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HomeMy WebLinkAbout11-07-1989 AGENDA CITY OF DENTON CITY COUNCIL November 7, 19B9 Work Session of the City of Denton City Council on Tuesday, November 'l, 1989, at 5:30 p.m. In the Civil Defense Room of City Hall, 215 E. McKinney, Denton, Texas at which the following items will be considered: Note: Any item listed on the Agenda for the Work Session may alsu be considered as part of the Agenda for the Regular Meeting. 4:30 p.m. 1. Tout of transportation routes on Locust and Myrtle Streets south of Eagle Drive. 5:30 p.m. 1. Hold a discussion regarding exempting aircraft from personal property taxes. 2. Presentation and discusaion of the DENCO E-9-1-1 proposed budget. 3. Hold a discussion retarding Planning and Zoning Commission's recommendation for the Cepital Improvement Plan. 4. Hold a discussion on the proposed revisions of the Subdivision and Land D2velopment Regulations. 5. Executive Session: A. Legal Matters Under Sec. 2(e), Art. 6252-17 V.A.T.S. 1. Consider action in Denton _County_s._City dnd In Rec_Fl(iw 4 r B. (teal Estate Under Sec. 2(f), Art. 6252-17 V.A.T.S. 1. Consider condemnation of a drainage easement on Brandywine Street. C. Pereonnel/Board Appointments Under Sec. 2(g), Art 6252-17 V.A.T.S. 1. Consider candidates on the Denton Central Appraisal District Board. I~ i I ~ i City of Denton City Cuuniil Agenda November 7, 1989 Page 2 2. Consider appointments to the Animal Shelter Advisory Committee, Building Code Board, and NCTCOG Regional Transportation council. 3. Consider appointments to the Lake Information Exchange Committee. 4. Continue annual performance evaluation of the Municipal Judge, City Attorney and City Manager. Regular Meeting of the City of Denton City Council on Tuesday, November 7, 1989, at 7:00 p.m, in the Council Chambers of City Hall, 215 E. McKinney, Denton, Texas at which the following items will be considered: 7:00 p.m. 1. Consider approval of the minutes of the regular sessions of August 1 and August 15, 1989, the special call session of August 22, 1989 and the work session f of August 29, 1989. 2. Receive a citizen's report from Mr. Bruce McMahon regarding the sign ordinance. 3. Receive a report from Carl Anderson representinq the Park Board regarding the curtailment of hours of operation for the City of Denton Recreation Centers, f 1. Receive a citizen's report from Mr. Frank Dalton representing the North Lakes Advisory Board regarding the curtailment of hours of operation for the City of i Denton Recreation Centers. 5. Presentation from Norm Thomas, Mayor of Argyle, to discuss wholesale wastewater eer.vices from the City of Denton. 6. Public Hearings A. Hold a public hearing regarding access to the Eagle Point Subdivision specifically involving South Locust and Myrtle Streets. B. Hold a public hearing and consider adoption of an ordinance providing for a change from Multi-family One (MF-1) and General Retail or Single Family Seven (SF-7) to Light industrial (1,1) on approximately 21.9725 acres of land. (The Planning and Zoning Commission recommends approval.) Z-89-Oi6 I i I i r' City of Denton City Council Agenda November 7, 1989 Page 3 I C. Hold a public hearing and consider adoption of an ordinance providing for a change from Multi-Family One (MF-1) to Office (0) for the Owsley Park Addition, Lots I and 2, Block 9. (The Planning and Zoning Commission tacommends approval.) Z-69-013 D. Hold a public hearing and consider adoption of an ordinance amending Rrticlo 17, Signs, Appendix B. Zoning of the Code of Ordinances to provide for amended setback requirements for signs. (The Planning and Zoning commission recommends 4 approval). ~I E. Hold a public hearing and consider adoption of in ordinance amending Article 4.04 of Division I of Chapter IV of Appendix A, Subdivision and Land Development, of the Code of Ordinances to provide that no sidewalks shall be required for developments along certain Airport runways. (The Planning and Zoning Commission recommends ` approval). 1 7. Consent Agenda Each of these items is recommended by the Staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the City Manager or his designee to implement each item in accordance with the Staff recommendations. Listed below are bids and purchase orders to be approved for payment under the Ordinance section of the agenda. Detailed back-up information is attached to the ordinances (Agenda items S.A, 9.b, 8.C). This listing is item Consent Agenda to allow Co'~acil Members to discuss on the prior to approval of the ordinance. A. Bids and Purchase Orders; 1. Bid #9976 - Water Works Improvements 2. bid #1013 - Oak, Bryan, Fry Street Utilities 3. Bid #1020 - Elevated Water Storage Tank Painting/Repair 4. Bid 01029 - Irrigation Supplies for Denia 5. PO #93337 - T. K. Q. Equipment Rental Co. I ~ Ir _ . . I ON I City of Denton City Council Agenda November 7, 1989 Page 4 Fl. Plate arid Replats 1. Consider approval of the preliminary plat of the Putt-Putt Golf & Games Addition, Lot 1, Block A. (The Planning and Zoning Commission recommends approval.) 2. Consider approval of the preliminary plat of the Searls Addition, Lot 1, Block 1. (The Planning and Zoning Commission recommends approval with a condition as stated in the Staff Report). 8. Ordinances A. Consider adoption of an ordinance accepting competitive bids and providing for the award of f contracts for the purchase of materials, j equipment, supplies or services. ~ i B. Consider adoption of an ordinance accepting competitive bids and providing for the award of contracts for public dorks or improvements. C. Consider adoption of ae ordinance providing for the expenditure of funds for emergency purchauos of materials, equipment, supplies or services in accordance with the provisions of state law exempting such ,,,rchases from requirements of competitive bids. D. Consider adoption of an ordinance accepting competitive bids and providing for the award of contracts for the purchase of materials, equipment, supplies or services. (Bid 01000 - Suburban type vehicle) E. Consider adoption of an ordinance of the City of Dentor., Texas, prohibiting the parking of vehicles on the south side of Cordell street / Latween Crescent and Fulton Streets. (The Citizens Traffic Safety Support commission recommends approval.) i F. Consider adoption of an ordinance of the City of Denton, Texas, providing for two-hour angle parking on a portion of the 1400 block of Oakland street; and providing for a penalty not to exceed two hundred dollars for violations thereof. (The Citizens Traffic safety support Commission recommends approval.) i j i I , I City of Denton City Council Agenda November 7, 1989 Page S G. Consider adoption of an ordinance of the City of Denton, Texas, prohi.t•lting the parking of vehicles on boch sides of McKinney Ltreet, from its int:tsection with Bell Avenue to its inter3eCt2en with Janie Street, for a distance of 3,852 feet; providing a severability clause; and providing a penalty not to exceed two hundred dollars. (The Citizens Traffic Safety Support Commission recommends approval.) H. Consider adoption of an ordinance prohibiting the parking of vehicles on both sides of Piner Street between Oak and Hickory Streets; providing a severability clause; and providing a penalty not to) exceed two hundred dollars. (The Citizens Traffic Safety Support commission recommends approval.) 1. Consider adoption of an ordinance approving a contract with Freese b Nichols, inc., for professional engineering services in connection with the Lake Ray Roberto off-site facilities, booster station and distribution systrem connections. (The Public utilitteo board { recommends approval). J. Consider adoption of an ordinance reconsidering the non-cost shareable contract and escrow agreement between the City of Denton, Dallas, and the Corps of Engineers. (The Public Utilities Board recommends approval), K. Consider adoption of an ordinance of the City of Denton, Texas, authorizing the payment of funds for completing consultant services as provided for in the agreement entered into with Mercer Meidinger Hansen. L. Consider adoption of an ordinance approving a contract between the City of Denton and the Denton City County Day Nursery. (The Human Resources Committee recommends approval). M. Consider adoption of an ordinance approving a contract between the City of Denton and Denton County Friends of the Family, (The Human Resources Committee recommends approval). I i I I i I I I t City of Denton City Council Agenda November 7. 1969 Page 6 N. Consider adoption of an ordinance approving an ' agroement between the City of Denton and Services Program for Aging Needs (SPAN); authorizing the Mayor to execute the agreement; and approving the expenditure3 of funds therefor. (1 he fluman Resources Committee recommends approval). 0. Consider adoption of an ordii.ance approving an I agreement between thci City of Denton and Services Program for Aging N(;eds; authorizing the Mayor to execute the agreement; and approving the expenditure of funds therefor. (The Human Resources Committee recommends approval). r P. Consider adoption of an ordinance of the City of II Denton, Texas authorizing the City Manager to execute Amendment No. 1 to an agreement between the city of Denton and Coopers & Lybrand, Inc. relating to professional consulting services. 9. Resolutions I A. Consider approval of a resolution casting votes for a member to the Denton Central Appraisal District Board of Directors. I 10. Miecellaneous matters from the City Manager. 11. Official Action on Executive Session Items: A. Legal Matters U. Real Estate_ C. rersonnel U. Board Appointments j 12. New Business: This item provides a section for Council Members to suggest items for future agendas. 13. Executive Session: A. Legal V-aLters Under Sec. 2(e), Art. 6252.17 V.A.T.S, B. Real Estate Under Sec. 2(f), Art. 6252-17 V.A.T.S. C. Personnel/Board Appointments Under Sec. 2(g), Art 6252-17 V.A.T.S. C E R T 1 F 1 C A. T E ~I 1 I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the - day of 1959 at o'clock (a.m.) (p.m.) 3197C CITY SECRETARY i i +I Il k i I , ' I i I i I I I I l I i i I I i i i I E r CITY of LENTON / 215 E. MCKInney / Denton. Texas 76201 MEMORANDUM I~ llATE: November 1, 1989 TO: Lloyd V. Harrell, City Manager NIP.U: John F. McGrane, Ex-.cutive Director of kinance I'ROA Jim L. Bunyard, Treasurer SUBJECT : TAX i:XEMPTION OF TANGIBLE PFRSONAL PROPERTY ! r Effective January 1, 1990 House Bill 82 provides that all tan,;ibl! personal property other than manufactured homes that is not held or used for the production of incom. is exempt from property taxes. Council may act and rescind this action by following certain guidelines as outlined in the attached. A key area that this House Bill impacts is the tax on aircraft. The information below highlights the six year tax history on aircraft maintained on the tax roles at the Benton Airport. Year Number_ of Accounts fetal Assessed 'total Collected ~J 1989 73 $10,514.82 N/A 1988 75 9,382.33 61729.09 1987 91 11,876.32 7,182.65 1986 83 110786.00 7,715.91 1985 61 90879.00 61166.37 1984 49 6,027.00 3,772.47 The dollars are not enormous and the impact of exemption from a j i Jollar standpoint is minimal. Monies not collected in the I i current year are referred to our tax attorney for collection. j Also attached are the draft minutes from the Airport Advisory Board on Octeber 11, 1989. On page three, Item IV, Public Session, Paragraph C, the board voted unanimously that the City ! not tax airplanes under the Ad Valorem tax process. A brief explanation of lb 82 and actions to rescind are attached. E ' i t h i Ii I I Memo to Lloyd V. Harrell November 1, 1989 Page 2 Also, I have attached a recent article from the Dallas Morning News regarding the City of Dallas and their approach to House Bill 82, (r - 1 If you teed additional information, please advise. 7 m=. un ar JLB:af Attachments 4944F i a i i i If J I I ` I E i Y Sec. HB 82 amends Sec. '11.14, eftc~ctive January 1, 1990. Thy amendment Provides that all tangible personal property, other than manufactured 1100ic2s, that is not held or used for production of income is exempt from property taxes. However, the goverriint body of a taxing unit may by official action continue to t~jx the property. Before doing so, the governing body of the taxing unit must hold a public hearing on the matter. Before holding the hearing, the i governing body must publish four half-page n ~ newspaper Navin > > notices in a f, gcrlctal circulation in the taxing unit. The first notice must be published no later than 30 da s before the public hearing. The rernaining three no i y ticcs must be published within 10 days of the date of the hearing. At the hearing, the taxing unit must allow interested persons to speak for or against taxing the property and the governing body must find that the action will be in the public interest f j of all of the residents of the taxing unit before electing to continue taxation. The taxing unit will bear the entire cost of appraising tiie 1i )ro perty. , I s f r ~ I f I I i i I j ~ r f i MINUTES AIRPORT ADVISORY BOARD October li, 1989 CHAIRMAN - DAVID ARNO THE REGULAR MEETING OF THE CITY OF DENTON AIRPORT ADVISORY BO RD MET WEDNESDAY, OCTOBER 11, 1989, AT 5:30 P.M., AT THE DENTON AIRPORT CONFERENCE ROOM, DENTON, TEXAS. MEMBERS PRESENT: Fick Woolfolk, Don Smith, Gene Wright, and Nancy Jane Hundl2y. MEMBERS ABSENT: David Arno, Don Williams, GeorgF Gilkeson. OTHERS PRESENT: Rick Svehla, Deputy City Manager: 1 J-je Thompson, Airport Manag^rj Jim Huff, Air Denton, Inc.: Tony Riley, Air Denton, Inc.: Bruce Brown, Brown & Browns Penny Britton, Fox-511 Joel Derrington, Retired Pilots Bert Mahon, A1: Denton, Inc. 1. Considered the minutes of the regular meeting of September 13, 1989; minutes were Iapproved as written. II. Methods to Increase Airport Revenue. A. Airport Manager, Joe Thompson, offered the following suggestions for Board discussion. 1. Have parking fees fo: single engine and twin engine light aircraft that fly into the Denton Airport for a short stay to visit or oo business. This would replace the 24-hour or 1 overnight parking fee of $3.00 and $5.00. 2. Heavy jet traffic would be subject to a flat parking fee, or by the Maximum Gross Certified Landing Wright at xxO per 10000 pounds. After all members and some air£ort tenants present at this meeting expressed their views, the Board elected tt~ take no action to change parking fees at this time due to the lack of traffic. B. Joint Developments. Joe Thompson, Airport Manager, asked the Airport Board what direction they wished to pursue in bringing new developments to the oenton Municipal Airport. II I I Airport Advisory Board Minutes October 11, 1989 Page 2 Options discussed included the ^.urrent method of Jand Lease by square footage and a new method of oint Development with the airport receiving revenue from a percentage of profits. The issue of tax abatement was reviewed with all Board members agreeing this should be used according to the number of jobs that would be generated in Denton. The Airport Board discussed the various methods and requested that any company or person seeking a lease at Denton Airport make a proposal with all their requests in writing to the Board for review. C. The land rentals for Airshows were discussed by the ~i Board, with no one familiar with the current flat fixed fee per day. Penny Britton, Fox-518 said she had some history on airshow fees and that she would get she information to the Airport Manager for i further research. III. Airport Manager's Report. A. The Airport Board was updated on the Alliance Airport Airspace Docket No. 89-A5W-24 and the request of fl Howard with the F.A.A. as to a time frame for removal of the Port-A-Port buildings from the F.A.A. parking ramp. B. Denton Airport has had several problems with vandalism. Someone had been drinking beer and left the bottles at the end of Runvay 17 North. Also, approach lights were 6oken out and runway light covers were stolen. Due to the recurring problem, I Joe Thompson, has requested Captain Dodson to try and provide more police coverage on Friday and Saturday nights at Dencon Airport. Also, Bruce Brown was asked to install a a,ntrol device on his lease to keep cars from driving onto the taxiway. The Airport Board made a votion and it was seconded that any police or fire calls made at Denton Airport require copies of correspording reports sent to the Airport Manager. II Ricka Wool:olk requested that a video camera be kept E that repolice sergeant's sponses to emergency vehicle may fire e r vehicle II . so C. A report written by Ross Litman, Jr., Emergency Management, explained the findings of the C.A.A. and N.T.S.B. concerning the aircraft mishap that occurred September 61 1989. A discussion by the i i I a Airport Advisory Board Minutes October 11, 1989 Page 3 Airport Boar6 was followed with a request to continue reviewing radio communications still needed on Denton Airport. D. The final copy of the private pad site lease from Legal was discussed by the Airport Board with no questions raised. IV. Public Session. A. Bruce Brown and Bert Mahon requested information concerning paving of the dirt road that leads into their lease. Rick Svehla explained the busy schedule of the paving crew and the plans they have to begin the road in question as soon as possible. Rick Svehla pointed out to Bruce Brown aitid Bert Mahon the availability of City labor for paving the 42 easement between their leases. The materials for paving the road would be the responsibility of I First Financial Resources, Inc., Bruce Brown and Bert Mahon. Rick Svehla will acquire a cost estimate and time frame for Bert Mahon and Bruce Brown. B. Jim Huff announced Air Denton, Inc. is prepared to build another large hangar at Denton Airport. The color scheme 0," consist of dove gray on the side walls with n hite roof. Gene Wright, acting Chairman, advised Air Denton, Inc, to deliver the plans to Joe Thompson, Airport Manager, and the 1 Board would meet in special session to expedite the approval process. Joe Thompson, Airport Manager, informed the group that the F.A.A. requiLC~ form 7460-1 for approval before construction may begin. C. Tony Riley, Air Denton, Inc., requested information on the City's policy concerning Ad Valorem taxes, specifically H.B. 82- Personal Property, an amendment to the Texas Constitution approved by the state voters in November 1987, and signed by the Governor, effective January 1, 1990. This amends Section 11,14 of the Tax Code to exempt from Ad Valorem taxation all tangible personal property other than mobile homer; that is not held or used for the production of income. Local taxing units may continue to tax the exempted property by official action of the governing body after a public hearing, The Airport Board motioned and seconded with all members voting yes, that the City not tax airplanes under the Ad Valorem tax process. I III f 1 I x f I Airport Advisory Board Minutes October 11, 1989 Page 4 With no further business, the Airport Board adjourned at 8:00 P.M. The next meeting is scheduled for November 8, 19891 at 5:30 p.m. in the Denton Airport Terminal Building. j 1 { II f I i I I E t { i I ?423g cavdplane tax may ; be endhir City options include raising property rate 1lY Mvid Jac! tea City'ponders whether S+ollWrhr1e11CeDdic~MaraloetreRY Daiias fllidhce dificets wlti ask tiie city Cuuitcli to dd itoiliiitg to ~ ~ g~'~0f Wednesday - llioteby ellniliiatllig ; the city properly (bit till private ou ldinobiles dnd airtralt Continued from Page 17A. cause the 2.40-cent increase applies out the officers blsd tvltl risk the diction In the state still taxing auto- to all commercial and residential council td cohsidec tdislag the lox mobiles," Ms, Morrell said. "We're toxpayers, nat just people who own tale next ytdk to'xakli Up the differ. the only jurisdiction in the county private tors. etice. Still, staff ineintiets say hoine• doing that." "We think the benefit to the owners Will sdvemoray. The council has three bosic op• homeowner will actually be less In 00i 4olct9 opprdved bit tions, according to a city finance re- taxes," Mr. Evmissaid. . . ametidtneitt to the Texas CohsliUt• port. One is to call a public hearing Officlals say the city also would 1 tich ellthitialln6 taxes on persohol and approve a resolution to con. take in more money In the long run ptolfetty llidl floes not produce Ih• Iinue the auto aircraft tax, because collection rates are higher collie. Another option is to let the auto- • for homes and businesses thin for "Iii oat cute, that's oh Pctsottni aircraft tax lapse, but agree to keep cars or airplanes, dutoinubiies acid phtsottal atrcralt;' the same property tax rate. That out till of these projections ns- sold :tdyhe htotteft, tltb tliy'9 tux as- would cost the city nn estimated swna that Property values do vol sessot dlid toilecldt, "Atdulid lite $9.5 millioa in tax collections, the fall, as they did this year. state, south f Ukhdictiohs ore soh report said. "it's too early in the yea( to tell i6xiitg boat9 and recreotlotitil vehl• . A third option would be to elin l• what next year's tax roll is going to ties. Wo'vo hever tatted those." note the outa-aircraft tax but inoke be;' Mr. Evans said. DO Ili passing d law to put the up the dilference by considering a Elimination of the tax would teferelidilm Into effect; the Legisld• property tax rate increase for the also save the city $663,29 In ex- lute give local governments the tip- next fiscal year, which starts Oct. 1. penscs necessary to collect auto-air• ticit of keepilig th tux. To do to, Making up the revenues from craft taxes, officials taid. they !dust hold o public heorihs the auto•aircroft tax would Increase Council members sold they dnd bpprove a tesaluliolt the tax rate 2.40 cents per $100 of as. wanted to wait for the full briefing "Yuu hbve to take fiction Ili otdti sessed value, city officials said, The before taking a position. to kbop ti;' fitlancd diteclot Will. current rate Is 58.83 cents per $100. Mayor Pro Tern John Evans said stdh C. Evans said. Su the owner of a $100,000 house, lie doesn't like the auto-aircraft tax Dutiilg a brielI116 session wlio is taking the 20 percent home. because It Is harder to collect than Wednesday, staff iiiewbers will ask stead exemption,' would face a property taxes. But tie's not sure he tile council hot to lake Thal tictloit. s19.20 tax increase. But city officials wants to increase the property tax "We a.o iedlly the iargUl.MIS, say most taxpayers would save rote to make upthe difference, Please too cl i'Y oh Page 119A money because the tax on the over. ,Tliey have to Unlonce it sonle• oge nt.tomcbile Is SMS. , how," Mr. Evans said. "You've got to Ilonicowncrs come out ahead be. find another tax source," , E I I ' i it I I ~ I s 3 1 I i 1 I1\ i i 5,'3e; DENCO AREA 9-1-1 DISTRICT. 1660 STEMMONS FREEWAY SUITE 295 LEWISVILLE, TEXAS 75467 (22114) 6) 221-0911 i JC September 28, 1989 OCT 2 C~ly qtr'-, i Mr. Ray Stephens, Mayor ct~ I ~rRrrarres oFncF City of Denton 215 E. McKinney Denton, Texas 76201 Dear Mr. Stephens, Enclosed is the budget approved by the Board of Managers of the Denco Area 9.1-1 District at their September 28, 1989 board meeting. This budget has been reviewed by f members of an advisory committee made up of representatives of member cities of the District. A public hearing on the budget was held September 25, 1989. Article 1432e, Section 7(b) reads "...the director shall prepare an annual budget that must be approved by the board and then presented to the commissioners court of each county in the district ...and the other participating jurisdictions in the district for final approval. For approval, the commissioners court of each county ...and a majority of the remaining participating jurisdictions must approve the budget." i By statute, your city council needs to approve this budget. Please be so kind as to schedule the approval of the 1989.90 budo t for the Denco Area 9.1-1 District on your city council agenda. For your convenience, 1 have enclosed a sample resolution approving the budget. We request this resolution be returned within sixty (60) days from this date. Silence will be deemed consent. Should you have any questions, I would be happy to schedule a convenient time to discuss the budget Res ectfully, Marilynn Milo Enclosures (2) I E t r ~a+veyo • xn CITY OF COUNCIL RESOLUTION NO. A RESOLUTION WHEREBY THE CITY OF _ APPROVES THE 19 FISCAL YEAR BUDGET, AS PER ARTICLE 1 32e V.A.T.S., AS AMENDED, OF T11E DENTON COUNTY EMERGENCY COMMUNICATION DISTRICT. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ~ r Section 1 WHEREAS, the City of has been presented the 19 Fiscal Year budget of the Denton County Emergency Communication District, hereinafter referred to as DENCO AREA 9110 for approval, in accordance with Article 1432e, Section 7(D►, V.A.T.S., as amended. i Section 2 THEREFORE, the City of , after complete and careful review of such Budget, efoes Here-Sy approve the same. Section 3 That the City Manager is authorized to take any and all reasonable and necessary acts to comply with the intent of this resolution. Section 4 That this resolution shall take effect immediately froze and after its passage. ~ I PASSED AND APPROVED 0 19 City of , Texas. i Bye Mayor - ? City of ATTESTe I City Secretary APPROVED AS TO FORME I j City -Allorney I r i 1 I I (f DENCO AREA 9-1-1 APPROVED BUDGET FOR 1989-1990 AND FINANCIAL PLAN 1990-1994 ~J 1660 S. Stemmons, Suite 295 Lewisville, Texas 75067 (214) 22t-0911 I~ ! September 28, 1989 i a I i rr:n,.~-:.. l e,..., d. TABLE OF CONTENTS Executive Summary 1 Growth Assumptions S l I '.Revenue Model 9 Expenditure Modc! 10 i Une Item Expenditures 12 Program Budget 31 i I E E i I I I ~ i I i t ~I DENCO AREA 9-1-1 DISTRICT 1660 STEMMONS FREEWAY SUITE 295 LEWISVILLE, TEXAS 75067 • (214) 221.0911 To: Chairman Randy Corbin and Members of the Board of Managers The Denco Area 9-1-1 District 1989-1990 fiscal Ludget is prepared for your review. The budget period begins Octol- r 1, 1989 and ends September 10, 1990. Highlights of the budget are: i i REVENUES are projected to be $580,805 In FY 1989-1990. Growth factors assume a 5.7% increase in the number of access lines from ~ i FY 1989 to 1990 and are bnaed on updat-s provided by GTE and Lake Dallas. Southwestern Bell figures are pending. Total year i revenues in FY 1990 have increased by 6.8% over the current budget. This is primarily due to the increase in the number of access lines from which GTE calculatca the base rate. Revanues for 1988-89, and over the forecast period, have bcen re-estimated to reflect the Public Utility Commission ruling that GTE must reduce their base rate retroactive on customer bills February 1989. TOTAL EXPENDITURES including operating and capital items are projected to be $831,994 next fiscal year while operating expenses in FY 1989 are projected to be under budget auding reserves to the i fund balance. The district has operated in a fiscally conservative posture which has allowed the fund balance to increase to approximately $636,339 to contribute to the 9-1-1 system j acquisition. I t E 3~a This budget also assumes a June, 1990 cut-over. Accordingly, $425,000, or 40% of the purchase price, is budgeted an a down payment for the system, with lease payments of $41,054 for four months of the fiscal year. The balance of the cost is budgeted at $123,162 annually over the forecast period. Accumulated reserves are sufficient to cover the initial capital investment of $42:;,000 and provides for the balance to be financed over five years. This leaves an adequate operating reserve of no less than 90 days i through the five year payout period. E OPERATING EXPENSES are projected to be $365,940. This amount i i excludes capital investment. The majority of the increase is in personnel and 9-1-1 service fees. I Personnel Thls increase is necessary in order for the district to attract and maintain qualified personnel. This year is r critical year for j the District as we will activate the GTE stand-alone system. Personnel are our most valuable assets and there is a need to increase the reward system for the contributions that have been made. It is recommended that this investment be made in our staff. Based on a salary survey of other 9-1-1 Districts and area cities, I have recommended the following personnel changesi Redefine the position of secretary to administrative secretary. This position requires knowledge of Wordperfect 5.0, i Lotus 123, Desktop Publishing. basic accounting and keeping books i on a computer program, as well as the usual responsibilities of a 2 i k - k secretrry handling correspondence and other office duties. I an recommending the salary be increased from $17,400 to 161720. This makes the position comparable in salary with area cities and districts. (See Appendix A) Recommend a salary plan adjustment for the the Database manager's positon. The salary adjustment will be increased over a two year period to $27,216 annually. Proposed increases for 1989-90 will be $ 1,755 and $ 1,461 in fiscal year 1990-91. These increases will occur as time line goals are achieved for system cut-over. These 4ncreases will make this position comparable with other 9-1-1 Districts, and more adequately reflect compensation for the responsibilities of this position. (See Appendix B) In addition to the salary increases stated above, the budget t I ! includes the addition of one full-time Public Educatior and Training staff position for 9 months as well as a permanent part- time staff member. Merit increases of 41 are included for budgetary purposes and are based on pay for performance. 9-1-1 SERVICE FEB is $961740. This represents four vonths payment to the telephone companies and is the direct cost associated with I the delivery of the 9-1-1 emergency telephone service. I `I The 1989-90 budget is a realistic projection of revenue and expenditures. The budget is an action plan that will permit the I installation of seven Public Safety Answering Points in Carrollton, Denton, Denton County Sheriff's offica, Flower Mound, Highland Village, Lewisville and The Colony. It allows for education and 3 ! 4 yliM frNARN~ n.. a e:a re e~ training of the Public Safety Answering point dispatchers and the public, both of which are vital to the success of the Enhanced 9-1-1 system. Respectfully submitted, i Marilynn Milor Executive Director i i i ~I i 1 { i 4 ~l 3 i a..ra ar.mr SUMMARY REVENUE/EXPENDITURE PROJECTION FOR FISCAL YEAR 1989.90 Fund Balance October 1, 1989 S 636,339 Projected Fee Revenues 536,261 4 5 Projected interest Revenues $ 580,805 Total Revenue Estimated Operating Expenses x,5.940 I Fund Balance Prior to Capital Expenditure 5 851,204 or Financing Activities Capital Purchase 9.1.1 System $10040,814 i Resources Committed to 9.1.1 System Aquisition ~ ~ for 1989-1990 year " j Projected Fund Balance at September 30, 1990 $ 385,150 I Balance to be paid in equal payments of 123,162 over four years with remaining balance of $82,112 spread over 8 months in year 5 1 a I, 5 s Fill. `1 A Wt `91 REVENUES FOR FISCAL YEAR 1989.1990 General Telephone S 429,229 Southwestern Bell 64,917 Lake Dallas 12,858 CENTEL 12,853 Muenster 21 Total $ 519,878 Less Current Receivables <94,005> f Plus Prior Rec. 66 Days in Receivables 110.388 Total Budgeted Service Charges $ 536,261 Interest Income 44.544 Total Budgeted Revenues $ 580.805 I i i 6 re;na .~aa~ EXPENDITURES FOR FISCAL YEAR 1989.1990 Expenditures Salaries $110,085 Benefits (17%) 17.510 Total Personal Serv, $127,595 Supplies & Materials 7,691 Contract Services 149,587 Professional Development 14,210 Advertising 30,371 Insurance 753 I k 9.1.1 Lease Payment 17,301 k $347,508 9.1.1 System/Purchase $410054 I Capital Expenditures Office Furniture & Equipment $18,432 9.1.1 Equipment 4n, 443,432 Total Expenses 1831,99 E i i i a • lp9] RtN1'u: t anYa~~T ` ~yFF`M e3•e'~'F'~ I' 1 ~I I I i i 1 t GRO`'VTH ASSUMPTIONS l I I i I ~ 1 I } DENCO AREA 9-1-1 FINANCIAL FORECAST BREAKDOWN OF ACCESS LINES BY PHONE COMPANY & CITY 1988-89 1988.69 1989-90 IM-91 1991-92 1992-93 1993-94 AVG BUDGET f-ESTIMATF R P PROJECTEOPR E T P CTE PFIOJECT R WTH E14ERAL TELEPHONE CARROLLTON - DENTON CO 19,106 19,844 19,947 21,690 23,367 26,017 27,840 7.01% ^ARAOLLTON - O/S CO. 22,229 22,837 93,408 25,158 27,011 26,743 30,444 5.92% ENV1SVILLE 29,708 32,760 33,025 37,353 41,354 45,175 48,954 8.36% UENTON 41 4 I 11"a 43228 45.095 4. Lm 4 TOTAL 112,524 116,939 419,608 129,246 138,776 149 ~ 168,484 617% SOUTHWESTERN BELL :ELINA 'ROSPE ELINA R 11167 11167 11266 023 1,379 1,437 1,514 5,34% : 640 MO 883 914 992 1,115 1,197 7.34% AUBREY 1,672 1,672 1,737 1,792 1,862 1,945 2,020 3,85% CRISCO COLONY 6,990 6,990 7,225 7,460 7,758 8,119 8,429 3.61% WSCO ESSEX 2,465 2,465 2,841 2,644 3,139 3,414 31785 8.96% rAISCO LrTTI E ELM 11588 1,588 104 11768 1,892 2,026 2,153 6.28% AOANOKERROPHYICOUNTY 7,259 7,259 7,622 8,003 6,403 8,403 8,716 3.73% :ARAOLLTON a3 m 21"2 4.?.m 4 1 ~~11 4~?~Q X31 TOTAL 25,970 25,970 27,226 28,501 30,041 31,137 32,581 ' 4.64% AKEOALLAS * 4,100 4,182 4,182 4,266 1,351 1,951 4,395 1.0008 ENTEL ;ANGER 2,382 2,382 2,411 2,445 2,491 2,537 2,577 1.59% PONDER 525 625 532 540 548 556 564 1.44% 3iUM Lm Lm ].W 1.!.45 1.m m im 4.u% TOTAL 4,198 4,198 4,288 4,391 4,507 4,629 4,743 2.47% IUENSTER 8 7 6 8 8 8 8 3.39% RANDTOTAL 148,788 161,298 155 312 _ 166,413 171,685 189,260 200,212 5.76% Average growth calculated aver five) v forecast period. 4Numbers veriKed by telephme company. i S 1 i1 _ r la i RYi I~ ~ FAMH~ I~ it J I`F ~h I II I i i j I REVENUE MODEL i E i I I a ! rr DENCO AREA 9-1-1 FINANCIAL FORECAST REVENUE MODEL 1988-89 1988-89 1989-90 1990-91 1991-92 1992-93 1993-94 AVG C3U >G 7 R£-ESTIMATE PROPO3j2 PROJECTED LF-t0JECTED PSOJEC TQ PROJECTEDGAOW7H 0 OF ACCESS LINES GENERAL TELEPHONE 112,524 116,939 119,606 129.246 138,778 149,135 158,464 6.27% SOUTHWESTERN BELL 25,970 25,970 27,226 28,501 30,041 31,137 32,561 4 64% AKE DALLAS 4,100 4,182 4,162 4,266 4,351 4,351 4,395 1.000At CENTEL 4,198 4,196 4,288 4,391 4,507 4,629 4,743 ?.47% MUENSTER I Z 4 O O O 4 Lm r TOTAL 146,798 151,296 155,312 166,413 171,685 189,260 200,212 51764 PERCENT CHANGE 3ENERAL TELEPHONE 6.18% 3.42% 6.30% 8.06% 7.38% 15.39% 14.20% MTHWESTERN BELL 4.64% 0.00% 4.64% 4.68% 5.40% 9.25% 8.46% LAKE DALLAS 2.00% 100% 2.00% 2,00% 2.00% 2.00% 1.00% ENTEI 2.02% 0.000A 2.14% 2.40% 2.64% 5.42% 5.25% MUENSTER 0.00% 16.67% 33,33% 0.00% 0.0046 0.00% 3.39% AVERAGE 6.6641 3.06% 6,60% 7.15% 6.77% 13.73% 12.6846 Yo UNIT REVENUE 3ENERAL TELEPHONE 4.45 4.33 4.33 4.33 4.33 4.33 4.33 0.00% SOUTHWESTERN BELL 2.35 2.88 2.88 2.88 2,88 218 2.88 0.01% AKE t)ALLAS 2.64 3.71 3.71 3.71 3.71 3.71 171 0.00% ;ENTEL 3.51 3.62 3.62 3.62 162 3.62 3.62 0.00% MUENSTER 3.24 3.15 3.15 3.15 3.15 3.15 3.15 0.00% AVERAGE 3.65 403 3.35 3,35 3.36 3.36 3.31 -3,55% EE ADJUSTMENT MONTHS 8 8 12 12 12 12 12 MA L FEE 8vCOA1E 3ENERAL TELEPHONE 443,923 506,519 429,229 463,816 498,023 535,190 568,739 2.34% SOUTHWESTERN BELL 53,992 73,229 64,917 68,007 71,679 74,294 77,742 1.20% '-AKE DALLAS 10,324 15,520 121858 13,115 13,378 13,378 13,511 -2.73% ;ENTEL 13,291 15,168 12,653 13,162 13,509 13,815 14,218 -1.31% MUENSTER L 22 tl 11 21 21 n`uh TOTAL $21,547 610,478 519,676 658,121 596,610 636,758 674,232 2,01% -ESSCUHR. RECEIVABLES (94,307) (110,388) (94,005) (100,920) (107,860) (11$,140) (121,916) PLUS PRIOR RECEIVABLES 99,075 94,307 110,368 94,005 100,920 107,680 115,140 )AYSIN RECEIVABLE 66 66 68 66 66 66 68 TOTAL BUDGETED FEES 626,318 594,396 636,261 651,206 689,650 629,496 661,456 5,62%' I i ATEREST INCOME 17,366 20,494 44,543 26,959 21,347 17,148 13,624 -25.63%- TOTAL BUDGETED REVENUE $43.W 614,692 560,104 MASS 610,997 648,646 681,080 4.064, I Chr ages hive been meCe to reflect more accurete figures. 9 I ~I LM~~f F ",YP.ry~ I i EXPENDITURE MODEL i I 1 C I I DENCO 9-1-1 FINANCIAL FORECAST EXPENDITURE MODEL 1988.89 1988-89 1989-90 199041 1991.92 1992.93 1993-94 AVG BUOGEI AE-ESTIMATE P .OPOSED PROJEC192 q E E?M= PROJECTED R WTH , .AE WDITURES, SALARIES EXECUTIVE DIR; CTOR 38.760 31,426 40,308 41,922 43,596 45,342 47,160 4.96% DATA BASE MANAGER 24,160 23,539 25,755 27,216 28,304 29,438 30,612 SAD% PUBLICED.ITRAININU 1,667 0 16,875 22,800 23,112 24,660 24,372 9.63%• ADMIN. SECRETARY 17,833 15,035 18,866 19,620 20,405 21,221 ^2,953 8.83% CONTRACT LABOR 1,720 4,066 5,281 5,492 51712 51940 6,118 8.78% OVERTIME PAY am 9 UN TOTAL WARES 88140 79,656 110,085 119050 122,7.9 127~641 132,357 --22.7 3c-NEFITS - LIFE, ADBD 5,0E3 4,395 9,361 12,174 15,826 20,574 26,746 .40.01% BENEFITS - RETIREMENT 51099 0 6,169 7,976 6,295 8,627 6,972 9.82%, 'ICA EXPENSE 1,220 964 1,598 1,696 1,764 1,835 1,908 3.63% SUTA EXPENSE NA m ;m iN iA TOTAL PERM IAL SVCS 97,848 85,340 121,595 141,2% 149,030 159,109 170,432 5.96% OFFICE SUPPLIES 2,806 2,315 2,408 2,504 21601 2,709 2,817 4.00% PRINTING 1,000 036 11369 924 961 999 11039 3,394' POSTAGE 1,804 2,511 2,673 2,730 2,892 3,007 3,128 4.OD% MAPS 8 MATERIALS ,~QQ ad Lt4A 121 m W is 394% FOTAL SUPPLIES & MAT 6,410 6,060 71691 61599 6,863 7.138 7,423 4.18% LEGAL SERVICES 10,500 14,333 24,000 11,000 11,440 11,698 12,374 -2.90% ACCOUNTING 5,051 1,361 1,800 1,890 1,968 2,044 2,126 9.33% PROFESSIONAL AUDIT 3,000 5,966 7,500 2,675 2,990 3,110 3,234 -11.53% OUTSIDE CONSULTANT 15,000 14,400 9,000 4,000 4,160 4,328 4,499 -20.76% PSAP TRAINING 0 0 1,280 0 0 0 0 N.M. EQUIPMENT MAINTENANCE 11680 1,440 2,890 3,005 3,125 3,250 3,380 1861% RURAL ADDRESSING 0 0 0 0 0 O DIST, TELEPHONE SERVICE 5,092 4,895 6,277 6,754 7,024 7,305 7,597 0 N.. 9.19% 91 I PHONE SERVICE 9 Q 14 301.829 313.972 328.458 +~21.5lQ S,~q TOTAL CONTRACT SVCS 40,521 411395 149581 331,353 344,601 358,391 372,726 4.00% AUTO ALLOWANCE 6,500 4,533 6,900 6,240 6,490 6,749 7,300 5.02%' / MILEAGE REIMBURSEMENT 0 11815 2,309 2,401 2,497 2,701 4.00% • PROFESSIONAL MEETINGS 6,260 3,825 5,525 81746 5,976 6,215 MEMBERSHIP 6,722 $02% 400 321 400 418 433 450 488 1.43% SUBSCRIPTIONS w 4 AN In TOTAL PROF DEV 12,610 6,981 14,210 151200 13,808 16,110 11,141 4 37~% CLASSIFIED 600 676 1,311 950 966 1,028 11069 4.02% PROMOTION &MUSIL IFO i'.125 1!}Z Zg,Q~p 14.4 10.400 10.816 136.29% TOTALADVEATISING DYERTISING 9,625 11045 30,371 20,960 10,988 11,426 11,665 62.62% i I i 16 I I i I 1 DENCO AREA 9-1-1 FINANCIAL FORECAST EXPENDITURE MODEL 5938-89 1988-89 1989-90 1990-91 1991.92 1992-93 1993-94 AVG BUDGE T RE-ESTIMATE PROD PROJECTED PROJECTED PROJECTED FROJECTED ROWT I LIABILfTYIPROPERTY 705 491 510 531 552 574 $97 3.99% ELECTRONIC EQUIPMENT 150 133 139 141 150 156 152 4.02% AUTOLIASILITY Z5 '.OQ 104 1( 17 117 122 4.06% i-~ TOTAL INSURANCE 900 724 753 783 814 847 881 4.00% LEASE PAYMENT 5 - OFt . 8,201 6,301 17,061 17,747 19,456 19,195 19,962 4.00Ik LEASE PAYMENTS - EOPT. 9 19* ;40 2U m LQ W 7 56% TOTAL LEASE PAYMENTS 8,201 6,496 17,301 17,997 18,716 19,465 20,243 4.00% TAPITAL PURCHASE OFFICE FURN b EOPT. 11 13 4.41 18.432 ION 1,000 Lm 1m .51.744. TOTAL CAPITAL PURCHASES 11,130 4,413 18,432 1,000 1,000 1,000 1,000 41.74% TOTAL OPERATIONS 166,975 155,450 365,940 $35,177 547,825 $73,919 602,331 13.27%' i EQUIPMENTPURCHASE 9-1.1 SYSTEM 0 10,254 10,264 10,264 10,264 10,264 MONTHS 9 ! il 33 3 13 TOTAL 0 41,054 123,162 123,162 123,162 123,162 31.61% EQUIPT PURCH _ 7 PSAPS ` 9-1.1SYSACOWSMON $73,441 9 425.949 TOTAL 673,441 0 42S,000 0 0 0 0 TOTAL EXPENDITURES 760,416 155,450 831,994 659,339 670,997 696,981 725,493 3.37% NETREVENUES (216,734) 388,232 (251,191) (80,174) (S 1,990) (50,335) (44,413) BEGINNINO BALANCE 248,092 248,092 636,324 385,133 304,959 241,969 194,634 ENDING BALANCE 31,358 636,324 385,133 304,959 244,969 194,634 150,221 OPERATING DAYS 61 1,494 345 189 133 102 76 • CL4ega Live bao made to reflect more ucuree figures. i I I I 11 s ~ r n:=nn sx w.~ a~ I I i j LINE ITEM EXPENDITURES i I I DENCO AREA 9-1-1 DISTRICT LINE ITEM EXPENDITURES 1989-1990 OlT NOV DEC JAN E-B MAR 6EB MAY JUN IUL AUG qEP E 1"PENDITURF S: SALARIES EXECUTIVE DIRECTOR 3,293 3,293 3,293 3,293 3,293 3,293 3,425 3,425 3,425 3.425 3,425 3,425 DATA BASE MANAGER 2,000 2.000 2,000 2,166 2,166 2.166 2,166 2,166 2,166 2,253 2,253 2,253 PUBLICEO.riAA1NIN3 0 0 0 1,875 1,875 1,875 1,875 1,875 1,875 1,875 1,875 1.875 ADMIN, SECPLTARY 1,450 1,560 1,560 1,560 1,560 1,560 1,560 1,S56 1,622 1,622 1,622 1,622 CONTRACT LABOR 433 433 433 433 433 433 433 450 450 450 450 450 OVERTIME PAY Q Q Q Q m AN m 500 500 E~& Q TOTAL SALARIES 7,176 7,286 7,266 9,327 9,827 9,Bu 9,959 9,982 10,038 10,125 9,625 9,625 BENEFITS - LIFE, ADBO 488 534 634 845 645 845 845 845 845 845 845 845 BENEFITS - RETIREMENT 409 415 415 539 539 539 547 547 551 556 556 $56 :ICA EXPENSE 104 106 106 135 142 142 144 aUTA EXPENSE 61 Q Q 101 145 146 147 110 140 TOTAL PERSONAL SVCS 8,258 8,411 8,441 10,947 11,353 11,353 11,596 11,519 11,580 11,774 11,166 11,166 DFFICE SUPPLIES 201 201 201 201 PRINTING 250 0 201 201 201 211 200 200 200 POSTAGE 0 O 0 250 0 619 0 u 250 200 223 223 223 223 223 223 223 223 223 222 222 222 1 NAPS d MATERIALS 4 524 1 QQ ?.44 10 M2 Q m ni Q Q Q TOTAL SUPPLIES d MAT 679 $24 524 $24 774 424 1,493 714 422 672 422 J -EGAL SERVICES 8,250 6,250 750 750 750 750 750 750 750 750 750 750 , 4000UNTING ISO 150 ISO ISO 150 150 150 150 150 ISO ISO ISO PROFESSIONAL AUDIT 2,500 0 5,000 0 0 0 0 0 0 0 0 0 j, DUTSIDE CONSULTANT 750 750 750 750 750 750 750 750 750 750 750 750 'SAP TRAINING 0 0 0 0 p ~ EOUIPMENTMAINTENANCE 0 1,750 0 320 320 320 0 0 320 RURAL ADDRESSING 0 0 0 0 0 0 0 0 1,140 0 FIST. TELEPHONE SERVICE 424 424 424 424 4,44 424 424 424 939 682 682 682 311 PHONE SERVICE Q Q Q Q Q Q 4 TOTAL CONTRACT SVCS 12,074 11,324 7,014 2,014 2,074 2,074 2,394 2,394 27,D94 26,517 27,15S? 26,837 1UT0 ALLOWANCE 500 500 500 MILEAGE REIMBURSEMENT MILEAGE REIMBURSEMENT 500 500 SOO $00 SOO 500 500 $00 SOO MEETINGS 453 SO 50 185 185 185 185 185 185 185 185 185 UEMBE SION 0 0 0 0 0 412 0 2,350 0 2,350 0 SUBSCRIPTIONS RIPTIOMS 100 0 0 33 33 36 33 33 60 0 36 36 TOTAL PROF DEV Q Q Q 3Q QQ 2f 3v 29 10 21 at ! n I.W,3 550 550 748 748 757 },168 754 3,131 719 3,105 9}9 CLASSIFIED 457 0 457 0 PROMOTIONS/PUBLIC INFO USA Q Q Q Q° Q Q 0 0 0 457 0 FOTAL ADVEATIS!NG 29,457 O 457 0 0 0 C Q Q Q Q ~ 0 0 457 p III I 12 I I~ I~ DENCO AREA 9-1-1 DISTRICT LINE ITEM EXPENDITURES 1989-1990 NOV A&Q )AN FEB MAR APR MAY JUN JUL ~ L~p LIABILITY/PROPERTY 0 510 0 0 0 0 0 0 0 0 0 0 ELECTRONIC EQUIPMENT 0 0 J 0 0 0 0 0 0 0 139 0 AUTO LIABILITY n Q Q 22 Q Q Q Q 0 Q 0 0 J OTAL INSUR' NCE 75 510 0 29 0 0 0 0 0 0 139 0 LEASE PAYMENTS - OFF. 1,389 1,369 1,369 1,369 1,369 1,369 1,369 1,369 1,369 1,580 1,580 1,580 LEASC PAYMENTS - EQPT. A Q Q 0 Q Q EQ Q Q 0 Q Q TOTAL LEASE PAYMENTS 1,429 1,369 1,369 1,429 1,369 1,369 1,429 1,369 1,369 1,640 1,560 I .F180 CAPITAL PURCHASE OFFICE FURN S EQPT. Q Q Q 4,WS Q !m 3g 4 606 Q Q Q Q tOTALCAPITAL PURCHASES 0 0 0 4,608 0 4,606 4,608 4,608 0 0 0 0 I (OTALOPERATIONS 53,030 22,718 18,41S 20,359 16,068 20,935 21,617 22137 43,888 41,072 44,776 40,924 i i SQUIPAIENT PURCHASE 9-1-1 SYSTEM 0 0 0 0 0 0 0 0 10,264 10,264 10,264 10,264 MONTHS TOTAL 0 0 0 0 0 0 0 0 10,264 10,264 10,264 10,264 EQUIPT PURCH - 7 PSAPS 9-1-1SYSA000ISITION Q Q Q 4 Q 4 Q Q 425.000 Q Q Q TOTAL 0 0 0 0 0 0 0 0 425,000 0 0 0 TOTAL WENDITURES 53,030 22,718 18,415 20,359 16,068 20,935 21,617 22,137 179,152 61,336 55,040 51,188 i li I I, I i i 13 I 1013 DESCRIPTION SECRETARY PROFESSIONAL LEVEL POSITION WITH RESPONSIBILITY FOR GENERAL SECRETARIL AND ADMINISTRATIVE SUPPORT. MAJOR DUTIES AND RESPONSIBILITIES: i 1. Acts as secretary to the Executive Director and other staff members. 2. Manages the Executive Director's calendar. 3. Handles all the Executive Director's phone calls; handles certain phone calls personally, acting in a public relations role for the Executive Director. 4. }candling the office when the Executive Director is out. This include. in addition to normal duties: a. Opening, stamping, and sorting mail. t b. Making appointments for the Executive Director. I 1', I S. Attends all staff meetings and Board of Managers meetings; responsible for preparation of minutes and assisting Executive Director In preparation of agenda information of Board Meetings. Occasionally attends night meetings. i 6. Board Meeting Agenda book and material: a. Index backup book before Board meetings b. Assisting in the preparation and distribution of the public meeting notice c. Delivering Board Meeting Agenda books to members of the Board of Managers when necessary j 7. Makes all arrangements for Board and other meetings. t 8. Responsible for the functioning of the Denco Area 9.1.1 District offices. APPENDIX A 1 14 I ~I I ~ i s JOB DESCRIPTION Secretary Page 2 9. Assumes partial duties of either database coordinator or executive director in his/her absence. 10. Coordinating activities of staff members as required. a. Making hotel and travel arrangements b. Arrange meetings and conferences t 11. Works with the Executive Director in compiling a monthly financial and operational status report. 12. Coordination for the deposit of checks and the writing of checks :or the Denco Area 9.1.1 District. 13. Responsible for all auditing and purchasing forms, and for posting expenditures to the budget report. 14. Responsible for verifying with the Executive Director the payroll, for the Denco Aren E 9.1-1 District staff i 15. Responsible for payroll and maintains records on staff sick leave and vacation. j 16. Balances checkbook statements each month. 17. Utilizes CertiFlex accounting program for District bookkeeping and generation of monthly financial reports. 18. Serves as Petty Cash Cuslodian. 19. Acts as receptionist for the Denco Area 9-1.1 District offices. 20. Uses WordPerfect 5.0 in typing for the staff. Serves as quality assurance on all Denco Area 9.1.1 Districl documents for form, accuracy and neatness. 21. Utilizes the grapitics functions of WordPerfect 5.0 in assembling information for District newsletter. i I t5 1 JOB DESCRIPTION Secretary Page 3 22. Answering telephone. This includes: a. Answering as intelligently as possible all questions pertaining to the 9.1.1 Emergency Network, b. Routing call to proper staff person. r-------- 23. Utilizes certain office equipment such as word processor, 10-key, micro filming equipment, dictaphone, typewriter, CRT, etc., as need arises. 24. Processes and logs all incoming mail, and disburses mail to proper staff person when the Executive Director has compteted work on it. 25. Making copies of materials as called for in office procedure. 26. Transcribing notes from dictation tapes to typed format. 27. Delivering mail to outside offices as needed. i 28. Responsible for PC database which will include updated names and addresses of all j the participating jurisdictions and their council memhers, news mtdia, volunteer fire 1 departments, participating telephone companies, and community organization. 29. Setting up of adequate Records Management system for the Denco Area 9.1.1 District and supervision of main.:nance, of system. ✓/I 30. Reading newspapers and cutting articles pertaining to 9.1.1 or the Denco Area 9.1.1 District, or any item of interest to the Denco Area 9-1-1 District. 31. Develop and maintain a filing system. Archive Board meeting materials, bid information, etc. 32. Assisting staff members, in any area of work, as requested. 33. Running errands that need a car, such as cashing postal checks, petty cash checks, delivering material, etc. 34. Keeping track of office supplies, reordering, and occasionally picking-up necessary supplies. ~ 16 'I f ~ ~ Ourtp JOB DESCRIPTION Secretary Page 4 REQUIREMENTS: Training and Education: At least two years of college or equivalent, three years experience as administrative secretary, knowledge of software packages including WordPerfect, Lotus, and d-Base. Special Knowledge, Skills, and Abilities: Strong knowledge of personal computers. Ability to organize time and resources. Ability to communicate well N0 orally and in writing. Ability to work well wi;e) others and be flexible. Ability to deal effectively with the public. i f j i i ~ I I Adopted May 3, 1988. ~ 11 I I I` ADMIMISTRATlYZ SICRLTARY I i I Jos DEJ TION performs skilled secretarial functions involving administrative detail and requiring considerable discretion and specialized knowledge, in addition to general secretarial d`ele`eslncumbent may also perform the following dutleal rrequentlf p pa atuCe. correspondence and recelvlrg reports for supe,vlaor's s19n Takes and transcribes minutes of various commit'es meetings by i shorthand or through the use of dictation equipment and records from minutes in permanent minute books. Prepares cumulative rports. source documentaC designs and maintains efficient filing eY Maintains payroll records for department including employee leave and assignmenta of i; personnel records. Conducts research moderate complexltyr relevant to projects In progress. Processes expense accounts an l~ reimbursements for staff and ensures that all~bills arcPaid by preparing requisitions for executive directors sl9na ,j ,C i MINIMUM UALI[ICAT[ON STANDARDS l i . i R Educstionr High school diploma or 6ED equivalent. f 5 Ex eriencer [our years of progressively responsible experience In a, n p secretarial position which Includes high public c con l matters and discretionary decision making, handling e administrative duties. Rnovledge/Skills/Abilitleal Comprehensive knowledge of modern office procedures and office bti machines. Comprehensive knowledge of correct grammar, spelling, punctuation and business terminology, 70 net Outstanding oral and written communication skills. Type words per minute and efficiently operate dictation equipment, outstanding time management skills and the ability to effectively prioritise, schedules and delegate assignments In order to most deadlines. 1,7 ~t rt I ~ 18 r I r ' r r 1 r ADMINISTRATIVE SECRCTARY NC OF WAOE RANAE ACTUAL RATES EMF'L INGIC r0HP JOB EMFL MINIMIJH MAXIMUM AVERAOF 111011 LOW MOS MATCH ` A J109 1 07.75 $143.07 14 i, J103 1 08.64 $t2.4.il $9.83 26 11 TI J1O9 :3 47.41 $12.33 $9.49 010:8 $9.62 II '1109 4 41(1.85 $14.34 12') H 109 l $7.69 $11.53 NN J109 l7 47.15 $9.98 $7.77 $7.15 08.92 24 L n ,.11(10 41 67.23 011.05 $7.69 $11.05 $7.2.3 nib J1 O3 17 $13.32 $12.37 $8. 74 $3.67 RR JIO8 11-1 $5.75 $11.02 $9.16 011.04 $8.14 10 T J109 5 119.79 $11.04 $9.59 $10.30 $8.79 VV J109 45.(11) 45.00 ' W J109 4 06.00 $8.02 47.05 47.94 16.15 73 TOTAL EMPLOYEES AVERAGE K)NTHS EMPLOYED 149 50.6 AVERAGE RATES $7.75 $10.81 $8.67 $9.89 17.63 ~ r r r r r 19 ~ I it I 1~ HIJV 1 .,lr{Q 4 I SALARY RANGES 1. EXECUTIVE DIRECTOR $38,000 - $61,500 2. DATABASE MANAGER $24,000 - $36,380 rr_~3. PUBLIC RELATIONS $20,000 • $31,000 4. ADMINISTRATIVE SECRETARY $17,484 - $22,800 1 1 ~ i { II i r I i I 20 { r I - :.R Q I t Y DATABASE SALARY SURVEY ilt (1 lift 51 ary nk) nvtml~ Tarrant County Database Manager $42,000 $4,200/yr. DeOr County Database Manager $45,036 $2,500616• $1,000 ChOstntas bonus El Paso County Database Manager $25,000 District auto. DENCO Database Manager $24,(100 $2,400/yr. Lubbock Database Manager $28,700 $3,600/yr. Carrollton Data Processing Mgr. $49,212' $4,800/yr. The Colony Data Processing Mgr. $33,!08' i s j 'Average Snlnry Appendix B i 21 i ~t 7-4 s i EXECUTIVE DIRECTOR JOB TITLE LOCATION COMPENSATION I Executive Director, Lubbock County $42,700 9.1.1 District $4,2(X) annual car allowance Executive Director, Cameron County $30,(1(10 9 1.1 District $2,7(X) annual car ull owarnce Executive Dirclor Tarrant County $52,500 9.1.1 District $4,200 annual car allowance r Executive Director Smith County 540,000 3 9•I1 District $4,8(X) annual car allowance 1 Executive Director Bcxnr County $45,396 Exec Exec District $2,500 annunl car allowance $1,0)0 Christmas Bonus Executive Director El Paso $50,(X)) District Car ' 9.1.1 District I Executive Director Montgomery $35,000 9.1.1 District $4,900 annual car allowance + .24/mile Executive Director McLennan $31,500 9.1.1 District $2,4(X) annual car allowance Assistant City Manager Carrollton $4.$(X) annual car allowance Carrollton $7010 Deputy Manager $4,800 annual Ear allowance Ass(stnnl City Manager [ ewisvilie $2 2(00 annual car allowance i I 22 CAPITAL EXPENDITURl?S FUANITUltf's AND EQUIPMENT 1989- 1990 FI,JJ, N ITM 2 file Cnbinets 3W 600 3 Bookcnscs Q $1 If 333 1 Desk with rehua 800 I Chair 350 2 Printer sbinds Q $189 Jul 2,272 ~1i'MLNT Overhead projector fi(X1 I Slide projector 5011 1 Slide stand and screen 2511 1 Sync recorder 200 E 1 lens for slide pmjeclor 70 Slides and cases 1110 I Portable television 370 1 Video cassette recorder 5W j 135mm ennicta 350 film 300 film And slide processing 429 Computer for Public FAlucnlion 4,500 Software Conversions 1,500 I, Prinler 5W 3 Beepers (i) 200 I!ssh Totnl 10,769 9 1-ITH DATABASl7 ADMINIS1RA1IQ11 Inlerrace Software (11TIOT13) 325 1 iigb speed modem (90) bps) 689 Security access cnrd 150 Additional I Iard Disk (40 nib) 5o>tl I megnbyle of memory 340 I megabyle printer buffer 845 2 mebal+yles of memory & board 896 Iligh capacily line printer JIM Tolnl 5,391 TOTAL FURNITURE h EQUIPMENT IR,432 23 I s S k Y 9 1•I SYSTEM EQUIPMENT S 1,040,814 TOTAL CAPITAL EXPENDITURES S 1,059,240 1 1 i i i I i i i ,ter I j j i 24 1 OPERATING EXPENSES salaries and Eenefitsi This year is a critical year for the District as we will activate the GTE stand-alone system. Personnel are our most valuable assets and there is a need to increase the reward system for the contributions that are being made. It is recommended that this investment be made in our staff. Based on a salary survey of other 9-1-1 Districts and area cities, I have { recommended the following personnel changes: Redefine the position of Secretary to Administrative i Secretary. This position requires knowledge of Wordperfect 5.0, Lotus 123, Desktop Publishing, basic accounting and keeping booKS ! on a computer program, as well as the usual responsibilities of a II ! secretary handling correspondence and other office duties. I am recommending the salary be increased from $17,400 to 18,720. This makes the position comparable in salary with area cities and districts. (See Appendix A) Recommend a salary plan adjustment for the the Database Manager's positon. The salary adjustment will be increased over a two year period to $27,216 annually. Proposed increases for 1989-90 will be $ 1,755 and $ 1,461 in fiscal year 1990-91. These t increases will occur as time line goals are achieved for system cut-over. 'Phase increases will make this position comparable with other 9-1-1 Districts, and more adequately -eflect compensation for the responsibilities of this position. (See Appendix B) Ii ! 25 I I I E i + In addition to the salary increases s'cated above, the budget includes the addition of one full-time Public Education and E Training staff position for 9 months as well as a permanent part- time staff member. Merit increases of 41 are included for budgetary purposes and are based on pay for performance. Employee benefit costs are projected to increase significantly from $5,684 in 1989 to $17,510 in 1990. The majority of this increase is related to participation in a retirement plan, adding an additional $6,169 expense to the District. Benefit costs are also increased due to the additional Public Education and Training I positicn. Benefits include employee health insurance and life insurance based on age and a percentage of employee's salary. The 4 District participates in the medicare portion of social Security and is curiantly seeking a retirement plan. The budget is prepared t k with a 30% increase in health insurance premiums expected to occur November 1, 1989. i Supplies and Materialat This budgeted amount of $7,691 represents a 27! increase over re-estimate from the present year. This allows for a 4% increase in expenditures plus one time expenses related r- 1 to cut over, such as additional printing costs of the Public Safety Answering Point training manuals. As a result of the county addressing the unincorporated areas, we will be able to print maps for all volunteer fire departments with their assigned Emergency Service Number areas. Contract eervicest Attorney fees are based on a $750 per month i I I 26 E E 4 a retainer as well as an additional $15,000 for contract negotiations and signing with five telephone companies for 9-1-1 service. Our CPA is on a $150 a month retainer. Audit services are budgeted at $2,500 for District audit. This is a cost savings of $1,974.75 from last year. A budget, figure of $5,000 is included for an audit of the five telephone companies. Outside Consultantso We are currently under contract with a consulting firm with $5,000 remaining on 9 that contract. An E additional $4,000 has been budgeted for other outside consultants. { i P811P trainings $1,280 has been allocated to utilize the services of a certified trainer from Tarrant County 9-1-1 District to train pgAP operators before going on-line. This training will become the responsibility of the District's Public Education and Training Coordinator. I Equipment Maintenances $2,890 a year is required to maintain the Districtfs computers, printers and copier. District Telephone Services $6,377 is budgeted for telephone service for District Offices, This is an increase of 30.24. An additional expense of approximately $258.00 per month will begin f in June and is associated with the remote administration of databases at GTE PSAP sites. ~ I 1 27 1 i 1 9-1-1 Telephone services With anticipation of a Junes, 1990 cut over, the District will incur four months lease payment o° $96,740. This is a direct coat of providing Enhanced 9-1-1 emergency telephone service. Professional development of $14,210 includes auto allowance of $250 a month for the Executive Director and Data Base Manager. This is lower than other 9-1-1 Districts, and area cities. Mileage 1 reimbursement of $1,850 is included to reimburse the Public it Education and Training staff member and other staff for mileage r incurred. Professional meetings include attendance at the National I ~k Emergency Number Association (3 people) and the Association for Public Safety communication officials (2 people) as well as attendance at the Spring and Fall Texas Emergency Number Association (2 people) meeting. I Have been asked to serve as President of the Texas Emergency Number Association from October, 1989 to September, 1990. The Texa,; Association will host the National Emergency Number Association meeting held in June of 1991. ` Membership association dues include group membership in Texas Emergency Number Association, District membership in National Emergency Number Association, District membership in APCO and Associate membership in Texas l,unicipal Eeague. Benefits of these professional associations are I' * District personnel are better informed * Access to current issues and answers regarding District operations I I I 28 t V t 1 * Insure awareness of change in legislation affection Public Safety Subsoriptions $410 cover costs in subscribing to area newspapers such as the Denton Record Chronicle, Lewisville Daily Leader, and The Dallas Morning News. Professional journals include subscriptions to the wall Street Journal, Wordperfect Magazine, Hewlett Packard Journal and Byte magazine, we will also purchase publications from Texas Municipal League (The Budgeting Process: A Guide for Texas Cities) and North Central Texas Council of E Governments (Regional Salary Survev). s i Advertising: Expenses for classified advertising of $1,371, I ~ include announcements of public hearings and contingencies for advertising job vacancies. Promotions for public information and k education include $9,000 hudgeted in fiscal year 188-189 that was not used and carried over to this year's budget as well as $200000 additional funds to help with the cost of the p public edu,anon campaign. The District may have to secure additional outside sources cf funding to help with the advertising campaign. Insuranaei Insurance costs are $753 and cover contents of the { District office, computer equipment, and hired non-owned auto liability for the District. I Lease payments: Annual office lease payments of $17,301 reflect the first full year's office lease, we received aix (6) months i 29 ;JI e free office rent in fiscal year 188-'89 and continue to have free use of the conference room. Annual lease payments of $240 cover cost of the postage meter. Capital Purchasest Due to delay of cut over, capital expenditures budge*ad in 188-189 were not obtained. These budgeted items have been carried over to ? fiscal year 1989-90. Office equipment includes $5,39) for hardware j and software for database administration. Office furniture and equipment will be purchased for the Public Education and Training 1 , program. i, 9-1-1 Equipment The $1,040,000 represents development of the databases, cost of Public Safety Answering Point equipment, central office conversions and network lines. This is a one time charge, and will be financed i 1 by General Telephone Company for a five year period at no interest. i I I ~I 30 i l~ E PROGRAM BUDGET S 1989-90 FISCAL YEAR I i i I ~ ~'+W ro... t .I ry DENCO AREA 9-1-1 PROGRAM BUDGET ALLOCATION 1969-90 PROPOSED ADMiN/ LEGAL/ DATABASE COMMUNITY RURAL SYSTEM PSAP hjU FINANCE d,¢I =9ATI0 ADDRESSING PROJECI TRAiNINQ Ip~I, 1 EXPENDUVRES: SALARIES EKECUTIVEDIRECTOR 0,062 4,031 6,062 2,015 18,139 0 40,306 DATA BASE MANAGER 15,453 10,502 0 0 25,755 PUBLIC ED./TRAINING 1,068 12,656 0 0 2,531 16,675 ADMIN. SECRETARY 7,540 1,881 0 1,687 0 7,516 0 18,666 CONTRACT LABOR 0 0 2,641 0 2,641 0 0 5,281 OVERTIME PAY zQ Q 1m Q zu Q Q 2m TOTAL SALARIES 18,045 8,917 19,594 22,601 15,708 25,685 2,631 110,065 BENEFFFS - LIFE ADBD 1,534 803 1,668 1,922 1,435 2,184 215 0,361 BENEFITS - RETIREMENT 1,011 332 1,098 1,261 680 1,439 142 O,1G9 FICA EXPENSE 262 Be 284 320 228 372 37 11598 SUM EXPENSE 0 24 Q ~ TOTAL PERSONAL SVCS 20,010 0,859 22,710 26,200 16,207 29,770 2,934 121,596 OFFICE SUPPLIES 1,413 0 402 4O2 0 0 0 2,406 PAINTING 1,369 0 0 0 0 0 0 1,369 POSTAGE 2,406 0 267 0 0 0 0 2,675 MAPS. MAIERIALS Q Q 1~ Q Q Q Q l j/~ TOTAL SUPPLIES 6 MAT 6,220 0 1,990 482 0 0 0 71691 LEGAL SERVICES 0 19,200 0 0 0 4,600 0 24,000 ACCOUNTING O 1,600 0 0 O 0 0 MOO PROFESSIONAL AUDIT 0 2,400 0 0 0 61100 0 7,6@0 OUTSIDE CONSULTANT 0 1,050 0 0 0 4,950 0 9,000 PSAP TRAINING 0 0 0 0 0 0 1,280 1,280 EQUIPMENT MAINTENANCE 2,023 0 667 0 0 0 0 2,890 AURAL ADORESSINO DIST. TELEPHONE SERVICE 31189 0 1,915 636 0 638 0 8,377 011 PHONE SERVICE Q Q Q Q Q HIM Q 8P 74 TOTAL CONTRACT SVCS 6,212 27,450 2,760 039 0 112,228 11260 149,587 ' AUTO ALLOWANCE 11080 0 1,000 1.470 610 960 0 6.000 MILEAGE REIMBURSEMENT 363 O 0 726 0 0 726 1,815 PROFESSIONAL MEETINGS 2,763 0 2,763 0 0 O 0 6,525 MEMBEASHIP 400 0 0 0 0 0 0 400 SUBSCAPTIONS In Q 9 Q Q Q V2 TOTAL PROF OEV 5,929 0 31890 21190 610 060 '!26 11,210 I CLASSIFIED 1,311 0 0 0 0 0 0 1,311 PROMOTION&PUBLIC INFO Q Q Q zm Q Q Lm j,~,QQQ TOTAL ADVERTISING 1,311 0 0 20,300 O O 6,100 30,371 i 31 I u P I 1 ' DENCO AREA 9-1-1 PROGRAM BUDGET ALLOCATION ! 1989-90 PROPOSED ADMINI LEOAI! DATA BASE COMMUNITY RURAL RURAL RURAL M9I FINANCE MJI EDUCA?lON ADDRESSING AooREU!rifl ADDRESSINQ I4L& LIAOILITYIPROPEATY 306 0 102 102 0 0 0 6t0 ELECTRONIC EQUIPMENT 6.1 0 26 26 0 0 0 139 \ AUTO LIABILITY 9 al 11 9 Q Q l TOTAL INSURANCE 152 0 151 1St 0 0 0 753 I LEASE PAYMENTS • OFF. 10,237 0 3,112 3,112 0 0 0 17,061 4 LEASE PAYMENTS - EQPT. m 9 0 to Q 9 2 TOTAL LEASE PAYMENTS 10,;401 0 3,160 3,160 0 0 0 17,301 CAPITAL PURCHASE III OFFICE FURN 6 EQPT, 9 9 9 1 9 9 ib. 32 TOTAL CAPITAL PURCHASE 0 0 0 11,716 0 0 3,666 16,432 f f TOTAL OPERATIONS 19,179 31,3 66,172 16,747 112,956 17 926 365,040 {I l i I i I Ill! II ~ i I2 I I r t i PROGRAM BUDGET ' ADMINISTRATION PURPOSE/011JECTIVI's.. ' Denco Area 9.1.1 District is the governmeninI entlty crenled In Ilse Denton County area to Implement imd administer an enhanced 9.1.1 system. The creation of the District was approved by the voters of Denton County on August P, 1987. DESCRIPTION OF PROORAM: i ' Network Includes: 34 cities, unincorporated areas of Denton County, 23 police 1 departments, 20 fire del+arlments, 2 ambulance companies, and S telephone compurdes. ' Enhanced 9.1.1 Is: • A computerized network that automatically ties a location to a name and • telephone number Routes this informalion to the proper PSAP • Displays it on a screen Enables better emergency response ' Keep city Nwridaries, streets, telephone numbers, and proper emergency response agencies current and accurate to delermine cuverage for entire District, and achieve time lines. SUMMARY OF RESOURCES: I ' District staff ' Coordinators from each community ' Five telephone companies ' Multiple computer systems E i { i i i 1 33 I t PROGRAM BUDGET ADMINISTRATION pace 2 or 2 GOALS FOR 1989.90: Work with telephone companies to insure cut over occurs In this fiscal year. • Provide Information in improve emergency response services to Denton County residents by 2nd quarter. ' Establish recommended procedures fot handling E 9.1.1 calls utilizing the Public Safely Users Committee and District by 2nd quarter. I ALTERNATIVES FOR PROVIDINO TI IS PROGRAM: I • Citizen must determine the proper 7 or 10 digit emergency numbers of the proper responding 23 police departments, 20 fire departments, and EMS,'ambulance providers. I CONSEQUENCFS OF NUT FUNDING: • No enhanced 9.1.1 system. l i EXPECTATIONS OFD FUTURE NF,EDS: ' As cities and Populations grow, more PSAP's will he added. The District will become Involved in providing Regional 9.1.1 service through the anincil of Oovernmentt, and state mandates. i i i 34 f F 9 PROGRAM BUDGI,'j'T LEGAI41F1NANCE PURPOSPJOBJEC71VE: ' To Insure District complies with all legal and statutory requirements. To Insure District operates in fisentty responsible manner. SUMMARY OF RESOURCES: • Relaln CPA for accounting and financial advice. I • Retain attorney for legal advice, • Utilize financinl planning consultant. it GOALS FOR 1989.90: ' Negotiate eontrncts with telephone companies to provide 9.1.1 service by 2nd quarter, • Manage resources to ntnximlze return on Investments. I ALTERNATIVES FOR PROVIDING TIIE PROGRAM: }{ire two staff members to provide this service. CONSEQUENCES OF NOT FUNDING: District may encounter liability lawsuits as consequence of 9.1.1 emergency coil. • Law requires annual audit, f EXPECTA'T'ION OF FUTURE NEEDS: ' The District will require ongoing legal and financial expertise. Enhanced 9.1.1 is new and therefore no case law to establish procedure. I ~ i 35 1 PROGRAM BUDGET DATABASE.. MANAGEMENT PUItPr)SwwFicTIVIs. --1 ' To provide nutomntic Identification of callers phone number (ANI), service address (ALI) and their respomihie emergency service provider (ESN). DES(:'RIPTION Of PROGRAM: ' Development of cornprehensivr ditahase consisting of telephone customers, their phone nwnber, service address nod respor,s'ble emergency service provider based on lnfor, nntior, provided by each authority Isaving jurisdiction. ' The master database Is generated by compiling and maintaining three additional databases and enduring the accuracy of data exchanged between five telephone companies, I ' The Customer Record Identificatlon (CRIS) Database is maintained by entering dally service order changes for new connects, disconnecis•connects, type of service changes, new addresses, etc. ' The Emergency Service Number (ESN) Database Is maintained by entering changes to emergency service providers rrsponse areas, Inter-local agreements, annexations, de. annexations, Oc, Determiwitlon of responsible Emergency Service Providers Is accomplished through reslx)nse district boundary Identification and Emergency Service Number tag assignment to each customers telephone number. ' The Master Street Address Guide (MSAG) database is maintained by submitting the lelep6nne company's street listing to community coordinators for their correction/verification. This corrected listing Is then compared with telephone company customer records, thus creating u master listing of streets (MSAG) and a corrected customer record database (CRIS). `i ! SUMMARY Or RESOURCES: ' Database Manager, Community Coordinators, Emergency Service Providers, Telephone Companies and temfx)rary help, i i i ii yss I i 16 { PROGRAM BUDGET DATABASE MANAGEMENT rage 2 of 2 GOAis FOR 1989.90: Completion of each dMahnse, establish/determine physical address for each resident within city limits by 4th quarter. • Coordinnie addressing of citizens In unincorlxirated area. Act as liason between the County, District and telephone companies. • Maintain databases for accuracy. f Maintain databases at PSAY sites and train PSAY personnel in meti.ods of database maintenance. • Establish procedures manual for database error reporting and maintenance by 2nd quarter, 1990. ALTERNATIVES FOR pROV1ll1NC} TI1R YROORAM: • Citizens will be required to stay on the line and give directions to the emergency (basic 911 service). Calls could he traced by the telephone company to determine the callers service address (only (ts accurate as the database and a time consuming process). i r~ CONSEQUENCES OF NOT IUNDINO, • The database Is the "heart" of the 9.1.1 system. Enhanced 9.1.1 service is not achievable without database development and continuous maintenance of its data. EXPECfATION OF FU'f URR NEEDS: • There Is a continual need to maintain the database In an accurate manner. • Population growth, new customers, disconnects, service changes, district growth and inter. local agreements between communities and emergency service provers are always changing. ' There are approximately 1,(XX) telephone service order changes completed in this district I 37 i ,u [3 a¢sv~a PROGRAM BUDGET PUBLIC .DUCATION PulzPOSraOalECfrvf:, ' Adequately educate the public comerning when to use 9.1-1 and how to use 9.1.1, DESCRIPTION OF PROGRAM: Printed instructional materials for twelve Independent school districts, private schools, and pre-schools. ' Television and radio films for public service announcements • radio statlons, written statements about the proper use of 9.1.1 for public servlcu announcements. • Speaking engagements ' Safely exposition{s I ' Mascot developed through contest In the schools ' Logo's printed for EMS vehicles, uniforms, and billboards ' On-going user nwnreness: I National 9.1.1 Day • 9.1.1 Awareness Week • Brochures, posters, & coloring Ixx>ks distributed through area grocery stores and city libraries, SUMMARY OF RESOURCES: ' District staff, colleges and universities, telephone companies, Sneakers Bureau on 9.1.1, and the State Advisory Commission on 9.1.1. GOALS FOR 1989.90: ` Enhanced 9.1.1 curriculum In all school district by 3rd quarter. ' Films and public service announcements ready for radio BSc television by 2nd quarter, lk~ 38 I 'r 1 PROGRAM BUDGET PUBLIC EDUCATION Page 2 of 2 i ALTERNATIVES FOR PROVIDING TIIE PROGRAM; ' Enlist leaders from communky organizations and local bus!nesses to speak on behalf of 9.1.1 at various speaking engagements. ' Solicit maximum support from telephone companies, colleges and universities, and school district in providing funding for printed materials for schools. ' Colleges and universities I+roduce films and radio announcements as good will project. ' Donations from area bus;nasscs to fund radio end television announcements. F ' 9.1.1 staff persnn to coordinate and organize the various projects. k CONSEQUENCES OF NOT FUNDING; fl Inadequate publicity leading to the misuse and abuse of ilia 9.1.1 system, ' No publicity. EXPECTATION OF FUTURE; NEEDS: ' Public education will he ongoing ,l Rapidly growing area • Mobility of population • Frequent turnover of university riopulations • Small children reaching ages of awareness and ability to use (lie 9.1.1 system ' Changes in the size and ability of the 9.1.1 system. ' Additions to the Denton County 9.1.1 District. I ~ i i i 19 i i I I f~ r F im PROGRAM BUDGET TRAINING PURPOSE/OEIJEc im t Provide personnel with proper equipment far training. I ' Ensure technological and human aspects of the system function together to provide service the public has come to expect. f DESCRIPTION OF PROGRAM: ' E.9.1.1 interpretation of ANI print out and functions and operations of ANI console and CRT screens. i ~ ' Dispatch protection. ' Crisis type calls. ' Ouality assurance programs. • Peer review board to critique handling of emergency calls. i ' Citizen feedback mechanism. { SUMMARY OF RESOURCES: I 1111. ' Contract with certified instructor. • District staff, ' Emergency service providers. ' 'furs Emergency Number Assuciation. • Association of Public Sarcv Cornmunications Officials. ' Advisory Commission on 9•I-I. i I 40 I I ~ I` ~ f. a 1 it F. i PROGRAM BUDGET ` TRAINING Page 2 or 2 r GOALS FOR 1989.90: • Train all call takers at each PSAP location by 2nd quarter. • Establish recommended emergency procedures for handling different types or emergency calls by Ist quarter. 1 ALTERNATIVES FOR PROVIDING TI IF, PROGRAM: ' [fire additional staff for training. ' Do no Iraining. i CONSrQUENCIS- OF NOT FUNDING: I 1 • Public expects immediate service. • Calls mny he mishandled. J EXPECTATION OF FUTURE NEEDS: ' Training will be ongoing • New personnel Refresher for call takers • Technology changes J Stress management ' Media situations y ' Educate citfzens i i ~ 41 I i 4 1 i PROGRAM BUDGET PROJECT pUitposrvow,criVE: • To provide Enhanced 9-1.1 telephone rervice to Denton County Area citizens. DESCRIPTION OF PROGRAM: • One-lime costs associated with bringing the system on-line. ' Direct costs of bringing the system on-fin:. 1 SUMMARY OF RESOURCES: • Staff mcmhers from district cities. I • Contract attorney. ~I ' Consultant. • District staff. Ji • Advisory Commission on 9.1.1. • Telephone companies. GOALS FOR 1989.90: • To have system active by 2nd quarter, 1990. ALTERNATIVES FOR PROVIDING THE PROGRAM: I ' Provide basic 9.1•! iervice. i s ' IInve no 9.1.1 service. • Become part of regional plan with associated costs of S,50 per line. I 42 ItIYF 0~ 1 ,[ny,YAYfie~ IIYti Yql~ CONSEQUENCES OF NOT FUNDING: ' No 9.1-1 service, EXPECTATION OF FUTURE NEEDS: ' Once the system is active, there will no longer be a need for this program. i i 1 i I t f i j J I I 43 T J I I I 1 1 I I 1 I I I 1 ` I I I 1 I I E1 I I I 1 } DATE: 11/7/$9 CITY COUNCIL REPORT FORMAT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: CAPITAL 1MPROVEME.4T PLAN RECOMMENDATION: /--1 The Planning and Zoning Commission recommends approval SUMMARY: The work session is scheduled for the purpose of briefing Council on the Planning and Zoning Commission's recommendation. Staff is seeking Council approval to place this item on the November 21st agenda for consideration. Voluminous and detailed information and mapa, including operation and maintenance costa are available in the City Manager's office. i BACKGROUND: I See the attached memo for a chronology of the process leading to the CIP'a adoption to date. PROGRAMS, DEPARIMENPS OR GROUPS AFFECTED3 The entire community. I FISCAL IMPACT: Utility rate and ad valorem tax increases to fund debt service are increasing. Operation and maintenance costs will increase marginally. These will be funded from current revenues. Respec ly submit e : Prepared by L Toy acre City anager Executive Director i for Planning and Development 201lx I I I i I 4 a I I airy of VENrON 1 215 E. McKinney / Denton, Texas 76201 MP.'MORANDU,II i 1 DATE: October 30, 1989 TO; Mayor and City Council Members n1RU; Lloyd Harrell, City Manager I FROM: Frank N, Robbins, Executive Director for Planning and Development j SUBJECT; 1989.1994 CAPITAL IMPPOVEMENTS PROGRAM (CIP) AND THE i. 1994-1999 GENERAL GUVERNMErW CIP SCHEI)PLE THE CIP 'the CIP ecommended by the Planning and Zoning Commission and the Pr:.ic Utilities Board is a proposed schedule of all future capitat improvements to be carried out during fiscal 1989 { through fiscal 1994 listed by category together with cost i i estimates and the anticipated means of financing each project. Additionally, Pt,1. has recommended a five year General Government CIP schedule, from fiscal 1995 to fiscal 1990. A capital improvement is a new or expanded physical facility or equipment that is relatively large in size, expensive and long lasting, THE BENEFITS OF A CIP i An effective capital improvements programming process can lead t for o many benefits. Specifically, the CIP can ensure that plans I proposals~~toybeatestede againstcarried a set of outt can policies; allow can Improvement ~ ter I I I 1 Memo to Mayor and City Council October 30, 1989 Page 2 schedule public improvements that, require more than one year to construct; can provide an opportunity, assuming funds are available, to purchase land before costs go up; can provide an opportunity for long-range: financial planning and management; can help stabilize tax and utility rates through careful debt management; can avoid such mismanagement as paving a street one year and tearing It up the next to build a sewer; can offer an opportunity for citizens and public interest groups to participate in decision making; and can contribute to a better overall management of city affairs. THE PROCESS OF DEVELOPING THE CIP February 7, 1989 - Council approved the CIP schedule of events. i February 8, 1989 - PUB and P4Z hold joint meeting and Public Hearing. I February-March - Staff prepares list of projects. j Projects ranked. CDBG Committee makes 11 its recommendation for CIP Items funded by CDBG funds, April 12, 1989 - P4Z reviews staff proposal for General { Government CIP. PUB review Utility CIP, April 26, 198'1) - P&Z reviews entire CIP. May 10, 1989 - P4Z recommends 1989.1994 CIP. May, June, July - Staff reviews detailed fiscal impacts of CIP and proposes a new CIP to ~ include a 10 year plan for General Government. June 27, 198^ - Revised CiP discussed with Council during Special Budget Session; as part of Major Issues Report. August 23, 1989 - Revised CIP discussed by P&Z. September 13, 198'3 - P&Z holds a public hearing and recommends a revised CIP with a 5 year Schedule for General Government. The development of this year's CIP was much longer than usual. j r The proposals represent one which has undergone a great deal of financial scrutiny between May and August. I I 14 I 4 0 Memo to Mayor and City Council Octobor 30, 1989 Page 3 SUMMARY This attached CIP and Schedule are much less aggressive than the one F&Z recommended, It stretches the General Government 1986 Bond Election five year plan to eight years and the P&Z's recommended plan to 10 years for General Government projects and extends the Utility CIP as well. Since P&Z made its recommendation on May 10th, the operation and maintenance and debt service impact and growth projections have been reviewed in great detail, particularly with respect to the next two budget years. A more financially conservative approach to the CIP is being expressed with this CIP. ATTACIIMLNCS/TABLE: OF CUNTENTS 1. 1989-90 to 1993-94 Capital Improvement Plan. Page 1 2. 1994-1995 to 1998-99 General Government Capital Improvement Schedule. Page 32 3. Last year's CIP with a column showing General Government where the project is in this year's CIP. Page 38 f 4. General Government CIP Comparison Chart. Page 43 S. Utility Department Executive Summary. 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E r r r iC d w I ! s .Q I Y . a. d t e .r. ~ i 1 M • k t1 i M rk 1 1 11 i 1 rr 1 ~ O MM f N x T I 8 g ~ 1 I f , ~ M M 1 + ~ Y I ~y1 » ~ r r 1.0 M M M ~ O P 1 ~I l it q fiIR N y P E x ' ~ i f f r ~ 1 jd aw a p ~ ~ ~ J far 7 w ' s ~ i i G ' ~N M Nr NrN A O ~ ' O qq a 9~ p Y~il pp ~ tl li V ~ ~ Y ~ r i b ~ Ct tttCMC[C~~ ii~la ~Y 9 I ~ ~ I I 1 1 1 I 0 1 i I i I 1 ~ 1 i x Sri }sue ens ~ 1 ~ O O 1~ ~ Y Y V I I 1 J k 1 rXHIBIT = 07-Sep-89 1990 - 1994 CAPITAL IMPROVEMENI PLAN - REVISED 04,48 PH ELECTRIC DEPARTMENT (i x 1000) PROJECT BOND CURRENT AID-IN NUMBER PROJECT DESCRIPTION TOTAL FUND REVENUE CONSIR 01HER FISCAL YEAR 90 90-EP-01 Maint. Workshop a Warehouse 120 120 0 0 0 90-EP-02 Stack Monitoring, All Units 0 0 0 0 0 90-EP-03 Misc. Tools JL Equipment 40 0 40 0 0 90-EP-04 Misc. Ottice Equipment 16 0 16 0 0 90-EP-05 Spencer Plant Security 35 0 35 0 0 9D-EP-06 Fire Protection 54 0 64 0 0 90-EP-01 Plant Parking 8 0 8 0 0 90-EP-08 Lewisville Hydro Electric 21261 21261 0 0 0 90-EP-09 Ray Roberts Hydro Electric 11082 10082 0 0 0 j 90-EP-10 Ray Roberts Hydrocorp PenStock 0 0 0 0 0 REVISER SUBTOTAL ELECTRIC PRODUCTION 31605 30453 162 0 0 i I 90-ESL-01 Street Lighting - Residential 13 0 33 40 0 90-ESL-02 Street Lighting - Arterial 72 72 0 0 0 90-ESL-03 Street Lighting - Security L19h 33 0 33 0 0 90-ESL-04 Motor Poo) Replacement 45 0 36 0 7 1 REVISED SUB-701AL ELECT STREET LIGHTS 223 72 i04 40 1 ' I 4 90-ED-01 0/H Extensions and Improvement 860 850 0 0 0 90-EE0O--p0a2 uPower Factor Improvements 95 95 b 0 0 y 8 95-10-04 1 ens ?roue sEttEqutpnent'oaments 9gj it) 8 28 90-EO-05 Motor Poo) Replacement 206 0 69 0 136 90-ED-06 Miscellaneous Tools 6 Equipment 60 0 80 0 0 90-ED-07 Right-of-Way Easements 45 0 45 0 0 90-ED-08 Economic Feeder Conductor RepJ. 165 0 165 0 0 " 90-ED-09 0/H To Underground Conversions 300 U 300 0 0 90-ED-10 Electric Service Center 0 0 0 0 00 90-EO-11 Purchase of Electric facilities o 0 0 1~56 HEVISEO SU8-701A1 ELECTRIC DISTRIBUTION 3,081 2,263 659 20 :0-EM-01 Meters 6 Associated Equipment 96 TD 26 0 90-EM-02 Replace Unit 06311 12 0 6 0 6 6 90-LK-03 Miscellaneous loots s Equipment 10 0 10 0 0 90-EM-04 Load Management Program 160 i60 0 9D•EM-05 Datimatic Meter Equipment 60 0 60 0 U .....b REVISED SuB-TOTAL ELECIRIC MEIEPING 318 220 92 0 I i Page 10 I I` a , OT-Sep-89 1990 - 1994 CAPITAL IMPROVEMENT PLAN - REVISED 04:48 PM ELECTRIC DEPARTMENT 0 x 1000) PROJECT BOND CURRENT A10-11 NUMBER PROJECT DESCRIPTION TOTAL FUND REVENUE CONSTR OTHER FISCAL YEAR 90 90-EC-01 Radio Capacitor Control 22 0 22 0 0 90-EC-OIA Fiber Optics 19 0 i6 0 0 904E -02 Central Dispatch Center 0 0 0 0 0 90-EC-03 900 MHz Comm. System 26 0 25 0 0 ReVISED SUB-TOTAL ELECT COMMUNICATIONS 65 0 65 0 0 90-ES-01 Miscellaneous Tools 8 Equipment 16 0 15 0 0 f 90 E5 02 Beautify North lakes Subs, 10 10 0 0 D 90-ES-03 Replace Unit 16602 13 0 4 0 9 90-ES-04 Battery Replacement T 1 0 0 0 90-ES-05 Sul Iding Shell 30 30 0 0 0 90-ES-06 Brazos RTU's 60 0 60 0 0 90-ES-07 Future Sub, Denton Nest 50 60 0 0 0 I REVISED SUB-TOTAL ELECTRIC SUBSTATIONS 175 9T 69 0 9 I 90-EMIS-OI Misc. Off, Equip/Furniture 66 0 66 0 0 I` I 90-EMIS-02 Motor Pool - 63 Reliant 16604 14 0 T 0 7 90-EMIS-03 Efficiency Incentive Program 0 0 0 0 0 90-EMIS-04 New Building 0 0 0 0 0 90-EMIS-05 OIS Map system 200 200 0 0 0 REVISED SUB-TOTAL ELECTRIC ADMINISTRATIO 266 200 66 0 0 REVISED TOTALS FOR YEAR - 1990 CIP T, 736 6,305 10201 66 155 i I I Page 11 4 a„ 01-SeD-89 1990 - 1994 CAPITAL IMPROVEMENT PLAN - REVISED 04:48 PM ELECTRIC DEPARTMENT 0 x 1000) PROJECT BOND CURRENT AID-IN NUMBER PROJECT DESCRIPTION TOTAL FUND REVENUE CONSTR OTHER FISCAL YEAR 91 91-EC-01 Radio Capacitor Control 40 0 40 0 0 91-EC-02 Misc. Tools d Equipment 20 0 20 0 0 91-EC-03 Telephone Interconnect 66 0 55 0 0 91-EC-D4 Replace Power Inverter 26 0 26 0 0 91-EC-06 Central Dispatch Center 300 300 0 REVISED SUB TOTAL ELECT COMMUNICATIONS 440 300 140 0 0 91-ES-01 Audra Sub. Construction 10000 10000 0 0 0 91-ES-02 SCADA Equipment Upgrade 60 0 60 0 0 91-ES-03 Screen Airport Sub, 75 76 0 0 0 91-ES-04 Miscellaneous Tools i Equip. 18 0 18 0 0 91-ES-05 Purchase Commercial Mower 8 0 B 0 0 REVISED SUB-TOTAL ELECT SUBSTATIONS 1 151 10076 76 0 0 91-EMIS•-O1 Misc, Ott, Equip/Furniture 150 0 160 0 0 91-EMIS-02 Motor Pool - x66031Dodge Pickup 16 0 8 0 7 91-EMIS-03 Efficiency Incentive Program 0 0 0 0 0 91-EMIS-04 OIS Mork Station 40 0 40 0 0 91-EMIS-06 Motor Pool - 83 Reliant 05604 14 0 7 0 7 91-EMIS-07 New Building 488 488 0 REVISED SUB-TOTAL ELECT ADMINISTRATION 707 488 205 0 14 NET INCREASE/(OECREASE) OVER ORIGINAL 132 488 (363) 0 7 REVISED TOTALS FOR YEAR - 1991 CIP 7,944 69459 1,286 b6 143 I l I i I { Page 12 I 1 r OT-SeR-89 1990 - 1994 CAPITAL IMPROVEMENT PLAN - REVISED 04:48 PM ELECTRIC DEPARTMENT (3 x 1000) PROJECT BOND CURRENT AID-IN NUMBER PROJECT DESCRIPTION TOTAL FUND REVENUE CONSTR OTHER FISCAL YEAR 91 91-EP-01 Rep) Demineraliter/Upgrade 8109 350 350 0 0 0 / 91-EP-01A Stack Monitoring-AIL Units 260 260 0 0 0 91-EP-02 MISC. Equip. 8 Tools 60 0 60 0 0 91-EP-03 Misc. Oftice Equipment 15 0 15 0 0 91-EP-04 Burner Satety Contr (Units 162) 5 0 6 0 0 91-EP-05 Improve Air Move in Basement 10 0 1D 0 0 REVISED SUB-TOTAL ELECTRIC PRODUCTION 691 610 61 0 0 91-ESL-01 Street Lighting - Residential 95 39 0 66 0 91-ESL-02 Street Lighting - Arterial 173 113 0 0 0 91-ESL-03 Street Lighting - Security Lt 35 0 35 0 0 i REVISED SUBTOTAL ELECT STREET LIGHTS 303 212 35 55 0 I 91-ED-01 0/H Extensions and Improvement 550 650 0 0 0 91-ED-02 Power Factor Improvements 100 100 0 0 0 91-ED-03 Underground Ext, 6 Improvements 813 813 0 0 0 9140-04 Transformers & Equipment 918 978 0 0 0 i 91-ED-06 Motor Pool Replacement 153 0 31 0 122 j 91-ED-06 Miscellaneous Tools i Equipment 90 0 90 0 0 91-ED-07 Right-of-May Easements 60 0 6o 0 0 91-ED-00 Economic Feeder Conductor Repl. 170 0 170 0 0 91-FD-09 0/H To Underground Conversions 300 0 300 0 0 91-ED-TO Mobile Date Terminals 25 0 25 0 0 91-0-11 Electric Service Center 600 600 0 0 0 91-ED-12 Purchase of Elect Facilities 600 600 0 0 0 REVISED SUB-TOTAL ELECTRIC DISTRIBUTION 4,329 39641 666 0 122 91-EM-01 Motors & Associated Equipment 101 76 31 0 0 91-EM-02 Replace Unit 05301 15 0 5 0 7 914161-03 Miscellaneous Tools 6 Lquipmont 18 0 16 0 0 ` 91-EM-04 Load Management Program i68 15b 0 0 0 I 91-EM-05 Mobile Data Terminals 2b 0 25 0 0 REVISED SUB-TOTAL ELECTRIC MEIERIN5 323 233 83 0 7 1 i i Page 13 1 s 07-Sep-89 1990 - 1994 CAPITAL IMPROVEMENT PLAN 04:48 PM ELECTRIC DEPARTMENT X 100c) PROJECT BOND CURRENT AID-1N NUMBER PROJECT DESCRIPTION TOTAL FUND REVENUE CONSTRUCTI 'OTHER FISCAL YEAR 92 92-EP-01 Misc. Power Plant Equip, b Tool 60 0 60 92-EP-02 M1ec, Office Equipment 15 0 0 92-EP-03 Replace Vehicle 05103-63 Model 0 16 0 0 92-EP-04 Replace Mower 05363 13 0 12 0 1 ,I 92-EP-05 Replace Control Valves 05 Boils. 150 0 6 0 0 -50 0 p SUB-TOTAL ELECTRIC PRODUCTION 244 - 0 243 0 1 { 92-ESL-01 Street Lighting - Residential 101 92-ESL-02 Street Lighting - Arterial 0 41 6p 0 92-ESL-03 Street Lighting - Security L1gh 140 1b09 0 0 0 40 0 0 SUB-TOTAL ELECTRIC STREET LIGHT 300 159 - - 0 1 at aD 92-ED-01 0/H Extensions and Improvement 629 529 0 1 92-ED-02 Power Factor Improvements 105 106 0 0 0 I2-ED-03 Underground Ext. b Improvements 902 902 0 92-ED-04 Transtormars a Equipment 945 945 0 0 0 92-ED-06 Motor Pool Replacement 228 p 0 0 I 92-ED-06 Miscellaneous Tools A Equipment 100 91 0 137 1 f 92-ID-07 Might-ot-way Easements 66 6S 100 0 0 92-ED-08 Economic Feeder Conductor Rapt. 205 205 0 0 0 92-ED-09 O/H To Underground Conversions 2,400 21400 0 0 0 0 - SUB-TOTAL ELECTRIC DISTRIBUTION 61469 6,141 191 - 0 131 92-EM-01 McLers b Associated Equipment 119 85 92-EM-02 Replace Unit 05309, 05312 8 s63 39 0 39 0 0 92-EM-03 Miscellaneous Tools 6 Equlpoett 20 0 30 92-EM-04 load Management Program 0 20 0 0 166 165 0 0 0 SUB-TOTAL ELECTRIC METERING 343 260 63 - - 0 - - 3U it Page 14 1 i I~+ rn,xoa 1 uv I 07-Sep-89 1990 - 1994 CAPITAL IMPROVEMENT PLAN 04:48 PM ELECTRIC DEPARTMENT L 0 x 1000) l 22-EC-01 Misc. Tools d Equipment 20 0 20 0 0 SUB-TOTAL ELECTRIC COMMUNICATIO 20 0 20 0 0 92-ES-01 Misc. Tools d Equipment 30 0 30 0 0 92-ES-02 Replace Unit 15516 14 0 7 0 7 92-ES-03 Transformer Mobilization 100 100 0 0 0 92-ES-04 Repl Subs Emerg. Interphone Sys 15 0 16 0 0 SUB-TOIAL ELECTRIC SUBSTATIONS 159 100 62 0 7 92-EMIS-01 Misc. Off, Equip/Furniture 60 0 80 0 0 92-EMIS-02 Motor Pool - 151108 - New VsniCI 30 0 16 0 i6 92-EMIS-03 Efficiency Incentive Program 0 0 0 0 0 92-EMIS-04 OIS Software 60 0 50 0 0 SUB-TOTAL ELECTRIC ADM. MISC, 150 0 145 0 16 TOTALS FOR YEAR - 1992 CIP 60695 61650 195 50 190 I r7 i 'I II a i Page 15 i O7-Sep-89 04:48 PM 1990 - 1994 CAPITAL IMPROVEMENT PLAN ELECTRIC DEPARTMENT 0 X 1000) PROJECT NUMBER PROJECT DESCRIPTION BOND CURRENT AID-IN TOTAL FUND REVENUE CONSTRUCTI OTHER FISCAL YEAR 93 93-EP-01 Construct New Gas Pipeline 1,00 1,000 p 0 93-EP-02 Replace Mower 05162 6 93-EP-03 Misc. Tools 6 Equipment 6 0 6 0 b0 q 0 0 93-EP-01 Misc. Office Equipment 60 0 p 15 0 15 0 0 SUB-TOTAL ELECTRIC PRODUCTION 1,081 1,000 BI 0 0 93-ESL-01 Street Lighting - Rcsldential 93-ESL-02 Street L1ghltng 1 6 42 65 0 93-ESL-03 Street Lighting - Arterial 5 58 8 S p - Security ligh 45 0 0 0 45 p 0 SUBTOTAL ELECTRIC STREET LIGHT 210 - 68 El 65 0 I 93-ED-01 0/M Extensions and Improvement 478 478 3 93-E0-02 Power Factor Improvements 110 1 1110 0 0 0 0 I 93-ED-03 Underground Ext. d Improvements 924 924 0 0 0 93-ED-04 Transforriers d Equipment 0 0 0 93-ED-05 Motor Poo) K3placement 1'063 863 200 0 0 93-ED-06 Miscellaneous Tools 6 Equipment 125 0 30 0 ,~0 93-ED-07 Right-of-Flay Easements 0 125 0 0 93-ED-08 Economic Feeder Conductor Re I. 60 0 60 0 0 93-ED-09 0/H To Underground Conversions 210 210 0 0 0 - 300 0 300 0 0 SUB-TOTAL ELECTRIC DISTRIBUTION 3,358 2,585 T15 p 58 93-EM-01 Meters 8 Associated Equipment 93-EM-02 Replace Unit 05310 a 05311 124 85 35 0 0 93-EM-03 Miscellaneous Tools 6 Equipment 23 0 6 0 18 93-EM-04 Load Management Program 0 23 0 0 93-EM-05 Data Collection System 175 175 0 0 0 125 125 0 0 p i SUB-TOTAL ELECTRIC METERING 461 365 64 - 0 18 I Page 16 j i i 1 1 07-Sep-89 1990 - 1994 CAPITAL IMPROVEMENT PLAN 04:48 PM ELECTRIC DEPARTMENT is X 1000) PROJECT BOND CURRENT AID-IN NUMBER PROJECT DESCRIPTION TOTAL FUND REVENUE CONSTRUCTI 01HER FISCAL YEAR 93 93-EP-O1 Construct New Gas Pipeline 1,000 1,00D 0 0 0 93-EP-02 Replace Mower 05162 6 0 6 0 0 93-EP-03 Misc. Tools & Equipment 60 0 60 0 0 93-EP-04 Misc. Office Equipment 15 0 15 0 0 SUB-TOTAL ELECTRIC PRODUCTION 1,081 1,000 81 0 0 93-ESL-01 Street Lighting - Residential 107 0 42 65 0 93-ESL-02 Street Lighting - Arterial 58 58 0 0 0 93-ESL-03 Street Lighting - Security Lign 45 0 45 0 0 SUB-TOTAL ELECTRIC STREET LIGHT 210 58 87 65 0 j 93-ED-01 O/H Extensions and Improvement 478 478 0 0 0 93-ED-02 Power Factor Improvements 110 110 0 0 0 93-ED-03 Underground Ext. 6 Improvements 924 924 0 0 0 93-E0-04 Transtormers 6 Equipment 1,063 863 200 0 0 k 93-ED-05 Motor Pool Replacement 88 0 30 0 58 93-EO--06 Miscellaneous Tools & Equipment 125 0 125 0 0 93-ED-07 Right-of-Play Easements 50 0 60 0 0 93-E0-08 Economic Feeder Conductor Repl. 210 210 0 0 0 93-ED-09 0/H To Underground Conversions 300 0 300 0 0 SUB-TOTAL ELECTRIC DISTRIBUTION 3,358 20585 715 0 58 93-EM-01 Meters s Associated Equipment 120 85 35 0 0 93-EM-02 Replace Unit 05310 a 05311 24 0 6 0 18 93-EM-03 Miscollaneous Tools & Equipment 23 0 23 0 0 93-EM-04 Load Management Program 175 175 0 0 0 93-EM-05 Data Collection System 125 125 0 0 0 SUB-TOTAL ELECTRIC METERING 467 385 64 0 18 i I i I I I i I Page 16 I I I J I i I~ i 07-Sep-89 04;46 PM 1990 - 1994 CAPITAL IMPROVEMENT PLAN ELECTRIC DEPARTMENT (S X 1000) --------0--- 93-EC-01 MISC- 10013 d Equipment 93-EC-02 Radio Caplcetor Ctrl 20 0 20 p 0 9.3-EC-03 Upgrade Sims (Radio) to Smartne 125 40 93-EC-D4 Reloc Sims (Radio) to Syst Mgr 90 1 90 25 ° a 0 0 ° 0 D SUB-TOTAL ELECTRIC CoMMUNICATIO 275 215 60 0 0 93-ES-01 Misc. Tools d Equipment 93-ES-02 Hickory Sub ACS Retrofit 23 a 23 0 ° 93-ES-03 Plater Sewer Ext. to Airport 188 1 0 20 ° 0 0 0 93-ES-04 New SuDstetion Site/Teasley Sub 700 20 0 93-ES-05 Purchase Tractor for Subs. TO 0 0 0 20 o 20 ° - ° _ SUB-TOTAL ELECTRIC SUBSTATIONS 321 - 278 43 0 f 93-EMIS-01 Misc. Off. Equip/Furniture 93-EMIS-02 Efficiency Incentive Program 65 0 65 0 0 93-EMIS-03 OIS Mork Station 0 ° ° 0 0 50 0 SO ° SUB-TOTAL ELECTRIC ADM. MISC. - 0 135 0 135 TOTALS FOR YEAR - 1993 CIP 50847 4,521 1,185 65 1 76 f i r I I fh Page 17 i I I {i I ' 4 P 07-Sep-69 1990 - 1994 CAPITAL IMPROVEMENT PLAN 04:48 PM ELECTRIC DEPARTMENT X 1000 i PROJECT BOND CURRENT AID-1N NUMBER PROJECT DESCRIPTION TOTAL FUND REVENUE CONSTRUCTI OTHER FISCAL YEAR 94 94-EP-01 Misc. Tools 6 Equipment 65 0 65 0 0 ` 94-EP-02 Misc. Oftlce Equipment 15 0 15 0 0 If 94-EP-03 Replace vehicle 05101 ------13 0 -----12 -------0 SUB-TOTAL ELECTRIC PRODUCTION 93 0 92 0 1 94-ESL-01 Street Lighting - Residential 113 0 44 69 D 94-ESL-02 Street Lighting - Arterial 29 29 0 0 0 94-ESL-03 Street Lighting - Security Lien 50 0 50 0 0 { 1 SUB-TOTAL ELECTRIC STREET LIGHT 192 29 94 69 0 1 94-ED-01 0/H Extensions and Improvement 400 4DO 0 0 0 94-ED-02 Power Factor Improvements 120 120 0 0 0 0 j 94-ED-03 Underground Ext. 6 Improvements 11020 1,020 0 0 94-ED-04 Transformers & Equipment 1,080 10080 0 0 0 94-ED-06 Motor Pool Replacement 69 0 13 0 56 f 94-ED-06 Miscellaneous Tools 6 Equipment 130 0 130 0 0 94-ED-07 Right-of-Way Easements 65 0 65 0 0 94-ED-08 Economic Feedar Conductor Repl. 215 215 0 0 0 94-ED-09 O/H To Underground Conversions 300 300 0 0 0 SUB-TOTAL ELECTRIC DISTRIBUTION 3,399 3,135 208 0 66 94-EM-01 Meters d Associated Equipment 120 100 20 0 0 94-EM-02 Motor Pool 30 0 16 0 14 94-EM-03 Replace Mtrtst Board 50 50 0 0 0 94-EM-04 Load Management Program -----185 165 0 -------0 -----0 SUB-TOTAL ELECTRIC METERING 385 335 - 36 0 14 I I I I Page 18 i `i I y~ 4lira. 07-Sep-89 1990 - 1994 CAPITAL IMPROVEMENT PLAN 04:48 PM ELECTRIC DEPARTMENT li x 1000) 94-EC-01 Radio Equip 48.08 MHz 40 0 40 0 0 94-EC-02 Purchase UPS for SCADA 20 0 20 0 0 94-EC-03 Replace vintage Radio Repeaters 60 ----60 0 -------0 0 SUB-TOTAL ELECTRIC COMMUNICATIO 120 60 60 0 0 94-ES-01 Misc. Tools 8 Equipment 15 0 15 0 0 94-ES-02 ;later/Sewer Install. HL Sub 10 10 0 0 0 94-ES-03 Retrofit Breakers (loc. d NL) 260 260 0 0 0 SUB-IOTAL ELECTRIC SUBSTATIONS 285 210 15 0 0 I 94-EMIS-01 Misc. Off. Equip/Furniture 90 0 90 0 0 94-EMIS-02 Motor Pool - 86 Ford PU 05606 16 0 8 0 8 94-EMIS-03 Efficiency Incentive Program 0 0 0 0 0 94-EMIS-04 OIS Map System 50 -----0 -----SO 0 0 SUB-TOTAL ELECTRIC ADM. MISC. 156 0 148 0 8 TOTALS FOR YEAR - 1994 CIP 4,630 3,629 653 69 79 GRAND TOTALS 1990 - 1994 CIP 32,852 26,764 51125 316 646 I i Page 19 Il i i G8-Sep-89 1990 - 1994 CAPITAL IMPROVEMENT PLAN - REVISED 10:01 AM WATER DEPARTMENT x 1000) PROJECT 80NO CURRENT AID-IN NUMBER PROJECT DESCRIPTION TOTAL FUND REVENUE CONSTR OTHER FISCAL YEAR 90 90-WA 0450-01 Personal Computer 6 0 6 0 0 REVISED SUB-TOTAL WATER ADMINISTRATION 6 0 6 0 -0 NET INCREASE/(DECREASE) OVER ORIGINAL 2 0 2 0 0 89-WP 0460-01 Ray Roberts WTP R Raw Water Fac 333 333 0 0 0 89-WP 0460-03 Booster Station 6 System Tie-In 1,522 1,522 0 0 0 89-WP 0460-05 Ray Roberts Hydrocorp PenStock 537 537 0 0 90-WP 0460-01 Mobile Equipment 0 90-WP 0460-02 1 MG Elevated Storage 750 750 0 0 3 90-WP 0460-03 Pigging Raw Water lines 0 0 110 0 110 0 0 90-WP 0460-04 Rehabilitate Wells 400 400 0 0 p 90-WP 0460-D5 New Computer 6 Pagers 9 0 9 0 0 90-WP 0460-06 Safety Climbing Devices 5 0 5 0 0 90-WP 0460-07 New Alt Valve 0 TWU tank 0 0 0 0 0 90-WP 0460-07 Plant 8 Wells Xeroscaping 6 0 6 0 0 90-WP 0460-08 Office Furniture 6 0 5 0 0 ! 90-WP 0460-09 New pH Meter 6 Chlorine Analyzer System (purchase) 4 0 4 0 0 REVISED SUB-TOTAL WATER PRODUCTION 3,681 3,542 142 0 3 i 89-WL-1 laboratory Expansion Casework 13 13 0 0 0 I\`~) 90-WL 0480-02 Facility Casework Improvements/Upgrade 1 0 1 0 0 90-WL 0480-03 Division Information Management System (DIMS) 3 0 3 0 0 90-WL 0480-04 Laboratory Equipment 4 0 4 0 0 90-WL 0480-U5 watershed Monitoring Program 5 0 5 0 0 90-WL 0480-06 Aerosesoing 1 0 I 0 0 REVISED SUBTOTAL WATER LAB 27 13 14 0 0 90-WEP 0463-01 GIS Information System (50%) 10 10 0 0 0 I 90-WEP 0463-02 Personal Computer (50%) 4 0 4 0 0 90-WEP 0463-03 Field Equipment 2 0 2 0 0 90-14EP 0463-04 Oftlce Equipment 6 Furniture 1 0 1 0 0 90-WEP 0463-05 Mobile Equipment 13 0 13 0 0 90-WEP 0463-06 Storage Building 0 0 0 R 0 1 REVISED SUB-TOTAL WATER ENGR 6 PLAN 30 10 20 0 0 II j Page 20 I I CB-Sep-89 1990 - 1994 CAPITAL IMPROVEMENT PLAN - REVISED 10:01 AM WATER DEPARTMENT x 1000) PROJECT BOND CURRENT AID-IN NUMBER PROJECT DESCRIPTION TOTAL FUND REVENUE CONSTR OTHER FISCAL YEAR 90 89-W-7 Repl. Misc. Waterlines (c) 529 529 0 0 0 90-WD 0461-01 Oversize Waterlines 150 150 0 0 0 90-WO 0461-02 Mobile Equipment 88 0 9 0 79 90-WO 0461-03 Water, Taps 8 Loops 75 0 0 75 0 90-WD 0461-04 Repi. Fire Hydrant 8 Valves 5 0 5 0 0 90-WD 0461-05 Repl. WL Street Program 175 0 175 0 0 90-WD 0461-06 Repl. 2" WL With larger size 10 0 10 0 0 9D-WD 0461-07 Repl. Misc. Water Lines (d) 10 0 10 0 0 90-WD 0461-08 Development Plan Water Lines 250 250 0 0 0 90-WD 0461-09 Misc. Equipment 30 0 30 0 0 90-wD 0461-10 Pars. Computer (2 ea, A $5,000) 10 0 10 0 0 REVISED SUBTOTAL WATER DISTRIBUTION 1,332 929 249 75 79 90-WM 0462-01 Mobile Equipment 16 0 8 0 8 90-WM 0462-02 Water Meters 75 0 75 0 0 %-WK 0452-03 Misc. Equipment 4 0 -----4 -------0 -----0 - REVISED SUBTOTAL WATER METERING 95 0 87 0 8 REVISED SUB-TOTAL 1990 WATER CIP 5,177 4,494 518 75 90 C:\ETC\CIP90\W6WW-SUM.WRI I i r •s Page 21 G LE w i 08-Sep-89 1990 1994 CAPITAL IMPROVEMENT PLAN - REVISED 10:01 AM MATER DEPARTMENT (t x 1000) PROJECT BOND CURRENT AID-IN NUMBER PROJECT DESCRIPTION TOTAL FUND REVENUE CONSIR OTHER ` FISCAL YEAR 91 89-WP 0460-01 RayRoberts WTP d RawWater Facll. 