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06-04-1991
4 I 1 L ' ':y i., e r ~•p~j.}r_:.r.~l.,:y, nJ__,.~i.:;if... 5' 1`f'~b't` s,'i `,_,{l.i"'tv4 iN"v 'A r r 'L.+1. r..d' 4l''. Z. Ali: y.rr 4.~•~ LL. 'P,p. . ~L~.4.: a•VI`r`.ti Y,:f~'4.%l~ ~ t ^ , 1 t r 1 ~Ii..{5~~~.wJ}._ SDiII~{IIJ~ ' i 1 ~~~~1 ~•^"a~r1~~~tteYtt~a''Si{d'ii`:~:k'is~3i 1,1t.,+., .v+d.ct:itiila,.~YFi-~riti~i~'AR~f ~ ~Si~'tv~i''l~:~if5t{~i4J4~6Yffi1~•r ~r~n:~~►'•_"'~~~~yI'!'~j~j, ' ,m'~.~. .'i r 1µ l- } J 4Y' I LOT 2 L~ G a 1 ( EXIST. 160 WATERLINE -~1 EXIST, DUAL 4'. s~ EXIST. 10'x10' JUNCTION bOX ` • -PP---- o PP ADDITION NO. 1 PEAACY/CHRISTO IDE 1 34 P. R. I I ~ PfIOP. EXISTING DUAL I I MANHOLE CABINET B! 420 RCP'S 101-/ \ IIQ LOT II 106 Z 0 N E b G R (I S AN. SEO AN I ~ S. SEWER PROPOSED STORM II 7If SEWER TO BE SIZED PROPOSED I I EXIS' ~~~•6~AT TIME OF FINAL PLAT MACE + ( ROAD I POSITION SHOWN IS APPROX. I Ii CZ ~F II.F. RY PLAT . PP r PP,~ I I t e.i{ Z'0NE0 PD -5 • 1 EXIST. a' c, Q y O ~z o o 1 a -1 y Q z 0 - ~T ' a - F z w w @S - I 1 I i ■ 1 ! j ~ ~ f r l I 1 I Iii 1 I I I 1 I x I I Qo ~ o S g o 0 fL OODPL AIN INFORMA UON PIEWTON RAYLOR EXIS71HG 51x10 JUNCTION BOX PP JESS Z 0 N E D A G INLET I i .T I NO PART OF THIS TRACT APPEARS TO BE WITHIN I INLET AN AREA DESIGNATED AS A FLOOD HAZARD AREA I ` ACCORDING TO THE NATIONAL FLOOD INSURANCE w ' ~ 11 I II PROGRAM FLOOD INSURANCE RATE MAP FOR THE CITY OF DENTON, DENTON COUNTY, TEXAS GENERAL NOTESr COMMUNITY-PANEL NUMBER 480194-0005D, (1) NO MAJOR CHANGES IN TOPOGRAPHY ARE PROPOSED. DATED AUGUST 4, 1987, f2? SLZING Of THE PROPOSED DETENTION POND AND THE THIS FLOOD STATEMENT DOES NOT IMPLY OR CERTIFY AND PROPOSED STORM SEWER SHALL BE DONE AT THE TIME SHALL NOT BE CONSTRUED TO IMPLY OP CERTIFY THAT THE P I.+L ====n ng V-1 KIAL-0 ATTIUri. PROPERTY AND/OR STRUCTURES SHOWN HEREON, OR PEARCY/CHRISTC y r;, STRUCTURES ERECTED AT ANY TIME AFTER THE DATE OF THIS (SHOPPI SURVEY, WILL V FREE OF FLOODING OR FLOOD DAMAGE. SREATEA FLOODS CAN OR WAG' OCCUR AND FLOOD 0XIGHTS MAY BE INCREASED OR DECREASED BY MAN-MADE OR NATURAL UCTS OF GOD) CAUSES. UVIVERSII Q FIP - Found 112" Rebar u fr, MON - Monument C 7- ENGINEERING CONSULTANTS ROW - Right-of-Way i FLANNING * SURVEYING SIP - Set 112" Rebar I -X- - Fence Line DRIVE OENTON, TEXAS 76205 Y miu DALLAS 219-7948 FOAT WOnTH 329--3834 -E- - Electric Line -T-- - Telephone Line !Y PLAT - FOR REVIEW ONLY MH - Manhole PP - Power Pole RAE MEDICAL PARK ' OT 1, BLOCK A LP - Light Pole 1 FH - Fire Hydrant 65 ACRES OF LAND IN THE MPANY SURVEYo ABSTRACT NUMBER 102 - Center Line B.L*- Building Line L OCA ETON, DENTON COUNT Y. rf)(AS ' U*E,- Utility Easmt. 1 LE DATE JOB N0. DoE,- Drainage Easmt. L-Z L! 50' 02 MAY 91 90030-D CoEs- Communications Easmt, L , At r ~f it L I ' I L J r7 S raau¢ Wall AGENDA CITY OF DENTON CITY COUNCIL June 4, 1991 work session of the City of Denton City Council on Tuesday, June 4, 1991, at 5:.15 p.m. in the Civil Defense Room of City Hall, 215 E. McKinney, Denton, Texas at Which the following items will be considered: y; Note: Any item listed on the Agenda for the Work Session may also be considered as part of the Agenda for the Regular Meeting. 5:15 p.m. 1. Executive Session: if A. Legal Matters Under sec. 2(e), Art. 6252-17 V.A.T.S, 1. consider action in Verhot-, v, city. Sec. Real Estate Under Sec, 2(£), Art. 6252-17 V.A.T.S. C, Personnel/Board Appointments Under Sec. 2(g), Art 6252-17 V.A.T.S.I 1. Discussion regarding appointments to all ' City of Denton Boards and Commissior,.s: a discussion regarding the Receive a report and hold 2. 1991-92 budget requests from thip City Atto.rnay And Municipal Judge. ? 3, Receive a report and hold a discussion regarding the r SPAN Transportation budget request for the 1991-92 program year, Presentation by firms responding to the City's RFP for 4. collection of delinquent tax collection. d Regular Meeting of the City of Dentun city council on Tuesday, June 4, 19910 at 7:00 p.m. in the Council Chambers of City Hall, 215 E. McKinney, Denton, Texas at which the followiAg E items will be considered: 7:00 p.m. Consider approval of a resolution receiving an American flag in memory of Clifford Luster and expressiny appreciation to Mrs. Luster for her gift of _ the flag, Y' 2, Pledge of Allegiance i 's NONE i t City of Denton City Council Agenda June 4. 1991 Page 2 3 Consider apProvaL of the minutes of the special oal7,ed meeting of March 30, 1991 and the regular meetings of. May 7 and May 21. 1991' Citizen Reports 4. ; reprom Lie A, Receive as signalnproblemtonfCarrollnBlvd.McAdams S regarding Receive a citizen report from Linnie I3cAdams B. regarding funding for HandihoP. is s_ 5. Receive an n from KenDevelopment Vice-president iof Quarterly Report Economic Development for the Denton Chamber of commerce. 6, Consent Agenda the staff and Each of these items is reori mtheebaeis of the staff )e stct approval thereof wilro I of ritheYConsent Agenda authorizes the recommendations. App to implement each item in city Manager or his designee accordance with the Staff recommendationsurChase orders to be Listed below are bids and p the approved for payment under infthe ormat0ionnais attached to the agenda. Detailed back-up listing is provided ordinances (Agenda items 7.A. 7.B)' This the Consent Agenda to allow Coul Members to discuss any E5 on item prior to approval of the ordinance. A, Bids and Purchase Orders: 1. Bid 11191 - Fleet Vehicles 1 2. Bid *1252 Cement, concrete and Aggregate Hid *1259 - Furnish and Install Modular ; {3 , carpet System/Library sa B, Ila`.s apd Replats 1, Conelmt+ a preliminary plat of the Bonnie Lot 1, dock s?j Brae Mbdical Park Addition; The 5.165 acre site fronts ou th nn of Br its approximately 600 feet s Drive, interseatioa with University and Zoning Commission recommends (Planning i' approval.) 4 s l; r F City of Denton City Council Agenda June 4, 1991 Page 3 z C. Tax Refunds w i 1. Consider approval of a tax refund to Air Denton. f t !I f' 7. ordinances ? A. Consider adoption of an ordinance accepting competitive bids and providing for the award of contracts for the purchase of materials, equipment, supplies or services, (6.A.1. - Bid ; i #k1191, 6.A.2. - Bid #11252) i tt B. Consider adoption of an ordinance accepting t competitive bids and providing for the award of contracts for public works or improvements. (6.A.3. Bid #k1259) a. Resolutions A. Consider approval of a resolution temporarily closing North Lakes Trail, between Bowling Green ~ Street to Auburn Street, on June 9, 1991 for a block party. B. Consider approval of a resolution authorizing the City Manager to execute a license agreement between the City of Denton and the United States } of America, Department of Commerce for land at t the Denton Municipal Airport for the Automated j Surface Observing System. i g, Consider a motion directing staff to prepare the l necessary legal documents to award a contract for the r collection of delinquent taxes in the City of Denton, .7 i 10. Miscellaneous matters from the City Manager. kj A. Receive a report and hold a discussion on comparison study of city expenditures and levels s' of service, B. Receive a report and holu a discussion regarding demand side load reduction strategies. ~l C. Receive a report, hold a discussion and give staff direction regarding Denton County's use of the Williams Trade Square parking facility and s related matters. t } Y18SiI:a: I S ¢YfZpfi { City of Denton City Counci Agenda June 4, 1991 Page 4 11. Official Action on Executive Session Items; kk A. Legal Matters B. Real Estate C. Personnel i D. Board Appointments , 12, New Business; ` This item provides a section for Coun^il Members to 3 suggnet items for future agendas, 13. Executive Session; A. Legal Matters - Under Sec, 2(e), Art. 6252-17 V.A.T.S. B. Real Estate Under Sec, 2(f), Art.` 6252-17 ti V.A,T.S. C. Personnel/Board Appointments Under Sec. 2(g), Att 6262--17 V.A.T.S. P r E NOTE; THE CITY COUNCIL RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME REGARDING ANY I'{' M FOR WHICH IT IS LEGALLY PERMISSIBLE, i E C E R T I F I C A T E I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the day of 1991 at o'clock i CITY SECRETARY 33950 ~i I CITY COUNCIL REPORT 4. TO., Mayor and members of the city Council '4 FROMt Lloyd V. Harrell, City Manager t d SUBJECT: SPAN Transportation Budget Proposal for 1991-92 DATES June 4, 1991 ~ RECOMMENDAm70N: SPAN's request for additional funding will be, ranked by the E Executive Staff along with other general fund supplemental funding requests. A recommendation will be forthcoming after all packages have been ranked. q GttMM_At2Y t ~ ' SPAN has received $46,000 from the City of Denton for transportation for the past three fiscal years. This year, SPAN has requested an additional $10,000 for HandiHop to restore non- employment related rides that were eliminated this year due to lack of funds. Additionally, SPAN has requested $6,000 for Senior and Public transportation. Of this amount, $550 is requested for fuel and $5450 is requested for drivers salaries. The total request is for $62,000 for transportation. BACKGROUND , l SPAN provides transportation for citizens 60 years and alder and k handicapped citizens of Denton. This reserved, door-to-door service is provided 6:30 a.m• to 6:30 p.m., Monday through Friday. Rides are asked to donate $1.50 per ride, but service is not refused if they do nut pay. Handicapped citizens have also been provided taxi service after 6330 p.m. and on the weekends. 1 Public transportation is also provided to all citizens on four routes from 7j00 a.m. to 7100 p.m., Monday through Friday, via trol).ays and roadrunner vehicles. The charge is 75 cents per ride, which includes a free transfer. Trolley routes have doublod since their inception in 1989. The following table indicates increased ridership, as reported by SPAN: ' 1990 1991 projected 1996 senior Transp. 1d,429 24,490 260939 Public Transp. 34,492 59,762 66,738 HandiHop 15,034 16,418 14,240 w/o supplement 16,324 with supplement !S4 ~ 1 MAIO] 1 is City Council. Report + SPAN Budget Request Page Two F T; ( Also included in the backup is SPAN's budget, a letter from the Chairperson of SPAN, and two letters from citizens in support of additional HandiHop funding. ; { ~ I Please advise if I can provide additional information. RESPECTFULLY SUBMITTED, x - Lloyd V. Harrell , City Manager Prepared by: Catherine E. Tuck Administrative Assistant a I. i I , r. }R Full 4 , l 1 SPAN OPERMINB NOW MIN 0UH11 till OF UNION C111 Of UNION dill of UNION L'II I of 0fhlwl 1011191 - 9/10/9'1. 10TAL HANUIHOP RANDOM ELOERL(.UOUR W Mil FUN I UUud V; ~~uf REVENUES fRANSPORIAIION IRANSPORW1011 SUPPIEKWAL I Uf.NM 1,41 It L CiW,,nl rUetIL t NMI hUfl RfM1g1 M6H fRiHS.SUPrlf6fhiul SECIIUII18 5111,dtJ 111,ov. W t:41,.E^ to T' 11ILE III-U 1RANSPOR1Af1UN t0 $5 s '1 ,0a5 10 H U 111-6 AIUES$ MID s0 s0 SO so su TIM 1I1 U HUM(i AMR I t0 s0 so s0 se TALE 111-0 BtNEWS COUNSELINd $0 to to i0 so 11p.E II1 Ci COHCREOAIf KALS s1,000 t0 s0 sr„0 1i MU III-1.2 HOME-DELIMN KAU 11,000 0 $0 $0 cu iv SIAIE 011N1005 HOME-UEL.MEALS $0 sty so 0 USDA ALLVWANCf 10 s0 to su 15 IIIIE 111 1 LASE NARAUFMENI s0 to $0 to w TIM,' III [i RfMENHAL W£ AIN t0 $0 w 30 u I SIAIE UP] 1110 10 W s0 to f~ t STATE Hfifif.MAUR it 50 W fv 0 SIAIE RE51KNf1AI. RFPAIR $0 $0 to 0 s0 S1AIE INV U110I1/ f3lll}IG to $0 10 t~ su i' STAY HEAl1N MAINIEHANCE to $J $0 sS t5 S1AFE 1101010 TRANSPUHAI'M 121,000 to 10 sl],bw 0 CIlY Uf OEIITON G(KRAL $0 $0 10 SJ f0 C11Y Of UNION IRANSPORIAf(till $46,000 x36,000 $11,001 sl0,uJ0 te,0rj i UNION CCUNIY $91000 SJ $0 $0 w I DEHIUN COUIIIY V(1(N1116 U610, 124,080 t0 $0 SO tl CITY Of I.EA1SVllt( $4,000 so 0 s0 15 VIIIIEO 11AY OF MM COON 1S,OOD PO S7 sl,ao ii UWIIEU WAY OF LEWISUILL( 35,000 SO tb so sr I OEIIFNAI WtVlFIdliS t0 to $0 55 s0 1 ME&L 04SATIUHS 10 to l0 :0 sJ l UU$ 110I1llFlUllS/FIiSfS $50,000 t0 iJ t~., rU Sw f 11U[MAKEN UJNATKINS so to to w sJ CASE 111AMAIHi D NUMQ11S so s0 $0 10 0 € BEHEFIIS CUUNSELINO CONA1I016 s0 0 10 19 .0 NUMlUER,11 GUNAIIUNS s0 10 $0 HIALIH hAIHIEHIiNU DOIG;11U16 30 t0 so t0 RA1101HOP IICKEf SAYS $16,wo $16,14 $1,818 35 to RSW CONIRIBCl1UN VIM $0 s0 $10M 10 FROIIEY RFMf61. INCOME c5 000 s0 s0 sti,0a4 s. )AY I BVITE RODOENS fUIW $0 10 IO su s, AU RTISIHB REWNUE 420,000 W sr0,vu0 0 3OS101'S SPEC FUW) NTCHI so tJ 10 14 t, MISD, si7) s0 s0 W s0 1UTAL HEl1EHUL'5..... sS51,tw $Ujil2 211,818 " $'a64140 st,,U: 11 IUTAL E)PfNGTS 1555,836 $4.10 $11,Ula t566,si! sr,vi~ j I f I f t I 414Q17kF f tF{5gd77 1 , u x SPAN UPERAi1NO BUDGCf OENTON COUNTY CITY OF OGR(UN City OF UENION C1(T OF OENTUN CITY OF UENiUN TOTAL NAN s 10/(/4! UINUP HANOINUP ELDERLY DOOR 10 OUGR FLGERLY ODUR W DOW „ PCRSON - 4130!42 E%POM TRANSPORTATION (RANSPURT 11UN SUPPLCMENTAL 6 GENERAL PUMC } ME& PUJ11ED ~ ODULEI OUO6LT RCUULST TRAIM, BUDGET WNSP SUPPLENE,NIAL 530,000 14,052 3G $20,750 s6 BUSINESS MANAGER 623,013 $3,116 $0 115,111 $0 SOCIAL 5ERk%E COORDINATOR to $v 0 $0 f0 SITE Cu0N0[N'auk s0 $0 40 10 so 1RANSPOR(ATiON COOROINATOR $220500 $,017 10 115,563 sv OISPAICNERS (2) 126,640 1'3,601 120319 1181126 $0 _..SE(3tCIARY/ RCCEPTIMISi f7,U61 11,061 $0 651131 $0 SliF mfonuEk5 (l) s0 s0 $0 $0 $0 ORk' (!4) $191,200 12b,Si0 $0 11011228 $000 $0 KIiL'Nr.k STAFF {'2} 30 $0 $0 s0 CLERICAL 36,OB1 $824 s0 $1,208 t0 MECHANIC $15,210 12,060 $0 11015?0 to ._._CASE NAN7,GCR 34 f0 s0 $0 10 HOMEMAKER $0 10 $0 $0 ><0 BENEFITS COUNSELOR 10 f0 $0 10 10 FICA $123,817 33,263 1269 116,115 $"Shc NORKERS COMP 117,113 t2,13U 1155 312,241 1251 STATE. DNEUPLOYMENI $2,368 $1123 $15 $1,635 326 CROUP NEOICAL INSURANCE $32,500 31,4U1 $0 fY2,4S4 f0 . - . .TOTAL PERSONNEL WINSES $390,996 $51,756 $217'a 3275,361 361150 S k r I • „ I . , i r ~ , , . 733' ,ti74",h DENTON CWN1Y CITY OF DENTON CITY Of OENTON CITY OF OEM10N CITY OF BENTON SPAN OPERATING BUDGET TOTAL HANOIHOP _ HAND180P ELDERLY DOOR to DOOR ELDERLY DOOR 10 DOOR 1011/91 - 9130/92 THANSPONTAIION TRANSPORIATION SUPPLEMENTAL ! GENERAL PUBLIC IT GENERAL PUBLIC NON PERSONNEL EXPfN01TORES OU06ET BUDGET REQUEST 1RANSP, BUDGET IRANSP SUPPLEMENTAL I --RAW FOLIO W $0 so to s0 CATERED MEALS $0 $0 10 f0 $0 CONSUMABIES $0 $0 $0 so s0 OFFICE SUPPLIES $2,080 1282 $0 s1,439 W POSTAGE $900 $122 s0 $62~ 10 OUTSIDE PRINTING 1600 $81 $0 $415 $0 ..CONFERENCES $3,600 $481 so $2,490 0 AOUERTISTNG, GENERAL $900 $122 $0 $623 t0 tt ADVERTISING, TROLLEY $0 $0 so s6 $0 AUDITS $1,800 1244 $0 $1,245 $0 BOARD, STAFF, BUSINESS MEETINGS $900 $122 $0 $623 $0 COPIER 6 OFFICE MACHINE MAINT. $360 $49 $0 $249 s0 -•ltiAlNl SHOP fWIPMENT $3,000 $406 $0 $2,015 010 GAS/ OIL $49,450 $6,770 t0 126,518 3550 REPAIRS, NAINIENANCE, TIRES $25;000 $1,385 t0 417,292 $0 VAN INSURANCE $34,400 $4,658 $0 $23,791 $0 DRIVERS HEALIH ASSESSM, 1750 $102 10 $519 t0 LICENSING 111500 $203 $0 $1,038 t0 - BUIID[N6-MATNTENAIICE- - $600 $81 to $415 $0 TELEPHONE $6,800 0921 $0 $4,703 $0 LIABILITY $ BOARD INSURANCE 13,400 $460 $0 321352 $0 MILEAGE $2,000 $271 $0 $1,583 $0 JANITORIAL SERVICES 1600 $81 $0 $415 $0 UTILITIES 14,200 $569 $0 $2,905 3D TA%1•SUB-CONTRACI- $121000 $12,000 $9,010 $0 1141 RESIDENTIAL REPAIR $0 $0 $0 $0 to J HOMEMAKER 11 SUBCONTRACT t0 f0 30 $0 $0 _.-_401,1IEJIAINTENANCE . t0 t0 $0 30 $0 W ROMRS FUND $0 $0 10 $0 $0 _ - TOTAL NON-PAYROLL EXPENSES 1154,840 $3I1416 $9,090 1910113 1550 ' / k 7 r s SPAN 1800 MALONE, DENTON, TEXAS, 76201.1746 817/382.2221 ! Services Progrom for Aging Needs In Denton County May 1, 1991 s 1 MMM s i Bob Castleberrys Mayor Denton City Hall 215 East McKinney Street Denton, Texas 76201 Dear Bob, s In 1982 the City of Denton created a special program with SPAN -to' j provide transportation for persons with disabilities who are less than sixty years of age. N,,med HandiHop, the program provides rides for one dollar, five days a week 7 am to 7 pm on SPAN i vehicles. It also provides taxi rides on evenings and weekends, { i When the service was getting under way the City paid the diff:rence between the one dollar fare and the coat of the ride. In 1987 the City placed a limit of $3417,07 on the service, which left $8,917 for SPAN to cover, In 1988 the City provided $34,707, and SPAN's costs rose to $320093, The SPAN amount has J continued to increase because of the growth of the program, 1 (Please see enclosed graphs.) During the first six months of this fiscal year SPAN has provided a total of 7811 HandiHop rides 5687 in SPAN vehicles and 2124 taxi rides for a total cost of $40,117, The number of riders was steadily rising during those months. Our total annual budget for transportation is $495,000, The _Hop program poses a ioto the Handi put extra money that we have to potential threat to other transportation, so we have to use care in keeping its expenses in lint with HandiHop income, i one part of HandiHop the taxi service has become so popular that SPAN recently had to reduce its scope by about 100 rides a month in the fact of losses that could amount to at least $100000 , sore then budgeted,' As loag as possible we have to protect those who use the service to get to works xherefora, we plsctd'a cap on the current number of employmant-related rides sod eliainated rides for other purposes. We are still left with seventy; eoployment-related rides per month above our budgeted level. J i } We made the recent reduction with great regret because we know 1 that transportatio%j at night and on weekends is very important to people who may have no alternative that preserves their independence. They use the rides for necessary services, recreation, worship attendance, and other purposes, The service also increases the number of customers, clients, and participants for Denton businesses, services, and institutions. HandiHop is a special service that helps to make Denton a better ; place to live. It is important to restore the service, if new money can be found, Therefore, we request Oat the members of the City Council consider providing $10,000, in addition to what i SPAN has requested for next year, to enable SPAN to restore the non-employment-related HandiHop-taxi rides at approximately the level at which we had to make the reduction - 100 rides per y month and to protect the 70 employment rides per month that { are oiler our budget.. The contract with the City also specifies that we can charge one dollar for HandiNop rides. That limitation should be removed or raised in order that we can deal with continuously increasing costa. If the City can provide the extra money, SPAY can start the 1 nighttime and weekend non-employment-related service again, with a cap on expenses and rides, and continue the present level of employment-related rides. With the removal or raising of the k amount of money that we can charge per ride, we can make a reasonable increase in the fare as needed to prevvent of numbeon. of riders from being eroded by the increasing p We hope that you and your colleagues on the City Council will be able to provide extra funds for this special and important service to citizens of Denton. i sincerely, Roaabel Mizell chairwoman eel Lloyd Harrell originals All Council Members 1 I S +A. 1 i I i ! TOTAL COSTS E=i SPAN HANDIHOP TRANSPORTATION CITY REIMBURSEMENTS ESCALATION OF NOR-BUDGETED COSTS SPAN PORTION r~ .1.100 K, 1 ' x; ! v l~If ; li! Jill +fll~i~~ , fill i!, 3 i I !EEI ~ 5 $ s ~f .~~If 7 jl. !f fEll li . il! ~~~j : f! ' , J lit , 1982 1983 1934 1985 1986 1987 1988 1989 1990 1991 ~t.e.~_urs v.. ..w.....r•m ~ ..f.e A~...un tasi.....~tJ:w1S}}%lAdtTS'.~ y~~Rr'*C~~ ?s~M{i4"p r 1 HANDIH.)P TAWSPORTATION EY SPAN 16,000 IS AO } lS 074 ~e rr+t !6 612 7I ,purr.., 1 rhil' y4 .Ij !v," ' 4i.yL.Y~ + MYrf1 I'~1~T5 I 14,000 ~„r ry T ~~lr ti,u u r .IiA 11 ~ ~ X44 IM.!1 N 13r117 1rr~ir, r~aiilar• =02 '?{pry kt=Y r ns:rta r:+'~.~ E t 0 12,000 0 i. ~ w'±i~+s d er 1 zu v v.~1 M t~~ IOQO ~ ;r' K. ww r~y 6r000 b,oo2 x e ' . M ~ 3.427 s. d ~~M iJ s ~ MI,.f~1al.T e i ~j 000 1K 'FS1KLiMfM IM'`M Lx 1l Kj I! M rrwWi' 'r i 690 !*'.k w~YK 1KK ~ ^II KAi1 ~i'L ~~r~~r, ~ n:r ''iY a ~4?:KWCt 1yT",rsnr `n,x K ~Eab~ .R .¢K'p { K Xa?., r'~ w s' 0 mss.. 1902 1903 198 1903 198 1937 1940 19$9 1990 1991 :'EARLY U WAMSON t i9 May 7. 199! ~A1 /i Mayor Bob Castleberry 4 215 East MOWnney l1 Denton. Texas 76201 Dear Mayor Castleberry, Equalky and As a supporter Of of F.R.E.E.D,O.M. (Fairness, Rsupp°ram f AN's Entrance tot the Disabled on the0Mo0 ),the Handiawpip of rom S the City of for the budget request for an extra wiser. F.R.E.ED.O.M. Is a supP°R Croup Denton for the cominC fiscal Y ~ disabled dozens of De~UD a~n~ the Itvea of suwnh citl a .vital role that publicly f x supported transportatlo PI Y t visual impairments, or other dlsabilitles . ~ Citlzens who are disabled by depend an public tranansporradOn which restrict their use of priv Dlsabieoie who ere tlWna lynnaabble to to meal vital personal ~bonsWSO depend on public transpo President Bush, will ate transpo . sIq afford priv j ; E witxhpDlseiititle~unl~de is for alsabled Ame~~ Yet without reliable. Americans draStbalil' 9: transrrtadon, the employment opporhanWee available through the A.D.A. Will still be limited. The background for SPAN'S request can be summarized briefly, pus lo rtatlon for persons In ~rem bran puIWa of the Handihop pro o the growling r60 sp Denton under years of age whh SPAN~rbeiached the poInt has at e whW~ich they had increasinC finar►cisi burden. Recently p ern offered and even th' month that were not cls~uSPAN was forced lo eiEminate about 1000riea per werer f0f ment, whNe attempdrtC to protect the rides that mo eml p~~oYmenG They are stln providinC 70 employment related rides pe whh they have not budDeted. s The $!0,000 dollars that SPAN is requestlnC would enable them to I wouId pry restore the non emplo ment related rides ftt are that were etiminated and , the 70 emPlOYment- mated ~ rides ~Y° al ~ tweatlOn l Heads are employment i ..4od, ilvee, also consldsrrd vital for rewsrdQ and sails IrtC rt SPAN'.g MOW As a supporter of P.A S.E.D.O.M.. I urge you b suppo for city fundlnC for the Handlhop Program, Slnaarely, i i l i S c R 3 1 lfFSY~)~ I May 7, 1991 ~j91 "11 r~ Cl„~p Ma or Bob Castleberry y 216 East McKinney Denton, Texas 76201 l Dear Mayor Castleberry, i Rights, Equal and ruing As a supporter of of F.R,E,E,D.O,M. (Fairness Entrance for the Disabled on the Move), I am writing in support of 5 AN's ; I budget request for an extra $10,000 for IM is a support pport from group the for City of the i Denton for the coming fiscal Year. F,.R,E D 0 disabled citizens of Denton and Is very much aware of the vital role that publicly supported transportation plays In the I a of such citizens. 4 Citizens who are disabled by visual impairments, or other disabiilldes orta which restrict their use of private transportation,, od~ttzene d9pend flnapub y an pable ttion to meet vital personal need afford private transportation also de nd on public bweportaP eg nt Bush, will Americans with Disabilities Act of 1990, sktned last year by Pi' widest reliable dramatically expand opportunldes for d ed Amark arJunjoes available throug~r Yet thottt affordable. pubs ~0 anepo ti n, the employment oppo round for SPAN's request can be summarized briefly. Due to In The bads ( ram bran the growing poPularKy of the Handihap p tie expor{enced an Denton under 60 years of age who have d sablll s) SPrtaANdon has for persons Increasing financial burden. Racently PAN reached the point chi Iny had to reduce the number of weekend and evening rides the progr taxis, SPAN was forced to eliminate ab oui 100 the ~s mothat nth weal weleted Do ralaptleod to employment, while attempt) 0 employment related rides per month for whichYthay havrne not budgeted. The $10,000 dollars that SPAN Is requesting would enable, t:,em to y restore the non-employment related rider. that were eliminated and would protect the 70 employment-related rides that are beyond th81r budget. While employment related rides are vital, rides for personal and rsoreationai needs are s also considered vital for rewarding and satisfying lives. As a supporter of F,R.E.E.D.0,M„ I urge you to support SPAN's request k for city funding for the Handihop program. Sincerely, 1 I till t CITY of wNTON, rg"S MUNICIPAL BUILLING / 215 E. McKINNEY / DENTON, TEXAS 76201 ` e M E M O R A N D U M i T0: Lloyd V. Harrell, City Manager r•~' ' FROM: John F. McGrane, Executive Director of Finance 4' DATE: May 30, 1991 B SUBJECT: DELINQUENT TAX COLLECTION ATTORNEY PROPOSALS In response to our request for proposal for delinquent tax collection services, we received five proposals. The specific law firms that responded are as follows: i o Perdue, Brandon, Fielder, Collins & Mott o Berry, Boyd, Coffey & Hayes o Heard, Goggan, Blair & Williams ) o McCreary, Veselka, Bragg & Allen, P.C. o Sallinger, Nichols, Jackson, Kirk & Dillard E All the firms except Sallinger, Nichols, Jackson, Kirk & Dillard were invited to give oral presentations to City Council 'during then June 40 1991 work session. Copies of their proposals are being sent under separate cover. After reviewing the proposals and holding conversations with the individual firm's representatives, we have developed a list of 11 strengths and weaknesses for each (See attachment). The presentations will give us' an opportunity to discuss their capabilities in more detail, I If you have any questions, please do not hesitate to contact me. HJ:1b € Attachments 5834; 1 i 8171566.8100 D/FW METRO 434.2529 h c S AA 1 k COMPARISON OF DELINQUENT TAX COLLECTION PROPOSALS 4k• BERRY, BOYD, COFFEY & H_AY}IS i stren9thai i o Totally local firm o Familiar with local legal collection process from the defandant's point of view o Knowledge of local environment o Performance criteria established s. Weaknesses= o Unfamiliar with City of Denton staff and operations o No prior delinquent property tax collection experience with governmental unit o Potential conflict of interest* o No existing delinquent property tax collection software o Practice not limited to ad valorem tax law HEARD, GOGGAN, BLAIA & WILLIAMS i J Strengths J a Large statewide firm o Existing delinquent property tax collection software and hardware o Extensive amount of experience in delinquent tax collection z o Praotice limited to delinquent property tax collection i o Has local office o Familiar with City operation and personnel o Performance criteria established r Weakne3eesa, o Main offices in Dallas and Ban Antonio 0 Reputation because of adverse publicity *The Legal Department is evaluating whether a conflict of interest Would exist if the firm represented the City and citizens filing bankruptcy, Additionally, a ` potential conflict could exist if the firm represents citizens who intend to file.a lawsuit against the City. r r i i .1 r1• { MCCREARYr VEBELKA. BRAGC & ALLEN.-P.C. o Large statewide firm o Existing delinquent property tax collection software and hardware o extensive amount of experience in delinquent tax collection o Practice limited tr ad valorem tax law o Has local office with 4 employees o Collects for Denton County and Denton Independent School District i Weaknesses: tz o Unfamiliar with city of Denton staff and operations o No programming staff (Relies on outside consultant) o Main office in Austin q , ` PERDUEo BRANDON, FIELDER. COLLINS & MOTT Strengths: o Large statewide firm i o Existing delinquent property tax collection software and hardware o Extensive amount of experience in delinquent tax collection o Practice limited to ad valorem tax law i s 1 Weaknesses: o Unfamiliar with City of Denton operations or staff o No local office, office in Arlington o No performance criteria E i. t ' i 1 5832E 05/30/91 r 1 Y fi~I I+CLIFFORD LUETERII I WHEREAS, on May B, 1989; the City of Denton lost one of their most respected and valued employees with the passing of Clifford Luster at the age of 621 and y WHEREAS, Clifford Luster had consistently demonstrated dynamic leadership and unselfish service to his community and 1 those of us who were influenced by his dedicated example will continue to miss him greatlyl and WHEREAS, Clifford Luster was a native of Aubrey, Texas, and spent most of his life in Toxast and WHEREAS, Clifford Luster and his wife, the former Constance Knight, a native of England, moved to Denton in 19661 and WHEREAS, Clifford Luster was employed with the city of Denton Utility Department from October 27, 1966 until March 31, 1989, a total of 22 yearal and WHEREAS, Clifford Luster served his country with honor from September. 11, 1947 until retirement on September 90, 1966, as a member of the United States Air Force and was proud of his membership in the Veterans of Foreign Warsj and WHEREAS, Mrs, Constance Luster has elected to donate the honor bestowed upon Mr. Luster by the United States Air Force, the Flag of the United states, to the City of Donionl and WHEREAS, the City of Denton gratefullyy accepts this gift in humble recognition of its aignificencer NOW, THEREFORE, Er IT RESOLVED BY THE COUNCIL OF THE CITY _F DENTON 7 That the sincere and warm appreciation of the city Council be formally conveyed to Mrs. Constance Luster in a permanent: manner by epreadinq this Resolution upon the official minutes of the City' council and forwarding to her a true copy hereof, f PASSED AND APPROVED this the - day of , 1991:.. 3 B06'CASTLEBERRY, MAYOR ATTESTS JENNIFER WALTERS, CITY SECRETARY BY: i i i APPROVED AS TO LEUAL FORMS DEBRA A. bRAVOVXTCH, CITY ATTORNEY 3 1 i i i E T r f CITY OF DENTON CITY COUNCIL MINUTES APRIL 30, 1991 The Council convened into the Work Session at 5:15 p.m. in the Civil Defense Room. PRESENT: Mayor Castleberryt Mayor Pro Tem Boyd; Council Members Alexander, Ayer, Gorton, Hopkins and Trent. ABSENT;. None 1. The Council convened into the Executive Session to 1 discuss legal matters (considered action in Woodson v. City), real estate, and personnel/board appointments considered ; appointments to the Building Code Board, Community Development Block Grant Committee, the Electrical Code Board, the Historic } Landmark Commission, the Human Services Committee, the Downtown Advisory Board and the Sign Board of Appeals.) 2, The Council received a report and held a discussio!i regarding a proposed sprinkler ordinance. r Lloyd Harrell, City Manager, stated that when John Cook, Fire Chief, arrived in Denton, a survey was done regarding I weaknesses/strengths in the Fire Department. The analysis found that the Fire Department had not provided any additional staff recently and as a result, the City was approximately 21 men short of the standards even after the opening of Station 6, The problem was that economic conditions were down and the, addition of 21 more firefighters would be a yearly cost of more than $600,000. The Chief was challenged to come up with R would improvin gereexpservice which toward enses. within the community work There were a number of suggestions to improve fire service and avoid major expenditures which Cook developed including (1) emphasis on fire prevention activities, (2) a long range adjustment on the type of fire equipment purchased, (3) an increase in training of City employees in the use of I extinguishers, (4) relocation of one fire station in the future, (5) an increase in mutual aid agreements,` (6) outfitting all firefighters with pagers, and (7) a sprinkler ordinance for the community, John Cook, Fire Chief, stated 75% of what the Fire Department did was in the ar64 of emergency medical, 20%' of the calls were ones which a single engine company could handle. Only 5% of the call volume was for structure fires. Unfortunately that 5% represented 99.9% of the potential fire loss. Staff worked with the Governmental Relations Committee, a Task Force from ; the Chamber and home builders/apartment builders to develop a sprinkler ordinance. The requirements of the proposed , a s 395',r':Y A. } City of Denton city council minutes April 30, 1991 page 2 ment t the 191 edition Of e ordinance includedcodan ame e to nd require o that news c nstruction tof form Building Uni combustible construction of over 5,000 square £cinklered torcany after June 1, 1991, would be required to be sp 1 non-combustible building of over 10,000 square Eeet. Two exceptions were (1) single family dwellings which had less than need to 5,000 square feet of heated/air conditioned space ` 111 separate extended/ for the uonditioned two-family/ partments wall which h of combustible construction divided fire wall orss10t000 5,000 square feet separated by a All new square feet for non-combustible constructio would need it basements, with the exception of single famibley,sprinklered, be sprinklered. For an existing building t had to meet two criteria (1) be at least 10,000 square fee on the day the ordinance passed or enlarged up to 100000 square feet, and (2) be enlarged to more than 25% of the totalsf loor the ordinance passed. of code s area as it existed on the day of trade-offs had been developed to allow some easing requirements to offset the costs of sprinklers. Mayor Pro Tem Boyd asked if the ordinance were not passed and } the Fire Department's budget were not increased, what would be i the effect in the future on fire insurance, Cook replied that if the ordinance the Departmentpawoulda haveheto were no additions to staff, it was very { rethink the way it fought fires. Presently, aggressive and provided interior fire fighting.rhat ite future, r they would check the building to dete=in was not occupied and would withdraw from the building. The adjacent property would be protected, (:ouncil Member Alexander asked for an explanation of the fire lane trade-off, needed Cook replied thafir lane. With thex sprinkler e,t that within 50' of a was increased to 1501, Council Member Trent asked the number of metroplex cities which had a sprinkler ordinance. cook replied 18 Teof the 19 n cities had cities modified Ythe uUniforme Building Building i ree code in terms of prsomeertypequofemresidentia),t sp inkler specifically addressed ordinance, Council Member Trent statedOnth was iin ea 1987 hhouseaandnonebwas two fatalities in fires. in an apartment. He felt that if homes 5,000 square feet and above were sprinklered, nothing was changed. City of Denton City council Minutes April 300 1991 page 3 that it Cook replied that major changes had occurred. One was tha the would be safer for firefighters to enter a building, statistics held by the National Fire protection Association, there were no cases of firefighters killed where sprinkler systeworked Sprno cases of inklers wouldmnotiphavefsavedtieither eof vorked and j sprinklers the two individuals mentioned. One was a murder with a Eire to cover up the murder and the other lady died at the door. Council Member Trent stated that Cook had 500 square footn£ireted that the r Department could only fight a 2 f Cook replied 500 gallons per minute was what they were able to i deliver. council Member Trent stated that if that was correct and the. k proposed ordinance would sprinkle a house 5,000 square feet and above, was the wrong segment being addressed. } Cook replied that in a single family dwellings there were no f• large living areas that would help contain the fire 3, The Council received a report and held a discussion regarding a proposed ordinance designating the City of Denton as exclusive provider of commercial solid waste services in the City of Denton. i Lloyd Harrell, City manager, stated rythe solid waste a commercial situation had been worked on since August, 198 the Council ape lid ewaste sit ations and A offerryrecomm ndations look for into the solid waste and the landfill. the July 19ofo Benton A Co meittee City recommended to 'Council that i That exclusive provider for commercial solid waste in Denton. recommendation went- to Council and CouncilDUeci a that hold a public hearing on that recommendation, ring pu hearing process, a number of individuals appeared in opposition to the proposal. Based in part On that citizen i saplethe i council asked staff to go out for bids on the possible the commercial system. This was done and Waste Management bid bid ndedwentthat the $1.9 million. The Public Utilities BoardTherecomme the City consider an exclusive provision. The Councils at that council in two forms and was rejected. point, asked staff to prepare xn ordinance making the City the exclusive provider of commercial solid waste. 1 1 M City of Denton City Council Minutes April 30, 1991 Page 4 There were two options available, one to reject the ordinance I I or table the ordinance and continue status quo and the other was to adopt the ordinance. The differences of the ' alternatives were reflected in the residential rates projected by staff. If the City adopted the exclusive ordinance and in order to have the solid waste system fiscally responsible in 1992, staff wa10.4455. Ifnthe a sirate tuation cr remained ostatus95quo, approximately $ staff was projecting a rate increase from $9.95 to i approximately $11,35. The status quo scenario assumed that the t ! City would keep the same level of customers it now had. If 28 of the customers were lost per year, the rate increase would have to go up to about $11.50, The projections for-the early 4 years were not too bad but by the year 2005, staff was projecting the rates to be $12.50 per month with the exclusive provisions, With the status quo provision and the same level of customers, the rate would be approximately $14.75. The y' difference in the rates would be if 2% of the city's customers $ were lost per year, then the rate would be $21.00 per month, if the system were not sold and the City did not assume the exclusive provision, the 28 loss was a real risk. As a government entity competing with the private sector, the City was at some disadvantage, The private sector could take the better accounts while the City had to take all accounts and at whatever price the Council had adopted by ordinance. The City did not have the option to adjust prices according to the fi individual circumstances, Two other concerns in keeping the status quo were that (1) the contract with Waste Management ; contained a listing of every City customer and the rates charged and (2) the City was at a disadvantage not only because of its lack of flexibility with customers but was also at a disadvantage of trying to be in the same market place with multi-billion dollar corporations. Council Member Trent stated that the City collected a franchise fee that was tacked on to the fee schedule to the others doing business in the City and that was one option that they did not have that the City had. He did not feel that the City was at a disadvantage. Bill Angelo, Director of Community Services, stated that the City would need approximately 37 roll-off containers and about 704 dumpsters to replace those existing in the field. A front ; load and side load truck would be needed to take on the additional capacity which would be approximately $710000 for the two vehicles on a three year lease purchase payment. .Two additional employees would have to be hired. Total program costs for the first year would be approximately $629,038. Revenue projections were estimated to be $652,000 from the additional business. ' d , City of Denton City council minutes April 30, 1991 Page 5 Council Member Alexander felt the City should have some control over solid waste collection in the city and that it might become a question for economic development. The Council then convened into the Special Call Session at 7,00 p.m. in the City Council Chambers, PRESENT: Mayor Castleberry; Council Members Ayer, Gorton, and Trent, ABSENT, Mayor Pro Tem Boydj Council Members Alexander ynd i Hopkins 1, Pledge of Allegiance The Council and members of the audience recited the Pledge of Allegiance. j Mayor Pro Tem Boyd and Council Members Alexander and Hopkins i( returned to the meeting, j 2, Public Hearings ( A. The Council held a public hearing and considered' adoption of an ordinance amending Sections 5-3 and 5-5 of Article I of Chapter 5 of the Code of Ordinances of the City of Denton, Texas (Buildings) to provide for amendments to the Uniform Building Code; requiring that automatic sprinkler systems be installed in certain buildings; amending Article 4.07(e) of -..-pendix A of the Code of Ordinances to provA a for reduction in the fire protection water capacity requirem(its in certain circumstancest providing exemptions from 6L.rtain I requirements of the Uniform Building Code in Group A, Division 3 and 41 Group B and Group R occupancies where such buildinggs are equipped with automatic sprinkler systems; repealing a,ll j ordinances in conflict herewitht providinn for a `maximum I penalty in the amount of $2,000 therefor for: violations of Sections I, III or IV) providing a maximum penalty in the F amount of $500 for violations of Section 11 thereof, The, Mayor opened the public hearing, Chuck Carpenter, Chamber of Commerce, presented a position statement approved by the Denton Chamber of commerce board of Directors on April 18, 1991% 'In regard to the proposed automatic fire sprinkler ordinance, the Board of Directors of the Denton Chamber of Commerce is satisfied with the nationally recognized Uniform Building Code in its present form. If the City Council, in its judgment, deems that '.t r ItJ i e!ara'rq~ r City of Denton City Council Minutes April 30, 1991 Page 6 is in the bast interest of all citizens of Denton to amend this ordinance, with regard to both existing and future commercial buildings, we accept the proposed draft as submitted by staff to the City Council on April 5, 1990 with the exception of Section 1065b pertaining to sprinkling of R3 single family dwellings regardless of size," Mayor Pro Tem Boyd stated that the official position cf the Chamber was that portions of the ordinance were unacceptable. f J j Carpenter replied that prior negotiations dealt with commercial and industrial usage. It was not until recently. that it applied to residential. There had been a meeting of home # builders and they informed him that the proposed ordinance was acceptable, He felt that based on all parties now agreeing that the entire ordinance could be accepted. f Russell Bates stated that he had been on the committee working 11 on the proposed ordinance. He endorsed the ordinance as written. 1 Fred Gossett, Vice-President and incoming President-Home and j E Apartment Builders Association, stated the Association's i primary objective was to not have single family housing y I, included in the ordinance or affected as little as possible. I The Association would still prefer to be guided by provisions of the uniform Building Code as it was uniform and did not create a tendency to cause confusion in cases of individual interpretation. He wondered if the wrong issue was looked at. since 1980 not a single additional firefighter had been added j ' to the City staff. He believed that all of the facts should be determined and then do whatever was necessaf , Mayor Pro Tem Boyd asked if Gossett was saying that he would prefer to hire more firefighters, buy more equipment and raise I taxes than to pass the ordinance. Gossett replied yes if that was what was required. He felt that the citizens of Denton deserved first class fire protection if that was what the City did not have. He felt the citizens of a city, if given the opportunity, would opt to pay for the services. Mayor Pro Tem Boyd stated that the total cost of sprinkling was much less to the community than the cost of hiring new firefighters and buying new equipment. Was Gossett saying that ; he would rather pay more in taxes than somewhat less in construction costs. j 1 , 4 3Y a. T k77Ctg3Y City of Denton City Council Minutes April 30, 1991 Page 7 i r Gossett replied yes that he would like to see it spread out over a broader base. I Wayne Allen, Chair-Building Code Board, stated that there were { two different issues in the proposed ordinance. One was commercial/industrial and the other was residential. The residential issue was not discussed in length by the Committee. The Building Code Board voted to accept the j ordinance as written with the exception of the residential area until that area could be discussed further. Apparently that s had been done. Mayor Pro Tem Boyd asked how many homes would be affected by { 4 the square foot requirement for sprinkling. City Manager Harrell replied that a search of the building permits since 1980 indicated that three structures would have been affected. David Biles stated that he was in support of the ordinance. ` Other issues involved in the proposed ordinance included the safety of citizens. In his opinion, the proposed ordinance bridged the insufficiency between the City's ability to fight fires and the Department's staff. Joe Mikelonis, Chair-Denton Apartment Association, spoke in opposition to the proposed ordinance, fie stated that the Association was supportive of the provisions which exempted existing structures but was opposed to the provisions requiring sprinklers in apartment houses of more than 5,000 square feet regardless of height, area separation walls or exterior wall openings. The Association believed the amendment went far beyond the accepted standards established by the Uniform Building Code and would impair the ability of Denton to i 1 construct new multi-family units. The 5,000 square foot provision would require separation of dwellings for , approximately every five to eight apartment units. This requirement was two to three times more restrictive than the current Uniform Building Code. Vie members of the Apartment Association remained in strong support of the sprinkler requirements outlined in the Uniform Building code and believe the Uniform Building Code provisions provided substantial fire containment requirements for all newly constructed apartment j houses. The Uniform Building code required all aparkmEft { houses of three stories or more in height or containing mole than 15 dwelling units to be sprinklered. The Mayor closed the public hearing. i City of Denton city council Minuses April 30, 1991 Page B The following ordinance was considered: NO. 91-065 AN ORDINANCE AMENDING SECTIONS 5-3 AND 5-5 OF ARTICLE I OF CHAPTER 5 OF THE CODE OF ORDINANCES OF THE CITY OF DENTON, TEXAS (BUILDINGS) TO PROVIDE FOR AMENDMENTS TO THE UNIFORM BUILDING CODE; REQUIRING THAT ' AUTOMATIC SPRINKLER SYSTEMS BE INSTALLED IN CERTAIN BUILDINGS] AMENDING ARTICLE 4.07(E) OF APPENDIX A OF THE CODE OF ORDINANCES TO PROVIDE FOR REDUCTION IN THE FIRE PROTECTION WATER CAPACITY REQUIREMENTS IN CERTAIN CIRCUMSTANCES) PROVIDING EXEMPTIONS FROM CERTAIN REQUIREMENTS OF THE UNIFORM BUILDING CODE IN GROUP A, DIVISION 3 and 4, GROUP B AND GROUP R OCCUPANCIES i WHERE SUCH BUILDINGS ARE EQUIPPED WITH AUTOMATIC SPRINKLER SYSTEMS) REPEALING ALL ORDINANCES IN CONFLICT HEREWITH) PROVIDING FOR A MAXIMUM PENALTY IN THE AMOUNT OF $2,000 THEREFOR FOR VIOLATIONS OF SECTIONS It II0 AND III) PROVIDING A MAXIMUM PENALTY IN THE AMOUNT OF $500 FOR VIOLATIONS OF SECTION IV THEREOF= AND PROVIDING FOR AN EFFECTIVE DATE. - Council Member Trent stated that he had some reservations regarding the proposed ordinance. With the forthcoming new i version of the Uniform Building Code, he felt there would be some provisions which might cause the Council to take a further look at sprinkling of private residences. i Hopkins motioned, Alexander seconded to adopt the ordinance. On roll vote, Trent "aye," Alexander 'aye," Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Castleberry "aye." Motion carried unanimously. B. The Council held a public hearing and considered adoption of an ordinance of the City of Denton, Texas amending Chapter 12 of the Code of Ordinances to provide that the City of n~nton shall be the exclusive provider of commercial solid waste services within the City; providing for an exception for special waste haulers with a permit; providing for an exception t for recyclable refuse haulers by registration. t Council Member Hopkins stated that the decision made two weeks ago to not sell the commercial solid waste services was a { correct decision. she motioned to table the ordinance until date August/first of September. The commercial solid waste service was not operating at a loss. She understood that if the servic_, continued to lose 2% of its customer base per year, that an exclusive contract, if the City were to stay in the commercial business, would be necessary, she was against s closing out the free enterprise system unless it was absolutely ` T.- City of Denton City Council Minutes April 30, 1991 page 9 should give the status quo f necessary. She felt the City another three to four months and analyze the statist,l,cs after that time. The February cut-off could still be made if necessary. Her motion also included tabling the puiolic hearing. Council Member Trent seconded the motion. City manager Harrell Ocasked toberifratthe herpthanoin the middleoOfd the the first meeting budget discussion. Council Member Hopkins stated that the postponement date would F be Tuesday, October 11 1991, Council Member Trent agreed to the change. On roll vote, Trent "aye," Alexander "nay," Hopk Wl "aye," Gorton "nay," Ayer "nay,' Boyd "nay," and Mayor Castleberry, "aye." Motion failed with a 4-3 vote. ~ f The Mayor opened the public hearing. the favor sellsg of proposed or system t Morrison stated that ohe was pposition to in ordinance. He spoke in to Waste Management and felt that the the reactions decision, of Waste Management to the rejection supported He had read the proposed ordinance and believed it afforded the flexibility and appropriate notice time for the City to become the exclusive provider for solid learned from the studies which Council, with their. knowledge ; began several years ago, not to defer appropriate action on the t ordinance. He felt there was an opportunity contr 1 rof hthCi Solid reap substantial benefits by retaining { waste disposition. Mike Cochran stated that he supported the ordinance for local control. He felt the citizens had spoken numerous times through the SWAC Committee which wanted local control, the Public as exclusivetiprovider andctheo1200hplusticitizensavwhohsigned local control. He felt the service was an petitions indicating important asset to the communit and a rates lowereforlarlonger period and could keep the residential of time, The status quo scenario would not be feasible due to ` of T the over aggressive marktingreprocedads in ures the newspape iste Management as evidenced by their tSH?JF! id~VJi14 t t City of Denton City Council Minutes April 30, 1991 Page 10 Joyce Poole stated the proposed ordinance was an innovative responsible ordinance. An ordinance which allowed private enterprise to work under the accountability of the area citizens through the democratic process$ private companies would be allowed Fn be competitive bidders on the areas of ' i hazardous, bio-Qhemical, and special waste. Recycling companies could bid on services and re threa s oofd Texlas rWaste the use of the landfill space. Management infuriated people in the community. She urged the Council to vote to pass the ordinance. E Curtis Ramsey felt that the issue had nothing to do -with the free enterprise system, He felt that the City did trot need a } foreign element to manage its affairs and should maintain local ~ j j control. A long term contract did not allow any future consideration. He was in favor of the council passing the h ordinance. Suzanne Bloxson ury°d the Council to vote for the ordinance. Brenda Fosmire was iiti favor of the ordinance for two reasons. One was for the potential for income for the city and the second was the option for opportunities available to the City. 1+ Frances Matzinger stated that she and her husband lived next to } the City landfill. Their desire for quality of life may be at risk if all the solid waste was disposed at the City landfill. She felt that the size of the landfill was not adequate to service the City. She had been told that the land in that area was not suitable for a landfill. All the facts were not known about the landfill. The landfill had served a purpose but it had outlived that purpose. She urged the Council to close the landfill as soon as possible. George Gilkeson stated that when he made the report from the f SWAC Committee recommending the City become the exclusive sptold oken hin collector, he received a lot of complaints. People that they wanted a choice, not a monopoly, He i favor of the Waste Management contract because it did not give asked ath lot of Waste Management a monopoly. It gave the City Cou money and the commercial customers a choice. reconsider the vote to table the issue and to reconvene the the issue. h SWAC Committee to restudy t Joe Mikeloni,s, President of Hardin Properties, stated the the issue did not impact the residential area as much as the commercial, area. He wanted some control over certain components which dictated the future of his company residing in Denton. i, City of Denton City council minutes April 30, 1991 Page 11 Allen Zimmer stated that he had a concern of when and the number of businesses the government was going to take over. This was the same type of idea with the City having an exclusive provider arrangement. He was not against the City being in the solid waste business but competition was needed. He asked the Council to vote against the proposed ordinance. David King asked for a choice as that was what made the economy j 11 healthy and strong. Choioe would not be available with the exclusive contract. If he did not receive his choice, he would ask the City for compensation. He wanted a contract similar to the one he currently had and would demand such if the City went to an exclusive provider arrangement. Jonathan Cott felt that the issue was not one of a matter of 1 control as it was one of providing the most effective and { efficient quality of service for collection and disposal of { solid waste to the commercial customers in the City of Denton. In his opinion, it would be imprudent and perhaps even a financial disaster to vote in favor of the ordinance. A monopoly violated and undermined the basic spirit under which free enterprise existed. What would prevent the City from unfair pricing and how would the citizens express immediate change in that pricing when detected. He felt the Council could not vote free competition out of the City of Denton and asked the council to vote the ordinance down. Fred Gossett requested the Council to allow him to make a choice of who removed his solid waste. He felt that, a competitive situation had a way of being a factor that assured all concerned that the job would be done in the most efficient and cost effective manne.r.. He asked the Council to reconsider the motion to table the issue and carefully weigh all of the facts. 3 Roger Fredrick stated that, four years ago he and his wife opened a business in the City. He remembered that there was a large difference between bids received from a private hauler and one received from the City. He wanted the opportunity to make a selection. He would welcome the City's bid if it were to remain in a competitive situation. He had a long term contract with his current hauler and would expect his rates to be honored if the City took over the business. Doris Womack stated that she had iised many different haulers for solid waste and was currently using Texas Waste Management. She felt future trash hauling by the City of Denton was guess work and mere projection. She urged the Council to reconsider the motion to table the Issue. CJ 1. ,4 Mlat.3it 1 City of Denton City Council Minutes E April 30, 1991 Page 12 F Gayla Brown stated that in her business, she had used many different solid waste services. She was currently using TeXa S Waste Management. She had prior problems with the City. She felt that competition allowed for better service. Jerry Cott asked the Council to reconsider the motion to table the issue, He stated that all the charts staff had indicate seventeen years of complete upward prepared growth with no - , breaks for a recession, no breaks for bad business. The costs kept going up. That was not realistic, He urged the Council f to postpone a decision on the issue. i Diane Forester felt that new business would view the, exclusive contract as a monopoly and not come to Denton. She had seen Denton grow and did not want that growth to stop. Steve Bigelow, Regional Vice-President and General Counsel of waste Management of North America, Inc,, stated that a " 1 municipal trash service was a good thing in past times. The idea that the City of Denton could afford its own landfill was t „ not realistic. The City of Denton, subsidized by the franchise fees paid by the free market hauling companies and paying not City taxes on its property and equipment, attempted to compete in the business of hauling the City's commercial accounts and failed. The solution proposed by the CiLy was not to get out of the business or sell off this "wasting" asset but to use force against its commercial customers now that persuasion had " f failed. The City was proposing to socialize its solid waste collection and disposal business and force the commercial customers of Denton to pay a rate which would support the city's inefficient service. Government had a duty to act in a fair and equitable manner regardless of whatever powers it might hold. The idea that the City of Denton could, by one ; ordinance, confiscate nearly half of the commercial waste collection business in the City and force the commercial waste 3 customers of the City to Support their wasteful operation violated that principle of government, The Constitution provided that government shall not take private property a without just competition. Texas Waste Management had contracts with its customers. The City, acting as a competitor or market participant, was threatening to void the contract of its free market competitors through the use of governmental. force, in this instance, the city was asserting defenses to the doctrine f of just compensation. There might be technical defenses to Waste Management's right to just compensation in the current state of the law. But the laws of expression of what the people believed was right and just and the questions presented by this scheme to protect the comfort 'department at the expense of the free enterprise city's solid waste questions which might finally be inly answered by the supreme Court of the United States and they might take it just that far. The City was making no promise to pay damages for this business , 4 ty,ce,i'.PSrtt: . (CIW m: 1,01 City of Denton City Council Minutes April 30, 1991 Page 13 it would be taking. No compensation to commercial customers foi• loss of a better deal Waste Management offered, The City was taking by force, the business which it could not attract through service or pricing. The City intended to force the ? City commercial customers to pay tt,z i.igh prices it needed to support its inefficient system. David Biles hoped that the Council was not intimidated with the big corporation lawyer. The issue was not one of lawsuits. Businessmen had come before the council and asked that they be given a choice. He hoped the Council would not be swayed by the threats of the previous speaker and that they would hold to their convictions. j Johnny smith, General Manager of North Texas Landfill Division, stated that he was opposed to the ordinance which would monopolize the business. He felt that competition brought out the best of all business. He was concerned where the city would dispose of future waste and questioned how much time was s left in the life of the landfill. He stated that the City's site was not Subtitle D qualified and questioned who would pay for the regulations when they became necessary. Charles Fiedler, Professional Engineer - Waste Management of North America, stated that he was concerned with water quality as a resident of Highland Village. He was concerned that the landfill did not adequately address the handling of waste and ' the protection of the environment at the facility. He asked the Council to vote against the ordinance in order to control costs and preserve the environment. Howard Pena, Controller-Texas Waste Management, stated that as an accountant with ten years experience, the numbers he had j seen and heard over the past three months were difficult to 14 ! understand. He felt that projections past two-three years ,sere not valid. For example, a previous Scenario 8 had a cumulative F j gain of $13.2 million by 2005. A new scenario 8 had $4.9 million. Of the $4.9 million, $1.8 million was interest on the projected profit. Of the remaining $3.1 million, over one-half occurred in the next century. He diu not agree with the staff's numbers. He presented new figures for projection of costs, employee figures, lease/purchases for roll-off trucks and landfill projections. The commercial solid waste collection system would lose money according to his figures. Larry McGee, Vice-President-Texas Waste Management, stated that `s he was confused by the recent turn of events, especially the latest pooiti.on of council to confiscate their business. This was based on staff's numbers alone without any input from them or any other hauler. As a certified public accountant, he challenged the City staff to explain how the staff could double 1:1 la" l8"^I.YAi?p~ f q City of Denton city council minutes April 30, 1991 Page 14 the customer account by confiscation and withstand a 168 drop in the average revenue per customer, The average customer revenue currently was $116 and was projected to be $97 when the City took over. As a result of the accounting presented by staff, he would like to have the City go out and have the figures audited with a qualified firm. He did not believe the projections by the staff and felt the evaluation prepared by staff was biased. He requested to meet with the Council , individually or as a group to discuss the realistic cost of operation of this type of service. He felt the exclusive option was not the best alternative for the community. He asked if the Council did feel this was the best alternative, then they guarantee his people and himself the same -employment Y guarantee Waste Management had guara,iteed the City employees. John Gustafson, General Manager-Texas Waste Management, stated s , that the Council was asking for an ordinance which would put all private waste haulers out of business in the city of II# Denton. This business would be confiscated and serviced by the City. The basis for this action was the SWAC report and the Public Utilities Board recommendation. Earlier, before tonight, George Gilkeson, Chairman-SWAG Committee, stated that the information the Committee used to reach their conclusion was spoon-fed to them by staff and that the recommendation to 3 Council was the wrong one made with insufficient information. The Public Utilities Board refused to meet with Mr. Flood to discuss Waste management's situation and their side of the l contract issue, The reason the City was losing money was not due to the number of accounts it had but rather because they i did not have professional solid waste managers. If the city s decided to confiscate the private industry to create a monopoly } under the guise of the common good, it was obvious what' the l businesses and citizens of Denton had to look forward to. Decreased service, increased rates and higher taxes. He asked the Council to listen to the Chamber, citizens and the business r community who wanted a choice and did not want socialism. x Mickey Flood, President-Texas Waste Management, stated that initial conversations were that the City was losing money on the commercial solid waste system. At the urging of the Chamber of Commerce and from the business community, the City was asked to compete in the open market or sell its business through a bid process. The City did bid and Waste Management ; was the best bidder at $1.9 million. The Council rejected the bids rather than opt to award it to Texas Waste Management. ; The question which remained was one of survival and existence ; of a business going forward. The staff had been asked to draft an ordinance establishing a municipal monopoly. Texas Waste had problems with the above scenario for the following rearsonss (1) any government entity confiscating any man's business smacked of a constitutional violation of a right and freedom to free enterprise, (2) Texas Waste Management had professional managers ( City of Denton City Council Minutes April 30, 1991 Page 15 specializing only in the solid waste industry and did not have to worry about any other areas, (3) nation-wide experience had helped establish productivity standards and equipment specifications, (9) Waste Management had not rejected any customer in the City of DenLon and offered to have the City give them the worst twenty or thirty accounts and he would subcontract at the same price the City was providing. Waste Management took strong exception to the City staff's f forecasting assumptions and numbers. He challenged the City to an independent certified public audit by a Big Six firm according to GAP and if the forecast numbers were within 208, Waste Management: would pay for the audit. r Pam Rader managed a large apartment complex in Denton and was currently using Waste Management. she was satisfied with the service and equipment with waste Management. If the City could 5• guarantee that her present services would continue and if they ' did continue, she felt it would be the first time that a city government run service would benefit a taxpayer over a privately run service. As a resident, she felt this would E result in more taxation in one form or another, she wanted a choice of who she did business with. Weldon 8ur9oon appreciated the ability of choice of who he did s .business with. Richard Hayes stated that two weeks ago, staff recommended to Council not to go with an exclusive contract with Waste Management, Currently staff was recommending to Council to not only not get out of the commercial solid waste business, but to become the exclusive provider. He stated that the commerce clause of the United States Constitution was based on the principle that government should regulate not be commerce. r s Twice the Chamber of Commerce through its Board of Dirbctors, unanimously resolved that the system should be a competitive, free-market system. Private enterprise should not be the 7 exclusive provider. Government should not be the exclusive provider. tie asked the council to leave the choice to the customers. Bill Holman stated that he had been financing garbage companies for the last twenty years, Up until July of 19901 he worked for Waste Management of i''orth America. He currently was a a consultant in Houston. He asked the Council to not to act in haste. He stated that he would volunteer his services and would do a study for the City. He asked the Council to table the issue for about 60 days and appoint a true committee to study the issue, Bob Matthews stated that he was satisfied with Waste Management and was against a monopoly. He felt that a vote for the ordinance was a vote against business. i ~r City of Denton City council minutes April 30, 1991 Page 15 that she used City services at the Golden E Ann Fay stated etition was good and wanted a Triangle Mall. She Eelt comp choice of who she did business with started of his buaine s would which like to in have y ement. l to see Council j Fred Hill detailed the histor Managwould like I businessman, Denton and sold to waste lie a choice as a continue to give Denton a choice, of paces letter from the Manager ; Wayne Hyde presented a k the issue. (Exhibit A) ism, i was Crossing regarding saw this issue as pure socHel did snot t feel Powell stated he Private property. away from $ Bob government confiscationreve e the current trend the City wanted to socialism and start it in Denton' s collection system. 4 estimates on a new waste he used SStevevereal Kniatt weeksta a~a thet received the City' one-half to ~ ` roximately 1 collection system$ His bill would be app t . He also found that was aoneg what he was paying Cher Cityweek and and was receiving for two collections the City personnel that if he Hedwonot uldlike not He had service,bhe could call for someone else. the City y if the council passed the ordinance. have that the public May hearing. or closed i council Member Alexander asked how the city's rates compared to other cities rates. replied that on average, LewisVille'a rates were 10-20% , Nelson rep of Denton. higher than in the City ril Member Alexander stated that citizens had stated tbaY Coun resent under the Present they wanted a choice. He didn busine smake with sure that the choice of who they that they circumstances. Or were the citixenHe awash not sure that resent now enjoyed. continue with the pr the 14wthatatlower they rates would the City would have time, felt that over timer rovider. circumstances. He became the exclusive p lower rates if the City stated that er stated that an individual haed asked Nelson Council Member AY into a hasty decision, the issue and the council waa rushing to review how long the Council had been studying the amount of material given to council. Committee in eve a recommendation in Nelson replied that Council began by and g appointing oiolntilowng , a that public the summer Of 1988 and thef followed ttee g 1989. A public hearing ut hearing, the system was p out for bids. 11 K+NSVIAS-i~ f1L'. City of Denton City council minutes April 301 1991 Page 17 Council Member Ayer stated that one of the speakers believed that the idea of an exclusive arrangement was a new idea which had developed in the last two-three weeks. That was the recommendation of the SWAC Committee made in 1989. it was not a new idea and was a part of the deliberation, discussion and E consideration of the Council for a long time. Council Member Trent felt that the reference was made to a different set of figures and perhaps it would require the council to do more study on those figures. Council Member Ayer replied that he understood the major difference in the figures resulted from the fact that in the preceding performas, the constant was for residential. collection. The more recent performas adjusted the rates for residential collection to reflect the profit/loss and the commercial rates were held constant. He stated that no one on s either side had indicated that rates were going to stay the same or that they were going to go down. Thc rates would go up ' regard:_ess of who provided the service and how it was done. He felt there was a better chance of controlling the rates if the, t City were the exclusive provider. Council Member Trent stated that there had been an offer from Waste Management which the Council might want to consider. { a Council Member Ayer stated that he felt it was strange that this had been discussed all of these months and years and none of these people had come forth before with this type of offer. Mayor Pro Tem Boyd stated that the offer was that it the projections were right, Waste Management would pay for the audit. Otherwise, the City had to pay for it. He did not ssuch an remember seeing anything in the budget to pay for uch an item. he was not willing to commit the City to pay for item even with such an offer. He had also heard a number of comments indicating that the staff had recommended various , positions to Council. He did not remember staff "recommending any of the proposals. Staff had presented different proposals with advantages and disadvantages of each. Council had voted to reject the contract and the Council directed staff to F prepare the ordinances and documents. Council Member Trent felc that it was to the City's advantage to take the offer from. Waste Management, City Manager Harrell stated that it was surprising to him that at the time that this was before the Council a month ago and even two weeks ago using the same numbers, those numbers were xas ime not ned ement surprisingohow those anu i~ rs wereenot suspect Manage also felt was r City of Denton City Council Minutes April 30, 1991 Page 18 that staff had tried to put together the best projections relying on their professional experience. The Utility staff had done other performas and those had proved to be very accurate and on target. Hopefully the Council had confidence in the ability of its staff to put together realistic numbers which had in Che past and he was certain in this eas- in the future, would prove to be realistic. He had omplete confidence in the numbers presented by staff. i Council Member Ayer replied that he had complete faith in the professionalism of the City staff. He had provided a great deal of material regarding the issue. He had more faith in the objectivity of the City's professional staff presenting figures regarding this matter, than in the figures being presented by a, private corporation which obviously had a very intense desire f to have the business because of the amount of money they could make from it. They had a personal stake in the matter far 1 greater than anyone on Council or any member of staff could possibly have. The following ordinance was considereds { N0. 91-066 AN ORDINANCE OF THE CITY OF DENTON, TEXAS, AMENDING f CHAPTER 12 OF T;iE CODE OF ORDINANCES TO PROVIDE THAI,' THE CITY OF DENTON SHALL BE THE EXCLUSIVE PROVIDER OF' COMMERCIAL SOLID WASTE SERVICES WITHIN THE CITY; PROVIDING FOR AN EXCEPTION FOR SPECIAL WASTE HAULERS WITH A PERMIT; PROVIDING FOR AN EXCEPTION FOR RECYCLABLE REFUSE HAULERS BY REGISTRATION; PROVIDING FOR A PENALTY IN THE MAXIMUM AMOUNT OF $500.00 FOR i VIOLATIONS THEREOF; AND PROVIDING FOR AN EFFECTIVE DATE, Ayer motioned, Gorton seconded to adopt the ordinance. On roll vote, Trent "nay," Alexander "aye," Hopkins "nay," Gorton layer" Ayer "aye►" Boyd "aye," and mayor Castleberry "nay." Motion carried with a 4-3 vote, 36 Ordinances A, The Council considered adoption of an ordinance authorizing the Mayor to execute an agreement between the City of Denton and Corgan Associates Architects relating to professional services to evaluate the City's space needs and develop a long range master plan for city facilitieft. The following ordinance was considered; T 1 .F City of Denton City Council Minutes April 30, 1991 Page 19 NO. 91-067 AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF DENTON AND CORGAN ASSOCIATES ARCHITECTS RELATING TO PROFESSIONAL SERVICES TO EVALUATE THE CITY"S SPACE NEEDS AND DEVELOP A LONG RANGE MASTER PLAN FOR CITY FACLATIES) AUTHORIZING THE EXPENDITURE OF FUNDS THEREFORE) AND PROVIDING AN EFFECTIVE DATE. Boyd motioned, Ayer seconded to adopt the ordinance. On roll vote, Trent "aye," Alexander "aye," Hopkins "aye,", Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Castleberry "aye," Motion carried unanimously. 4. Miscellaneous matters from the City Manager. Lloyd Harrell, City Managerr presented the following items; A, The Water Treatment/water Distribution Department was nominated for recognition in city categories between the population of 50,000-150,000 in the State of Texas. The City's operation and plaint was selected by the EPA in the State of Texas in that population category. B, Absentee voting was completed with 819 s ' individuals voting absentee by personal appearance, t Council returned to Work Session Item $4. 4. The Council received a report and held a discussion regarding City redistricting and gave staff direction. Council Member Gorton stated that two years agof the Colxnoil E began looking at redistricting, There was a problem when that issue was discussed with the County. Their position was that the County precincts were established based on the number of registered voters with guidelines of not less than 100 registered voters and not more than 3000 registered voters, The City fell into a category where it had to deal with population ranges, The overall goal was to create smaller build,',ng blocks by splitting County precincts, mayor Pro Tem Boyd stated that it was necessary to divide , County precincts in order to establish the City's voting districts, For two years the city tried to remedy that by not dividing the County precincts with City voting district lines. The County Judge recently stated that the City could divide current precincts but could not redraw the lines. N F City of Denton city council minutes April 30, 1991 Page 20 The County Clerk had attended one of the City's meetings and stated that he would recommend to Commissioners Court to not ` allow the City to proceed, The problem was that it was very difficult to find polling places in new districts. The City responded that if the City could find polling places in each subdistrict for tye County, the County Clerk would support the 1 plan. Boyd continued with an outline of the proposed splits. Consensus of the Council was to place the item on the Council's work session for the second meeting in May, and to take the plan to the County Commissioners, The present Committee would continue with the project. 5. The following official action was taken from the Executive Session held during the Work Session: k A, Hopkins motioned, Boyd seconded to appoint the following individuals to City Boards/Commissions: Human Services Committee - Ruby Kerner ; Community Development Block Grant' Committee - Jack Weir Historic Landmark Commission - Mary McCain Building Code Board Steve Kniatt Electric Code Board - Greg Mitchell Cohn Hardinger Sign Board of Appeals Jim Tucker Mike Wiebe 1 sue Smith Harry Eaddy Frank Massey j Downtown Advisory Board - Kathleen Ggl ; Fired Patterson Bob Woodin Herbert Holl Don Davis Don Hill j Leland White i Hill Thomas Rahna Rainey : George Highfill ; Barbara Philips ; on roll vote, Trent "aye," Alexander "aye," Hopkins "aye," ;t Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Castleberry "aye." Motion carried unanimously. 6. New Business There was no new business suggested by Council Members for future agendas. City of Denton city council minutes April 30, 1991 Page 21 t: With no further business, the meeting was adjourned. 1 909 CAS%,EHERRYi MAYOR CITY or DENTON, TEXAS j U NIF@1R W L E S CITY SECRETARY CITY OF DENTON, TEXAS l g i 330C ' a n . 1 I t; y k ! '<s1 EXHIBIT A I 2411 E, 1.35 South . oentan, Texas 76205 817'565.1778 I Metro (214) 434.1471 i April 30, 1991 City of Denton I 215 E. McKinney f Denton, TX 76201 Dear Mayor Castleberry; It has come to my attention that the Denton City Council is once again considering } assuming exclusive responsibility for solid waste services in Denton, 1 I I this proposed legislation alarms me, i As manager of a 360 unit apartment community, 1 j i Apartment communities often require special services and attention that 1 strongly feel a city managed collection service could nor would not be as accomddating to''provide as do our contracted companies, Furthermore, if the current companies we are contracting service too are not providing adequate service, we have the option to terminate service with them and seek service from another company. If the City is our only means of collection service, `we feel our service will decrease in quality. Finally, voters should beware, because we will all be facing not only higher a taxes, but a problem with what to do with all of theytrof the solid ash that the city waste is ^ervito , forcing us to keep in our backyards. With a it will only be a matter of time, before rates go up and service goes down This issue will not set well with any member of the busin(tss community. Please take into consideration that this matter is being forced upon us and we will continue to fight for our rights. Slj)csrely,+ u `Anita Magnus Property Manager Pace Realty Corp, CITY OF DENTON CITY COUNCIL MINUTES MAY 7, 1991 1 The Council convened into the Work Session at 5:15 P.M. in the Civil Defense Room. PRESENT: Mayor Castleberry, Mayor Pro Tem Boyd; Council ; r Members Alexander, Ayer$ Gorton, Hopkins and Trent. 1 ABSENT: None i 1, The Council convened into the Executive session to discuss legal matters (considered action in Patel v.,elf-% and considered action in Kelsoe y, city), real ee a e and personnel/board appointments considered appointments to the Downtown Development Advisory Board and the zoning Ordinance Task Force}, 2, The Council received a report and held a discussion with the Community Development Block Grant Committee regarding allocation recommendations for the 1991-92 program year. Curtis Ramsey, Chair-Community Development Block crane Committee, stated that the Committee had held public hearings regarding a number of funding proposals.' The Committee determined allocation recommendations for $617,568.00 in funding from the Department of Housing and Urban Development and $20,000,00 in rehabilitation loan repayments. Council Member Hopkins asked why CDBG ;funds were being used for medical purposes. Ramsey replied in order to maintain support of the family structure. For example, T.W,U. Cares was involved in assistance to low-moderate families, Council Member Hopkins asked if this had been done before, Lloyd Harrell, City Manager, stated that this typo of funding had been done last year with Block Grant funds. Medical funding had not been done with Human Services funding and City money. This was federal money used for support of low income families. Council Member Gorton asked if projects such as D,A.R4E would qualify for any of these federal funds in the form of matching grants, Barbara Rosa, Community Development Coordinator, replied only if the prnhram would benefit low-moderate families. 7 { City of Denton city council minutes may 7, 1991 Page 2 I 3. The Council received a report and held a discussion regarding a proposed ordinance amending the zoning ordinance relating to accessory uses. Frank Robbins, Executive Director of Planning, stated that the draft ordinance proposed to amend the definition of accessory use to include "customarily incidental to the principal uae and located on the same lot or tract and within the same zoning district AS the principal use Accessory uses not to exceed 208 of the gross door area of a building or buildings service the principal use wog d in the Office, Neighborhood would be allows t f Fervice, General Retail Commercial, Central Businoss, Light Industrial and Heavy Industrial Districts. The: proposed , ordinance was a result of Council directing staff to expedite conditioned uoa and incidental mixed use provisions of the zoning ordinance rewrite. f Consensus of. the Council wits to proceed with the ordinance. 4. The Council received a report and held a discussion regarding the final approval of report and action plan from Allan Plummer on uprating of the Wastewater Treatment Plant Project. r Bob Nelson, Executive Director of Utilities, stated that last year, the council had authorized Allan Plummer to, check the Water, Treatment Plant for compliance with State standards, He g stated that the City was in the process of changing the wastewater treatment plant discharge permit to allow the volume of discharge to increase ,f°rom 12 million gallons per day to is s million gallons per dray with increased water quality standards, The main purpose of the effluent discharges 5 standards was to meet the Environmental Protection Agency goal of having all watery, "fishable and swimmable". Nelson pres*nted a schedulo of improvements, the types of improvements needed and the projoction of costs for the plant. Council Member Trent asked what the advantage was to going above the standard of quality. Nelson replied that the existing plant would continue to be used and the City would keep good standards and be environmentally responsible. 5. The Council was to have received a report and held a, ; discussion regarding the pilot recycling program. F This item was not considered. a City of Denton City Council Minutes May 7, 1991 Page 3 6, The Council was to have received a report and held a discussion regarding a proposed contract with the Upper Trinity a Regional Water District for the Cooper Reservoir Project, This item was held for the Regular Meeting, a 3 7, The Council was to have been presented the revised codification of Code of Ordinances of the City. This item was considered in the Regular Meeting. The Council convened into the Regular Meeting at 7:00• p,m. in ; the Council Chambers, PRESENT; Mayor Castleberr E ys mayor Pro Tem BOydl Council Members Alexander, Ayer, Gorton, and Trent. ABSENT; Council Member Hopkins 11 Pledge of Allegiance r The Council and members of the audience recited the Pledge of Allegiance, Council Member Hopkins joined the meeting. Mayor Castleberry presented the following proclamationsi Drinking Water Week in Denton Charlie W, MoKenna Filing System Mayor Castleberry noted thn new City seal hanging in the Chambers. The seal was made and donated by Charles Xregel, member of the Denton Woodworking Association. 