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HomeMy WebLinkAbout06-19-1990 i ;r M t I t' SUPPLEMENTAL AGENDA to CITY OF DENTON CITY COUNCIL June 19, 1990 I We following item shall be considered at the regular meeting of the City of Denton City Council on Tuesday, June 19, 1990, at 7:00 p.m. in the Council Chambers of City Hall, 215 E. 4 McKinney, Denton, Texas at which the following items will be considered: 7:00 P M 1. Consider adoption of an ordinance authorizing a change order to the contract with Jagoe Public company and providing for an increase in the contract price. ' (Bid #1069) I I ,I C E R T I F I C A T E I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texab, i on the day of 1990 at o'clock i CITY SECRETARY i i I 5032M r F i CITY of DENTON, TEXAS MUNICIPAL BUILDING/ DENTON, TEXAS 10201 /TELEPHONE J817)506-8307 OIflce of the C 41Y Meneger j M E M O R A N D U M TO: Mayor and Members of the City Council FROM: Rick Svehla, Deputy City Manager DATE: June 15, 1990 SUBJECT: Change order R1 - Oak/Hickory/Fry Street Paving & j Drainage improvements } I I i We've had an addendum to the agenda tot a change order to this contract. Thursday, we found a water line that is an old lead joint pipe that will interfere with the road bed on West Oak Street. We have been able to work out most of the details with { the contractor, and he has agreed to install the waterline. However, we have not been able to put together all of the backup information for the line at this time. We think we can deliver all of the backup to you by Monday evening. If we can't or if there are other unforeseen problems, we will ask to us Tuesday the ytimetables asking we is mcrthe itical agenda bocause it from you this to s established for the merchants and residents on Oak street, and it would incur a delay for the contractor if we wait. Thus, there would be the possibility of us paying delay time to the contractor as stated in our contract. We are sorry for the lateness of this item, but we think it is important that we get 1 it on your agenda so we are able to continue the progress on Oak Street. I If you have any questions, please call me or Jerry Clark at your convenience. ick 5ve la j S Deputy City Manager 4 RS:bw I 503214 ti- Il r 1V. 1 `r 1 }W'!r ii k r DATE: JUNE 19, 1999 CITY COUNCIL REPORT k TOt Mayor and Members of the City Council FROM3 Lloyd V. Harrell, City Manager e i SUBJ£CTi BID# 1069 - OAK, HICKORY, AND FRY STREET PAVING AND DRAINAGE CHANGE ORDER #1 RECOMMENDATIONi We recommend this Change order in the amount of 0,016.25 be approved and that Purchase order #95983 be q amended to indicate a total price of $1,203,282.75. SUMMARYt This Change Order is to provide for 725' of 12" water j line. The prices are compatible with those paid for similar projects. Justification and prices are contained in the memorandum dated June 18, 1990, from Jerry Clark to Tom Shaw, The project extends from Bonnie Brae to Thomas Street. ~I BACKGROUND: Memorandum dated June 18, 1990, Jerry Clark to Tom Shaw. PROGRAMS DEPARTMENT OR GROUPS AFFECTED: Jagoe Public Construct on, city of Denton Engineering Staff, and Citizens of Denton. FISCAL IMPACT: The funds for this Change Order will be taken from Utility Department Funds, account number 623-081-RB90-RX05-9138, Respectfully submittedi I i Lloyd V. Harrell City Manager Prepared byi me: Tom D, Shaw, C.P.M. Titles Purchasing Agent 031,DOC 1 j 4 t C I K CITY OI DiNTONr TEXAS MUNICIPAL BUILDING / OEN70N, TEXAS 76201 / TELEPHONE {8171366.8200 MEMORANDUM I DATE: June 18, 1990 f R TO: Tom Shaw, Purchasing Agent I FROM: Jerry Clark, Director of Engineering i Transportation SUBJECT: Oak Street waterline Change Order City Council Agenda The Oak, Hickory, Fry project has experienced some utility conflicts with the major one being the existing 12' waterline running down the mouth side of Oak. Two areas have been evaluated including spot depth checks. The west end has a 725' section that needs to be lowered immediately. This section of line is in need of replacement for two major reasons. Most importantly, the lack of cover places the future operating condition of the line in jeopardy. The line avarages leas than 6' below the subgrade with 42' ` being the acceptable standard. In several places, the line and valve boxes actually extend up into the pavement. This section of line is also estimated to be over 30 years old with lead joints. These joints are very susceptible to leaking which may explain the very poor pavement condition in both sections recommended for replacement. The 880 + feet between Carroll and mounts will be let for bid as per your direction. This section has the same depth and age problems. we have finished drawings and specifications with delivery to you expected on June 208 1990. In our evaluation, the waiting period on this project based on putting the 725' section out for bids would push completion of the west end of Oak into October or later. Two major issues will result from these delays. First, payment of penalty to the contractor for down time is assured since they are running out of work at this time. Second, citizens in the area would have to live with the exposed subgrade without pavement which could result in damages. The Legal Department has been kept up to date on all issues. You should receive their evaluation and recommendation by Tuesday morning, Call if you need further information. I Sincerely, I l r y Clark P.E. D motor o Engineering a Transportation I 0676E f t a i CITY OF DENTON CHANGE ORDER it Division (Department) 2. Purchase Order No. 3. Cha,sge 1 Order NO- Engineering' _ 95983 1 4. Name of Project 5. Project Acct No. RX05-$$18 Date Prepared Oak. Hickor a Fr St Pavin i Drainage R8 i3 June 181990 - 7. Name and Address of Contractor 76201 Jag_oa Public Co - P.Q. Box 250 - Denton Tx. S. Description of stork included in Contract install new 12' water line with appurtenances 9. Changes ordered and reason ordered (List individual changes ass A, B, C, D, etc. Replace 12, water main on Oak Street between Thomas and Bonnie Brae streets. Water line too shallow in depth to construct new street. l 10. Bid Original Contract Revised Negotiated Original Revised Contract Item Estimated Unit Estimated C.O. Unit Estimated Estimated j Changes No. Quantity price Quantity Price Cost Cost ` A. Additional works See Attachment -0- $30,016.25 B. C. D. Total Total { -0- $30,016.25 11. Original Contract Price 1,173,266.50Increase in Contract Price $30,016.25_ New Contract Price $1,203,282.75 Decrease in Contract Price 12. Contract time Increased/decreased by B days. New contract time 78 days ~i THE AFOREMENTIONED CHANGE, AND WORX AFFECTED THEREBY, IS SUBJECT TO ALL I I CONTRACT STIPULATIONS AND COVENANTS. 1 13. ISSUED FOR REASONS INDICATED ABOVE: ction Supervisor Date 14. ACCEPTED BY CITY Es -l Sign ture Title Date 156 ACCEPTED BY CONTRACTORS ` Inttture Ti~tleeay Dae 16. ASSISTANT CITY MANAGER Signature Title Data DIRECTOR OF UTILITIES: Signature Title Date CONDITIONS OF APPROVAL: { 17. PURCHASING/FINANCE Signature Title Date I COUNCIL APPROVAL (It needed) Date _ i 0637E 1 I h ' JAGIOE-PUBLIC COMPANY GENERAL OFFICES h P, o. aos M ` DENTON. TEXAS UM I June 15, 1990 City of Denton Engineering Department Mfr. Jerry Clark 1ROPOSAL Re: Replacing 12" Water "fain on Oak Street from Bonnie Brae to Thomas. 12" PVC C-900 725 Lin. Ft. @ 30.25 $210931.25 2" Service Lines 6 Each j @ 715,00 4$240.00 1" Service Lines 4 Each @ 605.00 20420.00 Clorinate & Test L.S. 605.00 Bonds L.S. 770.00 TOTAL PROPOSAL $309016.25 t Respectfully s bmitted, ~w Bill Cheek V-Pres. Finance i i h f ~ i f w, 'Ilk n' AV M ~ 1rw, r 1 1 = AVE a M ~ r i i A4 C COE °°KR ~ nONIK ~ ~ t 1 • rl ~ , r 1 A 1 • Arl. A FRY F T N 1~ ~ e 7 f 9 ' T ° ` rn Y a UITON ` RNAR ~ 4 - f A • 4LICK Ir a jr ~ y • / r L AR L MTRrA / N. ¢t s. t • L ti UEL rR, M 1~ AK AN w4c o~ ti-- 4 N6 r s N r Y PLL KEY 11 r rRat V\1 l i CITY OF UENTONj TEXAS s '-"aot, BTEXAJREET PURCHASE ORDER ?'*iIFTON,Tx7t120t P, O. NUMBER DATEIVENDORNO. DOCUMENT TYP 9598: 05/.:/SO C25 5 v JAG49000 VENDOR SHIPTO. I JAGOE PUBLIC CUN5T• CO• CONFIhMATION UNLY P#U• BOX 250 CENTRAL RECEIVING LNGINtERING4. DENTON. TX 7620L S31- U 1_xAS ST. UENTLNt TEXAS 76201 'VI SED E ITEM ACCOUNTNUMBER UNITS NUMBER DESCRIPTION BID NO. LINEAMOUN J ♦ 414 J02 Su85 as id 910y v•J1 FAY PAVING d1o123a69 :•l 434 032 SJ05 85173 9105 0.01 LT FRY 5TRiET UVEPLAY 11/906430 1 JI 4r4 002 5865 8513 9135 3.01 LT HICY.URY Sif.EtT PAVING t ldd.099*33 03 434 002 SBA3 8513 9105 uRAIfiAGe E 15 434 002 5405 d510 '26Qb 4,01 LT UAKi FAY 4 HICKUNY SIDEWALK 61~937*18 j 73 4:4 002 SB65 091d 5135 J.ul LT UAKSTPLhT PAVING G DRAINAGE 874:200.,00 ~ F t 1 I I 1 TuTAL rOR P.r:. :.:rJ0266030 The Clty Of Denton, Tau Is tat exempt-Hou" $111 No. 20. R*fwvw P.O. Number on all B1L, Shlpmanta and InWaa. Shlpmant$ are P.O. B. City of Denton, or &@ Indloatad. By RR Number Item Received Date VoucWNumW Amount y 1 71, J s E r r 2651L-9/3689 t NO. AN ORDINANCE AUTHORIZING THE EXECUTION OF A CHANCE ORDER TO A CONTRACT BETWEEN THE CITY OF DENTON AND JAGOE PUBLIC CONSTRUC- TIONI PROVIDING FOR AN INCREASE IN THE CONTRACT PRICES AND PRO- VIDING AN EFFECTIVE DATE. I WHEREAS, on March 121 1990, the City awarded a contract for the construction of certain improvements to Jagoe Public Construction in the amount of $1,173,266.50; and k WHEREAS, the City manager having recommended to the Council that a change order be authorized to amend such contract with j respect to the scope and price and said change order being in I compliance with the requirements of Chapter 252 of the Local i Government Code: NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF DENTON: SECTION I. That the change order to the contract between the City an Jagoe Public Construction, a copy of which is attached hereto, in the amount of Thirty Thousand and Sixteen and 25/100 ($30,016.25) Dollarsr is hereby approved and the expenditure of funds therefor is hereby authorized. ~I SECTION 11, That this ordinance shall become effective imme ate y upon it passage and approval. PASSED AND APPROVED this day of r 1990. r BOB CASTLEBERRY, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY ~ I BY: i APPROVED AS TO LEGAL FORM: DEBRA AMI DRAYOVITCH, CITY ATTORNEY I ~ BY: , r, I I ~Ali.+ 1 Awl w.~ f i M ti AGENDA CITY OF DENTON CITY COUNCIL June 19, 1990 work session of the City of Denton City Council on Tuesday, f city June 19, 1990, at 5:15 pflenton, tTexasv at Dwhiche the t llowinq Hall, 215 E. McKinney, Items will be considered: Note: Any item listed on the Agenda for the Bock Session may also be considered as part of the Agenda for the Regular Meeting. 5:15 P.M. Executive Session: A. Legal Matters Under sec. 2(e). Art. 6252-17 1 V.A.T.S. 1, consider action in I2-01-1199- qj. al. 2. Consider action in Kelso B. Real Estate Under sec. 2(f), Art. 6252-1T 1 V.A.T.S. C. Personnel/Board Appointments Under Sec. 2(g), Art 6252--17 V.A.T.S. 1, hold a discussion and consider appointments to all city of Denton Boards and Commissions. presentation and consideration of the "Just AFire 2, Department's swimming pool safety Program Few seconds". 3. Discuss and consider engagement of auditors to perform an audit for the year ending September 30, 1990. Regulart Meeting at 7h0oC p m ufSnethe n CoCity uncil Council of sCity June 1 Halt, 2'15 Z. McKinney, Denton, Texas at which the following items will be considered: 7:00 p.m. 1 { 1, Receive aC it I Zen Cetorthef City of 1DentonrBoards regarding appointments and Commissions. i s City of Denton City Council Agenda June 19. 1990 Page 2 2• Consent Agenda Each of these items is recommended by the staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the City accordance gwith the Sstafdesinee to recommendationsplement each item in Listed telow are bids and approved for payment under the Ordinpurcha order be ance 8e sections ofo the agenda, Detailed back-up information Is Consent Ordinances provided on the Aq ndaento allow3 CouncilhMembersingtoidiscussd an o the prior to approval of the ordinance. Y item A. Bids and Purchase orders: 1• Bid 01112 - Traffic Signal Closed Loop System 2. BDid ody 01115 - Truck Cab Chassis/Derrick Line 3. Bid 01114 - Cement, Concrete, Lime and Aggregate 4. P.O. 096781 Pitney Bowes Lease of Postage Equipment - B. Tax Refunds 1• Consider approval of a tax Waterfield Mortgage Co, refund to - $726.09. C. Plats 1• Consider approval of a preliminary plat of Western Hills Business Pack; Lot 1. Block A. (The Planning and Zoning Commission recommends approval.) 3. Ordinances A. Consider adoption of [ competitive bids and ordinance accepting i contracts provvi ding for the award of for the purchase of materials, 01112,ae2. 2 supplies Bid 01115e 2-A-3. e, _ Bid A #1114) i i ~,rxn~ ,MUa~ ~ t 1 d City of Denton City Council Agenda June 19, 1990 Page 3 B. Consider adoption of an ordinance providing for the expenditure of funds for purchases of materials or equipment which are availatie from one source in accordance with the provisions of grate law exempting such purchases froe, requirements of competitive bids, (2.A.4. - P.O. .wsJP 096781) C. Consider adoption of an ordinance amending Section 11 of the franchise granted to Lone Star Gas Company by Ordinance No. 82-56 to provide for an amended franchise fee to be paid by Lone Star Gas Company for the use of the public streets. (Second Reading) D. Consider adoption of an ordinance abandoning and vacating that portion of Avenue E located between Eagle Drive and the north bound Service Road of Interstate Highway 35E as a public street; and reserving a utility easement therein. (The Planning and Zoning commission recommends approval.) E. Consider adoption of an ordinance authorizing the j City Manager to execute a contract with Coleman and Associates surveying for field survey data collection services relating to the constructior. (The forty-two P blic inch transmission station Utilities Bwater oard recommends approval. I F. Consider adoption of an ordinance authorizing the city manager to execute a contract with -:oleman and Associates surveying tot field tuevoy and data collection services relating tc the construction of pump station and a thirty-six (360) water transmission line. (The Public Utilities Board recommends approval.) 0. Consider adoption of an ordinance authorizing the Mayor to execute Amendment No. 2 to the agreement of February 16, 1908 between the City of Denton and Freese and Nichols, Inc, relating to R professional engineering services for the design of the Lake Ray Roberts Water Treatment Plant. (The Public Utilities Board recommends approval.) 1 t r / i City of Denton City Council Agenda June 19. 1990 Page 4 6 H. Consider adoption of an ordinance of the City of Denton. Texas, approving a settlement and release of all claims, for pending litigation between the City of Denton and Ken D. Conover. 4. Resolutions A. Consider approval of a resolution temporarily closing Interstate 35E frontage road, from its intersection with Avenue E to its intersection with Bonnie Brae on July 4, 1990. B. Consider approval of a resolution temporarily closing Wye Street from its intersection with Cross Timber to its intersection with ML11 Street July 13, 1990. C. Consider approval of a resolution approving an animal control contract between the City of Denton and the County of Denton. D. Consider approval of a resolution postponing the July 3. 1990 Council meeting to July 10, 1990. E. Consider approval of a resolution approving the funding of water and sewer lines to serve property to be developed by Camping World, in accordance with the approved guidelines tot funding and selecting development plan water and sewer lines, (The Planning and Zoning Commission recommends approval.) t 5. Receive and discuss a report on 9-1-1. I 1 6. Miscellaneous matters from the City !tanager, E 7, official Action on Executive session pesos: A. Legal Matters B. Real Estate ' C. Personnel D. Board Appointments g, New Business: This item provides a section for Council Members to suggest items for future agendas. is i f F ~ 1 r City of Denton City Council Agenda r• June 19, 1990 ~I 4 Page 5 9. Executive Session: A. Legal Matters Under Sec. 2(e), Art. 6252-17 ` V.A.T.S. B. Real Estate Under Sec. 2(f), Art. 6252-17 V.A.T.S. C. Personnel/Board Appointments Under Sec. 2(q), Art 6252-17 V.A.T.S. NOTE: THE CITY COUNCIL RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME REGARDING ANY ITEM FOR WHICH IT IS LEGALLY PERMISSIBLE. C E R T I F I C A T E f I certify that the above notice of meeting was posted on the j bulletin board at the City Hall of the City of Denton, Texas, on the day of . 1990 at o'clock CITY SECRETARY 3270C it i j rJ i I j ~ i ~ 4 y I 1 nr e A t MFM 90-035 TO: Mr. R. Svehla, Deputy City Manager FROM: J. L. Cook, Jr., Fire Chief OATH: 15 June, 1990 RE: "JM A FBW 111190I M" On Tuesday evening, 19 June, 1990, the Fire Department will present our drowning prevention program, "Just A Few Seconds", to the City Council. Our program is patterned after a similar program in Phoenix, Arizona which has proven to be very successful. The Phoenix Fire Department has been very helpful to us in setting our program off the ground, Drivers Blake McConnell and Olen Vaughn started our program and have been instrumental in raising sufficient funds through donations to pay for the entire project at no coat to the City. The program that the Council will see is the one that they present to civic clubs, church groups, etc, This program is an out growth of our annual management retreat. We focused on i the need for innovative ways to raise public awareness about the department, provision of non-traditional services, and creative firw)oing. i We trust the program will be informative and that the Council will be impressed j by the hard work and dedication of Blake and Glen, 4 JLC/ec I - i I i { I i s i ri 11 ii AA {k 1 3 I , CITY COUNCIL 1 r i f 1 I 1) I li kkkk I , t 1 1 `w ~ 1 ~ ~OQppODDD c t { 0 % P, res rC ~ ~0 t PJU~ I i 1 V I Y I ~ I 1 j ~ ' ~.~Op. rte. 3 Defoitte & Touche r 601 chewy Street. Suite 2340 Metro: 654.2777 z Fort Worth, Texas 76102.6801 Telephone t617036-2531 t May 14, 1990 Mr. Lloyd Harrell City of Denton City Manager =N4AGER.FrfCE 215 E. McKinney Street Denton, Texas 76201 Dear Lloyds Enclosed is our 1990 audit engagement letter. Due to the recent election results, I am uncertain who should receive the engagement letter and will rely on your judgment. The increase in the audit fees reflect the increased audit procedures for the single audit as well as a 4% increase based on the consumer price index. 11hen the audit committee is established, we would like to discuss the scope of the 1990 audit and the specific area the audit committee would like for us to review. E If you have any questions about the 1990 audit or engagement letter, please don't hesitate to contact me. Sincerely, r a Ceorga A. Scott Partner /emk 1 Enclosure 1 c i 9 ell- wl~ r DelO& & buche 3 801 Cherry Street, Suite 2340 Metro: 654.2777 Fort Worth, Texas 76102.6801 Telephone. (8171336.2531 r ) May 9, 1990 Honorable Mayor and 6 City Council Members City of Denton 215 E. McKinney Street Denton, Texas 76201 Dear Mayor and Council Members: This letter will confirm our understanding of the arrangements covering our audit of the financial statements of City of Denton ("City") for the year ending September 30, 1990. We will audit the City's general purpose financial statements for the year ending September 30, 1990. Our audit will be made in accordance with generally accepted auditing standards and the provisions of Government Auditing Standards, promulgated by the U. S. Comptroller General, an t ei~ p pertain to financial audits. Accordingly, the audit will include such tests of the accounting records and such other auditing procedures as we consider necessary in the j circumstances. The objectives of our audit are to express an opinion on the financial statements of the City, as well as reader a report on compliance of the City with the terms and requirements of certain Federal laws. Our procedures will include, among others, teats of documentary evidence supporting the transactions recorded in f the accounts, tests of tax receipts and related assessment rolls, and direct confirmation of receivables, grant receipts and certain other assets and liabilities by correspondence with selected taxpayers, creditors, legal counsel and banks. At the conclusion of our examination, we will request certain written representations from you about the financial statements and matters related thereto. 1 Before commencing our audit, we would be pleased to meet with you to review and discuss the scope of our audit procedures in more detail. 1 . j i ~M f I ~ f ~ I 76[yS f J Y ' Hr. Lloyd Harrell may 9, 1990 2 The fair presentation of financial position and results of operations in conformity with generally accepted accounting } principles is management's responsibility. Management is responsible for the development, implementation and maintenance of an adequate system of internal accounting control and for the accuracy of the financial statements. j Although we may advise you about appropriate accounting principles and their applications, the selection and method of application are responsibilities solely of management. Our engagement is subject to the inherent risk that material errors, irregularities or illegal acts, including fraud or } defalcations, if they exist, will not be detected. However, l we will inform you of any such matters that come to our attentioa. I Fees for our services are based on per diem rates, plus j out-of-pocket expenses, all of which will be billed as our work progresses. Our maximum fee for this engagement is =37,500. Should as increase in the scope of our services be I required, we would provide you with a change in our fee j prior to commencing the work. During the course of our engagement, we may observe opportunities for economy in or Improved controls over your operations. We will bring such matters to the attention of the appropriate level of management in writing. 1 If you intend to publish or otherwise reproduce the financial statements and make reference to our Firm, you agree to provide us with printers' proofs or masters for our review and approval before printing. You also agree to provide us with a copy of the final reproduced material for our approval before it is distributed. Pleas indicate your agreement to theme arrangements by 1 signing the attached copy of this letter and returning it to us. i I ,h i Mr. Lloyd Harrell May 9, 1990 3 e We appreciate your confideuce in your appointment of us as your certified public accountants and look forward to working with you and your staff. Yours very truly, DELOITTG d TOUCHE -'a George A. Scott partner Approved By Date 1 I rr' I i i y;t ,a~ l- ell- J ~ ~ It ICI JDD= III= lirLll t IJIIii CITY COUNCIL mm: E 00 Q i1 j C!'O~ of A * O~ r 1 0 oaQ~Q ~0~o I ~ I I + 44; I CITY COUNCIL REPORT FORMAT E: f TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: Approval of a tax refund to Waterfield !Mortgage Co. RECOMMENDATION: , The Tax Department has mailed an Overpayment.Letter and an Application for Refund to the taxpayer. All completed forms and necessary documenta- tion have been returned, requesting this refund, which the Tax Technician recommends. SUMMARY: Chapter 31.11 of the Texas Property Tax Code requires the approval of the governing body of the taxing unit for refunds in excess of $ 500.00. Waterfield Mortgage Co, has requested a refund in the amount of $ 726.090 because they paid in error on City Account # 8906-00168. BACKGROUND: On 1-31-90, Waterfield Mortgage Co. paid $ 726.09 on the account of Checkmate Dev. Corp. Since they paid on the wrong account, they are now j requesting that their payment amount be refunded to them. PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: The Tax Department and the tax account of Checkmate Dev. Corp. FISCAL IMPACT: $ 726.09 RESPEC Lv cuBM D: Uoyd Y. Harrell City Manager . Prepared by: r I a4! c 'c hnei er, 1 Title Tax Technician I Approved: 1 ame ar a erson Title T rer 1633C/3 { -----_---r- F1 ,r ~a o 11%it P "all Tax dowd , APPLICATION FOR TAX REFUND Rarand Appillm en 31.1114/6x) ' ~eof Collecting OHIa Nam: ~ Collecting Tax For. (Taxing nits e ~Qen an4 7, 76020 / I Address - City, State, Zip Code - - - - - - - - - - - - - - - - - - - - - - - - - - - - - v. In order to apply for a tax refund, k» following information must be provided by the taxpeyM• IDENTIFIC~ ON F PROPlR711 elwNFR:~ Y Name. t° H`a f O D - Address 1 Telephone Number (if additional Information Is needed): j IDENTIFICATION OF PROPERTY- Description of of Pr Property: ~ Address of Location of Property..