1,776 1,776 0 0 0 89-WP 0460-02 Finish Watur Transmission Main 581 65 0 0 526 89-WP 0460-03 Booster Station 3 System Tie-In 3,235 2,046 0 0 1,189 91-WP 0460-01 Mobile Equipment i5 0 15 0 0 REVISED SUB-TOTAL WATER PRODUCTION 5,607 3,877 15 0 1,715 91-WL 0480-01 Facility Casework Improvements 3 0 3 0 0 91-WL 0480-02 Division Information Management System (DIMS) 1 0 1 0 0 91-WL 0480-D3 Laboratory Equipment (AAS) 22 22 0 0 0 91-WL 0480-04 Field Monitoring Equipment 1 0 1 0 0 REVISED SUB-TOTAL WATER LAB 27 22 5 0 0 I ~91-WEP 0463-01 GIS Information System (50%) 10 10 0 0 0 91-WEP 0463-02 Engineering Software (50%) 2 0 2 0 0 91-WEP 04;3-03 Field Equipment 1 0 1 0 0 91-WEP 0463-04 Office Equipment 3 Furniture 1 0 1 0 0 REVISED SUBTOTAL 1990 WATER ENGRBPLAN 14 10 4 0 0 i 90-WD 0461-07 Repl. Misc. Water Lines (c) 300 300 0 0 0 91-WD 0461-01 Oversize Water Lines (c) 150 150 0 0 0 91-WD 0461-02 Mobile Equipment 139 0 24 0 115 91-WD 0461-03 Water, Taps, Loops 180 0 0 180 0 91-WD 0461-04 Repl. Fire Hydrant 8 Valve 66 0 66 0 0 91-WO 0461-05 Repl. WL Street Program 150 0 150 0 0 91-WO 0461-06 Rep?. 2' WL with larger size 329 0 329 0 0 91-WD 0451-01 Repl. Misc. Water lines (d) 42 42 0 0 0 91-WO 0461-08 Development Plan Water lines 260 250 0 0 0 91-WD 0461-09 Misc. Equipment 15 0 15 0 0 REVISED SUB-TOTAL 1990 WATER OISTRIS 1,621 742 584 180 115 91-WM 0462-02 Water Meters 114 0 114 0 0 91-WM 0462-03 Misc. Equipment 3 0 3 0 0 REVISED SUB-TOTAL 1990 WATER METERING 117 0 117 0 0 REVISED SUBTOTAL 1990 WATER CIP 7,386 4,651 125 180 1,630 Page 22 08-Sep-89 1990 - 1994 CAPITAL IMPROVEMENT PLAN - REVISED 10:01 AM WATER DEPARTMENT (s x 1000) PROJECT BOND CURRENT AID-IN NUMBER PROJECT DESCRIPTION TOTAL FUND REVENUE CONSTR OTHER FISCAL YEAR 92 89-WP 0460-01 RayRoberts WTP a RawWater Facil. 6,774 5,714 0 0 0 89-WP 0460-02 Finished Water Transmission Main 2,092 11669 0 0 523 92-WP 0460-01 Mobile Equipment 14 0 3 0 11 REVISED SUBTOTAL 1990 WATER PRODUCTION 7,880 70343 3 0 534 92-WL 0480-01 Facility Casework Improvements 7 0 7 0 0 92-WL 0480-02 Division Information Management System (DIMS) 3 0 3 0 0 92-WL 0480-03 Laboratory Equipment (GC/MSi 22 22 0 0 0 92-WL 0480-04 Reservoir Monitoring Progran 14 0 -----14 0 0 REVISED SUBTOTAL 1990 WATER LAB 46 22 24 0 0 E 92-WEP 0453-01 CIS Information System 150X) 10 10 0 0 0 92-WEP 0463-02 Field Equipment 1 0 1 0 0 92-WEP 0463-03 Office Equipment 8 Furniture 1 0 1 0 0 REVISED SUBTOTAL 1990 WATER ENGR&PLAN 12 10 2 0 0 91-WD 0461-07 Repl. Misc. Water Lines (c) 238 238 0 0 0 92-WD 0461-01 Oversize Water)lnes 200 200 0 0 0 92-WD 0461-02 Mobile Equipment 120 0 30 0 90 92-WD 0461-03 Water, Tops, Loops 188 0 0 188 0 92-WD 0461-04 Rep). Fire Hydrant 3 Valve 70 0 TO 0 0 92-WD 0461-05 Repl. WL Street Program 150 0 160 0 0 92-WD 0461-06 Repl. 2" WL with larger size 340 0 340 0 0 92-WO 0461-07 Repl. Misc. Water Lines (d) 42 42 0 0 0 92-WD 0461-08 Development Plan Water Lines 250 250 0 0 0 92-WD 0461-09 Misc. Equipment 15 0 16 0 0 92-WD 0461-10 E. McKinney WL L288 to Mayh11' -----120 ---120 0 0 0 REVISED SU8-10TAL 1990 WATER DISTRIBUTION 1,733 850 605 188 90 92-WK 0462-01 Mobile Equipment 15 0 4 0 11 92-WM 0462-02 Water Meters 120 0 120 0 0 92-WM 0462-03 Misc. Equipment 3 0 3 0 0 REVISED SUB-TOTAL 1990 WATER METERING 138 0 121 0 11 REVISED SUBTOTAL 1990 WATER CIP TOTAL 9,809 6,225 761 188 635 M Poge 23 08-Sep-89 1990 - 1994 CAPITAL IMPROVEMENT PLAN - REVISED 10:01 AM WATER CEPARTMENT I (t x 1000) PROJECT BOND CURRENT AID-IN NUMBER PROJECT DESCRIPTION TOTAL FUND REVENUE CONSTR OTHER - FISCAL YEAR 93 89-WP 0460-01 RayRoberts WTP d Rawwater Facil. 3,220 444 0 0 2,17E 89-WP 0460-02 Finished Water Transmission Main 3,138 2,354 0 0 185 93-WP 0460-01 Mobile Equipment 35 0 4 0 31 93-WP 0460-02 Booster Pumps-New Pressure Plane 500 500 0 0 0 REVISED SUBTOTAL 1990 WATER CIP TOTAL 6'893 3,298 4 0 3,592 93-WL 0480-01 Facility Improvements 3 0 3 0 0 93-WL 0480-02 Laboratory Equipment 20 19 1 0 93-WL 0480-03 Division Information O Management System 1 0 1 0 0 93-WL 0480-04 Watershed Monitoring Program 12 0 12 0 0 ft- REVISED SUB-TOTAL 1990 WATER CIP TOTAL 36 19 17 0 0 i f 93-WEP 0463-01 OIS Information system (sofa) 10 10 0 0 I 93-WEP 0463-02 Field Equipment 0 1 0 1 0 0 i 93-1EP 0463-03 Office Equipment a Furniture 1 0 1 0 0 REVISED SUBTOTAL 1990 WATER CIP TOTAL 12 - 10 0 0 92-WD 0461-07 Rep). Misc. Waterlines (c) 303 128 175 0 0 93-WD 0461-01 Oversize Waterlines 200 200 0 0 0 93-WO 0461-02 Mobile Equipment 68 0 68 0 0 93-WD 0461-03 Water, Taps, Loops 192 0 0 192 0 93-WD 0461-04 Rep). Fire Hydrant 6 Valve 74 0 74 0 93-WO 0461-05 Repl. WL Street Program 150 0 150 0 0 93-WO 0461-06 Repi. 2" WL with larger size 150 0 93-WD 0461-07 Rep). Misc. Water Lines (d) 56 6 150 0 0 93-WO 0461-08 Development Plan Water Lines 250 230 0 C 0 ~1 1 93-WD 0461-09 Misc. Equipment 15 p 0 0 15 4 REVISED SUB-TOTAL 1990 WATER CIP TOTAL 1,456 634 - 632 192 0 93-WH 0462-01 Mobile Equipment 16 0 16 0 0 { 93-WM 0462-02 Water Meters 126 0 126 0 93-WM 0452-03 Misc. Equipment 3 0 0 3 0 - l REVISED SUB-TOTAL 1990 WATER CIP TOTAL - - ~ 445 0 ----~45 0 -----0 REVISED SUB-TOTAL 1990 WATER CIP TOTA 8,544 31961 800 192 39592 Page 24 i i l Ob-SEp-89 1990 - 1994 CAPITAL IMPROVEMENT PLAN - REVISED 10:01 AM WATER DEPARTMENT x 1000) PROJECT BOND CURRENT AID-IN I NUMBER PROJECT DESCRIPTION- TOTAL FUND REVENUE CONSTR OTHER ' SCAL YEAR 94 94-WP 0460-01 Mobile Equipment 16 0 3 0 13 94-WP 0460-02 1MG Elevated Storage-New Plane 750 750 0 0 0 SUB-TOTAL 1990 VATER PRODUCTION 766 750 3 0 13 94-WL 0480-01 Facility improvements 22 19 3 0 0 94-WL 0480-02 Laboratory Equipment 3 0 3 0 0 94-WL 0480-03 Division Information Management System 1 0 1 0 0 94-WL 0480-04 Watershed Monitoring Program 12 0 12 0 0 SUB-TOTAL 1990 WATER LAB 38 19 19 0 0 94-WEP 0463-01 Field Equipment 1 0 1 0 0 94-WEP 0463-02 Office Equipment 6 Furniture 1 0 1 0 0 i 94-WEP 0463-03 Mobile Equipment (50x) 9 0 4 0 S SUB-TOTAL 1990 WATER ENGR&PLAN 0 5 11 0 6 93-WO 0461.07 Repl. Misc. Waterlines (c) 409 204 205 0 0 94-WO 0461-01 Oversize Waterlines 200 200 p 94-WD 0461-02 Mobile Equipment 0 0 1 94-WD 0461-03 Water, Taps, Loops 60 0 60 0 0 200 0 200 0 I 94-WD 0461-01 Rep 1. Firs. Hytlrent 8 Valve 76 0 76 6 0 0 I 94-WD 0461-05 Repi. WL Street Program 150 0 150 0 0 x,11 94-WO 0461-06 Repl. 2 WL with larger size ISO 0 150 0 94-WD 0461-07 Repl. Misc. Water Lines (d) 49 4; p 0 94-WO 0461-08 Development Plan Water Lines 250 250 0 0 0 94-WD 0461-09 Misc. Equipment 0 0 15 0 15 0 0 SUB-TOTAL 1990 WATER DISTRIBUTION 11559 703 656 200 - 0 94-WM 0462-01 Mobile Equipment 16 0 16 0 0 94-WM 0462-02 Water Meters 133 0 133 0 0 94-WM 0462-03 Misc. Equipment 15 0 16 0 0 i SUB-TOTAL 1990 WATER METERING 164 0 154 0 0 TOTAL 1994 CIP 2,538 1,472 648 200 18 GRAND TOTAL 1990 - 1994 CIP 33,454 22,803 3,652 835 6,164 i E II j Page 25 1 1 p oa-6•p-++ 07:56 AN 1110 - 1114 CAPITAL IMPROVEMENT PLAN - REVISED WASTEWATER DEPARTMENT (S x 1000) PROJECT BOND CURRENT AID-IN NUMSER PROJECT DESCRIPTION TOTAL Pl6ND REVENUI CONSTR OTHER FISCAL YEAR 00 r f0-WWA 0131-01 Personal Computer, Office Furniture I 0 4 0 0 REVISED DUITOTAL WASTEWATER ADMINISTRATION 6 0 4 0 0 I i I +6-WW-4 New Air Slower (South Plant) 205 20! 0 0 0 10-WW9 0410-01 600 WE Radio (6 Nix convert-41-coo) 12 I2 0 0 ° `fO.WWp 0470.02 Moblls Equipment, gig A Truck + OtN iii N 127 0 I 60•MR 0470-03 Innovative + Alternative TecNn0101y 0 0 0 k ~ to-WMP 0410•04 lire te.tia+ Ramovaelon (2 aa.) 40 40 o 10-WWP 0470-05 WT Fight tludee Dewatarln/ Is beds) 100 100 0 0 0 10-MwP 0470-06 Addltlonal Perwnal Coap~srs 20 0 20 0 0 0 /0-WWP 0470-07 Land Purchase and Developeent 100 100 O 10-WWP 0470-06 Aeration Basin Monitors, Plow Meters 0 0 tludge level IndiutOra 20 20 0 S 0 1 0 ° /0-WMP 0410.01 Lift Station SCADA (4 ea.) 10-Wwf 0470.10 Noroecaplnl 10 0 _ 1..0 0 .0- lSi 0 6! -.•--125- . . SOS REVISED BUI-TOTAL WASTEWATER PRODUCTION 7 SI ° +1•M1L•1 Laboratory Explnelon WMwork 71 0 0 10-WWL 0481-02 facility Casework 2 0 0 Improvements/Upgrade 2 0 10-WWL 0411-0+ Division Information 0 0 Management System (DIMSI S 0 1 10•WWL 0461-04 Laboratory 140 PRent 13 0 13 0 0 0 0 DO-WL 0461-05 Industrial Waata Program 0 0 0 0 0 10-MWL 0411-09 Mobile Equlpe,ent 2 0 2 f0-WWL 0411.06 Spill Pfevsntl0n Prolrw 1 0 + 0 0 f0-WWL 0469.01 Laboratory IxpanH on (%•roscaping) 1 0 1 0 0 , REVISED SUS-TOTAL WASTEWATER LABORATORY to to 21 0 0 l 0 C ~ !0-WMf► 0472-01 QIg Information BYd ea ISOSI 10 10 0 10-WWEP 0472-02 Personal Ccopvtar (SO%) 4 0 4 0 0 5 S 0 0 0 ' 10-N4Eo 0472.01 flow Measuring Devices +0-WWEP 0472-04 fl•ld Equipment S 0 1 0 0 /D•FWEP 0472-05 Mobile Equipment 0 0 0 0 60-WWEP 0472.06 Replacement Printer ! 0 6 0 0 10-MP 0472.01 Office Equipment I FurrOtura 1 0 1 0 0 IEVISED BUG-TOTAL WASTEWATER INOR 1 PLAN 25 is 13 0 0 Page 26 i A! I I e f. 07-Sep-11 11110 - 1111 CAPITAL tWPROVEMENT PLAN - REVISED 10:23 PM WASTEWATER DEPARTMENT (1 ■ 1000) PPCJctT IONO CURRENT AID-IN MUMIER PROJECT DESCRIPTION TOTAL FUND REVENUE CONSTR OTHER FISCAL YEAR s0 11-1-1 Reel. Misc. Sewer Line (C) 371 171 0 0 0 10-WWC 0171-01 Oversize Severllnee ISO ISO 0 0 a 10-WWC 0171-02 Mobile Equipment 113 0 to 0 111 !0-WWC 0171-03 Sewer Tape (10) 10 0 O 10 0 10-WWC 0171.01 Reps, SL street Program 100 S00 0 0 0 00-WWO 0171-05 Inflow Infiltration Correction 122 121 0 0 0 60-WWC 0171-00 Repl, M1ec Sever Liras (d) SO s0 0 0 0 10-WWC 0171-07 Development Plan sawerllnea ISO ISO 0 0 O 10-WWc 0172.04 Misc. Equipment 1s 0 is 0 a I SO-WWC 0171.01 ASPI, 21" Sewer w/111" (Woodrow) (c) 366 216 ISO 0 0 REVISED IUS-701AL WASTEWATER COLLECTION S 133 1 !!S 1!1 10 131 i I i REVISIO TOTAL 1110 CIO 21767 2011 111 to Ist i C:\ETC\CI►-10\WW-SUN.WRI r i I i I I it Page 27 t f k t oT•Sep-as 10;25 PM 1110 1114 CAPITAL IMPROVEMENT PLAN REVISED WASTEWATERS DEPARTMENT (I x 1000) PROJECT BONO CURRENT A10-I4 NUMBIR PROJECT DESCRIPTI !i TOTAL FUND REVENUE CONSTA OTNER FISCAL YEAR 11 SI_WW-S Equalization Basin (0021147) 150 1S0 0 0 p /t-WNP 0470-01 WWT Plant Expansion (Design) 200 200 0 n 0 91•WMP 0470-02 Moo11e Equipment 17 0 11 0 IS 51-WWP 0110-03 Innovative a Altarnativs Technology 21 21 0 0 0 I1-WWP 0470.04 Land Purchase and (4velopesnt 10 70 0 0 0 11.140 0470.05 Dechlorlnatlon system 200 200 0 O p 11-WWP 0470-01 Additional personal Computer 1 O 1 0 0 11•WW► 0170-07 lift Station Mmovatlon (2 as.) 42 42 0 0 O !I•WWP 0410-06 lift station SCADA (4 sa,) s 0 s 0 0 . PEYIliD SUB-TOTAL WASTEWATER PROOUC1IOf( 7S2 115 S! 0 21 h ~ i -K:1L 0411.01 Facility Casework I Improveemnts/Upilradm 1 0 4 I 11-WWL 0411-02 Division Inroraatlon 1 0 0 f ~ Management IYatss (PINS) 2 0 2 0 0 /1•WWL 0111-03 LaDOratory Equipment (AAS) Ia 46 0 O 0 f I1•WWL 0111-04 Fiend Monitoring Equipment 2 0 2 0 O 11-WWL 0111-05 Industrial Waste Program 17 0 1a 0 0 11-WWL 01St-01 Moolle Equipment S 0 1 0 i 0 REVISED BUS-TOTAL WASTEWATER LABORATORY 11 16 33 0 •-•••0 !1•WWEP 0472.01 OI1 Information System (10%) 10 10 0 p 11-WEP 0472-02 Field Equipment 0 3 0 0 0 /1.14+£P 0172-01 C//ice EqulpNnt a Furniture 5 0 1 1 0 11-WWET 0472-04 S rvlce/Backup Camara Unit 0 7 7 O p p .....o REVISED SUN-TOTAL WASTEWATER ENOA 1 PLAN 21 17 4 0 rr---~~ 10-WWC 0471-01 Pepl. Misc. sower Line (c) 417 ISO 123 0 t !1-WeC 0171.01 Overages Sewerlinos 0 11 11-MMC om- too xoo 0 0 0 02 mobile Equipment 42 0 15 O 7 I1•WNC 0411.05 Sewer tape (SO) to 0 0 36 11.144 017t•04 Pool, IL Street Program 100 10 0 100 0 0 11•NWC 0471-04 Inflow Infiltration Correction Soo 300 0 g1-WWC 0471.08 Rep1. Misc Sewer lines (d) 30 0 0 0 /1-WWC 0411.07 Development Plan 8ewsrlirws !0 0 0 250 290 0 0 0 /1 -11NC 0171-01 Misc, equipment 0 0 AEYISED SUI-TOTAL WASTEWATER COLLECTION 1,176 1'300 333 J6 1 I A[VISID TOTAL till CIP I 2,544 9104 411 b1 30 ! I Page 28 I 1 i E i y oT-sop-af 70;02 PN 7190 1111 COITAL 14PAOVE4ENT PLAN WASTEWATER DEPARTMENT (6 r 1000) PROJECT 60No CURRENT AID-IN NUMBER PROJECT DESCRIPTION TOTAL FUND REVENUE CONSTOLXTI 07MER • /16CAL YLAR /2 ~1/•104-2 Egw5ltation Basin (Construction) 71000 1,000 0 0 0 i It-WMp 0170.01 PMT Plant ERpanslon (Ooa!pn) 116 116 G 0 0 /2.1041 0170-01 WWT Plant ERpan. (Construction) Soo 600 12-WP 0110-02 MIT Plant IXpan, (lnspoetlon) 101 101 0 0 0 12-WWP 0170-03 mobile EW+IpNnt 76 0 11 0 11 a,-WWp 0170-01 Land Purc ae• and DevelOpe•nt 50 So 0 0 0 12•MWp 0110-05 Ifvovative 6 Alternative T•chnOtoSy 30 30 0 O 0 17-WWp 0170-06 lift Station 6CADA (1 M 1 0 t 0 0 0 0 f ~ I2-NMP 0I70-07 Lift Station Removatl0n (2 u-) 41 ' v Wt-TOTAL WASTIMAIER PRODUC110N 1,116 1,111 21 0 If I 12-WL 0161-01 Faeility Ieproveents 21 0 21 0 0 f2-7ML 0111-02 laboratory EQUlpsont 1 0 / 0 0 62-WWL 0161-03 laboratory 990POOnt (OC/MS) 0 6< 61 0 D I BUS-TOTAL WASTEWATER LABORATORY 11 14 10 0 0 j j 12-NWE► 0172-01 OIS Inforsat!On By" (60%) 10 10 0 0 0 12.WWEP 0172-02 Field Epulpe•nt 1 0 1 0 0 `...._.._.~l 12.WtP 0112-03 Office EVuiPsont 6 furniture 1 O 1 0 0 Ji 6Uf-TOTAL WASTEWATER ENOR 6 PLAN 12 10 2 0 0 61-104C 0111-06 R•pl, mime, bower lira (t) 261 O 266 0 O 12-WWC 0111-D7 Overall. Sewarllnea 400 200 0 0 0 i ' 12-MWC 0111-02 MoD11• [pulpMnt b 0 1 0 31 02.1Af6 0171.03 !ewer Tape 110) 36 0 0 a6 0 12-fAfC 0171-04 Pool. SL best Pro6raa 100 0 100 0 0 0 12.WWC 0171-05 Inflow Infiltration Corr•ctlon Soo Soo 0 0 0 12-WWO 0171-06 Rcpt, Mlec Sower Lima (d) 16 /J 0 O 250 250 0 D 0 !,-Wife 0111.07 D•valcpwent Plan Sow•rlimes IS 0 0 ` 12-0410 0171-01 Mlac. Eriip•ent 1s 0 E -1 6Uf-TOTAL NASTEMATFR COLLECTION 11156 Its t!0 36 31 TOTAL 1062 CIO 31160 2.015 /11 36 50 i JJ { Page 29 I I l vi a . ~ Y OT•leD•11 10:02 PM 1/f0 - $914 CAPITAL IMPROVEMENT PLAN WASTEWATER DEPARTMENT (1 M I PROJECT BOND CURRENT AID-IN NUMBER PROJECT DESCRIPTION TOTAL FUND AEVENUE CONSTRUCTI OTMER FISCAL YEAR 13 01-WP 0470-01 WWT Plant IxPlnslon (Design) 12 52 0 0 0 12-VrP 0410-01 MINT Plant Expansion (Construction) I,SOO 21500 0 0 0 12-WP 0470-02 IMT Plant EAWIlon (nepeetion) 101 101 0 0 0 13-WWP 0470-01 Mobile Equipment 47 0 22 0 25 13-IMP 0470-02 Additional Personal CamMar 10 O 10 ' 0 0 53-WWP 0470-03 Existing Lift Station Renovation (2 4B 46 0 0 0 13-Wi(P 0410-04 Innovative i Alternative Technology 10 30 0 0 0 13-WWP 0470-03 Land Purchase end Development so 60 0 0 0 k 13-WNP 0470-06 Lift Station SCADA (4 on.) 1 0 1 0 0 SUB-TOTAL WASTEWATER PRODUCTION 2,144 21771 40 0 2S I 13-WWL 0161-01 Facility Improvements a 0 1 0 0 IS-WWL 0411-02 Laboratory Equipment (ICP) s0 17 3 0 a 13-WWL 0461-03 Division Information Management System (DINS) a 0 1 0 0 $11-WK 0481-04 Industrial Waste Program E4 0 24 0 0 WS-TOTAL WASTEWATER LAIORATORY is 67 is O 0 63•W14to 0412-01 0I0 Information systae (50%) 10 1D 0 0 0 13-7MEP 0472-02 Field Equipment 1 0 1 0 0 13-WWEP 0472.03 Office Equipment A furniture 1 0 1 0 0 SUB-TOTAL WASTEWATER ENOR i PLAN 12 10 1 0 0 12-WWC 0471,06 Ampl, Mlle, Sewer Line (c) 366 133 143 O 0 { 13-WWC 0471-01 Oversize Sewsrlinee 200 200 O 0 0 03-WK 0471.01 Mobile Equipment Ili 0 134 0 10 k1•WWC 0471.03 Sewer laps (50) s6 0 0 35 0 93•144C 0471.04 Rspl. SL Street Program 100 0 100 0 0 13-WWC 0471-05 Inflow Infiltration Correction 160 $50 0 0 0 13-WWC 0471-06 Repl, Wisc lower Lines (d) 48 41 0 0 0 13-VOC 0471-07 Development Plan Sewsrllnes 210 250 0 O 0 13-WW.. 0471-09 MIsc, Equipment 1S 0 1! 0 0 SU6-TOTAL WASTEWATER COLLECTION 1,677 7,301 1!4 86 so i TOTAL 1113 CIP 4,762 4,147 474 s6 101 i Pacre 30 I 1 s f r 07•Sap-!1 I 1D:02 PN 1110 - 1611 COITAL IWPROVENEN7 PLAN WASTEWATER DEPARTMENT x 1000) ►ROJEC7 SOND CURRENT AID-IN NUMBER PROJECT DESCRIPTION- TOTAL FUND REVENUE CONSTRUc?T OTHER FI6CAL YEAR 62-WO 0170-01 WWT Plant Eapaneion (Construction) 2,000 10000 0 0 0 12-WWP 0170-02 WWT Plant ExPanalon (Inepeotlon) is$ $so 0 0 0 14-WWP 0170-01 Mobile equipment 10 a 11 0 is !/-WWP 0170-02 Existing Lift Station Renovation (2 41 41 0 0 0 11-IMP 0110-03 land Purchaod and Development s0 so C 0 0 01-WIP CI70-01 Innovative I Alternative Technology 20 20 0 0 0 61•WWP 0170-05 Lift Station Re-aetivatlon (Co-ed) 220 220 0 O 0 01-WIP 0170-04 Lift Station RADA 1 0 S O 0 I SUB-TOTAL WASTEWATER PRODUCTION 2,56! 2,107 !J 0 aS 14-1001, 0111-01 Facility Isprovowt is 67 1 0 0 j t1-WIL 0411-02 Laboratory Equipment a 0 0 a 0 14-WWL 0111-03 Oivlolon Information Management System (DIN11) a 0 1 0 0 11.0011, 0481-01 Tndustrlal Mesta ►rogru 11 0 tl 0 0 BUN-TOTAL WASTEWATER LABORATORY !0 IT 0 11-WIP 0172-01 Field Equlpment 1 a 1 0 a 14-WEP 0172.02 Office Equipment A Furniture 1 0 1 0 0 14-WWIP 0112-03 Mobile Equipment (501) 0 0 4 0 5 SUB-TOTAL WASTEWATER ENOR 6 PLAN 11 0 / O ! 13-WC 0111-06 Repl. Misc. Sewer Line ic) i16 240 261 0 O 04-WIC 0171.01 Oversize sewarlir,es 200 200 0 0 0 1 11-WWC 0471.02 Mobile Equipment 70 0 40 0 20 64-HNC 0171-02 Sewer Tape (40) 78 0 0 is 0 04-WC 0171-01 Repl. SL Itreet Program 100 a 100 0 0 14-WIC 0471.05 Inflow Infiltration Correction 650 450 0 a 0 91-1410 0471-04 Aspl, NieC Sever lines (d) /e 16 0 0 0 11-WIC 0471.07 Devol"Mt Plan sewerlinss 250 260 O 0 0 91-WIC 0171-01 Mlac, EWlpmant is 0 is a O I IUB-TOTAL WASTEWATER COLLECTION 1,711 11216 121 ' ae ao TOTAL 1911 CIP 4,453 2,660 164 as 70 ORAND TOTAL 1110 - 1011 CTP 16,010 15,7!0 2,250 166 111 Page 31 1 a, r r e 1 1 p^1 ~p g " n w e ~"pj f• ~ D ~ ~ p 6 ~ (~1 ~ M ~ ~ ~ N ~ ~ i i ~ • ~ ~ w G YYp 7 ~ ~ gyp! n ~ r n Y' P r ~ ~ P~ y~ 1 1 pM yp Try1 (Q~ 6 r ~ r G ~ / 1 I i 8 1 o l i I• I , III I « 1 b 1 j ; M 1~ I f I}}~ I ~ ~ I n ~ ~ rl ~ M 1 « « S k ~ ~ K ~ u 8 I , ~ i i !I ~9pp[+ V + I : 1 i a i r « 1 1 'Mi O p t 1 O O O O O n; n 1 1 I M n S a W 8 I 1 I QQ QQ QQ IJ , 1. ro 1.... 61 I r I I ~ Ieo ~ ~ ~ ~ ~ ~ Ire a a Ire e I i V V V Y I I ' • n H w r w n ~ ~ ~ I i !1 ~ 1 n • ww 11pp I~ yy p p p I ~ ~Np p b 10 b tl 10 C C D 0 O 1 1 ✓ tl V V V Y V V 7 1 I I I a a ✓ f~ ~ ~ r ' I III i ' pYppM pM Yo' p~ 4~Y I I ~ 7 S 8 g 7 / I I I ~ J e 1 ! a b ~ { I r7 w p f I ~ r on ? M h ~ ~ ~ ~ ~ ~ ~ Q ~ I I 1+ " 0 1Q~ M D 1 1 M r i ~ ! I Y rya ; i a ate 1 ti N S 1 b l s E ~ 1 I M 1 N 1 M N 1 11 •ryaap Ip Y ~ • 1 f I A N i r M y J N 1 f1 !1 ~ ~ 66 j p S p 8 V 4 a Iu0 i N 1 tl 6~ iit C i p 4 I ~I u u ; ~ i II I ' A M N j F I ~j b M N p=Q r 0; " N J P Y I . N i» N I p~ 8 N; FJ r 'J k• Y (I 1 O 1 Q N 1 10 Y It +1! i \ ~ ~ y; p i a q ~ P J li ~ W eat, ` i ~ M~! ~ W R V i t N I IN+ 0. M I t! pN I II `J`' lI ~pp1 pp N S M Y 1' I 1 o110 m l O g p A A N V 1 1 *00 O I O O p ~ I I 1 u u I 1 +I S si It j gm M h n n i w l M » » I I 1I » A 1 ' ~ N 9 1.0 I ~B FA e { s a~ ~ ! s m » » » I I j I 1 t i ` y r d. f i 7 , n a ro ~J ~ k N N tt V a I'` III I p I i yp~ S WO Y I ~ 9 Y ~ Q ♦ J i y i J :7 ] i 8 i I 64 r. N a ~i giN N u ♦ f G 88a g lJ u u u~~ ~ u Y 24 1 444 1 V 1 k_ K y r 4 ~t Y ~ ~ ~ ' t ~ ~ ? i r + ~ ~ r Y ~ ~ ~ : T ~ ' } oo ~ ~ 7 i t. ~ i ~ ~ ~ i r b I i '1. I I I I I i r ~ ~ ~ ~ i ~ I I I I ~ ! I ' i i N~ ~ 1~ `i M I rS ~ p yp1 1 ~ ~ FyN~l1 ~ yp~I y~I ~ O i O O II u 1 ~ 9 O I O O i i i~ .1 ~ , I ~ I I I 1 1 I I I I I I ~ I j I I I 1 I I ? ~ I 1 I ~ li I 1 ~ i 1 ~ I r 1 Y ~ I 1 G I M I ~ I L i I N ~ ; I I I ~ ~ (8^ ~ I S ~ I• I v I bQ I QD aQ 1 ~ V O O y I ~ ~ ~ I y ~ I ; I w I ~1 a ~ ~ y u y y W y u ~ ~ ~ ~ i I U1 ~ PI ~ r . i I r \ ~ 1 j N ~ I i ~ ~ i ~ ~ ~ i 1 I ~ I ~ 1 i • I 1 I i ,III r 1 ~ ~ D x r S r S ~ D ~ w n n ~ ~ l 0 ~7 > s ."j r i T ~ 7 -DI + r r l Y a I SZ~ S=v23 yr I y ~ i M u aa. I _ .41 III ~ V». G ' • • I a I I ~ b 3~ r r' 1 I ~ I ~ ~ I g g l b 6 i 88 g8 8 g 8 g I O H O O ~ Q U O O i V V I > C r M Y y aL ee~ p~ pp p i P i I I ~ • 1 Now 1`1`1I I~ Gi:/ sw!v6.. a aa ~p+ ■ I ~ n ' 0 „ Y r. V M 1 ~ M gg ~ O C ` ~ I I MMM 1 I 1 o^ ~ I 7 1 1 I i I I kfI 1 1 ~ I i g n ~ I 1 ! p 1 r C C1 1 [~+1 ~ 1 5 1 1 N V I o f ~ ~ o 8 i $ °o i o o a ' f a! f o o o s ~,a; ens I ! I 1 ■M I 1 1 !1 ~ M I 1 ! MU yp M ` f M y l N r M M M M .i 8 0 8 g g o 1 C: o o F 8 8 8 0 o 8 8 j n m b m b le n i i ~ 1'' uu w u av uu ~ i I , V Y V V f V. V ! M Ill I ~ J I ~ 1 1 i 1 JI a CITY OF OIMTOM FIY9 rtAl CAPITAL IMPRDPIMINT PLAN (MOM-UTILITY) llll-99 ASTIIATID C061 HR! "VOID ITAT11 ustate and Tnnssartatton Ta411ty time (FN 111111 Pour lane 1 150,000 life $and L oue 11911 Sold) Landscapingl dlvtded :-JS to I miles south) 11911 sold) 1110,000, 1990.0. Sell 110.000, PC6 end driveways. 1119.10. Davis Street paving Itprovisamte 30,000 Lois Bond moot 11991 sold) Avenge 9 inprav-nthte 40,000 Ills Bond Issue 119!1 sold) (taut Drive to 1-151 Donnie scat laoutld 101,551 1195 Streit Improvement aond (4 lanes Windsor to Untvelstty Drive) Bonnie scat Reaulid 419,914 Isis Strait Improvement Band 14 lane Unlveralty Drive to Sartptual Audra Lane M build $1,111 Lois $trial lepravement land (9nd of dlvt.'t to Paisley) ACmt Strait Rebuild 41,301 1161 Street ipcoveMnt Bond )Bernard to Fort Worth Oliver Locust street lebutld 111,015 1111, street tsptavesent land 1~{ ICOngrses to University) ! daatteK upd aseer Drainage plan 5 410,000 1011 land tuuo hckm and la0 ai alley Recreation Center 11,300,000 lilt Bond caws L991.91 ! Athletic Field Devtlopssn! 150,000 1116 Bond Issue I~ Pete Stattenl and tniMat 1 1 now lice stations 81,000,000, Isis and list land tout Pit$ lgutprnt 100,000 LOSS Bond Issue i Library Ia"Aftea, phase I 1 110,000 ul$ Bond taeue j fl Plans tot oar 1nlaeasrak Coto/ I 100,000 lost land toad, To 1990-91, and Court Carlo Space Study TOTAL 11,101,111 t 10!14/t1 i i i J~ Page 38 i I a f ) .-CITT OF OLYTON TIVS YSAA CATLIAL ZmIIOVLMNT pW (NON-U2ILLTY) 1969-90 T1Q)6C! S1rmr1D COST NOV !UNDID STATOS Struts lad Ttusoortatlom Loop 266/Local Tattltipotioa 11,200,036 1964 load Issue Laodocapial: (4 Side divided from 115,300, 1993-'94 U.S. 350 to Colorado llvd.) U.S. 360/Local Tarticlpatloa 600,030 1968 load Issue I.35 to 41044 (cis late divided from l4adtcaptal, U.S. 77 (Locust) to 1120,730, 1909-0 Loop 266) Nottinshae tstaiaics 300,000 1966 good Issue 1410,000, 1990-91 (U.S. 360 to 4.110 lc4d) V.S. 380 A114t-of-YaT 250,000 1966 load Iowa 1994-95 Acquisition 6oaale Arse rebuild 347,876 1963 Senot Lmprovewat 1914-89 `I (Aloq Soad to ■todeor) load scripture Sabulld 347,907 1913 Strttt Ieptoveaeat 1989-90 (t-33 to Sandie Its$) load Y. Oak lebuild 207,676 1915 Strait Impravemedt 1989-90 (1-33 to cut locale hie) load Avenue k labulld 210,021 1913 !asst Improvement 1966-89 (NL141a04 to Nccoralek) load f tla street Atbulld 314,516 1913 Street Improvcadet 1914-89 (81141aid to tells) Sold Loma Del Lay Dralasp ( 625,300 1966 load Issue 19v1-93, rit4 281 Stuart/gaaSTdalt Dratule 350,00 1966 goad issue 1919-90 Kalil 8U1 At" Dralule 300,000 1914 1004 ileum 1969-90 Low Worssmmmt Coaster/ ! 500,000, 1916 10126 bow 12.000,000, Court Comslar. Tltasm I it 1991-11 ` TOTAL 14,733,203 ~ I ~ I 1053011 k 3 .i Page 39 !V CITY OF DENTON FIVE YEAR CAPITAL IMPROVEMENT PLAN (NON-UTILITY) 1990-91 PROJECT ESTIMATED COST HON FUNDED STATUS Streets and Transportation Fort North Drive (U.S. 377) $1,0650000 1986 Bond Issue $53,000, 1989-90. 4 lane divided from I-35 I ; to FM 1830 I-35 N. to Collins Fhase I, 1991-92 Phase 2, 1992-93 Oriole Street Reconstruction 1179000 1986 Bond Issue 1992-93 Drainage ,I Fort North Drive/,lames St. $ 90,000 1986 Bond issue 1990-91 i Parks and Recreation i Recreation Center $1,400,000 1986 Bond issue 1993-94 as South Recreation Center Athletic Field Development 4500000 1986 Bond Issue 1990-91 I Library Expansion $ 600,00 1986 Bond Issue 1992-93 as S. Completion Library J Law Enforrement Center/ $11900,000 1986 Bond Issue $4009000 in Court Complex Coap etion 1992-93 TOTAL $50622,000 i I 'I I I,I i 1053X/16 Page 40 ~ I ~ a i FIVE YEAR CAPITAL. IMPROVEMENT PLAN (NON-UTILITY) 1991-92 PROJECT ESTIKALED HOW_ FUNDED STATUS Streets and Transportation Masch Brancn Road/Phase I $ 573,125 Future Bond Election Required (380 to Jim Christal) for all proposed for 1994-95 Masch branch Road/Phase I[ projects (Jim Christal to FM 1515) 1,504,931 1991-92 program year 1996-97 Local Participation/Four Lane 11100,000 Divided Road - Spencer to I-35 1995-96 Intersection Control Signals 225,00U Willowwood Bike Path 100,000 1991-92 Turn Lanes for Arterials 90,000 1991-92 Pedestrian Signals 30,00'.0 1991-92 f CATEGORY TOTAL s-0 1991-92 i DraiaaBe Cooper Creek Channel $750 001) Kingfiener Drainage 750000 1991-92 Pecan Creek Drainage 1992-93 I Bradshaw to Ruddell 250,000 f CATEGORY TOTAL $1,075,000 1991-92 Fire and Emergency Services c - i Second Aerial Device i Outdoor Emergency Sirens $ 250'750 1997-98 CATEGORY TOTAL 253 750 1995-96 Airport Improvements Road Access to South Hangar Area $ 10U1000 locally funded Total coat of project/all 2994-95 'nfield Drainage Improvement 70,918 and Acquisition North 17/35 $29,667.00-1989-90 24.7 Acres 107,593 1994-95 and Acquisition 13.5 Acres 58,806 10% local share of total and Acquisition 31 Acres 135,036 project coat/balance 1994-95 orth Holding Apron 5,14u subject to FAA 90% match 1994-95 aunway Extension 1,000' 23,460 1994-95 M.I.R.L. Runway Extension Lighting 11400 1994-95 Parallel Taxiway Extension Holding 1994-95 Apron 10000' 1518OU 1994-95 Stub Taxiway to S.E. Industrial 61000 1994-95 Area 1994-95 Commercial Service Area Paving 12J00 F.B.O. Paving 71 Eliminated Executive Jet Center Aircraft ,500 Eliminated Parking 18'070 Eliminated Engineering and Contingency 136'017 CATEGORY TOTAL 1994-95 $ 762,501) Library Bookmobile $2501000 Not recommended Main Library Rehab., 1996-97 PROGRAM YEAR TOTAL $ 6 1053k/16 ,464,306 Page 41 t CITY OF DEN'TON FIVE YEAR CAPITAL IMPROVEMENT PLAN NON-UTILITY 1992-1993 PROJECT ESTIMATED COST HOW FUNDED STATUS Streets and Transportation Masch Branch Road, Phase III Future bond election required Part of Phase I10 FM 1515 to Springside Road 830,000 for all other projects pro- 1996-97 Street Construction/Reconstruction 250,000 posed for 1992-93 program year 1993-94 Westwood Paving 235,000 1993-94 Intersection Control Signals 23500UU $100,0000 1992-93; Partial Improvements to City $250,0000 1998-94 Sidewalk System 100,000 1998-99 Oversized Participation in Thoroughfares IUU,000 Not Recommended 'turn Lanes 95,000 $100,0001 1998-99 CATEGORY' TOTAL 1,845:5 5 Drainage Cooper Creek Drainage, Phase 11 1,000,00U $500,000, 1992-93; Alexander Street Drainage 128$000 $500,1993-94i Ph I, $0006700009 j 89-901 Ph II, f $1289000092-93; Avenue G Drainage 100,000 1992-93 CATEGORY TOTAL 1,2 , Parks and Recreation Civic Center Pool Expansion/ Renovation* $1,0000000 1994-95 City/DISD Joint Swimming Facility at Billy Ryan H.S.* 500,000 1997-98 t Land Acquisition for Community Park 500,000 1996-97 Neighborhood Park Development "':0 OOU 1995-96 CATEGORY TOTAL A6 00 P_ire, Police and Emergency Services Rehabilitate Station /1 500,000 1.996-97 (McKinney Street) Rebuild Station l4 (Kings Row) 1~50r000 1997-98 CATEGORY TOTAL ~T,Z50,a'f6 i I PROGRAM YEAR TOTAL 6,313,000 i R Pool projects listed based on present conditions and informatioa - continuing negotiations with school district and future planning will provide basis for final recommendations and j decisions regarding beat way to allocate $1.5 million to meet community swimming needs. 1053k/16 Page 42 ~i I I i isFrl ,vtv 4.~ i Y Y_ N N Y 71 ~ M m~ V 0: V P N P ~ N Y O ~O (1 C~ ~p W V P N tW N 1+ O S N A 1 ~p A µN b 2 M N ~ G' m n ~ y I < u ~ N t P P N N 0 h ~ O A A ~O yOy N p~ ~PNJ~ f n~ m G Y F• V ! N N a i.. Oo OBa 00 O F• ~p F• i I ' tf m ,~4$yC+ p ~ C P ~F P ~ N S ~ Y, y' WT 8 pO T W N , i ¢a ~ nn ~ A > i 0' G O P O O e ~ j ~I n 0c Y b C ~ i O [ p h C n fi► N ~ Y~ I RM (ryp1N N yN yN. r !9 p s ``n ~ eY 1p+ Fp+ P8 pN R ` ; S I+ 6 7 0 O O O N~ Cn nn"S Y a 6 ~ w o ~ M M K N •••POi111 pG. W N N W b : P by W Y N q~ O Vc~ O NP. ~J y~~ y~ W W P ~ ~ ~O v- go b' ~ s• O O W O N ~ N8 CO V 6 H m ~h+ 0 S 8 O O m L P O IJ O O N <Y A !1 m a I ~ n i i I ~ I i I I I UTILITY I EXECUTIVE SUMMARY The 1990-94 Utility Department Capitul Improvements Plan is based on the 1990-94 Utility Department Planning Forecast, which ro acts a p j population Increase from 67,000 in 1989 to 77,936 in 1994. This represents an annual growth rate of 3% per year. The majority of capital expenditures wall be required to serve the new customers being added to the system. It must be recognized that any number of circumstances inay effect the I j following pr:;cctions and plans. This document Is intended to serve as a guide to the daily activities of the Utility Department In Its efforts to maintain the high reliability and service quality of the Electric, Water and Wastewater Systems. At the same time, due to the nature of the utility business, a certain flexibility is assumed within the document in order to accommodate changes as they occur. Factors that most commonly affect consumption and revenues I ere= I 1. Abnormal weather (Drought, heat and relnfell). 2. Abnormal growth (A sudden increase In growth can place serious strain on the utility systems. A very low growth can highlight financial problems and lead to larger rate Increases). 4 i 3. Changes In the local and surrounding economy. 4. Cogeneration Is another factor that may effect the Utility operations and financial situation. For example, Texas Women's University and The University of Horth Texas have expressed e desire to develop cogeneration projects. A decrease in consumption of two of Denton's top ten users of electricity could affect not only the Utility, but the citizens as well. Such a decrease would place a greeter portion of the debt service and fixed costs upon the II` remaining customers. The end result could mean more frequent rate ' Increases. ~ w l I i I I Page 44 I ! 4 R 5. The replacement, upgrading and building of new facilities Lo serve th^ expanding population and aging infrastructure is requiring major i construction during the five year planning period. Following is an overview of each department. I j Electric Department The Electric System will require $35.040 million In capital funds during the 1990-94 period. In accordance with the 1990-94 Forecast (hereafter referred to as "the Forecast"), the Electric System expects 4,574 new customers to be added. Exteislve capital expenditures for these customers and Improvements to maintain reliable service to existing customers make up the majority of the CIP projects. I i 1 One new substation will be added end considerable funds will be used for customer incentive end load management programs. Also, a portion of the overhead lines (.5 miles per year) will be converted to underground as pert of the City beeutiflcation program. A special conversion project ($2.1 million) is Included for the area on University, between 1-35 and Bell Avenue. Other major changes Involve the addition of two hydroelectric units (one each at Lake Rey Roberts and Lake Lewisville) end additional building space for e Central Dispatch facility and Electric Department Personnel. A detailed listing is found at the end of this section. Electric De .art tment - Funding { Funding for the electric projects will be provided from four main sourcest 1. Bond funds, $26.868 million 2. Current revenues, $7,210 million 3. Aid-in-Construction, $0.316 million 4. Other sources, $0.646 million 1 ~ I Page 45 t Electric Department - Protnrn e Two major changes were made on the proformos. The first change Involves adding a "Subtotal" line for customer related revenues. This will old in Management and @card review of data. 2. The Interest Income (r Jon-operoting) line Is included on the proforma but not added Into the totals. Since these monies are not included ae pert of the Utility's funds until final payment of the related long term debt, generally accepted accounting standards require these monies be listed for management review but not Included In the totals. f ~ The prolormas included herein, should be viewed as a planning tool. The majority of the Information Is based upon data as dictated by the Forecast and other current available Information. Some of this date is subject to change. Items that the Utility Staff are concerned about Include: I f I- Off System sales and Wholesale copacily: These numbers are calculated by TJvIPA and generally ore not received until the third week in May. j i 2• Purchased Power and Fuel: Same as above, except that minor J changes have been made. The Utility Staff revised the original TMPA ten Year purchased power and fuel forecast. These changes are a result of revisions in growth rates as pubiished In the 1990-94 Plennlog Forecast. 3• Net Sales (ti}egawatt flours): MYlfi sales have been adjusted downward due to review of current fiscal year date. Population and consumption growth rates for the first four months have been approximately one-half of the anticipated Increases. This condition resulted in modification of megawatt-hour sales for the CIP Forecast Period. While the megawatt-hours were changed, it must be noted that the growth rates, as per the Forecast, were NOT changed. t f Page 46 i Electric Dr artment Rate Increases The Electric Department anticipates a 2.5% rste increase In fiscal years 1992 and 1993. This rate Increase Is caused primarily by Increases in the cost of purchased power, the planned capital requirements and the effect of various load management activities. Recent developments with TKIPA indicate the possibility of a reduction in Denton's portion of the fixed costs which may result In the near term possibility of a rate reduction. It rmiat be noted that since cogeneration is suhjvct to so many variables, it is not specifically addressed in the above rote mating recisions. However, the effect of large cogeneration facilities being placed In service will result in an Increase In fixed costs and debt service to the remaining customers. Electric Department Miscellaneous Information i Cost of debt service Is expected to increase from the current $.43 per KWH to $.61 KWH in 1994. i The Electric Service Debt-to-Asset Ratio horn a current of 31.75% to 47.01 % In 1994. According to a study released by th Ame,ican Public Power Association In 1986, o utility of comparable size should have a 49.0% ratio. I ~-_/111 I { I r •l 11 Page 47 f Water Department The Water utility will add an estimated 2,256 customers during the planning period (from 17,972 In 1990 to 20,228 in i994) and will have s growth rate of approximately 3.04. The Denton area population will increase at a steady rote of a little over three percent (34) during the planning period. To provide adequate water service, it Is anticipated that $33.304 million capital funds will be required over the next five years. The major projects will be the addition of a ten million gallon per day (MGD) water plant, two-I 1.1GD elevated storage tanks, a water transmission line, and the replacement of I miscelleneous water lines. The new water treatment plant will increase the 1 mavirnum ce;.sNty to 40 f.1GD. A detailed listing Is located at the end of this section. i I { j I VJeter Department - Fundina II Funding for the water projects has four major sourcesi 1. Bonds, $22.790 million 2. Current revenue, $3.944 million 3. Ald-in-Construction, $0.913 million ' 4. Other, $5.657 million Water Department - Proforma r The Water Proforma to based on the consumption amounts as directed by the G 1990-1994 Planning Forecast. A total of six (6) major changes were made on the Water Proforma. They ores I. Lake Cities was taken out of the forecast model In 1994 due to their anticipated participation with the Upper Trinity Regional Water District. I I ~ 2. Separate rate Increases were input for the wholesale customers. Page 48 K. f' 1■`t~ 71`y 3. Production Power expenses have been increased from the previous year's budget. In last year's buds^t, the Water and Wastewater I Departments were financing the two hydro units with long term debt. This caused a decrease in their production power costs and a i cerresponding increase in their long term debt. Since the Electric D,partment has assumed the responsibility for the hydro plants, the Plater and 14e3tewater Plants will pay for electric service through I i this account. I 4. Purchased Water Expenses are decreasing. these expenses from 1990 to 1594 are lower then previous years actual amounts because this account only reflects the out-of-pocket expenses as labeled by k the Income statement. These expenses are the result of a i take-or-pay portion of the current contract between the City of Dallas and Denton. Denton anticipates taking the majority of their water from Lake Rey Roberts. This is contingent upon the Lake filling faster than was previously anticipated. To date, all indications are in our favor. However, if a drought occurs, or if we don't get the average rainfall, the cost of purchased water will j increase. s 5. Rate increases were limited to a minimum 3.0% and a maximum of f 8.5%. i 6. These proformes include the repayment of the $4 million loan from the Electric Department. This amount is spilt 1596 to the Water and 25% to the Wastewater Departments. The loan is scheduled to be repaid in nine annual consecutive payments. Water Department Rate Increases 1 It is anticipated that the Water Department will require rate increases of 8.5% in 1990, 8.5% in 1991, 6.5% in 1992 and 4% in 1994. These increases ere primarily due to increased costs associated with the payments for the Ray Roberts project, debt service for the recent water plant upgrade, the new l0 f.9GD water i Page 49 I l i t%O.n'IY .H Ue'.1 plant and associated transmission line, storage lank and booster pump station, required overhead storage tanks, plus the return on investment charge for i these additions and repayment of outstanding debt to the Electric Department. 'r 1 L Water Department Miscellaneous Financing Information Changes in the cost of water to Denton customers during the planning period (1990-1994) will increase cost from a 199U rate of $2.31 per 1000 gallons to } $2.73 per 1000 gallons in 1994. i Debt service is expected to Increase from $.45 per 1000 gallons in 199U to $.66 per 1000 gallons in 1994. f I , i i 1 Page 50 1 Wastewater Department The Wastewater Department will add an estimated 1,852 customers during the t planning period. The customer count will Increase from 14,750 in 1990 to 16,602 in 1994. t Improvements and replacements to the Wastewater System are projected to E t cost $18.040 million. Major capital items include an equalization basin, expansion of the wastewater plant by three MGD, oversize sewer lines, replace C obsolete sewer lines, initiate an infiltration/inflow study, upgrade several lift stations, development plan wastewater lines and purchase miscellaneous equipment. A detailed listing is located at the end of this section. i Wastewater Department - Funding i r Funding for the wastewater projects will be provided from four main sources: 1. Bonds, $15.180 million 2. Current revenues, $2.234 million l i 3. Aid-in-Conctruction, $0.102 million I 4. Other, $0.444 million i Wastewater Department - Proforma : The Wastewater Preforms reflects the changes as noted in the Electric and Water Sectlcns. Major changes over last year's Proforma includes I 1. Growth as established by the 1990-1994 Planning Forecast. 2. Include repayment of the $4.0 million Electric Deportment Loan. The Wastewater Department's share of this loan amounts to approximately $1.0 million. i 3. Production Power expenses have been Increased over lest year's amount for the some reason as described in the Water Department Section. I I Page 51 I ~ i "R qui .:,h d 11111 I Wastewater Department Rate Increases I i The Wastewater Department anticipates an 8.5% rate increase during 1990, a ! 7.0% increase in 1991, a 6.0% rate increase in the fiscal years 1992 and 1993, and a 7.0% increase in 1994. Rate increases are the result of the planned expansions, cepital improvements and increased maintenance costs. i Wastewater Department Miscellaneous Financlel information + 4 i The average monthly cost to the residential customer during the planning period will increase from the 1990 rate of $ 11.65 to $15.14 In 1994. Debt service costs will also increase from the 1990 level of $1.068 million to $2.224 million In 1994. Due to the mayor construction activity during the planning period, total Debt-to-Asset Ratio will increase from the current 39.9 to 52.3 in 1994. This ratio applies to a combination of the Water and Wastewater Departments. This ratio Is confirming the fact that these departments ere financing the majority of their asset acquisition with long term debt instead of with current revenues. This trend will begin to reverse once the plants have been built. I f Respectfully submitted, 4-1 R. E. Nelson, Executive Director Department of Utilities i j i I I 1 j i I i i Page 52 i I it S 1 x ATTACHMENT 2 ~ DRAFT PdZ Minutes September 13, 1939 Page 10 Ms. Brock stated that Article 4.01.B Of the Subdivision Regulations allows the Commission to find that this addition does not create the need for additional fire flow and the buildings will be sprinkled. The City has plans to finish the tie in of the water lines in the near future. She moved to recommend approval of the re0 at of the Endres Addition. Seconded by Mr. Engelbrecht and unanimously carried (6-0). VI. Hold a public hearing and consider a revised 5 Year Capital Improvement Plan (CIP) and a 5 Year Capital Improvement Schedule. Mr. Robbins stated that the same night the Commission reviewed the CIP in work session, the Public Utilities Board (PUB) made a recommendation about the Utility CIP. He said that the Commission has met several times on the General Government Plan and he would answer questions. He pointed out changes in the CIP and Five Year Plan. The reason for the changes is a more detailed look at the fiscal impact, tax increases, revenue projections, and the need for the improvements. Development activity has not increased as rapidly as anticipated. Based on these factors, staff is recommending a less aggressive CIP. The Five Year Schedule has been added to the general government CIP. The projects recommended by the Commission are in the plan but are moved further into the future. The recommendations have been stretched out over 10 years. The staff is suggesting the schedule to make a distinction between the five year plan adopted by the Council and the projects that are having to be pushed back another five years, The schedule could be adopted or it could be used as an item to be taken into consideration when making decisions about future CIP. Mr, Ham stated that the poor economy has had an impact on utilities. The City has not sold as much water this year have been pushed to year previously. However, back burden of o fiscal projects overall five year plan did not change significantly in the total amount of money. Expenses have been cut. The major change is that the booster pump station and new water plant wore originally scheduled for 1992 but will be pushed back to 1993. Originally, the plan was to spend three million dollars on the booster station in 1990, but now will spend 1.5 million. The architectural requirements for the pump station and tank were cut. The tank will be steal instead of concrete. 2-1 ~I J 3 s Pat Minutes DRAFT September 13, 1989 Page 11 Mr. Tullos stat,~d that electric utilities has pushed projects back. The Lewisville Hydro project has been a problem getting off the ground and an extension has been asked for. They are tying to got the CIP up to date in preparation for a bonc sale. In New York, they like to know what the money will be spent on exactly. There have boon several changes and refinements since early spring when the CIP was done originally. The only new item is fiber optics for the telephone system. Mitchell Turner, said that he had a question about the CIP in regards to the library. He wanted to know what the taxpayers voted for in the 1986 band issue, and what is being proposed in the CIP. In the bond issue, there were two items totaling a million dollars. There was land acquisition for parking and a library expansion in 1991. The Blue Ribbon Committee made a strong recommendation that additional parking be acquired fLr the main library, preferably across the street from it. Somewhere along the line, a decision has been made not J to do that, but instead to build a south library. E Mr. Robbins stated that a consultant study was done with the Library Board concerning library expansion. $380,000 will be used to acquire the site and $20,000 was spent cn the consultant. The proposed situ was shown on a I slide. Mr. Turner asked if the school board owns the land. ' Mr. Clark said they own part of it. Mr. Turner said that he is pleased with the proposed one cent tax increase as opposed to the original proposal; however, he opposes any tax increase at all because Lewisville already has a fourteen cent tax advantage over Denton and it competes with Denton for now industry. He said that he favors bond elections to let taxpayers make the decisions. Overall, he feels that the current CIP proposal is a more realistic approach than the one presented earlier in the year. Mr. Clark said that he is pretty sure the Library Board's recommendation was presented to the 91 Committee. 2-2 i 1 i t ~i DRAFT P&Z Minutes September 13, 1989 Page 12 I Ms. Brock stated that she is concerned that the new library will not coordinate with the compact and contiguous growth policy in the Denton Development Plan. f` Tax money should not be spent on the new site. The Library Board may not be aware of the policy. I Mr. Clark stated that two years of research was done on the area across the street from the existing library. The floodway effects the area, and building would have to be cantilovered which is costly. Another issue was getting people across the street safely. There is a bend 1 in Oakland causing a safety hazard. Realigning Oakland would be too costly. Other alternatives were to take away park land or purchase the Woman's Building which would be difficult to obtain. The Commission discussed the allocations for the library. Mr. Engelbrecht stated that if the now library were built i on City property, it would not violate the compact growth policy and would save the City almost a million dollars. Ms. Brock said it is bad to pay an expert $20,000 and ignore the export's advice, but it is worse to take the { advise just because it was paid for. She asked if the Council made a definite decision that the new library should be in the south. i Mr. Robbins said no. Mr. Turner suggested branch libraries at the recreation _ canters. Ms. Brock stated that there is one at the Martin Luther King Center which has had a positive response. Mr. Engelbrecht said there may have boon some discussions about using grade school libraries. Ms. Brock said that she does not know how much Mr. Turner's suggestion would cost, but it seems to make sense. Mr. Kamman said the books could be rotated. I Mr. Engelbrecht said the word "south" could be stricken from the recommendation. 2-3 "RAFT PdZ Minutes September 13, 1989 Pago 13 Ms. Brock said that the Commission could recommend that libraries be established at recreation centers. Mr. Engelbrecht said that the now library should be located on dedicated land or on City property. He moved to recommend that the new library facility bo located on City property or on donated land to be consistent with the Denton Development Plan, and that the word "south" be stricken from page I so that it reads to construct a new library in the 91-92 CIP. Seconded by Ms. Brock and unanimously carried (6-0). Mr. Engelbrecht stated that he would like to see the 1 square footage of the areas to be landscaped along University Drive and Teasley Lane. Mr. Robbins explained that Teasley will not be as lushly landscaped as University Drive. Mr. Engelbrocht said he would like more detail. I Ms. Brock moved to recommend approval of the five year i CIP with the changes about the library. Seconded by Mr. Engelbrocht and unanimously carried (6-0). Mr. 0lasscock eft the meeting. VI. Consider recommending approval of the preliminary replat of the Denton Area Teachers Credit Union, Lot 1, Block A, and part of Lot 2, Block 6, Baines Addition, and part of Lot 2, Block 26, Original Town of Denton into Denton Area Teachers Credit Union, Lots 1 and 2, Block A. STAFF REPORT: Mr. Yost stated that the plat is a 2.606 acre tract located one block west of Elm Street, between Mulberry arid Sycamore Streets. The tract and all adjacent land is zoned central business. An existing 6" sower line will be abandoned. A 16 foot utility easement containing a now 6" sewer line is proposed. The options for the exact location of this easement are noted on the plat, and the petitioner will choose one of them at the time of final platting. There is one lot adjacent to the site which is used residentially. The applicant is aware that the landscape ordinance roquires a six foot scrooning device separating the lots. 2-4 I ~ y I i i I I j 14 ~vnx~ .as.. s nµa:¢a CITY of DENTON ! 215 E. McKinney / Denton, Texas 76201 MEMORANDUM DATE: October 23, 1989 TO: Mayor and City Council FROM: Frank H. Robbing, Executive Director Planning and Development i SUBJECT: ANALYZING THE DEVELOPMENT PROCESS I f PURPOSE The purpose of the work session is to review with the Council our most recent staff work with the Planning and Zoning Commission concerning the platting process. I 4 BACKGROUN7 In March 1989, the Council's strategic goals committee responsible for analyzing the development process reported to you that the following objectives and tasks should be undertakent 1. Continue regulatory streamlining. 2. Consider eliminating Council from the plat review process. 3. Analyze the impacts of required regulatory procedures. Staff has been pursuing these tasks in the context of our re-write of the Subdivision and Land Development Regulattono. Additionally, Senate Bill 1075 came Into effect in August. It substantially changes state subdivision law as follows: 1. Allows a city employee to approve, but not disapprove, plats with four or fewer lots on an existing street, and where extension of "municipal facilities" are not required. 2. Changes notice for residential replete to owners in the "original subdivision" within 200 feet of the replat, regardless of the number of lots in the subdivision. i i w Jst.: 19 ICI C yg,, H Mayor and City Council October 23, 1989 Page 2 3. Gives replat protest "standing" to those within 200 feet of the replat. 4. Authorizes the plat approving authority to approve protested plate (20% of those within 200 feet) by three-fourths vote, which eliminates the "66 213% rule." Staff held a work session with Planning and toning in August to discuss the platting process re-write, 591075, and the goals committee's work. STREAMLINING AND ISSUES Streamlining the regulatory process simply means making it easier to understand and use, leas time consumingo efficient, decreasing lees costly for the public and private sector appropriate and in-depth scrutiny. Three aspects of Texas platting laws related to steamlintng are% 1. Approval of a plat is an administrative not a legislative act. 2. If a plat meets the requirements of the applicable ordinance, it must be approved. j 3. Final plats must be approved by the municipal authority within 30 days, if the Commission approves the plat; or 60 days, if the j Council approves plate. Given the nature of plat decision making and the potential for shortening the existing process, the goals committee and Planning and Zoning are exploring the following issues. Issues ~~JI 1. Plat decisions and plat variance decided by Planning and Zoning, only. Currently Council approves preliminary plats, variances to the Subdivision and Land Development Regulations, and replete. 2a. Allow submission of the preliminary and final plate at one time for all plats on a voluntary basis by the subdivider; or 2b. Allow the Development Review Committee to approve preliminary plate. 3. Allow staff approval of minor subdivisions in accordance with SB1075. Planning and Zoning and staff have agreed that not all large or Intensive four lot plate should go without public review by Planning and plats thateArebyfive e astaff cres orullesslIn staff Zoning, approval enoftifour parameters stye, unless the four lots were all single family; and that the subdivision would not generate more than 5,000 vehicle tripe per day. i j I ~ j~ a:- .krartm~ 4 ~µoA RM1AYMe y''r c ~ QxQr■ Mayor and City Council October 23, 1989 Page 3 Replats that require public hearings are required, regardless of the number of lots, still have to be reviewed by the municipal authority that approves plats. 4. Not require platting for a single parcel not being subdivided, which was subdivided before Denton adopted subdivision regulations, or before Denton's subdivision regulation became effective in the Ell; if basic water, sewer, and street improvements are adequate. 5. Platting and etaction standards for existing development. Redevelopment incentives. THE RE-WRITE PROCESS li The Subdivision and Land Development Regulations are being re-written section by section. Last year we adopted a new street, sidewalk, and parking lot section. A Planning and Zoning Committee is now working on the drainage section. As the Arainage section reaches its final phases, a new process section will be presented to Planning and Zoning for their review and recommendation to Council. ATTACHMENTS fff s SB1075 Plat Flow Chart Replat Plow Chart 4ra 401n e CP wp I 2741s i i I I I ~ J ail` BiLPp_:NT DATE: 06'21','>? ATTACHMENT 1 ?IidE: '4:33:26 ?A F'LL !7t'btBER; SB1075 ENROLLED ':EPSION LEG;SES: -P S.B. No. 1075 S.B. No. 1D75 AN ACT relating to the authority and procedure for approving the revision of a subdivision plat in certain incorporated areas of a county. BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF TEXAS: SECTIC14 1. Chapter 212, Local Government Code, is amended by adding Section 212.0065 to read as follows; (Sec. 212.0065. DELEGATION OF APPROVAL RESPONSIBILITY. A munici alit may delegate the abt _to a rove minor ats involving Your or ewer lots front n on an existin street an not requiring the creation of an new street or the extension of municipal facilities to an employee o the mun ci alit The des gnated employee may, or any reason, act to resent t e at _too i a mun cl a planning commission or governing body, or bot , to_a_pro%- the plat. The_empl-oyee shall not disapprove the plat and she be re vired to refer an let which he refuses to approve to the mun c a lann n comet as on or govern n bq ody, or both, w t n the time per od s ec f ed in Sect an 212.009_1 SECTION 2. Su section (b), Section 212.015, Local Government Code, is amended to read as followst (b) Notice of the hearing required under Section 212.014 shall be given before the 15th day before the date of the hearing by(;) ((1)) publication in an official newspaper or a newspaper of general circulation in the county in which the municipality is located(;) and ((2)) by written notice, with a copy of Subsection (c) attached, forwar3ed by the municipal authority responsible for approving -lats to the owners (of property in the on inal subdivision), as i indicated on the most recently approve [municipal.) <ad-ve erem> tax roll (or in the case of a subdivision within t -extraterritorial jurisdiction, t 17e most recent a roved count tax roll w t n 20 eet o the property <e -t a-nine a pe !Y s-gevern4nq- a yr u on which the re plat is requested) e -e - e!s- K-! a-preee nq-p a!>. The written notice may be delivered by depositing the notice, properly addressed with postage prepaid, in a post office or postal depository within the boundaries of the municipality. «f-the-prexedknq-plat-eentelns-store-khan-lee-let 91-the written-netiee-shell-be-ma43ed-only-te-the-owners-ef-lets-located-within 8g9-feet-of-the-lets-le-be-replettedv> SECTION 3. Subsection (e), Section 212.0150 Local Government Code, is amended to read as follows; (c) (If the ro osed re lp at is rotested in accordance with this subsection. the proposed re at must rece e n or er _0 be a rove.G. the a rmat ve vote o at east t ree- oust s o all-members o t e mun cipaf -PTannTng commission or governing o or both. Fora legal rot~e._st written instruments a ne the owners o at east 0 eecent oe tho area o t e ots or an mete ace adjoining the area covered bly tfia ro osed re at a,i extending 200 set from t at area ut within t e or na su v s on moat a e w t t o mun c a ann n Commission or overn n o or of r or to t e c ose o t e_pu c ear nmg <f 6-pereent-ar-mere-e -the -ewners-le-wheat-net tee-to -requ re -te-be-given under-8nbseel4en-4bF-Elle-wkth-the-ntnn4e4pel-ealher4kr-responsible-for epprev4nq-plots-a-wr4klen-pretest-el-the-reple!llnq-before-er-et-the • heer4nq~-khe-~un4el:pal-authority-shell-require-ter-the-replotting-!he ~rlklen-epprevol-e!•a!-least-66-gf3-pereent-el-the-ewners-el-all-lets-kn !he-ptieeed4nq-plot-er-el-the-ewners-ef-tole-leealed•xllh4n-59A-feel-of-the I 1-1 I i 9 BI?PR:S^ DATE: 9br'21i23 BILL NUMBER: SB1075 TIME. 14:38::5 PACE: 3 ENROLLED VERSION LEG/SES: '1R }eta-to-be-rep}etted-if-lhe-preceding-p}et-eentefna-mere-then-}88-}elan n-ee.npnt4eg-pereentegee-ef-exnershipt-eeeh-}et-is-eons}dered-egtta}_te_a}} ether-}ela-regard}eas-ef-a}re-er-ntitnber-ef-ewneraT-end-lhe-ewnera-of-eeeh }et-ere-ent}t}ed-le-east-en}y-ene-rote-per-}elr> SECTION 4. Section 2I2.015, Local Government Code, is amended by adding Subsection (d) to read as follows: i(d) In computing the percentage of land area under Subsection (c) the area of streets ana alleys sha 1 e r udea,i SECTION 5. Subsection (d), Section 212.015, Local Government Code, is amended to read as follows: ((e)) <{d}> r_ompliance with Subsections <4b►-end> (c) (and Id)) is not required for approval of a replat of part of a preceding plat if the area to be replatted was designated or reserved for other than single or duplex family residential use by notation on the last legally recorded plat or in the legally recorded restrictions applicable to the plat. SECTION 6. Section 232.009, Local Government Code, is amended to read as follows: to real Sero 232.009. PLAT. (a) -pi y (Tahis extraterrekorna urisd ct on of munic pa t es w th a ropulat on o 5 m 1 on or more as determined un er C a ter 2 ^A person who as subdivided land that is subject to the subdivision controls of the county in which the land is located may apply in writing to the commissioners court of the county for permission to revise the subdivision plat filed for record with the county clerk. ((c)) <fb}> After the application is filed with the commissioners ^ourt, tge court shall publish a notice of the application in a newspaper f general circulation in the county. The notice must include a statement of the time and place at which the court will meet to consider the application and to hear protests to the revision of the plat. The notice three the period of a the begins on If all or part of the subdivided tract has been sold to nondeveloper owners, the court shall also give notice to each of those owners by certified or registered mail, return receipt requested, at the owner's , address in the subdivided tract. ((d)) <{e}> During a regular term of the commissioners court, the court sha2 adopt an order to permit the revision of the subdivision plat if it is shown to the court that: ' (1) the revision will not interfere with the established rights of any owner of a part of the subdivided lands or (2) each owner whose rights may be interfered with has agreed to the revision. (424) <1*> If the commissioners court permits a person to revise a subdiv a on plat, the person may make the revision by filing for record with the county clerk a revised plat or part of a plat that indicates the changes made to the original plat. SECTION 7. Chapter 232, Local Government Code, is amended by adding Section 232.010 to read as follows: (Sec. 232.020. EXCEPTION TO PLAT RE UIREMENTr COUNTY DETERMINATION. A comet sa oners court o t e count ma a ow conve ance o~-ort ona o one or more rev oua v p atte ota y metes an oun s escr t on w t out rev e n t o lat.I SECTION T e mportance o this legislation and the crowded condition of the calendars in both houses create an emergency and an imperative public necessity that the constitutional rule requiring bills I 1-2 I i I I' I1 ~ !.l !•,.6A SYFIry11.Y~ IF i r. i BSLP~INT DA'. 06/21;89 TIME: :3:38:26 PAGE: 3 BILL NUMBERt 581075 ENROLLED VERSION LEG/SES: 71R i to to read on three several days in each house be suspended, and this rule s hereby suspended, and that this Act take effect and be in force from ,end after its passage, and it is so enacted. S.B. No. 1075 President of the Senate Spea er of the House I hereby certify that S.B. No. 1075 passed the Senate on April 20, 1969, by the following vote: Yeas 31, Nays 0; and that the Senate concurred in House amendments on May 28, 1989, by the following vote: Yeas 28, Nays 0. Secretary o the Senate I hereby certify that S.B. No. 1075 passed the House, with amendments, on May 27, 1989, by a non-record vote. Chief C er o the House Approved: Date Governor i I 1 I ~I I I I j ' a i 1-3 i P # 7 ATTACHMENT 2 PLAT PREDESIGN CONFERENCE' PRELIMINARY PLAT'* FINAL PLAT AND CONSTRUCTION PLANS I 7~ f DEVELOPMENT REVIEW COMMITTEE lot DEVELOPMENT REVIEW COMMITTEE RECOMMENDATION RECOMMENDATION (REVIEW WILL CONTINUE WHILE (REVIEW WILL CONTINUE WHILE REVISIONS ARE SUBMITTED.) REVISIONS APE SUBMITTED.) E :PRo ESY NOTICE TO AEl FP LANNING AND ZONING PERT Y OWNERS IF COMMISSION 100 ACRES PLANNING AND ZONING COMMISSION MYLAR AND COPIES SUBMITTED AND SIGNED FOR PILING. CITY COUNCIL DEVELOPMENT CONTRACTS PRIOR TO CONSTRUCTION I UNLESS WAIVED BY CHAIR OF DEVELOPMENT REVIEW COMMITTEE PROPERTIES THAT DO NOT REQUIRE SUBMITTAL OF ENGINEERING PLANS MAY BE REVIEWED FOLLOWING THE FINAL PLAT PROCESS 17452 I it I I i T f ATTAC)lMENT 3 REPLAT PREDESIGN CONFERENCE* PP.ELIM114ARY PLAT** FINAL PLAT AND CONSTRUCTION PLANS DEVELOPMENT REVIEW COMMITTEE DEVELOPMENT REVIEW COMMITTEE RECOMMENDATION RECOMMENDATION (REVIEW WILL CONTINUE WHILE (REVIEW WILL CONTINUE WHILE REVISIONS ARE SUBMITTED.) REVISIONS ARE SUBMITTED.) FNOTICE PROPERTY OWNERS DIATELY PRECEDING IDENTIAL USE FOR AN TWO UNITS PER DAYS PRIOR TO HEARING PLANNING AND ZONING COMMISSION PLANNING AND ZONING COMMISSION PUBLIC HEARING CITY COUNCIL CITY COUNCIL PUBLIC HEARING MYLAR AND COPIES SUBMITTED AND SIGNED FOR FILING. i DEVELOPMENT CONTRACTS PRIOR TO CONSTRUCTION * UNLESS WAIVED BY CHAIR OF DRC PROPERTIES THAT DO NOT REQUIRE SUBMITTAL OF ENGINEERING PLANS MAY BE REVIEWED FOLLOWING THE FINAL PLAT PROCESS i 17/51[ I I r ATTACHMENT 4 DRAF. Minutes PLANNING AND ZONING COMMISSION July 26, 1989 i I The regular meeting of the Planning and Zoning Commission of the City of Denton, Texas, was held on July 26, 1989, at 5:00 p.m. In the City Council Chambers of the Municipal Building, 215 East Mckinney. Present: Euline Brock, Jim Engelbrecht, Ivan Glasscock, Judd Holt, William Kamman, and Etha Kiker Absent: Fran Morgan Present from Staff: Frank Robbins, Executive Director for Planning and Development; Elizabeth Evans, Planning Administrator; Harry Persaud, Senior Planner; Joe Morris, Assistant City Attorney; and Olivia Carson, Clerk-Typist Chairwoman Brock called the meeting to order. Mr. Engelbrocht arrived at the mooting. II. Work Session A. Discuss the regulatory process and now legislation (SB 1075) amending the state's subdivision regulation enabling act. Ms. Evans stated that staff usually recommends the predesign process with the Development Review Committee j (ORC) to determine whether or not the preliminary and I ~ final plats can be submitted together. When they are J able to be processed together, the fee and amount of time involved is reduced. Simple plats with no public improvements are usually done together. Predeoign fees are deducted from the next step. y~ Mr. Robbins said that there are also size standards. If the plat is bigger than 5 acres or 20 lots, the preliminary and final plats cannot be processed together. Ms. Evans said that the replat process is similar except C that notice to surrounding property owners is required at the final plat atago if the zoning is residential. Mr. Engelbrocht clarified that the City Council has two opportunities to deny a zoning case. One when the case is hoard and one when the ordinance is scheduled for approval. i 4-1 Il E 1 pp~ ;C PdZ Minutes DRAFT July 26, 1969 Page 2 Ms. Evans said that could happen. There were problems in the past when the ordinances were not approved at the same time as the case. Currently, ordinances are prepared before a case goes to City Council if the Planning and Zoning Commission recommends approval. If they do not, and the case is appealed, the staff does not prepare an ordinance until after the City Council approves the case. She showed the Commission a tracking system used in the Planning Office. Mr. Robbins stated that Senate Bill 1076 changed state law concerning the platting process as follows: 1. It allows administrative approval of plats less than four lots in size with no required infra-structure. i { i 2. The notice provision has changed. There is a question as to what a subdivision means. He said that he hopes it means the immediately proceeding plat. 3. Even through the entire subdivision is noticed, the only responses that count are from those within 200 foot of the subject property. 4. The two-thirds rule has boon replace by the i throo/fourths rule. j Ms. Evans stated that the Denton Catholic Addition was an example of subdivision notification. Reply forms are chocked against the mailing list. Ms. Brock pointed out that anyone can speak at a public hearing. Mr. Robbins stated that under the new rules, the entire subdivision will receive notice of a replat, but only those within 200 foot of the property can protest. If 20% of them protest, the replat cannot be approved except by a three/fourths vote of the Commission. Ms. Evans stated that the reply forms explain the process. Tho City ordinance calls for a courtesy notice to other people in the subdivision besides the ones within two hundred foot. But if the courtesy notice is not sent out, the legality of replat is unaffected. I Mr. Engolbrocht asked how the notice would affect administratively approved plats. 4-2 1 R D RStSri~u lr~ PdZ Minutes July 26, 1969 Page 3 Mr. Robbins said he is unsure. They could approve the Plat if less than 20% protested. An employ0e cannot disapprove a plat. Only the Commission and Council could do that if necessary. Mr. Engelbrecht asked if there is a limitation on the size of lots that can be administratively approved. Mr. Robbins said no. Mr. Engelbrecht said that he would want to see a size { associated with administrative approval. There should be a limitation on how large a plat could be approved by staff. j t Ms. Evans asked if there is any qualification about who could administratively approve plats. i Mr. Kamman said that minors would not bu allowed to do so. Ms. Brock ,larified that the Commission is to decide how much aut~_-;~y to delegate to staff. Mr. Engelbrecht asked if there is a case load problem in Denton. t ' Mr. Robbins said yes. There and Council to spend time if they don't need to. Staff 1`0010 that the Commission should be the final away authofrit the City Co nci I asathe as ting310g1sllat,ive body although theoretically the Council is more responsive to the Citizens, State law does not require legislative action for plats. Mr. Engolbrecht said that all the Council Goes is that the plat meeting the Subdivision Regulations. Mr. Robbins said yes. Mr. Engelbrecht asked what would result if Council denied a Plat that mot the regulations. Mr. Robbins replied that it would be a legal problem. Ms. Evans stated that when the DRC recommends approval, it means the Subdivision Regulations havo boon mot. 4-3 I i I 9 i PdZ Minutes DRAFT July 26, 1989 Page 4 Mr. Robbins reviewed the prooosod fist step process, The positive aspects are that time and money would be saved and that the approval of a plat and variance could be done at the same time. The negative aspects are that revenues would lowered, there would be increased engineering costs, there are different interpretations, the Council is more responsive, and the responsibility for plat denials would fall on the Planning and Zoning Commission (Paz). The Commission discussed the costs associated with the platting process. i Mr. Holt stated that revenues are based on cost. The City is not trying to make money. Loss of revenue should not be counted as a negative, Mr. Robbins stated that preliminary plats could be eliminated but no one over brings in clean plats. it costs the developer to pay an engineer. Ms. Evans said that currently problems are ironed out in the preliminary plat stage and options are discussed. Mr. Robbins said that the issues are: 1. PaZ could have final approval on plate and variances. The City Council would not be involved. 2. The preliminary and final plats could be combined for all plats. 3. Staff could do administrative approval according to SB 1076. 4. Platting developed land. Ms. Evans stated that plats would need to go to DRC There is too much information covered for one person to make a decision. i Ms. Brock stated that she has attended DRC and thinks it is a good process. I~ Ms. Kiker said that a little tuna is needed for review, i I 4-4 E 9 DRAFT P&Z Minutes July 26, 1989 Page 5 Ms. Evans stated that giving the P&Z the chance to disagree with DRC would still be a faster process than the current one. Mr. Engelbrecht said that tie likes the idea of approving plats in 2 weeks instead of two months. Ms. Evans said that she has never seen a perfect plat the first time it is reviewed. Ms. Brock said there is still a difference between four woeks and two months. She would not mind if P&Z had the final authority on plats. Mr. Robbins said that residential roplats will be public hearings instead of on the consent agenda. He is not sure what other cities do. Denton can decide how they want to handle them. Ms. Brock said that variances are political issues. Ms. Evans said that there are less of them since the i Subdivision Regulations were revised. Mr. Robbins stated that there is a 30 day limit on plats. This could be achieved if plats did not go past the (P&Z). It cannot be done if they have to go to City Council. Mr. Engelbrecht said that most plats do not have ' variances. Mr. Robbins said that preliminary plats could be required if a variance is requested. Mr. Engelbrecht said that it is a good idea. It would discourage variances. Mr. Robbins stated that the City Council Goals Committee has given the go ahead to rewriting the ordinance for a regulatory streamlining process. Ms. Brock stated that staff could be given boundaries for administrative plat approval and if thsro is a problem, the plat could be brought to PBZ. Mr. Engelbrecht stated that infill and redevelopment need to be oncuuragod. 4-5 III ~1 PSZ Minutes DRAFT July 26, 1989 Page 6 Mr. Robbins explained that platting is involved in the development of land and infrastructure. In many cases, illegal subdivision has already occurred. The enforcement of infra-structure is that no building permit is issued without platting. An issue is when old stuff is in place but is not up to current standards. Plat requirements could be waived, the plat could be administratively approved, or the issue could be handled through GIs which will do a lot and block naming. A pla" provides a legal description for record keeping. The GIs alternative would be cheaper than a plat because no surveyor is needed and the Commission has encouraged essc 1 for infill redevelopment. i Mr. Engelbrecht said that some parameters are neaded. He does not like some places without parking Lut he also would like some of the empty centers to develop. I I f f I I 4-6 i ~I II I i I i i I fillil II DENTON CENTRAL APPRAISAL DISTRICT'`!' ` I 3011 MORSE E7aEET v.o. Eown" JOE 7.ROCCA S. CTA/APA/RTA DENTM TEXAS 7UM Chief ADD,,ller E17!160901 JOHH D. AROMx. ApA aCYVAD OF DIRECTORS: Deputy Chill TROY MHTTE. [Munn,, JOE A. FCRSTTNE taller JOH RECR, YIcR-CN11 rm,n Deputy Chief Appt/i.lr JERRY WC E. Secret Ary For Fennel and C.11,Mlonl CLARENCE N1'ERS AICHAAD C. SMITH October 17, 1989 City of Denton Lloyd Harrell 215 E. hIcKinney Denton, Tx 76202 Dear Mr. Harrell: REF: Candidates to Board of Directors - Denton Central Appraisal District. The City of Denton has 463 votes. i Candidates to the Denton Central Appraisal District Board of Directors are listed below alphabetically by each candidates last name. Each voting unit must cast its vote by written resolution and submit it to the Chief Appraiser by November 1 tt h`, ` its votes for one candidate or may diatri uteTtheuvotesaamongtanyl number of candidates. Some voting units may have enough votes to select several directors f to the Board, To share representation on the Board, several units may wish to vote for the same candidate. A voting unit must cast its votes for a person nominated and named on the ballot. There is no provision for write-in candidates. The Chief Appraiser may not count votes cast for someone not listed on the official ballot. Candidates nominated by taxing jurisdictions, 1, Beck, Jon 5, Myers, Clarence 2. Brock, Horace 6. Smith, Richard 3. Helms, Diane 4. Moore, Bradley 7• White, Troy Sincer ly, f GJoe D. "Rogers Chief Appraiser { i I' I r -r- Fix 1 11 ME= LLJ= LLJ= LJZL= I f Ull= LIEU= EIZE= t LEE= LLII= LLIZ= i LLL= LIJZE= I I IEEE s CONGRESSMAN DICK ARMEY r0 1E'n pill FiCt. 11aa5 l °m•e Yt Vn¢❑ )WL~ZIT A.Jr 2DS~ wSrtC~NaFf 151'C•r r.ru tU^'1 Buunr;, ite-sm 1. IR 150bi W a•..," " °C 2P515 121212 54117 121p 72 L.922 1701 Smi,e Bc»[r A111 BUDGET Swn422 eDUCnnDNaroDLABOR ..0W,111" le 16013 Collgrezz of the mniteb Own; 181714BBJ315 13 I?j VV~e 9)0110e of eprlcajentatibeg ~as$ington, ~s` 2~~~15 October 10, 1989 The Honorable Ray Stephens ) Mayor, City of Denton 215 East McKinney Denton, Texas 76201 Dear Ray, Recently, I have had many requests to meet with various local officials to discuss situations regarding the Corps of Engineers. It is impossible for me to work all these requests into my schedule. Therefore, I would like for you to appoint four representatives to the Lake Information Exchange Committee to serve as your community's liaison with this agency, i It has been my experience that the communities which have participated in this program, and have had representatives that attended the meetings and reported the information back to the community, have been able to work through situations with the agency. Please provide names, addresses and daytime telephone numbers to my office no later than October 21, The appointments should include representatives from the following categories: 1 1. Member of City Government(ideally a parks/recreation or council member, if possible) 2. An individual representative of hunting/sportsman 3. A local individual representative of recreational interests. 4. A small businessman, preferably one with a business impacted by the lake, and actions concerning the lake. These individuals will then be contacted to participate in the meeting on November 14 at the dining facility at the Lewisville State Park. If you have questions, please direct to the attention of Ms. Shelby Hiser of the Lewisville staff. Sincerely, ~ r Dick Ar mey Member of Congress 1 I DA/jlc I i ~ Jl i f A' CITY OF DENTON CITY COUNCIL MINUTES AUGUST 1, 1989 The Council convened into the Work Session at 5:30 P.M. in the Civil Defense Room. PRESENT: Mayor Stephens, Council Members Alexander, Boyd. Gorton, Hopkins and McAdams. ABSENT: Mayor Pro Tem Ayer 1. The Council held a discussion regarding the Denton Housing Authority. Charles Glasgow, Chairman-Denton Housing Authority, stated that the Authority appreciated the help received from the City regarding security pccblems at the Phoenix Apartments. The result was improved and increased police protection from the COPS program and services were now excellent. The Authority also appreciated the proposed funds for repairing the roofs at the Heritage Oaks. He Invited Council to attend a meeting with the Board of Commissioners to discuss matters of the Housing Authority at any time. He also stated his appreciation of Marion Hamilton, Director, who had made great improvements since her employment. Marion Hamilton, Executive Director-Denton Housing Authority, presented the background history of the Housing Authority. She stated that the debt service had been caught up and that the ` Phoenix Apartments would be paid off in 5 years. Residents of the Phoenix Apartments had asked for increased security and a library. The COPS program was providing the increased security and with the help of donations from various organizations, a library had been set up. A concentration had been made on + keeping maintenance up on the apartments so that they would be clean when a new resident moved in and drapes and blinds had ~f f been installed to help increase the tenants feeling of good self-worth. TWU was opening a health care center in October at the Apartments. Council Member McAdams asked what the average time of stay on a waiting list was for the Heritage Oaks or Phoenix Apartments. Hamilton replied that with the Heritage Oaks, the average waiting time was one to one and a half years. The Phoenix Apartments waiting list time was any where from six weeks to six months. Hamilton continued that there were now federal preference categories which included homeless without housing, substandard housing and income in which 50% of the income was used for housing. The homeless had top priority and were always moved to the top of the waiting list. People living in substandard housing were also referred to SPAN, RSVP and Community Development for help until they could be serviced by the Housing Authority. { I I { City of Denton City Council Minutes August 1,1989 Page 2 Council Member McAdams felt that more should be done for the people living in substandard housing. Both Hamilton and Glasgow agreed but stated that the Authority was forced to follow HUD guidelines. 2. The Council held a discussion regarding the Southview amended concept Plan and Detail Plan. proposed Frank Robbins, Executive Director for Planning, stated that the Ik purpose of the work session on Southview was to brief Council prior to the public hearing on August 15th and then presented the background of the development. The following was a portion of a memo from Robbins to the Council detailing the proposed changes: "LAYOUT CHANGES The configuration of several tracts have been changed as shown by the acreage changes on the "comparison" chart. These changes are a consequence of the following: 1. Lakeview Blvd. between tracts 16 and 12 and tract 17 is moved to avoid a dense grove of trees. Tract 16 is larger, accordingly. 2. The flood plain of the Pecan Creek tributary is protected, adding 1S acres of open space and substantially lowering the number of units and density fpreewevirously lotshe detail the concept plan. The school/park site is enlarged by 9.1 acres. The open space is proposed to be maintained by the homeowners. 3. Tract 12, neighborhood service is shaped differently, but the acreage remains the same at four acres. 4. Tract 14, called SF10, while having 89 fewer lots, a lower density, and an average lot size of about 11,000 square feet, has smaller minimum lot sizes and lot dimensions. OTHER CHANGE The previous ordinance required fill for the school site to come from Lakeview Boulevard's excavation. This requirement is proposed to be removed, allowing fill for the school site to come from anywhere. I~ !E f I I I 1 1 r City of Denton city council Minutes August 1, 1989 Page 3 NEIGHBORHOOD CONCERNS Kevin McCormack's has requested that Street K in tract 16 be moved further to the west and that the buffering plan agreed to by the developers along Swisher in tract 10 be part of the adopted detail plan. Street K's location meets our ordinance standards. There is no buffer plan in Southview's detail plan in this area. Residents of Shady Shores, who own homes in the Hidden Valley Alrpark, have objected to the neighborhood service use being so close to their houses. The developer has scheduled meetings with the airpark owners. The Planning and Zoning commission, having heard these concerns, made no recommendations for change at this time. Hidden Valley homeowners have indicated that they would be writing to council. INFRASTRUCTURE Streets. 1. No improvement schedule changes are proposed. 2. All streets are shown on the detail preliminary plat. plan and 3. Creek Crossing Drive, in the north of tract 14, is a temporary cul-de-sac in Tract 15. 4. A traffic signal schedule and a pro rata cost sharing plan is proposed as follows: E RMB Realty, Inc. will pay their proportionate share of LJ the cost to construct the traffic signals at Lakeview Boulevard and Street B/F, Pockrus Page Road and Creek Crossing Drive based on an independent traffic study engineering study that establishes the need and justification based on T.M.U.T.C.D. signal warrants 1 through 8. The proportionate share will be based on the traffic generated by RMB Realty, inc. Developments as a percent of the total: RMB Realty, Inc. will pay their proportionate share of the independent traffic engineering study. 5. A boulevard landscaping plan is proposed. ICI I I I City of Denton City Council Minutes August 1 liB9 Page 4 DRAINAGE The main Pecan Creek tributary floodplain is protected and will be channelized only where Lakeview Boulevard and Creek Cross Drive cross it. Preliminary drainage plans have been approved by staff. WATER AND WASTEWATER The preliminary water and wastewater plans are attached and have been recommended for approval by P 6 Z. The Public Utility Board has recommended that the City participate in oversizing. The developers may be required to pay for only what their development generates a need which includes oversizing. Prior to final platting, an oversize agreement would have to be approved by City Council. The Public Utility Board's minutes are included. PRELIMINARY PLAT Planning and Zoning Commission has recommended approval of the i preliminary plat." i 3. The Council was to hold a discussion regarding a proposed amendment to the Zoning ordinance by adding design standards for the Oak-Hickory Historic District. This item was not considered during the work session. 4. The Council did not meet in Executive Session during J the Work Session. The Council then convened into the Regular Session at 7:00 p.m. in the Council Chambers. PRESENT: Mayor Stephens; Council Members Alexander, Boyd, Gorton, Hopkins and McAdams. ABSENT: Mayor Pro Tem Ayer Item M2 was moved ahead in the agenda order. 2. Presentations of "Yard of the Month" awards for August. I Mayor Stephens presented the following individuals and businesses with the "Yard of the Month" awards: Jewell Logan, I I City of Denton city council minutes August 1, 1989 Page 5 Linda and Eddy Clark, Provident Bank, Mike and Jeyne Neblett, and Claudia B. Reedy. The Mayor then presented a proclamation for "National Night Out". The Council then returned to the regular agenda order. 1. The Council considered approval of the minutes of the regular sessions of July 11 and July 18, 1989. Council Member Hopkins stated that she did not remember passing ' the ordinance prohibiting parking on Pennsylvania as stated in the minutes of July 11, 1989, page 8, rather only a portion of Pennsylvania had restricted parking. As presented, it was very vague and was misleading. City secretary Jennifer Walters replied that the ordinance 1 caption in the minutes was taken directly from the ordinance that the Council approved that night. Debra Drayovitch, City Attorney, stated that the captions normally state a "portion" of a street. That wording had been left out of the ordinance caption. The ordinance did provide for parking restrictions more detailed in nature. Council Member McAdams asked if the writing of the minutes must reflect the specific wording. City Attorney Drayovitch replied that the minutes had to state what was passed by Council and that the caption had already een published in the paper and would go into effect on August b 2. 1989. Council Member McAdams asked if since the body of the ordinance was stated correctly, would the ordinance have to be republished-in order to change the caption. City Attorney Drayovitch stated that the caption was not the actual law. Council Member Alexander asked if the minutes could be amended to be wore descriptive of what was passed in addition to the actual caption. City Attorney Drayovitch replied yes. j McAdams motioned, Gorton seconded to approva the minutes with the correction noted for the July 11, 1989 meeting. Motion carried unanimously. I ~ I i City of Denton City Council Minutes August 1, 1989 Page 6 3, Public Hearings adoption Aof Tan Cordinance ldsetti g icahe moral oriumconos~ide=he establishment of si o recoenxually mmoerindenedtedp p r and Zoning Commis s o. a busvaline) sses, (The Planning The Mayor opened the public hearing, Dianne Edmondson stated that she was a member of the Chamber of Commerce and that the Chamber supported her position on the issue as well as having the support of several women's groups. She asked the Council to consider passage of the ordinance. E she was uline Brock, Chair-Planning and Zoning Commission, stated that Commission. appearing istated that behalf Commission needed more timeito establish correct procedures and ordinances. A thorough and careful study needed to be made to be sure that the City would not be legally vulnerable and to frame an ordinance that would be very carefully thought out. There was not a current problem in the City but due to the evidence that these businesses had a negative effect on the City, definitions needed to be correctly defined. The Planning and Zoning Commission had recommended the proposed ordinance unaminously and urged the council to do the same. Mayor Stephens asked if the proposed ordinance would include any current stores in Denton such as convenient stores selling magazines. I Brock replied that there were no stores in Denton that specialized in that type of business. Harry Persuad, Senior Planner, stated that the ordinance would not apply to existing businesses with that type of usage. No one spoke in opposition, The Mayor closed the public hearing. Harry Persuad, Senior Planner, stated that staff had researched other cities with respect to secondary effects of sexually oriented businesses. Those effects included significantly higher street crimes in the area of sex-related crimes in areas of the stores, hthe soresr ighertsale.ofhdrugs in the area of the stores, decreased property values in store areas, and a health impact on the community at-large due to patrons having an increased amount of sexually transmitted diseases. l II I I r 5 City of Denton City Council Minutes August 1, 1989 Page 7 The following ordinance was considered: NO. 89-095 AN ORDINANCE REGULATING THE ESTABLISHMENT OF SEXUALLY ORIENTED BUSINESSES BY PROHIBITING THEIR LOCATION WITHIN A RESIDENTIAL DISTRICT OR WITHIN 1,000 FEET OF A CHURCH, A PUBLIC OR PRIVATE ELEMENTARY OR SECONDARY SCHOOL, A DAY NURSERY OR KINDERGARTEN SCHOOL, THE BOUNDARY OF A RESIDENTIAL DISTRICT, A PUBLIC PARK ADJACENT TO A RESIDENTIAL DISTRICT, OR THE PROPERTY LINE OF A LOT DEVOTED TO A RESIDENTIAL USE, PENDING THE STUDY, REVIEW, AND DISCUSSION OF A PROPOSED ORDINANCE REGULATINQ SEXUALLY ORIENTED BUSINESSES: PROVIDING FOR A PENALTY IN THE MAXIMUM AMOUNT OF $2,000.00 FOR VIOLATIONS THEREOF: PROVIDING THAT TR1S ORDINANCE SHALL BE EFFECTIVE FOR SIX MONTHS: AND PROVIDING FOR AN EFFECTIVE DATE. McAdams motioned, Alexander seconded to adopt the ordinance. On roll vote, McAdams "aye," Alexander "aye," Hopkins "aye," Gorton "aye," Boyd '-aye," and Mayor Stephens "aye." Motion carried unanimously. B. The Council held a public hearing and considered adoption of an ordinance amending Appendix 8, Zoning, of the Code of Ord.(nances by adding design standards for the Oak-Hickory Historic District. (The Planning and Zoning Commission and the Historic Landmark Commission recommended approval). The Mayor opened the public hearing. Mike Cochran, Chair-Historic Landmark Commission, urged support and passage of the ordinance which would make regulations regarding the Historic District easier to define and participation easier for residents. Brian Patrick, President of the alumni association which owned a fraternity house in the District, was in favor of the ordinance but was concerned with the parking regulations and wind devices particularly the flying of different kinds of flags. Jane Finley, Director of the Main Street Program, stated that j the Main Street Task Force felt the ordinance was an excellent prescident to set around the Central Business District. No one spoke in opposition. The Mayor closed the public hearing. I I ' I I I i City of Denton City Council Minutes August 1, 1989 Page B Elizabeth Evans, Planning Administrator, presented the boundaries of t showing guideline Historic District. She nes for additions, new construction and for certificates of Presented slides describe how the Of appropriateness, The relatioon t chwoa h guAtions building and each lot in relation tooothernlotsaswell asato the buildings on one particular lot. The regulations would include colors, details of approches, entranceways, storm doors/windows, fencing, signs on commercial property and parking regulations. Council Member Hopkins asked about sign regulations for realtor signs. Lloyd Harrell, City Manager, stated that the size would be the face of the sign, not the post or stakes. Evans stated that the fraternity house dial not have a e use permit but had been gcandfathered in. to change their They would notihive packing unless a new house were built. A discussion was held b be flown in the Dist ict viands to what type of flags could required atenese from the Historic Landmark Commission would be whether a certifcate of Consensus of the Council was defining wind devices needed to be clarified, that the section Council Member Boyd proposed a motion to amend the ordinance in regards to wind devices. f Mayor Stephens ~ floor at that time and out that there was no main motion on the amendments until the main Perhaps n Council 1 been l madentin ocase [other areas of the ordinance needed to be revised. Council Member Hopkins expressed concern for the following areas in the proposed ordinance: whether metal fences were allowed or not, the size of commercial signs, were the only type of wind devices allowed flags so that a child's wind sock would not be permitted, what type of flags would be allowed, no notice provision was mentioned in the penalty section so that would a violator be ticketed without a warning. After a lengthy discussion regarding issues, Alexander motioned, McAdams seconded to the above until the first meeting in September and referoit backotoiStaff for revisions. On roll vote a Hopkins aye," "ayeCotton ~~aYe,„' McAd:+me " Ye." Alexander " aye." Motion carried unanimously d aye'„ and Mayor Stephens I ~ 1 City of Denton City Council Minutes August 1, 1989 Page 9 4. Consent Agenda Hopkins motioned, McAdams seconded to approve the Consent Agenda as presented. Motion carried unanimously. A. Bids and Purchase Orders: 1. Bid #9999 - Demolition 6 Clearing of Lots 2. Bid #9974 - Senior Center Expansion 5. Ordinances A. The Council considered adoption of an ordinance accepting competitive bids and providing for the award of contracts for public works or improvements. The following ordinance was considered: i NO. 89-096 AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND PROVIDING FOR THE AWARD OF CONTRACTS FOR PUBLIC WORKS OR IMPROVEMENTS: PROVIDING FOR THE EXPENDITURE OF FUNDS s THEREFOR: AND PROVIDING FOR AN EFFECTIVE DATE. Y McAdams motioned, Gorton seconded to adopt the ordinance. On roll vote, McAdams "aye,11 Alexander "aye," Hopkins "aye," Gorton "aye," Boyd "aye," and Mayor Stephens "aye." Motion carried unanimously. i B. The Council considered adoption of an ordinance l authorizing the execution of a change order to a contract ~J between the City of Denton and Landmark Construction Company: and providing for a reduction in the contract price. The following-ordinance was considered: NO. 89-097 AN ORDINANCE AUTHORIZING THE EXECUTION OF A CHANGE ORDER TO A CONTRACT BETWEEN THE CITY OF DENTON AND LANDMARK COMPANY: FOR A REDUCTION IN THE CONTRACT PRICE: AND PROVIDING AN EFFECTIVE DATE. McAdams motioned, Alexander seconded to adopt the ordinance. On roll vote, McAdams "aye," Alexander "aye," Hopkins "aye," Gorton "aye," Boyd "aye," and Mayor Stephens "aye.', Motion carried unanimously. I I f LM( r City of Denton City Council Minutes August 1, 19s9 Page 10 C. The Council considered adoption of an ordinance of the City of Denton, Texas, changing the name of the Human Resources Committee to the "Human Services committee": providing for staggered terms of committee members; designating functions for said committee; and providing a severability clause. (The Human Resources Committee recommended approval). The following ordinance was considered: NO. 89-098 AN ORDINANCE OF THE CITY OF DENTON, TEXAS, CHANGING { THE NAME OF THE HUMAN RESOURCES COMMITTEE TO THE "HUMAN SERVICES COMMITTEE"; PROVIDING FOR STAGGERED TERMS OF COMMITTEE MEMBERS; D'3SICNATING FUNCTiON15 FOR SAID COMMITTEE; PROVIDING A SEVERABILITY CLAUSE; AND DECLARING AN EFFECTIVE DATE. Alexander motioned, McAdams seconded to adopt the ordinance. On roll vote, McAdams "aye," Alexander "aye," Hopkins ways," Gorton "aye," Boyd 'lnay," and Mayor Stephens "aye." Motion carried with a 5-1 vote. j D. The Council considered adoption of an ordinance authorizing the City Manager to execute a compromise and settlement agreement with Ruben and Mary Gonzales. i The following ordinance was considered: NO. 89-099 i AN ORDINANCE OF THE CITY OF DENTON, TEXAS, APPROVING A SETTLEMENT AND COMPROMISE AGREEMENT WITH RUBEN AND MARY OONZALES; AND PROVIDING FOR AN EFFECTIVE DATE. McAdams motioned, Gorton seconded to adopt the ordinance. On roll vote, McAdams "aye," Alexander "aye," Hopkins "aye," Gorton "aye," Boyd "aye," and Mayor Stephens llaye.11 Motion carried unanimously. E. The Council considered adoption of an ordinance authorizing the Mayor to enter into an agreement between the City of Denton and Deloitte Haskins 6 Sells as auditors for the fiscal year ending September 30, 1989. The following ordinance was considered: i I 1 Y Y City of Denton City Council Minutes August 1, 1989 Page 11 NO. 89-100 AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT BETWEEN THE CITY OF DENTON AND DELOITTE, HASKINS. AND SELLS AS AUDITORS FOR THE FISCAL YEAR ENDING SEPTEMBER 30. 1989, AND PROVIDING AN EFFECTIVE DATE. McAdams motioned, Hopkins seconded to adopt the ordinance. roll vote, McAdams "aye," Alexander "aye," Hopkins "aye," Gorton "aye," Boyd "aye," and Mayor Stephens "aye." Motion carried unanimously. 