HomeMy WebLinkAbout05-02-1989
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AGENDA
CITY OF DENTON CITY COUNCIL
May 2. 1989
Work Session of the City of Denton City Council on Tuesday, May
2, 1989, at 5:30 p.m. in the Civil Defense Room of City Hail,
215 E. McKinney, Denton, Texas at which the following items
will be considered:
5:30 p.m.
Note: Any item listed on the Agenda for the Work t;ession may
also be considered as part of the Agenda for the
Regular Meeting.
1. Receive a mid-year audit update by Deloitte, Haskins &
i' Sells.
2. Discussion regarding proposed electric utility rate
reduction.
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3. Discussion of CDBO funding recommendations.
e. Receive a 9-1-1 status report.
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5. Discussion of possible amendment of H82690 relating to
administrative adyudirition of parking offenses.
6. Executive Session:
j A. Legal Matters Under Sec. 2(e), Art. 6252-17
1 V.A.T.S.
B. Real Ebtate Under Sec. 2(f), Art. 6252-17
V.A.T.S.
C. Personnel/Board Appointments Under Sec. 2(g),
Art 6252-17 V.A.T.S.
1. Consider appointments to the Main Street J
Committee and the Bicentennial Census
Complete Count Committee.
Regular Meeting of the City of Denton City Coup-il on Tuesday,
May 2, 1989, at 7:00 p.m. in the council Chamb, ~ of City Hall,
215 E. McKinney, Denton, Texas at which the following items
will be considered:
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7:00 p.m.
1. Consent Agenda
Each of these items is recommended by the Staff and
approval thereof will be strictly on the basis of the Staff
recommendations. Approval of the Consent Agenda authorizes the
City Managir or his designee to implement each item in 1
accordance with the Staff recommendations.
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City of Denton City Council Agenda
May 2, 1989
Page 2
Listed below are bids and purchase orders to be
approved for payment under the Ordinance section of the
agenda. Detailed back-up information C;a t tech into tie
ordinances (Agenda items 2.A, 2.B,
discussdany on the item prior to approval of theoordi ordinance. Members to
A. Bids and Purchase Orders:
1. Bid 149973 - Precast Manholes
2. Bid 119977 - Bonnie Brae Paving
3, P.O. 489679 - Southern Engine Pump
B. Tax Refunds
1 Windsor Consider Parapproval of k Developmnt,a tax refund for
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2. Consider approval t Morof a tgage. refund for Ernest
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3. Consider approval of a tax refund for David
Weiss/Murray Mortgage.
2. Ordinances
A. Consider adoption of an ordinance accepting
I competitive bids and providing for the award of
Contracts for equipment, supp)iesor services. e of materials,
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B. Consider adoption of an ordinance accepting
contracts vfor ipublic and providing for nimprovements ward of
C. Consider adoption a ordinance providing *ases t
the expenditure of teds for pure of
materials or equipment which are available from
only one source in accordance with the provisions
of state law exempting such purchases from
1 requirements of competitive bids.
I D. Consider adoption of an ordinance reducing the
Energy Cost Adyustment (Rate Schedule ECA).
E. Consider adoption of an ordinance authorizing the
execution of a revision to a contract between the
for o an a Increase Dominion in he d contract Sulzer; and
City of providing Denton
pro price.
(The Public Utilitieb Board recommends approval)
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City of Denton City Council Agenda
May 2, 1989
Page 3
F'. Consider adoption of an ordinance approving an
agreement between the City of Denton and
Credicom, Inc. for the collection of overdue
utility accounts. I
3. Resolutions
A. Consider approval of a resolution appointing a
Bicentennial Census Committee.
4. Miscellaneous matters from the City Manager.
5. Official Action on Executive Session Items:
A. Legal Matters
B. Real Estate
C. Personnel
7. Board Appointments
6. New Business:
This item provides a section for Council Members to
I suggest items for future agendas.
' 7. Executive Session:
A. Legal Matters Under Pea. 2(e), Art. 6252-17
V.A.T.S.
B. Real Estate Under Sec. ?.(f), Art. 6252-17 I
V.A.T.S.
C. Personnel/Board Appointments Under Sec. 2(g),
Art 6252-17 V.A.T.S.
C E R T I F I C A T E
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1 certify that the above notice of meeting was posted on the
bulletin board at the City Hall of the City of Denton, Texas,
on the day of 1989 at o'clock
E (a.m.) (p.m.)
CITY SECRETARY
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May 2, 1969
CITY COUNCIL AGP.NDA ITEM
TO: MAYOR AND MEMBERS OF THE CITY COUNCIL
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FROM; Lloyd Harrell, City Manager
RE: Consider ordinance to Reduce Energy Cost
` Adjustment
RECOMMENDATION:
The Utility Staff recommends to the City Council
that the attached ordinance reducing the ECA be
approved.
SUMMARY/BACKGROUND I
Effective May 1, 19890 TMPA reduced tLe demand charge i
to Denton from $31.51/KW/month to $28.93/KW/month
which results in a reduction of $2,561,80 for 1990.
In balancing this reduction in cost with some
escalation of basic electric system costs such as
1 natural gar:, personnel and maintenance, the Electric
r j Department is projecting a net gain of $2,058,000 for
{ 1990. The 1989-90 pro formas have incorporated the
revised TMPA reductions. However, it may be pointed
out that the 1988 pro forma shows a $469,000 loss.
Thus, if the TMPA reduction hai not occurred, these
pro formas would have shown that a rate increase
would have been required due to increases of costs in
personnel, fuel, equipment etc.
f During the PUB meeting of April 26, 1989, the Board
recommended the following:
11 A comprehensive rate study be conducted to
determine the restructuring of the existing
rates in view of TMPA reduction in demand charge
and resulting surplus shown in the original
budget pro forma. The revised rates should be
r' made effective October 1, 1989.
2) In order for the electric consumers to realize
immediate savings, the Board recommended that a
rate decrease be made for the interim period
(May 2 to September 30, 1989,) until the
comprehensive study is completed.
In view of the above, the Staff recommends that the
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a current ECA be reduced form 2.00/KWH to 1.90/KWH. A
Public Utilities Hoard meeting has been scheduled for
r` May 2, 1989, at 7:00 AM for official recommendation
of the proposed rate chantse.
FISCAL IMPACT;
The financial impact can be seen by comparison
of the attached pro formas. The pro forma,
Exhibit I, with the 20/KWH ECA shows the effect
of the TMPA ree4Qction without a change in the
rates. The pro forma, Exhibit II, with the
1.90/KWH shows .he effect of a reduction in
revenues. The neds:ction in revenue is shown in
line 37 as an expense item. The effect on the
Utility is shown in line 42. '
I PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
City of Denton Municipal Utilities, citizens, city
Council, Legal Department.
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Resp fully submitted,
Lloyd V. Harrell
City Manager
' P epared/Approved by
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E. B.' Tullos;, Director
Electric Services
Exhibit I: ECA Cost Adj. Schedule
II: ECA Cost Adj. Schedule
Ills Minutes PUS Meeting of 4/26/89
IVs Proposed Ordinance
CCAGENDA.ECA
002
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21-Apr-89 ELECTRIC SERVICE PROFORMA
10:32:06 U X 1000)
ACTUAL ACTUAL EST/ACT rY Z~ ECA
1987 1088 1989 1950
1 NET SALES (MdH) 696,240 724,456 721,206 761,649
2 Rev cents/KWH 7.63 6,76 7,44 7.35
REVENUES
3 Residential 610,530 015,587 020,140 621,441
4 Commercial 29,126 27,369 29,935 30,923
5 Oovernmemt 2,709 21660 3,112 2,189
6 St/Highway Light 238 273 334 733
7 0-0 Fees 89 118 105 111
8 Temporary Service 47 40 60 57
9 SUBTOTAL - CUST REV 0620344 048,946 053,666 066,660
10 Off Sys Sales 1,685 21674 11881 21139 1
11 Wholesale Capacity 351 0 650 11498 ,
- 12 Other El Charges 318 48 15 10
13 TMP? Coverage Rat 59624 60061 61242 60163
14 TMPP Surplus 1,526 11667 0 0
15 Reconnect Fees 10 23 20 20
16 Aid in Construction 101 63 102 65
17 Cuct Connect Fees 200 205 216 221
12 Motor
a 17 16
16
20 Service Center Rents 104 156 166 213
21 Sale of Scrap 1 1 6 5 j
22 M1sc Income 143 66 30 31
23 Interest (Oper) 418 716 810 696
24 Interest (Non-op) a 466 421 141 307
25 TOTAL REVENUES 663,265 061,013 w
EXPENDITURES 663,861 067,046
26 Payroll 64,OT1 04,300 04,430 060643
27 Supplies 234 366 364 416
28 Maintenance 19064 10167 11662 21013
29 Services 402 602 611 983
30 Ins t Sundry 253 404 006 694
31 Bad Debt 666 761 532 652
32 Admin Transfers 1,447 11228 11320 10396
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SUBTOT OL4 $6,118 68,726 60,869 611,596
33 Purchase Pow a Fuel 47,139 41,060 41,908 401117
34 MET OPER REVENUES 68,000 06,226 06,074 090333
CAP AND OTHER NON OPEA EXPENSES
35 fixed Assets 6664 6648 $991 $1,206
36 Debt Service 3,224 31106 31060 3,967
37 Other 10400 60 0 0
1 38 Rot On Inv Trans 1,181 1,890 1,055 10940
39 Inc in Work Cap 0 0 0 162
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40 TOT NON OPER EXP 06,946 06,694 060021 019216
/ 41 TOTAL EXPENDITURES 62,200 61,482 63,108 64,987
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{ 42 NET MIN/LOSS(25-41) 01,065 (0469) 663 02,056
43 DEBT SER (Cents/KWH) 0.464 0,429 0,426 0.524
44 DEBT SER COV (34/36) 2,48 1.68 1.98 2.35
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? 21-Apr-89 ELECTRIC SERVICE PRO FORMA
X 1000) 1E X H I BIT..
12;19,25
ACTUAL ACTUAL EST/ACT FY
1987 1988 1989 1990 1.9Q ECA
1 NET SALES (4WH) 695,240 724,486 726,378 757,549
2 Rev cents/XWH 7.53 6.76 7.44 7,35
REVENUES
3 Residential $19,535 $18,587 $20,140 121,447
4 Commercial 29,725 27,559 29,935 30,923
5 Governmemt 2,709 21560 3,112 2,789
6 St/Highway Light 238 273 334 333
7 0-0 Fees 89 118 105 111 i
8 Temporary Service 47 49 60 57
9 SUBTOTAL - COST REV $52,344 148,946 $53,686 3551660
10 Off Sys Sales 1,585 2,674 1,887 2,139 {
11 Wholesale Capacity 351 0 650 1,498
12 Other E1 Charges 318 48 15 10
13 TMPP Coverage Rat 5,624 61061 6,242 6,163
14 TMPP Surplus 11525 1,561 0 0
15 Reconnect Feas 18 23 20 20
18 Aid In Construction 101 63 102 86
17 Cust Connect Fees 200 205 216 221
19 Meter Tampering 8 17 16 16
20 Service Center Pants. 164 156 156 213
21 Sale of Scrap 1 1 5 5
22 Misc Income 143 55 30 31
23 Interest (Oiler) 418 776 679 696
24 Interest (Non-op) 455 421 147 307
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25 TOTAL REVENUES $63,255 $61,013 $63,851 $67,045
EXPENDITURES
26 Payroll $4,071 $4,300 $4,430 15,543
21 Supplies 234 358 364 413
28 Maintenance 1,064 1,151 1,652 2,013
29 Services 492 502 677 983
30 Ins a Sundry 253 404 885 694
31 Bad Debt 555 781 532 $52
32 Admin Transfers 1,447 1,228 1,329 1,395
SUBTOT O8M $6,116 $8,728 $9,869 $11,595
33 Purchase Pow 8 Fuel 47,139 47,060 47,908 46,117
34 NET OPER REVENUES $8,000 $5,225 $6,014 $9,333
CAP AND OTHER NON OPER EXPENSES
35 Fixed Assets $554 $648 $997 $1,206
35 Debt Service 3,224 3,106 3,069 3,987 AL
37 Other 1,400 SO 3451 758*
38 Pet On Inv Trans 1,167 1,890 1,955 1,940
39 Inc In Work Cap 0 0 0 162
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40 TOT NON OPER EXP $6,945 $5,694 $8,366 -$8,G33
41 TOTAL EXPENDITURES 62,200 61,482 640143 65,145 i
l 42 NET GAIN/LOSS(25-41) $1,055 -($469) ($292) $1,300
43 DEBT SER (Cents/KWH) 0.464 0.429 0.423 0.524
44 DEBT SER COV (34/361 2.46 1.68 1,98 2.35 j
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EXCERPT
MINUTES PUBLIC UTILITIES BOARD MEETING
APRIL 26, 1989
BUDGET. PROPOSED 1989-90 UTILITY
6. REVIEW IRST DRAFT
DEPARTMENT
During 90 the
Utility rdDepartmentl Operating review of the proposed
advised that the Utility will have approximately $2
million over in revenue duo to the reduction of the
rate charged the cities by Texas Municipal Power Agency
(TMPA). Nelson requested the Board's direction in the
disposition average.
of this During general discussion, it waL considered that the
overage should be reduced approximately 50% holding
the balance in reserve until such time as the proposed
(approximsystem
analyzedelectric
and its withdrawal isfrom
tely
TWU takes cogeneration
the summer of 1991). Further, the Board requested that
the rates be restructured based on cost of service and
be made effective October 1. Nelson advised that
Garland has already given a 5% reduction to residential
customers only, Bryan has given a 5% reduction to all
customers, and Greenville has a proposed reduction and
a cost of service study pending.
LaPorte commented that this reduction should be
effective may 2--if not effective then, then
Stephens oIndmade icatedtthatthat thetime.
passTthrough
agreed Cen Mayor should
of these costs should be made soon, but not all of the
mone at this requested this be meeffshould ective bMayi2eandaplacede on Mayor
upcoming City Council agenda.
LaPorte asked Nelson for a recommendation on how we can
pass through the costa now- Nelson advised that the
reduction of the ECA will give a savings of $1.27 per
month per 850 KWHs to return all the positive cash flow
of $2 million. LaPorte asked if Nelson would agree that
a good idea would be to pass through one-half of these
costs now. Thompson indicated his agreement to this
concept, but that all customers should be treated
equally. Frady also agreed to this. Mayor Stevens
asked if there will there still be some left over to
have another electric rate reduction later in tho year?
Nelson stated, ye5~ sense n -halresthrouougho then
conduct a rate study,
The final consensus of the Board is that part of the
TMPA reduction is to be passed through by changing the
ECA from 2.004 to 1.92/kwh.
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DATE: 5/02/89
C I.T_y CQSIN&_Ii`~3 -P_OR T fQRMgI
TO: Mayor and members of the city Council
FROM: Lloyd V. Harrell, City Manager I
SUBJ: Discussion of CDBG Committee Recommendations. j
B mQ14MF.C1MI IQN : I
CDBG Committea recommends approval of Proposed
Statement of objectives and Projected Use of Funds.
All projects were approved by a unanimous vote of the
committee.
W-KGROUyp:
1989-90 funding allocation from the Department of
j Housing and Urban Development, Proposals were
solicited through public hearing process and adver-
tisements. Ten requests for projects/programs were {
I received, eight of these were formally considered by
the Committee through a hearing process. a
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f►MARY
! Attached minutes and recommendations provide information
as to Committee discussion and final recommendations.
PROGRANS.~EPARTMENT 0$ ~RQVPf-
Community Development Staff will continue to admini-
ster all projecte/programs.
~..I No impact on the general fund.
Res ctfully PLkbmitte(,JA
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c y Manager
Pr ared by:
Barbara Ross
Community Development Coordinator
App ova
! F ank Robbins
Executive Director for Planning 6 Development
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PROPOSED STATEMENT OF
C%MUNITY DEVELOPMENT OBJECTIVES
AND PROJECTED USE OF FUNDS
The objective of the City of Denton's Community Development Block Grant
Program is to support activities which are directed toward the specific
objective of development of viable urban communities by providing decent
housing, a suitable living environment, and expanding economic opportunity,
principally for persons of low and moderate income. The City anticipates
receiving approximately $653,966 for its 1988 program year. Proposed
activities and objectives are as follows.
1. Housing Rehabilitation $300,000.08
Continuation of the existing program to rehabilitatla substandard houses
inhabited by low or moderate income persons living in the City.
Objective: To bring existing housing into compliance with housing code
and arrest deteriorating neighborhoods in the target area.
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2. Demolition and Lot Clearance $159000.00
1 Continuation of the program to demolish and remove vacant, substandard
structures that contribute to the deterioration of neighborhoods.
Demolition activities will take place within the targeted area.
Objective: To arrest deterioration of targeted neighborhoods and
eliminate major health hazards in the target area.
3. Roof Repair/Heritage Oaks Apartments $818000.00
C Stripping and apartments' replacement of roofs, soffit and facia trim at
neritage Oaks. These units located at 2501 N. Bell Avenue, in the
targeted area provides housing for low-income elderly.
Objective: To bring existing housing into compliance with housing codes
and arrest t,ie deterioration of neighborhoods in the targeted area.
4. Alexandnr Street Drainage $551000.0P
Provisionn, of a drainage system to collect floodwaters from 28 acres in the
Morse and Wilson street areas. The drainage will be collected in inlets
and piped underground north of Wilson Street into the park where
Pecan Creek flows.
Objective: To upgrade infrastructure in the targeted area as part of the
process to stabilize neighborhoods.
1 S. MLK Drainage $120000.00
Drainage improvements at the Martin Luther King, Jr. Recreation Center
site.
Objective: To improve the quality of life and promote neighborhood
stabilization in the targeted area.
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Proposed Statement of
community Development Objectives
and projected use of Funds
page 2
b. Administration $1150543.00 1
Program management, coordination, monitoring and evaluation associated
with carrying out eligible grant activities. Including: staff r51aries;
Rental office Rehabilitataon t Program and Humantiesl
office administration equipment of a $500,000 suppliest
Services Budgets costs associated with low/moderate housing studies.
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05478
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1989 CDBG Committee
Budget Recommendations
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Request Recommendations
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bous i na AcS.i.~LiS~l~fi
Housing Rehabilitaticn $350,000 $300,000
Roof Repair/Heritage Oaks $124,125 $ 81,000
Cabinet Replacement/F;icenix
Apartments $107,543 $ -0-
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Anode Check/Gas line repair $ 4,700 $ -0-
Demo l lion &-Lot C l
~Ls3R~9_A9~~111~iQ&
Demolition of Substandard
Structures $ 15,000 $ 15,000
Public Fa-g-ilitiesA-[mPLQyAMents
MLK Drainage Improvements $ 20,000 $ 12,000
Evers Playground Equipment $ 20,000 $ -0-
Alexander Street Drainage $110,000 $ 55,000
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RL&Uq Services
Arise/Counseling, Support
Services for Teenagers $ 22,491 $ -0-
Denton YMCA Partners for
Youth $ 17,825 $ -0-
AdQ i.D.JjVLr-"- 9.n $115,643
CDBG Committee's recommendations include that excess funds in any
program budget be transferred to the Housing Rehabilitation
Prngram.
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Minutes
Community Development Block Grant Committee
Apri, 6, 1989
PRESENT: Sonya Wesley, Don Chipman, Katie Fleming, Sarah
Curtis Ramsey, Dennis Stephens,ReyTrejo,
Rosemary Rodriguez and Connie Wells.
STAFF
PRESENT: Birbara Ross, Community Development Coordinator and
Penny Black, Secretary
II
GUESTS
PRESENT: Marian Hamilton, Denton Housing Authority Director;
Jerry Clark, City Engineer; Bill Angelo, Public
Works; Robert Tickner, PARDS,
Chairperson, Connie Wells called the meeting to order at 5:10 pm
1 ; I. Denton Housing Authority (DMA) -Marian Hamilton, Director and
Charles Glascow, Board Director gave a brief summary of the
agency's project request. Ms. Hamilton said the committee had
I, questioned the agency's responsibility for funding maintenance
i at both Phoenix and Heritage Oaks with DMA funds. Typically
fifty percent (50%) of the agency's income is to be spent on
maintenance although Phoenix exceeds that amount at 84% and
Heritage Oaks spends 48%. The experiences of both projects
show that as the projects age the expenses will be greater
possibly up to 75% of the operating expenses,
Ms. Wells asked if the utilities where more efficient at
Heritage Oaks than Phoenix,
Me. Hamilton said yes, the tenants at Heritage Oaks contract
for their own utilities with the City and Lone Star Gas Co.
whereas tenants at Phoenix utilities are master metered which
raises the cost considerably. There have been times over the
past year where the gas bill was as high as $60,000.
Me. Hamilton said they do evorything
tenance fees low along with a pupossible
rchasing plan to keep main-which accepting the low bid and working with HUDsuppliers rtougua-
rantee the lowest
1 price for goods purchased. Ms. Hamilton
j spoke briefly about the improvements made to the Phoenix
i apartmsnt complexes.
Me. Ross asked if the roof at Heritage Oaks was priority and
if so where all the roofs in need of total repair.
Ms. Hamilton said construction costs for repair of the roofs
range from $2,387 - $5,820 per roof.
