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HomeMy WebLinkAbout12-18-1990 i r; AGENDA s CITY OF DENTON CITY COUNCIL 9 December 18. 1990 Worl, Ceosion of the City of Denton City Council on Tuesday. December 18, 1990, at 6:00 p.m. in the Civil Defense Room of City Rall, 215 E. McKinney, Denton, Texas at which the following itorAo will be considered: part ofr tthe Work he Ages da Session the Nets: also item be considered as Agenda Regular Meeting. 6:0o p.m. , 1. Executive Session: A. Legal Matters Under Sec. 2(e), Art. 1252-17 V.A.T.S. 1. Consider action in County vs. City.. B. Real Estate Under Sec. 2(f), Art. 6252-17 V.A.T.S. C. Personnel/Board Appointments Under Boo. 2(g). Art 6252-17 V.A.T.S. 1. Consider appointments to the Sign Board of Appeals, the Animal Control Adviscry Committee and the Historic Landmark I commission. ~ 2. Hold a briefing and discussion regarding the status of various highway pro)ects. 4 Regular Meeting of the City of Denton City Council on Tuesday. December 18, 1990, at 7:00 P.M. in the Council Chambers of City Hall, 215 E. McKinney, Denton, Texas at which the following items will be considered: 1 7:00 P.M. 1, Pledge of Allegiance 2. Receive a citizen report from Cleolen Warnaek regarding a property claim against the City. 3. Public Hearings A. Hold a public hearing to consider rezoning and adoption of an ordinance on 1.22 acres of land located on the north side of Howard Court rezoning the property from "A" Agricultural and "PD-76" Planned Development Districts to 113F-70 Single Family Residential District. (The Plannin and Zoning Commission recommends approval.) t r rw un. t ~ l City of Denton City Council Agenda December 18, 1990 Page 2 4. Consent Agenda Each of these items is recommended by the Staff and approval thereof will be strictly on the basis of the Staff ask recommendations. Approval of the Consent Agenda authorizes the City Manager or his designee to implement each item in accordance with the Staff recommendations. Listed below are bids and purchase orders to be approved for payment under the Ordinance section of the agenda. Detailed back-up information is attached to the ordinances (Agenda item 5.A). This listing is provided on the Consent Agenda to allow Council Members to discuss any item prior to approval of the ordinance. A. Bids and Purchase Orders: 1. Bid 01179 - Evers Park Lighting 5. ordinances A. Consider adoption of an ordinance accepting competitive bids and providing for the award of t contracts for the purchase of materials, 1 equipment, supplies or services. (4.A.1. - Bid #1179) B. Consider adoption of an ordinance prohibiting the parking of vehicles of the east side of Miller street, from its intersection with West Oak Street to its intersection with West Hickory Street between the hours of 7:30 a.m. and 7:00 p.m. on certain days. (The Traffic Safety 1 Support Commission recommends approval.) C. Consider adoption of an ordinance establishing e authority for an active and continuing records management program to be administered by the Records Management Officer in accordance with the requirements of the Local Government Records Act. 6. Resolutions A. ^.onuider approval of a resolution establishing a Storm Water Utility Advisory Committee. (The Public Utilities Board recommends approval.) j i B. Consider approval of a resolution authorizing the 3 Police Department to use unmarked vehicles. I ~ i 1 io": r 4 r i City of Denton City Council Agenda December 18, 1990 Page 3 C. Consider approval of a resolution assigning a portion of its authority to issue single family housing bends to Denton County, Texas and )f resolving other matters in connection therewith. D. Consider approval of n resolution postponing the regular Council meeting of January 15, 1991 to January 22, 1991. 7. Miscellaneous matters from the City Manager. S. Official Action on Executive Session items: A. Legal Matters B. Real Estate C. Personnel D. Board Appointments 9. New Business. This item providos jk section for Council Members to y suggest items Lac future agendas. 10. Executive Session: a q A. Legal Matters Under Sec. 2(e), hit. 6252•.17 V.%. T. S. B. Reel Estate Under Esc. 2(f), Art. 6352-17 t V.A.I.S. C. Personnel/Board Appointments Under See. 2(y), k Art 6252-17 V.A.T.S. j f NOTE: THE CITY COUNCIL RESERVES THE RIGHT TO ADJOURN INTO t EXECUTIVE SESSION AT ANY TIME REGARDING ANY ITEM FOR WHICH IT IS LEGALLY PERMISSIBLE. J C E R T I F I C A T E I certify that the above notice of meeting was posted on the bullatin board at the City Hall of the City of Denton, Texas, on the day of 1990 at o'clock (a.m.) y CITY SECRETARY 3325C i ♦ 1 1 Y 1y. y I-MM CITY COUNCILI X\y LLLLL y i 4 7 LLp I r 1 /L I f f~ M1 h f ~ ~ O a S I { ~ 3 f i Q O oO~~~~4~Wr I i I J 1 j r 0 SX0 DATEt 12/18/90 CITY COUNCIL REPORT FORMAT TOt Mayor and Members of the City Council i i PROMt Lloyd V. Harrull, City Manager SUBJECTt E-90-008 Bellaire Heights Rezoning from Agricultural and Planned Development Districts 76 to SF-7 Single Family Residential District. i E RECOMMENDATIONt The Planning and Zoning Commission in its meeting of I November 14, 1990 unanimously recommenced approval (6-0), SUMMARYs 1 The proposed rezoning conforms to the Denton Development Plan. The requested change is for the purpose of obtaining the property zoning on this tract in order to replat the 1.222 acres into two (2) single-family residential lots. BACKGROUNDt The majority of this property Is zoned Agriculturals however, a small portion is zoned FD-76 which was passed and approved by the City Council on September 4, 1979 and was established by Ordinance No. 79-63. PD-76 was approved for Single family Residential lots of + s minimum of 6000 sq. ft. In size and setbacks equivalent to those of the SP-7 Zoning District. PROGRAMS DEPARTMENTS OR GROUPS AFFECTEDt E Planning and Developments fuilding Inspectionss Code Enforcement FISCAL IMPACT; i N/A f Respe ally Rubm' di Prepared byt Llo V. Kerre City Manager de_nY. Fe Urban Planner i I Appr ed I . o as, A CP I Executive Director ~ Planning and Development 1 2480s 5 I 1 i ~r r; k i STAFF REPORT To. Council Mayor and Members of City Meeting Date: December 18, 1990 Case No.; Z-90-008 GENERAL INFORMATION r Applicant: Curtis Kraft, Owner P. 0, Sox 231 Donton, TX 76202 Metroplex Engineering, Representative 1125 Fort Worth Dr. Denton, TX 76205 Status of owner and Representative Applicant: Requested Action: Zoning c3,:PZe from "A" {Agricultural ; District) and PD-76 rot,) ItSF ximate]y 152221acresiof Residential) on app land. Current Zoning: Agricultural and Panned Development 76 Location and Size: 1.222 acres located west of Mockingbird and north of Howard Court 4 j Surrounding Land North - Agricultural, vacant i Use and Zoning: South - PA 76 - SF Residential 1 r East - PD 76 - SF Residential t West - Agricultural, vacant f Denton Development ! Plan: Low Intensity Are SPECIAL INFORMATION i Transportation: iidditionalrrlghtaoicway is needed. Theerezoningeofrthiso 1 tract will have no significant impact on traffic. ~k i ~,y.p... M'twby r ~p 194 69~ :oe r k { r (Case Z-90.008) Page Two SPECIAL INFORMATION Utilitiesi A six (6) inch water line and an eight (8) inch sanitary sewer line are available to this site along Howard Court. Drainage: It appears that this site drains towards the rea: and west sidt. The owner will be required to grade the site to encourage a sheet flow pattern during the construction phase. HISTORY The majority of this site is zoned "A" Agricultural District; however, a small pportion is zoned PD-76 which was passed and ' approved by the City Council on September 4, 1979 and was established by Ordinance Ncr. 79-63. 1 `i PD-76 was approved for Single Family Residential lots of a ' minimum of 61000 sq. ft. In size, and setbacks equivalent to j those of the SF-7 Zoning District. i ANALYSIS ti The proposed rezoning of this property to SF-7 (Single Family Residential) is to allow for the creation of two (2) single family residential lots with access off of Howard Court. This property is currently undergoing the replotting process to create 2 lots, and has been reviewed by the Development Review 4 Committee. The property is located in a Low Intensity Area as defined by the Denton Development Plan. Single Family Residential land use i is encouraged in this area. From an intensity standpoint, the proposed development will i reduce the intensity trip allocation on this site. Lot 41 of Bellaire Heights, Phase Five, has been designated as a Single Family lot having a minimum of 6,000 sq. ft. under PD-76. I ! I r oP I NPN~ i (Case Z-90-008) Page Three I ANALYSIS The portion zoned Agricultural has been calculated at 60 Intensity trips per acre which is the standard intensity trip generation for a Low Intensity Area. The proposed development of this tract will generate 20 trips for two (2) single family dwelling units which represents a decrease of 53 intensity trips as calculated for this site. RECOMMENDATIO14 Planning and Zoning Commission recommends approval of Z-90-008 (6.0). ALTERNATIVES 1. Approve petition 2. Deny petition ATTACHMENTS k r, 1. Location Map' 2. Proposed replat of Bellaire Heights Phase Five 3. Minutes of Planning and Zoning Commission November 140 1990. ,r I 38888 w; 4 , t I i -d0 ell, 11~rx~ I ON NG uv/nu~Rr ~ I {or 1 101 ! 