation rate of no more than five percent per year will be applied to salary costs for serv;ces
performed subsequent to December 31, 1988.
Payroll costa Include actual salary plus allowances for holidays, vacation, sick leave, FICA and
untm; loyment taxes, worker's compensation Insurance, and employee benefits Including medical
Insurance, supplemental retirement programs, Ills insurance, Incentive compensation, tuition
reimbursements, and other miscellaneous benefits.
The payroll allows nce, exclusive of holidays, shall be fixed for the term of this Agreement at
thirty (30) percent of the hourly salary rate. Hourly salary rates shall be equal to the monthly
salary divided by tl-i number of regularly scheduled working howl during the Engineer's fiscal
month; thlia, the allowance for holidays is provided In the hourly salary rata
The Enginrer'a fiscal :nonth Is from the 27th day of each month through the 26th day of the
succeedirg month.
Engineer will sub*dt to Owner monthly Invoices for Services performed. Each Invoice will be
,,ubmitted by about the fifteenth day of the month following the month during which such Ser•
vices were performed. Owner agrees to pay Engineer's monthly Invoice within 30 days after
the Invoice date and to pay Engineer a carrying charge of 14S percent per month (18 percent
per year) or the m&Amum rate allowed by law, if less, on all amounts remaining unpaid after
60 days following an invoice Bate,
Owner has the right to audit the time reco-de and salrries of personnel and charges for direct
expenses for assignments for which cost-plus curu;tasation Is provided.
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! Engineer agrees that the total amount payable by Owner fo< the Services shall not exceed THREE
HUNDRED FORTY-SIX THOUSAND DOLLARS ($318,000) without prior written approval
from the owner provided the Services are performed in accordance w!lh the schedule accompa
nying Attachment 1.0.
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DATE; 5/17/88
CITY COUNCIL REPORT FORMAT
TO: Mayor and Members of the City Council
FROM: Lloyd Y. Harrell, City Manager
SUBJECT: A resolution amending the Final Statement submitted to H.U.D.
June 16, 1981.
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RECOMMENDATION:
Staff recommends approval
SUMMARY:
Funds originally allocated to sidewalks and parking lots at the M.L.K.
i Jr. Center will be spent for the purchase of major equipment items.
PROGRAMS, DEPARTMENTS OR GRUUI'S AFFECTED:
Parks and Recreation will initiate purchases, CDBG will monitor
expenditures.
FISCAL 1MI'ACT:
N/A
Res tfully Yu. mitted'
. re
Ci y Manager
Pr
red by::
T", , ~a I'-) I
Barbara KOSS
Community Development Coordinator
Mppr
a e'~ e erector
for Planning and Development
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3061,
RESOLUTION NO.
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A RESOLUTION BY THE CITY OF DENTON, TEXAS, AUTHORIZING THE CITY
MANAGER TO SIGN AND SUBMIT AN AMENDMENT TO THE FINAL STATEMENT OF
OBJECTIVES AND PROJECTED USE OF FUNDS SUBMITTED JUNE 16, 1987 TO
THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT WITH APPROPRIATE }
VERIFICATIONS, AS AUTHORIZED AND REQUIRED BY THE HOUSING AND
COMMONITY DEVELOPMENT ACT OF 1974, AS AMENDED; AND DECLARING AN
EFFECTIVE DATE.
r WHEREAS, the City of Denton, Texas; is concerned with the {
development of viabl+ urban communities, including decent
housing, a suitable l.'ving environment and expanded economic
opportunities; and 1
>rHEREASI the City of Denton, Texas, bas a special concern for I
persons of low and moderate income; and
WHEREAS, the City of Denton, Texas, as an entitlement city,
has prepared, through a citizen participation process, a program
for utilizing its third year entitlement funds in the approximate
amount of $557,384.00; and
WHEREAS, the City of Denton, Texas, had previously allocated
an approximate amount of $100,000 of the entitlement funds for
funding the construction of Martin Luther King, Jr. Community
Center sidewalks and parking lots; and
WHEREAS, the City of Denton, Texas, now desires to reallocate
an approximate amount of $100,000 of the Martin Luther King, Jr.
sidewalk and parking lot funds for the purpose of purchasing
major equipment items and fixtures for the Martin Luther King,
Jr. Community Center; NOW, THEREFORE,
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DENTON:
SECTION I. That the City Council of the City of Denton,
Texas, authorizes the City M4nager to sign and submit to the
Department of Housing and Urban Development an amendment for the
reallocation of funds to the 1986 Final Statement that was
previously submitted for a grant application and appropriate
assurance for entitlement funds under the Housing and Community
Development Act of 1974, as amended.
