HomeMy WebLinkAbout04-18-1989
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AGENDA
CITY OF DENTON CITY COUNCIL
April 18, 1989
Work Session of the City of Denton City Council on Tilesday,
b,pr11 18, 1989, at 5:30 p.m. in the Civil Defense Room of City
ball, 215 E. McKinney, Denton, Texas at which the following
items will be considered:
Note: Item listed on thAg for the W Session may
also be considered as part of the Agenda for the
Regular Meeting.
5:00 P.m.
1, Demonstration of the Automatic Sprinkler System -
Texas A & M University Extension System-Fire Training
School Division.
5;30 p.m.
Joint Meeting with the Airport Advisory Board to
discuss various matters at the Municipal Airport.
2, Consideration of a Complete Count Committee for the
1990 Census.
3, Consideration of a proposal from the Domino Ciub
reg,,rding a lease proposal of a facility.
q. Review of rules and procedures utilized in the City of
Denton recreation centers.
5. Consideration of a report concerning budget priorities
as determines by the City Council questionnaire.
6. Executive Session:
.
A. Legal Matters Under Sec. 2(e), Art. 6252-17
V.A.T.S.
1. Consider settlement of Cause No. 88-2563-C; David
Ilood and Patti Hood vs. James Lewis Barnet.
Individual) _and Claude D. Fisher Distrtbutlrlq
{ B. Real Estate 'I .ler Sec, 2(f), Art. 6252-17
V.A.T.S.
ointments Under Sec. 2(g),
C. Personnel /Board App
Art 6252-17 V.A.T.S.
1, Consider appointments to the Main Street
Advisory Board.
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City of Denton City Council Agenda
April 18, 1989
Page 2
Regular Meeting of the City of Denton City Council on Tuesday.
April 1B, 1989, at 7:00 p.m, in the Council Chambers of City
Flail, 215 E. McKinney, Denton, Texas at which the following
items will be considered:
7:00 p.m.
1. Consider approval of the minutes of the regular
meetings of February 21, 1989 and March 7, 1989; the
session regular of
special meeting of11Mar he 211,g 1989 stand 16, the work the
March 26, 1989.
' i 2. Consider approval of a resolution of appreciation to
Clifford Luster.
3. Consent Agenda
j I Each of these item3 is recommended by the Staff and
approval thereof will be strictly on the basis of the Staff
recommendations. Approval of the Consent Agenda authorizes the
j City Manager or his designee to implement each itein in
accordance with the Staff recommendations.
Listed below am bids and purchase orders to be
approved for payment under the ordinance section of the
This ali tine attached
is provided
agenda. ordinances Detailed (Agenda items back-up information
on the Consent Agenda to allow Council Members to discuss any
item prior to approval of the ordinance.
A. Bids and Purchase Orders:
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1. Bid M9969 - Electrical Wire and PVC: Conduit I
2, Bid 09965 - Capacitors & Racks 11I
3. Y.O. 089802 - Environmental li.,~rovements Inc. j
1 B. Tax Refunds
e 1. Consider approval of a tax refund for
Colonial Savings - $537.11
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2. Consider approval of a tax refund for I
Gifford-11111 & Co. Inc. - 8697.22
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City of Denton City Coun-ail Agenda
April 18, 1999
Page 3
4. Ordinances
ceptirig
A competitive dbids o andofproviding dforncthe award of
contr,cts for the purchase of materials,
equipment, supplies or services.
funds fo inemergencyvipurchases
of Of
B then expenditureion
accordancelswith~lithentprovisions of sstatee8law
exempting such purchases from requirements of
competitive bids.
k
C 134.9o97 acc1estalong the Elm Fork ofctheaTrinity
River 0-58). 1
~ D. Consider adoption of an ordinance awarding a
contract Mercer. Meigerc-evaluation ofndthe
i a comprehensive study and city of Denton's Compensation/Classification
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E. Consider adoption of an ordinance authorizing the J
execution of a contract between the City of
Denton and North American Life Assurance Company
for long term 41sability coverage
5, Resolutions
A. Consider approval of a resolution app
Dentonngana
lease agceem?nt between the City of
Dr. J. R. Almand.
6. Miscellaneous matters from the City Manager.
7. Official Action on Executive Session Items:
A. Legal Matters
B. Real Estate
C. Personnel
D. Board App')incments
8. New Business:
or Council Members to
This Item em items pro foeG It, ture section agendas.
sug9es
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City 01 Denton City Council Agenda
April 18, 1989
Page 4
9. Executive Session;
A. Legal Matters Under Sec. 2(e), Art. 6252-17
V.A.T.S.
B. Real Estate Under Sec. 2(f), Art. 6252-17
F V.A.T.S.
-1 C. Personnel/Board Appointments Under Sec. 2(g),
' Art 6252-17 V.A.T.S.
j C E R T I F I C A T E
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1 certify that the abov) ,wtice of meeting was posted on the
bulletin board at the City Hall of the City of Dei,zon. Texas,
on the day of 1989 at o'clock
(a.m.) (P.m.)
CITY SECRETARY
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FIRE DEPARTMENT 3
211 W. McKinney Street
Demon, 5Texas 76201
66.8 10
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(817) 568.8110
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CITY of DENTON, TEXAS
March 13, 198" CF Mr.
Lloyd Harrell
City Manager 215 East McKinney Street
Denton, Texas 76201
Dear Mr. Harrell:
We would like to request a time slot in the Work Session of
the, City Council on April 18, 1989 to demonstrate Automatic
Sprinkler System operation. We have contacted Texas A&M
University Extension System - Fire Training School Division and
thoy will hav.a their Automatic Sprinkler Demonstration Trailer in
Denton on April 18. This will be a great opportunity for our
I Counoil, business leaders, builders, and other interested citizens
to view the operation of automatic sprinklers. This will also be
a media event and will help everyone be Informed as to what we are
attempting to do as we continue our campaign to have passage of
the Sprinkler Ordinance.
Yours in the Interest of
Fire Safety,
Robert Hagemann
Fire Marshal
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CITY 01 DENTONO TEXAS MUNICIPAL BUILDING/ DENTON, TEXAS 70201 / TELEPHONE (B 17) 588.8307 J
Office of the City Manager
M 9 M 0 R A V D U M
TO: Lloyd V. Harrell, City Manager
FROM: Rick Svehla, Deputy City Manager
DATE: April 13, 1989
SUBJECT: Airport Leases and Comparisons to Other Area Airports
Attached are a number of pieces of information that the Council requested
pertaining to leases and comparisons to other area Airports. I would like to
point out a couple of points of interest. The column, headed 11989 Proposed
Operational Budget, Expenae vs. Revenue,' shows the "budgeted" or projected
expenditures and revenues for each of the entities. Under the 'Improvements'
column, there are both asking rental rates and actual rental rates. You will '
also note that the last couple of leases that have been signed for our Airport I
j are at the asking rates. We have also included information on Airport
revenues, including taxes, from all the local Jurisdictions. We also listed I
and graphed expenditures plus the debt service which started last year vs.
operating revenues and taxes.
Also, sev.ral months ago, we talked to the Council about our debt service and
how it would peak in the initial years and then decline over the 20 year life
and gave some projections of how we thought we would be able to offset those
with new leases. To date, we have leased one piece of ground. We have
another lease on the agenda, and we continue to have inquiries. If we are
able to lease at the current activity levels by the end of this fiscal year,
we think we will be able to meet those projections.
In conclusion, the Board has reviewed all of this information. They have
asked us to include these pieces of information to the Council and look
forward to discussing them and any other questions Council might have have
Tuesday evening. In the interim, if you or the Council has further questions,
1 please call at your convenience.
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Rick vehl.a
Deputy City Manager
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Attachments i
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emn SUNYIS
MARCH 1989
Lcadtnt 1969 Proposed I hamvf~ ~ I gtberal Information
Runway 8earin8 lzu2itr Operational Budget Asking j ACtual Number of
Mama of AWt. ;tlon[ IxoeM vs. Revenut Rectal Rata Rental Rates Imoloyees [ Terms
Arlington Airport 4000' 60,000 I 240,600 11393,903-e2T9,415 INons - .30 1 None - Oa 114 ea. 125 year lease with two 5-roar opt!,)ns
Arlington, Taxu I x 100' I Its. I I No Fuel Plow Isoma - .16 1 some - .10 1 I C.P.I. adjurtment .very 5 years
Mgr.: Robert Porter I 1 I I Nag. to Gen. Fund: Minor - .20 1 Minor - MIA I I Avt,age asking rate is .171sq. ft.
(811) 465-2615 I 1 I 1 1114,56. Major - .30 I Major NIA I I with eloctrle and sever
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Grand Prairie 14000' [ 30,000 { 93,750 [ 1719,463-1742,519 1Mone - .10 1 Nona - .10 I T as. 120 year lease, no options
Municipal Airport 1 x 75' I its. I Pos. to Gen. Fund: 150me - MIA I Some - MIA 1 I C.P.I. adjustment every year at
Grand Prairie, Texas 1029,036 (Minor - MIA I Minor - NIA j anniversary date
Mgr.: Tom Mllior I Major - .19 I Major - MIA { I City took over airport in 1986
(214) 998-3801 Mesquite Airport 15000' 160,000 I 97,600 11299,290-1272,100 INene - .06 1 Nona - .06 1 3 ea. 120 year lease with two 5-year
options
Mesquite, Texas I x 75' I lbs. I + Meg. to Gen. Fund: ISome - NIA I gory - MIA I Full-time I C.P.I. adjustment every 5 year.
1tgr,: Harry FLlbsy I I I 1 121,190 IMlnor - MIA I ML:nr - NIA 14 sa. I City took over airport in 1981-82
' (214) 222.8536 { I I { IMajor - MIA I Major - NIA I part-time I
$pinks Airport # 6000' [ 60,000 { 439,0d0 11231,115-60 to [ No Land for Lease [ No Staff MIA
Fort Worth, Texas { a 1001 I lbs. I I pay F.I.O.
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Mgr.i Its Thompson { I I Net, to con. Fund: I I 1 I
1 (017) 624-1127 I I I 16231,115 I I j I
Denton Municipal [ 5000' 60,000 [ 61,500 1193,064-!19,604 [None -.OS-.101 None -.0663-.081 3 as. 125 year lease with two 5-year options
4 Airport x 150' r 'be. I I Nag. to con. Fund: [Some -.06-.121 Bow - .01 1 I C.P.I. adjustmeut every year at
Denton, Texas I { El],36Q _ _ - _ _ . Minor -.1D-.141 Minor - MIA I I anniversary data
Mgr.: Joe Thompson I I Latest gsttmate Major -.14-.201 Major - .0244 1 4 City took over airport in 1962-63
(612) $66.8419 I I 1191,064 154,000 1 1. F.B.O. I t
p i I 1 I Nei. to Con. Fund: I See Attachment A [ {
611.064 I I _L
McKinney Municipal [ 5200' 130,000 [ 22,000 ; $0 - 138,492.49 [Nona - MIA [ None - 0 [ 0 [ 25 year lease with two 5-year options
Airport I x 15' I its. 1 1 los, to Can. Fund Ieome - MIA I dome - 0 I I C.P.I. adjuatwnt every 5 years
McKinney, Texas I I I 1 IMlnor - NIA I Minor - 0 I I
Mgr.: Pat Doyle I I I 1 IMajor - MIA I Major - .002$ 1 I
(214) 542-2675 ! 1 I I _ I I I I
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r AIRPORT LEASE SURVEY UP LEASED PROPERTY
Nama of Ai[oort Name of Lessee Year of Leafs Rental Laaaa Rate Terms of Agreement
k Arlington Municipal ) Thad M. Keenan i 1967 I .010 Dec sq. ft. 120 years with option to renew for
I iedditional 10 yea-..
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Arlington Municipal I Leslie L. Cothron I 1962 1 .080 per mg. ft. 15 years with option to tenew for
I )additional 10 years, (Old T-Hangsts)
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Arlington Municipal I Airport Properties, Inc. 1 195S 1 .080 per sq. It. 110 years with (2) additional five year
Iterms. At the conclusion of the entire
I ( Iforty (40) year period enumerated above.
Ishould the City desire to again lost* the
j I 1 (premises, [,*goes shall have the right of
(first refvril at such rentals and stipu-
lations as the market may bear.
atand Prairie Coke[ Aviation I 1974 1 .020 per sq. ft. 120 yea a with additional ten (10)
Municipal I 1 i under coot and Iyut option.
II .010 for land 1
apace. I
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Grand Prairie I Auaanco, inc. I 1987 j .100 per eq. ft. 120 years. No option.
Municipal i unimproved land. I
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arsnd Prolrie 1 Executive Attllft 1 1987 1 .100 per sq. ft. ~5 years. No option.
Municipal I Helicopters, Inc. I I raw land. I(Request of Lasses, Helipad Only)
McKinney Municipal McKinney Airport Partners) 191S 1 0025f per sq, jTotal Airport 1,081,416.1 sq. ft.
fl it, land. 1500 ILeased for 20 years with two S year
I per mo. on term- (options.
I I inal building. I
10150
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ATTACHMINT A
AIRPOPT DATA SURYdr
DYNTON MUNICIPAL AIRPORT
4 Memo of Alroort Genanl Inlormatlon _Tie-Dom Ieee -__Hant►r la None/Some/Minor/Major
has Imnrovemsate _ ,
Denton, is South Ram ,
p 0.00 Open T-Hangars 130-70.00 See Atta:M.,ent I
North Ram
I Denton $30-50.00 Closed T-Hansare f 95.00
flso.00
!I Overnight Sinile f 3.CO
Airmt Ground Lease ouidellne: Overnight Twin 15.00
janroveaents Dellned
Roads, Taxiways, Ileotrlcity, Water, Sever
None - NO roads, no rater, no taxiway, no sower no electricity
Sow - Any one tmprovewnt, elsetrielty, water or sever
minor - A,.y two laprovewnts, electricity, water or mover
Major - All three ieprorements or a taxiway and read
GROUND LIASI.RATIS
LAND
CLASS NON% IOMI MINOR MAJOR
I N/A N/A N/A N/A
11 .10 .12 .14 .20
1II .08 .10 .12 l6
IV .05 IDS .10 .14
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DENTON MUNICIPAL AIRPORT
AN OVERVIEW l
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To the FAA, Denton Municipal Airport is designated as a "Reliever Airport,"
one of the twenty-four such airports located in major metropolitan areas to
provide alternative airport facilities to those who would otherwise have to
use the Ia:ger "Commercial Service Airports" (1).
But to the City and County of Denton, Denton Municipal Airport is much more.
It is Denton's aviation gateway to North America. What I-35 is to motor I
vehicle traffic in Denton, the airport is to air traffic.
The benefits to the citizens of Denton provided by Denton Municipal Airport
t ere many, varied, and significant. Because general aviation airport services
are by their nature usually support services rather than direct services, and
because the airport is (as It must be) physically apart from the general
populace of the City and County, the benefits are not always immediately
i obvious. But to those who are aware of the business, economic, social, and
j cultural operation of the airport, the benefits to the City and County are
I known to be enormous.
Hundreds of aircraft fly over Denton daily, and all are aware of the City
because of its airport, especially its superb 5,000' x 150' runway. Merry of i
these aircraft stop in at Denton, either because of direct business or social '
activities in the area or because of the aviation services provided by the
airport itself. Over 120,000 air operations occur at Denton Municipal Airport
annually, with over 1,000 of these operations involving het aircraft. 4
Recently a professional airport planning firm forecasted that Denton Municipal
Airport will by the year 2005 have 318,198 landings and takeoffs daily, with
5,613 involving het aircraft (2).
Denton Municipal Airport will never compete with the Dallas-Fort Worth
International Airport, any more than Dallas Lovo Field or Fort Worth Meacham
Field does. The Texas Aeronautics Commisaion anticipates that Denton I
Municipal Airport will by the year 2000 have commercial air service emplaning
at least 25 passengers daily (3). But the role of Denton Municipal Airport,
like those of Love and Meacham Fields, will continue to be to relieve the area
international airport and to serve as Denton's aviation gateway to North
America.
1 Substantial business growth in Denton depends to a large extent upon the
1 services provided by Denton Municipal Airport. One of the first questions
most of these businesses ask when they contemplate moving to Denton is, "What
is the airport like?" In 1988 over 30,000 business-related operations
occurred at the airport. By 20050 145,000 such operations are anticipated
(4). Some of the money generated by these operations will be reflected in the
d_ireet income of the airport: aircraft maintenance, fuel, handling, and
storage.
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Denton t1unletpal Airport
An Overview
Page 2
But by far the greater part of economic benefit to the citisrns of Denton
because of these aviation operations at Denton Municipal Airport will be
indirect: Jobe generated throughout the City and County, taxes, motel
rental, food service income,
rental car income, and the like.
When economists add h they
call the discu e d above (tho e monies which come ifrom esecond and subsequentrroundsmof
spending of the initial monies, the so-called "ripple effect" in the local
economy), the total economic Impact upon Denton can be envisioned, if not
precisely calculated.
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Actual direct revenues for the Denton Airport in 19,18 were $71,514.05; tax
revenues for the same period were $39,868 (see Appendix C), for a total of
$111,382. Those revenue figures reflect all direct income, but neither all
of the indirect nor any of the induced income rated Total airport operatin 8en by the airport.
E expenditures for 1988 were $7979,,946 946.96 (see Appendix
Q. Even with much of the economic benefits of the airport not calculated,
the airport shows a profit of $31,436 for 1988. Projected expenditures for
1989 are $91,604, with direct and tax revenues for 1989 (again, excluding
much of the indirect and all induced income) projected to be $94,000.
The Alroort Master Plan projects the direct economic impact of the airport
on Dcmton for the five-year indirect economic impcct of theloairport Don t Denton vfor $ thei slame (5). The
projected to be almost $8 million (6).
period is 1
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in she the benefits to the citizens of Denton provided by Denton Municipal
Airport are many, varied, and significant. Without an attractive aviation
port for Denton, businesses of the sort we want to attract will not choose to
locate here. Presidents of such companies, and often their Chief Financial
Officers and sales managers as well, fly bustnesi aircraft. And It they
cannot land near their places of business, they will not be here. Without
adequate airport facilities, business representatives will not be able as
conveniently to deal with those businesses that are here; those hundreds of
airplanes that peas daily will ignore Denton; and those tourists who use our
airport because they like our facilities will visit other cities.
As the Denton Municipal Airport Advisory Board oversees the operations and
planning of the airport an! makes recommendations to the Denton City Council,
their minds are always on the complex business, economic, social, and cultural
operation of the airport.
Denton Municipal Airport is of primary significance to the City and County of
Denton. As the facility improves and is able to offer greater aviation and
related services, its significance to the City and County will increase
El exponentially.
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Denton Municipal Airport
An Overview
Page 3
But unless Denton's civic pride is evident in the total operation of the
Denton Municipal Airport, unless uninformed public criticism is replaced by
constructive action in developing our aviation facilities, unless we replace
our small-town biases with planning for a developing City, Denton will be able
neither to welcome appropriately guests to our City nor to attract investors
to locate desireble businesses here.
WORKS CITED
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I (1) Texas Aeronautics Facilities Plan: Susmar-A Texas Aeronautics
Commission, October 25, 1988, pp. 11-13.
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(2) Airport Master Plan and Knvironmental Assessim.,t: Denton Municipal
Airport., Charles Willie 6 Associates, Inc., May 13, 1986, p. 1.10.
i II (3) Texas Aeronautics Facilities Plan, p.12.
E f (4) Airport Master Plan, p. 1.18.
(5) Airport Master Plan, P. C.11.
s (6) Airport Master Plan, p. C.11.
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APPENDIX A
Denton Airport
Land Lease Rates Per Master Plan
at Current Published Rates
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Lend Avialable
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,z ~~51,2b3,74
land potion Leaae
~f 35,5d'i,@3 +
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Denton Airport
1989 Total Tax Revenue
$14,335 {
County
$5,4W
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$20jj71
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APPENDIX C
1484 1985 2 1481 1988
Operating Expenditure $ 57,165 $ 81,250 $ 86,753 E 80,421 $ 79,946
Debt Service - 0 0 0 0 X9,900
Total Expenditures $ 57,165 $ 81,250 $ 86,753 $ 80,421 $159,846
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Operating Revenue $ 24,345 $ 41,433 $ 43,212 $ 35,531 $ 71,514 l
City Taxes 7,181 10,490 130604 15,788 14035
School Taxes 10,711 15,114 18,215 20,507 20,071
County Taxes 2,629 3,111 5,321 6,003 5,462
Total Taxes 20,521 28j1j _Uj 140 _42,298 39,868
Total Revenue $ 44,866 $ 70,148 $ 80,352 E 77,829 $111,382 1
1 Includes 1125,000 settlement from Maverick.
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(APPENDIX E)
CITY OF DENTON
ANNUAL BUDGET
I PAGE I
FISCAL YEAR I I 1 of I J
1988 89 EXFENDITURE DETAIL I DIVISION -i i
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I DEPARTMENT i (BF-32) I AIRPORT I
UBLI WO S Proposed
Prior I Current Years I Service
I
I Current I Se
Title ( Year I Eimate I Funding Continuntionl
IAoct, I Account I _Actunl ~t st --1------
8021 Service-Maint. Sal. $ 0 $ 0 $ 7,000 $ 6,762 $ 14,040
191110 19,110 20,715 12,480
8023 Tech-Para. Pro. Sal- 18,730 20,300 29,097 29,097
Mgmt. Sup, Salary 16,726 27,300
8025 0 0
11,725 0 0
8026 Temp-Seasonal 0 0
498 0 0
8041 Civilian Overtime 368 368
132 236 236
8051 Civilian Longevity 4,277
I 3,486 3,486 4,277
8o61 FICA 3,403
2,566 20740 2,740
6062 TMRS 1,932 2,566
561 977 977 11926 10926
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8064 Workman's Comp. 1.02!1 2.108 _ 2L1 3,T33
08 ~7~. .
8065 Health-Life Ins.
69,618 $ 68.661 +
Total Personal Svcs. $i
876 $ 1,400 $ 1,400 $ 1,500 $ 19500
$
8101 Office supplies j
0 0 O
0
8102 Books & Magazines 98 100 600 600
95 100
8103 Small Tools & Inst. 1,200 1,200
- \ 1,186 1,000 1,000
8104 Gas-Oil-Diesel 400 400 400
95 400
8105 Chemical 0 0
0 0 0
8108 Uniforms 1,200 1,200
2,000 2,000
8109 Postage 174 200 200 200
8111 Janitorial 172 2 200 5 -~50 _--mo ---LO
8115 Film 150
2,696 $ 5 1 0
Total Supplies $_„5,150
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(APPENDIX @)
CITY OF DENTON
ANNUAL BUDGET
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HS-CAL TEAR I PAGE
2 of 1968-89 EXPENDITURE DETAIL
DEPARTMENT DIVISION I
(BP-32) j AIRPORT I
PUBLIC 0 9 1
Prior 1- Current Years I Proposed ReQuest I
IAcct.1 Account Title Year I I I Current I Service I
1 NG. 1 Actual, Budget _ Estimate Funding IContinuationl
8301 Building Maint. S 41 $ 2,900 E 2,900 $ 1,900 E 11969
8302 Grounds & Walk 519 500 500 500 500
6303 Street CurbiGutter 11541 500 500 500 500
8336 Runway [rights 180 200 200 200 200
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8341 Office Machines 54 500 500 500 500
8342 Vehicle Main. 3,472 11046 1,046 2,046 2,046
8343 Mach. & Equip. Fuel Farm 512 0 0 0 0
00 00 ___.~00 _ 500 4
{ 8344 Radio Maint. 50 .0 ~ 4
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Total Maintenance S 6.819 $ 6~U66 $ 6,146 $_A.146 $ 6,146
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8501 Telephone $ 2,045 $ 29100 $ 2,100 S 2,005 E 2,005 {
8502 Special Servicee 5,361 0 0 0 0 i
8503 Travel Expense 90 0 0 11350 1,350
8504 Advertising 156 2,900 2,900 2,432 21432 !I
6505 Dues & Publications 175 275 275 275 275
8508 City Motor Pool 537 10900 1,900 313 313
8522 Schools & Seminars 5 300 300 460 460
8525 Electric Service 3,027 31900 3,900 4,090 4,090
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8526 Water & Rewer Servico 2,479 150 150 200 200
85?8 San. Col. Svc. `_126 300 300 ---39 300
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Total Services $_14,201 S 11 en s 11,825 $11 2
?4955 ~i
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CITY OF DENTON
ANNUAL BUDOET
FISCAL YEAR I I PAGE
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1 1988-89 I EXPENDITURE DETAIL 1
DEPARTMENT 1
I DIVISION
(BF-32) I AIRPORT
PUBLIC WORKS I
I I Prior J~Current Years I Propcoed Request #
IAcct.1 Account Title I Year I I I Current I Service 1
I No. Actual E Budget I Estimate I Funding IContinuatioij
8916 Council/Bd. RKp. 7 Z $ 725 $_725 $ 725 725
Total Sundry $ 701 $ 725 $ 725 725 $ 725
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9103 Office Machines $ 1,251 $ 0 $ 0 S_...$ $ 0
Total Fixed Assets S 1.251 $ 0 $ 0 $ 0 $ 0
Total S~ $ 79.624 $ y $_93.4bh $
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1
4
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2495)
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APPENDIX D
Airport Expenditure Detail
19E9
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Personal Services
$69.618
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Maintenance
$6,146
~Suln5dry Airport Board
Services
pp $11,425
$5,~50lies
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Denton Airport
Total Revenues - Total Expenditures
$200,000 a Total Revenues
E] Total Expenditures
$180,000
< is
j
$160A00 # t:
z
$140=
OW:
$120,000 r
$100,000
$80,000
$60,000 y'
$40=
$20,000
$ 1984 1985 - 1986 1967 1988
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DATE: 4/18/89
CITY COUNCIL REPORT FORMAT
Tot Mayor and Members of the City Council JT
FRO,,!: Lloyd v. Harrell, city Manager
SUBJECT: CONSIDER APPOINTING A COMPLETE COUNT COMMITTEE FOR THE 1990 CENSUS
RECOMMENDATION:
The census bureau is recommending the creation of a committee of I
and
1
implement a local government promotional officials activities community n the 1990 leaders census,
SUMMARY:
The role of the complete count committee is to promote the 1990 census
activities within the City and to motivate everyone to participate in the
census. According to the Bureau, the committee should be a working
committee not merely a symbolic one. The chairperson and members should
1 be well respected and influent!al members representing a wide
cross-section of the city such as business, labor, government, religious,
and educational organizations and ethnic/minority groups.
appointed to the committee should be willing to invest time, resources
and energy in the project. The committee may be called the "1990 Census
Committee for the City of Denton" or any other appropriate name. Members
will be required to serve until Jure 1990.
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BACKGROUND:
j Census day April 1, 1990 will mark the bicentennial of national census
taking. The Census Bureau is currently setting up a number of programs
Seared to promote census activities and to encourage everyone to
romotion The creation ito obtain mplete Cot park
of particippate,
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED:
The Planning and Development Department will coordinate the work of the
committee.
FISCAL IMPACT:
- Estimated 50 hours staff time (Senior Planner)
4500 .00
- Word Processing, stationery, postage, travel, etc.
Reepec y 9su Wit
Prepared by L ay Harre
i City Manager
rey ersaud, AICP
Y Urban Planner
VVVV Approved:
Fran Ro na, AICP
Executive Director 1582s
Planning and Development
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1990 Census
ents
Govepn
Ppomotmion
Handbook
CENSUS 90
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U.S. Department of Commerce
BUREAU OF THE CENSUS
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Contents
Overview
Chapter I. Why Count?
A. The Census Is Important
B. How Census Data Are Used
Chapter 11. Complete Count Program
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1 A. Complete Count Committee
B. Government Employee Initlative
C. Promotional Mix
Chapter III. Promoting the Court 1
{ A. A Phased Approach
B. Census Bureau Promotion Projects
1 1. Advertising Campaign
2. Census Education Project
3. Early Alert McHout
4. Religlous Organizations Project
6. Census Awareness end Products Program
6. Moilvallonal Insert
Congressional Outreach
8, Mail Reminder Cards
9. Tribal and Aiaske Native Village liaison Program
10. Urbdn UpdaWLesve
11. National Service Program
Chapter IV. How the Census Counts
A. Collecting the Data
B. Compiling end Updating Address Uste
C. Field Collection Activitles
D. Processing the Census and Producing Counts
and Tabulations
E. Size and Scope of the 1990 Census
Appendixes
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A. Committee Formation Press Release
B. Telephone Contacts
J
Overview
Local and American Indian tribal governments have a e Make government employees aware of the census
major stake and can play a significant role in the 1990 through an internal promotion campaign.
census. The Governments Promotion Handbook pro.
vides guidelines for the active involvement of officials of a Localize and augment the various national outreach
these governments In promoting the census to their end publicity projects, activities, andevents conducted
jurisdictions' residents and their employees. We are by the Census 3ureau,
providing this handbook to the highest-elected official in
all 39,000 local and American Indian tribal governments, a Coordinate local promotion activities with the timing
it suggests a structure for organizing a local campaign, of verioun Census Bureau field operations and keep
offers come promotion themes and messages, provides local promotion alive through ell phases of the census.
a listing of promotion activities gvernments can im le• P
men and furnishes a Gmetablefor these activities. The
handbook also describes many of the Census Bureau's Participation In local promotion activities by govern.
1990 census promotion projects and major census oper• ments is voluntary, Government officials must determine
ations. the extent of Involvement and the breadth of their local
Our objecth-st, In providing this handbook, ere to: campaign. We recommend the creation of a committee
of influential government officials and community lead-
is Actively involve leaders from a cross section of the are to plan and implement local promotion, a Complete
community, Including those segments of the popule- Count Committee, Of course, promotion activities can
lion which are most difficultto enumerate, In stimulet• be Implemented through other structures that sie cur-
ing response to the census, renily In place.
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1990 CENSUS GOVERNMENTS PROMOTION HANDBOOK OVERVIEW 1
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' Chapter f. Why Count?
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A. The Census Is Important • In Maine, census statistics were used to help
The next national Census, April 1, 1990, will mark obtain Federal funds for a winterization program
the bicentennial of census taking i help low in the United to p oweincome people with weather strip.
Slates. The basic reason for taking the 21st census ping, insulation, and fuel payments.
Is the same as cited 200 years ago In Article I, • Each year, using a formula which considers pop.
Section 2 of the U.S Constitution, that is, to appor• ulation, poverty, and overcrowded housing, the
tion representation among the States in the House Department of Housing and Urban Development
of Representatives. Census numbers are also used allocates Indian Community Block Grant Pavel.
to redraw State and local legislative districts, opment funds to its six Indian Program Field
Beyond political representation, however, there is a Offices for which eligVetribes and Alaska Native
greet deal of Federal and State money at stake in villages may compete.
the fir it census numbers. Despite recent cutbacks, • The Massachusetts Department of Commerce
billions of Federal dollars for a wide range of cited census statistics in a publication entitled,
programs are still redistributed to American Indian "All the Bsilc Facts You Need to Know to Start a
tribal and local governments based on population, New Business." The booklet assisted entrepre•
age, income, and other census statistics, neurs in determining the marketability of new
The 129C census will describe the Nation and the products.
communities governments serve-who lives there, • The Department of Health and Human Services
where they live, how they are housed, and their uses race, household, Income, and poverty data
social needs. At the same time, it will be the basis to allocate money for low-income home energy
for planning and allocating billions of Federal and assistance programs to American Indian tribes
State dollars to governments to address their com- and Alaska Native villages and corporations.
munity's needs.
The census counts translate Into ovarnment dole • The United States Equal Employment Opportu•
9 nity Commission requested Information about
lars for many communities that are used for plan- the Hispanic population Of particular Impor•
nine and improving public facililies and programs, lance was the need for projections that would be
State, local, and American Indian tribal government used In oneof the Commission's planning reports.
planners use census facts to establish tong-range Date were provided from the Census Bureau's
community plans; to develop capital improvement publication, "Projections of the Hispanic Poputa-
programs; to help locate new schools; to Improve tion."
nutrition programs, to set up day-care, Head Start centers, and health clinics where they are most I • In St. a severe heel wave, public cahealth fe neighbor.
needed; to develop facilities for older people; and hoods n S, Louis with used large census facts to locate oto
to provide better transportation, numbers of elderly to go to
"cooling centers" and thus saved liven,
B. How Census Dots Are Used • The Department of Labor uses race, unemploy
• A state emergency services and disaster agency ment, and poverty data to allocate money for
used census statistics on unemployment, elderly Indian employment and framing progra
Native ma to American
I population, Income, and so forth, to support a or ns and and Alaska Native villages and core
ums and urban Indian organl:etions or con,
request for Federal assistance following tornado sortsums.
damage and severe flooding,
• In Stamford, Connecticut, city leaders studied • Federal Emergency Management Agency stall
census statistics before deciding where to locate requested demographic Information for areas
a new fire station. where geologists predict potential natural dines,
tars. In preparation, the agency was collecting
a In San Franclat o. California, transportation plan. Information on the number, type, and location of
ners used census Information when selecting residents. This Information Is very useful durinp
but routes, subway slope, and highways that evacuation procedures or in providing emer-
needed widening, gency services.
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1990 CENSUS GOVERNMENTS PROMOTION HANDBOOK WHY COUNT? 3
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Chapter la, Complete Count Program
The Consus Bureau is Initiating a number of promotional 2. Organizing a Complete Count Committee
and oFeratlonal projects, at the national and local levels, The Complete Count Committee should be a
to obtain a complete and accurate count. (See chapter III,
section B forsome of those projects,) However, local and working committee, not merely a symbofi, one.
American Indian tribal governments are in a unique Local political situations should not be reflected
position to add essential reinforcement, at the local in the organization or activities of the Committee
community level, of the importance of being counted, since the census is a program t'cat affects and
Goverr ments. have a positive image as service provider needs the participation of everyone in your com-
to the community at large, they have direct access to munity.
residents through various communication channels, and
they employ a part of that communhy (in some cases a (a) %ppointing a Chairperson and Committee
significant pan). A local, tribal, or village government Members
employee who understands the value of a complete
countbecomesanatural,valuablecensusoutreachworker. The chairperson and members of the com•
mittee should uld be well respected and influ•
This section suggests promotion activities and a strut. ential men end women from all segments of
lure to plan and implement those activities that will take the community; forexample, business, labor,
advantage of your unique positlon in the community. government, homeless, religious and edu-
Working together we can achieve a complete and accu- cational organizations, neighborhood asso-
rate 1990 census count. ciations, and ethnic and minority organize-
lions. All of the people appointed to the
A Complete Count Committee committee should be willing
resources, and energy In this project t time,
1. Role of the Complete Court Committee (b) Naming Your Committee
for any census to be successful, it must have the You may wish to call your committee some-
basic support of the population, The Complete thing other than a Complete Count Commit.
Count Committee is a reflection of the impor- tee. We ere providing a few suggestions,
Lance of the cooperative relationship and joint
commitment by the Census Bureau and all com• (1) 1990 TOPCommittee - TotalOutreach
munities that are needed to make the 1990 can- Partnershlp
sus a success. (2) 1990 ACTION Committee - Awareness
The basic role of each Complete Count Commit- and Cooperation Through Involvement
tee Is to plan and implement local publicity and of Our Neighborhoods
outreach actinides which will; (3) 1990 CALL Committee - Census Aware-
e Mal,e everyone In the community aware of the ness at the Local Level
1990 census, (d) 1990 TAP Committee - Totel Aware-
0 Motivate everyone to participate in the census nest Partnership
by appealing to self-Interest and explaining (5) The 1990 Census Committee of add
the purpose and Importance of the census to your area's name
the community,
f The activities of each Complete Count Commit- (c) Period of Service
tee will enhance the Census Bureau's outreach The committee chairperson and other mem-
and publicity efforts by spreading the census
I message directly to the local community, Of berg should b appointed by the 198•
~ elected official to nerve from April il 1989
courts, In your community other structures for through June 1990. You may wish to plan
planning and Implementing local promotion actin. and strsteglze even earlier than April 1989.
sties might be more effective. If to, we encourage Thlt period should allow sufficient time In
you to use such structures. advance of Census Day to plan and carry out
1990 CENSUS GOVERNMENTS PROMOTION HANDBOOK COMPLETE COUNT PROGRAM 6
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promotional activities geared toward encour- evaluation of the Complete Count Commit-
iii aging cooperation at the beginning of the tee Program.The RCCs have responsibility
t enumeration period. Since the census is not for implementing the collection and promo-
taken in one day, the activities of the com• tion activities at the local level.
mittee should continue for most of the
Col- lection process, with the peak impact of the 3. Suggested Meeting Schedule and Agendas
committee targeted towards April 1, 1990. I
{a) Committee Formation Meetin
h (d) Appointing a Government Liaison With the • Highest-elected official confers with staff 111
Committee and other leaders regarding Complete
The highest•ele ted official may wish to name Count Committee objectives, functions,
a staff member of the government to serve and types of activities to be undertaken,
as a liaison between the Regional Census a Discusses the total membership of the
Comer endthecommitteeand perform admin-
Committee.
istrative functions such as meeting logistics,
typing, filing, mailing, and so forth. • Considers names of prospective mem-
bers making sure the committee member-
Ihf (e) Forming Subcommittees ship represents a broad cross section of
the community.
The chairperson may wish to divide the
members of the committee into subcommit• • Highest-elected official names committee
tees based on the activities thalthe commit. chairperson.
tee plane to undertake, As an example, a • Highest-elected official or representative I
subcommttess might be established to over-
sands s letter of appointment to each
see the printing and distribution of posters committee member,
and flyers to be used throughout the com• i
munity. A second subcommittee might be • Suggests topics for initial meeting.
responsible for the preparation of pro bono
public service announcements, featuring local • Sets dale and place for the initial meeting
celebrities and officials for use on radio and (April 1, 1989).
television. Athird subcommittee mightwsnt • Chairperson notifies all members by let- 1
to use direct mail, the news media, special ter, stating the time and date of organize-
events, and special speakers to help pro- tion and planning meeting.
mote the census,
(f) Announcing the Formation of the Commit- (b) ofganization and Plan of Action Meeting(s),
tee
We strongly suggest that you publicize your • Issue press release on the formation of
effort to support the census. We have pro-
vided a sample press release that can be • Arrange photo opportunity for the Com• J
used in announcing the formation of the plate Count Committes.
Complete Count Committee to the public. is Announce welcome by highest-elected
Spaces have been left blank In which the
` community's name, the highest-elected offi-
cial's name, and the names of the commit- • Have a briefing on committee objectives,
tee members can be inserted. This Is simply functions, and types of activities to be
a suggested format. undertaken by the chairperson.
(g) Reporting a Select and name committee secretary to
maintain records, notes of proceedings,
We would appreciate receiving documents- and other documentation,
Von of the activities of your Complete Count • Answer questions and ask for sugges.
Committee for use In evaluating the success {
of the program. News clippings, texts of tions about committee tasks, duties, pro-
speeches, copies of promotional materials cedures, and so forth, from committee
developed, and activity calendars ere all members,
examples of items that Can be used In the • Request preliminary, on-the-spotcommit•
documentation. A copy of any final report members on kinds of assign-
might also be forwarded by the local goy- intents from
ernmentto the Regional Census Center (RCC) meets they will undertake within overall
(See appendix 6) as its contribution to our guidelines,
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6 COMPLETE COUNT PROGRAM 1990 CENSUS GOVERNMENTS PROMOTION HA140SOOK
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• Develop a plan of action, including time. (y) April 1990 Status Report
table and task assignments (for Precen- • Rerts on remaining
sue, Census Week, and post-Census Day pa g postcensus plans.
activities), based on recommended com- • Sets time and agenda for May meeting,
mittee activities and new ideas that the
members present. (h) May 1990 Status Report
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• Schedule date for regular meetings. • Reports on postcensus efforts and results.
• Suggest additional names of prospective • Discusses preliminary draft of commit.
members. tee's evaluation and recommendations
• Other business. on the Complete Count Program.
(c) R
egularly ScheduledIRMMeating(s)- Status 0 June 1990 Final Meeting
Report
• Presents final committee report on the
• Reports on assigned tasks accomplished, Complete Count Program,
• Reports on teaks remaining until Census • Acknowledges members of the commit.
Day. tee for their participation, support, and
• Reports on precensusassignmerrb{nciuding assistance.
I plans for "Census Week'j.
• Sets time and agenda for next meeting. 4. R•commondedComgpMeCount CommfttseAcUv-
Was
• Provides written status reports on a quar-
terly basis. These are just a few examples of the many
supportive outreach and publicity activities which
(d) January 1990 Status Report the committee could undertake to best comple-
NOTE: Beginning Jenuary 1990, Complete ment the national promotion effort. Of course,
CwrtComm hoes should meet atleast mornhly, committees are encouraged to include their own
• Reports on assigned tasks accomplished. Ideas, To implement many of these activities I
successfully, the committee will need a local
• Reports on tasks remaining until Census source of funding or donated materials and oar.
Week, vices. Obtaining thesetypes of commitments for
• Reports onprecensusassignments dnckrding funds, materials, and services should be a first
plans for "Census Wesk'7, priority of the committee end its members,
e Ravlewsand finalizes postcensus "There's (a) Preaansus Activities Now-03/22/90
Still Time" activities.
Media i
• Sets ti me and agenda for February meet-
ing. • Arrange media conference announcing
formation of a Complete Count Commit.
(a) February 1990 Status Report tee,
a Reports on precensus efforts and results. • Organkis previewofpubli w*eannounce-
s Reviews Census Week plans, ments distributed by the Ad Council and
Census Bureau for local radio, television,
• Reports on postcensus plan. cable television,gand newspaper mrmag-
their uary 1900) prime time
ors and P e Sets time and agenda for March 19%. by local outlets (Jan
• Plans made for the highest-elected offl- • Develop, produce, and distribute public
vial to issue a proelerr.ation In support of service announcements using influential
the census. and popular local f.ersonslities.
(Q March 1990 Status Report • Have a ceremonial dck-off (March 21 or
22, 1990) 0 publicize the mallout of clues-
• Reports on Census activities, tionnaires,
E
• Reviews of plans for postcensus actlvl- • Cell periodic press conferences for the t
ties, highest-elected offlelal or other influential
community leaders to talk about the impon
• Seta time and agenda for April meeting, Lance of the census, identify other high
1990 CENSUS GOVERNMENTS PROMOTION HANDBOOK COMPLETE COUNT PROGRAM 7 1
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visibility public forums and have the spaok• and so forth, displayed on government
er(s) Include a census message. vehicles, except police,
• Arrange with tribal and/or local newspa- • Arrange to have motivational flyer distrib-
pers and publications to feature tribal uted with business and local government
community leaders promoting participa- paychecks,
tion in the census.
a Arrange for appearances on talk shows to (b) Census Week 0 312 319 0-0 3!31190
discuss subjects such as confidentiality of
the Individual's responses to the census Media
and benefits of the data to the commu• • Schedule a press conference for highest-
nity. If you wish, ask for a local Census elected official to announce the mailing of
Bureau representativeto accompany you. questionnaires and encourage their rctum
• Issue periodic press releases on thelmpor• (03123190). (As part of the press confer. J
lance of the census. ence, show the highest elected official 1
Community mailing the completed questionnaire.) Iden-
tify other media opportunities to encour•
• Include motivational flyer and articles on age the return of the questionnaire -in.
the Importance of the census to the com• cluding talk shows,
munity in mailings to constituents. • Develop, produce, distribute, and encour-
• Distribute motivational flyer through pub age the use of public service announce.
lic assistance offices or paychecks and menu urging the return of the question.
utility bills. nacre, Use local personalities,
• Write letters to school districts encourag•
Ingthe useof the Census Education Project • Have local television weather Perconalk•
in classrooms. Arrangetoreproduce extra ties urge the return of the questionnaire
materials for those school districts or selected during newscasts,
schools in areas where enumeration might
be difficult. Community
• Arrange to have census awareness mate- • Include materials encouraging the mail
rims translated Into other languages, as
return of the questionnaire In all corre•
needed. spondence to local government constitu-
• Promote the census to and through tribal ents, where appropriate.
governmentagencles and employees (for
example, food distribution programs). • Have meterlelsencouraging questionnaire
• Schedule and promote special joint activ- return distributed at all government offices
itles, such as tribal health fain, at which that have public contact•publicassistance,
messages concerning the census can be motor vehicle, employment, and so forth.
presented. • Include materiels encouraging return of
• Write to local churches, other religious the questionnaire in utility bills and local
organizations, and ministerial allianceeencour• government and/or business paychecks,
rging the support and use of Religious
Organizations Project materiels. • l:ncourega tenant association P rr3idents
• Meet with tenant organization presidents. to organize a telephone cempalgn to call
P their tenants urging return of the ques•
Provide materlals and solicittheir commit. ttannaire,
ment to distribute materials to their ten-
i 1 ants. • Have tenant associationpreside ntaarra,
is Identify homeless shelter provlderstopro- to dlstribute material encouraging roturn
mote complete count of the homeless of tt;e questionnalre.
populaton. • Reproduce and make available Language
• Arnngewlth local businesses to use post- Assistance Guides at government offices
age meters to stamp the census logo on provid;ngservices tolimited ornon-English
ail outgoing mall, speaking persons.
• Promote the census through local Bureau is Encourage churches, other religious orga•
of Indian Affalrs offices and Ir,dian Health
nlutlona, and ministerial alliances to use
Service facilities to employees. the Census Week Religious Organizations
• lrranga b have census banners, posters, Project m,tterlals.