2, The Council considered approval of the minuted of the regular sessions of March 19, and April 21 1991, and the special call session of April 9, { Alexander motioned, Hopkins seconded to approve the Minutas, on roll vote, Trent "aye " Ale 0 aye," Gorton "aye," Ayer *a e"~ Boyd *aye#" Cas "beery a and Mayor Castleberr "aye," Motion carried unanimously, 3. Citizen reports A. The Councf,l received a citizen report f,*om Bob Powell regarding citizen participation in Denton city government, i -T . ki fix, 3rd? eR City of Denton City Council Minutes May 7, 1991 Page 4 Mr. Powell stated that C. C. Sexton had presented a good idea to the Council regarding the televising of the council meetings. He felt that anything the Council could do to take City government to citizen's homes would be good for Denton. He also felt that single member districts was a good idea. It j would be good for the City and citizens to have a 6-1 or similar set-up for council districts. The closer government l was to the individual citizen, the better it was and the more I responsive it was. B, The Council received a citizen report from Laura Brown regarding safety/health/environmental measures for residential areas on Loop 288, Ms. Brown stated that dirt work wat teing done on the Loop 288 that was within inches of the property lines on Neptune and in some areas was on their property. There were no barriers/barricades for the construction area. She requested barricades in order to eliminate the flow of traffic until the project was completed. She requested a sound barrier, fencing, i landscaping, and lighting be constructed behind the homes, i Council Member Hopkins requested staff to detail what was being done concerning this project. t, Rick Svehla, Deputy City Manager, stated that he had had conversations with the neighbors and with the Highway Department regarding this issue. The Highway Department seemed receptive to the idea of a sound barrier and barricades for the x project. Staff was in the process of furnishing the Highway Department with more information on existing buildings, the terrain, etc. and projections on vehicular traffic in the area. } C. The Council received a citizen report from Rosemary Killam regarding safety/health/environmerital measures for residential areas on Loop 2884 Dr. Killam presente9 a video tape of the area showing the proximity of the road construction to her home. She presented the following recommendations1 (1) do for north Denton what was done for south Denton - postpone the completion of Loop 288 y as 135 was sufficient for traffic, (2) move the project north, (3) depress the roadbed so that it was not at eye level, (4) raise barriers of concrete and stone between the residential area and the road, (5) berm the area, (6) provide adequate sound and safety barriers between the neighbors and Loop 288. y t- i ! City of Denton City Council minutes may 7, 1991 Page 5 4, Public Hearings A. The Council held a a public hearing to consider l preliminary and final replats of Donna Del Estates from parts of Lots 30 4, and 5 to Lot 4R, Block B. The site was on the Planning rand Zoning commission g recommended approval,]°ad. (The Pl The Mayor opened the public hearing. Doty McQuien had questions regarding the replat. she understood that the property was to remain a single owner residential property, Frank Robbins, Executive Director for planning, replied yes. McQuien asked that as her property was adjacent to the proposed 5 site, would she be required to make upgrades to her property such as sidewalks and curb/gutter. 3 Robbins replied no. McQuien asked who would be responsible for damages to her fence around her property if such would occur. City Attorney Drayovitch replied that the party responsible for the damage would be responsible for any coats involved. The Mayor closed the public hearing. Gorton motioned, Trent seconded to approve the preliminary and final replats. On roll vote, Trent "aye," Alexander "aye," Hopkins "aye," Gorton 'aye," Ayer "aye," Boyd "aye," and Mayor Castleberry "aye." Motion carried unanimously. B, The Council held, a public hearing to consider preliminary and final replats of the Kings FpLesL' Addition from Lots 2 through 7 into Lot 2R, Block A. The site was on Wilson street east of Bunhey Street, (The Planning' and Zoning commission recommended approval,) The Mayor o tined the public hearing, Bud Hauptman, representin5 the owner of the property, stated that the site was originally platted as seven lots and the replatted into one tingle slot for church conattuctionThesd were The Mayor closed the public hearing, S [t E City of Denton City Council Minutes May 7r 1991 Page 6 1 Ayer motioned, Boyd seconded to approve the preliminary and 4 final replats. on roll vote, Trent "aye," Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Castleberry "aye," Motion carried unanimously. 5. Consent Agenda Boyd motioned, Ayer seconded to approve the Consent Agenda as presented, On roll vote, Trent ways," Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Castleberry "aye." Motion carried unanimously. A, Bids and Purchase Orders: 1, PBid ackageAl - (Thee, Transformer Substation recommended approval.) B. Tax Refund 1. Considered approval of a tax refund to Harpool Farm & Garden for $3,404.08. 6, Ordinances i A. The Council considered adoption of an ordinance 1 accepting competitive bids and providing for the award of contracts for the purchase of materialso equipment, supplies or services, (5.A,1, - Bid #1241) The following ordinance was cansideredt NO. 91-068 j 1 AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE 09 MATERIALS, EQUIPM8NT, SUPPLIES FOR AN EFFECTIVEI OF PROVIDING FOR THE DATE. FUNDS Boyd motioned, Gorton seconded to adopt the ordinance, On roll vote, Trent "aye," Alexander "ayo," Hopkins "aye," c3crton "aye," Ayer "aye," Boyd "aye," and Mayor Castleberry "aye." Motion carried unanimously. B. The Council, considered adoption of an ordinance approving a contract for engineering services by Allan Plummet and Associates, Inc. for detail design of uprating the Wastewater Treatment Pla,ft. (The Public Utilities Board recommended approval.) City of Denton City Council Minutes May 7, 1991 Page 7 The following ordinance was considered: NO. 91-069 E f AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AN P.GREEMENT BETWEEN THE CITY OF DEN'T014 AN ALLAN SEPLUMMER RVICES ENGINEERING AND ASSOCIATES, INC. kEhATING TO FOR THE DESIGN OF PECAN CREEK WASTEWATER TREATMENT i PLANTI AUTHORIZING THE EXPENDITURE OF FUNDS THF7REFUREI I AND PROVIDING AN EFFECTIVE DATE, Boyd motioned, Trent seconded to adopt the ordinance. on roll voter Trent "aye," Alexander" "ayer" Hopkins Pays.," "cotton "aye," Ayer "ayer" Boyd 'aye-" and Mayor Castleberry Motion carried unanimously. 1 C. The Council considered adoption of an YTr nice approving a participating contracs; with the Upper Regional Water District for the Cooper Reservoir Project. (The Public Utilities Board recommended approval.) Bob Nelson, Executive Director for Utilities, presented the ; Trinity the City adopted a background of the project, In Auguse~ 1990# resolution of support of the Upp o£ al Wate, District entering into a contract with the City Texas, wherein the UTRWD would assume the City of Commerce's position in a contract with the Sul.hhur River tatenewiatrict for 11.72 million gallons of water per day from he Cooper hareenter Reservoir. Tkis resolution indicated Denton'sintent of share into a contract with the UTRWD for a pri y water from this o sot ort ewhennthey°hadr f i.nancial resources guaranteed Financial al supp ; to do so. The final contract had been jointly reviewed by Denton and Lewisville with a bond attorney and modifications had been made. The basic change tied been ,ewthat the ieville guaran eel g ; parties, who were Denton (3 %-2MGD), ; Highland Village (16,5% IMGD), and Denton Fresh Water District N1 (16-sib-1MOD) would have essentir.l ownershir to the Cooper water via the UTRWD contract until euch time as the UTRWD exercised their option to the 5.72 MGD of the contract not become exerciseda yuarant.eed to the four parties. After the UTRWD their option, this contract essentially would ' raw abov "dai hauling tmem hebabove listed priority arighti to water from P rties this project, The cost of the water was very low. There watt a one time $SOrODU payment to Commerce, and it was estimated the first year legal and regulatory costs would be ap roximately y50roo0. The payment to the Corps of Er„7ineera was 63,241 per year for the first 10 years of the reoervoirrs operation. - ...,.M...._........ - 3. r €3l.Y.f;'.Yj 4 IS J*P City of Denton City Council minutes may 7, 1991 Page 8 j AO Council Member Hopkins asked how many years this contract would provide for the City. Nelson replied that the City's average water usage per 70,000 i population was between 10-11 million gallons per day. For every million gallons of water, approximately 7,000 people would be served. ! Council Member Hopkins stated that this did not ensure the city For the future and that the City would have to continue looking j, for water. Nelson replied yes that it would determine what arena the City would operate in, h ( 3 Council Member Hopkins stated that she felt the estimated legal ' fees was extremely low, The city would be paying $50,000 4 whether it received any water or not. Nelson replied that $50,00 went to Commerce for repayment of their investment over the years and the City would not get that back. Council Member Hopkins asked why the City was working with Lewisville's bond attorney and not Denton's bond attorney. Nelson replied that the city's bond attorney did not have any concerns regarding the contract. The City's bond attorney had j reviewed the issue and from a bond technical standpoint, had < indicated with that there was not o problem a business decision standpoint, there needed to be a business decision made that this was a necessary expense. His concern was from a business standpoint, From a necessary standpoint, Nelson indicated that getting water was such a long term ; process that it was necessary to begin as soon as possible. This was a fairly low-cost way to get into a project to find out where the City would get its next water. bond attorney was used because Lewisville had already hired their attorney to completely review the contract, Council Member Hopkins what happened if Lewisville did not pass their portion of the contract, r Nelson replied that unless all parties signed the contract by June 16, 1991, the process would start over. Council Member Ayer stated that he understood that one of the major advantages of the City's participating in the project, was tied to the fact that there would be long-range raw water requirements and at this point, it was not clear where that would come from. Entering into this contract and if the interbasin transfer permit was approved, it would give the City t City of Denton city council Minutes May 7, 1991 Page 9 i a potential of obtaining a significant amount of raw water from the Sulphur River basin, would that be the single most important reason for entering into the contract. Nelson replied yes because Denton may not need water now but it needed to know where it will get the water in the future. Council Member Alexander expressed a concern that the council had received a sufficient amount of legal advice before it took action on the contract. He asked the City Attorney if she felt the City's bond attorney needed to look at the contract again. ' Debra Drayovitch, City Attorneys replied that this was a very important contract and thit a number of lawyers had looked at it. She would welcome the city's bond counsel looking at the contract again as there had been changes since he had last 'seen it. Council Member Alexander asked what would happen tabled to the next Council meeting in order toallow ttheiCity's bond attorney to review the contract, t 1',01son replied that if the vote were taken two weeks from now t., ire probably would not be a problem, If the legal review wt t lengthy, there ,night be a problem with the timing of the J try."afer permit etc, y t Mayor Pro Tem Boyd stated that he was not in agreement holding the contract. He felt it was an important matter which had been studied in great detail, 5 The following ordinance was consideredt i A'O, 91«~070 AN ORDINANCE OF THE CITY OF DENTON AUTHORI2ING THE ' MAYOR TO EXECMIE AN AGREI'MENT BETWENN THE CITY OF DENTON, AND THE CITY OF HIGHLAND VILLAGE, THE CITY OF LEWISVILLE AND THE DENTON COUNTY FRESH WATER `SUPPLY DISTRICT NO, 1 RELATING TO THE ACQUISITION OF SURVACE WATER FROM THE COOPER RESERVOIRS AUTHORIZING THE ' EXPENDITURE OF FUNDS AS PROVIDED IN SAID AGREEMENT1 AND PROVIDING AN LPFECTIVE DATE, Hoyd motioned, Gorton seconded to adopt the ordinance, On roll Moto►" Trent "aye," Alexander "aye►" Hopkins "nays" Gorton aye► Ayer *aye, Boyd aye," and Mayor Castleberry "aye,• Motion carried with a 6-1 vote. i City of Denton city council minutes May 7, 1991 Page 10 The agenda Addendum item was considered. i ! 1, Ordinances 1t ( A. The Council considered adoption of an ordinance ` authorizing settlement of litigation pending against the City, Kelsoe v. City. The following ordinance was considered: 1 NO. 91-073 AN ORDINANCE OF THE CITY OF DENTON, TEXAS$ A-PPROVING A COMPROMISE SETTLEMENT RELEASE AND DISMISSAL OF ALL PENDING AND FUTURE CLAIMS FOR PENDING LITIGA31ION .i BETWEEN THE CITY OF DENTON AND JOHN DEVIN KELSOE, FT ALI AND DECLARING AN EFFECTIVE DATE. On r6ll Boyd motioned, Ayer seconded to adopt the ordinance, vote, Trent "aye," Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye," Boyd ".aye," and Mayor Castleberry "aye.* $ . Motion carried unanimously. The Council returned to the regular agenda order. 4 D. The council considered adoption of an ordinance , amending Ordinance No, 91-021 to provide for certain ` requirements for ex-officio members to the Downtown Development I Advisory Etoard. ' The following ordinance was considered NO. 91-071 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF t DEN7:ON1 AMENDING SECTION 2-78 OF THE CODE OF ~ ORDINANCES OF THE CITY OF DENTON) PROVIDING FOR THE CHANGES IN THE RESIDENCY REQUIREMENTS OF THE DOWNTOWN DEVELOPMENT, ADVISORY BOARD{ APPOINTING MEMBERS TO THE BOARDI AND PROVIDING AN EFFECTIVE DATE. Boyd motioned, Gorton seconded to adopt the ordinance, on roll k vote, Trent "aye," Alexander "aye," Hopkins 'aye," Gorton `aye," Ayer "a,ye," Boyd "aye," and Mayor Castleberry "aye." Motion carried unanimously, 1. t+ oaf h 4 s 1 1 inn City of Denton City Council Minutes May 7, 1991 Page 11 E. The Council considered adoption of an ordinance Texasi ' adopting and enacting a new Code for the City of Denton, providing for the repeal of certain ordinances not included therein; providing for the maintenance of fees previously 4 established, providing for a p(nalty for the violation thereon all rovions a fine of up to $2,000 for violationsof public chhealthsiani that govern fire safety, zoning, sanitation, including dumping of refuse and not tetx1ceed nnne r$500 of for all other violations and providing f ' amending such code. ( Debra Drayoviteb, City Attorney, stated that the boolte Council was receiving represented the completion of the City's contract a to recodify the number of laws the City Council had passCOdever i the years, The recndification had reduced the existing The proposed ; l 1 200 pages and eliminated obsolete ordinances. ordinance would adap(i the Code as the new Code of Ordinances 4 for the City of Denton and would repeal all other existing ordinances. The following ordinance wa-' oonsidered: ' 1 NO. 91-072 AN ORDINANCE ADOPTING AND ENACTING A NEW CODE FOR THE CITY OF DENTON, TEXAS; PROVIDING FOR THE REPEAL OF CERTAIN OkDINANCES NOT INCLUDED `HERBIN; PROVIDING FOR THE MAINTENANCE of FEES PREVIOUSLY ESTABLISHEDI r PROVIDING A PENALTY FOR THE VIOLATION THEFRFOF ALL A SUCH OF VIOLATIONS FOR U 2 00 NOT EXCEEDING PROVISIONS THAT GOVERN FIRE SAFETY, ZONING, OR PUBLIC ~ HEALTH AND SANITATION, INCLUDING DUMPING OF REFUSE AND A FINE NOT EXCEEDING $500 FOR ALL OTHER VIOLATIONS OF THE CODE; PROVIDING FOR THE MANNER Or AMENDING SUCH CO AN EFFECTIVE DATES r DE; AND PROVIDING , Trent motioned, Alexander seconded to adopt the ordinance. On roll vote, Trent "aye," Alexander "aye," Hopkins "aye," Gorton j "ayej" Ayer 'aye," Boyd "aye," and Mayor Castleberry "aye." At t: Motion carried unanimously, Item 13 was considered 13. Thw following action was taken on official items considered }P during the Work Session Executive Session: u E y Sy~e•. f ijRt 2YlY~ . City of Denton City Council minutes may 7, 1991 Page 12 A. Hopkins motioned, Gorton seconded to appoint Mike Hates and Sharon Jeffries as ex-officio members of the Downtown Advisory Hoard, on roll voter Trent aye," Alexander an 'aye,' i` Boyd aye, Mayor " and " Gorton aye, Afar. "aye,* I; Hopkins "aye," Castleberry "aye." Motion carried unanimously. F. The Council conoidered adoption of an ordinance f canvassing the returns and declaring the results of the regular municipal election held in the City of Denton on May 4, 1991, 1 E The following ordinance was considered: ~ N0, 92~07A ' AN ORDINANCE CANVASSING THE RETURNS AND DECLARING THE RESULTS OF. THE, REGULAR MUNICIPAL ELECTION HELD IN THE CITY OF DENTON ON MAY 4, 1991. Gorton motioned, Alexander seconded to adopt the ordinance._ On roll vote, Trent "aye," Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and, Mayor Castleberry "aye." Motion carried unanimously. Oath of office administered to newly elected Council members. Jennifer Walters, City Secretary, administered the oath of office to the newly elected Council Members Mark Chew, Margaret 8mitht Harold Perry and Jane Hopkins. a. Election of a Mayor Pro Tempore. The ftyor opened the floor for nominations, Alexander motioned, Perry seconded to nominate Mane Hopkins for Mayor Pro Tempore. t Hearing no other nominations, the Mayor closed the floor to i nominations. On roll vote, Trent "aye," Alexander "aye," Hopkins "aye," Smith "aye," perry "aye," Chew "aye," and Mayor Castleberry s "aye." Motion carried unanimously. The Council considered approval of a resolution of appreciation for Bob Gorton. ;j The following resolution was considered: Y t`` 1 " ~;svw.f1 I City of Denton City Council Minutes may 7, 1991 Page 13 ! .NO. R91-026 RESOLUTION OF APPRECIATION FOR BOB GORTON I Chew motioned, Alexander seconded to approve the resolution. I On roll vote, Trent "aye," Alexander 'aye,* Hopkinm "aye," Smith "aye," Perry," Chew "aye," and Mayor Castleberry "aye," 11 Motion carried unanimously. 10. The Council considered approval of a resolution of, appreciation for Hugh Ayer. The following resolution was considered; NO. R91-027 { RESOLUTION OF APPRECIATION FOR HUGH AYER € Perry motioned, Chew seconded to approve the resolution. On j roll vote, Trent "aye," Alexander "aye," -Hopkins "aye," Smith "aye," Perry "aye," Chew "ayes" and Mayor Castleberry "aye," Motion carried unanimously 1 11. The Council considered approval of a resolution of appreciation for Randall Boyd. The following resolution was considered; NO. R91-028 RESOLUTION OF APPRECIATION FOR RANDALL BOYD Chew motioned, Alexander seconded to approve the resolution, On roll vote, Trent "dye," Alexander *aye,' Hopkins "aye," Smith "aye," Perry "aye," Chew "aye," arl Mayor Castleberry "aye," Motion carried unanimously. 1?.. Miscellaneous matters from the City Manager. Lloyd Harrell, City Manager, presented the following ite~msc A. Frank Robbins, Executive Director for Plannln , i stated that the City had been selected to participate in HUp s j. Affordable Housing 11rogram. He was seeking Counci.'a approval to move forward with a letter of acceptance, Council Member Hopkino asked for a clarification of 'what the council could do at this particular meeting. j `A, i .nstac a City of Denton City council minutes may 71 1991 page 14 Drayovitch stated that the Council could not take City Attorney a vote and could not express a consensus regarding a she felt the original resolution 1 listed on the Council agenda. the Mayor j already approved by council authorized to sign such a letter. B. Report of meeting with EPA Officials etint with Harrell stated that the mayor hosted a me This the chamber from { three officials the Environmental Protection Ayresntative meeting was also attended by representatives from Sep of commerce, thc Ciayic Development Boardf from >aewis urose Of various the Ara s office, the t of Denton. The p p A officials } staff members from the hhaveidirect dialog with the gpsemi meeting was to try to the state their -final who would be sanding r Act.. recommendation as to thuhbareaarunder Of thee new ~Cl~anc~un ies be s in the Dallas-fort Wor There was a recommendation from the state that ou non-taint area t singled out for inclusion Thor etcou ties tweremD llas,, in ntte resaedT to tithe , Uallas-Fort Worth Area. device which Collin and Denton. Two major concerns were exp I EPA Officials (1) the location of the monit r n which web felt was in the southeast Oorner of Demo Denton Country but rather did not measure pollution coming the Dallas^E o l pawedt onrpenton and JI oollution being blown from nd (2) i non^tttainment ? the major disadvantage whim, would be l n the-it he metroplex if they Were singled out for Denton County classification while the other five count in the were suggested j area remained offi(,ialsia(1) Three alternatives to separate mobile t4 of to the EPA n problems sandT place ngDenton Coucaty in a i non-claseificati.on ara# classification ataticnary source mobile sources and ` non--attainment lassionarion for unclassified for stationary sources, (3) consider the nine on w1lich county metroplex area in aunties t Onn equalc ground cars Harrelill'a positions it ready would put ail of the c had their impression was that the officials al on three left how to and rejected options one and two' Opti the non attainment draw the boundarie. Thsy did indicate that they might expand s beyond four the number of countier3 in classification but not to the nine county region6 the Harrei,l reguestod Council deste~ioseVeral Ca nc>l u C. e on and Cgor the city council planning 5essi locations etc f ; Members to work with staff regCouncil Members Trent and i Session, Mayor Castleberry appointed Alexander* 4 . 4 r . City of Denton City Council Minutes May 7t 1991 Page 15 D. Harrell presented thanks to the retiring Council Members for all of their years of hard work on the Council, 19. New Business The following items of New Business were suggested by Council Members for future Council agendas: A. Council Member Alexander suggested a planning session for a reception for the retiring Council Members. 15. The Council did not meet in Executive Session during the Regular Session z with no further business, the meeting was adjourned at 9:05 p.m# s t j ~ j BOB CASTLEBERRYt MAYOR . j,. CITY OF DENTONt TEXAS CITY SECRETARY CITY OF DENTONO TEXAS .4 f 3390C ' 1, I ~ i i 4 : f f t (J it i CITY OF DENTON CITY COUNCIL MINUTES MAY 21, 1991, The Council convened into the Work Session at 5:15 P.M. in the Civil Defense Room. i PRESENT: Mayor Castleberry; Mayor Pro Tom Hopkins; Council Members Alexander, Chew, Perry, Smith and Trent, s ABSENT: None 1, The Council convened into Executive Session to discuss legal matters (considered action in re: Flow), real estate, and persornel/board appointments (considered appointments to the Citizons Traffic Safety Support Commission, the Zoning Ordinance Task Force, and the Public Utilities BOard.~ The Council received a report and held a discussion 2 regard::ng the Human Services committee preliminary budget recommendat,tons for the 1991-92 program year. E Dorothy Damico, Chair-Human services Committee, stated that last year funding cuts were done to three a encie i ordertto give money to Parents Anonymous. The t city and from other funding sources was not enough to keep the back and agency going. The money received bthath m neY y be ;givnot en used the Committee was requesting the three agencies it was originally taken from. Originally, the Human services Committee was seen by the Council as a very ? cost effective stay of providing human services t.o people who ) needed them as the City did not provide the entire service but dial contract with non-profit agencies which could provide the service. services from last year included child care, family protective services, social services, low cost housing and food. All of the agencies pursue money from other sources and Damico presented a handout indicating where and the amounts of This was funding additional funding these agencies received. which came into the community through theee Some agencies Cher funds outside source and were not City dollars. were matching funds and some were two for one matching funds. Damico stated the three years ago, the Committee did a needs assessment survey in the city. Tho number one problem At that time, 1 identified was access to affordable health care. the City was not able to discuss funding health care agencies due to a pending lawsuit. Those legal problems had been resolved and as the need still existed, it needed to be discussed. she felt it was not the total responsibility of the City for health care but it did need to assist, The City needed to do something to support the access to affordable health care for people who could not afford it. Two pgenoies recommended for funding dealt with this issue. Clinic dealt with health care and AIDenton was a h~alcUgelathe agency. The Committee also wanted to transportation issue. Last year Handihop and SPAN were moved out of the human services area and into a separate transportation category. The Committee felt that there would be F . a 4'A4'31i'F~ i City of Denton City Council Minutes May 21► 1991 Page 2 adequate public transportation for the elderly at that time. tha~ i human services committee was asking materialized and the That hsd eareturn d to the be j Handihop last year the Committee tation from their budget- Mayor Pro Tem Hopkins stated that t wanted the Council to remove transpor returned, could Damico wanted the Committee was asking to have it { explain that request. ! public transportation had not developed as Damica replied th ed it would. The Committee was anxious, to that portion of the transportation arett dealing the Committee hop 4 have back just such as Handihop. with rides for the elderly Manager, stated that there would bwith Lloyd Harrell► City which would deal strictly item separate budget transportation in the upcoming budget discussions, It would be ! M a stand alone budget. That would evolve next year as the City tation# £rom rural transportation to urban trampor , ! was moving In city rAavernment would have tracta fork public transportaronl8menan direct through SPAN making con there would be but only the S, l that transpo rrt tation budget, There would be allocation for the elderly and the handicapped at contract with an urban transportation prorams would no separate advisory and recommend back to Council ° how to f; transportation funding , allocate funding that Uamica replied that the committee was concerned ; for the elderly and handicapped did not have a ' transportation ' place in the budget. r mayor Pro Tem °p~nnsone elt~, area. that thethere tr waanCep~g toucan issues , was no need place f needed to remain uwasa an a area of consideration transportation budget and then That in another budget area. during budget cliseussions, which would be brought up was under: City Manager Harrell at funding that swsectionCl8m and community a community 50,000 #000 o ulation re~:eived funding from from Section, 9. rural ral ; over 50►0 p p federal 50,000 support under had transportation receiving fund due to the Cityrs 1980 aenaUS being 000. SPAN could directly apply for those Eurtids as it was a ,l non profit organization andiwnuldebe991n theuurbana~ edction 9 over 50,000 population r SPAN could irectly program. With the Section 9 prfcramGUnning a tcansportatio,n ral receive the fed ovetnments had to apply for the funds and then system. A city g appropriate agency. allocate those funds to the approY r City of Denton city council minutes May 21, 1991 page 3 Council Member Trent asked for the percentage of dollars which wa to administrative costs was used for direct support as opposed enci for the various ages. Damicn replied that she w She did know that pwithtFEMA, all of hose figures i together fwent h to C~ tyiutilitics or to landlords for rent, the money discussion E 3. The Council received a report and held a regarding: a. Conditioned Zoning b, sidewalk exceptions, and Force c, preliminary zoning Ordinance Task Recommendations stated that Frank Robbins, Executive Director for Planningr conditioned use zoning would attach special or more strict spelled out in the "straight zoning conditions which were not sp or rezoning district standards to an ordinance zoning uses which were The standards or condianbeingl conditionedes strict than thosee in the zoning district .straight zoning district" may b I shown as permitted for a It was felt that this disallowed with a conditioned rezoning. technique would become a common practice due to the flexibility it offered the regulatory process. I~ would exempt sidewalk f The proposed sidewalk amendment previous plat did s constructions in residential replete where the ; Force recommendations preliminary zoning Ordinance Task document, add included (1) create a user friendly" recisely regulatenthe character standards and narrow the list } the new standards would more p scales of development of development, (3) create new, less intense commercial and industrial districts with varying to enable specific, intensity, (4) adopt conditioned zoning site, (5) easy, fine tuning of development to the specific intensity sensitive, mired " develop performance standard based, district use districts that would anab pola more direct relationship between eompprahenaive pl standardsr (b) develop overlay standards for special places, such as around the airport, then central abusinessodistriot,l(7) Eorestsr and in between plains and ment hracessb relatio amend the PD article to enable he private d0velopnship (1) review d aheariwith tho ro cedur public c review r ecommondatproceisnsns ant; the p pro Planning and Inning and councii affecte ollandow ere and enable to standards or processes of the r and (2) make notice by mail their comments before changing }t zoning districts that they owned. s Oil Nil MN, owl City of Denton City Council Minutes May 21, 1991 Page 4 4, The Council received a report and held a discussion regarding a plan and replacement of word processing equipment. Lloyd Harrell, City Manager, stated that this issue had been in several budget discussions. The equipment was old and there j was some difficulty in obtaining replacement parts for the equipment, Until now, there was always a high cost associated with the replacement of the equipment and the decision to do so ` had been put off from year to year because of that. A proposal i ( was before Council to replace the word processing equipment in the City and keep the same yearly costs for maintenance and j other items, Gary Colli°a, Director-Information Services, stated that the City's equipment was about 15 years old. He detailed present equipment in various locations throughout the City. A l comparison of the current system versus the proposed system wag presented, The proposed system would contain 22 PC's, 10 laser printers, wordperfect, Harvard graphics, Ventura, office rt services, list processing and connectivity to the IBM mainframe, Collins stated that there were four bids in Y response to the City's request for proposal - Wang, BTTeoh, IBM and GTE. Only the two low bids from Wang and BTTectn were considered for comparison. Collins presented a comparison of office services available with the two systems. Staff was recommending the Wang proposal as it had more features than the other system. 3 Council Member Trent asked what was the recommendation of the Data Processing Board, Collins replied that the Board had a meeting scheduled but did not have a quorum. The two members of the Board present were briefed on the two systems and they indicated they were in i favor of the Wang proposal. 5. The Council was to have received a report and held a discussion regarding curbside recycling. ? This item was not considered during the work Session bu was considered under miscellaneous Matters from the City Manager, 6. The Council received a report and held a discussion regarding the updated City Council Budget Questionnaire. Lloyd Harrell, City Manager, stated that a questionnaire ha, been submitted to the three new council Membors and their answers had been included with the other rankings. Street construction and maintenance remained a priority. Demolition of substandard buildings moved up a bit in the rankings, Harrell indicated that there was a large gap between revenue estimates and baseline budget rec;-gists. Without a substantial ~ .t 4 } t City of Denton City Council Minutes May 21, 1991 Page 5; tax increase, it might be necessary to have a number of ; lay-offs and reduction in services. There would have to be a Lti minimum of a 20 tax increase due to the Freeport Amendment. Council would have to determine whore to go from that point. 7. The Council was to havepv.eceived a report and held a discussion regarding the 1991-92 budget requests from the City Attorney and Municipal. Judge. This item was not considered. The Council convened into the Regular Session at 7:00' p.m. in the Council Chambers. € PRESENT: Mayor Castleberry; Mayor Pro Tem Hopkins; Council I Members Alexander, Chewe Perry, Smith and Trent. ABSENT: None ? 1. Pledge of Allegiance ,f The Council and members of the audience recited the Pledge of Allegiance. 21 Presentation of Yard of the Mon►;h Awards Mayor Castleberry presented the awards to the followings s W. C. Herring Anna Laura Hansel ;z LarzAy Lee Arnett Mr. and Mrs. Curtis Erwin Sonic Drive-In Mayor Castleberry presented a proclamation to Rev. William C. F Crouch for William C. Crouch Appreciation Day. 3. The Council considered approval of the minutes of the Regular Session of April 16, 1991 and Lhe Special Call Session of April 23, 1991. Hopkins motioned, Alexander seconded to approve the minutes as presented. Motion carried unanimously with smith and Chew abstaining as they were not present for the meetings. 4. Citizen Reports A. The Council received a citizen report from Barbara Russell regarding the structure of the Chamber of Commerce and its relationship to the City of Denton. 1 4. { wa:arraL~., City of Denton City Council Minutes May 21, 1991 Page 6 Ms, Russell, Chairman-Board of Directors-Denton Chamber of Commerce, presented the make-up of the organization. The organization was founded in 1909 to protect, support and promote the local business community, It was primarily a ( volunteer organization with only three full-time staff who maintained a year-round program structure consisting of 16 standing committees, task forces and advisory boards, Currently there were over 850 different businesses and professionals on the membership rolls, The Chamber was r i governed by a 29 member Board of Directors elected by qnd from I within the membership. Of these 29 Directors, all presently owned and managed a local business as well as resided in the City of Denton. Standing committees were reviewed and approved annually by the Board y' of Directors based on what they - collectively perceived to be the current needs and issues. One of these standing committees was the Government Relations Committee, The Government Relations Committee primarily focused on issues which affected the local level which in most cases involved the activities of city government. All current j members were invited to participate on all of the standing committees of the Chamber. In the chamber's opinion, the Government Relations Committee served a very useful purpose in that it provided the City and the Chamber Board an ongoing 'pulse feel" of the diverse crosv section of individuals who r managed a business in Denton, special task forces miah4 be assigned for certain issues, The Board of Directors would take a formal position on some issues from time to time on behalf of the Chamber but that did not preclude individual members from i expressing their own personal viewfs. since 1975, the Chamber had contracted with the City to run a Convention and Visitors Bureau. The Chamber and City also had a joint office of economic development. The Chamber also appreciated the City's support of its Leadership Denton Program which was designed to identify and motivate local individuals who aspired to leadership positions in all levels of government as well as the local community organizations, The Board was proud of the partnership it had with the City B, The Council received a citizen report from Carole Harp regarding the closing of an casement and the unauthorized overuse of the property by the City of Denton. Ms, Harp stated that she and her husband would like to discuss the City's easement next to their home. There were four points she wanted to bring before Councils (1) it wan a health hazard t" with raw sewage seeping in the area, (2) it was dangerous t(J children, (3) itt was impeding the egress to the property, and (4) the width of the easement, She presented Council with a petition from area residents regarding the sewage line. i w City of Denton City Council Minutes I May 21, 1991 Page 7 C. The Council received a citizen report from Truman Harp regarding the closing of an easement and the unauthorized f overuse of the property by the city of Denton. I ! Mr. Harp indicated stated that the City had closed an easement next to his property and he could not get to the backside of his property. The City had used a 14'easement instead of the l 10' easement for thirty five years and then closed the easement. He had spoken with two staff people and they were not concerned with the overuse of the property. This was the third time he had been before the council asking for help with A' this issue. A driveway approach had been offered but,-it would have taken out too many trees and most of his front yard. 41 Mayer Pro Tem Hopkina stated that she would like this issue # scheduled for an executive session discussion or a work session t discussion item for review. Mayor Castleberry stated that Mr. Harp would be receiving a v reply to his question. 50 Public Hearings z A. The Council was to havo held a public hearing and ¢ considered adoption of an ordinance rezoning a 14,06 acre tract r of land from planned Development district to Agricultural IIII District on property located on the southeast corner, of Us, Hwy. 77 and Riney Road, north of Windsor Drive. 7.-91-003 (planning and zoning commission recommended approval). ; Mayor Castleberry indicated that this item had been pulled. City Manager Harrell stated that the item had been ) to a pGoblem with notification. pulled due I the property had not received One, property owner adjacent. to would be proper r notification. The ~tem presented. to Council at a later date. i I B. The Council held a public hearing and considered adoption of an ordinance rezoning a 16.5 acre tract of land i from Agricultural. District to Planned Development District on ) property located south of the intersection of Us Hwy. 380 and Mingo Road, east of Mockingbird Mane for the purpose of a regional distribution center for commercial air oonditioning ' and heating parts. 2-91-005 (planning and Zoning Commission recommended approval). The Mayor opened the. public hearing. F u l: j~y( 1 i (f} City of Denton City Council Minutes may 21, 1991 Page 8 Rick Salazar stated that he had founded the business in 1977. The business in Denton had evolved into a regional distribution center. The site had a buffer which would allow it to fit into a residential area. There were three phases expected for the expansion. The business employed 93 people with 45 employees in Denton. Council Member Trent asked for the value of the project. Salazar estimated the first phase of the project would coat approximately $1.8 million. No one spoke in opposition. 4 3 The Mayor closed the public hearing. t Frank Robbins, Executive Director for Planning, stated that the property was located within a low intensity area. He stated s, that althouSih low intensity areas were designed primarily' to protect and preserve residential uses, the Denton Development Plan had provisions for encouraging economic development projects by providing development, incentives. He felt that the project was a well planned development due to the layout of the property. Over 50% of the area would be left open. Some of 5 the neighbors to the west and 'mouth of the project had expressed concerns regarding the project and Mr. Salazar had met with them to address their concerns, ; a s The following ordinance was considered: , NO. 91-075 r AN ORDINANCE: OF THE CITY OF DENTON, TEXASt PROVIDING FOR A CHANGE; FRON AGRICULTURAL (A) TO PLANNED } DEVELOPMENT /PD) ZONING DISTRICT CLASSIFICATION AND USE DESIGNATION FOR ,1, i. 5 ACRES OF LAND LOCA'T'ED SOUTH OF THE INTERSECTION OF U.S, HIGHWAY 380 AND MINGO ROADI PROVIDING FOR APPROVAL OF A DETAILED PLAN; FOR r THE DISTRICTI PROVIDING FOR A PENALTY IN THE MAXIMUM AMOUNT OF $2,000 FOR VIOLATIONS THEREOFI AN PROVIDING # FOR AN EFFECTIVE DATE. i Trent motioned, Chew seconded to adopt the ordinance. On 'roll voter Trent "aye," Alexander "aye," Hopkins "aye," Smith "aver" ? Chew "aye," Perry "aye," and Mayor Castleberry "aye." Motion ; carried unanimously. i li I{ +SY I+fLfiBi/rI U City of Denton City Council Minutes May 21, 1991 Page 9 C. The Council held a public hearing and considered approval of a resolution authorizing the closing of portions of Woodland Street and Bell Avenue on May 24 and May 25, 1991. Linda Ratliff, Economic Development Coordinator, stated that ; Paramount Pictures had notified her late in the afternoon that there would be a change In shooting schedule, The new times would be from 7:00 p,m. on Thursday, May 23 until 12 midnight on Friday, May 24, 1991. Ratliff presented a barricade plan and indicated that off-duty police officers would be present the entire time the barricades were in place. The streets 1 needed to be closed as they were very narrow and parking was prohibited on one side of the street. The movio trucks did not want to damage the trees in the area with their large trucks and thus requested closing the streets so as to be able to park ' in the middle of the street and not damage the trees, The neighbors had been contacted three different times, A letter l was left at those homes the movie company was not able to contact. The company also left a flyer at each home notifying them of the public hearing tonight. The movie company would be returning to the neighborhood to inform the residents of the proposed time changes. Council Member Trent asked what would -happen if the weather turned bad and the movie company could not film on those days, Ratliff replied that the filming was being done inside and the weather would not be a factor, 'Ellen Sandalowski, Director - Irving Film Commission, stated that she had beer, contacted by the producers of the movie last ; January looking for a campus location to film the project, several university locations were discussed and the deoision to film in Denton was based on the fact that the University of North Texas welcomed them and offered tham the type of cooperation that they needed to do tho job. The production T company would send quite lot of money in the area which was I good for Denton's economy plus the fct that Denton would be receiving good publicity and image awareness, .y Council Member Trent asked for the number of homes in area which would be affected by the street closing. Ratliff replied there wer.a 46 homes. Ine was vacant and one was a church. Forty signatures had been obtained on the petitions in favor of closing the street.. No one had indicated any opposition to the dosing. The Mayor opened the public hearing. `s ;i a i, Z f ' ekSVbY City of Denton City 4„unci.l Minutes May 21, 1991 Page 10 No one spoke in favor. No one spoke in opposition. I The Mayor closed the public hearing. The following resolution was considered: NO. R91-029 A RFSOLUTION AUTHORIZING THE TEMPORARY CLOSING OF A PORTION OF BELL .AVENUE AND WOODLAND STREET ON MAY 24 and MAY 25, 1991. Hopkins motioned, chew seconded to approve the, resolution with the following changes: (1) the second parligraph would be f deleted, (2) the times and days would be 7:00 p.m. on May 23, E 1991 and extending to 12 midnight on May 24, 1991. On roll Vote, Trent 'aye," Alexander "aye," Hopkins "aye," Siuith "aye," w Chew "aye," Perry "aye," and Mayor Castleberry "aye." Motion i' i carried unanimously. D. The Council held a public hearing andconsidered adoption of an ordinance amending the general zoning ordinance i to allow accessory uses within opecified non-residential districts. (Planning and Zoning Commission recommended approval). t The Mayor opened the public hearing. No one spoke in favor. 3 No one spoke in opposition. The Mayor closed the public hearing. Frank Robbins, Executive Director for Planning, stated that the ! proposed ordinance would amend the definition of accessory use to include "customarily incidental to the principal use and located on the same lot or tract and within the same zoning district as the principal use." The Council had directed staff to expedite conditioned use and incidential mixed use provisions due to a zoning case hoard in February. The 1 accessory use could not exceed 20% o2 the gross floor area of a building or buildings service the principal use, The following ordinance was considered: t t : T t City of Denton City Council Minutes MaY 21r 1991 Page 11 N0. 91-076 TEXASr AMENDING AN ORDINANCE'S OF THE CITY OF DENTON, DINANCNCEES T RESIDE ALLOW APPENDIX g-ZONTNG OF WTHE ITHIN CODE SPECTFYED THE MAXIMUM j ACCESSORY UROVIUINGT FOR A PENALTY IN THEREOF; AN s 'TSj DISTRI( $2100 0.00 FOR VIOLATIONS AMOUNT OF PROVIDING FOR AN EFFECTIVE DATE. On v t the ordinance. aver Smith Alexander seconded Nay "opt " chew motioned, " aye, * Alexander t + Malg NoChewT"aYer" Perry "dyer" and MayoC Castleberry- "aYe, `I Motion carried unanimously. and considered council held a public hearinpevelopment code E, The the Denton Planning and dinance amending 3 , adoption of an or qui y tion to sidewalk rerements. t i by adding an excep approval), r Zoning Commission recommended ; The Mayor opened the public hearing. would like to know the Turner stated that he he was in favor or Mitchell exceptions so that he could determine if opposition of the ordinance. Director i stated that at for Plannng, ; t~ Frank Robbins, Executive be equi site which was replateu w~~1at didtnot require a sidewalk. a sidewalk it the preceding ! that he was in oppositio the to C that Mitchell 'Turner stated that were needed' in ; al in the City. The roposal. He felt sidewalks and p sidewalks ided safety and inesS Sidewalks prov suggested mot's walking Denton Development Plan were needed to d0 90" City needed as many sidewalks t ri an one sidewalk wer Conn ctreto i that Marion Hamiltouhe stated that if the as possible. install sidewalks to ; area, then others might wak. but 1 u original side needed sidewalks b ear old subdivision Council Member Trent stated that the City ye sidewalk n walk in the area. " questioned puet si a would have theoo wherta and go no vhere- where that on That Partieulz4k sidewalk W4Ul a short siidewalk on a block Hamilton replied that if there were The City should that others might build into that sidewalk i encourage people to put in sidewalks. The Mayor closed the public hearing. i } nuaxr~ f City of Denton City Council Minutes May 21, 1991 Page 12 i City Manager Harrell stated that efforts made by both the Land Use Planning Committee and the Der..on Development Plan had been successful in the area of sidewalks. The subdivision regulations had been amended to require sidewalks on both sides r of the streets as property was subdivided, The City had been using C.P money to build sidewalks on major streets. f Mayor Pro Tem Hopkins stated she was in favor of the ordinance as having one lot in the middle of a block required to build a sidewalk did not make sense. The following ordinance was considered: NO. 91-077 AN ORDINANCE OF THE CI'T'Y OF DENTON, TEXAS, AMENDING 1 THE DENTON DEVELOPMENT CODE BY ADDING AN EXCEPTION TO 4. SIDEWALK. REQUIREMENTS= PROVIDING FOR A PENALTY IN THE AMOUNT OF $500 FOR VIOLATIONS THEREOF; AND PROVIDING { FOR AN EFFECTIVE DATE. Hopkins motioned, Smith seconded to adopt the ordinance. On roll vote, Trent "aye," Alexander "nay," HopkinA "aye," Smith ; "aye," Chew "nay," Perry "nay,', and mayor Castleberry "aye," Motion carried with a 4-3 vote, F, The 0ouncil held a public hearing and considered adoption of an ordinance amending the general zoning ordinance by adding a new Article 10A to provide for conditioned zoning. (Planning and Zoning commission recommended approval). Frank Robbins, Executive Director of Planning, stated that the conditioned use or<linanae would allow the Planning and zoning commission to recommend and the Council to add conditions, The I conditions could include limiting uses or adding conditions or other standards which might be more strict or in addition` to the standards that applied to that district's standards. It did not allow any less strict standards. The Mayor opened the public hearing. No one spoke at the public hearing, The Mayor closed the public hearing. The following ordinance wa,a considered: 3 i ( i } J City of Denton city council minutes May 21, 1991 Page 13 NO. 91-078 j AN ORDINANCE OF THE CITY OF DENTON, TEXAS, AMENDING I APPENDIX - H ZONING OF THE CODE OF ORDINANCES BY ADDING A NEW ARTICLE 10A TO PROVIDE FOR CONDITIONED ZONING; PROVIDING FOR A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY IN THE AMOUNT OF $2,000 FOR VIOLATIONS / OF CONDITIONS OR RESTRICTIONS IMPOSED; AND PROVIDING r FOR AN EFFECTIVE DATE. Alexander motioned, Hopkins seconded to adopt the ordinance. On toll Vote, Trent "a "ye," Alexander "aye," Hopkins "dye," 3 Smith "aye," Chew "aye, Perry "aye," and Mayor 0astleberry "aye." Motion carried unanimously. I 6. Consent Agenda Council Member Trent asked that Item 6.A.3. be pulled for special consideration. ' Hopkins motioned, Chew seconded to approve the Consent Agenda - f with the exception of 6.A.3. Motion carried unanimously. A. Bids and Purchase Orders: 1. Bid #1248 - Water Treatment Chemicals { 2. Bid 01242 - Disposal of PCB Equipment and Debris (The Public Utilities Board recommended approval.) 4. P.O. # 13623 - Maintenance Agreement with j IBM - Mainframe computer Hardware 5. P.O. # 13622 - IBM - System Software I 6. Bid #1251 - Remodel Denton Public Library 1 B. Tax Refunds ' 1. Considered approval of a tax refund for Cedar Ridge Properties $3,012,69 2. Considered approval of a tax rofund for t beneficial Standard Life Insurance Company ! $961.37 Consent Agenda Item 6.A.3. was considered, i s w T_ . l I'~'F5eey3FA i v City of Denton city council minutes May 2;;, 1991 Page 14 h Council Member Trent stated that his question at the Work Session regacding the Data Processing Advisory Board recommendation had not been answered to his satisfaction. City Manager Harrell stated that the project had been evaluated not only by Gary Collins and his staff but the Executive Staff had received the same detailed presentation. A meeting was I called by the Data Processing Advisory Board to brief them on the proposal and receive feedback to present to Council. # Unfortunately, only two of the five members met for the meeting, Lacking a quorum, the two members who were present were briefed. Both of those members expressed concurrence with the staff's evaluation of the proposal and recommended that ' the city proceed. In staff's opinion, the proposal had been i , through a fairly detailed review at the staff level and by two of the members of the Data Processing Board including the { Chairman, Council Member Trent stated that was two out of the five members. City Manager Harrell replied that was correct. Council Member Trent stated that he had a concern as there was an advisory board that was in place to do this type of evaluation and provide feedback to the council and yet there was not a quorum which looked at the proposal. He understood staff had looked at the proposal but that was what the Boards and Commissions of the City were for. He wanted to know why ' the Data Processing Board could not give the Council their full recommendation. Council Member Chew stated that the members had an opportunity to attend the meeting, The Council perhaps needed to look at why the other members were not present and not question the two members who were present. Council Member Trent stated that he would feel better about the recommendation if the Council had the recommendation of the full Data Processing Advisory Board. Council Member Chew asked if a motion was in order. Jim Kuykendall, Chair-Data Processing Advisory Board, stated- 1 that the Board met last Monday. Two members were out of town and a third did not attend the meeting. There was little notice when the meeting would be hold. The Council could have the entire Board meet and discuss the proposal if the council desired, The two members present did review the proposal at ` great length. The staff recommendation was very, very sound. He told Council that if the entire Board would meet, the entire Board would unanimously approve the recommendation, He was surprised to learn that the City was finally considering k v;, M17 14 7 ti City of Denton City council minutes may 21, 1991 Page 15 i i replacing the Wang Word Processing system which was 13 years old and which the Board had discussed in previous meetings as to when was t ` he City going to do something before the system crashed and could not be fixed, ' Mayor Pro Tem Hopkins stated that she remembered previous reports and recommendations from the Board that the City replace the system as soon as possible, she felt it was a cost effective way to proceed and receive a lot for the system. ' Kuykendall replied that it was very cost effective. Mayor Pro rem Hopkins asked for the time frame for. replacing the system. Collins replied within the next two months. Chew motioned, Alexander seconded to approve Item 6.A.3. Council Member Trent stated that the issue as to whether the equipment was needed or not was not the ;question he was concerned with. The issue was why, if the Council had a committee, why that committee was not functioning. Kuykendall'a had indicated that Lhere was a very short notice regarding the , meeting a Kuykenda.il replied that the meeting was called quickly so that it could be presented to Council as quickly as ..ossible. Council Member Perry asked if Kuykendall felt the { recommendation represented the consensus of the Advisory Board, Kuykendall replied definately. He could not imagine any of the members having any problems with the proposal at all. It was a very sound proposal. Council_ Member Trent stated that he was not contesting that. He was co,,teuting the fact that the Council did not have the input of the Committee and that Kuykendall was speaking for the other three members of the committee who were not at the meeting, Kuykendall replied that he felt very comfortable doing that. s Council Member Trent asked why the meeting was so rushed that an agenda could not be gotten to the members, f Xuykendall repli,sd he imagined that the bids had been received and that staff was trying to get it before Council as soon as possible in order to get the process started. t r I::?!+8!31 ~ B$ 4 City of oeuton city council Minutes may 21, 1991 Page 16 Council Member Chew called the question. Council Member Tr.enttarted. that There were committees tand boabds was concerned precident was being s in place and yet the Council was notlooking to them for the } kind of advice that they were put in place for. Kuykendall replied that to his knowledge, this was the only time that the Board did not have a quorum to act on issues and to make their recommendations known to the Council. He knew this was an important issue and volunteered to come and speak I to council. ? on roll vote for Consent Agenda Item 6,A.3 Chew T aye," "Perry 1 Alexander "aye," Hopkins aye, Smith aye, k "aye," and Mayor Castleberry "aye." Motion carried with a 6-1 r vote. t A. Bids and Purchase Orders: - Word Processing Upgrade 3. RE'P 111202 -Wang 7, ordinances i A. The Council considered adoption of an ordinance s accepting competitive bids and providing for the award of contracts for the purchase of materials, equipment, supplies or services. {6.A.1. - Bid #1248, 6.A.2. - Bid #1242, 6,A.6 - Bid I #1251) The following ordinance was considered: ~ i NO. 91-079 AN ORDINANCE; ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALSXpENDITURE N SJ PROVIDING FOR THE E CE. ~ SUPPLIES OR SCRVI OF FUNDS THEREFOREs AND PROVIDSNG FOR AN EFFECTIVE DATE. Hopkins motioned, Chew seconded to adopt the ordinance. On roll vote, Trent "aye/" Alexander "aye," Hopkins "aye," Smi"h "ayej" Chew "aye," Perry "aye," and mayor Castleberry y Motion parried unanimously. B. The Council considered adoption of an ordinapoe { providing for the expenditure of funds for purchases of ; materials or equipment which are available from one source In accordance with the provisions of stato law exempting suoh purchases from rec~uitements of competitive bids. {6.x.4. ; P.O. 1113623, 6.A.5. - P.O. #13622} Sa Y } r City of Denton City Council Minutes May 21, 1991 Page 17 ordinance was consi.aeered: The following NO. 91-080 CNFUARE AN ORDINANCE PROVIDING FOR THE tQUjpMENT E WO FOR PURCHASES OF MATERIALS OR , AVAILABLE FROM ONLY ONE SOURCE IN ACCORDANCE WITH THE j PROVISIONS OF OF ACOtdPETITIVEP~BIDSI ANDPUPROVIDI GRAN REQUIREMENTS EFFECTIVE DATE. } Hopkins motioned, Alexander seconded to adopt the ok sdi"ance+ Trent "ayer" Alexander "aye," Hopkinl On roll vote, " perry "aye," and Mayor CastleberrY Smith "ayer" Chew "aye, ;k "aye," Motion carried unanimously. i C. The Council consider ldandiawardingn aocontract a competitive sealed proposaequipment, supplies, or 4 materials, for accepting the purchase of services. (6.A.3. - RFP #1202) r ii The following ordinance was considered: t NO. 91-081 ORDINANCE; ACCEPTING A COMPETITIVE SEALED PROPOSAL ) AN i AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, / OR SERVICES) PROVIDING FOR THE EQUIPMENT, SUPPLIES AND PROVIDING FOR AN EXPENDITURE OF FUNDS THEREFORE; j EFFECTIVE DATE On Hopkins seconded to t. ?pt the ordinance'•Smith Chew motionedr + Alexander "aye," Hopkins "ayer""aye." roll vote, Trent "nayr "a e " and Mayor Castleberry "aye, " Chew "ayer Perry Y ► ; Motion carried with a 6-1 vote. ; The Council considered adoption of an ordinance 7 established fees authorized to the saving I)e 4 D' providing for Of of collected pursuant to the haode t o of sOrdin ec of ofe thet5ha11 of Denton, Texas) providing t Secretary. maintained on file in the office of the City ordinance was 4 Debra Drayovitch, City Attorney, stated that the o a cost saving measure. The old Code of Or o£nageges cwhenever new the. various fees that required The o dinancetnow indicated hot City from time to time by the establichanged.shed r fee those fees we by were ton as that fee were adopted by the Council. and was no Council. As 9 Secretary, kept on file in the office of the City the fees need to change the ordinance book. The new Code book left our would ordeinance were t midnightd on May 31r all of the fthe' ordUnless inance the indicated in 1991. t f E demon City council minutes city o 1991 may age 18 p o The following ordinance was cnsidered: ~t N0. 91-0$2 E5TABLISHED NG OF THE TO TILE CODE 1 PURSUANT ` AN ORDINANCE PROT~DIBEG COLLECTED SxEXA57 PROVIDING FE E5 AUTHORIZED OF ORDINANCES OF THE CITY OF DENN ROVID ON ING; FILE IN FOR AN TH+T A SCHEDULE OF FEES SHALL AND P PR VI THE OFFICE OF THE CITY SECRETARY? dFFECTIVE DATE. pp roll adopt the ordinance. " e " t perry seconded to " Hop stkinslebe"rraYy er~aYe~,th Nation Chew motio: ede 1 0 Alexander "ayer vote,Tr,ent Perry " e ° and Mayor Ca 7 ■ aY l Chew aYe$ sly ordinance carried unanimou. duption of an The Council considered 8, oweE don ands the of Utilities to execute cCPustomers who Director. aut customer electrical horizing s to reduce bills Board credits on utility ilities electric utility The Public Ut and authorizing contracts ( . execute such r roval.) stated that for ecommended app for Utilities, elt;c.trical load Bob Nelson, Executive Mere itY had a voluntary last three years, lathe commercial/industrial the ould for the City s er tha '^Gkw who W reduction program reduce much load &s customers. Anyone who had a loaddays#9 dinance would Any the City's peak This voluntarily on aid $l8 per kw, encourage would be paid per kw in order to participate i possible► rease the amount a commerto $24 cial/industrial Customers to for the in, i s additional larg contract was slgg 12 per kw An alternative which would pay $ ,m, rogram. strict whi unti 3100 p Di d e P & 10 in th Independeqent School to shed Purpose of Denton enton would not r wire the cuato wa$ implemented. to The reduce the o aif on those days that the Prgram By ao doe's the sYstem load a voluntary load reduction program w reduced the r ower. f rom TMPA were Be Utility a peak demand and pthe costs during ak was Improved interrupt more Customers factor Denton could summer loads than could other nsideredes. prTheovfolided lowing Ordinance was N0. 91-083 G THE 'DIRECTOR OF UlT35 OR TOMSRS TO N S IZ Y C H AUT t TILIT AN ORDINANCE EXECUTE CONTRACTS WITH ELECTRIC UHO EXECUTE SUCH EDUCE ELEC`SRICAL POWERCUDEMANDI STO ERSAU wORIZING CREDITS ON R UTILITY BILLS FOIL CONTRACTS! AND PROVIDE AN 'dFFECtIVE DATE ,Y r V City of Denton city council minutes may 21, 1991 t Page 19 the Chew motioned, Perry seconded to adopt ordinance. `texas r cities uncil Member Trent asked what otheties in the north ! area provided such contracts. needed to do Nelson replied that only Garland and Greenville wi ! this. Garland had one large industrial £irm it worked th and 1 Greenville had a smaller program. t ` Alexander "aye," Hopkins "ayer^ { On roil voter Trent "ae perry ^ayer" and Mayor Castleberry pp Smith "aye," Chew *aye," "aye," Motion carried unanim0usly• i h The Council took a short recesso fte Council member Chew was not present ar the recess. [resolutions ' 8' roval of a resolution A. The Council considered app for the the Texas Library c,ssoci~t ion request Board ti ve Budget ! supporting 53.1000 to 01 x Leyiala nt 1 addition o f $ Developme program ~ recommendar.ion f t the Maintenance-of-Ef fort year t1992S93, to Statewide mee Library Services aConst t for the fiscal y 4 4,9 million in Library Board Requiement rction prActrvT1 le I funding. (The Library A onatrucfio ~ l recommended approval.) 510000 cut from x Library Dir40tore stated that the $ Joella Orr, a ro riation due to the Legislative the Texas State Library pp p re for the ore FiscallYear 1992/93, had ogram not s budget Board's ,eoomme.ndamtent pr Statewide Library Develop the maintenance-of~-e££ort to meet services spd The State must do so 4.9 million in library requirement to Preserve $ ! construction Act Title I funding which were federal funds. The following r.esoll,ttion was considereds { No. R91^030 TING THE TEXAS LIBRARX A RESOLUTION SJPQOEt 00 TO 1 ASSOCIATION'S REQUEST FOR THE ADDITION OF $51,000 f LACIVE' BUDGET BOARD RECOMMENDATIpN FOR ,THE LEGIS STATEWIDE I,Yg1rARX DEVEMENT PROGRAM FOR THE FISCAL NTV ORT YEAR 1992-93r TO MEET THE NMIL SONNANIN^OP-ELIFFBRARY p I2E4UYR.EMENT pRgSEEtVI $4.9 FUNDINGt AND I SERVICES AND CGNSTRUCTIONNG ACT TITLE PROVIDING AN EFF&CTIVE DATE. {,An ~y`i4 I srssrs i City of Denton City Council Minutes May 21, 1991 Page 20 Perry motioned, Alexander seconded to approve the resolution. 3 On roll vote, Trent "aye," Alexander "ayeHopkins "aye," ! Smith "aye," Perry "aye," and mayor Castleberry "aye." Motion carried unanimously. 1 B. The Council considered approval of a resolution authorizing the City Manager to sign and submit to the Department of Housing and Urban Development a Final Statement M1. of Objectives and Projected Use of Funds. Lloyd Harrell, City Manager, stated that this item would implement the recommendations by the Community Development Block Grant Committee. 111 Il• The following resolution was Ionsidered: ` NO. R)1-031 I I. A RESOLUTION BY THE CITY OF DENTON, TEXAS, AUTHORIZING THE CITY MANAGER TO SIGN AND SUBMIT TO THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT A FINAL STATEMENT OF OBJECTIVES AND PROJECTED USE OF FUNDS WITH APPROPRIATE CERTIFICATIONS, AS AUTHORIZED AND REQUIRED BY THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974, AS j AMENDED= AND PROVIDING FOR AN EFFECTIVE DATE. Hopkins motioned, Smith seconded to approve the resolution. On roll vote, Trent "a e," Alexander "aye," Hopkins "aye," Smith s "aye,* Perry "aye, and Mayon Castleberry "aye." Motion I carried unanimously. Council Member Chew returned to the meeting. C. The Council considered approval of a resolution appointing a member to the Upper Trinity Regional Water Board i of Directors, i City Manager Harrell stated that by action the Council took two i weeks ago concerning participating membership in the Upper Trinity Regional Water Board, Council had the right to have a permanent member appointed to the board of Directors of that body. Although this was a Council appointment,' staff was recommending Bob Nelson as he was originally involved in the development of the Upper Trinity Regional Water Diatrict and was very knowledgable of the issues. The following resolution was considered: NO. R91-032 A RESOLUTION APPOINTING A MEMBER TO THE BOARD OF DIRECTORS OF THE UPPER TRINITY REGIONAL WATER DISTRICT; AND PROVIDING AN EFFECTIVE DATE. City of Denton City Council MInutes May 21, 1991 Page 21 Chew motioned, Perry seconded to approve the resolution with Bob Nelson being appointed to the Board. On roll vote, Trent "aye," Alexander "aye," Hopkins "aye," Smith "aye," Chew "aye Perry "aye," and mayor Castleberry "aye." Motion carried unanimously, D, The council considered approval of a resolution changing the regular City Council meeting of June 18, 1991 to j June 25, 1991, The following resolution was considered: NO, R91-033 A RESOLUTION CHANGING THE REGULAR CITY COUNC,CL MEETING OF JUNE 180 1991 TO JUNE 250 1991, Chew motioned, Alexander seconded to approva the resolution as several council Members would be attending the APPA Conference, and one other would be out of town. On roll vote, Trent "aye,' Alexander "aye," Hopkins "aye," Smith "aye," Chew "aye," Perry "aye," and Mayor Castleberry "aye," Motion carried unanimously. 9. The council considered an appointment of a voting delegate to the North Central Texas Council of Governments. Chew motioned, Hopkins seconded to appoint Jim Alexander as i t` voting delegate to the North Central Texas Council of -4 Governments. On roll vote, Trent "aye," Alexander "aye," Hopkins "aye," Smith "aye," Chew "aye," Perry "aye," and Mayor p k Castleberry "aye." Motion carried unanimously. } J 100 The Council considered a motion to appoint Council ti Members to work with staff, County Commissioners Court and the public to define new voting districts. Frank Robbins, Executive Director for Planning, stated that at the direction of Council in March, staff worked with a Council appointed committee to develop a proposal for splitting county precincts into smaller blocks so as to provide greater flexibility in drawing voting district boundaries along precinct lines. The County indicated that splitting of county precincts would result in higher costs to the County. It was s useful that the City's voting district boundaries be, consistent with the county precinct lines, The issue as to how important and whose responsibility it was to ensure the the City's voting district boundaries coincide with county precinct lines had been forward to the Legal Department. In early April, City and County officials met, and the City was advioed to move forward with county precinct splitting. On April 21, the council's committee delivered its recommendations. council had not made a w i { t City of Denton City Council Minutes May 21, 1991 Page 22 j decision on county precinct splitting, nor delivered an adopted plan to any county official. Robbins reminded council. that a redistricting plan could wait for a short time as single member representatives would not be up for reelection until 1993, Council Member Chew stated that he did not feel the Council would want to proceed with this matter until the County decided r whether or not it wanted to work with the City. He felt that any way the city went with redistricting, some County precincts j would be split. 5 Mayor Castleberry asked if there was any urgency at this time. 1 Robbins replied no that single member districts were not up j until 1993. j Council Member Alexander urged that it be done before the 1993 election. j Mayor Pro Tem Hopkins stated that decisions needed to be made. z She felt the Council needed to move on a Charter election. The issue needed to be dealt with. 4 Chew motioned, Alexander seconded to table the item, On roll + vote, Trent "aye," Alexander "aye," Hopkins "aye," Smith "aye," Chew "aye," Perry "aye," t+.nd Mayor Castleberry "aye," Motion carried unanimously. 11. The Council considered approval of a request from the Cable Television Advisory Board recommending the televising of City council meetings. 1 Bill Angelo, Director Community Services, stated that the Cable t Advisory Board recommended that the Council televise future 4 meetings in order to educate and inform the citizenry in the most prudent and economic manner. Given the potential of recurring operational and maintenance coats associated with the televising of Council meetings, staff recommended the issue be considered in conjunction with the 1991-92 budget process. r Sammons had agreed to clear channel 25 for the broadcasting of the meetings until a City channel was available sometime in 19930 Sammons had also agreed to install two Video modulators which would send the signal from the Council Chambers to Sammons and would receive the signal from Sammons in the j Council Chambers. Sammons had two space units which it had uIreed to provide but was unsure if the units worked, The City would have to purchase a camera and associated equipment at the cI)st of approximately $12,500. The money to fund this purchase could be spent from the $600000 grant that was given to the City by Sammons for use regarding the City channel as the equipment would be used once the channel was in place, Staff had been working with the university of North Texas for the actual camera operation to be done by students. The University t s I ? can1sas City of Denton City Council Minutes May 21, 1991 Page 23 felt that these students should be compensated for their work and they would not offer college credit for the work except for perhaps an extra credit arrangement. Council Member Chew asked about special lighting. eCd, only one set of ~ i Angelo replied that with the proposed cam portable lights would have to be purchased. Council Member o have Chcontinued glare hin wthei r neyes nand task d uthat Members t the lighting situation be reviewed. { F Council Member Perry stated that he was not in favor of having students run the cameras. The Council was the governing body of the City of Denton a He felt wanted t portrayed needed the to obe 5 effective way possible. j given to the planning of the televising. ``EI Angelo stated that h develop proposal a mowas the re formal least program nifvCouncil and that staff could i desired. ! Alexander motioned, Chew seconded to table the item until staff i Could develop other alternatives for levels of roll qualit votend Trent proposal be studied in a work session, O r "aye," Chew "aye t i "aye," Alexander "aye," Hopkins "aye," Smith Perry "aye," and Mayor Castleberry "aye," Motion carried unanimously. { 12, Miscellaneous matters from the City Manager. Lloyd Harrell, City Manager, requested the Council return to I Work Session Item M5 for consideration. f' 5. The Council received a report and held a discussion regarding curbside recycling. i Bill Angelo, Director of Community Services, stated that the residential division began curbside collection of tin, aluminum, glass, newspaper, and plastic on November. ?,-1990, in an area consisting of 904 west of Sherman Drive. It wassantidcipatedtthat ntherehwould pbe a 308 participation rate and a landfill volume reduction of 9138. It was expected that the data provided from the program would answer the question relative to public assessibility► r participation rate, volume of recyclablest the type of s recyclables, the manpower requirements, equipment requirements, etc. Angelo presented a summary of collectables which indicated that newspaper was the highest poundage received in a weight category while the most cubic yards received was plastics. A survey was mailed to each participant in an attempt to assess satisfaction with the program as it was currently being provided, and to gain insight into possible H City o£ Denton City Council Minutes May 21, 1991 Page 24 pn the survey s ht be made. Responses. ~ containers were the most 5av~ored# improvements that mig two weeks, indicated that stackable for Ghe Program and 61.98 frequency of service was ins to pay every ro ram. F those responding were willing satisfied with the P q of those who responded were Vewas 758. The response rate on the survey was like Eor Castleberry asked what the market 1 1 Mayor recyclables. For example, in 1988# i I{ Angelo replied the market was poor. u the ; for $35 per ton and the a icon and the City had i Paper was going oing to $lo p rices were materials. Now paper was 9 Glass and plastic P deliver the materials. seemed to be remaining ~i'. ` dropping while aluminum and tin stant. The Public UtilitiersojeC rd Stawas afelt hatoatrhaps con the P 4 recommendation regarbeng a more comprehensive look there needed to E1 alternatives. re aring for City Manager Harrell stated that s~taefqueation eof whether the major budget issuer rp ram to the entire { Council as a be included Plus city should expand the sis would ins p g community. Cost analY the Eirst pilot plus move to ahotthe alternative of contin ~r ga third option of discontinuing; part of the city. the cogeneration ro ram. A citizen's Comm, reoove y unite the red ureeracuss such items as a resourc and recycling for. the fut option, landfill operations, action was taken on items discussed in 1 13. The following the work session Executive Session: seconded to direct the Hopkins motioned, Perry legal documents A, to prepare the necessary City Attorney + •aYer+ Hopkins regarding the Auburn Snn/T~entS+ayer Alexanderquent hotel tax yeven~es Smi~h s ayer0 chow +aye#° Perry +aYe#+ and Mayor Castleberry *aye.+ Motion carried unanimously. 1 14. New Business a item was suggested by a Council Member for The following future agenda: Alexander requested o sibility iof A, Council Member ro ram and the p the After t:hehprogz mion site p g expanding } City of Denton City Council Minutes May 21 1991 ! Page 2~ I 15. The Council did not meet in Executive Session during t the Regular Session. a with no further business, the meeting was adjourned. v 3 BOB CASTLEBERRYt MAYOR CITY OF DENTONO TEXAS JENNIFER WALTERS ~r CITY SECRETARY CITY OF DENTON, TEXAS i 3392C ~r r ~ + r 1 I k I % j i i + ' F t 4 Mau* ,~Ml DATEt 46/04/91 .'V F CITY COUNCIL REppAT FORMAT ~•IV . t as , Mayor and Members of the city council V TO., t Lloyd V. Harrell, City Manager FROM (~l MEDICAL PART ADDITTON t, SUBJECTt PRELIMINARY PLAT OF THE BONNIE BRAE r LOT lr BLOCK A RECOMMi roval at its The Planning knd zoning Commission recommended APP 05/22/91 meeting. SUMMARY: Driver andimmediately The site of 5.165 acres aouths of niverSityacent approximately 600 feet in center. south of an exiattng shop P hopping centOre 1 nd The proposed use is medical offices a relied businesses. of &tely public improvements include ag r,,ie%tension7offthe seWerClineeto an on-site detention p ? 1 sidewalk, the intersection of Stanley and Emery Streets, and one fire hydrant. BA C_ KdNOUN11 sanitary sewer, 4 i city services and facilities, including Water, gag* sanitary sewere telephone, electrical, and solid waste, are aailabe o> p The plat conforms to the minimum requirements of the Denton R Subdivision and Land Development Regulations. The site on The tract was zoned for office use on February 5, 1991. the -north iezcned Genera ultural, The as rbjeand the area to the 1wost kind ct land is ourrently vacl nt'a i south is zoned Agrc PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED, Several city departments. g 9 0 FISCAL, ,IM CTI base of Denton* to the tax i u u- s ~vA. Bonnie Brae Medical Park Addition June 4f 1991 Page 2 Respect ly subm t ed: i i loYd V. Harrell Prepared by% City Manager 1 I C .rte G. OWffi Yosti ASL$-__ ' i Urban Planner j Wrno d . o b nar z CP Bxecutive Director Planning and DeVelopment r, j r, 0 1, 1 i 19D9o F t ATTACRMENT 1 t a } General Development Plan NORTH , I E 1 ow o ; Aow, o" UMi Mew u ! r ~ ~ V'41 v I „r. YnwYY *"ft ft* WwMY C 1 ~YY M Y / Ou lv~►Ap1vMrM /Ft SCALM NQNX DATFA SA7191 MUM", LIMA F ATTACHMENT 2 Bonnie Brae Medical Park NORTH r~ 0in 1 ( p~ r NWY, 3B0 _ 3 UNIVERSITY OR, wEST ew. - a 1l~Cw~~eSi HE' a f tD . ~@! w zone a ta'SEHt z I.IN0EN[~C s z ° LI L F- qp ~ J~ o 4 ~ tow -n 'g~W w SEMI • A PN1K SCRIATUR t~ • SCRIATURE U Hai ST P~ N T liY t W,_ OAK W. OAK a ~ FLILj m SI'l.G :pp a z HAp1.QTT F E N09 ~tY.~q~ t~ r DEPARTMENT PAAIR SC" NONE DATM snyne t s t 1 F P ATTACHMENT3 ' Bennie Brae Medical Park NORTH • 1 E r I E + wa ' t+F YNIJ[N9ll fON IIW0f191~.p E ni+rr~ GN1K1 B. l01 2 Lai r J lONFb OR 1 ~ t~ <q++' '1Y rile V Y30,40' _ rnrta ~ n r.rr.r c J _ ! oil r put( 1 I It, ~ \ I + _ I I ~ ~rr l t \ \ \ \ 1 LOT 1 X0 A tLL I I { R \ \ 1 1111I a \ \ \ I I r?. v24C CRE'{9 I I X11 \ 1 1 11 ) I I I I I j 1 y { ~ I 1 . is Kai I. 1~'. jr i'l 1 ~oN~o 0 f 1 1,_ I I r 1 I I I I f'°,°°~I 1 / I +M1lM 1 O M[ 0 A rry «.+r .nr r-~- ,ASS woo" oAn Preliminary Plat SCAM 111ONE DATES WL7/!1 ak91kAN ATTACHMENT 4 MINUTES Planning and Inning Commission May 22, 1991 DRAFT Present: Roy Appleton III, Jim Engelbrecht, Ivan Glasscock, Judd Holt, William Kamman, and Fran Morgan t Absent EUI ne Brock i Present from Staff: Owen Yost, Urban Planner; Frank Robbins, I Executive Director for Planning and Development) Joe 1 Thompson, Airport Manager: Bob Tickner, Parks and Recreation; John McGrane, Finance; Janet. .Simpson, Parks and Recreaticnj Joella Orr, Library; Ernie Tullos, Electric Utilities; Steve Brinkman, Parks and Recreation; Glenn Gary, Water/Wastewater; Bill Angelo, Community services; Howard Martin, Utilities; Jerry ll Clark, City Engineer; Mark McDaniels, Finance; Bob Nelson, Utilities; and Olivia Carson, Secretary Vice-chairman Holt called the meeting to order. j~ Work session t i I. Discussion of Capital Improvement Plan It. Hear a citizen's report from Gay Racina concerning the E construction of Loop 289, Regular Session i I, consider the minutes of the regular meeting of April 24, 1991. i f it was moved by Mr. Appleton, seconded by Mr. Kamman, and unanimously carried (6-0) to approve the minutes of the regular meeting of April 24, 1991. It, Consider recommending approval of a preliminary plat of 1I' 5,165 acres for the Bonnie Brae Medical Park, trot 1, Block A, 1 Staff Report: Mr. Yost stated that the sitA is 5 165 a on Bonnie Brae approximately 600 feet south of ttniverotyeg Drive and immediately south of an existing shopping center. Medical offices and related businesses are proposed. City services and facilities are planned for or available, The I plat conforms to the minimum requirements of the Denton Subdivision and Land Development Regulations and the Development Review Committee recommends approval, i i Motion was made by Mr. Glasscock to recommend approval of the preliminary plat of the Bonnie Brae Medical Park, Lot 11 j Block At seconded by Mr. Engelbrecht, and unanimously carried (6.,.0). f 3 kT Fwal j CITY COUNCIL REPORT FORMAT x p0; Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager E r , SUBJECT: Approval of an automatic tax refund to Air Denton f RECOMMENDATION: he Tax Department has received a Supplument from the Denton Central Appraisal Distric The Tax Te hnicrom iantrecommendsraGrefund,ofAthe ! of the Property y T T ~ E tax amount paid by Air Denton for 1989. SUMMARY: `-~ap~er 31.11 o: the Texas Property Tax Code requires the approval of gg the governing body of the taxing unit for refunds in excess of $ 500.00. Air Denton is due a refund in the ttmount of $ $41.05 because of a value 6 change on their account # 84749. BACKGROUND: ` Air Denton paid their 198taxes DistrictlSupplementeexempted the i641'05. F Later, a Denton Central Appraisal property, because they are a fixed-base operator performing their services t under contra t f ~h e its D PROGRAMS DEOPART~ENTS Q~ GRO~S The Tax Department and the tax account of Air 17entdn will be affected. FISCAL 1~1PACT: f t $ 641.05 a RESPE ULLY SU TTED: 7 City MAnager rel i Prepared by. ame Vic Sctineidor Title Tax Technician Approved: Name Har J erson Title Tr u r 2633C/3 I l F 1 i i 1989 SUPPLEMENT TOt DENTON CITY DATEt 10/05/90 FROMi DENTON CENTRAL APPRAISAL DISTRICT t PO BOX 2816 DENTON TX 76202-2816 OMNERr ACCOUNT# 88474 AIR DENTON W4-.a X,-®7tL3 C/O TONY RILEY & JIM HUlrF LEGAL DESCRIPTIONi RT 1 MUNICIPAL AIRPORT AOP70A NN NEILL: DENTON TX 76201 TRACT 2 (xHP ONLY) PREVIOUS V Ei, C30ARECTED VALUE IMPR HS , IHPR HS i LAND H8 LAND HS r IHPR NH8 t 103,680 IMPR NHS a 103rr 6$0 LAND NHS LAND VMS ~ { AG MKT i AG MKT a F . AG USR AG USA i ; PERSONAL U~ PERSONAL EXEMPT r EXEMPT i 103,68EV° TAXABLE r 1030680 TAXABLE -0- LOSS, 103,680 IMP SPTBr E2 L 8P INITIATED BY i RD APPROVED BYE ee R REASON i EXEMPT PROPERTY PER 25 07(b)3(A) AIRPORT E r. f,r r'4 v 9 e 15 90300733 1990 THRU : 890300748 1989 Q ~~A~, j p~~ E 9/ ~p TAU TRIM" E A WDATE TAN pA18 TAX Tr iBl t YE R> Appttpp+(( ActoI~MT M Tt MAME 8904 tt pppp~~pppp~ 9y0p w~l RR ETI~` i ess oppp .:sDSD 4 19p~ .00 4 ACC4IMT TOTAL 4• e9W 8903Q073A i9 MAIA~~R; ~ e ETAI ♦:a! r4811MN8M 1J34 4:1- yp a 1 E y~ `S pp .00 %'~Ct01MfT T~ ' i1 AAA t{~ ~E ,%:1! rIrNIINMIM 12129 %:A5- 96: i .0 1/1:68 TO"" 1J95 141: tat. tat• "Tcca~rr r tat $ AR g; MA S 181 68 1- :88 1/31 IRaM: J F r4rArArw '95 'ttClAfT T „~300TA i9 1 ~ pppp t i9 YA eERNO~1# JAR rlMMMMMM~ 4122 :88 '"ACt01MR TOTAL :J1 mwu :28 Boa 89 NT; A 1f:2A rMNIMAN t/12 11:2F it'tt01NR T 14 12/29 tt. 41:7 YA4NIrMM 14. ~p ~p { pp pry lie ~ 890]po~At 19 i i AA A 17- :QO 'tow TDiAL 41: u f u . A 44• MO. i nil I A A Si~: hall' oil ' A # pp M ~~pp tll~eearr pp~~ :00 Y :UO :00 e~ 4S 9Q ii OFON WON . VANiMMINM A Y11 COT ~ ~ ~"A1~~~ t €i€A~~A~ ttra :bo.8B- .86 , gp4Q0013 19$9 %0300749 1990 THRUr. 8 1 xhvjx i, 2651L-1/3689 N0. AND AWARDING A CONTRACT i COMPETITIVE BIDS OR SERVICES; ACCEPTING EQUIPriNNT, SOl'PLIES PP.OVIDING AND AN ORDINANCE yANCE FUNDS itiLREFORE; FOR PURCHASE OF MATERIALS, m.~, YROVI A DIFFF.CTIVE DATE PENDITURE OF' r FOR hr eceived and tabulated the City has solicited, r materials, equip necessary the procedures 0f WHEREAS, the Vin achasce ofcordance competitive bids for supplies or services with went, ordinances; and has sCar.e law and City designated employee the WHEREAS, the Cit hanager oz' aei described bids are o materials, equipment, supplies or ecommended 'that tl1osssubmitted therefor; and reviewed and r the responsible bid' £or { test et for services as shown in the d Prop purchase cil has provided in the urch Buasedof the WHEREAS, the City Coun to be used for the ropriation of funds plies or services approved and accepted the aPP equipment, materials, THEREFORE, herein; NOW, THE COUNCIL OF TKE CITY Of DENTON HEREBY ORDAINS numbered the fola shown in the SECTION went, supplitems ies, or service1 purchasing a e~iaategtuiPnumberedOifice of the City, s are bidsr on file ned thereto, assi "Bid Proposals" to i theh bid nu Cher lowest respc.isible bids Agent filed according roved as being hereby accepted and aPP for such items: p,MOUtdT BID ITEM VENDOR i N0. N. L~f B~Et I 11y1 A11`_` vY b~ I pxhibiC 9 i Davis Co'pCYete p!hibit C ZA B,C,D ~.n~.ke Ci ids Concrete p:hi i C Di- 12, ~ SCevens , 1'L- ___52~_ 3-lU r 4 j i i t 4 raval o f t'he above That by tt}e acceptance and City accepts the offer II. khe city and a8rees to SECTION red ds numbere .terns of the submthe bid ior such items in lies nCit'ieE~ persons submitting equipment) supp or services Of the p khe materials, standards qua i purchase terms, gspecificaCions, accordance with the the laid InviGations, Bid and for the specified sums contained in Proposals, and related documents. ersons submitting; That ahGUld the City and p wish `to , I SECTION III- a.Cems and of the submitted raids of the approve an accepted written agreement as. a thA City Manager enter into a Lormal of the bids, execute j tance, aPProval~, and tativenis hereby authorized Co that accep resenative provided conditions, or his designated rep hel:eto shall be attached terms sums contained the written contract which C the written contract is in uantitie e andspeh~ G specified roved and specifications, standards, 4 documents herein app in the Bid Proposal and related bid the above ~ accepted. provAl of the acceptance and aCity Council hereby S CTION IV. That by the io am, unG and ere Gems xp the sub~mftfundbthereior in the t a written nu bids or Pur authorizes mb tile r© uan th phe iC aupproved s accordance pursuant thereto as authorized herein. eiieative i contract made P ordinance shall become 1 That this V. SECTION passage and elpProval. immediate y upon its pass 4991. day of PASSED AND APPROVED this Bo cA6TLliSI 1yt '14AYOR i ATTEST i IfEK 4 ALTERS, CI 'Y 5L( TAV'y jr A!"pROVED AS TO, UGAL DEl4?,A ADAMI I)RAYOVITCR, C4ITY ATTORNEY PALL TWO r~zx t om 5 , r . i 1 EXHIBIT A M BID # 1252 I Txz ~ pm A CRTNT MCPM% LIVE AM pFgIMATc i ~ 5-23-91 opf21 AA t WWR rt I M D=Rimct4 1 A I SACK CEt2'r ;3,49 I ; ; 2.3~ 4 p I BULK TO PLMT i ` I as a 5 c I x aCBST17 i' I ; _ stn 4 2 A I rj Fmi N/g SACrc ttEADYM COt>✓ i g I i BILK w m tux CQ CM I NIB C I 300 PSI 4.5 E1DY 4 IJ/B II KIX CCNCM I I D ( 3000 PSY W/FLY ASH FAY N/S II I MDC CC4rwm I TMO 71W I MAIL SHAD I H/B I I N/B I I SACK AN5M i E MM 5 SACK BASE) I I E i 3 i BAOT. ILL Sara i J/B 4 ; PTT SA1 D i w14.86 IB.it I 5 I r4:a sArm i { I 6 I CLt 1iE,TE AG0)ifTAIE I $10,36 I I Uijm 3/4" I ' i I I ~t0.36 1 i f 3/801 W.,A4 3 I I $(t.£~5 f R I TYPE A GttAbE 1 FLEV;w 4 I 9 I C im gm r~6-26 ` $8,36 ~ ! I 1 ( I t0 I SC4ii ED MID N/9 r ~ I I + I DLLTVE.*4' AS N= Fmk'+1 +i'Yx Kira ,n t~ i 1 I URIBIT B BID b 1252 I 1 1 4 1 I BID D UlCa, =CWW't LI r 1 ~av:s O~rCRIfE f AM AMPIMM CPC1 na I I a I rrfri o cRlpczar I; VMMOR I i A i SACK CF2If $3.55 I. $48,00 I I a E muc To ?u w I I ~us.oD I c 1 BW TO amn7 I I F l 2 A 5 SACX READY I'a OC c EM I I VA,00 I ! s I 1 SACK pm Mix MOM! $32,00 I I C I 300 PSI 4.5 WZY 11 $43,00 1 ~ I m CCN MIE E I 11 D I 3000 M w/n3 AS11 MW f I $42.00 I j I tmc cxa ! f 1 1 , TRICK TVC I Ivy Um I 1 SIA>;1, LOAD I E 0 SACK ADJU MCIVP I' $3.0 I Fmq 5 SACK BASE) E' 3 J 8AWTU, WO i $5,00 I l 4 I Pn SMID 1 },P6 5 I Pr Y1 MID c6,54 i I 6 1 CCi R l3 AlJaMVi I $9.54 1 CWS 3/4" I ; II , I 7 ( (A CRFTi; P!`+ RMATG E ! :j9 54 I I 3/01 mpel I e k I II ~ 8 VPE A GRADE. 