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Community Development Block Grant Committee
Minutes
Page 2
Ms. Ross asked what was the square footage of the buildings.
Ms. Hamilton said she would have to research that further.
Ms. Hamilton said the repairs would not be so expensive
except you cannot replace a few shingles because of the
way the roof will look. Ms. Hamilton said she had spoken
to the company owners that built Heritage Oaks and the
warranty on shingles is 20 years whereas the building
is only 10 years old. She believed they would have to
_ go to court to get the matter settled for them to correct
the roof problems. r
Mr. Trejo asked how old was Heritage Oaks.
f Ms. Hamilton said 10 years in June. She mentioned that
the flaw was not with the shingles but with the understruc-
Lure of the decking which was S - 10 inches short. the I
shortness allows water to accumulate underneath the shingles
which damaged and rotten the decked area. Ms. Hamilton
said the problems were something she was not aware of
because the aluminum siding that covered the problems
underneath the decking.
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Ms. Flemming asked if the architecture was local.
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i Ms. Hamilton said yes, although she believed the problems
resulted form the contractors work not the architectura firm
s and the inspectors were not careful with their inspections.
Ms. Hamilton said there have been other problems with 4
different buildings that were built with no flashing, al-
though we were able to correct those problems without adding
any massive maintenance fees.
Ma. Ross asked if the Anode check was considered an emergency
situation or not.
Ms. Hamilton said this is not the main line. Apparently,
there are between 35 - 50 that need to be repaired costing
$60 per unit with a $35 additional cost if the anodes are
not in place. Ms. Hamilton said this is part of the reason
} she had so many problems getting a complete, estimate
o because not many contractors want to tie themselves down
to a definite cost not knowing what they'll find.
Ms. Wells asked what the board felt about prioritizing
the requests.
Mr. Glescow, said the roof was the top priority. He expressed
his concerns for the quality of work that was done by both
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Community Development Block Grant Committee
Minutes
Page 3
the contractors and the inspectors.
Ms. Hamilton said both the anode check and the cabinetry
repair are really needed although the magnitude of the
~1 roof problem at Heritage Oaks is definitely something
that will continue to deteriorate if not tended to
immediately which will coat more as time passes.
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Ms. Wells asked if she planned to get two more estimates
for the roof work.
i Ms. Hamilton said yes.
Ms. Parker commended Ms. Hamilton for the 1
good work that
was being done at Phoenix and also that the complex looks
extremely nice and clean.
Ms. Hamilton thanked her.
Ms. Wells thanklad Ms. Hamilton and Mr. Glascow for their 1J
presentation as they left.
Mr. Ramsey askeJ for a correction of the March 20, 1989
minutes.
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Ms. Wells explained that this item would fall under VII
on the agenda.
Mr. Ramsey agreed.
II. Alexander Street Drainage Project - Jerry Clark, City Engineer
gave a brief summary of the Alexander Street project.
Mr. Clark said all easements for the work had been tempo-
rarily accepted. There is a possibility of flooding in the
area if the drainage work is not completed soon. The project
1{ is on the 1941 - 92 CIP if it is approved although citizens
1 want it completed now.
Mr. Ramsey asked if any funds would be reimbursed to CDBG
if they paid for an item that was already on the CIP list
now.
Mr. Clark said he was sure if the committee had another
project in mind that they could submit it to the council
for approval to be placed on the CIP and remove the Alexander
project with no problem. Mr. Clark assured Mr. Ramsey that
the project had not been approved by council for the CIP,
yet placed on the list of items to bo considered in 91/92.
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~ Community Development Bloch Grant Committee
Minutes
Page 4
Ms. Ross asked of the $15,750 which part was City staff
and outside engineering fees. f
Mr. Clark said the total was City staff fees. 1
` Ms. Ross asked what was the policy of absorbing costs
of this nature if the committee decided to fund the
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Mr. Clark said there have been several individuals
who have requested we do this although we need funds
to administer the engineering area therefore we try
to stay away from requests of this nature. Although
there is a possibility of getting this done.
4 Mr. Chipman asked if there, was a problem with Alexander
street because it was included in the past CIP projects.
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Mr. Clark said if Denton had proper regulations and the
subdivision of that land was monitored properly Gefore
being sold to the citizens in that area, the builder would
` of been required to pay for the proper drainage there.
The situation was aggravated more when the Morse Street
Church was built which dumped about 2 - 4 feet more of
` water into the area.
Mr. Chipman asked who was actually at fault.
Mr. Clark said the city administrators at the time of
the subdivisions development or they did not enforce the
regulations if there were any.
Mr. Stephens asked if the CIP funds were targeted to a
specific project.
Mr. Clark said this was listed as the Alexander Street
drainage street with a certain amount of monies set
aside for funding it although it has not been voted on yet.
Mr. Chipman asked how much did it have to rain for the
area to flood.
Mr. Clark said it does not take a lot of rain to fall
before the structures on the west side of Alexander to
i get water actually into their homes.
Me. Parker said there's no outfall to Wilson street that
the water could flow to when flooding.
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Community Development Block Grant Committee
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Page 6
Mr. Chipman asked what the Engineering Department would
do if they were funded one-half of the requested amount.
Mr. Clark said we would start at the down Ltream en
and install as much drainage as funds provided. Mr. Clark
went on to explain the procedure for the start up of
the drainage project.
Mr. Chipman asked if there was any type of curb or berm
at the edge of the church property to redirect the water.
Mr. Clark said yes its directed to the street, which
off the hill a at eathigh street is
the nwater runs properties
goes to I
flat and the
to the homes.
Ms. Wells thanked Mr. Clark for his presentation as he
left.
III. PARD - Bob Ticknor, Supt. of Parks Maintenance gave a
brief summary of the department's request. Mr. Tickner
thanked the committee for their participation and support
I of funding with the MLK Center. There is a portion of the
center at the south and west property line that needs
additional landscaping/irrigation materials. This area of
land is low and has no storm drains within the area to
l funnel the water through when it rains. The department
I is requesting $12,000 fer materials consisting of 2,000
cubic yards of dirt 0 $6 a yard. Hydromulching will be
needed, 10 trees and an irrigation extension would take
up the remainder of the total requested $20,000 for MLK.
Mr. Ramsey asked if the City could take dirt from another
project and forward it to the center instead of purchasing
new dirt.
I Mr. Tickner said there is dirt at the Woodrow Lane project
although it contains trees, debris, etc. and would not be
feasible for use at the center.
I Ms. Ross asked how soon would they be building the next
1 center, possibly it. would have some extra dirt.
Mr. Ticknor
the u next center will probably built
areas therefore unfortunately
fill dirt also.
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Community Development Block Grant Committee
Minutes
Page &
Mr. Tickner believed the department was contributing
a lot of force account labor to the project and pur-
chasing the materials only with the requested funding.
Ms. Wells asked about the 1987-88 request for purchase
of property around the centers site and its status.
Mr. Ticknor said the properties had not been purchased
and they believed they'd hold off on submitting those
requests.
Ms. Ross asked if the committee or city council did
not fund the project that PARD would do the best
they could.
Mr. Ticknor said when a big rain came the department
could go out and pump the water out from the area
hoping it would drain out eventually.
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Ms. Ross asked if there was an excess of $12,000 in
the 1987-88 allocated funds would the purchase of
equipment for the center be adversely affected if
that money was used for this the purchase of dirt.
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Mr. Tickner said he was not sure of the type of
equipment she was referring to.
Me. Ross said this is the recreation equipment
purchased by Steve Johnson. He is requesting a
reserve of $3,500 for a specific piece of equipment
and this will leave a remaining balance within that
budget account.
Mr. Ramsey asked what amount of money was spent on
the Avondale Court area for its equipment.
Mr. Ticknor said $12,000 - $15,000. He briefly
discussed the type of equipment that was presently
being used throughout the park areas in the city.
i Ms. Flemming asked where were they intending on it
placing materials at Evers Park.
Mr. Tickner said 3/4 of the park is baseball game fields
so the uppermost public part of the park is where the
equipment will be placed.
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Community Development Block Grant Committee
Minutes
Page 7
' IV. Demolition d Lot Clearance - Bill Angelo, Oirector of
Community Services 1
project requests andaexplained ithemdemolitioneof I
substandard process. Mr. Angelo said there are LQ1
substandard structures in Denton. These structures
are an eyesore and will create a health hazard if they
continue to stand. Mr. Angelo asked if there were
any questions at this time.
Ms. Ross added that at the last neetirg when demolition
was discussed code enforcement was forwarding only 3-s
structures at one time and now they are forwarding
8-10 per referral. Before adopting the substandard
structure ordinance the city was remiss at handling the
demolition process and now they are trying to catch up
and get the city cleaned up. Ms. Ross also said that
95% of the structures needing demolition were in the
targeted area.
Ms. Wells thanked Mr. Angelo for his presentation as he
left.
Ms. Ross explained the expenditure status of the MLK
if ustafftcouldsallocate asked the committee
for the irrigation/landscaping at MLK. This will allow
3,400 for Mr. Johnsons request to purchase another
specific type of equipment.
Mr. Chipman moved that $129000 plus of the excess $15,OO0
MLK equipment artd supplies funding allocation be spent
on the irrigation/drairfage at the MLK center. Mr. Ramsey
seconded the motion. There was general discussion at this
time concerning the previous motion. The committee ex-
Pressed their concerns for the total $100,000 allocated
in 1988-87 not already being expended and questioned why.
The motion was tabled with a vote of 4 in favor and
4-opposed until Ms Rodriguez arrived to break the tie
j vote.
Mr. Ramsey made a motion to fund the demolition
clearance activities at $15,000. and lot
M. Parker ed
the motion. The motion passed by a
sunanimoussvote.
Mr. Ramsey made a motion to fund the Denton Housing
Authority, Heritage Oaks rrof repair at $81,000. Mr.
Chipman seconded the motion, The motion passed by &
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Community Development Block Grant Committee
Minutes
Page 8
unanimous vote.
Mr. Ramsey made a motion to fund the Engineering Dept.,
Alexander Street drainage project at $55,000. Mr.
Stephens seconded the motion. The motion passed by a
unanimous vote.
Mr. Ramsey 1:ide a motion to fund the Community Deve-
lopment office, housing rehabilitation project at {
$300,000. Mr. Chipman seconded the motion. The motion
passed by a unanimous vote.
Mr. Ramsey made a motion to fund the PARD, MLK Recre-
ation Center at $12,000 for 2,000 sq. ft. of drainage.
Mr. Chipman seconded the motion. The motion passed by
a unanimous vote.
Mr. Ramsey made a motion that the staff use the same
criteria for income guidelines on the demolition program
as previously used for the housing rehabilitation program
eligibility. Ms. Parker seconded the motion. The motion
passed by a unanimous vote.
V. Ms. Wells called for approval of the January 9, 1989
and March 20, 1989 minutes.
II
Mr. Ramsey made a motion that the January 9, 1989
minutes be approved as mailed. Ms. Parker seconded
the motion. The motion passed by a unanimous vote.
Mr. Ramsey made corrections to the March 20, 1989
meeting minutes. There was general discussion concerning
the needed corrections to be made. Mr. Ramsey made a
motion that the March 20, 1989 meeting minutes be
approved as corrected. Mr. Chipman seconded the motion.
The motion passed by a unanimous vote.
Ms. Wells read the letters of denial for funding to
be mailed to Mr. Don Cox and Ms. Sandy Morander at this
time. Mr. Chipman made the motion that the staff forward
f the letters on to the apr.ropriate individuals. Mr,
Ramsey seconded the motion. The motion passed by a
unanimous vote.
VI. The meeting adjourned at 7:45 pm
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CDBG EXPENDITURES 1984-89
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SoMeoilltelion $1401354 4914
I 526
C~ 5 ~49
red Morora $67000 215
Atlm n n5ttlt on $472124 16 Dama4iUon $64000 3i6
~`D11A WO $166772 6%
M~K $331436 12AS Streets 8293244 10%
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bow poroeMaoa lnoluda total "A"dltuma for all oonplotad proieotUprograma
and budgeted amounts for all ongoing or unoomplatad proiootUproorame
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CITY of DENTON, TEJWB 215 E. WKINNEYI DENTON, TEXAS 762011 TELEPHONE (817) 566-8206
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MEMORANDUM
DATE: April 28, 1989
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TO: The Ronorable Mayor and Members of Council
e FROM: John F. McGrane, Executive Director of Finance
SUBJECT: DENCO E-9-1-1 REPORT
Attached for your review is the Task Force report presented to
1 the Board of Directors for the Denton County E-9-1-1 District,
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J hn F. McGrane
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Attachment
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'I Report of the
DENCO E911
TASK FORCE
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April 26, 1989
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Report of
the
DENCO S 9-1-1 Task Force
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A report to the DENCO E 9-1-1 Board of
Directors concerning administrative,
budgetary, and equipment financing features of
the newly-foreied Denton County E 9-1-1
District.
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j April 26, 1989
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CONTENTS
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I TASK FORCE MEMBERSHIP
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f II RECOMMENDATION TOPICS/SUMMARY
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IV ATTACHMENTS
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V TASK FORCE MEETING MINUTES
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TASK FORCE
MEMBERSHIP
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DENCO E 9-1-1
TASK FORCE MEMBERS
Chairperson C. A. "A1" Martin
John MCGrane, Fire Chief
Director of Finance City of Flower Mound
City of Denton
Joe Martinez +
Mike Carroll Director of Finance I
Captain, Police Dept. City of Flower Mound
City of The Colony
Lewis McLain Inc dl
Clay Collins Govt. Finance Assoc., .
Assistant to City Manager Lewisville
j City of Lewisville
j Nick Ristagno
I James England Chief of Police
Director of Finance City of The Colony
f City of The Colony
i D. J. Taylor
David Farrar Address Infor. Speoialist
Assistant City Manager Denton Post Office j
City of Highland Village
James Wells
Don Hill Precinct 4 County Auditor
County Commissioner Denton County
Dentn County
Dan Johnson
Deputy City Manager
city of Carrollton
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BOARD/STAFF LIAISONS
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Marilynn Milor
Executive Director {
Denco Area E 9-1-1
olive Stephens
Mayor
City of Shady Shores
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RECOMMENpATION
TOPICS
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TASK FORCE RECOMMENDATION
TOPICS
i i. ~aAr/Finance
A - Financial Policies
B - Budget Format
C - Multi-year Planning
D - Budget Adoption
i E - Monthly Reporting
F - Fee Collection Audit
} G - Equipment Financing
II. ddministration
a, A - Agency Annual Workplan
B - Advisory Committees
C - Feedback Methods
D - Personnel Structure
ITI. $ers+ice Arealeratio~s
A - District Service Area
B - Rural Addressing
C - District Revenues
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D - Revenue SourCe
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RECOMMENDATION
DETAILS
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I.A. FINANCIAL POLICIES
aackaxound•_
While the State law provides some basic
requirements for financial operations,
each District is still left to establish
further guidelines. These guidelines
generally reflect administrative
principles that speak to stewardship of
resources, fiduciary requirements, and
operating the District in a prudent,
businesslike fashion. Such guidelines
give direction to the development of
budgets, purchasing process, and many
other administrative matters.
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Recommendation:
The District should adopt: a "Financial
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Procedures Manual. As envision, this
policy would speak to:
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- Depository Practices
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- Investment/Treasury Practices
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- Budget/Financial Reserves
- - - Purchasing Process and
Expenditure Authorization
- other General Provisions ,
These policies should be adhered to and
provide planning and administration
f structure.
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I. B. Rnn[`E4' FOR!!2!T
Background-
As a newly formed district, it is
important to develop a budget format
which is reflective of the operations of
the district, and which details expenses
and revenues into accounting categories
which are effective for understanding,
trend analysis, monitoring, budgeting and
_ planning. ,
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Recto mendation•
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Adopt, as an initial format, the budget
layout established through the Task Force
analysis (Attachment A) which features
revenue categories, expenditure
categories, and a subdivision of the
whole operation into expense "cost
centers."
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A-cko,
stic planning horizon for 1
A reali tivities is
financial and operating ac
actually :Ruch longerCthan rTheiimpactstof
annual budgeting p
population growth (access lines),
equipment and office lease obligations,
etc. require that theDistrict develop
some means of laying rocess to
assumptions in a planning p
anticipate the District's upcoming sustain
responsibilities, and ability t
operations.
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Adopt an annual multi-year
in conjunction
operation planning process
with the required annual budget effort,
4 which anticipates an additional~e~
outlook it at i similar
upcoming fiscal year. A form ear
to that used by the Task Force is highly
recommended (Attachment A).
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I.D. g DGjT ADOPTIOtI
Backarourn
The laws which establish fthetDistrict
(Article 1432e) provide requirement of the adoption of a timely
budget. A budget, by ics nature,
planned estimate of resoLrces for a
future period.
Re^ommendation:
Within the guidelines of the laws,
establish a budget calendar for the
District, which provides for these
features:
- A hearing or input request during
budget development.
- Develop a preliminary budget for
! general review.
t - Provide notice of pending budget
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- An approval plan by governing bodies
within the district as directed by
state law.
- Formally adopt a budget prior to the
beginning of the fiscal year.
Establish periodic monitoring
reports and methods for budget
amendment.
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I.g, ~n►rrHiY REpORTItiG
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The District is in a formative time of
its existence. Planning assumptions are
being made which are vulnerable to
change. The operations of the District
are funded from a single revenue source,
wnicn is subject to change. 1
` Recommendation:
j Establish a management information system I
of key activities of the District:
j s - access lines
- revenues received
- expenditures
- population estimates
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- others
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Many of these activities are used in
developing the annual budget. A monthly
report which monitors planned vs. actual
will be critical to detecting changes in
assumptions which might compromise the
financial or operating position of the
District. Such reports would assist in
making corrective changes. These reports
should be shared with member entities as
part of a continuing "progress report"
f ~ effort.
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I.F. COU&9UQH P. =
Background:
The revenue for the District is derived
from a fee imposed on certain classes of
telephone access lines within the
District. There are five telephone
companies within the District. Telephone
company service areas bear NO resemblance
to the District boundaries, and therefore
require a special code designated on
billings to collect the fee for the
District.
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Recommendations:
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As soon as feasible, the District should
conduct an audit to verify that all
appropriate access lines are being
charged. A periodic update thereafter is
encouraged. Private companies may
undertake the program on a contingency
basis, as well as seeking the assistance
of the phone companies to provide periodic
reports.
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EQUIPMENT FINANCING
Background:
the
In order to assess the fiscal impact uested
district's budget, the task force reque
"final and best" proposals from GTE and
Southwestern Bell. The base proposal
requested the cost for Initial implementation
as well as ongoing monthly charges. It also
requested a provision for allowing Public
Safety Answering Point equipment in the
following jurisdictions:
o Dentor.
o Carrollton
o Lewisville
o Denton County
o Flower Mound
o Highland Village
o The Colony
In addition, it asked for alternate sites to be
priced for Lake Dallas and Frisco.
' The request for proposals addressed the areas
of: price, system features, implementation
and ea
schedule
proposal,wasdevaluated gbased rontthat ~criterial.
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Recommendations:
The cask force is making its recommendations
based on a thorough analysis of the proposals
and the recommendations of Public Safety
Associates, Inc. The task force is
recommending that the district enter into
contract negotiations with GTE in order to
secure the best possible contract for the
district. In the event that the district is
unable to conclude negotiations, then
d alternative proposals should be considered.
The task force is also recommending that the
district utilize a negotiating task force
similar to the one making these recommendations
available thin order to make e
additionalresources,district
II . A. AGENCY' S- ARMAL• W'ORRPLAN
Background:
State law only requires the adoption of a
budget. Yet a budget is composed of
either informal or formal goals, plans,
and expectaticns for the coming year. A
goal-oriented organization has
continually proven to be an entity of
efficiency and effectiveness.
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Recommendation:
Develop an annual goal and objective I
oriented workplan in conjunction with the
annual budget effort. Seek input and
support from all affected. Compose such
objectives in articulate terms that
reveal time-commitments and
responsibilities. Establish a periodic
monitoring method to measure goal
achievement and include results in the
progress reports.
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II.B. ADVISORY COMMITTEES
Background:
A key challenge to the District is to keep interested parties and
participating entities informed. There are numerous groups that
have interest in the actions of the District. To efficiently
utilize staff resources, and to show a formal method for input and
information, advisory committees are often utilized.
Recommendation:
Establish and formalize four standing committees to assist the Board
and staff in developing and operating the District:
A) Telephone Company Committee -This group now exists, and is
composed of the five phone companies which serve the District
area. Their technical involvement is critical.
B) Database Committee - This group now exists, and is composed of
entity delegates responsible for their community's street
addressing system. Both the initial development, and the ongoing
maintenance of a viable MSAG require the use of such a committee.
C) Public afety User Committees - As the District's system becomes
operational, the attention will turn to the user-group of Public
Safety dispatching centers. Membership could include the Fire and
Police Chiefs, Sheriff's office and key leadership (sworn officers
and civilians) who are responsible for the Public Safety dispatch
function. The need for initial orientation, familiarity of
features, and ongoing problem resolution make this newly-proposed
committee highly recommended.