8 COMPLETE COUNT PROGRAM 1990 CENSUS GOVERNMENTS PROMOTION HANDBOOK
I
(c) There's Still Time to Mail Your Question- s Include appropriate materials 1 0ouncil
naire and other communications with o .istitu-
04/0 1 /9 0-0412 519 0 ants.
Media • Include flyer with utility bills and public
assistance,
• Schedule press conference for highest- local government, and busi-
elected official to announce there Is still Hess paychecks.
time to send in ;he qu9sti,>nnaire 04/02/90.
• Schedule and/or piggyback other media (e) Were You Counted OW0 719 0-0 613 019 0
opportunities t) say there Is still time to Media
mail queetionnaires, in:luding talk shows. is Schedule press conference for highest-
- Develop, produce, distribute, and urge elected official to announce the final push
the use of public service announcements for a complete count and publicize the
saying there is still time; use local pmcon- "Were You Counted" form and telephone
alities. assistance number.
Community is Schedule and/or piggyback other media
is Include 'There's Still rime" flyer and/or opportun ties.
other materials in Council or other com- Community
munications with constituents. is Follow up with tenant association presl•
• Distribute "There's Still rime" flyer at all dente to ensure distribution of "Were You
government offices that have public con- Counted" forms.
tact-public assistance, motorvehicle, employ-
ment, and to forth. B. Government Employee Initiative
e Include flyer and/or other "There's Still
Government employees located throughout the com-
Time„ m steriela In utility bills and pay munity can be a significant force In census promo-
checks, tion. Thus, the goal of this initiative is to make
• Follow up with tenant organizationpresl- government employees "census smart" by suggest-
clanislo ensure distribution of the"Theres Ing a series of awareness activities that govern-
Still Time" flyer. ments can i;,iplement for their employees.
is Continuo to make available Language Assle-
tance Guides at government offices pro- 1, Preansus Actlvitles slow-03/22/90
vlding services to limited or non-English
spez'-ing person- (a) Place census posters encouraging employ-
(d) Nonresponse Follow-up 04/28/90-08/084/0 ess to be counted In all government offices.
Media (b) Place bumper stickers on government veh)•
cles,
• Schedule press conference for highest- April 1.wort police, showing "Census Day
elocted official to alert community that April
enumerators will be visiting homes, show {c) Begin (October I989)distriMng"aIerrpkw e"
how enumerators can be Identified, and memoranda on the importance of the can-
encourage cooperation. sus,
a Schedule and/or piggyback other media
j opportunitiesto alert, identify, and encour• 2, Census Weak 03/23/90-03/31/90
age cooperation.
Community (a) Include message urging the return of the
questionnaire in employee paychecks.
e Distribute flyers Identifying enumerators
at all government offices with public con- (b) Send all employees a memorandum reher•
tact-pubileassistance, rreotorvehicle, employ- sting the importance of the census to the
ment, and so forth. community and urging questionnaire return.
• Follow up with tenant association presl- Include )nformatlon about assistance wn-
dents and/or committee to ensure distri- ten and assistance numbers, as api roprl-
bution of follow-up flyers. ate.
J190 CENSUS GOVERNMENTS PROMOTION HANDBOOK COMPLETE COUNT PFIOGf1AM 9
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3. There's Still rims 04/01/90-44/25190 (f) Arrange to reproduce those materials for
school districts or selected schools in areas
(a) Distribute'Thera's Still Time" flyer io all where enumeration might be difficult J10/89),
employees.
(g) Meet with tenant association presidents. Pro-
(b) Distribute to all employees a memorandum vide materials and solicit their commitment
saying "There's Still Time." to distribute materials to their tenants during
er phase of the census (10189).
(c) Include "There's Stil! Time" mossage and/or
flyer with paychecks (h) Distribute flyers and/or information through
public assistance offices and paychecks.
(d) Messages should include location of assis-
tt nce c nters, as appropriate. (i) Organize a speakers bureau and provide
interested community groups and organiza-
4. Nonrespons•: Followup 04/26/90-06,'06/90 tions with speakers on the census.
' (a) Distribute enumerator identification flyer. (j) Sponsor a census questionnaire workshop
to familiarize key community leaders with
(b) Distribute cooperation with enumerator memo the form.
to all employees.
(k) Translate outreach materials Into non-English I
(cl Distribute messages in pavchecks urging languages in communities where it is needed.
cooperation with enumerate s.
(i) Sponsor a "Run for the Census" on March
5. Were You Counted? 06/07190-06/30/90 21 or 22, 1990. Use the event to publicize
mailing of the questionnaires.
(a) Distribute a memorandum to all employees
urgingthemtooompletea"Were YouCounted7' 2. Census Week 03/23/90-03/31/90
form if they have not been counted.
G. Promotional Mix (e) Schedule press conference to announce the I
mailing of questionnaires and encourage
their return (03(23).
This is a medley of stand-alone activities from
which governments can select 10 implement indi- (b) Use other media opportunities to encourage
vidually or in some combination, questionnaire return.
1. Preoansus Activities Now-03/22/90
(c) Inclu le materials encouraging mail return of
the q,iestionnaire in all correspondence with
(s) Call periodic press conferences and uxe constituents.
other public forum opportunities to talk about
the importance of the census.
(d) Distribute flyers encouraging questionnaire
return at all government offices that ha-9
(b) Include awareness materials in utility bills public contacts-public assistance, motorvehl.
sent to each housing unit. cle, sm-ployment, and so fortis.
f (c) Issue periodic press releases on the impor- (a) Encourage each tenant assoclation to orga-
lance of the census,
nine a telephone campaign to call their ten-
{
I (d) include flyers depicting the six reasonsto be ants urging return of the questionnaire,
counted and articles on the importance of
the census to the community in Council and (q include materiels encouraging return of ques-
{ other newsletters or mailings, to constitu- tionnaire with utility bills.
ants.
(g) Have sound trucks travel through various t
(e) Encourage school districts to use the census neighborhoods urging return of the ques-
teaching materials in the classroom (04/89). tionnaire.
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10 COMPLETE COUNT PROGRAM 1990 CENSUS GOVERTiOt: HANDS. 7K
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(h) Reproduce and make available Language 4. Nonresponse Follow-up 04/26/90-06/06/90
Assistance Guides at government offices (a) Schedule a press conference to alert com•
providing services 10 limited or non-English- munities that enumerators will be visiting
speaking clients. homes, show how enumerators can be iden-
tified, and encourage cooperation (04/26).
3. There's Still Time 04/01/90-04/25/90
(6) Use other media opportunities to alert, iden•
(a) Schedule a press conference to announce tify, and encourage cooperation with enu-
merators.
that there is still time to mail the question-
naire(04/02). (c) Include appropriale materialsinCouncil news-
letters and other communication with con-
(b) Use other media opportunities to say "There's stituents.
Still Time:'
(d) Distribute flyers identifying enumerators at
all government offices with public contact-
(c) Include 'There's Still Time" flyers and other public assistance, motor vehicle, employ-
materials in Council newsletters and other ment, and so forth.
communications with constituents.
(e) Havetenentassociations distributetheappro-
(d) Distribute "There's Still Time" flyers at all priate flyer.
government offices that have public contec-
tpublic assistance, motor vehicle, employ- (f) Include information on census enumerator
merit, and so forth. visits In utility bill.
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(g) Include information on census enumerators
(e) Havetenantassociations 6stiibutethe appro. with public assistance checks.
priate flyer.
0. Were You Counted 06107/90-06/30/90
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(f) Reproduce and make available Language (a) Schedule a press conference to announce
Assistance Guides at government offices final push for s complete count and publi•
providing services to limited or non-English-
cizethe Were You Counted form (06107/90).
speaking clients. Publicize the telephone assistance number.
(g) Include materials saying'There's Still Time" (b) Use other media opportunities to announce
with utility bills. the final push and publicize the form.
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Chapter 111. Promoting the Count
A. A Phased Approach interviewers by explaining the importance of the
census and describing how the interviewers may
The purpose of the promotion program is to sup- be identified.
portthe datacollection process by malting commu-
nity members aware of and responsive to their Phase 5. Were You Counted 06/07/90-05/30/90
I roles in the census at various times during the
collection process. This will be accomplished by This is the final promotion effort to count com•
i~ delivering appropriate, timety messages through a murity members who might have been missed.
variety of cooperative activities and channels. Some
of these will be implemented independently by the 3• Census Bureau Promotion Projects
Census Bureau (See chapter 111, section BI. Others
will be implemented by the Census Bureau with or I
through retigiousorgan tzations, schools, news media, Some of the projects the Census Bureau will imple-
outrea sh and responsiveness
government, community-based organizations, and and merit the eirpromote respective outreach awareness
so forth. Still others will be implemented indepen- ch phases as described
dentiy by governments. To be most effective, all above follow:
activities should be designed to coincide with col.
lection goals. Thus, the promotion program is divided 1. Advertising Campsign (All Phases)
into five phases: i
The Advertising Council will develop a series of
public service annouaacemehts (PSAs) designed
Phase 1, Precarious Activities Now-03/22/90 to convince the public to particlpsts in the can-
sus. It wilt distribute thesefor use bythe Nation's {
During this time period, we will concentrate on mass media. In addition, the PSAs will be pre-
educating communities about tke benefits of the cards, for use e billboards, transit advertising
census, wh9n census day lip, and when to expect , and poster.
the arrival of the questionnaires.
2, Census Education Projsct(Phase 11
Phase 2. Census Week 03/23/90-03/31/90 The objective of the Census Education Project is
to develop an understanding and appreciation of
This is the time period to encourage people to fill the census and he Importance among teachers,
students,
out the questionnaire and mail it back and to m
eet and their parents through the develop- census provide assistance for those who need kelp matt of f teachers can a Instructional material
filling out choir form. that teaehn ten use and reuse. These materi-
els, which are suitable for grades K•12, will be
distributed to all the Nation's 3. There's Still Time 04!01/90-04/25/g0 schools.
P ! 3. Early Alert Mailout (Phase 1)
This time period will be used to continue pro•
moting the mail return of the questionnaire. The Approximately 1 week before the questionnaires
message will inform people that there is still time sra mailed to households, the Census Bureau
to fill out the quectionnalre and mail it in. will send a multilingual flyer to households in
those areas research indicates will be difficult to
Phase 4. Nonresponu Feliow•up count (for example, highly concentrated urban.
ized areai), or have significant populations whose
04126/90-06106190 primary language Is other than English. The flyer t
will contain messages In English, Spanish, Chi.
During this time pe lod, we will start the public nese, Vietnamese, and Korean. It will also con-
that census interviewers .villbeIntheir neighbor. tain 800 numbers for assistance In these and
hood. We hope to promote cooperation with the other non-English languages, a
1990 CENSUS GOVERNMENTS PROMOTION HANDBOOK
PROMOTING THE COUNT 13
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4. Religious Organizations Project (All Phases) 7. Congressional Outreach (Ail Phases)
The 535 members of Congress represent an
The objective of this project is to tap into the extremely important communications network.
ith thousands of community
outreach capabilities of religious organizations. They have contactw leaders, members of the media, and individual
by will provide promotional messages for ur - constituents each month. Thus, the objective of
ce religious organizations
religious drganiz heations in census pro those - Congressional outreach is to gain their assis-
ea. In t expect organiz tance in educating their constituents about the
areas lu expect to be difficult to uenumerate s Aware will census through communications channels avail-
be included as part of the Census Awareness able to them. The Census Bureau will provide
and products Progrem(CAP>') and askedto become press kits, sample newspaper columns, speeches,
more involved. and other media material for House m. nbers
and Senators to use.
5. Census Awareness and Products Program (All 8, Mail Reminder Cards (Phase 2)
Phases) On March 30, 1990, postcards will be mailed to
This program is designed for those areas and all households to remind residents to fill in the
populations we expect to have difficulty count- questionnaire and mail it back.
ing• Broadly speaking, the goals of the CAPP are 9, Tribal and Alaska Native Village Liaison Pro-
to: gram (A11 Phases)
Recognizing the unique situations and condi-
(a) identify those areas and populations that (ions encountered in the enumeration of Ameri-
will be difficult to count, can Indian and Alaska Native communities, the
Census Bureau has invited each American Indian
tribal
(b) Identify organizations and individuals that government and Alaska Native village to
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have access to, credibility with, and know(- a liaison to work with the Census
Bureau in achieving an accurate count. The Cen-
edge of those populations. sue Bureau will provide resource materials and
training workshops designed to provide the liai-
(c) Work through those organizations and indi- son with th,s materials and information neces-
j viduals to encourage participation In the sary for the liaison to assist in promoting census
j census. awareness in the tribal and/or village communi-
ties.
Organizations will be asked to distribute census 10, Urban UpdablLesw
awareness and recruitment materials among their i
complexes Bureau will across the Identify Nation, large hire public blic
constituents, make presentations on the census, The The Census
and provide free space for taking the census dhousing ents of those complexes to conduct outreach resi-
employment test and placed where the public efforts prior to delivery of the questionnaire, and
can get help in answering the census questior then to hand deliver the questionnaire and pro,
vide assistance in completing it as appropriate,
8. Motivational (mart (Phase 21 11. NeConal Services Program
Each census questionnaire package will contain This program Involves participation in annual
a motivational insert that documents reasons for conferences and other meetings of national minor-
answering the census. Our goal Is to provide ity organizations to distribute census informa-
motivational Information to the respondent at a tion, conduct workshops, and meet with local
critical time-when the envelope containing the chapter leadership about the importance of a
questionnaire is opened. complete count.
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Chapter IV. How the Census Counts
A. Collecting the Date as appropriate. ThisoperationiscalledtheAdvance
Post Office Check (APOC). Enumerators will visit
The data collection, compilation, and tabulation the addresses to verify the Information reported
processes consist of many varied, complex, and by the post office and update the address list
interrelated operations. This section provides a accordingly. This operation is called APOC Rec-
broad description of the major operations. oneiliation. The list is checked once again by the
post office before the census forms are deliv-
The 1990 data collection process can be divided ered. This operation is called the Casiog/Time-
into three major phases: of-Delivery (TOD) postal check.
1988 Prelist June 1988to December 1982
1. Compiling and updating address lists APOC February and May 1989
(January 1988-March 1990) APOC ReconciliationJuns to September 1989
CasinglTOD
2. Collecting the data postal checks March 1990
(March 1990-September 1990) Mailout March 1990
3. Processing the data 2. Also in 1988, we purchased computerized address
(April 1390-September 1993) lists for urbanized areas from mailing list ven-
dors. These lists are called Tape, Address Regis-
B. Compiling and Updating Address Lists ter (TAR) areas. We will assign each address to a
census geographic block using computers. The
will em,m post office will check the address list In anAPOC.
We will
We the is called country the using mail a Then census enumerators will visit every address
mail-out/mail-back 6.imerstrate most census; of f t
census. To conduct a mail consue, we must have a to verify the completeness and accuracy of the
list of the mailing addresses before Census Day for tilts and update them accordingly; this opera
postal
all housing unN3 in the mail census area. check lion is also celled will ll b 6e envase. conducted In n TA The TAR areas.
We will use two basic methods to develop the APOC September 1988
precensua address lists: Precanvass May and June 1989
CssIrWTOD
1. In 1988, we will develop tistsof addresses ("1988 postal check March 1990
prelist'l in rural and suburban areas where the Meilout March 1990
physical location description is the same as the The housing unit counts will be compiled for the
address used by the post office to deliver mail. TAR and 1988 prelist areas and cent to the local
Many of the housing units in these areas have officials for review, local officials are requested
house number street name addressee, such as to review these counts against the estimate of
"101 MainStreel."In developing the list of addresses, housing units produced from local records such
census enumerators list the mailing address of as utility hook-ups, property tax records, and so
each housing unit and the number of the census forth to identify areas where there Is a discrep-
geographic block where it Is located, in on address
register and put a spot on a map to show its ency with the census housing unit counts. This
location. operation is celled the precensus local review.
Local officials will have 45 days to complete their
Once the list Is compiled, the post office checks review and report discrepant areas to the local
the list and reports any missing resideMisladdresses, Census Bureau office. Census enumerators will
duplicate addresses, and addresses that are undo- recanvass these areas and update the address
liverable. It also corrects the mailing addresses list as appropriate.
1990 CENSUS GOVERNMENTS PROMOTION HANDBOOK HOW THE CENSUS COUNTS 15
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Mailout of precensus local 3. We will ussthe list/enumerate method (formerly
review counts November 1989 called conventional or door-to-door enumera.
Local officials report lion) in very remote and sparsely settled areas;
results of review December 1989 most American Indian reservations and Alaska
Precens us local review Native villages wilt be enumerated by this method.
recanvass January 1990 In these areas, the post office will deliver unad.
dressed mailing pieces (Advance Census Reports)
In 1989, we will conduct a prelist in rural areas and the forms will be picked up by census
where the mailing address usually does not describe enumerators enumerators. will Starting causinon 1990,
g ss the March areas 26, and list the
the physical location of the housing unit and and list the
address dress of of each housing unit and spot it one
housing units have mailing addresses with postal map. As they canvass the area, the enumerators
box and rural route numbers, for example, 'Box
22, Route 3." As in the 1988 Prelist, census will visit each housing unit and pick up the
enumerators will list the mailing addresses in an completed census questionnaire. If there is no
address register and spot the location of each completed questionnaire, the enumerator will
housing unit on a map, These areas are not conduct an interview during the visit and co 1
included In the precensus local review. Plats questionnaire for the housing unit. We e
~ will enumerate about 8 to 7 million housing
1989 Prelist units, mainly in the West, Northeast, and Alaska
October and November 1989 by the listlenumerale method.
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C. Field Collection Activities Apprcximstely 4.5 weeks after the question.
naires are delivered, Census Bureau enumera.
Questionnaires are to be delivered to all housing tors will visiteach household in the mail-out/mail.
units in March 1990, We will instruct households to back and update/leave/mail-back areas that did
complete the questionnaires as of April 1 and not return a questionnaire to obtain the informa. 1
return them by mail or hold for enumerators to pick tion by personal or telephone interview. This
up In conventional collection areas (see below), nonresponse follow-up activity will last 5 to 6
weeks. '
We will use ti-ire asic data collection methods to Questionnaires will be computer or clerically
take the census; edited for content and coverage Mons of approx.
imately 480 local Census offices or at one of the
1. We will use the MAR-out/moll-beck method in seven processing offices. The Census Bureau
cities, towns, suburban areas, and rural areas will conduct telephone and field follow-ups to
where we expect to have good mailing addresses. repair questionnaires that are not adequately
These are the TAR and 1988 prelist areas. The filled out or questionnaires on which there may
U.S. Postal Service will deliver the question- be a question regarding who should be incl ided.
noires to housing units on March 23, 1990 and The questionnaires will then be photographed
we ask respondents to return them by mail. We bye microfilm camera. The mlcrofilmedresponses
will enumerate about 88 million housing units by will be converted to computer-readable form.
the mail-out/mail-back method. After these activities are completed, we will com-
puts local housing unit counts and send these to
2. Wewill use the update/leave/mail•back method the highest-elected local officials for postcensus
mainly in rural areas where the postal addresses local review. Local officials will have 15 days to
do not describe the physical locations of the review the counts and report any problems to
housing unite. These are the 1989 prelist areas, the Census Bureau, After recanvassing the dis•
Enumerators will canvass the areas and visit the crepant aress, the local census offices will close.
housing unite during the month of March 1990, Data collection, editing, and entering responses
1 They will deliver a census questionnaire et each into the computer occur concurrently,
housing unit and ask the respondent to return
their form by mail. The enumerators will also add D. Processing the Census and Producing Counts and
any housing u.At that Is not on the list and leave Tabulations
a questionnaire at each one. We will enumerate
about 11 million housing units, mainly in the local census offices openMarch 1989-November
South, by the update/ieave method. This method 1990
will also be used in some large urban public UpdateAseve March 1990
housing projects. Postal delivery of census
questionnaire March 1990
18 HOW THE CENSUS COUNTS 1990 CENSUS GOVERNMENTS PROMOTION HANDBOOK
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iisVenumerate March 1990 • $2.6 billion for the 10-year program, ovur $1
Nonresponse follow up April-June 1990 billion in 1990 alone.
Edit and edit follow up March-July 1990 • Recruit and test 1.6 million people.
'Were You Counted?" June 1990
Data capture March-October 1990 • Will hire about 470,000 people; about 300,000
Mailout of postcensus working at census peak.
Iota! review counts August and September • 480 field offices, 13 Regional Census Centers, 7
Postcensus local 1990 Processing Offices.
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review recanvess September 1990 • Over 100 million questionnaire packages printed.
Local census offices
close August-October 1990 a Expoct over 70 million mail returns within 3
weeks of Census Day.
E. Size and Scope of the 1990 Census • Using600minicomputers in469temporary offices,
• 250 million people, 106 million housing units. must set up, use, and dismantle in 1 Year.
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1990 CENSUS GOVERNMENTS PROMOTION HANDBOOK HOW THE CENSUS COUNTS 17
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Appendix A.
Committee Formation Press Release
FOR IMMEDIATE RELEASE
MAYOR or TRIBAL CKAIRMAN (or other title) (Name) APPOINTS (Number) RESIDENTS TO
SERVE ON 1990 CENSUS COMPLETE COUNT COMMITTEE FOR _ (Community or Tribe Name)
_ in an effort to encourage everyone to be counted in the 1990 census, Mayor or Tribal Chairman (or other title) 1
(Name) has appointed a special Complete Count Committee made up of (Number) residents (or
members).
Chairperson (orco-::.eirpersons)of the committee is (are) (Name) and (Name) (Identify each
in a sentence here.) II
"rho success of the 1990 census count in (Community or Tribe Name) is vitally important," Mayor or Tribal
Chairman (Name) said. "Not only does our community s po n!ca representation in the U.S. Congress and
In the State legislature rest on census population totals, but large amounts of Federal and State funds are returned to
(Community or Tribe Name) each year based on census statistics, If everyone is not counted, it means our
community may be s ortc ange end we will not receive our fair share of these funds."
Mayor or Tribal Chairman (or other title) (Name) sold the Complete Count Committee will undertake an
intensive public education campaign to inform a residents about the importance of cooperating with the census.
Census questionnaires will be delivered to each household on Friday, March 23, 1990. Householders are requested to
answer the census questions and mail them back in the enclosed preaddressad envelopes by Sunday, April 1. If a
preaddressad envelope is not provided, householders are asked to complete the questionnaire and hold It until a
census worker visits to pick it up.
(Name or names) , chairperson(s) of the committee, said their members will be m eking spe--hes on behalf of
the census a ore community organizations, distributing census flyers and posters to residents and groups, and
generally endorsing public cooperation with the census at every opportunity.
Members of the Complete Count Committee represent a broad cross section of the community, (Chair-
person(s) sold. Others appointed to serve on the committee are:
(List names and affiliations of all members.) I
The committee will remain active until (Date) Monthly (or other frequency) meetings will be held to plan the
committee's activities. -
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II ~ Tamporory offices for the committee have been established in (Location or address) ,Community organizations
and individuals interested in cooperating with the committee are invited to contact (Name of contact) at
(Telephone number)
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1990 CENSUS GOVERNMENTS PROMOTION HANDBOOK COMMITTEE FORMATION PRESS RELEASE 19
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Appendix B.
Telephone Contacts
STATES SERVICED BY REGION
REGIONAL CENSUS CENTERS
Mr. Arthur G.Dukskis Connecticut
Regional Director Maine
Bureau of the Census Massachusetts
Fourth Floor New York-PT.
441 Stuart Street New Hampshire
Boston, MA 02116.5000 Rhode Island
(617) 421.1421 Vermont
Ms. Sheila H. Grimm New York-PT.
Regional Director Puerto Rico
Bureau of the Census Virgin Islands
Regional Census Center
16th Floor
221 W. 41st Street
New York NY 10036.7294
(202) 997.1990
Ms. LeVerne Vines Collins Delaware
Regional Director Maryland 4
4
Bureau of the Census New Jersey
Third Floor Pennsylvania I
441 North 6th Street J
Philadelphia, PA 19123-4090
I (215) 597-1990
Mr. Dwight Dean Michigan
Regional Director Ohio
Bureau of the Census West Virginia
Suite 200
27300 W. 11 Mile Road
Southfield, MI 48034.2244
(313) 354.1990
Mr. Stanley D. Moore Illinois 1
Regional Director Indiana
Bureau of the Census Wisconsin
Suite 6501
2255 Enterprise Drive
Westchester, IL 60153.5800
i (312) 631.1990
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1990 CENSUS GOVERNMENTS PROMOTION HANDBOOK TELEPHONE CONTACTS 21
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REGIONAL CENSUS CENTERS-Con. STATES SERVICED BY REGION-Con,
Arkansas
Mr. Marvin L. Posture Iowa
Regional Director Kansas
Bureau of the Census Minnesota J
10332 N.W. Prairie View Road Missouri
Box 901390 Oklahoma
Kansas City, MO 64191.1390
(816) 891.7470
Alaska
Mr. Leo C. Schilling Hawaii
Regional Director Idaho
Bureau of the Census Montana
Suite 500 Oregon
101 Stewart Street Washington
Seattle, WA 98101.1093 Nevada
(206) 728-5500
District of Columbia
Mr. William F. Hill Kentucky
Regional Director North Carolina
Bureau of the Census South Carolina
3410 Saint Vardeli Lane Tennessee
Charlotte, NC 28217.1371 Virginia
(704) 5214400
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Alabama
Mr. James F. Holmes Florida
Regional Director Georgia I
Bureau of the Census
f Regional Census Center
Third Floor
;
1375 Peachtree Street, N.E.
Atlanta, GA 30309.3112
(404) 347-5443
Mr. John E. Bell Louisiana
Mississippi
Regional Director Texas
Bureau of the Census
Suite 210 1
6303 Harry Hines Boulevard
Dallas, TX? 75235-5228
(214) 767.7488
Arizona
Mr. William F. Adams Colorado II
Regional Director Nebraska
Bureau of the Census New Mexico
f 6900 W. Jefferson Avenue North Dakota
1 Lakewood, CA 80235-2307 South Dakota
(303) 969.7750 1
Utah
Wyoming
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22 TELEPHONE CONTACTS 1990 CENSUS GOVERNMENTS PROMOTION HANDBOOK
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ROISIONAL CENSUS CENTERS-Con. STATES SEP'rICEO BY REGION-Con.
Mr. John Reeder California
Regional Director
Bureau of the Census
The Valley Corporate Park,
Building 41
16300 Roscoe Boulevard
Van Nuys, CA 91405-1215
(818) 983-6511
Mr. John Reeder California
Regional Director
Bureau of the Census
4G0 2nd Street
San Franciscn, CA 941 01-1 400
(41151243-8904
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1990 CENSUS GOVERNMENTS PROMOTION HANDBOOK TELEPHONE CONTACTS 23
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'em CITY of DENTON, TEXAS Civic Center/ 321 E. McKfnneyl Denton, TX 7420 i
M E M O R A N D U M
TO. Lloyd Harrell, City Manager
1 FROM; Steve Brinkman, Director of Parke and Recreation
DATEi April 14, 1989
SUBJECT2 Domino Club
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The County recently naked the Food Bank and the Domino Clubbuto move ilding Eonm Oak
Rayzor Building and offered to locate them in a County
Street. After looking r.t a building, it was judged to be too smaallofortboth
groups to operate out of. ".'he Food Bank moved to the building '--e ree
weeks ago, and the Domino Club has been out looking for a space.
with council's approval, we would be happy to work with the Domino Club to try
a long-term lease with the folks at the First State Bank. They are
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receptive to both a nominal rate ($590 per month for 2,000 square feet) and a
c03t comparison and Lave determined
multi-year lease. We have looked oat be=
4 that our estimated annual costs 1
Domino Club Food Bank
i existing Conte
Uzor Bulldin New F~ity euildin
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Rent $ 0 $ 68400 $ 0 Utilities 71200 4,200 31300
0* 0
Cuwtodial 1,200 0*r 0
Insurance 0
$B,400 !19,200 $ 38300
Total
*The club has indicated that they can handle custodial
costs for the balance of this year. k
nowill provide
**The First State Bank has indicated that Dthey
coverage for the whole Structure.
agreed to insure the contents of the building themselves.
Denton ParksandRecreation / Dentan, Texes I (6171$68.8270 9 Rte. 1
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The Parks and Recreation Board and staff feel that Lhelr move into a separate
facility will b< a great as3et for the rest of the participants at the Senior
Center, it will give them more room as well as reduce any potential frictions
i that the existing Senior Center users may have with the Domino Club
participants.
The county has also beer contacted about assisting with this first year rental
and will bo making a decision very soon. This could help to defray the new
rental or insurance costs.
Steve rinkman
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April 13, 1989
Mr. Lloyd Harrell, City Manager
City of Denton
215 East McKinney Street
Denton, Texas 76201
Dear Mr. Harrell:
In 1966 we prepared the ateached document to be handed out to new members and
to others interested in the Senior Citizens Domino Club. It briefly outlines
the history of the Club - its association with the City and the county and the
rules by which it operates.
Since this document was written, we have supported the Bond Issue for the
expansion of the senior Citizens Center and discussed with you the
availability of a building for our use if the City could provide land and
renovation costs ($65,000.00). We discussed the potential problems of
incompatibility with other occupants of the Senior Citizens Building,
difference in hours o: use. restrictions on smoking, smaller space allocation,
etc., and the objections which had been raised by some of the present
occupants to our being in Lt., building. It remains our opinion that both the
3 Domino Club and other Senior Citizens Building occupants would be best served
if located in separate facilities. However, the paramount interest of the
k Domino club is that it be assured of adequate space for its use on a long term
basis, without the constant uncertainty that we have endured over the years.
Of immediate concern, we have been advised by the County Commissioners that we
must vacate our present space in the Raynor Building in order that the County
can renovate and enlarge the Rayzor Building. We have spen~ many hours
looking at every available building we could locate, looking first for other
public-owned space but finding none available, Although there are many vacant
buildings, finding one of the right size with adequate parking, etc., at a
reasonable price has been surprisingly difficult, We presently use abvvt
3,000 square feet of space and require parking for about 25 cars, air
conditioning, reetrooms, etc.
Fortunately (we feel), we found a building owned by the First State Bank of
Denton (Mack center on East McKinney), it contains 2,013 square feet of space
with adequate parking, reetrooms, air conditioning, etc. In consideration of
the Club's needs, they have agreed to lease this space to the pity for o ' use
at a reduced rate of $500.00 per month plus insurance. This is a little less
+ than $3.00 per square foot. We have found space advertised for as much as
111 $9.00 per square foot. This price was offered on the condition that the club
install lights (none are preoently installed) and accept the space on an 'as
is" basis. The Club is prepared to arrange for these Improvements and
renovation. We anticipate that utility costs could be substantially lower at
this building than at our present facility due to less space, better
insulation, one air conditioner instead of the two we presently have, etc,
Also, all of the Rayzor Building is presently on the City meter.
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We would like to make a formal request that the City lease the space for our
use. We would hope for a long term lease with renewal options. After the
Senior Citizens Building has been completed, a review could be made of the
advantages and/or disadvantages of the use of leased space versus the Senior
Citizens Building. We have asked some of the County Commissioners to make
some funds available to help pay this rent, but we have not received a
decision as of this date.
We want to conclude this letter by expressing to the City of Dentin our
sincere thanks and appreciation for the assistance provided the Club in the 1
past. We sincerely believe it provides worthwhile service. We espccially
want to express our thanks to you, to Mayor Stephens, other Counotl members,
and to members of your immediate staff. We are deeply grateful to Steve
i Brinkman and his staff and the Park Board for their patience, understanding,
and support.
j We will be glad to furnish any additional information you might need, since
the bank has kept this space off the market for several days, they have
requested a reply as soon as possible,
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Sincerely,
i a H laV
.~i.cL M
ath//1~',
Grady eson
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Attachment
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DENWN SENIOF CITIZENS DOIGHO CWB
There has been a Senior Cittsens Domino Club to Denton for more than fifty
years, according to memories of some of the present members. The Club originally
met in the City Park, then to the old Band Shell. Later, a group of citizens
headed by Mr. Jobo Shrader, Sr., decided that the old people deserved something
better, more comfortable and healthier. They worked out an agreement with the
City Governmeat that they, the citizens, would raise the money and construct a
building to the City Park for the Club's use. The City ogre first Sentorvide utilities,
janitorial services and supplies. This vas probably Citims
Building to Dentoo. Later, when the present City rpvernaent complex was built,
the Domino Club Building. The City Government, at that
it van necessary to destroy
time, told Club members that if they would agree to the destruction of the building
and other
compensation, that the City would sesure that space fscilt es
li ors were hectic
would be furnished to otti r City owned building, The next few ye
sa moved from place to place in less than
, to say the least. It v
for the Club
desirable facilities. When the present Senior Cititen's Building vas being planned,'.
The membership supported the Bond
ttM Club was promised space in that building.
issue actively. After the building was completed, it was deteratned that the Club
would .lot "fit to" the facility. was scheduled to
The old Jail, which was being used by the Club at that ttms,
be deeoltabed, and a searob for other apses began again. The City offered to rent
space for the Club, If dutiable space could be found. .
Finally, arrangements were worked out with the County for the use of the
i The building had been vacant
then vacant room at the back of the Raynor 9atiding. to the
for a long time and had deteriorated badly. Foof leaks had caused damage
floor, the paint was damaged, etc. No air conditicntng, heating, water, gas or
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electricity. The City provided and installed a new air condtttontng unit, and helped
get water, gas mad electricity to the room.
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The Club printed, installed lights, refinished the floors, installed water
fountains, a refrigerator, TV, a Smoke.Eater, and arranged for furnishings. This
has bean a very satisfactory arrangement and the Club gratefully acknowledges and
thanks both the City and County for their help,
Due to the pressure for space for County use, the Club ham felt threatened by
people who did not know that this space was in the same condition as the rest of ~i
the Raynor Building until the Club's efforts changed it.
Durtag recent years, the Club has grown oind has an average membership of
' approximately 100. The number of
people affected by and benefltting from the
Club is multiplied many times, when other family members are considered.
Most of our members are age 65 ma6 above, many ere above So. Very few are
j below 60, Bose spend most of every day at the Club, bringing their lunch and I
Wiping it to the refrigerator. The Club may be said to serve as a "sitting
service" for some, who, without this place, might be to a Nursing Home. It serves
as a place where these elderly people can keep to touch with the vorld, visit with
frieadc, keep their Wade active, forget for a while their ailments and problems
and tojoy a part of the day. It even gives other members of the families a choose
by not being "tied down" for a while.
The Club has grown to Countywide proportions, It has petive,LimberojVom
almost every torn to the County . Carrollton, Argyle, Sanger, Aubrey, as well am
the majority from Denton, The C =can o be able to build sebtber building ,
for its use. It believes that faimed for tAt•
purpose if the city
o~C9uat1. vtli-p tae the land. This possibility will be`tolored,
The Club Directors and members believe this to a worthwhile organisation and
soap spend their own funds to help keep it going. Most of the meabera are long
time, may life ties, members of the Community, tax paying property owners who
have ude many contrlbuttoom to the long time growth and development of the City
1 and County.
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The public supports the numerous programs of the Parks and Recreation
Department, and the Club Is proud to be recognized as one of the programs
serving a worthwhile role in the community. Some say this to the most active,
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best utilised Senior Citizens Program to the syatem, with from 30 to 60 members
utilizing the facilities dally, except Sunday. Compared to the Softball leagues,
for example, it is just a different ball game with older players whose Some will
be over sooner, but which is needed every bit as much, it not more, Be
~ creation
opportunities for these people are extremely limited, In addition to the re-
creation provided by the Club, it attempts, to the extent possible, to help leas
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fortunate members. Fecently, a member poesed away after a long illness, leaving
big family in almost desperate circumste
ncea, Contributions were made by members
of the Club to help. Another member's home burned and be had no insurance, Again,
funds were contributed, These are just two recent examples. When members are ill
they are remembered and encouraged by "Get-Well" cards, flowers and visits.
Obviously, this Club does not fit the image attributed to some commercial
"Domino sells."
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DEMN SENICR CITIZEN'S Man CLUB AULES
PWPOSEt To, insofar as possible, provide a pleasant, clean, healthy Club, for
the etttmena of the Denton area to gather for the purpose of playing Domtnots,
watching Weviaton, visiting, shooting the bull, and solving local and world
problems.
MC BERSMP: Although the Club shall be primarily for Sentor Citimens, no restrictioes
shall be placed on membership because of age, sex or race. Expertence has
shown that death claims about 10 members each year - so younger members are
needed. Any member may be excluded if, in the opinion of the Directors and
members, be becomes a disruptive influence and/or threatens the peace and ,
tranquility of the Club,
ME1a3EEiSHIP COSTS: At the present time, dues are $1,00 per month, payable in
advance - preferably on an annual basis. If a person is unable to afford
the $1,00 per month dues, it he will talk to the Directors, arrangements
will br made to take care of that member. Dues may be changed by the
Directors and a vote of the membership.
MARA%O:VM811Ts Three Directors will manage the Club. An election will be held
each year, with written ballots being used, and the election being con. i
ducted by three seembere appointed by the Directors for this purpose, A I
Director may be removed at any time by a majority vote of the members, ani
another Director elected to replace him. If, during his term in office a
DtrectoT becomes unable or unwilling to serve, the other remaintng 2 Directors
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will appoint a successor to finish the term, It will be the Director's re.
oponotbility to work with the City and County Governments, the news meats,
and other groups, as appropriate, to promote the objectives of the Club and 1
to insure a proper public understanding of its purposes and otjectives.
They shall develop and manage fund ratsiag campaigns as needed, including
Doetno Tournaments, They may call upon other members, individually, or as
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CITY of DENTOk TEXAS 215 E. McKINNEYI DENTON, TEXAS 76201 I TELEPHONE (817) 566-8200
M E M O R A N D U M
DATE: April 11, 1989
TO: Lloyd Harrell, City Man,rger
FROM: Betty McKean, Executive Director
Municipal Services/Economic Development
SUBJECT: Martin Luther King Center
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We are very concerned about any public relations problems that
may have been created at the Martin Luther King Center as a
result of rigid implementation of City administrative
procedures. I have met with all the staff members involved in
the management of this Center and want to assure you that every
measure is being taken to investigate procedures being
followed, policy interpretation and how those policies are
being communicated to the public.
Although all of us are very proud of this fine addition to our
recreation facilities, and are therefore very sensitive to the
need to maintain it in its beautiful condition, we also wait to
' avoid being over-zealous In the implementation of administra-
tive policies. I do feel Steve Johnson has been very
conscientious in trying to ensure that Ll'e facility remain in
its present, first-class condition.
Because of concerns that have been voiced, we are taking s hard
look at the rental policies aid have surveyed area facilities.
Steve Brinkma:. has been attempting to maintain consistency
among the recreation centers in application of rules and
procedures as adopted by the Parks Board and the MLK Rules and
Regulations Subcommittee of the MLK Advisory Board. It does
appear we have an immediate opoortunity to make some
adjustments that might, ma!,e it easier for us to secure more
rentals.
As soon as the MLA Advisory Board (April 10) and the Parks
Board (April 17) have reviewed and commented on concerns and
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Memo to Lloyd Harrell
April 11, 1989
Page 2
background reports, we will bring their specific recommen-
dations to Council. It is of utmost importance to all of us
involved to correct any misunderstanding that may have occurred
from a too strict interpretation of the policies as well as to
make whatever modifications are deemed appropriate by the City
Council in order to ensure a mole harmonious relationship with
the Southeast Denton neighborhoods as well as the entire
community.
We have already identified some areas regarding deposits and
the criteria for determining what level of deposit is required
for serving food, etc., that we will be asking the MLK Advisory
Board to look at closely. In addition, we will review the
i necessity for continued requirement for user clean-tip or
deposit deduction for clean-up to ensure that it is not so
onerous as to discourage rentals. As soon as the Advisory
Board and the Parks Board have reviewed these issues we 4ill
i come forward with some recommendations to you for transmittal
to the City Council.
We welccme any feedback on any aspect of MLK or other
recreational facility so that we cat ensure we are providing
the best service possible within resources allocated. Steve
Brinkman still schedule a briefing for the City Council on April
16th.
Please let me know if 1 can provide further background
informa.ion.
Seity c can
/pl
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CITY of DENTON, TEXAS Civic Center/ 321 E. McKfnnoy/ Denton, TX 76201
M E M O R A N D U M
TO: Betty McKean, Executive Director for Municipal Services
and Economic Development
i PROMr Steve Brtnkman, Director of Parks and Recreation
DATEt April li, 1989
SUBJECTi Martin Luther King, Jr. Recreation Center
Advisory Board Meeting
The Martin Luther Xing, Jr. Recreation Center Advisory Board had a meeting on
April 11, 1989. At this meeting, we asked the Board and other individuals
present if they had heard any concerns about rental fees, deposit fees,
responsibilities of the renter, or problems with our staff being helpful.
i
Thore was a fairly lengthy discussion on the subject of deposits, After man2
options were reviewed, the Board voted to keep the deposit fee at the name
rate ($100/$200) for all classeq of renters except non-profit groups.
Non-profit groups would not have to pay a deposit,
We alao discussed a csncern about a Camp Pile group using the building at no
cost. We have the ability to co-sponsor groups that are recreational in
nature and that provide some specific assistance to the Parka and Recreation
Department. Since this group will be an asset to the Center, we feel that
co-sponsorship is very easy to do.
There was also some discussion of the requirements put on the renteLes as far
as cleaning up after their event, We have dropped a cumber of requirements
that were ambiguous, and our staff at MLR will do a better job of explaining
these requirements to folks when they give them their contract and rental
' information. Only in cases of extreme abuse would restroome need to be
cleaned, and the renter would have the option of not cleaning the restrooms
and letting us call in our contract cleaning service and billing the persoai or
group for that cleaning.
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Denton Parks and Recreation I Denton, Texas / (d 17) 600.6470 '
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We will take these concerns and recommendations to the Park Board at their
meeting on April 17, 1989, and get their concurrence on these issues, Carl
Anderson will be making a report to Council on April 18, 1989, on this topic,
Steve Sr nn ma~~
ADM00092
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CITY Of DENTON, TEXAS Civic Confer/ 3,? l E. McKinney/ Denton, TX 70201
M E M 0 R A H D U M
TOr Betty McKean, Executive Director for Municipal Services
and economic Develoament
FROM. Steve Brinkman, Director of Parke and Recreation
7i
I DATEe April 5, 1929
SUBJECT: Martin Luther Xing, Jr, Recreation Center
Rental Rates/Deposit
We are anxious to make sure any concerns, rumors, miscommunications, or
procedures are discussed and worked through to
the Martin Luther Kin Jr. het us off to a good start at '
9~ Recreation centers We hope, through this report,
Ir to be able to bring you up to date on the operations at the Center and diacues
our perceptions as to what is happening.
The building is currently open 66 hours
rentals. We have three full-time per week and additional hours for
positions attendant who works 26 hours per week at at the Center as well as t f y n to
numerous volunteers the reception desk is staffed on a fairly regular basis,
Monday through Friday from 9am-Spin,
Attachment A shows the rental rates for Martin Luther King, Jr, Center. These
are the aame rates at other Denton centers as well. These rates were approved
by Counc1,1 in 1985 and have not been modified since that time. Additional
charges are made for security/suparvision if needed, and these are shown at
the bottom of attachment A.
we have a deposit for the larger rooms in our facilities, it is impressed
upon the renter that they are responsible
during the event. If the room Is turned over to ffor
ins goodoncondition, gthey
receive their deposit back, If there is damage to the equipment or the room,
we withhold their deposit until we can determine the cost of repair or
j maintenance.
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Our custodial contractor at the Center has notified us that he would need to
charge us an additional fee to clean an area that was abused. These costa are
j generally more than the deposit we require, If we need to bring him In to
clean up after a rental, he would charge us this additional amount. We have
1
r Denton Parka and Aecreat/on / Denton, Texas / (817)686-0
270
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Page - 2
also attached a comparison of rental facilities in our area (attachment B) and
concluded that: r
1. The renter of each facility is responsible for their clean up, or
it is included in the rental rate if the facility has a custodian,
Deposits are required or charges assessed after the rental for all
except DISD and First State Bank facilities,
3. Facility rental rates vary and only First State Bank does not allow
food or drink in the facility.
Attachment C Shows what other cities in the metroplea charge for rental
deposits. The following was concluded from this informations
1. Rental rates for each city are standard throughout their system
with Martin Luther Ring, Jr. Centers or similar centers in
economically disadvantaged areas being chargei the same.
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2. Cleaning deposits are required by approximately half of the
respondents.
3. Each facility, except Denton, has a full-time custodian on staff.
4. Because Denton uses contract custodial services, we have to pay for ;
additional cleaning when facilities are abused by the renter.
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It seems as if we arr fairly equitable with other agencies in Denton and with
other cities, one area that we may want to look at is the $200 deposit for
food and scale this back to the $100 level. Otherwise, charges have been
pretty much standard fron center to center. If there are continued concerns
with this, perhaps we need to consider two scales, Generally, over 95 percent
of the renters receive a hull refund because there was no damage or abuse, but
hat do have problems and the City does not have
there are some rentals that*
insurance to replace things if there are damages.
We have also received a lot of guidance from the Martin Luther King, Jr.
