HomeMy WebLinkAbout02-14-1989
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AGENDA
CITY OF DENTON CITY COUNCIL
February 14, 1989
f the City of Denton city council on
SpTueecisdal ay, CI•'aell Seseia14n , o 19891 at 5:30 P.M. In the Civil Defense
ruary
Room of City Hall, 215 F,. McKinney, Denton, Texas at which the
following items will be considered:
5:30 P.m.
Consider adoption of an ordinance authorizing the
1.
ci providing
city of° Denton andnSunmount Corporation; ands
Cty
for an increase in the contract price.
2. Consideration of preliminary outlook for 1989.90
budget (John McGrane).
3. Consideration of Utility Forecast (Bob Nelson).
j q. Consideration of GIS Update (Rick Svehla).
5 Consideration of Personnel Issues (Tom Klinck)
A. Management Study Health Insurance
B. Classification and pay Plan Study
consideration of update of E 9-1-1 (John McGrane).
6
7. Consideration of Planning Issues (Frank Robbins)
A. Subdivision Regulations Districts ngle C. AppendixdAP- DentonnDevelopment iPlan
D, Completion of Master Plan
8, Consideration of update on plans for recreation
centers (Steve Brinkman).
9. Consideration of update on "COPS" Program (Mike Je2).
C E R T I F I C A T E
j was posted on the
I certify that the above n Hall of the City of Denton, Texas,
bulletin beard at the City 1989 at o'clock
on the day of
(a.m.) (P.M.)~
CITY SECRETARY
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NO.
AN ORDINANCE AUTHORIZING THE EXECUTION OF A CHANGE ORDER TO A
CONTRACT BETWEEN THE CITY OF DENTON AND SUNMOUNT CORPORATION;
PROVIDING FOR AN INCREASE IN THE CONTRACT PRICE; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, on September 6, 1988, the City awarded a contract
for the construction of certain improvements to the Bolivar
Street Project in the amount of $669,519.71; and
WHEREAS, the City Manager having recommended to the Council
that a change order be authorized to amend such contract with
respect to the scope and price and said change order being in
compliance with the requirements of Chapter 252 of the Local
Government Code; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF DENTON:
SECTION I. That the change order to the contract between the
Cily an unmount Corporation, a copy of which is attached
hereto, in the amount of $109,420.00, is hereby approved and the
expenditure of funds therefor is hereby authorized.
` SECTION II. That this ordinance shell become effective
imme atai~y upon it passage and approval.
PASSED AND APPROVED this day of 1989.
RAY S l , - MAYOR
ATTEST:
f JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
BY: `Yr-11
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CITY OF DENTON CHANCE ORDER
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I. Division (Department 2. Purchase Order No. 3. Change Order No.
Public Works/_ Engineering 86137 1
lName of Project 5. Project Acct No. 6. Date Prepared
Bolivar Sewer 624-008-0471-9114 Feb. 9. 1989
7. Name and Address of Contractor
Sunmount Coro - P.0. Box 1770 - Roanoke. Tx 76262
8. Description of Work Included !n Contract - Complete rebuild Bolivar Street
University to Highway 77
9. Changes ordered and reason ordered List individual changes as- A, B, C, D, etc.
Install 10" waterline - During street construction, line found to be shallow in
depth and had a history of main breaks. Upgrade waterline to Master Plan of
City.
1T. - B!3 Original Contract Revised Negotiated Original Revised
--1 Contract Item Est'nated Unit Estimated C.O. Unit Estimated Estimated
Changes No. Quantity Price Quantity Price Cost Cost
A. EKTRAs 10 Waterline - See attached letter for -0- 1090420
B. Cost Breakdown
C. I
D.
Total Total I
-o- $109x420
11. Original Contract Price 669,519.71 Increase in Contract Price _109,420
New Contract Price 7778,939.71 Decrease in Contract Price
' 12. Contract time increased decreased by 30 days. New contract time 110 days
THE AFOREMENTIONED CHANGE, AND WORK AFFECTED THEREBY, 1S SUBJECT TO ALL
CONTRACT STIPULATIONS AND COVENANTS.