497 1 RI 1 lee, e*y''1 _JI/r ap _ I got is /IBLOL `prr/ lPelt rfoM n"► x / T. A S A i L.......... a ANYSA Eggs' L ANE _ lbr j7 ~ Iy I PO P `or w tot 17 1 1 uT I ' 1.1. 1146 gals NINE I Inur,11'~.,1 ,r - ~ Y w fire I " fly 41... . ff 10. CAJI 1 MWC! ICNf d Il r 1 t I ter lp ; lpl J# R lOP I lLASIP !qyA! •loe.~s 1 t!pR I I6 " of .1weaAva1/ ` I ( / I wnlr PO 11 mR"I uf..r • ~ jLOr 12 i „r f10gLMCArM lMOt/u7lcw -T- rin .K[..do w.n a~ ~c ~wl. • 7 ~ Irit~i~'SI'"•i■ wif ~ 11 Iri~1~1~ for 17 . 7 7 {In oi"v, 1■.1" 4pN1N6 TG o7 p ter LOP a !/r U + for /r r" I f 16 L/1fAA no • P«RO Ur FEW NETROPLEX ENSINWINO CONSULTANTS w ;',h~111w~MMe1," pM ONN).rR \ DEVELOPER +y^'~r■■11 r -.0. er~u ~r~.~~y^' pry+. DODCPZW ` K"~~ 1o~r~~ 00 PW wpm wt -04 top 11l 1/r N IW • "1■ M ■ r■ RIK.r~ III~.r. ■IRN►1•N 1"W II►J{■ IMI y11" iFiM • Wf LAM CURTIS KRAFT • INI-%* LLv1 P.O. 5071 231 FMINLW a MALAY Pala Kr - NMMIIM OENTON BELLAIRE HEIGHTS PHASE FIVE Ip{wpp .I/Ir../~rll , 1EfA! 76202 w/aLCM6 NN!1~44110 IL • V • l1/H Ati Am ra♦= W Wry■I~1M■ I k • PW "7l VA 7.1.4'. 1 P. {.L t M MAv, /MfiYCi ki Jos • .Nf l. L4% ! • M/ IY y 7 comm. 1M■L~ ■V 0 a Sol TL M0. IO'f1f i ~11rp CItO•A. /l 1' "WIN t.l.• t■7r{IIINIIM 1aN. _ r r ~aa.r. r.Vym~ I 1 Y' DRAFT P&Z Minutes November 14, 1990 Pago 3 vi. z-90-008. Hold a public hearing to consider the rezoning of 1.222 acres located west of Mockingbird and north of Howard Court from "A" Agricultural District and "PD" Planned Development District (PD-76) to SF-7 (Single Family Residential) District. Twenty-three notices were mailed to property owners within 200 feet; none were returned. Staff Report: Ms. Feshari reported that development of two single- family lots is proposed on this tract of 1.222 acres. Howard Court is already an improved streetl therefore, no additional right-of-way is needed. The rezoning of, this tract will have no significant impact on traffic. A six (6) inch water line and an eight (8) inch sanitary sewer line are available to this site along Howard Court. It appears that this site drains towards the rear and west side. The owner will be required ~o grade the site to encourage a sheet flow pattern during the construction phase. This will be addressed in the platting process. The majority of this site is zoned "A" Agricultural District; however, a small portion is zoned PD-76 which was passed and approved by the City Council on September 4, 1979 and was established by Ordinance No. 79-63. M PD-76 was approved for Single Family Residential lots of a minimum of 6,000 sq. ft. in size, and setbacks equivalent to those of the SF-7 zoning district. The two proposed single- family lots will access off of Howard Court. The property is located in a low intensity area as defined by the Denton Development Plan. Single family residential land use is encouraged in this area. Lot 41 of Bellaire Heights, Phase Five, has been designated as a single family lot having a minimum of 6,000 sq. ft. under PD-76. The portion zoned Agricultural has been calculated at 60 intensity trips per acre which is the standard intensity trip generation for a low , intensity area. The proposed development of this tract will generate 20 trips for two (2) single family dwelling units which represet,ts a decrease of 53 intensity trips as calculated for this site. Petitioners Bud Hauptmann spoke on behalf of the owners. He said that Lot 41 was almost unbuildable. 'che owner had the opportunity to acquire acreage to the north of the lot and intends to build two single-family homes. No one was present to speak on the issue. j 1 Chair closed the public hearing. It was moved by Mr. Appleton, seconded by Mr. Engelbrecht, and unanimously carried (6-0) to recommend approval of Z-90-008. J 1 r ~rwc rT.-,~ U 1 ORDINANCE NO. AN ORDINANCE OF THE CITY OF DENTON, TEXAS, PROVIDING FOR A CHANGE FROM AGRICULTURE (A) AND PLANNED DEVELOPMENT (PD-76) TO SINGLE FAMILY 7 (SF-7) ZONING DISTRICT CLASSIFICATION AND USE DESIGNATION FOR 1.222 ACRES OF LAND LOCATED ON THE NORTH SIDE OF HOWARD COURT CUL-DE-SAC, AS MORE PARTICULARLY DESCRIBED HEREIN; PROVIDING FOR A PENALTY IN THE MAXIMUM AMOUNT OF $2,000,00 FOR VIOLATIONS THEREOF; KID PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Metroplex Engineering has applied for a change in zoning for 1.222 acres of land from agricultural (A) and planned levelopment (PD-76) to single family (SF-7) zoning district classification and use designationj and WHEREAS, on November 14, 1990, tho Planning and Zoning Commission recommended approval of the requested change in zoning; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HERELY; ORDAINSt SECTION I. That. the zoning district classification and use designation of the 1.;12 acres of Ian%. described in Exhibit "A", attached hereto and incorporated herein by reference, is hereby changed from agricultural (A) and planned development (PD-76) to sing Le family (SF-7) zoning district classification and use designation under the comprehensive zoning ordinance of the City of Denton, Texas, SECTION Ii. That the Zoning Map of the City of Denton, Texas, adopted the 14th day of January, 1969, as an Appendix to the Code of Ordinances of the City of Denton, Texas, under Ordinance No. 60- 1, as amended, is further amended to show the change in the zoning district classification approved for the jroperty described. SECTION 111. That any parson violating any provision of this ordinance shall. upon conviction, be fined a sum not exceeding $2,000.00. f'a:h day that a provision of this ordinance is violated shall constitute a separate and distinct offense. SECTION IV. That this ordinance shall become effective fourteen days (14) days from the date of its passage, and the City Secretary is hereby directed to cause the caption of this ordinance to be published twice in the Denton Record-Chronicle, the official newspaper of the City of Denton, Texas, within ten (10) days of the date of its passage. i r PASSED AND APPROVED this the _ day of _ 19900 BOB 6ASTLE9ERRY, MAYOR i ATTESTS JENNIFER WALTERSr CITY SECRETARY By t APPROVED AS TO LEGAL FORMS DEBRA A. DRAYOVITCH, CITY ATTORNEY r k BY: 3 I .a 3 w_ 1 ~ j JJI 1 i~ 2v0•e,dto PAGE 2 z, y~ 4 V EXHIBIT "A" 90-026.1 ' F i E L D N 0 X Z 0 Being all that certain 1.222 acre tract or parcel of land conveyed to First State Bank of Denton by Trustee's deed recorded in Volume 2496, Pagb 449 Real Property Records, Denton County, Texas and inclyding Lot 41, Block 8 of Bellaire Heights Addition, Phase live, an addition to the City of Denton according to the plat recorded in cabinet D, Elide 284, Plat Records, Denton County, Texas, said 1,222 acre tract being more particularly described as followsr Beginning at a found half inch rebar at the southeast coiner of said Lot, 411 s Thence North 01 degrees 56 minutes 00 seconds East, passing the northeast corner of said Lot 41 at. 47.88 feet and continuing ■ total distance of 282.84 feet to a found square tube for the northeast corner of the heroin described tract; Thence North 87 degrees 31 minutes 50 seconds West a distance of 165,62 feet to a found square tube for the northwest corner of the herein r described tract] ' Thence South 01 degrees 53 minutes 32 seconds West a distance of 234.70 feet to a found square tube at the northwest corner of said Lot 411 ' i Thence South 02 degrees 30 minutes 39 seconds Hest a distance of 50.00 feet to a found half inch rebar for the southwest corner of said Lot 411 14 Thence South 74 degrees S9 minutes 26 seconds last a distance of 10347 feet to a point for the most aqutnern corner of said Lot 41, being at the start of z non-tangent curve to the right having a radius of 50.00 fast, a central angle of 122 degrees 36 minutes 18 seconds, and whose radius point bears South 74 degrees 59 minutes 34 seconds East 80.00 feet; Thence with said curve, being the north right-of-way of Howard Court* an are distance of 106.99 feet to the Pont cZ Beginning, containing in all 1.222 acres of land. v 17 wrw~ j 9 r Tr= r i r i CITX MCOUNCILPI TTT y - t a 41 lla 0 p t ~ p0~° GG iii r i f 2651L-3/3689 i NO. i AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND PROVIDING FOR THE AWARD OF CONTRACTS FOR