HomeMy WebLinkAbout09-12-1989
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AGENDA
CITY OF DENTON CITY COUNCIL
SEPTEMBER 12, 1989
Work Session of the City of Denton City Council on Tuesday,
September 12, 1939, at 5:30 p.m. In the Civil Defense Room of
City Hall, 215 E. McKinney, Denton, Texas at which the
following items will be considered:
5:30 p.m.
Executive session:
A. Legal Matters Under Sec. 2(o), Act, 6252-17
4 V.A.T.S.
1. Consider action in I_ e'
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94u1=_YA.~UI. i95+t and PnS91I
2. Consider action in Ali ql-Khaf•aii vs. CJ&y.
A. Real Estate Under Sec. 2(f), Art. 6252-17
V.A.T.S.
C. Personnel/Board Appointments Under Sec. 2(g),
Art 6252-17 V.A.T.S.
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1. Consider appointments to the Board of
Adjustment, Building Code Hoard, Main Street
Advisory Committee, and Animal Shelter
Advisory Committee.
2. Consider appointment to the North Texas
Nigher Education Authority.
6:00 p.m.
1. Hold a discussion with hotel-motel occupancy tax fund
recipients:
} A. Denton Convention and Visitors Bureau
H. North Texas Fair Association
C. Denton County Historical Commission
D. Denton County Historical Museum
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E. aroater Denton Acts Council
2. field a discussion of budget issues.
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Denton City Council Agenda
September 12, 1989
Page 2
C E R T I t' I C A T E
i certify that the abovo notice of
bulletin b0ard at the mooting was Posted on the
City Hall of tho City of Lenton, Texas,
day of
on the j 1989 at _ r o'clock
CITY SECEt1;TARY
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MEMBERS
MEMBERS AM ERIU I ACC T30►
TEXAS SOCIETY OF CEAfvIID PuA LIC ACCOUNTANTS
CtAT,FIEO►UBIICA000UNTANTs HANKINS, POWERS, EASTUP, DEATON & TONN
A Profa331on31 Corporatlon
CERTIFIED PUBLIC ACCOUNTANTS
902 NORTH LOCUST i P,O, BOX 977
DENTON,TEXA,S 752020977
817.367.8563
AUDITORS' REPORT
Board of Directors
Denton Chamber of Commerce
We have audited the accompanying statements of cash receipts and
disbursements of the Denton Chamber of Commerce for the year ended March
31, 1989. These financial statements are the responsibility of the Chamber's
management. Our responsibility is to express an opinion on these financial
statements based on our audit,
We conducted our audit in accordance with generally accepted auditing
standards. Those standards require that we plan and perform the audit to
obtain reasonable assurance about whether the financial statements are free
of material misstatement. An audit includes examining, on a test basis,
evidence supporting the amounts and disclosures in the financial statements.
i An audit also includes assessing the accounting principles used and
that a our evaluating
audit i prrovidesvarall
financial significant statement estimates presentation, We management, believe well
reasonable basis for our opinion.
As described in Note A, the Chamber's policy is to prepare its
operating statements on the basis of cash receipts and disbursements.
eredceratherived
Conse
obligation is incurred. Accordingly, the accompanying statements are not
intended to present results of operations in conformity with generally
accepted accounting principles.
In our opinion, the accompanying statements present fairly, in all
material respects, the recorded cash receipts and disbursements of the
Chamber for the year ended March 319 1989, classified on a basis consistent
with that of the preceding year. n ( ! g~
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FIG+vI f"QlelttA, Ld>~u~ ~o-Wr OL
Hankins, Powers, Eastup, Deaton d Torn
A Professional Corporation
Certified Public Accountants
August 7, 1989
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R OFD MERLE
DENTON CHAMBER
' sumARY STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS
FOR THE YEAR ENDED MARCH 31, 1969
Balance
Balance lnterfund Marsh 31,
April 1,
_
1988__ Recei is Disbursements Transfers 1989
General Account - S 3,028 $183,545 $191,203 S 9,406 S 61176
Schedule A
Economic Development 0. 15,691
Account -
Schedule B 17,700 82,875 83,818 -
Convention/Visitors Bureau -0- 45,605 '
Account -
Schedule C 12,085 15292?4 118,704
Special Fund Account - 60,119 (96406) 1897A6
Schedule D 13,129 14,582
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Leadership Denton Account - 71514 7,868 -0• 6,381
Schedule E 6,735
President's Club - 3,551 -0• 2,537
I Schedule F 41488 19600
31, 046
Denton industries Escrow - 29,197 1,849 --fl' -0-
Schedule G -0- 5~,,8z6
Total S 88,962 5504,189 5465,323_ S
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The accompanying notes are an integral part of this statement.
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G DENTON CHAMBER OF COMMERCE
CONVENTION/VISITORS BUREAU ACCOUNT Schedule C
STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS
FOR THE YEAR ENDED MARCH 31, 1989
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Cash at April 1, 1988: MBank - Denton $12,085
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Add Receipts:
City of Denton - Occupancy tax $150,656
Interest (Note B) 11568
Total Receipts 152,224
Deduct Disbursements:
Salaries 63,505
Auto expense 1,308
Taxes 5,689
Insurance 21769
Training and travel 2 517
Equipment 4 969
Office supplies 11200
Telephone 39856
Professional fees 75O
Printing 410
Postage 19200
Convention promotion 81575
Tourism promotion 17'930
Film commission 4026
Total Disbursements 118,704
Excess Receipts over Disbursements 33,520
Cash at March 31, 1989: MBank • Denton 545,605
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The accompanying notes are an integral part of this statement.
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DENTON CONVENTION d VISITORS BUREAU
BUDGET
1989/90
Income
Project d 1989/90
Total Income: $ 143,313
Disbursements
1988/89 1988/89 1989/90
BUDGET ACTUAL BUDGET
j Salaries 650855 63,505 69,156
! Expense 10600 '11600 11600
Taxes 50515 51690 8,395
Health Insurance 21889 29769 3,180
Training S Travel 3,148 3,148 3,324
Equipment 9,053 51500 8,855
j Office Supplies 1,200 11200 600
CV Telephone 60000 4,200 61000
Audit 10000 750 10000
Printing 750 750 750
Postage 11200 10200 600
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Convention Promotion:
Travel 2,900 11500 49700
Services 1,360 800 31180
Advertising -0- -0- 3,000
Promotional Events 500 -0- 11781
Trade Shows 11200 10000 1,275
Promotional Material 69200 S1200 61000
Memberships 21600 9088 1,357
Subscriptions 100 100 100
Tourism Promotion-
Travel 300 300 300
Services 500 250 500
Advertising 6,663 41391 30000
Promotional Events 3,500 21618 -0-
Trade Shows 2,300 2,300 1,350
Promotional Material 11,000 111000 10,000
Memberships 300 226 300
Subscriptions -0- -0- 10
Film Commission 3,000 49026 3,000
TOTAL 140,633 127,111 143,313
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p' NORTH TEXAS STATE FAIR ASSOCIATION
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PROPOSED BUDGET
FOR THE FISCAL YEAR OCTOBER 1, 19_ 69 THRU SE_PT°MB£R 30, 1990 -
Actual Proposed
Oct. It 1988 Budget
Thru Aug. 3.1, 1989 1989-1990
$4le798 $41,000
Salaries
3,371 3,500
Printing
Travel ?,400
577 1,200
postage
108 Soo
Office supplies and expenses
Telephone 10102 10200
Office equipment maintenance 200
Total 461956 5s o,000
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NORTH TEXAS STATE FAIR ASSOCIATION
SUPPLEMENT TO PROPOSED BUDGET
FOR THE YEAR OCTOBER 11 1988 THRU SEPTEMBER 30, 1989
Salaries - An Executive Director and assistant are employed. Based on time
spent promoting tourism, 7U% of theme salaries are in the budget.
Printing - Catalogs. posters, leaflets, etc. prmoting Denton and the North
Texas State fairground facilities. Items are distributed in Texas,
Oklahoma$ Arkansas, Louisiana, and New Mexico.
Travel - Attend meetings. showa, seminars and other activities to promote
tourism in Denton.
Posta,e - Mailing catalogs, posters, leaflete, etc. as well as correspondence
r^~ to follow up inquiries received at meetings and through the mail.
Office.japlies - General supplies to maintain an efficient office.
Teleplone - Necessary to maintain communication.
Office Equipment Maintenance - The office equipment includes a computer,
typewriter, copy machine and adding machines that must be maintained
in good condition for efficient use.
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Io;aTb TITAS ITATI FAIR
01.1$6.11 FinIAC111 Report 1999
0311 Pit 61 Rolltt IIrrio I Joni IuIl0e1
Moat11 Jta Feb lilt Apr lay Jun Jui Aut set Oct Kov' Dec fill
I101ICT to III I
111C0111 1
Doaatlaal 10 15 10 to t4 11 10 19 10 10 10 11 1
FAII3111 110 1919 129 10 to l0 10 10 10 to 10 10 151
fit IIIII 10 13% 11 ,113 12.169 13,115 11,093 $4,13! t0 10 10 to 10 122,21
Nov 11e1oat fell 1100 IC 11 10 10 10 10 10 I0 10 10 10 Ito
lilt IFS 10 10 1C t0 !0 t0 10 t4 10 10 11 11
lea tall IIIISO 113C 11,161+ 91,134 1525 11 , 02! 1',111 10 10 10 10 t0 116,33
Tonrill 12,091 oil no 19 10 111,629 10 to to 10 t0 10 10 MORI
Total incoll 13,661 112,411 Imt 6',106 III,Ol4 11.110 IS.S19 10 f0 to 10 10 1it,lfi
Olt 11 117 Ott 1Ott •s 15.610 Ott •1 l0
tlrpena0e
1114 Clalet 14 10 1! t'. 10 It 10 !C 11 10 1; 10 1
leacatila Director t0 It 1 l1, 373 10 t0 12.130 10 is 10 10 10 11111
14111111 191 !0 10 10 10 $1 141 10 10 14 II t0 19
Mt loll 10 1500 $50 113 11,210 110 12,312 11 10 10 10 (0 II,II
Illoraaoa 11,111 10 10 10 10 to 1T,tl1 10 to 10 to 10 11111
1a11411aacl 1341 1100 11,210 1660 13,099 12,304 12 791 10 11 10 10 10 11,11
luteralip 111 f0 121 !21 14 !0 i0 10 10 10 10 10 II
lilt 114 10 !c 10 113 111 13 1 0 10 11' 10 10 111
j Iotellllerolt hp to Io 10 to to II I} $o t1 10 10 to I
office 11M 1367 1 1 111 1073 II91 112r 1S2p I! Ili 10 10 10 11,13
Otlaeilatital 1111 30 t1S 10 !0 In 14 10 !0 10 $0 10 111
i Ttatill
little Son. t 11,113 11337 11331 10 13, 131 11,111 10 t0 10 10 10 to III,II
Of (Igo II,Ots 111011 11,cot II,Ois 11,OBI $1.095 11,019 10 10 t0 10 10 It to
Rid pIt It t0 I" 10 11) 10 1.' 1V 10 19 10 10 to I
Otilitlil II,oll !IOC t;,l' 0,216 12.0$7 1$1,291 10 1 0 10 10 10 so of
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Total lrpeau 11,131 11,107 !7.?9' 17.05: 111,111 !'.t t !19,131 10 !0 t0 $0 to 111,11 I
Ott 1',L'i~ Gtr 121,202 Ott -1 !11,6$1 Olt 10
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. . f . . . ist . 1..E.. :1 IIS,117 11II I'i1 II IS t0 10 10 (111,12
Kit 110011 116,1111 11. . 6I . 1 I 1 11 1 1
.
111Li: .a . . . . . 111:1: 111::: 11111
Ott •s 112,399Ott 12,5sl Ott 0 1113,1361 Ott 10 Role •II,I
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II•!tn•I! Financial Ieport lO1F
)0,01 eN bl lab4rt Harm
oeo Itll
NOetle ISO Feb Nat epr Mar An !ul hi 141 Oct Nov
TO till
pl01BC! '
tlaeoeel
Doeetiaoe 15 14 10 10 10 1P 10 10 10 10 00 10 t0
IO 19 10 50 10 10 10
fill 1117 10 10 10 10 10 to
Tilt 1111 Ii} 11,020 11,121 12 103 )2,611 1),2i1 16,111 116I Its H,101 11,121 11310 1111`100
low Naebet peer 1200 1100 1100 10 10 1100 10 10 10 to ID 10
Oleo 6110 111 111 10 11 $0 10 10 t4 t0 10 NI 1101
leeteU 1611 1110 111171 16,124 11.111 Flit it, 111 1121 11,115 11,111 1111 1110 111,11{
t lourlw 10 17,111 10 II,SI1 110.111 10 to IIt,111 10 10 111010 . , 10 111,411
Total tec0le 11,610 11,611 11,Sto 110,1!2 110112 It, 111 11,110 1itIIII1 11 oil 111 It) I1{,1{5 11,010 1111,011
Qtr - t 111,SSQ Qtr 121.261 Ott 1112,{It Qtr 111,55)
~ edpeeut
Ispo iroter 11,004 10 10 11 t0 It 10 10 10 50 10 10 11,100
litntive Detittor to 10 110 11,111 10 10 11,111 10 10 1Iti 10 10 ' 11,111
Tilt till 10 10 1261 t4 10 10 10 10 10 10 to 10 z lotI
fair till 10 10 10 111 111 13 W 1011 1111,151 111111t 111110 111t 11,111 ' 1141,101
Seeunace 11,{71 11111 10 10 10 10 10 11,00 10 10 10 it IIIIIt
1elaUuece 1151 II 10 fill 12N 11!^ to I 11,1'10 llsl0 11,7'!0 1110 11,1110 Ito '12111I it
11
leabetelip 111 10 10 10
3, Ntec 5P I1S 10 (0 10 t0 10 54 10 10 10 1110 110!
NOtelSatenrt Irp 10 10 10 10 10 10 10 10 10 t0 10 11 If
"'Of1ke IIt1 111 1211 (1,121 11 All 1$11 1111 Ili) I I I I (111 till tilt IIit II
O:Iaeltetiele till 10 ISO 10 10 t0 10 10 10 10 1100 fill ; 1611
faeeUe
Naee)eu11 1),111 11,))1 1),111 t9 }1,)11 11,!11 10 11,)1) (1)11 11,1)5 1),U) 11,!31 X31,1)3
Of lice 41,)11 11,010 11,041 11,0io 11,010 11,010 11,010 11,010 11 ,,040 II,III 11,010 11,060 It 1,III
I Itelpuet 10 to II 10 t0 10 10 11 10 10, 10 11 11
Utll)tUe it II 1611 1i}I 12{,II1 11,411 11.417 11,01 10 101}1 11110 1111 1111 (it,111
fotilltpeaee 111,030 11,111 15,70) 5121111 11,111 111,610 Ill 113111S,Iit I211OII 111,411 11,101 11,110 1111,131
Ots •f 1:1114 Ote •s 121,711 alt 111!,111 Qtr (17,511
let In;014 1111,1101 11,011 113,01SI1in,i11, 11,:11 113,6111 111,1611 11},101 1!16,1111 1102101 11,111 111,1001 (111,190
1 1 : : 1 1 . . . . i . . . :3 : :::::t ...:I1 1:1131 itlltt 111a to
ttftft t::::: . . . . . . . . . -tint Qtr •I 1111,1111 Ott • ,,2,011 Qtt IIl,6Sl 4tr (11,11111010 •11.121
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x NCRTR TEXAS STATE FAIR ASSOCIATION
1 NORTH TEXAS STATE FAIRGROUNDS ACTIVITIES
SEPTEMBER 1, 1988 - OCTOBER 31, 1989
DATE EVENT ATTENDANCE
September 2-3, 1988 Fall Open Rodeo Classic 300 each day
September 6 Dog Obedience School 50
nMaK/uKmn,arKl" September 9-10 Youth Rodeo
Iamda AOrld" 250 each day
vru nwW,mrnweca/ September 13 Dog Obedience School
~aTlmleanl" 50
rklm,lw nue.l.rltln2,dlr September 16-17
Fall Open Rodeo Classic 300 each day
Lanm,re414n19N
5~011 IWO September 20 Dog Obedience School 50
re, M,INM/1b111K1
RCr C,IMmd. 51 September 20 Extension Service-florae Seminar 50
r~al;;',m'` September 24 Texoma Pit 8u11 Terrier Show 250
w"`ry
Mc6mHenMr September 24
Farm Bureau Membership Meeting 150
I~lIlaanH.r,r, September 25 Lone Star Pit Bull Terrier Show 250
4rw> September 25
Iftboy M Birthday Party 25
rwj `,01` September 27 Dog Obedience School
T," I,Lrd,, 50
A mel., September 28-October 2 Barrel Racing Futurity 750
euq A`Mla"' September 30 Private Party 75
1, MI, WkIM October 1
Vic 11"Poa, Board of Realtors 100
C%'ljJbd, October 4
llMd H.rlell Dog Obedience School 50
Crlvldo,o., October 6
Ld.daCA,w5l,, Private Party 75
Psrddul 0 Ct~
AllL"mu October 7 Texas Epsilon Pi Beta Phi 100
M,.Y,av Iwo W elr,dtln
M , A" October 7-8 O" y Fall Open Rodeo Classic 300 each day
MO N00 , A
October 9-15 Float Building 50
October 11 Dog Obedience School 50
October 11 Blue Ribbon Club Meeting 70
October 15 Denton County Employees Picnic 150
October 16 Dog Obedience School 50
October 20 Young Democrats 100
October 21-22 Fall Open Rodeo Classic 300 each day
October 22 Moore Business Forms Picnic 200
I October 22 South Central Pull Dog Assoc. 250
i October 25 Dog Obedience School 50
!
October 27 Extension Homemakers 50
! October 28 4-H Party 75
J 2717 NOATN CARROLL P.O. box 1695 DENTON, TEXAS 76202 (117) 367.2622 •
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North Texas State Fairgrounds Activities
September 1, 1988 - October 310 1989
DATE EVENT ATTENDANCE
October 29 Halloween Party 75
October 29 Assembly of God Church 150
November 1 Dog Obedience School 50
November 4-5 Fall Open Rodeo Classic 300 each day
November 4 Krum FFA Livestock Show 400
November B District Extension Service 50
November 8 Dog Obedience School 50
November 12 District 4-H Judging Contest 201
November 12 Evening Lions Club 100
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November 15 Blue Ribbon Club Meeting 70
November 15 Dog Obedience School 50
November 19 Keith Briggs Auction 150
November 19 GTE Arts b Crafts Show 150
November 19 4-H Horse Clinic 75
November 20 Dog Show 200
Novemltr 20 Kiwanis Club Bike Rally 250
November 22 Dog Obedience School 50
November 29 Dog Obedience School 50
E December 1 Denton County Archers 50
December 3 Wedding Reception 100
December 5 Extension Homemakers 50
j December 6 Dog Obedience School 50
December 8 Denton County Archers SO
December 9 Private Party 73
December 10 Youth Fair Tag and Weigh Steers 125
December 10 Denton Fire Fighters 100
December 13 Dog Obedience School A
December 15 Denton County Archers 50
December 16 Denton Nursing Center 75
December 18 Special Olympics 75
December 20 Dog Obedience School 50
December 22 Denton County Archers 50
December 23 Denton Nursing Center 75
December 27 Dog Obedience School 50
December 29, 1988 Denton County Archers 50
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North Texas State Fairgrounds Activities
September 1, 1988 - October 31, 1989
DATE EVENT ATTENDANCE
January 3, 1989 Dog Obedience School 50
January 5 Denton County Archers 50
January Blue Ribbon Club Meeting 70
January 10 Dog Obedience School 50
January 12 Denton County Archers 50
January 16 Sigma Alpha Epsilon 100
January 17 Dog Obedience School 50
January 18 Sigma Alpha Epsilon 100
January 19 Denton County Archers 50
January 20 Sigma Alpha Epsilon 100
January 24 Dog Obedience School 50 I
January 26 Denton County Archers 50
January 28 St, Paul LutherAn Church 100
January 31 Dog Obedience School 50
February 2 Denton County Archers 50
` February 7 Dog Obedience School 50
February 11 Wedding Reception 150
February 13 Blue Ribbon Club Meeting 70 {
February 14 Dog Obedience School 50
February 16 Soil 6 Water Conservation 50
February 16 Denton County Archers 50
February 21 Dog Obedience School 50 J
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February 23 Denton County Archers 50
February 25 Archery Tournament ISO
February 28 Dog Obedience School 50
March 2 Denton County Archers 50
' March 7 Dog Obedience School 50
March 9 Denton County Archers 50
March 11 Golden Triangle Chili Pod 150
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March 13 Blue Ribbon Club Meeting 70
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March 14 Dog Obedience School 50
March 16 Denton County Archers 50
March 18 John Teel Auction 200
Match 21 Dog Obedience School SO
March 23-25 Denton County Youth Fair 6 Rodeo 1250
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North Texas State Fairgrounds Activities
Septeuber 1, 1988 - October 31, 1989
DATE EVENT ATTENDANCE
March 26-April 1 Don Flusche Auction 300
March 28 Dog Obedience School 50
March 30 ROTC 100
March 30 Denton County Archers SO
April 1 Benefit Barrel Race 150
April 2 Pi Kappa Alpha 100
April 3-9 Ledel Shows Carnival 500
April 4 Dog Obedience School 50
April 5-9 Barrel Racing Futurity 750
April 6 Sigma Alpha Epsilon 100
April 10 Blue Ribbon Club Meeting 70
kpril 11 Dog Obedience School 50
April 15 Theta Chi Ux Roast 500
April 18 Dog Obedience S:hool 50
April '2-23 Kiwanis Club Garage Sale 200
April 22 Denton Rugby Club 100
Extension Homemakers 50
April 24
April 24 4-H Banquet 7S
April 25 Dog Obedience School SO
April 29 Lone Star Pit Bull Terrier Show 250
April 30 'rexoma Pit Bull Terrier Show 250
May 2 Dog Obedience School 50
May 5-7 Denton High School Rodeo 300 each day
may 9 Dog Obedience School 50
May 11-13 Ledel Shows Carnival 200
May 14 Denton Kennel Club Deg Show 300
May 16 Dog Obedience School 50
j May 20-21 4-H Dairy Goat Show 250
1 May 20 Wedding Reception 100
May 21 K-Mart Employees Party 75
May 23 Dog Obedience School 50
May 25 Christian School Rodeo 2500
May 26 Private Party 75
May 28 Private Party 50
May 30 Dog Obedience School 50
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North Texas State Fairgrounds Activities
September 1, 1988 - October 31, 1989
DATE EVENT ATTENDANCE
June 2 Girl Scouts 50
June 3-4 North Texas American Pit 250
Bull Terrier Club Dog Show
June 4 Home 6 Apartment Builders 200
June 5-9 Rain Site for Cub Scouts
June 5-9 Rain Site for Camp Fire Girls
June 6 Dog Obedience School 50
r June 9 Family Campfire 100
June 10 Private Party 100
h June 12-16 Rain Date for Webelos
June 13 Dog Obedience School 50
June 16-17 Denton Go Western Fun Day 300
June 17 Wedding Reception 100
June 20 Dog Obedience School 50
June 24 Tia'a Restaurant 100
June 27 Dog Obedience School 50
June 30 Class of 1959 Reunion 125
July 5 Committee Meeting 25
July 8 Special Olympics 75
July 11 Dog Obedience School 50
July 15 Denton Jaycees Auction 200
50
July 18 Dog Obedience School
Pioneer Days 400
i July 22
July 25 Dog Obedience School SO
August 1 Dog Obedience School SO
August 8 Dog Obedience School 50
August 15 Dog Obedience School 50
August 18-16 North Texas State Fair 550000
August 29 Sigma Alpha Epsilon 100
ii August 29 Dog Obedience School 50
i August 31 Sigma Alpha Epsilon 100
September 4 Republican Mete Club 400
September 5 Dog Obedience School 50
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North Texas State Fairgrounds Activities
September 1, 1988 - October 31, 1989
Activities booked for the remainder of the fiscal years
DATE EVENT
September 12 Dog Obedience School
September 15 Concert {
September 16 Peterbilt Roping
September 19 Dog Obedience School
September 20 4-H Awards Banquet
September 23 Denton Community Hospital
September 23 Rain Date for Private Party
September 26 Dog Obedience School
September 30 Rabies Clinic
October 2 Extension Homemakers
October 3 Dog Obedience School
October 7 Board of Realtors
October 10 Dog Obedience School
October 14 Family Reunion
i October 21 Denton County Employees Picnic ,j
October 24 Dog Obedience School 11
October 27 Birthday Party
October 28 Halloween Party
October 28 Krum International Livestock Show
October 31 Dog Obedicnca School
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James Roden, Executive Director, North Texas State Fair Association, has attended and
promoted Denton and the use of facilities located in Denton as followsi
Fort Worth Pioneer Days
Dallas Texas Department of Agriculture Luncheon 1
Fort Worth Farm Bureau Meeting
Dallas State Fair of Texas Livestock Show
College Station Professional Agricultural Workers Conference
Commerce Area FFA Leadership Contest
Fort Worth Southwestern Exposition and Stock Show
Houston
I 1louston Stock Show
Austin Agricultural Science/County Extension
Agents Committee Meeting
Commerce Bi-Area FFA Judging Content
Carrollton Area V FFA Convention and Scholarship
Committee
Austin State FFA Scholarship Review Committee
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North Texas State Fair
Austin Texas Beef Expo Committee Meeting
Austin State FFA Scholarship Committee Meeting
Houston
State FFA Convention
Dallas GTE Denton Promotion Film
Lubbock State Professional Improvement Conference
for Agricultural Science Teachers
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In addition, he serves on the Denton Festival Foundation as a Trustee, attends many
meetings including Spring Fling, Chairperson of the Agri-Business Committee and a 11
member of the Public Relations Committee of the Chamber of Commerce, a member of the
advisory committee for the Convention and Visitors Bureau, assists with the Denton
County Youth Fair, handles rentals and use of the Fairgrounds facilities, serves as i
a director and First Vice-President of the Texas Association of Fairs and Expositions, 11
r participates in workshops of the International Association of Fairs and Expositions,
current State President of Friends of Agriculture Science/FFA, Superintendent of Open
Breeding Beef Cattle at the State Fair of Texas, Superintendent of Junior Steer Show
and Sale at the Southwestern Exposition and Stock Show in Fort Worth, and Superintendent
of Open Breeding Beef Cattle at the Houston Livestock Show and Rodeo, Chairperson of
Bar-B-Q Cook-off at the Texas Beef Expo, conducts the annual North Texas State Fair
and Rodeo and in general represents the North Texas State Fair and Denton on a daily
basis.