D) Administrative Committee - As a newly formed District, there are
many decisions and policies to be.established. Many of these
policies should be established in the context of the practices of
member entities (ie., pay plans, depository, budget assumptions,
etc.) Such an advisory group could be useful in assisting to
quickly establish these policies, and also be helpful in ongoing
communications and support for the District's effort. Membership
could include selected administrative officials from member
entities, including City Manager, Finance & Personnel Directors,
bounty Auditor's office, etc.
E) Other Ad Hoc Committee - From time-to-time, a special concern may
arise or anticipated which might make an opportunity to convene
a group of elected or appointed officials to assist in solutions,
and communication. The topic may be one which does not easily tit
one of the four advisory committees' suggested, or which could
utilize still other professional expertise. The District is
encouraged to utilize such Ad-Hoc committees, as required for a
special assignment, to strengthen the decision-making process,
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II.C. m?'RDBACR ![6'i7iODS
Background:
As a newly-formed District, member
entities are highly interested in the
progress of the District. It is a time
of much progress and development.
Everyone has much to learn. To move
everyone along with good understanding,
communication rust be frequent, thorough,
and candid.
Recommendation:
Establish a deliberate communication
program of progress reports and status
j meetings with member entities. Commit to
E making planned periodic visits to City
Council workshops to give progress
reports and receive feedback. A periodic
status meeting/luncheon with community
chief administrators is suggested.
Continue to prepare a timely, candid, and
informative newsletter to all interested
1 and affected groups.
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II. D. .,ooenuxFT gTRUCTUR$
Background:
The most important and expensive feature
of organizations is personnel. with the
recruitment and development of the
District staff, it is vital that policies
and procedures be developed which promote
a quality work environment for employ
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Recommendation:
Formally establish a pay-for-performance
compensation system, an eaployes
classification structure, and utilize
periodic market/salary surveys to
maintain a fair co p
review ensatthesenandenefit
system. Formally
establish this element of the budget
during preparation time.
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III.A. SERVICE AREA
Background:
I The technical capabilities of the
equipment, configuration of phone service
areas, and the financial constraints of
the District may pose a challenge to
offe,ing Enhanced 9-1-1 service to the
entire service area initially. Four or
five peripheral areas of the District
(each with limited customers) may be in a
situation which will require a special
strategy of equipment and financing to
provide Enhanced service.
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Recomendation:
(As an equipment selection is made and a
related financing strategy is
established, the Task Force will finalize
r a recommendation concerning this topic)
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III.B, RURAD ADDRESSING
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Background:
As the District conducted its initial assessment of Denton
County, the inadequacy of site-specific addressing in rural
areas was noted. Permanent, site-specific addressing is
~--1 required for the features of En]$hanced 9-1-1 service to be
utilized.
Recommendation:
A three-part recommendation is proposed:
A. A decision should be made to "phase in" rural f
addressing. This will allow the urban areas of the
County to proceed with the implementation of 9-1-1
service on a timely basis while a solution to rural a
addressing and mapping is found. Citizens in rural
areas would initially be provided with Basic 9-1-1
service rather than Enhanced 9-1-1. N
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B. Because of the obvious utility of a rural addressing and
mapping program to various entitiss and organizations in
the County, alternative sources of funding, in-kind
assistance, or cost sharing for the project should be +
s sought. Beneficiaries of the rural addressing project
include the U S Postal System, the Denton Central
Appraisal District, rural water and electrical utility !
districts, Denton County, and area cities. The 9-1-1-
District should consider providing at least partial
funding for this project if possible. Financing by the
District should be established after the initial 9-1-1
equipment has been established, and after a "Rural
Address Committee" has determined the viability of joint
funding.
C. To assist in evaluating the issues, a interdisciplinary
committee of concerned members is proposed for this
assignment. As envisioned, this group would be composed
of members from the benefitting organizations, cities
with significant extraterritorial jurisdiction, city
planners, County representatives, and others familiar
with mapping, addressing, and G.I.S.-type systems.
II1.c. DISTRICT REVENUES
Background:
The district has to rely upon a single source
of revenue and is therefore subject to the
decisions of the Public Utilities Commission
regarding that source of revenue. An example
is the recent Public Utilities Commission
calling for a reduction in rates charged by
GTE. Not only did this reduction have an
effect upon the future revenues of the
district, but also brought about a question
regarding retroactive payments.
Recommendations:
The task force feels that the district ought to
explore looking at ways of protecting its
revenue source regardless of outside agencies'
determinations. The possibility of joining
1 with other districts or entities in approaching
the State legislature to help clarify and
protect the financing sources for the district
should be explored.
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IIi,D. RE NUE SOURCE
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Background:
Although the task force feels that the
implementation of an E-911 system is possible
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recognize that the projections leave no allowance
for fluctuations, both on the revenue and
expenc'iture side, Due to the nature of the
financing structure over a period of years, the
narrow margin for contingency alternatives, and
the reliance upon a single source of revenue, the
ability to raise revenues is an important aspect
for insuring the district. the continuing textremely revenue support for
mechanism be developed In order to provide
additional resources if and when required.
Recommendations:
The task force feels that the revenue expenditures
for the district should be continually monitored
i so that any shortfall will be recognized as
f quickly as possible. The task force also
recommends that a structure be established in
order for the district to be able to address such
shortfalls. A suggested format for increasing
revenues could be as follows:
o Establishment of an administrative
~ subcommittee to investigate the problem
and make recommendations.
o Have public hearings In order to
provide input.
o Receive consensus from the
participating jurisdictions within the
district,
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j ATTACHMENTS
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Denton County Area
Emergency Communications
District (Denco Area 9-1-1)
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Proposed Budget A&
Financial Plan
1989-1993
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Special Task Force Workshop
January 10, 1989
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Denco Area 9-1--1 District
Special Task Force Packet
Dear Task Force Member:
Enclosed are materials which will assist you In preparing
for our meeting scueduled for 9:00 a.m. on January I.Oth,
It is fair to say that the Denco Area 0-i-t District has
been off to a rough start. While cost estimates, revenue
assumptions, and equipment alternatives have been confusing
to you as well so to the Board. I believe this Is largely
due to the Initial oballenges of any newly created organ-
ration. I do believe that a workable plan 1s about to firm
up.
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Thera have been some strong signals given to us from the
public as well as from the representative governmental
agencies, some conflicting and some establishing a fairly
I clear message. We want you to know that we are listening.
TLe public hearings as well to some individual meetings
have caused us to focus on what appears to be a "bert"
solution, thanks to some encouraging words from Denton
i County.
we do not want to discourage a continuation of an examin-
l alion of all the alternatives. However. we have revised our
financial forecast based on a grant from the County in the
amount of 1290,000 plus the cost of the Rural Addressing
Project, (This grant has not been approved by
Commissioner's Court.) We have disclosed all of our
assumptions In the attached model, and your further scrutiny
is invited. We are viewing the meeting as a workshop, and
the outcome is subject to your concurrence or redirection.
The "bottom line" of the new plan is that outside funding
would enable us to deliver the original service level of 7
PSAPS, keep the rate at the 9% level, and meat the InWnded
dead-lines for implementation. Without Incurring debt, we
are more likely to start the District on a good financial
footing, providicF for a more responsive and responsible
future. We look forward to discussing the latest plan with
I you. On behalf of the Board of Directors, 1 want to express
our appreleation for your assistance.
y
n Cor ~n, D o Arco 9-1-1 Chairman
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EXECUTIVE SUMMARY
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ALTERNATIVES
o Reduce the service level.
- Inconsistent with referendum.
- Shifts the burden to County.
o Raise the fees.
- Inconsistent with referendum.
- Negative reaction to rate increases.
o Defer the eutover date (July, 1990).
- Perceived urgency by the public.
- Staffing/program commitments made.
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E o Issue bonds.
- Too costly for the size of the issue.
- 3% rate cap detrimental for marketing.
o Borrow from a bank.
- Interest rate too high.
- No benefit from tar-exempt loans.
o Receive a grant from the County.
Enables timely start-up.
- Better assures financial self-sufficiency.
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REVENUE HIGHLIGHTS
o Based on telephone company aggressive
growth estimates.
o Access lines to grow by 38.7% over
four years.
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o No fee increases above the current
level are projected for the District.
o No rate increases or decreases by the
phone company are projected.
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o There is an equivalent of 87 days delay
between billings by the phone company
and receipt of cash by the District.
This has been taken into consideration
in forecasting revenues.
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o Interest income is based on 7% rate,..
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EXPENDITURE HIGHLIGHTS
o Modest staffing levels.
o Start up costs may be too thin.
o Use of consultants will decrease.
o Rural addressing assumed to be fully
covered by County, reducing the
original budget request by $70,000.
o Reserves targeted for 60 days.
o December 1989 cutover date assumed. N
Staff/facilities in place.
- Perceived importance by public. I
o Equipment funding assisted by a grant a
from the County of $230,000.
o Cash flows will enable the District to
become operational and self-funding
in the future if:
- Growth projections materialize.
- installation costs are accurate.
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GROWTH ASSUMPTIONS
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' DENCO AREA 9.1.1
FINANCIAL FORECAST
INEANDWN OF ACCESS LINES
IT PNDNE COMPANY 2 CITY
49 MONTNS)
1987.68 1968.69 1989.90 1990-91 1991.92 1992.93 AYD
ACTUAL PROPOSED PROJECTED PROJECTED PROJECTED PROJECTED GROWN
GENERAL 1EL90 ONE
CAROLLTON • DENTON CO 25,121 27,544 30,5114 34,299 36,153 42,345 10.96%
CARROLLTON . 0/1 CO. 21,777 22,213 22,657 23,110 23,522 24,044 2.00%
LEUISN2LL1. 21,544 29,588 33,029 37,261 41,544 44,912 10.27%
DENTON 39.632 41,443 43,251 45,214 47,342 49,143 AXIS
TOTAL 114,331 120,268 129,521 139,684 150,211 160,444 2.01%
SOLITWASTERN SELL
CELINA 179 184 162 189 197 205 2.7511
PROSPER 408 411 432 445 484 $44 5.921
AUTAEY 656 884 919 951 986 1,031 5.79%
FRISCO COLONY 6,218 6,92 7,153 7,365 7,678 8,038 3.652
FRISCO 111W 1,452 1,234 1,323 1,425 1,572 1,740 6.60%
FRISCO LITTLE ELM 1,552 1,613 1,689 1,797 1,921 2,055 5.76%
` Ff 404IN ROANOKE S,16S 6,324 7,219 9,218 11,203 13,573 21.33%
4 FR 404IN NASW 66 99 106 115 132 142 10.04%
TOTAL 16,116 17,670 19,023 21,525 24,175 21,326 11.14%
rf
LANE DALLAS 4,020 4,100 4,182 4,26 4,351 4,438 2.00%
i CENTEL
SANGIR 2,337 2,382 2,411 2,445 2,491 2,537 1.46%
PONDER Sao 525 $32 540 S49 $56 1.$5%
4RLIM 1,238 1,291 1,345 1,406 1,466 1,536 4.412
TOTAL 4,115 4,198 4,288 4,391 4,SO7 4,629 2.562
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' NUENSTEN 6 6 6 6 6 6 0.00%
GRAND TOTAL 138,588 146,762 157,020 170,072 183,251 196,845 7.62%
J 111111111 •vtttu• •tet/teu t\ttvItt tttoftitt tfttttttt
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REVENUE MODEL
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DENCO AREA 94.1
FINAWCIAL FORECAST
REVENUE MODEL
(9 "INS)
1987.88 1988.89 1969.90 1990.91 1991.92 1992.93 AV0
ACTOAL PROPOSED PROJECTED PROJECTED PROJECTED PROJECTED GODWIN '
I Of ACCESS LINES
GENERAL TELEPHONE 114,331 120,786 129,521 139,184 150,211 16D,444 7.36%
SOUtWAStERN IELL 16,116 17,670 19,02) 2t,52S 24,175 27,326 11.522
LAKE DALLAS 4,020 4,100 4,112 4,266 4,351 4,438 2.002
CEMTEL 4,113 4,196 4,218 4,791 4,507 4,629 2.47%
MUENSTER 6 6 6 6 6 6 0.00% {
TOTAL 136 588 146 162 ISi 020 170,0 2 163; 251 6,845 7.622
PERCENT CHANGE
GENERAL TELEPHONE N/A 5.65% 7.2]X 8,00% 7.36% 6.612
SOUT"111RM SELL MIA 9164% 7.66% 13.1S% 12.31% 13.041
LAKE DALLAS MIA 2.00% 2.D01 2.001 2.001 2.001
CEMTEL N/A 2 02% 2.14% 2.40% MAX 2.71%
MUENINA MIA 0.00% 0.00% 0.002 0.00% 0.002
i AVERAGE 5.90% 6.99% 8.71% 7:75% 7.42%
,
AVO UNIt REVENUE
GENERAL 1ELIPMONE 4.13 AM 4.13 AM 4.13 4.13 0.001
{ SOUTRUEIIIAM TELL 3.06 3.06 3.06 3.06 3.06 3.06 0.00%
LAKE DALLAS 2.84 2.84 2.84 2.84 2.84 2.14 0.00%
CEMTEL 3.51 3.51 3.57 3.57 3.57 3.51 0.001
MUENSTER 3.25 3.24 3.24 3.24 3.24 3.24 0.00% +
1
AVERAGE 3.98 3.95 3.95 3.95 3.94 3.94 •0.06%
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TOTAL FEE INCOME
GENERAL TELEPHONE 354,030 498,698 534,755 $77,541 620,179 662,426 7.361
SOUINUESTERM TELL 37,004 54,096 58,239 65,698 74,011 93,664 11.52%
LAKE DALLAS 11,429 11,657 11,890 12,128 12,371 12,618 2.001
CENTEL 11,032 15,006 15,326 15,696 16,111 16,547 2.41X
ASIEMSIER 18 19 It 19 19 19 0.00%
TOTAL 413,513 519,471 629,231 671,283 722,661 775,275 7,55%
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LESS CORR. RECEIVAILES (99,075) 4138,122) (141,836) 4160,004) (112,258) 4164,791)
PLUS PRIOR RECEIVAILES 0 99,075 138,122 141,856 160,004 172,2S6
DAYS IX RECIIVAILE 67 17 I1 IF 87 87
104AL IUDGITED MS 314,438 540,430 610,517 659,115 710,438 )62,741 9.00%
1
INIEREtr INum 3,440 11,366 2,617 5,514 7,333 7,521 42.18%6
TOIAI IUDGIIEO REVFNUES 311,818 SS7,791 613,134 664,628 717,771 770,262 8.40%
f~~ffffff• ■fffl.fff~f ■~~~ffffff •,~„fff if fffff if Nf lfflHNff
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LINE ITEM EXPENDITURES
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DEwto AREA 9.1.1
FINANCIAL FCAECASt
EXPENDITURE "MEL
49 NWTNS) AVG
1961.68 1968.69 1959.90 1990.91 1991.92 93
WSN. ,
ACTUAL PROPOSED PROJECTED PROJECTED PROJECTED PROJECTED. GAW
EXPENDIIURESt II
SALAKIII p 36,760 10,116 41,783 <3,454 45,193 3.912
EXECUTIVE DIRECTOR DATA WE MANAGER 0 24,160 25,126 26'm 21,177 26,264 4.
PWLIC E1).IIRAININO 0 1,661 20,067 20,670 21,704 22,573 4.00X'
SECRETARY 0 11,833 16,053 16,695 17,363 16,057 0.312
CONTRACT WON 0 1,720 1,720 1,500 1,500 %,500 -3.36%
4.00%'
0VEA11ME PAY 0 2,000 5,000 1,000 1,D40
TOTAL SALARIES 29,692 86,140 108,142 107,919 112,238 116,686 2.56X'
fENEFlll • LIFE, ADSO 0 5,063 6,562 6,556 11,123 11,160 30.902
!E 4'E 0 S,O49 5,407 5,399 5,6t2 5,533 MIS
SENEF1T! • RETIREMENT ,224 1,568 1,566 1,621 1,692 6.52%
?ICA EAPENSR 0 1,220 ?24 224 224 7.46%
FUTA EXPENSE 0 168 224 432 432 432 7.162
SU1A EXPENSE 0 321 452
'
TOTAL PERSONAS SUSS 29,692 96,014 122,}'Ii 124,156 131,256 139,309 9.19%
3
OFFICE RmIES 4,361 2,606 2,946 3,061 3,161 3,311 1.252
0 1,000 1,040 1,082 1,125 1,570 6.00%
PRINTING 2,110 4.002
POSIAOE 0 4,601 1500 1 500 2"Soo Soo 0.00%
S1 Soo
MAPf S MATERIALS
.
t01A1 SUPPIItf i MAT, 4,418 6,110 6,362 6,591 6,841 1,041 3.60%
LEGAL SfAY1CEf 3,691 10,500 11,000 11,440 11,696 12,771 4,19%
0 f,051 5,303 S,S68 5,841 6,139 5.00%
ACcoal INC s 450 3,308 3,43 3,647 5.00%
PROFESSIONAL AUDIT ° 3,000 ' 0 0 N.M.
OUIfiDE CpNS41l1AM1 0 Lf,o00
0 1,551 1,411 1,496 1,585 N.N.
PSXP TRAINING 0 199 4.00%
EOUIPMENI MAINTENANCE 0 1,680 1,955 2,033 2,115 2,
0 0 p ° N.M.
RURAL ADDRESSING PROJ. 0
1ELEPNONt SERVICE 1,061 5,092 5,296 S,S06 S,T26 S,9S7 1.00%
TOTAL GOMfAACt tYCf 40764 40,523 26,03S 29,268 SO,SS6 31,901 4.10X'
AUTO ALLOWANCE 1,979 6,500 6,760 7,030 7,312 1,604 4,00%
PAOIESSIONAt MEETINGS 3,233 3,i00 I'm 416 5 400 6 400 6,400 0.00%
MEMSEACNIP 222 450 468 467 $06 $26 4.00%
wesG2lPTIOw! °
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TOTAL PROFESSIONAL DIV 5,434 12.610 13,161 13,716 14,307 14,925 4.502
CLASSIFIED 1,566 $00 Soo 520 541 562 2,97%
PRoM0110NS/PUILIC INFO 0 9,125 20,000 10,000 10,400 10,616 4.34%
TOTAL ADVERIIIING ..••1,566 .•.•9~62S• •.•20,500 10,520 10,941 11,s76 4.27%
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DEMCO AREA 9.1.1
FINANCIAL FORECAST
EXPENDITURE MOOfL
(9 MONTHS)
1967.88 598889 1969.90 1990 O) 1991.92 1992.93 AVG
ACTUAL PROPOSi~o PROJECTED PROJECTED PROJECTED PROJECTED GROWTH
LIABILITY/►ROPENTY 0 70s 740 m 816 837 1.00%
ELECTRONIC EOUIPMENF 0 150 158 164 170 177 4.222
AUTO LIABILITY 0 7s 79 82 as 89 4.37%
TOTAL INSURANCE 804 930 977 1,023 071 1,123 4.831
LEASE PAYMENT? • OFF. 264 8,201 16,850 17,524 18226 16,954 4.00%' 1
LEASE PAYMENTS • EQUIP . .0. 0, 1,000 1,040 1,082 1,125 4.00x'
. .
TOTAL LEASE PAYMENTS 264 8,201 17,8s0 16,564 19,307 20,079 4.00%'
CAPITAL PURCMASE
OFFICE FURN B EO11(►T 22,842 11,130 1,000 1,000 1,000 1,000 0.00%'
TOTAL OPERATIONS 67,786 187,145 210,246 204,844 215,279 226,809 4.922
1sss221812 6121e.12s 861.812216 .s.r.uus 6.2016116 61612es$*
EOUIPMENT tEASt6
9.1.1 SYSTEM 0 353,330 423,996 423,996 423,996 0.00%'
DISPATCH 617E EOUtPT 0 6,170 9,804 9,804 9,804 Q.QO%'
I {
1} TOTAL 0 361,500 3 800 473,800 433,600 0.00%4
1 kOUIPY PURCH 7 PSAPS 811,365
LESS OUTSIDE FUNDING " (230,000)
EXPANSIONS/ENNAACEMENTS .......0 . 66,000 108,000
.
TOTAL 581,366 0 0 66,000 108,000
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i TOTAL EXPENO(TURES 69,786 768,508 571,746 630,644 7)s,079 768,609 10.37%'
NET REVENUES 248,092 (210,71T) 41,387 25,964 2,692 1,653
BECIRMINO BALANCE 0 248,092 37,381 78,768 104,712 101,444
ENDING BALANCE 248,092 37,381 78,768 104,762 107,444 109,097
OPERATING DAYS 73 s0 60 60 60
' (Ht AVERAGE ANNUAL GROWTH RATE USES 1988.89 AS THE BASE
YEAR WITH THESE EXCEPTIONS CHANCED 10 BE MORE MEANINGFUL
DOES NOT INCLUDE AN ADOITSONAL 70,000 WOW FOR RURAL ADDRESSIRG
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PROGRAM BUDGET
1989-90 FISCAL YEAR
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DENCO AREA 9.1.1
PROGRAM SUDGEI ALLOCATION
1989.90 PROPOSED
i
ADMIN/ LEGAL/ DATA [ASE CCO"ITY RURAL PSA► 1
110 FINANCE MGT EDUCATION ADDRESSING TRAINING TOTAL
1l1
EXD£ ND 11tAEf t 1
SALARIES
EXECUTIVE DIRECTOR 32,141 0 0 8,035 0 0 40,176
DATA LASE MANAGER 0 0 15,076 0 $0,051 O 25,126
PUILIC tD./TRAINING 5.017 0 0 15,050 0 D 20,067
SECRETARY 4,616 0 4,013 4,013 3,211 0 18,05!