PUBLIC WORKS OR IMPROVDIENTS; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING FOR AN EFFECTIVE DATE. r WHEREAS, the City has solicited receive an worksated competitive bids for the construction of public improvements in accordance with the procedures of state law and City ordinances; and WHEREAS, the Cit Manager or a designated employee has receive~Q9nddthat hdescribed of tile biublicrworks lowest ponsibie bids for the construction ip or improvements described in the bi specifications therefore; iNUWtaTHEREFORE, proposals and plans and TI{E COUNCIL OF THE CI'CY OF DENTON HEREBY ORDAINS: SECTION 1. That the following competitive bids or the construct ono Public wurks or improvements, as described "Bid Invitations", "Bid Proposals" or plans and speciiicaliuns on ; { file in the Office of the City's Purchasing g he reb filed a cordind ti to the bid number assigned hereto, a y accepted approved as being the lowest responsible bids: NT k MUM CONTRACTOR AM BI- OUT "-D I SECTION II. That the acceptance and approval of the above comp`e't`i'tive subshall mitting tthenbidtfor beotwfeesnutchhepubliCity and the person accepted n roved, until such imprments o with 1eallnrequirements specified in the Notice persworks or i on shall l commply ply i f T G t r" ` E 'a x `s to Bidders including the timely execution of a written contract and furnishing of performance and payment bonds, after notifi- cation of the award of the bid. m159 SECTION III. That the City Manager is hereby authorized to execute all no assary written contracts for the performance of the construction of the public works or improvements in accordance with the bids accepted and approved herein, provided that such contracts are made in accordance with the Notice to Bidders and Bid Proposals, and documents relating thereto s cifying the terms, conditions, plans and specifications, standards, quantities and specified sums container therein. SECTION IV. That upon acceptance and approval of the above compe i ve ids and the execution of contracts for the public works and improvements as authorized herein, the City Council hereby authorizes the expenditure of funds in the manner and in the amount as specified in such approved bids and authorized contracts executed pursuant thereto. !G SECTION V. That this ordinance shall become effective imme ate y upon its passage and approval. PASSED AND APPROVED this the day of 1990. BOB CASTLEBERRY, Y '(OR ATTEST: q , W 7ENNLFEA~JAT71'EREMU" APPROVED AS TO LEGAL FORM: DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY i BY: I I 1 i I PACE 2 1 Ile- ~,~,aaa ABbAYA l' r c~ J DATE: DBCENMR 18, 1990 CITY COUNCIL REPORT TO: Mayor and Members; of the City Council i FROM: Lloyd V. Harrell, City Manager SUBJECT: BID 11179-MRS P"K LiGWVING RECOMMENDATION: Council approve award of Bid 1117F.,, Evers Park Lighting, to the lowest bidder meeting specifications, Birdsong Enc., for a total of $59,518.00. Sl1MMI1RYs Bids were received on Decomber O, 1990 for engineering and provision of lighting materials for four (1) baseball fields and two (2) football fields. a T i `r BACKGROUND: Tabulation Sheet, memo from Bob Tickner. PROGRAMS, DEPARTMENT OR GROUPS AFFECTED, Parka a recreation, Citir.ens of Denton. r El FISCAL IMPACTs This funding is from a part of the 1986 Athletic Facilities Capital Improvesent Bond. Respectfully submitted: C 14oyd. 6arre € City Manager s I Prepared by: Names Tales Melanie ltarden Buyer Approved: Nome: Tom D. Shaw, i Titles Purchasing Agent f 6 x~ ~ lr A ~A rw; r BID $ 1179 I I I fiXER I BIRDSONG I TECNLINE, i NAME Evers PO lighting i 0EFSNIELO I PRODUCTS INC I ! i I I I OPEN Otceeber 6, 1991 1 l I _....._._...I-•••-•----._...._I...----•-•••-----I Itn I Description :goantity I _ Vendor I Vendor I Ytndor I 1------------- I................. 1---•....-•---•-•.I......_-._..__...-I ' I I I I I I (Engineering I Provision : i I Iof lighting ut'h for I I ! ' 11 bauball fields and I I I I I 12 football fields per I LUMP I I Idratings I ipeciflcat:onsl SUM ! $61,111.11 1 159,511.11 1 161,111.11 1 h I 1 l I i I I I I I I I I ALTERNATE :LUMP 50 1 1691mm I I f'4,5@BJ1 I : 1 I ! I I I ' ! I I I ! I I : I I I I I i I I I i I I I I l i I I 4 1 { I i 1 I I I I I i I I I i l 1 1 I i I I I I I i I ! I I I ~ f I I I I I I I I I i~ I I I I I I I i I I I I I I i ! I I I I 1 I f I I I i' j 1. ~ eiieNiP/wV}{,. 1 , . lW.f',NN','.~LsIWR.~ww'dw+.,-ei,~ir/ta;»,b In Woo co;~ ,,rtwr.ex+o,,tii~wnwe;~.aW:~ti~~kYx.Aid'i~~:.1V'+ll'A[y}S4MMP'dY.~~l,0.ti+~1 ~'7 p A Y I 1 ro j i CITY of DENTON / 215 E. MOKInney I Denton, Texas 78201 MEN 0 R A N D U M 0. TO, Toa Shaw, Purchasing Agent FROM: Bob Tickner, Superintendent of Parke DATE: December 11, 1990 SUBJECT: Recommendation on Bid Number 1179 Evers Park Lighting We have reviewed the bids received on bid number 1179, ballfteld lighting. We wish to recommend the low bid made by Birdsong Products, Inc. of Arlington, t Texam, in the amount of $59,518. Other bids received were Hunter-Knepshield of Plano, Texas, in the amount of 0x $61,103 and Techline Inc. of Austin, Texas, in the amount of $60,000. These f lights will be used on the four unlighted baseball fields and tNo football fleldo at Evers Park. This is part of the 1986 Athletic Facilities Capital E Improvement Bond program. j Please advise if any additional information is necessary. i Robert K. Tickner PARK2012 / RT/ggf r , y~k 'y 'A ~~.r RWi•' I 1 IV A~ w fr 1 W rnMn 2 'rn I I II*ox i 1 '?y ~ I I I _ I s I I I - - I I ~ - - I ---WATER AWN - - WATER AWN - I -~♦i► I = - - _ I III . _ l I I I i~ I ~ 1 ~ Iil I w.-.~r = r w r ~ • r~ .r r ~r w w - _ r r~`~ r r { rr r... -r - rr F_M, 2164 LOCUS STREET OF Fy~ I r CITY COUNCIL[ a~ a ! .IF it ¢qq I y le lj,y t a of r e i X I I I 1 I 4 1 7 II ~W4M IURY:,r~ VI .J rurn~ V ~ Ir y i CITY COUNCIL REPORT FORMAT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT N) ,-eking on the east side of Miller Street RECOMMENDATION: i i Staff recommends no parking on the east side of Miller street between the hours of 7:30 a.m. and 7:00 p.m. weekdays. SUMMARY: i The current parking situation on Miller street poses a great , danger to the general public, more especially the abutting properties. In case of Loe or other hazards, access to emergency vehicles is completely nullified when care are so parked. Staff feels that to alleviate this problem it is necessary to eliminate parking on one side of Miller. This would provide necessary maneuvering room for two-car passage and ensure access to emergency vehicles. BACKGROUND: Miller etreet is a shunt, narrow two-way street on the northwest periphery of the UNT campus. The width of the street is about 26 feet. Now people park on both sides of the street leaving a space barely enough for one car passage. There are two single family houses on the east side of Miller street. Both houses have their addresses on Oak and Hickory Streets - f 1907 W. Oak and 1908 W, Hickory. Both houses have multiple-car _ garages and multiple-car driveways. Also, parking is not prohibited along their frontages on Oak and Hickory Streets, PROGRAMS, DEPARTMENTS, OR GROUPS AFFECTED: j I General public, emergency vehicles, and Engineering and Transportation Division FISCAL IMPACT: Three "No Parking" signs for a total cost of $120,00 0773E/34 1 • ' st Nam" f`de I e JSAj c le f ~ j C1TYot VENTONj ux" MUNICIPAL BUILDINO / DENTON, TEXAS 70201 / TELEPHONE (817) 886.8307 Office of the City Wri alter M E M O R A N D U M r I T0: Lloyd V. Marcell, City Manager j FROM: Rick Svehla, Deputy City Manager ATF.: December 12, 1990 " 'p SUBJECT: Removal of Parking on Miller Street e Attached you will find minutes from the Citizen's Traffic Safety Support Commission as well as a memo from Paul Iwuchukwu that indicates that all the effected property owners on Miller Street are in favor of removal of parking. This keeps with our normal procedure of checking with all the neighbors before recommending to Council. The people mentioned in Paul's memo were unable to attend the CTSSC meeting but are in favor of the recommendation. Therefore, the staff would recommend removal of the parking since Miller Street is rather narrow. If you or the C,)uncil has any further questions, please call. Ric Svehla Deputy city manager RS:bw 5181M } Attachment 4 1 r' j` i MCI II I r.n~.. DEC 61990 ~ r'ly ` CITY of DENTON, TEXAS MUNICIPAL BUILDING / DENTON, TEXAS 76201 / TELEPHONE (817) 566-8200 MEMORANDUM f 1 DATE: December 6, 1990 T0: Rick Svehla, Deputy City Manager I FROM: Paul iwuchukwu, Staff Liaison CTSSC SUBJECT: No Parking on the east side of iiiller Street " f The owner of 1908 w, Hickory is in agreement with "No Parking" h on the east side of Miller Street. She acknowledged receiving both our written notice and a recorded