6• Resolutions The Council considered approval of a resolution approving liquidation and dissolution of the Upper Trinity Municipal Water Authority. (The Public Utilities Board recommended approval). Lloyd Harrell, City Manager, stated that this was a housekeeping item to formally dissolve the interim agency that was created until formal legislation could be approved by the Texas Legislature. i The following resolution was considered: NO. R89-047 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DENTON, TEXAS AUTHORIZING THE LIQUIDATION AND DISSOLUTION OF UPPER TRINITY MUNICIPAL WATER AUTHORITY, INC. (THE "CORPORATION"); APPROVING A PLAN OF DISTRIBUTION OF THE ASSETS OF THE CORPORATION; APPROVING AN ASSIGNMENT AND ASSUMPTION AGREEMENT BETWEEN THE CORPORATION AND UPPER TRINITY REGIONAL WATER DISTRICT (THE "DISTRICT") AND AUTHORIZING AND A PROPERTY PPROVING THE TRANSFER OF ALL OF THE FUNDS AND OF E ACCORDANCE WITH SAID ORPLAN N OFG DISTRIBUTION THE IT AND ASSIGNMENT AND ASSUMPTION AGREEMENT. j i McAdams motioned, Gorton seconded to approve the resolution. Council Member Gorton requested dates to fill in the blanks of the resolution. I i S F 1 City of Denton City Council Minutes August 1, 1989 Page 12 Bob Nelson, Director of Utilities, stated the date for paragraph three was June 22, 1989, for paragraph 4. June 22, 1989, and paragraph 9ebcllaonkewould have to wait until Thursday when the books would bed out. tortonii ye e" M Adam saye' Alexander "aye," Hopkins "aye," carried unanimous y, Y" and' nd Mayor Stephens 'aye. Motion B. The Council considered approval of a resolution authorizing a proposal to the City of College Station, Texas, offering the sale of power and energy by the City of Denton, together with the Cities of Bryan, Garland and Greenville, beginning in 1992. (The Public Utilities Board recommended approval). Bob Nelson, Executive Director of Utilities, stated that staff had been working with the City of College Station for several months. College Stations current contract with Golf States Utilities would expire at the end of 1991. They wanted to become a member of TMPA and municipal suppliers. The following resolution was considered: RESOLUTION NO. R89-048 I A RESOLUTION AUTHORIZING A PROPOSAL TO THE CITY OF COLLEGE STATION, TEXAS, OFFERING THE SALE OF POWER AND E NERGY BY THE CITY OF DENTON, TOGETHER WITH THE CITIES OF BRYAN, AND PROVIDINGRFORDAN N FFECTI EIDATE.BEGINNING IN 1992, Hopkins motioned, McAdams seconded to approve the resolution. i On roll vote, McAdams "aye," Alexander "aye 11 Hopkins "aye,,, Gorton "aye,-'Boyd "aye," and Mayor Stephens "ayo." Motion carried unanimously, resolution authorizingnthe condemnation ofid0.1393pacreslofoland located within the Robert Beaumont Survey at the cornet of Bonnie Brae and Emery Streets, as more particularly described herein, to provide for certain drainage improvements. This item was not considered. 1 D. The Council considered approval of a resolution authorizing the city Manager to execute a lease agreement between the City of Denton and Robert Penley for property located at the City of Denton Municipal Airport, Denton, Texas. (The Airport Advisory Board recommended approval). I I I i I f h City of Denton city council minutes f August 1, 1989 Page 13 Rick Svehla, Deputy City Manager, stated that there was an exception to the contract that being on Attachment C. The 41x36 hanger needed to be deleted from the attachment as it was no longer there. A new 100xl00 hanger would be built in its place. The following resolution was considered: RESOLUTION NO. R89-050 A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A LEASE AGREEMENT BETWEEN THE CITY OF DENTON AND ROBERT PENLEY FOR PROPERTY LOCATED AT THE CITY OF DENTON KrNICIPAL AIRPORT, DENTON. TEXAS AND PROVIDING FOR AN EFFECTIVE DATE. Alexander motioned, Hopkins seconded to approve the resolution 1 with the"aye," changes Indicated in the hangers. On roll vote, McAdams Alexander "aye," Hopkins "aye," Gorton '-aye," Boyd "aye," and Mayor Stephens "aye.' Motion carried unanimously. E. The Council considered approval of a resolution approving budget adjustments for fiscal year 1988-89. Lloyd Harrell, City Manager, stated that the budget transfer was in conjunction with the medical insurance problems the City was currently experiencing. The following resolution was considered: i l RESOLUTION NO. R89-051 A RESOLUTION APPROVING BUDGET ADJUSTMENTS FOR FISCAL YEAR 1988-89; AND DECLARING AN EFFECTIVE DATE, McAdams motioned, Alexander seconded to apro the resolution. On roll vote, McAdams "aye," AlexanderVe"aye," Hopkins "aye," Gorton "aye," Boyd "aye," and Mayor Stephens "aye." Motion carried unanimously. T• Miscellaneous matters from the City Manager. a A. Consider a request from Truman Harp. Rick Svehla, Deputy City Manager, stated that in discussions with Mr. Harp, Mr. Harp was asking for a grate inlet with an e stimated cost of $15-200000. The cost would include inlets on each Ride fchlusmeid. An of the rflumesuggestion co tasestimatedriveway $4,500-5,000. Staff was asking for direction on whether to participate in any type of option and if so, whether to assist in the cost. I~ I City of Denton City Council Minutes August 1, 1989 Page 14 Consensus of the Council options. "I not to participate in any of the Hopkins motioned, McAdams seconded to not participate in any type of option concerning the flume and to not any cost-sharing plan. Mr. Harp would be able in options s area. elf as long as it did not interfere to on roll Pursue pthcdrPrsue Hopkins "aye," Gorton ayes" Boyd ams "aye lexa with "aye,', qr~ "aye.,, Motion carried unanimously. 'and Mayor Stephens B. Council held coll, a discussion of the certified tax John McGrane, Executive Director for Finance, stated that the City received various tax rolls roll each year. A was sent out in late May from the Appraisal ptictrvhtax the Finance Department used Diat aentout be Department to project the tax revenues for the o$ At the end of July, the Appraisal District certified, certified roll in which a 95% roll could On be or before the middle of September, supplements to the roll were sent out which included District. The 1989 certified tax coil came protests to the p million toss from the 1988 roll. There was in n with a $10 change from the preliminary roll to the cectified3c197 oltmillion ! was primarily due to the income method of determining value of strip shopping centers and apartments. That would wait until the Plinay rolls were out and Those for valuation on incometeifmthervaluation was Property ers on the preliminary roll, the tax rate too proposed was 61h.22 Based 3100 valuation, With the new valuation, a 62.400 0 per needed. rate would be tentativeC work it Manioc r budget Presented a hope presentations. Coschedule of Council was to proceed as presented. nsensus of e There was no Executive Session Session. held during the Work 1 9• New Business No items of new business were suggested by Council Members for future agendas. ` I 10• The Council then convened into the Executive Session to discuss legal matters (considered action in In re: Flow and Dento_ Co Ve __)real estate of a drainage easement on Emer y (considered co y d'tion appointments (considered an a Street) and Personnel/board ' Higher Education Authority and then HumannServices Committee). i City of Denton City Council Minutes August 1, 19E9 Page 15 The Council reconvened into open session and took the following action: A. The following resolution was considered: RESOLUTION NO. R89-049 A RESOLUTION AUTHCRIZING THE CONDEMNATION OF 0.1393 r l ACRES OF LAND LOCATED WITHIN THE ROBERT BEAUMONT SURVEY AT THE CORNER OF BONNIE BRAE AND EMERY STREETS, AS MORE PARTICULARLY DESCRIBED HEREIN, TO PROVIDE FOR CERTAIN DRAINAGE IMPROVEMENTS; AND DECLARING AN EFFECTIVE DATE. Gorton motioned, Hopkins seconded to approve the resolution. On roll vote, McAdams "aye," Alexander "aye," Hopkins llaye," Gorton "aye," Boyd "aye." and Mayor Stephens "aye." Motion carried unanimously. With no further business, the meeting was adjourned at 10:26 P.m. 'III PAY STEPHENS. MAYOR CITY OF DENTON, TEXAS t JENNIFER WALTERS CITY SECR3TARY CITY OF DENTON /r1 3144C k I CITY OF DENTON CITY COUNCIL MINUTES AUGUST 15, 1989 The Council convened into the Work Session at 4:00 p.m. in the Civil Defense Room. PRESENT: Mayor Stephens; Council Membeca Alexander, Gorton, Hopkins and McAdams. Mayor Pro Tem. Ayer; Council Member Boyd The Council the followingdepartneatqPreliGeneral budget discussions Services/ Economic Development, Operations Analysis, Data Processing, Word Processing, Personnel/Pay Plan/Health Insurance, Library, Parks 6 Recreation, Recreation Fund, and Building Operations. Lloyd Harrell, City Manager, presented an overview of the 1989-90 budget. He stated that this budget was a difficult budget due to inflation increases, the current economic i situation with a lag time in property taxes and health insurance costs. He stated that the budget would be balanced within the current tax revenues of the city with only a three cent tax increase. One cent was needed to keep even and two cents would be for public safety related expenses. City Manager Harrell then presented the General Government Adminietration Budget. He stated that funding was for the City manager's Office staff, the City Secretary, the City Council expenses plus an Internal Auditor. The budget reflected a 2.39 increase which included a citizen survey for the next year. { Changes in the City Manager's Office budget included a reduction of $20000 out of Council meals, a $5,400 reduction in copying costs and a reduction of all line items. City Manager Harrell also presented an update regarding Certificates of Obligation. He stated that there were four categories of Certificates anticipated for the next year (1) vehicle maintenance building, (2) lease/purchase capital items, ; (3) geographic information system, and (4) telephone system. Staff recommended that the vehicle maintenance building could wait if necessary if Council was concerned that too many Certificates were out. Betty McKean, Executive Dirertor of Municipal Services/Economic Development, presented the municipal Services/ Economic Levelopment budget. She stated that there was a 69 increase in her budget From last year, one half of which was a desk top computer. Personal servicorj were increase due to satisfactory performance increases, TMRS, and a 50% insurance rate increase. She reviewed the line items of her budget. Fixed Assets included a desk top computer for use by her Administrative Assistant, The North Texas Commission membership was not included in the budget and would he looked at the following year. E { Ii 1 i City of Denton City Council Minutes August 15, 1989 Page 2 C ouncil Member Alexander expressed concern about not funding that changimembaerndship, He Denton ltmayh needs to Continue membership was that organization. ' Mayor Stephens suggested that perhaps as the Chamber revenue was changing, the Council might 51dnt to see if part of the contributions could be used for membership. Council Member Hopkins asked that City Manger Harrell and Council Member Alexander provide the Council with pluses and minuses for ;,iembership in the North Texas Commission. The Operations Analysis budget was Owens-Holmes. She stated that the budget et rated by Paulette present 481 decrease from last year. The Program Administratored a ion ~I would be moved from Operations Analysis to the City Managers Office as an Internal Auditor position. She reviewed the line items for the Budget. Gary Collins, Data Processing Director, presented the Data Processing Administration budget. He stated that the budget was status quo except for a position for a Data Base Administrator with the GIS system and one remote controller for the Service Center. His budget was up 7.71 from last year due to those two items. Collins also presented the Word Processing budget which was 2.81 below last years budget due to no equipment purcha os for next year. The maintenance vendor was also being changeu which was a lesser cost. He stated that the department was working with old equipment and technology but due to budget limits, could not afford more advanced equipment. s Tom Kllnck, Personnel Director, presented the Personnel budget. He stated that personal services were $7,000 higher due to merit increases, a 509 increase in insurance rates plus staff turn over requiring the hiring of temporary employees. He reviewed the line items of his budget and stated that they would spend under or right at the dollar figure requested by the City Manager. The Council then recessed at 5:00 p.m. for dinner The Council reconvened at 5:30 p.m. Tom Klinck then presented the compensation and benefits proposal. He stated that salaries were compared to actual market averages and the City's were maintained at a midpoint to those averages. Salary increases were recommended in the following categories: Executives, Managemant/Supervision, Office/Support at 2.59 and Technical/Paraprofessional, i I I ~l 1 City of Denton City Council Minutes August 15, 1989 Page 3 Professional, Police, Fire, and Service Maintenance at 4%. Mayor Stephens asked why Office/Support was so low. Klinck replied that those salaries were close to market value and the midpoint of those salaries. City Manager Harrell stated that in a normal budget year, the salaries for Office/Support and Management/Supervision would not be recommended for an increase as thay were so close to the midpoint. Council Member McAdams was concerned that the pay increase for the majority of the office/Support staff would not cover the probable insurance increases for next year. Klinck stated that other benefits proposed were an update of the TMRS Service Credits, funding the remainder of the compensation/classification study, and fire pension increases, The Health Insurance situation was then presented by Klinck. He reviewed the background of the situation and the alternatives of the two proposed plans for the employees. (see Exhibit A). City Manager Harrell asked Council permission to proceed with both alternatives so as to negotiate the best deal with the area doctors and hospitals and present Council with an update in two to three weeks. Consensus of the Council was to proceed with staff recommendation. Joella Orr, Library Director, presented the budget for the Library staff. Of major concern was the fact that the County was reducing its contribution for next year. The preliminary County budget was for $93,000 worth of funding. The Library Board was recommending that if the County would only come up with the $93,000, the funding should not be accepted, The board recommended unanimously that an annual fee of $30.00 plus a $2.00 per transaction fee, be charged County patrons. Council Member McAdams stated that the City was already underfunded by free library service to county residents and that a fee should be charged. i Consensus of the Council was to proceed with the Library Board recommendations. I l i I 1 i City of Denton City Council Minutes August 15, 1989 Page 4 The Parks and Recreation budget was presented by Steve Brinkman, Director of Parks and Recreation. He stated that the budget would be a status quo budget. Several new positions were being requested including a full-time secretary, a half-time recreation ]easier and a two position median maintenance crew. Council held a discussion regarding the time schedules for median mowing, right-of-way mowing, and park mowing. r ! Council Member Alexander asked if the equipment were sufficient for all the necessary mowing. Brinkman replied or the next budget year, yes. However, the following year some additional equipment might be necessary. Brinkman then presented the Building Operations budget which included changes in insect/rodent control, Senior Center j cleaning and the Martin Luther King, Jr. Recreation Center cleaning. The Recreation Fund budget was also presented by Brinkman. He str.ted that the basic budget was the same as last year. A philosophical issue of administrative fees was being dealt with by the Park Board. Some modifications were being looked at. The Council then convened into the Regular Session at 7:00 p.m. in the Council Chambers. PRESENTS Mayor Stephens Council Members Alexander, Gorton, Hopkins and McAdams. ABSENT: Mayor Pro Tem Ayeri Council Member Boyd. 1. Public Hearings A. The Council held a public hearing and considered adoption of an ordinance of the City of Denton, Texas, providing for the approval of a firat amended concept plan for Planned Development District No. 132, as the District applies to the 414 acres of land described in Ordinance No. 88-166 appriving a detailed plan for 184.2 acres of the District, as more particularly described herein. Z-89-0003 (The Planning and Zoning Commission recommended approval.) The Mayor opened the public hearing. 1 III ~I I k N 4 City of Denton City Council Minutes August 15, 1989 Page 5 Alexander Bascom, RMB Realty, stated that since receiving zoning last October, the team had worked closely with staff to develop the proposed c(ncept plan. The objective for the past 10 months had been :o present an application well supported by the Planning Commissioners and staff as well as neighborhood/ citizens groups. Important considerations were (1) the density had been reduced from 3.7 dwelling units per acre to 2.80 (2) the reduction in the number of lots was 126 or 24i0 (3) the school/park tract 13 was increased by 9.1 acres, (4) although the Landscape Ordinance allowed for removal of trees in right- of-way and utility easements without permit, Lakeview Blvd, had r \ been moved eastward to protect an important clump of trees, (5) three different landscape buffers were included and were reflected on the documents along Upper Swisner and Pockrus Page and Lower Swisher across from Chapperal Estates in the form of six foot fences and specified plant materials acceptable to the v school/park arious neighborhoods, (6) channelization in-between the 1 1 , and request, tract 1 2 a a n d 1 4 1 5 w a s neigdeleted hborhood upon service/ multifamily/school-park) were not being detailed at that time, 18) utilities had been designed to satisfactorily service the project. Molly Hyde, a resident of Hidden Valley Airpark, spoke in opposition. Her property was adjacent to the RMB developmett. She stated that residents of the Hidden Valley Airpark did not realize that the development would extend to their boundaries. She asked the Council to consider their concerns (1) the cul- de-sac on the southern end of Creek Crossing Drive be replatted j as a permanent cul-de-sac and not extend the road in the future (2) the homeowners and the City of Shady Shores were in opposition to the extension of Creek Crossing Drive to Meadowlark Lane. Nita Watkins, Hidden Valley Airpark, asked that the ---J n three eighborhood service site, Tract 15, be relocated due to a boundary line Tract 15. She also requested that h RMB adjoining Inc, establish a buffer along all their boundaries that adjoin Hidden Valley Airpark, Inc, properties, retaining buffers of large trees along the east side of Section 2, retaining an r- existing grove of large trees in the TR-1° site and adding trees in areas that were bare. Mayor Stephens asked Ms. Watkins if this were new information or if that information had been communicated to the Planning and Zoning Commission. i i I II ~ f ~ r a City of Denton City Council Minutes August 15, 1989 ;Z Page 6 Watkins stated that she had attended the June 21, 1989 Planning and Zoning meeting to become informed. The Association had had meetings with Mr. Bascom plus a neighborhood meeting. Mayor Stephens asked if the buffer plan had been presented to the Planning and Zoning Commission. Watkins replied no, that the idea had not been formulated at that time. Wendy Singleton, property owner at Hidden Valley Airpark, stated that her property would be adjacent to the proposed neighborhood/service center. She expressed concern regarding the service center and possible associated noise. Dan Holtman, Hidden Valley Airpark resident, requested that RMB be required to prior notify future residents of the FAA approved, privately owned and operated runway. His concern was that once people moved in and if they did not realize that an I airport wa3 operating there, the noise or the presence of aircraft might upset them. The current approach required from the FAA required flying over potential homes. Robert Sanderson, property owner adjacent cc PD-132, expressed concern regarding the neighborhood service area. He preferred that it be located within the new development rather than affect the property already there. Charles Auter„ resident of Hidden Valley Airpark, stated that II he would like to see the road immediately behind his house be a cul-de-sac. The proposed road would go straight toward his home and then make a turn close to his home. The lights from the traffic plus the possibility of accidents associated with the turri were of concern to him. Helen Auten reiterated that fact that the road would be very close to their home and would be very disturbing. The petitioner was allowed a five minute rebuttal. 1 Alexander Bascom stated that the neighborhood/service center tract was not a part of the process but had met with the citizens of Hidden Valley after the Planning and Zoning meeting. A plan had been entered to move the neighborhood/ service center from tract 15 to the intersection of Shady Shores and Meadowlark. They had contacted the City of Shady Shores to begin that movement and would continue to meet with the citizens to work through the process. The second issue dealing with blending of Creek Crossing and Meadowlark as it related to the temporary cul-de-sac. The cul-de-sac and the configuration of four lanes was suggested by the Denton Transportation Department and in response to that suggestion, I ~E I { S City of Denton City Council Minutes August 15, 1989 Page 7 they designed it as such. The traffic numbers that were projected were very nominal and were much more relative to two lane traffic patterns. with the new configuration of the feeder roads as well as how Lakeview Blvd. tied into I-35, there would be very little motivation for people to go down Creek Crossing into Meadowlark. In regards to the yard and the proximity to Creek Crossing, there was a 10-150 lower grade differential between their yard and RMB's property, which would take care or the safety point of view. The final issue brought up was the landing and take-offs of planes from Hidden Valley Airpark. In the meeting with the residents of Hidden Valleyy, it was determined that the landing pattern was established in 1966 due to a proposed seaport on Lake Lewisville, The residents indicated to RMB that they would have no problem in applying to the FAA to have the flight pattern altered to take off and land to the east. The Mayor closed the public hearing. Elizabeth Evans, Planning Administrator, stated that the application was for an amended concept plan on property currently zoned PD-132. The following land uses were proposed: (1) SF-10, 43.7 acres with a density of 3,2 units per acre, (2) SF-7, 119.9 acres with a density of 4.3 units per acre, (3) Multi-family, 80 acres with a density of 25 units per acre, (4) neighborhood service, 6 acres, (5) school/pack, 19.1 acres, and (b)right-of-way, 20.6 acres. The detail plan was for the single-family zoned acres both SF-10 and SP-1 and the right-of-way. The proposed amended concept plan relocated the southern portion of Lakeview Blvd. The detailed plan did not include the neighborhood/service property, the multi-family property or the school/park section. In regards to questions raised by residents, Tract 150 the neighborhood/service center, was not in this detailed plan. It was scheduled for a 1995 development. Mayor Stephens asked how residents would be notified if the petitioner decided to develop the tract sooner. Evans stated that it would have to be in a detailed plan and a public hearing process would be done. At the minimum, it would go to the Planning and zoning Commission. There was also a file which contain(!d names for a courtesy notice to be sent on this development. The Creek Crossing Drive in the Denton city limits would serve as a collector street with a temporary cul- de-sac at Tract 15. The proposal was that as the project developed, it would be connected to the existing Meadowlark Lane in the City of Shady Shores. 1 i w w City of Denton City Council Minutes j August 15, 1989 Page 8 I Council Member Alexander stated that the extension of the road would have to be with the approval of Shady Shores. He asked if there was anything in the rezoning that would make a change in the phase-in and construction of Lakeview Blvd. Evans replied that the residential tract of 10, 14, 16, 17, and 18 would start construction November 1989. Tracts 110 12 and 15 which were the neighborhood/service and the multi-family would start construction in January of 1997. The road would have to be built as the residential lots were along that road. The following ordinance was considered: NO. 89-101 ! AN ORDINANCE OF THE CITY OF DENTON, TEXAS, PROVIDING FOR THE APPROVAL OF A FIRST AMENDED CONCEPT PLAN FOR PLANNED DEVELOPMENT DISTRICT NO. 132, AS THE DISTRICT APPLIES TO THE 414 ACRES OF LAND DESCRIBED IN A ORDINANCE NO. 88-166; APPROVING A DETAILED PLAN FOR 184.2 ACRES OF THE DISTRICT, AS MORE PARTICULARLY DESCRIBED HEREIN; PROVIDING FOR A PENALTY IN THE, MAXIMUM AMOUNT OF $2000.00 FOR VIOLATIONS THEREOF AND PROVIDING FOR AN EFFECTIVE DATE. Hopkins motioned, McAdams seconded to approve the request including the Planning and Zoning conditions. On roll vote, McAdams 'aye,' Alexander 'aye,' Hopkins 'aye,' Gorton 'aye,' k and Mayor Stephens 'aye.' Motion carried unanimously. B. The Council held a public hearing and considered E adoption of an ordinance of the City of Denton, Texas amending various sections of Chapter 26 (Vehicles for Hire) of the Code ! of Ordinances; amending the definition of waiting time; amending the requirements for liability insurance; and amending the maximum rates authorized to be charged. The Mayo[ opened the public hearing. No one spoke in favor. r 1 No one spoke in opposition. The Mayor closed the public hearing. I Harlan Jefferson, Risk Manager, detailed the [ate changes and I stated Denton Taxi had requested a rate increase due to property tax appraisal, an increase in fuel costs, an increase in auto insurance premiums and that fact that there had not been an increase in at least 9 years. ' j 1 City of Denton City Council Minutes i August 15, 1989 Page 9 The follnwing ordinance was considered: NO. 89-102 AN ORDINANCE OF THE CITY OF DENTON, TEXAS AMENDING VARIOUS SECTIONS OF CHAPTER 26 (VEHICLES FOR HIRE) OF THE CODE OF ORDINANCES; AMENDING THE DEFINITION OF WAITING TIME; AMENDING THE REQUIREMENTS FOR LIABILITY INSURANCE; AND AMENDING THE MAXIMUM RATES AUTHORIZED TO BE CHARGED; PROVIDING FOR A MAXIMUM PENALTY IN THE AMOUNT OF $500.00 THEREFORE: AND PROVIDING AN EFFECTIVE DATE. McAdams motioned, Hopkins seconded to adopt the ordinance. On roll vote, McAdams "aye," Alexander "aye," Hopkins "aye," Gorton "aye," and Mayor Stephens „aye." Motion carried unanimously. C. The Council held a public hearing and considered adoption of an ordinance of the City of Denton, Texas, providing for a change from Agricultural (A) to Commercial (C) zoning district classification and use designation for 2.473 acres of land, located east of and abutting I-35E and vest of the MKT Railroad, between Pockrus-Page Road and Shady Shores Road, as more particularly described herein. Z-88-023 (The Planning Commission recommended approval.) The Mayor opened the public hearing. Al Liseberger, petitioner, Stated that the property was being planned for automotive service use. The property had the TPL power lines on it and the railroad behind it. The proposed use would be for general sstvice and retail, perhaps warehousing or possible office. The property was not usable for residential use. Paul Bensu. owner of the Sherwood Mobile Home Park, spoke in opposition. He was concerned about the auto paint/body shop being built on the property due to the paint fuses and noise from the shop. i Jeanne Morrison, Beautification Task Force, stated that this property was located at a major entranceway for the City. The i commercial uses being proposed might detract from the major entrance appearance. i The petitioner was allowed a five minute rebuttal, I ti City of Denton City Council Minutes ;l August 15, 1989 Page 10 Lissberger stated that there was a railroad within 100' of the mobile home park and that certainly was much noiser that the sh(,p would be. A paint booth and filter system would be installed for the painting of the cars. Parking would be in back and not in front of the shop. The type of cars to be painted would not be wrecked cirs. The Mayor closed the public hearing. Frank Robbins, Executive Director of Planning, stated that this would be a moderate activity center with direct access to I-35 service road. Only one driveway would be allowed and the existing driveway which served a home would be removed at a later date. The Planni,.g and Zoning Commission had recommended approval by a vote of 6-0. Council Member McAdams stated that she had no problem with the use but had~a problem on how the property would look in regards to the City s beautification plan. She asked why there was no { mention of a planned development instead of straight commercial zoning. Robbins replied that a planned development was started but that it couldn't be pulled together. He felt that the Planning and Zoning Commission for this case felt that the landscape/tree preservation and curb cut ordinance would be effective to keep the property attractive, Council Member Hopkins asked that since the zoning was not a planned development, could the Council put restrictions on the zoning such as parking in the back, shrubs, etc. Was their only option to approve or not approve the zoning. She had no problem with the commercial zoning but wanted to know if Council had any legal rights to put specific requirements on the zoning beyond what ordinances were in effect. Robbins stated that additional restrictions would not be added at this time. The landscape ordinance did require that 20t of the front yard be landscaped. If there were a parking lot in front, the parking lot would have to have a four foot shrub or berming combination. Council Member Alexander stated that there was an existing house on the property and that as straight commercial zoning, there could be no requirement placed to have it demolished. Robbins stated that was correct. i I i I i Y City of Denton City Council Minutes August 15, 1989 Page 11 Council Member Alexander states that he had very strong reservations for a straight commercial zoning for the property considering tho commitment the Council had for the beautification program. Council Member Gorton asked If a specific use permit would be substituted for the commercial zoning. Robbins replied that the kind of proposed use would not be authorized by a specific use permit. ~l Mayor Stephens asked if :no proposal could be referred back to the Planning and Zoning commission for a planned development. McAdams motioned, Stephens seconded to refer the proposal back to the Planning and Zoning Commission for a planned development with the petitioner's consent, Debra Drayovitch, City Attorney, stated that the issue was the usage of land and that should be the firs. and foremost consideration. The petitinner should be in agreement with the planned development concept In order to refer the proposal back to the Planning and Zoning Commission. Lissberger stated that originally a planned development had been worked on but due to the small amount of area and the restrictions already in place with various ordinances, a planned development was not really necestary. After discussion concerning charges for the submission of a 1 planned development and a time frame for the submittal of the planned development, Mr. Lissberger stated that he would not be opposed to referring the matter back to the Planning and Zoning Commission for a planned development. i On roll vote to refer the petition back to the Planning and 3oning Commission for a planned development with the petitioner's consent, McAdams "aye," Alexander "aye," Hopkins "aye," Gorton "nay," and Mayor Stephens "aye." Motion carried with a 4-1 vote. D. Council held a public hearing and cr,asidered approval of a preliminary replat and replat of the Fortestridge Addition, Section III, Lots 29, 30 and 31, Block F, into 29H and 31R, Block F. P-09-018 (The Planning and Zoning Commission recommended approval.) i I Council Member Gorton left the meeting. I The Mayor opened the public hearing. I I a. City of Denton City Council Minutes August 151 1969 Page 12 No one spoke in favor. No one spoke in opposition- The Mayor closed the public hearing. Owen Yost, Urban Planner, stated that the property was zoned SF-16. The developer desired to divide three lots into two lots. McAdams motioned, Hopkins seconded to approve ;h request "aye " roll call vote, MCAdam3 aye, Alexander aye, and Mayor Stephens "aye.' Motion carried unanimously. E. The Council held a public hearing and consiodtered approval of a replat of the W. W. Wright Subdivision, L 2# Block 6 into Lots 2A, 2Br 2C, and 2D, Block 6. P-89-011 (The Planning and Zoning Commission recommended approval. the Mayor opened the public hearing. No one spoke in favor. No one spoke in opposition. The Mayor closed the public hearing. Owen Yost, Urban Planner, stated that there were four homes smaller one large lot. woueldasideivrideevethnteualot into oresale four located of the homes. t ~ Council Member Gorton returned to the meeting. McAdams motionedI Alexander seconded to +approveeothe request. On roll vote, McAdams aye, Alexander aye' Motion carried Gorton 'aye,' and Mayor Stephens 'aye. unanimously. 2. The Council received a citizen's report from Jim Chisolm regarding access to his property. Jim Chisolm requested that Wade Lilly be allowed to speak first regarding the item. Wade Lilly stated that in about 1971-72 there There 20 acre development built on east McKinney Street. we r t; 7 specific lots to be developed and one existing lot. At that time, the County requited that the owner of the existing lot oad todbe built, A tlandl swapatookpplace along[witheasd ed transfers I i Ci~y of Denton City Council Minutes August 15, 1989 Page 13 to allow for access to the property. Unfortunately, the deed was never filed with the County Courthouse. It had since been filed. John McDonald, who owns .721 acres, had decided that he had ownership of the property in question and filed for a fence permit. He had since erected an iron fence down what had been the middle of a road used by the residents in the area and by the School District. He was not sure what the City of Denton and the City Council could do for them but would like to work out some type of compromise. Jim Chisolm stated that he had lived on the road since 1964. He stated that the fence restricted his livelihood and business, endangered the lives of his children and grandchildren and his customers. It was the only access road to the property. The City graded the road in May as he could no longer afford to maintain the road himself. Nothing was said to any of the residents what was about to happen. Mr. McDonald stated that he was fencing only his property but there was no fence anywhere else on his property. He stated that it was in violation of state law to close or restrict traffic on any public or private thoroughfare, He was concerned that someone might get killed due to this situation. Mayor Stephens questioned jurisdiction by the City. Debra Drayovitch, City Attorney, stated that the deed documents and plats provided by Roger Wilkinson, Right-of-Way Agent, indicated that the road was described as a private road or private access easement. There was no expressed dedication of the road and it was very difficult to determine any implied dedication. The City would be open to legal action if it decided to treat the road as a public road at this point in time. There were several alternatives to pursue if the Council so desired but the evidence presented at this time did not reveal that the road was a public road. The County had never accepted the road or took any action in that respect either. Council Member Alexander inquired about state law that would prohibit someone from closing either a public or private road, City Attorney Drayovitch stated that there were specific references to blocking or barricading a public road but that she had not examined the statutes regarding private roads or access easements. Council Member Alexander requested that she check into that matter further. Council Member McAdams did not see ary reason for the City to be involved in the question as it was all on private property. She did not believe the law would allow the City to go onto private property without the owner's permission. i i City of Denton city council Minutes August 15, 1989 Page 14 Consensus of the Council was to refer the matter to the Legal Department to determine whether or not the City had any legal jurisdiction in the matter. 3. The Council received a citizen's report from Cliff Reding regarding the city sign ordinance. Cliff Reding stated that he recently was given a ticket for a portable sign he had on his property. A re~:ent wind storm had damaged one of his portable signs which he took into a shop to have repaired. One of the City's Code Enforcement Officers saw him moving the sign and told him that he could not put the sign back even though he had taken it in to be repaired nor could he replace the damaged sign with a new sign. tie felt that it was not the intent of the ordinance not to be able to repair the sign and return it to the site repaired. He asked the Council to consider an amendment to the sign ordinance to allow the signs to be taken off-site, repaired and then returned. He 1 felt that if signs could not be taken off-site to be repaired, then sign owners would just leave them in place damaged rather than risk loosing the site for the sign. Lloyd Harrell, City Manager, stated that the ordinance read ! that the sign shall not be removed to make repairs. It was the City's staff intention regarding enforcement of the sign ordinance, that the provisions of the sign ordinance be followed but not to take unnecessary punitive action against the sign owners. Cecile Carson, Administrative Analyst, stated that with the sign ordinance, non-conforming signs were treated the same as non-conforming buildings. The sign owners were required to maintain the sign but the work had to be done on-site. It was ` a practical problem because a repaired sign could be replaced with a new sign. Consensus of the Council was to review this issue along with other questions dealing with the sign ordinance at the yearly evaluation of the ordinance. 1 4. The Council was to receive a citizen's report from Norma Gamble and others relating to the N. Bonnie Brae project, drainage, health hazards to citizens, and the City tree ordinance. The Gamble's withdrew their request to address the Council. (Exhibit B) I i E ~ E ) City of Denton City Council Minutes August 15, 1989 Page 15 5. Consent Agenda McAdams motioned, Hopkins seconded to approve the Consent Agenda as presented. Motion carried unanimously. A. Bids and Purchase Orders: 1. Bid $1001 - $2 Triplex Cable 2. P.O. $91737 - WESCO 3. P.O. $90805 - J&S Equipment 4. P.O. $91695 - Motorola B. Tax Refund: 1. Consider approval of a tax refund for Rita L. Glasscock for $967.95. i i, C. Plats and Replats: 1. Consideration of a preliminary plat of the Lissberger Addition, Lots 1 Block A. (The Planning and Zoning Commission recommended approval). 2. Consideration of the preliminary replat of the Macg-Sam Subdivision, Tract 1, part of Tract 2, and adjacent unplatted land into Tract lA and 1B. (The Planning and Zoning i Commission recommended approval.) 3. Consider a preliminary plat of the Southview Additions Section 1 and 21 being Phase lA and Tract 10 and 15 of Phase 18. (The Planning and Zoning Commission recommended approval.) Council Member Gorton asked for a ceconEideration of the Consent Agenda in regards to the preliminary plat of the Lissberger Addition. Gorton motioned, Alexander seconded for reconsideration of the Consent Agenda. Motion carried unanimously. Council Member Gorton asked if the preliminary plat should be { referred back to the Planning and Zoning Commission as the • original zoning request had been referred back. n j~ 1 i t I City of Denton City Council Minutes August 15, 1989 Page 16 Frank Robbins, Executive Director for Planning, stated that the plat could be approved as presented but it might be cleaner to refer the plat back. Council Member Gorton asked that 5.C.1. be pulled from the Consent Agenda. McAdams motioned, Alexander seconded to approve the Consent Agenda with the exception of item 5.C.1. Motion carried unanimously. McAdams motioned, Hopkins seconded to refer item S.C.1. back to the Planning and Zoning Commission along with the zoning request. Motion carried unanimously. 6. Resolutions I A. The Council considered approval of a resolution authorizing the City Manager to execute a contract between the City of Denton, Texas and the Texas Department of Community Affairs for the City's Administration of an Emergency Shelter Grants Program. Barbara Ross, Community Development Coordinator, stated that the resolution would approve the contract with the Texas Department of Community Affairs under the emergency shelter grants program. The following resolution was considered: RESOLUTION NO. R89-052 A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT BETWEEN THE CITY OF DENTON, TEXAS AND THE TEXAS DEPARTMENT OF COMMUNITY AFFAIRS FOR THE CITY'S ADMINISTRATION OF AN EMERGENCY SHELTER GRANTS PROGRAM AND PROVIDING FOR AN EFFECTIVE DATE. Hopkins motioned, Gorton seconded to approve the resolution. T- -1 On roll vote, McAdams 'aye," Alexander 'aye,' Hopkins 'aye,' Gorton 'aye,' and Mayor Stephens 'aye.' Motion carried unanimously. 7. Ordinances { A. The Council considered adoption of an ordinance { accepting competiti4e bids and providing for the award of contrac:s for the purchase of materials, equipment, supplies or services. i i ~I r t City of Denton City Council Minutes August 15, 1989 Page 17 The following ordinance was considered: NO. 89-103 AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES) PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE) AND PROVIDING FOR AN EFFECTIVE DATE. Gorton motioned, Alexander seconded to adopt the ordinance. On roll vote, i4cAdams "aye,' Alexander 'aye,' Hopkins 'aye,' Gorton 'aye," and Mayor Stephens 'aye.' Motion carried unanimously. B. The Council considered adoption of an ordinance providing for the expenditure of funds for emergency purchases of materials, equipment, supplies or services in accordance with the provisions of state law exempting such purchases from requirements of competitive bids. The following ordinance was considered: NO. 89-104 AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS: AND PROVIDING FOR AN EFFECTIVE DATE. t Hopkins motioned, Gorton seconded to adopt the ordinance. On roll vote, McAdams 'aye,' Alexander 'aye,' Hopkins 'aye,' 1~ f Gorton 'ayeand Mayor Stephens 'aye.' Motion carried unanimously. ! C. The Council considered adoption of an ordinance providing- for the expenditure of funds for purchases of materials or equipment which are available from one source in accordance with the provisions of state law exempting such purchases from requirements of competitive bids. The following ordinance was considered: NO. 89-105 AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS 1 FOR PURCHASES OF MATERIALS OR EQUIPMENT WHICH ARE AVAILABLE FROM ONLY ONE SOURCE IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS) AND PROVIDING AN EFFECTIVE DATE. I I I t S City of Denton City Council Minutes August 15, 1989 Page 18 McAdams motioned, Gorton seconded to adopt the ordinance. on roll vote, McAdams *aye,' Alexander 'aye," Hopkins 'aye,* Gorton 'aye,' and Mayor Stephens ,aye.' Motion carried unanimously. D. The Council considered adoption of an ordinance authorizing the Mayor to execute an agreement between the City of Denton, Texas and H.O.P.E., INC. to provide assistance for the homeless; authorizing the expenditure of funds therefore] and providing an effective date. The following ordinance was considered: NO. 89-106 AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF DENTON, TEXAS AND H,O.P.E., INC. TO PROVIDE ASSISTANCE FOR THE HOMELESS; AUTHORIZING THE EXPENDITURE OF FUNDS THEREFORE: AND 3 PROVIDING AN EFFECTIVE DATE, McAdams motioned, Hopkins seconded to adopt the ordinance. On roll vote, McAdams 'aye,' Alexander "aye,' Hopkins •aye,' Gorton 'aye,' and Mayor Stephens 'aye.' Motion carried unanimously. E. The Council considered adoption of an ordinance authorizing the Mayor to execute an agreement with Freese and Nichols, Inc. relating to professional engineering services for { the design of modifications to the City's raw water pipelines and cleaning thereof] and authorizing the expenditure of funds therefore. (PUB recommended approval.) Bob Nelson, Executive Director of Utilities, stated that the water lines from Lake Lewisville had never been cleaned which decreased the water capacity, Freese and Nichols would design major input devices along the way to clean the scale off the pipes. The following ordinance was considered: NO. 89-107 AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH FREESE AND NICHOLS, INC. RELATING TO PROFESSIONAL ENGINEERING SERVICES FOR THE DESIGN OF MODIFICATIONS TO THE CITY'S RAW WATER PIPELINES AND CLEANING THEREOF; AUTHORIZING THE EXPENDITURE OF FUNDS THEREFORE= AND PROVIDING AN EFFECTIVE DATE. 1 I Jy I f S City of Denton City Council 3inutes August 15, 1989 Page 19 Alexander motioned, Gorton seconded to adopt the ordinance. On roll vote, McAdams "aye," Alexander "aye," Hopkins 'aye," Gorton 'aye," and Nav Stephens "aye." Motion carried unanimously. F. The Cow _ii considered adoption of an ordinance approving an agreement between the City of Denton and the Denton Chamber of Commerce providing for a program to promote economic development= Ind authorizing the expenditure of funds therefor. Betty McKean, Executive Director of Municipal Services and Economic Development, stated that the original payment structure was a 2-1 private sector/public sector match for funds. As the months went by, the Chamber submitted their monthly revenue report and the Finance Department would issue a check based on the 1-1 match. This however, created a cash reserve problem for the Chamber. The ordinance would smooth out the administration of the money with lump sum payments. The following ordinance was considered: NO. 89-108 AN ORDINANCE APPROVING AN AGREEMENT BETWEEN THE CITY OF DENTON AND THE DENTON CHAMBER OF COMMERCE PROVIDING FOR A PROGRAM TO PROMOTE ECONOMIC DEVELOPMENT AUTHORIZING THE EXPENDITURE OF FUNDS THEREFORE AND PROVIDING AN EFFECTIVE DATE. Hopkins motioned, Alexander seconded to adopt the ordinance. 1 On roll vote, McAdams 'aye,' Alexander 'aye,' Hopkins "aye," Gorton "aye,' and Mayor Stephens 'aye.' Motion carried unanimously. 8. The Council received a report on the status of the Keep America Beautiful certification process and discussed the goals of the Keep Denton Beautiful program. Jeane Morrison, Chair-9eautification Committee, stated that the Committee was in ?lace and presented some of the goals/accomplishments of the Committee: a program was being started in the schools for 'Waste in Places, sponsors were being sought for more trash receptacles around Denton, recycling of newspaper, cans and glass was being worked on, October was to be designated 'Clean Denton Month', an 'Adopt-a-Spot' and "Adopt-A-Street' program, the 'Yard of the Month' program and the Committee had been speaking to various clubs and organizations regarding City beautification. i I I ; E i I City of Denton City Council Minutes August 15, 1989 Page 20 9. Miscellaneous matters from the City Manager, Lloyd Harrell, City Manager, presented the following items: A. There would be a formal groundbreaking ceremony Tuesday, August 22 at 4:30 p.m. for the new fire station. B. The Customer service Department would be extending its hours until 6:00 p.m. during the week and from 10:00 a.m. - noon on Saturday for the month of August for services to new residents. C. A public recognition to Barbara Ross for all of her work in the homeless grant project. i 10. New Business The following items of New Business were suggested by Council Members for a future agenda: A. Council Member Gorton suggested neighborhood meetings to receive citizen input on issues they are concerned about. B. Council Member McAdams requested information regarding alarm companies and weather related triggered alarms. C. Council Member McAdams requested information concerning the replat change in procedure. City Manager Harrell stated that the ordinance could be change regarding replats. The current ordinance read that the Council must approve replats. The Council could require the Planning and Zoning Commission to approve replats rather than the Council, then the Council would not have to go through the public hearing situation. I 11. The Council convened into the Executive Session to discuss legal matters (considered action in In re: Flow and Denton .ount vs. Citvreal estate, and personnel/board appointments cons i er-ed appointments to the Board of Adjustments, Building Code, Cable TV Advisory Board, Citizens Traffic Safety Support Commission, Electrical Code Board and Human Services Committee, and consider an appointment to the North Texas Higher Education Authority). The council reconvened into open session and took the following action: i I II i I I otiJ Yf ~ y ~a~JJ MIT.RY ~ht>IW 'J'iAr.A`~ City of Denton City Council Minutes August 15, 1989 Page 21 A. Hopkins motioned, Alexander seconded to appoint Jay Anderson to the North Texas Higher Education Authority. Motion carried 5-0. With no further business, the meeting was adjourned at 11:18 p.m. RAY STEPHENS, MAYOR i I CITY OF DENTON, TEXAS I I~ JENNIFER CITY SECRETARY CITY OF DENTON, TEXAS I I ~ i 3148C E I I i i U i i I 1 1 ~ I I i i l I t EXHIBIT "A" 1 • ATTACHMENT 4 / EMPLOYEE HEALTH INSURANCE PROGRAM ALTERNATIVES COMPARISON OF ADVAIITAGES/DISADVANTAGES COO'£RS A LYBRAND SELF-INSURANCE PLAN RE-STRUCTURE VS. SANDS/NEW YORK LIFE HMO/FULLY-INSURED PLAN CITY PLAN RE-STRUCTURE SANUS/NEW YORK LIFE PLAN DESIGN Three Employee Options: Two Employee Options: 1. Catastrophic Only 1. HMO Only -80%/20X; 1250 Indv Deduct/112000 -115 Co-pay Doctors; 1 Out-of-pocket Maximum $400 Co-pay Hospital -Corers Hospitalization, -Covers most medical care; J Emergencies and Out-patient NO Prescription Drugs, Vision Surgery ONLY or Counseling i -NO DOCTOR COVERAGE (Use only designated Doctors and Hospitals) I 11. Exclusive Provider Organization 415 Co-pay Doctors, $100/day Hospital $100 Surgical procedure -All other sedical services - SOX/20% 11. SANUS PLUS $250 Indv Deduct/$5000 Out-of-pocket Maximum -Indemnity Plan - 801/20%; ( j $400 Indv Deduct/15000 -Current Prescription Drug and Vision Out-of-pocket Maximum Benefits (Use ANY Doctor or Hospital, i -MUST USE PROVIDER NETWORK Prescription Drugs-$50 Deduct III. Comprehensive Plan AND/09 I -80%/20%; $250 Indv Deduct/$2000 -HMO Plan Out-of-pocket Maximum $7 Co-pay Doctors; $275 Co-pay Hospitals J -Current Prescription Drug and Vision (Use only designated Doctors and Hospitals) i i i t e CITY PLAN RE-STRUCTURE SANDS/NEW YORK LIFE . PROP 1 DM DOCTORS/HOSPITALS Limited Denton/lewisvilie Denton Area Doctors and Hospitals - ':1i9' - to Doctors - currently 10 be negotiated Denton Community Hospital ~ i Dallas/Ft. Worth Doctors Delius/Ft. Worth Doctors Son-network, -Extensive Network Dallas/Ft. worth Hospitals Dallas/Ft. Worth Hospitals -to be negotiated - All HCA Facilities CITY CONTROL Contractual Provisions Full Control within Financial Limits; flexibility PEB CEl1'l' CWT/RATE C1IAi10E YROII CURRENT RATES 1, Isee Attachments 2 and 3) I. IL4O Only$ 1, catastrophic Only Employee Only 0% Employee only 0% Employee 1 Spouse +26% Employee a Spouse +11% Employee l Children +30% Employee i Children -13% Eaployee & Family +27% Employee k Fully + 7% i II. Exclusive Provider Or`anitatlon u. SANDS PLLSe Employee Only +t 4 Employee & Spouse +69% Employee i Children +80% Indemnity Plan and/or HMO Employee A Family +61% +6 I8 - Employee only III. Comprehensive Plan Caployee I1 Spouse +85% Employee J Children i86Z Employee Only +f 76 Employee 1 Family Employee k Spouse +212% a{20 Ins. Suppl- to "off-set" Me Employee L Children X172% Increase or "pocketed" 1 Employee k Family Other Colts, Other Costs; City "At-Risk"; protected by City "out" of risk business lndlvidual/A`tre{ate Stop-Ions f 4M Insurance; potential plan deficit yeartfirate Inereaiein{" next J No insulation future rate Increases; gay face same financial dileasa next R year i I I 11N, CITY PLAN RE-STRUCTURE SANUS/NEW YORK LIFE OTHER CONSIDERATIONS Must negotiate zwntra.ta 4ith Provides "some" dcctuv Coverage Doctors and Hospitals; no guarantees for City's proposed Catastrophic Plan Catastrophic Plan larks Doctor Coverage Ready to proceed; ran initiate open enrollment much sooner 1 HMO - negative image Rates do not build surplus above claim reserve Limited Doctors In local area and questionable ability to deliver sore i Not affordable to rank and file, lower Favorable rates that would paid employees allow sore employees a rate reduction a there a higher not pay increase EPO cheaper than SAWS PLUS, except Affordability; rate reduction in Employee i Children Category for basic employee and dependent health care needs i Catastrophic Only - increased rates, Preventatlvs Health Care k reduced benefits provided Provides three options SANLS experience and references - outstanding Convenience of local Doctors and Hospital employees are faaillar with Employees Rllas learn and practice "managed care" or City employees continue to "fight" RU additional proolu~ the need for education and importance of "managed c1tre"; re: conclude that Degree of inconvenience to we will be in mama "crisis" next year ensure cost effectiveness Control mechanisms and procedures established and enforced I; I I i i r i I I ! ,7 J insaltL prn 8/10/89 3r10p 3 i i EXHIBIT "B" August 15, 1989 TO: DENTON CITY COUNCIL, DENTON, TEXAS FROM: NORMA LYZ,N GAMBLE AND GENE GAMBLE P. 0. BOX 1441, Denton, Texas 76202 I SUBJECT: ShOWN AS ITEM NUMBER 4 ON THE CITY COUNCIL AGENDA. ttf i t we respectfully withd.aw our request to address the City Council, tonight, August 15, 1989, in order to continue to show goad faith in working with both the { City Officials grid members of the City Council. 1 . I I I ~ I S i CITY OF DENTON CITY COUNCIL MINUTES AUGUST 22, 1989 The Council convened into the Special Called Session at 5:30 P.M. in the Civil Defense Room. PRESENT: Mayor Stephens: Mayor Pro Tem Ayer: Council Members Alexander, Gorton, Hopki,is and McAdams ABSENT: Council Member Boyd 1. The council considered approval of a resolution authorizing participation in the "Urban Main Street" program. (Main Street Task Force recommended approval.) Jane Finley. Main Street Director, reported that Denton had been working with the Main Street proyram for many years, but the program in place was designed for cities with a population of less than 50.000, and Denton did not qualify for full membership. Recent legislation passed in the last session of the legislature established an urban program for cities with a { population of 50,000 or more. The application for membership must be submitted by August 31 and required a resolution from the Council. The following resolution was considered: Resolution No. R89-0143 A RESOLUTION AUTHORIZING PARTICIPATION IN THE "URBAN MAIN STREET" PROGRAM: AND PROVIDING AN EFFECTIVE DATE. i ~ Hopkins motioned, Gorton seconded to approve the resolution. On roll vote, McAdams "aye," Alexander "aye." Hopkins "aye." Gorton "aye," Ayer "aye," and Mayor Stephens "aye." Motion carried unanimously. 2. The Council received submission of the effective tax rate and rollback tax rate. John McGrans, Executive Director for Finance, reported State law required that the effective tax rate and rollback tax rate be submitted to Council but required no action. The certified tax roll had been submitted to the City by the Denton Central Appraisal District and certified by Joe Rogers, Chief Appraiser. The 1988/69 budget was based on a $2,138,360,945 base and a rate of .5928. The 1989/90 budget would use the adjusted tax base of $2,OB3,454,665 and the effective tax rate of .62419. This year's rollback rate was .62408. t City of Denton Clty Council Minutes August 22, 1989 Page 2 After discussion of the procedures used in setting these rates, Alexander recommended a public hearing on September 5 even though the proposed tax rate of .6240 did not require that the City have one. 3. The Council considered adoption of an ordinance of the City of Denton, Texas, approving the 1969 tax rolls. John McGrane, Executive Director for Finance, reported that state law required adoption of the 1989 tax rolls in the amount of $2,053,711,019 assessed valuation based on the Certified Appraisal Roll of the Denton Central Appraisal District. The following ordinance was considered: I NO. 89-109 ' I AN ORDINANCE OF THE CITY OF DENTON, TEXAS, APPROVING THE 1989 TAX ROLLS AND PROVIDING FOR AN EFFECTIVE DATE. McAdams motioned, Alexander seconded to adopt the ordinance. On roll vote, McAdams "aye," Alexander "aye," Hopkins "aye," Gorton "ays," Ayer "aye," and Mayor Stephens 11 3ye." Motion carried unanimously. 4. The council received submission of the certified collection rate. John McGrane, Executive Director for Finance, submitted the anticipated collection rate of 100% for 1989-90 budget year as required by Truth 6 Taxation. Submission of a rate that was low and collections high resulted in penalization the following year. Certification of a high rate and collections lower than anticipated did not result in a penalty. The City of Denton collection rate for budget year 1987-88 was 96% and for budget year 1988-89 through July 96%. No official action was required. 5. The council considered taking a record vote to place a proposal to adopt a tax increase on the agenda of a future meeting as an action item, and setting a date, time and place for a public hearing. Gorton motioned, McAdams seconded to consider taking a record vote to place a proposal to adopt a tax increase on the agenda of a future meeting as an action item and to set a public hearing date of September 5, 1989, at 7:00 p,m. in the council Chambers at 215 E. McKinney, Denton, Texas, on a voice vote, all voted "aye," and the motion carried unanimously. 6. The Council held preliminary budget discussions with the following committees and departments: SWAC Committee/ Sanitation; Community Services/Streets; Public Works; Planning and Community Development; Contributions to other Agencies; Municipal Judge; Legal; Police; Fite; and Finance. i it City of Denton City Council Minute, August 22, 1989 Page 3 George Gilkeson, Chairman of the Solid Waste Alnatives Committee, introduced the members of h ter i Committee had met for s committee. The alternatives. over a year to consider all reommendaton acquire land forTa newclandfilliand becomeuexclusivelcollectoc for both residential and commercial users be to Denton. Mr. Gilkeson reported that private for such action to acquicolLln ec tthoe rs h d set cities as exclusive providers, This reccontracts wh her unanimous agreement of the committee. ommendati nithadotthe r-~ Council Member McAdams expressed appreciation for committee's efforts and the many directions investigated the Including recycling efforts. After further discussion of the committee's recommendations, the Council concurred that they would like proceed wit recommendations. h public hearings into these i Bill Angelo, Director of Community 1 Community Service budget. In Secvicee, presented the Residential would be mainl y the Sanitation division, budget. This division did havematwoennew a n service type budgeted and $12,000 for replacement of a sanitation trucks Commercial Division would maintain service levelspanduexpected a small increase in customers. They had budgeted to replace a pickup and to purchase a new transport trailer. expected to maintain the Same service The Landfill Angelo reported that the landfill hadeVexpe this riencedaca Mr. reduction in volume this year due largely to the increaselin commercial rates. Angelo discussed Transfers and Other Expenditures tot the Sanitation budget. The major increase in this portion of the f budget was due to the increase in the Administrative Transfer to the General Fund. The transfer to the General Fund was 1 based on the David M. Griffith study. Monte Mercer, Controller, explained that the increase represented the actual amount that should be transferred to the General Fund. In the past, this department had operated at a deficit and had been charged less because of this. This was no longer the case and this department was now expected to transfer the actual amount. Angelo explained that a new surcharge that would be imposed by the Texas Department of Health would make it necessary t0 increase some rates. The proposed increase was 250 for residential, 89 per cubic yard for coil off service, 20 per cubic yard for dumpeter service, and 90 per cubic yard at the landfill .ucehaThecgeProposed inc the new a reases would enable the City to pay i it i I City of Denton City Council Minutes August 22, 1989 Page 4 Council Member McAdams questioned that since the Administrative Transfer had increased by so much, where in the budget would staff find the appropriate decrease. John McGrane, Executive Director for Finance, indicated that all things being equal that there would be a corresponding decrease amount in the budget. However, many budget changes had occurred and this was not an identical budget. in the past, these monies had been made up from taxes, fees or sales taxes. Angelo explained the effect of the SWAG recommendations to implement. Roll-off service could be undertaken by the City on October 1. Service to present and new customers could be maintained at the same level with the present staff and equipment. The City currently had 35 customers and could expect another 25. He estimated it would cost $70,320 to service the additional 25 customers with $66,000 of that being an expense for containers. Estimated revenue for the first year would be $91,000. This would provide a net profit for the first year of $21,000. Angelo explained that side load refuse could be undertaken as of March 1, 1990, at a six month cost of $45,812 fnr one additional driver and truck. The City currently served 1100 side load customers and estimated an additional 400. At current rates, estimated 6 month revenue would be ;97,038. Council Member McAdams asked it these figures included all costs of services. li Angelo responded that all costs including personal services, vehicle, fuel, etc. had been used in these projections. i Mr~or Stephens asked if money were being put aside for the purchase of a new landfill site. Angelo responded that a percentage of rates was boing set aside to retire the debt and create a fund for the naw landfill. Angelo explained that the front load service would bo delayed until October 1, 1990, and no numbers had been put together tot this service. The City presently served 300 customers and could expect to pick up an additional 30 to 40 customers. One of those customers would be the University of North Texas which E was the biggest user of front load service. Council Member Gorton asked if a private contractor would be able to continue service to Denton it they had only one customer. f E City of Denton City Council Minutes August 22, 1989 Page 5 Angelo responded that the City would acquire all the front loading service on a tight schedule if the private contractor could not fulfill these obligations. Council Member Alexander wanted the rationale used for taking over all services in this manner. Angelo responded that roll-off was easiest to assume and advantageous to the customer because the City rates were lower and could be done with present personnel and equipment. City side loading rates were about equal and would require an additional driver and piece of equipment. Front loading would be the last service to assume because of the cost in terms of containers and trucks. Angelo presented the Community ServiceQ Administration budget. This budget provided clerical and bupport services. Code Enforcement was previously reported in this budget, but had been separated for the coming year. There were no other changes in this budget. { Angelo presented the Street Department budget. Street Patching would maintain the same level of service in the coming year. street Drainage and Sweeping would be charging personnel time and maintenance to the appropriate bond fund projects thus being able to use funds for equipment replacement. The new budget called for an additional Heavy Equipment Operator and a new street sweeper. The Staff was currently looking into the possibility of contracting street sweeping and would return to council with their findings. Street Construction had no changes from the current year and was a maintenance of service budget. street Lighting was the amount needed for electricity for streetlights and signals. This was a maintenance of service budget. Angelo presented the Environmental Heath Service budget indicating that revenues were close to last year's projection with the exception of less food handler permits than anticipated. This budget was requesting that the part-time secretary position be increased to full-time. This would provide full time telephone and office staffing and release the sanitarian needed to answer phones in the afternoon to do more inspections. Angelo presented the Code Enforcement budget which had an increase in the Personal Service category due to the fact that one officer for the current year had only been funded for b months. Animal Control had experienced a savings in services due to the expansion delay. This budget was a maintenance of service budget. The proposed increare in Fixed Assets was for the purchase of a burglar alarm system and an additional radio. 1 i a City of Denton City Council Minutes August 22, 1989 Page 6 The Working Capital budget was presented by Mr. Angelo. Equipment Services was requesting an additional vehicle mechanic and felt revenues would offset the cost of the new person. They were also proposing the construction of a new garage facility. The present facility was 27 years old and did not provide adequate space and renovation would be very expensive. The facility would be funded with CO's that would be paid for out of this budget at an estimate of $50,000 per year. The Machine Shop had no additions or deletions and would basically be a maintenance of service budget. Jerry Clark, City Engineer, presented the Public Works budget. II in the Engineering division, they were proposing cutting one drafting position and requesting one GIs person. They estimated a $3,000 saving in the purchase of maps with the GIs system, and they had increased charge outs to other departments. The Inspections division proposed to cut one position, the Plans Examiner, due to lack of development. They were requesting a mayor purchase of a microfiche reader to assist in service to customers. The Traffic Engineering { division had not requested any new equipment. since all their present equipment was paid off, the budget was reduced by $20,000. They were proposing to use this $20,000 for consultants. The Airport budget would maintain the same amount of personnel with a reduction in Building and Equipment. The Airport would also see a reduction in advertising and postage j and would be working with Economic Development. The Planning and Community Development budget was presented by Frank Robbins, Executive Director for Planning and Community ( Development. Robbins reported that the Planning Department planned reduction of from more fyear's sb dq the This coming would be i accomplished by eliminating an Urban Planner position. Council Member McAdams questioned the advisability of eliminating the Urban Planner position which could be used to do the necessary research to make informed decisions. Barbara Rose, Community Development Coordinator, presented the Human Services Committee's recommendations for funding. These figures represented a 6% decrease from the previous year. one of the criteria used in determining these recommendations was the ability of the agency to get funds from other sources. Two new agencies were included, AiDenton and Ann Haven's Hospice. Council Member Hopkins expressed concern at the reduction in the Handl-Hop contribution and adding two new agencies. Council Member McAdams expressed that transportation might be a separate item to be discussed later. She also expressed a concern for the committee's need to designate funds for health care and the necessity to include two new agencies for this. I i f City of Denton city council minutes August 22, 1989 Page 7 Municipal Judge, Sandra White, presented the budget for the judge Ia office. The supplemental request for a Juvenile Awareness Program had been deleted due to legislation going into effect on September 1 which would give the Judge jurisdiction over juveniles only in traffic offenses. The second concern was for the recruitment of a backup judge for the current alternate. Trouble with recruitment was due to the sporadic schedule and funding problems. Judge White also made a request foe automation in the processing of paperwork especially for jail inmates. I~ Council Member McAdams expressed the Council's concern for the large amount of paperwork and asked the Judge to prepare a proposal outlining numbers and coat. The Legal Department budget was presented by Debra Drayovitch, City Attorney. This budget showed an increase of $15,000 over the previous year due mostly to Personal Service increases. The City Attorney expected codification to be completed by December 1990. The Legal Department also requested funds for an additional personal computer. Mike Jez, Police Chief, presented the budget for the Police Department. The Administration division would show an Increase due to the addition of a DARE officer. Most of this expense would be paid from a grant for this program in excess of $50,000. Mayer Stephens questioned why this budget did not request funds for bullet proof vests. Joe had not requested funds for these vests because there currently was no policy requiring officers to wear them. Any officer who had expressed a desire for a vest had been provided with one through the donation program. One of the reasons many officers did not wear them was because of the excessive heat, Jez presented the Criminal investigation budget. He stated that this budget was requesting the establishment of a narcotics unit consisting of one sergeant and two men to be funded foe only six months of the 89/90 fiscal year. This division had also received a Child Abuse Grant from COO. The Patrol division budget was requesting six public safety dispatchers and 6 officers for the expansion of the C.O.P program. Council Member Gorton asked if these additions would free up other officers for pattol, etc. I ~ i t t A, s x City of Denton City Council Minutes August 22, 1989 Page 8 Chief Jez indicated that there would be a ripple effect impacting many areas even though these positions were dedicated to specific programs. Council Member Hopkins asked If the additional personnel would help the response time as reflected in the proposed budget. Chief Jez stated that targeted areas had already been reduced. The proposed budget figures lump all response times into one. The current prioritization of calls allowed for a reduction in response time for emergencies and an increased response time for non-emergency calls. The Fire Department budget was presented by John Cook, Fire Chief. He stated that there were no increases in personnel. Supplies would Increase approximately $8,000 for protective clothing. Maintenance costs would be about the same. Services would see an increase because of the establishment of a medical protocol with Westgate. The wellness funding would be maintained. The Fire Department currently had 65% of its employees participating In the wellness program on a voluntary basis. Fixed Assets would increase $36,000 for the cost of pagers for off duty personnel, continuation of ambulance replacement, breathing apparatus and hose. Mayor Stephens questioned if there were any vacancies at the present time and the hiring of staff for the new fire station. J Chief Cook said there were two vacancies at present and October 14 was the tentative date for a Civil Service exam. Chief Cook did not anticipate the completion of the fire station until the end of the next fiFcal year and had already set a meeting to discuss staffing requirements and a time line which he would present to the Council. The Finance Department budget was presented by John Mcatans, Executive Director for Finance. He reported no major changes In the Finance Administration budget. They were requesting the replacement of a typewriter. The Accounting divisiun would remain basically the same except for $2400 additional training /r in utility accounting. The Court was requesting that a temporary position be changed to a full-time position. This could increase productivity and thus increase revenues. The Purchasinq division was requesting one new position. This poeitioa Aac en information Processor which would be needed for the extended purchasing system process. 7. The Council convened into the Executive Session to discuss legal matters, real estate and personnel/board appointments. No action was taken, 1 I ' i ~T ktt +'.e ?i y p~ !'..-:Y YN d4 i■ City of Denton City Council Minutes August 22, 1989 Page 9 With no further business, the meeting was adjourned at 9:S7 p.m. RAY STEPHENS. MAYOR CITY OF DENTON, TEXAS BETTY WILLIAMS DEPUTY CITY SECRETARY CITY OF DENTON, TEXAS 4683M i 1 k~ J I i I ' Y f CITY COUNCIL MINUTES August 29, 1989 The Council convened into the Work Session at 5;30 p.m. in the Civil D:fense Room. PRESENT; Mayor Stephens, Mayor Pro Tem Ayer, Council Members Alexander, Boyd, Gorton, Hopkins and McAdams. ABSENT; None 1. PRESENTATION Mayor Pro Tem Ayer presented a Certificate of Appreciation to Mayor Stephens as he begins his rew term on the TMPA Board. 2. BUDGET WORKSHOP AND PRESENTATIONS Lloyd Harrell, City manager, presented a brief overview of what the budget schedule held for the coming evening and the coming weeks. Bob Nelson, Executive Director of Utilities, briefly explained that the proposed budget contained a 1.61 decrease in electric rates overall which would result in an $887,491 decrease in electric revenues. The budget also contained an 8.271 increase in water/wastewater rates overall. Suhas Patwardhan, Consultant with C.H. Gurusey & Company, explained the process followed in developing the cost of service plan and the rate designs. The rates were designed so that each user paid for the cost of the services he or she used. The net effect of the changes in rates was a 1.61 rate decrease. Dipa Dutia, Financial Analyst, provided a comparison of Denton's J, rates to the rates of other cities in Texas. Council Member Boyd expressed an interest in keeping the Dawn-to-Dusk rates at the current $6.20 rate rather than increasing the rate to $7.50 because the $1.30 per month increase could cause some people to discontinue their security lighting service with the City. Some discussion followed with the general consensus of the Council being to leave the rates as proposed. Bob Nelson briefly explained that the water/wastewater rates were going to have a net increase of 8.271 with increases of 401 and 301 for restaurant/equipment service rates and larger indugtry pretreatment rates, respectively. Rachel Reese, Consultant with Texas Water Company, explained the process followed in developing the water/wastewater rates so j that each customer paid for the cost of the services used. I I I i I J I i City council meeting August 29, 1989 ,Page 2 Howard Martin, Environmental Services Administrator, explained the increase in eating places, equipment service operations and large industry pretreatment wastewater :aces. Mr. Martin explained that the wastewater from these customers required more treatment than the wastewater from -her customers because of suspended solids and biochemical oxygen demands. Council Member McAdams asked if the rates differentiated between types of restaurants. Bob Nelson explained that the waste from each was very similar. Mr. Nelson also assured the Council that the Utility Department would hold some discussion with the Restaurant Association about the proposed changes. 7:32 p.m. - the Council adjourned for a break. 7:44 p.m. - the Council reconvened. Bob Nelson began with the budget presentation for Utilities with a look at the overall budget for Utilities. i Ernie Tullos, Director of Electric Utilities, presented the budget for the City's Electric Utilities. The projections for 1989-90 contained a 2.4% increase in sales and a 1.6% increase in peak use. i David Ham, Director of Water /Wastewater Utilities, presented the budgets for the Water and Wastewater Utilities. The City council adjourned into Executive session at 9:20 p.m. No official action was taken. With no further business, the meeting was adjourned. RAY STEPHENS, MAYOR CITY OF DENTON, TEXAS ROGER NELSON DEPUTY CITY SECRETARY CITY OF DENTON, TEXAS i i 2029k i i ~ II i t ~ Ojj= ME= i i MCI= "DrEITMILLIU ME= rl= EIIZM I t F I EXHIBIT C PAGE 1 OF 6 CITY OF DENTON GENERAL FUND RANKING OF SUPPLEMENTAL PACKAGES 1989-90 PROPOSED BUDGET T Y # NET AFTLR GENERAL DEPARTMENT/ P SUPP PKG POS TRANSFER 6 RESOURCES PACKAGE TITLE DEPT DIVISION E AMOUNT REQ OFFSETS REKAINING AMOUNT REMAINING FOR SUPPLEMENTAL PACKAGES $2,041,328 RESTORE 5 FIREFIGHTERS FIR FIRE OPER R $ 170,294 5.0 S 170,294 1,871,034 PATROL OFCR POSITIONS POL POL PATROL R 152,887 5.0 152,887 1,718,147 D A R E GRANT POL POL ADM N 4,203 1.0 4,203 1,713,944 DETECTIVE POSITIONS POL POL CID R 69,449 2.0 69,449 1,644,495 CHILD ABUSE GRANT POL POL CID N 7,993 1.0 7,993 1,636,502 RESTORE TECH 2 ROW PW PW ENG R 14,198 0.5 0 1,636,502 RESTORE C E OFFICER CS CS CODE ENF R 29,429 1.0 29,429 1,607,073 ASSIST CT CLK (OPT A) FIN FIN CT CLK N 20,176 1.0 (2,824) 1,609,897 COLLECTION EXPENSE FIN FIN C-S R 33,873 0.0 0 1,609,897 CIVIL SERVICE EXAMS PER PERSONNEL R 4,050 0.0 4,050 1,605,847 UPDATED SERVICE CREDITS ALL ALL N 48,587 0.0 48,587 1,557,260 PAY PLAN ADJUSTMENTS ALL ALL N 435,064 0.0 435,064 1,122,196 REMOTE CONTROLR SRVC CNTR OP OP N 90000 0.0 0 1,122,196 RESTORE ALT JUDGE HRS JUD JUDGE R 3,552 0.1 3,552 1,118,644 RESTORE SECRETARY LEG LEGAL R 22,340 1.0 17,197 1,101,447 RESTORE PAYROLL CLERK FIN FIN ACCT R 19,828 1.0 9,781 1,091,666 JUVENILE AWARENESS JUD JUDGE N 19150 0.0 (7,700) 1,099,366 TRAINING OFCR POSITION POL POL ADM R 36,291 1.0 36,291 1,063,075 PUBLIC SAFETY DISPATCHERS POL POL PATROL N 110,978 6.0 1109978 952,097 SENIOR ENGR TECH GIS PW PW ENG N 29,849 1.0 28,246 923,651 RESTORE 8501 (TELEPHONE) PW PW ENG R 2,000 0.0 1,960 921,891 BLDG/MEOIAN BEAUT (OPT A) PAR PAR MAINT N 57,184 2.0 57,184 864,707 INSECT/RODENT CONTROL PAR PAR BLO OP N 11,209 0.0 8,120 656,587 EMERG MGMT RESTORE FIR FIRE E MGMT R 3,954 0.0 1,944 854,643 WORK STUDY PER PERSONNEL R 3,580 0.3 487 854,156 AAP RECRUITMENT PER PERSONNEL R 9,300 0.0 5,952 848,204 GEN GOV SERVICE PAYMENT M1SC MISC 024M N 35,000 0.0 35,000 613,204 EQUIPMENT/hVY EQP OPERTR CS CS SWEEP N 112,255 1.0 {36,145) 849,349 UT1L ACCOUNTING TRAINING FIN FIN ACCT N 2,400 0.0 0 849,349 EXECUTIVE STAFF SEMINAR GG GG ADMIN R 3,510 0.0 2,262 847,087 MICROCOMPUTER FOR LEGAL LEG LEGAL N 3,500 0.0 2,694 844,393 PTBLE 800 MEGAHERTZ RADIO CS CS ANIMAL N 3,025 0.0 25 844,368 ADMINISTRATIVE ASST FIN FIN ADM1N R 11,051 1.0 6,940 837,428 RESTORE OVERTIME FIN FIN TREAS R 2,156 0.0 978 836,450 CAPITAL EXPENDITURES POL POL ADM R 30,840 0.0 30,840 805,610 CAPITAL EXPENDITURES POL POL PATROL N 4,320 0.0 4,320 8010250 CLEAN SR CTR ADD {OPT A) PAR PAR BLO OP N 15,800 0.0 150800 785,490 CHEMICAL/FERTILIZ PGRM PAR PAR MAINT R 15,022 0.0 15,022 770,468 CLASS/COMP STUDY ALL ALL R 32,200 0.0 32,200 738,268 EMPLOYEE RELATIONS AWARDS PER PERSONNEL R 1,090 0.0 698 737,570 RESTORE APWA CONFERENCE PW PW ENG R 1,030 0.0 10009 736,561 STAFF MILEAGE REIMBURSE PAR PAR LS SERV R 3,690 0.0 3,690 732,871 0 SENIOR CENTER PACKAGE PAR PAR LS SERY N 31,900 .5 37,900 694,971 I II Y 4 .M1 9 x k Denotes items deleted from budget EXHIBIT C PAGE 2 OF 6 CITY OF DENTON GENERAL FUND RANKING OF SUPPLEMENTAL PACKAGES 1989-90 PROPOSED BUDGET T Y NET AFTER GENERAL DEPARTMENT/ P SUPP PKG POS TRANSFER A RESOURCES PACKAGE TITLE DEPT DIVISION E AMOUNT REQ OFFSETS REMAINING AMOUNT REMAINING FOR SUPPLEMENTAL PACKAGES S 694,971 UNIV. DR. MEDIAN (MINT PAR PAR MAINT N 18,311 1.1 18,311 676,660 DATA BASE ADMINISTPATOR DP DP N 43,721 1.0 24,361 652,299 PAGES/PUPPETEERS (3) LIB LIB YOUTH R 24,329 1.5 24,329 627,970 NARCOTIC UNIT POL POL CID N 70,419 3.0 70,419 557,551 RESTORE 8103 (TOOLS/INST) PW PW ENG R 2,000 0.0 1,660 555,691 IBM WHEELWRITER 30 FIN FIN ADMIN N 897 0.0 563 555,328 CHILDREN'S BOOKS LIB L18 YOUTH R 9,917 0.0 9,917 545,411 PROFESSIONAL DEVELOPMENT PER PERSONNEL R 3,1CO 0.0 1,964 543,427 COMM ORIENTED POLICING POL POL PATROL N 203,649 6.0 203,649 339,778 RESF@RE-TRVt/SEH-& SEM ----PW--PW-INSP----- R------ 4;239---9;9------- 4;239----- 335;539 MLK CENTER CLEAN (OPT B1 PAR PAR BLD OP N 13,896 1.0 13,896 321,643 SCBA AND SPARE .TANKS FIR FIRE OPER N 35,230 0.0 35,230 286,413 ADMIN SERVICE REDUCTIONS FIR FIRE ADM R 4,394 0.0 4,394 282,019 PERSONAL COMPUTER MS MS ED N 4,990 0.0 4,990 271,029 CANNON MICROGRAPHICS READ PW PW INSP N 31455 0.0 3,455 273,574 G]-T>-2EN-SURVE' -------------GG--GG-ADMIN,---- N----- 4;}59--- 0;0-------3;06F-----2}G;5}3 LIBRARIAN III LIB LIB SUPPORT N 34,864 1.0 34,864 235,649 TM/41:fPU$I IOATWNS------- t4S-44S-W------- R --v;i9T---0 0------- };891•----- 213rM RESTORE -ADM IN-INTERN------- A--OA---------- -I4------ 2x821---Or2------- 9r42}-----2-31 1131• C4.ERLCA4--5%--------------PER--RERSaW4EL--.l1------4r233---0x0-------2r1A9.....228rW ATHLETIC FIELD MAINT PAR PAR (MINT N 47,012 1.4 47,012 181,610 YOUTH ATH OF•FCLS (OPT B) P&R PAR LS SERY R 15,500 0.0 15,500 166,110 ALAAM-SYSTEM--------- GS--GS-MIMA6---N------ 5;015---Or0------- 5r9T$----- 161•r995 INFORMATION-PROCESSOR---- 4I•N--FIN-NRGH,---N----- 1.8r682---}r0------- 9r24}-...-WS r854 - 90 PAGERS FIR FIRE OP£R N 36,000 0.0 36,000 115,854 AUDIO/VISUAL MATERIALS LIB LIB ADULT N 15,600 0.0 15,600 100,254 EMP-REL-NEW StTR-&-HANDB---PER--PERSONNEL ----N---- --3;}SB---0:O....... 2,-400------ 97,854 T YPEWRFTER-----------------PW--PW-ENG------N--------549--- 0.0--------- 238------ 91;614 RPT TO RFT CLERK/TYPIST CS CS EHS N 8,712 0.5 8,712 88,904 FACT -BOOK -MEWSL-ETTER------- MS--MS-ED------- it------ 2;1-64---0.0-------- 2;160------ 86;7'44 'RESTORE-FAGI6ITY-HGURS---- PSA --PSR-6S-SERK-R----- 14r630---1x4------ }2r}30------ 74r614 REPLACE AMBULANCE TYPE I FIR FIRE EMS N 21,500 0.0 21,500 53,114 RESTORE-Sl4PPl IES----------- A--0A---------- 4------ 2rA0---0r0------- 2x369..----SM45 TRAINING-SUPV/EMPL PER PERSONNEL R 9,600 0.0 6,144 44,601 HOSE AND APPLIANCES FIR FIRE OPER N 32,350 0.0 32,350 12,251 WT-T 1ME -SEG%T-y 4W - -P&R --PAR -AIY4I4 ---N - - 10r1.1b r5 - --10 x176 -2{0}S MAI rRk4E-IMTfR W-------JW--%IUDGE-------N------2,-075---0..0-------2,-015-----------0 TOTAL FUNDING FOR PROPOSED PACKAGES $=2=a6 a Q0 51.0 S2.04 8 j 11 SV (/ry E,45t-- yhir✓l j~4F` ~ CC S: ---~0---- tVN& .ri~~rr'r~,r17r1~`f~..~J-.Ll~l C~?.7 ~7 .'GrL~ ~~r.-• G.l ~1~ii 1 a rv EXHIBIT C. ! PAGE 3 OF 6 CITY OF DENTON GENERAL FUND RANKING OF SUPPLEMENTAL PACKAGES 1989-90 PROPOSED BUDGET T Y B NET AFTER GENERAL DEPARTMENT/ P SUPP PKG POS TRANSFER 8 RESOURCES PACKAGE TITLE DEPT DIVISION E AMOUNT REQ OFFSETS REMAINING PACKAGES NOT PROPOSED FOR FUNDING EMPLOYEE ASSIST PRGM PER PERSONNEL N E 1,000 0.0 E 640 (640) TRAFFIC SIGNAL TECHNICIAN PW PW TRAFFIC N 29,598 1.0 27,098 (27,738) PEST CONTROL STATIONS FIR FIRE ADM N 1,124 0.0 1,124 (28,862) TRAVEL/SCHOOLSSSEMINARS OA OA R 5,955 0.0 5,112 (33,974) TEST VALIDATION PER PERSONNEL N 4,500 0.0 4,500 (38,474) ADMINISTRATIVE SERVICES PAR PAR ADMIN R 22,075 0.0 22,075 (60,549) CITY SPACE STUDY PAR PAR BLD OP N 93,350 0.0 54,850 (115,399) FIXED ASSETS INVENTORY FIN FIN ACCT N 50,000 0.0 24,665 (140,064) COUNCIL MEET STAFF MEALS GG GG ADMIN R 2,000 0.0 1,289 (141,3E2) SUPPLIES - AGENDA COPIES GG GG ADMIN R 5,460 0.0 3,518 (144,871) 1614 COMPUTER PLAN PLAN N 5,850 0.0 4,727 (149,597) JAILER POSITION POL POL PATROL N 22,849 1.0 22,849 (172,446) CONVERTACOM POL POL CIO N 750 0.0 750 (173,196) RESTORE SCHOOL A TRAVEL PW PW ENG R 2,745 0.0 29690 (175,885) MAINT FOR NEW BLDGS PAR PAR BLD OP N 15,500 0.0 150500 (191,366) BOTANICAL SUPPLIES PAR PAR MAINT R 6,000 0.0 6,000 (197,386) BLDG MAINT MECH 11 PAR PAR OLD OP N 27,821 1.0 20,154 (217,540) ! FIRE PROTECTION ENGINEER FIR FIRE PPLY N 42,545 1.0 42,545 (260,085) CANNON COPY MACHINE PLAN PLAN N 900 0.0 758 {260,843) REPLACEMENT OF RIG 93620 PAR PAR MAINT R 8,535 0.0 8,535 (269,378) BLDG/MEDIAN BEAUT (OPT C) PAR PAR MAINT N 77,948 3.2 77,948 (347,326) RFT WP OPERATOR OP DP WP N 18,976 1.0 18.659 (365,985) BUSINESS RETENTION/TRAVEL MS MS ED R 21923 0.0 2,923 (368,908) REPLACEMENT OF RIG #3500 PAR PAR MAINT R 51667 0.0 5,667 (374,575) JAIL AUTOMATION JUD JUDGE N 9,700 0.0 6,400 (380,975) PERSONAL COMPUTER CS CS CODE ENF N 5,093 0.0 5,093 (386,068) KICK BROOM CS CS ST CONST N 8,479 0.0 479 (386,547) PERSONAL COMPUTER ANALYST DP OP N 35,467 1.0 35,467 (422,014) WP SATELLITE CENTER OP DP WP N 33,188 1.0 32,634 (454,648) INFORMATION PROCESSOR FIN FIN CT CLK N 20,176 1.0 18,176 (472,824) TELECOPIER FIN FIN PURCH N 10800 0.0 11101 (473,925) LAWN EQUIPMENT FIR FIRE OPER N 2,450 0.0 2,450 (476,315) TYPEWRITERS LIB LIB SUPPORT N 1,400 0.0 1,400 (477,775) RESTORE SERVICES OA OA R 925 0.0 794 (478,569) MLK CENTER CLEAN (OPT A) PAR PAR 8LD OP R 16,370 0.0 16,370 (494,939) RPT WP OPERATOR DP DP WP N 91309 0.5 9,154 (504,092) MICROFICHE FOR LGFS FIN FIN ACCT N 2,060 0.0 1,016 (505,108) FIRE STATION FURNITURE FIR FIRE OPER N 8,640 0.0 8,640 (513,748) TACTICAL UNIT RADIOS POL POL ADM N 26,820 0.0 26,820 (540,568) 800 MHZ RADIO FIR FIRE PREY N 4,000 0.0 4,000 (544,568) RESTORE POOL NRS (OPT A) PAR PAR LS SERY R 12,095 1.5 80095 (552,663) BLDG/MEDIAN BEAUT (OPT B) PAR PAR MAINT N 140,378 5.6 140,378 (693,041) I~ I i 0226f/07/27/89 t I F EXHIBIT C CITY OF DENTON PAGE 4 OF 6 GENERAL FUND RANKING OF SUPPLEMENTAL PACKAGES 1989-90 PROPOSED BUDGET T Y N NET AFTER GENERAL DEPARTMENT/ P SUPP PKG POS TRANSFER A RESOURCES PACKAGE TITLE DEPT DIVISION E AMOUNT REQ OFFSETS REMAINING PACKAGES NOT PROPOSED FOR FUNDING i' SIDE BOOM/HYY EQUIP OPRT CS CS SWEEP N 37,360 1.0 37,360 (730,401} UPGRADE AIR CONDITIONING CS CS ANIMAL N 3,800 0.0 3,800 (734,201) THREE (3) FILE CABINETS FIN FIN CT CLK N 2,700 0.0 2,700 (736,901) RESURFACE DENIA GYM FLR PAR PAR BLD OP N 19,000 0.0 19,000 (755,901) PARKS 800 MHZ RADIOS PAR PAR MAINT R 18,900 0.0 18,900 (774,801) REPLACEMENT OF RIG #3665 PAR PAR MAINT R 10,198 0.0 10,198 (784,999) ARCH WORKSTATION CITY SEC DP OP WP N 1,324 0.0 1,302 (786,301) IBM PC AND RELATED EQUIP FIN FIN CT CLK N 4,800 0.0 1,050 (787,351) TESTING FIR FIRE ADM N 27,850 0.0 27,650 (815,201) OPEN STATION NO 5 FIR FIRE ADM N 38,348 0.0 38,348 (653,549) OPTICOM EMITTERS FIR FIRE CPER N 2,800 0.0 2,800 (856,349) AUDIO/VISUAL FURNITURE LIB LIB ADULT N 5,205 0.0 5,205 (861,554) CIVIL SERVICE RULES PER PERSONNEL N 2,150 0.0 2,150 (863,704) RESTORE TECH 1 DRAFTING PW PW ENG R 21,693 1.0 19,255 (882,959) BRICK SIDEWALK REPLACE PAR P91 MAINT N 22,400 0.0 22,400 (905,359) TENNIS COURT RESURFACE PAR PAR LS SERY R 20,000 0.0 19,500 (924,859) ADVERTISING FIN FIN PURCH N 1,200 0.0 734 (925,593) PANEL FURNITURE FIN FIN PURCH N 2,000 0.0 1,223 (926,816) ADDINL 3 FIRE FIGHTERS FIR FIRE OPER N 96,300 3.0 96,300 (1,023,116) LIBRARY ASSISTANT-TEENS LIB LID YOUTH N 20,161 1.0 20,161 (1,043,277) IBM PERSONAL COMPUTER LIB LIB ADMIN N 4,848 0.0 4,848 (1,048,125) f P/C-COMP CLASSIFICATION PER PERSONNEL N 50250 0.0 3,360 (1,051,485) BLDG PAINT TECH PAR PAR BLD OP N 33,116 1.0 23,989 (1,075,474) FURNITURE FOR BLDG OPEFc PAR PAR BLD OP N 3,500 0.0 2,535 (1,078,009) FIRE/SECURITY CITY HALL PAR PAR BLO OP N 27,480 0.0 19,907 (1,097,916) REPLACE FOLDING DOORS PAR PAR LS SERY R 5,040 0.0 5,040 (1,102,956) EMPLOYEE SAFETY EQUIP PAR PAR MAINT N 2,285 0.0 2,285 (1,105,241) REPLACEMENT OF RIG #3580 PAR PAR PAINT R 7,276 0.0 7,276 (1,112,517) TEMP-ASST CT CLK (OPT B) FIN FIN CT CLK R 14,331 1.0 331 (1,112,848) NEW C. E OFFICER CS CS CODE ENF N 469863 1.0 44,363 (1,157,211) LIBRARY ASSISTANT-CHILD LID LIB YOUTH N 20,161 1.0 20,161 (1,177,372) i LIBRARY CLERK LI8 LIB SUPPORT N 16,795 1.0 16,795 (1,194,167) GAS POWERED WEEDEATERS PAR PAR MAINT N 3,000 0.0 3,000 (1,197,167) FUNDING FOR SCHOLARSHIPS PAR PAR LS SERY N 50000 0.0 5,000 (1,202,167) EMPLOYEE ASSIST PGRM ALL ALL N 4,480 0.0 4,480 (1,206,647) ADDITIONAL DISK DRIVE DP OP N 6,800 0.0 2,894 (1,209,541) RPT WP OPERATOR OP OP WP N 9,309 0.5 9,154 (1,2189695) OVERTIME FIN FIN PURCH N 4,000 0.0 2,446 (1,221,141) ASSIGNMENT PAY FIR FIRE EMS N 2,267 0.0 2,267 (1,223,408) MODULAR CAVE-IN EXT UNIT FIR FIRE EMS N 56000 0.0 5,000 (1,228,408) FIRE SAFETY HOUSE FIR FIRE PREY N 8,000 0.0 8,000 (1,236,408) RESCUE EQUIPMENT FIR FIRE OPER N 8,475 0.0 8,475 (1,244,883) ` 0226f/07/27/89 j , EXHIBIT C PAGE 5 OF 6 CITY OF DENTON GENERAL FUND RANKING OF SUPPLEMENTAL PACKAGES 1989-90 PROPOSED BUDGET T Y N NET AFTER GENERAL DEPARTMENT/ P SUPP PKG POS TRANSFER 8 RESOURCES PACKAGE TITLE DEPT DIVISION E AMOUNT REQ OFFSETS REMAINING PACKAGES NOT PROPOSED FOR FUNDING VENTILATION EQUIPMENT FIR FIRE OPER N 2,100 0.0 2,100 (1,246,983) TWO (2) LIBRARY ASSISTANT LIB LIB ADULT N ;0,322 2.0 40,322 (1,287,305) NT COMMISSION DUES MS MS ED N 5,823 0.0 5,823 (1,293,128) BUCKET TRUCK PW PW TRAFFIC N 9,165 0,0 5,685 (1,298,813) DENIA GYM WALL RECARPET PAR PAR LS SERY R 5,300 0.0 5,300 (1,304,113) LADDER REPLACEMENT FIR FIRE OPER N 4,800 0.0 4,600 (1,308,913) INCENTIVE PAY FIR FIRE PREY N 2,700 0.0 2,700 (1,311,613) MLK CENTER PACKAGE PAR PAR LS SERY N 31,130 0.8 28,165 (1,339,778) YOUTH ATH OFFCLS (OPT A) PAR PAR LS SERY R 21,525 0.0 21,525 (1,361,303) CONTRACT SERVICE ADMIN PAR PAR BLD OP N 43,268 1.0 31,343 (1,392,646) EXTEND SAT HRS AT CTRS PAR PAR LS SERY N 18,675 0.0 18,175 (1,410,821) SPACE NEEDS PAR PAR BLD OP N 99,000 0,0 11,716 (1,482,537) CLEAN SR CTR ADD (OPT B) PAR PAR BLD OP N 15,096 1.0 15,096 (1,497,633) COMPUTER TIE-1N DCAD CS CS CODE ENF N 12,758 0.0 12,758 (1,510,391) EXCAVATOF CS CS SWEEP N 47,491 0.0 470491 (1,557,882) MICROCOMPUTER CS CS ENS N 5,000 0.0 5,000 (1,562,882) RENOVATION/PANEL SYSTEM 9P DP WP N 21,200 0.0 20,846 (1,583,7281 L MILLER PKWY LANDSCAPE PAR PAR MAINT N 27,000 0.0 27,000 (1,610,728) NEW SERY VEHICLE - HYAC PAR PAR BLD OP N 18,000 0.0 13,039 (1,623,767) RECREATION CTR SECURITY PAR PAR BLD OP N 11,000 0.0 11,000 (1,634,767) PLAYGROUND RENOVATION PAR PAR MAINT N 12,700 0.0 12,700 (1,647,467) REMOTE PARKS CONTROLLERS OP DP N 24,680 0.0 10,504 (19657,971) EMPLOYEE MED PHYSICALS ALL ALL N 35,112 0.0 35,112 (1,693,083) ENCLOSED CABS E-2 E-4 FIR FIRE OPER N 40,600 0.0 40,600 (1,133,683) POLICE CAR BARRIERS POL POL PATROL N 2,770 0.0 2,770 (1,736,453) PO'_ICE CAR FLIGHT RCDRS POL POL PATROL N 7,536 0.0 71536 (1,743,989) IBM COMPUTER A PRINTER PW PW ENG N 9,350 0.0 8,661 (1,752,650 CONSULT ENGR DRNG PW PW ENG N 20,000 0.0 19,596 (1,772,245 POLICE FIRE SYSTEM PAR PAR BLO OP N 7,161 0.0 7,161 1,779,407) FAC BURGLAR ALARM SYSTEM PAR PAR LS SERY N 1,800 0.0 1,800 1,781,207) COMPUTER HDWARE/SOFTWARE PAR PAR LS SERY N 32,410 0.0 32,410 (1,813,617) TEASLEY PARK PLAYGROUND ~0.. PAR MAIN'S N 210041 0.0 219041 (1,834,658) SUBSCRIPT AMBULANCE SERY ~':'4 FIRE EMS N 13,379 0.5 182,573 (2,0179231) IMPROVEMENTS/SRVC CENTER CS CS ADMIN N 30,000 0.0 28,650 (2,045,881) DEM01.1i,"N SUBSTAND STCT CS CS CODE ENF N 15,000 0.0 15,000 (2,060,881) E,iERGENCY !YFO CARD FIR FIRE E MGMT N 500 0.0 500 12,061,381) RADIOS PW PW ENG N 289250 0.0 26,829 (2,088,210) ! NEW RADIOS PW PW INSP N 129775 0.0 129475 (2,1001685) RADIOS PW PW TRAFFIC N 15,440 0.0 15,090 (2,115,775) COMP. 14 ASTER PLAN PAR PAP. ADMIN N 35,000 0.0 35,000 (2,150,775) NEW SERY VEHICLE - ELECT PAR PAR BL6 OP N 18,000 0.0 13,039 (2,163,814) j REPLACE VAN W/VAN W/LIFT PAR PAR LS SERY N 6,900 0.0 6,900 (2,170,714) II t i rt EXHIBIT C CITY OF DENTON PAGE 6 OF 6 GENERAL FUND RANKING OF SUPPLEMENTAL PACKAGES 1989-90 PROPOSED BUDGET T Y A NET AFTER GENERAL PACKAGE TITLE DEPT EDIVISION/ E SUAMOUNT REQ TRANSFER ! OFFSETS REMAINING PACKAGES NOT PROPOSED FOR FUNDING AVONDALE PARK IRRIGATION PER PER MAINT N 16,666 0.0 16,666 {2,187,380} SWEEPER/HVY EQUIP OPERTR CS CS SWEEP N 49,805 1.0 49,805 (2,237,185) REMOTE CONTROLLER OTHER OP UP N 3,065 0.0 1,313 (2,238,498) RECORDING TAPES & REMOTES FIR FIRE OPER N 9,000 0.0 9,000 (2,247,493) BILINGUAL ASSIGN,IIENT PAY FIR FIRE AOf9 N 4,200 0.0 4,200 (2,251,698) VAN FIR FIRE PREY IJ 8,300 0.0 8,300 (2,259,998) STATION SECURITY FIR FIRE ADM N 3,000 0.0 3,000 (2,262,998) k''EATHER MONITOR FIR FIRE E NGbIT tJ 845 0.0 UPWARD MOBILITY PER PERSOIJNEL N 5,740 0.0 3,6845 (2,263,513) 74 (2,267,517) MAIN STREET CO:IPUTER PLAN PLA:1 N 4,400 0,0 3,706 (2,271,223) MICROCO1PUJER PW PP AIRPORT N 4,530 0.0 4,500 (2,275,723) MOISTURE METER PW PW EtIG N 1,150 0,0 X877 (2,276,600) FACISIMILE MACHINE DP DP WP N 3,961 0.0 3,895 (2,280,495) ADMIVISTRATIVE ASSISTANT FIR FIRE AD:1 N 30,140 1.0 30,140 (2,310,635) AUDIO-VISUAL EQUIPMENT FIR FIRE EMS N 19,900 0,0 19,900 (2,330,535) PART-TIME SEASONAL FIR FIRE ADM N 4$200 0,3 SCHOOLS 7 TRAVEL FIR FIRE E MGMT N 975 O.C 975 4,270 (2,334,735) CAR FIR FIRE ADM II 6,504 0,0 6$04 (2,342,214) POLICE TACTICAL PAY POL POLICE N 12,600 0.0 12,600 (2,354,814) 1-LUX CAMCORDER POL POL ADM IJ 1,659 0.0 1,659 (2,356,473) INCREASE PARR BROCHURE PAR PAR LS SERY N 4,500 0.0 4,500 (2,360,973) ENHANCE ALT JUDGE HRS JUD JUDGE N 11,010 0.2 11,010 (2,371,983) COMPUTER STATION FIR FIRE E JIGMT N 6,388 0,0 6,388 (2,378,371) FIREARMS RANGE/TRAINING POL POL ADM N 17,000 0,0 17,000 (2,395,371) SPECIAL EFFECT GENERATOR POL POL 0 1 .1 1,950 0,0 1,950 (2,397,321) ENHANCE SPEC EVENTS PAR PAR LS SER! IJ 28,258 0,0 28,258 (2,425,579) REMOTE DIAL UP OTHER DP DP N 917 0,0 FIRE INCENTIVE PAY 390 (2,425,969) FIR FIRE N 2,700 O.G 2,700 (2,428,669) ENGRCASSOCIIJOCIVILAY PPW POLICE N N 4,200 10,0 4,200 (2,463,000) VISUAL ARTS CTR RAMP PER P&R BLD OP JJ 8,000 0.0 5,795 (91-66,795) PURCHASE Or USED TRUCK PAR PAR LS SERY N 2,200 0,0 2,200 (2,470,995) FIRE 8ILINGUAL PAY FIR FIRE IJ 4,200 0.0 NEW SPECIAL EVENTS PAR PAR LS SERV N 8,918 0,0 8'209 (2'475'195) CONCRETE SAW PW PW TRAFFIC N ,918 (2.484 113) 12,324 0,500 0,0 10,324 (2,494,437) INSURANCE LITIGATION LEG LEGAL N 1 FIRE PENSION INCREASE FIR FIRE N 13207 0.0 8'083 (2,502,520) AIRPORT BROCHURE 61$ MS ED N 2~40U 0,0 13,207 (2,1,,721) INTERNAL AUDITOR FIN FIN AD111tJ tJ 46,324 1.0 29,0910 (2,5478,218) FIRE ALARM OPERATORS FIR FIRE ADM N 45,965 2.0 41,645 (2,588,863) MAINFRAME UPGRADE OP DP N 106,614 0`0 r 45,37., (2,634,238) TOTAL VOT P^OI'OSED FOR F'U.`!DIIIG ~?,7Q8,703_42 1 2:,c 3 4 230 i ' Y t. i g R I I I~ E i , November 7, 1989 #J~ CITY COUNCIL AGENDA ITEM TO: MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Lloyd Harrell, City Manager SUBJ: REQUEST BY ARGYLE MAYOR, NORM THOMAS TO DISCUSS WHOLESALE WASTEWATER SE"VICES FROM THE CITY OF DENTON. I Attached is a letter from Mayor Thomas to Mayor Stephens requesting { wholesale wastewater services for Argyle. This item was reviewed with the Council on October 17, 1989, and the Council, in principle, agreed with the Public Utility board's recommendation that the City of Argyle should seek permanent wholesale wastewater service from the cUppetrracTrinity with the Regional UTRWD Wtoetr alt tthetwasteaster at would then have a This position has been communicated to Mayor Thomas which prompted his request to appear in person regarding Argyle's request. i Also attached is a draft "interim" contract for wholesale wastewater services for Argyle's service of the proposed new school in Argyle. This contract would be between Denton and Argyle and the UTRWD would not be involved. However, it does have provisions that guides Argyle to the UTRWD for long-term wholesale wastewater services. Upon resolution of the issue regarding long-term wholesale wastewater service, this contract will be finalized and submitted to the Council j for consideration. { PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Citizens of Denton, Denton Municipal Utilities, City of Argyle, Upper Trinity Regional Water District. Res .fully submi ted, a red M ager Prepared/Approved py, R. E. Nelson, Executive Director Department of Utilities Exhibit I Letter from Mayor of Argyle 11 PUB Agenda Item of 10124189 III PUB Minutes of 10/24/89 IV Proposed Interim contract with Argyle 1 ' 6S57U:113 i 1 _ ~A t? rrT •r nY[.