HomeMy WebLinkAbout08-28-1990
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r AGENDA
CITY OF DENTON CITY COUNCIL
August 28, 1990
Work Session of the City of Denton Ctty Council on Tuesday,
August 26, 1990, at 5:15 p.m. in the Civil Defense Room of City
Hall, 215 E. McKinney, Denton, Texas at which the following
items will be considered:
Note: Any item listed on the Agenda for the Work Session may
also bo considered as pact of the Agenda for the
Regular Meeting.
5:15 P.M.
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" 1. Hold a discussion and give staff appropriate direction
y regarding budget issues for the 1990/91 budget year.
Special Call Meeting of the City of Denton City Council on
Tuesday, August 20, 1990, at 7:00 p.m. in the Council Chambers
of City Hall, 215 E. McKinney, Denton, Texas at which the
tt following items will be considered:
i 7:00 p.m.
i
R 1. Consider a motion to approve the 1990/91 hotel/motel
► tax recipient budgets as presented and submitted to
the City council. 5
Receive a report and give staff appropriate direction
2.
concerning alternatives for the Martin Luther King, 7
Jr. Outreach Library Program.
3. Executive Session:
A. Legal Matters Under Sec. 2(e), Art. 6252-17
V.A.T.S.
B. Real Estate Under Sec. 2(f), Art. 6252-17
V.A.T.S.
C. Personnel/Board Appointments Under Sec. 2(g),
Art 6252-17 V.A.T.S. d
1. Consider an appointment to the Public
Utilities Board.
NOTE: THE CITY COUNCIL RESERVES THE RIGHT TO ADJOURN INTO
r EXECUTIVE SESSION AT ANY TIME REGARDI140 ANY ITEM FOR WHICH IT
: IS LEGALLY PERMISSIBLE.
' C E R T I F I CAT E
1 certify that the above notice of meeting was posted on the
bulletin board at the City Hall of the City of Denton, Texas,
on the day of 1990 at olcl)ck
3269C CITY SECRETAkY
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p TLDD city of DENrON / 215 E, McKinney / Denton, Texas 76201
MEMORANDUM
DATE: August 24, 1990
TO,. The Honorable Mayor and Members of the City Council
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FROM,. Lloyd V. Harrell, City Manager b
SUBJECT: GUIDE FOR BUDGET DISCUSSION/RESPONSES TO INQUIRIES i
Under separate cover please find a report which further
addresses major budget issues and contains responses to Council
inquiries
Augustus 8ths Coguide
'
our budget idiscussions at report be
worksession.
Please contact me if additional items may be added to our list
for discussion. ~
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kP, CITY of DENTON / 2f5 E. McKinney I Denton, Texan 76201
MEMORANDUM
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DATE; August 20, 1990
L TO: The Honorable Mayor and Members of the City Council
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FROM: John F. McGrane, Executive Director of Finap!ce
SUBJECT: APPROVAL OF HOTEL/MOTEL TAX RECIPIENT BUDGE13
Pursuant to Chapter 351 of the State Tax Code as %mended by
House Bill Noy 1023 by the 71st Legislative ession, the City
must approve, in writing, the annual program of service of each
party receiving hotel/motel tax revenue, Accordingly, Council !
is requested to consider a motion to approve 1990-91 hotel/motel
tax recipient budgets as already presented and submitted during
prior budget deliberations.
For your convenience, duplicate copies of said budgtits are r
attached. A review of these budgets finds that each a ency
complies with budgeting provisions as stated in Chapter 351 of
the Tax Code.
Please advise if you need additional information.
JFMcG:MMcD:af
Attachments
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111 DENTON CONVENTION b VISITORS BUREAU
Budget for 18 Months
April - September 1990
October - September 1991
Income
Projected 1990-1992
Total Income: ; 239,591
Disbursements
1989/90 1989/90 1990 1990/91
' C BUDGET ACTUAL 6 MNTHS BUDGET
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Salaries 69056 69,156 35,569 75,954
Expense 10600 11500 1,000 2,000
Taxes 89395 5,696 30-152 7,229 }
1 Insurance 39180 41209 2,678 S,355 6
1 Training G Travel 3,324 31000 2,000 3,300 E
Eqquipment 81855 79000 59837 99946 a
Otfice Supplies 600 600 300 600
CV8 Telephone 61000 4,180 3,070 51000
Audit 11000 400 11000 11000 ,
Printing 750 847 375 750
Postage 600 600 300 600
Convention Promotion:
Travel 41700 11300 416CO 10,000
I Services 3,180 11200 11590 3,180
Advertising 31000 -0- 10500 2,000
Promotional Events %781 -0- 20500 2,007
Trade Shows 11275 10880 1,150 750
Promotional Material 61000 71500 3,000 81000
r ul Memberships 1,357 1,187 -0- 11357
Subscriptions 100 78 50 100
Tourism Promotion;
Travel 300 250 250 500
j Services 500 500 500 10000
Advertisin 39000 31000 11500 31000
:
Promotional Events -0- -0- 500 10000
Trade Shows 1,350 11000 500 750
Promotional Material 10,000 71500 51400 11,200
Memberships 300 300 -0- 300
' Subscriptions 10 i2 -0- 15 1
Film Commission of North Texas 3,000 4,O1S 250 3,500
Total 1431313 126,910 79,211 160,386
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ACTIVITY D18Ct=ION
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pepertment Dfvl+lon Date No.
01-10-6"020
Historical
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Cooafseion Historical Mue" FI 90-91 01-10-60•-4021
e v ty e+cr pt on
The collection, conservation and ex'ilbition of artifacts relative to Denton
County Heritage is the responsibility of the Denton County Historical Mus-
eum, Programs incluie education (xrtreach to schools, service clubs and a
variety of public organizations. The Museum has a full time Director and
a part time Museum Educator and Archivist, )hpployees devote their time to
the Museum and related activities. Special cnildrsn and adult worksho e
are conducted. A small fee is charged for materials used in the workshops.
No admittance fee is charged to tovx the museum. Volunteers are utilized
to operate the Gift Shop, conduct tours of the Museum, some clerical and
conservation activities, exhibit preparation, research.
Volunteers also "staff" the CHOS information desk 30 hours per week.
ark Program Trends 1997 8 9
The Museum was established in 1977. Both AtIMOOQ A
the size of the Museum Collection of Ar - 10,750 16,212 23,203
facts, services provided and programs o {
;l fered and attendance have Increased as In oomty„ , 4PM 50048
f{ creditability of the Museuri was estab- Out of Goia►
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I lished. or State ..1,813 2,272
Since reopening at the CHOS, the public Eduoatiorul
response has been overwhelming. Atten- Prograia.... ..3,O74 39669 j
dance thru April 30, 1990, has been s J
99673• 1Mts..... ...6,505 129214
........16 212 20
Aety ty commentary Current space at the CHOS now allows for display of Egli
of the collection. However, Brace is limited for special traveling exh -
bite storage and exhibit preparation space is still not sufficient. Off-
( site storage is still required. It ie hoped that the county will continue
1l to allocate ground floor apace in the CHOS to the Museum Q; It bbd L"
t s off-si , storage I k.1 future .
LI) The 1896 community room offers s facility for'conduoting Museum Trustee and
Historical Commission meetings .-lectures, seminars and workshops. We are
r responsible for "booking" the 1896 Room for community use which has inolud-
ed the Central Business District, Main Street Task Force, Denton Dickens
` Society, MHMR Board Meetings, League of Women Voters, Sanger Study Club,
f Medical Doctor's Assoc., Republican Women's Club and seyers1 weddings.
r The room is trul4y 'm'eeting a community need and provides a positive image
for the county. _
11terrative s
The furtker d6velopment of the E')csnt/Volunteer program will allow the staf
p to perform offer duties. In 1,;~9+45 voluyiteere were available to aeeist
w.th all phases of the Museum operation and Information Desk--logging 6,562
requests at the Information Desk and a total of 30085 hours of service.