message on her answering machine but she was out of town the week of the meeting, she said she called our office the week following the meeting and left word with the secretary that she is in total agreement with the proposed ordinance. Her name is Me, Virginia Botkin, ofes(offat UNT, and she can be reached at 382-6650 or s a 565-2791 ice). Please advise if you need additional information. Paul- I ~ au wuc u wc u~" xc: Jerry Clark, Director of Engineering & Transp 0931E a 5 1 } I i i C or W P s ~ S . . s:. MEMORANDUM DATA$ September Sr 1990 TOS Citizens Traffic Safety S..ppart Commission FROMS Paul Iwuchukwus CTSSC Liaison SUBJECTS September loth meeting v ITEM 1 APPROVAL Or JULY 9, 1990 MINUTES! ITEM IZ ELECTION OF CHAIRMAN AND VICE-CHAIRMANS F ITEM 1 NO PARKING ON THE EAST SIDS OF MILLER STREETS t. Miller street is a short, narrow two-way street on the northwest periphery of the UNT campus. Tne width of the street is about V fast. Now people park on both sides of the street leaving a space barely enovgh for one car passage. There are two single family houses on the east side of Miller street. Both houses have their addresees on Oak and Hickory Streets - 1907 W. Oak and 1908 W. Hickory. Both houses have multiple-car garages and multiple-car I driveways. Also, parking is not prohibited along their frontages on Oak and Hickory Streets. The current parking situation on Miller street poses a great danger to the general public, more especially the abutting properties. In case of fire or other hazards, access to emergency vehicles is E completely nullified when cars are so earked. Staff feels that to alleviate this problem it is necessary to eliminate parking on one side of Miller. This would provide necessary maneuvering room for two-car passage and ensurd access to emergency vehicles. Staff has made several attempts to discuss this issue with the two property ccasions ~wnFurther attempts affected b be made to were with m them before r o the meeting. Staff is recommending no parking on the east aide of Miller Atreet between the hours of 7570 a^ and 700 p.m, weakdays. Staff ~ recom4mends approval. i 0911E [ I J I Fe S 1 CTSSC MINUTES o- September 10, 1990 ITEM 13 NO PARKING ON THE EAST SIDE OF MILLER STREET: Paul Iwuchukwu presented the request. He said that Miller street is a short, narrow two-way street on the northwest periphery of the UNT campus. The width of the street is about 26 feet. Now people park on both sides of the street leaving a space barely enough for one car passage. There are two single family houses on the east side of Miller street. Both houses have their addresses on Oak and Hickory Streets - 1907 W. Oak and 1908 W. Hic ory. Both houses have he multiple-car garages and multiple-car driveways. Also, parking is not prohibited along their frontages on oak and Hickory Streets. The current parking situation on Miller street poses a great danger to the general public, more especially the abutting properties. In cage of fire or other hazards, access to emergency vehicles is completely nullified when cars are so parked. Staff feels that to alleviate this problem it is necessary to eliminate parking on one side of Miller. This would provide necessary maneuvering room for two-car passage and ensure access to emergency vehicles. Staff has made several attempts to discuss this issue with the two property owners to be affected, The property owner 1907 W. Oak called and wax in favor of the request. Several other attempts have been made to talk with the owner at 1908 W. Hickory but no response has been received. j Cott asked if students were the majority of the ones parking on the street. Iwuchukwu said yes. The parking is free. Cott asked if any businesses would be affected, lwuchukwu said no. Erwin asked if CTSSC would be creating a precedence for tiny t blocks. Iwuchukwu said the ordinance provides leeway for staff to paint S feet on either side of a corner if safety warrants. ` Chadwick asked if the width of the street was the main safety r issue. Iwuchukwu said yes. . STAFF RECOMMENDEW No parking on the east side of Miller street between the hours of 700 a.m, and 7:00 p.m, weekdays. f COMMISSIONERS: Kay made a motion to 3ecept staff j re.ommendation. Cott seconded the motion. II Motion passed unanimously. k 0911E I ~ j LSW Li 11 DEE] Noun" PL we o" L~j 0 EIE ~nnr.~nnnnnr i . 1 (u f f M ORDINANCE NO. AN ORDINANCE OF THE CITY OF DENTON, TEXAS, PROHIBITING THE PARKING OF VEHICLES ON THE EAST SIDE OF MILLER STREET, FROM ITS INTERSECTION WITH WEST OAK STREET TO ITS INTERSECTION WITH WEST HICKORY STREET BETWEEN THE HOURS OF 7:30 A. M. AND 7100 P.M. ON CERTAIN DAYSi PROVIDING A SEVERABILITY CLAUSEi PROVIDING A PENALT4 NOT TO EXCEED TWO HUNDRED DOLLARS: AND DECLARING AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINSs When signs are erected giving notice thereof, no SECTION person shall park a vehicle between the hours of from 7:30 a.m, to 7100 p.m., except on Saturdays and Sundays, upon the following street or portion thereof, in the City of Denton, to-wit: The east aide of Miller Street from its intersection with West Hickory Street to its intersection with West Oak Street. s SECTION ii,, That if any section, subsection, paragraph, sentence, clause phase or word in this ordinance, or application thereof to any person or circumstance is held invalid by any court of competent Jurisdiction, such holding shall not affect the validity of the remaining portions of this ordinance, and the City 3 Council of the City of Denton, Texas hereby declares it ~ioule have k enacted such remaining portions despite any such invalidity. r S EQTION III. Any person who shall violate a provision of this ordinance, or fails to comply therewith or with any of the I requirements thereof, or of a perait or certificate issued thereunder, shall be guilty of a misdcoeanor punishable by a fine not exceeding Two Hundred Dollars ($200,00). Each such person shall be deemed guilty of a separate offense for each and every day or portion thereof during which any violation of this ordinance is committed, or continued, and upon conviction of any such violations such person shall be punished within the limits above. SECTION _IV, That this ordinance shall become effective fourteen days (14) days from the date of its passage, and the City secretary is hereby directed to cause the caption of this ordinance to be published twice in the Denton Record-chroniole, the official newspaper of the City of Denton, Texas, within ten (10) days of the { date of its passage. 1 PASSED AND APPROVED this the day of , 1990. I ~W BOB CASTLEBERRY, MAYOR r . t4 Y MI '00 1 I I i I i i ATTEST: JENNIFER WALTERS, CITY SECRETARY II' -a BY$ APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY 3 ~ r d"- By l I yr ~ 'y I Y{ Ii 5 mllpkerd J d 4444.4444JALI.LL11 :1= CITY COUNCIL f IM: f , f i f Ng ~ h~o ♦+~p ti 'a i a a 1 1 s ifr! o- f t D f I I ClTYofDENTON/ TEXAS MONlClPAL BOLDING 1 DENTON. TEXAS 76.01 ! TELEPHONE (817) 6668309 Office of the City SecrPfarl i M E M O R A N D U M E TO: Mayor and Members of the city r.dncil FROM: Jennifer Walters, City secretary k DATE: December 13, 1990 i SUBJECT: Records Management Ordinance E The Local Government Records Act enacted by the 71st c Legislature supports efficient, cost-effective recordkeeping in local government offices throughout the state, while at the } same time preserving our documentary heritage. The law mandates uniform standards and procedures for the maintenance, ' preservation, microfilming and disposition of local government records. The law took effect on September 1, 1989 and provided J local governments with extra time to modify existing programo, 1+ 't r 4 There are several key dates associated with the Local , Government Records P.ct: (1) June 1, 1990 - designation of a records E management officer. The City Council has appointed the city secretary as Records s Management Officer. (2) January 1, 1991 - adoption of a set of policies y procedures for managing and preserving k' and J records. The ordinance and policy botore Council I { tonight will fulfill this requirement. Ft 1 y (3) January 2, 1995 - file records control schedules with the Texas State Library and Archives Commission. The proposed policy establishes a records management program, E levels provides of for the structure responsibility for o its h euoco°et1 opecation9ns various Tenn a ers, City Secretary 1 3327C f f r k j 1 e 1 j/1 3001L ORDINANCE NO. i AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DENTON, TEXAS, i ESTABLISHING AUTHORITY FOR AN ACTIVE AND CONTINUING RECORDS MANAGEMENT PROGRAM TO BE ADMINISTERED BY THE RECORDS MANAGEMENT OFFICER IN ACCORDANCE WITH THE REQUIREMENTS OF THE LOCAL GOVERN- MENT RECORDS