1 aZMAF I I $7.64 { i I -20 11 x.54 9 f eman tim o6 I I II I 1 ~ DELIVFiiY I I 1 DAY i i I will 1 u N 3 .i:HkXJ L i i MIarx C BID it 1252 I I BID D CEDIF]df i OC CFS EI L C i LAKE CTTIF.'S I aim t ORMA1E i caac~c,r 1 I 5~3-91 CPG'J DA DOR 7I ~I I I i I 53.95 1 ~ ' , 1 A I °ARf CE + 1 o1.30 I B I 2ULK TO PLANE 01.30 C I WLK TO JC155iTG i 1 1 $44.00 2 A i 5 SACK RFADY Iff% rel 531,60 1 B I 1 SACK ]ifADY tic CaxRl+3.00 C I 300 PSI 4.5 Rc"ADl' W I I h1D( cam i II D I 3GG'0 PST W/FLY A-91 READY I y42.00 ax mocr I o I I TRI uK TIM 1 o All i i sdAa1. iAE+D $3 .10 I I SACK ADJUS'R"GTS 1 ( F" !5 SACK BASE) I , II I~, SkID 3 4 i PIT VO i 1 T.C0 i 5 1M WD ' ~t3.25 it G I CCACi IG AM=TE I $11.00 I CLASS 3/4" j I j 1 1i CCZICF6sTC )00A2 A ,z I !1/B i ~ Y~1 i 3/811 DaN I R ~ TYPE A GRADE 1 El!".~~ I I/B I r 9 I Ct1 im ME 116-2o i aim I~ I 11/» I I 10 ;Rm SOD 1 f II ' DCS.IVFStL 1 AS MI) 1 i i j i fi i t ti i 1 i MISIT 1) i SID 8 1252 i { 1 ETG Lit- I CABY SI-M-S BID D CFSfFNTs =CII , A14D AWRMATE I I CPF21 DA 5-23-91 I i. rm nE`cR?7 nc" I VMR I rt I ~ I , I 1 A { SACS CatErTf I y/8 { s ; > To "rr I N/s c WLX Tp JCDSITE M!8 I i E I ! k I I 2 A I 5 SACK WZY 1c( m,, I r1/e I ( 1 = FVX KC( CC1aCM I r~ g I C I 300 PSI 4.5 READY I N/8 I l I 14V mom D f 3000 PSI WFLY A5i FEVJY i 11/8 4 { S4Iif-CP& i rl/B I It MICK I T.7m NIB l I 3401; LAAD { sactc =USiior1 I r1~a 1 I i E FMII 5 SACK BA a) I I I 1 3 DACK1! nL W9 I r3'°5 ` 4 PIT Sun) I x7.90 i j I { { I' 5 5ArD II 2r> ? 6 1 CCr1Ci=' pOCIi TE I fi.64 I CLASS 3/4" I I { f 7 I 3/811 hGGfifl/IOA[[ I' $8.M E 8 1YPS A GPADF 1 i 57.20 I I i 9 I CRUSTM sTa-8 d6- { " ?5 10 I SCREO'M WD DELNF]a( I I DAY It I { 1 £i 4 3 , DATE: JUNE 4, 1991 , : E~ CITY_COUt~C;L_~$PQ$T d T0; Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager y SUBJECT: BID #1191 - FLEET VEHICLES $FQQ~(~Ip~$QgTTQ~(: We recommend purchase order 013890 to Kal1 Klement Ford be approved in the amount of $11,397.81 plus air conditioning cost of $660.82. Total price is $12,058.63. This purohase order is for the purchase of a 3/4 { ton pickup oeb/ohassis to replace a similar unit. The ; existing unit is a 1;85 model with over 150,000 miles and no longer economical to maintain. The body on the existing E truck will be transferred to the new unit. ; The price is from Bid 01191 Item 4 awarded by council at a 2 i previous meeting. Karl Klement Ford has agreed to hold the i price firm for the purchase of this vehicle. UA91 $QUED: Tabulation sheet, i' P~Qf~$flt1~~_PFtPB.gTM~flT_QS_Q$QliP~_flEF1<41~P, Animal Control and 1 14otovpool operations. 1 PI$SeBS~_Ti?Pfl4T~ This unit is a motorpool replacement and will be funded from motorpool funds for replacement vehicles account # 720-004"0020-8707, $14,277.30 has been paid into ' Motorpool for replacement of unit 6526, leaving a balance of $2,218.67• j Respe fully su tted: GII Llo V. Harrell-- Y City Manager A,proved: Tom D. Shaw, C.P,M. Title: Purchasing Agent TS/jh 162.DOC . 1491 I ~ I BID I I FLEET VEHICLES I DILL UTTER I KARiFbBDMENT ' BID NAME I FORD , I I I OPEN DATE JANUARY 81 1991 I i I I I ACCOUNT b ----I- -'yEp1DOR -I I # ~-QTY-~- - y ITEM- DESCRIPTION - VENDOR I'--- I I $159410.75 t 4 DOOR SEDAN N/B 1 I 1 I MINI VAN I $121622-75 ; $12,799 96 1 2 I I I $9,242.75 $8,799.41 II 2 I 1/2 TON PICKUP I 3 I I I $685.00 $660,82 t AIA CONDI'PTONINQ ADD 397,81 4 i 1 I 3/4 TON CAB CHASSIS i $11,414.00 S $11+430.97 I 5 II 5 1 TON CAS CHASSIS i $13,417.00 I $13, ` $685.00 i $660.82 I I AIR CONDITIONER ADD 5 90 DAYS 45 DAYS i 4 DELIVERY #ALT 04 _ NO RESPONSES% I j $11,696,48 ' I f DAVE KRAUSE DODOS I DENTON COUNTY MOTOR; I NORTH TEXAS AUTOPLEX I i 1 I I I I I { I i I I I I I I I t s { 7 f DATE; June 41 1991 F ~ Q~TY_C0f3LCIL_$$?Q$T TO: Mayor and Members of the City Council ~ 111 FROMI Lloyd V. Harrell, City Manager SUBJECT: BID #1252- CEMENT, CONCRETE, LII4E AND AGGREGATE QECQ~j~~$DAfIQt{I We recommend this bid be awarded by line item as follows: zT ltS YUM jUrIL s 1 A. Sack Cement TXI 3.49 sk B. Bulk to plant Davis Concrete 48.00 to C. Bulk to Sobsite Davis Concrete 48,00 to 2 A. 5 sack ready mix Lake Cities 44.00 oy concrete 8. 1 saok ready mix- Lake Cities 31.60 oy concrete C. 3000 psi 4.5 ready Lake Cities 43.00 ay j mix concrete D. 3000 psi W/fly ash Lake Cities 42.00 oy ready mix uonorete 3 Baokfill sand Cary Stevens 3.95 oy 4 Pit sand Cary Stevens 7.90 to 5 Mfg sand Gary Stevens 7.25 to 6 Concrete aggregate Cary Stevens 8.64 'to Class A 3/4++ 7 Concrete aggregate Cary Stevens 8.84 to 3/8" down 8 Type A grade 1 Flox- Gary Stevens 7.20 to base 9 Crushed stone #6-20 Oary Stevens 7.25 to 10, Screened sand Cary Stevens 4.95 oy j.UMjlAgli This bid was for materials to be used by City of Denton field service divisions. There was a tie in price for item 2 A, C and D, 5 saok ready mix concrete, between Lake Cities Concrete and Davis concrete) but the sack i adjustment of $3.10 + or - from 5 saok base price makea Lake Cities the lowest bidder for all ready mix concrete also Davis concrete bid $60.00 fee for holding a truck over an hour. Item 3-10 were bid all or none by Gary Stevens trucking making him the over all low bidder for those items oor,bined. This would save the city an estimated $16,000.00 by not aoaepting next low bid individual itemu, !}}y_ F J ~ Iq Lam' j Ya ~ LA 49 E - - - - AI Fa _ - E 8 ~ 8 o o m Fo. r FJ 5~ N MI s ~h I. 1 1 Vle F ~SrsJ I , Z BM n 125? I ! I I I I I I I I I I I I I I i BU) n GTIMfr, axc1E11:, LBO I VIUAN I IME MIT ; I uf. I OARM, I Nf crIM IDAVfs 00NOtta I GATTY MM9 I IMAIioC cce. I AI1D rMMiA1F I f CCmCRF'IF I I E Mil Da 5 23-ry1 I I I I i I I # t7 I f9T11 DFLr,Riynm I w7wR I VF7IDOR I VMR I VRWR I V1" I mm" I vrmm I VF cm # f f I i I I I I # 1 A I SACK C -fgrf I 11/13 I 43.95 I $3.119 1 N/B I N/B I x13.55 1 N/9 I II/B I B I DULK To Prnrf ! NIB I 451.30 1 152.30 1 N/D I 1x11.30 1 {118.00 1 N/D I N/B 1 c I [xa3t 7'0 amsif : I N/B I "t5i.30 1 1€5.80 I N/B I y54.30 I '".00 I RM I 1141 1 I I I 1 I I 1 I I ! I I I I I I j 2 A 1 5 MCI; RIMY IUX o011CREMI We I JA4.0o I NM I N/e I N/B E $44,00 I RM I N/B J B I I SACK RFADY HOI M Cf?FWl NIB 1 $31.60 I NIB I NM I If/8 1 $32.00 1 N/B I 11/B i c I Soo psi 4.5 WADY i H/B I X13.00 I NIB I N/B I N/S 1 $43.00 1 NIB I N/B I I r1rX cacR ! I I I I I I I I' I D 1 3000 PSI IUF1.Y kql WADY I N/B 1 142.00 1 N/B I N/B I N/B I $42.00 I N/B I N/B I ~ I ICI azx~reF:r>; ! I I I I I I I I 1 TRi1CK TM I # 0 I NIB 1 NIB 1 NIB (i6o oven 1 HR. I Jim I N/B I +I I ;MAIL LM 1 I 0 I NIB I N/B I I1/8 I 0 I NAB I I!/B I { 1 SACK AMSIMM I E $3.10 1 NIB I N/B I N/B I $3.00 1 N/B I N/B I FRQ4 5 SACK PAO I 1 I I I I i I l 1 I ! I I I I I I I f 3 1 MOTUI. MIA) t NIB NM I N/B 1 $5.80 1 INS I $55.00 1 43.95 1 $1.44 I I I f I I 1 I I I , 4 1 PJT WID I N/B I $11.00 1 $10.86 I N/B I 11/8 1 $6.86 1 $7,90 1 21,'0 I 5 j WU MID I N/B I $6.25 1 48.11 1 N/B 1 11/8 1 $6.54 1 $7.25 1 $6.54 I 1 6 I CM TM AoOMIE I $12.27 I 111,00 1 $1o.36 1 N/B I NUB 1 $9.54 1 $8.64 1 $9.54 1 a" 3/4' I I ! I I 1 I I I I I I ! I I I I 1 I ! 7 1 r.(11r.W(1 AMMATE I $13.27 1 N/B I 110,36 1 MI I NIB I $9.54 1 to. N! 1 $9,511 1 E f 3/6~~ n01~rtt I I I I I I I E ( # I I I I I I I A I IYPI; A GRAM 1 F1JxtV1.`;F' I $10.77 1 II/13 1 36.66 1 11/8 1 II/13 I 47.64 1 $7.20 1 $7.79 1 9 1 CRIoom SME 06-m I $10.27 1 N/B I M, .36 1 N111 1 11/16 ` 1 sMVI I $7.25 1 16.54 I # I I I E I I ! 10 I SC1I1lMa) SAID I I N/B I N/B I 11/13 1 H/B 1 $9.86 1 $4,95 1 $7.44 ~ I 1 I I I I ! I I . I I I I I I D11.IVwl II 1 DAY I AS NDD I AS NEED EI 3-7 DAYS { i DAY II 1 {JAY II 1 DAY 1 1 a 2651L•-3/3689 i NO. i IDS AND R I PROVEMENTS;'GP~ FOR AN AN ORDINANCE RCCEPT NG POBILICI WORiC5B O AWARD OF CONT AND PROVIDING FOR AN t FOR THE EXPENDITURE OF FUNDS THEREFOR; EF'F'ECTIVE DATE. I solicited, received and tabulate the construction of public works f WHEREAS, the Ciforty has competitive bids procedures of state law and improvements in accordance with the City ordinances; and employee has Manager or a designated the WHEREAS, the City ublic works athe hconstructions of t[ bid sp oposals received anon able bids recommendedf lowest resp or improvements described onin the bid invitation, atis therefore; NOW, THEREFORE, and plans and specific I DENTON HEREBY ORDAINS CITY 0 THE . OF 'L THE COUNCI for Cho That the following coti petitive bids SECTION I. as described in the construct ono public works or improvei3nss nd specifications or, "Bid Invitations', "Bid Proposals" or 1 £id in the Office of the Gity's purchasing Agent filed according 1 are hereby accepted and to the bid numb ter assigned heretoi lowest responsible bids: approved as being A190UNT cONT~OR j BIDS BER • i ~n nrt _1259-- - - Car et 5e I That the acceptance and approval of the above SECTION 7L, ublic 1 compe~v~jTs shallinotthenbidtfor constructioneotesuchklp Ql i and the person submit g roved) until such corks or improvements herein accepted and app all requirements specified in the Noti.en person shall comply with I t i 1 SECTION II. That by the acceptance and approval of the above numbers items of the submitted bids, the City accepts the offer i of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards quantities and for the specified sums contained in the Bid Invitotions, Bid Proposals, and related documents, SECTIUN. III. That should the City and persons submitting approve an accepted items and of the submitted bids wish to i enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached' hereto; provided that the written contract is in accordance with the terms, conditions, S specifications, standards, quantities and specified sti:ms contained in the Bid Proposal and related bid documents herein approved and accepted. SECTION IV. That by the acceptance and approval of the above numb ere tems of the submitted bids the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein. SECTION V. That this ordinance shall become effective imme ate y upon its passage and approval. PASSED AND APPROVED this day of 1991. BOB CASTLEBERRY, MAYOR ATTEST: i I ' IE JENNIK JALTE , C 'CY SECRETARY I APPROVED AS TO LEGAL FORM: j DEBl1A. ADANI DRAYOVITCH, CITY ATTORNEY i) Y PAGE TWO f tl 1 DATE. June 4, 1991 I ~ITY_~4~.S3~SL_B~PQPT_ j Councll TUs Mayor and tlembers of the City Manager Lloyd V. Harrell, City FROM' 3 SUBJECT: BID 61259-FURNISH & INSTALL MODULAR CARPET s SYSTEM/LIBRARY $ECQCSLdPadRATT4 s We recosmmTnd tinsthadamountaofe$51~430e001ow bidder, Carpet Servioe , his bid is for moviOg furniture, removal of existing oarpet, floor prpara'ion insaltio of mo Thi 212Y 5 sqtuarleayanrds, oove base and a :z3Z~?MAgY s tlwaintenanoe } squares (approximeately ards) of replaoemen a a i tam will hav ten year f. 11 small amount (25 square squares. This modular oarpet Sys ! manufactures warranty. E 1~9,U;jQ.qjjps Tabulation sheet. Denton public 4T~ps i Pfl4Sagd,~S.~_..pLPABItlBUT.._43t$e~Library, Library, Citizen Utilizing F~.;YS~AL~.TthP.A~.Tt Bond fund 0436-033-0089-881"9101. Res tfully a,)bmittedt L kj~, Harrell City manager prep-red bys j_ Qny-- _ Denise Harpool j Names Titles Senior Buyer Approve-d~'' Name: -r Tom Shaw, C.P,M Titles Purchasing Agent I DH/lh 16O.DOG x BID P 1259 1 I 1 G 1 CARPET f CARPETS f NAME LIBRARY CARPET I TO 00 I SERVICES oPr;N 5-28-91 I I 1 I Iteml Desoription I Vendor I Vendor • ~ rl I I f I I 1 1 REI4OVE/INSTALL CARPET 1 $62,000.00 1 $48,769.00 1 1 I I I ' 2 I MOVING I $31000.00 ( $22125.00 I li I I E I , 3 I MAINTENANCE STOCK 1 $500,00 ( $536.00 f ' I I 1 ~ I I I . 1 I I 1 I TOTAL I $65,500,00 1 $510430.00 1 I I 1 _1 1 DELIVERY 1 30 DAYS 1 45 DAYS I I MFG. I NETWORK I NETWORK_ I { 1Ii ; i _ s 1 1 'j 1 ! E CITY COUNCIL RUPORT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: Street Closing Request for a Block Party for North Lakes Neighborhood Association, June 9 RECOMMENDATION: To temporarily close North Lake Trail, from Bowling Green 3treat to Auburn Street, on Sunday, June 9, from 1:00 p.m. to 4100 p.m.`, for a block party sponsored by the North Lakes Neighborhood Association. SJ Y: i The North Lakes Neighborhood Association has requested that North Lake Trail be temporarily closed in order to have its fifth annual block party. The group has requested that the street be closed to i provide adequate space and safety for those in attendance. The abutting property owners affected by this closure have been notified of this event. The attached petition bears the signatures of the property owners and tenants on this portion of North Lake f Trail indicating their support for the event. Two property owners were not available to sign the petition. One has access from Bowling Green, and thus will not be affected by this closure, The other property owner was at the hospital and will be contacted when she comes home. Both the Police chief and Fire Chief have been advised of this event and have no safety concerns with this temporary street closure. Please advise if I can provide additional information. RESPECTFULLY SUBMITTED, Lloyd V. Harrell City Manager Prepared by: Catherine E. Tuck Administrative Assistant i e;wpdocs\northtek.r RESOLUTION NO. A RESOLUTION TEMPORARILY CLOSING NORTH LAKE TRAIL BETWEEN BOWLING GREEN STREET AND AUBURN STREET ON SUNDAY, JUNE 91 1991; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Caroline Bacon, representing the North Lakes Neighborhood Association, is requesting that North Lake Trail from its intersection with Bowling Green Street and Auburn Street, a public street within the corporate limits of the City of Denton, Texas be temporarily closed to public vehicular traffic between the hours of 1:00 p.m. and 4.00 p.m. on June 9, 1991, for the purpose of having a block party; and WHEREAS, the residents of North Lake Trail from its intersection with Bowling Green Street to its intersection with Auburn Street having signed and presented the City council with a petition agreeing to the ; temporary closing of North Lake Trail; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINSt SECTION I. That North Lake Tr.. 1, from its intersection with Bowling Green Street to its intersection with Auburn Street, a public street in the corporate limits of the City, of Denton, be temporarily closed to vehicular traffic from tOo hours of 1:00 p.m. and 4:00 p.m. on June.9, 1991, for the purpose of having a block party. SECTION II. That the City Manager shall direct the appropriate f City Department to erect barricades on North Lake Trail, from its intersection with Bowling Green Street to its intersection withAuburn street, at 1:00 p.m. and to have the same removed at 4600 p.m. on said date. { PASSED AND APPROVED this the day of , 1991. BOB CASTLEBERRY, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BYt APPROVED AS TO LEGAL FORMS DEBRA A. DRAYOVITCH, CITY ATTORNEY BYss'~~`~ - - t y R~OUE9T FOR STAR ~7! CLO5uRE Organization requesting street closure__ nln, ? Contact Person; - Address: 13 )yOr~Q, 0.P - Phone Number; ~ - a Street To Be Closed; r•~r h P rid n E ~ru~i Date and Time To , Be Closed, Iatersectinq Streets; ~er~ ~~u~urn Reason rot closure,_ s i PUase complete the bottom portion of this fort. and/or businesses affected by the eosu~c+ residents ; contacted and sign below with an indi sotatire t an coflbeing in lavb { or in opposition to the street closure. NAM AUTHOR I zat) 63 2 A nc~ ` kiz+~brrd V\ ~ '~~6+1. A cnovr.sc ' 3 OWY1 _ ; r ~ Cad}, 11V.er,spn l t~ ~r~Ei~.~-e~_ OU.~n ~ S. 6. 7. 9. 10, Y903C/5 ' i 2 REQUEST FOR STSEET C O5U E Organization requesting street closure i;- 1 R,c k r contact Person: r r ` y _ak ~ . ! Address: 2 • f ; Phone Number: I t1 n n Street To Be Closed: i Date and Time To Be closed: ~ ~ plab►.~rn - . intersecting streets; _ _ Reason rot closure: residgnts Please couplet* the bottom poctio the stCe~torolosuce MW W be and/or businesses affected by contacted and sign below with an indication of being in favor ; or in opposition to the street closure. i AUTHORIZED ~ 0 O NAM LJL c,ccm buw inf t'~ O 1. an OW n : .7o n~5 .r cy , n~ z5 ova n ~.}0~/ u 4,Smi s r 2 1 Qar~~ E ~l,c+ la 6eckcr' c. ~ ~ / OW n 3 X11 a { cky J~ulro i rr E 0 nrEn C rLC ~ QU)y1 ~ i ?E k Wi?L' ?ce~ ~C11~ b.~l on § o~ca„ r~.C : ✓ Y:k, ,C~_ OvSn 70 oven pick S r era ~!f io c~ ~ Own ; J'err, a Tr lc st, Nonc4 &r CC C. oLL~~ 10. g 2493C/5 REQUEST FOR STREET CLOSURE Organization requesting street closure 4 o,keC i C 1 ss nc-, 0 }7 Contact Person: ~,L_~Gt_ fxC~e Y I Address:-,2~ Y-,S_ ki E-ft, SLIake. 7M 'I I Phone Number.-(,?Y/?) Street To Be Closed: A1orAcr L\ C)-) 0-' WWI- h ake 7rai r Data and Time To se Closed: _~une q, 1441 D() m. Intersecting Streets:f)r)t01'1 zrgr0 e,~ E tkrn U ~ Reason Fur Closure: /~C1~1~1nnr hh0(Jl~D prt r-~L. Please complete the bottom portion of this form. ~►LeL residents and/or businesses affected by the street closure MT be I contacted and sign below with an indication of being in favor or in opposition to the street closure, I NAM AUTHORIZED I F FAVOR/OPPOSE m 5 of d 1. _ Scot4 Psn er.klns OWN { 2., Mt 1, La.ks l7Wn i 3 ; 00 ~c/rnca. kAO fL d n i 4~vc,E~an t^~kcr ~ ~.3 ~I S. boo lUnrfl. 1[~ R re,r'~ ~ s. I 7. g u~ cJ O v~ r1 e. 9. 10. 2983C/S r j ~OUEST FOR STREET C[.n_c_rrvc aY Organization requesting street closure SS YI JEL i - - - - - - - - - - - - - Contact Person: 'll i Address: 313 1 Phone Number: Street To Be Closed: t Date and Time To Be Closed;G~ 1Q~ j ~ m Interseatinq streets: l Reason por closure: e r d ; r Please complete Che bottom and/or businesses affeatsdpobtiott of this fors. residents ' contacted and sign below with aatiadication oflb i q in or in opposition to the street closure. s 1 NAME AUTHORIZED t~u1 § O a AU!Q K;n 1. ~ b `r OLA ~Inle s 2. OVa!'~ 3. L 4.Ucrct ales t7`~.._ dW11 ,S, ~c ;f E C •r 0.~r~ ~J ~~n ~ I1D i doh F v~la rad~or ~1av ~ OVJlI 1 6* qV; ai y er W Q bvan 1 C hc+ Carol r Whec c r t1~ ; 8. ~ ©Wn 3 Rtr) E a~ ov~sonb o ~ 9. i0, Alt1an nlcLrve raven, C>W►1 2993C/S ~Wn ~S r MAW C tY.Rlet(i~Y •i CITY COUNCIL REPORT FORMAT TO: Mayor and Members of the City Council i I. 1 FROM: Lloyd V. Harrell, City Manager { j SUBJECT: Automated Surface Observing System Installation RECOMMENDATION: i it is the recommendation of the Airport Staff, Airport Advisory Board and the Federal Aviation Administration that the City of Denton approved the Automated Surface Observing system installation at the Denton Municipal Airport to help promote growth within the Denton Region. tt 1 B SUMMARY: i There will be no cost to the City of Denton. + BACKGROUND: This system is being installed following several requests to the -Federal Aviation Administration that an ASOS be installed at the Denton :Municipal Airport. PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: This agreement will not affect any other department or group. FISCAL IMPACT: None. i Resp full/y/ su' ttedt E u + L1 yd Vo Harrell Prepared by City Manager Joe Thompson t Airport Manager ' f Appro d: Riot evehld Deputy City Manager i R Ei\wpdoce\alr.r E ' RESOLUTION NO. s l A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A LICENSE E AGREEMENT BETWEEN THE CITY OF DENTON AND THE UNITED STATES OF If AMERICA, DEPARTMENT OF COMMERCE FOR LAND AT THE DENTON MUNICIPAL AIRPORT FOR THE AUTOMATED SURFACE OBSERVING SYSTEM► AND PROVIDING FOR AN EFFECTIVE DATE. ti THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES: SECTION I, That the City Manager is hereby authorized to execute a license agreement between the city of Denton and the United States of America, Department of Commerce for land at the Denton Municipal Airport for the automated surface observing y, system, a copy of which is attached hereto and incorporated by reference herein. CTION II. That this resolution shall become effective` 1 immediately upon its passage and approval. PASSED AND APPROVED this the day of 1991, ~ 1 BOB CASTLEBERRY, MAYOR ATTEST: i JENNIFER WALTERS, AITY SECRETARY l i BY., APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY { BY: _ ! i i 1 i 4 k J~chibit "A" , A new weather observation network of Automated Surface Observing Systems (ASOS) Is planned for installation at approximately 1300 airports nationwide, ASOS will effectively automate the surface weather observing function; enhance and warnings. aviation n will contribute aid in reducing imroved forecasts, injuries, property watches damage and lossThese i of life. ASOS provides automated aviation weather observations 24 hours•a-day. The system works non-stop updating observations every minute, continuously reporting significant weather changes as they occur. ASOS measures various weather parameters, processes the information and provides data archiving. It disseminates the information to users via direct ground-to-air synthesized voice broadcasts, telephone dial-up and long-line transmission, as required at selected sites. ASOS is capable of attended or unattended operation and is flexible enough to allow for future expansion. The system continually self-tests for electronic, mechanical and sensor-related problems. It isolates failures to field replaceable units to provide high quality, reliable information. The ASOS program is a cooperative effort of the Departments of Commerce (DOC), Transportation (DOT) and Defense (DOD) to support the National Weather Service (NWS), Federal Aviation Administration (FAA) and the U.S. Navy. As the lead agency, the NWS will install and maintain these systems. A site survey is performed for each ASOS site. The resulting survey report) summarizes the information collected on the survey. The report also provides construction documentation for the site preparation phase of the planned ASOS 1 facility installation, 1 k i i t j i i gyp. i v.:^.ti i iM1 j Exhibit "Bu The planned,ASOS site is located at DENTON MUNICIPAL AIRPORT, OENTON, TEXAS. The airport is a proximately three miles west of downtown Denton. Airport access is available from Interstate 35 to County Road FM 1515. The site survey meeting for this planned ASOS facility site was held on 23 August 1990 at 10;30 a.m. in the Terminal Building. A list of the attendees is included in the Appendix. The meeting agenda included describing the ASOS program, discussing airport facilities, and establishing possible site locations for the sensors and the Acquisition Control Unit the (ACU). Discussions facilities with the inclued airport coordination improvement of plthe ans. locations of A combined sensor group will be used at Denton Municipal Airport. Various locations were considered. The primary location for the combined sensor group is at the Category I glide slope. The specific site is located 402 feet west of the Runway 17-35 centerline and 1055 feet south of the end of Runway 17. Access is from the existing glide slope access road. The site is flat and free of any obstructions. This is the only site on the field that is close to Federal Aviation Administration (FAA) power and meets FAR Part 77 and OFCM siting criteria. This airport is not on the list, to receive a Runway Visual Range airportthe ACU. This site will provide system, accurate and there clear data line-of'-sight t provide sensor group will be powered by an existing; power meter at the glide ~i slope. Not only is this a government power source, but it allows for a very short power run. The planned ACU location is in the Filing Room on the second floor of the FBO Building in the northeast corner. This area has little public access and is environmentally controlled, { A secondary location considered is in the Terminal Building, but due to a k lack of available space, this location is not recommended. The Airpport Manager stated that the F80 Building was virtually the only possibility. The ACU UHF radio antenna will be located directly above the ACU on the edge 3 of the FBO Building roof. The coaxial cable will be routed through a new weatherhead and down to the planned ACU location, ~1V MMM k Y Exhibit °Cn i CIVIL instrument foundations } The site preparation work will in~o vPSp~eviding and appurtenances at the sensor g P Frost depth is aPProximately re oration work will involve providing power to the sensor group ELECTRICAL The site pre The contractor ais to provide a new weatherhead and a and ACO AC for the bracket , mounting ~ LOCAL REQd1REMEtITS AT THIS SITE A Contractor permitCitorf Dentontion will be required. This perms is obtained from the Y Of Building, first and second floors, were surveyed for the ACV I The FBO ' 1 elevations. STMOA10 PLANS AN0 SPECIFICATIONS ~rls OS Prime Production Contractc fornsite preparata ~pecificati°dnSite The AS are part of the construction Cont The Sensor Group iocatian Report, A?aulii,tednin t+'eo"Tab)e ofpContents", Preparation Plans and Photographs. also Part of the construction documeits for site preparation disruption area y The ASOS site pparation work shalt be complepted with minimal sr t SPECIAL PRS% siNS ort . The Contractor shal hersonneleta~discussianschioule to airpoperations ro riots F Circular t with the airport manager. and app P e uirements during construe The safety r q of events and specific operational the requirementsof FAA Advisor Cir contractor shall Comply with the FAA region , The 150/5310.20. If required by a Construction Safety Plan to shots the construction site access No. etc. and note any modif lc are re-construction meeting. route prep arking and laydown area I dditions to AC No. 150/5370-2C as discussed at the pre-can a i y 4 Now" h MOM License Number U,S. Departnent of Commerce 061ABFM137 National Oceanic and Atmospheric Admtnistretion 1-1111tSE FOR USE OF REAL PROPERTY April 18, 1991 Grantor: City of Denton 215 E, McKinney, Denton, TX 76201 end WITHESSET4M That, in consideration of the benefits to the GRANTOR to the UNITED STATES OF by the hereinafter referred to as the GOVERNMENT, and of the covenants ^QggfBmmliceMe for the use of the P+'eatites, GOVERNMENT , the GRANTOR does by these presents hereby q _ services„ and facilities hereinafter described or other mutually acceptable locations for the installation, operation maintenance, repair, replacement, and removal of AUiooien Surface lobunivi~~)System o(ASO') ectuii ntt including, but not limited to: field sensor group( r cables, GRANTOR will provide eteetricnd peripheral equipment, antenns(s), and connecting signal and powe power for operation of the fallowing GOVERNMENT-OWNED equipments ACU. It is covenanted and Agreed that the GOVERNMENT, or the GOVERNMENT'S contractor, shall have ready and convent nt QFtANYO assess to the premises at all times, subject to the security and safety rullesoVof the to theR ASan as may he GOVERNMENT reserves the right to make such alterations, additions, anc! t, fi equipment placed byrthe OGOsERNNENY on saidsprfurther omises tindernthislicense, ordanyhprevioustLicenseeor wraitr,e$hall I , be and remain the exclusive property of the GOVERNMENT, notwithstanding the same may be attached to the realty so as' to become a pert thereof) and that the GOVERNMENT shot!, have the right to remove ALL structures, fixtures, and equipment so erected or placed on said premises, it at any time before the expiration of this license the GRANTOR desires to change the location of the sites furnished to the GOVERNMENT pursuant to this license, or the GRANTOR faciltiies o wdl fiasrannefacilities I (runways or other areas), or allows others to change or modify such i in ` facilities, and/or related power, contro control, adversaly effect or render useless the GOVERNMENT'S equipment, l or signal lines, soy cost for repair or for removal of said equipment, facilities, and/or rotated power, t or signet llnas to another site acceptable to the GOVERNMENT Shall be at the expense of the GRANTOR, If At any 1 GOVER hed tomitpby theoGRANTORthe ALIocoststrelatedMto moving theNequipment,,efacilitiese athe nd/orcrelatedf power, control, or signal lines shell be borne by the GOVERNMENT. f The terms and conditions of this llceMe and the conditions herein shall bind the GOVERNMENT, the GRANTOR, and the GRANTOR'S heirs, executors, administrators, successors, and assigns. q,, t To the extent authorized by the federal Tort Claims Act, 211 U and eSat, 26TI et se incident thetGOlsERRNiMMENT tsumos I full control and tole responsibility for its equipment, Pers The premises, services, and facilities to be provided by the GRANTOR pursuant to this license are described in the ASOS SITE SURVEY REPORT for the following which is incorpo~sted heroin by reference: fk DENTON MUNICIPAL AIRPORT, DENTON, TX (OTO) Datedt 04/18/91 This license is effective beginning OS/O1/91 for a period of 15 years untass terminated oarLier by mutual agreement. IN WITNESS WHEREOF, this license is executed as of the dates Indicated, THE UNITED STATES OF AMERICA CItY of Denton U1S, Dept, of Commerce, NOAH 8yt BY! Printed Ramat contracting Officer Special Engineering Program Office Central Administrative Support Center Title; Oates Dater ASOS W/P 9/90 i 1 i NOAH License Number U.S. Department of commerce 061ABFN137 1 National Oceanic and AtsrotPharie Administration LICENSE FOR USE Of REAL PROPERTY peril 18, 1991 i Grantor; City of Denton AMERICA, 215 E. McKinneY, Denton, T% 74201 and to the UITNESSETH: That, in consideration of the benefits to the OBndTagreement$ to be keptfandTperforrf OFmed by the covenants et no cos, $e of the premises, he the t A license for the u hereinafter referred to as the GOYERNKENT~ and GOVERNMENT, the GRANTOR does by these presents hereby grant, s stem the ins equipment eptobte services, and facilities hereinafter described irolObun ti(ACU)for c to"~,nitetionsiand removaleof acc' operation, maintenance, repair, group(s), atquisltion con GRANTOR Wilt provide oL"tricaL j Including, but not limited to, field sensor signal and Power cabtes. peripheral ,MulPeent, antmna(s), end connecting power for operation of the following GoVERHMENI-OWNED equipments ACU, shall have ready and convenient a that it is covenanted and agreed that the GOVERNMENT, or the security and GOVERNMENI'S contractor, is to the ASO$ ee may be access to the premises at sll times, subject to the additions, and safety rules akMthe GRANTOA, future,tor GOVERNMENT reserves the right to make such sttaretlone, , and ithat O necessary for proper ASOS operation. It is further covenanted and agreed that all slructae o, on laid pr"iitt'nss" attached to the realty nt P Laced by the GOVERNMENT of the GOVERN$ undernthis litending or any Previous lleense or permit, shall ENT s~e the some maybe fixtures, equip f be and remain the exclusive grope ; ed on iA{dhre~mfees„ENi shell have the right to remove alt structures, so as to become a Pert thereo`ac and equipment to erected or P If at any time before the expiration of this s litmse the GRANTOR desires to change the location of the sites j iuchiasmeits dnerasolasi tint to this license, or the GRANTON 4ecC Changes or mod to furnished to the 4OVEANNEN7 pure j t lrunwaYe or other areas), or allows others to charge or modify such or raleted power, control, i. effect or render useless the GOVERNMENT'S equipment, facilities, and/°r related power, control or adversely it or for removal of said equjpWt, facilities, and/ s r th ~YERNNENT shall be et the expense of power, s It fit any signal linos, any cost for raga 1 GOVERNMENT desires to Change the location of theritifurnished or si nil lines to mother site acceptable e° the 0 0 to he equipment, facilities, end/or r time prior to the exPlration of this Licmc r it by the GRANTOR, all costs related to moving t signal Lines shalt be borne by the gpYE0.NNENT. the GRANTOR, j k The terms and condition executors4cadmin{setors, successors, and assignsl bind the GOVERNMENT' the GRANT00, and the GRANTOR'S he andt sole by theIL, rforTlta equlipmentAtp 28 U.S,C. Sea 2671 at eaq , the GOVERNMENT aaumee ersonnel and sctivitiee incident to this license, r As To the Went full Control I j the pretdles, services, and facilities to be provided iby thencorporated GRANTOR herein Pursuant to this license are described in i refdrenger the ASOS SITE SURVEY REPORT for the following which is OENTON MUNICIPAL AIRPORT, DENTON, T% (DID) Dated: 00/i8/91 terminated earlier by m T utwl f Ms litenee it efiactive beginning 08/01/91 for a period of 1S Veers unless agreement. j this license is executed as of the dotes indicated. 1 IN wiloss NMEREOf, ) THE UNITED STALES OF AMERICA t CtYY of Lorton G,s, Dept, of Commerce, NOAH 4 i By: 1f 4 6y - i ~J Contracting Officer Office Printed Nesb: special Engineering Program ce Central Administrative support Center Titter - oater_,_.__._r--" Ant B/P 9/90 Date:- , i 'r 9 if.SdF1tJ t 1 f 4 OEPARTMENT etl~e OF CONIMBRCE ~'s, Of cw U.S. support Cantar ! F ,„f *4 Central Adminletr and Atmospharl° Administration' T A Federal 0uilding' Poom 1738 National Oaaanlo 601 Eest isgourl 84106 serving' t 1'ttiM Host Agency ,q Keneas City, ,r I Bureau of the Ce^Sment Administration °srer[! 01 Economic Develop 1I nlernational Trade Adminlnernt1AgencV A11nt'itY Business Oevalop+ .j O no of GxPOrt BniQrcement - 0110 of the Inspector GAdmleneralnlstretlon April 18, 1991 CCX 1 I - ~ U.S. T(evai and Tourism Denton Municipal Airport Attn- Mr. Jae Thompson 215 E. McKinney Denton, TX 76201 Dear Mr, Thompson; report is for. the ASOS installation at: } The enclosed approved site survey rep Denton, TX (DTO} Denton Municipal Airport ;ion of the pra0ect in some report includes a descrier The ASOS site survey rep I a listing a comments th~hn ea~econtract ndocumentrforltheosite detail and This report will also serve as a to preparation and installation contractor. is for the use of real property the property down r~ q license (two origins) the Government to install and operate the lkSOS ed equipment., The license serves as an agreement between the Gov both or{ninals allowing report is referenced for deeteirh led locations and facilities, s an of the approved site survey lease sign and r If the license is acceptable, p license to; Mr. Rub McWilliams) P NOAA•SEPO U,S. Departmen Support Center Central Administrative 601 East 12th Street, Room 1862 Kansas City, ro erty license dated c ncerning thetpe pits survey I fusion, please discard earl er i I To prevent con comments or questis report. if you have , or the site klurvey report please contact: t I Mr. Ronald B, Grear or Mr. Hugh M. O'GraGy Leo A+ Daly 8600 Indian Hills Drive ; (402)39NE 61 1-818114 l k S c ref , I L, cWC{1 + Rob SEPO Pro;)ect Manager } k Re ort, w/Property License Attachments OSD33, w/Survey p Dye W/ 5 Survey Reports cc: Mr, Scott Morton Sw-421,w/ A Re e t r v p o Mr. J. P. M Repo rt, w/Property License as L, M Mr ' s, Doug, Ciufolovi MASCR4w/Survey ury Carol Y2av t?t ASOS SITE SURVEY REPORT Denton Municipal Airport Denton, TX (DTO) I~ Approved Date 04/18/91 1 ~ OS ogram Micc a PREPARED FOR: Special Engineering Progi am Office National tktanic and Atmoi►pheric Administration 601 East Twelfth Street, Roam 1862 Kansas City, MO 64106 PREPARED $Y: 8600 Indian yHills Drive 1 Omaha, NE 68114 f 1 f t erp/asw Draft; 10111/90 tar ' t aurora i✓'~~ )S a, r'iI ~ l` YE;AiQ ~ fY ~iy~y k~:t~G= ~\~yfi.,~\ ),"iAi\Ay' ~ ba nY ~h : v V72 <>sdrF x~ tt~i 5 v.E~s q}~ ~ )`2~`~5 {.~~~~R'a~~zL xc y c' re :HrSex Y~ w~ » )m. Ci ~ q r ~w ~2 X to N hXS t ksiv 5■ pw, x ~y < f wait (y ~ t p,cci h5 geg . TGCn:: ~?.5~.,• 3.w ...i. }s. ,:A:-,riiFY. .>~;!i~at~ .F: ~c:.~fa~k~ vAaeJGfi` xC F#~}\~ t~Y< ~\~aV:'?JyE #3e~L%.. SVtai . This report summarizes the results of the site survey for the planned ASOS facility at: DENTON MUNICIPAL AIRPORT, DENTON, TX After analyzing the airport operations and determining the types of ASOS sensors needed, as well as other considerations such as site preparation cost, the following location was selected: Combined Sensor Group at Runway 17: 402' W of RWY 17-35 centerline and 1055' S of the end of RWY 11 The significant recommendations and conclusions of this report are: f ■ The ACU will be located in the FBO Building, on the second floor, in the Filing Roomr ■ The wind sensor tower height is 33 feet above finished grade to the sensors. ! i ■ The communications link from the sensor group to the ACU is by UHF radio ! frequency 41Cr075 MHz. There was no radio interference detected on this frequency, ; i f ■ Emergency power is not available for the ACU or the combined sensor group. i ■ Power for the sensor group will came from an FAA power meter located at the _ glide slope at Runway 17. Power for the ACU will come from a power panel i located in the Mechanic's Room on the first floor of the'FBO Building. ! ■ Power for the sensor group will be paid by the FAA, Power for the ACU will be paid by the City of Denton, 1 ~ 1 1 . t i R t l 1 "Al i.:. a E + ~Ef . ,7 yU rU - k L ar.Y3. i 1..F t st 1 yr: r f f. ff v! h ! + ~r ~'E~1#fY' " $n4 ,z ny4x,'r7) . e y, vet 7 i ` a3 naf rRy Wr,, y dye f: J r ~s '4i~ Fv,. ,y¢mb ~ f ` ~a„z `Rs r ~ k fy, a at gg++ ~,tx'a zzi. e s s"~i, ' J~}i.`~a z s %6b k r esC r ,5i k,~y. r ~i I tI ra?rs~Af7°;fsxz,~ 1''` ki~it ~pn3, r 4 ,<+4`r + \4]:1i~'*^r '~tEy~.. rf3xr z,< r :'J 1 ,,..E.Gtl~f".U~l~~,,<is p~~tF 9 1 Pages Introduction Abstract . . . . . . . . . . . . . . . . . . . . i i Table of Contents . . . . . . . . . . . . . . . . . . . . . . Narratives Preface . . . . . . . . . . . . . . . . . . 1 Design Analysis. . . . . . . . . 2 E Statement of Work. . . . . . . . 3 Reports { f Sensor Group Location - Combined . . . . . . . . 4 iII Acquisition Control Unit . . . . . . . . . . . . . 5 k Site Preparation Plans and Photographs Site Location Plan . . . 1 6 Site Civil Layout Plan at RWY 17 . . 7 , Site Electrical Layout Plan at RWY 17. . . . . . . . . . 8 Electrical Plan - FBO Building - Second Floor. . . . . . . . . 9 t Site Photographs . . . . . . . . . . . . . 10-14 fi Appendix System Initialization Parameters , . . . . . . . . Al i Interference Potential . . . . . . . . . . A2 , Conference Attendees A3. Points-of-Contact . . A4 List of Acronyms . . . . . . . . . . . A5 Review Comments . . . . , A6 ? Approved FAA 7460 . . . . . . A7 i 1 i i i i , i i . i ; 7 r <k 75. f.a& :RE y ~a <5M Mg .12 i 7 Mfi tt2! j ~ej~%ay . s~xia. 4 y to r y r F ` } 'yS 3a~. r c`~i ff~x i .(,a' 6 ' a~~,?'bx $`t ~ 1•'J,;, e~ l ~ i` ; ~Y liT*, kN _NN 1Si f { 0l xl9 S 9~~a"~{,l <J4R mil, A~ ! rl~ t r a ~ , 1 . S 4a ~';rztE ~ !j ~x~~< J~ •9> S x e~i j: "ia fi tt~ > ,a Ta Six e tkE• c2' f SrSS ,y, »9 AS.>f xc , ,l< ~§t fr > f? mt Y Cam. E l FN yj .5. ,.'3. 4 E t.0 4N 2 t_'3? rv V~jK YJ r` . q # I i..f!, Wit. ~ 5S. ,JTiAYi•..a.}, 7,..e r1~ .7.Y'n6 y. •vn, ,.n ` observation network of Automated Surface Observing SystemsASOS (ASOS) A is pl new anned weather for installation at approximately 1300 airports nationwide. will effectively automate the surface weather observing function; enhance aviation safety; and contribute to improved forecasts, watches and warnings, i ' These improvements will aid in reducing injuries, property damage and loss of life. 1 ASOS provides automated aviation weather observations 24 hours-a-day. The system works non-stop updating observations every minute, continuously, reporting significant weather changes as they occur. ASOS measures various weather parameters, processes the information and p+'ovides data archiving. j It disseminates the information to users via direct ground-to-air synthesized voice broadcasts, telephone dial-up and long-line transmission, as required at selected sites. ASOS is capable of attended or unattended i operation and is flexible enough to allow for future expansion. The system continually self-tests for electronic, mechanical and sensor-related problems. ) It isolates failures to field replaceable units to provide high quality, reliable information. P The ASOS program is a cooperative effort of the Departments o Commerce (DOC), Transportation (DOT) and Defense (DOD) to support Service (NWS), Federal Aviation Administration (FAA) and the U.S. Navy. As the lead agency, the NWS will install and maintain these systems, A site survey is performed for each ASOS site. The resulting survey report r~ summarizes the information collected on the survey. The report also provides construction documentation for the site preparation phase of the planned ASOS facility installation, f t i t I , l i 1 _ i !'EY < esI'~Cw\ ?c Yt~4 e~tit~ lENtt 'J~ M1K. v ~J 9S J5 1 fKb'itAt~ 1 , 4~'YV4tt n L - vt ~~9 3 ~ ).G ~ f S ~2 2 L 1T' I ,l, f 'tt. ~'l ~c Y } M1.1.1`i ~ ~CC~?[s{ < Y.t) ~ _gt ~~s • ~ DTO t a! e ~ ra y 'b m s tt" ~ ttp' n ~ s a'~f ~'~it+3 t Y 4kt n is ? , S b..S w~ i,a~f < 1t (C( 1~`S''ry t 2"A` ~F E `~i. 7' _ 1c < ; d~F,° iri ,r~ G is s , ~ y,}~y., s N+ 1 ~4`i t h~s "t s , ttx sA.. ' a`zj. * ~ s ~n ~~<.G s~v~y!!•: ~4 .,rH: ;Ib ,S¢~ {xp l~. sf~iu~~m k°~ii1 ~5,"~..jN.~,~-.a, ~3.~5"u. n`~I.:~,.~~. sA"~~ :4;. The planned ASOS site is located at DENTON MUNICIPAL AIRPORT, on. A, TEXAS, accessrpsravallabpeofromtInterstatem35etowCounty RoadtFMn151btan. Airport r i The site survey meeting for this planned ASOS facility site was held on 23 August 1990 at 10,30 a.m. in the Terminal Building, A list of the attendees is included in the Appendix, The meeting agenda included describing the ASOS program, discussing airport facilities, and establishing i' . possible site locations for the sensors and the Acquisition Control Unit (ACU). Discussions also included coordination of the planned locations ofi the ASOS facilities with the airport improvement plans, A combined sensor group will be used at Denton Municipal Airport, Various locations were considered. The primary location for the combined sensor group is at the Category I glide slope. The specific site is located 402 feet west of the Runway 17.35 ` centerline and 1055 feet south of the end of Runway 17. Access is from the , existing glide slope access road, The site is flat and free of any # obstructions, This is the only site on the field that is close to Federal Aviation Administration (FAA) power and meets FAR.Part 77 and OFCM siting criteria, This airport is not on the list to receive a Runway Visual Range (RVR) system, and there is a clear line-of-sight to the ACU, This site will z provide accurate meteorological data for the airport. f~~ 'fhe sensor group will be powered by an existing power meter at the glide slope. Not only is this a government power source, but it allows fora very short power run, The planned ACU location is in the Filing Room on the second floor of the FBO Building in the northeast corner. ?his area has little public access ~ and is environmentally controlled. A secondary location considered is in the Terminal Building, but due to a lack of available space, this location is not recommended. The Airport Manager stated that the FBO Building was virtually the only possibility, + The ACU UHF radio antenna will be located directly above the ACU on the edge of the FBO Building roof. The coaxial cable will be routed through a new weatherhead and down to the planned ACU location. i` j i 4.,J' e s a . a A`>xt tf } Tk~t Y ;mil t < " : y> . wss . v, ut r 2z~ ,j~Q ,A~~ J~jy~yy vp~ <e:k5 4 i~~WxtWm%YV.Ci*Nn.h~ i <{YN. t r A J I~ •1 "SPA SI'LZ SJ.1 `C'J !.i ht a x at, {,r~i~ ifyJ ~ 3 ~F>E+ Fh sw g~T~ t4y~i y ~ 'Y i 'max >~"qv~ ~ DTQ r2 , EzuS 6 t Iy"f ~yt>a x, 'pox M 1 t /t> !c bci c Y.R P5 , N Sn' S ,c9ct 4 ~ r x ' orer r a ~ J~ a Yn;:. ^ ie'' f cw.~ar 'yo4 o",g3e v; vx . ~ hK p ...:.arx d. p df 4en~ t ~K'il ~rF~~1 y ,GS Fh 1~L( < r ' yac, cY H[~ u r i e r r n~li Nl .r.. CIVIL The site preparation work will involve providing instrument foundations and appurtenances at the sensor group site. r Frost depth is approximately 10 ELECTRICAL ti The site preparation work will involve providing power to the sensor group ; and ACU location, The Contractor is to provide a new weatherhead and a , i mounting bracket for the ACU UHF antenna. LOCAL REQUIREMENTS AT THIS SITE A Contractor permit for construction will be required. This permit is y obtained from the City of Oenton. The FBO Building, first and second floors, were surveyed for the ACU elevations. .I, STANDARD PLANS AND SPECIFICATIONS The ASOS Prime Production Contractor's standard plans and specifications are part of the construction documents for site preparation, The Sensor Group Location Report, Acquisition Control Unit Report, and Site Preparation Plans and Photographs, as listed in the "Table of Contents", are also part of the construction documents for site preparation. SPECIAL PROVISIONS The ASOS site preparation work shall be completed with minimal disruption r, to airport operations. The Contractor shall hold 'a pre-construction meeting with the airport manager and appropriate FAA personnel to discuss a schedule } of events and specific operational safety requirements during construction. , The Contractor shall comply with the requirements of FAA Advisory Circular No. 150/5370-2C. If required by the FAA region, the Contractor shall i prepare a Construction Safety Plan to -chow the construction site access route, parking and laydown areas, etcl and note any modifications or additions to AC No. 150/5370.2C as discussod at the pre-construction meetinq, a l t 1 } 1 A. MaF~¢.~ i s.4",r ~i .4 rd' ,r .5.. e 6 :ts, w+ ~ ?Exck~r zc` ys~'A>Vk~'u K,~?i in ~ c{ r> K•~~< { <<yj~ }A~,y1 I ki: a x#o ~3 P,'3;i< x~'`~~ y j~x5 r Aix F 'v ' ;►1 k 2 r r b`4 F'r`^tY h ~ 0. Y~+iS <Y p ~ R'ka (Y „dya { S toy' )~.~Cai i 3Y r }a'al~'}~' ~£4 i,yw}eip ii' { rn,-,a x Trr 'r : .yp'¢}}~` ',*~µt ,.~~.,j£ ~(t..•em>:o' ° `tlai~ tol«....". RbC: • *?f hA ' gmi NA {~~{~~'MKM1~aI~V ~~.s^,~?S.~'::A~a~ 9Cf'i012. 1 Generals 402 W of RWY 17 35 centerline SENSOR GROUP TIE POINT A s 1055' S of the end of RWY 17 SENSOR GROUP TIE POINT 8 17-35 A ' NEAREST RUNWAY DISTANCE TO NEAREST RUNWAY s 327' 1 SITE PROPERTY OWNER s City of Denton EXISTING GLIDE SLOPE HEIGHT : 38' ' I WIND TOWER HEIGHT s 33' to sensors, 37' obstru~.c :,n height s` civil: Existing asphalt access road from runway ACCESS TO PROPERTY SITE TOPOGRAPHY DESCRIPTION s flat with 2-foot high grass a SITE SOIL DESCRIPTION s Clay GROUND WATER STATUS s Below foundation depths BEDROCK STATUS s Below foundation depths SENSOR GROUP LATITUDE/LONAITUDEs 33°1222"N / 97'11'5611W ELEVATION ® SENSOR GROUP/TUWER s 641' MSL i ACU IN LINE-OF-SIGHT s Yes t - Electrical: s Existing PRIMARY POWER s Existing power meter at the glide slope i POWER SOURCE installation POWER PAID BY s f' 1 Phase, 3 Wires r POWER SOURCE VOLTS/PH/WIRES = 1120 volts, I 20/240Volts Phase, 3 Wires ~ POWER SOURCE TAP DISTANCE POWER SOURCE TO DCP s 60' a I w'/ EMERGENCY POWER s None available SENSOR GROUP LOAD-WATTS s 2880 Cabling and Comasunications~ EXISTING CABLES AT SITE i None DCP TO ACU DISTANCE i 2200' EXISTING TELCO ACCESS AT SITE i No t j i { ; 1 1 i 5 i' i a M Y 4 T ~r4 + hr l~l`~Ia " as a! i s ae° `xS ~ ''Avr+ F 5°,t. +.3r~s_ ~3f ee 4 a' General: ACU LOCATED IN FACILITY t FBO Building FACILITY LOCATION s East side of the airport FACILITY PROP/BUILDING OWNER : City of Denton OTHER FACILITIES IN BUILDING s FBO and the Pilot's Lounge FACILITY HT/FIRST FLOOR ELEV : 25' / 6351 MSL ACU LOCATION IN FACILITY s Filing Room on the second floor FLOOR ELEVATION 9 ACU LOCATION : 6461 MSL { Facility Operationss OPERATION STATUS OF FACILITY s Active OPERATION MANAGEMENT BY s Air Denton OPERATION STAFFED BY s Air Denton OPERATION HOURS/DAYS s 7:00 AM-9:00 PM, 7 Days UHF Radio Antennas ANTENNA LOCATION/DIST TO ACU s Roof of the FBO Building, above the planned ACU location / 15' r GROUND ELEV/HT ABOVE GROUND s 635' MSL / 25' ANTENNA LATITUDE/LONGITUDE : 33'12'04"N / 97'11'39"W ANTENNA CABLE ROUTE s Through a new weatherhead, down into FBO Building ceiling space and then to the ACU location Electrical: ` PRIMARY POWER I Existing POWER SOURCE : Existing power panel in the'. Mechanic's : y Room of the FBO Building, first floor POWER PAID BY s City of Denton POWER PANEL p SPARES/SPACES s 0 / 3 POWER PANEL s 120/240 Volts, 1 Phase, 3 Wires POWER PANEL MANUF/CATALOG NO, Square "D / 07KO842 EMERGENCY POWER s None available ACU LOAD - WATTS s 1300 ; , Cabling and Communicationst DCP COMMUNICATIONS INTERFACE t 410,075 MHz UHF TELCO DEMARC LOCATION s N wall of the Storage Area in FBO Building APPROXIMATE CABLE LENGTH ACU TO TELCO DEMARC t 75' ; ' i I , 1 1 s i III .x,6 :y' to xLIN}Xa~ + !'A m~:. ~ N" 4 lzra !3~ >4 St I - 1 z. Denton, TX Denton b ffilelpcl Alrport (DTO) Rev. . ,~a~ ~ . ,mot' - ~ l -Elt 9T r ; GLIDEIN3 ` tH PLANNED Am sire I 1 i 1 /Iwwry- _ _ 00 i TERMINAL - T 0 (PLANNEC ` e t ACV fM'181~ r i LOCATION) e A1RP0Rt 6, 4; Rl"AY Y u;r 17-313 16 f ~aa 6fT a 1 ~j I i I to f ~ '(f1`~'!.: "i S f- - _ ty 1 N D~EANTON wESr, rX 06MAQI6CTIC A"TM (W3) o 20000 SITE LOCATION PLAN 144,000 ECALC Mai t A i, Denton, TX Denton Munlcipal Airport (DTO) Rev. 1 I EXISTING GUDE SLOPE TOWER I c (J8' HIGH) 400 TO 0 3 I M OF RUNWAY EXISTING FAA POWER Ii 17-35 METER AND ELECTRICAL 0 LL. EQUIPMENT MOUNTING I j EXISTING _ FRAME ' I POWER COMPANY EXISTING GLIDE TRANSFORMER SLOPE SHELTER or PLANNED A WIND TOWERS LOCATION EXISTING ASPHALT 2 ACCESS ROAD i PLANNED ASOS j COMBINED SENSOR 'z rrr ! GROUP LOCATION SFTE 2 ! d LIMIT LINE i ASOS SENSOR AREA EXISTfNO BUILDING 0 10' 20' 40, PHOTO NUMBER SITE CIVIL LAYOUT PLAN AT RUNWAY 17 SCALEi 1'x70' Plan 2 7 Y ~1dv tkksab LL`h"ifi:tl r, i f i I Denton, TX Denton Municipal Airport (OTO) Rev. 1 EXISTING GLIDE SLOPE TOWER (38' HIGH) IPROVIDE NEW i F DISC NNE T ITC EXISTING FAA POWER METER AND ELECTRICAL f EQUIPMENT MOUNTING ; EXISTING FRAME POWER COMPANY EXISTING GLIDE TRANSFORMER SLOPE SHELTER 1 . f i PLANNED ASOS ! WIND TOWER , LOCATION ~~JJ PROVIDE 1-2/C 1#101 600V, - } " TYPE MC POWER CABLE. EXISTING ASPHALT DIRECT BURY AT 24" ACCESS ROAD MINIMUM BELOW GRADE. u s t I ~ PROVIDE (2) 11/4 " RGS j CONDUIT AT 24" MIN. BELOW GRADE FROM WIND TOWER TO SENSOR GROUP 's DCP i 3 PLANNED ASOS. COMBINED SENSOR GROUP LOCATION SITE i LIMIT LINE ASOS SENSOR AREA N EXISTING BUILDING 0 10' 20' 40' PHOTO NUMBER SITE ELECTRICAL LAYOUT PLAN AT RUNWAY 17 SCALEi 1"920' Plan 3 8 ~y L Denton, TX Demon Municipal Airport (DTO) Rev. 1 PROVIDE 3011 C9 4N 0 NEW 2U/ YISTINC POWER PANEL THIS IS A DISTANCE OF ' APPROXIMATELY 90'. PROVIDE 20A, 125V, SURFACE, MOUNTED DUPLEX RECEPTACLE AT 14 AFF, PLANNED ACU LOATION BINSTALLER) f EQUIPMENT 'I s I _ f I SECRETARY'S DESK OPEN I FILING STORAGE I ROOM AREA 4 ' i DIN I MAINTENANCE HANGAR FIRST FLOOR { i i 4 Nom: NOTE: EXISTING TEL CO DEMARC ON EXISTING POWER PANEL ON NORTH WALL OF, OPEN STORAGE FIRST FLOOR IN MECHANICS AREA APPROXIMATELY 75' ! ROOM BELOW TELCO DEMARC, FROM ACU. N I ' PHOTO NUMBER 0 4' B' 16' } r s FLECTRICAL PLAN - F'BO BUILDING - SECOND FLOOR SCALE: Plan 4 A } ~ ~-a,~.r•~s I 1 E'4<G', .'~jFy't i b~ ~`r J ~e£ d )KF>.t5 YA rt : Rt ) ',':.Lt :fk f J vl , , fF , hZa + a t`~F+ v' ~ SFr ~ ~k S2{ ~'y~K ~c~ <G^`F 7 `'F< ~i ~ it F ~4r ` weE F {Y~F 1 ~i ~e ,t ?fi ~ s tl $k'+ ^r .dR?x'ZI ~ ~r{ tk~''. , F 7 '~C1> M ~S yt a Ja F@~: ° 3 i 3, ~2~ +t E ~ !C ~ ~ ,$b~ v K~ tkt ,)av > t i i ~ r, t 1 ii:, k, ~'ll~.`Yns.t~'. .tl``~. ~~t.: ?"iY~'~, !•rr. .iPAX.3 :i .w`t, iti W.X#Y^>~. ~F Fr ~~w}k 4m3f'f,.~ii~k rf,»~~ >V, F> r, 3 2 1 J N ; Existing Glide Slope Shelter, E2 Existing glide slope antenna. F 3~ Planned ASOS wind tower location, 10 s: 2 I qq,, ar ~ ~ r }~Z k..•i ~ fly !!'Hl4vt c' i : '""5« ,t ~ D J, T F trxe t~ f ° 5 c Si >i` 1 ~ ~ C~~»! ' t2 F ' \T \~i 1 ~ ~ in xly t ' k ~r~4~t~ . i F~ ~3~:C:Y ~f^ *l~y"1{Il, r j 1 SN ~i t Ya \~(s Y Sy h •y uy3' E' 1"~ ? Ld ~';,~Y iAy~'S1 , ~~C2« ~t,£i.~w><? k f!f r "R t f~~~tj 1}w~Ui~~a o• v.. ~ 1 ~,Sp~r±kyJ449N 1 ~ V. ,FFFFJJJJ i i E 1 1 i t ! ~ f Existing glide slope` z OS combined sensor group site. Planned AS 2 l; 1 & Er Y{~xff 5 .}"~ay~ _.i ~K~°. ~a'e.~avoc. 1i4 ft k~37 "SI' f2 L` aw.4if~ ` t i."ktL. C,R °~~i as i4 n t': s+i~Y `a"<1)t~`E.¢1~,p E~ `.t'~ t` l 1`4 A,4f4e f 2~ 3 2 1 Y E t + 1 UF't t 4 t Y 1 J Tap load side of power meter with 3#10, THW copper conductors in 1" RGS conduit to new disconnect switch, G 1 Provide 30A, 2P, 240Vt SN, NEMA 3R disconnect switch fused as 30A. Provide 1 fuse only, Do not fuse grounded conductor (neutral). Mount disconnect switch to existing electrical equipment mounting frame. See Plan 3. Route 1-21"C410, 600V, Type MC power cable in 1 1/4" RGS conduit with 90 degree elbow at 24 minimum below grade. Direct bury cable to sensor group, See Plan 3. 12 { 9 w3e ~ 1 11'~l,YA1~Y ry ~~~y1 tdNCV7 )XfQ ~x j'.+ ri ~f ti ➢•4y ~e ~i CS T e ~TiNI<~5~"~ e ~ I i s k y ~ tl~ i t( VeP ya i R r~ ,E•a, if. ~ Q ~s A r e;. ia~<~~1p~~~5:1 p ~ tR 3v ~ i ~s, ~ ~ sv f ro.e u>~ ~ ..tiQ&2d''~i ~~'A~ ytP ..t S'~i:~ ~ z~..i7ia`• 2 1 ; y } ~ SYit ^1 I 1t . j ' i - r Planned ACU location (by equipment installer). 1 2 1 Fil^ cabinets 'Lo be relocated by others. I~ 13 1. 9 /~~'nn ,-:.:t,.,ax t~,i ayrt~, i➢'~. a+r )1`~i1 "11. t ~''3e r~* "rrr 'tit r'J. - t+ ~ t ZF vs r s i ~g~ dA :63'9 y Cr` .S q tl 1 .>t t ~~i \ r, ~y,~ s `z c o. .At YYY i I wF' ~ i r 1 i t r j Planned ACU UHF radio antenna location (by equipment installer). The 1 Contractor is to provide a new weatherhead and a mounting bracket for the AN UHF antenna. i i 14 a owl . F v r~ i s l , x f, di , •KN Z rN J; i h (~~~t,#si! ~ tac~lt>~>1~'j` {~:~1~ `fl nv1 Gitrtfi &a ,~iResfSk~f~~b » r f ~ 1 ~ Res .r£ < ~y£~'al~ ~ i ol~ips xtTx~'i~4,> Wi c a ~a r f Sr- ' General: AIRPORT REFERENCE POINT LAT/LDN: 33'12'07"N / 97 llr52 4! ` RUNWAY DESIGNATOR t 17-35 PRIMARY RUNWAY - BAD WEATHER t 17 ; t s 35 MAGNETIC DECLINATION t 06'55' East (1985) FIELD ELEVATION : 642' MSL PRESSURE SENSOR ELEY t 646' MSL I r (Finished floor elevation at ACU location) Elevation: . SENSOR GROUP ELEVATION : Combined sensor group at RWY 171 641' MSL (ground elevation) I i r I { n. ~ " t" • :yr Yt~ p e S : +IQE'£!i xE °tP ; 76'E f!s 9' i'~'. I =0 Iff, 4 7 Combined Sensor Group DISTANCE TO POTENTIAL OBSTR REMARKS , ASOS FACILITY OR INTERFERENCE i t RUNWAY SAFETY AREA 152` NONE OUTSIDE AREA g s ~ h j r ; { REGULATIONS COMPLIANCE E The planned ASOS facilities are sited in accordance with the proposed OFCM' siting standard FCM-S4, and are in compliance with Section 71.15(c) of FAR Part 77 criteria, because the ASOS sensors comply as a "meteorological device, of a type approved by the administrator . the location and height of which is fixed by its functional purpose", No notice of proposed' construction or alteration will be required at the airport since the sensor siting meets the requirements of Section 77,15(c) of FAR Part 77. However, in accordance with the FAA Southwest Region standard procedures, a "Notice of Proposed Construction or Alteration," FAA Form 7460-1, was submitted with Rev, 0 of this report for information, The appendix contains the approval`, by the Southwest Region, of the Form 7460.1. E d j1 T 4 i y n a ` =01 =111013 E ~I u~va Y + » Ilts ..,y t'"vW 9 < P6! j "A'! Ya, S st .a - NY '3 Y so ~ P H~ 'i ~<r t ~ ~yx^. R3 ~bK ~gv~ < tt ~\)r ~t ,t>~ , t np~A :3 rte ~~.7t !'x ! . E {~j v➢Si ~ ! ;~V ~ i, v~3Nt 17 i 5i y .q r,4u Rib 'A~. i:. i This survey meeting for the planned ASOS facility was held on: i 08/23/90 at 10030 a.m. in the Terminal Building. LIST OF ATTENDEES i NAME TiTLE ORGANIZATION CITY,ST TELEPHONE E Erie R. Pehrson Civil Engineer Leo A. Daly Omaha, RE (402) 391.8111 Aaron S. Halters Electrical Engr, Leo A. Daly Omaha, NE (402) 391-81il { Joe Thompson Airport Manager City of Denton Denton, TX (811) 383.1702 Mike Patzlg Electrical Engr, FAA Dallas, TX (214) 453.4948 I i I, t 1 ~ k 1 ~ 000 A 01 LTT J yR tiL ~ij 1.; \ i Y h f\ f ggrcT T p < Y> 43 12 e ?k ` w > C 5~ w bit l ~ N a. 1'a •h ~ Y *k ?YC ~za'r ,y`k'1 ~{a` td^6tQ 1 v: a ~w Q . ~ a, d Y v •i > J ~i a"ffk ~ Y , J d -'C t ' f A 1 ~ . ;~y ,'~~,,;/i •t3„ r~".3 3~?~Vy ~~`v :5.. is e~ z. f°;, . LEO A. DALYs (CONTACT FOR SITE SEPOt {CONTACT FOR SITE SURVEY AND SURVEY REPORT QUESTIONS) PROGRAM FACILITIES QUESTIONS) Mr. Eric R. Pehrson ' Mr. Dail R. Hobbs Civil Engineer Program Manager Leo A. Daly Company Special Engr, Program Office 8600 lndianHills Drive ROOM 1862 Omaha, NE 68114 Federal Building, 601 East 12thstreet (402)391.85100 PM 4 Kansas City, MO 64106 8:00 AM I {81fi)426-3425 tNS= (REGIONAL CONTACT) 7t30 AM - 4:00 PM FAAs (REGIONAL CONTACT) -421.1 Mr. Douglas L. Davis,W/SR42 Morton ASW National Weather Ser'Vice Mr. J. P ; l ASOS Associate Program Manager Big Taylor Street, Room 10A26 U.S. Department of Transportation Fort Worth, TX 76102 { Federal Aviation Admin. {817)334-2655 4400 Bluemound Road 7:30 AM - 4:00 PM Fort Worth, TX 76193 j (817)624-5476 AIRPORTS (CONTACT FOR SPECIFIC AIRPORT FAA AF SFO% (CONTACT FOR SITE RELATED QUESTIONS) SPECIFIC ITEMS) Mr, Joe Thompson i Mr, Mike Patzig Airport Manager Electrical Engr. City of Denton FAA 215 E. McKinney ~ Dallas-Ft. Worth Business Center Denton, TX 76201 ~ -..7 Dallas-Ft, Worth lnt'l Airport (817)383-7702 - 5tOO PM B:OO AM Dallas, TX (214)453°4948 7:00 AM - 3:30 PM AIRPORT OWNERS (CONTACT FOR SITE BUILDING DEPARTMENY AQUISITION) Mr, Joe Thompson Mr. Jackie Robbins Airport Manager 1 Director City of Denton City of Denton 215 E, McKinney 215 East McKinney Penton, TX 76201 Denton> TX 76201 (871)383.7702 (851)566-5362 8:00 AM - 5:00 PM TELEPHONE COMPANY: POWER CG•s (POWER COMPANY CONTACT) GIE Southwest (817)383-Z R6 Inc. - city of Municipal power ~j2 Y . +.Yyg, 'e" T .x'°°22 f ~R , {AS179'F5a i x:w+usn+y a z 1 z v s ° r~ 3 rU`i v ' t i mk''~ Ex ar t ? t = 40° AC Advisory Circular ACU Acquisition Control Uni' AF Airway Facilities AF OURN Air Force Overrun Approach Lighting System ALP Airport Layout Plan ARP Airport Reference Point ASOS Automated Surface Observing System ASR Airport Surveillance Radar ; ATCT Air Traffic Control Tower A7IS Automated Terminal Information Service BRL Building Restriction Line CFR Crash, Fire and Rescue CLNC DEL Clearance Delivery 1 Common Traffic Advisory Frequency , CVpF Controller Video Display ? DCP Data Collection Package DOC Department of Commerce DOT Department of Transportation FAR Federal Aviation Administration Federal Aviation Regulation FBO Fixed Base Operator GSS Flight Service Station I Glide Slope f ILS Instrument Landing Systems LAWRS Limited Aviation Weather Reporting System LLWAS Low Level Wind Alert System LOC Localizer MALSF Medium Intensity Approach Lights with Sequenced Flashing Li hts-'~ MALSR Medium intensity Approach L1 hts with Runway Indicator Lights G MIRL Medium Intensity Runway L1gh ing System G MITL Medium Intensity Taxiway Lighting System t MSL Mean Sea Level k NAVAIDS Navigational Aids 4 C NDB Non-Directional Beacon NOAA National Oceanic and Atmospheric Administration NWS National Weather Service ORALS Omn i-Directional Approach Light System OFCM Office of the Federal Coordinator for Meteorology DID Operator Interface Device PAR Precision Approach Radar Remote Commu~l ications Outlet REOIL Runway End Identifier Lights RVR Runway Visual Range SAWRS Supplementary Aviation Weather Reporting Station SEPO Special Engineering Program Office 7ERPS Terminal Instrument Procedures 4 pp Touchdown Zone ! TVOR Terminal VOR TVOR7AC Terminal VOR TACAN UHF Ultra High Frequency UNICOM Aeronautical Advisory Station - Universal Communications USGS United States Geological Survey VAST Visual App oach Slope Indicator VOU Video Disp ay Unit VHF Very High Frequency VOR VHF Omni-Directional Radio Range VORTAC VHF Omni-Directional Radio Range/Tactical Air Navigation WFO Weather Forecast Office t ~F E {X"ci4~wviciYYnwWA'~rtaz?'EY.,*~ )~r~ x fi`` fir z~ Hy i.' 4,1. u✓erAtR°j~ t tl ~ry. , „ rnxwr 1 z S` n~xwa c•.' :k aka FF~LYr.~.ri~^ » a. s .,,bxl.:t4„ 3.. Faxgx Sti: ~ c Cosseents bye Douglas L. Davis, NMS, southern i Page/Paragraphs Misc. ACTION Date Driginatedl 11/05/90 e I No comments. No action required, ' S4 ~I k f f i i E i V j x ~ ....E ~ , • 1 E ' u a T;N' Ss: •.,Y^ q v... xU r ~,w g. . v.•e. .pN>t. f ♦ ! tA. 5 KhYfir4 tS44A111y Y 1 U-S,DCnpft{pwt BouIhWA$If7e Of TfonSportOfion 9rpn Arkansas Lotl Fort WOO, Texas 16193.0000 Slapa Fsdtrol AvWtjon New MOXICO. Oklahoma Admwsftati 1 Texas February 8, 1991 a`~` 1 lq!SC h ~ 191 Mr. Joe Thompson RECEIVED Airport Manager UOA,DALY Denton Municipal Airport DATA Route 10 Box 100 tL:6. Denton, TX 76205 Dcir Mr, Thompson: The Federal Aviation Administration (FAA) has conducted an aeronautical Study (Study No. 90-ASW-0850-NRA) of the Automated Surface observation system (ASOS) proposed by the U.S. Department of Commerce at Denton Municipal Airport, as described by the material furnished October 1, 1990 (partial copy enclosed). It was determined that the proposal would not be objectionable from an airspace utilization standpoint. The addition of this item to the Airport Layout Plan is approved. This approval does not include construction equipment, such as tower cranes, that may be used in construction. Separate notice will be necessary if equipment higher than the proposed structure is to be used. Please contact Mr. Jimmy Wilson at telephone number i j (214) 453-4940 prior to any construction in order that he may arrange for locating and protecting any power or control cables in the area and to assure that FAA personnel are on hand when E any connections to electric service is made. If you have any questions or we can be of other service, please contact the undersigned at (817) 624-5607. i Sincerely, urtfft Slgno Sy William C. aox 4 W. C. Box Airspace Community Planner Airports Programming Branch Enclosure CC ,o Leo A. Daly Company, 8600 Indian Hills Drive, Omaha, NE 68114 T002TSER WE SUCCEED A; wM1° l F ill Ux'3 r WY of DEWON, TEX" MUNmc/PAL SUILDINO / DENTON, TEXAS 78201 / TELEPHONE (8f 7) 560.8307 Office 01 the Clty fNsnapsr DATE: Ma 31, 1991 TO., Lloyd V. Harrell, City Manager tt E FROM: Catherine Tuck, Administrative Assistant SUBJECT: CITY COMPARISON PROJECT Denton is frequently compared to other cities such as Carrolitor. Richardsun, and Lewisville. Therefore, the objective of this study is to look at staffing` levels, services, and cost of services provided by cities comparable in size to Denton. The cities included in the study are Bryan, College Station, ` Carrollton, Denton, Lewisville, Richardson, and Tyler. _ Several metroplex cities were chosen. Tyler was chosen as a similar stand-alone community. Bryan and College Station are similar university communities. The intent of the study is to present the findings and offer some reasonable conclusions to show why there are, if any, significant differences in the staffing levels and, the cost associated in providing these services. In order to obtain the information presented, current budgets were reviewed and conversations were held with city finance, personnel,- utility, street, c public safety, parks and recreation managers, public information offices and city managers' offices. It is very difficult to compare cities _since `the range and ]eve; of services vary greatly, cities are organized differently, and information is recorded differently. Every effort was made to analyze comparable services and numbers, however, some discrepancies may still exist. t The study is structured by first presenting general information concerning population, area, assessed value and tax rates. The study also ranks each of the cities in several areas of service. As shown in Table 1, Denton, with a population of 66,270 ranks fourth; in Table 2, D'Pnton, with an area of approximately 54 square miles ranks first, l 4 a i r s~ V r 4 , yQ Lloyd Y. Harrell May 31, 1991 Page 2 TABLE 1 POPULATION 1990 CENSUS Cities Compared t opulation 82,169 Carrollton 75 455 Tyler 75,450 Richardson 74'840 Denton 66,270 ; 55,002 Bryan College Station 520456 Lewisville 46,521 i f I TABLE 2 SQUARE MILES No, of citizens' Square Miles Per square Mile 1 1,225 f Denton 64 64,1 1,857 40.6 Tyler 35.0 20348 l Carrollton 31.9 10724 Bryan 31.2 1,113 R i Lewisville 27.7 1,894 College Station 27.2 2,751 Richardson w;ien looking at total assessed va1As indicated in Table 3. Denton ranks approximately two billion dollars. samit is by, far e assessed valueeasaDenton, nbuteitsaland fourth i alevalue although Lewisville has approximately When comparing Denton to area is over twenty square miles less than Denton. that :arrollton, we find that Carrollton's assessed value is over twice also hasof Denton, but Denton has approximately 19 more square miles. large amount of tax-exempt properties with County offices, two universities, and other federal and state tax-exempt property. k i i s i l I L ` Lloyd V. Harrell May 31s 1991 Page 3 TABLE 3 1 TOTAL ASSESSED VALUE i 1990-91 Assessed Yalue Richardson 3 5001400320428 Carrollton 4 691 9460 ,671 'Cyr er 2,520,262,266 , Denton 2,036,603;285 Lewisville 1,998,806,600 { Bryan 1$287,2ba,b29 College Station 1,101,479,b22 prope tyin ; taxcompared -exempt t th Table 4 shows Denton having sideringhthe amount e Of as i cities. However, when con g ofntaxablerdproperty Denton, as compared to the ahave over mount o twice property Carrollton, these two cities than Denton. Denton s tar rate has to be a higher rate than these cities to generate the same amount of revenue. TABLE 4 t TAX RATES 1990-91 Tam R Denton .6551 i Bryan .5681 i Carrollton .5540 l Lewisville 15321 Tyler .4833 ' College Station .4000 4 .3938' , Richardson To tltustrate this, Table 6 shows the amount of revenue generated by Denton's tax rate based on the other cities' assessed values. M1 I7 i l Ytiv)tW 1 t a i , I Lloyd V. Harrell r May 31, 1991 Page 4 1 TABLE 5 Denton's Revenue Assessed Value Tax Rate Generated I Richardson $ 5001400320428 0.6551 $ 31,861,519 Carrollton 41691,4609671 0.6551 29,811,746 ~I Tyler 20520,2620266 0.6551 16,014,931 Denton 2,036,603,285 0.6551 12,941,534 Lewisville 1,998,806,600 0.6551 12,701,357 Bryan 1,287,258,529 0,6561 6,179,846 College Station 1,101,479,57.2 0.6551 6,999,319 i Another revenue source, sales tax, shows Denton to be behind all but one city for this year. TABLE 6 SALES TAX JANUARY 1 - MAY 10, 1991 YEAR-TO-DATE ACTUALS i Richardson S 15 3390692 Tyler Carrollton 3,7119496 College Station 2,785,771 Lewisville 20316,505 ; Denton 29296,002 Bryan 201169588 ; As indicated in Table 7 Denton has the highest number of full-time employees with 903. However, when looking at the number of employees in General Fund I only, Denton's number of full-time employees drops significantly by approximately 363 to bring Denton's total to 540. As indicated in Table 80 Denton now ranks fourth in the number of full-time employees. This is an important distinction because, frequently, when Denton is being compared to other cities, the total number of full-time employees is used. This is a misleading figure. Uenton owns its own electric, water, and wastewater facilities, and provides sanitation and landfill services. No other city I compared performs all of these services in-house. The majority of the 363 employees are located in utilities. However, even using general fund numbers is somewhat misleading since Denton tends to perform a more comprehensive t range of services than other cities. Another important factor that affects general fund staffing is the large amount of general fund support necessary because Denton owns its own utilities, This increase in personnel occurs in several administrative areas associated with utility services. Examples of this increased staffing are in areas such as Customer Service, Data Processing and Accounting. , Lloyd Y. Harrell May 31, 1991 Page 5 TABLE 7 i TOTAL FULL-TIME EMPLOYEES i, r Total Full-Time Employee Ratio Em to ees Per. 1*OU0 13.6 Denton 903 Tyler 87U 11.5 ! Carrollton 855 10.4 Richardson 850 11.4 Bryan 725 13.2 I College Station 542 1013 f Lewisville 424 9.1 TABLE 8 GENERAL FUND FULL-TIME EMPLOYEES Total Full-Time Employee Ratio Employees Per General Fundy 11000 Citizens f Carrollton 705 8.0 l ` Richardson 675 9.U 7.7 Tyler 578 640 8.2 1 Denton 1 Bryan 397 7.2 College Station 366 6.8 Lewisville 331 711 Table 9 shows the amount of general fund money spent per capita. However$ if the sanitation and electric support costs are taken out, Th{s ish int total general fund amounts to $250404,313 and 383.35 per capita. line with these other cities and does not account for water and wastewater support ~ costs in the general fund. TABLE 9 i GENERAL FUND General Fund ter Capi to Richardson $ 4107870970 $ 668.36 Carrollton 381169,536 463.49 Denton 27,4120408 413.55 Tyler 25,705,720 340.70 f Lewisville 16,48cs769 363.79 College Station 15,7470563 300.21 € Bryan 140626,091 266.90 ,E t f 4 { F Lloyd V, Harrell P May 31, 1991 Page 6 onso To take a closer look at go of epoliceun Oentonaranks fourth severalin the to alt number been compared, In the area of sworn police officers and sixth in the number of sworn officers per square mile. Also shown in the table, Denton ranks fourth rtmentaf mber budget and fifth in dollars spent per capita6 Dentonw inn thee nuarea mber Hof psworn square miles the officers se lower t thanranks safety, Only Lewisville ranks officers per square mile. TABLE 10 POLICE PERSONNEL c Total Budget Sworn Officers 1990-41 { 139 $ 1003769401 E Tylerrdson 131 7,1050293 € Richa C a rroll tan 128 86 6512 ,434+969 Penton 109 41460 376 ' ' Bryan 84 583 ,308 Lewisville 74 4 ,683 3US College Station 67 31769*543 Money Spent l Lea f t i S Richardson $138.65 t Carrollton 102.65 Lewisville 98.52 94.17 ~ Tyler 87.02 t Denton Bryan 80.91 College Station 71.86 No, of officers S,guare Mile Per Richardson 5111 Carrol l ton 3,66` I Tyler 3,23 2.63 i Bryan 2 ; College Station 22..44 Lewisville 1.77 ? t i a 6 } 4- tai, Lloyd V. Harrel l May 31 , 1991 Page 7 3 In fire service, Denton ranks sixth in the number of firefighters and EMS $ ranks fourths Ine totale3deppartmental ersonnel le. Also ndindlast in icated ine the m table, Dentfonghters mi budget and dollars spent per capita. Again, Denton appears to rank low in the area of public safety. With the second lowest number of personnel per square mile, Denton is serving i ; enton serv the largest area, It is also important to note the at b 7 UW and icrecei s two universities with a combined enrollment of app the highest number of EMS calls. Denton also serves a large portion of the county which brings the total service area to over 3UU square miles and a daytime service population of between 100-125,000, TABLE 11 ; FIRE PERSONNEL EMS Sudget Per Sworn Fire Offer rs Calls EMS Calls 1990-93 Capita f 115 22299 No U 409600636 $ Ob.75 { Tyler 90 421 36 30086 60872,026 90.62 Richardson 86 1,631 28 3,210 6,400,493 77.89 Carrollton 85 1,300 31 ],705 2,967 404 56.67 College Station 72 2,UBU 24 3,268 3,294,194 59.89 BDenn ryan 69 1,108 15 3,682 4,94x;626 74460 ! LLewisville 61 867 * 2,360 3y4539980 74,25 f *EMT's included in sworn officers, No, of FMMS 1 Per Square Mile i Richardson 4,63 College Station 4.19 r Carrollton 33.31 .01 Bryan Tyler 2.83 j Lewisville 1.96 I Denton ].65 j , { j 1 y..1Sit}lV 1 411 F 71 Llo.vd V. Harrell may 31, 1991 Page 8 Denton ranks fourth in the number of In the area of park maintenance, z developed acres of employees dedicated to park acreage those acres in testimat d by the park ; managers. Employees are utilized whore needed and do not necessarily work 7 exclusively on maintenance of those acres. TABLE 12 S: PARKS f No. of Emp'l oyees Fm to ees Per 1,000 Devles .-1~-~Y-- Tyler 400 25 .33 64 .86 Richardson 700 gz Carrollton 600 67 7 • 35 3 . Denton 542 1 .35 Bryan 362 16 .30 College Station 308 4 .04 Lewisville 168 As only cities compared pthat own Utilities pTable tl3haDeve the nton a dreatest Bryan arec cities indicated in 1 and operate their a{ectric, water, and wastewater services. Denton also i + operates a landfill which Bryan does not. TABLE 13 UTILITIES i 3 City-Owned City-Uwned city-owned er Wastewater --ater- ' Electric _ W_.Water Yes 'i ` Bryan Yes Yes No No Carrollton Yes* Yes Yes College Station Yes Yes Yes Yes Denton No Yes Yes € Lewisville No No Yes, € Richardson No Yes Tyler * Electric Distribution only 11 When comparing the number of full-time employees for street repair, we had to s { k take into consideration hatnumthe bernumber eof emesoyth tiworkastrictly on street ; does not reflect an exact repair and maintenance. Employees are also utilized in those areas where they are needed most. Denton ranks fourth in the number of lanes miles of streets ! t E _ . i. Lloyd V. Harrell May 31, 1991 Page 9 `r to ex maintained, and fifth in the number dollars emloees umber Ofislane street miles repair and maintenance. The i maintained is significant. For example, Denton maintains ovar 100 more lane miles than College Station with much less money and less employees. . ` TABLE 14 STREET MAINTENANCE # of # of , # of # of 4 for Traffic # of Street M1 oyees Sweeeers Emolo~e2es Lane Fmolovees 4inasce Empl 1es 38 12 4 Tyler 498 824,337* 16 2 1 Carrollton 346 4p 5 Richardson 334 45 387,305 1 Denton 330 21 3b0,000 5** 2 4? Bryan 270 20 7 1 1 College Station 200 22 240~~90 3 1 1 Lewisville 150 11 * Includes 10 of tax rate dedicated to street maintenance. Information not available. 3 In the area of Animal Contand staffing velsevran eral lcitiesicontract that provide both enforcement with the counly office and do not provide that service. The table below also ne number of calls of the smallest OStaffsrand b dgeted monies; second only illustrates the large to Carrollton, with th o TABLE 15 ANIMAL CONTROL 3 Monthly of Budged Cal j Officers 10 410,000 Soo , Richardson 8 400,000 1,oo0 Carrollton 7 280,000 510 Lewisville 6.5 244,083 - 731 I Denton 480 102,544 * Bryan Tyler 4 6 275,000 600 * College Station 2 220,000 220 * Br i * No shelter L 4. 51 1 N Lloyd V. Harrell May 31, 1991 page 10 this study has ; Although it is difficult to compare cities accurately, s can be made from the , Severa attempted to make fair coFmiPrast~othat Uentoni isogr atly affected by the large results of this study. or uni amount of tax-exempt property in the city. T ajtax revenues. es as well as Denton is by value. county and federal offices greatly reduce property y far the greatest in square miles' ax ratento gettthensameaamount of revenue. This forces the City to raise its t a larger assessed value can generate an equal amount of Cities that have revenue with a lower tax rate. S and operates all Whens the number of this enerals fu Secondly, because Denton own nd ' When number of employees when making comparisons. ggii This is employees is compared in all seYDentonirankselowninastaffin tlevelsd1e. looking at specific department so particularly true of police and fire where Denton ranks below the middle in several categories. studied in this Denton provides as many or more servicer. than thataowns and operates all its comparison. Denton is the only city hree utilities including residential residents with l asolmunicippaal aairportuni tahter i landfill. Denton provides re literacy and geneoleyy programs, ft r recreation centers, a senior center, reservation endeavors. school programs for children, and historic p Denton , Main Street, Keep unique programs include Community oriented Policing, psThe Beautiful, recycling efforts, and works closely with neighborhood grpu•ublic , City also helps fund handicapped and elderly transportation and a p trolley system, and many social service agencies. Denton also administers CDBG funds. property, tax an la Given the shrinking propertdi it will be an increasingly fficultechallengeetommaintain theesaet high level of services and keep the tax rate low. l Cather ne Tuck wp i 2U15e y 1- I tnlr ` is 1 i June 1991 WORK SESSION CITY COUNCIL AGENDA ITEM TOi Mayor and Members of the city council FROM: R.E. Nelson, Exec. Director of Utilities THRU: Lloyd V. Harrell, City Manager RE: Demand Side Management RECOMMENDATIONt I Not applicable. i SUMMARY t j The City of Denton has, for several years, been E involved in load side electrical demand reduction ; programs, The concept of each of these programs is to work with the City of Denton customers in reducing their peak electrical demands during the summer peak in an effort to avoid the cost of constructing additional electric generation, transmission and distribution facilities. New coal-fired base load power plants can cost as much as $1500/KW, and transmission lines, electrical substations and local distribution dines and transformers can cost another $100/KW, Gas turbine or diesel engines for peaking purposes can cost I $400/KW, but their efficienoies are normally loss than a steam turbine type unit. Natural gas power plants can cost $504-$600/XW. If the City can avoid building base load power plants, it is able to save $12.50/KW/Month for each peak KW demand based on the above figure of $1500/KW installed cost of a new generator, Likewise, the city would be Able to save approximately $1/KW/month in transmission, substation and distribution system ; additions will and $3.30/KW/month if the city could avoid installing a gas turbine or $5/KW/month if such I generation addition is a gas-fired plant. 1 f31!F IJt1]] 1Y.hL'vCITY COUNCIL IJENDA ITEM Page 2 i J Due to diversity, that is, the fact that =►ot all t, customers' loads peak at exactly the same time, the per month savings per KW reduced must be lowered by 158 to 20% to get the savings associated with any single customer's peak load reduction. Exhibit I shows the daily electrical demand load curve during Denton's peak on August 30, 1990. Graph 2 shows a typical general service (GS) customer's load during the 24 hour peak usage. As can be rioted, the electrical usage rises fairly rapidly during the day and peaks between 2 and 7 PM. These are the main targeted hours of Denton's demand reduction programs, one of the major driving forces behind the City of Denton's demand side management program is the very high demand rate charged by TMPA and the somewhat unconventional method of allocating the TMPA fixed costs among the four participating cities. TMPA's demand charges are $267/KW/year or $22.25/Kw/month and total $23,055,000 for 'Denton's 21.78 share of i TMPA's 405 MW of capacity or 87.9 MW. TMPA allocates a percentage share of their fixed costs to each city, !1 based upon that city's relative peak load to the other three (3) cities' peak load, TMPA allocates the amount of energy each city gets to that city' percentage of net energy for load as compared to the other three cities' net energy for load. In 1990 for example, the City of Denton, paid 22.598 of the fixed costs of TMPA but only received 228 of the energy. Under normal "full requirements" type power contracts, it is normal for a wholesale purchaser, such as Denton, to get the same percentage share of energy as they pay of the fixed charges, provided they can, at all times, take the full amount of energy that their percentage share of capacity represents. Denton is able to take all energy that its 22.598 capacity share can generate. Under a joint ownership type of power contract, it is customary that each participant in a plant pay an agreed to proportionate share of the fixed costs and then are allowed to take that proportionate share of the energy, that they are able to again, provided take that energy in that proportionate share for every hour that that power plant is operating. .Again, Denton is able to do soy { Y f 9 r , t ry y. V f `(fJLy135) CITY COUNCIL AGENDA ITEM Page 3 jI k However, TMPA sets the percentage share of fixed costs and the percentage share of energy delivered at f different amounts which causes Denton to pay more per KWH for energy from TMPA's Gibbons Creek plant than normally do other cities. The philosophy behind such a pricing mechanism is to force each city to develop demand side management and, thereby, possibly postpone future installation of power generation facilities for the four cities. This is a commendable I goal, but the main concern with this philosophy is that it assumes that each of the present participants in TMPA will continue to be participants in all future generating units of TMPA. This may not be the case. Because of the unique characteristics of Denton's peak load which consists substantially of educational facilities and students who attend those facilities, Denton often has a very sharp but short peak at the end of August and the first of September when the two universities and the DISD and all the students return to Denton and turn on all u2 their air conditioners. The TMPA rate methodology is structured such that Denton pays approximately $110/KW/year for each KW of peak demand over and above the normal average of the other three cities. This means that Denton can afford to pay up to $110 KW. However, it must be recognized that gas turbine capacity could be installed for $40/KW. Therefore, all of Denton's programs are generally designed to pay in the $40/KW range. Some programs pay more than $40/KW merely as an energy conservation and long term public relations ~ program. I It is sometimes argued that the installation of gas turbines for peak shaving in marginally effective since the cost of natural gas is more than the equivalent of lignite fuel used in a unit such as TMPA's Gibbons Creek plant; however, it must be E recognized that with Denton's unique peak load conditions normally only exist for the last week of August and first week of September, and very little energy is used in the hours froi;. 10 AM until 8 or 9 PM. Therefore, the higher cost of natural gas for the gas turbine is quickly offset by the much lower $40/Kw annual capital cost versus a TMPA type base load generator which could have annual capital costs of $150/KW/Yr. CITY COUNCIL AGENDA ITEM Page 4 Below are lioted the various demand side programs that the City of Denton offers its citizens: APPLIANCE REBATE PROGRAM The Appliance Rebate Program offers $60 per ton cash rebates to customers who purchase and install high-efficiency air conditioners and heat pumps High-efficiency equipment demands less power and consumes less energy, but costs more to purchase. The rebate helps the customer offset the higher purchase price. The utility benefits from the reduced demand) the customer benefits from the lower operating costs. A homeowner with an 1800 square-foot house with an older 31 ton central air conditioner with a Standard Energy Efficiency Rating (SEER) of 6.5 could save about $270/Year in lower electric bills by installing a new unit with an SEER of In (the minimum efficiency to qualify for the program), The newer unit demands approximately 2 KW less power than the older unit. While it is extremely difficult to assign firm coat benefits o rebate programs, the rebate to the customer for a 31 ton unit would be $210. Assuming 1 a 1 KW reduction Jn demand (,8 KW/ton and a rebate of $60/ton) th savings to the utility would be about $45 per year or $675 over 15 years, ENERGY AUDIT PROGRAM Utility staff conducts on-site inspections and energy audits of customers, homes and businesses. Prior consumption and cost data are reviewed, suggestions are made regarding conservation alternatives, and newsletters, fact sheets and other publications are provided to the customer, Energy audits are free to our customers and cost the utility incrementally about $15 each, During calendar year 1990 the Utility performed 223 audits, Demand savings to the Utility and energy savings to the customer are estimated to be about 10% of pre-audit levels, if suggested measures are implemented. Energy savings to a typical residential customer could be about $100 per year. Demand savings to the utility would be approximately $55 per year assuming a } KW demand reduction and a TMPA incremental fixed cost of $110/KW. 9 el 04 CITY COUNCIL AGENDA ITEI4 Page 5 I "SUMMER SENSE" AIR CONDITIONER CYCLING PROGRAM This program allows the utility to selectively turn off groups of air conditioner compressors for short ' periods of time. By rotating these power interruptions, the total demand for power can be reduced. Participating customers receive approximately $40 in billing credits per year. Savings to the Utility is approximately $60 per customer. Just over 21400 customers are currently participating which represents 10% of our customers. !t Assumptions are that each air conditioner controlled has a four KW load and that 258 of the air conditioners are turned off at any particular time, resulting in a 1 KWH maximum reduction per "summer sense" participant. By applying a 208 reduction due to diversity, the KW savings is .8 KW per participant. Applying the $110/KW TMPA fixed cost charge, less X15-$20 per year cost of original equipment, maintenance and program operation, the result is an annual savings of approximately $60 per customer to the city, VOLUNTARY LOAD REDUCTION PROGRAM Large commercial and industrial customers may participate in this program if they are able to reduce load during peak usage days. A customer must be able to reduce at least 100 KW of load from 2 PM or 3 PM to approximately 7 PM after receiving a two hour notification from the utility. This is a very successful program as there are no capital and very few administrativ^ +osts to bear. During the summer of 1990, participating customers helped lower the annual peak power demand by over 8,600 KW. The utility gave billing credits to these customers of ;104,652 and experienced a net savings of approximately ;871,000. For the summer of 1991, credits to the customers will be increased from $18 per KW to $24 per KW, Although this is a very successful load reduction program, the city must exercise caution regarding the level of compensation per KW demand reduced, since it is a totally voluntary program. The concern is that the city could pay ;24/KW to an industry for several years and, if that industry's production priorities change, and they can no longer participate in the program, the reduced load benefit to the city is no longer available. This program must be carefully i I mom 1 yt )L CITY COUNCIL AGENDA ITEM I 'age 6 weighed against installation of "peaking" generators, since, if the above scenario happens, the city may have paid enough to the industry over the years to j have bought a peaking generator. TIME-OF-ILS-0 RATE Electriuity cannot be stored, it must be produced and delivered precisely as it is needed. During hours of peak demand, additional generating equipment must be placed in service. Time-of-use rates reward customers who can shift periods. some off-p3akrcost ptri erCKW usage to off-peak peri $4 per month, ' to the utility is $48 per year, or which is our off-peak time-of-use demand charge. On-peak cost to the utility is $150 per ear, or $12.50 per KW per month, which is our on-peak time-of.