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ACTIVITY DIOCtMION
Department Division Dale Acct. No.
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Commission History Appreciation FY 90-91 01"10-60-4220
' omm.iaeion 01"10-60`4230
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Activity Description
The organization and implementation of special events and programs that
? emphasize the heritage of Denton County--aunh as Texas Historical Commis-
sion Marker dedications, Denton Spring Fling, Victorian Christmas, County
Seat Saturday, preparation of the Newsletter, media news releases, pro-
r grams for ac oo e, churches, service clubs and other organizations are a
few of the activities conducted by the Historical Commission. These ac-
tivities are accomplished by both staff and volunteers.
We also coordinated projects with the ISD's, Parke and Recreation Dept.
and Convention and visitors Bureau.
Work Program Trends 1987 In$ 1919
Each year we have been asked to partial oto Aan Chris t
pate in more county-wide historical 750 1200 1500
events and profeoti. We seem to be the
only place that oitizene can log%te thi §X tna Fling
information. 35,000 20,000 200000
y
TH Marker 8 188 Dged~i~cationst _ 1989 Count t S& t
20000 41000 50000
un` W v SS
p250
at V TOY Commentary
3,000 -0-
j Most of these activities are held "off site" from the Commission or Maesum
and each event presents its own problems. The most difficult problem is
the actual "moving" or "hauling" of exhibits, equipment, etc. to the event
site. We hope that our presence at, these various events is a positive
public relations activity, for Denton County. We are in the continual pro-
cots of obtaining the nodetsary equipment to develop more professional ex-
hibits and activities.
erne ve sans
yoltm 96 rs Number N s iQ
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14 685
19986 24 120.
1987 35 1853
1988 97 3777 ##Handling 7100 inquiriee
1989 45 1773085 3 (Handling 3662 162 inquiries
1990 (to May 15). 55 ~ r'.
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ACTIVITY dCSCWOM
01, m enl Division Dote
Historical County Archives and FY 90-41
escr pt on
position of County Archivist and County Records Management Officer was
ratt'ablishei eion
with the FY 87-88 Budget. The position was filled on Nov. I,
Approved for 20 hours per week, the employee divides the time be-
the County Archives, Records Management for the County and Collec-
tion Management for the Denton County Historical M6aeeum, Inc.
Thin position should be upgraded to full time.
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Wor Program Trends ~7 1581 280
Museum Collection Management
Monitored County Records in Storage
e and contact with County Departments 135 vol. ongoing.., ongoing
' Inventory of City of Denton Tax AppraS 1 -N---- 33 boxes ongoing
records
UNT collection, selection & moving 3,500 ongoing ong75oing i
Research requests from the Public 1
125 132 174
I Reference Library Catalogged
ct v ty Commentary
Established long range goals for both County Records Management program
1 and DCHM Collection Management. Assisted with selection process and mov-
ing on UNT Historical Collection artifacts. Packing, moving, unpacking
and organization of DCHM collection upon return to CHO$, Organisation of
two storage areas, Museum work area, county archives office. Accession-
ing of back items, inventory of Museum collection, conservation of all
collections. Contacts made with County Departments regarding records un-
agement, tran'efer and storigs df records. Training of volunteers includ-
ing two internehip programs from, TWU in history and library science.
Handles research requests from the general public and county officials-
a Provided background information for exhibit preparation. Participate in
special events and school tours.
{ termative Means
i There is no alternative. This very needed accomplishment had been sitting
on the back burner for four years due to lack of staff tope dorm these
tasks an indicated by only 89 items in 1985 and 26+ items in 1986 that were
accessioned into the Museum Collection. Nothing was being done in the fiel ~M
i of county records management other than overseeing the storage of county
tax records. There was little or no 410048a to records from the general
public,, A r,ermanent county Records Center must be established to cone Sn
com lianas with Stet w i
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Departiaenl Lking ision Dale t
Historical torical Presezvatio 01-10 60-4220
O)mmisaion & Resoaruh 90-91 01-10- -
cl v ty Description
We assist with research requests by citizens for local history on churches,
s~ schools, communities, cemeteries, roads, bridges, structures, business and
commerce, historical markers, continuing survey of county cemeteries (have
now located 119 within the county). Cemetery census now complete and ready
to be computerized. DCHC will now begin updating from 1976 recrods. DCHC
has been responsible for 7 Eagle Scout Cemetery Restoration projects. Three
part-time, one full-time, volunteers, and work-study students work 6 days
a week filling these requeste. These requests can take only a few minutes
to several days of research to find the answers. We have been custodian of
a the County Archival records. A small fee is charged for reproduction work.
e r en tivea o co to our cffic a for historical and
'ar ous m qdja,,r
Work Program Trends 19117- 1- 191-F- --TW
The Commissiion is bacoming known as the I
agency that hat, a source of research ma-
terials and is willing to provide this
service. We are one of the few agencies
in the County that has the historical ds~a
that is needed at one time or another b 1
every other county department.
i Cenetery Assoo. foxed 1 2 4
Research Requesto: 1625 1700 187
Archaeoloity Findsl -0- -0-
i Marker res oh 1
Activity Commentary
Specs is always at a premium. We have added filing cabinets and a copy
machine to provide an "on-site research center" for citizens. We have set
up a card index on all reference material, organizing the photographs col-
lection for easier access. At some point in the future we should aicrofilm
copies of newspapers that are deteriorating--Pilot Point Post Sigrul, Aubre
Herald, and the Denton Record Chronicle. The funding for a part-time pro-
fessionai archivist in 1987 to handle these requests, and the manageednt
and conservation of all archival material has greatly increa4m our pro-
ductivity. All records will eventuallyy be put into the computer. Efforts
are being made to document the ethnic history of Denton County.
Alternative Means
The County Archivist Is in charge of the archives--to better organize, con-
serve the documents and disssminate the information to the public end other
county agenuica-and to train volunteers. At present the Archivist is
training volunteers to assist with recordation and research. At some point
in the very near future the County 4 need W address the necessity of
stabb91in a County Records Center. State Law, now in effect, will make
now Z0 0 or County Records Management,
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FUTURE PLANNING
ACTIVITIf UISCUSM"
Department Division Budget Year
Historical Historical Museum FY 90-91
T; Commission
et v ly Desci pt on
The collection, conservation and exhibition of artifacts relative to Benton
county Heritage is the responsibility of the Denton County Historical Museum,
Inc, Programs include education outreach to schools, service clubs and ;a
variety of public organisations, The Museum has a full time Director and a
' part-time Educator and Archivist. Employees devote their time to the
Museum's related activities, Special children and adult workshops are con-
ducted for which a materials fee is charged. No admittance fee in charged
r to tour the museum, Volunteers are utilized to operate the Gift Shop, con--
duct tours, some clerical and conservation projects, exhibit preparation an
research. Volunteers also "staff" the CHOS information desk for 30 hours
per week.
York Program Pro ecl nits 1996 1991
Established in 19779 the size of the t
collection, services provided, programs i
offered and attendance have increased es
creditability of the Museum was estabiis- 150125 211500 240500
hed,,....,
Docents/Voluntsers 105 115 125
Exhibits on Display,..,., Permanent 28 •30 30
Rotating 11 25 3J
Traveling 1 2 2
c v ty Commentary
The DCHM long range plan projects the followings
1989--increase endowment fund, continue emphasis on local eomteunity history,
establish volunteer coordinator and volunteer of the year ward Ana
continue successful programs from previous years.