~ Account Number of Property: or Tax Receipt Number. INFORMATION ON PAYMENT OF TAXES: i Name of Taxing Unit Year for Amount of From Which Refund Which Refund Date of the Amount cf Tax Refund Is Requested Is Requested Tax Payment Taxes Paid Requested .0 1. ti~~.fl~n 1g ~ 3/ r tt ?.(2- s -22L 0-- s ~ / 1?~ S 2. 19 3. 1g _ / to- III $ Taxpayer's reason for refund (attach supporting docuummYentadon): - / rn 7 fit 7 ~1 e t~ ,9r to r x•39 d9F rr ~r/n 7 07 7 Ir L°Y I^~P1 PO as- '00 1/ "I hereby appy for the refuna of the above4aai taxN t M :ertly that the Information! have given on this form is tr send correct" o,q J Ila -f oo--~ ya r /a ate of Appl ti0n for Tax Refund - Signetur _ - _ _a~.~~QL_ _lrrrr-.- r DETERMINATION FOR TAX REFUND: Approval Disapproval J Date 9lpnature of Authorized Officer s Signature of Presiding Officer(s) of Taxing Date Unit(s) for refund applications over SW Anypersenwhomekeo•feWentryopen1AeIaetolMreeonl6AedwsuWeNteensoftMfodewlntpenalles; I. kn emwi6Mof not more than 10 years ner to" then l years and/et a fire of nth mere then t414000 a both so A Ow and InWiso rent Z, eorromw 6M In led for a farm up le 1 year a @ am net to exceed if1000 K both euoA dal arM Inr/rteennonl M sN 10AA In t6etiee 01.10, Penal co". mruao s, 1 i t i y ii~Y~■■■■ i ■ ~t CIT'f ph>'' ~~1ltVV9 Ui- Cc,'tiTON R TAX DEPARTMENT 213 E MMeKINNEY OEMOR TUA6 7620 99 RE.AI. ESTATE - BUSINESS TAX FILES ACCT NUMBER 990600168 DISPLAY ONLY NAME CHECKMATE DEV CORP ADDRESSI P 0 BOX 627 ADDRESS2 CITY-ST'-ZIP DENTON 1X76201 DCAP ID 115509 TAXABLE VALUE 3117.433.00 LOCATION 3205 WINDY HILL LEGAL 1 NORTHWOOD 49, BLOCK E, LOT 15( # LEGAL 2 PT) i LAST CHANGE 00/00/00 ! ASSED VALUE: $117.433.00 VET EXEMP (00) 000 LOAN CC CODE 00000 TAX $726.09 PAL DUE. OF'o AN r 3V, AP• 4 4 ~ t 1 ~ f l Y, • V ~ I~ $9 COMM i. •11 N as a$aaaaaaa aaaaa:aaa _ a aaa~ aas a:aa aaaaaa IF HAD 1.3 r nl A rpq VO n ■ Ili III 9 ri $~.~jM1"'■~l~m■1•11 x 30 1 1 NN N Ila ' r + MV 111 i p~ t 43" 30 JJJ ~J JJ JJ JJJ + JJr_ JJ_r JJr •rr_ J NN~y{~.V Iy~y ~y~y NN _ N _ r _ rr rNr NNpr __J I~yN~` I\yI\y~ Iiy\ as ~ ~ \NN\ 1~y\y\y\ ~ \G~ ~v I + in kStg IVV J o0 O+OP WI S ON tlM OOV O~Or r ~ ~M iJ \ y ~1! T r~r 87T i 1,f YT v pOOpOp C r .1 R + 41 g ~w • w 4L 9- k- R- 'a a M swum" i~ r Y CITY COUNCIL j IJUIL ~o I ~0 0► a► ~ f a 1 O~% p Op, sS 11. to 11 i 21 cc i mw~ "W] SI`•rr , Nr ~1 a t DATE: 06/13/90 y CITY COUNCIL REPORT FORMAT To: Mayor and Members of the City Council PROM: Lloyd Y, Harrell, City Manager SUBJECT: PRELIMINARY PLAT OF WESTdRN HILLS BUSINESS PARRS LOT 1, BLOCK A I RECOMMENDATION: The Planning and Zoning Commission, at its regular meeting of J { June 13, 1990, recommended approval. fl SUMMARY: This is a 6.887 acre tract: located immediately west of Interstate 35, and pa[tia;'.ly abutting the city limits line. frontage is along the southbound Interstate 35 access road, BACKGROUNDt The property is zoned light, industrial (LI), and development is anticipated of a Camping World store to serve the recreational vehicle aftermarket. There will be no facilities for extended hookup or overnight camping, City services and facilities, including water, gas, sanitary cewe[, telephone, electrical, and solid waaee, are available or planned for. PROGRAMS DEPARTMENTS OR GROUPS APPECTED: Development Plan Fund, Denton taxpayers, FISCAL IMPACTS With the final plat, a maximum of $92,000 in economic development funds, if approved, will be committed, Reapectf y subryit! i Prepared by: ~ Lloyd HaI[e11 City Manager O. Owen Yo r LA Urban Planner Approvedt g,rn~f~~ r1r~~,, Pta He Robbii, AICP Executive Director Planning and Development 2205x ,,r ss+..... aeens~ 1' I `x-• 10 NUT ES D Plannl ng and 2oning Commission I June l1r 199D DRAFT The regular meeting of the Planning and Icning Commission of the City of Denton, Texas, was held on June 13, 1990, at 5tUU p.m. In the Council Chambers of the Municipal Building. Present: Eullne Brockr Jim Engelbrecht, Ivan Glasscock, William Kamman, Etha Riker, and Fran Morgan Ahaentt Judd Holt Present from Staff, Owen Yost, Urban Vlannerl Diann Gary, Water/Wastewate[1 David balmon, Engineering$ and Olivia Carson, Clerk-Typlet J Chairperson Stock called the meeting to order. I. Consider the minutes of the regular meeting of May 73, 1990. { It was Moved by Mr. Ramman, seconded by Mr. Engelbreehte and unanimously carried 16-0) to approve the minutes of the regular Msetlng of may 31, 1990. t ll. Consider a General Development Plan of Western Hills located Immediately west of Interstate 15, generally north of Schuyler Road, and vast of the ATaSf raLlroAd tight-of-way. 1 I STARK RIPOAT1 Mr. Yost reported that the tract is 111.113 acres located immediately west of Interstate 35, generally 1 north of Schuyler Road, and east of the ATaSr railroad right-of-vay. The property is Boned light industrial ILI) , and development is anticipated on Lot 1 of a Camping World facility which will serve the recreational vehicle market. Thu Public Utilities Board IPUB) has recommended approval of a total of $91,000 in economic development funds for the required water lines, sewee lines, and possible lift station. Costs in excess of those recommended by the PUB will be paid by the developer of Lot 1. The remaining 1 106.116 acres instigates no exactions at this time, The 60 foot utility easement and [ight-of-way will be dedicated to i the city by ssparat0 instrument at the time of final platting. A small bit of the northwestern corner to in the floodplain, but this will not interfere with development. The Oene[al Development Plan conforms to the minimum requirements of the Denton Subdivision and Land Development Regulations, Article Site allowing the Commission to review thotoughfare patterns, land use trendo, and the relationship to adjoining properties, The Development Review Committee (DAC) recommends approval. ) ' DECIBIONt Mr. Glasscock moved to approve the General Development Plan o: Western Hills. Seconded by Mi. Ingelbrscht and unanimously carried t6-01• tI. Consider the preliminary plat of the Western Hills Business--l Parr Lot It Block A. sill McCarty, McCarty Construction and local contractor for Camping World, presented a video tape to the commission which explained the scope of the Camping World business, 3 STAPP RIPORTr Mt. Yost reported that the tract is 5.111 acres located immediately West of Interstate 15, and partially abutting the city limits line. frontage Is slomg the southbound Interstate I$ aeteas toad. The property is tamed LI and development is anticipated of a Camping world stole to eeive the recreational vehicle market, on May 1), 1990, the PUB recommended approval of economic development funds contingent on Camping world locating at this site. A II ~ 1 PEE Minutes DRAFT June 13, 1990 f a.... soya 2 C v The :ecommendatlon covered maximums of 934,500 for water lines, $22,500 for a sewer line, and $35,000 for either e lift station of extra depth costa. There will also be a four foot wide sidewalk, approximately 375 feet long, coating approximately $1,750. City services and facilities, including water, gasp sanitary sewer, telephone, electrical, and solid waste, are available or planned for. She plat conforms to the minimum requirements o the Denton Subdivision ono Land Development Regulations. Ilia DRC recommends approval. i Ms. KlKer asked if Camping World would be behind Denton Regional Medical Center. Mr. Yost replied that some of thi :eneraI Development Plan estends behind the facility but Camping World will be 111 developed along I-35 to the north. DICISION1 It was moved by Mt. Glasscock, seconded by Mr. fngalbrocht, and unanimously carried (6-0) to recommend approval of the preliminary plat of the Western Hills I Business Park) Lot 1, Block A. (I,VV. Consider a request for Development Plan water &Ad sewer line funds for Camping World, Inc. Mr. Yost reported that the PUB at their meeting of May 23, 1990, recommended to the City Council approval of development plan line funding for a total of /92,000 in itemised amounts not to exceed $34,500 for 0' ■nd 12' water lines, $22,50U for an B' sanitary sewer Line, and 815,0j00 for a lift station or estra depth cuts. There are not water or sewer lines in the {tea yet. The PUB his five criteria in determining whether funds should be approprlited for development plan lines. j 1) The lines must serve a basic industry which is defined 11 as one that serves at least 511 outside of Denton. 2) It must be basically a 'clean' industry. 3) it must provide significant employment. j al 1t must not he a corporate headquarters or speculative o If lee. 5) It must provide significant economic advantage to the community. Mo. Brock asked about the financial analysts. f Mr. Cary stated that Income mu1tlpllet is a ratio of dollars generated by the development from outside of the City of Denton to the total value realised from those dollars. The multiplier was goad by the Utilities Department in an econoslu development model by Dick Howard. Ms. stock clatified that it is the impact spin-off. Ms. Morgan pointed out that Camping World will not really meet the employment criteria. It will only employ about 25 people and half of those will be brought in from out of town. Mr. McCarty stated that 20-25 people will be employed. it j the business grown there will be more. The business is , going to be relocated to Denton from Garland and the manager and assistant manager have committed to coming to Denton. Some of the mechanics may also come but 15.18 people will be hired locally. i I j , i e Vf i -P-oO-010, men? r too FL tn.w FL M. to N.& awo -of SWP Z 7e o I m a~nin ±a&, 1. Ln MM 1~ o m 1'3. 1 LOT 1 N t nwp" a H BLOCK A e,887 ACRES' > 76,19' N~ hr tw~ w r "i..wer n to nm a+,nw a~ rug r +~nana M Mm" w go. Now MnrKrc xsut tH ~r l Y L W W W r r .Y +r W U-N SUM" watt IN Marv I ~CAIt DATE h 1 1 t{ F ! ~ MF~Tu^Alf I i %ooze fAOPZM1 i i PROPOSED WESTERN HILLS ' PA YAK NAAMION ~CINYLER O M ~ ~f~ ~C 1AtA1tlfRDIRO li uNlYfi1litr DtiYf l_..~._.) us Jed 1 stow oAn I I ~r t CITY COUNCIL t I oOr e a OQC "G 0 ~ 1 i 1 r I , 2651L-1/3689 i NO. AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT CES; FOR THE EQUIPHENT SUPPLIES OR AND PROVIDING PROVIDING FOR AN EFFECTIVE. DATE. WHEREAS, the City hnn solicited, received And ta+Uuinted In s necessary with l't eteproceduresuio meat f , competitive d f vicespurchase ment supplies or ser state law and City ordinances; and WHEREAS, the City Manager or a designated employee tine reviewed and recommended that the herein described bids ere the lowest responsible bids for ttie mnteriels, equipment, supplier or services as shown in the "Bid Proposals" submitted therefor; And WHEREAS, the City Council has provided in the City Hudf,et for the appropriation pmentt supplies or forathe cahndeaccepted funds to be uned materiels, eq I' herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENT011 HEREBY ORDAINS: SECTION 1. That the numbered items the I elowshPwnullnered servics, bide or ma eriala, a uipment, suitlie or Lhe "Bid Proposals" on file in the office of the city's Purclioning nre Agent According Approved as bbeinguther lowest~Iresponsibloe bids and ~ hereby accepted for such items: BID ITEM VF.NUOIt AIIUUi:' tIIMBER y0. 1112 _1. - -cnnamadntod-ustUa-Controls $----U6.00- 2 Drooks Pmdgo_i@ '0-9 6 4 1_ _ 112 _ Consolidated 1112 .A_ Consolidated Tra~lLli9ls $-~''►~8`05-_ 1112 5 Sandv!g SLanaIe- _ _ .~•ZO.6_.4Q_. ,,1112 6 "SI 'Tra£fi.c ControlB.._.._- _9.8 0, ok- 111 _ @ CQC►~X4~9 '~--7ey84_..U9 _ ~l . 1112_ 9 ASI_Traffic Contr la ~'~97'QQ " 1112 10 &andy'e~_ S_i9.nale 904.,I,Y J I t 14fMJ~ CONTINUATION SECTION 1. i BID NUMBER 11EM NO. VENDOR AMOUNT 1772 _1L_ mil Traffic controls 272.00 M 7712 1_ aU Traffic Controls $3.540.00_ " 1112 13 aS Traffic Controls $ 92.00 1112_ _ 4 T.W. Communication _$12,032.30 1112 _15_ T affic Engineering $5.880100 1114 __I&. _ Pyig Conpretie 3.50 sack 1114 I B Lako Cities Concrete S 48.00 ton 1114 2A _ Lake Cities Concrete $ +2.a0 cy _=4 _2B_ Lake Gl ties Concrete cY k x1114 . C Lake Cries Concrete $ 40.00 cy i 1114 3 _ Gary gtevens Trucking 3,9 cy i i 1114 4 Garv Stevens Trucking. 7,70 ton 1114 5 Gary Stevens Trucking_ 6.60 ton 1 _ 1114 6 _ Gary STevene Trucking 8.00 ton I _ 1114 7 Gar Stevens Trucking 8.00 ton 1114 8 Gary Stevens Trucking_ 6.90 ton _ 1114 _ 9 Gar Stevens TruckincL 6.50 ton 1114 10 Gary Stevens Trucking 5.00 cy 1114 11A NO BIDDERS _ J 1114 11B NO BIDDERS 1115 1 MAIIANEY INTERNATIONAL $371764.00 1115 _ 2 AZTEC INDUSTRIES 59 664.00 V -I ell- W- 1 P r, /Y? a F /t N"WA Y , SECTION 11. That by the acceptance and approval of the above numbered-items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents. SECTION 111. That should the City and persons sube:teting appro- ed-aan accepted items and of the submitted bids wlsl► to enter into a formal written agreement as n result oI the acceptance, approval, and awarding of the bids, the City Ilru►nger or hie designated representative Is hereby authorized to execute the written contract which shall be attached hereto; provided that the written contract is in accordance with the terms, conditions 1 specifications, standards, quantities and specified sums contained in the Bid Proposal and related bid documents herein approved slid accepted. E SECTION 1V. That fly the acceptance and approval of the above € numbered items of the sub-iitted bids the 'Jity Council Hereby authorizes the expenditure of funds therefor In the amount and in accordance with the approved bids or pursuant to d w►•itten contract made pursuant thereto as authorized herein. SECTION V. That this ordinance shall become effective imme ate y upon its passage and approval. PASSED AND APPKUVED this day of x.1990. BUD CA$'1'LBfIER,tY, 1N11YUR ATTEST: 7ENRL ALTERR, (.117-S1+;C',RRWIg I APPROVED AS TO LEGAL >'UMI: DEBIIA ADAM1 DKAYOV1TU110 CITY ATTORNEY BY: PAGE TWO a 9 i tv, DATES JUNE 19, 1990 CITY COUNCIL REPORT TOs Mayor and Members of the City Council FROMS Lloyd V. Harrell, City Manager SUBJECTS BIDI# 1112 - TRAFFIC SIGNAL CLOSED LOOP SYSTEM RECOMMENDATIONS We recommend this bid be awarded to the lowest bidder meeting specification for each item as followce Item/Description Vendor Amount 1) Detector Racks Consolidated Traffic Controls S 366.00 2) Pull Boxes Brooks Products 3,029.60 3) Power Supplies Consolidated Traffic Controls 1,881.00 4) Detector Modules Consolidated Traffic Controls 7,440.05 5) Signal Heads Sandy's Signals 6,206.40 6) Load Switches ASI Traffic Controls 480.00 7) Nema Flashers Traffic Parts, Inc. 101.04 8) fed. Signal Heads ASI Traffic Controls 7,584.00 9) Backplates ASI Traffic Controls 11297.00 10) Visors Sandy's Signals 904.15 i 11) Ped. Push Buttons ASI Traffic Controls 272.00 12) Astro Brackets ASI Traffic Controls 3,540.00 13) Ped, Signal Signs ASI Traffic Controls 92.00 14) Wires T.W. Communications 12,032.30 15) Ped. Signal Bracket Traffic Engineering 5,880.00 All of these vendors are the low bidder except for Item 4 in which the lowest bidder, Traffic Engineer's Detector Modules, are not compatible with our present system. i SUMMARYS This bid is for equipment to be used by the Traffic Department. This Equipment will computerize traffic signals in the downtown square area in coordination with the Carroll Boulevard closed loop signal system. BACKGROUNDS Taoulation Sheet, Memorandum, Jerry Clark. r 1 t 4 RF Bid #1112 Page 2 of 2 June 19, 1990 I i PROGRAMS, DEPARTMENT OR GROUPS AFFECTED: Transportation Engineering Division FISCAL IMPACT: 1989 Band Funds #436-020-G089-9105 Respectfu y submitted: Lloyd Harrel City Manager Prepared. by: Names Denise Manning Titles Senior Buyer Approveds Names Tom D. Shaw, C.P.M. Titles Purchasing Agent r 031.DOC i E~ I i I ~ r , h ~tl I f - - 1 I a -oroorovvroro-o Qrolo norov i S titl M m Mm mP mmMm Inm ni mm 1 HV I pl N a I yI o . I I ~ I 1 ~ 1111 111 N N N N M 1 <t1 M(~r}J~~11~~ ~5~ ~~zzz:_ 1I ~k 1~`J ~ N Q® N pNp9.~ V N + ~mii ~a T Q! QI W 1 :O+! N m i~ O~ m m O 4i I f' IK O• P P• N N ~ ~ N_ N O V y M M I f I 9 z a ®-al m :op. ppfyl !W ~.a. o i m r~. I 11~ a y ~ m ~ IO 0 ~ O, Q1 ~ m m ~ ~ O m ~ 1 ~ n. a 1 I M t r ~ I V I I l 1 1 1 f 1 1 1 1 1 1 N 1 .Y I N 1 4, 1 I 1 1 f oI 1 I I~ 1 fc w Nm E r~l I O,A *owl cAjy` y f } I a CITY of DENTON l 215 E. McKinney 1 Denton, Texas 76201 MEMORANDUM DATE: June 13, 1990 TO: Denise Manning, Assistant Purchasing Agent FROM: Paul Iwuchukwu, Traffic: Engineer Associate SUBJECT: Bid 1112 Traffic Signal Closed Loop System The attached list of low bids reflects two changes to our previous recommendation: 1. Item No. 4, Detector modules, has been moved from Traffic Engineering and Controlr, Incorporated to Consolidated Traffic Control at the price of •7,440.05 instead of $6,460.00 - a net increase of $980.05, ands t 2. The total amount of all low bids has changed from t' $50,125.49 to $51,105.54 - a net increase of $980.05. We have tested the Microsense M222TX detectors (samples) sent to us by Traffic Engineering and Controls, Incorporated (TEC). They performed very well to our specifications but their sizes j i do not match existing racks which are already built into the I cabinets. I have contacted Mr. Nevin Byrne, president of TEC, and he is satisfied with the change in the awards. Please accept our new recommendation and let us know if you need additional information. i Paul Iwuc ukwu i attachment xe: Rick Svehla, Deputy City Manager Jerry Clark, Director of Engineering and Transportation 0876E c 1 l I r i i f ~ I I VENDOR I ITEMS I AMOUNT (Low Bidder) I item I Description I $ I No. I I I I I A.S.Z. Traffic Control System 1 6 I Load Switches I $ 480.00 P. 0. Box 479728 I 8 I Pedestrian Signal !leads I 7,584.00 Fort Worth, TX 76147 I 9 1 Backplates 1 1,297.00 1 11 1 Pedestrian Push Buttons I 272.00 I 12 1 Astro Brackets I 3,540.00 I 13 1 Pedestrian Signal Signs 1 92.00 I 1 I TOTAL I265.0Q f I 1 Traffic Engineering and I I 1 Controls, Inc. I 15 I Pedestrian Signal Brackets I 5,880.00 P. 0. Box 7393 I I 1 2100 Highway 75N I E 1 Huntsville, TX 77342 I I TOTAL I S S.S80.00 I Sandy's Signals, Inc. I 5 I Signal Heads I $ 6,2C6.40 100 Congress Avenue, ) 10 1 visors I 904.15 Suite 1000 1 I Austin, TX 78701 I I TOTAL ( S- 7 0.55 i I I T. Wa Comm. Corp, 1 14 I Wires - TOTAL I 2_.032.30 923 Lone Star Drive I I O'Fallon, No 63366 i I I Brooks Products I 2 I Pull BoXra - TOTAL ( 3 > =5 2001 W. Mayfield Road ) I I J Arlington, TX 76011 I I 1 I I 1 i Consolidated Traffic Control I 1 I Detector Racks I $ 366.00 [ P. O. Box 3461 I 3 I Power supplies I 1,8$1.00 Arlington, TX 76010 I 4 1 Detector Modules ) 70440.05 1 I 1 TOTAL IILDA I ! i Traffic Parts, Inc, I 7 I Nema Flashers - TOTAL P. 0. Box 237 I I I Spring, TX 17383 f I I 1 1 1 I TOTAL (All Low Bieq) I ) I $51,105.54 j 14780 l I a S F 1 - . I'rr"1' i~1 VP AN -7 f'i 1 II= 19 CITY *(DENTON, TEXAS MUNIC(PAL BUILDING / DENTDN, TEXAS 76241 / TELEPHONE (811)566.8200 MEMORANDUM DATE: June 70 1990 TO: Denise Maning, Assistant Purchasing Agent FROM: Paul Iwuchukwa, Traffic Engineer Associate SUBJECT: BID 1112 TRAFFIC SIGNAL CLOSED LOOP SYSTEM We recommend that you award the bids to the vendors on the attached list. our staff has contacted these vendors to ensure they bid to our specifications. Traffic Engineering and Controls Inc. will be sending us two Microsense M222Tx card and rack detectors for testing. The bid items include: /-Channel Detector Racks i Pull Boxes , Power Supplies 1-Channel Detector Modules 3 and 5-Section signal Heads Load Switches ) Nema Flashers Pedestrian Signal Heads 3 and 5-Section Backplates visors Pedestrian Push Buttons { Astro Brackets Pedestrian Signal Signs Electric/Signal Wires and Communication Cables, and Pedestrian signals Theca items will be used for a computerized traffic signal control in the downtown square area as part of the Carroll Boulevard Closed Loop Signal system. I } i~ Denise Maning June 7, 1990 Page 2 1'f&4, 1 Paul Ivuchukwu L."] - T7Tv WP ° Attachment cci Rick Svehlap Deputy City Manager ! Jerry Clark, Director of Engineering and Transportation 1478o 1 i / r t" i Y ~ .SSA •a ' 1 I 'YM1~119+WAil4•s4••.YK^A~:n'r./1,P;a✓w . n. a s r.,, r,l.. w. .m Y.. y. l' 3 ITEMS AMOUNT VENDOR (Low Bidder) Item D:scription No. t 480.00 A.S.I. Traffic Control System 6 Load Switches 584.00 r p. 0. Box 470728 8 Pedestrian Signal Heads 7 7,,297.00 Backplates Fort Worth, TX 76147 9 11 Pedestrian n Push Buttons 272.00 12 Astro Brackets 3,54000 92,00 13 Pedestrian Signal signs TOTAL 3 65 4 Detector modules 4 6,460.00 Traffic Engineering and Controls, Inc. 15 Pedestrian Signal Brackets 50880.00 P. 0. Box 7393 2100 Highway 75N TOTAL J-1 34 Huntsville, TX 77342 5 Signal Heads 6,206.40 Sandy's Signals, Inc. 10 Visors 904.15 100 Congress Avenue, Suite 1000 TOTAL Austin, TX 78701 12'032. 0 14 Wires - TOTAL T. W. Comm. Corp. 923 Lone Star Drive O'Fallon, MO 63366 Brooks Products 2 pull Boxes - TOTAL 2001 W. Mayfield Road J~U Arlington, TX 76011 366.00 Consolidated Traffic Control 1 Detector Racks $ 1,681.00 p. o. Box 3461 3 Power supplies Arlington, TX 76010 TOTAL L w ~01~®04 Traffic Parts, Inc. 7 Nema Flashers - TOTAL P. 0. Box 837 Spring, TX 77383 50,125.49 TOTAL (All Low Bids) i ~ r 1478o ,a r n , DATEi JUNE 19, 1990 CITY COUNCIL REPORT TOr Mayor and Members of the City Council Lop FROM3 Lloyd V. Harrell, City Manager SUBJECTS BID# 1114 - CEMENT, CONCRETE, LIME, AND AGGREGATE RECOMMENDATIONS We recommend this bid be awarded to low bidders j as follows Item/Description Vendor Amount 1A) Portland Cement Davis Concrete 3.50 sack 1B) Bulk Cement Lake Cities Concrete 48.00 ton 2A) 5-Sack Ready Mix Cement Lake Cities Concrete 42.90 cy 2B) 3000 PSI 4.5 WRA Concrete Lake Cities Concrete 41.00 cy 2C) 3000 PSI WIFly Ash Concrete Lake Cities Concrete 40.00 cy Truck Time Lake Cities Concrete N/C Small Load Lake Cities Concrete N/C Sack Adjustment Lake Cities Concrete -2.60 3 Field Sand Gary Stevens Trucking 3.95 cy 4. Pit Sand Gary Stevens Trucking 7.70 ton 5. Manufactured Sand Gary Stevens Trucking 6.60 ton 6. Concrete Agg. 3/4" Gary Stevens Trucking 8.00 tan 7. Concrete Agg. 3/8" down Gary Stevens Trucking 8.00 ton 8. Flex Base Gary Stevens Trucking 6.90 ton 9. Crushed Stone #6-20 Gary Stevens Trucking 6.50 ton 10. Screened Sand Gary Stevens Trucking 5.00 cy 11A)Bulk Hyd Lime DTo Bidders 11B)Bulk Slurry Lime No Bidders All items are awarded to the low bidder except in the case of Item 1B which was a tie and decided by the drawing of lots. 1 Item 2A, 5-Sack Ready Mix Concrete was also a tie, but Lake Cities Concrete gave a higher discount on fewer sacks per cubic yard concrete mix, making them low bidder. We did not have any response for lime and will re-bid these items. i i 1~ I i I~ k i Y DATES JUNE 19, 1990 CITY COUNCIL REPORT TOs Mayor and Members of the City Council FROMs Lloyd V. Harrell, City Manager SUBJECTt BID# 1114 - CEMENT, CONCRETE, LIME, AND AGGREGATE RECOMMENDATION: We recommend this bid be awarded to low bidders as follows:- Item/Description Vendor Amount 1A) Portland Cement Davis Concrete 3.50 sack 1B) Bulk Cement Lake Cities Concrete 48.00 ton 2A) 5-Sack Ready Mix Cement Lake Cities Concrete 42.00 cy 2B) 3000 PSI 4.5 WRA Concrete Lake Cities Concrete 41.00 cy 2C) 3000 PSI W/Fly Ash Concrete Lake Cities Concrete 40.00 cy Truck Time Lake Cities Concrete N/C Small Load Lake Cities Concrete N/C Sack Adjustment Lake Cities Concrete -2.60 3 Field Sand Gary Stevens Trucking 3.95 cy 4. Pit Sand Gary Stevens Trucking 7.70 ton 5. Manufactured Sand Gary Stevens Trucking 6.60 ton 6. Concrete Agg. 3/4" Gary Stevens Trucking 8.00 ton 7. Concrete Agg. 3/8" down Gary Stevens Trucking 8.00 ton 8. Flex Base Gary Stevens Trucking 6.90 ton 9. Crushed Stone H6-20 Gary Stevens Trucking 6.50 ton 10. Screened Sand Gary Stevens Trucking 5.00 Cy 11A)Bulk Hyd Lime No Bidders 11B)Bulk Slurry Lime Nu Bidders All items are awarded to the low bidder except in the case of Item SB which was a tie and decided by the drawing of lots. Item 2A, 5-Sack Ready Mix Concrete was also a tie, but Lake j Cities Concrete gave a higher discount on fewer sacks per cubic yard concrete mix, making them low bidder. We did not have any response for lime and will re-bid these items. Ole- a Bid# 1114 Page 2 of 2 June 19, 1990 SUMMARY: This bid is for the purchase of cement, concrete, and aggregate for use by the Street, Electric Distribution, Water, and Sewer Departments for the next year with an extension clause for an additional one (1) year. BACKGROUNDS Tabulation Sheet PROGRAMS DEPARTMENT OR GROUPS AFFECTED: Warehouse, Street, Electric Distribution, Water, ar-d Sewer Field Service Departments. FISCAL IMPACT: Budgeted funds from many Divisions of the City 1 of Denton. Respectfu submitted: 1 u Lloyd V Harrell City Manager 4 Prepared by: ames Don Manning Title: Senior Buyer Approved F 1 Name: Tom D. Shaw, C.P.M. Title: Purchasing Agent 031.DOC 1 I{ r i t I j I I r p b m v O- U J• W IJ N N ~a - I +r m s~ao~~ o r r ~ t PEI .9 m iffi all 54 y f I c Y: s z z : z z ~ ! r i b m e, N M~ W M M USG m mm V V m b v t iNi ~ 1 ~ - ar ram®~e m'~^ CC Z H Z ¢!w mm w M y 1'•1 N tD m m m [il rn m Y N A 0 btl m m s MOr m X X 2 2 X 1 YO M ¢`l m m m V b~ m m m mw . Im t W O r1 ao u o m r X X S m mm X W- . m W N N N M ~ N yy. Ce m m 'WW- 14. V ~yV{ m LA b U1 j~ ~ m i I ` m C y l X i X Z X 7C X Y + X. ~ .