-use rate. THERMAL STORAGE INCENTIVE PROGRAM f o Thermal (cool) storage is a method of using henergy during off-peak periods (usually night) manufacture ice or chilled water which storeldingd tanks and then used to provide cooling to a inbui creases during on-peak periods. This Pro demand es off-peak energy sales while lowering eliminating the operating of. compressors or chillers during the afternoons. However, like high=efficiency air conditioners, thermal storage systems are expensive to install. Many utilities offer incentive payments to customewho rs implement hi,gh thermal i installation in order to help ooffss costs, Denton offtrincreaseathisnton$250 of $150/KW and is proposing to per KW for each KW shifted from on-peak to off-peak periods. Customers who receive thermal torthe incentive payments must agree to be placed . Also, time-of-use rate fora minimum of five years the off-peak demand charge i.s Increased from $4 per KW to $6.50 per KW. , pe full Harrell o P Y l by R.E. Nelson, Executive Director tCity d Manager Department of Utilities Exhibit I Denton 1990 System Peak II OS Customer KWH Usage CCMTG.604 t 9 DENTON 1990 SY T EM PEAK AUGUST 30, 1990 190 h! C-; ISO 170 160 150 R w 140 ~ 1~ ~ m 120 t x 110 r y w 100 I NMI 90 11 13 16 1 19 21 22 24 4 10 12 14 1B 18 HOURS OF DAY L r I GS CUSTOMER KWH USAGE 24 HOUR PERIOD 110 r 100 / 90 80 70 60 50 C 40 ~t i 20 r 10 11 13 15 1 19 21 h 4 10 12 14 i6 18 4 HOURS OF DAY r G5 `s r S A0 e- X MUNICIPAL BUILDING / 215 E. McKINNEY / DE'NTON, TEXAS 76201 crrr o~ o~rroN, rsxaa MEMORANDUM a DATES May 30, 1991 TO: Lloyd V. Harrellt City Manager FROM; John F. McGrane, Executive Director of Finance SUBJECTS WILLIAMS TRADE SQUARE The following is a brief history of the William Trade Square parking leases. The original improvements for the lot were financed in 1978 with $125,000 of and n. Cos When improvement provided dsometime in early hundred 1979. ,rhe Certificatos of 24Obligats twenty-four (1) parking At that time, First State Bank reserved and leased fifty-eight (58) spaces' In May of 1984, the City Council authorized thendManage ~yto advertise tine and ease up to (aa hundred (100) of the one hundred (124) apA at $168.000 per apace. Once again, First state Bank leased fifty-eight (56) spaces, the rest were left open to the public. leaso es f In early summer of 1987, to the County coordinate the Cleasehwitht then reop ningACof the their employees, trying t rennovated Court-House-nn-the-square. The County had agreed to lease thirty (30) spaces at $168.00 per space. In exchange for the county leasing these spaoest the city was to provide parking stickers so that the County Judge and County Commissioners could park on the square without being ticketed, With the leasing of the First State Bank and county unty spac thee se th rrenwere thirty-six (36) spaces available for public use. 1988, County ed its lease agreement changing the number of reserved spaces from thirty (30) to fifteen (15). This leaau expireA on November 15, 1990, and to date the county has not renewed the lease. As was indicated earlieri providing the County Judge and county Commissioners with parking stickers that would allow them to park on the square was contirigent on the lease agreement. a 817/566.8200 D/FW METRO 434.2329 Memo to Lloyd V, Harrell ; May 30p 1991 Page 2 ' I contacted the County judge early in January and indicated '0 him that the lease agreement had expired and would have to be renewed, He indicated to me that he needed to discuss the issue with the Commissioners Courto and would be talking with the Downtown Merchants Association and would be back to me in `a couple of weeks, i have not heard anything in response to the request for renewing the lease, and am waiting further instructions on Whether to cancel the issuance of the ~ parking stickers, if you need any additional information, or have any questions k i please advise, j JFMcataf i . 5C95F i 1 t i j k f t M1 t J,... i s• 3 'b 100 Weft Oak Suite 204 Dentm 'I'X 76201 FFHon.Jef (817) 666-8629 y i Denton County Judge n-The-square { Courthouse-O 110 West Hickory Denton, Texas 76201 i Dear Judge Moseley! ' I want to express appreciation on behalf of the Denton Main . Committee for your interest in the downtown Benton i Street Parking k parking situation. ' The Parking committee has recently completed a several-month long formal survey of downtown parking patterns, problems, and possible solutions. After ty recent conferendact~ 'y u, I have also conducted an informal survey ounty officials' parking an professionals, and customers regarding appear to bet the square, In that regard, the three options (1) Maintain the status quo [5 all-day parking permits issued to the County Judge and Commissioners for parking on the Square at their discration3J (2) Fainting out perking spaces for Commissioners and County department hendst and (3) Carving out an attractive, landscaped 5-6 space parkinq lot on the north side of the Courthouse lawn. on its surface option 3 appears to be an attractive was osi not the merchants and pro essionals or repres ntativesVof the Denton and Mary felt that Mck.upping up Texan stets ~iitorioal commissions. vhied only set a vo ld lso bef the w of a lawnN would not park araa continued an egregious diminution of the beauty and pr ate nce ofo our 100 yesar old, intact "Courthouse square", few intact Courthouse Historical site and one of only a very squares remaining in the state. ' I think that it is reasonable to anticipate that both Historrical Commissios►r, the Denton Historical society, and possibly ch a Historical other organizations, would aggressively oppose su move. w A ^s ,4 I L 100 West Oak c~9 C Suite 204 MAIN sraecr Denton, TX 76201 D E N r O N (817) 586.8529 March 21, 1991 Hon. Jeff Moseley Page 2 Option 2 was adamantly opposed by alvost everyone. As we I discussed, the limited parking on the Square is at a premium, each open space meaning an opportunity for dollars in the merchants" I pockets (estimated by urban planners with the Texas urban main Street Program to represent upwards of $50 per hour]. Further, since parking spaces are public, they are not readily susceptible to specialized designation by the City of Denton [other than handicapped]. Therefore, specially designated spaces would most likely receive strong opposition from the general public and their municipal government. S option 1, the current policy, appears to have universal approval. Merchants and customers acknowledge commissionersO need for Courthouse access and arse receptive to continuing the "perking pass" procedure. since crinsenaus in a diverse downtown area is seldon achieved, I commend to you Option 1 as the only viable and acceptable means of addressing an ovarall complex situation. i Further, I would be remiss if i did not respectfully request, { on behalf of the merchants and citizens in downtown Denton, your leadership in encouraging voluntary cooperation by the fift some Courthouse employees in utilizing oft-square parking. Our limited parking area presents a significant limitation on business and tourism recruitment and retention effortsl however, Denton county can not an example by taking the lead in facilitating a more readily accessible downtown Square. Your assistance in our joint efforts to keep downtown Denton both beautiful and accessible is very much appreciated. Please do not hesitator to call at your convenience regarding this and other matters. Vely, a tr .,P,t3,,~ I IT/ Jane sties Main Street Manaysr J4I cc cos Lloyd Harrell, Denton City Manager I f Sx~t~ !r 1 r ' 1 / L l Berry, Boyd, Coffey & Hayes i PROPOSAL TO THE r~ CITY OF DENTON FOR DELINQUENT TAX COLLECTION I t If, (Ly r. 4 .r ~,~r u nF ~nuT~ 5 ..........r....... 4 =a , F.XECUTIV$ BUy►AY.. k i A ST],TEM8gT OF FIRM'S EXPERIENCE IN DELINQUENT TAX COLLECTION, r~F~,XCffiNLOC71TIONxNCL%ZNTggINESBJ NUMBER OF STAFF J SERVICED to LIST OF CLIENTS WIT% ADDRF~$SCSI a D CONTACT PERSON SHOULD Bffi 3 PHONE NUMBgR AN u, PROV%DffiD.)....... 2, RESUMES OF KEY MANAnTRIAL STAFF TO BE ASBIdNED ..7 AS THE CITY'S RBPREBENTAPYVES , f 15 3, PROPOSED SCOPE OF SERVICES TA BE OFFERED BASED ON THE INFORMATION ATT1►CHffiD. • • • , • . SUGGESTED pgRg00"0E CRITERIA FOR THE CITY TO 4 UTILIZE IN VALUTINO THE OUIDSLIN'ES~IF COLLECTIONS 00 AND NON~PERFO> ) PERCENT CF THE DELINQUENT ,26 NOT ffiQ% SIXTY t6 E ,..,..L,...., .J TAX BASE AMOUNT - RVICES TO BE PERFORMED BY 27 E L PROPOSED FEVS FOR SE 5 FIRM THffi ....29 6, DATA PROCESSING EQUIPMENT ' .30 7 , CONCLUSION... 1 'I t I ' EXECUTIVE SUMMARY (the "Firm") is well qualified to , Boyd, Coffey & Hayes Berry, meet the tax collection needs of the City Of Menton. The Firm's large staff has extensive experience over the past seventeen (17) I enarally and in tax collection years in municipal law g specifically. Morsover, the Firm boasts two attorneys certified by the Texas Board of Legal Specialization, and a third attorney who has been a state oar delegate on the Committee on Ad Valorem islation, The Firm has a large number of local Taxation Leg The contacts and , municipal, institutional and individual clients. f knowledge acquired from this local clientele give the firm unique t< tax collection insight and sensitivity in dealing with the City's needs. The Firm has an excellent technological and research base to handle tax collection suits in volume. With its state of the art data processing system, the Firm will be able to quickly assimilate ra M the current case load and efficiently manage all litigation from . ; notice and demand letters through trial, judgment and oolleotion.: The Firm's large library .nd computer research capabilities will i ~j suable it to efficiently evaluate complex legal issues au they arise. The Firm is confident that it will be able to improve the i City's current percentane of recovery in tax collection matters, i 1 d i 3 C d If the law firm is not able to achieve a collection rate at least five (5) percent better than the 1986.1990 average, the firm will lay a performance rebate of $10,000.00 to the City of Denton. r Through the use of our sophisticated automated data processing systems, when coupled with our large and expe):ienced staff, we will manage the volume of litigation involved efficiently and profitably i for the City. We look forward to providing our services to the City. A detailed presentation of our proposal follows. { MM r 2 , I f ^[Ji fi 2a a i 1. A statement of firm's experience in delinquent tag collection, including years in the business; number of staff; office location; clients serviced (a list of clients with addresses, phone numbers E and contact persons should be provided). EXPERIENCE; Our BBC&H attorneys are experienced in tax law + and collections, Perhaps most importantly, we are experienced In Denton County, Together our attorneys have 84 years experience in the practice of law, with 46 of those years of practice in Denton County, We have handled hundreds of cases, collecting millions of dollars for our clients. We have been involved in many ad valorem tax collection matters, as well as other tax matters. BBC&H attorneys have dealt with ad valorem tax collection 1 cases at every ievol of the state, at trial and on appeal, as well as in federal trial and bankruptcy coL:•;s. We have represented individuals, businesses, farms, and multinational corporations in r~l their ad valorem tax matters. Furthermore, one of our attorneys was selected as a member of the State Bar committee proposing fr changes in the ad valorem tax code to the legislature, We will do a better job for the City of Denton because we are local attorneys. We will know sooner of any potential` problems, and will act more quickly to protect the city's interest. The experience we have gained working on cases against the ai large, impersonal tax collection legal mills, and others, not only °3- j tl } s r 1 a r. rn• E C j M I -i 1 I has taught us the law of ad valorem tax collection, but also has " shown us the pitfalls of the statewide mills' collection I procedures. We will zealously pursue those who can afford to pay and whose property is worth more than the taxes owed. We will use all .'1 f,. procedures and processes legally availablo under state and federal i law to discharge ovr duties. We will not embarrass our City by pursuing those who because of personal hardship cannot pay their j taxes. We will present each individual matter to the City prior to i filing suit and properly screen those cases before we prosecute them. After judgment, we will again review with the City appropriate postjudgment collection alternatives. In the present economy, more and more delinquent tax ; collection matters end up in the U. S. Bankruptcy Court. We have »i two of the most active and knowledgeable bankruptcy attorneys in North Texas. Filing bankruptcy will no longer be an automatic i means of escaping taxes owed to the City of Denton. 4 We know the law, we know the procedures, we xnow the system, 1 and most importantly, we know the people served. We will do a } better job of tax collection for the City of Denton. 14 NUMBER OF STAFF, Eight attorneys, eight paralegals and ten support staff. The sexual composition of the firm is twelve men 3 and fourteen women, This group includes one African-American, one i Mexican-American, and one American Indian. As noted below, our E ~4- „I 'j I firm is actively pursuing minority recruitment and employment. OFFICE LOCATION 101 South Locust, First State Bank Building, Suite 601,• y -q Denton, Texas CLIENTS SERVED: ~ while we do not presently represent any governmental units in tax collection, we have served the following companies and governmentss Turbo Refrigerating Company A Scott Instruments A Petaxbilt Motors Co. Androv Corporation First State Bank of Denton Denton Area Taaahers Credit Union First State Bank of Gainesville Sanger Bank County of Young, Texas City of Corinth, Texas City of Argyle, Texas City of Aubrey, Texas city of oraham, Texas City of Little 9100 Texas City of Flower Mound, Texas i' f I~ 7777 i MIMI 1 City of 81 Paso, Texas City of garland, Texas City of Brownaville, Texas M City of Harlingen, Texan City of McAllen, Texas city of watsoua, Texas City of Haltom City, Texan City of League city., 1'~xaa ! t 14 jr 444777 _ r- y I I 2. Resumes of key managerial staff to be assigned as the City's representatives. BYRON R. BERRY is an attorney and a Certified Public Accountant. He received his Bachelor cf Business Administration degree in accounting from Texas Tech University and his Doctor of I Jurisprudence from South Texas College of Law. He is licensed by d the Texas State Board of Public Accountancy as a Certified Public Accountant, Prior to entering law school, Mr. Berry held the position of senior Tax Analyst for Triangle Pacific, a nationwide manufacturer. Mr, Berry was specifically in charge of analysis of f ad valorem and real estate tax laws for Texas, Tennessee, New York, Maryland and Delaware, Upon graduation from South Texas Collage of ? Law, Mr. Berry was a Tax Manager for Peat, Marwick, Mitchell & Co., now the world's largest tax and accounting firm. { Representative clients for which Mr. Berry directly performed services include Hunt Oil, EDS, Celanese International, and Petrofina. As a Certified Public Accountant, Mr, Berry is well versed in research and analysis of tax issues, Mr. Berry further is licensed to practice law in the Northern and Eastern United States District ' Courts, practicing bankruptcy law in these distriots, and is a member of the Eastern District of Texas Federal Bankruptcy Bar Association. Mr. Berry represents numerous institutions as creditors in bankruptcy matters, including eight large banks, the Denton Area Teachers Credit Union, and out of state creditors such j { as Platte Valley Mortgage Corporation, BanoOno Mortgage i Corporation, Citicorp Mortgage Corporation, and Colonial Central Savings, As such Mr. Harry is familiar with bankruptcy matters r ~ from the creditor's standpoint. Charitable organizations for which Mr. Berry provides pro bono legal assistance include Ann's Haven Hospice of Denton, Birthright of Denton, Aids Denton and the Denton f , County Prenatal Clinic, He is licensed to practice in all Texas Courts. He is a member of the State Bar of Texas, Denton County Bar Association, Texas Trial Lawyers Association, the American Bar Association, the American Institute of Certified Public a Accountants, the Dallas Chapter of the Texas Society of Certified Public Accountants, and the Texas Society of Certified Public Accountants. He practices in the areas of tax, bankruptcy, oorpo ns probate and estate slanning, ratio , f RANDALL S. BOYD is an attorney, He received his Bachelor of Arts degree from the University of Texas in 1970 and his Doctor of Jurisprudence from the University of Texas in 1972. He has been / r in private practice in Denton since 1974, He has served as F President of the Audit Compliance Corporation since 1988, aisd was an Assistant Attorney General of Texas from 1973 through 1974. He has served as a memkr of the Denton City Council from 1987 through 1991, and as Mays: Pro Tem from 1990-1991. He is a member of the ` State Bar of Delegate Committee on Ad Valorem Taxation Legislation, Tax Attorney's Committee, Denton County 'Bar Association (President 1985-1986), North Texas Bar Association, y amsr,+' Kiwanis International, Goals for the 1980ts City of Denton, Denton Central Business District Association, Denton Historic Landmark I Commission, Denton County Friends of the Family, Voting Delegate at Congress of the National League of Cities 1979-1980. He practices in the areas of taxation, contracts, corporations, real estate and related negotiations and litigation. DAN C. COFFEY is an attorney. He received his Bachelor of Business Administration degree in economics from Baylor University and his Doctor of Jurisprudence from Baylor University School of Law. He is licenwad to practice in all Texas Courts and the United States District Courts for the Northern and Eastern !r Districts of Texas. He is a member of the Denton County Bar Association, State Bar of Texas, American Bar Association, the ~ Texas Trial Lawyers Association, and Denton County CrAminnl Defense Lawyers Association. He practices in the areas of civil trial litigation, collections, real estate, banking, and family law. Mr. Coffey is a member of Lions Club International and he is currently on the Executive Committee and the Board of Management for the Dallas Metropolitan YMCA, Denton Branch. Mr. Coffey is currently the City Attorney for the City of Aubrey, Texas and has represanted the cities of Dalhart, Texas and Hartley, Texas on 1 various legal matters in the past. He has represented numerous taxpayers on ad valorem taxation issues from teprssentation before appraisal committees to litigation in State District Courts and Fo,deral Bankruptcy Courts. -9- Y 1 1 3 C STANLEY D. CURBO is an attorney. He received his Bachelor of Arts degree from the University of Maryland and his Doctor of Jurisprudence from St. Mary's University School of Taw, He is licensed to practice in all Texas Courts and the United f States District Court for the Eastern and Northern Districts of " Texas. He served 3 1/2 years in the United States Marine Corps and l 13 months in Vietnam. He is a member of the State Bar of Texas, Denton County Bar Association and Texas Trial Lawyers Association, He practices in the areas of civil trial litigation, real estate, family, banking, oil and gas, real estate and criminal law. Mr, Curbo was the City Attorney for the City of Graham, Texas, where his experience included preparation of ordinances, ad valorem J and personal property tax collection, and employee grievance ,..1 review. Mr. Curbo was also the County Attorney for Young County, 4 Texas where he represented the Commissioners Court, drafted k contracts, reviewed bid procedures, and handled criminal prosecution. A RICHARD D. HAYES is an attorney, He received his Bachelor of Business Administration degree from Texas Christian University, his Master of Business Administration degree from Texas A & M University and his Doctor of Jurisprudence from St. Mary's 1 University School of Law. He served as briefing attorney for the Chief Judge of the United States District Court for the Western i District of Texas. He is Board certified by the Texas Hoard of Legal Specialization in Commercial and Residential Real Estate Law, 10 - i r :trY_y f4Fyg3j t i i He is licensed to practice in all Texas Courts and the United States District Courts for the Northern, Eastern, Southern and I sale for the 5th and Western District of Texas, the Courts of App j 11th Circuits and the United States Supreme Court. He is a member of the Denton County Bar Association, State Bar of Texas, American awye Bar Association, Association of Trial Lrs of America and Texas Trial Lawyers Association. He has represented numerous lienholders and taxpayers for eleven years in controversies involving appraisal adiotions in disputes regarding appraised distriots and taxing Juri reements law installment ag, values, renditions, delinquencies, in both business personal ~ tax warrants and. bankruptcy suits, property and real property taxes, He practices in the areas Of civil trial, real estate, construction and banking litigation. H1 ~F He serves on the Boards of Directors of the Denton Chamber of Denton County Bar Association, Denton Kiwanis Club, and Commerce ecutive international Association of Credit Exs - Denton County. He is president of the Denton Kiwanis Club for the year 1990-1991. He r and on the Board of Directors of the has also served as an office 8 Greater Denton Arta Council, He is a 195 graduate of Leadership 1 He has served on the Denton Historical Landmark Denton, - Commission, the Land use planning Committee and the Appendix A Committee. HENRY C. PAINS, 3R. is an attorney. He received his j Bachelor of Arts degree from Texas A & M University and his Doctor of jurisprudence from St, Mary's University School of Law. He is - 11 - ~f1 4 r 1 Board Certified by the Texas Board of Legal S", oialization in Criminal Law, He is licensed to practice in all Texas Courts and in the United States District Courts for the Southern and Eastern i Districts of Texas. Mr. Paine has represented city employees, particularly police officers, in a variety of administrative matters. He has served as I a liaison between local governments and their state and federal ' counterparts, and has been responsible for the drafting of CoMmunity Block Fund Proposals, These Block Fund proposals were I approved and resulted in a new drainage system in La change, Texas, j Henry Paine is currently serving as Secretary of the Denton County Criminal Defense Lawyers Association. He is a member of the Denton County Bar Association, American Bar Association, Texas Trial E Lawyers Assoniation, Texas Criminal Defense Lawyers Association, Denton County Criminal Defense Lawyers Association, Texas Young Lawyers Association and Texas AAggie Bar Association, He practices in the areas of criminal trial, appellate practice and personal injury, JEFFREY B. ROBB is an attorney, He received his Bachelor of Arts degree from North Texas State University, Summa E Cuts Laude, He received his Doctor of Jurisprudence from the University of Texas, with Honors, and was awarded the American Jurisprudence Award for legal research and writing. He is licensed to practice in all Texas Courts and the United States Distriut Courts for the Northern and Eastern Districts of Texas, He is a wA 12 i~ I T- k 41 f j member of the Denton County Bar Association, American Bar Assooiation, Texas Trial Lawyers Association and Federal Bar of Association. He practices in the areas civil trial litigation, banking, consumer and appellate litigation, and is an adjunct faculty member of mexas woman's University in its paralegal perience includes representation of debtors in tax program. His ex a collection suits, collection of delinquent accounts for banks and other institutions, and participation in eminent domain proceedings. GREGORY J. SAWKO is an attorney, He graduated with a honors from St. Mary's University with a Bachelor of Business Administration degree in financial management, He obtained his Doctor of Jurisprudence from St. Mary's University School of Law, 3 where he received the American Jurisprudence Award for constitutional Law. He is licensed to practice law in all Texas Courts and the United States District Court for the Eastern District of Texas. He is a member of the Denton County Bar Association, American Bar Association and Texas Trial Lawyers of Aubrey, Texas. ' Association. He is the Assistant City Attorney ~ Mr, Sawko is engaged in civil trial practice. He has represented taxpayers defending tax suits and levies, and creditors and debtors in collection lawsuits. He has prepared, abstracted and executed judgments, filed liens against real property and engaged in condemnation hearings. He practices in the areas of .4 civil litigation, collections, personal Injury, workers - l3 - i ' 'Y+yAr .r. li 1 4'((F„{5y I - : pompensation, deceptive trade praotices and insurance law. f. r i ! i r ! I !.x.17 ! I 14 f,i 41 } Us.2ilyce 7 si`a96Y 1 3. Proposed scope of services to be offered: M.. ' THE LAW FIRM WILL. 3.01 Receive the delinquent tax rolls. As noted below, the firm has sophisticated software and automated systems. The firm regularly employs expert computer systems analysts to produce highly specialized software which has extensive integrated word and data processing capabilities. Our system is fully compatible with the City of Denton's computer system. We have the capability to receive data by magnetic tape, 'j diskettes or floppy disk, as needed, to obtain delinquent tax rolls Ik from the city. 3.02 Substitute as attorney of record on all existing suits in f which the City of Denton is the Plaintiff or intervenor; pay all court coats and filing fees. LJ The firm boasts the larq;ist litigation section in North Central Texas excluding the Metroplex area. The expertise of the attorneys involved will allow easy substitution as attorney of 1 record on all existing suits and interventions. The firm will pay ,ad all expenses, costs and fees in advances t 3.03 Provide all research and paperwork necessary to provide taxpayers and the Tax Collector with correct or corrected f information to update the City files, including forwarding addresses as located. I} The firm also boasts one of the largest law library and computerized research facilities, both on and off site, of any firm I.J _i 4sSPAriz. P .rte in Denton county, including on-13.ne computerized commrnioation with the Secretary of State's office in Austin. The firm shall provide all research and paper work necessary to provide taxpayers and the tax collector with correct or corrected information to update the city files, including Denton forwarding addresses as located via N) its computer data base, or the more traditional address x6search techniques located on site. 3.04 Submit monthly reports of suit filed on accounts and I duplicate letters sent to taxpayers. The firm's automated suit document system, in addition to its abilities to receive data, cross index files, and provide automated ~f system follow-up, tracks the following data: Ii * Number of letters sent to taxpayers I~ * Petitions and citations for personal service * Number of suits filed , * Separate sohedules of taxes calculated to include attorney's fees * Judgments and releases 3, * Dismissals l * Computer generated statistics to inform the City of the quantity and quality of work being performed * Number of Judgments taken and amounts involved 1 Or Summary seizure and sale activity } * Number of bankruptcy claims filed These capabilities will allow the law firm to submit monthly - 16 - 3)1 1 T- 7 r : i reports of letters sent to taxpayers, suits filed, judgments and foreclosures, ' 3.05 Provide a quarterly report to staff that could be submitted to the, City Council for review. Provide monthly reports on pending suits, judgments and foreclosures. j The firm's automated suit tracking system will provide the City of Denton with the following informations *cause No. *Style of case a *Filing Date *Defendants, names *Lien Holder and *Property description other parties named *service of citation *Court costs payment # and date *Answers by opposing *Motions filed by any party ,I parties ca *Status *Judgment date i *Abstract of Judgment *Foreclosure date *Pay out *Special case status , C ~ *Tax Wa:irant date These capabilities will allow the firm to provide a quarterly report to staff that shall be submitted to the City Council for r+~ review. not 3.06 Pile suits chedule to b uestablisent thet C ty of Deresptonond ~ in accordance with a s . ' Having the largest litigation firm in North Central Texas, ~i coupled with the automated suit tracking system, will allow the firm to immediately file suits on delinquent taxpayers who do not 17 , r k t FSLW<; p 1 respond to the schedule to be established by the City of Denton. Because our firm is local, wo can have personal contact with the taxpayer, Although we believe that filing a lawsuit should be the last alternative in the collection process, we will aggressively pursue any lawsuit filed to judgment and foreclosure. r 3.07 Intervene in delinquent tax suits filed by Denton County and Denton Independent School District, if applicable, pursuant to Section 33.44, Property Tax Code. These same capabilities will allow the firm to immediately I intervene in delinquent tax suits filed by Denton County and the Denton Independent School District, and other taxing authorities, if applicable, pursuant to Section 33.44 of the Texas Property Tax Code. 3.46 Consult with the City of Denton's attorneys in the filing of delinquent tax claims in bankruptcy proceedings. The firm's location in downtown Denton, near the City of Denton faoilities, and the technology employed by the firm make l' consultation with the City Attorney of Denton immediately i ~t available, either personally or electronically,; our proximity ! makes oommunication with City off ioials convenient and time saving. 3.09 File suits for collection of delinquent taxes pursuant to Sections 33.41 and 33.42, property Tax Code, or file on judicial foreclosures. The firm's automated suit collection and filing system, and j its expertise in litigation, allow the firm to file suit for collection of delinquent taxes under Sections 33.41 and 33,42 of -ls - j jlll I~'r♦ WIW t i i i 1 1 judicial foreclosure. I Texas Property Tax Code, and Pursue Texas V the .1 F ollow through on all suits and provide reports to the 3,10 City of Denton. A. Provide recommendations for quaky Tax iCode, that pursuant to Section 33.02, Property an installment agreement be entered into between City and taxpayer. The firm has a reputation of consistent and thorough r ment and foreclosure, The prosecution of its lawsuits through judg firm will have the ability and will Provide recommendations to the lg City in all cases where an installment agreement pursuant to 33.02 riate under the circumstances, Property Tax Code id approp t 1 rovide legal support and research as needed. t. 3,11 p A. Provide recommendations to not pursue a case if a low case is weak or the likelihood of oollections or unlikely. ' facilities, combined with off-site The firm's on -site library 1 computer oapabilities for research and the expertise of the firm, ort"as needed will allow the firm to provide legal research and supp by the City. The firm recognizes the need to thoroughly rt, investigate all cases and to provide individual attention to each ~ff y~ file.. However, the firm is well aware that in certain instances:. E ursue a case if the k recommendations should be made not to p likelihood of collection is low and filing suit would only serve to embarrass the City or harass the taxpayer. 5 19 r~ i T-...: - 1AIMPI i M~ 3 ,12 Only collect those groups or individual accounts which the City of Denton determines in its discretion are to be collected by firm. { The firm is committed to a close working relationship with the City of Denton's personnel. Prior to initiating litigation, the firm will submit all accounts for approval, The firm will pursue collection efforts against accounts which the City of Denton determines are to be collected by the firm, Once judgment is a obtained, the City will again be consulted prior to engaging in 'a post judgment collection efforts. The firm recognizes that the r City of Denton is its client. We will always keep in mind the City's desires when performing our work. 3.13 Provide all supplies and postage necessary to handle billing. Collection procedure; are a matter of day to day operation within the firm. The firm is well supplied and capable of I.~LA providing all supplies and postage to handle the collection of i.; delinquent taxes. 3,14 Obtain the ownership records of all property on which ,i a suit is filed at firm's expense. The firm's extensive experience in handling collection and real estate matters in Denton County maker us uniquely qualified in obtaining ownership records at the firm's expense on all property on which a suit is filed. One of our attorneys iy Board Certified in Real Estate Law. We presently work closely with several title l companies and services to provide up to date recording information. j I ~20~ i f p iX4!f1c,5fy Provide total and complete delinquent Sec collection, 3 , 15 pursuant to Sections 33.48 including court filing fees and all other costs, p ' and 33.07, Property Tag Code, and indemnify and hold the City harmless in any suits or liability that may result from the delinquent tag collection. t Through the firm's data processing system, and automated ' the firm will be capable of collection and suit document systems, total and complete delinquent tax collection, including 1. providing court filing fees and other costs pursuant to sections 33.48 and 33.97 of the Texas Property Tax Code. We will indemnify and hold k•~ the city harm?.ess in any suits or liability that may result from the delinquent tax collection, 3 to Propose a method of assuring that the amount of y g delinquent taxes collected by the Law Firm will be at least equivalent r to the amount projected to be collected by in-house staff for the 1991- t 92 fiscal year. Upon being awarded the contract, the firm's data processing t< analysts will cause our system to interface with the City's system r=a to allow the firm to immediately start collection procedures. The firm will mail a notice of delinquency to the delinquent t: g taxpayers within thirty (30) days of its receipt of the data from the City. Thereafter, the firm will frequently mail subsequent notices of delinquency beginning thirty (30) days from the first notice to each account that has not paid, according to the City's records. l,at ~ On or about November 1, 1991 and upon authorization by the City,. the firm will file suit in State District Court and f x1 - 21 i 1 k Kd• F•;hy`aJfl~ j 4 ain judgment against those taxpayers who have not expeditiously obt M~ paid their delinquent taxes. the firm ,0 days after obtaining judgment, Within thirty ("I will abstract and execute the judgment and begin undertaking all be approved by the City of post judgment activities which may areas tax warrants and Additionallyr the firm will p Renton. sheriff sales in order to collect delinquent taxes owed to the City of Denton, the Eirm will 1r*~ in the event of a taxpayer filing bankruptcy, a proof of claim within 30 days of notice of bankruptcy- file to keep Thereafter, the firm will take all actions nereseary proceedings to assure that the tax liability abreast of bankruptcy i . k, of the debt to the City is secured and paid. 3.17 Propose a method of payment. I 'A monthly within The firm agrees to aooept payment from the city ; J, iii fifteen (15) daps of the close of that month's activity. Be entitled to fees on amounts actually collected while ,1 3.18 pursuant to Sec. 33.07 of Property Tax Code. <i contract is in effect, p } on amounts The firm anticipates entitlement to leas based up oted while the contract is in effect pursuant to ke colle actually in no Section 33.47 of the Texas Property Tax Code. Therefore, pate fees until actually received by the the firm antici event steal City of Denton. I 3.19 'Provide information concerning minority involvement. Indicate the ethnic makeup and the sex of your staff, presently and projected, if not presently fully staffed. Also, Indicate if you would -22- 4 k ~xA s V i 3 consider sub-contracting parts of this contract to minority contractors our com liance with EEOC I lease describe. Also indicate y p and, if so, p s guidelines. The firm is highly conoerned with minority involvement. We believe we have the highest percentage of minorities of any major firm in North Texas. The firm will consider sub-oontraoting ' various pasta of this contract to minority contractors including ka but not limited to data processing systems backup, service of process, printing and courier services, as well as any legal j services that could be performed in conjunction with this agreement. We have aggressively pursued hiring minorities. We are proud one Afrioan-American, one to state that we currently employ Mexioar-American, and one American Indian. The firm is in full if compliance with EE4C guidelines. 1 Coordinate the filing of all tax suits with the City 3.20 Attorney and all tax' collection efforts with the City of Denton Tax Department. The firm will regularly communicate with the City Attorney. f The firm's automated collection and suit document system combin4d with eight local, attorneys will provide complete coordination of the filing of all tax suits with the city attorney and all tax I collection efforts with the City of Denton tax department. 3.21 (Was omitted from the City's Request for Proposal.) of all tax files to be turned over to W 3.22 Provide for copes the City Attorney when the Contract is terminated. { 23 - s v. r 1 St3N!'w'11. M 0.Y:i.1'L 1 The firm agrees to deliver copies of all tax files to the City M Attorney upon contract termination. 3.23 Make recommendations to Tax Department on accounts ' to be collected (i.e., mobile homes) aircraft and business personal { property) by summary seizure (Tax Warrants) and perform all legsl work necessary to reduce those accounts to payment of taxes pursuant to Sections 33.21, 36.22 and 33.23 of the Property Tar Code. The firm will make recommendations to the tax department on ...,,.E accounts to be collected by summary seizure and perform all legal work necessary to reduce those accounts to payment of, taxes pursuant of sections 33.210 33,22 and 33,23 of the Texas Property l w Tax Code, 3.24 Maintain collection rate of sixty (60%) percent of delinquent tax base, with penalty clause initiated on the collection i agency if this is not adhered to. 'A The expertise of the firm, its knowledge of local conditions 1i and its sophisticated data processing system will allow the firm to have the highest oolleotiov. rate possible on the delinquent tax j base turned over to the firm for collection, In recent years the { City's delinquent tax co.leotions have fallen from a one time high a of sixty-one (61) percent in 1986-87 to only forty-three point seven (43,7) percent in 1989.90, I + We believe we can return the City's collection rate to above sixty (60) percent on all delinquent taxes turned over to,the firm for collection and not barred by limitations, We would propose a performance rebate of 810,000 if our collection percentage does not exceed by at least five (5) percent of Denton's 1966-1990 average - 24 i L S.d A I I jl collection rate. 3.25 Provide concentrated effort toward the collection, within the statute of limitation period, of delinquent mobile home and business personal property accounts. The firm has been aggressive in its pursuit of clai-ii on behalf of its clients. This philosophy, along with the firm's sophisticated data processing system, allows the personnel of the f firm to focus concentrated efforts toward collection well within the statute of limitation of all accounts. A large number of the City's delinquent tax accounts have been rendered unoolleotible because the statute of limitations has run. The firm will diligently monitor all accounts to insure this will not occur in the future. rr h~ y.a Il E 2q _ E n^• M i rS j I A 4. Suggested performance criteria for the City to utilize in va i atin if { the success of the contract (6U%° percent o the delliinquent tax collections do not equal sixty ) base amount. PERFORMANCE CRITERIA: Suite filed a suits dismissed for lack of prosecution bst suits reduoed to judgment, ayaated and sxeautud abstract , 4. Average time periods to re ohju osldment, and execute and value of property 5. Number of sheriff sales arty 6, Number of warrants executed and value of property sold 7. Number of letters _,?rlt to delinquent taxpayers and { lienholders a. Number of cases resolved without litigation + 9. Post judgment discovery actions (interrogatories, t. i depositions) 1o, 1P,aroent of aooounts oolleoted ry~ il. perce'n't of money collected Communication with staff in recommending which aooounts are collectible and worth pursuing. statute of limitations its barred b 13, Number O it being filed and served, However , City without has the right to require that all suits be timely , 1 t filed I I k.. y I 6:L 4541: j 5. Proposed fees for services to be performed by the firm. f~ FEES: f The firm agrees to accept the statutory fee of 154 pursuant to { Section 33.07 Texas Property Tax Code, subject to the performance rebate and penalty provisions described, it is important to note that if the firm did not meet its performance goals, the'effeotive net fee would be 144 or less, I 1 ; E t I .a w 27 f ~ i I~l9w 1 I ' DATA PROCESSING EQUIPMENT ! ' r H~rdWare: i.~ Componeata 8peoif3oationer 386-25Mhz, 8 MB Ram,.330MB Hard Diek CFO (Runs 100-user -Network) 386-25Mhz, IHM-compatible Backup CPU 2 Meg RAM, Color VGA Monitor, IEi. Mouse, 2400 Baud Hayes-Compatible { Internal Modem E rM n: 11 Hard drives picks 28 Floppy drives srl Tape Drive 500 MB Colorado Memory Systems IBM Compatible or ASCII j } 25 Workstatlane 20 286-25Mhz, 2-4 MB RAM, ~ {CRT's) IBM-oompatible Workstations with access to all network software is 5 IBM PS/2 workstations OCR Page Scanner Reads Documents on paper directly into Word Processing r, Hsvlett-Packard Emulation, 14 2 Toshiba Laser printers pages per minute, 3 Large paper bins, and Envelo7e Feeder/printer I Hewlett Packard Laser Jet prints 8 pages per minute 3 High-Speed Dot Matrix 320 CPS Seikosha and 250 LPS Printers Panasonic, and IBM LPS (Report Generation, etc. using continuous form paper) -28- i I 7 t i A. { tkitl3dt`' 1 i i J DATA PROCESSING RESOURCES E Snftvvare: ^i Companentr Speoifloationrr ' II 1 . ,1 internal File Maintenance saki File Maintenance s" Novell Netware 386 Version 3.11 Network Software `So£tware Networked Remote Communication Telecommunications E'^ Anywhere TV/LAN offal tionin/Dial out, Gateway PC operation, Chat simultaneously i with other party Accounting, Billing Software E Billing f ~r• Spreadsheets VP Planner Surpass Lotus 1-2-3 Symphony r Caloulator i I Word processing Wordper£ect 5.0, 5.i, IsM DisplayWrite 4 V.2 Ii Interoffice Communications Electronic Mail, Appointment WordPerfect Office Calendar, Meeting Scheduler Desktop publishing - NewsletterseBanners, Graphics, Font Generation Finesse Desktop Publishing Graphics, , etc. x f 3. t I 1 k CONCLUSION w d Coffey & HaYesO is enthusiastically ready, Berry, HoY ~ f } and able to serve the tax collection needs of the city of willing firm is uniquely suited for the work because of a The Renton. experienced and well-trained staff knowledgeable of tax large, e Of focal cial knowledge Of 101*1 collection laws accessibility and Bps processing and and the best available computerized data conditions 4 research capabilities in North Central Texas- percentage the City's percentage of taxes Our firm will improve substantial monies to the City. We are confident collected,, or pay we will 'benefit both the Citj and our arganixatioa if selected to handle this responsibility. We look forward to receiving that iy opportunity. . l,yf 4 ,j 6B -30 t popm KOMI t ` re y,F i ii tyPROPOSAL FOR THE COLLECTION OF Y DELINQUENT TAXES .y F' CITY OF 'f DENTON i ~ r May 6,1992 ,s } a k ~x i I r4 1 Y 1 t MCCREARY, VESELKA, BRAGo & ALLEN, P,C, ATTORNEYS AT LAW JACK MXREARY P.o, 130) (2090 SHELBURNB J. VEBELKA AUSTIN, TEXAS M654M WWW S. NEWBERRY, JR. GILBERT T. BRAGG FAX(612)454.1861 RODNBY a DOWO HARVEY M, ALLEN ROY L ARMSTRONG GERARO M. PALOMO MICHAEL REED ROBERT L MEYER3 BYRON J. BOYD IORK SWWNEY f, May 6, 1991 i Mr, Harlan L. Jefferson Treasurer City of Denton Office of file Executive Director of Flume 213 E, McKLtney Street Denton, Texas 76201 IX k Re: Request for Proposal For Services of Delinquent Tax Attorney Dear Mr. Jefferson; Thank you for yourRequest for Proposal ForServices of Delinquent Tax Attorney, Iwrsuanttoyourrequest, McCreary, Veselka, Bragg and Allen, Attorneys at Law, Is pleased to submit Ihis Proposal and Proposed Contract for the collection of •!elinquent property taxes to the City of Denton, The Informnllon following this letter Is a detailed description of our delinquent property tax collection program, Our Finn has represented the County of Denton since 1983 and the Denton Independent School District since 1987, The program presented in this P ~ rnpos4l is fully Implemented and has proven to be very i successful, In view of die fact that out Firm presently represents the County and the School District, we are I In the position of being able to extendour delinquent tax collection program to the City of Denton Immediately upon receipt of notification of Acceptance, Your letter outlined the crherlA that will be used in evaluating proposals An index follows which shows the f pages where eacIt seiecdon criterion Is discussed. Our proposal Affirmatively addresses att selection cr!feria, It Is our intention to affhanatively respond to all requirements in the RFp. In the event there is any question about any aspect of this proposal It shall be construed to agree with the R", ' We would consider It a privilege to represent the City of Denton and look forward to working with you, 1 have been designated the chief contact person for this proposal. Please contact me if you have any ue 1 or comments at 1.800-369.9000, Y 9 ons Y Sincerely sf r: I Gilbert T. Bragg, Managing Partner i MCCRHARY, VESELKA, BRAGG AND ALLEN, P.C. Denton Branch Office AWM 00 W-001 w lUIIOfK rwwlewo rlota% µ111110 1w1 D/M ,1,iuN N1w1A ► 101 ~„11MI~ f 4 T)Mr MMO ~ ft" 01 K M. ff _ "tom V~ *aft ""4641 p1jwn TXN waim rX Mk L"A", TX F Mf WMwkd»wq yX MM Ill - rx" M k*0 oioil) 04" »0 HM (0110 maw OM 11174A1 0" ""M om W."" All$106 110 WAK YA MMl In»1IImI t I MCCREARY VESELKA BRAGG & k' ALLEN R May 6, 1991 t! f DELINQUENT PROPERTY TAX ` I' COLLECTION AND LEGAL REPRESENTATION PROGRAM I 1 i CONTF_•',HTS I. Executive Summery Of VR• Related laws 37 ~ a Chart 09 VIU.Wm Reference 40 s II- Collection Froadures 10 IX. 9iogrophical fdormadou s0 A. Taxpayer Notification 10 X. Exhibits 59 B. Title Research 11 A. Mild Detail Letter a C, Litlgatlon 12 B. Hash D0111 Letter i D. Vacant and Abandoned Property Tax Sales 14 C. Demand Letter n E. Tax Warrants and Summary Setames 14 D. Lien holder Latter F. installment Payment Apreemems 13 E. New Owner Letter d. Barkrumey Proceedings 15 F. Notice of Trial Leiter t H. Cullectiog Taxes prom federal Agencles IS Cl, Suit M. CommunicMiow and Raporfiag Cepabilitin 17 H. Citation #t Copy of Denson County Report dated 2.1.91 IS 1. Judgment IV• our Firm 30 J. Opinion Letter V. Attormy Ftes 32 K. V1ewPoint V1. Data Processing Support and Resources 33 L. Proposed Contract f i ~f ;i I a , City of Denton ; t; F is Request for Proposal Page Chart 1 Lr RFP Item 1 Ifi RFT Cover lA terl r ' 5,30,4o-49 1) A statement of firm's experience; clients sarviced 3 30,50-55 2) Resumes of key managerial staff 3) Proposed scope of services 5-8, 10-16 4) Suggested Performance criteria 32 t, 7132 5) Proposed fees for services 1.aw Firm Yd& 1) Receive tho delinquent tax rolls 10 37 2) Substitute as snomey of rece.d 3) Provide Tax Collector with correct or corrected information to Including forwarding addresses t~ 17 i 4) Submit monthly reports 5) Provide a quarterly and monthly reports 17 7, 12 ;l 6) File suits on delinquent taxpayers 12, 37 7) Intervene in delinquent tax suits T~. , . T L{Vs.a dkiyAli 1 1 M I r 8) Consult with the City of Denton's attorneys in bankruptcy Y proceedings, l t F ` 9) File suits for collection of delinquent taxes pursuant to Secs. 33.41 and 33,42, Property Tax Code, or file on judicial foreclosures 7, 12 I 10) Pollow through on all suits, Installment agreements 12015 11) Provide legal support and research as needed 38 12) Only collect those groups or individual accounts which the City of Denton determines in Its discretion are to be collected by the the firm 12 13) Provide all supplies and postage 32 14) Obtain the ownership records of all property on which a suit is filed 6, 11 15} Provide total and complete delinquent tax collection 15 F' 16) Propose a method of assuring that the amount of delinquent taxes collected wW be equivalent to the amount projected to be collected by in-house staff 32 j 17) Propose a method of payrnant 32 49 18) Pees pursuant to Sec. 33,07 of Property Tax Code 32 ) k' 19) Provide information concerning minority involvemem 30, 38 .r }j 20) Coordinate the filing of all tax suits with the City Attorney and the City Tax Departrnent 12 21) Not listed in the li1xP 22) Provide for copies of all tax files to be turned over to the ` City Attorney when the contract is terminated 32 G; S1 x. F ~N v , . mtaw Y i I D f { 11. 14 23) Tux Warrants 24) Maintain collection rate of sixty (60%) percent of 32 delinquent tax bas(; r r 25) Delinquent mobile home and business personal property accounts 13,32 Orlteria for SelcclingFL'grit 1) An established :ew firm whose principal business is the 5, 30 collection of delinquent taxes, 2 2) Firm must have an established history of expertise in the delinquent tax collection fiald and provide a complete list of the past and current Texas clients, 5, 30,40-49 4 3) Law firm has to show capability to staff an operations sufficient to process up to 25,000 delinquent accounts annually, 33.36 4) Firm will provide a bond, or other assurance, satisfactory to the City that the additional penalty assessed to defray the cost of legal fees on accounts prior to the 1985 tax year will be repaid by the firm in the event such fees am ruled invalid, 32 ' 5) Firm will have, or will establish, a Denton office by data' delinquent accounts am tumed over and will provide a 1-800 number, or other toll-free service, to main office if necessary, 5, 17, 30 6) The cost of the firm's services will be considere d, but 32 = will not be the sol* ^riterlon for selection, Y 4 9 t ,gyp. I-EXECUTIVE SUMMARY McCreary, Vesefka, Bragg & Allen, P,C, Attorneys at Law, i3 pleased to present this proposal for the collection of delinquent property W..,t and legal representation to the City of Denton. T1►e success of any effec live delinquent tax collection tnd legal representation program is predicated on the selection of a law firm which has an i ndepth knowledy,, a of property taxation, understands the application of l aw as related to property taxation, and has the experience to Implement an aggressive delinquent tax collection program. McCreary, Veselka, Bragg &Ailen are ri rv.m in the area of property, taxation and have 30 years of experience In working with sehooldistricts, countles,cities, andappralsaldistricts, We have represented the County of Denton since 1985 and the Denton Independent School Dhstrictslac a 1987, Out other Denton County clients and the period of time we have represented them are as follows, City of Argyle since 1989 Argyle Independent School District since 1979 City of Aubrey since 1986 Aubrey Independent School Distrkt since 1979 Corinth Municipal Utility District Of since 1988 Krum Independent School District since 1989 ri. Pilot Point Independent School District since 1986 City of Ponder since 1984 Ponder Independent School District since 1982 ti City of Sanger since 1983 f Sanger Independent School District since 1980 We are aware of the professional anel responsible approach that is necessary to establish and maintain a " delinquent tax collecdoo and legal representation program, Our years of experience In delingttent property tax collections and our office in Denton enable us to provide a r,Aogram which will Insure the efficient and cost effective collection of the delinquent taxes due the City of Denton, Our Firm has consistently demonstrated the ability to substantially inmom delinquent tax collections over the levels attained by our clients prior to our employment. Moreover, we have achieved the goal of maximizing collections with t Integrity, resulting in favorable publicity for our clients and ourselves, The following are some of the significant points contained in our proposal. { 1, Our firm has an office in Denton, fully staffed with a Managing Attoiney and four employees. Our office provides delinquent property owners with a convenient contact point for discussion and resolution of problems and questions. 2, Our Austin office provides complete computer data and word processing capabilities, 3. Law firm staff memebers will be available to the City tax office to assist in the collection process and promptly respond to the inquiries of delinquent property owners, ?F. - 4 T"_ ~ Gi4)3iy I k t t. 4. A notice of delinquency Is mailed each year with an "Address Correction Requested" on the envelope in an effort to obtain new addresses. s S, Comp,•ehensive legal representation will be provided the City to all property tax matters. p# ! is t The overall objectives of McCreary, Veselka, Bragg ek Allen are as follows; 1. OurFIrm will commit the thae and resources necessary tocollec t the delinquent taxes outstanding, 2, We will provide comprehensive legal representation to tl,o City on all property tax masters. 3. We will provide expert and aggressive bankruptcy rep-sentatlon, 4. We will communicate to the City the work performed and the results achieved. F S, We will recommend methods to improve the delinquent collection process. r 1 6, We will increase public awareaces that nonpayment of property takes is undesirable, 1 7, We will deliver a cost effective program which maximizes delinquent tax collections and permanently enhances the overall tax collection rate, P i These objectives can be accomplished through our delinquent lax collection and legal representation program, 11tis program Involves several major components; 1. Taxpayer Notification * McCreary, VeseAra, Braga & AUen will mail delinquent tar. notices to persons listed on the delinquent tax roll to insure that each delinquent property owner is aware of their tax delinquency. * The delinquent tax notices sent by the Firm are constantly monitored for mall returns and address research is conducted to promptly notify all property owners of the delinquency and to advise the Appralsal District staff of all new addresses. * Our delinquent tax notices are fully addressed and personalized letters directed to Individual property owners containing the property description, the years And amounts due and the address of the city where payments may be made. 2, Title Research t * McCreary, Vet:elka,Bragg&Allete conducts a full title examination on each tract of real property before a delinquent tau suit Is filed. ; 6 I 1 i 1 1, 1 , WesendaddlNon&Inoticestopartieswhowedeterminedthrougho'trtitleresearc have anInadonat received In property on which delinquent taxes were due and who have ns, usually penholders new owners o jo nt owners, once of Nte tax delinquency. Tb#-" P01`30 make prompt payment to the City without unnecessary and notified of this delinquency, usually pr costly litigation. t 3, Litigation 1` * McCreary, Veselka, Bragg & Alkrr will file delinquent tax suits if the delinquent property owner r fails to respond to the notices sent by us. + We obtain judgments against persona who have bees sued for delinquent taxes and will conduct when the delinquent taxes were not paid after judgment is taken. tax sa,+es of real property * We Issue Writs of Execution to collect personal properly taxes not paid after judgment Is taken. 4, Bankruptcy * McCreary, Veseft, Brags & AWN has a complete banlmrptcy section within the Firm to file 3 of all bankruptcles in which the City Is due taxes, ti claims and monitor the Progress regularly file objections and * TheFirm, aatto attorneys am fully all the ped" Ikens motions and ett ! in Bankruptcy proceedings. S. Legal Representation + McCreary, Vesefka, Bragg & Allen will provide legal representation to the City on all property tax collection and appraisal matters. 1 6. Fees t * Our fee for all our services is fifteen percent (1396) of the delinquent taxes, penalties and a Interest collected. s =l * This fee includes all of the services we provide, Including all legal representation, taxpayer i notification, address research and data processing activities. the Ci 's adoption of the ; * our fee is passed on directly to the delinquent taxpayer through d Sec X3.48 of the Property additional penalty provided by 33.07 of the property Tax Code which allows the recovery of attorneys' feeTax s. * our fee structure is discussed in detail in Section V of this proposal. ' I VOW] r ' I Is very delinquent Out Delinquent Tax Collection Program is designed to maximize the collection is maWtalning but finu manner, We feel an aggressive DoUnquentTaxCollectionProgr i mPoetan a high collection percentage for both delinquent and current taxes. However, careful consideration is given all aspects of the collection program to insure all property owners are treated equally and fairly. Onrcollecllon program provides for continuing review of all delinquent accounts, sending letters, filing suits, seeking judgments and the sale of property. iA Our expertise in property tax matters and our understanding of the procedures necessary r10 maximize Bragg 1 delinquent tax collections, as described in this proposal, clearly demonstrate why McCreary, a,, of ;t A1kn should continue to be the lave firm to represent the City Denton, t t A a t I 1 t 1 e 1 1 1 1 E li Collection Procedure Phase I Phase II Phase III Taxpayer Notification Title Research Litigation Title and Mall Delinquent Ownership File Tax Notices P Tax Suit Research i Address New Owner Judgment Research Letter i Demand Lienholder Sheriff's Sole Letter Letter of Property k Tars Paid Taxes Paid Taxes Paf d McCreary, Veselka, Bragg & Allen ' 9 t l4lM'rwr'. . } \a _ H-COLLECTION PROCEDURES tr A. TAXPAYER NOTIFICATION The initial phase of our Delinquent Tax Codecdon program Is designed to elicit voluntary payment of the loxes due. Our experience has proven that through the use of a series of notices of delinquency to property a ownera substantial payments will be made prior to the institution of legal proceedings, Cho ears and i the owner with a description of the property, y I A series of notices are mailed providing property s amounts due, the address to which pear or more flea if possib eE we send the followkugtseries of loll rs o corrected. At least three times esc y ; each delbnquent property owner. h S These totters provide r,. This letter Includes all yea" of delinquency for a parcel or item of property a notice to rho u rty owner of their tax liability and a reminder that legal proceedings may be initiated if payment pr pe Is not made. (Exhibit A, B) "Inand Noikes These letters may be a mass mailing to follow up the detttl mailout or In numbers of one to several hundred of service suits, Demand letters advise the delinquent ProPerty owner wner that t atted reclos s sure ure suit will theflltng be 0lK filed m unless payment Is made immediately. (Hahibit C) that a fo . requires an exhaustive address research effort. Many A successful delinquent tax collection program delinquent accounts ran be collected if proper attention is given to fiading the correct address of a property cribs -cross directory and the researc owner. Delinquent accounts with unlutovvn or incorrect addresses are rcco d by our staff through phoe books, rite civ/ directory, the city utility records, voter registration Secretary of State tiles ittan attempt to locate names and addresses' On•sde htvesdgation Is used to determine addresses fur the accounts In which die above referenced sources prove unproductive, acotm e afeeupdandaddf4slesonoccOuAts atedwheredlfferentWormaNon orer tents dit tafilesand the wAdressrestatch. 'Me Vim forreturn as the a automatedc4pability is mail aAlpha-crored to toroueroc discroPanciesbetweeaaddresses is on the record, rec m. Atpha•cross lndexeadata files an produced to Identify e given f'rr an owner of multiple Properties. , ..M 10 t I y E i The Firm wil i prepare a l ist (paper and computer tape) of those personal property items which are uncoliectabie and assist the City in building an insolvent roll. This procedure will enable the City to correct and update the active collectable delinquent roll. B. TITLE RESEARCH ` Our objective is to identify all parties having a legal interest in selected delinquent real property accounts t through title research. Much confuslon and embarrassment results when real property sults are filed dimtly from the tax roll or wish incomplete title information, Therefore, it Is important that the City of Denton select a firm that carefully and exhaustively researches the real property titles before filing suit. It is partlculArly imFKirtant to McCreary, tI Yessika, Bragg& Allen that we research title and notify all lienholders and otherpudes havinga. legal interest 7 in the property prior to fitting suit, (fthlbit D) i , a i Real property accounts will be researched through the County Clerk's records or title companies for persons who have a recorded legal interest. Numerous questions will be resolved from the information obtained from = the examination of deeds, deeds oft»not,federal andstate taxliens, mechanics liens, probate racords,financing statements and assumed name files. on-site investigation and inquiry of the owners of neighboring property to ascertain, the whereabouts of the record owners will be made by Firm personnel as required. We will supplement the above procedure with telephone contact to taxpayers to establish ownership of business personal property and real property where no deed is of record. Telephone calls also verify the accuracy ^f addresses and convey to the taxpayer that his property is subject to collection procedures. ' Our Fimt enjoys an excellent rapport with the Denton Central Appraisal District. our personnel work very closely with the Appraisal District to resolve problems that are discovered as a result of our title research. A frequent exchange of information between our Finn and the Appraisal District ensures the accuracy of each succeeding year's tax roll k 1 • Jenholder Notices When our title research indicates that an Mvidual, bank, savings association, the State or Federal government has a recorded interest on the subject property, we send a "llenhoider letter" to such person or t entity. Out letter notifies the lienbotder that the property on which they have a lien has delinquent taxes assessed against It and should it b%ome necessity to file suit to foreelose on the prop", they will be included as a defendant in the tax suit and their lien will be extinguistvd by the foreclosure, T'hls extra step of title research and penholder notification prior to the filing of a delinquent tax suit usually results in prompt payment of the taxes without Incurring Court costs which are the property owner's responsibility to pay in addltion to the taxes. (Exhibit D) 1 11 T71. 'uFe ' , *Additional Notices Should our title research indicate that persons other than those listed on the tax roll have an interest in the prop erIy, as In the case of joint ownership of property as a resuh of tenancy in commun, heirship, or a partnership, and may not have received prior notification from either our Firm or the Tax Office, an addlilonal notiflcatton wt II be sent to those persons Informing them of the delinquency and need for prompt payment of taxes before any delinquent tax suit is filed, . *New Owner Notices Additionally, if our title examination reveals a change in ownership of the real property on which there are z delinquent taxes, a notice Is sent Informing the new owner of the property that the taxes are due wid owing and must be paid promptly, (Exhibit E) s l C. LITIGATION McCreary,'Vesetka, anW & A llen wlli pursue to the fullest extent of the law the collection of the delinquent taxes due the City. It will W necessary to file suit on those delinquent property owners who do not respond to our notices of delinquency, We will consult with the City collection staff and the City Attorney, seeking i f their advice and direction prior to the filing of lawsuits, *AccpMAt eiedion nd .aw tRU t Preparatbo Preliminary screening of delinquent accounts has occurred during our taxpayer notificadon process, during which address research was conducted and hardships and over-age 63 tax deferrals woo ldcndfied, The credibility of the delinquent mil program is dependent on not filing suit on accounts which fall into one or more of the following categories; (I) Payout arrangements (2) Severe economic or medical hardships (3) Bankrupicles (A) Over-age 63 tax deferrals (S) Other extenuating circumstances as defined by the client Each of these variables will be posted to our delinquent tax flies and the data will be reviewed with the ap- props late lax office officials prior to the filing of suit, After all a particular Individual's accounts have been k identified, the title of the real property is researched through the County Clerk's records or a title company { to determine all persons with a recorded ownership interest in the property and all llenholders. Our policy is to file a single suit encompassing an the properties: real and personal, owned bya given person. We also Include all )urisdletlons that we represent ins single suit, This policy avoids filing multiple suits against a single Individual, This streamlines the docketing procedures in the District Clerk's office, reduces the court costs charged to the delinquent property owner and eliminates confusion and duplication of efforts which can d y ' 12 l 0. NV~Y.P t yi r p result when multiple suits are flied against the same individual, At the present time we can Include the County the of Deuton~ the Dentor, to reppreseotntho Cltgiof Denton weiwolutd be abtento inclde allnthrtaxpayer, ee jurisdictions ;y evenlour n as joint plaintiffs In the tax suit. The addresses of the defendants are verliled before, lawsuits are prepared to insure successful service of citation once suit is filed, thereby enhancing the amcunt of delinquent collections, Verification and identification of ownership of business personal property is just as essential as when real property Is Involved. Corporate agents or ownerships are obtained as well as assumed name registration, Personal property accounts are handled expeditiously to prevent the removal of the property from the County lion most and to prevent the loss of tax liability by virtue of the statute of limitations,T he Firm addition ill normal suit business personal property accounts during the first year of delinquency, b liptio r cases will arise which will necessitate the use of summary seizure and sale of personal property by utilizing i t' tax warrants. { l~ After each account has been thoroughly researched, lawsuits are filed. Through our data processing systevat i the Firm will produce all petittons,eitationa, judgments, and abstracts of judgments necessary to utc , { tax suits through the Court system, (See Exhibits 0,H,I) J x sLIogl Proceedlmtl i Service of eltatlon is examined within the first ninety days after Issuance, If the return indicates the process t er was unable to locate the defendant, citation is reissued if the address fa determined tc be vaHd. Further r serv address research, including phone calls or on-site Inspection of the premises, is made, waere necessary, 1 lion isauccessful, we immediately request the Court to set the case for trial on the merits, Where service t . i If aym ma If payment Is o Is not t made, The Firm believes in pursuing tax suits to a speedy conclusion, When a trial date is obtained, the defendant is notified of the date and time that judgment will be sought to foreclose the tax lien, (Exhibit F) ` theu111mate t Judgments are followed up with a1wractsotjudgments andtax sales, Tax sales of real property is } step in the collection process and isaneffectivemethodofcreatingpublicawareness ofthen Weityofpayiing texcscurrendy, ExxecutionsaroInitiated toenfomejudgmentsobtainedonpersoaalprop" { our clients prior to all sales and executions, ,i McCreary, VtseJka, Brargj' ek AUrr~ prosecutes all contested tax sulfa, Jury and non-jury, to the fullest extent z of the law, This includes any appeals to the Cowl of Appeals and the Texas Supreme Court E j ~ i II i a511it'1 yiing sakm The process of keeping numerous lawsuits flowing through the court system requires a computerized suit tracking system, McOrely, VeseAs, Braid & Atkx maintains a current automated suit tracking system nviding the following Information on each peuding suit: { 1 l; c 13 t 1 i 1 r I *Style of Case *Cause Number *Llenholders and other parties' names i *Defendants' Name *Court coal payments , *Service of citation and date *Abstract of Judgment *Judgment date *piling date *Payout *property description *Answers by opposing attorneys rty to the suit *Tax sale *motion$ filed by any party *Special case status; Hardship, over 63 homestead, etc. a r Tlue data is monitored daily for accuracy. l A D. VACANT AND ABANDONED PROPERTY TAX SALES ; The Firm, as part of our collection program, actively pursues the sale of vacant and abandoned Property, along Several vacant, abandoned and "assessed unknown" properties am placed in one lawsuit, along With commerclal,rental rndother non-home $leadproperties. After tltleruasheet ~nts to may top, listed sted In one earch is done rous defenddants may be i tad , particularly as to helrships, probated wills, etc. Nume t Citat Ion by Publication Is necessary as to defendants w►t nkno der judgment is`obtained,lan Order of all defendants cited by publication. is prepared describing -ad•litem to represent bida heel special a ttorrtc A Sale is issued by the District Judge and Notice of sale is published. the properly to be sold and the minimum bid fa each traet~tles i The propethog i~msm oad at to Ioc at public euotlon and otiter persons who have expressed Interest in bidding al Tax sales will create a tic Auction to the highest bidder and Sheriff's deeds are Issued to the purchasers, The _ } incentive for other delinquent taxpayers to settle their accounts with the City. tly, hosencome vacant 3 and abandoned properties which once represented lost revenue to the City are placed More ~ k sbacko nthe urrenjknlon producing, tax paying status, We will conduct a vacant and abandon property upon request, v E. TAX WARRANTS AND SUMMARY SEIZURE accounts is by adopting a lax warrant program. to resolve uncollected personal property An effective way } After careful The Property Tax Code details the procedure for obtaining and perfecting for summary seizure, it tax warrant is investigation of business personal property accounts considered ready taxpay er's obtained in District Court directing the Sheriff or constable to seize as much of mesland tunttenst due the personal property as may be reasonably necessary for the payment of all taxes, Pena! tax Jurisdiction, Successful tax warrant procedures have beenconduetedbytheFirm forseveral ofOurclients, ate C,l app l of the Tax warrant procedures will be Instituted only ta d 'for s o aBe of lherse sized properin a ceded officials. We will recover from the taxpayer expense warehouse and any additional liability Insurance premiums as costs of the sale as provided by Section 33.23(a) of the property Tax Code, 14 F. INSTALLMENT PAYMENT AGREEMENTS The Firm is aware that many delinquent property owners get so far behind that they cannot pay the entire t amount due In a single payment, At any point in the collection process, the Firm cooperates with all property owners who are willing to make a conscientious effort to satisfy their tax llablltty. We comply with any payout arrangement or policy adopted by the County to handle partial payments and settlements held In escrow, All payout agreements are regularly monitored to insure that the property owner is making his scheduled payments. Reminder notices are sent to those persons who fall behind in their payments and legal actions will be re-Instituted to obtain prompt payment, a ! r G. BANKRUPTCY PROCEEDINGS 74 McCreary, Veselka, Bragg di Allen has an excellent bankruptcy department capable of providing all the necessary representation to the City in this increasingly important area of practice, Personnel in the bankruptcy department are trained in bankruptcy law andproceedures and theirefforts are devoted exclusively to bankruptcy matters, The Firm's bankruptcy litigation is administered by two attorneys, P. Michael Reed and U, Kirk Swlnney, who are licensed to practice before each of the federal courts in Texas, the United States Court of Appeals for the 5th Circuit, and the United States Supreme Court, These attorneys have been frequent speakers and lecturers on matters of property tax law in bankruptcy, and are highly respected in the field, To handle the large number of bankruptcy cases, the Firm has made use of a fully computerized tracking system since 1986. That aystem has been updated within the last year to provide the most capable and efficient bankruptcy tracking system available. in 1990, we generated In excess of 13 million dollars in bankruptcy claims, and are currently monitoring approximately 20 thousand bankruptcy cases, i Upnin notification of a bankruptcy affecting the City, we will generate and file a claim for current and delinquent taxes and a Notice of Appearance, The Appearance notifies participants In the bankruptcy of the need to provide as with copies of all relevant documents, so that we may respond appropriately on behalf of the City, From that point on, various measures both defensive and offensive maybe In order. If the situation warrants, we will move for a modification of the automatic stay, which would otherwise bar our pumuing the 1 taxes by suit, When we are able to do this, we may subsequently seek the payment of the taxes due In a state court action. Additionally, we find that taxing units frequently am vulnerable to impairment of their tax liens 1 by not protecting their interest when a bankruptcy plan is drawn, Therefore, we monitor all bankruptcy reorganization plans to determine teat the provisions contained in those plans provide the full legal redress available to our clients, Additionally, we carefully monitor and respond to other bankruptcy transactions which jeopardize recovery, including sales of property, motions for relief of automatic stay filed by other creditors, and lien claims, as well as defending any challenges made to the lax claims of our clients, We negotiale vulth debtors, trustees, and other competing creditors to protect the properly tax liens and obtain priority payment of taxes. We attend hearings in Bankruptcy Court to litigate any objections filed by debtors s to tax claims. Our goal is to maximize the return of tax dollars to the City in every bankruptcy situation , t Recently, we devised new procedutrs for carefully following up after a bankruptcy has been concluded. We are currently employing proceedures for determining the status of taxes which were a part of a bankruptcy proceeding, to determine any remaining liability for those taxes, and for pursuing the liable panics in the collection of those laxea, 1S k ~ee eaten . will result in the timeiy collection of the our diligence and ag gressive legal actions in the area of bankruptcy axes due to the Cily, 'hich otherwise might be lost or inordhwtely delayed. 1 , H. COLLECTING TAXES FROM FEDERAL AGENCIES f With the cluaing of numerous banks and savings and loan asaoclations In Texas by the Federal Deposit Itiswance Corporation and the Resolution Trust Corporation, a new challenge has arisen In the delinquent property taxes, The enactment of the Financial lnati~t tllo ha a ed theRecovery, and Enforcement law relating to the payment Act of 1989 (ORREA) by the United States Congress signlfic ity as receiver for an insolvent financial of taxes on property owned by the FDIC and RTC in them ea"ac is FIRREA, for Current and Institution, McCreary, Vese" Bra A AlkM will fib claims, as required by i delinquent taxes with the FDIC and RTC, We will aggressively pursue all legal remedies and take other practical measures to collect the taxes and acerut~t p.naitles and interest due, g taxes pr which has been foreclosed upon the FHA, VA, a bur Firnt has vast experience Inenc ies, been s succeuccessful in obtaining Payment of all taxes, penalties SSA, HUD and other Federal agencies. We have b / and interest from time Federal agencies, J J } t i t t i ,t 16 4. M 1 III-COMMUNICATIONS AND REPORTING CAPABILITIES Al", !Teary, Vesefka, Bragg & Allen takes great pride in Its responsiveness to our clients and the delinquent taxpayer, Copies of all payout agreements, letters, suits, judgments, and bankruptcy claims are provided to a our clients for informational purposes, but they are not requested to maintain any files for the Firm. Printouts of the delinquent tax records are maintained in the tax office, which will allow us to monitor the I progress of the program and identify specific accounts which require special attention. We will provide the City statistical reports of the progress of ourcoileetlon activities each month. 'Me reports Include the following information, (1) Number of notices and letters mailed including types and deadl!nes r . (2) Number and type of suits flied (real, personal, "vacant and abandoned") z if (3) Amount of money Involved in litigation (4) Number of judgments taken and amounts involved j; (S) Surrumary seizure and sale activity (6) Number of bankruptcy claims filed and amount of taxes included t Upon request, we will mat with the City Co+trtcil to discuss property tax collection or other property tax matters and furnish detailed reports, An example of our report is reproduced here on the following pages, It 1 Is a report to Denton County Commissioam dated February 1, 1991, We will provide a sholliar report as often as requested by the City of Denton. McCreary, Veselka, Bragg & Allen provides toll-free inward WATS lines to our Austin office as well as to our Denton office for the use of our clients and their staff. We have a fully trained staff capable of handling dell►nlnot taxpayers' Inquiries In each of our offices. t r q 1 3a ,17 I j kk F] at WCREARY, VESELKA, Bwtact $ ALLEN, P.C. ATTORNEYS AT LAN! P.O, WX 2" WK IM e. NEWaERRY. JR. JACK 99LXA is trnM~ RooNEY a. DOWD OHMRT T. PAOO ROY L ARMSTOONQ HARM M. ALLEN MIcWI, REED GERM M. PALOMO BY" J. Eovo RMFrr L MEYERS KIRK $WINNEY February 1, 1991 I I Members of the Comatissioners Court ? County of Denton 9b The Honorable Jeff' Moseley County Judge ? Demons, Texas 76201 } Re: Delinquent Ad valorem Tax Collection Progress Report Dear Judge Moseley and Commissioners The Contract between our Firm and the County of Denton will expire on March S, 1991, f This is to present our Finn's accomplishm ms in the delLigtrent tax collection program with the County during this contract term and to present an analysis of your Delinquent Tax Moll. The following is a short summary of the service we provide Denton County as a part of our delinquent tax collection ptogram, 1. We have an office in the County Tax Office, We employ Karen Davis. She is our 1 representative In the County Tax Office sad assists to in obtaining latformation from the Tax Office comMw and employees. She it available to talk to taxpayers who wish to have direct personal contact with our Firm. She also provides the Tax Office employees with kwiedittte access to our flsm to provide information about accounts, { r w 2. We nudaWn all of the ba dauptcy files and suit filets for the County Tax Office, 3. Our Firm also has a branch office at 207 West Hickory Suite 101, Do". Texas, 76201, Out other climb in Denton County are Denton ltrtdep**nt School District, City of Argyle, k Irxhpendew School District, City of Aubrb,- Aubrey o Ttdependem Schoo~ District, Independent 3c2tooI Wstciet, Corinth M.U,D, Ml, Kons Pilot Point School District, City of Ponder, Ponder Independent School Diatr, City of 3 , and Sanger Indepenchmt School District. The Hickory Street office is the ire for all of our collection efforts in Denton County. I am the s managing attonwy. In addition to Ms, Davis, I am assisted by three excellent etnployeea in the RWmy Street office. The current contract between the County of 1)onton and one Firm began on March S, 1989. ' During this time we have used rho following collection procedures. s , a w" wr,,, rrrr atinaw wo,neol Lolavaw urinal rwrrre vrrov~ Mr row, 'fwanMrrr Mfgw.ww Mfrw~r«,► IMYM MN wWwr,,,r hA. NRpww,,.U fKM re, . WW r,rr rY N1 WtN AM IM rM,1M WNW Nfrw, ION "M ""IX"IT1410 oft nln,r wo&nl„w "MM a"W i«pw..nl»ri ur++~rKfw rMwwr+><rrw wow,I%"M !r,W ,tIpMIMr "06-" WW. N M111 OHM ;V"4t~t 00 +wr 11MYtMM 0%O MM t6fal } LM= The Firm has sent a notice of delinquency to each Delinquent property owner in our attempt to obtain voluntary payment of taxes due, We have conducted address and title research, Experience has proven that prior to the institution of legal proceedings a series of letters to Delinquent property owners and their lienholders results in substantial payments. A, Detail Letters Notices on all yrors of delinquency Including + property description and amount due. Number: 36,879 Amount: $5,121,300.90 (Base Tax) $7,550,169,73 (Total Due) B. Demand Letters NoNcts to selected accounts Informing of suit t action If taxes not paid, Number; 11,647 4 Amount: $2,978,575,54 (Base Tax) $4,380,869.44 (Total Due) AND J= AMPARCH Many delinquent accounts anti collected by giving the proper attention to finding the correct address of a delwquent owner. Delinquent accounts with unknown or incorrect addresses are researched =irm through the phone book, city directory, utility records, } voter registration records, assumed mate files, and the Secretary of State's records, Prior to fillrtg ,tuft, the Firm carefully researches the title to pro rty to identify 411 parties who have an ownership Interest or a lien on the delinquent property, We examine deeds, deed of ti trust, and probate recoMr to deeem*w who has an interest in the property, } A. LlenholderLetters Notices to financial institutions and individuals ' which the Firm has determined, as a result of title research, to have liens on delinquent properties, Number; 1,714 1 Amount: $1,427,587,62 (Base Tax) } $2,034,367,39 (Total Due) i x g ' Page 2 n .r.xia'i9 B. New Owner Letters Notices to owners which the F rm has determined, as a result of title research, did not receive the initial notice because their names did not appear on the delinquent tax roll. Number: 190 Amount; $154,085.46 (Base Tax) $223,:;01,06 (Amount Due) ~IlII'S a , Suite are filed when delinquent property owners do not respond to the letters mailed by the Firm. Accounts placed under Suit A suit flied against a delinquent property owner for foreclosure of the tax lien and personal liability for the tax. All of, properties the defendant owns on which there are delinquent truss are included in the same suit. Number: 1,009 Amount: $429,493,81 (Due Tax) t $632,369.89 (Total Due) 7 When service of citation Is complete for all defendants, the Finn obtains a trial setting from j the Court foe those csses In which the Delinquent property owner has not aid, These trial settings result in either payment in foil or a judamem ordering foreclosure of the tax lien on the property in question or personal liability against the defendant property owner, t s' Accounts placed under Judgment 7 l Number: 282 Amount: $ 690335,17 (Base Tax) $106,351-30 (Total Due) } a t 'r t a Page 3 s J1 i 1.. ell. ;-ry MANERAWTC32S i As more htdividuals and corporations file for protection under the bankruptcy laws, this area requires close attention, Irrunediately upon iotification by the tax office that a property owner has filed bankruptcy, the Firm files a claim for all property taxes due with the Bankruptcy Court, The claims are monitored for progression through the Bankruptcy Court, The Finn reviews all motions and plans of reorganization filed by the debtor or any creditor with the Bankruptcy Court to insure that the property tax claims are protected to the fullest extent allowed under the Bankruptcy Code. A, Accounts on which The Initial claim filed by the Firm In Proof of Ciatm filed the bankruptcy Court which includes all takes owed by the property owner at the time the bankruptcy is Initiated, Number, 543 Amount: $261,336.87 (Base Tax) $322,813.80 (Total Due) i B. Accounts on which A subsequent claim filed by the Firm In Administrative claim filed the Bankruptcy Court for taxes which come due after the filing of a bankruptcy Number; 923 ` Amount $333,133,54 (Base Tax) $378,361.73 (Total Due) f j TW Firm's records indicate the collection of 4713,947.66 In delinquent taxes, penalties i aid intetoat for the period of February 1, 1989, through January 31, 1991 s The fees paid to the Firm corr, ore additional penalties impvred on the taxpayer pursuant to Section tM,07 of the Texas Property Tax Code and were colleected 1n addition to the amount stated above, The County is curmidy imposing a fifteen pent (15%) collection fee pursuant to Section $33,07, The Firm's contract provides that the Firm will be paid a fee of twelve and one-half percent (12%%) of all delinquent taxes, ppeennalty aril Interest collected by the County, The difference of two and one-half ppeercent (2'F,96) (*tween the amount collected from the ti tax ayes sad the auttwutt paW to the Ni^rn resulted in a ttet gain to'the County ht the amount of ',234.42, !n addition to tba amount of delinquent tax collections stated above for this collection period. Thin contract fee of 12496 has been in place slncre March 3, 1987, The total gain to the County sirtca March S, 1987, has been S i 17,258.39. This is approxtmateiy $2,300.00 Per month that lei available to the County to defray the cost of collecting taxes, r A is Page 4 ~p our Finn began working for the County of Dentr, in . , The a 983hendapsionthe amo~unteof tan flit showed an outstanding base tax for the dte delinquent tax file which shows an $660,'31100. on Pebrsuy it 19911 we updated .