~ V&PAMMi August 21, 1989 Honorable Ray Stephens, Mayor 1 City of Denton 215 E. McKinney Street AW 2 Denton, Texas 76201 REe WASTEWATER SERVICE C111 M AC RS FFI Dear Mayor Stephens: As you know, for the last two yeare the City of Argyle has been actively evaluating the feasibility of implementing an organized wastewater collection and treatment system. we have been continually frustrated with the lack of a major sewer customer and the high cost of a new system. However, on August 14, 19890 the Argyle Independent School District (AISD) formally requested sewerage service from the City of Argyle. The AISD is commencing construction on a new facility which should be completed in the fall of 1990. The request to provide sewer service to a major customer was the catalyze that the city needed to implement the initial phases of an organized sewer collection and treatment system. The most economical and advantageous treatment alternative for the City is to contract with the City of Denton for wastewater treatment. Over th4• past two years, we have had discussions with your city staff concerning this treatment alternative. We were unable to formalize a ngreement, due to the high initial cost to the City of Argyle. Hor:ever, with the AISD as a major customer, we are now in the poature to enter into an agreement with the City of Denton. T;+.s is to respectfully request wastewater treatment service from tiro City of Denton. Our plan is to build a force main from Argyle to an existing Denton interceptor line located along State Highway lu:u. We would like to initiate an agreement, as soon as possible, F rOIce the AISD must have sewer service within the next nine months. :f you are receptive to entering into an interlocal agreement, r.•n-bers of our professional consulting team would be pleased to !.,.a t with your city staff to work out the details of this project. EXHIBIT I . E VIII i i_ I e Page 2 Letter to Mayor Stephens August 21, 1989 1 hope the City of Denton will favorably consider this request for wastewater treatment service. I look forward to hearing from you, and if you have any questions concerning this matter please do not hesitate to contact me. Sincerely, i i Norm Thomas, Mayor City of Argyle cc: Frank Medanich Pete Tart Don Rauschuber i ' 1 ~J kw I i s v j , i 1 I Y October 24, 1989 PUBLIC UTILITIES BOARD AGENDA ITEM TO: CHAIRMAN AND MEMBERS OF THE PUBLIC UTILITIES BOARD FROM: R. E. Nelson, Executive Director of Utilities SUBJ: CONSIDER DRAFT INTERIM WASTE CONTRACT BETWEEN THE CITY OF DENTON AND THE CITY OF ARGYLE. i RECOMMENDATION: Staff requests Board input and general approval of the scope of servicPS of the proposed contract. SUMMARY/BACKGROUND: Attached is the draft Interim Waste Disposal contract between the City of Argyle and the City of Denton. The main conditions of this contract are: 1. That this is an "interim contract" only until such time as Argyle can contract with the Upper Trinity Regional Water District for full wastewater discharge services. This interim contract shall be for only nine (9) months. { 2. This interim contract is only for wastewater collected at the new Argyle school. 3. The wastewater shall be discharged only at the City of Denton's Pecan Creek Water Reclamation Plant. f 4. Charges shall be: a. A Monthly Facility Charge of $50 b. Volume Charge of $1.95/1000 gallons (Based on total transported truck capacity for each time that a load is discharged at the plant) C. Monthly Laboratory Analysis Fee of $120 d. Standard surcharge treatment fee that is appropriate for industrial pretreatment customers for any excess strength wastewater. I EXHIBIT PUB Agenda Item Page 2 5, Delivery of wastewater to Denton plant shall be between 8 AM and 5 PM on standard city work days. (no holidays or weekends) 6. No hazardous wastewater may be discharged. This contract has been submitted to the City Attorney for review, We are in the beginning sttges of negotiation with Argyle. Respectfully submitted, Director of Uiilitic i Exhibit 1 Draft Contract Between City of Denton and City cf Argyle I 114x[ l 1 t 1 V I ' ~ I I 6529U:15-16 i i I 1 i I I P EXCERPT FROM MINUTES PUBLIC UTILITIES BOARD MEETING OCTOBER 24. 1989 10. CONSIDER INTERIM WASTE TREATMENT COMi'RACT WITH THE CITY OF ARGYLE. Nelson reviewed this item with the Board advising that this is an "interim" contract for the purpose of treating Argyle's wastewater collected at their new school for a period of nine months. The wastewater is to be discharged only at the City of Denton's Pecan Creek Water Reclamation Plant. The facility charge is to be $50/month, volume charge- $1.95/1000 gallons, monthly lab analysis fee of $120 and a standard surcharge treatment fee appropriate for excess strength wastewater. Delivery is to be between 8 AM to 5 PM on standard city work days, no holidays or weekends, and no hazardous wastewater may be discharged. { After lengthly discussion, Frady made a motion to agree to an interim waste treatment contract with the City of Argyle based on the above criteria, and contingent on 1 ! the concurrence of the Legal Department. Second by Thompson. All ayes, no nayes, motion carried. I 1 ~ I l EXHIBIT 65320 DRAFT INTERIM WASTE DISPOSAL CONTRACT BETWEEN CITY OF DENTON AND CITY OF ARGYLE, TEXAS WHEREAS, The City of Denton (Denton) and the City of Argyle (Argyle) are duly organized and existing pursuant to the Constitution and laws of the State of Texas; and WHEREAS, Argyle desires to contract with Denton for interim municipal wastewater treatment services at the Denton Pecan Creek Water Reclamation Plant, located at 1100 Mayhiil Road, Denton, Texas 76205; and WHEREAS, Denton and Argyle are authorized to make and enter into this Contract under Article 4413-(320, Y.A.T.C.S.; and WHEREAS, the parties hereto recognize and agree that Argyle is preparing to acquire, construict, and establish a sewer wet well facility on the property of the Argyle Independent School District (AISD) to provide for disposing of wastewater from the AISD's educational facility, IT IS THEREFORE CONTRACTED AND AGREED BETWEEN DENTON AND ARGYLE AS FOLLOWS: SECTION 1. Obligation of Denton to Treat Municipal Wastewater from Argyle Denton agrees to treat municipal wastewater generated solely from the AISD educational facility at the Denton Pecan Creek Water Reclamation Plant. SECTOIN 2. Obl1 anon o~f _.AA lle~to Transport Municipal aster water to Denton! i l Argyle agrees to contract with a reputable transporter to haul wastewater generated solely by AISD to the Denton Pecan Creek Water Reclamation Plant. Argyle further agrees that the wastewater hauler shall be bonded in the amount of S , and that the hauler shall indemnify Argyle and Denton from any an~1T'claims due to negligence on the part of the hauler. SECTION 3. Time Period for Interim Wastewater Treatment Denton agrees to protiide interim wastewater treatment services to Argyle for the time period required for Argyle to execute an agreement with the Upper Trinity Regional Water District for permanent wastewater treatment services, including the time required for construction of a force main sewer line from Argyle to a mutually agreed point of delivery in Denton, This time period should not exceed nine (9) months from the date of execution of this contract. I i EXHIBIT~~ I ~ t Y Page 2 SECTION 4. Payment for Denton's Services Argyle agrees to pay Denton for interim municipal wastewater treatment services the following fees: 1. A monthly facility charge of $50.00; 2. A wastewater treatment cost of $1.95 per 1,000 gallons, based on total transport truck capacity; 3. A monthly laboratory analysis fee of $120.00; and 4. A surcharge treatment fee of $0.000743 for each milligram per -1 liter (mg/1 ) of biochemical oxygen demand (BOD) and $0.000751 for each milligram per liter (mg/1) of total suspended solids (TSS) in excess of 250 milligrams per liter (mg/1). Denton agrees to invoice on a monthly basis for wastewater treatment services, and Argyle agrees to pay Denton within thirty (30) days after receipt of 'he invoice. Denton s invoice shall include, at a minimum, an itemization of all charges, copies of trip tickets, and copies of laboratory analyses. SECTION S. Time, Days and Points of Delivery Argyle agrees to require its wastewater transport hauler to deliver, if necessary, municipal wastewater generated from the AISD between the hours of 8:00 AM and 5:00 PM on Monday through Friday of each week, unless it is an official Denton holiday (see Exhibit I). Denton understands and agrees that if emer enc conditions develop or exist at Argyle's wet well, requiring a mme ate transport o municipal wastewater, Denton will accept and treat the wastewater on a depand basis regardless of the day of the week, time of day, or holiday. Argyle agrees to require its wastewater transporter to discharge wastewater at a point or points specified by Uenton at the Pecan "reek ' Water Reclamation Plant. SECTION b. Transport of Other Wastewater or Hazardous Wastes Argyle agrees to require the wastewater hauler tc enter the pickup site with an empty truck, fill from the wet well, and transport directly to the Pecan Creek Water Reclamation Plant. The hauler will not be permitted to pickup any other wastewater while in the service of Argyle, and will not be permitted to haul or discharge hazardous waste of any type at the Pecan Creek Water Reclamation Plant. IN WITNESS WHEREOF, Denton and Argyle, acting under authority of their respective governing bodies have caused this contract to be duly executed in several counterparts, each of which shall constitute an original. EXECUTED this the day of 1989. I I i I ,f 11 .Y. S Z I 4 Y 8 Page 3 CITY OF DENTON, TEXAS 8y: ATTEST: j i RY J CITY OF DENTON, TEXAS i CITY OF ARGYLE, TEXAS j ' By: NORM THOMAS, KATOT- i ATTEST: CITY OF ARGYLE, TEXAS APPROVED AS TO LEGAL FORM: DEBRA ADAMI DRAYOYITCH CITY ATTORNEY CITY OF DENTON, TEXAS By: i 6531U:1-3 I ~l kf I LIQUID WAST9 TRANSPORTATION TRIP TICKET GENERATOR INFORMATION (MUST BE COMPLETED BY GENERATOR) BUSINESS NAME; ADDRESS: TELEPHONE; WASTE REMNUo FROM: GREASE TRAP GRIT TRAP CHEMICAUPORTABLE TOILET WASTE TANK OR TRAP CAPACITY: SEPTIC TANK GALLONS I csnfly 11141 the wails maligal remuYed Imm the above p(emlllu conlalna no hauudoue nwodala, GENERATONREPRESENTATIVE NAME: 'r"Tj~_. ~ ~ p1+EM10kAt►IViepit~iM UOIMN~y TRANSPORTER INFORMATION tMUST BE CCMPLETED BY TRANSPORTER) BUSINESS NAME: ADDRESS: TELEPHONE: TOH REGISTRATION N0. VEHICLE PERMIT N0: G/4,LONS REMOVED. kenlfy that the Inlormallon provdsd above Is coract, cnd Oil only the walls csnlllsd lot removal by the generator Is contained In the 6eMC4 VINVI. i sm aware that falssiocation of we trip kml may rewk in revocation of my Uquld ftle TrampoMUon Pump, androtTxhTi Wp(oaecution DRIVER NAME: M ewe Ilal afanA DISPOSAL INFORMATION (MUST BE COMPLETED BY DISPOSER) NAME. ADDRESS; TELEPHONE: NPyYB PAMIT ) I hereby certify that the above quantity of materials listed in tcaneportir!s record vas received at the Picas Creek Water Aealamatfon Plant. SI re OPERATOR NAME: 10ATIWTW`HAITINUM01 19414 RATOII#*MTUl1E► WHITE-CITY YELLOWGENERATOR PWK•GISPUSAL GOLO•TKM$PORTER II` ~ , I I It 1 I i 1-11 FNI i I I ~I CITY COUNCIL REPORT FORMAT TO: Mayor and Members of the City Council FROM: Lloyd Y. Harrell, City Manager SUBJECT: S. Locust and Myrtle Street access issues in conjunction with Eagle Point RECOMMENDATION: Close South Locust and Myrtle Streets at North Boundary of Eagle Point or provide CIP funds to upgrade and prohibit signalization at Eagle and South Locust SUMMARY: Access to this area should be handled as to promote safe and efficient traffic movements and not create additional congestion and accident prone situations BACXGROUND: i City Council, Planning and Zoning, and Traffic Safety have all seen and discussed this issue. P 6 Z and CTSSC recommendations are included in packet. PROGRAMS, DEPARTMENTS, OR GROUPS AFFECTED: The traveling public, businesses and land owners in area, and the City, specifically Public Works, Planning, and Utilities -~f FISCAL IMPACT: $0 - $210009000 i { E ~ 0773E I f t PETITION EAGLE POINT_SUBOIVISION TO THE HONORABLE MEMBERS Pf CITY COUNCIL: We, the below-signed residents of Denton, Denton County, Texas, do hereby petition the City Council of Denton, Denton, Texas, to support the Planning and Zoning Commission's Plan E Modified as it applies to the aforementioned Eagle Point Subdivision. ~ I NAME I ADDRESS I SIGNATURE i I /✓~nncE IL4 I I I . I I r I I - -10-Q j I I ~ 1 r NSM26101.1 i ~ I 1 I PETITION EAGLE POINT. SU80IYISION TO THE HONOWLE MEMBERS OF CITY COUNCIL: We, the below-signed residents of Denton, Denton Countv, Texas, do hereby petition the City Council of Denton, Denton, Texas, to support the Planning and Zoning Commission's Plan E Modified as it applies to the aforementioned Eagle Point Subdivision. NAME ADDRESS SIGNATURE I U4rb,r•- _~,~_i lSYl_. lYl~l9 V~ddM~-~d1~~L_- I ~ ~.x~~Al/~1c rrill~t'.GI_.__~CcG_~¢_~~•_~.GCI~S~~~~~~-c.-Q• v7~j.G_.C~~~, aL) G r Ilh- a Lc c ' o e ! J I I , r l Scoff/o, ✓c/-i~G _c~rr7_i 4SM26101.1 I it ` 1 PETITION EAGLE POINT SUBDIVISION TO THE 11ONORABLE MEMBFRS Of CITY COUNCIL: We, the below-signed residents of Denton, Denton County, Texas, do hereby petition the City Council of Denton, Denton, lexas, to support the Planning and Zoning Commission's Plan E Modified as it applies to the aforementioned Eagle Point Subdivision. NAME I ADDRESS I SIGNATURE. I /1 /it L4L_L:?~ .L/Y~•N!_...iJ~~1T~!_.I/~~L~-~aS..Q~LS~_, _.i~ .-._U 1 ~ - C I I , 1 1 ~I it ; I ell I NSM26101.1 1 I ~ i nJMi 1..~ wG PETItION EAGLE POINT SUBDIVISION TO THE HONORABLE MEMBERS OF CITY COUNCIL; We, the below-signed residents of Denton, Denton County, Texas, do hereby petition the City Council of Denton, Denton, Texas, to support the Planning and Zoning Commission's Plan E Modified as it applies to the aforementioned Eagle Point Subdivision, NAME I ADDRESS I SIGNATURE I ff ev~ LOLL I ~ hyra c I_.__ ±vaN ix -762oi~} cX~f<< •CL~. l I I I I ! I I I I I I I I I I I I I ~ I I i I NSM26101x1 i ii S " CIrV of OENTONp TEXAS MUNICIPAL SUILOINO / OENTON, TEXAS 70101 / TELEPHONE ($1?) 646.830? Office of Me Gfy Manager M E M O R A N D U M TO: Lloyd V. Harrell, City !tanager FROM: Rick Svehla, Deputy City Manager DATE; September 15, 1989 SUBJECT: Action on Myrtle Stceet We have included all the information from the progress for the Eagle Point Subdivision and the off site problems it might create. What we are looking for from the Council is direction for the staff. As Jetty's information suggests, staff is still concerned about people using Locust and Myrtle to a such larger extent. This would cause us to look at major improvements as well as extensive signalization on Eagle. Both P&Z and the Traffic Safety Support Commission have suggested only closing Myrtle. This is a viable solution if we plan to sake substantial improvements in the future. As Jetty's information indicates, we think a major improvement to the two Commissions- suggestions would be the traffic improvements at Locust that would allow for only tight in and eight out movements at Eagle j and Locust Streets. We think either option can work and we would like some direction from the Council as to which way staff should proceed. We will proceed in this direction when the Eagle Point Subdivision is submitted in the final platting process. Staff will be available at your convenience to answer any qu49hi you might have. Ria Deputycity Managet RS:nb 11b8C I i { t I s LM -0) a V o(DffNTONc TxXA$ MUNICIPAL BUILDING i DENTON, TEXAS 76101 i TELEPHONE (817) 566.810! MEMORANDUM f DATE: September 14, 1989 TO: Rick Svehla, Deputy City Manager FROM: Jerry Clark, City Engineer SUBJECT: Myrtle/L::ust - Eagle Point I will try to summarize the process that has occurred with the Myrtle/South Locust road effects on Eagle Point. -To date this issuc ;ss been considered by City Council, Planning and Zoning, Traffic Safety, and all levels of City Staff. Our original recommendation is shown as Alternative A. Our feeling then and now is that the infrastructure on Myrtle and Locust will not support the anticipated loading 'from short cutters, `delivery trucks, and others. A new signal at Collins at Ft. Worth Drtve would provide all the necessary access to that affected'. '.-area off Et. Worth urine. Most of the infrastructure, -problems are significant with potential liability if mororists have mishaps with the narrow roads, deep borrow ditches;.: drainage problems, and most significantly the effects on South Locust at Eagle. Future signalization will create excesirve delays at the Bell-Eagle intersection as motorists have to travel about 200' between the two future coordinated signals. Tnis action accentuates the geometry problems with the sharp 1 bend at the railroad bridge, the narrowness of that bridge, and heavy traffic volumes to the University of Nortu Texas and the Central Bus ineliL District. Traffic Safety Commission felt that only Myrtle Street should be closed and more urged by staff to limit Daugherty to private access. They accepted that as shown by the plan labeled modified Alternative E. The vice chair, Alice Gore recommended a bull head (traffic island) at Eagle/Locust to eliminate future signalization by allowing right-in right-out movements only, That was not accepted by Traffic Safety but staff feels the idea is excellent. i I f I a tLypp.41 Y1+• Zick ivehla Myrtle/Locust-Eagle Point page 2 The Planning and Zoning Commission reconsidered the issue and agreed with Traffic Safety except that Daugherty was opened back up Backup from that meeting and Traffic Safety was expansive and most issues were eliminated by those two bodies. Therefore, we have pared the concepts down according to their gguidance. Several alternatives that limited access through cut i de sacs or partial closings were not included as they were not determined to have merit by Planning and Zoning and Traffic Safety. If the pity Council feels the roads should be left open, except r-~ Myrtle from South Locust to Daugherty, then CIP funds should be allocated to upgrade those roads to safely support two way traffic. Construction of two lane curbed streets with drainage will oe paid for by reducing all most certain liability + exposure. The final issue in our opinion is to limit exposure to future signali:ation at Locust and Eagle. The bull head (right-in and right-out) would be a critical. Infrastructure costs could run as nigh as 1.S million dollars if all the worst scenarios occur to this quadrant. 0751E i I i i I i I I I I R E i I I 1 E f I ~ U 1 V a c~ 4 . SM SHOP SCULPTURES HME CL BUILT ARW i~ J 96~ ELECTRIC SUBSTATION VV a PIZZA may. ~ PLANT Q' NURSERY 4 FABLE POINT INMAN E ~17 . AREA MAP k , E Y x{ S ,1YJ•lfvut ` V ` Li L-j ~Y d 600Y SHOP SCULPTURES STWIO ~IOUSE BUILT ARCUIQ 1869 11.....~~ ELECTMC SUBSTATION fY LIQUERTY- i [ ~Z CLOSE T C~ NURSERY CLOSE 4 DME PW N INMAN ABANDON E *y AREA MAP A I a f Qp d SWLPT~URes STU010 H ME Iii ELECTRIC s m=n-m DAUGHER" O hr PRZA PLANT 30~ WA PR,VATR ACGitffiSa ONLY 4 A FOW (F'-OM NUMSKMY) N 1 INMAN vC~ ~ MOOI~IrO ALTCRNATtyL j'~' as. AREA MAP y z 3 ~ a a. t ~ U aD ~ VA ¢E SIGNAL INTERSECTION 800Y SHOP SCULPTURES STUO10 HOUSE BUILT AM" \ - EBUILO ELECTRIC SUBMTION O : NT OQ' ? NURSERY N POW INMAN REM" E ALTERNATIVE E Mvy AREA MAP rr Y t n C/Ty 01 D#NTON, rLXAi 215E. dfoK1NNEY l DENTON, TEXAS 78101 / TELEPHONE (817)560.42M MEMORANDUM DATE: August 90 1989 TO: Planning and Zoning Commission 1 FROM: Je&&g-Clark, City Engineer SUBJECT: Traffic Safety Action on South Locust/Myrtle The Traffic Safety Commission listened to several residents and business owners in the South Locust and Myrtle areas responding CounciloandsthetPlanning andoZoninglCommission. to City Overwhelmingly, they were very dissatisfied with all except Alternative E. Staff made a strong recommendation that Alternative A be selected. The main reasoning behind that was the problems that will be created at South Locust and Eagle. j Eventually, this will require significant expenditures to upgrade that intersection and synchronize signalization between this intersection and the Bell/Eagle Intersection. Significant delay problems will result to motorists traveling the major arterials of Bell and Eagle Drive from this action in our opinion. The final recommendation from Traffic Safety was a modification of Alternative E. In that recommendation, they recommended that Myrtle be closed from South Locust to Daugherty in its entirety and that access to the southernmost house will be maintained. The existing section hps no use and in fact is private uaccesseonlysforethemShelbyshbetweenhmyrtleeandmSouthto locust. Staff was directed to work out some method of design to insure that this would happen. The Traffic Safety Commission also directed that funds be placed in the Capital Eagle Point. program for rPoint upgrading developer South was at Locust the Aeating fand basically agreed to provide perimeter street paving along his frontage to the intersection of South Locust and Myrtle. The Myrtle location is that from which abandonment or closure of that road will begin. This will leave a significant distance for the City-o.1 Denton to provide improvements at least minimally to a 2S foot back to back, two lane, two way roadway i4 up to Eagle Drive. The residents and commissioners were III b e W Y specific that the roadway was to remain two way, One of the reasonings behind this was to allow residences across the railroad in the Daugherty area to cross down into the Eagle Point shopping area without having to exit to Dallas Drive. In summary, our recommendation to Traffic Safety was to select Alternative A as originally proposed in the detail plan and zoning case presented to P & Z. Our secondary recommendation if they felt that Locust should be left open was to provide adequate funds through the CIP to upgrade these roads as soon as possible-i-rtciuding traffic signal modifications at Locust and Eagle Drive. The commission did modify that recommendation to a solution that would provide more practical sense and more practical implementation than Alternative L. We strongly approve their modifications. The price tag for Alternative E would also be slightly reduced in that their recommendation was not to improve Myrtle until that time where ultimately traffic volumes and conditions dictated that increased funding be utilized to provide more capacity. We still feel Alternative A, based on traffic impacts, is the best solution. Alice Gore, Vice Chairman of Traffic Safety will be at the P Z meeting to provide any backup or input that the commission had recommending its final solution. h I, 1 i er 1 0733E I i i I III I ~I MY of ORN70N / 213 F. McKinney l Oenlon, Texas 76201 i MEMORANDUM DATE: August 2, 1989 TO: Citizens Traffic Safety Support Commission FROM: Jerry Clark, City Engineer SUBJECT: SOUTH LOCUST/MYRTLE TRAFFIC MANAGEMENT PATTERNS I The area between South Locust, Fort Worth Drive, Eagle Drive and I-35 has been a fairly sleepy area over the past ten years as development, other than one mini-warehouse location, has been very limited. In the last six months, a major development named Eagle Point has proposed a shopping center for the corner and property surrounding Citizen's National Bank on Fort Worth Drive and I-35. That shopping center would include an Albertson's, a major theater, and many satellite stores that would compliment those two major tenants. This issue was originally considered by City Council in June at which time they became concerned over traffic patterns ind the street closures recommended by staff and accepted by the developer. The developer will have frontage on South Locust all the way from I-35 to just south of the Selby Nursery. Our original recommendation which corresponds to Alternative A was to close South Locust Street from I-35 to Daugherty and also close myrtle from its intersection with South Locust to Daugherty. This would force the majority of the traffic to use 1 Fort Worth Drive as the major access, It would prevent short cuts through the neighborhoods and eliminate heavy impacts on Myrtle and South Locust. Neither street is capable of handling major traffic movements since it has never been officially improved to,City standards for pavement widths, radii, or other design features. I I 4 E i r h k { :.tens _r a; is sa.etf suFcart '_cmm:;:sicn August 1, :383 Page 2 We would like to quickly go through the five alternatives and present a final one that was recently provided to us by a citizen in the area. I will then cover some of the considerations and discuss some issues that significantly affect the South Locust Street route. Alternative A• This was our original recommendation to the developer and City Council. The basic affect of this alternative is to distribute access away from the one small driveway on I-35 with the majority coming from Highway 377, It would also allow the development to have very clean truck access to the Albertson store, the theatre, and the other small stores with very little inner effects from local traffic. There seems to be enough room that some employee parking could also be provided in the rear. This proposed scenario would also help the area north of Daugherty to use the Collins at Fort Worth Drive signal and would greatly reduce the need for signalization of South Locust at Eagle. That is a major issue in that it is very close to the Bell/Eagle signalized intersection. Alternatives 8 6 C: i These alternatives recommend partial closures in the area with only one constant--that being Myrtle street being closed from South Locust to Daugherty. These alternatives would basically keep access to the Selby Nursery and the substation with the cul-de-sac placed in various locations. This is intended to create a circuitous route through the area utilizing existing streets. There are many cons to these--major of which is the streets, existing as they are today, are not capable of supporting any- traffic loads above what they have at this time. Both also limit the ability of the neighborhood if they are using it for access to come from 1-35. The major problem with these solutions is that Daugherty is a very small, partially paved road that has significant f pedestrian- traffic. The nursery people cross between the facilities on the north and south sides. No room exists for expansion of this road without parking being removed and adversely affecting safe exits from buildings. The alternative for each of these would be to go either south of the Selby Nursery or north of the substation with a cross connecting road to' eliminate Daugherty. That would then become a private access only with full public access prevented through some proper design feature. Both alternatives again have many of the same problems in that you have two 90 degree turns for i i I e s citizens .raffic safety Support Commission AuguSt 1, 1969 Page 3 vehicles to make. This does keep this circuitous route which discourages a great deal of short-cutters, but it also leaves open possible traffic hazards. Proper design methods utilize 300 foot radii and smooth even curves. Trucks would have trouble as more and more people became aware of this route through the back areas if traffic on Fort worth Drive continues to increase. Alternative D• Alternative D has some merit in that if South Locust is to be closed, the main area to be protected would be the residential neighborhood just north of Collins. This would allow access to all businesses in the area, and closes Myrtle Street and keeps the circuitous method mentioned previously. There again, there is a major chance that you will have many people ending up in areas they had not intended. This continues to use Daugherty as a major cross connection. Again, if this sort of alternative was selected, we would recommend that Daugherty be moved either south of the Selby Nursery or north of the electric sub-station. This again would increase costs significantly, but would make the routes much safer. Alternative E: This alternative would upgrade all roads in the area to meet proper design features and standards. Total costs for this could be in the tango of $2 to $2.5 million. Locust, to be improved as a two lane road, would be approximately 3500000. Myrtle, if right-of-way was not donated, would be 600,000. The Locust/Bell/Eagle signals would be about $100,000, and if I the intetsection and Bell/Eagle was expanded to include proper capacity under the railroad bridge, you could add an additional i $500,000 to $1 million. Upgrade of that intersection is estimated at approximately $500,000 including rerouting turn lanes and relocating medians. Our current plan for this intersection would not be doing major modifications of that sort for another ten years approximately as the recent modifications in 1983 or 1984 seem to be addressing the traffic during all but the heaviest peak hours. The left turn stack has significantly backed past the railroad bridge. This alternative has the heaviest impact on the existing neighborhood and almost guarantees that people living in the area would not be able to maintain their neighborhood. If zoning or continued development of this area into commercial areas is an ultimate goal of the City, then this is a recommendation that should be followed. it is critical, however, that South Locust be rebuilt with proper design features from I-35 to Eagle, and Myrtle be rebuilt from South Locust to Collins (Highway 377) in its entirety. All I . I ~ i 1 Citizens Traffic Safety Succort Corm:ss:or. Aug'iSt :969 Page 4 adequate drainage facilities, proper right-of-way dedications, upgrades of intersection radii, traffic control devices, and all other appurtenances are critical to ensure that these alternate routes would function correctly. Alternative F: ! A final alternative has been recommended by a resident in the area, That would be to upgrade South Locust from I-35 to Eagle to make it either & ,two or three lane one-way street. The main purpose of this would be to create a direct route into the Central Business District that would line up and encourage people to go to the Downtown area. That way people heading into that area would not have to go into the Fort Worth Drive intersection. This would greatly reduce potential conflicts on this road at the intersection of Daugherty, Collins, and Eagle Drive. It would also limit the effects on the shopping center in that many vehicles from the north or eastern edges of town would exit here and utilize Locust to Eagle to access Bell for other connections to the north and eastern parts of town. Another recommendation was to consider removal of the left turn from Dallas Drive/Bell westbound onto Eagle Drive. That is the heaviest movement at this time. Many North Texas students and faculty apparently use this to gain access to the University of North Texas campus. We also feel that significant business access to the Central Business District utilizes that same movement. This would force many people to use this new South Locust Street. However, a major benefit would occur if this very sensitive suggestion was considered in that a left turn that currently stacks back and clogs up the inner northbound lane of Dallas Drive/Bell would no longer be a problem, and the widening of the road under the railroad bridge would no longer be an issue. This would plak:e a heavy load on most likely Prairie and Sycamore as people heading to the Central Business District from Dallas Drive would have to look at other routes. People in the downtown area could also wait and use Oak and Hickory or even McKinney if necessary. The worst effects of the whole area would be on those people going to the University of North Texas who would have to seek another route unless they proceeded further north and used Oak Street to enter the campus from the north. Those are a summary of the alternatives. We have included the entire Planning Department packet that was presented to the City Council for your perusal. I will now go over several issues of the South Locust Street route. } 1 a L~y y Citizens :ra:::: Sa:etf suppcrt Comm:ss:or. Auguat 1, 1989 ?age 5 Deficiencies 1. The railroad right-of-way existing along one side makes construction of a collector the entire length from I-35 to Eagle--almost the entire route to Eagle--a fairly costly street in that utilization will only occur on one side. This should make it more efficient but not necessarily obtain a good cost-benefit ratio. This could also limit the future right-of-way expansion in that railroad right-of-way is not normally obtainable and any additional right-of-way would have to be obtained along the west side. which would affect businesses and residents 'i the areas. 2. To place a collector so close to Fort Worth Drive is not proper design. Signalization and intersection patterns along an arterial such as Eagle Drive should be spaced at much greater distances (one-fourth to one-third mile preferred). The major problem is, of course, the South Locust/Eagle and the Bell/Eagle intersection. 3. The route would go through existing residential areas. The negative effects of major traffic patterns is a zoning question. 4. The existing road cross section is much too small. which dictates that to meet liability considerations, the road has to be upgraded and would push consideration of at leas; a good share of Alternative E. 5. Many borrow ditches on the area are very deep and dangerous. These would have to be eliminated with pcoppr j drainage, fill, and grading work. i I 6. Signalization issues will be very important in that Bell/Eagle and South Locust/Eagle will have to be re-signalized probably within one to two years. It could t tend to under-utilize the Collins/Carroll signal which has been recommended for Signalization as soon as funds became available. A possible funding method for this has been to include this in with the Highway 377 widening from 2-35 to Collins Street. 7. The aloe connection (Highway 377 and Highway 77) between Eagle and Carroll also provides major circulation in the area. We are tending to over-circulate and very heavily complicate intersection movements with this whole issue. 8. The Myrtle/Daugher',1/Locust intersections ace circuitous, poorly constructed, and not designed to modern standards. ~I r citizens traffic Safe"y Sipper. ZomrnIs s r. August 1, 1989 page 6 9. The costs to upgrade Locust and Myrtle are listed under Alternative E. The total cost, however, is in the $2 million to $2.5 million range which is a very major project for Denton. The developer at this time would not be responsible for these costs. We have several other areas of concern that relate to design deficiencies. 1. The major one at this time is Myrtle Street. As you are aware, it was recommended for closure in all alternatives except E. It has to be upgraded in that some places are no more than 15 feet wide, has very deep borrow ditches, and is very dangerous in its current condition. 2. The Daugherty railroad crossing would be emphasized by an increased emphasis on creating collectors through this arc-a. As we are aware from the daily situations that occur at McKinney, at the railroad, Mockingbird, and Texas Streets, emphasizing railroad crossing through major roads creates significant traffic congestion. Many times major trains pass through town during peak hours such as eight o'clock and five o'clock. Although we have City Ordinances restricting this, this seems to occur on a regular basis. I 3. Creating a major collector that does not run from intersection to intersection. The connection of the drive-way type connection south and east of the Highway 377 and I-35 intersection is not standard design procedures and limits the access that would be available to the public at the Highway 377 and I-35 interchange. It seems most likely that we should tend to concentrate money and upgrade that intersection versus creating an alternative route that has limited effectiveness. - 4. The truck traffic, especially from Albertson's delivering the produce and supplies, would be in conflict with collector traffic. Alternative/ruture Upgrades: / The City of Unton is considering upgrading Highway 317 between I-35 and Collins Street where Carroll Boulevard currently terminates. That would give us a minimum of four-lane divided thoroughfare with a median and turn lanes. One of the major problems on Fort Worth Drive is the many driveways and no left turn lanes to get left turners out of the thru lanes. The drive-ways need to be upgraded to modern standards including elimination of lay-down curbs. Medians would limit access to special points. The Intersection of Lindsey at Highway 377 A {I i F P ! ' ` eF 7it.zens Traffic sifet1 SCCCOrt COTR115510n August 1939 Page 7 would also be signalized by the Eagle Point developer, This will allow another safe access point in addition to the Collins signal. These would seem to be a major positive for the area and address many of the issues that people are trying to build an alternative route to. This project could be given emphasis and even consideration to widening to a six lane with traffic control devices properly constructed at the intersection of I-35 until that bridge can be upgraded to six lanes. Again, it is our recommendation that you should spend your money on the major arterials and at the major intersections where we feel you get more results for the money. Creating short-cuts and alternative routes can be effective for a while, but ultimately the traffic management through these sort of systems can be very difficult and create more problems to solve than you had in the first place. Another future connection would be the road coming through the Raynor Addition to Myrtle/Daugherty. This would affect another neighborhood. Commercial uses have already been platted throughout the area. This would continue to give people the access from Fort worth Drive through a lightly traveled area. Developments in this area would not be of the magnitude as the Albertson's or the theatre. Truck traffic going to Selby's and the Auto shops would also be under much safer traveling conditions. That also brings up a major issue in that the current route traveled by the Selby trucks and others is very winding with radii far below minimums. It is very questionable whether such a route would function as well as people think it has today under increased traffic loads. A major improvement f for this area would be the signalization of Collins at j Carroll/Fort Worth Drive and Lindsey at Fort Worth Drive. These will give two very safe conn4ctions to the major arterial where the existing conditions during peak hours create a very challenging movement to obtain safe access to Highway 377. - Finally, the alternative to Daugherty north of the Sub-station or south of the Selby Nursery would provide an alternative to a very unsatisfactory road for traffic above 200-300 vehicles a day. The Selby Nursery has significant pedestrian traffic. Across Daugherty there is no room to obtain the proper 24 foot road and still maintain existing packing, and the turns are very sharp and will not allow for proper design intersection radii. In summary, we have looked at many issues for this area. Placing a major development into an existing area always creates a need for City to reassess its planning efforts and consider all alternatives before going ahead with an issue or an alternative that may greatly affect its future. The I 1 a , I it 9 ~uq.;st 193 gage 8 Engineering staff feels that the original solution presented as Alternative A has many merits. If that is not acceptable, then we would recommend either Alternative E with complete upgrade of the entire area or consideration of the one-way issue and possible modifications of the Bell/Eagle intersection. thanks for your consideration. Jerr C wp Attachments 3293g I 1 I I I ~ i I i i Au9'ust 1r 13d3 } Palo 2 Iwuchukwu said the fence does not presently pose a major traffic problem. It does have future potential hazards when the subdivision is fully developed. There, is a great Chance when that happens the speed Would exceed 39 mph. If that happens, the length of perception reaction time tot traffic coming seat bound and traffic traveling south bound on Ctestmeadow would be 110 feet. The speed limit would have to be reduced in order to provide enough sight site stopping distance. Iwuchukau said the reason the fence was not caught in time was that feucht did not obtain the regular permit before building the fence. Prances Laforte asked if the transparency was drawn to scale. If so, 100 feet would be cut off# feucht said it was not not drawn to scale. Ee said the fence Was 25 feet from the curb so it wag close to scale of 1' • 20 feet. Coco asked what the city's liability would be in case of an accident if it was proven the accident was caused by site distance. Ivuchukvu said the City would be partially liable. Ervin asked if the modification was allowed and a ytat from now the City asked the owner to remove the fence whether that would be possible. Iwuchukvu said it would be difficult to enforce. feucht said originally when the building permit vas applied for there was no Intentions of having a fence. The buyer asked that the fence be built and a permit was obtained. Qohlks asked if a permit vu issued for the react. Ivuchukwu said the fence was not on the plan when tht building permit was applied for. The fence was put in after the fact. Commissioners asked to see the fence permit and discussion was tabled until the permit was obtained. i \y After the original permit was presented along with the inspectocs report, ceumlasioners covitwed the material and Qoblko called for a vote. STAFF RsCOIY Mlot Comply with subdivision regulations of W x IS' for cornet 1 clip 1 f ~ COMMiSBtOhlllai Alice Got* evade a motion to acctpt staff recommendation and David Grahas seconded the motion. Motion passed unanimously. ITEM III. >lUQLE POINT SQDDIVISION (ALDIRTSON STORE) CLOSING PORTIONS Of NOTE LOCOST AMR MYRTLS ST U STSi decry Clack, City tnginoer peesenttd the request. Clark said the Mayor and City Council asked the Citirtns Traffic Safety Support i I I F i i S v C:SSC 4:NU7ES Auqur_ 1333 page 3 Commission to conduct a traffic impact capacity street analysis, to review Myrtle and Locust Streets closure and abandonment alternatives, and to make a recommendation accordingly to the Dlanning and Zoning Commission. Street closures recommended by staff and accepted by the developer are for the developer to have frontage on South "Cult all the way from 235 to just South of the Selby Nursery. Staff's original recommendation which corresponds to Alternative A was to close South Locust Street from 135 to Daugherty and also close myrtle from its intersection with south Locust to Daugherty. This would force the majority of the traffic to use Poet North Drive as the major access. It would prevent short cuts through the neighborhoods and eliminate heavy impacts on Myrtle and South Locust. The following alternatives cover some of the considerations and issues that significantly affect the South Locust Street route, Alternative Al This was our original recommendation to the developer and City Council. The basic affect of this alternative is to distribute access away from the one small driveway an 1-35 with the majority coming from Highway 377. It would also allow the development to have very clean truck access to the Albertson store, the theatre, and the other cull stares with very little inner effects from local traffic, There gloss to be enough coos that sons employee packing could also be provided in the clan This proposed scenario would also help the area north of Daugherty to use the Collins at fact North Drive signal and would greatly reduce the need for signalisition of south Locust at Cagle, That is a major Logue in that it is very close to the Bell/tagle mignalired intersection. Alternatives B a Ce These alternative a recommend partial closures in the area with only one constant--that being myrtle street being closed from South Locust to Daugherty. Theme alternatives would basically keep access to the Selby Nursery and the substation with the cul-de-sac placed in various locationa, This is intended to create a circuitous route through the area utilising existing streata, Theta ate many cons to tbase-major of which is the streets, existing as they are today, ; are not capable of supporting any traffic loads above what they have at this tise, Both also limit the ability of the neighborhood if they acs using it for access to con from 1-33, I f The major problem with these solutions is that Daugherty is a very small, partially paved road that hu significant pedestrian traffic, The nursery people crams between the facilities on the north and south sides. No room exists for expansion of this road without parking being removed and adversely affecting safe exits I i • s 8 R 1 il Auguas 1989 page from buildings. The alternative for each of these would be to go either south of the Selby Nursec or north of the substation with a cross connecting road to eliminate Daugherty. That would then become a private access only with full public access prevented through some pcopec design feature. Both alternatives again have many of the Same problems in that you have two 90 degree turns for vehicles to make. This does keep this circuitous route which discourages a great deal of short-cutters, but it also leaves open possible traffic hazards. proper design methods utilize 300 foot radii and smooth even curves. Trucks would have trouble as more and more people became aware of this route through the back areas if traffic on tort Worth Drive continues to increases r rye, Alternative D• Alternative D has Some merit in that if South Locust is to be closed, the main area to be protected would be the residential neighborhood just north of Collins. This would allow access to all businesses in the scat, and closes Myrtle Street and keeps the circuitous method mentioned previously, There again, there is a major chance that you will have many people ending up in areas they had not intended. This continues to use Daugherty as a major cross connection. Again, if this sort of alternative was selected, we would recommend that Daugherty be moved either south of the Selby Nursery of north of the electric sub-station. This again would increase coats significantly, but would make the routes much safer. A t aen tive tr This alternative would upgrade all roads in the area to meet proper design ftatures and standards, Total coats for this could be in the range of $2 to $3.5 million. Locust, to be improved ee a two Lane toad, would be approximately $3501000. Myrtle, if right-of-way was not donated, would be $600,000. The Locust/Bell/tagl-s signals would be about $100,000, and if the intersection and Bell/tagle was expanded to include proper capacity under the railroad bridge, you could add an additional $500,000 to $1 million. Upgrade of that intersection is estimated at approximately $500,000 including reeouting turn lanes and relocating medians. Our current plan foe this intersection would not be doing major modifications of that sort for another ten years approximately as the recent modifications in 1113 at 1064 seem to be addressing the traffic during all but the heaviest peak hours, The left turn stack has significantly backed post the railroad bridge. This alternative has the heaviest impact on the existing neighborhood and almost guatantees that people living in the area would not be able to maintain thole neighborhood, It coning or continued development of this area into commecoial trees is an ultimate goal of the City, then this is a recommendation that should be followed, it is critical, however, that Soutb Locust be rebuilt with proper design features from 1-33 to Cagle, and Myrtle be rebuilt from South Locust to Collins i (Highway 377) in tea entirety, All adequate drainage facilities, proper right-of-way dedications, upgrades of intersection ^adii, I 3 0 Alg~st :333 page 5 traffic control devices, and all other appurtenances are critical to ensure that these alternate routes would function correctly. Alternative A final alternative has been recommended by a resident in the area. That would be to upgrade South Locust from I-35 to Eagle to make it either a two or these lane one-way street. The main purpose of this would be to create a direct route into the Central Business District that would line up and encourage people to go to the Downtown area, That way people heading into that aces would not have to go into the Port worth Drive intersection, This would greatly reduce potential conflicts on We road at the intersection of Daugherty, Collins, and Eagle Drive. It would also limit the effects on the shopping center in that many vehicles from the north or eastern edges of town would exit here and utilize Locust to Eagle to access Be11 foe other connections to the north and eastern parts of town. Another recommendation was to consider removal of the left turn from Dallas Drive/Bell westbound onto Eagle Drive. That is the heaviest movement at this time. Many North Texas students and faculty apparently use this to gain access to the University of North Texas campus. We also feel that signiticant business access to the central Business District utillses that same movement. This would force many people to use this new South Locust Street. however, a major benefit would occur if this very sensitive suggestion was considered in that a left turn that currently stacks back and clogs up the inner northbound lane of Dallas Drive/Bell would no longer be a problem, and the widening of the road under the railroad bridge would no longer be an issue. ?bin would place a heavy load on most likely Praicis and Sycamore as people heading to the Central Business District from Dallas Drive would have to look at other routes. People in the downtown sees could also wait and use Oak and aickory or even McKinney if necessary, The worst effects of the whole area would be on those people going to the University of North Texas who would have to seek another route unless they proceeded further north and used Oak Street to sneer the campus from the northe Those see a summary of the alternatives, We have included the entice planning Department packet that was presented to the City council for your perusal. I will now go over several issues of the south Locust Street coots. M ioienciss no railroad right-of-way existing along one side makes construction of a collector the entice length from 1-33 to Eagle--almost the entire route to sagle--a fairly costly street in that utilisation will only occur on one aide. This should make it more efficient but not necessarily obtain a good cost-benefit ratio, This could also limit the future right-of-way expansion In that railroad right-of-way is not normally obtainable and any additional I I i I i { ` J at t3a3 page 5 right-of-way would have to be obtained along the west side, which would affect businesses and residents in the areas. To place a collector so close to Port Worth Drive is not proper design. Signali=ation and intersection patterns along an arterial such as Eagle Drive should be spaced at much greater distances lone-fourth to one-third mile preferred?. The major problem is, of course, the South Locust/Eagle and the Bell/Eagle intersection. The route would go through existing residential areas. The negative effects of major traffic patterns is a zoning question. The existing road cross section is much too small which dictates / that to meat liability considerations, the road has to be upgraded and would push consideration of at least a gocl $bare of Alternative E. Many borrow ditches on the area act very deep and dangerous. Thee* would have to be eliminated with proper drainage, fill, and grading work* signalisation Issues will be very important in that bell/Eagle and South Locust/Eagle will have to be to-signalized probably within one to two years. It could tend to under-utilias the Collins/Cac:oll signal which has been recommended for signalizatlom as soon as funds became available. A possible funding method for this had been to include this in with the eighway 377 widening from 9-3s to Collins Street. The Elm connection (Highway 377 and eighway 771 between Eagle and Carroll also provides major circulation In the area. we era tending to over-circulate and very heavily complicate intersection movements with this whole issue. The Myrtle/Dsugharty/Locust intersections ace circuitougs poorly constructed, and not designed to modern standards, i i The costs to upgtado Locust and Myrtle are listed undo: Alternative E. The total costs however, is in the $2 million to liss million tango which is a very major project for Denton. The developer at this time would not be responsible for these coatso sareral otbet areas of concern that relate to design deficiencies are as follovar. The srjOr one at obis time is Myrtle Streit. As you are awaco$ it was recommended for closure in all alternatives except s. it hag to be upgraded In that some places are no more thin SS feet vide, has very deep borrow ditchess and is very dangerous in its current condition. The Daugnetty railroad crossing would be asphasirtd by an incrsssid emphasis an creating collectors through this areas As we are await from the daily situations that occur at McKinney, at the ratl:oad, E i ~ Y F a F f August 7, 1349 page 7 Mockingbird, and Texas Streets, emphasising railroad crossing through major roads creates significant traffic congestion. Many times major trains pass through town during peak hours such as eight o'clock and five o'clock. Although we have City Ordinances restricting this, this seems to occur on a regular basis. Creating a major collector that does not tun from intersection to intersection. The connection of the drive-way type connection south and eaat of the Highway 377 and 2-35 intersection is not standard design procedures and limits the access that would be available to the public at the Highway 377 and 1-35 interchange. It seems most likely that we should tend to concentrate money and upgrade that intersection versus cresting an alternative route that has limited effectiveness. The truck traffic, especially from Albertaon's delivering the produce and supplies, would be in conflict with collector traffic. Alternative/future Upgradesi The City of Denton is consider!ng upgrading Highway 377 between 1-35 and Collins Street where Carroll Boulevard currently terminates, That would give us a minimum of four-lane divided thoroughfare with a median and turn lanes. One of the major problems on fort Worth Drive is the many driveways and no left turn lanes to get left turners out of the thru lanes. The drive-nays need to be upgraded to modern standards including elimination of lay-down curbs. Medians would limit access to special points. The intersection of Lindsey at Highway 377 would also be signalized by the Bogle Point developer. This will allow another safe access point in addition to I the Collins signal. These would mean to be a major positive for the area and address many of the imauea that people are trying to build an alternative route to, This project could be given emphasis and even consideration to widening to a six lane with traffic control devices properly constructed at the intersection of f-35 until that bridge can be upgraded to six lanes. Again, It is our recommendation that you should spend your money on the major arterials and at the major intersections where we feel you get mote results for the money, Creating abort-cuts and alternative routes can be effective for a while] but ultimately the traffic management through these sort of systems can be very difficult and create more problems to solve than _ you had in the first place, Another future connection would be the road coming through the Raynor Addition to Myrtle/Daugherty, This would affect another neighborhood, Commercial uses have already been platted throughout the area. This would continue to give people the access from fort Worth Drive through a lightly traveled area. Developments in this aces would not be of the magnitude is the Albertson's or the theatre, Truck traffic going to Selby's and the Auto shops would also be under such safer traveling conditions, That also brings up a major issue in that the current routs traveled by the Selby trucks II ~ . •.r~.r••--r• ~~.^-eYY1-~M1-Yr.'w~•AM~YIr-~r~-r. •.•r.._~~.• •r~~~r Y„-~...• 1 ,f r g A.:q,1at 7, 1)33 page 3 and others is vecy winding with radii far below minimums. It is very questionable whether such a route would !unction as well as people think it has today under increased traffic loads. A major improvement for this aces would be the signalization o! Collins at Cattoll/tort Worth Drive and Lindsey at Fort Worth Drive. These will give two vary safe connections to the major arterial where the existing conditions during peak hours create a very challenging movement to obtain Seto access to Highway 377. Finally, the alternative to Daugherty north of the Sub-station or south of the Selby Nursery would provide an alternative to a very unsatistaetoct road for teaftie above 200-300 vehicles a day. The Selby Nursery has significant pedestrian traffic. Across Daugherty there is no room to obtain the proper 24 toot road and still maintain existing parking, and the turns ate very sharp and will not allow for proper design intersection radii. The developer will be installing a signal at Lindsay and It. Worth Drive as part of his development. There will be, turn lanes for southbound Pt. Korth Drive to get people solely in and out of the travel lanes. The developer is being asked to pipe his own water all the way up Myrtle to Collins where there is a major pipe system that drains Pt. North Drive and Carroll eventually dumping into Pecan Creek, The Planning and Zoning Commission considered the detail plan and approved it with Alternative A As A reasonable method of traffic control. The City council looked at it in June and after input from some residents felt that it needed another look. It was taken back to the planning and toning Commission approximately 3 weeks ago where they had a study session and made no cecormndation waiting on CTSSC to give direction to them. It is going to be a hurry up deal because the developer has been delayed a significant time but P A i will consider CT93C recommendation at their next meeting and would like a representative from CTSSC to present its recommendation. Clark said the City was given some additional funds to consider tot improvements, The State eighway Department originally requited the city to participate approximately 101 of their ptojects, Curb and - - guttertnq And longitudinal drainage is what was paid. The State eliminated that requirement 2 years ago. The participation money not used oe the south end could be used it the City Council deems it proper to use to rebuild fact North Drive from US up to Collins, This seems to be acceptable from the major decision makers of the City. A tour lane divided road would be constructed versus a lout lane to get left turners out of the way of through traffic giving a significant increase in capacity. It the project takes place, it would address the driveway issues, Instead of having a driveway every 1010 we would tend to selectively talk to businesses and design driveways that would allow the sane sort of Access, f Although, theta would not be a median opening all the way up and down Fort North Drive, They would have to utilise Lindsey Street signal and there could possibly be one median cut in between 235 and I i 3. T55C ,MiN14TES AigaSt 7, 13d3 page d Lindsay but this would have to be carefully considered. All the way up to almost Collins there would be a great reduction in driveways. There would be more right-in right-out driveways eliminating conflicts making a safer road. Rick U rrier cams forward to discuss Alternative ! whi:h he had pc^sented. HO said we should think of what is best for Denton for the future. There is not a good way at present to get downtown. Any changes with the railroad track would cost a lot of money and cause a lot of trouble in repairs etc. Tha best solution would be to got off 135 and go down Locust. Theca would be no stop lights until you gat to Eagle/Locust which there are two intersections too close. These intersections could be redesigned into a circle type intersection with left turn lanes. This section of town is a little under developed and an eye sore. If there were more people going downtown, sooner at later propecty owners would want to build that up and that should be our ultimate goal. Nancy Martin, Mr, and Mrs. Johnny Miller, Cathy Gray# Richard Selby and George Selby caste forward and spoke in opposition of closing South Locust. All felt if traffic was cut off of South Locust they would not be able to survive. Clark said it appears that the residents do not mind the traffic and staff does not want to place a hardship or put anyone out of business. I Cowsissionecs discussed the vacioua alternatives, Ervin asked under Alternative I whether Locust and Myrtle are to be rebuilt all the ways Would it be necessary to ra:,uild the southern end, the western portion of the Selby's property, could that portion be closed make renovations u needed on Locust then when money is available renovate the Myrtle sections Clack said this would be a good approach. If this option is chosen, Daugherty should be shut down between Myrtle and South Locusts Whatever money is spent it aboild be spent on South Locust and Daugherty should also be looked at with sou future plans Ervin asked if the western portion is not iapcoved could the dirt road on the Selby's property between Myrtle and Locust be closed. Clack said It this were agreeable with the Selby's* Geurge Selby eggs" with this options Clark said that Daugherty could be limited to access only to the Sarby's nursery limiting through traffic to Myrtles Irwin asked It this portion of Daugherty could be deeded back to the Selby'ss Clat► said the City would abandon it by plat or by doeusmint and the street would go to the Joining property owners In this casso it would be the Selby's because they own property on both sides of the road, Ervin asked Selby if that would be a problem for him, Selby agreed with this alternative, I I II i 1 S . 3 s A~jqust 7, 13d3 page 10 George Rline, one of the developers o! eagle Point Shopping Cenrc sar ed, came forward to address the commission. He said they have ag with the City to put drainage in taking care of all the water in the development just short of Lindsey street. They have agreed to put in a left hand turn lane along with a signal light at Lindsey. Several discussions have been held on Locust and Myrtle streets. It was their determination, along with Albertson, that Myrtle street between Locust and Daugherty had no use. It is not needed for the development. Mr. Selby has access from Locust and Daugherty which seems adequate. That little portion of Myrtle should be abandoned. He said they know the requirements are regardless of which recommendations is arrived at. Gohlke asked the citizens present if they agreed with Alternative E with the closing of Daugherty between Myrtle and Locust and the limiting of traffic on Myrtle. All agreed, STAFF RBCOMMENDEDs Alternative A COMMISSIoNLRSi Ervin made a motion to accept Alternative 1 with the closing of Daugherty between Myrtle and Locust aed the limiting of traffic on Myrtle with a stipulation that Locust be upgraded and Myrtle as funds are available. Gohlke asked Clark if staff will come up with a way of enforcing this plan. Clack said this would be done with signage and he would work with the Shelby's on the closing of Daugherty. Marilyn Smith seconded the motion. Motion passed unanimously. I k ITCH / RIQUIST FOR, TRAFFIC SIGNAL AT THa INTtRSECTtOH OP FORT WORTH DRIVE AND ACMi STRL=Ts I Paul Iwuchukwa presented the requests so said area business operators are requesting signaliiation of the intersection of Fort Worth Drive and Acme Street, They ray it is getting increasingly difficult and dangerous to enter or crams Fact Korth Drive from Acme Stews Staff has conducted a traffic signal warrant study at the intersection. The result shows that A traffid signal is warranted. Staff observation was that even at off-peak hours, the heavy vehicular tcaffio ots Fact Worth Drive makes it very difficult to cross or enter Fort Worth Drive from Acme, Major businesses in the _ area includes Piggly Wigglyr Payless Casbways, Acme crick, a Mobil Oil distributorship, two gas stations and one transmission shop, Thep are all high traffic genetatoes. Also, Acme street is a gateway to a major residential neighborhood with a big Elementary School and a municipal pack, One of the potential problems with signallsation of Acme and Fort Worth Drive is its proximity from the t-351 and Port Worth Drive signals This implies additional erpenditure because the two signals ~I i ` ~I I I 1 ii f i DRAFT P&Z Minutes August 9, 1989 Page 3 I Ms. Brock asked the basis of the opposition in the reply forms. Ms. Evans stated that it was not specified. Possibly the respondents did not undarstand what a plat is for, In favor: none present. 1 Opposed: none present. Chairman Brock closed the public hearing. Mr. Engelbrecht moved to recommend approval of the replat of the W. W. Wright Subdivision. Seconded by Mr. Holt and unanimously carried (T-0). VII. Consider a recommendation from the Traffic Safety Committee concerning closing portions of Locust and Myrtle Streets and the cc-iitions which would trigger such closure. STAFF REPORT: Mr. Clark reported that the Traffic Safety Committee (TSC) considered the alternatives and recommended a modification of Alternative E which would close Myrtle Street between South Locust and Daughtery. A private cul-de- sac may be necessary. South Locust would provide access to Eagle Point. The developer would do perimeter paving on South Locust. Mr. George Klein was present at the TSC meeting to represent the developer. A portion of S. Locust is in bad shape and the TSC also recommended that CIP money be devoted to the strast improvement as soon as possible. Thor* will be extra volume at the Locust/Eagle intersection and a traffic signal may be needed. Mr. Clark stated that the staff is still recommending Alternative A which is to close S. Locust and abandon it at Eagle Point to Daughtery. The monstary impact of leaving S. Locust open could be very high and the money should be spent on Fort Worth Drive. He added that flyers were passed out to people in the area, They wanted to ; ksop traffic going by their buOmess so neighborhood protection may not be a big issue in this instance. If the Commission fools that Fort Worth Drive is of more importances Collins could be upgraded as well. These issues will be considered in the CIP. Fort Worth Drive is scheduled to be the first upgrele in the area. Some potential problems could be addressed by signalization. Mr. Clark continued that the people who actually cane to the TSC meeting were opposed to eliminating traffic in the neighborhood. They also talked about designing a connection from Locust to Myrtle and upgrading Myrtle above Daughtery, ~ s I 1 4 v r i j: 4 DRAFT P32 Minutes August 9, 1999 Page 4 Mr. Glasscock asked if Locust would be scheduled as the next project after Fort worth Drive in the CIP. Mr. Clark answered that it would depend on the Commission's and Council's decisions. If the Commission chooses Alternative E, money may need to be allocated to improve safety problems. If Locust is left open, the developer will be required to pave and gutter it along his frontage. Temporary lights could be used at Collins until funds are available for permanent ones. Mr. Engelbrecht asked how much more traffic would be at Collins and Eagle. Mr. Clark replied that it will not be affected much if Alternative A is calected. Signalization will probably be needed at Collins and Locust. Locust should be two-way between Eagle and I-36. It will be used to access downtown, The road will be used a lot and there will be problems having signals so close together on Eagle. People will have to wait longer at the tights. Ms. Morgan stated that she believes it would be dangerous to signalize and upgrade Locust. It would be better for traffic to use Fort Worth Drive. It is larger and will be even.nicer j after an upgrade. Alice Gore, vice-chairperson of the TSC, stated that in their consideration, Locust will not be used that much more in the near future. People who live in the neighborhood will use Albortsons and people that live elsewhere will go to stores closer to their homes. The T£C does not foresee a problem on Locust Strout by leaving it open and upgrading it as funds become available. Someone at the TSC meeting suggested that Locust be a load-in to the City's center. She said that she disagrees with that because of the expense. Another lead-in is not needed. If Locust is left open with some improvement, an excessive amount of traffic is not foreseen. The bi housing additions near Albertsona are either south or west of it and the people will be using I-35. There are businesses that need the use of Locust. A solution to the signal at the corner of Locust and Eagle, is to do a blockade drive where concrete is pored allowing a right hand turn off of Eagle to got on to Locust and the turn would be such that no one going north on Locust could got into that cut and would have no aiternativo but to make a right hand turn onto Eagle and be cycled to the light. A sign could be put up at the corner of Collins and Locust saying that all outlet traffic must turn right. This will prevent having to spend a lot of money to signalize that intersection that is already a problem. v i DRAFT PAZ Minutes August 9, 1989 Page 5 Ms. Gore said that people that need to get to someplace west of the Eagle/Locust intersection would have to use Collins. People cannot always have direct access to every single point in town and it is not uncommon to have to take short detours in most subdivisions. Mr. Engelbrecht asked about blocking Locust Street at Collins, Ms. Gore replied that if someone does not have business on Locust they probably would not be an it and it would be unfair to the existing businesses. Blocking the street would also inhibit further development in the area. Locust will not become a problem in the next 10-15 years. Options should be left open. The street can always be closed at a later date. Mr. Engelbrecht stated that Fort Worth Drive is a problem and it will be worse when the shopping center opens. Locust will get more traffic Just because it is there. Ms. Gore agreed that it will be used more but it will not be a major problem because most of the people using Albertsons Ilya south and west of it. Ms. Brock said that street improvements will be done in conjunction with the development. Mr. Kiker asked if other businesses develo2ing in the area would be required to do street improvements if Locust Street is Ioft open. She wondered 1f that might be of benofit to the City from a financial standpoint with future improvements. Mr. Clark answered that regardless of what the Commission decidos, a 28 foot back-to-back street is not much bigger than ' a fire lane. Melba Miller, t000 S. Locust, stated that she runs a plumbing company out of her which faces onto Locust. She said that she does not think the new store will increase traffic significantly. nearest to agreed that most homes, he asked people the iCommissioat the n not to close Fort Worth Drive. Mr. Engelbrecht asked Ms. Miller if she would be concerned if the traffic on Locust Street was doubled. Me. Miller said no, there are not that many kids in the area. n PS2 Minutes Auguut 9, 1999 Pago 6 Nancy Martin, 1024 S. Locust, stated that her husband runs a welding business out of his house on the corner of Collins and Locust. They favors the TSC recommendation which would leave Locust Street open. They are not concerned about more traffic in the area because it will benefit their business and the community as a whole. She said that they do not favor the staff recommendation. Mr. Engelbrecht asked Ms. Martin if she was willing to live with the increased accident rate that will result from the additional traffic. Mo. Martin answered that accidents occur anywhere that people do not drive carefully. Mr. Engelbrecht clarified that he was referring to Locust Street only. Mo. Martin said that she could live with it. Richard Selby, 1500 Ridgecrest, stated that along with his parents they run Selby Greenhouses which has a nursery on each € side of Daughtery and are bounded by Myrtle on the west and Locust on the east. Their property is pie shaped and is backed up by the City Electric Substation. They have considered the question of having Oaughtory closed in front of them and getting a dood to it and have decided that it is probably not a good idea. Not very many people use Oaughtory in front of their business except their customers and they would like for their customers to have access to them from both Locust and Myrtle. It would also be an inconvenience to the people that live along Myrtle. Those people may not oven be aware of the proposed street closing. There is a State School halfway house gust north of the corner of Daughtery and Myrtle which has a 40 or 50 foot school bus that transports children every day. They have a very diffi•;ult time getting in and out as it is and if the corner of Myrtle and Daughtery were closed the bus would almost have to back all the way down Myrtle. Mr. Selby said that he would like to see the small portion of Myrtle on their west side which is a moss anyway and have the rest of Myrtle and all of Locust open and have Locust improved when possible. It would be better to wait and see what happens rather than taking rash steps that might not be in the City's best interest later on. I ,t 14 a DRAF PdZ Minutes August 9, 1989 Page 7 Mr. Holt stated that he does not like the idea of the City making a decision to do something just because not doing it will cost money. It is the City's duty to provide services. There was a need at Texas Instruments and the City responded to it. There is a need at Albertsons. The City increases in size and adds streets all the time. If Locust is closed it would kill development in the area which is desired under the Development Plan's compact growth policy. Eagle Point could inspire other development in this area, Keeping Locust open could be a blessing in disguise. He continued that he does have a problem with a stop light at Eagle and Locust. He agreed that most people shopping at Albertsons will be leaving to the south. Locust can always be closed at a later date. He moved to recommend the modified Alternative E as suggested by the TSC. Ms. Morgan asked it the alternative means that the City will redo the streets. Mr. Glasscock said that they could try to got it in the CIP, Ms. Brock asked Mr. Holt if he was recommending the private access to tho Selby Greenhouses. Mr. Holt withdrew his motion. He said that he meant to move that L"sist be kept open, Myrtle be closed from Daughtery south to Locust and the north end of Myrtle from Daughtery to Fort Worth Drive be kept open. Daughzery from Locust to Fort Worth Drive should also be kept open. Seconded by Mr, Glasscock. Mr. Engelbrocht clarified that the motion does not include the suggestion made by Ms. Gore about the right turn only at the Locust/Eagle intersection. Ms. Morgan said that she is concerned about the amount of traffic on the street between the nurseries. Ms. Brock said that another causeway could be opened up later on if necessary and that portion of Daughtory could become a private drive. Mr. Engelbrocht asked if closing Myrtle implies selling the right-of-way. Mr. Robbins said that it would be up to the City to do that i C' 14` M Y.4H c:::'.a .ty Ir ti{i!■■ I DRAFT P&Z Minutes August 9, 1989 Page 8 Mr. Engelbrecht said that it would not be an appropriate action until traffic patterns in the area become more clear. Then the City would still have the open of reopening the road. Ms. Evans said that the right-of-way may be prescriptive. Mr. Kamman asked if there has been a traffic count on Myrtle. Mr. Clark said no. Ms. Brock stated that when talking about compact growth and revitalization, access is important, motion carried unanimously (7-0). 1 I f , IE ; i 1 i I ii 4 I I I I i jzl:jzi I T-Ful I i 1 I i I` 1 6 DATE: 11/07/89 CITY COUNCIL REPORT FORMAT TO: Mayor and Members of the city council FROM: Lloyd V. Harrell, City Manager SUBJECT: Z-89-016. THE ADOPTION OF AN ORDINANCE CHANGING THE ZONING FROM GENERAL RETAIL (GR) AND MULTI-FAMILY-ONE (MF-1) OR SINGLE-FAMILY SEVEN (SF-7) TO LIGHT INDUSTRIAL (LI) SOUTH OF EAST MCKINNEY AND NEST OF WOODROW LANE. RECOMMENDATION: The Planning and Zoning Commission recommended approval at their meeting of October 25, 1989 (4-O). SUMMARY: See Attached Report BACKGROUND: See Attached Report ` PROGRAMS, DEPARTMENTS CR GROUPS AFFECTED: i LANDOWNER 1 FISCAL IMPACT: N/A Respec uliy submitted: Prepared by; / L1 V. Harrel u~ City Manager Elie eth Evans l Planning Administrator Approved: ran o ns, A CP Executive Director Planning and Development 2017x I i i I r PLANNING AND ZONING COMMISSION REPORT Toy Mayor and City Council Case A.: Z-89-016 Meeting Date: November 7, 1989 GENERAL INFORMATION Applicant: County of Denton 127 North Woodrow, Suite 300 Denton, T% 76205-6301 Status of Applicant: Owner Requested Action: Change in zoning fron Mul ti-famil One (MF-I) and 'general Retail (GR) or Single Family - 7 (SF-7) to Light Industrial (LI) Location and Size: Approximately 21.9725 acres of land located on the west side of Woodrow Lane approximately 305 feet South of McKinney Street. Surrounding Land Use and Zoning: North - Golden Triangle Gymnastics Center and vacant, General Retail South - Animal Control Center and vacant, Light Industrial and Single Family - 7 East - Reding Advertising, Denton County Transmissions, Hamman Autocraft, other commercial uses, detached residential, City of Denton water well, and vacant, Multifamily One and Light Industrial West - Vacant, Multi-family One Denton Development Plan: Low Intensity Area SPECIAL I4FORMATION ? Transportation Woodrow Lane is an existing secondary and Drainage: major arterial. Both street and drainage improvements have been provided. Utilities: A 20" water line exists in the west side of Woodrow Lane. Sanitary sewer is available in a 12" line in the cast side of Woodrow Lane. The existing facilities on this site have utility services. (Case Z-89-016) Page Two HISTORY Tne site was zoned Single Family - 7 in 1969. On May 11, 1971, the City Council approved multifamily and general retail zoning for this site. At this date staff has not located the adopting ' ordinance for this action. Research will continue to determine the zoning for the tract. In 1985 the County built the Jail and Law Enforcement facility Il and in 1987 the Probation/Juvenile Detention Center. ANALYSIS The property is in low intensity area number S2 (See attached intensity map and calculations). A disproportionate share of intensity has been allocated due to existing use and zoning. The petitioner proposes to construct a radio tower over 400 feet in height. The least intense zoning classification to allow the height the petitioner needs is light industrial. An addition to the existing jail is proposed. j Currently, the building official requires engineered construction plans for tower installations. Other cities appear to have restrictions in relation to height and adjacent use which Denton does not. It is staff's opinion that the addition 4 of the radio tower to this site will not adversely affect the neighboring properties. k RECOMMENDATION Planning and Zoning Commission recommends approval ALTERNATIVES 1. Approve petition - 2. Postpone action on the petition 3. Deny petition ATTACHMENTS I. Location Map 2. Intensity Study YS2 3. Planning and Commission meeting minutes of Uctobe. r.5, 1989 1. Mailing List MSg kI k I i ATTACHMENT 1 289018 NORTH ,~JUUL. R fr mum t YE, Mn 00 "cKlkkL'Y OWER SITE ~ Q T Yfd! I i SCALE NO/le- GATE 140-11-69 ~ f } i ATTACH.MNT 2 LAND USE MANAGEMENT INFORMATION SYSTEM PLANNING AND DEVELOPMENT DEPARTMENT CITY OF DENTON ----------------------------Yp-------------------------------------------------- Intensity area 9: 52 Type: Low Intensity Tripe/ac 60 Traffic survey zones: 6580 6581 6582 6592 Boundary description: North: FM 426 South: Dallas Dr., Duncan, Kerley, Shady Oaks Dr. Date: 10/20/89 East: Woodrow Ln. West: MKiT Railroad and Wye St. LAND USE EXISTING LAND USE CURRENT ZONING PLANNED DEVELOPMENTS CATEGORY UNITS ACRES INTENSITY ACRES INTENSITY ACRES UNITS INTENSIT SF-16 < 1 1.63 lO 0 0 0 0 0 SF-10>16 87 30.89 870 2.85 85.5 0 0 0 SF-7>10 495 111.87 4950 $1.42 2159.64 0 0 0 LESS SF-7 145 29 1450 100.27 5414.58 0 0 0 MOB.NOMES 24 1.53 240 0 0 0 0 0 DUPLEX 0 0 0 0 0 0 0 0 MF-R 0 0 0 0 0 0 0 0 MF-162 177 11.8 1416 19.85 394 0 0 0 COM/RET 0 5.13 3334.5 9.43 6129.5 0 0 0 OFFICE 0 3.64 1274 0 0 0 0 0 INDUSTRY 0 68.32 7173.E 18.17 1907.85 2.59 0 271.95 INSTI'NAL 0 45.48 3865.8 0 0 0 0 0 PARRS 0 10.87 326.1 O 0 0 0 0 R/0/SPACE 0 2.7 0 0 0 0 0 0 TRANSPORT 0 26.24 0 0 0 0 0 0 AGRIC. 0 0 0 0 0 0 0 0 VACANT 0 204.56 0 0 0 0 0 0 TOTAL 929 553.68 24910 201.99 19667 2.59 0 272 INTENSITY CALCULATIONS 1) Intensity area total trips 553.68 times 60 33221 2 Trips allocated to existing land uses (built) 24910 3 Trips allocated to current zoning incl. P Ds (not built) 19939 4 Trips allocated to vacant lands not zoned plus Agric. zoning 0 5 Estimated unallocated intensity trips 1)m nus(2)+(3)+(4) -11628 6 Percentage of intensity trips allocated 135 ! 1 I i i INTENSITY AREA ♦ 52 8123 553.68 ACRES BOUNDARY DESCRIPTION East: Woodrow Lane West: MKaT Railroad and Wye Street North: McKinney Road QM 4261 South: Dallas Drive, Duncan Street, Kerley Street and Shady Oaks Drive III', III _ ` L Li to=211 i JL~u L1U~L'I tnw Il II /v i i~ it I+~ / tJtL2- --r l -1E I1 it I ! El C, Cm Ell El mod, C3~f7CJ0 I ~ cKtener ~ Ilk', -•4NO- ~ Ip I 1 ~ 111 I R ' 77 SHADY F AAS DP `f o6 ~I SCALE 0 1000 2000 71111 Cory eforxrov, rrxAi ~r 2-2 1 ATTACHMENT 3 DRAFT MINUTES Planning and Zoning Commission October 25, 1989 The regular meeting of the Planning and Zoning Commission of the City of Denton, Texas was hold on October 26, 1989, at 5:00 p.m. in the Council Chambers of tho Municipal Building, 215 E. McKinney. I i Present: Ivan Glasscock, Judd Holt, William Kamman, and Etha F il.or Absent: Eulino Brock, Jim Engelbrecht, and Fran Morgar Vice-chairman Holt called tho meeting to order. 1. Consider approval of the minutes of the regular meeting of Juno 28, 1989. It was moved by Mr. Kamman, soconded by Mr, Glacscock and unanimously carried (4-0) to approve the minutes of the regular meeting of Juno 28, 1989. / II. Z-89-016. Hold a public hearing and consider the petition of the County of Denton requesting approval of a zoning change on approximately 21.9725 acres located on the west side of Woodrow Lane, south of McKinney Street. Seventeen property owners were notified by mail; 2 responses were received in favor, 1 opposed, and 2 were undecided. STAFF REPORT: Mr. Robbins presented the staff report --f (attached) and slides of the sito to the Commission. PETITIONER: Alan Williams, employee of the Sheriff's Department at 127 N. Woodrow, stated that as the County wea preparing to improve the site, they discovered that the property had not been rezoned when the jail was built. They desire to have the zc,ning in lino with the current uses. IN FAVQR: None present. OPPOSED: Alice Nader, stated that she has lived on Woodrow Lane for 25 years. She lives diroctly across from the jail. She did not receive any notice of a change in zoning from single family to multi-family when that was done. She said that the six houses across the street from the jail on Woodrow should also be zoned light industrial. She has been trying to sell her property for six years. No one wants to live across the street from the jail. She does not want to be left out in the cold unable to do anything with her property. Mr. Holt explained that the Commission can only consider rezoning the property referred to in the petition at the current meeting. 3-1 i DRAFT NZ Minutes October 25, 1989 Page 2 Ms. Nader stated that the six houses are the only ones left on Woodrow and they are surrounded by light industrial zoning. E. C. Hilliard, 113 Woodrow Lane, stated that the property should not be rezoned because of the noise. It is unfair to II the residants. The zoning should have been in place when the jail was built. The noise comes from sirens, from the inmates hollering, and from construction. Construction has been going on around Woodrow for the part eight years. The prisoners play basketball and make a lot of noise. The residents can hear all this. They have boon unable to sell their property and have become bitter. Even their rent house is empty. It is unfair for them to have to put up with it. The Commission can stop this. A jail is needed but the residents across the street need to be considered. The County is not above the law, Mr. Holt stated that the petition is for the vacant lot on McKinney. Mr. Hilliard stated that the computers used at the jail mess up their telephone lines and the proposed radio tower will mess up their TV. The hands of the residents are tied. STAFF RECOMMENDATION: Mr. Robbins stated that it appears the City Council meant to approve the multi-family zoning and the reallocation of intensity in the early seventies. The lack of an ordinance was an oversight. The City of Denton does not currently have any special setback requirements for radio towers. It is staff's opinion that the proposed zoning and land use will not have any adverse effects and staff is recommending approval. Vice-chairman Holt closed the public hearing. ~ 1 I DECISION: Mr. Kamman stated that the zoning change will not effect the situation of the property owners on Woodrow. It will not lessen the noise or increase it. It may effect their televisions. The question at hand is the zoning change. He moved to recommend approval of Z-83-016. Seconded by Ms. Kiker and unanimously carried (4-0). III. Hold a public hearing and consider the preliminary and final replats of the Owsley Park Addition, Lots i and 2, Bloch 9, into Lot 1R, Block 9. II Mr. Yost stated that the owners and the staff, by mutual decision, requested the plats be withdrawn from tha meeting. k i I 3-2 E t STAFF REPORT ATTACHMENT TO MINUTES To: Denton Planning and Zoning Commission Case No.: Z-89-016 Meeting Date: October 25, 1989 GENERAL INFORMATION Applicant: County of Denton 127 North Woodrow, Suite 300 Denton, TX 76205-6301 Status of Applicant: Owner Requested Action: Change in zoning from .Multi-familY One (NIF-1) and General Retail (GR) or Single Family - 7 (SF-7) to Light Industrial (LI) Location and Size: Approximately 21.9725 acres of land located on the west side of Woodrow Lane approximately 305 feet South of McKinney Street. Surrounding Land Use and Zoning: North - Golden Triangle Gymnastics Center and vacant, General Retail South - Animal Control Center and vacant, Light Industrial and Single Family - 7 East - Reding Advertising, Denton County Transmissions, Hamman Autocraft, other commercial uses, detached residential, City of Denton water well, and vacant, Multi-family One and Light Industrial West - Vacant, Multi-family One Denton Development Plan: Lew Intensity Area SPECIAL INFORMATION i Transportation Woodrow Lane is an existing secondary and Drainage: major arterial. Both street and drainage improvements have been provided. Utilities: A 20" water line exists in the west side of Woodrow Lane. Sanitary sewer t is available in a 12" line in the east side of Woodrow Lane. The existing facilities on this site have utility services. 3-3 f i I i i 1 i J I j {Case Z-89-016} Page Two HISTORY The site was zoned Single Family - 7 in 1969. On blay 110 1971, the City Council approved multi-family and general retail zoning for this site. At this date staff has not located the adopting ordinance for this action. Research will continue to determine the zoning for the tract. In 1985 the County built the Jail and Law Enforcement facility and in 1987 the Probation/Juvenile Detention Center. ANALYSIS The property is in low intensity area number S2 (See attached intensity map and calculations). A disproportionate share of intensity has been allocated due to existing use and zoning. The petitioner proposes to construct a radio tower over 400 feet in height. The least intense zoning classification to allow the height the petitioner needs is light industrial. An addition to the existing jail is proposed. Currently, the building official requires engineered d'r'y construction plans for tower installations. Other cities appear to have restrictions in relation to height and adjacent use which Denton does not. It is staff's opinion that the addition of the radio tower to this site will not adversely affect the neighboring properties. ~ I RECOMMENDATION i Staff recommends approval ALTERNATIVES 1. Approve petition 2. Postpone action on the petition 3. Deny petition ATTACHMENTS 1. Location Map 2. Intensity Study AS2 3418g 3-4 iI I 1 1 • 4 1p ATTACHMENT 4 Date ComPIeced; l~ By: sources; I MAILING LIST ~I CASE NO.: Owner t __j 27 tJ ot 1~-! ' 3vv 21 k Petitioner: ejir,~~t~ r~) i PROPERTY OWNERS WITHIN 200 FEET J Location/Abstract Tax No. Name/Address 1 i I ~ y C~ z q ! ii ~ ~ I L/ t3 7 Ica.S 2424 - l^~' }11 ?l~ V 4-l f A t 4a 1.1.^.3 3t iCont:nleI) Location/Aosccact ;lame/Address Tix No. I . ~ X221 TIC ~ ,~G LaLl 10 v o ~~Y ~ova~oki I -V l- Tax ~I U j 1~' fi✓^~"r !5 _ '~1~(~CYB~<~ ~Y11Ci y v 1/Et1~71~ ~~C 7e i0I ' 21I/ 24241 4-2 1 I s, 1 I a (V0f1t L:7J2d) LOC3tio%/ADStC9Ct 3 'r-6 Name/Address Tix No. I I l •J 17 1)c>~~' `'11(1 ✓ I'111Y?111~Y~ ~~,~~-rte i~7C 7tc2ol ugh L/Lt1b ~ ~ M~r~cv~ku~ ~f 2 h 1,4 fj ;A ~GaV1 1~, 1.~1~~~I~vNS ~ l lee i 24241 4-3 i E a IConc:nladl Location/AOStcact Name/Address Tax No. r•'fj t A lD'~i Jr C.nO } ~ ~ ~ ^ ~f 'rte f~`a:l~ GI'~• e2~T~ i Ill/ L!/I 8 (p c, it 616Yk Oyo4(.1EIo5 f 45 ~(y ? r U✓~~~ `~~'LtJ ~1~3<<1J~' I-~ili L Yn e ZZ~ ~7 ~"~ir, fl ix, yr>231 l,Oly .3 ~ ~ + G, ~ oC I~o~ 1 }Jn 1 2 Z F - &.11 >7 50 !X~ 70( 'Fyyei f e&b 24241 ~I 4_s t NO. AN ORDINANCE OF THE CITY OF DENTON, TEXAS, PROVIDING FOR A CHANGE FROM MULTI-FAMILY (MF-1) AND GENERAL RETAIL (GR) OR SINGLE FAMILY SEVEN (SF-7) TO LIGHT INDUSTRIAL (LI) ZONING DISTRICT CLASSIFICATION AND USE DESIGNATION FOR 21.9725 ACRES OF LAND, LOCATED ON WOODROW LANE APPROXIMATELY 305 FEET SOUTH OF MCKINNEY STREET, AS MORE PARTICULARLY DESCRIBED HEREIN; PROVIDING FOR A PENALTY IN THE MAXIMUM AMOUNT OF $2,000.00 FOR VIOLATIONS THEREOF; KND PROVIDING FOR AN EFFECTIVE DATE. WkEREAS, Denton County has applied for a change in zoning for 21.97:5 acres of land from multi-family (MF-1) and general retail (GR) to light industrial (LI) zoning district classification and use designation; and WHEREAS, on Ortober 25, 19890 the Planning and Zoning Commission recommends-] approval of the requested change in zoning; NOW, THEREFORE, I THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS; SE ION I. That 9725 acres zoning ofiland des described in Exhibit "A"e designation of the 21. attached hereto and incorporated herein by reference, is hereby changed from multi-family (MF-1) and general retail (GR) to light industrial (LI) zoning district classification and use designation under the comprehensive zoning ordinance of the City of Denton, Texas. SECTION U.L That the Zoning Map of the City of Denton, Texas, adopted the 14th day of January, 1969, as an Appendix to the Code of Ordinances of the City of Denton, Texts, under ordinance No. 69-1, as amended, is further amended to show the change in the zoning district classification herein approved for the property herein described. SECTION III. That the City Council of the City of Denton, Texas, hereby finds that such change is in accordance with a comprehensive plan for the purpose of promoting the general welfare of the City of Denton, Texas, and with reasonable consideration, Z-89-016/Page 1 I I I f I among other things for the character of the district and for its peculiar suitability for particular uest and with livesw and conserving the value of the buildings, protecting go the City of Dentoni Texas, and of its land for citizenshe maximum benefit t a_ T1oM IV.- That any person violating any provision of this ordinance shall, upon conviction, be fined a sum not exceeding constitute a y sethat a rovision of parate and distinct h offensenance is violated shall cFeTION Y,, That this ordinance shall become effective fourteen (14) days from the date of its passage, and the City Secretary is hereby directed to cause the caption of this ordinance to be published twice in the Denton Record-Chronicle, the official newspaper of the City of Denton, Texas, within ten (10) days of the date of its passage. ` , PASSED AND APPROVED this the day of 1989. 1 RAY STEPHENS, MAYOR {I ATTESTS JENNIFER wALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORS: DEBRA ADAMI DRAYOVITCti, CITY ATTORNEY BY, i 2-89-016/Page 2 I ~ f i I EXHIBIT "A" LEGAL DESCRIPTION STATE OF TEXAS COUNTY OF DENTON WHEREAS, County of Denton, is the owner of a 21.9725 acre tract in the Jonathan Brock Survey, Abstract No. 55, City of Denton, Texas; said tract being all of Lot 1C of the Replat of Adkisson Addition recorded in Cabinet C, Page 336 of the Plat Records of Denton County, Texas; and being part of the East Hickory Street right-of-way and part of Lot 2 of the Adkisson Addition, as shown by the plat recorded in Volume 7, Page 22 of the Plat Records of Denton County, Texas; and being more particularly described as follows: COMMENCING at the intersection of the southerly line of McKinney Street (FM 426, 100 feet right-of-way) and the westerly line of Woodrow Lane (60 feet right-of-way); THENCE North 87°09'45" West a distance of 573.42 feet to an iron rod for corner, said corner being the POINT OF BEGINNING of the herein described tract; THENCE South O1°39'00" West a distance of 310.06 feet to an iron rod for corner; THENCE South 87°09'45" East a distance of 578.45 feet to an iron j rod for corner; THENCE South 00°43'20" West a distance of 1433.51 feet to an iron rod for corner; :HENCE North 89°04'02" West a distance of 661.59 feet to an iron rod for corner; THENCE North 01°39'00" East a distance of 1764.90 feet to an iron rod for corner; THENCE South 87°09'45" East a distance of 60.01 feat to the POINT OF BEGINNING, containing 21.9725 acres of land. NOW, THEREFORE KNOW THESE HEN BY THESE PRESENTS1 { THAT, the Commissioners Court of the County of Denton, Texas, does hereby adopt the plat, designating the herein described property as DENTON COUNTY JAIL Addition to the City of Denton, Texas, and do hereby dedicate to the public use forever, the streets and easement shown hereon. I Z-89-016 I 1 r [till j i i i r ~ Ik RFM!M~'e.. ~ DATES 11/07/89 CITY COUNCIL REPORT FORMAT TOS Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECTS Z-89-013, THE ADOPTION OF AN ORDINANCE CHANGING TF.E ZONING FROM MULTI-FAMILY-ONE (MF-1) TO OFFICE (0) AT BONNIE BRAF. AND LOCUST STREETS. RECOHMENDATIONs The Planning and Zoning Commission recommended approval at their meeting of September 13, 1984 (6-0), SUMMARYs I See Attached Report If ~ II f 3ACKGROUNDs See Attached Report PROGP.AMS, DEPARTMENTS OR GROUPS AFFE-mDs Landowner i FISCAL 1MPACTs N/A Respec llyy/submitteds Prepared bys to V. Harrell City Manager Elix h Evans Planning Administrator Approvedi Frank H. Robbins, AICP Executive Director Planning and Development 2016« I r i F t q e ~ PLANNING AND ZONING CO,JiJISSION REPORT To: Mayor and City Council Case No.,. Z-89-013 Meeting Date: November 7, 1989 GENERAL INFORMATION Applicant: David C. Hillary, Jr, 1740 Westminster Street Denton, TX 76205 I Status of Applicant: Agent Owner: Barworth Corporation i Requested Action: Change in zoning from Multi-Family One tMF-1) to Office (0) zoning Location and Size: Approximately 15,8b2 square feet of land located at the southeast corner of. Bonnie Brae and Charlotte Streets surrounding Land Use and Zoning: North - Multi-family-one, apartments south - Multi-family-one, vacant Bast - Multi-family-one, apartments West - Multi-family-one, vacant Denton Development Plan: Moderate Node SPECIAL INFORMATION Transportation: Bonnie Brae is a primary major arterial with four travel lanes. Charlotte is a collector street. According to the Subdivision Regulations, access along primary major arterial is limited, so one drive approach will be allowed on Charlotte. As both streets have curb and gutter no street improvements will be required. However, during ' replatting sidewalks and right of way dedication will be required. Utilities: Water lines are available in Bonnie Brae and Charlotte. Sanitary sewer is ava'.lable along Charlotte. I i I 1 i (Case Z-89-U13) Page Two Drainage; The street system lids curb, and inlets in this gutter, area and sheet flow from the proposed parking lot will be designed durlag replatting or building plan review. H 15'IOR Y The site was zoned multi family in 1969 - area has developed primarily ds high density housi~ngcy in the ANALYSIS f The property intensity is in moderate activity node -w { x117 1 mapand calculations), [his is an applicattached a proportionate share of intensity, as office use is allocated 350 trips per acre. The moderate intensity area has s0I of its intensity trips allocated, the major portion of the intensity area is institutional In use/ownership and the balance is primarily higher density residential, j According to the loevelo men` t-- Plan retail and non-residential uses are limited to acres or 1/3 of the moderate node. The 657 acre node would allow 119 acres of commercial/retail land { use, Currently, there are 19.25 acres of commercial/retail and 1.77 acres of office existing, rhis re ' quest is for 0.39 acre of Office use which would not violate the I/3 rule, REC014MEN1) AT ION ~E Planning and Zoning Commission recommends a~_ - p p r o v a l of Z-89-016. ALTERNATIVES 1• Approve petition 2. Postpone action on the polition 3' Deny Petition I awry I`[r I d rv:.R. ~CilSe ~'Ny'OIj? F"R~' 7'hrrP A7TACH~fFi,ti"!'S i• Location Mail Z: Intensity' Stud' ►11? hfaiIing List 4• Minutes ill-OM the September 13 I'1,anning ""I tonin 199y R l.'rrmnf ti rncc'tijig qC f I{ f it I it 139 3e 9 `E (Case Z-89-G13) Page Three ATTACHMfiNTS 1. Location Map 2. Intensity &tudy 8117 3. Mailing List 4. Minutes front the Piaoning and Zoning Lommisslo,i meeting of September 13, 1989 i I i i I I Ih II J 1 I I I E I ~ f I I ` 13J3e 1 s 4 9 r } R ATTACHMEN'P 1 Z s9-o13 A& LL`~ FIE L_'1LJ~~~D❑~ u~otN ~i [~JLJJL \1 r ~v L_ i ® 7~C ~1 r~ R W. CAN 0.14 k s CHARIQ T! l! J D~C~C ,,c~ 0 -7(f JED 7 1 uou Y DD ,D~~C1S11L~D ■all 1 ~ PLa~ I SCAI£ WONJ., DATE S 204.8'I 3 { ATTACHMENT 2 LAND USE MANAGEMENT INFORMATION SYSTEM PLANNING AND DEVELOPMENT DEPARTMENT CITY OF DENTON Intensity area N: 111 Type: Moderate Intensity Trips/ac 350 T S 2 M: 6661 6664A 6665 6571 6585 6662 6717 Boundary descrlptlon: North: Scripture, Bonnie Brae and West Hickory South: I 35 E, Collier and Eagle Or. Date: 05/10/89 East: South Carroll Blvd West: I 35 E LAND USE EXISTING LAND USE CURRENT ZONING PLANNED DEVELOPMENTS CATEGORY UNITS ACRES INTENSITY ACRES INTENSITY ACRES UNITS INTENSITY SF-16 t 42 18.3 420 0 0 0 0 0 SF-10>16 26 9.39 260 0.25 7.5 0 0 0 SF-7>10 100 23.22 1000 1.03 43.26 0 0 0 LESS SF-1 15 4.14 150 0 0 0 0 0 MOB.HOMES 0 0 0 0 0 0 0 0 DUPLEX 4 1.1 40 0 0 0 0 0 MF-R 17 3.98 296 0 0 0 0 0 MF-16Z 3250 111.71 26000 18.39 3678 0 0 0 ` COM/RET 0 19.25 12512.5 64.65 42022.5 0 0 0 F OFFICE 0 2.77 96915 0 0 0 0 0 { !NDUSTRY 0 5.41 568.05 0 0 0 0 0 INSTI'NAL 0 315.93 26854.05 1.48 125.8 J - 0 0 I PARKS 0 0 0 0 0 0 0 0 R/O/SPACE 0 0 0 0 0 0 0 0 TRANSPORT 0 56.07 0 0 0 0 0 0 AGR1C. 0 0 0 0 0 0 0 0 VACANT 0 85.6 0 0 0 0 0 0 j j TOTAL 3474 657.01 613070 85.8 45811 ----0....