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HomeMy WebLinkAbout07-31-1990 ,Sp{s■ rJ it t .fry ri f AGENDA CITY OF DENTON CITY COUNCIL July 31, 1990 Special Call Sesi;ion of the City of Denton City Council on Tuesday, July 31, 1990, at 5:15 p.m. in the Civil Defense Room of City Hall, 215 E. McKinney, Denton, Texas at which the following items will be considered: 5:15 P.M. 1. Receive and discuss a report from the Human Services Committee regarding their final budget proposals. 2. Receive and discuss a report on the City council goal of creating a Court of Record. 3. Receivb and discuss the proposed 1990-91 budget and provide staff with direction regarding major budget issues. ~r 4, Discussion aa4 consideration of hotel/motel tax ° recipients, budgets: E 6:00 A. Denton Convention and Visitors Bureau i, 6:15 B. North Texas Fair Association 6:30 C. Denton County Historical Commission 6:45 D. Denton County Historical Museum I; 7:00 L. Greater Denton Acts Council 5. Hold a discussion concerning the City of Denton s expressing its intent to contract to Purchase from the t J Upper Trinity Regional Water District a portion of the J raw water obtained from the Sulphur River Basin by the District by contract with the city of Commerce. (Public Utility Board recommends approval.) 6. Hold a discussion concerning an interim Wastewater Treatment Services Contract between City of Denton and the Upper Trinity Regional Water District. 7. Hold a discussion concerning the After School Action Site Program. 8. Hold a discussion concerning the bridge over the railroad tracks on Loop 288 and the future widening of the Loop. i i Owl 1 ,y, ~ 11 r psav~♦ ~ City of Denton City Council Agenda July 31, 1990 Page 2 9. Review and consider proposed jail contracts with the University of North Texas and Texas Woman's University. 10. Receive and discuss a report regarding City-sponsored pro-rata charges. ll. Consider adoption of an ordinance authorizing the execution of a change order to a contract between the t City of Denton and Sunmount Corporation; aA providing j 7 for an increase in the contract price. 1 C E R T I F I C A T E r I certify that the above notice of meeting was posted on the bulletin board a'c the City Halt of the City of Denton, Texas, on the day of 1990 at o'clock i CITY SECRETARY i~ 32800 f f I j I 4 y 1 Y411{~ I y ~4e 6 I ~ i I i i 1 i 1 I 1 I i a i i ~ i i f~ +1 +1 of tHid +1 +F it I 11 Fa I . / J ~I. y . yyi 1 r DATE: 7/31/90 r CYTY COUNCIL REPORT FORMAT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJ: Report and discussion with City Council regarding the Human Services Committee's budget proposals. RECOMMENDATION; N/A BACKGROLsV: On July 10, City Council received recommendations from the Human Services Committee (HSC) concerning service agency funding. During the discussion, Council directed HSC to prepare two additional budgets allocating available service agency funding. One budget was to be based on the 1989 budget amount of $ 1129800. The second second budget amount of $ 101,620 reflects a 10% decrease in the 89' figure. CRY: See attached chart. k PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: The Community Development Office of the Planning and j Development Department will administer the budget and the contractual relationship with each agency. FISCAL IMPACT: If Council recommends an increase in the human cervices budget the general fund must absorb the increase. No administration funds are included in the human services budget. ~ ~a 4VLYd f ly it . s . Ha rrell City Manager Prepared by: Barbara Ross Community Development Coordinator r S Approved: s "I Frank Robbins AICP Executive Director for Planning a Development 4 i I Q r 6 r ~ ~ O p O ~ V 1 Rt ~ ~ r i x x F w ~ 8a a r I p k a w S w k k x k as r « jj = a o w" w w w i to a q a p N x a r M "r 8 S S S~ ~ ~ g ~ g Q a MM w h r I • ~ r V • k x I C U b q ~ p w P+ J WWN w 1 CN~ x k x x SS 8 N : r V q QQM Q i I F ~1 1 1 f11M r /IIM:1 Y Unofficial Minutes Human Services Committee July 19, 1990 Present: Barbara Atkins, Hugh Ayer, Jim Bezdek, Linda Holloway, Sandy Krlstoferson, Dorothy Damico and Gary Truitt. Absent: Katie Dawson, Anita Cowan and Don Hayes Staff Barbara Rosa, Community Development Coordinator; Present: Fanny Slack, Community Development Secretary and Frank Robbins, Executive Director for Planning and Development Chairperson, Dorothy Damico, called the meeting to order at 4:16 P.M. I. Ms. Damico said the committee had originally recommended $134,700 for cervice agency funding from HBO's budget. The committee is now being asked to submit two separate budgete, one totaling $112,800 and a second budget totaling 10% less than the $112,800 amount. Ms. Rose said even though staff had listed the across the board budget cuts necessary to achieve the cuts at bottom of the handout, they were listed only for the co+Mhittee's information. Ms. Atkins asked what the budget would be at 10% lose than the $112,800. II Ms. Damico said $101,520. 1 I Mr. Truitt showed Ms. Atkins where those figures were listed s on the budget handout. Ms. Damico said she believed there had been a thorough discussion of each agency's activities and then asked if the committee had a problem with just deciding which agancies had to receive the cuts. Mr. Bezdek suggested that there be a 10% cut across the board. / Me. Ross explained if thorn was a 10% cut across the board, that it would actually result in a 24% cut across the board from the preliminary recommendations to got the 10% cut that No has originally suggested. Mr. Truitt said he was still having problems with the funding ; of the Food Room, if the PARR had boon funding why could they + not continue to fund them. i MOO. r a..r Human Services Committee Minutes/July 19, 1990 Page 2 Mr. Robbins said in the process of agreements with the no Or's to spaces Pay for their Herrell was county there roviding office utility servi ed that and the Food Room would possibly have to close down. Nom. At that time Mr. Harrell chose to find the monies for their utilities. Mr. Harrell then suggested that the committee come to the HSC so they could go through the proper channel for agency fund awards. Me. Damico asked were the money originally came from to pay the Food Room'e utilities. Mr. Robbins said Mr. Harrell searched through various city department budgets, selected an area which happened to be out of a PARD budget line item and that funded the Food Room's utility service. Mr. Ayer asked how was the committee informed of the fact that the utility service monies would be funneled from ' another budget's line item. Mr. Ayer asked which staff 1 member initially communicated this information. r 1 i Ms. Ross b,tlleved the miscommunication ,came from both her and Mr. Robbins. Me. Ross said it was her understanding that that was the way the situation would be handled. Ma. Ross ' said she was not positive, yet there was definitely some { miscommunication among city staff members. i Mr. Ayc~r said he woke unsure of the other council members' 1 response action to the agency's funding, yet they under- stood the committee's impression of separate line item funding apart from the HSC budget. Mr. Truitt said he believed there were at least 3 council s should not of mbe0sst budget felt if utility the totalpart HSC budget $5,000.00. ` Ms. Damico said she recalled those members statements and they would take care of the situation, yet there was no formal vote on the matter. Ms. Rose said that could rightly be the council's intentions to pay the utility service in addition to the presented $112,800 budget. Ms. Ross said in the event council does not feel this way because of the tight 1990-91 budget and due to the council/committee not envisioning these types of cuts in 3 x . Human Services committee Minutes/July 17, igg0 Page 3 v~ the budget that the Food Room may have to be considered part of the Human Services Committee HS.^, budget. If you see the :eras Food Room not warranting the total $5,000 request in comparison with the other agencies, possibly $500 - $1,6000 recommend funding accordingly. Ms. Ross said she had bill4 from June to June and they averaegd $2,800, Ms. Fights believed the bills would increase due to the addition of some new freezers, but I do not believe they'll increase from $2,800 to $51000.00. Mr. Truitt asked could the Food Room be added at the bottom and not be included in the $112,800. Ms. Ross said yes the committee could do that although in her opinion if the Food Room is not included as part of the $112,800 you are chancing not having a part of the decision of where and how the funds are to be allocated if the Food Room is to be part of the $112,800 HSC budget. I ~ Ms. Holloway suggested the;committae submit both proposed cuts to the budget and approachthe issue from that point ($112,800 and 10% lose than that). ' I Y Me. Damico and the other 'committee members agreed. I Mr. Truitt expressed his concerns for even funding $2,800 to the Food Room stating many of the not previously funded agencies that were recommended for funding would need to be totally deleted. Ms. Roos added that the Prenatal Clinic would be receiving i i $24,600 from the block grant funding. I . i I Ms. Kristoferson asked if there had already been a question concerning the one time grant supposedly given to Fred Moore. She mentioned that she had heard that rumor several times since the original question was asked. 3 a Ms. Ross said she had researched the library's budgets and there was no record of that action taking place. Ms. Ross said the budgets were not accurate, there were times when agencies " were recommended an amount of funding and actually allocated less or more and the budgets may not have reflected whatever the actual allocation was. Mr. Truitt asked if there were any old minutes. I I l I l 1 Nvaa~ I1r{ 1 4. y~ r 1 Human services committee minutes/July 190 1990 Page 4 Me. Ross said she had spoken to the City Secretary and she did xy~ not have any record of old minutes. Ms. Damico said there is $112,800.00 to divide among the agencies. Ms. Damico said if any funding is recommended for the agencies not previously funded that the older agencies would be subject to additional cuts. Ms. Damico asked if everyone agroad to cut existing agencies in order to fund the agencies not previously funded. She added that she was not in agreement with that option. Me. Holloway asked if the city council had conveyed that agen- cies not previously funded were to be receive only 'seed- money", not necessarily long term funding Ms. Damico agreed with Me. Holloway and said that initial funding would be considered seed money, although the existing agencies requested clarification questioning their inclusion and the council's response was no. Mr. Bezdek asked what would happen to the budget if all not j previously funded agencies were dropped, not considering what to do to the Food Room at this point. C Me. Damico said give or take whatever happens with the Food Room's situation, the older funded agencies could still be funded at last years amount of $112,800. Me. Kristoferson asked what was the city's view on the health related agency funding this year. f Me. Damico said there had been no indication of a change of stand on health related agencies at this point. Me. Damico added that any not previously funded agency recommended to be funded would incur cuts for the older funded agencies. Ms. Kristoferson said in defense of the agencies not ? {reviously funded, that they have not yet had city/1180 funding. The older agencies have a better grass roots base from which to get community funds, the agencies not previously funded are not going to disappear and they have needs that the committee also should address. Ms. Damico said the decision to cut all not previously funded agencies does not have to be a blanket decision, she asked would the other members express their opinion concerning this issue. 1 I e 1 ~p.rr ` e , Ja l Human Services Committee Minutes/July 19, 1990 Page 5 Mr. Bezdsk believed they should be informed that because of the tight budget they will have to wait possibly until a next year. Me. Atkins said she was not in support of a blanket cut for all new agencies. Me. Holloway and Mr. Truitt agreed with Ms. Atkins. Me. Holloway said the committee could look at what percentage they were receiving in regard to total budget, yet this is sort of penalizing the older agencies at the acme time. Mr. Truitt said he was aware that it sounded like .a broken record, although La believed the Food Room should be taken i out of the budget and added at the bottom as additional monies. Me. Damico suggested there be minor adjustments or deletions ; made for the Prenatal Clinic considering their receipt of block grant funding this year, a token assistance for the agencies not previously funded and include monial cuts for the older funded agencies that have relied on this funding source for years. i Mr. Truitt asked if the CDBQ funding for the Prenatal Clinic is a matching or a one time grant. Me. Rose said that CDBO funds cannot be allocated for more than a single year. This is a grant for only this year. They may requested funding again next year and t am unsure if they will be granted funding. Me. Carey will use these funds to pay partial salary of a part time Nurse Midwife. Mr. Truitt said he did not understand the requirements for k requesting CDBa funding. He asked if these were tax or 1 federal dollars. Ms. Rose said any of these agencies requesting HSC funds could come to CDBQ for funding. Although they have not been encouraged to request funds nor discouraged. Me. Ross also added that the block grant dollars are federal and not city tax dollare/general fund money. Ms. Oamlco asked the committee if they would rathar work from the preliminary budget and cut i0li. She acknowledged P ,f s P 4 Human service Committee Minutes/July ' page 8 the committee's recommendation of cuts for each older funds . v.t,+ agency. SPAN - (•-3%) Friends of the Family - (-4x) RSVP - (-9%) HOPE - (0%) Fred moors - (0% City County D&Y Nursery - (+12%) 1989 budget amount. M6. Kristofsrson asked what. was the Ms. Ross sik with transportation in the budget was $168180 . asked if Ms . Damico could give them the figures of Ms. Roes a recommendations. s the preliminary that a Mr. Ayer informed committee ma backup materials was p in the iled out with rovided } the minutes. the 1969 Ms. Damico asked if all cOm' eetheosba eash agreement that the first budget option budget. Me. Damico explained that the Food room allocation of $2,80o would be added at the bottom. She stated she would i prepare a memo accompanying the budget explaining t for recommandations. the canmittos needed ~ Ma. Damico explained that secondly to recommend a budget 10% lass than the initial recommend- ed budget amount. Mr. Bezdek asked about a 10% cut across the board from the 1989 Budget amounts. Mr. Truitt agreed. be in Damico said she could not n agreement with that option for funding. Fred M~.rrs received so much more f Ms, Kristofsrson asked why ? funding than City County Day Nursery. Me. Damieo said City County has a broader force of community support, not only in dollar but in volunteers. Holloway noted that Fred Moore had fewer children enrolled Ms. ~Wd,' Mlawu~ Ay{■ ` 4 M r Human Services Committee Minutes/July 17, 1990 Page 7 M Ms. Damico added that Fred Moore accepted children at a younger age than the staff at City County. 1 Me. Damico spoke briefly about the budget printouts, Ms. Rose used to research the funding history of the agencies. Me. Rose noted that Fred Moore and City County did not receive the same type of funding and are not funded in the same manner. Ms. Ross also said it may be that City County did not request such an increase at the time Fred Moore did. Me. Atkins said City Fred t Moore($3,700);ived more funding from the United Way than F The committee agreed that all agencies not previously funded except Parents Anonymous be deleted for funding consideration. Mr. Bezdek suggested :here be a 2.6% decrease from each 1990 budget amount aid give Parents Anonymous any additional from a 2.6% cut of that budget. j r Ms. Holloway moved that Parent Anonymous remain in the reco- ! i mnwndod budget. ± j f Ms. Kristofsrson expressed her concerns for the agencies not previously funded and said the times were reflecting the additional need in other areas. Ms. Kristoferson said AIDS, Abuse, Prenatal Care are all prevalent and she believed not considering them continuously was denying the community benefit of that programs purpose. Eventually these agencies f are going to feel as though there's no need to apply. Mr. Bezdek also added that not funding the Prenatal Clinic would bring about more expenses from the tax dollars sooner or later on down the line. ~ Hs. Damico said that remark should be listed in the recommend- ation memo. Me. Damico said the city ituelf was experiencing a 17% medical insurance increase. Tho medical insurance increase indirectly results from Ann's Haven, the Prenatal Clinic and AlDenton not being able to function etc. and the without oassistance thcity care/assistance,service absence of low cost heal ~NNuY = ~ ~1 F d S x 1 d Human service committee Minutes/July 17, 1990 Page 8 i There was general discussion concerning the second suggested budget option and the resulting reasons for the initial recommendations made. Mr. 8ezdek moved that the 1989 budget be reduced 10% and an additional be t12,800 mincthat luding uFoodallowing funding at For P. A. totaling $ $ $2,800 over and above the total HSC budgeted amount. . Mr. Truitt seconded the motion. The vote was ,.5 in favor and _1was opposed. There was general discussion concerning the release of funding k agencies not previously funding if their 3 years had passed. The committee appointed Ms. Damico as the individua) to submit the the ndati and approv d he minutes from F b. t8, Marchi25-28,unApril 1 -26so unanimously. The meeting adJourned at 6:69 p.m. j 1 I i i E 4 k i s IM HIM is I I I oil i I i I I i f i 1 i i I I { r rrr~wie F V OFFICE OF THE MUNICIPAL JUDGE MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: COUNCIL GOAL COMMITTEE ON COURT OF DATE: RECORD 1 July 17, 1990 SUBJECT: Conversion to Municipal Court of Record Enclosed for your consideration is our report with recommendations concerning the Council's goal establish the Court as a Respectfully Of Denton Denton Municipal submitted, to Municipal Court of Record. I f SAN~tvtly~ r N. WHITE j Municipal Judge on behalf of the City Council Goal Committee On Court of Record SHW:cm i cc Debra Drayovitch City Lloyd Harrell, City Manager John McGrane, Executive Director Gary Collins of Finance Tom Jose , Director of Information Services y, Municipal Court Administrator Tanya Cooper, Assistant City Attorney 1 Attachment i' i r t ~ j 1 I. i a 1J ` rr 4 r i I ~ I k I 't t C O N V S R S I 0 N O F C I T Y O F D B N T Cl N M U N I C I P A L C 0 U R T T O M U N I C I P A L 0 0 0 R T O F R E C O R D f ' f 1 i 1 C f ~ 1 ff'4F. Ir 1 C O N T E N T S f T A B L E } i 1 j I, Narrative Report........ " " 1 .,•,,Attachment A II. Conversion Expenditures..•••••••• Attachment 9 House Hill No. 1879......... III. IV. Harris/Lanier Advocate j IV Recording System „ Attachment c i Literature.,.,..•• V, Data Flow Image systems Attachment D . Literature....................... . . . . f V1. TAB Products Inc- Filing Attachment E systems Literature.., f VII. Comcast sound Communications..., Attachment r i i f 1 1 i i i f A y E i I. IiI►ARJ►TIVB I MT. / 1 y} F M f:: , wat~ COURT OF RECORD Several years ago, the city Council established conversion of the Municipal Court to a Court of Record as a long term goal priority. The City Council Goal Committee, spear-headed by Debra Drayovitch, City Attorney and comprised of Lloyd Harrell, City Manager; Sandra White, Municipal Judge; John McGrane, Executive Director of Finance; Gary Collins, Director of Information Services; Tom Josey, Municipal Court Administrator, and Tanya Cooper, Assistant City Attorney, have worked in the compilation, assimilation and comparison of available information and data on Court of Record as a viable alternative for the City of Denton Municipal Court. Since the Committee's inception numerous events have transpired which to some degree have had an impact on the Committee's initial focus. The results of our Committee's efforts and our recommendations are provided herein with pertinent attachments for your consideration: 1. Historical Background The Municipal Court which has jurisdiction of all Class C misdemeanors arising from violations of State laws and City ordinances has typically experienced a high rate of appeals to the County Courts. On an average, the City of Denton Municipal Court filed approximately 3000 citations monthly. Of this 3000, about 100 per month were appealed. This figure has recently dropped due to other measures implemented in the Municipal Court, such as deferred adjudication and more stringent and efficient control, however, it has not had a significant impact. Historically, the habitual violators and their attorneys knew that the City of Denton did not regularly submit their appeals to the County, and if they were submitted, the paperwork was such that the case could easily be dismissed on legal technicalities. The Denton legal community was not faced with any opposition to their appeal and ultimate dismissal of our cases. In 1986-871 with the City obtaining its first full-time City Judge, a priority was to implement procedures to ensure that all cases appealed were submitted to the County Court and that all paperwork lent itself to passing the legal technicalities test. Eventually, these efforts produced some tangible results, such as several cases actually being tried at the County level, some cases upheld with either the same fine assessed or a reduced fine; however, the results for the most part have been negligible. Most cases at the County are disposed of by deferred adjudication, in which event all revenue stays at the County. 1 t F' i s i C { Although our paperwork is far superior to that of many Courts, the legal community seems to be able to convince the County Judges (whom I might add do not particularly care to tie up their dockets with traffic cases) that a technicality exists thus the County Judge dismisses and clears his docket. The Municipal Court has come a long way since 1986. The appeal rate has consistently been dropping. In 1986-19870 the appeal rate was not ascertainable due to the backlog of cases that had never been submitted and because the Court was not computerized. In 1987-1988, manual records maintained saw an appeal rate of about 120 cases per month. In 1988-1989, the rate dropped about 100 cases per month, and in 1989 to May 31, 1990, thetrate is about 75 cases per month. Becoming a Court of Record will reduce this number to about 5 or less cases per month. This high rate of appeal tends to severely thwart the criminal j ustice system. Typically it is the habitual violator who utilizes this technicalitiesr,e negate m local These enfrcement based efforts by frivolous the Policeal Department, Fire Department and various code Enforcement personnel. It drains the city of resources that are expended to regulate Local and State laws. Further, extensive manpower is allocated to ensure compliance with these laws, and the Court becomes ineffective in carrying out its judgments when the case can be automatically appealed to the County Courts regardless of any error. i Cases dismissed on a k Apeal to the Cour:•y courts that are expected F ~ revenueuloss conviction and fine Additionally, there result is in a a waste direct of personnel time and effort expended to process these cases for submission to the County. i II, overview of Court of Record Le islation i ! - There currently exists two methods for conversion to a Court of Record. Either method produces the same result, however, there are some major differences in the legislation. In 1987, the Texas Legislature Municipal Court to establishsitself as.alCourthofhRecord. This legislation is considered the "General Legislation". A City may still draft its own "Special Legislation" if it wishes to do so, however, some would say that the Legislature's intent in passing House Bill 1879 was to negate the submission of special bills. In drafting one's own legislation, a city can design measu suitable for their ner Bill, a City must articthular circumstances. Using the General negative points. Below is a briefrsummaryfofmthe "Generale some Legislation . 2 - ` f f t a A. City council would be required to approve a new Municipal Court Chapter to the City ordinances, establishing a Municipal Court of Record; B. The City would be required to call an election to dethe method termine t Court of Record, i.e. would the Judge(s) be or elected. C. If the voters elected to have the Judge(s) elected another election would be held to elect the Judge(s). D. Term of office of Judge(s) must be definite term of not less than two years and not more than four years. served licensed fivetyears(on anMugood nicipalnding or a J judge s who u has be Court bench in Texas. s for can only removal b of removed a County r Court office at Law Judge. prescribed p, Clerk of the Court must be appointed by the City Council and serves at the pleasure of the City Council. I H. The City Council would be required to provide an official Court Reporter. I. All records in the Court of Record must be maintained in separate folders with certain information maintained on the outside of the jacket. J. Appeals to County are based solely on errors that are set forth in Defendant's Motion for New Trial, and those ' presented in the Transcript of the Proceedings and Statement of Facts. A review of the "Special Legislation" passed for several cities indicate that they can and have legislated a variety of specialty i items. For instance, Amarillo's legislation calls for the Judges to be appointed concurrent with the City's fiscal year, the City Attorney must prosecute the appeals at the County, the Judges can only be removed for incompetence, misconduct, malfeasance or " disability, and the Judge must be a licensed attorney. The City C i of E1 Frso Judges can conduct marriages, they are elected for two year terms, the Court can re uire a 25.00 filin fee and appeal { bonds mu at meet ba 1 bond requ rements. In w c to Falls, the y Judges are appointed, cannot engage in private practice, and the E Clerk and recities withaspecialdleby the gislationyisaendless.fie variety among the I 3 - 3 1 ~Lpre^ piRa~ ~ At•S ? The major positive element of conversion using the genera which a can rt. legislation is theneease llow theopremandatedvlegislation in onlyhFo Basically, a city its new ordinance and draft its legislation following the mandated provisions. The negative elements would tend to be the expense of an election to decide how the judges are to be selected and the possibility of additional election expenses should the voters decide to elect judges. This is only if the elections are not held together with the City's General Election. Election of the judges would also place the rawbaes out ofbthe control of the governing body. further d d the Clerk of the requirement that the governing body appoint Court and Court Reporter, who would report directly to the Council. Our current system operates with appointed judges by the governing body and the Clerk appointed by the Finance Director with approval of the City Manager. Conversion using special legislation would require the drafting of a very well designed bill and some legislative lobbying to allow ensure the bill's to retaineul special judgestif governing body ody appointed and place whatever qualifications it deems warranted. Special legislation could also be used to include fees, such as special features suited to the the filing fee particany ular needs. City's III. Cost-Benefit Analysis Conversion to Court of Record would have some fiscal impact on the City budget. It is estimated that conversion would cost between $43,000 and $50,000, which includes transcription ace equipment, sound reinforcement system, additional filing sp Court ace and/or electroncandfilening feesRandrpostage. (Seel office supplies Attachment A for details.) The initial capital outlay would be diminished over a two year period with increased revenues, heretofore lost by appeal. As of May 31, 1990, the Municipal Court has 697 cases an appeal which, for all practical purposes, is lost revenue of $65,000. After the initial capital outlay has been repaid the lost revenues would be pure general fund revenue. The court of Record will also impact other Municipal Court revenues in that Court collections, asbopposed tto appeal tracking andwprocessing,fine These capital outlay figures are of course, based only on the operation of one Court. In the event that the Court was to operate more than one court, these figures would have to additional adjusted to include an additional prosecutor's salary, bailiff and additional transcription and sound equipment. Of 4 - p S lE L course, the equipment could then be purchased from the bond monies set aside for the Law Enforcement Court Complex, as the ` Possibility of an additional Court is only feasible if we were to be moving into new facilities. It might also be noted that the committee was originally anticipating conversion to a Court of Record at the same time that the Court relocated to the Law Enforcement Court Complex. The rationale being, that conversion a,s to Court of Record, will require additional space to house the required records and a separate court room facility will be needed to meet the increased demand for trials which will inevitably occur after conversion and to insure integrity of the proceedings. The Committee has been under the impression that plans to convert the Moore Building into the Law Enforcement Court Complex were underway and a move would be possible in 1990-1991, however, the Committee is unsure of these plans at this tine because of budgetary restraints envisioned for FY 90-91. If these plans are still being given aggressive support then the initial capital outlays for conversion could be financed from the allocated bond funds for the Law Enforcement Court Complex. IV. Surve of Other Cities That Have Became Courts of Record A. Fort Worth The City of Fort Worth became a Court of Record n i985 under special legislation. Their Judges are appointed. They have only had five cases appealed as opposed to 27,000 yearly. They have experienced more trials and backlogs in docket settings. They also, indicate that a Defendant who does appeal must pay for the transcript unless he is too poor to pay, then the City must bear the expense. i' Also, records must be maintained indefinitely, creating a i rpace problem. B. Garland Garland became a Court of Record in 1988. Their Judges are appointed. The only problem they have experienced is a backlog of cases set for trial and space for maintaining records. C. North Richland Hills The City of North Richland Hi Ls became an of court of Record in January, 1990. Since conversion, they have had five cases appealed. They converted using the "general legislation's and the voters elected to have the judges elected. They went from about 2000 cases per year appealed to five. They did find that it ` was necessary to have a court Reporter actually present for trials because a Court Reporter will not certify a transcribed transcript if they were not actually in attendance to record the testimony. 5 _ 711 FIF ~ t V. Impact of conversion to Court of Record A City of Denton Municipal Court of Record will greatly enhance the City's ability to maintain local jurisdiction and control t over violations occurring within the community. The "loophole" for automatic appeals will be closed, as Defendants will be required to show error on the part of the Municipal Court before an appeal could be pursued. Cases appealed to Denton County Courts at Law are expected to decrease from approximately 1000 per year to less than 5 per ( year. However, we anticipate an increase in non-jury and jury i trials. Revenues are expected to increase after the first two (2) years from the date of conversion. i VI. Recolm endation The Committee wholeheartedly embraces the concept of Court of Record. The Committee recommends that the City pursue conversion utilizing the "special legislation" and that the legislation be sought for the 1991 Legislative Session. The Committee further recommends that the conversion not be actually implemented until such time as adequate space needs and courtroom facilities can be met. Should the Council decide to pursue the special legislation route and instruct the staff to draft the legislation, the Committee would also recommend that two (2) Council members t',1 ,aainted to this Committee to further the legislative bill. ocess. j 1 I - r 1r V 6 6 - i 3 s ' i 41 { i 9 j I f C O N V E R S I O N E X P B N D T T U R 8 S 1 i { L ` ATTACHMENT A 1 °r s s ' it raa..r. k CONVERSION EXPENDITURES A. Capital Expenditures Lanier Advocate Recording system $ 20940.00 Comcast Sound Equipment $ 8,038.00 Data Flow Image Systems7°- $15,000.00 or TAB Products NT*-Mobil j Filing System $10,500.00 3 or TAB Products MT1 Filing System $17,000.00 j SUBTOTAL: $25,978.00* or $21,478.00** or j $27,978.00*** B. Supplies Maintenance Agreement Lanier System.......,.. $ 298.00 TAB File Folders $ 4,000.00 1 Cassettes..... $ 720.00 SUBTOTAL: $ 51018.00 C. Personnel Court Reporter - Contracted.................. $10,000.00 i SUBTOTAL: D. Miscellaneous Jury Expense $ 60000.00 Postage (Summons $ 10000.00 4 F SUBTOTALr $ 7,000.00 TOTAL: $470996.00 $43,496.00"" $49,996.00"' I 1 f i ti 1 i 17~ I H 0 U S S B I L L N 0. 1 8 7 9 (Cameral Legislation) i i E i AITACHMM B I i } pa j ! v P § 30.470 GOVERNMENT CODE Title I y $ 30.470. Appeal to Court of Appeals An appeal of the appellate court decision to the court of appeals Is governed by the Code of Criminal Procedure, except that the transcript, briefs, and 3 statement of facts filed with the appellate court constitute the transcri pt briefs, and statement of facts on appeal to the court of appeals unless the 1 rules of the court of criminal appeals provide otherwise. 1 Added by Acts 1987, 70th Leg„ ch. 161, § 1, eff. May 25, 1987.I Litany Reference Courts 4.247(2), US, Courts S 462 el seq. SUBCHAPTCit P. GENERAL LAw, FOR MUNiC1PAL COtJRT$ AF RECO1tf) Ltbrery Reference Courts 0.186 to 190. CJS. Courts 1 249 et seq. 30.481. Application of Subchapter ` This subchapter does not apply to the cities of Austin, Dallas, El Paso, Fort Worth, Houston, Longview, Lubbock, Marshall, Midland, Odessa, San Anto nio, Sweetwater, and Wichita Falls or to any other city covered by another subchapter of this chapter, Added by Acts 1987, 70th Leg., ch. 811, § I, eff. Aug. 31, 1987. 30.482. Creation of Municipal Courts of Record; Definition (a) The C nverning body of a city may establish Its municipal courts is municipal courts of record if the formation of municipal courts of record Is necessary to provide a more efficient disposition of appeals from the muaki, pal court. -;b) On creation of the initial municipal mm of, moo lha ~ idrb of the city shall call an 01Kdon to J of the munici e ue a on t e t'st ucc n` un e e o a e r which sufficient time elapses for the holding of an elec" (c) In this subchapter, "city" means an incorporated municipality. Added by Acts 1987, 70th Leg., ch, 1111, ! 1, eff. Aug. 31, 1987. Llbrery Reference Cc.rts 0.41. C.I.S. Courts 4 120 et seq. 1 422 ~ , I i , c iatWr.... . "q CODE .AVNICJPAL COURTS OF RECORD § 30.486 3 Ch, 30 t Title a 1 4 30.483. Creation of Additional Municipal Courts of Record erned The governing body of the city may by ordinance create additional munlci• a must enumto dispose erratee thepnumber of a' and ~e cases sarof record if ising in the city. courts are script additional courts that are necessary. j ua>ta< ss the tdded by Acts 1987, 70th Leg., ch. 811, 1 I, eff. Aug. 31, 1987. 30.484. Abolition of Court If the governing body of the city finds after the establishment of an additional manicipal court of record that the condition of the dockets of the other courts of the county does not require the existence of the court to I dispose properly of the cases arising in the city, the governing body shall by 1 ordinance declare the office of the municipal judge vacant at the end of the t term for which the judge was last selected. Any cases then pending shall be transferred to a court with proper jurisdiction of the offense. Added by Acts 1987, 70th Leg., ch. 811, 1 1, eff. Aug. 31, 1987. library References Courts 4y41. CIS. Court; 4 120 et req. Pon 30.485. Jurisdiction Anton other (a) A municipal court of record has the jurisdiction provided by general taw for municipal courts. (b) The court has jurisdiction of criminal cases arising under ordinances authorized by Subdivision 19, Article 1175, Revised Statutes.' Added by Acts 1987, 70th Ley„ ch. 811,; 1, eff. Aug. 31, 1987. is as i Repeated: see, now, VTC.A. Local Government Code, 44 215.072, 217.042, 741.903, 401.002, rd is anlcl, library Referenm Caw of 88. body CIS. Courts 4 249 et wq. -f the shall y 30.46. Judge t'cipal (a) A municipal court of record is presided over by one or more municipal form judges. Lion. (b) The governing body of the city shall provide by chariot' or by ordinance for the t4ttm of office of its municipal judge!; The term must be for a definite &M of not less than two nor more than four years, the duration of which rithin these limits shall be determined by charter, ordinance, or the method { C i prescribed by Article Xf, Section 11, of the Texas Constitution. A municipal judge may continue In office after the end of the judges term for not more 1 423 t t ~ i 1 4 Y § 30.486 GOVERNMENT COOe rtt~: than 90 days or until his successor is selected and qualified, whichever occt first. (c) The judge shall take judicial notice of the ordinances of the city and of the territorial limits of the city. The judge may grant writs of mandam., attachment, and other writs necessary to the enforcement of the jurisdiction of the court and may issue writs of habeas corpus in cases in which t. offense charged is within the jurisdiction of the court. (d) If there is more than one municipal judge in the city, the governing body of the city shall appoint one of the judges as the presiding municipgl judge. (e) The presiding municipal judge shall; (1) maintain a central docket for cases filed within the territorial limits of the city over which the courts have jurisdiction; Individual provide municipal judges to distribution eqalize he d stribution central of business in the courts; (3) call the jury docket and request the jurors needed for cases that are set for trial by jury; and (4) temporarily assign judges or relief judges to act for each other in a proceeding pending In a court if necessary for the expeditious disposition of business In the courts. i (f) The municipal judges or relief judges may act for each other In any proceeding pending In the courts. An act performed by any of the judges b binding on all parties to the proceeding. (g) A municipal judge must be a licensed attorney in good standing or a judge who has served the previous five years on a municipal court bench 14 Texas, except that a municipality of less than 10,000 in population may appoint a person municipal judge who Is not a licensed attorney. A pema may not serve as a municipal judge while the person holds other office or employment with the city government. (h) A municipal judge is entitled to a salary from the city, the amount of ( which Is determined by the governing body of the city and may not be diminished during the judge's term of office. The salary may not be based directly or Indirectly on fines, fees, or costs that the judge is required by law J to collect during the term of office. The governing body shall set the salary of 1 j an appointed judge before his appointment, and shall set the salary of as I i elected judge no later than two, weeks before the election tiling deadline. 1 Added by Acts 1987, 76th Lea., ch. 811, § I, off. Aug. 31, 1987, ubrwy R.fsnnca Judges 4-3, 4, 7, 9, 22(1), 24. I C IS. Judges 111 12 el seq., 21 et seq., 25, JS j et seq., 76 et seq. li 424 f ` 1 ~ l 1 '.w i I fop.!. 7~. MMENT CN1(IPAL COURTS OF RECORD § 30.488 T30 vhichever occurs 30, 487. Vacancies: Temporary Replacement; Removal (a) if a vacancy occurs in the office of municipal judge of a court of record, T the city and of Tbe governing body of the city shall appoint a qualified person to fill the office s of mandarnus, for The remainder of the unexpired term. F the jurisdiction (b) The governing body of the city may appoint persons as relief municipal es In which the judges. A relief judge must meet the qualifications prescribed for the regular Judge. The nuniipaljudge h may set the assign a relief judge to act h for a relief municipal Y, the governing The presiding siding municipal udge who is temporarily unable to act for any reason. A relief judge has all 'h the powers and duties of the office while so acting. (c) A municipal judge may be removed ?n the manner prescribed for ! ` territorial limits remot'al of a county court at law judge. h Added by Acts 1987, 70th Leg., ch. 811, § 1, eff. Aug. 31, 1987. 'al docket to the f business in the Library Referoncea Judya a8. i Cd,g. JudYes 130 et seq. I or cases that are each other in a 30.488. Clerk; Other Personnel g us disposition of (1) The goverrill body of the city, shall appoint A Clerk ~ the municipaj' e courts of record, w o shall be known u the municipal clerk.. The munidpal clerk serves at the pleasure of the governing body, .The clerk shall perform, ch h other in any the judges is as applicable, the duties prescribed by law for the county clerk of a county court at law and any other duty necessary to Issue process and conduct A standin business of the court. The clerk may administer oaths and affidavits and g or a make certificates and affix the court's seal to those certificates. In addition, I court bench in the clerk shall: population may I (1) maintain central docket records for all cases filed in the municipal srney. A person courts of record; s other office or i (Z) keep permanently all public records of the courts and make them available for Inspection at all reasonable times by any interested party; e. the amount of (3) maintain an Index of all court judgments in the same manner as tnd may not be county clerks are required by law to prepare for criminal cases arising in f lay not be based county courts; and required by law I set the salary of (4) if , for the proper functloWng of the municipal couru of the salary of an ProvI& for the preservattori of words by blectronle a'liens' by { filing deadline. microfilming.. Ib) With the consent of the governing body of the city, the clerk may 4i+puint one or more deputy clerks to act for the clerk. tc) The governing body of the city shall provide the courts with other municipal court personnel that the governing body determines necessary for the proper operation of the courts. Those persons shall perform their duties under The direction and control of the clerk or the municipal judge to whom 415 t 1 ,Or -"-4.1 1, , r- r C, • § 30.488 1 GOVERNMENT COD Title assigned, The governing body shall determine the salaries of the tout personnel. Added by Acts 1987, 70th Leg., ch. 811, § I, eff. Aug, 31, 1987. Library References Courts 6.55. It CTS. Courts ij 140 et seq. § 30.489. Court Reporter (a) To preserve a record In cases tried before a municipal court of record, the governing body of the city shall provide an official court reporter. The reporter shall be compensated by the city In the manner determined by the governing body of the city. (b) The court reporter may use written notes, transcribing equipment, recording equipment, or a combination of those methods to record the , proceedings of the court. (c) The court reporter Is not required to record testimony in a trial unless the judge or one of the parties requests a record. Added by Acts 1987, 70th Leg„ ch. 811, 1 1, eff. Aug. 31, 1987. Library RaferancGe Courts 0-57(1), 190(6), CIS. Courts 1 249 et seq. CIS. Stenographers f S et seq. § 30.490. Prosecutions by City Attorney All prosecutions in municipal courts of record must be conducted by the city attorney or an assistant or deputy city attorney, Added by Acts 1987, 70th Leg., ch. 811,; 1, eff. Aug. 31, 1987, Library Raforencee Municipal Corporations e-63S. CJS. Municipal Corporations } 316 et seq. 30.491. Filir.3 of original Papers (a) The municipal clerk shall file the original complaint and the original Of other papers in each case under the direction of the presiding municipal kl~ judge. The filed original papers constitute the records of the courts and a separate record book is not required, (b) The clerk sW1 keep x 4eparrate folder for each tAk land 160 Ale a the ouWde' Of the folder: (1) the style of the case; 426 ,i i' r Fri ERNMENT CODS MUNICIPAL COURTS OF RECORD § 30.492 I Title 2 Ch. 30 k arics of the court (2) the nature of the charged offense; (3) the dates that the warrant was issued and returned; (4) the date the examination or trial was held; (5) whether trial was held by jury or before a judge; M (6) trial settings; (7) any verdict of the jury; 'i (8) any judgment of the court; c (9) any motion for a new trial and the decision on the motion; ` ,a1 court of record, (10) whether an appeal was taken; and run reporter. The (11) the date and the manner in which the judgment and sentence were determined by the enforced. ribing equipment Added by Acts 1987,701h Leg., ch. 811, 1 1, eff. Aug. 31, 1987. )ds to record the, Library Referaneas hunicpal Corporations **639t I) to (5)• ty In a trial ur,less Cjs. Municipal Corporations f 325 et seq. 30.492, Jury 4 (a) Each person charged with an offense Is entitled to a trial by a jury of six persons unless the right is waived according to law. (b) A majority of the municipal judges may adopt a plan for the selection of persons for jury service from the voter registration rolls of the counties in which the city is located. A plan adopted by the municipal courts Is binding conducted by the on each court and must., (1) require the compilation of jurors from the voter registration lists of all voting precincts within the city and the registry of permanently exempt persons residing in the city maintained by the county tax collector as prescribed by Section 62,108; (2) require selection of jurors who are eligible to vote in the city and have the qualifications prescribed by Subchapter B, Chapter 62;' and (3) require the courts to establish a fair, Impartial, and objective method of selecting persons for jury service. tnd the original of (c) The municipal clerk shall be the official in charge of the selection esiding municipal process. the courts and a (d) Each juror is subject to the laws governing exemptions and excuses and shall note on from jury service in other courts. Added by Acts 1967, 70th Leg., ch. 811, 1 1, off. Aug. 31, 1987. 