{or, This file reflected all outstanding base tax of 5121,131.46 for the years 1983 a P' bsee Prnr the i paytnents as of January 31,1990• Tub our rim began 11'ui vatg yearn of 1983 OW p is Haas mnounl ;539,179.54 (81669ti) si0°6 far the Cou~7. (5iae Table) 1 1991, t Each July we begin working on the most current delinquent tax year. On Pebruary s the updated fife shows tits following reduction in delinquent taxes for aach of the following i } j Years' i 1964 ttsdoaed by tt5,01% 'r 1985 todmced by 97.83% 1986 tedooed by 91.099i 1%7 tedtsced by 810% 1968 re med by U76% I 1%9 mWoed by 36-" 4 s ~ a 1996 ncludes i uetat o July Table mid These flgu t 89 tut y4stTabmostles itt luded in Table 1 bocatm it war delirs(lue 2 excludes 1986 taxes, quont to thaM tithe there has t 1987 attd was tamed over to our Min for , Seecction 126-07 of t!►e'Texas property Tix Coda been a successful mllbadr of the 1986 taxes, date is postponed by a number ' provides that after a successful rollback election the delittquencY ills wm sent jAd the but they of 19 taxes pe due, date the days eMual to the nunlw cf days between the date the first to b corrected tax bills were sent following the election. ~Tabte 2 excludes the 1996 tax Year are not ,defin cent" at the preaem tittle, Ac accounts dellnytxtnt, because Table ' shows the sutm of the accounts that. are j since March 1983, we have collected 71.69% of an del tixe nt t5ees~'sbla~a 1 vattdt2)u'This ' over to our ofoce for co ection in duly, 1990! pox collection includl l986 taxes and 67.4096 excluding ,359b o1986 f all delinquent taxes turned Duel to us figure lttcludes 19 9 two ttatttPDwe hreas tusnrxi collected g1 the years 1488 and or out' 1986 woes, for collection !nc! 1986 tastes and 78.6796 excluding debuted as ' Our tecotds show that the total outstanding base tax of $2,004,897,60 shown on to pia Chart st`3 Table 2. This distribution is explained as follows: t 1 i { Page 5 Payout Arrangements S2?i,811.09 11.1956) This amount refl." taxpayers whin have payout aaangemeats with the tax office. Suit is not filed against these accounts as long as the taxpayer keeps the terms of the agreement, Suit Pending $269,314.18 (13.43%) i This amount reflects accounts on which title has been Owck4d. A final notice of intent l to file suit has been sent to the taxpayer and any lienhoWts, Suit will be filed 43 days after this letter is Sent in tha event the taxes romaln unpaid and satisfactory payment arrangements have not been nude with the tax office, I SultsJtled $336,049.69 (16,76%) This amount reflects all current pending Delinquent tax suits for the County of Denton, Judgments $46,756.92 (2,339b) t Most suits are paid pilor to Judgment, j Holds $3,03523 (.1596) z; Accounts which may be uncollectabla and action is withheld pending further Investigation. ~ `u~' i t Unknown Address $347,408.17, (17.33%) We Pre contitniing to search for curre'ar addresses on dress accounts. Of this amount, 4 g $155,776.91 (44,64%) has been idenWied as uncollooable. These accounts will be transfnw to the uncollectable roll by the tax office, Bankruptcy $473,098.72 (23,60%) Over 65 $1,672,94 (0896) Accounts on which action is being withheld because the taxpayer is over 65 years of Work MProgress $307,923,55 (15,36%) We am checking title in the Courthouse to prepare items for suit The majority of the s1 "renuining" accounts are 1989 taxes on whWt we began working in ruly, 1990. Page 6 i (Ppi i Appraisal District Litigation $195,822,11 (9,77%) t the This is ft Peterbilt Motov District eontesting the 1988 and 1989 valuosuiAcoo dingly, Denton Centel follows: Court, this is not a "delinquent" in the t delinquent tax r still before However, the original tax amount appear o 1988 - $ 95,097,71 1989 - 5141). uAa $195,822,11 Although this is the propaT place to show this account it is misleading and misrapresentsthe delinquent tax percentages, in accordance with the Texas Property Tax Code Peterbut was required to make a partial payment in order to preserve their right to pursue the Appraisal District suit: The amount they have paid Is as follows. 1988 - $ 73,86F.13 r 1989 - i704",$143 If this accoim t were not counted as a delinquent tax the percent of levy collected as shown on Table 3 would increase 1988 and 1989 as follows, 1988 98.596 1989 96,2% amount on the tax roll is Additionallyy, the 1490 tax is also In litigation. velu $~unt on 0t will tax $106,180 t t has t the suiit 3 w9lth the Appraisal pistrirt is resolved. to show how as v outstanding A progressive delinquent in rogratn is very important In maintaining a h1 $h collection pans enahle Denton County to exc *ad 100096 of budget percentage. Delinquent tRa coiled tax levy for the ya of your 1986, r each year., "1 3 and the Bu ~t~oe of each eeaat's levy that remains uncblleoted Table 3 1987, 1988, end 1989, and the pe t yy and the Bar Chart also show the percent of levy collO= for each of tiwse six years, Our Firm has mpresented the County of Doom since Match 1951: We have clelleat s would relationship, Accordhtgly~I have enclosed Oa renewal contract or wouldt ~ikel to, contlntrei t~hlyour considerttion by the Coun. 1 The Finn considers, It a privilege to represent the County of Denton and will continue to assist you in all ad valorem tsx matters. Respectful y submitted, Gilbert T, Bragg r for the Firm a ,y GTB,als Attachments, TaCharts bles 1, 2, saki 3 Enclo ures: Renevial Contract Page 7 `E i DENTON CO"fTY February 1, 1991 Delinquent Tax Collection History 1989 and Prior Years (Including 1986) f Amour" { Doe Turrad YOM Anoint DO*4u*M f over to MVBA Do* qjW D6WgWA Jw wy 31, 1941 3.86 i9638Prw 880,311(100%) 121,'131,46(18,34%) iI 7.86 1964 441,173(100%) 68;112.24(14.94%) ' 7.86 1868 723,62Y.64(100%) 88,091.96(12,17%) {I 7.87 1468 1,368,763.40(100%) 12f,01b,31(t1,91'~.)' 7.66 1967 1,368,287.04(100%) 948,606+27116,70%) 7.89 1866 1,314,M.60(100%) 437,147,03(33,240/.) 7.90 1984 1,843,763,78(100',6) t,0431604.62(81M) ( TOTAW 704,060,39(100%) 2126,,13,41(36,31%) 1 `Amok" does bW sat drNnq W t be tries of Roft" Elr , r a i c l , a , i Table 1 I F. 1 i - - ti .i DENTON COUNTY February is 1991 Delinquent Tax Collection History 1989 and Prior Years (Excluding 1986) ) Amount Yen Amount J 11991 Date Fumed DOoquwd over to MVSA 880,311(10M4) 1121o131,4608,34%) 1983 8 3 86 Ptia `j 1904 441,173(100R4112.24(14.9916) 7.86 788 8811191.98112.17%) 1986 723.622.84! 100'161 7 88 1907 11388,287,04(100%) 248,Bb6.2T(18.701'.) 1,31419~6~10014) 4371147,03(33.2414) 7.89 1988 1,843,783,78(10016) 11gp9.82(83^ 7.60 1989 8,160,298.tOt"/.) 2,0041897.8M32.8014) 1'0TALS } ( 897.60 Delinquency Distribution of $2,404, ~i 23,811,09 1.1 2891314.18 13.43% 3uN Pa+dnp 18.7814. t sum Food 336,049,89 11 481768.92 23316 i 3,036 23 .1616 s Fiold~ 17.3316 AddmW 3471406.17 473,098.72 BrBwPbY Cep "86 1,872.94 3a7,9M.66 16.3816 Wo* in PtoyrMll 9,7716 1961.11 Appad,ol Di*W AWAW x E. Table 2 9 rT 7 j DENTON COUNTY February 1$ 1991 Delinquent Tax Collectin vs. Original Levy 13$9 and Prior Years { % of Levy % af Levy of Tex qs %q of of Me ti Y*w L*y Wowing yew NkqAM Feb.1,1991 Fob,', 1991 Feb,1, 1991 1954 10,209,084 441,173 4.32% 88,112.24 ^(6% 99.35% 1986 11,185,426 723,82? 84 434% 98,091.98 .79% 99.21'/0 (b~for~ RoMblick) T 1988 19,441,002 1,369,783,40 8OW* WA WA WA Y~ ($dw P4041&) ~(DUs but not diWkgj$n6) 1988 13,710,946 WA WA 121,010,31 108% 9Q,1"e 1907 21,497,470 1,380,267.04 8.38% 249,806,23' 1.18% 99,84e,1e 1900 22,006,610 1,3141939.66 6,75% 437,147,03 141% 90,090/. i ' j t989 24,600,370 1,843,763,78 8.6314 1,043,009,62 4,21% 96.7816 s } { 3 3. Table 3 F t Delinquency Distribution of $2,004,897,60 1989 and Prior Years (Excluding 1986) as of February 1, 1991 Judgments Suits Flied $46,757 $336,050 16.8% Unknown Address $347,408 Its Pending 17,3AS $269,314 13.4% 7 Holds, Payouts & Over 65 $28,519 } 1.4% Appraisal District Litigation $195,822 Bankruptcy 918% $473,099 23,69K Work In Progress $307,929 15.4% McCreary, Veselka, Bragg & Allen i , i 41111100111111.011-- 1 DENTON COUTNY Original bevy vs. Tax Collection as of February 1, 1991 1989 and Prior Years <I 1984 1985 1986 1987 1988 1989 99.35% 99.21% 99,12% 98,84% 98.09%_..--. 95.79A6~ ~j Collected Collected Collected Collected Collected Collected $24,808,378 $23,764,568 $22,865151Q 25 - $22,431,363 $21,497,470 ' $21,248,865 20 t v $13,710,945 $13,589,929 15 1 1,165,425 1 4.. $11,077,333 ° $101209,064 $14,142,962 Pt I .2 10 i ~ f !Y J¢, 5 y 'a Vie. 1 Original Levy Collectlorla f~ - McCreary, Veselka, Bragg & Allen r ~ .mil 3 ' F~ r¢ r Iv-0UR FIRM The personnal of McCreary, Veselka, Bragg & Allen have the technical skills, legal experilse, management ability and years of experience In property taxation to insure the success of the tax collection program for the City, Our Firm was established In 1960 and has always limited its practice to areas of the law related to property taxation. Restricting our practice to the representation of schools, cities, counties, special taxing units and appraisal districts, we currently have over 350 clients, , GNGerrT. Bragg Is the managing partner for the program, Ni, Bragg Is responsible for theovera!! supervision, s? coordination and support required to service the contract from our Denton and Austin offices The Finn's Denton office is located at 207 West Hickcq, Suite 101, Denton, Texas 76201, 71^1 office manager Is Olenda Cutk, She coordinates the data processing activities of our Austin office with the field work performed by our Denton staff. Ms. Clark is assisted by three excellent employees in the Denton office. The names and job description of the Denton office staff are Bated below: s (filbert T, Braggis the managing Attomey for the program. He has been a memeber of tho Punt since 1978 and bas been responsible for the Firm's clients in Denton County since 1985. 1 li 1 (Acndu Clark Is the Manager of our Denton office. She specializes in title research. She was an rt abstractor for Lawyers Title of Denton from 1982.1987. She joined our staff in 1988. bourn Elkins Is a Tax Consultant specializing In title research, She was an abstractor for Lawyers 3 Title of Denton from 1984.1987. She joined our staff in 1987. Kimberly Sanders is a Tax Consultant specializing In title research, She joined our staff in 1989. !Caren Davis provides clerical support, She coordinates our program with the Denton County Tax Office and the office of the Denton County District Clerk, She Is permanently assigned to the Denton a' County Tax Office, She joined our staff In 1991, s +4 The Denton staff is expanded from time to time as Is necessary to maintain the excellent level of service to i our clients In Denton County. In On event additional staff is hired, we will comply with our custom of cquat opportunity employment. f RoyArmsrrong, the Finn's appraisal district litigation expert, will provide legal opinions and represents the City of Denton in all property tax matters relating to the Denton Centmi Appraisal District, prior to joining t"s the Firm, Mr, Armstrong practiced law In Dallas and represented the Dallas County Appraisal District, He t has bandied numerous appraisal district cases, Michael Reed will represent the City of Denton in all bankruptcy proceedings, Mr. Reed's responsibilities will Include every phase of bankruptcy law and procedures including supervising claims filing, reviewing Yd . VA. - 'r r plnns of reorganization, negotiating with debtors, trustees and competing creditors, attending beatings in the Bankruptcy Court and aggressively litigating the legal position of the City. 911is staff will be augmented by the attorneys, legal assistants and support staff of our state wide Firm with Ns molo office lit Austin, branch offices In Abilene, Houston, Longview, Lubbock, San Angelo and Waco, and field offices lit Athens, Belton, Burnet, Corsicana, Basdand, Kounize, Midland, Palestine, and Victoria. The knowledge and experience of our staff enables us to provide our clients with the most efficient ad offective program for the collection of delinquent property taxes. Our reputation is one of integrity in providing a professional, responsible, and credible approach to delinquent tax collections and legal representation, Complete biographical information on the members of our staff Is provided in Section IX of this proposal. . , I r } l 1 V i f s F ~nwr o 1 e 4 t frS t.. { V-ATTORNEYS FEES F i taxes, McCreary, YcseJha, Bragg Allen proposes a fee of fifteen percent (15940 of the delrm 0ntproixrty penalties and Interest collected during the tetra of the contract- The fee is paid to the Firm 9>i a monthly basis and is 111 direct relationship to the quality of our performance, Each subsequent year of delinquent tax enters assistance Into the terms of the contract on July t tific don postage, addressr esearch,1 too research, mid legal Incurred ' data processhngactlvitles,taxpayer will be paid by lite Firm, rcent (15 whle* rev Ids for an additional penalty of up to fifteen pa y; The property Tax Code, Section 33,07, p k utay be added to the Mount of taxes, penalties and Interest due If the City contracts wish a private law firru, tocollect opinion that S ry tion 33,07 and gives proper notice to taxpayers dudngthe delin of iax acolla ion it is statute the penalty which offsets fees paid for q which a i, of the Property Tax Code is a prospective statute and Is not retroactive to tax y,.u .s p or to the l date vo which a tax entity contracts With a private law firm and gives applies to alVtaxes due the City of M tontfor the Years 1995 and colitcledo ~ajeq by Section 33.07 of the property Tax code app to be tax following, Accordingly, the Finn will not chugs an attorneyf aetax suit blot wUi reserve the rightt pwsue 1 1981 and prior if such taxes are collected without the filing of Cods, Section 33,48, attorney's fee In Court for those years under the property e provides for attorney fees on all delinquent tart years witIc p n33r48 orihe Property h are laced r the fees earned Tax Cod Tim C+xio, au Scclio iu Iltlgatiour Therefore, b sits a result of he delinquent Property ownerar33'48 of Wepro pertY T { by the firm are paid by they i'• The Firm will begin collecting current year personal property tax accounts on March Yonalpr eoperty saxes becomedcilnquent, However, ft City shallnatowethoPirntafeofor thecruYCnty Q i colIectedbeiweenMuch IatandJune 30thunless theFirm files alawsuitontheaccount aradcallectsattorneys fee pursuent to Section 33,49 of the property Tax Code. Cent of the reran r4 The City has set a performance goal of collecting an amount equaa lnto aatleas 8 ply pe,r ent (60 the City miry delinquent base tax amount each yw. The Firm fully expects invoke it this is not met is tier 30-day cancellation clause, We will meet with the City staff .at the beginning of each fiscal year and establish collection goals, city con y A prij)osed contract is Included to written Exhibit L. This comtoct At the end of the dellinyueut tax conlravail~caxe fthe iles wil( be aj III any llme rte with thirty (30 (30) y turned over to the City Attorney. t; I rr i; 3,2 t ~ VI-DATA PROCESSING SUPPORT t AND RESOURCES s d AffeM has custom designed and developed the most sophisticated software for McCreary, Veselka, Brost Stems anilyats delinquent tax collection. Me Firm has employed computer BY with can dat W progeny Ord ton to rottuce a highly specialized software which has extensive nt algid and re king oureystem in I taxat p continuously dev4lop g, testing rogr~ I i capabilities. As we service our clients, we W nt, All of (Pur response to cktanges in the eeah ncements We have successfully procea clients ta ro tUhWY five new p difleteat develops ,cnts and system uru .tiv~rcros operating on six different makes of computer hardware. We ate fully compatibly with the softw , computer system of the City, processing eys~em are as follower 'T'ile CaPawlitlts of our data 1. Anto,rtaled Collection System « Prints and processes aver tSf,000 letters a week on quality letterhead Data record structured for variable access and output by name, legal dtacriptlon or year level, i Vile structure accommodates 40 sub-jurisdictions r if * Automated system follow•ua Calculate$ e penally and Interest, special penalty and attorney fees autotnatlculiy t~ + Accuogs statistics of all notices, tellers, suns, judgments and sales processed t Accumulates s and l and l t + individual sta.ementa of delinquent accounus 1, * Delinquent listing by alpha, geographic account number sequence r * Computer generated delinquent tact receipts i * Cross index flies 19 z. Automated Suit Document System for peraonal service and vacant and abandoned S « Computer generated gelidone and citations , property suite * Separate schedules of taxes for etch jurisdiction calculated to Include attorney fees It « Computer generated judgments And releases t * Status ? j$ * Computer generated statistics taken and property sold to # * Computer generated letters beforela£ter suit is flied, judgment satisfy lien li s`y S, kutomattd Suit `Cracking System * Cause Number { « Style of case ; 33 y, 'l i 4Yl ~vA4 XIMAI`" r { . i { r ti t * Filing Date * Defendants' Names * Llenholders' and other parties' names I * Property Description * Service of citation and date ' * Court cost payments e Status * Judgment date * Abstract ofJudVnent ki * Troy Sale 1 * Payout I, k * Special case status; Hardship, over-65, homestead, etc. ' * Answers by opposing attorneys i * Lnplcaded tax jurisdictions I 4 * Motions filed by any party to the suit 4. Automattd Bankruptcy Trscking System ' * Case Number i * Style of Case i' Defendant's mares { LLLL * Property description * Jurisdh;llons in which claims are filed * Claim years aad tax amounts 1j * Suit filed 4 S. Pile Access l * Secured access to Talc Data and Suit tulles * Update by CRT and computer tape * Selection of Data by Record ludkators Property under suit and judgment Rettuned mail Paid accounts Holds • lruciuding Payouts, }tardshipr, Exemptions, and Rankruptcles j • t': t Specified years, amotmts, property types 6, Repokls * Comptole Statistics ' Ntunbex and type of letter P Number and amount of suite filed Number and amount of Judgments Number of dismissals Collections received •~IrAII II~i~~rA~Ai~i~ ~~1Y~ IaY~~~YY -1~1~11I I~~w i J. 34 ' '13 ..+..+w.y...« i (4AdIi.Vd I l J } t Accounts paid Various percentages of totals * Total items and amount of delinquency by year * Detail delinquent listing of all accounts Or Ability to develop reports by selectlug certain records by record des'Sla 7, Color Graphic Illustrations, of Statistics ) * illustmilons rutd Comparison of C:ultection Statistics * Ulagraut o£ Detinqueat File Status t Payout Arrangements Suits Pending Suits Filed t ! udgments i Holds Uaknown Address Bankruptcy over Age 65 Work in Progress Appraisal District Udgttlon i i i The Main computer installation o£ McCreary, Verrelkd, Bragg & A!len, is Located at 542u er 5~t<t tat eve, Suite 2W, Austin, Texas, At this location, we have the most advanced Wang VS CotMp The present hardware configmildn consists of the, foUowing: i' :tla~lis: sn CPU Wog V5 7 t2U with 8 MB Memory, 120 Sodas Potts Disk • 5 Drives 2226 (Megabytes Three 454-Negabyte Dish Drives Fixed disk storage cabinet Three 288-Megabyte Disk Drives Disk drives have removhble packs Telecorrtmtmkatkms Wang Systems Network (WSN) State of the Art cortununlcatlon which presently ink t Wang Installation in our Austia office with six branch offlcce. .y p . 9 41L YJ 1 1 t Pape Drive 900, 1600, 6250 BPI comp+uibillty " EBCDIC or ASCII Two Band Printers I-11gh quality 600 LPM printing using i continuous form paper 1 Two Wang Laser Printers produces the highest quality available at 15 pages per Rerox 9700 Laser Printer The fastest and highest quality printing Available at a rate of 5.000 letters per hour Four'flklirectional )Dalsf Used for word processing - These 60 CPS proers Wheel Printers with Twin provide the best gtWtly printing for demand and Sheet Piper and Envelope Peedem lienholder letters Fourteen Wang" asioeal Used in communications with remote Bites, graphics and diskette conversions tent Corn u p Thirty-one Dual Word and Dato Used for word processing, data entry, update tmd processing Terntinals (CRTs) document development Archiving Work Ststion Converts diskettes of other hardware types for use on Wang Two Hewlett-Packard Graphic Uced to produce graphic Iirustratloda for Plotters reporting gas H1611100 MI Qthar 11"JarflAted to fee Bursting Deeollating Machines Separation of continuous data processlpg fortes Folding/stuffing Machine Automatically folds and places let" into envelopes Automatican seals and places metered postage on lpo4tagt MAchine f' the envelopes { ~ rr r ;R ` T , t r r VII-RELATED ISSUES .rkeItIM { An important facet of a comprehensive tax collection progrumtecommunity awareness, Aninformedpublic rallies behind a credible and responsible tax program. , r The Firm will provide press releases to the local news media, detailing the Initiation of collection activities such as summary seizures of personal property, mass mallings of delinquent tax notices, the filing of delinquent tax suits, and public auctions of real property. All of our press releases are approved by client staff members prior to transmittal to the news mediri, Appropriate and well-managed press coverage will greatly enhance the collection efforts. l In addition, wo will be available to speak before professional, civic and social groups to explain the goals of the delinquent tax collection program. i g *Ma Cndittctm of me egt i f McCreary, Veselka, Bragg dt Allen has never represented a client who was in an adversary position with the f City of Denton, The Firm knows of no conflicts of Interest or potential conflicts of interest which would Impede its representation of the City of Denton. McCreary, Ysse ' lXra, Brags#Alls»does notroproseotany i private sector clients who own property within the City of Denton, f i •r"t rvegilo s i McCreary, Yesebta, Brag] & Alle» represents the County of Denton and the Denton Independent 3choot ' School District It is our policy to include all taxers due all Jurisdktions that are represented by the Firm in a single ault, This avoids the Initiation of multiple suits against the same taxpt;yer that can result ythen congruent Jurisdictions are represented by different flans. It also streamilttes court procedures and reduces to court costs, eliminating the intervention fees charged by the District Clerk. i s McCreary, Vese4 Diva di A1kn wig assume the responsibility for all pending delinquent tax lltiggtlon involving City taxes, The F+lrm will assume control of the old suit records and amend of flit motions to substitute counsel in all the pending cases, ~I { ffi ;r •irl O - _ ~ I~r~lr~ w I~.I~riiY~,~rrY~~~,w.i 37 e `'V ' A f 1 l 1 { 2 !$enresenta inn l all Prey T Ax Ma erte McCreary, Veselka, Bragg &A lkm will provide legal guidance, opinions and representation of property tax matters to our clients at no additional charge. An example of a recent opinion letter for the Denton County Tax Collector Is shown as ExKblt 3, Our expert legal counsel on the calculation and publication of the effective tax rule and the potential and consequences of tax rollback elections will be valuable during the budget planning process, The Firm monitors the opinions of the Attorney Genewl, the rules and regtdallons of the State Property Tax :b Board and tax related proposals when the LegislaturoIs In session, Weprovlde bulletins on significant court decisions, opinions, rulings and legislation involving property taxation to our clients, Additionally, we publish a newleller for our clients each quarter, It is called ViewPolnr, A copy is included as Exhibit K, !Pecan, ant Pr rtr Ar t;olh an additional cost savings and revenue enharx:ement to the City of Denton, the Firm proposes the City allow rice Firm to begin work on the hest year's personal prWTe delis9uencies on Much 1 instead of July 1, This would permit the City a second delinquency notice In February. '!be City would only owe attorney's fits on items the Firm places under lawsuit between March I and June 30. i ±;~q .1 - nnlorment Oy~or ~nilr ~ McCreary, Vesslka, Brgg & Al(ee, P.C. Is an Equal Opportunity employer and complks with EEOC 3 guidelines, Appikints for employmlent are considered without regard to rata, color, religion, sex, national i origin, age, marital or veteran status, the preaence of a non•}ob•telated medical condition or handioap, or any other legally protected statue, t, , The ethnic makeup and sex of our staff is as follows; 1 ~ S1lstsdrraK s Attorneys 10 1 All Male l Professional Staff 32 1 11 W02 Female (Tax Consultants and Managers) ~f { Support Staff 38 8 4 Mate/42 Femald 1,a I i , 38 r,,r t _ r r The Firm provides continuing educational opportunldes to all of its employees through professional course cirriculums approved by the Tax Professional Examiners Board. The Firm also gives UvJnJng In data processing and word processing applications, The Firm will consider sub-contracting ports of this contract to minority contractors should There be a need for subconttsclIng. An example of such poseibUlty would be in the area of title and address research, ! .1 Statement McCreary, Ves#14 Bragg & Allen has represented the County of D"ton since 1983. We- have demonstrated that we have the financial capability to deliver aU services required, I 1 f 4 , I t 1 ~ 1 5 1 1 t I 39 a WWII ry 1 t 1 p r 3 VIII-FIRM REFERENCES { McCreary, Veselka, Brags & Allen, P.C. has an established delinquent lax collection program in Denton ( County, We at pleased to provide the following list of our clients In Denton County end encourage you to conttaa them regarding our collection services and legal representation, Denton County Aubrey Independent School District Mr, Herb Bamhart Ms, Jody Turrubiarte ffi Tax Assessor-Cullector Tim Assessor-Collector (817)56b-79(18 (817)365.2721 1 P.O. Box 1249 413 Tiadala Denton, Texx 76201 Aubn`y, Texas 76227 j, s Denton Independent School District City of Aubrey Ms, Kathy Arrington Ms. Cheryl Pleld Tax Assessm.Cullwor Tax Assessor-Collector ? f (817)382.6200 (817)365-9343 P.O, Box 129 107 South Maim Street Denton, Texas 76202 Aubrey, Texas 76227 Argyle Independent School D1s&kt Corinth MUD 111 (CollecoM by Denton County) Mr, Bob D.eated Mr, Mickey Koonce Tat Assemor•Collector s Superintendent (7(3)932-9001 (817)464.7241 11111 Katy > m"Ay, Suite 723 P,0 Box 999 Houston, Texas 77079 Argyle, Texas 76226 Pilot Point Independent School District 1 City of Argyle j Ms. C,am1 Coffee Ms Sarnh State Tax Assessor-Collector i 'fax Assessor-Collector (817)686.5221 (917)464.7273 828 South Harrison P.O. Box 1035 Pilot Point, Tom 76258 Argyle, Text 76226 1 .;.W.:.::.r.- Wwwomm 40 i I 1 Y 1k Sanger Independent School District yonder Independent 1 tiool District (Collected by Denton Central Appraisal District) Ms Delom Watts s To Assessor-Collector Mr. Emmelt Baker (817)458.7443 , Superlaterxleut P.0, Sox 807 (Si7)47y22ti6 gu}gr•, Texas 76266 P,O- Box 27R Por&r, Texas 76259 City of Sanger `r Cily of Ponder Ms. Rosalie Gucia r (Collected by Detaon Central Apps{,i'1 DisMct) Tax !,gsessor•Colleclor {gri~458-7930 q, Ma, Donna Dye P.d. Box 578 3 (81'i)S66.09(14 Sanger, Texas 76266 t 391 L9Usieo Denlokr, Texas 76202 Krum Indepentlenl Schotd Dlstrkt (Collected by ir:enton Central Appr&" District) Mr. Bennie Eds i Superinlerxletrt ` ~ (817)482.3794 P.0, Box 158 Knml,'Iexas76249 The following are client mferwes from owaltk of Demo county. rol"I Di*4,,i of T,,SYlar COUGt7 eentrrl App ICe1lerlndepeadeAl&hoolDbtrlet (aylOrCo„CitynfTregt,City ofAbilene, West Centrnl ; Texas IvIWD, Abilene I.S,G., Merkel T"rN I.Sit)., Jim Ned Virtue L$ P-) lilt Mr, PAIIaslon Tan As essor-Collector (,8 (7)491.2441 Mr, Rlctuurd Petree ; p,U, Box 2(19 (-NefApptuifict Iteiler, Texas 76248 (915)676.93"rl ; P.O. sox 1,800 AbUeue. 'fexas 79604 d 4I 5 , a, a• pi , r i lrlarrison Central Approbal District Corsicana Independent School District (Harrison Co„ City of Marshall, Marshall I,S.Dq City of Waskom, Hallsvi110 I.S,D., Waskom I,S D„ Ms, Mary Cooper Hatleton I,S,D,) t Tex Assossor•COllectOr i; (9(7)382-6300 Mr. David Whitmire P'O' Box 129 Chief Appraiser I) on, Texas 76202 (214)935.1991 tnt P.O, Box 818 1 Ma►shaU, Texas 75670 Midland Central Appraisal District (City of Midlasxl, Mid►oud LS.D,) ndcot School Dbtrkt & Victoria Indepe Mr. Ron Stegall City of Victoria Odof Appraiser (915)699.4991 Ms, idary CieYdea j P.O, Box 908002 Tax As"09-Collector Midlu4, Texas 79708-8002 (512).5765241 Box 1219 Victoria, Toga 77902 ` Bowie County AppraiW District (Bowie Co., City of Nrsh, City of Nevi Boston, raisai Db4rict of Bell County City of Wake Village, City of Taxarfcana+ ~IIY Tax App of Leary, Texarkana community Collage, New Boston I.S U., Redwater I.S,D„ Texarkana IAD„ Mr NUke Watson Liberty-Sylau J,3 D„ Simms "'0" Malta LSD's Chief Appraiser Red U4 Pleasant Grove I,S.D„ Hubbard (817)`939.5841 N IS,D„ Leary I,S,D, DeKalb T.S.D.) Box 390 lielton,Texas76513 Mr, Wayne Boutarse Disectot of COlItctions fy (214)628.2571 Ext, 262 A0, Box 967 New Boston, Texas 75570 City of Waco Ma. Joyce Jolsnaon Tax ,&esor-COUeoter (817)756.7901 p.O, Box 2513 Waco, Texas 76702 3 42 z t Complete Listing of all McCreary, Veselka, Bragg & Allen Clients Anderson County Malta 1,S.D, } City of Palestine Red Lick I.S.D. t Palestine I.S.D. Pleasant Grove I,S.D. Neches LS.A. Hubbard I.S.D. Westwood 1,S,D, Leary I,S,D. Upper Neches MWA DeKalb LS,D. e City of DeKalb The following clients am represented in Baylor County; Brewster County Appraisal District City of Seymour Alpine I.S.D Seymour I.S.D, Brewster County Brewster Memorial Hospital District Tax Appraisal District of Bell Courtly San Vlncente I.S.D. Bell County Marathon LS,D, City of Belton Teriingua I,S.D. Belton I,S,D. City of Alpine City of Killeen Killeen I,S.D. Burleson County City of Temple City of Caldwell t, Temple I.S>D, City of Somerville (36 add) tlrnal Jurisdictions in Somerville I,S,D.; f Bell County) Caldwell L&D, Burleson County MUD ill The following clients are represented in Bosque Snook I.S.D. ' County: City of Valley M1115 Burnet County Appraisal District Clifton LS'D' Buret County 1 Cranf1lls Gap I.S.D. City of Burnet City of Granite Shoais o Bowie County Appraisal District City of Marble Falls t: Bowie County City of Bettram City of Nosh Meadowlakes Municlpat Utility District t City of New Boston Burnet Consolidated I.S.D. City of Wake Village Marble Fulls I.S.D. City of Texalium City of Cottonwood laity of Leary Texarkana Community College The following clients are represented In Caldwell New Boston I.S.D. County; ' Redwater I. SO. Clti' of Luling t Texarkana 1,S D, Luling LS.D. Liberty$ylou I.S.D, Simms I.S.D. ft A~faf C1~~~~ I I I11 ,1~~~~ ■ / I ~ I r~~irMITI~~ is 43 r r . i t 1 Calhoun County Appraisal District Crockett County Calhoun County Crosby County City of Point Comfort City of Rails city of Seadrift Crosbyton Consolidated t,5.~. City of Port Lavaca White River Municipal Water Calhoun County I,SX). Port O'Connor Municipal Utility District Me Following client is represented in Dallas , The following client is represented in Chwnbera County: City of Hutchins ' County: City of Sachse Barbers Hill T.S.D. Denton County Cherokee Comity Arg; le I.S.D. - City of Pondez Coke County Ponder T.S.M KickaPoo Water District City of Sanger I West Coke Hospital District City of Aubrey i Coke Underground Water District City at Argyle sentat in Collin Aubroy T,S,D. Th's following clients are repro Sanger I'S,D. Couuly: Pilot Point 1,5,D. Town of Saint Paul oenton hS,1). i Wylie I.S.D. 1Crurra I.S,D, Corlnut MUD #1 f' t Comet County T3asttand County Contact he County City of Clormart tlustinc I.S.D. Suuth FAstiartd County Hospital F)ietrlct Sidney I,S,D. Cirf cf Ranger Cotnanche County Hospital District Ranger tTuapltal Disrict j City of Comanche Ranger College District C'omaiwhe I.S.D. Itsnger LS,D City of Deleon Ruling Star Leon Hospital District CltlMM 1.S,D. Dei.,eon (,SD, Carbon I.S.D. lxasltand 1,S,D. Coryell County Tiaslland MemoriaS Hospital District City of Oglesby American. Education Complex erath County 1?vent I.S.D, City of Dublin Oglesby LS,D, Dublin I.S,D, I louesboro I,S,D, Lake rmctdr Irrigation Authority City of Galesville city of copperas Cove palls County Appraisal District Oatesville I,S,D. 44 T A' f i I.I. Fannlr County Hardeman Coum City of Qua nab Freestone County Quanah l,S,b. z city of Streetman City of Fairfield Hardin County Appraisal District Fairfield Hospital District Hardin County Lew LS,D, City of Kountze Teague Hospital District Kountze I.S.D. The following client is represented In Frio County; The following client is represented In HaMs ' Pearsall I,S,D, County+ I City of Bellaire II The following client is represented in Uveston f Cout,ty; Harrison Central Appraisal District Satsta Fe I.S.D. City of Marshall Marshall I,S,D. Qaraa County Harrison County City of Post City of Waskom Oaraa County Hospital District Hallsvilie LS,D, Post I,S,D. Waskom I.S.D. Southland LS,D liarleton I.S.D, Myslan Fields I.S.D. The following clients are represented in Chayson County: The following clients are represented in 1 City of Whitesboro ;Yr City of Van Alnyne Haskell County City of Collinsville RochesterkI.S. Pains Creek hSD, Collinsville LS,D, he follrwingclients are represented in Ore Henderson County Appraisal District The County: 8d Henderson County City of Eustace City of 0ladewater City of Trinidad City of Warren City of Athens Oladtwater County Line I.S.D. City of Enchanted Oaks Plot Tme IIS,D. City of Chandl:r White Oak LS.D Athens MWA Longview 1,8D, Athens LS,D, Murchison I.S.D. primes county ('fly of clan Barred , S Navasota LS.D, City of Browusboro City of Navasota LaPoyaor l,S,D, puadalupc County Bustace TAD. Trinidad LUX Crossroads LS.D, 48 Rid ~ _ . . i lfllliAr t ' AaL.LY'Nt~ r i 1 is l: Hill County Appraisal District Kent County Ap]mdsal District Hill County Kent Cowity City of Itasca City of Layton City of Hillsboro JaYIon-Girard I.S.D. ltl Chy of eenetope City of Covington The following clients sre represented in Kerr Oty of Abbott County; Aquilla LS.D, Kem,ille LS,D, Hillsboro LS.D, Cenler Point ISM. Itasca I.S.D. ij Malono I,S.D, Kimble County Appraisal Dist, Hubbard I.S,D, Kimble Couzaty Covington LS,D, City of Junction Kimble County Hospital District Abbott I.S.D. +~R Tehuacana Creek Water Sbed Junction I.S.D. The following clients am represented to The following cilent Is repres(•.nted In Kleberg I Hockley Counly: County: t { City of Sundown Riviera LS,D, , Stay" I.S.D. Knox County Appraisal Didtricl The following cilent Is represented In Jackson Knox County I County; City of Benjamin )ackson County WCID #2 City of Ooree ` { City of Knox City t' The followuag clients are represented in Jasper City of Munday ip County: North central Texas MWA, ' Buna I,S,r Ooree I.S.D. t ` Bvadale IM), Knox. City-O'Brien I.S.D. Munday I.S,D, ' Lj i Jeff Davis County Benjamin I.S.D. Port Davis I,S.D Knox County Drainage District { Valent0ae 1,5,D, Knox County HospiW District i'he following client Is represented In Jim Hogg Lee County Coon Giddings LS-D. ry 71m Hogg County WC TU 02 City of Giddings ~i Dints Jinx L5.D. Jones County Appraisal District City of Stamford Leon County Stamford Iospital District City of Jewett ; Stamford County Line I.S.D: Centerville I.S.D. Leon L$,DI Kendall County Oakwood LS,b. ?1 City of Maryuex ;4 - ,.■~.r,..■.~r~~rrrr~r.■~r~ rr■rr■r..rr+.rw~:.~. Ir { r, The following clients are represented in Limestone The following clients are represented in Milnm County: County; 1 Merin I,S.D. City of TLorndate t! City of Thornton City of Camerom. City of Groesbeck Cameron 1.S.D, Groesbeck I.S.D. Buckholfs I.S.D. p Thomdale LS,D. The following client Is represented in Lubbock Milano I.S,D. county; t Slaton I,S.D. The following clients are represented in Mitchell County; Lynn County Appraisal District City of Color-Ado City Lyntt County Colorado I,SJD. Cliy of Tahoks Tahoka I.S.D. Molloy County I' New Home I,S,Dr Motley County I,S,Ii, Wilson I,S,D, ? " City of Wilson The following clients are represented in Navarro j County: Marlon County Appraisal District Corsicana LS,D, i City of Jefferson Frost I,S,D. ! Martin County The following client is represented in Panoli County; The following clients are reprented In McLennan Clary I.S.D. County; rq City of McGregor Pecos County City of Waco City of Fort Stockton 1 Waco LS.D, Fort Stockton I,S,D. t City of Lacy Lakeview Irsa i-Sheffield IrS,D. z! McGregor LS.D. La Vega LSD. Presidio County ! Midway I.S.D. Presidlo I.S.D. BosyueAlle I.S.D. City of Pcesidlo E City of Loren* Marfa I.S.D. i Menard County Appmissl District The following client is represented in Red River i Meaw County County; City of Meniud Clarksville I,S.D. 1 Menard 1,3.Dr , The following clients are represented In Reeves Midland Central ,kppxa W District County; j Midland V.S.D. City of safmorheri City of Midland Balmorhea LSD, Midland County Hospital District Midland County Jr. College ! t~iwi~Y W.w~iliwYl~~ w - ~rl~~ IiYrYYY~rrr♦p1~~/gYni rr~~~~w r~ 1 4 k t C",enual A sisal Dlatrict of Taylor County r The following client is represented In Refugio Taylor County 4 County. City of Merkel Refugio County WCID *1 City of Trent A City of Abilene y Runnel$Coupty West Central Texas MWD City of Winters Abilene I,S,D, ii City of Miles Merkel I. SD, Winters I'sD, Trent I.S.O. t Ballinger I.S.D. r Jim Ned LS,D. Miles I.S.D. Wylie I.S.D. Schleicher County Appraisal District i' StMelcher County Terrell County City of Eldorado Terrell 1.5 D. Sclilelcher County I.S.D. Lem County Appraisal District i Shackelford Gouuty Appraisal District Terry County City of Meadow Shackelford County t` of Albany City of Brownfield city 'Gerry Memorial Hospital City of Maras Brownfield Consolidated I.S.D, i West Central Texas MWD Albany f.S,D. Meadow ),S.D. artin f Union LS.D. Mmcke an I.Srd County h`.ospital District Wellman I.S.D, } Tbrockmorton County Appraisal District Stephens County Tluockmorton County 7 City of Breckertridgt City of Throckmonon 1 West Central Texas MWD City of Woodson Brwkenrldge LS.D, ntrockmorton I.$-D, sterling County Woodaotr hS.D. k Sterling City LS,D. The following client is represented in Titus ~ steriIng Co, UWD city of Sierling City County: 1 City of Mount Pleasant. Sutton County Appraisal District ' County Vag Zetndt County Appraisal District Sutton City city of Sonora of canton ; Sonora I,S~D. City of Cln'pnd Saline Canton I.S.D. i C}raad Sallno The following client Is reprosented In Tarrant Martins Mill ) S D. i County: Van I.S,D' t ]Geller LS,D' Willy Point LS-0. t Tyler Junior College t City of Wills Point , r , k n T ~ T Pl/FX?A Victoria Cou nly: City of Victoria Vlciorin LS.D. Victoria County WCID #1 The o gclient r wn Is represented in Waller l 1 e f 1 County: City of Prairie View The following clients are represented in Webb County; ; Idlrando City f,S.D r no following clients are represented in Wilbsrger j County; " City of Vernon Vernon I.S.D. Nortfiside LS.D. The following clients are represented in WIIIIamton County: City of Taylor 1 City of Georgetown City of Leander Georgetown I'S D. Taylor I.S.D. Leander I.S.D. City of Cedar Park The following client is represented In Wood County, City of Minea,ia i ~t < FtBt'yMS , S e i i IX-BIOGRAPHICAL INFORMATION McCreary, Veselka, Bragg & Allen, P.C. URTiNEBS JACK McCREARY, the seniormember ofMeCreary, Veselka, Bragg &Allwt, P4C. , Attorneys at Law, " Is a member of the State Bar of Texas and American Bar Association, He is licensed to practice law In the Federal Courts. Mr. McCreary is a noted authority on ad valorem taxation. Since 1951 he h6. c:or:,G'cted d wide array of tax I services for cowl les, cities, schools, special districts and other a uthoritits, He holos the designations of CTA and RPA, Through the years he has provided property tax advice to Texas Governors and iegistmors, having testified before legislative committees considering lax bills. Mr, McCreary has served as a Director of lnte&Jrst Bank, Austin, Texas and as Board Member of Buckner Baptist Benevolences, Dallas, Texas. He is a former Committee Chairman of the Legends of Golf, PGA, Austin, Texas, Mr. McCreary Is a graduate of Weatherford Junior College and holds B,B,A, (1950) and J.D. (1951)degrees from Baylor University. 3 1 SHELBUR NE J. `JESELKA has been a member of the law firm since 1971, He coordinates the trial work among the Nlrm's attorneys, While active in the Firm's trial and appellate pracllce, he supervises out offices r. { in Lubock, Abllene, Houston and Victoria. Recently, he bas become an instructor In the Property Tax Law and Advanced Collection Cotaw certified by the State Property Tax Board. Of particular note is his work in sale of property for taxes, The property sold includes thousands of roil estate Items, as well as shrimp boaut and other business personal property. A member of the State Bar of Texas eicve 1972, Mr, Veselka holds degrees from Texas A A M University (WA, 1964) and the University of Texas School of Law (J,D, 1972), Efr Is also licensed In the ' Western District of Texas. ~s so ttx t GIN i E GILBER'C T, BRAG~i has been a member of the Firm since 1978. He Is active In all pleases of the Firm's work including trail and appellate practice. He Is the managing partner of tlio Denton and Corsicana offices and the supervising partner of the attorney's and staff In our Austin Office. Prior to Joing (lie Firm, ,Mr, Bragg w-.s a Judge Advocate in the United States Air Farce from 1974.78. He j Is licensed to practice before the U,S,Court of Military Appeals, Mr, Bragg as admitted to the bar in 1973. He holds degrees from Baylor University (B,B,A, 1972, J,D,1973) , It' HARVEY M. ALLEN has been a member of the Firm since 1981, He is active in all phases of the Firm's work, including trial and appellate practice involving both collection and appraisal matters. Mr. Allen Is Ott auihorhy on the Vinancial Institutions Refoma Recovery and Enforcement Act of 1989 (the "savings loan bailout" legislatiai) and its impact on local w Ang units, He has addressed the Tax Assessor-Collectors r Associadmof Term and Texas AssocAstion of Assessing Officers on thecomplex pruvisionsofthis Federal taw, Mr. Allen is the supervising parwer of ft attorneys and staff in our San Angelo, Waco and Lougv kew oiftces. He him direct responsibility tot the representation of the Midland Central Appraisal District, Bowie County Appraisat District and the Tax Appraasal District of Bell County. A certified publle accountant, Mr, Allen formerly worked on the audit staff of Arthur Ande°son & Co„ Certified Public Accountants, In Houston, He has participated In numerous audit engagemems Involving Fortune 5W comparilea, Mr, Allen is it member of the Texas Society of Certified Publk Accountants, Me. Allen, from Houston, Texasgraduated from SpringWoods High School. HeattendedBaytorUnlveraity and obtained r. B.A. degree in History in 1973, Mr, Allen entered graduate school and received a Masters in Business Administration degree to 1977. After working In public accounting, he returned to Baylor University School of Law and n coived it Doctor of Jurisprudence degree In 1981. Mr. Allah is admllted to practice in the Federal Courts, ,y 81 X11 } r~rr-' y , 1 . I i 1 ATTORNEYS 1 i GERARD M. PALOMO Joined tha law firm In 1983. He Is the Managing Attorney of our Houston office, 1 lie is active in the firm's trial practice, W. Palomo is admitted to practice in the Federal District Court for I the Noiyhern District of Texas, € Prior to receiving his law degree, Mr. Palomo was employed as an Academic Librarian with the I ' Utdversily of Texas Health Science Center at San Antonio. Mr, Palomo was admitted to the bar In 1984, He holds degrees from State University of New York at Albany (B,A, 1912 Sunuria Cum Laude; M'S, 1973) and University of Texas School of Law ()D, 1983). F q In addition (o his legal practice, Mr, Palomo Is an active member of the NAtiottal Rifle Association and the American Civil Liberties Union. ROBERT MEXERS,lolned the Firm on January 1, 1987 and is Ow Managing Attorney of out Waco office, r~ As an Assistant City Attorney for the City of Waco for six years, he had extensive tipefience in all areas of utuuk ipal law as well as property taxatfou. He Is an instfurtor In the Property Tax Law course tettifled by the State Property Tax Board, Mr, Meyers was admitted to the bar In 1980, ltrj holds degreeti from Baylor Unlvetsitj (B. A, 1<1173; 1, 6, 1980), v 4 WILLIAM S. NEWRER1RY, JR, Joined the Firm on August t.; 1987 and Is In out Austin off let.. Mr, Newberry was a legal intern with the Oklahoma Altoms j Oerneral's office prior to receiving his law g degree, He Is licensed to praotlee in the states of Texas and Oklahoma= Mr. Newberry graduated from the Univeralty of Texas in 1983, with a Bachelor's degree in Butlness ry Admialsiralion, He received bla rio;tor of )urlsl ndence degree in 1987 from Oklahoma City University School of Law where ho served as Chief Justice for the legal fraternity of Phi Alpha Delta and as a Student i Representadve to the American Bar Association. He was named Outstanding Ondume by Phi Alpha Della at►d presented with the SllverlteyAward in 1987 forhls work in theAmerican BarAssocls ilon, Mr. Newbwy was also revsfib as a me tneber of Who's Who Among American Law Students, ' d2 Z} I y„ - 1 \f~ S.Y{}y i kkk7777 5 eY3ta;'.5"~ j i RODNEY B, DOWD joined the Plan in January, 1988- Mr, Dowd is the Managing Attorney of our Longview office He graduat.^d from Baylor V yef ltY with a BIB.A. in Economics ht 1976. He received his 1.D, from. Baylor University Law Sch fer six n admission to the State Bar of Texas, he served as general counsel for an Oil is aginemtx oftlbe State Upo Dowd b ears and was in private practkefur three years o ersmAsmsoelat onmor Harrison and Gregg counties, D/lr. Y ~ Bar of Texas, and is a<ti ve in the Texas Xoung ' wy Dowd is also admitted to practice in the Federal District COUri for the Eastern District of Texas. ( u 15, 1998, Mr, Armstrong has ex- ROY L. ARMSTRONG joined the Austin office of ouf F be roof numerous Courts of Appeal "d , sisal distrkis and has practiced ted the Dallas s tenslve experience representing app the Supreme Court of Texas.. ?riot to jotnhrg our Firm. ho practiced in Dallas and represen 3= 131= vs. 1MjU=eQLACW-W Central Appraisal District in cases such asgl]Aila dp~1191Coun $ 1 before lhe5tatoproperty has esenttdtaxing units inaminisaiveproceedings i; vs,l Mrl Armstrong Qce is t11e Federal Dfat<ict Court for the Northers District of Texas.' 4 Tax Board, He Is also Men" to prat B.A. 1981 Summa Cum Laude) where A Mr, Armstrong bolds degrees from Southern ht~ iJnlversifytof ToxasUniversity, Law School, (J-1) 1984, with honors). 1 he Is a member of Phi B.ta Kappa, and , 1989) and Texas A&M PETER IWGHAEL REED holds d°grees from the University of Texas OD. Veselks, Bragg A Allen, Univtmity(B,A.1969). MtReadheadstheBanlwptcylawdivlalonofMCCreary, tc tracking system, j' He to largely responsible for the, Firm's implementation of a full} automated bankrup y 1 law and ocedurelactudingthe claims filing, Mr, Reed's responsibilities include every phase of bankruptcy to cases. Including Reed a noted s correspondence, hearings and li8gaton Involving property text s in banlaup Y Ntr, is mattors for proptrtY tax groups. He is a contributing author for Azle= speaker and author on bankruptcy magazine, t t si Son Angela offices of McCreary, Vest",'Bragg & Allen. He ; i BYRON J. BOYD manages the Lubbockend he was a stockbroker at Merr111 Lynch and 6,F1 E#uttosl juitted the Firm In February 1994. Formerly dente (1989) degftV from Texas Tech He holds Bachelor of Science (1982) and Doctor of Jurlapru ndent Cattleman's University, He is a member of the National Cattlemen a Asaoclation and #ndepe a Ansoclallon. r3 P„ t a•FVld`F F i } 1 q p pro ides legal representetiott in the areas He has extensive KIRK. SWXNMY loinedth~s rm litigation, April, trial court experience. of bank►upicy and apps a 1 1, Mr. Swinney was formerly Assistant City AttornaYErofor mtTexas Tech Univeristye fiefs lkensedl QBpraCli e Lubber k Cmrisllan College and J ,D, degree (1984) in the Federal Courts. t' f 5 ! t, i ,a ~E } r ! .f .4 k3 ~ 54 x ~b. 1 ~1'J}[~ fjt 1 i f OPERAnON MANA(.ERS w CLYDE. M. CRAIGEN Is the Director of Operations of the Firm. He Joined the Firm its 1971 as a Tax Cor,- sullant. He h is extensive experience in the areas of tax program analysis, title research, taxpayer notification and address research, Mr, Craigen's area of expertise includes contract management and public relations with both tax office personnel imil the general public, He has been IastrumentaE in the Finn's :mplemenlution of extensive integrated word processing and data processing systems. Managementofoffleefunctions include coordinat. ing computer data services and being the liaison between the law firm and computer system analysis, as well as directing the daily operations of the Austin office. Before Joining the Firm, Mr. Cralgen was a Tax Account Supervisor of the Ad Valorem Tax Division of the State Comptroller of Public Accounts. 't'here he accounted for State Ad Valorem Tax funds and approved State delinquent tax contracts. He holds the designation of RPA and Is a member of the Texas Association of Assessing Officers. He also Is a member of the Tax Assessor-Collectors Association of Texas and has t, served as Secretary-Treasurer of that Association. He is an alumnus of the University of Texas. t 1 y, LAIRD J, MARKLAND Is the Deputy Director of Operations. He I the Finn In 1978 as a Tax C'onsullani. He has extensive experience In the areas of lisle research, t,_ ..iycr notification and address research. Mr. Markland's areas of responsibility include contract report writing, developing computerized t statistical graphs and cluuts as well as coordinating the daily activit'.es of our Austin staff. Mr, Markland was a field appraiser for Southwestern Appraisal Company, Wc, prior to joining the Firm. He has appraised real and personal property throughout the State. T Mr. Murkfand Is a member of the Texas Association of Assessing Officers and the Tax Assessor- Collectors Association of Texas. He is an alumnus of the University of Texas, J DAN M. JONES Is Assistant Director of Field Operations. He has field experience with two of the ,Firm's s largest clients, W.Iones'respomlbillties art In the areas of title research, taxpayer notification and address research. He Joined the Firm in 1984 and Is an alumnus of Terms Tech Utdverslty, tt 0. WAYNE FINCHER Is Assista~tt Ditectof of Field Operations, He is experienced in delinquent tax matters among rite Firm's large and small clients. W. Placher's responsib111ilea are In the areas of title research, taxpayer notification and address research. He Is a graduate of Angelo Stale University and Texas Tech University, lie joined Phe Firm in 1984. He Is a former high school principal. ll S5 1 r.rww.wrr~~..r i S r ~k i TAX CON-SS 1 ,TANTS f t r Austin - 1 Charles L. Porter Wiley Moutagnde Atum Marie Fontana Philip Reeder Tim Carr Abilene - Scott Howard Cindy Guerra Athens - Debra Carta Tax Aploralsai District of Btill County - Les] le Herald Corsicana - Manila Taylor bentorr - j (Venda Clark bonne EUs Kln'Wly Sanders 1,odttvkw . Anda Wwera Carol Elltlott Rhonda 9roomes awbars ban►ertxt Palwint Debra Sndlth Son Angelo Sieve Whigbarn Waco Orace, ,Seilafl Nokia Hooper Slaeioy Inderman 1q F ; t c WORD AfT DATA PROrmESSINC ~ LUCINDA, (CINDY) WILCOXEN Is Director of Data and Word Processing and Supervisor of the data processing staff, She is responsible for data conversions, job scheduling, training of data processing person net, implementation and documentation of word processing and data procesaing applications, as well as'de- velopment and maintenance of many computer programs, Cindy Joined the firm in 1976, She is a graduate of Mu9' Itardin-Baylor for College, with a degree ila 9usings A.dminlstration, t i(I, r ti ra,mn, 4 - r } r t MSSINGWISMIAM r a t McKinney,Ewing&Assoc lates,Inc,,receivedhIlR.S,19Ma`hc" President of HOWARDMMcKINNE Y , mattes wtd Physics from Tadeton (Juiveraity In 1167. His areas of specialization Include phurning, anaioyalof development, prograntndng, and management experience has acquired extensive experie a In state and local maJor f5nancial inform Y exs sat districts; cities, and the private sector, the field of ad valorem tax administration for state, county, appraisal { JACK A, E4VIAIG, JR., Vice President McKinney Ewing & Associates Ina„ received his B.S. In Com. , t puter Science from Louisiana Tech University In 1972HHhas _6Cgts1lrediOZlWl tiai~vef xiee nl devel- opment g, development, Implementation, andmanagement. the Ml- i of word processing and data processing software and in the evaluation of vendor prod cts. and p ses a large spectrum of accomplishments in the go of careerencofth thse ME,4 corporation, ha has developal several data processing an-d private s data processing . ine the founding =)si S1n word processing application systems to automate the notiflcatien and salt filing of delinquent to include taxpayers for data various governmental taxing bodies, These uystems allow the word processing op collected from data processing files In the notifications and salts they are drawing, Various statistical reports d revenues collected by the Firm, to track the work an are generated to allow management li s t' 53 • 0 4 i X-EXHIBITS i t i f s a i I 69 . IN i :.rr 1r. to k+$~ i EXHIBIT A - MILD DETAIL LETTER Q MCCREARYr VESELKAr BH/:Qr3 & ALLEN, P.C. ATTORNEYS Ar LAW P,or BOX 20900 yllltlh~l5. NEWBERRY, JR. JACK McCREARY AUSTIN, TEXAS 787560000 Aoow S. Down L ARMSTRONG SHELBURNE J. VEBELKA FAX 1812) 450881 M NEED OILBERT T. BRAGG ROY RON J.BM HARVEY M. ALLEN BYFION Jr GEMRDM. PALOMO May 6, 1991 WAXO ANNEY r ROBERT L. MEYERS RE: Clty of Denton + T' 123 4567 08910 SMITH, SAM E. 01 FIRST STREET f DENTON, TEXAS 76201 NOTICE OF DELINQUENT PROPERTY TAXES } pear Taxpayer: This law firm has been retained to collect delinquent property taxes due } to City of Denton. According to the delinquent tax recorda, there are delinquent taxes on property assessed in your name. The property' description, years due, and the amount due are me follows: ACCOUNT YEAR(S) DUE: t 89-90 E - .111223 ii PROPERTY DESCRIPTION: TOTAL DUE: $30120.68991 ) LOT It BLOCK 6R9 SKYLINE IF PAID DURING May, , PARK ADDN If you believe that these taxes are paint tout ust forward yourthe}celled L receipts evidencing paym or tax ' ke o P1iS~ chic TLY PAID S~:.TAXES records may be verified. 7~RFt7AA~j~QSI~iY+• i This notice is being, dellvered to all accounts on the delinquent tax roll regardless of legal proceedings which may be pending or other notices i from our offico which you may have received. Payment must be made to City of Denton and sent Aire!Dtly to Tax Denton, Texas 76201 (811) 566-8318. Technician, 215 E. McKinney# RE'PU'iN THIS LETTER TO THE TAX OFFICE WITH YOUR PAYMENT TO INSURE PROPER -r CREDIT. Very truly your,', _r I?'7 ..Jack McCreary re i YM/4Mk WA6D /A• NlMM MNfH9M~- to I!,! QM lo1,r,,l~ r. 60" 1010,n+Y.N W,W.1,.W1 Mfg ~M~M Ir WrM+ M004~M~. 17~4YM M+M 1t I"10 10014,011t we how ,IIAM* * AwMa ImMn.MMt%1/++,+m rw.w &M fit 1% no Mn1.W4iX}M06 w1r. ierner,rne,aaae Mf„ IX "M uMlMRfsi.mt 11.r rz zr,o, Mr1WAM hill j?"M ,lMd Wr0, TX *Ttq% N,1, T 6 - 1fN at~ro -on o p 7 wn rn4 Mp M1O,M ~I M3;W f71%M►OMC 1. p ` EXHIBIT B - HARSH DETAIL LETTER MCCREARY, VESELKA, BRAGO & AuEN, P.C. l !~(+M;ut! ATTORNEYS AT LAW E' P.0, BOX 2OW JACK MDCREARY AUSTIN, TEXAS 76765' W WILLIAM S. kFWBEARY, JR. SHELBURNE J. VESELKA FAX (612) •501661 R EV B' DOWD oILSERT T. BRAG0 ROY L ARM L F"D HARVEYM,ALLEN MICHAEtREEO i GERARD M, PALOMO May 6, 1991 a J. WYO ` it KIRK 6WINNEY ROBERT L. MEYEAS j REI City of Denton t 198 7654 32100 ' JONES, JOHN S. #5 THIRD STREET ~ f DENTON, TEXAS 76201 NOTICE OF DELINQUENT PROPERTY TAXES ' Dear Taxpayer: ~ This law firm has been retained to collect delinquent property taxes due to City of Denton. According to the delinquent tax records, there are delinquent taxes on property assessed in your name. The property description, years due, and the amount due are as follows: ACCOUNT #s YEAF(9) DUE: ` 111225 89-U PROPERTY DESCRTPTIONI TOTAL DUE1 $2t03O.24 LOT 20 BLOCK 5R, SOLINE IF PAID DURING May, 1991 t PARK ADDN If you believe that these taxes are paid, you must forward your cancelled ' checks or tax receipts evidencing payment to the Tax Office so the records may be verified. Legal proceedings may be institutedto foreclose the lien on your.. property , created by the delinquent taxes if you do not respond within 14 days from the t date of this letter. 1 2r This notice is being delivered to all accounts on the delinquent tax ruin regardless of legal proceedings which may be pending or otber notices from our office which you may have received. F Payment mu,vt be made to City of 7enton and sent directl to Tax Tedhnioian, I 215 E, McKinney, Denton, Texas 76201 (817) 566-8318. ) 14 RETURN THIS LETTER TO THE TAX OFFICE WITH YOUR PAYMENT TO INSURE PROPER CREDIT, a Vllry truly yours, Jack McCreary ti`rl AUM 6011rle DON N NOWON oNan~w uww- we_uroeo~ w ORIA "AV . 1M! 6/XwN/ lea a TOiwa mt w. wry ear OMM• brow 110 W t,1N 00" IM 61 AN. 17 A. oddoo r 6/,1!11 Dn1 Merv hel {~e, 160 brale 6A/101 6.Y 110 "W A"flik !mio 1144 MAI 100NM6t i } Aw6R TX teT014m1 AAMM,TX 1100 DOOM T% r1101 NaWq IX Mod lm►MriX }1101 I,A10041. TX Mq 640%koo, n "M 4MNY. TX M* "ta i), ftf4 /11.00 tell) 010400 06173w*" M4MwM0 Nat"Ism 000) ""M 01114"4t" 11141TiMM wwe. 11110161. NID Mf41n nth 111110 P',. . t s< , EXHIBIT C ° DEWD LETTER w ~ o MCCREARY, VESE^ BRA00 & ALLEN, P.C. ATTORNEYS AT LAW YVtli IAM 8. NEWBERRY JR. P.O. " 2W IN, TE 707"400 RODNEY is. DOWD AUg ROY L AMA~RONG JACK URNEARY F FAXE%A8 AX 1612)4541"1881 MMNAEL REED , BRA E6EUfA BHELB ' OtLBERT T T. BRAOC9 By" gWJ. BOYD INNLtY :k A' HARVEY M. ALLEN May 6, 1991 GERARD M. FALOMO ROBERT L MEYERS f Mr. and Mrs. Sam E. Smith M #I Firet Street Denton, Texas 16201 t NOTICE OF INTENT TO FILE SUIT Block 6R, Skyline Park Re: Delinquent taxes due on property described as Lot 1, Texas, Account Number 11123, Addition, City of Denton, Denton County, k; assessed in the name of Smith Sam E Dear Mr. and Mrs. Smith:, yae-«; rep eaents the taking jurisdictions mentioned below in the :collection This o r of delinquent taxes. A recent investigation reveals the following taxes are due if the month of May, 1991: a paid during X3,12{1.68 City of Denton 1989-1990 ti $13,149.21 Denton Ind'*Ondent School District 1989 County of Denton 1989-1990 X5,164.28 „ Y roPriate Tax Office at the address must be made directly to the aPP office in Denton. Your Payment uestione, please contact our given below. If you have any q 4 delinquent taxes are paid within fourteen days, suit will b'A filed to ; our property. A foreclosure suit incurs court costs and abstract Unless the foreclose on Y ersonally liable. #j fees for which you will be personally institution or individual ice has been sent, hePpliceble, to any Additional n1C holding a rec"rded lien on this property. Sincerely, Gilbert T. Bragg f. OTBssls Texas 76201 of Denton, 215 E. McKinney, Renton, cc: Tax Taehnician, City Denton Independent school District, P. 0. Sox 129, Tax Assessor-Collector, 1 Denton, Texas 760202 ; ,<F aor-Collector, County of Denton, P.O. Box 1249, Denton, Texas 76202 Tax A®see *40 y++,rgao yprop~ 4; I , A4"- aerrrox „o,nrtai ~ ri•'~- I? C 0 e bo m w. ~t+e ,oe N W IL ._lti xiaweenw aet,a 4Mµ+ de,►lneaw~ a A*lei waved M~ •r, iaen 4M AwW ew,&00* e" 4vwu tx F" wae ,s3A Rp ewe e.M rO+ rIm6m, woes. TX low V40, TX ftte+ ,,,rnrxrnU u.oM~. rwaw afpM+aiw widneNee gh1►t7M D,.eer.e: ,eee, ,,,,s,TX +e»+4+m nwM.YX"M r,e,eeeaeee „ooant4m MM a.k aie~r+doo pis)"Aln aa>aaw ts;; air, ena~» t !X'l;4YF. ' 1 ~ 1 MOM EXHIBIT D - LIENHOLDER LETTER ~A ~V L ~ l{j MCGREARY, VESELKA, BRA13Q & ALLEN, P.G. AT TORNEYS AT LAW P,O. BOX 28880 l' JACK "REARY AUSTIN, TEXAS 787660M WILLIAM S, NEWBERRY, JR. j SHELBURNE J. YESELKA FAX (612) 4541861 RODNEY 0. DOM GILBERT T. BRAOO ROM L ARMSTRM HARVEY M. ALLEN May 6, 1991 MIOW&REED OERARD M.PALOMO BYRONJ.BOYD ROBERT L MEYERS KIRK BWINNEY , k. Donna Developement Company, Inc., ) Lienholder (In Rem Only) % Mr. David Dowd, President 5420 E1 Salido Drive t Fort Worth, Texas 76107 Re: Property Description: Lot It Block 6R, Skylitle Park Addition, City of Denton, s j Denton County, Texas, Account Number 111223, assessed in the name of Smith Sam E ;t Dear Mr. Dowd: i t The above described property is to be processed for foreclosure sale for delinquent j , taxes due the taxing jurisdictions mentioned below. The .mount if paid during the month of May, 19919 is as follows: F 1989-1990 $3,220.68 City of renton 1989 $13,149.21 Denton Independent School Dietrict 1939-1990 $4,164.28 County of Denton t During my investigation of the property and reco :Is, I ha ,e discovered that you hold a recorded lien on this property. It will be necessary, therefore, that you be included as a party to the foreclosure suit. If the lien has been released or transferred to another party, please advise us accordingly) in order that you will 1 not be included in the suit. Unless we have been advised within 14 days that the 1 { lien has been released or transferred, suit will be prepared on this property for j 5 the foreclosure of delinquent taxes and you will be named as a defendant. 1'he tax lien is a superior lien and our foreclosure action will extinguish your lien on the , property. = Additional notice of these delinquent taxee has been sent to the property owner. s If you have sny questions, please contact our office in Austin. Si If you desire any further information, please do not hesitate to contact us, Your immediate attention in this matter will be appreciated. Sincerely! a Gilbert T. Bragg OTB:sls ces Tax Technician, City of Denton, 215 E. McKinney, Denton, Texas 76201 Tax Aeseseor-Collector, Denton Independent School District, P. 0. Box 129; Denton, Texas 760202 Tax Assessor-Collector, County of Denton, P.O. Box 1249$ Denton, Texas 76202 f. x Nxrw AK" AA11Ier1 ! ou1to11 ►aa=■w ~wroac A.waaew varolu wwe k, A1aAlwM! awi.nwr w en w.w.y Aorarek w -14soTrw NO" 10 1 " Am, ik dn"." Wilt d,lrtv►w {1 9,Ir,1W0 Au1,1 I.A, 104 A.il to Wf10 046 I00,1 146101 I9N.IIMi 100k Nhk Nwa,T11717014101 Awn. TX T1w1 AN&%txY.yl IWAP tX"M L6gA1*.TX 7401 uemA"no Art N016,V I" Yklw,,x"M k4006 1lty.1=1000 p11)1n~ln 417101011#' ,t1011MQgD 11001 nT,1)11 IOOI17110110 p111 Y741M (61Ef311M Ww.. TX 7401 p1f10174/n IIVl 7117711 i EXHIBIT E - NEW OWNER 1ETTER O BRAaci & ALLLN, P.C. { McCRL:Aav, 1 E6EtKA, ATTORNEYS AT LAW ylqLWM 8. NEWBERRY, JR. P.o, BOX 20000 Ausink, TEXAS M49W RODNBY B, DoWD JACK "AFARY FAX101214541001 RCK MOO e GHELMRNEJ.VESELKA BYRONJ.BpYD t o1LSERT T. BRAOC+ KIW SWIeN1EY }LARVEY M, ALU N May 6s 1991 oERARD M. ,'A JW0 ROBERTL MEYERS S Mr. and Mts. John Smith 500 Skyridge ' Denton, Texas 76201 ' I Property described 86 Lot 31 Block 6R9 Skyline Park Re 112223 ' T)eliuquent taxes due on Prop Texas, Account Number Addition, City of Denton, Denton County, I.+ assessed in the name of Bottom Jae t Dear Mr. and Mrs. SmithL 1 uriadictiona mentioned below in the collection This office represents the taxing ro property. oDelf the new of delinquent taxes and a recent described p p194e11 owner of the above paid during the month of May, 1989-1994 $3,120.68 City of Denton ` I r 1989-1990 Denton Independent School Distri~Nt t $14,683.23 1989-1990 $49711.79 County of Denton Under Texas law the current owner Property taxes are a lion against tth" he property.t taxes to protect hie interest in th gate due and the amount due, ife~ i~hould t is responsible for the payme The description, years ,l. Your payment 0 t property inf0tensti . the property. d,Lring the month of D:ty, 1991, are shown for your 3 be made directly to the appropriate Tax Office at the address given below, t revious notices of this delinquency may not have reached you, eat is made within Duy to the foot that p paym no further action will be taken by thia office provided t r fourteen days. If you have any questions, please contact our office in Austin. ry Sincerely, Gilbert T. Bragg GTBCals 215 E. McKinney,'De~tton, Texas 76201 cc) Tax Technician, City of Denton, p. Box 1?.9, {k; Tax Assessor -Collector, Denton Independent School Distrietf Denton, Texas 760202 of Denton, P.O. Box 11449, Denton, Texas 76202 rax Assessor-Collector, County DBRCN ! LONQ _ u,.,ynly Aw-. If 910 1177Mr If G.IM.~M 1a. ~ ~ ~ A~ AIIW!___. pm w.Nwn rotDW.~Men ~iuw,W kr+M u6N. w7M sN Leo M0" ~ao1► o ll ur rot w,l, tree wa Tfer tx "I q,r nn1'HrM a,y,fMifr A 1 * FMS 0~rx"10i NWrMI tX"M layer Mel ~M too W ~ rA kowoxnwito IBMn,,1x Mr! s¢~ 161111S1r00 gty,*N70 Nlfneait•tmri ~'arwae ")"Mw hoe, r Y4° vim ,1141 iA.1 Z. EXHIBIT F NOTICE OF TRIAL LETTER ~LMpa MCCREARY, VESELKAt $RAQO & 14U EN, P.C. ATTORNEYS AT LAW RRY, JP. P.O. BOX 26W0 WiLtsAM G. NEVfBE AUSTIN, TEXAS 701654M RODNEY B. DOO JACKWCREARY PAX(612)454.15e1 ROY M AKWTRONG WAIAEL REED SHELBURNEJ.VESELKA BYRONJ,BO•N i GILBERT T, BRAO4 1997 KIRK SWNNLY HARVEY M. ALLEN May 6 , i aERARD M.PALOMO ROBERT L. MEYERS ~a P 729 362 426 Mr. and Mrs. Sam E. Smith i •1 i. #1 First Street Denton, Texas 76201 NOTICE OF TRIAL Smith et al, 16th t Res Cause No. 90-2222-B, City of Denton et 11 vs. Sam line Park Addition, City of Denton, t District CourL, Denton County, Texas Property Deacri.ptions Lot 1, Bieck 6R, Sky Denton County, Texas, Account Number 111631 i Dear Mr. and Mrs. Smith: ' 4 This letter Is to advise you that this case has been set for trial in the 16th f on May 29, 1991, at 1D100 a.m.. District Court of Denton County A recent check of the records indicates taxes due as follows if paid during the } month of Mays 19911 1 X3,218.19 City of Denton 1989-1990 4 413,149.21 Denton independent school District 1 j 1989 i County of Denton i' 1989-1990 x5,164,26 are nut paid during MAY, Additional penalty and interest Will accrue if these taxes 1991. ro riate Tax Office at the addreBS givesl Payment must be made directly to the app p I below. ] court coats (such as filing fees, In add 101. to the delinquent taxes due, eherirf'e fees, eto.) due the Clerk of the. Court must be paid before the suit may b Court for the Mount •a be dismissed. Please contact for Clerk of the 16th District 1 due. Sincerely, Cilbert T. Bragg 19 1?, GTBsels Denton, 76201 cc: Tax Technician, City of Denton, 215 E. McKinney, Tax Assessor-Collector, Denton Independent School District, P. O, Box 129, D,anLon, Texas 760202 'texas 76202 Tax Assessor Collector, County of Denton, P- 0--District Clerk, Denton County rclar► wroac._ Vi=;- wut, aru.+,,r„ . Nl.OM! Doff" --.m-^ W IWwW M/. 776. 00 N.10M. 007 0,W • ONtM ik 0001,t,r tl00A "000 110X. WW i' AVOW rot W. ti W rM ro ww t,w W irow.,x new NtXa nl ma st++oD 1101 %ft tot w NO 1M+0 W00,79"", .F Tx r,000 L041 n, 1xIWI ~OAe,A 17t ntotam'16 16Vnm#w r wa+w tw11»+~m ,►+oess ($17909M" tuor rerw,rx„Ka D n, n ,q,r. ,x "I ne, g+nw,•~ooo mn•nare c • 4111 1347,10% x 0 EXHIBIT G-i ~MPD~.F P E T I T I O N No. 90-1234--B f CITY OF DENTON ET AL VS. JOHN DOE ET AL. IN THE 16TH DISTRICT COURT OF DENTON COUNTXt TEXAS TO THE HONORABLE JUDGE OF SAID COURT; t Now comes City of Denton, a municipal corporation, which brings this C action for itself and for the use and benefit of all political subdivisions for which it collects property taxes, Denton Independent School Diattict, i I l wh.'.ch brings this action for itself and for the use and benefit of all 1 political subdivisions for which it collects property taxes, County of Denton, which brings this action for itself and for the use and benefit of all ' political subdivisions for xfikh it collects property taxes, hereinafter t called Plaintiffs, and for cause of action Plaintiffs would show the Court the V Eollowingt j Defendants are: i } John Doe, #2 First Street, Denton, Denton County, Texas 762011 Linda J. Doe, #2 First Streets Denton, Denton County, Taws 76201 t James Developement Company, Incorporated, Lienholder (In Rear Only), a Texas corporation, upon whom service may be had by delivering a citation to its s President or any Vice-Preaident, 1111 E1 Dorado Drive, Fort North, Tarrant ! P, County, Texas 76107, ?E ' who own or claim some interest in the hereinafter described property, which is situated in Denton County. II. All of the above named defendants own or have an interest in the prcperty ; shown on attached Schedule A. ' That as to each tract separicely assessed there are delinquent taxes and I: accrued statutor; penalties and interest justly due, owing and unpaid against the property described, for the years and in the amounts as shown on attached ; Schedule A, which is incorporated herein by reference and made part of the y allegations of this Petition. ;j ' IV. That all said taxes were authorized by lm- And each political autadivieion in whose behalf this suit is brought was legally constituted and authorized to levy, assess and collect the same and all of said taxes were duly and legally a levied and assessed against said property and the owners thereof (if knotm), and Plaintiffs now have and assert a lien on each tract of real property described and mentioned in Schedule A to aecure the payment of all delinquent ' t; taxes, accrued statutory penalties and interest, and fifteen percent attorney's fees and costs due thereon; and all things required by law to be done have been duly and legally performed by the proper officials. i..... i w•?.%'Y.iMt~ EXHIBIT a APL V. On January 1 of each of the years for which taxes are shown on Schedule A to be due, each item of property listed and described therein was situated within the boundaries of the Plaintiffs and liable for and subject to taxation r by plaintiff's by virtue of the laws of the State of Texas. Each item or ' parcel of such property was, for taxation, duly and legally rendered by and assessed against the persons, firms, or corporations, respectively, for each delinquent year, which persons, firma or corporations 'were on the let day of a of such pr property wasrntys ot and inethby the January of such year the lawfult oif the wners i alternative, Plaintiffs say rende Assessor Defendants, that the said property was assessed foe the Statutes of taxation required Texas. and Collector of taxes as is by y ; The attorney whose name is signed hereto is legally aukhori.zo~d and ` ;f empowered to institute and prosecute this action on behalf of the Plaintiffs. ~ Plaintiffs are authorized by law to oandeinterestnaseattorney'slEeealinquet taxes and accrued statutory penalties VII. Plaintiffs have incurred certain expenses in procuring data and information as to the name, identity, and location of necessary parties and in ~ procuring necessary legal descriptions of the property, which expenses are ~ reasonable, and are shown on Schedule A as Abstractor's Cost, for which Plaintiffs pray for judgment as costa of court. VIII. WHEREFORE, Plaintiffs pray for judgment for foreclosure of the tax lien's d against the property described on attached Schedule A securing the payment of i` the delinquent property, taxes set out on attached Schedule As together with all accrued statutory penalties, interest, attorney's fees and costs and r " subsequent year taxes or expenses that. are, or will become, legally due and owing under the provisions of Sections 33.42, 33,48, 33.01 and 31.07 of the Property Tax Code. Plaintiffs also pray for personal judgment against said defendants who had an ownership interest in the property described on attached Schedule A on January let of the years shown eoon Schedule Aafor thetotal and fees amount of delinquent property taxes, pe ; costs of suit together with interest thereon from tae date of judgment at the t; highest rate allowed by law. Plaintiffs pray for other such relief both to which Plaintiffe may show y general And special., either at law or in equity, it itself entitled. Plaintiffs further pray that pe.raona_ ,judgment shall rot be imposed against any parties designated as lienholders.. i MCCREARX, VESELKA, BRAGG & ALLEN, P.C. Attorneys for Plaintiffs x+% P.O. Box 26990 Austin, Texas 78755 512.451-9000 y, 01lbert T. Bragg State Bar #02857500 ki 7 a 9. i EXHIBIT G-iii UNPILE SCHEDULE A k S DELINQUENT TAXES DUE City of Denton ACCOUNT NUMBERS 111600 y' PROPERTY DESCRIPTIONS Lot 3thalack Pertykyline park Addition, City of lknton, f more particularly described in Volume 979, Texas being Denton County, Texas Page 836 of the Deed Records, Denton County, k ASSESSED NAME1 Doe John i ID NUMBERS 8 TOTAL YEAR BASE TAX PENALTY & SEC. 33.07 ATTORNEY FE sABFTREES ACT 5/91 DUE INTEREST PENALTY 401.09 1989 274.62 74.15 52.32 48.78 374.00 1990 292.99 32.23 __--__«T - 48.78 775.09 I - 567.61 106.38 52.32 rree*,t* p AMOUNT DUE City of Denton ATTORNEY A~3TRACT AMOUNT BASE TAX PENALTY & SEC. 33.07 FEES BEES DUB INTEREST PENALTY 32.32 48.78 775.09 5'l91 567.61 106.38 i 7$498 6/91 1 ' I . k t f ~i <cW' „ 1 1 M4 F EXHIBIT C-1v DELINQUENT TAXES DUE Denton Independent School District ACCOUNT NUMBERS 111600 PROPERTY DESCRIPTIONS Lot 3, Block 6R, Skyline Park Addition, City of Denton, Denton County, Texas being that property more particularly described in Volume 979, Page 836 of the Deed Recopds, Denton County, Texas ASSESSED NAME1 Doe John ID NUMBERt 84Y2YZR YEAR BASE TAX PENALTY & SEC. 33.07 ATTORNEY ABSTRACT TOTAL DUE INTEREST PENALTY FEES FEES 5/91 1989 1,303.95 352.07 248.40 11904.42 1990 1,343.62 147.80 223.71 16715.13 - 1 2'647.57 499.87 248.40 223.71 39619.55 AMOUNT DUE Denton Independent School District } BASE TAX PENALTY & SEC, 33.07 ATTORNEY ABSTRACT AMOUNT INTEREST PENALTY FEES FEES DUE 2,647.57 499.87 248.40 223.71 34619.55 5/91 31665.45 6/91. ~F1: y t r px. i vu.,v;iryt 1, .w: xatz J i EXHIBIT G-v MOM DRLINQUENT TAXES DUE County of Denton s ACCOUNT NUMBER: 111600 PROPERTY DESCRIPTION: Lot 3, Block 6R, Skyline Park Addition, City of Denton, - Denton County, Texas being that property more particularly described in Volume ; 979, Page 836 of the Deed Records, Denton County, Texas i ASSESSED NAMES Doe John ID NUMBERS 84Y2YZR i YEAR BASE TAX PENALTY & SEC. 33.07 ATTORNEY ABSTRACT TOTAL DUB INTEREST PENALTY FEES FEES 5/91 1989 14.47 3.91 2.76 21.14 1990 14.06 1.55 2.34 17.95 r 28.53 5.46 2.76 2.34 M_-39.09 r ' i AMOUNT DUE f r County of Denton BASE TAX PENALTY & SEC. 33.07 ATTORNEY ABSTRACT AMOUNT INTEREST PENALTY FEES FEES DUE ; 28.53 5.46 2.76 2.34 39.09 5/91 ' i 39.57 6/91 i i TOTAL AMOUNT DUE IN SUIT 1 BASE TAX PENALTY & SEC. 33.07 ATTORNEY ABSTRACT TOTAL S 1 INTEREST PENALTY FEES FEES DUE 'x,243.71 611.71 303.48 274.83 4,433.73 5/91 + s ' 4.,490.00.'6/91 THE ABOVE AMOUNTS DO NOT INCLUDE ANY FEES DUE THE DISTRICT CLERK FOR THE COUNTY WHERE T15E SUIT 18 FILED. TEXAS LAW MA11:E8 YOU RESPONSIBLE FOR PAYMENT OF THESE FEES. PLEASE CONTACT THE DISTRICT CLERK FOR THE AMOUNT DUE. THESE FEES MUST BE PAID BEFORE THE SUIT MAY BE DISMISSED. i 'r ~a f sY F. t•.Flelwa t, Z II EX}IIBIT H-i AP41PL~ CAUSE NO. 90-1234-B IN THE 16TH DISTRICT COURT OF DENTON COUNTY, TEXAS CITY OF DENTON ET AL VS. CLYDE COTTON ET AL CITATION BY pERSONAL SERVICE IN DELINQUENT TAX SUIT 'e nv KiTNKP~~_ DENTON COUNTY, T +S ISSUED ON - CLERKK, , DISTRICT COU1iT, Deputy 3 BY MnCAEARY, VESELKA+ BRAOG & ALLEN, P-0- 4 Attorne Box 2694 w j • Austin, Texas 78755 ATTORNEYS FOR PLAINTIFFS S fi * * R it * * fi ie * * * * r~ sk a * * # * s 4 1 j tIRTI~~ (<'YTBT.IQ~'L-It~`-~' 19___ 0 at day Of s,AME TO HAND M the - - - County+ f o'r.lOCk _r _M•, and executed in J defendant, true copy or Texas, by delivering to the within named i~=pERS ON, a thia citation, at the following time and place, BAY YEAR HOUR MINA WflER6 SERVED NAME OF DEFENDANT MONTH ~ County, Texas FEE for Service_ SHERIFF, - Deputy t By a ,19 day of - - Oounty, J in CAME TO HAND on the and executed O'clock clrtified mail, ng to each of the within named defendants, by , return receipt requested, a true Texas, by maili with delivery restricted to addressee only , Copy of this citation at the following address on the following DAT~`RLTssRN i CERTIFIED DATE DATE RE NAME AND ADDRESS MAIL REC# MAILED RECT# ,f of DEFENDANT -Count;, Texas SHERIFF, CL A DISTRICT COllRT Deputy - DENTON COUNTY, TE~KAS + Deputy BY By FEE for Service r. ~ EXHIBIT H-ii I CITATION DELINQUENT TAX SUIT THE STATE OF TEXAS Tot John Doe, N2 First Street, Denton, Denton County, Texas 76201 Defendant, CREETINOs You have been sued. You may employ an attorney. If you or your attorney do not file a written answer with the clerk who issued this citation by 1000 a.m. on the Monday next following the expiration of twenty days after you were served this citation, a default judgment may be taken against you. You must j' answer the petition of City of Denton, a munitripsl corporation, Denton 1 i Independent School District and County of. Denton, Plaintiffs, filed in said Court on , 19-_, against John Doe, Linda J, Doe and James Developement Company, Incorporated, Lienholder (in Rem Only), Defendants the nature of which demand is a suit tc collect delinquent property taxes on the ; property described on attached Schei'.ule A, said suit being numbered on the docket of said Court number 90-1234-P. The total amount of delinquent taxes due Plaintiffs, exclusive of accrued statutory penalties and interest, costa, and attorney's fees is the sum of $3,243.71, said property being Moro articular) described as shown on attached Schedule A. The defendant to whom this citation is directed has a logal interest in the following property included in said multi ALL, and the total amount sued for on such property is as shown on attached dchedule A, and all costa of Court. Plaintiffs and all. other taxing unite who may set up their tax claims herein seek recovery from defendants of delinquent property taxes on the property described on attached Schedule A, and in addition to the delinquent taxes, all accrued statutory penalties and interest, costs, and attorney's fees allowed by law thereon up to and including the day of judgment herein, and the establishment and ' foreclosure of tax liens securing the payment of the sane as provided by law. However, Plaintiffs do not seek to impose personal liability on defendants designated as lienholders, All parties to this suit, including Plaintiffs, y Defendants, and Intervenor, shall take notice that claims not only for taxes which were delinquent on said property at the time this suit was filed, but a all taxes becoming delinquent thereon at any time thereafter up to the day of t` judgment, including all accrued statutory penalties and interest, costs, and t) attorney's fees allowed by law thereon, may, upon request therefore, be recovered herein without further citation or notice to any parties herein, and all said parties shall take notice of and plead and answer to sli claims and. pleadings now on file and which may hereafter be filed in this pause by all other parties hereto, and by all of those taxing units above named, who may j intervene herein and set up their respective tax claims against said property. The officer executing this return shall promptly serve the same t' according to the requirements of law and the mandates hereof and make due return as the law directs. t Issued and given under my hand and seal of said Court at Denton, Texas, this - day of 19 tile a' i 5 l.{ Clerk of the District Court of Denton County, Texas %t ' BY - , Deputy Clerk %j~ y,. 1 f , EXHIBIT H-iii s SCHEDULE A DELINQUENT.' TAXES DUE City of Denton 1 t k ACCOU14T NUMBERS 111600 PROPERTY DESCRIPTIONS Lot 36 Block 6R, Skyline Park Additirnj, City of Denton, Denton County, Texas being that property more particularly Described in Volume 979, Page 836 of the Deed Reoords, Denton County, Texas :ASSESSED NAME: Doe John ID NUMBERS 84Y2Y2R YEAR BABE TAX PENALTY & SEC. 33.07 ATTORNEY ABSTRACT TOTAL DUE INTEREST PENALTY FEES FEES' 5191 401.09 1989 274.0 74.15 52.32 3'4.00- 1990 292.99 32.23 48.78 j a...r r r+Yrwrr-rrYrr. . 775.09 567.61 106.38 52.32 48,78 AMOUNT DUE City of Denton BASE TAX PENALTY & SEC. 33.07 ATTORNEY ABSTRACT At4DUE INTEREST PENALTY FEES FEES 75.09 5/91 { 567.61 106.38 52.32 48.78 l 784.98 6/91 { j i f y i Si'Y`.JkY3 y at t 1 ` EXHIBIT H-iv nil ~f P R DELINQUENT TAXES DUE Denton Independent School District , f ACCOUNT NUMBER: 111600 E PROPERTY DESCRIPTION: Lot 30 Block 6R, Skyline Park Addition, City of Denton, Denton County, Texas being that property more particularly described in Volume 979, Page 836 of the Deed Records, Denton County, Texas ASSESSED NAME: Doe John ID NUMBER: 84Y2YZR YEAR BASE TAR PENALTY & SEC, 33.07 ATTORNEY ABSTRACT TOTAL DUE INTEREST PENALTY FEES FEES 5191 E 1989 1,303,95 352.07 248.40 1,904.42 1990 1,343.62 147.80 223.71 I,715.13 - - 21647.57 499.87 248.40 223.71 31619.55 AMOUNT DUE Denton Independent School District BASF: TAX PENALTY & SEC. 33.07 ATTORNEY ABSTRACT AMOUNT INTEREST PENALTY FEES FEES DUE 3 21647.57 495.87 248.40 223.71 31619.55 5/91 30665.45 6/91 E 3 r. G f t 1 iY•. S M1,3{ASS. EXHIBIT H-w 1 DELINQUENT TAXES DUE County of Denton i E j AC+jOUNT NUMBER: 111600 Z PROPERTY DESCRIPTIONI Lot 3, H1ock 6R, Skyline Park Addition, City of Denton, Denton County, Texas being that property more particularly described in Volume , 979, Page 836 of the Deed Records, Denton Cowity, Texas ASSESSED NAME1 Doe John ID NUMBERI 84Y2YZR " YEAR BASE TAX PENALTY & SEC. 33.07 ATTORNEY ABSTRACT TOTAL 3 INTEREST PENALTY FEES FEES 5/91 DUE 1 1989 14.47 3.91 2.76 2.34 21.14 { 1990 --------4_06 ----1.