CONTRACT LAIOR 0 0 860 0 660 0 1,729
OVERTIME PAT 2,500 0 1,250 0 1,250 0 S,D00
TOTAL SALARIES 46,473 0 21,199 27,099 55,371 0 108,112
GENE/ITS • LIFE, ADLO 2,707 0 1,290 1,649 938 0 6,582
IEwEFITS • 41111EM£NT 2,224 0 1,060 5,353 769 0 5,401
FICA EXPENSE 64S 0 307 393 223 0 1,568
FUTA EXPENSE 92 O 44 56 32 0 224
SUTA EXPENSE 176 0 8S 108 61 0 6)2
TOTAL PERSONAL SVCS 50,141 0 21,985 30,660 17,391 0 122,335
OFFICE SUPPLIH 1,788 0 569 $89 0 0 2,046 f
PRINTING 1,040 Q 0 0 0 0 1,040
f POSTAGE 1,689 0 188 0 0 0 1,876
MAPS 8 MATERIALS Q 0 Soo 0 0 O 500
TOTAL "FLIES 6 MAT, 4,496 0 1,277 $89 0 0 6,162
L[GAL SERVICE! 0 11,000 0 0 0 O 11,000
ACCOUNTING 0 5,303 0 0 0 0 S, 303
PROFESSIONAL AUDIT 0 3,150 0 0 0 0 3,150
OUTSiD[ CONSULTANT 0 D 0 0 0 0 O
PSAP TAAIIINO 0 0 0 0 0 1,321 1,331
EQUIPMENT MAINIENANCE 1,360 0 $81 0 0 0 1,OSS
RURAL ADORESfIXO PROD. 0 0 Q 0 0 0 0
TELEPkONE SERVICE !;177. 0 1,059 1.059.........a.........a...f,296
h TOTAL CONTRACT SVCS 4,546 19,453 1,646 1,059 0 I'm 28,033
AUTO ALLOWANCE 2,231 0 1,149 2,231 1,149 0 8,766
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PROFESSIONAL MEETING! 5,523 0 0 0 0 0 5,523
MEMIERSMIP 416 0 0 0 0 0 416
SUISCRIPTIOks 621 0 41 0 0 0
TOTAL PROFESSIONAL DIV 8,591 0 1,196 2,231 1,149 0 13,167
CLASSIFIED Soo 0 0 0 O 0 Soo
PROMOTfONS/TKIIIIC INFO 0 0 0 14,000 0 6,000 20,000
TOTAL ADVERTISING 500 0 14,000 0 6,000 20,300
Digto AREA 9 1.1
PROGRAM YUoGET ALLOCA1104
1989.90 PROPOSED
ADNIN/ Lf6AL/ DA6A /ASE cop"IlY RURAL Pfu
NGi SOT AL
PINANCt SIGs EDUCAISON WRESSSNo lAA1MINo
.............:4e
......444 -.......p.... o 0 140
148 0 p 658
LIA1lt1tf/PRoPERti 32 32 79 J
ELECTRONIC EDUIPNEMi 495 7 0 16 16 0 0
0 1
AUSO L1A11111Y 911
p 195 , 10
101AL INSURANCE 0 0 16,650
p 3,310 3,310 0 6,000
200
LEAS! PFTNEMII ' OF I. 10,610 200 0
600 0
LEASE PATMLKI3 • EQUIP 0 0 11,850
ioTAL LEASE PAINENSS 10,110
p Soo 0 200 1'000
CA/11F1 PURCHASE 0 0
01FICE ,URN L Eoull,
19,S70 69,453 31,669 53,105 18,541 1,531 210,266
tt f01AL OPEAAtI043 sett ,stmt+u westonet enuu~u untone•ununt a
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~i PROGRAM 13UDGET
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III ADMINISTRATION
PURPOSE/OBJECTIVE:
• Denco Area 9.1.1 District is the governmental entity created in the Denton County area
to Implement and administer an enhanced 9.1.1 system. The creation of the District'
~r was approved by the voters of Denton County August 8, 1981.
i DESCRIPTION OF PROGRAM:
Il .
! • Network includes: 33 cities, unincorporated areas of Denton County, 23 police
1 r departments 20 fire departments, EMS and 2 ambulance companies, 5 telephone
companies.
• Enhanced 9-1.1 is:
A computerized network that automatically ties a location to a name and
telephone number.
Routes this information to the proper PSAP.
v
Displays it on a screen.
Y Enables better emergency response.
• Keep city boundaries, streets, telephone numbers, and proper emergency response
agencies current and accurate to determine coverage for entire District, and achieve time
lines.
t.;t SUMMARY OF RESOURCES:
ij i"' • District aloft
~►3,> ' Coordinators from each community
F 1
j ' Five telephone companies
}K
Multiple computer systems.
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PROGRAM BUDGET
ADMINISTRATION
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COALS FOR 1988-89:
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Provide Information to improve emergency response services to Denton County
residents.
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t ALTERNATIVES FOR PROVIDING THE PROGRAM:
• Citizen must determine the proper 7 or 10 digit emergency numbers of the proper
'
responding 23 police departments, 20 fire departments, and EMS/ambulance providers.
t' CONSEQUENCES OF NOT FUNDING:
' No enhanced 9.1.1 system.
9 1
EXPECTATIONS OF FU': URE NEEDS:
j • As cities and populations grow, more PSAP's will be added. The District will become
Involved in providing Regional 9.1.1 service through the Council of Governments and
,u
t state mandates.
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PROGRAM BUDGET
"l LEGAL,/RNANCE
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PURPOSE/OBJECTIVE:
'L To insure District complies with all legal and statutory requirements.
i, To insure District operates in fiscally responsible manner.
SUMMARY OF RESOURCES:
' Retain CPA for accounting and financial advice.
Retain attorney for legal advice.
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+ j • Utilize financial planning consultant.
GOALS FOR 198889:
Negotiate contracts with telephone companies to provide 9-1.1 service.
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I` Manage resources to maximize return on investments.
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ALTERNATIVES FOR PROVIDING THP PROGRAM:
' Ifire 2 staff members to provide this service.
<'!.r CONSEQUENCES OF NOT FUNDING:
District may encounter liability lawsuits as consequence of 9.1.1 emergency call
• Law requires annual audit.
EXPECTATION OF FUTURE NEEDS:
' The District will require ongoing legal and financial expertise. Enhanced 9.1-1 Is new
and therefore no case law to establish precedence.
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DATABASE MANAGEMENT
FPURPOSIVOBJECTI PROGRAM BUDG ET
VE:
• To provide automatic identification of callers phone number (ANI), service address
I• (ALI) and their resi%nsible emergency service provider (ESN).
DESCRIPTION OF PROGRAM:
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{;I~; • Development of comprehensive database consisting of every telephone customer, their
phone number, service address and responsible emergency service provider.
The Master database is generated by compiling and maintaining three additional
databases and ensuring the accuracy of data exchanged between four telephone
companies.
';'r` • The Customer Record Identification (CRIS) Database is maintained by entering daily
i1 service order changes for new connects, disconnects-connects, type of service changes,
r'r new addresses etc...
• The Emergency Service Number (ESN) Database is maintained by entering changes to
emergency service providers response areas, inter-local agreements, annexations,
de-annexations etc... Determination of responsible Emergency Service Providers is
r l accomplished through response district boundary identification and Emergency Service
Number tag assignment to each customers telephone number.
I'; • The Master Street Address Guide (MSAG) database Is maintained by submitting the
telephone company's street listing to community coordinators for their
,j correctionlverificalion. This corrected listing is then compared with telephone company
it customer records, thus creating a master listing of streets (MSAG) and a corrected
customer record database (CRIS) .
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SUMMARY OF RESOURCES:
{ • Database Manager, Community Coordinators, Emergency Service Providers, Telephone
{kk Companies and temporary help.
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PROGRAM BUDGET
I MENT
DATAISASC MANAGE,
Page 2 of 2
j. GOALS FOR 198&69:
;i • Completion of each database, establishldetermine physical address for each resident.
I'i'; • Ensure complete coverage within district by Emergency Service Providers.
ALTERNATIVES FOR PROVIDING THE PROGRAM:
fFf Citiiens will be required to stay on the line and give directions to the emergency (basic e , to the
911 service). Calls could be accurate traced by hdatabaseoand anti~meyconsumingiprocess)fillers
service address ( only CONSEQUENCES OF NOT FUNDING:
The database is the "heart" of the 9.1-1 system. Enhanced 9-1.1 service is not
•
achievable without database development and continuous maintenance of its data.
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l EXPECTATION OF FUTURE NEEDS:
• There is a continual need to maintain the database in an accurate manner.
• Population growth, new customers, disconnects, service changes, district growth and
inter-local agreements between communities and emergency service providets ate always
L } changing.
• There are approximately 1,000 telephone service orders changes completed in this
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district each day.
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F ROGRAM BUDGET
COMMUNITY EDUCATION
IV E:
ly educate the public concerning when to use 9.1.1 and how to use PROGRAM:
nstructional materials for twelve independent school districts, private schools,
chools.
n and radio
lms for public service announcements
radio stations, written statements about the proper use of 9 1.1 for public service
announcements. {
• Speaking engagements
• Safety expositions
• Mascot developed through contest In the schools.
• Logo's printed for EMS vehicles, uniforms, and billboards. +
• On-going user awareness
National 9.1.1 Day nd
9.1.1 Awareness Week
Brochures, posters, do coloring books distributed through area grocery stores a city libraries. i
SUMMARY OF RESOURCES: p Speakers Bureau on
_ • .11~llcand the State Advisory universities 9.1 1 m anlcs,
9 GOALS FOR 1988.89:
• Enhanced 9.1.1 curriculum in all school districts.
ments ready for radio television.
and p+sblic service announce &
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PROGRAM BUDGET
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COMMUNITY EDUCATION
Page 2 of 2
ALTERNATIVES FOR PROVIDING THE PROGRAM:
• Enlist leaders from community organizations and local businesses to speak on behalf of
i~ 9-1.1 at various speaking engagements.
r • Solicit maximum support from telephone companies, colleges and universities, and school
districts in pnml~ing funding for printed materials for schools.
• Colleges and universities produce films and radio announcements as good will project.
•
Donations from area businesses to fund radio and television announcements.
• 9-1.1 staff person to coordinate and organize the various projects.
CONSEQUENCES OF NOT FUNDING:
Inadequate publicity leading to the misuse and abuse of the 9.1.1 system.
"I• ' No publicity.
111 's
EXPECTATION OF FUTURE NEEDS:
• Public education will be ongoing
Rapidly growing area
- Mobility of population
Frequent turnover of university populations.
• Small children reaching ages of awareness and ability to use the 9.1.1 system.
• Changes In the size and ability of the 9.1.1 system.
rs
, Additions to the Denton County 9.1.1 District.
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PROGRAM BUDGET
rf TRAINING
E 4~ PURPOSEJ0E3JECTIVE:
~i •
Provide personnel with proper equipment for training.
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Ensure technological and human aspects of the system function together to provide
service the public has come to expect.
DESCRIPTION OF PROGRAM:
td~,,' • E9.1.1 interpretation of ANI print out and functions and operations of ANI console and
CRT screens.
!Z • Dispatch protection.
,
• Crisis type calls. 1
r;j, • Quality assurance programs.
Peer review board to critique handling of emergency calls.
i !I+' • Citizen feedback mechanism.
' SUMMARY OF RESOURCES:
' Contract with certified instructor.
District staff.
Emergency service providers.
;4 • Texas Emergency Number Association.
Association of Public Safety Communications Officials.
u• ' Advisory Commission on 9.1.1.
GOALS FOR 1988.89:
' Train all call-takers at each PSAP location.
Establish recommended emergency procedures for handling different types of
emergency calls.
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PROGRAM BUDGET
TRAINING
pate 2of2
FLTALTERNATIVES FOR PROVIDING THE PROGRAM:
• tjire additional staff for training.
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• Do no training.
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CONSEQUENCES OF NOT FUNDING:
Public expects immediate service.
•
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• Calls may be mishandled.
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EXPECTATION OF FUTURE NEEDS:
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• Training will be ongoing.
• New personnel.
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• Refresher for call-takers.
•
Technology changes.
• Stress management.
i • Media situations.
i • Educate citizens.
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TASK FORCE
MEETING MINUTES
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TASK FORCE MINUTES
TUESDAY - JANUARY 17, 1989
LEWIS MCLAiN'S OFFICE
1660 SOUTH STEMMONS
SUITE 230
LEWISVILLE, TEXAS
This meeting was held to study the revenue and earnings projections, the growth forecast
and the number of access lines provided by the telephone companies. There was
discussion concerning the projected 38.7% growth rate over a four year period. The
number of access lines per community was discussed.
The task force also questioned the average unit of revenue for each of the telephone
companies. GTE and Southwestern Bell were asked to provide more in depth information
in this area. Other areas of revenues were discussed.
Line items in the budget were examined. A salary range is to be established for each
personnel position. Fees for attorneys, outside consultants, and accounting were examined.
'rhe ex;xnditures for office space were incorrect and will be corrected for the next
meeting. Additional discussion occurred.
Discussion then began on the expenditures and costs for 9-1.1 equipment. The task force
was informed that the amount proposed for 9-1-1 equipment in the Southwestern Bell
proposal had changed due to the Bell tariff being null and void. Task force was informed
of the new price ($1,010,000.00).
As a result of the first meeting, the task force made the following requests:
• GTE
r actual data of growth projections
number of access lines
what variables were used for the growth projections
• exact number of access lines by class of service for all areas
Flower Mound was not mentioned in GTE. Possibly 70 to 800 of
Flower Mound is GTE territory
- provide billed and collected revenues that have not been paid to the
District for the months of November, December, and January to
establish a revenue history for one year.
Southwestern Bell
• actual number of access lines in Carrollton
• actual data and growth projections and number of access lines by class
of service for all areas
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Task Force Minutes
January 17, 1989
Page 2
provide billed and collected revenues that have not been paid to the
District for the months of November, December, and January to
establish a revenue history for one year.
• Lewis McLain is to evaluate bond funding.
' Marilynn Milor is to establish salary ranges for the District.
' Task force asked to meet Thursday, January 19, with our technical consultant
Roger Hill of PSA and Tuesday, January 24, with the revenue and
earnings/forecast people from GTE and Southwestern Bell.
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TASK FORCE MINUTES
THURSDAY - JANUARY 19, 1989
CARROLLTON CITY HALL
1002 SOUTH BROADWAY
CARROLLTON, TEXAS
The task force had requested a meeting with Mr. Roger Hill of PSA Associates. Mr. Hill
was a designer of the GTE 9-1-1 61stributed system and a former employee of GTE, a
former member of the State Advisory Commission on 9.1.1, and has worked with computer
aided design (CAD) systems.
Mr. }fill described AT&T tandem architecture, the pros and cons, advantages and
I disadvantages of this type system, and the GTE stand alone or distributive system, pros and
j cons, advantages and disadvantages of this system.
The task force was able to ask Mr. Hill questions. Mr. Hill again indicated that if both
systems were close to being equal In all respects, he would recommend the AT&T
architecture. However, if price is significantly diffreent you may want to reexamine the
recommendation. At this meeting Mr. Hill discussed portions of the new GTE proposal.
` The figures in the GTE proposal need to be revised.
GTE plans to install a Northern Telecom tandem switch in Denton. It may be future
possibility, utilizing AT&T architecture to use the tandem switch in Denton to provide
9.1.1 service.
} It should be noted that the GTE and Southwestern Bell proposals are not totally governed
by tariff, and that some Items w''hin the proposal are negotiable.
The following requests were made at the task force meeting:
• GTE
I~ the proposal made by GTE is to be revised with the correct figures '
and correct Information. '
• Southwestern Bell
Mr. Hill will make the same request of Southwestern Bell.
Attached are the two schematics that were used as a basis for discussion In the task force I
f meeting.
The task force will meet on Tuesday, January 24. This will be held at Brookhollow North.
Members of the task force, District staff, forecast projection, and revenue and earnings
personnel from GTE and Southwestern Bell will attend. After this meeting, another
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Force Minutes
January 19, 1989
Page 2
. Mr.
meeting has been requested wih orse case the week of January 30,
figures from the1 telephone
McLain is to propose a best and
companies.
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TASK FORCE MINUTES
j JANUARY 24, 1989
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The task force of the Denco Area 9-1-1 District met at 8:30 a.m. on January 24, 1989 In
Lewis McLain's office.
John McGrane called the meeting to order.
Jnck Brown introduced Bruce Trotter and John ilooten from the forecast projection
department at GTE They went over the forecast projections for GTE growth factors
based on such components ns industrial office space and the availability of lots, both
commercial and residential. ror example, We Point has 354 acres of undeveloped land
and Vista Ridge has 1,026 acres for development. GTE Is also offering new features such
as teen lines, which is a second line In the home at a reduced rate but pays 9.1.1 service
f charge.
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Attached to these minutes Is a copy of data presented by GTE. The Business As Usual
(BAU) utilizes the historical data GTE has amassed. On an average, it can be assumed
2.7 persons per household. The correlation between population and the number of access
lines cannot be made. Not every home has a telephone, therefore it Is not a good
correlation. A water meter reading is a better guage.
John Camp from Southwestern Bell was then introduced. tie presented their figures which
were based on historical data; the town of Trophy Club was an example. Bud Lofland
I presented data regarding the question raised at a previous task force meeting regarding
access lines for the city of Carrollton. It has been discovered that approximately 3,700
access lines in Carrollton have not been assessed the 9.1.1 fee.
GTE stated that their revenues dropped in November and December due to college
students who leave the university in Denton and do not return.
Southwestern Bell reported that November revenue collections were $4,168.14. ree
revenue for OTE are on the attached sheets.
John McGrane then asked if there were any questions. There were none.
j The telephone companies and District representatives were excused from the meeting.
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Denco Area 911 District
Please Print Legibly
Name Representative or Address Phone 1
I, CAc1~ So~Tnwesr4r<<'beea Zr4 %t-v63Z
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et /~~A~rid.L rtade? Pr) 539- 8S// 11 .
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7.Iha &6rangy ~Av .0-- • 1LG 5340
3 9. .JD//N3b ~ ~OttTo y ill'/ ~ `/rt(o `3oa /
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14. nYlr/r' IF.~IS h y I / pl7 -yy~t X~'r9
16.-~!~'UJ DU.f11U-r-r r~r,f:,~c.f >iY ZL 0911
ILk 16.~ r ~!SnL#f -n. f 11
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24.
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TASK FORCE MINUTES
TUESDAY - JANUARY 31, 1989 - 1:30 P.M.
LEWIS MCLAIN'S OFFICE
1660 S. STEMMONS, SUITE 230
LEWISVILLE, TEXAS 75067
John McGrane called the meeting to ciler. Mr. McGrane stated the reason they were
meeting today was because the task force had requested Lewis McLain to prepare a best 1
and worse case scenario utilizing the new numbers that have been obtained from the
telephone companies.
Attached is the financial planning model that was used at the task force workshop. Mr.
McLain explained that the growth projections are conservative and the numbers have been
corrected, but the bottom line is that the growth projection was at 7.6 and is now at 7.1%.
j 1 Mr. McLain changed the days receivable to 66 days. Mr. McLain prepared a sensitivity
chart based on the varying growth rates. He took the total budgeted revenues and then
prepared the impact on revenues if the growth assumptions were reduced one, two, or
three percent or if the growth assumptions increase one, two, or three percent. This was
jj something the task force had requested cf Mr. McLain. The task force was pleased, and j
I felt the District could operate within these numbers.
{ The financial forecast has not been changed from the original. At the present time the
District is conducting a salary survey so that the District can create a salary range. Rent
Is correct in the model. The new expenditure model reflects the new prices for the AT&T
architecture, and Mr. McLain pointed out that the cut-over date being December 1989
i would change the fiscal year for cut-over. Mr. McLain also pointed out that the line
labeled Enhancements/Debt Payments of $64,000.00 in the year 90-91 can be utilized for
a seven year payback at 9% of $64,000.00. The finance tables allow the reader to be able
to compare and contrast varying financing on this page.
The task force had no more questions of Mr. McLain, and excused him from the meeting
- because of his busy schedule. The task force thanked Mr. McLain for all of his hard work.
The task force then requested a meeting with Mr. Roger Hill on February 7, at 1:30 p.m.,
with plans to meet for the entire afternoon. The task force will be meeting with the intent
of preparing an RFP for the 9.1.1 system equipment.
Mr. McGrane then addressed the three sets of minutes, and asked if there were any
corrections. He asked members to please notify him or Marilynn Milor at their
convenience,
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There being no further business, the task force adjourned.
Denco Aren 911 111atr1cL
I'lenae 1'rNL Legibly
AJdreas phone f
Knee RepreeeuLnUve of
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DENCO AREA 9-1.1 DISTRICT
[lest and Final Proposal
1. Introduction
The Denco Area 9-1.1 District is requesting your best and Final Proposal on the 1
Enhanced 9-1.1 system for the entire geographic area served by the District. ii
11. Scope I
The Best and Final Proposal will set forth all prices, features, conditions, and time
frames required to fully Implement the Enhanced 9.1.1 system for the District, el
Public Safety Answering Points will be provided at all designated locations.
f 111. Features
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The Proposal must Include a detailed description of how the vendor proposes to
provide the following features:.