Center Advisory Committee over the last four or five months to try and be as
strict as possible in enforcing the rules and regulations of the Center. A
rules and regulations sub-committee assisted us in putting these rules
together, and they were then sent to the Park Board for their approval. The
individuals who served on that committee are:
Ruby Cole Alma Clark
Betty Kimble Vivian Johnson
John Nesbitt Vickie Griffith
Freeman Robinson Kathy Coleman
lif Harry Bell Clarence Hardin
j Ruby Cole, who was the chairperson of that committee, indicated that she
continues to be concerned abort strictly adhering to the rules, There was a
great concern that the building would get rundown quickly if we were not
concerned about keeping up the appearance of the facility. I feel Steve
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►ohneon was going into the facility with this concern in mind and is trying to
adjust 1
onccodgconce }rnserwe may after need in to with
provide quality supervision of thehbbuild
committee members and discussing neig 1
our procedures. Also, because this buildiing in unique in d09needand neatly 11
twice the size of other recreation centers, I a sure we will to make
changes as we experience problems and hear concerns.
We have contacted most of our rhne terso and v.he.ieraveiIndicated thatetheytare
handled in a courteous manner by
They felt the factlties were more than
thatait9wase to bee retosit wato nthem
% after inconvenience once they 1
after their rental* One concern echoe was , etc4 Becausehethispowasbinoty ourthoriginal
inclean s, mop floors,
ntent, those e items will be omitted from the checklist given to renters. I
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Steve Brinkman
Attachments
ADM00072
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f1~CacIWit- 41L A
COST TO RENT AREAS IN
MARTIN LUTHER`KING, JR. RECREATION CENTER
Non Profit Private Professional Commercial Non Denton (add)
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Nesting Room (he) : 5.00 $ 7,50 $ 10.00 ! 15.00 ! 5.00 J
(day) $50.00 $15.00 $100000 $150.00 $50.00 1(
Gym (he) 315.00 $20.00 $ 30.00 $ 40.00 $10.00
(day) $150.00 $200.00 $300.00 $400.00 $100.00
Game Room (hr) $ 5.00 $ 7.50 3 10.00 $ 15.00
(day) 350.00 $75.00 $100.00 $100.00
I
Multipurpose (he) $15.00 $20.00 $ 30.00 $ 40.00 $10.00 '
Room (day) $150.00 $200.00 $300.00 $400.00 $100.00
Kitchen (hr) $ 5.00 $ 7.50 $ 10.00 $ 12650 $ 2.50
(day) $50000 $75.00 $100.00 $125.00 $25.00
$100 deposit when gym or multipurpose room is scheduled.
$200 deposit when food is going to be served, Coffee or drinks and snacks provided in
rooms for meetings does not require this deposit.
$14.00 per hour charge if police ara needed (minimum of two policemen).
$6.75 per hour charge if a building supervisor is needed at a time when the building is
normally closed,
We do allow half of the multipurpose room to be rented at half the approved rate.
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ATTA RENTAL FEE COMPARATIVE STUDY FOR FACILITIES IN DENTON
GKKENT B
Square Foote Staff custodian Deposit (Damage) Rental FNS
00 if .saber, 300 festival Nail/Studio space
Center for Vi N/A Building manager 1 $200 If fee rents for 1210 for 1-hour
Greater Denton Al Denton Arts Arts collected regardless ■1"IMUn. 110 per hour
if food ur drink are additional chirps after /
served, All fees are hours, 116 fee for use of
refundable Inlets kitchen, fee includes china
damages or any other glasware, and silverware
charges are added to usage, additional chirps for
rental building attendant, security
i guards if alcoholic beverages
are served and roe set-up or
I take-down is requested
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Monday -Thursday. dgtl.u 9+690
Crystal pallroos 10200 sq.ft, Ressrvitionist Clasped by 1250, 1350 it
31' x 40. Renter alcoholic beverages $ISO for 3 hours, Friday-
are served, fees are Saturday, evening usage, $336
refundable if no for / hours, Saturday-Sunday,
damages occur day usage, $261 for 3 hours,
any additional hours for any
rental is 139 per hours
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Vaivertlty of North Silver (Sole Reservstionitt included In 1100 for banquet Exaapl• (puny different feet)
streception.
tl*eSuite.
Teeth 111'AS3' khedulonp rental fee roe, refundable If Silver 161Eagle
rictloro,
Mto. Res, Coordinator no damage, no
23'aat' deposit for sueting Neetfng rocs, 136 for / hours
111 for full days left drinks,
26'.16' rooms
coffN, donuh, eeokiet
21'02' allowed
22'.20'
f I 21'x30'
Attachment B
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Squire footage start Custodian Deposit (Damage) Rental Fees
Teas Woman'$ 6,900 sq.ft, Catering 6 Included No damage deposit fee Example - 6,000 sq.ft, root
01versity 36'01' Marketing Mgr, required, any damage that would seat 700 people
Conf. Coord. coverage Is addressed for dinner is charged only
fL in contract and cost of food service, no
mamd after rental room fee is assessed, sate
event/date roam spice without food 1
' service is 1150 per day (Bam-
5pt), same row spite evening
usage for a dance (example) 1
j X100 for 4 hours, general
meeting row section up to
people is 115 first hour, 1l0
each additional hour (Clock
Tower)
50'x64' Reservationist Cleaning General classroom (CFO), 35
Con?, Coord. feet added people, 120 for lot hour, 16
up front to each additional hour, coffN,
rental donuts, etc, allowed in
soreetant meeting rooms and classrooms
Denton lndtpendent Each school Reservationist Cleaned by No deposit 120 per hour for cafeteria or
i School, Olstrict his cafeteria renter gymnasium, kitchen not
/gye stn available, light rtfreshtents
can bo served, any requests
for outside catering are
handled on in individual
I•se1s
First State Bank Seats TS Reservatfonist Included No deposit Nord, except for a 110
of Oenten one and custodial tee If room Is used
Meeting Roet beyond 900pm, political
meetings are attested a 11.50
charge per eeetino, no food o
i - - - drinks allowed
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Custodian De oslt Mama 1 Rental Fees
oar* Foots Staff 111
Charged only for Variable rotate all fwd II
Ballroom B+nQuet Mgr. included sorority and charges 90 toward any rum
Sheraton NOte1 and 2 Assts. in Foe fee costs. Examples -
Corference Center 84106' Per fraternity rentals
section or high school prams, Ballroom, food or 1 drink section
3,1S0 sq.ft. amount varies Bal 1450,
$800, 2 sections, 11,0000
6 1 . meeting Rwtt Rill 3 tettions- Meeting roomsi
medium - 1150 per day,
19'x27'
1 . 900 sd.ft. small . 175 Per day
1 - 940 sq.ft.
21'x37'
s _
If w d by 1100, 1200 if food and/or Non Profit 120 Par boore
{ N/A Bldg. Mgr. Cleaned alcoholic beverages are 1200 per dlyi Private 125 per
civic center Renter hour, 1250 per day;
served Professional 13S per hours
1350 per day, COewertial 115
per hour, 1450 per day.
Non Denton resident add 11
per hour, 1100 per day. All
add 16.75 Par hour for staff
during non O" n hours.
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Square Foote Staff Custodlm Deposit (Dame ) Rental Fees
Recreation Centers: {
Denia 13,000 sq.ft. Center Sups, Cloned by X100, j2u0 if food or Meeting loow$
North Lakes 13,000 sq.ft, Renter drink is served Non Profit, per hour, 130
WK 23,000 sq.ft. per day; Private 11.50 per
hour, 175 per day;
Professional 11O per hour,
11DO per days Cowercial 115
per hour, 1150 per days non
Denton resident add 15 per
hour, $50 per day.
s
Non Profit 115 per hour, 1150
per day; Private 120 per
hour, 1200 per day;
Professional 130 per hour,
j300 per day; Coaeserciel 140
per hour, 1400 per day; non
Linton resident add 110 per
hour, 1100 per day.
f
Game Roes
Non Profit 16 per hour, 160
per day; Private 17,60 per
. hour, $76 per days
Professional 110 per hour,
$100 per days Ccwercial 115
per hour, 1150 per days non
Denton resident add 16 per
hour, $SO per day.
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Deposit (0ama 1 Rental Fees
Staff Custodian
S` ua_ re F'M to Entire Fati1S
Non Frofit S25 per hourIdnOn
Recreation Centers: per day; irivat0 X35 pepenis hour, 1350 Per d 0' p
North Lakes per Professional 15
1500 per day
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; Cpunerper hour, {7M Per 0enton resident add hour, 1150 per day'
tiuroA b Non Profit per ho, per day; Private 00 per
hour, 1200 Per day:
i Professional 160 per hour '
1309 per days tomercisl VO
1
per hour, $400 Per day;
' Lenton resident add 110 per
hour, 1100 per day.
Arts/Crafts Roos
I Non Profit per hour, 149
per day; Private 11.50 Per
hour, 160 Pee day,
Professional 110 per hour,
180 per day, Cammercill 115
per hour, 1120 per day; 0n
De't0m resident add 12.20 per
hour, 110 per day.
Act1vS Roan A 1 9 $5Non Profit 19 per hour, 0
per day; Private 115 per
hour, 175 per days
professional 120 per hour,
180 per day; Coamerclal W
per hour, 1120 per day; non
Denton resident odd $2.50 per
hour, 125 per day.
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Rental Fees
square Foot; Staff custodian De oslt (Damn e1
Y.itchen
Recreation Centers: Non Profit $5 per hour, 150
Denis per day; Private $7.50 per
hour, $75 per day;
North Likes Professional $10 per hours
ILK $100 per day; COMMI 11
$12.50 per hour, $125 per
day; non Denton resident add
12.60 per hour, $25 per day.
$100, 1200 if food or Multipurpose Roos
Sensor Center NSA Center Supv. Renter Cleaned by drink is served Non Profit $15 Per hou, 1150
per day; Private $20 per
hours $200 per day;
Professional $30 Par hours
$300 per day; Cowerclal $40
per hour, $4D0 per day', non
Denton resident add $10 per
hour, $100 per day.
LSv1n Roca i
Non Profit 15 per hour, $40
per day; Private $7.50 per
hour, $60 per day,
professional 110 per hour,
180 per day; commercial $15
per hour, 1120 pt., day; non
Denton resident add $2.50 Par
4 hour, 110 per day.
conference Roam
to-n-
on Profit ' per hour, 150
per day; Private $7.50 per
hour, 175 per day;
Professional $10 per hour,
f r 1 1100 per day; cormercial 115
per hovs, $150 peg' day; non
De,,ton resident aid $2.50 per
hour, $25 per day.
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Square Footage Staff Custodlan Deposit (Damage) Rental Fees 1
Senior Center Kitchen 11
Non Profit $5 per hour, $50
per day; Private 17.50 per
hour, $75 per day;
Professfona' $10 per hour,
$1D0 per Cay; Comaercial
{ $12.50 per hour, $125 per
day; non Denton resident add
$2.50 per hour, $25 per day,
Entire Faellity,
Non Profit $25 per hour, $250
i
per day; Private $35 per
hour, $350 per day;
+ Professional $SD per hour,
000 per day; Comnerclal $7o
per hour, $100 per day; non
Denton resident add 115 per
hour, $150 per day,
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RECRO154
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Attachment C
SURVEY OF METROPtEX RECREATION FACILITIES
DENTON DALLAS FT. NORTH GARLAND MESQUITE IRfIRG GRAND PRAIRIE
Sq. ft. of facility 23,000 11,000 19,000 17,000 9,800
Do you rent your facility? Yes Yes, after hours Yes Yes, afar Yes Yes, after Yes, only the
there is a fee. hours only hours only gys
Open hours no
` fee. _
I Do you require clean up deposits? Yes, 1100 Yes, 1100 No, however No No Yes, No
If so, hew much? 12DO with this Is under 1100 Wm
frod revision 150 act. rm.
1150 both
7_Y rental rates standard yes Yes Yes Yes Yes Yes Yes
throe houl'~rour system? _
I
Who are fees set by? City Park Bcard City Council city city City Council City Courcil
Council *This board Council Council
Is policy
making board
F ,
Staffing level at facility? 4 FT 5 FT 4 FT 2 FT 3 FT 4 FT 4 FT
M 3 PT _
Do you have a custodian on staff? No Yes, 1 FT Rec. Alde on Yes, 1 FT Yes, 1 FT Yes, 1 FT Ye., 1 FT
staff acts as I PT
FT custodian
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V
DENTON DALLAS FT. NORTH GARLAND MESQUITE IRVING GRAN) PRAIRIE
Who is responsible for clean up Rental Rental Rental Group, Custodian Custridlan Rental Rental
group, if group, if if they do not on duty on duty group, if group, if
they do they do not the city they do not they do not
not, it is it is absorbs the they are the custodian
deducted deducted cost, This is billed. If on duty does.
frog from under revision. they do not
deposit, deposit. pay bill. It
is turned
over to 1e al.
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Wceme ton 1
CITY of DENTON. TEXAS Civic Center/ 321 E. McKlarloyl Denton, TX 76201
M E M O R A N D U M
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TO: Paul Lesli,:, Leisure Services Administrator
PROM! Steve Johnson, Supervisor, Martin Luther Xing, ire
Recreation Center
DATE: April 1989
SUBJECT: Operational Status Report
10 Educational Process
1 I, ~
The Staff Of the Martin Luther Ring, Jr. Recreation Center recognizes
the need for strong community relations and dispersement of essential
information concerning the Centers The educational process of the
citizens using said facility is essential to promote knowledge of the
services available, the operational processes, and the specific rules
that must be adhered to at the Center. This knowledge should ensure
that both the citizens and Center staff wort together in one accord to
enhance the growth experiences available at the Center.
Presently, to facilitate the educational process, the following is being ,
implemented:
l) Guided tours are provided upon request at all times with
information concerning services at the Center, the purpose of the
Center, and general rules being disseminated.
2) Rules are posted throughout the Centers
1) Copies of Rules and Guidelines are made available at the front desk
h (Attachment A).
i) Copies of Rules and Guidelines are made available to Advisory Board
members for their review.
11. Positive Akacts of the Martin Luther King* ire Recreation Center
~ I
There are many positive aspects of the Martin Luther Ring, ire
Recreation Center. During the short time the Center has been open, many
programs have been implementede on April 24, 19es, many more programs
will be implemented. Listed below are some of the programs available
now and will be available in the future at the center,
f
_ Aat+ianezl fold ~~l e~lra ~/'t%nn~t _
.Denton Parks and Recreation / Denton, Texas / IR f 716eQ•tIS f0 '
s
J
al Availability of room, time, date, length of activity,
number of persons expectede type of room needed, and
rental. (See attachment P)
2) Dispersement of written Information, Potential renters are
provided with the following information
Recreation Center Rental Policy (attachment C), Facility 1
Checklist for Rental (attachment D), 30-Day contract Facility
Agreement (attachment EI, Denton Parks and Recreation
Agreement (attachment F).
31 Clarification of restroom and kitchen usage.
a) Eitchen is available to anyone renting the facility, No
renter has ever been denied use of kitchen privileges.
The rental party is responsible for restoring the kitchen
to its original state of cleanliness,
f b) Restroom facilities are also available to the rental
party. If the rental party (and guests) is the sole user
of the restroom, then any damage and/or unusual cleaning
is deducted from their deposit.
Check Acceptance Policy:
a) It is explained to all potential renters that acceptance
of checks for rental deposits are refundable and not {
subject to bank deposit. It is explained that checks 1i
accepted for rental deposits are returned after rental
function is over and rental party has complied with
rental agreements.
b) The Check Acceptance Policy adheres to guidelines of the
Cashier's Guide p:blished by the City of Denton Finance
Department. See attachment G. NGTE: driver's
license/check verification clause,
8. Loitering Policy:
Due to the large number of citizens frequenting the Center (1,100
or more per week), it has become necessary to establish the
following guidelines concerning loitering. They are:
1) The center uses vending and foyer areas for lounging. A table
and chairs have been temporarily placed in the vending area
for lounging. New furniture has been ordered which will make
- the vending area much more comfortable.
The foyer can also accommodate large crowds, but furniture is
not yet available due to budget constraints.
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1) Library Services from Emily FOwlet Public Library.
as Satellite library where persons can checkout books.
b. ChilAren's Puppet Program.
C. Literacy program,
d. Reading Club.
2) SPAN
as meals provided to seniors daily.
b. Recreational activities irovided to seniors in conjunction
with center staff.
i
1 31 Blood and diabetes screening provided once a month.
41 Center class and drop-in activitiesi
` Fitness programming, game room usage, gymnasium usage. Programs
i starting April 24, 1989: Pre-School, Teen, and Adult and senior
programming. (See attachment a for detail listing.) sNOT6: There I
is a deposit for equipment and game usage. There is a 250 deposit I
fee for persons ages 7-17. Adults must submit a formal I.D. as a
deposit.
The center has also been made available for functions and meetings by 1
various organizations. They area
1 ) NAACP
21 CDBO
3) Senior Citizen Committee
4) Community Oriented Policing Program
S) DISD Political Forum
6) umpire Training
7) MLX Advisory Board
Parks and Recreation Advisory Board
9) City of Denton
Since the beginning of operations at the Center, rapport with the
citizens using the facility has been established as evidenced by the
support we have received from citizens willing to donate their time in
volunteer form. Also, the average attendance since the Center's opening
has been 2,147 people per week.
As the Center's services increase, the number of citizens using the
facility will increase proportionately, Also, with increased community
awareness of the Center's facilities, the number of groups interested in
rentals and building usage is expected to increase,
III. Clarification of Public Concerns
i A. Rental:
iE ! 1) During the initial contact with a potential renter, the
following considerations are explained and examinede
2) The game room and gymnasium also provide seating for persons
who wish to watch games and activities or simply wish to talk
and visit.
3) Congregation of groups in the hallways is strongly
discouraged. Chiefly, this is to ensure that all exits and
entrances remain accessible in case of fire or other
emergencies.
4) Congregation of groups outside the building are also strongly
discouraged, This is necessary to prevent litter, blockage of
vehicles entering or leaving the center parking lot, and to
preserve the landscape and physical appearan:;e of the building.
The staff makes every effort to go outside and ask the group to come
into the Center and participate in the variety of activities available
at the Center,
IV. Concerns Identified t Staff
I
A. Supervisor availability to potential renters, Generally, the
Center Supervisor is available Monday through Friday to schedule
rentals, occasionally, it becomes necessary for the supervisor to
return a potential renter's call instead of handling it at the time
of the initial inquiry. This is due to the multi-function job
duties the Center Supervisor must perform on a day to day basis
such as: responsibility of facility operations/staff supervision)
programming in the areas of youth sports, therapeutic recreation,
and Center
programer maintaining records, reports, budgets, staff
hiring/evaluations) networking responsibilities involving public
schools, universities, organizations, community groups and
agencies, and special projects and events. However, the Center
Supervisor does return all calls concerning rentals in a timely
manner. When potential renters come by the Center and the
supervisor is out, the staff or volunteer receptionist gets
adequate information and telephone nimber to assist the supervisor
in following up on the rental, if the Center supervisor is in the
office, the person Interested In renting the center is assisted on
the spot by the supervisor, who at this time will cover all aspects
of the Center's rental procedures. Attachment H shows those
rentals now scheduled at the Center.
V. Custodial Issues as Their Relate to Rentals
Depoatta are mandatory to help offset the cost of repairs/cleaning
possibly incurred during a rental. it should be noted that when a
cleaning service must be called in to clean a facility, the daposit is
usually not enough to cover the cost of the cleaning service.
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vi. Use of Volunteers
1
Due to the structure's size and the number of citizens using the
facility, it has become necessary to use volunteers. These volunteers
are essential and perform various functions at the Center such as
answering telephones, dispensing information to the public, performing
simple clerical duties, and assisting in supervision of recreational
activities.
Orientation of the volunteers is given by Center staff, and the staff
will continue to train them in areas such as customer relations and
telephone etiquette, Center rules and regulation?, and daily operational
procedures, Although we have been open only four weeks, the Center
staff feel the volunteer staff to doing a remarkable job.
Steve johns Attachments
RECRO148
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RECREATION CENTER RULES
~I(EAAL RULES
1, THE CENTER RULES MUST BE OBSERVED BY IPERYONE WHO USES THIS FACILITY,
lE ASK FOR YOUR COOPERATION AND RESPECT FOR OTHER PARTICIPANTS AND
OUR EMPLOYEES. IF THERE IS A PROBLEM, WE RESERVE THE RIGHT TJ ASK
YOU TO LEAVE THE FACILITY,
2. PHYSICAL OR VERBAL ABUSE ARE THE BEST REASONS FOR SUSPENSION FROM
THIS FACILITY,
3. SMOKING, DIPPINI CHEWING, AND ALCOHOLIC BEVERAGES ARE NOT PERMITTED
IN THE CENTER, ANYONE SUtl%TED UNDER THE INFLUENCE OF DRUGS OR
ALCOHOL WILL NOT BE PERMITTED IN THE CENTER,
4. DURING SCHOOL HOURS, PARTICIPANTS MUST BE 18 YEARS OLD TO ENTER THE
FACILITY, UNLESS OTHERWISE PERMITTED,
5, CHILDREN UNDER 7 YEARS OLD MUST BE DIRECTLY SUPERVISED BY AN ADULT,
J^~ 6. PLEASFA HELP KEEP THg FACILITY 'LEAN, YOU WILL BE RESPONSIBLE FOR
YOUR ACCIDENTS'. PLEASE REPORT ANY PROBLEMS TO THE OFFICE,
7. THE OFFICE WILL NOT BE USED TO SECURE MONEY OR OTHER VALUABLES FOR
ANY PARTICIPANT.
ANIMALS OR PETS ARE NOT PERMITTED INSIDE THE BUILDING (EXCEPTION:
SEEING EYE D00,
4, STAFF ONLY IN THE OFFICE, EXCEPT BY INVITATION BY A STAFF MEMBER.
10. THE CENTER WILL ANNOUNCE CLOSING TIME 10 MINUTES PRIOR TO SCHEDULED
CLOSING TIMES $O THAT THE CENTER ATTENDANT MAY START CLOSING,
PROCEDURES,
~ 11, NO MUSIC W?Lt BE PERMITTED IN THE BUILDING UNLESS IT IS BEING USED
FOR A CLASS OR PROGRAM,
12. NO SMOKING IS PERMITTED IN THE BUILDING.
13. 14TENTIONAL DESTRUCTION OF FACILITY PROPERTY WILL RESULT IN PAYMENT
OF DAMAGES AND SUSPENSION FROM THE FACILITY. LENGTH OF SUSPENSION
WILL BE AT THE DISCRETION OF THE CENTER SUPERVISOR.
14, Two ADULT CHAPERONES (21 YEARS OR OLDER) WILL BE REQUIRED FOR ALL
YOUTH FUNCTIONS OF UNDER 50. 2NE ADDITIONAL CHAPERONE WILL BE
REQUIRED FDA EACH ADDITIONAL 2. YOUTHS.
15. CHAPERONES WILL BE PRESENT AT LEAST 30 MINUTES PRIOR TO THEIR
SCHEDULED EVENT AND WILL NOT LEAVE THE FACILITY UNTIL THE EVENT IS
CCMPLETED, PARTICIPANTS WILL 140T BE ALLOWED IN AND OUT PRIVILEGES.
ONCE THEY LEAVE THE FACILITY, THEY WILL NOT BE ALLOWED TO RETURN,
. 16. PERSONAL ITEMS STORED IN THE LOCKER ROOMS MUST BE REMOVED WHEN YOU
LEAVE THE CENTER AND WILL NOT B4 LEFT OVERNIGHT,
11, ANY LOCKS THAT ARE LEFT ON THE LOCKERS WILL BE CUT OFF, NO REFUND
WILL BE GIVEN FOR ANY LOCKS THAT HAVE TO BE REMOYED.
14, NE WILT, NOT BE RESPONSIBLE FOR ANY ITEMS LEFT ON THE PREMISES.
S 19. THE CENTER SUPERVISOR/STAFF WILL DECIDE ON THE LENGTH OF A SUSPENSION
J BASED ON THE SEVERITY OF THE OFFENSE AND PREVIOUS OFFENSES COMMITTED,
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Attachment A
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\ GYM RULES
1. PLEASE DO NOT SIT ON OR BE ABUSIVE TO THE EQUIPMENT.
2, CLEATS OR BLACK-SOLID SHOES AND WAFFLE SHOES NOT ALLCWED.
3, FOOD AND DRINKS ARE ONLY ALLOWED IN DESISNATED AREAS. JJ
u. SHIRTS AND SHOES MuST BE WORN WHEN OUTSIDE THEY GYM, I
5, STRUCTURED CLASSES AND RENTALS TAKE PRIORITY OVER GYM SPACE. 111111
DROP-IN HOURS WILL BE POSTED,
6. ONLY INDOOR EGUIPMENT IS ALLOWED IN THE GYM, HARD BALL. OUTDOOR
SOCCER BALL, ETC,. NOT ALLOWED,
7. PLEASE DO NOT DUNK OR HANG O _THC t& KEIML RIMS.
8. FULL COURT BASKETBALL IS NOT ALLOWED, BUT HALF COURT FULL LENGTH
WILL BE PERMITTED.
9. Do NOT SIT ON THE MATS, MATS AND THE TRAMPOLINE ARE ONLY USED FOR
CLASSES, I
10, PLEASE DO NOT RUN INTO, PULL, OR HIT OBJECTS INTO THE GYM CURTAIN. 1
11. DO NOT SPIT ON THE FLOORS, HALLS, OR IN THE MATER FOUNTAIN.
12, SHIRTS MUST BE WORN OUTSIDE THE GYM,
4
13. NO SPITTINPI ON GYM FLOOR.
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M.L.K. RECREATION CENTER CLASSES
PRE-SCHOOL MWF 9:30am-noon 4 weeks 4-5 yrs.
DESIGN IN Sat 10-11am 6 weeks 55-up
WATERCOLOR
CREATIVE DANCE TTH 6:30-7:30pm 6 weeks 7-13yrs.
EXPERIENCE
CREATIVE DANCE TTH 7:30-8:30pm b weeks 14--up
EXPERIENCE
FUN WITH Tues 3:30-500pm 6 weeks Adult
-'1 CERAMICS
k BEGINNING Wed 6:00-7:00pm 6 weeks Adult
DRAWING
TOTS WILL Thur 6:00-700pm 6 weeks 4-5 yrs.
TUMBLE
SHAPE-UP MW 9:00-10:00am b weeks All
LOW IMPACT AEROBICS
SHAPE-UP MWF Noon-100pm 6 weeks All
LOW IMPACT AEROBICS
SHAPE-UP MW 5:30-600pm b weeks All
LOW IMPACT AEROBICS
SHAPE-UP MW 6:30-7:30pn 6 weeks All
LOW IMPACT AEROBICS
FITNESS CENTER M-S 9am - 9pm ongoing 18-up
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The M.L.K. Recreation Center also has a Game Room that has the
' followings Ping Pong, Foosball, Pool Tables, Bumper Pool and
Table Games.
The Gymnasium is open daring operating hours.
Hours of Operations Monday - Friday - 900am - 9:pm
1 Saturday - 900 am -,3:30 pm
1300 Wilson
f Denton, Texas
566-8392
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Attachment B
RECREATION CkNTER RENTAL POLICIES
_ 1. All reservations must be made at least one month in
advance. A rental application form must be filled
out and signed by the lessee and department
representative.
2. A deposit of 25% is required to guarantee a
rental. The deposit is refundable when the
facility is returned in good condition.
3. A deposit of $200.00 is required if food is being
served; otherwise, a standard deposit of $100.00
will bo necessary.
4. An extra charge will be assessed and deducted from
the deposit if the rental exceeds the contracted
time.
_ 5. Allow enough time to set up and take down when
reserving the facility. The lessee is charged for
the set up and take down time.
6. No fund raising or gambling is allowed in or around
the facility.
7. No smoking in the facility. This is CITY POLICY.
i
e. Preparation of meals is not allowed, but warming
pre-cooked meals is acceptable.
9. Eating and drinking is allowed in designated rental
areas only.
10. Lessee is restricted to only the area rented. If
individuals are found utilizing an area not
contracted, a fee will be assessed and deducted
from the deposit.
11. Cooking and eating utensils are ,pt, available.
h _ 12. The stereo, piano, and coffee pot are not available
IIIV Y~ far use.
13. The lessee 1s responsible for all set ups and must
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return the facility to its original state. All
trash must be put in bags and placed in the
dumpster. Lessee must sign a facility clean up
checklist at the conclusion of the rental.
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Attachment C
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Recreation Center
Rental Policies
Page 2
_ 14. No alcoholic beverages may be served in the
Recreation Center. This is CITY POLICY.
_ 15. Police Security is required based on the nature of 1
the rental or at the discretion of the Center
Supervisor, Arrangement for Police Security will
be handled through Center Staff. The fee for
Security will be assessed to rental payment ($14.00
per hour per Police officer). A minimum of one
officer is required per 100 people, or more than
one based on the nature of the rental, i
16. No alcoholic beverage is permitted on the
surrounding areas of the Recreation Center:
car(s), parking lot(s), lawn and sidewalk.
f 17. The area being rented will be viewed before
agreements are finalized so that Renter can see
what is expected in cleaning the area used.
18. The person making the reservation, listed on the
contract, will be held responsible for any damages
to property or equipment during the rental and will
reimburse the City of Denton for those damages.
14. Applicants for rentals of facility must be 21 or I
older to sign the contract.
20. Two adult Chaperones (21 or over) shall be required
for youth functions of under 50 persons. One
' additional Chaperone is required for overt' 25
additional youth,
21. Chaperones shall be present when the event starts
i~ and will not leave the facility until the event is ~
completed. Youth will not be permitted to leave
and return to the function.
22. Decorations must be authorized by the Center
Supervisor or responsible staff and must meet all
fire codes.
_ 23. A limited number of tables and chairs is available I
for use. Check with Center Supervisor prior to
rental contract being signed as to availability at
site.
24. If area(s) rer.t.ed is not cleaned to complete
satisfaction, a deduction from building deposit
will be assessed to cover additional cleaning or
damages: if more than deposit, lessee will pay
' additional cost.
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Recreation Center
Rental Policies
Page 3
25. The person renting the Center will be he id
responsible for any damages to Center property or
equipment during the renting time. The lessee will
reimburse the Center (City of Denton) for these
damagos.
26. Rentals held in the Center may not use the Center
or Departments name or logo in advertising or
promotional material with approval.
Your signature below verifies that you have reviewed and
understand the above stated policies and requirements.
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Signature of lessee Date
3 gnature of Canter Supervisor%Specvalfet Date
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COWENTS,
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FACILITY CHECKLIST FOR RENTALS
If for some reason these -.leanieg responsibilities are not completed to
satisfaction, a deduction from the building security deposit will be assessed
to covar additional cleaning or damages, You are only required to complete
those things that receive more than normal wear and tear.
Building
Attendant Lessee
1. Police rental area utilized
2. Wipe off tables used
3. Returned chairs/tables to original state
Returned equipment borrowed to original location
I 5. Removed any equipment owned by lessee
6. Romoved all decorations from area used
7. If ycu use the kitchen, clean up any spills, etc.
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This form must be checke6, signed, and dated by lessee on contract and
I! building attendant facilitating the rental/meeting.
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DAMAGES NOTED:
I
(Lessee signature)(Date)
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r 1Building Attendant) {Date)
RECRGIII
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MLK FAClL1TY RENTAL: 30-DAY CONTRACT AGREEMENT
my resPonsibiIity to complete the MLK
I hereby acknowledge
Contract 30 days prior to the activity, f realize that
full payment must be made 30 days prior to the activity.
I understand that failure to complete the contract at the
appointed time will result in cancellation of the reservation
and forfeiture of all previous payments.
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Attachment F
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WY a DEHTON
DENTON PARKS & RECREATION AGREEMENT:
For Use At All Facilities
NAME OF PER SON MAKING RES ERVATION
ADDRESS
HOME PHONE BUSINESS PHONE.__.
0RGANIZATI0 N9 EPRESENTEO
ADORES.4 PHONE
TYPE OF ACTIVITY._
NUMBER OF GUESTS
DATEISI Of RESERVATION pIRCLE MON TUE9 WED tHUR9 FRI SAT -SUN
GROUP WILL ENTER BUILDINaAT -.---.AM PM
j GROUP WILL BE OUT OF BUILD.NO AT AM PM
I I
OTHER SPECIAL ARFIANGEMENTB:
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- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
ALL REMAINING CHARGES AND BALANCE$ ARE DUE UPON COMPLETION 170 GAYS PRIOR TO RENIALI AND
SIGNING OF THIS L£A:3E AGREEMENT.
l Lym,.,,,. HraO 1 _.-----DETAILS OF COST:
ActIVIN Room Him 0 1 -
4 MuI1I ~Purpo14Rcom......, Hra 0 1
I Arts III Crafts Rooln.........,. HraO S
Courtyard Hra0 S -
r KOCnan.... Hr► 0 1
Auditorium lCliCentel 11114 1
Entire Bbg Hit, 0 S
Othal Hra 0 1
' Bldg, Ann MfgO S
1
police Seeunty_Men
Ita 00 par Officer par Hr.) S Tatal Due
S • Deposit Paid 06% of III
1 J-_BalanolDue Of
BUILDING DEPOSIT AS REWIRED S - PAUL IiCEiPTa _
The Y Bu nlt iTi _
Peru 0 Raclaatlot BoarQ pf Wogfilds to e City of DtMa.ITh rules $111~ 4180 Wall 10 Payyllall Im and '
charges afNSNd above UnlHI the Cents, SVp4rvla0f of stiff 14praaentawe loco lva cencella.
I non notice 70 days pnor to 6114 of usage, $00% of all lose and charges pnVIOUaly collected will
be 101404-
91pnafun of Lassie
I i
Contor Suwn•IwNRaueeupn Sa'cialhl
Attachment 7
polio"
A Cashier's Guide
page 3
E. Upon payment from a customer, always take the cash
first and and then give the receipt and any change
Do not put the cash received into your
back.
drawee until the entire payment confusionabout
completed. This will avoid any n what is
you received from the customer
what these steps each
due back to the customer. Using payment
time and having a system for receiving Again,
will avoid error and misunderstandings.
these steps are:
1. Take cash
y, Give receipt {and change) our drawer
3, put cash received into your
NOTE* Do
PAYMENT 0 TNOIN THELEAVPE YOUR MERAIF
DRXA ER To YOUR DRAWER►GETC. A
I SUPu MUST LeAVE YOU
ERV SOR, MAKE CHANGER FOR
F, When making change for the customer, begin with
your smallest coin or b!1] first. Count up to the
then go to larger bills
nearest dollar with coin,
from one dollar bills if necessary-
Begin you
G. Count the change back to the customer.
of the item or service
count with the Price rounding back to the
purchased, and start by r if the price is ,
For example, dollar
nearest dollar.
$1,55, and the cu~~ iR9 r seven s ( 7) n and go nup to ten
tl
bill, begin by
(10) by coin (q 15) first and then two one
dollar bills. Finish giving change back With ten
tbill five a 5total dollar twenty
one (1) ten l lar bill8s
or one
dollars.
H. when receiving payment by check, do not (Also, it
note the check number on your receipt.
will be Very important for you to note lcompletef
the information on the check is
Oftentimes customers forget to sign their check, the
date it with the Current Always ddoubletchecke and for
---1 correct amount. receipt
the check beforTHEheCUSTOMEA~SisDRiVER'Sa LICENSE
and leaves.
'I UMBER AND STATE MUST BE WRITTEN ON THE CHECK
I COPY THIS N 1
THE TOP RIGHT- CORNERO
DIRECTLY FROM THEN CUSTOMER'S DRIVER'S LICENSE' MATION
09220 Attachment G
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A Cashier's Guide
Page 4
NOTE: PRE OR POSTDATED CHECKS WILL NOT BE
ACCEPTED.
1
NOTE: CUSTOMERS WHO WRITE TWO (2) OR MORE BAD
CHECKS WITHIN ANY TWELVE (12) MONTH PERIOD
CANNOT PAY BY CHECK - CASHo CASHIER'S CHECK
OR MONEY ORDER ARE REQUIRED.
(Please contact the Treasury Division at 566-8216
if we can answer any questions for you.)
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7 e+ ~ f N C 7 7+ + + 7 LQ
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8
ATTACHMENT H
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CITY of VENTON, TEXAS MUNICIPAL BUILDING ! DENTON, TEXAS 76201 TELEPHONE (817) 566.8200
I
N E K 0 a A N D U K
It
r DATE: April 14, 1989
' TO: Lloyd V. Harrell, City Manager
FROM: John F. McGraie, Executive Director of Finance
t SUBJECT: COUNCIL QUESTIONNAIRE
of the results from the Council
Attached is a copy
I ~ Questionnaire. In the far right column we have provided the
1 averages of all the responses. The slash marks indicate the
frequency of responses to each question.
11 If you have any questions regarding any of the above, please
j advise.
n crane
JFhi:sfn
Attachment
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COUNCIL QUESTIONNAIRE FORM
1989-90 BUDGET
I, Please indicate below your preference for the city's efforts in the upcoming 1989-90
budget year. Please use a scale of one to ten, with one indicating a strong desire to
reduce city services, ten indicating a strong desire to increase city services, and six j
representing a satisfactory level of services. 1
Priority Rankin
No Eliminate Reduce No Expand Substantially
Opinion Effort Effort Change Effort Expand Effort
r7 f-7 FT f`7 r7 Average
)UBLIC SAFETY
Police Patrol 0 1 2 3 4 5 # $8$ yQ 7.4
Police Investigation 0 1 2 3 4 5 6 /0 ya 7.8
Fire Prevention 0 1 2 3 4 5 8 10 6.7
Emergency Medical Service 0 1 2 3 4 5 /~jY /J 8 10 6.7 I
I Fire Suppression 0 1 2 3 4 5 9 10 6.5
Emergency Preparedness 0 1 2 3 4 8 9 ?4 6.5
j Animal Control 0 1 2 3 4 5 A$ 9 10 6.4 r
i Building Inspection 0 1 2 3 4 5 9 10 6.4 i
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Code Enforcement 0 1 2 3 4 5 10 7.2
Parking Control 0 1 2 3 4// 7 8 9 10 5.7
Municipal Court 0 1 2 3 4 5/,~ 8 9 10 6.4
Neighborhood Organizations and
L Policing (COPS) 0 1 2 3 4 5 9 7.4
DRIVING IN DENTON
Street Maintenance 6 Repair 0 1 2 3 4 5 6 8.5
Street Rebuilding 0 1 2 3 4 5 10 7.0
Storm Drainage 0 1 2 3 4 5 8~ lf±l 7.7
i
1 Transportation Planning(Streets) 0 1 2 3 4 5 10 6,8
Transportation Planning(Mass Transit) 0 1 3 X 5 8 10 5.7
Traffic Signaltzation 0 1 2 3 4 5 8~ 10 6.8
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1989-90 Budget
Council Questionnaire
Page 2 of 3
Priority Ranking
No Eliminate~Reduce No Expand Substantially
Opinion Effort Effort Change Effort Expand Effort
r7 F7 /--7 1-7 r-7 r7 Avera e
GROWTH IN THE COMMUNITY
Economic Development 0 1 2 3 4 t{ 1j# 8 9 jb 6.5
Airport Development 0 1 2 3 4// 7 8 9 10 5.7
Public Relations 0 1 2 3 4 $ ~ x 9 X 6.8
Downtown Redevelopment 0 1 2 3 4 !7 /I.V/ /Y 8 9 10 6.1
Historic Preservation 0 1 2 3 4$ 7 8 9 10 5.8
Monitoring Planned Development 0 1 2 3 4 1 8 9 ld 6,4 +
~ f
Long Range Planning 0 1 2 3 4 5 8 9 y6 6.8 ,
Lox a Moderate income Flouring Prgms. 0 1 2 3 4 5 /y8 10 6.8 i
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LEISURE FACILITIES
Park Master manning 0 1 2 3 4 5 8 10 6.5
Recreation Programs 0 1 2 3 4 j 7 8 9 10 5.8 {
Park Expansion 0 1 2 3 4$ Jf Y 10 6.7
Park Maintenance 0 1 2 3 4 5 //,y/ ,f 8 9 yG 6.7
Aging Services p 1 2/ 4 5 8 9 6.3
Library 0 1 2 3 4 5 8 9 6.7 j
Beautification Efforts 0 1 2 3 4 5 9 10 6.5
INTERNAL SERVICES
Legal 0 1 2 3 4 5 8 9 10 6.2
Data Processing ,d 1 2 3 4 5 8 9 10 6.3
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}g8g-g0 Budget
Council Questionnaire
Page 3 of 3 l
Priority Rankin 1
No Eliminate Reduce No Expand Substantially
Opinion Effort Effort Change Effort Expand Effort
n /-T r----7 r-7 /--7 n Avera e
INTERNALSERVICES, con's.
Personnel p 1 2/ 4 5 7 8 9 10 6.5 {
o Recruitment } 2 3 4 A/ 7 19 1~ 6.9
o Training/Development 2 3 l4 5 X 8 9 10 5.8
o Emplryee Relations 1 1 2 3 4 5 10 6.0
o pay Plan Design 2 4 5 g 10 6.2
o Affirmative Action 0 l
i
UT1 ln SERY-ICES
_
2 3 4 5 1 8 9 10 6.0
10 6.0
° Utility Billif,9 1 2345 ~ 789
! Electric Generation
pr } 2345 //iV/I 789 10 6.0
Electric Distribution 0 1 2 3 4 5 1411 /Y 8 9 10 6.2
Energy Management 2 3 4 5 //f~// 7 8 9 10 6.0
}
Water Treatment b Maintenance 0 2 3 4 5 8 9 10 6.1 J
G 1 I
Sewer Maintenance 0 1 2 3 4 7 8 9 10 5.8
Solid Waste Collection 7.0
2 3 4 5 ~ ~'8 9
Litter Programs
OTHER 111111
Organizing and Supporting 0 } 2 3 4 A 9 10 6.5
Neighborhood Groups 3A 5 7 8 9 10 5.1
Funding for Social Service Agencies 0 1
} 2345 9 10 6.4
0
Capita{ Improvement Funding 0 1 2 3 L 5 AA 9 10 6.8 j
Court of Record
ects which should receive special attention .iuring the
11, Are there areas rocess? If so, please list.
1989-90 budget p
i
o Enforcement in areas we have new regulations park expansion, economic development-
o Parks and recreation programs, maintenance, pa
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CITY {)F DENT014 CITY COUNCIL MINUTES
FFBRUARY 21, 1989 /
The council ron,icrjed into the Work session at 5:30 p.m. in the
Civil Defense Room.
PRESENT: Mayor Stephens; Council Members Alexander, Ayer,
Boyd, Gorton and McAdams.
ABSENT: Mayor Pro Tem Hopkins
1. The Council received an interim repot from the Solid
- Waste Advisory Committee.
George Gilkeson, Chair-Solid Waste Advisory Committee, stated
that the Committee had two recommendations for Council:
(1) that the City proceed with its original plan with the
second step of a two-step program of Commercial rate increases
and (2) that the role of the Committee be expanded in respect
to state mandated requirements.
Council thanked Mr. Gilkeson for the report from the Committee.
2, Council received a report regarding Oak-Hickory Street
paving widths.
Lloyd Harrell, City Manager, stated that the street bond issue
had allocated money for reconstruction of Oak/Hickory. Issues
concerning the width of the reconstruction dealt with the width
of the streets and the number of trees that would be lost due
to the widening. Two City Boards were involved in the
discussions, the Historir Landmark Commission and the Planning
and Zoning Commission. Staff was reporting back to Council the
feelings of those two bodies.
Rick Svehla, Deputy City Manager, reviewed the options from
staff for Council. (Exhibit A) Staff suggested placing the
item on the March 7 agenda for formal consideration. Svehla
stated that a minimum of one tree would be lost no matter which
option was chosen.
City Manager Harrell stated that the Historic Landmark
f Commission was looking at changing the function of Oak/Hickory
+ and suggested a comprehensive look at the Transportation Plan
1 with those issu-,s in mind. If that were the case, staff would
recommend a consulting firm be hired to work with staff to do
the work, A modified proposal may come from COG to help with
E the study due to the cost from an outside consultant.
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Council Member Alexander stated that the transportation study
was a good idea and perhapa could be looked at as a budget item
for tha naxt budget. He was concerned with the safety of the
street widening and narrowing.
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City of Denton city council minutes
February 21. 1989
Page 2
Council Member Gorton suggested that the parking be
standardized along the street as it was very difficult to drive
with the parking not being the same.
Council Member McAdams stated that the transportation study was
good. She felt that the street should be straightened for
safety and that Oak/Hickory should not be considered a major
street for carrying traffic due to the Historic District and
UNT in such close proximity. I
Council Member Boyd stated that it was not appropriate to 1
consider Oak/Hickory as a major thoroughfare and it should not
be designed to carry more traffic. A traffic burden should not
be forced on those streets.
Mayor Stephens stated that improvements were needed due to the
conditions of the streets. There was a dilemma on how to get
traffic through that area. A transportation study might give
more ideas on where to put traffic, to look for alternate
routes.
Council Member Ayer stated felt that there were three main
issues to deal withi (1) preservation of the Historic District, and (3) eid with traffic the chthrough the anging widths area. of the street.
He was
concern
3. The Council continued discussions regarding a pro}osed
street closing policy.
Roger Nelson, Administrative Assistant, reviewed the proposals
for a draft ordinance.
Discussion of the Council centered on perhaps using the
standards for Spring Fling and see how they worked out.
Council Member Alexander stated that the policy could be
developed through experience but that the Council should not
rush into making set standards before the consequences of such
were known.