3ntian 62.101 et seq. 427 i 6. ( „V 1 ; Ae Ir r , § 30.492 GOVERNMENT CO library References Title a MU Jury X23(1), (2). t C.J.S. Juries § 76 et seq. The left § 30.493. A deft ppea) deft. (a) A defendant has the right of appeal from a Judgment or conviction Ip (b municipal court of record. The county courts at law in the courst i a the A' the city is located have Jurisdiction of a y In Which bon. th aeps record. If there Is no county court at law In the county, the counttyicourthasf ' P jurisdiction of an appeal. The city attorney or his assistants or deputies s F prosecute all appeals from the municipal courts of record.'' hall (b) The appellate court shall determine each appeal Addy of record conviction on the basis of the errohaft aroaset forthIi § cou 31 ii defendant's motion for new trial and that are presented In the transcri in I he statement of facts prepared from the proceedings leading to the convitiond Th An appeal from the municipal court of record may not be by trial de not a sin f (c) To perfect an appeal, o• tat trial not later than th10th day after he date on which judgm ni Is rendered The The motion must set forth the that # complains, The motion or an amendedsmoof of tionrmay be amended by leave of after court at any time before action on the motion Is taken, but not later than the defer ei 20th day after the date on which the original or amended motion Is filed, The the c j court may for good cause extend the time for filing or amending, but the defer extension may not exceed 90 days from the original filing deadline. if to ►d30 court does not act on the motion before the expiration of the 30 days allowed § 30 for determination of the motion, the original or amended motion is overruled by operation of law. un (d) To perfect an appeal, the defendant must also give notice of the appeal, mr If the defendant requests a hearing on the motion for new trial, the defendant of: may give the notice of appeal orally In open court on the overruling of the motion. If there is no hearing, the defendant must give a written notice of appeal and must file the notice with the court not later than the 10th day after l2 the date on which the motion is overruled. The court may for good cause extend that time period, but the extension may not exceed 90 days from the (4 original filing deadline. Added by Acts 1987, 70th Leg., ch. 911, § 1, eff, Aug. 31, 1967, (C Library Reteronna (7 i Municipal Corporations s>•612(p to (4). (8 CJS. Municipal Corporations it 361 et seq. t (9 130.494. Appeal Bond ( ~ I (b) t (a) If the defendant is not In custody, the defendant may not take an appal Procrt until the defendant files an appeal bond with the municipal court of record i added 428 i i / I` 4 wr.. , r r VT COD$ MUNICIPAL COURTS OF RECORD Title 2 ch. 30 $ 30.4% The bond must be approved by the court and must be filed not later than the 10th day after the date on which the motion for new trial is overruled. If the ' defendant is In custody, the defendant shall be committed to jail unless the defendant posts the appeal bond. (b) The appeal bond must be in the amount of $50 or double the amount of lion In a the fines and costs adjudged against the defendant, whichever is greater, The in which bond must state that the defendant was convicted in the case and has court of appealed, and It must be conditioned on the defendant's immediate and daily ours has personal appearance In the court to which the appeal ties is taken. Added by A. ,s 1987, 70th Leg., ch. 811, § 1, eff, Aug. 31, 1987. laj§ 30.495. Record on Appeal the ript and The record on appeal consists of a transcript and, if necessary to the appeal, tvfction, a statement of facts. The court reporter shall prepare the record from the t le novo, reporters record or mechanical or videotape recordings of the proceedings. for new The defendant shall pay for the coat of the transcription, If the court finds n r ed. that the defendant is unable to pay or glve security for the record on a Pendant after a hearing in response to an offl 'avit by the defendant, the court shall leave of order the reporter to prepare the record without charge to the defendant It hen the the case Is reversed on appeal, the court shall promptly refund the cost to the ! d, The defendsrit: but the Added by Acts 1987, 70th Leg., eh. 811, § 1, eff. Aug. 31, 1987. If the dlowed !E 30.4%. Transcript erruled (a) On the written request of the defendant or the defendant's attorney, the municipal clerk shall prepare under his hand and seal a transcript of the appeal, municipal court of record proceedings. The transcript must Include copies !ndant of. f of the (1) the complaint; f rl,:e of after (2) material docket entries made by the court; cause (3) the jury charge and verdict in a jury trial; I m the (4) the judgment; (5) the motion for new trial; (6) the notice of appeal; (7) written motions and pleas; 1 (8) written orders of the court; it (9) any His of exceptlon °jled wlth the court; and (10) the appeal bond. (b) The clerk may Include In the transcript additional portions of the ppcal aoceedings In the court prepared from mechanical or videotape recordings. xord. ~ Added by Acts 1917, 70th Leg„ eh. I1 It. 1 1, eff, Aug. 31, 1987. 429 i I i 930-496 s Courts ~'t90(6). Llbr coot I Municipal Corporations Reference, T1ND2 642O. CJ s, Courts 1 249 el 9 30.497. CJs. Municipal . Seq nons !66 et k9 Either Hfl1a of COrp°ra s !66 et k9 n E aFPlicable arty may Include protie Ions bills of exception in the must be Filed of the Code a transcri %ith the j the date o of Criminal Pt sub1eq n which the noticee of lc'Pal clerk not ed the The bills of e o t e Added by Acts 1987, 70th appeal is given or filed, an the I th day xce $ 30.498. 8, ch. 811. 4 f. elf. E Statement of Aug. 31, 1987. A stateme Facts nt of facts included 0) a transcript In the record ings that are shown all or Part of the on app.-al before. durfn by the municipal court of record contain. defendant; & or after the trialnotes, of if the court reporter to echav ordPrOCeed. the 1r (2) a brief state anscript is requese m~ by the defendant And the the facts of the case 'ed by the (3) a partial transcript and Muting attorney; Proven at to or trial Agreed ; Inge in the ca part of the agreed statement of user (4) a transcript of all or the Facts of the Of the that is prepared munici pal d r. from mMha court of recur Added b nical or videotape Proceed. Y Acts 1987, 70th E Leg., ch. 811.4 elf. r 30. i 9 499' Aug. 31. 1987. n ` t 11 COfipletlon, APProttitl ' is (iveot later the th ' "d Tr#"sfer of ltecore[ f g nor filed n tPartlea d' Y abet the date on which the (1) the state the must file i ment of with the notice of a It Municipal clerk; ppdd (2) a written description addition to the required of material to (3) an material ; and included in the transcript I Y material to be Included I. b the clerk, in the transcript that fs not in I record in the pletlon of the record thuslody i Lion In the cou annex provided , the municipal Judge shall r,prove (c) After appeals, completion' the the a the court approves the approval, anki noti~ca ant la n court clerk for filln the record defendant and ' the clerk shall Promptly b Prosecuting at or The appellate court clerk hall! notify send lthe by Acts 1987, 701h "eY that the record has 't 1~g•, ch. 811.4 1, elf. A been flied. 430 ug' 31, 1987. ap ap f 1 lit f ' {I A rNC+tY~ i JJ 1 I t ~4J COpE T MUNICIPAL COURTS OF RECORD $30.502 r Title j C1 30 4 30.500. Brief on Appeal 6 et sec l. A defendant's brief on appeal from a municipal court of record must present points of error in the manner required by law for a brief on appeal to t the court of appeals. to the (b) The defendant must file the brief with the appellate court clerk not later than the 15th day after the date on which the transcript and statement of facts t excep. are filed with that clerk. The defendant or the defendant's attorney must }ty after certify that the brief has been properly mailed to the prosecuting attorney. (c) The prosecuting attorney must file the appellee's brief with the appellate cowl clerk not later than the 15th day after the date on which the defendant's brief is filed. (d) on filing, each party shall deliver a copy of the brief to the opposing ontain: party and to the municipal judge. ,'oceed. Added by Acts 1987, 70th Leg., ch. 811, § 1, eff. Aug. 31, 1987. curred by the tJbn" References Courts 4+590(7). CJS. Courts 1 249 et seq. ' reed to Municipal corporations 4~6420). C.I.S. Municipal Corporations 9 366 et seq. e case; 30,501. Court Rules (a) Except as modified by this subchapter, the Code of Criminal Procedure 'oceed• governs the trial of cases before the municipal courts of record. The courts trdings may make and enforce all rules of practice and procedure necessary to expedite the trial of cases before the courts that are not inconsistent with general low. (b) Th., appellate courts may make and enforce all rules of practice and ptocedurt: that are not inconsistent with general law and that are necessary to expedite the dispatch of appeals from the municipal courts of record, appeal Added by Acts 1987, 70th Leg., ch. 811, § 1, eff. Aug. 31, 1987. Courts o•79 et scq !ript in tIS ouv; 170 et seq. i'ustody 311.302. Disposition on Appeal Evertifi tt: h a • e (a) According to law and the nature of the case, the appellate court may. (1) affirm the judgment of the municipal court of record; } f (2) reverse and remand for a new trial; Id it to (3) reverse and dismiss the case; or ~ify the (4) reform and correct the judgment. i ; (b) Unless the matter was made an issue in the trial court or it affirmatively r aPpeara to the contrary from the transcript or the statement of facts, the e appellate court shall presume that: l' t r r eA poq~y_ts 431 I I i • 1 ~~ew,rr ~ V I f it 4 i i § 30.302 GOVER]NMEN, COaB v (1) venue was proven in the trial court; Otle t (2) the jury, if any, was properly impaneled and sworn; (3) the defendant was arraigned and pleaded to the com (4) the municipal judge certified the charge before it was read tlo the' and s (c) In each case decided by the appellate coup, the court shall d written opinion or order either sustaining or overruling each a error presented. The court shall set forth the reasons for its decision. appellate court clerk shat] mail copies of the decision to the parties and to th municipal judge as soon as the decision is rendered. Added by Acts 1987, 701h Leg., ch. 811, 4 1, eft. Aug. 31, 1987. Courts 45190(9). Ub~' References Municipal Corporations 45642(4). CJS. Courts § 249 et seq. CJS. Municipal Corporations t fl2 et 'r4 § 30.503. Certificate of Appellate Proceedings When the judgment of the appellate court becomes final, the clerk of that court shall certify the proceedings and the judgment and shall ma;l the certificate to the municipal clerk. The municipal clerk shall file the c ,nirli. Cate with the papers 1n the case and rote the certificate on the case dock el. If the municipal court of record judgment Is affirmed, further action to enforce e judgment is not necessary except to: (1) forfe;t the bond of the defendant; (2) issue a writ of capias for the defendant; or (3) issue an execution against the defendant's property. Added by Acts 1987, 70th Leg., ch. 811, § 1, eff, Aug. 31, 1987. § 30•504. Effex:t of Order of New Tr1td If the appellate court awards a new trial to the defendant, the case stands as if a new trial had been granted by the municipal court of record. i f Added by Acts 1987, 70th Leg., eh. 811, § 1, eff. Aug. 31, 1987. § 30.305. A 1 PPe+ls to Court of Appeal. I j The defendant has the right to appeal to the court of appeals if the fire assessed ppeallatet court. The provisions of the Code of Criminal Procedure relating to direct appeals from a county or a district court to the court of appeals apply to the appeal, except that 9 t (1) the record and briefs on appeal in the appellate court eonstilute the record and briefs on appeal to the court of appeals unless the rules of the court of criminal appeals provide otherwise; and 432 I . t 9 Eel t 1T CODE MUNICIPAL COURTS OF RECORD 130.322 30 r Title 2 Cb• (2) the record and briefs shall be filed directly with the court of appeals. Added by Acts 1987, 70th Leg., ch. 811, § 1, eff. Aug. 31, 1987. f dnt; and 1,1brary Reference the jury, 0-247(2). deliver a Coups CIS. Courts 5 462 el seq. tment of on. The $ 30,50, Seal I ad to the The governing body of the city shall provide each municipal court of record with a seal with a star of five points in the center and the words "Municipal Court of , Texas." The impress of the sea] shall be attached to all papers, except subpoenas, issued out of the court and shall be used by each municipal judge or the municipal clerk to authenticate all 02 et seq official acts of the clerk and the judge. Added by Acts 1987, 70th Leg., ch. 811, § 1, eff. Aug. 31, 1987. of that SUBCHAPTER O. AMARILLO nail the rertifl- Library Reference cket. If Courts a186 to Igo, enforce CJS. Courts 1 249 et seq. 30.521, Appheation This subchapter applies to the City of Amarillo. Added by Acts 1987, 70th Leg., ch. 694, § 1, eff. Sept. 1, 1987. 30,322. Creation ands as (a) The governing body of the city may by ordinance create municipal courts of record, if it determines that the formation of courts of record Is necessary to provide a more efficient disposition of cases arising in the city. The governing body shall give each court s numerical designation beginning with "Municipal Court No. I." he fine (b) A municipal court of record may not exist concurrently with a munici- firmed W1 court that is not a court of record in the city. cedure (c) A municipal court of record has no terms and may sit at any time. lurt of Added by Acts 1987, 70th Leg., ch. 694, § 1, eff, Sept. 1, 1987, At the llbrvy Reference of the co" a4t. tJS coup, f 120 et k0-. 1 t I 433 J t 1 1 $30.323 GOVERNMENT app Tltk 1 $ 30.523. jurisdiction r r (a) A municipal court of record has the jurisdiction provided by gentr4J law for municipal courts. (b) A municipal court of record has jurisdiction over cases arising outside the territorial limits of the city under ordinances authorized by Subditi 19, Article 1175, Revised Statutes.' vision (c) A municipal court of record may issue administrative search warrants on probable cause. (d) A of its Jurisdiction. of record may issue subpoenas, summonses, and writs ts in aid Added by Acts 1987, 70th Leg., ch. 694, J 1, eff. Sept. 1, 1987. I Repealed; see, now, V.T.C.A. Local Government Cole, 44 215.072, 2».042, 341,9°3, ipl 002 Library References Courts 4-188. CJ.S. Courts 4 249 et seq. $ 30.524. Judge (a) A municipal court of record is presided over by a municipal judge Mho must be a licensed attorney in good standing in this state and a citizen )f the United States and of this state. The judge need not be a resident of the city at the time of appointment but must maintain residence In the city durins the i term of office. The judge shall devote full time to the duties of that office and may not engage in the private practice of law while In office. (b) The governing body of the city shall appoint a municipal judge for a i i definite term of office that is concurrent with the city's fiscal year, (c) If more than one municipal court of record is created, judges or each municipal court of record may at any time exchange benches and sit and as for each other in any pending case, matter, or proceeding. (d) A municipal judge is entitled to receive a salary set by the goveruiall i body of the city. The judge's salary may not be diminished during the term d office. The salary may not be based directly or indirectly on fines, fem or other costs that th, municipal judge is required by law to collect dwiag a Y term of office. (e) The governing body of the city shall appoint a judge to be the presidsal municipal judge who shall: t (1) maintain a central docket for all cases filed in the municipal courts; I (2) assign cases among the judges; i (3) request the jurors necessary for cases that are set for trial by jwr. j and l 434 I _ ~m I 1 1 ,i ~ I MUNICIPAL COURTS OF RECORD § 30.527 700 Ch. 30 4) temporarily assign judges or relief judges to act for each other in a ( proceeding pending in a court if necessary for the expeditious disposition of j s ty general business in the courts. added by Acts 1987, 70th Leg,, ch. 694, § 1, elf. Sept, 1, 1987. ng outside j. ]bdivisio IJbrary References ludgrs a3, 4, 7, 2211). r warrants CJ S, ludges J1 l2 et seq., 21 et seq., 76 et seq- ~nses, and 30.525. Vacancfea; Temporary Replacements; Removal ! 4 (a) if a municipal judge is temporarily unable to act for any reason, the governing body of the city may appoint a qualified person to sit for the Boa, 4ot.oo2, regular municipal judge. The appointee has all the powers and duties of the j office, unless otheiwise provided by this subchapter, and while serving Is c entitled to the same compensation for each day served as the regular municl- pal judge. (b) A municipal judge may be removed from office by the governing body of the city for incompetence, misconduct, malfeasance, or disability. Added by Acts 1987, 70th Leg., ch. 694, § 1, eff. Sept. 1, 1987. udge who Pen of the labrary References the city at judges e=8. luring the CJ-& judges 130 et seq. ` afflce and g 30.526. Court Facllltles dge for a The governing body of the city shall provide courtrooms, jury rooms, offices, office furniture, libraries, legal books and materials, and other sup- •s of each plies and facilities that the governing body record. determines are necessary for the of the municipal courts of it and act proper operation Added by Acts 1987, 10th Leg., ch. 691, § 11 eff. Sept. 11 1987. ;overni ie term o 4 30.527. Clerk; Otlwr Personnel t i The city manager of the city shall provide for the appointment of a fees, or during a municipal court clerk to serve as clerk of the municipal courts of record. The I municipal court clerk shall perform the duties prescribed by ordinance and presiding by applicable law and may hire, direct, and remove the personnel authorized in the annual budget for the clerk's office, at courts; Added by Acts 1987, 10th Leg., ch. 694, § 1, eff, Sept, 1, 1987. + I ' I by LJlsrury Rdeaeeca ~ jury; Cozens ass. CJ S. Courts L 140 et seq. 435 I• I ~ J1 {f[■■~ yep 'I • A t §30.528 GOVERNMENT CODE ~ 30.528. Seel Title 2 The seal of the municipal courts of record must include a star of five points in the center and the words "Municipal Court of Amarillo, Texas." The impression of the seal must be attached to all r 3 issued out of the court and shall be used by each Papers, except municipal judgeor the municipal court clerk to authenticate official acts of the municipal court clerk or a municipal judge. Added by Acts 1987, 70th Leg., ch. 694, § 1, eff. Sept. 1, 1987. § 30.529. Court Reporter (a) For the purpose of preserving a record in cases tried before the municipal court, the city manager shall provide an official court reposer who has the qualifications provided by law for official court reporters. (b) The record of proceedings may be preserved b visual recording equipment, or any combination of these methods,' peourt reposer is not required to take or record testimony in cases where neither the defendant, the prosecutor, nor the municipal judge demands it. ' (c) The court reporter shall certify the official record. Added by Acts 1987, 70th Leg., ch. 694, § 1, eff, Sept. 1, 1987. Library Reference Courts 4-57(l),190(6). C.JS. Courts 8 249 ct seq. C.JS. Stenographers 1 5 et seq. § 30.530. Complaint; Prosecution; Pleading (a) A proceeding in a municipal court of record commences with the fifinj of a complaint. A complaint must begin "In the name and by authority of the JJ+ M State of Texas" and must conclude "against the peace and dignity of the 1 State." It may also conclude "contrary to said ordinance." 1 (b) Complaints must comply with Article 45.17, Code of Criminal Froce. 1 dure. I c Pro4 secutions must be conducted by the city attorney or by an ttstltquM city attorney. (d) Pleadings must be In writing and filed with the municipal court chit, Added by Acts 1987, 70th Leg„ ch. 694, § 1, eff. Sept. 1, 1987. ~ Ubrary Refersom Municipal Corporations X639(1) to (5). U.S. Municipal Corporations § 325 et seq. { 1 436 j 1 i 1 M y w } ►1E11TT CODE MUNICIPAL COURTS OF RECORD § 30.533 i Title 2 Ch. 30 i $ 30.531. Jury of five points (a) A person brought before the municipal court and charged with an I I Texas." The offense is entitled to be tried by a jury of six persons, unless that right is ~t subpoenas, waived according to law. i judge or the (b) A juror for the municipal court must have the qualifications required of 1 al court clerk jurors by law and must be a registered voter of the city. (c) A juror is entitled to receive the compensation for each day and each fraction of a day in attendance on a municipal court of record jury as provided by Chapter 61. Added by Acts 1987, 70th Leg., ch. 694, § t, eff. Sept. 1, 1987. d before the reporter who Lbrvy References aJ3(ti. (2). 1 !rs. Jury CJ.S. Juries 1 76 el seq. I}{ Dies, audio or ods. A court $ 30,532. Court Rules re neither the (a) Except as modified by this subchapter, the Code of Criminal Procedure as applied to county courts at law governs the trial of cases before municipal courts of record. (b) Bonds must be payable to the state for the use and benefit of the city. The court may not assess court costs other than warrant fees, capias fees, and ether fees as authorized for municipal courts. (c) A peace officer may serve a process Issued by a municipal court of record, (d) On conviction, judgment and sentence are in the name of the state, and the state recovers from the defendant the fine and fees for the use and benefit ith the filing of the city. The court may require that the defendant remain In the custody ithorityv fi the of the chief of police until the fines and costs are paid and shall order that lignity of the execution Issue to collect the fines and penalties. (e) Fines, fees, costs, and bonds shall be paid to the municipal court clerk, who shall deposit them in the city general fund. iminal Procc• Added by Acts 1987, 70th Leg., ch. 694, § 1, eff. Sept. 1, 1987. l y an assistant 130.333. Appeal E (a) In this subchapter, "appellate courts" mean the county courts at law in 11 court clerk. any of the counties in which the City of Amarillo lies. (b) A defendant has the right of appeal from a judgment or conviction in o municipal court of record as provided by this subchapter. The appellate courts have jurisdiction over the appeals from the munic'pat courts of record. Appeals shall be prosecuted by the city attorney or that person's asslstants. The state has no right to an appeal or to a new trial, 437 I 7-7 it i . § 30.533 GO%MMMENT con Tltie ~ (c) The appellate courts shall determine each appeal from a muntdpd court of record conviction on the basis of the errors that are set forth to the defendant's motion for a new trial and that are presented in the transcript and ement of facts repar from Antappeal may notpbe byettrrial de nothe leading to the conviMio~ (d) To perfect an appeal, the defendant must file with the municipal court clerk a written motion for a new trial not later than the 10th day after the date on which judgment is rendered. The motion or an amended motion may I be amended by leave of court at any time before action on the motion is taken, but not later than the 20th day after the date on which the original or amended motion is filed. The court may extend the time for filing r o amending for good cause, but the extension may not exceed 60 days from the original filing deadline. If the court does not act on the motion before the expiration of the 30 days allowed for deter -ttnation of the motion, th original or amended motion is overruled by o' -ration of law. The motione for new trial must set forth the points of error of which the defendant complains. (e) To perfect an appeal, the defendant must give timely notice of appeal not later than the 10th day after the date on which the motion for new trial 6 overruled. Added by Acts 1987, 70th Leg., ch. 694, § 1, eff. Sept. 1, 1987, ubrary Raterences Municipal Corporation 0-642(1) to (4). CJS. Municipal Corporation 1 361 et seq. , 30.334. Appeal! Bond - I (a) If the defendant Is not in custody, the defendant may not take an appeal until the defendant files the required appeal bond with the municipal I"" clerk, The bond must be approved by the court and must be filed not leer thin the 10th day after the date on which the motion for new trial Is overruled. If the defendant is in custody, the defendant must be committed to jail unless the defendant posts the required appeal bond. (b) The appeal bond must be in the amount of $100 or double the amount of the fine and costs adjudged against the defendant, whichever is greater. " The bond must state that the defendant was convicted In the case and has appealed, must be payable to the state for the use and benefit of the city, and must be conditioned on the defendant's immediate and daily personal appar- ance in the court to which the appeal Is taken. Added by Acts 1987, 70th Leg„ ch. 694, § 1, eff. Sept. 1, 1987. J f 30.535. Record on Appea.1 The record on appeal consists of a transcript and, if necessary to the appal a statement of facts. The court reporter shall prepare the record from the t~ 438 S 1 I if I l r ti M1 I r o r, now f ~ i i ;OVERNMENIT Coag Title 2 CL 3 idVNICIPAL COURTS OF RECORD § 30.537 cat from a municipal tat are setforth the reporter's record or mechanical or videotape recordings of the proceedings. +d In the transcript and The defendant shall pay for the cost of the transcription. If the court finds ling to the conviction after hearing that the defendant is unable to pay or give security for the record on appeal in response to an affidavit by the defendant, the court shall 1 h the municipal cots order the reporter to prepare the record without charge to the defendant. If he 10th day alter t rt the case is reversed on appeal, the court shall promptly refund the cost to the def amended motion may defendant. ion on the motion is Added by Acts 1987, 70th Leg., ch. 694, § I, eff. Sept. 1, 1987. which the original or ie time for filing or IJbrauy Rerereoces iced 60 days from the courts 0-190(6). C.rs. Courts p he motion before the Municipal Corporations 4642(3). C.I.S. Municipal 1249 C et seq. p Corporations 8 366 el seq. of the motion, the of law, The motion $30.536. Transcript xhich the defendant (a) On the written request of the defendant or the defendant's attorney, the rely notice of a municipal court clerk shall prepare under his hand and seal a transcript of court Thipal proceeding otlon for new trial sl courtthe of or transmission to the appellate transcr pt must Inc ude copies (1) the complaint; ' (2) material docket entries made by the court; (3) the jury charge and verdict in a trial by jury; i (4) the judgment; (5) the motion for new trial; (6) the notice of appeal; Y not take an appeal (7) written motions and pleas; :he municipal court (8) written orders of the court; st be filed not later (9) any bills of exception filed with the court; n for new trial Is (10) the a must be committed appeal bond; and d. (11) any other part of the record as designated b either h (b) The munici y y party double the amount pat court clerk may include to the transcript additional ucheer is greater. Portions of the proceedings In the municipal court of record prepared by ~-i the case and has audio or videotape recordings. efit of the city, and i Added personal appear. by Acts 1987, 70th Leg., ch. 694, § 1, eff. Sept. 1, 1987. E f 30.337. Bills of Exception Either party may include bills of exception In the transcript subject to the Applicable provisions of the Code of Criminal Procedure. The bills of excep- tion must be filed with the municipal court clerk not later than the 60th day ,"Wy to the appeal, after the date on which the notice of a e record from the appeal is given or filed. Added by Acts 1987, 70th Leg., ch. 694,4 1, eff. Sept. 1, 1987. 439 i ~z Willi r r § 30.538 GOVERNMENT CODE j Title 2 1I § 30.538. Statement of Facts (a) A statement of facts included in the record on appeal must contain: 1 (1) a transcript of all or part of the municipal court of record proceed- ings that are shown by the notes of the court reporter to have occurred before, during, or after the trial, if the transcription is required by the defendant; (2) a brief statement of the facts of the case proven at trial as agreed to by the defendant and the prosecuting attorney; (3) a partial transcription and the agreed statement of the facts of the case; or (4) a transcription of all or part of the municipal court of record proceed- ings in the case that is prepared from audio or videotape recordings of the proceedings. (b) The party requesting the statement of facts, other than the state or city, shall pay the cost of preparation of the statement of facts. Added by Acts 1987, 70th Leg., ch. 694, § 1, eff. Sept. 1, 1987. § 30.539. Completion, Approval, and Transfer of Record (a) Not later than the 60th day after the date on which the notice of appeal is given or filed, the parties must file with the municipal court clerk: (1) the statement of facts; (2) a written description of material to be included in the transcript in addition to the required material; and (3) any material to be included in the transcript that is not In the custody of the clerk. (b) On completion of the record, the municipal judge shall approve the record In the manner provided for record completion, notification, and approval in the court of appeals. (c) After court approval, the municipal court clerk shall promptly forward j the record to the appellate court clerk for filing. The appellate court clerk shall notify the defendant and the prosecuting attorney that the record has been filed. Added by Acts 1987, 70th Leg., ch. 694, § 1, eff. Sept. 1, 1987. § 30.540, Brief on Appeal ; i (a) A brief on appeal from a municipal court of record must present points of error in the manner required by law for a brief on appeal to a court of j appeals. i (b) The defendant shall file the brief with the clerk of the appellate court I not later than the 15th day after the date on which the transcript and statement of facts are filed with that clerk, The defendant or the defendant's t 440 i i i ~ 1 t s 7G0PNVtENT CODE MUNICIPAL COURTS OF RECORD Title 2 Ch. 30 30.542 I attorney must certify that the brief has been progeny mailed to the prosecut- 4'n appeal must contain: ing attorney. ourt of record proceed. (c) The prosecuting attorney shall file a brief with the clerk of the appellate 4 sorter to have occurred court not later than the 15th day after the date on which the defendant's brief 1 lion is required by the is filed and deliver a copy to the defendant or his attorney. Added by Acts 1987, 70th Leg., ch. 694, § 1, eff. Sept, 1, 1937. ut at trial as agreed to ~ tJbrary Refereacvs v, ent of the facts Courts 401 W)• CJS. Courts 1 249 et seq. Of the Municipal Corporations 0-642(7). CJS. Municipal Corporations § 366 et seq. ou:rt of record proceed- )tape recordings of the $ 30.541. Disposition on Appeal j (a) According to the law and the nature of the case, the appellate court r than the state or city, may: acts. (1) affirm the judgment of the municipal court of record; { 7. (2) reverse and remand for a new trial; lecord (3) reverse and dismiss the case; or (4) reform or correct the judgment. 1 h the notice of appeal (b) Unless the matter was made an issue in the trial court or it affirmatively unicipal court clerk: appears to the contrary from the transcript or the statement of facts, the appellate court shall presume that: I in the transcript in (1) venue was proven in the trial court; (2) the jury, if any, was properly Impaneled and sworn; Is not is the custody (3) the defendant was arraigned and pleaded to the complaint; and (4) the municipal judge certified the charge before it was read to the jury. ge shall approve the f fm, notification, and written opeach c inion or order eeithertsustainingtorcoverruling each assignmentrof F~ error presented. The court shall set forth the reasons and cite the authority Ii promptly forward for its decision. The clerk of the appellate court shall mail copies of the TPellate court clerk decision to the parties and to the municipal court clerk as soon as the decision that the record has is rendered, Added by Acts 1987, 70th Ltg., ch. 694, § 1, eff. Sept. 1, 1987. ' 1( j Ltorary Ildaneew Coups 0-190(9). CJS. Court f 249 et seq. Municipal Corporations 0-642(4). CJS. Municipal Corporations f 172 et seq. must present points ppeal to a court of 30,542. Certificate of Appellate Proceedings 4 the appellate court aWhen the judgment of the appellate court becomes final, the clerk of the the ppel t transcript and PPellate court shall certify the proceedings and the ud and shall mail i the certificate to the clerk of the municipal court of recordist The municipal or the defendant's court clerk shall file the certificate with the papers in the case and note the 441 ! t h i f ' ~ 11 I ' eV~ y C~ p §30.542 GOVERNMENT COD. { Title certificate on the case docket. If the municipal court of record judgment i affirmed, further action to enforce the judgment is not necessary except to (1) forfeit the bond of the defendant; (2) issue a writ of capias for the defendant; or (3) issue an execution against the defendant's property. t. Added by Acts 1987, 70th Leg., ch. 694, § 1, eff. Sept. 1, 1987. § 30.543. Effect of Remand for New Trial f If the appellate court awards a new trial to the defendant, the case stands as v if a new trial had been granted by the municipal court of record. Added by Acts 1987, 70th Leg., ch. 694, 6 1, eff. Sept. I, 1987. § 30.544. Appeal to Court of Appeals An appeal to the court of appeals is governed by the provisions of the Code of Criminal Procedure relating to direct appeals from a county or a district court to the court of appeals except that: (1) the record and briefs on appeal in the appellate court constitute the record and briefs on appeal to the court of appeals unless the rules of the court of criminal appeals provide otherwise; and (2) the record and briefs shall be filed directly with the court of appeals. Added by Acts 1987, 70th Leg., ch. 694, § 1, eff. Sept. 1, 1987. library References Courts 4:'•247(2). US. Courts 1 462 et seq. , } SUBCHAPTER N. ADDISON I Subchapter N, consisting o) 30.651 to 30.672, as added by Acts 1987, 70th Leg., ch. 1003, § 1 For another subchapter N, consisting of 30.421 to 30.434 as ' f added by Acts 1987, 70th Leg., ch. 7S6, § 1, see subchapter N, ante library ltefenocee courts e+186 to 190, 9 CIS. Courts 8 249 e< seq. $ 30.651. Application This subchapter applies to the town of Addison. Added by Acts 1987, 70th Leg„ ch. 1003, 1 1, eff. June 19, 1987. 442 , r P 'b i 1 i f I { a i I I I i I t I r H A R R I S/ L A N I B R A D V O C A T 8 I V R S C O R D I N 0 S Y S T S N j ` t I s ' oil, I ' j I ' I I i I; ti ATTACHMENT C r l Advocate SON" i I r .,i. •tf, i f 1 6- f m~ • Keep The Record Straight cutttinunnsrrcnrdingnn separate Costw1se 11,mI.I.wif rs,vk-1xt-1%.1LIpl1It I lliannrls.It clfcrsthclxstnl C.,mpatt•1he,ldcncatelv%kwinrher hrltl,IpnIlsr 1l~r n;u. nl,lu,~lt„~ 11,1711s I:aticrmh r lct Ili)-, ~ct%llh tucthnd,td dncu!+tcnl ilia lcial,lnra I~r ~k ccdl nCs po ihl, ,nI rl If II I I It of a res I I f111 h r tic rr ls. 114 eland br is I rtcss It rnt crd l t iCr Wv'rc e n n I I( I t nI rrnrr(Ill a )r,[1111,.I cr.ti rl frrr~rr~:rl I,Ilsincssrm1rnnit o, nts, %IU11tlru.lIt In Al ratlltv,dlrrndllrr. 11, X11111" I I Il 114, I I a n d 1 l., . 11111i1c 1~~ }s rln at n. 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Cr.SG t~S_'aC ''a'' ~ fnl',J(;nort iyCr"v2 NE . e rrrge 3ju0 s c',anto GA 3,33 r 4SA 16.4Chari ,l A .,ssecaaY r ,A ,a':I 4-3. 321-1264 17 LID Digital Counter Transcriber 7,J5 ca'I1-?.'JO.41-1t r of r qsr.•-'~. ,p.. ..~7na •~,me•.5rs ..e.gi,r3 .,..~+1r rn6'r c4-27Sr) °g 1 E LAMER AWOCAIE ISIS LIST -DALLAS Omm w COURT COURT REPORTER PHONE NLUBER i Dallas County Grand Jury Judge Karen Davenport 653- Dallas Co mty Corm Court Judge Lee Jackson Carolyn Brock 653-6675 Probate Court 01 Judge Niki DeShazo Cheryce Sauro 653-7236 Probate Court 02 Judge Robert Price Marsha Sweet 653-7138 Probate Court 03 Judge Bill Bedard Debbie Foster 653-6166 I County Court at law 01 Judge Michael O'Neil Russell Graves 653-7496 J County Court at law 02 Judge Glenn Snyder Cathey Ackley 653-7497 County Court at Law 03 Judge Arne Packer Sandra Kennamer 653-6394 County Court at Law 04 ! Judge Robert Day Virginia Elgan 653-7466 County Court at law 05 j Judge Bob White Raybuan Taylor 653-6441 14th District Court J>>dge John Marshall Shirley Clendening 653-7298 44th District Court Judge Candace Tyson Sharon 653-7395 ! 68th District Court Judge Gary Hall D.L, Calvin 653-7158 95th Civil District Court Judge Nathan Hecht Sharon Wilkens 653-6747 r 116th District Curt Judge Frank Andrews David Langford 653-7159 134th District Court Judge Joe Burnett Mary Foster 653-7239 HARRIS CORPORATION LANIERBUSINESS PAOOUCTSSECTOA 1700 CHANTILLY 0XVE,N.E. ATLANTA.4EORMA30324 /0402iM TELEXS427W k l -caw 1 r" ADWO-ATE USERS LIST CCttP'D DALLAS OOflK1'Y ODUR25 Cm COURT REPORTER PHONE NUMBER 160th District Court Judge Mark Whittington Sallie Riddles 653-6938 162nd District Court Judge Catherine Crier Carol Oates 653-7429 i 191st District Court Judge David Brooks Neal Nichols 653-7117 192nd District Court Judge Harlan Martin Joan Mearhead j . 653-77+8 193rd District Court Judge Join Whittington Donna Miller 653-7178 194th District Court ~ Judge Ed Kinkeade Tammy Landers , 653-6700 195th District Court i Judge Joe Kendall Joey Dollar 653-6116 203rd District Court J Judge Thomas Thorpe Susan Pabaee 653-7561 204th District Court Judge Richard Mays Don Hardy 653-7150 254th District Court Judge Dee Miller Kathy Davis 653-6602 J 255th District Court Judge Lon Koons Mary Lowe b53-6520 256th District Court Judge Carolyn Wright Lelan Bunttschell 653-6452 265th Judicial Dist Court Judge John Ovard Sandy Halsy 653-6755 282nd Judicial Dist Court Judge Tom Price Cindy Roe 653.7452 283rd Judicial Diet Court Judge Jack Hampton Linda Dunn 653-6445 I F + HARRISCORioRATION LAMER BUSINESS iRODUCTSSECTOR 17MCHAVILLY0RIVE,N.E. ATUNTA,GEORGIA7=1 p4 SSppp TElFX51T75~ I I dF~1 ~ ~ , . • ~ ~ EANILAI ADVOCATE USERS LIST CORrID DAUAS 001I.M CUM COURT OOM REPORTER PHONE NLMBER 291st Judicial Dist Court Judge Gerry Meier Susan Jones 653-6186 ° 292nd Judicial Dist Court Judge Michael Kessler Scott Smith 653-6191 298th District Court Judge Adolph Canales Myrna Morris 653-6782 301st Family Dist Court Judge Bob O'Dennel Evelyn Leak 653-7408 302nd Family Dist Court Judge Francis Parris Sherry White 653-7489 303rd Family Dist Court Judge Merrill Hartman Pat Colvin 653-7727 334th Family Dist Court Judge Harold Gaither Bob Kenamer 653-7439 305th Family Dist Court Judge Catherine Stayman Frank Sutton 653-7215 330th Family Dist Court Judge Theo Bedard Fmily Dixon 653-7450 Criminal Dist Court No 1 Judge Fan Chapman Jim Perry 653-6793 Criminal Dist Court No 2 Judge Larry Baraka Paul Baatas 653-7356 Criminal Dist Court No 3 Judge Gary Stephens Josie Massar 653-6252 Criminal Dist Court No 4 Judge Frances Malloney Frank Howell 653-7456 Criminal Dist Court No 5 Judge Pat McDowell Pam Smith 653-6696 HARRI9CORPORATION LANIERBUSINESS PAODUCTSSECtOA InOCHANTILLYDRIVE, N.E. ATLANTA,GEORGIA 3=4 101.329-5000 TILEXS42750 t t r ADVOCATE USERS LIST COMM DALLAS LOOM CIDIUMS COURT COURT REPORTER PHONE NIMBER County Criminal Court No 1 Judge Ben Ellis Mary Snyder 653-7283 County Criminal Court No 2 Judge John Orvis Kathy Gibson 653-7173 County Criminal Court No 3 Judge Mike Schwilles Rhonda Rose 653-7436 County Criminal Court No 4 Judge Harold Entz Eva Ann Walding 653-7135 County Criminal Court No 5 Judge Keith Dean Pam Darke 653-7143 County Criminal Court No 6 Judge Berlaind Brashear Janice Garrett 653-7651 County Criminal Court No 7 ! Judge John McCall Shelby Morgan 653-6125 County Criminal Court No 8 Judge John Hendrik Donna Hill 653-6635 County Criminal Court No 9 Judge George Shepard Jr Sharon Hazelwood 653-6640 County Criminal Court No 10 Judge Randy Isenberg Laura Weed 653-6645 kl~ County Crim Court of Appeals No 1 Judge Ken Vaughn Mary Jane Anderson 653-6533 County Crim Court of Appeals No 2 Judge Torn Fuller Ruth Puskar 653-6650 i r i i HARRIS CORPONATION IANIEA BUSINESS PRODUCTS SECTOR 1700 CNANTKLY DANE, N.E. ATLANTA, OfORaIA 3W W3SSM TILE%5,14M I t ` .L. r h 4 CITY OP Dann DENibtli TWS SYSM INVFS,IT!M SERVICE ADVOCATE tV RBcmbI4a SYST04 1,595,00 $ 298400 MICROPHONES (2) 250.00 PC-90 STANDW CAS Irl 00) 60.00 CASSMS OMER 35.00 BOUIPNENI' TOTAL, $ 2#940.00 $ 298.00/an RAA~F! nM IS NO CHAR'S FUR SHIPPIM OR IN:3'1lAUATION A4* 4,4 nf i((f i I i i V 1i r 1 i I n✓ 1 I i i i I i i DATA FLOW I N A G2 S Y S T I X y4 4 1I 1 ATTACMUNT D j 1 I t 1 ex r-.~ . rao.rn f. ~ tl T < 6 S s.FY pp~ gF I 8 .11H ~PgS3~ ! ~ 9 S 1 Fr i 3 . Hal. i p w AF int u =1411 1 ine-HI ' Fui.Fl;l M { Q w~ n~i Q'a i~ F; r cgWE F • n f • FB ~iY ~BFF ~ .p~ FF if ^ cig F~ F iQ=9 =g r 78 EiwS i S' ~ '3 6 H f < Y Y Y Y Y w: . w Y f `w ii R F Yw fir SY!, t ~ r 66 •-Yi° ~ ~ 4 ! 1 f O p c 1 5s Y wY ~~Qi6~~~ry6 Y.~ Y 9. w Sww ~ ~ ~•~e T ~ ~IF eFflFslf 1 ~ T is r r i'J!l • 1 W.; ~ ~ :t. P~ gA~t sgPCS.r ; r ;g~~ fg~2 gjfsa~igc P"a~ r ar-.z 2 PPw ~;go i'£"I""i rr~~;geegi:ggP P:"= 7r~ a .a 0, 1,4. 4 1 R s.i ~65 s r~ r kr; Rwi P r Rai c HOW r;r¢I s=g6ac =Ed .Ifs Pi. ii. . w 4 lit mow' 9 HIP 01. a ~lAar£:R'; ~ ~ ` g cs;gE o O n "I C w .;fir i : ~ g ~i I` I ~~:R iP ~ e w A , M n ~ n Mi I 11birrip -fee Sri! fig " r r 'J I f •rr 7 'ii • Hw j ~r r 60 10 0. all s~ .cn ~Rii ~P;wF:rribe i fi i i i f 1 T A B P R O D U C T S C O M P A N Y F I L I N G S Y S T R M S i I II ~ i ATTACHMENT s l I 4 4 1 M 7 x 1B50CROWNDR.-SUITE 11O9 DALLAS TXAS75234 PMt7CtJCTf CC TELEPHt1tF 4E369-0097 July It. 1990 Mr. 'I'on Jose,y Denton Municipal Court 215 E. McKinney Denton, Texas 76201 Re: Tab Products General Specifications and investment Summary Dear Mr. Josey: I would like to take this opportunity to thank you for your interest in Tab Products Company. Tab being the manufacturer, and seller of the equipment that we offer assures you quality products and service, on the following pages you will find some general information that we discussed for your filing system. Please do not hesitate to call should you have any questions. i. Sincerely, i TAB PRODUCTS COMPANY ~ ij Q"l ~~y►r"~ ; penny De0eorge BD/kp enclosures Y4 ~ P a 1 F I QI C Wr-~ 3 owl S NCp~ 4 Ii A i Ww" WANK PPKX3MTU Cc CIJRRENT SITUATION 18000 Case # Per Year 1 Drawer Files No Current Purging Methods 1 i No Availability For Expansion RECOMMENDATION - Open Shelf Side Tab Filing System j - Color Code Per Case # - Year/Month Label - File Straight Numeric Per Each Year i Assume: - 18000 Case *'s Per Year I i - 8 Case Files Per Inch f I - 3000 Linear Filing Inches Per Year i' - 15000 Linear Filing Inches Needed For A Total Of 5 Years ~ J COST TO COLOR CODE: 2 Sets #1282-50 Labels (page 17) 589.00/set $178,00 JJ 5,000 01317 Folders (page 4) $130.00/M $850.00 1 1 Set #1279-50 Month Labels (page 201 $97,20 1 Box 01287 Year Labels $8100 Approximate cost, per drawing far :jI:elvlrg at 15232 LFI $10,500.00 Cost for Mechanical TAB-TRAC per drawing at 15232 LF1 $18,900,00 Approximate Freight Cost 51,100.00 i 1 , w4 • TAB' ALPHA► COLOR CODINQ STEIM f~ I I 1 jlrl~ 041 ml#lake in this picture. II f I f~I Iii iI j I I~: ,l + II I~ 111 I ~ II +~Illj '~I~!II,II i' I h I - I 71, 1 i I k ~I f~ I I + f~ I I +I i r~~ ~f ~ I l~ll~+ Ilrl; I;II~'~i~IIl IIII'+ Irllll ill .111 II,IIJI,'i~ll ~ I Ir . ! '11S'rh f , ~ I f 11 (Ij f A B C 0 E F Q H I J K L M N 0 P 0 R S T U V W X y .z u• For the TAB ofh[e nearesl you a0 800.872.3104 ext33~4' In COIrfORVa 80W42lDM;1f 3,104 ' PR0ou~•~ I I 1 ' A rv I The Manual t TAB-TRAC' System This is the "heavy-duty' version of the manually operated Undrac system. Important upgrades include a choice of custom fabricated fully. welded steel carriages with extra strength, capable of supporting up to 1000 pounds per lineal foot. Or choose utility carriages with up to 700 pounds per lineal foot capability. Wheels are hardened steel, with two ball bearing assem• blies each, Drive shafts are stress-proof steel. Raised decking is standard, with factory. installed carpeting or the of your choice. Rails are embedded between two resilient strips that create a flat, flush walkway-free of hazards to the user, Movable and fixed carriages mounled on 0 level, raised deck 1 I I 1 - I•' ' Ae04E: SpaeeflnderCsbineIs in a typical file room arrangement eELOW: A extant Increase in sforage space is easily accomplished J wflh a ManusPTAII-TRAO I I I VVr Manual TAB•TRAC Carriages TM CS common to all TAB• are customized to accept TRACs except those almost any type of storage planned into new construc- E.ploded view I lustrafes dnkw Irxca beneath moving carnage, unit, This system Is paf Vcu• tion, where tracks may be Optional and panels are available laxly useful when a weight embedded In the original Toad Is greater than can be flooring, or computer floor. handled in a Unitrac system, but not he:.vy or large enough to require mechani• cal or electrical methods of movement. The basic deck/track assem• s. ilv,~1; :fir a~ ► • r The SncM aawmDly for SM 11 4 off a eya tnn th •'a and utility strength afyfea an arsitabls. g IL 6 r r IS/ - *471 { 1 c / ".r t The Mechanical-Assist TAB-TRAC' System In systems requiring longer carriages and i greater weight loads, movement through direct / physical pressure alone may be impractical. TAB's Mechanical-Assist option offers full con• trol of heavy loads, with a minimum of effort. A variety of gear ratios is available, ranging from " those suitable to the movement of large weights to rapid movement of more lightly loaded carriages. Systems may be designed with all units movable, or a combination of fixed and movable. Decks are identical to those In the Manual system. Two double width, double faced movable carriages between two fired, single faced unlls. ~T I i ABOVE: Voluminous materials are Bled In an alsle,and.lils system. BELOW Mechanica6Asslst TABTRAC crealas a hiphar-density anangement. .r Y1 1 ` Mechanical-Assist TAB• cal enclosure for safety M YRAC carriages are custom When appearance Is more built to carry practically any important, optional end style of storage unit panels provide a choice of Depending on weight painted colors, fabrics and requirements, either UVIAy woodgrains, Expanded Wew illustrates standard deck and track or Extra-strength carriages with gaardrlve exposed on canlage and unit assembly. and decks are available. Optional and panels are avaltable, Several carriages may be moved together by turning a single handle. The chain drive, in its most s±mple form, is enclosed in a verti- i y.3 i I I t M a i 3 ~ Pi^. 1. n TA&TW Systems provide the • • • 1 to maximizing square It capacity for filing and storage. Wasted aisle space normally required for access is eliminated, increasing filing your capacity • 1 1.00% through of a single, engineers Save Ov~' 50 TAB-TRAC Mobile Oiling Systems of ter Your TAB Representative will survey Every Representative has access to a compact, h(gh-density approach to your requirements; then recommend TABs MalW management I storage records, shelving, cabinets, supplies speciallistS. Together, task II • media, I method I movement • I • 'I 1 years -of TAB dals anything worth I an-orderly fashion, - - and convert your Itles I storage needs, TAB-TRAC can cah even can provide increase 1 capac- I the new system after working do belief space. Ity I 1 I 11 or cap cut / hours. floorspace requirement in half. By rolling storage units aside, 1 ~n create a single aisle at the desired . 1. point of entry then eliminate It hs •1 you create a different I'i'..'. . k t 'd~ r1 point. ~ f Depending on size I weight, 1 f 1 t System can be moved by hoind using the simple CI handle, f I t f7f rig Ail ism s~ I 800-672.3109 ext,3304 "I 1. ^•a Nrh}'t;!.i ~;q;3 PI' i.71,'A PROOUCTS Co P I r 1 i ! i . j 1 I i I I I~ I i ' C 0 X C A S T S O U N D C ON N U N I CAT I ON S, I N C. i I' i •r f t , I II i ATTACH20M F E (t 1 Ole— yJ J~ I P I COM, QW) SOUND COMM UNICATIONS. INC. j i i The Foll(,4ing prop:.sal is for a Sound Reinforcerrent System in your Coort, I Equipment Propoeed: { !iTy Material j 1 Toa A-903 30 watt I 1 Amplifier- ✓~/ice ,kWhite Instrwnents 4650 Ueiew 4L'>/, Equalizer 3~iHdo~f- 1 JBL 7510 Automatic Microphone Mixer(r 3 ~Nady LT 201 wireless microphone 3 Shure SMPP goc-seneck-mount microphone 6 ~,peakers 6 Square Grille 1 Remote Recorder input Total Equipment I. Labor Less Tv: ~~w g 8.036.00 4'e rp;rerlate the opportunity to cul,mit our proposal. Should yc.u have arry qu+stk~ ne, pl, ai feel free to call me at 617-:05`:P F Sincerely. C014CAST SOi,il;jt CGM rJNICATIONS INC. C✓~-~~t ~,r.~-lam.--~"'~ Dale Bearden Marketing Executive I i 1813 For lanecrer Fort Worm, Teror 761.)3 S17.33:4Cs7 LOW* Coioiooo Springi Doiioa'Fr. Wonn Denver De+ron Fan Worne HonTOra Inoivvoolil Morino DrIOM1.z~ reorio PnOooe'•onlo Son Dia;o S:ronron Tyler worn ~a I Y I I I i j I 1 1 4 I i r r ~J E CITYofDENTON, TEXAS MUNICIPAL BUILDINO I DENTON, TEXAS 76201 TELEPHONE Office of Nye City Secretary 1 ~ y 1 i , K E M O R A N D U M j i TO: Mayor and Members of the City Council PROM: Jennifer Walters, City Secretary DATE: July 27, 1990 SUBJECT: Budget Information for the hotel/motel tax recipients Agenda Item M4 ,3f A. Denton Convention and Visitors Bureau - information presented under separate cover. B. North Texas Fait Association - information presented under separate cover. C. Denton County Historical commission - information presented in agenda back-up, I D. Denton County Historical Museum - information presented in agenda back-up. E. Greater Denton Arts Council - budget information presented in agenda back-up - audit information presented under separate cover. J fer alters ? C Sec tart' ! t, w . 