~ ti--for accradiation from American bloc. of Museums
1490--Apply for MAP and
continue successful programs from previous years.
1991--MAY if t10tradistioti'holuktion and continue all successful programs
from previous years.
ternet re err d
b Part-time staff houre need to be increased to full time... both the Museum
Educator and Archivist. Mors volunteers need to be recruited to assist with
collection management, gift shop and tour guides, information desk, educe- 1
tion outreach and spacial events.
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i FUTURE PLANNING
Department 01031011 Budget Year
Historical History Appreciation FY 90-91
cl v ty Description
Organization and implementation of special events and programs that eApho-
size the heritage of Denton County--such as THC historical marker dedics-
tions, Denton Spring Fling, Victorian Christmas, County Seat Saturday,
Courthouse Christmas Lighting, preparation of Newsletters, brochures,
news releases, programs for schools, churches, service clubs and other
""*r organizations are just a few of the activities conducted by DCHC. The
Commission also participates in local town festivalsl is Louisville Frontier,
Denton and Lewisville Main Street programs, takes the 1935 Pirech Firstruck
to various parades. Projects are coordinated with the ISD'S, Parka and
Recreation Departments and Convention and Visitors Bureau, DCHC provides
a tourism information rack at the C1108.
Work Program Projections JVVU 1991 - 1992
TIIC Marker 5 2 2
Denton Spring Fling... 20,000 201000 209000
County Seat Saturday,,,,,,,41000 4,500 4'500
Courthouse Christmas L! htin 500
Victorian Christmas,,,,,,,,,21000 20000 2,000
County Wide Festivals,,,5,000 51000 51000 +
Main Street Projects,,,,,,,,,,,,,,,,,,,, 750 750 750
Tourism Brochure Center,,,,,,,,,,,,,,,,, 015,000 17.500 200000 +
ct v ty Commentary +
DCHC is cooperation with all other history and tourism related organisation
and events---Greater Denton Arts Council, Main Street, Historical Socior'y
of Denton County, UNT Centennial (1990), establishing Jones Fare Living
History Center on Rey Roberts Lake, relocation of the Bloomfield School,
and sponsoring the BIG TRII program, DCHC will honor all Denton County
Centurions with a seectak-r*cognition,
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a ' ernes ve sans i ~
Those activities are accomplished by both volunteers and staff.
Voluntoore Number Hours Lo ed Assignment
19 1 All Phases
1986 24 1200 All Phases ~J
1987 35 1853 All Phases
1988 97 3777 All Phases
1959-1992 125 4767 Collection Nona ement, Muse e
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ACTIYCI•Y DISCUSSION
I Department Division Budget Year
` Historical County ct Archives FY 90-91
1 v ly Descr pl on
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j. This position, established in FY 81-88, has increased the productivity And
v efficiency for both the Collection Management program for DCHM and the
? County Archives and Records Management project.,
` The Commissioners' Court will need to establish policies and goals to
f implement a complete records management program,.... which means space,
staff, equipment, supplies and directives to County Departments relative
to their participation requirements.
ork Prograin Pro;ect nit 1990 1111
f Museum Collection Management (thru 4-30-
89) Accessions not objects 119 ISO ISO
Monitoring County Records in Storage
and contact with County Departments ongoing Ongoing Ongoing
i
Research Requests for Public 6 County 225 350 S00
i Officials
Establishing separate County Archives Target Dots i
„ and Records Center
c v y c,ommenlary 1
The DCIIM collection and inventory should be near completion from all back
ittms and keeping current. Inventory of objects on display should be nehr
completion. Conservation will be ongoing,
lite Coa-inty Archives and Records Management program will be relocated from
the CHOS after completion of. the.Raysor Building and reassignments of space
1 are made. f
I Continual professional training and updates will be needed for staff, The ;
County will need to be aware of Texas Legislation relative to records
management. Someone must be responsible for the confidential of some recor
r erne ve tans i
Boni. You either have staff and space to complete these tasks or the work
doesn't get done. Records deteriersts, are loot, exisiting department
space is overcrowded and both the public and county officials do not have
access to public records.
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PUTUR6 PLANNING
a ACTIMY DISCUSSION
Department Uivislon Budget Year
Historical Historical Preservation,
g-
As,,,L m,king and Research in et v ly Descr pt on
Assistance with research requests by citizens for local history of churches,
schools, communities, cemeteries, roads, bridges, structures, business and
commerce, historical markers, county cemeteries survey is provided by one
full-time, 3 part-time employees, work study students, interne and volunteers.
These requests can take only a few minutes to several days. We have been
the custodian of the County Archival records. A small fee is charged for
reproduction work. Various media representatives and students now come
to j)ur offices for historical and background information for articles they
are preparing.
ork Program Proect ons 1990 1
I Research and service are provided by the
DCIIC for the general public and county '
{
officials 1850 1850 1850 j
Historical publications 1 -0- -0- 1
(Six publication completed in the past)
Historical Markers 5 2 2
Federal d State Agencies Historical
Survey Data 25 35 So
c v ty Commentary
The DCHC will sponsor and fund two THC Historical markers, per year and
will continue to participate in the DSA competition in various categoriel.
In the poet emphasis hod been placed on historical markerej cemeteries and
eusoum assistance. in 1989 the categories are archaeology and folklore.
The program will be broadened to include more communities throughout the
c-)unty and etimic groups,-,The County Cemetery Census should be completed
one will be computerised for better accessibility. 1DtHC is now being
LJ ssLsd to furnish historical survey date for various federal and state
reencies.
" ernst vs eels {
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A large percentage of this project to dons by volunteers at the peasant
time. With more demands being made on the Coasmission--addittonal staff k
will be required to submit timely information in order to free the volunteers
for other phases of the commisaton's projects, events and programs.
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~~~•~DENTON COUNTY
HISTORICAL MUSEUM. INC. Our Ncw A$*tss..
I S ~e20221(817)363407J P.O. BOX 2800
f)SNTClJ, TX
Denton, Texas
X 76202
I
DC1 tM. Budget. 70 ,
` Page 1
Adopted 7/23/90
Category Description FY89-90 FY90-9t
)D No. Budget Budget
I SALARIES E
t.01 * Director's Salary 4 19666.92 ! 20256.82
1.02 * Educator's Salary 4 22573.60 $ 13556.40
1.05 *0 CWSP (12 Months) 4 8400.00 4 5600.00
.OSA (,WSP Benefits $ 1503.60 1 1002.40 J
.--_-_---'Sub-------_ _--____.-------------42144.92' !'40415.62
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LALDR EXPENSES
2.01 (1) Momb. & Subscriptions $ 300.00 $ 300.00
2.02 (2) Prof. Training $ 1700.00 $ 1700.00
2.03 Gift Shop $ 1000.00
2.04 Dales TAN
Auditet 1R9 Forms ~ 0.00 i
900.00
2.06 Truse s Projects $
2.08 (3) Consultants, Projeicts ! 500.00 t
2.09 (4) Insurance 0 12106.0? t 3100100
2.10 (5) Exhibits $ 2000.00 A 2000.00
2.11 OFfice supp., Equip. $ 270.00 $ 300.00
2.12 (6) Collection Management $ 1000.00 $ 1250100
2.13 Computer Accessories ! 500.00 $ 500.00
2614 (7) Travel, M11et,ge $ 700.00 f 900.00
2115 Grants Participation $ 0.00 ! I
2.16 Contingency Funde $ 2333.00 A 2500.00 1
2.17 Educatioh $ 600.00 $ t000.00
2.18 Docent/Volunteer Prog. i 200.00 t 200000
2.19 0 6 Mp Security $ 1000.00 $ 1000.00
2120 Reserve, Savings $ 1000.00 A 1200.00 f
2,21 Director's Account $ 200.00 6 200.00
17066.00
Sub-Tatal~ 16855.00
~
LALOR TOTALB 1 58999.02- !-$7465.67
LALDR INCOME
4-01-____t------Hotel-Tax----------------------------4+--_------ 57465.62
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1990 BUDI= PMMMTICN ----DENTON CMM HISTORICAL MUSZJNj INC.