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Jana Bullock Is a full time Administrative Assistant that does general office work and
assists with rental information.
es oden 1
esident/Executive Director IIII
North Texas State Fair 1
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DENTON COUNTY HISTORICAL FOUNDATION, INC,
Financial Statements
(With Accountantsti Report Thereon)
December 31, 1988
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PINGLETON, KISSINGER, 1101VARD & COMPANY, P. C.
CERTIFIED PUBLIC ACCOUNTANTS
P. 0. BOX 148
FRISCO, TEXAS 75034
214-377-9754
TOM W. PiNOi VION, CPA ME
1110MM KISSINGER. CPA AMfRICANTNSITTIIU[l: or CrAs
RANDY IIOWA RII, CPA AICTA DIVISION for CPA FIRMS
ALAN M. lAMI, CAA IExAS SOCICiY of CPM 1
The Board of Trustees
Denton County Historical Foundation, Inc.
We have audited the accompanying combin~d balance sheet of Denton County Histori-
cal Foundation, Inc, (including the Commissions Operations Account and the
I.O.O.F. Fence Project) as of December 31, 1988 and the related combined and
combining statements of support and revenue, expenses, and changes in fund
balances for the year then ended. These financial statements are the responsi-
bility of the Foundation's management. Our responsibility is to express an
opinion on these financial statements based on our audit.
We conducted our audit in accordance with generally accepted auditing standards,
Those standards require that we plan and perform the audit to obtain reasonable J
assurance about whether the financial statements are free of material misstate-
ment. An audit includes examining, on a test basis, evidence supporting the
j amounts and disclosures in the financial statements. An audit also includes
assessing the accounting principles used and significant estimates made by r
management, as well as, evaluating the overall financial statement presentation,
We believe that our audit provides a reasonable basis of our opinion.
In our opinion, the financial statements referred to above present fairly, in
all material respects, the financial position of Denton County Historical
Foundation, Inc. as of December 31, 1988 and the support, revenues, txpenses and
chlinges In fund balances for the year then ended in conformity with generally
accepted accounting principles.
~ "vn~ utr~llr~iJ4r~r ~c~'~-7~~rrl~trY.►( ~ ~~x~!~~/n', I
August 4, 1989
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DENTON COUNTY HISTORICAL FOUNDATION, INC,
Combined Balance Sheet • All Fund Types and Account Groups
December 31, 1988 II
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Governmental Account Totals
Fund Types_ GrocoS (Memorandum Only
General General
Fund Fixed Assets 1988 1987
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Cash $ 10,018 10,018 21,711
I Certificate-of•deposit 10,000 10,000 11,494
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I Interest receivable
Fixed assets • office furniture ? 1,440 .1,444 1,444
Total assets $ Z4.,W .L14 21" 34,660 ~
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' LIABILITIES and FUND BALANCES j
Fund balances-
Investment in general
Fixed assets S 11440 1,440 1,440
E r Unrestricted:
Denton County Historical Foundation 717 717 90219
I.O.O.F, Fence Project 3,248 39248 12,496
Commission operations 16,053 16.053 11.495
Total fund balances S UAW JAN 21.458 M
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r See accompanying notes to financial statements. +
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DENTON COUNTY HISTORICAL FOUNDATION, INC,
Statement of Support and Revenue Expenses, and
Changes in fund Balances
For the Year Ended December 31, 1988
General
Support and Revenue: _ Fund
Hotel occupancy tax f 43,408
Interest income 10768
Book sales $84
other Income 146
' Total support and revenue,
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Expenses: 273
' Photoggraphy 1,717
Priviting 216
Rent 8,431
Salaries 980
' Professional services 125
Bank charges 110
Dues and permits 391
Office supplies 300
Donations
0
Subscriptions 107
Fire truck 10,153
' Fence project
Total expenses ULM
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Excess of support and revenue over expenses 22,996
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Transfers and allocations:
Denton County Historical Museum, Inc, (36,188)
Fund balance, December 310 1987 33.21Q
Fund balance, December 31, 1988 s ~a
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See accompanying notes to financial statements.
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DENTON COUNTY HISTORICAL FOUNDATION, INC.
Combining Statement of Support and Revenue
Expenses and Changes in Fund Balances
Governmental fund Types
For the Year Ended December 31, 1988
Denton Co. Commissions
Historical Operations I.O.O.F.
foundation amount Accoup.L_ Total-
Sup and Revenue:
Hotel occupancy $43,408 43,408
Interest income 433 455 880 19768
Book sales 584 584
Other income 121 26 146
Total support and revenue AMR -L.1U 905 45,906
.
Expenses:
Photography 234 39 273
Printing 1,703 14 11717
Rent 180 36 216
Salaries 1,839 60598 8,437
Professional services 980 980
Bank charges 81 44 125
Dues and permits 75 35 110
Office supplies 166 225 391
Subscriptions 107 107
Fire truck expense 101 101
Donations 300 300
j Fence project 1LUI 10,153
Total expenses 5,558 7.199 10,153 22,910
Excess of support and revenue
over expense 38,283 (6,039) (91248) 22,996
Transfers and Allocations:
Transfer from Foundation to
operations account (100597) 10,597
Transfer to Denton County
Historical Museum (36,188) (36,188)
Fund balance, December 31, 1987 4.219 11493. 1Z...49St It=
Fund balance, December 31, 1988 S17 16.053 LM UAW
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See accompanying notes to financial statements.
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DENTON COUNTY HISTORICAL FOUNDATION, INC.
Notes to Financial Statements
December 31, 1988
(1) SIGNIFICANT ACCOUNTING POLICIES
The accounts of the Denton County Historical Foundation, Inc. are organized
on the basis of funds and account groups, each of which is considered a
separate accounting entity. The operations of each fund are accounted for
with a separate set of self-balancing accounts that compose its assets,
liabilities, fund equity, reveres, and expenditures. In the financial
statements in this report, the various funds are grouped into the following
fund types and categories:
lrQyg.Fnmental F +nd~:
General Fund - The General Fund is the general operating fund of the
Foundation. It is used to account for all financial resources except those
requiring accountability in another fund.
Fixed Aeeafsj Fixed assets used In governmental fund type operations (general fixed
assets) are accountable in the General Fixed Assets Account Group, rather
than in governmental funds. No depreciation has been provided on general
fixed assets.
All fixed assets are valued at historical cost or estimated historical cost
if actual historical cost is not available. 6onated fixed assets are
valued at their estimated fair value on the date donated.
Basis of Acccuntino;
Basis of accounting refers to "when" revenues and expenditures are recoqq•
nized in the accounts and reported in the financial statements, A11
accountingovernmental Theirsreare venuesoareerecognized when they modified
become measurable sand
available as net current assets. Under the
accounting, expenditures are generally recognizediwhen therrelatedifund
liability is incurred.
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(2) LEGALLY INCORPORATED ENTITY
I The Denton County Historical Foundation, Inc. was founded and legally
incorporated in the State of Texas on August 6, 1984. Exemption status
under Section 501(c)(3) was obtained on January 16, 1985.
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DENTON COUNTY HISTORICAL FOUNDATION, INC.
Notes Financial 1968ements
December J
(3) FUNDS FROM DENTON COUNTY HISTORICAL COMMISSION, INC.
Due to the
wererreceAvedsbylthe 984,entonfrom funds Inc.
1984 Attorney GeneralIscommini on ssioo. J 1, stad received
n county Denton County Historical foundation, Inc.
with the county treasurer, the
portion xofdthoseefunds too the Denton County Foundation Museum, Inc.eand
was to the Denton County Historical Commission.
(4) CERTIFICATE-OF-DEPOSIT i
the
ibis
Denton maturesronfDecember 23,x1989 a d isFiearnirst 8,05,percent. It
FENCE PROJECT
(5)
These funds were solici an y for the urpose of
fencing the 10OF Cemeteryeand are restrictedxfor this project. inDecember
1988, cashier's check for $101150 was drawn to pay for fencing.
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PROPOSFD 1989-90 DCHF BUDGET OPERATION ACCOUNT (HISTORICAL COM'dISSION)~
J"R FUNDS FROM CITY OF DENTON
Account
Number Activity Description Ik4et 86-87 Budget 87-88 Budget 88-89 Dulget 89-90
Visual Aids & Archlves
1.01 S cs Photo 50000 400.00 400.00 190.00
1.02 Archivos/rof library 400,00 300.00 300.00 300.00
Subtotal 900.00 700.00 700.00 490.00
Publications
2.01 ure Tcations 1250.00 1000.00 1950.00 1950.00
2.02 Publications Reserve 0.00 0.00 1800.00 500.00
Subtotal 1250.00 1000.00 3750.00 2450.00
Activities ProJeote Opor.
3.01 kuTpmon TOr project" - 1500.00 400.00 450.00 260.00
3.02 Memberships, Tralning 1500;00 400.00 650.00 505.00
J 3.03 Heritage Projects 1000.00 300.00 675.00 650.00
3.04 Operation Supplies 1000.00 450.00 600.00 825.00
3.05 Ways and !bans 100.00 100.0C 100.00 200.00
3.06 CapiWImprovomonts 750.00 200.00 650.00 400.00
3.07 Relocation 250.00 100.00 0.00 0.00
Subtotal 6100.00 1950.00 3125.00 2800.00
I Personnel
4.01 I&S-Me-rative Aldo 8347.00 8690.00 8950.70 0.00 1
Musm eum Pro1cot '
5.01 V em 36500.00 36500.00 0.00 0.00
6.01 Audit & IIL9 501 0-3 0.00 0.00 500.00 500.00
7.01 Reserve Account 0.00 0.00 2000.00 500.00
Subtolal 44847.00 4; 190.00 11450.00 1000.00
GRAND TOTAL 53097.00
48840.00 19025.70 6740.00
s As of April 6, 1988 the Museum allocation and the Foundation Operational
Account (historical Commission) allocation are distributed quarterly
the Foundation Donrd of Trustees conslsldng of two members each from the
Museum Board of Trustees and tho Ilistorloa.1 Commission. The Foundation
receives 33 1132 of tho quarterly Wor funds distributed to the Denton
Cultural. Confederation.
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DENTON COUNTY 1119MICAL CCMMISSION OPERATION BUDGET
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of the
DMTON COUNTY HISTORICAL FOUNDATION, INC.
INDIVIDUAL LINE ITFN ACCOUNTING FOR THE 1989-90 BUDGET
1.01 Slides and photographs
Film and development into elides 70.00
Film and development into photographs 70.00
Storage cases for film, photographs and elides 50.00
190.00
The slides and photographs, both?,color and black kind white, will be
generated at the mnrkor dedieationa; at historical preservation events
in the City of Denton; at funotions in the Courthouse and the Museum
at all Historical Celebrations and Events in nities and towns through-
out the County. The Commission to responsible for recording all events
dealing with historical appreciation and historical preservation.
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1.02 Archives and Reference Library
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Reference books for Museum 165.00
Texans histories 135.00
300.00
As part of the requirements for the Historical Commission to earn a
Texas Historical Commission Distinguished Service Award in the field
of Museum Assistance, throe textbook quality books must be donated
to the Museum Library.
SU15TOTAL (1.01, 1.02) 490.00
2.01 Future Publications
Publish short histories of all cities and communities within Denton
County for tine by school children studying Texan history... 1950.00
2.02 Publication Reserve 500.00
2450.00
Publication reserve will be increased during the years as profits are
realized through the snle of DATES HISTORY OF DFNTON, now on sale in the Museum.
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DENTON COUNTY HISTORICAL CCMIISSION OPERATION BUDGET ...................Pege 2
M~ ACTIVITIES, PROJECTS AND OPERATIONS
3.01 Project equipmont
VCR blank tapes 190.00
Ninety minute Audio blank tapes 70.00
260.00
Audio and Video tapes are made of historically significant Etients
for listening and viewing by visitors to the Museum.
3.02 Memberships, Training, Subscriptions
National Trust for Historic Preservation, member.......,., 75.00
/vr l Texas Historical Foundation, member 75.00
Denton Central Business Association, member 50.00
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Greater Denton Arts Council, men'ur.,,.,...... 4...... 0.6.0 35.00
Subscriptions to all local newspapers from cities in Denton
Countyi Denton Record Chronicle, Carrollton Chronicle, Texas
111ghways, The Times Marahall Creek, Lewisville Loader, Denton i
Enterprise, Lake Area Argun, Rainbow Sim LTD, Pilot Point Post
Signal and Texas Historical Commission.,, 270.00 y
i i 505.00 J
The sources above are all current local and regional history. M
Articles are clipped and put into scrapbooks, which are available
{ for research in the Museum. Work has begun to index all these ~
articles on local history on a computer format.
3.03 Heritage Projects
Cemetery Census,,.,,.,,100,00
Antique Fire Truck, maintenance, transports,, 4.4o.a., 40).00
Historical Markere 150.00
650.00 {
3.014 Operational supplies
I Stationary supplies, including computer materials........, 300,00
Texas State Sales Tax Fermi E., 25.00
Commission meetings, refroshmente 100,00
f Conservation materials, 40id-f r90 400,00
I 825.00
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DFNPON COUN'T'Y HISTORICAL CCIMISSION OPERATION WI)G C Pw 3
3.05 Ways and Means (Historical Education)
Booth space at Spring Fling and the Fair Grounds.......... 200.00
3.06 Capital Improvement
Boxes for acid-free storage of Materials, file cabinets, book
shelving for current history reading area, computer station
furniture 400.00
SUBTOTAL......... 2800.00
1 4.01 PFRSONNT1
J Executive Director......... 0.00
Director of Museum devotes 201 of her time serving the
Historical Commission in administrative capacities.
Administrative Aide........ 0.00
Administrative Aide paid by the County, devotes her clerical
and research capabilities to the Commission and Museum.
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~ 5.01 MUSEUM ALLOCATION.......... 0.00
Museum allocation of funds are made directly from the
Denton County Historical Foundation, Inc Lalor Fund receipts.
6.01 AUDIT AND IRS 501 C 3 Reports 500.00
Annual audit required by the City of Denton and the IRS +
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7.01 RFSFRVE FUNDS 500.00 1
SUBTOTAL.......... 1000.00
GRAND TOTAL....... 6740.00
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BUDGET PRESENTATION
FY 89,90
To
DENTON CITY COUNCILi
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MEMBERSHIP
BOARD OF TRUSTEES
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DENTON COUNTY
HISTORICAL MUSEUM. INC.
~ rAUUG August 22, 1989 L
loyd Harrell E
City Manager City of Denton
Denton, Texas 76201
Dear Mr. Harrell,
on advice, concerning the provisions of the 1989 revision of the
hotel/motel tax law of the State of Texas, the Courthouse-on-the
Square Museum, Inc. (aka Denton County Historical Museum, Inc.)
a 501 (C)3, not for profit corporation, requests that a direct
contract between the Museum and the City of Denton be established.
The Museum, which now receives funds via the Cultural Confederation
who subgrants to the Denton County Historical Foundation, Inc.
which in turn allocates funds to the Museum, wishes to become
accountable to the City of Denton, directly without the inherent
complications of the current arrangement.
The Museum qualifies for hotel/motel tax funding under the pro-
f ( visions for the operation of museums and is making a concerted
effort to become a major tourist attraction. The Board of Trustees
of the Museum, desiring to comply with all provisions of the
law, has sought the advice of John McGrane, City of Denton Executive
Director of Finance and Mayor Ray Stephens, each of whom has in-
dicated that a direct contract would be advantageous to both
the museum and the City of Denton.
Please advise me of
yourreaction to this request and give me
the opportunity to discuss it with you. i will make available
to you additional information you might request.
Yours truly, {
it
Clota G. Vaughan
Chairman, Board of Trustees
Denton County Historical Museum, Inc.
~k tel. 817-565-9178
CGV=lg
cc
cc Mayor Ray Stephens
cc John McGrane
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DENTON COUN'TY'
IJISCOWCA1, MUSEUM. WC.
PO . Box 2184.
Denton, Texas 76202 (817) 383-6073
U(>P1ttU (F 9RU91135 - 1908-09
OFF1C17LC
1. Urairnnn: ClOLa V.itx3han 2160 &ivIrn-h 'Frail (817)565-9178
Dentotr, 7?( 76205
2. Vice-(3lainmin: IklrG-ira W11 IU1R y'u".; 1817087-0541
420 S. W--Illnrxy
IXntou, TX 76201
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1. S#."clary: Normi Ccuable Ibx 1441 (817)387-7772
Wntorl, 7X 76202
4. 'i're,rsurer: R4.) t1irtin 115 Anstlnl (817)382-5523
Ia ntou, TX 76201
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5,. Alice Alexmxier 711 Jacksm (817)387-7386
L"itar, Vx 76201
Dr. Wm AriUrar
Y 1905 IAtrulrlg [rce Eane (0)(817)
` Denton,, TX 76201 (it)1817)383-3786
` 7. Ihtty Dailey 2010 N. Irxrust (817)382-9040
k Dentotl, I7( 76201
8. Liz hays 1305 7Warre (817)566-1123
Denton, TX 76201
9. Robert Caldwell 2603 Jan>cstomi (0)(817)382-2130
Dental, TX 76201 (11)(617)382-8954
10. Caul C1ramtler 1320 GreetnaoA (817)387-0867
Denton, TX 76201
11, Rixine Crawford 2218 SmUiri6ge Ur. (817)383-4239
Uentm, TX 76205
12. h.titla deDuryos 41 Kirtgswood Estates (8171497-3523
f [Ake Vallast TX 75065
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13. Ilerlrimi Deyan P.o. Dcm 1495 (214)436-4794
Lewisville, '1'X 85067
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14. Ivan Glasscock 2016 11ollyltlll (8171387-5498
Denton, TX 76205
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IIJY~IU} lll_ 71Rt: Il']ii~, 1_~yc: Lrti ,
15. lit Gtahvn 1506 11191+111«3 Pa0', Rd- (817)382-5962
l}ental, IX '16205
16, nmlce Gray 808 tb~rth SlxLh St. (817)458-3195
Sanger, 7X 76266
17. Ix-olta Wwoll 620 w. thAverslLy (617)566-2288
ImiLa1, 1% 76201
in. Vivian Jdulscxl 328 Ruth (817)387-0802
Ucntcxr, LX 16201
i~^\ 19. 1Yi^lcne FhrLin 1812 Weslclwsler (817)382-8839
Llrnton, 'iX 76201
J0. G1~hi fl. tlillnr RL. 1, 1k1;c 353
&~rn3er, ~X 76266
21. jv+ Relllk 11 1909 Weslclw^.lcr (8171382-9798
lxntu11, '1X 76201
22. virgilla shields 904 FkWru+lcY. (817)387-1127
Lknta), '1X 76201
1 2
j 25.