~.•i ~ m m M M m ¢I m m Y -7 m s a sc uw Hai i15 vIwo i w z z ~y y~ MM z z z Je z +I ~ In tl0 N P O' QN1 CO P N Qlah 00[D N t ~ vp r yr y~ yM. fl -4 { I M Od ~ ~ Op ~ M ~ N w m S J. Y M ~ n~ `ij ' ~ N N u m r N N RI 1 V1 f u..-k.MAYwh :y rxahm bnn..: _ . R, r r DATEt JUNE 19, 1990 CITY COUNCIL REPORT TOt Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: BIN 1115 - TRUCK CAB/CHASSIS DERRICK LINE BODY RECOMMENDATION: We recommend this bid be awarded to the lowest bidder for each item. 11 Truck Cab/Chassis Mahaney Int'l. $37,764.00 Delivery in 60-90 Days 2) Derrick Line Body Altec Ind. $59,664.00 Delivery in 120 Days TOTAL BID AWARD $97,428.00 SUMMARY: This bid is for the purchase of a 44,800 Lb. GVW diesel powered truck cab/chassis and a 40 Ft. line derrick with utility body. The unit is a motor pool replacement. It will be utilized by the Electric Distribution Division in the maintenance and construction of the overhead electric system. The old unit will be sold at Public Auction. BACKGROUNDt Tabulation Sheet PROGRAMS, DEPARTMENT OR GROUPS AFFECTEDs Electric Distribution and Fleet Services FISCAL IMPACT: Funds for the purchase of this unit will come from two accounts: Motor Pool Replacement, Account #720-004-0020-8707 $78,000.00 Electric Distribution, 1989-90 Budget Account 4610-080-0252-9230 $19 428.00 TOTAL 97,428.00 Respectfu y submitted: i j Lloyd V Harrel City Manager L P epared b t r to Name: Tom D. Shaw, C.P.M. I Title: Purchasing Agent i 031.DOC I 6 f r. Ire . 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AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR PURCHASES OF MATERIALS OR EQUIPMENT WHICH ARE AVAILABLE FROM ONLY ONE SOUR^.E IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTINU SUCH PURCHASES FROM REQUIRFM ENTS OF COMPETITIVE BIDS; AND PROVIDING AN a EFFECTIVE DATE. I WHEREAS, Section 252.022 of the Local Government Code provides that procurement of items that are only available from one source, including: items that are only available from one source because of patents, copyrights, secret processes or natural monopolies; films, manuscripts or books; electricity, gas, water and other utility purchases; captive replacement parts or components for equippmment; and library materials for a public library that are evailable only from the persons holding exclusive distribution rights to the materials; need not be submitted to competitive bide; and WHEREAS, the City Council wishes to procure one or more of the items mentioned in the above paragraph; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That the following purchases of materials, a pil.p- ment or sup'plIes, ns described in the "Purchase Orders" attached hereto, are hereby approved: PURCHASE ORDER NUMBER VENDOR AMOUNT 96781 PITNEY BOWES S 9,683.00 SECTION II. That the acceptance and aprravcil of the above items shall not constitute a contract between the City and the person submitting the quotation for such items until such person shall comply with all requirements specified by the Purchasing Department. SECTION 111. Tliat the City Manager is hereby authorized to execute any contracts relating to the items specified in Sacl-ton I and the expenditure of funds pursuant to ,said contracts is hereby authorized. i 1 k. low? 11 F t SECTION IV. That this ordinance shall become efiective immediately upon its passage and approval. PASSED AND APPROVED this the day of * 1990. 1 BOB CASTLEBERRY, MAYOR i ATTEST: i L~~T'IY'~AfiY APPROVED AS TO LEGAL FORM: DEBRA ADAMI DRAYOVITCN, CITY ATTORNEY BY, i i i 1 i }1 i f J 1 DATE: JUNE 19, 1990 CITY COUNCIL REPORT a I ti TOt Mayor and Members of the City Council FROMt Lloyd V. Harrell, City Manager SUBJECTt PURCHASE ORDER #96781 - PITNEY BOWES RECOMMENDATIONt We recommend the Purchase Order #96781, in the amount of 49 6600.00, be approved for payment and also, that the City of Denton enter into a 5-year lease purchase program for `x postage/mailing equipment. SUMMARYt Pitney Bowes is currently supplying us with a postage mailing system that is nearing 3-years old, The system is a 2-station, low volume inserting/mailing machine utilized to insert utility bills and return envelopes into a primary envelope for mailing to customers. The unit is designed to handle 250,000 items per year. Our current estimated volume is 882,000 items per year. The existing unit is already badly worn { and very difficult to keep operating. Any additional mailers to be sent with the utility bill must be inserted by an outside contractor at a price of $19.00 per thousand. By not utilizing the insert mailer, we are missing a very important and inexpensive source of communication with the Citizens of Denton. The new proposed system has a 10 to 12 year life expectancy. It f has a five station chassis capable of handling the primary envelope, the p.inwry insert (utility bill) return envelope, and two secondary inserts such as, new phone # listings, utility conservation mailer, miscellaneous information brochures, etc. The proposed system operates at a rate of 6,000 cycles per hour, Y each cycle could handle up to four inserts and a wide range of envelope sizes. The system consists of the 5-station inserter, 1 the mailer or postage head with sealer, and a stacker. The terms of the lease are as followst f 1) Down Payment of $9,600.00 = $ 9,600.00 2) 5-Annual Payments of $6,738.00 Per Year = $ 33,690.00 3) 1-First Year EMA* $1,958.00 = $ 1,958.90 4) 4-Annual EMA* of $2,611.00 Per Year = $ 10,444.00 j 5) Trade In 5983.00 # TOTAL $-YEAR EXPENDITURE = $ 54,709.00 j * Equipment Maintenance Agreement The price includes the equipment, delivery, installation, and full maintenanca. The Contract does include a non-appropriation funding out clause, which would allow the City of Denton to cancel the remainder of the Contract should funds not be available. if wrr~~ , ~w d 9 ' Purchase Order #96781 Page 2 of 2 June 19, 1990 SUMMARY (Continued) This postage system is protected by certain patents and proprietary design features and is therefore ex:kmpt from the bid process as defined by State Law. No other manutacturer offers equipment of this style and type. Pricing is taken from GSA Contract No. GS-OOF-06567 for governmental agencies. BACKGROUNDS Proposal from Pitney Bowes, drawing of the PCN 32BW System, replacement guarantee. PROGRAMS, DEPARTMENT OR GROUPS AFFECTEDS Customer Service Ut 1 ty Hill ng and Central Stores mail operation. FISCAL IMPACTe We are able to fund the lease and maintenance of this new postage/mailing equipment by utilizing the funds set aside for the old postage system, and also the funds set aside for the lease/purchase payments of the Xerox 9500 copier. The Xerox 9500 has been paid out as of June, 1990, and the monthly lease is no longer being paid. The combination of the two sources of funding allow us to acquire the badly needed, more efficient postage equipment while remaining under the budget target levels for Lease of Equipment. Account Number F 710-043-0582-8509. Respectf y submitteds l/ r Lloyd . Harrell City Manager Prepared bys Names Tom D. Shaw, C.P.M. Titles Purchasing Agent 031.DOC i ~OrrN ~ 1 ll w~ l 8 V ~ Pitney Bowes r'I~ I I Fort Worth D191W Olfke i Pitney Bowes proposes the following postage system for consideration by the City of Denton. Model 3148 Insertamax Inserting System including 1 3248 5-Station Chassis 1 - 5655 Mailing Machine/Sealer 1 - 3200 Power Stacker 5-Year Annual Lease Term 1. 1) Down Payment 9,600.00 S 91600.00 2. 5) Annual Payment of 61738.00 Per Year S 33,690.00 3. 1) First Year EMA* 1,958.00 = $ 11958.00 4. 4) Annual EMA* 2,611.00 per yearn $ 10,444.00 5, Less Trade-in of Existing Equip. _ $ - 983.00 axca ee=oc== 6, Total 60-Month Expenditure $ 54,709.00 i Pitney Bowes standard garernmental terms and conditions to follow. * Equipment Maintenance Agreement J I i I 700 North Freeway For] Worth, IX 7$102-1169 A it S i8"4i~BB , 1 d Mir] k 1 1 E Y r 1 I t 1 I t~ j I II ~ .■S■■y'~. j l N t CITY OF DENTON, TEXAS ' 215 E. MCKINNEY ST. PURCHASE ORDER P. 0. NUMBER 96781 DATFNENDOR NO. DENTONDOCUMENT , TX 78201 6-13-90 TYPE VENDOR; PIT490oo C16 PITNEY BOWES CREDIT CO.je. SHIP TO: 700 N. Freeway CENTRAL STORES Ft. Worth, Texas 76102 901-8 Texas St. Denton, Texas 76201 1 I ITEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION HID N0. LINE AMOUNT 01 710-043-0582-8509 ea 1 DOWN PAYMENT ON LEASE OF MODEL 3148 CHASSIS, 5655 MAILING 00.00 MACHINE, 3200 POWER STOCKER. r I,r i i b J i I r The City of Denton, Taxes is tax exempt • House Bill No. 20. f TOTAL P.p, $9600.00 Reference P.O. Number on all K Shipments and Invoices. Shipments are F.0.8. City of Denton, or as indicated, f I Send Invokya T0: l C41y of Denton, Accounts Payable Dkec! All Inquiries T0: f 215 E. McKinney St., Denton, TX 76201 John J. Marshall, C.P.M. Purchasing Agent j Mons 81715888223 Tom D. Shaw, C.P.M. Asst. Purchasing Agent 817/%6-8311 D/FW Metro 267.042 The City of Denton Is an equal opportunity employer 1 1~1 1 i f ~ =91LL k ~ I Fro ■M ®e~.aitirn1'~~4 ~1`"itne~`iAf~~~`WeYL.~~I,L.Yiiiili•~.., t d C C Q 1C O fD ° ~p C 5~$~j W fA ~1 O = Q 'I fQ C, Tj ` p V 810 cc ! fyy9 g 4 g, O cep 19• [D :~O R {j6 3 to N _ Sv~_ ff 4. - E3 b O 8 f v^ C W 10 C ; I i J Y _ O C cr P4 0, C'x i Us c `ice gto OZ, 8 v CL EF VC u 1 4% co N I co cg E3 CL CID =(O I, C j aai~ I ~1 1 . a i CITY COUNCIL III IF i a j r r, t . ~~~pp400 r c ~d t d 02, ti r o H s t p0~~ I I I I I I CO{ GO~~ 1 t i k I y.. J _ 1 it r PH'IY t 111 ~r Mi v ' ORDINANCE NO. _ AN ORDINANCE OF THE CITY OF DENTON, TEXAS, AMENDING SECTION II OF THE FRANCHISE GRANTED TO LANE STAR GAS COMPANY BY ORDINANCE NO. 82- 56 TO PROVIDE FOR AN AMENDED FRANCHISE FEE TO BE PAID BY LANE STAR GAS COMPANY FOR THE USE OF THE PUBLIC STREETS, AND DECLARING AN EFFECTIVE DATE. THE COUNC.T.L OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. As of the effective date of this amendatory ordinance, and upon acceptance by Lone Star Gas Company of the provisions 1,.oreof, Section II of the aforesaid captioned franchise ordinance enacted on July 20, 1982, shall be :hanged to substitute a tax, fee, or charge of three percent (3t) instead of two percent (21), as now provided in said section. The other provisions of Section II shall remain uncharged. SECTION II. The terms and provisions of this amendatory ordinance shall be deemed to be severable, and if the validity of any section, sentence, clause or phrase of this amendatory ordinance should be declared to be invalid, the same shall not affect the validity of any other section, sentence, clause or phrase of this amendatory ordinance. SECTION III. Except as heretofore and hereinabove changed and amended, the terms, provisions, conditions and requirements of the aforesaid franchise ordinance shall remain in full force and effect. SECTION IV. This amendatory ordinance shall become effective thirty (30) days after its final passage and approvals pending such ` time the full text of this ordinance shall be published one each week for three consecutive weeks in the Denton Record-Chronicle, the official newspaper of the City of Denton, Texas. Only gas sold by the Company after the effective date of this Ordinance shall be taxed at three percent (3;). The payment made for gas sales prior to the effective date of this ordinance shall remain at two percent (2;). Lone Star Gas Company shall file its written acceptance of this amendment to the franchise ordinance with the office of the City Secretary of the City of Denton within thirty (30) days after its effective date and this ordinance shall be of no force and effect if not accepted within said period. PASSED AND APPROVED on first reading this the _d:-day of 1990. i (~tir♦ ~ weWi ' I b tI° ■ f 11 PASSED AND APPROVED on second reading this the 1990. day of PASSED AND APPROVED on third reading this the I r 1990. day of { I I 14 I I BOB CASTLEBERR-Y MAYOR ATTESTt JENNIFER WALTERS, CITY SECRETARY I APPROVE AS TO LEGA Fo r DEBRA AD DRAYOVITCHL CITytATTORNEY BY r r ACCEPTED- LONE STAR GAS COMPANY, GRANTEE HYt + TITLE----- . ATTEST- J Ione'tar.2 { I PAGE 2 i i I i i -BMW j {VC'!ly ~1 1 ll CITY COUNCIL a rQs yF1 t ~v k CITY COUNCIL REPORT FORMAT TOt Mayor and Members of the city council r FROMI Lloyd V. Harrell, City Manager i f SUBJECT. Avenue E Street Right-of-Way Abandonment I RECOMMENDATIONi Approval of ordinance recommended by the Planning a Zoning Commission at their meeting of September 13, 1989 SUMMARY. Avenue E between IH35E and Eagle Drive was relocated to the west to align with Avenue E on the north side of Eagle Drive. UNT agreed to give the necessary right-of-way for the new road, provided that portion of old Avenue E adjacent to their proper'y w~.ld be abandoned. The new street has been constructed and is open to trefflc. BACKGROUNDt This section of Avenue E has been reconstructed and relocated by the City through its capital improvements program. The new alignment has made for a safer interse:tion by aligning the north and south side of Avenue E at Eagle Drive. Before these improvements were constructed the south side was misaligned which created difficult turning movemontes PROGRAMS. DEPARTMENTS, OR GROUPS AFI:ECTED. Engineering and Transportation will not have to maintain that portion of the proposed street right-of-way to be abandoned. The utilities will remain without change to their facilities. FISCAL_ IM?ACT. NO1iS 1 i t 0773E I i Y {q$, v T t r ORDINANCE NO. _ i AN ORDINANCE OF THE CITY OF DENTON, TEXAS, ABANDONING AND VACATING THAT PORTION OF AVENTIE E LOCATED BETWEEN EAGLE DRIVE AND THE NORTH BOUND SERVICE ROAD OF INTERSTATE HIGHWAY 35E AS A PUBLIC STREET! RESERVING A UTILITY EASEMENT THEREIN; AND DECLARING AN EFFECTIVE DATE. WHEREAS, the City has proposed to reroute a portion of Avenue E, a public street located within the City of Denton as shown in Exhibit "A", attached hereto; and WHEREAS, the University of North Texas, in consideration of the City of Denton constructing the new street and abandoning that portion of the existing street to be rerouted, has agreed to provide the necessary land for the new street; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINSI SECTION 1. That the 4,752.35 square feet of the public street right-of-way of Avenue E, beginning 262 feet from Eagle Drive south to the north bound service road of interstate Highway I-35, as more particularly described in Exhibit "A", attached hereto and incorporated herein by reference, is abandoned and vacated as a public street; provided, however, that there is hereby expressly reserved and excepted from vacation and abandonment for the property so described, a utility easement for the purpose of constructing, reconstructing, repairing, and maintaining underground utility and drainage lines and facilities therein. SECTION II. That by operation of law the City of Denton's property interest in the street right-of-way herein abandoned and vacated shall revert to the abutting property owner, whether one or more, and the City Denton hereby releases all claims to the use of the property for street purposes. SECTION III. That this ordinance shall becomA effective immediately upon its passage and approval. PASSED AND APPROVED this the day of , 1990. BOB CASTLEBERRY, MAYOR ~ypKS I i j l t5 1 1 a u oval trf I~ I l V k ATTEST: JENNIFER WALTERSt CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY I BY: l1aM- 59048 i I I >r j w.. Page 2 i e qq 1 CCC i ~ EXHIBIT "A" ALL that certain lot, tract, or parcel of land situated in the Eugene Puchalski Survey A-996 Denton County, Texas and being part of the existing Avenue E on August 22, 1989: COMMENCING at the northeast corner of a tract shown by deed to the City of Denton from Betty X. Millelot and recorded in Volume 418, Page 474 Deed Records of Denton County Texas; THENCE south Oo 21' 19" west with the eat line of said Millelot Tract and the east line of the existing Avenue E a distance of 260.0' to the Point of Beginning; THENCE south 00 21' 19" west with the existing east line of Avenue E a distance of 97,13' to a point in the northeasterly right-of-way line of IH3SE and in a curve to the right, whose radius is 11,309.19' and central angle is Oo 08, 52"; THENCE with said curve a distance of 19.18' to a point in a curve to the right whose radius is 301.141 and central angle is 90 36' 1211; THENCE with the last mentioned curve a distance of SO.47' to a point in 1 the existing west line of Avenue E; THENCE north 10 59' 42" east with the existing west line of Avenue E a distance of 48.61' to a point for a corner; THENCE south 890 38' 41" east a distance of 60.24' to the Place of Beginning and containing 0.109 acres of land, NOTh; Provided, however, that there is hereby expressly reserved and excepted from vacation and abandonment for the property, a utility easement for the purpose of constructing, reconstructin , repairing, and maintaining underground utility lines anifa:ilitles. li 1 0707E/9 1 ,i OEM i Ph% Minutes r, September 13, 1989 1e 11 VII. C-li. Consider a recommendation to abandon 4757.3S i square teat of Avenue I right-of-way, near the IR-35 j Service Road in exchange for 10,616,99 square Net of right-of-way from the University of North Texas, Mr. Clark stated that the Avenue E project would run from 14-35 to Eagle Drive was approved in the 1966 bond issue. NO showed the Commission a drawing of thei Proposal. The cnly change that North Texas is proposing is to add an information booth such as they have on chestnut. It will keep people from clogging up their police station Parking lot. The driveway for it is steep and difficult In cold weather. This pcojeet has a budget of about $50,000 so it is limited and cannot be wa rerouted to Avenue D at Wilshire or any of the things that North Texas had mentioned in their mascrr plan. This will be a one-lane road that will allow one line of traffic to line up directly with Avenue f. topefully, it will eliminate some of the congestion occkrring at J71 Avenue D and Cagle. The major benefit galnel will be the elimination of two 90 degree turns. People can stay on the interstate and then go down and come through. Once in plan, a determination can be made whether at not Cagle will be stopped, Moot likely it will oe stopped, of theta will be a three or four-way stop theta. He added that the project will be ready for bids in a taw weeks along with the Avenue A project wnich runs j from I8-35 to Cagle Drive. The Commission clarified how the traffic would floe with the proposed changes. Ms. Crock asked why the lane would only be one-way. Mt. Clark said there would be not benefit in allowing people to come back up the road and make a right turn onto the frontage road when all they bave to do is go down Cagle a couple of hundred feet to hit it. It would only add to the length of their trip. The information booth was only added to the plan recently. It is an effort to cooperate with North Texas. They will probably have signs directing people to it so they can get information without getting out of their Cate. They are also emphasizing the parking lot and shuttle &stvie*. The booth on Chestnut will teMain open. Mt. Cngelbcecht said that it is very important to have dead-end signs because people get lost when visiting the + University for the first time. Mf~ stoek'Sloved to tledaeand"A"ioval 4!' 043. Iedo,'Abk1j by Mt, alilbsooek and paadmoosly oarrild (I-OW VIII. Discuss the component of the strip commercial Problem. Mr. Robbins updated the Commission on the Lisaber~9 It Zoning Casa, He said that the City Council wasted the toning to be planned development, The same issues from the North Dallas RV case are present in the Lieabetget zoning case. straight zoning vs. planned development is the main issue. He read the portion about entranceways from the Denton Development Plan td the Commission and explained and compared the straight toning and planned j development processes. 1 i j , I~ 1 ? 1 {I ~r s ATTACHMENT 2 AVE* E RELOCATION M 110FEE'l L l ~ ©il J a~~®O©L~,~1JC~C~t_J ndtdrr ©IJ~L ..9~,r ® ~ I Q ~H ~ I~ mowii o, 4v f s a d®° p- t-7 W~j WAL! DAf6 8 17- f r f MYY1 1s■■■1 a 1 ~ C ~ 1 ,a • N rn ~Ryie# #0 4,0 rn rn r o *At It 1. ` tt t 0 - 4-1 e4 Y EASEMENT THE STATE OF TEXAS, S I KNOW ALL MEN BY THESE PRESENTS: COUNTY OF DENTON S i THAT The University of North Texas of Denton County, Texas, in consideration of the sum of Ten dollars and no/100 ($10.00) and other goad and valuable consideration in hand paid by the City of Denton, Texas receipt of which is Sereby acknowledged, do by t)tse presents grant, bargain, sell and convey unto the City of Denton, Texas, the free and k uninterrupted use, liberty and privilege of the passage in, along, upon and across the following described property, owned by it, situated in Dentoe County, Texas in the Eugene Puchalski Survey, Abstract No. 996, ALL that certain lot, tract or parcel of land lying and being situated in 0e City and County of Denton, State of Texas, and being part of the Eugene Puchalski Survey, Abst. No. SM and also of being part of a tract of land as conveyed from Theron J, Fouts and wife Leslie Vann Fouts to The State of Texas by deed dated September 20, 1947 and recorded in Volume 342, Page $59 of the Deed Records of Denton County, Texas, and more particularly described as follows: COfMENCIN6 at the northeast corner of the second tract described in said State of Texas Deed; THENCE south 30.08' to a point for a corner; THENCE west 86.61' to the Place of Beginning; THENCE north 880 11' 56" west a distance of 30.01' to a point for a corner; THENCE south 00 18' 09" west a distance of 130.6' to the beginning of a curve to the left, whose radius is 331.14', central angle is 350 44' 64"1 THENCE in a southeasterly direction with said curve a distance of 206.61' to a point at t angle begi lsi 0$ 24' 0 ther curve to the left whose radius Is 11,309.19' and central THENCE with said curve in a southeasterly direction a distance of 79.00' to the Mb In0ninp4of a curve to the right whose radius is 301.14' and central angle is THENCE In a northwesterly direction a distance of 267.74' to a point for a corner; THENCC north 00 18' 09" east a distance of 129.86' to the Place of Beginning and containing 10,772 square feet of land. And It is further agreed that the said City of Denton, Texas in consideration of the benefits above set out, will renove from the property above described, such fences, buildings and other rihstructions as my now be found upon said property. For the purpose of constructing, reconstructing, installing, repairing, and perpetually aintainfng street and utility facilities in, along, upon and across said premises, with the right and privilege at all tines of the grantee herein, hit or its agents, employees, workmen and representatives having ingress, egress, and regress !n, along upon and across said promises for the purpose of s ~ making additions to, improvements on and repairs to the said street and utility F easement or any part thereof. f TO HAVE AND TO HOLD unto the said City of Dorton, Texas as aforesaid for the t purposes aforesaid the premises above described. Witness ny hand this we 22 day of August A.D. 1989. , UN1 Y OF NORTH TEX j BY: C,t(~ Fred R. o e, E Y.P. Administrative Affairs' i CORPORATION ACKNOWLEDGMENT i THE STATE Of TEXAS, S j COUNTY OF S BEFORE ME, the undersigned authority, Jf on this day personalty appeared Fred R. Pole { known to me to be the person and officer whose nave 1s subse.ribed to the fl foregoini instrument and acknowledged to me that the some was the act of the said Un verslty of ~iorth Texas a corporation, and trot he executed the same as the act If such corporation for the purposes and consideration therein expressed, and in the capacity therein F stated. n GIVEN UNDER MY HAND AND SEAL OF OFFICE, This day of A t o'.,i- A.C. 1989 (L.5.1 Cf^c or tr* o MIS M/ Com:missln PublIC.'In Expires ! JJ !4014 0645E/40 0 rH 3N~ V. f({tea i~ III i rh 7. . CITY MIMMOM COUNCIL ~o~oaoo 0 ~ ao 00~a hr~ ' ~ s ti pp I I I I I I ItG00~ I E i l~ i { June 19, 1990 i i CITY COUNCIL I AGENDA ITEM l TO: MAYOR AND MEMBERS OF THE CITY COUNCIL I~ FROM: LLOYD V. HARRELL, CITY MANAGER I SUBJ: CONSIDER ORDINANCE AND ASSOCIATED CONTRACT WITH COLEMAN AND ASSOCIATES SURVEYING FOR STRAIGHT LINE AND TOPOGRAPHIC SURVEYS NEEDED TO OBTAIN EASEMENTS AND DESIGN INFORMATION FOR THE CONSTRUCTION OF THE LAKE RAY ROBERTS 60' RAW WATER LINE FROM THE PENSTOCK TO THE RAW WATER PUMP STATION AND j THE 42' RAW WATER LINE FROM THE RAW WATER PUMP STATION TO THE NEW WATER TREATMENT PLANT. i i RECOMMENDATION: The Public Utilities Board, at their meeting of May 23, 19900 recommended to the City COLIRCil approval of subject contract for an amount not to exceed $12,000. j SUMMARY: I The contract provides for necessary surveying services to obtain a sixty foot permanent utility easement and boundary and topographic information for design of the 60' and 42' raw water lines. This is a maximum fee contract with an amount not to exceed $12,000 with a contract completion time of 45 days after acceptance of contract. This contract is critical for Freese 6 Nichols to continue with certain phases of design. E BACKGROUND: i i The Lake Ray Roberts Water Treatment Plant project consists of four elements: 1. Water Treatment Plant ; 2. Transmission Main 3. Booster Station 4. Distribution System Connection The 1989 Forecast indicates the project is needed by May 1, 1993. 