ACT; PROVIDING FOR A SEVERABILITY CLAUSE; AND PRO- J VIDING FOR AN EFFECTIVE DATd. 1 i WHEREAS, 'title 6, Subtitle Co of the Local Government Cade (Local Government Records Act) provides that a municipal government must establish by ordinance an active and continuing records management program to be administered by a Records Management Officer; and WHEREAS, the City of Denton desires to adopt an ordinance for that purpose and to prescribe policies and procedures consistent with the Local Government Records Act in the interest of cost-effective and efficient recordkeeping; NOV, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That the City Council adopts the Records i Managem-~To-licy a copy of which is attached hereto and incorporated by reference herein. SECTION 11, That any employew of the City of Denton, Texas who WIll fully or intentionally violates any of the requirements of this ordinance shall be subject to disciplinary action, in addition to any sanction prescribed by State law. i I GECTION 111. That if any section or part of any section, paraF;ra or cause of this ordinance is declared invalid or unconstitutional for any reason, such declaration shall not be held to invalidate or impair the validity, force or effect of any other section or sections, parts of sections, paragraphs or clauses of this Ordinance. SECTION IV. That this ordinance shall become effective on January 1, 199 . PASSED AND APPROVED this the day of , 1990. i 8 , FOOR i i 1 { , r r i i ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: I APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH_, CITY ATTORNEY BY: ! i / ~ I s E to Af~}}qSj iIF jAAA 1 I 3 PAGE 2 I 1 . 3 RECORDS MANAGEMENT POLICY FOR THE CITY OF DENTON, TEXAS The City of Denton desires to maintain a records management program consistent with the requirements of state law, to provide for efficient, economical, and effective controls over the crea- tion, distribution, organization, maintenance, use, and disposi- tion of all municipal government records through a comprehensive system of integrated procedures for the management of recorla from their creation to their ultimate dispositl.on, consistent with the requirements of the Texas Local Covernment Records Act and accented recoros management practice. 1. Definitions. A. "Commission" means the Texas State Library and Archives Commission. f B. "Department Director" means the officer who by ordinance, 1 order, or administrative policy is in charge of an office of the City of Denton that creates or receives records. ; C. "Director and Librarian" means the executive and admini- strative officer of the Texas State Library and Archives Commission. D. "Essential Record" means any record of the City of Denton necessary to resumption or continuation of operations of the City of Denton in an emergency or disaster, to the recreation of the legal and financial status of the city of Denton, or to the protection and fulfillment of obligations to the people of tho city. E. "Local Government Records Act" means Tex. Loc. Gov't Code 4201.001 et ~seg. (Vernon Supp. 1991), as same may be amended from time to time, F. "Municin,al Records" means all documents, papers lettara, I books a os, photographs, sound or video recorjings, mi- crofi{m, magnetic tape, electroni6 media, or other infar- mation (ocording media, regardless of physical form or characteristic and regardless of whether public acoass to it is open or restricted under the laws of the State, i created or received by the City of Denton or soy of its officers or employees pursuant to law or in the transac- tion of public business. This term does not includes 1. extra identical copies of documents created only foi convenience of reference or research by officers or employees of the City of Denton; 1 1 h ,J ,.rM, + a wo~ 11 ~y,rc .vr.~ i z i N M1R0 4 E . N, 2, notes, journals, diaries, and similar documents created by an officer or employee of the City of Denton for the officer's or employee's personal convenience; J 3. blank forme; 1 4. stocks of publications; 5. library and museum materials acquired solely for the purposes of reference or display; or 6. copies of documents in any media furnished to members of the public to which they are entitled under Chapter 424, Acts of the 63rd Legislature, Regular Session, 1973 (Article 6252.17a, Vernonls 'texas Civil Statutes), or other state law. ( O. "Permanent Record" means any record of the City of Donton ' i for which the retention period on a records control i schedule is given as permanent. J H. "Records Control Schedula" means a document prepared by or under the authority of the Records Management officer listing the records maintained by the City of Denton, their retention periods, and other records disposition { information that the records management program may E require. . "Records Liaison Officers" mean the persons designated under Section VIII of this policy. J. "Rt.:ords Management" means the application of management techniques to the creation, use, maintenance, retention, $ preservation, and disposal of recordo for the purposes of reducing the costs and improving the efficiency of recordkeeping. The term includes tha development of records control scheduled, the management of filing and information retrieval systems, the protection of essential and permanent: records, the economical and apace-effective storage of inactive records, control over the creation and distribution of forms, reports, and { correspondence, and the management of micrographics and electronic and other records storage systemse K. "Records Management Committee" means the committee established in Section V of this policy. 1 L. "Records Management Officer" means the person designated in Section III of this policy. PAGE 2 1 ,v.w. ~1Naay i/ Mi 1 ti M, "Records Management Plar" means the plan developed under Section VI of this policy. i N. "Retention Period" means the minimum time that must pass after the creation, recording, or roceipt of a record, or fulfillment of certain actions associated with a record, before it is eligible for destruction. I Ii. Municipal Government Records Declared Public Property. All municipal records as defined in Section I of this policy are hereby declared to be the property of the City of Denton. No municipal official or employee has, by virt-.a of his or her position, any personal or property right to ouch records even though he or she may have developed or compiled them. The unauthorized destruction, removal from filce, or use of such records is prohibited. III. Designation of Records Management Officer. The City Secretary, and the successive holders of said office, shall serve as Records Management Officer for the City of Denton. M provided by state law, each successive holder of the office shall file his or her name with the director and librarian of the Texas State Library within thirty days of the initial designation or of taking up the office, as applicable. IV. Duties of Records Management Officer. In addition to other duties assigned in this policy, the Records Management Officer shall: A. Administr sistance to h city departments © in n its implementation; as 8. Plan, formulate, and prescribe records disposition a, policies, systems, standards, and procedures; f C. In cooperation with deppartment directors, identify essential records and establish a disaster plan for each municipQal office and department to encore maximum ave,ilsbilit:y of the records in order to re-establish operation quickly and with minimum disruption and expense; ! D. Develop procedures to ensure the permanent preservation of the historically valuable reoords of the City; E. Establish standards for filing and storage equipment and for recordkesping supplies; F. Study the feasibility of and, if Appropriate, establish a uniform filing system and a forme design and control system for the City of Denton; PAGE 3 i y I Ft: G. Provide records management advice an preparation assista ce to all of a mnnu8I or municipal departments b and olicy, and by on-site manuals of procedure consultation; H. Monitor records r~ rules issued by he nTexas s S ate eLibrarya and administrative Commission to determine if the records management program and the City's records control schedules are in compliance with state regulations; 1. Disseminate to the City Council and department directors administrative information oeocal government laws and records; rules relating to l J. Instruct sLiaison ofOfficers the srecand orda hmanagementeplan policies and and procedures and their duties in this records management policy; K. Direct Records Liaison Officers or other pesonel for the conduct of records inventories in preparation the development of records policy