Consensus of the Council was to appoint a subcommittee to work
with the Arts Ccuncil in the areas of resident permission,
1 portable bathrooms, and clean-up. The Committee would only
consider this one request. The proposed ordinance and its
requirements would not have an impact on the Spring Fling
request.
q. The Council convened into the Executive session to
discuss legal matters, real estate (considered a water purchase
from the City of Commerce, Texas) and personnel/board
appointments (considered appointments to the Airport Advisory
Board, the Human Resources Committee, the Citizens Traffic
Safety Support Commission and the Housing Task Force and
continued evaluations of the City Manager, City Attorney, and
Municipal Judge.)
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City of Denton City Council Minutes
February 21, 1989
Page 3
The Council then convened nto the Regular Session at 7:00 p.m.
in the Council Chambers.
PRESENT: Mayor Pro Tem Hopkins; Council Members Alexander,
Ayer, Boyd, Gorton and McAdams.
ABSENT: Mayor Stephens
1. The council considered approval of a resolution in
appreciation of W. W. 'Dick' Klein.
Tie following resolution was considered:
Resolution No. 89-011
RESOLUTION IN APPRECIATION OF W. W. 'DICK" KLEIN.
Gorton motioned, Boyd seconded to approve the resolution. On
roll vote, McAdams "aye,' Alexander 'aye,' Gorton 'aye,' Ayer
'aye,' Boyd 'aye,' and Mayor Pro Tem Hopkins 'aye.' Motion
carried unanimously.
2. Public Hearings
A. The Council held a public hearing and considered
adoption of an ordinance amending Planned Development-83 and
approving a detailed plan. Petitioner was First State Bank.
The property was currently zoned for two-family and
multi-family land uses and was more fully described as Lots 25,
26 and 27 of Block A, and Lots 20-34 of Block B of the Audra
Meadows Addition. The property was located on the east and
west sides of Bayfield Drive and on the south side of Brittany
Drive. If approved, the property may be utilized for single
family residential lots with a minimum of 60000 square feet.
Z-88-019. (Planning and Zoning Commission recommended
approval).
The Mayor Pro Tem opened the public hearing.
Donna Owen, First State Bank. requested approval of the
ordinance as the Bank felt it would benefit :he .,ommunity to
change the zoning from multi-family to single family
1 1 residential.
No one spoke in opposition.
The Mayor Pro Tem closed the public hearing.
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City of Denton City Councii Minutes
February 21, 1989
Page 4
Cecile Carson, Urban Planner, stated that this was a request
for an amendment to a planned development that was approved by J
the City in 1984. The original planned development included 1
both single-family lots on 6,000 square feet, duplex and
multi-family restricted zoning. There would be a reduction in
density and intensity. The Planning and Zoning Commission had
recomm=nded approval.
The following ordinance was considered:
NO. 89-024
AN ORDINANCE OF THE CITY OF DENTON, TEXAS, PROVIDING
FOR THE APPROVAL OF AN AMENDED DETAIr~£D PLAN FOR
CERTAIN LOTS LOCATED WITHIN BLOCK A AND B OF THE AUDRA
MEADOWS ADDITION, BEING A PORTION OF 'f HE 16 ACRES OF
LAND LOCATED WITHIN THE PLANNED DEVELOPMENT DISTRICT
ESTABLISHED BY ORDINANCE NO. 84-117 (PD-83), PROVIDING
FOR A PENALTY IN THE MAXIMUM AMOUNT OF $2000.00 FOR
VIOLATIONS THEREOF; AND PROVIDING FOR AN EFFECTIVE
DATE.
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McAdams motioned, Alexander seconded to adopt the ordinance.
On roll vote, McAdams "aye," Alexander 'aye," Gorton 'aye,'
Ayer "aye," Boyd "aye," and Mayor Pro Tem Hopkins 'aye."
Motion carried unanimously.
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B. The Council held a public hearing and considered
adoption of an ordinance changing the zoning from the
agricultural (A) zoning district to the general retail (GR)
zoning district on approximately three (3) acres of. land
located on U.S. Highway 380 and approximately 2,100 feet west
of Trinity Road. Petitioner was Gerald Brooks. The property
was more fully described in the Moreau Forrest Survey, Abstract
No. 417. If approved, the property may be utilized for any
purpose in the general retail zoning ciassifica-ion.
Z-8B-022. (Planning and Zoning Commission recom ed
approval).
The Mayor Pro Tem opened the public hearing.
( Morelie Miller, Realtor, spoke for the ownera. She stated that
1 the property was already in a retail area and would be
compatible zoning. She requested approval of the ordinance.
No one spoke in opposition.
The Mayr.r Pro Tem closed the public hearing.
Cecile Carson, Urban Planner, stated that the tract of land was
located in a moderate node that the Council had approved
earlier in the year. The node included property owned by RMB
Realty which was zoned by the Council in October, 1988. The
request would be compatible with the land uses in the Lakeview
proposal. The Planning and Zoning Commission had recommended
approval.
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City of Denton City Council Minutes
February 21, 1989
Page 5
The following ordinance was considered:
NO. 89-025
AN ORDINANCE OF THE CITY OF DENTON, TEXAS, PROVIDING
FOR A CHANGE FROM AGRICULTURAL (A) TO GENERAL RETAIL
(GR) ZONING DISTRICT CLASSIFICATION AND USE
DESIGNATION FOR THREE ACRES OF LAND LOCATED ON THE
SOUTH SIDE OF U.S. HIGHWAY 380, 2,100 FEET WEST OF
TRINITY ROAD, AS MORE PARTICULARLY DESCRIBED HEREIN:
PROVIDING FOR A PENALTY IN THE MAXIMUM AMOUNT OF
$2000.00 FOR VIOLATIONS THEREOF; AND PROVIDING FOR Al;
EFFECTIVE DATE.
C. The Council held a public hearing and considered
adoption of an ordinance providing for a change from office
District (O) to Two-Family Dwelling District (2-F)
classification and use designation for Block 2, Lots 1-22 of
the Southridge Addition and for Block 4, Lots IA, 1B, and 1C of
the Southridge Center Addition; providing for a change from
General Retail District (GR) to Multi-Family Dwelling
District-1 (MF-1) classification and use designation for Block
2, Lot 3 of the Southridge Center Addition; providing for a
change from office District (0) to Multi-Family Dwelling
Restricted District (MF-R) classificaticn and use designation
of Block 3, Lots 1.6, and Block 4R, Lots 1-11 of the Southridge
Center Addition: providing for a change from Offico District
(O) to Multi-Family Dwelling-1 District (MF-1) classification
and use designation for the Hollyhills Addition and the 3.809
acres of land located in the John McGowan Survey, Abstract No.
797, as more particularly described herein. Z-8B-024.
(Planning and Zoning C.)mmisaion recommended approval).
The Mayor Pro Tem opened the public hearing.
No one spoke in favor.
No one spoke in opposition.
J~ The Mayor Pro Tem closed the public hearing.
Mayor Stephens joined the meeting.
I Cecile Carson, Urban Plannar, stated that 0..a was a downzoning
of the property to its actual use. Originally the property was
zoned for general retail and office use. The Planning and
zoning Commission recommended approval.
The following ordinance was considered:
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City of Denton City Council Minutes
February 21, 19e5
Page 6
t30. 89-026
AN ORDINANCE OF THE CITY OF DENTON, TEXAS, PROVIDING
FOR A CHANGE FROM OFFICE DISTRICT (0) TO TWO-FAMILY
DWELLING DISTRICT (2-F) CLASSIFICATION AND USE
DESIGNATION FOR BLOCK 2, LOTS 1-22 OF THE SOUTHRIDGE
ADDITION AND FOR BLOCK 41 LOTS 1A, 1B, and 1C OF THE
\ SOUTHRIDGE CEN'T£R ADDITION; PROVIDING FOR A CHANGE
CLASS )FICATION MULTI-FAMILY USE
FROM DWELLING GENERAL
DIS'TRICTAI L (MFDISTRICT
DESIGNATION FOR BLOCK 20 LOT 3 OF 'THE SOUTHRIDGE
CENTER ADDITION; PROVIDING FOR A CHANGE FROM OFFICE:
DISTRICT (0) TO MULTI-FAMILY DWELLING RESTRICTED
DISTRICT (MF-R) CLASSIFICATION AND USE DESIGNATION :'OR
BLOCK 3, LOTS 1-6, AND BLOCK 4RO
PROVIDING S FOR 1 A OF 'THE
S07JHRIDGE CENTER ADDITION;
FROM OFFICE DISTRICT (0) TO MULTI-FAMILY DWELLING-1
DISTRICT (MF-1) CLASSIFICATION AND USE DESIGNATION FOR
THE HOLLYHILLS ADDITION AND THE 3.809 ACRES OF LAND
.OCA'TED IN THE JOHN MCGOWAN SURVEY, ABSTRACT NO. 797,
AS MORE PARTICULARLY DESCRIBED HEREIN; PROVIDING FOR A
PENALTY N THE MAXIMUM
THEREOF; AND PROAMOUNT OF VIIDING FOR $AN OEFFECTIVE
DATE.
Ayer motioned, Gortm~ seconded to "adopt t heordina ance. ye,' OGoroll
vote, McAdams "aye, Alexander aye, p ton
"aye,' Ayer 'aye,' Boyd 'aye,' and mayor Stephens "aye."
Motion carried unanimously.
D. The Council held a public hearing and considered
adoption of an ordinance amending an existing Specific Use
Permit in an agricultural zoning district. Petitioner was
Specific Byrne, Permit representing allowed the property otolbea used as s a YMCA
facility. if approved, the amendment would permit the
relocation of a parking lot from the northern to the western
boundary of the site. The property was located at the north
corner and Zoning Commission e recoand mmended Riney Road. Z-88-025.
west 1 (
(Planning
'The Mayor opened the public hearing.
Bill Byrne, representing the YMCA, requested that the ordinance
be approved. He requested that the Condition 02 suggested by
the Planning and zoning Commission, that a permanently
maintained fence be constructed on the north side of the
property, be waived. The land on the north side of the
property was strictly agricultural and would provide no benefit j
at this time. He had letters from the property owners in the 1
area who did not want the fence.
City of Denton City Council Minutes
February 21, 1989
Page 7
Mayor Pro Tem Hopkins askad why the YMCA was asking for this
exemption to the landscape ordinance.
Bryne replied that there currently was a barbed wire fence
along the property line and could be dangerous if ran into and
also the cost factor of having to install the fence.
Council Member McAdams stated that a solid fence could be put
in instead of a living screen. This was a specific use permit
and part of the requirements was to make it compatible with the
area.
No one spoke in opposition.
The Mayor closed the public hearing.
Cecile Carson, Urban Planner, stated that in 1984 the City
Council approved a specific use permit that allowed the YMCA to
develop on the site. In 1987 an amendment was necessary to
extend the time frame for development because the structure had
not been constructed on the property. The City also required
additional parking at the time and landscaping on the site and
extended the conditions that had been approved in 1984. The
Specific Use Permit would change the parking lot on the
northern boundary line to a location which would be adjacent to
the existing parking lot. This was felt to be an improvement
because it would move it further away from the existing
residential structures and place it in conjunction with the
existing parking lot. The proposal for a specific use permit
was evaluated by the Planning and Zoning Commission based on
the criteria in the zoning ordinance and recommended approval
as all seven conditions were met.
Mayor Stephens stated that he was on the YMCA Board and excused
himself from the meating.
The following ordinance was considered:
NO. 89-027
_ AN ORDINANCE OF THE CIPY OF DENTON, TEXAS, AMENDING
THE SPECIFIC USE PERMIT GRANTED BY ORDINANCE NO.
87-222 FOR A YMCA FACILITY LOCATED A'P THE NORTHWEST
l CORNER OF WINDSOR DRIVE AND RINEY ROAD; PROVIDING FOR
A PENALTY IN THE AMOUNT OF $2000.00 FOR VIOLATIONS
THEREOF; AND PROVIDING FOR AN EFFECTIVE DATE.
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McAdams motioned, Alexander seconded to adopt the ordinance
with the conditions set by the Planning and Zoning Commission.
On roll vote, McAdams 'aye,' Alexander 'aye,' Gorton 'aye,'
Ayer 'aye,' Boyd 'aye,' and Mayor Pro Tem Hopkins 'aye.'
1 Motion carried unanimously.
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City of Denton city council minutes
i February 21, 1969
Page 8
Mayor Stephens returned to the meeting.
E. The council held .9 public hearing and considered
adoption of an ordinance granting a specific Use Permit for a
commercial amusement (outdoor) use in an agricultural zoning
district. Petitioner was Scott Campbell. If approved, the
I property may be utilized as a miniature golf course and related
building. The property was located on the south side of
McKinney street at its intersection with Cardinal Lane and was
more fully described as a 2 acre tract in the 14. Yaechum
Survey, Abstract No. 1442. Z-88-026. (Planning and zoning
commission recommended approval.
The Mayor opened the public hearing.
;:Cott Campbell, petitioner, spoke in favor. He stated that the
request was for Putt-Putt Golf and Games. Campbell described
I ti-,e club house and golf course along with the lighting and how
the fixtures would provide the lighting but not bother any
otner area.
s No Line spoke in opposition.
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The Mayor closed the public hearing.
Cecile Carson, Urban Planner, stated that the property was
located in a low intensity area. AccThe ordiintensity the was
seve% over
the intensity currently allowed.
Plan, t;:e proposal should be evaluated looking at the least
intense, most logical land use. The intensity for this use
request Planning tand
recommended others to be approvalconsidered. the The
he
would Zoning be
Cormission than
criteria for a specific use permit.
The followir:g ordinance was considered:
NO. 89-026
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AN ORLINANCE OF THE CITY OF DENTON, TEXAS, GRANTING A
SPECIFIC USE PERMIT FOR A MINIATURE GOLF COURSE FOR
TWO ACRES OF LAND LOCATED ON THE SOUTH SIDE OF
MCKINNEY STREET, AT ITS INTERSECTION WITH CARDINAL
LANE, AS MORE PARTICULARLY DESCRIBED HEREIN; PROVIDING
FOR A PENALTY IN THE MAXIMUM AMOUNT OF $2000.00 FOR
j VIOLATIONS THEREOF; AND PROVIDING FOR AN EFFECTIVE
I DATE.
Hopkins motioned, Ayer seconded to adopt the ordin sce. Oi'
roll vote, McAdams aye, Alexander aye,
Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens
I "aye." Motion carried unanimously.
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City of Denton City Council Minutes
February 21, 1989
Page 9
F. The Council held a public hearing on a request to
change the name of Pockrus Road to Page Road. (The Historic
Landmark Commission recommended denial and the Planning and
Zoning Commission recommended denial).
The Mayor opened the public hearing.
Betty Richmond presented the Council with information
concerning the naming of the road. She showed a copy of a
1962 map from the Plat Department of the City of Denton which
- showed the road as Page Road. She felt that it would be a
hardship for everyone to change their personal items to Pockrus
Road. Bills generated from the City were addressed as Page
+ Road. Ms. Richmond presented other historical data concerning
the area and the naming of the road and stated that the Page
family would like the name changed back to Page Road.
Council Member Boyd stated that there seemed to be very good
claims on both side of the issue and asked if anyone had
explored the possibility of an hyphened road, pernaps
Page-Pockrus Road.
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Richmond replied it had been discussed but they had been told
that that would make the name confusing and would be too long.
Council Member Alexander asked Ms. Richmond to relate her
remembrances regarding the changing of the name of the road.
Richmond stated that they were not aware of any activity for a
name change.
Joe Stockton, spoke in favor of changing the name from Pockrus
to Page. He stated that it would be an inconvenience to have
to change personal items due to the name change of the road.
Ken Owen, property owner in the area, staked that adjacent
property had items stored on the property that did not become
the area. He did not want to commemorate something that was an
aggravation to him.
Dr. Dale Odom, stated that when he wt,s the Chairman of the
! County Historical Commission, 1969-1977, he spoke with an
j individual around 1975 requesting the name of the road be
Page. He felt that they did have a good case for the name and
was not sure how the name failed to get in the records 3s Page.
Beth Page 5mithers, requested the Council to keep the name of
the road as Page Road for historical purposes.
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City of Denton City Council Minutes
February 21, 1989
Page 10
dally Page, presented historical background on the area. She
felt that new things were sometimes necessary and when
necessary it was nicetjustvas w ll,hthesold Bthingseshouldobe
thing served the purpose
retained. The old name of Page Road served the area well an
should be retained.
Eileen Powell stated that all her records regarding her
property state th- name of Page which covered about 150 years
of history. She reviewed in the history of the area and how the
Pages were very prominent
as stated changed that e,e to Pocn rusthe road to be marked Page
amesSingleton
Road before w
Frances Gregg spoke in favor. She stated that the Appraisal
District got its 1988 appraisals from a map she received from
1 the Plat Department and the map showed Page Road. Her tax
bill: and phone listings from 1973-1984 Denshowed ton to a a sagfoaddress.
In 1972 or 1973 she called the City
name for her business. She was referred to Dr. Odom and was
told that the decision was to name the road Page due to
historical value.
Wilma Haggard stated that the Pockrus petition wording was j
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historically incorrect. She showe6 maps of the Page property J
in the area. She felt that history was being preserved not for
all but for just some.
Alice Pockrus spoke in opposition to changing the name from
Pockrus to Page. She presented the history of the naming of 1
namediPockrusl since 1976 area, by the II
stated Pockrus rthe and chadsbeen family
Denton County Commissioners. 1
Dennis Pockrus stated that there had never been a sign on the
road until 1972 when the name was Pockrue, not Page. The
Commissioners named the road Pockrus becausr people knew where
the Pockrus family lived.
named Po kruosckrus family and
keep family
the road history
Counncil presented
Clara sked the Lawson
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Ms. Richmond was allowed a five minute rebuttal.
Ms. Richmond stated that she moved to the area in 1976 and
there was a sign on the road stating Page Road. The property
j owners and the residents wanted the road to stay as Page. A
j road did not need to be named after an eyesore. Perhaps a road
or street in the Oakmont area could be named after the Pockrue
family.
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City of Denton City Council Minutes
February 21, 1989
Page 11
The ;layor closed the public hearing.
Mayor Stephens asked the City Attorney to explain the form to
reach a decision.
Joe Morris, Assistant City Attorney, stated that the council
could take no action on the request or could instruct the staff
to bring back an ordinance changing the name in accordance with
the request.
Elizabeth Evans, Planning Administrator, stated that the
Planning Department had received a petition requesting the name
change. As per policy, it was forwarded on the Historic
Landmark Commission where they had a public meeting. Notices
were sent to people whose names and addresses were on the
petition. At the January meeting there was an additional
petition asking that the commission not change the name. on
the petition to change the name to Page Road, there were
95 9lgnatures, primarily residents and landowners on the road
in question. The petition to not change the name had over
400 signatures but there were no identification addresses. She
stated that there were at least 35 streets that had a name as
long or at least as long as Page-Pockrus or Pockrus-Page might
be.
Council Member Boyd stated that he felt a historic presence for
the Page family and that an error had been made a long time ago.
Boyd motioned, Alexander seconded to approve the request for
the name change to Page Road and instruct the staff to prepare
an ordinance to that effect.
Council Member Gorton asked what type of vote was necessary.
Assistant Attorney Morris stated a simple iiajority was proper.
Council Member McAdams stated that she felt there was only two
ways to solve the problem. Either hyphenate the name to
Page-Pockrus or Pockrus-Page or char.;e it to something else
entirely.
Council Member Ayer felt that both families deserved the name
of the road. But could see no compelling reason to have one
over the other. He could not see a logical reason to change
again.
Mayor Pro Tem Hopkins stated that the Council had upheld the
previous name from the County Commissioners. If a decision was
reached at this meeting, could the opposing party present
another request to change the name again. Was there no end to
the changing back and forth?
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City of Denton City Council .Minute;
February 21, 1989
Page 12
McAdams motioned, Hopkins seconded to amend the main motion to
name the road Pockrus Page Road. On roll vote, McAdams "aye,"
Alexander "aye," Hopkins 'aye,' Gorton 'nay,' Ayer 'aye,' Boyd
'nay,' and Mayor Stephens "aye.' Motion carried with a
5-2 vote.
The Council then voted on the main motion as amended which
would be to instruct staff to prepare an ordinance naming the
road Pockrus Page Road. On roll vote, :McAdams "aye," Alexander
- "aye," Hopkins "aye," Gorton "nay," Ayer 'aye," Boyd "aye," anJ
Mayor Stephens "aye." Motion carried with a 6-1 vote.
G. The Council held a public hearing on the proposed
annexation by the City of Denton, Texas of certain property
located along the Elm Fork of the Trinity River. (A-58).
The Mayor opened the public hearing.
No one spoke in favor.
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No one spoke in opposition.
The Mayor closed the public hearing.
Cecile Carson, Urban Planner, stated that this was the second
public hearing on this annexa''~n. With the assistance of
Frank Martino, eight of the y )rty owners had agreed to a
voluntary annexation. Verifica n wds needed with three other
property owners for voluntary annexation. Direct contact was
still needed with the Corp:: of Engineers and one property
owner. Nu action was necessary at the meeting. If the Council
continied with the schedule, institution would be at a special
called meeting March 16. The ir,.tituting could be altered if
there was not a unanimous agreement of the property owners.
Consensus of the Council was to continue with the annexation
schedule.
Mayor Pro Tem Hopkins left the meeting.
3. The council received a citizen's report from James
Singleton regarding the sign ordinance.
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Singleton stated that he had a petition with 800 signatures
indicating that they would like to see the sign ordinance
enforcement date moved back 120 days. He stated that one
objection to )ortable signs was that they were a traffic
hazard. He talked to the Municipal Court, the Police
Department, and Judge Mills and none of those reported portable
signs as being the cause of a traffic problem. He felt that
banners and stake signs were more expensive than portable signs
and that portable signs were more effective and easier to use.
He had been told that the sign ordinance would re-evaluated in
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! City of Denton City Council Minutes
February 21, 1989
Page 13
a year. He felt that that would not be effective. People who
had portable signs up would not be caking them down after a
year because there would be nothing wrong with them. Limited
on-premise use of portable signs during the year would be an
effective compromise. He stated that Mr. Carpenter from the
Chamber told him that this was the best of the worst of evils
that was presented to them. They did not want to back the
ordinance but that was all the Chamber could do. Two members '
of the Governmental Relations Committee had resigned because
the Chamber had backed the sign ordinance and they had beer,
told differently. They were asking for a motion to delay the
effective date of the ordinance 120 days to revise the
ordinance.
Mayor Stephens stated that the item was listed to receive a
citizen's report and was not on the agenda for any Council
action. He thanked Rev. Singleton for his comments and sated
that the item would have been referred to the Planning and
Zoning Commission but it was in fact already scheduled for
4 their next meeting.
4. Consent Agenda
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Gorton motioned, McAdams seconded to approve the Consent Agenda
as presented. Motion carried unanimously. J
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A. Bids and Purchase orders:
1. Bid 09942 - Aerial Bucket Devices j
2. Bid #9868 - Load Control Switches
3. P.O. # 89321 - Davis Utility Hyd., Inc,
5. Ordinances
A. The council considered adoption of an ordinance
accepting competitive bids and providing for the award of
contracts for the purchase of materials, equipment, supplies or
services.
The following ordinance was considered:
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140. 89-029
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A
CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMzNT,
SUPPLIES OR SERVICESI PROVIDING FOR THE EXPENDITURE OF
FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE.
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City of Denton city council Minutes
February 21, 1989
Page 14
Gorton motioned, McAdams seconded to adopt the ordinance. On
roll vote, McAdams 'aye,' Alexander 'aye," Gorton "aye,' Ayer
"aye,' Boyd 'aye," and Mayor Stephens 'aye.' Motion carried
unanimously.
B. The Council considered adoption of an ordinance J
providing for the expenditure of funds for emergency purchases
of materials, equipment, supplies or services in accordance
with the provisions of state law exempting such purchases from
requir<ments of competitive bids. i
The following ordinance was considered:
NO. 89-030
AS ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS
FOR EMERGENCY PURCHASES OF MATERIALS, EQUIPMENT, {
SUPPLIES OR SERVICES IN ACCORDANCE WITH THE PROV13IONS
OF STATE LAW EXEMPTING SUCH PURCHASES FROM
REQUIREMENTS OF COMPETITIVE BIDS; AND PROVIDING FOR AN
EFFECTIVE DATE.
McAdams motioned, Gorton seconded Lo adopt the ordinance. On
roll vote, McAdams 'aye,' Alexander 'aye,' Gorton "aye,' Ayer
'aye,' Boyd 'aye,' and Mayor Stephens aye. Motion carried
unanimously.
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C. The Council considered adoption of an ordinance
amending the schedule of rates for electrical services by
adding a new schedule DL (Decorative Lighting). (The Public
Utilities Hoard recommended approval). i
Council Member Boyd left the meeting.
Bob Nelson, Executive Director for Utilities, stated that tois 1
would be for decorative lighting on the Square. The group
to keep the willing
asked for flee l necessary sin yo year round. hey
to pay the
would be 22 customers on the Square.
The following ordinance was considered:
j No. 89-031
E
AN ORDINANCE OF THE CITY OF DENTON, TEXAS, AMENDING
THE SCHEDULE OF RATES FOR ELECTRICAL SERVICES BY
ADDING A NEW SCHEDULE DL (DECORATIVE LIGHTING); AND
` PROVIDING FOR AN EFFECTIVE DATE.
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City of Denton City Council Minutes
February 21, 1989
Page 15
McAdams motioned, Alexander seconded to adopt the ordinance.
On roll vote, McAdams "aye," Alexander "aye," Gorton "aye,"
Ayer "aye,' and Mayor Stephens "aye.' Motion carried
unanimously.
Council Member Boyd returned to the meeting.
D. The Council considered adoption of an ordinance
amending the rates for commercial sanitation collection
services in accordance with Chapter 12 of the Code of
Ordinances of the City of Denton.
Lloyd Harrell, City Manager, stated that this ordinance carried
out the second half the charge implemented by Council last year.
The following ordinance was considered:
NO. 89-032
A14 ORDINANCE OF THE CITY OF DENTON AMENDING THE RATES
FOR COMM.'RCIAL SANITATION COLLECTION SERVICES IN
ACCORDANCE WITH CHAPTER 12 OF THE CODE OF ORDINANCES
OF THE CITY OF DENTON; AND PROVIDING FOR AN EFFECTIVE
DATE.
Ayer motioned, Gorton seconded to adapt the ordinance. On roll
vote, McAdams 'aye,' Alexander 'aye,' Gorton "aye,' Ayer "aye,"
Boyd "ayeand Mayor Stephens 'aye." Motion carried
unanimously.
E. The Council considered adoption of an ordinance
establishing fees for sign permits, licenses, and the
registration of nonconforming portable signs, as provided for
in article 17 of Appendix B-Zoning of the Code of ordinances.
Cecile Carson, Urban Planner, reviewed the new fee structure as
to the size and fee required. She stated that fee structure
would only include staff time and materials for the areas of
licensing and registration, of signs.
The foliowing ordinance was considered:
N0. 89-033
AN ORDINANCE OF THE CITY OF DENTON, TEXAS,
ESTABLISHING FEES FOR SIGN PERMITS, LICENSES, AND THE
REGISTRATION OF NONCONFORMING PORTABLE SIGNS, AS
PROVIDED FOR IN ARTICLE 17 OF APPENDIX B-ZONING OF THE
CODE OF ORDINANCESI AND PROVIDING FOR AN EFFECTIVE
DATE.
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February 21, 1989
Page IG
Ayer motioned, McAdams seconded to adopt the ordinance. On
roll vote, McAdams "aye," Alexander "aye," Gorton "aye,' Ayer
"aye," Boyd 'aye,' and Mayor Stephens "aye." Motion carried 11
unanimously.
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F. The Council considered adoption of an ordinance
calling and ordering an election to be held in the City of
Denton, Texas, on May 6, 1989, and in the event a runoff
election is required, on May 200 1989, for the purpose of
electing four councilpersons to the City Council of the City of
Denton, Texas for Places 1, 21 3, and 4: ordering that the
punch card electronic voting system adopted by Denton County be
used in said electioi; designating voting places and appointing
election officials and providing for election supplies.
The following ordinance was considered:
NO. 89-034
j AN ORDINANCE CALLING AND ORDERING AN ELECTION TO BE +
HELD It, THE CITY OF DENTON, TEXAS, ON MAY 6, 1989,
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AND, IN THE EVERT A RUNOFF ELECTION IS REQUIRED, ON
MAY 20, 1989, FOR THE PURPOSE OF ELECTING
COUNCILMEMBERS TO THE CITY COUNCIL OF THE CITY OF' ;
DENTON, TEXAS TO PLACES i, 2, 3 AND 4; ORDERING THAT
THE PUNCH CARD ELECTRONIC VOTING SYSTEM ADOPTED BY
DENTON COUNTY HE USED IN SAID ELECTION; DESIGNATING
VOTING PLACES AND APPOINTING ELECTION OFFICIALS? ~
PROVIDING FOR ELECTION SUPPLIESr PROVIDING FOR NOTICE
OF SAID ELECTIONS AND PROVIDING FOR AN EFFECTIVE DATE.
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Boyd motioned, Alexander seconded to adopt the ordinance. On
roll vote, McAdams "aye," Alexander "aye," Gorton "aye,' Ayer
"aye,' Boyd 'aye,' and Mayor Stephens 'aye.' Motion carried
unanimously. J
6. Resolutions
A. The Council considered approval of a resolution
4 declaring that the land herein described was no longer needed
by the public for road purposes and requested that the State of
Texas release the land to the City of Denton at no cos,
r Lloyd Harrell, City Manager, stated that this resolution would
start the process of getting the State to give the City the
surpl,is property so as to have sufficient room for the new fire
station.
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City of Denton City Council Minutes
February 21, 1989
Page 17
The following ordinance was considered;
NO. R89-012
A RESOLUTION OF THE CITY Of' DENTON, TEXAS, URCLARING
THAT THE LAND HEREIN DESCRIBED IS NO LONGER NEEDED BY
TiiE PUBLIC FOR ROAD PURPUSES AND REQUESTING THAT THE
STATE OF TEXAS RELEASE THE LAND TO THE CITY OF DENTON
AT NO COST; AND DECLARING AN EFFECTIVE DATE,
McAdams motioned, Ayer seconded to approve the resolution. On
roll vote, McAdams "aye," Alexander 'aye," Gorton aye," Ayer
"aye," Boyd "aye," and Mayor Stephens "aye.' Motion carried
unanimously.
B. The Council was to have considered approval
I
resolution requesting the closing of a or ell Avenue
from East Hickory to Prairie April 22 and 23~n 1989 Bfor Spring
1 Fling,
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'Phis item was pulled by staff.
C. The Council considered approval of a resolution
granting approval to the Denton County Housing Finance
Corporation for the use of its series 1989 Single Family ,
Mortgage Revenue Bonds for acquiring home mortgages related to
homes within the City of Denton, Texas.
Lloyd Harrell, City manager, stated that the Denton County
Housing Finance Corporation was in the process of issuing bonds
for $16 million for financing for single family homes within
Denton County. in order for individuals within the City of
Denton to participate in the project, it was necessary for all
municipalities over 20,000 in population to pass a resolution
granting permission for the project to be offered to the
residents within the City.
The following resolution was considered:
1
NO. R89-013
A RESOLUTION GRANTING APPROVAL TO THE DENTON COUNTY
HOUSING FINANCE CORPORATION FOR THE USE OF ITS SERIES
1989 SINGLE FAMILY MORTGAGE REVENUE BONDS FOR
ACQUIRING HOME MORTGAGES RELATED TO HOMES WITHIN THE
CITY OF DENTON, TEXAS; AND PROVIDING AN EFFECTIVE DATE.
M(,Adams motioned, Ayer seconded tc, approve the resolution. on
roll vote, McAdams "aye," Alexander 'aye,' Gorton 'aye,' Ayer
aye, Boyd 'aye, and Mayor Stephens 'aye.' Motion carried
unanimously.
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City of Denton City Council Minutes
February 21, 1989
Page 18
7, The Council considered a motion to approve the
Community Development Block Grant funding criteria.
Ayer motioned, Gorton seconded to approve the criteria, Motion
carried unanimously.
8, The Council considered a motion to approve the Human
Services committee's funding criteria.
McAdams motioned, Ayer seconded to approve the criteria.
Motion carried unanimously,
' j 9. Miscellaneous matters from the City Manager.
i Lloyd Harrell, City Manager, presented the following items:
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j A. The January b_•dget recap was presented in the
i agenda backup.
B. Staff members were being asked to present a short
I write up on bills under consideration at the Legislature in
their areas for Council's consideration.
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C. The County had informed the City that the Denton
Food Bank was being displaced due to the remodeling of the
Razor Building. The County had asked the City if it had any
extra space to house the Food Bank. Theia City ld d asked notCohave uncilns
excess property or room at this time.
permission to contact the County and state that while the City
was in support of the operation, it did not have any available
space for it at this time. Consensus of the Council was to
continue.
10, There was no official action taken diring the Work
Session Executive Session.
11. New Business
The following items of New Business were suggested by Council
member for future agendas:
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A. Council Member Alexander requested a report on
i ~ the number of and coat of repair of potholes in the City.
B. Council Member McAdams asked that staff check on
a potential bill justifying a tax on personal property.
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12, The Council reconvened into the Executive Session to
City matters, of Comme ce QsTexas)coandepersonneleapurchase
the legal
from discuss
appointments (considered appointments to the Airport Advisory
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City of Denton City Council Minutes
February 211 1989
Page 19
Board, the Human Resources Committee, the Citizens Traffic
Safety Support Commission and the Housing Task Force and
continued evaluations of the City Manager, City Attorney, and
Municipal Judge). No official action was taken.
With no further business, the meeting was adjourned at
11:37 p,m.
RAY STEPHENS, MAYOR
CITY OF DENTON, TEXAS
JENNIFER ALTERS
CITY SECRETARY
CITY OF DENTON, TEXAS
3054C
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EXHIBIT "A"
OAK / HICKORY PLANNING ISSUES
` EXISTING STREET SECTION ORIGINAL HISTORIC
-
r LOCATION YIDTH RANGE EXISTING USE STAFF PROPOSAL IANOMARK CCM1 PLANNING A ZONING c" OPTIONS/EFFECTS TO CONSIDER
is HICKORY 35' to IS' 55'-451 b/D 2 TR, 371 b/b provlding NOT ADDRESSED Not to be widened, 2 TR 371 b/b Eliminates excessive pavements
belch to I PK Lanes for 2 TR Lanes
and I PK Lanes - However, currently unused as perking lens
Bonnie Brae I PK lanes) parkfng can be deleted In
f Portions - 45' Ultimate. 3 TA 1CONYERT TO front of multi-famlly or
b/b basically Lanes TWO WAY nonresidential property
unused as perking 341 to 361 - 2 TR + 1 PK
371 - 3 TR
2. OAK 34.25' to 4" Carroll to Ave C 371 b/b Providing DON'T WIDEN Carroll to Avenue C *all) 34.25 - 3619 2 TR + 1 PK ,
I Carroll 34.2$' to 36' for 2 TR Lanes, Leave footprint Precludes safe widening to 3 TR
to Bonnie 2 TR + I PK I PK Lanes 31.25 to 36 - 2 7R + 1 PK 12) 37' - 2 TR + 1 FK) Ultimately could
eras Ultimate: 3 TR %CONVERT TO be safeiv widen to 3 TN
` Avonuo C to Ave G Lanes TWO WAY Avenue C to Avenue G (1) 41' - 2 TR + 2L
Ir 361 to 37' * 2 TA + 36' to 371 • 2 TR + I PK with standard lane widths
I PK or 2 TR + 2 FK or - 2 TR 4 2 PK (2) 361 to 371 Remove
I PA Lane - 2 TR + 1 PX
ae(3) 361 to 371 Leave 2 TR + 2 PK
Non Standard Section
Ave G to Donnie Br
Avenue G to Bcnnle ereo 111 371 2 TR - 1 PK TNI! ellminetes
38' to 421 2 TR + 381 to 42' - 2 rR + 1 PK
I IM( unneeded/excess pevlrnent)
3 TA - Ultimate
3. HICKORY 12.1 12.1 Not In Project NOT IN PROJECT Convert south Leave Existing Conflg. Leave as is, not voted in 1986 Bond Issue
Carroll LIMITS side travel 3 TR Lanes + 1 PK where Perform preventative maintenance as needed
to Welch lone to park multi-family S non- In next few years (crack seal, overlay or
fare rosldentlal (exists on recycle)
"Proposed south side) '
configuration
2TR+2PK
1 CONVERT TO
TWO WAY
TR - Travel
PK ■ Perking
b/D- Back to Beck
' To be exarined es pert of crnPrehensive review of the transportation plan.
"Street sections on Oak (above) will riot be standard - mein Issues to consider
0642E
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CITY OF DEN'TON CITY COUNCIL MINUTES
MARC11 7, 1y64
THE Council convened into the Work Session at 5:30 p.m. in the
Civil Defense Room.
PRESENT: Mayor Stephens! Mayor Pro Tem Hopkins Council
Members Alexander, Ayer, Gorton and MCAaams.
ABSENT: Council Member Boyd
1. The Council considered proposed draft legislation to
change laws governing military service buy-pack provisions and
probationary period buy-back for certain employees under TMRS.
Lloyd Harrell, City Manager, stated that this item had been
discussed during the last budget session and the Council wanted i
staff to pursue some type of legislative change for the current
provisions.
Tom Klinck, Director of Personnel, stated that there were three
provisions to look at, buy-back, prior service, and military
service. A proposal had been presented to the TMRS Board in
December 1986 and from that proposal a compromise program and
legislation had been introduced. That legislation dealt with
military service buy-back and probationary service time.
Provisions for the military buy-back included up to 60
months/10 years of service, the employee would contribute $15
per month for each month of service and the City would
contribute $30 per month for each month of service. A proposed
change in this program would be that the City could amortize 4
its contribution over a 25 year period. If adopted, it must be
exercised within one year. Consensus of the Council was to 1
oppose those provisions as They were not fair to other
employees. I
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The probationary period provisions would allow only those
employees hired before January 1, 1977. The cost would be
amortized over 25 years, be available to current employees only I
and must be exercised within one year. Consensus of the
council was to support those provisions.
2. The Council received a report regarding the proposed
Development Plan Water and Sewer Lines.
Lloyd Harrell, City Manager, stated that this plan would I
advance the Development Plan principles in such areari as
# industrial development and compact growth.
Bob Nelson, Executive Director for Utilities, stated that the
purpose of the plan was to achieve balanced growth in
geographical and industrial areas. The financial commitment
incl-ided $250,000 a year for water lines and $2500000 for
wastewater lines. Action involved included the Public Utility
Board and Planning and Zoning Commission developing criteria.
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City of Denton City Council Minutes
March It
lyvi
Page 2
Public hearings would be held with the CIP process, Candidate
lines would be prioritized in the CIP and infrastructure
assistance process ($400,000 would be available for
weinnftraostnrtucoteure for
of the qualifie
workings d of a the )planNelson
+i
Consensus of the Council was to continue with the process. !
3. The Council received information on Airport lease
rates.
Lloyd Harrell, City Manager, presented an overview of the long
term prospect of the airport.
Rick Svehla, Deputy City Manager, reviewed the airport set-up.
He presented estimates of revenue from current rent and
closeness rtot theed aoinrlan caccess. bland classes included
Y land, and where
improvements were. Svehla reviewed a survey of area airports
regarding cares and lease rates, ~
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Council Member Ayer stated that the City needed to be sure it
1 was getting the maximum out of long term leases.
might be viable to have long term leases of 20-30 He felt it
the terms could be reviewed in 5 or 10 Years unless
~ years.
Deputy City Manger Svehla replied that many banks required long
term leases in order to have a long enough tima frame to pay
back the loans. He stated that the CPI had helped keep
increased costs in line.
Council requested staff to prepare additional figures for a
future study session to include a cost analysis at the airport,
an annual cost report and income vs. expenses at the airport.
4. Council received a report from the
sub-committee investigating the ort Council
for Spring Fling, Proposed closing of Bell Avenue
Council Member McAdams stated that traffic would be redirected
onto Industrial for safer ,
in the streets, Y Purposes, There would be no events
Council Member Gorton stated that he drove the industrial route
and suggested that parking be restricted on the street during
the time traffic was rerouted on it as it would be very
difficult for an t ~
parking was allowed o ethe street truck to make proper turns if
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City of Denton city council minutes
;latch 7 , 1989
Page 3
5. The Council :lid not meet in Executive Session during
the work session.
The Council then convened in the Regular Session at 7:00 p.m.
in the Council Chambers. l
M 11
PRESENT: Major Stephensi Mayor embera Alexander; Ayer, Pro
and McAdams,
111IIi
ABSENT: Council Member Boyd
The following proclamations were presented:
1. "Save Your Vision Week" accepted by Dr. Coburn,
Dr. Ragsdale, and Dr. Cole.
Ir 2. 'Professional Social Work Month' accepted by
Eileen Short.
3. 'Texas Surveyors Week" accepted by Bill Coleman.
1. The Council considered approval of the minutes of the
regular meeting of February 7 and the special called meeting of
February 14, 1989.
Mayor Pro Tem Hopkins noted an error in the minutes of February
7, 1989 regarding ao individual's name and requested a
correction.
Hopkins motioned, Alexander seconded to approve the minutes as
ccerected. Motion carried unanimously.
2. The Ce~uncil received a report from the Chair of the
Planning and Zoning Commission regarding the sign ordinance.
Euline Brock, Chair-Planning and Zoning Commission, stated that
the Commissio:, reviewed the sign ordinance again at its meeting
of February 22, 1989. They were specifically considering a
citizen's petition. The item was listed as a consideration
rather than a discussion so that a full public hearing and a
1 vote could be made. An extensive public hearing was held on
i the initial request to postpone implementation of the amended
informed into
Legal Cesthad aff just
sign effect ordinance
previous AO day ysandT the ordinance
Commission tnat postponement was impossi'ole. Actually then,
what was being discussed was a recommendation to amend the
ordinance ).n some specific way, specifically the portable sign
aspects of the ordinance. The Planning and Zoning Commission
changes oin recommend the ordinance he StCity aff Council that
report in ea
voted consider unanimously
h year and possibly schedule a work shop or public hearing to
ion The
consider any
decision was based on two considerations: (1) the ordinance.
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March 7, 1969
Page 4
did not hear any new arguments or new information that would
persuade the Commission to change Its mind, (2) the integrity
of the process - there had been much publicity regarding the
proposed sign ordinance and the portable sign provisions. The
Planning and Zoning Commission upheld its earlier
recommendation with with unanimous support and recommended no
changes at this time.
Item 7.A. was moved anead in the agenda order.
7. Resolutions
A. The Council considered approval of a resolution
requesting the closing of a portion of Bell Avenue from East
Hickory to Prairie, April 22 and 230 1989 for Spring Fling.
Carol Short, representing the Denton Festival Foundation,
stated that the Spring Fling for 1989 would be held in a new
location, in the area surrounding the Center for the Visual
j Arts. In order to provide as safe an area as possible, the
Foundation was requesting the closing of Bell Avenue from E.
Hickory to Prairie with traffic being rerouted on Industrial.
Emergency services had been evaluated by the Police and Fire
not foresee
r quest the
any proposal. All surroundingbusinesshad endorsed problems
The following resolution was considered:
a
RESOLUTION NO. R89-016
A RESOLUTION TEMPORARILY CLOSING BELL AVENUE ON APRIL
22-23, 1989; AND DECLARING AN EFFECTIVE DATE.
McAdams motioned, Alexander seconded to approve the resolution.
Gorton motioned, Ayer seconded to amend the main motion as
followed: change the intersecting street from East Hickory to
Industrial and add that parking on the east side of
Industrial, from its intersection with Bell Avenue to its
intersection with East Hickory, be suspended at 8:00 a.m. on
April 22, 1989 and be resumed at 8:00 p.m. that data and to be
suspended at 10:00 a.m. on April 23, 1989 and to be resumed at
7:00 p.m. on said date'. On roll "ate' Ayer dams "aye,* layeO and
Alexander aye," Hopkins "ayP
Mayor Stephens 'aye.' Motion carried unanimously.
k !I Mayor Pro Tem Hopkins stated that she had mixed feelings about
major closing artecials in Dto et a
the d fanot cility t wouldshave
precedencethat everygroupwhoorented She
the street cloned.
The Council then voted on the main motioy as amended. OGorton
vote, McAdams aye, Alexander 'ayes'
"aye,' Ayer "aye," and Mayor Stephens aye. Motion carried
unanimously. J
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Karon 7, 1949
Page 5
The Council returned to the regular agenda order.
3. Public Hearings
A. The Council held a public hearing and considered
adoption of a resolution adopting the boundaries of moderate
activity center number 78 as part of Appendix A of the Denton
Development Plan: and ame!vling the intensity planning area
boundary map. (The Planning ind Zoning Commission recommended
approval).
The Mayor opened the public hearing.
No one spoke in favor.
No one spoke in opposition.
Tne Mayor closed ttie public nearing.
Harry Persuad, Senior Planner, stated that the intensity areas
were evaluated on physical features in the areas such as road,
railroad, creek and flood plains. Land use, zoning location
and shape of certain tracts of land, and property lines were
also evaluated. Criteria in the Denton Development Plan judged
the evaluations of the area.
The follo,aing resolution was considered:
RESOLUTION NO. R89-014
A RESOLUTION ADOPTING THE BOUNDARIES OF MODERATE
ACTIVITY CENTER NUMBER 78 AS PART OF APPENDIX A OF THE
DENTON DEVELOPMENT PLANS AMENDING THE INTENSITY
PLANNING AREA BOUNDARY MAPS AND PROVIDING FOR AN
EFFECTIVE DATE.
