HomeMy WebLinkAbout05-16-1989
5
R
i y
A~ENUA
t CITY OF DENTON CITY COUNCIL
May 16, 1989
M Work Session of the City of Denton City Council on Tuesday, May
16, 1989, at 5:30 p.m. In the Civil Defense ROOM of City Hall,
215 E. McKinney, Denton, Texas at which the following items
will be considered:
Note: Item Ii6tAd on Agenda for the W on may
also be considered as part of the Agenda for the
Regular Meeting.
5:30 p.m.
1 1, Receive a report from Coopers and Lybrand
representatives on the Management Study and Actuarial
k Audit of the Employee Insurance Fund.
2. Executive Session:
A. Legal Matters Under Sec. 2(e), Art. 6252-17
V.A.T.S.
B. Real Estate Under Sec. 2(f), Art. 6252-17
V.A.T.S.
i C. Personnel/Board Appointments Under Sec. 2(g),
t Art 6252-17 V.A.T.S.
1. Consider appointments to the Bicentennial
Census Complete Count Task Force and an
appointment to the Board of Managers of the
DENCO Area 9-1-1 District.
Regular Meeting of the City of Denton City Council on Tuesday,
May Hall 16215 1989, at 7,00 p.m.
McXi ney, Denton,, Tthe exas oat cwhich ahe o following
items will be considered:
7:00 P.M.
1. Receive a citizen's report from Mr. Bob Powell
regarding City participation in legislation dealing
E j with the upper Trinity Water District,
2. Consent Agenda
Each of these items to recommended by the Staff and
approval thereof will be strictly on the basis of the staff
recommendations. Approval of the Consent Agenda authorizes tin
City Manager or his designee
Accordance with the Staff recommendations.
ih
14
s
y
x i
R
N
City of Denton City Council Agenda
May 16, 1989
Page 2
Listed below are bids and purchase orders to be I
approved for payment under the Ordinance section of the l
agenda. Detailed back-up information is attached to the
ordinances (Agenda item 4.A). This listing 18 provided on the
Consent Agenda to allow Council Members to discuss any item +
prior to approval of the ordinance.
A. Bids and Purchase Orders:
1. Bid #9974 - Landmark Company
/ B. Plate and Replats
1. Point Consider
Center, Lots plat 1 of the Eagle
(The Planning and Zoning Commission j
recommends approval). 1
3. Ordinances 1
A. Consider adoption of an ordinance accepting
competitive bide and providing for the award of
contracts for public works or improvements.
i
B. Consider adoption of an ordinance approving an ~
agreement providing for the leases of office space
at 1607 Bast McKinney Street.
4. Resolutions JI
A. Consider approval of a resolution creating a I
Ciineus Complete Count Task Force to plan and
implement local promotional activities for the
1990 census.
B. Consider ;nproval of a resolution approving the
1989 Final Statement of Objectives and Projected
Use of Funds for the City's Community Development
block Grant Program. (The Community Development
Block Grant Committee recommends approval).
E C. Consider approval of a resolution authorizing the
Police Department to use unmarkad vehicles.
i
D. Consider approval of a resolution postponing the
regular City Council moeting of June 6, 1989 to
June 13, 1989.
I~
i
kI City of Denton City Council Agenda
May 16, 1969
Page 3
E. Consider approval of a resolution closing a
portion of ?forth Lake Trail between Bowling Green
h and Auburn on May 21, 1989.
5. Miscellaneous matters from the City Managor.
6. Official Action on Yxecutive Session Items:
A. Legal Matters
B. Real Estate
C. Personnel
h D. Board Appointments
7. New Business:
f This item provldeu a section for Council Members to
suggest items for future agendas.
6. Executive Session:
A. Legal Matters Under Sec. 2(e), Art. 6252-17
V.A.T.S.
B. Real Estate Under Sec. 2(f), Art. 6252-17
V.A.T.S.
C. Personnel/Board Appointments Under Sec. 2(g),
Art 6252-17 V.A.T.S.
C E R T I F 1 C A T%
I certify that the above notice of meeting was posted on the
bulletin board at the City Hall of the City of Denton, Texas,
on the day of _ 1989 at o'clock
(a.m.) (P.m.)
w CITY SECRETARY
3092C
f
kC
E I
I
I
t
F
k
G
1441
i
ii
i
I ~
i
i
f
11
1
14 1
i
,
53 0
CITY Of DENTON, TEXAS M'/NICIPAL BUILDING / DENTON, TEXAS 76101 / TEL EPHONE (817) 566.8200
1
MEMGRAQUM
1
To: Betty McKean - Executive Director - MSED 1
From: Tom Klinck - Director of Personnel/Employee Relations
Date: May 11, 1989
subject: Coppers d Lybrand - Management Study and Actuarial Audit - Health
Insurance Fund -Interim Report to City Council
Betty, this memo is to outline the upcoming May 16, 1989, interim report to
City Council by Coopers b Lybrand on the Management Study and Actuarial
Audit of the City's Health Insurance Fund.
1 y
i With the 1989/90 Budget, the Caunrtl approved funds to conduct a study of J
the insurance fund In order to provide alternatives and recommendations to
j properly fund the health insurance program for City employees. In January,
1989, the Council awarded a contract to Coopers d Lybrand and the study
commenced,
The scope of this project covered six major areas as follows:
1. Review and analysis of current plan i
-Indemnity coverage
j -Preferred Provider Organization
Utilization review
2. Review and analysis of current fufiding
-Rates
-Revenue trends
Cc-pays, deductibles, etc.
-Stop-loss insurance
-125 Plan participation
3. Review and analysis of claims adn,'nistration and control
-Third Party Administration
-Employee communication
4. Review arid analysis of Section 83
5. Recommendations on alternative funding, administration, plan
design, etc,
6. Provide revenue, expense, and claims projections
Over the past several months, we have worked very closely with the Coopers'
representatives, Dave Palatiere and Meyan Crossin, to ensure they had the
detailed information on past history of the fund; up-to-date claims
information from the Third Party Administrator, August InLernational; and
,1
r
i'
i
1
M
Fiay 11, 19'9) 11
Memo to B. McKean Cui!pers 8 Lybrand POpurt to C,C. 1
Page 2
up'-to-date ievenuo and e~p,anse rnfcruiatlo~r from the Financo Cepartirent.
After an a 0sustive, comprehensive, and detailed analysis of the insurance
fund, the Coopers 6 Lybrand repre,;eotatives have provided a preliminaary
report to n,inagement on the various factors lister) above. An fxe~:utlve j
Summary is attached showing fortdlny history and analysis, fInancIaI
statistics, utilization analysis, and plan design alternatives, These o
documents will serve as baclyround for dIss ussIon with City Council on May
16, 1989, at their 5:OC r), m. wurF sessIun.
Of particular significance is the Coopers S Lybrand projected September,
f 1989 deficit and the preliminary plan design alternatives that will be
necessary to cz)mpletaIy re-structure our health insurance
` employees, proyrarr for,
I Coopers 3 tybrand Is prujectinq a 5 i,6 million deficit through the end of
September, 1989. It is indicative of a problem cost other employers, both
locally and nationally, are facing, lhis projection developed by Coopers &
Lybrand represents a worst case scenario. It has been Coopers' y
take a very conservativa a position to
were taken into consideration oinltheir liestablishing othis levelaoffec
projected
I` deficit as outlined in the following paragraph. ~
In September, 1988, agreements between the Southwest HMO and Denton's IPA
became drained, Many employees were concerned that they would be without
proper health Insurance coverage for themselves and their dependents, Thus,
the City chose to allow those employees on the Southwest HMO to join the ~
City plan, Then, in October November, 1988, the City cr,nducted the normal
open enrollment (effective November, 1988). Many other employees,
dissatisfied with the flaXieare HMO returned to the City's Health Insurance
Pro gram. As a result, our City plan participation grew from around 440
employees to over 700 employees, This large enrollment produced additional
revenues, and generated additional claims. With deductibles being met in
the first few months, we are only now beginning to see claims being paid by
the plan. In addition, Coopers 8 Lybrand has recommended a doubling
in our reserves to reflect these additional employees and dependents on the
plan,
j i These projections factor in approximately $200,000 in individual stop-loss
claims recovery that we've received to date. However, thers is still an
outstanding aggregate step-loss recovery claim of around :200,000 from
Washington Natlnnal, We have been monitoring the status of this claim on
weekly basis, attempting to provide any and all information requested by
Washington National to facilitate reLC'."ing these dollars. Unfortunately,
the company as of May 2, 1989, communicated to us that they are denylrog any
further reimbursement on our aggregate stop-less claim. We believe that
their basis for denial is unfuunded and have requested a legal opinion by i
the City Attorney. I1. would be our recommendation to the N ty Council that
the City pursue this claim aggiesslvely and litigate it fcr recovery.
1
r[f
i }
1 ~
r
1
May 11, 1989
Memo tc B. MOL'On - Goupat's a Lybrand RePOrt to C.C.
Psge 3
Certainly, the deficit, position is serious and we are attempting to work
within this year's budget to correct the situation. John McGrane, Executive
Director for Finance, will be briefing the City CuunciI on staff
recommendations to address the deficit position in the insuiante plan during
the cu rent budget year'. His information is includod under separate cover,
i
Obvruusly, there will be drastic changes needed in order to provide a
reasonable employee and dependent health insurance cover3ge at a financially
responslt,le cost to the City. Coopers a Lybrand has recommended that
involvement of City employees is critical to the success of any future
benefit changes. Thus, thn staff is recomJnending and is prepared to
undertake an extensive prornr to educate employees on the nature of the
problem, involve thorn in the solution, and gain their cooporyticn in
determining a new, i~-structrE.a health program. the plans are to conduct
small group mestings with er,ioyees over the next two months to gain their
input on plan design. At thi, same time, we will be examining other
I alternative methods to provide health Insurance (through TML, private
carrier, exclusive 1•IHO, etc.). Plans are to be prepared to make final
reccerendat Ions to manngnmerrt end the City Council by August, 1968.
Please let me know If you ha ,~astlons or need additional clarification.
Thank you.
Thomas W. K11nck
bmmemo9.prn 5/10/69 11:110a
I
E
CITY OF DENTON
MEDICAL PLAN STATUS UPDATE
II+II'ERIUM REPORT
EXECUTIVE SUM MY
May16,1989
1. Imman Clio
Background or Analysis
Relevant Factors
Medical Trend 20% • 23%
{ Physician/Provider Community
Large Individual Claims {
f HMstorically Loacr Rves
` N Generous Benefits Package (By Design)
N , I
y7
1
I III. RATE LEVEL ANALYSI ATTACHMENT 11
i
IV'
V. PLAN MUIZ&UON STATISTICS - ATTACHMENT IV
i
~y~ ► I
t 1
I
a
i
AITACHI►fENi' I 01
CITY OF DF,fYI'ON
RATE INCREASE HISTORY
Employee Only 18% 15% 1S% 0%6
Spouse 20% 0% 10% 20%
Children 20% 0% 10% 20%
i
Family 20% 0% 17% 30%
Rate Adjustments a,*e Effective October 1,
• City made a $170,000 lump sum contribution in Much, 1989. This represents a 22%
} Increase in the City's annual contribution
1
i
i
i
t
ATTAMAEM Il
CITY OF DENTON
RATE LEVEL ANALYSIS
TO Ft ND CURRENT BENEFIT STRUCTURE '
k
MONTMLY RATES REQUIRED RATE ADJ USTMEWS
BREAK BREAMPYEN
lam- rye Um - I
10[81 I~
Employee Only $ 87.81 $ 87.81 $170.00 $193.00
~ Addidonal Foc ~
f Spouse $ 76.18 $ 91.43 $170.00 $193.00 1
l 'Children $ 48.14 $ 57.77 $130.00 $135.00
Family $112.00 $145.60 $320.00 $370.00
Breakewn nears City Contribr ti::n plus Employee Contributlon equals daind incurred J
plus adminlstratire expenses for the 72 month period
Assumes no de dt recoupment
{
i
I~
J
I
r,
ATTACHMENT III
CITY OF DFXrON
PLAN FINANCIAL STATISTICS
Odobbr 1987 • Septemhar_m
No. of pardcipan s 827
Revenue $901,000
. E4%cmes $19698,066
Net Loss (797,066)
ACTUAL
~ Qst~srl~~Llp~i1~&2
Number of participants 1,540
Revenues $1,2411932
Expenses $10543,944
Net Loss (302,012)
i
` PROJECTED
nr~ntYr 1958 ,~pte_mber 19x4
No. of Participants 19562
Revenue $1,812,648
F.xpcnses $2,651,324
(838,676)
h Net Loss
Beginning Fund September 1988
(747,066)
Net Gain (Loss) (838,676)
Ending Fund ($1635 742
V
r
i
ATrnc~Nr TV
CITY OF DENTON
PLAN UTILIZATION STATISTICS J
Based upon utilvation data, claims paid from November 1, 1987 through October 31,1988, the 1
following was noted: i
Total paid claims approximated $lr' X0 I
„ Hospital based services $660,000 or 52%
Physician $390,000 or 31%
k „ Other (way, drug) $218,580 or 17%
Top 3 Health Problems:
Nervous System Disorders A
Heart Problems i
i „ Cancer (tumors)
Four (4) patients accounted for $480,000 or 38% of total paid claims.