SECTION II. That the City Council of the City of Denton,
Texas, cut or zee the Executive Director of Planning and
Community Development to handle all fiscal and administrative
1 matters related to the amended final statement.
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SECTION III. That this resolution shall become effective
upon its passage and approval,
imme ate Y
SECTION IV. That the City secretary is hereby authorized to
furn s cop es of this resolution to 1111 interested parties.
day of 1988.
PASSED AND APPROVED thU. the
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DEBRA A. DRAYOVITCH3 CITY ATTORNEY
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DATE: May 17,1988
CITY COUNCIL REPORT FORMAT
T0; Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: Approval of a resolution authorizing the City Manager to sign and E
submit to the Dept. of Housing and Urban Development a 1988 Final
Statement of Objectives and Projected Use of Funds.
RECOMMENDATIONihe CDBG Committee recommends approval. Their approval is contingent on
review of the programs by the Human Resources Committee. LULAC will be expected to
submit detailed descriptions of each program within 90 days of this resolution. The
HRC will review the plans and make recommendations.
SUMMARY:
Three public hearings were held to gain citizen input /suggestions on the use of
CDBG funds. Proposals from citizens and City staff were reviewed by the CDBG
Committee before recommendations were made.
PROGRAMS DEPARTMENTS OR_GRUUPS AFFECTED:
CDBG staff will work with LULAC, the Denton Housing Authority, and the Parks
and Recreation Department to implement programs.
FISCAL IMPACT:
Programs will be administered with CDBG administrative funds.
*Lt tfully s bmitted:
a
anager
P ared by:
~
8~ tbara OSS
Community Develipment Coordinator
` App oved:
-Frank Robbins
Executive Director
for Planning and Development
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RESOLUTION NO.
A RESOLUTION BY THE CITY OF DENTON, TEXAS, AUTHORIZING THE CITY
MANAGER TO SIGN AND SUBMIT TO THE DEPARTMENT OF HOUSING AND I
URBAN DEVELOPMENT A FINAL STATEMENT OF OBJECTIVES AND PROJECTED
` USE OF FUNDS WITH APPROPRIATE CERTIFICATIONS, AS AUTHORIZED AND
I REQUIRED BY THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974, !
AS AMENDED; AND PROVIDING FOR AN EFFECTIVE DATE. `
WHEREAS, the City of Denton, Texas, is concerned with the
development of viable urban communities, including decent
housing, a suitable living environment and expanded economic
opportunities; and
WHEREAS, the City of Denton, Texas, has a special concern
for persons of low and moderate income; and
1 WHEREAS, the City of Denton, Texas, as an entitlement City,
has prepared, through a citizen participation process, a program
for utilizing its fifth year entitlement funds in the approximate
amount of $553,966; and
EREAS, the public hearing will have been held in accordance
j withWH
the law, and
x
WHEREAS, the Act requires an application and appropriate
certification; NOW, THEREFORE,
i BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DENTON:
SECTION I. That the City Council of the City of Denton,
Texas, aut or zes the City Manager to sign and submit to the
Department of Housing and Urban revelopment a grant application
and appropriate assurances for entitlement funds under the
Housing and Community Development Act of 1974, as amended.
SECTION 11. That the City Council of the City of Denton,
Texas, aut orizes the Director of Planning and Community
Development to handle all fiscal and administrative matters
ll related to the application, the Housing Assistance Plan aad the
assurances.
SECTION III. That the City Secretary is hereby authorized
to furn s cop ea of this resolution to all interested parties.
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FINAL STATEMENT OF
COMMUNITY DEVELOPMENT OBJECTIVES
AND PROJECTED USE OF FUNDS
The objective of the City of Denton's Community Development Block Grant
Program is to support activities which are directed toward the specific
objective of development of viable urban communities by providing decent
housing, a suitable living environment, and expanding economic opportunity,
f principally for persons of low a,ad moderate income. The City anticiE)tes I!
receiving approximately $553,966 for its 1988 program year. Proposed
activities and objectives are as follows. s
1. Housing Rehabilitation $369,801.00
Continuation of the existing program to rehabilitate substandard houses
inhabited by low or moderate income persons living in the city.
Objectives To bring existing housing into compliance with housing code
and arrest deteriorating neighborhoods in the target area.
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2, Demolition and Lot Clearance $150000.00
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continuation of the 1984/1985 program to demolish and remove vacant,
substandard structures that contribute to the deterioration of neighbor-
hoods. Demolition activities will take place within the targeted area,
r. Objectives To arrest deterioration of targeted neighborhood, and
eliminate major health hazards in the target area.
t 3, MLR Irrigation $8,000.00
s installation of an irrigation system for the new Martin Luther King, Jr.