26. n4orficio M"nbor: 629 llighlarxl tlaicbw Ur. ('214)420-0117
Myrtle Flatsai Lewisville, 7X 75067
1"iton Co. Ilistocical
ccnnnissiort tliairnan
AINI9U1tY PUA1ti) OE' 713118711.8
i
(km-ymr 'lhlm
1. Jo Arlin wllnrstim, P.O. Uri;-A?r P (817)566-3316
(lk,nLar tb(rVe+itI-NI b Uentcn, 1% 76202
Visitoro Bureau)
2, tilrUkl ROSCh 1802 Mistywvocl (817)387-7267
(l}enLon ilenefit Leagu--') laanlai, 'lX 76201
3. 11;tbcrt Ibll 207 S. Bill {817)302-2787
Greater Uentai AILS Crxnx;ll 1}cuta~, '1X 76201
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4. Nancy MY] ltt. It [kx 281 (817)382-2948
The Arts C,UEd Argyle, 7X 76226
(817)387-8934
P.U. f3ox 1913
. Ur. 10018 M. Altai
5
RngenL-RSDAR-llenj.vniII MmLat, 7X 76202
I,ya1 Okillter
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AD OF 71ttk'JM;7 159e- U cc
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NSDAR, Jdui Benton 01.
7. Jolvui Githieik, Maimmin 3200 Rosclawn (817)387-2872
url', panton dkipter Wnlai, TX '76205
8. 101a Davis Dix 74 (817)482-3960
Krum, 'I'X 76249
9. Donna Fielder P.O. T1ox 369 (817)387-3811
1rnton Record Uirailcle
Uentai, TX 76202
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10. Luria [.i eatir 609 West Oak (817)387-0995
[)r-ntcu, 74[ 76201
11. Jon W-Vratk- N3 - Tirid-rrcreek Circle (817)382-4577
Denton, TX V6201
12. Ann Canykal 919 TimiL rrcreek Ur. (214)221-2961
j Lewisville, '1'X 75067
13. Newton R.iyzor 1204 W. University (817)387-8711
j Dentai, 1'X 76201
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FINANCIAL INFORMATION
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JIlC;l11 IV4tla' tV1Y 19119 U11111t11]L5
UurRNI UUI7rr1Y 111'u1VIt1CM, 111r5F1141, 1170, ,
I'. o. ti.tX 7104
lv"iiton, Tonas 16202 (017) 393-13073
1909_..U t'iscal Year 11ud-gel oct. 1-r_1909 - Sej~t. 30~ 1990
_...__-'-_rneer ea nac _ree-_raze :rnaeean ree-+e rraee:esrv
Itl1UGl:'r LlpF: 1TErl AMOUNT
VI. FI'Al} SAIAIILi'ilcind,urscd
_ to i'oui,ly l,y~ 1X.1;+lu^•ctun)
I,UI Uilector (full Ttrr) - S19r6G6.02
_---__5.2_w~F;~' x-f4..451er lu(AUllpw) _ _ ~ - 1
1.02 rcluc,ilot /Volunttrr l'a-rrdlrulLor
52 wYs, x $0.06 or 1tr(301470 IAS12r573,60
1,03 Atchlrira
!',0 vk- r . 20 I i s I S I* r I, r) W/A
io hrs. Ilkrnum wkly. County
lMl_
Nor
1.114 E'It'A,4A', 9'Fx',I+nrO-rit. C.01t11V
1'1111kv1 for 1.3irrc•tor,r'diraturr 11/A
try lelnlnlrsrn~nl (rein 11ureum.
1 ,rl~i t1"r 1, 51 +11}' 1'rr+tt nrn ~y~{1QS10 -
_ -----1',111 /:;pt i 1r14 2UlIQ. x3. !"tu+3cliLa
Iminr ($ItUU.-x-1Students) S 2.400.00
js_1 503,60
't.:
1.11~,A1'll'A, •aa
:Ull UYIN, MIARY r'Jfl'17IS
1'S $42t 144.02 _ _nnvez:rr: aza- -ze
aaaeezevaerv-
112,00 MIItAI'IIRI MI'"T'S ITS")
2.111 1t~nlrsi. iipl5ulr~criQtlans z
?„O2 t'tof. '1'tlln./'rrnrrt~•n Prcrnutiun -S 1..CL14,D - -
).,03 GIIL 1:1K,t _ U00.00
-
KM~
2r04 Si lc~ '1?xr Gift SI S _ 0_
2.U5 Audlll lits rotnt3 S O0O.U0 2.06 'l'tunlecs' I'Ou}ecls _ $ _ 250.00
2.07 Acquisllctrt I'urKSs
2.00 Coliaultanls I'lO eels
2.09 Insural". r -
2.10 E:xhlbiLsr Suiytlies
2.11 Orrice Suiq/llest E:yulitrrnL $ 270.00
.2,12 LblImLiott ttitk~gcnKant _Ll 000 an
2,13 cutquter Anspssoric, 500-00
7.14 'Travel I'M0,190-SOK" Outtench S O0.00
2.15 Gtnuls rattlclpitiotl _Seca 5 6
g1ti,r3cucy ~~3]5.QtL
3ucalionaAUtks}to b rrujecLr s 600.00
r2
icent/Vulunleer I'rcxjraln S 200~.00
6 ti(securlty & Itiintelo"Ce~- 1 000.00
,4tf Ctor 9 Accowit sazzazlavzrz"zv uvvf to az er •z.
-•art;-aeeazrernzeeeaaaaaerrauaeev•.+s••a 8 ~~pp
SUO S fAL EliA't'lU7S ilk{{=ski(=;liilt>11tt ililflt~1111) of,
,►~1~,'1'~'b~'1:~~s~x~:~~:; eqp Otto
ARA AA IR A►IRAA AA IRRAAAAARMR RR
1111111111RA/1AIIIIAIIAIINRIIIRIAI/11i iX1II~t'f is
IIA1r tiff Mr7l Ml lt1 r.inr: t'1'rar,.tIVIRIlry tION."CA511 FT1>Sr Ittlfil'li.
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berllClll tzriRdlY 111MMICAL MUSEUM, I11C.
REVEMIE
1989-199o UmT.r - wr. 1. 1909_SFIT. 30. 1990
4. 0 SWRlxS OF REVENUE t IiUt U6E7) ~
4.01 Lx..jr t'O(Ikbtia1 (toylor) $ 40,846.40
-1 4.02 Gift Slkil S 3,500.00
4.03 tkAnttown $ 767.59
4.04 Nuek Stixiy e"r(YIrun i 4,41il.00
4.05 MAGI Account Interest $ 400.?0
4.06 R1 Accowit Interest $ 500.W i
i 4.01 Workshop Fces $ 500.00
4.00 Grants if A1iplied For
IIa4717' LF1tiGl1E $ 7,500.00
Tex. plstorlpl [km. $ 1 ?000.00 *
vnIMS S 2,500.00
ilisttAtiCnl. surtEtnx.
4.09 User Fees S 75'00
4.10 Misr. Revenpmittll Urg tw) $
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}nylxmd total
$ 58,999.03
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4•rhese items not shown in grand total (proposed total)
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MAY , 1989 MRXEr REVIFY---- t*"" COUNTY ILLS MICA!, MUISELM, INC.
TO: BOARD OF TR11S U7S, Di7INK1 EUMo 1NC,
FROM: RX)GET AND FINANCE (Y)MMITIM (D. Martin, Chrmn.(Treas.);P. Chandler;V.,Shields;
N. Gamble; C. Vaughan,(Chrm. Mr) 1;
The Budget and Finance Cormittee has made every effort to take into consideration the
objectives of the Board of Trustees for the WIMuseum, Ine.,commnts and recommendations
from both turd Members independently and through the various Comnittees,along with
input from the Staff. From tracking the budget,for the last two years, canes the
following Budget.
1989-40 BUDGET
ST'4FF SALARIFS
The Educator's salary is shown for 52 weeks with 30 hours per week. This is an
increase of $3,586.33 ,included is vacation and sick leave. [Educator previously
was scheduled for 48 weeks 20 [its each week, with 75 hrs. for workshops.] The hriy.
rjpge remains the same, $8.06.(&ast yr. 8987.27 and this yr. 12573.601
Workstudy Program is set at the same figure as last year with the possibility of
in increase in minimum wages,this may mean the hiring of two (2) rather than three (3).
line item 1.054 does not shore Workers Conpensat~on Insurance as it is an operation
expense under line item 2.09 Insurance.
Tlie Educator's hours slrould be Monday through Friday from 10:00 AM to 5:00 PM
with any early hour tours or programs for nine o'clock prompting early leave time
as scheduling permits. This should provide for school outreach, in house tours,wotkshops,ete.
The Archivist is scheduled for 20 hours per week with half this time dedicated
to the Museum Collection, etc. (Presently these hours are Tuesday, Wednesday, Thursday)
Scheduling the hours Morxl3y to Friday will alleviate some of the present problems
of [saving no one available on Monday and Friday, placing extra burdens on the other
staff.
The Saturday afternoon hours of the Museum should be rotated among all of the
staff,perhaps as follows: Draw for the first Saturday and than in alphabetical order
beginning with the person who draws the first Saturday. The staff member woAing on
Saturday would be scheduled for an off day on the Friday prior to or Monday following
the Saturday being worked. Example: Peggy Jordan draws the First Saturday, the list
would read: P. Jordan, J. Sellmeyer, B. Edmanson, Y. Jenkins, Jordan, Sellmeyer, '
Ed:anson, Jenkins, etc.
Mindful of the burden placed on taxpayers with ttr County Budget, tae areirrot
comfortable with the request to add employees to the office at the expense of the
County Increasing the Budget. It seems that volunteers could be recruited from within
the ranks of the active and particularly the large associate makership of the
DCIIC'omnission to rellevethe burden of the Administrative aide, Peggy Jordan. It seems
a volunteer on a daily basis trained to do genealogy and cemetery work would make
a significant difference without additional personnel and payroll.
f Better use of the present staff time through scheduling of work hours and
better use of Volunteers' time while at the information desk and gift shop desk
t will save funds arxl alleviate the need to hire move personnel. The Board of
Trustees has shown a willingness to work saving aeny dollars and many staff
hours. This is expected to oontinue. agall Ffuseuns need working Boards.
1A ilia Educator through the Education Committee and the Volunteer Coordinator
(would with the increased hours and scheduling) work toward developing a person
to hblp exclusively with the calling and recruiting of volunteers for the
School 'fours, Workshops, Trunk Shows, etc. This would reduce the work lead for '
the Coordinator and make for more efficient training, etc.
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MAY, 1989 FMWr MVIFU ------DEN'UN coumY HIS7l7 lala KYMJd, INC OONID. PACE TWO
OPEPATING FXPFfSbES (F111SE7k1)
itkirberships in organizations paid for by the museum should:
a). be in the name of the Museum.ex. Denton County Historical Museum, Ir:.
b). Any affinity groups within these or other organizations whose dues are
paid for by the Museum should read: ex. Director, Denton County Historical
Museum, Inc.; Educator, DC'HMuseum, Inc.; Archivist, DCHMuseum, Inc. the
c). Individualumust pay those tdues themselves from theirlownssallar es as then
done with other places of employment.
2TAM $600. (this is for three pecople or more to attend Including Trustees)
NM $400. (Wr, also)
Brochures $400.
Publicity $300. ( to irwlude signs for businesses around the square,to place in windows.
The Wr wishes to becone trained through attendance of meetings throughout the
State of Texas. Meetins within the State of Texas are to be planned for without
year V is not meeting Fall conflicts
g heaout of Tes to attend umt vy fall schdule. Atter&kg•th s The
with the
3Consigrments are items that are placed in the gift shop without being paid ifoorr
until after their sale. Funds should therefore be available to pay {J
without havirK3 been spent. The gift strop has been inventoried by the Budget and
Finance Conmittee with a new machine placed there (donated by Moores) for record
keeping. The merchandise is being upgraded with the idea that the gift shop will
produce a profit. It is reconmended that the Director seek a donor for the cost
of purchasing the Courthouse postcards.
4Insurance item includes workers compensation insurance premium for work study
students.
SExhibits Committee is now functioning. With this committee now making plans to
aid the staff in long range plans, etc. we recormend the amount on this line
item be split with $1000• designated for the Exhibits Committee to oversee/use
and $1000. for the desio;nation of being Used asb matching funds for the THC Grant
that requires two for one matching. (see item for other part of funds for Grant)
61his $1000. designated for use as the other half of the necessary $2000. for the
T11C Grant two for one money.
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The Contingency funds are to be set aside for emergency use. This is an important
part of future planning in any budget process. This is the second year we have
recorrended this.
81lie total operation expenses for the caning year are $2,230. less than last
{ + year, This amount -.+39 applied to the increase of hours for the Educator.
'The Budget total is $1,356,33 over last year's budget. This is a combination
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of the staff salaries a~$~144.02rations budget.
operations $16,855.00
$58,999.02 Total 1989-90 Budget
It is easy to see that the major portion of the Budget is spent on Staff. Staff ,
salaries have been the major increase in the Budget during the last several years.
we stress the need for tho Director to seek Grant Money by applying to sources out-
side of Texas or in Texas beyond those presently being applied for locally. This
True to apply for those w
In no tray is to be construod as a snqc]c0stiort not tq,
wdro have been sow-nerves In the-ost but to add to than.
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DENTON COUNTY IIISTORICAL MUSEUMe INC.
FUNDING SOURCES-FY 1988-89
(Oct. I, 1988-June 30, 1989)
- (8-8-1989)
•DENTON COUNTY-571 CITY OF DENTON--24t 1
1. Maintenance 1. Administration
2. Office equipment 6 2. Conservation a Management
Supplies of Collection
3. Printing 6 Postage 3. Education Outreach i Mork-
4. Professional Training shops
S. Space a Utilities 4. EquipmenteExhibit Preparation
6. Staff (partial) 6 Special Events 6 Projects
1 Fringe Benefits 6. Tourism 6 Ileritage Promotion
DONAT
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* From In-Kind Contributions for J
the above listed areas. GIFT SHOP i FORRSIIOP FEES
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GRANTS--13•
1. Conservation # Management
of Collection
2. Equipment
3. Exhibit Preparation
4. Research
(Grant Donors listed below)
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VOLUNTEER-DCENT PROGRAMS ~CURRYrer FIY 8!}-69 GRANT DONORS:
Over,100 docents have contributed +DenE'on
3777 hours of service to the Mus- Denton County historical Commission
e0m and its programs In 1988 and Historical Society of Denton County
2156 (Jan-Jane) in 1989. Institute of Museum Services 1
*International Business Machines (Inn)
*Moore Business Forme
Texas Historical Commission
4University College Norkstudy E Intern-
ship Programs {
"TETRA PAKo INC. J
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OENTON COUNTY HISTORICAL MUSEUM
FINANCIAL STATEMENTS
SEPTEM8ER 30, 1988
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TABLE OF CONTENTS
PAGE
Accountants' Opinion . . . . . . . . . . . . . . . . . . . . . . . .1-2
Combined Balance Sheet . . . . . . . . . . . . . . . . . . . . . . . 3
Statement of Revenues, Expenditures and Changes
in Fund Balance . . . . . . . . . . . . . . . . . . . . . . . . . 4
17 i Statement of Sources and Uses of Cash.). 5
Notes to Financial Statements . . . . . . . . . . . . . . . . . . . .6-8
Statement of Changes In General Fixed Assets . . . . . . . . . . . . 9
Combining Statement of Revenues, Expenditures and
Changes In Fund Balances . . . . . . . . . . . . . . . . . . . . .10-11
Combined Statement of Revenues and Expenditures
E Budget and Actual . . . . . . . . . . . . . . . . . . . . . . . . 12
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MEMB[RS MEMBERS
TEXAS SOCIEP/OF AMERICAN INSATUTE W
CERTIFIED PUBLIC ACCOUNTANTS HANKINS, POWERS, EASTUP, DEATON & TONN CERTiFIEO PVBIIC ACCOUNTANTS
A ProrBSflonal Corpontlon
CERTIFIED PUBLIC ACCOUNTANTS
909 NORTH LOCUST • P.O. BOX 077
DENTON, TEXAS 162024077
617.961-856
ACCOUNTANTS' OPINION
Board of Directors
Denton County Historical Museum
P.O. Box 2184
Denton, Texas 76202 i
We have examined the balance sheet of the Denton County Historical
Museui as of September 30, 1988, and the related statements of revenues,
expenditures, and changes in fund balances, and of sources and uses of
i cash for the nine months ended September 30, 1988. These financial
statements are the responsibilty of the Museum's management. Our respon-
sibility is to express an opinion on these financial statements based on
our audit,
We conducted our audit in accordance with generally accepted auditing
standards. Those standards require that we plan and perform the audit to
obtain reasonable assurance about whether the financial statements are
free of material misstatement, An audit includes examining, on a test
basis, evidence supporting the amounts and disclosures in the financial
statements. An audit also includes assessing the accounting principles
used and significant estimates made by management, as well as evaluating
the overall financial statement presentation. We believe that our audit
provides a reasonable basis for our opinion.
In our opinion, the financial statements referred to above present
fairly, in all material respects, the financial position of the Denton
County Historical Museum as of September 30, 1988, and the results of its
operations and its cash flows for the nine months then ended in conformity
with generally accepted accounting principles,
■ Our audit was made for the purpose of forming an opinion on the basic
financial statements taken as a whole. The statement of changes in
general fixed assets, combining statement of revenues, expenditures and
changes in fund balances, and combined statement of revenues and
expenditures budget and actual on pages 9 through 12 are presented for the
purpose of additional analysis and is not a required part of the basic
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Board of Directors
Denton County Historical Museum
financial statements. Such information has been subjected to the auditing
procedures applied in the audit of the basic financial statements and, in
our opinion, is fairly stated in all material respects in relation to the
basic financial statements taken as a whole.
an ns', owers', Eastu ; Deacon d Tonn
A Professional Corporation
Certified Public Accountants
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January 5, 1989
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COMBINED BALANCE SHEET
SEPTEMBER 3C!, 1988
1
GENERAL GENERAL FIXED
FUND . ASSETS TOTAL
ASSETS '
'dash - Museum account S 109909 $ 109909
Cash - Directors account 223 223
Cash - Money Market 919 919
Cash - Memorial Fund 345 345
Certificate of deposit 61000 61000
Prepaid insurance (Note 5) 463 463
Collections (Note 6)
Fixed assets (Note 4)
+ Office furniture and equipment $ 71049 70049
J Other equipment 16,298 16,298
Total Assets $ 18,859 $ 23,347 $ 42,206
LEA81LIT1E5
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Payroaro Lax es payable S 172 $ 172
` il taxes payable 208 208
Total Liabilities
! FUND £ UITY
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4 nvestment in general fixed assets $ 23,341 23,347
` Fund Balances:
f Unappropriated 18,479 18,479
t Total Fund Equity
18,479 23,347 419826
Total Liabilities and Fund Equity S 18,859 S 23,347 $_42L206
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DENTON COUNTY HISTORICAL MUSEUM
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
FOR THE NINE MONTHS ENDED SEPTEMBER 30, 1988
REVENUES: .
Hotel occupancy tax (Note 3) S 27,375
Grants 7,095
Work study 5,755
Donations 31157
Gift shop 2,326
Interest 653
Workshop fees 206
User fees 61
Miscellaneous 9
Total Revenues 46,637
EXPENDITURES:
Director's salary 13,776
Educator's salary 61133
Work study salaries 5,530
Security and maintenance 21747
Collection mangement 2,371
Insurance 11611
Gift shop supplies 1,205
Equipment 1,131
Exhibit supplies 1,423
Legal and accounting 975
Relocation 825
Office supplies 674
Payroll taxes 608
Displays 569
Education supplies 383
j Special projects 173
11 I Director's projects 140
Dues and subscriptions 75
Trustees' projects 69
Miscellaneous 51
Docent/Volunteer progrmn 45
Total Expenditures 4a0 5_80
Excess Revenues Ovcr Expenditures 69057
Fund Balance, January 1, 1988 12.422
Fund Balance, September 30, 1988 S 18,479
See Accompanying Notes To Financial Statements.
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DENTON COUNTY HISTORICAL MUSEUM
STATEMENT OF SOURCES AND USES OF CASH
FOR THE NINE MONTHS ENDED SEPTEMBER 301 1988
Sources of Cash:
Hotel occupancy tax S 26,976
Grants 7,095
uorkstudy 5,75
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Donations 3,157
Gift shop 2,505
929
Other sources
Total Sources Of Cash 46,417
Uses of Cash: 25,439
~--1~ Salaries 2,747
Security and maintenance 20371
Collection management 30286
Supplies 11131
Capital outlay 36763
Other uses
Total Uses Of Cash 38,737
Increase in Cash 1,680
_ 10,1ib
Cash, January 10 1988
S 18,396
Cash, September 309 1988
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See Accompanying Notes To Financial Statements.
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DENTON COUNTY HISTORICAL MUSEUM
NOTES TO FINANCIAL STATEMENTS
SEPTEM8ER 30, 1988
NOTE 1 - SIGNIFICANT ACCOUNTING POLICIES
The accounts of the Denton County Historical Museum are organized on the basis of
funds and account groups, each of which is considered a separate accounting entity.
The operations of each fund are accounted for with a separate set of self-balancing
accounts that compose its assets, liabilities, fund equity, revenues, and expendi-
tures. In the financial statements in this report, the various funds are grouped 1
into the following fund types and categories:
General Fund - The General Fund is the general operating fund of the Museum. It is
used to account for all financial resources except those required to be accounted for
in another fund.
Fixed Assets:
V
Fixed assets used in fund type operations (91neral fixed assets) are accounted for in
the General Fixed Assets Account Group. No depreciation has been provided on general
fixed assets. +
All fixed assets are valued at historical cost or estimated historical cost if actual
historical cost is not available. Donated fixed assets are valued at their estimated
fair value on the date donated (see Note 4).
Basis of Accounting; ,
Basis of accounting refers to "when" revenues and expenditures are recognized in the ,
accounts and reported in the financial statements. Basis of accounting relates to
the "timing" of the measurements made, regardless of the measurement focus applied.
l
All governmental funds are accounted for using the modified accrual basis of
accounting. Their revenues are recognized when they become measureable and avail-
able as net current assets.
Under the modified accrual basis of accounting, expenditures are generally recognized
when the related funt liability is incurred, Exceptions to this general rule include
principal and interest on general long-term debt which is recognized when due.
NOTE 2 - LEGALLY INCORPORATED ENTITY
The Denton County Historical Museum was founded on May 6, 1911. The Museum was
legally incorporated in the State of Texas on April 19, 1979. Exemption status under
f Sec. 601(c)(3) was obtained on March 27, 1980.
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DENTON COUNTY HISTORICAL MUSEUM
NOTES TO FINANCIAL STATEMENTS (CONTINUED)
SEPTEMBER 30 1988
NOTE 3 - HOTEL/MOTEL OCCUPANCY TAX REVENUE
Hotel-motel room occupancy tax is collected by the City of Denton, The City f
Denton allocates a portion equal to 3% of the total hotel-motel revenue to thoe
Denton Cultural Confederation, which then reallocates 2% to the Greater Denton Arts
Council and 1% to the Denton County Historical Foundation. The Denton County
Historical Foundation disburses these funds to the Denton County Histrrical
Commission and the Denton County Historical Museum on the basis of budget requests
and availability of funds. The total received by the Denton County Historical Museum
for the nine months was as follows-
Quarter ended March 31, 1988 $ 9,125
~--1 Quarter ended June 30, 1988 91125
Quarter ended September 30, 1988 _ 9,125
$27,375
NOTE 4 - GENERAL FIXED ASSETS
The Museum received a grant that included conservation equipment from the Texas
Historical Commission, Two dehumidifiers for a total cost of $279,80 were purchased
with these funds.