Hopkins motioned, Gorton seconded to approve the resolution.
On roll vote, McAdams "aye,' Alexander "aye," Hopkins "aye,'
} Gorton 'aye,' Ayer 'aye,' and Mayor Stephens "aye." Motion
IJ 1 carried unanimously.
B. The Council held a public hearing and considered
adoption of a resolution adopting the boundaries of moderate
activity center number 76 as part of Appendix A of the Denton
Development Planj and amending the Intensity planning area
boundary map. (Planning and Zoning Commission recommended
approvall.
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March 7, 1989
Page 6
The Mayor opened the public hearing.
No one spoke in favor.
No one spoke in opposition.
The Mayor closed the public hearing.
Barry Persuad, Senior Planner, described the boundaries of the
moderate node.
The following resolution was considered:
RESOLUTION NO, R89-015
A RESOLUTION ADOPTING THE BOUNDARIES OF MODERATE
ACTIVITY CBNTER NUMBER 76 AS PART OF APPENDIX A OF THE
DENTON DEVELOPMENT PLANI AMENDING THE INTENSITY
PLANNING AREA BOUNDARY MAP; AND PROVIDING FOR AN
EFFECTIVE DATE.
Hopkins motioned, Alexander seconded to approve the
resolution. On roll vote, McAdams "aye,' Alexander "aye," r
Hopkins "aye," Gorton "aye," Ayer "aye," and Mayor Stephens
"aye." Motion carried unanimously.
4. The Council considered approval of street widths on
Oak between Carroll and Bonnie Brae and on Hickory between
Welch and Bonnie Brae.
Lloyd Harrell, City Manager, stated that when the last street
bond issue was approved by the voters, funds were included to
reconstruct Oak and Hickory, During the last several months,
the Engineering Department had been starting preliminary design
work in preparation for bidding the streets with construction
to begin sometime during the summer. The question that needed
to be answered was the width of the two streets so that the
Engineering Department could complete the design work and
prepare the specifications for bid.
Rick svehla, Deputy City Manager, stated that there were four
sections of the street that had been discussed. (1) Oak from
j Avenue G to Bonnie Brae - staff was recommending a width of
371. (2) Hickory from Bonnie Brae to Welch - staff was
recommending a width of 371, (3) oak from Carroll to Avenue C
- there was a lot of variance in the street width in this
section - staff was suggesting either to follow the footprint
or put the width at 37'. (4) Oak from Tagoe to Avenue G -
staff was suggesting either leaving the footprint with two
lanes of traffic and two lanes of parking, or leave the
footprint and remove one side of parking or widen to 41' ano
leave two lanes of traffic and two lanes of parking,
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Page 7
A discussion followed centering on parking in the area and
proper street widths to accommodate parking.
Mayor tephens allowed audience comments.
Dr. George Stewart, representing the West Oak Street Property
Owners Association, presented the Council with petitions
affirming the footprint option width and present parking with j
1 the exception of the corner of Jagoe and Oak. There was a
parking proolem in that area.
Council Member Ayer asked Dr. Stewart to elaborate on the
parking problem on Jagoe.
Stewart replied that the traffic went from 3 lanes of traffic
to one lane and that parking was allowed almost to the corner
of Jagoe. He felt there needed to be a no parking zone in the
area.
McAdams motioned, Hopkins seconded to follow the recommendation
41
by the Planning and Zoning Commission to proceed with the a
footprint of the streets except for the section of Oak Street
from Avenue Cl to Bonnie Brae which would be reduced to 371.
Discussion folloded dealing with the standardizing the width of
the streets to 37' all the way or keeping the footprint and {
whether the 37' should be for both Oak and Hickory.
Council Member Boyd joined the meeting. i
Ayer motioned, Gorton seconded to amend the motion to narrow W. J
Hickory from Pouts Street to Bonnie Brae to 37'. On roll vote,
McAdams 'nay,' Alexander "nay,' Hopkins 'nay,' Gorton 'aye,'
Ayer 'aye,' Boyd 'aye,' and Mayor Stephens "nay." Motion
failed with a vote of 4-3.
Council then voted on the main motion. On roll vote, McAdams
"aye,' Alexander 'aye,' Hopkins 'aye,' Gorton "aye,' Ayer
'aye,' Boyd 'aye,' and Mayor Stephens 'aye.' Motion carried
unanimously.
P ~I Mayor Stephens left the meeting.
5. Consent Agenda
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City Manager Harrell stated that item 5.A.2. had been pulled by
staff.
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City of Denton city council Minutes
Marcn 7, 1989
Page 8
:4cAdams motioned, Gorton seconded to approve the Consent Agenda
as presented with the exception of 5.A.2. Motion carried
unanimously.
A. Bids and Purchase Orders:
1. did #9947 - Fioerglass Streetlight Poles
3. Bid #9950 - Herbicides 6 Insecticides
4. Bid 09952 - Utility Poles
5. Bid #9954 - Transformer Conversion
6. Bid #9937 - 1988 Utilities C.I.P.
7. Bid #9951 - Electrical Substation Package
(Materials)
8. P.O. #89093 - Amwell - Clarifier Replacement
Darts Excluding Drive Unit 6 Drive Unit
Repair at Water Plant
H. Plats and Replats
I 1. Consider the preliminary replat of Audra
Meadows, Lots 25 and 26, Block Al Lots 20
through 34, Block 81 and Lots 27 through 471
Block A. (Planning and Zoning Commission
recommended approval).
C. Tax Refunds
1. Consider approval of a tax refund for Kent
W. Key/North Park Savings
2. Consider approval of a tax refund for Luther
McCrae Etal/Olney Savings
3. Consider approval of a tax refund for
Stanley D. Ivie/Olney savings
4. Consider approval of a tax refund for Glen
W. Justice
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City of Denton City Council Minutes
March 7, 1969
Page 9
6, Ordinances n or The council considervidingiofor fthe awardanOf
accepting competitive bids and Pro t uiPment, supplies or
contracts for the purchase of maerials, eq
services.
The following ordinance was considered:
No. d9-035 BIDS I ACCEPTING COMPETIYIV
AN ORDINANCE ATBRIALSD EQUIPMENT,
AWARDING CONTRACT FUR THE PURCHASE OF
SUPPLIES OR SERVICES; PROVIDING FOR THE EXPENDITURE OF
FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE.
to adopt he ordanc.
Alexander motioned, McAdams Se Alexander "aye,' tGorton Payee"
On roll vote, McAdams "ayer" Hopkins "aye."
Ayer "aye,' Boyd "aye," and Mayor Pro Tem Motion carried unanimously. n or B. The Council considered adoptiotor ftne
awardanof
accepting competitive olds and providing
contracts for public works or improvements.
The following ordinance was considered:
l NO. 89-036
AN ORDINANCE ACCEPTING CUMPETITIVE BIDS AND PROVIDING
PUBLIC WORKS OR
FOR THE AWARPROVIDING N FORTTHEFOEXPEND TURE OF FUNDS
imPROVEMENTS;
THEREFORr AND PROVIDING FOR AN EFFECTIVE DATE*
Gorton seconded to adopt the ordinance. On
is Motioned, McAdavote, McAdams 'aye,' Alexander 'ayeGorton "aye," Ayer
toll 'aye," Boyd "aye," and Vikyor Pro Tem Hopkins 'aye." Motion
carried unanimously, ordie
C. The Council considered adoption of urchasesanOf
providing for the expenditure of funds for P one source
f materials or equipment which are available from only
in accordance with the provisions of state law ex:mpting such
purchases from requirements of competitive bids.
The following ordinance was considered:
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city of Denton city council Minutes
March 7, 1989
Page 10
NO. 89-037
AN ORDINANCE PROVIDING FUR THE EXPENDITURE OF FUNDS
FOR PURCHA'ES OF MATERIALS OR EQUIPMENT WHICH ARE
AVAILABLE FROM ONLY ONE SOURCE IN ACCORDANCE WITH THE
PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM
REQUIREMdNTS OF COMPETITIVE BIDS: AND PROVIDING AN
EFFECTIVE DATE.
McAdams motioned, Gorton seconded to adopt the ordinance. On
roll vote, McAdams 'aye,' Alexander "aye,' Gorton 'aye," Ayer
"aye,' Boyd 'aye,' and Mayor Pro Tem Hopkins 'aye.' Motion
carried unanimously.
D. The Council considered adoption of an ordinance
of the City of Denton, Texas, providing for the renaming of
Pockrus Road to Pockrus Page Road.
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The following ordinance was considered:
I NO. 89-038
I
: AN ORDINANCE OF THE CITY OF DENTON, TEXAS, PFOVIDING ,
FOR THE RENAMING OF POCKRUS ROAD TO POCKRUS PAGE ROAD
AND PROVIDING FOR AN EFFECTIVE DATE.
McAdams motioned, Ayer seconded to adopt the ordinance. On
roll vote, McAdams 'aye,' Alexander 'aye," Gorton 'nay," Ayer
'aye,' Boyd 'aye," and Mayor Pro Tem Hopkins "aye." Motion
carried with a 5-1 vote.
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E. The Council considered adoption of an ordinance
awarding a contract for individual and Aggregate Stop-Loss
coverage to Southern Risk Specialists, Inc.
Tom Klinck, Director of Personnel, stated that this was to
improve reinsurance coverage on the city's employee health
Insurance plan, the stop-loss coverage. Currently the coverage
was with Washington National Insurance Co. Due to claims
experience, the Company cnanged the coverage to a less
favorable coverage and shifted more of the risk to the City's
j plan. The proposed company had received a positive
j recommendation from Coopers and Lybrand.
The following ordinance was considered:
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March 7, 1y89
Page 11
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NO. 69-039
AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AN
APPLICATION TO ENTER INTO A CONTRACT BETWEEN THE CITY
OF DENTON AND SOUTHERN RISK SPECIALISTS INC. FOR A
' STOP LOSS POLICY; AND PROVIDING FOR AN EFFECTIVE DATE.
McAdams motioned, Gorton seconded to adopt the ordinance. On
roll vote, Mc?.clams 'aye,' Alexander "aye," Gorton 'aye,' Ayer
'aye,' Boyd "aye,' and Mayor Pro Tem Xopkins "aye." Motion
carried unanimously.
7. Resolutions
A. Item A. was considered earlier in the meeting.
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B. The Council considered approval of a resolution
temporarily closing Fry Street between the intersection of Oak
Street and Hickory Street On Sunday, April 16, 1989 for the Fry
street Fair.
Barry Morguloff spoke in favor of closing the street. He
stated that this was the tenth annual fair and that proceeds
would go the the United Way and other charitable organizations
in the City. He stated that the Fire Marshall and Police
Departments had signed off on the closing and restrooms and
dumpsters were already set for the day.
The following resolution was considered;
RESOLUTION NO. R89-018
A RESOLUTION TEMPORARILY CLOSING FRY STREET BETWEEN
THE INTERSECTION OF OAK STREET AND HICKORY STREET ON
SUNDAY, APRIL 16, 19891 AND PROVIDING AN EFFECTIVE
DATE.
Alexander motioned, McAdams seconded to approve the
resolution. On roll vote, McAdams 'aye,' Alexander "aye,"
Gorton 'aye,' Ayer 'aye,' Boyd 'aye,' and Mayor Pro Tem Hopkins
'aye.' Motion carried unanimously.
C. The Council considered approval of a resolution
supporting the Denton Polite Department Training Academy.
Lloyd Harrell, City Manager, stated that this was a
j housekeeping matter which allowed the City to give recognized
f credit for in-house training done at the Denton Police
Department.
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March 7, 1939
Page 12
The following resolution was considered:
RESOLUTION NO. R89-018
I
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF
DESrON, TEXAS SUPPORPING THE DENTON POLICE DEPARTMENT
TRAINING ACADEMY; AND PROVIDING, FOR AN EFFECTIVE DATE.
McAdams motioned, Gorton seconded to approve the resolution.
On roll vote, McAdams "aye," Alexander "aye,' Gorton "aye,"
Ayer 'aye,' Boyd "aye," and Mayor Pro Tem Hopkins "aye.'
11 Motion carried unanimously.
-`1 D. The Council considered
approval approving the of a resolution
h guidelines for funding and selecting Development
Plan Candidate Water and Sewer Lines; providing for the process
to be followed in approving Development Plan Candidate Water
and Sewer Lines. (The Planning and Zoning Commission and the
I Public Utilities Board recommended approval.) I
The following resolution was considered.
f`
RESOLUTION NO. R89-019
I
A RESOLUTION APPROVING THE GUIDELINES FOR FUNDING AND
SELECTING DEVELOPMENT PLAN CANDIDATE WATER AND SEWER
LINES; PROVIDING FOR THE PROCESS TO BE FOLLOWED IN 1
APPROVING DEVELOPMENT PLAN CANDIDATE WATER AND SEWER
I ; LINES; AND PROVIDING FOR AN EFFECTIVE DATE.
McAdams motioned, Gorton seconded to approve the ordinance. On {
` roll vote, McAdams "aye," Alexander 'aye," Gorton "aye," Ayer
'aye,' Boyd "aye," and Mayor Pro Tem Hopkins 'aye." Motion
carried unanimously.
e. Miscellaneous matters from the City Manager.
Lloyd Harrell, City Manager, presented the following
information:
A. The City of Wichita Falls had passed a formal
ordinance to enter an agreement concerning the legislative
` lobbying for the indigent health care issue. Commitments had
I now been received for a total of $300000.
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the hearing on Tuesday regarding the indigent health care bill.
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City of Denton City Council Minutes
March 7, 19d9
Page 13
C. Judge Buddy Cole had indicated that a temporary
h,1me had been found for the Domino Club and the Food Bank in
the MHMR Building. The Commissioners were asking the City to
pay the utilities on the building as the City had done on the
Razor Building.
9. There was no Executive Session held during the Work
Session.
10. New Business
The following items of New Business were suggested by Council
Members for future agendas:
/ A. Council Member McAdams suggested resolution be
prepare for a future agenda supporting the concept of an
independent medical examiner's office.
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Mayor Stephens returned to the meeting.
a. Council Member McAdams suggested a calendar of
events that the Mayor and other members of the Council were
participating in be prepared so that the entire Council could
be aware of the events taking place.
C. Mayor Pro Tem Hopkins requested a report on crime
in the area of 'Cement City'.
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11. The Council convened into the Executive Session to
discuss legal matters, real estate and personnel and board
appointments (considered appointments to the Airport Board, the
Human Services Committee, the Citizens Traffic Safety Support
Commission, the Library Board and the Low/Moderate Income
Housing Task Force.)
The Council reconvened into open session and took the following
action:
A. Boyd motioned, Alexander seconded to appoint
George Gilkeson to the Airport Soaro, Ed Coomes to the Library
Board, Alice Gore to the Citizen's Traffic Safety Support
Commisr:.nn and Reg Rezac to the Human Services Commission.
Motion carried unanimously.
With no further businesa, the meeting was adjourned at 9:35 p.m.
RAY STEPH Y-p-ffKTU-J
CITY OF DENTON, TEXAS
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CI'CY OF DENTON, TEXAS 3057C
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CITY OF DENTON CITY COUNCIL MINUTES
March 16, 1989
The Council convened into the Special Called Meeting at 5:00
p.m. in the Council Chambers.
PRESENT: Mayor Stephens; Mayor Pro Tem Hopkins: Council
Members Ayer, Boyd, Gorton and McAdams.
ABSENT: Council Member Alexander
1. The Council considered adoption of an ordinance of the
City of Denton, Texas, instituting annexation of property
located along the Elm Fork of the Trinity River and extending
to the Lake Ray Roberts Dam.
The following ordinance was considered:
NO. 89-040
AN ORDINANCE ANNEXING A TRACT OF LAND CONTIGUOUS AND
ADJACENT TO THE CITY OF DENTON, TEXAS; BEING ALL THAT
LOT, TRACT OR PARCEL OF LAND CONSISTING OF
APPROXIMATELY 134.9097 ACRES OF LAND LYING AND BEING
SITUATED IN THE COUNTY OF DENTON, STATE OF TEXAS AND
BEING PART OF THE M. MCBRIDE SURVEY, ABSTRACT NO. 804,
W. TANZY SURVEY, ABSTRACT NO. 1253, DENTON COUNTY,
TEXA3; CLASSIFYING THE SAME AS AGRICULTURAL "A"
DISTRICT PROPERTY; AND DECLARING AN EFFECTIVE DATE.
Boyd motioned, Hopkins seconded to adopt the ordinance. on
roll vote, McAdams "aye," Hopkins "aye," Gorton "aye," Ayer
"aye," Boyd "aye," and Mayor Stephens "aye." Motion carried
unanimously.
Council Member McAdams stated that Congressman Armey would be
in Denton Monday, March 20 to meet with Council. The meeting
would be in the City Manager's Conference Room at 5:00 p.m.
Council Member Alexander joined the meeting.
With no further business, the meeting was adjourned at 5:03 p.m.
RAY STEPHENS, MAYOR
CITY OF DENTON, TEXAS
JENNIFER WALTERS
CITY SECRETARY
CITY OF DENTON. TEXAS
3062C
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CITY OF DENTON CITY COUNCIL MINUTES
MARCH 21, 1989
Tne council convened into the Work Session at 5:30 P.M. in the
Civil Defense Room.
PRESENT: Mayor Stephens; Mayor Pro Tem Hopkins; Council
Members Alexander, Ayer, Boyd, Gorton and McAdams. II
ABSENT': None I
Item #4 was moved ahead in the agenda order.
- 4. The Council received an update from 2499 Task Force {
representatives.
Bill Utter, Vice-Chair, 2499 Task Force, presented an update on
the progress of the Task Force. Among the items presented were
(1) the Task Force had ratified a contract with DeShazo, Starek {
6 Tang, (2) the Task Force had been expanded to include one
member from the City of Corinth and one members from the City
of Copper Canyon, (3) the consultant was working on alternate
i routes for the road, (4) the consultant was working on the
technical aspects of the study such as generating traffic
volumes and use, (5) the Task Force had reviewed the option to
enlarge the study to include connecting the facility with I35E
which would require an additional $10,000. Utter stated that
the County had agreed to pay an additional $7,000 for the
study. Consensus of the Council was to fund the remaining
$3,000 for the study.
Council returned to the regular agenda order.
1. The Council considered a 'Keep America Beautiful'
application to become a certified city.
Lloy! Harrell, City Manager, stated that the Beautification J
Task Force was ready to take on another project and stated that I
Jeanne Morrison would present the item.
Jeanne Morrison, Beautification Task Force, stated that several
new committees would be added do work on the project. To
receive the funds, the City needed to be certified. Funds
would be used for training, seminars, brochures, etc. The
{ ultimate goal to work for would be the Governor's Award which
awarded $100,000 to the City with the most points for
i beautification/clean up. The City of Denton would already
receive points for its recycling program and similar projects.
Consensus of the Council was to proceed with the project. I
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City of Denton City Council Minutes
March 211 1989
Page 2 Program
and considered Council a received an update pdcreate ah Main1RStreet ;Advisory
Board.
Geneva Berg, main street Task Force, stated that the Task Force
had fulfilled its mission in the hiring of a Main Street
Manager. The Task Force was recommending tnat the Council
create a Main Street Advisory Board to continue the project.
She presented a suggested make-up of the Board.
~ i Jane Finley, Main Street Manager, updated the Council on her
activities since being hired. Those activities included
dealing with Spring Flings County Seat Saturday, landscaping on
the Courthouse,
establishing links withtexist ng buplan sinesses around and torganiizations.
€
3, The Council held a discussion concerning support for {
implementation of a proposed medical examiner district.
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Mayor Stephens stated that he had received a letter from
Justice of the Peace Jeff Moseley regarding the implementation
of a medical examiner district. He asked Council for feedback
regarding this matter.
Consensus of the Council was to proceed with a resolution of
support.
4. Item 04. was considered earlier in the meeting.
5, The Council was to consider Council-Manager Goals and
Plans Seminar locations and items to be considered.
This item was not considered.
6. The Council convened
legal matters# real estates and personnel/board o appointments
(considered Electrical Code Board~ow/Moderate Income Housing
Task Force and
The Council then convened into the Regular Session at 7:00 p.m.
in the Council Chambers.
PRESENT: Mayor Stephens; Mayor Pro Tem Hopkinsi Council
Members Alexander, Ayer, Boyd, Gorton and McAdams.
ABSENT: None
1, The Council received a presentation of the Denton Fire
Department Commemorative Album to the Mayor and Council from
the Fire Department.
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City of Denton City Council Minutes
March 21, 1969
Page 3
Charles Brockett presented a copy of the book to each Council
Member. He stated that the book represented a great number of
volunteer hours of work and thanked everyone who worked so hard
to make the dream a reality.
Mayor Stephens thanked Mr. Brockett for the presentation.
Mayor Stephens presented a proclamation for Community
Development Block Grant Week.
2. The Council held a public hearing and considered
adoption of an ordinance requesting a change in zoning from
planned development (PD-128) for a medical office to two-family
(2F) zoning district. Petitioner was Jay Ballentine. The
property was located at the southeast corner of Scripture
Street and Fry Street and more fully described in the E.
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Puchalski Survey, Abstract No. 996. If approved, the property
{ may be utilized for any purpose allowed under the two-family
(2-F) zoning district. 2-89-001. (The Planning and Zoning
Commission recommended appruva .
The Mayor opened the public hearing.
No one spoke in favor.
k No one spoke in opposition.
The Mayor closed the public hearing.
Cecile Carson, Urban Planner, stated that the property was
currently zoned PD-128 for medical office use. A request for a
change to two-family had been recommended by the Planning and
Zoning Commission. The property was located in a low intensity
area and a less than proportionate share of intensity was
requcated.
The following ordinance was considered:
NO. 89-040
AN ORDINANCE OF THE CITY OF DENTON, TEXAS, PROVIDING
FOR A CHANGE FROM PLANNED DEVELOPMENT (PD) TO
TWO-FAMILY DWELLING (2-F) ZONING DISTRICT
CLASSIFICATION AND USE DESIGNATION FOR 0.209 ACRE OF
LAND, LOCATED AT THE SOUTHEAST CORNER OF THE
INTERSECTION OF SCRIPTURE STREET AND FRY STREET, AS
MORE PARTICULARLY DESCRIBED HEREIN PROVIDING FOR A
II PENALTY IN THE MAXIMUM AMOUNT OF $2000.00 FOR
VIOLATIONS THEREOFI AND PROVIDING FOR AN EFFECTIVE
DATE.
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City of Denton City Council-Minutes
March 21, 1989
Page 4
Alexander motioned, Hopkins seconded to adopt the ordinance.
On roll vote, McAdams 'aye," Alexander "aye,' Hopkins "aye,'
Gorton "aye," Ayer 'aye,' Boyd "aye," and Mayor Stephens
"aye." Motion carried unanimously.
B. The Council held a public hearing and considered
approval of a resolution approving the funding of plan
candidate water and sewer lines to serve property to be
developed by Triangle Plastics, Inc., in accordance with the
approved guidelines for funding and selecting development plan
candidate water and sewer lines. (The Public Utilities Board
aLid the Planning and Zoning Commission recommended approval),
The mayor opened the public hearing.
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i Bill Holt, Economic Development Department - Chamber o
Commerce, requested approval of the resolution stating that it
would promote good economic growth in the City of Dentin.
No one spoke in opposition,
The Mayor closed the public hearing.
Bob Nelson, Executive Director for Utilities, stated that this
was the first applicant for infrastructure assistance.
Triangle Plastics met all the criteria for the guidelines for
compliance.
The following resolution was considered:
RESOLUTION NO. R89-020
A RESOLUTION APPROVING THE FUNDING OF PLAN CANDIDATE
WATER AND SEWER LINES TO SERVE PROPERTY TO BE
DEVELOPED BY TRIANGLE PLASTICS, INC., IN ACCORDANCE
WITH THE APPROVED GUIDELINES FOR FUNDING AND SELECTING
DEVELOPMENT PLAN CANDIDATE WATEA AND SEWER LINES;
PROVIDING FOR THE WAIVER OF PRO RATA CHARGES) AND
PROVIDING FOR AN EFFECTIVE DATE.
Hopkins motioned, McAdams seconded to approve the resolution.
On roll vote, McAdams 'aye," Alexander 'aye," Hopkins "aye,"
Gorton 'aye,' Ayer 'aye,' Boyd 'aye,' and Mayor Stephens
"aye.' Motion carried unanimously.
3. Consent Agenda
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! McAdams motioned, Gorton seconded to approve the Consent Agenda
as presented. Motion carried unanimously.
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City of Denton City Council Minutes
March 11, 1989
Page 5
A. Bids an.i Purchase Orders:
1. Bid #9953 - Repair Raw Water Pomp
2. bid #9957 - 2 Mini-Vans
3. Bid 49958 - Rental of Street Constructiun
Equipment
4. Bid $9961 - Purchase of 3 Riding Mowers
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1. Consider approval of a tax refund for J.
Corpening/MBank.
C. Plats and Replats
1. Consider approval of the final replat of
Phase I of the Audra Meadows Addition, Lots
25A through 268, Block Ar and Lots 20A
through 348, Block B; into Lots 25 and 26,
Block A and lots 20 through 341 Block B.
(The Planning and Zoning Commission
recommended approval).
4. ordinances
A. The Council considered adoption of an ordinance
i accepting competitive bids and providing for the award of
contracts for the purchase of materials, equipment, supplies or
services.
The following ordinance was considered:
NO. 89-041
AN ORDINANCE ACCEPTING COMPE'T'ITIVE BIDS AND AWARDING A
CONTRACT FOR THE PURCHASE OR RENTAL OF MATERIALS,
EQUIPMENT, SUPPLIES OR SERVICESI PROVIDING FOR THE
EXPENDITURE OF FUNDS THEREFOREI AND PROVIDING FOR AN
EFFECTIVE DATE.
McAdams motioned, Gorton seconded to adopt the ordinance. On
roll vote, McAdams layer' Alexander "aye," Hopxins "aye,"
Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens
'aye.' Motion carried unanimously.
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March Ill 1989
` Page 6
h B. Tie Council considered adoption of an ordinance
amending the schedule of rates for water services by adding a
new schedule WGI (Government Sprinkler Irrigation Rate). (The
Public Utilities Board recommended approval).
Bob Nelson, Executive Director for Utilities, stated that the
City of Denton was strongly promoting programs to beautify the
City. A major focus of the effort had been the thoroughfare
entrances with planting of tress and ground cover along the
street right-of-way and medians. In order to support the
beautification program, the new rate was being proposed to help
finance the cost of installation and maintenance of lawn
sprinkler systems.
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The following ordinance was considered;
140. 89-042
AN ORDINANCE OF THE CITY OF DENTON, TEXAS, AMENDING
THE SCHEDULE OF RATES FOR WATER SERVICES BY ADDING A
NEW SCHEDULE WGI (GOVERNMENT SPRINKLER IRRIGATION
RATE); AND PROVIDING FOR AN EFFECTIVE DATE.
Gorton motioned, Ayer seconded to adopt the ordinance. On roll
vote, McAdams 'aye," Alexander "aye," Hopkins 'aye,' Gorton
"aye,' Ayer "aye," Boyd "aye," and Mayor Stephens "aye,'
Motion carried unanimously.
C. The Council considered adoption of an ordinance
approving an agreement between the City of Denton and Municipal
Code Corporation for the republication of the City of Denton
Code of Ordinances and approving the expenditure of funds
therefor.
The following ordinance was considered:
NO. 99-043
AN ORDINANCE APPROVING AN AGREEMENT BETWEEN THE CITY
OF DENTON AND MUNICIPAL CODE CORPORATION FOR THE
REPUBLICATION OF THE CITY OF DENTON CODE OF
URDINANCESI APPROVING THE EXPENDITURE OF FUNDS
THEREFORI AND PROVIDING AN EFFECTIVE DATE.
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Hopkins motioned, Gorton seconded t~ adopt the ordinance. On
roll vote, McAdams "aye," Alexander 'aye,' Hopkins "aye,'
Gorton 'aye," Ayer 'aye,' Boyd "aye,' and Mayor Stephens
"aye.' Motion carried unanimously.
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( March 21, 1989
Page 7
I D. The council considered adoption of an ordinance
amending the Development Schedule for the Planned Development
District approved by Ordinance No. 86-210 (PD-125). (The
Planning and Zoning Commission recommended approval)
Cecile Carson, Urban Planner, stated that the planned
f development required a schedule when the detailed plans were to
be submitted. Those were to have been submitted in August of
1987, November of 1987, and November of 1988. The petitioner
was requesting a three year extension of the schedule due to
current economic conditions.
The following ordinance was considered:
NO. 89-044
j AN ORDINANCE OF THE CITY OF DENTON, TEXAS, AMENDING
THE DEVELOPMENT SCHEDULE FOR THE PLANNED DEVELOPMENT
{ DISTRICT APPROVED BY ORDINANCE NO. 86-210 (PD-125);
AND PROVIDING FOR AN EFFECTIVE DATE.
Hopkins motioned, McAdams seconded to adopt the ordinance. On
coil vote, McAdams "aye," Alexander "aye," Hopkins "aye,"
Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens
"aye." Motion carried unanimously.
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5. Resolutions
1
A. The Council considered approval of a resolution ;
authorizing the City Manager to file application with the Texas
Water Commission for, and to take such other actions as were
necessary to obtain authorization under state law to use wrter
from Lake Ray Roberts. (The Public Utilities Board recommended +
approval).
The following resolution was considered:
RESOLUTION NO. R89-021
A RESOLUTION AUTHORIZING THE CITY MANAGER TO FILE
APPLICATION WITH THE TEXAS WATER COMMISSION FOR, AND
TO TAKE SUCH OTHER ACTIONS AS ARE NECESSARY TO OBTAIN
AUTHORIZATION UNDER STATE LAW TO USE WATER FROM LAKE
RAY ROBERTS AND PROVIDING FOR AN EFFECTIVE DATE.
McAdams motioned, Gorton seconded to approve the resolution.
On roll vote, McAdams "aye," Alexander "aye," Hopkins "aye,"
Gorton "aye," Ayer aye," Boyd "aye," and Mayor Stephens
"aye," Motion carried unanimously.
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city of Denton City Council minutes
march 21, 1969
Page 9
B, Tte Council considered approval of a resolution
approving a park donation P01i,.y. (The Parks and Recreation
Board rec.,nmended approval).
The following resolution was considered;
RESOLUTION NO. R89-022
A RESOLUTION OF THE CITY OF DENTON, TEXAS, APPROV114G A
PARK DONATION POLICY: AND PROVIDING FOR AN EFFECTIVE
DATE.
Ayer motioned, Gorton seconded to approve the resolution. On
roll vote, McAdams 'aye," Alexander "aye," Hopkins "aye,'
Cotton "aye,' Ayer "aye," Boyd "aye," and Mayor Stephens
"aye." Motion carried unanimously.
C. The Council considered approval of a resolution
supporting the implementation of a medical examiner district.
i The following resolution was considered: I
RESOLUTION NO. R69-023
A RESOLUTION SUPPORTING THE IMPLEMENTATION OF A
MEDICAL EXAMINER DISTRICTI AND DECLARING AN EFFECTIVE
DATE. 1
McAdams motioned, Hopkins seconded to approve the resolution
with the following changes: the 6th Whereas was to be deleted
and the wording changed in Section I to read "expresses its
support t o". On roll vote, McAdams ""a HOyd A exa "d and"Mayor
Hopkins aye," Gorton "aye, Ayer aye,
Stephens ".,ye." Motion carried unanimously.
D. The Council cothed Bell CountylHeaflth Facilities
approving the financing by ~
Development Corporation of a health facility located within the
City of Denton, Texas.
John McGrane, Executive Director for Finances, stated that
Parkside included the Lodge was as in aDenton to States law irequiredlithes City's
consent to proceed.
The following resolution was considere
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City of Denton City council-minutes
March 21, 1989
Page 9
RESOLUTION N0. R89-U24
RESOLUTION APPROVING THE FINANCING BY THE BELL COUNTY
HEALTH FACILITIES DEVELOPMENT CORPORATION OF A HEALTH
FACILITY LOCATED WITHIN THE CITY OF DENTON, TEXAS.
McAdams motioned, Hopkins seconded to approve the resolution.
On roll vote, McAdams "aye,' Alexander "aye," Hopkins "aye,'
Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens
'aye." Motion carried unanimously.
lJ1 6. Miscellaneous matters from the City Manager
Lloyd Harrell, City Manager, stated that he had no items other
than the February budget recap as shown in the back-up
materials.
7. There was no official action taken on Executive
Session items of legal matters, real estate, personnel/board
appointments,
8. New Business
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The following items of New Business were suggested by Council
Members for future agendas:
A. Council Member Gorton requested that a copy of a
communication received from the YMCA concerning the afterschool
care program be forwarded to the Park and Recreation Board with
instructions to look at budget impact if the YMCA took over the
program. He requested that current impact plus the possibility f
of providing the service to only low-moderate income families 1
as well.
B. Council Member Boyd requested a review of the JI
procedures involving institutions giving money to the City. He
also requested that. the rates charged for rental of meeting
rooms at the Martin Luther King, Jr. Recreation Center be
reviewed.
9. The Council reconvened into Executive Session to
-'1 discuss legal matters, real estate, personnel/board
appointments (considered an appointment to the Low/Moderate
{ Income Housing Task Force and the Electrical Code Board).
The Council then convened into open session and took the
following action:
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city of Denton City COuncil•Minutes
march 21, 1989
Fage 10
Gorton motioned, Alexander seconded to appoint Jim Robbins to
I the Electrical Code Board. Motion carried unanimously.
With no further business, the meeting was adjourned at 8:20 p.m.
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RAY STEPHENS, MAYOR
CITY OF DENTON, TEXAS
I l-- 1
! EN IFER WALTERS
I CITY SECRETARY
CITY OF DENTON, TEXAS
3068C
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CITY OF DENTON CITY COUNCIL MINUTES
MARCH 28, 1989
! The Council convened into the Work Session at 5:30 p.m. In the
I Civil Defense Room.
PRESENT: Mayor Stephens; Mayor Pro Tem Hopkins; Council
Members Alexander, Boyd, Gorton and McAdams.
ABSENT: Council Member Ayer
1. The council considered correspondence from the State
Highway Department and provided direction to staff.
Lloyd Harrell, City Manager, stated that the City had received
h a letter from the Highway Department regarding the speed limit
on 135E through the City. The City had inquired a number of
times about the possible reduction of the speed limit to 55
m.p.h. and had consistently received a response that once the
i official census number reflected a population of $0,000, the
State would be willing to reduce the speed limit. However,
based on an increased number of accidents in the area, the
State was now willing to reduce the speed limit from the
Hickory Creek Bridge to I35W. A formal letter was needed to
4 support the request and staff was asking Council for permission
to proceed.
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Consensus of the Council was to proceed.
2. The Council reviewed the budget questionnaire.
M ! Lloyd Harrell, City Manager, stated that staff was requesting
an early assessment by the Council to gage priorities for the
upcoming budget. He reviewed the questionnaire with the
Council and ask for any changes. Staff would make the
necessary changes and send out the corrected questionnaire with
the next Council packet.
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CvAncil Member Boyd asked that the Municipal Court of Record be
added.
3. The Council reviewed the Council goals.
Lloyd Harrell, City Manager, stated that this was a semi-annual
update of the Council goals. He stated that the goals of
public safety and transportation would be dealt with in detail.
r John Cook, Fire Chief, presented the public safety goal. He
reviewed the objectives of the goal which included (1)
€ lighting, (2) response time, (3) community relations, (4)
policing elections in southeast Denton, (5) public safety
I component to minority relations, (6) community watch, and (7)
minority recruitment,
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City of Denton City Council Minutes
March 28, 1989
Page 2
Rick Svehla, Deputy City Manager, presented the transportation
goal. Main areas of consideration for this goal included. (1)
coordination of transportation planning and development, (2)
coordinate and monitor public transportation in the City, (3)
improve the level of planning and maintenance of transportation
systems, and (4) planning for alternative modes of
` transportation.
City Manager Harrell, stated that two goals had been deleted
from the update list, Flow Hospital and a recreation center for
southeast Denton. Harrell briefly reviewed the remaining goals
which included {1) analyze the development process, (2)
Downtown development. (3) energy issues, (4) City
beautification, (5) financing operations, (6) improve city
j image, (7) user fees, (S) relations with minorities, (9)
neighborhood identity, (10) interlocal relations/
l intergovernmental relations, (11) housing goals, (12) Municipal
f Court of Record, (13) space plan, and (14) economic development.
~ i With no further business, the meeting was adjourned at 7:30 p.m.
I I ! J
RAY STEPHENS, MAYOR
` CITY OF DENTON, TEXAS III
JENNIFER WALTERS
CITY SECRETARY
CITY OF DENTON, TEXAS
3071C
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'Clifford Luster"
M*RFAS, Clifford Luster is retiring after 22 years of dedicated
service to the City of Denton since his employment on
October 27, 1966; and
MOSAS, during his career with the City, Clifford Luster has
axhsistently maintained an attitude of cooperation with
and dedication to the stated goals of the Electric
Utllities Substations/Metering Department of the City of
Denton; and
WERFAS, Clifford Luster has ehAbited outstanding expertise,
dcdicatiog much time and effort in assisting with the
1 work of the Electric ltilities Substations/Metering
Department and has alksm great spirit in encouraging
cammunity imrolvemmt in the best interests of the
citizens of Denton; and
WEIFRFAS, Clifford luster has always served above and beyond the
mere efficient discharge of his duties and has responded
to his duties in a loyal, trustworthy and extremely
I faithful manner, in a spirit of cooperation with his
fellow employees, and in the best interests of the
citizens of the community;
YW, THFREFW, BE IT RESCLVED BY THE COLMIL OF THE CITY OF DENIM,
TEXAS:
That the sincere and warm appreciation of the City
I Council be formally Caney to Clifford Luster in a
pPrmanent manner by rpreeding this Resolution upon the
I official minces of the City Council and forwarding to
him/her a true copy hereof.
PASSED AND APPROVED this 18th day of April, 1989.
.ray'
CITY DENICN, TE W
~ ATTEST:
CJAY of umrN, ERAS
APPROVED As TO MAL FW:
j MWA AINMI IRAYOVITCH, CITY ATTORNEY
CITY OF LTMV, TEXAS /
BY: Ft {
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CITY COUNCIL REPORT FORMAT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: Approval of a tax refund to Colonial Savings
RECOMMENDATION:
The Tax Technician has determined that a tax refund should he issued.
SUMV.ARY :
.:hapter 31.11 of the Texas Property Tax Code requires the approval of
the governing body of the taxing unit for refunds in excess of $ 500.00.
Colonial Savings has requested a refund in the amount of $ 537.11 since
the erroneously made payment on Account # 4800-00900.
FARGROUND:
On 12-30-88, Colonial Savings made a payment of $ 537.11 on Account #
4,$00-00900, which they thought was in the name of W. T. Geise. They dis-
covered their mistake, and paid the correct account on 1-31-89. Now they
are requesting a refund of their erroneous payment. A tax refund is due.
PROGRAM SDEPARTMENTS OR GROUPS AFFECTED:
The Tax Department and the tax account of Richard F. Hare.
I
FISCAL IMPACT:
$ 537.11
RESPE ULLY SUB TED:
oy arrell
City Manager
Prepared by:
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f Name vie Schneider
Title Tax Technician
Aproved:
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®Colonial
Savings
March 31, 1989
City of Denton Tax Office
215 E. McKinney
Denton, Tx 76201
RE: REQUEST FOR REFUND
Our records indicate an incorrect paywent of taxes in the amount
of $ 537.11 on the following property:
4800-00900
ACCOUNT NO.
Payment should be for the following property:
8903-00019 for Park
ACCOUNT NO.: lot 9, Blk. 3, Tay
LEGAL DESCRIP'CION: WT Geise
NAME: 173648
COLONIAL SAVINGS:
Enclosed is a copy of our check and check voucher. p lease issue ossib,
a refund payable to Colonial Savings as soon as p
If you are unable to comply with our request please notify us.
We must make every effort to recover these funds, and any assis-
tance you can provide is greatly appreciated.
Should you have any questions, please do not hesitate to contact
me.
Thank you very much for your assistance and cooperation.
DEVICE STATELER-ESCROW SERVICES 1
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7g24 w'.st FFpew@y PO eo. 2960 Fowl Wnrt~ ~.•ta '513 0"3902030 Mello 1101333
A11OPV5 2 f aa5 .a0?2
J
2 99 gPa~~cN LS BrW . Ga a -0 2116 ~ 5ra' 1
61760 3,,' W .'D"- P'l Nnp 9 lib p_,9
q •pto^ -Eris )0 "n4 0~ 56922ia C+C ~~.^e 7 W 61 q' 329
9~w-ea 5005"e ;SY M'3s'-+361 H, '60C"10,009 43A 1-11
e~iB8'36a^c^ Y+<sI 13yY6 Jn5jrryeeyLa^e 2,i. 41 ?'14 L•`'°I. Fat 'W! mar Sra 9r ti2i~ ~9
~a•n q .9a 2q-,
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Original Ck. #113109 $200776.35 11-14-88
,r~.?!(' Yr~~ r •y.~xi,.r rr CY r ~•.~a l~..~ ~ 90p:'~ !i 4
l ,selA cgs 113109A PY 12 22 88
117 - PO b0[ 208. FOPT WGHTK TEUS i ei l3
A+~~± •
f ~.P 01 0 N ~ COLONIAL SANNGS
~ l i TPUSTEE~^~ LPSEAV7
PAY TO City of Denton a~iyil iss 1 3
Tax Office
215E McKinney 1 t
Denton. TX 1y76201 a .r : t x F o; Ha
Le
2 364 %0 33~L972D.
•ry~:.l VV
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390105 02 002 02 01158 t•
311972238
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"42-757
1.1I
-=1810 1 CITY TAX '1288 473.71
1 1621 ALLEN 4N 8905-01083 CITY TAX 1268 •67.31
162261 WESTMORE 424 $905009$1 [I 34 .65
4~, z+1 SV99--- Clrr TAX 1286
1288 zzs.ts
700
CITY TAX
MAXWELL
520641 LEWIS 424 5840"
mmoc 00500 1288 166,8 .
CITY TAX 1266 208.09
118 1 f,ARZA • 4 61 S CITY TAX
509236 JOHNSON 42,4 5170-02100 tI7Y TAX 12$6 414.67_.
CITY TAX ~ I
HLNTER 1 4 1 CITY TAX 1288 337.45 330
570670 MORt%D 424 A640-OIM C11T~S At- _ SIIT_AY__--I
.11
37
_ _ _ -
ITY-TAX 12989s'
18 6IEE 121 ♦SGOL00900 C
CITY TAX 13!. 1
29
2E6
A HOLTI 4F4 4 CITY TAX 1
131950 ELLIS 424 1180-01500
CITY TAX 1 8d 545.19 i i
li}ANDERSON 4 • • 6
I• tn7 TAY 12$6 4ie,a5
1 - C11! T►Y 1288 ~64,9e
1 REED 4 • 4761 CITY TAX 12$8
00~00~Q1155j/6 5URCHARD 421 4610-00910 CITY TAX 12•.5
0
X14 ASHLEY 4 4 4 1 [ITT TAX 1284 ;91.70
142022 GULRILH 421 456003500 T A 1
BH IN C TY AX 1288 11121.49' i
• CITY TAX
133051 BOSTON 421 39; -00001 If TA 12 1 0 1 ;
r Ax
CITY TAX 1266 911.45
113123 REYNOLDS 424 394. 00015 CITY l,A._. 128 91 3
4 o7 B0 CKMAN 4 ♦ 1 00021 "o-0
CITY TAX iiae '1,321.31
131876 GAZES 424 3940-00600 CITY TAX 41 .24
1 ♦ AFY6ER1 1 4 A
CITY TAX 1286 341.36
105292 HOFFIAUI 424 ]933-00100 CITY TAX 1286 366.46
17 N WIN 4 1 2.00 00 A
M N K J
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429003200 1988 THRU: 4830006Q
J
'DATE 2128189 TAX TRIAL 6ALWE Af/IL PAGE 194 PENRLT► EffECTlIIE 14M "Co"
ACCOIfR f YEAR NAM NET TA]kp CODE A PD2-DATE TAILPIIIp P[M PAID TAX P@1 VA TOTAL DUE
T ~ r
S MUIER RR7C~ N. .32 12/ 11
IMIIDYIR (JRAQ~BSERT T' N V
Re WILSON 'JA1E5 tl 95.16 ►fff/N11 2 95. G-
E6 MC 1M, ALCIE L u S0; "NO~ Tzz/ 11/30 17e. 1
_ IS E
ee NJRST IuNEL D. }1,y TNIfN/N t2/ 13. ,k.
ee (OffMW, MICWIEL G 311.1 T1f/1f+M 1211 11.11- 5h
ee CfIITRY AIR K 26IT. 0.p~ YWOOO M 12/te 211.1
be FISCHEA WAYK n
vmwww"
~e0001 CJN%$ JEFFREY 5 283: Y*""" 12/ S'
ALLEN ~NpOnpl~p 7772 1 1TNMIIM 1111 1- y
OFTwr~orTFx--YNNP"M 12
TO~R' ALTON G 7;3{ rfTMFVWWM
f 11l
NStLiAAD, DEBRA S 06.63 rl4Erffff 1 / !