Community Center located on Newton Street between Morse and Nilson Streets
in the targeted area.
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Objectives To improve the quality of life and promote neighborhood
stabilization in the targeted area.
MLR Landscaping $10,100.00
Landscaping for the new Martin Luther Ring, Jr. Community Center. Project
will include landscaping around the building and in the park.
Objectives To Improve the quality of life and promote neighborhood
stabilization in the targeted area.
S, English as a second Language $26,550.00
(E,S.L.) Classes
An instructor will be hired to teach English to non-English speaking
citizens. Classes will be taped and shown on cable in order to reach a
greater number of citizens,
objective: Improvement of public services provided to low and moderate
income residents,
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Finrl Statement of
Community Development Objectives
and Projected use of Funds
Page 2
6. Educational Assistance Program $21,212.00
Program will be set up to counsel low income students and their families
concerning educational opportunities. Program personnel will seek out
scholarships available to law income students and assist students in the
application process. (I
Objective: Improvement of public services provided to low and moderate
income residents.
7. Phoenix Apartment Sidewalks $30000.00
{ Construction of sidewalks at the Phoenix Apartments from Building 308
3 south along Auddell to Wilson Street in the targeted area.
Objective: To improve the quality of life and promote stabilization in
the targeted area,
8. Administration $1000000.00
Program management, coordination, monitoring and evaluation associated
with carrying out eligible grant activities.
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Approved Minutes
Community Development Block Grant Committee
` April 11, 1988 i
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` The regular meeting of the Community Development Block Grant
I Committee of the City of Denton, Texas, was held on April 11,
1988, at the Service Center Training Room.
Members Present: Lucy Campbell, Don Chipman, Sibyl Evans,
Jo Luker, Rosemary Rodriguez, {
Dennis Stephens, Sarah Packer, Rey Trejo, and
Connie Wells
Staff Present: Barbara Ross, Community Development
Coordinator and Penny Black, Secretary
Guest: Present: Terry Tate, Denton Record-Chronicle,
Wally Duvall, and Council Member Randall Boyd
1. Chairperson Connie Wells called the meeting to order at
5:45 p.m. Ms. Wells called for a motion to approve the
March 31, 1988, meeting minutes. Mr. Stephens made the
6 motion and-MS. Rodriguez seconded the motion. The
minutes were approved as corrected by a unanimous vote.
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II. Ms. Wells opened a discussion of the 1988-89 grant
funding requests. Ms. Rodriguez asked Me. Rosa to
summarize the criteria for acceptable CDBG funded
Projects.
Ms. Ross said basically the grant funds are set up to
assist low-to-moderate income individuals/communities.
The requests received are all projects located in the
targeted area which is actually a large area of the
City. Ms. Ross also said all requests received are
eligible HUD projects, some may benefit low/moderate
income individuals directly and indirectly.
Justification of projects funded are more easily
accomplished when grant money is spent to directly
benefit individuals than when indirectly benefitting
individuals.
Ms. Wells asked if the committee believed there were any
re uests on the ranking sheet that did not meet CDBG
criteria and if so, would they express their concerns at
this time.
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CDBG Committee Minutes
April 110 1988
Page 2
Ms. Luker said she thought the major thrust for the
grant was to assist with housing needs and many requests
did not focus on housing.
Ms. Ross said in terms of the budget yes, housing is our
major thrus_, most cities administer housing and various k
other projects through the grant program.
Ms. Luker expressed her concerns for not funding the 1
Main Street Program. t
Ms. Ross said
possible funding for the Main Street !
project could be the urban Development Action Grant
j (UDAG) since the downtown area is an eligible area.
Ms. Campbell asked had there been any UDAG projects
recently.
Ms. Ross said no.
Mr. Chipman believed the opticom was a worthwhile
project although the request seems more like a C.I.P.
project not CDBG.
Ms, Wells agreed with Mr. Chipman.
Ms. Evans said she thought the Opticom request was
$3,000 per intersection.
MS. Rods said the original request was for $4,500 per
l intersection.
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There was a general consensus for deleting the opticom
request.
Ms. Campbell believed the Fire Safety Education officer,
Literature, and C.P.R. request corresponded with the
DISD programs and not CDBG.
Ms. Wells said she had spoken with Mr. Klinke and
presently they have seven instructor/trainers staffed in
Electric Distri!t!rion.
Ms. Parker said also there are school workshops for the
C.P.R training.
There was a general consensus for deleting all Fire
Department requests.
Mr. Stephens opened a discussion on the Alexander Street
drainage project.
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CDBG Committee Minutes
April 11, 1988
Page 3
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Ms. Campbell asked Ms. Parker if the residents in that
area were being flooded.