)
TOt BOND OT 1A116T18T8, DCHM, INiC.
FAC1!!: Bl1DG8'r AND FINANCE CMUTPEC IS. MARTIN, CHPMN(Tress. )I D. DAMM;
N. GA *"l N. KING) V. SHIELffii
C. vNim o (CMM4 Bar); '
The Budget and Finance Committee has made every effort to consider
the goals of the Museum as set forth by the Board of Trustees. This
included comments with recommendations from Board Members,independ-
ently and from the various committees,with input from the Staffo
The Finance Committee has tracked the budget carefully this year
in addition to carefully tracking the prior two years. (See comments
elsewhere in report for evaluation of 1989-90 Bud3et) ~i
LAYLOR FUNDING REQUIRES THE SEPARATION OF LAYLOR FUNDS AND THE
EXPENDING OF SUCH, INTO A SEPARATE BANK ACCOUNT. The Budget and
Finance Committee recommends that these funds be placed in United
National Bank, D3nton, Texas; this to be accomplished in a manne
to allow the new budget year to begin with the use of the new account.
The present account at the First State Bank (0111-91-4742) will
1 remain. it will be used for other expenses. Shown always as line
item number: 3.; 5.; 6.;
except for the change to tw, bank accounts, the format remains
E the some.
Line items number 1. 2. 4. will deal exclusively with Laylor 7
Fun a.
We understand that the Denton County Historical Commission has
requested the Administrative Aide and the Archivist to be hired
full time (forty hours per week) beginning in October 1990. j
Legislation concerning the County records demands this increase.
The Contract with the City of Denton, Texas for LAYLOR Funds
was finalized in March 1990. It appears that we will have a
reduction in income from this source: BECAUSE Of T1115 THE
BUDGET FIGUR88 FOR LINE ITEMS 1. and 2. SHOW A TOTAL GREATER
THAN EXPECTED REVMJE. WITH THIS XNOMLEDGE THE DIRECTOR I8
INSTRUCTED NOT Tt E.XCRED 209 PER ARTSR OF THE LI11~
BUDGETED FIGURE N24 PRI R WRITTEN APPROV FR THE RXECU-
TIV COMMITTEE. TNS N EXCEPTIONS RI WI BE I
2.65$AudItp . 9 Insuranco;1.01 d6dmt602 Director and educator +
salaries.
The Staff and Trustee Committees are urged to seek grant
funding for the Museum projects.
Five people representing the Museum attended the grant writing
conference this year. With those Trustees who attended we now have a minimum of seven with insight to this type of
f, nd119.
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July, 1990 BUDGET DENTON COUNTY HISTORICAL MUSEUM, ' INC.,,contd p two.
` x,01 . ''l rw '..:{1
Memberships in organizations pald.for by,the Museum,,shouldl.,.
a) be in the name of the Museum. '
b) any affinity groups within'-then or'other organizations whose
dues are paid by the Museum should readt,ex. Educator,~DCH Mubeum,,et
(see prior year's instrucitons)
q) if individual names are attached, other than'tW title as shown,
then the individual must pay those dues themselves from their own.
salaries a is done in other business operatons.''
91 mailings from each regional museum group to be'Oated with the
Executive Committee and other Board members.",; ;,1?
2this line item is to'be divided among staff an trustees, with-no one J
Individual to use all of allotment. ',intended for each employee to 1
attend at least one seminar/workshop and'tustees to„attend same.
3draft a grant to the City of Denton requesting' funding for
i consultant work.IUnder agreement discussion with City of Denton
LAYLOR funds kept by City will be available for, this, type of grant. '
. I
4insurance for the colleciton is to be sought.,
i SExhibits Committee to have oversight of spending in'this'area
by working with`the staff to develo written projection of plans
and projected cost. r;'
Collection management supplies can be'somevhat predictable if
s inventory is made and use is markedfoff'as"used.:''Her*#'again,
planning for the'futur}f,needsIshould6help.alleviateaprob}some
1
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TRta w i mileage for the, school: outreach, program will ;amain tV ;
the same. SS. per trip'"withia theCity'of Denton and =10!`
within the County of Denton.. The Director, w4lV now'coae under q
' the same proceedure rather'than mileage.used in'paat.°{,'The,1
Director will have $200,"to be usoOSS,"witbin the City"of,,"Denton
and $10 within the County of ~Donton ,cnltc ensthe Directorkis„ i
making Museum presentations.
E SALARIES-ti
There is a disparity in the Archivist,*and:the'Educator, To
ptdvaht'•this disparity an'increase in the hourly''wage';orpthe
Educator was made,'. Although we did' not'',believe'we had, funding
sufficient to make 'an'increase for-the cost"of living ..we, are , E
'isuggesting that the Director'andithe,Eduaitorrreceive~an`intrrease11~
to show our good faith'toward at'some'poipt;reachingafcost o[
I living raise. Yrunding;,fce,+4arkatudyb ~tudants'(Rl:.4t1ld!~!w_.'~
CONTiNOINCY ~r { +:1• pf h i
This Ttem is'not to beusod for 'line ovasru a because we
do not intend that;,thee e'.ow'rry sl:" '
rfi pp n,G'"#,
.1~s
The Staff•is expected'to'adhere to I thivbudget as passed b the
Bderd of Trustees. At'any time, should'any' tsff'member•have'a
question concerning ah~expenditure,'they' ar6#requeated'to'obtain
clarification from the-Executive board before"committingbthe?"'
END of FAGS 2 'S r
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ORSATER
DENTON
August. If 1990
i
ccuNcm To the Members of Denton City Council:
The following information is PI2rovided as an addendum to
the Greater Denton Arts Counc3.1 budget report presented to
City Council on 7/31/90. Here is our (unaudited) building
fund position as of the end of our 1989 - 1990 fiscal
pA[i1061 pear. Beginning with the 1990 - 1991 Lalor revenues will
^«^t^„ be deposited into a separate account. All building fund
t f.% separate accounts and are not
A, Ann w monies are kep t
g" hAWrAMx commingled with opera inq funds.
weer una
Anu MsAAnl
°keprio'~' GDAC BUILDING FUND POSITION AS OF 6130/90
VSA hnkAnl
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SICIIry
coo 'Arrr
' TEXAS BANK MONEY MARKET 68,627
North Texas Savings CD 50,000
)A Aloof North Texas Savings CD 500000
MISS Anion
First State CD 500000
! d"e~n~ First State CD 25,000
l - Colonial Savings CD 7054 503
Joan col Bank One CD
;000 {
lgii„rrl Oil Bank One CD 4 ► 058 t
pert Mon
seen Plow
Ann AowsoA
Fill lGIN
U111 14p°" TOTAL BUILDING FUND (6/30/90) $372,188
floor tear
wrAroaAo Lalor Revenue 192,951
orr, WN'Nn Non-Lalor Revenue 1790237
tAttunw I
trweta
Arer+ Aa '
{ We have currently budgeted no expenditures from these
accounts pending further developments in our planning and
fundraising efforts.
I will lad to provide further clarification or
information if needed.