control schedules as required by state L. Ensure that the maintenance, preservation, microfilming, 71 destruction, or other disposition of the municipal e with government oceduresou of i theaccordanc re cords manage ent policies and d p program and the requirements of state law; schedules, records M. Maintain records control volume of the volume Y on the under approved of records icrofilmed or stored electronically, and the estimated cost an space savings aE the result of such disposal or disposition; N. Report annually to the City Councilan ion the n each implementation of the records management p department of the City of Denton, including summaries of the statistical istical a and fiscal data compiled under Subsection the attention of the City Council 0. Bring i department directors or other non- compliance by mun the recordse managementt pr gramolof itheaLocalo Go ernment i the { j Records Act. V. Duties of Records Management Committse* A Records Management Committee consisting of the following persons, i PAGE 4 L i is hereby estab- or their designated representatives cords Management Officer, City lisped: Cit~ybreryet Dir/rectur, Executive Director for Attorney, Executive Finance, Executive DCServices/EconomiceBDevelopment, Director for Municipal ningpolice Chief, and Fire y Executive Director for Plan, Chief. The committee shall: A. Assist the Records Mf governing the the development procedures of: policies and management program; f~ B. Review the performance of the program on a regular basis and propose changes and improvements if needed; C. Review and approve records control schedules submitted by the Records Management Officer; acontrolnscheiules; an din D. Give final approva to the ap proed records accordance with ith app E. Actively support and promote the records management program throughout the City of Denton. t Plan to be developed; Approval of Plea, . Records Managemen VI Authority of Plan. Records A. The Records Management Officer red Drag emanagement Management Committee shall develop a y plan for the City of Denton for submission to the City Council. The plan must contain policies and proceduressy deaignad to reduce the costs and irotact the eessential of recordkeeping, to adequate god pto properly preserve records of the municipality, ; alit ignedttotenare eble of thea those records of t hall ubecdes value. The plan Records carr out duties Management state law and this policy. effectively lreecxibed by y 4 B. Once approved by the City Council, the records I management plan shall be binding on all offices, departments, division, pro8rame, commissions, bureaus, boards, committees, or similar entitieses intainedthe etoredf Denton and records shal) e of einedaaccordance with that microfilmed, and disposed plan' is C. State law relating to tduties, other ras, or recordkeeping requirements of a department director 1 do not exempt the department director or the racorde in i PAGE 5 1 r t F i f Y the department director's care from the application of this policy and the records management plan adopted ai under it and may not be used by the department director as a basis for refusal to participate in the records management program of the City of Denton, VII. Duties and Responsibilities of Department Directors. In addition to other duties assigned in this policy, department directors shall: A. Cooperate with the Records Management Officer in carrying out the policies and procedures established in the City of Denton for the efficient and economical management of records and in carrying out the requirements of this policy; B. Adequately document the transaction of government business and the services, programs, and duties for which the department director a.nd his or her staff are responsible; and C. Maintain the records in his or her care and carry out their ppreservation, microfilming, destruction, or other dispoaition only in accordance with the policies and procedures of the records management program of the City of Denton and the requirements of this policy. VIII. Designation of Records Liaison Officers. Each department director shall designate a member of his or her staff to serve as Records Liaison Officer for the implementation of the records management program in the department. If the Records Management Officer determines that in the best interests of the records management program more than one Records Liaison Officer should be designated for it department, the department director shall designate the number of Records Liaison Officers specified by the Records Management Officer. Persons designated as Records Liaison Officers shall be thoroughly familiar with all the records created and maintained by the department and shall have full access to all records of the City of Denton maintained by the department. In the event of the resignation, retirement, dismissal, or removal by action of the department director of a person designated as a Records Liaison officer, the department directoi shall promptly designate another person to fill the J vacancy. A department director may serve an Records Liaison Officer for his or her department. { IX. Duties and Responsibilities of Records Liaison Officers. In addition to other duties assigned in this policy, Records Liaison Officers shall: i' 1 PAGE 6 S f b• E x 1 c I . I I A. Conduct or supervise the conduct of inventories of the records of the department in preparation for the development of records control schedules; B. In cooperation with the Records Management Officer, coordinate and implement the policies and procedures of the records management program in their departments; and C. Disseminate information to department staff concerning the records management program. X. Records Control Schedules to be Developed; Approval; Filing with State. A. The Records Management officer, in cooperation with department director and Records Liaison Officers, shall prepare records control schedules on a department by department basis listing all records created or received by the department and the retention period for each record. Records control schedules shall also contain such other information regarding the disposition of municipal records as the records management plan may require. B. Each records control schedule shall be monitored and anended as needed by the Records Management Officer on a regular basis to ensure that it is in compliance with ' records retention schedules issued by the State and that it continues to reflect the recordkeeping procedures and needs of the department and the records management program of the City of Denton. C. Before its adoption, a records control schedule or amended schedule for a department must be reviewed and approved by the department director and forwarded for review and approval by the members of the Records Management Committee. The recommendation of the Records Management Committee will then be forwarded for final approval by the City Attorney, the Executive Director for Finance, and the Records Management Officer. D. Before its adoption, a records control schedule must be submitted to and accepted for filing by the defined director and librarian as provided by state law. If a schedule is not accepted for filing, this schedule shall be amended to make it acceptable for filing. The Records Management Officer shall submit the records control schedules to the director and librarian. PAGE 7 r,{ C c 3 XI. Implementation of Records Control Schedules; Destruction of Records Under Schedule. A. A records co.itrol schedule for a department that has been approved and adopted under Section X shall be implemented by Department Directors and Records Liaison Officers according to the policies and procedures of the records management plan. B. A record whose retention period has expired on a records control schedule shall be destroyed unless an open records request is pending on the record, the subject matter of the record is pertinent to a pending lawsuit, or the department director requests in writing to the Records Management Committee that the record be retained for an additional period. C. Prior to the destruction of a record under an approved records control schedule, authorization for the destruction must be obtained by the Records Management Officer from the Records Management Committee. XII. Destruction of Unscheduled Records. A record that has not yet been listed on an approved records control schedule may be destroyed if its destruction has been approved in the same manner as a record destroyed under an approved schedule and the Records Management Officer has submitted to and received back from the director and librarian an approved destruction authorization request. i XIII. Records Center. A records