Top fivt: (5) hospitals serving employees: Total Ch 1
{ AMI Denton Regional 32%
Dallas Rehabilitation Institute 24%
VA Medical Center 7% +
" Humana Hospital 5% i
J „
„ Baylor University 4%
Inpatient Costs Per Day
Dallas Rehabilitation Institute $1,864
AMI Denton Regional $669
VA Medical Center $487
Humana Hospital $1,383
Averages for all facilities: $771
I
I
1
` gm.S:nyia$■
Y
M
` y
f
a.
F,
1 1 1 1 1 1 1 1 1 1 I 1 I p y~ ~"1
41 N a
'rf If ~ p f~ ~i ~ ~ 1
~p
tt 4A i gz, g
M
i
It Ilk
r k
4A 4A
J
4.
1 9
!f
N
~'oS~ ~~~gR ~~88 ~ v
`\1 AL 8~1
8
N ~
FF[rrT'' ,
J
a
M ~ p M
s ~
. I
R
fi
t
M
y n .x
r 1
e
~c~ ^r
A s
Pol
i
44 4A
iii ya~ ry ~ y
M a ,9 ~ C
• 6 N O g 4A N ~t
N ~ ~ S
g W N N ~ Q
86
'i8. N X' g 8Y
$
F 8 RO ~ b a
y~ ~
"pop
r
s
M Q
~ I ~ 'ro M
i4 1
jig ~ p
t' 44
I His
1 ~ ~ 1
I
~4'W2
1[ (S;yca'dy
II1
1
it
A
CITY of DENTON / 215 E. McKinney / Denton, Texas 16201
MEMORANDUM
DATE: May 11, 1989
h I TO: Lloyd V. Harrell, City Manager
FROM: John F. McGrane, Executive Director of Finance
'F SUBJECT: HEALTH INSURANCE FUND DEFICIT a
s
Attached is a schedule showing areas that attempt to address the
j consultant's estimated $1,6 million deficit in the health
insurance fund.
i
I If you have any questions regarding the schedule, please advise.
1
l
n ecrne
JFMcG:af
Attachment
` 4510F
f 4
i r
r
•
it Ic,O
1
/a
~ f
CITY OF DENTON
Schedule of Projected Fund Balance
For the Budget Year Ending 9/30/89
Beginning Fund
Balance (Unencumbered)
$3,037,837
Budgeted Revenues
Projected Revenues $24,833,026
Budgeted vs Projected Variance 25,090,000
256,974
Budgeted Expenditures $25,103,000
E
Lesst
Projected Salary Savings (150,000) ,
Electric Savings (100,000)
Reduction of Budget Line Items (100,000)
1
Adds
Telephone 22.000
Total Estimated Expenditures M
24,775,000
Projected Revenues over Expenditures
315,000
c 1987/88 Encumbrances Relieved
~ 3.000
I
Ending Fund Balance (Unencumbered) _8 I
Least 3090,837
Minimum Fund Balance Requirements (10X)
(2,510,000)
General Fund Balance Available for Transfer
880,837
Projected Utility Salary Savings sod
Other Budget Line Item Reductions
510,000
Reduction from Recreation, Sanitation, and
Working Capital Funds
t 125,600 ~
Total Available for Transfer
~ ~ ,516.437
1
4506E
05/11/89
- -
I
i
ME=
ME=
1
j
TIM=
Ion=
ME=
TTT=
I
'i
I
E
I i
!xL( , 1
I O~
1
I
DENCO AREA 9-1.1 DISTRICT A
100 STEMMONS FREEWAY
SUITE 295
• LEWISVILLE, TEXAS 75097
(214) 291.0911
i
D I
7M6APJAJPGC0RDCS May 1, 1989
f
Mr. Lloyd Harrell
City of Denton
215 E. McKinney j
` Denton, Texas 76201
I Dear Mr, Harrell, I
` The municipalities belonging to Denco Area 9.1.1 District have a representative on the
i I Board of Managers of the District. This representative is Mrs. Olive Stephens, Mayor of
Shady Shores. Mrs, Stephens' two year term will expire September 1, 1989.
Mrs, Stephens is eligible to serve another two year term,
According to law, this board "member is appointed jointly by all cities and towns lying
wholly or partly within the district that are participating jurisdictions". Please place this
board appointment on your city council agenda for the and notify this office of your
nomination by June 15, 1989 so oallots can be compiled and distributed.
I , I
Respectfully,
Man n M or
i
E
I~
q '9
2691L
RESOLUTION N0.
TING A MEMBER To THE RICT; AND DECLARING AN BOARD EFFECTIVE ADATE- OF THE
A RESOLUTION_ OlIDIST
DENCO AREA 9 a member of i
WHEREAS, the term of office of Olive Stephens, expired;
the Board of Managers of the Denco 9-1-1 District hiving
and Section 51 ,J.A,C.S. provides that two
'
WHEREAS, Acticle 1432e, Managers of an Emergency
voting members of the Board pointed jointly by all cities
f
communication District shall partly with the district) and
and towns lying wholly Or a
WHEREAS, the City of Denton, Texas wishes to nominate
member to said boardl NOW, THEREFORE,
THE CITY OF DENTON, TEXAS, HEREBY RESOLVE !
I
THE COUNCIL OF Texas hereby nominate
City of Dentonr Board of
SECTION 1. That the as a member to the
the Emergency Common cation District of Denton County.
Managers o shall become effective
f SECTION II. That this resolu~oiVal•
imme ate y upon its passage and app 1969•
l ~
PASSED AND APPROVED this the day of
i
RAY STEPHENS, MAYOR
i
ATTEST!
1
JENNIFER WALTERS, CIT SECRETARY f
APPROVED AS 20 LEGAL FORCITY ATTORNEY ~
DEBRA ADAMI DRAYOVITCH,
BY!
J
4
t
1
i
MrTj=
i
ttttEEEE'
1 1 . 1
I I z M-1 1 7 i ~
i ~
f
t
i
4 DAT91 05/16/89
CITY COUNCIL REPORT FORMAT
TO: Mayor and Members of the City Council
I
FROM: Lloyd V. Harrell, City Manager
SUBJECT: PRELIMINARY PLAT OF THE EAGLE POINT SHOPPING CENTER ADDITION,
LOTS 1 THROUGH 5
RECO;4MENDATION:
The Planning and Zoning Commiasionr at its meeting of April 2b0
1 19890 voted to recommend approval of this item, with the following
conditions;
1. Applicant shall align entry to the site with Lindsey Street.
2, Applicant shall share in the cost of additional transportation
inftastructuro, to include a left-turn lane of 200 feet (i.e.,
8-car lengths), traffic signals and additional right-of-way as
approved by the Denton city Council.
30 The closure of a portion of Locust Street will begin
approximately 180 feet south of the north property line and the
pavement will be removed between the barricades and the northern
property line.
{ 4, Approval of the final plat is conditioned on completion of the
l abandonment between the 1-359 right-of-way and the southern most
barricade.
S. Prior to final plan, plans will be submitted indicating a
barrier between Taco Bueno and Citizens Bank, sufficient to
prevent vehicle access to Highway 377,
Conditions No. 1 and No. 3 are shown on the plat. Thereforer
staff recommends that numbers 2, 4 and 5 be added as conditions
which are parts of the approval, In other words, if you approve
this preliminary plat you are approving it with these five
conditions.
1 SUMMARYI
j This tract is 14.210 acres in the A. Hill Surveys also being part of
Lot 2 of the replat of the Sunrise Center Addition. The location is
neat the intersection of Highway 311 (Port Worth Drivel and 1-3SE,
E exclusive of several existing buildings.
BACKUROUNDi
Currently, the land is zoned commercial and use as a supermarket and
commercial-oriented lease space is anticipated, There is also the
possibility of a multi-screen theater on Lot 1,
SpS F
V
Eagle Point Shopping Center
May 16, 1989
Page 2
BACKGROUNDt (Continued)
City services and facilities, including water, gas, sanitary sewer,
telephone, electricity, and solid waste, are available. The
applicant has also agreed to help alleviate a flooding problem in
the area.
The plat conforms to the minimum requirements of the Denton
Subdivision and Land Development Regulations.
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED:
i
The property owners within or nearby the site, and vehicular travel
` along Fort worth Drive and Locust Street.
r
FISCAL ;,MPACT:
The city of Denton share of traffic signalization at the
intersection of Fort worth Drive and Lindsey Street is $25,000 in
City labor and materials, A separate action by the Council other
than preliminary plat approval, is not necessary to enable this cost
sharing.
Respectfu suhmitte
Pre y: / / it er[e1
~Cit Manager
0. Owen Yo A LA N
Urban Planner
j loved :
rank H, Robbins, AICP I
Executive Director
Planning and Development
1797k
I
I
I
1
i
EAGLE POINT
wnnr~~rfle
ei. Tai-iiur M
`.r...
/ ' Mxl 1 1 f~ 11 ti
i..•_ 1` 1. i i
.FIT
'IjI
.441
` .r f i e
i V )
O'r
04
.0 0
II ~ ''1111"• t• 'y~.1 I 14 1 ~ ~ ' ' I ~ f,•
oI!
I"o
- y~~• r
I(I..1` .51[
00
r
µ4
p
t
i
i
a
EAGLE POINT
SHOPPING CENTER
==aQO
❑a~ EAGLE ~a~L..~ l
ALEOM
SIJLW~
too,
t 'a
Ll 16
64
i
I
OOALE DATE
{1
1
I
r
14
I
S
i
1
4
f
I
i
B
tl_
z
2651L-3/3689
NO.
AN ORDINANCE: ACCEPTING COMPETITIVE; nIDS AND PROVIDING FOR 'PRE
AWARD OF CUNTRACTS FOR PUM,IC WORKS OR IMI'KOVY11ENTS; PROVIDING
FOR THE EXPENI)ITURf; OF FUNDS THREFOR; AND PROVIDING FOR AN
EFFECTIVE DATE;.
WHEREAS, the City has solicited, received and tabulated
competitive bids for the construction of public works or
improvements cn accordance with the procedures of state law and
City ordinances; and
WILF,REAS, the City Manager or a designated employee has
received and recommended that the herein described bids are the
lowest responsible bids for the construction of the public works
or improvements described in the bid invitation, bid proposals
and plans and specifications therefore; NOW, THEREFORE,
THE COUNCIL. OF TINE CITY OF DENTON HEREBY ORDAINS:
i SECTION I. That the following competitive bids for the
constructfnn of public works or improvements, as described in the
"Bid Invitations', '"Bid Proposals'" or plans and specifications on
file in the Office of the City's Purchasing Agent filed accordinE
to the bid number assigned hereto, are hereby accepted and
approved as being the lowest responsible bids:
RID NltlliE'k_ CONTRACTOR All0UNT
` 997 J,ANUMAR _CAMpsm s7sr~872.00
SECTION 11. That the acceptance and approval of the abova
competitivva-b-Ie's shall not constitute a contract between the City
and the person submitting the bid for construction of such public
works or improvements herein accepted and approved, until such
person shall comply with all requirements specified in the Notice
i
1
It
.s ~
fi
to }3idders includingi (ormancetimely andXepaym~nt obondsw,rialter cnoti+ t
and furninltiinb of pLcation of the award of the bid.