6754Utl9 t a ' rJ~ly 1 , r t ! Page 2 i A contract for the detailed design phase of the Lake Ray Roberts Water Treatment Plant was awarded in February 1990. A contract for design of the Hartlee Field Booster Station was awarded in November 1989. Freese 6 Nichols is prepared to proceed with yi! Amendment No. 2 to the original contract for modifications specified in the recent "Letter of Intent" between the City Council and the neighbors. The City has begun to contact property owners and obtain a contract for surveying to secure easements for the transmission main. Public Works Engineering has been provided a notice to proceed on the distribution system connection. Soil investigation has begun on the water treatment plant site and will soon begin on the booster pump site. To avoid a 15% mark-up of $1,800 by the engineering consultant, the City is contracting directly with surveyors and testing laboratories. FISCAL IMPACT: I The contract amount of $12,000 is approximately 0.1~ of estimated construction cost. A 15% mark-up of $1,800 is avoided by contracting directly for services. See Exhibit II, "Fund Analysis". PROGRAMS, GROUPS OR DEPARTMENTS AFFECTED: Citizens of Denton, Denton Municipal Utilities, Bill Coleman, Leg,il Department, Freese 6 Nichols, Inc.. Respectfu submitted, Lloy Harrel City Manager Prepared/Ap oved by: R. E, Nelson, Executive Director of Utilities f Exhibit I: Contract 1I: Fund Analysis III: Location Map IVI CIP backup sheet V: Ordinance VII Minutes of PUB Meeting of 5/23/90 6754U:20 f Ole- ; . 1 ORDINANCE NO. AN ORDINANCE AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH COLEMAN AND ASSOCIATES SURVEYING FOR FIELD SURVEY AND DATA COLLECTION SERVICES RELATING TO THE CONSTRUCTION OF PUMP STATION AND A FORTY-TWO INCH (4211) WATER TRANSMISSION LINE; AUTHORIZING THE EXPENDITURE OF FUNDS THEREFOREt AND PROVIDING AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That the City Manager is authorized to execute a ' contract with Coleman and Associates Surveying for field survey and data collection services relating to the construction of pump station and a forty-two inch (4211) water transmission line under the terms and conditions contained within said contract, a copy of j which is attached hereto and made a part hereof. j SECTION II. That the City Council hereby authorizes the expenditure of funds not to exceed Twelve Thousand ($12,000) Dollars in exchange for the services required pursuant to the Contract. SECTION III. That this ordinance shall become effee.cive ` immediately upon its passage and approval. PASSED AND APPROVED this the day of , 1990. I BOB CASTLEBERRY, MAYOR ATTESTt JENNIFER WALTERS, CITY SECRETARY r i BY$ APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY I . BY: i Ile- nu y jr.r.o..• a r s a k STATE OF TEXAS ) t COUNIR OF DENTON ) i THIS CONTRACT is made and entered into by and between the City of Denton, a Municipal Corporation with its principal place of business j located at 215 E. McKinney St., Centon, Texas (hereinafter referred i to as "CITY") and Coleman and Associates Surveying of Denton, Texas (hereinafter referred to as "CONSULTANT"). 1. PURPOSE The purpose of this contract is to state the terms and , conditions under which CONSULTANT shall provide field survey and data collection services in connection with the design and construction of j the PUMP STATION at Ray Roberts Lake dam and the RAW WATER ! TRANSMISSION LINE between Ray Roberts Lake dam and the Main Treatment facility on McReynolds Road, as met forth in Exhibit "A" attached hereto and made a part hereof. 2. DESCRIPTION OF SERVICES ! CONSULTANT's services hereunder shall include, but shall not be limited to, the followings A. CONSULTANT shall perform all the services as set forth in Exhibit "A" hereto in accordance with Manual of Practice for Land Surveying in Texas as adopted by the Texas Society of Professional Surveyors (1988 Revised Seventh Edition approved October 1988). B. CONSULTANT shall work closely with the Engineering J Administrator and perform the related tasks required by CITY in order to fulfill the purposes of this Contract, including work coordinated under the terms of the contract between the City of Denton and Freese 6 Nichols of Fort Worth, Texas (hereinafter referred to es "ENGINEER") or other Consultants as authorized by CITY. C. CONSULTANT shall deliver all date, reports and documents which result from its services to CITY or other designated party in such form as is satisfactory to CITY. The prime contact for CITY in all matters related to the performance of the provisions of this contract shall be: Lee Allison Engineering Administrator City of Deaton 901 A Texas St. Denton, Texas 76201 L 1 .!L I S Y 1 ~ + t P 3. PERFORMANCE OF SERVICES f A. CONSULTANT and its employees or assoclates shall perform y all the services under this Contract. CONSULTANT represents that all its employees or associates who perform services under this Contract shall be fully qualified and competent to perform the services described in Section 2. B. CONSULTANT intends to retain Subconeultants to assist by providing technical expertise in the areas of Global Positioning Systems (GPS) control and electronic date collecting and transfer. COLEMAN d ASSOC. SURVEYING will maintain responsibility for, and i complete control over, the project and the resulting information. Copies of Subconsultant Agreements will be provided to CITY. 4. TERM The term of this Contract shall begin on the date the contract is accepted by CITY. CONSULTANT understands and agrees that time is of the essence. Reports and date for each parcel shall be delivered to CITY as completed. All services, written reports and other data are to be completed and delivered to CITY within forty five (45) days after acceptance of this contract. An extension of time, based r?on good reasons presented by CONSULTANT may be granted by CITY. 5. PAYMENT FOR SERVICES A. Payment for the services outlined under the scope of work shall be for productive time actually spent on the project by personnel on the basis of hourly rates set forth in Exhibit "B", plus direct non-labor expenses times a multiplier of 1.0, plus sub- contract and other outside services times a multiplier of 1.15 with the maximum compensation not to exceed twelve thousand ($12,000) dollars. Consultant shall submit itemized monthly statements for services, expenses and outside costs incurred. CITY shall make payments in the #mount shown by CONSULTANT'S monthly statements based upon the documentation submitted. Nothing in this section shall require city to pay for any work which is unsatisfactory as reasonably determined by the Executive Director of Utilities or which is not submitted in compliance with the terms of this Agreement. Progress payments to CONSULTANT will be made within twenty one (21) 0 days after receipt of invoice to CITY for services rendered by CONSULTANT, provided the said progress invoices are delivered at least thirty (30) days apart. The final payment due CONSULTANT hereunder will not be paid until the date and documents have been received and approved by CITY and will be made within thirty (30) days after receipt of the final Invoice. B. "Sub-Contract Expense" is defined as the expense that is j incurred by CONSULTANT in employment of others in outside firms for E services in the nature of CPS control, electronic data transfer, utility location and similar services that are not Included in the 3aaic Services. 2 i C. "Direct Non-Labor Expense" to defined as that expense for any assignment incurred by the CONSULTANT for supplies, transportation and equipment, travel, communications, subsistence and lodging away from home and similar incidentals in connection with that assignment. 6. CHANCE IN SCOPE CITY may request, from time to time, changes in the scope or focus of the activities, conducted or to be conducted by CONSULTANT pursuant to this Contract. Any such change from the scope of services set out in Section 2 shall be mutually agreed on by the parties hereto in writing and only by amendment •o the agreement. Any change which will cause the actual payments to CONSULTANT to exceed the maximum amount stated in Section S shall be submitted to i CITY and approved in writing and in accordance with current State and Local laws prior to commencing with the work. 7. CONFIDENTIAL WORK No reports, information, project evaluation, project designs, data or any other documentation developed by, given to, prepared by or assembled by CONSULTANT under this Contract shall be disclosed or made available to an individual or organization by CONSULTANT without the express prior written approval of CITY. 8. OWNERSHIP OF DOCUMENTS Upon acceptance or approval by CITY, all information and other data, given to, prepared or assembled by CONSULTANT under this Contract, and any other related documents or items shall become the sole property of CITY and shall be delivered to CITY. CONSULTANT will retain copies of all documents for its files. 9. INSURANCE REQUIREMENTS CONSULTANT shall procure, pay for, and maintain during the term of this Contract, with a company authorized to do business in the State of Texas and acceptable to CITY, the minimum insurance coverage contained to Exhibit "C" attached to and made part of this Contract. 10. INDEMNITY CONSULTANT agrees to defend, indemnify and hold CITY, its officers, agents and employees, harmless against any and all claims, lawsuits, judgments, costa and expenses for personal injury (including death), property damage or other here for which recovery of damage is sought that may arise out of or be o.castoned by CONSULTANT's intentional or negligent breach of any of the terms or provisions of this Contract, or by Any other negligent act or omission of CONSULTANT, its cfficers, agents, associates, or employees in the performance of this Contract. The provisions of this paragraph are solely for the benefit of the parties hereto and not intended to create or grant any rights, contractual or otherwise, t4 any other person or entity. 3 10 1 a MAI i r 1{[`f J W~ r r• i 11. COMPLAINTS Pursuant to Section 29 of the Land Surveying Practices Act of i 1979, the following information is made a part of this contracts The Taxes Board of Professional Land Surveying (TBPLS) 7703 N. Lamar 0304, Austin, Texas 78752, Telephone (512) 452-94270 has jurisdiction over licensing of Land Surveying. Any unresolved complaints about surveying services should be forwarded to the above address. 12. RIGHT OF REVIEW AND AUDIT CITY may review any and all of the services performed by 41 CONSULTANT under this Contract and is hereby granted the right to audit, at its election, all of CONSULTANT'S records and billings relating to the performance of this Contract. CONSULTANT agrees to retain such records for a minimum of three (3) years following completion of this Contract. 13. GIFT TO PUBLIC SERVAK A. CITY may terminate this Contract immediately if CONSULTANT Eas offered, conferred, or agreed to confer any benefit upon a City i of Denton employee or official that the City of Denton employee or official is prohibited by law from acceptinE. B. For purposes of this section, "benefit" meats anything reasonably regarded as economic advantage, including benefit to any other person in whose welfare the beneficiary is interested, but does not include a contribution or expenditure made and reported in accordance with law. C. Not withstanding any other legal remedies, CITY may require CONSULTANT to remove any employee of CONSULTANT from the Project who has violated the restrictions of this section or any similar state or federal law, and obtain reimbursement for any expenditures made to CONSULTANT as a result of the improper offer, agreement to confer, or conferring of a benefit to a City of Denton employee or official. 14. NONDISCRIMINATION As a condition of this Contract, CONSULTANT covenants that CONSULTANT will take all necessary actions to insure that, in connection with any work under this Contract, CONSULTANT, and his associates, will not discriminate in the treatment or employment of any individual or groups of individuals on the grounds of race, color, religion, national origin, age, sax, or handicap unrelated to job performance, either directly, indirectly or through contractual ti. or other arrangements. In this regard, CONSULTANT shall keep, retain and safeguard all records relating to thi. Contract or work performed hereunder for a minimum period of three (3) years from final Contract 4 s s~ if I ~M g r completion, with full access allowed to authorized representatives of CITY, upon request, for purposes of evaluating compliance with this and other provisions of the Contract. 15. CONTRACT PERSONNEL i This Contract provides for personal or profes I nal s rvices, and CONSULTANT shall not assign this Contract, in w~to~a or yin part, without the prior written consent of CITY. 16. TERMINATION Either CITY or CONSULTANT may terminate this Contract upon fifteen (15) days written notice to the other party with the understanding that all services being performed under this Contract shell cease upon the date specified in such notice. CONSULTANT shall invoice CITY for all services completed and shall be compensated in accordance with the terms of this Contract for all services performed by CONSULTANT prior to the date specified in such notice. 17. NOTICES All notices, communications, and amendments required or permitted under this Contract shell be personally delivered or mailed to the respective parties by depositing same in the United States mail, postage prepaid, at the addresses shown below, unless and until thehefollowing addresses. SaMailed inotices rshall be deemed hcommunicated as of five days after mailing. If intended for CITY, tot city Manager City of Denton 215 E. McKinney ` Denton, Texas 76201 If Intended for CONSULTANT, tot Wm. M. Coleman Presideut Coleman & Associates Surveying P.O. Box 686 Dentoa, Texas 75202 18. INDEPENDENT CONTRACTOR In performing services under this Contract, the relationship between CITY and CONSULTANT is that of independent contractor, and CITY and CONSULTANT by the execution of this Contract do not change the independent status of CONSULTANT. No term or provision of this Contract or act of CONSULTANT in the performance of this Contract shall be construed as making CONSULTANT the agent, servant, or employee of CITY. S 1 ,f IJI i r : J 1 w 1 19. VENUE The obligations of the parties to this Contract are performable in Denton County, Texas, and if legal action is necessary to enforce same, exclusive venue shall lie in Denton County, Texas. 20. APPLICABLE LAWS This Contract is made subject to the provisions of the Charter and ordinances of the City of Denton as amended, and all applicable State and Federal laws. 21. GOVERNING LAW , This Contract shall be governed by and construed in accordance with the laws and court decisions of the State of Texas. 22. LEGAL CONSTRUCTION 1 In case any one or more of the provisions contained in this Contract shall for may reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall cot affect any other provision thereof and this Contract shall be considered as if such invalid, illegal, or unenforceable provision had never been contained in this Contract. j 23. COUNTERPARTS 4I This Contract may be executed in any number of counterparts, each of which shall be deemed an original and constitute one and the I $ass instrument. 24. CAPTIONS The caption to the various clauses of this Contract are for informational purposes only and shall not alter the substance of the terms and conditions of this Contract. 25. SUCCESSORS AND ASSIGN This Contract shall be binding upon and inure to the benefit of the parties hereto and their respective heirs, executors, I administrators, successirs and, except as otherwise provided in this Contract, their assigns. 26. ENTIRE AGREEMENT This Contract (consisting of pages 1 thru 12 inclusive) elibodies the complete agreement of the patties harato, superseding all oral or written previous and contemporary agreements between the parties and relating to matters in this Contract, and except as otherwise provided herein cannot be modified without written agreement of the parties to be attached to and made a pert of this Contract. 6 ~J FF EXECUTED this the day of , 19901 by CITY, signing by and through ita duly authorized official and by CONSULTANT, acting through its duly authorized official. y 1 CONSULTANTS CITY: Coleman and Assoc. Surveying City of Denton Wm. M, Coleman President by: by: t I f I I I i I i y I S i - i tI y +i { ~ F i t P EXHIBIT A SCOPE OF SERVICES TO BE PROVIDED COLEMAN 6 ASSOC, SURVEYING (hereinafter referred to as "CONSULTANT") shall provide professional lend surveying services to the CITY OF DENTON (hereinafter referred to as "CITY") in connection with the design and construction of a Water Treatment Facility and eao Transmission Line from Ray Roberts Lake to the proposed Booster Pump Station near Hartlee Field Road. This work will be done in conjunction with other services performed by CONSULTANT on this project in the past or future under other agreements. i This Exhibit is intended as in attachment to the Contract to Provide ' Professional Services between CITY and CONSULTANT (the "Contract") and covers work on the Pump Station at Ray Roberts Lake dam, the Raw Water Transmission line to the Regional Water Treatment Facility on McReynolds Road and design site work at the Treatment Facility. The "Basic Services" are as followsi 1. Stake preliminary centerline (baseline) for the Raw Water Transmission line from the proposed Pump Station near the Ray Roberts outfall structure to the Treatment Plant site on McReynolds Road. 2. Provide topographic date covering the existing structures at Ray Roberts outfall, the proposed Pump Station site, the Raw Water line route and the Treatment Plant site, 3. Provide boundary information along with a description of the proposed easement across the Corps, of Engineers lands traversed by the Raw Water line. 4. Coordinate the establishment of Global Positioning System (GPS) control and monumeatation and adjusting data between the different base datums and phases of the entire project. One permanent GPS monument will be set on the Main Treatment Plant site at the location approved by the City. The topographic information to be used for the design portion of the project will be provided in accordance with the following recommended sptelficationer 9 MIMI ` t { j The survey requirements for the 42-inch water line from the Lake Ray Roberts water Pump Station to the Water Treatment plant are as follows, Coleman & Associates shall furnish the City the survey data in an electronic note format on an AUTOCAD diskette. We request that the survey electronic notes tie the various objects to left or right of the survey baseline stationing, and thatthehsurvey baseline follow the approximate alignment of the proposed water line as closely as posBible. The survey information to bo tied horizontally and vertically in listed as follows, + , Hoxizontal Ties Items Vertical Data Required 1. Survey Baseline (Bearings, 1, Distances, p,i,s), Grad shots 8 1 foot stations and at t major breaks greater than 2 feet between stations. Two benchmarks spaced along survey route. 2, Fenpes (note type). 2, Not Applicable (N/A), ` Road/Street Crossing 3, arnd shots at R.O.W.'s, (note type and width FA ditches, and edge of pavement & R.O,W,), of pavement, 4• Existing structures that 4. Top and toe of structure. may affect construction I (i.e., bridges, piers, f abutments slope 11 protection, etc.), a 9 7 7 pug... r . s 5. Existing utilities to S. Some utilities will include, but not limited toi require being exposed. a. Underground and a. N/A 1 overhead telephone. b. Underground and b. N/A overhead electric. i c. Underground cable c. N/A l vision. I d. Gas and petroleum d. Site and top of pipe II pipelines. Note contact info. if available. e. Water lines. e. Size, type and top of pipe f. Wastewater collection f. Top, F/L's in man- lines (manholes), if holes line size any. type of pipe 1 9. Culverts. 9. F/L's, size and type h. Water valves, clean-outs, h. Top of operating blow-offs, airvalves. nut, top of cover, size t i. Street lights. L. N/A c ;I Angle of intersection of utility with survey baseline should be noted. ` 6. Ties to roadways, edge of 6. N/A I pavements, paralleling f survey baseline. 7. Trees and scrubs larger 7. N/A than 6 inches in diameter. 8. Water maters, water wells, S. N/A I J septic tanks, lateral 1 lines and fire hydrants. 9. Driveways, sidewalks (note 9. N/A width and type). ` J I 10 t EXHIBIT B RATE SCHEDULE (EFFECTIVE: JANUARY 10 1990) FIELD CREWS: (Fully equipped with customary supplies and materials) One Ilan (with Truck) $ 40.00 per hour %goof Two Kan Crew $ 65.00 per hour Three Man Crew $ 90.00 per hour j four Man Crew - One Truck $ 95.00 per hour - Two Trucks $115.00 per hour OFFICE: Drafting, Calculations, Research, etc. $ 30.00 par hour Typing, Note Reduction, General $ 22.50 per hour CAD Computer time $ 25.00 per hour Reg. Professional Land Surveyor $ 50.00 per hour Reg. Professional Engineer $ 55.00 per hour Prof. Expert Witness in Court $ 75.00 per hour 1 DRIVE TIM (as required if over 1 hour round trip) k Two Man Crew $ 45.00 per hour Ei Three Man Crew $ 55.00 per hour { DIRECT EXPENSES: (As defined in Section 5) Actual coat times a multiplier of 1.00 SUB-CONTRACT EXPENSES: (As defined in section 5) Actual cost times a multiplier of 1.15 i NOTE: Time charged to the project will be billed at the above rates. j This includes productive time spent which affect@ the outcome of the 1 project. Time spent on in-house administrative procedures connected with the project tasks is not chargeable at the above rates. Time spent accumulating and preparing non-technical information required for the ` project is chargeable. J ~ 1JiJ1 ' I I I I If I i s I EXHIBIT "C•• , C E R T I F I C A T E O F I N S U R A N C E DATEI 03/21/90 'J' r• ''re ODUM J MS MTIr1CATE ]S ISSLMO AS A JIA"Ut or swowArI0N OILY AND commit I k J NO MINK UPON THE MYtFICAM WIN. M. 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I i I I AUfoollIni UAILUTY I t r ! t f I I I I t 1 I CIL I I 100 I I J I A I W ANY AUM I rCMAMIM 101/2LP0 1 01/22/91 r -I ---I 1 1 I l l Al DIM AM" f f 1 I MILY MMIY I I I ~ I I I I SLTtD" AM I I I I (PINK PON I I I I' 1 1 tM MAM AM I 1 t 1--l -I t I f 00 IOIFOI/r WIGS 1 I I I IoofLY OKAY I I I I 1 1 1 DOWN UA11UTY I I I I (PINK AM141141 T I 1 I 1 f I f i I 1 t ! t I I I 1 J I I r►ItlNTY I I I I I I I I I IAIMt; I S f 1 1 1DC. LIMLITY I I I I I MOJI OCC%MM CL I AIt1IMN I I I J tPi"A" ►NM I I 1 I I I !f 1 13 01 "401 Won" f I I I 1 1 1 I I I 1 f J ITATIffm I I 1 IMe"I coveMTnN 1 TS wwk CeyenfNlln! I i J I AIM 1 Ae11JIA1/ It IM I I I I I ISAN ACCT IPM 1 I I YMLONNSI LYJ LM I Cwt to re 11 N1 I I f I I fDt1M1E-10.ICY Low$ I I I ! f I f I i t/iSOItI•dCTI MLOYEE)I 1 ! Olltll f I I_ 1 J 1 1 1 I I f I f 1 J e ! 