-.-.0._..----0- r INTENSITY CALCULATIONS (1) Intensity area total trips 657.01 times 350 229975 (2) Trips allocated to existing land utes (built) 69070 (3) Trips allocated to current zoning incl. P Os (not built) 45877 (4) Trips allocated to %acant lands not zoned plus Agric, zoning 0 (5) Estimated unallocated intensity trips 1)m1nus(2)+(3)+(4) 115021 (6) Percentage of intensity trips allocated 50 ONE THIRD RULE CALCULATIONS Acres Trips (1) Allocations for com\retall development 219.02 142365 (2) Existing com\retall land uses (Built) 19.25 12513 (3) Current zoning for com\retall land uses 64.65 42023 (4) Total trips\acres allocated (2 + 3 ) 83.90 54535 -----(5) Unallocated trips\acres --135_12 ---67830- 2-1 i I` I~ I` fl 1 k Blzr 657.07 ACARS l INTCNBITY ARIA • 1T r BOUNDART DI:ORiPTION Cast: South Caltoll Blvd. weati 1-35C Ho[thi ScClptuie, Bon'* Bragi and West sic15CY Collier South$ Cagle DLIVe, L RRiPTUn SCRIPTURE ~T 11rA LE BWye; ACM s G SM MAY 11r1i1 w. OAK W. OAK W. FiICKOI t . ° 7-L3 -j I i 1 CAL !BVMTKHf I elm ~"m KH, J ~~n1r ~I S F 1 ll z 0 N BcAr.r 0 500 0 r, CfrY N D#Nr N, WAS 2-2 SIZE 657.07 ACRES `I 1 INSENBITY AREA t 117 BOUNDARY DESCRIPTION ~I East: South Carroll Blvd, West: 1-35E North: Scripture, Bonnie Brae and Wes and t K iC ry South: Eagle Drive, Collier Street, IfAL .I Jan ~I I ~U SCRIPTU SECTION Iv.0 z _ 100.rS ACPES ° ~ C~ ~ k ` LL tSM MATCILM II?.A) O W. OAK 4 V, OAK W. HICKORY J HICKORY I w ~r o ~L W -Mr I k L --lirw co ~ ppwTO' a r / o w1vu ~~CJYf\K ~ ~ FAGLE ICALZ ~y ✓ N 0 500 r//~ i ~S F, Tau crrr of DjNroN, rrxAS *247 Y! EA"K 2-3 ATTACHMENT J Date Complece9: . ? 8y. , I Total: q Sources: MAILIi.^ LIST CASE No. 2 cS°f-c713 517'!1 G% Owner: ' fyk Y~'.11~ CcV ~~y c~ 2 . M,2 ~L .""Q°t h~s-Sy1c ~lr ~ +x '7b ~OSo~ i Petitioner: V; M, ~l✓ -1 A% ? . ~ 3sJ7'-UUZ~ PROPERTY OWNERS WITHIN 200 FEET 1 LOcation/Abstract i Tax No. Name/Address lv-s 76000 24241 f M 3-i a a ~ai~ila :.ist (Contin~edl -2 F1 ~ 13 2 0~ Location/Aastract ,lame/Address TAX No. %~i-K~l !.off I~:_f I/a A~~+~rikX t~/d+s~~sr l~tc. . Po ~J~N ~ i r~ ~eo,~D~1 .lx. 7!o2U~ P.S,K of L-~ Lo, I I, 12, C WT IU~~ t~oi3e IUO _ r s IF~r1 'Fx 7,/:p2or ~3 LK G-2 Lv f lu J- S~ :~i~ tank lobs ko,I7,It6 f'Jr`-•- f E t~ 6 Loo I Q ~ 1 yrc U~ c~~ o~ l 2 t2 j 1 i a I i 24241 3-2 II I` Iy{{~,CT kN= ; ,dam (con tinled ) of - Location/Abstract Name/Address TAX No. h~ 1031 ~ M;':~r•r 20 ,U~i'~U~rSi~~ #tL5 14 2022 (APKc3eiee X7031 I :t~,~~ ~ •Ulcr~ai~ 7(a 204 I I I I` 'I Y 2424) 3-3 4 i i t ATTACHMENT 4 D FlAI`T L MINUTES Planning and Zoning Cummi;+sion September 13, 1989 the regular meeting of the Planning and 2olinq Commi&sion of the City of Denton, Taxas was held on Wednesday. Septembor 13, 1989, at 5:00 P.m., in the Council Chamber of the Municipal Building, Present: Euline Brock, Jim Engelbrocht, Ivan Glasscock, Judd Holt, William Kamman, and Etha Kiker Absent: Fran Morgan Present from Staff: Frank Robbins, Executive Director for Planning { and Development; Elizaboth Evans, Planning Administrator; Owr%n Yost, Urban Planner; Joe Morris, Assistant City Attorney; David Ham, Water/Wastewater Utilities; Ernie f Tullos, Director of Electric Utilities; Jerry Clark, City Engineer; Renee Baker, Civil Engineer; Lee Allison, Senior Civil Engineer; Cecile Carson, Administrative Analyst; and Olivia Carson; Clark-Typist I Chairwoman Brock called the meeting to order. The Commission agreed to postpone the public hearing of 2-89-012, r 1 2 A- 2z-Q_U. Lifostyle Chiroprac•i:, ` ( Hold a public hearing on the petition of David L. Hillarv. Jr, requesting approval of cs zoning change of - Lots 1 and 2, Block 9, Owsley Park Addition, Nine reply torma were mailed to surrounding property owners, four were received in favor and zero in opposition. aIAFfJ3ELQ : Ms. Evans presented the staff report to the Colnnission. l'ETITI~LE$: David Hillary, Jr„ 2301 Hous'on Place, requested support for the petition, Ill FA10a: None present. QP!L? f.Q: None Present, RE.Q-4W1E-fQ6jj0: Ms, Evans stated that the staff recommends approval, I Chairwoman Brock closed the public hearing. I l i 89-00113. Seconded Brock moved E gelbrecht land unanimously carried (8-0). t_I E ` S l ATTACHMENT TO MINUTES t SIAFF REPORT lo: Denton Planning and Zoning Commission Case No.: Z-89-013 Meeting Late: September 13, 1989 GENEkAL INFORMATION Applicant: David C. Hillary, Jr. 1740 Westminster Street Denton, 'fX 76205 Status of Applicant: Agent Owner: Barworui Corporation Requested Action: Changge In zoning from Multi-Family One (MF-1} to Office (0) zoning C I Location and Size: Approximately 15,862 square feet of land located at the southeast corner of Bonnie Brae and Ciarlotte Streets Surrounding Land Use and Zoning: North - Ault[-family-one, apartments South - Multi-family-one, vacant East - Multi-family-one, apartments West - Multi-family-one, vacant Denton Development Guide: Moderate Node SPECIAL INFORMATION Transportation: Bonnie brae is a primary major arterial with four travel lanes. Charlotte is a collector street. According to the Subdivision Regulations, access along primary major arterial is limited, so one drive approach will be allowed on Charlotte. As both streets have curb and cutterjno street improvements will be required. However, during replatting sidewalks and right of way dedication will be required. Utilities: Water lines are available in Bonnie Brae and Charlotte. Sanitary sewer is available along Charlotte. t z i 1 S t (Case L-59-013) Page rwo Drainage: Tne street system has curb, cutter, and inlets in this area and sheet flow from the proposed parking lot will be designed during replatting or building plan review. HISTORY Fne-site was zoned multi family one in 1969. Property in the area has developed primarily as high density housing. ANALYSIS I 'rite property is in moderate activity node 1117 (see attached intensity map and calculations). '(his is an application for a proportionate snare of intensity, as office use is allocated 350 { trips per acre. The moderate intensity area has 501 of its intensity trips allocated. The major portion of the intensity area is institutional in use/ownership and the balance is primarily higher density 1 residential. According to the Development Plan, retail and non-residential u:,es are limited to Z0 acres o I/3 of the moderate node. The 657 acre node would allow 119 acres of commercial/retail land j use. Currently, there are 19.15 acres of commercial/retail and 1.77 acres of office existing. This request is for 0.39 acre of office use which would not violate the 1/3 rule. RECOMMENDATION Staff recommends approval. ALTERNATIVES 1. Approve petition 2. Postpone action on the petition 3. Deny petition AT'TACHMEN'T S 1. Location Map 1. Intensity Study 0117 I 4-3 ii N ORDINANCE NO. Ay ORDINANCE OF THE CITY OF DENTON, TEXAS, PROVIDING FOR A CHANGE FROM MULTI-FAMILY (MF-1) TO UFFICE (0) ZONING DISTRICT CLASSIFICATION AND USE DESIGNATION FOR LOTS 1 AND 2, BLOCK 9, OWSLEY PARK ADDITION, LOCATED AT THE SOUTHEAST CORNER OF BONNIE BRAE AND CHARLOTTE STREET, AS MORE PARTICULARLY DESCRIBED HEREIN, PROVIDING FOR A PENALTY IN THE MAXIMUM AMOUNT OF $2,OOO.0C FOR VIOLATIONS THEREOF; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, David C. Hillary, Jr. has applied for a change in zoning for Lots 1 and 2, Block 9, Owsley Park Addition, from multi-- family (MF-1) to office (0) zoning district classification and use designation; and WHEREAS, on September 13, 1989, the Planning and zoning Commission recommended approval of the requested change in zoning; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: I I 4SFC~ That the zoning district classification and use designation of Lots 1 and 2, Block 9, Owsley Park Addition, as recorded in volume 193, Page 497, Deed Records of Denton County, Texas, is hereby changed from multi-family (MF-1) to office (0) zoning district classification and use designation under the comprehensive zoning ordinance of the City of Denton, Texas. I ,4,f,CTION I. That the Zoning Map of the City of Denton, Texas, adopted the 14th day of January, 1969, as an Appendix to the Code of Ordinances of the City of Denton, Texas, under ordinance No. 69- 1, as amended, is further amended to show the change in the zoning district classification herein approved for the property herein described. pignOILILL. That any person violating any provision of this r `r1 ordinance shall, upon conviction, be fined a sum not exceeding $2,000.00. Each day that a provision of this ordinance is violated shall constitute a seperate and distinct offense. SECTION IV. That this ordinance shall become effective fourteen (14) days from the date of its passage, and the City Secretary is hereby directed to cause the caption of this ordinance to be published twice in the Denton Record-Chronicle, the official newspaper of the City of Denton, Texas, within ten (10) days of the date of its passage. Z-89-013/Page 2 1 e; P :y`J N'4 P"4 PJ~ PASSED AND APPROVED this the day of ~V 1989. I RAY STEPHENS, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FOPS: DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY BY: i J I i i Z-89-013/Pagei 2 I n. 1 71 I i i i I ~ ~l E 2 i V;,,i E i DATE: 11/1/By I CITY COUNCIL REPORT FORMAT TO: Mayor and Members of the City Council FROMS Lloyd V. Harrell, City Manager SUBJECT: AMENDING THE SIGN ORDINANCE RECOMMENDATION: I Planning and Zoning Commission recommends approval (4-0). SUMMARY: i The recommendation implements a suggestion ride by Council member Jane Hopkins at the Council meeting of September 19th. I j The amendment to the sign ordinance allows the existing supporting structure of a ground sign to be used for a new sign, regardless of its setback, in most cases; and add an internally illuminated sign standard of 200 feet. I BACKGROUND: The Council heard a suggestion that a new sign proposed at the old Ram+.da Inn (now Auburn Inn) which would be conforming to height and size, but not to setback standards, should be allowed. P&Z reviewed three a'.ternatives at its meetings on October 11th and 25th and recommended changing sign ordinance standards, ratifier than using special exceptions. PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Those that would use internally illuminated signs and existing ground sign supporting structures for a new sign. FISCAL IMPACTS i None 4 ~ Respe idl//y//subm d: L 'W Pre ared bys Lloy Y. Harrell /~Z~1G~____ City Manager .4 W /mod/c COU4 11 riHis oIR nob b. na, AICP Executive Director for Planning and Development I` 2008x I I~ CITY of DENTON, TEXAS MUNICIPAL Su1LDING DENTON, TEXAS 76201 / TELEPHONE (817) 566.8200 AIEMORANDUbI DATE: November 1, 1989 To Mayor and City Council i FROM: Frank II, Robbins, Executive Director for Planning and Development SUBJECT: SIGN ORDINANCE AMENDMEN'T'S RE: PROPERTY LINE AND IILUMINATEU SIGN SETBACKS II BACKGROUND At the Planning and Zoning Commission meeting on October 11, 1989, at the suggestion of a Council member, amendments to the sign ordinance were discussed. The suggestion came as a consequence of an Auburn Inn sign application, summarized in Attachment 1. The PPCommission rejected a very broadly written special whichtwouldrehangensetba~kestandardsvatapropertyhlinesamendment add a shorter, internally illuminated setback distance from residential areas. The Commission on October 25, 1989, after reviewing two alternatives, made the following recommendation to amend the Sign Ordinance. SUMMARY 1. Residential zoning districts: (a) changes front setback from: "equal to or greater than one-half of th" required t front yard setback." i to: 10 feet from the curbline. NOTE: This is a simplification of standards. I II \4_ 1 M Memo to mayor and City Council November 1, 1389 Page 2 (b) Allows the use of existing ground sign supporting structures for new signs, if they are not view obstructions or in a ROW or easement, regardless of its setback. NOTE: Height and size standards are not changed. 2. Non-residential districts: a) Allows an existing ground sign supporting structure to be used for a new sign, if it is not a view obstruction, in a ROW or easement, regardless of its side setback. NOTE: Height and size standards are not changed. (b) Adds an internally illuminated sign setback standard of 200 feet. I rank 4ko ns CP I ' i i dw 1 ~1990x j I I~ I I i i I I t fa■fr ATTACNMENT 1 Auborn Inn 820 I-35S Ground Sign EXISTING SIGN PROPOSED SIGN SIGN ORDINANCE Rte, 1,170 sq. ft. 247,5 sq, ft. 2SO sq, ft. 60 ft, tall 40 ft. tall 40 ft. ta11 6 ft. sideyard 6 ft. sideyard 10 ft, sideyard setback setback setback 65 ft, frontyard 65 ft. frontyard 20 ft, frontyard etback { setback s setback illumination illumination 500 ft, from a is internal is internal residential district if over 10 ft, f tall, Roof Sign EXISTING SIGN PROPOSED SIGN SIGN ORDINANCE REQ, ~ sq, ft. unknown 30 sq. Et. 60 sq. Et. height unknown 2 ft. on roof limited by the number of stories illumination illumination S00 ft. from a is internal is intern,til residential district if over 10 ft. tall. I ~ i a 1963x i Ili i { 1'Sip+~ R' 1 u~ ATTACHMENT 2 pit Minutes , AFT October 250 1989 Page 12 fLLu VII. }fold a public hearing and consider an amendment to Article 17 (signs), Appendix B (zoning) Code of ordinances. Mr. Robbins stated that on October 11, 1989, the Commission discussed an amendment providing broad exceptions, The Commission wanted to consider another alternative to change the front setback standard. IN FAyQg: none present. QpkoU: none present. Vice-chairman Holt closed the public hearing, Mr. Glasscock moved to recommend approval of Alternative 2 (see attached). Seconded by Mr. Kamman and unanimously carried (4•-0). VIII. Future Agenda Items I Mr. Robbins stated that he would like for the Commission + to discuss the comprehensive sign ordinance review and the entranceway plan at the next meeting. { I Meeting adjourned at 7:25 p.m. E I i I I 2-1 I a AT'Y.ICHMF.NT TO MINUTES ALURNATIVE 2 D. REGULATION OF SIGNS BY ZONING DISTRICTS. 1. Residential Districts. The following regulations shall apply to A79'F='T`5F=T(7,-91'-13, SF-16, 2-F, MF-R, MF-1, and MF-2 zoning districts, as shown on the official zoning district map of the City of Denton, as amended: (a) Permitted j~y2e. Ground, wall, wind device, and Make signs ale permitted in residential districts. Roof, projecting, and off-premise signs are prohibited in residential districts. (b) Effective Area and fleig_ht. No ground sign shall have aan cffecttve area greater than fifty (50) feet or a greater height than six (G) feet. J (c) Setbacks. All ground signs stall maintain a minimum Ttstiance or setback from the curbline of 10 feet. wh161/1110~6A!/1d/dt/tttdlttIiHiA/6Ai4 7TrFJT7'X7O tEQdltdd/l 6ril/~ddtd/dEtffAElt. The setback from all perimeter property lines other t n_property TTn-es a acent to streets, s tll be as follows: IHTffi -i t-UT-liFwWCiMffM?'ir TWToTATTTTTA-Tr ~i dn~lt/~al~~~l~/~/~lrtl~~o~/dld>!A~E~/dt/a~tddEK/~l 1frS/lldl/lddl/ftdd~/dl!/~dtlfidlkt/Iitdadtlt/llrlc~d/df 1}fE/~iddCdt/~11EtE/!xd/dl~►f/!d/16E~ill~il 1) New ground signs - 10 feet 2) When making use of an The ';ide setback eTsiTn `~rouhi-signs 07the ex isstIng`_Sround supPort1l_n& structure Tn`- - which are not v1 Mftit ooFstrucifans`as-ic efinc~ T'"9'e`c fT"on-1~ j and n o CTn -a c~ -Fig_ t o _w 1 o`r casement. EXAMPLE: If an existing_g_tound si n'ssole(s) were to be used for a new sT`n~_ f cee and Ftt-was sctiia`ck`"~'ect r"omcie stfie`~ot"-f~e.iC cuf3`be use - 1 so 1'oig-as`it conformed to all_o[lier pCOVisl_onso' this article 196ax j 2-2 1 I r r i i NO. AN ORDINANCE OF THE CITY OF DENTON, TEXAS, AMENDING THE SIGN REGULATIONS OF CHAPTER 17 OF APPENDIX B-ZONING OF THE CODE OF ORDINANCES TO PROVIDE FOR AMENDED SETBACK REQUIREMENTS FOR GROUND i SIGNS; PROVIDING FOR AN EXCEPTION TO THE SIDE AND REAR YARD SETBACK REQUIREMENTS FOR SIGNS PLACED ON EXISTING SUPPORTING STRUCTURES; AMENDING THE SETBACK RFQUIREMENTS FOR CERTAIN SIGNS IN PROXIMITY TO RESIDENTIAL USESi PROVIDING FOR A PENALTY IN THE MAXIMUM AMOUNT OF $2,000.00 FOR VIOLATIONS THEREOF: AND PROVIDING FOR AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That article 17 D. 1. (c) of Appendix B-Zoning of the Code of Ordinances is amended to read as follows: (c) EetbgSk&• All ground signs shall maintain a minimum setback of ten (10) feet from the curbl.ine and any side or rear yard property line, except ti.at any ground sign may make use of a supporting structure for a ground sign that was lawfully erected on or before February 21, 1.9690 without regard to the side or rear yard setkacks specified herein, if the sign so placed would not, violate any other provision of this article. SECTION IZL That article 17 D. 2 (c) of Appendix B-Zoning of - the Code of Ordinances is amended to read as follows: ` (c) alkyxo-L All ground and projecting signs shall maintain a minimum setback of twenty (20) feet from the curbline and a minimum setback of ten (10) feet from any side or rear yard property line, except that any ground sign may make use of a supporting structure for a ground sign that was lawfully erected on or before February 21, 1989, without regard to the side and rear yard setbackaa specified herein, if the sign so placed would not violate any other provision of this article. SECTIO?L.3IJL That article 17 0. 2 (e) (2) of Appendix B- Zoning of the Code of Ordinances is amended to read as follows: (2) S~9aPN ADAd _JR1 Qb15~gS1tia1 S.ructureq. Signs over 20 feet in height which aro not located on the same premise where ill I i I there is a residential structure shall maintain the following setbacks from the boundary of a residential zoning district or a premise used for residential purposes: Non-illuminated 100 feet internally Illuminated 200 feet Externally Illuminated 500 feet The measurement shall be made in a straight line from the nearest portion of the supporting structure at ground level, to the nearest boundary of a residential zoning district or the property line of an existing residential structure. r SECTION M That this ordinance shall become effective fourteen (14) days from the date of its passage, and the city Secretary is hereby directed to cause the caption of this ordinance to be published twice in the Denton Record-Chronicle, the official newspaper of the City of Denton, Texas, within ten (10) days of the date of its passage. PASSED AND APPROVED this the __i day of 1989. I l RAY STEPHENS, MAYOR ATTESTS JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORMi DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY BY: j Page 2 l ti { ilt h I I mij 1 I V ~I i III i b DA1'F,: 11/7/89 CITY COUNCIL REPORT FORMAT V' TO: M yor and Members of the City Council FROM: Lloyd V. Harrell, City Pianager SUBJECT: AMENDING THE SUBDIVISION AND IADD DEVELOPMENT (IADINANCE RECOMMENDATION: The Planning and Zoning Conmission recommends approval (4-0). SUMMARY: Planning and Zoning recommends approval of a "bracket law" that would be applicable to the development of one acre lots adjacent to Hartlee Field in the city's northeast ETJ which would except a development there from having to build sidewalks. Council may wish to consider this recommendation as a interim measure and seek review of the sidewalk requirement section of the subdivision regulations which would be applicable to all. estate lot subdivisluns. i BACKGROUND: it 1. Don Hill and others from the Justin Times Airfield have proposed a similar, historically significant development at Hartlee Field. 2. Mr. Hill has advised staff that: { a) he intends to d~-velop a 15 unit, one acre minimum lot subdivision with homes of 1930's and 194U's architecture around Hartlee Field to the city's northeast E'TJ; b) the existing facilities, to Include a museum and hangars would be improved and used to work on, fly from, and store antique aircraft. These facilities would be similar to the applicant's exiatinA facilities at the Justin Times Airport which wus condemned by Ft. Worth for Alliance Airport; c) compliance with street and sidewalk requirementa• in the city's subdivision regulations would detract from the historic atmosphere of the 1930'x-194J'n that he wishes to create there) d) the development will comply with all other subdivision standards; and, i e) development of the field, or elsewhere, must ba done v(ry soon because of the time frsmes associated with Justin Timole condemnation; I ~ j i I N rvaGt ac nz:.:~ Mayor and City Council November 7, 1989 Page 2 3. Mr. Hill indicates he would not comply with ROW dedication requirements for internal streets, world not pave aay street, to include perimeter or off-efte paving, build any sidewalks, or comply with street spacinc standards. The "bracket law" reflects as narrow as possible bracket to suit the developer's needs. 4. A prellminaty plat has been ftleO for Lhis development, but the applicant has withdrawn its consideration at the October 25th meeting. 5. At the applicant's request, we are expediting the "bracket law". 6. the Historic Landmark Commissloa has expressed the support for the historical concept and its nomination for the National Register of Historic Places. i 7. P62 struck a "bracket" provision which would have excepted the development from all street requirements. 1 PROGRAMS, DEPARTMENTT5 OR GROUPS AFFFCCEDt Developers of Hartlee Field and Ito future users and residents. i FISCAL IMPACTi None, unless sidewalks are needed in the future, when the development Is in the city, at which time they could be constructed by the city. Respectfully Dmittedt 1 Pre~rared yt a (lee-1 1 T btr IC City anager rank na /IC? Executive Director for Planning and Dovelopment 20D9x i ATTACHMENT 1 P&Z Minutes Oct r~ October 25, 1989 U Page 4 il A T V. Consider recommending approval of the preliminary plat of the Searls Addition, Lot 1, Block 1. $TAFy REPORT N C,=&tlpATIO Mr. Yvst presented the staff report (attached) and slides of the site to the Commission. He said that the Development Review Committee Recommends approval with tho condition that it be noted on the final. plat that the applicant whether! 1. A water line proposed by the Endres Addition is in place, and will be extended to serve the Searls Addition. 2. Plans to protect the building via a sprinkler system have contracted for and are acceptable to the city of Denton. A building permit will not be issued until one of these two options is in place. pECISION: Ms. Kiker moved to recommend approval of the preliminary plat of the Searls Addition, Lot 1, Block 1 with the condition. Seconded by Mr. Kamman and unanimously carrIod (1-0). VI. Consider an amendment to the Appendix A, Subdivision and Land Development Regulations of the Code of Ordinances, which would exempt certain airfields from certain requirements. Mr. Robbins stated that the Commission is being requested to consider a bracket law which would waive the provisions of Chapter IV, Division 11, Streets and Sidewalk Requirements and Design Standards. The 1 provisions would not govern or apply to a tract of land that: 1. is divided into parts larger than one acres and, 2. abuts any part of a grass aircraft runway which is no longer than 3,000 feet, and 3. abuts an airport which contains buildings of historic significance used prior to or during World War II. i i 1-1 i P&Z Minutes D R 1S 1! F1 ~ October 25, 1989 Page 5 Mr. Robbins reviewed the memorandum he had written to the Commission (attached). Ito said that staff does not support the bucket law because they are unable to distinguish between subdivisions with or without airfields and what should apply to them. He pointed out that the City cannot control height restrictions and clear zones in the extra-territorial jurisdiction (ETJ)t however, the County does have the authority. Other factors involved are the cost and off-site drainage. Mr. Kamman asked the nature of the historic buildings. Mr. Robbins said that the hangars were used prior to and during World War II (WWII). There is an existing museum. Mr. Holt stated that the residents of Hidden Valley Airfield said that noise was a problem and people buying property in Southview should be warned about it. Mr. Robbins agreed that noise is an issue. Mr. Holt asked if a variance of the subdivision regulations would be applicable. Mr. Robbins stated that the criteria would not allow staff to reco.nanend approval of a variance. The proposed bracket law would not apply anywhere else in Denton but could set a precedent for others to ask for bracket lawst however, there are no other historic airfields in the area. Staff is suggesting that the bracket law only apply to development abutting an airfield with existing historic buildings. Mr. Holt asked what protection the City has that the developer will design the homes as stated. Mr. Robbins stated that the City cannot control buildings in the ETJ, only the infrastructure. Mr. Kamman asked if the developers do not want to pave streets because streets were not paved in the forties. Mr. Robbins said that is the idea. Mr. Kamman asked if the City will get stuck paving the streets at a later time. Mr. Robbing said it is possible. The staff is also concerned about right-of-way not being dedicated. 1-2 I ~ i ~ I ' t 5 F ; ! F P&Z Minutes II 11 ~ ~ ~ ~ ~ October 25, 1989 Page 6 Mr. Kamman asked why they were not observe the distance requirement between outlets onto Hartlee Field Road. Mr. Robbins stated that their frontage is too narrow. He said that they will have to get state permits for the existing well if they intend to use it to serve the l-~ entire subdivision. The development will also use septic tanks,. pKTITL0_ER: W. D. Hill, Route 1, Box 69-AA, Justin, stated that he is an engineer and mathematician. He started flying in the 1930-1. His family was in aviation. He now lives on a private airfield in Denton County and along with other residents restores, flys, and shows antique aircraft. They have lost the opportunity to conduct their lives as they wish because their property ae been condemned and their airfield will be clo,ed. They have looked at other airfields and decided that Hartlee Field would meat their needs. The bracket ordinance would allow them to create the necessary atmosphere. It would not create a precedent because this is a unique situation: however, the question of whether bracket laws are desirable is not before the Commission. A homeowners association has been formed to finance the purchase of the airfield and to approach the City so the residents can move from one private airfield in the County to another. Most of the members of the association are from Denton County. A few are not, but all members have a common interest. The bracket law will satisfy historic concerns. There is no developer involved but this project will be a benefit for all. The appearance of the houses will be governed by the by-laws which will be submitted to the City. Plans must be approved by the association and the State will provide architectural assistance. He said that there is more to historical value than just a building. There must be a feeling. The association objects to the use of asphalt and concrete. Crushed gravel may be suitable. A historical look must be maintained. 'there will be 15 families involved but not all will have hone sites. Some will only have hangars, but the association does not object to having more homes in the future and if so, they do not object to digging more wells. The association is concerned with meeting City health and welfare requirements but are also concerned with historic standards. They want to preserve the neighborhood. I k t DRAFT P&Z Minutes October 25, 1989 Page 7 He added that the development will affect the proposed arterial, but thrl. is many years in the future, and the times well will established. be i reduced Also, from h what number historic flights e and will be of fl is currently occurring. Mr. Holt asked if the project had been discussed with the neighbors. Mr. Hill stated that the operator of the museum got a favorable response from the neighborhood group. The association intends to make less noise and will change wil the take-off and not be flying directly lover the neighborhood to the west. Mr. Holt stated that there were sidewalks in the 1930s and 40s. Mr. Hill said that may be true and if the state historic commission recommends them, they will comply. They want a historic perspective. Mr. Holt asked how many families will live in the subdivision. Mr. Hill said nine or ten. Five families will have hangars. They may decide to build in the future but do not wish to do so at this time. IN FAVOR: Bill White, Randol Mill Road, Southlake, stated that he has been in aviation for 35 years. He was the third member to join the association. Today, the country is short of pilots. The airlines need more of 1 them and there is nothing to prevent a flight school from opening at Hartlee Field. There would be a lot of noise and traffic. The association wants to create a quality atmosphere. A lot of money will be invested in each home and they do not want to degrade their investment. The development will be an improvement and will be in keeping with a historic feeling. Mr. Glasscock asked if the aircraft will be historic. Mr. White said yes. The runway will be of grass which can be damaged by modern aircraft. 1-5 5 ~ pt t P&Z Minutes DR AFT October 25, 1989 Page 8 Robert Smith, 2408 Texas Drive, stated that he is a CPA for non-profit organizations. He read a letter to the Commission from Olan Lancaster, the Director of Frontiers of Flight. The letter said that the University of Texas has been the home of a history of aviation collection for 26 years. This collection is being moved to Love Field. Frontiers of Flight is in favor of Mr. Hill's proposal. The want to enlarge and will need storage and repair space. They would like the City to cooperate. Mr. Smith continued that he also owns antique aircraft and is one of the homeowners. Hartlee Field was involved in early aviation. He pointed out that the noise level of the old airplanes is much less than modern aircraft. Buddy Cole, Denton County Commissioner Precinct 1, said that he thinks the development will be good for Denton County. As Commissioner, he would appreciate the cooperation to extend the tax base. The development will be quite an improvement. The roads have been gravel since WWII. senator John Glenn and Ed McMahan got their training at Hartlee Field. There is an old hangar on Missile Base Road that was a part of the facility. The County has been using a chemical base stabilizer in the roads because it cannot afford lime stabilization. This chemical stabilizer is being used at Alliance Airport. The gravel road could be coated with it. The gravel road would be hard and dust would be reduced. He asked the City to cooperate with the project. Mike Cochran, Chairman of the Historic Landmark Commission (HLC), stated that the Commission is in favor of the development with the provision that the airfield be nominated to the National Register. He said that he understands the Commission's desire to avoid setting precedent, but if the bracket law is based on application to the National Register, it would not open the flood gates for future requests. The development will benefit the County and is a good historic and economic opportunity. An attachment concerning application to the National Register will avoid having a precedent set. Because the development is in the ETJ, The HLC does not have the authority to apply, but will encourage the application process. This will also be in line with proposed state legislation. This is a unique situation. Another alternative is to incorporate and that would be of no benefit to the City of Denton, if the proposal is dropped, it would be a loss to the community. The architects at the State Historical commission were delighted with the prospect of helping design the homes. I I` C~ I P&Z Minutes RD October 25, 1989 Oct Page 9 A F T He requested approval of the project with a bracket law requiring application to the National Register. Mr. Holt stated that this appears to be an attempt to avoid installation of curb and gutter and sidewalks. In the 30s and 40s there were no houses and new hangars along the runway. Houses from that time period had sidewalks. He said that he likes the idea and does not think the noise will be bad. i Mr. Cochran stated that he does not know the financial aspects of the requirements, but does not want to discourage the project. The location is in a rural area and not an urban one. Curb and gutter and sidewalks are important, but this project is so unique it should not be held up. Mr. Holt asked if the HLC knew that five or six members of the association would not be living along the airfield. Mr. Cochran said that he thinks they understood that. i Mr. Clark clarified than curb and gutter is not required for an estate type subdivision. A 24 foot section of paving is required. These rules apply to subdivisions with lots of more than one acre. 4 Mr. Holt clarified that a street built parallel to Golden Circle would not need curb and gutter but would need sidewalks. Mr. Clark said yes. Troy Stimson, Route 1, Box 9, Justin, stated that his house was built in the 40s. It did not have curb and gutter but it did have a sidewalk. He explained that the hangars will also have be a 1930s or 409 type structure. Jim Payne, 917 Egan, stated that he has been involved in aviation for 25 years. He lives in Denton in a house that was built in the 19209. He would like to have that house along an airfield. Mr. Robbins stated that staff does not support the bracket law. Mr. Hill saJd that the bracket law is essential for the project to progress. i 1-7 Ir , i a CRAFT P&Z Minutes October 25, 1989 Page 10 Mr. Clark stated that grading with borrow ditches would have to be done along `he streets. Mr. Holt said that the issue appears to be sidewalks. Mary Keasler, 2315 Southr'dge Dr., stated that she has lived in Denton for 18 years and never had a sidewalk. She asked why they are an itosue. Mr. Holt stated that they are required in the Subdivision Regulations for all new developments. Mr. Cole stated that the road at issue is a county road. /i There are ditches in place and drainage is not a problem. The County continuously cleans ditches. It is obvious to builders that they must deal with drainage; however, five inches of asphalt is a lot to require of 15 houses. It would cost a lot of money. Sidewalks are nice but would be expensive to place across an acre of frontage. Mr. Robbins stated that staff might support an amendment to the Subdivision Regulations that would not require sidewalks in an estate type subdivision. Vice-chairman Holt closed the public hearing. Ms. Kiker suggested tabling the item in order to look more closely at the sidewalk issue. Mr. Robbins said that the amendment he mentioned would apply to all estate subdivisions, not just Hartlee Field. Mr. Holt stated that he is basically in favor of the development, but has had phone calls from other people in the area. He is concerned about setting a precedent for bracket laws. The issue boils down to costs. It would be said that the City let people who can afford $200,000 homes get around the Subdivision Regulations so why can't someone else get around them. It has come out that curb acid gutter will not be required. There may be an alternative for the sidewalks. Paving and drainage would still be an issue. i i 6 I , P&Z Minutes J RA October 25, 1989 Page 11 Mr. Glasscock stated that he is impressed with the project. It has historical value and will be an asset to the City and County. He was in the Air Force and is familiar with many antique aircraft. He said that he does not think that noise will be a problem and would like to see the project get off the ground. There is a time factor. Drainage is a problem. Mr. Robbins stated that the applicant is willing to comply with the drainage regulations. Mr. Hill said that he does have a professional drainage assessment. Mr. Robbins reviewed some of the street requirements and alternatives with the Commission. Mr. Morris stated that the City is not concerned with individual right of access and cannot enforce them. The purpose of the subdivision Regulations is to protect the public interest such as access for emergency vehicles. The City is not concerned whether someone is allowed to cross someone else's property. Mr. Holt moved to amend the Subdivision and Land Development Regulations Article 1.01 Jurisdiction adding: The provisions of Chapter IV, Division II, sidewalk Requirements and Design STandards shall not govern or apply to a tract of land that: 1. is divided into lots larger than one acre; and 2. abuts any part of a grass aircraft runway which is no longer than 3,000 feet; and 1. abuts an airport which contains buildings of historic significance used prior to or during World War II. H tion was seconded by Ms. Kiker and unanimously carried 0). Mr. Clark left the meeting. 1-9 I !I i „5 u1.1y~ MFG ATTACHMENT TO MINUTES City Of DBNTON / 215 E. McKinney I Denton, Texas 76201 MEb10RANDUM DATE: October 20, 1989 TO: Planning and Zoning Commission FRO;I: Frank H, Robbins, Executive Director for Planning and Developinent SUBJECT: HARTLEE FIELD BRACKET LAW II SUMMARY 1. Cities are enabled to define the rules under which certain subdivisions with certain characteristics are required to follow. 2. A technique we may follow is to create a "bracket law" in which certain standards would be applied to development , that fits within a "bracket" of standards, 3. There is a "bracket" in the state platting law whit reads as follows: h (e) This section does not apply to an owner of a tract of land that: (1) is located wholly within a municipality with a population of 5,000 or less: (2) is divided into parts larger than 2 112 acres; and (3) abuts any part of an aircraft runway. Acts 1987, 70th Leg,, ch, 149, section 1, eff. Sept. 1, 1987, 4. Attachment 1 is a "bracket law" which would be applicable to a development that meets the harac development proposed by Don Hill at HartleecFieldCeristics of a I 1 1-10 i 1 w rn.. Memo to Planning and Zoning Commission October 20, 1989 Page 2 5. Staff cannot support this "bracket law". 6. "r. Hill has advised staff that. a) he intends to develop a 15 unit, one acre minimum lot subdivision with homes of 1930's and 1940's architecture around Hartle^ Field in the city's northeast E'fJ; b) the existing facilities, to include a museum and hangars would be improved and used to work on, fly from, and store antique aircraft. These facilities would be similar to the applicant's existing facilities at the Justin Times Airport which was condemned by Ft. Worth for Alliance Airport; c) compliance with street and sidewalk requirements in the city's subdivision regulations would detract from the historic atmosphere of the 1930's-1940's that he wishes to create there; d) the development will comply with all other subdivision standards; and, e) development of the field, or elsewhere, must be done very soon because of the time frames associated with Justin Time's condemnation; 7. Mr. Hill indicates he would not comply with POW j dedication requirements for internal streets, would not pave any street, to include perimeter or off-site paving, build any sidewalks, or comply with street sparing standards. The j "bracket law" reflects as narrow as possible bracket to suit the developer's needs. 8. A preliminary plat has been filed for this development, but the applicant has withdrawn its consideration at the October 25th meeting. 9. At the applicant's request, we are expediting the "bracket law". 10. The Historic Landmark Commission has expressed the support for the historical concept and its nomination for the National Register of Historic Places. HARTLEE FIELD DEVELOPMENT ISSUES 1. The Denton Development Plan k a. Neighborhood preservation. 1-11 I ~I ) Memo to Planning and Zoning Commission October 20, 1989 Page 3 b. The airport is in a low intensity area. C. A proposed thoroughfare traverses the proposed development. 2. Noise 3. Safety and City or County Control - Clear zones and height restrictions. See attachment 2. 4. Perimeter street paving o: Nartlee Field road has little to do with the field's proposed historic nature. 5. State health permits will be required for the proposed use of one well for the 15 homes and airfield buildings. 6. Time and number of flight operations. 7. The field is an existing, operational, private airfield. 8. Not all lots on the attached preliminary plat are at least one acre is site. REGULATORY ALTERNATIVES 1. Comply with regulations. 2. Variances. 3. "Bracket law" for vintage aircraft, grassed stripped runway with one acre single-family homes adjoining. 4. Changing the standards. NOTE: Staff cannot support changing the street standards, but can support not requiring sidewalks in 1 estate lot subdivision (one acre of larger). 5. Annexation. 6, Incorporation. I J / . Fran Robbins dw 1-12 I 1992x it ~J'r 1+YH 1dn1Aa ATTACHMENT 1 Article 1.01 Jurisdiction add: The provisions of Chapter IV, Division II, Streets and Sidewalk Requirements and Design Standards shall not govern or apply to of a tract of land that: 1. is divided into parts larger than one acre; and, 2. abuts any part of a grass aircraft runway which is no longer than 3,000 feet. 3. abuts an airport which contains buildings of historic significance used prior to or during World War II. s t } I j 1979x 1-13 i I t I ATTACHMENT 2 I CgTy of DEMON / 215 E. McKinney / Denton, Texas 76201 MEMORANDUM DATE: October 18, 1989 TO: Planning and Zoning Commission FROM: Harry N. Persaud, AICP Senior ?lancer SUBJECT: HEIGHT HAZARD AREA AND LAND USE COMPATIBILITY ZONING AROUND HARILEE FIELD Aircraft operations may endanger the lives and property of land owners and other users of an airport. It is necessary therefore, In the interest of public health, safety and general welfare to prevent ththexcreation the police airport hazard, to the extent legally p power. The Airport Zoning Act Chapter 241 of the Local Government Code provides the framework for a political subdivision to adopt, administer and enforce height hazard area and land use compatible zoning. i Height hazard area zoning relates to the height of buildings and structures in transitionalconical the various zones around an airport; the ol:adsurface, surface, the primary surface, the approach surface surface. 'Chase zones are uesccibed in Exhibit I (attached) excerpted from "A Procedural Guide for Cities and Counties of Texas: Height hazard and land use zoning for Airports," Texas Aeronautics Commission. Land use compatibility zoning identifies land uses that are normally compatible or non-compatible with various levels of ri.Lse around airports. tial re so level 65sLDNn(day denightvelopmsoundent incdecibela). Exhibitd11 list someed sfvanoise rious o activities residential encountered s daand ily. III compares noise levels in In order for a political subdivision, that is a city or county, to be able to regulate land uses and building heights, the Airport Zoning Act requires (1) that the airport be located within the political subdivision (Section 241.011) and (2) that the airport is used in the interest of the j 1 2_1 1 Planning and Zoning Commission October 18, 1989 Page 2 public to the benefit of the political subdivision. (Section 241.012 and Section 241.013) Hartlee Field Is classified as a private restricted airport and it is outside the city limits. The City of Denton therefore cannot adopt, administer or enforce height hazard area and land use compatibility zoning. Denton County, however, can exercise these functions under Section 241.Ull of the Local Government Code. If the City of Denton desires to regulate land uses and building heights in the public interest, there are two options available at this time: (1). The City of Denton work closely with Denton County to exercise the powers granted to the county under Section 241.011 of the Local Government code. (2). The City of Denton pursue annexation of the airport then proceed to regulate land use and building heights under Section 241.011. If the City pursues annexation, then we may have to consider a larger area about 300 acres which will include the various height hazard and noise zones around Hartlec Field. The fiscal impact of this annexation may be considerable, especially if we are required to extend water and wastewater services to the annexed area within 1 4 1/2 years in accordance with new 1989 state legislation. Harry N, raaud wp 3417g i I 2-1 i i i i i EXHIBIT I AIRPORT HEIGHT-HAZARD: HEIGHT AND SAFET7 HAZARDS To ensure the safety of pilots, air travelers, and the general public, it is necessary to regulate airspace surrounding airports. W The Airport Zoning Act authorizes cities, counties, or joint airport zoning boards to regulate the height of natural growti and structures around airports, The regulations are based on imaginary surfaces described in FAR Part 77 (Objects Affecting Navigable Airspace). Objects Affecting Navigable Airspace Civil and military airport imaginary surfaces are established with relation to the airport and to each runway. The size of each i imaginary surface is based on the category of each runway according to the type of approach available or planned for that runway. The I slope and dimensions of the approach surface applied to each end of a runway are determined by the most precise approach existing l or planned for that runway. Figure 4(a) is a visual representation of civil airport imaginary surfaces. Figure 4(b) dentifies the imaginary surfaces for a military airfield. The imaginary surfaces for a civil airport as defined by FAR Part 77 area. Horizontal Surface A horizontal surface is a horizontal plane 150 feet above the d I 2-2 l I r established airport elevation, the perimeter of which is constructed by swinging arcs of specified radii from the center of each end of the primary surface of each runway of the airport and connecting the adjacent arcs by lines tangent to those arcs. The radius of each arc is: (1) 5,000 feet for all runways designated as utility or visual; (2) 10,000 feet for all other runways. The radius of the arc specified for each end of a runway will have the same arithmetical value. That value will be the highest determined for either end of the runway. When a 5,000-foot arc is encompassed by tangents connecting two adjacent 10,000-foot arcs, the 5,000-foot arc shall be disregarded on the construction of the perimeter of i the horizontal ;urface. Conical Surface A conical surface extends outward and upward from the periphery of the horizontal surface at a slope of 20:1 for a horizontal distamce j of 4,000 feet. i I Primary Surface A primary surface is longitudinally centered on a runway. When the runway has a specially prepared hard surface, the primary surface -1 extends 200 feet beyond each end of that runway; but when the runway has no specially prepared hard surface or planned hard surface, the primary surface ends at each end of that runway. The elevation of any point on the primary surface is the same as the elevation of the nearest point on the runway centerline. The width of a primary I 2-3 I I / k i M1 1 surface is: + (1) 260 feet for utility runways having only visual approaches; (2) 500 feet for utility runways having nonprecision instrument approaches; (31 for other than utility runways the width is: (1) 500 feet for visual runways having only visual approaches; i (11) 600 f-^et for nonprecision instrument runways having visibility minimums greater than three-fourths stat- ute mile; ani (iii) 1,000 feet for a nonprecision instrument runway having a nonprecision instrument approach with visi- bility minimums as low as three-fourths of a statute mile, and for precision instrument runways. The width of the primary surface of a runway will be that width pre- k scribed in this section for the most precise approach existing or k planned for either end of that runway. Approach Surface An approach surface is a surface longitudinally centered on the extended runway centerline and extending outward and upward from each end of the primary surface. An approach surface is applied to each end of each runway based upon the type of approach available or planned for that runway end. (1) The inner edge of the approach surface is the same width as the primary surface and it expands uniformly to a width of (1) 1,250 feet for that end of a runway other than a i 2-4 t 4 F utility runway with only visual approaches; (ii) 1,500 feet for that end of a runway other than a utility runway with only visual approaches; (111) 2,000 feet for that end of a utility runway with a nonprecision instrument approach; (iv) 3,500 feet for that end of a nonprecision instrument runway other than utility having visibility mini- mums greater than three fourths of a statute mile; (v) 4,000 feet for that end of a nonprecision instrument runway, other than utility, having a nonprecision instrument approach with visibility minimums as low as three-fourths statute mile; and (vi) 16,000 feet for precision instrument runways. (2) The approach surface extends for a horizontal distance of (1) 5,000 feet at a slope of 20:1 for all utility and visual runways; 01) 10,000 feet at a slope of 34:1 for all nonprecision instrument runways other than utility; and (111) 10,000 feet at a slope of 50:1 with an additional 40,000 feet at a slope of 40:1 for all precision instrument runways. (3) The outer width of an approach surface to an end of a runway will be that width prescribed In this subsection for the most precise approach existing or planned for that runway end. I 2-5 u a Transitional Surface A transitional surface extends outward and upward at right angles to the runway centerline at a slope of 7;1 from the sides of the primary surface and from the sides of the approach surface. Transitional surfaces for those portions of the precision approach surface which project through ant beyond the limits of the conical surface, extend a distance of 5,000 feet measured horizontally from the edge of the approach surface and at right angles to the runway centerline. ?reparation of Hazard Zoning Ordinance To implement height-hazard zoning for a particular airport, a zoning map and a written ordinance are required. The map is legally a part of the ordinance. The map and ordinance can be prepared by the local planning staff, an airport consultant, or the Texas Aero- nautics Commission which will prepare a zoning map and draft ordi- nance upon request of the Airport Zoning Board. i An airport layout plan and a suitable base map are needed to prepare the zoning map. An airport layout plan is a graphic presenta- tion to scale of existing and proposed airport facilities, their location on the airport, and the pertinent clearance and dimensional information required to show conformance with applicable standards. The airport layout plan includes a basic data table showing the air- port elevation, airport reference point, existing and ultimate run- ways, and existing and ultimate approach surfaces. These data are needed to select the proper dimensional standards for the imaginary F I ~ 2-6 i 11 i `ff I ~ 6 I f surfaces. The airport layout plan may also include an approach and clear zone layout drawing. The approach and clear zone drawing typically shows areas under the imaginary surfaces as defined by FAR Part 77, existing and ultimate approach slopes, plan and profile of the clear zones and approach areas, and the location and elevation of obstructions exceeding criteria in FAR Part 17. It is recommended that an airport layout plan drawing be prepared prior to preparation of an airport height-hazard zoning ordinance. An aerial photomap of the airport and its rnvirons or a United States Geological Survey (USGS) topographic map, 7.5 minute series, may be used for a base map. It is fairly easy to relate natural fee- tures, landmarks, or manmade objects to the imaginary surface using these maps. Any terrain or objects extending through the imaginary surfaces can be identified. Appendix A is a model height-hazard zoning ordinance. Some changes may be necessary to meet specific local requirenents. Chapter Four describes the proce.es for implementing an airport height-hazard i ordinance in accordance with the Airport Zoning Act. E f Safety Hazards This section briefly discusses hazards associated with smoke, glare, reflection, birds, and electronic interference. The recom- mended height-hazard zoning ordinance provides for control of these hazards in all zones (see Appendix A, Section 5). Smoke Smoke generated by industrial activities within the immediate I2-7 i i Ij I 1 j t V 8-Z ~ r w sr 7 i E rf.12 n M q i 7 ! Y w O 'j 3 i r S ^ ^ ° KrTw gaQTa E 3 zE zE ZE CE' rn 80 70 •♦j a Jq 7 f: Y 2 ; i w r,; r ll) L ~ w ~ C a m °pR m m rim ICI ~S L. 9 3 Z N F M O U 'G Y - ~i N ~ r 0 ^ % 1i M d ~7 J ^ c c ' r 1 S 3 Cy~ Z ee ro I~ co 4 y w E~ ~ N f~l J o z o 00 `~_i ? ~ ale x C` C ~ q s p Y ~ z ? : Z r Z t z r K. q n o ^ p. Y p. L97` r K loll a~ day_~ y X~ w p 7r ~ aQ `♦4 w ~ P 3 y ~i s ~ C M i !f 1 I y EXHIBIT III I i I COMFARATIVE NOISE LEVELS f tyPlcal decibel (dgA) values countered in daily life and r Rustling leaves dBA Room in a quiet dwelling at midnight 20 i Soft whispers at five feet 32 I Men's clothing department of large store 53 34 Window air conditioner 53 Household idepartment h of large store 55 Busy restaurant 60 62 Typing Pool (nine typewriters in use) 65 65 Vacuum cleaner In private residence (at 10 feet) 69 Ringing alarm clock (at two feet) ? Loudly reproduced orchestral music in large room 82 1 Over 85 dBA beafnninQ of hearing damaoe if orolenged m.. d8A' Printing press plant (medium site automatic) Heavy city traffic 86 Heavy diesel -Propelled vehicle (about 2S feet awa 92 Air grinder Y) 92 Cut-off saw 95 Home lawn mower 97 Turbine condensor 97 150 cubic foot air compressor Banging of•steel plate 98 Air hammer 700 Jet airliner (5r>D feet overhead) 700 107 115 Source: IMPACT OF NOISE ON PEOPLE, U.S. Department of Transportation, Federal Aviation Admfnistration, May 1977. 2-9 I I ~l V' i Ol-Z x f• Y ~y i ib y ~ 1 ~ e r i E 6 i II ~ i ` w f ATTACiiMENT 3 Minutes DRAFT Historic Landmark Commission October 16, 1989 The regular meeting of the Historic Landmark Cc-amission of the City of Denton, Texas was held at 5:00 p.m., Monday, October 16, 1989, in the Planning Conference Room of the Municipal Building at 21S E. McKinney. Present: Mike Cochran, Judith Abbott, W.A. Barker, Gaylen Fickey, Rita Holcomb, Bullitt Lowry, / Tom Polk Miller, and Janet Shelton Absent: Richard Hayes Present from Staff: Frank Robbins, Executive Director for Planning and Development; Elizabeth Evans, Planning Administrator; Harry Persaud, Senior Planner; Joe ;Morris, Assistant City Attorney; and Donna Baker, Secretary E Chairman Cochran called the meeting to order. Consider approval of the minutes of the regular meeting of September 11, 1989. € Mr. Lowry moved to approve the minutes of September 11, 1989. Seconded by Mr. Barker and unanimously carried (7-0). lI, Hold a discussion on the proposed historic airport at Hartlee Field Road. STAFF REPORT: Ms. Evans reported that there is an 1 existing museum at the Hartlee Field Airport. Ms. Evans stated the applicants would like to restore the airport and construct permanent homes on individual lots. She reported that though the property was located outside the city limits, it was still-in the extraterritorial jurisdiction (ETJ) and the city had control over it. The City does not require the property to be zoned but does require landowners to meet subdivision and platting requirements. During the platting process, the City notifies the landowner of improvements that will be { required. Ms. Evans stated that the applicants did not want to make the required improvements for the streets and sidewalks. Ms. Shelton asked if the applicants wish .i live at the airfield. Mr. Cochran said yes. He added that they arc currently living at the airfield in Justin. f Due to the new Alliance Airport in Fort Worth, the applicants are now required to move their planes. 3-1 11 ilLt= Minutes DRAFT October 16, 1999 Page Ms. Evans stated that Dwayne Jone3, with the Texas Historical Commission, said the Historic Landmark Commission's jurisdiction was to the city limits. Ms. Abbott stated that she believed the Commission had jurisdiction in the ETJ also. Mr. Robbins explained that the city cannot regulate buildings in the ETJ. The jurisdiction of the city is limited around the airport as well. Mr. Lowry asked if Hartlee Field was a public airport. Ms. Evans said no. Mr. Hill, one of the applicants, explained that there are two types of airports. The first is public airports that any person would have access and the second is private airports that are restricted. Private airports are individually owned and no the can use the airport without prior approval from the owner. Mr. Lowry asked if someone would need prior approval from the owner before they could land at the airport. Mr. Hill said ves, if the owner chose to, the owner could deny the pilots request to land. Ms. Aobott stated that she thought Hartlee Field was a public airport. Mr. Hill reported that it used to be a public airport but was then bought by J Individuals who chose to have it become private. i J Mr. Fickey arrived. Mr. Cochran stated that since the property was in the ETJ, there was a possibility that it may eventually be brought into the city limits. Ms. Abbott asked Mr. Hill if he was interested in getting on the National Register. Mr. Hill said yes. Mr. Cochran agreed that the airport should be on the National Register. Mr. Lowry also agreed and felt the airport should be preserved. The Commission agreed. Mr. Lowry asked Mr. Hill how long the airport has existed. Mr. Hill stated that in his research, he j found facts going back to the 1930's though it was i i 3-2 i i1 HLC ;Minutes October 16, 1989 Page 3 DRAFT difficult to get information on the airport prior to the 1930's. lie added that his plane was built in 1919 and gave a brief history of his plane. Ms. Shelton asked if problems with the city would be relieved if the applicant got on the National Register. Mr. Cochran st•vted that It may help. Ms. Holcomb asked if the Commission could decide based on the policies of the 1930's. Mr. Lowry stated that there were none at that time. Mr. Barker asked if the homes along Hartlee 'field Road had curb and gutter. Ms. Evans said no, not on Hartlee Field Road but on other roads there ire. i Mr. Robbins stated that a bracket law may be done but he added that the bracket law would allow the applicants to be exempt only to streets and sidewalk improvements. Mr. Lowry moved to recommend that the Historic Landmark Commission accept and view, with Interest, j an application for 'ational Register. Seconded by I Mr. Barker and unanimously carried (8-0). Ih { 'I it 19S7x I I i I i 3-3 8 l I ~h ORDINANCE NO. I AN ORDINANCE OF THE CITY OF DENTON, TEXAS, AMENDING ARTICLE 4.04 OF DIVISION I OF CHAPTER IV OF APPENDIX A OF THE CODE OF ORDINANCES TO PROVIDE THAT NO SIDEWALKS SHALL BE REQUIRED FOR DEVELOPMENTS ALONG CERTAIN AIRPORT RUNWAYSS AND PROVIDING FOR AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINSt SECTION I. That Article 4.04 (Q) (2) of Chapter IV of Division I of Appendix A of the Code of Ordinances is amended by adding a now subparagraph (c) to read as followst (c) Internal and perimeter sidewalk requirements shall not apply to a tract of land than (i) is dividsd into lots larger than one acres (ii) abuts any part of a grass aircraft runway which is no longer than 3,000 feett and (iii) abuts an airport that contains buildings of historic significance used prior to or during World War II. SECTION IV. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of _ , 1989. RAY STEPHENS, MAYOR ATTESTS JENNIFER WALTERS, CITY SECRETARY i BYS APPROVED AS TO LEGAL FORMS DEBRA ADAMI DRAYOVITCN, CITY ATTORNEY 1 ~,.y.., ~ BYi 89/63 E f i I i i f i t i y;n DATE: 11/07/89 / I1 CITY COUNCIL REPORT FORMAT r ICJ I TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: PRELIMINARY PLAT FOR LOf 1, BLOCK A OP TILE PUTT-lUTT GOLF AND GAMES ADDITION RECOMMENDATION: The Planning and Zoning Commission recommends approval. (4-0) SUMMARY: Tnis is a 2.00 acre tract located south of McKinney Street (FM 426) and directly west of Planned Development No. 41. It is in the city and County of Denton and is shown in the M. Yoachum Survey, Abstract 1442. BACKGROUND: Tne property is zoned agricultural (A), with a S;)ecific Use permit permitting a miniature golf course. Development of the course, and related parking and a clubhouse, is anticipated. A General Develop- ment Plan for the larger, contiguous tract, of which this tract is a part, has been approved by the Planning and Zoning commission. City services and facilities, including water, gas, sanitaiy sewer, telephone, electrical, and solid waste, are available to this 2 acre i site. Tne plat conforms to the minimum requirements of the Denton Subdivision and Land Development Regulations. E PROGRAMS, DEPAR'r&;NTS OR GROUPS AFFECTED: N/A FISCAL IMPACT: An addition to the tax base of the City of Denton. 4Respect lly submitted: ger V Prep ared by: Approved: I G. Owen Yost, ASLA Frank H. Robbins, AICP Uroan Planner Executive Director ~ Planning and Development i 34279 I I 1 ATTAC MENT 1 P 89 025 IBM w~ -L1E1~SiY J a rusur 1_}L_~1c--i ~ ~ ~ TIM ~ . I a L~ ~ u s lieu • J •J• a SCALEAA" DATE { i ~ 1 k I 1I i , 0 .1 ATTACH`lENT 2 1 UTT PUTT GOLF S GAMES 1 LOT 1, KOIX 0 1I4PttfM WR, CA4 O" C"r Atl6T^!OW jONIN f j Cabo 6 We IU r.al t ,a 9f- °!J A! r.rwaa ZONING - .9 mm' $ ti ZONING 7' Ox. I ~yt/~ MtN INNfY SREEt flly 2'- ..+...r~. "'Oe"o ,,x, w la ry+~ i ~-~L 6 100" v 41, aI 1 1 ~i r• 1 ~•itl. ~.rr ~A ~ i • - .x~ 100. b-~rx,car - _ . _ uta~: 11 LOW M~ 1 u P, •1ea u .•r0= ■ raw! ZONING ~ ZONING i [ 07 1, 8t 0 A 1 _-AL. - 2.000 ACAEf (I/ r M 14'21'OY • ~.Nw 6 "Leer 0 -+rr ` AO ZONING r Mr i 1r `w 0ltASL Whal'1448 TPOPLEX ENGINEERING CONSULTANTS ORNER / OEVELOPER U'trMe /SCOTT 0. CAMPBELL a ~ I" oeM ,m. Two = ' Pl 3037 OAKSHIAE Aa - Atpt St ~n r«nt.nwv IP.AT . FOR Atria OKV OENTON, TEXAS 76201 111.0.0+iY01Tw0 a-.~rnttn/ PUTT-PUTT GOLF AND GAMES ADDITION A- • IiKVIO LIPS LOT t, BLOCK A 1617)362-9270 -T- • folewma LIPI Ili" ► TRY Or 1.000 AGMs IM TN j M IIUPr10 0. n9"p{" Plhtr, YOTi4CT W980 1048 M • Ipvr hie U^ 0^ T V Lint his SLAL! OAT! J'w Cpro trig !O OCT I$ "Nsom oKam, ~s I PRELIMINARY PLAT a ICI i j ATTACHMENT 3 i Paz Minutes DURAFT October 25, 1989 Page 3 Iv. Putt-Putt Golf and Games Addition A. Consider approval of a General Development Plan for Landy L. Mulkey on a 64.584 acre tract located on the south side of McKinney between Bellaire and Cardinal Streets. STAFF REPORT: Mr. Yost presented the staff report (attached). PETITIONER: Bud Hauptmann, Metroplex Engineering, stated that he represents Mr. Mulkay and is available to answer questions. RECOMMENDATION: Mr. Yost stated that the Development Review Committee recommends approval. DECISION: Mr. Glasscack moved to approve the General Development Plan for Landy L. Mulkey on a 64.584 acre tract. Seconded by Mr. Kamman and unanimously carried (4-0). ! B. Consider recommending approval of the preliminary plat of the Putt-Putt Golf and Games Addition, Lot i, Block A. E STAFF REPORT: Mr. Yost presented the staff report f (attached). pETITIONf,$: Mr. Hauptmann stated that he is available to answer questions. RECOMMENDATION: Mr. Yost stated that the Development Review Committee recommends approval. DLU=_U: It was moved by Mr. Glasscock, seconded by Mr. Kamman, and unanimously carried (4-0) to recommend approval of the preliminary plat of the Putt-Putt Golf I and Games Addition, Lot 1, Block A. j V. Consider recommending approval of the preliminary plat of the Searls Addition, Lot 1, Block 1. STAFF REPORT AND RECOMMENDATION: Mr. Yost presented the staff report (attached) and slides of the site to the Commission. 1 3-1 i i t v.rr i ATTACHMENT TO MINUTES aetr DATE: 10/21/89 P PLANNING AND ZONING COMMISSION REPORT FORMAT TO., Planning and Zoning Commission FROMs G. Owen Yost, Urban Planner SUBJECTS PRELIMINARY PLAT FOR LOT 11 BLOCK A OF THE PUTT-PUTT GOLF AND GAMES ADDITION. RECOMMENDATION, The Development Review Committee recommends approval. 1 SUMMARY, This is a 2.00 acre, tract located south of McXinaey St. (F. M. 426) apd__djr.eccly west of Pleased Development No. 41. It is in the City j and County of Denton -ind is shown in the M. Yoachum Survey, Abstract 1442. BACKGROUND: E ; The propert7 is toned agricultural (A). with a Specific Use Permit permitting a ministare golf course. Development of the course, and related parking and a clubhouse, is anticipated. City services and facilities, including water, gas, sanitary sewer, telephone, electricals and solid waste, are available. -J The plat conforms to the minimum requirements of the Denton Subdivision and Land Development Regulations. I I 34278 j I 3-2 1 F 44j 1 ~I 4 I b 1 i i i I J I i i I ~I I I i I DATE: 11/07/89 CITY COUNCIL REPORT FORMAT TO: Mayor and Members of the City Council FROM: Linyd V. Harrell, City Manager SUBJECT: PRELIMINARY PLAT OF LO'I 1, BLOCK 1 OF THE SEARLS ADDIT ON RECOMMENDATION: The Planning and Zoning Commission recommends approval. SU10"Y: This is a 1.899 acre tract located adjacent to the I-35W service road, directly north of Prairie Street, and east of the I GC&SF Railroad tracks. It is shown in the E. Fuchalski Survey, Abstract 996. BACKGROUND: i - The property is zoned light industrial (LI), and development as a dealership for heavy equipment is anticipated, I City services and faciltttes, including water, gas, sanitary sewer, telephone, electrical, and solid waste, are planned for or are available. The water pressure does not conform to Article 4.07 of the Subdivision and Land Development Regulations, However, the situation conforms to Article 4.01 (B) in that the need for a specific water pressure was not created by the applicant, To adhere 1 to the intent of the regulation of having adequate fire protection, the applicant has agreed to note on his final plat whether[ 1. A water line proposed by the Endres Addition is in place, and will be extended to serve the Searle Addition. 2. Plana to protect the building via a sprinkler system have been contracted for, and are acceptable to the City of Denton. A building permit will not be issued until one of these two options is in place. The plat conforms to the minimum requirements of the Denton Subdivision and Land Development Regulations, with the condition ~ noted above. PRJGKAMS, DEPARTMENTS OR GROUPS AFFECTED: N/A Ilk } rya f I Searls Addition Nuvember 7, 1989 Page 2 FiSCA PA`rt An addition to the tax base of the City of Denton. i Respectfully''submitteds v Lloja`y, Harre City Manager Prepared byt I I ' to"O" Z`. Owen Yost - i urban ?lanner I I Approveds Frank H. Ru bins AICp Executive Director f Planning and Development 2026k 1 f I I a ATTACHMENT 1 h P 89 027 Ai GeV,. • 9s OAK ~s SITE r PRARIE PSI IF -4 'i i aQQ C i W AIRPORT 119 ! M I I , i SCALE NJN~ DATE I i i ' ATTACHMENT 2 EARLS ADDITION , ~ ti~R 1. :'."!i"" t•`~` tOMt liM1 IIIOVIrf/ 4 '~rI\: 1 •~r 1 ''I 1.11115 • 4 1 Ii r' rg ,,1 ' 'tom/ tOl@ IIMT ~ ~e I r r.r rr .Iwr r, r.r i I H7r , - , r Y 1 • N9. WIMi /K.~ ~~~11~` N.N•Y 1•.M NYI 1 t tmb Lit" pow" I L1N "fill IN "I tln l WA" N Worm, too M/ In Ill LAW 1"91111 w11 L• 14wU 1 rAsu I I1M1'./ 010.1 rmr, rw1 row ►IlfllMIAAY KAY I NANNE7T L NAlM,iNQ !EARLS ADOITION OOwwLnIN t1IMA W t f ArvtYOAA w unrnl N 111 1611 N N1tll 1 tf1r011, "us osto P" pow Slav" PRELIMINARY PLAT i I Il ♦ I ATTACHMENT 3 Q U1 1 s PaZ Minutes October 25, 1989 Page 3 Iv. Putt-Putt Golf and Games Addition A. Consider approval of a General Development Plan for Landy L. Mulkey on a 64.584 acre tract located on the south side of McKinney between Bellaire and Cardinal Streets. STAFF REPORT: Mr. Yost presented the staff report (attached). PETITIONER: Bud Hauptmann, Metroplex Engineering, stated j that he represents Mr. Mulkey and is availabl( to answer questions. RECOMMENDATION: Mr. Yost stated that the Development Review Committee recommends approval. i Q.ECISION: Mr. Glasscock moved to approve the General Development Plan for Landy L. Mulkey on a 64.684 acre tract. Seconded by Mr. Kamman and unanimously carried (4-0). S. Consider recommending approval of the preliminary plat of the Putt-Putt Golf and Games Addition, Lot 1, Block A STAFF REPORT: Mr. Yost presented the staff report (attached), PETITIONER: Mr. Hauptmann stated that he is available to answer questions. RECOMMENDATION: Mr. Yost stated that the Development Review Committee recommends approval. DECISION: It was moved by Mr. Glasscock, seconded by Mr. Kamman, and unanimously carried (4-0) to recommend approval of the preliminary plat of the Putt-Putt Golf and Games Addition, Lot 1, Block A. f V. Consider recommending approval of the preliminary plat of the / Searls Addition, Lot 1, Block 1. STAFF REPORT AND RECOMMENDA1I0N: Mr. Yost presented the staff I { report (attached) and slides of the site to the Commission. 3-1 I i PGZ Minutes DRAFT l October 25, 1989 Page 4 M I He said that the Development Review Committee Recommends approval with the condition that it be noted on the final plat that the applicant whether; 1. A water line proposed by the Endros Addition is in place, and will be extended to serve the Searls Addition. 2. Plans to protect the building via a sprinkler syotom have contracted for and are acceptable to the City of Denton. A building permit will not be issued until one of these two options is in place. DECISION: Ms. Kiker moved to recommend approval of the preliminary plat of the Snarls Addition, Lot 1, Block 1 with the condition. Seconded by Mr. Kamman end unanimously carried J 4- 0) . 1 1 I~ { I I . I 3-2 t ATTACHMENT TO MINUTES DATE: 10/25!89 PLANNING AND ZONING COMMISSION REPORT FORMAT TO: Planning and Zoning Commission FROM: Owen Yost, Urban Planner SUBJECT: PRELIMINARY PLAT OF LOT 1, BLOCK 1 OF THE SEARLS ADDITION RECOMMENDATIONt The Development Review Committee recommends approval. I SUMMARY: This is a 1.899 acre tract located adjacent to the 1-35H service road, directly north of Prairie Street, and east of the GC6SF Railroad tracks. It is shown in the E. Puchalski Survey, Abstract 996. BACKGROUND: The property is coned light industrial (LI), and development as a dealership for heavy machinery is anticipated. City services and facilities, including water, gas, sanitary sewer, telephone, electrical, and solid waste, are planned for or are 1 available. The water pressure does not conform to Article 4.07 of the Subdivision and Land Development Regulations. However, the situation conforms to Article 4.01 (B) in that the need for a specific water pressure was not created by the applicant. To adhere to the intent of the regulation of having adequate fire protection, the applicant has agreed to note on his final plat whether 1. A water line proposed by the Endres Addition is in place, and will be extended to serve the Searle Addition. 2. Plans to protect the building via a sprinkler system have been contracted for, and are acceptable to the City of Denton. A building permit will not be issued until one of these two options is in place. The plat conforms to the minimum requirements of the Denton Subdivision and Lend Development Regulations, with the condition noted above. 3-3 2026k I I j I i i ~ I I 11 oil r Ii i i 4 2651L-1/3689 q NO. AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES; PROVIDING FOR THE EXPENDITURE. OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE.. r~ WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase of necessary materials, equip- ment, supplies or services in accordance with the procedures of state law and City ordinances; and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the "Bid Proposals" submitted therefor; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. That the numbered items in the following numbered bide oTr materials, equipment, supplies, or services, shown in the "Bid Proposals" on file in the Office of the City's Purchasing Agent filed according to the bid number assigned thereto, are hereby accepted and approved as being the lowest responsible bids for such items: BID ITEM NMBER N0. VENDOR AMOUIJT 1029 IIYDROTF.X IRRIGATION SUPPLY _ $ 25,584.89 i - I I SECTION 11. That by the acceptance and approval of the above numbered-11ems of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materiels, equipment, supplies or services in accordance with the terms, specifications, standards quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents. SECTION III. That should the City and persons submitting approved- ena accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto; provided that the written rontract is in accordance with the terms, conditions { specifications, standards, quantities and specified sums containej in the Bid Proposal and related bid documents herein approved and accepted. SECTION IV. That by the acceptance and approval of the above number-eTltems of the submitted bids the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein. SECTION V. That this ordinance shall become eifective immediate y upon its passage and approval. PASSED AND APPROVED this day of , 1989. i ~`JI Fuy-5'1'Emfg-t mm~ ATTEST: JENNUER PALTERS, CITY ECR :T Y APPROVED AS TO LEGAL FORM: DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY BY: PAGE TWO E DATE: NOVEMBER 7, 1989 CITY COUNCIL REPCRT TOs Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECTS BID #1029 - IRRIGATION SUPPLIES FOR DENIA PARK RECOMMENDATION: We recommend this bid be awarded to the low bid of Hydrotex Irrigation Supply, at $25,584.89 as shown on the tabulation sheet. We also recommend that all supplies be shipped or delivered at one time allowing for the terms of payment to reflect a 2% by the 10th discount ($511.70), for a net total of $25.073.19 as bid by Hy6rotex. i SUMMARY: This bid was ,ent to all of our prospective irrigation suppliers and was advertised. We received three complete bids and one partial bid as shown. The Parks and Recreation Staff have also recommended this award, BACKGROUNDS Tabulation Sheet and Memo PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Parks and Recreation Department, Denia Park, and Citizens of Denton i FISCAL IMPAM Bond Funds 436-031-0088-8703 and there is no additional impact on the General Fund. Respec fully submitted: Lloy Harrell City Manager I Prepared byt , amp: , Marshall fiitP Purchasing Agent k Approved: me M 'J. Marshall itles urchasing Agent 019.DOC f ~as ;ra I~ to to - - - - - - - - - - - - - - F-I ti -)o 0 ti -----r N ~O O O H ~ ~ M H H ro ~ H K y v, b M rb C7 ~O ci r~ Li M C+ [ z to ~ Fi ~ Ut H z %D to z i ~ I ddO H Lrl C xxG k o Ul 7 b 110 ~ N o w ~ t00~ roro~ k00 x z o co N e - - - - - - - - - - - - - - o 1 zz ~ ~ M ~ y b y w i tzJ w O ~r~J I-j ro t H M K~ N - - - - - - - - - - - - - - - - - - - - - - w o N N M yd ' M N C b 2' r~ V rA co 13 o ti 00 { co ~ v N N N y H N Ln 'Z r"J W ~ In m i ~+nrn rr. 6 I.sa..: DO t n Moon CITY of DENTON, TEXAS Civic Confer/ 321 E. McKinney/ Denton, TX 76201 M E M O R A N D U M a f TO. John Marshall, Purchasing Agent PROM: Bob Tlckner, Superintendent of Leisure Services ~ DATE: November 1, 1989 k SUBJECT: Denia P-rk Irrigation Bid 11029 We have reviewed the bide received on Rid 11029 for irrigation matertal3 for the Denia Park athletic field renovation, we recommend the low bid of Rydrotex Irrigation Supply of Dallas as the low bidder at $25,073.19. Other bidders were: Dentex Supply $25,684.24 Pipe n Reads $280452.84 Davis Pipe Partial Bid $597.00 Please advise if more information is necessary. Robert R. Tlckner PARXS097 I ~ r t i I :'._z /Ytztc'outcl ~r'ol~~< Ttetl{rl.,a/tt~a:4~ ?!'innet Denton Parka and Recreation / Denton, Texae I fef 7J aee•8St7O Al t H44 i ;LIZ I II MIZE= r ' mlijaml I I 114 I i s Oltl. NO.~ AN ORDINANCE CCEPTING THE OF CONTRACTS AFOR PUBLICOWORi<STOREMPROVE ENTS?IPROVIDING FORWTHE EXPENDITURE OF FUNDS THEREFOR) AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City has solicited competitive bids for the constructioreotived and tabulated improvements in accordance with the public works or City ordinanceai and procedures of state law and WHEREAS, the City Manager or a designated employee has received and recommended that the herein described bids are the lowest responsible bids for the construction of the improvements described in the bid invitation, bid pro works or plans and specifications therefore] NOW, THEREFORE proposals and THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINSt BECT- I-ON 1_ That the following competitive bide construction o! public works or improvements, as described in the "Bid Invitations" for the attached hereto are herebyo ac ept'edo and approved sas° b ing ithe lowest responsible bidat i RID NLnrarn ~4__-1 CONT Et~rnn 9976 Cajun Contractors, Inc. $ 14 8,8 48,8 1013 Sunmount Corporation $ 00.00 1020 Lupton Painting Company $ 85050500 0.50 SECTION it That the accetance nd g 85,.00 and the approval of the above competiti- v d shall not Constitute aacontract between the City person submitting the bid for construction of such public works or improvements herein accepted and a p person shall comply with all requirements specifi d 1n theiNotice to Bidders including the timely execution of a written contract and furnishing of performance and payment bonds, after notification of the award of the bid, i I i 1 b "QUO execute a1 r Ir 8 sarhat the city Manager is hereby construction of the publwritten cont for the errmance Of t ic works orrImpr vemelts in acco dance with the bids accepted and approved herein, provided that such contracts are made in accordance with the Notice and Proposals, and documents relatin conditions, plans and specificationaers anda to rdifyin Bidders Bld specified sums contained therein. 4 the terms, quantities and hq=IO Iy, That upon acceptance and a competitive bids and the execution of contracts works and im rovement as authorized hereinprthe Citthe above for the p public hereby authorizes the expenditure of funds in the manner and innthe amount as specified in such approved bids and authorized contracts executed pursuant thereto. I ~i.41r11GN V immediately upon Its passage this ordinance shall become effective passage and approval. PASSED AND APPROVED this the 7th day of March, 1989. RAY STEPNENS, MAYOR € ATTESTi JENNIFER WALTERS, CITY SECRETARY APPROVED AS TO LEGAL FORM1 DEBRA A. DRAYOVITCN, CITY ATTORNEY i i BYi i i Page 2 I ~ l ~ 4 DATE: NOVEMBER 7, 1989 CITY COUNCIL REPORT TO. Mayor and Members of the City Council FROM: Lloyd 11. Harrell, City Manager INSTALLATION SUBJECT: OFD h9976 - WATER WATER PUMP 43A, AND MISCELLANEOUS REHABILITATIONS r-~ RECOMMENDATION: Item IA - We recommend this bid be awarded to Cajun Contractors, Inc. of Baton Rouge, Louisiana, with offices in Dallas, Texas, for the amount of $148,800.00. We also recommend that Section B & C be rejected. SUMMARY: This bid is for the installation of a recently bid and purchased raw water pump and some other repairs and modificr-tions. This bid has been reviewed and approved by the Utility Board on October 24, 1989. BACKGROUNDi Public Utility Board Agenda, Public Utility Board Minutes, and Bid Tabulation Sheet PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: City of Denton Municipal Utilities and the Citizens-of Denton FISCAL IMPACT: There is no additional impact on the City of Denton General Fund Respect lly submitted: oy Harrel Cit Manager Prepared by: AN : oht. : Purchasing Agent Approved: I I n Mal 2itla l Purchasing Agent 019.DOC I November 7, 1989 CITY COUNCIL AGENDA ITEM TO: MAYOR AND MEMBERS OF THE CITY COUNCIL FRUM: Llcyd Harrell, City Manager SUBJ: CONSIDER ORDINANCE APPROVING BID OPENING #9976 TO CAJUN CONSTRUCTION COMPANY FOR PART A, INSTALLATION OF RAW WATEk PUMP #3A AND MISCELLANEOUS REHABILITATION. RECOMMENDATION: The Public Utilities Board, at their meeting of October 24, 19890 recommended to the City Council award of Part A, Installation of Raw Water Pump 3A a d Miscellaneous Rehabilitation, of Bid #9976 in the amount of $14800 to Cajun Construction Company, and rejection of all bids for Pdrt B, Water Line Cleaning, and Part C, Pipeline Cleaning. i SUMMARY: Bids were opened October 12, 1989. The results are shown on the bid summary attached. Part A Installation of Raw Water Pum"3A and Miscellaneous e a a on Cajun Construction Company, of Baton Rouge, Louisi na, (also a Dallas office) is the lowest qualified bidder at $148,000. Their bid is contingent upon receiving a contract extension time for late switchgear delivery. They have verbally indicated that they can meet a June I, 1990, deadline (approximately a 60 day contract extension time), which is equivalent to the least amount of delay requested by the other bidders. _ Part B - Water Line Cleaning facilities Red River Construction Company, of Dallas, Texas, is the lowest ~i qualified bidder at $215,000, which is contingent upon receiving a contract extension time of approximately 60 days (April 15, 1990). Otherwise, the bid is $225,000, and the lowest qualified bidder becomes Montauk Services, Inc. with a bid proposal of $2170000. that they coare ntractt extension Interested time even lndicate, Montauk has their verbally offered to them. Part C- Pipeline Cleanin Montauk Services 000 In(no c., is the lowest qualified bidder, with a proposal v I i i i i CC Agenda Item Page 2 BACKGROUND: The Water Utility has been in the process of increasing the capacity of the Water Production facilities to 30 MGD from 24 MGD. This requires improvements to several facilities: 1. Raw water pumps 2. Raw water transmission mains 3. Water treatment plant (completed) 4. Distribution pumps (completed) High service pump N6 installation was completed last spring. Expansion of the water treatment plant was completed last fa17. The contract for purchasing another raw water pump was approved last miscellaneouss improvements bto dtheYeraw wate0recember 19ti Some transmission mains are yet to be accomplished. Pump station and During design of the water treatment plant, and raw water pump station improvements, Freese 8 Nichols reported that the internal condition of the raw water transmission mains may inhibit their capacity. Over tine, silt, clamshells, and other lake debris tend to settle cn the pipe bottom and accumulate on the top and sides. The resulting buildup tends to reduce the cross sectional area and to increase the pipe roughness. The result 1s lowered capacity, Mechanical cleaning of the line, sometimes referred to as "pigging" the line, will remove the debris and restore a significant amount of the original capacity. Field tests have indicated a roughness coefficient (C value) of 90. New concrete has a C of 140. Pigging w l should restore the pipe to a C. of 120. This will increase the capacity from 28 MGD to about 32 MGD. The capacity over 30 MGD will provide additional time before pigging will again be required. Based upon the 1990 Utility Department Planning Forecast, recent o perating conditions and the current growth rate, the current 28 MGD raw system capacity be should The wwell line iffor cothree nditionse years. unusual or develop, Therefore, the installation of the cleaning facilities and accomplishment of the cleaning can be postponed for a couple of years. f PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Citizens of Denton, Denton Municipal Utilities, Cajun Construction Company, and Freese 8 Nichols, Inc, i i t Y d k CC Agenda Item Page 3 FISCAL IMPACT: The total bid amount of $393,000, is greater than the amount budgeted of $310,000. When consideration is given to the pump purchase engineering fees, etc., then an additional amount of $233,000 is needed. By not awarding parts B and C, the budgeted amount is $11,200 eater than the amount required. A detailed funding analysis is provided on Exhibit 111. Resp fully submitted, a e , ager i ~ Prep red/Ap ove by, / Ii. E. e son, xecu ve rec or Department of Utilities i Exhibit I Bid Summary II Letter of Recommendation III Fund Analysis IV Project Location Map Y Ordinance VI PUB Minutes of October 24, 1989 6557U:6-8 I j i JI 4 October 24, 1989 PUBLIC UTILITIES BOARD 8 AGENDA ITEM TO: CHAIRMAN AND MEMBERS OF THE PUBLIC UTILITIES BOARD FROM: R. E. Nelson, Executive Director of Utilities SUBJ: CONSIDER BID OPENING 09976 TO CAJUN CONSTRUCTION COMPANY FOR PART A, INSTALLATION OF RAW WATER PUMP 03A AND MISCELLANEOUS REHABILITATION, RECOMMENDATION: Freese d Nichols, Consulting Engineers, and Staff, recommend award of Part A, Installation of Raw Water Pump 3A and Miscellaneous Rehabilitation, of Bid #9976 in the amount of $146,800 to Cajun Construction Company, and rejection of all bids for Part B, Water Line Cleaning; and Part C, Pipeline Cleaning, SUMMARY: Bids were opened October 12, 1989. The results are shown on the bid I summary attached. Part A - Installation of Raw Water Pump 03A and Miscelle e a a on neous Cajun Construction Company, of Baton Rouge office) is the lowest qualified bidder at L$148,000. (Theirs bidlIs j contingent upon receiving a contract extension time for late switchgear delivery. They have verbally indicated that they can meet a June 1, 1990' deadline (approximately a 60 day contract extension j time), which is equivalent to the least amount of delay requested by the other bidders, Part B - Water Lima Cieanin Facilities Red River -Construction Company, of Dallas, Texas, is the lowest qualified bidder at $215,000, which is contingent upon receiving a contract extension time of approximately 60 days (April 15, 1990), Otherwise, the bid is $225,0000 and the lowest qualified bidder becomes Montauk Services, Inc,, with a bid proposal of $217,000. Montauk has verbally indicated that they are not interested in reducing their bid, even with the same contract extension time offered to them, Part C -Pipeline Cleaning ' Montauk Services Inc., is the lowest qualified bidder, with a proposal of $30,000 (no contingencies). I j I t E PUB Agenda Item Page 2 BACKGROUND: The Water Utility has been in the process of increasing the capacity of the Water Production facilities to 30 MGD from 24 MGD. This requires improvements to several facilities: 1. Raw water pumps 2. Raw water transmission mains 3. Water treatment plant (completed) 4, Distribution pumps (completed) Nigh service pump 06 installation was completed lest spring, Expansion of the water treatment plant was completed last fa11. The contract for purchasing another raw water pump was approved last spring. This pump will be delivered by December 1989. Some miscellaneous improvements to the raw water pump station and transmission mains are yet to be accomplished, During design of the water treatment plant, and raw water pump station improvements, Freese b Nichols reported that the internal condition of the raw water transmission mains may inhibit their capacity. Over time, silt, clamshells, and other lake debris tend to settle on the pipe bottom and accumulate on the top and sides. The resulting buildup tends to reduce the cross sectional area and to increase the pipe roughness. The result is lowered capacity. Mechanical cleaning of the line, sometimes referred to as "pigging" the line, will remove the debris and restore a significant amount of the original capacity. Field tests have indicated a roughness coefficient (C value) of 90. New concrete has a C of 140. Pigging shoul he pipe 20. This l capacity f om 28tMGD to about 32CMGOf 1The capacity iover130r MGO wilt provide additional time before pigging will again be required. Based upon the 1990 Utility Department Planning Forecast, recent o pera ting'condItions and the current growth rate, the current 28 MGD raw for two The wwell line unusual rcothree nditions more years. develop, Therefore, the installation of the cleaning facilities and accomplishment of the cleaning can be postponed for a couple of years. PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Citizens of Denton, Denton Municipal Utilities, Cajun Construction Company, and Freese 8 Nichols, Inc, I ~I 7 1 PUB Agenda Item Page FISCAL IMPACT, The total bid amount of =393,000, is greater than the amount budgeted ofgi531nee0r},000, when consideration is given to the en ng fees, etc., then an additional amount of u$233,000 ais needed, By not awarding parts 8 and C, the budgeted amount is $111200 greater than the amount required. A detailed funding analysis is provided on Exhibit III. Aespectfull su ltted, e s n, xecu ve ~ ~ Director of Utilities Prepared by, I a , I J ee4son, ng neer~ng Administrator Approved by, j am, rec or o water/wastewatery~' Its Exhibit I 61d Summary II Letter of Recommendation III Fund Analysis IV Project Location Maps j I 6529U:5.8 i ~i r VII 1 ' 1 I EXCERPT FROM MINUTES PUBLIC UTILITIES BOARD OCTOBER 24, 1989 7. CONSIDER BID OPENING #1013 TO SUNMOUNT CORPORATION FOR OAK, FRY AND BRYAN SANITARY SEWER AND FRY WATER LINE. Laney made a motion ':o approve Bid 01013 to Sunmount Corporation. Second by Thompson. All ayes, no nays, motion carried. 8. CONSIDER HID OPENING 19976 TO CAJUN CONSTRUCTION COMPANY + % FOR PART At INSTALLATION OF RAW WATER PUMP 13A, AND MISCELLANEOUS REHABILITATION. , Frady made a motion to approve Bid #9976 to Cajun Construction Company. Second by Thompson. All ayes, no nays, motion carried. 9. CONSIDER BID OPENING #1020 FOR THE PAINTING AND REPAIR OF E THE HIGH SCHOOL ELEVATED STEEL STORAGE TANK. Laney made a motion to approve Bid #1020 for the painting and repair of the High School elevated steel atorage tank. i The motion was seconded by Thompson. All ayes, no nays, motion carried. l I I i I i { I I E Il 11 Y.$ L I") ~ ~J P UI ► I.-1 I'J I ♦ I T` C+ .Z! ~in n m m Q an d m ri. i- I I n v 1 n m o c+ 1 6 Z a _I•• 101 1 11 Z f l t -L` 1 I 'j• d D O m n m fcc r fC- r- r' r' I i m nl d~ N CppT C -1 --1 2~ {C~~ S~ ~ O 13f ~ ~ ~ i-.11 s C y O 233ZZ 23 3 i -mjl V VI 1 1 n I O I _J r 1 4I 1 6 3 1 I ~ ]ntl i T ♦7. 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[■L IYJWJ a„..a i i E. wa'y' I S r r F rrr aa K r x GOP Y~' R 4 K~Ek~ ~f11 ~ Y loll, p Fyy p 1 Flo iN i r . oil b R ~s oil 0 Pip d got ' I ~F5 I W Ws tj 60.6 91 Q 3M 6 9-B T -100 II` r~ e 1040H W. rum PL Reese yuiu L NNS.OLL rt WOM L NKWU ►1 AND ~r "SM L OOOC PA A 2ON 1k PL 1. A%TA" 19 0. P ~""'0,05L N~Chols , INC, C AN N. LLlV%041 CONSUETING ENCINIERS r,*MO tWOCK01 NOW11 M. UMONL ►L MICMn L NICHM ►L CAW K GUOM, ►L October 16, 1999 ; X 4 VAKL►L M {44SI L1(Agw, PA. 