center, developed pursuant to the plan required by Section VI, shall be under the direct control and supervision of the Records Management Officer. Policies and procedures regulating the operations and use of the records center shall be contained in the records management plan developed under Section V1. XIV. Micrographics. Unless a micrographics program in a department is specifically exempted by order of the City Council, all microfilming of records will be centralized and under the direct supervision of the Records Management Officer. The records management plan will establish policies and procedures for the microfilming of municipal records, including policies to ensure that all microfilming is done in accordance with standards and procedures for the microfilming of local government records established in rules of the Texas State Library and Archives Commission. The plan will also establish criteria for determining the eligibility of records for microfilming, and protocols for ensuring that a microfilming program that is exempted from the centralized operations is, nevertheless, PAGE 8 i riI I t 1 w subject to periodic review by the records management officer as to cost-effectiveness, administrative efficiency, and compliance with Texas State Library and Archives Commission rules. XV. Electronic Storage of Records. The records management plan will establish policies and procedures for the electronic storage of municipal records, including policies to ensure that all electronic storage of the City's records is done in accordance with standards and procedures for the electronic storage of local government records established under the Local Government Records Act and of the Texas State Library and Archives Commission. All electronic storage of the City's records will be identified to the records management officer and subject to review by the records management officer for compliance with the established policies and procedures. Mq I `a I ~ d( V 1 i k 'S X, r ,:f PAGE 9 F Ism] 'i. i t rlr.~• r CITY 4144COUNCIL r oaaa ~ j o ~aDCCOGGd0~6 I I f 1 I Wc~ M, I C r., DATE: December 18, 1990 " CITY COUNCIL REPORT FORMAT TO: Mayor and Members of the City Council t FROM: Lloyd Y. Harrell, City Manager SUBJECT: Adoption of a resolution creating a Blue Ribbon M Commlttee for Storm Water Utility for the purposes of fonnulating and providing recommendations to the. Public Utility Board and the City Council. RECOMMENDATION: The Public Utilities Board recarmends that the Council create a Stormvater Utility Advisory Committee. SUMMARY: The attached resolution provides for the creation of the Committee for Stonnwater Utility which will study issues related to the Storrrwater Management Programs and alternate methods of funding such programs. BACKGROUND: On September 20, 1990, the Public Utility Board received a comprehensive briefino from merbers of the staff relative to forthcoming changes in approaches to stormwater management which will be r~qulred by the Environmental Protection Agency. Additionally, the Board discussed alte-native methods of financing the City's store water management prog,•-ams. Due in part to the complexities of this Issue and the vast amount of information to be evaluated, the Board recommended the creation of a Blue Ribbon Stornwater Advisory Committee, composed of representatives from various groups and organizations throughout the City to study this issue and provide recommendations is the Board and City Council. On November 6, 1990, the Council recok-el a briefing on this issue and appeared to concur with the Board'. recommendatlon concerning the creation of the advisory committee. pROGR6M5 pEPARTMEiVTS OR GROl1P5 AFFECTED: Crnmxmlty Services, Legal Administration and Utility Administration Division, P.U.B. FISCAL IMPACT: To be determined. ; Respec fully submitted, L1 oyd V. Harrell i Clty Manager Prepared by: B! 'e o Director of Community Services ed . E. 1161 son Executive Director of Utilities 2m1/121190011 1 1 i E rue+. s Y'. r F p~ 6 3003L RESOLUTION NO. _ A RESOLUTION CREATING THE BLUE RIBBON COMMITTEE FOR STORM WATER UTILITY TO FORMULATE AND PROVIDE RECOMMENDATIONS TO THE PUBLIC OF A STORM NEED UTILITY AND PROVIDING N FOR AN EFFECTVE DATE. WATER UTILITY; SECTION I. There is hereby created and established the Blue b twenty persons selected lectd Water the Utility, which grshall be oups and composed of organi- zations: 2 Members of City Council 2 Members of the Public Utilities Board 1 Member of the Planning 6 Zoning Commission 1 Member of the City's Planning Department 1 Member of the City's Community Services Administration Department 1 Member of the City's Utility Administration Department 1 Member of the City's Parks 6 Recreation Department 1 Member from the Chamber of Co-merce 2 Members selected from Local Businesses 3 H-mbers selected from residential areas 1 Member selected from the League of Women Voters 1 Member aslected from the University of North Texas 1 Member selected from the Texas Woman's University 1 Member selected from the Denton Independent School District 1 Member Repreerntative of Denton Iqdustry f SECTION 11. It shall be the charge of the Storm Water Utility Advisory omm rtes to: c I~ a. Review and evaluate the necessity of establishing a f Storm Water Management Utility for the City of Denton J and to submit an evaluation to the Public Utilities 1 Board which l includ e the r establishment of whether nuch the City should pursu a Utility. b. Should the Committee recommend the establishment of I said Utility, the Committee shall provide recommenda- tionsfeato the sible method cfortestablishing said Utiliy.the most SECTION III. That this resolution shall be effective im- mediate y upon is passage and approval. I r i t , i i , f PASSED AND APPROVED this the day of , 1990. E , ATTEST: JENNIFER WALTERS, CITY SECRETARY t APPROVED AS TO LEM FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY BY: X11 s PPA 14 a { 1 17 rr PAGE 2 I II~ St f 1 ' 1 F6'it~ 1 ~t V r I ITIZ: CITY ` COUNCIL[ a :4~T~VF 444+ FFFFFF a l a t s i o S' r c .w h J IV I 1 I 1 ~t w o., • DATE: DECEJ(RER 18, 1990 t ~ CITY COUNCIL REPORT , TO: Mayor and Members of the City Courxil FROM: Lloyd V. Harrell, City Morwwr • SUBJECT: RESOLUTION AUTHORIZING THE POLICE DEPARTMENT TO USE uNNARKED VEHICLE i RECOMMENDATION: We recommend this resolution be approved as prese),ted. t SUMMARY: The attached resolution authorizes the Police Department of the City of Denton to operate unmarked vehicles for the purpose of preforming official dutiea. Resolution #R88-014 was approved by Council in February of 1988. That particular resolution authorized the Assistant Purchasing Agent to sign all necessary documents. This new resolution changes that responsibility to the Purchasing Agent. BACKGROUND_ Attached resolution. • ` PROGRAMS, DEPARTMENT OR GROUPS AFFECTED POLICE DEPARTMENT. ~II i FISCAL IMPACT: None. Respectfully submitted: Lloyd . Harrell City Manager 4 Pr red by:' 4 f ame: Tom D. Shaw, C.P.M. Title: purchasing Agent 1 Approved: Name: Too D. Shaw, C.P.M. Title: Purchasing Agent V r,y I •i Ile C i 2227L RESOLUTION NO. A RESOLUTION AUTHORIZING THE POLICE DEPARTMENT TO USE UNMARKED VEHICLES; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Article 6701m,-2, V.A.C.S. provides that upon approval war of the governing body of a city, automobiles used by police officers need not be marked as city owned vehicles when used for the purpose of performing official duties; and WHEREAS, the City Council of the City of Denton desires to authorize the police department to use unmarked vehicles as they may deem necessary in order to facilitate police undercover work and other legitimate and official functions of the police depart- ment; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES: SECTION I. That pursuant to the authority granted by Article 6701mm~£,`V.A. S. approval is hereby given by the governing body of the City of Denton for the use of the Denton Police Department of unmarked vehicles for the purpose of performing official duties. SECTION Il. That the Chief of Police of the City of Denton is here y aut or zed and directed to designate those vehicles for which license places are required which will not reveal that such vehicles are owned by the City of Denton. j SECTION 111. That the Purchasing Agent of the City of Denton is hereby authorized and directed to sign all documents required for acquisition of license plates for those vehicles as designated by the Chief of Police. I ! SECTION IV. That this resolution shall become effective ? imme3iete y upon its passage and approval. PASSED AND APPROVED th's the day of 1590. J B , M OR ATTEST: JENNIFER WALT ERS, CITY SECRETARY i BY: I i APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY i BY: 1D- i, J ~ADOM.