-55 - r 28.53 5.46 2.76 2.34 39.09 ny AMOUNT DUE County of Denton BASE TAX PENALTY & SEC. 33.07 ATTORNEY ABSTRACT AMOUNT $ 1 f INTEREST PENALTY' FEES FEES DUB 28.53 5.46 2.76 2.34 39.09 591 d u ~ J 39.57 6191 TOTAL AMOUNT DUE IN. SUIT BASE TAX PENALTY & SEC. 33.07 ATTORNEY ABSTRACT TOTAL i " INTEREST PENALTY FEES FEES DUE j 3,243.72 611,71 303.48 274.83 4,433.73 5/91 } 4$490.00 6/91 THE ABOVE AMOUNTS DO NOT INOLUDE ANY FEES DUE THE DTB'fRICT CLERK FOR THN 1 COUNTY WHERE THE SUIT IS FILED. TEXAS LAW MAKES YOU RESPONSIBLE,r6R 1 PAYMENT OF THESE FEES. PLEASE CONTACT THE DISTRICT OLERK, FOA THE i AMOUNT.' DUE. THESE FEES MUST BE PAID BEFORE THE SUIT MAY BE DIlMI65ED. t yWW ' a S lip. t Wr ,l t y EXHIBIT I-i } f CAUSE .JO. 90-1234-B CITY OF DENTON E7' AL VS. JOHN DOE ET AL IN THE 16TH DISTRICT COURT OF j DENTON COUNTY,, TEXAS i BE IT REMEMBERED, that May 6s on to be ho£zDentonega d in regular causes order the above numbered and f l municipal corporation, Denton Independent Bch' aJ~iDoe }and aJames De elopements are the Plaintiffs, and wherein John D,;e, Lind Defendants. Company, Incorporated, Lienholder (In Rem Only), are , their or trial came Plaintiffs above named by f end as to 1 ae coming on ~ d This aeu ies announced ready for trio Incorporated, LienholdeY (In attorneys, and all of said part Y3 rved with process ? Defendants John Does James hQ1Me1e e duly and personally as s` Rem only) and Linda J. Doe, is accordance with Rule 106, Texas Rules of Civil Procedure, but failed i a ear and answer rnd accordingly made default, the Court is of thetopi ion on and finds that Plaintiffs should have judgment for the taxes owing ; end laintiffs for foreclosure and Order of Sale as hereinafter decreed; s having mound the Court to dismiss without prejudice any, parties am being above and ali properties not listed below, it was so ordered; and a jury be _faot and in 2 wE waived, the parties submitted all matters of contiorverssy'a eboth of vidence was } law, to the court without the intervention of a jury, } submitted concerning the ownerehip and title of the property hereinafter ' and the delinquent tax records of Plaintiffs above named were i described, , the , heard h theaplead}sgse ' introduced in evidence, and evidence was aihaving as + ti hereinafter described property, and the Court is of the opinion and finds as followao { evidence, and the argument of counsel, rved with The above-named DefendaBntso~,hoeCppearEdtor who were me described property, were this cause were the o a : J or were claiming some right, title or intereSaidhprep , yt the time of the 1 ro ert was local- d within r institution of this suit and at this time. the boundaries of rlaintiffs upon the dates when the taxes hereinafter found to be due were assessed. $ i c There are delinquent taxes and accrued statutory penalties and interest, the amounts j'ereinafterddescribed property. in Said delinquent costa and attorney's thvdue, uponfees hereinafter taxes and accrued statutory penalties and interest and caste oonatituteerty separate, valid and subsisting lien in favor taxespanJ R11 hereinafter described to sicure the pay ,rf accrued statutory pausitiea and interest and costs hereinafter adiudgedtoebe due against each prope_ty hereinafter described, which sai lien s prior lid of the 4>i t; title, interest or liens asserted by any c„ superior to all claims, right, P` parties defendant hereto. s.u t :ins „ S7 63[4741 q EXHIBIT I-11 DJU THAT s following amounts IT IS THEREFORE ORDERED*A acDtYDinNwhiEhRthey sue the there and unpaid to Plaintiffs and of ddelinquent tyearsaandaattorneyeatfees penaltamounties by lawtuponr all ttie following described property as set out in Schedulm(l.U%)eon all of . following, together with Imtereat at the rate of ten percent said sums from date until paid, to-wits p, Delinquent taxes accrued statutory penalties and interest, fifteen percent attorney's fees and cast due for which judgment is herein rendered covering at , all years delinquent et the date of this judgment. r' z 000.001 Y' ACCOUNT NUMBER: 111600 Bl 6R, Park Additiont City topropertykmoreeparticularly describedfinn Volume ~ Denton County, Texas being 3tha Ki Denton 36 y of the Dead Records, Denton County, Texas 979 Page 8 4 ASSESSED NAME: Doe John 1,F ID NUMBERS 84Y2YZA 000 000001001 i v $775.09 Due to city of Denton $3,619.55 Due to Denton Independent School District $39.09 Due to County of Denton $40433.73 Total Due $250250.00 Market Value { All. of the foregoing property being located in City of Denton, a municipal corporation, Denton Independent School District and County of Denton, Texas. IT IS FURTHER ORDERED, ADJUDGED AND DECREED THAT Plaintiffs do have and tp recover personal judgment against the Defendants having an ownership interest r in the above described property for all sums set out in the foregoing schedule, together abstract with all In securing data and InfoermationrasntortheY II including ab abssttract cocas incurred parties and the necessary legal name, identity end location of necessary p description of the above described property, as such abstract costs are more . in F efendants shall p offvandndithis schargegalltof thetheamountseventhereonein oradjudgemore to b e D Sx ef pay be due due as against one or more tracts, prior to the holding of the foreclosure for the pro rata a sale hereinafter decreed, such Defendant shall be liable only S part of the accrued costs properly chargeable to such tract or tracta► but the .t 3 j proceeds of any foreclosure vale in this cause shall be applied first to the payment of all accrued coats cf suit and sale, and any residue shall be distributed pro rata to Plaintiffs as provided by law. Parties designated as lieaholdera shall incur no personal liability for the sums set out in this judgment. M. S$Q 1 !x£ ' EX(IIBIT 1-111 { AND IT IS FURTHER ORDERED, ADJUDGED AND DECREED TEAT a lien exists on each property, for the amount of delinquent taxes and accrued statutory penalties and interest and costs herein adjudged to be due on each property, which lien is a prior and superior lien to all claims, rl.ght, title, interest, or liens asserted by any of the parties defendant herein, and that Plaintiffs have foreclosure of their liens on each property as against all the Defendants herein or any person claiming under the said Defendants by any right acquired pending this suit; that an ORDER OF SALE be issued by the Clerk, directed to the Sheriff or any constable of said County, comsanding such officer to seize, levy up;n and advertise the sale of each property, and to sell the same to the highest bidder for cash, as under Execution, provided that the property shall not be sold to a person owning an interest in the property or to any party to the suit other than a taxing unit for less than the market value of the property stated in the judgment or the aggregate amount of the judgments against the property, whichever is leas. The net proceeds of any sale of such property made hereunder to any party other than a taxing unit who is a party to this suit shall be applied to satisfy the judgments and liens foreclosed i herein, but any excess in the proceeds of sale over and above the amount necessary to pay the taxes due, defray the costa of suit and sale and other expenses chargeable against said property, shall be maintained by the clerk of the court in an interest bearing account in accordance with the provisions of a Section 34.03 of the Property Tax Code; that the owner of ouch property or their heiro, assigns, or legal representatives, may redeem such property in the time and manner prescribed by law; that the officer executing the Order of Sale shall make proper conveyance to the purchaser or purchasers of said i r property, as prescribed by law, subject to such right of redemption. The Sheriff or proper officers shall place the purchaser or purchasers, or their heirs, executors, assigns or administrators in possession of the property so ah purchased in accordance with the laws of the State of Texas. u All relief prayed for in any of the pleadings in this cause which is not specifically granted by this judgment, is hereby denied. SIGNED this the 6th day of May, 1991, i j JUDGE PRESIDING APPROVED AS TO FORMS ¢ Gilbert T. Bragg i' State gar Number 02557500 ATTORNEY FOR rLAINTIFF5 r ti } rr Vii. A I. EXHIBIT I-iv j i 1 { i THE STATE OF TEXAS Y DENTON COUNTY, TEKA8 g Texa , do hereby } District Clerk, of Denton County, 1! It TRACY KUNKEL , i in a certain suit pending in the 16TH District Court of Moll ~ certify that County, Texas, wherein City of Denton, a Municipal corporation, DenLOn Independent School District and xas 176201 DOE $#2 Defendant4iniCause No'SOAN ; s ; ,2 First Streets Denton, TG said Plaintiffs recovered Judgment against said Defendant(s) on 90-1234-Br the Plaintiff, May b, 1991, as follows: City of Denton, a muncipal corporation, plaintiff, for the for the sum of 4775.09, Denton Independent School District, f0 tiff, for the sum of $ 39.09 thereon ! s sum of $ 3,619.55, County of Denton, plain r being a total sum of $4,433.73 with interest from May entlis ofarecordrine of coats of suits said Judgm ten percent, and 3__ Judgment is entitled to k Volume + Page - + Records of said Court. Said yI the following credits, to Witt NONE. I There is now still due on said Judgment the auto of $4,433.73 with interest 5, 1991, at the rate of ten percent, and $ _ on said amount from May costa of suit. day 1 hand at office, in Denton, Texas, this the i Given under my 1991. of DISTRICT CLERK, Denton County, Taxes 1 F y t ` ry jyy i t 2 , f EXHIBIT J-i MCCREARY, VESELKA, BRAGG & ALLEN, P.C. ATTORNEYS AT LAW P.O.9OX 201100 8. NEWaERRY, JR, JACK UANRN EARY AUSTIN, TEXAS 7!766-0000 ROONEY B: DOWD EHELBt1E J. VESELKA FAX (612) 454t661 GILBERT T. DRAW ROY M L ~ D HARVEY M, ALLEN eYRON L BOW OERARDM.PALOMO April 299 1,991 ROBERT L, MEYERS KIRK BYMtNEY { 4 Mr. Herb Barnhart Tax Asseasor-Collector County of Denton P. 0, Box 1249 Denton, Texas 76202 • i 311 t. , , Re: Treatmeit of Payments from Loan Servicing Agents of the Resolution Trust Corporation in its capacity as a Lienholder such as IMCO Realty Services, r Inc. i $ Dear Mr. Barnhart: You have requested an opinion concerning payments you received from IMCO Realty Services, Inc., acting as the loan servicing agent of the Resolution i Trust Corporation, The facts as I understand them are As followst y. A taxpayer has a mortgage with a lending institution which is now 3! under control of the Resolution Trust Corporation (RTC). The t` taxpayer is current on his mortgage and the loan has W& been foreclosed by the RTC. Taxpayer has been making his tax payments { each month as a part of his mortgags payment. These funds have been held in escrow by the lending institution or the RTC, The RTC has ! contracted with IMCO to service the mortgage loan. IMCO has tendered ' 1990 taxes without penalties and interest. IMCO has relied upon advice form the RTC to the effect that pursuant to 12 U.S.C. 1825 f; (b)(3) that it is not, liable for any penalties and interest when it ; is acting as the agent for the RTC, It is our opinion that when the RTC is acting in its capacity as a lienholder, the penalties and i,ntereat continue to accrue on delinquent taxes, and their interpretation of 12 U.B.C. 1825 (b)(3) is incorrect under the facts outlined above. Even though the Resolution Trust Corporation or its mortgage servicing i agent (such as IMCO) tenders the base tax amow:t, the taxpayer, as owner of 3 • the property, remains liable for the total taxes, penalties and interest. Accordingly, you should apply the payment received from the RTC or its agent as a partial payment. Under these circumstances you would send the taxpayer a partial payment receipt with a letter e,tplaining that under Texas law he is liable for the penalty and interest. However, that may net be necessary At this time, ,4 The letter that your received from IMCO was signed by Merrilee Keys. On April 291 1991, I called Ms. Keys and explained our position on this matter. She s said that her letter to you was based on advice that IMCO had received from r} RTC. However, they have decided that our interpretation of the law might be correct, and they are going to pay the balance when they receive a partial payment receipt. f: wr+w !saws ow, NO" U N &N tug im v+s _ VATM wko rx NNwwr ,M,s.r",a.N wrw."" w oft0& m wNe •r0 ww+ wn+t ,w„ Im"NOON* , 116.000006 am1*4 0" L" No waw wNt ti,wrw NON.Mk {j hNn,VMWaM &I",rKrww 004K rs1M91 H„O.rKrt1N L"Aw,"rwn UdA"rK»w WA'VM.?KMN 11 rK»w+ w0 16191461.0* t" 1904M a+n NM1%M n+A 004W P""1479 aN, tKtlw n,h OWN Wt wr.. rx ma, a,gMra,rs N,A7ur+N r I t4V4W EXHIBIT J-ii s t Mr, Herb Barnhart Tax Assessor-Collector County of Denton April 29, 1991 E Page 2 of 2 r Accordingly, I advise you to issue a partial payment receipt to IMCO and bill them for the unpaid penalty and interest. In the event they do not pay please contact me, and I will provide you with a letter to thetaxpayer explaining why he is being billed for the unpaid penalty and interest, Should you have further questions, please do not hesitate to contact me 9 Sincerely, Gilbert T. Bragg GTB/edr ccs Ms. Merrilee Keys, Manager, Tax Department, IMOO Realty Service, Inc., P. 0. Box 808005, Petaluma, California 94975-8005 i tt s _ t I EX141BI'r K 1 INSIDE... MCCREARY Cltdflon by Publication VESELKA or Posting BRAGG & By; Kirk Swinney 1 y ALLEN MVBA Off Ices 2 Personality Proflle: . Clyde M. Cralgen 3 *VIEWP''T... Look Who's In the Nows,,, Client News & Notes By. AndaFfu;vers 4 ~ a d CITATION BY PUBLICATION Legislation to Watch OR POSTING By, Shelburne Veselka 5 y f MVBA Personnel Changes Oneof the more vexatious problems lncoliectingdelinquent ad valorem taxes Is & Speclol Recognltlon 6 finding the persons who owe that tax, All too often, owners of properly on wbich tax Is owed have disappeared for all practical purposes by the time d collection fl effort Is mounted, in view of that difficulty, Rule 11 7a of the Texas Rules of Civil MVBA Calendar 7 Procedure provides for publishing of citations in delinquent tax suits If the person upon whom service must be had is unlocalable, The Rule goes on to provide that the maximum fee forpublishingsuch citations shall be no more than "the lowest published word or line rate of that newspaper for classified advertising," Then, if no appropriate newspaper tvlli publish ; the citation for that fee, the jurisdiction is authorized by the Rule to post the citation at the courthouse door of the county in which the suit is pending. Then, service is presumed to have been had, 3 The Rule might be taken for face value were it not for the conflicting provision of a statute, Tex, Rev, Civ, Slat, Ann, art, 29 (Vernon 1%9), which provides that "the legal rate which such newspaper shall charge for such publication shall be the lowest published rate ofthatnewspaper for classified advertising." The article specifically Applies to citations In dellnquenl lax suits. Thus, the statute facially sets a price control on newspapers, capping their fees for publishing delinquent lax suit citations at the lowest published rate of that newspaper for classified advertising, a t A dilemma is thus presented to the taxing Jurladiction when it cannot find the Interest holders in the property who must be served In a delinquent tax suit and the local newspapers will not publish the citation for the lowest price for classified advertising, In order to post, the Rule requires an affidavit stating that publication Is not available for the lowest price for classified advertising, But, that affidavit could never be truthful In the face of a statute requiring the newspaper to comply with the statute and publish the same for the lowest price for classified advertis Ing, Presumedly, the tAxingjurisdiction could always sue the newspaper for an injunction forcing It to comply with the statute and publish the tax citation for the same price as their least rate for classified advertising, (continued page 1) ' VOLUMES SPRING, 1991 i4, fi 's I MCCREARX VESELKA, BRAGG & ALLEN {Continued from page 11 On the other hand, there is legal logic the 39th Legislature. Pourteen years to contend that Rule 117a Impiledly later, the 46th Legislatae in 1939 en- Under such logic, the avenue of posting repeals An ic le 29, thus making post- acted the former Article7345bJ3,the citations Is ellrninated. For, if citation Ing of citations avaiable whet; the forerunner of modem Rule 117 a. hat { by publication is legally available, It newspaper refuses to publish the same article contained substantially must be resorted to as opposed to post- for the least race for classified adver- $uagereSardhn Goes citation chore by publication Rule 117a, t' Ing, or the subsequent tax judgment using. Art] cles28a,29,and29awere and posting Orel s ey $e~ra r and sale are Invalid, Schlitter v. King, enacted as one piece of legislation in Wer that ,the Attorney 81 S.W,2d 546 (Tex,Civ.App: Fort 1923 by the 38th Legisla(ure, They Issued O-1385, the Septe - Worth 1935, writ dism'd), were substantially revised in 1925 by bar er 13, 1939, General ruled that the tnactment of Ar- ticle 7345b 13 repealed inconsistent provisions of Article 29s, a companion , statute to Article 29, regarding the pa- MVBA OFFICES missibility of posting tax stile notices. s The opinion reasoned that since Article , 7345b 13 was a later enscmdent, its pro- ! visions controlled over Article 29a. The t Abilene 1534 S. Trestdaway 915/6724870 pertinent language regarding when Post' Suite B s Abilene, TX 79802 Ing tax We notices was permissible as t opposed to publishing teem, was sub- t 200 standaliy similar to the languageregard- ' Horne offkt 5929 Bakores Drivt 5121451- Seth 200 Ing posting tax citations verses publish- Atrstire, Tx 78731 Ing them. Therefore, if the Attorney P.O, Box 26990 8001369-9t1Ut1 General Opinion was correct regm4i ng Aasft y TX 787554990 the permissibility of postittg tax sales, FAX $12.454.1881 then it would also stand to reason that Article 7345b f3 ropeated the inconsis- 607 t]eMas t3razos 713/658 0530 tent provisions of Article 29 regarding t Houston Stme21a thepemaiasibilityofpostlaglox014 iom Houston, TX 77002 as opposed to PubUahhtg them. Longview 140 East Tyler 214757.5757 The case might be closed In favor of the Suite 280 availability of posting citations had not f Longview, TX 75801 the Legislature come to the rescue to ! confuse the situation again by Mow. ! Lubbock 8200 * 102le Ave, 808/794 0533 tially amending Article 29 in 1941 in We 3un X 79423 47thLegislature,Inthatact,subrequwt Lubbock,TX 7 to the enactment of Article7345b 43, the ; Legielatuto once ageln mandated the 91"57-01" San Angelo 17 South Chadbourne maximum fee for txwdpapers to cluuge Suft 306 San Angelo,TX 76903 for publications of tax chadons be so more than the We rate for publieadon of Waco One Liberty Place 817768 77Gli classli ied advertising, Presumedly, the 100 North 8th Street reeturettncnt of Article 29, being a later suite 800 act tiara the ettacttnent of Article 7345b Waco, TX 78701 13, would repeat the inconsistent (coatl+nuedl ' Page 2 McCREARY, VESIEsLKA, BRAGG & ALLEN , t provisions of Article 7345h §3 regard- Ing citation by posting, However, the arnendrnen(to Article 29 made no ref- PERSONALITY PROFILE: y erencetorepealing Article 734Sb§3or Clyde M.C1019en any portion thereof. In spite of that lack of reference to Clyde "The CaJun" Craigen was born In 1943 in Beaumont, Texas, amid §3 references the rich herllape and tradition of Cajun counumbo, He and seafoods younger repealing Article 7345b and good j to posting, the issue might be resolved brother, Don, were reared oYou c a Just look ai him and tell ihatl} The as of 1941 against the permissibility of Southern home cooking, { look mother and father are Oil posting tax citations had the Lrgisla family moved to Austin In 1956, and Ciy e two not created yet another confusion living here, although his mother has been in falling heaBh the last few of ears, Mr. Cralgen ("Pop") retired from Southwestern Bell Telephone 1 1, to the matter by enacting the Rules o Company eight years ago after thirty-eight years of service, Civil procedure Act Lit 1939, now found 4 at Tex. 000 Cixte 22,004 (Vernon Clyde graduated from William B. Travis High School How Austin and 1988),Tittrehr,lheLegislatureguthor• anendedtheUniversityolTexasfrom1962to1964,ewasi nvitedtoplay Izedtile Supreme Court tomake proce- 1mmpelinihat-onghornBendwhichhecNdpr°udly tnl ter they w were dtualrules governing thee INItcourtsof pat Richey, also from Beaumont, (They dscovered doctor after at the same 'Texas. The statute provides that the married that they had been delivered by the same ' Supreme Court file its rules prior to hospitall) x g each session of the Legislau"re, If the After boot ramp, he was Legislature falls to take action to change In 1966 Cy # de was drafted by the U.S. Army. U.S. Headquarters Army those rules in their session, then those assigned tonelulu, vNawall~sHetwaFort s Aide btor the Commanding Officer, rules become law, it is pursuant to that pacific, pal joined him and worked at the same 3 authority that the Supremo Court has agency. Management Agency. Needless to say, they enjoyed his lour of duty. He received an issued Rule 117a, honorable dscharge and returned stateside In 1968. The later enactment of statute argu- Prior to being drafted, Clyde was employed at the State Comptroller's Tax meat can be used on both sides of the office as a Supervisor of the Ad Vat NMh aevenYears of y~xperience in aid issue based on the Rules of Civilproce- Job there after his military duty, x , Joined the law firm of McCreary & Huey on June It duce Act, on The one hand, the Rules Of valorem taxation he Civil Procedure Act, was passed In 1971, as a Tax Consultant and will $oon complete twenty Years of service' l 1939, prior to the comprehensive boon after their return from Howell, r,yde and Pat decided it was time to J amer4nenl of Article 291n 1941 Thus, Is fits, apple o1 Clyde's eye, Taylor, was born. Clyde had him In the front yard with Ori, one could envlsion rhai the legislature start their fame In 1oddl ng about, of thee with intended to hadgotten thehang p repeal she Inconsistent Alcv~b landbolasAbouliihatimoTay#or provisions of Rule 117a by its 1941 the secondappteolCiyde'seyewasborn, Modenelsthedoughterwhose revision of Article 29, On the other little finger Clydeafwayswanledtobetwisted aro,Indflohs awas nd cartwheels hand, the Supreme Court is required to to gymnastics at the age of three, always doing Ip p submit Its rule changes prior to each through Taytor's baseball practice, i session of die Legislature, If dte Leg islature falls to change them, they Time has a way of moving on. Taylor is now in his Junior year at Texas it could also be A & M University In College Station, and Marlene Is a 01o15tatte Uni 'Thus, versity become law. us, revall- and argued that Rule 117a 1►as been High School In Round pock with pl Marlene us to have attend continued in their love dated by the absence of action of the in the fall. Both Taylor and ed Legislature in each sessiort since 1941. (contlnued Page 6 ) (continued page 4) Page 3 r,, " it ~..p McCREAR,Y, VESELKA, BRAGG & ALLEN (continued from page 3) Thus, Rule 117a is bi-annually reen- acted to control over the 1941 amend- CNoT1► News & Notot meal of Article 29. Another Issue to consider in the scope By, Anda Flowssm of the Rules of Civil Procedure Act is that the rules repeal and control over - , statutes only hi procedural matters, not Congratulations to Dr, Nancy McNeal who was recently named subsiantivenialters, Thus, the question Superintendent of Ptsrsall LSD. Dr, McNeal was previously tt,a arises whether the defendant's right to Superintendent for Aqullla ISD, Jacks Hera was selected a Aqudila's Interim Sweerintendent, James was previously with the receive citation by publication as Department of Educatlon In Washington, D.C. opposed by posting is substantive or procedural, That It is procedural seems Congraluicrtions to Stan Hemphill who was chosen to replace lobe the better argument, however, the Melda Hart as the new CI'rief Appraiser fa Surnel CAD. Those of us issue is unresolved, If the right of who have had the pleasure otworking wIth Stan know that he will receipt of citation by publication as do a great job, opposed to posting is substantive, then Rule 117a could never prevail over Article MVBA also sends Melds Hart our best wlshes with her new job. 29 in regard to publishing or posting Meldo has been natned Chief Appralw of Hunt County In Green- citations, regardless of how many times vllle, Texas, Congratulations Mek9af i I Rule 117a was submitted to the Ugis- j by the Supreme Court, Jean Renfro, the Office Manager and long time employee of the lature Terry County Appraisal District retired March 3l ,1991, Best wishes ~ Does this sound confusing? H certainly to you, Jean, ~ lsconfusing, it is due to this ambiguity MVBA would also like to congratulate Murie WMJ* a of the between the statutes and the Rule that Slephew County Tax Office on her retirement. And speaking of MVBA has traditionally recommended Stephens County, we are happy to see that Alkna rlover Is doing i against citation by posting, The reason well and back on the job. Allend had broken her heel during the for such advise is that the proper issu- Christmas holidays, but Is recovering well of this time, ante of citation and the clearing of title through the tax suit process is far too AbigCongratulations toShanomWright, sonOfDarkmWr*hi,Tax important to risk having it invalidated Asseaeor-Conedor of Pine Tree ISD In Longview, Texas, Shannon ; by having resorted to a questionable graduates May 11, 1991 from the Unlvo(*y of Texas • Texas Heart means of service, institute, School of Perfusion In Houston, Texas, Shannon wHI be In practice as a perfusialbt with a group In Dallas, Texas. Of course, citation by posting has an Anna Graham, CiddDepuly for the WilbsrgerCentral Appraisal DWid advantage over publication in that it is was one of the lucky winners of the raffle held after the TAAD more cost efficient, If your jurisdiction banquet In Austin, Anna won a bread machine, Congrotula- would prefer to use the method of cha- horn, Annoll l lion by posting as opposed to publica- Ilon In certain circumstances, discuss MVBAwouldliketo take this opportunltyto welcome home all the the matter with your particular MVBA troops who have served time In the Middle East. We would also tax collection attomey, That attorney like to express our sympathies to those of you who may have lost will help you understand the advan- loved ones In the Gust Conflict, {continued page 8) tages and risks so that you can make on Informed decision on whether it Is appropriate in your circumstance 0 Page 4 - - - i MfCREARY, VESBLKA, BRAGCr & ALLEN LEGISLATION TO WATCH By. Shelbume J. Veselko i { As we anxiously awaft the resoluilon of the school finance Issue, we must not forget that our legislators are also I considering many other bills which will have an impact on property taxation. Some of the proposed legislation will not receive the same degree of support from all property tax professionals but there are some bills which can be dealt with uniformly. Unfortunately, most of the pending bihu which can be faced with a united front should be opposed. Remember, you should communicate your support or opposition to your senator and your representative. Three proposals which would assist taxing units are House Bill 1098 and Senate Bills 713 and 714, Mobile home movement reports would be required to include proof that there were no delinquent taxes on the mobile home i and failure to obtain the permit would be a Class B misdemeanor. These provisions in House Bill 1098 should e offer some assistance in collecting taxes on mobile homes. The passage of Senate Bill 713 would elevate the priority of interest on delinquent taxes in Federal matters concerning bankruptcy and the Federal Deposit Insurance Corporation and the Resolution Trust Corporation, Finally, Senate Bill 714 would permit a tax collector 's to remove from the delinquent tax roll those taxes which are subject to the statute of limitations. Each and every exemption from taxation creates not only an administrative burden and cost on the taxing unit { but also places a further tax strain on properties which remain subject to taxation. The following bills each either extend current exemptions or create new exemptions; House Bills 30, 221, 346, 839, 849,1395,1859 and 2635; 9 Senate Bills 48,139,162, 633, 670, 1293 and, 1425. Two of these bills can Impact your past tax rolls. House Bill 2536 seeks to amend Section 1 1,433(a) to permit religious organizations to file for an exemption as late as ten years after the original year for which Hie deadline passed. Senate Bill 139 extends late filing for residence hornesteads from one year to three years. This bill could be a disaster for many taxing units. Recently, an appraisal district which collects taxes actively sought to inform and identify property owners who had failed to request their homestead exemption and nearly one thousand persons qualified who had not previously filed. In a similar vein are those bills which would grant or extend special valuation methods to certain properties such << as open-space land. Three proposals In this area are House Bills 1298, 1072 and 696 which generally expand i open space valuation to land used by wildlife. Cf a related nature is House 811f 608 which would require that ap- praisals of oil and gas properiles be restricted to those prices actually attained in the preceding twelve months. Two areas of extreme Interest, as evidenced by the number of bills filed, are attorney fees for protesting property owners and the waiver of penalties and Interest on delinquent taxes. There are four proposed amendments to Section 42.29 which currently permits a court to award reasonable attorney fees to a property owner who prevails l Ina case which involves value or unequalassessmont. House B 1112630 would requ Ire the co,:rt to award attorney l fees if the value found by the court was 10% or less than that found by the Appraisal Review Board. Senate Bill 772 has a similar provision requiring the fees but only If value was reduced 60% or more. However, Senate Bill t 772 makes the award of attorney fees available to all protesting properly owners and In an amount of up to $15,000.00 rather than the present $5,000.00. House Bills 2387 and 2386 would also extend access to attorney fees to ALL properly owners who appeal their protest decisions. Imagine the Impact In these litigious times that r such legislation could have on an appraisal district budget or on a tax roll. V (rmldniied page 7) 's Fn - - S- Page 5 . V. i MCCREARY, VESELKA, BRAGG & ALLEN (coafLiUed fi-uni page 3) As ata•ays, our offlee is open to your participation in baseball and gymnastics, and both are exc,'lent schol- questions andlor suggestions, Wewel- ars. They are recognized as leaders among both their peers and their come your comments so please feet teachers. Clyde and Pat are very proud parents, free to forward them to our Ne wsletter stat(fatfhe following address: So what does Clyde do at MVBA? He Is the Director of Operations, or as we sometimes call him, "the Fire Chief." During his twenty years with McCreary, Veselka, Bragg &A flen the Flmt, under the gentle, but firm hand of Fred Richmond, now retired P.O. Box 26990 Clyde learned the business Inside and out, He has worked with almost i Austtrt, Texas 78755 all of the Firm's clients at some time during his tenure, and In 1980, he was responsible torthe Initial computer Installation and the delinquent tax Rdttor4helhurne J, Veselka collection programs currently in use by the Orm. He worked with system PubJlsherll,'oordtnator-Debby Culdu analystslprogrammers to write a "cadillac" system, complete with all the y whistles and bells, which has only been enhanced daring the last ten - years. In 1974, Fred Richmond was elected Secretary Treasurer o)f the Tax ; We at IvIVBA would like to lake this Assessor-Collectors Association of Texas, Clyde asslsteo'him in hls opportunity to welcome the following position until Fred's retlrement from that office In 1988, at which time, employees into our family. Clyde was elected as Secretary-Treasurer by the Association in 1987 to fill Mr Richmond's position, He served them faithfully until his duties at Wendt Dunagan has recently joined the Firm demanded his retirement In 1990. He achieved his R.P,X our staff In the San Angelo office, designation in 1979. Welcome aboard, Wendit So whatdoes Clyde do when his "cajun" reaches "99,9"? He headsfor Karen Davis lithe newest memberof the ranchl He and Pat own a small ranch, complete with horses, cattle the staff of the Denton office, We're and goats, northwest of Austin In Liberty Hill, You might findhim herding cattle, building fences, or clearing land at any given time. Clyde'slather- glad to have you, Karenl In-law, Jim Richey, Is ranch foreman, and conscientiously keeps art on- going "to do" list of things that will improve the property. They have built Glinda Cole has returned as a Tax a home on the property and hope to retire there someday. Consultant working from our Hardin County office, Welcome back, dlimlai On Sunday mornings, Pat and Clyde can be fou!td teaching a college level Sunday Eichool class at Great Hills Baptist Church, They are gifted at relating to young adults In this phase of their life and manage to keep We would also like to reconginze our up with their energy levels and enthusiasm, winners or "Employee of the Month for 199 1. Etuese employes have shown Clyde's organizational and business skills have helped make MV6A considerable dedication, cooperation what It Is today., a lean, mean, fighting machine. He's an advocate of conside consid r work Congratulation c do erA alit cross training and a proponent of doing the fob right the first time, His and hard wurk ethio along witti the computer system he has helped to develop make the Firm ~ane of the hest in the state at deiinquenl lax colleotlons, i January -Jane Oraff Thanks, Clyde, El J7ebmary - Eldon Lindberg MOM) - Dee Bergerson i 1 i page 6 r { ~h MCCREARY, VESELKA, BRAGG & ALLEN (contim+ed from page S) c is The waiver of penalty and interest on MVBA CALENDAR delinquent taxes has also received at- t tention, Apparently our legislators have a I S forgotten that the burden of remember- i March 25-27; TSAA Conference ing to pay your property taxes should 7 be on the property owner not the i Austin, Texas major- ity of taxpayers who pay their bills on March 29; Good Friday (fioNday) time. T13XPROPTAXCODS5ection :h 33,011 is the root of this problem and ' Mani 31: Bast" instead of repeating it and ending the controversy, two bills would make it mandatary for a taxing unit to waive y; Tax Sake - First Tuesday of the Month penaltyand interest, HouseBills 2127 ApW Shadollord CAD 1, and 1439 and Senate SHI 335. The Who &OO absurdity and audacity of property ' :a W oveners who seek to shirk their respon- s Apr# 19: M VBA Attor'neys' Meeting sibilitles are further exemplified by two Austin, Texas bills which would permit the waiver even whenthe cause was ibe foult of the agent of the property owner, House A May 7: Tay Sdes - Fiat Tuesday of the Month Bills 1730 and $36. By paasing;?33A1 I City Of Waco entirely is House Bill 1330 which pro- Knox Co. habits the application of penalty and interest to any tax bill which was re- May 27: Memorial Dar turned naas,~undelivered bbyH the U, S. Postal Service unless the bill was mailed 3 Jwnc 3.5; TACA Convention by ccrtifled mail, Corpus Christi, Texas v i in the appraisal review process, House Jwrc 4; Tax Sane - Fiat Tuesday of the Month Bills 2386 and 201 would require the c Tfim*T atlon Co. chief appraiser to provide a protesting ; ' Calhoun Co, property owner with copies of any in- a formation which was to be Introduced 1 jn►tt 11-13; N 8 E Texas Judges Conference by the district at the protest hearing al N"doches, Texas least seven days (House Bill 2388) or fourteen days (House 801201) prior to v ' jars 21t MVBA Attorneys' Meeek►G the scheduled hearing, In addition, Audttn, Texas House BW 2533 would prohibit the use of comparable sales which wens more Tax than one-half tulle from the subject jwfy 21 Will g~e~ GoFWM . Tuesday of the Month property, These proposals will add to your current problems, r Imly 4, g; Independence Day (F(,lida}ta) Two pending bills would drastically affect your tax liens which help insure (rundnucd riage 8} ' Page 7 1 ~ MCCREARY, VESELKA, BRAGG & ALLEN i bers of the armed services from collet- (continued from page 4) lions after the war in the Gulf; House„ Bill 1438 (donate Bill 514) which re- quires corrections to a tax roil if an SPORTS N2WS........ error greater than;;3%resulted from a mistake of fact by the properly owner Congratulations to Marshall Independent School District, Ms. Pat Smith, or the appraisal district; House Bill l Superintendent, and the Marshall Mevericks for winning the 1990 Big 1232 which requires a tax receipt to 5-A State Football Championship. Marshall High defeated San Include the property's value and the is Antonlo Converse-Judson 21-19 In the Astrodome In Houston this taxing unit's tax rate; and House Bill r, past December. Way to Go MAVSII II 507 which would permit the back as- i; sessment ofrealpropertytobeallowed Congratulations to the following basketball teams who were only for Ave years not ten years. DISTRICTCHAMPS It Pleasm, take particular note of Senate SLATON I.S.D.- Girls Team Bill 991, This bill will send your CROSBYTON I.S.D.- Gins Team locally levied taxes to the State Treas- MCGREGOR I.S.D. Girls Team urer in two instances. Currently Sec- 1 GROESBECK I,S.D,- Girls Team tion 31.11 authorizes refunds to tax- payers who apply for such when an SMEYER I.S,D.- Boys Team error or overpayment is made, Many MEADOW I.S,D.- Boys team offices refund these mettles without CENTERVILLE LSD Boys Teom application, As c result, you could not LA VEGA 1,$,D, Boys Team nuke a refund because the procedure ANDERSON I,S,Dr Boys Team would require the collector to send a notice to the taxpayer and the unit, if Congratulations tothefollowing basketball teams who parklpated application was not made bytheowner, In the STATE PLAYOFFSII the mom would go to the State Treas t urer. In addition, excess funds from VICTORIA I,S D - Girls Team tax sales would not be held for seven i GEORGETOWN I,S.D.- Girls Team years and then be paid to the local taxing unit, but Instead, would be gent FROST I,S,D,-Boys Team to the State Treasurer alter three yew. j t If any of these bills create problems or olva problems for you, contact your senator and representative to expreae " (continued from page 7) $9.402 but then makes the tax lien your opinion. They are always happy inferlor to previously recorded liens. In to know what impact their vote will the collection of taxes. 13n„c, Bill other words, banks ana other financial have on you and your governmental 1960 (also Senate Bill 1426) amends institutions would almost always have agency, Please let them know and also Section 32,05 and Section 34.01 to a lien which would cut off the lax lien be sure that your gov enling body lurows, raise deed restrictions above tax liens They will have to raise the money to on real estate. This would have a Sevetatmiscellnneousproposal swhich implement these proposals. Remem- disastrous effect on collections and tax should be noted include House Bill bee, only you can prevent forest fires. 5 sales. Similarly, House Bill 1202 would 2346 which would prohibit a school tax 0 I require personal property tax liens on Norabeing Increased by 100%overthe inventory and equipment to be recorded amount due the preceding year; House pursuant to TEX BUS COMM CODE Bill 1629 w~kh gives relief to mem. Page 8 t EXHIBIT L-i ~ONTRAOT FOR THE CQ~.t..r~ T?ON ~F y DELINQUENT . TAXES THE STATE OF TEXAS § r; COUNTY OF DENTON 3 t THIS CONTRACT is made and entered into by and between the City of Denton v (The city), acting herein by and through its governing body, and McCreary, Veselka, Bragg and Allen, P.C. (The Firm), 5929 Balcones Drive* P.O. Box 26990, Austin, Texas, 78755. The Oity agrees to employ and does hereby employ The Firm to enforce by suit or otherwise the collection of all delinquent taxes, penalty and interest owing to The City. Ourrent year taxes which become delinquent within the period of this contract shall become subject to the terms of the contract upon the following conditionss A. Taxes that become delinquent during the term of this contract, that are not delinquent for any prior years, become subject to the terms of this contract on July lot of the -ear in which they become delinquent. { B, Taxes that become delinquent during the term of this contract, on 3 property that is delinquent for prior years and is the subject of a suit to collect the prior years delinquent taxes, shall become subject to its terms on the first day of delinquency as defined by the Texas Property Tax Oode. f s ¢,f C. The Firm shall begin collecting current year personal property taxes on March lot of the your in which they become delinquent. Notwithstanding the `l provisions of paragraph VI of the contract, The City shall not owe The Firm 'a V". fee on the current year delinquent personal property taxes collected between 3 V' f 9~ March let and June 30th unless attorney's fees are collected :.pursuant to ; lv~ Section 33.48 of the Texas Property Tax Code. The City agrees to furnish all necessary delinquent tax information to The f. Firm on all property within the boundaries of The City. The City hereby # authorises the Firm to determine the name, identity and location of necessary parties and to procure necessary legal descriptions of property and hereby assigns to the Firm the right to recover the costs of obtaining such 1 information. qi lll. The Firm is to advise The City of errors, double assessments or other discrepancies coming under observation during the progress of the work. IV. Y The Firm is to intervene on behalf of The City in all suits for ad valorem taxes hereafter filed by any other taxing unit on property located within its boundaries. WNW. EXHIBIT L-ii V. The Firm agrees to make delinquent tax collection progress reports to The ' City on request. VI. ! r The City agrees to pay The Firm, for services rendered, Fifteen Per Cent t (15x) of all delinquent taxes, penalty and interest collected by The City for F yearn covered by this contract. The penalty imposed pursuant to Section 33.07 r of the Property Tax Code is not subject to this contractual fee. All fees provided for in this contract shall become the property of The Firm at the a time, payment of taxes, penalty and interest is made to The City. The City shall pay fees due The Firm monthly by check. i I VII. s.' 3 This contract shall continue in full force and effect from year to year and each party shall have the right to review or to terminate this contract ~ for cause, giving thirty (30) days written notice of such intention with a statement of the cause or reasons for such termination and allowing a reasonable opportunity to explain or rectify the same to the satisfaction of The City; provided, however, that The Firm shall have an additional six (6) 7 months to reduce to Judgment all suits filed prior to the termination date of the contract and shall have the exclusive right to compensation` of fees earned } due to these suits during this period. In consideration of the terms and I compensation herein stated, The Firm hereby accepts said employment and undertakes the performance of this contract as above written. , VIII, F~ This contract is executed on behalf of The City by the presiding officer of its governing body who is authorized to execute this inetrument,by order heretofore passed and duly recorded in its minutes. WITNESS the signatures of all parties hereto in duplicateroriginals this z the day of , A.D. 19_, Denton County, Texas. ' THE CITY OF DENTON BY McCREARY, VESELKA, BRAGG AND ALLEN, P,C. Attorneys at Law Gets Way Center 5929 Balcones Drive P.0, Box 26990 Austin, Texas 78755 BY Gilbert T. BraggT w FDELINQUENT TAX PROPOSAL for k CITY OF DENTON, i TEXAS Presented By, I PERDUE, BRANDON, FIELDER, COQ LINS & MOTT WITH OFFICES IN Amarillo - Arlington Houston - Lubbock - Tyler - Wichita Falls Contact Persons: C, David fielder or John J, Horn Ill y 4023 Woodland Park Boulevard, Suite 300 Arlington, Tem 76013 (817! 4613344 (Metro) ;a i t E Fable of Contents 0 SECTION It introduction 1.1 Introductory letter.: _ SECTION 2: Scope of Work ,I 2.1 Taxpayer Notification, . 4 2.2 Address d Ownership Re search . 6 2.3 UUgatlon . 9 + 2.4 Bia+alan do Sale... 11 i 2s Seieuros 12 p 2.6 Related Legal Atalstance a, Rel&W Tax LA ligation b, Appnlsal DIAM Representation . c, 13ankruptcles i ` d. Eminens Domain 9 ~f + a. Opwoomemorandtm s ~#3 a utIllmo h support system 2,7 Installment Agreement 17 2.9 City Asduancce . ...19 2.9 Reporting.. .20 t 2.10 Contras.... ...........21 2.11 schedule of Work........... ..22 Section 3: Data Processing 3.1 Duo Proeesibrg 25 } A, Hardware b. software e. Transfer of faformulon Section 4i Experience of Firm 4.1 Ercperkan 28 4,2 PerforuhantaCrikria.. ..29 ; 4.2 u Section SS Rdel'lgCes . 30 5.1 Cilia„ .........39 5,2 School Distrku ..49 ! 3.3 Cowules . . , 0160 i SectioaC Fpusl Employment Opportunity i 6.1 Staten tilt r 62 Section 71 Attorney Fees ! 7. 1 Statement ..U..,, fB Section III Other Codection services 8.1 Other Colltuion servitor. ..64 lei r I 9 I I I f I t I PERDUE, BRANDON, FIELDER;; COLLINS & MOTT ATTORNEYS AT LAW XEVIN BRENNEN IWWARD PERDUE GEORGE DOWLEN I i I LARRY BRANDON 4025H0001.1N0 PAR%BLVD,. SURE 570 TERRY ANN WHITE C. DAVIDF 1-DER P.0 Box 10400 CAVIDA EL LISON JAMES O. COLLINS AW INOTON, TE XAS 76M.0400 LAURA J. MONROE ' ROBERTMOTT METRO B 17.461.5044 HAROLDLEREW OBEOO M. MfLAUGHLIN PAX 617.11W6509 dEANMARI£ BAER "T R.BHIfCE Mk DIEM CHARLES DRAYO EM JAMES E. PORTER OSCAR L. SOMME AS JOHN JHORN, III Msy 21 1991 'JICHAEL TA A.RLOW B. LYNN STAVINOHA STEVENA.EDMISTON f To the Honorable Mayor and City Council City of Denton, Texas t ATTN; Harlan L. Jefferson, Treasurer fl Office of the Executive Director of Finance k 215 E. McKinney ' Denton, Texas 76201 REs Introductory Remarks Concerning Ad Valorem entcnr TX . Tax..Collection Propoeai for the City of D Decor Mayor and City Council: PERDUE, BRANDON, FIELDER, COLLINS & MOTT (referred to as PBF or the Firm) is a state-wide law firm with a practice limited to ad valorem tax law. The Firm maintains offices in Amarillo, f Arlington, Houston, Lubbock, Tyler and Wichita Falls. The Firm is fully committed to meeting all of the requirements` outlined in your proposal and to continue in the future to meet them and any s F unforeseen requirements as we work together. We pride ourselves p E, on integrity and the service offered to our clients. s F,. The Firm has maintained an Arlington office since 1973. The ; office is staffed with eight attorneys, nine title researchers, one in-house computer programmer and numerous support personnel. ; The Arlington office is the Firm's largest office in terms of clients, individual delinquent tax accounts and total amount of principal taxes handled. f r< We currently represent fifty-nine (59) taxing units in the Dallas-Fort Worth metroplex alone. Among them are city of Garland, Northwest Independent School District, City of Farmers Branch, Valwood improvement Authority, City of Burleson and I` Highland Park, Town and independent School District. As you can see by our partial client list in the Proposal (Section 5, ` References), we have a long and varied history in the size of City clients in ad valorem tax matters. The Firm's commitment to service is full, unqualified and absolute. An important aspect of the Fi.rm's commitment to service is the fact the in-house computer system is totally dedicated to r delinquent tax collection work. A custom designed delinquent litigation system is the heart of the system. it is enhanced S :E only by another custom designed current collection system program f; Y 7+~ AAWIIILO- ARLINGTON, HWBTON-LUBBOCK, IYLER-WIGiITA FALLS S y E3 f May 2, 1991 Page 2 for the tax office. This program folly integrates with the delinquent tax collection system at our offices allowing overnight updating of both systems. The current collection j system for the tax office is available for purchase or lease. The in-house computer system is state-of-the-art computer ?,J technology focused around Digital Equipment Corporation's VAX 750 Cluster. The Firm's computer works only for the Firm and the client - no one elsel The Firm has the capability of receiving delinquencies and paids via Magnetic Tape or by hard copies and entering them onto our system in order to maintain a parallel tax roll in 5 1 conjunction with the City's Tax Roll. ` f The Firm also offers its clients an in-house system of title work as well as subcontracted title work. The Firm has nine full-time legal assistants/paralegals performing this work in the Arlington office alone in addition to the standard subcontracting of abstract services. In-house title work offers a number of advantages. Among them aret i 1) quick accurate service; iw 2) the service is cost free to the client and taxpayer= 31 no delays in processing accounts, other than those i normally associated in determining title to the property; r 4) quick updates of any abstract of title which may need arise; and t r 5) entering of abstract work into our computer system enables the Firm to establish a permanent record of title and to more quickly process an account which delinquent year after year. t The Firm has, in accordance with relevant state law, t developed and maintains computerized forms and systems for thit efficient collection of delinquent taxes. Most of these will be outlined :Later in this proposal but we would like to briefly discuss our litigation control system. The litigation control system is used to generate reports for the status of accounts `i which are currently in suit. it allows all of the relevant suit information to be readily accessible. We do not have to make several forays into different sections of the computer system for information regarding the delinquent tax suit. All of the information regarding an account in suit, including multiple i defendants, is entered into the computer system and can be easily f found in one location without reference to the suit hardcopy file tt itself. The Firm finds this" to be a particular help when reviewing litigation to determine the next action to be taken or answering questions.from taxpayers or the Tax Office. As you read and study our proposal, please keep in mind that while the services offered in this contract will be local, they are supported statewide by our network of offices and outstanding ii staff. if i 1 May 2, 1991 Page 3 The Firm is mature and well experienced in the collection of delinquent ad valorem taxes. The scope of the work the City wants done is very simple - to collect the delinquent taxes you I,.. are owed. We believe that we have tailored a schedule of work to be performed that will accomplish the task. No one does it better or will work harder to get the job done. Thank you very much f)r allowing us the invitation for make tstanding the this presentation. we extend a Council and City Staff to visit our Arlington Office and view ~ first hand our operation and receive a more indepth understanding of our computer systems and our methodology. We look forward to s collecting your delinquent ad valorem taxes and a successful future together. The designated contact person of the Firm is located on the cover page of the proposal. The Firm suggests John J. Horn, III, i' a partner, as primary counsel to the City of Denton. Mr. Horn 1 and his staff will be responsible for the contract and liaison between the City Council and designated staff and with the Firm. Respectfully submitted, v~ A, PERDUE, BRANDON, FIELDZRf COLLINS & r> MOT? iJ By: F- J n J. Morn, Partner Byt ~.1 oward Per , archer A '11;1 ~.J 1 1 j ry i f 2.1 Taxpayer Notification P -A j The Firm's ability to produce both large and specialized mailings as well as manage the attendant data is unequalled. Mail-outs will be made pursuant to our ; proposed timetable, but the Firm is flexible so that it is able to adjust to the I I schedule and needs of the City. Our mail-outs are not just summaries with a total due, but are complete tax statements accompanied by a letter from an attorney, We 1 do have the flexibility to include other forms in our mailing, if that is desired, or to t mail tax statements within certain parameters, such as all accounts within a certain delinquency amount. The Firm's fu-st letter is a general taxpayer notification letter which iq P j I { r non-threatening but merely informative in nature. It will generally tie sent uuc within one week of the date we receive our information from the City, i r Prior to mailing our second letter, the Firm will obtain paids from the City via magnetic tape so that we minimize sending letters to those taxpayers who paid as a result of the first letter, We all understand the fury of a delinquent taxpayer who gets a second notice the day after he has brought his taxes current, The substance of our second letter is to inform the taxpayer that he has ignored our first letter and that the Firm now feels free to proceed to suit against' him. Our second letter goes out 30 days after the first letter. f We also have available additional letters which are used when the client i desires follow-up mailings such as one each quarter, Many clients wish to have this r type of letter mailed - some do not. We also have a third a suite bespecifying filed on the a number of days a particular individual has to pay prior , specific account. = The Firm's system further provides an option, prior to the printing of delinquent tax statements, to have the requisite Section 33,04(b) or Section 33.07 notices printed directly onto the statement. The Firm is firmly committed to making our system work for you and not force feeding you into our system. We will modify to suit your particular j circumstances. In addition to our standard collection letters, we also have a number of other form letters to respond to specific circumstances which frequently occur, Chief among these are our lienholder notification letters, Title work generally discovers lienholders and we have letters which we may send to them both before suit is filed or after suit is filed. Collection letters necessarily result in many phone calls or written correspon- dence from delinquent taxpayers. Generally most phone call questions will be answerable by our trained phone ti answering personnel, but for those taxpayers with unique problems or who insist Pap 4 L l City of Denton Propow+1 A Y l1 1 on speaking to an attorney, attorneys will be available for consultation, Should no attorneys be available when a call comes in, messages will be taken, and attorneys will return those calls within a reasonable period of time, Written response to a delinquent taxpayer is performed by the attorney M responsible for the account or if general in nature, by the attorney's staff under his direction and personal review prior to the mailing of the response. The Firm does follow-up on contacts previously established with taxpayers 1 either by phone and/or by written correspondence. The monitoring of taxpayer contacts is accomplished by periodic review of the various status codes and remark , fields entered upon a particular delinquent account in the delinquent litigation program; and further, by a suspense system of letters received and the replys made by the Firm. Every attempt is trade by the Firm's staff to obtain phone number of i the taxpayer on telephonic inquiries to the office for this purpse, A specific held on the taxpayer account has been allocated in the delinquent litigation program to retain this data. Envelopes of written correspondence are routinely 'attached to the letter received in the event of the taxpayer's failure to include the information within the body of the correspondence. i ~ i 1~ { F t l i I~ I~ i , : City OM6nton Propowd Pap 8 I i [(11j~(r t.t t. t r N~ j 2,2 Address & Ownership Research A. Address Researoh The Firm's commitment to accuracy in contacting taxpayers is evidenced by I the detailed attention we give bad name and address accounts. Upon receiving the E taxing district's data, the known bad name and address accounts are diverted to ~ our research staff to begin name and address identification. The identification process continues with discovery through returned mail and on those accounts we are unable to locate the defendants in pending lawsuits, ; At the time of discovery, the ]f'irm's research staff enters a status code on the record which indicates bad name/address on file, Accounts are prio,dtixed for research and up to fourteen different sources are utilized in the identification of a i correct name and/or address (at no cost to the taxing district.) As sources are N consulted, results of the consultations are noted on the record. At any given time, we can provide a list of bad name/address accounts and the status of the research procedures. Upon correction of the record in our system, the Firm will forward corrections and source information to the City. One particular feature of the Firm's Address Research System that makes it stand out as exceptional is the fact the Firm is online with the National Credit I Reporting System and we can access its data base to locate new addresses for f>. delinquent taxpayers, Details of the procedure are outlined on the following pages: i ' DETAIL-ADDRESS RESEARCH PROCEDURE I, Identification of Bad Name/Address Accounts l Known from taxing district's data Discovered through return mail Discovered when unable to locate on pending lawsuit M Enter Status Code On Record .7 i "A" entered under status when dlswvery of bad name/address Is from taxing districts data or t from return mail • "UTL" entered under "date of service" when defendant Is unable to be boated on a pending iawsult M. Priorities for Address Research t Sort by large amounts to smaller amounts Sort lawsuits from non•lawsulls - i, District suits, 2, County Court At Law, 3, J.P. suNs City of Donwa Proporoi Pop e } r ,f I t i 3 ' ii j ♦ IV. Research Sources ; • Return Mall New address request • Cross-checking between tax rolls of other entitles statewide I Telephone Directory of : 1. City of taxpayer's last known address; 2. Qity to which taxpayer may 1 have moved (Info received from taxing district or sheriffs off lee) I City Directory and/or Criss-Cross for: 1. City of taxpayer's last known address , 2. City to which i taxpayer may have moved • City Water Department - Contact Water Department In city of taxpayer's residence for address verification ! i Credit Bureau Terminal (On-line with the National Credit Reporting Association) • Directory Assistance/information (AT&T or MCI) Miscellaneous Sources Depending on Type of Property • 1, Motor vehicle records; 2. Secretary I of State Registrations; 3. DPS Driver's License Records; 4. Voter's Registration; 5. Check neighbors of last known address 6. Subcontracting with address locator fl"; 7. Tax files of t~ otherJurlsdictions; 8. Assumed Name Records; 9. Deed Records j )rI V. Correction of our Records Maintenance of name/address j } Indicate source of information a VI. Results Corrected Information to Taxing Districts Results vary on age and amount of accounts, but we believe that approximately thirty percent (30%) of bad address accounts should be cleared within a year. Our Firm and our clients have found this ; process to be very successful. The Firm is continually upgrading it and adding new I features as other information becomes available, Once a new address is obtained, i this information can be communicated to the Tax Office by either magnetic tape (to } update tho City's tax roll) or by written report. l i ~ i Bi Ownership Sesearcii Ownership research for the Firm is not the transferring of the names as they appear on a client's delinquent tax roll to our system, nor is it the assumption of an Appraisal District's Certified Roll correctness. In the majority of instances prior to the filinty of a suit for collection, the real property is abstracted; however if speed in the tiling of suite; for collection is dictated, the abstract work is performed generally within thirty (30) days after the } institution of such suit. The results of such work is reflected in the petitions which are filed with the Court. Listed are all of the necessary parties to such an action, to include all fee holders, lienholders, abstract of judgment holders, federal tax liens, ~J eta Inclusion of all interested parties enhances the salability of real property at a sheril'I's sale, 1 City ofDontonPmpo"I Pap? 1 4.2i4a° 1 1 i 1 r. I The Firm also abstracts in response to a taxpayer's denial of ownership of real property in answer to our notification letters or upon the request of our client. If the property in question is personal property, the Firm checks appropriate public } 1 records and agencies to ascertain the correct owner. The Firm believes the unique advantage of subcontracting and. in-house a abstracting gives this Form the ability to determine prioritise among the requests for abstracting. Subcontracted abstracting is performed at nominal charge to the taxpayer as cost of suit. In-House abstracting is performed at no cost to the client nor the taxpayer. Either system of abstracting allows for updating abstract information when required during the pendency of a lawsuit, provides a means for ; quality assurance in the work performed and allows for the inclusion of a complete legal description of the property in the petition at the original filing of the lawsuit. t Corrections to existing ownership information is immediately placed onto the Firm's computerized records and acted upon. The information is simultaneously i forwarded to our client, i b } i } .l J Pap 8 CityQ1D*tt"AP**P6W 1 t 2.3 Litigation A. Lawsuits Although every effort is made to collect the outstanding .delinquent taxes through the taxpayer notification letters (subject of previous discussions, Sections 2.1 and 2.2), litigation remains the final effoA of collection, The Firm affords its clients a large degree of input in the selection of delinquent taxpayers for litigation and the filing of suits. The Client's input can vary from determining the dollar range of delinquency to focus upon, to the number of years of delinquency, to the category of delinquent taxes, i.e., real, personal oe combination thereof, or none at all. Generally, this input comes from the Client's Tax Assessor-Collector and the Firm's attorney following an analysis of the 1 ° delinquent accounts each year. We have the capability of randomly selecting accounts for suit to remove 911 personal influence, if such is the wish of the Client. I 'IA The County Courts At Law and the Justice of the Peace Courts are utilized for F the personal property suits not meeting the jurisdictional requirements of the District Courts; all real property and the remaining personal property are filed in District Court. The Firm utilizes every level of the court system in its collection effort for the Client. The Firm makes every effort to include all delinquent taxes owed by a taxpayer into one lawsuit. This is accomplished through a computerized program to combine multiple accounts as received from a tax roll and a manual check of the t delinquent accounts on the Firm's computer system for name variation. We believe q this effort reduces the "heartburn" taxpayers develop over multiple lawsuits and aids in the reduction of the work load and time delays of the Court System. . The litigation effort is supplemented by Tax Warrants (Seizures) and ! Bankruptcy Proceedings, subject of a full discussion in Section 2.5 and 2.7). If, during the course of litigation, seizure of the property becomes advisable, such an election of remedies will be discussed with the City prior to a final decision on which course of action or remedy to pursue. The Firm will automatically file a claim with the Bankruptcy Court upon notification that a taxpayer has filed for bankruptcy whether the particular account(s) are in suit or not. If the taxpayer is in suit, we will not dismiss the action pending, but inform the Court involved and j abide by the automatic stay as directed by Federal Bankruptcy law. This policy avoids the refiling of a lawsuit if the property is abandoned in the bankruptcy 1 . , proceeding or the proceeding is dismissed and does not violate the automatic stay order. Seizures and bankruptcies are more fully discussed in following sections as noted above. The emphasis on ownership interests, including all lienholders, for both real and personal property by the Firm prior to the filing of and alter the filing of a lawsuit shows in the number of delinquent accounts collected prior to judgment Pops City of UentonPwFnwl 1 MANI Pte{ I 7 1 I and/or sheriff sale. In every instance, personal service of the taxpayer and other necessary parties is the goal. Other means of service (Service by Registered Mail, Return Receipt j Requested, Restricted Delivery, Citation by Publication, and Citation by Posting) ; will be used only when all efforts at personal service have been exhausted. 1 It is anticipated that the Firm will file a minimum of one hundred and fifty (150) lawsuits on behalf of the City of Denton in the initial year under the proposed contract. The Firm will work through the Tax Assessor-Collector on all accounts ; selected for suit. Additionally, the Firm will provide recommendations not to pursue a case if the likelihood of collection of taxes are unlikely. PBF will substitute as attorney of record on all existing suits and interventions. The Firm will pay all court costs and filing fees for which the City of it Denton would be liable. ` 1;4 i i t i _ i ,k 1 City o(NAW10"ropow Pup 10 - t,,, . i j P"skin 2.4 r~ ',1 r Execution and Sale a The Firm strives for a swift conclusion of lawsuits! 1 As soon as it is permissible following Judgment, a request for the appropriate form of execution is made of the Clerk's office for real property and/or personal r property, including the abstracting of judgments for all. personal property, Our j computer has the ability to prepare all necessary forms for the District Clerk and Sheriffs Department, including the Citation, Order of Sale, Sheriffs Return, and Sheriffs Deed, ate, Although not required in Denton County, we are prepared to furnish these necessary forme as we do for many of the counties in which this Firm j practices in order to speed the processing of the execution by the Clerk's Office. f Our litigation system (discussed in Section 3.1) tracks the time period for l requesting execution on judgment as soon as the appeal period has expired. In the event property at an execution is struck off to the City, the Firm is ! prepared and will assist in the resale of the property by the City to place it back on the active tax rolls, This assistance includes not only tracking such property, but also the preparation of the notice of sale, deed or bill of sale for the property and attendance at the sale in the event a legal question arises, 14 (tom i I E 17 ' t i i PIkp 11 City otDenton YrolwM1 S..e. acre;,z,~ I I faL?49~ i Ow 2.5 1 I Seizures The Texas Property Tax Code provides for a method of seizure of personal property. Our Firm has been very active in the seizure of delinquent individual and -1 business personal property, The Code additionally provides for seizure to collect current ad valorem taxes under specific conditions, An example of when seizing i property for current taxes is allowed is when a business is closing and the taxpayer has no other property in the taxing jurisdiction. Under those circumstances, you may seize the property for payment of the current taxes. Since our Firm has in the m l past been actively involved in seizures, we have developed the necessary forms and 1 are familiar with the procedures employed to successfully seize property. Although the publicity that is normally received as a result of a seizure of } property for taxes is of significant benefit in improving collection, the primary purpose of a tax seizure is to collect taxes that, quite likely, would otherwise be lost, Therefore, this procedure has been well received and utilized by many taxing authorities represented by the Firm, The Firm has established a step-by-step procedure for seizures over the years and this procedure is as follows; 1) Identify the account to be processed. This is accomplished in close a conjunction with the tax office and is usually based on two criteria First, larger f accounts and/or accounts with several years worth of delinquency are chosen, especially those business accounts more likely to have inventory which is readily 1 Ik subject to seizure, Second, based upon information received by the Firm or the Tax office, The Firm is prepared to act as soon as the paperwork is prepared -usually within two hours or less - to seize those accounts in danger of being lost in the near future, due to either a move out of county, impending bankruptcy, or threatened foreclosure, It is important to note that, as stated above in the section on litigation, a pending tax suit is not an obstacle to summary seizure and sale of the property which is the subject of that suit. i 2) Send notice to the property owners, In those cases where speed is not essential, the Firm will notify the property owners that without additional notice, their property is subject to seizure and sale for non-payment of taxes 8) Determine the feasibility of seizure. The Firm will inspect the property to verify the existence of property which can be seized and will, if there is a possibility of a pending bankruptcy, check with the Bankruptcy Clerk to ensure that no automatic stay is violated, t 4) Preparation of the application and warrant. We currently have within our computer software the ability to quickly print the necessary forms for seizure, These forms, which have been designed by the Firm, include 'he application (with the necessary affidavit from the Tax Collector), the order issued by the Judge for Pep 12 city Ormm oaYropomd l i vises rrytiY9Y j ; the issuance of the Tax Warrant, and the Warrant itself. 8) Issuance of the Warrant. Once the required affidavits have been sworn to by the Tax Collector, the Firm will take the paperwork to a Judge for review and issuance of the Warrant. Under the Tax Code, any Judge in the county where the Pool seizure is to take place may be used. 6) Execution of the warrant. An attorney from the Firm will accompany the Tax Collector and Peace Officer in the actual seizure of the property, This is done to # protect the Tax Office from any liability which could result from wrongful seizure ; (i.e. violation of an automatic stay, seizure of the wrong person's property, etc„.). 7) Sale of the property. Should the property owner still refuse to pay the tax I after seizure, the Firm will prepare the necessary notices of sale which must be # gent to all persons with an interest in or lien on the property seized. This notice F sets forth the time and place of sale. The Firm will, if requested, have an attorney present at the sale of the property. Finally, the Firm will prepare the Bill of Sale conveying to the purchaser title to the property sold. ' F The Firm has been highly successful in its seizure endeavors. for its clients. Dining the calender year of 1990, the Firm performed some sixty-aix (66) seizures. i seeking in excess of $ 405,238.00 for the following entities in Dallas County alone: too City of Garland, Highland Park Independent School District, DeSoto Independent f School District, Cedar Dill • City and Independent School District, and Lancaster City and School. In terms of success, sixty-one (61) of the seizures resulted in full paymeut or agreed installment agreements with payments. Of the remainder, two k seizures were found to be new bankruptcies, one was a partial payment in satisfaction of the total debt with no remaining asseste and two were found to be politically expedient by the governing bodies to enter into a judgment with an i agreed payout resulting, in partial payment (FDIC is the lienholder prohibiting a writ of execution under the judgment). In the last instance, suit was pending in District Court. A total in excess of $ 318,191.00 has been collected on those N accounts. 1 i i i a a E~ city c[ DentonPropo"I Paps 13 4 C.:YrSi'.! w, j ell Related Legal Assistance ~^7 A. Tax Related Litigation , We have been highly successful in suits related to taxation and tax collection 4 at the trial level and appellate court level, not only against individual taxpayers t ► but also against governmental bodies and regional organizations as well. This service is included at no charge to the City under proprosed contract, A limited listing of our most recent appellate cases includes; ,yLi>hori rya 'r+Arrant A~pz~ia~l i>iwtrint Et E 1, Grand ErWrie gpj tal. i Al, 707 SW2 281 (TX App. 1986) cert denied, This case helped establish guidelines for the taxability of public property tinder the Texas Property Tax Code, This case , was one of first impression dealing with the Hospital Authority's office complex located on the hospital grounds, The results of the decision keep the office complex i on the tax roils rather than being declared tax exemption, This case was the basis for a similiar decision by the Dallas Court of Appeals in a subsequent lawsuit in i Dallas County. I` - 2. 9ta en ELOtharker vs Ri~rliB!g11 Ll l2 sirigt. Et = Al, 703 SW2 235 (TX App. 1985) cart denied, This case was the first legal tender 3 f' r q case in Texas courts since Reconstruction. t Ai 718 SW2 83 (TX ~ 8. J. Rw ~ii.a~ - MiniatriES~t~ity~f.~3rliut'U-;.E t. a App, 1986) no writ history, This case helped define the place of religious worship t exemption. 4 „ z+ - r,,.;:s iiftt/w Y se's H{gg n psort vs Pottstx►ro Tnd~pg++dgnthQOl District (TX App, 5th 05-84.01104-CV) unreported, Certain' projects on Federal land are taxable in the hands of the lessor, under this unpublished decision. ~rr b, In the Q1SiienfQJ~etZlion, 826 F.2d 353 (C.A,S-Tex, 1987) This opinion is the first to clearly set out, the priority secured status of real property tax I claims in bankruptcy, B. Appraisal District Representation 't The Firm will represent the, City in its challenges to the Denton County tai Appraisal District. Mr. Hobert Mott, a partner in the Firm, will be lead counsel for 1 this endeavor. Mr. Mott has been highly successful in this area of taxation law and is well known statewide for his expertise, C. Bankruptcies The Firm will handle all bankruptcy litigation concerning taxes awed to the City. The Firm will file all bankruptcy claims with complex bankruptcies being handled by an experienced attorney. t City of Manton Propoeal Pala 14 f k q)tsvWc+• ,`a• R`SYrP.f 1 7{~~ f i At the Firm, we assign one clerk to handle and process all bankruptcy pleadings which are received. When a pleading comes into our office, if a bankruptcy file has already been established, the file is pulled and forwarded for review to the attorney handling that file. If no file has been established, the records are searched for outstanding taxes and a claim is filed should a tax obligation be found. The Firm has found that while most Bankruptcy Hearings do not involve tax claims, the Hearings that do demand immediate attention are generally scheduled with little notice given. Notification is generally less that twenty (20) days, and the quicker we receive the notification, the quicker we can respond. It is very frustrating to receive the notification the day after the Hearing has been hold, but _f Bankruptcy Court is not designed for creditors, it is designed for debtors. Efficiently processing bankruptcy claims and pleadings is an important priority to the Firm.Tax claims are generally filed and handled as priority claims tinder the .t Bankruptcy Code, While tax claims are generally treated as priority claims, the Firm files claims depending on the particular circumstances of the claim. If the tag becomes due after the taxpayer filed his bankruptcy action, we file the taxes as an { administrative claim. If the taxes are on real property, the Firm takes the position that the claims should be. filed as secured. When the taxes are on personal property, we file the taxes as a priority claim. D. F-minent Domain (Condemnatlon) Upon receiving notice, the Firm will file the appropriate pleading _ with s i supportive affidavits in the Eminent Domain proceeding to establish the City tax lien. An attorney of the Firm will be present at the Commissioner's Hearing to s s assure the proper award of taxes to the Client of current and/or delinquent taxes, and any subsequent Hearings, if the proceeding is appealed to protect the interest of the Client. F. Opinions/Memorandums As part of the Firm's service to its clients, we will provide opinions regarding a particular problem the Client is facing. Responses to such requests may be oral or by written opinion. In addition to requested opinions, the Firm will find it beneficial to advise its clients of key judicial decisions or a topic of common concern. In such instances, we . , will prepare informational letters or memorandums. This is particularly beneficial to our Clients when the Legislature is in session. Additionally, the Firm will remind Clients of key dates within the tax year calendar to avoid potential problems due to an oversight or a failure to act. .a , l Pop 16 City of Denton PMPOSA a qtr;:~,s r G. Litigation SupportSystem At the heart of the F'irm's effort is its unique computerized litigation system. In addition to providing support for litigation as discussed below, the system also produces a parallel delinquent tax roll. This parallel tax roil allows the Firm to have the sane current status of the delinquent tax roll as is in the City's Tax Office. Unique advantages of such a system provide the Firm with current information on a particular account when dealing with taxpayers, the ability to perform analysis of the delinquent tax roll and reports for internal use as well as for the City and a lack of daily dependence on the City's Tax Office. i Although a litigation support system is normally not discussed or considered a ? l part of legal assistance, the Firm believes it has developed such a system of J litigation support that it must mention it within the context of legal assistance. The litigation support is comprised of two (2) elements: (1) Personnel and (2) A computerized litigation support system, Through the years the Firm has assembled a staff of highly qualified and experienced attorney,,4 in the area of delinquent tax and litigation, paralegals, legal assistants and administrative staff. The majority of the Firm's attorneys gained and possessed their expertise in delinquent taxes prior to joining the Firm. These attorneys previously served as City, County, and District i ' Attoineya. The Client benefits from our understanding of other legal issues fit.cing the City as they may relate to taxation. ' E This staff, in combination with the computerized litigation support system, f creates the heart of the Firm's legal assistance in the area of litigation. The computerized litigation support system is the nucleus of activity in litigation. Petitions, judgments and related documents, releases, citation, orders of sale, abstract files, requests for admissions, interrogatories in aid of judgment and j bankruptcy forms are only a few of the products generated by this system, The s :•i litigation tracking feature which this system provides not only enables the attorney a and administrative staff to monitor litigation effectively and timely by means of displaying the summary of the status of an individual lawsuit at tae touch of computer terminal, but also is capable of producing written summary status reports for an individual lawsuit or all current litigation for a particular client. `!'his litigation tracking feature allows the Firm as well as the Client to monitor the status of active litigation. This litigation support system of timely monitoring of litigation by flagging key points in litigation and reporting the status, allows key personnel of the Firm the : M of devoting more time to the purpose of which a law firm would be hired ' - representing the client, not being high priced clerical personnel. The monitoring of a client's account begins prior to the filing of a lawsuit, from the sending of notification letters to taxpayers, through the maintenance of the status codes (bad addresses, bankruptcy Ate.), to the conclusion of litigation, the payment of delinquent taxes. I City ormiltouProposal Pop Is II I 1 aviar;;+:yt ~.x.... Ij9p99 17r ' j ? 2.7 t Installment Arrangements PBF stands willing to cooperate with the City as to its wishes concerning installment payment plans. The Firm will be able to perform its part in relation to ; installment arrangements under either of the following programs: plan 1; As with most of our Clients, the decision as to who shall be allowed to pay their taxes on an installment basis would be made by the City, generally the Tax Assessor Collector. We believe that City personnel are more able to determine those who are qualified for the installment agreement. The City would monitor the then r installment agreements and notify the Firm of any defaults. Thirm would action to f send default letters to correct the deficiency or take other appropriate force the payment of the entire amount due under the agreement. There would be no lag time in the City being able to post the installment payment and place the funds in its depository as the payment is received directly by the City's Tax Office. r Corrective action by the Firm in the event of a default would be as early as r the City provides notification. Under this Plan, the account on the Firm's computer will be noted by a status code. Plan 2: Under this Plan, the City still retains the decision twahkeesh ml be ' a or allowed to enter into a installment agreement, Ho installment agreement and r active roll in the entire process by p p g the I ,y monitoring the agreement to see that installments are made in the proper amounts j and at the proper time. As part of the delinquent litigation system, the Firm's computer is capable of Med to monitoring the agreement as well as printing a report, listing those h furnished make a payment or whose payment was less than agreed. This report j to the City and the attorney handling the account to either contact the taxpayer or proceed with the appropriate legal action to prevent such accounts from slipping ' through the cracks. tallment There would be no lag time in the City being able topost r ceiv s payment directly and place the funds in its depository as the payment , by the City's Tax Office, Corrective action by the Firm in the event of a default would be as early as ' the City provides notification of its paids or orally, The account is marked by status cads and additional information pertaining to i the installment agreement is retained, Plan 3: Although the Firm would encourage mafntains a City trust account ~y'hichcould ' payments directly from the taxpayer, PBF t bE; used as a depository of installment payments made directly, Tho Firm could ' either pay to the City the payments once each installment full a yeathe r's worth al institution or when a sufficient amount is available to pay a lag o time takes, penalties and interest. Under either approach, inere would ea before the City could place the payment in its depository. Ps1te 17 city otmator►Pro"a i i the interest earned on r 1 Further under existing guidelines of the State Bar, to the state Bar and not the City. such a trust account belongs incorporated' The other features of plan 2 are w plan 9, the Firm could make the detectinination as to Who Under Plan ur for the inatallh►ent agreement; however, we do not believe it would be would qualify fo in the best interest of the City. t t t r•r It. + i } } t'1 city ofpmtonP"Pnrll + >qj~'. ' YJOGa , M. rr 1 Z. F71 i City Assistance PSF will perform its contractual duties vnthin any constraints imposed by the City, In addition, we would certainly endeavor to investigate and perform any subsequent needs or requirements of the City not envisioned in this proposal. The Firm intends to perform with little or no interference with the CiWs Tax Office daily operation. The Firm will require minimal assistance from the 'City in the following areas: 111 1. Provide computer tapes for our use in the generation and mailing of tax statements, notices under Section 33.04(b) and 33,07, and paid reports. I for installment wa 2. Determination. by the City Tax Office of those qualifying for under; the agreements, depending on the particular plan adapted by the submitted proposal or approval of the accounts selected for suit, if the City wishes to retain review authority. 3. Provide the Firm with any policies adopted by the City dealing with the collection of taxes. t t 4 Designation of City personnel to and from whom, the Firm would be F s~ directly responsible, submit reports furnished by the Firm and the Firm would dence and obtain certifications for the su Cmiyap of ei act a witnesseewould be very seizures. Any time required by minimal. r i t.:, ~.a I i 1 f ; Pas. ie city O Denton Propu+1 . f. tlX,P.kU's) 6SfPJ.td'1 2.9 ` Reporting The Firm's reporting system is accomplished through internal monitoring of a large number of status codes placed on individual accounts as needed, A copy of our active status codes which might be assigned to an account are included in Appendix A, If additional status codes are required to reflect the needs of the City, it will be performed. The litigation control system is used to monitor the progress of suits. The f system includes variation on twenty-six (26) variables built into the system dealing 1 with a lawsuit. A report on litigation can be run for the City at anytime, but is ? generally done monthly. The Firm can also furnish to the City detailed reporto showing the outstanding principal amounts of taxes due along with penalties and interest, This r report will further include a total of outstanding accounts. Other sul,:gested reports to the City on a monthly basis will include: 1, Descending order printouts with status codes and suit numbers, if applicable; 2. Summary reports of new litigation activity by month; 3. Comparative year by year analysis showing the beginning amount and Nl ending amount of delinquency with variable beginning and ending dates; t 4. Authority analysis which analyzes the total delinquencies by amount based on statue codes, dollar range & years delinquent with their corresponding percentages of the total. This report can be produced at anytime, b. Suits pending; 6. Bad address accounts; and 7. Installment Agreement Status, depending on the Plan chosen by the City. ? The Firm suggests that the reports be furnished monthly, however, they can be produced on the 1st and 16th of each month except as rooted above, a City ofDeaWnPropoai Pap .O I ~.a 5 earaws f Contract Collins and Mott hereby states that if The Yrm of Perdue, Brandon, Fieleerto negotiate a contract in of Aenton's the Firm is chosen that it will agre contract criteria contained in the City agreement with the preliminary as oe, The current Delinquent Ad Valorem Tax Gok tho instailat3.o of lectson RegUesi~°~ prop Y al, suchnEfi nThe Firm can furnish additional the Tax services stem. collection system for the operation of a current with the Firm's delinqueM litigation ay collection system directly interfaces . Data between the two systems can be updated overnight ~ L J, f-~ , is . ~t j Pa$* $1 ~ C~ofDenWnptolx~rl a.,., ~0411] S dule of Work che ~vo discussed largely in general sections of this proposal hE UE, j3RANDON & The preceding terms the scope and breath of Services provided by PERD the particular application of these services LD~F ON & FIELDER. FIE R, The following outlines BRAND -ty of Denton by PERDUE proposed to the Ci the Firm propose$ an rd of the contract begins July 11 As the awa he contract's inctptiom Emphasis 1 aggressive program to be implemented from t July ist through the end of 14le rts of collection from will be placed on increased effo th. city's fiscal year on September 30 pRopERTY- pERSONAL 102 11A . 8 parti, ornmence until February Ist) i. Although t] ii Ujar aspect will not c be obtained from the Citys Tax f4 after as the information can ana ftnTAshing corrections to the or as soon as there 8 11 begin resparching bad addre8 office) the firm wi ation will be received by the Firm for this service. City, No comP0318 y months following n seizures during the earl r personal Property 2. Emphasis will be placed o ~aar. The earlie Ist of each 1 ines8 turnover of the delinquencies July these taxes clue to a bus d the less likelihood of a client losing This o~ophasiG Will taxes are cOllectO closing, individuals moving out of the area or bankruptcy- sses liquidating or vith concern for those busine n~e through out the year 'j County through relocation, Seizures Conti al property out of Dallas onal property active Ming of Per$ moving the Person upplement to the 0 Will serve as an important Fj ear. lawsuits throughout the 7 py AL pRopERTY,. lected real property accounts Will I . in cooperation with the City Tax Office so ver date of July 1st, be abstracted Omrting in June prior to the traditicnal turno -ndard These selected accounts will receive one notice after July 1stp either our Bto the 1 Notice Nill also be sent to the lienholders oil L pro-suit letter. first letter or the by the City for this early abstracting. 0 cost will be born real property. N lude in anYPOnding lawsuit on real i i 2. It is standard policy for the Firm to inc come delinquent on any taxes which be 11 as personal Property property ao we ~4 February let, RELEMES* er and cable television !11 prepare news releases for the newlsPaP ,t of each year and 1, The Firm will 1 of February informing the taxpayers of the delinquency datc Property Tax Code, ~d by the Texas the resulting penalty and interest as authorlz( the tten notificatiOnp of May W coincide mith the required wri and in the month enalty starting July Ist, imposition of the additional collection P g-~&ghting key Collection Will prepare other releases hi 2, in addition, the firm City Staff, such as seizure ' 8 oLnd filings of lawBuitst the ties in cooperation with activi on periodic ba IWO ()Ity of DOM032 P"P064 ,l.