Automatic Number Identification t
Automatic Location Identification
Selective Routing
Default Routing
Alternate Routing
Called Party Hold ,
Forced Disconnect
Idle Tone Application
Speed Call to a Ringing PSAP
Call Transfer
Fixed
Manual
Selective
IV. PSAP Locations
The minimum configuration will provide PSAP's in the following locations:
P~AE # Positions
Carrollton PD 4
Denton PD 3
Denton Sheriff 2
Lewisville FD 2
I. Lewisville PD 2
Flower Mound 2
Highland Village 2
Tne Colony 2
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Bcst and Final Proposal
Page 2
The vendor will provide incremental costs to add PSAP's in the following locations;
PAP #rQsition 1
Lake Dallas 2
Frisco 2
Thus a total of four different scenarios should be configured and priced;
Minimum configuration
Minimum plus Lake Dallas
Minimum plus Frisco
Minimum plus Lake Dallas and Frisco
For each scenario, give the Incremental cost for optional equipment Including power 1
supplies, printers, CRT's, cables, telephone sets, and other peripheral equipment.
Itemize each separately.
V. Other Considerations
In-Service December, 1989
Provide schedules required for ordering, installing, and testing the equipment.
Provide a time line of events necessary to ensure timely implementation. Provide
other milestone dates for service as applicable.
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The customers served by Decature, Rhome, Slidell, Valley View, and Celina central
offices will be deferred until the North Central Texas Council of Governments plan
provides service In the affected adjacent county. Do not include costs for those
offices.
Provide sample/example of PSAP management reports and associated costs. Provide JI
detail on any financing options you can offer. Financing options will be a significant
+ factor in consideration of the proposal. The scope of financing proposals should
I` consider both;
a) financing of one time charges
b) financing of potential monthly revenue shortfalls.
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Best and Final Proposal
Page 3
VI. Evaluation Criteria
Proposals will be evaluated based on the following procedure:
Factor Maximum Points
f Price 30
Features 40
` Implementation Schedule 20
f Financing Alternatives 20
VII. Deadline for Submission
All Proposals are due to the office of the Executive Director of the Denco Area
f` 9.1.1 District by 4:00 p.m. on Friday, February 24, 1999.
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OFFICE OF TIIE CI'T'Y A'T`TORNEY
MEMORANDUM
TO: Honorable Mayor and Members of the City Council
FROM: Debra Adami Drayovitch, City Attorney I
SUBJECT: HB 2690 - Relating to the Adjudication of Parking 1
Offenses Through Administrative Procedures
DATE: April 27, 1989
As you may recall, the 70th Legislature enacted Article 6701d-24,
Vernon is 'texas Civil Statutes, to provide for the adjudication of
parking offenses through administrative procedures. A copy of
that law is Attached. Some of us were very pleased that the new
law would provide an effective method of addressing the parking 1
problem around the courthouse on the square. Lhifortunately, the
law applies only to cities with a population of 200,000 or more.
Representative Jones of Lubbock has introduced HB 2690, which
4 would allow any city with a population in excess of 125,000 to
1 utilize the provisions of Article 6701d-24; Texas Municipal
League supports this bill and Susan Horton, General Counsel,
advises that it may be possible that Representative Jones, upon
request, would amend the bill to include cities having population
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in excess of 45,000 according to the most recent federal census.
I believe, as the creation of a municipal court of record is not
forthcoming in the immediate future, that the City Council may
wish to authorize staff to seek to have an amendment introduced
to HB 2690. While the Council may, after due deliberation,
determine that administrative adjudication is not in the best
interest of the City, it certainly seems prudent to the advantage
of an opportunity that would allow you the flexibility to make
that determination. I spoke with Representative Horn last week
and he seemed amenable to the idea of assisting us in this
regard. It you deem it advisable to continue efforts to seek an
amendment, we will pursue such.
Respectfully submitted,
4EB1
DAD/ lh
cc: Lloyd V. Harrell
Sandra White
33091
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D9 BRIDGES, AND FERRIES ROADS, BRIDGES, AND FERRIES Art. 670ld-24
Title 111 Title III
personnel from, any governmen• compact shall remain in full force and effect as to the remaining jurisdictions and in full
orstion, or any private nonprofit force and effect as to the jurisdiction affected as to all severable matters.
S and develop uniform forma and "Art XI. TITLE
pact All procedures and forma "This compact shall be know? u the Nonresident Violator Compact of 1477." J
the Compact Manual. Sec, 2. (a) The office of nonresident Violator compact administrator is created. The 1
D WITHDRAWAL governor shall appoint the compact administrator, with the advice and consent of the
senate, to a two-year term that expires on February 1 of each odd-numbered year. The
s been adopted by at least two compact administrator is entitled to compensation and reimbursement for expenses as
provided by legislative appropriation. The compact administrator shall perform the duties
solution of Ratification executed specified by the Nonresident Violator Compact of 1917.
nd submitted to the chairman of (b) The Department of Public Safety shall report, u provided by Article I1I(c) of the
Nonresident Violator Compact of 1977, the failure of a motorist to comply with the terms
provided in tle Compact Manual of a traffic citation. The department shall establish procedures for the reports. i
.flows: (c) For the purposes of the compact, the "licensing authority" means the Department of !I
Lion is empowered to become a Public Safety.
Acts 1981, 67th Leg., p. 2320, ch. 571, 1 1, eff Jan, 1, 1982; f 2, eff Sept 1, 1981. Sec. 1, Art. Vlll
Ana of the compact amended by Acts 1983, 68th W. p. 5026, ch. 903, f 1, eff. June 19, 1983,
arty to the compact and with any Sections 5 to 7 of the 1981 Act provide: Statutes); and amending Subsection (a), Section
"Sec. 5. The initial term of the compact ad- 148, Uniform Act Regulating Traffic on High-
ministrstor expires February 1, 1983 ways, as amended (Article Vold, Vernon's Tex-
the appl)rir,p jurisdiction, but it "Sec. 6 The Department of Public Safety as Civil Statutes). Acts 1981, 87th Leg., p. 2320,
by the chair; an of the P.nanl of shall promptly execute a resolution of rat. ch. 571.
rd to each party juriadictior. -tat ification as provided by Article VII of the Non- Complementary Legislatloru
veived. resident Violator Compact of 1971,
pact by official written notice to "Sea 7. This Act takes effect September 1, Ark,-Code Colo. C.R.S. 24-60-2101 W 24-60-2104.
I
to take effect until 90 days after 1981, except that Section 1 takes effect January Fla.
ed to the com act administrator 1, 1982, This Act applies to citations lasued on -West's F.S.A. II 82215 W 922.50,
p or after January 1, 1982 by jaradictioru that are Ind,-West's A,IC, 9-b-1.1-1 W 9-6-11-7.
the validity of this com-Ftt as to members of the Nonresident Violator Compact Iowa-I.C.A. 1821.618,
of 1977." Kan.-KSA 8-1219 et seq. ~JI
Title of Act Miss.--Code 1972, 11 63-10-1 to 63-10-6.
7S Ma.-VA.M.S. 1' 544.048.
A Act relating to the adoption of an inter NJ.-NJS.A. 39:6F-1 to 39:6F40.
fensea which mandate personal state compact concerning siolahions of certain Okl.-4T Ok1.5tAan. 11789, 790.
■ suspension, equip.ment viola- traffic offenses by nonresidents; amending Sub j
section (b), Section 22, Chapter 178, Acts of the S.C.-Code 1978, II 66-25-10 to 68--2&-d0.
, sire and weight limit violations, 47th legislature,Regular Session, 1941, u Wash.-West's RCWA 48.28.010 to 48.28.050, I
srdous materials. motor carrier
ations amended (Artkle 668Tb, Vernon's Texas Civil W.Va.-Code 171) 1X-1 W 17B-1C-4,
.
S COMPACT Art 8701d-24. Administrative adjudication of parking offenses
Applkatlon {
Amendments shall be presented Sec. 1. A municipality may declare the violation of city ordinances relating to parking
t Administrators and may be and stoppingg vehicles to be civil offenses and prescribe civil fines pursuant to the
procedures for administrative adjudication as provided by this article. J
of all party jurisdictions and
Adoption of Ordinance
dorsement Sec. 2. (a A municipality may adopt an ordinance estaNLhing an administrative
act chairman within 120 days { adjudication ~earing procedure. The ordinance must provide:
idorsement I (1) a period for persotu charged with violating a puking or stopping ordinance to have
hearing; and
VERABILITY (2) for appointment of hearing officers who have authority to administer oaths and to
effectuate Na purposes stated 'issue orders compelling the attendance of witnesses and the production of documents.
able and if any phrase, cleated (b) An order compelling the atteodatue of witnesses or the production of documents
ntrary to the constitution of any may enforced by a municipal court,
ility thereof to any government, Presumption of Ownership
t be affected thereby. It this Sec. S. In an administrative adjudication of an offense udder this article, it is
y jurisdiction party thereto, the presumed that the registered owner of the motor vehicle that Is the subject of the
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Art. 6701d-24 ROADS, BRIDGES, AND FERRIES
Title III ~Rlge D`, BRIDGES, ANC
administrative hearing is the person who parked or stopped the vehicle at the time and
place of the offense charged, and that a State Department of Highways and Public Sec, 9. This article sha
Transportation computer-generated record of the registered vehicle owner is prima farle according to the most rece2
evidence of its contents.
of government
Hearing Added by Acts 1987, 70th Lel
Sec. 4. (a) The citation or summons must provide information as to the time and place Section 2 of the 1987 Act p
of an administrative adjudication hearing. The failure of any person charged with an "this Act takes effect Seph
offense to appear at the hearing is considered an admission of liability for the charged applies only to parking or stop
offense. The citation or summons must contain a notification that the person charged occur on or after that date.
with a parking or stopping offense has the right of an instanter hearing, which the occurs before the effective d
issuing peace officer or authorized parking enforcement agent shall not be required to governed by the law in effect
attend. The original or any copy of the summons or citation is a record kept in the occurred and the former lai
ordinary course of business of the municipality and is rebuttable proof of the facts it effect for that purpose. For
section, an rffeoae ocean be
contains.
(b) The hearing officer shall issue an order stating whether or not the person charged Art, 6701e. Repealed by
is liable for violation of the parking or stopping ordinance and the amount of say fine, I, 1979
costa, or fee assessed against him, The order may be filed with the clerk or secretary of
the city. Acts 1979, 66th L%, ch. E
article, enacts the Human Ret
! Enforcement i
Sec. 5. An ceder filed under Subsection (b) of Section 4 of this article may be enforced Art, 6701g. Repealed by
by:
q) impounding the vehicle; however, no vehicle may be impounded unless the offender See, now, arc 6702-1, 1 2.31
f has committed three or more offenses in any calendar year,
(2) placing a device that prohibits movement of a motor vehicle on the vehicle that is Art 670lg-1. Removal of
the subject of the order filed; Section 1. The owner of
i park
(3) added fine if not paid within a specified time; motordesignation vehictethat end at is s park
(4) denial of permits; or l
parking removed and stored at the r
(5) refusing to allow the registration of the vehicle as provided by Subsection (a-9), is required by a governn
Section 2, Chapter 88, General Laws, Acts of the 41st Legislature, 2nd Called Session, conspicuously designated a
1929 (Article 6675a-2, Vernon's Texas Civil Statutes). mental body.
Sec. 2. The owner of the
Reeo,ds as provided in Section I of
Sec. 6. An order or decision of a hearing officer filed with the clerk or secretary of the operator of the vehicle as i
city must be kept in a separate index and file. These orders or decisions may be recorded vehicle wrecker service ins ,
using computer printouts, microfilm, microfiche, or other similar data processing tech vehicles and is stored by a r
piques, incurred in the storage of - 1
Acts 1977, 66th Leg., p, 1243,
Fines, Coats, and Fen
Me of AN:
Sec. 7. The ordinance must provide for the amount and disposition of civil fines, costa, An Act relating to remova
and fees. motor vehicles parked in fire
Appeal 143. Ch. 48emergency. Acts 19
Sec. S. (a) A person determined by the hearing officer to be In violation of a parking
or stopping ordinance may appeal this determination to a municipal court. The appeal is Art 67018-2. Removal o
instituted by filing, not later than the 80th day after the filing of the hearing officer's highways
order, a petition with the clerk of the court along with payment of the costa required by
law for municipal court Section 1. In this Act:
(b) After tiling a petition for appeal, the municipal clerk shall schedule a hearing and (a) "parking facility" me
notify all parties of the date, time, and place of the hearing. for restricted and/or paid
(c) Service of notice of appeal under this section does not stay the enforcement and limited to commercial part
collection of the Judgment unless the person who Hiles the appeal poste bond before filing adJscent to businesses, chu
notice of appeal with the agency of the municipality designated by ordinance to accept fw ty" alaoincludes a rest
payments for violations of parking and stopping ordinances. facility.
94
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UDGES, AND FERRIES ROADS, BRIDGES, AND FERRIES Art, 6701g-2
Tide 116 Title Ili
to vehicle at the time and Application of Article
of Highways and Public See. 9. This article shall appply to any city having a population in excess of 20,000
hicle owner is prima facie according to the most recent federal census which operates under a council-manager form
of government.
Added by Acts 1987, 70th Leg., ch. 67p, f 1, eft. Sept. 1, 1981.
m as to the time and place Section 2 of the 1981 Act proondes: ate of this Act if an element of the offense
r non charged with an "This Act takes effect September 1, 1987, and
I liability for the charged applies only to parking or stopping offenses that Title of Act.-
i that the person charged occur on or after that date. An offense that An Act relating to the authority of a munict
occurs before the effective date of this Act is pslity to provide for administrative adjudication
anter hearing, which the governed by the law in effect when the offense of violations of city ordinances relating to ark•
t shall not be required to occurred and the former law is continued in ing and stopping of vehicles; providin civil Pen-
n is a record kept in the effect for that purpose. For purposes of this shies and for appeals. Acts 1987, 70r Leg., ch
able proof of the facts it section, in offense occurs before the effective 679.
or not the person charged Art. Ville. Repealed by Acts 1979, 66th Leg., p. 2429, ch. 842, art. 1, 1 20), eff. Sept.
d the amount of any fine, 1, 1979
h the clerk or secretary of 1 Acts 1979, 66th Leg., ch. 842, repealing this ppFeeor disposition of the subject matter of the sition article, enacts the Human
Reaeireea Code. Y.T.aled Harticle ume, see Disppoos Code.able preceding
CA.
its article may be enforced Art 6701g. Repealed by Acts 1983, 68th Leg., p. 1526, ch. 288, 1 2, eft. Sept 1, 1983
>unded unless the offender See, now, art. 6702-1, 1 2.301.
Art. 6701g-1. Removal of unauthorized vehicles parked in fire lanes
iicle on the vehicle that is Section 1. The owner of premises at or upon which a governmental body requires the
designation and maintenance of a fire lane, or the agent of the owner, may have any
motor vehicle that is parked in the fire lane, except an authorized emergency vehicle,
removed and stored st the expense of the owner or operator of the vehicle, if the fire lane I
vided by Subsection (a-3), is required by a governmental body having authority to rewire fine lanes and is
lature, 2nd Called Session, conspicuously designated u a fire lane in compliance with requirements of the govern.
I mental body.
Sec. 2. The owner of the premises, or his agent, who has a vehicle removed and stored
as provided in Section 1 of this Act is not liable for damages incurred by the owner or
he clerk or secretary of the operator of the vehicle as a result of removal or storage if the vehicle is removed by a
decisions may be recorded vehicle wrecker service insured against liability for property damage incurred in towing
nilar data processing tech- vehicles and Is stored by a storage company insured against liability for property damage
Incurred in the storage of vehicles.
Acts 1977, 66th Leg., p. 1243, ch. 480, eff. Aug. 29, 1977.
Title of Act- Library References
, sition of civil fines, coats, An Act relating to removal of unaithorized Nuisance 4-78.
motor vehicles puked in fine lanes; and declu• U.S. Novatioo { 108.
in emergency. Acts 1977, 66th Leg., p.
I, ch. W.
n violation of a puking Art. 67018-2. Removal of unauthorised vehicles from parking facilities or public
W court. The appeal is highways
of the hearing officer's
of the coats required by Deflnitiona
Section 1. In this Act:
tall schedule a hearing and parking facility' means any public or private property used, in whole or in part,
for restricted and/or pald parking of vehicles. "Puking facility" incudes but is not
stay the enforcement and limited to commercial puking lots, puking garages, and puking areas servin or
eal posta bond before filing adjacent to businesses, churches, schools, homes, and apartment complexes. "Ping
i ted by ordina ice to ccccpt facility" also includes a restricted portion or portions of an otherwise unrestricted puking
facility.
85
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CITY COUNCIL REPORT FORMAT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: Approval of a tax refund to Windsor Park Development
RECOMMENDATION:
The Tax Technician has determined that a tax refund should be issued
because the land is in a flood plain and cannot be developed,
SUMMARY:
Chapter 31.11 of the Texas Property Tax Code requires the approval of
the governing body of the taxing unit for refunds in excess of $ 500.00.
Windsor Park Development is due a refund of $ 3,656.17 on Account #
8900-00046 because DCAD Supplements for 1986 and 1987 corrected the land
BACKGROUND: values, resulting in an overpayment.
On 7-29-88, Windsor Park Development paid a total of $ 3,694.46 for
their 1986 and 1987 taxes on this pronerty. On 3-3-89, the Denton Central
Appraisal District issued Supplements for 1986 and 1987, lowering the land
values on the t, u pd hP total taxes to $ 38.29. A refund
PROGRAMS, DEPAIt~gS OI GROUPS ~FrFEC1tED: of the overpayment is due.
The Tax Department and the tax account of Windsor Park Development.
I FISCAL IMPACT:
j $ 3,656.17
RESP FULLY S ITT D•
i
1 arrell
Ci y Manager
Prepared by:
~ ,141~, ~
Name Vic Schneider
Title Tax Technician
Approved:
4la J im 13 nya d
e Treasu
2633C/3
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1986 SUPPLEMENT
TO: ~Q►~bn C044 DATE: 33.8q
FROM: DENTON CENTRAL APPRAISAL DISTRICT
P.O. BOX 2616
DENTON, TX 76202
LEGAL
OWNER: WiHDsog N&k big. _ DESCRIPTION: AoiNaA
70, fal Lind 4 88 -V• CEi; 'frc i+ 3 I
1
~1 1~Errrotl T~ lt,02 WES - 1114b8
ACCOUNT s C3041)
~l}r PREVIOUS VAWE; CORRECTED VALUE: j
IMP HS _ IMP HS j
LAND AS _ LAND HS
V,
1
j IMP NHS IMP NHS N
J
LAND NHS ~CJChgArl LAND NHS 'i .237 - I
i
4 AG MKT AO MKt
Ad USE I
AO USE
EXEMPT EXEMPT ye
TAXABLE AMAQ.2 TAXABLE, 4r 3l _
7S
j g ~51
(FOR GAIN: J4x `J~5 IMP SPTS: LAND $PTO '
SIONATURE:(,~rrs&74-dlor REQUESTED BY:
j
REASONS:eartc+ yo%x~ rloop LAAb-
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1907 SUPPLEMENT
TO: DATE:
_3 3-8q
PROM: DENtON CENTRAL'APPAAISAL bISTRICT
P.O. BOX 2016
bENTONO tX 76202
OwNEh: LEGAL
n OESChIPT10N:AplSbA
- ~ C1 Gf'Y I~YI -fLiQ~3-CR_ P~'TfYA~I '3 1.1
--~NTON T 7 ~A1
_ ACCOUNT ♦ QG`wv~~
Q~ PREVIOUS VALUE:
N C
IMP 11S ORRECTED VALV
- IMP NS
a
LAND HS y
LAND H5 `
I IMP NHs
IMP NHS_
LAND NNs
LANG NHS~~Z~~~ i
1
AO MKt •
Ao MKT 1
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Ao Ust
EXEMPt
EXEAIPt_
l~ tAXABLE-,'~? q,
TAXABLE ?3y
OR GAIN: 310 (S IMP SPTB: LAND SPTS.Dj_
S1oNATUhE:
L ~ AEOUESTEb
REASONS: ( a 1a +stl-_~~~D~
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NlbOlf 11111 IAIUI111 lll"/ 111 1lr1
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CITY COUNCIL REPORT FORMAT ,
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT, Approval of a tax refund to Ernest D. Larson/Bright
Mortgage
RECOMMENDATION:
The Tax Department has mailed in Overpayment Letter to the taxpayer. ~
All completed forms and necessary documentation have been returned, re-
questing this refund, which the "ax Technician recommends.
SUMMARY:
~Chapter 31.11 of the Texas Property Tax Code requires the approval of
f the governing body of the taxing unit for refunds in excess of $ 500.00.
Bright Mortgage has requested a refund in the amount of $ 2,676.51 since
duplicate payments were made on Account # 7140-01900.