777--T w i .1 GREATER DENTON ARTS COUNCIL SU"ARY OF PROGRAIJS AND SERVICES Fiscal Year 1989 - 90 „I JULY 31, 1990 Fi o 1, r, D t, ,a 1 e t y 1 w r. i y J 5 1Y~Cjy'It`i,4A li I r ~eLr. MI/A lr ~ r i iQ i t -1990SCHEDULE The Printed huge Revisited: Collages i. Janugiy 14 - February 23 A retrospective of work by Amarillo artist Denny Fraze. Includes collage, drawing and related media. t F NTAAL 1990 Awards Show March 3 - April 6 - T~ve North Texas re League exhibit a wyhich ~ttrractss this e hurled ~ From ~hto~3bitl The traditional art% media are region. represented in th h ughnul the North Tom as region. Fiber Focus r90 April 16 - May 25 A furled eshttirion of handweavinj from the marmbenhlp of the Handweaven Gutld of Denton, Ft. Won, and Dallas. Cosponsored by the Grater Denton Arts Council. Houm of God lung 3 - July 13 Charily DeBus rfw traveled Teus, pMdograyyhingj thatches, aynagogu~ 'otid mosquei. The result Is this e"itlon u} Mack and white photography depleting houses of worrhlp jq Tat,". Children's 1I001tf Illustrations July 20 • August 21 An EXHIBITS USA louring exhibitbn of orwrud Iltustratlons from the Maim Collect km at Emporia State University. Includes such classic Illustrators u Robert McCoAcy (Make Way for DuckGrip). Materials: Hard and Soft 1990 September 16 -October 26 Thy fourth annual appearant of GDACs national furled contemporary crafts exhibition. The show has been refrgnized rft4c ally and nationally it a showcase fcr contemporary craftc TAG Annual Auction for the Arts r1(, November 10 The Meadows shifts gear„ as It helps hoot the Arts Guild's annual fund ralser for the ms in Nnion, Holiday ExWbltion November 25 • January it, 1991 Every tar at holiday time the GDAC presents an exhibition to bring out the child in each of ua. What will It be t~is year? Trains, dolls, musical instruments? Come a4 see, r. 1 he hleadouy Gallery Denton''s public art ttalh-y 6 (orated In the GDAC Curter for the Visw1 Arts, roc ner of ffickory and Bell in Demon, Teias, hlana$ed by the Greater Denton Arr. Cormrii, the gallery 6 open Suw ay through Friday from 1:00 to S IV p m, (euept hofidays and betuten erhibifiom). For fn/ormltion about the Alnrdoua and ifs bohinrerr dorens program, ;,hour the Creafer fknforr Arfs Council al JA2-27A7. y, / I ~MLn • i~Mr,W ~ ~ I1rr 1 4 a e'c> • Rn~ +Qi i S Greater Denton Arts Council 207 Fell Denton, Texas 76201 NON-PROFIT ORG. US. POSTAGE PAID DENTON, TEXAS PERMIT 0230 1 unaS.r i i i i ti i I I r f I i J f BERTO LARDERA II i Rythme Rompu. No. e II Painted Iron and Copper I Gilt of McAd n,s Foundation Printing compliments of GTE Southwest it I I 1 t I GUIDE FOR GETTING INVOLVED IN THE ARTS A list of the Greater Denton Arts Council's Organizational Members i i DANCE Festival Ballet of North Central Texas Contact Cathy Hartman (382.1083) or Hugh Nini (382-4114) Founded to create opportunity and growth for the arm's young dance students. The Festival Ballet hopes ro bring the art and activity of dance to a wide audlenee through public school demonstrations and community serviceperformmncts. Denton Civic Ballet Contact Kathleen Tenniswood (56SA057 of 565.2211) Meets second Tuesday of each month, 7 p.m., at the Center for the Visual Arts, 400 Fast Hickory Purpose is to create apositive, healthy and educational direction for the serious dancer and to serve the Denton Community. The group's desire is to entertain and at the same time o0er a deeper j understanding ojdance and the dancers' buensephysfcal and mental commitment to the art. I Denton Dance Theatre Contact Cilia Lewis (393.3238) or June Brownlee (387.0947) Audidonsjor company and apprentice dancers will be held on Saturday September 23 from 9.12 at the Center for the Visual Arts, 400 E. Hickory. The company is in need of retail; dancers in tap, ballet and fuss, DDT wishes to foster the cultural enrichment of the commanity through the dance art form in addition to encouraging the continued development ojatpiring professional dancers. r Radke Dance Gallery Contact Sally Hanis (387.1137) Performing dance entembk specializing in contemporary dances Ballet Folklorlco de Denton Contact Tomasa Garcia (3524155) Mats I st Monday of each month. THEATER/DRAMA i Denton Community Theatre, Inc, Contact Julie Crawfofd(382.7014) Provides opportunidesjor people to expand their appreciadon, knowledge and abilities in theatre and dramatic literature, Produces S main state plays, 3•5 ch(idron'1 plays plus other shows throughout the year, Texas Storytellers Guild Contact Finley Stewart (565.1968) Area organization whose purpose is to preserve and perpetuate the art and jolkway of storytetiing throughout Texas and The Great Southwest. Texas Storytelliall Association Contact Finley Stewart (563.1968) A reglonal orgaaiwtion of sta,ryteiNmg. I 4 Z i r'ry A,. 4 ~ MUSIC y Denton Community Chorus Contact Dick Fulton (382.3919) or Jane Mann (383-0781) Y Mats each Monday, 7:30 - 9:30 p.m., at the Trinity Unitod Methodist Church. The Denton Bach Soklety Contact Rich Edyvean (5661844) Meets Sunday, Septkmber through May, 4 p.m., At St. Paul Lutheran Church A sockty of professional and amateur musicians and their supporters who exist to perform and enjoy classical music. The Society gives four concerts a year and performs a wide repersoir of music from Bach to modern composers. Sigma Alpha Iola • Denton Alumnae Chapter Contact Matte Menn (387.2307) Meets Second Monday, 7.15 pm. at member's homes An international profess?omal women's musie fraternity that sponsors Sunday gfterttoon musicales at the Center for the Vuual Arts and provides scholarships and awards to local music projects. Denton Ligbi Opera Contact Susan McOulm (3P7-0151) s b Meets 1st Sunday of each month, 7 pm., At membora' homes or the Conter for the Visual Arta, 400 E. Hickory Formed to provide Denton with high quality opera and musicals. Also serves as a vehicle for many talented irc perfwnters in Denton. G' Denton Community Bond , i. Contact Carol Lynn Mizell (387.6918 or 382.3451) cs Meets Thursdays, 7:30.9:30 p.m. in Room 316 of the TWU Music Building. Denton Orchestra Auoelation y Contact Jonathan Roller (566-0539) This Association is the governing body for two orming orchestra the Denton Chamber Orchestra and the Denton Community Orchestra, which meets Tuesdays, 7:13.9:15 p.m., in Room 316 of the TWU Music Bulld. Purpose is to provide quality music to Deacon and to provide an orcheatra fan Denton mWelons. s'r .•.i. VISUAL ART x North Texas Area Art League Mesta ! et Thurada Contact Mary Boswell (382.2402) M assow$& , September through Wy, 7 p.m., et Center for the VIRW Arta, 400 B. Hickory K of r a ngRu M dedicaud to an increased community awareness and gpreckwmn of ad. art, Lechuw and art Am onsirarions are given each month. - Annual shows and sales are held during the year as omit tss Workshops, painting sesslons, aid the exchange of iorntatioa by numbers. Denton Area Art Education Asaoclation x` Cell 382.2787. I , t. 4 ~?fi~44 CRAFTIR Denton Quilt Guild Contact Carole Nomile (382.5071) Mats 3rd Thursdays, 7 p.m„ Center for the Vision Arts, 400 E. Hickory Purpose is to promote and sustain interest In quilts and quiltmaking. Denton Ilandweavers Guild Contact Mabel E. Maxcy (382.2078) Mee:s 1st Saturdays, September, October. March, April and May, 2 p.m. and November, December and February, t pan. in member's hones. Purpose is to promote interest In handweaving by means cf educationalprogramr. Dalton Area Woodcraftsmen C,mtact L. D. Riney (382.5084) i The Greater Denton Arta Council offers memberships to Non-profit organ4ations as well as anyone Interested In promotlog and supporting the arti In Denton: Art organitation members mtJJ apply for grant aid and other support from GDAC. For information call 382-ARTS. Yesi I want to support the arse In Denton by Jolning the GREATER DENTON ARTS COUNCIL Here Is my membership for the coming year. PAMILY / MIDW IOUAL `Individual W ._famlly {26 { NAME (Ad tea •wa 1*4 n W Ap"W on 0WC tw.mrwi.niv Lno _.--FrIod te499 ,_._.Patron« Et2d02190 ASR- ,,.J,.Bem}actor 4AOG9AY Special Friend f}000 tnd up CITY STATE LIP 111"Alo" a -Non-Rssldsnl Id6 TELEPHONE _Aftldeot Si" Make checks payable lo: Orater Denion Arts Council -___euatnoss Member UM ._1101riNS *46" f10M219 DONATUPI OSNTON ANTO COUNCIL _eusinea Patron a250490 esnsiselortbOb999 817-382-2787 • 207 8. BELL • DEN?DN, TEXAS 7e201 _..euslness -_,_guslneea special 11010 and up FrloM ....:.,gnu,Rnnroa,w+.w~...,......,.....~_P_,._.._....,~.. , , s 0 0 0 0 0 OTHER GDAC SUPPORTING ORGANIZATIONS ' Soroptimist International of the Americas Contact Cathy Sikes (566.1957) Meets 1st and 3rd Fridays, September through June, I p.m. at the Women Club Building, 610 Oakland. r 74 Guests welcome with a luncheon reservation on 3rd Fridays, j Denton County LULAC Council, $4366 ; Contact Emillo "Pope" Gonzalez (387.4884) Meets the 3rd Thursday of the month, 7,30 pm., at North Texas Savings and Loan r r ti+ University of North Texas One O'Clock Lab Band Contact Nell Slater or Philip Brown (565.3743) Texas Woman's University Department or Performing Arts and Programs In Dance Contact Dr, Penelope Hanstein (898-2085) Texas Woman's University Department of Art ;c. Contact Dr. Betty Copeland (565.28SS) University of North Texas Denton Benefit League Contact Betty Martino (3826829) Meets 3rd Mondays September through May. 9:30 am., Woman's Club Building, 610 Oakland or Center for the Visual Arts, 400 East Hickory Denton County Historical Commission .j Contact Myrtle Watson or Peggy Jordan (383.8073) 1 Meets tat Thursdays, September through June, 3 p.m. 1896 Room or Commisioners Court Room, Courthouse on the Square. Denton Noon Denton Business and Prohssional Women Call 38 t -0201 Dick Chaplain Colilliors Call 382.2787 4 Denton County Friends 07 the Family I Call 387-5131 Denton County Medical Auxilliary Call 381.7228 Division of Dance 4 Drama, UNT Call $65-2211 The Warrior Club, Liberty Christian School tiW Jf)ur L prLUef eerrrrry oJTmrtl iVAalsr PrSv' , lee. G ^.W MVPs+9frhrCra4rDeNar~AMiCawclfMJ , At wa11 W a lots ro PF~# rrbrnor ilrtWks G 1W* +ti r t. 5 r GREATER DENTON ARTS COUKCIL I! A SUMMARY OF PROGRAMS AND SERVICES h FISCAL YEAR 1989 - 1990 Prepared for the Denton, Texas City Council July 31, 1990 li L.1 k~ I~ r 4 1 t 1 r ~ CENTER FOR THE VISUAL ARTS Denton's Community Arts Center r HIGHLIGHTS: p * Between 35,000 and 40,000 users during 1989-90 fiscal yjar. * Increased usage for art classes, dance, and r organizational meetings. t~ * Varietyy of programmLtg offering opportunities for community-wide participation. GDAC manages and operatfls the Center for the Visual Arts. During the past yearn, the Center has averaged between 3,000 and 4,000 users monthly. It is the site for a vast r array of programs, events, meetings, classes, rehearsals 1 and occasional social events. A sampling of the types o events available at the CVA during the past year include: c i art classes for children and adults j travel films children's theater classes and performances rr theater performances 't dancer performances opera musicals recitalsa concerts cotillion poetry readings public receptions bluegrass concerto i children's concerts fundraisers for non profit organizations band concerts This hardly exhausts the list of programs and events held at the Center. It is regularl used for rehearsals by F four dance organizations, and the Community Theatre hold its season there. Woodworkin?, ppaintin, olk dancing, and just about every other ar~a interest may be found at ~f the CVA on any given da Additionally, the Center i rovides storaga space for several civic organizations ind mouses the offices of the Denton Community Theatre 8pri,;; Flin and the North Texas Art League. Many organisations use he Center for monthly meetings and as well as Board and committee meetings. Not counting Meadows Gallery programs, there are normally 3 or 4 daily uses of the 1 Center and it is not uncommon to have three things going f' on simultaneously. A ;typical* day at the center wuald consist of 100 - 200 parsons involved in one of four different arts-related activities. GDAC REPORT TO CITY COUNCIL ~j 7/31/90 Page 1 f r MEADOWS GALLERY r Denton's Public Gallery l HIGHLIGHTSi r.., * Security system upgraded to include glass break alarm. r' { Materlaler Hard and Soft attracts artists from 41 states and receives national coverage in American Craft Magazine. * Golden Age of Painting brings world-class museum masterpieces to Denton. If * !louses of God show is picked on AP wire, receives statewide coverage. q * GTE prints Meadows Gallery schedule for community wide 11 !i distribution. 1 * Gallery attracts thousands of out of town visitors. The Meadows Gallery is located in the Center for the r' Visual Arts. The GDAC provides a year round schedule of exhlbybitions at the gallery. Public hours are 1 to 5 p 4 eaeea~uexcept Saturdny and there is no admission charge. pon our guest book entries, between 20 and 30 i percent of our visitors are from outside Denton. During the pant year, 9 000 to 10,000 persons attended our exhibitions. Gallery lectures, sppecial tours, and periodic evenin hours have heped make the gallery ev.in more availableo the public. Although professionally managed much of the alle is done by volunteers. The G 9 ry work DAC' exhibition committee helps select shows and assists in their installation. Our docent program provides daily volunteers to monitor the gallery and assist visitors. A brief overview of exhibitions held during the past fiscal years A Golden Age of Paintingr One of Denton's most po ular exhibitions in recent years, thin show consisted o over 30 paintings by Dutch and German masters including such notables as Peter Paul Rubens. W Materialsr Hard and softy 325 artists from 40 states ~a entered this GDAC sponsored national crafts competition. This annual show has developpeed into one of the premiere contemporary crafts events in the Southwest. ry GDAC REPORT TO CITY COUNCIL 7131190 Page 2 i b is y:G~ s 7j (Meadows Gallery continued) Manyy Nint Nlnlatures: Holiday show of doll houses and miniatures held with the assistance of the Southwest Museum of Miniatures in Dallas. r Collages by Denny Frazer Works by Amarillo artist, Denny Fraze. NTAAL Awards Exhibitions This annual exhibition is 1i organized by the North Texas Area Art League and features visual artiste from throughout the Metroplex. Fiber Focus 190i An exhibition of work from the handweavers guilds of Denton Ft. Worth and Dallas. GDAC ' cosponsored the exhibition which traveled to Dallas and ~ Ft. Worth locations after its Denton premiere. s Houses of God: 120 photographs (taken by Dallas photographer, Charles DeBus) of churches throughout Texas. ~ihe exhibition was reported in newspapers throughout the state and attracted many out of town visitors. II r 4 a GDAC 1 RRPOR7 W CITY COUNCIL J 7/31/90 Page 3 1 ~i COMMUNITY PROGRAMMING } r HIGHLIGHTSs v r I * More than 301000 persons participated in GDAC•epansored programs * Ninth Festival of Carols * Tenth Wildflowers Student Art Exhibition with more than 20,000 participants * Increased children's programing either through GDAC sponsored or co-sponsored Gventa. 11 * CARA awards presented in March GDAC presents programs designed to appeal to the community at large and to make arts experiences accessible to a wide range of interests. Most GDAC programs are either free of charges or priced to be as affordable as possible. If Programs presented during 1989 - 90 fiscal year includes Annual programer FESTIVAL OF CAROLSs Now in its tenth year this event t involves church, school and civic, musical organizations presenting an evening o seasonal music. Held the Tuesday after Thanksgiving, Over 2,500 participants and listeners, The Festival is totally carried out by volunteers. TEXAS WILDFLOWER STUDENT ART EXHIBITIONS Celebrating its 1 tenth anniversary in 1990 with over 20,000 student j Narticipants from throughout Denton County. The program s coordinated and carried out by volunteers. J A sampling of GDAC programs held during the 1989-90 year: Travel Film Series Over 600 persons attended five travel a films at the CVA. , I t BluegQrass Two bluegrass concerts attracted many first Me visitors to the Center. j Poetry readings were offered periodically at the Center for the Visual Arts. Shadows on the Walls Co-sponsored with Tejas Storytellers rd Guild throughout the year. f, Chlidren's summer concert ! Children' ADVENTURE storytelli,,g programs II 1 ~ M ' GDACI RRPQO T TO CITY COUNCIL i 7/31/90 j Page 4 .J r i i iii{u g N~~: 1+•~I/ ~ ~ r ~1 ~ ~ r I ARTS-IN-EDUCATION f' 0 completed the second year of a writer-in-resides program jointlp sponsored by DISD and GDAC. During the cy xr nine-month residency, over 2 500 students s 1 of one week with our resident pent a minimum R c•~ esidency activities focused on developainge aneartn attitude of expression and learning to use it as a ~ letpression to be appplied at any level bepoItraubusiness IP funded b or a sonnet GDAC s share of residency costs were y e grant from the Texas Commission on the Arts. GDAC has also been a particippant with the North Texas Foundationffundedcarogxaunhead uertered at the University ` r of North Texas. pp p qq ~ Getty discippline-based artseducet onsindthegpnublio eohoole, GDAC l ) a pert of this consortium which i i North Texas school districts and Museumsoludea numerous ~r s n ~ fA1 r R GDAC 7731lT90ono CZ"Y COUNCIL page 5 I . y ~ i I I r r : P HIGHLTGHTSt GR.NNTS PROGRAM B I During fiscal year 1989 - 90, GDAC awarded $29,500 in grants to Denton nonp of rofit arts p to al roducinq organisations, Art roximatel 824,000 was raised by The s Guild (TAG) at its annual auctions for the arts. The remaining funds came through a Texas Commission on the Arts grant. a x ) Grants funds helped support two major festivals that r• attracted over 1300 persons to Denton, most of them staying 3 to 5 days. Gummary of 1989-90 grants paymentes 1 ORGANISATION w~ rrrsaravrrrarraarraarrrarrrrrr.rarrAMOUNa urramaaaaararrrr Denton Orchestra Association $60000 Denton Community Theatre 7,100 Denton Community Chorus 1,900 Denton Bach Society 11500 Denton Community Band 11000 North Texas Area Art League 10750 y Texas Storytellers Assoc. Denton Civic Ballet 1;750 Denton Dance Theatre I, 000 UNT-Division of Dance & Drama 1;800 Denton Light Opera 31400 Radke Dance Gallery North Texas Institure for Educators on the Visual Arts 750 W I w~ 1 t ' GDAC a t'7 REPORT TO CITY COUNCIL I " u 7/31/90 Page 6 Y eo~ I i Y P Y SERVICES GDAC provides services and assistance to the arts community of Denton. These includes * 382-ARTS phone arts in Denton n"Mber for public information about the arts * Computer and desktop publishing resources + Computer mailing list + Ticket sales outlet I I fl + Promotion of arts events IIII 11 * Master calendar for arts events + Newcomer and visitors assistance ' * Storage space * Video camera equipment loan ' * Technical assistance * Special informational and promotional brochures * Advocacy activities on behalf of all the arts in Denton * Grants writing and funding source assistance r~ I~ J I GOAC ~ ON To CITY COUNCIL Page/1 ri 4 { I ! ME I EF■ I F P,r { Jf 37 i ! w ' I WHO IS GDAC? Le al structures The Greater Denton Arts Council is a 501 I (cT 3 tax exempt corporation. Governing structures GDAC is governed by a Board of Directors. The board has 26 members who serve three-year terms. They are elected by the general membership of GDAC. During FY 1989-90 Robert Sates served as President of the Board. Jo Ann Wheeler is the president for ` 1990-91. Staffs The Arts Council is administered by the Executive Director, Herbert Holl. There are two other full-time positions, Gallery/Facilities Manager, and Secretary. A r part-time janitor and a Green Thumb Program-funded receptionist round out the staff. Volunteerer A volunteer docent program provides some 40 individuals who work in the Meadows Gallery as attendants and guides. Additional volunteers for programs come from volunteers who serve on GDAC committees such ant r+ BSS=oiri~tlson, raCntsprevlewlobuildia adviso of Carols, p/ development, and more, g advisory, membershi s ;►w TAGr The Arts Guild is the supporting fund raising arm of 1 l GDAC. With well over 100 members the group pprovides volunteers for all of Denton's arts organizations and is well known for its Annual Auction for the Arts which in the 1980s raised hundreds of thousands of dollars for the arts in Denton. Membershlpr GDAC has over 400 individual business and organizational members. The membership effects board members and approves any changes in the GDAC b -lawn. Anyone can be a GDAC member for as little as $ D. j Community partnersr GDAC is an active part of Denton's j civic life and our concerns extend beyond the arts into the general good of our community. We are involved with numerous organizations either as partners or as interested representatives. These includes The Chamber of Commerce Convention and Visitors Bureau The City of Denton ` DIED Main Street Denton Denton Historical Museum Friends of the Family ; Downtown Business Association Denton Festival Foundation It Texas Woman's University University of North Texas North Texas Institute for Educators on the Visual Arts LULAC C F 1 GDAC R PO T TO CITY COUNCI6 r s~~➢o Page 8 P 1 3 k S 5 GREATER DENTON ARTS COUNCIL Board of Directors ` Jo Ann Wheeler, President Joan Coffey, let VP President F Joe Alford, 2nd VP President I rred Patterson 3rd VP President Kent Schroeder, Secretary Carol Ridens, Treasurer Louise Alton t Julie Angelo li Brandon Barnes Roni Beasley Homer Bly d Betty Copeland Bob Crouch Georgia Gough Robert Estes Nancy King Barbara Risser Anita Roberson Richard Rodean Carol Short Bennie Snider Beth Stribling Jim Tucker Mack VauS~Ran Darlene Whitten a } ~1 Herbert Holl, Executive Director Sara Harveyy Gallery/Facilities Manager Joan Terrell, Executive Secretary } i i I 1 II LJ i I A i t . Owl i Y s GDAC MEMBER ORGANISATIONS Ballet Folklorico de Denton Cotilliona Cross Timbers Cultural Arts Association r Denton Area Art Education Association Denton Area Woodcraftemen Denton Bach Society Denton Benefit League „~.►~4 Denton Civic Ballet Denton County Friends of the Family, inc. r` Denton Community Band Denton Community Chorus Denton Community Theatre Denton County Historical Commission f Denton County Medical Auxiliary a Denton Dance Theatre Denton Festival Foundation (Spring Fling) ! Denton Handweavers Guild j Denton Jaycees t Denton Light Opera Companp Denton Orchestra Association Division of Festival Ballet c of and Drama TTexas New Horizons Dept., W.S.C. ~J North Texas Area Art League North Texas Lab Bands Radke Dance Gallery So ma Alpha Iota - Denton Alumnae Chapter optimist International of Denton as Storytelling Association - Department of Performing Arts UNT - Department of Art ~I . i i ~ i 5 i I r ~ 1y owl WOF } NORTH TEXAS STATE FAIR ASSOCIATION PROPOSEU BUDGET FOR THE FISCAL YEAR ` OCTOBER 1990 THRU SEPTEMBER 30, 1991 4 I l' Y 4 5 1i t NORTH TEXAS STATE FAIR ASSOCIATION PROPOSED BUDGET FOR THE FISCAL YEAR OCTOBER 1, 1990 THRU SEPTEMBER 30, 1991 f r rt NORTH TEXAS STATE FAIR ASSOCIATION PROPOSED BUDGET FOR THE FISCAL YEAR OCTOBER It 1990 THRU SEPTEMBER 30, 1991 Proposed i Budget 1990-1991 ' Salaries S 359000 Printing 5,900 i Advertising 51000 i Travel 2,400 Postage 10200 Office supplies and expenses 500 ? Telephone 10500 Office equipment maintenance 500 Total S 52,000 t . 1 i ;a . j Y ' y 1 NORTH TEXAS STATE FAIR ASSOCIATION SUPPLEMENT TO PROPOSED BUDGET FOR THE FISCAL YEAR OCTOBER 1, 1990 THRU SEPTEMBER 30, 1991 Salaries - An Executive Director and assistant are employed. Based on time spent promoting tourism, 70% of these salaries are in the budget. Printing - Catalogs, posters, leaflets, etc. promoting Denton and the North Texas State Fairground facilities. Items are distributed in Texas, Oklahoma, Arkansas, Louisiana and New Mexico. Advertising - Road signs, newspapers, radio, monthly publications, etc. F Travel- Attend meetings, shows, seminars and other activities to promote tourism in Denton. A Postage - Mailing catalogs, posters, leaflets, etc. as well as corre- spondence to follow up inquiries received at meetings and through the mail. Office Supplies- - General supplies to maintain an efficient office. Telephone - Necessary to maintain communication. I Office E ui nt Maintenance - The office equipment includes a computer, rypewr er, copy machine and adding machines that must be maintained in good condition for efficient use. . 3 r~ i I - r MAW" 1~M•!'Y I J I r wrc~ ~1 Ft r 11-hi-90 SOiTE TFIA9 STATE FAIR 11;36 AK Fieanuial Ieoort 1990 r by Robert Iarrim I Jana Fulloct FIOJBCT Mootlr •Y !an Fet Nor Apr May Jul Jul Aug Sep Oct Nov Dec JBAE Ileeotet TO PAT! ' DorWooa t0 t0 10 ID Fair 1199 125 (0 10 t° 10 to 10 10 t0 IO f0 ID !G f0 !0 File 1190 $5 f25! 11,335 11,190 11,390 !2,900 10 t° 10 10 10 i Meu KOber Fees !0 {Y5 10 f0 f0 10 !},090 Kilo 1221 10 1~ t1 M D0 f0 1102 IC !0 10 10 11~ to ftoo 1 ISO to !D I0 !0 10 to Tonrla 11,389 11,229 11,1.° 13, 115 !1,224 11,125 to t0 10 10 13i6 10 2!6,1.4 12,193 1d 10 to 110,061 12,031 ID !12,140. ~ 10 10 IO tq 121,124 Total Income 11,631 111,614 !1,978 11,5C8 I19,4S0 t6,ISt to to. 10 10 10 t8rpemret Qtr 119,it9 Ott 126,119 10 10 to 1t1,9t( E I E;po Ceetet Qtr Ot' > to Irerrtive Director 10 10 10 1P !0 10 10 So t0 f 0 to 10 1D 10 file IM to it IISO HIS t° {0 1p 10 10 00 10 10 10 10 10 Fa 1210 1100 119, 12,161 13,960 10 t0 to 10 10 r Ioruraece 10 10 t0 10 f0 !0 f0 1D IO 10 Kmlmteoanct 1530 IP32 1350 166 ! 10 tD 10 10 10 10 f0 fo 14,!94 Keaterrtip 19 1519 1S23 10 10 to i Kiu 19 11+ 10 124 t0 to 10 t0 t° 10 10 It,801 !o 1a to t° ID 10 10 ID 1 0 t of Atetert hp 10 to 10 10 10 10 t0 t0 t0 to 131 1 lJ,SO2 191 10 to 10 to f0 10 Or(aeintioer t0 1191 !132 fi0 !1,169 !!11 1265 10 10 t° t° t0 !0 t!0 ? 1 I Tourism 10 t0 ID to 1G 10 10 t0 1)0101 I J j Kaea(eaemt 13 t° t° 10 (0 ft51 office ,1!0 17,0)0 1),1)) 13,111 13,13) 13, J!) 1 11,013 !1,093 II,OI! 11,017 11,081 11,09! 10 10 10 IG t0 to 120,400 ' a441PA et 10 to 10 10 t0 10 10 1!,411) MIMIC 11,1!! !l, 140 11,!16 Ik,112 11,91! 11,111 10 iD 10 tG la 10 IO to 10 0 Totl! Irpeeae to 10 I1,441 16,601 ! 60S 1 18,118 19,17P 110,111 Ott 9:0,98$ Ott 129,186 to IS 10 10 10 !0 lS0,111 Qtr ID at: la I Met rename 116,U21 IS,01! (11,6!61 If! 17D1 2$,222 (!1,1191 pp td Ott 11! 496 ....00 ....'o 10 ....10 11S,IIJ1~ 0!r 112,1041 Ott •::::e 10 Ott 10 Rol: •10,7p1j I ~ I I ~ `11 lotri Tills 11111 lilt l0.1u•!1 Ileuci.l Report HII W.0! fM ll Robert settle 0 1me lelloct hotlt 111 fel let Apr del 1ue Ill All lip tot let Ice no f10RCT TO 1111 allies$$ s vanel6ee to 11 10 If fa to It if to to 11 11 to Felt IM 111 Ill$ 111 10 to 10 10 to 11 It II to Ml felt lilt to 1114 11,111 11,511 11,111 111041 01,111 1111,111 11,111 till Jill lilt !111,111 he haler fell 1111 00 of if t0 10 to 1100 10 to 11 to•••• -4141 - life 111 to 10 to 10 If of to 11 Ili 11 Ito till battle Iloilo ilia ll,Eso II,t1s sill 11,011 I1o113 113110 Iloilo 11,101 11,111 $Ill (Iloilo feorln 111011 11!,111 If to 111,111 It to 111,1T1 It if 111,111 it 111,101 Total Iloilo 11,411 111',111 Iloilo 11,101 111,011 11,111 11,111 ilt1,1t1 110,111 110111 111,111 fl,oll 1111,111 Ott 111,111 Ott 111,110 Ott 1111,114 Ott 111,111 "logo' boo cote to to 11 10 10 11 of to to to if is 11 hulttrt vitiator t0 10 to 110111 10 10 11,111 to to 11 11 11 11,111 hit 1111 111 10 to 10 1o 10 10 It t1 If 10 11 11( pole till 10 1100 alt 111 $1,100 Ito 11,111 1111,111 111,111 flow 11 If out Ill lmtua tl,ll$ 10 10 to 10 is 11,111 to 11 10 t1 11,011 111,131 t Ildittouu 1111 flat 11,110 Ida 11,011 11,101 11,111 Isom loll 0111 tilt 1111 111,411 _ Masltralit 111 t0 Ill Ill f0 10 10 10 If to 11 Ill 110 MSee 111 to II 1o 111 111 If to oil 10 loll 1311 110111 loWlattaset hJ 10 10 d 10 10 to to t0 10 If t0 to I! Otfill till 1111 tilt 100) 1111 1110 1111 till 1111 (411 111 1131 fi,t11 orluiutloot till if 111 10 10 10 10 of 11 1101 Ill 1410 1111 hulas Rwlepot 11,011 13,111 11,133 11 11,0)1 11,)11 !0 01,111 !1,111 11,111 11,111 11,113 (11,111 office 11,1111 t1,od 11,011 11,011 11,011 11,111 11,01 '$),oll 11,111 11,011 11,116 11,111 113,111. Itelpol to to 10 11 to 10 so 10 to 11 II JI it Vtilithl 11,031 lilt 11,111 11,111 11,011 1111 11,111 lilt 10 111113 111111 11,111 111,111 Total Irleaet 11,131 11,311 I1,II1 11,011 111,111 11,110 111,111 1131,111 I3i,oll 111,111 (1,131 11,411 11t1,1.i1 Ott 111,111 Ott 111,111 ate (111,111 Ott d 111,111 let 116011 (11,111) 11,111 (14,1111 till 11,111 111,111IU13,111I 111,111 1111,1111 (11,111) (1,101 (11,111) 01,1111 I f:f:: a:1:1 1::tt1 M.S. ttis:: :::::1 1::1:: Cliffs :11182t inn! 11711: flirt: all 1:1 Ott {It, 111 act Il1,i II Ott 111,140 Ott (11,111}1011 •1113 : y 1 i Mt•We7~ 9; Pt I s •;w r r ! w • i~ _ ~ - yw• Sri ^".,J` r ~ rM1l r VAS ~i _~T •N r ` ~6 ..rw _ 1S1 , M •....i. r ' S•K .ii .Nr. . a SE i : 5F SC .y 1 =1 _ N r _ w ,w r~ • / r r r r O w .,y / . Y:' N 1 V T ~y1!~i. M_ A r. r V O N w. ~ + r3':~ r+ C SMix~ Lrr r 1 u ~ L ~1 V 1 ~ .f"r ~1 + V 1 Y, r N rN y~ VS n ..1 V r/ ~ r r N V N V N .Ni wr r / N r T r I is a r w . 1 C I F,: 1 i ME t: ' s r i/ r rear e a s i / r w 2 ° '.n 1 I r' ~ r ~ i 1JI IT. _ 1I w ~ ~ _ ~ Yr~ ry 1 M. Iw ~ fi J y l r. a~ N N M r r r N_ ~ ~,YY r Yr S ~ S a 4. 1 NI=u,. r_ M V ttT. 1 Y r SM S SS,-±MN S OS _S Y O. r r r S = Ia=w N i _ '~R y .-S + ~ ~ ~Yir /r NTn s+Z~ti2 Na rr rr /r ub! at f. _.If1V; V I ~ 1 r ~ Y M ~ ~ r N w r~ w il, rw. S I f f _ y S ~S 3= Y>Z 7 ••Jr+V rr N__N r.=Yr IrIS r M / ,11 1 NI r N NY Y~SS•:/ rS_rV 01 r~ ,1 y' w 1Y~Y~ y• Vr- rN w i y r I1 w r r y 1 r 1 V V = S~ M~ .Y e r I ,r.,N N w ~ r• r =11 r "j_ wi .'.r.=.",.rr i2'S Yw'w i 1 ` 1 3Yi I cc r Srr wr r7 ra $r *YI as 1 v S r r r ~t:~ r•Sw•ia err ar a/ `..f "Mm ~ V r w M r M M NM S p y _ yy N r_ M r ~ w r n f$ S J~..~~11 ~ S M S Y O r_ + S~ r 1 I I ~ -Y-ww Yw _1 i i i DENTON CONVENTION 4 VISITORS BUREAU PROGRAM REPORT OCTOBER 1989 SEPTEMBER 1990 I PRESENTATION TO CITY COUNCIL July 91, 1990 A. Open by DCVB Chair George Gilkeson j B. Status of DCVB i C. Activity Report D. Budget Report E. Audit Report i I ..a 1 il. I 1t I i i It r r i I I ~ x i I 3 " to e I I ~ s J 11 I .1 F a DENTON CONVENTION i VISITORS BUREAU REPORT TO CITY COUNCIL OCTOBER 1989 SEPTEMBER 1990 INTRODUCTION The Denton Convention 6 Visitors Bureau (DCVB), under the supervision of the Denton Chamber of Commerce, is an operation charged with using the collected 3% hotel/motel occupancy tax funds for "the purposes of advertising and conducting solicitations and promotional programs to attract tourists and convention delegates or registrants to the City of Denton or its vicinity." The new contract between the Denton Chamber of Commerce and the City of Denton to operate above stated program was issued on N,:rch 20, 1990. The contract states that the City will p.y the Chamber 100% of its 3% allotment until for the fiscal 9/30/90, i betfrom ween 10%/91 t and 9ending , 9/3and 95% 0/94. f Please note ':hat the DCVB is currently operating on a six months fiscal year. This allows a transition from the Chamber's April to March fiscal year to the City's October to September fiscal year. OCCUPANCY T x ECEIPTS f The DCVB has received the majority of the tax funds due by ' the hotel/motel properties. However, throughout the last five years there have been numerous ownership and management changes which many times also involved bankruptcies. Because of these situations, tax receipts have been affected. In all likelihood, these funds will not be paid to the City of Denton or the occupancy tax fund recipients. Despite several non-payments by these entities, tax receipts have continued to increase. Please see the enclosed Occupar,:y Tax Receipts chart for exact figures. Note that these numbers reflect only the DCVB receipts. The outlook for Denton's hotels/motels is excellent. All of the propertie~ are thriving and the future looks good. Twelve hotels/motels are currently operating in Denton with 1061 available rooms. The Ramada inn was sold last year and the property re-opened as the Auburn Inn featuring a new concept Fantasy Suites. 1 v E Page Two The Denton Hotel/Motel Association is functioning well and through the efforts of some of the larger properties has provided on-going information about the occupancy figures of their facilities. Please see the chart on Denton Occupancy Figures. The DCVB is involved with numerous programs and activities designed to solicit, assist and service tourists and convention attendees. Several regular publications by the DCVB include: Denton general brochure Denton Calendar of Events (quarterly) Denton Restaurant Guide Ray Roberts Lake brochure (coming soon) Besides producing these items, the DCVB updates and maintains an information center in the downstairs lobby of the Chamber. This center can assist all visitors and newcomers to Denton with a variety of literature. There are brochures on Denton the Dallas/Ft. Worth Metroplex, and the State of Texas. Also available to the public are city/county maps and anything anyone might need. We are also able to give directions even within the Metroplex! For those who need pictures of Denton, the DCVB always has a sup ly o: current slides on hand. Anyone may borrow or j copy hose pictures for use in slide shows or reproduce in other publications. The DCVB has been respon31ble for supplying and/or coordinating the Community Access 2 Magazine found in the front section of the telephone book. Besides the specific projects in the Activity Report, the DCVB is involved with a number of community events and pprojects all designed to create a more attractive city thus attracting a larger tourism market. They include: Spring Fling Festival Denton County Amphitheatre Project Christmas brochure/Christmas Festival Committee Texas Lakes Trails map Texas Hospitality Seminars L County Seat Saturday The DCVB maintains a positive attitude about the future of Denton. The economic outlook is good and the DCVB believes better days are ahead for the city of Denton and its hospitality industry. 1 4 I 1 T pia 6 r 1 4 r F DENTON CONVENTION Q VISITORS BURERU RCTIVITY REPORT OCTOBER 1999 SEPTEMBER 1990 OCTOBER 1989 Denton County Day: The DCVB participated in this first county je etc. event tgeher designed for an t information all forum. businesses, Sheraton Hotel Golf Tournament: The DCVB participated in a golf tournament sponsored by the Sheraton for the items for had a team in the players. the provided special The DCVB Metroplex tournament and meeting Movie Pro ect: The DCVBs fithe lming the act in assisting movie a produc ion company for pDyin'...Who's Got the Will?" The company set up a hs and used numerous roduction businesses filmed for two in Denton. Denton Hotel/Motel Association Luncheon: The DCVB and DHMA worked together to bring the Texas Hotel/Motel College Inn at luncheon Association director, uran Hansen, t school to at Denton. The was held at the resa the University of North Texas. Denton County Amphitheatre: This is a project initiated i by an interested Dentonite who has organized a committee committed to seeing an amphitheatre built in Denton County for the purpose of producing an outdoor historical drama. This idea is fully supported by the DCVB because if it becomes a reality, the tourism market will increase t considerably from the Metroplex and North Texas region j plus from out-of-state visitors. NOV O 198 The DCVB was instrumental in sponsoring, designing and coordinating the production of the first brochure for the ii promotion of Denton holiday activities. It was well IIII received and the DCVB continues to assist the Christmas Festival Committee with this project. The DCVB's director was re-elected as chair of the Film Commission of North Texas. This came from the in-coming state and the FCNT chair0a move to another area of the board's desire to maintain continuity. f 11 1 1 J, f ~w ~ ~ yJ I Page Two I JANUARY y Dan Dippert Travel Show: The DCVB has exhibited several years in this local Metroplex travel show. it has been an excellent opportunity to tell local people about Denton and to visit on-on-one with local travel planners. FEBRUARY i GTE Community Fair: The DCVB assisted the Chamber with an exhibit booth at the Grapevine Convention Center to showcase our city and county. A variety of materials were provided to GTE employees who had been transferred to the area. I MARCH Situation Comedy Taping: The Film Commission made tickets available to approximately 75 people for attending the taping of a sitcom called 1113 East." This taping was one of a series produced at the Studios at Las Colinas. The DCVB handled this event for the Denton guests. New occupancy Tax Contract: The City of Denton and the Chamber of Commerce negotiate.A a contract for the DCVB to operate according to the new state statute. This involved a number of meetings before a contract was agreed upon. i Arlington Woman's Club Tour: The DCVB coordinated a tour for SO women from Arlington. They were guests at the d Courthouse on the Square Historical Museum, Russell-Newman Manufacturing, the outlet of same company and lunch at .4' UNT. APRI 1 Spring Fling: The DCVB has always been active on the board of the Festival Foundation for Spring Fling. in 1990 the festival was put on hold for one year and a fund raiser was presented for the community. The festival will return to its original format in 1991. Discover Texas Travel Fair: The DCVB exhibits at this `I travel show every year which is held in conjunction with the annual convention of the Texas Tourist Travel f Counselors. This show provides an opportunity to visit with all of the counselors from the entire state and update them on all the news about our communities/cities. I i # 1 V Z I ~ J_ r. i F 0 2 i I I i i I Page Three i I Movie Premiere: The movie "Daddy's Dyin'...Who's Got the Will?" held its premiere in Dallas. The DCVB was invited t v as special guests because the movie was filmed entirely on location in Denton and the DCVB had been a constant resource for the production company. (See enclosed ` Hollywood Reporter for article on filming in Texas). f Publications Survey: The DCVB sent a survey to all of its hotels/motels and restaurants plus a number of people who are part of the hospitality industry in Denton. The survey was sent to solicit opinions concerning the information material available to visitors coming to Denton. A final determination has not been made about the publication of one information piece to serve all visitors ` j and newcomers. f } International Wildlife Park: The park's public relations representative contacted the DCVB about the park's intentions of moving to another location along Interstate 35. The DCVB notified a number of realtors and developers about this project for possible relocation to this area. Texas Society of Association Executives: This annual I convention brings suppliers such as the DCVB in touch with ,r association executives of the state of Texas. The DCVB attended this meeting which gives the execs the l opportunity to become more acquainted with the supplier's r city and the unique offerings for the available conventions/meetings. Texas Highways Department Meeting: The DCVB set up a meeting for the Texas Highways Department to visit Denton and discuss their plans for the new Lakes Trails map. Approximately 56 people from neighboring counties attended to discuss the changes. The DCVB is working with a local committee now to develop a recommendation about the North Texas lakes region. j Japanese Tour Group: A group of 30 Japanese supermarket executives visited Denton for two days. They were treated t i to a tour of the museum at the Courthouse on the Square and picked vegetables at Bill Smith's farm in Aubrey. The DCVB made all arrangements for their Denton excursion. I f 1 s a ell, Page Four ~TULY Grant Writing Workshop: The DCVB participated in the grant writing workshop sponsored by the Texas Historical Commission. The purpose was to collect information on how to apply for funds. The two projects for which advice is needed is the amphitheatre idea and the the Film 1 Commission of North Texas. UPCOMING PROJECTS AUGUST Amphitheatre Committee Trip: The Denton County Amphitheatre Committee asked the DCVB to arrange a trip to see the outdoor drama "TEXAS" in Canyon. They will go to investigate how a successful outdoor drama is performed and coordinated. 1 Spring Fling: Planning has already begun for the 1991 Spring Fling Festival. The DCVB will handle part of the publicity for this event and continue to serve on its board. i SEPTEMBER E J County Seat Saturday: The DCVB is working closely uith the DHMA to produce the second annual Great Denton Bed Race during this event. Texas Department of Commerce: The DCVB is working with " the Chamber to coordinate TDOC's board of directors quarterly meeting in Denton in October. The TDOC board k~. members are scheduled to stay at the Sheraton Hotel and the local committee is planning an agenda for their visit. t c I ~....w.•,'Nk.~Y4 }'L'Oi: Fn 4?.-4r;w,ir or _,.n r::,.t :.•.A¢-.?,AO ip,r .,~sd;~. ~"9C~iil'~-~.Y,d!j+~ J P! 1 ' ~ r r 1 1 o c 0 0 0 °0 0 0 0 0 ti 19, p m o E m ~ ° i ° y . m o c r+ a ~YN iMlIMO r~ Md psi V 1 f ~ 111111 o C--4 0 co ~ ~ o 0 o a o 0 0 ~ a I ~ I y JEW ' i I H DENTON CONVENTION 8 VISITORS BUREAU Budget for 18 Months ! April - September 1990 j October - September 1991 Income Pro jected 1990-1992 Total Income: $ 239,597 Disbursements 1989/x0 1989/90 1990 1990/91 BUDGET ACTUAL 6 MNTHS BUDGET Salaries 69,156 69,156 35,669 75,954 Expensa 1,600 1,500 10000 21000 Taxes 8,395 5,696 3,462 7,229 Insurance 3,180 4,209 2,678 51355 Training 8 Travel 3,324 3,000 21300 3,300 i Equipment 8,855 7,900 5,837 9,946 I Office Supplies 600 600 300 600 CV8 Telephone 6,000 4,180 3,000 51000 1t Audit 11000 400 11000 1 000 Printing 750 847 375 X750 Postage 600 600 300 600 + Convention Promotion: Travel 4,700 1,300 4,600 10,000 i + Services 3,180 1,200 11590 39180 Advertising 3,000 -0- 10500 2,000 .J Promotional Events 1,781 -0- 2,500 21000 Trade Shows 1,275 10880 1050 750 i Promotional Material 6,000 71500 31000 81000 I Memberships 1,357 1,187 -0- 19357 Subscriptions 100 78 50 100 i Tourism Promotion: Travel 300 250 250 500 Services 500 500 500 10000 Advertising 39000 3.000 11500 3,000 Promotional Events -0- -0- 50o 1,000 Trade Shows 1,350 11000 500 750 I Promotional Material 10,000 71500 5,400 110200 f ` Memberships 300 300 -0- 300 Subscriptions 10 12 -0- 15 Film Commission of North Texas 3,000 4,015 250 3,500 I Total 143,313 126,910 79,211 160,386 1 I . I tad °tii, R ^ I P ~ 3 r I I v i t DENTON CHAMBER OF COMMERCE I j STATEMENTS OF CASH RECEIPTS AND DISBURSEMENTS AND AUDITORS' REPORT FOR THE YEAR ENDED MARCH 31, 1989 'I A , r F ,Y i ,f T r ' 9 A{ 6 4 "f .r _...oy YA yrtio....... .~.Ya.,..... Y' f'4i 11Y.x yyL`~ r y au~',Y'gya k f`` l f ;t i d d r j s i r s v I TABLE OF CONTENTS k d Auditors' Report 1 f Summary Statement of Cash Receipts and Disbursements 2 k Schedule A - General Account 3 ` Schedule B - Economic Development Account 4 f I 1i i Schedule C - Convention/Visitors Bureau Account 5 . J Schedule D -Special Fund Account 6 Schedule E - Leadership Denton Account 7 1 Schedule F - President's Club g Schedule G - Denton Industries Escrow g Notes to Statements of Cash Receipts and Disbursements 10 r i I } f , 1 , 1 YyM✓ WVMY1a~lYi r 7 ruc~s.~ I f r go i M W BBR! TEXAS SOGETI' Of Am"CAN lar.Twrt OF 1 17 ev"rio ►BC ACCOWANTS C[" F110 PUBLIC ACCOUNTANTS HANKINS, POWERS, EASTUP, DEATON 8TONN A Pro6BBBlonal Corporation 1 CERTIFIED PUBLIC ACCOUNTANTS 902 NORTH LOCUST a P.O. SOX 077 D£NTON. TEXAS 162024977 ` 617.3674M 11 AUDITORS' REPORT Board of Directors Denton Chamber of Commerce i We have audited the accompanying statements of cash receipts and disbursements of the Denton Chamber of Commerce for the year ended March 31, 1989. These financial statements are the responsibility of the Chamber's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, f evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. As described in Note A, the Chamber's policy is to prepare its i operating statements on the basis of cash receipts and disbursements. Consequently, revenues are recognized when received rather than when earned, and expenses are recognized when paid rather than when the obligation is incurred. Accordingly, the accompanying statements are not intended to present results of operations in conformity with generally { accepted accounting principles. i In our opinion, the accompanying statements present fairly, in all i material respects, the recorded cash receipts and disbursements of the Chamber for the year ended March 31, 1989, classified on a basis consistent with that of the preceding year. Hankins, Powers, Eastup, Oeaton 6 Tonn A Professional Corporation ; Certified Public Accountants Aug_st 7, 1989 I 3 i 11 DENTON CHAMBER OF COMMERCE SUMMARY STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS FOR THE YEAR ENDED MARCH 31, 1989 Balance Balance April 1, Interfund March 31, 1988 Receipts Disbursements Transfers 1989 General Account - Schedule A S -5,028 51839545 $191,203 $ 9,406 S 69176 E i Economic Development Acaunt - Schedule B 17,700 82,875 83,878 -0- 16,697 Convention/Visitors Bureau Account - Schedule C 120085 152,224 118,704 -0- 45,605 e Special Fund Account - Schedule 0 13,729 74,582 60,119 (9,406) 18,785 III Leadership Denton Account - Schedule E 69735 7,514 7,868 -0- 69381 President's Club - j Schedule F 41488 10600 3,551 -0- 29537 Denton Industries Escrow - I Schedule G 29,197 1,849 4- -0- 31,046 Total S 88,962 $504,189 $465.L323 S 0 $127j828 i I, r I I1 r 1 I The accompanying notes are at, integral part of this statement. ` -2- L.-. aph,% AAY A,I?W4 .I 4 .n,. Nit41 a.,., . r. , r. . ,.l.i ( ,r1 ell, ( DENTON CHAMBER OF COMMERCE r Schedule C CONVENTION/VISITORS BUREAU ACCOUNT STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS FOR THE YEAR ENDED MARCH 31, 1984 Cash at April 1, 1988: MBank - Denton 512,085 Add Receipts: City of Denton - Occupancy tax $150,656 Interest (Note 8) 1,Sb8 Total Receipts 152,224 Deduct Disbursements: + Salaries 63$05 Auto expense 1,308 Taxes s, 5,684 Insurance 2,769 Training and travel 2,517 Equipment 4,969 Office supplies 1,200 Telephone 3,856 Professional fees 750 Printing 410 j Postage 10200 Convention promotion 8,575 Tourism promotion 119930 t Film commission 4,026 i Total Disbursements 118,704 { Excess Receipts over Disbursements 33,520 Cash at March 31, 1989: MBank Denton $45,605 6! v Y` .011 ' t F ~ 11~V 1 I 1 I 1 The accompanying notes are an integral part of this statement. -5- ! T t. i t. S. NORTH TEXAS STATE FAIR ASSOCIATION PROPOSED BUDGET FOR THE FISCAL YEAR OCTOBER 11 1990 THRU SEPTEMBER 30, 1991 j j i { t ~t ~ j ..a:A:.4 W+d n,flA.l log v,ry,.l :r'''n e... .v. , . . t`.. t . ~ ~.A Yk~`i w`'i •p }L ti'" 1 ~qrf. l 1 NORTH TEXAS STATE FAIR ASSOCIATION ' PROPOSED BUDGET FOR THE FISCAL YEAR OCTOBER 1, 1990 THRU SEPTEMBER 30, 1991 i Proposed Budget 1990-1991 • Salaries s 35 000 Printing 5,900 Advertising 50000 Travel .2,400 Postage 13200 Office supplies and expenses 500 Telephone 11500 Office equipment maintenance 500 Total S 52,000 ' i i a y 1 'r I { { ` J I Wt1~ .°9 r a i r NORTH TEXAS STATE FAIR ASSOCIATION SUPPLEMENT TO PROPOSED BUDGET j FOR THE FISCAL YEAR OCTOBER 1 1990 7HRU SEPTEMBER 30 1991 R i Salaries - An Executive Director and assistant are employed. Based on time spent promoting tourism, 70% of these salaries are in the budget. Printing - Catalogs, posters, leaflets etc. North Texas State Fairground facilities. Itemstareadistributed in Texas, Oklahoma, Arkansas, Louisiana and New Mexico, 1 Adve` rt_isfnc _ Road signs, newspapers, radio, monthly publications, etc. Travel - j Attend meetings, shows, seminars and other activities to promote tourism in Denton. Postaoe - Mailing catalogs, posters, leaflets, etc. as well as corre- spondence to follow up inquiries received at meetings and through the mail. Office Suoplies - General supplies to maintain an efficient office. Teleephone - Necessary to maintain communication. i Office E ui ment Maintenance - The office equipment includes a computer, ypewr er, copy machine and adding machines that must be maintained in good condition for efficient use,. ~i 1 I i J r j I ~a 1 'rlN rr :il ld y:.,I~: a 77, -7 1 ~`Ira `[•4~ t M■■■r] , r NOBTB tills IT1TI FAIR ~f:31 IN NJoanclal Report 1990 I gt; by Robert Barrie I Jana Bullock 1C! Noatle •Y Jab Feb Nat lot Net Jua ;u1 Aug Rep Oct Nov Dec d l~07 Y TO -DATI tIacotee outloaa !0 10 10 10 It to 1➢89 t0 10 1D lp to 10 10 toll !ES 10 t9 lp 10 10 lp 10 la t0 so to WS 11,139 11,180 11.390 12,910 Jp t0 10 10 1!2 Q0,!leabet Feel !D 10 so 1100 to 1100 10 10 1P t0 10 i0 11,Q90 tic t2tl 10 to 173 113 10 t0 t0 to. 10 It00 tattle iu 11,388 1J, 129 11,450 13,199 11,127 11,429 p to 10 10 to 10 tilt edt 1D 110,131 12,193 t0 10 10 110,061 12,OJ6 to t0 10 10 (11,110 to ` of 10 0 511,517 Total Iaoate 110634 111,61} l1,97S 14,9oB I1S,i90 16,491 • ..IQ •.••.p 1 10 e Ott 111,229 Ott 126,749 (0 16 141,111 Btpeatet Qtr to Qtr f0', ~jo: Ceater !O 10 !0 40 !0 troatite Director 10 tp to !0 10 30 10 f00 so 10 ale ttto to 00 10 !0 to fl ~!att 11lo • 1177 to 10 so mo 1400 t0 t0 IQ 10 !0 to 10 10 t0' 10 t aeiece to 1161 !2,761 13,56D t0 11 10 t0 ateaanoe 1930 10 10 10 to 10.,. 1o t0 (0 (0 t0 to 11,!91 ei6frill? 19 I132 MO $693 till 1523 t0 to too X00 10 to If Rio 10 141 to s$0 10 10 to to to to $0 f0 ft~131 ~ tilraterert lip 10 lu ; 0 10 -so to to to to to $O tl 10 11 10 ttlCe. 11,902 19B 12 11,169 041 1419 s0 10 to 10 to F1Enintfooa 10 1211 160 !0 l0 10 so to 10 $0 10 11 ortie to Io 10 , 1,101 f` Maaageeeat t0 l0 t0 ;=111 Otttce 11,333 11.333 13,333 13.333 13,333 13,!31 ! 1.08 IQutpaeet 10 10 3 11,D'0' I :0V 11,09 !:,083 11,091 I' t6 10 to 10 to (11,101 1)tlllttet 13,143 !1.310 11'34€ !0 1; t9 10 l1,F., s1 039 IY :P 10 10 10 to 10 ID 10 10 10 10 !1,176 Trial Ir ease ' P $7,416 16,60$ 11, f' 609 18.238 11,111 110,969 ••••`o sdOl11 Ott 120,915 10 10 !0 t0 if s Ott •Y 129,116 Ott 10 Qtr Net Iacote Isl,Utl 15,013 111,6261 (!3,130! !3 771 (14,4491 10 10 ) . 1$2,4611 IO t0 YO 10 (1f,1N, Gtr , Ott •Y 112,131) Ott .Y 10 Ott ..::10 : loll .11.19' t. I 1'' J,e I k' r' p K V+M~ i W • r , 10111 Tt1As ITATI PAIL 1 l0•h1•!0 rlubdal teoe:t 1911 1110! Ptl by latest lerrio 11151 1411 act tlutU Ju re4 let Apr MAY lug Jet 606 lop Oct fot he niJ w 1lOJICT + To bill 1laco1al ke *all loutton f6 f0 !0 IO f0 $0 10 !0 3 ll 10 If If i 111? lilt 160 tilt 13 10 so 10 to t9 If to 11 11 1614 113? Sill, 11 1310 11,156 15,161 11,111 11,4t5 91,411 1111,611 11,416 1111 till 1111 ' 110,111 In Uoboe fill 1100 to to 10 10 10 10 1500 $0 19 $1 11 ~i01 - tlile Ill to t0 If If t0 10 t0 to Ill to 191 all 1111111 Iloilo 1150 11,110 1051 1129 11,051 11,151 11,!11 11,101 11,111 11,161 111) ' 1180111 111311 t1,04! $Iloilo 10 10 J11,i3 10 90 115,111 10 f0 13,118 81 113,191 y , . 