\. i, ligyr?.!: 4 0-,'x.R.n i'R "i 1 ' 3. Experience has found that such releases are better utilized in the form of a news story by either the newspaper or cable television system on the public access w channel; however, the Firm will place such releases in the media at its expense if 10 such action is determined to be necessary. Poor 4, The firm is open to any other suggestions as to public relations with the citizens of the City of Denton as it is the leadership and the individuals of the City Council and Staff that lmows the heartbeat of its citizens and what will work or not f work. The Firm believes that the availability of its attorneys to communicate with 4 the taxpayers concerning their problems, written or visual communication of i information prior to an event and its overall approach and system for collection of ; delinquent taxes establishes a sound atmosphere for all, PERDUE, BRANDON & FIELDER, operating under the understanding that the City's current Firm has already done two mailings for the City, proposes to further maximize the City's Fiscal Year collections by conducting an additional mailing and commencing to file suits on the remaining accounts on or about May 1st, The remainder of the collection year schedule is as follows: ' U Rom 3ning Sehedule of Work a July 1 - July 8 1 j i+ Tape received from the City, if not previously, and First Letters mailed to all delinquent property accounts. July 1 - August 1 ' Attorneys will receive calls and respond to inquiries received as a result of First Letters. Bad address, hardship cases, etc., will be coded into the computer and reported to the Tax Office. Previously abstracted real property, outline above, can be placed into suit in the latter part of this time period and in the next time period. August 1 • Septemberl i Tape of paid accounts received from City and Se;nnd Letters mailed to all f accounts without a Status Code. Septemberl - October 1 i Attorneys continue responding to inquiries and reporting to the City as necessary. The City will be notified as to which new accounts the Firm proposes to ' collect through litigation, Title work on these accounts will be commenced for suits to be filed beginning in October. Continue address research on return mail. A Third Vetter will be mailed to those accounts without a status code and that have not been put under suit. i Octoberl i f'~ City otnentonPropow Pe0628 i 4 aw.vcsr 1 Continue the systematic filing of suits, both real and personal, and seizures of personal propertyNotify, lienholders in those cases where title work indicates it 1 , world be advantageous, Send new owners a statement where title work indicates a f !'E change of ownership. Copies of the petitions or any amended petitions, seizures, or judgments are ` I- delivered to the Tax office within 72 hours, for earlit work on All accounts will receive equal emphasis, except the sectionersonal 9 ' and real property accounts outlined in the opening paragraphs of this , ' The Firm will expend every resource to attain the City of Demon's proposed rate goal and it is anticipated that the hm of delinquent taxes duringithe colection year of near sixty (60%) Percent or lug measured from July 1st to June 30th. With today's environment of bankruptcy, RTC/FDIC takeovers and the ever increasing amount of delinquency dollars turned over for collection from one year to I , the next, we believe it is a uction in of total amount of delinquency dollars Pp we enjoy the high rate of red I l turned over for collection by our clients. The increased emphasis of early collection activities as shown in the Firm's response to the City of Denton's proposed contract + terms should only add to the collection success enjoyed by the Firm. f. ftq h~ y I Pap 24 Cityotn.nwn Proms i 7 f i 3y 'I Data Processing 'I a A, HARDWARE The law firm completely owns all computers at each of its offices, thus 14 Firm has complete control over how much resource to allocate to any one project. Below is a list, of the computer equipment at each office. The computer system in and Park Boulevard, Suite 300 would be utilized our Arlington office at 4025 Woedl to perform the contract should it be awarded to the law firm. Arlington OffWj - The computer system is a DIGITAL. Local Area Vax Cluster consisting of rA Vax 3900 and Vax 2000 described below t ` 1 Digital Vex 3900 processor coupled via a oLAN f roain~meAmoNNe~o~) to form a Vexcluster t l Digital Vex 2000 processor 46 Megabyte 3 Disk drives, total 1478 megabytes of disk storage (expandable) drive, 6260/1600 bpi, 9 track, EBCDICIASCII, Label or Nolabels l t 1 Tape 96 Terminals (expandable) served by a Deeserver 600 terminal server connected via an Ethernet 1 L'AN' speed printers 600 Ipm, 2 laser printers for high quality print documents. ,a 18 Printers, 2 high p i 5 IBM compatible personal computers k` The computer system in Arlington utilizes DIGITAL `Vaxcluster„ te&n 10 nd which enables the system to grow both in the number of terminals, p disk drives, but also enables the addition of new main computers, I 1 Amarillo Office - The computer is a single DIGITAL MicroVax II as described below 1 Digital VAX 3600 processor 24 Megabytes of main memory 3 Disk drives total 1418 megabytes of disk storage (expandable) , 40 Terminal oapabllfty (expandable) 1 Tape drive, 626011600 bpi, 9 track, ASCIVEBCDIC, Label or Nolabels • 6 Printers, 2 high speed printers 600 Ipm,1 laser printer for high qualky print documents, Lubbock Office - The computer is single DIGITATE Micro-Vax II as described r~ below 1 t; 1 Digital Micro-Vax it 13 Megabytes of main memory 3 Disk drives, total 696 megabytes of disk storage (expandable) 16 Terminal capabiltty (expandable) I 1 Tape drive, 1600 bpi, 9 track, ASCII/EBCDIC, Label or Nolabels I{ 6 Printers, 1 high speed printer 600 Ipm, 1 laser printer for h!gh quality print. 1iI j 1 pap 25 l City of Denton P"posal t z E r + ! All of the Firm's computers are also linked together by private phone lines, which enable programs and data to be transferred from the Arlington computer to Amarillo and Lubbock, all the computers use the same software. 8, SOFTWARE PROGRAMS !'N The computer software used at the law firm has been completely custom ; written, and has been constantly developed to provide more functionality, and to aid the Firm in the collection of delinquent ad valorem taxes. The computer system } ` utilizes the VAX VMS Version b.3 operating system and the DIBOL computer R language. Both the operating system and the language provide the Firm with the to capability to accept data from virtually any other make of computer system, 4 '1,1 The law firm maintains a copy of the delinquent tax roll on the computer system, the copy of the tax roll includes all the pertinent information, such as name r and address information, legal description, and individual taxes for each property, for each year delinquent. The file is updated with payment information, as we } receive notification from the tax office, either manually or by computer tap cs receive computer tapes, with payment information from the tax office, either on a daily basis, weekly or monthly, whichever is practical and convenient to the tax office, Thus at any time we have an up to date copy of the delinquent tax roil. Maintaining a copy of the tax roll enables us to send statements to delinquent taxpayers at any time. The system will automatically calculate the penalty and interest based on the month and yrar the statement is printed. Normally we send first letters immediately after copying the delinquent tax roll onto the system. Then a month later we send second letters, having updated IA the system with payments generated by the mailing. Subsequently we send third 1„ 1 letters as we file our first law suits, although sending third letters is optional, at the tax office's discretion. We note bad addresses and begin address research. Also maintaining a copy of the delinquent tax roll enables the legal staff to select lot accounts for filing, knowing that they are working with an up to dette record of the t delinquent taxes. The Firm's taxpayer master record also contains other information, a field for address research, a code which describes at what stage a particular account has f, been researched. Other information stored in the records include; (1) Partial payment information is also stored in the individual taxpayer record. (2) A program prints a partial payment agreement, the agreement states the amount agreed to pay and and the date the payment agreement was entered into, this information is stored in the taxpayer master record, G {3} The record is coded to notify that 'a partial payment agreement has been set up, the record also contains fields which record the last payment date and the i 1 amount paid, 1,4 (4) A report is printed each month which will print an exception for those i accounts which have partial payment agreements, but show either no payment for ~ Page 48 f City ofDantonpropoesl a F , F9lF~l:1+ i Z r ? aid to be less than agreed, we can take appropriate the month or the amount p action. roll, other information is well as maintaining the delinquent tax rinted from the As ' maintained, when a. law suit is filed. All legal documents are p the date is recorded legal document is in a suit record. a law suit record, is 00 gated, which will computer. As each printed! completed. These for Y When an account is selected various filing) procedures are contain dates showing when dates become the basis of a litigation control SY stem, which tracks law suits from filing to judgment to tax sales, All the suit date updated when the litigation programs are run. at use the dates in The system can print a number of reportsa the next Stage of litigat on, Thus lawyers that suits are at what Stage in the I~ in order to inform the uickly identifying the system aids the lawyers and staff in q liti anon process a particular suit is, and what action,should bee l w wits were g lien holder For each client the syste entc how many were ation on h settled ow by many sending ' reords r+ filed, how m the tax office any went to judgm the number of tax on I letters, how many suits we intervened T behalf m . es for the and the number of tax seizures. This info ced tosshow the on a figures yearly basis,' sales the inception of the contract. ~ and is kept for five years. Reports can be current year and also for past five years, or be c. Transfer of lnforM olon Firm's would be The transfer of information from the Cisg ape ter to which th( read both ASCII or I ~a done by tape. Both systems have computable p the use of tape drives. EBCDIC allowing the transfer to be performed by roll, as it currently exists on the City's This Taking a copy of the delinquent tax g . of the cater, the Firm would then format the infocial rmap on forrogramm use in on on our the part system ` comp ~ transfer and formatting would require four to City, After receiving the tape, the transfer a check to insure the successful eomPletion forty-eight hours to complete including I of the data transfer. I1 ~I p.J. 21 city of Denton p ropoed 1 SF.aT'/IA ' ~ xn 1+1 PROPOSERS EXPERIENCE I PERDUE, BRANDON, FIELDER., COLLINS & MOTT (having beeen referred to as Perdue, Brandon & Fielder or as the Firm) is one of the oldest and largest law firms in Texas which limits its practice to ad valorem taxation law. The l Firm was founded in 1970 and specializes in tax litigation and tax collections, We represent over four hundred seventy (470) tang entities, bunging Perdue, .I Brandon & Fielder into contact with the full range of problems and legal issues concerning delinquent tax collections, Based upon our experience, statewide presence, computer capability, well-trained staff of tax support personnel, and a large and experienced staff of attorneys with an excess of 190 combined years in ad valorem taxation, we propose to satisfy every requirement and standard set forth in the City of Denton's Request For Proposal, The Arlington office of the Firm, established in 1973, has the largest legal i staff of all of the Firm's offices. The eight (8) attorneys which constitute the legal ; staff of this office are so indicated on the resumes. All of these attorneys have the obligation to deal with matters relating to City of Denton, although a specific °i attorney and his staff will be designated with the prime responsibility of managing I the collection effort for the City and as acting as liaison with the City Council and i^ Staff, as may be designated. F t t G I F~ 5 Pilot 28 I,'~ City atjentonProi MEN rr IWAX~ Performance Criteria ; I The Bequest for Proposal asks the Firm to state what it will do to insure that the City's tax collection on its current delinquents will remain at 60% or better. e. The RFaP also asks the Firm W provide for a penalty, payable to the City, if collections do not equal this amount. We feel that with our performance for our other clients and using our tried and proven collection methods, the City should' have no trouble maintaining its collection rate. However, we feel that inclusion of a penalty clause could lead to violations of the State Bar Mules as contained in the Texas Government Code, r if i*- i~ City dDeftion rropwwl 4y~p 99 1rr Lam.. Key Individuals The following pages contain the resumes of all attorneys with the Firm and w~ other key staff personnel of the Arlington Office. As stated previously, an attorney and his staff will be assigned the prime responsibility of managing the City of Denton account. That individual attorney is John J, Horn 111, who is a partner with PERDUE, BRANDON, FIELDER, COLLINS & MOT T. Mr, Horn previously handled the City of Denton's delinquent taxes when he i ; was an associate with the firm of Heard, Goggan, Blair & Williams, prior to his joining of this law firm in 1987. I Each of the attorneys in the Arlington Office have the responsibility to supplement the work effort on the City of Denton Proposal, Mr: 11orn'a resume, along with the remainder of the attorney resumes and other key supporting staff of the Arlington office, are on the following pages, CC 1~ 3 { Pago 80 city otNhton PMPOW d Dom octobar 28, 1933, Da11se, Texas EXPERIENCE city of Farmers 1966.1869 -Chief Deputy Tax Assessor-Collector- City of Irving, Taxes; 1960 Tax Assessor-Collector, for combined tax of Ad Branch Texas; 1909.180?• Councilman, City of Irving, Texas; 1806 - Amarillo, toxas; chief Tau Attorney Coutty, Texas, Tax correction Division; 1807.1970•Fir,t Assistant City Attomey, city fRc of city. Schaal, College and Hospital Districts; l970•Praeant • Private Law Practice, Limited to Te Valorem Tax C o s of c Chairman, Attorney s Committee, Texas ociation of Assessing Officers; Former Advisor, Texas Legislative officee J Tax Committee BAR ADMISSIONS AND MEMBERSHIPS State Bar of Texas; United States United States District Court, Westom District District Court, Northern District of Texas; eo r of Texas; United states Sup PROFESSIONAL MEMBERSHIPS atlou; American Bar Association; Texas j j State Bar of Texas; Tarrant o9aAeseAae! 9a 4111cerDepl exec County Assodetlon~~ppraisal Districts EDUCATION ! tiont Southern Methodlst University, School of Law Doctor of North Texas State Untverelty, Bachelor of Business Administration., i :.1 Born March 8, 1939, Loma Linda, California 1 ' I EXPERIENCE First 1970-Assistant City Attorney. City of Amarillo, (1900.1970, Tax Division); 1070.1971Assistant City Attorney, the, duties); City of Amarillo (Plead of Tax Division, in additValorom Tax Collection e1 seat • private Law Practice Limited to Ad ~ BAR ADMISSIONS AND MEMBERSHIPS ale, Fifth Circuit; aitod States Bar of Texas; United States District CouU Nor fern District of Cowl Ucourt of Apps f 4j PROFESSIONAL MEMBERSHIPS 1 Aar ariBo ation of Assossing Offlaerep Taxes Tax ~afty Former Chairman, Lecturer, Texas i Attorneys Committee Texas Associ Box of Tex"; ent Tax Collection Bar Association; and Amoricaa Bar Aseocl., an;m State Education ProgramsRsaophi Alpha , cl 19 Lien of DT7p Assessing a1 presented FraDeterlSng1 , 1874 ! l Association of Assessing Officers Continuing Leg Program at 96th Annual State Conference of Texas a Ofriossa EDUCATION University Lew Sohaol B West Texas State Univereity, Bachelor of Business Administration; Baylor , achelor of Law (LLB.) Born February 22,1947, Mauston, Texas EXPERIENCE of Amarillo Taxes; 1872.1979 • Assist* at county Attorney, Chief Tax Attorney for 1>otter k Lecturer, Cisco Jr; _ 1972- Resistant City Attorney, Cauaty, Texss;191479•Ik-P" esont • private Law pradlco, Limited taem Tax Collectlone;19S4 Tax Law Coilege,!AbtlanoCampus) Property BAR ADMISSIONS AND MEMBERSHIPS 1 ~ E Bar of Texas United States District Court, Northern District of Taxes; United States Supreme Court State ' PROFESSIONALMEi+IBLRS1iIPS sseciattonj Texas Association lation Texas Bar Aswelatioa; Tarrant Bar Association Dallas County Bar Association; American Bar A Die l o[Assegsiag Officers; Texas Association of School 4dminist ~exas Associatlon of ApprafsaI Districts; Texas Assoc of County EDUCATION l~ 1 University of Texaa at Austin, Barheior of Business of ur(snpr r&tlO2, taace, 1909; University of Texas School of Law Doctor f ~ 1'g{M 81 City of 1mnton Propsai T NtaGAr19 r• .1 C=177 k1 i sT.A11.~ n COLLINS 1 i Born March 16, 1963, Bartlesville, Oklahoma EXPERIENCE 1976-Low Clerk, hillier, Miller & Shackelford; 1878.1980-Assistant District Attorney for Randall County, Toxas; 1980- 1982-Private General Practice, Amarillo, Texas; 1982•Prosent - PrlvaV. Law Practice, Limited to Ad Valorem Tax Collections BAR ADMISSIONS AND MEMBERSHIPS i State Bar of Texas; United States District Court, Northern District of Texas e7 PROFESSIONAL MEMBERSH PS i American Trial Lawyers, Amarlllo Junior Bar Association-, 1881~1982pProsfdet~ Amarillo JuntaBar Assodaton Junior Bar Assaon; 81•Vice President, ; ~ i EDUCATION t West Texas State University, Bachelor of Science in Public Administration, December 1874; Dean's List 1978 & 1974; Texas Tech University School of Law Doctor of Jurisprudence, 1978; Associate Editor of Texas Tech University School of Law's Law Review, 1976-19'77; Board of Editors and Business Manager of Law Review, 1974.1978; Texas Tech Law School National i Mock Trial Competition ! 1 +i - t Born August 1, 1060, San Antonio, Texas EXPERIENCE t IN I.Pres,- United States Army Reserve Officer; Military Intelligence; 1978.1978 -First Assistant City Attorney, City of San Angelo, Texas; Chief Prosecutor, Eminent Domain, and Planning and Zoning; 1978.1989 - Assistant CityAttorney, City of i Grand Prairie, Texas;Collection of Ad Valorem Texas, Chief Prosecutor, Planning and Zoning, Damage Claims, and Director of Municipal Court; 1988-Present • Private Law Practice, Limited to Ad Valorem Tax Collections j BAR ADMISSIONS AND MEMBERSHIPS State Bar of Toxasl United States District Court, Northern Northern District of Texas PROFESSIONAL MEMBERSHIPS State Bar of Texas; Texas City Attorneys AaecciaLfan ;American Bar Association; Phi Alpha Delta Law Fraternity, j International; Texas Association of Assessing Officers; Texas Association of School Assessors; Texas Association of Approlsal Districts; Reserve Officers' Association EDUCATION i Saylor University, Bachelor of Arta is Political Science and Oral Communications: Radio, Television and FYhn, Baylor University, Post Graduate Work; Sociology; Baylor University School of Law Doctor of Jurisprudence ICY Ba$ { Born April 29, 1967, Roustoo, Texas .1 EXPERIENCE ' 1982-Present - Private Law Practice, Limited to Ad Valorem Tax Collections a BAR ADMISSIONS AND MEMBERSHIPS J State Bar of Texas; United States District Court, Northern District of Texas PROFESSIONAL MEMBERSHIPS Texas Bat pesoclatlon; Texas Young Lswyrere Association; American Bar,4eeoclatiou Young I.Awyerd Division and Sectfon Property Tax Bard 4'J-ha Delta Legal Fraternity, of Real Property, Probate, and Tus Low asts Association o State Amos e International; C ! EDUCATION E w. E Rice University, Bachelor of Arta in History and Political Science • President's Honor Roll 1979; University of Houston Law Center, Doctor of Jurisprudence • Casenote/CommentEditor, Houston Journal ofInteruAtioual Law , city Of Denton Proposal Pap 82 WWI .i TF,U$Y ANN RH r Born October 1, 1084, In Tacoma- Washington EXPERIENCE 1977.1079-Clerk for City Attorney, City of Lubbock; 2 Years • Assistant Counsel to PhllBpa Petroleum Company; 1983- Present • Private Law Practice, Limited to Ad Valorem Tax Collections BAR ADMISSIONS AND MEMBERSHIPS State Bar of Texas; United States DistM Court, Northern District of Texas } PROFESSIONAL, MEMBERSHIPS Amozillo Bar Association; Texas Bar Association l EDUCATION 1 1 5outhem Methodist University, Bachelor of Science in Political Selene, Hechelor of Applied & Aces in A ~ Justice; i Texas Tech University School of Lew, Dedor of Jurisprudence; Hance, Thompaon TAnrl~~t. pQBRTEB - Dora May 24, 1948, Garden City, iichigan l EXPERIENCE General with emphasis on Tax, Domestic ftelatioro, and Juveall% Taxes-, 1984-Present, • Private I 1978.1982 Private Practice, Plymouth, Mlchlgau; uAtY 1982.Sgg4•Aeafatant District Atto> ~R Practice, LL miittad to Ad Valorem Tax Collections BAR ADMISSIONS AND MEMBERSHIPS United State Bar of Texas; State Bar of Michigan • Currently Inactive Status; United states Filth Circuit Court of Appeals; Southern District of Tense; United States States District Court • Northern District ofT United astern States Diect of Michigan District Court - PROFESSIONAL MEMBERSHIPS Association of Assessing Officers: ;Tax Texas Bar Association Dallas Bar AesodatwasormCollactor Association of Texas EDUCATION Doctor of Jurispn dencheUeal Satenai Poet Graduate Work; Eastern Michigan University, Ypsilanti, ,CoBacbaior of llege of Wence in History and Hlstory; Detroit ILOBE T A MOTT i Barn January 21,1960,Austln,Texm EXPERIENCE ' 1977.1981-private, Law Practice, Austin;1977.1977State comptroller of Publio Accounta Staff Attorney; let: D1 -Stoafte Property Tax Board: Educational Coordinator, Staff Attorney, 1881.1084•Ha ds County Appraisal Dis Standards & Procedures, Staff Attorney; 1984•present • private La proionce, Limited to Ad Valdrern Tax Co1leMlons 1 AppralW District Bepres BAR ADMISSIONS AND MEMBERSHIPS State Bar of Texas Ualted States District Court, Southern District of Texas PROFESSIONAL MEMBERSHIPS Chairman of Texas State Bar Coramittft an Ad Officers m ucatWn Taxation, IOU toe resent` Chairman of Texas Association of EDUCATION Lamar University, Undergraduate, IMS-1970;~ of ity of ex",e Austin Bachelor of Arts • 1972, Master of Arts • 1976, D • - 1917 Page as city a(Deaton pro"81 h.11T2kY R • i, Born March 21, 1854, Pasadena, Tex us EXPERIENCE District AtWmay of Randall County, sisters 811984•Ae Fntom19 Prosecutors Office, Collections t Criminal Valorem Tax 1978•Pros.•HerceCounty Texea;1984•Prosent • Private Law Practice, Idmited to Ad BAR ADMISSIONS AND MEMBERSHIPS State Bar of'Pexas; united states District Court -Northern District of Tax"; United States Supreme Court PROFESSIONAL MEMBERSHIPS Texas State Bar Association; Amarillo Bar Texas Association of Appraised Districtesi Texas ss Texas n o of A "shiers Association Association: EDUCATION I j Abilene Christian University; University of Puget Sound Law School j UARDLDLEUW BoraJanuary 8, 1947, Paxton, Illinois 1 EXPERIENCE j 1981.1983•Wichits Falls County 1984 t m December 1876.1878 Aaeietdnt City &(tcmey,Wivh1taF%lle.TnKsR;1978.1980-Privats Attorney; 1984-1984-District. Attorney, Both Judicial District (January 1984 hru Docem6or I9841;1886•Preaont • Private .a Law Practice, Bled to Ad Valorem Tax Collections BAR ADMISSIONS AND MEMBEMBIPS State Bar of Texas; United States District Court, Northam District of Taxes; United States Court of Appeals, FiRh Cirtult PROFESSIONAL MEMBERSHIPS Association State Bar of Texar; Wichita County Bar Associatioa; Former Moms • -of Texas District and County Attorneys f' EDUCATION Ividwestern State University; Taxu Tech Law School Doctor of Jurisprudsnca Born June 12, 1934, Canyon, Texas 'j EXPERIENCE 1961 Assistant City AttomeyCity of Amarillo! 1982.1984 • Private law pvaetico1984.106 • Czdminal District Attorney, Randall County, Texas; 1975-1981 • Judge ,181st Dist AC Valorem Tax Randall Counties; 1889-Prewnt - Private Law Practice, Limited Collection BAR ADMISSIONS AND MEMBERSHIP'S United States Dlstriet Court, Northern District of Texas; Texas State Bar Association PROFESSIONAL MEMBERSHIPS aiaat Diatrscta; AmartlFo Bar Board Corttfled Criminal Law, Texas Board of Legal Specialization; Texas Association of Aplrr Axsodatlee; Aaeooiation Texas Association of Assessing Offioors Texas City Maiugemeet Association; Texas Tax Anambra 1 Texan Association of School Aonic eLPhh flan 1ti~te con wwry1~v~~o Templeult E'ulbatiOnC°m°>ie+fo°; S Masonic Lodge; i 1 EDUCATION i West Tex" State Uulversit, ; University of TexaslAustla•Sehool of Law 1~ 5 6.t Page 9 { City ofDan4oil Prolwl :c 6W 0,1 I ~ i , i Born March 2B, 1969, Cocoa Beach, Florida i EXPERIENCE ~ , City Attorney, City of Wichita Falls Fella, Taxes; 1982, Law l;terk, Sherrill & Pace, Wichita Falls, Taxes; 1981 • Clerk l Clark • Privets Law practice, Wichita False, Texas; 1984.1986 • Assistant County Attorney, Wichita Falls, Texas; i 1988-1994 1986.1987 • Assistant CrimWa) District Attorney, Wi<,Mta County, Texas, Civil and Felony Prosaculion; 1987 • Present 'private Law Practice, Iimitad to Ad Valorem Tax ^oBections ; . ' BAR ADMISSIONS AND MENZ IBERSHIFS State Bar of Texas; United States District Court, Northern District of Texas PROFESSIONAL MEMBERSHM Young Lawyer's Association; Pht Delta Phi Legal Fraternity; Wichita County Bar Association i Texas Tuxes Slate Bar of EDUCATION Member Midwestern State University, BA, -political Saleace (Criminal Justice), Summa Lauds - W79, ofTexasschool of Law, octor 11989 ChiembeOnaer . Phi Delta Phi Ills Delta, Alpha Cht, Honors PrsBr'of Jurisprudence: withiHonorsCouncil. I I dry mA T MONSUE Born January it, 1968, Fort Worth, Texas S EXPERIENCE 1983.1987 • Assistant City Attorney, Lubbock, Texas; ~atpresent • Privets Law Practice, Limited W Ad Valorem Tax BAR ADMISSIONS AND MEMBERSHIPS i Stato Bar of Texas United States District Court, Northern District of Texas i PROFESSIONAL MEMBERSHIPS _ Texas Young Lawyers Association; Lubbock County Young Lawyers etry; Lubbock County BarAssociation, 1989.1990 r, t 1889 • Liberty Bell Award Committee Chatrman,1960 • 1990 • SeQetary; pssociattos; Texas Association of Appraisal Treasurer, 1989. 1980 • Law Day Committee Chairman; Texas Young Lawyers Contin sing Education Programs west Districts; Speaker, Texas Association of Appraisal Districts and A stessfag unty Bar Association Texas Bankruptcy Bar Association; Lubbock Col ° t EDUCATION i1 i Stephen F. Austin Stets University, Nacogdoches, Texas Bachelor of Science in Home $conoml 07m, Magna C= tcTezas Te h Linda and Honor Roll, Texas Teacher's Certificate, Alpha Chi, Scholastic Honor Fraternity, Phi Upsilon University, School of Law, Lubbock, Texas Doctor of Juriapt tdence, May 1982 Phi Alpha Nita, 1981ts~ty Student Bar Association, Third Place, Advanced Intramural Client Counseling mPBtitlon 4l ' GH I Born May 9, 1969, Crosby County, Texas ~I 'EXPERIENCE 1979.1987 -Jones, Trout, Flygare, Moody & Brown, Attorneys At law, Lubbock, Texas • Gansial Civil practice (Partner J shoe February 1982% 1987•Prosent • Private Law Practice, Limited to Ad Valorem Tax Collections { BAR ADMISSIONS AND MEMBERSHIPS s • of Texas; Unites States District Courts for Northers and Western Distrkt of Team United States Court of Appeals State B ; for the Fifth Clrcult; Supreme Court of the United States ' PROFESSIONAL MEMBERSHIPS • rs Association American Bar Associatioa:kuth Plains Lions Distrietal euag Iawye Assessing OMcere; Bps aker, Texas Aaociation of i Lubbock County Bar Association; Lubbock County T exas Young ation Club; Henri Nominated by District Judges se goers Continuing nuing Education Prog ofra Assessing Appraisal Districts and Association of Appraisal Texas i ApprmeAe 1 "l Outstanding Young Lawyer r ofre of Lubbock County; American Jurisprudence Award • Wills and Trusts ~ EDUCATION 1 t Texas Tech University School of Law Doctor of Jurisprudence • 1978, BBA • Marketing • 1914 1.r1 Page SK City of Dentou Prolwl , r S k E JOHN J. HORM-M Born August 16, 1963 I EXPERIENCE 1880.1988 • Assistant District Attorney, Boxer County, Texas; 1984.1988 -Collection of Ad Valorem Taxes with Firm of j ^1 Heard, Goggan, Blair, Williams & Harrison;1988•Prosent • Pi lvate Law Practice, Limited to Ad Valorem Tax Collections BAR ADMISSIONS AND MEMBERSHIPS State Bar of Texas; United States District Court, Northern District of'1'exas; United States District Court, Western District 4 of Texas United States Court of Appeals, Fifth Circuit United States Suprem.e Court PROFESSIONAL MMBERSHIPS American Bar Associallon Dallas County Bar Aseodation; San Antonio Bar Association, Fellow, Texas Bar Foundation; Texas Association of Assessing Officers; Texas Association of School Assessors; Delte Theta Phi Legal Fraternity , EDUCATION I ary EasL Texas State University, Bachelor of Business Administration, 1876; 8t. Mary's Uuiv6i'aity of Ban Antonio, Doctor of } Jurisprudence, 1978 J CHARLES L D YDEN f Born February 4, 1988, Houston, Texas f EXPERIENCE 1987-Present, Private Law Practice, limited to Ad Valorem Tax Collections and Related Bankruptcy Law; 1988.1987 - Law i, Clerk, Hirsch & Weetheimer Houston, Texas, Corporals Bankruptcy, primarily debter; 1979. 1886 • Law Clerk, Andrews & Kurth, Houston, Texas. Corporate Litigation, Oil and Gas 1., BAR ADMISSIONS AND MEMBERSHIPS n State Bar of Texas; United States District Court, Southern District of Texas PROFESSIONAL MEMBERSHIPS Houston Bar Association; American Bar Association; Texas Young Lawyers Association; Heusi sn Young Lawyers Association EDUCATION { Rice University, Bachelor of Arta Political Science and Psychology; Thurgood Marshall School of Law, Houston, Texas 1 Doctor of Jurisprudence, Cum Laude, 1986 s Q~C:AR iL ~OMM~R,~ Born May 4, 1964, Brenham, Texas EXPERIENCE 198&Present -Privets Law Practice, Limited to Ad Valorem Tax Collections; 1987 .1986-Chief Prosecutor, County Court at Law, Number Three, Montgomery County Attorney, Conroe, Texas, Misdemeanor Prosecutiou; 1961. 1987.8enior Crimsnal Investigator Montgomery County Attorney, Co", Texas; 1980. 1981•Polico Offloer, City of Conroe, Conroe, Tom; 1973 1079-Deputy Sheriff. Wharton County Shorifre Department Wharton, Texas 4~s BAR ADMISSIONS AND MEMBERSHIP'S State Bar of Texas United State District Court, Southorn District of Texas PROFESSIONAL MEMBERSHIPS Houston Bar Association; Texas District & County Attorneys Association; Texas Aaeoclatfou of Assessing OMars EDUCATION Sam Houston State University, Bachelor of Business Administration in Economics, August 1977; Sam Houston State University, Mister of Business Administration in Administration, December 1982; South Taxes College of Law Dolor of ti { Jurisprudence, May 1087 61 City of Denton Prop44 page 36 .h TAB BEALL ! I Born September 26, 1966, Tyler, Texas ~ t FXPERIENCE ` 1981-Present - Private Lr,w Practice, with emphasis is ad v810r9rn tax law BAR ADMISSIONS AND MEMBERSHIPS State Bar of Texas; United States District Court, Eastern District of Texas; United States District Court, Northam District of Texas rvq PROFESSIONAL MEMBERSHIPS Smith county Bar a eociatton; Smith County Young Lawyers' Association; Texas Association of Asaoasiag OLRoors; Texas 4 Association of Appraisal Districts; Approved Instructor, Stotts Property Tax Board; Lecturer and speaker on property tax Issues state bar of texas texas association of aasessing officers EDUCATION r Trinity University Bachelor of Science, 1978; Cum Laude; Texas Tech School of Law Doctor of Jurisprudence, 1981, Blue Key National Honor Society Who's Who in American Colleges and Universities IRLYNN SIAVINOHA Born September 4, 1988 EXPERIENCE i i~1 f 1968.1989•Law Clerk, Perdue, Brandon & Fielder, August 1988 • Present • Private Law Practice, Limited to Ad Valorem Tax Collections I' BAR ADMISSIONS AND MEMBERSHIPS State Bar of Texas ~C PROFESSIONAL MEMBERSHIPS j ' Texas Bar Association; Texas Young Lawyers' Association; American Bar Association Texas Assodation of Aoewiag Officers; k Phi Delta Phi Legal Fraternlty, Tarrant County Bar Association i , EDUCATION Texas Lutheran College, Bachelor of Arts in Economics and Political Science Magna Cum Laude, Texas Tech Unlversity School of Law Doctor of Jurisprudence, May 1989 G< STEVEN A. EDMISMON Bom September 4, 1937 EXPERIENCE 100-1962. Officer, Us. Corps of Engineers, Ft. Sill, Oklahoma; 1962.1977• Sales and Marketing executive, ooctor and founder o£ sevoral manufacturing companies;1972-INN. Board of Trustsee, C9rrollton-youmers Branch Independent School s District, Board Secretary; 1980.1986• Private Practice, General Law, Dallies, Texas;1981•Proseat• Private Prattioe, Ad Y Valorem Tax law, Board Member, Region .l0 Education Service Center BAR ADMISSIONS AND MEMBERSHIPS ; State Bar oCTexas PROFESSIONAL MEMBERSHIPS Texu Bar Association; Texas Aseodatlon of School Boards; Texas Association of Assessing Officers EDUCATION E ,r Texas A &M University, Bachelor of Solanee, Civil Engineering, 1969; University of North To%", Master of Business {hr¢l Administration, 1969; Southern Methodist University School of Law, Doctor of Jurisprudence, 1980 t F Page 87 ; City otl?entonPzopeal , f AM] , I~ t ICHAVU DARL Born October is, 1959, Miami, Florida EXPERIENCE + IP May 1990-Present. Private law practice limned to ad valorem tax low with Perdue, Brandon & Fielder, 19$3.1990• Preppie & Darlow, P.O., Shareholder and Managing Partner, 1982.1888• Law Clerk, Hebiaick & Associates, Houston, Texas; 1081.1882• Law Clerk, Groom, Miglicco, Gibson, Bussell & Stewart, Houston. Texas I BAR ADMISSIONS AND MEMBERSHIPS w1 State Bar of Texas; United States Supreme Court; United States Fifth Circuit Court of Appeals; United States District Court for the Southern District of Texas; Ad Valorem Taxation Section, State Bar of Texas PROFESSIONAL MEMBERSHIPS Houston Bar Amocl atlon; American Bar Association ; EDUCATION University of Florida, Bachelcr of Arts, Political Science, 1980; South Texas College of law, Doctor of Jurisprudence, 113 l a~ ` i 1 ' 14 ' € k=:a i 3 I° ,wl f`I t '1 l t Ciim f of Does on Ps opsal Pap b8 ti 1 YA, n f.`r~4}grj 1 tor. rs~y l Cities AMaw~ La.,callansl P. 0. Box 100 Hockloy Courhouse P. 0. Dox 220 Amarillo. Taxes 79165 Leveiland, Texas 70336 Ennls, Texas 76120 i (806) 378.3000 Christy Clevenger (214) 2276334 James P. Preston 1980 tax accounts: 11,013 Ella Hopklns 1990 tax accounts: 309,406 1SI ABIW 1990 taxaoc%unts:6,947 MOM Falls P. 0. Box 147 Jaglcagnvlike P. O. Box 1431 Lancaster, Tx 76146 P O box 1390 Wichita Falls Tx 78307 (214) 227.3984 Jacksonville, Tx 75766 (817) 761.7470 Shldey OUver (214) 686.3610 , Arthur H. Dewitt 1990 teal accounts: 10,783 Linda Pit6po , 1990 tax accounts: 43,310 ~&Irkwllal 19W trot aocoums, 6,674 9hdC4]SLO 1305 East Broad Street ~1J611 111 Logsdon Mansfield, Texas 76063 Po Box 487 Andrews, Tx 79714.6689 (617)473.9371 Van Texas 75700 1916) 623.4820 Nell Jones (214) 863.7216 Jo S. Coats 1990 tax accoufft 9,012 Brenda Richards 1 190tax aocounts: 16,369 Barger 1980 tax accounts: 6,31$ F Hr_!tt311r CftY Box 6066 Herat P, O. Box 14246 Borger, Taxes 79008 P. 0, Box 2288 Hahom City, Tx 76117 (806) 2742294 Hereford, TeXaa 79046 k (817) 429-0702 William "dub" Hodge (606)364.0826 Deborah J. Nayarit 1990 tax accounts; 9,000 Fred Fox 1 1990 tax socounls: 13,136 ftzahGffie 1990 tax awounle: 6,145, F 3 A> 11 P. 0. Draw H Dupffie 1 P. O. Sox 819010 Waxahachie, Tx 76166 P. 0. Box 717 a~ Farmers Sr., Tx 76381 (214) 937.7330 Dumas, Texas 79029 (214)919.2520 Bettyzavata (808)935.4193 Anbbin Rutherford 1890 tax accounts, 8,876 Joyce Ca6doy I 1990 tax soecunts: 12,635 son 1990 tax accounts: 6,975 ~iatla CaS78C~iW 911 Winscott i P. 0. Box 496 Benbrock, Texas 76126 Sox 1 to J Cedar Hit, Tx 76104 (817) 249,3000 Dkkeni, Texas 79228 (214) 201.6126 David L. Ragsdale (808) 823.5216 fdrerida Flu asell 1£90 tax accounts: 8,047 Janie Ballard J 1980 tax accounts: MAW )gyp 1990 tax aoeounts: 6,886 j AtURM 109 North Malrt Street P. O. Box 669 Clsbume, Texas 76031 P. 0. Box 337 j Atlanta, Tx 76551.0669 (617) 2960031 Graham, Texas 76048 t (2t4) 700,7163 Don Gilmore (817) 6482392 $yhda Combast 1990 tax accounts, 7,637 Pat Buller 1980 tax aocounlt: 11,613 1goo tax accounts; 6,376 I Cay of Denton Pmpotd Pep u !I 1 F { n Hltlh nd Vflletre , 601 Sheppard Road 948 Highland Viftga Road P. 0. Box 914 Burkbumalt Tx 76364 Lewisville, Tx 75087 Eastland, Texas 7644E Dose Hamilton (214) 221.2658 (817) 629•BGA7 Steve Thomas Ma arfne Smith ) - ~ 1990 tax accounts: 5,316 1990 tax accounts; 3,171 1990 tax accounts: 2,619 ' P. 0. Box 110 EIB BoK 13, county Courthouse Clsoo, Texas 76437 P. 0. Sax 789 Eleeb'a, 7axac 78360 (S17)442.2i 11 Chlldroea, Tx, 79201 91 4963385 Michael D. Moore (817)937.6062 199o tax acoarnic 6,219 Nadine Pare Rodney Smith Iwo tax accou nts; 3882 1 No lax aocounts: 2,51 E Quo HjjSk6I w , ( P. O. Box 997 IQs , i..1 P. O. Box 467 i Carryon, Texas 79015 P, 0. Box 428 Iowa Park, Tx 76367 Haskell,'.axas 79521 (E08)855~7001 w~( (817)692.6062 (817)864.3W5 3 carol Autry J, L. Odssom 1990 tax accounts: 4,859 Allen Shewn'Ake Aid 1990 tax accounts: 3,043 1990 tax eocounts: 2,609 t sake Worth 100 E. Weatherford lln8 Fort Worth, Tx 78198 P. O, Drawer 8 Fort Worth, Tx 78135 Jura Garrtsrm T111W, Texas 79098 1880 lax saeounts:2,490 ~y 1990 tax accounts: 4,482 (808) 995.4116 18d1~ } Rose Lee PoWetl P. 0; Box 797 La P. 0. Box 892 I W tax accounts: 3,007 Lanese, Tsars 79331 Dalhart, Texas 79022 Het~t BnsttOn (806) 8727080 (EOE) 249.87E7 Po Box 6 Tom Andmoo 1 H. V. Stanley New Boston, 7x76670 1990 tax aooounts~ 2,490 19Ao Wx aooounts; 3,777 (214) 628.3771 kllA~ Terry Evans County Cowdlouse Rm. $107 1990 Wx aocounls: 2,860 Fioydeda, Texas 79235 3200 Diana Drive Rlohlend His, Tx 76118 DOW (E08}963.6256 204 9. E. ThW (rear) Shalkt Faulkmberry . l (817) 6988826 Pauline Kampe Diromltt, Texas 79027 1990 tax aoo wnts; 2,465 1990 tax accounts: 3,426 (808)647.5131 is" Heller L"oornb Co. CotMh6W P, 0.669 121 ' 990lax accounts: 2,664 Upsotxnb, Texas 79056 8822811 i Montague, Texas 76251 MOM" (808) (917)894.2081 721 Roberson St. Mary W. Gunn Wanda Russell Memphis, Taxes 79246 1990 to accounts: 2,211 1990 teat aocour is 3,292 (1108) 269.2881 Jack Soott I l r 1990 Wx aooounts; 2,642 POO* 4 CEty Bf Denton Prepaaal (I ( i i ^~zr~tnm 9i~A P. O. Box 616 239 P. 0, BOX 86 P. O, Box Ouhman, Texas 75783 Strattord, Taxes i W84 (214) 763.2223 Canadian, Texas 79otd {~B) 398.5568 (806) 323.5161 Garland Ross Madltyn Albert James MO Carley 1990 tax acoounls; 1,680 1994 tax atcOUnts: 1,954 BW 1990 tax accounts: 2,203 f RM P. O, fox 119 • P, 0. Box 479 P. 0, Box 98 Dkkene, .,axaa 70229 Wheeler, Texas 79096 (gam) 823,5216 Cmsbyton, Texas 79322 (806) 828.3222 (808)676.7077 Jerrta Ballard stRmeld a Fln Ckutlin Dark P, Dora 1090 teat accounts: 1,929 1990 tax accwnts: 1,632 t890tax aocounfs:2,183 LOCKM Courthouse R m,*107 , C c{S[911~41! ounH Co -lf P, 0: Box 469 Drawer 1220 Floydada, Taxes 79235 Paducah, Texas 79248 II ) Ckrerrdon, Texas 79226 (808) 983 6266 808)492.3346 F _i {808) 874.2744 ( Sheik falskenbenY . w Rue YOUn9 1990 to accounts: 1,692 arlee Sofa! Ch 1990 tau accounts: 1.8m } f 1990 tax aocouMs: 2,176 A[~lQ[~f ~ y Jtl~hpb(q man= P. O Box 1141 1 P, 0. Box 370 Amhw Chy, Tx 76361 rr P, O. Box 1110 Stan1w. Taxes 70782 j Trophy Club, Tx 78282 (017) 67"70 (915) 768x3301 Edward 7699111 {817) 491.9893. 144!44 Tumor Donna WO)sh ,990 teat aocoupGi: 1,683 1990 tax aooounts: 1,844 I , 1996 tax aoaxinls; 2,103 %bow 4 Sii4BClYl~ sox 989 j P, O. Box 479 goy. 6065 Stinnett, Texas 79069 i Spryer, Texas 79006 CrosbytW,Te%as 79322 (808)878.2491 143 73 86 896 { (808) 678.7077 tvtatY Lou Hendersw+ WINlam "dub" HOd99 Dada Dow 1990WCactpunte f,64t 1990 tax aocorrnls; 1,632 890 tax accounts: 2,047 101 Courihousa Room lot Cooke ' 709 W. 7th, P, 0. Box 667 Morton, Tx 79348 Nocona, Texas 78255 gpowman, Texan 70061 (1108) 20-5171 „_j (817) 626.3283 Batty Akin (806)733.$139 tl IiovaN Hardison NO paddy nu: 1,793 1990 wt aooounls; 1,624 l 1990 tax accounts: 2,041 Mo tax acoou t P. d. Box 429 fY P. O, Box 467 k l ` t P, 0, 9o)(337 undan, TAxw 76563 Graham, Taxes 78046 pilot point, T% 76268 (214) 766.7602 (617) 886.2166 E (617) 649.2392 Sobbie Klrfdwd ( Natalie Kelly nth; 1.437 Pat Bader 1390 Oast ate row 1990 tax apcounte; 1,104 r 1990 2,000 tax eocounts, vxl u, w,aw, r,.Wr~ . t..• > HHH 1 P. O,13ox 970 i P. O. Sox 679 i P. O, sox 970 Panhandle, Texas 70089 Justin, Texas 78247 637.3689 'y Panhandle, Texas 70088 (809) t (8171648.2641 p6) Dianne Wake 1-1 537.3569 I Rilda Dodson Dlanne Lavelle 1996 tax accounts: 950 rN~ 990 1990 tax accounts: 1,408 1 tax au nts: 1, 154 Ed { P. O, Box 383 P. O, Sox 377 Ousen Clty. Tx 76572 P.rn 0, Box 70 Edgewood,Texas 76417 `i Mt, Ven+on, Tx 76467 (214) 798.3412 , (214) 898444E joy Hit4 Shirley Johnson June King 1930 tax accounts: 1,304 1990 tax accounts: 932 Eaft I 990 tax accounts: 1,130 y r1 U4sb Co:COUnhouse I 1! 100 Town Plaza Lipswmb, Taxes 79068 • " Fams, Texas 7626 P, O. gox 197 Alba, Texas 76410 (908)862.2911 (214) 226.4468 (214)766.2396 Donna satchler Mary Gunn ' 1 gg0 taX accounts: 1,279 Rhonda Mace 1990 tax aooounts: 987 p l 1996 tax accounts: 1,128 MGM 219 s. setdine Rd. P. O. Box 956 P, O. Sox 728 Texas 76891 i wt wihner, Togas 76172 r*Wm, _j (2t4) 226 8820 Biprarton; Texas 79267 (214) 947'2260 , gr,bkheaux Olen waters (SOS) S23.2161 i 1 Carte Flemin9 490 fax somo ts; $66 1 1980 tax aooauots:1.195 1 aocounte 1,037 1 plower D County CourdOuSe ; P. O, sox 2508 Uw mb, Texas 79068 Claude, Texas 79019 Sherman Texas 76091 (808)228.4481 (806)882.2811 RonaM Pederson (2t4) 868.9516 Mary W. eon John Ramsey 1990 taftaooounts: 1, ISO 1990 Wt accounts: 840 Igo tax accounts: 5,027 Ef~la~S! I ,.1 H4llk~Y P. 0. Box 6047 P O, Box 342 t}viNa, Texas 76564 P 0 box 1141 pogsboro; Texas 76018 Archer City, Tx 79361 (2%)W-0616 (214)617.7262 (817)S74.2172 • John Ramsay Vekea Gould Edward H. Trigg Ill r' ( 1900 tax amounts! 1,169 1f1ri0 tax acaounls: 816 WHIM 1990 tax eaountsi 1,020 J W" P, 0, sox 470 L*.nib Co. ~odAh0ue6 9 ~ P. O. Sox f 277 • Crosbyw, Texas 79322 1.060 nb, Texas 79058 (808) 876.7077 IdsJou Texas 70329 (06) 882.2911 (805)892.2631 Maq Gunn DAM Pr Doss Sarbans GNWghsr 1990 tax accounts: l ,568 1990 tax eoswnts; 5,005 1090 tax aaounts: SO poet 44 my el DWA*n PropaN t it 3 { 1 1 ; I ~I P 101 P. Omega 236 P. O. Box 216 Henrietta, Tx 76365 7 Boyd, Texas 76023 O'Donnell, Texas 78361 (817) 6:3&4311 1 (806)4281239 - (817) 433.5186 A, G, Refs _ Wanda Oxford Ciustene galydngron i I 1990 tax accounts: 606 ' 1990 tax accounts: 809 19801ax accounts; 878 TWO 9202 ~r p, O. Box 05 P. 0, Box 127 Turkey, Texas 79261 Anton, Texas 79313 Bonham. TPxas76418 (806)423•t033 (2t4) 683.9646 (808) 997.2601 Sybil Young Conkln Carrol Ciarricon ,-i Larry 1990 tax accounts: 694 , 1990 tax soownIc•, 670 1990 tax accounts: 801 P Very 1~MMJ P 0 box 188 P. O. Box 248 { p. O. Drawer 8 Whhe}aoe, 7x 79379 ^,aint Jctx 76265 (808} 287.1111 ~ Tulle, Texas 79089 (806) 995.4118 (817) 996.2337 Mwy L. Me* t Rose Lea Powell Roberta Price 1980 to accounts; 642 I ggp tax amounts: 787 1990 tax accounts: 688 I I" }j L""W"MMOI 1" SYiS 9830 Contedarats Park Rd { a. 0, sox 59 p. O, sox 467 FoA Worth, Tx 78108 Haskell, Texas 79521 Sudan, t'oxas 79,371 (8S7) 237-1234 DoMtY Jones rat (817) 884.3806 JaaralN powoil J, L. Oda" 1990 Cox accounts: 663 1990 aaocouMe; 624 " tKB 1990 tax accounts: 781 SiI311LS3Y P. 0. Drawer 8 P. 0. Box 238 709 W. 7th, p, 0, Box 687 Tuds, Texas 79088 996.4118 Pampa. Texas 79085 Spearman, Texas 79081 (808)865-0?,1 Rocs Lee Powell Pat Bag1eY (808) 733-b434 Mice Paddy 1990 Wx aoeounts: 838 1990 tax accounlc: 624 # 11390 tax accounts: 768 1. a M" P, 0, Box 728 p. O Box 4287 p, 0. Box 427 SNvarten, Texas 79267 W oNta fella Tx 76308 1 1 Maud, Texan 76567 (808)823.2161 ~o Fleming Edward N, i 609 111 La (214)6`•2294 Cq 1990 taxsocouots:6117 Mary Jordan 1990 tax accounts: 607 1990 to accounts; 719 prewor 1220 P, 0. Box 337 Clarerxk:n, Texan 19226 p. 0. Box 717 Graham, Tx• 7~ (606) 874.2744 {817}648.2392 ( Durres, Texas 79029 Chedes Bowls Pat Butter ; Joyce CeadaY 5990 taxeocounts: 605 1990 tart accounts: 806 1990 tax accounts: 693 p"► 43 CNy o1 ttcnten propoal i l tti'akC+"2 1 i j Mlett!! Tatum yam P. O. Box 239 City Hall P. O. Box 217 StradoM, Tx 70084 Venus, Texas 76684 Miami, Texas 79059 1 { (806)888.4701 (806)306.6568 (21A)366.3348 Marillyn Albert Gay Vealu MarlaJnokson 1990 tax aocountr; 600 1M tax aooWnts, 384 1990 tax accounts: 327 i aloomb t 13 $nCh@lltgx i Trardon 4 920 N. Center P. O. Box 467 P. 0. Box 1160 1 Haslceil, Texas 79521 Linden, Texas 76583 r Bonham, Texas 75418 (214) 766.7646 J, L. Grissom (214)683.9548 1990 tax accounts: 369 J"Is Clements Carrot Garrison t 1990 tax accounts; 482 TQXII 1990 tax aocounta: 307 l1Q F P. 0, Box 26 s t ` Texline, Texas 78087 P. 0, Box 66 P. O. Box 329 808 362.4849 Mobee",Texas 70281 Hart, Texas 79043 ( ) Aiesha Monett I lA~ (808)938.2171 Bernard Eeda ) Virginia Read 1990 tax socounts: 369 1940 tax aotxwnts: 298 l HOLDRIN 1990 tax aorxwnls: 476 Hum i taut. TotNtl Ot 100 E, Weathar(ord P. O. Box 128 i 1 P. O, Box 970 Port Worth, Tx 78198 Now Deaf, Texan 79360 1 (6os)746.6399 I t Penhande,Texas 74088 (817)430.6P-51 June GrAson Paula Purdom (806)637-3689 i t Dianne Laveke 1990 tart a xounts: 356 1990 tax aozunts: 282 II t t 1990 tax aomotu 468 %miaw t t., Aux 989 204 S. E. Third (tow) ; Aroo 1 t P. 0. Box 970 Sdnnett, Texas 79083 Dimmh4 Texas 79027 Pamandls, Taxes 70066 (806) 878.2491 (808)847.6131 ) {8061637.3569 Mary L. HerKkwson joq Heiler 1090 tax accounts: 276 t I jj Dianns Lavake 1490 tax ao' 4,362 SMYS l 19401s%accounts: 444 A1tl'tg1l+t 1 P, O Box 1160 P. 01 sox 203 P, 0, Box 405 Linden, Texas 75663 "or, Texas 70387 Cathy Ames 1 1 Hartley, Texas 79044 (214)768.7645 (606) 3416.4616 Janelle Clements 16001ax 000OUnta: 271 Donna Bryant 1990 tax accounts, 341 i J 1990 tut aocnunta; 396 Hap"ift P. O, Box 487 E P, 0. Box 98 HaeYxtll, Texas 79521 P. 0. Box 143 Ftopmritie, Tx 79368 (617) 86d•3805 Maypead, Texas 78084 (808) 662.3531 J, L. Grissan R (214) 435.2681 Sue Melton 1940 tale accounts; 216 ^J Melanle Barton 1090 tax aeeounts: 331 i 1990 tax aocouns: am Pop 44 J VN, 1M WIhW, P, to , 1 ( I i ifs P. 0. Box 467 Balm X14 Haskefl, Texas 70521 332 Market P. O, Box D J. L. Grissom Baird, Texas 70504 CeNna, Texas 76000 1090 tax accounts: 207 (816) 664.1212 (214) 382-2682 Pecan Ga Nancy Tumbow Lisa Vanlandingham 601 west Main street Ladonla. Tx 7644a Bond" ~f yff(g (214) 367.7251 P. 0, Box 265 $072 Mustang DdNi E Sue Bums" Bardwell, Texas 76101 Grapevine, Tx 76061 1990 tax accounts: 180 (214) 846.6346 (817) 481.1242 c3ewge Grammar Glenda Smith i These clients were unable to furnish us whh the number of accounts on their Blbad(Well 1990 tax ~ONs or thalr accounts are Included In other clients, P. O. Box 1256 Included In Parmer County ' i Sweetwater, Tx 70556 P. 0. Box 68 I ,:1 ( (015)235.8421 Bovins,Texas 79009 Abeffmth 811 Avenue D Patricia Oavie (806)238.1406 Abernathy, Tx 79311 Ron Pmoter (906) 298.2646 Blue Ridge, TQWt1 O) Frank Russell P. O. Box 728 Blue Rk1 e, Tx 76004 P. O, Box 31 Adds (214) 752.5791 Friendswood, Tx 77646 R 0, Drawer 449 vi" Sell (713) 4821198 Vega, Texas 70092 Alta Carbone (808) 267.2442 govin! Jan Carter Included In Parmer County Ff110 ! P, 0, Box 66 Included In Parmer County AMd= BoAna, Texas 79009 P. O. Box bs 3 P. O. Box 838 (6t16) 238.1405 Bovina, Texas 79009 Anahuac, Texas 77814 Ron Procter (805) 238.1408 (409) 287.3577 Ron Proctor ! .:.I Jo Ann McClung, OTA Brant P. 0, Box 2 nodded lIItQld Robert Lee, Tx 76918 P. 0. Box 40002 j fnduded In Stonewall County (916) 4632274 Garland, Tx 75046.9002 I O draw N Patsy Dunn (214) 205.2410 Aspomont, TX 79502 Charles Shu1aN (617) A89.2633 Joyce Mo Nult y C" M Osman Prepssd Pays Olt 1 i t, kTaf.{yr@ i 1 s _i GI np Rose Lak gMfQW Village McLea ( trtcluded in Somervetl County P. O, Box 1249 Included In McLean LSD, P. 0. Box 747 Benton, Texas 76202 P. O. Box K j Glen Rase, Tx 78043 (617)666.7808 McLean, Taxes 79057 (617) 897.4094 Herb Barnhart (808) 779.2301 Shirley Johnson Sandra Montgomery , 1.GD9_Qtik mpg P. 0. Box 1278 ~A9111#S8 9072 Mustang Drive Lone Oak, Texas 76463 210 S. Mo Donald 7 Grapsins,Tx 76051 (214)454,&510 Mo10nney,Tx 75089 (817)481.1242 Joe Pat Dais (214) 231.7110 Glenda Smith Kenneth L, Maus Loral g _ I SBC591]YW6 P. O, Box 7 " P, 0. Box 1278 Loralne, Texas 79532 P. 0. Box 2233 j Gtw%10e, Tx 76401 (818) 737.2222 Conroe; Texas 77305 (V41464-3510 Chdstine Britton Carolyn Wohlscheid Mildred Compton E Lpbbocg gbiand Park, Town Of Included In Lubbock Appraisal Distddt P. O. Box 145 4700 Drexel Drive 1116.2611 Sinai Mount Calm, Tx 76673 Hlgh:and Park,tx 162% Lubbock, Tx 78411 (817)993.2761 (214) 521.4161 (806) 7625000 R. T, McKinney l William Pollack David Kimbrough 1 Hubbam mannolia 104 East Avenue C 118 Magnolla P. 0, Box 2233 Weshos, Tx 79347 Hubbard, Texas 76648 Como, Texas 77305 (608) 272.6501 (8i7) 578.2576 (409) 766-8872 Cad S. Gilbreath Jo Payne Carolyn Wohlschold NOW maim P 0 box 340 E P. 0. Box 130 P. 0. Box 6 Naples, Tex" 76566 Jaoksbaro, Taxes 76066 Mauna, Taxes 76880 (214) 697-2271 (817) 687.2352 (817) 533.2281 Dorothy RICA Betty Cleveland Lee Boortz r x otth P, hld@ 210 S. Mo Donald Conroe, Tax" 773p6 Mo idnnoy, Tx 76069 (409) 766.3354 (214) 231.7170 Carolyn Woh*hold _"NrKonnoth L Mann PAO a MEIN! t t 1 E Induded in Lubbock APPraissl Dbtrial P. 0. Box 2 I 825 S. Main, suite 100 1716 26th St Robert Lee, Tx 76~ i perrytorh Texas 79070 (g16) 463 2274 Lubbock. Texas 78411 (816)436.9623 (806)762.6000 Terry Symons Patsy Dunn I ~ DaNd Ktmbrough aQtw p, 0,130x 147 p• 0, Box 326 p. O. Box 2233 Roby, Texas 79643 Paprsburg, Tx 79260 (915) 776.2733 Conroe Texas 77305 (806)667.3461 Teddy (409)788$364 I Kral Jasae Nacre Carolyn Nlohtsdxsid 8 BMW I,. P. 0. Box 2233 1 { P. O. Box 329 P O box 260 j ( Plelnview,Texas 79072 Conroe, loxes 77306 sunreY,Texas 79068 (8O6) 293.4226 (409)768'3354 (806) 946.4111 Carolyn Wohlscheld Undo Jaynes Greg smith g1 Pd n P. 0. Box 1266 P p, o, Box 970 S ve atar, Tx 79566 P. O, box 12% pdnkx M, Tx 76077 Sweatwatar, Tx 79668 1 (916) 235.8421 (816) 235.8A2i (214) 736.2416 Patrlda Da4(a i Donna P600 patAda Daub ) I HOW I' W UW 1 4 . Induced in Lubbock pppratsal DlaMat P, 0. Box 616 3608 Comeu 1716.26th Street paby Texes79643 Dallas, Texas 76205 y kt. (916)776.2733 l Lubbock, Tx 79411 k ~1 Teddy Kral (214} (60) 762.6000 659-0750 ; I i EmaN R• F1OAMOO 1 David 10rnbrough t I nduded In Lubbock APpralael Distrlot BELOOk P, O, Drawer 440 1716.20 Bttoat ' p. 0, Box 343 Vega, Tex" 79092 Lubbock, Tx 79411 287.2A42 lied Oak, Texas W 64 (so) (808) 782.5000 " t{ (214) 223.3583 Jed Carpi ( wJ Paula IOdt David lOmbtogh 1 pays 4-1 City of psnten Prk~Ovst 1 ~a t Y I ~ 2 1./ •yLwwl West ti1P/~LGII~ ~ P. O. Box 1042 i 4reendNe, Tx 75401 (214)455.1210 y Joyce BarroN 1 , I P O bo% 296 Whit%y, Texas 76692 (617)694.2281 F LInW& Duftm p, 0, Box 106 v W0#0 CRy, Tx 76498 f i (214) 496-2251 M" JoW I I Indudod In LOW* Appraisal NVOt l 1715 26th St. I i Lubboek, Tx 70411 (606)762.6000 E DAM lgmbm"h I t ~a }t 4 f t { ~ S 1 aw 44 fty of tmfftR Pf"OW ( I p School Districts s.z Dasota t.S.D. Arlington I.Sn rinedwalAM ( P. O. Box 220 P. O. Box 66 200 East Soft Line f^ Arlington, Tx 76004 Canadian, Texas 79014 Desoto, Texas 75116 t ( (017)400.5861 (006)323.6181 (214) 223.6400 I Elda Fitzgerald James Mo Carley Sue Spurgin ! 1990 tax accounts; 87,890 1990 tax accounts: 20,408 1990 tax accounts: 14.646 1.emm i.S.12. Andrews t.S.D. Lfl1t811@QLLLS.Q. 405 N. W, Third SL Hodday Count' Courthouse P. O. Box 797 Andrews, Texas 70714 Levelland, Texas 79338 Lamm, Texas 79331 j (916) 623.9111 Christy CleVenger (808) 872.7060 ; ! , Mary N. Green 1990 tax accounts: 20,368 Tom Anderson ! 1990 tax ateounta: 63,022 Cirdhstrt 1.3.D. 1990 tax amounts: 13,442 y Wlnhita Falls I.S.D. P. 0, Box 337 Miami I,9.D. P. O. Box 1431 Graham, Texas 76046 P. O. Box 476 i W!d to Falls Tx 76307 (817) 649.2392 NUN, Texas 79059 (817)761.8612 Pat Butler (006)888.6281 ± 1 Dabble Stribling Arthur H Dewitt 1980 tax aocoun1i: 19,792 1900 tax ecc'wnts: 42,122 IIM! VatnOn 1.6.D 1990 tax accounts: 13,000 5t HaclrieyQQLjntyWWj,,S& P. 0. Box 70 Cadar H111 I.S.D. ; C Hoddey county Courthouse ML Vernon, Tx 76457 P. 0, Box 408 E Levelland, Texas 79336 (214) 637.2358 Codar H81, Tx 76104 1( Christy Cbvengw ShHoy Johnson (214) 201.6126 t< l 1990 tax accounts; 3404 1990 tax accounts: 16,947 Brenda Russel! t. "$.Q, 1990 tax Accounts: 12,911 ] i Jefferson LS.D. AZW 102 W. Austin, Room 201 100 E. Weatl»dord Ennis I.S.D. Jefferson, Tx 76657 Fort Worth, Tx 76196 P. 0. Box i420 ! 1 r:,t (214) 688.3281 (917) 334.106i Ennis, Texas 76120 Mary Alke Biggs Juno Garrison (24) 676.7518 1990 lax aooounts; 26,605 1090 tax accounts',. 16,639 Nancy Morris Dsilne = 1990 ws aoawnsa: 12,590 e.LS..Q. t P. O. Box 717 Route 1, Box 39•2 ! t Mmas, Texas 79029 Justin, Texas 78247 118.0. j (806) 935.4193 (817) 840.3218 P. O. Box 79160 Joys Coariey Janie Johns Fort Worth, Tx 76179 1990 tar accounts; 23,64 1990 tax aomnts; 16,008 (017) 2320000 CaMmaD I.R.D. 13oMYl I.S.D. Judo McKlnnle { 1101 East Goode Street Sox 5086 1090 tax socountx: 12,087 Ouhmm, Texas 76763 Borger, Texas 78008 (214) 7832767 (806)274.2294 i Mery Kato lOrby W!llam "Dub, Hodge 1890 tax aoawnts: 21,255 1980 tax accounts: 14,757 City of Denton Pmpoaai Pare 40 r. 1 y. ~ t n r I 1 s . ~ Iowa P~~ L.S.• s n, a ford J s.D. ~R~1eil t.S.D. P. 0. Box 428 Box boea P. 0, Box 917 1 ; I Iowa Park, Tx 76387 Borger, Taxes 79003 CoPPdI, TeYAs 76019 E (617)692.5082 (806)857.3125 (214)471.1111 Allan Shewmake William "Dub" Hodge BA Barber J 1990 tax accounts: 12,020 1990 tax accounts: 10,764 I990 tax acCMrnN; 8,799 S~rs~rrnan I.S.D. Pksmana-911nnaii Pottabotb I.S.D. P. O. Box 2106 I ~ 709 W. 7th, P. O, Box 687~~a Spearman, Texas 79081 P. O. Box Y Sherman, l'exas 16091 (808)733.5139 S6nnan,Texas 70M (214)669.9616 Alice Paddy (806) 878.2921 John Ramsay t9A0 taX accounts: 11,673 George Robinson 1990 tax sowunts:8,1168 Q~nta i.9D, 1990 tax aocounts:10,688 BnwIA I.S.D. 316 Buckner Su btir}RN I.S D. P. O. Box 121 Atlanta, Texas 76551 P. O, sox 608 Montague, Texas 76261 (214) 768.7645 Burkbunatt, Tx 76364 (817) 894.2081 Janaile Clements (817) 669.3326 Wanda Russell 1990 tax aoownts: 11.6 13 Eloise Law 1990 tax aocountc 8,6v, 1I SgAahlgnd I.S. . 1890 tar aocaunts: 10,279 + { ! P, 0. Box 997 i Ir1AAn-Klldete_I S.D. Crew 1220 f ii Canyon, Texas 79015 P. O, Box 116o Ctarandorr, Taxis 79228 (808)665.7001 linden, Texas 76563 (808)874.2744 Cha Carol Autry 12141768.7646 w Sorelle 1990 tax acawnla: 11,049 Janetle Clemente 1990 taxaooounra: 8,384 KinndikA LSD. 19w tax accounts: 10,012 WhkAtACp LS.D. L.3 P. 0, Box 797 HAtafot'd LS,D, P. 0. box 7 Lamas, Texas 79331 P. O. Box 2298 Whh*faea, Texas 79379 a (806)872.8894 Hereford, Texas 79046 (608)207.1164 Tam Anderson (806) 364.0626 0. Royce Elam 1980 tax axalnu: 10,086 Fred Fox 1990 tart aocounu: 801 f 1990 tax acowntel 9,6" R 0. Box 780 w Y linos IA aAL P. O. Box 1141 ~l Elwft, Taxes 78360 P. O, Drawer F Arohsr Oky, 7x 70361 i 1 (817)495.3385 Waxahachle,TX 75185 (617)574.2172 I Rodney smith (214) 937.376 Edward Trigg III 1990 tax accounts; 10,876 Steam Morgan 1000 tax eoeounb: 8,168 1 AwAftr .S.[2. 1990 tax aooounts: 6,678 G) P. 0, Box 117 p. O. Box 239 Lw"star, Tx 76148 Sinword, Texas 79084 r (214) 227.39&1 (8%) 348.6w Shhley Oliver Marlyn Albert 1990 tax aooounta: 10,783 19A0 auc aocoums: 8,138 t City oinewAn Proposal t'at's e0 t 1 1 r~ i Snmer I.S.D. Dawson I.S.D. Wheeler I.S.D. 709 W. 7th, P. O, Box 667 P. 0. SOX 797 P. O. Box 1010 Speamnan, Texas 79081 Lamm, Tx 79331 Wheeler, Texas 79096 MOO) 733-5139 (606)872.8894 (806)826.5241 All" Paddy Tom Anderson Donna Welter 1890 tax accounts: 8,137 1990 tax accounts: 7,204 19W tax accounts: 8,711 RRdd De 1.51.0• Flays PBUI PeWitt LS.D. P, O, Box 3 County Courthouse Rm. 0107 P: 0, Bay 160 Red Oak, Texas 76164 Fiaydada, Texas 79267 Naples, Texas 76668 (214)617.2347 (806)983.6266 (214) 7W .7645 Sylvia SaNae Shells Faulkenberry Janatl Clements 1990 tax accounts: 7,023 1990 tax accounts: 6,923 1990 tax accounts: 8.606 Mineola I.S.O. Dalharl I.S.D. Haskell 1.8,0. P. 0. Sox 268 P. O, Box 692 P. 0. Box 467 Mineola, Texas 75773 Dalham, Texas 70022. Haskell, Texas 79521 (214) 669`3438 (806) 2498767 (817) 664.3805 1 Dorothy Culvw H. V. Stanley J. L. Grissom 1990 tax accounts: 7,730 1990 tax accounts; 6,837 1990 tax accounts: 6,461 Spring Crack I.B.D. Texline 1.9.0 . No=a1.9.0. If I Box 6086 P. 0. Box 396 P 0 box 247 Or 473 i ~ Borger, Texas 79006 TexNne, Texas 70087 Nooone, Texas 76266 (806)2742294 (606)3824322 (817) 926.3267 WINlam "Dub" Hodge H. V. &Vlay Frances Richardson 1990 tax aocoords: 7,686 1990 talc aw rots: 6,837 1980 w accounts: 6.095 ,ghantrnck i.B.D. McLean 1.8.0. Olney I.$112, 100 6 Illinois St P. O, Sox K P, O; Box 337 1 Shamrock, Texas 79079 Andean, Texas 70067 Graham, Texas 76046 L,.! (808) 268.3661 (006) 779.2301 (817) 649.2392 Roy Snyder ShkleyJohnson Pat Butler 1990 tax accounts: M173 1990 tax accounts: 8,762 1900 tax accounts: 6,526 4 Whi cliwiI&M 9nnker I.S.D. GbIlde f t.S.tl. t P. 0. Box 970 Upscomb Co. Courthouse Box 13, County Courthouse i '..r Panhandle, Texas 79068 Upsoomb, Texas 70066 Childress, Texas 79201 (806)637.3669 (806)862.2011 (817)937.8062 III Dianna Lavake May Gunn Nadine Parr 1990 tax secounte: 7,658 1990 tax aocourns: 6,726 1990 tax aocountr 6,464 . IUU&L$,12. Kamwk 1.9.0 Box 427 P, 0, Drawer 8 P. 0. Box 269 Labe, Texas 79064 Tube, Texas 79088 Kama* Texas 76861 j y (808)835.2633 (806)905`3015 (214)879`311% Jimmy Butter Rosa Lea Powell Cher) HoopM 1990 tax awourks: 7,404 10001ax aocouMs: 6,718 1990 tax accounts: 6,415 0,19y os uenwn rropoaa+ Ys~e e l ( i ~ 1. 3 r Pting1nQMOA.U- r^hnnnina L$~2, y Box S70 709 W. 7th, P. O. Box 687 Box A ! Spearman, Texas 78081 Channing, Texas 79018 Elkhart, Texas 76839 (806) 2353432 } ) (214)764.2273 (808)733.1139 Ky Shnod AiEce Ye N Donna Hobson 1990 tax accounts: 4.400 1990 tax atxAUnls: 3,878 ! 1990 tax accounts: 6,403 , sue, z Al1t~~G1d8l1 LS.~. L"oomb Co, Courthouse Route 2, Box 212h 204 & E, Third (rear) Dfmmftt, Taxes 79027 Lipscomb; Tax" 79068 /dba, Texas 76010 (808) 862.2911 (214}7884472 (808)647.6131 vy{ Jerry Helier Mary Gunn Jan Kerr 1990 tstr accounts: Ow 1990 tax accounts: 6,218 199t1 tax accounts. 4,357 1 a Blodexle LS.D. 1'-4 P. 0. Box 479 P O. Box 18 P. 0. Box 479 Crosbyton, Tx 79322 Bledsoe, Texas 79314 !p~~ Crosbyton, Tx 78322 (808) 626.4420 i 1 # (808) 675-7077 (808) 876.7077 Glenn "anbt Dade Does Dos x 1990 tax aecountV 3,817 1990 tax accounts; 5,054 1990 tax accounts: 4,310 , ti•~ FlRLL~~ 0AULrt tY.LS'p. p~luceW..°.R. P. 0. Box r 50 t P. 0. Box 426 P, O. Box 383 Owen City, Tx 75572 Paducah, Texas 79248 Ferric, Texas 76125 (8M) 4923345 (214)644'3888 (214)798.3412 i 7 Rue Young Joy Hill garci Wright 1990 tax accounts3,770 1 t. 1990 tax aeeounw: 4,077 1990ta%accwMS:4,80T I rake W~Adh I.S_D• P. O. Box 337 6800 Tekl hone Rued P. O, Box 8 Fort Worth, Tx 78135 Edgewood,Texas 76117 Graham,Texas x8048 ril{ (817)237.1ti05 (214)898.4332 {817}&19.2392 Pal Butler Ted G: l4erren Jaokyn Randall 1990 fax acowte M 4,086 1800 W aocounw 3,780 1090 tax aowunw: 4,654 I 1 c`LuAe LS.D, t Rt 6 BOX 400 Tax OMOO Drawer D 721 Rabatnon St. Claude, Texas 79099 MempMs, Texas 79245 Lubbock, Tx 79412 (me) 8(13.2282 (8%)220401 (608) 2694881 Ronald Patirno(' ? Jack Scott Jsanetw Heinrich ` 1 iggo tax atoounw: 3,760 1090 tax aocounts: 4,696 1890 tax accounts: 4,083 600 Champion Drive P, 0. Box 119 P. 0, Box 2289 Amarato, Tex u 79105 Morton, Taw 70346 Dk.kenl,Texas 79220 (606)268.5506 1 1806) e23.6216 180813794440 Rebecca MOO" t.agtb9bl r Em~ Janie Ballard 1900 tax accounw: 3,704 ' ~ 5990 tax accounts: 4,430 1m bax aoccunw' 4,061 , e ~,ttymswssonrrop°aa► j 1 doom* I - jW Yi@W 1.S,p, gam Nonko4~ LS.D• n nnnnAl4 LS.D. ' P, 0. Box 487 1026 City View 'i Courthouse i at Floor Rm 6 Wichita Fells Tx 76306 - Weltington,'rz 79096 O'Donnell. Texas 70351 E 1 (506)425.3242 (817)965.4031 (9oe)447.5172 June White Ann Wauer Alice Summers 1990 tax accounts: 2,824 1990 tax accounts: 2,463 - 1990 tax accounts: 3,613 _ LJ - rk~(~a n• ~ eilveM~e ($.d_ P. O, Box 729 P. O. Box 307 P. 0. Pox 238 Turxsy, Texas 78261 Sllverton, Texas 79267 HI991nb, Tx 78046 (808) 466.1411 (806) 823.2161 (806) 862.2171 Brands Smith Carlys Fleming Shlriay Pierce 1990 tax accounts: 2,419 5980 tax accounts: 3.466 1990 tax accounts: 2,766 Whilew P, 0. Box MG 1 ' I p. O, Sox 467 a County Courthouse Rm. 4107 Sherman; Texas 7609: Floydada Texas 79235 Ha&Wl,Texas 79521 (214) 868.9616 (806)963.5266 1817}884.3906 J. L. Grissom John Ramsey Shells Faulkenberry 1980 tax accounts: 2,395 t'" t990 tax accounts: 2.668 j 1990 tax accounts: 3,480 LQ)%=.jg.Q. I t,1 p. O. Box 479 Y P. O. Box 138 Koltun Route, Bolt 167 { CMobyton Tx 79322 IMS09, Texas 79011 Wheeler, Texas 79096 I (806) 826.6795 (905)67b•7077 (905) 376.2464 Darle Dose 1tlm 5aay Gay Purcell t 5990 tax accounts: 2.637 1990 tax eooauntb: 2,366 t 1990 tax accounts:3,349. rt ~ PalnsA[ (9.D; 4u P. O. Box 191 P. 0. Box 709 P, 0. Box 638 Taxhoma, Ok 73949 Mo Locd,Texas 76565 Palmer,7exas 76162 ,:=1 (808) 927.7322 (214)796.7181 (2t4}449.3481 L 1 Wanda Stacks Maxine Dawson Jonelle Claments 1 990 tax accounts: 2,638 1990 tax accounts: 2,273 1 ~ 1990 Wtaccounts! 3,329 pelt :39116Vt1@ ~•S_0• 11II P, O, Box 39 P, O, Box 307 I , . P, 0, Box 497 Anton; Texas 79313 Ili qj Haskell, Texas 78521 Be9evua, Texas 76228 1 (817)929-2104 (909)897.62:1 (817) 8&43805 Denies StapheoW J. L. Grissom Fro1ta Bartlett :990 tax accounts: 2,282 1990 talc aeawnts: 3,131 1990 tax accounts: 2,533 ~~hund 4satk I S.O. 4-tS& P, o, Pox 177 P, 0, Box 129 P, 0, Box 2209 Tom Sew, Taxes 75484 it Amarillo, Taxes 79105 Mobeetle, TOM 79061 i ; ( (214) 644101 808) 8452301 1 (806)379.2440 John Ramsay Aebeooe Moose Kathleen Cron IIN tare accounts: 2,467 9990 talc accounts: 2,26 PRO 60 1490 tax accounts! 3,032 utqof uenton k"Pow { Fruttyaie I.S.D. AlanreW ISM Prairie Valley I.S.D. P. O. Box 77 Box B !acute % Box 50 ' Frultvala, Texas 76127 Alanreed, Texas 79002 Nocons, Taxes 76265 , (214)898.1191 (806) 779-3163 (617)826.4426 Joyce Driskill My Bob Adams Sue Lemons a 1990 tax accounts: 2,214 1990 tax accounts: 1,958 100 tax accounts: 1,650 1 Groom I.S.D. RonasvlIle I.S.D, dI I.S.D. P. O. Box 970 P. 0, Box 7 P. 0. Box 466 Panhandle, Texas 78068 RopesW4, Tx 79356 Hartley, Texas 79044 (806)637.3569 (608)662.4031 (806)365.4515 Dianne Layake Jan KlreiNs Donna Sryen! #)1 1990 tax accounts: 2,192 1890 tax accounts: 1,930 1990 lax accounts: 1,630 . #y Knew I.S.D, Sudan I.S.D. WIrtdthorat 11,51.0 6 P. O. Drawer 8 P. O, Box 457 P. 0. Box 190 Tulla, Texas 79086 Sudan, Texas 79371 Wndthasl, Tx 78389 {866) 227•2669 (81e 423•6679 (806)995.41 18 Rose Lee Powell Paula Ford Glenda Schroeder 4 1090 tax oocounts: 2,164 1990 tax accounts: 1,883 1990 tax accounts: 1,496 New Deal I.S.D. Whhharral I.S.D. HOMO I-SA f 1715 28th St. Drawer H Drawer 1220 Lubbock, Tx 79411 Whitharrel, Tx 79380 Clarendon, Texas 79226 f 1•, (806)762.5000 (808)299.1184 (908)874.2744 David Kimbrough Louls McComlack Charles Boralle 1990 tart accounts: 2,160 1990 tax accounts: 1,766 1900 tax accounts: 1,454 Happy LS.D. AyInger ISM Fannindal LS.D." P. 0. Drawer 8 P. O. Box 1160 601 West Main Street ( Tulle, Texas 79088 Linden, Texas 76563 Ladonle, Tx 16448 (808) 895.4118 (214) 756.7646 (214) 3677261 Rose Lee Powell Jonelie Clements Sue Bumatt 1 1990 tax awountel 2,142 1890 tax aooountc 1,749 1980 tax accounts: 1,416 ~YgCLB.I?. Mow I.S.D. Patten Splings7.S.D. 1990 tax accounts: 2,124 P. O, Box 1001 P. 0. Box 2 mmmri Ism. Maud, Texas 76587 Ahon, Tx 79220 P. 0, Drawer 40 (214) 685.2218 (806)869.2229 Maypood, Texas 76084 May Dickens Aliens Hughes (214) 435.2681 1080 to account o: 1,723 1000 tax accounts; 1,344 Melenl a Barton Plocimmer I.S.D. t3oldbu~~ I.S.D. 1990 tax accounts; 2,030 P. O. Box 487 Roull 1 Haskell, Texas 79521 Bowie, Texas 76230 k (817)864.3805 (817)8723582 J. L, Grissom Sonya Weath ord 1090 tax accounts; 1,687 1900 tax accounts: 1,269 u city ofDantolkproposal pat's 64 I t h f ..111 Gaon LS.D, } ~ Avalon La.D. ~1><+r.rt+~rrd LS.D. P. O. Box 65 P. O. Box 11 KO P. 0. Box 465 Avalon, Texas 76623 Canadan,Texas 78014 Unden, Texas 75563 E i (808)32.681 ti (214)627.3261 (214)756.7645 Alloy wade James fricCarlay rt Janells Clements t 1990 tax accounts: 1.211 1990 tax accounts: 617 Na~arath Lr3.D. A~I_i~4.S.fl• Q' Indudad in Clty of Amarillo 204 S. F. Third (rear) 204 S. E. Third (real) Ulmmitt, Texas 79027 P, 0. Box 100 Hart, Texas 79043 (908)647.6131 Amarillo. Tax" 78186 (808)938.2143 (SM)a78.3000 Jerry Heller Jerry Hader 1990 to awountb:741 James P. Preston I890 1ax accounts: 1,167 P, 0. Box 286 P. 0. Box 166 Montague, Texas 76261 P, O Box 638 8yas, 78557.0286 Tx (617}6288101 (817)894.2811 Anahuac, Texas 77614 Rose Hoover (409)267.3577 Wanda Muse 990 tax accounts: 1. 126 1990 tax socounts:649 Jo Ann McClung, OTA 1 ,r n....a+~y l a D (kn ~ohne0n t S~Qllllty) P' P. 0. Box 187 too North Maln Street included In Stonewall County Marietta, Texas 76566 Ckburtte,TAXas 76091 P. O• Box N (214) 635-2241 oot, Togas p~ p_•.,~ (817) 295.0031 Atpenn 141 Beth Rawls Dori dilrnore (817} 989.283;1 1090 tax socounls: 849 1990 tax accounts: 389 Joyce Mo Nutt Walcott I,S.. s>'1 P, O. Box ?.299 These dlenbwere not atrk to tumfbh us Hereford, TQxtd 79046 wlth the number of accounts from their 806) 3840826 1990 tax rods Of 11161f eooounta are P, O. Box 1266 t , f ( Indudod In odwr clients, g0G**ft 'X 79566 Prod Fox (Alb)235.8421. t°) 1990 tax so=nts: 935 Anemnthy I.S.Q I Patrida Davie q 1 Ukk k"LLM 1 605 7th Street t.• P. O, Box 70 Abernathy, Tx 79311 Lakeview, Texas 79239 (808)288.2963 P, 0, Box 8 (908) 887.2871 Floyd Galloway Blue Ridge. Tx 76004 Imogene Molloy (214) 762.6707 1990 tax accounts: 926 Air l Kathy Mo COrmick Eat" Ala p, O. Drawer 449 Lipscomb Co, cotatllouse yam, Texas 79092 } Lipeoomb, Taxes 79068 (806) 2872442 1 (808) 882.2911 Jan carter Mary limn 1 1990 tax accounts: 840 Patio 66 City ommi0a Proporal r • 1 r>n~:-~ 1 r r E ~ ~'atellin9 LS.D. 90198 FIo1R91.,D, 21 Robertson St. p, 0. Box 1278 p. O, Box 1278 CiresnviNs, Tx 76401 Memphis, Texas 70246 Greenvi Ile. Tx. 76401 ! (806)269.2061 (214) 464.3510 (214) 4643610 td;ldrert Compton Jsck Scott Mildred Compton COMMUMI&I P. 0, Box 400 Indudsd in Parmer County Included In Panner County P. O. Box 68 ! P. O. Box 68 Nevada, Texas 75073 $ ff (214) 853-2141 8oYina,Tbxat 790Q9 Bovine Texas 78009 (808)238.1405 (8O8) 2381405 Evelyn Calhoun Ron Prooer } Ran Procter i ist FrnnAs h~ ~„In~ $ D_ Brotrle 1,5.D. P. O. Box 2233 j Co", Texas 77305 Indudod In LOW* Appralsal 011111M P. 0. Box 2 P (400}766.8872 p 0 box 10542 Robert Lee, Tx 78946 Lubbock. Tx %0408 (016) 463.2274 Oerolyn Wohlsohold (806)792.6000 Iy patsy Dunn David Klmbrouph L,1 ~`^wt11111aLn POlnt ~r p. 0. Box 2233 p, O. Box 68 Conroe, Texas 77306 09 768 8872 P. O, Sox 31 Bynum, Texas 78831 (4) r. Frlandswood. Tx 77646 (817) 823.4261 Carolyn Wohltcheld J (713)482.1190 Inane Heard Alta Carbone GOW MW ax, ~1 ranobildu&Z P. O, Box 360 P, o. Box 1278 Colton Center Tx 79021 pri~rla i.s.>y. 1 r Included 91 Patina County ore.n vi}w, Tx 76401. (606) 879.2160 P, 0. Box 88 (214) 464.21510 Gwen Morfnp 9ovina,Texas 70009 n Mildred Compton { p.at[~haunh9raSQltl~l (9%)233•+4os na1lna I.B.D.^9nnildet9d! ._S D Ron Prootw P. O, Box 417 P, O. Box AO W Hole, TB%AS 77685 Covina, Texas 76009 (409) 20.2218 1201 LlndseY (214) 382.2394 tell "we r3yr00vipo, Tx 76240 j Judy Stanton (017)066.4382 I Joyce Uno ,i ws j Pam 6A , ~ city of Dentoa °ropoog 1 ' y i i Glen Aose I,S.D. 12h9 hS,D• Muienhoe 1.3,EZ, Included in Somervell Ccunty Route 2 104 East Avenue C P. O. Box 747 Rotan, Texas 79546 Muleshoe, Tx 79347 Glen Ross, Tx 76043 (9;5) 7762733 (808) 272.6501 (617) 897-4094 Teddy Kral Cad S. Gilbreath Sandra Montgomery ldaloS.D. Panhandle LS.D. vine-Co 11191. 50, Ind uded in Lubbock Appraisal District P 0 box 970 3072 Mustang Drive 1715 26th St, Panhandle, Texas 79068 Grapevine, Tx 76061 Lubbock, Tx 79411 (806) 63743569 i (817)481.1242 (806)762-MM Dianne Lavake ,y Gloats Smith Davfd 10mbmugh ..4 QenehWe I.S.D. Greonvilla LS.Q, L-azIbuddle I.S.D. eax66 P. O, Box 1278 Included in Parmer County Penelope, Tx 76678 GrlrwVb. Tx 76401 P. 0. Box 56 (817) 633.2216 (214)454.3510 Bovine, Texas 79009 Glods. Wahon Mildred Compton (eosy 238.1405 Ron Prootsr PKMan I.S.D. Hale Center I.S.D. 826 S. Main, 3uha 100 R O, Box 329 LgralDa~I.S.D. Perryton, Texas 79070 r.1 Piainview, Texas 79072 P. O. Box 487 (806) 435-9823 j (808) 293.4226 Lorralne, Texas 79532 Tarry Symons Linda Jaynes (916) 7-47-2235 Glenn SaMore Petersburg I.S.D. 1 Highland I.S.D. P. O, cox 160 1 Ro(ft 1 Lubboa LAM . PatarsbM, Tx 79260 is Roscoe, Texas 79546 Included In Lubbock Appraisal DlaMot (806) 8873586 (916) 236-8421 1716. 26th Street Larry Lyds I Pablo Davis' Lubbock, Tx 79411 ,.a (606) 762.6000 PJp~VIeIA! (.S.D. H1ohknd Patk.l.9 . David Klmbrough P, 0. Box 329 3808 Comel Plainview, Texas 79073 Dallas, Texas 76205 MSMirtt Cairn 1.3.Q, (808) 2934228 (214) 569-0750 Box 105 Linda Jaynes Smxt R. Richardson Mount Cekn, Tx 76673 (617) 993.2611 tit Joyce Dunlap f ',a city OfDonton Proposal Pale 67 E i ij Princeton I.S.D. J n~i _S.D. Sulphur Stuff I.S.D. 397 } Pr nce P, 0. ton, Boxxas 76077 Rotas North Klnlay Mt. VoP. 0. Box 70 moA, Tx 76457 iy (214)736.2462 (916)735.2301 (214)637.2366 Helen Lawson Betty Wrtfong Shirley Johnson (']ulniah LS.D. Revsa Cltv 1.S.D• ~unrav LS.D. P. 0. Box 1042 P. 0. Box 479 P. 0.Oravwr L Ixt Greenville, Tx 76401 Royse City, Tx. 75M Sunray, Texas 79098 (214)466.1210 (214)635.2413 (806)948.4344 Joyce Barrow Debbie Summers Santly ft* nhlllo I.S.D RWGDtwRtK I.S.D. Rebart LAa I.S.D. P. 0. Box 2 P. O. Box 70 P. 0. Box 1268 # Robert Lee, Tx 76945 ML Vernon, Tx 75467 Sweehvater, Tx 79666 (915) 463.2274 (214) 63743% (916) 235.8421 t Patsy Dunn ShWoy Johnson Patricia Davis y gGby I.S.D• anoliotwatar I.S.D. Three-way I.S.D. i P. 0. Sox 618 Indeded in Lubbock 4pmisal District 104 East Awaub 4 J Roby, Texas 79543 1716 26th SL Muleshoe, Tx 79347 w (916) 776.2733 Lubbock, Tx 79411 (80B) 272.5501 i, Teddy Kral (806) 782.6000 Cad 9.OBbmath DaVld Kimbmugh r~ooaayak LS.D. Tohtba6 I.S.D. InduCad in Lubbock Approlsal District SP&Odomim P. 0, Box 976 t 1715 26th SL P. O. Box 2233 Tombe9, Texas 77376 Lubbock, Tx 79411 Conroe, Texas 77306 (713)3618243 (806) 762.6000 (400) 766.3354 Brlan Ludwig David lombrough Oardyn Wohlachold YiI.S.0 P. 0. Drawer 449 4a P. 0. Box 1256 P. 0, Box 90468 Vasa, Texa4 79002 Sweetwater, Ti 79566 HouabA, Texas 77290 (606) 267.2442 (916) 235.6421 (713) 668,1200 Jan Garter Patricia Davla Katherine A bumbuN i r ( r Pe C1tyofDentonhopoeal ru d~ i 4 i P. 0. Box 467 j S1 Haskell, Texas 79521 t ,e (817) 864.3BO5 Qdssom ~snax~ - P, 0. Box 692 2 Whlbwy Texas 76882 (617)694.2409 Darkrx+ Pelham 1 , ~r p, 0. om wl 448 Vop, Texas 74092 a tx {BOB) 287.2442 Jon OaAer i 1` t r rs~ x i~ ti U 1 l iFwi f+1 - ' kd pop w city Of Dontnn pxopoool i X P. #a ccvP:,:. S Counties 6.~ Donley County El Andrews County Cochran County 405 N, W. Third St Courthouse Room 101 Drawer 1220 Andrews, Texas 78714 Morton, Tx 79346 Clarendon, Texas 78226 , Mary N. Green Betty Akin Charles Sorelie i r^ (815) 623.9111 (806) 266.6171 (806) 8744744 Armstrong County Collingswollh County Ellis County Drawer D Courthouv. I at Floor Rm 7 Box 188 Claude, Texas 79019 Wellington, Tx 79005 Waxahachle, Tx76165 Bettye Meador Ronald Pattarwn Rose Mary Throne (806}2264481 (806)447.5606 (214)637.2710 I Bailey County Cottle County Fisher County 104 Eest Avenue C P. 0. Box 469 P 0. Box 516 f+~ L,.>R Muleshoe, Tx 79347 Paducah, Texas 78248 Roby, Taxes 79543 I l oso S. 00math Rue Young Teddy Kral (806)272.5501 (808) 4923346 (916) 7764733 Brlsc o County Crosby County Floyd County ' R O, Box 728 P. 0. Box 479 County Counhouse Rm. 007 S4hrorton, Texas 79257 Crosbyton, Tx 7832P Floyd" Texas 79235 r~ ! IE- Canya Flaming Darla Dose Sher faulkenberry f (808)823.2161 (808)676.7077 (806) 983.5268 Dellam County Frehklln County Carson County P. 0. Box 399 P. 0. Box 1271 Po Box 70 Panhandle, Taxes 79088 Ualhart, Texas 79022 Mt Vartan, Tx 76467 Roslyn Watson Pat Radford Shkloy 4ohnsan 1. (808)637.3412 (808)249.2601 (214)637.2366 Cass County Dawson County Hall County P. 0. Box 820 P. O. Box 1266 Hall County Courthouse ( f; r. l.kxien, Texas 78553 l.ameaa, Texas 79331 Memphis, Texas 79246 j r a4ble Derrick Diane Hogg Sherri Smith 1 (914) 75&6701 (808) 872.7181 1808) 259.2126 Csstro County Dent Singh County Haneford County 204 S. E. 7hkd (roar) P, 0. Box 2298 Box 1067 bJ Di ninth, Texas 79027 Herolord, Texas 79045 SIm man, Taxes 79081 Jerry Haller Prod Fox Helen Dry (t108)647.6131 (808) 384 ,0824 (806) 6594371 Childress County Dk*gna County Hartley COUrtty l'l Box 13, County Courthouse P. 0. Box 119 P O. Box 406 j Chik#e s. Texas 78201 Dk4cerls, Texas 76229 Hartley, Taxes 79044 Nod" Part Jerrie 80ard Donna lkyant (817)937.6062 {808)6235216 (808)3864616 t S Pop City of Denton Proposal 60 A b, ' E W Haskell County Nolan County 3omervell County ! P. O. Box 467 P. 0. Box 1266 P. 0. Box 747 Haskell, Texas 79521 Sweetwater, Tx 7955x; Glen Rose, Tx 76043 J, L. Gdssomn Potdda Dade Sandra Montgomery (817)864.3806 (915)236.8421 (817)697.4094 = i ,i Hemphill County Ochlltree County Stonewall County rx Box 959 826 S. Nwn, Suite 100 P, 0. Drawer N Canadian, Texas 79014 Punyton, Taxes 79070 Aspermont, Tx 79502 Gladane Woodside Tarry Symons Joyce Mo Nutt a (806) 323-6681 (808) 436.9623 (817)889.2893 Hockley County Oldham County SWlsher County ( Hoddey County courthouse P. 0. Box 211 Courtly Courthouse { Lo Wiand, Tx 79336 Vega, Taxes 79092 Tulle, Taxes 78088 ; Carolyn alufz ShIday Whhehaad Christy Clevenger (808) 894-4938 (806) 267.2280 (808) 996.3513 Wlchma County ~ ~ ~ •i Hutchinson County Pemwr County P. 0. Box 1471 E I 9 Box 989 P. 0, Sox 68 Stinmett, Texas 79083 Bovine, Tetras 79008 Wohha Falls, Tx 76307 Mary L. Henderson Ron Procter Miles Graham (808)878.2491 (806)238.1405 (817)788 8206 Young County If Lipscomb County Potter County , ` Llptcomb Co. Courthouse P. 0, Box 2289 P 0 Box 337 Graham Tx 76046 Lipscomb, TX 79068 Amarillo, Texas 79105 Mary Gunn Rebaeoa McGee Pet Bulbs i f (808)378.2440 (817)649.2392 1806}862.2911 LJ I Lubbock County Ranalli county r t 1716.20 Street P O. Box 997 Lubbod(, Tx 79411 Canyon, Taxes 79016 David Itlmbrough Card Autry 1~J (60G}782.6000 (806)866.7001 ~J Mhohell County Aobetts County sox 951 P. 0, Box 8 Cpbra(b City Tx 79512 Miaml, Texas 79069 j ( Clarence C. Burt cwd 11Ningsley (916) 728.3482 (006) 868.3811 f Moore county Sherman county t <3ox818 P. 0. Box 239 Dumee, Taxes 79029 Stratford, Taxes 79084 Jane Hendrix Marillyn Albert (806) 9 ie•2008 (806)398.6568 Pa1M 61 J City of Denton Proposal r 1 wtxs7 t t EQUAL EMPLOYMENT The Firm pledges and commits to a policy of employment, training and promotion, without regard to race, creed, religion, sex, or national origin, E; The Firm encourages and supports minority business enterpriso, Such can be evidenced by our association with various sub-contractors, i The attorneys, including partners, in the Firm are comprised of fourteen (14%) percent women and five (5%) black male. Of the partners, women comprise eight (8%) percent, j h i City o! Wnioe PropaW Pero #a i f i f i 7.1 AttorneyFees The proposed percentage to be paid to this firm as compensation for all services set forth herein is fifteen (15%) percent of the total amount of delinquent taxes, penalties and interest as authorized by Section 33.07 or Section 33.48 of the Texas Property Tax Code which are actually collected and paid to the Taxing Authority from delinquent accounts which are referred to this firm. The fifteen (16%) percent of the total amount of delinquent truces, penalties and interest will be charged to the delinquent taxpayer as a penalty or as attorney fees to defray costs of collection } I pursuant to the Code, thus resulting in a one hundred (100%) percent recovery of delinquent taxes, penalty and interest to the Taring Authority, ► Compensation for the other collection services will be based on the attorney fees ; t.~ allowable by City Ordinance or Contract. In the event, no attorney fees have been provided for, the Firm will be compensated by ten (10%) percent of the total w collected. l ` ~1 a . 1 I, eltiatooft ~►rropoew Pace 03 1 ''SSSSSSyyyyyylll`lll` 1 1 g J yr S.1 1 ~ ' Other Collection Services 3 1 1 PBF presently stands ready and able to perform, in terms of experience and ' i logistics, for the City other collection services of, paving assessments, nu±fance a abatement liens, mowing liens and such other City services of ambulances fees, etc. The Firm presently provides this service to our clients upon a requested basis, Paving assessments, nuisance abatement and mowing liens are treated by law as inferior tag liens and can be readily encompassed in a lawsuit for delinquent taxes or subject of its own independent lawsuit. l d Additional software programs, if needed, can be created by modifying existing Firm programs. j ~t City otDaaton Proposal Pap Al i t• A Prt v~osal to Collect Delinquent Ad Valorem Taxes 5 for the CITY OF DENTON i, WNB&W Submitted by Heard, Goggan, Blair & Williams f Attorneys at Law 326.0 Bast McKinney 2323 Bryan Street, Suite 172o Denton, Texas 76201 Dallas, Texan 75201 and Curtis M. Loveless Mike Gregory Attorney at Law Attorney at Law 219 North Elm 303N. Carroll Blvd, Ste. 200 Denton, Texas 76201 Denton, Texas 76201 May, 1991 - , 1 3fLA=:t V (i HEARD, GOGGAN, BLAIR 6 WILLIAMS ATTORNEYS AT LAW OLIVCR S. HEARD, SR. ALLIANZ FINANCIAL CENTRE (1915,19771 W8A1AM E. Xlh'0 OLIVER S. HCARO,JR, SUITE 1720 OEMETRISA. SAMPSON THOMAS S. OOOGAN, III 2323 BRYAN ST. CLIFTON F.OOVOLASS, III STEPHEN S. BLAIR DALLAS, TEXAS 76201 CHRfSTOPHERL. PPROPPE 1 I JIM BLAIR PATRICK C. BERNAL 12141880'0089 ~ Lf, gIIE H. WILlIAMS, JR. REBECCA 1, BVSTAMANTE f BENNETTJ. ROBERTS. JR. FAX 12141 754-7167 MICHACLW. OEEOS HAROLD O. PUTMAN,JR, CELESTCSCALISE LLOYD f LVPEXAMARNIPA (L0 RfCHARDA.STRIEHER ALBEgT W. HARTMAN, III May 6, 1991 KARL E. HAYS CLAYTON C. MAYFIELO SARAA. HERRMANN $q2 STEPHEN r.MtM JOYCE A, A"LN CFCOUNSEL li+ € ON DOER RICHARD R. ORSINOER SYONA H. G 0O 0 BO 1 pON OLIVE NO C. CANALES 5 ~YY Mr, Bohn McGrane Executive Director of Finance ' City of Denton 215 E. McKinney i s Denton, Texas 76201 i ~t Dear Mr. McGrane: We are pleased to submit our proposal to continue delinquent tax collection services i for the City of Denton. Our current representation of the City, together with our continued representation of numerous other taxing units in the North Texas area, uniquely positions us to ensure a smooth continuation of maximized delinquent tax collections for the City of I Denton, i Once again, our proposal is jointly submitted by the law firms of Heard, Goggan, Blair & Williams (HGB&W) and the Denton law offices of Curtis Loveless and Mike .d Gregory, HGB&W and its affiliated Denton law firms have had a strong presence in Denton since we were hired by the City in 1986 to collect delinquent property taxes, j HOB&W has maintained an office in Denton, hired Denton residents and utilized Denton vendors and suppliers for the past four and a half years. We feet our proposal offers the City of Denton the expertise of HGB&W, the most successful delinquent tax collection firm in Texas, and two local firths that serve as liaisons to the Denton community and bring a unique local perspective to our collection efforts by assisting HGB&W In customizing our program to local interests. I' 1 Although we believe our collection performance has been outstanding for the past h! four and a half years, your request for proposal (RFP) provides us the opportunity to ' provide you with detailed Information which might otherwise go unnoticed, We believe e review of our collection performance, approach and recent enhancements along with our strung local ties and involvement to the Denton community will provide strong justification to continue our representation. ( ~u SANANTONItl TOWER LIFL BUILOI NO HOUSTON FORT WORTH BRDS ROC CHI TENTH FLOOR AUSTIN OILA0A6 6BY.,8UITL1414 .181TERIO Ce BAN ANTONIO, TLXA9 a206 NOU6TONr iCXA417002 AUb11N, TEXAS 78)01 PORT WORTH, TENA576102 BROWH$y1LLE, T!', a9 166 20 16121226.6761 171516666191 0541 476-2127 (eb1677-4869 TAX06121248~6410 FAX(7151668-0906 FAX15121476.6180 PAXl6171677.0601 16121844.2861 FAX 18121 544-3319 - I 1 f ! ? Collection Performance Heard, Goggan, Blair & Williams (HGB&W) has collected $3,623,323 in delinquent taxes, penalties and interest for the City of Denton for the period July, 1986, through March, 1991. The chart included at the end of this letter graphically demonstrates the increase in revenue that the City bas consistently realized. Collection performance is the single most important issue to consider when selecting } a delinquent tax attorney, We are proud of the fact that during our fipuringtthetpastfeur the City of Denton, the City's delinquent tax revenue increased 122%. years, this increase over prior performance has been sustained between 122% and 194%. Our performance for the City is tested, proven aad predictable. We believe this is an excellent record of performance, particularly in light of the economic downturn which 's. These draatic Increases in collections have hit North Texas in the late ven thou 1980h the new delinquent tax turned elver to otu firm each Judy consistently occurred, e g , has increased only 11.9% since July, 1986. Collection activities that have been performed by HGB&W on behalf of the City of Denton are described in detail throughout the Proposal and are highlighted below; 12,500 letters Demand Letters Mailing Activity f' Lawsuit Activity 735 Cases Filings ` Delinquent Tax Amount $501 1,334,187 Cases/68°!o 1 I Cases Resolved Bankruptcy Activity 105 Cases/282 Accounts Pending Cases I L1 Amount in Bankruptcy $252,1150 ifs Collection A eh and lEnhaneements l Ea Our firm's experience and expertise in collecting delinquent taxes and the collection our l clients Is denribed on results which we have achieved for Detonthe and other Section 1, The project team that supports City of Denton, and the role of our affiliated attorneys, Curtis Loveless and Mike Gregory, is described in Section 11, deed describes j~ Section ill of the al proposal andubusiness i research, skip rtracing, traditional computer science, personal Also described are the ' trial advocacy, bankruptcy and federal agency collection efforts, ancillary legal services and other collection activities that we provide the City. Our data processing capabilities are described in Section IV and are believed to be unparalleled in °t the field of delinquent property tax collection. made severa t Since we began out furthernimprovef the quality of 8re~presenitation sto our clients ~ enhancements designed These Improvements include an aggressive collection approach and the establishment of a bankruptcy and federal receivership unit in each of our major offices. i j , GiS:tiFd±:'.a f. The amount of delinquent taxes owed to the City is bankruptcy cuses has grown dramatically in the past several years to approximately $250,000. We have perfected the a collection of taxes through the U.S. Bankruptcy Courts by contesting reorganization plans, protesting delays of plans, lifting the stays on single asset bankruptcies, etc. In addition, during this period there has been a proliferation of property being transferred to the FDIC or the Resolution Trust Corporation (RTC) as a result of the collapse of the banking and I " savings and loan industries. Our firm has led the way in both areas of the law on behalf w of taxing units, Over the past two years, we have developed additional capabilities regarding federal receiverships thereby maximizing collections. Our abilities in this area are recognized as "leading edge" and have resulted in our conducting a series of seminars for s property tax professionals, including the Annual Property Tax Institute Conference held in Austin and the Texas Association of Assessing Officers Annual Conference. 5 # Impact on the Denton Community 1i In addition to the substantial increase in tax revenue that the City has recognized, the presence of HGB&W in Denton has had a very positive impact in the community f during the past four and a half years, Our employees are Denton residents. Our firm has ` been a member of the Denton Chamber of Commerce since 1987 and supports local charities including the United Fund, Denton Jaycees, Denton Special Olympics and the D.A,R.E, program. ! . s ~'s HGB&W has maintained an office in Denton since 1986 that supports local t, businesses by utilizing Denton vendors and suppliers, It is estimated that almost $300,000 has been spent in the Denton community by our firm In support of this contrac. over this f 3 period. This includes payments for such things as salaries, rent, office supplies and services, F' research books and subscriptions, equipment purchases, leasing and maintenance contracts, f telephones, utilities and contributions to charitable organizations, The full economic benefit that the Denton community has realized because HGB&W has maintained a Denton office that uses local vendors can be estimated at much more r f than the $300,0(X) HGB&W has spent during the past few years, "Regional Multipliers" published b the Department of Commerce uses a multiplier factor of 2,15 for service type idustries such as ours in the North Texas Region, This factor estimates the number of t times a dollar spent in the community "turns over" through support of other local businesses by providing jobs and services. Utilizing this multiplier factor of 2.15, it can now be estimated that HGB&W has had a positive financial impact in the Denton community of $645,000. HGB&W has joined with two local firms to provide the best possible collection 1 services to the City of Denton. Curtis Loveless and Mike Gregory have practiced law in Y Denton since 1969 and 1974, respectively, and both maintain their own law office in } Denton. They assist HGB&W in the monitoring and implementation of this program by 3 serving as liaison with the local bar, press, judicial and other courthouse officials, Both are active members of the community, participating In such organizations as state and local bar 1 associations, Denton Chamber of Commerce, Big Brothers/Big Sisters of Denton County, + YMCA, Bay Scouts of America and local churches. t i { r ► Conclusion $ Our collective efforts and our local presence have had a very positive impact on the City's financial position~n~'We are stand ready tocaolmgete forf the City'sacallectiort busines ' with the City of Dent based on our record. We very much appreciate the opportunity to submit this proposal and hope that we have the opportunity to continue to represent the City of Denton in delinquent talc ' i collection matters in the future, We look forward to discussing this proposal with you and addressing any questions you may have. In accordance with the instructions you provided, our proposal references by number the City of Denton Criteria for Selecting Firm. Kindest regards, • STEPHEN S,' BLAIR l+l ~ , S ~ l t y 4 l 1 t f E k I C.ti3}Yx~:y, I i 1 City of Denton Comparison of Delinquent Tax Collections (Base Tax Plus Penalty and Interest) Thousands s - $8609746 i' $900 (294%) $826,370 i ' is . $747,096 (282%) $800 (26696) ' $660,339 $700 K (222%) ? . F $600- $600- $400- } $292p788 (100%) $300- $200- $100- r $0. July 86- July 88- July 87- July 88- July 89- I June 86 June 87 June 88 June 89 June 90 p Collections Prior to Contract. with Heard, Goggan, Blair R Williams r ® Actual Colleotlona During Contract with Heard, Goggen, Blair & Wllllams a fa MONK- t _ Y i i s TABLE OF CONTENTS ; 1 Page s Highlights of the Proposal . . . . . . . . . . . . . i I. Experience of the Firm (RFP: Selection Criteria 1, 2, 3) Introduction of the Firms . , , , , 1 t I_=r Proven Performance Client References , . . 