'On L ►I WW. PL A. W WAD M,1 M{MAtM MO WK FL , 1!O A OOTlOK 01 Mr. C. David Name P.E. ILWi "uurrfl.AA CM K M"It `i04CCaKrl Director of Water and . Wastewater utilities Service Center/warehouse 901-A Texas Street Denton, Texas 76201 R6: Raw water Delivery System Improvements Letter of Recomaendation Bid No. 9976 / FiN No. DTNI7107 Dear Dave: On October 12, 1989 bids were received for improvements to the raw water supply system which serves the existing water treatment plant. The project consist of these parts, as listed below and may be awarded in these separate contracts, A. Installation of Raw Rater Pump 3A and Miscellaneous Rehabilitation a. waterline Cleaning Facilities C, Pipeline Cleaning Our estimated probable cost of construction upon completion of design, for J f Part At D and C were 0131,150, $189,200, and =40,000, respectively for a total estimated cost of $360,650. -11 Seven contractors submitted bids, of which five submitted bids on part A and four on part B, and C. A tabulation of the bade (base and alternate) received are attached. It appears that the contractors who bid on Part A either added money to their base bid to cover anticipated liquidated damages or took exception to the substantial completion date of April 1, 1990. It is our opinion that the lowest responsible bidders are as follows: Part Al Cajun Contractors, Inc. $1460800 Part B; Red River Construction Co. $205,800 ~a i Part C: Mantauk Services, Inc. 8 30,000 Total Parts A, B. A C $384,600 M1110 6 116 4 X111 COWI1PdNTIH111 WOSRPLACSDaM WNW MUNGTOK 11W ?6011 i l / •■f■sa i OCT;-1e-89 WED 162ee FO.N M1dc It 1•s 750,( ;r P03 Mr, C. David Ham, P.E. October 16, 1909 Page 2 ' Base Aid, contingent upon receiving a contract extension' for ls'se switchgear delivery. " Alternate bid 2, contingent upon receiving a contract extension for late delivery of gate valves. ~ We reconnend that award bo made as shown above, and that the substantial delivery time be extended to allow for late delivery of switchgear and gate valves. If the City does not have adequate funds available to award all these parts, it is our opirion that the order of priority is (1) Part A, (2) Part 8 and (3) Part C. If you have any questions or require additional information, please call. Yours very truly, !'BLESS AND NICHOLS, INC. Mike L. Nichols, P.R. Principal ,xcs B.6, Nichols, P.E. i i I i it I I i ' I I i ~ I p • ~A City of Denton Bid Opening; Octoaber 12, 1989 Bid No. 9971/FN No. DTN87107 Alternate Bide Below is a summary of alternate bids submitted on this project. Cajun Contractors, Inc, Base Bid Alternate 1 Part A 5248,800 Part B 224,800 Part C No Bid { Total A a a $373,600 $368,600 i 1 Alternate 1 - If Cajun awarded both A and B, deduct $5,000 from base bid. Montauk Services, Inc. Base Bid Alternate 1 Part A No Bid No Bid Part B $217,100 Part C 30,000 Total B i C $247,100 $242,100 Alternate 1 - If Montauk awarded both 8 and C, deduct $5,000 from base bid. Gracon Construction, Inc. Base Bid Alternate 1 Alternate 2 Alternate 3 Part A $216,000 $195,000 Part 8 285,000 251,000 Total A 6 8 $491,000 $436,000 Part C ~.6,.6.t0,.0,..0, 6_6t0_0_0_ X55 000.0 55 000 Total A, B, 6 C $7,Q90 $557,090 - $501,000 $W, 6" Alternate 1'- If Gracon awarded both A and B, deduct $10,000 from total of A and B. Alternate 2 - If substantial completion of Contract A is extended to June It 1990s deduct $21,000 from Part A and $34,000 from Part B. If substantial completion of Contract C is extended to June 15, 1990, deduct $11,000 from Part C. Alternate 3 • Combination of Alternate 1 and Alternate 2, r r - i III ~ i I14 •>.vygn Y~ I OCT;-16-99 WED 1 6 : 1 0 Re:N M Y da l % l •s P.0 6 Red River Construction Co.. Inc. I - 118e Bid Alternate 1 Alternate 2 Alternate 3 Part A $2390000 $216,000 $215,000 $1920000 Part. B 225,000 201,000 205,800 1810800 Pert C 70 000 45 000 70 000 45 000 Total A, 8 a C $337; 33 $Tff 'M" $7ft,"0 5 Alternates 1 - If Red River awarded A, B and C, deduct 027,000 from Part A, _ $26,000 from Part 81 and $25#000 from Part C for a total lump \ sum contract price for Parts A, D and C of $162,000, Alternate 2 - If Part A completion date is changed to eight weeks after switchgear delivery (approximately 20 weeks after approval of shop drawings), deduct $21,000 from Part A. If Part a completion date is changed to six weeks after valve delivery (approximately 16 weeks after approval of shop drawings), deduct $19,200 from Part B. Alternate 3 - Combination of Alternate 1 and 2. I I I I I I 1 I i I I Ij i t. RAW WATER PUMP NO. 3A INSTALLATION MISCELLANEOUS REHABILITATION FUND ANALYSIS S (X X000 ) FUND SOURCE 88-WP-04 Raw Water Pump Station $200.0 TOTAL FUNDS 5200.0 EXPENDITURES Raw Water Pump 3A (Bid) $148.8 Sub-Total 5148.8 Engineering Design/Bid (Contract) 39.1 Pump/Motor (Contract) 109.6 Sub-Total SL48.7 i TOTAL EXPENDITURES $297.5 I AMOUNT OVER/(UNDER) BUDGET $97.5 BUDGET TRANSFERS 90-WP-04 Pigging Raw Water Line $110.0 AMOUNT OVER/(UNDER) REVISED BUDGET (512.5) I I i i s r / 11' S ~ / •I~a r ~ J~ WON / r - PIMP ._S ` N\ c. ~I r ♦ I i- ~ ~ r \ 4 :r l; . a. r Ir • ~ 4 y:h r. • " ' PUMP STATI PROJECT LOCATION \ ~ - r M1Rl OY ~ 1• f .y,~ lA.ra.l. u11 4 ' 1 Y . J - .a I if %M j { ' r 111 Y 1 ~ • bur ~ rlll lC • I T i • SCALEI•-Approx. 3 Was VICINITY MAP EXHIBIT III i I 1 k 1. I It'ilia't DATE: NOVEMBER 7, 1989 CITY COUNCIL REPORT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: BID h1013 - OAK, BRYAN, AND FRY STREETS SANITARY SEWER AND WATER LINES REPLACEMENT RECOMMENDATION: We recommend this bid be awarded to the low overall bidder, Surmount Corporation, for the amount of $369,820.50. SUMMARY: This bid was advertised and a bid invitation was sent to the large group of prospective vendors for this type project. We received four bids as shown on the attached tabulation sheet. The Public Utility Board has reviewed this bid with the recommendation of award to the low bidder, Surmount Corporation. BACKGROGNDi Tabulation Sheet, Public Utility Board Agenda and j Minutes I PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: City of Denton Utilities, Public Works, and the Citizens of Denton i i, i FISCAL IMPACT: There is no additional impact on the General Fund. Respe fully submitted: L1 d Harrell City Manager Prepared by: a e: 0 nMarr ✓ Titl : Purchasing Agent Approved: me' o n J. Mar~ha11 T t e: Purcnasing Agent 019.DOC I i I i li f I 1 November 7, 1989 CITY COUNCIL AGENDA ITEM TO: MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Lloyd Harrell, City Manager SUBJ: CONSIDER ORDINANCE APPROVING BID OPENING #1013 TO SUNMOUNT CORPORATION FOR OAK, FRY AND BRYAN SANITARY SEWER AND FRY WATER LINE, RECOMMENDATION: The Public Util ties Board, at their meeting of October 24, 1989, recommended to the City Council award of Bid #1013 to Sunmount Corporation in the amount of $369,820.50. SUMMARY: I Bids were opened September 19, 1589, The results are shown on the bid summary attached. Sunmount i..,rporation, of Roanoke, Texas, was the overall lowest qualified bidder. Although Surmount was the second lowest bidder for the water line, the contract was structured to be awarded to one contractor to avoid confusion during construction, i BACKGROUND: Oak, Fry and Bryan Streets are part of a Public Works Paving and Drainage Capital Improvements Project. Approximately 5,900 linear J feet of 8" and 10" sewer main, along Oak from Bonnie Brae to Fry, along Fry from Hickory to Scripture, and along Bryan from Oak to Scripture are proposed to replace deteriorated and to capacity clay - tile 6" pipes. Approximately 1,000 linear feet of 8" water main along Fry from Oak to Scr'^ture is proposed to replace the existing old cast iron 4" pipe. In order to accommodate the Public Works CIP, these lines need to be replaced prior to the commencement of the paving and drainage work. PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Citizens of Denton, Denton Municipal Utilities, Public Works, and Sunmount Corporation. FISCAL IMPACT: Oak, Fry and Bryan sanitary sewer and water line replacements were originally part of the fiscal year 1987 Utility CIP under the "Replace Miscellaneous Street Program% Due to Public Works' delaying of the street work, Utilities also elected to delay line replacements so that funds are not expended prematurely. II 1' i CC Agenda Item Page 2 The bids for the work were $58,500 for water line replacement, and $311,500 for sanitary sewer line replacement. The department has $175,000 budgeted for replacing water lines, in conjunction with the Public Works street programs, and $100,000 budgeted for replacing _ sewer lines. In ordtr to fund the project $245,000, it must De used from the fund for replacing miscellaneous sewer lines. This fund has a budgeted amount of $379,000, of which $110,000 was designated for unspecified lines. About $45,000 of the specified linework will be delayed until FY 1991. A detailed funding analysis is included in Exhibit III. Re tfully su ted, arre y Manager Prepared/Approved by, S R. E. Nelson, Executive rector Department of Utilities Exhibit I bid Summary II Letter of Recommendation - City Enginee.-ing III Fund Analysis IV Project Location Maps Y Ordinance VI PUB Minutes of October 24, 1989 L b557U:4-5 III j i i October 24, 1989 PUBLIC UTILITIES BOARD 7 AGENDA ITEM W0000, TO: CHAIRMAN AND MEMBERS OP THE PUBLIC UTILITIES BOARD FROM: R. E. Nelson, Executive Director of Utilities SUBJ: CONSIDER BID OPENING 01013 TO SUNMOUNT CORPORATION FOR OAK, FRY AND BRYAN SANITARY SEWER AND FRY WATER LINE. RECOMMENDATION: The Department of Public Works Engineering and the Water and Wastewater Engineering Divisions recommend award of Bid 01013 to Sunmount Corporation in the amount of $369,820.50. SUMMARY: Bids were opened September 19, 1989. The results are shown on the b the id summary attached. Sunmount Corporation, of Roanoke, Texas, was overall forltheewa water bidder. cract was tstruwas the line, the h ot ctured to be awarded to one contractor to avoid confusion eiring construction. BACKGROUND: Oak, Fry and Bryan Streets are part of a Public Works Paving and Drainage Capital Improvements Project. Approximately 5,900 linear feet of 8" and 10" sewer main, along Oak from Bonnie Brae to Fry, along Fry from Hickory to Scripture, and along Bryan from Oak to Scripture are proposed to replace deteriorated and to capacity clay the 6" pipes. Approximately 1,000 linear feet of 8" water main along Fry from Oak to Scripture is proposed to replace the existing old cast iron 4" pipe. In order to accommodate the Public Works CIP, these lines need to be replaced prior to the commencement of the paving and drainage work. PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED. Citizens of Denton, Denton Municipal Utilities, Public Works, and Sunmount Corporation. FISCAL IMPACT: Oak, Fry and Bryan sanitary sewer and water line replacements were originally part of the fiscal year 1987 Utility CIP under the Replace Miscellaneous Street Program", Due to Public Works' delaying of the street work, Utilities also elected to delay line replacements so that funds are not expended prematurely. f k I y T i PUB Agenda Item Page 2 The bids for the work were $58,500 for water line replacement, and $311,500 for sanitary sewer line replacement. The department has $175,000 budgeted for replacing water lines, in conjunction with the Public Works street programs, and $100,000 budgeted for replacing sewer lines. In order to fund the project $245,000, it must be used from the fund for replacing miscellaneous sewer lines. This fund has a budgeted amount of $3790000, of which $170,000 was designated for J~ unsayedfiunti FY ed l in s1991About $45,000 of the specified linework will be A detailed funding analysis is included in Exhibit III. I Respectfully sub fitted, R so , xecu ve Director of Utilities 4 Prepared by, ee son, ng neer Administrator Approved by, j L ftteavma~terretcilor/ av Water/WasExhibit I Bid Summary II Letter of Recommendation - City Engineering III Fund Analysts IV Project Location Maps i 65290:4-5 R I 1 4 Y k i it r P a y N ~ I N m 1 ~ V 1 04 T S O ~ fii i T~ X I I r Y PO N N 1Inpp V • V I My~ I N N N N N II ~ I I I I I Y • Y M M K 8P ppO 8V ypV~ yp~• ~ Iy p I, ~ O O O O O + ~ ~ •~sl I 8 8 8 8 8 T m M tic N + x N r O I Y V O O Y = 8 S ~ 8 8 fMR ~ N N N yWi {Vj• a I I Y N N N M I f" ~ j 8O ypO. 8r N V I ~ ••I 11I O O O N y 8 8 8 8 8 I ~ Y O N tl I S O i0 _p V I ~1 + w P it ~ tl'r 8 N 8 8 , ICI a wy o H x 0 O N V to V V Q 1Nj 11•x• I O N N O O I T ' I l ; I N N 1 0 1 I 4 CITY of DENTON, TEXAS MUNICIPAL BUILDING DENTON, TEXAS 76201 TELEPHONE (8171 566.811 MEMORANDUM DATE: September 29, 1989 TO: Renee Baker, Engineering Associate I i FROM: Jerry Clark, City Engineer { SUBJECT: Bid 1013 Oak, Fry, and Sewer i i We reviewed the bids received on September 19, 1989. As you are aware, the low bid is $50,000 over our estimate. That estimate was based on pipe prices for the 1988 CIP. Material prices seem to be rising for all pipe projects including all our recent storm sewer bids, We agree the water line prices are high. The 3 low bids are $40,000 apart which Is a 111 variation based on the lowest submittal. The other bid is obviously a company not really interested in the work. -J Oak, Hickory, and Fry Paving and Drainage has been delayed over a year due to political considerations. We need the project to be constructed now to avoid further postponements. Finally, the. design life of this project will be 20 years before any major subgrade work would be anticipated. When you evaluate the waterline for length of service that period should be considered. The prices for sewer and water are higher in part because of the cement stabilized backfill now required for trench replacement. We recommend that you accept the bids as submitted. Sunmount is an excellent company who does the best job possible of i supervising their subcontractors. e rCarc~~~ i xc: Charlie McKanna 0751E i i a S 7 4 ti R ti a OAK,FRY,BRYAN SS AND FRY WL F FUND ANALYSIS WATER S (x1000) FUND SOURCE 90-WD-05 Repl. WL Str. Prgm, $175.0 TOTAL FUNDS $175.0 EXPENDITURES Fry Street WL (Bid) $68.4 Unspecified (Budget) 94,7 Sub-Total $153.1 Engineering Design/Bid (Est. + Budg.) 7.5 Surveying (Est. + Budg.) 5.3 Inspection (Budget) 9.2 Sub-Total $21.9 I ~ TOTAL EXPENDITURES $175.0 AMOUNT OVER/(UNDER) BUDGET $0.0 ilh j i WASTEWATER $ (X X000 ) I FUND SOURCE 90-WWC-04 Repl. WL Str. Prgm. $100.0 TOTAL FUNDS $100.0 h I EXPENDITURES I ~--J Oak,Fry,Bryan SL (Bidl $311.4 Unspecified (B•idget) O-LQ Sub-Total $311.4 Engineering Design/Bid (Est. + Budg.) 10.3 ; Surveying (Est. + Budg.) 8.8 Inspection (Budget) 18.7 Sub-Total $35.8 TOTAL EXPENDITURES $347.2 AMOUNT OVER/(UNDER) BUDGET $247.2 BUDGET TRANSFERS 89-5-7 Repl. Misc. SL (C) $250.0 AMOUNT OVER/(UNDER) REVISED BUDGET 152.81 I , f o I -r I ,-r I` ~ ~ I f- I r r I • I i • I r I e I I I ■ + 1 i ' ~ I Y I I ■ ' ! t ! r + • I ~ ! ~ I I MI r ~ ~ I t r a r r r 2 ' ~ !I~ , I Ali I C L • I ` J • /341 ~ I I a 1 ~ ` . , ~ _ ~ I I • Y I I ~ • • ■ . ~i- t III ' ~ • 4 I a . e I t . i . L r ■ Ili I t i ` ` I I I - I I 10 f • I ? f s a I I • 1 . , I I . I I + • T7111 0 I I I I + ! - p I I t , ®l • • "i'7S0.t aR~- P i s I I 4 ~ - ,.V 1 a r i J■ I I ! a f + E r I I , r r ® a a ~ - I J + • I ' f a i a I. . + ■ 1 ■ 11 I II` ± ~ I • ` I ~ , I I ! I I E ° a s: r a i f I r I _ ° 1 E + ~ E r a s r 1 , ■ 1 r' . s ■ f ■ s. ° i ~ 1 f 3 • I S ■ ■ s o I f l ® ~ 11, I -t- E Y a 1 ~ ,I I I1 I • I ~ Y AVE A / _ y I 1 •~Y~i■ ■ E I I ■ ■ i ■ ■ i« i ■ 1 i e JJ v~ .I a1 I - i / r -rOMWU a+us.. I ■ r • II` I • r ~ . II 9 I' ~ e~ i 11 ■ I 1 1 I ■ r I t r I ■ II r { I 1 0 , r l 'r --IwFNy---{ f r 1 r~l ! a E I ~ 1, 1 1 a ■ r ~ • I T I • I T I , (;1 I ' a ! ~ I • ■ i ' r 0 r t r -1.. • ■ • 11 ■ ~ y r^ r I r I r .1- • + I t { • T v 17 ■ I r r a~ ~ r r I r - x I r - ■ r.l • ■ • • r I r 1 l i h • i . ` I 1 ' ~ ~ e~ ~ I rl II ■ . I r ■ r • a , I ~ r E a I ® I I I tom{ e ~ I r ~ r I ~ I _ L I J r. I I' I r I ■ 1 I $~1 s 1 11 i i f■ I sI'■~ j t ■ j Z ~ • 1 J / • '1 • ' . IF I r ~ - . 043 I _i i I, F --r~nsR-- r ~ r i i I , I _ I I i Y r EXCERPT FROM MINUTES PUBLIC UTILITIES BOARD OCTOBER 24, 1989 7. CONSIDER BID OPENING 11013 TO SUNMOUNr CORPORATION FORS, OAK, FRY AND BRYAN SANITARY SEWER AND FRY WATER LINE. Laney made a motion to approve Bid 01013 to Sunmount Corporation. Second by Thompson. All ayes, no nays, motion carried. 8. CONSIDER BID OPENING 19976 TO CAJUN CONSTRUCTION COMPANY J FOR PART At INSTALLATION OF RAW WATER PUMP 13A, AND MISCELLANEOUS REHABILITATION. Frady made a motion to approve Bid 09976 to Cajun Construction Company. Second by Thompson. All ayes, no nays, motion carried. 9. CONSIDER BID OPENING ;1020 FOR THE PAINTING AND REPAIR OF THE HIGH SCHOOL ELEVATED STEEL STORAGE TANK. Laney made a motion to approve Bid 01020 for the painting and repair of the High School elevated steel storage tank. v i The motion was seconded by Thompson. All ayes, no nays, motion carried. i i i I I i I I I 1 i i Y ~y y F } Y O W 1 a K ~ N O F~ O 'Y. N O • W n ~ L7 1+ '7 U H 3 .3 ro S M to S ro t 7/3 H .d W rn ,A H k 13 M M U to Lo to ''3 U ro ti to t n h1 14 n ~ PO 3 O r pl~ tol 3 z r m L'i 3 co o -----`j-- I o t in v. n Vzy{ r N J [7 O ~3 C 4 K v Al w kO co .`V . C~ to • `7 W O J O In j7 K r~ o w o J nr • p L» 0 0 o 0 If tT7 iI i'~ C G7 W N w (I Vi M N b O P4 li J k N N O J F, M 'Z H 7¢ In Q Ln O to z O O O C. ,y ,hJ y O 0 O m N 0 0 0 0 o p a 0 0 0 0 - - - - - - - - - - - - - 1 O W pp- 4,q Li v~ U N i~ yr M O H n O bCh7 G7 N U J O J f~ O O J O N ;d 7 '1 W O C) O J O O • , • ~ U1 O LJ O W Ln O L9 O O <n 4? O U7 ! W N W N : tV Cl. kO W F ~ ~w to II! to I ~O~77 O I 0 co Ln it. Ln W O Y C N o N C, LD ! o o W 0 7 FA Ln O O c to O O O O O i 1 Y 1 DATE: NOVEM3ER 7, 1989 CITY COUNCIL REPORT TO: McFC.r and Members of the city Council FROM: Lloyd V. Harrell, City Manager SUBJECT: BID # 1020 - PAINTING & REPAIR OF THE HIGH SCHOOL ELEVATED STEEL STORAGE TANK RECOMMENr)ATION: We recommend this bid be awarded to the 1,)w bidder, Lupton Painting Company, for items 2, 2, and 4, for the I total amount of $85,500.00 I SUMMARY: This bid was advertised and sent to several known vendors that are equipped to complete this bid project. We received only three bids. Lupton Painting Company was by far the lowest bid received. This company has bid on prior projects for the Ctty. They have a satisfactory work record of like projects in both Oklahoma and Texas. They are a larger company than the company that did our last painting project. BACKGROUNDS Public Utility Board and Minutes and Bid Tabulation Sheet PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: The City of Denton Utilities, Maintenance, The Vendor, and The Citizens of Denton FISCAL IMPACTS There is no additional impact on the General Fund. 1 Respe ully submitted: + 01 L1 Harrell City Manager Prepared by: jtla o nJsha e PurchasingrAgent Approved: ?ae ?On rch asing Ayent 019.DOC ( November 7, 1989 CITY COUNCIL AGENDA ITEM TO: MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Lloyd Harrell, City Manager SUBJ: CONSIDER OkDINANCE APPROVING B11j OPENING 01020 FOR THE PAIWING AND REPAIR OF THE HIGH SCH^OL ELEVATED STEEL STORAGE TANK. RECOMMENDATION: The Public Utilities board, at their meeting of October 24, 1989, recommended to the City Council award of the following bid items to Lupton Painting Company, of Shawnee, Oklahoma, for a total amount of ' 535,500: i Bid Item Description Bid Price No. 1 Blast d Paint Inside of Tank $75,000 No, 2 Repair or Replace Damaged Steel 4$00 Members No. 4 Install Safety Climb Devices 6,000 No. 6 Additive Item for Deleting -0- Outside Tank Painting from Contract Total $85,500 SUMdARY: Bids were received and opened October 19, 1989. The results are shown on the bid summary (see Exhibit 1). The bid included a total - of 6 bid items, which were descrihed as follows: Bid Item Description No. 1 Blast and Paint Inside of Tank No. 2 Repair or Replace Damaged Steel Members No. 3 Blast and Paint Exterior of Tank No. 4 Install Safety Climb Devices No. 5 Alternate Outside Paint System No. 6 Additive Item for Deleting Ousidc Tank Painting from Contract Lupton Painting Company was the lowest qualified bidder for the base bid, as well as for each individual bid item. The bid was structured to ,,Llude an alternative exterior paint system, bid item 5 (with a lower degree of surface preparation), and an optior, to delete painting the outside of the tank, bid item 6. i ~l S 1 CC Agenda Item Page 2 The Staff had proposed that both the interior and exterior of the tank be painted in 1990, Exteriors of tanks should be painted approximately every 10 years. The estimated cost was $157,000. Since the bids came in at $230,400, the Staff is recommending only to paint the interior this year and wait until next year to paint the exterior, The Utility Department Staff investigated, and is satisfied with the qualifications, experience record, and bid prices submitted by Lupton Painting Company. However, due to limited available budget funds, Staff only recommends awarding the contract to paint the inside of the trnk, repair the structural steel, and install the safety climb system (bid items 1, 2 and 4), It chould be noted that Lupton Painting Company did not assign an additional cost (bid item 6) for deleting the exterior painting of the tank from the contract. BACKGROUND: i The High School tank is a 2 million gallon tank, which was constructed in 1968 by the Pittsburg-Des Moines Steel Company. The exterior of the tank was repainted in 1979. At that time, the interior of the tank received some minor spot repair work. Otherwise, no other work has been done on the interior since the tank was built. Recent inspection of the tank indicates that the interior paint system has reached the end of its usable life and some limited steel corrosion has occurred inside the tank bowl. The outside paint system is also at the end of its usable life, and the colors are significantly faded and chalked. However, there is no evidence of j corrosion on the outside of the tank except on the roof of the vent. During the budgetary process, the Utilities Staff contacted the i painting contractor who had repainted the interior of the Peach Street Tank for assistance in preparing cost estimates for the high School tank project. This resulted in the following cost estimates which were incorporated into the FY 89-90 operating budget. Account #620-081-U460-8301 • Maintenance on Water Storage Reservoir Interior Paint System $ 76,800 Exterior Paint System B0,6U0 Total $157,400 i Account #620-081-0460-9101 - Safety Climb Systems for Elevated Tanks Total $ 5,000 I I I I` i i CC Agenda Item Page 3 After the bidding process, the Utility Staff inet with the lour bidder and checked his previous Job experience references. Lupton Painting f Company has successfully completed repainting numerous elevated steel storage tanks in the 500,000 to 2.5 million gallon size range in both Oklahoma and Texas. The company is a large, stable and bondable company for a project of this size and has proper equipment and personnel to perform the work, + PROrRAMS, DEPARTMENTS OR GROUPS AFFECTED: Citizens of Uenton, Denton municipal Utilities, and Lupton Painting Company. FISCAL IMPACT: Funds: 620-U81-0460-8301 $157,400 620-081-0460-9101 5.000 Total $1620400 Bid Proposal (Items 1, 2 and 4) $ 850500 Amount Over/(Under) Budget (76,900) Bid Proposal (Items 1, 21 3 and 4) 230,50U Amount Over/(Under) Budget 68,100 4 P ctful y s ltted y ~larre y anager Prepared Approv by, f ~ /!'`-tom E. 'e son, xecut ve Tfrector Department of Utilities i I Exhibit I Bid Summary 11 Project Location III Ordinance VI PUB Minutes of October 24, 1989 o557U:11-13 IM i October 24, 1989 PUBLIC UTILITIES 80ARD AGENDA ITEM TO: CHAIRMAN AND MEMBERS OF THE PUBLIC UTILITIES BOARD FROM: R. E. Nelson, Executive Director of Utilities SUBJ: CONSIDER BID OPENING 01020 FOR THE PAINTING AND REPAIR OF THE HIGH SCHOOL ELEVATED STEEL STORAGE TANK. RECOMMENDATION: The Staff recommends approval of the subject bid and awarding the following bid items to J uptoD_Pa.tnting_Compgny.,,of Shawnee, Oklahoma, for a total amount of $85,500: Bid Item Description Bid Price No, 1 Blast A Paint Inside of Tank $15,000 No. 2 Repair Replace Damaged Steel 4,500 Members No, 4 Install Safety Climb Devices 6,000 No. 6 Additive Item for Deleting -0- Outside Tank Painting from Contract Total 285,500 SUMMARY: Eids were received and opened October 19, 1989. The results are shown on the bid summary (see Exhibit 1). The bid included a total of 6 bid items, which were described as follows: Bid Item Description No, 1 Blast and Paint Inside of Tank No. 2 Repair or Replace Damaged Steel Members No. 3 Blast and Paint Exterior of Tank No. 4 Install Safety Climb Devices No. 5 Alternate Outside Paint System No. 6 Additive Item for Deleting Ouside Tank Painting from Contract Lupton Painting Company was the lowest qualified bidder for the base bid, as well as for each individual bid item. The bid was structured to include an alternative exterior paint system, bid item 5 (with a lower degree of surface preparation), and an option ti delete painting the outside of the tank, bid item 6. I i I I PUB Agenda Item 1 Page 2 The Staff had proposed that both the interior and exterior of the tank be pointed in 1990. Exteriors of tanks should be painted approximately every 10 years. The estimated cost was $157,000. Since the bids came in at $2300400, the Staff is recommending only to paint the interior this year and wait until next year to paint the exterior. The Utility Department Staff investigated, and 1s satisfied with the qualifications, experience record, and bid prices submitted by Lupton Painting Company. However, due to limited available budget funds, Staff only recommends awarding the contract to paint the inside of the tank, repair the structural steel, and install the safety climb system (bid items 1, 2 and 4). It should be noted that Lupton Painting Company did not assign an additional cost (bid item 6) for deleting the exterior painting of the tank from the contract. I j BACKGROUND: The High School tank is a 2 million gallon tank, which was constructed in 1968 by the Pittsburg-Des Moines Steel Company. The exterior of the tank was repainted in 1979. At that time, the interior of the tank received some minor spot repair work. Otherwise, no other work has been done on the interior since the tank was built. Recent inspection of the tank indicates that the interior paint system has reached the end of its usable life and some limited steel corrosion has occurred inside the tank bowl, The outside paint system is also at the end of its usable life, and the colors are significantly faded and chalked. However, there is no evidence of corrosion on the outside of the tank except on the roof of the vent. During the budgetary process, the Utilities Staff contacted the painting contractor who had repainted the interior of the Peach Street Tank for assistance in preparing cost estimates for the High School tank project, This resulted in the following cost estimates which were, incorporated into the FY 89-90 operating budget. Account #620-081.0460-8301 - Maintenance on Water Storage Reservoir Interior Paint System $ 76,800 Exterior Paint System 80,600 Tot,ll $157,400 Account #620-081-0460-9101 - Safety Climb Systems for Elevated Tanks i Total $ 5,ODO I I i I I 1 70j 1 PUB Agenda Item Page 3 After the bidding process, the Util'ty Staff met with the low bidder and checked his previous MoD references, Lupton Painting Company has succe experience "fully completed repainting numerous elevated steel Oklahoma storage tankands inTexas the, 500, The 000 to 2, company 5 is million a largegal, gallon si stable te range both and nge in bondable company for a protect of this size and has proper equipment and personnel to perform the work, PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Citizens of Denton ' Company, Denton Municipal Utilities, and Lupton Painting FISCAL IMPACT. Funds: 620-081-0460-8301 { 620-081-0460-9101 $157,400 Total - Bid Proposal (Items i, ? and 4 $162,400 Amount Over/(Under) Budget ) $ 856500 ( Bid Proposal (items 1, 2, and 4) 76,900) Amount Over/(Under) 8' 9, 230,500 ud et 68,100 i Res ectfuily submi ted, ecu Director of Util t ve r pared b ee son, n r rig 1 Administrator E APprov d by, 04- fC~ Water/ W asl$1 &terrU for Exhibit I Bid Summary II Project location 6529U:9-11 f EXHIBIT I BID NUMBER 1020 PAINTING & REPAIR OF THE HIGH SCHOOL ELRVATED STEt:L STORAGE TANK Lupton Painting Co. Alfred 6 Sons Travis Sandblasting Shawnee, Oklahoma Euless, Texas and Painting San Antonio, Texas BID ITEI4 1. Blast & Paint Inside of Tank $156,959. Lump Sum $ 75,000. $110,000 2. Repair or Replace Damaged Steel members $ $ 40500. $ 22,500. j 100 Hr. 41504. 3. Blast i Paint Outside of Tank Lump Sum $1450000. $200000. $249,902 4. Install Safety Climb Devices $ 90180. Lump Sum $ 6,000. $ 9,500. 5. Alternate Outside Paint System $187,902. Lump Bum 51150000. $180x000. 6. Additive Item for Deleting outside Tank painting from Contract $ -0- $130400. $ 9.750. II Base Bid $409,361. (1,2,i 3) $224,500. $314,500 I t z a I r i Qv -J - t a ` 2-MILLION GALLON HIGH SCHOOL STORAGE TANK 1 -IOU 3 Q C RAN I C J max. # ~ np~~ Q fR VICINITY MAP IL _ Lain . L _1L~LJL_JL1~Ll i 1 © ' S EXCERPT FROM MINUTES PUBLIC UTILITIES BOARD OCTOBER 24, 1989 7. CONSIDER BID OPENING 11013 TO SUNMOUNT CORPORATION FOR OAK, FRY AND BRYAN SANITARY SEWER AND FRY WATER LINE. Laney made a motion to approve Bid #1013 to Sunmount Corporation. Second by Thompson. All ayes, no nays, motion carried. 8 CONSIDER BID OPENING 19976 TO CAJUN CONSTRUCTION COMPANY FOR PART A, INSTALLATION OF RAW WATER PUMP 13A, AND J~ MISCELLANEOUS REHABILITATION. Frady made a motion to approve Bid 09976 to cajun Construction Company. Second by Thompson. All ayes, no nays, motion carried. 9. CONSIDER BID OPENING 11020 FOR THE PAINTING AND REPAIR OF THE HIGH SCHOOL ELEVATED STEEL STORAGE TANK. Laney made a motion to approve Bid 01020 for the painting and repair of the High school elevated sr:el storage tank. r~ The motion was seconded by Thompson. All ales, no nays, f j motion carried. i I, F n o ~s (7% ul ---------_...'n-W-N_'---- - y e [t~j N h p [J O n r r r r o~ 0 0 N O t1i M H Li H .b ~O7 d rA ~ 9' n z. a tyl M CJ co yy 4n y7y sn N 0 C ~jCyo o MMy N ao V1 N N N 7 T W J 10 N y C, N O N O tD N ~ r p ° O O O O O O O O tl O O a - N N y t n ~zz :y F m ~ N M H H y H O N o 0 0 0 0 0 0 7 O O O tl O O 0 0 0 ° ° ° O O O O O O 1.4 F• f' F• 1.1 N N z C U N zx ~ wo o ~ nnz~ . H fn O O v+ O W O lf~ O O O a O O O 7d H 0 0 0 o 0 0 0 0 0 0 0 o tl i I I I i i i i { l ~ I t w i i i f 2516L-7/1589 (lam N0. I AN ORDINANCE PROVIDING FOP, T1tE EXPENDITURE OF FUNDS FOP EMERGENCY PURCHASES OF MATERIALS, FQUIPMENT, SUPPLIES OR SLRVICES IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS; AND PROVIDING FOR AN EFFECTIVE DATE. ; 1 I WHEREAS, state law and ordinance require that certain contracts requiring an expenditure or payment by the City in an 1 amount exceeding 10,000 be by competitive bids, except in the case of public calamity where it becomes necessary to act at once f to appropriate money to relieve the necessity of the citizens, or to preserve the property of the city, or it is necessary to protect the public health of the citizens of the city, or in case of unforeseen damage to public property, machinery or equipment; NOW9 T11EREFORE, I 71E COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. 'T'hat the City Council hereby determines that there is a p5611-cc ccalamity that makes it necessary to act at once to appropriate money to relieve the necessity of the citizens, or to preserve the property of the city, or to protect the public health of the citizens of the city, or to provide for unforseen damage to public property, machinery or equipment, and by reason thereof, the following emergency purchases of materials, equipment supplies or services, os described in the "Purchase Ordersh attached hereto, are hereby approved: PURCHASE ORDER NUMBER VENDOR AMOUNT ' 93337 T.K.O. EQUIPMENT RENTi~L CO. $ 10.000.00 SECTION II. That because of such emergency, the City Manager { or es gT -nab employee is hereby authorized to purchase the materials, equipment, supplies or services as described !n the attached Purchase Orders and to make payment therefore in the amounts therein stated, such emergency purchases being in accordance with the provisions of state law exempting such purchases by the City from the requirements of competitive bids. I i , r 111 r SECTION III. That this ordinance shall become effective imme ate y upon its passage and approval. PASSED AND APPROVED this the day of 1989. RAY STEPHENS-.TAY6R- ATTEST: I J EfiNIFERAAt'f ~`FtS; ZITY 'r`.$`FARY APPROVED AS TO LEGAL FORM: DEBRA ADAM DRAYOVITCH, CITY ATTORNEY BY: f i I ~I I PAGE TWO I s F-I I DATE: NOVEMBER 7, 1989 CITY COUNCIL REPORT TOt Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: EMERGENCY PURCHASE ORDER #93337 - T.K.O. EQUIPMENT RENTAL COMPANY FOR $10,000.00 RECOMMENDATION: We recommend this Emergency Purchase Order be l approved to T.K.O. Equipment for $10,000.00. i SUMMARY: This Purchase Order became an emergency when our e'.evated scraper became inoperative and was in the shop for repairs. This emergency is for only one month's rental, however, it my understanding that we may be bidding for the rental of like equipment for in additional two or three months to prepare the Landfill for the winter and spring months ahead. BACKGROUND: Copy of Purchase Order PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: The Public Works Department, Patrons and Citizens of the City of Denton FISCAL IMPACTt Budgeted Funds 620-029-0803-8502 and there will be no additional impact on the General Fund Respectfully submitted: a re 1 ~J Ci Manager Prepared bye r l ttzl ' ~T yep ohn J. Marshall tle: Purchasing Agent Approved: X *1e: rsha11 rchasing Agent 019.DOC i E ' I N~~ o m ~ZZ m m V <V z~ z <nX 0 p. O •1 A m i O Z f!1 A kfn yCy C) p Gn0D a~ o k~C v ~i m1 0 ~~3 rt~ 8 u f 3 lb l,1 (pfd _ ooz V a. ~N k Q NO4 k O U ~ fr f^ ! W ►~i O 3 m b< O 1 N I~ N NZ W 4 ^O O V X CD os. V~ $s "TA g D %Z m \ N i I D' = y Ill ~ rn M O r ~ ° n zrr°z 0 f ° = ZsO" 1 u kYfrA V i H ss o o~ r o s)o o fill n • O co ° ~ ' -f r O 0 0 CO1 00 00 • ~ •f O OU ° i 1 I i t r TT T-1 TA ~I 1 j I~ I `I kV f i 1 T _ 9 M ~I 2651L-1/3689 0 I NO. AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRAC'r FOR THE PURCHASE: OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES; PROVIDING FOR THE EXPE14DITLRE OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase of necessary materials, equip- ment supplies or services in accordance with the procedures of I state law and City ordinances; and 1 WHEREAS. the City Manager or a designated employee tins reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the "Bid Proposals" submitted therefor; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENION HEREBY ORDAINS: II SECTION I. That the numbered items in the following numbered bids-for materials, equipment, supplies, or services, shown iu the "Bid Proposals" on file in the Offire of the City's Purchasing Agent filed according to the bid number assigned thereto, are hereby accepted and approved as being the lowest responsible bids for such items: BID ITEM NUMBER NO. VENDOR AMOUNT 1000 SURBURBAN TYPE VEHICLE 5,4.936.00 i I I i SECTION 11. That by the acceptance and approval of the above numbere terns of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents. SECTION 111. That should the City and persons submitting, approver-an accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto; provided that sums conditions the written contract in accordance with the fiedterms, containea specifications, standar rds, quantities and sfe~ci in the Aid Proposal and related bid documents herein approved and acce,ited. { SECTION IV. That by the acceptance and approval of the above numbere tems of the submitted bids the City Council hereby authorizes the expenditure of funds therefor in the amount and in Y accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein. SECTION V. That this ordinance shall become effective immeMate y upon its passage and approval. PASSED AND APPROVED this day of 1989. i ON-MMEN9 , ATTEST: JE N'ER +T k~, ~CI CRE ARY APPROVED AS TO LEGAL FORM: DEBRA ADAM1 DRAYOVITCH, CITY ATTORNEY I BY: I PAGE TWO I~ I DATE: NOVEMBER 7, 1989 CITY COUNCIL REPORT TOti Mayor an3 Members of the City Council FROG': Lloyd, V. ;iarrpll, City Manager :'UBJECTr BID(( 2000 SUBURBAN TYPE VEHICLE RECOMMENDATION: We recomrne::d this bid be awarded to the lowest bidder .`or the complete package, Graff Chevrolet, in the amount of $24,936,00. SUMMARY: This bid is for the purchase of a 1990 Suburban Type Vehicle for the Fire Department.. The bid specification called for special paint (Red), and special equipment such as lights sirens, and bumpers. The bids submitted by Hilz-Snyder and Hudiberg did riot include the spacial equipmen`. This unit will be utilized by the Fire Department as a Command Vehicle. BACKGROUND: Tabulation Sheet I PROGRAMS, llEPARTMErJTS OR GROUPS AFFECTED: Fire Department and Motor Pool - i FISCAL_IMPAC:': 7h2 .s unit will be funded from Motor Pool resources and leased back to the Fire Department on a 36-month payback program. The Fire Department will pay a rate equal to the rate on the Certificates of obligation to be sold at a later date for fleet replacement purposc-e. Fire account #100-060-OC5.1-8507,1989-90tBujgepaynents will come from I Respect }illy submittedr I I oy Harre11 Prepared by: City Manager Name: Tom D Shaw^ Title: Assistant Purchasing Agent Approved: j itle Purchasing Agent 019.DOC i I d ~aa.au Y ~M1Y A~ I :to w 1 n v H H y. p 1 ' C o 0 N U t~ N ~ `O C 3 O C G b, H pri w 2 (n V 0 M O Ca I ~ L I i ' ro~ x it I ~3 n r N [n e ~ o~ C y U H p N M Gj ~ N y o H N O O~~ i ti C7 w yrU I, o k ~ C9 ~ I ~ i ~ ~nx f~~ H O rN~ ,t~ti ~ x p v H a~ O Did 0 O a Y ~ G~ w y H ,G I ha n f n iv H M ~3 E o ti ~ Y Oy ~y o to I 1 i i i E l a k t f I i i r l I i I I II I t a CITY COUNCIL ,DEPORT FORMAT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrel), City Mana;er SUBJECT: Cordell Street RECOMMENDATION: No Parking on Cordell Street SUMMARY: No parking be implemented from 7 a.m. - 4 p.m. as best determined by the Engineering/Traffic Division and the neighborhood, BACkGROUND: f Residents of Cordell Street requested an ordinance fot no parking on both sides of Cordell between Crescent Street and Fulton Street, They say that currently tiehicles park on both sides of the street making two-way traffic almost impossible. Staff researched consistency wi.h the Fulton zones as requested by Council on October 17, 1969. This zone,as well as all existing zones,has the same hours of effectiveness and limits parking only Monday through Friday from 7 a.m. - 4 p.m. PROGRAMS, DEPARTM>NTS, OR GROUPS AyF'ECTED: Citizens living and traveling Cordell street FISCAL IMPACT: Safety and site distance improtiLment f 4 4 I y 2813L NO. r AN ORDINANCE OF THE CITY OF DENTON, TEXAS, PROHIBITING THE PARKING OF VEHICLES ON THE SOUTH SIDE OF CORDELL STREET BETWEEN CRESCENT AND FULTON STREETS; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY NOT TO EXCEED TWO HUNDRED DOLLARS; AND DECLARING AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. When signs are erected giving notice thereof, no to 4 pershrouonh sFriday aupon the ifol lowring s ~ eet. or portion thereof,ndin the City of Denton, to-wit: The south side of Cordell Street between Crescent an4 Fulton Streets, SECTION II. That if any section, subsection, paragraph, sentence, c suss phrase or word in this ordinance, or applica- tion thereof to any person or circumstance is held invalid by any court of competent jurisdiction, such holding shall not affect the validity of the remaining portions of this ordinance, and the City Council of the City of Denton, Texas, hereby s declares it would have enacted such remaining portions despite any such invalidity. SECTION III.. Any person who shall violate a provision of this or Hance, or fails to comply therewith or with any of the requirements thereof, or of a thereunder, shall be guilty of a emrmit or ate s isdemeanorertunf eh bleiby ea fine not exceeding Two Hundred Dollars 8 0). shall be deemed guilty of a separate offense for a chsand evory day or portion thereof during which any violation of this ordinance is committed, or continued, and upon conviction of any such violations such person shall be punished within the limics above. SECTION IV. That this ordinance shall become effective fourteen ays from the date of its passage, and the City secretary is hereby directed to cause the caption of this ordinance to be published twice in the Denton Record-Chronicle, the official newspaper of the City of Denton, Texas, within ten (10) days of the date of its passage. i I i h i r d i PASSED AND APPROVED this the day of , 1989. 1 RAY E , MAYOR t ! ATTEST: JENNIFER WALTERS, CITY SECRETARY APPROVED AS TO LEGAL FORM: DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY i BY: I ~ I E 1 I ~ 1 t CTSSC ,MEMO August 1, 1989 page 4 con der extending the 40 mph section beyond ck Park. this was done on the October 31, 1988 meeting Because of observed substantial destrian activity, especially school children cros ng McKinney the hack Park area to atten Robert E. Lee Element y School, a subsequent co cil action (June 13, 19 , Council meeting) has ecommended that the Traffic SIN ty Commission cons er reducing the speed on the 40 h section to 35 ph. Staff is recommend that the 0 mph section on McKinney Street (fro Jannie reet to Mack Drive) be reduced to 3S mph. Th new eedzoning will read as follows. (a) Beginning at the int ction of US 77 northbound (Locust Street) th ce tinuing in an easterly direction along F 426 fo a distance of 1.000 mile, approximat y, a maxi a speed of 30 miles per hour; (b) Thence conti Ing along FM 426 an easterly direction r a distance of SiS Iles, houroxima ly, a maximum speed of miles per r ; I (c) Thenc continuing along FM 416 in an a terly dire ion for a distance of 1,30S Mlles, cp roximately, a maximum speed of 4S mile er (d hence continuing along FM 426 in an easterly direction for a distance of 2,8g331 miles, cityolimitso a maximum IspeedioE SS milesn per shour. Staff recomme a royal. I7f0 ' ?Asti ft4 oarC0"awS7!!i o R for no esidents of Cordell Street are requesting ordinance CrescentaStreetoandoFulton eStreet. They between ethat currently vehicles park on both sides of the street making two-way traffic almost Impossible, Because there is no sidewalk, pedestrians and bicyclists, who are mostly school children, also crowd Into the street eompetin for right-of-way with two-way vehicular traffic. The U. S. Postal Services people also have problems delivering mail. For all the above reasons, these Cordell Street residents are i I II ~ ti CTSSC MEMO August 1, 1989 page S requesting a "No Parking" on both sides of Cordell Street between Crescent and Fulton from 7 a.m. to 4 p.m. during school days. Staff feels that removing parking on both sides of this section of Cordell will create a speeding problem. Currently, the other section of Cordell Street from Fulton half way to Alice is Parking" only on one side ana staff has not received any complaints from area citizens. Staff strongly feels that the petitioners should decide which side of Cordell Street is to be designated "No Parking." No parking on both sides of a residential street works well when the width of the street is less than 30 feet. Staff does not have any recommendation and would su port whatever decision the commission makes on th s-Issue I 19 GENERAL BUSINESS: Downtown Traffic Study ffic Engineering Consul ts, an Oklahoma Cl ased traffic an i ring firm, has comple a traffic culation and improvement study for a dow n area. The study area encompasses 11 Avenue, Locust Street and Elm Street ca s. A copy of the study is enclosed f review d comments. Questions and recomme b ons will b ddressed at the meeting. J b. Au ! Loop 288 lntersectio dlflcation The Intersection of Audrs Lane a>ndo 288 will be modified by moving the west lut d t o align with the east leg. This would move the intersection further away from the U,S, 380 Intersection. The plan will be available at the ~1 meeting, 0734E ~ 1 CTSSC MINUTES August 7, 1989 page 13 h section on lnney street The new St is [awmmending that the 40 be reduced t mph. Strom n10 Street to Mack Drive) be reed as follows: speedsonln 44QY Ia) Beginning th• intersection of 77 northbound (Locust street ) to ediatanntinuting in a lees approximately$ aalmaximum 42 1.000 speed of 30 miles pe ouct {b) Thence continuing nlon 16 in an eaateieaxi um speed ofr35 distance of .515 mi r appr matelyr miles per hours (e) Thence Conti ng along PM 126 in an steely direction of[45 distance 10305 miles, approximately, mills hourr ' (dl T of continuing slang PM 126 in an easterly action for a being at stance of 1.331 mile, approximately, said po Denton east city limits, a maximum speed of 55 ashes hours STAFF MMENDEDr Approval CO 88104ERBr Mscidyn Smi rhaecoe a thelsxation.i0ilotion passed[unantmously. ~jj% N• said residents of Cordell Paul Twuohukwu presented the request. th Of street are requesting ordinance for no parking on both sides Cordell between Crescent Street and Pulton street. They say two-way curr Pack On there t[is Ino lnsidewalk# tcsffiely almost eelmpossible~th Because Of sides the pedestrians and bicyclists who ace mostly school to hwotvayevehicular into the street Competing for tight-of-way traffic. The OsSe Postal services people also have problems delivering mail. Pot all the above ce sioon~&# both sides of these Cordell CStreet residents are requesting a No Parking street between Crescent and Fulton from 7 a,m, to 1 p.m, during school days. Staff teeU that removing parking 001 both sides of this section Of Cordell will create a speeding problem. Currently the other station of Cordell street from Fulton halt Way to Alice is 'No Parking' only on one side and staff has not rec these the ypComplaints from area citizens, staff strongly feel$ it should decide which side of Cordell Street is to be designated 'No i width parking of the West sides losof & e than e 38 efeetl street works wall when the Ray Erwin came forward to addcass the Commission, No said they ate concerned for the safety of their children# on the other end of c I I I CTSSC MINUTES August 7, 1989 page 1/ 1 Cordell on Malone street, there is a grade school. Approximately 30 SO grade school children walk that street every day. High school starts and lets out about the same time as the grade school. The traffic is extreme. Small children have s tendency to dart in and out of parked vehicles. There is no sidewalks on the streets. Therefore, he requested no parking for the safety of the childrens rwuchukwu said when a street is mote than 30' wide it is more affective to have no parking on one side of the street. It will eliminate pedestrian conflict and for the most part prevent people from over speeding. Laforte asked if a bicycle/pedestrian lane could be marked off on the the north side of Cordell street to encourage the children to use it, iwuchukwu said this would be better than no parfslr„•. It would designate that lane as a specific use. i Ray Irwin did not think the neighborhood would want a bike lane. Gohlke asked if it would be dangerous to have a bike lane in a residential area where there is several entrances to homes. Clark pointed out that the 'no parking' requested was for a designated time - 7 s.m.// p.m, where a bike lane woulr be there 14 i hours. Gohlke said there are two churches on the first block of Cordell the i first Christian Church and Unitarian Church than past the creak is a highly residential aces. He cannot its no pecking on the first block of Cordell because of the churchese 1 Ray Irwin w.ld there is already no parking on the first block of Cordell on the south side up to the creek. Graham said he was concerned with posting no parking on Cordell because the high school staff and students are already limited to the amount of parking available. Graham believes by posting no packing on this street it will only cause the problem to move to another street. Gore said no parking should be consistent on one side of the street instead of flip-flopping its STAFF RECOMMENDIDI none COMMIIIIONIRSt Graham made a nation that no packing from 7 asms - 4 psm# be implemented on one side or the other on Cordell between Fulton and Crescent as best determined by the Engineering/Traffic Division and the neighborhoods Gore seconded the motions Notion passed unanimously. I i Il r a ' mscra n, ~ S N AT ~r ~I A n,erme MAY. 3!0 s , [=y cR. +rtst _ N W F ❑❑C~U❑C»i ❑oa o ]Ell a n~EJ SCMPTUPC a°'© ❑ Q M ~ M. OAK `f c~o~~C~ac~C ' ❑®❑C..~~ ~C~® CSC ' I` 1 I 1 } i i i i i r' NIT i I I I ~rez?a a w.rn 1 +I I ^G ~ 1 ++i V CITY COUNCIL REPORT FORMAT Members of the City Council T0: Mayor and I FROM: Lloyd V. Harrell, City Manager SUBJECT: Angle parking on the 1400 Block of Oakland --1 Street A RECOMMENDATION: Approval : SUMMARY a Approval for ordinance for a two-hour parking limit for the parking spaces in front of 1419, 14211 14423,n1425o,45o27 and 1429 Oakland Street; changirg existing parking t angle parking. i i BACKGROUND, A group of businesses on Oakland Street adjacent to the TWU campus requested a two-hour parking limit on the parking spaces In front o of their from 1419 This 1429 Oakland aStreet. with i This type problem is typical of all 'ausiness areas around I universities and other similar instit,.tions. Staff suggested i installing parking meters but was rejected by the businesses. PROGRAMS, DEPARTMENTS, OR GROUPS AFFECTED: Business owners and tenants on Oakland street FISCAL_ PACT: Provide more vehicular passing room on Oakland and help businesses on street provide better parking for customers I I 0773E t 2815E NO. AN ORDINANCE OF THE CITY OF DENTON, TEXAS, PROVIDING FOR TWO-HOUR ANGLE PARKING ON A PORTION OF THE 1400 BLOCK OF OAKLAND STREET; PROVIDING FUR A PENALTY NOT TO EXCEED TWO HUNDRED $200.00 DOLLARS FOR V10LATIONS THEREOF; AND PROVIDING FOR AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. That the south side of Oakland Street from Austin Street to a private drive 160 feet east of Austin Street is hereby designated for angle parking of motor vehicles, provided that no one motor vehicle shall be parked within such designated area at one location for a continuous period of time in excess of two (2) hours between the hours of 8:00 a.m. to 5:00 p.m. from Monday through Friday, inclusive of each week. SECTION 11. It shall be unlawful for any person, without regard to-T s-or her mental state, to park any motor vehicle in violation of the provisions of this ordinance, when such locations are posted or marked giving notice thereof. That any person violating any of the provisions of this ordinance shall, upon conviction, be fined a sum not exceeding Two Hundred ($200.00) Dollars; and each day and every day that the provisions of this ordinance are violated shall constitute a separate and distinct offense. This penalty is in addition to and cumulative of any other remedies as may be available at law and equity. SECTION III. That this ordinance shall become effective fourteen mays from the date of its passage, and the City Secretary is hereby directed to cause the caption of this ordinance to be published twice in the Denton Record-Chronicle, the official newspaper of the City of Denton, Texas, within ten (10) days of the date of its passage. jf PASSED AND APPROVED this the _ day of 1989. 'i RAY STEPHENS, MAYOR ATTEST: I JMLYEK , CITY MY= APPROVED AS TO LEGAL FORM' . DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY Z . I BY: j 3 I ,f p CTSSC MEMO September 8, 1989 page 3 ITEM 15 RD1NA,NCE FOR SPEED ZON!NC ON LOOP 288: Tne State Department of Highways and is Trans tation has conducted a speed zoning dy of Loop 28 from Audra Lane to 135E. Ba on this studio the have recommended that Loo 88 be zoned for speed as llews: a) Beginning at oint appro ' ately 260 feet north of Audra Lane ence c inuing in a southerly direction for Lance of 2.871 miles, approximately, a m mum speed of 50 miles per hour; b) Thence conti ng in a so erly direction for a distance o 0.563 miles, sa point being 1.H.3S E West ontage Road, a maxi of 3S miles per hour. Staf elieves these recommended spe on these se on$ of the loop are representative o those of e normal and prudent driver under sting ronditions. Staff recommends approval. MOMS ITEM 16 RE ST FOR A RESTRICTED PARKING ORDINANCE ON OAXLAND STAQEUET1': A group of businesses on Oakland Street adjacent to the TNU campus is requesting a two-hour parking limit on the parking spaces in front of their shops. This area is a small strip with addresses ranging from 1419 to 1429 Oakland Street. The number of parking spaces is about six, all angle parking on the soutA side of Oakland. They say that most often some people park their cars there for a long period of time thereby denying their customers access to the parking spaces, thus disrupting their businesses. Staff feels this type of problem is typical of all business areas around universities and other similar y~ institutions. One of the better ways to solve this type of problem is by installing of parking meters. This has been proposed to these people but they rejected it, preferring rather a two-hour parking limit. Nevertheless, staff feels this is a problem that needs to be resolved. Staff recommends approval for ordinance for a two-hour parking limit for the parking spaces in front of 1419, 1421, 1423, 1425, 1427 and 1429 Oakland Street. it it ~l k t 4 CTSSC MINUTES September 11, 1989 page 4 ITEM IS ORDINANC FOR SPEED ZONING UN LOOP 288: Iwuchukwu p sented the request. He said The St e Department Highways and Public Transport on conducted a sp d zoning study of Loop 288 fro udra Lane to BSE, is was requested by the City nd the State gave it a a condition for ador%g a speed ordinance on McK ney street which was proved by CTSSC last year. Based on this stu , they have recommended that L p 288 be zoned for speed as follows: I a) 3eginning at a poin approxi ely 260 feet north of Audra Lane thenc cont uing in a southerly j direction for a d to a of 2.871 miles, approximately, a maxim speed of SO miles per hour; 1 b) Thence continuing i a sou erly direction for a distance of 0.563 iles, sa point being I.H.35 E West Frontage oad, a maxi m of 35 miles per hour. Laforte ask how the State arri d at that speed at that p nt on Audra as oppose to the top of the over ss. She felt it would be aster if the slower peed was at the top of th bridge and' traff xould already being slowing up. Iw hukwu said it is not exactly at Audr It is feet north of Audra. Iwuchuckwu s d the peed reduction would begin at the merging oint at the ramp on the bridge. Iwuchukwu sat the State takes radar charts and they have a regulation that they do not go beyond 7 mil an hour. STAF RECOMMENDED: Approval ISSiONERS: Marilyn Smith made a motion to accept staff recommendation. Doug Chadwick seconded the motion motion passed unanimously. ITEM 16 il~ipH14B'ikl~Oliic'P, RESTRICTED PARKING ORDiNANCb ON OAALAND, Iwuchukwu said a group of businesses on Oakland f Street adjacent to the TWU campus requested a two-hour parking limit on the parking spaces in front of their shops. This area is a small strip with addresses ranging from 1419 to 1429 Oakland Street. The number of parking spaces is about twelve, all angle parking on the south side of Oakland. They say that 1 t. 1 CrSSC MINUTES 4 September 11, 1989 r page S most often some people park their cars there for a long period of time thereby denying their customers access to the parking spaces, thus disrupting their businesses. Staff feels this type of problem is typical of all business areas around universities and other similar institutions. One of the better ways to solve this type of problem is by installing parking meters. This has been proposed to these people but they rejected it, preferring rather a two-hour parking limit. Nevertheless, staff feels this is a problem that needs to be resolved. Iwuchukwu said he visited the site and recommended making it 300 or 450 angle parking. The reason for this is that cars hang out into the street creating a traffic hazard. Staff would like to attach these conditions upon granting the limited parking ordinance. Erwin agreed that the parking alignment as it is on the extreme southern end presents a dangerous situation. TWU has no objections in changing it to angle parking. Gore asked how they proposed to enforce the 2 hour parking limit. Dotson said the only real way of enforcement that you could see benefit from would be parking meters. Erwin said the City should absorb the cost of striping the street and property owners should pay for the signage. j STAFF RECOMMENDED: Approval for ordinance for a two-hour parking limit for the parking spaces in front of 1419, 1421, 1423, 1425, 1427 and 1429 Oakland Street; changing existing parking to 450 angle parking. COMMIS!iIONERS: Erwin made a motion to accept staff recommendation with the cost of the striping for angle parking to be absorbed by the City, Gore seconded the motion. Motion passed unanimously. i j III i i i I I p~1VA'TE DRIVE I s ~ F r 'I t Lae- 9 1. A ~ r I 41 ~ Vl Su h r r r 0 K L> e ro z L ~ Z air. ~ S I , e 1 1{~L44Y } l I { 1 +I1 l 1 1 1 1 1 1 1 ' I i i r I l I 1 i 4 x y • lJ , CITY COUNCIL REPORT FORMAT I! TO: Mayor and Members of the City Coui,cil Ill FROM: Lloyd V. Harrell, City Manager SUBJECT: No parking on McKinney Street RECOMMENDATION: Passage of ordinance for the safety and welfare of the general public SUMMARY: Prohibiting the parking of vehicles on both sides of McKinney from its intersection with Bell Avenue to its intersecti-)n with Janie Street 1 BACKGROUND: In 1982 when McKinney street was repaved and striped, area businesses said there would be curb-parking on the outer lanes since there is no shoulder. As traffic grew on McKinney, the parking stopped and there uas been no incident of parking on this section of McKinney in recent times except for emergency situations. But, an ordinance is necessary to enforce no parking on this busy section of McKinney street. PROGRAMS DEPARTMENTS, OR GROUPS AFFECTED: General public FISCAL IMPACT: Enforcement of tickets issued by Police Department I j ~I 0773E I I i a s 2732L NO. AN ORDINANCE OF THE CITY OF DENTON$ TEXAS, PROHIBITING THE PARKING OF VEHICLES ON BOTH SIDES OF MCKINNEY STREET, FROM ITS INTERSECTION WITH BELL AVENUE TO ITS INTERSECTION WITH JANIE STREET, FOR A DISTANCE OF 3,852 FEET; PROVIDING A S£VF.RABILITY CLAUSE; PROVIDING A PENALTY NOT TO EXCEED TWO HUNDRED DOLLARS; AND DECLARING AN EFFECTIVE DATE. _J1 THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. When signs are erected giving notice thereof, no person a T Park a vehicle at anytime upon thr: following street or portion thereof, in the City of Denton, to-wit: Both sides of McKinney Street, from it.s intersection with Bell Avenue to its intersection with Janie Street, for a distance of 3,852 feet. SECTION 11. That if any section, +ubsection, paragraph, sentence, clause, phrase or word in this ordinance, or applica- tion thereof to any person or circumstance is held invalid by any court of competent jurisd:.ction, such holding shell not affect the validity of the remaining portions of this ordinance, and the City Council of the City of Denton, Texas, hereby declares it would have enacted such remaining portions despite any such invalidity. SECTION III. Any person who shall violate a provision of this or Hance, or fails to comply therewith or with any of the ~ requirements thereof, or of a permit or certificate issued thereunder, shall be guilty of a misdemeanor punishable by a fine not exceeding Two Hundred Dollars ($200.00). Each such person shall be deemed guilty of a separate offense for each and every day or portion thereof during which any violation of this ordinance is committed, or continued, and upon conviction of any such violations such person shall ba punished within the limits above. and he effective passage, become SECTION I That fm this date ordinance itsshall City fourteen days Secretar rdinance to is be epublished twice to then Denton Record-Chronicle. o the official newspaper of the City of Denton, Texas, within ten (10) days of the date of its passage. I {li 1 t 'iiarx a:JY1~ PASSED AND APPROVED this the day of , 1989. ! I KAT-STEPMS , KAYOR ATTEST: I JENNIFER WAITERS, CITY ECRE ARY 1 APPROVED AS TO LEGAL FORM: DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY I BY: 1 J i } i I j 1 i I i i i I t ~1;(F. t-.rl I r1i1 Ay I R f.:MN M I {1 1 I 0 fem. 7 CITY of DENTON, TEXAS 215 E. WKINNEY / DENTON, TEXAS 76201 / TELEPHONE (817) 56642[ ~I MEMORANDUM I I DATE; November 2, 1989 , TO: Jerry Clark, City Engineer FROM: Roger McDaniel, Engineering Tech Supervisor I SUBJECT: McKinney Street - Bell Avenue to Jannie Street McKinney Street from Bell Avenue to Jannie street was j constructed to completion in 1981. The width between backs of curbs being 451. Parking was disallowed on t ~ 9 g he north side but was allowed on the south side. ! To this dater i have not seen a vehicle parked on the south y side. Most traffic utilizes the south lane to prevent stack up problems from turning traffic into businesses and streets on the north side. we completed a study involving two months of daily monitoring and observed uo parking. J if you need further information ~ , please advise. Rogee McDaniel 0758E 'y i i f 4 . t CTSSC MEMO June 1, 1989 page 2 Staff has met with John Marshall, purchasi agent on, oerseehing Cthe contractitng andhoisnstallaies include p king meters. Mr. Marshall stated that egotiation is already in progress for modificatio of existing me rs around the UNT area priin ar11 to make the rat similar to parking meters with UNT premises. He s id he would take into consider ion the request of t UNT Area Merchants Associa Ionic He does not feel a request will create any oblems. Staff has also t with Captain Jim Dot n, Patrol Division Command of the Denton Polic Department, who also is in c rge of parking enfor ement. Captain Dotson ! agrees w h the concept of a 30-minute meters but worries t t he does not ave enough personnel to check ever 0 minutes for xpired meters. The Universit of North Texas has adequate parking for their stu is an employees and this request will not impose ny due hardship on anyone. The purpose of the et s was basically for space management for the nefit of the businesses. That purpose is not bean served by the existing one-hour meters, Staff recommends pprova for the installation of the 30-minute meters ITEM #4 REQUEST FOR SP D CONTROL 0 YNHURST STREET; Mrs. Rebecc King is request g the use of a stop sign to con of speeding on Lyn rst Drive. This requ st was on the May 1 agenda and the commissio ers directed that the monitori g efforts in the area, police increase or his epresentative will be avail ale tom discuss what t e police has done so far to cu ail speeding on Ly urst, Base on the recommendation by Assis nt City sit snthat Myerson, staff ENFORCED" beneposted a ath the 130 omph s eed limit signs. Staff strongly opposes the use of all-way stop s ns to control speed on Lynhurst Drive. Staff recomme denial. ITEM /S RE UEST FOR NO PARKING ON BOTH SIDES OF MCKINNEY This section of McKinney Street is already being used as a 4-lane roadway. When it was repaved and striped in 19820 area businesses said they would be I ` f b CTSSC MEMO ; June 1, 1989 page 3 I~ curb-parking on the outer lanes since there is no shoulder. As traffic grew on McKinney, the parking ` stopped and there has been no incident of parking on this section of McKinney in recent times except for emergency. But, the fact still remains that there is no ordinance to enforce no parking on this very busy I section of McKinney street. I Normally, staff would be required to send a petition to property owners for approval but this is something the city has to do for the safety and welfare of the general public, hence the needlessness of the petition procedure. Also the time delay akin to the I petition process will throw us off our schedule since f the buttoning and striping for no parking will have I to be done during this summer or e,rly Fall. Staff is requesting an ordinance for no parking on both sides of McKinney street from Bell Avenue to Janie street. Staff recommends approval. ITEM GENERAL BUSINESS: 4 Bonnie Brae paving improvement project B ie Brae street will be widened to four 1 es and ded from Scripture street to Riney oad. There ill be raised medians at US 380 nd at Windsor ive. Construction will start th summer, b. Traffic res sive on University Drive I The traffic sig 1 system on Unive ity Drive will be running traf respor.sive b the second week of June. This mea, the traf ' patterns will be determined by the a ual tr fic volumes on the street. This would eli pate running longer cycles when they are not ded. h c. Coordination of Loop 2 si is The signal at Lo 288 @ I and Loop 288 @ Colorado Boule d will be coordinated for I Increased eff lency. For th reason, the controller a oop 288 @ I3SE has b n swapped for compatibili d. UNT's r uest for no parking on some area treets The niversity of North Texas is proposi the re val of parking from Mulberry, Sycamore nd ghland and converting these streets one-way more efficient traffic management. i I s L, m. M Y CT,SSC MINUTES 1 June 5, 1989 page 5 ITEM 11 REQU~ESST~FOR NO PARKING ON BOTH SIDES OF MCKINNEY ST Iwuchukwu ()M BELL AVENUE TO JANIE SIREET: presented the request. He said this section of McKinney Street is already being used as a 4-lane roadway. When it was repaved and striped in 1982, area businesses said they would be curb-parking on the outer lanP:i since there is no shoulder. As traffic grew on McKinney, the parking stopped and there has been no incident of parking on this section of McKinney in recent times except for emergency situations. But, an ordinance is neces:iary to i enforce no parking on this very busy section of McKinney street. Normally, staff would Le required to send a petition to property owners for approval but this is something the city has to do for the safety and welfare of the general public, hence the needlessness of the petition procedure. Also the time delay akin to the petition process will hrow us off our schedule sine the buttoning and str ping for no parking will hate to be dono duLing this summer or early Fall. Chadwick asked how far east was Janie Street, Iwuchukwu said approximately 3/4 of a mile. Chadwick asked if the ordinance could be passed but not spend money on erecting signs. Iwuchukwu said tickets could not be issued if signs are not posted. STAFF RECOMMENDATION: Approval i COMMISSIONERS: Doug Chadwick made a motion to approve the no parking zone. Alice Gore seconded the motion. Motion passed unanimously. rTEM 1,6 GENERAL BUSINESS: a. Bonnie Brae paving improvement project Brae street will be widf:ned to r lanes undiv from Scripture street t iney Road. There wii a raised medians 3 380 and at Windsor Drive. structio start this summer, b. Traffic responsive versity Drive The traffic gnnl system on versity Drive will be runn trtclic responsive b e second week of J This clean, the traffic pat s will be d rmined by the actual traffic volum on the treet. This would eliminate running er cycles when they are not needed. I i l~ f f i b EEIF ' 'lam r , \ I ' . , oo~ ~ i~' h .l q~ IIL ~ I ~ ~l9r 1~ LEI 5 E_ C~~E.J~~odoQ~❑ C~~JG~ 013 Cal mac. ® C~G~~7C7 m QLr.• IL Lj J~~~ ❑~~u \NME ak r t 1 11 ~ ~ Iwo - EL]', I mom o 4 Mill D& J 0 LOW "r MR !II i 11+1 Ljmm~ Ljzr= UZI= i ZLI= E i , 30103=11 I jjrjJL~JLJLjm IM= I I I I11 l~ r - CITY COUNCIL REPORT FORMAT i 10: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager k SUBJECT: No Parking of Vehicles on both sides of Piner Street between Oak znd Hickory Streets RECOMMENDATION: Approval SUMMARY: Approval for "no parking" on both sides of Finer street between j the hours of 8:00 a.m. and 6:00 p.m. weekdays. BACKGROUND:- {I North Texas Savings owns all the property on the east side of the street and half the property on the west side. Two businesses on the west side of Piner have head-in parking and this will not cause a hardship on them. All surrounding property owners are in favor of the request. PROGRAMS, DEPARTMENTS, OR GROUPS AFFECTED: North Texas Savings, Businesses on Finer Street, and General Public FISCAL IMPACT: t Safer passage between Oak and Hickory 0773E i I i i k1- 2832L NO. AN ORDINANCE OF THE CITY OF DENTON, TEXAS, PROHIBITING THE PARKING OF VEHICLES ON BOTH SIDES OF FINER STREET BETWEEN OAK AND HICKORY STREETS; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY NOT TO EXCEED TWO HUNDRED DOLLARS; AND DECLARING AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. When signs are erected giving notice thereof, no person shall park a vehicle from 8:00 a.m. to 6:00 p.m. Monday through Friday upon the following street or portion thereof, in the City -)f Denton, to-wit: Both sides of Finer Street between Oak and Hickory Streets. SECTION II. That if any section, subsection, paragraph, sentence, clause, phrase or word in this ordinance, or applica- tion thereof to any person or circumstance is held invalid by any court of competent jurisdiction, such holding shall not affect the validity of the remaining portions of this ordinance, and the City Council of the City of Denton, Texas, hereby declares it would have enacted such remaining portions despite any such invalidity. SECTION III. Any person who shall violate a provision of this ordinance, or fails to comply therewith or with any of the requirements thereof, or of a permit or certificate issued ctereunder, Fhall be guilty of a misdemeanor punishable by a fine not exceeding Two Hundred Dollars ($200.00). Each such person shall be deemed guilty of a separate -offense for each and every day or portion thereof during which a%y violation of this ordinance is committed, or continued, and upon conviction of any such violations such person shall be punished within the limits above. SECTION IV. That this ordinance shall become effeati,re fourteen ays from the date of its passage, and the City Secretary is hereby directed to cause the caption of this ordinance to be published twice in the Denton Record-Chronicle, the official newspaper of the City of Denton, Texas, within ten (10) days of the date of its passage. I I 1 i I ' t y a i r 'n PASSED AND APPROVED this the day of Y 1989, ATTEST: f JENNIFER r i APPROVED AS TO LEGAL FORM: {i DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY BY: I I j I t 1 1 l111J I j i ! PACE 2 MEMORANDUM f ~ DATE: September 8, 1989 TO: Citizens Traffic Safety Support Commission FROM: Paul Iwuchukwu, Traffic Liaison UBJECT: Meeting September 11, 1989 ITEM 12 E UEST FOR MEDIAN OPENING DIFICATION BY AMERICAN IES, : America Stores P ernes, Inc. (Skaggs) is ! requesting medi opening modification on the proposed Coope eek Road to provide them easier access to thei erty east of the Safety Kleen Company. The equest edian opening is less than 300 feet a y from the oved median cut in the prelimina replat of the s vision and therefore does conform to sub lion regulation stipul ion of 400 feet. Th Development Review Committee has cor. ' ered this quest and recommended approval subject t merican cores allowing a curb cut on their driveway the Jester $ Haywood tract (see attached sketch). Staff recommends approval based on DRC recommendation. I _ _ 'r'Ni ° PARKJNfi"sc 0l1.. PINEr-, STREET= BY, MORT The North Texas Savings and Loan Association on the northeast corner of hest Hickory Street and Piner Street is requesting an ordinance for "No Parking" on both sides of Piner Street between 8:00 a.m. and 6:00 p.m, They say that Piner Street carries a great deal of traffic to and from the Carroll Courts building and parking on either side of Piner creates traffic flow problems. I i qF CTSSC MEMO September 8, 1989 page 2 Staff investigation has shown that Piner Street is b too ecausertit is wilthinpaaklcluster aof high traffic Also, generators - banks, courthouse, doctors offices, utilities - it experiences a great deal of traffic. It also connects two major one-way streets (Oak and Hickory) and therefore is used for circulation. A hundred percent of owners of abutting properties have supported this request. Staff recommends approval for "no parking" on both sides of Piner Street between the hours of 8:00 a.m. and 6:00 p.m, weekdays. I EM ld APPROVAL OF THE LOWNTOWN TRAFFIC SAFETY: The Downtown Traffic Study which was performed y Traffic Engineering Consultants, Incorporate of Oklahoma City, has been presented to the Com ssion n earlier meetings but no recommendations wer made. On of the important issues to be addre ed is the flow f traffic on Oak Street and Hickor street east of Lo st. Currentlhyy, both sections artyh two-way traffic utSqdue uaretoareae, disalignment modificatien streets needed, a consultant has prop ed two options which are: Option M1 Exte d one-way eastb nd on Hickory up to Austi Street and 1 ve Oak as it is; Option i2 Extend th str is one-way up to Bell Avenue Staff has presented the downtown traffic study to the Main Street Task Fo c and they have recommended Option 02 which is ex d both streets one-way up to Bell Avenue (se memo at ched). Staff feels eit r of these t options would improve traffic manag ent around the quare. However, we may also a that Option 11 s more likely to necessitate ignalization of the Street and Bell Avenue In section. If thi occurs, It will create a clus r of signals on t section of Bell between McKinne and Hickory and is does not bode well for thru traff on Bell. is is a community oriented issue and sta would support whatever decision the commission kes regarding this issue. i f i t I 1 i 1 1 MINUTES Citizen Traffic Safety Support C)mmission September 11, 1989 ore, Marilyn Smi , David Graham, Gene GohlkeAmador, Doug Ch wick, and PR NT: Frances Laforte, A/d3 John Erwin STAFF: aul Iwuchukwu, Traineer Asso ate nual Coronado, Trpervisor Ca tain Dotson, Polrtment ITEM 11 APPR E MINUTES OF 19 : The me ting was co order at 5:30 p.m. on Monday, eptember by Gene Gohlke. Doug Chadwick ade a mo approve the minutes as written. vid Graonded the motion. Motion passed unant 0usiy. ITEM 12 RE UEST FOR M IAN G MODIFICATION BY AMERICAN Iwuchukwu pres to the request, He said American Stores Proper es, c. (Skaggs) requested a median opening mods tcation n the proposed Cooper Creek Road to pro ide them a ier access to their property east of a Safety K1 n Company. The requested median 0 ning is less t 300 feet away from the approve median cut in the reliminary replat of the j subdiv on and therefore oes not conform to subdi is ion regulation stipula 'on of 400 feet. i Th Development Review Committ considered this quest and recommended approval ject to $merican cores allowing a curb cut on their riveway for the Jester 6 Haywood tract. David Graham asked what the speed limit as at this location. Iwuchukwu said it was 45 mph. 1 S FF RECOMMENDED: Approval COMMISSIONERS: David Graham made a motion to accept s ff recommendation. Doug Chadwick secon d the motion. Motion passed unanimous) . I L11* 43 RkrUP FO 6wDARK ING^' OR P1X11t`STRE6T.:. BY NORTH Iwuchukwu presented the request. He said North Texas Savings and Loan Association on the northeast corner ! of West Hickory Street and Piner Street requested an ordinance for "No Parking" on both sides of Piner Street between 8:00 a.m. and 8:00 p.m. IC E l i Ii I September 11, 1989 Page 2 i Staff investigation showed that Piner Street is too narrow to allow parking on either side of Finer. Also, because it is within a cluster of high traffic generators banks, courthouse, doctors offices, utilities - it experiences a great deal of traffic, it also connects two major one-way streets (Oak and Hickory) and therefore is used for circulation. A hundred percent of owners of abutting properties have supported this request. Bennie Snider, President of North Texas Savings came forward to speak in favor of the request. he said j North Texas Savings owned all the property on the I east side of the street and half the property on the I west side. Two businesses on the west side of Finer have head-in parking and this will not cause a hardship on them. All surrounding property owners are in favor of the request. STAFF RECOMMENDED: Approval for "no parking" on both sides of Finer Street between the hours of 8:00 a.m. and 6:00 p.m. weekdays. COMMISSIONERS: David Graham made a motion to accept staff recommendation. Mike Amador seconded the motion. Motion passed unanimously. 14 APPROVAL OF THE DOWNTOWN TRAFFIC SAFETY: wuchukwu presented the request. He d the D own Traffic Study which was perfork~ y Traffic Engin ing Consultants, Incorporated of Oklahoma City, ha en presented to the Commi on in earlier meetings but recommendations wer ade. One of the import Issues be addressed is the flow of, traffic on Oa ree and Hickory Street east of Locust. Currently, sections carry two-way traffic but due to the sa nment of both streets around the Square ar , some of modification is needed. The cons ant proposed ee options which are. Option 01 end one-way eastbound on Hic y up to ustin Street and leave Oak as t is; forcing a mandatory right turn if ing west bound on Hickory at Austin Street ion !2 Extend both streets one-way up to Bell Avenue i i it i t i v t , I i nw,> 1 II cAa.cto~_~.. BLVD, 1 L~ r~ y 1 I I i4 P1fvER 5T I i34N K E1-Ct'i r Y Q w I I i I I Pit-+ER ST NO PAFMCING I I - I I II I f 1 t 4 1 lot -LLAJ ~ I I j i I I i i i I j V I i I Il I I 'f November 7, 1989 CITY COUNCIL AGENDA ITEM 9-T, TO: MAYOR 0!D MEMBERS OF THE CITY CUUNCIL FROM: Lloyd Harrell, City Manager SUBJ: CONSIDER ORDINANCE APPROVING CONTRACT WITH FREESE 3 NICHOLS, INC., FOR PROFESSIONAL ENGINEERING SERVICES IN CONNECTION WITH THE LAKE RAY ROBERTS OFF-SITE FACILITIES, BOOSTER STATION AND DISTRIBUTION SYSTEM CONNEOrms, ~I RECOMMENDATION: The Public Utilities Board, at their meeting of September 27, 1989, recommended to the City Council, approval of t,ie subject contract which is an Amendment to the contract with Freese and Nichols executed on preliminary and design engineering for the water plant and booster station. SUMMARY: The existing contract covers all phases of engineering services for the project; preliminary design, detailed design, bid, and construction. Section III of the contract provides the scope of services for the three phases of engineering. The maximum fee for i the preliminary design is established in Section VI. The contract states that fees for the detail design and the construction phase shall be submitted at completion of the preliminary phase. Amendrent No. 1 includes additional items to be included In the scope of work and the method of compensation which establishes a maximum fee of $147,850. BACKGROUND: Purpose The Lake Ray Roberts Water Treatment Plant project consists of four element,: 1. Water Treatment Plant 2. Transmission Main 3. Booster Station 4. Distribution System Connection i The 1989 forecast indicates the project is needed by May, 1993. However, we are currently short on ground storage facilities per the Texas Department of Health criteria. Instead or constructing ground storage at the existing water treatment plant, the Stiff recommended, and the board approved proceeding with the booster Station and Distribution System tie in for completion by F4ay 2, 1992. i f i f Ii CC Meeting Pave 2 Design Fee Freese b Nichols, Inc., has submitted Amendment No. 1 to the contract which establishes the maximum fee for detailed design and construction period engineerin4 services. Construction period services are based upon a nine (9) month construction period. the services of a resident project representative are not included, The maximum fee is $147,850. Fee Comparison Staff Analysis The Water/Wastewater Engineering Staff used information from previous contracts with Freese 6 Nichols and our understanding of the scope of work. The Staff's estimated fee is $146,378. This compares very favorably with Freese 8 Nichols proposed maximum fee of $14,,850. TSPE Curves The Texas Society of Professional Engineers publishes curves fro use in estimating engineering fees for Basic Services. Considering an estimated construction cost of $2,1 m on and using curve A, the ` estimated fee is about 6.9% of construction cost, or $140,815. Since the Basic Services include preliminary design and since Freese 8 Nichols has already completed and been compensated for the preliminary design, then their proposed maximum fee of $147,850 appears to be high, However, further consideration is justified. Of the $122,200 preliminary design fee, only about $40,667 is attributed to the booster station and connection to the distribution system. The balance is for transmission main siting and routing and isi even system. ~ Freese analyzing ~Nichols total internal thus obecomes $168,517, distribution higher. The assignment is not simply for the construction of a pumping facility, it 1s realty for about five different assignments to be completed as one project: 1. Treatment Plant (Chemical facilities) 2. Pumping Station 3. Water Mains (Distribution System Connection) 4, Irrigation/landscape 5. Roads and Streets If we enter the curves at 1/5th of the estimated cost, $420,000, the resulting fee is 8.6% of construction, or $184,800, This also compares favorably with Freese b Nichols total combined fee of $188,517. i I l t c; A CC Meeting Page 3 Freese b Nichols proposed fee compares even more favorably when the scope of work is reviewed. The proposed fee includes compensation for several services which the TSPE curves treat as additional services. Some of these include: 1. Appearances before City and State Regulatory Agencies, 2. Claims Management, 3. Preparation of kecord Drawings, 4. Neighborhood Meetings, 5. Prepurchase Pump Equipment, etc. Considering that Freese & Nichols proposed fee of $147,650 is in line with Staff estimates, and TSPE curves, that the fee includes many services not included in the TSPE curves and that the project actually consists of several assignments grouped into one project, then the Staff believes that the proposed fee is fair and equitable, and recommends 6pproval. Options Freese 8 Nichols proposed three options: 1. Maximum fee with a salary cost multiplier ($147,850) ` 2. Estimated fee with a salary payment multiplier 1$127,000) 3. Lump sum fee M 40,6UO) A different type of multiplier is associated with each option. This is to reflect the amount of risk shared D! or transferred to each party. Option 1 shares the risk equally. The maximum fee is not high enough to allow some extra work, but not so high that the fee could become unreasonable. The engineer must complete the work, even if his cost exceed the maximum amount. The owner could realize a savings if the required effort 1s less than the maximum fee. Option 2 shifts the risk to the owner, resulting In a lower multiplier and a lower fee for the same amount of effort. If more work is required than originally estimated, then the owner continues to pay. There is no limit on the total fee. There is some potential for savings if the project goes smoother than anticipated. However, there is no incentive for the c msultant to control his costs. t Option 3 also shares the risk. However this is accomplished in a different way than Option 1. The owner s risk is limited by a set fee. His only exposure to lack of or poor performance by the engineer. The engineer's risk is a poor estimate of effort repaired or a cost overrun by not controlling his efforts. The owner has no potential for saving's and the engineer does have an incentive to compromise his efforts. I I i i I i I 'r CC Meeting Page 4 Since Option 1 does limit the owner's risk and does provide an opportunity for savings, the Board and Staff recommend Option 1 be the selected method of compensation. PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Citizens of Denton, Denton Municipal Utilities, and Freese b Nichols, Inc. FISCAL IMPACT: Budgeted Amount Ver CIP $4,757,427 Contract flaunt 147,850 { Balanct Remaining for Construction, Inspection, Surveying, Testing, etc. $49609,577 4na3e tfoal ly submitted, arre r Dreg red/Approved b , A el R. Es e son, Executive rector Department of Utilities Exhibit I General Engineering Services Contract II PUB Minutes of September 27, 1989 III Ordinance f 6551U:14-17 I I I GENERAL ENGINEERING - SERVICES 00 © 0000 y 0000000, C.7 40 - Plablipthed by CONSIAMM, ENCINEERS COUNCIL OF TEXAS Anti TEXAS SOCIFI'Y OF PROFESSIONAl. ENGINEER, i Curves of Median Compensation CURVES A AND 8 lilt _ lit ..A..L. I _ + w 11 u s EL w A IN 00 a r n r in ♦ e 1N3303d-30PHD OMS E i S>nt9 J Curvf, A is intended to apply to assignments of which the following are typical examples: Water, wastewater and Industrial waste treatment plants Low cost, or complicated, waterlront and marine terminal facilities Complicated dams and hydropower installations Small bridges and bridges which are complicated by involved geo. metrics and unsymmetrical features, or which require location andlor alternate design studies Grade crossing ellminatiorns U. ban streets and freeways, Including related drainage facilities Water distribution lines under 16-Inch diameter Sanitary sewage collection lines under 24-inch diameter Pumping stations Air pressure runnels Swimming pools Foundations j Curve B is intended to apply to less complicated assignments of which the following are examples: L age intercepting and relief sewers Storm sewers and drains Sanitary sewage collection lines 24-Inch diameter and over Water distribution lines 16-Inch diameter and over Simple bridges and other structures of stralghtforward or conven- tional design Dams of average complexity Airport paving and grading Irnlgation works, except pumping plants Railways Levees and flood walls, conventional Sewer and water tunnels (free air) Earthwork and dredging i , Highways and rural roads, except low-cost rural roads High-com wharf facilities of conventional design Retalning walls and bulkheads, conventional Roads and streets I ~ ,3 3 { 16 i (BASIC SERVICES) A. PRELIMINARY PHASE 1, Attend preliminary conit,ence with the Owner and other in- terested parties regarding the Project.- 2, Establish the scope of any soil and foundation investigations or any special surveys and tests which, in the opinion of the Engineer, may be required; assist the Owner in arranging for such work to be done, for the Owner's account, 3. Prepare a preliminary engineering report on the Project in sufficient detail to indicate clearly the problems involved and the alternate solutions available to the Owner, including pre- liminary layouts, and cost estimates, and setting forth clearly the Engineer's recommendatlous, 4. Furnish the Owner the required number of copies of the pre- liminary report, Including preliminary layouts and cost esti• mates. B. DESIGN PHASE I, Establish the scope of any additional soil and foundation in. vestigations or any special surveys and tests which, in the opinion of the Engineer, may be required for design; assist the Owner in arranging for such work to be done, for the i Owner's account, 2. Furnish to the Owner, where required by the circumstances of the assignment, the engineering data necessary for applica- J tions for routine permits by loci], state, and federal authorities 1 (as distinguished from detailed applications and supporting documents for government grants-in-aid, or for planning ad. vonces). 3. Establish the scope, and advise the Owner of field surveys re- quired to collect information which, In the opinion of the Engineer, is required in the design of the Project; assist the Owner in arranging for such work to be done, for the Owner's account, 4, Prepare detailed specifications and contract drawings (con- -1 tract documents) for construction authorized by the Owner, 5. Prepare detailed cost estimates of authorized construction. The Engineer shall not be required to guarantee the accuracy of these estimates. 6. Furnish the Owner all necessary .:opies of approved contract documents including notices to bidders and proposal forms. All sets of contract documents in excess of agreed number arc to be paid for separately, 1 I r, y 8 A s .1 e C. CONSTRUCTION PHASE 1. Assist the Owner in tha advertisements of the Project for bids. 2. Assist the Owner in the opening and tabulation of bids for construction of the Project, and consult with the Owner as to the proper action to be taken, based on the engineering considerations involved. 3. Assist In the preparation of formal Contract Documents, 4. Make periodic visits to the site (as distinguished from the continuous services of a resident Project Representative) to observe the progress and quality of the executed work and to determine in general if the work is proceeding in accordance with the Contract Documents. In performing these services the Engineer will endeavor to protect the Owner against defects and deficiencies in the work of the contractor, but he cannot guarantee the performance of the contractor, nor be responsible for the actual supervision of construction operations or for the safety measures that the contractor takes or should take. 3. Consult and advise with the Owner; Issue all Instructlons to the contractor requested by the Owner; and preparo and Issue routine change orders with Owner's approval. 6. Review samples, catalog data, schedules, shop drawings, laboratory, shop and mill tests of material and equipment and other data which the contractor submits. This review Is for the benefit of the Owner and covers onlygeneral conformance with the information given by the Contract Documents, The contractor is to review and stamp his approval on submittals prior to submitting to Engineer, and review by the Engineer does not relieve the contractor of any responsibility such as dimensions to be confirmed and correlated at the job site, appropriate safety measures to protect workers and the public, or the necessity to construct a complete and workable facility in accordance with the Contract Documents. 7. Obtain and review monthly and final estimates for payments to contractors, and furnish to the Owner any recommended payments to contractors and suppliers; assemble written _ guarantees which are required by the Contract Documents. 1 8. Conduct, in company with the Owner, a final Inspection of the Project for compliance with the Contract Documents, and submit recommendations concerning project status, as it may affect Owner's final payment to the contractors. i 4 a 1 i (SPECIAL SERVICES') I Field surveys to collect information required for design, including photo. grammetry, and related office computations and drafting. 2. Studies, tests, and process determination to establish basis of design for water and waste treatment facilities, 3. Services of a resident Project Representative, and other field personnel as required, for on•ihe-site observation of construction. 4. Land surveys, and establishment of boundaries and monuments, and related office computations and drafting. 3. Preparation of property or easement descriptions, 6. Preparation of any special reports required for marketing of bonds. I 7, Small design assignments (estimated construction cost less than 5100,000), 8. Appearances before regulatory agencies. 9. Assistance to the Owner as an expert witness in any litigation with third parties, arising from the development or construction of the Project, including preparation of engineering dais and reports. 10. Special investigations involving detailed consideration of operation, main- tenance and overhead expenses; preparation of rate schedules; earnings and expense statements; special feasibility studies; spprsisals; evaluations; and material audits or inventories required for certification of force ac- count construction performed by the Owner, It. Soil and foundation investigations, including field and laboratory tests, borings, related engineering analyses, and recommendations. 12. Detailed mill, shop and/or laboratory inspection of materials or equip- meat. 13. Travel and subsistence required of the Engineer and authorized by the Owner to points other than Owner's office and project site. 14. Additional copies of reports (over agreed number) and additional sets of Contract Documents (over agreed number). IS. Preparation of applications and supporting documents for government grants or planning advances for public works projects. 16. Preparation of environmental statements and assistance to Owner in preparing for, and attoWing public hearings, l7, Plottiag, computing, and filing plats of subdivisions; staking 0 lots; and related land plamtiag and partitioning functions. 18. Revision of contact drawings after a definite plan has been approved by the Owner, redrawing of plant to show work as actually constructed, l9. Services after issuance of Certificate of Completion, 20. Services to Investigate existing conditions or facilities or to make measured drawings thereof, or to verify accuracy of drawings or other information furnished by Client. 21. Preparation of operating Instructions and manuals for facilities and train- 1 ing of personnel and assistsn^e in operation of facilities. 22. Any other special or miscellaneous assignments specifically authorized by Owner. 'Speclal Services am furnished directly by the Client, or by the Engineer, I usually on The basis of salary cost times a mulupiier. See Section III I 10 j I~ + 1IMON N IA(ISL P 1, lc,4 1E Ve1.,/V IANE 1 4~CHOUI ■ ■ uE 1 ruin P E AND 101tAI 1 114004, P I JOI PAUL IONIIP 000107 THON. Nichols, 7 ANTA HONY RIID Y 00 P ry III, 1/ INC. T. ANT, CMY 4. AE[YEA ►1. CONSULTING ENGINEERS nA,MlC Cr"XN PI NONNII M. L,MONS, PI MICHA!L L NICIIULSP I August 18, 1989 WAVN CAICm Y, 1J. I 1011 MAYES. P E W. IANIST CIEAIINT. Pa, p'AY L. SLIMINC, P I. A LIE HEAD III, P 1. CICHAIL COURAISO,v, FI Mr, Robert E, Nelson, PIE. uO A OOTSOAL PI JOHN L JONI7. P 1. Director of Utilities ANUL PIVITI, AIA City of Denton COMOao CK01a+PE Municipal Building Denton, Texas 76201 Re: Proposed Amendment No, 1 Lake Ray Roberts Off-Site Facilities Engineering Services Phase II 6 III Dear Mr, Nelson: We are pleased to submit a ad for Engineering Services for Phase II (Detailed Design) and Phase III (Construction Phase) of the Lake Ray Roberts Off-Site Facilities. In general, this will include f the proposed booster pump station on Hartlee Field Road and the 4211 discharge line from this site to the intersection of Loop 288 and Sherman Drive. The services to be provided are as indicated in the original contract fcr Engineering Services - Lake Ray Roberts Off-Site Water Transmissior, Facilities Section 111, Phase II and Phase III dated February 16, 1988, and the attached Amendment No. 1. Another amen6tent will be executed for the transmission line from the proposed water treatment plant to this booster pump station and additional distribution work, when requested, Freese and Nichols proposes that tt.ia project be bid under one construction contract and a preliminary estimate of the sheets j required for the plans is as follows, 1. Cover t. Index/NotesfVicinicy 3. Site Layout 4. Pump Station Vault-Mechanical - 5. Misc. Mechanical Details 6, Pump Station Vault-Structural 7, Pump Station Vault-Structural Details 8. Ground Storage Tank Layout 9. Ground Storage Tank Detail 10. Chemical Building Layout 11. Chemical System Details 12. Chemical Building-Structural r TELEPHONE X11 3*1141 111 L1MAR STRErT PORT WEMrH, TEXAS ?1101,3X67 METRO Itf 491970 f ` PAX 01Y 114,4711 I I I I NawuY! •n Mr. Robert E. Nelson August 17, 1989 Page 2 13. Hoist System and Misc. Structural Details 14. Flow Tube Vault 15. Holding Tanks 16. Access Road - Plan/Profile 17. Access Road - Plan/Profile 18. Road Details 19. Pipeline - On Site 20. Pipeline - Plan/Profile 21. Pipeline - Plan/Profile 22. Pipeline Details 23. Landscaping and Sprinkler System 24. Electrical Building - Architectural 25. Chemical Building - Architectural 26. Misc. Architectural Details 27. Electrical Site Plan 28. Electrical Schematics 29. Misc. Electrical Below is an estimate of the manhours and cost (based upon the multipliers in the existing contract) required for this project. I Phass 11 Manhours P.aw Salary Cost Principal-in-Charge 20 S 700 Project Manager 96 2,112 k Project Design Engineer 350 7,700 Structural Engineer 92 10610 Architectural Designer 60 10050 Electrical Engineer 110 1,925 Technician 790 10,270 Clerical 40 360 Technical Review Board 40 880 j Subtotal TTW i Total Salary w/Multiplier of 1.4136 x 2.3 86,507 Expenses W/1.0 Multiplier 5,500 Estimated Total - Phase II $ 920007 Phase III Manhours Raw Salary Cost -fBas-*-a on 9 month cons suction period) Principal-in-Charge 16 $ 560 Project Manager 117 21574 Construction Engineer 270 50805 Design Engineer 126 2,772 Construction Technician 97 1,649 Technician 33 429 Clerical 60 540 Subtotal 11T 42 Total Salaryy w/Multiplier of 1.4136 x 2.3 $ 4 Expenses w/1.0 Multiplier 5 4n 220 Estimated Total - Phase III Estimated Total (Phase II 6 111) $140,815 I h l i Mr, Robert E. Nelson August 17, 1989 Page 3 As Freese and Nichols has done in the past for the City of Denton, we would offer three possible Lasis for compensation, any of which can be selected by the City. The attached Amendment No. 1 is based upon Option 1, if Option 2 or 3 is selected by the City, the amendment will need to be modified accordingly. F • Option i Freese and Nichols proposes to perform the services for Phase II and Phase III on the basis of salary cost times a multiplier of 2.3 plus direct expenses times a multiplier of 1.0 with a maximum ceiling not-to-exceed $147,850 without written authorization by the Owner. (Salary cost is equal to 1.4136 times payroll. This factor is adjusted annually.) 