11tH loom 13,466 S1f,ll0 Iloilo 16,644 IN,ott 92,114 11,611 !111,111 110,111 19,111 (11,851 11,101 1610,911 Ott 111,411 Ott t55,691 Ott 1111,146 Ott 111,111 f Ilrjnur Use Coate? of 10 10 10 It to $0 10 10 11 to !1 •..14 11111till 11111116 If to s0 15,555 10 If 15,133 II 10 10 11 If 101111 ' hit 1111 193 to 10 10 t1 10 to 10 to 10 to 11 off hit 1111 to 1600 190 165 !51!10 19 12,512 1121116o 111,114 111141 11 of 1111,!11 luoruel 11,465 10 10 10 10 10 11,111 to to to to (1,111 111,31 hletoluee 1146 1216 1111:0 1660 $1,099 12,501 11,511 $1,111 1911 till 331 list 111,111_ IGaletolll Ill to 111 121 11 10 10 14 t0 11 If !3t Ill j 1180 114 $0 10 $0 111 W 10 10 115 t0 list 1111 11,511 r loto)Sltorut lip 10 10 10 10 19 11 t0 10 10 t0 11 to to office Sill 1561 1120 9607 1491 1110 1110 fill 1111 1411 Ill 1151 t1, 611 ortuiatiou 1310 to 191 90 to 10 10 l0 to fill 121 till 'fill ' 1111311 tluolnllt 13,313.111131 1511:5 to 11,133 15151) to 13,$3 is, 31 11,33 11,31) (3,113 111,135 1 offtu 11,011 11,011 SLOSS 11,011 11,011 11,011 11,011 11,016 11,116 11,191 11,91( 11,116 1 kltpelt of f0 of 10 to 10 !1 10 of to If of to 013,111• 6ilitill 11,031 1601 11,106 11,211 11,011 lilt 511191 till If 11,113 110111 11,801 111,131 r` 11••11 •o•« •u«. s•ui i Tet1l hwn 11,131 16,116 17,191 11,011 111,641 11,110 $11,694 1131,911 !!hill 111,211 11,63 II RI 1!11,411 Ott 121,111 Ott 36,32 Ott •1 1111,111 tit 131,118 let Iloilo {11,1161 11,661 (11,1111 1494 15,621 111,16311111,1111 131,111 (111,1101 13,311) 11,101 {1!,1111 (13011:1 Ott••> {164911 Otr• > 112,3921 Ott 110,110 Ott (11,11111018 •1,41% i a , ~ i j 3 a • a 1 f • YFYYf.'( Vy . _ w y ~L ,J r a I~V ~ _ w ri. i. w W µ rT• ^w w r w - N • • w 1I r ~ Y' «Y. A Mii .NIA E M 'R.~ ♦i 3. srw~ rrr.r. r ♦ i"T 1YA= `3 r I ~ M ry~r ~ wMY_ r ~ •r M ~~r. a 1 ~ I~ I ~ 1 - ^ ~ e _ r 1 r ~ r = I • - F ~ dp~t t• f r. 1 s w• ry o e r~ o o s i r 3~ w r w - S III I s♦e"se rMi C's i u NI ~ w Y~ ^ 1 r Y~ IrY r 1 r q ~ r ~I ~ ~-♦•-.~51_ ~~-Nw=♦r~~~` NHVw~•_..NZ M N`~ ~a .;G ? 7 x w R n i 3 w~ 3 Ci r r Y i~ _ r r w p- 1 . y r M w M Y.a I- w V r N~'I.; J_•Yi rI CUM Lt7 ~CS7 Yr =M~r W' tir-w~V~ w ~ •f~ rY M~ M~ N~' x CI 17x1. c u. r ~lw r a 'r,ww tt i yr r 1.. r ♦~Nw i.w wi~w.-. ' l Y I' r - r V r w 0 r r •f 0-« r r_ M_ r y. I ~ r r r♦ r I ~ 1 E a ~ r_ r~ 9 iR I 1~ ~ r 33 w 1^'~ - r i rr v., .1 ~.rw~r r♦r lr- rww r Li ~ S.1 Z.-. 1.w- --i- I 7 ! r l uy r r rl,.,. v I r ti wwep I i DENTON HISTORICAL FOUNDATION, INC. P.O. Sox 2184 Denton, Texas 76202 4A ~ ax~o~cwmcocnxWU wu nM i I I~ " July 25, 1590 f Mayor Bob Castleberry 215 E. McKinney Denton, TX 76201 Dear Mayor Castleberry: Enclosed please find the budget for the Denton Historical Foundation ` for the Fiscal Year 1990_91 and accompanying documentation. Included is a copy of our latest audit. We are pleased to furnish this information and look forward to presenting its budget on July 31, 1990. i Yours sincerely, i r Mervourene Matthews i' Chairman , DCHF, Inc. Enclosure MM/'n~ I { i " 1 11 I n~srq ' rep C A ,kyJ i . IRI: yt.r _ _lrtl rytr -2ml qlr ,-4Lh qtr ~'IIl 6-0i"-W 1AW1191 (!dilly 111RH11111ni, llttify lull, 114c, Untn[nnlu~ l;~etnLiurt utittlrrly Yaar r1i't.l, re..-Ll~tr ltcrn i irJliuirs BuOyet~ [.~cpettsea _ WLe Visual Alds alit Alulllve3 _1`01 5lidrm, liatuytttLii Uu1lecLiut► -19II~OQ _ . 1tlblicatkfs - - - - 2.Uf I~Ut,te ltt~J lcalltats - ..3.rg50-00= 'n - -2..U2 lublicaLlais_----___..-- U!, ncllvltiee~Cto}ecls~(Aq aLlata F _ .1.01 _altilNi~eltt for,.pruJ@cla Fkai~etaltf01.. i•toleasluk+l-'1`tolitl1- J.Ul. tJuummlty Ik~rilago 1_'_iu)ec~s _--65p•OU~ J.Uj-Ui._nt Ettla 1_- 3; U5 w.,yn.o~Kl lleat~s !'to)ecLs _Y L _ J.hG. cb titnl In ~rln+anelttn 4.01 AtlnlliisttuLive AWO j~Lov im-l]d._. - - r _05. Mti-seam - ----,F,- Fxtselrtl a ~Fltxt _ _-2w.^^ ob~T►a3I -1119- - _J3oo.op - U/. Reserve - - _p. -n-' (VW auam _7,480.00-- - r--- Ug__;;~'!iicen o[ Iteven►~~_._,._ _1a~7.11- 1 7 11 4.66 .11 a.Ul Ikulcri Uxy~tY_klisLocical l 00laal _ _t3 Ol_l:atllni inteteaL~rxrd 200.00 -200.00 \ . O: U! 1~.+ys_IV F1ca1~a, t'to er is (som ae 3•0 0.06 V All 0.07 Vrolite r. ..p.. I s' 1UWU 7u_rNt3 2,367.11 2,367.11 - •1t I tYP... MM+Ia Cii■ P■■iJ1 ~ P`.rq k t I ACPIMY DISCUSSION ct . No . Historical Division Dete e -4020 Historical 01-10-60 Commission Jon Historical Museum n 90-91 01-10-60^4021 Act v ty l The collectDescripon, conservation and exhibition of artifacts relative to Denton County Heritage ire the responsibility of the Denton County Historical Mua- sum. Programs include education outreach to schools, service clubs and a variety of public organizations. The Museum has a hall time Director and a part time Museum Educator and Archivist. Employees devote tt.eir time to the Museum and related activities. Special children and adult workshops are conducted. A small fee is charged for materials used in the workshops. No admittance fee is charged to tour the museum. Volunteers are utilized to operate the Gift Shop, conduct tours of the Museum, some clerical and conservation activities, exhibit preparation, research. Volunteers also "staff" the CHOS information desk 30 hours per weok. Work Program Trends tog? 8 1989 The Museum was established in 1977. Both Attendance Attendance Attendance the size of the Museum Collection of Ar - 10,750 169212 23,203 facts, services provided and programs o fared and attendance have increased as In county„ . 41820 5,048 creditability of the Museum was estab- Out of Cour► lished. or State ..1,813 20272 Since reopening at the CHOS, the public Fduoational response has been overwhelming. Atten- Progrdms.......3,074 3,669 dance thru April 30, 1990, has been Speloal 99673• Events..... ...6,505 12,214 ALS........ 16 212 20 Activity Commentary Current space at the CHOS now allows for display of most of the collection. However, space is limited for special traveling exh - bits storage and exhibit preparation space is still not sufficient. Off- site storage is still required. '.t is hoped that the county will continue to allocate ground floor space in the CHOS to the Museum or at least fund the off-site storage in the future. The 1896 community room offers a facility for.conducting Museum Trustee and Historical Commission meetings;- lectures9 seminars and workshops. We are responsible for "booking" the 1896 Room for community use which has includ- ed the Central Business District, Main Street Task Force, Denton Dickens Society, MHMR Board Meetinge, League of Women Voters, Sanger Study Club, Medical Doctor's Assoc., Republican Women's Club and several weddings. The room i9 truly mooting a community need and provides a positive image for the county. Alternat ve e The further development of the Docent/ Volunteer program will allow the ataf to perform other duties. In 1989+45 volunteers were available to assist with all phases of the Museum operation and Information Desk--logging 6,562 requests at the Information Desk and a total of 3,085 hours of service. . r , k ~ ,i F ti• ` b F:~ 110, ' R IY 4 , • ACTIVITY DISCUSSION ih Date ;01 ct. No. ivision -10-60-4220 Department 7on Hetorical istory Appreciation FY 90-•91 u1-10-60I.4230 Commission _ Activity ggDescr p:f e The or mphasi eitheiheritagemof Denton iCounty-suchlas events and Texas Historical Commis- sion Marker dedications, Denton Spring Fling, Victorian Christmas, County Seat Saturday, preparation of the Neweletter, media news releases, pro- grams for schools, churches, service clubs and other organizations are a few of hactivities the lesion. Three ac- tivities es are accomplished by both staff and volunteers. also coordinated projects with the iSD's, Parks and Recreation Dept. and Convention and visitors Bureau. Work Program Trends C1968 1989 hrist ;i Each year we have been asked to partiei Victo Ian _ pate in more county-wide historical 750 1200 1500 events ani projects. We seem to be the only place that citizens can locate thi S n Flin information. 35,000 20,000 209000 THC Marker Dedicationat Count Seat Saturd 1987 1988 ~ 21000 4,000 50000 2 2 Count Wide'Festiv l 1,250 Aet v ty Commentary CH Reo ing _a 3,000 -0- Most of these activities are held "off sfrom the Commission or Museum and each event presents its own problems. The most difficult problem is the actual "moving" or "hauling" of exhibits, equipment, etc. to the event site. We hope that our presence at these various events is a positive j public relations activity for Denton County. We are in the continual pro- cees of obtaining the necessary equipment to develop more professional ex- hibits and activities. lternat ve Means Hours Lo ed Volunteers Number 1985 24 14 12050 1986 1853 1987 35 1988 97 3777 (Handling 7100 inquiries 1989 45 3085 (Handling 6562 inquirisa 1990 (to May 15) 55 1773 (Handling 3162 inquiries s` , 00%] 1. I 4 lilt"YF.~ i R i S or", . T 7 ACTIVITY DISCUSSION Department Division Date Historical County Archives and Ff 90-91 Commission Activity Description This position of County Archivist and County Records Management Officer wet; established with the FY 87-88 Budget. The position was filled on Nov. 19 1987. Approved for 20 hours per week, the employee divides the time be- tween the County Archives, Records Management for the County and Collec- tion Management for the Denton County Historical Museum, Inc. This position should be upgraded to full time. Work Program 'french 198y 1988 -19S9 l Museum Collection Management 667 1581 280 1 Monitored County Records in Storage and contact with County Departments 135 vol. ongoing. ongoing Inventory of City of Denton Tax Apprais 1 33 boxes ongoing records UNT collection, selection & moving 3,500 ongoing ongoing Research requests from the Public 15 132 175 Reference Ilhrary Catalogged 125 175 274 Act v ty Commentery Established long range goals for both County Records Management program and DCHM Collection Management. Assisted with selection process and mov- ing on UNT Historical Collection artifacts. Packing, moving, unpacking j and organization of DCHM collection upon return to CHOS. Organization of two storage areas, Museum work area, county archives office. Accession- ing of back items, inventory of Museum collection, conservation of all collections. Contacts made with County Departmente regarding records man- agement, transfer and st&gge of records. Training of volunteers includ- ing two internship programs Vom'TWU in history and library science. Handles research requests from the general public and county officials. Provided background information for exhibit preparation. Participate in special events and school tours. ternistive Meene There is no alternative. This very needed accomplishment had been sitting on the back burner for four years due to lack of staff to perform these tasks as indicated by only 89 items in 1985 end 264 items in 1986 that were accessioned into the Museum Collection. Nothing was being done in the fill of county records management other than overseeing the storage of county tax records. There was little or no access to records from the general public.. A permanent county Records Center must be established to come into com liance with Sta w now i i +AJT _ Mk1'4tl e I i i tt j. 1 5 ' fG tki ACTIVITY DISCtXSloN Department Division ^Date Acct. No. Historical istorical Preservatio 01-10-60-4220 Commi8vion kin & Research FY 90-91 01-10- -/2 0 Activ{ty Descr pt on We assist with research requests by citizens for local history on churches, schools, communities, cemeteries, roads, bridges, structures, business and commerce, historical markers, continuing survey of county cemeteries (have now located 119 within the county). Cemetery census now complete and ready to be computerized. DCHC will now begin updating from 1976 records, DCHC has been responsible for 7 Eagle Scout Cemetery Restoration projects. Three part-time, one full-time, volunteers, and work-study students work 6 days a week filling these requests. These requests can take only a few minutes to several days of research to find the answers. We have been custodian of the County Archival records. A small fee is charged for reproduction work. L ar ous m a re r en Lives o co a to our offic s for historical and Work rograrr, o i ends 1987-- The Commie Ito, is becomingg known as the agency that :ias a source of research ma- terials and is willing to provide this service. We are one of the few agencies in the County that has the historical d a that is needed at one time or another b every other county department. Cemetery Assoc. formed 1 2 Research Requests: 1625 1700 1875 Archeao1 Finds: -0- -n- 2 ri Harker rea ch 1 cr. v ty Commentary Space is always at a premium. We have added filing cabinets and a copy machine to provide an "on-cite research center" for citizens. We have set up a card index on all reference material, organizing the photographs col- lection for easier access. At some point in the future we should microfilm copies of newspapers that are deteriorating--Pilot Point Poet Signal, Aubre Herald, and the Denton Record Chronicle. The funding for a part-time pro- fessional archivist in 1997 to handle these requests, and the management and conservation of all ardhival material has greatly increased our pro- ductivity. All records will eventually be put into the computer. Efforts are being made to document the ethnic history of Denton County. i. Alternative Means The County Archivist is in charge of the archives--to better organize, con- serve the documents and disseminate the information to the public and other county agoncies--and to train volunteers. At present the Archivist is training volunteers to assist with recordation and research. At some point in the very near future the County will need to address the necessity of establishin a Count Records Center. State Law, now in effect, will make new deman s for County Records Management. Ole ` r3 raro I n» 6,ak ,i i Y r PUTUIIB PLANNINO ACTIVI4Y UISCU8810N Budget Year Department Division Historical Historical Museum FY 90-91 Commission et v ty Ueser pt on exhibition of artifacts relative to Benton The collection, conservation and County Heritage is the responsibility of the Denton County Historical Museu inc. Programs include education outreach to schools, service clubs and a variety of public organizations. The Museum has a full time Director and a part-time Educator and Archivist. Employees devote their time to the Museum's related activities. Special children and adult workshops are con- ducted for which a materiels fee is charged. No admittance fee is charged to tour the museum. Volunteers are utilised to operate the Gift Shop, con- duct tourst some clerical n research. Volunteersalsoqqstoff"the conservation CHO$Information exhibit desk pfora30thoursn per week. q0 qi L 92 York Program Protections Established in 19770 the siz7th collection, services provideoffered and attenJance have creditabilit y of the Museum 8,125 21,500 24,560 hed .........................125 II Docents/Volunteers 105 115 ' ,30 30 ' Exhibits on Display ' permanent 28 Rotating 11 25 30 ~ Traveling 1 2 2 I ct v ty Commentary The DCHM long range plan protects the followings 1989--increase endowment fund, continue emphasis on local community history, i establish volunteer coordinator and volunteer of the year award and ` continue successful programs from previous year. Museums and I 1990--Apply for Mf3 11--for accrediation. from American Aesoc. of continue successful programs from previous years. 1991--MAP It dccredfation'dyaluation and continue all successful programs from previous years. C ternat ve Mean Part-time staff hours need to be increased to full time both the Museum Educator and Archivist. More volunteers need to be recruited to assist with collection management, gift shop and tour guides, information desk, educa- tion outreach and special events. !i AW rr 1LLK j t• FUTURE i'LANNINO ACTIVITY DISCUNION Department Division TF, dget Year Historical History Appreciation Y 9 0-91 cl vily Descript oo xe organization and implementation of special events and programs that enlpba- sire the heritage of Denton County--such as THC historical marker dedica- tions, Denton Spring Fling, Victorian Christmas, County Seat Saturday, Courthouse Christmas Lighting, preparation of Newsletters, brochures, news releases, programs for schools, churches, service clubs and other organizations are just a few of the activities conducted by DCHC. The Commission also participates in local town festivalsl Is Lewisville Frontier, Denton and Lewisville Main Street programs, takes the 1935 Pirech Firetruck to various parades. Projects are coordinated with the ISD'S, Parks and Recreation Departments and Convention and Visitors Bureau. DCHC provides i a tourism information rack at the CHOS. -1 1 ork Program Projections 0 1 9 992 TI1C ifarkcr Dedications . . .I.. , 5 2 2 Denton Spring Fling 20,000 20,000 20,000 f County Seat Saturday 40000 40000 49000 j Courthouse Christmas Lighting........... 500 500 500 1 , Victorian Christmas 29000 20000 2,000 JJJ1 ` County Wide Feattvals 51000 50000 50000 I Hain Street Projects 750 750 750 h Tourism Brochure Center :150000 17.500 20,000 4 , %ativity Commentary j ` DCHC is cooperation with all other history and tourism related organization and events---Greater Denton Arts Council, Main Street, Historical Socieey of Denton County, UNT Centennial (1990), establishing Jones Fare Living J History Center on Ray Roberts Lake, relocation of the Bloomfield School, I' and sponsoring the BIG TREE program. DCHC will honor all Denton County Centurions with a special-,recognition. f lernat ve Means > These activities are accomplished by both volunteers and staff. S Volunteers Number Hours Logged Assignment 1985 14 685 All Phases 1986 24 1200 All chases 1981 35 1853 All Phases 4 1988 97 3777 All Phases 1989-1992 125 4767 Collection Mane ement, Muse ants i i IVCVIiA~ i. n ! i f ' PUTURS PLANNING ACTIVITY DISCUSSION Historical County Archives Department Divlslon =,Y,00t-9yefir and Record MAQAJLeM0nt ct v ty Uescript on ;;rap This position, established in FY 87-88, has increased the prodactivty'Jnd efficiency for both the Collection Management program for DCHM and the County Archives and Records Management project. The Commissioners' Court will need to establish policies and goals to implement a complete records management program,,,,, which means space, staff, equipment, supplies and directives to County Departrents relative to their participation requirements, Work Progrsm Projectlom logo 99T 9 Museum Collection Management (thru 4-30- 89) Accessions not objects 119 150 150 Monitoring County Records in Storage and contact with County Departments Ongoing Ongoing Ongoing s i Research Requests for Public 6 County Officials 225 350 500 Establishing separate County Archives „ and Records Center Target Date ~:'t my Commentary The DCHM collection and inventory should be near completion from all back itEms and keeping current. Inventory of objects on display should be neitr completion. Conservation will be ongoing. The County Archives and Records Management program will be relocated from the CHOS after. completion of the,Ray:or Building and reassignments of space are made. Continual professional training and updates will bu needed for staff, The i County will need to be aware of Texas Legislation relative to record; management. Someone must be responsible for the confidential of some recor Alternative Means d None, You either have staff and space to complete these leeks or the work doesn't get done. Records deteriorate, are lost, exisiting department space is overcrowded and both the public and county officials do not have access to public records. i i i I Y t PUTURB PLANNfNO ACTIVfFY DISCUSSION f Department Division Budget Year Historical Historical Preservation, n5 ct v ly Descr pt en a e FY 40-41 I Assistance with research requests by citizens for local history of churches, achoole, communities, cemeteries, roads, bridges, structures, business and commerce, historical markers, county cemeteries survey to provided by one full-time, 3 part-time en,,loyees, work study students, interne and voluntee These requests can take only a few minutes to several days, We have been the custodian of the County Archival records, A small fee Is charged for reproduction work. Various media representatives and students now come to our offices for historical and background information for articles they are preparing. 4ork Program 11rojecticis 19 0 p j Research and service are provided by the g2 DCIIC for the general public and county of ficiale 1850 1850 1850 , Historical publications 1 _ (Six publication completed In the past) -0 -0 j I Historical Markers 5 2 2 Federal d State Agencies Historical Survey Data 25 35 cl v ty Commentary 50 The DCHC will sponsor and fund two TUC Historical markers per year and will continue to participate in the DSA competition in various categorleg. In the past emphasis had been placed on historical markers, cemeteries and museum assistance. In 1989 the categories are archaeology and folklore. The program will be broadened to include more communities throughout the county and ethnic groups*-•-The County Cemetery Census should be co leted and will be con u ei terse p ed for better accessibility. IDUC asked to furnish historical survey data for various federal sannow d stateg agencies. r1arge ns t tage of this project is done by volunteers at the present re demands being made on the Commission-additional st aff ed to submit timely information in order to free the voluntee es of the commission's projects, events and programs, 1 I i 1 ' t E i it S ' i i E I DENTON COUNTY HISTORICAL FOUNDATION, INC Financial Statements (With Accountants' Report Thereon) 4 December 31, 1989 E u I ;F 4 1 1 Y PM IR~ 11f1' r ~ M i PINGLETON, KISSINGER. HOWARD 8 COMPANY, P. C. CERTIFIED PUBLIC ACCOUNTANTS P, 0. BOX 148 FRISCO, TEXAS 750.34 214-377.9754 MEMBERS TOM W. PINGLETON, CPA AMEWCAN INS11TUTE of CPAs 1TiOMAS IaSSINGER, CPA AICPA DIVISION for CPA FIRMS RANDY HOWARD, CPA TY%AS SOCIETY of CPA► ALAN M, UNE, CPA The Board of Trustees Denton County Historical Foundation, Inc. We have audited the accompanying combined balance sheet of Oenton County Histori - cal foundation, Inc, (including the Commissions Operations Account and the I.O.O.F. Fence Project) as of Oecember 31, 1989 and the related combined and combining statements of support and revenue, expenses, and changes in fund balances for the year then ended. These financial statements are the responsi- bility of the Foundation's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstate- ment. An audit includes examining, on a test basis, evidence supportirg the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by roverall easonable basis financial of statement audit evaluating the our m opinion. ` management, that our as, We believe r In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of Denton County Historical Foundation, Inc. as of December 31, 1989 and the support, revenues, expenses and changes in fund balances for the year then ended in conformity with generally accepted accounting principles, March 5, 1990 I I i I { WIN NMI i Rise 3~ 1 I t P i DENTON COUNTY HISTORICAL FOUNDATION, INC. Combined Balance Sheet - All Fund Types and Account Groups { December 31, 1989 it Governmental Account Totals Fund Types _ Groups (Memorandum nly), General General _Jgad fixed Asset 1989 ASSETS Cash $ 16,698 15,698 10,018 Certificate-of-deposit 10,838 109838 10,000 Fixeu assets - office furniture LIU 1.440 J_LM Total assets f 27,536 Litt 28.916 LUM LIABILITIES and FUND BALANCES Fund balances: Investment in general Fixed assets $ 1,440 11440 1,440 Unrestricted: Denton County Historical Foundation 4,443 41443 717 I.O.O.F. Fence Project 3.458 3,458 39248 Commission operations 19.035 19,635 lrtM ~Total fund balances $ 27.536 j Q 28.976 P1~45$ ' t 1 .F { 1 I See accompanying notes to financial statements. s I1 qiit i 2 o- DENTON COUNTY HISTORICAL FOUNDATION, INC. Statement of Support and Revenue, Expenses and Changes in Fund Balance For the Year Ended December 31, 1989 i General Fund Support and Revenue: $ 53,529 Hotel occupancy tax 1,211 Interest income 20206 Book sales _ 35 Other income 56,987 Total support and revenue i Expenses: 394 Photography 4,000 Printing 800 Professional services 48 i Bank charges 249 Dues and Permits 669 Office expenses 109 Subscriptions 238 Promotion and advertising 327 Special projects Total expenses i i ` Excess of support and revenue over expenses 50,153 i Transfers and allocations: 42,635) Denton County Historical Museum, Inc. Fund balance, December 319 1988 Fund balance, December 31, 1989 sg i See accompanying notes to financial statements. 1 F 1 r r P DENTON COUNTY HISTORICAL FOUNDATION, INC. Combining Statement of Support and Revenue Expenses and Changes in Fund Balances Governmental Fund Types For the Year Ended December 31, 1989 Denton Co. Commissions Historical Operations I.O.O.F. ' Foundation Account Account Total i Support and Revenue: Hotel occupancy S 53,529 53,529 Interest income 194 838 185 11217 Book sales 20179 27 21206 Other income 55.902 10 25 3 Total support and revenue 875 21 56,987 i Expenses: Photography 394 394 i Printing 4,000 49000 Professional services 300 500 Bank charges 48 808 Dues and permits 48 Office expenses 249 249 669 669 ' Subscriptions 109 109 Promotion and advertising 238 32j Special projects Total expenses 348 6.486 6,834 Excess of support and revenue over expenses 55,554 (50611) 210 50,153 Transfers and Allocations: Transfers between Foundation and operations accounts (9,193) 9,193 Transfers to Denton County Historical Museum (42,635) (42,635) Fund balance, December 310 1988 717 J.~Q ~ x.34$ 20.018 Fund balance, December 31, 1989 $ 19.635 LW IL& I See accompanying notes to financial statements. I f i 1 S S + Y q~q V DENTON COUNTY HISTORICAL FOUNDATION, INC. Notes to Financial Statements December 31, 1989 (1) SIGNIFICANT ACCOUNTING POLICIES i s` The accounts of the Denton County Historical Foundation, Inc. are organized on the basis of funds and account groups, each of which is considered a separate accounting entity. The operations of each fund are accounted for with a separate set of self-balancing accounts that compose its assets, liabilities, fund equity, revenues, and expenditures. In the financial statements of this report, the various funds are grouped into the following t fund types and categories; Governmental Funds; General Fund - The General Fund is the general operating fund of the i Foundation. It is used to account for all financial resources except those requiring accountability in another fund. 4 Fixed Asse+~; I Fixed assets used in governmental fund type operations (general fixed assets) are accountable in the General Fixed Assets Account Group, rather than in governmental funds. No depreciation has been provided on general fixed assets. All fixed assets are valued at historical cost or estimated historical cost if actual historical cost is not available. Donated fixed assets are valued at their estimated fair value on the date donated. Basis of Accounting: j Basis of accounting refers to "when" revenues and expenditures are recoy- nized in the accounts and reported in the financial statements. All governmental funds are accounted for using the modified accrual basis of accounting. Their revenues are recognized when they become measurable and available as net current assets, Under the modified accrual basis of accounting, expenditures are generally recognized when the related fund liability is incurred. i I (2) LEGALLY INCORPORATED ENTITY The Denton County Historical Foundation, Inc. was founded and legally Incorporated in the State of Texas on August 6, 1984. Exemption status under Section 501(c)(3) was obtained on January 16, 1985. I i y f t+ I r DENTON COUNTY HISTORICAL FOUNDATION, INC. Notes to Financial Statements December 31, 1989 R (3) FUNDS FROM DENTON COUNTY HISTORICAL COMMISSION, INC. Prior to August 1984, funds from the Denton Cultural Confederation, Inc. were received by the Denton County Historical Commission, Inc. Due to the ' 1984 Attorney General's Opinion No. JM-71, which stated that funds received by a county commission are the property of the county and must be deposited with the f nds. The u Foundation In turn Foundation, allocates ca portion of those funds to the Denton County Historical Museum, Inc. and the Denton County Historical Commission. ( (4) CERTIFICATE-OF-DEPOSIT This certificate is located at the First State Sank of Denton, Texas. It matures on December 23, 1990 and is earning interest at 7.90 percent. (5) FENCE PROJECT These funds were solicited and collected exclusively for the purpose of fencing the IOOF Cemetery and are restricted for this project. .p l ~ r f I r ' I . ~ II I 4 i tip. Y •1 f r DENTON COUNTY O:rr Pei-! Aeereas,.. HISTORICAL MUSEUM. INC. F.o. Liox 2666 P.0 Box 2184, BRITON. TX 76202 Denton Texas 76202 (617) 383-8073 C1ota Vaughan, Uh3irrnan Board of trustees Denton County Historical Museum JJ .I Mr. Jahn tlc61-ane Ei:ecutivr_ Directur of Finance City of Denton, 7e>:as Dean Mr. Mc6rane: in response to your letter of Jul! 99 1990, The Budget and Finance Committee of the Board of Trustees of The Museum prvpnraad a pr•opoced budget for- the use by the Museum of l.alor (hotel/mutel tars revenue) funds for fiscal year 1950-91. this budget with its two attached p,~ges of text was unanimously approved in ripen meeting an July 25, 1990, making the official budget a three page document. { t with the requested copy of the Museum's al ' 11lic; fl ra wadi t for fiscal year 198'7'90 will be delivered to the Jest: of Vie City Secretary by July 25, and representatives of the Board of Yrtastees will attend the wort: session of the city Council at 6:00 F.M. Tuesday, July 31s to mai.e a budget presentations at which time we will gladly answer any questir.•as the Council may have conrurning this budget. ` Please note that provision for- maintaining La1nr funds is 1 a separate account have been made in accordance with our understanding of thrz revised statutes. Certain line items have been removed from the Lalor budget to be funded from other 1 3ar.rrces., student Famployment,lsas been reduced to lower operating ! costs. btpAnding programs and attracting visitors in increas*d rnimbers is a constant goal toward which we are progressing, it becomes more arid murq difficult in the face of reduced I1 financial support from tfie City. I We appreciate the information and cooperation et<tendbd by your office and look forward to working with you an this budget praceaa. s trul , Clota Vaughan, Chairman , cc: Jennifer Walters, City Secretary u 1 i o- DENTON COUNTY HISTORICAL MUSEUM. INC. Our New Addreaa.. P.O. Boa 2184. P.O. 80X 2800 Oenton. Texas 78202 (817) 383-8073 n`NT014, TX 76202 DC 11M. DUdget. 170 Page L Adapted 7/23/90 j t Category Description FY89-90 FY90-91 ID No. Budget Budget - SALARIES 1.01 * Director's Salary ! L9666.82 $ 20256.82 1.(.)2 * Educator's Salary $ 12573.60 f 13556.40 1.05 r* CWSF (12 Months) ! 8400.00 $ 5600.00 1.055 CWSF Benefits f 1503.60 ! 1002.40 Sub-Totals ! 42144.02 ! 4C•415.62 LALOR EXPENSES I 2.01 (1) Memb. S Subscriptions ! 300,00 $ 300.00 f 2.02 (2) Prof. Training B 1700.00 $ 1700.00 2.03 Gift Shop $ 1000.00 4 2.04 Sales Tar; $ 0.00 ! Audit, IRS Forms f 800.00 4 900.00 Trustees Projects $ 250.00 f 2.08 (3) Consultants, Projects $ 500.00 3 2.09 (4) Insurance B ?F-0n. 00 ♦ :5100.00 2.10 (5) Exhibits $ 2000.00 ! 2000.00 2.11 Office supp., Equip. $ 270.00 f 300.00 I 2.12 (6) Collection Management ! 1000.00 4 1250.00 2.13 Computer Accessories $ 500.00 $ 500.00 2.L4 (7) Travel, Mileage $ 700.00 d 900.00 2.15 Grants Participation $ 0.00 $ 2.16 Contingency Funds ! 2335.00 $ 2500.00 2.17 Education $ 600.00 $ 1000.00 2.18 Docent/Volunteer Frog. ! 200.00 $ 200.00 2.19 0 & M, Oecurity $ 1000.00 t 1000.00 2.20 Reservep Savings ! 1000.00 $ 1200.00 2.21 Director's Account ! 200.00 ! 200.00 r°- Sub-Totala f 16855.00 ! 170r 0.00 LALOR TOTALS $ 58999.02 $ 57465.62 LALOR INCOME 4.01 Lalor- Hotel Tax 4 40946.40 $ 57463.62 } y9y i I t . ~ 1990 BUHCi'r PRESENTATION ----UBiTDON CDUNl'Y HISTORICAL MUSIMr INC. TO: BOARD OF TRUSTFEBr DCHM, INC. D- DM*KM; FIRM: BUDGED AND FI VM7 00!!lTPPBB (B. t4►R'1'INr CMN.MKINGi V. SHIELDS; N. gymw ; SHIFSDSi C. VAU("J (am Wr) i The Budget and Finance Committee has made every effort to consider the goals of the Museum as set forth by the Board of Trustees. This included comments with recommendations from Board Members,independ- ently and from the various eommitteesewith input from the Staff. E The Finance Committee has tracked the budget carefully this year iointreportffor theprior two comments elsewhere LAYLOR FUNDING REQUIRES THE SEPARATION NK ACCOUNT. FUND BAND T Hand EXPENDING OF SUCH, INTO A SEFARF, E Finance Committee recommend Tesi that funds be manne~ National Bank, Dentonon$ , ear to begin with the use of the new account. to allow the new budget yes; The present account at the First State Bank (N111-91-4742) will remain. It will be used for other expenses. Shown always as line item numbers 34 5.: 6•i hangs to tw, bank accounts, the format remains ixcept for the c the same. Line items number 1. 2. 4.• will deal exclusivel with La for Funds_ We understand that the Denton County Historical Commission has ArcinhOctobeivist requested ( Administrative Aide and the full time (forty Y Legislation concerning the County records demands this increase. The Contract with the City of Denton, Texas for LAYLOR Funds was finalized in March 1990. It appears that we will have a t t reduction in income from this source: BECAUSE OF THIS THE BUDGET FIGURES FOR ULINZ ITEMS 1. and 21. E. WITH THIS KNOWLEDGE THE TOTAL 18 THAN E REVREXC 20% PER ARTER OF THE LINE ITEM INSTRUUCTCTED D NOT V %CEED TENS BUDGETED FIGURE NITHOUT PRIOR MRITTBN i1PPROVAL_FROM THE B%E__- TIVE COMMITTEB. THE ONLY EXCEPTIONS io02HUireotorBandlEducator ~SiAu9 Insurancei1.01 d1h&,4. salaries. The Staff and Trustee Committees are urged to seek grant funding for the Museum projects. Filre people representing the Museum attended the grant writing wennowehave aiminimum oftsevenswith,insighthtoathisdtypeaof year, funding. page 1 I! ■es,+r arrau~ }41 , i ~ .i 7.~! Sri 4~`\'~ r r r `.~:a~~~ i July, 1990 BUDGET ----DENTON COUNTY HISTORICAL MUSEUM,'INC.•contd p two.'. 1Memberships in organizations aid for b the;Muaeumrshouldsr~„t= a) be in the name of !.he Museum, by `,r b} any affinity groups withIn`-these 'or"other 'Organizations whose d(seeare paid by the Museum should reads,ex. Educator,~DCH Museum,'e1 prior year's instrucitons) c) if individual names are attached, other than-the'title as shown, 1S. 6"hen the individual must pay those dues'themaelves from their own, salaries a is done in other business operatons.' ` d) mailings from each regional museum group to be,'shared with the Executive Committee and other Board members." 2this line item-is to be divided among'staff'an trustees, with^no one individual to use all of allotment. • Intended for each employee to attend at least one seminar/workshop and'tustess to„attend same. 3draft a grant to the City of Denton requesting funding for consultant work.llnder agreement discussion with City of Denton I' LAYLOR funds kept~by City will be available for this t . YPe of grant,' 4 , Insurance for the colleciton is to be sought.. i SExhibits Committee to have oversi§ht of spending in''this'area by working with`the staff to develop written projection of lans f and projected cost. P 6Collection management supplies can be somewhat predictable if inventory is made and use is markedfoff`as'ussd.:•' Here, "again, planning for the'futures,needs!should;help'alleviato?problems. 7TRavel mileage for the. school,, outreachpro¢ram will remain`' ` the same. $5. per trip'within thc'City' of Denton Iand''$10 within the County of Denton.. The Director 'will"now'cormetundsr;',' the same proceedure rather than mileage .used in'past:l Tha Director will have $200.r'to be used'S5.`wibbin the`City of,%Denton and $10 within the County of ;Denton' onllcvhen:)the birector,%is. making Museum presentations. r., V, - I SALARIES There is a disparity in the Archivist and th•'Educator. To I' piAvedt'•this disparity an'increase in the'hourly'*wage" for"the Educator was made.' Although we did not`,believe•ws hady'funding~ sufficient to make'an'increase for the cost"of livin } s ; g,~%'we are • ' , , ~l '+suggesting that the Director'and,.the'Educitorrreeelva"an'•increase;~ ' to show our good faith'toward at'some' point ;reaching';arcost !of l living raise. Funding 'for workstudy students f,~'e~+o•d to two' ~12),studenb...S if t,J q..ap ti ~r1" a. '+Y at L s ' . Y' . , S. Y AS') t j CONTINGIeNCY s , rf~,~••,v~ + . A +3 . R r , , .,t, ~ 41 T s n tis not to be',used for Aline overru s because,ws do not intend that,'the o be'tli • overrun ' a fo • es The Staff -is expected to adhere to'this ,budget' as passed. b -the ` ter ' Bdsird of Trustees, At'an time # ' Y , y toff member have a o-,..r K~ question concerning ah~expenditurs, they'are requested"to`obtaislI!Il y clarification from the Executive Board before''committingtthe. ` Museum. is n END or PAGE 2 I FF MCI I 1 , i i FILE Copy i DENTON COUNTY HISTORICAL MUSEUM y FINANCIAL STATEMENTS I E STUMPY { y i I I i TABLE OF CONTENTS PAGE Accountants' Opinion . . . . . . . . . . . . . . . . . . . . . . 1-2 0 Combined Balance Sheet . . . . . . . . . . . . . . . . . . . . . 3 Statement of Revenues, Expenditures and Changes 4 in Fund Balance . . . . . . . . . . . . . . . . . . . . . . . ; 5 ~ Statement of Sources and Uses of Cash . . . . . . . . . . . . . . . . 6-8 Notes to Financial Statements. . . . . . . . . . . • • • . Statement of Changes In General Fixed Assets . . . . . . . . . . . . g Combining Statement of Revenues, Expenditures and Changes In Fund Balances . . . . . . . . . . . . . . . . . . 10-11 Combined Statement of Revenues and Expenditures 12 Budget and Actual . . . . . . . . . . . . . . . . . . . . . y 1 ~A i in l J ~ • e +.I 1 I r pet wlNtrM r r MEMBERS TEXASSOCIM OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS C EAViEO PUBLIC ACC"TAN TS HANKINS, POWERS, EASTUP, DEATON & TONN A ProleBeionel Corpor&tlon ACC UNT CERTiF 902 NIORTHLOCUST 0 P 008 X,ANTS DENTON, TEXAS 78202-0977 I~ W-387.0583 ACCOUNTANTS' OPINION Board of Directors Denton County Historical Museum P.O. Box 2184 Denton, Texas 16202 We have examined the balance sheet of the Denton County Historical Museum as of September 30, 1989, and the related statements of revenues, , expenditures, and changes in fund balances, and of sources and uses of cash for the year ended September 1989. These financial statements 30, f are the responsibilty of the Museum's management. Our respon- ion on these financial statements based or, opinion sibility is to express on pin I our audit. We conducted our audit in accordance with generally accepted auditing standards. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles 4 used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion, I In our opinion, the financial statements referred to above present fairly, in all material respects, the financial nnsition of the Denton County Historical Museun as of September 30, 1989, and the results of its operations and its cash flows for the year then ended in conformity with 1 generally accepted accounting principles. I Our audit was made for the purpose of forming an opinion on the basic financial statements taken as a whole. The statement of changes in general fixed assets, combining statement of revenues, expenditures and changes in fund balances, and combined statement of revenues and expenditures budget and actual on pages 9 through 12 are presented for the purpose of additional analysis and is not a required part of the basic Fri 't r i i Page 2 Board of Directirs Denton County Historical Museum a ~ financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion, is fairly stated in all material respects in relation to the basic financial statements taken as a whole. A N ankin , Powers', EastuQ, Deaton d Tonn A Professiunal Corporation Certified Public Accountants { January 15, 1990 f l I t w i I DENTON COUNTY HISTORICAL MUSEUM f COMBINED BALANCE SHEET f SEPTEMBER 30, 1989 _ I GENERAL GENERAL FIXED y FUND ASSETS TOTAL ASSETS s Cash on Hand - Gift Shop S 217 S 217 Cash - Museum account 15,290 15,290 Cash - Director's account 165 165 j ` Cash - Money Market 31461 3,461 , Cash - Memorial Fund 410 410 Certificate of deposit 6,000 6,000 l Prepaid insurance 931 931 Collections (Note 5) Fixed assets (Note 4) z Office furniture and equipment $ 13,574 13,574 Other equipment 19,991 19,991 F Total Assets S 26,474 S 33j565 S 60,039 ) LIABILITIES 315-staxes payable S 361 S 361 + Total Liabilities 361 361 FUND EQUITY nvestment in general fixed assets $ 33,565 33,565 Fund Balances: Unappropriated 26,113 26,113 i Total Fund Equity 26,113 33,565 59,678 ~a Total Liabilities and Fund Equity S 26,474 S 331565 S 60,039 kl~ i r.. See A^c'b9panying Notes To Financial Statements. 3 ; i, DENTON COUNTY HISTORICAL MUSEUM STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE FOR THE YEAR ENDtiD SEPTEMBER 30, 1989 1 r VENUES: FI` C RE S 39,223 Or I Hotel occupancy tax (Note 3) 9,934 Grants 2,044 Work study Donations 546 Gift shop 7,309 Interest 1'7.25 Leo~ Workshop fees 649 User fees 105 Miscellaneous 327 Total Revenues 61,362 t EXPENDITURES: 199492 Director's salary 71962 Educator's salary 31746 f Work study salaries 839 i Security and maintenance 11084 Collection management 21209 j I Insurance 19699 1 Gift shop supplies 6,212 ` Grant Participation 2,133 Exhibit supplies t Legal and accounting 5076 Professional Training 184 j Office supplies 314 Payroll taxes 952 Computer Accessories 11721 Education supplies 155 Travel 33 Director's projects 183 Dues and subscriptions 250 ` Trustees' projects Miscellaneous 56 f 134 Docent/Volunteer program, 3 194 Gift Shop Consignments Expenditures 53'726 7,634 Total r Excess Revenues Over Expenditures Fund'Balance, September 30, 1988 18,479 Fund Balance, September 30, 1989 S 26,11.3 I See Acfb'mpanying Notes To Financial Statements. ! 4 z F 9 I , DENTON COUNTY HISTORICAL MUSEUM STATEMENT OF SOURCES AND USES OF CASH FOR THE YEAR ENDED SEPTEMBER 30, 1989 f Sources of Cash: Hotel occupancy tax E 39,223 Grants 9,934 Workstudy 2,044 Donations 546 i Gift shop 71309 Other sources 21304 Sales Tax Collected 189 Total Sources Of Cash 61,549 j Uses of Cash: ( Salaries 319200 1 Security and maintenance 839 Collection management 1,084 Supplies 59137 Capital outlay 69783 Other uses 79770 , Payroll taxes 521 Prepaid Insurance 468 Total Uses Of Cash 54,402 I. Increase In Cash 79147 Cash, September 30, 1988 18,396 4 Cash, September 30, 1989 S 25,543 i i ~i i See Accompanying Notes To Flnanci.1 Statements. 5 i I i a DENTON COUNTY HISTORICAL MUSEUM NOTES TO FINANCIAL STATEMENTS _ SEPTEMBER 30, 1989 NOTE 1 - SIGNIFICANT ACCOUNTING POLICIES The accounts of the Denton County Historical Museum are organized on the basis of funds and account groups, each of which is considered a separate accounting entity. The operations of each fund are accounted for with a separate set of self-balancing accounts that compose its assets, liabilities, fund eq: ty, revenues, and expendi- tures. In the financial statements in this report, the various funds are grouped i~ into the following fund types and categories: General Fund - The General Fund is the general operating fund of the Museum. It is used to account for all financial resources except those required to be accounted for in another fund. Fixed Assets: Fixed assets used in fund type operations (general fixed assets) are accounted for in the General Fixed Assets Account Group. No depreciction has been provided on general fixed assets. All fixed assets are valued at historical cost or estimated historical cost if actual historical cost is not available. Donated fixed assets are valued at their estimated fair value on the date donated (see Note 4). ;I Basis of Accounting: Basis of accounting refers to "when" revenues and expenditures are recognized in the accounts and reported in the financial statements. Basis of accounting relates to the "timing" of the measurements made, regardless of the measurement focus applied, All governmental funds are accounted for using the modified accrual basis of accounting. Their revenues are recognized when they become measureable and avail. able as net current assets. Under the modified accrual basis of accounting, expenditures are generally recognized when the related fund liability is incurred. Exceptions to this general rule include principal and interest on general long-term debt which is recognized when due. i NOTE 2 - LEGALLY INCORPORATED ENTITY The Denton County Historical Museum was founded on May 6, 1977. The Museur has E legally incorpporated in the State of Texas on April 19, 1919. Exemption ststus under Sec., 501(c)(3) was obtained on March 27, 1980. i 6 i r Nor"] DENTON COUNTY HISTORICAL MUSEUM NOTES TO FINANCIAL STATEMENTS (CONTINUED) SEPTEM8ER 30, 1989 y,F NOTE 3 - HOTEL/MOTEL OCCUPANCY TAX REVENUE r s Hotel-motel room occupancy tax is collected by the City of Denton. The City of Denton allocates a portion equal to 3% of the total hotel-motel revenue to the Denton Cultural Confederation, which then reallocates 2% to the Greater Denton Arts Council and 1% to the Genton County Historical Foundation, The Denton County Historical Foundation disburses these funds to the Denton County Histroical Commission and the Denton County Historical Museum on the basis of budget requests and availability of funds. The total received by the Denton County Historical Museum for the year as as follows: Quarter aided December 31, 1988 $100000.00 Quarter ended March 31, 1989 100000,00 Quarter ended JF.ne 30, 1989 91223.27 Quarter ended September 30, 1989 10,000.00 $99,223.27 NOTE 4 - GENERAL FIXED ASSETS The Museum received a grant that included conservation equipment from the Texas Historical Commission, Two dehumidifiers for a total cost of $279.80 were purchased with these funds, Fixed Assets From Donations ' Prior to 1988 Denton Benefit League 5 411394 Denton Sesquicentennial 21019 Denton County Historical Commission and foundation 91097 Total $16,010 Over the life of the Museum, other organizations have donated various furniture and equipment without submitting a market value, The Museum, as the donee, is unable to ` objectively value a gift and therefore, has not placed a value on these items. The majority of furniture and equipment, however, is recorded in the above list. I 7 S i 1 0010, V_ i 1 F 1 l I F DENTON COUNTY HISTORICAL MUSEUM NOTES TO FINANCIAL STATEMENTS (CONTINUED) SEPTEMBER 30, 1989 k NOTE 5 - COLLECTIONS In conformity with the practice followed by many museums, donated collections are not included in the balance sheet, it is impracticable to value these gifts; therefore, they are not capitalized. The newly-acquired items are cataloged in a register of E accessions, but no value is placed on these items. i i s 0 4 I 1 i I I I 8 l I s ~ i Ile Fir rF 1 wwo j DENTON COUNTY HISTORICAL MUSEUM STATEMENT OF CHANGES IN GENERAL FIXED ASSETS FOR THE YEAR ENDED SPETEM8ER 30, 1989 Balance Balance 4-30-88 Additions Retirements 9-30-89 General Fixed Assets: Office equipment S 7,049 S 6,525 Other equipment 16j298 3)693 19_,991 ' Total General Fixed Assets 523,347 E10,218 $33,565 i Investment in General Fixed Assets Provided From: General Fund Donations (Note 6) 516,007 $109218 $17,5"d _16.007 $23,347 $10,218 533,565 f , I I I 11i 1 r 7,! r 1 See Acc'8fhpanying Notes To Financial Statemer's. 9 t F M r DENTON COUNTY HISTORICAL MUSEUM r COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES FOR THE YEAR ENDED SEPTEMBER 30, 1989 Museum Director's Money Account Account Market Revenues: Hotel occupancy tax $39,223 Grants 9,934 Workstudy 2,044 "WOOF ` Donations 401 S 100 Giftshop 7,309 Interest 613 591 Workshop fees 477 S 172 User fees 105 Miscellaneous 327 Expenditures: i Director's salary 19,492 Educator's salary 7,962 Workstudy salaries 3,746 Security and maintenance 839 Collection management 759 325 Insurance 21209 Gift shop supplies 11653 46 i Grant Participation 61212 f Exhibit supplies 10616 517 i) Legal and accounting 600 Professional Training 576 Office supplies 184 j Payroll taxes 314 1 Computer Accessories 952 Education supplies 11321 400 Travel 155 Director's projects 15 18 Dues and subscriptions 183 Trustees' projects 250 ! Miscellaneous (125) 181 Docent/Volunteer program 63 71 Gift Shop Consignments 31188. 6 Excess (deficit) Revenues Over Expenditures 8,269 (1,392) 691 I Transfers - Net (31184) 11334 11850 Fund Balance, September 30, 1988 10,992 _ 223 919 Fund Balance, September 30, 1989 316,017 S 165 S 3.460 y See Accompanying Notes To Financial Statements. 10 s t Memorial Certificate Fund of Deposit Total 539,223 9,934 2,044 S 45 546 7,309 21 1,225 649 105 327 6W 6ff 19,492 7,962 3,746 ; 839 1,084 2,209 1,699 6,212 2,133 600 576 184 314 952 1,721 155 33 183 250 56 134 3 194- I 66 7,634 345 S 6,000 18,479_ S 411 5 6,000 526,113 t I 11 { 1 ~wl S DENTON COUNTY HISTORICAL MUSEUM p y COMBINZD STATEMENT OF REVENUES AND EXPENC;TURES FILE cOr y BODGET AND ACTUAL FOR THE YEX Eli?FD SEPTEMBER 30, 1989 Variance Favorable Budget Actual (Unfavorable) i Revenues: Hotel occupancy tax f 40,000 S 39,223 S (777) Grants 59000 90934 41934 0 Workstudy Donations 6,300 21044 (41256 3 Gfftshop 768 546 (222 j Interest 39000 7,309 40309 J Workshop fees 400 1 500 6225 49 824 j User fees 34 Miscellaneous 105 )0 i Total Revenues 1 640 V-6T 327 (1.313) Zxpenditures: Director's salary S 19,667 S 19,492 S 175 Educator's salary 8,987 8,566 421 Workstudy salaries 80400 39746 40654 Payroll taxes 11504 314 11190 Membership/subscriptions 190 183 7 Professional training 630 576 54 Gift shop 11760 19699 61 Computer accessories 10000 952 48 Legal/accounting 700 600 100 E Trustee's projects 250 { Education supplies 250 .p. 1,135 1,250 i onsul ts, projects 100 -0- 100 Insurance Exhibit supplies 21400 21209 191 3,0 2,1 gl Office supplies, equipment 190 1884 6 19 4 6 Collection management 11900 11084 816 ' Contingency Travel mileage 2'554 155 21000 395 Grants participation -0- 60212 (6,2 12) Docent/volunteer program 280 134 146 I Security and maintenance 1 ~ 1,500 839 661 661 Reserve, savings 1,200 -0- 11200 Directors account 250 33 217 Miscellaneous -0• 56 Gift shop consignments 3 194 (3.194 Total Expenditures 1-731 53#738 3-.'3413 See Accompanying Notes To Financial Statements, i 12 j 4 r i x. 