Fixed Assets From Donations
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Denton Benefit League Prt$ 4089- 1988
` Denton Sesquicentennial 2,019
Denton County Historical
Commission and Foundation 91097
Total $16s010
Over the life of the Muse um, other organizations have donated various furniture and
equipment without submitting a market value, The Museum, as the donee, is unable to
objectively value a gift and therefore, has not placed a value on these items. The
majority of furniture and equipment, however, is recorded in the above list.
NOTE 5 - PREPAID INSURANCE
Policy Type of Amount of
Information Coverage Coverage_
Huntington Block Ins. Directors'%.& Officers' $1,000,000 with
of Washington, D.C. Liability deductibles of
1524-056208-4 52,500/incident;
121271.87 - 12/26/88 $1,000/individual
Premium- $1,852
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NOTES TO FINANCIAL STATEMENTS (CONTINUED)
SEPTEMBER 30, 1988
NOTE b - COLLECTIONS
In conformity with the practice followed by maiy museums, donated collections are not
included in the balance sheet. It is impracticable to value these gifts; therefore,
they are not capitalized. The newly-acquired items are cataloged in a register of
accessions, but no value is placed on these items,
NOTE 7 - OTHER INFORMATION
Effective October 1, 1987 the Museum changed to a fiscal year ending September 30,
1988, and prepared a budget for this period.
The prior audit was for the year ended December 31, 1981; therefore, these statements
are for the nine months ended September 30,11988.
In order to compare actual revenues and expenditures to the budget, a supplement
schedule has been prepared for the period October 1, 1987 through September 30,
198A,
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DENTON COUNTY HISTORICAL MUSEUM
STATEMENT OF CHANGES IN GENERAL FIXED ASSETS
FOR THE N1NZ MONTHS ENDED SEPTEMBER 30. 1988 -
Balance Balance
1-1-88 Additions Retirements 9-30-88
General Fixed Assets:
Office equipment S 7,049 $ 71049
Other equipment 15,167 $ 1,131 16,298
Total General Fixed Assets $22,216 S 1,131 $23,347 010
Investment in General Fixed
Assets rrovided From:
General Fund $ .6,209 $ 19131 S 70340
Donations (Note 6) 1600 16.007
$221216 $ 1,131 523,347
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COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
FOR THE NINE MONTHS ENDED SEPTEMBER 30, 1988
Museum Director's Money
Account Account Market
Revenues: $27,375
Hotel occupancy tax 7,095
Grants 5,755
Norkstudy 2,806
Donations 21326
Giftshop Interest 307 S 342
Interest S 206
Workshop fees 61
User fees 9
Miscellaneous
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Expenditures,.
Director's salary 1 13s776
Educator's salary 6,133
liorkstudy salaries 5,530
Security and maintenance 2'747 217
Collection management 20154
Insurance 1,205
Gift shop supplies 1,131
Equipment 1,423
Exhibit supplies 975
Legal and accounting 825
Relocation 531
Office supplies 133 133
Payroll taxes 608
569
Displays 383
Education supplies 173
Special projects 140
Director's projects 75
Dues and subscriptions fig
Trustees' projects 38 13
Miscellaneous i
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Docent/Volunteer program 45
! 342
_ Excess (deficit) Revenues Over Expenditures 71235 (1,865)
Transfers - Net (850) 16500 (69650)
4,607 588 7.227
Fund Balance, January 1, 1988
Fund Balance, September 30, 1988 0=49 9=2 i=223 $919
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Memorial Certificate
Fund of Deposit Total
$27,375
7,095
S 351 5,755
3,157
4 2,326
653
206 1
61
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RE-
13,776
6,133
5,530
2,747
2,371
E 1,677
1,205
i 1,131
I 1,423 ~
975
825
10 674 I
608
569
383
173
140
1 75
69
51
45
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345 6,057
$ 6,000 .0-
.0- .0-
12t422
S 345 S 6,000 $18,479
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COMBINED STATEMENT OF REVENUES AND EXPENDITURES
BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 11188
Variance
Favorable
Budget Actual Unfavorablel
Revenues:
Hotel occupancy tax f 36,500 S 360500 S .0.
Grants 78000 70095 95
Workstud (1,024)
Donations 3,500 3,26! (236)
Giftshop 3,000 3,600 600
Interest 800 627 173
Workshop fees 10000 353 647
User fees 75 61
Miscellaneous i 1255 6 119
Total Revenues 1 a
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Expenditures:
Director's salary f 199049 S 19,137 S (88)
Educator's salary 8$104 8j326 (222))
Workstudy salaries 2,919 9,322 (6,403
Payroll taxes 900 608 292
Membership/subscriptions 300 177 123
Professional training 100 88 12
Gift shop 20000 1,325 675
` Sales tax, Gift shop 200 154 46 N
Audit, IRS form 385 975 (590)
` Trustee's projects 550 80 470
{I Acquisition funds 100 -0- 100
Consultants, projects 300 -0- 300•
Insurance 20125 21140 (15)
Exhibit supplies 3,500 2,155 10345
Office supplies, equipment 500 164 336
Collection management 2,500 21512 (12)
Relocation 1,000 885
115
Travel mileage 100 33 67
I Grants participation 3,500 6 30494
l Docent/Volunteer program 200 -0- 200
I Security and maintenance 41020 2,747 19273 I
Reserve, savings 19000 650 350
Directors expenditures:
Displays and exhibits 10400 740 660
Equipment and supplies 10000 709 291
Collection management 1;10 247 503
Special projectr - Workshops 850 207 643
Mum n education supplies 11040 403 597
E Director's projects 400 232 168
Docent/Volunteer program 100 50 50
N Bank charges -0- 13 13)
E Total Expenditures
See Accompanying Notes To Financial Statements,
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DENTON COUNTY HISTORICAL MUSEUM
OBSERVATIONS
AND \
RECOMMENDATIONS
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MEMBERS MEMBERS
TEXAS SOCIETY CF AMERICAN INSTITUTE OF
CE RT6+FD R1120C ACCOUNTANTS CERTIFIED VUBUC ACCWNTAHT9
HANKINS, POWERS, EASTUP, IDEATION & TONN
A Prolessionat Corpwmion
CERTIFIED PUBL(C ACCOUNTANTS
907 NORTH LOCUST a P.O. BOX 911
DENTON.TEXAS 1a202-0911
December 30, 1988
Board of Directors
---1 Denton County Historical Museum, Inc.
P.O. Box 2184
Denton, Texas 16202
Members of the Board:
We have examined the financial statements of the Denton County
Historical Museum for the nine months ended September 30, 1988, and have
issued our report thereon dated December 30, 1988. We present herewith
our comments on observations made during the course of our examination of
the accounts and records with recommendations for improvement of internal
control and procedures or suggestions as to areas where it appears that
internal control and procedures are subject to improvement.
Bank Accounts and Cash keeei is
e Museum main a ns ree bank accounts and during the period
examined we noted that most of the cash receipts were deposited in the
Museum account; however$ receipts from workshops were deposited in the
Director's account, and interest on the certificates of deposit was
deposited in the Money Market account.
We recommend that all cash receipts with the exception of interest
earned on the Money Market account be deposited in the tiuseum account..
\ The Museum receives funds from the Denton County Historical
Foundation; however, we noted in one instance that the Foundation paid
expenses on behalf of the Museum rather than writing the check to the
Museum.
In order to maintain proper control over funds received from the
I Foundation and disbursement of these funds, we recommend that al's such
funds be deposited in the Museum account and no Museum expenses be paid by
the foundation.
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Board of Directors
Denton County Historical Museum, Inc,
December 30, 1988
Director's Acccunt
As noted aEove some cash receipts are deposited In this account.
Additional funds are deposited to this account from the Museum account.
In order to improve the internal control of the Director's account we I
recommend the following procedures. 1
1. Establish an impress fund in the amount of $500.00,
h
2, As funds are needed in this account reimbursements be made from
the Museum account, The a ount reimbursed should be supported by
checks and invoices for mon'es expended from the Director's
account, ,
' Gift Shop Sales
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Sales are made in the Museum and a receipt is prepared and given to the
office at the end of each day. These receipts are totaled each month and a
r monthly report Is prepared.
The receipts currently being used are not prenumbered, and can be
easily misplaced.
In order to improve the internal control in this area we recommend the
t use of two part prenumbered cash receipts, and the purchase of a receipt
machine. The first part would be given to the customer, and the second part
would remain in the machine until a report is prepared. Receipts removed
from the machine should be filed in numerical order, and all voided copies,
including part one, should be in this file.
Consigned Merchandise
+
Various organizations and individuals have merchandise for sale in the
museum. At the end of each quarter a report is prepared showing the number
of items sold, and based on these reports the organizations and individuals
are paid for the items sold.
It appears that these sales are properly accounted for and payments are
made on a timely basis. Because of the additional bookkeeping involved, we
' recommend that the number of Vendors for such items be held as small as i
practical.
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Board of Directors
Denton County Historical Museun, Inc.
December 30, 1988
Purchases
The current purchase orders being used by the Museum are not
prenumbered, and there is only one copy.
We recommend three part, prenumbered purchase orders, and that the
three parts be distributed as follows:
Part I - Mailed or given to the vendor.
Part II - Attached to the invoice when received.
Part III - Filed in n0nericaljorder for a permanent file.
We noted that several small checks were issued to Payless, and other
vendors. I
We recommend that consideration be given to opening a charge account '
where possible, and designating individuals that have authority to make 1
charges on these accounts.
4 Also consideration should be given to requesting bids when purchases
are in excess of a certain amount established by the Board.
Accounting Records
~e museum maintains cash receipt and cash disbursement records for the
i Museum account and the Director's account, and these records are totaled
quarterly. However, we noted that these records were not agreed to the
checkbook or bank statements.
In order to improve the internal control in these records, and to
insure accurate reporting to the Board we recommend these records be totaled
monthly and agreed to the checkbook and bank statements.
General
`The above comments and recommendations have been discussed with the
Museum Director. If assistance is needed in this or any other matter, we
will be glad to assist.
We would like to take this opportunity to express our appreciation to
i the Museum for engaging our firm as its auditors.
Yours truly,
Hankins, Powers', Fastuo, Denton b Torn
A Professional Corporation
Certified Public Accountants
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DENTON COUNTY
HISTOR]CAL MUSEUM, INC,
00. Box 2184-
Oenton, Texas 76202 181 7) 383-8073
MUSEUM PROJECTS WITHIN CITY OF DENTON
CO-SPONSORED WITH PARKS AND RECREATIONt
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i (a) Summer Workshop?-Cowboys and Cattle Drives
(b) 3rd Annual Heirloom Needlework Show
(c) After School Program Museum Tours
(d) Christmas Stocking project {
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2. CENTRIL BUSINESS DISTRICTr ~
(a) County Seat Saturday
(b) Victorian Christmas
(c) Denton Spring Fling J
(d) Downtown signage on major entrances to city
(a) Downtown revitalization--Museum Director served
on Committee J
3. SENIOR CITIZEN CENTER PROGRAMSt
(a) Special Museum Tours I
(b) Volunteer opportunities I
4. MAIN STREET TASK FORCEr
(a) Funding Sources
(b) Job Description, Applicant Screening Process
5. HOLIDAY LIGHTING--COURTHOUSE SQUARE
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DENTON COUNTY
HISTOR]CAL MUSEUM. INC.
P.O. Box 2184.
Denton. Texas 76202 1617 383-8073
MUSEUM ATTENDANCE
1975- 1987 1988 1989 Totals
1986 (Au9{
In County 24623 4491 4820 2727 32323
out of County........... 372 1109 1803 1587 477
1 -2 cation Outreach....... 2501 532 3074 2837 93447
S 1 Events. Outreach. 566 4-2T-8 6505 3197 19582
"Started Count Breakdown, 1985
TOTALS..... 33162....10750...16212....10242......66028
VISITORS FROM AROUND THE WORLDS
England Finland Laos Sweden
Brazil France Mex1co Taiwan
BrH sh Columbia Germany Netherlands Thland
Canada Italy Russia Waf- o s
Costa Rica Japan Saud a Arabia West Germany
England Korea Scotland
SPECIAL TOUR GROUPSt
Count Judges 6 Commissioners' Conference
American Legion Oration Contest
Dallas Hockaday School
UNT and TWU Classes
D1SD School Tours
Area School Tours: Aubrey, Carrollton, Justice Lewisville. Little Elm
GROUP TOURS FROM:
Arliniton Irving Paris
Belton Jac s oro Vayy view
Fort Worth Muenster Whi-a etesboro
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DFNTON COUNTY
HISTORICAL hIUSEUNI, INC.
.
PO . Box 2184.
Denton. Texas 76202 1817) 383-8073
TOURISM
1. PROMOTION - STATEWIDE
(A) Museum brochures sent to all Texas Highway Dept.
Visitor Centers. Special emphasis at Gainesville
and Denison.
(B) Museum brochures distributed to Denton motels, S
other locations, other area museums, chamber of
commerce facilities and city hails.
'11 (C) Represented on Denton Convention and Tourism
Bureau, UNT Centennial Committee.
(E) Provided information for City of Denton Historic
Landmark Commission Historic Tours brochure.
(F) Serving on committee to develop a "Christmas in
Denton"
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2. PROMOTION - NEW DEVELOPMENTS AND\OR REVISIONS
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(A) Brochures developed for distribution:
(1) Museum
(2) Education Outreach Program
(3) Brief History if Denton County
(4) Historical Markers of Denton County
(B) Pamphlets developed for research requests:
(1) John B. Denton
(2) Sam Bass
(3) How to conduct historical marker research
3. VISITOR SERVICES
(A) Provide Visitor Information Center at CHOF,.
Continual monitoring and stocking with brochures.
(B) Services provided to visitors:
(1) Family History Research, Artifact,
Information and Research
(2) Special tours of Museum and courthouse on
the Square
3 (3) Provide responses to nationwide requests for
historical information- NEW YORKER Magazine,
The Pentagon.
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(Tourism continued)
4. MEDIA PROMOTION
(A) Provide visitor information to all Denton, Denton
County and metro-plex media--newspapers, travel
sections, radio and TV.
(B) Provide information and pictures for weekly
Heritage Corner article in DENTON RECORD-
CHRONICLE.
(C) Prepared three feature columns for DENTON TODAY
magazine.
5. COOPERATIVE PROJECTS
(A) Special Exhibits of Denton History--Denton Fire
Department
(B) Special exhibits of the ethnic cultures of Denton
County
(C) Prepared special traveling museum exhibits for
Health Fair at Golden Triangle Mall, TML conference
j in Denton.
(D) Director presented program at Texas Historical
Commission conference in Dallas on "Your Courthouse
` as a Tourist Designation". Director invited to
present same program to state conference of judges
and commissioners at Texas A&M in January of 1990.
(E) Assist North Texas Film Commission with location
sites for television and movie productions.
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DENTON COUNTY
HISTORICAL MUSEUM. INC.
P.0. Sox 2184.
Denton. Texas 76202 18171 383-3073
SCHOOL OUTREACH PROGRAM
Since the Passage Q.E. HI 1-2~ Da Dentop County Historical Mu=M,
Inc, hag Undertaken the Project kL Providing local history
information 12 all school districts within the county.
1,, 1112 Museum h" developed:
W Traveling Museum Trunk Show J-u W grades.
ibl Local Denton County History Program f,2% 21A grades,
W Texas History Program ,E2-L .4th grades,
2,. 8 sls,9, ry oom workbook hn " developed with U& c2operation
And assistance Ql tha. Denton Independent school District,
1, The Museum is now working sn other teA ears i2 mg-ol the 1
needs Q1 other school districts Thin the.Cgunty, i
4, a video tape hss. been produced 2n the history 21 the city si ,
Denton with the. assistance 2f tha. DISD}
L ThC Museum hAl hosted "in-service" Training sessions I" the ~
elementary And aecondjU teachers 21 the DISQ,
The Museum hn avonsored meetings f_U administrators 21 all
s hop districts wi_tbin W COY 12 familiarize U= yi3.',,,h W
Education outreach program.
The rluaellm Hill bA hosting the, Officers gi All M
organ cations within tha County is better acquaint UM with tha
JU school outreach Program 3ld Tours available 121 the students
it their communities.
1, Special workshops are co d_~ ucted throughout t,hg vear t3
emphasize the. heritage of our area, i
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DENTON
COUNCIL
Prewo
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ftwE&I" September 6, 1989
RuiE.nl
A Ann wh"Llf
v1"Ra44m MEMO TOI Llopd Harrell, City Manager
Vkennb.m FROMI Herbert Holl, Executive Director
FrW Fmnwn Greater Denton Arts Council
Y"PW SUBJECTI GDAC Budget
wwn i
Coro) Aydin j
Tlmv Enclosed are the budget items you requested. I look
Jamwd forward to seeing you on September 12.
too" Arm
Please let me know if you need additional information.
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GREATER DENTON ARTS COUNCIL
FINANCIAL STATEMENTS
AND
ACCOUNTANTS' OPINION
JUNE 30, 1988
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TABLE OF CONTENTS
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Basic Financial Statements
Accountants' Opinion . . . . . . . . . . . . . . . . . . . . . . . 1
Statement of Assets and Fund Balances (Cash Basis) . . . . . . . . 2
Statement of Receipts, Disbursements
and Changes in Fund Balances (Cash Basis) . . . . . . . . . . . 3-4
Notes to Financial Statements . . . . . . . . . . . . 5-6
Supplementary Information
. . . . . 8 ,
Accountants' Opinion on Supplementary Information
. M
Statement of Receipts and Disbursements: The Arts Guild . . . . . 9 j
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MEMBERS
t CEATIFIE Nan ACC~NTANTS MEMBERS
HANKiNS. POWERS, EASTUP, DEATON & TONN AMERICAN INSTITUTE OF
CERTIFIED RUBIR; ACCD'1N TANTB
A Piotessionat corporation
CERTIFIED PUBLIC ACCOUNTANTS
902 NORTH LOCUST * P.O. Sox 9TT
DENTON. TEXAS 7e2o2-0911
ACCOUNTANTS' OPINION
.a
Board of Directors
Greater Denton Arts Council
Denton, Texas
We have examined the statement of assets and fund balances (cash
basis) of the Greater Denton Arts Council as of June 30, 1988, and the
related statement of receipts, disbursements and changes in fund balances
(cash basis) for the year then ended. Our examination was made in I
accordance with generally accepted auditing standards and, accordingly,
included such tests of the accounting records and such other auditing
procedures as we considered necessary in the circumstances.
As described in Note 1, the Council's policy is to prepare its
financial statements on the basis of cash receipts and disbursements;
consequently, certain revenue and the related assets are recognized when
received rather than when earned, and certain expenses are recognized
when paid rather than when the obligation is incurred. Accordingly, the
accompanying financial statements are not intended to present financial
position and results of operations in conformity with generally accepted
accounting principles.
In our opinion, the financial statements referred to above present
fairly the assets of the Greater Denton Arts Council at June 30, 1988, and
its receipts, disbursements and changes in fund balances for the year then
ended, on the basis of accounting described in Note 1, which has been
applied in a manner consistent with that of the preceding year.
/V a414 ~I(✓t.E,es 7. t ✓rrµj
Hankins, Powers, Eastup, Deaton & Tonn
J A Professional Corporation
Certified Public Accountants
October 14, 1988
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GREATER DENTON ARTS COUNCIL
STATEMENT OF ASSETS AND FUND BALANCES
(CASH BASIS)
JUNE 30, 1988
Fixed
General Building Assets
Fund Fund Fund TOTAL
ASSETS
Cash in banks S 8,094 $ 80094
Investments (Note 2) 530140 $208,915 262,055
Due from General Fund 13,600 13,600
Fixed Assets (Note 3) $1,240,045 1,240,045
TOTAL ASSETS S 61,234 $222,515 51,240,045 51,523,794
LIABILITIES AND FUND BALANCES
Due to Building Fund S 13,600 S 13,600
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Fund Balances 47,634 S222t515 $1,2409045 1,510,194
TOTAL LIABILITIES AND
FUND BALANCES S 61,234 $222,515 51,240,045 51,523,794
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The accompanying notes are an integral part of this statement.
2
GREATER DENTON ARTS COUNCIL
t STATEMENT OF RECEIPTS, DISBURSEMENTS AND CHANGES
IN FUND BALANCES (CASH BASIS) - J
FOR THE YEAR ENDED JUNE 30, 1988 1I
Fixed
General Building Assets
Fund Fund Fund TOTAL
Receipts:
Membership support - dues E 20,972 20,972
Other contributions 6,908 $ 24,040 30,948
Hotel/Motel tax 44,859 44,859 89,718
Grants (Note 4) 24,500 24,500
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Rental of facilities 19,920 19,920
Program income 15,207 15,207
Fundraising 36,611 360611
Interest on Investments 40018 9,875 13,893
Other income 3,233 3,233
Transfer 50 50
Total Receipts 176,228 -781824 -0- ` .25 ,052 j
Disbursements:
Grants 21,300 21,300 y
Program expense 18,536 180536
Fundraising 8,911 89911
Salaries and contract labor 570562 57,562
Payroll tax 4,195 4,195
1 Medical insurance 11535 11535
I Travel and expense account 1,493 10493
k Membership and newsletter 1,495 19495
Insurance 89096 8,096
Janitorial service 40636 49636
Building supplies 2,691 29691
Maintenance and repairs 50159 59759
Telephone 2,592 21592
Professional fees 2,100 29100
Printing 2,358 21358
Postage 2,568 21568
Office supplies 10889 1,889
Dues and subscriptions 845 845
Advertising 142 742
Executive Director search 11801 1,801
Miscellaneous 19102 10102
Purchase of fixed assets 2,198 2,198
Transfer 50 50
Total Disbursements 7,o - _0- " -
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GREATER DENTON ARTS COUNCIL
STATEMENT OF RECEIPTS, DISBURSEMENTS AND CHANGES
IN FUN( BALANCES (CASH BASIS) - CONTINUED f
FOR THE YEAR ENDED JUNE 30, 1988
Fixed
General Building Assets
Fund Fund _ Fund TOTAL
Excess Receipts over
Disbursements S 21,774 f 78,824 S 100,598
Fund Balances,
July 1, 1987 25,860 143,691 $19237,847 1,407.398
Investment in Fixed Assets 29198 20198
Fund Balances,
June 30, 1988 $ 47,634 $222,515 51,240,045 51,5101194
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The accompanying notes are an integral part of this statement.