13. ISSUED FOR REASONS INDICATED ABOVE: z- 9-89 +
ect ion Supervisor ` Date
14. ACCEPTED BY CITY ENGINEER; 1 ` 8 I
ignatura Title D~
15. ACCEPTED BY CONTRACTORS '
Signs ure Title D e 001- 16. ASSISTANT CITY MANAGEp,
Signature Title Date
` DIRECTOR OF UTILITIES- _
Signature Title Date
CONDITIONS OF APPROVAL-
17. PURCHASING/FINANCE
Signature Title Date
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COUNCIL APPROVAL (If needed) Date
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P 0 BOX 1770
i ROANOKE TEXAS 76262
8171648.2741
SUNMOUNT METRO 8171430.0552
CORPORATION
GENERAL CONTRACTORS
February 8, 1989
Mr. Jerry Clark,
City Engineer
City of Denton
215 E. McKinney
` Denton, T% '6201
REFERENCE: BOLIVAR STREET
PROPOSED 10 INCH WATER LINE
j Dear Mr. Clark:
In order that SUnmOUnt and the City agree to the conditions of the new Sunmount i
quotation, vie have included the following summary:
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A. Mainline includes:
1. + 3,200 10 inch DR 18 @ 900 pipe
2. 6 each 10 inch MJ valves
3. Sand as required
4. 6 inches 2 sack concrete cap
5. Labor, equipment and traffic control for the above work
price 3,200 l.f. @ $27.29 l.f. _ $87,328.00
B. Hydrant installation includes:
1. Mainline 10" x 10" x 6" T
2, 6 inch pipe as needed
3. Thrust blocks and gravel as required
4. Labor to install
* Note: City to furnish hydrant, valve and valve box
Price 7 each @ $690.00 each = $4,830.00
j C. Stubs include:
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1. Mainline T 10" x 10" x 1011, 8" or 6" (as required)
2. Labor to make the connections
* Note: City to furnish valve, valve box, and miscellaneous fittings
as required to make the connections.
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Price 6 each @ $700.00 each = $4,200.00
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BOLIVAR STREET
rAGE TWO
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0. Services include:
1. Saddles, 1" copper pipe, corp. b curb stop
2. Labor to stub services into the meter box
* Note: City to accomplish the final tie ins.
Sunmount has 18 each services to be paid yet under the original
paving and drainage contract. This leaves 42 each to be paid here.
Price 42 each @ $311.00 $ 13,062.00
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Estimated Total $109,420.00
Sunmount requires 30 working days to accomplish this water line. We would
abandon any claim we may have for delays or idle equipment time that can be
attributed to this particular situation if this matter can be settled
promptly. Please caii if you have any questions concerning the above
summary. Your expedience in this matter will be appreciated.
Sincerely yours,
SUNMOUNT CORPORATION
Thomas R. Barber
Plant Manager
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11' WATER LINE COST COMPARISON {
Nasty k~Ur Const. Co. Sunawt. Ccroaraticn
Bolivar 10' VL Bclivir S0" NL-
Univ, to Rost R m to N017
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OESCRIPf10N DUANItr UNIT UNIT PRICE tOTAL OLANTITIES UNIT PRICE IOTAL
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Contractors Warranties 1.11 LS MIX 31101'.40"1
ano Understandings 1
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11' n6 Water line 161.11 LF 11,11 12,110.11 1 1 3,211.11 LF 27.24 187,320.11
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II' D.I. Niter Line 231,11 LF 11.11 3,611.10 1 NIA
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Cast lroe Fittings 1117.11 LS 5.11 1,135,11 + I 19151.11 LI 2.55 61217.51
1' Bale Valve 2.11 EA 375.10 751.11 1 I NIA
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11' Bite Volvo 1.11 EA 775.111 3,114.16 1 1 11.11 EA t+ I'm
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314' Niter Service 13.11 EA MAI 3,165.11 1 1 NIA
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to Niter Service 2.11 EA 241.11 581.0 1 1 42.11 EA 311.11 13,162.11
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At1Na1t Patch 1.11 TON 35.11 1.11 1 NIA
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earricidet 1.14 LI 3114,11 31111.61 1 NIA
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j Sir cut Editing Concra 12.11 LF 3.11 126.11 1 0
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184 Bore and Catin4 230.11 LF 10.60 23,111.11 I NIA
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Fire Itydriat Initillatl 2.11 EA 1,133.11 2.171.11 + I 7,11 EA 691.11 1.011.41
EMce wtian Protection 2,116.14 SF 1,11 2316.11 i N/A
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PROJECT TOTALS 163,110.11 t 1114,127.51
E4UIVALENT PROJECT COST I/V (36.14 1 134.21
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a These Itne only are contlder+d in detersinlnq the EOUIVILEBT PROJECT COST for
f lalfven 11' dater Line pros Vnlverslty to Rost. These costs reflect actual metalled iteat.
if Unit Price cost of gate valves to included In the Unit Price cost of le' PVC Nate Line,
oil EOUIVILINT PROJECT COST BILF roepirilon eaust#$ orodectt on in fowl bills.