;
ST "Ofoom MCCtIIfu JA1■yE~S~ R S dt IfPOlD001 1 / 11
CULPESwER' LANlEfCE N TNNrNI 1' /
yytt ROGERS RICMARD e
~e1 CAAPF]VIER WILL LAM P .~j Yl Mil 1 I i x
JACK54f, JOiEPH R
Y
i TRW- N Mr
OTTILIE E
$1 INNNN 1
S+R7LE5' RI v e1. ywom 1 t
SLONE 10E L H/
fI CONN L
MARGARET 11 1 / 296. s
Lao WALIAM R SR
EAAf6 vions" AI/AIRS TIN►INe1 297 26. 324
$TEJ~, CAi/fl L 11ff"m / -
DAVIS RODERT W Moss" 1 i S
RllrW PA►f~A DOE
N TAL
TNMNN 1
Wui LEO R ~
Nk l D~011' STAN
iT TiEi11LD 11N~~f 1 % S
DSpT~ ~OE G T /
MOORE, &T T. TgNMN 1 / 7
483000700 1988 THRU: 485001600 1988
DATE 212 R9 TAX TR AL eALAMCE 0 1
REAL PAGE 194 PENALTY Ef►ECT7VE NEXT 1g11M
~ACCOW J YEAR N:F NET TAX CWE A PD-PATE TAX PAID t DIA P£11 DUE MIDTAL 7 DUE
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CITY COUNCIL REPORT FORMAT
I~ TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
F SUBJECT: Approval of a tax refund to Gifford-Hill & Co. Inc.
h RECOMMENDATION:
The Tax Department has mailed an Overpayment Letter and an Application
for Refund to the taxpayer. All completed forms and necessary documenta-
tion have been returned, requesting this refund, which the Tax Technician
i~
recommends.
SUMMARY:
Chapter 31.11 of the Texas Property Tax Code requires the approval of
-
i~ the governing body of the taxing unit for refunds in excess of $ 500.00.
Gifford-Hill & Co. Inc, has requested a refund in the amount of $ 697.22,
since duplicate payments were made on Account # 3430-00100.
BACKGROUND:
II On January 31, 1969 Gifford-Hill & Co. Inc. and the title company each
made a payment of $ 697.22. Tax records indicate payments of $ 1,394.44
ahainst a tax base of $ 697.22. A tax refund is due.
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED:
The Tex Department and the tax account of Gifford-Hill & Co. Inc.
FISCAL IMPACT:
$ 697.22
II r
RESPE ULLY SUB 7TED:
loy V. Ha rre 11
City Manager
I
Prepared by:
Name Vic Schneider
Title Tax Technician
Approved:
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tle e Treasu
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Sil rop" Tam Board APPLICATION FOR TAX REFUND
Rotund Appauaon 31.11(1111)
Conectinq Office Name. n~afn T x
Collecting Tax For: 1 ( axo q Units)
a15 E 5~1~lC'I e o 'boo
Address
City, State, Zip Code
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
In order to apply for a tax refund, the following Information must be provided by the taxpayer.
IDENTIFICATION OF PROPERTY OWNER: 4
Name: i c TX -l5Z
C X, r
Address
Telephone Number (+f additional information is needed):
IDENTIFICATION OF PROPERTY:
A 4184 A N. Ciscy Tr0.r} T ernl on d
Description of Property: -r
Address or Location of Property f
Account Number of Property: O or Tax Receipt Number:
INFORMATION ON PAYMENT OF TAXES: Amount of
Name of Taxing Unit Year for the Amount of Tax Refund
From Which Refund Which Refund DTexePS ment Taxes Paid Requested I
Is Requested Is Requested y
t _ o~ 19 / 19 $
- _i~c $
2. CC-{araF 19 $ -1=- 19 s b i a, _ s !n9 7_
$
3, 19
al 6,, 7f>1/ Po
aa.
x es Will
Taxpayer's reason for refund (attach supporting documentation):
B F / , •'2 vT _1n F 1
'1 hereby appl for the refund of the abovedascribed taxes and certify that the Information 1 have given on this form 1
Is true and correct" MAR 2 9 1989
Date of Application for Tax Refund
$ignaturs
DETERMINATION FOR TAX REFUND: Approval Disapproval
t
1 j Signature of Authorized Officer Date
Signature of Presiding Officerp) of Taxinngq Date
Unit(s) for refund applications over SS00 1, k1lpAsoa;,antal
Any Wsoa who makes a false entry upon the Wegolnq record sheb be subject to oas of the following Penalties; of both such Ill al
l fill than fill V9611`1 W risonment; 3. conflinament in lag lor a term up to year or a Ill n~f 3 exof not morts thl ceed 8=,000 or fill I ~ l and ImprIsoru nt
as "I
Imp
font to Section 37,10, Penal Col
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Cf: npanies '~A~;stag No. 043021
of OUP DAVIS
! 1 tlp\1f1 iMON\4IY11GM~L \~q{
u\ 75ir9. M uulsl,nwn. e.,au1L,, ee•791
531
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F
$****6 211.32*
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215 E. McKinney St.
Denton, TX 76201wn\ ~n
3ytoj
+~a43a2i~ 1:0 5 3 10 79891: 4a00i032ir '
Rio-cry, ,Kdytrowoo~ ~io~v-cacov 1000006 214 3 v
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341 01700 19a8 THRU; 3460OQ300 19ag 1) (19
DATE 2/OM TAX TRIAL BALANCE HEAL POM 123 MALTY EFFECTIVE NEXT MONTH
ACCOUNT A YEAR NAME NET TAX COOS A PO-DATE TAX PAID PEN PAID TAX DUE PUN DUE TOTAL DUE
ACCOUNT TOTAL 582.9
yxyA1 D°ANIEELLS' idMY BB~~1111 1 VwNymm ~a~11li. ZZ~7~ +89.17 i
3A4 lAxili : JWIY 77. T7. 29. 9 23
W. :s' jum
~
DANO
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34, DOmi :s, JP r 1:66 9 #9
341,11 2
ACCQKT TOTAL SM.96 k(
WH TYRUM711 94FZG i
MAXII 341IiosPl~TrloocE rtA92 MM 4 12120 IS. za. 2. 31
3411 341 M atoy A4ELEEE ME T :Sb YINY 12119 3?. 52.16 4. 57
p11 AO
Zy-~ --aD:35 TkRiA~t""TIl7Q""-" ! .td 3-
RE S
3A1 DMOPI: 8IL'.Y 7 S t7 22. 1 !S
ACCOUNT TOTAL 109:
.70 1 1`7
1 WTWANY, BERT IE GEE 11 .76 nN'"m il
loulm- y4
IND fE#sz > sTac 5~ NN .
ULM
~p
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ST A.010 vwo"m L C IA As T~ ~ i70 1 23 2. 25:
3A1 et, PPEARL
` 1 MLTCNELL, IPOGM 43.64 93.
ACCOUNT TOTAL 361. !
N 1 M CQRTNE1, EVA .74 nMMMN 1
if v co 31t M
GIFFORD-HILL CONCRETE 10 A RNMME 1
GUFOR4-NILL CONCRETE C9 n Minim 11 11
Fp1fT CRAP L CONCRETE CV 1. Mmseem
M/N 12% 12+
if ILL C T NMNr/1
E
PgO11E BUSiErtS FORM VNC
lNYY R ~y 17OHMIt 1 / 2
Tllik IIPPqq~~TRIES INC % 1 Z'
VIN'ON, JMES VNNWM
V w SIAL + YINYNNI i}~.. 1,248. 112. 1,361
iPLY CORD F . ION 0 + offem 121~2t6 t,a06 r 2461 22.1 268
E ~
LX "
316N0350 121A I { 3J9000790 1987 E n9
TAX TRIAL NALANCt REAL
•
woe MET TAX CODE A PO-DATE TAX KID P POONBE PALD 124 M°UE PEPMLIY EFFEC PUI°UE TIVE NEXT10TALO MOtfTNMH
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2651L-1/3689
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NO.
I AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR TaF PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES;
PROVIDING FOR THE EXPENDITURE OF FUNDS THEKEFORE; AND PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
meat, supplies or services in accordance with the procedures of
state law and City ordinances; and
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WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or II
services as shown in the "Bid Proposals submitted therefor; and
WHEREAS, the City Council has provided in the City Budget for I
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
f THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the numbered items in the following numbered
bids or ma erials, equipment, supplies, or services, shown in the
"Bid Proposals" on file in the Office of the City's 'Purchasing
bids
Agent hereby according hburn responsible are
h i
Y accepted and Approved as being the lowest
for such items:
BID ITEM
NLMBFR NO. VENDOR AMOUNT
9965_ 162 PR[ESTER SybDtV rOMPANY $-191 ally -
9969 ALL_ SUMMERS ELECTRIC ~0 982.1b
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SECTIC14 II. That by the acceptance and approval of the above
numbered items of the submitted bids, the City accepts the offer
of the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents.
SECTION 111. That should the City and persons submitting
Approved an accepted items and of the submitted bids wish to
l~ enter into a formal written agreement as a result of the
acceptance, approval, and awarding of the bids, the City Manager
or his designated representative is hereby authorized to execute
the written contract which shall be attached hereto; provided that
the written contract is in accordance with the terms, conditions
specifications, standards, quantities and specified sums contained'
in the Bid Proposal and related bid documents herein approved and
accepted.
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SECTION IV. That by the acceptance and approval of the above
numbered items of the submitted bids the city Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the Approved bids or pursuant to a written
contract made pursuant thereto as authorized herein.
SECTION V. That this ordinance shall become eifective
imme ate y upon its passage and approval.
PASSED AND APPROVED this day of , 1989.
RAY S7'EPHENS ; TdAY
A17EST:
JENNIFER WALTER S, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
BY:
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PACE TWO
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DATE: APRIL 18, 1989
CITY_ COUNCIL_ REPORT
Mayor and Members of the City Council
TOs
FROM: Lloyd V. Harrell, City Manager
SUBJECTS BID #9965 CAFACiTORS AND RACKS
RECOMMEJ;DATION: we recommend this bid be awarded to the low bidder
of Priester supply company at a total amount of 519,292.30.
SUMMARY: This bid is for" Capacitors and Racks for use by the
r Distribution Department.
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BACKGROUNDS Tabulation Sheet, Memorandum
PROGFAMS Bond funds for Electric
1 ,.DEPARIMEPS3S_OR CROUPS AFFFr Us
Distribution
Budgeted Account #611-008-0252-9222 for 1969
FISCAL. IMPACT:
Rsubmi tLrell
City Manager h
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Prepared by.,
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Massie: DENISF. MANNI G
Title+ Buyer
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A prOVed: /
Names TO D. SHAW basing Agent
Titles Assistant Purc
008.DOC
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BID 0 9965 1 I I
......__f i i
BID TITLF • CAPACITORS AND RACKS I NESCO 1 TEMPLE 1 PRIESTER
_ 1 I
I OPENED 7.21-99, 2100 P1N1 _
° ...............................•I 3 i I
ACCOUNT 1 611-008-0252-9222 i
I -----------•I----•••---•-•-I
I 1 I I I I
1 I QTY I ]TEN DESCRIi'ION I VENDOR I VENDOR 1 VENDOR I
L.._.....I ..........I---------° i°-------- I I
1 I I I I
I 1 2 •CAPAEITORS I RACKS 1 3,137100 1 31139, DO 1 .31046100 1
I i
1 1 40 ICAPACITDRS 1 342100 1 333180 1 330100 1
1 1 1 1 I I
f I I I NEST I MCSRAN 1 MCSRAN I
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I i 1 12.14 MKS 1 28-112 DYS 1 14-16 NNS I
I I I I I i
I I i 6.8 NYS I i 4-6 NNS i
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PF 119 28 FIE 31
MEMORANDUM
To: Tom Shaw, Assistant Purchasing Agent
From: Glenn Fisher, Engineering Associate I
Date: March 28, 1989
Subject: Bid 099651 Capacitors and Racks
The Electric Engineering Uepartment recommends acceptance of the
low bid meeting specifications by Priester Supply Co. for the
I following:
j Item 1. Two (2) Capacitors and Racks Complete - $ 6092.00
Item 2, Forty (40) Capacitors (Individual Units) - $ 13,200.00
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Total Price: $ 19,292.00
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DATE: APRIL 18, 1989
CI'i'Y_ COUNCIL REPORT
TO: Mayor and Members of the city council
FROM: Lloyd V. Harrell, City Manager
SUBJECTr BID 49969 WIFE AND CONDUIT
RECOMMENDATION: We recommend this bid be awarded to the bidder
with the lowest. combined total, which is Summers Electric with a
total amount of $20,382.76.
--1 SUMMARY: This bid is for THIN Copper wire and PVC conduit to boost
warehouse inventory in anticipation of ulcor,iing underground
installations by the Electric: Distribution Department.
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BACKGROUND: TabulAtion Sheet
PROGRAMS, DEPARTMENTS OR_GR_CUPS AFFECTED: Warehouse inventory for
Electric Distribution.
FISCAL IMPACT: Working Capital Account 0710-043-`1582-8708
R'espectf ly submittedt
Lloyd arrell
City anager
Prepared by:
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j D1a[retDENISE MANNING
Title: Buyer
Ap~ oved:
Namet TOM D. SHAW
C 1 Title: Assistant Purchasing Agent
008.DGC
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BID 1 9969
Ih BID ELECTRIC WIRE 1 PVC CONDUIT CRAYSAR PRIESTS NELSON UMBERS DEALERS VRSCO TRMPLE CUMMINS POL6-
ELECTRIC SUPPLY ELECTRIC LECIRIC ELECTRIC SUPPLY ELECTRIC SUPPLY LINE
OPEN 2600 P M MARCH 28, 1969 COMPANY ELECTRI
ACCOUNT t
WOW- V11 -IAT66v- _I !0TY. Ti - - - R TER-D-09- E
1 0 CQUIR.02 88N 3,184.48 130.0 3,661.0 3,352.0 9 416.00 703.00 3,486.00 3,521.00 ,468.64
100 11600.4 1,431.0 1315.641 422.00 455.00 1134.00 1318.001 400.00
2
204 -604.0 1,727.0 01 T 8.E0 918.00 1698.00 1770.001 794.00
266 , 251.00 3,222.72 3,139.2 0 421.20 _
~ PVC .600.0 0,867.50
690 10,944.76
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TOTAL 1,307.54 26,630. 1,376.9 0,362.76 0,115.43 1,577.00 1,073.82 0,645.7 1
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DELIVERY 1-3 wks 30-days 10-30 dye 2 days -3 r►s 3 days -21 days 1-28 dye 5-7 dye
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P08 DENTON F/PD YES TES TES 163 IRS YES IRS IRS IBS
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L44 11 4".W-41
11M, 1 111111
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2516L-7/1589,
NO.
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY
PURCHASES OF MATERIALS, EQUIPhENT, SUPPLIES OR SERVICES IN )
ACCORDANCE WITH THE PRGVIS1014S OF STATE LAW EXEMPTING SUCH
k PURCHASES FROM REQUIREMENTO OF COMPETITIVE RIDS; AND PROVIDING FOR
AN EFFECTIVE DATE.
' WHEREAS, state law and ordinance require that certain
contracts requiring an expenditure or payment by the City in an
amount exceeding 10,000 be by competitive bids, except in the
case of public calamity •Jhere it becomes necessary to act at once
to appropriate money to relieve the necessity of the citizens, or
to preserve the property of the city, or it is necessary to
protect the public health of the citizens of the city, or in case
of unforeseen damage to public property, machinery or equipment;
NOW, THEREFORE,,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the City Council hereby determines that there
is a public calamity that makes it necessary to act at once to
appropriate money to relieve the necessity of the citizens, or to
' preserve the property of the city, or to protect the public health
l of the citizens of the city, or to provide for unforseen damage to
I public property, machinery or equipment, and by reason thereof,
the following emergency purchases of materials, equipment
supplies or services, as described in the "Purchase Ordersf
atra.hed hereto, are hereby approved:
PURCHASE
ORDER NLMBER VENDOR AMOUNT
89802 ENVIRONMSHTAL IMPROVEMENTS NC 510.000.00
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4r1 i SECTION II. That because of such emergency, the City Manager
i4 or des gnate employee is hereby authorized to purchase the
I materials, equipment, supplies or services as described in the
attached Purchase Orders and to make payment therefore in the
amounts therein stated, such emergency purchases being in
accordance with the provisions of state law exempting such
purchases by the City from the requirements of competitive bids.
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SECTION III.That this ordinance shall become effective
imme ate yT upon-its passage and approval.
PASSED AND APPROVED this the day of 1989.
AVATEPREEMS, FKAAYO t~
ATTEST:
JENNIFER-WALTERS9 CITY SECRETARY
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APPROVED AS TO LEGAL FORM:
DEBRA ADAM DRAYOVITCH, CITY ATTORNEY
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BY:
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PAGE TWO
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DATFt APRIL 18, 1989
CITY COUNCIL, RF,PORT
TO: Mayor and Members of the City Council
FRON11 Lloyd V. Harrell, City Manager
SUAJFCT: F;MERGRNCY PURCHASE ORDER 089802 TO FNVIRONMENTAL
IMPROVEMENTS, INC. FOR $10,000.00
RECOMRrIMATIONt We recommend this Emergency Purchase Order be
approved in the estimated amount of $10,000.00.
SUMMARYt This Purchase Order is for the repair of a blower
that provides the diffused air fox the activated Fludge pzocet?r+ at
E the South Pldnt. We do not have a back-up blower, therefore the
cr c-1 gc,ncy.
BACKGROUND: Purchase order copy and memorandum from Dave Ham.
PROGRAh15, DEPARTMENTS OR GOUPS AFFECTED: Utility Department,
Water Reclamation, and -t'h'e- Citizens of Denton
FISCAL IMPACTt There is no addiLional impact on the ueneral Fund.
E -
Respectf y r,ubmittedt ~JJ
Lloyd r _
City Manager i
Prepared by:
t J HN J, MARSHALL
itli~: urchasir,g P.gent
Approved:
et J J. MARSHALL
iklet~ rchasing Agent
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008.DOC
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CITY-OE DENTON, TEXAS -~{JL
4 901-STEXASSTREET PURCHASE ORDER
' - 0 E44TON,TX76201
=.NUMBE R
DAT ElVENDOR N0, DOCUMENT
D J , TYPI
VENDOR
`Vf 'C~4I ,4TOL lmPF-6;V ,%fc,,,r, 1,,z SHIPTO:
0. Ei a It 7 9 iZ (o c. I T Y LvF a ~ n r ?'A ,
~y-~ "A rte: RLCLAVA r t.,N F'LA;IT
40V 6/0 H 7 J( 110D "AYriILL r-UA:
/ CLN f v TX 70_0;5
ITEM ACCOUNTNUMBER UNITS NUMBER
DESCRIPTION UIDNO. LINEAMOUNT
It 52J 982 0470 833'1 I Lr L:MI:AfCNCY RuPAIR
` S2Q 082 0470 833-1 1 LT FREIGHT 00TH WAYi`" t7L0'F;I? uo300.00
1,50Q~UJ
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i The Clty 0t 21M.01sx~66 Is tax exempt-Ha se Blll No, 2U,
TUTAL FOR P,j. 1J~0~ p0~~
Ratersnce F.O. Numt>!r on Dell BIL, Shlpmsnts and Involcse.
SAlpments are F. 0. B. Clty of Denton, or u Indlated.
I R.R. Number
ROM;Aealved ate VOucherNumber
Amount
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CJTY of DtNFON, rEXAS 215 E. NoKINNEYI DENTON, TEXAS 762011 TELEPHONE (817) 666@200
MEMJRA.NDUM
DATE: March 21, 1989
T0: Robert Nnlson, Executive Director I
Utilities
FROM: David Ham, Director W
Water/Wastewater Utilities
SUBJECT: Repair on 07 Blower-South Plant
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In an attempt to smooth out operation hours being used on the U6
blower of south plant, the 07 blower was put into operation, This
blower had been in operation for approximately one week. While the
blower was running the Processing Technician observed on the
instrumentation board a drop-off of the air flow to the #6 and U7 f
basin. After he noticed this problem he immediately went to check on 1
the blower. His observations were that the blower and the out-board
bearing were very hot and in fact his comment was "the bearing looked
as if someone had heated it with a rose-bud tip from a welder". It
was so hot he said that water dissipated immediately when splattered
on the end of the blower. The blower was then immediately shut down
and the other blower put back into operation. This blower has surge
protection and vibration protection so that if any of these problems
arise the bl,cwer is supposed to shut down. Apparently none of these
fail safe mechanisms worked. The processing technician had to shut
+ the blower down manually. Approximately two weeks prior to this time
I } we were concerned because the outward bearing side of the blower was
leaking oil out of the oil reservoir so we had contacted the
representative of Environmental Improvements who is the representative
for Lamson Slower in Lewisville and he came up and assisted in
correcting this problem. It turned out the only problem we had was
the oil reservoir had too much oil in it and the oil was heating and {
the expansion was causing the oil to boil out of the reservoir. The
cause for the blower failure at this point is undetermined, however,
with conversations we have had with representatives from Environmental
Improvements the shaft which has moved a quarter to half of an inch
towards the motor has had absolutely nothing to do with the other
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situation concerning the oil. Basically, they feel the result of what
occurred was caused by the blower running in an electrical surge
condition. The information that I have gathered leans towards the
blower running under a surge condition, but if so, it occurred while
the blower was in operation and not during a shut down and turn on
procedure. With the loss of this blower, we sre in r. very precarious
position. Namely we have just one blower that allows us to provide
diffused air to the activated sludge system to the south plant. 'The
north plant blower system is independent of the south plant and that
system is a positive displacement blower system. There is not a
common junction between the two systems. My concern is that we do not
have a back up system for the south plant. It is estimated that the
cost of the repair of the blower will be $8,500 and the freight
charges $1,SOO (both ways). I have done some investigating into the
possibility into purchasing a new blower and the price for a new
blower is $13,592. This is just a blower without an electric motor.
It is my recommendation that we go ahead and proceed with having the
present blower repaired (estimated time of 3 to 4 weeks) and that we
also pursue the purchase of a new blower for a back up to this system
so that we will have a back up for the south plant blowers. This new
blower would be purchased with bond funds. We were looking at a back
up blower with gas and electric driving capabilities in the CIP 1990
to 1994, however, I do not think it would be advisable for us to wait
until October of next year to purchase this blower based on our
vulnerability. I propose that we purchase the new blower using the
funds from existing CIP plan which wire allocated for Innovative and
Alternative Technology in the 1989 to 1993 CIP. We combined the
Innovative and Alternative Technology Program with Methane Recovery
Project for the purpose of providing a back up blower with gas and
electric driving capabilities in the 1990 to 1994. With the new
blower we would be in a better posture to provide the air that we will
need for the coming summer and still have a back up system should one
of the blowers fail. Were it not for the critical nature of this
situation I would hold off with the purchase of the blower until this
next October. However, I feel that we are warranted in doing this
since we are combining the projects of the Innovative and Alternative
Technology with the Methane Recovery Project. We propose to purchase
the new blower and then at a later date under the auspices of the 1990
to 1994 CIP program purchase the methane gas driving system. T,
therefore, strongly recommend that we repair the existing blower using
the maintenance funds in this years budget and that we purchase a new
blower for a back-up blower using bond funds from the Innovative and
Alternative Technology Project. We have $27,000 In bond funds in the
present CIP (1989-1993) under the Innovative and Alternative
Technology Project.
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DATE: 04/18/89
CITY COUNCIL REPORT FORMAL'
TO: Mayor and Members of the City Council
FROM= Lloyd V. Harrell, City ydnager
SUBJECT: ADOPTION OF AN ORDINANCE ANNEXING PROPERTY ALONG THE ELM FORK OF THE
TRINITT RIVER (A-58) RECOMRENDATION:
The City Council instituted the annexation of a 100' strip to the
Corps of Engineer property and 1,000' from the scuthern boundary of
the Corps property to the Lake Ray Roberts Dam on March 16, 1989.
SUMMARY:
The staff has received consent from dll property for a voluntary
annexation of a 100' strip with the exception of the Corps of
Engineers. An involuntary annexation requires a minimum 1,000'
strip,
AAPKGROUND: '
The City of Denton has annexed property in this area over the past
4 years In an attempt to control water quality and subdivision of
property.
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED:
Thirteen property owners would be affected by this annexation,
Including the Corps of Engineers.
FISCAL 1MPACTt
City services must be provided within the City limits, The costs
would be minimal because of the width of the annexation.
Re aeec lly submi t d:
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Prepared by: oy HArre ! 11
r" "1 c4c'~& City Manager
t ~1 Cecile Carson
l Urban Planner
App oved:
rank H. Wins
Executive Director for
Planning and Development
j 2414a
PLAN of shRv1CE FOR ANNEXED AREA CITY OF DLNTOA TEXAS
I. Basic Service Plan
A. Police
Patrolling, radio responses to calls, and other routine
police services, using present personnel and equipment,
will be provided on the effective date of annexation.
B. Fire
Fire protection by the present personnel and equipment of
the fire fighting force, will be provided on the effecti-ki
date of annexation.
C. Water/Wastewater
Maintenance of public water and wastewater facilities will
begin within sixty (60) days after the effective date of
the annexation for all facilities required to be maintained
by the City of Denton.
D. Refuse Collection
The same regular refuse collection service now provided
within the City will be extended to the annexed area within
sixty (6U) days after the effective date of annexation.
h. Streets
1. Emergency maintenance of streets (repair of hazardous
chuckholes, measures necessary for traffic flow, etc.),
will begin on the effective date of annexation,
1. Routine maintenance on the same basis as in the present
City, will begin in the annexed area on tae effective
date of annexation.
3. Reconstruction and resurfacing of streets, installation
of storm drainage facilities, construction of curbs and
gutters, and other such major improvements, as the need
therefore is determined by the governing body, will be
accomplished under the established policies of the City.
4. Traffic signals, traffic signs, street markings, and
other traffic control devices will be installed as the
need therefore is established by appropriate study and
traffic standards.
F. Inspection Services
Any inspection services now provided by the City
electrical, plumbing, gas, housing, sanitation, etc.)lwill~
begin in the annexation area on the effective date of
annexation.
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Service Plan
Annexed Area
Page 2
G. Planning and Zoning
The planning and zoning jurisdiction of the City will
extend to the annexed area on the effective date of
annexation. City planning will thereafter encompass
the annexed area and a zoning designation for the
property will be established.
11. Street Lighting
Street lighting will be installed in the substantially
developed areas in accordance with the established
policies of the City.
e
1. Recreation
Residents of the annexed area may use all existing I
t recreational facilities, parks, etc., on the effective
date of annexation. the same standards and policies now
used in the present City will be followed in expanding the
recreational program and facilities in the enlarged City.
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J. Electric Distribution
The City recommends the use of City of Denton for new
electric power.
h, Miscellaneous
Street name signs where needed will be installed within
approximately six (6) months after the effective date of
annexation.
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II. Capital Improvements Program (CiP)
The CiP of the City is prioritized by such policy guidelines
as:
` A. Demand for services as compared to other areas based
I partly on density of population, magnitude of problems
compared to other areas, established technical standards
and professional studies, and natural or technical re-
straints or opportunities.
B. Impact on the balanced growth policy of the City.
j C. Impact on overall City economics.
The annexed area will be considered for CIP in the upcoming
CIP plan. The annexation area will be judged according to
the same established criteria as all other areas of the City. I
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ANNEXATION A-5$ loo&looo It.
NORTH
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[ JOHN P IR AL \ ~ ^4 d
Auro jOA.8UR4ER y /OAC
1014 Ac 77 2 Ad. a1. I A , Ply
III ! , WA P. PAL
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Yw A! M1NNIf P /0 At y,
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r~i hY 04 71 At
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,i ITA JOHN PORTER A(/TO MAY!
f ^ It Id I03.2Ac wo 123 Ad, At pe7WR
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14 7 At 40 At
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lOAO JOAa 11AKIIY' 7
J. ea n tKMn 7f.$A. ; 2!•1 At.
/YAMS N At ~7 / !f
20f~' M St n/le RH. VINAJLf
f0 Ac. EAQL9 FARMS V 1245 Ac
14 L Ac. R N. VIA
Fl;t J'. PRO OSED
"~^Y 3 iY CITY LIMITS
~l^ r r 0 ASSOC
J.Y PRE.' EN
CI (Y LIMITS
7f It at OAYE MAYBiRRV
//0 At
0 ~ (T AL
78 Ac t
f L~ ~ RLRMAN SMI1N
O[N /ff Ac OP. OtAtY 26 At
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TAYLOR 3Y - yy
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2612L
NO. _
AN ORDINANCE N, T XAS A BEING LAND TRACT OR PARCELTOFOLAND
CITY OF DENT CRES OF LAND LYING AND BEING
CONSISTING OF APPROXIMATELY 134,9091 A {
SITUATED IN THE COUNTY OF DEN?JN, STATE OF TEXAS AND BEING PART OF
THE M. MCBRIDE SURVEY, ABSTRACT N0. 804, 14. TANZY SLRVEY, ABSTRACT
NO. 1253, DENTON COUNTY, TEXAS; CLASSIFYING THE SAME AS AGRICULTURAL
"A" DISTRICT PROPERTY; AND DECLARING AN EFFECTIVE DATE.
WHEREAS, a request for annexation for the property described in
Exhibit "A", a copy of which is attached hereto and incorporated by
reference herein, was introduced at a regular meeting of the City
Council of the City of Denton, Texas, on the petition of the City of
Denton; and
WHEREAS, an opportunity was afforded, at a public hearing held
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for that purpose on the day of 1989 in the Council
Chambers for all intereste3-persons to s- taetr views and present
f evidence bearing upon the annexation provided by this ordinance; and
was afforded, at a public hearing held A
WHEREAS, an ;opportunity da of 1989 in the Council
for that purpose on the y '
Chambers for all interesteWrpersons to state t it views and present
evidence bearing upon the annexation provided by this ordinance; and
WHEREAS, this ordinance has been published in full at least one
public hearings on, Texas, prior
the the
time s n the effective date, newspaer of
to it
NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the tract of land described in said Exhibit "A
be, an t e same is hereby annexed to the City of Denton, Texas, and
the same is made hereby a part of said City and the land and the
present and future inhabitants thereof shall be entitled to all the +
rights and privileges of other citizens of said City and shall be
bound by the acts and ordinances of said City now in effect or which
f may hereafter be enacted and thepprooper pyrsitouf t he ttaresnlshall be
subject to and shall bear its pr
` the City.
SECTION II. The property described in Exhibit "A~" ac onrthe
class a as gricultural "A" District and shall so ppe h map is
official zoning map of the City of Denton, Texas,
hereby amended accordingly.
SECTION 111. Should any section or part of this ordinance be
held unconst tutioncl, illegal or invalid, or the apsuchaunconstitu-
of ineffective or inapplicable as to any territory,
remaining
invalidatefthe such
oropartt shallillegality, wisevaffect,+ impair Ineffectiveness
f
d
portion or portions thereof, but as to such remaining portion or
portions, the same shall be and remain in full force and effect; and
should this ordinrnr_e for any reason be ineffective as to any part
of the area hereby annexed to the City of Denton, such ineffective-
ness of this ordinance as to any such part or parts of any such area
shall not affect the effectiveness of this ordinance as to all of
the remainder of such area, and the City Council hereby declares it
to be its purpose to annex to the City of Denton every part of the
area described in said Exhibit "A" of this ordinance, regardless of
whether any other part of such described area is hereby effectively
annexed to the City. Provided, further, that if there is included
within the general description of territory set out in Section I of
this Ordinance to be hereby annexed to the City of Denton any lands
or area which are presently part of and included w3_chin the limits
' of the City of Denton, or which are presently part- of and included
within the limits of any other City, Town or Village, or which are
not within the City of Denton's jurisdiction to annex, the same is I
hereby excluded and excepted from the territory to be hereby annexed
as fully as if such excluded and excepted area were expressly {
described herein.
SECTION IV, This ordinance shall be effective immediately upon
its passage.
Introduced before the City Council on the i day of ,
1989.
PASSED AND APPROVED by the City Council on the day of
1989.
RKY-TrUMS0 MAYOR
ATTEST:
{
~I JENNIFER , RE
CITY OF DENTON, TEXAS
APPROVED AS TO LEGAL FORM:
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
If
BY:
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A-58/PACE TWO
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EXHIBIT "A"
! TRACr I
ALL that certain lot, tract or parcel of land lying and being
situated in the County of Denton, State of Texas and being part
of the M. McBride survey, Abst. No. 804, W. Tanzy survey Abst.
No. 1253, and more fully described as follows:
BEING a strip of land 100 feet in width and containing
approximately 20.4316 acres of land, more or less, said 100
foot strip lying 50 feet on each side of the centerline
described below;
BEGINNING at a point lying in the centerline of the Elm Fork of
the Trinity river, said point lying 434.43 feet, more or less,
southeast of the northwest corner of a tract conveyed from
Daniel M. Mahoney Realtors, Inc. to D.M. Mahoney/C.S. Royalty
~ Joint Venture by a deed dated January 30, 1981 and recorded in
I Volume 1058, Page 653 of the Deed Records of Denton County
Texas said point slso lying in the east boundary line of a
tract conveyed from J.W. Porter to Eagle Farms, Inc. by a deed
dated July 19, 1979 and recorded in Volume 963, Page 734 of the
DUCT;
THENCE northwesterly along the west boundary line of said
Mahoney Tract and the east boundary line of said Eagle Farms,
Inc. Tract the following two courses and distances, (1) north
130 15' 59" west a distance of 252.74 feet; (2) north 400
05' 18" west, 181.69 feet to the westerly northwest corner of
said Mahoney Tract and the southerly southeast corner of Tract
II as conveyed from Scenic Joint Venture to E.L. Hughes and Ray
Lynch by a deed dated December 30, 1986 and recorded in Volume
2062, Page 311 of the DRDCT;
` THENCE northerly the following 12 courses and distances along
the west boundary line of said Hughes Tract and continuingg
along the east boundary line of said Eagle Farms Tract, (1)
north SSO 6' west 169.0 feet; (2) south 830 03' west, 303.2
feet; (3) south 370 6' west, 393.0 feet; (4) south 6S0 16'
'r west, 236.7 feet; (S) north 60 40' west, 400.2 feet; (6)
north 70 46' east, 336.6 feet; (7) north 800 22' east,
597, feet ; (8) north 310 $3' east, 149.6 feet; (9) north
40 10'west, 702.9 feet; (10) north 630 02' west, 1,153.2
feet; {11) north 90 4S' west, 231.2 feet; (12) north 180
18' east, 109.2 feet to the northwest corner of said Scenic
Joint Venture Tract and the northeast corner of said Eagle
Farms Tract said point also being the southwest corner of a
tract of land conveyed fror. Charles D. Ha 11 to Clyde A,
Blaknley, Jr. and wife Minnie B. Blakeley by a deed dated
January 10, 1966 and recorded in Volume 533, Page 434 of the
DRDCT and being the southeast corner of Tract One as conveyed
from Scenic Joint Venture to E. L. Hughes and Ray Lynch by a
deed dated December 30, 1986 and recorded in Volume 2062, Page
311 of the DUCT, said point also lying in the centerline of an
east/west public road known as McKinney Bridge Road;
f
THENCE northerly the following 4 courses and aistances along
the centerline of said Elm Fork same being the west boundary
line of said Tract One and the east boundary line of said
Blakeley Tract, (1) north 180 18' east, 180.6 feet; (2) north
50 36' east, 420.0 feet; (3) north 420 21' west, 282.8
feet; (4) north 210 16' 30.0' west, 217.14 feet to the
northwest corner of said Tract One and the northeast corner of
said Blakeley Tract said point also lying in the north boundary
line of said McBride survey, Abst. No. 804 and the south
boundary line of said Tansey Survey, Abst. No. 1253, said point
also being the southwest corner of a tract conveyed from Daniel
H. Evans and wife, Barbara Evans to Bobby G. McDowell and wife,
Bobbie B. McDowell by a deed dated December 1, 1977 and
recorded in Volume in 875, Page 783 of the DUCT and the
southeast corner of a tract conveyed from John T. Campbell to
Charles McCallum by a deed dated August 2, 1960 and recorded
in Volume 458, Page 362 of the DUCT for corner;
THENCE northerly the following 2 courses and distances, along
the centerline of said Elm Fork same being the west boundary
line of said McCallum Tract and the east boundary line of said
McDowell Tract (1) north S0 30' 30" west, 198.55 feet; (2)
north 80 22' 30" west, 867.94 feet to the northeast corner of
said McDowell Tract and the southeast corner of a tract of land
conveyed from Sam Evans, et al to John W. Porter Auto Sales
Inc., by a deed dated August 23, 1971 and recorded in Volume
627, Page S39 of the DRDCT for corner;
THENCE northerly the following 7 courses and distances along
the centerline of said Elm Fork continuing along the west
boundary line of said McCallum Tract and the east boundary line
of said John Porter Auto Sales Inc. Tract, (1) north 140 3'
30" east, 230.9 feet; (2) north 470 SS' 30.0" east, 142.3
feet; (3) north 6S0 17' east, 260.3 feet; (4) north 170 18'
30" east, 285.3 feet; (S) north 120 2' west, 309.8 feet; (6)
north 70 39' west, 357.9 feet; (7) north 200 20' 15" west,
33 feet to the northeast corner of the remainder of the John W.
Porter Auto Sales Inc. Tract and the southeast corner of a
tract conveyed from John W. Porter Auto Sales, Inc. to Mike
Ramos by a deed dated September 10, 1984 and recorded in Volume
1330, Page 1S1 of the DUCT for corner;
THENCE northwesterly the following 2 courses and distances
along the centerline of said Elm Fork along the west boundary
line of said McCallum Tract and the east boundary line of said
Ramos Tract, (1) north 200 20' 15" west, 27.8 feet; (2) north
180 7' west, 252.0 feet to the northeast corner of said Ramos
f Tract and the southeast corner of a tract conveyed from John W.
Porter Auto Sales, Inc. to Susan Porter by a deed dated
September 10, 1984 and recorded in Volume 1530, Page 147 of the
DUCT for corner;
THENCE north 180 07' west along the west boundary line of
said McCallum Tract and the east boundary line of said Susan
Porter Tract a distance of 317.7S feet to the northeast corner
of said Susan Porter Tract and the southeast corner of a tract
conveyed from John W. Porter Auto Sales, Inc. to John R, Porter
by a deed dated September 10, 1984 and recorded in Volume 1523, 1
Page SOS of the DUCT for corner;
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THENCE northwesterly the following 2 courses and distances
along the centerline of said Elm Fork, same being the west
boundary line of said McCallum Tract and the east boundary line
of Said John R. Porter Tract, (1) north 180 7' west, 13,05
feet; (2) north 170 49' 30" west to the northwest corner of
said McCallum and the southwest corner of a tract conveyed from
Charles W. McCallum and wife Winnye B. McCallum to the United
States of America by a deed dated November 18, 1981 and J
recorded in Volume 1113, Page 158 of the DRDCT for the Point of 1
Termination and the point of beginning of Tract II.
TRACT II ,
ALL that certain lot, tract or parcel of land lying and being
situated in the County of Denton, State of Texas, and being
part of the W, Tanzy Survey, Abst. No. 1253, S.A. f, M.G. R,R.
Survey, Abst. No. 1228 and more particularly described as
follows:
BEING a strip of land 1,000' in width and containing
approximately 114.4781 acres of land, more or less, said 1,000'
strip lying S00' on each side of the centerline described below;
BEGINNING at a point lying in the centerline Elm Fork of the
Trinity river, said point lying in the southwest boundary line
of a tract conveyed from Charles W. McCallum and wife Winnye B.
McCallum to the United States of America by a deed dated
November 18, 1981 and recorded in Volume 1113, Page 158 of the
D.R.D.C.T., said point also lying in the east boundary line of
a tract conveyed from John W. Porter Auto Sales, Inc. to John
R. Porter by a deed dated September 10, 1984 and recorded in
Volume 1523, Page SOS of the D.R.D.C.T.;
THENCE northwesterly the following 2 courses and distances ,
alcng the centerline of said Elm Fork, same being the west
boundary line of said U.S.A. Tract and east boundary line of
said John R. Porter Tract, (1) north 170 49' 30" west, 100'
more or less; (2) north 200 19' 30" west, 50.98 feet to the
northeast corner of said John R. Porter Tract and the southeast
corner of a tract conveyed from John W. Porter Auto Sales, Inc.
to Vaughn Andrus by a deed dated September 10, 1984 and
recorded in Volume 1523, Page SO1 of the DRDCT for corner;
THENCE north 200 19' 30" west along the centerline of said
Elm Fork, same being the west boundary line of said McCallum to
USA Tract and the east boundary line of said Vaughn Andrus
Tract a distance of 343.12 feet to the northeast co-ner of said
Andrus Tract and the southeast corner of a tract conveyed from
p John W. Porter Auto Sales, Inc. to Ann Andrus by a deed dated
September 10, 1984 and recorded in Volume 1523, Page S13 of the
DRDCT for corner;
THENCE north 200 19' 30" west along the centerline of said
Elm Fork, some being the west boundary line of said USA Tract
and the east boundary line of said Ann Andrus Tract a distance
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of 377 33 feet to the northeast corner of said Ann Andrus and
the southeast corner of a tract conveyed from oh W. Porter
Auto Sales, Inc. to Betty Cochran by a September dated 1984 and recorded in Volume 1523, Page 517 of the DRDCT;
THENCE northwesterly the following 2 courses and distances
along the centerline of said Elm Fork, same being the west
boundary line of said boundary line of said Cochran McCallum Tract, US (1) Tract and the e30"
west, 202.87 feet; (2) north 270 43' 30" west, 387.0 feet to
the nortneast corner of said Cochran Tract and the southeast
corner of a tract conveyed from Jo Ann Burger to the United
States of America by a deed dated October S, 1931 and recorded
in Volume 1107, Page 209 of the DRDCT for corner;
THENCE northwesterly along the center of said Elm Fork same
being the west boundary line of said McCallum to USA Tract and
the east boundary line of said Burger to USA Tract a distance
of 868 feet to the northwest corner of said McCallum to USA
Tract and the northeast corner of said Burger to USA Tract,
said point also lying in the north boundary line of said Tansey
survey and souta boundary line of said S.A. 6 M.G. R.R. Survey,
also being the southwest corner of Tract 216-1 as conveyed from
Volume America
April .j12, t 1982 oande reUnited corded in States
1136,
by Williamded dated Campbell
Page 801 of the DRDCT and the southeast corner of Tract No. 213
as conveyed from John W. Porter et al to the United States of
America by a deed dated August 24, 1981 and recorded in Volume
1096, Page 787 of the DRDCT for corner;
THENCE northwesterly along the centerline of said Elm Fork same
USA TractA a Tract distance
the being East the bowest undary boundary line of said Porter Campbell
eathe west st boundary boundary of n said
of 2,678 feet to an angle said Campbell to USA Tract and point the in
Porter oft said AS,Tract, said point also A. & M.G. R.R. Survey and lying in
eathe west st boundary line line
of the W. Cox Survey, Abst. No. 291 for the Point of
Termination,
053SE/39
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(1'i r:'I'r14. IfLI'!!k1 i11t`111
i1!.I 'tr1 4[,'111,„r ,:I tIr t'it', 11,1111 i1
I'5141: Llu~.i 1. II rl. il, rit} )I+u 14. 1
sIIQ }I't: (Lmlrr'hlrflsI% SI41) :irlll 1,r' 3I!J%ILII,II Uf
L'VIn c'r l s4tlL'it i11Sr'.Ll Ira! 1411 [It 'f t'ani t ta('t f.!i' 11.11C
j !L'iilingrr, Huu~cn
RECOMMENDATION:
it is ih. 4 1Aff's I-ccorimc•r!(Irlliull that tIt I, I'ilp Cvan.rl 'IIpruIt C a contract
I.'ith MIIrccr, NI eidinger, IIrulsou to cl,mplc,Lc ,i cumpreheInsiLe study and re-
eLAlurLtign of thh I'iI of I,!(iitutl's (',+ml:c•I1snLiurl/t'I;ISeificii t1011 YrQ1*I,rim such
II ro idc• r f r,( I In mi1 U la L 1 oils f o t imps Ul, IaC4I 111 its Pf fec t il'f'n158. IIt(: CVIt It raSt
is tirittcn lu i u1'.n i II,u - lcaI, I iml frumv. t,'it h app: o%;II, this firm ran
mn'etr:e tiilh lutsvs 1 rood II of 1111 s cumprahe,n~ ict• ,tudu, the couttar:I.
s1!ccil'II t11"d pa~awnl. Ior rumpl,rlio❑ of Phases III and Iill, ;Ill;.jr'.I Ir,
ity ('uIoiicil +IlopruLal of additional furld,- iii t_he 198')/'.30 P'udyel.
i
SUMMAIIY:
wi th t he I:Hri/89 Audl{c t he Lit} 1 „nnci l al ior, d c'Ito-hat f 14„ I id111ti l u
InitiitI it rolnl'r,hrusilI, sturl,' I,f 'IIr compr'n5atiou and (IFt ssifi :ltiuit
prog13,11 1ho Lualgutcd rim"'Inil is $a", 700 l il,,y'IrsL fur I'rii l,Ii'lI IRI V Mn3
prcpat t d in OlttoL~,r, 14148, nlo-l t,.Au1 p:,trnlir,ll cunrultin_e, films li,11h
.'\pcr'iew'q rnld t AI':oi'( I-'I' 111 l'V AIpI'l19'tl R'n '.ltrl l'1 a,usl f is III ion, 5'I ,A pIo1w 4,11
lV1 cralllalt'IL three 1'1111iyls a.i rlu,ti,,it Lo Ili c,:r•nt lh•,iI, firm's
,tl ific:ktiI I r, rl I d roe°I'I1 LS
Cl u 1 11i+ir "•:upl oi' sort: Lu t1 Eyc•cntiLr'
fOn, In i i14 l'. ilr_IVI I ( I I t i %I's rL ri l oat c•14 ;I It firm's c ti p ll l t i I i t i c P ,I ntl c•~It cluIt vd
that !1,I ,'1, , +Iciii iugc•I, Iilu -Irn c,,In fulfill all I,,, pCCts of I -Iris r ompi iit onsiLt,
stt:'Iy, 11ril.l vp''Ii•I14c i1 1 1Itr., Lit rIoI pos,itic'lls And functions of I!I CIIIt
:ILIA ia11 :1nil, I bll Ilu, prl.,llrt uilhIit the st'I:•cifhc Limeftam„s I•sin}riishod.
l'Ir+ar I - .Inh "irlIt ll"51''Mill [)0 T. it,tl11 R(I icr• [lilrh I'll 41ir 1h - `1:1 I'] I IiUtILi1,j
an,I SalaiStrit rtl1rl- IN,%i, of th.• stnd~ i,au cunlrfnVlC•, ill Ih,l IIn'r''nt 1.111 tg4"
~v:Ir. It i4 'LrJICip11.~11 t1,11 ills II~M'Linit. funlI" for ('I;npI (jc'Il of I h i "
lot ujrcl i, Iih It rppruLLd in IIli I'.1R!1/y7 1111;•:t, nn11 W i I 1 ('.until ,1,1, 1, 1 ,Lal.