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GREATER DENTON ARTS COUNCIL
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1988
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The financial statements of the Greater Denton Arts Council (GDA0 have been
prepared on the cash basis of accounting. Consequently, certain revenues are
recognized when received rather than when earned, and certain expenses and
purchases of assets are recognized when cash is disbursed rather than when the
obligation is incurred. Financial statements prepared on this basis of
accounting are not intended to present financial position and results of
operations in accordance with generally accepted accounting principles.
The accounts of the Council are maintained in accordance with the principles
of fund accounting. This is the procedure by which resources for various {
purposes are classified for accounting and reporting purposes into funds
established according to their nature and purposes.
The assets and fund balances of the Council are reported in three
self-balancing fund groups as follows:
- General fund, representing the portion of resources available for
support of operations;
- Building fund, representing the portion of resources restricted for
construction, improvements, and other facilities-related
expenditures;
- Fixed asset fund, accounting for the cost of all capital-related
!j expenditures and major donated capital items.
I The financial statements of the Greater Denton Arts Council include the
activity of The Arts Guild (TAG), a member organization. An auction held
annually by TAG provides the primary source of fundraising for the Arts
i Council. Transactions between the two entities have been eliminated for
presentation in the basic financial statements. The activity of TAG (including
transactions with the Arts Council) is presented separately in the supplementary
information section of this report, +
NOTE 2 - INVESTMENTS
The Council's investments consist of money market accounts and certificates
of deposit. The certificates of deposit include the following:
Amount Maturity Interest Rate
$100000 9-30-88 7.35%
$21,343 2-26-90 7.60%
$51,932 9-08-88 7.50%
$501000 11-17-88 7.00%
$50,000 12-03-88 7.00%
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GREAT_ ER DENTO,N ARTS COUNCIL
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NOTES TO FINANCIAL STATEMENTS-CONTINUED
JUNE 30. 1988
NOTE 3 - FIXED ASSETS
Following is a summary of the Council's fixed assets;
Buildings and improvements S 843,382
Land 218,750
Construction in progress 82,587
Furniture and equipment 32,861
Permanent art collection 62 465
The cost of the buildings and improvements includes expenditures of the
his b houseslanoartngallery,erehearsaiohalle receptionthallTand studios9 cTheecost
also includes the donation and renovation of the Victorian Cottage, which houses
the administrative offices.
The cost of the land represents the appraised value, as of January, 1983, of
land donated to the Council by Newton Rayzor. The Council owns a one-half
interest in a 35-acre tract of land located on Loop 288.
The construction in progress represents architect fees and contractor fees
for the J. N. Rayzor Center for the Performing Arts. The total construction cost
is estimated to be in excess of $1,000,000. Completion of this project is
contingent upon the sale of the land described above.
The art collection is valued at the approximate market value of the donated
items at the date they were given. The collection consists primarily of works
} valued at $600 or less. However, the collection also includes three sculptures
donated to the Council by the Meadows Foundation. These items comprise approxi-
mately two-thirds of the value of the collection.
Note 4 - GRANTS
Included in the grant money is $7,700 from the Denton Benefit League. This
grant was designated for the purchase of a new computer system. The computer system
was purchased after the end of the current fiscal year.
f NOTE 5 - COMMITMENTS
On September 1, 19819 the Council entered into a 25-year lease agreement
with the City of Denton for two buildings. These buildings are the preseCenter for the Visual Arts and the future J. N. Rayzor Center for the Performing
Arts. The Council pays a minimum of $1 a year for the use of the buildings. The
City pays a portion of the operational expenses.
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SUPPLEMENTARY INFORMATION
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MEMBERS MEMBERS
fE kAS SOCiEfT OF AMERICAN INSTITUTE OF
CERT1FIEOPALICAC000TANTS HANKINS, POWERS, EASTUP, DEATON & TONN CERTIFIEOPUBLHCACMNTANTS
A PrOfSSSIOA&I CorporallOn
CERTIFIED PUBLIC ACCOUNTANTS
902 NORTH LOCUST A P.O. BOX 977
DENTON. TEXAS 162772-0911
617-3874M
ACCOUNTANTS' OPINION ON SUPPLEMENTARY INFORMATION
Board of Directors
Greater Denton Arts Council
Denton, Texas
Our report on our examination of the basic financial statements of
the Greater Denton Arts Council for the fiscal year ended June 30, 19880
appears on page 1. That examination was made for the purpose of forming
an opinion on the basic financial statements taken as a whole. The state- ;
ment of receipts and disbursements for The Arts Guild is presented for
purposes of additional analysis and is not a required part of the basic
financial statements. Such information has been subjected to the auditing
procedures applied in the examination of the basic financial statements
and, in our opinion, is fairly stated in all material respects in relation
to the basic financial statements taken as a whole,
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Hankins, Powers, Eastup, Oeaton b Tonn
A Professional Corporation
Certified Public Accountants
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GREATER DENTON ARTS COUNCIL
STATEMENT OF RECEIPTS AND DISBURSEMENTS: THE ARTS GUILD
FOR THE YEAR ENDED JUNE 30, 1988
Receipts:
Membership support - dues S 39945
Other contributions 4,840
Fundraising - auction 30,868
Interest 2j561
Total Receipts S 42,214
Disbursements:
Grants - GDAC 30,000
Fundraising - auction - security costs paid to GDAC 556
Fundraising - auction - other 4,807
Fundraising - other 366
Membership and newsletter 152
Professional fees 600
Postage 782
Printing 1$62
Advertising 742
Office supplies 533
Dues and subscriptions 103 ;
Transfer to Building Fund 5U
Total Disbursements 40,053
Excess of Receipts over Disbursements S 2,161
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GREATER DENTON ARTS COUNCIL
1989 - 1990 ANNUAL BUDGET
INCOME
I. EARNED INCOME
A. SALES
1. Concessions/Drinks 800
2. Art/Related Sales 800
3. Misc. Merchandise 100
B. RENTAL
1. Center for the Visual Arts 25,000
2. Miscellaneous 100
E
E C. ADMISSION/FEES
I. Performances/exhibitions 20000
2. Classes/Workshops 500
3. Service Fees 100
4. Materials: Hard i Soft 89 500
5. Materialst Hard 6 Soft 90 7,000
6. CARA 2,000
t 7. Miscellaneous 0
D. FUNDRAISERS/MONEYMAKERS
1. Bus tours 40800
2. S ecial events 3,000
3. Misc. 0
j 9.ARNED INCOME TOTAL 46.700
f Greater Denton Arts Council
1989 - 1990 Annual Bud at
Approvedl June 6, 2999
Page I of 7
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II. UNEARNED INCOME
A. HOTEL/MOTEL TAX 48,000
B. GOVT GRANTS/MONIES
1. TCA
21,560
2. Local I
3. Other 9,750
0
C. ORGANIZATIONAL GRANTS
1. TAG
2. Other 25,000
2,000
D. FOUNDATIONS 17,500
E. CORPORATE DONATIONS/ SPONSORSHIPS
4,000
F. INDIVIDUAL GIFTS 11000
G. MEMBERSHII)
1. Individual 14,950
2. Organizational 3,000
3. Business 40000
I H. INTEREST INCOME 1,200
1. REFUNDS
0
J. MISCELLANEOUS
0
I UNEARNED INCOME TOTAL 151.960
TOTAL IN.nua
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Greater Denton Arts Council
1989 - 1990 Annual Budget
Pageo?eot 'June 6, 1989
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EXPENSES
I. ADMINISTRATIVE
A. PERSONNEL
1. Salary full time
3. FICA (part time; 65 000
4. Insurance benefits 5;182
5. Worker's Comp $041
66 Mileago reimbursement
7. Exec. Directors expensa Ij200
8. Training/Career Development 600
400
B. CONTRACT LABOR
f 400
C. VOLUNTEERS
1. Docent Program
2. Board/Volunteers 30400
0
D. CONFERENCE/TRAVEL
1,500
ADMINISTRATIVE ToTAT 85.623 i
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Greater Denton Arts Council
1989 1990 Annual Budget
Appppro-eof 7June 60 1989
n II. OPERATING
A. OFFICE SUPPLIES 1,400
B. RETAIL J
1. Beverages 700 1
2. Merchandise 0
C. TELEPHONE 21600
D. COPIER SUPPLIES/SERVICE 800
E. POSTAGE 11000
F. BOOKS, SUBSCRIPTIONS 400
s G. PROFESSIONAL MEMBERSHIPS 600
It. OFFICE EQUIPMENT MAINTENANCE 200
1. EQUIPMENT PURCHASE 300
J. COMPUTER EXPENSE 300
L. INSURANCE 100000
M. AUDIT 1,500
f N. CHECKING/BANK CHARGES 100
O. MIbC. 0
OPERATING TOTAL 19,400
Greater Denton Arts Council
1989 - 1990 Annual Budget
Approved# June 6, 1989
Page 4 of 7
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III. FACILITIES 1
A. VICTORIAN COTTAGE
1. Maintenance 11000
2. Furniture/Fixtures 500
B. CENTER FOR THE VISUAL ARTS
1. Building Repair/Maintenance 11000
2. Janitorial 600
3. Supplies 800
4. Machinery/e uipment 300
5. Furnishinge/Fixtures 500
6. Rental Security 750
7. Improvements 500
8. Undeveloped Space 200
9. Deposit refund 70300
10. Miscellaneous 100
C. CENTER FOR THE PERFORMING ARTS 500
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D. GROUNDS AND PROPERTY
14 Exterminator 800
2. Groundskeeping 1,100
3. Building Security 650
4. Instruments 200
5. Misc. 0
f FACILITIES TOTAL 16.800
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1989 - 1990 Annual Budget
Approvedr June 61 1989
Page 5 of 7
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IV. PROGRAMS/SERVICES
A. MEADOWS GALLERY
1. Exhibition Fees/Rentals 2,400
2 Permanent Collection 200
3. Materials Hard 6 Soft 69 6,200
4. Materials Hard 6 Soft 90 3,000
5. GDAC Organized shows 800
6. Exhibition Supplies/ Materials 300
B. INFORMATIONAL
1. Newsletter 18500
2. Special Brochures 510
' 3. Misc. 100
C. EDUCATIONAL
1. Workshops/Classes 200
2. AIE Program 13,700
3. Texas Wildflowers 3,400
4. Other Educational Programs 200
D. COMMUNITY PROGRAMMING
~ 1 Performing Arts Events 2,000
'
2. . Outreach programs 500
1,600
3. Festival of Carols 100
4. Misc.
~ E. ADVOCACY AND RECOGNITION
1. CARA 2,000
2. Misc. 100
F. GRANTS PROGRAM 30,000
G. MEMBERSHIP
1. Membership drive 11700
2. Membership mtgs. 200
3. Misc. 200
H. FUNDRAISERS/MONEYMAKERS
1. Bus Tours 4,200
2. Special Events 11000
3. Other Fundraising 0
PROGRAMS/SERVICES TOTAL 76.100
TOTAL EXPENSES 198.423
i Greater Denton Arta Council
1989 - 1990 Annual Budget
Approvedt June 6, 1989
Page 6 of 7
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1'dY. AYR a
BUDGET SUMMARY
Earned Income 46,700
Unearned Income 151,960
TOTAL INCOME 198,660
Administrative 85,623
Operating 19 900
Facilities 16,800
Programs 76,100
TOTAL EXPENSE 198,423
NET 237
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I Greater Denton Arta Council
2989 - 1990 Annual Budget
Pageo7eds 7June 6, 1989
T-N *ow
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city of DENTON / 215 E. McKinney / Denton, Texas 76201
MEMORANDUM I
DATh- September 7, 1989
TO. Tae Honorable Mayor and Members of City Council
FRUM: Lloyd V. Harrell, City Manager
SUUJECT: PROPUSED 1989-90 HUUGLI WORNSESSIUN
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Please find attached the completed version of the draft
memorandum submitted by John F. McGrane on September 1, 1989.
In the listing for discussion we have included items also 1
brought forth by Council on September 5, 1489,
If I can include any other items for our September 12th
uorksession, please advise.
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Attachment
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CITY of DENTON / 215 E. McKinney / Denton, exas 76201
MEMORANDUM i
^ DATE: August 31, 1989
TO: Lloyd V. Harrell, City Manager
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f FROM: JOHN F. McGrane, Executive Director of Finance
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SUBJECT: COUNCIL BUDGET PRESENTATION J
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The following I,s a list of comments noted for further discussion and requests
for additional information made by City Council during staff budget
presentations.
1. NORTH TEXAS Ct)MMISSION DUES
Review possibility of funding NTC dues ($5,623) from economic development
contribution to Chamber of Commerce.
{Please see Attachment A for information from the Executive Director for f
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i Municipal Services regarding pros and cons of membership, a membership
rester and other related information.) }
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2. ECONOMIC DEVELOPMENT CONTRIBUTION
o Placing a cap on the utility economic development contribution.
(Proposed budget is $16,000.)
(Please see Attachment B for a Chamber of Commerce financial
statement and copies of Chamber of Commerce contracts.)
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Memo to Lloyd V. Harrell
August 31, 1989
Page 2 of 6
3. LIST OF ECONOMIC DEVELOPMENT EXPENDITURES
What direct contributions does the City make toward economic development?
1989-90 PROPOSED
ECONOMIC DEVELOPMENT DIRECT CONTRIBUTIONS
0 CITY ECONOMIC DEVELOPMENT OFFICE . , , . . •
o ECONOMIC DEVELOPMENT CONTRIBUTION FROM UTILITY FUND, S 32,855
o UTILITY CANDIDATE LINES PROGRAM. . . , . 76,000
' 400,000
o INDIRECT CONTRIBUTIONS
MAIN STREET PROGRAM . . .
AIRPORT SUPPLEMENT 50,589
(Operation Costs Less Airport Revenue) .
MISCELLANEOUS ADMINISTRATIVE• • ' 28,523
, • • • • , . ' 26,000
HOTEL/MOTEL TAX CONTRIBUTIONS . 32
6,700
$ 4_ 667
In addition to the above, the City also contributes indirectly toward economic
development by maintaining and promoting the quality of life for Denton
residents via expenditures in the area of the City's infrastructure, public
safety and parks and recreational activities.
'Miscellaneous expenditures include staff time and resources expended on v
development, planning, and processing in addition to that expended by the
Economic Development Office. 1
4. LIBRARY FUNDING AND THE COUNTY'S CONTRIBUTION
The County contribution has been budgeted at $1400030. The County has
offered $217,941 as of August 30, 1989. The contribution shortfr,ll may
be financod from an Increase in revenue line items.
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(Please see Attachment C for a memorandum from the Library Director
regarding the August 30, 1989 meeting with Judge Burgess.)
5. SOLID WASTE AND SWAC RECOMMENDATIONS
o Schedule of timeline on implementing SWAC recommendations.
(Please see Attachment D for a memorandum from the Solid Waste
Superintendent outlining an implementation schedule. Roll-off
service would most likely begin in January. The Solid Waste
Superintendent has stated that this delay would result in a $1,730
loss per month, which would correspondingly be absorbed by Ianitation
Fund budget reductions.)
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Memo to Lloyd V. Harrell
August 31, 1989
Page 3 of 6
o Number of solid waste and frequency of service for commercial
customers.
(Please see Attachment E for a listing of solid waste customers.
This listing indicates customers currently serviced by the City, as
well as those by other vendors. Also indicated is frequency of
service for commercial customers. Page 11 of this attachment notes
type of service according to type of container.)
0 Contractual obligations of commercial solid waste customers serviced
by private sector. How would current contractual obligations be
affected by the city's actions to provide all solid waste service?
(The City Attorney has initiated review of this issue and will
provide an opinion in the near future.)
6. ELIMINATION OF URBAN PLANNER
€f Extension or delay of development review process and planning projects
due to the elimination of the vacant urban planner position.
(in response to this issue, please see Attachment F for a memorandum
from the Executive Director for Planning and Development.)
7. CONTRIBUTION TO AGENCIES
o Funding of agencies as recommended by the Human Services Committee.
(Two new agencies are Ann's Haven Hospice and AIDenton.)
HUMAN SERVICES COMMITTEE BUDGET RECOMMENDATIONS
1987-88 1988-89 1989-90 1989-90
Agency Budget Budget Requests Recommendations
SPAN $ 35,000 $ 36,000 $ 400000 $ 36,000
Friends of the Family 32,000 33,000 66,000 33,000
Nandi-Hop 34,707 36,000 38,000 34,000
` Fred Moore Child
I Care Center 25,000 26,000 300000 28,000
Denton City-County
Day Nursery 12,O0U 14,000 14,000 140000
RSVP 6,BOD 6,800 7,500 6,800
HOPE 3,000 50000 5,000 50000
Diet Center 0 0 5,009 0
A1Denton 0 0 8,525 4,250
Parents Anonymous 0 0 20500 0
Denton YMCA 0 0 7,025 0
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Memo to Lloyd V. Harrell
August 31, 1989
Page 4 of 6
HUMAN SERVICES COMMITTEE BUDGET RECOMMENDATIONS
(continued)
1987-88 1988-89 1989-90 1189-90
Agency Budget Budget Request a Recommendations
p 3,750 0
Life Planning/Health Services 00 0 11,820 5,000
Ann's Haven Hospice 0 4,600 0
Denton County Clinic Project 0
for prenatal Clinic
$148,507 $156,800 $243,720 $166,050
TOTALS
€ o Budgeting separately for transportation services.
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g, AUTOMATED JAIL ARRAIGNMENTS
What would the costs to the City for automating jail arraignments be as
performed by the Municipal Judge?
On September 6, the Municipal Judge, Director of Data Processing an
Budget Analyst met to review this project. Due to the current cost to
fact at P.rlngton is stil in
automate (in xcess of development ofetheir system, and ~thehdesire tohexplo ei other systems,) the
consensus of this group was to bring this issue back during the next
budget process. In the meantime, the group expressed a desire to
immediately begin development of a firm proposal for automation by
involving the Court Advisory Committee and anticipating any future needs
j that may result from construction of the new law enforcement center/court
complex. Further, it might also be possible for the City's new internal
auditor to review and make recommendations ping defendants. the current manual
procedure for booking a
9. PUBLIC SAFETY/POLICE
o What are the Police response times to emergency and non-emergency
calls?
(Please see Attachment G for a memorandum from the Chief of Police
for a history of emergency and non-emergency response times.)
o How many protective vests are available or used by police officers?
1 The majority of the current 100 sworn police personnel
approximately have boacht
their own protective vests at a cost of app $400 e.
Twenty vests were bought by the Police Department with private
donations. Chief Jez reports that only five officers remain without
vests that have expressed a desire to use one.
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Memorandum to Lloyd V. Harrell
August 31, 1989
Page 5 of 6
30. UTILITY RATES
o Review of the proposed rate increase for private dusk - dawn lighting.
Revenues from this rate increase amount to $220000. Detailed below
are the number of private dusk - dawn lights currently in operation,
as well as proposed rate changes for each type of private dusk - dawn
light.
CURRENT i/8 TYPE OF LIGHT PROPOSED RATE CHANGE
17 / 019 25OW Mercury Vapor $ 6.10 to $ 7.25
20 / 018 400W Sodium Vapor* $10.10 to $12.00
119 / 188 40014 Mercury Vapor $ 6.85 to $ 8.00
483 / 298 lUOW Sodium Vapor $ 6.20 to $ 7.50 ,
234 / 148 250W Sodium Vapor $ 8.20 to $ 9.75 I
774 / 478 175W Mercury Vapor** $ 5.45 to $ 6.25
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1647 /1008 TOTAL
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j *All 400W Sodium Vapor lights are used by the City.
i **175 Mercury Vapor lights are no longer set. When replaced, these
lights are replaced with another type of light.
(Please see Attachment H for a memorandum from the Executive
I Director of Utilities outlining alternative in the event of no dusk -
j dawn lighting rate increase.)
11. OFFICE/CLERICAL PAY PLAN ADJUSTMENT
During budget presentations there was some Council support for increasing
the adjustment for the office/clerical pay plan. The proposed pay plan
adjustment for the office/clerical job family is 2.58. The cost of each
additional percentage increase for this pay plan is approximately $23,000
to the General Fund and $4,700 to all other funds.
12. EMPLOYEE HEALTH INSURANCE OPTIONS
1 (Please see Attachment I for a schedule of review and implementation of
health insurance options as provided by the Director of Personnel.)
13. CITY OF LEWISVILLE ASSESSED VALUE AND TAX RATE
(Please see Attachment J for a history of the City of Lewisville
' assessed value tax rate.)
Memorandum to Lloyd V. Harrell
August 31, 1989
Page 6 of 6 y
14. MISCELLANEOUS AND/OR OTHER ITEMS DESIRED TO BE DI3CUSSED BY COUNCIL
Please advise if you would like to include any further iteas other than those
listed above.
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hn F. McGrane R
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Attachments
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ATTACHMENT A, Page 1 of 10
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CITY OF DENT.ON'S
MEMBERSHIP IN NORTH TEXAS COMMISSION
Pros:
o Access to prospect information, specifically with regard to
businesses wanting to locate in the North Texas region
o NTC is creating an incentives strategy for cooperation and
unification of the region
o Positive Influence on regional and legislative issues, i.e.
regional trade zone
o An Economic Development Coordinating Council will be
established that will need Denton's representation
o Benefit of regional marketing program, i.e. inclusion in
maps and brochures that are distributed by the Commission
o Increased international trade and investment opportunities
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o Promotion of regional research and technological expertise
as NTC is pushing for the region to be one of the pre-
eminent technology centers in the world (especially critical
for our university community)
o Closer affiliation with the metroplex
o Access to new database the Commission will be bringing online
o Enjoy benefits of NTCs aviation planning for the region
o NTC acts as a catalyst for educational changes that will
enhance industrial recruitment
o Belong to a S00-member organization
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Cons:
o Relatively expensive dues
o Primary thrust of NTC is indirect--focus is on the region
and not specifically on Denton
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ATTACHMENT A, Page 2 of 10
NiC MEMBERSHIP as of 7/31/89 Bristol international, Ltd.
British Airways
A T A T Brookes Baker Surveyors
AMR Distribution Systems Brookhaven College
Abbott Laboratories, Ina. Brown Company, James M.
Addison, City Of graining-Ferris Industries
Adolphus Hotel
Aerospatiale Helicopter Corporation Burlington Northern Inc.
Akin, Gump, Strauss, Huaer i Feld By +
Aloon Laboratories, Ino. CH2M Hill
Alexander b Alexander of Texas, Inc. CITICORP (USA), Inc.
Caltex Petroleum Corporation
Allen Chamber of Commerce C2rrler-Bock Company
Allen, City OJ, Inc, Carrollton, City of
American Airlines, Carter i Burgess, Inc-
American Far East, Ino. Case Power and Equipment
American General Group Ins. Co. Cedar Hill Chamber of Commerce
American Honda Motor Co. Ino. Cedar Hill, City Of
E American Petrofina, [Sing CO. Centex Corporation
American Wine 6 Tmpo Centre Development Co., Inc.
Amre, Inc. Century 21 of Texas, Ino
Amteoh Corporation Champlin Refining A Chemicals Inc.