SECTION 111. 'that the City planap;cr is hereby authorized to
execute n] neceasnry written contracts for the performance of
the constructloii of the public works or improvements in thatrdoneu
with the bids accepted and approved herein, provided contracts are mnandindoc enta c relatlinghetheretoo spe iifyi g the
Bid Pro quantities
terms, conditions, plans and specifications, standards, q
and specified sums contained therein.
SECTION IV., That upon acceptance and approval of the above blic
compal ve is and the execution of contracts for the p
works and impprovements its authorized herein, the City Council
the hereby amount zes the ibidseand1117authorized
contracts executed pursuant thereto.
SECTION V. That this ordinance shall become effective
immea at0 y upon its passage and approval.
PASSED Atli) APPROVE!? this the day o f 1989.
i
i
ATTEST:
7FNNIF`ti'[(-CJ1C1"'~`Eii'S; E;c,~F;'f`~Y
APPROVED AS TO LEGAL POltl4
DFBRA AM11 DRAYOVITCH, CITY ATTOOKY
I
BY: - -
PACE 2
n, b i n. n ~ye9i
a
I
i'
n
~j
3
DATE: MAY 16, 1989
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECTi BID# 9974 - SENIOR CENTER EXPANSION
RECOMMENDATION: We recommend this bid be awarded to the lowest
b dder Gainesville Construction Co., Inc., dba Landmark Company, in
the amount of $717,872.00 with completion of work within 250
calendar days.
SUMMARY: This bid is for an addition to the senior Citizen Center
and includes all materials end labor for performing and completing
said work as described in the plans and specifications.
1
BACKGROUND: Tabulation Sheet I
I
' PROGRAMS DEPARTMENTS OR GROUPS AFFECTED: Parke and Recreation a
Son or C t in Activities 1
N
FISCAL IMPACT: Funds for this project are Included in the Capital J
Improvement Bond Funds.
i
Respectf y s m1 t d:
Lloyd roll
City Ma alter
P spared by:
I
Name: TOM D. SHAW
Title: Assistant Furchasing Agent
Approved:
Name: 0 J. MARSHAA r
Title Purchasing Agent
009.DOC
i
h
r
f
a
I s
I
I J
I
11011 SENIOR CENTER EXPANSION I 1 I I I I I i
I I I I I I 1 I
DID 5411 1 DIAMOND K I HAREM CONST. i HONE IUILDINS I LANOMARK I R.C. SMALL I TRI•ITAR I VAZOUEI1 INC. I
I CORPORATION I COMPANY, [NC. I CORPORATION I COMPANY I i ASSOCIATES I SEN. CONSTR. I I
OPEN APRIL 75, 19141 2111 P,M. I I 1 I I 1 I I
~ 1 l I i I I I I
h i ACCOUNT 1 ........1.. ....1............... I I 1 -••-1•• 1
1 I PTY I ITEM DESCRIPTION I VENDOR I VENDOR { VENDOR { VENDOR I VENQOI I VENDOR I VENDOR I
I I I t I I 1 I I I
I I I I 1 I I I I I I
I I /ASE 111 I 132,412.11 1 771,111.11 1 767,777.11 1 7174172.11 I 775,101.11 1 1201175.11 1 412,1101.11 1
1 1 I 1 1 1 1 1 1 1
1 1 ALT, It a I 2,131,11 1 1,711.11 1 11471.11 1 41531.11 1 31101." 1 21236.11 1 21311.11 1
1 I I I I I 1 I I 1 1
I I ALT, 12 f 1 71741.11 1 11,111.11 1 11,113.11 1 13,112.11 1 4,411.11 1 1211".11 1 1311".11 1
! I I I I I I I 1 I i
I I ALT. 13 a 1 5,H1.111 1,341.111 1,261.111 3,454.111 5,1".111 11511.11 I ;,111.111
I I I I 1 I I I I I
r I 1 ALT. 114 e 1 NO CHAISE 1 1,011.11 1 11261.11 1 31451.11 1 5111".11 1 2950.01 1 31111" 1
If I 1 I I I I I i I I I
I t DELIVERY 1 241 DAYS 1 311 DAYS 1 211 DAYS 1 251 DAYS 1 241 DAY! 1 211 DAYS I I I
h ' ` I 1 I 1 I 1 I 1 I S
/l I l 1 I I I I 1 I I i
I I'Alt, It Electric Projection I I I I I I I I
I I Strain - Furplak knd install I I I I I I t I
I I electrically operated pro- I I I I I I I I
I l teclloo weep. I I I { I I { I
I t I I i I I I I I
I I fAlt. 12 Canopy Cooslfuttlonl I I I I I I {
I I Construct a drive tirouie 1 I I I I I I I
I I canopy froe front of acid- I I I I I I I I
1 I inl luildtnl to parklml lot. I I { I I I I I
i I I 1 L I 1 I I I I
I I aAit, 13 Additional Palntlnll I I I 1 I { I
I I Paint all Malik and celllnl I I I I I I I I
` 1J1 I { to the aslstlnl fuildlnl lAdl i I I I I I I
f I I are pot Includfd in the bill I 1 I I I I I I
I I lid, I I I I I I I I
I I I I I I I I I I i
I I aAit. 14 Contrite Paving- I I I I I I I I
I 1 Construction al a concrete I I I I i I I I
I psrkiol lot in lieu of an I I I I I I I !
I I alp%sll parking lot, I I I I I 1 I I
I I i I I I I I
I 1 I ! I I I I 1 I
I
I
i
I
I
` a
I
t
I
t t n '
D .
c eatxon
CITY of DENTON, TEXAS Civic Canter/ 321 E. McKinney/ Denton, TX 76201
r
M E M 0 R A N D 0 M
it
TO% LLoyd Harrell, City manager
John McGrane, Executive Director of Finance
Betty McKean, Executive Director for municipal services
and Economic Development
Debra Drayovitch, City Attorney
FROM: Steve Brinkman, Director of Parks and Recreation
DATE: May lip 1989
SUBJECT: Senior Center Bids
1 s
We would like to accept the low bid of Landmark Company of Denton, Texas, to E
' s build the addition at the senior Center, Their bid was $117,872, and we will
be charging the project to the following accounts: 4{{
I t CIP Fund !700,000 i
l Recreation Fund 16,267
1 Building operations 1,585
Total 1717,872
We will also work very hard during the construction process to develop change
orders that will reduce our cost down to the 1700,000 available in CiP funds*
This is to avoid as many expenditures as possible from the Recreation Fund,
if you have any questions, please lot me know. We plan to put this on the
IIII Council agenda for Kay 16, 1989, if everyone concurs,
8tW• Brinkman
ADMDO120
'
Denton Parks and RacroaIloil / Donlon, Texas / (817)500-0,270
a
Li I r
h
f
I
Ili
f
I!
I
I
I
I
I
I
Wcmoon
CITY of DENTON, TEXAS Civic Center/ 321 E. McKinney/ Denton, TX 7@201
M E M 0 R A K D U M
TO: Lloyd Harrell, city manager
FROM: Steve Brinkman, Director of parkc and Recreation
DATE: April 11, 1989
SUBJECT: Domino Club
i
The County recently asked the Food Bank and the Domino club to move from the
Rayzor Building and offered to locate them in a county building on oak
Streets After looking at a building, it was judged to be too emall for both
groups to operate out of, The Food Bank moved to the building two or three
weeks ago, and the Domino club has been out looking for a space,
j With Council's approval, we would be happy to work with the Domino Club to try
to develop a long-term lease with the folks at the First State Lank. They are
~ receptive to both a nominal rata 1S500 per month for 2,000 square feet) and a
multi-year lease. We have looked at a cost comparison and have determined
that out estimated annual costs would be:
Existing Coss Domino club rood Bank
Rayzor Building Hex Facility Building
i
j
Rent $ 0 $ $0000 $ 0
Utilities 70200 40200 30300
Custodial 1,200 0* 0
0 0** 0
Insurance
Total $80100 !100200 3 30300
*The club has indicated that they can handle custodial
costa for the balance of this year.
**The first State Bank has indicated that they will provide
coverage for the whole structures The Domino Club has
agreed to insure the contents of the building themselvess
Donlon Parks and Recreation / Dsnton* Texas (817)800.8210 r
1
I
k
state
,may parks and Recreation Board and staff feel that their move into a sep
the Senior
The
facility will be a great asset for the teat of the participants at
It will give them more room as well as reduce any potential
center. DOminoictClub J
that the existing Senior Center caeca may have with the 1
participants. with this first year rental act The county
has also
debeen cisionnverye oon~.utThis iCould help to defray the new
and will be making
rental or insurance costs-
Brin
Steve 1
II
ADM00093 f
I
. I
I
f
1
I
a u
April 13, 1989
Mr. Lloyd Harrell, City Manager
City of Denton
215 East McKinney Street
Denton, Texas 76201
Dear Mr. Harrell:
In 1986 we prepared the attached document to be handed out to new members and
to others interested in the senior citizens Domino club. It briefly outlines
I the history of the Club - its association with the City and the County and tt,e
rules by which it operates.
Since this document was written, we have supported the Bond issue for the
expan310n of the Senior Citizens Center and discussed with you the j
availability of a building for our use if the City could provide land and I
renovation costa ($650000.00). We discussed the potential problems of
` incompatibility with other occupants of the Senior Citizens Building, I
{ difference in hours of use, restrictions on smoking, smaller space allocation,
etc., and the objections which had been raised by some of the present
occupants to our being in the building. It remains our opinion that both the
I Domino Club and other senior Citizens Building occupants would be best served
if located in separate facilitiese However, the paramount interest of the
Domino club is that it be assured of adequate space for its use on a long term
basis, without the constant uncertainty that we have endured over the years.
Of immediate concern, we have been advised by the County Commissioners that we
~i
must vacate our present space in the Rayzor Building in order that the County
can renovate and enlarge the Rayzor Buildings We have spent many hours
looking at every available building we could locator looking first for other
public-owned space but finding none available, Although there are many vacant
buildings, finding one of the right size with adequate parking, etc-r at a
reasonable price has been surprisingly difficult. we presently use about
3,000 square feet of space and require parking for about 25 cars, air
conditioning, restrooma, etc.
Fortunately (we feel), we found a building owned by the First State Bank of
Denton (Mack center on East McKinney). It contains 2,013 square feet of space
with adequate parking, restrooma, air conditioning, etco in consideration of
the club's needs, they have agreed to lease this space to the City for our use
at a reduced rate of $500.00 per month plus insurance. This is a little less
than $3.00 per square foot. We have found space advertised for as much as
$9.00 per square foot. This price was offered on the condition that the Club
k install lights (none are presently installed) and accept the space on an 'as
is' basis. The Club is prepared to arrange for these improvements and
renovation. We anticipate that utility costs would be substantially lower at
this building than at our present. facility due to less spacer better
insulation, one air conditioner instea%, of the two we presently have, etc,
Also, all of the Rayzor Building is presently on the city meter,
1
1
1
e _
S
/ We would like to make a formal request that the City lease the space for our
madeer tthe he
use. we would hope for a long term lease with renewal options.
Senior Citizens Building has been completed, a review could be of
nior
advantages and/or disadvantages s askede suse ome fofethedcounty Commissioners toe make
citizens Building, but we have not received a
some funds available to help pay this cent,
decision as of this date.