'y yCYr• f P ~ . i GREATER DENTON ARTS COUNCIL OPERATING BUDGET 1990 - 1991 1. EARNED INCOME A. SALES i 1. Concesslons/Drinks 2. Sales Art Related Sales 1880 3. Miso. Merchandise 100 Sy RENTAL 1. Center for the Visual Arts 24,000 I 7. Miscellaneous 100 C. ADMISSION/FEES 1. Perform44nces/exhibitions 310p00 2. Classes/Norkshops 150 I I Service Fees Materialui Hard i Soft 90 1150 S. Materialsi Hard i Soft 1 5,00 f 6. CARA 2,000 Do FUNDRAISING INCOME 40000 EARNED INCOME TOTAL 42,250 I 111 1 f ~ I ~ ODAYYC 1990-9 Budget 7AMounci Presentation Page 1 of 6 1 I ~ i I r f 4r r r i k 11. i UNEARNED INCOME A. HOTEL/MOTEL REVENUE 52,0 0 (Theme funds are designated for administrative costs.) Be GOVT GRANTS/MONIES 1. TCA 4,370 2. Other 3,450 C. ORGANISATIONAL GRANTS 1. TAG 25,000 2. Other 2,000 D. FOUNDATIONS 6,000 Be CORPORATE DONATIONS/SPONSORSHIPS 1G,000 F. INDIVIDUAL GIFTS 500 G. MEMBERSHIP 1. Individual 14,000 2. Organisational 3 000 ' 3. eusinesa 41000 He INTEREST INCOME 1,200 I. REFUNDS 0 J. MISCELLANEOUS 0 F UNEARNED INCOME TOTAL ! ! 131,520 ii WTAL INCONB 173,270 I i r i ODDACC ]990-91 Budget AT Council Presentation Page 2 of 6 r If r r 1. ADMINISTRATIVE A. PERSONNEL 1. Salary full time 68,200 2. Salary (part time 6,000 3. FICA 5,676 4. Medical Insurance 71619 5. Retirement 1,500 6. Worker's Conyp 800 7. Mileage reimbursement 18000 9. Exec. Director's expense 500 9. Training/Career Development 400 B. CONTRACT LABOR 10000 C. VOLUNTEERS ' I Docent Program '00 z. Board/Volunteers 300 i D. CONFERENCE/TRAVEL 1,200 1 ADMINISTRATIVE TOTAL 94,495 (Projected Lalor revenue is designated for use in this category, specifically for salary expenditures.) i i , I 1 QDAC 1990-9I Budget 73Y 7/council Presentation Page 3 of 6 i i r 1 II. OPERATING A. OFFICE SUPPLIES B• RETAIL 1.400 1. Beverages 2. Merchandise 10000 C. TELEPHONE 0 D• COPIER SUPPLIES/SERVICE 2,600 E. POSTAGE 500 1r• BOOKSr SUBSCRIPTIONS 1,100 G. PROFESSIONAL 400 MEMBERSHIPS H. OFFICE EQUIPMENT MAINTENANCE 600 150 I. EQUIPMENT PURCHASE J. COMPUTER EXPENSE 100 250 1 L. INSURANCE M- AUDIT 91000 N• CHECKING/BANK CHARGES 1r?00 0. MISC. 100 +i 0 1 ' OPERATING TOTAL i 18,900 r I i 1 i GDAC 1990-91 Budget MIA council Presentation Page 1 of 6 1 III. FACILITIES A. VICTORIAN COTTAGE 1. Maintenance 900 'h 2. Furniture/Fixtures 250 B. CENTER FOR THE VISUAL ARTS 1. Buildin Repair/Maintenance 600 2. Janitorel/Building Supplies 1,200 3. Machinery/equipment 500 4. Furnishings/Fixtures 500 f S. Rental Security 1,200 f 6. Improvements 400 i` 7. Undeveloped Space 100 I 9. Deposit refund 7,300 C. CENTER FOR THE PERFORMING ARTS 0 D. GROUNDS AND PROPERTY I 1. Exte:'minator 600 2. Groundskeeping 2,100 3. Building Security 660 ' 4. Instruments 300 5. Misc. FACILITIES TOTAL 16,730 It N M _ i ~ j 1 ~a r 0 ~ i ~r I GDFAYyC 1990-91 Budget M1/9 until Presentation Page 5 of 6 Vf I 4 F« a y IV. PROGRAMS/SERVICES A• MEADOWS GALLERY 1. Meadows Exhibitions 3. Materials Harde& Soft 90 3'200 4. Materials Hard & Soft 91 5,300 5• Exhibition Supplies 2200 B. INFORMATIONAL 1. Newsletter 2. Informational Publications 1,000 11 C. EDUCATIONAL 1. Workshops/Classes 2• AIR Program 200 3. Texas Wildflowers 4. Other Educational Programs 2,800 D. COMMUNITY PROGRAMMING 1. Performing Arts Events 2. Outreach programs 2'500 3. Festival of Carols 4. Misc. 10500 E. ADVOCACY AND RECOGNITION j ~ 1. CAM 2• Advocacy 21000 F. GRANTS PROGRAM G. MEMBERSHIP 160000 r- , 1 Msc. shlp drive 2. Mirc xusbership 2 ~S0 H, FUNDRAISING EXPENSE ! 10500 l j PROGRAMS/SERVICES TOTAL I WrAL dXp3NSZS 42x950 173, 075 Summary Incomes 173,770 Expenses 173 075 Net, 1695 CGDAC 1990-91 Budget 733T15ou page 6of6 s a f ~ J- r. x GREATER DENTON ARTS COUNCIL FINANCIAL STATEMENTS AND INDEPENDENT AUDITORS' REPORT i JUNE 30, 1989 1 ! JJ~ 1 I 5 i . 1 f~, r x t w0 A E } i i E k 1 i I s I _ t ! 1 i I 1 f GREATER DENTON ARTS COUNCIL STATEMENT OF ASSETS, LIABILITIES AND FUND BALANCES JUNE5308A1989 General Fixed Building Assets Fund Fund Fund TOTAL j ASSETS Cash in banks S 21,423 S 21,423 li f Investments (Note 2) 60,272 $283,920 344,192 } Due from General Fund 13,600 13,600 ' f Fixed Assets (Note 3) $1,252,849 1,252,849 TOTAL ASSETS S 81,695 $297,520 $1,252,849 51,832,064 1 LIABILITIES AND FUND BALANCES Payroll tax liability (Note 4) S 974 $ 974 Due to Building Fund 139600 13,600 y. Fund Balances 67,121 $297,520 51,252,849 146ll,490 TOTAL LIABILITIES AND FUND BALANCES S 81,695 5297,520 $1,252,849 51,632,064 1 l The accompanying notes are an integral part of this statement. t i 2 f 1f ~ Ir r t ~ 1 I i +11 + ' I j I 1 L V, } V~ 1 r I 1 1 00t k Q ~ I "a GREATER DENTON ARTS COUNCIL r t STATEMENT OF ASSETS, LIABILITIES AND FUND BALANCES (CASH BASIS) JUNE 30, 1989 j Fixed General Building Assets Fund Fund Fund TOTAL ASSETS E r Cash in banks S 21,423 S 21,423 i 1 Investments Note 2 (Note 2) 60,272 $283,920 344,192 Due from General Fund 13,600 13,600 Fixed Assets (Note 3) SI,252,849 10252,849 ? + 1 a TOTAL ASSETS S 81,695 $297,520 $1,2521849 51,632,064 LIABILITIES AND FUND BALANCES Payroll tax liability (Note 4) S 974 S 974 Due to Building Fund 13,600 13,600 ~ 111 Fund Balances 67,121 $297,520 SI,252,849 11617,490 TOTAL LIABILITIES AND FUND BALANCES S 81,695 5297,520 51,252x849 51,632,064 j i I a • The accompanying notes are an integral part of this statement. 2 GREATER DENTON ARTS COUNCIL r,•. STATEMENT OF RECEIPTS, DISBURSEMENTS AND CHANGES r IN FUND BALANCES (CASH BASIS) FOR THE YEAR ENDED JUNE 30 1989 s ( Fixed ' General Building Assets Fund Fund Fund TOTAL Receipts: 1 Membership support - dues $ 22,548 S 22,548 Other contributions 5,706 S 6,530 12,236 Hotel/Motel tax 49,477 49t477 Grants 51,425 98,954 ( Rental of facilities 19,170 51,425 Program income 20,878 19,170 Fundraising 26,376 2,87 6 Commission on sale of art 11,035 266,316 Interest on investments 5,139 18,498 11,035 Other income 24,131 4,973 4,973 Total Receipts 216,72 75,005 -0- 29 , 3 Disbursements: Grants 269200 26,200 Program expense 310394 31,394 Fundraising 51766 5,766 Salaries and contract labor 65,808 65,806 ! Payroll tax 49390 4,390 Medical insurance 4,046 Travel and expensa account 11498 4'046 Membership and newsletter 2 275 1,498 5 Insurance 10,125 10,12 20125 i Janitorial expense 1,435 Building supplies 39927 1,485 3+927 4 Maintenance and repairs 2,953 Telephone 2,953 f Professional fees 2,747 2,100 21747 i Postage 1,,4467 6] 2,100 Office supplies 1,165 1,467 Dues and subscriptions 692 1,165 Advertising 709 692 ! Miscellaneous 709 2,305 2,05 f Purchase of fixed assets 12,541 12,541 Artist-in-Education Program 13 647 47 Total Disbursements "r§7;`~4a 3 i ~ fl GREATER DENTON ARTS COUNCI, STATEMENT OF RECEIPTS, OISSURSVE1,TS %ND CHANGES ! ' IN FUND BALANCES (CASH BASI'.,) • CONTINUEO e FOR THE YEAR ENDED JUNE 3OL 1989 • v Fixed Gener:;1 Building Assets Fund _ -7 u nd Fund TOTAL Excess Receipts over Disbursements S 19,487 $ 75,005 S 94,492 ( Fund Balances, July 1, 1988 47,634 222,515 $1,240,045 11510,194 + 12,804 12,804 } Investment in Fixed Assets 1 Fund Balances, June 30, 1989 5 67,121 $297,520 51,252,849 51,617,490_ i I i i , is I The accompanying notes are an integral part of this statement. 4 r 1. i [8]■} ~ 1 ~1 F1, Y Gk[ATER DENTON ARTS COUNCIL { NOTES TO FINANCIAL STATEMENTS r JUNE 30 1989 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The financial statements of the Greater Denton Arts Council (GDAC) have been prepared on the cash basis of accounting. Consequently, certain revenues are recognized when received rather than when earned, and certain expenses and purchases of assets are recognized when cash is disbursed rather than when the obligation is incurred. Fina;,;ial statements prepared on this basis of accounting are not intended to present financial position and results of operations in accordance with generally accepted accounting principles. The accounts of the Council are maintained in accordance with the principles of fund accounting This is the procedure by which resources for various purposes are classified for accounting and reporting purposes into funds established according to their nature and purposes. The assets and fund balances of the Council are reported in three self-balancing fund groups as follows: - General fund, representing the portion of resources available for support of operations; - Building fund, representing the portion of resources restricted for construction, improvements, and other facilities-related expenditures; - Fixed asset fund, accounting for the cost of all capital-related expenditures and major donated capital items. i f The financial statements of the Greater Denton Arts Council include the activity of The Arts Guild (TAG), a r:nber organization. An auction held i anrually by TAG provides the primary source of fundraising for the Arts C presentation In ouncil, Transactions between the two entities have been eliminated for is statements. transactions with h the basic financial separately activity o the A supplementary information section of this report. NOTE 2 - INVESTMENTS The Council's investments consist of muney market accounts and certificates { of deposit. The certificate; of deposit include the following: 1 i Amount Maturity Interest Rate $23,028 2-26-90 7.60% 5511207 9-26-89 9.50% $509000 11-12-89 8.40% 5509000 11-28-89 8.40% $500000 8-30-89 8.50% ` $500000 9-07-89 8,75% i i 5 } GREATER DENTON ARTS COUNCIL , NOTES TO FINANCIAL STATEMENTS-CONTINUED. JUNE 30, 1989 NOTE 3 - FIXED ASSETS { l Follo,ving is a summary of the Council's fixed assets: Buildings and improvements $ 843,382 Land 218,750 E Construction in progress 82,581 Furniture and equipment 45,665 Permanent art collection X62 465 i bi,[~c.tsd~ 1 I ~ 1 The cost of the buildings and improvements includes expenditures of the s Council to renovate the Center for the Visual Arts. This building currently houses an art gallery, rehearsal hall, reception hall and studios. The cost also includes the donation and renovation of the Victorian Cottage, which houses i the administrative offices. ; I The cost of the land represents the appraised value, as of January, 1983, of G land donated to the Council by Newton Rayzor. The Council owns a one-half { interest in a 35-acre tract of land located on Loop 288, The construction in progress represents architect fees and contractor fees for the J. N. Rayzor Center for the Performing Arts. The total construction cost is estimated to be in excess of $1,000,000. Completion of this protect is i f contingent upon the sale of the land described above. f The art collection is valued at the approximate market value of the donated items at the date they ware given. The collection consists primarily of works valued at 5600 or less. However, the collection also includes three sculptures donated to the Council by tie Meadows Foundation. These items comprise approxi- mately two-thirds of the value of ►he collection, Note 4 - PAYROLL TAX LIA31LITY This liability represents taxes withheld from salary checks issued before the end of the year. The tax liability representing the Council's tax expense for these checks is not included in this total, since the statements are presented on the E cash basis. The liability was paid subsequent to June, 1989. ! I NOTE 5 - COMMITMENTS E ' On September 1, 1981, the Council entered into a 25-year lease agreement with the City of Denton for two buildings. These buildings are the present Center for the Visual Arts and the future J. N, Rayzor Center for the Performing Arts. The Council pays a minimum of E1 a year for the use of the build nys, The City pays a portion of the operational expenses. t 6 4 N l S ~iyy,ry.i i ~mw~ ra F w;rW.~ t i r r a a ! r i ~ y i i { SUPPLEMENTARY INFORMATION = •s t I { k a~ 1 nxww~ l MEMBERS a3 MEMBERS AMERICAN INSTITITE OF 3 F.,,. TEXAS SOCIETY OF CER?IFIED PUBUC ACCOUNTANTS E CERTIFIEDPUBLICACOd4NTANTS HANKINS, POWERS, EASTUP, DEATON & TONN ' A Pr01estiOnel CQfPOF$llon CERTIFIED PUBLIC ACCOUNTANTS 902 NORTH LOCUST • P.O. BOX 977 DENTON, TEXAS 76202-0977 817.367-8567 ,Y } S i s INDEPENDENT AUDITORS' REPORT ON SUPPLEMENTARY INFORMATION , i' 1 TrRai I Board of Directors Greater Denton Arts Council ` Denton, Texas e I Our report on our audit of the basic financial statements of the Greater Denton Arts Council for the fiscal year ended June 30, 1989, appears on page 1. That audit was made for the purpose of forming an i state- whole. The pfor i and disbursements taken as a ment opinion of receipts basic purposes of additional analysis and is not a required part of the basic I financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion, is fairly stated in all material respects in relation to the basic financial statements taken as a whole. ! Hankins, Powers, Eastup, Deaton b Tonn A Professional Corporation Certified Public Accountants October 11, 1969 J J 1 , i I ! 8 I 1 I , 1 r r r ~ ~ r GREATER DENTON ARTS COUNCIL STATEMENT OF RECEIPTS AND DISBURSEMENTS: THE ARTS GUILD FOR THE YEAR ENDED JUNE 30, 1989 Receipts: Membership support - dues S 3,715 Other contributions 5,330 E Fundraising - auction 269376 Interest 2'862- i Total Receipts S 38,283 j I0 Disbursements: f Grants - GOAC 30,000 Fundraising - auction - security costs paid to GDAC 508 j Fundraising - auction - other 5,766 Membership and newsletter 395 i Professional fees 600 Postage 194 Advertising 709 Office supplies 48 Miscellaneous 39 Total Disbursements 38,259 Excess of Receipts over Disbursements S 24 I , E 1 j S See Report an Supplementary Information 9 i 0 N I[ L i { t U-11 I I I i f j I E ~ I f R { YJ~ I l i r• July 17, 1990 -§7- .3 op m CITY COUNCIL Ae s AGENDA ITEM TO: MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Lloyd V. Harrell, City Manager i SUBJ: CONSIDER A RESOLUTION OF THE CITY OF DENTON# TEXAS, EXPRESSING ITS INTENT TO CONTRACT TO PURCHASE FROM THE j UPPER TRINITY REGIONAL DISTRICT A PORTION OF THE RAW WATER 1 OBTAINED FROM THE SULPHUR RIVER BASIN BY THE DISTRICT BY CONTRACT WITH THE CITY OF COMMERCE AND PROVIDING FOR AN EFFECTIVE DATE, i ~ RECOMMENDATION: The Public Utilities Board, at their meeting of April 24, i I{ 1990, recommended to the City Council approval of subject I resolution and contract. SUMMARY/BACKGROUND: { On May 240 1990, the Council reviewed the Upper Water District (UTRWD)/City of Commerce Water Trinity Regional i requested additional information' regarding other alternatives and requirements for future raw water. On June 26th, the Council had a Work Session regarding this proposed raw water contract plus other issues relating to the UTRWD. SUMMARY OF DENTON'S 6UPPLIES, REQUIREMENTS AND ALTERNATIVES 1. Denton's existing raw water supplies are: Lake Lewisville 4.6 MGD Lake Ray Roberts 19.8 MGD TOTALS 2. For raw water supply planning, it is necessary to plan for drought weather conditions of 200 gallons per day per person which are considered to be 15% greater than Denton's present normal weather use of 165 to 175 GPD. 3. Denton presently has sufficient supplies for a population of 122,500 which would occur in 2013 with 2.51 per year growth or 2002 with 5% per year growth. Denton's growth has been i i ~f 1 w.rvt i } 6 3.5% between 1980 and 1990 which, if this growth continues, Denton will need additional raw water supplies in seventeen years or 2007. Considering that it takes 10 to 20 years to develop future raw water supplies, Denton needs to begin researching its alternatives. 4. Denton's Long-Term Raw Water Supply Alternatives are: a. Buy from Dallas Advantages: - Requires the least amount of effort on Denton's part. j j - Price will be Dallas' average rese:voir and pumping price. Dallas has supplies sufficient to 2030. Disadvantages: Dallas prices will increase substantially as they begin to install lines and pumping facilities to their remote reservoirs. - Dallas may not want to serve Denton's future requirements. i b. Sulphur River Basin j = Commerce Water Future George Parkhouse Reservoir j Advanta(Le i - Commerce Water is relatively cheap since land was pirchased several years ago and federal fund - interest rates are in thr 3t Lange. Commerce project would get Denton County involved 1 in the next phases of Sulphur River Basin I development. I The next major water project in North Texas will probably be the George Parkhouse Reservoir 11 which is near the present project. Disadvantages:- Denton will need to participate with others and coordination may be difficult, There will be legal challenges to the UTRWD gaining supplies from the sulphur River Basin. i - Investments in the legal challenges could be lost if UTRWD loses. 9 { f 1 Owl I ~l J Y, i c. Texoma Advantages: Very large supply of water - Fairly low cost Disadvantages: 1 Water quality is poor Dallas presently prohibits Denton from using j Texoma water 3 1 Cleanup of water quality would be expensive d. Re-Use of Wastewater Effluent (via recirculation to Laae Lewisville) Advantages: ~ i Least expensive alternative - Denton is in ideal location for recirculation/re-use. q~ Disadvantages.. i - State of Texas retains rights to wastewater effluent for reallocation to 'down river$ cities - Public perception may be negative 1 I DETAILS OF COOPER RESERVOIR WATER I 1. The Cooper Reservoir is owned by the Federal Government and is being constructed by the Corps of Engineers. The local sponsors and their share of the project are: I North Texas Municipal Water District 39.3 MGD City of Irving 39.3 MGD Sulphur River Municipal Water District 28.0 Commerce 11.7 sulphur Springs 13.2 Cooper 3.1 2. The City of Commerce and UTRWD have entered into agreement whereby the City of Commerce has agreed to sell their 11.7 MCD share to the UTRWD for a period of 50 years for a $50,000 upfront payment$ plus assume Commerce's position with respect to all Sulphur River Municipal Water District and Corps of Engineers payments plus a 5% administrative fee, j i y i ILK I , l e 3. The estimated 1991 UTRWD budget is: c Payment to Commerce Payment to Corps $50,000 Legal Fees 63,201 Engineering Feasibility Study 50,000 Total 86,759 $230pOa 4. UTRWD's Anticipated source of funds for this estimated budget is Denton (33-1/31) Lewisville (33-1/321 $83,325 Highland Village (16-1/61 33,325 DFWD #1 (16-1/61) 41,663 Total 41 663 ' $ 2ia;aa6 5. The distribution of the 11.7 MGD of raw water from this project is: Denton 2.0 MGD i Lewisville 2.0 MGD I Highland Village 1.0 MGD DFWD #1 1.0 MGD UTRWD (others) 5.7 MGD Total 1167 M D F Advantages: i 1 - Water is relatively low cost Will provide water for 10,000 people Will give Denton an opportunity to develop a presence in other regional water sources Disadvantages: j a - Will be legal battles - NTMWD would like to retain water R f - Other Sulphur River cities may want water - Texas Water Commission must authorize transfer iE Benton does not Pacticipate, other Denton County cities will assume Denton's share If successful, UTRWD will reimburse $42,000 i If unsuccessful, Denton will not recoup $83x325 I a 1 i I i 1 a FISCAL IMPACT: Cost $83,325 Source of Funds: Water Department Budget PROGRAMS, GROUPS OR DEPARTMENTS AFFECTED: Denton Municipal Utilities, City of Denton, Water customers, Upper Trinity Regional Water District, Legal Department, City I ouncil, City of Commerce. Respect ly submitted, LToy arre , y ager l U 4 Prepared/Approved by: j i i R. E. Nelson, Executive Director Utility Administration Department Exhibit A Resolution B Contract C Minutes of PUB Meeting of 4/24/90 i ~ I i r 67540:1-5 1 n,r~ A Uruff~..~~ Mtaatial !or fvrekaN of Pater pros City of Coaurte to Cospor ~rvoic Me W rd oslta =ties M9rvataably 70 Mi1es 4st of Damao 1. tram buil parties tontracted with tha Corps of &I team (CW) is I%$ ~ Cooper losorrolr a tha Sulphur S1ver. a. Month ?ea" Municipal Yatar oistrict, b. City of Irvial, a. Sulphur liver Municipal ttater oistulot. 2. The Sulphur liwr *mieipal Yates District is aaapoosd of i a. City of cammarce. b. city of Sulphur Sprays, a. City of Cooper. 3. Thu a►prosiaato r1shts bold by each party ara$ AMU M1lS~ 39.31 sld 39.31 Comm 11672 &dpbw Sprit's 13. is 4 3.12 "d 1~aN c• Isewsa of delay is aeaplation of the project, the City of Caearco ads altomativu arranpsssts for a wear supply out of Lahr ?wa- Sari. Commerat astioipta so OW for the vats: is the foetsooablo futwes thareforo, they but L"ioatsd r lstesest is otllly all or a pe"Iis st t" vatsr'aadsr tarn that alloy tban sows too UN wtat L this !tier". S. Sward d em"ioas about the vatar haw takaa •1aa bserias tha City of Comm ad the nppor Trinity IMsiospsl Yatsi Ltharity, Ins. alrt MwraMr if, 11SS. ?bs City of Craarat has rotated a "mthly tyissar to assist tar is !idly a baTsr. d faaeiaa f othw tkm Mft slat bwo bona aostaatod. c !ap 2 Potential for Purahass of Water + January lt. 190! 6. The project hu a favorable latereat rats Mesa then 4;) ceemitted is the COIL contract. It is anticipated that the federal Se"TW 'z will boner the interest rats upon coayletton of the project, orbs- duled foe 1991. 7. Wad an Corps of Beginners estimates provided to the city of cm- sense the cesto imeludias annual debt servia ad ON espanse far its 11.72 ash yield, will bee ~x L.hZalOi _ slim sal. Years 1 to 10 63.2 1 10.019 Years 11 to 30 2350625 0.060 Years 31 to 60 1920345 0."S Tb&" coati an for raw water is the reservoir and do net laslwde pusVMS# treseai04ioo or treatn t. 1'Ueas cats ors eubJeet to char" based as actual costs for the project. 4. lL Beard of VDW is of the *piston that segUattlen of this voter ressurea for Osatia County to consistent with Um enter plea sod IS is the best interest cf all partisipents is the Miessl system. powlatiaas with Canneres an underway to determisa if a seatuelly beneficial agreement an be made. 9. If on agreement to shams this wear am be owtisteds otber adios will now to fellow. a. Bveluste alternatives for transporting the vet" to Denton County. , i b. ob"" oemsitsemts tram one of men entities is Denton County to psenatee payment few the water and to pertiaipate with mm is arrangements few transportation and me. 10. The !twat payment far tba water will be dun uupon amplstion of the p"J"t• mebekled for 1N1. I f 1 I I ,M1 F I I. it t t .00 0ow- t I I Y M I ' i i 4"40 (nO~aK 40 *"If "lona- o M•f~iaw• ft/yf ~AMIMO ~ A~~ihnl ` il•iiQM•H/r ii1AN M•M! _ l 1 lt~t w-A ! IYtNT j A« i ' i i I~ S ~ C00'!N IltftllV01 A I j j~ ALLOCATION OF WATER! RIOHU t i N t t 1 3 i . a r EXCERPT OF PUS MINUTES OF 5/14/90 s P 3. TRECONSIDER A EXAS# EXPRESSING SOITSTINTENT FTOTCONTRACT TOFPURCHASE FROM THE UPPER TRINITY REGIONAL WATER DISTRICT A PORTION OF THE RAW WATER OBTAINED FROM THE SULPHUR COMMERCE THE DISTRICT CONTRACT TEFWITH THE FECTIVE CITY RIVER OF BASIN BY DATE. Nelson introduced this item explaining that some and ~r attentiiontem back to for additional coats have come to his this this reason, staff wanted to ring t t in the contract the Board. There is a provision water here then that if it becomes impossible to g the contract is null and void. Our dollar loss 1991Debudget onef-third this $250pOO represents UTRWD'a which could share b of $83,000 project. LaPorte asked if the $63,000 Corps of Engineers' fee the if we own that asked for next eyears. Ho xplained also that water . Nelson Corps of Engineers' fee is $63,000 per year for the next 10 years and that the UTRWD will own the water, but Denton will have rights to 2 MGD from UTRWD. LaPorte inquired as to Denton's share. welsre explained why paying for 33%? LaPorte indicated edc ncern that paying getting 1/6t and having only ~commented that if Denton waits one Denton vote. . Thompson p much; we need the water, then the for five years city will pay Nelson advised that we have enough water for twenty years. What staff is working on here is an opportunity to begin the development of a relationship to get in on the east Texas water, there will be another dev side and that is the one reservoir de Cooper is veloped side e by by we will want to be a part of. LaPorte asked if the Commerce water will be cheaper M relative to water we will have five years from now. now costcheaper Dallasawater is Roberts now. c and be advised thetsamewill Dallas water is 40-45 cents/1000 gals now and will be 75 cents-$1.00/1000 gals. In the future. LaPorte asked if the TWC will say Denton can't have there awaterny because others may need it, "You , say t hi but is the is future the reservoir in the will get uchance we may lose the water later on?" I 1 ~t I todvbeedaddthere are ressed# legalCdissuess political need Nelson issues, etc. Nelson then reviewed the proposed contract, costs, and related issues and alternatives. After general the discussion, ThompROn osed acomotion ntracttknowingmthetthis resolution and prop price has been increased but in the future there should be placed into the contract a provision to allow for the return of the $101/6ththattthec its of Denton will be paying only involved. second by Laney. Disc_ urns j Laney emphasized thatdidenot want this ageno be I become an agency that "sub]ecl." to. Chew indicated concerns cashreandwhe can ~ representation, ` see a lot of problems. { ion i Harrell commented the Board should add will repaysthe when the contract is signed that they $49,0000 He stated there will be a lot of hurdles before we have water, b called eFdo attend PUD meetings. the then C be appointed for the vote. Vote Pour ayes, one nay (Chew), motion carried. I I~ i ~ Ole- r\ yep{* ~ ~ II S 1 CITY COUNCIL •rl~ ' t i i i I I I ~ I f a of of ` o ~ s i C + r ~ ~ N S S it r co i s I ' All ~N~ 1 I 4 Wall ~ r 1 r K+16' i i .SS30,0, rn. ~ ' Ir # i CITY COUNCIL WORK SESSION July 17, 1990 r~ SUHJECTs Interim Watert DiBetween strict, City of Denton and the Upper Trinity Regional h i SUMMARYs one of the purposes of the creation of the Upper Trinity Regional Water District (UTRWD) is to provide wholesale wastewater treatment services to communities in the Denton County region. This proposed contract provides for a single standardized contract for the treatment services that the UTRWD can utilize to provide wastewater treatment services to certain Denton county communities. 1 The City of Argyle desires to have such services from the { UTRWD. Argyle has, in the past, requested such services from the City of Denton, but the City's position has been to ` direct such requests to the UTRWD. The City of Denton did f enter into a temporary wastewater treatment agreement with Argyle on 12/5/89 wherein Denton agrees to treat wastewater that the City of Argyle delivers via truck to Denton's wastewater treatment plant. This is wastewater from the new school in Argyle. Argyle plans to extend a gravity sewer ` line from Argyle to Denton's Hickory Creek interceptor sewer line near the intersection of Country Club Road and Hickory Creek Road. Argyle is presently reviewing a contract with the UTRWD that provides that service via this proposed contract with the City of Denton. The main points of this contract arcs 1. It is a standard contract that will be applicable for UTRWD's use to serve Denton County area cities Krum where ~sewerllines Corral be extended to Denton's trunk sewer system. 2. It makes available only excess capacity in Denton's system and sets aside a minimum of 300,000 gallons per day of capacity. 3. It is an interim contract only and agrees to provide joint planning, funding and ownership with UTRWD in future wastewater plant expansion or development. 4. Requires addition of written any customersato UTRWD's e system. to ad ' 5. Denton may terminate the agreement if, after giving UTRWD one year of notice, UTRWD fails to enter into a joint ownership agreement. I 1 f y f t~ 1 6. UTRWD wi?: be required to adhere to Denton's pretreatme=.; regulations and criteria. 7. Denton offers to provide pretreatment administration, inspection, laboratory testing and analysis services for customers of UTRWD under separate contract that will fully compensate Denton for costs of such servicei, if UTRWD or its customers do not have such services available. 8. Rates shall be based on a methodology acceptable to the Texas Water Commission and will generally follow the "Utility" method of rate making. (This is in contrast to Denton's "cash" methodology.) Rates shall include operation and maintenance expense, depreciating return on investment on applicable rate base at a rate equal to Denton's imbedded interest on outstanding wastewater revenue bonds plus 1.5%, plus any other reasonable expenses of the wastewater system. 9. Denton will notify UTRWD ninety (90) days prior to onacting amendmnnta to the rate. 10. Term of the contract will be from date of consummating the agreement to December 31, 1999. j I R4xpectarrlyt Lell, City r+ Prepared bye R.B. Nelson, Executive Director J Department of Utilities Exhibit is interim Wastewatei Traatment Services Contract City of Denton/UTRWD i j i' DD d I9"RIX MASTSMATEA TRAATXSNT aERVICEa CONTRACT EETMEEN TES CITY OF DENTONt TEXAS AND TES UPPIR TRINITY RSOIOWRL MATER DI&TRICT a Thin Agreement is made between the tipper Trinity Regional A, Water District (the District), a conservation and reclamation district created pursuant to Article XVI, Section 89 of the Constitution of the State of Texas, and the City of Denton (Denton), a municipal corporation of the State of Texas. I I Raci%als The District proposes to develop a regional wastewater systep i in the Denton County area and proposes to enter into contracts with entities (Participating Members) to provide regional wastewater ! I services to those entities. Denton owns and operates a wastewater i collection, treatment, and disposal system in Denton County, Texas, and the District desires to utilize the excess capacity of the Denton system for the collection# treatment, and disposal of the j I Members' wastewater, j The "Denton County Mater and Wastewater Study-Regional !taster Plan for the Year 2010", recommends that certain portions of Denton i County be provided regional wholesale wastewater service through the Denton wastewater system. Denton has agreed to provide wastewater services for the District on an interim basis, with the expectAtion and on the condition th :t the District will in the future enter into another contrast with Denton to provide for the joint planning, funding, and ownership of additional wastewater J 1 f 1 r` r„ I collection and treatment facilities to serve the future wastewater requirements of both the District and Denton. ~SIIL In consideration of the recitals and the mutual promises of eaoh, the District and Denton agree as followst t AA'lICL1 I OpFrRAL l.i. Definitions. ~ f 1 "Major Industrial/Commercial User" shall mean any user of • Participating Member's wastewater system than . ^1 (a) discharges 50,000 gallons or more of wastewater per _«a average work days 3 (b) is regulated by the CategoriaA Pretreatment Stan- dardst or (a) is found by Denton to discharge wastewater which can cause deterioration of the sewer system facilities or is detrimental to the bicloyicai proctrs of the treatment. plant. i "Participating Member" or "Member" shall mean any entity that 1 contracts with the District to provide wastewater treatment and 1 disposal services, all or part of which are to be provided by Denton under this Agreement. PAGE 9 j i R I ,l 1 I h 1,N J A S, r ,Pretreatment Service Program" moans' (1) wastewater treatment by a major industrial/ commercial user before it is discharged into a public sewage system when necessary to comply with Yoft ral or State laws or regulations' (2) The monitoring, testing, and inspection of a user's wastewater discharges to insure the discharges do not violate Federal, State, or local laws or regulations regarding wastewater discharges or cause Denton to be in violation of any required wastewater, operating, treat went, or discharge permitsl and (3) ordinances, rules, or regulations imposed by a Member with lawful regulatory authority over all persons discharging wastewater into a Member's system, that provide penalties, remedies, or other enforcement mechanisms to insure compliance with state and federal laws and regulations regarding wastewater discharges. l "Point of Entry" means the location or locations where wastewater ores tha•Distriot is delivered to the Denton system, as shown in Exhibit s. "Servicc area" means the land area served with wastewater collection facilities by any Participating Member of the District whose wastewater is to be received by Denton under this Agreement, "SUCH or "Sewer Use Ordinance" means Ordinance No. 62-3t, as ` enacted by the City Council of Denton, as amended, and codified as i PAGE 3 1 1 1 t P 1 I Article VIII of chapter 25 of Denton's Coda of ordinances, providing for the regulation of wastewater discharges into the Denton system. "wastewater System" or "System" means any property, equipment, or facilities used for receiving, transporting, treating or disposing of wastewater. 1.2. Ashibits. All exhibits attached to this Agreement are true and correct copies of the originals and are incorporated herein for all purposes. ARTICLA II NASTINATAR SARVICAS TO AA PROVIDAD 2.1. General. The District shall deliver and discharge wastewater into the Denton wastewater system and Denton shall transport, treat, and dispose of the wastewater received from the District, in accordance with this Agreement. 2.2. Prior MeWer ApproVal. The District shall not allow or cause wastewater from a Participating Member to be discharged into the Denton system without first obtaining the written approval from the Executive Director of Utilities. The Director's approval shall r be given it; in the judgment of the Director, the discharge of the Member's wastewater into the Denton System would not violate any provision of this Agreement. The Director's written approval shall be limited to the cities of Corinth, Argyle, Corral City, Hickory Creek and Krum, which are or may become Participating Members of PAGE 4 I i 1 the District. 2.3. Services Limited to Excess Capacity. (a) The wastewater services provided by Denton to the District shall be solely from the excess wastewater collection and treatment i capacity of the Denton system, as determined from time-to-time by Denton. A minimum of 3000000 gallons per day shall be made available to the district from the excess capacity of the Denton system. By written amendment of this Agreement, a new minimum gallons per day allocation of wastewater treatment capacity may be I made available to the District by Denton. Ij (b) As the wastewater collection and treatment demands of the Denton system increase, Denton will be required to either make use + of the excess capacity being allocated to the District under this Agreement, or construct additional wastewater treatment facilities. However, Denton may not be able to afford to construct sufficient wastewater facilities to meet the future wastewater requirements of both Denton and the District unless the District enters into a contract with Denton to provide for the joint planning, funding, J and ownership of additional wastewater collection and treatment facilities. (o) This Agreement, therefore, contemplates that continued performance of the collection and treatment of wastewater by Denton for the District throughout the term of this Agreement is based upon the expectation and condition that the parties will enter into a separate contract to provide for the cost of additional waste- PAGE 5 , I~ rer.•r 'h r water collection and treatment facilities to meet the future wastewater needs of both parties. (d) if, at any time during this Agreement, Denton determines that it will need the excess wastewater collection or treatment r capacity allocated to the District to serve the requirements of the Denton system or proposes to review or accept engineering proposals for the construction of additional wastewater treatment facilities, Denton shall give written notice to the District. t (e) It, within one year alter the data the written notice is ' sent by Denton to the District, the parties fail to enter into { separate contract for the planning, funding, and ownership o?f additional wastewater treatment facilities as contemplated in this Xgreement, Denton may terminate this Agreement at any time after two years from the date the notice was sent, by giving the District a notice of termination at least one year prior to the termination f date specified in the notice of termination. est for increased Capacity. 2.4. District s tequ (a) if, prior to the time Denton gives notice under i section 1.3, the District determines that it needs more than the minimum 1000000 gallons per day allocated to the District under section 2.3, the District shall give Denton written notice specifying the new minimua+ gallons par day allocation being requested., (b) if, within one year alter the date the written notice VA is sent by the District to Denton, the parties fail to enter into 4 } i PAGE 6 . ,aa ~1 l' t I 6 n, 7 r i ! I a separate contract for the planning, funding, and ownership of i additional wastewater treatment facilities as contemplated in this i Agreement or Denton fails to agree to a new minimum gallon per toy/ i allocation ab requested by the District by amendment of this Contract, the District may terminate this Agreement at any time E after two years from the data the notice was sent, by giving Denton notice of termination at least one year prior to the termination date specified in the notice of termination. ARTICLI III ! l XASTRR PLAY MW INTANPORY ~ E 3.1. Piaster Plans. The District shall provide Denton a written ? master plan, prepared by a registered professional engineer, for j each participating Member, containing the information required in i Exhibit A, before the wastewater of the Participating Member is I discharged into the Denton system. 3.2. updates. An updated master plan for each Participating Member shall be submitted to Denton within five years of the date the Member begins wastewater discharges into the Denton system. 3.3. Plaaeal Iuveatery, The District shall provide to Denton in writing by rebruary 1 of each year, as to each Participating Member, the followings (a) The number of domestic users being served under this Agreements (b) The number of industrial/commercial users being served ,J PACE 7 p!i a E r ♦r *•4 i 4 M under this Agreement; and (c) The name and address of each major industrial/ commercial user being served under this Agreement. AATICL= IV PACILITIIS AND POINT OF EMY 4.1. District to Provide Facilities and Property. The District shall provide all lines, lift stations, and associated facilities and shall acquire all property interests, licenws, and persits { that are necessary to collect and transport wastewater from *so Participating Member to the Denton system. 4.2. Facilities Within Denton. Any lines and facilities k~ constructed by or for the District within the corporate limits of Denton shall become the property of Denton when approved and accepted by Denton in writing. All property interests required for i E tte facilities shall be acquired in the name of Denton or assigned to Denton. Any wastewater facilities required to be constructed by the District which are to become the property of Denton shall J comply with Denton's ordinances and specifications. 4.3. District to Conroy to Point of tntry. It shall be the J sole responsibility of the District to convey and deliver the wastewater from each Participating Member to the Point or Points of Entry approved by Denton and designated in Exhibit a. A Point of Entry may be changed, or additional Points of Entry added upon the approval of Denton, which shall be indicated by amendment of PA-32 a i' i r t I Exhibit 8, signed by the agents of the both parties. The District shall pay for any change in the location of a Point of Entry, it the change was requested by the District. 4.4. Control Kamboles. The District shall construct, install, w~ and maintain for each Point of Entry a control manhole to allow Denton to monitor the wastewater received from the District. The control manholes shall be located and constructed in accordance with specifications approved by Denton, so as to allow Denton to have unrestricted access at all reasonable times. The control manholes shall be owned, maintained and repaired by the District= ARTICLE V ! XMRlllo 5.1. Installation. The District agrees to furnish and install or cause to be furnished and installed at its own expense at each Point of Entry, the necessary equipment and devices, as approved by r Dent on, for measuring all wastewater to be discharged by the District into Denton$@ system. Denton may approve alternative metering locations it metering facilities cannot be located at each j point of entry because of engineering applications. 5.2. ownership. All the wastewater meters and associated equipment shall become and remain the property of Denton upon installation and acceptance by Denton and shall thereafter be operated, maintained, and repaired by Denton. PAGE 9 i i ~ i J rlr ~ ~ y P 7 ' 1 i 5.3. Inapeetiom and Reading. The District shall have access to the metering equipment at all reasonable times for inspection, but the roadinq, calibration, and adjustment shall be dons only be employees of Denton. If a District inspection determines that a meter is not functioning properly, it shall notify Denton within 40 hours of the determination. i 5.4. Calibration. Denton shall calibrate each meter a minimum of twice a year unless requested in writing by the District to calibrate more frequently. If the District requests Denton to calibrate a Point of Entry motor more often than twice a year arf Denton finds the percentage of inaccuracy to be five percent of less, the District agrees to pay for the coat of the calibration. 1 ARTICLE VI r R=BULATION or wASTMTIR CRARAMRISTICI 611. Dentenom sewer use Ordinamce. Denton must receive, treat, and discharge wastewater in accordance with Federal and 1 State laws and applicable regulations imposed by Federal and State agencies. To insure compliance with these laws and regulations, Denton has enacted a Sewer Use ordinance or "SUO," a copy of which is attached hereto as Exhibit C. To properly regulate the wastewater discharges received by Denton from the District, the following provisions of the SUO shall apply to this Agreemento Sec. 25-112. Definitions. Sec. 25-133. Administration. PAGE 10 1 1 i a.F Ir t Sec. 25-196. Determining the Character and Concentration of Wastewater. Sec. 25-160. Discharge Prohibitions. Sec. 25-161. Hazardous Metals or Toxic Substances. i Sao, 25-162. Discharge of Waters Not Containing sewage. 6.2. application and Interpretation of $00 provisions. The provisions of the SUO applied to this Agreement shall be inter- j prated to apply as followsi (a) A "prohibited" or "unlawful" wastewater discharge shall mean that the District is contractually prod hibited from making such a discharge into the Denton system. (b) Any provision which relates to or requires a discharge permit, shall be interpreted to apply to the District and its discharges without regard to a permit. w (c) "Major Industrial/commercial User" as defined in f section 25-132, shall have the meaning as defined in this Agreement. 613 Ameaamemts to too. r 1 1 1 (a) The parties recognise that federal and state laws and regulations concerning wastewater treatment and discharges may periodically change during the term of this Agreement, requiring revisions in the SUO. It is the intent of this Agreement that the SUO be reviewed periodically by Denton and revised in accordance J with the latest laws and regulations of federal and state agencies } w PAGE 11 1 1 I r r 1 i having jurisdiction over wastewater treatment and discharges. (b) Denton shall give written notice to the District at least 90 days prior to the effective date of any amendment of the i I SUO that amends a provision of the SUO that applies to this f Agreement or that adds a new provision to the SUO that Denton is required to apply to wastewater received by Denton under this Agreement, The District shall be responsible for giving notice of the proposed amendment to any of its Participating Members affected by the amendment. Upon the effective date of the amendment to the ! SUO, it shall be considered an amendment to this Agreement anf ` shall be attached to Exhibit C. showing the amendment made: Failure of Denton to give the notice required herein shall not, however, relieve the District or any Participating Member from the responsibility of complying with the amendment as of the date it becomes elteotive, f 6.4. Member's Pretreatuemt service Program. (a) The parties recognize and acknowledge that for Denton to properly treat and dispose of the wastewater received under this Agreement, it will be necessary for major industrial/commeroial i users of a Participating Membtets system that will be discharging its wastewater into the Denton system to have an established pretreatment service program in order to satisfy the requirements of State and Federal laws and regulations and the requirements and conditions of Denton's wastewater permits. PAGE 1Z { eel- (b) The Executive Director of Utilities shall not give the written approval required by this Agreement to serve a Participating Member if the Member has any major industrial/ commercial customer which requires wastewater pretreatment until the Member has established a satisfactory pretreatment service program. (c) Participating Member may establish its own pretreat- ment service program or contract with another party to provide for all or part of the required program for the Member. If the Member establishes its own program, it must be approved by the RnvirorW mental Protection Agency, or its successor agenoy. If all or part 1 of a pretreatment service program is to be provided to the Portici- j pating Member by an entity other than Denton, the pretreatment oar- vice program must be approved by Denton as a condition to beginning j and continuing the discharge of any wastewater into any system that I will be received by the Denton system. + (d) If requested by the District, Denton will contract with the District to develop and administer pretreatment service for any Participatinq Member. i f G.S. notice of Violation. The Executive Director of Utilities l . l 1 shall sand written notice to the District if he determines that a Member is failing to provide a satisfactory pretreatment program or i a discharge by the District is in violation of the BUD or this i Agreement. The notice shall contain the followings y (1) the nature and description of the violation) PAGE 13 j 'v T WIMN y'■} .l vsvs y~ ~f t G N t r r (T) the provision of the SUO or, of this Agreement violated) (3) the corrective action that must be taken) and (4) the time in which the corrective action must be taken. Denton and the District shall cooperate to determine the source of any wastewater discharge violation and agree to cooperate in remedying the violation, but the District shall be responsible for insuring that the violation is properly and timely corrected. The District's failure to have the violation corrected in the time j specified shall be a breach of this Agreement for which Denton may terminate this Agreement. The District a roes to g pay Denton the costs Denton incurs in the investigation of any wastewater discharge violation. ARTICLE VII I RATES AIM BILLI3M 7.1. Applicable Rate. The District shall pay Denton for the metered wastewater received by the Denton system at the rats established by the applicable Rate Schedule approved by ordinance of the City Council of Denton. The initial Rate Schedule is shown in Exhibit D. The rate charged the District shall always be just and roasonable, without unlawful discrimination, and consistent in application to the class and type of service provided the District V under this Contract. The rate charged the District shall be developed in accordance with the methodology used or approved by PAGE 14 ' E frf .r. e i I the Texas Water commission and shall include the cost of operation and maintenance, depreciation, a return on the applicable rata base equal to the interest on outstanding wastewater system revenue bonds, plus one and a half percent interest (1.51), and other reasonable expenses. The District shall have access to all data i used to calculate the rate charged and the District may review and i comment ci, any proposed rate changes. 7.2. Amendment of Rate. The rate charged the District shall increase or decrease in accordance with any rTeendment to the Rate Schedule applicable to the District, as approved by ordinance 44 the City Council of Denton. At least ninety (90) days prior to the effective date of any proposed amendment of the rate charged to District, Denton shall send written notice of the proposed rate 1 amendment to the District. If Denton fails to give written notice rt least ninety (90) days prior to the effective data of the amended rate, the amended rate shall become effective, as it applies to the District, on the ninety-first (91) day after the written notice is sent, Upon amendment of the applicable Rate Schedule, Exhibit D shall be amended by attaching a copy of the i amended Rate Schedule, 7.3 Billing and !anent. (a) Denton shall bill and the District shall pay for the wastewater services provided for in this Contract, in accordance with the procedures and requirements of the applicable Rate schedule and ordinances of Denton, except as otherwise provided in PAGE 13 f iy 7 w,. i w A this Agreement. (b) Denton shall bill the District monthly for the ser- vices pro7ided and the District shall pay the bill within thirty days of the data of mailing. (c) If the District disputes the amount of any bill, it shall still pay the bill. If the parties agree or a court decides that the District was incorrectly billed, Denton shall credit that amount to the District on the next monthly bill or bills. I 7.4 Corrections in Billing. 