BACKGROUND: j
--7 0_n_-4=- -88, Ernest D. Larson paid a total of $ 2,676.54 for his 1985,
1986, and 1987 taxes. On 4-29-88, Bright Mortgage also paid $ 2,676.54
on Mr. Larson's account. Bright Mortgage is requesting a refund because
Mr. Larson has a non-escrow loan with them.
1 PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED:
I The Tax Department and the tax account of Ernest D. Larson
FISCAL IMPACT:
$ 2,676.54
~ R C Fl~t/L)MI?
oy a rre
City Manager
Prepared by:
Name c c ne er
Title Tax Technician
Approved:
a m ny
tIe Treasure
2633C/3
April 11, 1989
Tax Collector
City of Denton
215 E. McKinney Bright Mortgage
Denton, Texas 76201
Attention: Mr. Vic
RE: Loan 1044055-8
Parcel 17140-01900
E.D. Larson
Dear Mr. Vic;
in accordance with our telephone conversation this #datet
585473
please find enclosed a copy of our cancelled ir: the amount of $2,676.54 which was a duplicate payment
of the 1985, 1986 and 1987 taxes on the above referenced
loan property.
Please forward this overpayment of taxes which you are
holding in the amount of $2,676.54 to our office as this
is a non-escrow loan and the tax should have been paid by
4 the Larson's personally.
f Thank you in advance for your cooperation and if i can he
of further assistance, please advise.
Ve tru/IY~youra,
Su cot
Tax Dept.
/a
Enclosure
pCS 51emmn• Frre+ws Ua[I&.7,ae,. 7',P • 214161' 495n
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CITY COUNCIL REPORT FORMAT
TO: Mayor and Members of the City Council
I
FROM: Lloyd V. Harrell, City Manager
SUBJECT: Approval of a tax refund to David Weiss/hurray Mortgage Co.
RECOMMENDATION:
The ax Department has mailed an Overpayment Letter and an Application
for Refund to the taxpayer. All completed forms and necessary documenta-
tion have been returned, requesting this refund, which the Tax Technician
recommends.
F SUMMARY:
apter 31.11 of the Texas Property Tax Code requires the approval of
the governing body of the taxing unit for refunds in excess of $ 500.00.
f Murray Mortgage Co. has requested a refund of $ 929.00 since duplicate
payments were made on Account X 8904-00616.
BACKGROUND:
On 1--I6-88, the title company made a tax payment of $ 929.00 at the
time of sale. On 1-24-89, Murray Mortgage Co, also paid $ 929.00. Tax II
records indicate payments of $ 1,858.00 against a tax base of $ 929.00. 1
i A tax refund is due.
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: I
The Tax Department and the tax account of David Weiss
` FISCAL IMPACT:
$ 929.00
` R ECTFULLY SUBMITTE :
I
ity Manager 1
Prepared by:
amen e Schneider
f Title Tax Technician
j Approved:
e m ya
i t I e Treasu
2633C/3
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I Uate p.,+r r.: Board
I Refund Applkatlen 71.11(111I) /
APPLICATION FOR TAX REFUND
Collecting Office Name; Collecting Tax For: p--~,~---
- axing rnh)
Address 6'3 G/
City. State, Zip Code
- - - - - - - - - - - - - - - - - - - - - -
In order to apply for a tax refund, the following information must be provided by the taxpayer.
IDENTIFICATION OF PROPERTY OW ER:
Name: a a
Address: O c• p _
Telephone Number (if additional information is needed): a
IDENTIFICATION OF PROPERTY:
Description of Properly ~I, ,D 7
I Address or Location of Property: O ? t/ ,
Ih~ Account Number of Property90~-• Dr+ ti i r'
OF rex Receipt Number, +
INFOFM;TfON ON PAYMENT OF TAXES:
Name fixing Unit Year for
From 1 Refund Which Refund Oats of the Amount n
Is Requ )d b Requested Tax Payment Taxes Paid Tax Refund
11 1. ~ +cD~n n ~ Requested
f 3.CL Jt' D~_ f Or,.l!r,~1 19 ~ ~C• d r / 19 s 70~ s
j / 19 S s OL
4 Taxpayer's reason for refund (attach supporting documentation): fie- 7Ai7~~_Cp„~ ~/rE fp BPS raft
of s„/e or~_ l//6 86' {'o 9a9 ° /lic~~9aaP
b r J ~ ~r• tfi~E ~ v, d rr D~~~.,i
'I r , apply for her refund of the abovedescribed taxes and certify that ttie Information I have given on this form
I
a ' Id correct"
tlt> _ /~i zc,xJ rY1u a AX /17
Sigrisfurs _ P 0 'ate Fope3 X75 0 Det ofApphcatlonforTax Refund
r r,r r _ _ _ r r
r y -
DETERMINATION FOR TAX REFUND: Approval
Disapproval
j Signature of Authorized r Office-
11 Dale
Signature of Presiding Officer(s) of Taxing
Unit(s) for refund applications over $500 Date
i
Any person who makes a false miry upon the forpeing record shall be subject to one of ft fofow(ng penal s., 1. Imprisonment of
I not more than 10 yeare not fee than :t years end/or a One of not more thin 16,000 or both such free and
Imprisonment; t. confinement In )all for a term up to 1 year or a One not to exceed 62,000 or both such flat and Irnprlsonment asset
forth In 6eetlon 11.10, Penal Code.
0rru N0 71 u
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L 91-203 ~
Murray Mortgage Company
VOID IF NOT cAS4E0 WITHIN k o.rE 7124
' 5510 L B J. FREEWAY P.0 BOX 309638
LALLAS, TEXAS 75390 2 2 6 4 2 2 CHECK NO M0 31 rR
71232E 12 X30 !a
FOR PAYMEhl OF TAXES
PAY TO +
Il CITY OF CEATOh PAYEE 427230E20 oss~assses92Q.GG
` E TAX DEPARTMENT THE MURRAY iNVESrMENTCOMPANY
I 4E PLhICIPAL IUIILIhG AmaVARIOUS MOR*GAGORS
MEN7011 TX 76201 DISBURSEMENT CLEARING ACCOG
VURRAV SAVINGS
~LyR'ffNSAYING
DALLAS TEXAS S ASSOC MURRAY PGltTGAGE C0IPAAY
311011245 91C1C002169 AISALASEMEh7 CLEARIh6 495
i
1' 2 264 2 2E' 0: 3 L 107 i 249+: 9 10 1000 2 169w' 10000009290004
~ k
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890400600 1988 THRU; 89040064 1986 L 05
DATE 1131/89 TAX TRIAL BALANCE REAL PAGE 34(1 PENALTY EFFECTIVE NEXT "M"
ACCOLW N YEAR HAW NET TAX CODE A PD-DATE TAX PAID PEN PAID TAX DUE PEN DUE TOTAL DUE
T~[10uT. LEERLOYi C. 251.[5 YYNN NNW#W 12/29 353.44- ,gyp
12/2 257.15 18 275.
PEOPLESJOYCE 477. YWP#m
111 177.
8 CUIMINGS~ GRETCHEN C 446. 1zz
MEEIER, VIlNY 516 YNNNNNYI 12/ 516. 3- ;
PIMT STATE 3W .00
7 FIRST STS TE BALK OF DEMON 340,08 ,q
p
46
340.06 ACCOUNT2TOTJY. 2,
BIDENIAFI, SAM JR 37 YNNYNMN _ 308.7 21. 329.4466
WOONICKI. -
1 BENSC~I, THOMAS R. 91 64: YINYNNNN 926 91S, .
pppp
i f UR~~XMI~~EL N 4~29 YNN 11/1 929
929.00 Y R###" 10/ 9.
Ws,-TO 1 .00 929
1 DA ID N 11/ X24
OLSEN VIM EIEITFX E 1.67 YNNNNN~II 1/1 ~9
E* 1. 7-
Dit
19 ORE TF
OREO PROP TEX :NC 745.77 YNWNNA 19/ r 73 00 AO AO
MO PROP TEX INC yy
OREO PROP EX INC _M~4 ^ N A 12% 74.5 . .00 ,Qp' .00
Wwo
8 2 ILSOO
NN, CHAR.EgS 430.03 Y
M NW,*#m I 1 , 00 .001 .00
WILSON C Mq kS
~B,WRr6" m___--- , 3-~-'IT -4~
8 6 FEDERAL
FOUR LEXMOAN MTG CO YNNN*" 11/ .u1 { YNPtHM 11 7 ~FOOpU~R PL" ~IyNCC~ E Yr1 6?7. YN f~1 1% 7 77:
'
JFRRTIIi6-AVI6
FOUR PLSX INC
IWEISS DAVID a YNMNNI 9 r.... ' l-•.~ I
8 3 GOODMAN JON D. .3 YTf ]1111111%17 - i
EI i I s - ,
--ROSS 11~s'~75~-------------Taa- a~---- --r - ;
7 GREATER SOUTHWEST PROPERTIES 4 7 SSA YNNNNNNN 12/1/
GREATER SOUTHWEST PROPERTIES 4;557.35 YNNN NN 14 4~5
8 1 THOIMPSON PROPERTIES 14q,yy Y1 p 1/3 199.~y-
d 2 MARKETING d RESEARCH COUNSELOR 266.03 YNHNN"M II/'A 266A3-.
g gg POIA6ERTER;-JERRY'P"'._-
8 4 64 86 POINDEXTER, JERRY P 523. - -r---- ------523-F 1
ACCOLW 9TOTAL0 ?716. 7
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2651L-1/3589
NO.
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES;
PROVIDING FOR THE EXPENDITME OF FUNDS THEREFORE; AND PROVIDING
FOR AN EFFECTIVE DATE. i
WHEREAS, the City has solicited, received and tabulated 1
- , competitive bids for the purchase of necessary materials, equip- •111
ment, supplies or services in accordance with' the procedures of
E state law and City ordinances; and
WHERF,AS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor; and 1
WHEREAS, the City Council has provided in the City Budget for
f the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. That the numbered items in the following numbered
bids'f or ma erials, equipment, supplies, or services, shown in the
"Bid Proposals" on file in the Office of the City's 'Purchasing
Agent filed according to the bid number assigned thereto, are
hereby ,ii,,cepted and approved as being the lowest responsible bids
for such items:
I
BID ITF14
NWBER N0. VENDOR AMOU14T
9g yBrooks Proe..ucts, Inc. $13,000,00
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TION II. That by the acceptance andPPr
S accepts the offer
numbered t~ms of the submitted bids, the City
of the persons submitting the bids iorsUUClieste or a servicess in
purchase the materials, equipment,ations, standards quantities
accordance with the terms, specifications, bid
and for the specified sums contained in the Bid Invitations,
Proposals, and related documents.
SECTION III. That should the City and persons submitting
approve an accepted items and of the submitted bids wish to
awarding agreement
the bids a the sCity Manager
enter into a formal and written
ute
' acceptance, approval$ r a
or his designated representative is hereby authorized videdethat
the written contract which shall be attached hereto; p o
h the written contract in accordanc ntities an dttspecifiedmsumsocovediand
specifications, standar rds, qua
in the Bid Proposal and related bid documents herein app
` accepted.
I the acceptance and approval of the above
herSECTION ternIVs . That the by sohmitted bids the City Council hereby
I u
If authorizes the expenditure of funds thereioP to o a ,written
accordance with the approved bids or pursuant
contract made pursuant thereto as cui.horized herein.
SECTION V. That this ordinance shall become eifective
} imme ately upon its passage and approval.
`
PASSED AND APPKOVED this day of 1989.
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ATTEST,
3EtiNIFER ALTERS, CITY sF-KF
APPROVED AS TO LEGAL FORDS:
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
BY:
PAGE TWO
` DATE: May 2, 1989
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CITY COUNCIL REPORT
TO. Mayor and Members of the City Council
FROM: Lloyd Y. Harrell, City Manager
SUBJECT: BID #9973 Precast Manholes
RECONIENDATION_ We recommend this bid be awarded to the lowest bidder
meeting specifications, Brooks Products, Inc., at a total amount of
$13,000.00.
SUMMARY: This hid is for five (5) precast manholes for use by the Electric
Distribution iepartment in underground conversion of E. Hickory St.
1
BACKGROUND: Tabulation Sheet, Memorandum.
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PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Electric Distribution
~ FISCAL 11iPACT. Bond Funds #611-008-0252-5420-9220 for 1988/89.
Respect y submit e :
Lloyd Y. Harrell
City ~laaager
Prepared by:
Name: Denise Manning
Title: Buyer
Approved:
am : John J. Marshall, C.P.M.
Ti t1 B: Purchasing Agent
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f BIDM 9973 1 1 I 1 I
1 I i i S 1
BID PRECAST MANHOLES I AMERICAN I BROOKS 1 DALWORTH I !
i~ I 1NDUSTRIFL I PRnDUCTS I QUICK SET I I
OPEN APRIL 13, 1989 I PRIESTER I I I I
i I I I I
ACCOUNT M t--------------- t I t---------------t
h N I QTY I ITEM DESCRIPTION I VENDOR I VENDOR I VENDOR I VENDOR I
I t------------------------------- 1----------•-----t--------------- I t--------------- I
--I 1 I I I I I
1 1 5 1 PRECAST MANHOLES 1 21275.00 1 21600.00 I 21793.00 1 I
1 I I 1 i I t
1 I FRAME AND COVER 36" 1 800.00 1 1 1 I
~ I I I I I 1 i
1 I ALTERNATE 30" 1 350.00 I I I I
1 1 1 1 I I I'
i 1 36" EXT. I 70.00 1 l t I
I t t 1 1 I I
I I DELIVERY 1 I 10-DAYS 1 5-DAYS t 1
` I I i I I I 1
1 I I I I I I
~ s 1 I s 1 s s a
t I I 1 1 (
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C!Tr of DENTON, TEXAS 215 E. !NCKINNEYI DENTON, TEXAS 762011 TELEPHONE. (817)6M200
MEMORANDUM
To: Denise Manning, Purchasing Agent
Frost Keith Dubea, Electric Engineer 1,
Date: April 18, 1989
Subject: BID EVALUATION #9943 - PRECAST MANHOLES 1
##!!#t!!#####!##t##!!i#ti#!#!###!#s#!#tltilitlitl4#!##ttli#
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On Thursday, April 13, 1989, bids were opened to purchase five
(6) precast manholes for the approved overhead to underground
conversion on East Hickory Street. All Bidders ►ieet the required
specifications and design criteria.
Therefore, the Engineering Department recommend the bid be
awarded to the lowest bidder, Brooks Products, Inc., for
= 13,000.
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ccs Ernie Tullos, Director of Electric Utilities
Don McLaughlln, Engineer Administrator
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manhole.eva
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26511.-3/3689
NO.
AN ORDINANCE ACCEPTING COMPETIT!IE: BIDS AND PROVIDING FOR THE
AWARD OF CONTRACTS FOR PUBLIC WORKS OR IHPROVUICN'rS, plt0vpm
FOR '[BE FXPENDITURF OF FUNDS TREREFOR; AND PROVIDING FOR AN
EFFECTUF. DATE.
WHLRFAS, the City lens solicited, received and tabulated
competitive bids for the construction of public works or
improvements in Accordance with the procedures of state law and
City ordinances; and
WIIERFAS, the City Manager or a designated employee has
E received And recommended that the herein described bids are the
lowest responsible bids for the construction of the public works
or improvements described in the bid invitation, bid proposals
and plans and specifications therefore; NOW, THEREFORE, ,
'111E COUNCIL OF VE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. That the following competitive bids for the
cons tr-ucMon of #)ualic works or Improvements, as described in the ~
"Bid Invitations', "Bid Proposals"'or plans and specifications on y
i file in the Office of the City's Purchasing Agent filed according
to the bid number assigned hereto, are hereby accepted and
approved as being the lowest responsible bids:
HID NMBFR C0NTKAC OR MOUNT I
--9977_ _ -SUNy1(=T- C0aV0"T sold $1,5170930.25
t SECTION II. That the acceptance and approval of the above
compet t ve ds shall not constitute a contract between the City
and the person submitting the bid for construction of such public
works or improvements herein Accepted and approved, until such
person shall comply with all requirements specified in the Notice
A
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to Bidders including the timely execution of a written contract
and furnishing of performance and payment bonds, after notifi-
cation of the nward of the bid.
SECTION III. That the City Manager is hereby authorized to
execute ally necessary written contracts for the performance of
the construction of the public works or improvements in accordance
with the bids accepted and approved herein, provided that such
contracts are made in accordance with the Notice to Bidders and
Bid Proposals, and documents relating thereto specifying the
terms, conditions, plans and specifications, standards, quantities
and specified sums contained therein.
SECTION IV. That upon acceptance and approval of the above
compeet t ve s and the execution of contracts for the public
works and improvements as authorized herein, the City Coi,acil
hereby authorizes the expenditure of funds in the marner and in
the amount as s crified in such approved bids and authorized
contracts executed pursuant thereto.
SECTION V. That this ordinance shall become effective
imme;Jiaie-ly upon its passage and approval.
PASSED AND APPROVED this the day of _ , 1989. ;
II`
RAY STEPRENS, HA OK
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ATTEST:
MMFER WA , 5ECKETAK
j APPROVED AS TO LEGAL FOW1:
I DEBRA ADAM DRAYOVITCH, CITY ATTORNEY
r
BY:
PAGE 2
DATE: May 2, 1989 `
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID 19977 BONNIE BRAE PAVING,DRAINAGE AND SIDEWALKS
RECO1410DATION: We recommend this bid be awarded to the low bidder contractor,
Sunmount Corporation, for the total amount of $1,517,930.25 for Asphalt
Paving.
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SU11MARY: This bid was advertised and General Contractors were notified. We
had 30 contractors pi6. up the plans and specifications. We receive9 bids
from eight General Contractors ranging from $1,517,930.25 to $1,722,136.30
for asphalt and 51,6330940.85 to $1,894,449.00 for concrete. No exceptions
were noted and all bidders submitted Bid Bonds with their bids. We enjoyed
seeing the activity and receiving very competative bids.
BACKGROUND: Tabulation Sheet. Memo from Jerry Clark City Engineer.
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED:- y
FISCAL IMPACT: There is no additional impact on the General Fund.
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Respect ly submitted:
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Lloyd V. Harrell
City Manager
Prepared by.
N : Jqh J. Marshall, C.P.M.
tie: Purchasing Agent
Approved:
s o n J. Marshall, C.P.M.
t1E: Purchasing Agent
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Cf TY of DENTON, TKXAS 215 E, MoKINNEY I DENTON, TEXAS 762011 TELEPHONE (817) 566.8200
MEMORANDUM
{
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DATE; April 25, 1989
TO: John Marshall, Purchasing Agent
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FROM: Jerry Clark, City Engineer
SUBJECT: Bonnie Brae Bid #9977
We have reviewed the bid from Sunmount of $1,424,410.25 for the i
construction of an asphalt street and $93,520.00 to construct a
sidewalk along the east side of Bonnie Brae. Available funds
are $1,545,996.00 for the street construction and over $100,000
for the sidewalk construction.
We received eight (8) bids on the project including three C
asphalt and five concrete with Sunmount having the lowest bid i
by approximately $609000, We recommend that Sunmount
' Construction be awarded this contract based on their excellent
bid prices and quality construction methods. 3
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Please advise if you need further information for Council ;
consideration at their next meeting. {
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BID t 9977 1
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DIDBonnie Brae P L D Sunuount Jagoe J.L. L.Il,l.acy N.B. Uvalde Dunnick APAC
OPLN_ Corp. Public Burtrum tachry Const. Bros. TexasIn
2pyI2S1ay Roanoke, Denton, Const. Dallas, Co. Dallas, Grapevln Pt.Wor
131-002-SB8S-8506-9105 Texas Texas Texas Texas Texas Texas
ACCOUNT t ~i1-❑na-RBat-BC16-91Dt
ITEM DESCE~~
8' Asphalt MUM_-
1,424,410.25 M.
l b 0'201.00 1 5 1 38b.00
i _ 8 Asphalt 1 /B 281.3 -
6 1 2• Concrete
6 1/20 concrete
1,5 5,3/1.85
4•
87,4118. S 88,599.0 6,031.]0 f
92,156.0 II
130 WORKING DAYS Y Y
Y Y Y Y Y y
Total Bid As halt 1.51 LM 0.25
1 7 2 136.30 1 66 163.00
Total Bid Asphalt 1 57 772 S8
66
Total Bid Concr
2 2
+ Total Bid C r 10633,940. BS
7-- UaUAIU
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2651(.-5/3689
I
NO.
AN ORDINANCE PROVIDING FOR THE EXPENDITURE.
OF FUNDS FOR PURCHASES
OF MATERIALS OR EQUIPMENT WHICH ARE AVAILABLE FROM ONLY ONE SOURCE
IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH
PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, Section 252.022 of the Local Government Code provides
that procurement of items that are only available from one source,
including: items that are only available from one source because
j of patents, copyrights, secret processes or natural monopolies;
If films, manuscripts or books; electricity, gas, water and other
utility purchases; captive replacement parts or components for
equippment; and library materials for a public library that are
ava Uable only from the persons holding exclusive distribution
rights to the materials; need not be submitted to competitive
bids; and
WHEREAS, the City Council wishes to procure one or more of the
items mentioned in the above paragraph; NOW, THEREFORE, JJ
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the following purchases of materials, equip- ~
` ment or suppI~es, as described in the "Purchase Orders" attached
hereto, are hereby approved:
PURCHASE
ORDER NUMBER VENDOR AMOUNT
94679 SOUTHERN ENGINE b PUMP COMPANY _$35.260.00
I
SECTION 11. That the acceptance and approval of the above
items elal-rnot constitute a contract between the City and the
i person submitting the quotation for such items until such person
I shall comply with all requirements specified by the Purchasing
{ Department.