1 I 1- I J I DIIrASTTrON OF oroanONln.oanols/L,eaa.csisulA.:Trail I I Nelnlienll LIIIt 11ty +ElJatIM 10t J I I i ! I Ierw CMttrtCATA 41.11111 aawee~ ~ffiw OWRTLATION ee i I MU AW a ft was HOME PWCIU K WO" WM tl~ No I I My N "Au" 1 PHATION OAM 11!190/1 M IMAM M WAW WILL 01124100 f0 WAL I I III I ItMI" I so DAYS WIt M WTMt TO M CgTatOATA NRAa WAN To "It I I 8en1eJ1 TA 111201 I Lfrr IV? FAILM f0 MAX SUM NOTICE SM4L tNOM NO OILIMTM N t I I LIAI~LM OF 4W KIM UPON Tlt COMAMye ITS AM M N DORIIJbITATIML I I 1..__.__..._.__. f I ALMAttrs J1IP2t ArI1A I r I t s LAXE RAY ROBERTS WATER TREATMENT PLANT PROJECT WATER TREATMENT PLANT AND RAW WATER PUMP STATION PHASE II (DETAILED DESIGN) CIP No. 89-WP 0460-02 FUND ANALYSIS FUND SOURCE (X $10000) - 89-WP 0460-01 11,103 TOTAL FUNDS 11,103 EXPENDITURES SITE 1 SOIL INVESTIGATION (FINAL) 7.6 SITE AQUISITION (FINAL) 337.1 SITE BOUNDARY' (FINAL) 2.8 SITE TOPO (CONTRACT) 8.6 SITE PLATTING (CONTRACT) 4.0 SUB-TOTAL 380.1 ENGINEERING PH It PRELIMINARY ENGINEERING (CONTRACT) 345.3 DETAILED DESIGN/HID (CONTRACT) 481.4 GEOTECHNICAL INVESTIGATION (ESTIMATED) 9 1.0 I SURVEYING (PROPOSED) CONSTRUCT;ON (ESTIMATED) -71700_0- II I SUB-TOTAL -8:548.6- I 8,918.7 TOTAL EXPENDITURES AMOUNT OVER/(UNDER) BUDGET (2,174.3) 1 BUDGET TRANSFERS NONE i 1 AMOUNT OVER/(UNDSR) REVISED BUDGET N/A f j ; j EXHIBIT II I f I 1 (1 ~Ffd.' /r 1 a 1 v ' IPA k . ' I ' ~ ~ • IY~ ~ S r • LAKE " 1. RAY ROBERTS ~°~`f''• 1y, ~ • , •r • Nrr i w ATIA ~~AK! MAY ROURTf • ~1 y WNT PLANT too" 11~ V ~ l TRAUSM~S510 ~•I 1V ~ • j ` 1 1r Sri 1~ M mom t. k ~ ■~Ift~YAil i 1 ~ y. •rnH ~ 1 ter, I I'.I r N I' r 00 . 1 1 46 % I F . ` MIA RATION/' • ~ ~ , ~ IIMN lk/ DEN ON i EXHIBIT III C■■yl I~ fi CITY OF OENTON a> UTILITY DEPARTMENT' 1 CAPITAL IMPROVEMENT PROJECTS YEAR/DEPT 6 CIP NUN: 89-WP 0460-1 ESTIMATED COSTi $10,416,000 PROJECT TITLE: RAY ROBERTS WTP i RAW WATER FACILITIES PRIORITY: Must X Need Should TYPES Repair/Repl Now/Copt X Upgrade Vehicle EVALUATION CRITERIA TOTAL: 100 F DESCRIPTION: This project would provide for the design, construc- tion and inspection of the new raw water pumping facilities and the new 10HO Ray Roberts Water Treat- BENEFITS: Mont Plant. COST CALCULATION: Per Freese and Nichols Preliminary Estimate rUNDINO REOUIRENENTS: (Per-cent expenditures by month) lot 0 2nd 0 3rd 0 4th 0 Sth 0 6th 0 7th 0 8th 0 9th 0 10th 0 11th 1 12th 1 13th 2 14th 2 13th 2 16th 2 17th 2 11th 2 19th 2 20th 2 21st 2 22nd 3 23rd 3 24th 2 25th 3 26th 3 27th 4 28th 4 29th 4 30th 4 31st 4 32nd 3 33rd 4 34th 3 35th 3 36th 3 TOTAL 1ST YR 2 1 $208320 TOTAL 3RD YR 42 1 $4379202 TOTAL 2100 YR 26 1 $2700261 SUB TOTAL 70 1 $7267783 j 4TN YEAR CONTI" 01t {1 TYPE MOINOs jDollars) FOLLOWING PAGINAITION MAP Bond 7813000 Rav 0 AIC 0 0th 2603000 DATES:iMonth/Year) Est Act Encumbered 1/90 Eng start 2/40 Const Start 3/91 Coast Capte 3/93 i : - - - - e an me: Ih DEDICATED TO QUALITY SERVICE tXMISIT IV I i MIX 4s WZITY OF DE14TON UTILITY DEPARTMENT CAPITAL IMPROVEMENT PROJECTS r YEAR/DEPT i CIP NUM, 89-WP 0460-1 ESTIMATED COST, $10,4160000 _ :PROJECT TITLE, RAY ROBERTS WTP i RAW WATER FACILITIES PRIORITY, Must x Need Should TYPt, Repair/Repl New/Cant X Upgrade Vehicle EVALUATION CRITERIA TOTAL, 0 J DESCRIPTIONr This project would provide for the design, construe- 71 tian and inspection Of the new raw water pumping facilities and the new 10NO Ray Roberts Water Treat- BENEFITS, sent Plant. i COST CALCULATION, Per Freese and Nichols Preliminary estimate 1 FUNDING RSOUIRSMSNTS, (Ptr-cent expenditures by month) 37th 3 38th 3 39th 3 40th 3 41st 3 42nd 3 43rd 3 44th 3 45th 3 46th 3 47th 0 48th 0 I j TOTAL 4TH YR 30 1 $3124800 SUS TOTAL 30 1 $3124800 ORAND TOTAL 100 1 810416000 TYPS FUNDING: (Dollars) LOCATION MAP Bond 7813000 Rev 0 AIC 0 0th 2603000 DATtS,(Nonth/Ytar) Set Act Sncuaberod 1/90 tnq Const tstart 32/94 /91 s Const Copts 3/93 CONKZKS1 4 Cs\30-00-00\30-06-41.110K1 act and Times 3/15/89 1 10403 DEDICATED TO QUALITY SERVICE F! Kf.. f F ~R EXCERPT PUBLIC UTILITIES BOARD MINUTES MAY 23, 1990 8, CONSIDER CONTRACT WITH COLEMAN AND ASSOCIATES SURVEYING FOR STRAIGHT LINE AND TOPOGRAPHIC SURVEYS NEEDED TO OBTAIN BASEMENTS AND DESIGN INFORMATION FOR THE CONSTRUCTION OF THE LAKE RAY ROBERTS 60" RAW WATER LINE FROM THE PENSTOCK TO THE RAW WATER PUMP STATION AND THE 42" RAW WATER LINE FROM THE RAW WATER PUMP STATION TO THE NEW WATER TREATMENT PLANT. Ham reviewei this item with the Board stating that in November 1989 a contract for design of the Hartlee Field Booster Station was awarded to Freese and Nichols, Inc. In February 1990 a contract for the detailed design phase of the Lake Ray Roberts Water Treatment Plant was awarded to Freese and Nichols, Inc. Thereafter, a "Letter of Intent" between the City Council and the neighbors was established. Amendment No. 2 to the original contract represents the modifications specified within the "Letter of Intent". The subject contract will meet new requirements for surveying for boundaries and topography information to obtain a 60' permanent utility easement plus boundary and topographic information for design of the 60" and ' 42" raw water lines and represents a 12,000 increase in the i original contract represented by Amendment 2 to the original contract, Thompson asked if the City will lose money by having two separate contracts. Ham stated no, that the consultant fees are the same per hour per day on both projects. Allison stated having two separate contracts will also give the city better control of the engineering process. Thompson made a motion to recommend to the City Council approval of $12,0001 Second subject cChew. All contract ayein an s* no nays, amount carried. 6775Ut8 I I i ne~ ; 1 t CITY COUNCIL mal LLLI. IzEr M 2. i I 0000 c rSCT p v 4 a ~oQCOCC ~ If ~ I r r i June 19, 1990 CITY COUNCIL AGENDA ITEM i T0: MAYOR AND MEMBERS OF THE CITY COUNCIL f FROM: Lloyd V. Harrell, City Manager SUBJ: CONSIDER ORDINANCE AND ASSOCIATED CONTRACT WITH COLEMAN I AND ASSOCIATES SURVEYING FOR STRAIGHT LINE AND TOPOGRAPHIC i SURVEYS NEEDED TO OBTAIN EASEMENTS AND DESIGN INFORMATION FOR ThE CONSTRUCTION OF THE LAKE RAY ROBERTS 36' TRANSMISSION MAIN FACILITY, j RECOMMENDATION: The Public Utilities Board, at their meeting of May 230 1990, recommended to the City Council approval of the contract for an amount not to exceed $82,000. SUMMARY: The contract provides for necessary surveying services to obtain fifty foot permanent utility easements and boundary and topographic ii,formation for design of the 36' transmission main facility, This is a maximum fee contract with an amount not to exceed 582,000 with a contrt:t completion time of 180 days after acceptance of contract. This contract is critical for Freese & Nichols to continue with certain phases of design. BACKGROUND: ` The Lake Ray Roberts Water Treatment Plant project consists of four elements: 1. Water Treatment Plant 2. Transmission Main 3. Booster Station 4, Distribution System Connection ` The 1989 Forecast indicates the project is needed by may 1, 1993. i 6754U:22 w 1 page 2 Booster Station was contract for design of the Free1e a& Field is prepared to awarded in November 1989- proceed with Amendment No. the o recent r"Lettercoofraintent" modifications specified in has between the City council awn rthtoneighbereasemeThe ntscfor the begun to contact prPUblic Works Engineering has been provided transmission main. begun on ithe watern treatmentoplantisite ,he dstbutio ti Sonotice iro investigation proceed has for site. will soon begin on the booster pump te. a 15% mark-up of $12,300 bi the engineering consul avoid the City is contracting directly with surveyors tant, and testing laboratories. FISCAL IMPACT: 1,98 of The contract amount of $82,000 is approximately k- the up. estimated construction cost. 12n300 ctin g consultant nt with $12 surveyor will save the City See Exhibit II, "Fund Analysis" for further information. PROGRAMS, GROUPS OR DEPARTMENTS AFFECTED: Hill Coleman, Citizens of Denton, Denton Municipal utilities, Legal Departments Freese 5 Nichols, Inc. submi d, Respect ly i . Loyd Harrell I City Manager { ' prgp red/?cp v by' R E. Nelson, xecutive Director of Utilities 1 Exhibit II: Contract Fund Analysis III: payment Schedule IV. 1990eCIPLDetailnSheet VI: ordinance VII: Minutes of PUB Meeting of 5/23/90 r 6754U:21 L S 1 po d { o- i' ORDINANCE NO. AN ORDINANCE AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH COLEMAN AND ASSOCIATES SURVEYING FOR FIELD SURVEY AND DATA COLLECTION SERVICES RELATING TO THE CONSTRUCTION OF PUMP STATION r AND A THIRTY-SIX INCH (368') WATER TRANSMISSION LINE; AUTHORIZING THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That the City Manager is authorized to execute a contract with Coleman and Associates Surveying for field survey and da.:a collection services relating to the construction of pump station and a thirty-six inch (3611) avatar transmission line under the terms and conditions contained within said contract, a copy of which is attached hereto and made a part hereof. 9 ION II_. That the City Council hereby authorizes the F expenditure of funds not to exceed Eighty-Two Thousand ($82,000) Dollars in exchange for the services required pursuant to the Contract. SECTION III. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of , 1990. BOB CASTLEBERRY, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY., APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY BY., ( 1 f F~ r STATE OF TEXAS ) 1 COUNTY OF DENTON ) C THIS CONTRACT is made and entered into by and between the City of 1p Denton, a Municipal Corporation with its principal place of business located at 215 E. McKinney St., Denton, Texas (hereinafter referred to as "CITY") and Coleman and Associates Surveying of Denton, Texas i (hereinafter referred to as "CONSULTANT"). 1. PURPOSE A The purpose of this contract is to state the terms and conditions under which CONSULTANT shall provide field survey and data collection services in connection with the design and construction of the TREATED WATER TRANSMISSION LINE between the Main Treatment facility on McReynolds Road and the Booster Pump facility near Hartlee Field Road, as set forth in Exhibit "A" attached hereto and made a part hereof. 2. DESCRIPTION OF SERVICES CONSULTANT's services hereunder shall include, but shall not be limited to, the following., A. CONSULTANT shall perform all Exhibit "A" hereto in accordance with tManuel vofePractice for Land Surveying in Texas to adopted by the Texas Society of Professional Surveyors (1988 Revised Seventh Edition approved October 1988). .B. CONSULTANT shall work closely with the Engineering Administrator and perform the related tasks required by CITY in order " to fulfill the purposes of this Contract, Including work coordinated under the terms of the contract between the City of Denton and Frcesa 6 Nichols of Fort Worth, Texas (hereinafter referred to as "ENGINEER") or other Consultants as authorized by CITY. 1 C. CONSULTANT shall deliver all date, reports and documents which result from its services to CITY or other designated party in such fora as is satisfactory to CITY, The print contact for CITY in all matters related to the performance of the provisions of this contract shall Des Lee Allison Engineering Administrator City of Denton 901 A Taxes St. Denton, Texas 76201 1 1 I I J i FNtl~ F S } y. ]1 Y 3. PERFORMANCE OF SERVICES A. CONSULTANT and its employees or associates shall perform i all the services under this Contract. CONSULTANT represents that all its employees or associates who perform services under this Contract shall be fully qualified and competent to perform the services described to Section 2. nx B. CONSULTANT intends to retain Subcansuktanta to assist by providing technical expertise in the areas of Global Positioning Systems (GPS) control and electronic date collecting and transfer. COLEMAN 6 ASSOC. SURVEYING will maintain responsibility for, and complete control over, the project and the resulting information. Copies of Subconsultant Agreements will be provided to CITY. 4. TERM The term of this Contract shall begin on the date the contract is accepted by CITY. CONSULTANT understands and agrees that time is of the essence. Reports and data for each parcel shall be delivered to CITY as completed. All servlces, written reports and other date are to be completed and delivered to CITY within one hundred eighty (180) days after acceptance of this contract. An extension of time, based upon good reasons presented by CONSULTANT may be granted by CITY. 5. PAYMENT FOR SERVICES A. Payment for the services outlined under the scope of work shall be for productive time actually spent on the project by personnel on the basis of hourly rates set forth In Exhibit "B", plus direct non-labor expenses times a multiplier of 1.0, plus sub- contract and other outside services times a multiplier of 1.15 with the maximum compensation not to exceed eighty two thousand (=821000) dollars. Consultant shall submit itemized monthly statements for services, expenses and outside costs incurred. CITY shell make payments in the amount shown by CONSULTANT'S monthly statements based upon the documentation submitted. Nothing in this section shall requite city to pay for any work which is unsatisfactory as reasonably determined by the Executive Director of Utilities or which is not submitted in compliance with the terms of this agreement. Progress payments to CONSULTANT will be made within twenty one (21) days after receipt of invoice to CITY for services rendered by 3 CONSULTANT, provided the said progress invoices are delivered at least thirty (30) days apart. The final payment due CONSULTANT hereunder will not be psid until the data and documents have been received and approved by CITY and will be made within thirty (30) days after receipt of the final invoice. S. "Sub-Contract Expense" is defined to the expense that is incurred by CONSULTANT in employment of others in outside firms for services in the nRture of CPS control, electronic data transfer, I utility location and similar services that are not tacluded in the j Basic Services. i 2 Ole- l~. r !I fI i Y C. "Direct Non-Labor Expense" is defined as that expense for any assignment incurred by the CONSULTANT for supplies, transportation and equipments travel, communications, subsistence and lodging away from home and similar incidentals in connection with i that assignment. 6. CHANCE IN SCOPE CITY may requests from time to time, changes in the scope or focus of the activities, conducted or to be conducted by CONSULTANT pursuant to this Contract. Any such change from the scope of services set out in Section 2 shall be mutually agreed on by the parties hereto in writing and only by amendment to the agreement. Any change which will cause the actual payments to CONSULTANT to exceed the maximum amount stated in Section 5 shall be submitted to CITY and approved in writing and in accordance with current State and Local laws prior to commencing with the work. 7. CONFIDENTIAL WORK No reports, informations project evaluation, project designs, date or any other documentation developed by, given to, prepared by or assembled by CONSULTANT under this Contract stall be disclosed or made available to an individual or organization by CONSULTANT without the express prior written approval of CITY. 8. OWNERSHIP OF DOCUMENTS I Upon acceptance or approval by CITY, all information and other data, given to, prepared or assembled by CONSULTANT 13ndar this Contracts and any other related documents or items shall become the sole property of CITY and shall be delivered to CITY. CONSULTANT will retain copies of all documents for its files. 9. INSURANCE REQUIREMENTS CONSULTANT shall procure, pay for, and maintain during the tare of this Contracts with a company authorized to do business to the State of Texas and acceptable to CITY, the minimum insurance coverage contained in Exhibit "C" attached to and made part of this Contract. 10. INDENNITY 4 CONSULTANT agrees to defend, indemnify and hold CITY, its j officers, agents and employees, harmless against any and all claims,' lawsuits, judgments, costs and expenses for personal injury (including death), property damage or other harm for which recovery i of damage is sought that may arise out of or be occasioned by j CONSULTANT's intentional or negligent breach of any of the terms or I provisions of this Contract, or by any other negligent act or omission of CONSULTANT, its officers, agents, associates, or employees in the performance of this Contract. The provisions of I this paragraph are solely for the benefit of the parties hereto and not intended to create or grant any rights, contractual or otherwise, to any other person or entity. ' E I 3 s ~ i r 1 r 11. COMPLAINTS Pursuant to Section 29 of the Land Surveying Pract.ces Act of 1979, the following information is made a part of this contract: M The Texas Board of Professional Land Surveying (TBPLS) 7703 N. Lamar #304, Austin, Texas 787529 Telephone (512) 452-9427, has jurisdiction over licensing of Land Surveying. Any unresolved complaints about surveying services should be forwarded to the above address. 12. RIGHT OF REVIEW AND AUDIT CITY may review any and all of the services performed by CONSULTANT under this Contract and is hereby granted the right to audit, at its election, all of CONSULTANT'S records and billings relating to the performance of this Contract. CONSULTANT agrees to retain such records for a minimum of three (3) years following completion of this Contract. 13. GIFT TO PUBLIC SERVANT A. CITY may terminate this Contract immediately if CONSULTANT has offered, conferred, or agreed to confer any benefit upon a City of Denton employee or official that the City of Denton employee or official is prohibited by law from accepting. 8. For purposes of this section, "benefit" means anything reasonably regarded as economic advantage, including benefit to any other person in whose welfare the beneficiary is interested, but does not include a contribution or expenditure made and reported in accordance with law. C. Not withstanding any other legal remedies, CITY aaq require CONSULTANT to remove any employee of CONSULTANT from the Project who + has violated thi restrictions of this section or any similar state or federal law, and obtain reimbursement for any expenditures made to CONSULTANT as a result of the improper offer, agreement to confer, or 1 conferring of a benefit to a City of Denton employee or official i ~ j 14. NONDISCRIMINATION As a condition of this Contract, CONSULTANT covenants that r CONSULTANT will take all necessary actions to insure that, in connection with any work under this Contract, CONSULTANT, and his associates, will not discriminate in the treatment or employment of any individual or groups of individuals on the grounds of rata, color, religion, national origin, age, sex, or handicap unrelated to job performance, either directly, indirectly or through contractual ` or other arrangements. In this regard, CONSULTANT shall keep, retain t and safeguard all records relating to this Contract or work performed E hereunder for a minimum period of three (3) years from final Contract 4 7`7 f ' r i d~ completion, with full access allowed to authorized representatives of CITY, upon request, for purposes of evaluating compliance with this and other provisions of the Contract. 15. CONTRACT PERSONNEL This Contract provides for personal or professional services, and CONSULTANT shall not assign this Contract, in whole or n part, without the prior written consent of CITY. 16. TERMINATION Either CITY or CONSULTANT may terminate this Contract upon fifteen (15) days written notice to the other party with the understanding that all services being performed under this Contract shall- cease upon the date specified in such notice. CONSULTANT shall invoice CITY for all services completed end shall be compensated in accordance with the terms of this Contract for all services performed by CONSULTANT prior to the date specified in such notice. 17. NOTICES All notices, communications, and amendments required or permitted under this Contract shall be personally delivered or mailed to the respective parties by depositing same in the United States mail, postage prepaid, at the addresses shown below, unless and until either party is otherwise notified in writing by the other party, at the following addresses. Mailed notices shall be deemed communicated as of five days after mailing. If intended for CITY, tot City Manager City of Denton 215 E. McKinney Denton, Texas 76201 If intended for CONSULTANT, tot We. M. Coleman President Coleman b Associates Surveying P.O. Box 686 ` Denton, Texas 76202 18. INDEPENDENT CONTRACTOR ` In performing services under this Contract, the relationship between CITY and CONSULTANT is that of independent contractor, and E CITY and CONSULTANT by the execution of this Contract do not change the independent status of CONSULTANT. No term or provision of this Contract or act of CONSULTANT in the performance of this Contract shall be construed as making CONSULTANT the ageat, servant, or employee of CITY. 5 r r a ±I K r y`a! t 1. 19. VENUE The obligations of the parties to this Contract are performable in Denton County, Texas, and if legal action is necessary to enforce some, exclusive venue shall lie in Denton County, Texas. i 20. APPLICABLE LAWS I This Contract is made subject to the provisions of the Charter and ordinances of the City of Denton as amended, and all applicable State and Federal laws. 21. GOVERNING LAW This Contract shall be governed by and construed in accordance with the laws and court decisions of the State of Texas. 22. LEGAL CONSTRUCTION In case any one or more of the provisions contained in this Contract shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision thereof and this Contract shall be considered as if such invalid, illegal, or unenforceable provision had never been contained in this Contract. j 23. COUNTERPARTS This Contract may be executed in any number of counterparts, each of which shall be deemed an original and constitute one and the same instrument. { 24. CAPTIONS s The caption to the various clauses of this Contract are for III informational purposes only and shall not alter the substance of the terms and conditions of this Contract. 25. SUCCESSORS AND ASSIGN This Contract shall be binding upon and inure to the benefit of the parties hereto and their respective heirs, executors, j administrators, successors and, except as otherwise provided in this Contract, their assigns. 26. ENTIRE AGREEMENT This Contract (consisting of pages 1 thru 12 inclusive) embodies the complete agreement of the parties hereto, superseding all oral or i written previous and contemporary agreements between the parties and 1 relating to matters to this Contract, and except as otherwise I provided herein cannot be modified without written agreement of the parties to be attached to and made a part of this Contract. 6 i FIR~ f 1 1 EXECUTED this the day of , 1990, by CITY, signing by and through its duly authorized official and by CONSULTANT, acting through its duly authorized official. CONSULTANTi CIM Coleman and Assoc. Surveying City of Denton ( Wm. N. Coleman ' President by. byt { j f i y, t I i i nl - j , t I k f F1 EXHIBIT A: i SCOPE OF SERVICES TO BE PROVIDED COLEMAN 6 ASSOC. SURVEYING (hereinafter referred to as "CONSULTANT") shall provide professional land surveying eervtcea to the CITY OF DENTON (hereinafter referred to as "CITY") in connection with the design and construction of a Slater Treatment facility and i Transmission Line from Ray Roberts Lake to the proposed Booster Pump Station near Hartlee Field Road. This work will be done in conjunction with other services performed by COLEMAN 6 ASSOC. SURVEYING on this project in the agreements. past or future under other This Exhibit is Intended as an attachment to the Contract to Provide Professional Services between CITY and CONSULTANT (the 'Contract") ' and covers work on the TREATED WATER TRANSMISSION LINE from the Regional Water Treatment Facility on McReynolds Road to the Booster Pump Station near Hartlee Field Read. The "Basic Services" are as follows: 1. Stake preliminary centerline (baseline) for the Treated Water Transmission line from the Main Treatment Plant on McReynolds Road to the Booster Pump Station neer Hartlee Field Road. The exact alignment will be provided later but will generally follow the routin PreliminarY Design Report 8 proposed in the prepared by Freese 6 Nichols, Inc. (1989). 