We want to conclude this letter by expressing to the City of Denton our
sincere thanks and appreciation for the assistance provided the club in the ,
paste We sincerely believe it provides worthwhileothe service. Wele8mecially
want to express our thanks to you, to Mayor SP
deeply grateful to Steve
and to rs of r
Brinkman andbhis staffyand themPark tBoard affor their Yepattenceo understanding,
orts
and aupp
We will be glad to furnish any additional information you might need. Sthe bank has kept this space off the market for several days,
they have a reply as soon as possible,
Sincerely,
r-. as H land
aray Ma6heson
eI
i ~
Attachment
11
,I
V
w
I
Z
r
1
I
I I
II DEMTON SENIOR CITIUNS DOhQNO CWB
t
There has been a Senior Citizens Domtno Club to Denton for acre than fifty
years, according to memories of foot of the present members. The Club originally JJ
met to the City Park, then in the old Bend Shell, liter, a group of cittteas 1
headed by Mr. John Shradar, Sr., decided that the old people deserved something
better, more comfortable end healtbier. They worked out an agreement with the
City Government that they, the eitttens, would raise the money fad construct a
{
building to the City Park for the Club's use. The City agreed to provide utilities,
Jaottorial services and supplies. This was probably the first Senior Cttiteas
8uildiag to Denton, Later, when the present City Government Complex was built,
it was necessary to destroy the Domino Club Building. The City Government, at that
I
ttme, told Club members that It they would agree to the destruction of the building
without compensation, that the City would assure that space and other facilities
A51
1(x14 be furalshad In otha r City owned buildings. The next few years were beetle
for the Club, to say the least. It was moved from place to place to less than t
desirable facilities. When the present Senior Citizen's Building was being planoed,',
i
the Club via promised space to that building. The sMmbershtp supported the Sond
tune actively. After the building was completed, it was determined that the Club
would not "fit to" the facility.
The old Jail, which was being used by the Club at that time, vas sessduled to
be demoltsbed, and a search for otbor epee began agate, The City offered to rent
space for the Club, if suitable apace could be found,
Finally, arrangements were vorked out with the County for the use of the
tben vacant room at the back of the Aayzor Building. The building had been vacant
for a long ties and had deteriorated badly, Roof looks had caused damage to the
floor, the pint vie damaged, ate. No air conditioning, hooting, vater, gas or
1
f~ electricity. The City provided and Installed a new air coadttlootng unit, and helped
f get vator, gas and electricity to the room,
I
I
i
a
1
1 1
The Club painted, installed lights, refintsbod the floors, installed water
fountatno, a refrigerator, IT, a Smoke-Eater, and arranged for furnishings, This
has bass a very satisfactory arrangement and the Club gratefully acknowledges and
thanks both the City and County for their help.
Due to the pressure for space for County use, the Club Me felt threatened by
people who did not know that this space was in the mane condition as the teat of
the Rayxor Building until the Club's efforts changed it.
During recent years, the Club has grown and has an average membership of
approximately 100, The number of people affected by ■nd benefitting from the 3
Club to multiplied may times, when other featly members are considered,
most of our members are age 65 and above, many are above 80, Very few are
j below 60. Some spend most of every day at the Club, bringing tbetr lunch and
keeping it is the refrigerator. The Club may be said to serve as a "sitting
i i
nice" for soma, who, without this place, might be to a Nursing Home. It serves
as a pleat where these elderly people can keep to touch with the world, visit with
friends, keep their minds active, forget for a while their ailments and problem
and enjoy a part of the day. It even gives other members of the families a abasge
by not being "tied down" for a while.
The Club bas grown to County-vtdt truporttoss, It boa lettve membexs,fTQ4
almost emy town to the County . Carrollton, Argyle, Sanger, Aubrty, as well as
the majority from Denton. The 41 ub hops to be able_to build aa~ butldiog
l for its use. It believes that funds ea aimed tar tilts purport If the City
oLSyuallrirt2l~provids~tht land, This poasiDility will be d,
The Club Directors and members believe this is a worthwhile organiratlon and
! sow spend their own funds to help keep it going, float of the members are long
i
M, easy life ttar, members of the Community, tax paying property owners who
haw Dads any contributions to the long time growth and development of the City
and county.
I
i
t 9
~,r4
The public supports the numerous progress or the Perks sad Recreation
~Dopartunt, and tbt Club to proud to be recognised as one of the programs
serving a vortbvhile role in the community. Some say thin to the most active,
best utilised Sector Cittsena Program to the system, vitb from 30 to 60 members
utilities the facilities daily, except Sunday. Compared to the Softball leagues,
for example, it to just a different bell rose vttb older players vhose game vtll
be over sooner, but vbteb to needed every bit to much, it not sore. Recreation
opportunities for these people are extreaely limited. In addition to the vs.
creation provided by the Club, It attempts, to the extent possible, to help less
fortunate Mabers. Recently, a member passed avay after a long tllaess, leaving
bin featly to almost desperate circumstances. Contributions vere nude by stabers
of the Club to help. Anotber member's home burned and be had no insurance, Agate,
~ i !undo vets contributed, Thee are Just tvo recent examples. When members are it 1
they are remmabored and encouraged by "Oet.well" cards, !lovers and visits,
Obviously, tbts Club does not fit the image attitbuted to some commercial
i
"Doedne sells."
I
I
E 7
S I
1
j
JJ
1
r.
A
.
rt
t
. M
DIME Silace CITIZZ IBS DMJO CLUB Item
PORPOS=t To, looofor as possible, provide a pleasant, clean, healthy Club, for
the citizens of the Denton area to gather for the purpose of playing Dominoes,
watching Tileviston, visiting, shooting the bull, and solving local and world
problems.
1dD WS1IIPt Although the Club :ball be prtserlly for Senior Citizens, so restrictions
shall be placed on asmberebip because of age, sex or race. Experience has
shown that death slain about 10 members each year - so younger members are '
oeeded. Any meaber say be excluded if, tz the optniou of OR Directors and
members, be becomes a disruptive influence and/or threatens the peace and
tranquility of the Club.
}ttlWSffip COSTS: It the present time, dues are .00
l ~ per loath, payable to
advance - preferably on an annual basis. If a person to unable to afford
the ft.00 per month dues, it he will talk to the Directors, arroWeents
will be made to take can of that member. Dues my be changed by the
I
Directors and a vote of the meabersbip.
HAkA0SiO M Three Directors will manage the Club. An election will be held
each year, with written ballots being used, and the election being con.
ducted by three cabers appointed by the Directors for this purpose. A
Director may be removed at any time by a majority vote of the members, and
another Director elected to replace his. If, during his term in office a
Director become unable or unwilling to serve, the other remaining 2 Directors
will appoint a sueceszor to finish the term. It will be the Directors re-
sponsibility to work with the City and County Governments, the news media,
and other groups, as appropriate, to promote the ableotivea of the Club and
to insure A proper publte understanding of its purposes and objectives,
They shall develop and awge fund raising campaigns as needed, including
Domino 'tournaments, They say call upon other Madkrs, tedividually, or as
i
i
i
i
Il A
I
i
i
2683L
I
I
NO. _
I I
AN ORDINANCE APPROVING AN AGREEMENT PROVIDING FOR THE LEASE OF I
OFFICE SPACE AT 1607 EAST MCKINNEY STREET, AND DECLARING AN
L EFFECTIVE DATE.
--1 THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
' SECTION I. That the City Council of the City of Denton
hereby approves an office lease agreement between the City and
First State Bank of Denton for office space at 1607 East
McKinney street in accordance with the terms thereof, said I
agreement being attached hereto.
SECTION 11. That this ordinance shall become effective
immed ately upon its passage and approval.
ll PASSED AND APPROVED this the day of , 1989. 1
I yl
RAY S EPH , MAYOR
I J~
I ATTEST:
1
i
' JENNIFER WAL4;=-, CITY SECRETARY
r APPROVED AS TO LEGAL FORM:
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
BY:
1
I J
49"rr
6 R
g, f
g
k
Y
1► C
2683L
THE STATE OF TEXAS S LEASE AGREEMENT BETWEEN
THE CITY OF DENTON AND
COUNTY OF DENTON S FIRST STATE BANK OF DENTON
This lease agreement is made and entered into by and between
the City of Denton, Texas, a municipal corporation with its
principal offices at 215 East McKinney Street, Denton, Texas
('Lessee'), and First State Bank of Denton ('Lessor").
In consideration of the mutual covenants and agreements `
herein set forth, and other good and valuable consideration,
Lessor does hereby demise and lease to Lessee, and Lessee does
hereby lease from Lessor, office space comprising 21013 square
feet of usable space, located on the first floor of the building
at 1607 East McKinney, Denton, Texas' and hereinafter called the
'leased premises".
ARTICLE 1.
The term of this lease shall commence at 12:01 midnight on
June 1, 1989, and end at 12:00 midnight on May 31, 1989, subject,
however, to earlier termination as hereinafter more particularly
described.
Lessor shall on the commencement date of the term of this
lease as hereinabove set forth, place Lessee in quiet possession
of the leased premises and shall secure it in the quiet
l possession thereof against all persons lawfully claiming the same
during the entire lease term and any extensions thereof.
i
ARTICLE 2.
Lessee shall pay Lessor at Box 2100, Denton, Texas, as
monthly rent for the leased premises, which shall be payable on
the first day of each month, the sum of five hundred dollars and
no/100 ($500).
ARTICLE 3.
Lessee shall use the leased premises only for the purpose of
subleasing to Grady Matheson, Wallace Lynch and Les Holland for
1 operating a Domino Club.
ARTICLE 4.
Lessee acknowledges that its acceptance of
leased premises constitutes a conclusive admission that it has
inspected the leased premises and has found them in good
condition and repair. Lessee agrees to surrender the leased
premises to Lessor at the end of the lease term in the same
I
"7
1
4
4
t t x1
x
condition as when Lessee took possession, allowing for reasonable
use and wear and damages by act of God, including fire and storms,
ARTICLE 5.
Lessee shall pay for all utilities furnished the leased
premises for the term of this lease, including electricity, gas,
water, and telephone services. Usual janitorial services,
including sweeping and waxing of floors, the cleaning of windows, 1 01
replacement of light bulbs or fluorescent tubes shall be
--1 performed by Lessee.
ARTICLE b.
A. Lessor shall at its expense maintain only the roof,
foundation, underground or otherwise-concealed plumbing, and the
structural soundness of the exterior walls (excluding all {
windows, window glass, plate glass, and all doors) of the
building in good repair and condition, except for reasonable wear
and tear. Lessor shall be responsible for termite eradication.
Lessee shall give immediate written notice to Lessor of the need
for repairs or corrections and Lessor shall proceed promptly to
make such repairs or corrections.
8. Lessor represents that, at the beginning date of this
Lease the plumbing, and any fire protection sprinkler system,
heating system, and air conditioning equipment are in good
} operat±ng condition.
ARTICLE 7.
A. Lese-ma shall at its expense and risk maintain all other
parts of the building and other improvements on the demised
premises in good repair and condition, including but not limited
to repairs ;including all necessary replacements) to the interior
plumbing (that is not concealed), windows, window glass, plate
glass, doors, heating system, air conditioning equipment, fire
protection sprinkler system, elevators, and the interior of the
building in general.
B. Lessee shall throughout the lease term take good care of
r~ the building and other improvements and keep them free from waste
or nuisance, and shall deliver up the premises broom-clean at the
termination of this Lease in good repair and condition
(reasonable wear and tear and damage by fire, tornado, or otner
casualty excepted).
I~ C. In event Lessee should neglect reasonably to maintain the
I
I
I~
k~
f
demised premises, Lessor shall have the right (but not the
obligation) to cause repairs or corrections to be made and any
reasonable costs therefor shall be payable by Lessee to Lessor as
additional rental on the next rental installment date.
ARTICLE 8.
Lessee shall not make any alterations, additions, or improve-
ments to the leased premises without the prior written consent
of Lessor. Consent for non-structural alterations, additions,
or improvements shall not be unreasonably withheld by Lessor.
Lessee shall have the right at all times to erect or install
furniture and fixtures provided that Lessee complies with all
applicable governmental laws, ordinances, and regulations.
Lessee shall have the right to remove at the termination of this
lease such items so installed; however, Lessee shall, prior to
the termination of this lease, repair any damage caused by such
removal.
h ARTICLE 9.