- r I ~ V y ti 1 r CITY COUNCIL FF -r lF. jS y~ ~ S y~ I i o a ~ eaaco'' s a l .44 FF 3 p,. c I CITY of DENWAI, TEXAS MUNICIPAL BUILDING/ DENTON, TEAS 76201 /TELEPHONE (817) 506.8301 j Office of the C41y Manager i M E M O R A N D U M TO: Mayor and Members of the City Council % i i FROM: Lloyd V. Harrell, City Manager t f~ ' I DATE: December 13, 1990 SUBJECT: Denton County Housing Finance Corporation , The Denton County Housing Finance Corporation is in the process of seeking an allocation for funds for 1991. part of that j process requires the member organizations to forward a resolution of approval with the application which will help the Corporation to be in the first category of priority for I reservation for allocation. 4^ For your information, I have enclosed a letter sent to us from { Fulbright and Jaworski that explains more about the resolution, Lloyd V. Harrell , U I City manager i p I ~ { ,r ~S .Wyw Wa`i`f' i i I ~ 7 I y FULBRIGHT & JAWORSKI 1301 MCKINNEY, SUITE 5100 HOV5TON,TEXAS 77010-3095 WASHNOT,N, O C. t AUSTIN SAN ANTONIO DALLAS TELCPMONE'. 713/661-641 LOS ANOCLCS TELCK', 76-2099 LONDON TCLECOPIER: 711/es1•S2s6 ZURICH I FVRJAWDR6 K16 December 11, 1990 RCAv1s MCGRATH E NEW YORK Mr. Lloyd Harrell E Denton County Housing Finance Corporation 110 West Hickory Denton, Texas 76201 Dear Mr, Harrell: 3 Please find enclosed three copies of a Certificate for Resolution and a Resolution by the City Council of the City of Denton, Texas Assigning a Portion of Its Authority to Issue Single Family Housing Bonds to Denton County, Texas and Resolving other Matters in Connection Therewith, to be adopted by the City Council. The Resolution accomplishes the following: i (1) the Resolution assigns the City of Denton's i authority to issue Qualified Mortgage Bonds to the County of Denton through its Denton County Housing Finance Corporation, l (2) such Resolution will allow Denton County Housing Finance Corporation accurate and efficient completion of an Application for Reservation for Private Activity Bonds Calendar Year 1991; and ; (3) such Resolution will help enable Denton County Housing Finance Corporation to be in the first } category of priority for Reservation for Allocation for Calendar Year 1991, A Please return to us the adopted and executed !a; Resolution for submission to the Texas Department of Commerce y at the earliest possible date. We plan to complete the Application for 1991 Reservation of Allocation by January 1, } 1991. If you have any questions, please call me at (713) 651-3673. Thank you in advance for your assistance. Very truly yours, iy Ander~Byna.n AEB/dac Enclosure 1 cc: Neil Thomas i 1 121,7 ~ i , t 1 i i t. r A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF DENTON, TEXAS, ASSIGNING A PORTION OF ITS AUTHORITY TO ISSUE SINGLE FAMILY HOUSING BONDS TO DENTON COUNTY, TEXAS AND RESOLVING OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, Texas Revised Civil Statutes article 5190,9a, as amended, and the rules promulgated thereunder as 10 Texas suy Administrative Code sections 165,1 to 167,1 (collectively, the 11,gCt°), provide the method for the Denton County Housing Finance Corporation (the "Corporation"), a housing finance corporation created under the Hous!.ng Finance Corporations Act, as amended, Texas Local Government Code chapter 394, to seek an allocation from the Texas Department of Commerce to issue private activity bonds; WHEREAS, the Corporation operates on behalf of Denton County, Texas (the "County"); WHEREAS, on July 12, 1990, the Board of Directors of the Corporation authorized submission of a Qualified allocation nfoto the r 1990 in saccordance Department of the Commerc provisionsk of the Act; WHEREAS, the Corporation did not receive a reservation for an allocation for 1990 and therefore qualifies for the first category of priority for 1991 in accordance with the provisions of the Act, and intends to authorize an application for allocation in 1991; WHEREAS, the Act provides that if two overlapping local governmental units have each created housing finance corporations with authority to issue Qualified Mortgagt Bonds, then unless the smaller local governmental unit assigns its authority to issue Qualified Mortgage Bonds, based upon its population, to the larger local governmental unit, the larger local governmental unit must exclude the population of any ~ smeller governmental unit if such smaller unit has Ek population termin me date mininghtheolargercunit'sdalloc tion•e of 20,000 or WHEREAS, each of the City of Denton (the "City") and finance tne on authhave orizedpreviously to i issue Qualified Mortgage housing Bonds; corporation authorized to issue Qualified Mortgage Bonds,, WHEREAS, the Application for Reservation for Private , Activity Bonds Calendar Year 1991 (the "Application") promulgated by the Texas Department of Commerce requires that the Corporation forward a copy of this resolution with its Application; and I -1° ~~~ot 1 ~j I .a . 4 ,r WHEREAS, the City Council hereby finds and determines ' that an assignment to the County of the City's authority to issue Qualified Mortgage Bonds for 1991, based upon the City's population located within the County, is in the best interest of the citizens of the City; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DENTON THAT: SECTION 1: The City, pursuant to the provisions of section 1(8) of the Act, hereby assigns its authority to issue Qualified Mortgage Bonds, based on its population within the County, to the County. SECTION 2: The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part cf this resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. SECTION 3: It is officially found, determined, and declared that the meeting at which this resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this resolution, was given, all as required by Texas Revised Civil Statutes article 6252-17, as amended. I SECTION 4: Capitalized terms used, but not defined, in this Resolution shall have the meanings assigned them in the y Act. SECTION 5: This resolution shall be effective from a and after the date of its passage. PASSED AND ADOPTED by an affirmative vote of members of the City Council of the City of Denton, Texas, this I `M Mayor 3 ATTEST: y Cty Clerk j i (CITY SEAL) I -2- 121iT eo~ ru ru., CERTIFICATE FOR RESOLUTION i The undersigned officer of the City of Denton, Texas (the "City") hereby certifies as follows: j 1. In accordance with the city Charter of the City, the City Council of the City (the "City Council") held a f meeting on 1990 (the "Meeting") of the duly i constituted officers and members of the City Council, at which a duly constituted quorum was present. Whereupon, among other business transacted at the meeting, a written RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION FOR RESERVATION WITH THE TEXAS DEPARTMENT OF COMMERCE; AND OTHER MATTERS IN E CONNECTION THEREWITH j (the "Resolution") was duly introduced for the consideration of the City Council and discussed. It was then duly moved and seconded that the Resolution be adopted; and, after due discussion, said motion, carrying with it the adoption of th3 Resolution, prevailed and carried by majority vote of the City Council, j 21 A true, full, and correct copy of the Resolution i adopted at the Meeting is attached to and follows this Certificate; the Resolution has been duly recorded in the City Council's minutes of the Meeting, each of the officers and members of the was duly and sufficiently notified y officially and personally , in advance, of the time, place, and purpose of the Meeting with the City Charter, and that the Resolution would be introduced and considered for adoption at the Meeting; and the Meeting was held and conducted in accordance with the City Charter of the City. SIGNED AND SEALED H6 City Clerk AI I (SEAL) e 1 .f i L II I } 1 1 l 3216T rr cn~ N l Imm 4 CITY } COUNCIL 1 9 1 r IoM u, j It ~ 04''0 e o ~ ~ Q~OCOuG~~ . r ITT r 1 , I1Ir I Y s pptmr y i I E ' 2 Cz l 4 RESOLUTION NO. t A RESOLUTION POSTPOVING THE REGULAR COUNCIL MEETING OF JANUARY 15, 1991 TO JANUARY 22, 1991; AND PROVIDING FOR AN EFFECTIVE DATE. } WHEREAS, the regular Council meeting of the City of Denton ' scheduled for January 15, 1991 is hereby postponed to January 22, 1991; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES; SECTS I. That the regular Council meeting to be held on January 15, 1991 be postponed until January 22, 1991. PASSED AND APPROVED this the day of December, 1990. LJ BOB CASTLEBERRY, MAYOR } ATTEST; JENNIFER WALTERS, CITY SECRETARY BY: a4 APPROVED AS TO LEGAL FORM; DEBRA A. DRAYOVITCH, CITY ATTORNEY y, I BY: h k' f 1 F i { i l E 1 i ; f t y 1 FILE 3`~ # 1 { r i i 1 5