2. Provide a description of the proposed easement along with a sketch showing its location across each parcel affected for inclusion in the documents necessary to obtaining right-of- way. The City of Denton will provide the name of the current owner, a copy of the current dead, and right-of- entry for each parcel prior to field surveying, 3. Coordinate the establishment of Global Positioning System (CPS) control and monumentation, and adjusting data between the different base datums and phases of the entire project.. One permanent CPS monument will be set along the route at or near the halfway point and another on the grounds of the Booster Pump Site at locations approved by the City. d. Provide topographic data covering the existing features affecting the design of the proposed water line. The topographic information to be used for the design portion of the project will be provided in accordance with the following recommended specificationar f 8 i' F1 1 3 I 1 The survey requirements for the 36-inch discharge water line from the Lake Ray Roberts Water Treatment Plant to Hartlee Field Road Booster Pump Station are as follows: + Coleman 6 Associates shall furnish the City the survey data in an I electronic note format. We request that the survey electronic notes tie the various objects to the left or right of the survey baseline stationing, and that the survey baseline follow the approximate alignment of the proposed water line as closely as possible. The survey baseline shall be tied to the Hartlee Field Road Booster Pump Station property and the Lake Ray Roberts Water Treatment Plant property. The survey information to be tied horizontally and vertically is listed as follows: I Horizontal Ties Items Vertical Data Required 1. Survey Baseline (Bearings, 1. Grnd shots ! 100 foot Distances, P.I.s). stations and at major breaks greater than 2 ` feet between stations. I Benchmarks spaced along survey route. 2. Fences (note type). 2. Not Applicable (N/A). 3. Road/Street Crossing 3. arnd shots at R.O.W.'s, (note type and width F/L ditches, and edge of pavement t R.O.W.). of pavement. 4. Existing structures that 4. Top and toe of structure. may affect construction (i.e., bridges, piers, abutments slope protection, etc.). i 1 9 Z f T 't ' J 5• Existing utilities to include, but not limited to; 5' Some utilities will require being exposed. s a• Underground and a. N/A ~ t overhead telephone. be Underground and overhead electric. be N/A C. Underground cable vision. C. N/A d, Gas and petroleum pipelines. d, Size and top of pipe e. Water lines. e• Size, type and top of pipe f• Wastewater collection lines (manholes), if f' TOP, F/L's in man- any, holes, line size, 9• Culverts, type of pipe 9• F/L's, size and type he Water valves, clean-outs, blow-offs, airvalves. he Top of operating nut, top of cover, size i• Street lights. i. N/A J- Traffic lights. J- N/A Angle of Intersection of utility ` with survey baseline should be noted. i1 6• Ties to roadways, edge of 6. N/A pavements, paralleling survey baseline, 7• Trees and scrubs larger 7. I than 6 inches in diameter. N/A 8• Water meters, water wells, 8. N/A septic tanks and lateral lines, 9• Driveways (note width and g. N type) /A 30. Railroad crossings, 10. R.O.W,'s, F/L ditches, C/L tracks 11• Stream/river crossings, _ 11. Top and toe of bank and water surface elevations 10 1 j i l F a i i EXHIBIT B RATE SCHEDULE (EFPECTIVEi JANUARY 1, 1990) FIELD CREWS: (Fully equipped with customary supplies and materials) One Man (with Truck) i 40.00 per hour J Two Man Crew $ 65.00 per hour f t Three Man Crew $ 90.00 per hour 1 Four Men Crew - One Truck $ 95.00 par hour r - Two Trucks $115.00 per hour OFFICE: Drafting, Calculattona, Research, etc. $ 30.00 per hour Typing, Note Reduction, General $ 22.50 per hour CAD Computer time $ 25.00 per hour Reg. Professional Land Surveyor 1 50.00 per hour Reg. Professional Engineer $ 55.00 per hour Prof. Expert Witness in Court $ 75.00 per hour DRIVE TIME: (as required if over 1 hour round trip) Two Man Crew $ 45.00 per hour j Three Man Crew $ 55.00 per hour DIRECT EXPENSESs (As defined in Section 5) Actual cost tines a multiplier of 1.00 j ! SUS-CONTRACT EXPEwSESs (As defined in section 5) Actual cost times a multiplier of 1.15 NOTES Time charged to the project will be billed at the above rates. This includes productive time spent which affects the outcome of the project. Time spent on in-house administrative procedures connected with the project tasks is not chargeable at the above rates. Ties spent ` accumulatin{ and preparing non-technical information required for the project is chargeable. { I~. f i 1 II I f 1 M w~ i , r^ are N EXHIBIT "C° C E R T I F I C A T E O F I N S U R A N C E DATE e 03/21 /90 I MOOtICat I THIS CERTIFICATE If ISU O AS A MATTIR CE IWOMATIOI ONLY AND CO In 1 f 1 710 AIDNT VON TFt CERTIFICATE N400. 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[ Mts1Mty I WTI IV FAILURE TO MAL PION NOTICE f'YLL IMPOI[ 110 PILIMTION 01 I : DAnuA Its 74201 I LIAII.ITY Of ANY RIO LIMN THE COMPANY, ITS Milton DR D111MRNOWAIM11- I ~ I i AIrtTER12Ef R[M[STNIATIVt I t 1 t tii~ ~ I M (4i( r,.x I dl t FISCAL YEAR 1990 CIP LAKE RAY ROBERTS WATER TREATMENT PLANT PROJECT FINISH WATER TRANSMISSION MAIN 1990 CIP NO.: 89-WP 0460-2 FUND ANALYSIS ji PERCENT ~I S WOOD) WATER PRODUCTION STATUS COMPLETE j FUND SOURCE J 89-WP 0450-2 Finish Water Transmission Line $5,626.0 TOTAL FUNDS $5,626.0 EXPENDITURES Eaeem.nt Aquisition (Budget) 0% $300.0 * Surveying (Contract) Ow 42,0 Design (Budget) 0% 520,0 Construction (Budget) Ox 4,500.0 Resident Pro,). Rep, (Budget) 0% 150.0 I~ TOTAL EXPENDITURES ! k $5,552.0 ~ I I AMOUNT OVER/(UNDER) BUDGET $74.0 * Indicates contract under consideration. f F I 1 I I BMW It I ml Off. } yMNI~I ~~.I~ y~ 1 Fi fi 3 i 111 1181NX~ Amount O r > r C ~ I, r ~ I I n act Co ipet on c , 1 ) ~ rn ' z r i M I f • E 1 LAKE RAY ROBERTS f , O: a ..r . r.... • ER ! + •r•ar. • " 'ROrOSj D LAKE MAY ROUTE WATER 1REAfllNT PLANT 1 ~ I 4 ~ w1ltw+ut __L~ ~ t. 1, ~ RATIO ; \ \ f DENTON Z"j EXHIBIT IV fM~ WCKA CITY OF DENTON UTILITY DEPARTMENT CAPITAL IMPROVEMENT PROJECTS J . , 1 YEAR/DE7T i CIP NUMB 89-WP 0460-2 ESTIMATED COST: $5,626,000 PROJECT TITLES FINISH WATER TRANSMISSION LINE PRIORITY: Must x Need Should TYPES Repair/Reel New/Coat Upgrade Vehicle EVALUATION CRITERIA TOTALS 100 DESCRIPTrONsThis project would provide for the design, right- o!-way acquisition, construction and inspection of finish water transmission line from the new Ray Roberts BENEFITS: Treatment Plant to the new Loop 268 Booster Station. COST CALCULATION: Per Freese and Nichols Preliminary Estimate FUNDING REQUIREMENTS: (per-cent expenditures by month) lit 0 2nd 1 3rd 1 4th 1 ::h 1 6th 1 7th 1 8th 1 9th 1 10th 1 11th 1 12th 1 13th 4 14th 4 15th 4 16th 4 17th 4 18th 4 19th 5 20th 5 21st 5 22nd 5 23rd 5 24th 5 25th 3 26th 3 27th 3 28th 3 29th 3 30th 3 31st 3 32nd 3 33rd 3 34th 3 35th 3 36th 2 TOTAL 1ST YR 11 % $618860 TOTAL 3RD YR 35 1 $1969100 TOTAL 2ND YR 54 S 13038040 SUS TOTAL 100 t $3626000 TYPE FUNDING: (Dollars) LOCATION MAP Bond 4258000 Rev 0 AIC 0 0th 1418000 _ DATEBs(Month/Year) Not Act Encumbered 10/90 Eng Start 8/91 f Const start 9/92 Const Copts 2/93 COMMENTS: t rte: ~f' s 0- 0-0 \30-06-0i.NKI Date and Times 3/14/89 4 1302146 f DEDICATED TO QUALITY SERVICE i i t EXCERPT i { PUBLIC UTILITIES BOARD MINUTES MAY 23, 1990 7. CONSIDER CONTRACT WITH COLEMAN AND ASSOCIATES SURVEYING FOR STRAIGHT LINE AND TOPOGRAPHIC SURVEYS NEEDED TO OBTAIN EASEMENTS AND DESIGN INFORMATION FOR THE CONSTRUCTION OF THE f LAKE RAY ROBERTS 36" TRANSMISSION MAIN FACILITY. Ham reviewed this item with the Board stating that in November 1989 a contract for design of the Hartlee Field i Booster Station was awarded to Freese and Nichols, Inc. Thereafter, a "Letter of Intent" between the City Council i and the neighbors was established. Amendment No. 2 to the original contract represents the modifications specified within the "Letter of Intent". The subject contract will meet new requirements for surveying for boundaries and ; topography information for 50' permanent utility easements for the 36" transmission main and represents an $82,000 j increase in the original contract represented by Amendment 2 to the original contract. After general discussion, Chew recommended to the City Council approval of Subject contract with a "not-tc-exceed" amount of (82,000. Second by Thompson. All aYeso no nays, motion carried. i I i I E I~ vMr-iTV~ 1 D 9 HEM t i CITY COUNCIL .:I L I ofloo 0 0 0 pp, ~o sY y 6 e ti~ I i /~FFVAy s June 19, 1990 CITY COUNCIL 1 AGENDA ITEM TO: MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Lloyd V. Harrell, City Manager RE: CONSIDER AMENDMENT NO. 2 TO THE AGREEMENT WITH FREESE & NICHOLS, INC., WHICH ESTABLISHES THE ENGINEERS' FIELD COMPENSATION TEDE SYSTEM F TITHE E-IN. BOOSTER PUMP STATION AND 4211 RECOMPMKDATION The Public Utilities Hoard, at their meeting of May 23, 1990, recommended to the city council approval of Amendment #2 to the amount not to exceed n $105,685 Freese to Nichols, approval an 0 SUNKARY On February 16, 1988, the City entered into contract with , Freese & Nichols, Inc., for design of the Hartlee Field Road Water Storage facility and pumping station and associated pipelines to tie into Denton's existing system. The contract addressed the Scope of Work for several phases as an exceed" amendment pricing for activities, but thactual approved"not each of the phases is the contract at the time each particular phase is initiated. The various design, bid include and conpreliminar structionY design, detailed construction The preliminary design phase was included in the initial contract document at a "not to exceed" price of $122,200. Amendment 111 was approved on November 7, 1989, in a "not-to-exceed" amount of $147,850 and wasstfor atiohe dsteel 1 of the Hartlee Field booster pump above-ground water tank and the 42" system pipeline tie-in. Amendment No. 2 is to modify the Detail Design phase aid includes additions, items as agreed to in the "Letter of L Intent" between the City Council and the Hartlee Field Road 2 is neighborhood. The maximum fee for Amendment No. $105,685. Such changes in scope include buried concrete vs. above ground steel tank, enclosed pump station building and a chlorine scrubber system. The maximum contract fee is revised to $253,535. This amount is the approximate as i a a buried e tank the Hartlee Field facillty engineering proposed estimate was BACKGROUND The Lake Ray Roberts Treatment Plant project consists of four elements: 1 1. Water Treatment Plant 2. Transmission Main 3. Booster Station 4. Distribution System Connection The 1989 Forecast indicates all four elements of this project are needed by May, 1993. A contract for design of the H4rtlee Field Booster station was awarded in November 1989. Freese & Nichols is prepared to proceed with amendment No 2 to the original contract for modifications f specified in the recent "Letter of Intent" between the City Council and the Hartlee Field neighbors. The City has begun to contact property owners and obtain a contract for i surveying to secure easements for the transmission main. Public Works Engineering has been provided a notice to proceed on the distribution system connections. Soil investigation has begun on the water treatment plant site and will soon begin on the booster pump site. AGENCIES AFFECTED I Citizens of Denton, Denton Municipal Utilities, and Freese & Nichols. FISCAL IMPACT i See Exhibit Iii, "Fund Analysis", for further information. The maximum fee for detailed design and engineering services during construction of $253,535 is 7.8% of the estimated construction cost of the facilities. Respec ly, 1 G~ Lloyd arrull, City M ager d AprOVed~ b~ e R. E. Nelson, Executive Director Department of Utilities 3 Exhibits: Ordinance, Ltr from F&N of 5/18/90, Amendment 02, PUB Minutes of 5/23/90 € i c 1 I Ir1. A C S a 1 f } 1 ORDINANCE NO. F f AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AMENDMENT NO. 2 TO THE AGREEMENT OF FEBRUARY 16, 1988 BETWEEN THE CITY OF DENTON AND FREESE AND NICHOLS, INC. RELATING TO PROFESSIONAL ENGINEERING + SERVICES FOR THE DESIGN OF THE LAKE RAY ROBERTS WATER TREATMENT PLANT; AUTHORIZING THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That the Mayor is authorized to execute Amendment No. 2 to the agreement between the City of Denton and Freese and Nichols, Inc. relating to the design of the Lake Ray Roberts Water 4 Treatment Plant under the terms and conditions contained within said amendment, a copy of which is attached herato and made a part hereof. 1 SECTION II. That the City Council hereby authorizes the ex- penditure of funds not to exceed Two Hundred Fifty-Three Thousand Five Hundred Thirty-Five ($253,535) Dollars for the services required pursuant to Amendment No. 1 and No. 2 of the Agreement. SECTION III. That this ordinance shall become effective immediately upon its passage and approval, PASSED AND APPROVED this the day of , 1990. r BOB CASTLEBERRY, MAYOR j ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: E APPROVED AS TO LEGAL FORM: I DEBRA A. DRAYOVITCH, CITY ATTORNEY I BY: 5906'• 1 E, ~AR4v-` J Y 4 zF* A~ T f ORIGINAL V40h WCH Iwu1 O . L.P-L P. IO~R L SIGH VKNOy Freese LHP4 t AND N OW" fl COO. P M PA ree " W" XAES I. Nkhols, 7. AM A, nqM►!~ no. P.O. HON INC, rwn M4.OruPrl. e~ N. , P1W P *Mry CONSULTING ENGINEERS 1HD,wccoocH.rt WNLYII M LEMONL P L MKHAR L NKH= ►t GAIN H. cAlaw, PA. I W. EINRT CLV.MNI, ►.I. May 18, 1990 IEIR L RLWNG PI. Y MKHAR C. MONAWK r.L Oft L. "IL P1. ` A. NIK f1Uln, A.I.A. Mr. C. David Ham, P.E. COV AL VWKPL V R44CND 1. LONGDIM. P1 Director of Water and Wastewater Utilities Service Center/Warehouse 901-A Texas Street Denton, Texas 76201 ; I Re: Proposed Amendment No. 2 Lake Ray Roberts I Off-Site Facilities Phase 11 6 111 F DTN 89844-3.10 Dear Mr. Ham: As per your request, we are pleased to submit a proposal for the increased scope of Engineering Services for Phase lI (Detailed Design) and Phase III (Construction Phase) of the Lake Ray Roberts Off-Site Facilities. In general, this will include a 3 MG underground concrete reservoir and a building to enclose the high service pumps in lieu of an above ground welded steel tank with exposed high service pumps, The services to be provided are as indicated in the original contract for if Engineering Services- Lake Ray Roberts Off-Site Water Transmission Facilities Section III, Phase II and Phase III dated *ebruary 16, 1988, Amendment No. 1, dated November 1989 and the attached Amendment No.2. Freese and Nichols proposes that this project be bid under one construction contract and a revised estimate of the sheets required for the plans is as follows: 1. Cover Sheet 2. Index/Notes/Vicini+y Map 3. Site Layout 4. Site Grading Plan 5. PLmp Station - Mechanical 6. Misc. Mechanical Details r 7. Pump Station Foundation Structural 8. Pump Station Structural Details 9. Ground Storage Tank Layout 10. Ground Storage Tank Plan and Sections 11. Ground Storage Tank Structural Details 12. Ground Storage Tank Structural Details ' 13. Ground Storage Tank Roof Structural Details'* 14. Ground Storage Tank Roof Structural Details 15. Ground Storage Underdrain Collection System Plan and Details 16. Pump Station Building Floor Plan/Finish Schedules/Door Schedules 17. Pump Station Building Sections and Details 18. Pump Station Building Elevations and Details TREPHONE elf W161 611 SAM STREET FOR WCIIITH, TEXAS 76102-3663 METAO all 4]41900 FAX rI S"4M Ole- NW'W M 1 , n r x Mr. David Ham, P,E. May 18, 1990 Page 2 19. Pump Station Foundation Plan and Details 20. Pump Station Roof Framing Plan and Details ' 21. Chemical Room Plans and Details 22. Chemical System Piping Plan and Details X05 23. Emergency Chlorine Scrubber System Plan, Elevations and Details " 24. Scrubber System Enclosures and Details ' 25. Flow Tube Vault 26. Holding Tanks 27. Access Road Plan and Profile 28. Access Road Plan and Profile 29. Access Road and Drainage Details 30. Pipeline - On-Site Layout 31. Pipeline - Plan and Profile 32. Pipeline - Plan and Profile 33. Pipeline Details 34. Sprinkler System Layout and Details 35. Electrical Site Plan 36. Electrical Schematics ' 37. Electrical Pump Station Building Plan 38. Misc. Electrical Details ' 39. Misc. Electrical Details 40. Supervisory Control and Instrumentation " Denotes Additional Drawing Required for Increased Scope of Work. See Attachment 1 for manhours per drawing breakdown. Below is an estimate of the additional manhours and cost (based upon the multipliers in the existing contract) for the increased scope of works k Additional Additional PHASE II (Amendment No. 2) Manhours Raw Salary Cost i Principal-in-Charge 10 $ 360 Project Manager 145 3,915 Project Design Engineer 164 3,444 Structural Engineer 288 5,188 Architectural Designer 126 2,520 Electrical Engineer 112 2,016 Technician 468 71956 Clerical JA -M ` Subtotals 1,349 $250719 4 r -NNW i r. s Mr, David Ham, P.E. May 18, 1990 Page 3 Total Raw Salary w/ multiplier of 1.4136 x 2.3 $83,620 Expenses w/ multiplier of 1.0 3.230 Estimated Increase in Engineering Fee - Phase 11 $86,850 J Additional Additional PHASE 1I1 (Amendment No_-__2) Ha,r~ Raarv Cost Principal-in-Charge 5 $ 175 Project Manager 39 11005 Construction Engineer 102 21193 Design Engineer 42 924 Construction Technician 67 1,13Technician I 0 Clerical -a IN j Subtotals 275 $50564 Total Raw Salary w/ multiplier of 1.4136 x 2.3 $188090 1 Expenses w/ multiplier of 1.0 S 745 Estimated Increase in Engineering Fee - Phase III :18,835 Estimated Total Increase (Phase 11 3 111) $1050685 j Freese and Nichols proposes to perform the services for Phase 11 and Phase III on the basis of salary cost times a multiplier of 2.3 plus direct expenses times a ` j multiplier of 1.0 with a maximum ceiling not-to-exceed $105,685 without written I authorization by the Owner. (Salary cost is equal to 1.4136 times payroll.) j Freese and Nichols will be available to provide resident representation during the Construction Phase (ill) in accordance with Section IV.] of the prime engineering contract, if requested by the City. Since the number of meetings with the City and the local neighborhood residents are unable to be determined, we propose that services for these meetings be compensated as Additional Services under the prime engineering agreement. I I I i 1 I I h 7r F i r Mr. David Ham, P.E. May 18, 1990 Page 4 We appreciate this opportunity to submit this proposal to the City of Denton. If you have any questions or require additional information, please call. i Yours very truly, i FREESE AND NICHQLS, INC. Robert L, Nichols, P.E. President Enclosure xc: Lee Allison Bob Nelson Renee Baker Mike Nichols i 1. I Ole- 1 k W N 1V r w r r w r /1 » VAW~ppVO~NtA WNrO ( 1 r S_ r. r. ~p Vy~1 cy a ~f1 L7 fI■Ut J in 41 in O1 rt L qqg ' Oi rt r+ c+ r* tiNN MM LL ~.+yAApp.r.pr. pW.a 0 0 0 0 0 1''~ ~ 7 0 ~ O b 91i 1 ~ ~ 8 r. r• C Y b D y ^I p ~yy 7 .wrrw `J O S N ~f0y Wynn Tdpd rty pr 7C /!'7C O O D r' O y~ r•• ~ o d a d N p~ pp g A M p, MO `f VMr'1 ~1N ry4'_'J M 'C aaa 1 0 rl 'O r 0 0 I 7 O R 9+ N 1r tlr pr fryy~ M N r J {t+ 3 N I ~f y f~4y ff 1'► 01N ~-p ■ d.. I , CAA ~y~Nr• y '.•~4db7 7 r, r. ,gj ~1 7 VI 0 Ry yr1 ~f6y f4 r r H M ~~YY A N S ~Gy 0. 4» 7 » f 2 . W. C+ r. IA r 0 r. r. N Vi r•N r.d R, f N f N N ' • a /L.w~~1 r ~ 3 'hn W C'i ~~y r 06 N I 4 ~ f I F+ ~ mg N N N W W N N N N N N N N N N yq~ yy~~ A f(~~ {{,,~~1 y# aa h ttr V Of A I NO~OC+CA'.+ A A N6000p W ( N OOw CWiO A A NOtNgN i .r i i dxd~ • I i d I' 1 I AMENDMENT NUMBER 2 TO THE AGREEMENT FOR ENGINEERING SERVICES BETWEEN THE CITY OF DENTON AND FREESE AND NICHOLS, INC.s FOR LAKE RAY ROBERTS OFFSITE WATER TRANSMISSION FACILITIES The Agreement for Engineering Services entered into on the 16th day I of February 1988 and as amended on the 7th day of November 1989, by and between the City of Denton (OWNER) and Freese and Nichols, Inc., (ENGINEER) shall be amended as set forth below. The said Agreement and Amendment No. I are attached and are hereby amended as followss 1. I That portion of Amendment No. 1 within Section I which describes Phase 11 is hereby amended by the addition of the following language after the first paragraph of Section I on Page 1 of Amendment No. 1. Prepare the design of a booster pump station and ground storage tank, that includes the followings 1. Two (2) preliminary site layouts with two (2) proposed pump station building floor plan and elevation alternatives. 2. Pump station building to enclose three (3) vertical turbine pumps with space for three (3) vertical turbine pumps to be ; added in the future. Building is to have appearance of a high 1 quality modern residential home. 3. One partially buried rectangular cast-In-place concrete storage tank with a capacity of approximately three million (3,000,000) gallons. 4. Emergency chlorine scrubber system with audible, visual and remote alarms. S. Temporary off-site crushed stone access drive from Sherman Drive ~ to the pump station site. 1 6. Attend six (6) project coordination meetings, i 1 r. r~r.,r• 'i r That paragraph within Section VI, Subsection B, on Page 14 of the j Agreement which obligates the Engineer to submit a maximum fee to the Owner for Phase II Detailed Design Phase and Phase III Construction Phase Services is hereby amended by the addition of the following languages The ENGINEER shall be paid for the increased scope of work under Phase I1. Oetailed Design Phase, described above in Amendment No. 2, and for the additional scope of work under Phase III - Construction Phase Booster Pump Station and Ground Storage Tank, described in the Prime Agreement, as set forth in Exhibit "A" of the original Agreement, Schedule of Charged, with the total additional fee not to excee, the amount listed below (Phase III is based on a twelve (12) month; construction period in lieu of nine (9) months): Additional Fee Booster Pump _Station and Ground Storage Not to Exceed Amendment No. 1 Phase It b 111 $1470850 t Amendment No. 2 Phase lI 3 III !105.585 Total Estimated Phase II i III $253,535 Partial payments to the Engineer will be made on the basis of monthly statements rendered to and approved by the Owner; however, under no circumstances shall any monthly statements exceed the value of work performed at the time a statement is rendered. II1. All other provisions, terms, conditions and obligations of the Agreement between owner and Engineer which are not expressly amended here shall remain in full force and effect. Said Agreement and this Amendment shall be construed together as a single contractual agreement. This Amendment Number 2 is executed in two counterparts, on this the day of , 1990. CITY OF DENTON, TEXAS, OWNER BY: BOB CASTLEBERRY, KAYOR ATTEST: JENNIFER WALTER, CITY SECRETARY BY: 1 7A ~ 1 I 7 1 I I APPROVED AS FOR LEGAL FORM: OEBRA ADANI DRAYOVITCH, CITY ATTORNEY I f BY: FREESE AND NICHOLS# INC., ENGINEER 'h BY: ~4 X~ ROBERT L. NICHOLS, PRESIDENT ATTEST: i SEC ET Y 1 it i II I 1 Ole -7 ~J t~ ~a i Nr l I, 5 S rL1.1V PUBLIC UTILITIES BOARD EXCERPT MINUTES OF 5/23/90 11, CONSIDER AV!0MENT NO, Y TO THE AGREEMENT WITH FREESE i NICHOLSo adC,i WHICH ESTABLISHES THE ENGINEERSI COMPENSATION FOR DETAILED DESIGN OF THE HARTLEE FIELD BOOSTER PUMP STATION AND A 42" SYSTEM TIEIN. Due to changes of Hartlee Field Road water tank and the neighborhood requirements, the design coat has been 1 increased to $105,000. LaPorte stated the Board is not responsible for these actual expenditures, Nelson stated the cost increase is caused by going to the below-ground plan plus building a house over the pumps, etc, f I I I ~ 1 Allison stated that c out $950000 of the design fee is for i burying the tanks, 4 Nelson advised that the Utility estimated a $1000000 S increase in the design fee due to the now requirements caused by the Letter of Intent with the neighborhood at - Hartle* Field Road, Motiioor ' t general discussion, Thompson made a motion to approve f sub act increase in contract fee in a not-to-exceed amount of 105,685, second by Laney, i Discussion Laney asked about the letter attached from Freese i Nichols dated May 16th, Ham stated he has a new letter showing the new amount plus the lower salary coat will be made a part of the information to be submitted to the cJE.