Ms. Parker said some of the park area floods and
residents' yards are washed up when a heavy rain falls,
although the City Manager was out there today and she }
felt like something is going to be done about this even
if CDBG does not fund it.
Ms. Ross added that Mr. Clark had also requested the j
j project to be a possible C.I.P. project in a memo to
David Ellison, Assistant to the City Manager.
There was a general consensus to delete the Alexander
Street Drainage Project.
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The Parks Department requests were discussed.
j Ms. Luker asked when was the construction completion
II date.
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Ms. Ross said she believed December 1988.
Ms. Rodriguez questioned if the MLK Center requests were
something that could be added to the following year's
funding.
Ms. Wells said she believed the construction completion
would be in the Spring of 1989.
I Mr. Boyd said the contract time is 9-10 months which'was
a shorter time for completion than expected, and he
believed December 1988 was the correct time of the
completion date.
Ms. Ross added the the 1988-89 fiscal year began on
July 18, 1988.
Ms. Wellc believed the 140,000 request for jogging
trails at the Civic Center Park did not directly benefit
low/moderate income persons.
Mr. Chipman felt like the 025,000 pavilion request at
the Civic Center Park would only overcrowd the park more
and expressed his concerns for not funding this project.
Mr. Boyd said the Civic Center Park is highly used by
many citizens.
Ms. Rodriguez agreed with Mr. Boyd although she believed
presently there were greater needs in the community than
the requested Civic Center Park projects.
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CDBG Committee Minutes
April 11, 1988
Page 4
There was a general consensus to delete the $25,000
Civic Center Park improvements, the $250000 pavilion,
the $40,000 jogging trails, the $100,000 ool and Senior
Center parking lot improvements, and the 20,000
renovation of the Civi.- Center restrooms.
Ms. Rodriguez opened a discussion on the park erection f
in the NTSU area. ,
Ms. Ross said the ranking request of $500000 included
the lot cost of $45,000 and material cost for $5,000 or
$30,000 including the lot cost and $5,000 for material
cost.
Ms. Wells said she believed the idea was great, although
i she felt it was still in the planning phase.
Ms, Rodriguez said there were lots of apartments in the
area and she felt like the neighborhood managers could
get together and raise money to erect the park.
There was a general consensus to delete the Neighborhood
Park request in West Denton.
# Ms. Campbell expressed her concerns for acquisition
requests around the MLK Center and the Phoenix Pack.
Ms. Campbell said that there was lots of work to be done
in those areas before any more property is acquired.
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Ma. Ross mentioned her conversation with Bob Tickner and
said that he had been notified that property at
1210 Wilson is presently up for sale.
There was a general consensus to delete the MLK and
Phoenix Acquisition requests.
Ms. Rodriguez asked if the MLK irrigation and
landscaping requests were in the running.
Ms. Wells said yes.
Ms. Luker asked about the previously allocated $100,000
from the 1987-88 grant set aside for equipment purchases.
Ms. Rose said she had received a list from the Parks and
Recreation Department with items such as scoreboards,
portable bleachers, weight equipment and equipment items
that will remain in the center to be purchased with that
$100,000.
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CDBG Committee Minutes
April 11, 1988
Page 5 !
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Ms. Wells asked if $15,000-18,000 was left from the
allocated equipment monies, could the irrigation/
landscaping be paid for out of the $100,000 without
invoking Davis Bacon requirements.
Ms. Ross said
yes it could be done after center
construction was completed by rebidding improvements
separately. Ms. Ross said there was $30,000 Ludgeted
for the Morse Street improvements and bids have come in
around $17,500 so there is extra monies if MLK Center
requests are not granted until later on in the year.
Ms, Rodriguez believed that the Parks and Recreation l
Department should use current monies ($100,000) for the
center projects.
Ms. Ross mentioned the Urban Excellence Award for which
HUD has invited staff to apply. They were interested
j after hearing Coretta King may come to dedicate the
center. She stated she was not sure if Ms. King would
still bet doing that.
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Mr. Boyd said due to health reasons Ms. King would only
be at TWU although she was willing to ride by the site
and wave to the citizens so Council requested possibly
j she return after the center was built,
Ms, Rodriguez thoLght the King children might cone
beca-ise they were active.
Mr. Boyd considered this a good idea.
The committee wished the staff good luck on the Urban
Excellence Award.
Mr. Trejo questioned Ms. King's absence due to bad
health and wondered if she declined because they (King
family) did not want to seem to support Jackson's
candidacy for President.
Ms. Luker asked if someone would brief her on the
Phoenix acquisition.
Ms. Ross said the request was made to acquire some lots
surrounding the Phoenix Park and open them up to
Sycamore Street.