Sincerely,
Herbert HolI
Executive Director, GOAC
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817382.2787 207 SOUTH BELL - DENTON, TEXAS 76201
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GREATER DENTON ARTS COUNCIL
OPERAS~IING BUDGET
I. EARNED INCOME
A. SI,LES
1. Concessio s/Drinks 1080
3. Misc. Merchandise Sales 100
i
B. RENTAL
1. center for the Visual Arts 24015E
2. Miscellaneous a
C. ADMISSIONMES
1. Performee~~nces/exhibitions 3005 k
2. Classes/Norkshops
3. Service Pees ,
4. Materialsf Hard i Soft 90 5;00 II
5. Materialst Hard i Soft 91 20000 €
6. CARA I
D. FUNDRAISING INCOME 40000
420250
EARNED INCOME TOTAL
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OMC 7990.91 Budget
C Council Presentation
7/90
PH
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II. UNEARNED INCOME
t
A. NOTEL/HOTEL REVENUE 52,0Q0
(These funds are designated for administrat ve costs.)
S. GOVT GRANTS/MONIES
1. Q her 4,370
3,450
C. ORGANISATIONAL IRANTS pp
1. TAG 22~OSS
2. Other
D. FOUNDATIONS 6,000
Be CORPORATE DONATIONS/SPONSORSHIPS 160000
F. INDIVIDUAL GIFTS S00
0. MEMBERSHIP i
1. Individual 14,00
2. Organisational 3,00
3. Business 4,000
H. INTEREST INCOME 11200
1. REFUNDS 0
J. MISCELLANEOUS 0
UNEARNED INCOME TOTAL 131,520
TOTAL Zh%V fr 173,270 '
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'2 C 1990-9 Budget
7~3/90unci Pres4ntation
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I- ADMINISTRATIVI
A. PIRSONNIL
1. Bala lull time 6 ,2 Salary part time ggg6 p0
!'ICA 5. 7110
Medical insurance Retirement 1~ WQ rkeVs Com
1 Exleage reimbursement 10
9- eq, DVector's excinse
999. Training Career Dev opment
B- CONTRACT LABOR 1,000
C. VOLUNTEERS
1. Docen Program 3
2. Board ~Voludtears
3S~
D. CONPRRIMCN/TRAVIL 1,200 k
1
ADMIMIBTRATIVV TOTAL 94$495 '
(Projiotled Lal r revenue is dealoneted for use In this category,
spec I oally or salary expenditures.)
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gunal Pre entation
Pago 3 of I
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II. OPERATING
{ A. OPI'ICE SUPPLIES 10400
G
B. RETAIL
1. Bwarr8g%* 10000
9. Marc andi;e 0
C. TELEPHONE 90600
D. COPIER SUPPLIES/SERVICB 500
E. POSTAGE 11100
P. BOOKS# SUBSCRIPTIONS 400
G. PROTESSIONAL NENBERSHIPS 600
el~ MIN H. Ol7ICE EQUIPMMUT MAINTENANCE ISO
1. EQUIPMENT PURCHASE 100
J. COMPUTER sXPENSE 950 ,
L. INSURANCE 9#000
N. AUDIT 10900
N. CMECKING/SANK CHARGES 100
0. MISC. 0
OPERATING TOTAL 181900
,I
MAC 10=9l 1 Eudrt
rf/r$unas ProTiantatton
Paga 4 of 6
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III. FACILITIES
A. VICTORIAN COTTAGE
1. Naintenan a 900
2, Furniture/Fixtures 250
8, CENTER FOR THE VISUAL ARTS
pp
E 23. untorial/Building Supplies it 600
Ja ins )equipment 0
0
00
, Furnishin r/ ixtures S
5. Rental Security 1,2 0
8. Dipoeiit Mun7aae 7,301 I
C, CENTER FOR THE PERFORMING ARTS 0 I
D, GROUNDS AND PROPERTY
1. Exterminator 610
1
2. Grour~drkeeppinq 2,1
Sail dinvv 8iaurity 6 p
Inetrun~ntr 300
Miso. 30
I !
FACILITIES TOTAL 16030
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ODIC J.9.40-04 Bud •t
C unol3 ProMontatlon
p32/ COt 0
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j IV. PROGRAMS SERVICES
A. MEADOWS GALLERY
1. Meadows Exhibitions 3,000
1 Permanent Collection Q
Materials Hard A Soft 90 s+5u
Materials Hard E Solt 91 21708
5. Exhibition Supplies 100
8. INFORMATIONAL
f 1. Newsletter 1+000
2. Informational Publications 0
f C. EDUCATIONAL
1. Workshops/Clssses 200 1
2. ATE Pro rM i
Other Wildflowers Programs 2080
D. COMMUNITY PROGRAMMING
Psrforstin Arts Events 2+
Outreach to rams 1 $
3 +
F•stival I! Oarols b
4. Mlso.
E. ADVOCACY AND RECOGNITION pppp
4+
,
2. Advoocacy 0Q0
F. GRANTS PROGRAM 14,000
G. HIMtBERSHIP J
Membership drXyo 20
Mes~rshl
Kiect 8
H. PUNDRAISING EXPBdBN 1+500
PROGRAMS/SERVICES TOTAL 420990
rOrAL SXPrRrlr 17J0o7'J I
Inc~oewei 17j, 77 I
IM IClitinseo 17
C
CDAC 19un l Pro ontation
Page 6 of 4
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NORTH TEXAS STATE FAIR ASSOCIATION
r.~.-,. PROPOSED BUDGET
FOR THE FISCAL YEAR OCTOBER 1, 1990 THRU SEPTEMBER 30, 1991
Proposed
Budget
1990-1991
Salaries S 35,000
Printing 5094
Advertising 50000 j
Travel 2,400
Postage 11200
Office supplies and expenses 500 '
Telephone 11500
Office equipment maintenance 500
Total S 52,000
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WAIN ICAnj vln,6 Inln A4y,b&N4 lyr,
SUPPLEMENT TO PROPOSED BUDGET
FOR THE FISCAL YEAR OCTOBER 1, 1990 THRU SEPTEMBER 30, 1991
1
Salaries - An Executive Director and assistant are employed. Based on
time spent promoting tourism, 70% of these salaries are in the
budget. `
Printing - Catalogs, posters, leaflets, etc. promoting Denton and the
North Texas State Fairground facilities. Items are distributed
~ inTexas, Oklahoma, Arkansas, Louisiana and New Mexico.
Advertising - Road signs, newspapers, radio, monthly publications, etc.
Travel - Attend meetings, shows, seminars and other activities to
M promote tourism in Denton.
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Postage - Mailing catalogs, posters, leaflets, etc, as well as corre-
spondence to follow up inquiries received at meetings and
through the mail, i
f Offic3 Supplies - General supplies to maintain an efficient office,
Telephone - Necessary to maintain communication,
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Office E u1 ant Maintenance - The office equipment includes a computer,
typewriter, copy machine and adding machines that must be
maintained in good condition for efficient use.
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MEMORANDUM
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j TOi LLOYD HARRELL# CITY MANAGER
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FROM, JOELLA ORR# LIBRARY DIRECTOR
SUSJr DENTON OUTREACH PROJECT
DATES August 2/# 1990
I
In 1988, the Denton Outreach Project was begun with a grant of ®11,018 from the Texas
State Library, Goals for this program were (1) to provide library services to people
living below the poverty level in Southeast Denton and (2) to break the cycle of
illiteracy and to encourage those unnerved to become regular library users. The target
group included a large Black population. Our objectives were mnt with limited success.
When it was time to Beek funding for another
9 grant for the next year, the decis.on was
mode to apply again. We felt that since the program had just been established, the
usage would increase and the cost of services would decrease if given an additional year
of outreach, in 1989 we received a grant for $Op 179 from the Texas State Library.
i
During the second program year, our goals were focused toward a large Hispanic
populations with emphasis on selection of matetiale and In intorgenerational literacy.