Ih•- nLrr.t11 1'1 u,'dr1'(_ coiniI t"d I.y Mnt.'II. I'.I'.10.
IIAt'K(;ItC1UN1l:
I111I c11r1C61, , I1 11'icriliI'll will orgrn,,it iull ~slcn'. s,,i Inl~i'ml'llliit j11
97P/ ill :VIII iI'i'Ili ',14iit,.":I frr+' !ho,' J,rf ilr,eitipti.gl`; p,:y 1
11 11 I I• AI i' I I
III ll(j'am, a:rl I;' fill 'III ~Ili r rllpt::i~nl 4p~.1'm f.II' I'1n1•l•);.'(:,, k'illi Ih' 1'IHt;/87
11114! 19RiJ$H, t- I i I'I t, r1,r, , I,n,lu' h.1:i;iLl tu,l~ ru.d 1•"
it tnnt ,it h nl I . , 1. 111 in. I I tit I vlr~ irlel .IL i4.rI; e t u'
' - 111rs . I thll+ Ii rlI 41'• Ri
g•/Il I':.I 11 rr'i 1111 nil 1111' LI It I. r~ 'It1'F. IiiF. P. I - 'y,l I'
r.
Ut. Irrr' 11111!., 1, r,', ; IIy 4'l l'~i It i"V 111 I' I hl I1J :I 1. Arar r11..1 th;, 1 ti ,1 1111ar1
114 Ilint I'1 nI ,Irairl i I.IIr, I VIII 11„ f!u•lill f,•1, 'I atIll] ; It'1`: Igo 1,4
drain;„I. il!I It IIyR,•H7 I I I I;,I, I11 1 rii•t'1,„u1• il, I, I" 1 iIZIil11 tli'lt rl
.I tat it 'It 1. I4, il' l~ 1' I.,Y!.. I !111'-II'111 Ili':' I•I lid 1114
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111riI IH, 19'H9
t9l M, nu, to cilyr al_IUmcll tlas'.sificutil'IV'Cvmp-VsotiL~14 Stull}
Page
tc~ hVgin the ioit.ir+l 1dra '~s Cc r n crm.plcl, ~t1rl;' an r''-cli.uil ikn.
1 Idcqul Sp for PVOPOS I (RIP) was prlparcd in llch,bur, HHH, nod sent Lo 12
poliont.ill Ohsult iuq t'I= with eNpericn' c and expert i 'c in Curd, ns•,ai ion rrn't
classificnUou, flu KIP oullincd our current program (dcscriplion of pay
plans, number' or tosillons, m,'rit. program, ellu, ) I deia! Wd t11:' grope UI 1 W
work to br:• accomplishrd ljob analysis, job dcscriptinns, pay plan stn:ly.
reporting requirements, A 11 and detailed to slwa is MUM for
Kalualion of tor. firm to be sulecl,;d, its folll:ws:
1 1. depth and brclcth of Firm's ability rued rxpur'ionce in prujeut
cr'mlllot i,'n
2. firm s Iuul i rival Was relat iic• to OxpUI'lanue Mill pro,Jerls In
i
an Org!mizati',n similar to t6r,~ lily ol` baulou (i.c.,
Electric, water/waste water. Fire, i'olluv, and uthur local
government selilces)
I 'ro
3. rum's staff memo^rs yullliriratious ns~~i3ur•LI In thr l ict
I
I i. refe-reuces
5. ability to Iumyleto IQ PrLjr;-t within the City's VA Al Med
' t imcf I nmlh
i
G. revs chntgc'd
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Altalysr Process and }v,rluation
i
IN six proposals were u% alnalyd nccording to the abo%r rritcria (Sue
,
Allm•hment 1). Three finalist's wale chubun to piew"nt their firms
alif i Kilos and WalIs u1' their s, ,pc of work to th,• I:>''cut'ni,
Commilter. 1'llrse were:
1. ling amt lstiocintrs {
Macey, Mvidilur, Hansen II
P 3. trthnr 1,:;111,,
FrnpnlrtWna K W: Exp, 1liNu Cr_mmiti v nor; c„u~luOLIA c,u ylarh 21, IDSJ.
Thr C'W1.'C10 lips , %aluat. d each f11m's 1111 iLilitow r1n11 (IV, IA !&at MwtcCr,
Muldinger, ilan-,n can fulfill II1 aspects or thr: oumlr henslar study, We
rxperi,.~nv,r in lh anri,us posit o rs and runrtions .4 On UP hv and cr+Il
Ar00041i11 91i (111' lCuirr 1. NJ llllll 10 .'J,'. 111, 1,111 lr:InLs , vlnhl 1 .a IScr
Vt1,hm,nl 21. In a,HOlot, MciIor, TilAW, Hww,n's f- s arc % cry
finol'A gitien tto C>rl,lW I+i the P1"jWC1
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I+I Mkrl,l its Coon, it - I'f, -ifi'aivnjin"la~onLhw RA, 1
JAWO '1
Outline of SuQt t of Study and Fv, s
ft, Y-WI, "r N. ri 'r, M, ld:EY„r, N'in-r-n'4 V-11 in-W i in III funs iW W NO
111"j"J"-d I',, t ils rit. ,i DPW, In nr, out1iun1 i.:l„+.:
Phone of Sl dy F'ac I
r'
1. I lob All tl; ;is and ` Ws,:ription ke%it'w
o Fioject Urrcr tation and K%ict,
o Jib ,lnalybis
~kassifica'.iun/I:cmprnsntion Sttulc
-Cumputer Scored Jul, Anslrsis
-JMORF WeightinK
o Job Description k-% ieu and.
i
C'umpiet io,,
o Job F%aiuati"n
o Vinlimin,ar}' Re'purt
2. Phnve II - Mark, t lualcsis mad Salary 18,8;5
Structure R"wiew
0 Market Comparison J
U Salnrc Structure U.si4w and Tvslink
r, impltmpatalron NO Anmlysiw ❑ l
Salary Planning
U Adminlstratice Policies amt 1'roctduty
o N eliminAry Report
Phas<s I and 11 Sub-Final 5 ,(re)p
3. phase 111 - A rfurmance Monagement
i'rogrom Uesign 18,850
c, Vorforauwce Manrtgement Prugiam Revich
o Krfurmance Manrtgcm_nt Planning
0 1'crl'„rmnnc.r Management Program Doei;ul
n ri furminue Monagcmr.nt. Policirs and ,
A," vd tres
o Writ Iod4vt Coal Aunlfsis
Sup,11NOl Irain1n
We liminnry koport
I
!i I. ihasr It - F'tu'tl Wpurt, In,trtllraliou, 31,3u0
n lisp Master' Software Inslallati"n ~
„ 1'rmulnc of AdminiUrnW, Staff
Imi i,meulalinn Flan an,l Strategy
n 1II1'I'a~v I'rtK,.'IItfI"l9 ~tlld l,.,l'IIm I'ormhi.
o h mj~ n~W wn Wgrnm Frieling jinni I;,hwrl
1'l111 lul 11 'i0r-'1,,0 ,11 50,OVO
Tidal I'rojvrt WHI, $101„000
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IN1 ~l, P, I , t'it> L0 HI 'ii - Ci t,6iI:cat knicuml"tS,iti"n S'Uly {
Pa.a 1
% ,•nlir tho -i midotu M, rc~r, 4, idini-i-, H inn n pr,p~W i- itI t, h~L
MUCRAMS, MPAI(M -SrS Oft (MOUPS AFI,-431'M).
Thi, t;omf~<n~r,rlii,n/(:I,rssit'i,atiun Study cokerv III City U1 K ntun rMpi";c's in
ali dcpnrl¢ents.
i
F'ISCAI, IMPACT
With the 11+88/89 hudgtt, th Cite Iuuncil rpprinA onu-krlf the funding Lo
in it Me a cmprekruskP stud; of nrr cum1wns4tion and clroAMat011
program. IN budgeted amuunl is S15,70U. With approval, IS pro•Iicl ~nrt ~
commFncc with I'h%ses 1 mid 11 at nn estime d cusl of Noun Ihr contracL
sper_ific.5 that paymrul fur cumpictiun of Phasrs III and IV 'irv subivu l to
City Muncil approval of additional funds in the 19k9/90 lud4et, Phases I I I
and 11 vAimQul cost is SAU,000. I& mvimum project cost_ including on
❑dditiunal 10'% Ni estim%Nd cvpenscs is 5115,1000.
r
~ ~4 RrsL•cclf } /au`bmitG, ,
~ I
Llo>d f{nt rei l
L[L} Manager
Prepared by:
Thomas I k If Personnel
Approvvdt
L'ct;ce rer.ulivr Pir~:ctur
far Municipal Services ar,d lscunumi~ li~~c3apnont
I4HOkPII,IM 01/13189 5:0011
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ORDINANCE NO.
ME RINGER HANSEN
EXECUTENANCAGREE ENT BETWEEN THE CITY AND AUTHORIZING
FOR CONSULTING SERVICES FOR THE REVISION OF THE CITY'S COMPENSATION
PLAN; AUTHORIZING THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING
FOR AN EFFECTIVE DATE.
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
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GFCTION I. That the city Council hereby authorizes the Mayor
and City secretary to execute and attest, respectively, the
agreement between the City of Denton and Mercer Meidinger Hansen
for consulting services for the revision of the city's compensation
Plan, under the terms and conditions contained in said agreement
which is attached hereto and made a part hereof.
,LION II. That the City Council authorizes the expenditure
of funds not to exceed one Hundred Fifteen Thousand Five Hundred
Dollars ($115,500.00).
~ ~FCTION IIIt That this ordinance shall become effective
immediately upon its passage and approval.
PASSED AND APPROVED this the day of April, 1989.
RAY STEPHENS$ MAYOR
ATTEST:
JENNIFER WAITERS, CITY SECRETARY
i APPROVED AS TO LEGAL FORM:
DEBRA A. DRAYOVITCH, CITY ATTORNEY
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BY:
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IhE S'IAIL C1 ILMS § AGRELEENI BEIWEEh THE CITY
OF LENTOh AND
CCLM CF DENTON A,ERCER MEIDINGER HANSET
The City of Lenton, Texas, a Municipal Home Rule City situated
in Denton County, Texas, hereinafter called "City", acting
herein by and through its City Manager and
Mercer Meidinger Hansen, a corporation hereinafter called
"Consultant," Hereby mutually agree as foilows:
I. SERVICES TO BE PERFORMED: City hereby retains
Consu taut to perform the hereinafter designated
services and Consultant agrees to perform the following
services:
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A. Conduct a comprehensive study and provide
recomme,idations for changes, improvements, and
adjustments to the City's Classification and
Compensation Programs. The specific tasks to be
completed are as set forth in Consultant's Proposal,
dated October 28 1986, particularly Section
Two (2), a copy of which is attc.-hed hereto and
incorporated by reference herein.
PHASE I - ANALYSIS, DESCRIPTION - EVALUATION
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1. Project Orientation and Review of Present Systems. r'cnduct
a review of City's current salary program, including
interviews with 6 to 10 key employees to assess cultural 1
aspects of the current programs. J
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2. Job Analysis.
a. Review City's current position information
questionnaire and recommend modification or
replacement as appropriate.
b. Analyze positions in a computer scored position
analysis questionnaire called a Job Model Report
(JMCRE) as set out in pages 7 and 8 of MMH's
proposal, a copy of which is attached hereto.
c. Administer JNORE to the balance of the jobs and
conduct "Auto-Check" Response Validation and
audit 20% of said jobs.
d. Identify and weigh JMCRE questions and
demonstrate "Compmaster
3136g/1 PAGE 1
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3. Work with City to develop jcb description formats and review
and revise job descriptions to meet system requirements and
deliver final descriptions in a format as set forth in this
contract.
4. Review City's cf.rent job evaluation system, assess the need
for modificatica or replacement. If possible, compare the
job evaluations made under the present system to new scores
collected on the computer scored questionnaires collected
during the project, determine the relative impact of each of 1
the comFensable factors and summarize the internal I
relationships between jobs at the City. Consultant will
generate all initial job evaluations using the computer
scored technique. City will assist Consultant in making
final job evaluation decisions through its initial review of
recommendations
5. Present City's Personnel Director and Executive staff with a
preliminary report of work completed through this phase.
PHASE II - MARKET ANALYSIS AND SALARY STRUCTURE DESIGN
1. Market Analysis. Define, with the City, the appropriate
i labor market, identify survey sources, and consider regional
and local market differentials. 1
2. Salary Survey Development and Planning. revel and
conduct salary survey as discussed on pages 12, 13 eop nd 14 of
consultant's proposal, surveying 45-50 participants; present
a summary report of survey results to City.
3. Develop Salary Structure and Testing. Reconcile job
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evaluations and market comparison into a cohesive salary
structure.
4. Develop cost analysis in accordance with page 15 of I
Consultant's proposal. I
5. Develop administrative manual to operate the program
developed by Consultant and train managers to use the program.
6. Present Personnel Director and Executive staff with a statue
report of the program.
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PHASE III - PERFORMANCE MANAGEMENT PROGRAM DESIGN AND INTEGRATION
WITH THE SALARY MANAGEMENT PROGRAM.
1. Review City's current performance appraisal programs,
outlining areas needing modification or replacement.
I 2. Consider alternative pay delivery strategies pursuant to
pages 15 and 16 of consultant's proposal.
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3. Lesi$n and test pay-for-performance programs for all of
City s job families.
4. Levelop policies and procedures in accordance with pages
and 17 of Consultant's proposal. 16
5. Perform merit budget cost analysis and projections.
6. Develop training schedule and conduct training for managers
and supervisors to use the programs developed by consultant.
7. Present Personnel Director and Executive staff with a report
summarizing cork completed and prepare for program
installation.
PHASE IV - FINAL REPORT, INSTALLATION AND MONITORING
1. Install "Compmaster" software and train city's personnel
staff on its application.
2. Conduct training with city's administrative team to be
designated by the City Manager, to ensure that each aspect of
the program is understood. Conduct a 1/2-day training
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session with all employees to explain the program.
I 2. Assist City in develo in
im lementin p 8 plan f communicating and
basis for one yearn follprowgrams. Be
presentation vas of ltheofinal mreport
` to the City Council.
I 3. Develop appeal procedures and assist City in addressing
appeals during the 12-month period discussed in Section 2
above.
` 4. Conduct briefing of City's supervisors and managers, in
conjunction with the personnel staff, to overview the program
and answer any questions.
5. Prepare final report, Compensation Program Manual summariz-
ing all aspects of Consultant's study, including each step of
each phase outlined herein.
event In the
any and this Agreement, the conflict between
this said Agrroosal
eement
shall be controlling.
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E. Provide typewritten copies of all updated job
descriptions, pay plane, performance evaluations,
f j market data, policies and procedures, position
control documents, and classification appeal
procedures as set forth in the attached Consultant's
proposal and a tape, disk, or other format
f compatible wit`. Wang word processing equipment or
equipment as agreed to by Consultant and City of
such documents described above for future use by
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City. Consultant also agrees to provide the City
with "CompA,aster" software, compatible with IBM PS-2
equipment. Such media is delivered as is, and any
and all warranties expressed or implied are hereby
excluded
particularincluding and warranties
merchantability. for a
ncil will April Z8, Initial presentation to the
C. Consultant
City 1989.
D. Consultant will provide weekly oral status updates
to the Personnel/Employee Relations Department
Director or his designee from April, 1989 to May,
1990, Consultant shall also conduct monthly
meetings with the City's Executive Staff, provide
written updates, and obtain approval on methodology,
results, and appeals. Such approval shall not be
unreasonably withheld or delayed.
E. Consultant will make final, presentation Consultant
Executive Committee during May,
shall twenty (20) of copies
the to dethe tailed Y Council
and provide Staff written
comprehensive report of the study, findings and
€ recommendations, which shall include the cost of
implementation. p
F. Consultant the Comprehensives Reportonino May,
City 1
i 1990. 1
l G. Consultant will provide the Personnel Department VIII
i staff, City managers and employees, training on the
y plans and administration classification
process, pay and f
procedures
process, 11
performance appraisal program.
Ti. Implementation of the new procedures will occur
during July through November 1990; the specific
dates shall be established tetween the Personnel
j Director and Consultant.
1. Availability of City Resources: City will make
available to Consultant the following:
1. Copies of all available job specifications and
current organizational charts.
2. Current payroll, performance appraisal program,
market data, policies and procedures,
classification appeal procedures, and position
~ control documents, etc.
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3. The Personnel Director and/or Assistant Director
of Personnel will be reasonably available for
progress update consultations.
4. The time required of each City employee to
complete the position analysis questionnaire
(approximately 1-3 hours each) in a timely
manner and to be available for interview with
consultants, as needed (up to approximately
1-2 hours per interview).
S. Part-time assistance in the activities described
in consultant's proposal, including distribution
and collection of position analysis
questionnaires, providing information on the
city's current pay program procedures, and
scheduling of interviews.
II. Term of Agreement: Consultant shall commence its
services upon execution of this agreement.
A. Final presentation of the work described herein to
the City Manager shall be completed no later than
hay 31, 1990. Presentation to the City Council
shall be completed no later than July 30, 1990.
1 ~ B. The Consultant shall make monthly, one-half 8y,
on-site visits without additional cost for a twelve
' j month period commencing upon the date of
presentation to the Council to assess effectiveness
of project implementation and shall be available to
j respond to telephone questions regarding
implementation of the project for a twelve month
period.
C. Devietion from this schedul is acceptable only if
approved by City's Personnel Director, and if for
reasons beyond the Consultant's control.
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11I. CGMPEI~SATICP. 1G LE PAID CGATRACTOR: City agrees to pay
Consu tant or t e serv ces performed hereunder as
follows:
A, Amount of Payment for Services:
Pro act Phases and_Steps Fees
Phase I - Internal Equity
1. '.,)ject (irientation and Review $ 750
2. Job Analysis
a. Computer Scored Job Analysis 3,675
b. Administration
c. Autocheck Response Validation 36 600
,500
d. JEORL 4-eighting
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3. Job Lescription Review and Completion 9,200
l4 4. Job Evaluation 7,500
( S. Preliminary Report 1,050
PHASE 11GTAL $369125
Phase II - Market Analysis and Salary Structure Review
1. Market Comparison $ 7,000
2. Salary Structure Design and Testing 4,500
3. Implementation Cost Analysis and 4,500
Salary Planning
4. Administrative Policies and Procedures 1,300
5. Preliminary Report 19575
PHASE 11 TOTAL $18,675
PHASES I AhD 11 SLID 101AL $55.000
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Tr Pro ect Phases and Stets Fees
Phase III - Performance Management Program Design
1. Ferformance Lanagement Program Review $ 11600
2. Performance Management Planning 1500
3. Performance Management Program Design 51250
4. Performance Nanagement Policies and
Procedures 12300
5. Merit budget Cost Analysis 3,500
6. Supervisory graining 4,200
7. Preliminary Ieport 1 500
PHASE Ill TCIAL $ 182850
Phase IV - Final Report, Installation and Monitoring
1. Corphaster Software $ 100000
2. Training of Administrative Staff 39675
k 3. Implementation Plan and Strategy 22100 ;
4. Appeals Procedures and Forum
F 7,)00
E 5. Compensation Program briefing 1900
6. Final Report 5,775
PHASE IV TOTAL $ 31,150
PHASES III AND IV SUB T07AL $ 50,000
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GRAND TOTAL $105,000
Estimated E=xpenses, Estimated Cost
Includes travel, lodging, meals,
clerical and computer time, to be
billed at actual cost $ 10,500 (10X)
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It is agreed and understood that the City and
Consultant will make extra efforts to monitor and
control the above expenses. However, regardless of
estimates set forth and time and expenses expended,
in no event will the total project cost exceed
$115,500 for Consultant's fees and expenses.
Furthermore, Consultant will not exceed the maximum
fees stat 1 above for each phase.
E. Dates of Payment: the City will be invoiced every
30 days, payments will be made within 20 days of
receipt of invoice. Within 30 days of receipt of
final invoice and upon completion of services
F provideo for herein, excluding those services
provided under Paragraph 11. B, final payment will
~1 b
e made.
' IV. SUPERVISION AND CONTROL BY CIM It is mutually
understood an agree by an between- City and Consultant
that Consultant is an independent Consultant and shall
not be deemed to be or considered an employee of the
City of Lenton, 'Texas for the purposes of income tax,
withholding, social security taxes, vacation or sick
leave benefits, worker's compensation, or any other City
employee benefit. the city shall have supervision and
control of Consultant and any employee of Consultant
while on City premises, and it is expressly understood
that Consultant shall perform the services hereunder
according to the attached Consultant's proposal at the
direction of and to the satisfaction of the City Manager
of the City of Denton or his designee under this
agreement.
V. SOURCE OF FUNDS: All payments to Consultant under this
agreement are to be paid by the City from funds
appropriated by the City Council for such purposes in
the Budget of the City of Lenton. For purposes of this
contract, monies for Phases I and lI will be paid with
funds appropriated from the 1988/89 budget. Payment for
Phases III and IV will be subject to approval of funds
by the City Council for the 1989/90 budget year and
` Consultant shall not commence performance of Phases III
and IV until such funds have been appropriated.
V1. 1t.SUR'UNCE: Consultant shall provide at its own cost and
expense worker's compensation insurance, liability
{ insurance, and all other insurance necessary to protect
Consultant in the operation of Consultant's business.
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VII. IhIJUjIIFICAIION: Consultant shall and does hereby agree
[o-'in ems y~and hold harmless the City of Denton from
any and ell damages, loss or liability of any kind
whatsoever, by reason of injury to property or third
persons to the extent directly and proximately caused by
the error, omission or negligent act of Consultant, its
officers, agents, employees, invitees, and other persons
for whom it is legally liable, in the course of the
performance of this agreement, and Consultant will, at
its cost and expense, defend and protect the City of
Lenton against any and all such claims and demands.
VIII. CANCELLATION: City and Consultant each reserve the
r-ig"it o cancel this Agreement at any time by giving the i
other party fourteen (14) days written notice of its
intention to cancel this Agreement, provided the City
pays Consultant for services performed prior to notice
of cancellation.
r~l IX. TERM OF CODIRACT: This Agreement shall commence on the
5th day of May, 1989, and end upon the completion of the
project.
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EXECUTEL this day of , 19
CITY OF DENTON, TEXAS
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BY:
ATIF.ST: ETA ST E , RAYOR
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J F A ,CT SCRF.
CITY OF DENTON, TEXAS
APPROVED AS TO LEGAL FUN
DEBRA ADAMI LRAIGUITCH, CIII ATTORNEY
CITY OF DENION, TEXAS
BY:
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BY:
om e' r nc pa
{ Mercer Me~dinger Hansen
That Thomas W. Klinck, is hereby designated as the person
to administer the provisions of this agreement.
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DAY E MY RANMER
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MEMBER MEJUNGER HANSEN
EXHIBIT "A"
SECTION 2
SUGGESTED APPROACH AND TECHNICAL DESIGN
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MERCER MEONGER HANSEN
SUGGESTED APPROACH AND TECHNICAL DESIGN
The approach we propose to take in assisting The City of
Denton, has been carefully planned to result in a systematic
program which will:
• provide managers who will administer the program with
the skills and ability to maintain it,
• allow for management input and generate commitment to
the new job evaluation plan,
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accommodate the management stylo, cultural
environment, and budgetary considerations of managing
human resources within the City, and
assist the City's management team to make individual
and administrative decisions based on established
compensation management practices.
In addition to basic compensation management considerations, +
the proposed salary management system is flexible and
i ; addresses other program components. These include:
I . management training, and
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l . implementation of automated compensation management
s stems, as may be feasible and appropriate for the
City, both at the present time and in the future. J
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This study cannot possibly succeed if the consultants do
their work from a distance, present a report outlining their
solutions, and depart, To succeed, we must make sure that we
develop findings, conclusions, and recommendations with the
full input, agreement, and enthusiasm of The City of Denton.
Therefore, we are structuring the assignment as a series of
phases with informal and formal progress meetings to assure
an ongoing meeting of the minds and v no-surprisec' and
result.
We have structured our approach to include four phases. Each
phase is outlined separately. However, each phase is
inherently linked with the other phases as part of a
r comprehensive compensation management program,
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MERCER MEJDINGER HANSEN
Phase I - Internal Equity
• Project organization and Review of Present Systems;
• Job Analysis;
• Job Description Review and Completion;
• Job Evaluation;
• Preliminary Report.
Phase II - Market Analysis and Salary Structure Design
• Market Analysis;
• Salary Survey Development and Plannning (if
required);
• Grade and Range Structuring; {
• Grade and Range Testing and Competitive Comparison;
• Cost Analysis and Implementation Strategy Design;
• Salary Administration Policy and Procedure
Development;
• Preliminary Report, Communications and Follow-up.
Phase III - Performance Management Program Design and
integration with the Salary Management Program
• Performance Management Program Review;
• Performance Management Planning;
• Performance Management Program Design;
• Performance management policies and procedures
review;
• Supervisory Management Training;
Preliminary Report.
Phase IV - Progra. Reporting, Installation and monitoring
• in-House Training Program For Administrative Staff;
I Implementation Plan and Strategy;
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MERCER MEIDINGER HANSEN
• Appeals Procedures and Forum Format;
• Compensation Program Briefings For Supervisors and
Managers;
• Comprehensive Report and Follow-up Meetings;
• Project Monitoring and On-Going Assistance.
Each phase is followed by the presentation of a preliminary
report and assistance in implementing the program. This
ensures the programs designed for The City of Denton are
workable.
During the first phase of the project, we will fine-tune the
work plan and work out a detailed action plan. Each of the
four plan phases that follow are introduced separately,
however, each is inherently connected with the others as part
of a comprehensive compensation management program.
PHASE I - Internal Equity
1. Project orientation and Review of Present Systems
Before designing a salary management system, it is
important that we understand the existing salary program
and management's objectives. This includes total human
resource objectives and strategies for change over the
long run. Further, we want to ensure thzt City
management understands and agrees with the specifics of
the approach.
During this first step we will conduct a review of the
City's current salary management programs. This will
include interviews with 8 - 10 key individuals to assess
cultural aspects of the current program as well as the
technical components. We suggest that this review be
accomplished in a very short time frame with the
objective of assessing all components of the present
system in brief.
once this is completed, Mercer Meidinger Hansen (MMH),
along with City management, will be in a position to
modify our approach to focus on areas of particular
concern and develop a program which meats the City's
objectives.
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We believe it is important that human resource
management staff maintain a high profile in the strategy
j and developmental stages of the program, This promotes
I in-house understanding of the program from onset to
completion.
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2. Job Analysis
The key step in developing a system which has both
internal and external equity is job analysis. During
this step, we will review the City's present position
if it to
information Questionnaire anIfdeitrisnedeem d thatsthe
be wc'= f r
is in need of substantial
current questionnaire
modification or replacement, we have fanddd efE ctiveness
the best ways to review the efficiency the use
computer oscoredm analysis scored
of job analysWe will through
technique.
assess both thefemeuchnisshighlyeefficientSys Ease and
to develop a sYs m vhi y translates into a system which
administration tYPkcall
is better maintained be applied urate. We suggest the
method a. Computer scored Job Analysis
effective, must
For the evaluation system to Is
be accurate info esti in about positions is a
approach we sugg questionnaire which
computer scored position analysis e Appendix 2
we call a Job Model Report (JMORE) se
for a sample Job Mode] Report).
The questionnaire is designed specifically for the
city and incorporates into the analysis compensable
factors that will bas SSestcomparative Jobsanalysis
process efficiently initial job
data and assists 4ent Fuin making rtherv by including
evaluation comparisons.
compensable job evaluation factors in the o
analysis we are able to determine which factors best
measure job value.
During the design stage of the JMOREo we test the
instrument using a two stags process!
selected managers and supervisors will
compalete the JMORE for approximately 30 - 50
benchmark positions that represent the depth and
covered by the
breadth of pb evoftuhily to testing be is not to create
f study. The purpose
final evaluations but to test design issues relate
to the JMORE. Such issues include:
the number of factors and the number of response
levels within factors,
j readability of the instrument,
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MERCER MEJDiNGER HANSEN
• reliability, and
• validity.
Stacie II - the MORE is then tested live to simulate
the:
• communications and instructions, and
• method of administration, e.g. employees,
supervisors, representative employees, or a
combination.
The results within each of these aspects will be
reviewed with City human resource professionals and
modified to ensure the MORE is truly functional.
b. l.dministration
With the comprehensive two-stage testing process
c pleted, the next design step is to administer the
J,MORE to the balance of the jobs. Since admini-
stration materials will have been prepared and
tested, the only remaining question is who will
complete the JMORE? For single incumbent jobs, the
choices are simple the employee or the
I supervisor. However, in the cases of multiple
incumbent jobs, many alternatives exist. The basic
choices are as follows:
• every employee in a job title completes the
MORE,
• a representative sample completes the MORE
independently,
• an ad hoc committee of employees within the
- job title completes it on behalf of all
employees, or
• an individual employee is designated to
complete the MORE for each job title.
c. "Auto-Check" Response Validation
y Probably the most important reason for using the
computer-scored approach is the ability to validate
or "clean" JMORE responses. By comparing
questionnaire scores within and between jobs, we are
able to determine if responses are consistent and
logical. Through the auto-check process, the
response to any MORE question can be examined
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MERCER MEJDINGER HANSEN '
relative to all other dues Band t any balance
other
evaluations, marketplace rr nt Pay, geographic
relevant factors (e.g., location).
loc will develop auto-check models for
consultants
use in this validation Process. Each JMQRE will be
auto-check models; proper responses
subjected to the potentially improper responses
on
will be validated by the
and to be decided up
"flagged." in a method reviewed and
project team, potential errors que tionableeresponses are
resolved. Typically, the
reviewed directly with a department head.
This is an important step in the design of a
program, since the quality of the uofldata
weightings depends fully on the quality
submitted. Further, management participation in tthe he
decision-making process builds support
program.
d. JMORB Weighting 1
overall stion will evaluationsQlay a unique
Ultimately, each JMORE que
role in the jobs' . Through the
use of multiple regression statistics, we can
weight" individual questions according
identify and " ortance in reflecting
to their respective imp current midpoints,
competitive market rates,
current average Pay.
We emphasize that this automated approach can be
maintained manually, thus ensuring that The City of
Denton will be able to operate independent of the
or the city may choose to automate the
consultant, a software
"CompMaster". CompMaster is
desystemsigned in to the ftrack and uture. We have developed program software
program known as,
ugly automated basis. th compensation
We realize that
on a fully primary objective at the present
automation is not this option is available
time. an d
However the
,
would be pleased to demonstrate the sy
city.
3, Job'Description Review and completion any
I octant cit° is t the jo
Job descriptions are an imp b
{ compensation management program.
which is used to communicate job
rition descl responsibilities and iter~ rrmmanceh app undation of the
sisal processes
salary management oand rtance of good job descriptions, we
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MERCER MEIDINGER HANSEN
have developed a method for keeping job descriptions up
to date, accurate and functional.
our scored questionnaire approach integrates three basic
salary administration components. These components are
connected and interdependent upon each other. They
include:
• Job Analysis,
• Job Descriptions, and
Job Evaluation.
When designed correctly, the computer scored Sob
analysis instrument forms the basis of the job
description or can be used as the job description and
consequently as a basis for job evaluation. This
eliminates the arduous task of transferring information
between each of the above components and ensures the
continuity of the salary administration process. This
approach results in a:
• cohesive analysis of each job,
• written job description for each job, and
• comprehensive data base measuring how each job
reflects specific compensable factors that the
City and labor markets value most.
The City of Denton already has job descriptions, some of
these descriptions have recently been revised, so our
scored questionnaire will provide the City with
additional information to ensure that the descriptions
are adequate and correct. We will work with the City to
develop the job description formats and we will review
and revise job descriptions to meet system requirements.
MHR will be responsible for delivering final
descriptions.
4. Job Evaluation
f We will review she City's current job evaluation system
and assess the need for modification or replacement. On
many occasions us are able to utilize the current
program as a fouodation for developing the computer
scored questionnaire. When this is possible we are than
able to compare job evaluations made under the present
system to new scores collected during the project. This
results in an objecti•-re assessment of how jobs have
changed within the organization, and hence, how the
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MERCER MEIDINGER HANSEN
salary structure should be modified to reflect these
changes.
a workable job evaluation system
we have concluded that
should be designed to fit the specific operating
"Job
characteristics Pint theo comp zation. Utilizing
uter scored job analysis
Models" b then determine the relative impact of each
process,
of the compensable factbog s at thesCityrize the interns
relationships between j human elnt in
modeling a permits
This approach further recognComput the
the evaluation process* ractic0s and job
managers to examine internal p how
relationships and alter factor evathe tiirniternal equity
evaluation changes impact obs in different
relationships between jobs and between 7 management may
parts of the organization. As a result, fl, ndia series of: fferent fac1tora
of assignments* rios to assess the impac
Furthermore, those responsible for making final job
evaluation decisions are not faced with making
evaluation uesses based only on job content
g
. , they have job content information
Rather
information job
comprehensive data base of preliminary
and a Job value attitudes of
for the system is
evaluations which reflect upport
managers and employees. ees and/or managers have
further enhanced because employe tion process through
participated in the
computer scored questionnaire.
completion of the comp all initial
MM}{ will take responsibility for generating
job evaluations using the computer scored tecluatio,
The City will assist MMH in making final j
decisions through a review of our initial
racommendations.
g, preliminary Report
ality and assure the program is on target
We maintain qu -house project director. We
an n inresults upon completion of this
by coordinating with
will present preliminary
phase.
pgASE iI - Market Analysis and Salary Structure Design
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Market Analysis we will define
in assessing external Yomriateivlabor, market, identify
with the City, the aPP P
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MERCER MEIDINGER HANSEN
survey sources, and consider regional and local market
differentials.
we also have the capabilities to analyze data in a
variety of repo to meet willp raequirements.
a rprimary iJ
The
source of market information•rces atoo make market
published and private survey sou
comparisons.
2. Salary Survey Development and Planning (optional)
Before conducting a survey we suggest that available
market information be
timeliness ands accuracy ofe
availability, survey data sources which W41 maintains and ether published sources
which might be purchased.
Surveying is an expensive proposition and one which
requires full assessment of available data. We believe
that it would be unwise to conduct a survey if timely
and accurate data can be obtained through other
published sources.
If it is determined that a survey is required to obtain
competitive and comparative labor hmma City oft Denton we will
conduct a customized survey for supplement our available data bases and the City's June '
1988 survey.
Before beginning the survey it is important that we
understand management's exactly how short survey informatonp isn to f
the survey and be
compared on review
an internal basis. Further, we will any survey documentation which the City currently has to
determine if it can be used or will meant with representatives
~ survey. Consequently, w
of The City of Denton to:
Clarify the survey objectives and determine the
approach and procedures The which most of accurately ~
City Denton's
and efficiently meet
objectives.
Determine the targeted benchmark positions to be
surveyed and verify functional position
descriptions and reporting relationships.
• Designate and define specific factors on which
data is to be collected.
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Determine a proposed format and results
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orientation for the final report,
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Compile a proposed list of survey participants.
• Determine the number of participants needed for +
a representative sample. i
For purposes of this proposal, we anticipate t survtsing
approximately So job titles with 30 - 5o p
a. Survey Design and Content
Based on our review and the dinformation obtained in
step 20 we will modify or uide to aid in the
documents and an instruction g documents will be
completion process. of Denton and representatives ,
presented to The City
for their review and input.
b. Distribution of the Data Collection Formsarticipants
with the City we will identify survey participants
from
and draft a prospectus soliciting p he joint
targeted participants toot®penton and®!4S}iEach
signature of The City explanation of the
uld andnthsd results xhich participants
prospectus roacti
survey apP ' ort. The
o receive in the final rep
can expect to'
e ects to
prospectus would iftluan organizatieon card
returned to MM
participate in the study.
l then be mailed only to
Data collection forme wil to the
affirmatively
those organizations respondest. This ensures the
initial participation requ and reduces costs
confidentiality of th roduction of the collection
associated with the p
documents.
ata collection process, members of MR's
During the d estions which
staff will be available to answ eh T urvey or the
participants may have regarding
data collection forms.
ossible,
To bnsure that data is as accurate as P with
questionable entries will be verified directly n. 1
each participating organization's contact p
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c. Analysis of Data
Data will be statistically analyzed on a position-
by-position basis in the manner agreed to in step 1.
The approaches we offer for your consideration in
the analysis phase of the survey may include:
• Linear regression formulas and pay line I
levels pay line
graphics to allow policy based on predictors of pay of
- job evaluation points,
- number of employees,
budget size (operating, expense or
both).
Those canes beha reported individually predictors
of pay y reported
combination allowing The City of Denton and each
participant to use the equations which best meet
their comparison requirements.
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d. survey Summary Report Preparation and Presentation
M+IH will meet with The City of Denton to present and
discuss the results of the survey before the report
is distributed to participants.
e. Distribution of Survey Reports to Participants
After final approval of the report format, final
reports will be distributed to each survey
participant. Further, Mot will be available to
answer any questions that survey participants might
have.
3. Develop"ent of a Salary Structure and Testing leased on
internal and External Comparison Considerations and
Salary Budgets
Upon completion of job evaluation and market comparison,
I~ it is necessary to reconcile the two into a cohesive
salary structure. Working from the previously
I established objectives and the results of our analysis,
we will identify outlying positions, reconcile internal
job evaluations, and determine the proper salary ranges
iI for the jobs included in the study. We will then
i develop strategies for monitoring salary structures to
bring outliers into alignment.
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MERCER MEIDINGER HANSEN
4. Implesent3tion Cost Analysis and salary Planning
strategy
To assure the program is properly impleno nted within
budgetary and organizational constrair~s, we will
develop a cost analysis. The cost analysis will include
a summary of where each individual eplo e8ef ally within
the suggested salary ranges.
management is fully apprised of the costs or savings
associated with implementing the program.
The cost analysis will be completed using PC based
software with the data base delivered to the City of
Denton upon completion of the project. Hence, the City
if" scenarios for
will able to run a series
makingbecompensation decisions during implementation and
in the future.
5. Administrative Policies and Procedures
As an ongoing process throughout the project, we will
work with your staff to document policies and procedures
which govern the operation of th6 program. This will
development use the programtrative manual and
involve training managers to
6. Preliminary Report
we maintain quality and assure the program is on target
by coordinating with an in-house thaj ct direcsoitw o
reviews and approves each step of project a is
completed.
PHASE III - Performance Management Program Design and
Integration with the Salary Management Program
1. Performance Management Program Review
Based on our work to h o progwe will Dreview this
current performance appraisal
step, we will outline areas a modificationance
management program may require
replacement.
2. Performance ranageuent Planning
The distribution of pay increases should be accomplished
toward the delivery of management messages, no delivery
money. we will consider alternative pay del
strategies including variable reward strategies Weuc as
lump sum distributions and gainsharing. will
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consider how differing pay delivery strategies fic with
the city's public service responsibilities and public
image. We will also identify the proper -'.x between
increases to base and variable con;pensation
arrangements.
3. Performance Management Program Design
Based on our work to this point, we will design and test
pay-for-performance programs to include:
• Service/Maintenance,
• Office Support,
Technical/Paraprofessional,
• Professional,
E Management/Supervision, and
• Executive.
We anticipate that more than a single performance
j management program will be required to accommodate the
I job families listed above.
Testing includes both the practical application of the
new program by managers and employees and quantitative
assessment of how the program relates pay to
performance. We also consider the strengths and
weaknesses of several alternative methods for
distributing pay increases and determine which method
will maximize the City's return on its compensation
investment. During this step, we consider criteria
against which performance is to be assessed and
determine which measures best meet management needs.
4. Performance Management Policies and Procedures
We will develop policies and procedures to govern the
distribution of pay increases to ensure policies fit
well with the new salary management program and the
management philosophy of the City of Denton. This will
consider all aspects of the performance appraisal
process and specifically:
• Annual versus employment date evaluations.
i
j Integration of the program with the budgeting
I process.
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• Ramification of varying the amount and timing of
pay increases.
• Ramification of mixing variable cost and fixed
cost components.
We ensure the program is designed to assist management
to meet performance, quality, and budgetary cost
objectives.
5. Merit Budget Cost Analysis and Projections
As part of the performance management program, we will
consider range penetration and projected employee
distributions within the various performance levels.
This will be included as part of the cost analysis
discussed in Phase II. This analysis will allow the
City to assess the actual cost that could result from
various projected merit budgets.
6. supervisory Training
The supervisory training sessions are probably the most I
significant element in implementing a performance
management program. wi will develop a training module
that can be used to train managers and supervisors on
how to use the new programs. Further, we will work with
City staff to determine the best means for conducting
the training.
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This training includes open discussion, presentation of
the new program, and skills development sessions.
7. Preliminary Report
we will present a preliminary report summarizing Phase
III and prepare for program installation.
PHASE IV - Final Report, Installation and Monitoring j
1. In-House Training for City Administrative Staff
As an ongoing process we will work closely with City
administrative staff to ensure that each program step is
understood. We will ensure that the skills required to
administer the program are fully developed within the
{ City's administrative team.
~ In addition we will conduct a half day training session
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with administrative staff toward the end of the project
to ensure full in house capability to manage the
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programs developed and installed for the city.
2. Implementation Plan and Strategy
we will assist the City to develop a plan for
communicating and implementing the new programs. This
step, however, will stop short of actual communication
program design as we see this beyond the scope of this
project as outlined in the City's proposal request,
We will assist the City in bringing the new program on
board by being available on a monthly basis for a period
not to exceed twelve months after the formal completion
of the project. We will, of course, be available after
' this period to assist on an as needed basis.
3. Development of Appeals Procedures and Forum Format
we will develop appeals procedures and conduct a forum
in conjunction with City management to address
departmental appeals relating to job evaluations and job
descriptions. We will also assist City management in
addressing appeals as part of the implementation over
the twelve month period discussed in step 2 above.
4. Compensation Program Briefing
wu will meet with supervisors and rianagers in
conjunction with City personnel staff to overview the
new program and to answer any questions. We will also
present examples of how various components of the new
program function to ensure a full understanding of the
program among the management ranks.
5. Final Report
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We will compile a final report (Compensation Program
Manual) which summarizes all aspects of the study
including each step of each phase outlined in this
proposal. This report will be presented to the Director
of Personnel, Personnel Analyst, City Manager, Executive
Committee and the City Council. We suggest that an
executive summary be presented to those not directly
involved with the day-to-day operations of the system.
Approach Summary
The approach we are proposing is flexible and will
accommodate changes as they may occur. Unique operational
considerations that may arise during the project will be
18
MERCER MEMINGER HANSEN
integrated into the approach. we believe this is necessary
to ensure that the system will function within the operating
characteristics of The City of Denton.
Upon completion of the project we will provide all data bases
created during the project to allow tracking and monitoring
of the system using a personal computer, should you have this
capability now or in the future.
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ORDINANCE NO.
AN ORDINANCE AUTHORIZING THE EXECUTION OF A CONTRACT BETWEEN THE
CITY OF DENTON AND NORTH AMERICAN LIFE ASSURANCE COMPANY FOR LANG
TERM DISABILITY COVERAGE; PROVIDING FOR THE EXPENDITURE OF FUNDS
THEREFOR.; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, North American Life Insurance Company and the City
of Denton desires to enter into an agreement providing for long
term disability coverage; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SEC 0 I. That the City Council, contingent upon the City
Attorney's approval of all contract documents, hereby approves and
authorizes the Mayor and City Secretary to execute and attest
respectively, the agreement between the City of Denton and North
American Life Assurance Company providing for long term disability
coverage, under the terms and conditions being contained in said I
agreement which is attached hereto and made a part hereof.
SECTION II. That the City Council authorizes the expenditure
of funds in the manner and amount as specified in the agreement.
SECTION III. That this ordinance shall become effective
immediately upon its passage and approval.