1 (a) If a meter completoly fails or the percentage of i inaccuracy of any mater is in excess of five percent, the amount billed to the District shall be corrected for a period of time } extending back to the time when the failure or inaccuracy begcn, if known, but if not, then for a period extending back to the date of the last calibration or six (6) months, whichever is less. (b) In the case where a meter is determined t~3 be reading inaccurately by more than five percent, a correction to the billing shall be made as follows? 1 (i) Take the number of gallons measured by the meter E since the, last calibration or six months, whichever is i I lase? (2) Multiply that amount by the percentage of inaccuracy to obtain the total number of gallons not properly registered; (3) Multiply the gallons by the applicable rate at the 1 PAGE 16 { { l f I"F r time of the inaccuracy to get the amount to be debited or credited, as appropriate, (c) In the case where a meter completely fails, a correction shall be made by using the average of the gallons of wastwater billed for the prior three months to obtain a daily average, which shall be applied to the days for which the meter was not working. (d) Any adjustments in billing provided in this section, whether a credit or debit, may be satisfied immediately or made in equal installments over the time equal to the time for which th~ failure or inaccuracy wai+ calculated. ARTICLI YIII ' MISCILLAMON I I 8,1. Term. This Agreement shall become effective beginning on k 1990, and terminate on December 31, 1999. 9.2, Motiess. Any notice required under this Agreement shall i be in writing and sent by certified mail, return receipt requestsd, postage prepaid and addressed as followai Notice to Dentont Notice to the Districts i Executive Director of Utilities General Manager j Utilities. Administration Upper Trinity Regional Water 215 E. McKinney Strsst District Denton, Tx 76201 P.O. Drawer 30S ~ 396 W. Main, suits #102 Uwisville, Tx 75067 E \J PAGE 17 # a• T ..{d :red`. M?:R p+ I .y~~4r SNOW] 3 Y fr , . 8.3. Termination. (a) &@medies upon Default. This Agreement is not intended to specify an exclusive remedy for any defattilt, but all such other remedies (other than termination) existing at law or in equity may yam be availed of by either party and ob-1 1 be cumulative. Recognising, however, that the failure of either party to perform cannot be adequately compensated in money damages alone, both parties agree that in the event of any default on its part, the other shall have available to it the equitable remedy of mandamus and specific performance in addition to any other legal or equitable remedies (other than termination) which may be available. The remedy of termination for default precluded by this paragraph does not include and does not prohibit Denton from terminating this Agreement in accordance with.seotion 2.7► or for failure to remedy a violation under section 6.4 or 6.5. 3 (b) No Waivers The failure of either Marty to exercise any i right of termination or their failure to seek enforcement or performance of any provision at any time, shall not be construed to be a waiver of the performance of any provision, or the waiver of the right of either pasty to exercise its right of termination, or to seek enforcement or performance of any provision of this Contract. i (c) Payments Due. The termination of this Contract shall not release tha District from its obligation to make payments for services rendered under this Contract prior to the date of i PACK 11 1 ti x termination. 8.4 Force Majeure. (a) If by reason of "force majeure", either party is unable to perform any obligation of this Contract, it shall give notice of tho force majeure to the other party in writing within I~ ten days of the occurrence relied upon. The obligation of the party giving the notice, to the extent and for the period of time affected by the force majeure, shall be suspended. The party giving notice shall endeavor to remove or overcome the inability with all reasonable effort. In no case, however, shall t District's obligation to make payments for wastewater alrea delivered to Denton be suspended. (b) "Force Majeuro" shall mean acts of Cod, landslides, lightning, earthquakes, hurricanes, storms, floods, or other natural 'occurrences I strikes, lockouts, insurrections, riots, wars, ; or other civil or industrial disturbancest orders of any kind of the Federal or state government or of any civil or military authorityt explosions, fires, breakage or accidents to machinery, lines, or equipment, or the failure of the system or water supply systemt or any other cause not reasonably within the control of the party claiming the disability. + at$# Liability and indmaL ficatiem. (a) Liability for damages arising from the reception, transportation, delivery and disposal of all wastewater covered by this Contract shall, as between the parties, remain with the PAGE 19 i ~ owl Fi f District until delivered into the Denton system at the Point of Entry. (b) The District agrees to hold harmless and defend Denton, its officers and employees, from any claims for injuries, damages or losses that arise from any act, omission or negligence of the District, its officers or employees, arising from the performance of this Agreement. Denton agrees to hold harmlese and defend the District, its officers and employees, from any claims for injuries, damages or losses that arias from any act, omission or negligence of Denton, its officers or employees, arising frdk I j the performance of this Agreement. i 8.6. subject to LawS Mad RU-Niations. The Agreement is made ' and shall be subject to the lams of the United states and the state of Texas and all applicable regulations or rules of any regulatory C authority having jurisdiction of V subject matter of this ~ Agreement. 0,7, awerabilitY, if any provision of this Contract is by any j ~ court held to be illegal or in conflict with any law or regulation, j 1 the validity of the remaining provisions of this Contract shall not be affected, and the rights and obligations of the parties shall be i construed and enforced as if the Contract did not contain the particular provision held to be invalid. s.8. Assigameat. Neither party shall assign nor transfer in i whole or in part the rights and privileges granted in this Contract f ` without first obtaining the written consent of the other. PAOZ ZO 1 a V d i a f 8.9. satire Agreement. This Contract embodies the whole agree- ment of the parties. There are no promises, terms, conditions, or r obligations other than those contained herein. This Contract, shall j supersede all previous communications, representations, or agree- mental either verbal or written, between the parties, and all modifications of this Contract shall be in writing and approved by both parties. 8.10. eeadings. All headings in this Contract are used for convenience only and are not intended to Wine or to limit the II~ scope of any provision. I The parties' authorized officers have executed this Agreement in multiple originals as of the date given above, signed this the day of , 1990. BOB -1sTL BERRY, HA 0 ATTZSTi JINNIlER NALTIRa, CITY SECRITARY BYl APPROV=D AS TO LtOAL POW CBBRA ADAMI DRAYOVITCH, CITY ATTORNEY i BYI PACs 21 i 1 1 [MfWJ •1 F■`` ~ fI 14. 9 o- 1 3 UPPER TRINITY REGIONAL WATER DISTRICT ? 37 i BYt PRESIDENT BOARD Or DIRECTORS ATTEST SECRETARY, BOARD OF DIRECTORS t 4 I APPROVED AS TO LEGAI4fORMI ATTORNEY FOR THE DISTICT k EXHIBIT LIST Exhibit A, Master Plana for Members Exhibit B Points of Entry Exhibit 00 Denton Sewer Use Ordinance 'i Exhibit D, Current Rate schedule work\29060\6\26\90 PAGE 22 , 4 I k r CITY COUNCIL r~ f E 1 I ~ V I ♦ 0 ~ s ,I i i I rR i A IVR r `r € 1 I i r i III f Ik t i i 4 c E i ii pill t ~ ~3op ~ CITY COUNCIL REPORT FORMAT t TO: Mayor and Members of the City Council f1 FROMs Lloyd V, Rarrell► City Manager After School Action Site Program i SUBJECTS RECOMMENDATION: Receive an update on the After School Action Site Program. i SUMS t With the addition of the rew CDBG site at the Martin Luther Kings Jr. ` re are Recreation Center except more n flexible changes to h award acholarships,the s program oxcept mak ng wA KGB ~ Request for information from Council Member Gorton. { L~DEPARTMENTS OR GROUPS AFFECTEDt Q RA4S N/A Fr3CAL IMPACTS N/A RESPE FULLY SUBMITTEDt j lr e I Ci y Manager Weedd Brinkman Title Director of Parks and Recreation A r veal i y Titl i 4Oe i 9 1 1 r, tnz) s CITY of DENTON / 2i5 E. McKinney l Denton, Texas 76201 M E M O R A N D U M 1 T0: Betty McRean, Executive Director for Municipal Services and Economic Development PROM: Steve Brinkman, Director of Parka and RRcreation DATE: June 13, 1990 SUBJECT: After School Action Site t f i i Regarding concerns expressed about the After School Action Site program, i would like to report the following: i in 1988 we changed our registration date for the After School Action i J Site program to May becaust of participant concerns that they did not have enough time between August and the start of school in September to j make other arrangements if they did not get into our program4 it wag strictly a public relations response since many parents recommended a may sign-up so they had a firm commitment before school lot out in the spring and would not than miss a summer registration due to vacation@ The extra time also gives us adequate time to work on reviewing applications and signing people up for saholarohipo and sllows us to datermine where we may need to do more advertising if we have a shortage of kids at a particular site. Scholarship requests from ASAB par!icipanto usually run between 10 and 15 per year. in 1989 we had 15 individuals request ASAB scholarshipa, and all 15 were awarded. we earmarked $20500 for these scholarships and 4 splint 11,980 f.+r these 15 individuals. Scholarship recipients receive a $20 per month discount which is approximately a 40 percent discount off the normal price. In order to make the registration as easy as possible for children on ♦ . the free lunch program, we hold five spots open for one week after the normal registration data to aosurs that they have the option of registering during a certain week rather than one specific days in addition to providing the extended registration, we alto allow unlimited access to 40 percent discountod scholarships at each site based on our requirement that the family be on or eligible for the DIED free lunch program, ~waav •~.a~ i 1 y. f t`E o- The only reason we would ever turn down a scholarship request would bs if a particular school site was already filled to capacity. Due to I state requirements shown below$ each site has a specific limit for participants. We do fill the slots on a first come, first served basis, so simply because a child has financial need does not automatically allow him to pass others on a waiting list and reserve a elot. Allowable SLte Maximum 1989/90 Sign-ups 1989/90 Scholarships r MLK 34 N/A N/A Evers 35 31 3S 8 S z Denis 35 35 1 1 Houston 35 23 0 i McNair 34 34 4 Raysor 34 33 0 Lee 3s 0 1 Wilson 34 34 0 (innings 34 33 Bodge 34 20 2 ~ we are scheduled to appear before the City Council on August 71 19900 to discuss budgetary issues. It was intended to review at that time our allocation and philosophy for action site scholarships since these ate } subsidised :fight now through our Recreation fund. 1 would be glad to move that discussion to an earlier date on the City Council work session. it was - \ our hope to indicate that since the MLK site will new be funded by the CD6( program, we feel we can continua to handle all other scholarship requests for all the other sites out of the Recreation fund budget. We think the requests will remain in the 15 to 20 range per year, but we recommend that the maximum number be flexible so that if more apply we can handle them. This# of coups+0 is limited by the amount of revenue generated by the ASAS program because this , program was eet up to be self-supporting. We have entirely different circumstances for the MLR site since it is funded by the C050 prograM. CD1( has their own federal guidelines for how much subsidy they can pLovide and could give out scholarships that ate 100 percent 1 of the program cost to A participant based on need. Colo will pay us the full cost of the site administration and will collect fees from each participant based on their guidelines. Stave at n man i4 ADM00639 1 ~ 1 Ole- low" MR,* 111444, 1990-91 APTER SCHOOL ACTION SITE REGISTRATION {as of duly 13, 19901 ICE Maximum scholarships No* on No, Enrolled Number Requested Awarded** Waiting List 0 35 0 0 0 MLR ASAS* J c Borman ASAS 14 35 0 0 0 i Even ASAS 35 35 4 4 1 Ginning■ ASAS 34 34 0 0 9 ~ i Hodge AM$ 3 34 0 0 0 i Houston ASAS 35 35 0 0 13 21 35 0 0 0 E-S ` 10 34 0 0 0 I ti Raynor ASAS 34 34 1 1 12 Nilson ARAB 35 35 0 0 19 Totals 321 346 5 5 64 A total of live scholarship requests have been received to date, and we expect to award somewhat* between 15 and 20 requests at the nine existing sites, *At the MLR ILta, the CDBG program will &metal the family's ability to pay t based on fadr:al requlreaents and then charge the child accordingly, We will start registration for the ML% site sometime in August. **It bust be noted that any of the partioipsnts alre.Ay enrol3ed may ask for scholarships at any time. F ADKO0134 i ~w I j it r~ ^r~ Denton Parks and Recreational financial Aid Information s After School Action Site r Scholarships Denton parks and Recreation Department has a limited number of partial scholarships available to eligible applicant3 for the After School Action tes Site. This financial assistance s the available ASAS for meets nlitsASAminlmum Lased on space availability af ter enrollment for the school year. Any recipient of an ASAS Scholarship Would pay the $15 registration fee and a reduced payment plan as follows: September $30.00 February $30.00 March $20.00 October $30.00 I November $30.00 April $30.00 May $30.00 December $20600 January $30.00 61191_Y Any family who qualities for the Denton Independent School District area lunch program is eligible to make application foe [financial assistance for the ASAS verified All applications which ace approved DISD, Family circumstances as well as prior verified with assistance will be used in the determination of scholarship awards financial Confidentiality The information that is paovided will be treated confidentially and will be used only for eligibility determination and verification of information. j llnsncial Assistance Application financial Assistance Applications for the 1989-90 school year will be W; available after May 120 19890 at the Denton Parks and Recreation department, 321 McKinney, Denton, Texas 76201. Applications may be submitted to the department anytime throughout the school II year. It is to the advantage of applicant to make early application for financial assistance. Even though no scholarships will be awarded unti minimum approved only nly foe scholarshiparequests afor sitesrwitncavailable lspacesr. may approved I for further information contacts arenda sucton, children$@ Program specialist at 566-8270. l i MCRO241 E Ile f,. M PARRS Atl"0 RICREATION DEPARTMENT r. Application for Alternative Payment Assistance This form should be completed by the participant or (parent/guardian. One form must be completed for each participant seeking financial assistance. All information will be kept confidential. Return this form to the Civic Center, 321 E. McKinney, Denton, Texas 76201. hype pf Program/activity: Location: Time: Participant's Name: Age: _ .Address: City/State/Zip: Phone: Total cost of the program/activity $ How much of the total cost can the family pay? _ Has the family previously received financial assistance from Denton I Parks and Recreation? It yes, what year? ?or what program/activity? Total number in household Names and ages I f Is father or guardian employed? Occupation: Employer: Supervisor's Name: i Employer's Address: Phone: is mother or guardian displayed? Occupation: j 4 Employers. Supervisor's Name tmployer's Address: Phone: family income (yearly) - check ones _$0 to $70300 „$12,000 to $138000 _$20,000 to $150000 I $7,500 to $12,000 _._.#13,000 to #20,000 ,x$23,000 to WOO ~ I .$30,000 i up Irrr I Please state family circumstances which eight help in the consideration of this request: "'r the department encourages participants applying for financial assistance to also investigate the possibility of becoming a i volunteer and/or allowing the department to arrange an alternate payment plan. 044 understand that not everyone will be able to voluntee:, and we '.rant to make it clear that th1a will not affect the outcome of your assistance request. May we contact you about the possibility of participating in our volunteer program? yes no j name of person completing this form: Address: City/State/Zip: vhone: I have completed this form accurately with the understanding that additional proof of income pray be required. INCOMPLETE FORMS WILL NOT SE CONSIDERED. signatures pate: j i I1 1 I Y 111' 4 } 1 am" i r w,c'w~ i Vention 1-4uoiic Jcnoois M 3101Ec-Om or x000 SCONCE F :EvrCI+ 'EIaS 5:02 i r f Fear Parent dr Cuardian, t the 7enton +nCeoendent 5th001 01 st r•ct 1er.01 'utri"Ous +4011 every School JAY, Students say buy lunch ror ST.10 n the Elementary Schools and 11.;5 in the Secondary Schools. Breakfast ;s 1.55 In the Elementary Schools and S.65 at the junior Highs. Children from households that meet Federal Income guidelines are eligible ror free noels or raduceo-price meals at 1.40 ror lunch and 5.30 for breakfast. To apply, complete the enclosed application, sign it and return to the school. FOOD STAN/AFK WMAE14311115s if you cur ently rtce!ve Food Stamps or "Aid to Families with Dependent Children" or your c.',' ,d, you on y have to Tisr. your child's ha" and food Stamp or AFDC case number, print your name, " and sign the appl ,cm tier. Since v^.u have already given Into" Information to the welfare office, the school can confirm your eligibility. ALL OTM 1OUS04DMi If your household income is at cr below the lave) shown on the enclosed scale, your cn s e g • or either free or reduced-price .nools. To apply for "el benefits, you must provide the following Information and 11 n the a 11 cation: (1) list the names of everyone who lives in your household. Include parents, grandparents, a c ran, other relatives and unrelated people Iaho live in your household. (2) list the Social Security Number of each adult (age 71 or olderb If an adult does net have a W al Security Number - print "None". 131 list total r+onthly income and amount of Income (tTEFOE deductlona for taxes, social security, etc.) each parson received last nanth and where it came from. IOCT"As wages, retirement, welfare, etc. If you have a household member for whom last month's income was higher or lower than usual, list the person's expected average monthly income. UE>lIFICATIOMi The Information on the application ray be checaed by school officials at any time during the sc year. REPORT I CC CliANMSs it you list incoor Information and your child fs approved for meal benefits, you must =to t- uhoo Ao., your household W ome increases by 150 pr more per month 53600 per year! or wMn your i household site deereane ifyou list a food Stamp use number or AFDC number, you must toll the school when you ne longer roe Ns.m Food Stamps or AFDC for your child. J FOSTO QUIDS Your falter child may be eligible for meal benefits. If you wish to apply for seal benfiti J orchlld, contact the school for help with the application. i i ~ I~p15CRlMt11llTIQIhChlldren who receive free or reduced-prlea meal benefits are treated the salaM as children who pay for na. In the operatlon of child feeding programs, no child will be discriminated against because I , of race, sex, color, or national origin, age or handicap. If you oelieve you have been diSeriminoted agalflat write inagdiately tc the Secretary of Agriculture, dashington, D.C. 20150. FAIR HEMI l If you h1 agree alth the scheol'e decision on your application or the result of verifications { youydU ~7ay_MTsh to dlacuss It alth the scncal. You also nave the right to a fair "arlmg. Thal Can be doM by orating Or. %bart T. k<dai, Superintendent at P. O. bee 1367 - Oeutilds Tl MM or calling W-4151. 1 COWIDOffIALLYI The !nfor,atioi you provide will be treated comPident!ally and will be used only for sligi- ! b ty oeterw nation and +erifiution data, li VAp/LICATIONi You "y apply for benefits any trine during the tcnool year. If you are not eligible now but it i need to APp hater In the year, please fill out in application at that time. You will be notified when the application is approved or denied. j i Slnceraly, F cLl~rr~,. r.~r.1.4~ I 1 Elit, oth Burk Food Service Director Was I i J t l 1 I i i i I VERIFICATION I ELIUMLI I Y 'c 'T 12 n e • 7.• r ~ r ~ ~ ~al f Q S rj^wnr ~ a:3 ~f] I i :m L it ~ ~ ~ i , •7 R ~M~w A ,r~r,•rr .~i sr• ~a N oil I •o , all, X Q$ "r! ao s ~A • • s < 6 w" r n ~i 0.e i 7~ ■ l:~ 1701 ::1• [ atw ~e.o <4 a E'I 1.4 2: , QI ~ ~ r Qt~ 1 1.7 ~e r V >~ff~i 00 ~i000 o o im 9r. 1z T yQ : _ • gar tr„ :.5>rZ F I , n • • Ir ~~w [ O 3°E`8~ o ww °`rr1t- 0000 r 1 i i,~• .ply 9~ • 41"C j17 09 ip ♦ ~ M S If:^~ it ~ i3! • o r s 0 w r - top r r y O r y - '4 w i 7 s U ` ~ f ~yeue. Klm~ 11I 1 i i 1 V 9 7 5 f.re Y CITY of DENrom, TEXAS Civic Conter/ 321 E. VoKinnoy/ Denton, 7X ro2ot M E M O R A N D U M rr • . ■ AN . ■ ■ . . ■ TO: Betty McKean, Executive Director for Municipal Services and Economic Development PROM: Steve Brinkman, Director of Parks and Recreation DATE: May t0, 1989 SUBJECT: After School Action Sites The YMCA has asked it we would tike to turn the operation of the after school program over to them to operate. We feel that at this time it is baing run both efficiently and effoctively by our staff and can see no benefit in j \ turning this operation over to theme There are numerous reasons why we feel , the City is the optimum manager for this program and these follow: 1) Cost of the Program - At this time, the after school program Is i completely self-supporting. The Denton independent School District provides the facility at no cost, a~.d the monthly tee we charge covers all staff, supply, and equipment coatme We have one full-time staff member who coordinates this program, and her salary is completely paid for out of these fees. She is certified by the State Department of Human Services to oversee and manage the nine sites that are in operatlone 1 2) Why do we run this Program? - After a Human Needs Study in 1983 indicated that the number two issue In Denton was a concern about the availability of after school care, and after some concern abou'a latchkey problems was brought to us by DISD, we started a pilot , program to try td address the problem, first at one school site and than at three. Since it proved to be popular, we expanded to all elementary schools in the tall of 1984. At the time we started this, there was no one else providing after school care except day care/nursery schools, and they all had long waiting lists for after ~ school care. There were also concerns from parents about not wanting to have their children transported from their school to another site for after school care. At about this some tine, DIED constructed the activity roans onto their elementary schools, and they became available for after school use* our joint use agreement Wit(h~DISD allows us to use these facilities at no charges e • t'/V e~0 ~NI~1~ Donron ftrks and lfaoraflon / Wnton, Taaao I (S f 7J I ~f•Il70 Awl page - 2 7 r to offered to whole# recreational and Mission this out role the community nity as a of providing leisure services in the community. 41 Children's Program Atea - Our Children's Program Specialist is a position that is responsible for a wide range of children's programs and activities. The position, as mentLoned, generates its salary from the fees and charges of a variety of programs. This position also coordinates all of out summer day camps and an assortment of special events, it the after school program were given up, this person would not have enough revenue generated by the other pcogcams, and we would lose a coordinator for our other children's activities and camps. This would then increase the cost of the other activities or make them cost prohibitive. 5) D1 SD/CltY Cooperation - The after school program is an excellent el.ampla of two public agencies working together to provide a critically needed program at a reasonable cost to the community. We are able to get the facilities at no cost because of the Joint ' u,se agreement between the City and the School District. We also provide D1SD with City facilities at no charge. If another entity took over this role, the School District might have to charge a rental fee, thereby increasing the cost of the program. 61 State Licansin4 - The Children's Program Specialist has to be ably to be licensed by the State Department of Buman Services. also have to make sure all of our sites meet the State guidelines and limitations ith An these coordinating guidelines, agency We hawould be hard pressed ve numerous years of to keep up up . experience working with the State of Texas in this areas 7) Eva1u•tioq - All of our past evaluations have indicated that the parents of the participants felt that the C.ty was doing an excellent job running this program. Sin" it took a year or two to i we willtransfer thatthat have, J agall ency h would acreate estart-up pproblemsgoal an another out B R ou c a - Because this is a City program, we do allow thews A si, i f participants to use numerous city recreational facilities at no 1 charges After school participants also use gymnasiums and athletic fields for tournamencs, etc., at no charge. The YMCA does not have out has of fac activities withoutialitchaies use prThe~City offeralthese numerous Tana for transportation so these kids can take field trips and attend special events. 9) cost Compot 411 - we have a !50 monthly charge for our progras, and it is offered at nine locationso in comparing out program coat to other YMCA managed programs in the metropler, we come out such less i ~JJ ;i w a expensive, we feel that theca, would be a large number of people who eould.not afford these Lncreased rates. J Dallas YMCA $100.00 per month Dallas YMCA (scholarship) $ 60.00 per month 'Y Richardson YMCA $112.00 per month i+ Fort Worth YMCA $100.00 per month City of Denton/DISD $ 50.00 per month City of Denton/DISD (scholarship) $ 30.00 per month Denton YMCA $112.00 per month 10) Registration - We scheduia, our registration in the spring of each year which allows a person to sign up for the program approximately four months before it starts. They than have a commitment from the City which guarantees their child a spot in the program for the entire school year. An unlimited number of children on the fees school lunch program are eligible to sign up at this tine at the normal fee, Even after the normal registration, we reserve five additional spots a~ each location for children on the free lunch program. These spots are than held open for one more week, and anyone who qualifies for the free lunch program is eligible to register up until that later date, again at the normal fee. We do allow individuals on the free lunch program to sign up at the normal registcation, and we hold these additional five spots to 1 assure that anyone on the program who misses the registration has an additional week to sign up. This is an availability assurance ..1 issue. a 11) Scholarships - The department is very open to the needs of those who are economically disadvantaged. There are people who receive reduced scholarships (120 per month off) once the minimum enrollment of 210 students has been set. This number is the mints" we need to generate out budget and has never been a problem because we usually exceed this minimum and have vatting lists at ` numerous sltes. After the initial registcation, w fill scholarship requests as they are needed and as they are avallableo wa, era, only limited by the number of spots the state allows per sitee once a site fills up during registration and we hold it open an ntca week for free school lunch participants, we then fill the slots from a waiting list. If there are slots still open after the 1 1 waiting lists have been exhausted, we then can award scholarship slots when we hit our minimum of 270. The Dallas YMCA has a $60 per month charge fat scholarship students which is still higher } than out normal rate to the public and $30 more than our scholarship sates one option which w will present at budget tine will be a scholarship fund that would allow numerous scholarships to be awarded before the registration process takes place. This i ~ I I+ 1 R S i S 1! would make it easier for those individuals with special economic neods. It would also make it possible to fund full scholarships 9 where the participant would pay no fee at all. ' The Park Board at its meeting of April 170 1989, recommended that the department continue to manage this program in cooperation with D1SD. Attached i are minutes from that meeting and a report on the program. II s f Steve Brinkman i Attachments z ADH00094 } 1 3 i e U7 J r I r { I -saw MAI 1 t r" 'Is DENTON ?ARKS AND RECREAT;ON DEPARTMENT'S F r AFTER SCHOOL ACTION SITE PROGRAM Introduction (Ono) A. Recreation Programming: Denton Parka and Recreation Department's After School action Site Program offers after school recreational programming to kindergarten and elementary age children at each of the nine elementary schools in the City of Denton. It i operates Monday through Priday from ape to 6pm, according to the school calendar. This program fosters leisure and recreational education and development. Children are given the opportunity to develop, experience, and expand their interest in arts, crafts, music, outdoors, drama, sports, and the community in which they live, all in an atmosphere in which a child can participate in making choices about his or her own level of involvement. a. Latchkey Children: The Denton Parks and Recreation Department's After School Action Site Program also addresses a national concern of the *latchkey child. Latchkey children are children who go home or elsewhere after school to an unsupervised environment. The typical 'latchkey' child comes from a white middle class home where neither parent is available from lpm to 6pm to supervise his/her children. 11. Background Information A. NNd s i 1) Human Services Needs study { In 1983, the city of Denton conducted a Human Services Needs study that identified a critical need for after school care in the 1 community for children under the age of 14 who ware left unsupervised after school. Residents surveyed stated they were (a) unaware of after school programs, (b) unable to use after school programs, or (c) had problems in using after school programs. B, pilot programs f 1) The After School program was developed in response to the 1981 Human Services study. Earlier, a pilot program called Leisure After School. Site Opportunities (LASSO) had begun in 1981-82. Polloving the survey, the program was renamed ASAS and increased { from the one elementary school in 1981-82 to three elementary ( schools in 1982-81, to six sites in 1981-84, and finally to nine ASAB sites in 1987-88. C. Cooperative Agreement Between City of Denton and Denton Independent School Districts The City of Denton and the Denton Independent School District signed a cooperative agreement to share city and School District property on December 20, 1963s AS major purpose of this agreement was to provide ~ l IY^ M1 ,n adequate program of education and leisure related activities ttat could achieve 3 service to the community with the least possibl+ expenditure of public funds. Under this Joint use agreement, the School District provided the facility for the ASAs program, and the city provided the staff and supplies. i M. Statement of After School Action Site ?roSram ,owls i I A. For the child: 1) Provide a safe, professionally supervised environment after school. i 2) Provide quality recreational experiences and enhancement of leisure skills. 3) Develop the ability to express thoughts and feelings through activities such as art and drama, 4) Develop physical skills and coordination through games and sports activities, S) Develop basic, self-reliance skills and decision making skills through opportunities for choice, d) Provide opportunities to have fun. 7) Provide opportunities to experience socialization and democratic i' living process. B. For the Patents 1) Keep the monthly fee affordable. 2) Provide a scholarship Program for those unable to pay for the 3) Insure to each parent the safety of their child. I I 4) Ensure quality leisurs service experiences for their child. `1111 II C, !or the school Districts I' 1) Keep the cost of their co-sponsorship to a minimum. I 2) Open up public facilities during non-school ases D. ?cc the Parks and Recreation Departments I t ~ 4 I) Promote recreation. 2) Run the program on a self-supporting buffs, 3) Develop attitudes for future adults Olch support issues, ises leisure, open space, bond programs, etquality of lice I i y i i I I J t s r a t IV. After School Action Site Program A. To meet the goals and objectives Of ASAS, the program is planned to include a variety of stcuctired activities and program enhancements. weekly program plans are developed by Leader It's and Leader I's and submitted for review to the Area Coordinator. Each program day is divided into 'beginnings, middles, and endings'. Weekly calendars for each site reflect the unique characteristics and r interests of the children attending the site and the interests, skills, and knowledge of the two staff leading the program at each site. On-site and off-slte programming have included: 11 Arts and Crafts Activ W.M ASAS participants have entered the childran's Pages act contest. Selected act work appeared in the book. In 1988, a grant request was made foe $10,000 to the Texas Commission on the Arts to fund the puppetry program for ASAS sites. { 2) organized gamese ' 3) Sports, 1) Dramas S) music. 6) Dance, 7) Special Theme Weeks: r Chinese New Year, Animal Antics (speakers from Animal Control), Dinosaurs, Indians, Space, Rawaits Animal Pet Parades Insect Meek, Olympte Weeks Vacation Week, 8) Natuce/Outdoor Activities. ii 91 Roliday Parties. 1 10) The 'I Can Do Its Too' program offered by Camp Picas Inc. I 11) Courthouse 9gocking project - Children made stockings to hang on 1 the st.ircass at Denton County courthouses The project was 1 coordinated with the Denton County Sistocical Mae as } 11) Carpet Rides - Cultural arts program presented at the center for visual Acts, co-sponsored by Parks and Recreation and the University of North Texas International Student Association. 13) Vagabond Nutonettes - The Atlanta-based marionette company f presents live entertainment. The productions most recently brought to Denton by Packs and Recreation were 'Jack and the Sean Stalk', 'Pinocchio', and 'Aladdin's This year's production is 'Cinderella'. i J i 1 r 14) field Trips - Each site may take one field trip each month using ° the department's vans/vehicles. Trips have included visits to t Gainesville too, Center for the Visual Acts Meadows Gallery, Denton s County Historical Museum, T-Off Golf, Brunswick Bowling, spinning Wheels-Skating Rink, G(dfather's PiZZa, and Domino's PiZZa to make their own plaza, Swensons, Tandy Leather Company, Avondale Part, Martin Luther Ring, 1r, Recreation Canter, North Lakes Recreation Center, and Denton Airport. Is) field Days - Sites will visit other sites to pactlcipata in fiali day activities. 16) 4andicapped Awareness Week - The focus is on handicapped people and includes film and visits with handicapped individuals, I 17) Martial arts demonstrations. Is) Visits to retirement homes and other intergenecattonal activities. 1 V, Standards A. Texas Department of 8uman Services: I 1) The ASA$ is licensed by the Texas Department of Human Services and meets state requirements for child cats. Each year it is required t to meet requirements of standards that address the followings a) Organisation and administration of the program, b) Personnels Director qualifications, staff qualifications, ; h training, staff-child ratio, c) Building, grounds, and equipment. ' d) fire, sanitation, and safety, e) Physical health, r 9. Packs and Recreation Department/City of Denton Standatdsm R 1) In addition, it is required to meet safety and program standards as set by the City of Denton and the Parks and Recreation Department. I U1 In many instances, these standards are higher than those set by TONS, for instance, the Texas Day Cue Center Minimum Standards require a staff ratio of 1 to 24, Parks and liecceation requires a ff maximum ratio of two staff to 34/15 children at each site. Each 1 site has two loaders signed to work at the site regardless of the 1111 number of children actually registered or attending the site for any specific day of the week, field tripe will often require three i staff, k i, i i d1pr i I 11 ASAS Licensing: each site is licensed for either 31 or JS children. The number is determined by room sizes space, outdoor h r play space, and the number of lavatories and toilets at the site. NSAS Site maximum Number ~f Children j Evers 35 I~ Denia/sorman (masts at Ionia Recreation center) }5 Rouston 3` 35 McNair 3, Rayzor Lee 34 Wilson v" Ginning$ 3; 34 Hodge Ila V Vt. Staffing salaries/wages for all staff directly related to the After School Action site program are paid by fees generated by the program. All pact-time soasonal staff have had a minimum of one year of college plus experience in working with children. Texas Wonan's University and the University of North Texas both offer curriculums in recreation in the undecgraduate and graduate level, Many of the ASAS staff are students enrolled in the recreation programs at UNT or TWU or are students in the fields of education or early childhood development. There are 23 part-tine positions and one fuli-time professional position in the ABAS program. A. Children's Program Specialist (Recreation Specialist III i The After School Action Site Program is under the supervision of x full-time Recreation Specialist/Children's program specialist. f professional position was approved for the 1966-87 budgRt year and 4ai filled for the first time in January, 1987. The Children's ?rogra-) Specialist is listed as the director of the ASAS with TOMS and must mee: 4 all educational and work experience requirements as set by TDRS, s, Area Coordinatorsf Two Area Coordinators work 21 plus hours each weeks lach Area 1 Coordinator is responsible for specific sites, Daily, they visit eson A P: ! site, revlew programs, assist with hiring and traift0gs help to plan staff x"ting2, provide supplies, monitor time shoots, receive payments from Leaders 1 and ti, prepare reports, comaunicnte vith staff/parents as necessary, and ensure standards ace teing mats { Co ASAS Bookkeepers one ASAS bookkeeper works 10 hours weekly and is responsible for all posting of payments in administration office, preparing collection reports, preparing monthly revenue/expenditure report, and monitoring . parent payments, a ti i i f MY4~~ y. e 4. Loader II: S each site to under the direct supervision of a Leader II. Thera are nine Leader II positions. They work approximately 17 hours each '.reek including attending a once a week staff meeting. f r I. Leader El each site is assigned a Leader I to assist the Leader II and work with children at the sits, They work 16 hours each week plus attending a once a month staff meeting. F. Leader I Rovers: i Two Leader C Rovers substitute at sites as needed. They are permanently i assigned to Y site but report to the civic center each day for current assignmtnL., They work 16 hours each week plus attending weekly staff meetings. 0o central Fund support for the ASAS includes supervision provided by the t Leisure Services Administrator, publicity and marketing support by the Publicity Specialists and clerical support by the Administrative staff. (See attached chatt). VII. Train in A. CPR/first Aids All ASAS site leaders are requited to be certified in CPR and First Aid, The department coordinates training programs twice yearly to assist staff in retaining current certification. All fees, if any$ are paid by Parks and REcreation, This year, the Utilities Department, coardinated by Sark Boyd, has provided CPR training in September and again in January, H. Orientation/Basic Trainingi All staff attend a two-day basic orientation and training session in the fall, MV staff hired after this date are requited to attend a three to four hour orientation, i Ce On-going Trainingi i staff participate in both weekly and monthly on-the-spot traininq wheca new gaau and arts and crafts activities ate introduced, Special training with outsidt speakers and tapes such as "Positive Discipline - Early Childhood' by MX Training Productions are purchased and used whenever possible. The ASAS director (children's Pcograsi Specialtst) participates in off-site training pet requirements by TOM D. All staff that are designated drivers fat any field trips must have a completed the defensive driving course offered by the City. 3 q P 1 a. VI::, Pit%icipation A. Yearly Participations Yearly participation in 1965-86 with seven sites was 11,153. In r ' 1987-ser participation jumped to 40,679. Children served era in kindergarten through sixth grade. 9. yainetreamin93 Several children with disabilities have been mainstreamed into different altos throughout the past years, Any child with disabilities who is to • be placed into a site must be asaeseed by the Therapeutic Recreation specialist and recommended for placement, ASAS has provided after school services for children with visual and hearing impairments and foe children with developmental disabilitLes, C. Resolves Spaces for Children Eligible for Pro* Lunch Programs in October, 1984, the Parks and Recreation Advisory soacd approved the following policy for spaces At the After School Action Site Programs j It live spots at each site will be hold for families whoa children are eligible for the free lunch program at their olomentary j school. Those spots to ba reserved for low income families should f be held open for seven days and will be filled by qualified Individuals on a first come, first serve basis. I 2) These five spots will not be inccoased in the future, 3) This process will be used only for this ASAS program. s 4) This policy should be printed in the departmental schedule of activities. The policy was later approved by the City Council. The need for the policy was In answer to day care center owners within Denton who requested that the AW program not be expanded, Ixe funding ! The budget for the operation of the 1988-89 ASAS is wall over 1100,0004 All direct expenditures are paid from the revenue generated from monthly fees and the one-time registration fee. Annual expenditures Laclude Texas Department of Names Services licensing fee, all personnel costs lprofessional 11) and (23) temporary/seasonal), supplies and equipment, training two gas inspection rtes, fats for accident insurance tot the participants, medical supplies, attic* supplies, anifoems, and publicity costs. Originally, subsldisation by the City's general fund allowed the deparbunt to offer ASA5 at a very low cost to participants, In the 1986-87 school year, the program bocame self-supporting and continues to remain so, It is funded out of the i department's special rotary recreation fund. j i i bs , 4 : t lees: Pees for the 1988-89 year are based on a minimum of 270 participants it the nine sites. Also, parents are charged an annual $1S registration fee per child to offset licensing fees, medical insurance, and publicity i costs, The following chart shows the increase in fees as the department das directed to recover costa of the p109ramt Total lees school Year Fees/Monthly fees/Annual per semester i fall 1984 $10 $40 spring 1985 $10 $50 Pall 1985 $20 $80 spring 1986 $30 $150 Fell 1986 $36 $4 $148 Spring 1987 $35 $4 $184 Fall 1987 $45 $205 Spring 1988 $45 $225 y Fall 1988 $50 $1S $205 except for $40 in December j spring 1989 $50 $1S $240 except for $40 charged only if in March first-time to register for ` 1988-89 school year *Fall semester has four months and Spring semester has five months. 8. schoiarshipst to 1986-87, the parks and Recr@ation Department allocated $20100 for scholarships in ASA6, Sloven scholarships were awarded for the year X with two at Avers, four at Loop three at Rayxor, and two at Wilson. Sn i 1987-88, nineteen ASA9 scholarships were awarded to children attending { 1 .Aayxoc (4), McNair (S), Lee 100 tvers (2)0 Houston (1), and Rodgs 16( i Action Aitesa Total scholarship value was $2,280 and was given in $129 grants for a nine month period to the 19 participants, All children receiving scholarship qualified for the free lunch or reduced lunch program with Di$Da in 1988-891 six applications Were received requesting scholarship assistance, Requests were made for three scholarships at Roysor, one at souston, and two at Evers, All three of the sites were full with waiting lists by the end of the special registtation in May, and no scholarships could be awarded in 1988-89a ' 1 I i P NPH AS i y T, C, Accident Insurance: r The Parks and Recreation 7epartment carries Day Cace Accident Medi at f Insurance coverage for up to 110 children enrolled in the After school Action site Program. She policy is issued by the Western tietitalo Agency through Industrial Life :nsucance Company, The premtum is !il per child. t. surve s The Packs and Recreation Department is very proactive in assessing Community and participant needs. The department conducts a comprehensive public opinion survey every two years. Participant surveys are also administecad on a regular basis to identify program strengths as well as to obtain suggestions for program modification. The survey results have enabled the t department to remain responsive to community child care needs. A. 1068 survey in February, 1988, parents were surveyed to determine satisfaction with the after school program. Fifty surveys were returned, (See attachment for sample and tesults.) %I. Matk• in As Publicity • Locals Marketing the program is extremely important. The department's Publicity Specialist coordinates these activities which Include a seasonal brochure, flyers, participant newsletters, newspaper advertisements, new celeasess slide presentations, promotions at local shopping malls, community bulletin boards, and presentations at the universities. 9. State Recognition: The After School Action Site has served as a model in Texas for other Packs and recreation departments as well &a community agencies throughout the states In March, 1985, an article highlighting the Parks and Recreation Department's ventures with the Denton Independent Schoot District was printed In 1!.