Again, attendance fell short of what we had hoped for.
After evaluating the project In March, 1990, a recommendation to seek no further funding
was made. Two major factors determined this decisions
10 The cost of offering these library services was at that time $6.70 per
transaction - more than triple the cost at Denton Public Library,
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2. The neighborhood new patron enrollment was low and there had been a 101
decrease in the number of now cards issued In the second program year.
During the 1988-89 and 1989-90 grant periods, in addition to the decrease In number of
cards issued, the attendance figure rose by only 716 J411. This indicates that while
the number of materiels checked out root by 2#199 14811, the actual material usage was
{ primarily by the some patrons who had registered during the first grant period, Staff
who worked at both the outreach location and the main building, however, noted that a
number of patrons who first began using library services at the outreach location did ti
begin using the main one as well.
Given our experience, the advantages and disadvantages of this program votes
1 INAre ~l~acwe~ 1
F IgfE R■iel I~
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~.,.r. Oenton Outreach Project
Page -2-
it Advantagesi
i. City-owned apace to available for the project during the current hours of
Tuesdays, gr0o to 6r00 p.m. and Thursdays, 12100 to 900 p.m,
2. The location at the MLR Center is convenient to a large number of low tr. vima
' people.
1 3. Children are able to walk from their homes to the MLK Center and use the
s facility. Some children, especially younger ones, may not have easy access to
a
the Emily Fowler Public Library.
Di.eadvantagest
The space used for the outreach Project Library is small and storage space is
1.
inadequate. The entire library must be set up and taken down each working day.
i
The Outreach Project Library is limited to service to children. A lull service 3
2.
j facility, including services to adults and young adults, is available a vary
short distance from the MLR site. SPAN has agreed to provide free
transportation on the trolley system to any child in the City of Denton who {
wishes to visit the Emily Fowler Puulio Library. ;
3. The cast per transaction at the MLK site is high. Very little use is made of
the Outreach Project library at times other than peak periods.
4. The purpose of the outreach Project was to reach a group of people living below
the poverty level. The services, if continued in the present manner, will
always be substandard, separates and unequal. It may ales appear to be
segregated. The idea of the project was to make peoplo aware of all library
services through offering limited services to their children. Continuing
services only to children will not make the adult aware of vital services
available at the Emily Fowler Public Library.
No technology (computers, photocopy machines, microfilm raiders and printers)
is available at the MLK site for either adults or children.
say access to
In an 9ffort to explore ways that might enable the continuation of
reading materials, a joint meeting of interested parties was held Monday, August 20,
1990 at the NLK Center. The groups represented were the Parke and Recreation board,
Library Board, NICE, Collins Youth Council of the NAACP and the NLK Advisory board, as
well as other interacted citizens.
1 have attached details on several options that would allow the outreach Project to
continue at varying levels. Most would have a serious impact on the existing library
budget, and the Library Board (see attached minutes) is not predisposed to reallocating
funds from programs that serve all members of the community,
option V, however, represents the creative thinking of many members of the
aforementioned groups. That option not only allows the continuation of the program
without new funding, but does so by involving members of that community.
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OPTION I1
} This option would maintain the present level of library service at the MLK Center site.
The site will be open eighteen (18) hours per week year round with the current hours of
i Tuesdays, 9100 to 6100 p.m. and Thursdays, 12100 to 9100 p.m. Because there is no
additional shelf spacer additional mobile shelving will be Purchased. This shelving
will remain on the floor. Some materials will be unsecured.
1. Salaries)
Staff (including benefits) 123,279.93 $23,279.9)
1 Pull Time Library Assistant
1 Salt-Time Library Clerk
2, Bquipmentl
Book Truck 225.00
shelving 356.00
Ports Videos (4) 10620.00 2,201.00
3. Suppliesi
Books, 350 0112.50 ea. 40375.00
Reference Books 250.00
Video Cassettes, 60 0140.00 ea. 20400.00
Paperback Rack 489.00
Paperbaoks, 500 013.00 ea. 1,500.00
office supplies 350400
Art supplies 100.00
Program Supplies 600,00
Library Supplies 400.00
Videocassette Cases 300.00
Reading Program manuals 200.00 11,664.00
4. Other 11575.00
( Printing 600.00
Prelght 375.00
Tnsurance 600.00
1389719.93
Impact on the 1990/91 budget would to the lose of the three 13) Puppeteers that do
children's programs for approximately 170155 children attending programs from October
1969 through July 19901 the loss of program supplies (1249814) and the elimination of
19139 of the 2,375 children's books we planned to buy this year (1131906). An alternate
would be to downgrade a Youth Servicae Librarian to a Clerk for a savings of 122,451 and
eliminate 10356 of the 2,375 children's books we planned to buy this year (1169269).
Lose of one of our two Youth Services Librarians would severely impact services to
children because we would only have 40 hours cut of the usual 60 hours wo are open to
assist parents with Reading Club formalities and other special requests.
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OPTION II :III
CONTINUE SERVICES AT MLR1
The difference between Options I and 11 are that service would be continued at less
hours 116 hours weekly through the year) on Tuesdays, 9100 to 6100 p.s'. and Thursdays,
f 11too to 9100 p.m4 with the building closing one hour each day to allow the Clerk
lunch/dinner. Staff would be downgraded to oaly one (1) Pull time Clerk who would only
be able to check materials in and out and not available to assist with reference
questions and homework assignments. The materials budget would be for replacement of
lost or damaged books only.
Staff (includes benefits) $17,173.00
1 Pull Time Clerk 2,717.00 1
Replacement Materials
Total 1200000.00
very} populPuppetareers
+ntire the lose
thewould
program
programsbudget
impact nforhechildren sLibrary
supplies
would be eliminated.
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E UNITED SERVICE AT MLR
( 1
The site would provide services at MLx for 16 hours a week only for the summer months of
June through August, Tuesdays, 9100 to 6100 p.m. and Thursdays, 12,00 to 900 p.m. The
materiels budget is for very limited replacement items only.
Staff (includes benefits)
one Part-time Page $3,786.49
Replacement Materials 628.00
Total $4,414.49
h Impact on 1990/91 Library budget will be a $4,414 reduction in children's materials i
purchased or approximately 366 picture, junior and teen books at the Emily Fowler Public 1
Library which wuuld affect all children in the City.
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OPTION IV
f 3' BOOKMOBILE
F.
Vehicle 1500000.00
Personal services
SLA 19,401.20
PICA 10562.26
TMRS 1,055.42
WC 58.20
Life Ina. 5.82
Bene. Adj. 1,020.50
Long. 48.00
LJ Ina. 2,163.12
TOTAL 25,314.52
P.T. Clerk 70430.80
PICAll 598.35
TxRSll 404.24
WC 22.29
Life Ins. 2.23
Betio. Ad j . 390.86
4 Long. 48.00
tf Ins. 1,084.08 } {
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TOTAL 90980.85
Supplies 1
Office 400.00 ;
Postage 300.00
Motor vehicle 11200.00
Micro. 100.00
Cleaning i Janitorial 200.00
r 1.
! TOTAL 2.200.00 I
Maintenance
Bquipeent 150.00
T Motor Vehicle 40500.00
Radio E Testing 100.00
Insurances 40000.00
TOTAL 8r750.0n
Materials 23,750.00
! 1
*Quote not available. Estiaate only.
GRAND TOTAL $2500009.52
would need to be funded with bond funds.
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OPTION V
LITERACY CENTER AT KLK
The Literacy Center would provide children with recreational reading materials in the
form of periodicals, popular paperbacks and hardback books.