Ms, Campbell said there is a creek between Bradshaw and
Sycamore,
Ms. ROSS said she had spoken with Barbara Taffel of the
II Denton Housing Authority earlier and she had said the
i Park was not used much by small kids,
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CDBG Committee Minutes
April 11, 1988
Page 6
Ms, Wells said with the opening of the MLK Center she
believed many small kids would go there.
Ms. Luker said she did not believe the Main Street
Project is a CDBG project that would benefit many
low/moderate individuals,
Ms, Campbell asked how was the Small Business
Development Center doing. ;
Ms, Ross said none of the allocated $25,000 had been
spent.
Ms. Wells said seminars had been planned, there were {
SCORF individuals working to assist small businesses and I
some match money will be used through JTPA. She
believed the Main Street project was more involved with
urban renewal.
Ms. Ross mentioned that the Main Street Project will be
tied in with the Historic Landmark Commission (HLC).
Ms. Wells said there had been suggestions to renovate
several apartments around the square for possible
elderly housing.
Ms. Ross said CDBG had recently received $500,000 for
rental rehabilitation and it's been discussed that these
funds could assist Main Street in renovation activities.
Mr. Duvall said if do+ntown is not revived, lots of
pample will lose jobs and many businesses will probably
move out.
Ms. Rodriguez asked if the Chamber could assist with
funding.
Mr. Boyd said the progran was mainly funded through the
Federal Main Street Program.
Ms. Ross added that in most self-initiated cities the
program is funded by the hotel-motel tax.
Mr. Chipman again expressed his opposition to funding
the Main Street Program,
Ms. Wells opened a discussion on Parents Anonymous.
Ms. Luker felt this request was more of a Human Resource
Committee request.
Mr. Stephens asked if MHMR offered services that could
` fulfill Ms. Guthrie's request.
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CDBG Committee Minutes
April 11, 1988
Page 7
Ms. Rodriguez said there were grants available for
better parenting skills and the Library had resources
for locating various grants. She also said she believed
the group had been in operation for more than a few li
months.
There was a general consensus for deleting the Parents E'
Anonymous request.
Ms. Ross opened a discussion on the demolition program. i
She explained that this request is a continuation of the
demolition program. It was requested by Julia Moore of
Public Works.
Mr. Boyd said vacant, substandard, dilapidated E
structures are one of the problems mentioned regularly
in his precinct.
Ms. Ross said the Code Enforcement officials had come to
a point where they could pursue demolition of structures
where no owner/heirs could be located.
Ms. Rodriguez asked if Bell Avenue/Hickory area was in
the targeted area.
Ms. Ross said yes.
Mr. Parker said even if taxes are paid up that property
owners should be responsible for the upkeep of their
property,
Ms. Ross agreed. She also added that Ms. McAdams had
requested that no cehabable structures be demolished.
Mr. Trejo asked if the City had tractors, equipment, etc.
Mo. Ross said she was unsure. She said it had been
suggested that the City do the demolition work, which in
turn would save the City money in contracting out
demolition projects.
Mr. Chipman believed the demolition program was a good
program and that it should stay in the public sector to
help provide jobs.
Ms. Ross said that a majority of our demolition
contracts were awarded to women and minority
contractors, which was good.
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CDBG Committee Minutes
April llr 1988 g
Page 8 `
Ms. Rodriguez opened a discussion on the ESL cable
programs and Ms. Garcia's request. Ms. Garcia has a
local ESL cable program which is aired on Channel 25 to
promote more literacy for the Hispanic race. Frank `
Davila is requesting a Scholarship Clearinghouse, he is
representing LULAC whose ,nain purpose is to promote
education for hispanics.
For each student that attends college a matcl of funds
are applied to LULAC's funds to assist in financing
their education. Ms. Rodriguez said she believed there
is a need to get students/parents more involved into
furthering education. Recently, there was a meeting for
Hispanic parents sponsored by DISD, who were extremely I
interested in the available educational opportunities
for themselvea and their children. Ms. Rodriguez said
Mr. Davila is the ESL and Bi-lingual Coordinator et
DISD, he was hired for this position because the
Hispanic people supported him.
Ms. Ross said Ms. Orr mentioned members of the Literacy
Board were questioning why the existing literacy
programs were not sufficient.
Mr. Trejo said he believed the purpose of the
Clearinghouse was to try and educate hispanics to learn
English and the counseling was to try and get kids to
stay in school instead of dropping out and going to work.
Ms. Rodriguez said LULAC board members view this request
as a starting point to serve Hispanics in all areas.
The Catholic Church expansion is a possibility for space
and also the schools because they are opened in the
evenings for other 'iducational- related programs.
Ms. Wells asked if Me. Garcia and Mr. Davila would
submit progress reports to the committee.