Andersen I Company, Arthur Chandler Signs, Inc.
Apple Computer, Inc. Charter Hospital of Dallas/Fort Worth
Arlington Chamber of Commerce Chemical Lime, Inc.
Arlington, City of Chilton Corporation
Armoaad Transport Texas, inc. Chinese Chamber of Commerce in Dallas
Arter, madden b Mitts Citizens National Bank
Assooiates Corp. of No. America City Center Development Company
Atlantic Cafe Clarion Hotel Dallas
Austin Industries, Inc.
Automated i Custom Food Services, Ina. Coca-Cola Bottling company of North Texas
Avian, Ino. Caldwell Banker Comm. R1. Est. Srv.
BDO Seidman Colle ville Area Chamber of Commerce
Baud's Bakeries, Ino., Mrs. Colleyville, City of
Baker i McKenzie Collmer Semiconductor
Baker Hughes Mining Toole, Ino. Color lilt, Inc.
Baldwin Company, The Comerloa Bank-Texas
eanaTERAS Dallas, N.A- Commercial metals '
Bates Container Ina. Computer Circuitry Company
Baylor Health Care System Concorde Bank Dallas, N.A.
Baylor University Contel of Texas
Bedford, City of Continental Eleatronios
Bell Helicopter Textron Ina. Contran Corporation
Belo Corporation, A. H. Coopers A Lybrand
+ 1 Senbrook, City of Coors Distributing Company
Berger Enginesring Company Cappello City of
Bloom Companies, Inc,, ThSherwood Corporate information Group, Inc.
Blount Company, Realtors, Cox Pippin Communications
Bobolin Farms InO. Cray Research, Inc.
Bowie•Stms-Prange, Ino. Criss Corporation
BoydentPlynn, Campbell, Collins Cronus Industries, Inc.
Boze110 Ina. Crow Company, Trammell
Bradford Companies Crown Oaks, Inc-
Braniff Inc. Cullum Companies, Inc.
Bright BanO Savings Association
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ATTACHMENT A, page 3 of 10
Cushman & Wakefield of Texas, Ina. First Boston Corp., The
DHM Corp. First City, Texas
Dal-Mao Construction/Development first Gibraltar Bank, FSB
Dallas Chamber of commerce, Greater First Interstate Bank Irving
Dallas Council on World Affairs First National Bank
Dallas County Land Title Association First Southwest Company
Dallas Market Center Company First Winthrop Corporation
Dallas Partnership Flower Hound Chamber of Commerce
Dallas Semiconductor Corp. Folsom Investments, inc.
Dallas Times Herald Fort Worth Chamber of Com o re$
Dallas, City or Fort Worth Land Title Association
Dallas/Fort Worth Airport Marriott Fort Worth Star-Telegram
Dally Advertising Fort Worth, City of
Dannenbaum Engineering Corporation Freese and Nichols, Ina.
Darr Equipment Co. Frisco Chamber of Commerce
Desoto Chamber of Commerce Frito-Lay, Ina.
Desoto, City of Fujitsu America, Inc.
DeVry Institute of Technology GTE Directories Corporation
Deak International GTE Southwest Incorporated
Deere Company, John Cachman Metals Company
Delta Air Lines, Ina. Gainesville Chamber of Commerce
Denton Chamber of Commerce Gainesville, City of
Denton, City of Gardere 6 Wynne
Dickerson 6 Company Realtors, Hank Garland Chamber of Commerce
Digital Equipment Corp. Garland, City of
Digital Equipment Corp. Gaylord Broadcasting Co.
Digital Equipment Corp. Geary, Stahl 6 Spencer
Dikita Enterprises of Texas, Inc, General Dynamics ,
Dillard Department Stores General Electric Company
Dobbs Houses, Inc. Gifford-Hill 6 Company, Ina.
Donaldson, Lufkin & Jenrette, Inc. Goldman, Sachs 6 Co.
Dresser Industries, Inc. Crahan Associates, Ina.
Duncanville Chamber of Commerce Grand Prairie Chamber of Commerce
Duncanville, City of Grand Pralrie, City of
Dykeman Associates, Ina. Grapevine Chamber of Commerce
EBASCO Services Incorporated Grapevine, City of
ERC International Ina, Creene Architects d Engineers, Lockwood
East Dallas Cnamber of Commerce, Greater Greenwood-Mount Olivet Co.
Eastman Kodak Company Grelner Engineering, Inc.
Edelman Public Relations Greyhound Lines, Inc,
aleetronie Data systems Curvvvabloll Guaranty Fodoral Savings Bank
Electrospaee Systems, Inc. Cxln Real Estate Co., The
Employers Insuraneo of Tondo H E B f'f,amhnr of Commerce
r Ennis Chamber of Commerce HCB Contractors
j Ennis, City of HKS Inc.
Entech, Inc. Raiff Associates, Inc,, Albert H.
Equitable Real Estate Invstmt. Halliburton Company
Ernst 6 WkInntY Halliday Realtors, Ebby
Euless City of Haltom City, City or
expan-well International, Ina. Harte-Hanks Community Newspapers
Farmers Branch, City of Harvey Investments, William Y.
FeAerAl Aign Hayes Leasing Company, Inc.
Fidelity Union Lire insurance Company Hdr,Ses and 060110
1111 First Bank of Plano Heller Financial, Inc.
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ATTACHMENT A, Page 4 of 10
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Hatlmuth, Obata i Kassabaum, Inc. Ling-Oliver-O'Dwyer Electric/MMR
Henntngaon, Durham i Richardson, Inc. Locke Purnell Rain Harrell
Heritage Press Lockwood, Andrews & Newnam, Inc.
Herring Marathon Group, Inc. Lomas Financial Corporation
Hewlett Packard Company Lone Star Gas Company
Hill and Knowlton, Ina. Lone Star Peterbllt
Hillsboro Chamber of Commerce Long-Term Credit Bank or Japan, Ltd.
Hines Interests, Gerald D. Lucas Company, Harry B.
Hitachi Semiconductor (America), Inc. M/A/R/C Inc. i
Holt Rinehart i Winston MEPC American Properties I
Hopkins County Chamber of Commerce METROCREST Chamber of Commerce
`r Hopkins-Shafer Kiel, Inc.
Howard and Assooiates, P.C., James N, Maolay Properties Company
Howell International Inc. Ward Maguire/Thomas partners
Hunt Consolidated, Ino. Mankoff i Hill P.C.
Hunt Oil Company Karitima Production Corporation
Hyatt-Regenoy DFW Marlow Industries
Impell Corporation Marsh i McLennan, Incorporated
Industrial Properties Corporation Martin Marietta Corporation
Infomar! Martin sprocket i Gear, Inc.
Integra Matthews i Grtswood, P.C.
Irving Chamber of Commerce Maxus Energy Corporation
Irving Convention i Visitors Bureau Mayfield Building Supply Co., Inc.
I Irving, City of McCall, Parkhurst i Horton
JCPenney Company McKee, Inc., Robert E.
JPI Inc. McKinney Chamber of Commerce 14
Jackson Associates Ino., Bill McKinney, City of
` James i Company of Texas, Fred S. Mercantile Corporation
r Jenkens i Gilchrist, P.C. Mercer Meidtnger Hansen, Inc. 1
Johnson i Gibbs Merrill Lynch Realty ,
Johnson equipment Company Mesquite, City of
Johnson, Bromberg & Leeds Metroport Cities Partnership, Inc.
Jones, Day, Reavis i Pogue Metropolitan Financial S i L Assn.
Justin Industries, Inc. Metropolitan/Harbord Joint Ventura
Kaiser permanents Health Plan of Texas Mieropao Industries, Inc.
Keith, Ben 8., Company MidTexas International Center, Inc,
Keller, City of Midlotntan, City of
Kelley-Lundeen, Ina. Mitsui-SOKO (U.S.A.) Inc.
Kilgore i Kilgore Montgomery Ward
Kimbell, Inc. Moore Company, W. B.
king Capital Management, Luther Murray Financial Corporation
Kraft, ]no. NCH Corporation
Krlseh Hotels NCNB Texas
LTV Corporation, The National Recruiters
Lararge Corporation - Southern Region Nicol Scales, In*.
1 Lancaster, City of Nissan Diesel America, Ina.
Laventhol i Horwath North Dallas Chamber of Commerce
Law, Snakard & Gambill North Richland Hills, City of
Lehndorff USA Group of Companies NE Tarrant Cty Chamber of Commerce
Lennox International Ind. Northern Telecom
Leonard Enterprises Northlake Woodlands
Lewisville Chamber of Comerce Nova Property Company
Lewisville, City of O'Brien O'Brien
Lincoln Property Company-CSE Oak Cliff Chamber of Commerce
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ATTACHMENT A, Page 5 of 10
Ocoidentel Chemical Corp. SilverSource Associates, Ino.
Odee Company, The Six Flags Corporation
Olden and Company Sky Chefs, Inc.
Omni Melrose Hotel Smith Realtors, Ino., Lou
PR/Texas Snider k Moore
PTS Technical Services, Ino. Southlane Economic Development Council
Paragon Croup Southland Corporation, The
Park Plaza Southwest Southland Financial Corporation
Parker/Crostoo Partnership, Inc. Southland Life Insurance Co.
Parkford Companies, Inc. Southwest Securities, IMO.
Peat Marwick, KPMG Southwestern Bell Telephone
Peat Marwick, KPMG Southwestern Bell Telephone
Peckham-Young, Inc. Spaeth Communications, Inc.
Perot Group, The Staubaoh Company, The
Pier i imports, Inc. Steuart Company, The
Pitzer 8 Collins Stewart Title Company
Plano Chamber of Commerce Stonebridge Ranch
Plano, Cit of Stouffer Dallas Hotel
Plaza of t e Americas Strategic Petroleum, Inc.
Polytronix Inc. Stuart, Spencer
Prentiss Properties Limited, Inc. Stutzman 6 Bromberg
Presbyterian Healthcare System Sverdrup Corporation
Price Waterhouse T U Electric Co.
Princeton, City of TDIndustries
Property Company of America Tandy Corporation
Prudential Realty Croup Technology Soluttona, inc.
1 RTKL Associates Inc. Texas Commerce Bank
Recognition Equipment, Inc. Texas Instruments Incorporated
Rekerdres i Sons Insurance Texas Oil i Gas Corporation
Relocation Center, The Texas State Technical Institute
Republic Financial Services, Inc- Texoma Regional Planning Com.
Richardson Chamber of Commerce Texploration, Inc.
Richardson, City of Thorne 6 Thorne, Ina.
Richland College Tioor Title Insurance Company
Riverside Press, Ino., The Touch* Ross 6 Co.
Robert Company, J. E. Towers Perrin
Rockwell International Tracy-Locke, Inc.
Rosewood Corporation Trans Co.
Rosewood Hotels, Inc. Transport Life Insurance Company
Rostland Texas, [no. Trinity Industries, inc.
Rowlett. City of US Sprint
Ryder Truck Rental, Inc. Union Pacific Resources Co.
SHKO Inc. Unisys Corporation
$M8 Stage Line, Inc. United Parcel Service
j SPO International, Inc. United States Instrument Rentals
Saitafia Bank, Ltd. University of North Texas
Sales Career Ina. University of Texas at Arlington
Sanwa Bank Limited, The Vest Financial Services, H. D.
Schepps Dairy Vinson 6 Elkins
Score Marketing, Inc. Vitro Packaging
Sears, Roebuck and Co. Waste Mgmt. of N.Am., Inc.
Sebastian Real Estate Waterman Croup, Ino., The
Sheraton Dallas Hotel Watson Electric Supply Co.
Sheraton Park Central Hotel 8 Towers Waxahachie Chamber of Commerce
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ATTACHMENT A, Page 6 of 10
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Vaxahaohles City of
Weaver L Tidwell
Westinghouse tleotrlo Corp,
White Settlement, City of
Williamson Printing Comp Y
Wilsoi Engraving Compnays Inc.
Win.1-Dixle Texas, Ina.
Winstead, McGuire, Sechrest & Hinick
Woodbine Development Corporation
Wordtemps, Inc.
Worthing Companies, The
Worthington Hotel
Wyatt Coupany, The
Terox Corporation
Yandell Ir Hiller Ina,
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ATTACHMENT A, Page 7 of 10
N T C
NORTH TEXAS COMMISSION
P.O. Box 610248
DFW Airport, Texas 75261-0246
21CS21-0400(Metro) FACTS ABOUT THE NORTH TEXAS COMMISSION
rsasa..~./n'.u~ - The North Texas Commission was oritijglly founded in 1971 to aid in the
development of DYFV International Airport. From this initial charter, NTC
•r A has grown to become a major driving force for development in the North
cu~
•hVion rH~o Texas region, particularly with regard to the research, technology and
S+Wy international trade components of the Metroplex economy.
,worn
•Nd T716-v - The North Texts Commission is a regional development consort,tum of
U~dcmmd Metroplex businesses. municipalities an Chambers of Commerce. Its
CAmlea.r%& m purpose is to provide a vehicle through which the diverse Metroplex
x""A1 &°'t communities can work together to improve the economic well-being of their
p&.d N a 8.oiu business and industry. In turn, these improvements provide the entire
u~d
North Texas region with a stronger, more unified economy,
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it Virtually every area gf major economic importance to the Metroplex is
,IPM A.Cm+m reflected in the membership of the North Texas Commission, Over 450
DwwGa m Metroplex companies and groups are members of NTC.
Rohn H. Clue
7t,,"
LAwdA x.40 _ NTC is the prime motivator behind bringing major economic prolects to the
w R NouA ratio Some of its more visible recent targets have been:
Ayr> H.47
- Taiwanese Investment Missions
Rn B4111 NokAwe
C104 A. Jakm - Superconducting Super Colllder
'1#4* o - National Center for Manufacturing Sciences
KPW
RJnrr Roar _ D/FTr Internatlonal Airport • expansion
W"q a area
QrpiLLlvV NTC operates four programs that contribute to the overall
*4" ."W*M enhancement of the Metroplax business environment:
• Jos R. 'V."
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k agglonal Avlaclga • NTC is overseeing the
N Aow/t+a1, J.
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Da d nog aviation planning process for the Metroplex that
Uso.M.Riw,Jr made D/FV International Airport the fourth
R" c. R°eem`
Ra6.n Rope busiest airport in the world.
• .
Jim Rode
QL~Rkff - International Trade and Investment • NTC monitors
sties ws.a, changes in the international economy and develops
$ , programs to position the Metroplex as a major
•JW?Wo7 global competitor,
J.M T Ni11iw
- Regional Research and TechnolgSy.• NTC is
' DimbnEmrrOw competing for programs of nationwide importance
H ~m that will highlight the Metroplex as one of the
LAW &kn w G~d preeminent technology centers in the world. The
Ik*.w Cmt Comaission has ongoing programs to enhance the
Hy n research and technology components of the economy,
~vjA R. a}„drs
Jeaor..&ed* - Regional Narketlna • The Commission is working
u40 NN'p~„p,J, with other area development organizations to
develop a regional plan for national and
•rssrhw C.mmirlsr international marketing to aggressively promote
the benefits of the region.
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ATTACHMENT A, Page 8 of 10
GOALS AND OBJECTIVES FOR 1988 NTC PROGRAM
From Its Inception In 1971 to Its current position as a leader
for Hetroplex economic programs, the goal of the North Texas
commission has been the continual economic Improvement of the
North Texas region. To deliver Cho needed results. NTC has set
down the following goals and objectives for 1988:
Rational Research and~Technolonv
IM: Improve the regional research and technology
capabilities of the Hetroplex region.
OBJECTIVES:
o Establish research activities and groups within the
Herroplox that have the potential to become world class
research consortiums. These groups will have clear ties to
the existing and emerging sectors of economic activity
foreseen as important to the Hetroplex.
o To be clearly on the way to winning the placement in the
Hetroplex of at least one major Federal Research
Laboratory. If the Superconducting Super Collider project
is successful, this goal will be achieved.
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4 o bring a major national research consortium to the
Ketroplax. Once the National Center for Manufacturing
Sciences is effectively located in the Metroplex, this goal
will be achieved.
o Establish an independent organization in the Hetroplex that
will oversee all aspects of research and represent the
interests of North Texas universities, colleges, industry
and commerce.
o Establish a center for research and analysis in one of the
Hetroplex universities that will monitor the progress and
relative position of the Hetroplex as a national leader in
research, technology and application.
Reatonal Markatina
2m: Promote and develop the North Texas region as a
recognised center of national and international high
technology and trade.
OBJECTIVES:
o Develop a region wide business develoi,ment team that will
market a higher profile imago for the Hetroplex, both
nationally and internationally.
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ATTACHMENT A. Page 9 of 10
Coale and Objectives
Page rwo
Sesional Marketing (on )
o Increase awareness of key decision makers concerning
Metroplex high technology research, aviation and
international programs and activities currently underway.
o Provide regional forums for Metroplex civic and business
leaders, as well as other citizens, that will stress
cooperation between them,
o Develop ;iujects to as to "sat the stage' for cooperation
between Metroplex area municipalities and Chambers of
Commerce thereby providing a network of communication.
International Trade and IMI meat
on: Develop a vide-ranging program to promote and
stimulate foreign trade and investment activities
across the region.
9etacri~s:
o Promote the benefits of the North Texas region to the
world.
o Improve the infrastructure upon which successful trade is
built.
o Develop methods to identify and communicate trade end
investment trends and opportunities to the region's
business community.
l o Identify, promote and develop unique long-term projects of
international importance that will regularly bring the
focus of world attention to the region.
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ATTACHMENT A, Page 10 of IO
NORTH TEXAS COMMISSION ACHIEVEMENTS AND ACCOMPLISHMENTS
The North Texas Commisslon has Instituted successful activities
programs In the research, high technology and international J
arenas. Some of their successes Include: 1
Superconducting per Collider
The North Texas Commission has been he driving force for the
state's highly regarded proposal for placement of the
Suoerconductin`~Supet Collider in the North Taxes re:ion,
Although the actual placement of the SSC. will not be announced
until July 1988, it has been reported that the Waxahachie site
in North Texas is one of the top proposals. Estimates are that
the SSC will provide 2500 permanent jobs, thousands more in
construction and a gigantic boost to business.
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National Center for Manufacturing Sciences
NTT has secured the placement of a branch office of the National
Center for Manufacturing Sciences in the Dallas area. The
Michigan-based high tech center will hold its official opening
at the Infomart in March 1988.
Taiwan Trade and Investments
Foreign lnvaat,eant and trade adds tremendous economic advantages
j to a region. The North Texas region has benefited from such
Investment by the Taiwanese. In the y
pest year. three major
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Taiwanese investment missions have visited the Dallas/Fort Worth
area to scout for investment purposes. The NTC is laXicz the
groundwork for a maior influx of capital from Taiwan and other
ftreisn countries. NTC is also working on securing
international exchange and trade missions with other countries
so they can see the advantages of the North Texas region,
including a trip with the DFW Airport Board and staff in early
1988 to Thailand, Taiwan, Hong Kong and Japan. i
D/FW International Airport
As the first project of the NW. D/FW Internationa irgort has
become the verv lifeblood of the region. The airport is now the
fourth busiest in the world and claims more than $4 billion
worth of trade passing through its territory. D/FW Airport is a
crucial piece of the advancement of the Metroplex economy.
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ATTACHMENT B, Page 1 of 10
DENTON CHAMBER OF COMMERCE
Economic Development
Financial Statement
August 31, 1989
88-P3 Budget August Year-to-Date
Income:
Private Investment 100,000 6,227.50 49,686.86
City Contribution 53,612 30,833.31 59,597.42
Ir Interest 0 14.00 598.26
Total Income: 153,612 37,074.81 109,882.54
Expenses;
Salaries 599250 4,649.50 429126.50
Auto Expense 6,200 586.43 50802.27
Taxes 59115 424.88 3,557.80
Benefits 4,612 264.33 3,162.75
Travel 160000 0 21699.40
Office Supplies 3,600 98,70 10776.40
Telephone 4,200 577.85 3,628.63
Audit 10000 0 0
Memberships 685 0 80.00
Subscriptions 500 0 0
Postage 4,200 0 1,374.41
` Community Profile Pkg 60500 560.65 8,869.35
Video Pieces 19,750 2,S00,00 2,922.86
Sales Theme A Direct Mail 90000 42.03 1,338.03
Business Expense 10500 208.75 90502.80
Capital Expense 56000 387.57 4,945.41
Professional Development 500 0 658.32
Total Expenses: 153,612 10,300.69 92,444.93
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BANK BALANCE: 31,153.65
Petty Cash: 50.00
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ATTACHMENT B. Page 2 of 10
16L6L
NO. 9 l0~
AN ORDINANCE APPROVING AN AGREEMENT BETWEEN THE CITY OF DENTON
AND THE DENTON CHAMBER OF COMMERCE PROVIDING FOR A PROGRAM TO
PROMOTE PROVIDING AN EFFECTIVE DATE. FXPENDII'URE OF
FUNDS THEREFOR; AND
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. That the attached agreement between the City of {
~--1 Denton and-the Denton Chamber of Commerce providing for a
program to promote economic development is hereby approved.
SECTION II. That the expenditure of funds in accordance
with the Agreement is hereby authorized.
SECTION III. That the attached agreement shall, in all
res?ects, supercede the agreement between the City and the
Chamber authorized by Ordinance 86-216 and executed on the 27th I
day of October, 1986. i
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SECTION IV. That this ordinance shall become effective
imme ate-Ty upon its passage and approval.
PASSED AND APPROVED this the day of (2jA1111 1989.
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PROVED AS TO LEGAL FORM:
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
BY:
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1616L
THE STATE OF TEXAS § ECONOMIC DEVELOPMENT PROGRAM
AGREEMENT BETWEEN THE CITY OF DENTON
COUNTY OF DENTON § AND THE DENTON CHAMBER OF COM"ERCE
This Agreement is made between the City of Denton, Texas,
("City"), and the Denton Chamber of Commerce ("Chamber") for the
purpose of providing for a program to promote economic develop-
ment through the joint effort of the parties hereto, who, in
consideration of their mutual promises, agree as follows:
1. Office of Economic Develo went Created. During the
term of this Agreement, the am er s a maintain an Office of
Economic Development ("Office'") managed by Director of Economic
Development ('"Director"), who shall be hired as a full-time
employee of the Chamber to perform the duties of the Office.
2. Economic Development Committee Created. In order to
promote a program Tor-economic development , the parties agree
that an Economic Development Committee ("Committee") will be
established. The members of the Committee, who shall represent
the diverse interests of the community, shall be appointed by
the Chamber's Board of Directors, but shall include one member
of the City's Public Utilities Board, two members of the City
Council and two employees of the City, as designated by the City.
Subject to approval of the Committee, the Chamber President
shall have the authority to hire the Director of Economic
Development. The Chamber President shall supervise the daily
activities of the Director and may terminate the Director. The
Committee shall approve the appointment of the person to serve
as Director of Economic Development, and shall act in an
advisory role to the Director.