1. Volunteer staff would be provided from NICE, MLK Advisory Board Committee
Members, NAACP Youth Croup, members of the community with RSVP coordinating and
scheduling the group.
II. The Parke and Recreation Board (see attached minutes) has approved the use of
F two meeting rooms to the left of the entrance of the KLK Center. The Literacy
Center will be open 10 hours weekly, Monday and Wednesday from 1:00 9:00
p.m. Procedures for use of the building will be provided to RSVP.
III. Library cards will be issued and materials will be provided by the Library and
added to by members of the Community. Magazine subscriptions will be paid for
Y, by local fraternities, sororities, and members of the local community. These
subscriptions will be arranged by the Collins Youth Council (Donald Cox).
IV. Paperback Booke. Friends of the Emily Fowler Public Library will match up to
$500.00 contributed by other community groups to purchase a wide assortment of
popular paperback booko covering different genres: mysteries, horror, science
fiction, popular fiction, etc. Books will also be accepted through local
donations.
V. Procedures will be developed for the material collection by the Library Staff. ;
Training of the RSVP volunteer will also be provided by the Library Staff.
v`
Vie The project will be evaluated after six (6) months (March 1991) and status will
be reported to the Council
Vile on August 1, 1990, we talked with Mc. Al Murdoch of SPAN and asked his if it
would be possible to give free trolley tides to any child who wished to come to
the Emily Fowler Public Library, He promised to get back with us. The next
day, August 1990s Sharon olufsen from SPAN called and confirmed that SPAN
i would provide transportation for any child who wanted to cone to the library.
We discussed distribution of tickets through local schools and daycare
centerae SPAN drivers could punch each child's ticket. This action would give
us some indication of how many children were actually using the trolley. SPAN )
has agreed to begin the program in the fall when school starts. We also
discussed giving children maps and short tides to Introduce them to the li! 1
trolley. (See attachment),
This proposal would provide Southeast Denton a Literacy Center in the neighborhood,
fully maintained and operated by the residents with local donations.
There is no impact on the 1990/91 Library budget. However, the Council should realise
that with normal use of the collection, theta will be an estimated replacement cost of
materials of approximately S2,000.00 in next year's budget.
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I Depending on the availability of volunteers, the Center should be open by September 10, f
' ~t+ 1990.
Both the Denton Library Board and the Parks and Recreation Board endorse this option as
the most feasible for immediate implementation with least impact on the Library budget.
This option is also supported by the Southeast community.
Attached is a draft of an agreement that outlines responsibilities of ccYi,eratinq
parties. If the City Council selects Option V. the parties will continue to meet and
iron out details, and the final agreement will be presented to the NLK Advisory Board,
Parke and Recreation Board and Library Board.
Please let as know if you need additional information.
JOBL 0"
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DRAFT
LITERACY PROGRAM AGREEMENT
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This agreement will allow your agencies/groups to provide kids an area at the
Martin Luther Xing, Jr. Recreation center where they can get tutoring and
mentorinq, as well as have reading materials available for their use while
attending the program. This program will be evaluated after six (6) months
and then again after one year by the representatives signing this agreement.
f, Parka and Recreation Department
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• Provide a meeting room on Monday and Wednesday each week from tps to 9pw
• work with Retired Senior Volunteer Program to assure coverage of the room
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• Give weekly updates to RSVP
* After School Action Site Coordinator will work with the RSVP Coordinator
I to assure the use of this program by After School Action Site
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ti • Provide RSVP Coordinator ind volunteers with procedures for the use of
the facility 1
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Retired Senior Volunteer Program s
• RSVP Librarian will maintain communication with the Public Library Staff
+ Maintain discipline within the program area and work with the MLX Center
staff to provide discipline
• RSVP Coordinator and RSVP Librarian will act as Program Supervisors
+ on a weekly basis, RSVP will check with Steve Johnson at MLX to confer
about needs of the program or center
+ RSVP will try to schedule multiple volunteers (at least two) in tho
room at all times
+ RSVP volunteers will be responsible for the set-up and tear down of the
room and all equipment. This will include setting up the collection,
setting up and arranging the tables, chairs, and files, etc.
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* RSVP Librarian will train all volunteers
• RSVP will also schedule community volunteers
+ will begin program Wednesday, September 5, 1990 or Monday, September 10,
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1990
+ There will be no circulation (checkout) until such a time that the RSVP
Librarian can work out a system for doing so with the Librarys
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Libra[
• Materials will bb provided by the Library
+ will train RSVP Librarian
+ will work with RSVP Librarian to rotate materials
Library Staff will develop procedures for handling of
5 •
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of materials/collection
• Friends of the Library will match up to $500 of donations from the
public for materials
8 volunteer OrouQS a
(NICE, MLE Advisory Board, churches# Collins NAACP Council, etc.)
* Supplement RSVP volunteers
• work to get donations for the program to allow the purchase of t
additional materials
f • MLR Advisory Board will provide evaluation of the program in conjunction
with RSVP
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RSVP Board MLR Advisory Board Collins NAACP Council
"Ice committee r parks and Recreation Board Library Board
ADROO12S
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A
MINUTES
REGULAR MEETING
DENTON LIBRARY BOARD
AUGUST 20, 1990
F
Present: Mary Jo Pickens, Jean Schaake, Ed Coomes. Jean Glasgow, Eva Cole and
Joella Orr.
Absent: Dorothy Adkins, Margret Christian and Ted Maines.
The Denton Library Board meeting convened immediately after the Parks and s
f Recreation Board meeting at Martin Luther Ring Recreation Center. Hrs. Orr
discussed the advantages and disadvantages of the Denton Outreach Project.
The Library Board unanimously agreed to support the decision of the Parka and
Recreation Board to continue the Denton Outreach Project as a Literacy Program
for Southeast Denton. The Library Board wanted the following points
emphasised concerning the new Literacy Program:
I
1) That it be supervised by volunteers and staffed by members from the
community.
2) That the volunteers be managed by the MLR Advisory Board.
3) That it be economically feasible without using Library funds.
Minutes were read from the June 211 1990 meeting of the Library Board and
approved of read, I
Rd Cooties motioned to increase the library budget by 51 for materials as
suggested by the Library Consultant. Jean Schaake seconded the motion.
OlCicers were elected for 1990/91. Ed Coorer was nominated President and Jean
a; Schaake was nominated as Vice President. Motion carried. Both parties were
elected unanimously. Dorothy Adkins was unanimously re-elocted as Secretary
of the Library Board.
Ed Cooties as President will also be the Lay Representative to the North Texas
Library System.
Ed Cooties motioned to offer a Resolution thanking Mary Jo Pickens and Officers
for their service to the City of Denton. Seconded by Jean Glasgow.
With no further business, the meeting adjourned at 6135 p.e,
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CITY of DENTON 1215 E. McKinney l Denton, Texes 78201 f
CITY OF DENTON
PARKS AND RECREATION BOARD MEETING
MONDAY, AUGUST 20, 1990, 5:30 P.M.
MARTIN LUTHER KING, JR. RECREATION CENTER
MEMBERS PRESENT: Dalton Gregory, Chairman
Roy Appleton III, Vice Chairman
Rita Pilkey
Catherine Bell
Carl Anderson
CITY STAFF PRESENT: Betty McKean, Executive Director for Municipal Services
and Economic Development
Debra Drayovitch, City Attorney
Joella Orr, Director of Library
Jesus Neva, Assistant to city Manager
Steve Brinkman, Director of Parks and Recreation ?
' Paul Leelie, Leisure Services Administrator
Steve Johnson, supervisor, Martin Luther Xing, Jr.
Recreation Center
Joy Beech, Senior Secretary
GUESTS PRESENT: Herman Wesley, Chairman, Martin Luther King, Jr.