PASSED AND APPROVED this the day of , 1969. j
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RAY STEPHENS, MAYOR
ATTEST:
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JEN14IFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
DEBRA A. DRAYOVITCH$ CITY ATTORNEY
BY.
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SCf%J l;ruj ref Cant Pper Fith I a t h AvrWAN lifr~ },surnncI.Lomlurny
for P"q-Ierm MY thi! it 1 li surnn-~ c'ut„rrigr fh: i it, WPI q.
HECUMMENDATIQN:
It iv th" staff's incom"ord,ition th.nt I i its C'eincil Rivr ~ n cvur.r+rcl.
with North Wrikan. Iirr wnrah (:r,tipnn; to lquMn Wrig-term disubilitc
J~ insurhup =(rigo for City rml~l~ far tin: following 1pawnns:
o 11inguews to m-,t.e KnefiL pa)mculs in adlitiun to those
paid undo the Fir=en's lonsiun Program
0 %iIIKO SY to cocPr all rtgulnin full-time cmpluyers un-Vr
the t"iiin! h; Halt sphedulc with n JO-day climinatiun period
and pr"ti,1. n 53009 maximum month) % bunwfil Per vpl-oyee:d
Cost r,,timatrd for providing this benefit for the t,maindyr
of the 1988/R'J Wet Scar in $12,168
ar ruling be mr, an inclVIONdent rating firm SISSCSRW the
financial and reriice provided by insurance companies
~t st'rv+Axy:
moor Qrsin, Wal i"ns submitka prolrosals for LTD c'uvurag m
Mutual of mmpha
u ISIM Life Insurance C„mlanc
n lquicor Corp,rat.ion
`;orth 1mqrican Life issurinny t'ompuny
TO ropiest frrr' proposal derel:pcd h,r the Pity solicited rvalumses an thr
following 111) I: merits:
a 60% of sril nry; with t OJ ii! %aiLin.t 10110d. {61rici!Is 1A
timd from s arc M n. r'tir font ly luin', protid,d by the i.Ly"
eAcypt. for an ikuro wn in t.hv moh'hly minimum !i iU_Iit from
Won to $1500.)
Fmpl" o; i'OWfi1atiun nihiy inn ril Lcugtlr y! Knjjit
{ tCS'cut.tcr~, $11119 to r'.gr 04
Mnn1 rmonl/S~iprc i;i ,n W rigw 701
Pruri.ngWall 390 t.. In ib*
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that ntal;t Il1 lc,
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rind L~Ili an l respr Ili Itr~ri~•., ri d tb rrnJir itc'11 tl:1i this ti cats Lr, i,..
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ciryof DENTON, TEXAS MUNICIPAL BUILDING / DENTON, TEXAS 76201 / TELEPHONE (817) 566-6307
Office of the City Manager
M E M O R A N D U M J
h
TO: Lloyd V. Harrell, City Manager
i
FROM: Rick Svehla, Deputy City Manager 1
DATE: April 13, 1969
i
j SUBJECT: Dr. Almond Lease
f I
Attached is the Dr. Almond lease. We have been working with
him and his representatives for about six months. Early
negotiations centered on Dr. Almond and another prospective
leases leasing a larger piece of ground. Subsequently, the two
prospective leasees decided to split up and lease separately.
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Dr. Almond's lease contains approximately seven tenths of an
acre. It is located at the northern end of the Airport. They J
have agreed to pay our asking price of 8t a foot for this area
of the Airport. This price is consistent with the Master Plan
for this area of the Airport. This lease is our standard
approved lease. Its duration is 25 years and 2 optional 5 year
terms. The rental rate is also pegged to the CPI each year.
The Airport Board has reviewed this contract several times and
enthusiastically supports it.
If you or the Council has further questions. I would be happy
to try an-i answer them.
' I
Ric Sveh a
Deputy City Manager
RS : bw
4511H
Attachment
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CITY COUNCIL REPORT FORMAT
TO: Mayor and Members of the City Council
FROM: Lloyd Y. Harrell, City Manager
SUBJECT: Dr. J.R. Almand Private Lease Agreement
RECOMMENDATION:
It is the recommendation of the Airport Advisory Board to approve the
Airport Lease Agreement by and between the city of Denton and Dr. J.R. Almand.
SUMMARY:
r This is a standard airport lease for 0.719 _..aores of land located on the
North end o` the airport. Detailed plans for the hangar and premises will be
presented to the Council at a later date.
II + BACKGROUND:
PROGRAMS DEPARTMENTS GR GROUPS AFFECTED:
This airport lease will not affect any other department or group.
FISCAL IMPACT:
There will be no cost to the General Fund. This lease will increase airport
revenues by 2505____57 per year.
RE TFULLY S MITTED:
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C ty Manager
I Prepared by:
i8me oe ompso
Title Airport Manager
Approved:
Name c ve a
Title Deputy City Manager
2633C/3
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RESOLUTION NO.
A RESOLUTIOU.APPROVIFOR PROPERTY TI,OCATEDEATI THE CITY DENTONOF DENTON
J. R. ALMAND, M.D DENTON, TEXAS AND PROVIDING FOR AN EFFECTIVE
MUNICIPAL AIRPORT,
DATE.
WHEREAS, the City of Denton has certain vacant property
located at the Denton Funicipal Airport, Denton, Texasl and
for
WHEREAS, the City of Denton desires to lease the property
constructing and maintaining an aircraft storage hangar and
associated facil'.ties thereon; and
WHEREAS, J. R. Almand, M.D. desires to lease the land at the
airport on the terms contained in the attached leases NOW,
THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY RESO VES: the lease of
OBI, rhat the City Council approves
airport property to J. R. Almand, M.D. i isoaurdance thori with thex errs
I of the attached lease and the City Manager
! the lease on behalf of the City.
a TIN I1 That this resolution lshall become effective
immediately upon its passage and approval.
~ PASSED AND APPROVED this the day of 1989.
RAY STEPHENS, MAYOR
ATTEST;
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
DEBRA A. DRAYOVITCH, CITY ATTORNEY
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k BY:
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AIRPORT LEASE BETWEEN THE
CITY OF DENTON AND J.~t AUM D M D. ~
This agreement, hereinafter referred to as "Lease" is made and
executed this day of , 1989, at Denton, Texas,
by and between the CITY OF DENTON, a municipal corporation of the
State of Texas, hereinafter referr@d'to as "Lessor", and J. R.
4/Lk ALMAND, M.D. AWii1~, having iii principal offices at Carrier
/ Parkway 6 Dalworth Street, Grand Prairie, Texas, hereinafter
referred to as "Lessee".
WITNRSSETH:
WHEREAS, Lessor now owns, controls and operates the Denton
` Municipal Airport ("Airport") in the City of Denton, County of
s Denton, State of Texas: and
WHEREAS, Lessee desires to lease land on the Airport and
I construct and maintain an aircraft storage hangar and associated
facilities thereon:
NUW, THEREFORE, in consideration of the premises and the
mutual covenants contained in this Lease, the parties agree as
follows:
F I. CONDITIONS OF LEASE
NOTWITHSTANDING ANY LANGUAGE TO THE CONTRARY HEREINAFTER CONTAINED,
THE LANGUAGE IN PARAGRAPHS A THROUGH B OF THIS SECTION SHALL BE
( BINDING,
A. Non-Discrimination, The Lessee, for itself, its personal
representatives, successors in interest, and assigns, as a part of
the consideration hereof, does hereby covenant and agree as a
covenant running with the land that:
(1) uIn the construction of any nder such land and the furnishing vofeservices thereon,
1 no person on the grounds of race, religion, color, sex,
or national origin shall be excluded from participation
` in, denied the benefits of, or otherwise be subjected
- to discrimination.
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(2) The Lessee, shall use the Premises incompliance with
i E all requirements imposed by or pursuant to Title 491
Code of Federal Regulations, Department of Transpor-
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tction, Subtitle As office of the Secretary, Part 21,
Non-discrimination in Federally Assisted Programs of
the Department of Transportation-Effectual of Title VI
_.of, the Civil Rights Act of 1964, and as said
Regulations may be amended.
in the event of breach of any of the above non-discriminatory
covenants, Lessor shall have the right to terminate the Lease and
to reenter and repossess said land and the facilities thereon, and
hold the same As if said Lease had never been made or issued. This
provision dots not become effective until the procedures of 49 CFR
Pc~*t 210 as amended, are followed and completed, including
expiration of appeal rights.
B. Public BuAA•
(1) Lessor reserves the right to further develop or improve
j the landing area of the Airport as it sees fit,
regardless of the desires or view of the Lessee, and
without interference or hindrance.
(2) aLessor ssigns, for the use t and benefit of the successors and
flying public,
a right of flight for the passage of aircraft above the
surface of the Premises described herein, together with
the right to cause in said airspace such noise as may
be inherent in the operation of aircraft now known or
hereafter used, for navigation of or flight in the said
airspace, and for use of said airspace for landing on,
taking off from, or operating on the Airport.
(3) Lessor shall be obligated to maintain and keep in
repair the landing area of the Airport and shall have
the right to direct and control all activities of
Lessee in this regard.
(4) During time of war or national emergency, Lessor shall
- have the right to lease the landing area or any part
thereof to the United States Government for military
or naval use, and, if such lease is executed, the
are
provisions of
the lease they the
provisions rinsofar
inconsistent with this
Government, shall be suspended.
I (5) Lessor reserves the right to take any action it
f considers necessary to protect the aerial approaches
of the Airport against obstruction, together with the
right to prevent losses from erecting, or permitting
to be erected, any building or other structure on or
1 ALMAND LEASE/Page 2
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adjacent to the Airport which, in the opinion of the
Lessor, wot:'d limit the usefulness or safety of the
Airport or constitute a hazard to aircraft or to
,aircraft navigation.
(6) This Lease shall be subordinate to the provisions of
any existing or future agreement between Lessor and the
United Statts or agency thereof, relative to the
operation or maintenance of the Airport.
II. LEASED PREMISES
L Lessor, for and in consideration of the covenants and
agreements herein contained to be kept by Lessee, does lease to
Lessee, and Lessee does hereby lease from Lessor the tract of land
as shown in Attachment "A", attached hereto and incorporated herein
by reference, described as follows:
All that certain tract or parcel of land situated in the
Thomas Toby Survey, Abstract Number 1285, Denton County,
Texas, and being part of a tract shown by deed to City
w of Denton, recorded in Volume 304, Page 503, Deed Records
of Denton County, Texas, and being more particularly
described as follows:
BEGINNING at a found half inch rebar at a point North 17
degrees 07 minutes 10 seconds East 1618.05 feet from a
concrete monument marked DTO-B-19791
THENCE North 01 degrees 26 minutes 06 seconds East a
distance of 198.12 feet to a set half inch rebar;
l THENCE South 88 degrees 33 minutes 54 seconds East a
distance of 180.00 feet to a set half inch rebar;
THENCE South 01 degrees 26 minutes 06 seconds West a
distance of 150.00 feet to a set half inch rebar;
THENCE South 76 degrees 28 minutes 03 seconds West a
distance of 186.32 feet to the Point of Beginning,
k containing in all 0.719 acres of land.
` For the purposes of this Lease, the term "Premises" shall mean
the property located rithin the land described above.
4t
If {
ALMAND LEASE/Page 3
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III. TERM
shall be for a period of twenty-five
The t~Ma of this Lease sha on the 1st day Of May, 1989, and continuing
(25) years, commencing of April, 2015, unless earlier terminated
through the 30th day
the provisions of the Lease. Lessee shall have o the
fivet and
under ((5)
option to extend the term Of thin o!a the initial dtwenty 1 five (5)
year terms after the exp
year term. Should Lessee desire to exercise either such opt on,
expir expiration Ofatheeinitial
Lessee shall give written prioreto thethereof
hundred eighty day
term or first additional five-year term of this ive se, w whichever notice
the case may be. In the event Ltion toaeils to xtend shall automatically
within the requir.4d time, the op exercises the op
terminate. In the event Lessee timely
extend, this Lease shall be extended for an additional five-year
term upon the same terms and conditions provided for in this Lease.
IV. RENTALS AND PAYMENTS
I as consideration
Lessoo covenants and agrees to pay to Lessor,
for this Lease, payments and rentals and fees as follows:
Lessee shall pay to the Lessor rent for
A. EjXP_t"UAr_20a o-f the Premises for the first per a , of (
the use and oc feight cents (80) per square foot p yearSeven 1
Lease the sum n! eig this
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twelvell (12) and Fifty-
equal monthly
total of Two ThousantoF bo paidYein Five
Cents ($2,505.57), should be
installmonts in the sum of TTheMfiretdmoEight nthlyD payment land Eighty
Cents ($208.80) per month in the month after the
prorated ed for the n this r ieasdays remaining
For subsequent years the yearly
B. 6pII5i
rental shall be based on the All Urban Consumer Price Metropolitan Index Statistical
for the Dallas/Fort N t a vTex Standard
Area as compiled by Department Of Labor, Bureau of Labor
eriod, tatistics, using 1967 * 100 as tear obass f this LeasThe rental for
including any
S
years subsequent to the initial y
year in any additional term provided for i~tteh amount of rent lfor
computed by dividing the sum of $2,505.57,
P the initial year of the Lease, by the index number for January r of
Lease 1989, which is the first month of the initia yea number of t he month
then multiplying that amount by year of
immediately preceding the initial month of each subsequent
the Lease. The annual rental so calculated for each subsequent
ALMAND LEASE/Pegs 4
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year shall be paid in twelve (12) equal monthly installments as
pL,,;vided herein.
C. E&vment and ggnA=. All payments made hereunder by Lessee
shall be made to Lessor at the offices of the Finance Department
of the Lessor of Denton, Accounts Receivable, 215 E. McKinney,
Denton, Texas 76201, unless Lessee is notified to the contrary in
writing by Lessor. All monthly rental payments, other than the
first monthly rental, shall be due and payable on or before the
first day of each month and shall be paid by Lessee without demand
or notice from Lessor. The first monthly rental payment shall be
due and payable within ten (10) days of the effective date of this
Lease. All rental amounts paid by Lessee after the tenth (10) day
of the month will be delinquent and
which shall
~ monetary amount (penalty)
the rental amount due. Failure of Lessee to pay tha five percent
(5%) monetary penalty on delinquent rent shall constitute an event
of default of this Lease.
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V. RIGHTS AND OBLIGATIONS OF LESSEE
A. y$e o! =LJM. Lessee is granted the right to use the
Premises for the storage, maintenance, and repair of aircraft owned
and operated by the Lessee and Lessee's family or invitees. Lessee
may not use any portion of the Premises for any use not authorized
by this Lease, including any industrial, commercial or retail
business or any other business operations which furnish or provide
any product or service to the general public or other lessees of
Airport property. No permanent dwelling or domicile may be built,
moved to or established on or within the Premises nor may the
Lessee, its tenants, invitees, or guests be permitted to reside or
remain as a resident on or within the Premises or other Airport
Premises.
B. general Acce , ices. Subject to the reasonable
rules, regulations, or directives of Lessor, Lessee shall, in
common with others so authorized, have the nonexclusive right and
privilege over and through the Airport property and the right of
ingress to and egress from the Premises for its employees, agents,
guests, and invitees, suppliers of materials and furnishers of
services.
C. Standards. During the Lease term, Lessee shall comply with
# the following requirements and standards
1 (1) US. Lessee shall file with the Airport Manager
and keep current its mailing address, telephone
number(s) and contacts where its authorized official
AIMAND LEASE/Page 5
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can be reached in an emergency.
(Z) List oJ_Tenants. Lessee shall file with the Airport
-.Manager and keep current n list of any tenants or
sublessee authorized by this Lease and shall
contractually require its tenants and sublessee to
abide by the terms of this Lease. Lessee shall
promptly enforce its contractual rights in the event
of a default of such covenants.
(1) yIJlltias Taxes And Feea. Lessee shall meet all
expenses and payments in connection with the use and
occupancy of the Premises and the rights and privileges
herein granted, including fee, timely license fees and
permit
utilities, taxes,
assessments lawfully levied or assessed. Lessee herein
agrees to timely pay to all lawful taxing authorities
an ad valorem property tax on all improvements
constructed by the Lessee on the Premises, and to
comply with all tax laws pertaining to the Premises,
including those promulgated in the future.
(4} yles Reaulati na and Restrict ons. Lessee shall
comply with all laws, codes, ordinances, rules, and
regulations, either existing or those promulgated in
the future, by the Lessor, the County of Denton, the
State of Texas, the United States of America, and the
Federal Aviation Administration, or their successors
applicable to the Premises or use thereof. Lessee's
use of the Premises shall at all times be in compliance
with and subject to any covenants, restrictions, and
conditions of record pertaining to the use and
occupancy of the Premises.
Lessee shall not operate or permit the operation of any
transmitter devices, electrical signal producers, or
machinery on the Premises which could interfere with
the electronic aircraft navigation aids or devices
located on or off Airport property. Lessee shall not
be permitted to engage in any business or operation on
the Premises which would produce obstructions to
visibility or violate height restrictions as set forth
by the Federal Aviation Administration or the Lessor.
(5) ~gicht Restriction And ~{rspaca Protactiolla The Lessee
agrees for itself, its successors, and assigns to
restrict the height of structures, objects of natural
growth and other obstructions on the Premises to a
height as established in City of Denton ordinance 81-1,
ALMAND LEASE/Page 6 j
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as the same may be amended from time-to-time. The
Lessee also agrees for itself, its successors, and
assigns to prevent any use of the Premises which would
--interfere with landing or taking off of aircraft at the
Airport, or otherwise constitute an airport hazard.
Lessee hereby fo:f,aits all claims to aviation rights
over the Premises.
6) maint Lessee shall be responsible for all
( maintenance and repair of the Premises, including
buildings, structures, grounds, pavements, and
utilities. Lessee shall be responsible for grass
cutting, collection and removal of trash and for such
other maintenance requirements as may arise. Lessee
agrees to keep the Premises, together with all
_ improvements, in a Rafe, clean and attractive condition
at all times. Lessee shall not change the original
color or texture of the exterior walls of any
structures or improvements without the written consent
from Lessor.
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(a) Pain ins of euildinLa. During the original term
of this Lease and during each extension, Lessor
shall have the right to require, not more than
once every five years, that the exterior of each
hangar or building located on the premises be
reviewed by the Airport Board for the purpose of
determining whet%er painting of the exteriors of
such buildings or hangars is necessary. If the
Airport Board determines painting is necessary, it
shall furnish a recommendation to this effect to
the City council. The Council, may, upon the
Board's recommendation, require Lessee to repaint
said exteriors according to Lessor's opecifications
(to specify color of paint, quality of paint,
number of applications, quality of workmanship and
the year and month in which each hangar or building
is to be painted, if needed). Lessee shall
complete the painting in accordance with such
specifications within six (6) months of receipt of
notice from Lessor. Lessee agrees to pay all costs
of the required painting. Failure of Lessee to
complete the painting required by Lessor's City
Council •jithin the six (6) month period shall
constitute Lessee's default under this Lease.
(b) gtoraae. Lessoo shall not utilize or permit others
J to utilize areas on the Premises which are located
on the outside of any hangar or building for the
ALMAND LEASE/Page 7
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storage of wrecked or penaanently disabled air-
craft, aircraft parts, automobiles, vehicles of
any type, or any other equipment or items which
would distract from the appearance of the Premises.
(7) Quit Possession. Lessee shall quit possession of the
Premises at the end of the primary term of this Lease 1J!
or any renewal or extension thereof, and deliver tap the
Premises to Lessor in as good condition as existed when
possession was taken by Lessee, reasonable wear and
tear excepted.
(8) Chemicals. Lessee shall properly store, collect and
dispose of all chemicals and chemical residuest
properly store, confine, collect and dispose of all
paint, including paint spray in the atmosphere, and
paint productsi and comply with all local, state and
federal laws and regulations governing the storage,
handling or disposal of chemicals and paints. Lessee
shall not utilized, store, dispose, or transport any
material, fluids, solids or gaseous substances on the
Premises which are considered by the Environmental
Protection Agancy to be a hazard to the health of the
general public and undertake any activity on the
Premises that would produce noxious odors.
(9) Sians. Lessee shall have t}:e right, at its own
expense, to place in or on the Premites signs
identifying Lessee. The signs shall be of a size,
shape and design, and at a location or locations,
approved by the Lessor and in conformance with any
overall directional graphics or sign program
established by Lessor on the Airport. The signs shall
be maintained in repair. Notwithstanding any other
provision of this Lease, the signs shall remain the
property of Lessee. Lessee shall remove, at its
expense, all lettering, signs and placards so erected
on the Premises at tho expiration of the term of this
Lease or extensions thereof.
(10) Use oL RunwaYa and Taxiways. That because of the
present sixty thousand (60,000) pound continuous use
weight bearing capacity of the runway and taxiways of
the Airport, Lessee shall limit all aeronautical
activity including landing, take-off and taxiing, to
aircraft having an actual weight, including the weight
of its fuel, of sixty thousand (60,000) pounds or less,
until such time that the runway and designated taxiways
on the Airport have been improved to handle aircraft
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of a greater weight. cased on qualified engineering
st-sdies, the right restrictions and provisions may
be adjusted up or down by Lessor and Lessee agrees to
_,,.abide by any such changes or revisions ~as such studies
may dictate. "Aeronautical Activity referred to in
this clause shall include that activity of the Lessee,
its agents, subcontractorso and invitees.
disregard the provisions of this
Lessee negligently
section, Lessor may immediately terminate this Lease.
Lessee agrees to pay to Lessor upon demand for any
tnat gresul s determined violation of thisisectionYOperty
(11) pAlkiilg• The parking of motor vehicles on Airport
property by Lessee, Lessee, aa guest louse o rinvitees, ionsshall
be subject to any g
directions imposed by Lessor.
C, Connection to Utilities. Lessor may connect to any exist-
ing water mains serving ses, accovdancG
specified by Lessor
pa s
payment any tap p or connection fees, provided, however,
ordinancees s applicable to utility
water or sewer pro
Lessee Lhnas a result loftthe connections made.
rata payments
D, kit ment of V1ola Should Lessee violate any law,
rule, restriction or regulation of the Lessor of Denton or the
Federal Aviation Administration, or should the Lessee engage in or
permit other persons or agents to engage in activities which could
produce hazards or obstruction to air nvraraftn navigational ionsatoid
visibility or interference with any a
station or device, either airborne or on the ground, then Lessor
shall state such violation in writing and deliver written notice
t. Lessee or Lesser's agent on the Premises, or tc the person on
the Premises who are causing said violation, and upon delivery of
such written notice, Lessor shall have the right to demand that the
person responsible for the violation cease and desist from all such
activity creating the violation. In such event, Lessor shall have
the right to demand that corrective action, as required, be
commenced immediately to restore the Premises into conformance with
the particular law, rule or aeronautical regulation being violated.
Should Lessee, Lessee's agent, or the person responsible for the
violation fail to cease and dosist from said violation and to
immediately commence correcting the violation, and to complete said
corrections within twenty-tour (24) hours following written
notification, then Lessor shall have the right to enter on to the
Premises and correct the violation, and Lessor shall not be
responsible for any damages incurred to any improvements on the
Premises as a result of the corrective action process. Lessor
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(30)fdthe repairs and
shall submit an invoice t oiLessee fortthe cost
Lessee shall pay said of Lead. Within thirty (30) days after the date
E. Born ina Lessee shall at its own expense record
of execution of this Leaser on County a copy of this Lease chn rethe Real Proerty corded lease shallcbe providedtto Lessor.
Texas, a copy
VI. RIGHTS AND OBLIGATIONS OF LESSOR
ornvided 8v Le§~4~L• Within sixty (60) days of
mnro~e~
A. I
the effective date Hof this Leasa~ eLessor xtension shall to thet existing
install, at Lessors expense, located on the Premises, so
underground stormwater drainage Pipe
that the stormwater drainage pipe will extend beyond the bjundaries
of the Premises. and
B. Peaceful Eniovment. That on payment of rent, fees, a
performance of the covenants and agreements on the part of Lessee
to be performed hereunder, Lessee shall peaceably hold and enjoy
the Premises and all rights and privileges herein granted.
O, r DRIJAnce. Lessor warrants and represents that in ththe
at
establishment, construction and operation of the Airport,
with all
Lessor has heretofore and at this time is complying
the
existing rules, regulations, and criteria tearia ist otherributed
governmental
Federal Aviation Administration, o
authority relating to and including, but not limited to, noise
abatement, over-flight in landing Or easements takeoff, to adjoining end3 that contiguous
areas, Lessee
will not be legally liable for any action of trespass or similar
cause of action by virtue of any aerial operations over adjoining
property in the course of normal takeoff and landing p
from the Airport. Lessor further warrants and represents that at
all times here
or an same, thatditiwillhcontin a to dco~mply with the foregoing. ension of renewal or ish
D. E 4nte . Lessor shall have the right to establish
Airport
easements, at no cost t8 rrvvices,toon from the , or Premiacses ross for the the pp
of providing utility public facilities on the
property or for the construction of p
Airport. However, any such easements shall not interfere with
Lessee's use of the Premises and Lessor shall restore the property
to its original condition upon the installation of any utility
services on, in, over or under any such easement at the conclusion to le of such construction. Lessee shall not have rightcised right
fees, charges, or receive any compensation for any exe
of easement by Lessor or Lessor's authorized agent.
ALMAND LEASE/Page 10
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VII. LEASEHOLD AND TAXIWAY IMPROVEMENTS
A. Imorovementg_ by _Lessee. Lee:ee may construct upon the
Premises, art.its own cost and expense, an aircraft storage hanger,
office and bathroom facilities, and other buildings, hangars,
structures, and leasehold improvements that Lessor and Lessee
mutually agree are necessary for the use of the Premises authorized
by this Lease.
B. Reovired Plat and Building Plans. Lessee shall, prior to
constructing any i!provements on the Premises, submit to the Lessor
for its approval, a plat of the property and the detailed con-
struction and building plans and specifications for the proposed
improvementa. The required plat and plans shall be submitted in
the form and manner specified by Lessor's ordinances and Lessee
shall, at the time of submission pay all processing, permit, and
approval fees applicable thereto, as specified by Lessor's ordi-
nances. The plat submitted shall conform to regulation and
requirements of Lessor's Subdivision and Land Development Regula-
tions.Any building, hanger, or other improvement plans and
specifications submitted for initial construction, or any addi-
tional improvements to be made thereafter, shall conform to the
following requirements;
(1) Buildings, hangers, or structures shall confors with
and be compatible with the overall size, shape, color,
quality, design, appearance, and general plan of the
program established by the Lessor's Master Plan for the
Airport, as approved by the city Council, copies which
are on file at the Office of the Airport Manager and
r the City Secretary.
(2) The regulations and requirements of the Lessor's
Building, Fire, Electrical, Plumbing, and other
applicable Codes and ordinances of Lessor applicable
to the improvements to be made.
(3) All buildings, including hangers, shall be designed and
constructed so as to have an anticipated life o! at
least twenty-five (25) years.
(4) Any rules or regulations of the any Federal or State
agency having jurisdiction thereof.
(5) Contain the estimated cost of the construction of the
improvements to be made.
C. Apprg ¢1_4f Plana Within sixty (60) days of proper
t + submission of the plat and plans, and payment of the applicable
ALMAND LEASE/Page it
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fees, Lessor shall approve or disapprove the plat and plans.
Should Lessor fail to approve or disapproplat ve ofatheplansrequired plat
or plans within the sixty (60) Y shall be
deemed approved. Should the Lessor timely disapprove the plat or
plans, it Shill give notice to the Lessee of the reason for the
disapproval. No construction of any improvements shall begin until
and unless the plans and specifications are approved by Lessor.
D. Apia^P Taxiwav Access.
(1) Taxiwav Imorovem~~s by Lessee. The Lessee acknow-
ledges that on the effective date of this Lease, three
are no existing taxiway improvements to serve the
Premises and that Lessee shall be responsible, at no
cost to Lessor, of providing any necessary taxiway
improvements which are neces:awry to serve the Premises.
The area designated as "taxiway" on attachment "A"
shall be the general area used, as more specifically
designated by Lessor, to provide for taxiway access to
serve the Premises. Prior to beginning the taxiway
improvements, the plans therefore shall be submitted
and approved in accordance with the provisions for
other leasehold improvements.
(2) ~ intenance and UsA of Taxi ay Provided-by JAose
Lessee shall be responsible for the maintenance of the
taxiway access provided, and shall keep the taxiway in
good condition, free of obstructions and defects. The
use of the improved taxiway access shall be subject to
the reasonable rules, regulations, or directives of
Lessor.
E. ownership of_XIDQ.rovements. All buildings and improvements
ccnstructed upon the Premises by Lessee shall remain the property
of Lessee throughout the term of t..e Lease, except as otherwise
provided in this Lease. All buildings and improvements of whatever
nature remaining upon the Premises at the end of the primary term,
the n property extension of thereof, tessor abof this solut ly a in shall without automatically c st oto
Lessor.
F. giant of Lessor to Purchase lianaar or guildina. In the
event that Lessee should elect to sell hangars or buildings and
other improvements situated upon the Premises at the time Lessor
has the authority to do so, Lessor shall first be offered the right
to purchase the improvements at a value determined by having such
improvements appraised b,, three appraisers, one appointed by
Lessor, one appointed by Lessee, and one appointed by the two
appraisers. The costs of the appraisal shall be paid by Lessor.
ALMAND LEASE/Page 12
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Within sixty (60) days of the delivery of a written appraisal
report by the appraisers to Lessor, shall notify Lessee in writing
of its decision to purchase all or part of the hangers or buildings
to be sold:---Ff Lessor exercises its right to purchase, it shall
make payment to Lessee of the appraised value of the buildings or
hangers to be purchased within thirty (30) days of the written
notice.
G. Removal of Hangars or Buildings. In the event that Lessee
should remove any building or hangar from the Premises, where such
removal is authorized by this Lease, Lrssee herein agrees to comply
with the following terms:
(1) Prior to commencing the hangar or building removal
process, the Lessee and Lessor shall agree on the beat
mothod to remove the building, including where to cut
water lines, electrical wire, plumbing and other
fixtures or utilities, so as to cut said fixtures to
allow the future use of these fixtures.
f (2) The building shall be removed completely from the
surface of the concrete -lab and up, with the exception
of cut utility lines,. All interior fixtures shall be
removed including sinks, commodes, dividing walls and
all other iteus or fixtures that would prevent the
concrete slab from being as free as possible from all
obstructions.
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(3) Removal of hangars or buildings shall begin and be
completed prior to Lessee's designated termination
date.
(4) The hangar or building slab, the aircraft parking
apron, the taxiway, and all other improvements on the
Premises shall remain on the Premised and shall become
the property of the Lessor without costa to Lessor.
(5) Lessee shall be responsible for the removal of all
refuse and debris from the Premises prior to vacating
the Premises.
(6) Lessee shall be responsible for all costs involved in
the removal of the hangar or building, including costs
of permits or fees.
1 (7) Lessee shall be responsible for any damage caused to
I any improvements on the Premises during the building
or hangar removal process, and Lessee herein agrees to
repair or replace, at Lessee's expense, any impro,6e-
AUWD LEASE/Page 13
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ments damaged by Lessee during the removal of said
structures. J'
VIII. SUBROGATION OF MORTGAGEE 1
ssee shall have the right to place a first mortgage 1 en
LOS
its leasehold in an amount not to exceed eighty percent (80%)
ements. The terms a
of the cost of the capital improv the eapproval of Lessor
of such mortgage loan shall be subject to
are as
ion, toiLefi ores oLenderf the dutiedocu rights including the
and Lessee shall
loan application, to Lessor-
follows:
(1) The Lender shall have the right, in case of default, to
assume the rights and obligations the Lfurthererightato
become a substituted Lessee, with
party, subject to
Lessee's interest to a third paY.
assign the
on assignment Lease 1
approval of Lessor. Lender's obligations under this
up to a
as substituted Lessee by Lessor.
third party as app
e of the right
condition precedent to the exercis
shall notify
j
{2} As a
granted to Lender by this paragraphs rain h the Lender event payments
Lessor of all action taken by ent. Lender shall also
such loans shall become delinquent
change in the identity
notify Lessor, in writing,
or address of the Lender.
All notices required by the Lease to be given by Lessor the
to Lessee shall also be given by rLessor to esided Lessor Lendehastbeen
same time and in the same manner p
furnished with written notice of Lender's interest and
sCit uch
its address. Such notice shall be pon r~ctu the
Secretary and the Airport Manager. Lessee to
notice, Lender sha l have the same rights as
correct any default.
ix. INSURANCE
A. Lessee shall maintain continuously in effect at all times
the term of this Lease or any extension thereof, at Lessee's
during
expense, following insurance coveragss
(1) comprehensive General Liability insurance covering the
premises, the Lessee, its personnel and its Aerations
on the Airport, for bodily injury and property
ALMAND LEASE/Page 14
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and combined single
in the minimum o amount of basis-
limits on a p
(g}-.Eire and extended the Lessee e either as value
all facilities used by by
this tion of or erected the Lessee subsequent to the
execu
8. All policies shall be issued by a compa theuthorizedcto do
business in the State of Texas, be approved by th policies shall name the
of which shall be provided to Lessor. The Lessor as an ad30) days written notice to thelLessordpriorr to
minimum of thirty y ( )
~ the effective date of any cancellation or lapse of such policies.
C. During the original or extended term of this Lease Lessor
herein reserves the right to adjust
Lessee inc ea eto he lie eility
insurance amounts required
additional rider, provisions, or certificates of insurance, and
Lessee hereby agrees to provide any such insurance requirements a requirements
may be required by Lessor; provided however, that any shall be commensurate with insurance requirements at other public
use airports similar to the Airport in sire and in scope of in sstion of the
aviation activities, located ose olethis tLeaseeYthe eSouthwestern
United States. For the purp
region of the United Stehes£eshall deralbAviationaAdministration,as the
Southwestern region by
D. Lessee herein agrees to comply with all increased or
adjusted insurance requirements that may be required by the Lessor
throughout the original or extended term limits of Lease in ludind
types of insurance and monetary amounts to comply with said insurance requirements within sixty (60) days
following receipt of a notice in writing from Lessor stating the
increased or adjusted insurance requi emins. essee ashall mounts ve
the right to maintain in force types
insurance which exceed Lessor's minimum insurance requirements.
thosa ike
E. In the event that State law should be amended to require exceed
types of insurance or insurance
irports inothes oithwestern r gionooflthe
or similar public use a i
United States of America, then in such event, Lessor steal es have
-&in force ecified by State ELaw.
the insurancet orothe amount that tinsLessee urance asi sp
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ALMAND LEASE/Page 15
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X. INDEMNITY
indemnif and hold rmlssor its
A. Lessee agents, emp3oyeesCe andorepresentatives fromaandeagainst alldlia-
bility for any and all claims, suits, demands, or actions arising
from or based upon intentional oTene ligentiacts or omissions on senta
ves, employees,
mem the part of Less visitors agents contractors and subcontractors, or
burs, patrons,
sublessees, if any, which may arise out of or result from Lessee's
occupancy, or use of the Premises or activities conducted in
connection with or incidental to this Lease.
B. This Indemnity Provision extends to any and all such
of the type of relief
claims, suits, demands, or actions regardless
sought thereby, and whether such relief is in the form of damages,
judgments, and costs and reasonable attorney's fees and expenses, his I or any other legal it regardlessfof the nature.ofTthe injuryior
- provision shall apply death to persons or damage to
harm alleged, whether for injury or
property, and whether such claims be alleged at common law, or
statutory, or constitutional claims, or otherwise. This Indemnity
Provision shall apply whether the basis for the claim, suit,
demand, or action may be attributable in whole or in part to the
of its agents, representatives, employees,
Lessee, or to any
members, patrons, visitors, contractors, and subcontractors,
sublessees, if any, or to anyone directly or indirectly employed
by any of them.
C. This Indemnity provision also extends to any wclaim are
liability for harm, injury, or any damaging
directly or indirectly attributable to premise defects or
conditions which exist or
defectshbemay inghexpresslyawaivedpby
and
the Premise.!, any
Leases. Lessee uldutot any a d allagrees
claims0 suits,this
demands,~ior
Provision shall app Y Y
actions based upon or any arising ofrom
patrons, visitors,
itss member Cclaim
on behalf of Lessee or r any
agents, employees, contractors and subcontractors, or sublessees,
if any.
'E D. It is expressly understood and agreed that the Lessor shall
not be liable or responsible for the negligence of Lessee, its
agents, servants, employees or sublessees, if any. Lessee further
agrees that it shall at all times exercise reasonable precautions
' for the safety of, and shall be solemployees, y responsible
nsi le fos,the safety
of its agents, representatives, patrons,
visitors, contractors and subcontractors, sublessees, if lies, aand nd
or protection
prowell pe,°ty as of for the
other i persons.lpp
other equipment persons, , the as
11
ALMAND LEASE/Page 16
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E. Lessee and Lessor each agree to give the other party prompt
and timely notice of any such claim made or suit instituted which
in any way, directly or indirectly, contingently or otherwise,
affects or-tight affect the Lessee or the Lessor. Lessee further
agrees that this Indemnity Provision shall be considered as an
additional remedy to Lessor and not an exclusive remedy.
XI. CANCELLATION BY LESSOR
All the terms, restrictions, covenants, and conditions
pertaining to the use and occupancy of the Premises are conditions
of this Lease and the failure of the Lessee to comply with any of
the terms, conditions, restrictions, covenants, and conditions
shall be considered a default of this Lease, and upon default, the
Lessor shall have tha right to invoke any one or all of tho
following remedies.
A. Should Lessee fail to pay the monthly rental amounts or
fees prescribed in this Lease, such failure shall constitute a
default of this Lease, and Lessor may give written notice to Lessee
of Lessee'€ failure to pay and demand payment in accordance with
the Lease terms. Should Lessee fail to pay the monthly rental
amount within twenty (20) days following receipt of written notice
from Lessor, then Lessor may terminate this Lease.
B. In the event that Lessee fails to comply with any other
terms, conditions, restrictions and covenants pertaining to this
Lease, Lessor shall give Lessee notice of said breach, and request
Lessee to cure or correct the same. Should Lessee fail to correct
said violation(s) or breach within thirty (30) days following
receipt of said notice, then Lessor shall have the right to
terminate this Lease. Should this Lease be terminated by Lessor
for failure of Lessee to correct said breach or violation within
the thirty (30) day cure time, Lessee shall forfeit all rights to
all improvements on the Premises and all improvements on the
Premises shall become the property of the Lessor.
C. In addition to termination of this Lease for the breach of
terms and conditions herein, the Lessor shall have the right to
terminate this Lease for the following reasons:
(1) In the event that Lessee shall file a voluntary
petition in bankruptcy or proceedings in bankruptcy
shall be instituted against Lessee and Lessee
thereafter is adjudicated bankrupt pursuant to such
proceedings, or any court shall take jurisdiction of
Lessee and its asseto pursuant to proceedings brought
under the provisions of any federal reorganization act;
ALMAND LEASE/Page 17
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or if a receiver shall take jurisdiction of Lessee and
its assets pursuant to proceedings brought under the
provisions of any federal reorganization act; or if a
-..receiver for Lessee's assets is appointed.
(2) In the event that Lessee should make an assignment of
this Lease, for any reason, without the approval of and
written consent from Lesser.
D. Upon termination or cancellation of this Lease and provided
all monies due Lessor have been paid, Lessee shall have the right
to remove its personal property, provided such removal does not
cause damage to any part of the hangar, structure or improvements.
Lessee shall remove all personal property from the Premises within
ten (10) days after the termination. If Lessee fails to remove
its personal property as agreed, Lessor may elect to retain
possession of such property or may sell the same and keep the
proceeds, or may have such property removed at the expense of
Lessee.
where, upon termination of the Lease, the fixed improvements
become the property of Lessor as provided herein, Lessee shall
repair, at its own expense, any damage to the fixed improvements,
resulting from the removal of personal property and shall leave
the Premises in a neat and clean condition with all other
improvements in place.
E. Failure of Lessor to declare this Lease terminated upon the
default of Lessee for any of the reasons set out shall not operate
to bar, destroy, or waive the right of Lessor to cancel this Lease
by reason of any subsequent violation of the terms hereof. The
acceptance of rentals and fees by Lessor for any period or periods
after a default of any of the terms, covenants, and conditions i
herein contained to be performed, kept, and observed by Lessee
shall not be deemed a waiver of any rights on the part of the
Lessor to cancel this Lease for failure by Lessee to so perform,
keep or observe any of the terms, covenants or conditions hereof
to be performed, kept and observed.
XII. CANCELLATION BY LESSEE
Lessee may cancel this Lease, in whole or part, and terminate
' all or any of its obligations hereunder at any time, by thirty (30)
days written notice, upon or after the happening of any one ^f the
following events:
(1) issuance by any court of preventing or restraining the
use of said Airport or any part thereof for Airport
ALMAND LEASE/Page 18
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purposes; J
(2) the breach by Lessor of any of the covenants or agreements 1
cewtained herein and the failure of Lessor to remedy such
breach for a pert,>d of ninety (90) days after receipt of
a written notice of the existence of such breach; d
(3) the inability of Lessee to use the Premises and facilities 1
continuing for a longer period than ninety (90) days due
to any law or any order, rule, or regulation of any
appropriate governmental authority having jurisdiction
over the operations of Lessor or due to war, earthquake
or other casualty; or
(4) the assumption or recapture by the United States Govern-
ment or any authorized agency thereof of the Premises for
the maintenance and operation of said Airport and
facilities or any substantial part or parts thereof.
{
Upon the happening of any of the four events listed in the
f preceding paragraph, such that the Premises cannot be used for
authorized purposes, then Lessee may cancel this Lease as
aforesaid, or may elect to continue this Lease under its terms.
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X1II. MISCELLANEOUS PROVISIONS
A. Entire Agreement. This Lease constitutes the entire r
understanding between the parties and as of its effective date
supersedes all prior or independent agreements between the parties
covering the subject matter hereof. Any change or modification
hereof shall be in writing signed by both parties.
B. Subletting or Assignment. The Lessee shall not rent, or
sublease the Premises, or any portion thereof, or assign this
Leaao, without prior written consent of the Lessor. If approved
by Lessor, any tonant, sublessee, or assignee shall be subject to
the same conditions, obligations and terms as set forth herein.
C. Lens Binding-on Successors and Assigns. All covenants,
agreements, provisions and conditions of this Lease shall be
binding upon and inure to the benefit of the respective parties
! 1 hereto and their legal representatives, successors or assigns. No
modification of this Lease shall be binding upon either party
unless written and signed by both parties.
I~ D. Effect of Condemnation. If the whole or any part of the
Premises shall be condemned or taken by eminent domain proceedings
by any city, county, state, federal or other authority for any
ALMAND LEASE/Page 19
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purpose, then the term
of this Lease shall cease on the part so shall taken frotaday the nd the ossession of that
from
bop id upato that day, anqui
for any purpose
that day Lessee shall have the right to continue in the possession
of the remainder of the Premises under the terms herein provide,,
except that the rent shall be adjusted to such amount as the
parties hereto shall negotiate; but, under no circumstances shall
the rent be grea•cer than the rental per square foot provide for
herein. All damages awarded for such taking of and for any public
purpose shall belong to and be the
struturespe improvements.orAbusinesses
awarded for such taking of
~ that were constructed by Lessee shall be reflective of their value
for the remainder he Lease term and be awarded to Lessee, the
remainder to be awarded to TAssor.
E. Severs tv, If any provision hereof shall be finally
declared void or illegal by any court or administrative agency
having jurisdiction, the entire Lease shall not be void; but the
remaining provisions shall continue in effect as nearly as possible
in accordance with the original intent of the parties.
Any notice given by one party to the other in
connection with this Lease shall be in writing and shall e sand
{ by registered mail, return receipt requested, with postage
registration fees prepaid, as follows:
1. If to Lessor, addressed to:
City Manager j
City of Denton
215 E. McKinney
Denton, Texas 76201 ,
2. If to Lessee, addressed to: `
J. R. Almand, M. D. 0%00""6010, 1
Carrier Parkway 6 Dalworth Street j
Grand Prairie, Texas 71050 I
receipt. received on the date of
daemed have
Notices
receipt as ,
G. HUAInqg. The headings used in this Lease are intended
of this not define or limit the
for convenience of reference only and do
Les- .
scope or meaning of any provision
M. ,overnc' ina Law• This Lease is to be construed in accorda:ica
with tha laws of the state of Texas.
ALMAND LEASE/Page 20
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IN WITNESS WHEREOF, the parties have executed this Lease as
of t!ie day and year first above written.
CITY OF DENTON, TEXAS, LESSOR
BY:
LLOYD HARRELL, CITY MANAGER
ATTEST:
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JENNIFER WALTERS? CITY SECRETARY
APPROVED AS TO LEGAL FORM:
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
BY:
I
ti J. R. ALMAND, M.D.
LESSEE
BY:
TTtTLE:
ATTEST:
990MPdt! \j
ALMAND LEASE/Page 21
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THE STATE OF TEXAS
COUNTY OF DENTON
before me on the day
This instrument was acknowledged
by gLloyd V. Harrell, City Manager
of a municipal corporation of the State
of tho City of Denton, Texas,
of Texas, on behalf of said corporation.
NOTARY PUBLIC, STATE OF TEXAS
I _
My commission expires:
f 'E
THE STATE OF TEXAS
VAf-A-
COUNTY OF bMPPM
This i strument was acknowledged before me on the ~ day
, 19890 by J. R. Almand,
~ omen
NOTARY PUBLI STATE OF TEXAS
My commission expires:
J
C:\WP50\ALMAND
ALMAND LEASE/Page 22
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