Partial destruction of the leased
this lease void or voidable, or terminate its
exceppt nas t tender
herein
provided. If the premises are partially destroyed during the
term of this lease, Lessor shall repair them, when such repairs
can be made in conformity with local, state, and federal laws and
regulations within sixty (60) days of the partial destruction.
Rent for the premises will be reduced proportionately to the
extent to which the repair operations interfere with the normal
conduct of Lessee's business on the premises. If the repairs
cannot be so made within the time limited, Lessor has the option
to make them within a reasonable time thereafter, not to exceed
thirty (30) days and continue this lease in effect with pro-
portional rent rebate to Lessee as provided for herein. If the
repairs cannon: be so made in sixty (60) days and if Lessor does
not elect to make them within the reasonable time thereafter,
either party hereto has the option to terminate this lease. If
the building in which the leased premises are located is more
than one-third (1/3) destroyed, Lessor may, at Lessor's option,
terminate the lease whether the premises are damaged or not.
h ARTICLE 10.
Lessee agrees not to assign or sublease the
any part thereof, or any right or premises leased,
i ~ privilege connected therewith,
or to allow any other person, except Lessee's agents and
employees, to occupy the premises or any part thereof, without
first obtaining the Lessor's written consent. Lessee's interest
in this lease is not assignable by operation of law, nor is any
assignment of its interest herein, without Lessor's written
consent.
i
h
I
Lessor specifically agrees to Lessee's sublease of the
leased premises to Grady Matheson, Les Holland and Wallace
Lynch, on behalf of the Denton Domino Club. Lessee shall
incorporate the provisions of this lease in the sublease so that
same shall be binding upon sublessees.
ARTICLE 11.
Lessor shall pay and fully discharge all taxes, special
assessments, and governmental charges of every character imposed
during the term of this lease on the leased premises or any part
thereof.
/ ARTICLE 12.
Lessee shall have the right to erect signs on any portion of
the leased premises including, but not limited to, the exterior
E walls of the building, Lessee shall remove all signs at the
termination of this lease, and shall repair aay damage and close
i any holes caused by such removal.
I
ARTICLE 13.
Lessee shall permit Lessor and their agents to enter into
i and upon the leased premises at reasonable times for the purpose
of inspecting the same or for the purpose of maintaining or
making repairs or alterations to the building.
ARTICLE 14.
If during the term of this lease or any extension or renewal
thereof, all of the leased premises should be taken for any
public or quasi-public use under any governmental law, ordinance,
or regulation, or by right of eminent domain, or should be sold
to the condemning authority under threat of condemnation, this
lease shall terminate and the rent shall be abated during the
unexpired portion of this lease, effective as of the date of the
taking of said premises by the condemning authority.
If less than all of the leased premises shall be taken for
any public or quasi-public use under any governmental law,
ordinance, or regulation, or by right of eminent domain, or
I j should be sold to the, condemning authority under threat of
condemnation, this lease shall not terminate but Lessor shall
forthwith at their sole expense, restore and reconstruct the
building and other improvements, situated on the leased
premises, provided such restoration and reconstruction shall {
make the same reasonably tenantable and suitable for the uses
for which the premises are leased. The rent payable hereunder
during the unexpired portion of this lease shall be adjusted
l equitably. J
i
f
r
I
r
I L
I
Lessor and Lessee shall each be entitled to receive and
retain such separate awards and portions of lump sum awards as
may be allocated to their respective interests in any condem-
nation proceedings. The termination of this l,aase shall not
affect the right of the respective parties to such awards.
I
ARTICLE 15.
Lessor will not permit any mechanics' lien or liens to be
placed upon the premises or the building or improvements thereon
during the term hereof, and in case of .he filing of any such
lien Lessor will promptly pay same. If default in payment
thereof shall continue for twenty (20) days after written notice
thereof from Lessee to Lessor, the Lessee shall have the right
and privilege at Lessee's option of paying the same or any
portion thereof without inquiry as to the validity thereof, and
any amounts so paid, including expenses and interest, shall be
an indebtedness hereunder due from Lessor to Lessee and shall be I
I repaid to Lessee immediately on rendition of bill therefor,
together with interest at nine (9t) percent per annum until
repaid.
ARTICLE 16.
€ Lessor is expressly given the right to assign any or all of
! its interest under the terms of this lease; provided, however,
that Lessor agrees to give thirty (30) days written notice to
j Lessee of such assignment including the name and mailing address 1
f of such assignee.
E ARTICLE 17.
If Lessee shall allow the rent to be in arrears more than
1 fifteen (15) days after written notice of such delinquency, or
shall remain in default under any other condition of this lease
for a period of thirty (30) days after written notice from
Lessor, Lessor may at its option, with notice to Lessee, termi-
nate this lease and take possession of said premises without
being deemed guilty of any manner of trespass, and relet the
premises or any part thereof, for all or any part of the
remainder of said term, to a party satiscactory to Lessor, and
at such monthly rental as Lessor mai with reasonable diligence
be able to secure. Should Lessor be unable to relet after
reasonable efforts to do so, or should such monthly rental be
less than the rental Lessee was obligated to pay under this
lease, or any renewal thereof, plus the expense of reletting,
then Lessee shall pay the amount of such deficiency to Lessor.
ARTICLE 16.
If Lessor defaults in the performance of any term, covenant,
1
1
1
1+
" 1
i
or condition required to be performed by Lessor under this
agreement, Lessee may elect either one of the following;
(a) After not less than fifteen (15) days notice to Lessor,
Lessee may remedy such default by any necessary action,
and in connection with such remedy may pay expenses and
employ counselt all sums expended or obligations incurred
by Lessee in connection therewith shall be paid by Lessor
to Lessee on demand, and on failure of such reimburse-
ment, Lessee may, in addition to any other right or
remedy that Lessee may have, deduct the costs and
expenses thereof from rent subsequently becoming due
hereunder; or
i
(b) Elect to terminate this agreement on giving at least
thirty (30) days notice to Lessor of such intention,
thereby terminating this agreement on the date
designated in such notice.
ARTICLE 19.
Should Lessee, or any of its successors in interest, hold
over the premises, or any part thereof, after the expiration of
the term of this lease, unless otherwise agreed in writing, such
holding over shall constitute and be construed as tenancy from
f month to month only, at a rental equal to the rent payable for
the last month of the term of this lease. The inclusion of the
I preceding sentence shall not be construed as Lessor's consent
for Lessee to hold over.
ARTICLE 20.
All notices provided to be given under this agreement shall
be given by certified mail or by hand delivery, addressed to the
proper party, at the following address:
LESSOR: LESSEE:
First State Hank Lloyd V. Harrell, City Manager
Y.O. Box 1100 215 East McKinney
Denton, Texas 76201 Denton, Texas 76201
Attention:
ARTICLE 21.
Lessee shall not create any openings in the roof or exterior
walls, nor make any alterations, additions, or improvements to
the demised premises without prior written consent of Lessor.
Consent f..r non-structural alterations, additions, or improve-
ments shall not be unreasonably withheld by Lessor. Lessee
.
~h
k
shall have the right at all times to erect or install shelves,
bins, machinery, air conditioning or heating equipment, and
trade fixtures, provided that Lessee complies with all
applicable governmental laws, ordinances, and regulations,
Lessee shall have the right to remove at the termination of this
Lease such items so installed, provided Lessee is not in
defaults however Lessee shall prior to the termination of this
Lease repair any damage caused by such removal.
All alterations, additions, or Improvements made by Lessee
shall become the property of Lessor at the termination of this
Leases however, Lessee shall promptly remove, if Lessor so
elects, all alterations, additions, and improvements, and any
other property placed in the premises by Lessee, who shall
repair any damage caused by such removal.
ARTICLE 22.
E
Lessee shall have the right to erect signs on the exterior
walls of the building, securely attached to and parallel to
said walls, subject to applicable laws and deed restrictions.
Lessee shall not erect any signs other than customary trade
signs identifying its business, and shall not erect any signs on
the roof or paint or otherwise deface the exterior walls of the
building. Lessee shall remove all signs at the termination of
this Lease, and shall repair any damage and close any holes
caused by such removal.
' ARTICLE 23.
l
A. If Lessee should change its operations in the demised
premises subsequent to its initial use and occupancy, and
` thereby cause an increase in the premium for the fire and
extended coverage insurance policy carried by Lessor (the
premium for said policy having been based on such initial use
and occupancy of Lessee), the amount of such increase in net
annual premium shall be paid to Lessor by Lessee as additional
rental annually upon demand and presentation of written evidence
by Lessor, whether Lessor has consented to such change of
operations or not. The foregoing shall not apply to any
increase in premium resulting from any cause beyond the control
of Lessee.
B. Lessee shall not permit any operation to be conducted in
the demised premises that would cause suspension or cancellation
of the fire and extended coverage insurance policy which Lessor
agrees to maintain.
C. Any insurance which may be carried by Lessor or Lessee
against loss or damage to the building and other improvements
II
f
situated on the demised premises shall be for the sole benefit
of the party carring such insurance and under its sole control.
ARTICLE 24.
Lessor and its authorized agents shall have the right to
enter the demised premises during normal working hours for the
following purposes: (a) inspecting the general conditions and
state of repair of the premises; (b) the making of repairs
required of Lessor; (c) the showing of the premises to any
r prospective purchaser) (d) or for any other reasonable purpose.
If Lessee shall not have renewed or extended this Lease
prior to the final 30-day period of the lease term, Lessor and
its authorized agents shall have the right to erect on or about
the demised premises a customary sign advertising the property
for lease or for sale. During said 60-day period Lessor and its
authorized agents shall have the right to enter the demised
premises during normal working hours for the showing of the
premises to prospective Lessees or purchasers,
ARTICLE 25.
I
Should Lessee, or any of its successors in interest, hold
over the demised premises, or any part thereof, after the
expiration of the term of this Lease unless otherwise agreed in
writing, such holding over shall constitute and be construed as
tenancy from month to month only, at a monthly rental equal to
the cent paid for the last month of the term of this Lease.
ARTICLE 26.
Lessor warrants that it has full right and power to execute
and perform this Lease and to grant the estate demised herein
and that Lessee, on payment of the rent and performing the
covenants herein contained, shall peaceably and quietly have,
hold and enjoy the demised premises during the full term of this
Lease and any extension or renewal hereof) provided, however,
that Lessee accepts this Lease subject and subordinate to any
_ recorded mortgage, deed of trust, or other lien presently
existing upon the demised premises. Lessor is hereby
irrevocably vested with full power and authority to subordinate
Lessee's interest hereunder to any mortgage, deed of trust, or
other lien hereafter placed on the demised premises, and Lessee
agrees upon demand to execute such further instruments
subordinating this Lease as Lessor may request, provided such
further subordination shall be upon the express condition that
this Lease shall be recognized by the mortgagee and that the
rights of Lessee shall remain in full force and effect during
the term of this Lease so long as Lessee shall continue to
perform all of the covenants of this Lease.
f
ARTICLE 27.
Provided, that at the end of the primary term of this Lease
Lessee not be in default of any term, condition or covenant
contained in this Lease, Lessee (but not any assignee or
sublessee) shall have the right and option to renew this Lease,
by written notice delivered to Lessor no later than 30 days
prior to the expiration date of the primary term, for the
cdditional term of
and cov na to containYear, under the same terms,
d herein, except;
A. Lessee shall have no further renewal options unless
expressly granted by Lessor in writings and
' k B. The rental for the renewal term shall be based on the
then prevailing rental rates for
quality, size, utility and location,prwithtthe length uofalthe
I lease term, and credit standing of the Lessee herein, to be
taken into account.
i~ C. Upon notification from Lessee of the exercise of this
renewal option, Lessor shall within 15 days thereafter notify
Lessee in writing of the proposed rental for the renewal terms
` Lessee shall within 15 days following receipt of same notify
Lessor in writing of the acceptance or rejection of the proposed
rental. In event of rejection by Lessee, the renewal rental
shall be determined as follows;
Within 15 days following notification of rejection, Lessor
and Lessee shall each appoint a disinterested and
appraiser. If these two a qualified
rental within 30 days followingsthcan eirotappointment, athenetwo
appointees shall forthwith select a third disinterested and
qualified appraiser, and the decision of any two appraisers
shall be binding, notification in writing of this decision
shall be made by the appraisers to Lessor and Lessee shall be
first approved by the then President of the Denton Board of
Realtors as qualified to determine rental applicable to the
demised premises, Lessor and Lessee shall bear the expense of
the appraiser appointed by each, and the expense of the third
appraiser shall be shared equally by both parties,
ARTICLE 28.