SECTION III. That the City Manager is hereby authorized to
execute any contracts relating to the items specified in Section I
l and the expenditure of funds pursuant to said contracts is hereby
authorized.
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SECTION IV. That this ordinance shall become effecCive
immeale e y upon its passage and approval.
FASSED AND APPROVED this the day of , 1989.
RAY STEMM9-lFAYUF-
ATTEST:
i
JENNIF
Z'Fs~~Y
APPROVED AS TO LEGAL FOFJ1:
r DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
` j BY:
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DATE: May 2, 1989
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council j
FROM: Lloyd V. Harrell, City Manager
SUBJECT: P.O.189679 to Southern Engine 6 Pump Co.
One Source $35,260.00
RECOIVENOATION: We recommend this Purchase Order for one source parts
for your pumps he approved for the estimated amount of $35,260.00.
i
SUIMRV:This Purchase Order is for the one source purchase of four (4) heavy,
rotating assemblies for four (4)Fairbanks Morse pumps at the Water Reclamation
Plant. These pumps have given some trouble and this upgrade will presumably
eliminate this problem. These parts are for specific Manufacture Pumps and
Southern Engine 5 Pump Co. is their local rep:esentive/Distributor therefore
the one source. These specific parts have been designed and manufactured to
take care of the problems we have encountered. a
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BACKGROUND: Purchase Order Copy, memo David Ham, and quotation from SEPCO.
PROGRAMS. DEPARTMENTS OR GROUPS AFFECTED: This upgrade can extend life improve
efficiency and help to keep the quality control necessary for the citizens
of Denton.
FISCAL IMPACT:
~ There is no additional impact on the General Fund.
Budgeted funds 620-082-0410-9106. I
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Res ly submitted:
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Lloyrd V. Harrell
a nager
City Manager
Prepared by:
ai ohn J. Marsha 1, C.P.M.
Tit Purchasing Agent
Approved:
Na e: o n J. Marshall, C.P.M.
iiM e: Purchasing Agent
F
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CITY OF DENTON, TEXAS
4 001-8 TEXAS STREET PURCHASE ORDER DENTON, TX 78201
P.O. NUMBER DAT V g9 0 507 DOCUMENT TY?E
89679
50U3T001
SSHH PPTTpp..
VENDOR CITY OF'DENYaN•
SOUTHERN ENGINE PUMP
SEPCO INDUSTRIES PER ON MATER RECLAMATION PLANT
2020 N LOOP 12 1100 MAYHILL ROAD
IRVING TX 75061 DENTON* TX 76205
ITEM ACCOUNTNUMSER UNITSNUMBER DESCRIPTION BID NO. LINEAMOUNT
01 620 082 0470 9106 4 EA FAIRBANKS-MORSE PUMP,FRAME 35,060.00
02 620 082 0470 9106 T-60 ROTATING ASSEMBLY WITH
03 620 082 0470 9106 SPECIAL ADAPTOR FOR USE WITH
04 620 082 0470 9106 FAIRBANKS-MORSE PUMP 14" 5711
05 620 082 0470 9106 1 LT FREIGHT 200.00
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TheCltYofOenton,Texaslstaxexempt-House Bill No. 20. TOTAL FOR P,O. 35.260.00
Reference P.O. Number on all BIL, Shipments and Invoices.
Shipments am F. 0. S. City of Denton, ores indicated. By
"Rd Imrolas TOs Direst Inquloss M.
01ty of Denton, Accounts Payable John J. Marshall, 0. P. M. Purchasing Agent
218 L MoKlnnsy St., Denton, TX 78201 Tom D. Shaw, 0. P. M. Aset. Purchasing Agent
(or a•Indicated on Purchase Order) 8171888-8311 DIFW Metro 287-0042
The City of Denton Is an equal opportunity employer
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TI ti: 58
10 C~ lCITY of DENTON, TEXAS 215E. McKINNEYI DENTON, TEXAS 762011 TE EPHONE (817) 566.8200
a
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TO: John Marshall, Purchasing Agent
FROM: C. David Ham, Director, Water/Wastewater Utilities
DATE: April 18, 1989
SUBJ: purchase of T60 Frames for Water Reclamotion Plant -
Cost $35,060
} This cost represents the material cost to replace the existing influent
pimp frames with stronger T60 pump frames at the water reclamation
plant.
Historically, we have had problems with pimp shaft cleavages in these
four pimps. The recoamendation by the manufacturer was to clnnge the
pimp frame to the stronger T60 frame.
i
This purchase is necessary in order to change out all four of the
influent pumps. It should be noted that this is a single source item
from Southern Engine Pump Company who are the representatives of
Fairbanks/Morse pumps. We do not feel at this time that this is an {
emergency purchase, but is necessary to ensure correct operations of our
influent pumps on a dependable basis.
CDH:da
2DH020.Doc
xc: R. E. Nelson, Executive Director, Department of Utilities
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DATE: March 10, 1989
TEAMS: Net 30 days
QUOTATION EO.B POINT: Irving, Texas
ND. DQ 57-89 SHIPMENT: 6 weeks 1
` City of Denton
1100 Mayhill Road
Denton, Texas 76205
II I
ATTENTION: Mr. Asa Brown
Ih SUBJECT: Fairbanks Morse Pump
Serial N K3E1-06082, 14" 5711
'I Dear Mr. Brown:
r We are pleased to offer the following for your consideration:
ONE (1) FAIRBANKS MORSE pump, Frame T 60, rotating assembly with
` special adaptors for use with above pump
YOUR NET COST F.O.B. IRVING, TEXAS $8,765.00 ea. J
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Please advise should you require any additional information regarding the I
~..1 above,
Sincerely yours,
SOUTHERN ENGINE 6 PUMP COMPANY
I ~^l~COc~~~~ ~
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Dan Courreges
DRC/mw 1
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5oulhern Engine b Pump Company I P.O. Box 565105 ! Dallas, Texas 75356.5105 I Phone 2141438-3063 ! Facsimile 2141579.0757
CONDITIONS OF SALE
CONDITIONS
(a) No terms and conditions contained in any order placed with SOUTHERN ENGINE 6 PUMP COMPANY other than those slated herein shall be
binding on SOUTHERN ENGINE 6 PUMP COMPANY unless hereafter agreed to in writing.
(b) All orders are subject to acceptance by an officer of SOUTHERN ENGINES PUMP COMPANY.
II PRICES:
All prices quoted herein will be subject to the prices in elleci at time of shipment.
(a) On all orders UNDER $50,000 regardless of manufacturing schedule; and those orders OVER $50,000 with a manufacturing sc ly t lo less s t I an
III TERMS OF PAYMENT: t as
ninety (901 days. NET cash thirty (30) days after shipment or notification tbat shipment Is ready to be made. These terms apply Partial
r~ well as complete shipments.
(b) well all orders OVER $50,000 with a manufacturing schedule in excess of 90 days.
10% - Upon submittal of initial drawings for approval
50% - 30 days after submittal of initial drawings for approval
'30% - When unit is ready for shipment
10% - upon acceptance not to exceed 90 days from date of shipment
'Ali changes or additions will be invoiced at this time
(c) All orders subject to approval of credit.
(a) The Company warrants its machinery, so tar as the same is nl its own manufacture, against defects in material and workmanship under norms one
IV STANDARD WARRANTY:
acce
date
year
respective manufacture
nponenis or parts not manufactured by it to the same extnot than eighteen 115) months
but use and service for which the equlr will esigned lot a per
from date of shipment The Company
warrants such equipment and material.
{D) This warranty does not obligate the Company to beat the cast of labor or transportation charges In connection with the replacement or repo
Of deje to the time repairs are made. The obligation under this warranty may be
t parts without app obligate by an officer of the Company prior
limited Of to o the repair o replacement of parts I o D. its factory provided that upon inspection at such point they shall be determined by the
alter a Company represents e the
company to have De ea defective In material or workmanship.
arts on
existlrand that nor revisions or altlerationts hat a peon made to a re, equipment by others, the Company
'the (r) has dele mined Thal agwarraoty ustances
representative will Implement the required repairs on an eight-hour straight time basis only.
(d) Acceptance of the material from a common or contract carrier constitutes a waiver of any claim against She Company for delay or damages In
transit
V SHIPMENT: n receipt of order, subject to availability of materials and produc-
may carrier
(a) Shipment quoted is effective as of proposal date and will be confirmed upo
lion space. The company shall not be held responsible for delays due to causes beyond the company's ronlrol such as strike , riots,
delays, etc,
(b) Shdui6 significant manufacturing changes or additions be made by the Purchaser alter production has begun, shipping
extended at the Company's discretion.
If such cancellation is agreed upon, Put-
VI CANCELLATION,
This Contract cannot be cancelled wall rcanusel action Mutual charges{eement between the Purchaser and Company.
chaser agrees to pay'
Privil
Use,
VII TAXES-
The Purchaser shall all
ion I Federal, State,, localpoyforeign which thelComplany is reqthe red ed to pay io connection with fu noshing goods ore servicestolthe Purchaser. other taxes
' I Ylli INSTALLATION- at Purchaser's risk and expense. The Company will furnish a service representative to assist
Equipment shall shall be transported, installed and connected
in initial Installation and start-up. This service will be Invoiced separately at our current published rates plus living and traveling expenses.
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SOUTHERN ENGINE 6 PUMP COMPANY
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May 2, 1989
CITY COUNCIL AGENDA ITEM
TO: MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM= Lloyd Harrell, City Manager
RE: Consider ordinance to Reduce Energy Cost 1
Adjustment
II
RECOP91ENDATION:
The Utility Staff recommends to the City Council
that the attached ordinance reducing the ECA be
approved.
SUNKARY/BACKGROUND
I Effective May 1, 1989, TMPA reduced the demand charge
to Denton from 531.51/KW/month to ;28.93/KW/month
which results in a reduction of $2,561,280 for 1990.
4 In balancing this reduction in cost with some
escalation of basic electric system costs such as
natural gas, personnel and maintenance, the Electric
Department is projecting a net gain of $2,058,000 for
1990. The 1989-90 pro formas have incorporated the
revised TMPA reductions. However, it may be pointed
out that the 1988 pro forma shows a $469,000 loss.
Thus, if the TMPA reduction had not occurred, these J
pro formas would have shown that a rate increase
would have been required due to increases of costs in
personnel, fuel, equipment etc.
During the PUB meeting of April 26, 1989, the Board
recommended the followings
1) A comprehensive rate study be conducted to
determine the restructuring of the existing
rates in view of TMPA reduction in demand charge
and resulting surplus shown in the original
budget pro forma. The revised rates should be
made effective October 1, 1989.
2) In order for the electric consumers to realize
immediate savings, the Board recommended that a
rate decrease be made for the interim period
(May 2 to September 30, 1989,) until the
comprehensive study is completed.
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In view of the above, the Staff recosinends that the
current ECA be reduced form 2.0t1KWH to 1.9t/KwH. A
Public Utilities Board meeting has been scheduled for
May 2, 1989, at 7:00 AM for off,,:ial recommendation
of the proposed rate change.
FISCAL IMPACT;
The financial impact can be seen by comparison
of the attached pro formas. The pro forma,
Exhibit I, with the 20/KWH ECA shows the effect
of the TMPA reduction without a change in the
rates. The pro forma, Exhibit II, with the
1.94/KwH shows the effect of a reduction in
revenues. The reduction in revenue is shown in
line 37 as an expense item. The effect on the
Utility is shown in line 42.
j PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED;
City of Denton Municipal Utilities, citizens, City
Council, Legal Department.
Respectfully submitted,
1 L1 V. Harrell
City Manager
P "pared/Approved by
k E. B. Tullos, Director
Electric Services
Exhibit Is ECA Cost Adj. Schedule
II: ECA Cost Adj. Schedule
III: Minutes PUB Meeting of 4/26/89
IV: Proposed Ordinance
CCAGENDA.ECA
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EXHMIT,.z.....
2J-Apr-89 ELECTRIC SERVICE PROFORMA
10:32:05 X 1000) 24 ECA
J ACTUAL ACTUAL EST/ACT
1981 1988 1989 1990
1 MET SALES (MWH) 696,240 724,486 721,206 757,549
2 Rev cents/K" 7.63 6.16 7.44 7.35
REVENUES 198636 +16,687 120,140 121,441
3 Commercial 299726 27,359 29,935 30,923
4 Govern cmomt ial 2,709 2,660 39112 29769
6 Governhway Light 238 273 334 333
7 6 j>-D Fees 89 118 105 111
8 Tem«npo!ery Service 4T 49 60 67
9 SUBTOTAL - COST REV $52,344 $48,945 $53,666 $55,660 +
10 Off Sys Sales 1,686 2,674 11881 21139
11 Wholesale Capacity 361 0 550 1,498
318 48 1b 10
12 Other E1 Charges 6,061 6,242 61153
j 13 TMPP Coverage Rat 6 621
, 0 O
14 TMPP Surplus 1,526 1,667 20 20
15 Reconnect Fees 18 23 j
15 Aid in construction i01 63 102 66
IT Cuet Connect Fees 200 206 215 221
19 Meter Tampering 8 17 16 16
20 Service Center Rents 154 156 166 213
21 Sale of Scrap 1 1 6 6
22 Misc InCOINS 143 66 30 31
23 Interest (oWr) 418 776 679 696
147 307
24 Interest (Mon-OP ) • 466 421
25 TOTAL REVENUES $03,265 161,013 163461 1671016
EXPENDITURES 14,07) 14,300 N,430 166643
26 Payroll 234 366 364 416
27 supplies 19064 1,161 10662 2,013
28 Meintenenu 402 602 617 983
29 Services 263 404 686 694
30 Ins 8 Sundry 656 791 632 652
31 Bed Debt
32 Adatn Transfers 1,447 1,228 1,329 11395
_
SUSTOT O&H 68 its $8,726 19,869 111,696
-
33 Purchase Pow 4 Fuel 41,139 47,060 47-908 46.117
34 NET OPER REVENUES 18,000 156226 189074 $99333
CAP AND OTHER 1i0N OPER EXPENSES
36 Fixed Assets $664 $648 $997 $1,208
36 Debt Service 3,224 3,106 3,0690 3,9010
37 Other 1,400 60
38 Rot On Inv Trans 1,7610 1,8900 1'060 1162
39 Inc In work Cep
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40 TOT NOW OPEC EXP 16,945 16,694 16,021 17,276
J 41 TOTAL EXPENDITURES 62,200 61.48'2 63:798 GO$?
42 NET GAIN/LO$8(26-4i) 11 066 19) $63 12,058
43 DEBT SEA (Cents/KWH) 0.484 1.429 0.426 0.624
44 DEBT SER COV (34/36) 2.48 1.68 1.98 2.36
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21-Apr-89 ELECTRIC SERVICE PROFORMA EX III BIT
12:10:25 X 1000)
ACTUAL ACTUAL EST/ACT FY
1987 1988 1989 1990 1.9¢ FCA
1 NET SALES (MWH) 6g5,240 724,466 726,378 757,549
2 Rev cents/KwH 7.53 6.76 7,44 7,35
REVENUE3
3 Residential $19,536 $18,587 $20,140 $21,447
4 Commercial 29,725 27,359 29,935 30,923
5 Governmemt 2,709 2,560 3,112 2,789
6 St/Highway Light 238 273 334 333
7 0-D Fees 89 118 105 111
8 Temporary Service 47 49 60 57
9 SUBTOTAL - C+JST REV $52,344 $48,946 $53,686 $55,660
10 Off Sys Sales 11585 2,674 1,887 2,139
11 Wholesale Capacity 351 0 650 1,498
12 Other E1 Charges 318 48 15 10
13 TMPP Coverage Pet 5,624 6,061 6,242 6,163
14 THPP Surplus 1,525 11567 0 0
15 Reconnect Fees 18 23 20 20
16 Aid in Construction 101 63 102 66
17 Cust Connect Fees 200 205 216 221
19 Meter Tampering 8 17 16 16
20 Service Center Rents. 164 156 156 213
21 Sale of Scrap 1 1 5 5
` 22 Misc Income 143 55 30 31
23 Interest (Oper) 418 776 679 696
24 Interest (Non-op) ; 455 421 147 307
25 TOTAL REVENUES $63,255 $61,013 $63,851 $67,045
EXPENDITURES
{ 26 Payroll $4,071 $4,300 $4,430 $5,543
I 27 supplies 234 356 364 415
28 Maintenance 1,064 1,157 1,652 2,013
29 Services 492 502 677 963
30 Ins R Sundry 253 404 885 694
31 Bad Debt 555 781 532 552
32 Admin Transfers 1,447 1,228 1,329 1,395
SUBTOT O&M $8,116 $8,728 $9,869 $11,595
! 33 Purchase Pox 6 Fuel 41039 47,060 47,908 46,117
34 NET OPER REVENUES $8,000 $5,225 $6,074 $9,333
CAP AND OTHER NON OPER EXPENSES
35 Fixed Assets $554 $646 $997 $19206
36 Debt Service 3,224 3,106 3,069 3,967 p C~oef
37 Other 1,400 SO 345+ 158 u,f ~5'ec7.c ~u~/
38 Pet On Tnv Trans 1,767 1,890 1,955 1,940
39 Inc in work Cap 0 ------0 ------0 ----162
JI 40 TOT NON OPER ExP $6,945 $5,694 $6,366 $6,033
41 TOTAL EXPENDITURES 62,200 61,482 64,143 65,745
42 NET OAIN/LOSS(25-41) $1,055 ($469) ($292) $1,300
43 DEBT SER (Cents/KwH) 0.464 0,429 0,423 0,524
44 DEBT SER COV (34/36) 2.48 1.68 1.98 2.35
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EXCERPT
MINUTES PUBLIC UTILITIES BOARD MEETING
APRIL 26, 1989
6. REVIEW FIRST LRAFT OF PROPOSED 1989-90 UTILITY
DEPARTMENT OPER'%rING BUDGET.
During the Board's initial review of the proposed
1989-90 Utility Department Operating budget. Nelson
advised that the Utility will have approximately
million over in revenue due to the reduction r'1 rate charged the cities by Texas Municipal Power Agency
Nelson requested the Board's direction in the
disposition of this overage.
During general discussion, it was considered that the
overage should be reduced approximately 50% holding
the balance in reserve until such time as the proposed
TWU cogeneration withdrawal from the electric system
takes place and its effect is analyzed lapproximately
the summer of 19911. Further, the Board requested that
1 the rates be restructured based on cost of service and
be made effective October 1. Nelson advised that
Garland has already given a 58 reduction to residential
customers only, Biyan has given a 5% reduction to all
r customers, and Greenville has a proposed reduction and
a cast of Eervice study pending.
LaForte commented that this reduction should be
effective May 2--if not effective then, then
announcement should be made at that time. Thompson
agreed. Mayor. Stephens indicated that the pass through
of these costs should be made soon, but not all of the
money at this time should be given back. The Mayor
requested this be effective May 2 and placed on the
upcoming City Council agenda.
LaForte asked Nelson for a recommendation on how we can
pass through the costs now- Nelson advised that the
reduction of the ECA will give a savings of $1.27 per
month per 850 KWHs to return all the positive cash flow
of $2 million. LaForte asked if Nelson would agree that
a good idea would be to pass through one-half of these
costs now. Thompson nallindicated
customersisshouldagreement
be treated
concept,
equally Frady also agreed to this. Mayor Stevens
asked if there will there still be some left over to
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have another electric rate reduction later in the year?
Nelson stated, Yes andd send one-half 10/Len
conduct a rate study,
The final consensus of the Board is that part of the
TMPA reduction is to be passed through by changing the
ECA from 2.002 to 1.94/kwh.
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2679L
ORDINANCE NO. _
AN ORDINANCE REDUCING THE ENERGY COST ADJUSTMENT (RATE SCHEDULE
ECA); AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, Texas Municipal Power Agency is reducing the fixed
cost portion of the rate charged to the City from $31.51 Kw/month
demand to $28.93 Kw/month; and
WHEREAS, the City of Denton establishes its Energy Cost
Adjustment (Rate Schedule ECA) based upon projected energy costs
and projected KWH sales; and
E
WHEREAS, the City of Denton will receive funds in excess of
its projected costs for purchasing energy during the current
fiscal year; and
WHEREAS, Rate Schedule ECA (Energy Cost Adjustment) of
Ordinance No. 87-027 states that the City of Denton may return
such excesses over $1,000,000 to customers over the remaining
months of the fiscal year; and
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j WHEREAS, the City Council of the City of Denton desires that
the citizens of Denton benefit from reduced energy costs by
reducing the energy cost adjustment; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF DENTON:
SECTION I. That the Energy Cost Adjustment (Rate Schedule
ECA) now set at 2.00 cents per KWH is hereby reduced to 1.9 cents
per KWH.
SECTION II. That this ordinance shall become effective
immediately upon its passage and approval and applied to all
energy consumed after the date of approval.