3. Duties of Office. The duties of the Office of
Economic Development s a include the following:
f a) Preparation, in consultation with the Committee,
of a written comprehensive Economic Development
Plan ("Plan") to be approved by the Chamber's
Board of Directors and City Council.
b) Performance of an annual review and amendment,
E as necessary, in consultation with the
Committee, of the Plan. (To become effective,
any amendments to the Plan shall be approved by
the Chamber's Board of Directors and the City
Council.)
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ATTACHMENT B, Page 4 of 10
c) Maintenance of a liaison with the Texas
Industrial Commission and other public and
private agencies and organizations that would
promote the purpose of the Plan.
d) Preparation and maintenance of a comprehensive
fact book and other publications that would
provide information to interested persons as to
the City's population, employment base, private
and public institutions and facilities, and
other significant characteristics and resources
of the City.
i
e) In.'.tiation and maintenance of contact with,
which shall include making presentations to,
desirable industrial prospects so as to promote
their interest in locating within the area,
f) Render advice to the City of the progress of the
Plan at such times as requested by the City. To
this end, the Office will provide monthly
program reports to the City through the minutes
of the Chamber's Board Meetings. The Office
will also present quarterly reports that include
the sources of ex enditure of funds, major
projects, number of industrial prospects who
visited Denton and industries Licating in Denton
to the Denton City Council, Public Utilities
Board and such other groups as the parties may
determine.
4. Support Services and Fundin . The Chamber shall provide
the office space, equipment an support staff necessary to the
operations of the Office of Economic Development. Tie City shall
provide funding as approved in the City's budget w. ch shall be
adopted on or before the 20th day of September of each year. Of
the amount appropriated for each year, the City shall pay the
Chamber one-half on October 1st and the remaining half shall be
paid on the following April lat. Thereafter, the City shall
provide annual funding in the amount appropriated for that
purpose by the City Council.
Any funds provided by the City pursuant to this Agreement
shall be retained in an account separate from the Chamber's
general operating fund and shall only be used for the purposes
provided for in this Agreement. The Office of Economic
Development 0,all keep current and accurate records of all funds
received and expended, which shall be subject to inspection by
the City at all reasonable times.
PACE 2
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ATTACHMENT B, Page 5 of 10
Tne Chamber Economic Development Office shall provide
monthly status reports to the City on the progress of the
Economic Development Program, which shall include a description
of expenditures of the Office made with funds appropriated by
the City. Annually, during the budget process, the Chamber
shall submit, a program budget request to the City Manager. The
City shall then evaluate the progress of the Chamber Economic
Development Program and, at that time, determine whether to
continue appropriations to support the office the following
fiscal year.
5. Status of Office. The Office of Economic Development
created under this AgreemenL shall be under the direct super-
vision and control of the Chamber and all personnel of the
Office shall be considered employees or agents of the Chamber.
The Chamber shall be responsible for the payment of all benefits
or liabilities of such employees or agents, including the
withholding or payment of personal income or social security
taxes, as provided by applicable law, and tFi ppayment of
worker's compensation premiums. The Chamber shall maintain
policies of insurance in the minimum amounts required by law to
protect against liability arising from the operation of any
vehicles used by employees of the Office and the Chamber agrees
to defend against, and indemnify and hold the City harmless from
any claim arising from any negligent act of such employees.
6. o Termination Initial Payment. This Agreement
j shall be! or ie`cv a term o one year from the execution
hereof, and shall be automatically renewable for successive
period of one year without the necessity of any action on the
part of the parties hereto, unless during any successive term,
the City shall, after the initial funding provided for herein,
fail to appropriate funding for any successive year, in which
case this Agreement shall terminate. In any case, however,
either party may terminate this Agreement by giving written
notice to the other thirty (30) days advance notice, in which
case any unexpended funds provided by the City shall be returned
to the City.
City shall transfer the remaining funds allocated in the
budget for Economic Development in fiscal year 1988-89 to the
Chamber. Such funds shall be used only in accordance with
Section 3 hereof.
Executed this (=day of ~j 1989.
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MAYOR
i CITY DENTON, TEXAS
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a ' ATTACHMENT B, Page 6 of 10
ATTEST:
SECRETARY
VTY OF ENTON, TEXAS
APPROVED AS TO LEGAL FORM:
DEBRA %DAMI DRAYOVITCH, CITY ATTORNEY
CITY OF DENTON, TEXAS
BY:
E
h
E DENTON CHAMBER OF COMMERCE
f
BY:
HARRYrl;o PRESIDENT
h ATTEST:
SECREMY
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ATTACHMENT B, Page 7 of 10 ,
1616L ,
NO. AN ORDINANCE APPROVING AN AGREEMENT BETWEEN THE CITY OF DENTON
AND THE DENTON CHAMBER OF COMMERCE PROVIDING FOR A PROGRAM TO DEVELO FUNDSTTHEREFOR;IAND PROVIDING AN EF ETHORI CT YE DATES EXPENDITURE
OF
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I.
That the attached agreement between the City of Denton and j
the Denton Chamber of Commerce providing for a Program to
I Promote Economic Development is hereby approved.
CTION1I,
SE _
That the expenditure of funds in accordance with the Agree-
ment is hereby authorized. 1
SECTION III.
T,-:at this ordinance shall become effective immediately upon
its passage and approval.
PASSED AND APPROVED this the day of 1966.
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CITY 0 DENTON, TEXAS
ATTEST:
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AR11LIOPTITS ALLEN CITY SICIU-VARY
CITY OF DENTON,.TEXAS
APPROVE' AS TO LEGAL FORM:
j DEBRAOADAMI DR.,YTEXASH' LITY ATTORNEY
CITY BY:
1M r~-~
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A'1'PAC11:XfsN'i b, 1'xt;e d of 10 ~
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THE STATE OF TEXAS S ECONOMIC DEVELOPMENT PROGRAM
AGREEMENT BETWEEN THE CITY OF DENTON
COUNTY OF DENTON I AND THE DENTON CHAMBER OF COr[MERCE
This Agreement is made between the City of Denton, Texas,
("City"), and the Denton Chamber of Commerce ("Chamber") for the
purpose of providing for a program to promote economic develop-
ment through the joint effort of the parties hereto, who, in
consideration of their mutual promises, agree as follows:
1. Office of Economic Development Created. During the term
of this Agreement, the chamber sialTcreafe and maintain an
Office of Economic Developp went. A Director of Economic Develop-
went ("Director"), shall be hired as a full-time employee of the
Chamber to perform the duties of the office,
2. Economic Develo Tent Committee Created. In order to
promote a program or econom c development, the parties agree
that an Economic Development Committee ("Committee") will be
established. The members of the Committee, who shall represent
the diverse interests of the community, shall be appointed by
the Chamber's Board of Directors, but shall include one member
of the City's Public Utility Board, two members of the City
Council and two employees of the City, as designated by the City,
' The Chamber President shall have the authority to hire the
Director of Economic Development with the approval of the
Committee. The Chamber President shall supervise the daily
activities of the Director and may terminate the Director, The
Committee shall approve the appointment of the person to serve
as Director of Economic Development, and act in an advisory
role to the Director appointed.
3. Duties of Office, The duties of the Office of Economic
Development shaIT"1iec1-uae the following:
a) Preparation, in consultation with the Committee,
of a written comprehensive Economic Development
Plan ("Plan") to be approved by the Chamber's
Board of Directors and City Council.
b) Annual review and amendment, as necessary, in
consultation with the Committee, of the Plan, To
become effective, any amendments to the Plan shall
be approved by the Chamber's Board of Directors
and the City Council.
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C) mi a
Commission n and liaison with the Texas Industrial
Co other public arid private agencies
and organizations that would promote the purpose
of the Plan.
d) Preparatiun and maintenance of a comprehensive
fact book and other publications
provide Information to that would
interested persons w to
the City's pop;;iation, employment base, private
and ppublic institutions and facilities, and other
significant characteristics and resources of t.5e
/r City,
e) To initiate and maintain contact
presentations w i t h to, desirable industrial
so as prospects
to promote their interest In locating
within the area.
f) To advise the City of the progress of the Plan at est thehOffice awillgp vide Y lty. monthy p
~ ggTo thisppend,
to the City through thr minutes
oPrtheaChamberis
Board M eetings, uarLcrly reports that
the sources of expenditure of include
funds
jects, number of inJustrial prospects whoj visited
Denton and industries loc.ar.ing in Denton will be
presented to the Denton City Council
mayldeterminB and such ot!, r groups as the parties
4. Support Services and Funding,
the The Chamber shall provide
office space, equ pment an" su
operations of the Office of
PPort staff necessary to the
oc Development,
shall, during the first year ofEthismlAgreemento provide The City
in the amount of Thirty-three Thousand Four pro funding
Dollars ($33',439) when hundred from -nine
public or private sources ind the~amounthiof funds from other
Eight Hundred Seventy-six Dollars Sixty-six Thousand
provided to the Office of Economic Develo m~ent) or
t,ity shalt provide annual fundln more, are
Thereafter, the
that purpose by the Cit
Y Councilg in the a amount appropriated for
4 Any funds provided by the City
shall be retained in an accc nt separate ifr m tthe Ch
j general operatin Agreement
g fund and sha;1 only be used for the amber s
purposes
PAGE 2
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AT1VF-''4EJT B, Page 10 of 10
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provided for in this Agreement. The Office of Economic Deve-
lopment shall keep current and accurate records of all funds
I'h received at expended, times. Abmonthly cfin ncialpstatement
the City
showing elk current revenues and expenditures of the Office
shall be provided to the City in the Chamber's monthly Board
Packet.
5. Status -f office. The Office of Economic Development
F createdr un3er t s greement shall be under the edir ect f'pthe
vision and control of the Chamber and all p
office shall be considered employees or agents of the Chamber.
The Chamber shall be responsible for the payment o all benefits udi withholding liabilities of such employees
incomeenor,social security
taxes , as or payment of personal and the payment of
'
taxes, as provided by applicable law,
worker's compensation premiums. The Chamber shall maintain
policies of insurance in the minimum amounts required by law o
I~ protect against em liability of ythp Office and theeChamberoagrees
vehicles used by ploYee
~ to defend against, and indemnify and hold the City harmless from
any claim arising from any negligent act of such employees.
6. Term- Termination. This Agreement shall be effective for
a term o one year from the execution hereof, and shall be '
automatically renewable for successive period of one year with-
out the necessity of an) action on the part of the parties
hereto, unless during any Successive term, the City shall, after
the initial funding pro~i~ed for herein, fail to appropriate
funding for any successive ;oar, in which case this Agreement
shall terminate. In any ca6e, however, either party may
terminate this Agreement by giving written notice to the other
fundsyprovi)dedaby theaCity shalle bey returned toy the Citynexpended
Exe cu t ed t h i s c~,L/ 44 day of , 1986.
RA ST EN $ RAi7-0-9-
CITY 0 DENTON, TEXAS
PACE 3
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ATTACHMENT C
MEMORANDUM
TOi JOHN McGRANE, EXECUTIVE DIRECTOR OF FINANCE
FROM: JOELLA ORR, LIBRARY DIRECTOR
SUBJ1 COUNTY FUNDING FOR 1989/90 r{
DATE: September 7, 1989
The Denton County Commicsioners' Court hag offered the city, of Denton $1.25
plus 7,500 match for library services for out-of-City this year. You will
remember that we pro3ected $140,000 for the County's part this year.
In a meeting with myself, Lloyd Harrell and Ray Stephens, Judge Burgess also
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' made the commitment for a study of library services for next year and gave his
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word that he would recommend that the dollar amount next year would go up 251 or
1 to $1.50 for the budget year 1990/91•
JOE L ORR
J0:3a
1474H
co: Betty McKean
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ATTACHMENT 0
CITY of DENTON 1215 E. McKlnney J Denton, Texas 76?01
M E M O R A N D U M
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TO: Lloyd V. Harrell, City Manager
FROM: Charles S. Watkins, Superintendent, Solid Waste Dlvlslon
DATE: September 5, 1989
SUBJECT: ASSUIPTiON OF EXCLUSIVE COMPERCiAL AND INDUSTRIAL
SOLID WASTE SERVICES
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The budget assumed that the City would begin provlding exclusive
roll-off services on October 1, 19891 exclusive slde-load services on
March 1, 19901 and front-load services at the beginning of the 1990-91
fiscal year.
Because of the delays In getting this recommendatlon to the Council and
the desire to hold public hearings, the October 10 1989, date for V
assumptlon of roll-off services Is no longer a reallstle time. ~
Each rmth,beyond a October 1, 1989, implementation will result In a net
loss of approximately (S1,f39), assuming Implementation occurs prior to I
March 1, 1990. There Lire a varlety of ways to deal with the shortfall
f In revenues and each of the methods will require a budget amendment to
be approved by the City Council.
I have attached a tabulation of contalners by other haulers and by the +
City along with a list of customrs served by other haulers and service
level data.
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Respectfully,
rtes 5. Watkins D
CS$ /sc
$EP s
' 1ST/1W99231
Attachment
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cc: John McGrane
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vrl Coors 04 K f:,mr)
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113 S vd del 'ipA rrr=s 16 Old Como
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f;'L b rrr,l, f; K T V.
A bev f U!7 r'f". 7'1111 Un i or 01 1 42 C i iT;Q
Ve H,ard"O ''II-,, -lriv<-,,tt'.. ',v S 30 tl.'C.
1 FiIRBr°.•f.-Afi servlr(r in, 21U" Andw! 1 10 iP.T.
~r \ Andvews Corn. 7?nI 00hI i I ~jO ~
I ADO! e or eel 1110 IN V 1nnpV, 10 f.o r
tenton Tnwn Cpntvr- Lrwo 220 30 O.T.
i 11j1 l ard,-. 01, 1 ;I`E E,o ith 1 42 Comp
Grandy' 217 l-3"_ Gauth
1 <:41 Como
J C rennevs 2:01 1-2. Kui_h 1 4.' L:rmp
K-Mart 1100 uniourst+-v, w 1 4 Como
Prop rs . Old h1 da k`I m/Par wav 1 30 63,
Martin Luther Kincl Mor ;e/tvewton 1 30 D.T.
MervYns S,or 1ac:int(.~ 1 Y,.' Copp
North Texas Oita Ple 3100 I-3`?7 S 9o,;th 1 42 Coop
Peron Creek MHR :601 Mavh;ilI, S. 1 3V U,r.
Back & Save 1100 I '-3`_' E North t 42 Comp
Service Merr-handise 2201 I-57F Youth 1 42 Corp
3k,agg, 7121 Univers1ty, W 1 42 romp
SI'a44n, :'v +4 1-350 South 42 Comp
(,;'rjothridga !_mtd ?436 iSouth 1 :31) DT.
IWO Police Station I 30 C.T.
Trinity Indu,triec, 614 `.VCIMnrn 1 ail U.T.
Univr7rsity City 900 Pcrnord 1 iii D.T.
Wards 201 1-04E kvyth 1 10 O.T.
W8rdn "201 T - TF, fir K-i 1 _ 42 Coop
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ATTACHMENT E Page 4 of 11
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131 is Center 1r}i 3 c'n.ad ~S: l 3 h
Graent,ree FFtAtP- 3 I 6
1'{.70 L) V L'iaVr, Frt,.;rhoo1 93 1 f ocu.t, h4 1 3 L 6
Hoenig 1-(-11 Ciurica,, 1 .1 6
Hocns Machine 14eId 6i-iQ Ft. td':) rth 1 ;3 ? 6
Joda Bobv Work c. 11 .":1 J. 0nc An 6 1
JSJ Conatructinn Mc'innkv, F S a h
t Lartver; Ttt1e ~i. Hir_I:orv 1 3 r 6
Mil Ie^ F'tun',bin9 71L Elm, 1 G 6
MiIIern Gror.ery 511.7 1'!rl:'iitr?y, L. 1 "3 6
11051 VV PIUmbinr, .1 _.is f:Itl 1 7 L'r•ive t 3 n 6
Mr Etairds 1 S 3 6
Mvrna Brc,wn ff9 LL i':t. Pl. 1 3 "2 6
New Hn^izuns llavc-Are ;111 Cnn'arr' s' 1 3 7 6
SUrr Chemical Corte 1°32 I -3ri West 1 3 6
8°+S Bitterv Server,(, t1 3 r't. Wnrth 1 3 6
Te,,a, Ban{- 1,113 Univcr•r;ity, W 1 3 2 6
Trailways 201 k:1 m, !l. 1 ~ I 6
Time Un Master, 10 Untve,r-,ity, W 1 ;1 n h
Abbey, The Pr•van 1 3 :7
j Action Impnrtt: I-,'a!~F South 3 3 3 9
Alpha Apts. °Y. )I Y, W. 1 a 3 9
Aoar°tmente> X451 Ilir_Ic3rv, W. 1 3 3 9
Apartments, 7,+9 t! UI h) ✓ 3. 3 9
07artmen4-; ;519 Stella
l 3 ;1 q
Gii}artrr,entr, orcr~t /PtmUl an 1 3 .3 9
AoartmPrtt l`11 i;'at' 3 3 { q
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Aexrtment 3 9
AnartinFnts ] till f r, ru<,t , N q
A rArtrrmPnt'; 4 R I r,ue I 3 9
An7rtriipnts 1rn,ir, ~rlcl} 1 3 3 9
laartm9r}t5 171 1trb.orv. W, a q
Orttrtment 1114 r,rni l , N.
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hoar+:rn-n*, '114 tt~l1 1 3 3 9
AnArt•rr,=ntr 3r'';" f r v 3 G 9
Apar trelitti Frv 3 1
F} r, tme nLr• 3 9
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ATTACHMENT E Page 5 of 11
F> r rrrr rrr;,, ~
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i. li wrier a I'f.,- r,i •Il.l.Er rp fF-Y' 'er>
'w9iIn Haler 91' Fn ii f'';
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her, Gar aqc- 109 I`I r. N. ,3 1
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Nel 1n ltgU ha-iv nil , 9
Cent frera ^.ntq F.;,1;,; 3 3 9
BrNnt.wnca r:;,tc r-I,V!p, 9
Wr Wimn v, air rrr.
VOi1 Irra Any'-
. { 1 c. r ix . J 'J a q
Kentu v 13 i 3 F'ry' u 3 9
1 .e t n u t 0al,r c his +r 1 .1
Cnrntry Club To nhu TR rr,"hIPv E n:I 1 3 ? q •r~ Crow P1 ace Apts GOP Fa41 c 1 3 9
(rerl wvw _:50! 3 1 ra l r 10 3 9
I
1 rmnninq, the 2W f'r,nirie, lJ. 1 3 9
Cron"p8rl 2:0 Hann 1 3 3 9
Cra oparl, J61 Withpr,; 1 3 3
Cu ,tom Cabinets 7:9 Woodrow 1 3 :3 9
Dairy Oueen silo University, W 1 3 3 9 I
Dal l ar, Dr. Tech Cntr 603 bil l ov Trivo 1 3 13 9
Gavin bakery 020 Locust, S. 1 3 3 9 I
Llenton Co. fold jail) Mrl'.innrv I 3 3 9
Tanton Florist 603 Lonant, N. 1 3 9
i Denlon. Co. Juvenile Wocdrow
Gocturs Office 2324 San Jacinto 1 3 13 9
i Double Tree Apt s 100 Ave. 11 1 3 3 9
3 9 ,
{ F.a91e F'ropert;e5 920 W111owwour; l 3 3 9 ~
i Elmwood Aots 11M8 Elm, N. 1 3 3 q
I E. McKinney bur. worn 00 McKinney. F. 1 3 9
Fannin Place Y22 Fannin 1 3 3 q
First Inotant F'rinti G09 Film, N. 1 { 3 9
Flower Magic 23^4 San .Jarinto 1 3
3 9
Frame St. Apt r 1128 Frame 1 3 3 9
Fry St. Apts "119 Fry 1 13 3 q
Hicl 01^y CondominiurrmG I",Q0 Hir4 orv. W. 1 3 3 9 i
Holly Tree 2527 Lnu iFre 1 3 3 9
Horn of Plenty 10113 DAI I;i5 Urivp 1 3 3 9
Howdy Doody 1675 Scriptore 1 3 3 9
Kibler Office Supply 107 oil, F. 1 3 3 9
F id Tech :4 ')arl lnnto 1 3 3 q
'_a Moureta 417 W ither,;` 1 :3 3 9
L..tmhert. ThY 104 Margl r, 1 0 3 9
Linwood Robertson KO1 Hirt or,, 1 3 3 9
l..om; Vel fiav 1111 1.non ^138, r;. 1 3 3 9
Maternity I F!abv 3?4 SAn lx0nto 1 1 3 9
Mvt71Fr Inr. 1112 univer-ity, W 1
3 9
MKI R?a}k'/ 2900 C_,tfncrv C,IUl:1 1 9 1
Neblett W"00 Hlvl or y, W. 1 3 9
webl "tt Warul p'tP l 3 3 9
N-51Ptt , 71A HICkopy, W. t 3 9
VeWCcir'l. 1~.'~I !ln, 1.{ I. 3 9
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ATTACHMENT E Page 6 of 11
f rlervicpi ' Srrvice
f'PF' 4; P. F' I_evE?