E Lessee may, prior to the execution of this lease, apply for
a Certificate of Occupancy to be issued by the municipality in
which the demised premises are located. Lessor represents that
all plumbing and electrical wiring installed in the demised
premises are in proper condition to permit Lessee to obtain a
obligateatLessor tOocinstall ayt additional in electrical contained wiring,
J~
1
S
{
1
Y
i
plumbing or plumbing fixtures which are not presently existing
in the demised premisegi or which have not been expressly agreed
upon by Lessor in writing.
ARTICLE 29.
(a) This agreement shall bandintheirn raend inure to the
heirs,
benefit of the parties
administrators, legal representatives, successors,
executors,
and assigns where p,Qrmitted by this agreement.
i
(b) This agreement shall be construed under and in accordance
performable, inlDenton s Countye
crlaws eated of hthe State o ereunder are Texas,
with parties the
Texas,
one or more of the provisions contained in
{cl In case any reason be held to be invalid,this legal agroreement une shnfoalrl cfeaborle in any respect, such invalidity,
, ;
{ illegality, or un,nforceabillty shall not affect any other pro-
vision thereof an'. this agreement shall be construed as if such
invalid, illega), or unenforceable provision had never been
contained herein.
(d) This agreement constitutes the sole and only agreement
j prior understandings or
of the res reto and writtenp ortioraleagreementsupbetween the arties respecting the )
within subject matter.
i
(e) No amendment, modification, or alteration of the dterms
ated
hereof shall be binding unless the same be in writing,
subsequent to the date hereof and duly executed by the parties
hereto.
(f) The rights and remedies provided by this lease agreement
are cumulative and the use of any one right or remedy by either
party shall not preclude or waive its right to use any or all
other remedies. Said rights and remedies are given in uddition
to any other rights and parties may have by law, statute, ordi-
nance, or otherwise.
(g) No waiver by the parties hereto of any default or breach
of any term, condition, or covenant of this lease shall becdeemed
conditionVeor ocovenant containedhheof the rein. same or any
(h) In the event Lessor or Lessee b p.a hin a of the terms
default employs
of this agreement whereby the party not attorneys to protect or enforce its right hereunder and prevails,
1
I
I
f
it
then the defaulting party agrees to pay the other party
reasonably attorneys' fees so incurred by such other party.
(i) Neither Lessor nor Lessee shall be required to perform
III any term, condition, or covenant in this lease so long as such
performance is delayed or prevented by force majeure, which shall
mean acts of God, strikes, lockouts, material or labor restric-
tions by any governmental authority, civil riot, floods, and any
other cause not reasonably within the control of Lessor or Lessee
and which, by the exercise of due diligence, Lessor or Lessee is
unable, wholly or in part, to prevent or overcome.
(J) Time is of the essence of this agreement.
17
f IN WITNESS WHEREOF, the undersigned Lessor and Lessee hereto
execute this agreement as of the day of , 1989.
` CITY OF DENTON, LESSEE FIRST STATE BANK OF DENTON, LESSOR
f BY:
LLOYD V. HARRELL
CITY MANAGER
Title
I
APPROVED AS TO LEGAL FORM:
j DEBRA ADAMI DRAYOVITCH,
CITY ATTORNEY
I
i /
I BY:
I
4
I
..v .:ew...cx
a
11
4
CITY of DENTON, TEXAS MUNICIPAL BUILDING ! OEA TON, TEXAS 76101 / TELEPHONE (817) 666.8200
M E M O R A N D U M
TO: Mayor and Members of the City Council r
FROM: Jennifer Walters, City Secretary
DATE: May 11, 1989
SUBJECT: Contract Agreement With First State Bank
The Legal Department has informed me that the amount of square
footage to be rented has decreased from 2000 square feet to
1200 square feet. This will represented a savings in this
area. Formal changes are being made to the contract and will
be reflected on the contract you will see Tuesday night.
JjSecr er lters
C tary
i
s' I
1
f
I
S
I
~1
Y
4
- - - - - - - - - - - - - -
4
IF 11 11 1+ oil 11HI4141 1 F++;R
li L-1 r F IF r r L I I I I - - - - - -
1
I j
i
I
~ I
1
I
I
I
l
k ~
r
DATE: 5/16/89
CITY COUNCIL REPORT FORMAT
~A.
TOs Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager 1
SUBJECT: 1990 CENSUS COMPLETE COUNT TASK FORCE :
RECOMMENDATIONs j
Consider adoption of a resolution creating a Census Complete Count Task
Force to plan and implement local promotional activities for the 19:0
Census.
SUMMARY:
{
In order to obtain a complete and accurate count of the population, the
Census Bureau is encouraging local governments to create Complete Count
Committees. The role of the Complete Count Committee is to promote local
awareness of the 1990 census and to motivate everyone to participate.
The Committee should to comprised of well respected and influential
members representing a wide cross-section of the city such as business,
labor, government, religious and educational organizations and
ethnic/minority groups.
BACKGROUND:
Census day April 1, 1990 will mark the bicentennial of national census
taking. The Census Bureau is currently setting up a number of programs
geared to promote census activities an to encourage everyone to
participate. The creation of a Complete Count Committee is a major part
of the promotion effort to obtain a complete and accurate count.
PROGRAMS. DEPARTMENTS OR GROUPS AFFECTED:
The Fleaning and Development Department will support the work of the task
force.
FISCAL IMPACT:
- Estimated 50 hours staff time (Senior Planner)
- Nord Processing, stationery, postage, travel, etc. $500.00
Respec lly submitteds
Prepared by ,
11 1 s l.o higtrdilf
j NAf.1,tti N Cit Manager
Harry N. Persaud, AICP
Senior Planner
Z oved r
Frank H. Robbins, AICP
Executive Director
Planning and Development 25829
S,
1
Y
r.
2678L
RESOLUTION NO.
A RESOLUTION CREATING A CENSUS COMPLETE COUNT TASK FORCE TO PLAN
AND IMPLEMENT LOCAL PROMOTIONAL ACTIVITIES FOR THE 1990 CENSUS.
WHEREAS, the Census Bureau recommends that local governments 1
establish a Census Complete Count Task Force to promote the 1990
census activities in order for the City of Denton to insure a
complete enumeration of all citizens residing within the city
limits on Census Day (April 1), 1990; and
WHEREAS, the City Council of the City of Denton recognizing
the importance of the census and the need for everyone to 1
participate, wishes to create a Census Complete Count Task Force ,a
to plan and implement local promotional activities for the 1990
census; NOW THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES:
SECTION I. That a Census Complete Count Task Force be
creatteec representing a wide-cross section of the City. The
Council hereby charges the Task Force with the responsibilitq to
plan and implement local publicity and outreach activities which j
will motivate all citizens to participate in the 1990 census.
SECTION II. That the Task Force shall be composed of
citizens off' LFe City of Denton who represent business, labor,
government, and neighborhoods, as well as religious, educational,
ethnic, student, and minority groups.
SECTION III. Each member shall serve a term of office
cemmenc n~ ng upon appointment and continuing through the 30th day
of September, 1990.
SECTION IV. That this resolution shall become effective
imme a eTy`upon its passage and approval.
. PASSED AND APPROVED this the day of 1989.
ATTEST:
JENNIFER WALTER 9, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
l
f
P 1
4
I
iI
i
I
if
+I
I
i
111
14441 f q 44J"44
i
v~
71
c
DATE: 5/16/89
~ITY,_G~N41 4. FPO{iFFGRMAI
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJ: Approval of a resolution authurizing the City Manager
to sign and submit to the Department of Housing and
Urban Development a 1989 Final Statement of Objectives
and Projected Use of Funds.
RF.QQMM._F.N12AT I QN :
CDBG Committee recommends approval.
Public hearings were held to gain citizen input/
suggestion on the use of CDBG. Proposals from City
staff and citizen groups were received by the CDBG
Committee. Hearings were held on those proposals
meeting CDBG criteria.
$UMI4RY: All projects listed have unanimous approval by the
Committee. The $12,000 previously allocated to
purchase fill dirt for the MLK Jr. Center has been
reallocated to Alexander Street Dra rage.
PROGRAMS.
` CDBG Staff will administer all projects. Engineering
will prepare specifications for the Alexander Street
l drainage project.
EaQAI._.11r RKT-;
There will be no impact on the general fund.
Res tfully su mitted-
H
C y Manager
r
Prepared by:
I Barbara Roes
Community Development Coordinator
Approved:
i~
rank Robbins AICP
Executive Director for Planning & Development
s
w
.
PROPOSED STATEMENT OF
COMMUNITY DEVELOPMENT OBJECTIVES
AND PROJECTED USE OF FUNDS
The objective of the City of Denton's Community Development Block Grant I
Program is to support activities which are directed toward the specific
objective of development of viable urban communities by providing decent
housing, a suitable living environment, and expanding economic opportunity,
principally for persons of low and moderate income. The City anticipates
receiving approximately $553,966 for its 1968 program year. Proposed
activities and objectives are as follows.
1. Sousing Rehabilitation $300,000.00
Continuation of the existing program to rehabilitate substandard houses
inhabited by low or moderate income persons living in the city,
Objective: To bring existing housing into compliance with housing code
and arrest deteriorating neighborhoods in the target area.
2. Demolition and Lot Clearance $150000.00
Continuation of the program to demolish and remove vacant, substandard
structures that contribute to the deterioration of neighborhoods.
Demolition activities will take place within the targeted area.
I i
Objective: To arrest deterioration of targeted neighborhoods and
eliminate major health hazards in the target area. ~I
3. Roof Repair/Heritage Oaks Apartments $810000.00 j
i i
Stripping and apartments' replacement of roofs, soffit and facia trim at
Heritage Oaks. These units located at 2501 N. Bell Avenue, in the
targeted area provides housing for low-income elderly.
Objectiver To bring existing housing into compliance with housing codes
and arrest the deterioration of neighborhoods in the targeted area.
4. Alexander Street Drainage $670000.00
Provision of a drainage system to collect floodwaters from 28 acres in the
Mores and Wilson street areas. The drainage will be collected in inlets
and piped underground north of Wilson Street into the park where
Pecan Creek flows.
Objectives To upgrade infrastructure in the targeted area as part of the
process to stabilize neighborhoods.
S. Administration $115,543.00
Program management, coordination, monitoring and evaluation associated
with carrying out eligible grant activities. Including: staff salariesL
office equipment and suppllesL office rent, maintenance, and utilitieel
administration of $500,000 Rental Rehabilitation Program and Human
Services Budgets costs associated with low/moderate housing studies.
0547e
a
M
a
i
Official Minutes
Community Development Block Grant Committee
April 6, 1989
PRESENT: Sonya Wesley, Don Chipman, Katie Fleming, Sarah
Parker, Curtis Ramsey, Dennis Stephens, Rey Trejo,
and Connie Wells.
ABSENT: Rosemary Rodriguez
STAFF
PRESENT: arbara Ross, Community Development Coordinator and
Penny Black, Secretary
i
I GUESTS
PRESENT: Marian Hamilton, Denton Housing Authority Director;
Jerry Clark, City Engineer; Bill Angelo, Public
Works; Robert Tickner, PARDS.
Chairperson, Connie Wells called the meeting to order at 5:10 pm
1. Denton Housing Authority (DNA) - Marian Hamilton, Director and
I Charles Glascow, Board Director y
agency's gave a brief summary of the
` project request. Ms. Hamilton said the committee had
f questioned the agency's responsibility for funding maintenance
at both Phoenix and Heritage Oaks with DHA funds. Typically
fifty percent (50%) of the agency's income is to be spent on
' maintenance although Phoenix exceeds that amount at 64% and
Heritage Oaks spends 48%. The experiences of both projects
show that as the projects age the expenses will be greater
possibly up to 75% of the operating expenses.