PASSED AND APPROVED THIS THE, day of May, 1989.
RAY l MAYOR
ATTEST:
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JENNIFER VALTERN, MY MMM
APPROVED AS TO FORM:
DEBRA A. DRAYOVITCH, CITY ATTORNEY
BY:
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2517L/1589
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AN ORDINANCE AUTHORIZING THE EXECUTION OF A
REVISION TO A CONTRACT BETWEEN THE CITY OF DENTON
AND DOMINION BRIDGE SULZER ; PROVIDING FOR AN
INCREASE IN THE CONTRACT PRICE: AND PROVIDING
AN EFFECTIVE DATE.
WHEREAS, or December 12,1987# the City awarded
a contract f::r the construction of certain
improvements to Lewiville Hydro Electric Project
in the amount of $ 1,358,970.00 ; and {
WHEREAS, the City Manager having recommended r
to the Council that a revision be authorized to
amend such contract with respect to the scope
and price and said revision being in compliance
with the requirements of Chapter 252 of the Local
Government Code; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
DENTONt
SECTION I. That the revision to the contract
between the City and Dominion Bridge Sulzer , r
u copy of which is attached hereto, in the amount
of
One Hundred Twenty Three Thousand Seven Hundred 1
Eighty Three a 60 100
Dollars 123 783.60 is hereby approved
G and the exp d'Ure of funds therfor is hereby
authorized.
SECTION 11. That this ordinance shall become
effective `immediately upon its passage and
approval.
PASSED AND APPROVED this the day of
1989.
RAY STYPHENS, MAYOR
I ATTESTt
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORMt
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
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DALE: May 2, 1989
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd U. Harrell, City Manager
SUBJECT: BID #9735 Contract Revision to Dominion Bridge Sulzer, the
contractor for the Lewisville Hydroelectric Project for
$123,783.60.
RECD IENDATION: We reconunend this cont act revision be approved for the
$123,783.60.
{ SUMMRY: The City of Denton was caused to delay this project and this delay
caused expense to the contractor. This amount represents the
compensation agreed to by Black 6 Veatch and the City of Denton
Utilities. This is to have the recommendations of the PUB at their
meeting April 26, 1989.
(See attached Recommendation)
BACKGROUND: Change order/revision, back-up documents, recommendations to
PUB and April 26 minutes.
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Electric Utility Costs.
E
FISCAL 111PACT: There is no additional impact on the Genera Fund.
E
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Re submitted:
Lloyd Harrell
City !Manager
Prepared by:
w
Xhoz~
ry . Marshall, C.P.M.
T tle: Purchasing Agent
Approved:
Na hn J. Marshall, C.P.M.
T le: Purchasing Agent
5
April 26, 1989
PUBLIC UTILITIES BOARD
AGENDA ITEM
TO: CHAIRMAN AND MEMBERS OF THE PUBLIC UTILITIES BOARD
FROM: R. E. Nelson, Executive Director of Utilities
SUBJ: CONSIDER CHANGE ORDER FOR DOMINION BRIDGE SULZER iDBS1
ESCHER WYSS CONTRACT FOR THE LEWISVILLE HYDROELECTRIC
PROJECT.
RECOMMENDATION:
The Utilities Staff recommends a change order in the amount of
$123,783.60 to Dominion Bridge Sulzer, contract for furnishing
turbine-generator and its auxiliaries for Lewisville
Hydroelectric Project.
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SUMMARY/BACKGROUND:
On August 24, 1988, the City of Denton had notified the Federal
Energy Regulatory Commission (FERC) that Denton is temporarily
suspending all engineering, powerhouse construction bidding, and
turbine manufacturing on the Lewisville hydroelectric project.
The reason for this suspension is that the Corps of Engineers
refused to enter into an agreement with the City until a
resolved agreement could be reached due to the conflict of
Dallas' contract right, dated 1953, to connect to the outlet
works, and Denton s FERC granted IIcense to build the
hydroelectric project.
The City of Denton entered into Supplemental Agreement No. 1
with the City of Dallas on December 14, 1988, to resolve the
issue of the water use at the outlet facilities. Upon that, the
City entered into an Agreement with the Corps of Engineers on
February 10, 1989.
On December 160 1988, the City also authorized the turbine
manufacturer Dominion Bridge and Black b Veatch to resume all
manufacturing, design and construction.
To meet FERC license starting date and the impact of four months
suspension period, 005 requested an additional sum of
1 $123,783,60. The breakdown costs are listed belows
1. Storage and handling 3 5,700.00
2. Escalation 21,743.62
3. Adm./engineering suspension and restart 350000.00
4. Finance costs 18,346.08
5. Remake outer distribution mold 70000,00
6. Early start on stay ring for FERC schedule 40714.00
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PUB Meeting
Page 2
2,930.00
7. Additional generator warranty period 5,000,00
8. Remake runner hub mold
9. New runner blade machine due to sub-contractor 23,350.11
selling equipment during suspension
TOTAL 51230783.69
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED:
Electric costs for water and sewer rate payers, electric utility
department for maintenance and operation.
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FISCAL IMPACT:
The proJect is in the Capital Improvement Plan in the emount of
$3,953,000 tl2,OOO,000tkwh3,620,00 . The unit will
generate approximately annually.
R ectf llysubmitted,
es
e son xecu ve
Director of btilities
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Prepared by,
oe errs, E1ec r ce
Engineer 11
Approved b ,
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Electric Utiliti
Exhibit it SubjecttChangeMOrder20, 1989
6336U:21.22
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CHANGE ORDER/CONTRACT REVISION
CITY OF DENTON, TEXAS OWNER J
DISTRIBUTED TOs 11
OWNER CONTRACTOR
BID# 9735 CHANGE ORDER NO.s I
PROJECTS Lewisville Hydroelectric DATEDS
ADDRESSs DBS ESCHER WYSS CONTRACT DATEsDecember 8, 1987
555 rue Notre Dame
Lachine (Montreal),
j I Quebec, Canada H8S 2B1
(514) 485-2700 I
I THIS CHANGE ORDER/REVISION MAKES THE FOLLOWING CHANGES IN THIS
I
I CONTRACT.
Four months suspension and restart charges which include the followings I
1. Storage and handling
2. Additional warranty for generator I
3. Escalation I
4. Finance Cost
5. Special manufacturing charges. as shown in DBS letter on April 4, 1989
{ I 1
~ I The original (Contract Sum) ..........................51,358,970,00
Net change by previously authorized Change orders S I
The (Contract Sum) prior to this Change Order......a.S a I
( The (Contract Sum) will be (increased) 14sommcltk I a
kilA bstZW ) by this Change Order......... a . . . a a $ 1230183.60 I
The new (Contract Sum) including this Change Order
will be .............................................S I J
The Contract time will be (increased) ilameouuM
I ) by.... . . . a a a a . . , a . . . . . . . . . . . . a . . . 120 DAYS
The date of substantial completion as of the dat5 of
this Change order therefore is oet bR er of 1989 -
Ac Above City of Denton
CONTR\CTOR OWNER
11 I 901-A Texas Street
ADDRESS _ ADDRESS
Denton, TX 76201 I
BY BY
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T-T T T - --.rte T
771-111
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CITY oft06NTON, TlXAS MUNICIPAL BUILDING / DEN TON, TEXAS 76201 TELEPHONE (811) 566-82(
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March 31, 1989 DUPL
I Mr. Frits Van der Veen
DBS Escher Wyss
SSS, Notre-Dame Street
Lachine (Montreal), Canada H8S 2B1
k RE: Lewisville Hydroelectric Project
Dear Mr. Van der Veen:
r This letter is to confirm our telephone conversation of March I
I I y
28, 1989, regarding the extra charges due to Denton's request
of DBS to delay and restart the subject hydro protect.
staff is in agreement with the extra charges as per your ,
} facsimile letter of March 20, 1989, except the amount of
3S01000 for general costs associated with stopping and
restarting the project. As per our telephone conversation of
March 28, 1989, you expressed that you would reduce this figure i
to 335,0001 which we would support at the Staff level and
recommend to our Council a change order in the amount of
$123,783.60, for all costs associated with the delay of this
project.
Please forward to us a change order in this amount, and we will
proceed with obtaining Council approval.
I Yours very t ul ,
f 1 L,
I ~ R. E. Nelson, Executive Director
Department of Utilities
kkn
cc: Lloyd Harrell Pity Mans $gter
Ernie Tullos too Electric Utilities
Joe Cherri, f 1 -ic Engineer j
File
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6323U:22
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28-Mar-89
Op "CMA WYSS
LEWISVILLE PROJECT i
SUSPENSION i RES'PART CHARGES
STORAGE i HANDLING CHARGESI
300
DRAFT TUBE LINER 100
DISCHARGE RING 150
STAY RING
INNER DISTRIBUTOR 50 WICKET GATES 50
GATE OPERATING RING 75
RUNNER BLADES 25
RUNNER SERVOMOTOR PISTONS (2) 35
TURBINE SHAFT FORGINGS 15
TURBINE SHAFT PIPE 75
MISCELLANEOUS ITEMS
925
STORAGE PER MONTH
STORAGE FOR 4 MONTHS 30700
900
GENERATOR 3 MONTHS X 5300 500
HANDLING TURBINE COMPONENTS - S00
HANDLING GENERATOR $5,700.00
TOTAL STORAGE i HANDLING CHARGES $5,700 $2,930.00
ADDITIONAL WARRANTY FOR GENERATOR=
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ESCALATION FOR 4 MONTHSt 210743.52
j (1,358,970-(67,948.50+203,815.50))x1/12X61 $
FINANCE COST FOR 4 MONTHS $18,346.08
(8830330-(67,948.50+203,845.50))x4/12x91
SPECIAL MANUFACTURING CHAROESI
REMAKE OUTER DISTRIBUTOR MOLD 4, 7,000
EARLY START OF WORK ON STAY RING 714
REMAKE RUNNER HUB MOLD 5,000
NEW RUNNER BLADE MACHINING COST 23,350
• $10.061 $40,064.00
$35,000.00
SUSPENSION i RESTART OVERHEAD CHARGE' srrrrssrrrr
123,783.60
$
TOTAL PROJECT SUSPENSION i RESTART CHARGESI
1
Lob 0189 ESCHER WYSS FACTURE - INVOICE
ommicM evizil4 CANADA INC.
555, rue Notre•Dame Street
Lachine IMontrlaq, Canada H8S 281
t LIO D,rCU[NT N YO 1R 120 CAT[ QOM pWYT1YICiq r
CVlT N0. M1
Lot 130306 2408 Apr.3/89 720-110'
A r City of Denton Purchasing , 0oolro14 NET30 v J
TO 901-8 Texas Street
Denton, Texas 76201
• Attn: Mr. John J. Marshall ntTiwsrcLUnamolLarvtoucACCaLn~Ts
.Draroe CCYVA.tt vomraawaawrrc~ rOrAYOaCa.tA1I urLDC/sonlal J L1YiDNA
rou ONXNw I"MCLV KA *"Car+ICrhn DATLL[ma U[!lLDro
82392
Ex"" Cl IAl IAkt DL yurmplow Ls un 09 rLmPROMICv"
f.IWtOIAOY I09 ILDvv&ww1AR 1110MOCM WD TM
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j INVOICE NO. 3
Project suspension b Restart Charges ~
Ref: Pending change order
US Funds $123,783.60
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CITY of DENroN, TEXAS 215 E. McK1NNEY1 DENTON, TEXAS 762011 TELEPHONE (817) 666-8200
MEMORANDUM
DATE: April 26, 1989
1 TO: Mayor and Council Members
FROM: Ann Bingman, Customer Service Manager
SUBJECT: UTILITY BAD DEBT COLLECTIONS CONTRACT
I
RECOMMENDATION: The Department of Finance/Customer Service Division recommends
the utility bad debt collections contract between the City and Credicom, Inc.
be approved by Council.
SUMMARY: The contract allows Credicom, Inc. to pursue collections on utility
bad debt accounts on behalf of the City at a commission rate of thirty percent
(302) on all monies collected. Credicom, Inc. is required to obtain, and keep
k ir effect during the term of the contract, a surety bond of six thousand dollars
($6,000). Previous contracts have included commission rates of fifty percent
(50x) and, with one exception (;500), did not require a surety bond to be obtained.
Z This contract replaces any and all previous utility bad debt collections contracts.
RESPECTFULLY SUBMITTED:
t
Ann Bingman, C Omer Service Manager
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ORDINANCE NO.
AN ORDINANCE APPROVING AN AGREEMENT BETWEEN THE CITY OF DENTON AND
CREDICOM, INC. FOR THE COLLECTION OF OVERDUE UTILITY ACCOUNTS;
AUTHORIZING THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING FOR
AN EFFECTIVE DATE.
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
r1 SECTION I. That the City Council hereby approves and
authorizes the City Manager and City Secretary to execute and
attest, respectively, the agreement between the City of Denton and
Credicom, Inc. for the collection of overdue utility accounts,
under the terms and conditions contained in said agreement which
is attached hereto and made a part hereof.
SECTION II. That the City Council authorizes the expenditure
of funds as set out in said contract.
1
SECTION Ill. That this ordinance shall become effective
immediately upon its passage and approval.
PASSED AND APPROVED this the day of , 1489.
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RAY STEPHENS, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
DEBRA A. DRAYOVITCH, CITY ATTORNEY
BY: j(~rDvc ~7'e( ,
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THE STATE OF TEXAS S 1
CONT"ACT FOR THE COLLECTION
COUNTY OF DENTON S OF OVERDUE UTILITY ACCOUNTS
THIS CONTRACT, made and entered into this the 3rd day of
April, 1989, by and between the City of Denton, Texas,
`r hereinafter referred to as $City,' and Credicom, Inc.,
hereinafter referred to as 'Collector.'
WHEREAS, City anticipates it will have certain overdue
utility accounts it may desire to refer to Collector for
collection from time to time; and
WHEREAS, Collector is qualified and willing to collect such
overdue utility accounts as may be referred to it by City; NOW,
THEREFORE:
WITNESSETH:
The parties hereto, for and in consideration of the
commissions, covenants and conditions contained herein, do
mutually agree as follows:
1. RECERRAL AND ACCEPTANCE OF ACCOUNTS
f
Collector will accept for collection, upon the terms and
conditions herein set forth, such overdue utility accounts as may
be referred to it by City. Collector agrees to acknowledge to
City, in writing, receipt of each account referred by City. +
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11. OBLIGATIONS OF COLLECTOR
A. Collection of Accounts. Collector shall use its best
efforts, through lawful means, to promptly collect all accounts
referred to it by City.
P. Records, Statements and Reports. Collector shall keep
and maintain accurate records relating to the activity on
accounts referred to it by City and shall permit City to inspect
i and copy such records upon request during normal business hours.
i( Collector shall provide a monthly report to city by the twentieth
day of each month, listing all amounts collected on each City
account, separately itemized, during the month immediately
preceding and remitting to City the total amount collected, less
collection fees as provided for herein. In addition, Collector
shall provide a status report to the City every three months.
This status report must provide information relative to the
1 progress made on each account assigned.
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C. Costs of Collection. Collector shall bear all costs of
collection.
0. Return of Accounts. Collector shall cease collection
activities and return, within twelve (12) months of assignment,
any account which is not paid in full or for which written
payment arrangements have not been made.
Further, collector shall cease collection activities and
return, without charge therefor, any account determined by City
to be legally uncollectable or which the debtor pays prior to
written acknowledgment of receipt of account by Collector.
E. Compliance with Laws. Collector shall comply with all
applicable federal and state laws relating to debt collection
practices. Collector shall be liable for any violation of these
laws.
III. COMMISSIONS
I I
Collector shall be entitled, as its sole consideration under
this contract, to retain thirty (301) percent of all monies
collected by it. Collector is authorized to endorse in City's
name for deposit and collection all payments received on such
accounts.
IV, STATUS AS INDEPENDENT CONTRACTOR
In conducting its collection activities hereunder, Collector
shall be an independent contractor with City and shall not act in
the capacity of, nor represent Itself or its employees to be,
officers, employees or agents of City or any department thereof.
Collector shall not be authorized to initiate legal proceedings
to collect any accounts referred to it by City without written
authorization from the City as represented by the City Manager or
his designee.
V, INDEMNIFICATION
Collector agrees to indemnify, defend and hold City harmless
from and against any and all losses, claims, demands, damages,
suits or causes of action, of whatever nature, arising from its
acts or omissions, or those of its officers, employees, servants
of agents, in the collection, or attempted collection, of any
accounts referred to it by City or in the handling of any monies
received pursuant to this contract. collector %grees to obtain
and keep in effect, during the term of this agreement and for a
period of ninety (90) days thereafter, a surety bond from a
company authorized to transact
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business in the State of Texas i ato ncity ofx all usums
dollars, (56,000), guaranteeing payment
collected,less commissions, under this contract.
VI. TERMINATION
This contract may be terminated by either party by written
notice given at least thirty (30) days prior to the date of
termination. Upon termination, Collector shall return d leall
ss i sums accounts to City and shall remit all
all debtoraof such
commissions. Collector shall promptly Should
made bedirectlyin to d City, that all
accounts that mntsis shall contract
--1 further P ! on such accounts afterrethe
Collector receive any payments coon shall immediately
termination of this contract, Notwithstanding any other
the full amount thereof to City.
j provision herein, tats agreement will be effective for a period
of one year from the date of execution. At the endeof o eparr
this contract shall terminate without noticec mP1Y with the
hereto, and Collector shall immediately {
provisions setforth above.
VII. MISCELLANEOUS
This contract constitutes entire
y
E between the parties and as of its effective date
understanding ng agreements between the
supersedes all Pri or the °subjeetp matter hereof. Any change or
parties concerning signed by both parties.
modification hereof shall be in writing
g, Aeaia_ This contract shall not be assigned except
by the written consent of both parties hereto.
C r Vern+n This contract shall be construed in
accordance with the laws of the State of Texas.
Any notice required under this contract shall be 1
Not
in wriingfdmail# eturn receipt requested,
postage P prepaid and addressed as follows'
Notice To City: Notice To Collector:
Credicom, Inc.
City of Denton
Attn. Ron Mill
( Customer Service Division
Attn: Collections Supervisor 2560 Royal Lane, suite 115
~
i 215 East McKinney Street Dallas, Tx 75229
Denton, Texas 76201
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IN WITNESS WHEREOF, the parties have executed this contract
the day and year first above written. 1
C:TY OF DENTON, TEXAS CREDICOM, INC. +
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BY: BY: / r
LLOYD V. HARRELL Ronald P. Hill
CITY MANAGER Vice President ,a
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I DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
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► DATE: 5/02/89
CITY COUNCIL -K-120" FORMAT
TO. Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: 1990 CENSUS COMPLETE COUNT COMMITTEE
RECOMMENDATION:
Adopt a resolution creating a 1990 Census Complete Count Committee,
SUMMARY:
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In order to obtain a complete and accurate count about the population,
the Census Bureau is encouraging local governments to create Complete count committees. The role of the Complete Count Committee to to promote awareness
of the 1990 census and to motivate everyone
participate. The Committee should be comprised of well respected and of the influential members
treligious/educatioaaliorganizationsyandch as
business, labor, government,
ethnic/minority groups.
BACK) ROUND:
Census day April 1, 1990 will mark the bicentennial of natiooalpr grams ensui
taking. The Census Bureau is currently setting up a number
!i! geared to promote census activities and to encourage everyone to
accurateicounmtajor part
I ofrtheticipromotionpate. obataiCnoampcompletlete
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f PROGRAMS DEPARTMENTS OR GROUPS AFFECTED:
The Planning and Development Department will support the work of the
committee.
FISCAL IMPACT:
- Estimated 50 hours
- Hord Processing, stationery, postage, travel, etc. $500.00
4eap ly's bmi t
Pre r d by arrell
City Manager
Pe[saud, AICP
j H, rry
Ur)an Planner
A"roet
sank H. Robbins, AICP 25829
Executive Director
Planning and Development
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RESOLUTION NO.
A RESOLUTION CREATING A CENSUS COMPLETE COUNT COMMITTEE TO PLAN
AND IMPLEMENT LOCAL PROMOTIONAL ACTIVITIES FOR THE 1990 CENSUS.
WHEREAS, the Census Bureau recommends that local governments
establish a Census Complete Count Committee to promote the 1990
f census activities; and
WHEREAS, the City Council of the City of Denton recognizing
the importance of the census and the need for everyone to
participate, wishes to create a Census Complete Count Committee
to plan and implement local promotional activities for the 1990
census; NOW THEREFORE,
r COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES:
{ SECTION I_. That a Census Complete Count Committee be created
representing a wide-cross section of the City. The Council
j hereby charges the Committee with the responsibility to plan and
implement local publicity and outreach activities which will
motivate all citizens to participate in the 1990 census.
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` SECTION II. That the Committee shall be composed of thirteen
members wFo shall serve a term of office commencing upon
appointment and continuing through the 30th day of September,
1990 and shall include the following individuals:
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SECTION III. That this resolution shall become effective
imme ate y upon its passage and approval.
PASSED AND APPROVED this the day of ,
1989.
1
A4 ~5 , MAYOR
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ATTEST:
SECRETARY
JENNIFER VATTERS, CITY APPROVED AS TO LEGAL FORM:
1 DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
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BY.
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