Elc1 r D rr t qj 1 3 9
al; 1. c+wn Acts nc'+ - ! !•s. L 3 1
f i~~rh lrf'm F~-hir,n<'i1F rn i cln+:u 11 d
F aner Ir,nr t iu( r 71` f;Yel l a t - 3
Icc Acrfiss t:t,e `;t r- 'tU lr',~..., 3
f'14L:I'' tCl F I-r)tT 4!:: lmrir-! ! .J 13 I
rairie [late; i 1011 F'r7irir:: 1 ? 3 9 1
r'rairie ilalrs Ti ~:3i F'rairim 1j 3 4
9
F'r01r'1e ge A
F.ivieria. '11 E' Ilib i+el l 3
Roval Fr-o.lert'ie_ A:e. ( 1 9
9 ~A
Sal o m Rictcie `!?1 1 nnr;rnrr'r.,rr,y 1 =i
Sr..nrpin AKltr 24 t St Fl I A 1 3 3 9
so. E+entan Animal Iiu 72U J,~m 1 3 3 9
Stet I,% HOUre 1 Stel } a t 3 ? 9
Sycamore, The 214 Ave. E 1 3 3 9
Svc--:more condo, Sycamore 1 3 9
Svcznrnnre S 1 11`' 8e.-nard 1 3 3 9 {
Ter, Fak 10:6 Shady Oal' 1 3 3 9
Ter;aco 9iib l,lnivers>ty. W i 3 3 9
l'e>;as Street Apts I'D1 le;'ac, 1 3 3 9
The :321 Fipta. 321 Withers 1 3 3 9
The Cleaners I Wnodrew 1 3 3 9 4 1
The Oazeba `,24 Carroll 1 3 3 9 J
T4M Car.)>nets :c 16 Liotson 1 :3 3 9
13-Store Mini Warehou 3i?'d Smiil• 1 3 3 9 ,
Westgate Ant 224 Ave. H 1 13 3 9
West park 2=n0 5 1_aui5e 1 3 3 9
3 9
~V Whistle t?top t+2 390 Wr-:=,t i
Wood•✓ine Kpts 110( , 1 Vinr 1 3 3 9
Ciairy Glueen : !}9 Loom 2F3F3. N. 1 3 4 12
Jonathan.a l t09 teal ) as Or ive 4 12
Knights of ColLimbus 1700 Rinev 2 3 12
Terrell W',eeler Pr'in X L) flm. PJ. 1 3 4 12
Tom 1, 7t~'s -1 Elm. S. 1 13 4 12 1
~"'Victoria Square 11 401 t..ocv,;t, S. 1 3 4 12
Waffle doltse 13113 Eartriv-o 1 3 4 12
Whit's Csfc 619 l ocuat 3 4 12
1 1`
. i
Ct1UrC'!1Chir.lcIn ila L1n1VfoY"n1tV W 3
Grandv'r, V31)3 !_Inivr,rntty. W t V 15
Mcrare Pu,ine~-,:~ Ft~rr, 1lirli I-3`_;p. }aci~_~th l 'a IS
+ Apartment,:, 24t 3 Hic. clrv, W. ? :3 3 15
I j Ai:artrr.ents 410 !lryan 3 3 18
i.omnie fireen 1l1 E'onni.cr Erar+ 3 3 1E3
C:~hernt~t Ants• 4,^5 Fultr,,rl :a 18
i
CrO ry-lial Manc,r, bl':. t.ondar,rler rv ? 3 18
U+ •inion 9217 ;ivr'amnre. W, 3 3 18
Ee L 4 n d i n q wi,'4 Ave E` 3 3 18
Fnxchnft AUartrrer, 1714 N;irth r"rj '1 18
nnhiil A.Jt El e. f+ la 1F3
4, try, ca ni) ellm.
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ATTACHMENT E Page 7 of 11
j-, Ob
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Ctr,^! T) t,! ' Sic F, FF,i, a, el e.'el
1711 t? -igmp o,I knCi ^ 1E'
:@w Yurli L.'„'r~w,w ,'l Cr`f^+V F2. 1 .4 6 ]B
Fl are 1 n 1'p 3'!4 l.vn+r EA1 ? 3
' 18
1-'1arlFAt Icjn 111 Pond:,.. 1s3 J
F'reirie kiri.e Ai As, Pr~ir)o 3
1H
Se r, i nn ;'.!l! 3 ML! 1 F r,rrv ;3 J 18
I :',IlliddOW Wo-7J A17. Lbndl:]rld!°P'r'~ ;3 ,;1 16
shadav Fle Ia!,L~ 7 Clevwl,~nd 3 3 1Ci
Svca7er c, ~ ~ ~.rF1 =iL~~rtor'r" 3 3 IE1
Town 3% Country 3 lE3
Trees Ap rtrtFrlh..., 1'7 Aernarri 3 g 18
Twin Ca1cr, 1'a?1 licl nr.v 3 3 lE3
J-Sto-p I"ini War ehCJ _I i Wi11ow Sri riny 2 -4 3 IB
Vil',inq AnarFm nt5 7ii9 i!errsles 3 3 1s
Westminster Garr.,enrs 18,15 Wq tminstFr 3 3 18
Westminster TciwnholnR 191570 Wr~strni n.,Ler 3 3 lb
Windmill Apartments 412QI Ave. A 2 3 3 Is
Apartments 91ii:i h'ilkennv Ct. 3 3 3 :7
Apartments 3'11`1 Stuar t 3 3 3 27
Bonanza ;'`1411 Dak, W. 3 :3 3 27
Carrotl Vi l'.aci e Fl ac 416 Carrr111 3 3 3 27
Century Apts 2411 Louise 3 3 3 2~ i
Eagle Ridge 106 Avp, E 3 3 3 27
k { La Vi 11 aIV illa West 2126 Stella 3 3 3 27
` t'anaco ^417 Charolette 3 3 3 27 y
l Offices 1161:1 Wendrnw 3 3 3 :7 i
Campus Square Ap+-s 316 Frv 4 3 3 36
! ! Fairgrounds E Ar'rrA 1 6 3 ? 3~ !
i Mavhitl MHP Rt. '7,Pox 41R 4 13 3 36 a
j llonterev Ao,Artment`a lG Eaale 4 3 3 36
j Residence. The 1F31?i 7a<_Iin 4 3 3 36
Stonehi11 115 rive, G 4 3 3 36
Village East Ant- ~4i,10 1Iniversi,ty, F 4 3 3 36
Westridge 2'311 :3te11a 4 3 3 36
Forestridge IGOD Westminster 3 3 45
Turbo 101.`_'` Shadv C3ak-, 4 3 4 4B
La Prairie 20111 Tea-Jev 6 3 3 E,4
Vil l aqe East Ants 2nliq Mingo 6 3 3 54
Windsor Apartments '521 Wind=_,nr 6 3 3 54
Fa11 , Aot,S 1900 Sam Ba,, g 3 3
r t_cindonderrv Daks 1 721 Tea-,I vv 8 3 3 72
Oa''r Meadows 1010 To A.; ev 13 2! 3 '72
Ridge Crp,t Ant, 13(1 U tj,allat; Tlr,ive 8 3 3 72
Sin ginq oats J07 Loop CSFJ, N. R 3 3 17.
Fairway Viilas 192'-1 RUCde1l 9 :3 3 81
13ak Apartments 42r, Tiornard 14 3 3 126
Woodhil i Ar,ts 1418 'iea<:1 F v i 3 3 18 1
41 F.?
Adorns Evtermin,atinu 1^i),1 M i:tnr~Y. 1 4 1 4
Ponzea Ann1 isn,-e J11 l!niver,i kv. F: 1 1 1 4.
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ATTACHMENT E Page 8 of 11
KK4 zo her
Pion rhn fr,r Size Per 1 ,.if c t t rat'u d
SCr~i~n
"t15',u. .r r Sy"VICw
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pnart,+ntc _
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F l cu;r ii✓ lnutr.n
F t. h' ,rth'i El
61 PIS
"nnest John`, C,add'v 2604 Al
1=~
NwinIa 'ntUrPrinP 117 lam?, 1 4 EJ
6har t stoil 1 F f t1
t • Warm m 1
Short: Stan C:ar-wach t. Wr,rtn 1 el
G
Mob 1I station 1 2 g
7400 1-a'E W its, 1 4
I elsoy HoI 1 o.a 12
' E 1 1
SllndaV Hoc.i'.-e AptsI= Ave 4 12 Vineyard pot 2u^ Ave, h1 4 3 17 r'
`1 iJC Ukmc` 1
F'ettl a fi'e taur,ant 4 "t Ft: • Wnr'th '3 12
Church's ChUl:en `
1000 Ave.. L: 1 4 ~r,i
1 4 Wondh i l l pot 6
1400 yea nor
r~ 2 4 3 -
Pacysu Cronn na :.411 Collwrado i4
Sunburst 01 ace J 1 4 =1 84
lU:~? Pall,~s. hive 7 4
3 84
3'2
A I K Electric
r ~
3rli L1ntvE-rsity,
{ Alan Timmer Ins. E 1 6 1 331 Dallas Drive 6
€ C& S Carwash 205 _r5 _nop ;Pall N. 1 6 1 6
Christmas Trees V
1
2317 University, W 6
Denton Co. Title Hla 1 6 1 6 4
400 Cirroll
Elks Lodge 1 I 6
E 28 Oak, p. , 6
1 6
f Gulf Station 1205 University, 1 F 6
IlOwriy Coady 1 6
1120 1-07E North 1 6 ~
Peanut Patch 1 6 1 6
Place behind Tcavdoaunr,1 701 Aniversity, w 1 6 1
Tea r r 1 6 6
Provident Hank 2220 San :Lar_>nta 1 b
W'el dons 1 6 1 6 i
:345 Hickory, 1 1 6
Al's Furniture 11:7 McKinney, E. 1 6
A&M Plumbinq 1 6 2 12
1020 Duncan 1 6 2 ~
Certified Welding 3526 UniverGity, E' 1 6 12
Den Tew Suorat v 1226 Duncan 2 12
rooters Western Wear 6409 ?_q4 Nora, 1 6 2 12
Gene Gohll:e 1 6 2 12
02 7 Mckinrimv, 1 6 2
HuTchor Camplar;r 611 Kimberly 12
Cndu,tr ia1 Comnanent 170 shad,,. Olt-, 1 7 12
Jim Hardin F'?int 7 1 6 ' 12
10 010EII1r1BV, F 1 h
WK Car Care 419 Eaqlp
12
Lawn Land 7J4 Teal 1 ja pr i yr
j M P Metal Prodr.n,_r ; 1 6 2 12
1
Marty Canotrur,tion Ronnie Pram 6 1"cF innerv, F, 2 12
Matsu Fota.nicrl 1 1 E, 12
10 17 r.an v not 1 6
Moore' s 3921 Nor,,? 1 2
Morris Irick Wr, ewor 2i)r) J f' 12
Callas Drive 6 A 12
M-Fsanb' H i c I of-v 6
Trwn Country Qrd6 200 K grey 12
Victoria firn.ge.re I 6 2 12
419 lr,~cus..t,. S.
400 lKiverrn1ty Fl arr+ 2 12
,
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ATTACHMENT E Page 9 of 11 '
k'
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of FDp~ vire°_. Sp-r- Vice
Cu .tume, ~r:dreesLh,u.ants,r=s ,i.rc F~;a WFe21' Level
F?p e Cr FQi If ir_! ir7ne 1 1
h 3 lJ
C. rr ql l Lourt~c Err of 3 18
E c 0 1 1rUCF 5tc,r7 ~_Jniversity, lJ 1 f,
1 12
Fier i ka9e En r, Ti-o_;1 c'r b 3
Lon- Star Car Wa'.;i L zl ls,. Chive 1
Rus<,,e11,= 91 C1 ty, h 3 lE3
R'?'R motor F.1 Lor.urst , N. 1 6 lc2
Smitty's F1 onr !:over 1815 E1 ~n, t~. i 6 3 iG
Tex acO laz3 r.1 ,T, rl, 1 a 1:~
TJT 'WhNe1 A;1e 3101+ ~t. Werth 1 6 a 18 /
Wanner. Ceramir_s 3?6 '1_non ',L19, N. 1 6 3 18
Zenith Cleaner,; 511 i- t. '~nr+fr i h 3 l8
f All le I's rii- h Eanch 1 h 4 ^^<4
i Church',, ChicS en ~i1il pe11 1 6 4 24
I~el i GUicl: 7c>,aC0 1 E'orlnie Pree 1 6 4 24
Denton Plaza Carpet 2317 University. '1 6 4 24
Yelloar Fuse '731 Ft. Werth S 6 4 24
Zoom Zoom, I_octl=.t, S. 1 6 4 ~4
Ri,rger Fans f-oap 280 S. 1 6
Jac4; in The Par; 22<?+l 1-35F Sr_>>,th 1 6 7) 3!'
Oriental Fry & Grill 15119 iIalone 1 6 5' 30
Fi9g1 V Wiggly 82:4 Lin iversity, W 1 6 5 3h M
F'i991y Wiggiv 619 Sherman, F. J. 6 air
Figgly Wiggly 3601 McKinney, E. 1 6 5 3Cr 3onie 725 Unive?r_;ity, W 1 6 5 30
'
University City 90G Bern,nrd 1 6 =~'.r +
What ASur qer 71'~ F t . biorth 1 f., 30
Burger Ping 16 7 Fiagle 1 6 6 36
E. Mchinney Bus Par! 7;rr Mc.F'inney, F. 2 6 3 36
36
{ Fouts Field I-l' ? 6 3 3
6
Salem Fid9e I:ri i_nndcsn+!erry
Texan Picki,,p 21i.r1 Prairie. 1 6 f., 36
4n 7i, 1-3`_ Nnrth 6 4 4a 1
Denny 6 4 48
Knights C+.+,tom Cabin llll Shady 0-1kE ` 60
Catfish King 22:'0 University, W 2 ~ 4J
Hal iday Inn I`_-l40 na11a, Drive 60
F rpner~ ~,li 1_InivPrritY . W 2 6 ❑ 60
Hol l yhil l r Ants ~iin'i l_crndonderr y 4 6 3 72
Snut,hridge Lmtd .,436 South 3 6 4 72
+ Lora Let Fay 1 Lnno IeG. N. 6 3 Sir
I MaC! P~~rl 4r,n otylrr Lan- 6 6 3 ?8
!I West.wind 171,? 5: m E+ac„ 7 6 3 126
Fhcic,nix Apt, 3'1,'3 F+UdrlrI l 11 1, 3 196
f I13
~ I F.1 ChecW ?/1E-~n lJnivar,-i,tv. F' 1 t3 1 b
EZ C hec,' i t F.nyt e 1 R, 1 F3
El r,hec1f i.ACll n t p 1 F
1;rC?.flrl i-'rodur-1_o', l1e't Eia11 + r:r-1 vrn 1 El 1
t1:1 i'.1} Y 3 F
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ATTACHMENT E Page 10 of 11
u tr., Fr. tr,1,:~s
r'o of E=,,timatF. ri
rtrnat° N °f ` W=e Service
ArCrB ut,r.ater; is F,,r
1E
Hen Ya F.~, o E? rL r~
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eCo. 1'„iilr I3=~ ,IVur•t:;
Da ton i
:t F kart; 16
1 8' G
Fi9lity F(,1r t _in,her ;:',11 1-1nivEr„i,tv, f? 1
E: CnE' o S
7(,1 I_nionderrv I 8 16
EZ C"hec Mc~, inrIey, F , 1 r3
E. Z Checf 16
FZ Checl. No. 6 F 13 F t. Wrr-Ch 1 8 ^ 16
Cv`ldU.3te ADt 7 F rairi~. 1J. Ib
1 Fi 2 16
icwdv Poodv J" (16 I 3 °_~E th 1 11
HOWDY I'.aocly Gir f t. Worth 1 16
f3
Murray Lighting Ai_) 16
q Loan "e N, 1 13
Fier 1 Jo7 1South 16
1 8 2 16
Tire Recap I'1cr':inrrey/Mavhil l 1 g ,
Vi 1 1 rge Office Par; I 8 1
Ft . Wr,r th 16
16
Advantage Housing 3501.1"ayhiI1 1 8 3 24
Denton Co. Jail Mckinney/Woodrow 1 £3 3 24
Denton Floor roverin 5,23 Elm. N. 1 8 3 24
Eckerds 910 Univer°sity, W 1 £i :3 1
Revco 11,113 AvF . C 1 8 3 224
4
DE40 Flit 82G locust, S. 1 6 4 32
ChL'Ckwagon 301 Sherman, W. 1 8 4 3`
Foxworth Galbraith .^.88 Mr--Kinney, E. 1 8 4 32
M.E. Moses QC16 University, W 1 e 4 32
Teasley S4 Shopping 1776 1L,i lev 1 H 4
True Value Hardware 610 Univer-;ity, W 32
1 F3 q 32
B1 ac1 Eyed F'ea South 1 8 5 40
Cotter's 2229 I-73`.E South I B 40
Wendv's 2213 1-3"d SOUt,h 1 U It,
40
WesCern Auto 110 University, W
WhAtABiur er 1 El 4!1
9 1701 Mal onP 1 8 g 4f1
riggly Wiggly %'2 Acme 1 8 6 40
f
Ramada Inn 9,0 I-35E South I F3 6 46 1
Revco 724 University, W 1 8 6 46
Grandy's EiCB University, W 8
Moore DOsiness Forms 110(1 1-3F,E South 80
2 8 6
Afjple Creek 161u MLi'inney. F. 4 8 3 9 96
1'roger s : 31 Lone :99. S. R 6 96
MrPonalds-, ?r?6 lJriversity, W ^ 9 6
96
McCona 16r,ri 1-35t: Nnrttr Ii G 96
?he Gazebo A I' r°rrnl II 3 96_
c'C 7488
tfr,ive+rsity of North 7e
4 1 8
° 4 2 32.
4 ? -4
li! 4 6 240
6 16 1J
t 3 -4
b ti .
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ATTACHMENT E Pale 11 of 11
r'
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CU rotC-IT1?r• irtr F'=c lL~d1i-15}P*^`: 6138 FW>E!ti L.f9V21
P11 tcunt intled? 1 t S .a46
i E3 49
2 J 3 24
18 FI b f364
1 9i r;'
Note,: 1. 1.` thru 4 rut~ir v~rd cnntairier: ArF sine load rrr fr_nt load.
and P ctib is `✓nrc! ccin t. 31 ner5 rp all fri)r,t lnad.
The lJnivertY of North Te;,as owns their con trinerK
and the✓ re all front. lead.
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ATIACHMENT F, Page 1 of 2 '
CITY Of DENTON 1215 E. McKinney l Denton, Texas 76201
MhMURANDUM
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DATE: September 8, 1989
TO: Jonn McGrane, Executive Director of Finance
ff FROM: Frank 11. Robins, Executive Director
for Planning and Development
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SUBJLCT: DELETION OF URBAN PLANNER POSITION IN FY 90 BUDGET
'ftie deletion in the FY 9U budget of a currently vacant urban
planner position in Gie planning section of the Planning and
Development Department will have the following impacts:
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1. Development case processing will not be lengthened.
2. With the slow down in development, the planners in
development review can assist in undertaking the
following major planning projects:
3 a. Rewrite of tLe subdivision ordinance.
b. Rewrite of and additions to ttie zoning ordinance.
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c. LIP.
d. Entranceway Plan. E
e. Annexation Plan.
i f. Greenbelt Plan.
f g. Thoroughfare planning.
This is to say that our planning program will
agressively continue to find comprehensive solutions
to current issues and position Denton to meet future
needs.
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ATTACHMENT F, Page 2 of 2
Memo to J. McGrane
September g, ly8y
Page 2
3. liuwever, the degree of responsiveness to the needs
for data or information for which substantial
research or data gathering is required will be
somewhat slower; that is, it may take longer to
acquire the data.
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ATTACHMENT G Page 1 of 2
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ATTACHMENT G ?age 2 of 2
DEPARTMENTAL RESPONSE [IM LS
EMERGENCY YON-EMERGENCY TOTAL
JANUARY THRU JULY 1989 5.03 12.68 12.16
JANUARY THRU DECEMBER 1988 5,17 13.27 12.63
JANUARY THRU DECEMBER 1987 4,75 12.52 11.83
JANUARY THRU DECEMBER 1A88 4,59 12,21 l1 d9
DISTRICT 102 RESPONSE TIMES
` EMERGENCY NON-EMERGENCY TOTAL
JANUARY THRU JULY 1989 4.09 10.80 10,20 ,
JULY THRU DECEMBER 1988 4.04 10.91 10.22
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ATTACHMENT H
CITY of DENTON / 215 E. McKinney / Denton, Texas 76201
MEMORANDUM
DATE: September 8, 1989
TO: Lloyd V. Harrell, City Manager
FROM: Robert E. Nelson, Executive Director for Utilities
SUBJLCTt UUSK TO DAWN LIUHI'1NU RATE INCREASE
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The rate increase for dusk to dawn lighting would amount to
approximately $13,OU0 in revenue to the Electric Fund. If this +
rate increase were not approved by Council, then the $22,000
loss in revenue would have to be recovered from cash reserves in
the coming year.
In the long-term the actual cost of service for dusk to dawn
lighting would have to be recovered from another rate class,
thus increasing rates artificially. This would be inconsistent i
with the cost of service philosophy used to develop our proposed y
rate structure, but may ue undertaken as a policy if Council
expresses a desire to Maintain dusk to dawn lighting at current
levels,
If I can provide further information regarding dusk to dawn
lighting rates, please advise.
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ATTACHMENT I Page 1 of 2
TENTATIVE SCHEDULE
EMPLOYEE HEALTH INSURANCE PROGRAM
SANV81W YON LULL PROPOSAL
IMPLEMENTATION
SEPT04BER TARGET DATE
1. Complete bid specifications, 1. Receive Bids - Sept. 14, 1989
publish, receive bids and analyze
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2. Analyze sufficiency of
local medical providers: 2. Analysis: Week of Sept. 25 -29
-Doctors
-Hospitals
3. Analyze sufficiency of E
Dallas and Ft. North medical
j providers
4. Finalize Plan Design details 3. Complete Plan Documents -
(coverages, deductibles, cc-pays, week of Oct. 2 - 6
documents
5. Develop and finalize contracts 1. Prepare Back-up and discuss
with Sanus/New York Life with Executive Committee
Oct. 3, 1989
OCTOBER TARGET DATE
6. Work Study Session with City 1. Present Preliminary
Council on Preliminary Recommendation to City
Recommendation Council - Oct. 3, 1989
7. Obtain Legal Review.
t , R. Recommendation to City Council 1. Present Recommendation to City
Cou:,cll - Oct. 17, 1989
j 9. Arrange extenslon contract9 with 1. Extension Contracts for each
E' - August International insurance service - 30 days:
{TPA, UR, PPO Access) Oct. 18 - 27
- IPA
- Stop-loss insurance
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ATTACHMENT I Page 2 of 2
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10. Arrange contracts with August 2. "Run-off" Claims Processing
International for °run-off" for claims incurred by not
claims paid Sept., Oct., tiov.
Oct. 1B - 27
11. Communicate cancellation of
Contracts with 3. Cancellation of Contracts
- August International Oct. 18 - 27
- IPA
- Stop-loss Carrier
12. Develol employee communication I. Finalize Fmployee open
materia's Enrollment Meetings and
}laterlals - Oct. 16 - 20
-Memo to Employees r
-Materials (Video, Handouts,
sign-up forms, etc.)
-schedule of Meetings and
li Location
NOVEMBER TARGET DATE
13. Conduct open enrollment with 1. Employee Open Enrollment
employees and assist Meetings
with selected options.
550 employees
j 30 employees per meeting
approx. 30 meetings
I 11/2 hours each ~II
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i - Nov. 1, 2, 3
- Nov. 6 - 10
- Nov. 13 - 17
- Nov. 20 - 22 +
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14. Complete administrative details 2. Input and finalize changes to
(deduction changes and input, computer - Nov. 27 - Dec. 1 f
produce new employee/dependent
identification cards, etc.)
DECEMBER ~ TARGET DATE ~
15. Complete Implementation 1. New Insurance deductfors on
payroll checks - Dec. 15, 1989
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i ATYACHmENT J
CITY OF LEWISVILLE ASSESSED VALUATION/TAX RATE
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LEWISVILLE LEWISVILLE OENTON
Assessed Valuation Tax Rate Tax Rate
1989-90 $2,094,346,403 .4883 .6240
~ 1988-89 2,108,719,593 .4807 .5928
1987-88 1,9861726,601 .4329 .5900
1986-87 1,719,35n,110 .4095 .5900
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