Ms. Wells asked if the utilities where more efficient at
Heritage Oaks than Phoenix.
.4s. Hamilton said yes, the tenants at Heritage Oaks contract
for their own utilities with the City and Lone Star Gas Co.
whereas tenants at Phoenix utilities are master metered which
raises the cost considerably. There have been times over the
past year where the gas bill was as high as $60,000.
Ms. Hamilton said they do everything possiblo to keep main-
tenance fees tow along with a purchasing plan which requires
accepting the low bid and working with HUD suppliers to qua-
rantee the lowest price for goods purchased. Ms. Hamilton
spoke briefly about the improvements made to the Phoenix
apartment complexes.
Ms. Ross asked if the roof at Heritage Oaks was priority and
if so where all the roofs in need of total repair.
Ms. Hamilton said construction costs for repair of the roofs
range from $2,387 - $5,820 per roof.
R
♦ I
Y'
N
1
Community Developr.nt Block Grant Committee
Minutes
Page 2
Ms. Ross asked what was the square footage of the buildings.
Ms. Hamilton said she would have to re-earch that further.
Ms. Hamilton said the repairs would not be so expensive
except you cannot replace a few shingles because of the
way the roof will look. Ms. Hamilton said she had spoken
to the company owners that built Heritage Oaks and the
warranty on shingles is 20 years whereas the building
is only 10 years old. She believed they would have to
go to court to get the matter settled for them to correct
the roof problems.
Mr. Tre,jo asked how old was Heritage Oaks.
Ms. Hamilton said 10 years in June. She mentioned that
the flaw was not with the shingles but with the understruc-
tore of the decking which was 8 - 10 inches short. The
` shortness allows water to accumulate underneath the shingles 14
f which damaged and rotten the decked area. Ms. Hamilton
'r said the problems were something she was not aware of
because the aluminum siding that covered the problems
underneath the decking.
1 Ms. Flemming asked if the architecture was local.
Ms. Hamilton said yes, although she believed the problems i
resulted form the contractors work not the architecture firm
and the inspectors were not careful with their inspections. 1
Ms. Hamilton said there have been other problems with 4
different buildings that were built with no flashing, al-
though we were able to correct those problems without adding
any massive maintenance fees.
I
Ms. Ross asked if the Anode check was considered ar, emergency
situation or not.
Ms. Hamilton said this is not the main line. Apparently,
there are between 35 - 50 that need to be repaired costing
i $60 per unit with a $35 .dditional cost if the anodes are
not in place. Ms. Hamilton said this is part of the reason
she had so many problems getting a complete estimate
because not many contractors want to tie themselves down
to a definite cost not knowing what they'll find.
Ms. Wells asked what the board felt about prioritizing
the requests.
Mr. Glascow said the roof was the top priority. He expressed
his concerns for the quality of work that was done by both
1
i
p
q
Community Development Block Grant Committee
Minutes
Page 3
the contractors and the inspectors.
Me. Hamilton said both the anode check and the cabinetry
repair are really needed although the magnitude of the
roof problem at Heritage Oaks is definitely something
that will continue to deteriorate if not tended to
immediately which will cost more as time passes.
Ms. Wells asked if she planned to get two more estimates
for the roof work.
Ms. Hamilton said yes.
I
Ms. Parker commended Ms. Hamilton for the good work that
was being done at Phoenix and also that the complex looks
extremely nia and clean.
Ms. Hamilton thanked her.
Ms. Wells thanked Ms. Hamiltoi and Mr. Glascow for their
presentation as they left.
Mr. Ramsey asked for a correction of the March 20, 1989
minutes.
i
Ms. Wells explained that this item would fall under VII
on the agenda.
Mr. Ramsey agreed.
II. Alexander Street Drainage Project - Jerry Clark, City Engineer
gave a brief summary of the Alexander Street
project.
Clark said all easements for the work had been tempo-
rarily accepted. There is a possibility of flooding in the
area if the drainage work is not completed soon. The project
is on the 1991 - 92 CIP if it is approved although citizens
want it completed now.
P r Mr. Ramsey asked if any funds would be reimbursed to CDBG
if they paid for an item that was already on the CIP list
now.
Mr. Clark said he was sure if the committee had another
project in mind that they could submit it to the council
for approval to be placed on the CIP and remove the Alexander
project with no problem. Mr. Clark assured Mr. Pamsey that
the project had riot been approved by council for the CIP,
yet placed on the list of items to be considered in 91/92.
~ 1
1
I
. a
T
f
Community riavelopment Block Grant Committee
Minutes
Page 4
Ms. Ross asked of the $15,750 which part was City staff
and outside engineering fees.
Mr. Clark said the total was city staff fees.
Ms. Ross asked what was the policy of absorbing costs
of this nature if the committee decided to fund the
project without the engineering costs in luded.
Mr. Clark said there have been several individuals
who have requested we do this although we need funds
to etaynaway rfrthe om requests, of this nature. Although
there is a possibility of getting this done.
Mr. Chipman asked if there was a problem with Alexander
i street because it was included in the past CIP projects.
I
~ Mr. Clark said if Denton had proper regulations and the
subdivision of that land was monitored properly before
being sold to the citizens in that area, the builder would
have been required to pay for the proper drainage there.
feet Morse
morereet
about when 2 -t 4 the
which aggravated dumped more
The Church situation
was i built was
Chu
water W o the area.
Mr. Chipr.n asked who was actually at fault.
Mr. Clark said the city administrators at the time of
f the subdivisions development or they did not enforce the
regulations if there were any.
Mr. Stephens asked if the CIP funds were targeted to a
specific pro3ect.
Mr. Clark said this was listed as the Alexander Street
drainage street with a certain amount of monies set
aside for funding it although it has not been voted on yet.
Mr. Chipman asked how much did it have to rain for the
area to flood.
Mr. Clark said it does not take a lot of rain to fall
before the structures on the west side of Alexander to
get water actually ir,to their hones.
Ms. Parker said thare's no outfall to Wilson street that
the water could flow to when flooding.
y
s ~
E
r
Community Development Block Grant Committee
Minutes
Page 5
Mr. Chipman asked what the Engineering Department would
do if they wero funded one-half of the requested amount.
Mr. Clark said we would start at the dawn stream end
and install as much drainage as funds provided. Mr. Clark
went on to explain the procedure for the start up of
the drainage project.
Mr. Chipman asked if there was any type of curb or berm
at the edge of the church property to redirect the water.
Mr. Clark said yes its directed to the street, which
goes to the neighbors properties because the street is
flat and the water runs off the hill at a high speed
to the homes.
Ms. Wells Lhanked Mr. Clark for his presentation as he
left.
III. PARR - Bob lickner, supt. of Parks Maintenance gave a
brief summary of the department's request. Mr. Ticknor
thanked tho committee for their participation and support
of funding with the MLK Center. There is a portion of the
center at the south and west property line that needs
I additional landscaping/irrigation materials. This area of
land is low and has no storm drains within the area to
funnel the water through when it rains. The department
is requesting $12,000 for materials consisting of 2,000
cubic yards of dirt 0 $6 a yard. Hydromulching will be
needed, 10 trees and an irrigation extension would take
up the remainder of the total requested $20,000 for MLK.
Mr. Ramsey asked if the City cculd take dirt from another
'k project and forward it to the center instead of purchasing
new dirt.
Mr. Ticknor said there is dirt at the Woodrow Lane project
although it contains trees, debris, etc. and would not be
feasible for use at the center.
9 Ms. Ross asked how soon would they be building the next
center, possibly it would have som_ extra dirt.
Mr. Ticknor said unfortunately park sites get built in
low areas therefore the next center will probably need
fill dirt also.
i
c
h
e
Community Da elopment 81ejc,i Grant Committee
Minutes
Page 6
Mr. Tir,ner believed the department was contributing
a lot of furce account labor to the project and pur-
chasing the materials only with the requested funding.
Ms. Wells asked about the 1987-88 request for purchase
of property around the centers site and its status.
Mr. Ticknor said the properties had not been purchased
and they believed they'd hold off on submitting those
requests.
Ms. Ross asked if the committee or city council did
not fund the project that PARD would do the best
they could.
I
Mr. Ticknor said when a big rain came the department
could go out and pump the water out from the area
I hoping it would drain out eventually.
Ms. Ross asked if there was .n excess of $12,000 in
I the 1987-88 allocated funds would the purchase of
E equipment for the center be adversely affected if
I that money was used for this the purchase of dirt.
Mr. Ticknor said he was not sure of the type of
equipment she was referring to.
I
Ms. Ross said this is the recreation equipment
purchaseu by Steve Johnson. He is requesting a
reserve of $3,600 for a specific piece of equipment
and this will leave a remaining balance within that
budget account.
Mr. Ramsey asked what amount of money was spent on
the Avondale Court area for its equipment.
Mr. Ticknor said $12,000 - $15,000, He briefly
discussed the type of equipment that was presently
being used throughout the park areas in the city.
Ms. Flemming asked where were they intending on
placing materials at Evers Park.
Mr. Ticknor said 3/4 of the park is baseball game fields
so the uppermost public part of the park is where the
equipment will be placed.
i
r ~
iLM.`Mi. M
U
1
Community Development Block Grant Committee
Minutes
Page 7
IV. Demolition 6 Lot Clearance - Bill Angelo, Director of
Community Services gave a brief summary of their
project requests and explained the substandard demo-
lition process. Mr. Angelo said there are J_Q1
substandard structures in Denton. These structures
are an eyesore and will create a health hazard if they
continue to stand. Mr. Angelo asked if 'here were
any questions at this time. i
Ms. Ross added that at the last meeting when demolition 1
r-~ was discussed code enforcement was forwarding only 3-5
structures at one time and now they are forwarding
8-10 per referral. Before adopting the substandard
structure ordinance the city was remiss at handling the
demolition process and now they are trying to catch up
III and get the city cleaned up. Ms. Ross also said that
95% of the struotures needing demolition were in the
` targeted area.
I Ma. Wells thanked Mr. Angelo for his presentation as he
left.
II I Ms. Ross explained the expenditure status of the MLK
' equipment and supplies. Ms. Ross asked the committee
if staff could allocate $15,000 of those excess funds
for the irrigation/landscaping at MLK. This will allow
3,400 for Mr. Johnsons request to purchase another
I'
specific type of equipment.
Mr. Chipman moved that $12,000 plus of the excess $15,000
MLK equipment and supplies funding allocation be spent
on the irrigation/drainage at the MLK center. Mr. Ramsey
seconded the motion. There was general discussion at this
time concerning the previous motion. The committee ex-
pressed their concerns for the total $100,000 allocated
in 1986-87 not already being expended and questioned why.
The motion was tabled.
Mr. Ramsey made a motion to fund the demolition and lot
clearance activities at $15,000. Ms. Parker seconded
the motion. The motion passed by a unanimous vote.
Mr. Ramsey made a motion to fund the Denton Mousing
Authority, Heritage Oaks roof repair at $81,000. Mr.
Chipman seconded the motion. The motion passed by a
E
a
1
f
}
i ;
v
t '
Community Development Block Grant
Minutes Committee
Page 8
unanimous vote. J
Mr. Ramsey made a motion to fund the Engineering Dept., 1
Alexander Street drainage project at $55,000. Mr
Stephens seconded the motion. The motion passed by a
unanimous vote.
Mr. Ramsey made a motion to fund the Community Deve-
lopment office, housing rehabilitation project at
$300,000. Mr. Chipman seconded the motion. The motion
passed by a unanimous vote.
Mr. Ramsey made a motion to fund the PARD, MLK Recre-
ation Center at $12,000 for 2,000 sq. ft, of drainage.
Mr. Chipman seconded the motion. The motion passed by
a unanimous vote.
Mr. Ramsey made a motion that the staff use the same
criteria for income guidelines on the demolition program
as previously used for the housing rehabilitation program
eligibility. Ms. Parker seconded the notion. The motion
passed by a unanimous vote.
i
V. Ms. Wells called for approval of the January 9, 1989
and March 20. 1989 minutes.