& Up the Texas Park and Recreation Society's *"ate publications Numerous requests are made for information about the sA8 program, on-site tours, and presentations at regional and stite confecencess Depactoont staff have presented sessions on ASAS at the following conferoacess Tests Recreation and Parks society, Regions V a Vi Conference, Longview, October, 1986. Prssenterss 4ancy suryanek, Community Education Specialists Rich Dluga, Superintendent of Leisure Services. conferences, o1981hysicPresentersionrAnnecreLawlor, loalth and Dance State Specialists t_ i J I t, i f r. Ttxaa Racrostion and Parks Society Annual Conference, Austin, 44r:h, 1388. Prosenteri 84th Stribling, Leisure Services Administrator. k texas Recreation and Parks Society Regions V a VI Conference$ Crapavino, October, 1988. Presenter: Anne Lawler, Children's Program Specialist. %:t. ASAS Su.Tmary i i finding after school child care is an urgent dilemma for working parents. Denton Parks and Recreation has responded to that need with the After School Action Site Program by providing conveniently located, fun, recreational programming for elementary aged children, tnnovative leadership ani multi-agency support has resulted in a successful child care program that provides supervision designed around the needs of working parents and helps prevent a latchkey problem, xI12. Scope of Children's Program Specialist The Children's Program Specialist position is responsible for numerous programs offered to children. All except a few special events ate funded through user fees and 411 costs ate recovered. The position also assists the Leisure Services Administrator in overseeing maintenance and reservations/use of the division's five vehicles and serve as backup staff to the Civic center Recreation specialist when he is out of the department. A. Children's Programs Coordinated by Children's Program Specialists E 1) After School Action Site - September 1-June 2 Nine situ 9 months 1) Sumner Day Camp Program -June-AUguat { a Sunshine Rids Day Camp 12 weeks Dis:overy Camp 4 weeks Forth Lakes Sports Camp 4 weeks r Art factory Camp 4 weeks Back to School Camp 12 weeks Before/After Camp Care 4 days 3) Summer After school Action site - June 4 weeks I 4) Kids Day Off Program, offered when school is not in session, 1 lam-Spe. Trip to Samuel farm, November 23 1 day Cobbles Galore, November 23 1 day HolLday Camp, December 19-13 1 week December 16-31 1 week Trip to Ice Capades Chalet, January 10 1 day whirlwind Holiday Camp, Match 13-17 1 week Cottontail Trail, March 24 1 day Trip to International wildlife Park, !larch 27 1 day t I t ti SI Special lvents/Activities i Halloween Carnival, October lives Wockshop, December n Sugar and Spice Doll Show, December 4CDOnSId's mcModet Show, February Easter sggeteaviganza, match Vagabond Marionettes, April Carpet Sides Mt March/April 0 Cowboys and Cattle Drives, June t Fourth of July Children's Area, July We n& Pajama party, July County Seat Saturday-Indian Blanket Trade Days, September B. Funding for Children's Programi j In the 1947-88 fiscal year, revenue for all children's programs J supervised by the Children's Program specialist was $132,761. Expenditures totaled 4119,259, leaving a balance of :13,502. j } i I e t I I I i { { i ti I AF fLR RAQM A.IIis 1i 'A DteTON PAw S AAC a(CREATION Ot1AUK 41`11)(VON :1101 rOCar Vam DISTRICT ~ x i v e 4 11Af i i<KrAAtIOn',►epArOMnt III Ofroctor, Steve S►InkNR l ; SojpRrlntendent of Leisure Sorrlces i A11c1a A, Neatoll OenWn Independent kNOOI Ofstrlct Lekuro Serrlds AAllMstrRto' frank Fullor, Director of COMR111Y CdueatlOA Nth Stribling Chlldne'! ft Clerical Stiff ~ OISD, JOIN Tlarr, Coaqus Level Coordinator Fr~rom SWItil Cmueily Mcatioe An++do Iirton ►ublieEb Spelal[st Ana Coordfnator ASA$ Area Coordinator 3 Dona Roth Bookkeeper Ju*r Florlow peAit Lee McNai r Mouftoe trod Ginainge INdp NUA00 wilsee~ II (Um") r - F I I d Leader I ! Loader t S Loader I Rover 1 Leader ! Rorer j I . i 1 } Fro t rvaw~ d L 1 ' y I f ATTACMzNTS I I Organisational Chart Human Service Needs 1983 Survey - After School Action Site Cooperative Ventura Article - T1ts ~I i s , 1 111Y'yYY~ ?AdAS ANJ i£Ci£A'::N J£?IR'M£v7 i 4r".E~ SC'~~h?L AC':':N Si:T S'!AL'JA^.:QN 7laase help us evaluate the Alto c School 7rogram by answecIng the questions :elIw. your feedback is needed to help is serve you better. Please Indicate /a1 hCV strongly you agree at iisaQree wltn each statement by circling the response 'which most :lowly reflects gout to lit f6 A!1 individual responses will :amain anonymous and will only to used in summarised form. Strongly Strongly s aisagcee Jisa4ree Neutral Agree Agree Avg 1. The fee for this program was reasonable. 1..6.......2........3........4........5 4.2 2. The leaders were well § ptapac ad. 10...6.600.2060.0... 3e. 0.0.. 0400 e.....5 I4.7 .1 36 The leaders watt w ellent. b 46 The leaders were boring. 1.........62........ 3........4 ......e6S 1.i S. The facility the program was held in as too small 14 1 , 0 4 4 6 60 This facility was inadequate. 1........6.2....666.36.....6.4........ S 1.9 j 7. The facility was clean. 1.60.6...e.2640a6...3.a6so0.0406.e..e.5 368 s6 The facility was dirty. 104 9 1 1 .04 .62.6.6600634 ..1 ..,940006.6.5 1.9 9. This program was creatively planned. 1...e.....62v.v.6.6.3.v....../.....vies 4.2 106 There was not enough equipsent available for this Progreso 1..........2.6......3...6...646....66.5 2.2 116 The equipment used in this program never worked 6 Properly. 1.........626...6.6.3.6...x../........5 262 126 l intend to continue my child in this progtam6 1..........1........3........4........5 4.? 13. The after school registration procedure 'Ica lacy and 11.71p le. 1e..e.6.0062e0060.603. 00.001.40.6x00.05 36• 14. 4Y chili enjoyed this r program. 1.........626.......3......664..66....5 ~ ` :5. Jverallx i am highly satisfied with this pragcam6 1....6.6..62........76......./........5 Please feel free to comment further about this program on the back of this fors. f' Please return the iota to the program leader or mail it to the Civic Center, 321 t6 Mcxir.,ey, Denton, Tex" 76201. Thank you for your helpil F q I r i ' 7entan ?arks and Recr+etlon ]epar:'ents After School Action site h F t. Staff ualification$ i A. After SGho01 Action Uts/Oenton ?arks and 3ecreation Requirements t 11 Minimum requirements toe ASAS :radar t and :cadet t! poeition as follows: ` experience/Education: eAVItUm Of xperience inewoYO&C ekingfWith lchildten- II 'S 9. Texas Department of Ruffian Jervices M 11 Minimum requirements for staff working With children must be k is years old or older. The Center hovevar, may include in the child ratio a person 16 or 11 years old who Works t under the direct supervision of a qualified adult ands ` a) has graduated from high school$ or b) is enrolled in a career program related by the Texas Education Agency or in other state or federally ih Approved programs, ti lie Licensing 1 t 1 A. The nine after school action sites are licensed by the Texas . J Departmant of auAan Services. Licensing requirements include the folloWtngr E 1 1) space a) there must be at least 10 square feet indoor activity space aeasuced vali-to•wall on the inside, rs" for each child in the center. Space ti b) lThe easten40r squateavfeet foedeach child u laq thefarea at one ttAe. { 9. Limitation of f.loensing 1) Lavatories i 1 a) ASAS sites Sea licensed foe eithet 34 or 3S children. These numbers are determined by ti.e ; number of lavatories available to the program. Togs require one lavatory tot every 11 children. I h ` i IE F n~ f ASAS SITES KaxLnuro 94mbec of chiLdcon lvata 3S s { 7anLa f9acram n !Iomantacyl 7S { 9ouston 35 'J ~ i 11 aayioc 34 .as 35 it 1 'oil LJOn 34 Cinnings 34 t Rouge 34 310 Y RACK0233 t.. ,p. 1 ~ i I I t 5 f h S ~ i _ 00"106 's now Visual Art Center Is a coeysrett" "movie beneess the Clsy of NOW 110141 the Greaser Denies Arta Cosscll. COOPERATIVE VENTURES OFFER EiEm il BETTER VALUE FOR THE DOLLAR By Llndssy Stribling The 'SN represenr a decade of tightening the belt fiscally, The After School Action Site program Is a subsid red pro. cutting costs and getting the most out of every dollar spent gram, offering supervised care for children, Frank Futter. Thu is particularly -,rue for city governments, and the trend director of community education for the school district, said among city governments in curting costs is working with The parks department and the school district have sites on other community groups and organizations to share in use five schools and one rocreation center throughout the city of facilities, work expertise and overail goals in improving The city provides the staff and supplies and the school pro- the quality of life .n the city The City of Denton is a case in vides the saes and equipment. This keeps the cost of the point, and co operative ventures. the name for this sharing program to an absolute minimum , arrangement, are :he trend for the future The after school program was created to meet a need for What does a cooperative venture offer to the residents of after school aaiviues and programs for families which hac a city. Steve Brinkman. director of the Denton Parks and two parents working and children v ere returning to empm Recreation Department said a cooperative venture enables hornet aher the school day was cc moieted This program the city to get better spending value for its dollars. With the offers sports. crafts and special events each cay to hundreds suppon of local groups the city is able to offer a broader of eager participants . This program has beer compietely fill. variety of programs to city taxpayers with facilities to match, ed since its inception and expands as the community adds A cooperative ventures enables two different agencies or new elementary schools, Two leaders now supervise ap• groups the chance to offer programs for the community in a proximately 35 children at each site. The joint agreement to share facilities and work expertise. the school schedule and does program over follows thereby reducing the burden of costs for the programs. breaks or vacations ultimately saving on taxpayer's dollar An example of such an agreement would be the Denton The Community Leisure Education Program offers Independent School Drttnct and the Denton Parks and courses for adults and teenagers with the parks depart, Recreation Department, The cooperative venture with the menr's programs leaning in the direction of recreational sub- school distinct has enabled the parks department the chance sects and the school district's programs aiming toward to offer new programs, an After School Action Site Program acadenstc subjects. but according to Fuller. there is no clear ,d a Community Leisurs/Education Program, both pro. separation between the two groups, 1 ms the result of the cooperative venture. Indeed. the school district offers a mixed bag of programs. Tfie pint agreement that bound the school district and the including "Conversational French." "Flower-arranging Parks and Recreation Department to the cooperative ven• 'Woodworking" and Monty Dynamics of the 'M furor programs basically provides for a reciprocal facility use The direct cost for the programs is supponed by tuition between the two fees. Fuller said, and the indirect cost. for Fuller's lob for in. 20 TRAPS MARCH APRIL 15 i ~ r J d v 1~1~ • 1 , r thatoa Puke and Recialden and Denton Independent School S~ Movies loin force in After School Action Site Program. Ir stance. comes from surplus tuition, :he local tax base and a F, 4 state grant Fuller said he is pleased with the cooperative venture bet. * r 1; weep the school district and the parks department, "It saves money. it's the best use of the tax dollar, and the acrion pro- grams add continuity to the lives of the children," he said, Cooperative ventures offer a wide range of poss bilities for a ~ programmers with access to new facditves. gyms for in• - arance as well as the possibility for innovative programm• ng The parks department and the school district will be of. fennq an After School Sports Program. designed along the . 1 res of fie After School Action Site Program T'ne program. Anti )pen 'o 5tth and sixth grade :ova and girls. will k tffer from other sports programs n that i will offer loth radir.onai ana .non-trad ronai sports forme ch dren. and n Foundation, which offered 5100.000 to be matched by -he contrast :o nher )oons programs a different sport will ~e arts council The other building, the Raptor Center far rs lmonasued e%erv :av a running one 2av, vodeybad :he Performing Arts. s scheduled for completion n two ;ears '.art. etc Bes des 'easing ;he buildings to the an council for :•e i For :hj suwre !f•a pars department wants to build parks iodar per year per building. the city pays ail ;he unlay c-sa ~n school 'and was available !o them through the as well as a portion of the maintenance costs. The fer,lil;. s LJ cooperative venture with the school district without having staffed and managed by the arts council. 'o worry about acquisition costs, The joint agreement ad. C!early the future a promising for cooperatrrr ventures dressed this need by staring that -both agencies agree that all They are the most promising way of reducing program costs future land acquisition (or parks or school sites will be and expanding program possibilities with the net result be.ng discussed jointly as thou needs arise so that cooperative the taxpayer paying less for more programs. development can occur" Final detetmiaadon of the school site rests with the school district and final determination of Lindsay Stribling is o Journalism major at North Texas the city site rests with the city . State Unruermty The City of Denton and the Greater Denton Arts Council have also proven that cooperative ventures can be beneficial COOPERATNE VENTURE for everyone involved The City of Denton offered the arts PROGRAMS council an opportunity to renovate two unused buildings, I( you have a coo,xredve venture you would like TRAFS formerly city power plants, for the arts in Denton. The arts to highlight please send it to: council raised the money lot renovation through private TRAPS MAGAZINE contributions, pledges and grants, raising approximately Beth Stribling, Managing Editor 11.2 million of which $650.000 was spent for the Center (or 321 E. McKinney Visual Atis Denton, Texas 76201 Grants for renovation included money from the Meadows TRAPS MARCH(APRIL 05 21 I j. +n 6 i y f 7 i r I i i r l "1. / r 07, i e 53DPm WrYo! DENTON, EX" MUNICIPAL BUILDING/ DENTON, TEAS leaof /TELEPHONE (oil) eee eso~ Office of the Oty Manager a,,y K E !S O R A N D U M TO: Lloyd V. Harrell. City Manager PROM: Rick Svehla, Deputy City H&1169e1 DATE: July 3, 1990 SUBJECT: Request of the Highway Department on the Design Of Loop 268 Last week, we visited with John Blain from the Highway Depsetwent about Loop 288 from U.S. 360 to 1-35E. John had some Minor questions tot us on technical aspects of the road, but his main question for us was the status of the existing old KATY tracks that run under Loop 2V9 behind the Target and auto store complexes neat the intetsection of Loop 268 and « Colorado. John wanted to know it' we would be agreeable to seeing it the railroad company would agree to abandon the railroad. If they did that, the Highway Department would be Able to eliminate the overpass on those tracks and thus reduce the cost of the Loop 2198 project by at least 12 Million. Obv-.ously, this would make the project cheaper. It would make the cost per vehicle mile such lower since the project is pegged at costing 19,016,000, and this minimum i$2mamillion on eduction would moan a 22% reduction in the cost. project all the more feasible, and it certainly takes Denton took good in terms of trying to cooperate with the Highway Department and reduce costs whatever it can. There is a down side to the elimination of this overpass. Sevetal months ago you, Jesus and the former mayor visited with the people at DART to look long tango at extending DART to i throughaft hCarrollton mass ttack on to preserve itstsouthernTteache aken it as a future ctght-ot-way for rail service to the north. it is my understanding that your visit to DART was to see it DART ` would Dento,It willing is my extend indicated ethat understanding that DART track to there were sou problems in Lewisville, and that Lewisville was { not requesting that DART be extended to their city. since l 7 { A , 1 ' `r Y I . fv yye I Lloyd V. Harrell ' July 3, 1990 Page 2 r` than, I know we've had occasion to visit with Corinth on other matters and at least there were some individual opposition to that track being used for DART rail through the City of Corinth. HOWeVoc. theta still are initiatives being looked at by DART and certainly it we agree to abandon part of the track here in Denton, that might send some messages to DART or the other cities. The staff has looked at alternatives, and we have discussed at least one of these with John Blain in out visit to his office. John and the Highway Department would not be opposed to a grade separation If DART were ever to cons to Denton on ail. If the overpass were eliminated, certainly, an overpass for the call service could be built if DART ever cane to Denton. This overpass would be cheaper since it is not nearly as wide as a tour-lane divided structure would be so there would be an engineering alternative. Jerry Clack and myself have also looked at altacnativag toe DART and its terminus point. { originally, we had looked at and these was some discussion of using the area behind the Visual Arts Center where the old depot was as the terminus for the DART station. It the track did not extend past Loop 288, there could still be some terminus points built In the Hall area. The terminus could be built on the east side of Loop 288. obviously, I have had several discussions with the Engineering staff about the alternatives. The Staff would recommend looking at trying to abandon the railroad right-of-way and eliminating the overpass for Loop 288. We do this for several reasons. i►icst is the cost and the enhancement of the Loop 288 project Itself. Secondly, we have bean assured by Blain that such things do not go unnoticed in the Highway Department, pactieulacly at the distciet level, when the cities eoopscats and help to reduce costs. Thire.ly, it DART did come to Denton, it will certainly be some time out in the future. Indsed, DARTIs plan to the year 2010 does not get any furth4t north than Carrollton so it would certainly be a longer period of time before DART gets here. As you know, most designs for ' highways are foe essentially a 20 year period. Since DART does not plan to be here before 2010, it's conceivable that the highway could even be rebuilt with a new overpass to facilitate DART. It DART's terminus were extended all the way to the depot, the other altetnativs there would obviously be to build a grade separation to provide foe the rail service to go over the road. This option is obviously such choapsc. And, thirdly, as mentioned earlier, we could even terminate the tail service before It ever got to Loop 288, After reviewing all this data, t think it's staff's position that we recommend trying to abandon the overpass. i A I~ 1 i 4 N~ Y Lloyd V. Harrell July 3, 1990 Page 3 Obviously, this 'kind of decision has some very long range effects on the city. We certainly wanted the Council to be aware of this dilemma and to provide some guidance for us before we get back to the Highway Department. We have attsihed a drawing to help orient everyone, and we have indicated to John Slain that we would be pursuing this question with the Council before we gave his any answer. Since this is a major question, the Council sight even want to devot part of a study session for It. 1 should also point out that it the Council agrees to eliminate the overpass, that is lust the first step, i The State would still have to pursue the abandonment of the track by the railroad before that could be accomplished. it the Council indicates that is their desire, then the Highway 4 Department will pursue the abandonment of the rail line with the railroad. i It you or the Council has any further questions or needs further information, 1 would be happy to try to provide it to j ~ you at y conveAkence. & ck 9vshla Deputy City ~Unager SS:bw 5041H k Attachment IIII 1 ~ i S k r roza,Y I t t 1 f , CA&V 44,y o (0%) r i fi i i 1 f ! d^ 'C Cx7 - a C'n PA01% AD ~z c° I I Y II VERIFICATION INC 1 207 W. HICKORY 1 I SURE 3+0 DENor1. Tf KAS 7e201 ` (enlsesoeN i f I i July 23, 1990 E I' Mayor Robert Castleberry 4 City Council Members ji f City of Denton i Dear Mr. Mayor and Members of the City Council; I am concerned about an agenda item coming before the Council regarding the widening of Loop 288 and the suggestion by the state that a portion of the MKT rail line could be abandoned to f&cilitate a more economical crossing. The potential future use of the rail line is my concern. It may hold a greater potential benefit to this community and all of Denton County than we may presently I believe. I ~ Today in Denton, through the Main Street Program, we j' are seeing progressive direction being taken to revitalize the economic condition of the central business district, direction that calls for the solicitation of consumers from areas outside the city. ` As chairman of the Economic Development Committee, I have initiated preliminary discussions with train owners and rail users regarding the use and reactivation of this rail :I line which extends from Denton to Dallas. i I visualize great opportunities in this pursuit. For this reason 1 am requesting that this matter be tabled for 90 days so that we may continue our study of the feasibility of our project. I Your consideration will be greatly appreciated. 1 Sincerely, Matt w 0. of I I i y46lw r11~~ Fi iipe 1 r W-11 1616 IF 1 i 1 •rss I i i I I r I i f s . f I ; 1 ii! i t ~ i I , 1 ~ i jj f i NOF r erwr* S i CiryVi DENr0k rEXAS MVNICIPAL BUILDING / C NTON, TEXAS 78201 / TELEPHONE (0171888.8307 M E M O R A N D U M Office of the City Manager E i TO: Lloyd V. Harrell, City Manager FROM: Rick Svehla, Deputy City Manager i DATE: July 20, 1990 SUBJECT: Jail Agreement I Attached for the Council's review is a jail agreement which we , could enter into with North Texas or TWU. You may recall that we used to take prisoners from North Texas, That practice was stopped due to a legal case that was filed against the City. { In that case, there were some liability questions that were R! contested by the University and the City. Shortly thereafter the City stopped receiving prisoners from North Texas. This new agreement addresses that liability to take question and will allow us liability. prisoners from North Texas police without that J Now the University takes its prisoners to a JP for arraignment and then to the County Jail. However, a large portion of the revenue that would be generated in fines goes to the JP court rather then our court for such things as traffic violations, etc. By bringing the prisoners back to the City, we would gain that increased revenue which would help us to defray costs. 1 Since we already have the staffing and the facilities, and we would be able to generate more revenue at no additional cost, I we obviously think this would be beneficial to the City. 111 i The document has been reviewed by our Chief of Police, and he ` feels comfortable with it. Therefore, he is also recommending it to the Council. He feels that by being able to help r facilitate the university's needs, we will be able to continue i our close working relationship with both of them. If the j I Council is comfortable with this, we will pursue getting both universities signed up. I If you or the Council has any further questions, we would be happy t and answer them for you. I ~ Ric Svah a Deputy City Manager RS:bw/5059M c s Attachment I 1 a / _ ~ J `I PPCI\~ rl 2812s JAIL SERVICES AGREEMENT BETWEEN THE CITY OF DENTON 1 r` AND THE UNIVERSITY OF NORTH TEXAS '.SSLt~~~ THIS AGREEMENT made and entered into thi3 day of j 1990, by and between the CITY OF -DEN I TEXAS a home-rule municipal corporation (herein called 'Denton'), and THE UNIVERSITY OF NORTH TEXAS (herein called 'University'), each acting herein by and through its duly authorized officials: i WITNESSETH: l WHEREAS, UNIVERSITY is desirous of obtaining the use and services of jail facilities in wt,ich to incarcerate any persons committing offenses within ite primary geographical jurisdiction and the geographical jurisdiction of DENTONI and W?EREASF DENTON owns and operates jail facilities and is i desi►ouu of furnishing the use of the same to UNIVERSITY after taking custody, under certain conditions, of University prisonerst and r WHEREAS, DENTON and UNIVERSITY believe it is to their mutual benefit to formalize this understanding by entering into an agreement for the provision of jail serviceai and WHEREAS, DENTON and UNIVERSITY are authorized to enter into such an agreement under the authority of the Interlocal Cooperation Act, Article 4413 (32c) of Tex. Rev. Civ. Stat. Ann, Such Agreement is not to be construe? as one for the use of a regional jail. NOW, THEREFORE, in consideration of t:• terms, provisions, and mutual promises herein contained, it is mutually agreed as follors: { ARTICLE I CONFINEMENT ; A. DENTON, through its Police Department shall assuite custody and provide confinement, care and subsistence in its jail facili- ties for all persons arrested by a peace officer of UNIVERSITY pursuant to *•ne authority as prescribed by law and charged by complaint with an offense within the primary geographical jurisdiction of the UNIVERSITY, and all persons committed to jail PAGE 1 i g WWI 1 re r r ty written order of a Judge, said person or persons being herein called 'prisoner.' B. DENTON and UNIVERSITY recognize that UNIVERSITY'S officers are not supervised or controlled by DENTON or its officers. UNIVERSITY agrees that it will present to DENTON only those priso- ners who were arrested on UNIVERSITY'S property or on the streets adjacent to UNIVERSITY property, as set forth in Exhibit As attached hereto. ARTICLE II PROCESSING It is agreed, subject to the provisions of Article I and V, that upon presentation by a peace officer of UNIVERSITY of a prisoner upon either (1) a signed complaint sworn to before competent authority or (2) a commitment order or warrant of arrest, signed by a Judge, the Police Department of DENTON sha U book into its jail facilities and shall process the prisoner through its identification procedures, including fingerprints and photographs, in accordance with its customary procedures, and shall compile separate duplicate sets of records regarding all { such prisoners, one set being for the UNIVERSITY. I! ARTICLE III CONDITION OF RELEASE DENTON agrees that it will not release from custody or trans- fer a prisoner booked into its jail pursuant to this agreement unless such release ist (a) Lawfully ordered by a Court of competent jurisdictions (b) Required in compliance with a Writ of Habeas Corpusi (c) Pursuant to the furnishing of a bail bonds (d) Authorized by a peace officer of UNIVERSITYS (e) Required for necessary medical treatment or hospitalize- tiont or (f) Otherwise required by law. ARTICLE IV MEDICAL TREATMENT DENTON reserves the right to refuse to accept for confinement any prisoner, who is reasonably believed to be injured or sick unless appropriate and necessary treatment have been provided by a physician or hospital and said person has been released thereby and determined to be physically capable of jail confinement. ?AGE 2 i 1 ell I Fill 14 r F, i ARTICLE V LIMITATION DENTON reserves the right to refuse to accept for confinement any prisoner, pursuant to this agreement, in the event that the jail facilities of DENTON are then occupied to the extent of the designed capacity thereof, rendering confinement of UNIVERSITY'S prisoners impossible, temporary understaffing, the condition of the prisoner, where the arrest is without authority, the charge and/or roof the s vising officereofcthetjail,wtheepri oner should not be accepted. ARTICLE VI TRANSPORTATION It is understood that this agreement is for the provision of jail services within DENTON'S jail facility. Transportation of prisoners to the jail facility shall be the responsibility of I 1 UNIVERSITY. 1 i I ARTICLE VII LIABILITIES A. To the extent allowed by the laws and Constitution of the State of Texas, UNIVERSITY agrees to hold harmless, save and indemnify DENTON from any and all claims, causes of actions and judgments for damages, personal injury, death, false arrest, i + false imprisonment, and abuse of process that may be asserted 11 against DENTON and its officers, agents or employees arising out of the acts or the failure to act of any employee, officer or agent of UNIVERSITY. B. Upon receipt of notice of a claim o action arising out of any act or failure to act under this 4 reement, UNIVERSITY agrees to notify DENTON that such claim or action has been filed within ten (10) days of receipt of notice. + ARTICLE VIII I TERM] CANCELLATION 0 I This agreement shall be in full force and effect for a period of one (1) year from the date of its execution and may be extended in writing thereafter by mutual consent of the parties heretol provided, however, that either party shall have the right to cancel this agreement by giving written notice to the other party not less than thirty (30) days prior to the effective date of said cancellation. 4 i I ~ PAGE 3 i I 1 f h `*F ' I r 1 ARTICLE IX ADMINISTRATION The agent of DENTON for the administration of this agreement, including all notices herein required, shall be the Chief of Police of DENTON, or his representative as designated to UNIVERSITY in writing. The agent of UNIVERSITY for the admini- stration of this agreement as aforesaid shall be the Chief of Police of UNIVERSITY. ARTICLE X NO AGENCY No agency is created on behalf of either party to this agree- ment. This agreement is not for the benefit of third parties. ARTICLE XI I4ERGER This agreement contains the full and complete understanding of the parties and can only be varied by a written agreement signed by officials of both parties. r EXECUTED in duplicate original counterparts on this the day of , 1990. f CITY OF DENTON; TEXAS E BY: LLOYD V. H1 L CITY MANAGER ATTESTt JENNIFER WALTERSO CITY SECRETARY BYt THE UNIVERSITY Of NORTH TEXAS BYt _ APPROVED AS TO LEGAL FORM: DEBRA ADAMI DRAYOVITCHj CITY ATTORNEY BYt PAGE 4 r~ 1 P 1 • + r ]y t 1 1 I y, I I ' 1 i I I j I ~ i j ]I a tt=iw6l Iola 11 r a i 6 t D CITYoIDENTONMUNICIPAL UTILITIES / 901•Arexas8ireet / Denton,7X76201 I } MEMORANDUM .r TO: Lloyd Harrell, City Manager FROM: R.E. Nelson, Executive Director of Utilities f DATE: July 27, 1990 A SUBJ: Impact Fees and Pro Rata Fees defined as Impact Fees Sins;e 1987, the Utilities Staff has briefed the PUB concerning impact fee advantages/disadvantages. The Citizens Committee, which met for approximatoly six months in 1987 briefed the PUB, P&Z and CC that with the down turn of the economy, impact fees should be placed on hold werelconsideredd y rove b allecncernednasybeing andimpedimentftosenticingral Y new development. In 1987 and 1988, the Texas Legislature passed SB 336 and EB 1786 amendments which govern the complex provisions of establishing and E administering impact fees. (See Attachment). Due to the feelings of the PUB, P&Z and CC in 1987 and the continued down turn in the economy, no action other than establishing an Impact Fee Task Force has been taken by the City Staff. On July 23, 1990, the Public Utilities Board was briefed again concerning the current situation with Impact Fees in general and Pro Rata Fees, as an impact fee, specifically, The Public Utilities Board was informed that SB 336 and HB 1786 amendments placed a June 20, 1990 date for either having impact fees approved by government municipalities or to cease charging impact fees. k It has been interpreted by the impact Fee Task Force and the City Attorney's office, that Pro Rata Fees (return on investment from customers tying onto Cit funded water and sanitary sewer mains) and differences in required line sizes used for oversizing reimbursements l are also impact fees by definition in SB 336 and HB 1786 amendments. As of June 20, 1990 the Utilities Department has not charged impact fees of any type on City funded water and sewer lines Contractor funded water and sewer lines are not considered impact fees - Y definition and the Utilities Staff will continue to pass through pro rata fees to developers for these particular lines. l ;p Impact Fee/Pro Rata Memo July 27, 1990 Page 2 t Attached is a list of major water and sanitary sewer lines which have been installed since 1973 for which pro rata fees have been charged. The total construction costs for these water and sewer lines is $5,909,426.47. Potential pro rata fees which could be collected, eliminating creek beds, flood plains, and other inaccessible locations, are estimated at 51,000,900.09. Pro Rata payments received to date total $306,871.60. The difference, $693,129.00, would amount to the dollars uncollectible without establishing pro rata impact fees. Such uncollectibles, if collected in the future as impact fees, could take a very long time to materialize. The PUB asked at the July 23 meeting that the Texas State Attorney General's Office be requested to give an opinion on whether pro rata fees for City funded water and sanitary sewer lines are in fact impact fees. Such a letter can be prepared; however, the law is clear as to the definition of impact fees. CDH/da , xc: C. David Ham, Director, Water/Wastewater Utilities Joe Morris, Assistant City Attorney Attachments _ 2D1i103. DOC ' s Y 1 Wtl N> ai■ I ' Y e!r S II N N U 1-~ r r 1-• I-• r• r l-• r l-• r+ M• r l-• r i-~ 1-• r r i i A b U b m bW wow ObD ObD Ob0 Obo Ob0 Qbo obo abo m m obo CbD m obo ~ V V V I y~ j A Y M yyO OD ~I ~7 +70~Ofa01 o1 to Nln J.# #Nr r00 V O~ W 1 '~C I n I AOx Yioi v4e .'CUJR! p$ xf~~ S'Y I`Ib h q A r rG1 ?A Syys M ~C O M 04 00 f~~, 5bna1 }I ~y ;p ~j QOM iAtn C1l~ a7xmp~O YYZ~zQ I ! 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R lA A oOootldr OOoWo • o O WON# ~ o O w N H• • I I j~Yjl N O N OOOOOOt"000hV000oNb~000~DVOW 1 N , MM pp I Itd I b I p M ` 1 II11 pp I~ I ~ppN i A a N o 0 0 o r N # # J J W to i m Y N oo#ul#oaorrNOiNend►N# Oh w N p . . . • . • . • • • . . • • r N 00000000}+#F+A000O~WWVw• • ~ U W ~ 000000bOfJVW00pVOlONWpVwwN I 1 •y y Mdo N N M M M N N M N N M N N N N N N N N N N N N N I I Ippppl 1 N I~ I N s N # M C~OOtlO0U1Nrw>+000LA rWt-sNrNN # e Q+#rw I I I A 1 J SH ~ _ y 11 ~Rt-' l,lwLrl~ 'I f, y fet',e, i L SS 336 AS FINALLY PASSED AND SIGNED BY THE COOVERNOR f n AN ACT ~ a 'patln to hn n n at v, g a c p o cacnal ,mororamanta by Do local luoclnl'onl. It it ENACTED Ey THE LEOISUTUPf OF 78E VATE OF TEXAS SECTION 1. DEFINITIONS. In Ines Act "Cal4lirm"manto pIM" Mane I0'In,"Wroo Ov IhS Act wr.,cm IOfmolim Ca D,tll imorNamenrf or lotlhry arc Ares On{OUrWMI wn,cm Im01ct isle may Ce &$&SSW 71 "caplal lmprOrMNme, Moore water supply. treatment. Intl distribution facilities, wlllwalsf COIIeCbon and hatMonl llCtldq{: farm walr. ora,nlQo, and place COnlrol William: wNiNr or not Iocalsd within the service area. of roadrly IyGlllias, with 1 IJO expectancy 01 the" or mots Ymn, owned and Devoted by w On Lshall of a tt0l,tcal lubdiveam. 31 "Facility lemNlw" means fan over n of the Capacity of am filling IaCluly which "Nos Ina Inn Nmet,On1 S4 an OlNrwlle r',aloll" now capital IMprOVeMenr, in wool Mal the exenng fatally MAY serve new d"I00MOrt. "FAedrly feDanllM" does not nrluaf the rali mal"onarli moderlmdabM, 01 6A01MMOM Of an 0e11I1M9 facility 10 tariff serve lA,ahng development At A) "formal too" Meant a C IVI Of 46ion 6 po Ca Su IrIpM 60e Mal now dO"NP OM! In Order 10 ganshars revenue fr funding or haircutting IM costs 01 Camaj Improvements w facility expenso"s necafad/n0 by and offrrbul• $off fit such Nw 4eveoNnMl. AS 6104 In this Act, tan term'hll/aCl fw' InCIVdm lmortlied cno "s a1 III a1lVMPIVm changes and 1AChydm csArraf rNOvery INS Ceti M4uilOnl n NWil and AMY clap fM40ft S7VACf~ ,OAS of describes SI Im"ol 1o" d0 Mot Incluw III capitation 01 land lot public Dada 01 payment in lieu "row to more can Mosel; Ili dedlcatlM of right"faley or mwmM4, Or CO SINCIICn Of door nape 4CI lit m. of slfNls, Sid vrol ka, or Cunl wan IuCA dldicalici AMC COnetructloy aha rNVlred by ales OrOlmanam and ors Mecaa,taled by SAO ahrltti OD IN haw Development of Ilib lot Or ous&" to" 10 D4 paced in trust final lot tan Duroom of nlmolfulSt" dM610Dfr1 tar Orr4oAg r Cones rutting ' weer Of lower Maine a ky4W provided. Aowever, 60 Item which IN Included in the capital imDlavomeMll C MM atoll be roduved l0 be CMelnetW. except ouhauaMl 10 Subdivision IA of Subaectlon IM 01 SedlIOM 2 of this Act, and no owner apt be required 10 Oon/t icl or oadil 1eciolom And pay impact ems lot IN lams facilities Ids "UM VN eslurap" M' InCluda a dNrlptlM of In* sri arm and cloleetlMe Of changed M long Users damsillool mtMldlea and pooulstioA In~ Over Oft Ideal a 1pgNf NlIOd. i i 14) ,Now Qovowwr mP means tea lgmlvls,M 01 lam: r the COn{IrYCIIM, reconstruction, radeveloppri comp lwt structural allrst,Om, roloc611M, r SEI6FVORWI Of 6ny Structural r any use or extension of the um of land; My 01 wMCh Incraam IM number 01 SeMw units, in "P*ft" sub*O 4a' mine a City of town, whsthar Neraling under QMral low Or unOM IDaclal Of Mmwnole planar, a district or Authority wetted NM6er Aftlc4 III, Sprbn SE Or AMIeIe XVL 6apllon OS of IN Taxes Constitution, Or, rr the p4imsea ml , tooth M Sacs ban to of IA4 Act, CMaln CouMIm omribw in Sect bra to. sal "P44dwwy ISOMWG' mina anerlal Of COIWClr Itrmll r Mai which nave own dmlgnated On Sri Officially adopted roadway plan of IN political Su edtr4lort together with 40 noOwWy sppunlnamcm, but does ter InCIY" SAY roodways r al4oCleted improvrnMtl designated On tan fefrr r Tape hlgnway, system 161 "MnW arts" msena IN rw within IN e0eporate boundaAw, r alntryltrlal hrnNlctlom as defined try tea 61uMIC4e1 Annexation Aet IAMIC4 0702, Vemofl'l Tam OMI S1atulael pI IN prtt4al wbdlWylpn to be so by tan DOW ISO Imorovvwts r lacilltlem Ieponslonl spsGitled in 1N Capital Ifnprd a pool 0 pIM, eeespl m"wey Iwillllw. TN solvoo rw, fair ms purpON6 of 1 this Act may Ind14" a" or part of IN Lend 1,1010 the pollt4el SONOWSW W Its wlntarrltrlal lull"Iotlci, ee "it lr fdg0wy raclilli 1. For 1044w41 lawgltm, IN 1r*" am Is Ilmlted to in use within the Corporate bouMaulm of IN or"401 IubdlYfstM and Mall not excwd a d4lalw will to Inc ovenN hip Mmgth from tea Ave developfMnl, M to n0 Mehl Mon them Ins" on 4a, ! which Service ono shoo be Nrvfd by IN roedw4y feel III41 O"" In tan mall IMprOyrMn1 plan 110) "two" OW mw" a 6ta""m4w mWVn at CM4udal lM, use. QMra110M. Or d111CON004 21t0butedie t0 an IMlYkual unit of devow~t ca4u41ed In awordahw with worally, "Cooled a"m"mo or planning elerte2nl for a pamlru4f O41om II Of casual IMprMflMnta r lwlllly, es"mso"IL f SECTION L "TNOIIIZATION OF IWACT ML (At UMNI folfNrWw apwN4epy, flrlhoMtes Oy e4te raw for this Act he t~MArl fAllfy r"NIIwIlubdl Wanan MN1 of MrpoN an IrNa011m. Prltwel IVbOM11M1 an mmMt o 10 sweet r unpao NepecO INf on land within Ihrr prpyrm omMrles Of exInlMMonel )urlldlttbnl onto by Como" wnh Ohio Act $mow "040116" shall Ar be erlaeled r Imposed In IN Si tarhlM4l NM"It1lOM far roedwSy IedInIINA municipality May contact to orOmndf capital IMote Mlanla flow fr nMway vac IIIII A. to M at" Outsl" of Its Corporate b0anddrlm And extralemloflal JUMNICIIM 1M may Chrge an M06et Iw flunYaM to IN eonpott but d al IfeNOa fed it Ch&IW Iranian. iN Municipality must Comply with We AC. (S) An impfr On may N he0esed Only to pay ON cea4 of OMltractino metal tmprOmrMMls at Facility M"N4Ael Including and limned to IN confffultion pOMrect once, IVOvaylAg alp 4ngiNMlnQ taw, Lena 4Nu41tlnnl Colte Ilneluci ISM DrMI60L Court wAnl and 40411, SHOH"'S is" end exert wham 10"L eon ON Ifes ACtu6lM paid r Contn0led to to veld Ise AM i moop~l Qualified 64ir4r at 11 naive Al consultant pop" of uowalnp IN CWSI Lnpr&M~ls pIM wan Ater an 6MPloyw of IN OW IIIC41 SubdlvWon. 140hYItN4holl any OISN DIOAAW Of 1161 ACt tan Ed"fdl UMergfmM VYSlr 0 IItM1 At 1 rivet sualmrlty, which If oulNnmd SINwMn by elate Iw to pa/pp fwd wM11 fuNilem M IMpml Ime m defflMg In this Arri may um iro l tam to Day a staff "of" wan pncrm or updolm A Coplat 1 00 01M1 ta Alan uMr Chid AOL Prolw4d IAIV"t chnrgm And other OIMf10e Ow14 MAY be INluded IA MV MMAM IN emmMt Of IMpedl INS Only N IN 00"1 feed Pt u"d INS the 'Oyrt4M Of pnNlp4i AM 4larmt OM bOMS Acted, r rner orlg4t4M INUed by Of M DMI II Of IN 00111kca1 Wbft$lw 10 1 finance 1N capital Mo oventi of facility fewnuMf loenlllied In IN daptst IMprdvrrsnta plan amid are Mal used to fstMmr" Card Funds Iepgnoed lr 40,1111" that an ter 4mphod In IN CWI&I ImprevemMta pert f61 Impact !Nap slfn Mf be fwOlN r use" to my for any 01 IN 41fowtimp lit eomtructlon, aC0V41tior, by exoar4ioh at 61.01114 fm11R1" of loft/ red/ IMAM capital Impdyomm4 IN taclllly 4emmampro lmnldled in IN Capital WpoomiI PAN X21 read, operation, Of mainteminw of Iestlhg of haw DO I Into rerM4mf Of laedlty gplm[IMII r71 upprwing, yDcatlAp, ffwnding, r f"Immg 4C16IIng wp141 IMptOVM4n1110 NM sorting 4MrpOMfm n Ordef IO Mwt ~ strltler seffty, NNCIMCy, emtMnmMiN, r fpu410ry ItaMSfw; VOpf Iging, uedatlAg, mp2ndlnd, r INlac,np Ialrup Cmlist IM pfOVfMMII 10 rM+OI ONir 6fmNN Id 1e41Mg OMODMMI: At ,SI adm,Mltrahre and OgrsllnE Cwtf at ON prlHCal Iuedhd6iM. except IN Edwardl UndergrOaM water 01fil of If rnfr Authority, *Mich If eulwnd OlewMn 01 elate Iw to Cnah" Imo which function 11 MOd01 rem 1d affiliate in iMf Act may Hind impact lam to pay its end clafforstinq Coal 16) pnnc4ol PdyMMtl AM IFMM"l r Omr hNM4 an6tQ" M bonds r char IAdWidwa IACW it Stowed by Subw lion le) of this 6m100l 1 I Dt 1 Q The political Su"hnstOm IMpI uN Ouald4g plofmlioha4 to ott"re in* cmdal Im"or"ml Alan am 10 Calculate IM lMOaCI fed, fan CIr1U Nn0o0vaMM4 01/A M/I! COnia IA IpmdR InVMM111011 01 IN IW4wwyg If1Ma' Al 6 dmcN11rm 01 into m41IM Capital uwpnnmMll will In tea NM14e Intl IM tea seats 10 uogre", U dNS IMO1Mf. . i 1 i ~ t al0ana or ,•o,1u sucn ,mororemanl to moot ensnnp Mws and vle0o Ina limner unto, uhmanev, Inruo menus, cr nguI ZION IlnCarps, wn,tn anlll Ct preomed err a Quedima Onnsslpmal lnpm Nl ucanled fat OMOrtn tutn DrOV ss~On II vnglMmng a1ma1 in the Stan of let Of M 1191 Ire roll CIDUIN. line 4W1 al eurrenl usage, ono commltmenlo for usage 01 cadill of erne existing .$airal,TCIOVITM1s. wM,CM shad 01 Oepana by A auOd,eO ofatulonat engineer vCarl" to aarlorm suCn Wplstlanal or logrolling urvltoo in the SI41e of Tfess'. cl 1 "It"Cbon of all of the D( iorl of Ins aortal ,math OVlm In11 Cr 4o l mat lOM and thbf tens ntcalutalw by AMC Wrm Waal 10 reed cwIt00TMI in !me services area palled on ins to D10Ved iMd use psum9tiomm sniCn sraii to Dnoared cv a aUlulto c olassera' Ingirse, bclmli to ceform to orolsl OMs'. Mgmeermp stlWCes m IM li at Texiam. + dl a 341 Sam oltl lliln,ng Ire bee's a ev04 or flulldy of GIL conlumObOn, galnl4on, or mtcnarpeol a service ,mt far fun Calpory ae 14x141 ima,evlmanrs ar 411 erCenAmna ana an e0UIVI IMd of cans NOn table esnbl,Ihinq ''t life of o Iarnce unit 10 yard's 1,01101 and uul MCUmMq cut not r,mded 10 rallalnlVl, cempli and IMOU1in41. al e4i numoor of clattered barrio Mims- MOCess,lllma by lima atlroulo, lone" aankooment mad nor me same- Ni -lima on rai lama use aesumooona and calculated in ICCaall Violet genii accepted onplMMMg ar pnpning :rd 14: ' II IM C1OIeClma sorbed for Ca pet{I imOr0STMf1 W rltdoly bp1n 110n1 rl0urted CY law /sMOt UT11 OralNled oaf 1 'INJAC to Olfla of lima. Met 10 flCeed 10 Ylln31 Toe boon lee NI esnme Unr1 IMO not esreed the amosti esfNmoned by dirowna IM tears of ono c l Imammmaals described a Neaoffil IN IlaN of this 14es00beA at IM total nambel of PrOWIN sore►units besenb" m v. tollgates f/ of this f uowe" 11 the number OI new SONIC* units p10Nc1ed polar a resolvable OmriOd m time is lets 1nan Ins total rumble of new service units Shown by the 1pordVed IMd uhs lasum0hol at lull osWl00ribmt of Inc ssrvoce ees, one maximum Impact IN oaf Ifil uml Shill N C41CUlelo or dlVodinq line Cats Of tam Oar, On of IM C1101191 lmolorm"mts necellidals0 by and attributable 1a projected new IaNlce umlts described in PanOgraln ll) Of from su01edt10m t9 line c10ledted now Illimi bm,e dd&Cflbsp In 11141 011ra0i The IPWVSII III by P11801904 df 01 this suoeed110m may Do compared am a eveleme140 bs0$ within tns service ores lot pen rat callogory of capital rep10WmM1 Or frolhty Ixogot IV the Oes,gro led Ifri am. lEf Ill This subdivision applies only to rmOACl feel adcaled and lore started Pnaf to let of1edlNo oafs of IIb1 Act Po' lama which has Haan pitted lm accordance with Chapter 231, Acts at IM login Legislature. Regular Session, 1921(ArtRl 9744. Vernon 'I Toal Clrll 9latutebl, or tam IYoOwnlon or elNtlmg omcimuf" of 1 political subdivision Wlor to the stectlW date 01 this ACI, or fans an wmo Mw dMlOpnwl acurl 01 A pfeplees wllhout Dlatting, the Call solalwsloM may peel Ina Impact Ives 11 any Hope boiling the devolOaTMt approval and colliding pralal And except 13 ofavlded In 8049111111 Of this hedhOn, may Oollal me title At either tam lime of Fedor trit Of the 19ed1'rlWOM plot Of CCI MedIIOM to 1M political sualrnio's weler or 14war system W at Ira time IM political lutdivalDn Issues either the building permit 0111111 CMlllelle of Occupancy. 171 This Iu0d1e1110m apphpa to imoedr Ilia AOoofed error a IM allwtlve tree of onto Aar and !bed Plotted subsequent to that of !active data W this Aol. P01 new 0H1100TMt which 16 plotted lA {CCOrdai With Cel 131, Acts Of tam 40th Legislature, Regular SesnOn, 1927 ;Ai 9141, yelnon'S Taxes CIVIL 3latulesh co IAe Iuamoiom or platting plocedueo of a political oua1r4 Sion 1111 IM o[Ied1IW We Of 11111 Act. IM Polileal subdivision may pesse tam Imow 1Oes before w at the IIOe 01 rocordatlM and, -slept tl provided In Suaaeotalt (M) Of this es0110M. May OOIINI tha 10" it Oh11er IM Ilene of IedordsllM of IM slalMelOR plat or connection to time pWltical Suawl{Ion'{ Wolof of seeder Iyattris of at IM bore tam Pat auahhalcm issues Ntmw the building permlt of the certificate of OCCYUMCY. 171 This IueaNnlon spiel comfy 10 impact leas tdo0tpd IubstauMt to IN *NWthv des to 01 this Act, Pa m4w dM100m0nt Wnat1 is petted in accordance warn ChmatM 4471, AC19 of the 401h Leg1141ur it Roefousr Sambrt 1977 (AMICN 6744, vlnany Tomes Civil S4tulf41, of tam IubdlMalon or planing procedures of A p011101 WDOMbIOn JtW le IM Notation Of an Impact fee, M IrApest lies 1 small be collected on any servics unit lot which a valid butNing parm0 IS ieued within Me Ymsf tubata,renl IS IN 0110 of &"Or ! 1,o of tam 01i IN. 141 I'll sub01w6M #Dolled 10 111 wnllon it SWISS fn ANOIVOACO With Chapter 71 Act$ 01 tht 410th 1441/4Ne. Avon Sea- 1,06, 191Y fAlthi 17,141, VOMOA'1 Tesp Cnd 87alool l 01 fan WOQMIt" Of Platting pro""M of 0 "Ili sub4mi4o SubW quor a adeplW Wan MA*Ct 1es wrie0h 11 !doped Afar fan I0ho0l1W oaf@ Of hope Al. TN political Sobildh an IMII seas. the ' l mps t tea baen ON It IM time 01 foowdNkn at a subdivision bull of olt wr pill purstant 10 Chapter W. Able W tam 4011 , Lplsift Raqular Somespo , 1977 (Ankle hip, yorn4A 7 Tsta1 Civil 81Nutnk or the Sub ielan of platting WNngham of pro Cadules at any political WedMean in ill official records of IM toll Cent col tam county fill what the libel a b0eled and, Oa- clot as pfov4w in SUbeesllom iNl at Ihll esctlgn, may Coiled the ISS1 at hiller IM llm0 of rat"filkn OI IM Wed MOW gel W connection to tam politbl WDdlvlool WNW Of Wow syltom w t11M than tam wllkal Wpolrlles Issues adMr IM 9ulNblp parfmtl of tam Oomilaatl of ocoupanuY (3) Per rent on wow mew dovo*smot pMUrs or is AM~ to occur whlaul pf trod. INS o l subdivision holy a$"" the impact Ies at aM lints during tam OeYO1oM,Mt Amid blflNing Oman slid may called IM INS At either 1M Ilene at MOWOSIIO at ono Sualrelo plot at ace4v"tan Id IM 0011tical ouedbeaA'o water or esaW system W AI the time IM 440111101 lubdmmm daunt other IM building parmll W IM CMIflcla Of OCauesnCy (b Alaslmool meant I UVWMhRolah Of (At am0uml 011N bnpfct Ibe to $'Met On MO dAe W OaUli 0 evade In trips suit' i Sort Ind d the maximum amOUnl whrth an be chimm pan first" U it Of IUCA ofv"on anl. NO 114mi aW by IM Mitiol i l,bdlvH@104 11 Wilt IF) Altar 161plm4nl 011N 10"i foes attributable to tam new 0&*Wnenl W 4111edU6401 CO An aglo~l for olymM1 of Impact fore, M1O eden Nrbl impact lost W InCINtes InWODI Ohs" be 016lOd IgaIMI Ouall 1W for 101 resaph, Un it IM rumble Of W. rla 1'not& to be OMO"d o such treat MCrosm. In the Overt W IM IACfeses in IM numbs of IeNla unAO, let ITpIW fees it be mpoaad Small be umded lO the 114110unl ll(lbutabls lO IAt addnanel befvaa umil0. Iola A political luedMllo la IUIfKKeed 10 401N Into 1n SSreerWI W11M the Owner of { Iran Of tend lot which IM pet imp babe redorded providing lot limit lima led method 01 Dayneot 01 1ha ImpaW is le. IM) Except (Or roadway 14CI(Illes. IMOM 1041 meY DO L"* $M, but bell not bit Col) ttbl In AM$ Voll eahlpal off nW ounMtly aWdabfe unreel: (11 copedthM a med4 10 pity two Caoltl lmmproedt W IICNIty amosMam which hN beset Notifiedlit Mt eli OrF prayMNm/ plan and IM 004111061 0000NIlan COMMm to 10, all IWO Years, COMM46se ponatfut,W, purOuaM to duty Awarded IM omeculed Cotecto or eommit~lo Of sllll Ilene COVOAg subelMtlAlhY all al IM work Ipultad 10 provids mm". amd NW Ina Samn00 available wldhn 1 restoaale perad 01 if" Con I"hng IM loy" Of Ctotal I mpro""Id W Ifill elpaMan Id Do coral Noted, but 16 00 -hall IDMger Nan Ilya Ylll (11 tha "lit" 14ed1YISlo O9flst INI 1M OWIM Of I n" dMadmMt May COn11/UCt Of IlaaMY the x0141 ImOrOWmMtest facility f rpaMlot and OSrse1 that Ing Co{U mCamed W funds advMge will be Creelles ISaHMt IM impact Ices O1nereNW due Ifom IM Mw afv0I00n1o1 of ageees to ro!moul N tam pwmber for such cols Irom Impaal fese bald from WAer new "VofODmoto amch w111 use Such Col IMCMVOMMII W FII er0aaoloswhah to" shah be COIItctod lam feimWlled 101M C*AW it Ina I'm* the OIM#f nM dovo+oo" mt records Its p1All at 131 an ewMft voile( y epuesll Inc polit"I Wbdlwelo 10 estM Capacity to ssM f Wore 0"6100mMt. and the political W b aldsan and owner antes mod a valid MhboA lgen"RL ID AMY name dMlaplm9nl for whResom impact fes nog b/M paid IMII be smbped 1o IM Mrmawt up and pi of the same" W winch the Pea apse filleted Ird Sli Of enbIISO la rwbW 1MTedial# "Wes from any fueling eCINIIN mall ACtuol capacity fa IoW line new smwco Ml la, euoleet 10 centrance with etmw valid rbqulS WS oil PW1149I bumlvilaM 1a oulnorlted to expand tombl Irom any Other lawful OCYfe 10 Day Id art Or t Daman of tam CIMISI Im• oroven'oalo or faclllly aloopt Io reduce me amount 01 00441 falls ,KI Political SUbalmI And WMr govlrhma roll lmhpes let 4uimne6 to pay impact Fast Imoo"d pursuant to this Act, 11) AMY COnStNOUo al, ConM,bulf" 10. Of dedaslroM of all 110 roadway 4CIIIIIM agreed to Of 1ed110ed by a bOlMaal sgbd Mr $.am II a conoan 0 QMfOOmant apDrdvel mall pa /OOned against rslawaY IAcilhles indict less ONofwild duo I: em such YV^tYA 1 ~Y . r Y :evnpomam, SECTION S PROCIOUREI FOR ADOPTION Of IMPACT lel 'AI Excel S1 OlherWl o40vloed m In la A at. M I me act lee as Authorized or SIC ion 2 of lnle Act$Md be Uwed ey a DOitKef IV CAly i I Ion "Met Upon ecmolying Wan the provisions ser lortn in this 54011^ v Be A Gai bill sucorvilipn mlenalno to impose am impact lee small acoot an o10e, arc irall or resolution establishing 6 Ducic 1 'taring axle to consider lama use assumptions wahlm Ire a06ignsloo IOrv44 Rea Imp will be used to OOV*100 the caoiW TOrOvemalRs Diem, Ct 1001 4fof man the *AV Of 1ati Of lace order. Re govairt Dade of Ina Ooliiesl suDaiviaion small soocemr in o4voc y commitles m e:coicance Wah Section 101 ills Act, Oi on 1:11 ,01110111 11x1401 the lust Dubilcol on Of Ire ndtl". tro Ill it el suDalaaiam small make available 10 Imp Pubic ILL fend was asa4fnpt'0i. InI lima 041'00 at Ine Projections. SAO a clecriplan 01 Ina goneef nature Of IM tel l ImorOveMnts hclttlaa vii Tay of D1000114a. El Thu CWltkal IubdIW110n SMAll provide Oubib n00" 01 tMO fill III AI I06st 70 days before tho nearing, free 001111cal IubolrlRorl Snell land 1 nttaa 01 Ito hill by unllled mail to any person Who rip given Wnllan mel by "milled Or foglefered M414 to ImS oil seCMary W other opgmeled official Of Into OW.I.Cal taut1044e roouesting notice of Such hia l Within two ypr4 Diecedmg this oat* of adooIIM Of Ina r060lutuan of order seBleg !his Duald hill ,21 The Political Iu Ddlvlslon Small Ill motto 04 IhS hoofing Order 4 W4ek la IntW COnaeCUlivl WOMO. thS fell nelic0 10 900017 at bpi Ill but it mars than W days Datea the dais del for tto fiNel in one W mans neWsssper , with gowel C11evIalMm In each county in which Ind political suodlvlsion 1161, HOwerey a river IulfrOhly wn,CR is eutM0200 aioewher11 by Sala law 10 Coral loos'Whllh WOCIIOn ea IM04CI fps 06 OsflmJd In Ire Act may Dul ller that ftouded naWlpeDW n0144 Only In pan COUny in WrICh i the sewCe erg 1106. The note" at OU IIC tempering Shop not b4 In the Dort of Ina 0411111' in Which Ice nCtICIG and Classified 600 agpeer IN small not to sini thin Onaduanar page at a slindari Or labloiadloo nsw11"pul and the meati on IM notice mlilt of In 16 point or lI'gar from. III Tho notice mall COMAI the following: Ins a tell to rood as late**$: 'NOTICE OF PUBLIC HEARING ON LAND USL ASSUMPTIONS RELATING TO POSSIBLL ADOPTION OF IMPACT FEES" (b1 the Uri, data. and location of IN haanmg; 101 a ahtemMl lit IN purpose of 100 hearing is to donate ti land time malumptlOns that will be used to develop a ii impeWp ti plan pW4uWA to Which An Impoat 104 May bell IM4)0*Odl (o in seedy undlfotandthlo map of the $".to of" 10 which the and use 4ssum011pn1 Gooey; and Ill a ototei mat any mamDer of the Dutlle nap IM light to appear at the hall and Pf~t arldante for or against ti lino U" 6sslim11114l IFl Al fM pulll h whip, the 001111cal JubellielsiOn shall Oeteermine *%MMO 110 Sol or relecl M OfdInareo. GrOW, W rpoluUOn aDprome ng the land use Wurr1014N. 101 The DMlllaW 4ubdWllbn snap haw 00 days from IM dell of ono pull oaring w l which to ppr0y/ a CINpWOf suan land { Ulm ssWmPlbma ' S IM An ordinartem Waal, at ro WUtlon 4pproNrlg and use auumOll i INIO not N W"16d 11 An MnegM" mp4uM, 1 110 If 1114 gOYmning Oody sd"to in oMlnOn". Order, or mwo1ution somwovmq tho ism u10 oaaumptione. IN low l subd msiOA eNll provMe la a capital Impr"ow4nit pion 10 Do daaiooed by qualified profpeo oil "mg p Wally at"Oted enplfl*Mng aM i hnmmg ! I pracllm In 6COWO- 0I the Buda6ctlM (D) Of Social 7 Of this AOL Y 1 (al Upon camp4110d of tat capital "VWAmM1s phis the LOVeming Doily shall Wool M Order Of rlWutlOn aOling S public I'ma lop l to wiceeks IN WOpIIOn at time effort and impaltM at lto Impel lea. Ins A public nNnng mull N hold by me gOvwf Ill body 0111%0 0411111 406MS10n to d el l IM or"om WdiMndo, aadO, or rpolullOn a00pltrq a espnll I up 0 of AS 10 pith and tmoOaing an (firl terms. On W Dol IN Oats of IN Ill oubkoMn of IN "1100. In1 camiai Mtp(age10Ms plan SUN be av&A" Is live publkL N TN "Awl suboom" ww We 410g owed P4t4N 01 tM Nthrq. It( At Io"t b days 0 a(Of11N h"fi% IN PolN4W air0dlylal01 "Ned 4 WW Co the hWAO by W MW null IS Only OMao WM hall given w+INIn WWO by Carol" W 160111Oed mail to the elty eserslary W OIhM Oss""d 0111410I 01 IN PW1441 ardW IubONlsbn rNuooting 0014" W IWO toeing W11Nn Ia0 yo6re womin0 line 0610 of adootda of IN fo"wlmm Of Ieting tM public haw (21 TM political Iu0dNlolOh ail puWMh Nloo of IM Mating WMO a we" IW thrm W6"ulW "OL tM (feel nofloo to IOOWr at lNal 00, but man more man 60 days before the dais Ier fair IM haring, In aM W moo A**$~ wdll" Wol E Circulation m NM County In wh4h IN 0011461 IuWINSIN MA, HOWNVW, A IIYW "malty Which is Nlhorow e104OP m br stoto too 10 oMrgO Is" Which tuitWn me WM Wt lop ms 06IMod in this AD] may pubNOh IM Mu"d neWOD"W MelOl any In Non Corny in Which IN bw"o at" Awl The PMI" W pu014 R"ri" ehd nd1 be in IN ISM of IN papa M WA" all "ION Ind C16W1led WI SO W and Shall it be "malls( Man OMau&MV 0404 Of A slaiafaalle 01 tablthill "*S" W, find IM hsodllM M in@ Moll" m"t N M 1L0dn1 W lAfgW typo, 1 171 TM whas $hill contain the fWNwerl l (M 1 h "llmo to food Am follows: ! "NOTICE OF PUBLIC NEARING ON ADOPTION OF IMPACT 1110180 (IN the tm10, dill. and 10"tlWl W IM hWrg; led a elWW11Mt that 110 purpoN of IM heal Is 10 tons" IM Woplbn of an Impact r"; Id! M per W "I tanda010 Ingo of lM Nfvfc$ WM om Which the of... 4 fees Will be ill~. 