4 Optioi 2 { Freese and Nichols proposes to perform the services for Phase II and III on the basis of (1) fringe cost, (2) plus the cost of salary payments of staff personnel for time directly chargeable to the project times a multiplier of 2.50 and (3) plus direct expense times 1.0. The projected fee for services is $127,000, based on estimated work hours and expenses described herein. The actual fee is based on actual salary cost and expenses chargeable to the project usin4 the multipliers described above. (Fringe cost is equal to 0.4136 times payroll. This factor is adjusted annually.) • Option 3 Freese and Nichols proposes to perform the services described on the basis of a lump sum fee amount of $140,800. Freese and Nichols will be available to provide resident representation during the Construction Phase (III) in accordance with Section IV.I of the prime engineering contract, if requested by the City. I ~ 3 I 4 f i i i Mr. Robert E. Nelson August 17, 1989 Page 4 We appreciate this opportunity to submit this proposal to the City of Denton. If you have any questions or require additional information, please call. Yours very truly, FREESE AND NICHOLS, INC. W ~ mxi Robert L. Nichola, P.E. RLN,bg/n-015 Attachment i I l ~ i i i f I EXCERPT Public September s 27°a 19891 Minutes FOR PROFESSIONAL }p, CONSIDER CONTRACT WITH FREESE 8 NICHOLS, INC i ENGINEERING SERfIESS IBOOSTOERECSTAT10N1T AND REDISTRIBUTION ROBERTS OFF-SITE FACILI CONNECTIONS. that phase I was complete (the Ham reviewed this item indicating re the plans and preliminary design) and it is now time to enter phase 2 of the project authorlling Fre?se 8 Nichols to p specifications for this project. The Price is not to exceed $147,850. based this upon an Thompson asked how Staff e explainedi they n a staff, to camel to was made by hl h whether a fair price. the City Engineerineering , services guideline estimate $146,378, f this gave and also used a general types engi n ofients, this figure came to which gives curves after different making adj tm the projections eneral curves 9 a ballpark estimate; standards. State law for $}80,000, so Freese Nichols came in well below bids national engineering Staff feels comfortable recommende bids for engineering services. obtaining given by Freese 6 Nichols. with the figure predicated on a nine Laney stated that this 9uar n e`ide prime t m is extends to forthcoming, greater than month completion schedule. probably purposes to the 9 months, then a change order would period plus a contract as stated appears to be at specifications, 1,e., a nine-month construction D maximum fee. firm to ' Freese & Nichols Allison agreed that it is not unusual for an engineering come back and requests additional fees; howeve , everyonelast four over Nam stated that Staff reviewed has not done this. pay because of projects the City had with Freese didhnot~have to p the maximum fee. However, the City b stated that the fact that they Laney Uest a change order in the this clause in the contracrlorlty to req riorlty in the r _ have not exercised their pril not exercise such p past does not mean they future. resented. Second by Laney then moved to approve, t Thompson. All ayes, no naymotioy carrSeds presented- i 65201!:8 I ,t R 4 EXCERPT Public Utilities Board Minutes September 27, 1989 10. CONSIDER CONTRACT WITH FREESE 8 NICHOLS, INC., FOR PROFESSIONAL ENGINEERING SERVICES IN CONNECTION WITH THE LAKE RAY ROBERTS OFF-SITE FACILITIES, BOOSTER STATION AND DISTRIBUTION SYSTEM CONNECTIONS, Ham reviewed this item indicating that Phase I was complete (the prpliminary design) and it is now time to enter Phase 2 of the project authorizing Freese & Nichols to yrepare the plans and specifications for this project. The price is not to exceed $147,850. Thompson asked how Staff made a determination as to whether this was a fair price. Allison explained they based this upon an estimate made by the City Engineering Staff, which came to $1461378, and also used a general engineering services guideline which gives curves for different types of projections this gave a ballpark estimate; afte, making adjustments, this figure came to $180,000, so Freese & Nichols came in well below the general curves recommended by national engineering standards. State law forbids obtaining bids for engineering services. Staff feels comfortable with the figure given by Freese & Nichols. Laney stated that this guaranteed maximum is predicated on a nine month completion schedule, If the project extends to greater than 9 months, then a change order would probably be forthcoming. The contract as stated appears to be at cross purposes to the specifications, i.e., a nine-month construction period plus a maximum fee. i Allison agreed that it is not unusual for an engineering firm to come back and requests additional fees; however, Freese & Nichols has not done this. Ham stated that Staff reviewed the last four projects the City had with Freese & Nichols, and everyone ran over the maximtnn, fee. However, the City did not have to pay because of this clause in the contract. Laney stated that the fact that they have not exercised their priority to request a change order in the past does not mean they will not exercise such priority in the future. Laney then moved to approve the contract as presented. Second by Thompson. All ayes, no nays, motion carried. 6520Ur8 I l i U A^.: 'r e 2481L-4 ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR. TO EXECUTE AMENDMENT NO. 1 TO THE AGREEMENT OF FEBRUARY 16, 1988 BETWEEN THE CITY OF DENTON AND FREESE AND NICHOLS, INC. RELATING TO PROFESSIONAL ENGINEERING SERVICES FOR LAKE RAY ROBERTS OFFSITE WATER TRANSMISSION FACILITIES; AUTHORIZING THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That the Mayor is authorized to execute Amendment No. to the agreement between the City of Denton and Freese and Nichols, Inc. relating to Lake Ray Roberts Offsite Water j Transmission Facilities under the terms and conditions contained within said amendment, a copy of which is attached hereto and i made a part hereof. SECTION II. That the City Council hereby authorizes the expen tune o funds not to exceed One Hundred Forty-seven Thousand Eight Hundred and Fifty ($147,850) Dollars. SECTION III. That this ordinance shall become effective imme3ate y upon its passage and approval. PASSED AND APPROVED this the day of , 1989. 4 { If OYMMENS MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: i APPROVED AS TO LEGAL FORM: DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY i BY:, 3 I 1 1 i a 2841L THE STATE OF TEXAS § AMENDMENT NUMBER 1 TO THE AGREEMENT FOR ENGINEERING SERVICES COUNTY OF DENTON § BETWEEN THE CITY OF DENTON AND FREESE AND NICHOLS, INC., FOR LAKE RAY ROBERTS OFFSITE WATER TRANSMISSION FACILITIES i The Agreement for Engineering Services entered into on the 16th day of February 1988, by and between the City of Denton (OWNER.) and Freese and Nichols, Inc., (ENGINEER) shall be emended as set forth below. The said Agreement is attached as Exhibit "1" and is hereby amended as follows: I. That portion of the Agreement within Section III which describes Phase II is hereby amended by the addition of the following language after the paragraph designated as No. 8 on Page 7 of the agreement: Prepare the design of a booster pump station and ground storage tank, as approved in the Preliminary Design Report, that includes the following: j 1. Three (3) exposed vertical turbine pumping units with the pump station structure sized to accommodate three (3) additional pumping units. 2. One welded steel above-ground storage tank with a capacity of approximately three million (3,000,000) gallons. i 3. Chemical feed facilities for chlorine and ammonia. 4 - 4. Required (on site) instrumentation and controls. 5. Concrete access road within the site. 6. Landscaping and site drainage as required in the final approved plat (final plat by others). 7. One 42-inch diameter discharge line from the pump station to the intersection of Loop 288 and Sherman Drive. i 8. The booster pump station and the 42-inch discharge line will be bid and will be awarded to a single construction contractor. II. That paragraph within Section VI, Subsection B, on Page 14 of the Agreement which obligates the Engineer to submit a i r 1\ maximum fee to the Owner for Phase II Detailed Design Phase and :base III Construction Phase Services is hereby amended by the addition of the following language: The SNGINEER shall be paid for the Phase II - Detailed Design Phase, described above in Amendment 1, and for the Phase III - Construction Phase Booster Pump Station and Ground. Storage Tank, described in the Prime Agreement, as set orth in Exhibit "A" of the original Agreement, Schedule of Charges, with the total additional fee not to exceed the amount listed below (Phase III is based on a nine (9) month construction period): Additional Fee Booster Pump Station and Ground Storage Not to Exceed Phase II and Phase 111 $1479850 Partial payments to the Engineer will be made on the basis of monthly statements rendered to and approved by the Owner; however, under no circumstances shall any monthly statements exceed the value of work performed at the time a statement is rendered, III. All other provisions, terms, conditions and obligations of I the Agreement between Owner and Engineer which are not expressly amended here shall remain in full force and effect. Said Agreement and this Amendment shall be construed together as a single contractual agreeknent. This Amendment Number 1 is executed in two counterparts, on this the day of , 1989. CITY OF DENTON, TEXAS, OWNER 8Y: ATTEST; JENNIFER WALTERS, CITY SECRETARY I Y E BY: j i PACE 2 44WYi M41 Mt:'JiW.♦ APPROVED AS TO LEGAL FORM: DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY BY: FREESE & NICHOLS, INC., ENGINEER i BY: _ I ATTEST: i k ~ SECRETARY I i I i i ! I ~ I PAGE 3 I v 3 EXHIBIT "1" AGREEMENT FOR ENGINEERING SERVICES FOR LAKE RAY ROBERTS OFF SITE WA TER TRANSMISSION FACILITIES STATE OF TEXAS COUNTY OF DENTON Th1 Agreement made, entered into and executed this the of 1988, by and between the 1 f yl 'oi'-' day Denton, ,ere na gir a e the -OWNER" and Freese and Nichols Inc., hereinafter calla a `ENGINEER` acting herein, by and through itsrepro. _ ~ sentative, duly authorized so to act for and in behalf of said ENGINEER. r I WITNESSETN, that in consideration of the covenants and agreements herein contained, the parties hereto do mutually agree as follows: SECTION I EMPLOYMENT OF ENGINEER The OWNER agrees to employ the ENGINEER, and the ENGINEER agrees to perform professional engineering services in connection with the Project as stated in the sections to follow, and for having rendered such services, the OWNER agrees to pay to the ENGINEER compensation as stated in the sections to follow. The Project shall include design of off-site water transmission facilities, including transmission lines, booster pup statics and ground storage reservoirs. The ENGINEER agrees to render the services under the Anyoteent in accordance wito the/pprofessional standards prevailing in the Dallas/Fort Worth/Metroplex area, h18bsst i SECTION if PERiOO OF SERVICE This Agreement shall become effective upon execution by the OWNER and the ENGINEER and shall remain in force for the period which may reasonably be jett, rIncludingAdditional wServices and any rand equired extensions approved by the OWNER@ i -I- i I i i i !1 f Ia I`r yN A {(yc t I SECTION (II BASIC SERVICES Tne ENGINEER shall render the following professional services for the development of the Project: PHASE I - ANALYSIS AND PRELIMINARY OESIGN Upon execution of this Agreement, ENGINEER shall: a. Consult with OWNER: (1) to review, the scope of work, (2) to verify the OWNER'S requirements for the Project, and (3) to review available data. 1 b. Advise OWNER as to the necessity of OWNER's providing or obtaining I data or services from others, and assist the OWNER in connection with any such services. c. Provide analyses of OWNER's requirements for the project, as verified in Section III, Paragraph A.l.a., including planning, surveys, site evaluations and comparative studies of prospective sites and solutions. d. Prepare a flow chart showing key project milestones including Phases I through III. The flow chart will be updated monthly and sent to the OWNER. The ENGINEER understands that the OWNER desires to have the ground storape reservoir, booster pump station, and tie-ins to the City s di3tribution system in operation by May 1, 19901 and the transmission line from the water treatment plant to the booster pump station in operation by May 1, 1991. The OWNER acknowledges that the ENGINEER is only one of the many parties involved in the project and that the ENGINEER cannot assure completion of the project by a specific date. \ e. Prepare a Preliminary Design Report IPDR) containing schematic layouts, sketches and conceptual design criteria with appropriate exhibits to indicate the considerations involved ahi the alterna- tive solutions available to OWNER and setting forth ltiuiHEL-R'* findings and recommendations with opinions of probable construc- tion costs for the Project, which includes estimates of contingencies and allowances for charges of professionals and consultants. Allowances for the cost of land and rights-of-way, compensation for or damages to properties and interest and financing charges will be provided by the Owner or others so designated by the OWNER, all of which are hereafter called "Project Costs". The PDR shall consist of three Technical Memorandums (TM) or Sub-Chapters addressing the foil w ing areas: t i E TM 01 - UPDATE WATER SYSTEM ANALYSIS This task will consist of updating and revising the City's water system Master plan hosed on the Ray Roberts 'dater Treatment Plant facilities and delivering water into the northeast portion, rf Denton through a new booster pump station. The specific sub-tasks will consist of the following: 11 Meet with the OWNER'S staff to verify the accuracy and review all changes to the water distribution system since the last computer model was input on Freese and Nichols' system. OWNER will provide the changes to the system for the ENGINEER to input into the computer model. Review the current and proposed operations of the system with the OWNER. (One trip to Denton included) 2) Obtain from the OWNER's staff updates of the population and/or land use projections and distribution through the year 2010. (NOTE: The population projections utilized to construct the computer model input on the Freese and Nichols system are only through the year 20000 one trip to Denton included). 3) Obtain from the WER's staff water use records since the last water system analysis, including water production records, point source industrial and commercial demands, tank levels, pumping records, and system pressures. (one trip to Denton included) 41 Estimate current and project future average-day, peak-day, maximum hour, and tank filling on peak-day demands throughout the system through the year 2010. I 5) Update the computer model of Denton's existing water system and analyze the system based on current and maximum hour and k tank filling conditions. Analysis of the water distribution system will be limited to lines 12-inches in diameter and larger. (NOTE: Extended period simulations are not included). 6) Endeavor to verify the accuracy of the computer model by comparing the results with records of actual pumping tank levels, and pressures. 10ne trip to Denton included 7) Determine ground and elevated storage requirements and pumping requirements to meet projected demands through the year 2010. 8) Analyze the water distribution system based on projected year 2010 demands and recG.asend necessary improvements. Evaluate the following methods of supplying the proposed upper .3- I i` l I II Il pressure plane; (1) through the existing pump station dt McKenna park; (2) through a separate upper pressure plane booster pump station; and (3) through the Lake Ray Roberts AoOster Pump Station. (One trip to Oenton included) 9) Establish priorities and develop opinion of probable cost for recommended improvements. 10) Conduct Technical Review Board meeting on Technical Memorandum No. 1. The Technical Review Board will consist of three senior technical members of the ENGINEER's staff. They will provide an independent review of the Analysis Phase. 1l) Conduct a work shop with the OWNER on the findings and recommendations in Technical Memorandum No. 1. Review in draft form with the OWNER's staff. (One trip to Denton included) 121 finalize Technical Memiorandum No. 1 and present to the OWNER. (One trip to Denton Included) TM 02 - PRELIMINARY PIPELINE ROUTING I This task will consist of evaluating potential pipeline routes from the Lake Ray P.oberts W:eter Treatment Plant to the booster pump station and the recommendation of a preferred route. The specific sub-tasks will consist of the following; 1) Using USGC and aerial maps, lay out a maximums of three alternative pipeline routings. IOne trip to Oenton included) 2) Make a field evaluation of each of the alternatives, including topographic features, highway and railroad crossings, overrean power and other utility conflicts that are apparent from visual observation. Oetermine major property owners along each routing, (5 days of field work ` included) ; 3) Determine pipeline initial and ultimate capacity and determine teseu nt requirements. (Easement description not included). 4) Oevelop hydraulic profiles for each routing and prepare opinions of probable construction cost and life cycle operations cost of each alternative. This will include evaluating the possibility of serving potential new development between the lake and the City from this line. S) Recommend routing and develop 1"x$00' plan and profile sheets from USGC maps of route. (One trip to Denton included) k F -4- I k e k 6) Conduct Technical Review Board meeting (concurrent with TRB meeting for Technical Memorandum No. 1). 7) Conduct a 14orkshop with the OWNER on the findings and recommendations in Technical ?Iemorandum No. 2. Review 'n draft form witn the OWNER's staff. (One trip to Denton included) 8) finalize Technical Memorandum No. 2 and present to the OWNER, I (One trip to Denton Included) TM 03 - PRELIMINARY LAYOUT BOOSTER PUMP STATION, GROUND STORAGE, AND DISTRIBUTION SYSTEM IMPROVEMENTS This task will Consist of preliminary sizing and layout of the booster pump station, a separate upper pressure plane pump station (if required), ground storage facilities, and distribution system improvements necessary for the pump station(s) to tie into the water distribution system, These facilities will be based on the findings and recommendations presented in Technical Memorandums No. 10 Update of Water System Analysis. The specific sub-tasks will' consist of the following: 1) Determine the projected year 2010 and maximum feasible capacity (pumping and storage) of the booster pump station and, if required, an upper pressure plane pump station. Evaluate horizontal vs. vertical pumping units and steel vs. concrete storage tanks (including below or partially below radf concrete tanks). Determine the architectural style and landscaping to be utillted. (Two days of the site visits included) 2) Evaluate alternative arrangements of components on the pump station(s) site. Various increments of pumping and storage will be evaluated co meet current and future demands. Develop a topographic contour map of the pump station site and legal description of the property. 3) Develop preliminary piping and Instrumentation diagrams (PID) and electrical design concepts. Determine imsmediate, pro- jected year 2010, and projected ultimate power requirements. Review the operating philosophy with the OWNER'S staff and establish the level of instrumentation and control required for the pump stationlsl. This sub-task will be done in conjunction with the Water Treatment Plant Instrumentation Concept Report (TM N/). The PID will be in schematic form and will depict the major piping, valves, pumping units, instrumentation, and controls, {Two trips to Denton included) i f ~l r S F 4) Revel op architectural design concept for the pump station(s). This will inclu(ie parking, landscaping, office spate, Shop space, HYAC, and lighting requireuients. (One trip to Denton intluded) 5) Develop the routings of required distribution system lines to tie the pump station(s) into the water system. b) Develop opinions of probable construction cost and a project schedule. This will include recommendations on possible multiple construction contracts and/or pre-selection of equipment. 71 Conduct Technical Review Board meeting. 8) Conduct a workshop with OWNER's staff on the layouts and recommendations of Technical Memorandum No. 3, Review in draft form with the OWNER's staff. (One trip to Denton included) 9) Finalize Technical Memorandum No. 3 and incorporate into the Preliminary Design Report, Prepare 15 copies of the Preliminary Design Report. i 10) Present the findings of the Preliminary Design Report to the Public Utllitles Board, the Planning and Zoning Commission and the City Council. (Two trips to Denton included) PHASE 1I - DETAILED DESIGN PRASE The scope of work for this phase is a general outline of services to be pro►ided and 1s based on the understanding of the project at this time. Upon completion of Phase 10 Analysis and Preliminary Design Phase, a detailed scope of work for Phase 11, Detailed Design Phase, will be furnished to the OWNER, After written authorization from the OWNER, the ENGINEER shall provide professional services in this phase as follows: 1. Prepare detaileA plans, specifications, contract documents, designs, and layouts of improvements to be constructed, 2. Provide the OWNER with advice, when requested, with respect to the pits, gsoilaresistivitycsurvey%, Investigations, yexplorattest ions-, however, the making of such investigations and the interpretations of data and reports by special consultants are not a part of the services to be rendered by the ENGINEER, and the cost therefor shall be paid by the OWNER, The ENGINEER shall monitor and review the work of testing laboratories and inspection bureaus required for the testing or i i I` Ir 6 inspection of materials witnessed tests, factory testing, etc. for the Project, but the cost of such laboratory tests or inspection shall be paid by the OWNER. J. Furnish the OWNER, when requested, tho engineering data necessary for applications for routine permits required by local, state and federal authorities. Preparation of detailed applications and supporting documents for government grants or for planning advances will be provided as Additional Services. 4. Submit plans, specifications, and contract documents to the applicable federal and state agency(sl for approval, where required. - 5. Furnish such information necessary to utility companies whose facilities may be affected or services may be required for the Project. 6. Prepare revised opinion of probable construction cost, and bidder's proposal forms (project Quantities) of the improvements to be constructed. 7, Conduct Quality Control (QC) workshops utilizing the senior members of the ENGINEER's staff with experience acceptable to the OWNER. QC workshops will be held at approximately 30%, 60% and 99% complete milestones of Phase 11, Detailed Design, 8, Furnish the OWNER three (3) sets of copies of plans, specifica- tions, and bid proposals marked "Preliminary" for approval by the OWNER. Upon final approval by the OWNER, the ENGINEER will provide the OWNER ten (10) sets of copies of "Final" plans. As directed by the OWNER, additional sets of plans, specifications and bid documents as are necessary in the receipt of bids for construction and as are required in the execution of the project, shall be furnished by the ENGINEER and shall be paid for by the OWNER at actual cost of reprodvction. PHASE III - CONSTRUCTION PHASE SERVICES specificationsnbyftheeOWNER9ntherENGINEER will proceed with a the plans performance of services in this phase as follows: 1. Assist the OWNER in securing bids, issuing notice to bidders and notifying construction news publications. The notice to bidders will be furnished to the OWNER for publication in the local news media. The cost for publications shall be paid by the OWNER. C 2, Assist the OWNER In the opening, tabulation, and analysis of the bids received and furnish recommendations on the award of contracts or the appropriate actions to be taken by the OWNER. I I i I i a d 3, Assist in the preparation of formal contract documents for construction contracts. a. Assist in conducting pre-construction conference(ooith the contractor(sl, review construction schedules prepared by the Contractor(s), and prepare a proposed estimate of monthly cash requirements of the project. I 5, )Rake two visits each month to the site (as distinguished from the continuous services of a Resident Project Representative) to observe the progress and the quality of work and to attempt to determine in general if the work is proceeding in accordance with the contract documents. In performing these services, the ENGINEER will endeavor to protect the OWNER against defects and the will deficiencies OWNER, observed defects orleticiencles°ismmediately ENGINEER however, it is understood that the ENGINEER does not guarantee the Contractor's performance nor is he responsible for supervision of the Contractors operation and employees. ENGINEER shall not be responsible for the means, methods, techniques, sequences or procedures of construction selected by Contractor or the safety precautions and programs incident to the work of the Contractor. the acts or omissions of any ENGINEER shall not be responsible for the woand a rk ent) at the Project. site or otherwise x performing any employees 6. Consult and advise with the OWNER during construction, make recomlidations to ssh p, and prepare the Rordersdwith materials OWNER's apand provtl man . 7. Review samples, catalog data, schedules, shop drawings, labora- tor, other data pursuant shop a the mGeneraltConditionsiof the Consttruction dContract. 8, Assist the OWNER in arranging for testing of materials and laboratory control during construction to be conducted at the OWNER's expense, 4. Interpret intent Investigplans and ations, analyses, cand the OWNEk Contractor(s). I _ the Contractor(s) and approved by the OWNER, for substitutions of specificat ons°willtbe considerediam dddit onalhservice.and (NOTE: Such studies conducted by the ENGINEER, if determined to be inadequate due to incompletness of ENGINEER prepared plans and specifications will be redone without additional compensation. Any defective designs, plans or specifications furnished by the ENGINEER shall be promptly corrected by the ENGINEER at no cost to the OWNER). i I I I I 10. Review and comment on monthly and final estimates for payment to Contractor(s), pursuant to the General Conditions of the Construction Contract. 11. Conduct, in company with the OWNER'S representative, a final inspection of the Project for conformance with the design concept of the Project and general compliance with the contract docu- ments, and review and comment on the certificate of completion and the recommendation for final payment to the Contractor(s). 12. Revise the construction drawings in accordance with the infor- mation furnished by construction Contractor(s) reflecting changes in the Project made during construction, One set of reproducible prints of "Record Drawings" shall be provided by the ENGINEER to the OWNER. 13. The ENGINEER will contact the OWNER's operating staff ten (10) months after the date of final acceptance to determine warranty items to be addressed by the Contrau tor, SECTION Iv ADDITIONAL SERVICES i Additional services to be performed by the ENGINEER, if authorized by the OWNER, which are not included in the above described basic services, are described as follows: A. Field Surveying required for the preparation of designs, drawings and plans including topographic survey of the booster pump station and .torage tank site(sl end pipeline routings, B. Field layouts or the furnishing of construction line and grade surveys, C. Investigations involving detailed consideration of operation, maintenance and overhead expenses, and the preparation of rate schedules, earnings and expense statements feasibility studies, appraisals, evaluations, assessment schedules, and material audits or inventories required far tertification of force account con- struction performed by the OWNER. 0. Necessary property, boundary and right-of-way surveys, preparation of easement and deed descriptions, including title search and examination agent obtaining eapublic E. Preparing applications and supporting documents for government grants, loans, or planning advances and providing data for detailed applications. ALL LUNCHES AND MEALS FOR ASSISTANT DIRECTOR OF UTILITIES. I F t R F. Providing shop, mill, field or ia)oratory inspection of materials and equipment. G. preparing any required Operation and MaintenanCe ~,Ianuals or conducting operator training and preparing Environmental Impact Assessments or Statements. M. Appearing before regulatory agencies or courts as an expert wit- ness in any litigation with third parties or condemnation proceed- ings arising from the development or construction of the Project, including the preparation of engineering data and reports for _ assistance to the OWNER. I. Furnishing the services of a Resident Project Representative to act as the OWNER's on-site representative during the construc- tion phase, if requested by the OWNER. The Resident Project Representative shall be acceptable to the OWNER. The Resident Project Representative will act as directed by the ENGINEER in order to provide more extensive representatlsn at the Project site dur!n9 the Construction Phase, The duttes and responsibilities and the limitations on the authority of the Resident Project Repre- sentative and assistants will be set forth in Exhibit 8 which is to be identified, attached to and made a art of this Agremnt. As set forth in Section III, C.50 the ENGINEER does not guarantee the Contractors perfoneance nor is he responsible for supervision of the Contractor s operation and employees, if the ENGINEER is requested to visit the site more frequently than two (2) visits each month as set forth in Section III, Paragraph C.5, the requested visits shall be considered as an Additional Service and the ENGINEER shall be entitled to additional compensation. Through more extensive On-site observations of the work in pro- gress and field checks of materials and equipment by the Resident Project Representative and assistants, the ENGINEER shall endeavor to provide further protection for OWNER against defects and defi- ciencies in the work, but the furnishing of such Resident Project Representation will not make ENGINEER responsible for construction m precautions or eans, methods, tecychniques, sequences or procedures or for safety construction workoinaaccordanceCwith atherContract Documents perform except insofar as such failure may result from the ENGINEER's negligent acts or omissions. J, Assisting the OWNER in claims disputes with Contractor(s). i K. Performing investigations studies and analyses of substitutions of equipment and/or materials or deviations from the plans and specifications. IE •10- i 1I 1 E N ti L. Assisting OWNER or Contractor in the defense or prosecution of litigation in connection with or in addition to those services contemplated by this Agreement. Such services, if any, shall be furnished by ENGINEER on a fee basis negotiated by the respective parties outside of and in addition to this Agreement. M. Preparing copies of Computer Aided Drafting (CAD) electronic data bases, drawings, or files for the OWNER's use in a future CAD system. N. Providing video camera with video tapes of the construction to be used as a historical record and for operator training. 0. Attendance at any additional meetings other than those specifically noted in the Basic Services requested by the TOH, regulatory agencies, or the OWNER. P. Any additional services required by the OWNER not included in Basic Services. SECTION Y RESPONSIBILITIES Of OWNER OWNER shall do the following in a timely manner so as not to delay the services of ENGINEER; A. Designate in writing a person to act as OWNER's representative { with respect to the services to be rendered under this Agreement. Such person shalt have contract authority to transmit instruc- tions, receive information, interpret and define OWNER's policies and decisions with respect to ENGINEER's serviccs for the Project. B. Provide all criteria and full information as to OWNER's require. ments for the Project, including design objectives and con• straints, space, ca ppacity and performance requirements, flexi- bility and expandability, and any budgetary limitations; and furnish copies of all design and construction standards which OWNER will require to be included in the Drawings and Specifica- tions. C. Assist ENGINEER by placing at ENGINEER's disposal all available ~--1 information pertinent to the Project including previous reports and any other data relative to design or construction of the Project. 0. Arrange for access to and make all provisions for ENGINEER to enter upon public and private property as required for ENGINEER to perform services under this Agreement. I •I1- i i 1 S S E. Examine all studies, reports, sketches, drawings, specifica- tions, proposals and other documents presented by ENGINEER, obtain advice of an attorney, insurance counselor and other consultants as OWNER deems appropriate for such examination and render in wrlting decisions pertaining thereto within a reasonable time so as not to delay the services of ENGINEER. F. Furnisn approvals and permits from all governmental authorities F having jurisdiction ever the project and such approvals and consents from others as may be necessary for completion of the Project. G. The OWNER shall make or arrange to have made all subsurface investigations, including but not limit ,,d to borings, test pits, soil resistivity surveys, and other subsurface explorations. OWNER shall also make or arrange to have made the Interpretations of data and reports resulting from such investigations. All costs associated with such investigations shall be paid by the OWNER. H. Provide such accounting, Independent cost estimating and insur- ance counseling services as may be required for the Project, such legal services as OWNER may require or ENGINEER may reasonably request with regard to legal issues pertaining to the Project including any that may be raised by Contractor(s), such auditing service as OWNER may require to ass rtain how or for what purpose any Contractor has used the moneys paid under the construction contract, and such inspection services as OWNER may require to ascfrtain that Contractor(s) are complying with any law, rule, regulation, ordinance, code or order applicable to their furnish- ing and performing the work. 1. The OWNER shall determine, prirr to receipt of construction bid, if the ENGINEER Is to furnish Resident Project Representative service so the 9idders can be informed, J. It OWNER designates a person to represent OWNER at the site who is - not the ENGINEER or ENGINEER'S agent or employee, the duties, re- sponsibilities and limitations of authority of such other person and the affect thereof on the duties and responsibilities of Engi- neer and the Resident Project Representative (and any assistants) will be set forth in an exhibit that is to be identified, attached to and made a part of this Agreement before such services begin, K. Attend the pre-bid conference, bid openingq, pre-construction conferences, construction progress and other job related meetings and substantial completion inspections and final payment inspec- tions 1. Give prompt written notice to ENGINEER whenever OWNER observes or otherwise becomes aware of any development that affects the scope -12• i i j I I P G or tuning of ENGINEER's services, or any defect or nonconformance j of the work of any Contractor. 4. Furnish; or direct ENGINEER to provide, Additional Services as stipulated in Section Iv of this Agreement or other services as required. N. Provide trinsporta tion such as airline fare, automobile rental or subsistence required for OWNER's personnel to attend project meetings or inspection trips. 0. Obtain the land required for the pump station site(s) and all easements for the pipelines. P. Bear all costs incident to compliance with the requirement. of this Section Y. SECTION VI COMPENSATION A. COMPENSATION TERMS: 1. "Salary Cost" is defined as the cost of payroll for ENGINEERS, draftsmen, stenographers, surveyors, clerks, laborers, etc. foi, time directly chargeable to the Pr;,ject, plus Social Security contributions, unemployment compen- sation, insurance retirement benefits, medical and Insurance benefits, longevity ppayments, sick leave, vacation and holiday pay applltable thereto. (Salary cost is equal to 1.4136 times payroll.) 2. "Sub-Contract Expense" is defined as the expense that is incurred by the ENGINEER in employment of others in outside firms for sevvices in the nature of foundation borings, testing, surveyingg, procuess design and similar cervices that are not included 1n the Basic Services. 3. "Direct Non-labor Expense" is defined as that expense for any assignment incurred by the ENGINEER for supplies, transpor- tation and equipment, travel, communications, subsistence and lodging away from home and similar incidentals in connection with that assignment. 8. BASIC SLRY[CESi For and in consideration of Phase I - Analysis and Preliminary Design Phase of the Basic Services to be rendered by the ENGINEER, the OWNER agrees to pay based on the Schedule of Charges shown in •13• I I I i ~I i p a 1 'n a a 1 d Exhibit A, with total fee not to exceed one hundred twenty two thousand two hundred dollars (1122,200). Partial payments to the ENGINEER will be made on the basis of monthly statements rendered to and approved by the OWNER; heweoer, under no circwnstances shall any monthly statement for services exceed the value of work performed at the time a statement is rendered. Prior to proceeding beyond Phase I - Analysis and Preliminary ' Design Phase, the ENGINEER shall submit a maximum fee for Phase II - Detailed Design Phase and Phase III Construction Phase Services for approval of the OWNER. The agreed maximum fee will be attached to and made a part of this Agreement for Engineering I Services. It is specifically understood and agreed that the ENGINEER shall not be authorized to undertake any work pursuant to this Agreement which would require additional payments by the OWNER for any charge, expense or reimbursement above the maximum fee as stated without having first obtained written authorization from the OWNER. In the event the OWNER does not elect to authorize the ENGINEER to proceed to Phase It, Detailed Design, or subsequently to Phase III, Construction Phase, the provisions of Section XIV will be utilized to terminate the Contract. C. ADDITIONAL SERVICES: 1. For Resident Representation and Inspection During Construc- t ; tion and Construction Layout ( For the resident representation during construction and construction layout (Section IV.S. and I.), the ENGINEER shall be paid based on the Schedule of Charges in Exhibit A. Paynxnts for resident project representation and construction layout shall be due and payable upon submission of statements by the ENGINEER. Statements shall not be submitted more frequently than monthly. 2. For Other Additional Services r For additional services in Section IV except resident repre- sentation, the ENGINEER shall be paid based on the Schedule of Charges shown in Exhibit A, Payrents for additional services shall be due and payable upon submission by the ENGINEER. Statements shall not be submitted more frequently than monthly. If OWNER fails to make any payment due ENGINEER for services and expenses within forty-five days after receipt of ENGINEER's statement therefore, the amounts due ENGINEER will be increased at -1a. 4 f s s 6 t Y the rate of 14 per month frow said forty-fifth day, and in addition, ENGINEER may. after giving seven days' written notice to OWNER, suspend services under this Agreement until ENGINEER has been paid in full all amounts due for services, expenses and charges. Any applicable new takes imposed upon services, expenses, and charges by any governmental body after the execution of this contract will be added as necessary to the ENGINEER's compen- sation. (NOTE: Final payment processing may require sixty days and no increased amounts will be due until after sixty days have elapsed). SECTION VII TIME OF COMPLETION The ENGINEER will commence work on the Project limediately upon execution of this contract. The ENGINEER shall complete the work in accordance with the foil wing schedule: Submit Within Designated Calendar Days Item Following Date of This Agreement Technical Memorandum fl 10 Technical Memorandum f2, 03 120 Preliminary Design Report 150 SECTION VIII OPINION OF PROBABLE CONSTRUCTION COST The ENGINEER will furnish an opinion of probable construction cost of the work, but does not guarantec the accuracy of such estimates. Opinions of probable construction cost, financial evaluations, feasibility studies, economic analyses of alternate solutions and utilitarian con- siderations of operations and maintenance cost Rrepared by ENGINEER hereunder will be made on the basis of ENGINEER s experience and ---1 qualifications and represent ENGINEER's best Judgement as an experienced and qualified design professional. It is recognized, however, that ENGINEER does not have control over the cost of labor, material, equipment or services furnished by others or over market conditions or contractors' methods of determining their prices, and that any utilitarian evaluation of any facility to be constructed or work to be performed on the basis of the Report must of necessity be speculative until completion of its detailed design. Accordingly, ENGINEER does not guarantee that proposals, bids or l . a 1 1 actual costs will not vary from opinions, evaluations or studies submitted by ENGINEER to OWNER hereunder. SECTION IX REVISION TO PLANS ANO SPECIFICATIONS The OWNER reserves the right to direct substantial revision of the Plans and Specifications after approval by the OWNER as OWNER may deem necessary, but in such event the OWNER shall pay to the ENGINEER just and equitable compensation for services rendered in making such revisions. SECTION X OBSERVATION AND REVIEW OF THE WORK The ENGINEER will endeavor to protect the OWNER against defects and de- ficiencies in the work of Contractors, by observation of the work as it progresses, by interpretation of the plans, specifications and other contract documents to and with the Contractors, by the disapproval of defective work as may be observed and the issuance of stop-ordcrs from the OWNER with respect to defective material and workmanship where they are observed, and the ENGINEER will exercise due diligence to assist the OWNER in requiring that the work be done in accordance with plans and specifi- cations; but the Contractor will remain an independent contractor with the OWNER, and the ENGINEER does not guarantee the performance of such construction contracts. As set forth in Section III, C.5 and Section IV.I1 ENGINEER shall not be responsible for the means, methods, techniques, sequences, or procedures of construction selected by the Contractor, or the safety precautions and programs incident to the work of the Contractor. Also the ENGINEER shall not be responsible for the acts or omissions of any person except his own employees and a ents at the project site or otherwise performing any of the work at the pro,M t. SECTION XI OWNERSHIP Of DOCUMENTS All documents prepared or furnished by ENGINEER (and ENGINEER's independent associates and consultants) pursuant to this Agreement are 1r,struments of service and ENGINEER shall retain an ownership and property interest Nero- In. OWNER may make and retain copies for information and reference; how- ever, such documents are not intended or represented to be suitable for reuse by OWNER or others. Any reuse by OWNER without written verification or adaptation by ENGINEER will be at OWNER's sole risk and without liability or legal exposure to ENGINEER, of to ENGINEER's independent associates or consultants, and OWNER shall indemnify and hold hornless ENGINEER and ENGINEER's independent associates and consultants from all claims, damages, losses and expenses including attorneys' fees arising out t f -16- II r iV n ~ H l[} F of or resulting therefrom. Any such verification or adaptation will entitle ENGINEER to further compensation at rates to be agreed upon by O'.INER and ENGINEER. SECTION X11 INDEMNITY ENGINEER shall Indemnify and save harmless the OWNER and its officers, agents, and employees from the liability of the OWNER on account of any injuries or damages received or sustained by any person or persons or property, including court costs and reasonable attorneys fees incurred by /lam the OWNER, proximately caused by the negllgcnt acts or omissions of the I ENGINEER or its officers, agents, or employees in the execution, operation, or performance of this Agreement. In the event of liability from suits, actions or claims arising out of or occasioned by the negligence of both the ENGINEER and the OWNER, their agents or employees, in the performance of this Agreement, each party shall contribute toward the satisfaction of the liability Its propor. tionate share, which share shall be equal to the percentage of negligence attributable to the party. SECTION XIII i ARBITRATION No arbitration arising out of, or relating to, this Agreement Involving one party to this Agreement may include the other party to this Agreement without their approval. SECTION XIY TERMINATION OF CONTRACT Tne obligation to provide services under this Agreement may be terminated by either party upon thirty days' written notice In the event of substan- tial failure by the other party to perform in accordance with the terms thereof through no fault of the terminating party. In the event of any termination, ENGINEER will be paid for all services properly rendered and reimbursable expenses incurred to the date of termination and, In addition, all reimbursable expenses directly attributable to termination. I i I' ~i SECTION XV SUCCESSORS AND ASSIGNMENTS OWNER and ENGINEER each are hereby bound and the part ors, successors, executors, administrators and legal representatives of OWNER and ENGINEER are hereby bound to the other party to this Agreement and to the partners, successors, executors, administrators and legal representatives (and said assigns) of such other party, in respect of all covenants, agreements and obligations of this Agreement. Neither OWNER nor ENGINEER shall assign, sublet or transfer any rights under or interest in lincluding, but without limitation, moneys that may become due or moneys that are duel this Agreement without the written consent of the other, except to the extent that any assignment, subletting or transfer is mandated by law or the effect of this limitation may be restricted by law. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under this Agreement. Nothing contained in this paragraph shall prevent ENGINEER from employing such independent associates and consultants as ENGINEER may deem appropriate to assist in the performance of services hereunder. Nothing under this Agreement shall be construed to give any rights or benefits in this Agreement to anyone other than OWNER and ENGINEER, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of OWNER and ENGINEER and not for the benefit of any other party. This Agreement (consisting of pages 1 to 21 inclusive) constitutes the entire Agreement between OWNER and ENGINEER and supersedes all prior written or oral understandings. This Agreement may only be amended, supplemented, modified or cancelled by a duly executed written instrument. I SECTION XY1 The following exhibits are attached to and made a part of this Agreement; EXHIBIT A - Schedule of Charges EXHIBIT 8 - Duties, Responsibilities and Limitations of Authority of r- Resident Project Representative ~ -l8• i This contract is executed in two counterparts. ATTEST: CITY Of DENTON, TEXAS Owner o ,s o Legal orn By : 8y eora rayov c ay ens City Attorney Mayor ATTEST: FREESE AND NICHOLS, INC. Engineer o ~ Robert c o s VI A6 President Executive Vice President ~ i I ~ 1 1j 1 I i ; -14- I i 4 a v EXHIBIT A SCHEDULE OF CHARGES Staff Members Salary Cost Times Multiplier of 2.3 es ent 7e-presentation Salary Cost Times Multiplier of 2.0 Salary Cost is defined as the cost of payroll of engineers, draftsmen, stenographers, surveymen, clerks, laborers, etc., for time directly chargeable to the project, plus social security contributions, unemployment compensation insurance, retirement benefits, medical and insurance benefits, longevity payments, sick leave, vacation and holiday pay applicable thereto. ISalary Cost is equal to 1.0136 times payroll. This factor is adjusted annually.) Other Direct Expenses Sub-Consultant Charges: Actual Cost Times Multiplier of 1.15 All Other Direct Expenses: Actual Cost Times Multiplier of 1.00 Other direct expenses shall Include printing and reproduction expense, communication expense, travel, transportation and subsistence away from Fort Worth and other miscellaneous expenses directly related to the work, including costs of laboratory analysis, tests, and other work required to be done by Independent persons or agents other than staff members. ail 'I I I I i -20- I Duties, Responsibilities and Limitations of Authority of Resident Project Representative A. General. Resident PrnjecI Representative I% ENGINEER'% Agent. wilt ac11%Jrrecled by and under the supervision or EN'GI. NEE A, and will enorer with ENGINEER regarding ho actlnnv. Re%odcno Project Representative's dealings m matters pertaining to the on-tne Work shall in general be only with ENGINEER and CONTRACTOR, and dea6ng% with subcontractors shall only be through or wllh the full knowledge of CONTRACTOR. Written communication w»h OWNER w0l Not only Ihrnoeh or A% directed by F.NGrINEER. B. Dutton and Responsibillties. Resident Ploiect Representarne will: 1. Scheduler: Review the progress sche.uk, schedule of shop Drawing submissions and schedule of values prepared by CONTRACTOR and con%ult with ENGINEER conceraing their acceptability. i J. Cunferrnrer Attend preconuructioneonfertncet.Arrangea%cheduteofprogresameeiinpand otherjob conferences as required in eonsultattoa wish ENGINEER and natty (hose expected to attend in advance. Attend meetings. and naintiin and circulate copies of minutes thereof. r Litilon a. Sere as ENGINEER's liaison with CONTRACTOR, working principally through CONTRACTOR's superiwen. dent and assist him ietunderuanding the intent Kok Contract Documem%. A%sist ENGINEER in servingas OWIll liaison with CONTRACTOR when CONTRACTOR*% operations affect OWN ER's on-site operations. b. As requested by ENGINEER, asxiet in obtaining from OWNER adJoional details of information. when required at the lob site fa prurv etecldion of the Wort. r. Shop Ordviapl cad Samples: a. Receivt and record date of receipt of Shop fkawings and samples. fee rive samples which are furnished N the soft t by CONTRACTOR. and notify ENGINEER of tlseir availability for eaaminarion. b. Advise ENGINEER and CONTRACTOR of Al superintendent immedatcly of the tommencesneM of any Work rcqutring a Shop Drawingof sample subrnltaon if the submission ha% mist been approved by ENGINEER. J. PIsira'nf Wrlrk ftefh'1w 4 tr 0rfn'1hfO Wiwi, fa r(tl'11i+ar/ IIMf Trill: a. Conduct or.sneob%ervisionsuftheWeartin prlsgn4sto swoENGINEER inderermininglftheW*Ais prlaeecdmg in accordance with the Contract Documents and that completed Work will Conform to the Contract Documents. Is. Report Io ENGINEER whenever he believes that any Wort is unsatisfactory, faulty or defective or does nut conrorm to the Contract Documents, or deacti W meet the requirements of any inspections, lasts or approval resulted to be made of has been damaged prtnf to Anal payment: and advise ENGINEER when he believes Wort should Ne corrected or rejected of should be unc'nrtred fa ob%ervatton. or requires special Itsting, inspection or approval C. Vitrify that teas, equipment and %yuem% manup% and operating and maimenanee inmrvcrion% are conducted as required by the Cumfala Documem% and to prewnct of the «qutred personnel, and that CONTRACTOR mmnl.nns adeywle record%iherertf;nhtervt. record ansl to pan at ENGIN FER approprnlt details relativr to the test pfoceJurt% and %l,rnupv, d. Aco mpany vltdmg m~rcctnl% leprtwnfmto puNltu Irt .nhcr .]gem, K% having jutt%dlelion over Iht Affect, recolJ the mri,7nt of these m%pcsrw,n%amt real fu I N(ilNhI It s) I479 hr N.L.a..t wll .I Ir,dt..a.nlt 1 ea.nen% VIV K \I N W Wa%h.aglt.n, D C :*Vh NhPf AM'AU h fbhlaalain Nit lrtfshA Is7r 1 JOIN,* i i, ' e hlrrn Yr lei.... nl f i.nlr.i, 11 R•. i, irrr rn• 11 a,,,nvl to 4 11,V T Or M I1 IN t.Nf IINI I N ~ (,.Jell, A b,~n, AnJ on, a Tlcttl a ink the ( oni FA, I Ili ~t alnc ter, r Ilia/r~, ultimo ('-I `NJ- 1,1 .•n.t.,,Oil ,,IC 1'11V TN A I'TV IN t,n,•pe.I (.v va,.hrit l,l h,n, m 111J. ogi of Speh Geawnt i and re(rnn 1hCm ruh 1c, mm~,tml.,ln,n, I„ 1 VI.INI I' N I A Rer,1rdl. a, Maintain at the lob tale orderly tiles fur colrrespondence, retxsns of loh conferences. Shop Drawings and samples submissions, reproductions of original Contras INocumeAts Inc Ivlml all aJdenda. change order, field arisers. adds. clonal Drawings issued sOMCqucnt to the Cvecufhln of the Contract, ENGINEER's clarifications and mttrprelatlons of the Contrae IkKUmenls, prngrcas reponv, And,Ahcr Project related documents. b Keep a duty or his hook, recording hour, no the Mh site. ,ember cund,hons, data relative to qucstwns oresnas or deduc,ion.. fill of visiting nmclals and reprc,.nuhvev of manurACt-Mier., fahricatoft, tupphars and dnlritWlort. dally aC 11vnK4, decision, oh,crv31"%1n pcner.ll .,mi'Nubc ohzclval"'ns in Mort Mill as lit the Cale of ohlefth,ng test proceduro, -`a:nJ coplcv to LNGIN L r.k c. Record names. addrevles and tckpNviv numhers of all CONTRACTORS, subcomraclors and mayor suppliers of maienals ii equipment, v. Reporu a. Furnish ENGINEER renodicrcpnnsasrcqulfcda(misretsorlhework and CONTRACTOR'scomplianctwththe approved progress schedule aW schedule of Shop rkawing v,hmisllons, b. Consult with ENGINEER in advance of scheduled mAlor IeVS, inspections or lion of imporlanl phases of the work. c. Report immed%;•Itly to ENGINEER upon the uceunanc r of any accident. 10. Payrtlenr Req,lirilinnl: Review applications (of payment with CONTRACTOR for compliance with the estabinhtJ procedure for their submission and forward them with recornmridaLOns to ENGINEER. notind. particularly their relation to the schedule or, tlucs. Work completed and materials and equipment delivered at the slit but not Incor• poraied in the Work 11. Cenifledrts.MtinunaA/eund0perarioAAfnnwnli-During theeourseof the Work. venfythalcertidcates,Mintenanc: and operation manuals aid other data reglnreJ to 11e Assembled and furnished by CONTRACTOR are applicable to the items actually initalleJ, and deliver this mnenal hl FNGINEF.A for his review and forwarding to OWNER prior to Anar acceptance of the Work, 11. Complenow a. Before ENGINEER issues A CentAeate rf Suh+lanllal Complelrnn, submit to CONTRACTOR a lost of obsefsed items requinng completion or correalon. b. Conduct Anal inspection in the company of 174GINVER, OWNY.R and CONTRACTOR and prepare a final list or teems to be completed or earrceteJ. C• Verify that All rem( On Anar his Trove heart compleltd or com4ned and make recommendations so ENGINEER concerning acceptance. C. Llmkatku of AwAxk~. Escept upon wrinen imtruawm of I•',NGINIaiR. ReslJent Aglect Aepresenuuve: 1. Shall not suiWae any deviation Owns the Confracs Dswumenls of appruse any suMtitlAe materials or equipment, 1. Shall not t tceed limkshons on ENGINFF R's authority as set funh 1n the Contract Documents. 1. Shall AM undtrtlkeanyufthCresponseNfnlesafCONTRA(TOk.suheunlrctonor CONTRACTOR'ssupenntendent. oreapeldita the Work, C Shall not advise on At itsw drrectam relAhvt Isstiny Aspcct of the means. methods, techniques, sequences or procedures of conurwoon unless well I%,pecdicAlly,Alled for in tha Cunlrict Documents J Shall not advise tin or Mile d resfxln\ as to .;,rely pre,autxsns and proyramv rte eonnectwo with the Work II A Shill not amhonle r1W NO if 1,1 ,k, try 0w Prolett in %N ,lc of in r.ut I I Shall n"A p.ntl,lp.dc in ,I.-,..,L/cd hchl,n L1h,tAlort IcU, l w, wrNtily.nr• LA41...rw Jt..rh.r .w.~,.•r M..4.Mir..aM. A.fin.,.A1.p.rn.•Y„•,,,Nh..r,,rw,..Mn.~JH.qa.•J4•ry.Ah•/,,,...nluhru„rA.nf..An,Mll n~nr r.., hd,a ,Mwr.\, I~ i s E ~ I I i I i i I { j I { i I 1 g November 7, 1989 CITY COUNCIL AGENDA ITEM TO: MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Lloyd Harrell, City Manager SUBJ: RECONSIDER NON-COST SHAREABLE CONTRACT AND ESCROW AGREEMENT BETWEEN THE CITY OF DENTON, DALLAS AND THE CORPS OF ENGINEERS. RECOMMENDATION The Public Utilities Board, at their meeting of October 24, 1989, recommended to City Council approval of the funds required to pay for the engineering and design of the Non-Cost Shareable Facilities on Ray Roberts Reservoir and approval of the corresponding Escrow Agreement. (Pending Legal Uepartment final review). SUMMARY/BACKGROUND: This item was considered by the Board and the City Council and approved at their meetings of November 18, 1987, and June 7, 1988, respectively. However, the Corps has never executed the contract and now they have changed the format slightly. The general content and dollar amount are the same. There is an additional clarification that, in the event that either Denton or Dallas should default in the contract, the other party would be responsible for all of the non-cost shareable expenses. However, this is not any different then our City Attorney had already advised us. Non-cost shareable items are such things as utility infrastructure, roads to state buildingsi and maintenance facilities. The State will reimburse the City for al non-cost shareable expenses after the work has been completed and accepted. The Escrow Agreement requires that an account be established to pay for Denton's portion of the non-cost shareable facilities. The monies deposited in the escrow account are to be used by the Corps to cover contractural and in-house fiscal obligations attributable to the project, PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED Cities of Denton and Dallas, Corps of Engineers, Legal Department, Denton Municipal Utilities, and Citizens of the Community, II If E 1 r ~I CC Agenda Item Page 2 FISCAL SUMMARY Denton's share of the non-cost shareable expenses is estimated to be approximately $148,360. This amount is regL.ired to be deposited all at one time and the Corps will withdraw as needed. Res ctfully submitted, oy ar e , Manager 1 Prepared by, w nos l t n ar r. n, vroni en Services Administhator i 77b 'R.-E. e son, xecut ve -M actor j Department of Utllltles Exhibit 1 Proposed Contract G Escrow Agreement 11 Minutes of PUS meeting b CC Meeting 1I1 Ordinance IV PUB Minutes of October 24, 1989 r 1 i 6557U:1-2 ~ R y i 2a51L ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF DENTON AND THE U.S. ARMY CORPS OF ENGINEERS FOR ENGINEERING, DESIGN AND CONSTRUCTION OF NON-COST SHARABLE i RECREATION FACILITIES AT RAY ROBERTS LAKE; AND PROVIDING AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: f ' SECTION I. That the Mayor is authorized to execute an agreement the City of Denton and The U.S. Army Corps of Engineers for en ineering, design, and construction of non-cost sharable recreation facilities at Ray Roberts Lake under the terms and conditions contained within said agreement, a copy of which is attached hereto. h SECTION 11. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of 1989. f l KAY STEPHENS, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: l DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY c BY. "~{LW1 I 1 tl ~=ES',^!E tit l L- i vie ~_N THE U.S. r=d;MY CCF.Pr 100 '_C1GSPl£FR.i 0EF'AF:Tm t t r 7= 'r Hr )F,Piy LJN:'I'F.D 'nTi1rFS i F AMFRICii AND THE CITY Or' DENTC'N, TE1.43 r CNGSNCF"kiNG, uF''3IGt1 AdD :C1N6T'~'.iCTICitI r)F riON-t-.CST SHor-:AkLE r%EC5:FA'it6N FAt:iLiT7C.'; AT STAY RGE:RTS 0F' E This 11FMORANDUM 017 AC;RFFr1E:fir (hereinaFt~4r referred o thy-: "M0f1" ) . vntFred irtn this= day of ar,d hetw[ron th,3 DEF'ARTMF.NT OF T1+F ARMY (hereinaFter rnFrrr-nd to as thb 'Go•:errment"., sctinq by and t:hrrugh the Distr ict Engineer, Fo-t Worth District. and the City of Denton (hereinafter referred to os the "Contributor"!. { WITNESSETH, THAT: WHEREAS. the ccnstruction of the Ray f?oberts Lake project was a.cthori.ed by the RivFrs and Harbor Act of October 1965; and WHEREAS, the Contributor and the Government havet entere,1 into a Recreation Contract, NO. DACW63-80--G-'7106. for, construction of t!-e recreatien facilities at Ray Roberts Lal.e pursuant to the cost-sharing r.aq,.orements of rL A9-721 and I WHEREAS, the Contributor desires to provide fcr the canyinerartng. dAStgn and construction of certain roads, utilities 4 and facilities in Johnson Branch and isles daBois Parks (hereinafter called the "Project") not covered by Recreation Contract No. DACW63-fah-C-0106, and proposes to pay, in combination with the City of Dallas and without Federal reimbursements 1007, of the cost of constructing said items (hereinafter referred to as the "contributed funds"), and to also operate, maintain, repair and rehabilitate such items as provided for in this Agreement at no cost to the Government) and WHEREAS, the City of Dallas shall also enter into a separate MOA with the Government covering its share of payments and responsibilities for the engineering, design, construction. operation, maintenance, repair and rehabilitation of the Project; And WHEREAS, the GOVErnment is authorized. pursuant to 73 U.S.C. 7i11(h). to accept the funds contributed for construction of the recreation roads, utilities and facilities, to be expended in conn?ction with Federally appropriated funds for construction of the facilities roverpd ender Facreation Contract No. j DACW6G-8'!-C•-Q14hs €XH1131T_..,~... t I PLOW. THEREF(IRE, THE F'AYT1F':l ,i,,F;[E ri?i `Clt.!74lS: 1. Subject to ;any ; lr r , -hail: per='irtatian, t.hy L",:,ntr:h,.itor a. Fxv _'a percent ;f the tetr,l co=_t of cngirve-i u.a=.i,:a .ani ca^ar-i-icttcn of t,'a,~ crrJr?c,t. rnYgn!. Such coc,t: are c_irrcnt `as d?termir'md by .he 1•. 17 ,3tl~%ated try tiC 614'~~ P 1 is b a ,red Unon t r F? r 5c _.h t c •rarnnerk' ; ,c i.irr- ent ' 'c ='UM. ter, ,r~ best ucn mats. ier. i tn6 reed a-)J ar-e nettt..;eh„ to idit,iamcnts based u ost act!.ially i r Gc.s,itaIIt rs A is the total f rt.a1 rES cif the :'acv rnment ar,d the D1*,trict. t:, . 'Y,:avli: r? pa,.mont far Items of wcr1 shown in L:h:ylt Fi, .rltb .an e.-:crcw :ir7cuunt acceptable to the Government as :,pac:fir d t'y .:aparate "A'irraemert within rr,vernn,r>nt, .1d'r„ -after notification h}' the The Government shall not initiate wort; on the zngineering, desi,ln cr construction of the I'r-o)ac.t Until the rrquired amounts { from the Centributor Pnd the city of Dallas are provided to the 13cvernment ear obligate any ccntributOd funds before they are received from the contributor and the City of Dallas. The Government shall use the CUnLrlbutad funds for no purpose other than the engineering, design and construction of the Project. Tha Government will draw on the escrow account %i.ich sum; an the Sovernment deems nece3sary to cover contractual and in-ha-ISO fiscal obligations r,ttributahl~m to the Project is they Pro incurred. as well as costs incurred. Upon completion of the E Projr3ct and -esolution of all relevant contract claims and appeals, the Government shall compute the total Froject costs, and tandor to the Contributor a final accounting of total costs, in { t,tie event the total contrit'ution b its required share of total Project costs. thebcontributorsshall. no later than ninety f901 calendar days after receipt of written notice, mane a cash payment to the Government of whatever Sum is required to meet its minimum required share of total Project costs. in the event the Contributor has provided more than its required share of total Project costs, the Government shall, no lAter -aiendAr thedays Coafter the ntrributorfinal accounting is r~1 'l• The Government shall provide the Contributor with quarterly accountings of its e:Ipenditures of contributed funds for angineering, design and construction of the Project. The first such accounting shall be provided within U, days after the final day of the first complete Government fiscal year quarter following receipt of the contributed funds, and Subsequent accountings ,,sail be provided within :.G days after the final day of each sc,cceeding quarter until the contributed funds are rompletrly a;-pended or the Government concludes engineering, design and c.cnstrUCtion work, on the Froject. 5. The Government, using f,.inds provided by the Contributc,- shall e:cpeditiously advertise, award and construct the project. I I i Lrig those prcredur's3, f~~l:^:+ed of csr~ . l-tns t.aoftc:e; and procedure,,. CU ernmrr,,t shalI a. De,~lnp the fins'. z-:ntr.art plans and sp'>c:ftratinn; f,-,r the Frojef t, as Shovrn in E;:hiblt A. t. Fr+,•,;dn For ron,t - _ictltan o f Iho '=ralec_ In tk's ciji!It for :l;iF, tr-LICil On i:f recr.''at3crn f:kci l: ti 3's t , ;.t F:ay r`r' + al„ cCi.; reC b i Rorreat:an Contract No, F'ruvi de tt,e Cdr, tr:ttitor r.ith the results of the bid olo-~in :nq. and .pan ascsrkAin%ig the canr.rfbutctret ;hare of 'he ':;i amounts,. Fdr,se the Contributor of the funds reuutrad to be dPP r51t: d in the aa:.rov, acrount to acccrdonre with paragraph I. b, for- the c.ont of r,on£tr UCtlon cif the F'r a)ect. f. Nesthc+r this igreement nor anions taLen as a ro3L41t of th:r. aQrrr:Twnt _h,7I1 hIrid, commit, constitute, or be deemed to Cnn ,1:: klr,te. a reprosontation cr obi igation to r 3quost cr support future F'edc-ral appropriations for construction by the Government of facllitiel covered by Recr-iation Contract No. DACW6.7.-30-C-0106. 7. When the Gc,vPrrrrent determines that the construction of the F'riject or fl.lnctional portions thereof are complete, the 7o,.ernment shall turn the completed ar functional portions over to the cities of Denton and Dallas, Te,,aso which shall accept the completed or functional portions and he jointly responsible for cperat;n-), repairing, maintaining, replacing, and rehabilitating the completed or IrUncttanal portions. 13. The Contributor and the city of Dallas, Te;:as. egree to operate, ,maintain, rehabilitate and repair the roads, Utilities and facilities pursuant to this agreement. In addition the contributor and the City of Dallas agree to be held jointly i and nq ver•ally liable for any and all debts and obligations arising under this agreement. " The Contributor shall hold and save the Government free from all damages arising from the construction, operatian, and maintenance, cf the Project, except for damages due to the fault or negligence of the Government or its contractors. 10. Before any party to this MOA may bring suit in any court concerning an issue relating to this MOA, such party mutt first reel: in good faith to resolve the issue through negotiation or other forms of nonbinding alternative dispute resolution mutually acceptable to the parties. It. No cdelegate the sharer or part of or resident cAgreement, or to any benefit that mayyarise therefrom. his I The, Contributor warrants that no person or selling gencv has been employed ar retained to solicit or secure this Agr'ee'ment upon agreement or understanding for a commission, perr.entage, brnkerage, or contingent fee, excepting bona fide i 1 I i i ployecns ur tnnna Ft:lr, -tahlla;h'Oil !').-II?r"t:Al c;r iII ent°ira7 mll ntai red Dy thi C+ C fi n t. r l h a t. o r- `cw tti Fi {~t1Y QO'd L` r,f eC~.-1r'ing t,i.!>iniii, ,:;'i. F"nr' brvach or vl!1'a-.i :,n 'af Lt,i i vlarraniy. tale ornn,nt =h,%lI hava' tIc' ric,it t.1 arMLl thin, i",grr_CrIL 'It wtith.aat .A ilit:y, or'. in 'tts di~Lrcatir.in to %dJ Lo the /iylrnrine:n: rrr' c', e`.ITre.idzrrr,ti.~r!. r,I' 'J t,hcr.,1CF! E. r_ r thi, fill' aA,T,aunt 0j UL 11 I:. CJ,i'l 1. 3'1.:1!N1, 11;?I'C. C!fltai3 Cr, i?r'r71'I?r.'A yt!. f;l" =Cin t i nPrJ!lh P° °:J1TNF AIJFf.::lF'. th4!r Fr;,rtir;~ h',! e:',lted t.isc httmcrandi!n l:f i 1,) rin r.` rl t. i i the d:i'i Jnd /':!•3 r- tir 7i t. ~lbnve 4Jr":. t. t. 4: r'1. 1 UL-:F'(,FYr:y!a T Of.- THE' f)F:.,1 / C:I "f y Df' Df:'J FCIhJ. "f E XnC i ` I!. Ei. n!<MY f:ORFti 01` f]'N,; [IJ!r.F"!i Ir I y F I Y W1t.L.IAM D iRCj!At! f-.AY S"f :FHf::,JS lalnn,.l Corp iif Vrciin,ers hliyor .1;at it -t En JSi,c!t'r D'If,p.. - D.ItE_.. AFF'FrOVED n3 10 F'Of%Ms i r - It r- cz, DEPRA A. nC<AYfl'JI'TC:N City Attornay 1ty of Pr-_nton, Try>!as I DATEi IE i I'iT`/ QI" C•AI.,L_n . VEYAs I; I r;1'J City Manr,gkr k 3 1 I NON COST SRARAILE FEATURES TO DE FUNDED BY DALLAS 6 DENTON ITEMS OF WORK Isle DuBois Park Johnson Dratch Park Maint. Manager's Foreman's Ma1nt. Managers Foreman's Complex Residence Residence Complex Residence Residence Roads 6 Parking x x x x x x renting x x x x x x Water Line x x x x x x Sever Line x x x x x x \ Electric Line x x _ E X x x ESTIMATED COSTS Facilities 9174,563 $259,124 Contingencies, 151* 25,437 33,876 Total, Construction 200,000 298,000 E&D 15,000 21,00 SSA 14,000 21,000 Grand Total $229,000 $340,000 I I i I i NOTES: The $36,000 total for Engineering 6 Design must be paid to the Corps by Dallas 026,640? sod Denton ($9,360) before initiation of design work. I Exhibit A 20 Jun 89 ESCROW AGREEMENT BETWEEN THE U.S. ARMY CORPS OF ENGINEERS DEPARTMENT OF THE ARMY UNITED STATES OF AMERICA AND THE CITY OF DENTON, TEXAS FOR DESIGN AND CONSTRUCTION OF NON-COST SHARABLE RECREATION FACILITIES AT RAY ROBERTS LAKE i This Agreement, made and ente.ed into this day of , 19-, by and between the City of Denton (hereinrfter referred to as the "Local Sponsor"), the Department of the Army (hereinafter referred to as the "Government"), and the , (hereinafter referred to as the "Bank"). WITNESSETH THAT] WHEREAS, on , the Local Sponsor and the Government entered into a memorandum of agreement for the construction of non-cost sharable recreation facilities at Ray Roberts Lake, and, WHEREAS, pursuant to the memorandum of agreement, the Local Sponsor is required to contribute, into an escrow account within 70 days after notification by the Government of the estimated cost for construction of the non-cost sharable roads and utilities, a cash contribution calculated in accordance with said agrsementl and, WHEREAS, the Local Sponsor and the Government have agreed that the required contribution may be deposited into an escrow account and held therein until the Government withdraw the funds in accordance with the memorandum of agreement; and, WHEREAS, the Bank has agreed to serve as depository for the escrow account and to accept appointment as escrow agent; I NOW, THEREFORE, the parties do hereby agree as follow 3 i 1. The Bank is hereby appointed as the escrow agent for the Local Sponsor and is designated the depository for the manias delivered by the Local Spolsot pursuant to the aforementioned memorandum of agreement. The Bank shall I I I i -2- establish a "Ray Roberts Lake Non-Cost Shirable Project Construction Fund" (hereinafter referred to as the "Escrow Account") into which shall be deposited the funds delivered by the Local Sponsor. The bank shall notify the Government in writing upon the establishment of the escrow account. 2. In accordance with the method of payment provisions of the memorandum of agreement, the Local Sponsor shall absolutely and irrevocably deliver to the bank the funds required to be provided to the Goverment during the construction period. 3. The funds held in the Escrow Accounc shall earn interest at a rate as the Bank and the Local Sponsor may mutually agree. To the extent the Local Sponsor authorizes the Bank to invest the funds in any instrument other than an interest-bearing account, savings certiftesto, or certificate of deposit of the Bank itself, such investment shall be only in direct obligations of the Government of the United States of America or in obligations of agencies or insurers that are guaranteed by the Government of the United States of America. Any instrument must be subject to redemption on or prior to the I dates the funds will be needed by the Goverment, Interest on the funds deposited shall aecrue and belong to the Local Sponsor, and shall be payable to the Local Sponsor as the Bank and the Local Sponsor may agrees 4. The Goverment, acting pursuant to the terms of the memorandum of agreement, shall have the sots and unrestricted right to draw upon all or any part of the funds deposited in the Escrow Account. A written demand for withdrawal shall be made to the Bank by the District Engineer, U.S. Army Fn$ineer District, Fort Worth, or his designee, with a copy of said demand provided to the Local Sponsor. Within ten (10) days of receipt of the demand, k the Bank shall pay to the Government the amount requested to the extent such amount does not exceed the balance available in the Escrow Account. All payments shall be in the form of bank drafts payable to the "Finance and I Accounting Officer, Fort Worth District," and shall be mailed or otherwise delivered to the Government as specified below in Article 9. S. Upon receipt of signed certification by the Goverment that no further demand for payment of money will be made, the link shall complete a final accounting and other obligations required under this Agreement, and pay over the balance remaining to the Local Sponsor. 6. The fee to be paid to th+ Bank for the services provided hereunder shall be as the Bank and the Lou l Sponsor may mutually agree. Any fee paid to the Bank shall be the sole, responsibility of the Local Sponsor. The Bank shall have no right to deduct monies from the principal escrow sum to pay for its services. In the event the Local Sponsor fails to make payment to the Bank for its services, all claims for such payment shall be made direttly against the Local Sponsor. The Goverment shall not be responsible for any costs attributable to the establishment, maintenance, administration, or any other aspect of the Escrow Account. 1 7. Account statements shall be rendered by the Bank to the Local Sponsor and the Government once monthly, and shall show deposits, disbursements, ar.d balance, and the dates thereof. Upon receipt by the Bank of the certification specified In paragraph 5 above, the Bank shall prepare a final accounting showing all transactions relattng to the Escrow Account and provide said accounting to the Local Sponsor and the Covaeraaent at the addresses shown In paragraph 9. ll~ 6. It to understood and agreed that the Bank shall not be liable or responsible to ascertain the terms or condlttons of any provision of the aforementioned memorandum of agreement between the Local Sponsor and the Covernnent. It is further understood and agreed that if any controversy arises between the Government and the Local Sponsor, or with any other party with respect to the subject matter of this Agreement, the Bank is authorised, unless precluded by order of a court of competent jurtsoictlon, to disburse monies to the Government in accordance with the tortes of this Agreement. { 9. All notices, statements, or payments specified in this Agreement shall be deemed to have been duly given it in writing and delivered personally, given by prepaid telegram, or matted by first-class (postage-prepaid), registered, or certified mall, as follovsr l If to the Local Sponsorr ! City of Denton Muoicipat Buildint Denton, TX 76201 If to the Goverrssentr Commander U.S, Army Engineer District, fort worth P.O. Box 177CC Fort Worth, TX 76102-0700 If to the banks (ADDRESS) 10. Nothing in this Agreement shall be Considered as vesting title to the amount deposited to the Bank except as Trustee for the Local Sponsor and the Coverrrsant for the purpose set forth herein. Title to said funds shall not vest in the Government until payment to the Coverrssant is made as provided herein. It. This Agreement shall take affect upon the initial deposit of funds into the Escrow Account by the Local Sponsor and shall continue in full force until the certification specified in paragraph 5 hereof is received by the Bank and the balance remaining is returned to the Local Sponsor, unless earlier terminated by the written mutual agreement of the Local Sponsor and the Government. E I i I I i .4- 12. This agreement may not be amended except by written modification signed by the parties hereto. IN WITNESS WHEREOF, The Local Spcnsor, the Goverment, and the Bank have executed this Agreement on the date first above written. City of Denton, Texas ATTESTi BYE I The Department of the Army ATTESTS BYt District Engineer i The Bank ATTESTI_ BYt f I i i a~ i I i R i Minutes of hareaber 16, 1917 (cont'd) The cost of hiring Mr. Brieteman Is approximately :1,000. After some discussion, Thompson stated he felt the money will be well spant. Chew aide a motion to put Mr. Brie tle+n under contract at the not-to-exceed cost of IS,000. Strand by Thompson. All ayes, no nays, motion carried, 14. CONSSLER APPROVAL OF ENGINEERING DESIGN FEES FOR RAT A5 _ ov er 512M11) L iYF-F OA76'&r3 , helson stated that, as part of the development of ANY Roberts Reservoir, the Cities of Denton and Dallas are contractually obligated to share in the cost of recreational facilities development. The cost of the recreational facilities are divided into two distinct categories 11 facilities that the cities and the Any Corps of Entlneers share In the development cost on a so/so percent (cost s arable) and, I) feC,IItlea that the titles must pay 100 percent of the development cost (non-cost sharable). On all non-cost sharable expenses, funding must be appropriated from Dallas and Denton before development is Initiated. On cost sharable expenses, funding is provided by the federal government and the titles repay this debt over a so year period at 7,31 percent Interest. The actual construction of the park facilities Is scheduled to begin In January, 1919, The cost of the Bng(neerlns/Detlgn expenses la estlmatad to be N1,300, Denton'$ ercents a share of the EnginesriASIDeslgn expenses uounu to 11,131 for both park sites. This estimate does not include any review costs for the Taxes Patk and Wildlife Department. LaPorte asked If the City's capital investment will be recovered. Nelson stated no, the State has expressed they will reimburse for cost of house but we must make upfront costs. After such discussion, Chew made a motion to recommend to the City Councll a royal of subject engInto ring/deslgn tees. Second i by L+Forte. A11 ayes, no nays, motion carried. 1S. CcONSIDER REPORT FROM ESPET HUSTON ASSOCIATES, INC. REGARDING FOR ISTA3L1511M ATdF ~F ^TPTF1fIA-7CEETRYn. Nelson slated that the presentation of the Matter Plan will be in Commissioners' Court, 10100 AM, Monday, it the courthouse on the Square. i The study has virtually been completed and a lanntnl document prepared by Bspay, Huston 1 k1sactites, Inc. The plan hog bean cc rdinaiad with all Participants, plus the Texas Water Commission and nearby regional utility agencies. The Steering Committee for the Denton county Agional water and wastewater Study last met on November 11, 1117, and approved the study, and the plan for the year 1010. In order to carry this plan forward to Implementation, subsequent planning will be necessary. Nelson seated that a Resolution w.a passed by the Denton City Council last evening aIdtessing the need for an "interim agency" to tarry on the pi.'+ning and preparation required prior to the actual creation of a ra;lonel Agen.y. The Steering Committee and Staff are confident that the Study has satisfactorily addressed both issues of water and wastewater with a conviction that an abundant water supply, and in equally adequate wastewater fystes, are necessary to sustain quality growth and to protect the environment of the reglon, No further action by the Board was required. * r• r e q 4F rrr V began I h City of Denton city council Minutes June 7, 1488 Page 16 ~i N0. 88 9 AN ORDINANCE AUTHORIZING THE EXECUTION OF A -CONTRACTc BETWEEN THE CITY OF DENTON AND THE UNITED STATES ARMY CORPS OF ENqINEERS FOR DESIGN AND CONSTRUCTION OF NON-COST SHARABLE RECREATION FACILITIES AT RAY ROBERTS LAKE; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE: AND PROVIDING FOR AN EFFECTIVE DATE. Bob Nelson, Executive Director for Utilities, stated that the city was required to place recreation facilities at Lake Ray Roberts, On most of the recreation, the federal government was sharing SO% of the costs with the cities of Denton and Dallas picking up the other SO%. The City was then required to provide the full maintenance and operate the parks. The State wildlife Department had agreed to manage the packs. The Department required a foreman's residence and an equipment facility in both larations plus roadwork, utilities, etc to those facilitiee. Toe federal government would not share In those costs but the State had agreed to pay those costs but require the money first, than reimburse the City. Ayer motion, Gorton second to adopt the ordinance. On roll vote, McAdams "sys," Alexander "aye," Gorton "aye," Ayer "aye," J Boyd "aye." and Mayor Stephens "aye." Motion carried unanimous G.) The Council considered adoption of as ordinance appcovin a contract providing for the pucchaea of real property by the City of Denton, Texas as described herein from Mr. and Mrs. Coulter for the acquisition of property at the Lake Ray Roberts Dam. (The Planning and Zoning Commission and the Public Utilities Board recommended approval). "he following ordinance was considered: - NO. 88-100 .:N ORDINANCE APPROVING A CONTRACT PROVIDING FOR THE PU1^BASE OF REAL PROPERTY BY THE CITY OF DENTON, TEXAS AS DESCRIBED HEREIN FROM ALFRED 0. COULTER AND GRACE LENA COULTER FOR THE ACQUISITION OF PROPERTY FOR THE CITY'S WATER PLANT, AND PROVIDING FOR AN EFFECTIVE DATE. Bob Nelson, Executive Director for Utilities, stated that this was the next tract of pcopecty that was needed for the water plant at Lake Ray Roberts. Alexander motion, Boyd second to adopt the ordinance. On roll vote, McAdams "aye," Alexander "aye," Gorton "aye," Ayer "aye," Boyd "aye." and Mayor Stephens "aye," Motion carried unanimously. I M F I EXCERPT FROM MINUTES PUBLIC UTILITIES BOARD MEETING OCTOBER 24, 1989 EMERGENCY AGENDA ITEM: 1. RE-CONSIDER NON-COST SHAREABLE CONTRACT AND ESCROW AGREEMENT BETWEEN THE CITY OF DENTON, DALLAS AND THE CORPS OF ENGINEERS. Nelsun reviewed this item advising the Board that the Corps of Engineers had never signed the original agreements however, they have sent out for bids and awarded a contract for the engineering and design of the Non-Cost Shareable facilities on the Ray Roberts Reservoir. ThEy have made minimal changes to the contract and have added an Escrow Agreement to the contract. This Escrow Agreement allows Denton .o deposit its share of the non-cost shareable expenses, approximately $148,360, into the escrow account and receive interest on the account, and the Corps will withdraw funds as needed. The full amount is to be refunded to the city of Denton by the State of Texas upon completion of the work. After minimal discussion, Thompson made a motion to approve subject contracts as presented and pending Legal Department review. Second by Frady. All ayes, no nays, motion carried. i IE I i I i I I i 3:1 11 I Illy. i I i i 1 i I h K, 4 DATE: 11/7/89 C IY CO'tiC REPORT OR,KLAT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SCBJ£CT: Comprehensive Study and Re-evaluation of Compensation/Classification Program - Contract for Mercer, Meidinger, Hansen - Approval of 1989/90 Budgeted Funds RECOMMENDATION- It is the staff's recommendation that the City Council approve an ordinance authorizing staff to expend budgeted funds and finalize the contract with Mercer, Meidinger, Hansen to complete a comprehensive study and re- evaluation of the City of Denton's Compensation/Classification Program. i gUNWY: j With the 1988/89 Budget, the City Council approved one-half the funding to Initiate a comprehensive study of our compensation and classification program. The budgeted amount was $55,700. With the 1989/90 Budget, the City Council approved the remaining one-half of funding to complete this study. This budget amount is $55,700. BACKGROUND: , The current classification and compensation system was implemented in 1978 and has provided for the job descriptions, pay plans, merit pay program and performance appraisal system for employees, During the 1986-87 and 1988-89 budget years, the need to conduct a comprehensive overhaul and re-evaluation of our system was given a high priority, Updates of this nature are generally conducted every five (5) years. However, due to other priorities and budget constraints as a result of a strained economy, the funding for such a study was delayed, With the 1988/89 budget, the City Council approved one-half of the funding to initiate the comprehensive study of our compensation and classification program. The budgeted amount totalled $55,700. In October, 1988 we sent a Request for Proposal (RFP) to twelve (12) potential consulting firms. After evaluation of six (6) of the proposals and presentation by three (3) finalists, the executive committee recommended the final bid to Mercer, Meidinger, Hansen. The sco•)e of Mercer, Meidinger, Hansen's services (in various Phases) and contract to the City of Denton are shown in Attachment I. I I I i r Sovcmber 7, 1989 CitY .Manager Report to City (,ouucil Yercer Compensat iun/(,lass ificalion Study Page 2 1988/89 approved funding allocated exJernditures fur two (2) phases of the four (4) phases study to commence as i•cllows• a Phase I - Job analysis and Uescriptior. Review / o phase 11 -Market Analysis and ssliry Structure Review Funding for Phase 111 -Performance Managem-of/r'rogram Design find Phase IV - Final Report and Program Installation has been approved in the 1989-90 budget. To date, Phase 1 has been initiated and is about thirty (30) percent completed. The project thus far has included: i o meetings with executives, directors and di%islon managers to solicit f their suggestions on program design and pay and performance evaluation philosophy o designing a position responsibility questionnaire, pre-testing; the questionnaire +Ith forty-five (45) employees of varying levels within the organization. o information on the current salary surreys, pay structures, pay plans and performance evaluation systems has been collected and is being studied by Mercer, Meidinger, Hansen In order to pro%lde Mercer, ,Meidinger, Hansen with detailed Job descriptions and respoaslbillties, all employees have completed the position responsibility questionnaire, These are being reviewed by supervisors and directors of the respective departments. Mercer, ,Meidinger, Hansen will then analyze the information and provide us with a summary report. In addition, they will finalize the market analysis, performance evaluation program study, program design and finial recommendations betweorn now and the spring of 1990. Our recommendation is that the City Council approve the expenditure of the remaining budgeted funds in order that the project can be complete by the spring of 1990, j ~~Il~~a Q~E'bR_~?lF.N'~9 OR CRUUI'S lIFF:FC~ED_ The Compensation/C lass if Ica lion Study corers all City of Denton e-ployees In all departments. l I I r - i ATTACBMEST I OuLllrie o.~ Ug9pp of study AW F(e8 rbase of ROY Fee $36,1'25 1. Phase I -Job Analysts and Description Review ProJe,t Orientation and Review U Job Analysis -CiassIricatton/COmpensatIOn Study -Computer Scored Jcb Analysis -JMORF weighting o Job Description Review and completion o Jub Evaluntior o Preliminary Report j 18,875 2, Phase 11 - S~ruclure+Revlewand Salary o Market Comparison o Salary Structure Design and Testing o implementation Us it Analysis and f Salary Planning o Administrative policies arid procedures o Preliminary Report 55~Q00 phases I and l; Sub-Total 3, Phase 1[1 - Performance Management 18,850 Program Desig++ 0 Performance Management Program Review o Performance Management Planning o Performance Management Program Design o Performance Management Policies and Procedures 0 Merit Budget Cost Analysis 0 Supervisory Training o Preliminary Report Phase IV - Final Report, Installation, 31,150 0 Comp Master Software Installation o Training of Administrative Staff o Implementation plan and Strategy o Appeals Procedures ar.d Furum Format o Compensation Program PrieCing o Final Report Phases 111 and il' Sot-Total $105,000 Total ProJect Cost 109000 Estimate Expenses $115,000 Total Protect Cost All Phases LE 1 - 4 f cs:n 14q . . November 1, 1489 City Manager Report to City Council - Mercer Compensation/Class Study ification Page 3 F MA IMPACT The budgeted amount is $i5,100. With approval, the project can be competed for Phases 1 and 11 at an estimated cost of $55,000, 11hasea III and IV are estimated cost to $50,000. The maximum project cost Including additional r estimated expenses Is $115,000, i Respectfully submlttad: i 3 t Loyd 4'. ,Harrell - City Manager Prepared by: I Thomas W, Klinck, Director of Personnel J Approved: Set y"Mcti)ant E ecutive Director for Munic pal Sirvices and Economic Development i CMHGRPT8,PRN 10/25/89 1:158 LE ORDINANCE NO. AN ORDINANCE OF THE CITY OF DENTON, TEXAS, AUTHORIZING THE PAYMENT OF FUNDS FOR COMPLETING CONSULTANT SERVICES AS PROVIDED FOR IN THE AGREEMENT ENTERED INTO WITH MERCER MEIDINGER HANSEN; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, by Ordinance No. 89-0530 enacted on the April 18, 1989? the City Council approved an agreement for consulting services with Mercer Meidinger Hansen which provided for funding part of the services approved therein out of the 1988-89 budget and of the remainder from the 1989-90 budget; and WHEREAS, the funds for funding the remainder of the agreement were appropriated in the 1989-90 budget; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: k k i SECTION 1. That the city Council authorizes the expenditure of funds for payment of phases III and IV of the consulting work to be provided by Mercer Meidinger Hansen, as specified in section V of the agreement approved bf ordinance No. 89-053. SECTIQI{ II. That tk:is ordinance shall become effective immediately upon its passage and approval. j PASSED AND APPROVED this the day of , 1989• RAY STEPHENS, MAYOR ATTEST: ' JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FiAM: DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY 1 I , BY, V-t~ it I I ~l ~ yyl ORDINANCE N0. ~Q~ US3_ AN ORDINANCE OF THE CITY OF DENTON, TEXAS AUTHORIZING THE MAYOR To EXECUTE AN AGREEMENT BETWEEN THE CITY AND :(ERCER MEIDINGER HANSEN FOR CONSULTING SERVICES FOR THE REVISION OF THE CITY'S COMPENSATION PLAN; AUTHORIZING THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: i 4 SECTION I. That the City Council hereby authorizes the Mayor and City Secretary to execute and attest, respectively, the agreement between the City of Denton and Mercer Heidinger Hansen for consulting services for the revision of the City's Compensation Plan, under the terms and conditions contained in said ag.eement which is attached hereto and made a part hereof. k , SECTION II. That the City Council authorizes the expenditure of funds not to exceed Fifty-five Thousand Seven Hundred Dollars ($55,700.00). SECTION iII. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of April, 1989. J RAY ENS MAYOR ATTESTt 1 r ~1 JE PER -I~UTIRS , CITY 8 CRETARY APPROVED AS TO LEGAL FORMt E DEBRA A. DRAYOVITCH, CITY ATTORNEY I ' BYt I ORD. 6 a s 1HE STATE OE 1EXAS 4 AGREEhEhl PETWEEN THE C11Y COUNTY OF DEhTON OF DENTON AND 4 MERCER MEIDINCER HANSEN The City of Denton, Texas, a Munici el Home Rule City situated in Denton County, Texas, hereinafter called "City" acting herein by and through its city Manage,r sno MConsultant,'~'gherebysmutually agreeraslfoflo sereinafter celled T. SERVICES TO BE PERFORMED: City hereby retains onsu tanTr t to` perfo_rm t'ie hereinafter designeted services and Consultant agrees to perform the following services: i A. Conduct a comprehensive study and provide recommendations for changes, improvements and adjustments to the City's Classification and Compensation Programs. The specific tasks to be completed are as set forth in Consultant's Proposal, dated October 28 19880 particularl- Section incorporated by ref{ encecherein attached iereto and PHASE I - ANALYSIS, DESCRIPTION - EVALUATION 1. Project Orientation and ,review of Present Systems. Conduct a review of City's current salary program, including interviews with 8 to 10 key employees to assess cultural 3 aspects of the current programs. 2. Job Analysis. I a. Review City's currant position information questionnaire and recommend modification or replacement as appropriate. b. Analyze positions in a computer scored position analysis questionnaire called a Job Model Re art as set out to a copy of which pages fee attached hereto. rt c. Administer JHORE to the balance of the lobs and conduct "Auto-Check" Response Validat on and audit 201 of said jobs. d. Identify and weigh JMORE questions and demonstrate "Compmaster". 3138g/1 PACE 1 I I i ~I i f( I~ [o 5 3. Work with City to develop job description formats and review and revise job descriptions to meet system requirements and deliver final descriptions in a format as set forth in this contract. 4. Rr_•view City's current job evaluation system, assess the need for modification or replacement. If possible, compare the job evaluations made under the present system to new scores collected on the computer scored questionnaires collected during the project, determine the relative impact of each of the compensable factors and summarize the internal relationships between jobs at the City. Consultant will generate all initial job evaluations using the computer scored technique. City will assist Consultant in making final job evaluation decisions through its initial review of recommendations 5. Present City's Personnel Director and Executive staff with a preliminary report of work completed through this phase. PHASE II - MARKET ANALYSIS AhD SALARY STRUCTURE DESIGN 1. Market Analysis. Define, with the City, the appropriate labor market, identify survey sources, and consider regional ! and local market differentials. 2. Salary Survey Development and Plaooing. DeveioP and conduct salary survey as discussed on pages 12, 13 and 14 of consultants proposal, surveying 45-50 participants; present i a summary report of survey results to City. ! 3. Develop Salary Structure and Testing Reconcile evaluations and market comparison into a cohesive salary structure. 4. Develop cost analysis in accordance with page 15 of Consultant's proposal. 5. Develop administrative manual to operate the program developed by Consultant and train managers to use the program, 6. Present Personnel Director and Executive staff with a status report of the program. PHASE III - PERFORMANCE MANAGEMENT PROGRAM DESIGN AND INTEGRATION WITH THE SALARY MANAGEMENT PROGRAM. 1. Review City's current performance appraisal programs, outlining areas needing modification or replacement. 2. Consider alternative pay delivery stratcgles pursuant to pages 15 and 16 of consultant's proposal. 31368/2 PAGE 2 k rI``I I, t} f y t B 3. Desi§n and test pay-for-performance programs for all of City a job families. 4. Develop policies and procedures in accordance with pages 16 and 17 of Consultant's proposal. 5. Perform merit budget cost analysis and projections. 6. Develop training schedule and conduct training and supervisors to use the progress developed by for managers Y consultant. 7. Present Personnel Director and Executive staff with a report summarizing work completed and prepare for program installation. PHASE IV - FINAL REPORT, INSTALLATION AND MONITORING 1. Install "Compmaster" software and train city's personnel staff on its application. 2. Conduct training with city's administrative team to be designated by the City Manager, to ensure that each aspect of the program is understood. Conduct a 1/2-day training session with all employees to explain the program. 2. Assist City in developing plan for communicating implementing the new programs. Be available on a monthly basis for one year following presentation of the final report to the City Council. r 3. Develop appeal procedures and assist City in addressingg appeals during the 12-month period discussed in Section 2 above. 4. Conduct briefing of City's supervisors and managers, in conjunction with the personnel staff, to overview the program and answer any questions. S. Prepare final report, Compensation Program Manual summaris- ing all aspects of Consultant's study, including each step of each phase outlined herein. In the event of any conflict between sold proposal and this Agreement, the provisions of this Agreement shall be controlling. 