Mr. Ramsey made a motion that the January 9, 1989
minutes be approved as mailed. Ms. Parker seconded
the motion. The motion passed by a unanimous vote.
Mr. Ramsey made corrections to the March 20, 1989
meeting minutes. There was general discussion concerning
the needed corrections to be made. Mr. Ramsey made a
motion that the March 20, 1989 meeting minutes be
Theroved as corrected. Mr. Chipman seconded the motion,
motion passed by a unanimous vote.
Ms. Wells read the letters of denial for funding to
be mailed to Mr. Don Cox and Ms. Sandy Morander at this
time. Mr. Chipman made the motion that the staff forward
the letters on to the appropriate individuals. Mr.
Ramsey seconded the motion. The motion passed by a
unanimous vote.
V1. The meeting adjourned at 7:45 pm
{
i
I
z ~
Unofficial Minutes
Community Development Block Grant Committee
May 9, 1989 +I
PRESENT: Sonya Wesley, Katie Fleming, Curtis Ramsey, I
Dennis Stephens, Rey Trejo and Connie Wells
ABSENT: Don Chipman, and Sarah Porker
STAFF
PRESENT: Barbara Ross, Community Development Coordinator
and Penny Black, Secretary
Chairperson, Connie Wells called the meeting to order at 5:35
p.m.
I
1. Ms. Wells explained that the committee's purpose
for meeting was to reallocate $12,000 previously
allocated to the MLK Jr. Recreation Center. Ms.
Wells said that staff had located some dirt for
MLK and no longer needed the previous $12,000
allocation. Ms. Wells asked if there was any
discussion at this time.
There was no discussion.
f Ms. Rodriguez made a motion that the excess $12,000
I be allocated to the Alexander Street drainage project.
Mr. Ramsey seconded the motion. The motion passed
unanimously.
II. Ms. Wells called for a motion to approve the April
6, 1989 meeting minutes.
I
Ms. Fleming made a motion to accept the minutes as
mailed. Mr. Stephens seconded the motion. The motion
passed unanimously.
Ms. Wells thanked the committee on behalf of the
j council members for their time and effort during the
funding allocation process and commended them for a
job well done.
Ms. Ross informed the committee of staffs most recent
{ visit with Don Tharp, Rehabilitation Specialist from
f HUD and said he was extremely impressed with the program
and its administration.
III. The meeting adjourned at 5:50 p.m.
j !111
I
J
w I
a Y .
23L81,
RESOLUTION NO.
A RESOLUTION BY THE CITY OF DENTON, TEXAS, AUTHORIZING THE CITY
MANAGER TO SIGN AND SUBMIT TO THE DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT A FINAL STATEMENT OF OBJECTIVES AND PROJECTED
USE OF FUNDS WITH APPROPRIATE CERTIFICATIONS, AS AUTHORIZED AND
REQUIRED BY THE HOUSING AND CCMMUNITY DEVELOPMENT ACT OF 1974,
AS AMENDED; AND PROVIDING FOR AN EFFECTIVE DATE,
I
WHEREAS, the City of Denton, Texas, is concerned with the
development of viable urban communities, including decent
housing, a suitable living environment and expanded economic
opportunities; and
WHEREAS, the City of Denton, Texas, has a special concern
for persons of low and moderate income; and
WHEREAS, the City of Denton, Texas, as an entitlement City,
has prepared, through a citizen participation process, a program
for utilizing its sixth year entitlement funds in the approximate
amount of $578,543; and
WHEREAS, the public hearing will have been held in accordance
with the law; and
WHEREAS, the Act requires an application and appropriate
certification; NOW, THEREFORE,
i
4 BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DENTON:
SECTION 1. That the City Council of the City of Denton,
Texas, authorizes the City Manager to sign and submit to the
Department of Housing and Urban Development a grant application
and appropriate assurances for entitlement funds under the
h Housing and Community Development Act of 1974, as amended.
SECTION II. That the City Council of the City of Denton,
Texas, authorizes the Executive Director of Planning and
Development -to handle all fiscal and administrative matters
related to the application, the Housing Assistance Plan and the
assurances.
SECTION III, That the City Secretary is hereby authorized
to furn a copies of this resolution to all interested parties.
1 ~
I
I
SECTION IV. That this resolution shall take effect immedi-
ately rom an after its passage.
PASSED AND APPROVED this the day of 1989•
l I
i
ATTEST:
i
JENNIFER WALTERSo CITY-MRL1M
I '
APPROVED AS TO LEGAL FORM:
DEBRA ADAMI DRAYOVITCN, CITY ATTORNEY
i
BY:
k
F
i
J~
1
p7rTrry
JJZI=
y
LIZL=
1
JM=
1
1
I
i
I
' `mtFQ
CITY of DENTON, TEXAS PURCHASING DIVISION / 9018 TEXAS STREET / DENTON, TEXAS 76201
MEMOFANDUM
T0: Mayor and Council
FROM: Tom D. Shaw, Assistant Purchasing Agent I
`r DATE: May 11, 1989 1
1 SUBJECT: RESOLUTION AUTHORIZING POLICE DEPARTMENT TO USE
' UNMARKED VEHICLES
i {
1
4 Texas State Law requires that all vehicles operated by a
municipality be properly identified with the name of the
entity and the department in charge of the vehicle. To
operate an unmarked fleet such as the Police Criminal
Investigation Division, the attached Resolution must be
! approved by the City Council each year, and a certified copy
must be on file with the Department of Motor Vehicles in
Austin, Texas.
This Resolution is requested to enable the City of Denton to
receive renewal stickers, new license plates, and titles for
undercover police vehicles registered in an alias name to
avoid tracing of ownership,
I ;
TDS/cj
446.DOC
I
i
6171566.8311 D/fW METRO 267.0042
9 '
t
2227L
RESOLUTION N0.
A RESOLUTION AUTHORIZING THE POLICE DEPARTMENT TO USE UNMARKED
VEHICLES; AND PROVIDING FOR AN EFFECTIVE DATE,
WHEREAS, Article 6701m-2, V.A.C.S. provides that upon approval
of the governing body of a city, automobiles used by police
officers need not be marked as city owne4 vehicles when used for
the purpose of performing official duties; and
WHEREAS, the City Council of the City of Denton desires to
authorize the police department to use unmarked vehicles as the
may deem necessary in order to facilitate police undercover work
and other legitimate and official functions of the police depart-
ment; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES:
SECTION I. That pursuant to the authority granted by Article
b701m;],5, approval is hereby
of the City of Denton for the use of thee Dentort Polices Depa body
of unmarked vehicles for the purpose of performing official duties.
SECTION II, That the Chief of Police of the Cit of nto is
here y aut or zed and directed to designate thosey vehicles nfor
which license plates are required which will not reveal that such
vehicles are owned by the City of Denton.
SECTION III. That the Assistant Purchasing Agent of the City
of Denton is fi-ereby authorized and directed to sign all documents
required for acquisition of license plates for those vehicles as
designated by the Chief of Police.
SECTION IV, That this resolution shall become effective
imme ate y upon its passage and a
- pproval.
PASSED AND APPROVED this the day of
1989.
i , R
ATTEST:
APPROVED AS TO LEGAL FORM:
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
BY:
~rr
i 1
E
m '
i
I
k~
1 ~
I
i
I
i
f ~
I
I
1721E
RESOLUTION NO.
A RESOLUTION POSTPONING THE REGULAR COUNCIL MEETING OF JUNE 6,
1989 TO JUNE 13, 1989; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the regular Council meeting of the City of Denton
scheduled for June 6, 1989 is hereby postponed to June 13, 1989;
NOW, THEREFORE, 1
THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES:
SECTION I. That the regular Council meeting to be held on
June 6, 1989 postponed until June 13, 1989.
PASSED AND APPROVED this the day of May, 1989.
I
PAY STEPHENS, MAYOR
k ATTEST:
JENNIFER , CITY SEMETM
APPROVED AS TO LEGAL FORM:
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
BY: kw-&4a-adt
31
f
i
r
i
I
1
i
i
I
i
a ~ I
1 S
CITY of DENTON, TEXAS MUNICIPAL BUILDING DENTON, TEXAS 76201 / TELEPHONE (817) 566.8200
MEMORANDUM
i
DATE: May 10, 1989
TO: Mayor and Members of the City Council
THROUGH: Lloyd V. Harrell, City Manager I~
FROM: Roger Nelson, Administrative Assistant
SUBJECT: NEIGHBORHOOD STREET CLOSING
E The North Lakes Neighborhood Association has requested that
North Lakes Trail between Auburn and Bowling Green be closed
for a neighborhood block party. The street would be closed
beLoeen 1:00 and 6:30 p.m. on Sunday, May 21.
Both the Fire and Police Departments have been informed of the
be dedepartments
closingclosing will dnotboth
rimental
location minedi thatf the estreetstreet
to the provision of emergency services.
j If the proposed street closing ordinance were in effect, the
neighborhood would be asked to provide a $50 barricade deposit
The provision of temporary
and a $60 cleaning required.
restrooms would not be
If you should have any questions, please contact me.
1
Rog Nelson
wp 1
2512]
1
L LI/
a' • 1
.
REQUEST FOR NEIGHBORHOOD BLOCK PARTY
Organization requesting street closure for block party:
LrKi;S H?IGHBU,iH00D ASSO^TAT10^J
Contact Person: L4 BCK 13
Address: 2313 ;forth Lake Trail dDenton, TX 76201
Phone Number: 387 3626
Street To Be Closed: ,forth Lake Trail
Date and Time To Be Closed: Sunday Way 21, 1989 3100 p.m - 6e30 p.m.
intersecting streets-. Bowling Green and Auburn
Reason For Closure:- Annual Block Patty
I
Please complete the bottom portion of this form. ALL residents
affected by the block party UST be contacted and sign below
with an indication of being in favor or in opposition to the
block party/street closure.
SIGNATURE ADDRESS,
1 r, 7 1
-rAff 01
2.
4. L. 24 ( 1 1A
5.
G
436_5 A
9 7. N C1~
9. ",jrvw
10
} 2983C/4
I
I ~
f
S
u
I `
OM% ct m~
c4~ / a 3) 't
A.Z i7 t'~~o K
1'15
r~ nn
"OU
r
Vill
f . ~ • l1 11
r '/_J~
'J~~
NAG {i,: r.Z •uks"-
' ~19Wo~,
3
k
i
i
i
I
4L.
II
r I
RESOLUTION NO.
STREET AND AUBURN STREET ON3SUNDAY,=TMAY~21,T989.HANDEPROVIDINGGFOR AN
EFFECTIVE DATE. of North WHEREAS, Sheesti g that represent from itsnintersection with
Trail, is equ ublic street within the corporate
Bowling Green and Auburn Street, a p
limits of the city of Denton, Texas be tempomriand 6 30 p.m~ on May
-1 vehicular traffic between ofehahours ving afblock partyt and
21, 1989, for the purpose
have losingsofeNorth
i WHEREAS, all of said residents of North Lake Trail c
C.i j mmQjl that they have agreed to the temporary
THEREFORE,
I Lake Trail; NOW,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS.
~`TION i. That North Lake Trail, from its intersection with Bowling to a Green to its intersection with Afb Dento reebe temublic street
porarily closed he
of
corporate limits of the city
vehicular traffic from the hours of 1:00 p.m. and 6:30 p.m. on May 21,
1989, for the purpose of having a block party. piste City '
cprrTC~N IIL That the City Manager shall direct the apProP from its
Department to erect barricades
to its intersection with Auburn Street,
intersection with Bowling Green ,m. Auburn said date.
at 1.o0 p.m. and to have the same removed at 6:30 p
day of May, 1989.
PASSED AND APPROVED this the
I' g i1
I I
RAY STEPHENS, MAYOR
I
ATTEST.
i JENNIFER WALTERS, CITY SECRETARY i
I
APPROVED AS TO LEGAL FORM.
DEBRA A. DRAYOVITCH, CITY ATTORNEY
BY: L-164