~~ Council, Vote c a rman LaPorte called for the vote All ayes, no nays. -^*4 nn rarriod. I i i I I Fi CITY COUNCIL i F r 1 for o~ j V f I , O i ~ d t C f i JN Y n/ ORDINANCE N0. APPROVING A COMPROMISE AN ORDINANCE OF THE CITY OF DENTON, TEXASr SETTLEMENT AND RELEASE 0? ALL CLAIMS FOR PENDING LITIGATION BETWEEN THE CITY OF DENTON AND KEN D. CONOVERI AND DECLARING AN EFFECTIVE DATE. f THE COUNCIL OF THE CITY Cr DENTON HERESY ORDAINS 9 Ken and DentonSettlement That the a the d City Compromise n D. Release of All claims between Conover, providing for the settlement arties beioreotheol6th Judicial litigation now pending between the p District Court of Denton County, Texas in Cause No. 69 -a2s3a5 ' is The City ger approved in accordance with its terms, authorized to execute the agreement and all other documents and make the payments and take such action as is necessary to comply with the terms of said agreement. That. this ordinance shall become effective { r immediate its passage and approval. PASSED AND APPROVED this the day of 1990. _ I BOB CASTLEBERRY, MAYOR 7 fII 1 ATTESTS ` JENNIFER WALTERS; CITY SECRETARY I ~ BYs i I APPROVED AS TO LEGAL FORMS DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY ` BYs I i " I J ~MN+.. AYrrlq 1 ' 11 wr~ 1 ~Y w Q r ` CAUSE NO. 89-1235-A R KEN D, CONOVER IN THE DISTRICT COURT OF VS. 4 TEXAS EMPLOYERS' INSURANCE ASSOCIATION, CITY OF DENTON DENTON COUNTY, TEXAS i Plaintiff KEN D. CONOVER in the abow•entitled and numbered cause, joined herein by David Nix, Plaintiff attorney of record, and TEXA•'J EMPLOYERS' INSURANCE ASSOCIATION and the CITY OF DENTON, Defendants herein, acting by and through their attorney of ` record, do hereby stipulate and agree upon a satisfactory compromise r and settlement of all claims arising from Plaintiff's alleged r accident while employed at the CITY OF DENTON. r i Plaintiff agrees to accept the sum of 827,500, reasonable I and necessary future ry medical expenses until 5/17/92 at the direction ~ i of Dr. Omar Albrand, all unpaid past medical expenses, all past I k ' medical expenses, if any, paid by Plaintiff or Plaintiff's attorney, ` plus payment of all court costs, in full settlement, compromise and t acquittance of all claims arising from or related to the accident made the basis of this came or Plaintiff's employment at the CITY OF DENTON. includinj all claims end demanda, actions and causes of i action for dawages, workers' compensation benefits and/or medical expenses due under the Texas Workers' Compensation Law of the State of Texas ac,d all other clalaa, whether known or unknown, including t PAGE 1 COMPROMISE SE4TLZKM T AGREEM M I I Ilk...! ~ YCYY~ { 1l ITW~ { { but not limited to any claim for bad faith, failure to act in good I faith, wrongful discharge, discriminatory discharge and/or sots under common or statutory law, breach of contract, or any other claim sounding in tort or contract which Plaintiff has now or may have in the future against Defendants herein grorinq out of or connected in anyway with Plaintiff's employment with the CITY OF DENTON and/or Plaintiff's accident alleged to have occurred in Denton County, or about the 22nd day of June, 1999, when the Plaintiff Texas, on claims to have been injured in the course of his employment for the CITY OF DENTON. I` It is understood and agreed between the parties hereto that f the extent of the liability of Defendants TEXAS EMPLOYERS' INSURANCE ASSOCIATION and the CITY OF DENTON is indefinite, uncertain and ! incapabl6 of being satisfactorily established, and the Plaintiff releases TEXAS EMPLOYERS' INSURANCE ASSOCIATION and the CITY OF i I I DENTON, their insurers, attorneys, employees, agents and f representatives from any and all liability for p.st and future damages, for past and future compensation and for past and future medical expenses incurred or which have been incurred or say be incurred in the future arising from or related to Plaintiff's r alleged injuries and/or his employment at the CITY OF DENTON except as set out herein. i { w i i f PAOt 2 COMPROMISE ORML U M`1' ACREEN=NT C ~s ww Y t ~ty~p. It is hereby agreed and understood that upon the approval s of this Compromise Settlement Agreement by the Court, and entry of the Judgment in accordance with this Agreement, the agreed sums will r be paid by these Def.aadants to the Plaintiff and Plaintiff's Attorney. ~I i It is further understood and agreed that Judgment will be entered herein carrying into effect this Agreement. Plaintiff does hereby represent and warrant that he ! employed David Nix, attorney, to represent him in connection with E this claim, and that Plaintiff agreed to pay said attorney a 251 fee which is within the limits provided by the Workers' Compensation Law p { a~ ~ f 1 r;4 of the State of Texas. Plaintiff represents and warrants that he has entered into , this Agreement of his own free will and accord and Plaintiff has not j been induced to do so by the statements, acts or representations of the said Defendants or anyone else. it is hereby understood and agreed that all the jurisdictional facts exist investing this Court with jurisdiction of this suit and cause of action. ~ I 1 ~J i PAGA 3 COMPROMISS SZTTLiIlM AOItSMMPf i WITNESS our signatures this day of , 1990. 1 i KEN D. CONOVER Plaintiff DAVID NIX Attorney for Plaintiff SCOTT A. HENDERS N SMITH, SMITH, SMITH G HEMDERSON Attorney for Defendants THE STATE OF TEXAS COUNTY OF BEFORE ME, the undersigned authority, on this day personally appeared KEN D. CONOVER known to m* to be the person whose name is subscribed to the foregoing instrument, and acknowledged to me that he executed the same for the purpose and consideration therein expressed. { OIVEN UMDER MY HAND AND SEAL OF OFFICE this day of 1990. NOTARY PUBLIC IN-AND FOR THE STATE OF TEXAS My Commission Expires I i i 4 PAGE 4 COKPROMIBE SETTLEMENT AGRZEMENT i f k x ~ t(y'Ib•! a it T 1 1 CAUSE N0. 89-1235-A KEN D. CONOVER s IN THE DISTRICT COURT OF VS. TEXAS EMPLOYERS' INSURANCE i DENTON COUNTY, TEXAS ASSOCIATION, CITY OF DENTON g~IIAI, JUDG2SENT I On the day of 1990, came on to be heard the above-entitled and numbered cause, and came the Plaintiff KEN D. CONOVER, in person and by attorney, and came these Defendants TEXAS EMPLOYERS' INSURANCE ASSOCIATION and CITY OF DENTON by attorney, and both parties announced ready for trial. A jury having been waived, all matters of fact, as well as of law, were submitted to the Court. After considering the pleadings, the evidence and argument of counsel, the Court is of the opinion and finds as follower The Plaintiff and Defendants have entered into a Compromise Settlement Agreement by which all of the claims of Plaintiff against 1 'i Defendants have been satisfactorily compromised and settled. Said Compromise Settlement Agreement has been roduced to writing, signed by the parties hereto and their attorneys, and an original copy has been i filed herein with the papers in this suit and introduced in evidence. The Court has considered said Agreement, together with the evidence in connection therewith, and is of the opinion that said Compromise ` Settlement Agreement is fair and equitable to all parties, and that all PAGE 1 FINAL JUDGMENT C-7) ~01 W,01 F r 7 parLies.have agreed thereto, and that said Agreement should be and is i hereby in all things approved. Said parties hereto are hereby authorized to settle Plaintiff's claims and cause of actions against said Defendants. Tte Court finds that the extent of liability of Defendants TEXAS EMPLOYERS' INSURANCE ASSOCIATION and CITY OF DENTON is indefinite, uncertain and incapable of being satisfactorily established, and the Court, therefore, specifically approves that portion of the Compromise Settlement Agreement wherein the Plaintiff releases Defendants and Plaintiff's employer, their insurers, attorneys, employees, agents and representatives from any and all further liability for damages and for past and future medical expenses incurred or to be incurred as a result of Plaintiff's employment and/or alleged injuries except as set out therein. The Court hereby finds that the Plaintiff has contracted with Attorney David Nix to represent Plaintiff before the industrial Accident Board and in this Court, and Plaintiff agreed to pay said Plaintiff Attorney a 25% fee which is within the limits provided by law. The Court is further of the opinion that judgment should be entered herein carrying into effect said Compromise Settlement Agreement. I i PAGE 2 FINAL JUDGMENT I r i x k yr( 4 T- r,.:.,•. t i , E It is therefore, ORDERED, ADJUDGED AND DECREED that the r Plaintiff KEN D. CONOVER does have and recover of and from Defendants r TEXAS EMPLOYERS' INSURANCE ASSOCIATION and the CITY OF DENTON the sum of $32,5001 reasonable and necessary future medical expense until 5/17/92 at the direction of Dr. Otmar Albrand, all unpaid past medical expenses, all past medical expenses, if any, paid by Plaintiff and/or Plaintiff's attorney, plus payment of all court costs of this suit and that out of said sum of money, the said Plaintiff shall pay unto Plaintiff attorney of record the sum of $8,125 as an attornoy's fee, which the Court hereby finds to be a reasonable and fair fee, and the Court hereby further finds that the services rendered by said attorney I are reasonably worth the sum of money herein allowed as such fee, and i that the said claimant under the compensation law has been benefited to i such extent as to justify the allowance of such fee. ; It is further, ORDERED, ADJUDGED AND DECREED that this i Judgment releases the Defendants TEXAS EMPLOYSRS' INSURANCE ASSOCIATION and the CITY OF DENTON and their employer, insurers, attorneys, employees, agents and representatives from any and all further liability to Plaintiff except as set out in the Compromise Settlement Agreement filed herein and that this Judgment is a full and final Judgment. It is hereby further ORDERED, ADJUDGED AND DECREED that all Court costs herein be and the same are hereby taxed against Defendants. 1 DACE 3 FINAL JUDGMENT i f I The Court hereby fu::ther finds that contemporaneously with the entry of this Judgment, Defendants have paid the sum of money hereinabove awirded as herein directed, and that this Judgment has been j satisfied in full contemporaneously with its entry, j i It is therefore, further ORDERED, ADJUDGED AND DECREED that + no execution shall issue herein upon this Judgment, except for costs not paid. The Court hereby further finds that all of the juriedtctional I facts exist investing this Court with jurisdiction of this suit and 1 alleged cause of action. All relief not expressly grant-4 is DENIED. SIGNED this day of , 1990. JUNE PRESIDING AGREED TOt ~ DAVID NIX ATTORNEY FOR PLAINTIFF I KEN D. CONOVSR 1 SCOTT RENDER N ATTORNEY FOR DEFENDANTS TEXAS EMPLOYERS' INSURANCE ASSOCIATION and CITY OF DENTON ` PACE 4 FINAL JUDWNT i I i r;.. _ CITY Nil COUNCIL 1 1 11 j` I I I1 1 I I ~ o for o~ fo I Q y ' DOH ,t♦~DO~ i i I Ole- l AAAA r t P f i' CITY CF DENTON MEMORANDUM DATE: June 12, 1990 r TO: Mayor and City Council FROM: Lloyd V. Harrell, City Manager I e SUBJECT: TEMPORARY CLOSING OF INTERSTATE 33-E FRONTAGE ROAD FOR ANNUAL FOURTH OF JULY FIREWORKS SPECTACULAR I 699=0981101 f That the City Council approve the Resolution Temporarily Closing Interstate 33-E Frontage Road, From its Intersection with Avenue E to its Intersection with Bonnie Brae, on July 4, 1990. The Denton Kiwanis Club has requested that Interstate 35-E Frontage Road, between Avenue E and Bonnie Brae, be closed from 7100 p.m. to 10:00 p.m. for the group's annual Fourth of July Fireworks Spectacular. The only property owner affected by this 1 temporary street closure is the Univer%ity of North Texas. 1! r' Mr. Richard Gore, representing the Kiwanis Club, has been working I~I with the State Department of Highways and Public Transportation. i The University of North Texas Police Department and City of Denton Police and Fire Departments have also been contacted and concur with this request. I j 11 Prepared by: Catherine i'uck, Administrative Assistant i 1 i RESOLUTION N0- 1 A RESOLUTION TEMPORARILY CLOSING INTERSTATE 35-E FRONTAGE ROAD, FROM ITS INTERSECTION WITH AVENUE E TO ITS INTERSECTION WITH BONNIE BRAE ON JULY 4, 19901 AND PROVIDING AN EFFECTIVE DATE. WHEREAS,'Richard Gore, representing the Denton Kiwanis Club, 3 is requesting that Interstate 35-E frontage road, from its intersection with Avenue E to its intersection with Bonnie Brae, a public street within the corporate limits of the City of Denton, Texas be temporarily closed to public vehicular traffic between the hours of 7:00 p.m. to 10:00 p.m. on July 4, 1990, for the purpose of having the Annual Children's Clinic Fireworks Spectaculart and s WHEREAS, Richard Gore, representing the Denton Kiwanis Club, has assured the City Council that the Texas Highway Department of S the State of Texas has agreed to the temporary closing of the ! frontage road of Interstate 35-Et NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DENTON: ! SECTION I. That Interstate 35-E frontage road, from its intersection with Avenue E to its intersection with Bonnie Brae, a public street in the corporate limits of the City of Denton, Texas, be temporarily closed to vehicular traffic from the hours of 7:00 P.M. to 10:00 P.M. on July 4, 1990, for the purpose of having a "fireworks spectacular". SECTION II. That the City Manager shall direct the appropri- ate city department staff to work with the Texas Highway Department in erecting barricades on Interstate 35-E frontage road, from its intersection with Avenue E to its intersection with Bonnie Brae, at 7100 p.m, and to have the same removbd at 10100 p.m. on said date. PASSED AND APPROVED this the day of 1990. BOB CASTLEBERRY, MAYOR I ATTEST: JENNIFER WALTERS, CITY SECRETARY i APPROVED AS TO LEGAL FORM: DEBRA A I DRAYOVITCH, CITY ATTOM EY BY: j 1 ' f! ! # ~ sl r 05.24.90 To the Honorable Mayor and City Council Denton, Denton County, Texas The Denton Kiwanis Club is currently engaged in planning for the annual Children's Clinic Fireworks Spectacular on July 4, 1990. + To aid in public safety and prevent serious injury on the I.35 frontage road during the fireworks show we respoctrully ask for your assistance in closing the road on the evening of July 4th, 1990 1 from 7:00 -10:00 p.m. The specific area affected would involvel-35 intersection with Avenue E to its intersection with Bonnie Brae. We understand that the ultimate responsibility for the frontage road rests with the State of Texas, and we have contacted Mr. Dwight Bird, local resident engineer with the Texas Highway Department. Mr. Bird requested that we asst the city council to write a letter concurring with our request for the closure. I ma be reached at Pender's Music Co., 314 S. Elm, Denton, TX 76201 or by phone at 382-0221 (business) and 382-3207 (home) if further Information or assistance is required. { We appreciate the city's support of the fireworks show in previous years and wish to thank you in advance for your assistance with this matter. Sincerely, ' ~ Oda ~ Isla Richard Gore ! Chairman, 1990 Fireworks Show j cc: Mr, Dwight S. Bird Resident Engineer 2624 W, Prairle it, Denton, TX 76201 i 1 1 1 I J . CITY COUNCIL 1 t 3 t j } i 1 Nf i O 6 4 i 4i Ole- 46 Y ft f CITY OF DENTON MEP IORANDUM i DATE: Jane 12, 1990 T0: Mayor and City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: TEMPORARY CLOSINS OF WYE STREET FROM ITS INTERSECTION WITH CROSS TIMBER TO ITS INTERSECTION WITH MILL STREET @~GQtltl€dQQII4Hi That the City Council approve the Resolution Temporarily Closing E 9:00CP.m.1 Timber an Date. 13, Wye from Se00 ep.m. to Between i ~61tltl@@YL i ' Mr. James McDade, representing the Fred Douglas and Fred Moore j II Reunion Committee, has requested that Wye Street, b*tweeen Cross Timber and Mill Strests, be closed on July 13 for a school reunion. This is the second annual reunion which occurs every three years. All residents affected by the street closure have bc.n contacted and have signed a petition stating their consent. I 1 Both Fire Chief John Cook and Policer'dCaptain Matheson hove been f conctr with staff's contacted about the recommendation to approve the recommendation, Prepared by: Catherine Tuck, Administrative Assistant j 9 k f 1 1 Fi I RESOLUTION NO. A RESOLUTION TEMPORARILY CLOSING WYE STREET FROM ITS INTERSECTION WITH CROSS TIMBER STREET TO ITS INTERSECTION WITH MILL STREET ON JULY 131 19901 AND PROVIDING AN EFFECTIVE DATE. 1 f WHEREAS, James McDade, representing the Fred Douglas and Fred Moore Reunion Committee, is requesting that Wye Street, from its intersection with Cross Timber Street to its intersection with Mill I Street, a public street within the corporate limits of the City of I Denton, Texas, be temporarily closed to public vehicular traffic between the hours of 500 p.m. to 9200 p.m. on July 13, 1990, for the purpose of having a reunion; and ! WHEREAS, James McDade, representing the Fred Douglas and Fred I Moore Reunion Committee, has assured the City that the property owners in this area have agreed to the temporary closing of this road, NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DENTONS SECTION I. That Wye Street, from its intersection with Cross Timber Street to its intersection with Mill Street, a public street { within the corporate limits of the City of Denton, Texas, be temporarily closed to vehicular traffic from the hours of 5Soo p.m. to 9s00 p.m. on July 13, 1990, for the purpose of having a reunion. SECTION II. That the City Manager shall direct the appropri- ate city department to erect barricades on Wye Street from the intersection of Cross Timber Street to its intersection with Mill Street, at 7100 p.m. and to have the same removed at 10s0o p.m, on said date. PASSED AND APPROVED this the dhy of , 1990. BOB CASTLEBERRY, MAYOR j 1 ATTESTS JENNIFER WALTERS, CITY SECRETARY BYS APPROVED AS TO LEGAL FORMS DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY BY2 ~`r•~ 1 w`~ 1 5 REOUEST FOR STREET CGOSSjRz f Organization requesting street closure - r a~~rfes /-rr,/ /L~ar t ` run4,tDirnt;ffet r Contact Parton: 12mt< 'j. lj~l.1lnr/ Address: ytiG crs 121 7k 7~ e1 1 Phone Number. Street To 6e Closed:&j06 4- 1; C,,}s t ,h b e r Date and Time To Be Closed: ,440 , 'intersecting Streets: Al !t { E. / i Reason For Closure: S~1.ocI Cr. /uf;ALj_ f. runidL 1 Please complete the bottom portion of this form. j residents and/or businesses affected by the street closure MM be contacted and sign below with an indication of being [-n favor c or in opposition to the street closure. i i NAME AUTHORIZED or ING INESS SIGNATURE TAVOR/OkPOSE 1. C' C a 6A t e { 2. 4. 5. 6. 7 . 1. 104 2983C/5 i ' s a ~ a1 ryt 'bl„ Lr' Y t FRED DOUGLAS/FRED MOORE REUNION COMMITTEE'S PETITION for CLOSING of WYE STREET tC•au Vanier on JULY 13, 1990 FROM 5%00 P.M. UNTIL i On July 13, 1990, the Fred Douglss/Fred Moore Reunion Committee wishes to i have Wye Street closed from the intersection of Wye and Mill Street to the a intersection of Wye and Cross Timber for the purpose of having a street fair whereby ex-faculty members and students may visit the campus of the now defunct public school. Family activities are planned. Also, souvenirs and various food items will be sold. All proceeds will go into a fund for a scholarship program. We reslise that some citizens in the immediate area might be inconvenienced, therefore, we respectfully request permission from the citizens in the area and promise to do everything possible to minimize any traffic congestion. Herbert Ring, Pros. Jewell James, Vice Pros. i I i We the undersigned, have read the above mentioned petition and will permit restricted traffic on July 131 1990. NAME ADDRESS PHONE I 1. 1 34 4._, c.L~'s"1 f 5. L?O 9 11. - - t; I F r CITY COUNCIL I ~ M OM 0♦ A It 41 ~ s I 1 i I i ay 5 I i I 1 IM CITY M ptNTON# TAM# 215E, mcKINNEY I DENTON. TEXAS M01 I TELEPHONE (Cf F)8W4M I M E M O R A N D U M--- T0: Jennifer Walters, City Secretary FROM Environmental i MKul: H~• ervice5 Manager DATES June 13, 1990 4;USJs Animal 11oldtng Contract Donton County A anched you will find the resolutinn ,rttthorieing tht. execution of n Qontraot for the holdlna and disposition of animals by the City of Denton for Denton County. The - rroposed contract is attached also. i This is an annual contract which is in need of renewal. t I M { i 1 4 } { .1' i 2936L RESOLUTION NO. A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF DENTON AND THE COUNTY OF DENTON FOR THE IMPOUNDMENT AND DISPOSITION OF DOGS AND CATS1 AND PROVIDING FOR AN EFFECTIVE DATE. 7 i THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES: t SECTION I. That the Mayor is hereby authorized to execute an agreement between the City of Denton and the County of Denton for the impoundment and disposition of dogs and cats, a copy of which is attached hereto and incorporated by reference herein, SECTION II. That this resolution shall become effective im- media e~ yT-upon its passage and approval. PASSED AND APPROVED this the day of , 1990. "BOB CAST MERRY, RAYOR ATTESTS JENNIFER WALTERS, CITY SECRETARY Sy l APPROVED AS TO LEGAL FORMS DEBRA ADAMI DP.AYOVITCH, CITY ATTORNEY I } 13Y1 LAO A) I i i 1 i N `i t ORIGINAL THE STATE OP TEXAS INTERLOCAL COOPERATION AgREEMENT COUNTY OF DENTON and between Denton Keereinfter This Agreement is made and entered by , a political subdivision of the State t Denton eiah home arule County s referred to as County 11 and the City o municipal corporation of Denton County, Texas, hereinafter referred to as "City". } WHEREAS, COUNTY is a duly organized political subdivision of the State Government and r•latedeservicesifor t the benefit toftthe citizensnof Denton County; and municipal CITY is aun ere the rule lews of he State of Texasdsnd organized and operating is engaged in the of the aitSzansnofaDentonpoindg of dogs and ser cats for the ben ' WHEREAS, CITY is the owner of certain vehicles ,naci!ities and position equipment designed for the transporting, holding personnel whose of dogs and cats and has in its employ duties are related to the use of such vehicles and egaipmentt end 1 WHEREAS, COUNTY desires to obtain Smpoun ITY t aensd moricslully I services for dogs and cats rendered by hereafter described, for the benefit of the residents of Denton County, Texast and *position of dabs j WHEREAS, the provision of impoundment and diartiest furkOtl( and cats is a welfare ando isr of taut al concern hto thevcontractingip health an 1 and + WHEREAS, COUNTY and CITY mutually desire to be subject to the The Inter]oosl provision• of Tex, Rev, Civ. Stet, Art, 4413 (3201s Cooperation Act and contract pursuant thereto; NOW, THtREfORE, COUNTY and CITY, for the mutual con,.idoration hereinafter stated, agree as follows; r 1 A. COVENANTS OF THE OITY+ The CITY agrees to accept i }oldina o ~QSIe an•--a il0 impounded by authorized and hold dogs and cats lawful]y brought ; of cats residents an I i bear d to dthe to accept and Center fromhold 4 brought to and rel ~ f l I i M"I . asr , unincorporated areas of COUNTY under the following terms and conditions: (a) Folding Period for Dogs_Arld Cats, The CITY agrees to hold such doge and cats for a paricd of ninety-six (96) hours from the time they are accepted by the Animal Control Center, unless such animal Is released to the Center by the animal's owner, in order to allow the owners of the impounded animal a reasonable amount of time to reclaim the impounded animal. It the animal is not reclaimed within the ninety-six (96) hour period, the ownership of the animal shall ravert to the OITY and the animal will be held for adoption or humanely destroyed. Animals will be humanely destroyed or placed for adoption at the discretion of the Animal Control Supervisor. (b) Holding _~ges for Imppounded Dogg. For the purposes of this Agreement, CITY will charge Six Dollars ($6,00) per day holding tee for each day that an animal is held at the Center. This fee will be assessed against the owner of j the animal at the time the animal is released } to, or reclaimed from, the Center. No animal will be accepted, or released, until all applicable fees are paid in full by the owner. (c) kLo din of Quarantined Animals, CITY agrees j to accept and hold rabid suspects in q+iarantine for COUNTY when conditions permit, and such action is authorized by a representative of COUNTY, (d) tL4_W na _gov for_Ouaraptin Jlnima.1s. The holding fee for quarantined animals shall be Seven Dollars 1$7,00) per day for each day that the animal is held, (e) Hood Shipments and Rabiss Testing, Upon request of COUNTY, OITY will provide f .r the j removal and shipment of the heads of rabid suspects for clinical rabies testing at the Texas Department of Health. The fee for this service shall be Thirty-five Dollars ($38,00) for each head shipped, (f) &reJ2_qAc_k of Doge SM-C_-4 o ~i~3Vr_q. CITY agrees to accept dogs and cats from residents of the unincorporated areas of COUNTY. Upon acceptance of privately ownad animal's), CITY 2 4 7j, 4 5 0 ~F k4l t'M nf• r will charge owner for any holding or euthanasia tees. (g) Fees lor_.nimal Owners. CITY agrees to charge I residents of unincorporated areas of COUNTY, v lees equivalent those granted to COUNTY. 