9. Provide typewritten copies of all updated job d market escriptions, pay plans, performance evaluations, data, policies and procedures, position proceduresdasusettforth an thelattachedtConsultant's proposal and a tapes disk, or other form com atible with Wang word rocessin of 8 equipment or equipment as agreed to by Consultant and City of such documents described above for future use by 3138g/3 PAGE 3 ~h k i I f I M` ~GDC4. , e t~ I 3~1 3. The Personnel Director and/or Assistant Director of Personnel will be reasonably available for progress update consultations. 4. The time required of each City em complete the position analysis quesptliooyneneaito re (approximately 1-3 hours each) in a mel manner and to be available for interview ivith consultants, as needed (up to approximately 1-2 hours per interview). S, Part-time assistance in the activities described in Consultant's proposal, including distribution and collection of p qosition uestionnaires, providing information analysis city's current on the scheduling of interviews r°grem procedures, and II. Term of A reement: Consultant shall commence its es rv cep' po~n-euecution of this agr- - lent. A. Final presentation of the worts described hereto to the City Manager shall be completed no later than hay 31, 1990. Presentatio~a to the City Council shall be completed no later than July 30, 1990. B. The Consultant shall make monthly, on-site visits without additional ostofor-half a tweda, month period commencing lve k presentation to the Council to passessh effectiveness of project implementation and shall be available to respond to telephone questions regarding implementation of the project for a twelvmonth period. C. Deviation from this schedule is acceptable only if approved by City's Personnel Director, and if for reasons beyond the Consultant's control. 3135g/3 PACE S k I i I !i i Ill. COMPENSATION TO BE PAID CONTRACTOR: City agrees to pay consultant or t e serv cea per ormed hereunder in the table below and for the minimum and amaxim m hourly rates as shown in Exhibit B. A. Amount of Payment for Services: Protect Phases and Ste a Fees Minimum Maximum Phase I - Internal Equity 1. Froject Orientation and Review $ 500 S 750 2. Job Analysis A. Computer Scored Job Analysis 3 150 3 675 b. Administration ' ' c. Autocheck Response Validation 5 900 6 600 d. JMCRE Veighting 2,800 3,500 3. Job Description Review and Completion 80700 9,200 4. Job Evaluation 6,800 7,500 S. Preliminary Report 700 11050 PHASE I TOTAL $32,050 X36,125 Phase II - Market Analysis and Salary Structure Peview 1. Market Comparison $ 63200 $ 7,000 2. Salary Structure Deaign and Testing 4,000 4,500 3. Implementation Cost Analysis and 31700 4 500 Salary Planning j 4. Administrative Policies and Procedures 11000 11300 S. Preliminary Report 1,050 1,575 PHASE II TOTAL $150950 $18,875 PHASES I AND II SUB TOTAL #48,000 $55,000 3136g/6 PACE 6 i 1 i i I i INNER t Pro ect Phases and Ste s Fees Minimum Maximum Phase III - Performance Management Program Design 1. Performance Management Program Review $1,000 $1,600 2. Performance Management Flanning 1 100 1,500 3. Performance Management Program Design 4,200 5,250 4. Ferformance Management Policies and Procedures 1,100 1,300 5. Merit budget Cost Analysis 20800 3,500 6. Supervisory Training 39500 4s200 i 7. Preliminary Report -1.050 1.500 PHASE III TGTAL $140750 $58,850 Phase IV - Final Report, Installation and Monitoring I 1. CoapMaster Software $ 7,000 $10,000 2: Training of Administrative Staff 3,150 3,675 j 3. Implementation Plan and Strategy 11450 ?.,100 f 4. Appeals Procedures and Forum 79000 70700 5. Comptnsation Program Briefing 1,400 10900 6. Final Report 5,250 5.175 PHASE IV TOTAL $25,250 $379150 l PHASES III AND 1V SUB TOTAL $40,000 ;50,000 GRAND TOTAL $889000 $1050000 Estimated g?cpeoseso Estimated-Cost includes travel, lodging, meals, clerical and computer time, to be billed at actual cost $ 100500 (10x) 3138g/7 PAGE 7 I It is agreed and understood that the City and consultant will make extra efforts to monitor and control the above expenses. However, regardless of estimates set forth and time and expenses expended, in no event will the total project cost exceed $115,500 for Consultant's fees and expenses. Furthermore, Consultant will not exceed the maximum fees stated above for each phase. B. Dates of Payment: The City will be invoiced every 30 days, payments will be made within 20 days of receipt of invoice. 'Within 30 days of receipt of final invoice and upon completion of services provided for herein, excluding those services pprovided under Paragraph II. B, final payment will be made. IV. SUPERVISION AND CONTROL BY CITY: It is mutually un erstoo an agreed D and between City and Consultant that Consultant is an independent Consultant and shall not be deemed to be or considered an employee of the City of Denton, Texas for the purposes of income tax, withholding, social security taxes, vacation or sick leave benefits, worker's compensation, or any other City employee benefit. The city shall have supervision and control of Consultant and any employee of Consultant while on City premises, and it is expressly understood that Consultant shall perform the services hereunder according to the attached Consultant's proposal at the direction of and to the satisfaction of the City Manager of the City of Denton or his desigoee under this agreement. v. SCURCE OF FUNDS. All payments to Consultant under this agreement are to be paid by the City from funds a propriated by the City Council for Such purposes in i the Budget of the City of Denton. For purposes of this contract, monies for Phases I and it will be paid with funds appropriated from the 1988/89 budget. Payment for Phases III and IV will be subject to approval of funds by the City Council for the 1989/90 budget year and Consultant shall not commence performance of Phases III and IV until such funds have been appropriated. V1. INSURANCE: Consultant shall provide at its own cost and expense worker's compensation insurance, liability insurance, and all other insurance necessary to protect Consultant in the operation of Consultant's business. 3138g/8 PAGE 8 f i 1 !I I. IhDEMt.IFICATIOh: -Consultant shall and does hereby agree to n emn y and hold harmless the City of Denton from any and all damages, loss or liability of any kind whatsoever, by reason of injury to property or third persons to the extent directly and proximately caused by the error, omission or negligent act of Consultant, its officers, agents, employees, invitees, and other persons for whom it is legally liable, in the course of the performance of this agreement, and Consultant will, at its cost and expense, defend and protest the City of Lent--,r) against any and all aural claims and demands. VIII. CANCELLATION: City and Consultant each reserve the right to cancel this Agreement at any time by giving the other party fourteen (14) days written notice of its intention to cancel this Agreement, provided the City pays Consultant for services performed prior to notice of cancellation. IX. TERM OF CONTRACT: This Agreement shall commence on the t ay o ay; T989, and end upon the completion of the project. EXECUTED this Leday of , 19B4 CITY OF DENTON, TEXAS BY: ~ ATTEST: , PYOR I JURIFER S, CITY SECRETARI CI OF DE TON, TEXAS APPROVED AS TO LEGAL FCRM DLBRA ADAMI DRAYOVITCH, CITY ATTORNEY CITY OF DENTON, TEXAS BY: 441 A~ A.0 , 4.r-- B Tom ey r oc pa Mercer Meldinger Han n That Thomas W. Klinck, is hereby designated as the person to administer the provisions of this ag ement. j 313~g/9 PAGE 9 j Y ~ 1M,tlw I[LYYW~ •fy■! W1MM MEJUNGER MISM . EXHIBIT 'A' E iI ~ I I i SECTION t SUGGESTED AFMIACH AND TECHNICAL DESIGN h 4 i k l I I I i i f , V I Il MERCK MUDINGER HANSM rt u f' SUGGRSTED AppROACH AND TECMICAL DESIGN The approach we propose to take in assisting The City of Denton, has been carefully plans:ed to result in a systematic program which wills provide man,ayers who will administer the program with the skills and ability to maintain it, . allow for management input and generate commitment to the new job evaluation plan, a accommodate the management style, cultural environment, ani budgetary considerations of managing human resources within the City, and assist the City'a management teas to make individual and administrative decisions based on established compensation management practices. In addition to basic compensation management considerations, the proposed salary management system is flexible and addresses other program components. These includes a management training, and a implementation of automated compensation management systems, as may be feasible and appropriate for the City, both at the present tins and in the future. This study cannot possibly succeed if the consultants do their work from a distance, present a report outlining their solutions, and depart. To succeed, we must make sure that we develop findings, conclusions, and recommendaticns with the j full input, agreement, and enthusiasm of The City of Denton. Thorefore, we are structuring the assignment as a series of phases with informal and formal progress meetings to assure 1 an ongoing meeting of the minds and a no-surprises and result. We have structured our approach to include four phases. Each phose is outlined separately. however, each phase is inherently linked with the other phases aw part of a comprehensive compensation management program. I 4 i I I C MD JA MEINNGER KWSM Phase I - Internal Equity • Project Organization and Review of Present Systems; • Job Analysis; • Job Description Review and Completion; • Job Evaluations Preliminary Report. Phase II - Market Analysis and Salary Structure Design • Market Analysis; Salary Survey Development and Plannning (if required); • Grade and Range Structuring; • Grade and Range Testing and Competitive Comparison; I Cost Analysis and Implementation Strategy Designs I I • Salary Administration Policy and Procedure Development; • Preliminary Report, Communications and Follow-up. Phase III - Performance Management Program Design and Integration with the Salary Management Program Performance Management Program Review; • Performance Management Planning; Performance Management Program Designs • Performance management policies and procedures reviewr • Supervisory Management Traininq; 1 Preliminary Report. Phase IV - Progrs. Reporting, Installation and Monitoring • In-House Training Program For Administrative Staff; • implementation Plan and Strategy; 5 i I r r MEIZCF1t MFJDiNGER HMSEn Appeals Procedures and Forum Format) • Compensation Program Briefings For supervisors and Managers; Comprehensive Report and Follow-vp Meetings; Project Monitoring and On-Going Assistance. Each phase is followed by the presentation of a preliminary report and assistance in implementing the program. This ensures the programs designed for The City of Denton are workable, During the first phase of the project, we will fine-tune the work plan and work out a detailed action plan. Each of the four plan phases that follow are introduced separately, however, each is inherently connected with the others as part of a comprehensive compensation management program. i PHASE I - Internal Equity 1. Project Orientation and Review of Present Systems Before designing a salary management system, it is important that we understand the existl%g salary program and management's objectives. This includes total human resource objectives and strategies for change over the long run. Further, we want to ensure that city management understands and agrees with the specifics of the approach. During this first step we will conduct 'a review of the City's current salary management programs. This will include interviews with a - 10 key individuals to assess cultural aspects of the current program as well as the technical components. We suggest that this review be accomplished in a very short time frame with the objective of assessing all components of the present system in brief. Once this is completed, Mercer Meldinger Hanson (MMH), along with city management, will be in a position to modify our approach to focus on areas of particular concern and develop a program which meets the City's objectives. We believe it is important that human resource management staff maintain s high profile in the strategy and developmental stages of the program. This promotes in-house understanding of the program from onset to completion. II 6 h t r MERCER ME)DINGER FW4SEN 2. Job Analysis The key step cn developing a system which has both internal and external equity is job analysis. During this step, we will review the City's pressnt Position Information Questionnaire and determine it it needs to be modified or replaced. If it is deemed that the current questionnaire is in need of substantial modification or replacement, we have found that one of the best ways to review the efficiency and effectiveness of job analysis is through the use of a computer scored technique. We will use computer scored analysis to assess both thr effectiveness of the current sy%t.m and to develop a system which is highly efficient. Ease of administration typically translates into a system which is better maintained and more accurate. We suggest the method discussed below be applied. a. Computer Scored Job Analysis For the evaluation system to ',a effective, there must be accurate information about each position. The approach we suggest in analysing positions is a computer scored position analysis questionnaire which we call a Job Model Report (JMORE) (see Appendix J for a sample Job Model Report), The questionnaire is designed specifically for the t City and incorporates into the analysis compensable factors that will be used to evaluate obs. This process efficiently assesses comparative job analysis data and assists management in making initial job evaluation comparisons. Further, by including compensable job evaluation factors in the job analysis we are able to determine which factors beat measure job value. During the design stage of the JMORE, we test the instrument using a two stage processi Stage T - Selected managers and supervisors will _ complete the JMORX for approximately 30 - so r benchmark positions that represent the depth and breadth of jobs eventually to be covered by the study. The purpose of this testing is not to create final evaluations but to test design issues related 4 to the JMORE. Such issues includes . the number of factors and the number of response levels within factors, , readability of the instrument, i i I MEKM MEONGE t HANSEN . reliability, and . validity. State II - The JMORE is than tested live to simulate the: communications and instructions, and . method of administration, 0.90 employees, supervisors, representative employees, or a combination. The results within each of these aspects will be reviewed with City human resource professionals and modified to ensure the JMORE is truly functional. b. Administration With the comprehensive two-stage testing process c -plated, the next design step is to administer the JmORE to the balance of the jobs. Since admini- stration materials wi11 have been prepared and tested, the only remaining question is who will complete the JMOREt For single incumbent jobs, the choices are simple the employes or the supervisor. However, in the cases of multiple incumbent jobs, many alternatives exist. The basic choices are as follows: ' I every employee in a job title completes the • a representative sample completes the JMORE independently, an ad hoc committee of Omployess within the job title completes it on behalf of all employees, or • an individual a%playas is deeiqnoted to complete the JMORE for each job title. at "Auto-Check" Response Validation Probably the most important reason for using the computer-scored approach is the ability to validate or "clean" JMORE responses. By comparing questionnaire scores within and between jobs, we are able to determine if responses are consistent and y logical. Through the auto-check process, the response to any JMORE question can be examined 6 t l 1 A Y iii M*' U C lZ MFJDINGER HANSEN relative to all other responses to balance evaluations, marketplace values, and any other relevant factors (e.g., current pay, geographic location). tom consultants will develop auto-check models for use in this validation process. Each JMORE will be subjected to the auto-check modelst proper responses will be validated and potentially improper responses "flaggrd." In a method to be decided upon by the project team, potential errors will be reviewed and resolved. 'typically, the questionable responses are reviewed directly with a department head. This is an important stop in the design of a program, since the quality of the ultimate weightings depends fully on the quality of data submitted. Further, management participation in the decision-making process builds support for the program, d. JMORE Weighting ultimately, each JMORE question will play a unique role in the jobs' overall evaluations. Through the use of multiple regression statistics, we can identify and "weight" individual questions according to their respective importance in reflecting competitive market rates, current midpoints, or current average pay. We emphasize that this automated approach can be maintained manually, thus ensuring that The City of Denton will be able to operate independent of the consultant, or the City may choose to automate the system in the future. We have developed a software pro ram known as, "CompMastar". CompMaster is designed to track and monitor the compensation program on a fully automated basis. We realize that automation is not a primary objective at the present time. However, this option in available and we would be pleased to demonstrate the system for the City. 30 Job'Description Reviev and Completion Job descriptions are an important component of any compensation management program. it is the ob description which is used to communicate lob responsibilities and it forms the foundation of the salary management and performance appraisal processes. Because of the importance of good job descriptions, we 9 I I i ~ I` f iir►Elt~Fi, MEMINGER FANSM have developed a method for keeping job descriptions up to date, accurate and functional. our scored questionnaire approach integrates three basic salary administration components. These components are connected and interdependent upon each other. They include: I • Job Analysis, • Job Descriptions, and • Job Evaluation. When designed correctly, the computer scored fob analysis instrument forms the basis of the job description or can be used as the job description and consequently as a basis for job evaluation. This eliminates the arduous task of transferring information between each of the above components and ensures the continuity of the salary administration process. This approach results in as . cohesive analysis of each job, • written job description for each job, and • comprehensive data base measuring how each job reflects specific compensable factors that the City and labor markets value most. The City of Denton already has job descriptions, some of j these descriptions have recently been revised, so our scored questionnaire will provide the City with additional information to ensure that the descriptions are adequate and correct. We will work with the City to develop the job description formats and we will review and revise job descriptions to meet system requirements. MM8 will be responsible for delivering final descriptions. 4. Job Evaluation / we will review the city's currer► job evaluation system and assess the need for modification or replacement. On many occasions we are able to utilize the current program as a foundation for developing the computer scored questionnaire. When this is possible we are then able to compare job evaluations made under the present s results In ystem to new ocoras collected during the project. This changed within he objective ation nand of henhow ce, jo how tithe 10 I A 1 i l t , a y MERCFlZ MEJDINGER HANSEN ' salary structure should be modified to reflect these changes. we have concluded that a workable job evaluation system should be designed to fit the specific operating characteristics of the organization. Utilizing "Job Models" obtained in the computer scored job analysis process, we then determine the relative impact of each of the compensable factors and summarize the internal relationships between jobs at the City. This approach further recognizes the human element in the evaluation process. Computer modeling permits managers to examine internal practices and job relationships and alter factor evaluations to assess how evaluation changes impact the internal equity relationships between jobs and betwsan jobs in different parts of the organization. As a result, management may run a series of "what if" scenarios to assess the impact of different factor assignments. j Furthermore, those responsible for making final job evaluation decisions are not faced with mak ng evaluation guesses based only on job content information. Rather, they have job content information and a comprehensive data base of preliminary job evaluations which reflect job value attitudes of managers and employees. Support for the system is further enhanced because employees and/or managers have participated in the evaluation process through k completion of the computer scored questionnaire. MMH will take responsibility for generating all initial job evaluations using the computer scored technique. 1 The City will assist KKH in making final job evaluation decisions through a review of our initial recommendations. 5. Preliminary Report We maintain quality and assure the program is on target by coordinating with an in-house project director. We will present preliminary results upon completion of this phase. PHASE II - Varke': Analysis and Salary Structure Design r 'market Analysis In assessing external competitiveness, we will define with the City, the appropriate labor market, identify 13 I I I I I it ~ i4 E MERCER MODINGER HANSEN - P survey sources, and consider regional and local market differentials. We also have the capabilities to analyze data in a variety of reports to meet your specific requirements. The KM Compensation Institute will be used as a primary source of market information. We also -sse other published and private survey sources to make market comparisons. 2. Salary Survey Development and Planning (optional) Before conducting a survey we suggest that available { market information be examined to determine the availability, timeliness and accuracy of survey data sources which HM maintains and other published sources which might be purchased. Surveying is an expensive proposition and one which requires full assessment of available data. We believe that it would be unwise to conduct a survey if timely and accurate data can be obtained through other published sources. if it is determined that a survey is required to obtain competitive and comparative labor market data we will conduct a customized survey for the City of Denton to supplement our available data bases and the City's June 1988 survey. Before beginning the survey it is important that we understand management's short and long term plans for the survey and exactly how survey information is to be compared on an Internal basis. Further, we will review any survey documentation which the City currently has to determine if it can be used or modified to conduct the survey. Consequently, we will most with representatives of The City of Denton tot Clarity the survey objectives and determine the approach and procedures which most accurately and efficiently meat The City of Denton's 1 objectives. • Determine the targeted benchmark positions to be surveyed and verity functional position descriptions and reporting relationships. a Designate and define specific factors on which data is to be col:ected. 12 i i it { V ~ a I i' s E i MERCER MEONGER HMSEN • Determine a proposed format and results orientation for the final report. • Compile a proposed list of survey participants. • Determine the number of participants needed for a representative sample. For purposes of this proposal, we anticipate surveying approximately 50 job titles with 30 . 50 participants. a. Survey Design and Content Based on our review and the information obtained in step 2, we will modify or develop data collection documents and an instruction guide to aid in the completion process. These documents will be presented to The City of Denton and representatives for their review and input. b. Distribution of the Data Collection Forms With the City we will identify survey participants and draft a prospectus soliciting participation from targeted participants to be mailed under the joint signature of The City of Denton and MM. Each prospectus would include an explanation of the survey approach and the results which participants can expect to receive in the final report. The de a returned prospectus to would XMH iilluark organization card to be elects to participate in the study. Data collection forms will then be mailed only to those organizations responding affirmatively to the initial participation request. This ensures the confidentiality of the survey and reduces costs associated with the produotion of the collection documents. During the data collection process, members of MMI s --1 staff will be available to answer questions which participants may have regarding the survey or the data collection forms. To ensure that data is as accurate as possible, questionable entries will be verified directly with each participating organisation's contact person. 11 1 1 MERCER MEIDINGER HAWN o. Analysis of Data Data will be statistically analyzed on a position- by-position basis in the manner agreed to in step 1. The approaches we offer for your consideration in the analysis phase of the survey may include: • Linear regression formulas and pay line graphics to allow prediction of pay line policy based on predictors of pay levels job evaluation points, number of employees, budget size (operating, expense or both). Those variables that prove to be the best predictors of pay can be reported individually or in combination allowing The City of Denton and each participant to use the equations which beat meet their comparison requirements. d. Survey Summary Report Preparation and Presentation HMH will most with The City of Denton to present and discuss the results of the survey before the report is distributed to participants. s. Distribution of Survey Reports to Participants After final approval of the report format, final reports will be distributed to each survey participant. Further, FM will be available to answer any questions that survey participants might have. 3. Development of a Salary Structure Std Testing based on Internal and External Comparison considerations and Salary Budgets Upon completion of job evaluation and market comparison, it iu necessary to reconcile the two into a cohesive salary structure, working from the previously established objectives and the results of our analysis, we will identify outlying positions, reconcile internal job evaluations, and determine the proper salary ranges for the jobs included in the study, we will then develop strategies for monitoring salary structures to bring outliers into alignment. I~ 1{ i I i l F g13d f p MERCER MEIDINGER HANSEN 4. Implementation Cost Analysis and Salary Planning Strategy To assure the program is properly implemented within budgetary and organizational constraints, we will develop a cost analysis. The cost analysis will include a summary of where each individual employee falls within the suggested salary ranges. This ensures that management is fully apprised of the costs or savings associated with implementing the program. The cost analysis will be completed using PC based software with the data base delivered to the City of Denton upon completion of the project. Hence, the City will be able to run a series of "what if" scenarios for making compensation decisions during implementation and in the future. S. Administrative Policies and Procedures As an ongoing process throughout the project, we will work with your staff to document policies and procedures which govern the operation of the program. This will involve development of an administrative manual and training managers to use the program. 6. Preliminary Report we maintain quality and assure the program is on target by cocrdinating with an in-house project director who reviews and approves each step of the project as it is completed. PHASE III - Performance Management Program Design and integration with the Salary Management Program 10 Performance Managament Program Review Used on our work to this point we will review the current performance appraisal programs. During this step, we will outline areas where the performance management program may require modification or replacement. Z. Performance Management Planning The distribution of pay increases should be accomplished toward the delivery of management messages, not merely moneyo sWe will c ariable alternative rwndpay delivery lump sun distributions and glee such as p gainaharinq. we will ll 16 I I R MEJZM MFJQINGER NMISEN - consider how differing pay delivery strategies fit with the City's public service responsibilities and public image. we will also identify the proper mix between increases to base and variable compensation arrangements. 7. Performance Management Program Design Based on our work to this poir we will design and test pay-for-performance programs to includes • Service/Maintenance, Office Support, • Technical/Paraprofessional, • Professional, • Management/Supervision, and • Executive. we anticipate that more than a single performance management program will be required to accommodate the job families listed above. Tooting includes both the practical application of the now program by managers and employees and quantitative assessment of how the program relates pay to performance. we also consider the strengths and weaknesses of several alternative methods for distributing pay increases and determine which method will maximise the City's return on its compensation investment. During %.%is step, we consider criteria against which performance is to bs assessed and determine which measures best meat management needs• 4. Performance Management Policies and Procedures we will develop policies and procedures to govern the distribution of pay increases to ensure policies fit 1 well with the new salary management program and the managqement philosophy of the City of Denton. This will consider all aspects of the performance appraisal process and specificallyt Annual versus employment date evaluations. • integration of the program with the budgeting process. 16 ~ i ~ 1 Y MERCER MUDINGER FMUN R pay amification increases, of varying the amount and timing of i Ramification of mixing variable cost and fixed cost components. We ensure the program is designed to assist management to most performance, quality, and budgetary cost objectives, 5. Kerit Bud;et Coat Analysis and Projections As part of the performance management program, we will consider range penetration and projected employee distributions within the various performance levels. This will be included as part of the cost analysis discussed in Phase 11. This analysis will allow the city to assess the actual coat that could result from various projected merit budgets, 6. supervisory Training The supervisory training sessions are probably the most significant element in implementing a performance management program. Ne will develop a training module that can be used to train managers and supervisors on how to use the new programs. Further, we will work with City staff to determine the best weans for conducting the training, thesnowaprog an,~c and skills open discussion, presentation of i 7. Preliminary Report we will present a preliminary report summarizing Phase III and prepare for program installation. PHASS I9 - Final Report, Installation and Nonitoring 1. In-House gaining for City Administrative Staff As an ongoing process we will work closely with City administrative staff to ensure that each program step is understood. we will ensure that the skills required to administer the program are fully developed within the City's administrative team. In addition ws will conduct a halt day training session tothensure isful l ivin staff ho ea toward capability yt of mthe anage the 17 r i 1 EXHIBIT 8 Consultant fees for each phase of the project for the City of Denton are stated as a range of estimated fees based u hourly rates for each task and project phase. pon The minimum represents the fewest number of hours anticipated to complete each task; the maximum represents the highest number of hours per task which will be billed. Consultant fees will not exceed the maximum estimated dollars for any project phase, unless the City changes the scope of the project and a new fee estimate is determined. Prod ect Hourly Estimates Minimum Maximum - Phase I 213 240 Phase II 127 151 - Phase 111 98 125 . Phase IV 202 249 As stated in the contract, regardless of eatisstes set forth and time and expenses incurred, in no event will the total project cost exceed $115,500 for Consultant fees and expenses. i i i ~I i i ' 'I I I I i t i , DATE: 11/07/89 CITY cQyRQ_J4_ti.,.t?4.$L_F_QBMIT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJ: Approval of a contract with Denton City County Day Nursery in the amount of $14,000 to provide low coot day care to low income families where both parents work. 13~~4~M4.EL14t The Human Resources Committee recommends approval. @ASKGR0~1~~: On Tuesday, March 28, 1989 Denton City County Day Nursery requested $14,000. SUMMARY: The Human Resources Committee recommended approval of the requested $14,000 in funding at its meeting of April 20, 1989. P~ RA~_5~_DEPARTMENT$ Oft GROUPS AFFEC7ED__ N/A On September 19, 1989 the City Council approved the 1989- 9o Budget which included the $14,000 for Denton City { County Day Nursery. *Ret Harrell City Manager Prepared by: r Barbara Ross Community Development Coordinator Approved? Frank Robbins AICP Executive Director for Planning 6 Development I I E l a kt~.Ft'.a l 7 2850L •;Jyyl NO. AN ORDINANCE APPROVING AN AGREEMENT BETWEEN THE CITY OF DENTON AND DENTON CITY-COUNTY DAY NURSERY; AUTHORIZING THE OF MAYOR TO EXECUTE THE AGREEMENT; EXPENDITURE FUNDS THEREFOR; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council has determined that it is in the best interest of the citizens of the City t provide punlioffu ds to Denton City-County Day Nursery, in consideratio the valuable public services to bfe Denton furnished in bacaordanceCitywith -Countthe of Day Nursery to the City "Agreement" attached hereto; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That the City Council hereby approves the "Agreemenn,P`attached hereto, between the City of Denton and Denton City-County Day Nursery, and authorizes the Mayor to execute said agreement. SECTION II. That the City Council authorizes the expenditure of funs n t e manner and amount as specified in the Agreement. SECTION III. That this ordinance shall become efigctive imme ate y upon its passage and approval. 1989. PASSED AND APPROVED this the day of RAY STEPHENS, MAYOR ICJ ! ATTEST: JENNIFER WALTERS+ CITY SECRETARY BY: - APPROVED AS TO LEGAL FORM: DEBRA ADAMI DRAYOVITCH, CITY P.TTORNEY BY: r/1N~ I E i 2850L NO, _ AN ORDINANCE APPROVING AN AGREEMENT BETWEEN THE CITY OF DENTON AND DENTON CITY-COUNTY DAY NURSERY; AUTHORIZING THE MAYOR T AND PROVIDING FOR AN EFFECTIVEDATEpENDITURE OF FUNDS EXECUTE T E THEREFOR; WHEREAS, the City Council has determined that it is in the best interest of the citizens of the City to provide public °unds ^1 to Denton City-County Day Nursery, in consideration of the valuable public services to be furnished by Denton City-Ccunty Day Nursery to the City of Denton in accordance with the "Agreement" attached hereto; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That the City Council hereby approves the "Agreement attachedhereto, Nursery, authothe of Denton and the r to Denton City-County Day execute said agreement. SECTION II. That the City Council authorizes the expenditure of fun an 't e manner and amount as specified in the Agreement. SECTION III. That this ordinance shall become effective imme ate y upon its passage and approval. PASSED AND APPROVED this the day of , 1989. ' RAY STEPHENS, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY BY: A ~nn~ i I ~ i i f ~ I` a er } 2850L THE STATE OF TEXAS § AGREEMENT BETWEEN THE CITY OF DENTON, TEXAS AND DENTON CITY-COUNTY DAY NURSERY COUNTY OF DENTON § This Agreement is hereby entered into by and between the City of Denton, Texas, a Home Rule Municipal Corporation, (hereinafter referred to as City) and the Denton City-County Day Nursery (hereinafter referred to as Agency); WHEREAS, the City's Human Resources Committee (HRC) has reviewed the services of the Agency and has determined that the Agency performs an important human service for the residents of Denton without regard to race, religion, color, age or national origin, and therefore HRC recommends funding the Agency; and WHEREAS, the City has determined that the Agency merits assistance and can provide needed services to citizens of the City and has provided funds in its budget for the purpose of paying for contractual services; NOW, THEREFORE, the parties hereto mutually agree as follows: I. :COPE OF SERVICES I ; The Agency shall in a satisfactory and proper manner perform the following tasks: A. The Agency's purpose is to provide low cost day care to low income families where both parents work. B. To provide two nutritional meals, breakfast end lunch, for the children it serves. It. OBLIGATIONS OF AGENCY In consideration of the receipt of funds from the City, Agency agrees to the following terms and conditions: A. It will establish a separate bank account for deposit of the Fourteen Thousand and No/100 ($14,000.00) Dollars paid to the Agency by the City and the only expenditures from this account, until such time as said funds are exhausted, shall be for those expenses listed in the scope of services as provided for herein. Agency shall not commingle funds received from other sources in this account and shall not utilize these funds for any other purpose. B. It will establish, operate, and maintain an account system for this program that will allow for a tracing of funds and a review of the financial status of the program. I I i i i C. It will permit authorized officials for the City of Denton to review its books at any time. D. It will reduce to writing all of its rules, regulations, and policies and file a copy with the City's Executive Director of Finance or his authorized representative along with any amendments, additions, or revisions whenever adopted. E. It will not enter into any contracts that would encumber the City funds for a period that would extend beyond the term of this Agreement. F. At the discretion of the City, the Agency may be required to refund the balance of the special account to the City of Denton at the end of the Agency's fiscal year. G. It will promptly pay all bills when submitted unless there is a discrepancy in a bill; any errors or discrepancies in bills shall be promptly reported to the Executive Director of Finance or his authorized representative for further direction. H. It will appoint a representative who will be available to meet with the Executive Director of Finance and other City officials when requested. 1. It will indemnify and hold harmless the City from any and all claims and suits arising out of the activities of the Agency, its employees, and/or contractors and save and hold the City harm- less from all liability, including costs, expenses and attorneys fees, for or on account of, any claims, audit exceptions, suits, or damages of any character whatsoever resulting in whole or in part from the performance or omission of any act of any employee, agent or representative of the Agency. J. It will submit to the City of Denton copies of year-end audited financial statements. III. TIME OF PERFORMANCE The services funded by the City shall be undertaken by the Agency within the following time frame: October 1, 1989 through Septeirber 30, 1990. IV. METHOD OF PAYMEUT j A. Payment by the City for services provided hereunder will 1 be made as follows; provided, that Agency shall request said pay- ment by letter addressed to: City of Denton, 110 West Oak, Suite B, Denton, Texas 76201, Attn: Community Development Coordinator: E V j CITY-COUNTY DAY NURSERY - PAGE 2 1 s pY:wiM'S9 10: J';i $2,340 on or after December 1, 1989 19166 on or after January 1, 1990 1,166 on or after February 1, 1990 19166 on or after March 1, 1990 1,166 on or after April 1 1990 1,166 on or after May 1, 1990 1,166 on or after June 1, 1990 1,166 on or after July 1, 1990 1,166 on or after August 1, 1990 1,166 on or after September 1, 1990 1,166 on or after September 30, 1990. B. It is expressly understood and agreed that in no event under the terms of this contract will the total compensation to be paid hereunder exceed the maximum sum of Fourteen Thousand and No/100 Dollars ($14,000.00) for all of the services rendered. It is expressly understood that this contract in no way obligates the General Fund or any other monies or credits of the City of Denton. C. The City shall not be obligated or liable under this contract to any party other than the Agency for payment of any monies or provision of any goods or services. V. EVALUATION The Agency agrees to participate in an implementation and maintenance system whereby the services can be continuously monitored. The Agency agrees to make available its financial records for review by the City at the City's discretion. In addition the Agency agrees to provide the City the following I data andior reports: A. All external or internal audits. A copy of the annual independent audit shall be furnished to City within ten (10) days of receipt by the Agency. B. All external or internal evaluation reports. C. Quarterly performance reports to be submitted in January, April, July and September, to include the following data: 1. Number of children served each month. 2. Income level of families participating in program. D. Quarterly financial statements to be submitted in January, April, July, and September for the preceding quarter to include expenses and income. i 4 ~ f CITY-COUNTY DAY NURSERY - PAGE 3 I { i I 1 ICI I q VI. DIRECTOR'S MEETINGS During the term of this Contract, the Agency shall cause to be delivered to the City copies of all notices of meetings of its Board of Directors, setting forth the time and place thereof. Such notice shall be delivered to the City in a timely manner to give adequate notice, and shall include an agenda and a brief description of the matters to be discussed. Agency understands and agrees that City representatives shall be afforded access to all Board of Director's meetings. Minutes of all meetings of the Agency's governing body shall be submitted to the City within ten (10) working days of approval. VII. SUSPENSION OR TERMINATION The City may suspend or terminate this Agreement and payments to the Agency, in whole or part, fo,: cause. Cause shall include but not be limited to the following: A. Agency's improper, misuse, or inept use of funds. B. Agency's failure to comply with the terms and conditions of this agreement. C. Agency's submission of data and/or reports that are incor- rect or incomplete in any material respect, or D. Appointment of a trustee, receiver or liquidator for all or a substantial part of the Agency's property, or institution of bankruptcy, reorganization, rearrangement of or liquidation proceedings by or against the Agency. E. If for anq reason the carrying out of this agreement is rendered impossible or infeasible. In case of suspension, the City shall advise the Agency, in writing, as to conditions precedent to the resumption of funding and specify a reasonable data for compliance. In case of termination, the Agency will remit to the City any unexpended City funds. Acceptance of these funds shall not constitute a waiver of any claim the City may otherwise have arising out of this Agreement. I VIII. EQUAL OPPORTUNITY A. Agency will submit for City approval, a written plan for compliance with the Equal Employment and Affirmative Action Federal provisions, within one hundred twenty (120) days of the effective date of this Contract. I CITY-COUNTY DAY NURSERY - PAGE 4 i i i t s B. Agency shall comply with all applicable equal employment opportunity and affirmative action laws or regulations. C. Agency will furnish all information and reports requested by the City, and will permit access to its books, records, and accounts for purposes of inveatigation to ascertain compliance with local, state and Federal rules and regulations. D. In the event of the Agency's non-compliance with the non-discrimination requirements, the Contract may be cancelled, terminated, or suspended in whole or in part, and the Agency may be barred from further contracts with the City. IX. CONFLICT OF INTEREST A. The Agency covenants that neither it nor any member of its governing body presently has any interest, direct or indirect, which would conflict in any manner or degree with the performance of services required to be performed under this Contract. The Agency further covenants that in the performance of this Contract, no person having such interest shall be employed or appointed as a member of its governing body. B. The Agency further covenants that no member of its governing body or its staff, subcontractors or employees shall possess any interest in or use his position for a purpose that is or gives the appearance of being motivated by desire for private gain for himself, or others; particularly those wish which he has family, business, or other ties. C. No officer, member, or employee of the City and no member of its governing body who exercises any function or responsi- bilities in the review or approval of the undertaking or carrying out of this Contract shall (1) participate in any decision r relating to the Contract which affects his personal interest or the interest in any corporation, partnership, or association in which he has direct or indirect interest; or (2) have any interest, direct or indirect, in this Contract or the proceeds thereof. IN WITNESS WHEREOF, the parties do hereby affix their signatures and enter into this Agreement as of the day of 1989. CITY OF DENTON, TEXAS DENTON CITY-COUNTY DAY NURSERY I MAY-OR i I CITY-COUNTY DAY NURSERY - PAGE 5 ~I I` I ATTEST: ATTEST: JENNIFER WALTERS, CITY SECRETARY SECRETARY APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY BY: i I 1 { I ' I I CITY-COUNTY DAY NURSERY - PAGE 6 T i f I i 4 I { r ~ I 1 III ft I 1 ~ { s k CITY COUNCIL REPO DATE: 11/01/89 RLF_Ojg1I TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJ: Approval of a contract with Denton County Friends of the Family in the amount of $33,000 to provide emergency shelter to women and their children. RECO M NDATION: The Human Resources Committee recommends approval. BACKGRO.UNO : On Thursday, March 30, 1989 Denton County Friends of the Family requested $66,000. fUBMAF,gl!: The Human Resources Committee recommended approval of $33,000 in funding at its meeting of April 20, 1989. i PBQ(RAM_S.UY-A EMENTS QR GRQUB AEEWUP-. N/A E~SCAL .J.~1P.AGI:_ On September 19, 1989 the City Council approved the 1989- 90 Budget which included $33,000 for Denton County Friends of the Family. I ctful y mit Cl ed-V. Harrell City Manager Prepared by: Barbara Ross Community Development Coordinator Approved: Frank Robbins AICP Executive Director for Planning R Development i 2849L NO. ITY AN ORDINANCE COUNTY FRIENDS N OF AGREEMENT BETWEEN AUTHORIZING THE MAYORTTO AND DEN ENT APPROVING THE EXPENDITURE OF FUNDS EXECUTE THE AGREEMENT; THEREFOR; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council has determined that it is in the best interest of the citizens of the City itso provid iderationcofu ds to Denton County Friends of the Family, the valuable public services to be furnished by Denton County friends of the Family to the City of Denton O In accordance with the "Agreement attached hereto; NOW, THERI, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: roves the SECTION I. That the City Council hereby app "Agreeme'-attached hereto, between the City of Denton and Denton County Friends of the Family, and authorizes the liayor to execute said Agreement. SECTION II. That the City Council authorizes the expenditure of funs in t e manner and amount as specified in the Agreement. SECTION III. That this ordinance shall become effective imme ate y upon its passage and approval. day of 1989. ~ PASSED AND APPROVED this the - M RAY TEP_RE_0~, FTAY115R j I i ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY BY: I i k i e 1 2849L THE STATE OF TEXAS § AGREEMENT BETWEEN THE CITY OF DENTON, TEXAS AND DENTON COUNTY OF DENTON § COUNTY FRIENDS OF THE FAMILY This Agreement is hereby entered into by and between the City of Denton, Texas, a Home Rule Municipal Corporation, hereinafter referred to as "City", and the Denton County Friends of the Family hereinafter referred to as "Agency"; WHEREAS, the City's Human Resources Committee (HRC) has reviewed the services of the Agency and has determined that the Agency performs an important service for the residents of Denton without regard to race, religion, color, age or national origin, and HRC recommends funding the Agency; and WHEREAS, the City has determined that the Agency merits assistance and can provide needed services to citizens of the City and has provided funds in its budget for the purpose of paying for contractual services; NOW, THEREFORE, the parties hereto mutually agree as follows: 1. SCOPE OF SERVICES The Agency shall in a satisfactory and proper manner perform the following tasks, for which the monies provided by the City may be used: A. Provide emergency residential shelter to women and their children, who are victims of family violence. B. Provide counseling, on both a residential and non- residential basis, to family members, to assist them in dealing with the emotional and physical trauma of family violence. C. Provide counseling services to victims of rape and their families. D. Provide community education services concerning rape and family violence. i II. OBLIGATIONS OF AGENCY In consideration of the receipt of funds from the City, Agency agrees to the following terms and conditions: i e A. It will establish a separate bank account for deposit of the Thirty-three Thousand and No/100 ($33,000.00) Dollars paid to the Agency by the City and the only expenditures from this account, until such time as said funds are exhausted, shall be for those expenses listed in the scope of services as provided for herein. Agency shall not commingle funds received from other sources in this account and shall not utilize these funds for any other purpose. B. It will establish, operate, and maintain an account system for this program that will allow for a tracing of funds and a review of the financial status of the program. t C. It will permit authorized officials for the City of Denton to review its books at any time. D. It will reduce to writing all of its rules, regulations, and policies and file a copy with the City's Executive Director of Finance or his authorized representative along with any amendments, additions, or revisions whenever adopted. E. It will not enter into any contracts that'would encumber the City funds for a period that would extend beyond the term of this Agreement. F. At the discretion of the City, the Agency may be required to refund the balance of the special account to the City of Denton at the end of the Agency's fiscal year. y G. It will promptly pay all bills when submitted unless there is a discrepancy in a bill; sny errors or discrepancies in bills shall be promptly reported to the Executive Director of Finance or his authorized representative for further direction. H. It will appoint a representative who will be available to meet with the Executive Director of Finance and other City officials when requested. 1. It will indemnify and hold harmless the City from any and all claims and suits arising out of the activities of the Agency, its employees, and/or contractors. J. It will submit to the City of Denton copies of year-end audited financial statements. I III. TIME OF PERFORMANCE The services funded by the City shall be undertaken by the Agency within the following time frame: FRIENDS OF THE FAMILY - PAGE 2 i `I (l I f October 1, 1989 through September 30, 1990. IV. METHOD OF PAYMENT A. Payment by the City for services provided hereunder will be made as follows; provided, that Agency shall request said pay- ment by letter addressed to: City of Denton, 110 West Oak, Suite B, Denton, Texas 76201, Attn: Community Development Coordinator: $5,500 on or after December 1, 1989 2,750 on or after January 1, 1990 2,750 on or after February 1, 1990 2,750 on or after March 1, 1990 2,750 on or after April 1, 1990 2,750 on or after May 1, 1990 2,750 on or after June 1, 1990 2,750 on or after July 1, 1990 2,750 on or after August 1, 1990 2,750 on or after September 1, 1990 120750 on or after September 30, 1990. B. It is expressly understood and agreed that in no event under the terms of this contract will the total compensation to be paid hereunder exceed the maximum sum of Thirty-three Thousand and No/100 Dollars ($33,000.00) for all of the services rendered. C. The City shall not be obligated or liable under this contract to any party other than the Agency for payment of any monies or provision of any goods or services. V. EVALUATION i t The Agency agrees to participate in an implementation and maintenance system whereby the services can be continuously monitored. The Agency agrees to make available its financial records for review by the City at the City's discretion. In addition, the Agency agrees to provide the City the following data and/or reports: A. All external or internal audits. A copy of the annual independent audit shall be furnished to City within ten (10) days of receipt by the Agency. B. All external or internal evaluation reports. C. Quarterly performance reports to be submitted in January, April, July and September, to include the following data: FRIENDS OF THE FAMILY - PAGE 3 i i i I ill I l f I I I I 1. Total number Of clients served. 2. Residential-Number of woLzen over seventeen (17) housed. 3. Number of children under seventeen (17) housed. 4. Average length of stay of persons housed. S. Disposition of case. 6. Non-Residential Family Counseling-Number of clients. 7. Non-Residential Individual Counseling-Number of clients. 8. Number of telephone calls related to family violence. 9. Income level correlated to Texas Department of Human Resources and Health & Human Services Poverty Guidelines. 10. Number below poverty level and number above poverty level. 11. Number of rape cases. 12. Other appropriate information such as number of ' volunteer hours, major donations, fund raisin efforts, community education programs, and new program developments. D. The Agency agrees to submit quarterly financial statements in January, April, July, and September which shall include current j and year-to-date period accounting of all revenues, expenditures, outstanding obligations and beginning and ending balances. E. An explanation of any major changes in program services. F. An explanation of use of funds to provide additional services. VI. DIRECTOR'S MEETINGS During the term of this Contract, the Agency shall cause to be delivered to the City copies of all notices of meetings of its Board of Directors, setting forth the time and place thereof. Such notice shall be delivered to the City in a timely manner to inc description tof the cmatters toe be discussed. a tends and a brief and agrees that City representatives shall be affordednaccessnto all Board of Director's meetings. I FRIENDS OF THE FAMILY - PAGE 4 I` ' Minutes of all meetings of the Agency's governing body shall be submitted to the City within ten (10) working days of approval. VII. SUSPENSION OR TERMINATION In case of suspension, the City shall advise the Agency, in writing, as to conditions precedent to the resumption of funding and specify a reasonable date for compliance. In case of termination, the Agency will remit to the City any unexpended City funds. Acceptance of these funds shall not constitute a waiver of any claim the City may otherwise have arising out of this agreement. VIII. EQUAL OPPORTUNITY A. Agency will submit for City approval, a written plan for compliance with the Equal Employment and Affirmative Action Federal provisions, within one hundred twenty (120) days of the effective date of this Contract. B. Agency shall comply with all applicable equal employment opportunity and affirmative action laws or regulations. C. Agency will furnish all information and reports requested by the City, and will permit access to its books, records, and accounts for purposes of investigation to ascertain compliance with local, state and Federal rules and regulations. D. In the event of the Agency's non-compliance with the non-discrimination requirements, the Contract may be cancelled, terminated or suspended in whole or in part, and the Agency may be barredrom further contracts with the City. I IX. CONFLICT OF INTEREST I A. The Agency covenants that neither it nor any member of its governing body presently has any interest, direct or indirect, which would conflict in any manner or degree with the performance of services required to be performed under this Contract. The Agency further covenants that in the performance of this Contract, no person having such interest shall be employed or appointed as a member of its governing body. B. The Agency further covenants that no member of its governing body or its staff, subcontractors or employees shall I possess any interest in or use his position for a purpose that is or gives the appearance of being motivated by desire for private gain for himself, or others; particularly those with which he has family, business, or other ties. I i FRIENDS OF THE FAMILY - PAGE 5 I s f s a C. No officer, member, or employee of the City and no member of its governing body who exercises any function or responsi- bilities in the review or approval of the undertaking or carrying out of this Contract shall (1) participate in any decision relating to the Contract which affects his personal interest or the interest in any corporation, partnership, or association in which he has direct or indirect interest; or (2) have any interest, direct or indirect, in this Contract or the proceeds thereof. IN WITNESS WHEREOF, the parties do hereby aff±.x their signatures and enter into this Agreement as of the day of 1989. CITY OF DENTON, TEXAS DENTON COUNTY FRIENDS OF THE ;AMILY BY: BY: RAY STEPHENS, MAYOR DIRECTOR 1 ATTEST: ATTEST: I ~ JJNNIIFER WALTERS, CITY SECRETARY SECRETARY ! APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY BY: I' 1 FRIENDS OF THE FAMILY - PAGE 6 144141 111 jj~ UZI= LLIZ= LIM= i Fx 1= FHTR I 1 i j h i s d DATE: 11/07/89 cirY_ CQU,rycil._REP4.(ILE2MAI TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJ: Approval of a contract with SPAN in the amount of 11 $36,000 to provide transportation services to a limited nuicber of handicapped persons. RE.901 i=N0AT [QN: The Human Resources Committee recommends approval. BACKGRO_W P: A On Thursday, March 23, 1989 SPAN requested $38,000. , 1 UM$ MARY: The Human Resources Committee recommended approval of $34,000 in funding at its meeting of April 20, 1989. ' I E'R4QRM_$~_"PPRJAEjj$_.4R _GRWAEFFQJ-EDP N/A EIqQ-AS,_IMPACT : On September 19, 1989 the City Council approved the 1989- 90 Budget which included $36,000 for SPAN. R ebm i - Lloyd V. Harrell City Manager Prepared by: Barbara Ross Community Development Coordinator Approved: i Frank Robbins AICP _ Executive Director for Planning a Development i I' q f 2846L NO. AN ORDINANCE APPROVING A AGREEMENT BETWEEN THE CITY OF DENTON AND SERVICES PROGRAM FOR AGING NEEDS (SPAN); AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT; APPROVIN. THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council has determined that it is in the beat interest of the citizens of the City to provide public funds to Services Program for Aging Needs (SPAN), in consideration of the valuable public services to be furnished by Services Program for Aging Needs (SPAN) to the City of Denton in accordance with the Agreement attached hereto; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That the City Council hereby approves the Agreement attached hereto, between the City of Denton and Services Program for Aging Needs, and authorizes the Mayor to execute said agreement. SECTION II. That the City Council authorizes the expenditure of funs in the manner and amount as specified in the Agreement. SECTION III. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of , 1989. r E i ATTEST: r 1 APPROVED AS TO LEGA1. FORM: DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY BY: i j i ~ 2846L THE STATE OF TEXAS § AGREEMENT BETWEEN THE CITY OF DENTON, TEXAS AND SERVICES PROCRAJ%1 FOR ACING NEEDS (SPAN) COUNTY OF DENTON 4 This. Agreement is hereby entered into by and between the City of Denton, Texas, a Home Rule Municipal Corporation, (hereinafter --1 referred to as City) and Services Prcgram for Aging Needs (SPAN) (hereinafter referred to as Agency); WHEREAS, the City'a Human Services Committee (HSC) has re- viewed the services of the Agency and %as determined that the Agency performs an important human service for the residents of Denton without regard to race, religion, color, age or national origin, and therefore HSC recommends funding the Agency; and WHEREAS, the City has determined r'iat the Agency merits assistance and can provide needed services to citizens of the City and has provided for funds in 3;s budget for the purpose of paying for contractual services; I NOW, THEREFORE, the partiep hereto mutually agree as follows: 1. SrOPE OF SERVICES The Agency shall in a satisfactory and proper manner perform the following tasks: A. Agency shall provide transportation services within the k city limits to those handicapped persons under sixty (60) years of age selected by the City's Human Services Committee. Apppli- cations to receive such transportation services shall be submit- ted by the applicants to the City on forms approved by the City. Applicants in need of transportation for employment purposes shall be given priority consideration over applicants needing transportation for medical appointments, banking, shopping or social purposes. B. The eligibility of applicants for transportation services shall be as follows: 1. A completed application form which has been approved by the City, shall be submitted. 2. A statement by a physician concnrning the applicant's handicap shall be submitted. Such statement shall be a factor in considering the applicant's need for trans- portation service. I~ f f 3. The trip must begin and end within the city limits of Denton. 4. Agency must be able to provide safe transportation for :ha applicant. C. Agency may contract with other persons or companies to provide the services specified herein during times when Agency does not operate. Transportation services provided by such sub- contracts shall be in accordance with the terms and conditions of this agreement. D. Agency shall furnish tha transportation services in accordance with working hours and holidays established by the SPAN Board of Directors. E. Agency shall charge each passenger of the transportation services One Dollar ($1.00) for every one-way trip provided to that passenger. 11. OBLIGATIONS OF AGENCY In consideration of the receipt of funds from the City, Agency agrees to the following terms and conditions: A. It will establish a separate bank account for deposit of the Thirty-Six Thousand and No/100 ($36,000.00) Dollars paid to the Agency by the City and the only expenditures from this account, until such time as said funds are exhausted, shall be I for those expenses listed in the scope of services as provided for herein. Agency shall not commingle funds received from other sources in this account and shall not utilize these funds for any other purpose. B. It will establish, operate, and maintain an account system for this program that will allow for a tracing of funds and a review of the financial status of the program. C. It will permit authorized officials for the City of Denton to review its b00'98 at any time. D. It will reduce to writing all of its rules, regulations, and policies and file a copy with the City's Executive Director of Finance or his authorized representative along with any amendments, additions, or revisions whenever adopted. E. It will not enter into any contracts that would encumber i PAGE 2 l I 4 the City funds for a period that would extend beyond the term of this Agreement. F. At to refund tthedbalanceonoff thee Cityiathe y to ythe City required of Denton at the end of the Agency's fiscal year. G. It will promptly pay all bills when submitted unless there is a discrepancy in a bill: any errors or discrepancies in bills shall be promptly reported" to the Executive Director of Finance or his authorized representative for further direction. will the aExecutiver Director a representative who will be available to officials when requested. I. It will indemnify and hold harmless the City from any and all claims and suits arising out of the activities of the Agency, its employees, and/or contractors and save and hold the City harmless from all liability, including costs, expenses and attorneys fees, for or on account of, any claims, audit excep- tions, suits, or damages of Lay character whatsoever resulting in whole or in part from tho performance or omission of any act of j any employee, agent or representative of the Agency. j J. WhenP• 3r SPAN deems it necessary to impose limitations or changes tc Keep Handihop coats within budgetary limits, SPAN shall submit changes to the Human Services Committee which shall approve such changes before they become effective, provided that such approval may not be unreasonably withheld. K. It will submit to the City of Denton copies of year-end audited financial statements. III. TIME OF PERFORMANCE The services funded by the City shall be undertaken by the Agency within the following time frame: October 1, 1989 through September 30, 1990. 1V. METHOD OF PAYMENT A. Payment by the City for services provided hereunder will be made as follows; provided, that Agency shall request said pay- ment by letter addressed to: City of Denton, 110 West Oak, Suite B. Denton, Texas 76201, Attn: Community Development Coordinator: i E t E j PAGE 3 i I i 6,000 on or after December 1, 1989 3,000 on or after January 1, 1990 3,000 on or after February 1, 1990 3,000 on or after March 1, 1990. 3,000 on or after April 1 1990 3,000 on or after May 1 1990 3,000 on or after June 1, 1990 ----1 3,000 on or after July 1, 1990 3,000 on or after August 1, 1990 3,000 on or after September 1, 1990 3,000 on or after September 30, 1990 B. It is expressly understood and agreed that in no event under the terms of this contract will the total compensation to be paid hereunder exceed the maximum sum of Thirty-Six Thousand and No/100 Dollars ($36,000.00) for all of the services rendered. It is expressly understood that this contract in no way obligates the General. Fund or any other monies or credits of the City of Denton. C. The City shall not be obligated or liable under this contract to any party other than the Agency for payment of any monies or provision of any goods or services. i V. EVALUATION The Agency agrees to participate in an implementation and maintenance system whereby the services can be continuously monitored. The Agency agrees to make available its financial records for review by the City at the City 'a discretion. In addition the Agency agrees to provide the City the following data and)or reports: A. All external or internal audits. A copy of the annual independent audit shall be furnished to City within ten (10) days of receipt by the Agency. B. All external or internal eval -tion reports. C. At the end of six (6) months of this Agreement, SPAN shall j make a report to the Human Services Committee concerning the j services so far provided during the remainder of the Agreement. Based upon such report, the Human Services Committee may determine if additional funding is needed to provide continued transportation services through the remainder of the Agreement term. If the Committee determines that additional funding is needed, it shall make its recommendations to the City Council. PAGE 4 i ~l D. quarterly financial statements to be submitted in January, April, July, and September for the preceding quarter, which shall include expenses and income. VI. DIRECTORS' MEETINGS During the term of this Contract, the Agency shall cause to / be delivered to the City copies of all notices of meetings of its Board of Directors, setting forth the time and place thereof. Such notice shall be delivered to the City in a timely manner to give adequate notice, and shall include an agenda and a brief description of the matters to discussed. Agency understands and agrees that City representatives shall be afforded access to all Board of Director's meetings. Minutes of all meetings of the Agency's governing body shall be submitted to the City within ten (fO) working days of approval. VII. SUSPENSION OR TERMINATION The City may suspend or terminate this Agreement and payments to the Agency, in whole or part, for cause. Cause shall include but not bo limited to the following: A. Agency's improper, misuse, or inept use of funds. B. Agency's failure to comply with the terms and conditions of this agreement. C. Agency's submission of data and/or reports that are incor- rect or incomplete in any material respect, or D. Appointment of a trustee, receiver or liquidator for all or a substantial part of the Agency's property, or institution of bankruptcy, reorganization, rearrangement of or liquidation proceedings by or against the Agency. E. If for any reason the carrying out of this agreement is rendered impossible or infeasible. In case of suspension, the City shall advise the Agency, in writing, as to conditions precedent to the resumption of funding and specify a reasonable data for compliance. In case of termination, the Agency will remit to the City any 1 con- of d any claimttheeCitythese o ofunds shall therwise have n arising stitute unexpended a waCity iver funds, out of this Agreement. j i i t PAGE 5 l~ k ~a ' a VIII. EQJAL OPPORTUNITY A. Agency will submit for City approval, a written plan for compliance with the Equal Employment and Affirmative Action Federal provisions, within one hundred twenty (120) days of the effective date of this Contract. B. Agency shall comply with all applicable equal employment opportunity and affirmative action laws or regulations. C. Agency will furnish all information and reports requested by the City, and will permit access to its books, records, and accounts for purposes of investigation to ascertain compliance with local, state and Federal rules and regulations. D. In the event of the Agency's non-compliance with the non-discrimination requirements, the Contract may be cancelled, terminated, or suspended in whole or in part, and the Agency may be barred from further contracts with the City. IX. CONFLICT OF INTEREST A. The Agency covenants that neither it nor any member of its governing body presently has any interest, direct or indirect, which would conflict in any manner or degree with the performance of services required to be performed under this Contract. The Agency further covenants that in the performance of this Contract, no person having such interest shall be employed or appointed as a me,aber of its governing body. B. The Agency further covenants that no member of its governing body or its staff, subcontractors or employees shall possess any interest in or use his position for a purpose that is or gives the appearance of being motivated by desire for private gain for himself, or others, particularly those with which he has family, business, or other ties. C. No officer, member, or employee of the City and no member , of its governing body who exercises any function or responsi- bilities in the review or approval of the undertaking or carrying out of this Contract shall (1) participate in any decision relating to the Contract which affects his personal interest or the interest in any corporation, partnership, or association in j which he has direct or indirect interest; or (2) have any interest, direct or indirect, in this Contract or the proceeds thereof. PAGE 6 i I I ' Il .T I a.'M w'..X1 (a a'.14i1~ l`1 CAt. +t.~ 1 IN WITNESS WHEREOF, the parties do hereby affix their signa- tures and enter into this Agreement as of the day of , 1989. CITY OF DENTON* TEXAS SERVICES PROGRAM FOR AGING NEEDS RAY STEPHENSI MAYOR DIRECTOR ATTEST: ATTEST: f JENNIFER WALTERS$ CITY SECRETARY SECRETARY APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY I ! BY: I I I ~ i II PAGE 7 V L I I... all filillilb I i I I I I Ili Lm i .xl 1. DALE: 11/17/89 ~IIY G4~~~9.~.1~~3~E4Hr IMMAI i~ TO: Mayor and Members of the City Council h FROM: Lloyd V. Harrell, Cit/ Manager SUBJ: Approval of a contract with SPAN in the amount of $36,000 to provide transportation, hot meals, an! information and referral services to persons over sixty years or older. ry B.QQ4MM.EII9gI QN : The Human Resources Committee recommends approval. 9Arg UB.o-lU : On Thursday, March 23, 1989 SPAN requested $40,000. i ~QXMAflY: Tha Human Resources Committee recommended approval of $38,000 in funding at its meeting of April 20, 1989. f eB9OA!!S/A~Ib4£~ll;zQ(~_G~~le;;1~fFE0EJQ:. On September 19, 1989 the City Council approved the 1989- 90 Budget which included $36,000 for SPAN. Re ct~l~y ;ybmitte I~ JJ ~ V. Harrell L j C ty Manager Prepared by: Barbara Ross Community Development Coordinator Approved: Frank Robbins AICP Executive Director for Planning 6 Development i rypvvrrw : 2842L NO. AN ORDINANCE APPROVING AN AGREEMENT BETWEEN THE CITY OF DENTON AND SERVICES PROGRAM FOR AGING NEEDS; AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT; APPROVING THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council has determined that it is in the best interest of the citizens of the City to provide public funds to Services Program for Aging Needs, in consideration of the valuable public services to be furnished by Services Program for Aging Needs to the City of Denton in accordance with the Agreement attached hereto; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS. SECTION I. That the City Council hereby approves the Agreement attached hereto, between the City of Denton and Services Program for Aging Needs, and authorizes the Mayor to execute said agreement. SECTION II. That the City Council authorizes the expenditure of funds Ehe manner and amount as specified in the Agreement. SECTION III. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of , 1989. i MAYORT ATTEST: JENNIFER WALTERS~ CITY NtY APPROVED AS TO LEGAL FORM: DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY j BY: i J ~ i ~jI i 2a42L AGREEMENT BETWEEN THE THE STATE OF TEXAS CITY OF DENTON, TEXAS AND SERVICES PROGRAM FOR AGING NEEDS i COUNTY OF DENTON This Agreement is hereby entered into by and between the City of Denton, Texas, a Home Rule Municipal Corporation, (hereinafter to as City) and Services Program for Aging NeedF r referred (hereinafter referred to as Agency); WHEREAS, the City's Human Services Committee (HSC) has reviewed the services of the Agency and Las determined that the Agency performs an important human servic for, the resi national Denton without regard to race, religio the Ageage or ncy; and origin, and therefore HSC recommends funding merits has determined that the Agency WHEREAS, the city i assistance and can provide needed aerviceto cit zent of city, and has provided for funds In its budget for the purpose paying for contractual services; ~ NOW, THEREFORE, the parties hereto mutually agree as follows: 1. SCOPE OF SERVICES manner perform The Agency shall in a satisfactory and proper the following tasks: A. Help older citizens remain independent and as fully active in the community as they choose. B. Provide transportation for persons sixty years old or older. week at Denton C. Provide a hot meals program five days a Senior Center, Heritage Oaks, and Martin Luther King Jr. Recreation Center. persons D. Offer information and referral services for older pars at the SPAN Central Office. II. OBLIGATIONS OF AGENCY In consideration of the receipt of funds from the city, Agency terms and conditions: agrees to the following A. It will establish a separate bank account for deposit of i 1 ~I I t 777 the Thirty-Six Thousand and No/100 ($36,000.00) Dollars paid to the Agency by the City and the only expenditures from this account, until such time as said funds are exhausted, shall be for those expenses listed in the scope of services as provided for herein. Agency shall not commingle funds received from other sources in this account and shall not utilize these funds for any other purpose. B. It will establish, operate, and maintain an account system for this program that will allow for a tracing of funds and a review of the financial status of the program. C. It will permit authorized officials for the City of Denton to review its books at any time. D. It will reduce to writing all of its rules, regulations, and policies and file a copy with the City's Executive Director of Finance or his authorized representative along with any amendments, additions, or revisions whenever adopted. E. It will not enter into any contracts that would encumber the City funds for a period that would extend beyond the term of this Agreement. F. At the discretion of the City, the Agency may be required to refund the balance of the special account to the City of Denton at the end of the Agency's fiscal year. G. It will promptly pay all bills when submitted unless there is a discrepancy in a bill; any errors or discrepancies in bills i, shall be promptly reported to the Executive Director of Finance or his authorized representative for further direction. j' H. It will appoint a representative who will be available to meet with the Executive Director of Finance and other City officials when requested. 1. It will indemnify and hold harmless the City from any and all claims dnd suits arising out of the activities of the Agency, its employees, and/or contractors and savu and hold the City harmless from all liability, including costs, expenses and attorneys fees, for or on account of, any claims, audit excepp- tions, suits, or damages of any character whatsoever resulting in whole or in part from the performance or omission of any act of any employee, agent or representative of the Agency. J. It will submit to the City of Denton copies of year-end audited financial statements. PAGE 2 l i III. TIME OF PERFORMANCE The services funded by the City shall be undertaken by the Agency within the following time frame: October 1, 1989 through September 30, 1990. IV. METHOD OF PAYMENT A. Payment by the City for services provided hereunder will be made as follows; provided, that Agency shall request said pay- ment by letter addressed to: City of Denton, 110 West Oak, Suite B, Denton, Texas 76201, Attn: Community Development Coordinator: 69000 on or after December 1, 1989 3,000 on or after January 1, 1990 3,000 on or after February 1, 1990 3,000 on or after March 1, 1990. 30000 on or after April 1, 1990 30000 on or after May 1, 1990 30000 on or after June 1, 1990 3,000 on or after July 1, 1990 3,000 on or after August 1, 1990 3,000 on or after September 1, 1990 3,000 on or after September 30, 1990 B. It is expressly understood and agreed that in no event under the terms of this contract will the total compensation to be paid hereunder exceed the maximum sum of Thirty-Six Thousand { and No/100 Dollars ($36,000.00) for all of the services rendered. It is expressly understood that phis contract in no way obligates the General Fund or any other monies or credits of the City of Denton. C. The City shall not be obligated or liable under this contract to any party other than the Agency for payment of any monies or provision (.,f any goods or services. V. EVALUATION The Agency agrees. to participate in an implementation and maintenance system whereby the services can be continuously monitored. The Agency agrees to make available its financial records for review by the City at the City's discretion. In addition the Agency agrees to provide the City the following data and%or reports: A. All external or internal audits. A copy of the annual independent audit shall be furnished to City within ten (10) days of receipt by the Agency. PAGE 3 1 I I B. All external or internal evaluation reports. C. Quarterly performance reports to be submitted in January, April, July and September, to include the following data: 1. Number of one-way trips furnished each month. 2. Number of meals served at Denton Senior Center, Martin Luther King Jr. Recreation Center and Heritage Oaks each month. 3. Number of information and referral requests handled quarterly. U. Quarterly financial statements to be submitted in January, April, July, and September for the preceding quarter, which shall include expenses and income. i VI. DIRECTORS' MEETINGS During the term of this Contract, the Agency shall cause to be delivered to the City copies of all notices of meetings of its Board of Directors, setting forth the time and place thereof, Such notice shall be delivered to the City in a timely manner to give adequate notice, and shall include an agenda and a brief description of the matters to be discussed. Agency understands and agrees that City representatives shall be afforded access to all Board of Director's meetings. Minutes of all meetings of the Agency's governing body shall be submitted to the City within ten (l0) working days of approval. VII. SUSPENSION OR TERMINATION The City may suspend or terminate this Agreement and payments to the Agency, in whole or part, for cause. Cause shall include but not be limited to the following: A. Agency's improper, misuse, or inept use of funds. B. Agency's failure to comply with the terms and conditions of this agreement. i C. Agency's submission of data and/or reports that are tneor- rect or incomplete in any material respect, or D. Appointment of a trustee, receiver or liquidator for all or a substantial part of the Agency's property, or institution of bankruptcy, reorganization, rearrangEment of or liquidation proceedings by or against the Agency. 3 PAGE 4 v i I f E. if for any reason the carrying out of this agreement is rendered impossible or infeasible. In case of suspension, the City shall advise the Agency, in writing, as to conditions precedent to the resumption of funding and specify a reasonable data for compliance. In case of termination, the Agency will remit to the City any unexpended City funds. Acceptance of these funds shall not con- stitute a waiver of any claim the City may otherwise have arising out of this Agreement. VIII. EQUAL OPPORTUNITY A. Agency will submit for City approval, a written plan for compliance with the Equal Employment and Affirmative Action Federal provisions, within one hundred twenty (120) days of the effective date of this Contract. B, Agency shall comply with all applicable equal employment opportunity and affirmative acti-)n laws or regulations. C. Agency will furnish all information and reports requested by the City, and will permit access to its books, records, and accounts for purposes of investigation to ascertain compliance with local, state and Federal rules and regulations. A. In the event of the Agency's non-compliance with the non-discrimination requirementa, the Contract may be cancelled, terrinated, or suspended in whole or in part, and the Agency may be barred from further coptrncts with the City. IX. CONFLICT OF INTEREST I A, The Agency covenants that neither it nor any member of its governing body presently has any interest, direct or indirect, which would conflict in any manner or degree with the performance of services required to be performed under this Contract. The Agency further covenants that in the performance of this Contract, no person having such interest shall be employed or appointed as a member of its governing body. B. The Agency further covenants that no member of its governing body or its staff, subcontractors or employees shall possess any interest in or use his position for a purpose that is or gives the a earance of being motivated by desire for private gain for himself, or others, particularly those with which he has family, business, or other ties. II PAGE 5 YIJOYY P 4a0'. C. No officer, member, or employee of the City and no member of its governing body who exercises any function or responsi- bilities in the review or approval of the undertaking or carrying out of this Contract shall (1) participate in any decision relating to the Contract which affects his personal interest or the interest in any corporation, partnership, or association in which he has direct or indirect interest; or (2) have any interest, direct or indirect, in this Contract or the proceeds thereof. IN WITNESS WHEREOF, the parties do hereby affix their signa- tures and enter into this Agreement as of the day of 1989. i CITY OF DENTON, TEXAS SERVICES PROGRAM FOR AGING NEEDS j RAY STEPAER3;- RKYOR DIRECTOR ATTEST: ATTEST: MITE t-WALfiEff_jCITY=LKEMV SECRETARY APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY i BY: i4 PAGE 6 f l p k T-T V I I V i i DZEI= ME= =Wr j ME= FRTR 1 I i I 4444 I III DATE: 11/7/89 CI_[Y CCL-'CLL RFI)ORT FOKM1T TO: Mayor and Members of tl,e CT' Council FROM: Lloyd Ii. Harrell, City Y .r SUBJECT: Amendment to Cuntvact with Coopers A Lybrand to Pro%ide Services for Implementation un the New Employee Health Insun+ncc Progtnm RhXXMENDATI ON:- It is the staff's recommendation that the City Council approve an amendment to the contract with Coopers 6 Lybrand to provide additional needed services with the implementation of the new amployee health insurance program and termination of the current self-insured program, SrLhtMARY: The current contract with Coopers A Lybrand was approved by City Council to assist the City in negotiating with local health care providers, finalizing and evaluating alternatives for a new health insurance program for City j employees and their dependents. This amendment to the contract will retain Coopers for the following additional services: o Assist In projecting ousts, needed revenuea, and plan participants for alternative prescription drug benefit; reviewing contracts should a feasible alternative be developed f o Developing projected "run-uff" claims and assess adequacy of reserves in health Insurance fungi o Review employee communication material developed by SaTrus/Sew York Life ~_ll and City of Denton u Assist in assessing and projecting on-going claims of individuals nct immediately covered under Sanus contracts o Perform a preliminary plan renewal analysis of Sanus Program with new rffrctive plan year of Derembcr 1, 1990. BhL14GR411~¢1 on October 175 1989, the City Council approved the recommend,atiun of staff ` to place the employee health insurance program with Sanus/Sew York Life. In that approval, the Council expressed a desire for the City to look into an k alternative to the prescription Drug coverage and determine if an improved arcess to prescription drug coverage could bra obtained, In addition, while the current self-funded program will terminate November 30, 1989, it is the staff's recommemtation that Coopers continue to provide assistance to the City in monitoring the on-guing "run-off" of claims for the year 1990, as well as providing ad+ice and assistance to the City On the ef'fectiveTress of the Sanus/New York Lift, program, It vuuld be to the City's benefit for I I i y■ ~ •.Y Rana-, hx lm: November 7, 1989 City Manager Report - Coopers & Lybrand Contract Amendment Page 2 Coopers to provide an evaluation of the effectiveness of the Sauus!New Fork Life program prior to the second year program erfective date of December 1, 1'900. I PROGRAMS, DEPArAKST3 OR CROYPS AFF QTF;D;. The City Health Insurance Program covers all regular, full-lime and part- time City of Denton employees in all departments, j , FISCAL JMPAC'f On November 30, 1989, the health insurance fund is projected to have approximately $607,000 in reserves to pay for "run-ofr" claims and administrative expenses. The estimated claims "run-off" to be paid during this period is approximately $500,000. This is an actuarial projection provided by Coopers & Lybrand, and there is a projection of the percent of claims that would be paid out each mouth. The attached chart shows how those claims would be paid out by month and the additional estimated administrative expenses (which includes amounts under this contract j amendment). Coopers & Lybrand will charge the City based on actual professional time spent and expenses incurred, In no event will the total additional project costs exceed $13,000. By awarding Cocpers & Lybrand this ' contract amendment, the City can continue to have an expert, knowledgeable, and experienced professional to work closely with as we finalize the termination of the City's Self-funded Insurance Program and move forward on implementation and moniLorin,g the Sanus/New York Life program, f Respectfully submitted: Lloyd Y. Harrell City Manager Prepared by: Thomas W. rock, Director of Perwouncl Appro Beth McNeari, E cc P Director for Municipal Services and Economic D.'ielopmcnt cmgrrpt9.prn 10/31/89 1:30p ~I I 1 1-~ A ~ ~ ai T ra i ~ N H 711 by ate' r.~p eY-+ s H y ra ~o ppe~pp epO= M t1o y 1'O IP L b ~ aYr O I h o i d a~ ~ tp ti 1n-a Q, it y It+ i y 1 U ✓ / N A V 1 O+ 10 tla O O V ~J to 1 A Ip O m O O C` O/ O G 0 Q p W I N Z ID per. 1 iwla N d O 1 A O O f^ O Q ; O O O I j M _ 1 V b0 V 1 w a O to 1 A N d O p ~ p O O V O O 1 O O O N 1 F 1 W N u+ a0 ` w 1 A 'i O O 1 O 1 O b d ~ ~ o i V o o N va W 1-+ a w O 1 O O O A 64 r H 1 { 1 ~ N K +rC r H K JNr 1 W I-+ 4 N Qt U Oo 1 A N O a~ +'1U O ; d O O Ma• O N • df h I ~ 1 y 1 1~E pppOppp sm i I--a to a~O i c o .o N 1 A O p O l\..~ °e °o o d y~f Y 0 o to o i o °o o d a o o ° N o ~ ro N b A S W_ O_ o Y H 10 A O O O l1 O [p~yp ~ d ~ O O f? ~ I ~ ~ i oa o o O N N CO Cpl Lam" ~ o o C O ° b i 1 k 2848L ORDINANCE NO. AN ORDINANCE OF THE CITY OF DENTON, TEXAS AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1 TO AN AGREEMENT BETWEEN THE CITY OF DENTON AND COOPERS & LYBRAND, INC. RELATING TO PROFESSIONAL CONSULTING SERVICES; AND PROVIDING AN EFFECTIVE DATE. lr THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That the City Manager is hereby authorized to execute Amendment No. 1 to the contract between the City of Denton and Coopers & Lybrand, Inc. for professional consulting services relating to the employer's insurance plan. SECTION II. That the City Council hereby authorizes the expenditure unds not to exceed Thirteen Thousand ($13,000.00) Dollars. SECTION III. That the City Secretary is hereby directed to attach a copy o this ordinance and the amendment to the contract which is attached hereto, to Ordinance No. 89.94, adopted by the City Council on the 18th day of July, 1999. SECTION 1V. That this ordinance shell become effective imme atai eTy upon its passage and approval. PASSED AND APPROVED this the day of , 1989. nY-MrRVSt MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY BY: k THE STATE OF TEXAS S AMENDMENT NO. ONE TO AGREEMENT BETWEEN THE CITY OF DENTON AND COUNTY OF DENTON 9 COOPERS i LYBRAND, INC. WHEREAS, on the lath day of July, 1989, the City of Denton, Texas ("City") and Coopers 6 Lybrand, Inc. ("Consultant"), a professional corporation, executed an Agreement ("Agreement") to provide professional consulting servicest and WHEREAS, the parties wish to make certain amendments to said Agreement to provide for additional services; NOW THEREFORE, the City and Consultant agree as follows: That Section I. Services to be P4rforr^j, is hereby amended to read as follows: 1. Implementation Assistance A. Review final status of employees before Sanus/New York Life effective contract date for consideration of the following: 1. COBRA employees as covered participantsr 2. Retirees as covered participantsr and II } 3. Inclusion of employees and dependents of employees not actively at work on date of contract initiation. B. Develop projected run-out of paid claims and assess adequacy of reserves to cover paid claims and on-going administrative expenses. C. Review employee communication material developed by Sanus/New York Life and the City of Denton. D. Assist City Management in assessing and projecting on-going paid claims of individuals not immediately covered under the Sanus contract. 2. Assist City management in the developing additional prescription drug benefit proposal; projecting costs, needed revenues and plan participantsr and reviewing contracts of potential providers. 2. Plan Renewal Analysis Perform a preliminary plan renewal analysis based upon data supplied by Sanus/Hew York Life. This task would be in response to Sanusl proposed rate increase for the December 11 1990 plan renewal year. This task does not include the cost of obtaining and PAGE 1 f 1, ) d processing a medical claim history tape for analysis and responding to proposed Sanus rates. II. That Section 11. Term of Agreement, is hereby amended to read as follows: Consultant shall commence rendering services immediately upin receiving notification of contract approval. Consultant agrees to adhere to the following project schedule: A. Implementation Assistance 1. Develop projected run-out of paid claims - Not later than 3 days from receipt of montlly final paid claims. 2. Review Employee Communication material - Not later than 3 days from receipt of final material. 3. Develop projected paid claims for individuals not actively at work - Not later than 3 days from receipt of data from City and claims Administrator. 4. aProject costst dditional prescriptions drug bensfittireview contracts - Not later than 3 days from receipt of information. I B. Plan Renewal Analysis 1. Perform 55 days preliminary from re plan of renewal data analysis froms Savus/New later York Life. ~ III. That Section III. Compensation to be Paid Contractor, is hereby amended to read as follows: ~ A. Amount of Payment for Servicess Estimated Professional Nours__ Feas Implementation Assistance 78.5 S 70850 Plan Renewal Analysis 48.5 4,850 Estimated Expenses - 300 Total Fees and Expenses $13,000 Consultant will charge the City based on actual professional time spent and expenses incurred. In no event will the total project cost exceed $13,000 for Consultant's fees and expenses unlese Consultant is requested by City to perform tasks outside the A, PACE 2 I I ' i 4 dns.:S 3e?[M scope presented in tte proposal, If additional assistance is requested from Consultant, estimates of professional fees will be provided and presented to City management for approval before proceeding with any additional tasks. IV. In all other respects, the terms and conditions of the Agreement shall remain controlling. EXE,:UTED this day of November, 1989. CITY OF DENTON, TEXAS RAY STEPHENS, MAYOR ATTESTS JENNIFER WALTERS, CITY SECRETARY i BYS i APPROVED AS TO LEGAL FORMS ri DEBRA A DRAYOVITCH, CITY ATTORNEY 4 BY s~ ILI I COOPERS i LYBRAND 11 A:S TITLES DATES - i I PAGE 3 s 1 e F ~ v i rTTELLI r r i ` r 1 ~ I I F I 1 i T I~ I 2847L RESOLUTION NO, A RESOLUTION CASTING VOTES FOR MEMBERS TO THE BOARD OF DIRECTORS OF THE DENTON CENTRAL APPRAISAL DISTRICT; AND DECLARING AN EFFECTIVE DATE. NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES: SECTION I. That the City Council of the City of Denton, Texas, here y caste its votes for as a member of the Board of Directors of the Denton entry ppra sal District for the County of Denton, Texas. SECTION II. That this Resolution shall become effective from and a ter is date of passage. PASSED AND APPROVED this the day of , 1989. i ATTEST: { JERNIFER. VALTERS, CITY SECRETARY APPROVED AS TO LEGAL FORM: DEBRA ADAKi DRAYOVITCH, CITY ATTORNEY BY: "T • ~yh vti^'" i i I i .a I