Ms. Rodriguez said she was sure they would.
Ms. Roes said the progress report request can be
incorporated into the contracts.
Mr. Chipman asked what was left to rank.
Me. Wells said rehabilitation, MLK landscaping and
irrigation, demolition, sidewalks at Phoenix, ESL
classes, and the CAaringhouse.
Ms. Rodriguez asked Me. Ross if CDBG could work with
$345,000 for rehabilitation.
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CDBG Committee Minutes
i April 11, 1988
Page 9
Ms. Ross said CDBG would use any amount of funding the
committee decided to allocate for this project.
Last year CDBG allocated $300,000 for rehabililtation'
and we had about $50,000 left from the administration
111 budget that will be used to complete the eight houses
recently awarded if this amount will cover the
rehabilitation costa.
Ms. Stephens questioned if $350,000 would get the 1
rehabilitation work completed, he suggested $25,000 more
be allocated to the rehabilitation program.
Ms. Evans wanted to discuss the main Street request
again,
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Ms. Wells suggested $20,000 go to rehabilitation and
$5,000 to the Main Street Project.
E Mr. Boyd stressed that the areas of downtown need to be
revitalized or they would be downgraded and blighted
like the Sherman, Texas downtown which was very
distressing.
Ms. Luker asked Ms. Wells if she was on the Main Street
Board while questioning a possible confiict of interest.
Ms. Wells said yes she was a board member, she then
Asked Ms. Rodriguez if she was a LULAC board member.
Ms. Rodriguez said no, she was not a LULAC board member.
Ms. Camphel► said if the downtown area can be improved
with $5,000 she believed the committee should use it to
support the area.
Ms. Luker told Mr. Boyd she did not believe he had any
right to make further comments about the Main Street
funding due to the location of his office which could be
viewed as a conflict of interest. Ms. Luker said ahe
believed the marketing skills were the major ticket item
here more than low/moderate income individuals
benefitting and if the downtown area deteriorated it
would be due to a social phenomenon, one we cannr,t
control such as the new Lewisville mall opening.
Ms. Evans believed that the downtown area was like a
home, you have to manage upkeep and take care of it.
Ms. Wells called for a motion to vote on the "lain Street
request, due to the divided opinion,
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CDBG Committee Minutes
April 11, 1988
1 Page 10
Mr. Chipmr.n moved that from current CDBG monies none be
allocated to the Main Street Project. Ms. Luker
seconded the motion. The motion was passed by a vote of
5-favor to 4-opposed.
At this time there was a brief discussion of all the
projects left op the ranking list. Ms. Rodriguez
questioned some of the donation of landscaping at MLK.
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Mr. Chipman expressed his concerns for the ESL and 4
Clearinghouse requests and he believed accountability
should really show in these programs.
Ms. Wells requested an account of the Parks and
Recreation Department funds.
Ms. Ross said this information would be forwarded to the
committee when received.
Ms. Luker questioned the $200 monthly cost to Sammons
Cable Co. from the ESL program.
Ms. Wells said the $200 was a very small amount for air
time on television.
Ms. Wells entertained a motion to fund requested budget
of $553,996 as followss
MLK Irrigation - $8,000
MLK Landscaping - $10,400
Demolition - $151000
Phoenix Sidewalks - $30000
Scholarship/Counseling Clearinghouse - $21,212
ESL Program - $26,550
Housing Rehabilitation - $364,804
Ms. Rodriguez made the motion and Ms. Parker seconded
the motion . The motion passed by a unanimous vote.
Mr. Stephens expressed concerns for the Clearinghouse,
he asked if all minorities or just hispanics would
benefit.
Ms. Rodriguez said LULAC focuses mainly on hispanics and
she believed hispanics would be the prime persons to
benefit.
Ms. Ross said at one of the public hearings Ms. Garcia
had said this program would benefit all minorities also
requests should say more than scholarships.
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CDBG Committee Minutes
April 11, 1988
Page 11
Ms. Luker said we should indicate emphasis in lowering
the drop-out rate.
Ms. Rodriguez suggested that the title be changed to
Multi-Purpose Educational Clearinghouse.
i III. Ms. Wells asked was there any old business for
discussion.
The committee's response was no.
IV. Ms. Wells called for a motion to adjourn.
Mr. Trejo moved that the meeting adjourn, Ms. Parker
seconded the motion. The motion passed by a unanimous
vote. meeting adjourned at 8:15 p.m.
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DATE: 5/17/88 pp
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CITY COUNCIL REPORT FORMAT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJ ECT: A Resolution approving a contract with the Texas Department of Commerce
to receive funding for the Texas Rental Rehabilitation Program.