141 tho omOUM 01 IN popoW Im06W W col amp uMt And If1 a flaiomWd that Any membW Of IM public hN IM tight 10 SONW At the manna and 0 Oft I Ids" Ise W 4§411 true plan am WOposm fps, INA TM I&Imq COmmmW Shall flie ho written Commwnts am IN proposN "alai improvWtlMts 04n SAN IIrYWt IoW nW isms from rM Business toys I for to lh Pubic hoaMyg. ! ~..rl (M The 0010441 lwbdWlkM MIN awl" or OISIPPrOp me odODtbn 04 IM espilaf Imoroyo le 014A and oomllw of om impact tW within 00 deed after the Orl ha anti 101 An oroMaMa. WpN, of resolution Ipprovlng the Capitol lmDroMlMll plan IM lmoooltloA Of am impact IN $Alto Mail be adatod it In bmegerlCy In4aN111. ISCTICW S, USE OF ►ROCEEOt IAI TM dell WdM/Mo. W f"o%IIM !crying om Impact its shom piavlee that all tuna COileclod tifm4vt free Id"Ilon at Am 'moo011N SAO, N 0 PC led m Intrmt.bNnnt accounts Cleary Idantlfyi q IM e66"' f dell IlnPfdvenym6 W flailly oapgital ai1Nn IM 41(01011 $NO for Which Me too was ~a& Inismi plMd an I CHI to" $%it be OOMbMId tuna of IM ' IaNUM M Which N IS Nmed find SNti be aubteW 10 all fpifhl4M Dial om uW Of 1""I fen IMO ONE pW$IWIO Of this ACL 1 EapoMitutee 04 Impoet falls funds thail be mod Only for tM ovrW6N far *Mch IN eMMI 166 Wp Im►ONO 411600 -F br this Capital Im01o"MIS Pon AM N Ili thOlssd by this Act. 14 t$ OMI Of IM WCQQMS IMO WmO ^1160 1101 614 ap0W140 Shia be aM few Public MIPNIIOA And cWymg during OrdlMfy bui,Mse Must. If TM Ock enri body IN" N fN-Oweeks IW supervflthi iMoiVWtlt10f1 Of the CNltel OWI-~If 014A In S tlmsy mthAW. I, 6 f' r AAA i' , AV i. 4CT10N 1. REFUNDI v al Ucon me red"St of am CWr1r at the OrOpemy am wmcm am ImDICI f fill IM O0n1a113401vil'On MMI World IM .4 Impact 1141 d blgbng Ia C0ue14 Pa pldaWe Ina larvlca is cam114 Of 11 . ' IdelvWOn mail anal Code:tng Imo rap e v men ferv IN was not pals bit, It11ea 10 COmmenll Con IIryClIOn wgnln L_e taro or {ervlq II 1401 Ivbl14lf 114 a l1IOna0le O4n00 01 lima Conuaannq tan type at 6110.111 emOVOve mint or toiWty alolnSlCA 10 be COnltruCtid IWI 14 AD avant ratef than Five W. . from the cafe or payment outauanl 10 Ire oiorlalons at SudelvaiOM III of SubWtloM iNI Of SOCtlon 2 of this ACS, SI ODOM COm D411en of tan CaDda1 ImorOVNrIaMa or I„ Culty er Dsns,ons ldenpn14 10 the Cootal emOrOWmMI! Dian, tms vOhhcal IWOCIVISIOM !hell walculll tan impact foe using the actual costs of 1110 Covell iM DlOrememl of taCdor I[aAMSIOk m lM emOtCt 'aw Calculated based on actual cost a lots man ire 1mCIC1114 two. One DODntal SUDAV.S.0m Small '4141,14 Line 0414rence it the 1,1161ence IrCNOs Ime Im0av taw oalo Oy more tram fit Darcent. Cl, The oChbCll SuMlv,S.On Snell reluno any impact fee Or Codicil OnefeW Onion to not IIGMfd 11 aulMOmt14 DV Inq Act nllnln 10 vista from data of DaymMl. X01 My refund Man Net em v"I CalculatN tram the a ro 01 Ca nett eon 10 She date of del uno at Ine 11 alulory tare as Sol loan 1M Pall ArbCIa 1.0.1. Ti t10 79, Revised Stal Flies 1A Ilots SO*1 02, Vernon 1 Tooa1 C1 vll Sl Stu teal, 01 is succ a3sor Il btu ta. E) All lluMI she II be, made 10 tan record owner of tan 0100011 at In* time Ina W no i1 0KiM DrawOed. So wpm. 0 1 ha impact laws Mrs DPd Dv amolmer Do llic91 sU14blPOn or gparnmenll entity, DaymMt Mall M Moos 10 WCh PObhcef 1ubWVFS1OM Or povMn"Otal entity. I►'I The Cwnef of the p10DMY On which am ImpaC1 lee Me$ Dawn Dbd or another DoUb"I subdlvil,an at governmental 3yd] entity wnecm paid IM 1mDod fail small move standing 10 Suo let a refund under IM provl6,0M1 011n.$ Section. SECTION 9. PLAN UPDATE (AI A poillical lubdlvllbm imooimo am Impact IN small update the Ana use assumptions and Golral 1m Or0Valms is DIM at leNI IV" Ihf" Vaster wnkh throoli pemod !half COn11meE0d from IM date of IM 14COhOM Of the Ca Dltal Improvements pin, EI The ycldoal lubdMSlOll !hall f"IfAr Ind evaluate 141 Current And use sltun ioM and Mall Cause an update of the capital emOtOVemMt1 OIM 10 of prepared in sCCOrdari with Section 2 01 this Act tCl The geretmnq bogy of the political sUbdWhlon !mall, within W days Of r14awing the 110101 Ina land u14 14Wmplkna and Ina Casftal IMPIOWll4mtt 0111, 14001 M older Ntilnq s public hearing to oletuse AM to rp4w Ins uposte and shall dolarmlM Whether 10 emend ma elan, X01 A DuOIk Monnq muef be hold 0y awe povernlnp Ddey of the polltkat wdelrlei0n 10 discuss the OropOise erdinanct. order, Of ta14WIleA ameMlnq IoM use 11481ilm011On/, IM Capitol OnprprernanU plan, or the Impact IN. On or bi the dale of IM hist oub!kalsom of the moil", tan lean use assurhplkii and the Ceollal fmofCVSm i DIAM. MOIYdmg mt amount Of any OfONMd aura ded Impact foe ser Somi um, shall de availabN to tan public'. (E) The P0I1461 SuOOMSfOn Mall prOVWe pnWk notice of the rmrl% (t) At label 3,7 days before tan hearing, IM Odlitloal eubdMfbn WWII NM a MIS" Of IM neaflmg"will" mail to Arty pWM *no "So Olwn WtItIM matIN ir, NrtdW ol r"iltVW mail 10 IN City "Wolary or 0 11er ONpnaled official of the political subdivision f"O ling Mtias of such Miami wllhln Iwo years Ofe6e01nq the date of HOLM of the f eealutan Cif Older NttiN IM Oublk hNflnq. 121 The 0411t1Oal suOdlvlakW SPAR puolleM W" Of IM ruNMlg once a wIM lot thfN COmaseutlvs we" 1110 final Mt10d to apposr at IWI V. but not mole than 60 days bafaa IM GIs 14 1111 IM hefting, In OM Or more MW"AWS with 94wiLl cifewisIWM In "ch County in which the pWltleal SFlOOMalerl SIN. I owe , a rlWr Wlki which 11 authorized elsewhere by 1114 low to cnalge to" which fund 104 as Impact teas as de11nN In th'6 Act may Dubllah the muirad newapaper 601tlca any in I14h County In which tan wvieo !lea llee. The netWel of pupae hearing shall Mt AS In iM part of tan pa0or M which Will na1kN And alesedled aG @PONT IM Mill not be ImalWr than OneOuanel page of I staMerd•IIN OF tablold olia newspaper, AM IM hAwdHMe on tan notice mull to to t61VOUll Or larger typo. 171 The notice Snag conlAm UW lollvalkii la1 a headline to led m IN]M ' 'NOTf01 OF MJELIC H"NO ON AMENDMENT OF IMPACT 11i 161 tan limp, GH, SM tad"Wn of tan he": ICI a ltst&Wt that 1W Dutoo" W 114 hearing N If 0"@k W tan af4MnloM fit and ON NWmpt10n1 aan a casaef lmorwWmNU DIM atld ft 0"04" at an i npow IN: tad) an "ally uMftatsMfbW d~*I n and maw of the me a arm an whkn the u0aele to Writ propafed; amid { (q A atalari that SAS, M~ of W Wolff 1491 tan fight to dopier al the nearing aan pfNenl "Wwo far e or 6"1"t tan No"* alwmWWne, i IF) The 9"Wy eo MMtl" Mail 11 is Me wrlltM WMRWlt en tan OMDONd lIWMmIMIe to 1M lend use capital ImOrormirr a Ofan, amid UDOW IN W 1N8 than 1t" tuoifWs days Dnor to tan public heammg. 101 The Political luWO W MId "PM" or diSWroW IM arrooth tad of Inc SAM WOO 416umpl khe And tan CAOltal lmprovwi plan aan mdeM1Gt1011 01 An Impaol 114 within 00 days after tan pub1W OWN. (H) An Ord nance. Drool. W INOlulldn sporami the an4Mn4nl to tan faM use SAIUMPOOMI, ina Ca011aI lmpr*"RWIe Pion. IM IMMIMMOM of an impact IN small Mt to sadetsa "An fiWpMCy R4"uro, eECTfoe1 t. ADVIEOMI eoMMTrrEE. IAI A Oeetal iMPM"M oll seVleery demfMHN, eampONE W net !NO that IIW menOWG. Mall be appolnlsa by a motonly WIt of the oo"mtmg body of the Doi WWNIIIOn. Not ION Ines b Wei OI 14 mfmOMMMO W IM $OvWq C*Mmitle Mall be rW*wtblhN of the real Palate, ofr.l- Mwi a bullding nWuetrle a wM ate not OMOND"" W of tall of t polll"I NUMalOn W gOVWMmNlel MIRY. It IM 110111 last OYNMI" Mae 1 011AA109 SM zOning COIMMINWA, IM 600"IUIM may eat N IM AOAsery Commftles, praVWSd colt tan Dbyln05" iM1u0N At .amt OW fMe" thro W tan PM Iii d.vfWOmenl, or Du1lOing Mdualry wan IS n0I AM 6mONyea Of Official Of 1 political IubdMSlen Or EOw MF4mSl am tlty. 11 M high ffpfSfMllathta is a Rif ib& 01 tan plan. Ming IM aMing earmallo11on, IM commission may 61111 ad AS INA sanitary oanmlNN If At lout ON such hatf r"Wit" N 14o fieim by IW political IusaMohon N an sa rude vi msMbor 01 tan Wori ',M 30ming a&wlosim when n bell N tan AOVISOfy COM"lt$O. 11041 Ir OW taw d td de opolled ii tan satyeforntonal jurist l W tan 00111ka1 subdint 1, bad of I I. Ship shalt IncluN b reaNWIIIi W Prom SOCA IML 1E) The Nvis" CommiIIN Mall NM In am 14vISOry 440141 and 1$ ealaWlehsa to WOrm the 10II0w104 fuMtbne: ifla.. Ill to AOVIN AM se1Qst tan Political IuNIN11on Im $dWing lend use AsNmObOnal 121 10 fawlo r IM capital "of*v~ts aloft aan SIN written COMRWI&l 13) 10 monnal amid palualt IInpW!W11ation 011" Capnp11moroft~tl Aloft Ill 10 file sw"nnuol news with P"Cl t0 I" ar"s of IM capital firms nOVermSn11 OIM aan 10 lporS 10 tan O+I!tI0o11udelr4 Iran Any W94 rN IWYI144 In ImOWWnting tan Plan W IRV"Iftg Ina impact IN: and is) 10 NV1" time political IusaIililIrM Of the need to update 0t farm tan And ON assumollog. Capital Intoroysmentl plan, Aid mpact taw fCl The 001111411 146IN ISM shall moat avalleble 10 tan sanie0fy CommMtN any MOtNeIOMI rSNma with rew"t to do4w" find emo*mmiing'Me "Octal ImerOWm ntI pion IDl Tne gorernmp Doily al tan deistical AusahluM Man saeat prdeseursl rWN la tnA eommutN l0 IoIWw m urrYmq one ill dutlea {YJ+r~ taFtAV+ I t I l /a L 1 I SECTION L OINIItAL PROVISIONS. sill ..r.✓ n AI If iM QOVOmmQ OOOV 01 the Oald iCal fuOaIVHIon Opal 101 pSrlam a oUlY rmpotH unotHh,l ACI Prtmn Ind p1HCIIbaO bind s :InpO, / OIIfOn *`CI AmI paid an Impact fin Or N owner 01 land u00n wmen 1n ,mpNCl ill not Olen paid VIA Nave me ngn110 bra semi 1 Proton reaueot 10 Ina govarmmQ occly at me political Iu44mlaWm soling the morwe of the unpenormm duty and lac Waling mot it be pMormed wllnlm 60 doll of IRA 111140st . it ml goNmmg Dodv Of IN political lubdIvISIOA final that Ine duty IS Figured ,Mott inn ACI and is late In being 041101Med. M men cause t" awry to CamIli wlmm W days of he rwual end continue 4nlo .cAli 11 A 1"010 must H MOOS of any CuaIC nlanCg PAYOW 101 m cola ACS. Such record wan be MainlatnN Ind 00 Frill Ivallable 100 pvarC Msaaellom cy Me Dcnircat sucalflslon at at INII Ili yosre avlat Ina posting. CI Anv See Or local realriCtlM1 that IOOIy Ili the MNSitiom of Am Impact IN A N coiltlcal swod WlflCA wharf an 4MVIC11 144 It Oro- 00340 WIN of CUmurmilrf woh IMe asticboms iA Ina Act. I An Impact N wort q IF pace on r e f N rya a e 0 IJ C must, within 1 M Wfro 01 said toocnve data, N re04to0 or an m0001 tot moot DUIewOn110 11118 ACC ONVwed, follow, BAY political ruodrvgrOn Along an impact tot I AN not been roji DUrlulnl 10 IAq Act vermin are Yew Of foe fff"oW Oslo OI this Act woo to Ora l/ f0 any Dally And, dent? ?Me Onwyemf AwiOd ANYe in IModcr he anlM expands the MAXIMUM 0411mllf4d 410411 SUOINNM 10100 Section J Of 011 Act BY MOM (PAR le palcanf Oar an C" OUnt eo4d1 PC rwo Hamill 1st dillama pa 0ffrvffn fro mfrim4m Impact ON allowed Ina the 891UNJ mD/Cf 1st Imposed. Diva reasomaclf AXremer'8 Item snot court caste. EI This Act 11h111 not of COM/INN to 9rOnlort 411ec1. 01 reguille any I". 1st, charge, a assessment wNCA is specifically aulppnNd by stall law, 1F) NO mWrelarum wall lie placed on now davdl00Mwt POP tmd purpole of Avedlog Ind completion 01 all or Ins part of ten protNs m"H"oly to OlreiN, Adopt. Or it 1M Impact fin. SECTION 1. APHAIL A Poison who hat Is Inuat44 all Adminlelrall're femledltl w4hln the IlllUCal eVOdivimian and who it 1991rwed by I Imal decision le fnt4lod to Ural do mavit under this Ad. A tun to COmtNt In impact 1st must be 11144 within 90 days NOM the data of Adoption 01 the f ordinance, grow, a MQIWt10M Ntabllahing ten ifi l fin. EAceat IC: lalaway I"IIIIIeL a OReOn *Me Moo asd Jim impact fin 01 am C wow at property on which M Will fin he$ been Cold SM1411 as Inltt'ld 10 IM i14C OsnamanC4 OI Ohio 1wYlota by the political lubdMlllon 101 ono IN IN was psid. Nothing In this section then 1SQUOM Construction 01 a Specille f1C111ty to Words such 1 marriage. Any two mutt DS Iliad In in@ County In which IN motor CORM use IM lend area of the NIItIpaI wOdMllan r1 IOCtled. A tucceuful litigant lholl be entitled 10 rocow re Muni Ifl0fMy7 few Sod Court Coal. An IMPNI IN Small not be Amid Invollo F because the public MIlC4 r44U11ament@ lows nai Compiled With If COmpINI1 a N4 1WHIAmt1al and in good talth. 1 SECTION 10. STORM WATER OMINAOL AND PLIbO CONTROL W Any county with a pOCUletW Of at least Ill MIll", SVAN(r o to the most real Iadarel Gout, ar which bofdfre a county wrlh a pOpulellen of of 14"1 g.! milhan, and any dietrict a euthonty eroolod undo Artldle KVI. Section Jai of IM Taal COnetltullon w limn any Such county teal N authaltW to A ow Sloan Wolof. Melndge, and flood Contra IuuItim. le alith as 10 Impose im peal feat 10 Glass" Loren Wolof, dfalmag4, Ina flood e0ntrd 1Mp(OrNNMa M0ea"ty 10 4ccommlOdale new do"Wo"NM. 1 te) TN Imposition of lmpaa find authorized by /IibM IM IN Of this Nation It INOMpt Oran IM r"Ulrements Of AMW 1. SKI OR L aM SubWt" 101 01 SNtlen I of Into Act, uM:ea the "I1INI Subdivision proOoaN 10 lnpfuea IN Impact rot. I 101 Any PoldICAl IYbdlvilwA ea"IlWd In lubWti" ;At of this Iact1M 11 auln0rltad 10 9ledgs a etheAnN eontrecluelly Nllgala all a Dort at tot impact INS 10 IM pay nnt of 9rlnc'pal all IhtIINt an 001 Planes. W OMor Obllgatlonl issued W rnOurrM A' c. i j 04hst1 of Such NIitiell 1UNlwlla1, and 10 Ins Payment W any olhw ConlfNlwal 011)1N.Alwtl (0) An W"cl IN IsoOted by O palNkal lubdlYleWn pwWertl to SYeaNiwn JAI at this SN1wn shall ma by reduced If Ill Iha 00110Oel SUadhlewn not PIONOW CO 04*NIH CotareOWally Obllgalad Oil Of W of the Inval fall 10 tot 9fvmMft IX p11MINl are Inimmi M 00'40, Moslem, or aMr oalgoliOM Issued by a an "Mad of even Da 11"1 imivllwn mild 4 12) ten political tuOdMfefal 11h1Na in such Gledge or conlraa Am Is. room INn Mown raw during 1M loan 01 $won boot not", W other contrNlual 061"11"6. SECTWM 141. ~ILJ:PT MAM/ItOTIONI i JAI This Act 00em na mostly to IM past tell, CKVCK reN, mseaeaMSMIL Or Oo llftbulwnl 9W Its or Mwoin l0 / aletticl Olstlad un"f Article W. Section U. of ten TNN CMltllullal 16 SMiher district Created Windom Article KVI, IOMIOM it. Of IM TNN Con 110wilon 1f pan district* are lepulred by law to "taw aciptil l 01 IoM NM" by IN Tease Watts Como r"Nown. III "it Act diem must Wily III Impost rNL MAMM 11M Nothia L or edNributwna charged which all Nppromid by IM TuN Witter CamnnN4n. Any 4I8UM Cloned 9ufNmrn la Ankh KVI, WW W, om ArtIOle 111, Eeat10A U. of ten Toilet COMtltutlat may 0411I4CM the Ttlas Weter COMPIhseI ll IW optimal Of Any, muCn 01000Nd tend. The CORWINwn shall "Opt Nwe 101 rowwtng Inv such wine" And MAY @molve ten NIIIianH Iota Which ore adO Ota te COem11M CNS Of OIOCOSAI Imd considering IN patdlM. The "lee shell Ndw1re notld4 awWlNtlllly IN Sole N that ra0uired marl la ten adoett" Of Impecl temp 1Ad shall afford Caput lumty IW stI Affected Pont" I10 participate, SECTION It The Impatm0o of thing legitlatlM AM the crowded cOMll4of of ten Calen"re M Nth Oew" Creole 11 emMgOACy all an limpwotl me public MKM" that IM OOMlllutional Nlo tadulllMg tills to N read an thor s asvofal days in e1M house be Sw6aemdN, and the ule 3 II hereby $Yap~, and tAst IMI4 Alit 104, affect Ind be In fowd 110011 led 001 III 91"6". pot M N N Mectod. Y 0 ~ 0 t JrrIpMllMmOpR wnswo Ad, CA. Iola fWtwnl f ArdrAtmtC rp10 h'Pd wrxe ::O 'J1Jrle 11uUkh ldna leA1 1 r 1 S r ' R.B. No. 1786 1 AN ACT 2 relating to the adoption of impact fees. 3 BE IT ENACTED BY THE LEGISLATURE Or THE STATE Or TERAS+ 4 SECTION 1. (a) Chapter 395, Local Government Code, as added 5 by the Act of the 71st Legislature, Regular Session, 1989, which 6 Act conforms the Local Govermaent Code to certain Acts of the 70th 7 Legislature, nonsubstantively codifies in that code ct=tain related 8 statutes, and which makes certain corr3ctivs and conforming 9 amendments, is aaanded by this section. 10 (b) Chapter 3950 :oral Government Code, is amended by addi,a* 11 Section 395.0455 to read as followai 12 §rS_ 395 0465 SYSTEMNIDE LAND USE ASSUMPTIONS, (a) In 13 Lieu gi !¢Qpt}ac t&nd yea &$&UWtjan* for each service area, a 14 political subdivision MAX, except for storm water, drainage, flood 16 control, and roadway facilities adopt systemwide land use 16 as "Rt,)ons, which cover all of the area subject to. the 17 jurisdiction of the political subdivision' for the purpose of 16 imposing impactfees under this chapter. k 1 19 (b) Prior to adopting systemwide land use assumotion0j a 20 political subdivision shall follow the public notice hearing, and 21 other requirements for adopting land use aasum t o s 22 lei After adoption of systemwide land use assumetions,A 23 political subdivision it not required to adopt -additional land use 24 sesumgtions for a service area for water supply, ttreatment, _ad 1 F i ME r b ~ T + H.B. No. 1786 1 distribution facilities or wastewater collection and treatment 2 facilities as a Prerequisite to the ado tion of a ca ta! mz' 3 improvements plan or impact fee. Provided the capital improwaunes 4 Plan and impact fee are consistent with the sYst*mwide land-41-81 5 aeau,sptions. 6 (c) Chapter 395, Local Covernment Code, is amended by addifra E 7 Section 395.0515 to read as [ollowst g See. 395.0515. CONSOLIDATION OE LAND USE ASSUM21I491-M i 9 CAPITAL IMPROVE s' 8 PLAN In lieu of sepa to a 10 , A use also boas ad cani'tal i""roveWA S plan fora seseda 11 area a political subdivision may consolidate the lead use 12 as i ns and the capital improvements Plan and adopt bQtDlaas 13 and the impact fee simultaneously. 14 1b) It a political subdivision elects to consolidate the l5 land_ assumptions and capital improvement plan as auth2jAJdd by 16 Subsection (a) the political subdivision shall first comply with 12 Section 395.043 and follow the public notice end hearing 18 recruire+sents for adopting a capital improvement plan ands 19 fee, except$ I 2O 1 he headline [or th not! e b ublica t 21 read as followst 22 "NOTICE Of' PUBLIC HEARING ON ADOPTION i 23 OB LAND USE ASSUMPTIONS AND IMPACT nE9"s"~ j 24 (2the notice must state that the political i i 25 subd v sign intends t0 adopt land use asewnptl0ns a capital { 26 improvements plan and impact foss at the h*arin and dogs _not tnd uja suggtions, 27 intend to hold separate hearings to adapt the I _ 2 E 4 .t 1 ~ H.B. No. 1786 1 capital improvements plan, and impact flesh 2 the notice must specify a date. which date is 0qt e 3 earlier than 60 days after publication of the firm notice, and 4 must stets that if a person, by not later than the date specified, 5 makes a written request for separate hearings, the governing body 6 must hold separate hearings to adopt the land use assumptions and 7 capital improvements plane a (4) the notice must provide the ~neme and mailing 9 address of the official of the political subdivision to whom l 10 remsest for separate hearings shall be sent] and 11 (5) &bg cortitied mail notice if app cable, ~shail 12 contain the information in Subsections (b)(2)-(4.L 13 (c) In addition the D lit cal subdivision shall comply with y 14 all of the other rISMirements for adoptl g land use assumptions. a 1S' capital improvements plan, and Jmpact too 16 Al if, within the date specified in S 17 person requests, in writing. separate hearings on the Land use r is assutions and capital improvements plan, the political j J 1 j 19 subdivision may not utilise this section. In such event, the f 20 political subdivision may 21000e4 with the public hearing for which 21 notice has been published but such hearing will address land use 22 assumptions and a second hearing as required by Sections 23 395.046-395.051 will be necessary to address the capital 24 VADrovements plan and impact fee, i 2S, (d) Chapter 395, Local Government Code, is amended by adding i 26 Section 395,0575 to read as follows 27 Sec, 395.0575, 09TI MINATION T T NO UPDATE Of LA USE 3 1 1 wr~~ ffr 0. i r H.B. No. 1786 1 ASSUMPTIONS. CAPITAL IMPROVEMENTS PLAN, OR IMPACT FEES IS NELOLDy 2 (a) If, at the time an update under Section 395.052 is rewired, 3 the Governing body determines that no change to the land use ...4 4 assumptions, Capital improvements plan, or impact fee is needed. it 5 may, as an alternative to the updating requirements of Seetipae 6 395.052-395.057, do the followings 7 1.11 The governing body of the political subdivision ' - 4 8 shall, upon determining that an update is unnecestary and 60 days 9 before publishing the final notice under this ssetion, send notice 10 of its dstermination not to update the _-IUA us* assunsrtioz 11 caRitaABRERvenents plan and impact fee by certified mail to amt 12 person who has, within two years preceding the date that the final 13 notice f this matter Is to be published, give written notice by 14 certi[ied or registered mail to the municipal secretary or other 15 designated official of the political subdivision requesting notice 16 of hearings related to impact fees. The notice must contain the 17 information in Subsections (b)(21-(51, is (21 The political subdivision 6ha11 publish native o! 19 it deterslnation cage a week for three coasecative weeks in pas-es 20 more newspapers with general circulation in each county is which 21 the political subdivision lies. However, a river authority that is 22 authorized elsewhere by state law to charge fees that function _-1 23 impact fees may publish the-reauired_new"aper notice only in each 24 county in which the service area lies. The notice of 04bliv 25 hearing may not be in the part of the paper in which legal notices 26 and classified ads appear and may not be smaller than one-quarter 27 page of a standard-site or tabloid-sire newspaper, and the headline 1 4 yp♦ M i r H.B. No. 1786 1 on the notice must be in 18-point or larger tyQ!_ 2 tb) The notice must contain the tollowingi 3 (1) a headline to read vs follows a~ 4 "NOTICE OF DETERMINATION NGT To UPDATE LAND USE ASSUMPTIONS CAP TAL IMPRO S PLAN" 5 6 OR IMPACT FEES"f 7 2 a statement that the overnin& bod of g o l tical subdivision has determined that no than a to the land ua 9 assumptions pital improvements elan or lmpaLt fee is necsssarYf-, ca 10 (31 an 0661.1y - - -----+~rio a a a seta o! 1 11 the service area in which the updatino has been_daS!in•d i4 be 12 unnecesssry 13 4 a statement that if, within a s eciiled _ date, 14 w ich d a she 1 be at least 60 days after ubIicat on of the t t 3 1S Mice a person makes a written s• set to the di••ignaLed otfi01a.I 1 16 of the political subdivision r est n thae the land use 17 assumptions capital improvements plan or impaet fee- beo updates . is the aovernino body mu t comply w Lh reatifast by i w i 19 r*gui of Sections ]9S 052•]9S.OS7f and ' 20 SS a statement identifvino the name and m-UIM c!al of the olitical subd on to whom a j 21 address of the oftS 22 re sot for an update should be lent. 2] fcI The advisory committee shall file its write ^ s nn•. Capital 24 on th •d for u daein the ton use a wumptS ` 25 ism rovamants plans and impact h• before the usinase da 26 before • e!rllest_ notice of the overnment's decision that no 27 update is necessary is mailed or published. 5 M , } 1 If Q~[ Yiyl RRR 1 f r H.B. No. 1786 1 Id) If, by the date specified in Subsection (b)(4), a personn 2 requests in writing that the land use assumptions, capital 3 improvements plan, or imosct fee be updated, the governing body 4 shall csuae an update of the land use assumptions and capital I 5 improvements plan to be prepared in accordance with Sections 6 395.052-393.057. 7 to) An ordinance, order, or resolution determ ning.the need e for updating land use assumptions, a capital improvements plan, or i` 9 an isoact fee may not be adopted as an emergency measure, I 10 (e) section 395,001(9), Local Government Code, is amearst to M 11 recd as folloWMi } 12 (9) "Service area" means the area within the corporate 13 boundaries or extraterritorial jurisdiction, as determined under 14 Chapter 42 Qf he.,politisa avision to be served by the 15 capital improvements or facilities expansions specified in the 16 capital improvements plan, except roadway facilities and storm 17 watel, drainage, and flood control facilities. The service area, is for the purposes of this chapter, may include all or part of the j 19 land within thoii political subdivision or its extraterriterial 20 jurisdiction, except for roadway -facilities and storm water. 21 drainage, and flood control facilities. Eor roadway facilities, j 22 the service area is limited to an area within the corporate 23 boundaries of the political subdivision and shall Imayl not exceed 24 a distance equal to the average trip length trom the new 25 development, but in no event more than three miles, which service 26 area shall be served by the roadway facilities designated in -the 27 capital improvements plan. for storm water, disinage, ang flood , 6 f , M~ i x H.B. No. 1786 1 control Facilities the service area may include all or part of the 2 land within the political subdivision or its extraterritorLA1 3 ~urisdi Son but shall not exceed the area actually served by tha 4 Storm water drainaus and flood control facilities deai4nated !n 5 the can-1141, improvements Plan and shall not extend across wate ad 6 bounds, 7 SECTION 2. Ordinances, orders, or procedures implemented 8 under Chapter 457, Acts of the 70th Legislature, Regular Session, 1 9 1907 (ASUcle 1269f-4.11, Verraoo-'s Texas Civil Statutes), prior to 10 the effective date of this Act shall not be held invalid as a } i 11 result of any inconsistency with any provision of this Act. i 12 SECTION 3. Nothing in this Act shall affect the validity of 13 impact fees heretofore levied for storm water, drainage, or flood 3{~ 14 control facilities by a countywide district created and operating i j is under the provisions of Article M, Section 59, of the Texas 16 Constitution in a county of 2,100 000 or more according to the :got 17 preceding federal census, and all impact fats heretofore levied or i 11 a sassed by such a district are hereby validated, ratified, and 19 confirmed. 20 SECTION 4. TI any provision of this Act or its application 21 to any person or circumstances is held invalid,-the invalidity does i 22 not affect other provisions or applications of this Act that can be j 23 given Affect without the invalid provision or application, and to 24 this end the provisions of this Act are declared to be severable. V-A 25 SECTION S. The importance of this legislation and the i 26 crowded condition of the calendars in both houses create an 27 emergency and an imperative public necessity that the i i 7 1 II w • H.3. No, 1796 I• 1 constitutional rule requirinq bills to be read on three several y 2 days in each house be suspended, and this rule is hereby suspended. i 1 j , • I f j , I i I I r From) . P. 7 v H.S.- No. 1796 I ?resident of the Senate Speaker of the House LJ I certify that H.S. No. 1766 was passed by the House on May 21, 1969, by a non-record votes and that the House concurred in i Senate amendments to H.B. No. 1786 on may 29, 1989, by a non-record vote. ' i Chief Clerk of the Hausa I I certify that H.S. No. 1786 was passed by the Senate, with amendments, on May 28, 1989, by the followinq votes yea 11, Nays i 0. Ii i ` Secretary of the Senate 1 j F i APFROVm1 U Date i I1 1 I Governor C 9 r F f p . a F j ~ I I I f I~ E i 1 J 1 i I 1 Fi s k 2517L/1589 NO. AN ORDINANCE AUTHORIZING THE EXECUTION OF A CHANGE ORDER TO A CONTRACT BETWEEN THE CITY OF DENTON AND PROVIDING FOR AN INCREASE IN THE CONTRAC~ N EFFECTIVE DATE. WHEREAS, on the City awarded a contract for the construction of certa n mprovements to RYAN AMn SANIT Agy REWRR L PRY RTRRRT in the amount o ` H EFTS 369~R7n_S~ ; aR WATEg L Ng W}SE.EAS, the City Manager having recommended to the Council that a change order be authorized to amend such contract with respect to the scope and price and said change order being in compliance with the requirements of Chapter 252 of the Local Government Code; NOW, THEREFORE, 1 BE IT ORDAINED BY THE COUNCIL OF THE CI'T'Y OF DENTON: j SECTION I. That the change order to the contract between the City and- , a copy of which is attached are o, n s amoun o • aeTwF,~, Dollars , to hereby approve an t e expen ture of funds ere or is -hereby authorized. E SECTION It. That this ordinance shall become effective immediately upon its passage and approval. 3 PASSED AND APPROVED this the day of X1990. i I BOB CASTLEBERRY, MAYOR ATTEST: i i 3ENNIFER { o CITY SECRETARY APPROVED AS TO LEGAL FORMS DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY I BYS - - r l a r,; DATE: JULY 31, 1990 1 CITY COUNCIL REPORT TO: Mayor and members of the city council FROMs Lloyd V. Harrell, City Manager SUBJECTS BID# 1013 - CHANGE ORDER #2 - SUNMOUNT CORPORATION RECOMMENDATION: We recommend that Change Order Number 2, to Sunmount corporation, be approved in the amount of 5''.973.25. , SUMMARY: This Change Order increases the total contract amount to 5379,722.19. This increase is due to additional footage of sewer line installed, additional asphalt patch, and additional manhole installation. The prices are based on per item prices, submitted in the original bid. Quantities identified in the bid are estimate only and final payment is based on actual quantities installed. P.U.B. has reviewed this Change Order and recommended approval. BACKGROUND: Bid# 1013 for Oak, Fry, and'BZyan Sanitary Sewer and Fry Street Water Line was awarded by Council November 7, 1989, in the amount of $369,820,50. Change Order Number 1 was processed in the amount of $1,928.44 in May of 1990. Change Order Number 2 in the amount of $7,973.25 increases the total contract to $379,722.19. See memorandum from R. E. Nelson to P.U.B. dated June 27, 1990. PROGRAMS DEPARTMENT OR GROUPS AFFECTEDs Citizens of Denton, City of Denton Utilities, Sunmount Corporation. j J FISCAL IMPACTS The funds for this Change Order will come from 11 Sewer Bon Funds, Account Number 624-082-R589-V905-9114. Respec fully submitted: 11 L1 V. Harrell City Manager s Prepared by: Name: Tom D. Shaw, C.P.M. Titles Purchasing Agent 034.DOC I .f ~s t PUBLIC UTILITIES BOARD AGENDA ITEM TO: CHAIRMAN AND MEMBERS OF THE PUBLIC UTILITIES BOARD FROM: R.E. NELSON. P.E.. EXECUTIVE DIRECTOR OF UTILITIES DATE: JUNE 27, 1990 SUBJECT: CONSIDER CHANGE ORDER NO. 2 FOR $7,973.25 AND FINAL PAYMENT OF $56.223.77 TO SUNMOUNT CORPORATION FOR THE COMPLETION OF OAK, FRY AND BRYAN SANITARY SEWER AND FRY STREET WATER LINE REPLACEMENT. RECOMMENDATION: The Public Works and the Water/Wastewater Engineering Divisions recommend approval of change order no. 2 for 57.973.25 and final payment to Surmount Corporation in the amount of $56,223.77. SUMMARY: Oak, Fry and Bryan Sanitary Sewer and Fry Water lines have beery satisfactorily completed. Sunmount will be responsible for maintaining the tines for a one year period h until May 9. 1991, At that time the City will assume maintenance. Please refer to Exhibit II for a project summary/recommendation letter from Public Works Engineering. BACKGROUND: Ths City Council awarded bid number 1013 to Sunmount on November 7, 1989 in the amount of $369,820.50. I On May 7•, 1990 Change Order No. 1 was approved for a net increase of $1,928.44. This is a .5% increase resulting in a revised contract amount of $371,748.94. Due to increased quantities of original bid items installed, an additional $7,973.25 is needed resulting in a 2.16% increase over the Z original contract amount. The original bid item quantities were esimates for the purpose of bidding. Ouantities are refined as the project proceeds and is completed. AGENCIES AFFECTED: Citizens of Denton, Denton Municipal I Utilities, Public Works and Sunmount Corporation. FISCAL IMPACT: The revised purchase order amount is $371,748.94. The final amount due is 379,722.19 which is 2.16% greater than the original contract•amount. The i additional amount is solely trom the sewer bond turd and 18 in part due to additional length of line installed that was not identified on the plans. The remainder amount is due to } increased sanitary sewer tine, asphalt patch and manhole bid item quantities. This is an itemize3 contract. Ouentities identified are an estimate only and final payment is based on actual quantities of bid items installed. See Exhibit 111, 'Fund Analysis' for further information. I n Y r i E 1 ! Pware 1 oy: Submitted byi Renee Baker ~i R. E. Nelson, P.E. k Engineer Assoc. I f Executive Director OT Utilities t a i Approved by: Lee K. Allison, P.E. Engineering Administrator Approved by: C. David Ham, A.E. Director W/WW Utilities Exhibit I Final Pay Estimate II Letter of Recommendation/Project Summary III Fund Analysis IV Project Location Maps 1 1 I i i , , i l 1 1 1 S r 1 1 4 i CITY of DiNTON ! 215 E. McKinney! Denton, Taxes 76201 i 1 MEMORANDUM s r DATE: July 27, 1990 4 TO: Tom Shaw, Purchasing Agent P FROM. Roger McDaniel, Engineering Tech Supervisor SUBJECT: Oak, Fry, and Bryan Water S Sanitary Sewer Line i I have attached Change order #2 for Oak, Fry, and Bryan utility i roject. This change reflects overage of the project by 7,923.25 after Change Order #1 was submitted and approved by i Council. Sunmount Corporation has been paid 1359,542.69 to date. We request this Change order #2 be submitted to Council for approval so a final payment of $20,179.50 be made to Sunmount. ,y I have attached a copy of our overview of the project for clarification of reasons for overages. If you need further information, please advise. i 1 Roger cDan e xc: Rcnee Bake - Engineer Associate I „ Joe Morris, Assistant City Attorney 0885E 1 i R Y ~i e CITY OF DENTON L RANGE ORDER U son epar en urc ale r er o. 01 angel r er o. ENGINEERING 93720 51.111 111:- ame o 1I ec ro ec cc o. Date repared-7=2T-~ ry Ut111t Proj 624-082-R589-V985-9114 8 620-081-0461-R907-9114 Oak,Bryan, 8 Fry' h ame an ress o on rac or I Sunmount Cor P.0. Box 1770 Roanok r 8-77e-scription o or nc u e Contract- New construction of water and sanitar sever -B, C e c. anges or ere an reason or ere s n v ua c angel as: , 9. Ch See memo attached r g na l.on ract Revised ego a e F 'j na ev se Contract Item Estimated Price Estimated C.O. Unit Estimated Estimated Changes No. Quantity B, See Memo Attached C. 0. Total Total I Ir r g na on rat r ce 34;H u, ncrease n on rac r ce , New Contract Price Decrease 1n Contract Price Chan a Order #1 & Y ays, ew con rac time aYs s Iz. on rac me ncrease ecrease y THE AFOREMENTIONED CHANGE, AND WORK AFFECTED THEREBY, I5 SUBJECT TO ALL CONTRACT STIPULATIONS AND COVENANTS. 13- ISSUED Fuji REASONS INDICATED ABOVE: c on uperv sor a 'a 7 7-;E 14. ACCEPTED BY CITY ENGINEER: c~ gna ure Tom- a e 15, ACCEPTED BY CONTRACTOR: signature - a e 16. ASSISTANT CITY MANAGER } signature 1 DIRECTOR OF UTILITIES: III gna ure ---7TfT- ~ CONDITIONS OF APPROVAL: 17. PURCHASING/FINANCE '-'---Tigna ure --TMe --Ta e- 9 COUNCIL APPROVAL (If needed) Date 0637E i M a ~ 1 i r 1 MY Of D<NTON / 215 E. MCKlnnay I Denton, foxes 7=1 ,I MEMORANDUM DATE: May 25, 1990 T0: Renee Baker, Engineering Associate I FROM: Danny Beckham, Project Inspector SUBJECT: OVERVIEW Of OAK, FRY, AND BRYAN SEWERLINESI PRY ST. WATERLINE In November,, 19690 a contract was awarded to Sunmount Corporation Of Justin, Texas, for the construction of utility line improvements on Oak Street, Fey Street: and Bryan Street, The original estimated contract cost for the sever line section was $311,423.00 and $58,397.50 for the b inch water line on Pry Street! A total of 50 working days were allotted for both projects. Construction work began on January 4, 1990. Work proceeded until punch list items were completed on May 91 1990. Due to a large amount of rain during the construction period, work did A total of 47 working days were used proceed complete at a this slow pace. project. A list of overages and reductions are as follows: a i 1 x ~ I1 w 111 f 6 P r r 1 OAK, FRY, BRYAN SEWER LINES Item Deecri tion Over Reduction c 2.12.14-A 6" P.V.C. sewer 262.50 2.12.14-B 8" P.V.C. - Sewer 526,86.00 2.12.14-C i0" P.V.C - Sewer $190451.00 2.1220-A 6" C-900 400.00 2.12.2.0-8 8" C-900 40800.00 2.12.20-C 10" C-900 930.00 5.7-8 _Aaohalt Patch 5 3,087.00 7.4 Concrete Encaaement 800.00 7.6 4' concrete manhole 6 000.00 WS-11 4" sewer service _ 7,920.00 SP-b break in manhole 1 750.00 SP-10 rock excavation _5 L 000.00 abandon existing i SP-223 $&nitaty s~wee 0.0 TOTAL #16,223.00 533.963.SQ- EXTRA WORK (SEVER) b" Sewer Services I - - 5.3_ 95.00 Clean Outs _ 510.00 Concrete Sidewalk __._2,011.50 Asphalt Sidewalk Reline Manhole° - 453.94 Ring And Cover _ 18175.00 fl_ ' TOTAL 9 48. 4 t i, FF ti i i FRY STREET WATERLINE Item Deacri ti on Over Reduction! 2,12.20-8 8" C-900 2.12_x_ Cast Iron Fitting 64I.25 365.00 2.1.6 AA 44" Water Service 3.10~ 2.16-8 -5 . 00 i;Water service 4_ 550.00 2.16-C 2" Water Service 1 -0_ 20, 40 3-C Remove walks s Drives 20.00 6.7.3 Bullhead 1,000.00 8.2 Concrete Curb 6 Gutter 8.3 60.00 Concrete Drivewa SP-2 60._00 Concrete Saw Cut SP-10 60.00 Rock Excavation 1.0_`0 TOTA4 4 550.00 $16#756.25 Including Change Order 41 4 1990, the total cost of the Oak ~iStreeto Frypstre~e, oandM Bryan Street sawerlinas will be $333,530.94. This reflects an overage of 6.631 or $22,107.94. The Fry Street 8" waterline project total was $46,191.25. This 1 reflects a reduction of This 211 or $12,206.25. I ~ project is functioning well and we recommend and final' payment in the acceptance amount of $51,514.64 for the sewer section and #4,709013 for the water section. 1 ~ Danny a khan ` Engines nq Tech/II wp 3065] ➢ 10 DENTON COUNTY HISTORICAL MUSEUM I INC. i ~ ADDENDUM to BUDGET PRESENTATION ry '90-'9l i ' r Y r i VISITOR PROMOTIONS BROCHl1RBS: I (1) Distributed over 20,000 brochures to all Texas Tourist Centers, all Denton County libraries and Chambers of Commerce, all local hotel/motels. (2) Maintain Tourist Information Center at Courthouse on the Square. , (3) Postcards of Courthouse presented to special visitor groups and outreach participants. (4) Photo Brochure of the Lacy Hotel-Sam Bass Connection now in production. SPECIAL EVENTS PARTICIPATION: Denton Spring Fling County Soat Saturday Dad's Day in Historic Denton Denton County Day HT Fair Parade UNT Homecoming Parade i Holiday Lighting Event Victorian Christmas iw Main Street--Denton and Lewisville SPECIAL EXHIBITS: (1) DEN" COUNTY BLACK HISTORY--Argyle, Denton, Lake Dallas, Lewisville;"Pilot Point, Ponder, Roanoke, Sanger f (2) DAD'S DAY EXHIBITS--Athletio Memorabilia--Targeted the high schools, universities and individual collectors. ( (3) DENTON COUNTY REVISITED--HISTORICAL PHOTOGRAPHS--planned for the future to involve all county communities. (4) PIONEER CRAFTS AND MUSICAL GROUPS--county wide represen- tation and participation at Special events. i ee_ r r i VISITOR CONTACTS ~ 1 11 DENTON COUNTY ALL OTHERS TOTALS 1 VISITORS 1270 640 1176 3086 OUTREACH, TOURS & WORKSHOPS.......... 3748 4480 8228 SUB TOTAL............ 5018 5120 1176 11314 SPECIAL EVENTS....... 2480 J GRAND TOTAL.......... 13794 Source: January-June, 1990 i DCHM Records j I : i I ' i Estimated 1990 Visitor Contacts.. ..................27588 a 1989 Visitor Contacts.................................23203 Percentage of Increase......,. 16% i I f ! i z 1 VISITORS FROM OTHER COUNTRIES I , Africa Korea 3 Canada Laos China Mexico { Colombia Netherlands Costa Rica Russia I ~ J England Saudia Arabia Finland Scotland i France Sweden Germany Switzerland { India Syria Israel Taiwan ' ITALY (2) Thailand JAPAN (2) wales August ----Polish Exchange Stu ants I 1 i I I { j i w , S r miwFD 1992-41 hair mom ormunon Aowwr pusimicAt. Cwssto") I.A![M! ARW FIM CITI OF t OMM 2 Account Number Activity Description budget 87-88 budget 8& 89 Budget 99-90 Budget g0..91 ViaTml Aldo & Archives 1.01 STVID Moto 400,00 90.W 1.02 Archives/ref library 300.00 30WO.OW O )W.000 0 300-00 Subtotal 700.00 700.00 490.00 490.00 Publicatlans j 1000.00 1950.00 1950.00 1950.00 7.02 f1,blicatlona,11eserve 0.00 1800.00 500.00 700.00 Subtotal.. . 1000.00 3750.00 2!450.00 2650.00 ; Activities Pro ecto er_ 3.01 FiP,llwwon for projects /600,00 3.02 Kmbornhl Training 400.00 650.00 505.00 3.03 Ilori tee Projects ~ W tag300.W 675.00 6,o.00 650.00 3.01,, Oprratlon Supplies 450.00 600.00 825.00 825.00 # 3.05 WVn and moans 100.00 100.00 200.00 200.00 3.06 Cn ,llnllmproveaents 200.00 650.00 400.00 400.00 3.07 Re~.acation 100.00 0.00 0.00 0.00 Subtotal 1950.00 3125.00 2800.00 2840.00 # Poroonnel 4.01 AT*inT~rettve Alas 8690.00 8950.70 0.00 Funded Cotm ArchiVist/R6cords Manager - - - - - - 0.00 Funded by Count A mem Pro e,at 1 5.01 K,0eur oca !.on 36500.00 0.00 0.00 200.00 y 6.01 Aullt ! IRS 501 0-3 O.W 500.00 500.00 800.00 11.01 Reserve Account 0.00 2000.00 5W.00 500.00 Subtotal.... 45190.00 11450.00 1000.00 1500.00 GRAND TOrAI................,... 48940.00 19025.70 6740.00 74.00 ` ■ As or April 6, 1988 the MuseuR ~d location and the Foundation Operational Ancomt (Illstorical Counisslon) allocation are distributed q„arterly~, I.hn Foundation Boatel of Trustees conninting of two members each rraa vie gmem Board of Trustees and the historical Coawlesion. The Foundation rocnives 33 1/3t of the quarterly Inlor funds distributed to the Denton CuLtural Confederation. I . I 1 i all, ...ryr 4 1 DENT'ON W RM HISIMICAI, O( MISSION 01,R ATION I[UDGLT t of the E DPIt'hVN CUUMIT 11ISICIRICAL MMI)ATIOM, INC. INDIVIDUAL LINE ITEM AWOUNTINO FOR 771E 19514-91 DUDam 1.01 ,Slides and phot-ogrnlihs Film and development into elides 70.00 Film and development Into photogrnphs...................... 70.00 5Lornge cages for film, photographs and elides 50,00 t 190.00 s 'tlie slides and photographs, both color and bl'ck and white, will he PPnerated at the marker dedications= at historical preservation events in the City of Dentonl at functions in tho Courthouse and the Museuml at all Historical Celebrations and Events in cities and towns through- j ont the County. The Commission Is responsible for recording all events dealing with historical appreciation and historical preservation. r 1.02 Archives and Reference Library Reference books for Museum......, 165.00 Pexnna histories.... 135.00 300.00 As part of the requirements for the ilistorloal.Commission to earn a Texas Historical Commission Distinguished Service Award in the field of,Mupetim.Assistance, three textbook quality broke !n=et be donated I,o the Museum Library. SUD'I.OTAL (1.01, 1.02) 490,00 2A Future Publications Itilblieh short histor=ies of all cities and communities within Denton County for use by school children studying Texas history... 1950.W 2.02 Publication Reserve P.Ou .00 u. 1'irhllenl•ton reserve W! be incrensnd cliirhig the yenrn h'fi prorlts are ren)I7,r4l Iiircurh the sale of IIA7'FS 111"'lYNi1' OF UFfI'Ifil1, now on role [n thi Fh~neuM. t r 9 DWTON OWNTT HISTORICAL C( MISSION OPIWTION ML]OFf ...................NCO 2 ACTIV1T;F,5, PROJECTS AND OPERATIONS 3.01 Project equiprneut VCR blank tapes 190.00 Ninety minute Audio blank tapes '10.00 AiHito and video tapes are made of historically significant 6vente'oo I for listening and viewing by visitors to the Museum, 3.02 Memberships, Training, Subscriptiona i Nntionnl Trust for Historic Freeervntion, member..,,,,,,,, j '1'exas Historical Foundation, member,,,, , , , , , , , , , 91.6 . 75,E i Denton Central Business Associations momynr,,,,?S.OO Greater Denton Arts Co 50.00 unoil, member 35.00 ~ Subscriptions to all local newspapers from cities in Denton CountYr Denton Record Chronicle, Carrollton Chronicle, Texas Highways, The Times Marshall Creek, Lewisville Leader, Denton Enterpriser Lake Area Argue, Rainbow Sun LTD, Pilot Point Poet Signal and Texas Historical Commission, 270.00 ~ The sources above are all current local and regional history, 505.00 J i Articles are clipped and put into scrapbooks, which are available 11 for research in the Museum. Work has begun to index all these f nrticles on local history on a computer forest. j i 3.03 Heritage Projects Cemetery Census 100.00 'Antique FirO-Truck ; maidEenan'be, transport............... • . /,00,00 Historical Markers... 150.00 650.00 3.04 Operational supplies Stntiorary supplies, including computer materials.....,,,, 300.00 Texas State Sales Tax Permit Comm}esion meetings, refreshments 25'0 Conservation materials, aoid-free 100,E 400.00 825.00 • .rsr ' ■ r~~rs. AA Di i ~r A 7 DtTJt M omm 1LuUMICAL CQwSS10N OrE7U iw MKC .....................I'ege 3 3 05 Wnys and Means (11jeWrical Education) Booth apace at Spring Fling and tltie Fair Grounds- 200-00 3,0Ei Cnpital Improvement Boxes for acid-free storage of Materials, file cabinets, book k shelving for current history reading area, computer 400.00 r furniture ................................SUBTOTAL......... 2800.00 ' i 1 • 4.01 pCRSONNEL 0.00 Executive Director ; Director of Museum devotes 20% of her time neryttip 111storical Commission in administrative capscitiee. U•00 Administrative Aide Administrative Aide paid 1.Y the county, devotes her clerical !t ~ and research cepnbilities to the Commission and Museum' 200.00 5.01 MUSEUM ALLOCATION • Museum allocation of fundFovrnde~on directly receipts. + Denton County Historical 800.00 1 AUDIT AND IRS 501 0 3 Reports 6.01 Annual audit required by the City of Denton and the IRS i ' 7.01 RESERVE 500.00 lose f1JND8 SUDTOTAL.......••. 13M.00 111 1 GRAND 'TO'TAL....... 7490.00 l 3 i