That it, no Escivation P(a)ection, lirricides. Sao Cut, Bores, etc, are considered
Necewe these Ities are not messirv far the coooletion of the 11'NL initiliation
frca fail to NWT 77,
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E- PROJECT LOCATION:
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8" SANITARY SEWER
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February 14, 1989
CITY COUNCIL AGENDA ITEM
TOt I,V\YCfj w) ~UtUERS OF FHL CITY CDLh1CIL
FRCMs Lloyd Harreli, City Manager
SU6 J i CONS I UER C 1 i*JGE CI IDER g i g BOL l VAR P A V I NG J CRA 1 NAGS f
UTILITIES, 5LNI,WJT CORPORATION
RECOIv ENDATICNs
The WaterJWastewater Division recommends approval of change
order dl.
SLMvMRY s
i Requested change order Nl is In the amount of $109,420. In ~
order to accommodate the rebuilding of Bolivar Street, from
University Drive to Hwy 77, the 6" cast iron water line located
from Ross to Northridge needs to be replaced. The existing 1
water line is old and deteriorated. Replacement now will avoid
having to cut the street later for water line installation
purposes during the life of the street.
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Thta water line was not included In the original contract for
replacement because the Water/Wastewater Department had not
experienced an unusually large number of breaks on `his section
of pipe. {
During the course of construction, the line was uncovered and it
was apparent that the line via9 an old, cast iron pipe with a
high degree of electrolysis deterioration due to soil conditions
in that area.
Utility Staff determined the line should be replaced In order to
insure the integrity of the new pavement. This has been proven
` by the occurence of two water main breaks on that portion of the
line in the last week. Staff considered replacing the line with
in-house personnel. However, due to the imnedlete nature of the
project, and to avoid delays to the contract, eteff believes
that use of this street contractor is In the best Interests of
all concerned. l
The City Council awarded the contract to Sunmount Corporation on i
September 6, 1900, in the amount of $669,519.71 for the paving, {
drainage and oanitary sewer replacement on Bolivar. The sewer
utility portion of the original contract amount was $73,977.60.
Requested change order 01 reflects a 16% Increase, revising the
contract amount to $778,939.71. 1
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Sunmount Corporation ,
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PROMWS, DEPARTMENTS OR GROUPS AFFECTEDt
Denton Municipal Utilities, Citizens of Denton, Public Works,
and Sunmount Corporation.
FISCA!_ IMPACTt
Water and sewor budgeted amounts are kept separate for
eccuunting purposes.
FY 89 CIP Budgeted Amt $200,000.00
(Rpl Misc V& Revenue) 540L000_00
(Rpi Misc VA-, Bonds) $740,000.00
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Original Sewer Utility $ 78,977.60
Contract Amount
Original Water Utility -u-
Contract Pmt
' Change Order 91 $109,420.00
for Water
Revised Water Utility $109,42U.U0
Contract Amount
Amount over (under) budget $6309580.00
for FY 89 water utillty
contract amount
Source of Fundst 621-081-0461-9114 - Water Revenue
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Re ctfuJ)y yGy~nltt d
Lif; j Herrell, - -C ' -
Manager
Prepared/Approved by,
C. David Harn, Director of Water/
Wastewater Utilities
Exhibit I Change Order pl
111 Sunmotunt Corporation Proposal
111 ~oost tomoparMa
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' CITY of DENTON# TEXAS 215 E. WK1NNEY J DENTON, TEXAS 76201 / TELEPHONE (817) 566.8200
M E M 0 P A N D U M
110: Betty NcFean, Executive Director
Municipal Services/Economic Development
FROM: Thomas W. Slinck, Director
Personnel/Employee Relations
DATE: February 6, 1989
SUBJECT: Status Update - Insurance Fund Management Study and Actuarial Audit
Betty, this is to provide you a general update on the current status and
discussions with Dave Palatier of Coopers and Lybrand, and the directions we
plan to take at this point.
Dave and I met on January 31, 1989, and discussed his draft schedule for
E completing each phase of the Management Study and Actuarial Audit. Attached
is a copy of this schedule rhowing our Intent to bring a final r4port to the
City Manager and City Council in April. In our disc!ssions, son,: specific
needs were clarified for your review and discussion with Lloyd prior to taking
it to City Council.
In addition, we discussed the current information that we (the Personnel
Department staff) have provided bim, This is essentially complete and he will
inform me of any additional information he needs from us. J
The review of the plan administration and funding will involve looking at c.,,e
if reinsurance contracts, stop-loss levels, administration fees, salaries, J
utilization review, PPO access fees and the current City rates.
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The benefit plan comparison will involve looking at the primary components of
other plans (such as deductibles, major coverages, costs to the City, employee
rates, etc.). Tenatively included in this comparison will be the cities of
Richardson, Lewisville and Carrollton as well as the University of North
Texas, Texas Woran'E University, and the Denton Independent School District.