RECOMMENDATION: If
Staff recommends approval
S
SUMMARY:
t, The City has been awarded $500.000. from the State to continue the 84-86
M 1 Rental Rehabilitation program
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED:
h a N/A
FISCAL IMPACT:
CDBG funds will be utilized to pay program administration costs,
' Res tfully su fitted.
re
CL y Manager
r4eW red by•
r ara o s s
Community Development Coordinator
Appr v d:. '
Frank Robbins
Executive Director
for Planning and Development
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RESOLUTION NO.
A RESOLUTION OF THE CITY OF DENTON, TEXAS, APPROVING A CONTRACT
WITH THE TEXAS DEPARTMENT OF COMMERCE TO RECEIVE FUNDING FOR AND l
ADMINISTER THE TEXAS RENTAL REHABILITATION PROGRAM; AND PROVIDING
FOR AN EFFECTIVE DATE. t
G
WHEREAS, the City of Denton has applied for and been awarded
a Texas Rental Rehabilitation Program (TRRP) contract by the
Texas Department of Commerce pursuant to Section 301 of the
Housing and Urban-Rural Recovery Act of 1983; and
1
WHEREAS, the City of Denton is required to enter into a h
contract with the Texas Department of Commerce in order to I
receive funds for and administer TRRP; NOW, THEREFORE, I
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DENTON:
SECTION I. That the City Council hereby approves the
attar a contract between the City of Denton and the Texas
Department of Commerce and authorizes the Mayor to execute the
contract and any other agreements necessary to receive funding
t for and to administer the Texas'Rental Rehabilitation Program.
PASSED AND APPROVED this the day of , 1988.
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ATTEST:
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, T R
E ER WAL
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APPROVED AS TO LEGAL FORM:
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
BY:
T- ~F rr
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UAIE: 05/17/68
4
CITY LCUNCIL REPORT FORMAT
TO: Mayor and Menber5 of the City Louncil r
FRUI: Lloyd V. Haiiell, City Manager I
SUBJECT: KESCLUIIUN ACLEPTING THE RLPOH7 OF THE LF_AUTIFICATION TASK FUHCE
INSOFAk AS THL OLSIUNA11Uv OF U IRANUL,05
i
REULP ENDATIUN:
The Task Force reconrcnceo uesignation of tt+c roacways in the j
attached resolution as the najor entranceways to the City of Dentin I
for purposes of beautification. The Task Force also recorrended 1
that emphasis be given to the beautification of University Drive
aria Dallas Drive.
i
SUMMARY :
The Task Force conducted a tour of the City ano determined the major
entrances for beautification purposes.
6ACKGROUND:
The beautification Task Force was appointed in 1987 to identify
major entranceways ano determine methocs to beautify the City,
f
PROGRAMS, ULPARTMENIS OR GROUPS AFFLUIED:
n
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Beautification Task Force, staff involved in beautification process,
citizens and citizen groups interested in beautifying entrances to
the City.
FISCAL 141AC1:
No impact for the designation of the mayor entranceways for
beautification purposes.
Resp u11y $ubn eo:
to V. Harrell
Lity Manager
/by:
Prepared(f 1
1. UW ZuU/`~.~ _
ewe L arson
UtbAn Nlannez
App oved.
~Frar H, bi s
Executive Director for
Planning anu Development
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RESOLUTION NO.
A RESOLUTION ACCEPTING THE REPORT OF THE BLUE RIBBON TASK FORCE
FOR THE BEAUTIFICATION OF THE CITY INSOFAR AS THE SAME RELATES TO
THE MAJOR ROADWAYS COMPRISING ENTRANCES TO THE CITY AND BEAUTIFI-
CATION OF THOSE ENTRANCEWAYS; DESIGNATING SAID ENTRANCEWAYS AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, on January 6, 1987, the City Council of the City of
Denton created a Blue Ribbon Citizen s Task Force for the
Beautification of th3 City; and
WHEREAS, the Task Force, as part of its studies, viewed and
inspected the various streets and highways comprising entrance-
ways to the City of Denton; and
WHEREAS, the 'Cask Force discussed and reviewed the need for
improvements to such entrances through various beautification
I efforts; and
E WHEREAS, the Task Force identified the entrances to the City
of Denton and has recommended to the City Council that emphasis
should be placed on the beautification of certain entranceways;
NOW, THEREFORE,
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DENTON:
SECTION I. That the portions of the following named streets
whict~t Mty limits are identified as the major entranceways
of the City of Denton for purposes of promoting and encouraging
beautification:
I-35 North
I-35 West
I-35 East
U.S. Highway 77 (Old Sanger Road)
FM 2164 (Locust Drive
FM 428 (Sherman Drive;
Loop 288
FM 2181 (Teasley Lane)
Dallas Drive (U.S. Highway 77)
Bonnie Brae Street
U.S. Highway 377 (Fort Worth Drive)
FM 1830 (Country Club Road)
Mayhill Road
Oak Street
Hickory Street
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SECTION II. The Task Force, upon evaluation of the above
designate entranceways, recommends that special emphasis be
placed on the beautification of the entranceways on Dallas Drive
and University Drive through City projects and other
beautification efforts.