1 B. COVENANTS OF COUNTY: 1. n ci&I kqs. o s bi = , In order to reimburse the CITY for its costs incurred under this Agreement, County agrees to pay for the holding and euthanasia lees on all dogs and cats received from authorized representatives of COUNTY, If the animal is not reclaimed by it's owner. COUNTY additionally agrees to pay for testing and shipping of suspected rabid dogs or cats received from the authorized COUNTY representative, or at his direction, from a suspect animal's owner. These teas will be assessed on the following basis: (a) Euthanired Animal f $6.00 per day holding fee for lour (4) days for each animal 924.00 j ~ 97.00 Euthanssia Fee Tote] Fee 833,00 f ~ 1 I (b) Adopted Animal j $6,00 per day holding fee for lour i i, (4) days for each animal 914.00 f ! (c) Head Shipments $36,00 I ! ~ 2. COUNTY agrees payment shall be made within forty-live i I (46) days of receipt of invoice by the COUNTY, I j II. CITY agrees to and accepts full responsibility for the acts, negligence, and/or omissions of all of CITY'S employees, end agents, CITY'S subcontractors, and/or contract laborers doing work 4 under a contract or agreement with CITY in performance of this agreement with said CITY. COUNTY agrees to and accepts lull responsibility for the acts, negligence, and/or omissions of all 4 of COUNTY'S employees, and agents, COUNTY'S subcontractors, and/or contract laborers doing work under an agreement or contract with 3 ;t w M Fj ~ i I x r: r r COUNTY in performance of this agreement with CITY. It is further agreed that if claim or liability shall arise from the joint or concurring negligence of both parties hereto, it shall be borne by them comparatively in accordance with the laws of the State of Texas. ibis paragraph shall not be construed as a waiver by either party of any defenses available to it under the laws of the State of Texas. It is understood that it is not the intention of the parties hereto to create liability for the benefit of third i parties, but that this agreement shall be for the benefit of the ~t# parties hereto. t III. The fact that the COUNTY and CITY accept certain responsibilities relating to the collection and impounding of dogs and cats under this agreement as a part of their responsibility for providing protection for the public health and welfare and, therefore, makes it imperative that the performance of these vital services be recognized as a governmental function and that the doctrine of governmental immunity shall be, and it is hereby invoked to the full extent possible under the law. Neither CITY nor COUNTY waives or shall be deemed hereby to waive, any immunity e or defense that would otherwise be available to it against claims arising from the exercise of governmental functions. f Iv. 1 The term of this Agreement shall be for a period of one (I) year commencing as of October 10 1999 and ending September 30, 1990. Thereafter, this Agreement shall be renewed for successive additional one (I~ year terms commencing on October I of each year if the COUNTY and CITY agree in writing on or before the first day of October to a successive term and the amount of consideration to be paid hereunder for each successive terms provided, however, either party may terminate this Agreement, upon thirty (30) days written notice to the other. V. This Agreement represents the entire and integrated agreement J between CITY and COUNTY and supersedes all prior negotiations, 11 representations and/or agreements, either written or oral. This agreement may be amended only by written instrument signed by both OITY and COUNTY, 4 s 9 1 I ~a.7 Cdr t } VI. This agreement and any of its terms or provisions, as well as the rights and duties of the parties hereto, shall be governed by the laws of the State of Texas. VII. K In the event that any portion of this agreement shell be found to be contrary to low, it is the intent of the parties hereto that the remaining portions shall remain valid and in full force and ~ effect to the extent possible. j 14 1 VIII. 3 The undersigned officer and/or agents of the parties hereto are the properly authorized officials and have the necessary authority to execute this agreement on behalf of the parties hereto, and each party hereby certifies to the other that any necessary resolutions extending said authority have been duly ; i passed and are now in full force and effect. I V i I i i f 1 e i . ~t Executed In duplicate originals this the day of ` J 1969. r CITY OF DEN'YON a BY$ - MAYOR l ATTEST: i j OITY SECRETARY j E APPROVED AS TO LEGAL FORM: i k CITY ATTORNEY COUNTY OF DRNTON BY, f COUNTY JUDGE ATTEST: SY: COUNTY CLZRK APPROVED AS TO LEGAL FORM: COUNTY ~ 8Y: awy AR-Oy- ,L 6 i I I F I r r CITY COUNCIL t 1 i I f 1 j I i } v s e + R I i t r i i j Ttt7P~ I i t t `J,. v i • men M i p RESOLUTION NO. 1 A RESOLUTION POSTPONING THE REGULAR COUNCIL MEETING OF JULY 3, 1990 TO JULY 100 1990; AND PROVIDING FOR AN EFFECTIVE DATE. t WHEREAS, the regular Council meeting of the City of Denton scheduled for July 3, 1990 is hereby postponed to July 10, 1990; NOW, THEREFORE, I THE COUNCIL OF THE CITY OF DE$TON HEREBY RESOLVES: SECTION 7. That the regular Council meeting to be held on July 3, 1990 be postponed until July 100 1990. PASSED AND APPROVED this the day of June, 1990. BOB CA-STLEBERRY, MAYO- R ATTEST; JENNIFER WALTERB, CITY SECRETARY i ' ~t BY: J APPROVED AS TO LEGAL FORM; DEBRA A. DRAYOVITCH, CITY ATTORNEY I BY. 1 1 Fill CITY COUNCIL f j; E s p°k,t~pOd cc LULL MEN=_ 1 r pfrt a r • O.V IK~ F' FR710. Ok,: !Ya} ~r and lyem 27'Y, COUNCIL REPOIZ2, F "y ti~ bet ~ o` Sl mac- ~ , susitc,7 RL4UES V. Ratrejl'aC°[ the City COOn~Il A2 DATE; 06r19j90 WORLD 4 OR D~,~,EL S Nanager , 1 RECOMhENDATION; OPNENT PLAN wA`eR ANp 4 ~F Thep EMER LINE FN 1~ i3 nning an Nqg FOR `,AN SU Dune 1990 and ` Zoning PINC ~°mp1n9 M ejing. C,'mmlealoR reommpndeQ a siteatruct a beta nr, of approval at its # en 1n 11/ 80 I )a t }1 ~j area ed Vibe ~oPl1 xe a d for t , wa thou kerytU04 j T Site nglneer his cons ee. Y, hse j eACgC,QOND 35E' one half A site C Mont plan's on$ consult on, e C4 n fa Io+nes to Dto f at n') W, two Mists ~f ro Ile north Of All, has ac one "eat tv° pof u Ofn a'e 1990 Aatr4rteQ pft4l'nd le lotpectly to genet to xlll im Defttln trod Along The annual a dfatefy the fact, e9 be it ill f, for ' water 11042 am °f over JS operatio s, be j com contn life eta a, $R2 SO rero e mf llfOn and e t fa Meted by bec r Dent gent tfon 0 to nded mplo peered ember hilt °n. 1 are~n CA o extra r a 60 a4lnot`to_e Y 0p to ?s to rece, aboy00 thL VOd it Imum amo World epth cute ttoY a wend $34, 300 persons, d veto ebo a th to Q" 1nd1vld04t0 be fe cOmmltme fnttt dto' and 235 80 and J PROORAN Per, a maxi cannot ! Item ndFd b to this ,ODO I i DSpAR11lENTg 0q CR mum rec0m enreO d `o fund e4 ha, ire .,eat lt~mro~ect ! It ~t ga j2 epdr l1nrOilpS APP$C'TEpt item muatt Le b thm en de Any F1 Sr 11t1eg tment, r Meets by the AL 1ypAC2; and CItY CIoUA°jlIng. r ~d Ill xOn;par The eetlmaFe n9 C'ofifilRgl brn, •I p'reAa of 1 I?, WATER LI 1 unat~0`tl Atrjn kuA cn p a, MA2gR NE on lijal _ S coot ty, +JJ' SL~gE LINE 00 Gp 41 g2 Sr t, LINE X00 Lt , d33.t6 ATpON o 900 LP p 5/4,4 /Lp Z $25 202AL esr1NAT xl~ DEPI y CU. 9 Abp + =l6, 71,? eD COgr $17, )dis,s0 0 10 • (g3, 000 Fir # y. . 1 DATE: 06/19/90 CITY COUNCIL REPORT FORMAT C^ TO: Mayor and Members of the City Council f r FROM: Lloyd V. Harrell, City Manager SUBJECT! REQUEST FOR DEVELOPMENT PLAN WATER AND SEWER LINE FUNDS FOR CAMPING WORLD, INC. ;c RECOMMENDATION: The Planning and Zoning Commission recommended approval at its June 13, 1990 meeting. n f SUMMARY: S Camping World, Inc. of Bowling Green, Kentucky, has plans to construct a retail/installation/warehouse. Denton is one of two sites being considered for this construction. Camping World's engineer, Metroplex Engineering Consultants, has instructions to proceed with site development plans for these two prospective sites. The Denton site consiets of 7 acres and is located along E I-35E, one-half mile north of AMI hospital. BACKGROUND: If constructed in Denton, the facility will be completed by December 1990 and will immediately begin operations. It is expected to generate annual sales of over $4 million and employ up to 25 persons. The individual amounts recommended (not-to-exceed $34,500 for 81 and 121 water lines, $22,500 for a 81 sanitary sewer line, and $35,000 1 ! for a life station oc'extra depth cuts to committed to this project j contingent upon Camping World's final commitment to locate in Denton.) are maximum amounts to be funded by the City per item. If bids received for an individual item are lees than recommended above, the difference cannot be used to fund another item. Any costs above the maximum recommended per item must be borne by the developer. PROGRAMS DEPARTMENTS OR GROUPS AFFECTED: Camping World, Inc., Western Hills Partnership, Citizens of Denton, i Legal Departments Planning and Zoning Commission, Denton Municipal Utilities and City Council. pISCAL IMPACT: r ( The estimated construction cost is: 8' WATER LINE - 500 LF @ $33.46/0 $16,732 12' WATER LINE - 400 LF @ $44.42/LF ■ $17,768 8' SEWER LISS - 900 LF @ $25.00/LF ■ $22,500 LIFT STATION OR EXTRA DEPTH CUTS 3000 • $92,000 TOTAL ESTIMATED COST I I 1 A i Mayor and Members of City Council f Page 2 5 Currently, FY 1990 Development Plan Fund balances are as follows: WATER SEWER ? ! Budgeted $2500000 $250,000 LESS allocation for -116,000 _69,800 Food Lion, Inc. I ~ Sub Total 134,000 180,200 LESS allocation for -34,500 -570590 Camping World, Inc. i Balance $ 99,500 $122,700 P Respectf submitted: I Prep d by: L L1 arrell ~y /ice City M ager I G. Owen+Yost# ASLA Urban Planner Approved: f °f J 01 Frank 'He Robbins, AICP i' Executive Director a Planning and Development 2264x i i j 1 r I i r W r i~ r wmr~ r 1 1 A t R ~ } RESOLUTION NO. t A RESOLUTION APPROVING THE FUNDING OF WATER AND SEWER LINES TO SERVE PROPERTY TO BE DEVELOPED BY CAMPING WORLD, IN ACCORDANCE WITH THE APPROVED GUIDELINES FOR FUNDI14G AND SELECTING DEVELOPMENT P,rkN WATER AND SEWER LINES; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Camping World is proposing to construct a commercial facility in the proposed Western Hills Business Park within the City of Denton and has requested the City grant incentives in accordance with the economic development policies of the Denton Development Plan; WHEREAS, the Public Utilities Board and Planning and Zoning commission have recommended granting the request for City funding of sewer and water lines to serve the Camping World site; and WHEREAS, the City Council has determined that the request by Camping World meets the requirements and qualifications of the Guidelines for providing commercial development infrastructure assistance; NOW, THEREFORE; BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DENTON: SECTION I. That the request of Camping World for city funding of water and sewer lines to serve property to be developed as a commercial facility in the proposed Western Hills Business Park, Lot 1, Block A, is approved to the following extent: i (A) The City of Denton will pay a maximum of $35,500 for the construction of approximately 500 feet of eight inch (811) water line and approximately 400 feet of twelve inch (1210) Ij water line. I (B) The City of Denton will pay a maximum of $22,500 for the construction of approximately 900 feet of eight inch (8") sanitary sewer line and a maximum of $35,000 for either a lift station or the cost of excavation below eight feet for a gravity sanitary sewer line. ! (C) The City shall only pay the funds if Camping World develops the proposed site for a commercial facility. SECTION ii. That, as permitted by the Denton Development Code, Camping World shall be entitled to a waiver of the payment of water and sewer pro rata charges for connecting to the lines authorized to be constructed, if, at the time of the requested connection, the lot to be served is being or has been developed by Camping World for the particular use for which development infrastructure assistance has been approved. 1 i i - i }}t 4 111 SECTION III, That the cost of funding the approved water and sewe+ lines shall be paid from the funds currently budgeted for economic development purposes, { PASSED AND APPROVED this the day of , 1990. i BOB CASTLEBERRY, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY i BY: APPROVED AS TO LEGAL FORM: DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY BY: I J 09024 I i June 150 1990 11:44am (E J f l i 1 PAGE 2 II ' I i T - Fir .7, II' stool F Pit Minutec 1. June 13, 1990 l4 O A F T Page 2 The recommendation covered maximums of $31,5UU for water lines, $22,500 for a sewer line, and 5351000 for either a lift station of extra depth costs. There will also be a four foot wide sidewalk, approximately 375 feet long, costing approximately $3,750. City services and j faciltt!es, including water, gas, sanitary sever, I telephone, electrical, and solid waste, are available or planned for. The plat conforms to the minimum requirements o the Denton Subdivision and Land Development Regulations. > The DRC recommends approval. i Ms. Kiker asked if Campin7 world would be behind Denton Regional Medical Center. Mr. Yost replied that sore of the Leneral Development Plan extends behind the facility but Camping World will be developed along I-35 to the north. DECISION: It was moved by Mr. Glasscock, seconded by Mr. Bngelbrecht, and unanimously carried (6-0) to recommend approval of the preliminary plat of the western Hills Business Parki Lot 1, Block A. V. Consider a request for Development Plan water and sews' line funds for Camping World, Inc. Mr. Yost reported that the PUB at their meeting of May 23, 1990, recommended to the City Council approval of development plan line funding for a total of $920000 in itemized amounts not to exceed $31,500 for 9' and 12' water lines, $22,50U for an B' sanitary sewer Line, and $35,C109 for a lift station or extra depth cute. There are not water or sewer lines in the area yet. The PUB has five criteria in determining whether funds should be appropriated for development plan lines. 1) The lines must serve a basic industry which is defined f as one that serves at least 51% outside of Denton. 2) It must be basically a 'clean' industry. 3) It most provide Significant employment. 11 It must net be a corporate headJuarters or speculative office. 5) It must provide significant economic advantage to the community. Ms. Brock asked about the financial analysis. r Mr. Gary stated that income multiplier is a ratio of dollars genorated by the development from outside of the city of Denton to the total value realised from those dollars. The multiplier was used by the Utilities ! Department in an economic development model by Dick BoWard. Ms. erock clarified that it is the impact spin-off. Mo. Morgan pointed out that Camping world will not dally most the employment criteria. It will only employ about 25 people and half of those wilt be brought In from out of town. N[. McCarty ■tsted that 20-75 people will be employed. IL the business grows there will be more. The by Sineas is going to be relocated to Denton from garland and the manage[ and assistant managst have committed to coming to f Denton. Some of the mecnanics may also come but 15-18 ttf people will be hired locally. i i I `R, 1 assail 1 1 June 13, 1990 Pia Minutes DRAFT Page ] Mr. Engelbrecht asked if 90-95% of the customers will be from out of town. Mr. McCarty said yes. The I-35 facility will attract snowbirds. People from the north travel to South Texas for the winter and then often return north for the holiday season. Camping World will have about / million in sales and generate another 2 million An spin-off money for the City. Many of the people will be spending the night in Denton, buying food, ect. The Camping World magazine is distributed nation-wide and will show its Denton location. Ms. Brock stated that she used to commute to fort Worth and yM the snowbirds use I-3SW instead of 1-156. The facility will be highly visible to them and letting utilities to the a its will open the area for other businesses. She asked how close the lines are to the site. Mr. Gary replied thet the closest location is near Worthington and Schuyler about 2EUU feet away. The development funds are approved for Camping world only and other businesses tying on to the lines will have to pay exactions. Mr. aamman asked which exit the customers will use. Mr. McCarty replied that northbound customers will use the exit by the Border Cowboy and southbound traffic will exit at the now Loop 288 intersection whin It is completeJ. Camping World plans to open In December or January. DECISION: Mr. Glasscock stated that the criteria set ty a the PUB appears to have been met and he moved to recommend approval of development plan water and sewer line funds for Camping World, Inc. Seconded by Mr. engelbrecht and unanimously carried (b-D/. V. Consider an alternative Landscape Plan for Western Hills Business Park. Mr. Yost stated that Camping World is proposing to vary from strict compliance with Denton's Landscape Ordinance due to the fact that they are setting back from the right-of-way approximately 240 fast, which is much more than the required 25 foot setback. Such a large street yard requires 38 trees of 2 inch caliper. Instead, the applicant proposes to install approximately 43 trees, but of vary'.nq sires. Due to the desirability of many of the proposed types of trees, and their unavailability in ■ia.ea ~f of 2 inches, he recommends approval of the alternative landscape plan which meets the intent of the ordinance. As. Brock pointed out that Mr. Yost is a certified landscape architect and it is reasonable to suppose a need for the alternate plan. It was moved by Mr. Dngelbreeht, ascended by Ms. Morgan, and unanimously carried 1e-01 to approve the alternative landscape plan for Western Hills Business Park. Mr. 6amm3n laid that the landscaping will ltok good along the 1-35 entranceway. VI. Receive report on Cost estimates for repair of Hickory Crack good. I I li } r ' MfJTBATf i y s 1 i I i I CAVM i PROPOSED NESTERN HILLS I i i 1 PAYNf ~ 1 rurr~av scNUfUR a } D r ~ ~f ~ C IMA'ypERaIAO 1 I UN?vEMrrr Oily[ us Jeo ~CALI OAM i 1 YCf! ' 4 J Nl~ I CITY COUNCIL a tea, o, I ti~ 41 o Y 1 j 0 tiro X tt OQ~ w F 1 tiRW# Fi rl 1 C I e I I I clrr of DENTOa, rags MUNICIPAL BUILDING / DENTON, TEXAS 76201 / TELEPHONE (817) 686.6307 ONloe of the City Manspel I i M E M O R A N D U M I~ ` TO: Lloyd V. Harrell, City Manager FROM: Rick Svehla, Deputy City Manager DATE: June 13, 1990 SUBJECT: Update on 9-1-1 Systsm j Staff has been working very diligently with the phone company f I and the 9-1-1 system to implement our system. Lieutenant Jim Welborn and Scott Sires from our Engineering staff have i completed what is called our MSAG which is our Masser Street 1 Address Guide. This guide gives number address limits to all the streets within the City of Denton. We have also tried to coordinate our efforts with tlvt County so that our addresses 1 will match the County's. To that end, we have built a grid map of the entire city. This grid will be used as the basis for the County to start numbering in the County. This means that as we annex property the numbering systems on contiguous roads i` will match. Through these activities we are now ready to give numbers to any homes or businesses anywhere in our city. As you might guess, there are a Number of areas in the City that do not have addresses. Most of these occur in the finger ! J annexations of the City that we've annexed over the years. Most of these homes havc route and box numbers and no address. We would suggest to the Council that all of these addresses be changed to street addresses to match the existing numbering system. This will be the major change that will occur in addressing wit;, the 9-1-1 system. We have also encountered several problems in the existing street and address system in the City. There are several streets that have the same names in different parts of the City or that are adjacent to each other but have different number ranges because they run east and west or north and soutb. These areas will present problems to us, and we would recommend , that they be changed. We will be able to furnish the Council an extensive list of these in the neAr future. a z ' 1 1 r s Lloyd V. Harrell y June 13, 1990 Page 2 The 9-1-1 people have suggested that we also name all of the highways within the City with a street name rather than just a highway number designation. It has been their experien:e that these are contusing in some instances in 9-1-1 situations. Again, most of these roads are farm-to-Market or outlying areas. Most of the roads within the City, i.e. University Drive (U.S. 380), [port Worth Drive (U.S. 377), Locust Street (U.S. 77), have already been named. We would suggest that Staff continue to work on these activities, bring you a final list of our. recommendations on changes that are absolutely necessary, and then proceed to work with those residences or businesses to make the changes. E In terms of hardware and installation, all of the hardware and software have been installed in the City. We began what's called 'hot testing' this last Monday. This testing consists of dialing up the system from various places in the city to see if the right emergency agency receives the call. We will be continuing this activity for the next several months. We plan to test the system extensively with police and fire personnel who answer calls or make inspections. lit either of these cases, we will ask to use the phone to test the system. It is S our understanding that the phone company will also be testing as they make repairs or make calls to different parts of the City. In an effort to address the outlying fingers that we mentioned, we will be trying to notify residents in these areas i in several different ways through public service announcements on radio and TV, and hopefully, through some coverage in the paper. Finally, we've also contacted the post office to see if they could include a flyer in the mail deliveries that they sake. The flyer would ask people to call the City to obtain a street name and an address. This effort along with our testing efforts will be the way that we will try to reach people. As we approach the cutover date, we will also try to make individual visits to areas that we know have route and box numbers to make sure that we either make some contact or leave some kind of information at the home as to street name and address. The last bit of information that we have for the Council is the i cutover date. Right now 9-1-1 personnel and our staff are gearing up to make the final cutover to the 9-1-1 system on the weekend of August 18th and 19th. At that time, the system would go "live," and we would be in operation. By that time, we should have all of our new dispatchers hired and trained and { be ready to assume the system. We also feel by that time all of the addressing should be completed. This is not to say that we will not find discrepancies. Those will be handled as we find them. We believe these will be minimal, and we think that a I i 1 I 7 t 6 Lloyd V. Harrell r..,. June 13. 1990 i Page 3 i the system and its operation will far outweigh any problems we might 3ncounter. Staff is excited about moving forward with 1 this project. If we can answer any further questions or provide any further h ( intormation. please call at your convenience. I { y itck Svehla Deputy City Manager ~ RS:bw k 5030M t i y y fiy it 1 y 1 t r' 1r1~ ~ I 1 I E rJ 1 C} 3, 1' y 1 1 Pl `y J it w t 1 ILE yr', 5 1