1 The format of this comparison will be a spread sheet type document,
? We have already discussed with August international (formerly CBS) the need
for a claims history from November, 1987 to January 310 1989. This should be
due the second week of February. we are alto attempting to obtain a tape from
Health Economics Corporation (our previous carrier) to include. Dave will use
this information in his analysis of our claims to determine how insurance
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Memo - Betty McKean
Insurance Fund Study
Page 2
funds are being spent (i.e. procedures currently being used, PPO providers,
etc.). Dave has also received all the information he needs from Nedra to
analyze how we have cor,ounicated health insurance coverage, options, costs,
etc., to employees.
The review of August International (our third party administrator) will
involve an on-aite visit by Dave and his staff to "walk-through' the claims
process from the time a claim is submitted in the mail room until an
explanation of benefits is produced and mailed to an employee. This review
will examine timeliness, processing steps, efficiency, etc. It will also
analyze the staffing levels from an experience, distribution of work, etc.
standpoint. Other factors to be observed are the processing of claims,
security issues, and how the claims internal audit process works. Of
particular significance to me is the depth of management reports that are
provided, the type of information it provides, and whether this can be
improved upon. Finally, Dave will analyze the contract we have with August
International in terms of what was promised to us and what they are actually
providing in terms of service.
Another aspect of thirr review will be to look at our long term disability
program. They will review our plan documents and determine the costs we are
paying versus the benefits being provided. I have also discussed with him in '
depth the firefighter long-term disability issue so he can assist us with it.
I might ad6 that we are in the process of receiving proposals from firms for
our long-term disability contract. I have discussed with each potential
provider the need to attempt to incorporate a provision that deals with the
Firemen's Pension Fund disability benefits.
A part of the review will include an analysie of our Flexible Benefits Program
(125 plan). They will look at who has elected participation, different parts
of the program, how this program is operating, and how we might be able to
improve participation.
The Section 89 review consists of two parts: 1) a qualification test and 2) a +
non-discrimination test. The qualification test involves the degree with
which we have met the law requirements in communicating specific benefits to J
employees; the non-discrimination test looks at the relationship of various
benefits and the participation by highly compensated and non-highly
compensated employees. We anticipate the qualification test being completed
to present to City Council aometime in April. However, the non-discrimination
testing should occur only after the open enrollment in the upcoming year.
Therefore, we met with Gary Collins concerning the specific data that needs to
be accessed off the computer and we will be using this information to develop
the appropriate programming to conduct the testa later in the year (as
P { provided by law).
I The actuarial analysis was also discussed and a projection will be made over
five years of revenues, expenses, and claims and providing recommendations
relative to that data.
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& Insurance Fund Study
Page 3
I have been impressed with Dave's responsiveness to use his follow-up, and
level of knowledge and experience in conducting a study of this nature. I
Intend to keep you updated on the progress of our movement through this study
and audit and to bring you a draft report for review the latter part of March,
1989.
Should you require further information concerning this, I will be happy to
respond. Thank you.
Thomas W. inck
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Schedule Name: City of Denton
Project Manager: Dave Palatiere
As of date: 2-Feb-89 10:05am Schedule File: A:DENTON
89
Jan Feb Mar Apr
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Who Status 23 30 6 13 20 27 6 13 20 27 3 10 17
PHASE I-Analyze Exist. Program DP
Review Plan's Historical Data DP '
Develop Ben. Plan Comparision DPIMC '
Review Plan Admin/Funding aaaaa, '
Obtain Claims History Tape JF I ,
Review Employee Communications
Produce Medbass Package JF I e a'°, aaaa , , • • r ,
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Review Plan Design DP;MC
aaaaa, , , . • • ' •
Perform Operations Review CBS DP I °aaaa,
Review LTD/AD+D1 Life Plans MC ' I ' ' ®aaaa, , ,
Review Sectioa 125 Plan MC I '
a°aas, , , • • . •
PHASE II-Ins. Fund/Opt. Change DP • I ' ' • aaaaa,
Provide Recommendations DPIMC I =aa:°, ,
PHASE III-Actuarial Analysis MCIJF I aaa°, ,
PHASE IV-Review Sec. 89 Issues DPIDM I '
Draft Report 1 DP I
Draft Report 2 DP I
Final Report With City Manager DP I °
Executive Meeting DP
City Council Workshop DPIMC C I .a
D Done =a° Task - Slack time or
C Critioal Started task Resource delay
R Resource conflict M Milestone > Conflict
p Partial dependency
Scale: Each character equals 1 day
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TIME LINE Gantt Chart Report
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