SECTION III. That this resolution shall become effective
imme atd~ e~y upon its passage and approval.
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PASSED AND APPROVED this the day of , 1988.
i f
PAY P
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ATTEST:
1
JENNIFER ALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
1 DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
BY: &iac4L~tzk
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CJTYof DENTON, TEXAS MUNICIPAL BUILDING i DENTON, TEXAS 76201 / TELEPHONE (817) 566.8200
~1 EM0 RAND U M 1
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TO: Lloyd V. Harrell, City Manager
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FROM: John E. McGrane, Executive Director of Finance i
DATE: May 13, 1988
M SUBJECT; APRIL BUDGET UPDATE
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? For the General Fund it has been a
~ goal month, and it has been a bad month. Overall
i revenue collections remain two percent (21) ahead of last year's collections as a
percent of budget. At the end of April last year, only sixty-nine percent (6911 of
j the total amount budgeted had been received, whereas at the end of April, 1988
s seventy-one percent (711) has been collected. Part of the
good news is that sales
t tax receipts were above the budgeted amounts for two consecutive months (see
attached report).
a However, part of the bau news is that, as was reported in past updates, Building and
Building related revenues, along with Court fins, are down. The Building related
( fines and fees, as compared to last year's collections and the percentage of
collections year-to-date, are as follows:
Percent of Percent of
Budg-t Budget
Year-to-Date Year-to-Date Year-to-Date Year-to-Da~.e
4/30/88 4/30/87 Current Prior Year
1. Zoning Permits 24,992 39,865 211 481
Bldg, permits 38,179 45,639 351 521
3. Excavation Permits 7,722 110592 243 611
4. Electric inspection 11,570 13,381 321 541
5. Plumbing Inspection 14,753 16,542 421 511
6. 0. T. Inspections 648 1,512 011 751
The other area concerned is with Court fines. Denton police fines, although ahead
of last year's collections, are considerably off budget. At the end of April, 19880
302,165 of the budgeted 4792,700 has been collected. The Fire Department fines are
another area of concern, wJ,th collections of only fifteen percent (151) of the total
4152,00u budget.
4
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Memo to Lloyd V. Harrell
May 13, 1988
Page 2.
On the expenditure side of the General Fund budget, it also in total looks good. At
the end of April, with fifty-eight percent (581) of the year past, total
expenditures and encumbrances as a percent of budget were at fifty-seven percent
(571). This is ahead of the same period last year; however, last year at this time,
the General Fund was experiencing a hiring freeze and a major purchase hold. Two
major areas that are of concern are Fire and Parks 6 Recreation. Their current
year-to-date expenditures and encumbrances have increased over last year.
Year-to-Date Fercent of Percent of
Expend. and Current Prior Year
j 1988 Budget Encumbrances Budget Budget
Fire 3,893,111 2,369,503 601 551
i Parks 6 Recreation 1,767,166 984,466 551 511
Overall it appears that, on the revenue side, increases in sales tax, interest
income, Texas Power and Light franchise fees, along with other minor areas are
helping to offset some of the revenue shortfalls. Also, the expenditures are
tracking fairly close, with some areas spending less than lest year.
I have attached a graph showing total City funds, revenues and expendituresi a graph
showing General Fund revenue by major area; and a graph showing major fund
expenditures. Ii you need any additional information, please advise.
i
hn F. McGrane
JFM:sjn
Attachmentc
3478E
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INTERIM REPORT APRIL 88
REV V. EXPEND - ALL FUNDS
80 1, ilkcns
1
40
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CURRENT PROJECTION PRIOR
REVENUE ® EXPENDITURES
CITY OF DENTON
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INTERIM REPORT APRIL 88
` EXPENDITURES - FUND 100
P~1,IIons
20
15
12982 13,277
1158
10
5
Q -1
CURRENT PROJECTION ?RIOR
EXPENDITURES
CITY OF DENTON
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INTERIM REPORT APRIL 88
REVENUES - FUND 100
t`l lhons
20 -
16.454 16.769
1 ~ _ 1.4..,514 -
1
1 1
5
0
CURRENT PROJECTION PRiCR
® AD VOL SALES = TAXES ® REV FEES
F/F L_J LIC/PER i'. Nilso 011 TRANS
CITY OF DENTON
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