Recreation Center Advisory Board
Donald Cox, Collins NAACP Council
Reggie Jackson, Collins NAACP Council
Meridee McClatchey, R.S.V.P.
Gloria Stephens, R.S.V.P. Board
Members of Martin Luther King, it, Recreation Center
Advisory Board
Representatives of NICE
Members of the Library Board
Leigh Smith, President of Denton Girls' Softball
Association
Jane Malone, President of Denton Youth Soccer Association
Wayne Allen, Interim President of Denton Boys'
Baseball, Inc.
Mal
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f.,.r. Parks and Recreation Board Meeting
f August 20, 1990
Page
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I. MEETING ChLLED TO ORDER
The meeting was called to order by Dalton Gregory, Chairman. ~f
II. APPROVAL OF MINUTES FROM LAST MEETING ]I
On a motion by Rita Pilkey, second of Catherine Bell, the minutes of the
meeting of July 30, 1990, wsre approved. {
After approval of the minutes, the Board moved to suspend with old 14
business until later in the agenda to address new business. 4
III. NEW BUSINESS
1. Discuss MLK Library:
Mr. Gregory recognized Berman Wesley, chairman of the Martin Luther
King, Jr. Recreation Center Advisory Board. Mr. Wesley said he was i
grateful for the positive movement in the community regarding
retention of the library at MLK. Be read the prepared 'Plea for
the Continuance of the Outreach Library Project' stating at i
was submitted on behalf of the MLK Board. Mc. Gregory asked t
the statement on behalf of the MLK Board'. Mr. Wesley said he was
directed by the MLK Board to prepare the statement but that not all
of the members were able to read it prior to the presentation. Be ,
then read 'A Proposal for the Continuance of the Outreach Library
Project' which outlined ways in which the reading program could j
continue.
Joella Orr, Director of Library, responded with comments on the
s perceived communication problem, she said that weekly flyers had 1
been sent to local churches as well as thr MLK Center. Also, door
to door contact had been made in the community by the Library
Project staff.
,i
Reginald Jackson of the Collins Youth Program of NAACP asked who
would make the final decision regarding the library at MLK. Dalton
said the Park Board makes only recommendations to the City Council
and that the Council would make the final decision. Be said the
purpose of the meeting was to provide a forum for concerned persons.
Donald Cox asked if there was the possibility of doing away with
the library in the building. Dalton said the Board had never made
a recommendation to not allow the program in the building. Be
stated all the people were present to find a way to continua the i
literacy program at the Center.
Jesus Nava said that at a recent NICE meeting the members were
asked to make suggestions how the community could assist with the I j
Outreach program. i
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August 20, 1990
Page - 3
Mr. Wesley introduced Meridee McClatchey, who was representing
` R.S.V.P. She said that the local R.S.V.P. had received a grant
II targeting a tutoring/mentoring program. They were offering to use
the grant for the library at MLR for 30 hours a week. The program
would have a pact-time staff and could recruit volunteers. She
indicated there would be no problem in recruiting volunteers for 10 k
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hours a week.
Mary Jo Pickens, chairperson of the Library board said the Board
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would like to continue the Outreach Library Project, but due to the '
lack of funding, to continue the project would mean cutting hours
from the main library which would be unacceptable.
Roy Appleton asked Joella if the main library would supervise the
volunteers, and she said they would not be able to without I
additional staff. The volunteers wo,•ld have to supervise the
S
program.
1 Gloria Stephens, R.S.V.P. Board memb<.r, said she had talked with a
recently retired librarian with impeccable credentials who agreed
h to supervise the program and volunteers.
Carl Anderson asked if the MLK Advisory Board could make a
recommendation to retain the library project if theca would be no
cost to the City with funding from the R.S.V.P. grant.
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Roy Appleton moved that the department continue to allow spate for
a literacy project at the MLR Center. Rita Pilkey seconded the
motion, and the motion passed unanimously.'
IV, OLD BUSINESS
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1. Discuss Athletic Field Maintenance Meeting:
Steve said he had met with representatives of the youth sports
associations on Monday, August 13, to discuss their concerns
regarding the maintenance of the athletic fields, He said there
were many concerns addressed which were in the process of being
documented and would be ready for the next meeting.
0 Carl Anderson asked how the merge[ between the Denton Alen Little
I League and Denton Boys' Baseball, Inc. was going. Wayne Allen said
he and Mike Wiebe had met with Steve and Betty McKean on Thursday,
August 16, to discuss the possibility. He indicated that the two
leagues were starting to work together, but it would probably take I
I sometime for an actual merge to occur,
2, Discuss Alcohol in the Parkas
Debra Drayovitch, City Attorney, was present to address concerns
I the Park Board had regarding the wording of the current ordinance
which restricts consumption of alcohol in neighborhood parka, The
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Parke and Recreation Board Meeting
august 20, 1990
Page - / J
Board and several citizens had indicated their desire for the 1
ordinance to be made stronger to include possession of alcoholic
beverages. t
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Debra said she had met with the Chief of Police, Mike Jex, to
discuss state laws relating to regulation of alcohol in Texas. i
According to the lava, the City does not have the legal right to
ban possession of alcoholic beverages in city parks. She said
that, as the owner, the City is allowed to make rules and
regulations such as 'no possession'. In this instance, if the
police saw someone possessing alcohol in the parks, they could ask w
the person to leave. If the person refused, he could be charged
with trespassing. She said the rules would need to be in effect at
all neighborhood parks.
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{ Dalton recommended that the City Attorney and the Police Chief
draft a rule for consideration by the City Council and asked for a
memo regarding this issue.
E 3, Discuss Budget issues:
At its last meeting, the Park Board asked staff to contact the
youth sports association presidents and invite them to this meeting t
to comment on the proposed cuts in the subsidy for officials.
Steve also passed out a list of budget packages that were and were ,
not fundeds i
Leigh Smith, representing Denton Girls' Softball Association, said `t
the association depends on concession money even with the
co-sporty orship by the city. For the past season, the association
was without a concession stand due to the renovations at Denis and, s>;
according to Bob Tickner, would be for the next few years. This
j would really hurt the association, and she said they were draftinj
a proposal asking that the Girls' Softball Association be allowed
to use North Lakes Park and transferring the adult associations to '
Denise she said it was a matter of safety plus being able to use
the concession stand at North Lakes.
Jane Malone indicated that the Denton Yorth Soccer Association was
butting financially since they were scattered all over town due to
the Denia Park renovation and not receiving the benefits of
concession sales. She said the association was unhappy because
they were not going to receive funding from the city but will still
have to piy the 1540 fee. {
Wayne Allen said it costs about 155.00 to put a participant on the
field, but the association only charges the participant 130.00. He
said they cannot continue to give scholarships with the cut in t
funding,
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Parka and Recreation Board Meeting
Auguat 201 1990
Page 3
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Reiterating their decision at the last Park Board meeting, Carl
Anderson moved that the Park Board recommend to City council the
funding for the youth athletic associations be reinstated or do j
away with the $Ss00 fee. Rita Ptlkey seconded the motions and the
motion was passed unanimously!
2. Discuss Pee Adjustmentst
Steve gave the Board members a paper listing of the proposed new
fees. Roy asked the staff to come up with a chart to assist them
in compairing the old and new rates! The fee ad~ustmenta will be
officially adopted at the next meeting. q
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Vs OTH2R BUSINESS If
The discussion regarding conflict of interest by persons serving on
boards and c amiselons was tabled until the next meeting since the Board
members had not had time to review the paperwork which was prepared by
the Legal Departments
Vto ADJOURN
,
on a motion by Catherine Bell, second of Rita pilksy, the meeting was i
adjourned.
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