2 II. Project Team and Offices (RFP: Selection Criteria 3, 5) , , . 9 , , . , , , 9 ~ Biographical Information . . . Denton Office , . , . 13 { North Texas Regional Office 14 Pictures of the Denton Collection Team . , , . 15 111. Scope of Work (RFP: Selection Criteria 3) , ^ . 20 I Written Notification , , , . , . , , 22 Taxpayer Assistance . , , 23 Ownership/Lienholder/Address Research , , 23 Telephone Contact and Collections . . . . . . 24 Litigation Strategies and Tax Warrants 25 Bankruptcy . , , , . , 29 Federal Agency Collections . , 31 Ancillary Legal Services , , , , 33 ' 1. Paving Assessments, Substandard Housing Demolition Liens and Weed Liens , , . , , , . , . 33 Management Information and Reporting , , . , . , . 33 ' IV, Denton's Customized Tax Collection Program , , . 35 1 V, Data Processing (RFP:Selection Criteria 3) 40 1 ! VI. Equal Employment Opportunity and Affirmative Action , , , 43 VU Suggested Performance Criteria, Financial Stability and Performance Commitment (RFP: Selection Criteria 4) . , 45 VIII, Division of Responsibilities . . . . . . . . . . . 48 IX. Summary of Attorneys' Fees and Proposed Contract (RFP; Selection Criteria 6) . , 51 X. Appendices 52 Appendix A; Community Involvement , . , 53 Appendix B; List of Clients . , , , , , , . 55 Appendix C: Sample Mailing Information 77 Appendix D: Media Coverage . . . . . . . . . . . . . . 82 Appendix E: Statistical Reports . , , , , 87 Appendix F: Proposed Contract ' , 3 t~ 3 I 1, 5 F•Y•'A,K'++ , 1, •Y i j µ I i 111G11LIGHSS OF THE PROPOSAL. & Williams (HGB&W) is a statewide law firm that since have F i has apraat cedan, Blair principally in the field of delinquent property tax collection. We have linquept 198b. 1 collected de .tayes,successfully; for the City of Denton since 1uly, annually collect i I-~ is the most successful tax collection firm h year in Texas. We Eac 000 in delinquent taxes on a statewide basis. essel rosecute we mail HGB&W more j' i $155,000, demand letters and file and egg y P 04 approximately l,5(10,1H10 , than 35,000 lawsuits, HGB&W has collected $3,623,323 for the City of Denton. We believe that the City • ~ ~ ed excellent delinquent tax collection representation subsequent of Denton has enjoy I to engaging HGB&W in 1986. c ersons, including rased of over two hundred fifty (25~) P HGB&W is currently comp ' uter programmers, manages, finance 4 i34 attorneys, system designers, analysts, comp ublic relations specialists, paralegals, collectors, researchers, clerks and specialists, p , f secretaries, a t HGB&W offices are strategically Ic)cated in fourteen (14) cities throughout Texas, gional Office located iti Dallas and our Denton office 4 including our North Texas Re at 326-0 Bast McKinney Street. 220 taxing units all across han two Texas, many theY taxing gi ins hundred 1 iGB&W rep n both Dallastand Tarrant Counties~astwill as Fort Worth, Carrollton;.. i th T g in North Texas including the cCit aul of Dallas, e of Sherman and Gainesville, Beaus r m spec fically to meet thef needs ; computer resources to tailor our collection Out t of the City of Denton. assist in the i i The two Denton lawfirms of Curtis M. Loveless and%Mike, Greg ry ith monitoring and implementation of this program. 1'beso firms serve our firm o to ai cone as alndtassiwing l local officials, and aot as consultants advising our ► in litigation matters. comprises an innovative mix r1Gg&W's collection program as detailed in Section 1Tf, post Judgment of diverse, disciplines including cd Pulraditional trialp advocacy,ctio ,post property ownership and location research' federal agency collection efforts and seizure enforcement, bankruptcy represantation , E lit activity. HGB&W's data prnressing capabilities are described 1 ro )erty tax collectio nlieOur ' to be "second to none" in the field of d 1d a uuent ment production and bankruptcy i management reporting, case tracking an tracking systems all demonstrate the sophistication of our computer applications in i the field of delinquent tax collections. i S L T v r i {r to represent u community effectively, we must be involved in the .1 We believe that community, Examples of our firm's community involvement throughout the state, included in Appendix A, describe our participation in Chambet• of Commerce i activities, our adopt-a-school program, contributions to United Way, and other community groups, etc. In Denton, HGB&W supports the Chamber of Commerce, " United Fund, 'D6hton Jaycees and Denton Special Olympics. An Austin office is maintained by HGB&W to keep abreast of the latest legisla. tive matters, Attorney General opinions, and interpretations of the State Property ; [..f 'pax Board and the decisions of the Supreme Court of Texas, f k 1 s , I , { `1 , r ii r.~r l t { i t 1. EXPERIENCE OF THE FIRM `t (RFP, Selection Criteria 1, 2, 3) ? INTRODUCTION OF THE FIRMS heard, Goggan, Blair & Williams Heard, Goggan, Blair & Williams has been engaged principally in the collection of t delinquent ad valorem taxes since January, 1980, and is the most successful tax collection ; . firm in Texas, We have more attorneys, a larger professional staff, and have collected more delinquent taxes, by far, than any other firm in the state. The firm is currently comprised of over 250 persons, including attorneys, system i designers, analysts, computer programmers, managers, finance specialists, paralegals, It collectors, clerks and secretaries. Our office locations include; i t:> j • Angleton 4 Dallas • Laredo • Richmond Denton Beaumont Fort Worth • San Antonio • Brownsville Greenville 'Sherman Conroe Houston . }ari We collect $155,000,000 in delinquent taxes an an annual, tatewide basis. ,'Every year we mail approximately 1,500,000 demand letters and file and aggressively prosecute more than 35,000 lawsuits 9 HGB&W represents over 220 taxing units throughout Texas, Our clients are responsible for the collection of 12,081,137 current tax accounts annually.; We represent k the largest taxing units in the State that utilize private attorneys fob delinquent collections, A list of clients is included in Appendix B, i, Curtis M. Loveless and Mike Gtegosy Our associated attorneys will continue to be Curtis M, Loveless andUke Gregory, They will continue to monitor the project and act as a raison with local;'officials. Berth attorneys will continue to be in a'position to advise HGB&W regafding local concerns, As local attorneys with established practices in Denton, both lawyers have effective working relations with judges, clerks, deputy sheriffs and cUnstables in Denton County, who are necessarily involved in the collection process, These attorneys bripg an increased level of j local legal experience which aids HGB&W in enhancing its delinquent tax collection program for the City. They also assist iu litigation matters. In addition, Messrs. Loveless and Gregory act as ombudsmen for taxpayers, when necessary. PROVEN PERFORMANCE HGB&W has achieved unparalleled success in the field of delinquent tax collections, ' Delinquent property tax revenues consistently increase dramatically after HG6&W has w; been engaged, This section presents HGB&W's collection performance on behalf (if clients { as compared with the year prior to our representation. In summary, the following initial I increases are reflected, ~1i l 1 I i a 122% increase for the City of Denton • a 1139o' increase for the City of Carrollton a 33% increase for Dallas County ' • a 135% increase for Tarrant county a 159% increase for the City of Dallas and Dallas 1SD a 315% increase for the City of Seagoville We believe our collection performance for the City of Denton, the North Texas ; clients listed above and the hundreds of other clients we represent, demonstrates i.i HGB&W's superior ability and service. The following charts graphically reflect the increase in collections which HGB&W has been able to achieve and sustnin for these clients over i the past many years. Please note that even during the difficult economic times that North Texas has experienced, our collections have not fallen off. I CLIENT REFERENCES i I HGB&W collects delinquent taxes for over 220 taxing jurisdictions throughout the a` State, We have collected hundreds of millions of dollars, and we handle in excess of 1,000,000 delinquent tax accounts. Our mix of clients goes from the very large to the very i small, 'ne amount of delinquent collections has been consistently increased for all clients, regardless of size, We are pleased to submit to the City of Denton the names, addresses and phone numbers of our clients. This list of HGB&W clients can be found in Appendix t31 s !t , f , a 2 ; y f ft,YIBVP~ r» e ~i t i City of Denton Comparison of Delinquent Tax Collections { (Base Tax Plus Penalty and Interest t Thousands $860,746 ' (294%) $826,370 t $900 (282%) s $747,096 3 , $800 (266%) st $660,339 $700 (222%) ; $600 j , $500- $400 $292,788 (10096) t$300 $200 a k $100 $0 July BS- July 88- July 87- Junr889 JJune 90 I June 88 June 87 June 88 1 { Colleotlone prior to Contreal lraut Heard, d, a daQa ~t3an &B elrll& Williams Actual Collections During Con ` mom ) 1 City of Carrollton Comparison of Delinquent Tax Collection Millions ,Ji $10339,817 } $1.4 488% a ~ i i } $1.2 a~ I i E ...E $1 $866,419 318% la $0.8- If $683,547 21396 $0.6 1 IJ $274,440 100% $0.2 r $0 Mar. 1988 - Mar. 1987 - Mar. 1988 - Mar. 1989 Feb. 1987 Feb. 1988 Feb. 1989 Feb. 1990 t ` I Delinquent Tax Colleotlons Prior to Contraot with HOBW l~ _ Delinquent Tex Colieotlon slnoe HQBW was hlred } bJ 1 E Heard, Goggan, Blair & Williams Dallas County Comparison of Delinquent Tax Collections ~i Millions $1 6,051,763 $15 (215%) $12,972,883 I 1 (198%) $12,737, 06 r t {196%} I $11,403,265 ,s (174%) t $1 $8,898,993 (143%} +t 's} (133%) f. $8,542,824 (100%) $5 Ira j ,~$V r 7/CVr //87- 7/88- 7/89- 7/83- 7/84- 7/8tf 6/84 8/68 8/88 8/87 8/88 8 d Williams /O 1 Q Collections Prior to Contract with Heard. Gop0an, 816i ~ r Collacllona with Heard, C3c90an, 61a1r b Wliliame i i I j } M° Hurd, Goggan, Blair and Williams Tarrant County Comparison of Delinquent Tax Collections I~ 1 4259S 8.61 3,043 i+ 400% 3A0% 7,772,642 6 376% 366'% 7,667,008 366% / I 360% E 326% 04 , 300% 6,833,823 274% 276% L,{ 250% 8,002,817 238% 4,805,501 ~ 220% 41Sb2. 993 51 226% 214% 4,346,427 204% 200% 178% rx 1 160% t , 1 z6% ; -2,131,194 100% 100% a Y6% 50% 26% 0% b/81- 6/a2~ / q%9S %8e_ 4%87%8BJ 4i89~ 4%AO , 4 1 4/82 4/80/84 Colleotlons Prlor to Contraot with Heard, Goggan, Blair and Williams ~i - Colleotions During Contraot with Heard, Goggan, Blair and Williams i t t, an, Blair and Williams Heard, Gogg City of Dallas & Dallas ISD Delinquent Tax Collections Millions yg 28,589,b75 283% S $30 27,058,542 28.366 401 288% 261% t y $28 26,126.082 d 259% $26 $24 20,876,808 $22 20. 20209 lob% ii $20 17,624,915 •.I 178% r=t $18 s ! i $15 $12 0,093,000 100% $10 1 $8 $6 1 $4 $2 $0 7/88 7/87- 7/88- 7/89- 7/82- 7/83- 7/84- 7185 6/89 6/90 7 6/84 6/86 6/88 6181 6/88 6/63 Blair` prior to Contract with Heard GoAAan, and Williams y C i L r~ Collections During CoMMI with Heard, GogAen, Blair and Wliklams 3 ,I l ~ YOd~;LC4~ F~ e Heard, Goggan, Blair & Williams Collection Performance for the City of Seagoville ' Thousands $100 $91,810 $90 $84,493 (491%) r r+a j ~s (451%) i $77,681 I(J $80 (41696) $70 i $60 r4 I $50 ~C $40 C g $18,714 f $20 (t0o96) tl # ;J $10 1 ! $o - - 9/86-8/87 9/87-8/88 9/88°8/89 9/89-8/90 ! t r Collections Prior to Contract with Heard, Goggan, Blair & Williams Collections with Heard, Goggan, Blair & Williams J r l f IY.T.y.4lizc~s~suu~~]])) 1 f a II. PROJECT TEAM AND OFFICES (RFP, Selection criteria 3, 5) is , we As the state's most successful law firm collecting f delinquent wemploy re { statewide staff of over two hundred-fifty (250) people varying nackg ; I s drawn upon to serve the City of Denton. The partners of the law firm are responsible for overall supervision and maintenance ; of professional standards and high quality work. They are assisted by a large staff of r attorneys who perform much of the litigation and legal counsel that are required both by t the City of Denton and the other taxing jurisdictions which we serve. We have a statewide and sin staff over sp$ns b►Sitiest forincludes management team ddatahpvec re cord Hatt geoper~a~onsmstatewide, t technicians who, similarly, including those tasks involving the City of Denton. f Brief biographies of the partners attorneys management, paralegal and data i are found ormation processing indri whattorneyso serve ion M ke Gegory,tis included along de concerning with descriptions of the HGB&W s Denton and North Texas Regional Offices. Also l included at the end of this Section is a set of pictures of attorneys and managers, along ~i with the three Denton offices, that are involved in collecting taxes for the City of Denton. C BIOGRAPIIICAL INFORMATION ' I Affiliated Attorneys Curtis Loveless and Mike Gregory have affiliated with HGB&W since 1986 and provide contract oversight, monitoring and liaison services. They bring unique local i fi knowledge to our program and serve in an ombudsmen capacity. Curtis M. Loveless is a lifelong resident of Denton and graduated from Denton High School in 1962. Mr, Loveless was admitted to the Bar in 1969 after receiving his . B.B.A. from University of North Texas and his J.D, from the University of Texas at Austin. Fle is also admitted to practice before the U.S. District Court, Eastern District of Texas 1• o and is Board Certified In Family Law by the Texas Board of Legal Specialization. He is Ia a member of the Denton County Bar Association, the North Texas Bar Association and the c; American Bar Association. He is also a member of the Family Law Council of the State 3 Bar of Texas, the American Academy of Matrimonial Lawyers, and is on the Board of } Directors of the Texas Academy of Family Law Specialists, Mr. Loveless has served on the c Texas Supreme Court Committee on Child Support Guidelines, the Manual Revision r-~ Committee of the Texas Family Law Practice Manual, and the Planning Committee for 3 Marriage Dissolution Seminar. A speaker at the State Bar of Texas Continuing Legal Education Seminars, Mr. Loveless is also author of numerous articles and was recognized in the 1989.1990 edition of "Best Lawyers in Texas," } Mike Gregory is also a native Dentonite. He graduated from A and School f in 1963 and was admitted to the Bar in 1970 after receiving his B. ud in the U.S. f ` University of Texas at Austin. After serving as a lawyer and military j ga + Marine Corps, Mr. Gregory commenced his law practice in Denton in 1974. He is admitted to practice before the U.S. Supreme Court, the U.S. District Court, Northern District of Texas, the U.S. Court of Military Appeals and is Cioard Certified in Family Law 9 E1 iW i 1 &3uY'AY, 4 i f by the Texas Board of Legal Specialization, lie is a member of the American Bar Association and a member and Past-President of the Denton County Bar Association. Mr. Gregory is also a member of the State Bar of Texas, Past-Director of the North Texas Family Law Specialists Association and is Past-President of the Texas Academy of Family f Law Specialists. He is a past member of the Denton 1SD Board of Trustees, the Board of Directors of Big Brothers/Big Sisters of Denton County and the Board of Directors of SPAN. He has been involved In fundrausing for the YMCA and the Boy Scouts of America and is presently serving as chairman of the Board of Trustees of First United Methodist Church, A speaker and Continuing Legal Education instructor, Mr, Gregory is t author of numerous articles and has received the American Jurisprudence Award, Mr. Gregory is a member of the Denton Chamber of Commerce, Heard, Goggan, Blair & Williams Partnerst Oliver S. Heard, Jr., was admitted to the Bar in 1967 after receiving his B.A, and t r a J.D. from the University of Texas at Austin, He is Chairman of the Texas Board of Legal Specialization, Past Chairman of the Board of Trustees of the Texas Bar Foundation, Past t Chairman of the Board of Directors of the State Bar of Texas, a member and former ! National Secretary of the American Board of Trial Advocates, and a Fellow of the American Bar Foundation, Mr. Heard is Board Certified in Family Law and Criminal Law by the Texas Board of [,egai Specialization. Mr, Heard is an author and lecturer for the State Bar of Texas Professional Development Programs, and has presented several papers on ad valorem taxation for State Bar sponsored Law Courses. Also, he is a rp co-author of a Matthew-Bender textbook on ad valorem taxation, Thomas S. Goggan, ill, was admitted to the Bar in 1967 after receiving his B.A, and J.D. from the University of Texas at Austin. He is Board Certified in Civil Trial Law by the Texas Board of Legal Specialization, and has litigated complex tax cases, both jury and i ~.rE non-jury, in the district courts, the Court of Appeals, the Supreme Court of Texas, and the f Supreme Court of the United States, Mr, Goggan is an author and lecturer for the State Bar of Texas Professional Development Programs, and lectured on ad valorem taxes for 1 ll of 983, Mr, Goggan is also f' the State Bar Advanced Real Estate Law Course in the Ftaxation. -Bender text on ad valore ew atth eM t a coauthor of th Stephen S. Blair was admitted to the Bar in 1967 after receiving his B.A. and 1 J,D, from the University of Texas at Austin. He served for years as a counsel to the Texas i Education Foundation, Inc., where he gained substantial experience in administering multi. "t million dollar government contracts. Also, he was Affirmative Action Officer for the a Foundation and serves in that capacity for our firm. Mr, Blair is a former assistant district attorney, a lecturer on ad valorem taxation for the State Bar and co-author of the Mat thew-Bender text on ad valorem taxation. Jim Blair was admitted to the Bar in 1967 after receiving his B.A, from the # University of Oklahoma and his J,D. from the University of Texas at Austin. He was the Assistant City Attorney for the City of Amarillo Tax Division for two years, Judge of the 1 Municipal Court, City of Amarillo for two years, the Assistant District Attorney for Randall County, Texas, for two years and has been in private practice limited to ad valorem tax i collections for nineteen years. He is a member of the Texas Association of Assessing Officers, International Association of Assessing Officers, Texas Association of School Administrators, and the'7exas Tax Assessor's Association, He has been a lecturer for the w1 i 10 1 t IMhE+. •r,S~ f~ ati btba. a Iy i i M I . T,A,A,O, Continuing Education Programs, Texas Association of School Boards and Texas e Association of School Administrators, Leslie H. Williams Jr., was admitted to the Bar in 1969 after receiving his B.B,A, from Texas Tech University and his J,D. from St. Mary's University. He was with the firm of Culton, Morgan, Britton & White of Amarillo, Texas, for years. He oral as eral Counsel, and Secretary of a Cargill subsidiary, Excel Carp Vice-President, , Gen R in Wichita, Kansas, for eleven years where he was an officer and head of the legal department, i i AeMetris Aquilla Sampson, Dallas Office Partner, was admitted to the Bar in 1980 after receiving her B.B.A, and her J.D. from the University of Texas at Austin, She also received her L.L,M, ('T'axation) from Southern Methodist University School of Law, Her } experience includes serving as an Assistant City Attorney for the City of San Antonio, serving as Chief Counsel to the "Texas House of Representatives Judicial Affairs t 4 Committee, serving as an Assistant District Attorney in Dallas County, and being engaged a in the private practice of law, She is admitted to practice before all courts of the State of i E Texas, the U.S, District Court, Northern District, and the U,S. Taut Court, Her professional involvement includes and has included active participation in the Dallas Bar Association, i Texas Bar Foundation Fellow, Inn of Court, and she Past-President of the J. L. Turner Legal Association. Ms, Sampson's community involvement is extensive and includes serving on the East Texas State University Board of Regents, the Dallas Area Rapid Transit 4 Board, the city of Dallas' Domestic Violence Task Force and on the St,Luke "Community"; United Methodist Church Board of Trustees, She has been named as a 1990 Outstanding v Young Texas Ex of the University of Texas, North Texas Regional Office Attorneys and Management: Nancy Primeaux, Regional Manager, Dallas Office, holds a B.A. in Plan II (a liberal ~ 1 arts honors program) and a M,S.S,W, in Planning and Policy Development from the University of Texas at Austin. She has experience in Public Administration, having served 14 as the 'Tax Assessor-Collector for the City of Dallas and Dallas Independent School m for Outstanding the District, and the e Manager the for MDnllas Cal Court ounty, Sheehas been naCity d to the Dallas I Grants and Contract v Women of Texas and is a member of the Texas Association of Assessing Officers, Texas t Municipal League and Association of Women Executives. Ms. Primeaux serves as the Project Manager for the City of Denton and is i responsible for workplan development, management reporting and the overall coordination of the City's collection program, She is responsible for communicating revenue projections to City Finance staff and preparing and presenting annual performance reports. She monitors collection performance against goals and proiections, i Sydna H. Gordon was admitted to the Texas Bar in 1977 after receiving her B.A. from East Texas State University and her J,D, from Southern Methodist University, She I has been engaged in the private practice of law in Garland and has also served as Senior ` Attorney for the Federal Reserve Bank of Dallas, Ms. Gordon Is currently serving a third l term as a trustee for the Garland Independent School District, having served as President I~ and Vice-President of the Board. She currently serves as chairman of the Garland 1SD € Finance Committee. Ms. Gordon is admitted to practice in the U.S. Fifth Circuit Court 11 1 • \t r.r. V Lti3&vt** is i U.S, District Court, Northern District, and the U•S. District Court' Eastern of Appeals, District. Her community ►nvolf Un►veIs ty des fundraising for Garland YWCA, President Women (Garland branch), formms, er Director Gordon isoa fi of the American Association o of 4 Garland Bar Association, Executive Women the Garland Chamb T SaC soy ionnd change Clubr Bono t Executive, Association of member of the Tex Texas At f j Dallas, Texas Association of School Boards and the N { i i School Boards. Ms activities ow th legal matters involvin rine{Pof attorney tes Pam ( y ` • Gordon is the p l the City of De: Eton. She coordi Denton's City Attorney and conducts federal agency collections. .A. 19 # Michael W. Heeds was admitted to the Texas MBar aryar's in School , of after Law, receiving From his B86 tO Texas, concentrating his from the University of Houston and J•D• from St' # , • Deeds was an associate with a ity law and firm in San collectionsAntonio, U.S.A. ' l bankruptcy, lender liabil. rd rerneS9~ E connCCO he was for 1489 practice in MrSouther, iteance ac, s responsible for mait Deeds is s dnbeforenall courtstuf the State roducinof Tams bankruptcy. and before the Mr. Deeds is lice ` nse i d Northern and Western United States District Courts, inc ers s is c~ciaaone Bar of Texas, Texas Trial Lawyers k it I a member of the American Boa As Association and Texas Young wY e the City of Denton on all ' collection Mr. Deeds is responsible for representing bankruptcy and seizure matters. He assists in federal agency matters. Data Manager, Dallas Office, holds a BS, degree from the Barbara A. Barrett, ro jramming itp n 10 el lead rsi of Texas at San Antonia in math ae Ience includes lmanagingahe Untve ty firm, her work exp Texas, and serving as th } years experiences with systems for 13exar County, r~ efforts in the cr l l programmer and procedures analyst for the City Water Board of San Antonio. • Barre it coordinates with the City of Denton Data Processing Ms ement ag responsible for the transfer and con `ells°s and assisting in mar i's elso Ent, responsible for coordinating demand b IL: reports. soolate Collections-Research Manager, holds an A [son is aUformer f real Margaret Wll~n+ in business and real estate. ms, presently Wil or exp Northlake Community College. erlfor t She is '„a estate agent and has several years credit and col ith collection the firm attending paralegal classes. Ms' Wilson has been w'wo years. Ms, Wilson monitors the City of Dentun delinquent tax rill and oversees MS, collection activity and research related functions in support of the # telephone I Denton office. t2 l j Denton Office Deborah Patton, Office Manager of the Denton Office, has more than fifteen years i experience in office management and five years of experience in the collection of ad valorem taxes, A resident of Denton for ten years, she has worked in the areas of i ,ly delinquent account collections, telephone collection, skip-tracing and litigation. ' Ms. Patton manages HGB&W's Denton office and day-to-day operations ~ relating to the Denton contract. She also acts as the liaison between the City 1 i and the law firm and is responsible for providing collection performance and activity reports to City officials. Ms. Patton works directly with delinquent ' taxpayers to determine if there are any special circumstances or considerations of hardship, taxpayer eligibility for Over-65 deferrals or exemptions, assessment problems, etc. She may refer them to the Appraisal District or coordinate a payment arrangement with the City Tax Office. In addition, she coordinates all litigation activities and interfaces with the District Court. Ms Patton also works with the Denton County Appraisal District regarding owner information, values and exemptions. f* >v ~ ; Bettye Smith, Tax Clerk, assists in preparation of monthly collection repart, litigation , uired for the ` reports, researc d and ortthi Texas St ttetUniversityiandahas been a, resident of City the City since Ms. Smith h atten atten C r 1970. She has extensive experience in the legal field. Data Processing and Research Executives: i y M Our data processing staff of twenty-two (22) professionals is directed by two Data ` f Processing and Research Executives; David J. Dartez, Operations Manager, served as Director of Information Services r for Bexar County, Project Leader for Philco-Ford at NASA's Manned Spacecraft Center is and was Senior Systems Analyst for the City of Houston. With eleven years of experience j in delinquent tax collection, Mr. Dartez coordinates systems development and facilitates communication between clients and staff on general operational issues and contract negotiations and compliance. Further, he coordinates technology transfer among our regional offices, Richard H. Pachecano, Data Processing Director, received a B.&A. from the University of Texas at San Antonio in Accounting and Business Data Systems. He has i served as Deputy Director of Information Systems for Bexar County and as Applications ; Manager responsible for the County's Financial, Tax Collections and Automobile ' Registration Systems. Mr. Pachecano serves as director of the firm's statewide data processing activities. He oversees a staff of 22 data processing professionals to insure the integrity and reliability of our clients' delinquent taxpayer information; He has nine years } ! j of experience in delinquent tax collection. DENTON OFFICE ` Our firm has maintained a local office in Denton since July, 1986, that is currently i located. across from the Denton City Hall at 326•0 East McKinney. in May, 1989, our previous office location was destroyed by fire, At that time, the firm took immediate steps U to be operational within two days. it has always been our goal to be accessible and 13 1' 7 N~k:eryj 51 ry:paca` Y ra i 1 responsive to the City's taxpayers, We provide a 1.800 phone number and a Metro 1 number to our Dallas office that is included in our correspondence to delinquent taxpayers. Our Denton office and collections program is managed by Ms, Deborah Patton. Ms. Patton oversees and conducts the day-to-day delinquent tax collection program, coordinates with City Officials, interfaces with the Court and Denton Central Appraisal District and t deals directly with delinquent taxpayers, 1 Ms. Patton is assisted in the office by Ms, Bettye Smith. Ms. Smith provides collection, research and litigation assistance and assistance to taxpayers Inquiries, The City of Denton benefits from the fact that our firm is a large, technologically sophisticated, statewide lawfirm, The North Texas Regional Office in Dallas and the statewide staffs that are involved with data processing, finance and client and media relations all provide support to our Denton program, We feel HGB&W has had a positive financial impact on the Denton Community. Not only have our collection efforts created an increase in revenue for the City, but our presence has also supported many other local businesses, vendors and suppliers, As ^i described in our cover letter, it is estimated that HGB&W has spent almost $300,000 in Denton over the last four and a half years in support of our local office and staff. This includes payments for such items as salaries, rent, office supplies and services, research 1 ,41 books and subscriptions, equipment purchases, leasing and maintenance contracts, ,4' telephones, utilities and contributions to charitable organizations. The full economic benefit that the Denton community has realized because f It HGB&W has maintained a Denton office that uses local vendors can be estimated at much more than the $300,000 HGB&W has spent duu'ng the past few years, "Regional Multipliers" published by the Department of Commerce uses a multiplier factor of 2,15 for service type industries such as ours in the North Texas Region This factor estimates the number of times a dollar spent in the community "turns over" through support of other local businesses by providing jobs and services. Utilizing this multiplier factor of 2,15, it can now be estimated that HGB&W has had a positive financial impact in the Denton ..,1 community ~ c f $645 ,000. North Texas Regional Office Our firm maintains a Regional Office in Dallas at 2323 Bryan Street in the Allianz Financial Centre, The staff of the Denton office is directly supported by the North Texas Regional Office that is managed by Ms, Nancy Primeaux and Isstaffed b more than thirty t J five tax professionals, Our North Texas Regional Office, established in 1983, has a fine 3 reputation of maximizing delinquent tax collections for taxing units throughout North Texas. We feel it is staffed by some of the best attorneys, legal assistants, telephone collectors, a research assistants, data managers and administrative personnel In the field of delinquent I tax collection, This staff extends the managerial, collection, research and litigation ' capabilities of the Denton Office, We maintain a toll-free telephone service to our Dallas and San Antonio offices as well as Metro lines, DeMetris A, Sampson Is in charge of partnership matters in the Dallas Region. In addition to the delinquent tax cases that she personally prosecutes, she is responsible for oversight of the firm's litigation program and serves as HGB&W's Affirmative Action Liaison Officer, f J 14 M VIM 'r,,31hq ii t City of Dallas and DISU, } Nancy R, Primeaux, former Tax Assessor-Collector for tho is the firm's Regional manager responsible for the management and coordination of the t City of jjenton's tax collection operations, She provides management reports and 4 o collection analyses regularly to the City staff, risible for legal matters Sydna N. Gordon is the principal attorney Attorney oinformed of legal issues ~invo vl glad { City of Denton. Ms. Gordon keeps the City i collections and and re litigation valorem tax collection and SheCy n is°aIso involvedewi h federal agency special Ms situations within Denton, Ord subject seI seizure and federal agency G is constantly monitoring cases and rulings regarding taxes tcy, Michael W, Deeds is our attorney responsible for bankrup collections, f I PICTURES OF THE DENTON COLLEG"!'iON TEAM , The following pages pictorially illustrate the team of attorneys and managers that collect taxes for the City of Denton. These key individuals are: } I Affillated Attorneys: t Curtis Loveless, Denton office at 218 North Elm Mike Gregory, Denton office at 303 North Carroll, Suite 200' I HGB&W Members: Denton Office at 326-G East McKinney Deborah Patton, Denton Office Manager, DeMetris Sampson, Partner and Attorney Nancy R. Primeaux, Regional Manager i u Michael W, Deeds, Attorney at Law ; Sydna 1-1. Gordon, Attorney at Law i 9 I s' I,a i , 15 J 1 it r r+~ Affiliated Attorneys ,a ' } Curtis A Loveless Attorney at Law 218 North Elm Denton, Texas 76201 I3 4 ~ r Y ` l.y r Y I .y 1 q 1,4 /Aq 1Mlip 5., 1 eat INN s tN t n; ' Mike Gregory Attorney at Law 303 N. Carroll Blvd,, Ste. 200 Denton, Texas 76201 i 1'1 r ~ I Net h! ii r 3 IW , I I Heard, Goggan, Blair & Williams I t?~ # . Deborah Patton 7 Denton Office Manager X14 . 326-G East McKinney Denton, Texas 76201 I ,R j1 f-q b.~ v _ Jr ~Yi 1 1 y+}rye!} Y, ~1 J ~r 1 North Texas Regional Office DeMetris A Sampson Dallas Partner and Attorney ~ 111111... .r. E Nancy R. Primeaux Regional Manager r i {4r i fb 1 Michael W. Deeds Attorney i fit a IM1 to Sydna H. Gordon -r' Attorney ~a hn t i III. SCOPE OF WORK (RFP: Selection Criteria 3) HGB&W believes that a successful delinquent tax collection program must be multi- faceted, flexible and tailored to each client's specific needs. Most law firms in this field I j mail demand letters and file lawsuits, however, the standards which distinguish HGB&W from the remainder of the field ure personal telephone contacts, ownership and location 1 research, comprehensive bankruptcy, federal agency collection and seizure programs and, I( when necessary, the aggressive prosecution of lawsuits from filing to execution of judgments. Oftentimes, people fail to pay their taxes on time because they have failed to receive a notice of taxes due, Frequently, delinquent taxes result from a change in ownership or address which was not picked up by the appraisal district. This is why HGB&W commits j a great deal of time and resources to research efforts. Our in-house researcher is augmented by abstractors that we employ to determine the current owner of record, lienholders, and their locations; information necessary for successful litigation, Every effort is made to avoid collection contact with non-interested parties, i.e. non-owners who are `A often listed on the tax roll; and we attempt to work with homeowners in a cooperative non- combative manner. This section details the basic collection services that our firm provides, While taxpayer notification, address research, amt litigation represent the cornerstone In our delln- quent collection program, our firm is committed to designing and implementing e workplan i that goes even beyond these innovative efforts. The flowchart on the following page illustrates the Delinquent Tax Collection Process that is described in this section. The key elements of our collections workplan are as follows: ! ^ j Wrltt;;n Notification • Taxpayer Assistance ! Ownership/Lienhold er/Address Research 6 Telephone Contact and Collection i Litigation Strategies and Tax Warrants I Preparation of Lawsuits, Service and Prosecution of Lawsuits l Collection of Judgments by Abstracting, Execution and Sale Personal Property Tax Seizure Warrants (Optional) Bankruptcy Federal Agency Collections Ancillary Legal Services Paving Assessments, Substandard Housing Demolition Liens and Weed Liens i I Management Information and Reporting 20 i 5.a 3~ 114 17 Heardx Goggan, Blair, & Williams Delinquent Tax Collection Process Response ~ Retum AAa~: , ► No Researtl► 4 a y, pmm"+s Rft!+~t IVI#t!" No r/1 t k S Next Cycle 1 t r j 4 r 4~rft4r.Jp, ~es~¢€cc HHH F J L { ' WRITTEN NOTINCA'[ ION Upon receipt of the delinquent tax roll, we send a letter to every eligible account. j A sophisticated computer program integrates tax information with the text of the letter, This procedure is accomplished by using a Xerox 9700 laser printer, which generates a letter that would appear to have been produced at a legal secretary's typewriter instead of at the rate of 7,200 per hour, Simultaneously the Xerox 9700 prepares a remittance document which details the delinquency in the most convenient way to facilitate payment r} processing when it is returned in an enclosed window envelope, ! b Most taxpayers will receive the first letter demanding payment on a date near a payday when funds might be available for prompt payment. A taxpayer information guide f"! enitld "Information About Your Property Taxes"' is enclosed with this letter. Within 45 iA days of the first mailing, we absorb the impact of the response and organize a second mailing to unresponsive accounts. Business personal property accounts, mobile home and aircraft accounts are immediately targeted for lawsuit, and a significant number of such suits are filed simultaneously with the second mailing, to create credibility for the legal recourse identified in the letters demanding payment. Since July, 1986, I•IGB&W has conducted 10 separate mass mailings to delinquent taxpayers and sent 12,500 demand letters. This does not include the hundreds of follow- up letters the firm generates in response to taxpayer communications or those mailed as i result of resolved research problems, We propose to continue this very successful mailing activity. This will include high volume mass millings in July and September, plus the targeted special mailings which are developed as a result of analyzing the City's tax roll, A sample copy of a demand letter, remittance statement and taxpayer brochure is included as Appendix C. In addition to the regular mass mailings, our Denton office targets selected accounts for special mailings as follow-up to our collection enforcement activities, Examples of f these mailings include; Intent to Sue letters Gil Intent to Sue letter after abstract, with copy to lienhoiders and other owners f''' with copies of lawsuit petition attached Letter to payment arrangement violators Letter to lawsuits set for trial notifying all defendants of hearing dates, i including default cases where such notification is not legally required Letter notification regarding judgment granted and "Abstract of Judgment" being entered tia Copy of notice of recommendation to City for order of sale E ! Copy of notice of order of sale 22 j (Lj i t t F;JNSZ i TAXPAYER ASSISTANCE y large mailings, generate, a huge number of our collection efforts, and particularl, g l telephone cabs and letters. Each call or letter presents an opportunity to solve a problem between or answer a question and thereby (:,,A' nt line staff wh ch includes Veammunic great on the training and attitude of our ? w our collection and litigation staff. Our attorneys are available to answer taxpayer questions and handle special situations as they arise, i I ; All taxpayers are treated wi`h pusleeofsmaximum professional courtesy. te hlnology, othe i , z coilection strategy is based p hnol most advanced state of•the art tecogy cannot res onses to a mailingureflects our 1 ing all taxpayers, regardless of amounts due, i compassion. Our approach to By dealing notifying keen awareness of their concerns. i and providing a well-trained staff for personal interaction, we endeavor to treat all ; taxpayers equitably, of Demon Our Denton office staff coordinates payment arrangements with the City o Tax Office. Payment arrangements are monitored until into suit balance We wit also assisttthe i Defaulted payment arran ements are subsequently p I' ers with the appraisal district for those who qualify for Over-65 elderly filing pap i deferrals or exemptions. Some taxpayers are referred to social service, or legal aid agencies, etc. oftentimes delinquent taxpayers we have,ur rm. The CityoTa bOfficegandeou S, to the City's Tax Office instead of contacting er asks i Denton Office cooperate in handling these accounts. if the account is already involved in our taxpa , If a lawsuit, the Tax Office refers an account thatsis not inisuit, theT ax Office has the option i t, i 1 for a payment arrangement mpayment contract with the taxpayers seeking of referring the taxpayer to our Denton Office setting up a ent arrangement who also City Tax Office directly. Delinquent a payment City f;1 have, for example, old delinquenttthe Tax o tare OffMo and liens, are handle bythe tCit Tax Iz Office. This cooperation between because it has resulted in the collection of many accounts, both tax and non-tax, whin 1 collectively represent substantial amounts of money. .x pWNERSHIPJLIENHOLDEWApDRESS RESEARCH Our firm recognizes that a sucecessfuCtaxc~i and sophisticated research effortL lbe delivered and citations may nottbe t ' served without proper addresses for the delinquent taxpayers, Our staff is trained e ro ert effectively and efficiently identify and resolve problems ms that impede dentificat correct" is critical to owner from receiving our legal notices, p the following, t Delivery of demand fetters; I or the the Ability of teleph collctors to f current registeredoagents, presidents, and owners of companies Deter min naLion tion o o and corporations in order to properly file business personal property lawsuits or r request tax warrants; ` y Determination of lienholders; and r Proper service of citations. i 23 k t 4 ' I t I , I r• , I Y I f 1 1 i ; 1 Our staff and the abstractors we employ are responsible for expediting the verification of owner and lienholders as well as correct names and addresses of the property owners. Both collection and litigation eftoris are dependent upon correct name, address, and telephone research. There are many occasions when an account will be ,.1 handled numerous times by our staff or abstractors before final disposition. i l The greatest problem that complicates any collection effort Is the uncertainty of "the correct" property owner and his or her location. For example, in many jurisdictions which we represent, either the ownership records and/or the address information on delinquent accounts are incorrect. HGB&W has developed the capacity to correct these ! problems through deed and address research. Reference sources can include; I , I r~ , h G a 1. Telephone book 2. Polk Directory 3. Cole's Directory z i. 4. Newest Roll Created by the Appraisal District { 5. Delinquent Tax Roll 6, Tax Files of other Jurisdictions 7. Assumed Name Files 8. County Deed Records } 91 Information from Taxpayer Contact j j 10. Secretary of State and State Comptroller Files j 11. Utility Department Files 12. Motor Vehicle Registration Files k 13. Voter Registration Files i Our in-house staff performs research at various stages in the collection process ; including correcting addresses from return mail; providing location and phone numbers to our telephone collection staff; identifying registered agents, corporate officers, partnerships ; or assumed name holders; or providing better address for service of citation. Confirmed new owner and address information is provided to the City of Denton Tax Office. i„ HGB&W also contracts with abstractors and title companies to perform deed research at various levels. For various reasons, such as letters disclaiming ownership and telephone collectors running into dead ends, etc., HGB&W will request that the abstractor under contract provide current owner and lienholder information as part of IIGB&W's initial collection effort, This information often identifies a person with tax liability whose name is not on the tax roll. Moreover, prior to filing suit on any real property account, a complete title report is prepared by the abstractor identifying all owners and lienholders, If an owner or an address is different from the tax roll, HGB&W first mails a notice of delinquency and intention to file suit and/or attempts to make telephone contact. The costs of these activities are borne by the delinquent taxpayer in accordance with Section 1 33.48 of the State Property Tax Code, and no costs are absorbed by the City of Denton. I TELEPHONE CONTACT AND COLLECTIONS 1 1 HGB&W has found that often a personal contact by the law firm secures payment + ~i of the tax, without the necessity of costly litigation. This contact may be with a homeowner who has an escrow problem or with the lienholder on a commercial tract or home, the owner of acreage, or rental property, etc. E 24 tea.. , 1 fa'.i C[[prp7+ i s i There are generally two methods of contacting the taxpayer; either by phone or by f letter. The initial contact of the taxpayer is to ensure that the taxpayer is aware of t e delinquent taxes and the possibility of legal action. General information is obtained fromh the taxpayer in this initial contact, such as possible financial hardship, any problems with the account, if they are in bankruptcy, or no longer own the property, etc. Homeowners are approached differently than commercial, industrial or undeveloped property owners. Most often a delinquent tax on a home is a result of an escrow problem j or recently retired loan, where our collector politely notifies the property owner of the l delinquency and assists them in working with the mortgage company and/or the tax office. With other types of property the liability situation can become more cotnplex, with 7 lienholders and attorneys more actively involved. Most property owners are contacted four to five times by phone and letter prior to the initiation of legal action. 1 r_~ Assessment problems, posting errors, and other problems identified by the collector 3 are resolved before further action can be taken. This process is sometimes long because of the necessary interaction between the taxing jurisdiction, the appraisal district, the taxpayer, and the firm. LITIGATION STRATEGIES AND TAX WARRANTS HGB&W has the capacity to generate, file and effectively process as many lawsuits { as the City of Denton desires. HGB&W has filed 735 lawsuits on behalf of the City of f Denton for $1,334,187 since 1986. Currently, 501, or 68%, of these eases have been resolved. Our monthly basis. The following keeps litiigation statistics cat gor ze the status r of all suittsefiled since 1986 as of April 1, 1991; ri Lawsuits filed 735 l 3 Paid 328 44.63% Active Judgments 119 16.19% Nonsuit (Bankrupt, Assessment Problem, I Over-65 Exemption, etc.) 54 7.34%a Pending 234 31,84% A successful collection effort must have an effective prosecutorial component, rF t While every reasonable effort is made to collect a delinquent account without resorting to ~i legal action, it often becomes evident that legal action is the only viable avenue to collect taxes. Our philosophy is that an aggressive, visible legal campaign lends vital crediblltty to i the collection process and therefore renders the demand letter and telephone contacts 3 more effective. l Our task is to educate non-taxpayers to believe that disregw-ding their tax obligations s will inevitably result in seizure and sale of their property and imposition of heavy penalties, interest, court costs, and attorneys' fees. An effective delinquent tat program makes goad taxpayers out of bad taxpayers. 2S r t Fdi&;:• q t if iT/p'1 .A4Sa545f}{ ~ r However, the mere filing of lawsuits is not sufficient. Process must be served, and II _ cases must be set and tried to judgment. Judgments must be collected by execution and sale if necessary or applicable. i It is very important that delinquent property owners not discern a pattern for the filing of litigation or use of tax warrants. Therefore, cases must be selected across the i ! economic and geographic spectrum. However, to optimize the use of our resources as well as the resources of the Court and accelerate revenue to our clients, greater weight is given to higher dollar accounts as well as accounts with multiple years of delinquency i initially and business personal property accounts. + Preparation of Lawsuits 4 As part of our workplan, we propose to continue to submit a list of tax accounts that are candidates for lawsuits to the Finance Department, the City Attorney and the Tax "i Technician. This enables an accurate assessment of payment arrangements, over 65 exemptions or any other special concerns that need to be addressed by both parties. Unless the City requests that we withhold action on an account, we proceed to process these accounts as described below and provide the City with a list reflecting the new suits 3 which have been filed. We print the petitions, citations and prepare the information for service by certified mail in accordance with the prerequisites of the Property Tax Code. A complete title report will be prepared prior to filing of the lawsuit. The purpose of the title report is to obtain the name of all parties with an interest in the property as well as the best address I for service. Service and Prosecution of Lawsuits We work with the sheriff's or constable's office to obtain service on defendants as quickly as possible. The cost of service is recovered from the delinquent taxpayer as prescribed by Sections 33.48 and 33.49 of the Texas Property Tax Code and is not absorbed by the City of Denton. It has been our experience that a significant percentage of the accounts are paid when the defendants are served; therefore, we place great emphasis on quick, effective service, As previously mentioned, our staff continuously works a list of cases with incomplete service on defendants by providing better addresses to f deputies, Once service is obtained, the defendant must answer or it default judgment may j he taken' Default cases and cases in which the defendant answers are immediately set for trial. Summary judgments are obtained when appropriate. The judgment is abstracted and may then be executed and levied upon the property of the defendant. The defendant may be compelled to appear for a deposition in aid of judgment or answer written interrogatories concerning the nature and location of non-exempt property available fot seizure to satisfy the judgment. In addition to filing lawsuits on behalf of the City of Denton, we have and will continue to file interventions if and when another jurisdiction files suit on an account for which the City of Denton has delinquent taxes owing. i A detailed Flowchart of the Litigation Process follows this section. It visually illustrates the complexity of the process. 6J 1 I 26 j OMNI E Heard, doggan, Biair and Vililliams Litigation Process Service phone Calls Good Suits Filed issued ode by t1Ge Sarvrce Colieclols i ~l Bad Diamisaed Oismisaad NonsuR Judgment Service (Paid) (Bankruptcy) I NOON of p Summa Repp1 Claim Filed 9Y Paid rior Agreed Y pefoull to Reloorch GeMfated gonpruplCy to Filing M OoUars section Collected collection Cbenl's Monthly GuuJ Address Paid Olt Research Activity Can, Request Payments Fuww and E,hausled Sctvrtn ihru OebloPs Co1ltc,ed i ~ Naswed_ Altornay/Ifs. -f t Research SberilPs Raporl CAD Oenership Sole f Citation by Geneyote6 Assessment pubticolion for Gllenl Error ACCOUAI Pow RatiN if Pad prior Wrong to Shtrill'a Nscessory JUdgrnanl Defendant sole ml. Collected _Sold ' Served gy SMnll k For!4h= to a iOr Ollice Nonauil Duplicate _ i _ Suit r: y struck of SheniF a d Forwarded 1,0 to taxing -Crly P1opellY LEGEND. RCpD 11 Jurisdiction 1 Ceneruled- r. MOnagemYM Standard Flow for Chenl 4 ~ Atlernute Pracadures I Lj . - - ti~y~;l~i{}Y6~.eAsatiN,sxtula'.:~u+ I YA. 0W X, 1 A~ I F I, Collection of Judgments by Abstracting. Execution and Sale t At times it becomes necessary to take a judgment (either for personal property or real estate) to sale. This is an integral part of our program. However, at the request of the City we do not process judgments in this matter. Rather, cases involving secured judgments are discussed with the City staff to determine the proper course of action, In the case of personal property, if the taxpayer is still available and has property that can be levied upon for payment of his taxes, a writ of execution may be sought i'tr- t such property to be taken and later sold, similar to the tax warrant process described below. Often, obtaining the writ of execution and appearance of law enforcement officers at the taxpayer's place of business will result in payment, Persqnal Property Tax Seizure Warrants (_Optional) r Due to the perishable nature of personal property taxes, we recommend that our clients consider the use of property tax warrants as a means of increasing collections. Over the past several years, HGB&W has successfully employed tax warrants on a regular basis, often with complimentary media coverage. Newspapt,r and radio coverage of these seizures has resulted in warning letters being taken seriously by the taxpayers receiving hem ~ The process used by HGB&W involves the screening of personal property accounts tJ by telephone collectors to determine that property subject to seizure does exist. Ownership records are then checked to ensure the accuracy of tax roll information, Warning letters are mailed which are in addition to the regular delinquency letters mailed by the firm, In most cases, an additional warning of the tax seizure is made by the attorney. Finally, I carefully coordinated operations with tax office and law enforcement personnel' are executed. HGB&W finds that most companies still in business pay delinquent taxes when faced with a warning or a visit by a deputy sheriff or constable. Very few operations result ' in the actual seizure of property. The following list cites specific examples and highlights our efforts involving ten (10) different seizures, executed by HGB&W's attorneys over the past twelve (12) months in Dallas County. M Seizure Site Property Resins Amount OwPd . ?"t Regency Lincoln- New luxury Twenty (20) cars $125,000 Mercury automobiles prepared for towing, Owner immediately paid. ti Kostntnn Corporation High-priced Seized $250,000 $30,000 precious jewels, in diamonds, pearls l and gold. Owner paid ,J In full next day. I L. A. Parks Used Cars Cars Towed $301000 Owner paid in full within two 2 hours, I~ ~I 28 f 1 s: ♦,N a M 1 r j ` Heavy Tooling Equipment seized. $251000 Parks Machinery Equipment owner paid in full 3 before sale. 25,000 Paid $ ' Electronic cash immediately Texas Cash Register Registers in Full. i Musical equip. Equipment and instru- $201000 The Melody Shop & instruments meets prepared for seizure. Owner arrived with full payment. immediately paid $20,000 ' High-priced Premier MasterCraft pleasure craft in fu1L 1 Immediately Paid $18,000 y Auto Parts i Stewart Automotive in pull. Paid in full. $100000 . American Ball Mfg. Corp, Golf ball manufacturer 1 North Dallas Seized all cash on $5~~ t Notre Domain d/hia Restaurant, Bar site. owner next busdiness i B1rraPOrettis and Club balance s ~ day. i our clients have been extremely pleased with the success of our seizure efforts as 1 t which is included in Appendix D. Recently, NdB&W, evidenced by the media coverage r to a news article in the Denton Record Chronicle, which had seized he personal } y~ respondmb conduct the City of Demon's first tax seizure against a bank of a Jewelry store, iternhand d of elrednfullll pthe ayment forthet Cand ity of allritaxes) ; conduct the seizure, the taxp Y will consider additinnai collections by this penalties and interes t owed. We hope the City k method in the future. appropriateness of before We feel uniquely qualified to advise taxing entities regarding the 186 1 seizure. HC~13&W has twice successfully IvsigPli dith the i~ Rling et of d al., 367 636 S. (Tex. 1983). 4~+ the Supreme Court of Texas See Sluiw E (Tex. 1982) and Qtterner Thick Lirtes, Inc. vs. State, et al,, 652 S.W. 2. 19 BANKRUPTCY , my as wel well to the 1 law exploded Texas tate's the mid economy The area of bankruptcy as the large downturn in the energy and real estate sectors of the state's Code I recod{ficatian of the U.S. Bankr>pcfor manyyju isdi tionsh has beent~placed relatively under the i portion of the delinquent tax roll Courts, Our law firm is involved in bankruptcy cases jurisdiction of the Federal Bankruptcy stretching from New York to Hawaii. i{j 29 1 11-'.ti a k-:~. Ya. ,h y G t 'rhe City of Denton has had a substantial increase in the demand for legal representation relating to the collection of delinC urisaxes from nProperty barriers wyo have 105 of the L.S. Bankruptcy Y and protection have been ide file involving 282 accounts, for app' identified ,i fil"d for approximately $250,000 in delinquency are being worked by our bankruptcy untt. This represents a dramatic increase in bankruptcy filings. The majority of bankruptcies, Involving tEarner owed Reto the organization) proceedings. chapter 7 (Liquidation) and Chapter 13 13 (Wage Following the immediate filing of the City's Proof of Claim, Chapter 7 proceedings are monitored for passage of the assets from the estate to a solvent third party, classifies " F proceedings are monitored to insure that the Chapter 13 Plan (1) properly l City's claim; (2) provides for the payment of interest on the claim amount; and (3) does E not affect the enforceability of the City's tax lien(s). Chapter 11 (Reorganizations) are closely monitored to insure that any proposed romise the i Plan of Reorganization e for the highest does not hinder recovery possible /ornder compe Bankruptcy Code. Relre th ies and provides Recently, , the L&B Publishers, Int.'s Plan was confirmed, following Debtor's modification of the Plan to meet the City's objection. Many of the City's bankruptcies are filed in the Eastern District of Texas, Sherman Division. Because HGf3&W has an office Sherman, HGB&W's ability to respond to and protect the City's interests is greatly enhanced, HGB&W also endeavors to collect the City's taxes involved in bankruptcies utilizing t a variety of judicial and non-judicial methods. Recently, approximately $15,000, case was ected representing real proper GB&W, llow nb cxtensive litigation and 1 ng by negotiations w th ~"JJ from the lienhofder by by H H the bank's attorney, to the City In April, 1991, HGB&W recovered approximately $29,ptl0 OM owed made demand concerning one of the Ridgeway Drive paving assessments Again, HGB&W against, and with the assistance of the City Attorney and approval of the City Council recovered payment from, the 1;enholder rather than the debtor in bankruptcy. t, HGB&W, unlike other firms, adopts, when necessary, a proactive, rather than defensive, posture concerning the City's bankruptcies. The vast majority of the bankruptcy rases filed in Texas are filed in the Federal Bankruptcy Courts in Dallas, Fort Worth, Houston and San Antonio. Our firm is in a position to respond promptly to any developments within these Courts since we are fully Motions for cases in these Courts can be € +'1 staffed with attorneys in these four major clues ' filed within hours through the use of our internal electronic communications capability. Our attorneys throughout the state can br.. placed on stand-by whenever the need arises for i an emergency creditors meeting or a trial I la All bankruptcy cases are handled by our law firm's staff at no additional expense to ofs of claim, monitoring the progress + our clients order eo responsible eforights of our r the filing ofclients i i and support staff ff t t as of the cases, communicating with debtor's rttorneys, submitting ballots, filing timely + t motions, attending creditors' meetings; and arguing cases before the bankruptcy judges. # 30 7 Y le . CC[5gyj]ij :.S1Kid~3 i. •;IItNSYpn { a the creditor must initially file claim (referred to as a Proof In all bankruptcy cases, th Code, HGB&W identifies to ensure the creditor s rights under the Bankruptcy of claim) 1 bankrupt accounts through' Phone contacts by our staff; r1E Newspaper articles; pending lawsuits in the State courts; y Subscriptions to bankruPtc services; ! ,1 Responses from our mass mailings; " from our clients; and Referrals he legal community, nd San Antonio area g Information available through Fort Worth, Houston a ort staff in HGB&W's representation of Dament of very skilled attorneys and supp layThis dismissals e tasset o exceV taxing units has resulted in the develop have been successful in seeScing tays on single s and l this field. We fanning, lifting the bankruptcy the through manuals, workshop. l reorganization p d t experience has been isseminated throughout firm , seminars, and is brought to bear for all our clients. i i ' AGENCY COLUMONS FEDERAL y l tax accounts. The FDIC and fostered new ide obstacles to collapse of collection both of the delinquent bankg and savings and loan industries has The nationw erefore, our clients s k . t of base tax only, enaltieP, and interest. end they are responsible for the Payment rs i Pelt to our bankruptcy contfaced with the possible loss m frehhundle ensi ~s ollection st dr West ategtes incpartly di enal and interP3t. ed co p greatest challenges our firm has develop ace whereby we have been n l will cont nuettobe onelofthe ty experie , implemented, It Is believed this tire of col and policies are imp t all taxes, the facing our clients as FDIC and RTC 's ossession of business personal property, 1 are lost, To project the interests nfen analli top r our firm has When the federal agency takes p ra ert before it j 1 penalty and interest a of taxable 1) ro erty is seized, the Property iness 11 t x,ppenally and interest due our owners iP- Once i successfully orchestrated the seRTCts izure the becomes subject to FDIC may he sold to the highest bidder for cash to recover a of Proof of claim must be tintely ro filed s to fcciaim for the from ~a client. proofs Like bankruptcy , a progress of We file and monitor the p' i i FDIC and RTC- s with the federal agencies tnrctearisitle,me~all taxes, penalties Denton. HGB&W work that disposition of the property will he difficult without Potential of and interest being paid, atl-Jn which has the have initiated ro er On behalf of several clients, , FDIC and RosCi fad valorem to esr on real A litty tl t taxing ons i Sing the cu~lecti LeY~t is to secure federal court daiAlnst FDIC for a l to local HG&W is battling FDIC s at p or victory 8 April 18, '19911 by U,S, ly' taxing jurisdictions. O ISDm has decided j Pacearntp ooeraemaet a, authorities, In Irvin J 31 y: fry? it i District Judge Sidney Fitzwater, Northern District of Texas, the Court held that for tax years prior to 1990, the taxing jurisdictions' liens for taxes gad penalties and interest remain against the property for yet rs when FDIC was not record owner, For years prior to ]990 when FDIC was the record owner on January 1, the taxing jurisdictions have liens for base tax only. FDIC had claimed that once it takes title, all penalties and interest are extinguished for all prior years' delinquencies. FDIC had also claimed that all liens for taxes, penalties and interest are extinguished once FDIC takes title, Although federal law prohibits a tax sale of FDIC-owned property, the Packan, decision ensures that If FDIC sells the property, either the taxes will be paid or action ct n be taken to foreclose the tax liens. Besides claiming that FDIC and RTC do not have to pay penalties and interest on delinquent taxes regardless of who owned the property when the taxes became delinquent, i FDIC 1s now claiming that where FDIC or RTC is only a lienholder, the taxing jurisdictions cannot foreclose their tax liens against the property. Because of the large number of bank and savings and loan failures, FDIC and RTC hold liens on vast numbers of property, if t ;.a the FDIC can stop collection procedures where they are only lienholders, the local taxing jurisdictions' delinquent and current collections would be drastically affected. FDIC derided to litigate this issue In federal court and has sued Tarrant County and several small jurisdictions, seeking a declaratory judgment that its liens are superior to tax liens. On t behalf of our client Tarrant County, our firm recently requested that this case be converted to a class action including all taxing jurisdictions in the United States as defendants, As of this date, the Court has not ruled on the motion for class certification, In addition, FDIC and RTC are now demanding a rel`ALd of all penalties and f, Interest they claim to have paid, HGB&W attorneys are representing several clients who 1 have been targeted by FDIC and RTC for test cases on these issues, at no additional cost -i to the clients. i Prior to 1990, FDIC paid all taxes plus penalty and interest on accounts when they sold the property. This was necessary In order for the buyers to obtain title insurance, HGB&W learned in late 1990 that FDIC has begun to escrow with title companies enough l I money to pay delinquent taxes and penalty and interest on the property being sold. The title companies then issued policies "insuring around" t:ae delinquent taxes. The title comptnies are holding these funds instead of paying them to the taxing entities, HGB&W I has taken tin assertive role on behalf of our clients to try to end this practice, HGB&W sent a letter to all title companies in Texas advising them that we believed Insuring around tuxes to be in violation of state regulations, I-IGI3&W is also pursuing this issue with the a State Insurance Board. 1 HC%B&W has been recognized as a leader in the field of federal agency collections, HGB&W's attorneys regularly sponsor or speak at tax seminars regarding collection strategies and techniques, Because of our expertise in this specialized area of collections, £ and the substantial contacts we have established within the framework of federal agencies, s , HGB&W's clients benefit by a greater and earlier rueovery of revenues. s One example of how aggressive collection iietivlties and lawsuits can lead to payment in FDIC-related situations is the Vintage Retirement Village case, When Red River S&I, of Oklahoma foreclosed on the property, It claimed that because the acquisition wits FDIC- related, Red River would not pay taxes for years prior to the acquisition. When, after two i months of correspondence and telephone conversations, Red River had still not paid, our firm filed suit against Red River. Red River paid the full amount, over $100,000 in City 32 i x 7 , ~ p I taxes alone, shortly after being served, We believe that pursuing FDIC related accounts aggressively spurs payment on these accounts. We will continue to advise the City Council, the City Attorney and the City staff of developments in this area of the law. a ANCILLARY LEGAL SERVICES We represent our clients in all types Of lawsuits arising from collection activities) iM such as co d a types rclaims)~~ unusual andscomplextliaidomain gaton pinothis area, dWearepresentgtaxi g actions, an t entities in all levels, trial and appellate, of our state and federal courts. We are particularly tit qualified to assist the local governments in this area, as several attorneys of the firm are I: certified as civil trial law specialists by the Texas Board of Legal Specialization. The firm is rated "aV", the highest rating conferred by the Martindale-Hubbell 1 F~? national legal directory. i . r. We maintain an Austin office which facilitates our continually advising our clients ! as to changes in property tax law and practice emanating from acts of the Legislature, i opinions of the courts, opinions of the Attorney General, and Interpretations of the State I property Tax Board. i + ING ASSESSMENTS) SUBSTANDARD HOUSI[ z(; DEMOLITION LENS AND PAV WEED LIENS f t" We remain available to undertake the collection of delinquent accounts for paying 4 ,t assessment liens, substandard housing demolition liens and weed liens, if requested by the # City of Denton. We have and will continue to integrate these accounts Into our tax suits t in those cases In which these delinquencies also occur. Judgments are taken for these s additional delinquencies and attorney's fees where appropriate. 3 r In these collection matters, we will utilize essentially the same techniques which we presently employ in the process of delinquent tax collection. These processes include i mniling of demand letters, selective mnllings In appropriate circumstances, litigation, and telephone contact. Where these rion-tax delinquencies occur independently, we will file suits and prosecute them to Judgment on a selective basis if requested, founded upon such s, criteria as dollar amounts and multiple delinqucncles, } We propose to continue to undertake the collection of these accounts on the basis .i of attorney's fees assessed to and collected from the debtors. In the event that said fees are recovered from the debtor, we suggest that such fees be paid to the firm as Li compensation for these endeavors. At any event, our proposal contemplates that the t collective amount of assessment, penalty, and interest will not be diminished by the y payment of any collection fee to the firm. f j In addition, we will continue to provide legal Opinions to the City, If' requested, concerning possibilities for pursuing coda enforcement programs through tax delinquencies. MANAGEMENT INFORMATION AND REPORTING ~i t Management reporting is critical to effective client relations. We provide Our clients z ,fit with reports concerning collection results, workload and status of accounts. Our staff of 33 t 1 { ¢ attorneys, management and technical personnel are available to meet regularly with your staff' and City Council, if desired, to report our results and discuss the status of your s 7 collection program. Management of our multi-faceted services requires reliable control of information and accurate reporting. Because of our computer capability, we can provide information I I that serves as a valuable tool in revenue forecasting, Detailed reports are generated monthly and can be utilized for the following purposes: ' To provide a profile of the delinquent tax roll (by property type, dollar range, € years of delinquency and frequency of delinquency); • To track collection progress; 4a • To track lawsuits and the litigation process; - To track bankruptcy; and <i t To highlight problem areas requiring special work programs (e,g, bad address, i appraisal problems), A sample of the statistical reports which we produce for the City of Denton is i included as Appendix E, These reports include the following information; • Delhtquent Tax Summary - High level profile detailing number of accounts and delinquent dollars by property type; i Size o/'Accomus - Profiles delinquent' roll by property type In ranges of large, { t . mediwn and small dollar amounts; 1j Degree of Delinquency - Indicates the pattern of delinquency by first time, repeat, • chronic and other; Age of Accoants • Provides detailed information regarding the patterns of d elinqu~etn y in various combinations according to years for which taxes are Detailed Dirtrlbutlon of Delinquency - Details delinquent accounts into different dollar ranges for all years, the most recent tax year, and first time delinquency, We will continue to provide the City of Denton with monthly reports outlining collections, lawsuit activity and any other significant activities occuring during the reporting ) period, In addition, a monthly report detailing the status of all pending litigation and a full register of the delinquent tax file containing lawsuit, bankruptcy and problem account Information will be provided to the City, i i i r I ~ ~J E 34 t 4 F, t i IV. DENTON'S CUSTOMIZED rW TAX COLLECTION PROGRAM ► The services and operations described in this proposal will continue to be highly effective because of the close coordination our firm maintains with the City of Denton Finance Director, Treasurer, Tax Technician and City Attorney. This coordination involves our Denton office manager, Deborah Patton, attorneys assigned to represent the City of ' Denton, Sydna Gordon and Michael Deeds and our North Texas Regional office manager, t t b Nancy Primeaux and the paralegal and collection staff. Our affiliated attorneys, Curtis i Loveless and Mike Gregory, also assist in coordinating and monitoring our efforts, t4~ ' f I An efficient tax collection program for any entity requires customization of collection efforts to meet the needs of the individual taxing entity, In Denton, HGB&W has developed a program that is unique to the needs of the City of Denton. This section is 14 included in our proposal to highlight examples of the customized tax collection program activities that HGB&W performs for the City of D mon. These efforts have made our r' f,d Denton collection program a success, t' I. 1. Knowledge atx►ut the City's delinquent tax roll HGB&W's computer records Include not only information from the City's delinquent tax roll but also additional, valuable Information about each account, The City provides HGB&W with its delinquent tax roll information monthly by computer tape. Our data processing department merges additional information f into HGB&W s computer files which we use to produce a delinquent tax register l d (DTR)4 For example, HGB&W's DTR reflects whether accounts are already in suit or in bankruptcy, have tin assessment problem, are under a payment `t arrangemAnt, have it bad address on the roll, or has had a change of address. Ms. Patton uses this information to target accounts for demand letters, Immediate suit, for research, or for placing a hold on further action until a problem is worked out. Ms, Patton then gives the City Tax Office a copy of the r t HGB&W DTR on a monthly basis. t I-IGB&W also produces for its collection activities in Denton an account list by dollar amount (our "high dollar" list), a list of "clean" accounts with no hold codes, and a profile of the tax roll by property type, HGB&W uses these f,# reports not only for collection/litigation activities but also to predict trends in to Denton which may indicate a need for specialized collection activities, 2. Coordination with City staff on code enforcement project 4 t Tho City staff requested our assistance in a project to test whether tax foreclosures on abandoned properties is ►t viable alternative to condemnation ► foreclosure proceedings. HGB&W staff and attorneys met with City staff to formulate a plan of action, HGB&W recommended that one test case be moved through the legal system In order to determine the costs to the City, the time frame, and the feasibility of the plan as an alternative to condemnation t; proceedings. A list of accounts were provided to us. HGB&W filed suit on each account with delinquent taxes due, putting the City in n position to proceed with the cases should the City decide to take that route. The first test case was tried In April, 1991, and the tax sale should be conducted within the next three k 35 5 r 3 tM months, with Council approval, A report on the case was provided to City staff t~ in April, 1991. i 3, Coordination with City staff, to collect mowing and paving liens There are Not all unpaid mowing lien accounts are on abandoned properties, Patto etarCetns. f cases where t owners he office just refuse t pa which tax accounts mowingbeenli rgetd for sui some , l + routinely informs the and wh i1tforms her that there are mowing or paving liens, en the Tax Office and w W includes a claim for these in the delinquent tax suits. One example t of how this results in payment of mowing and paving liens is the case of City y, S dna Gordon collected for the City, not only $6,325,52 in taxes, petty ry and interest but also $1,447.74 in mowing liens through the delinquent a tax suit. Addltionatly, 1{GB&NY has recovered paving liens pursuant to the bankruptcy : roximatel $29, actions. In Apr.il, 1991, we recovered app a meetti throughout the bathe in nkruptcy ; "t paving liens, By aggressively pursuing p Y g paving lien from the proceedings, Michael Deeds was successful In coilecn the t debtor, i lienholder, since it could not be collected from the bankrup i rid the ~6 een W's staff 8 f This coordination of collection efforts betty vin 1i ollllec!tion-%, HGB&WC81 c staff maximizes both tax and mowing(p' g t coordinates collections of mowing and paving liens through payment arrangements, described in paragraph 4. Coordination with City staff on payment arrangements t Deborah Patton, our Denton Office Manager, works closely with City staff to ensure that all payment arrangements are structured to draw in both tax and F non-tax delinquencies, either- through a payment contract directly between the City and the taxpayer or through litigation. for execute a x t When the City agrees tCity allow an requires dthatugallt delinquent taxy accotunttstalso be E non tnx accounts, the tit yg decislonion l included in the contract, Patton rwhlch affects hieyCit Information on the delinquent the payment contract with the individual, if the City decides to allow the c payment contract, HGB&W will put a hold on Its collection activities on the tax t i;al account until the City advises us otherwise. if the individual seeking a payment arrangement with the City has alread been sued for delinquent tares, the City staff will refer the person to Hanat unI E: appropriate ca es, HOMW will allow the taxpayer time to pay including mowing and paving liens, + Coordination with City staff to pursue defaulted payment contracts 5, Ms, Patton, at the request of the City staff, will prepare and send a letter to i taxpayers who defaultheir payment ctracith the t on doe.nnot satisfy the Ci City, TaxaOffices by of this collection letter, the. taxpayer + i payment, we file suit. l 36 C, fAl ~ f -,VZI A I 6, Networking with courts and sherffs department s established a finely tuned network with the District Clerk's Ms, Patton h, s E office, ffs Department and the District Courts for the efficient handling the Sheri ~ , of tax suits. Good working relationships with these governmental offices are essential to a successful tax collection program. Our firm's success in building j these good working relationships in Denton has played a major role In our 1 excellent performance record in Denton, Ms, Gordon was instrumental in setting up a tax docket system with the District .l Judges, This system reduces the workload on the District Clerk's office and expedites the resolution of true cases, thus reducing the Judges' pending caseloads, Because of the large number of tax suits filed, our comprehensive set of services to the District Clerk's office helps move the City's tax suits as quickly as possible through the court system. Another important entity In the. tax collection program Is the Appraisal District, A Our Denton office personnel work closely with the Appraisal District, exchanging information and working with taxpayers as the need arises. 7. FDIC collections HGB&W hits been on the front lines of the legal battles between FDIC and taxing entities. Our attorneys continually monitor the latest cases and f FDIC/RTC activities, HGB&W's expertise in this area of the law and aggressive collection activities and lawsuits have led to payment in full to the City, For example, Red River S & L claimed that it did not have to pay taxes on property i it had acquired from FDIC. On hehalt' of the City, we sued Iced River and they paid $114,751,95, the full amount of taxes, penalties and Interest due, As e r + result of this lawsuit, Red River S & L also remitted to its $43,679,21 for a, Denton County and $154,709,9$ for Denton ISD, ' 8, Responding to Staff Requests Ms. Patton contacts the City on a daily basis and interacts with the. City Tax, F=inance and Legal Departments, She ;s available to respoonu to special requests y from the City for research, informational reports or projects requiring immediate actiou by our firm, The City staff requested our assistance and recommendations to Improve collection of mowing and paving liens FIGB&W, rafter meeting with the city .1 staff, provided the staff with suggestions for guidelines for the City to consider, The City staff also requested our recommendations on the problem of mobile l home tax collections. We set up it neeting between the City's Tax Technician, Vic Schneider, and the Tax Assessor/Collector for another of our clients, the I City of Seagoville, We had previously assisted Seagoville In drafting ordinances and setting up procedures to improve tracking of mobile homes and the collection of taxes, i 9, Data Procewdng/System Transition Assistance When the City decided to change Its tax collection software during this past year, our Data processing stuff provided a demonstration of out firm's current tax collection system that had been developed by our subsidiary corporation, United Governmental Services of America, This system is being utilized for 37 • f -N -fa j collection of current and delinquent ad valorem taxes by several of our clients. W HGB&W provided the City copies of user manuals, screen layouts and report formats. While the City chose to proceed with plans to utilize software by the City of Wichita Falls, we hope this demonstration reflected our expertise in tax collection systems and willingness to assist the City of Denton, As part of our current contract, HGB&W has also provided $8,000 in financial assistance to the City of Denton for this installation and customization of the new system and for the purchase of additional hardware and equipment, 1 During the past eight months while the City has undertaken the system conversion, our firm has offered consultation and technical assistance to the w, City's data processing staff, These coordinated efforts should now allow us to resume our normal collection procedures, We anticipate that HGB&W will i perform an account reconciliation prior to our July, 1991, mailing, i 10. Annual Collection Projections Regional Manager, Nancy Primeaux, and Data Manager, Barbara Barrett, i provide revenue estimates and projections to the City Finance staff on an annual I basis as part of the City's budget lirocess, i Each year we review the accounts that comprise the outstanding delinquent tax 1 roll and utilize our most recent statistical profile of the delinquent tax roll that deluds delinquency by property type and age to estimate collectibility, We also analyze collection patterns for the City over the last several years to project the amount of delinquent taxes to be collected for the upcoming year, J In regard to the upcoming 1991/92 fiscal year, we plan to provide the City a revenue projection along k,i?h an analysis of accounts that we believe may be 1 uncollectibler Many taxing unha that we serve are establishing "dead rolls" that include accounts that meet certain requirements of uncollectibility. While these accounts are not legally canceled from the tax roll, we recommend that the City T~ Finance staff take them into consideration when making budget projections, We will work with the City to review this Information and quantify these accounts, Areas of uncollectibillty Include; • Accounts with kill years past the Statute of Limitations with nu pending suit or bankruptcy; +.1 • Exempt property (government owned, etc); 1 • Tax Deferrals/Over-65 Exemptions; • Appraisal Review Board Suits (non-dellnquent); # w~ • Business Personal Property accounts with bad addresses or out of business and the account no longer exists on the current roll; • Business Personal Property accounts taken over by a Federal Agency; • Business Personal Property accounts that have been discharged from a Chapter 7 liquidation; • Business Personal Property defunct corporation accounts where research has determined that there are no assets; and j 38 'J OWEN G 4 Mobile home and aircraft accounts with a bad address and account no longer exists on the current roll. 1 i ;t 39 i , V, DATA PROCESSING ' (RFP: Selection Criteria 3) i f Computer Systems application of high technology to delinquent tax collections, 1 has 1 ioneered the est taxing jurisdictions in Texas f{Gl3&W PI Our beginning, representation Of the largest maw information management and data lated utilization of the most advanced ed have~ assembled astaff of 22cc mpute communications technology. Over the of total experience in the field of infarmat o Y experience is related directly to collection of ' processionals with more than 200 n technology, Of this total, 95 y years of delinquent and current ad valorem taxes, capabilities can be divided Into the i Our firm's systems of programs and processing following categariest s p; Tax Roll Analysis . Delinquent Tax Collection Support s rl Computer Hardware and Software Resources Extensive searches of t Tax collection is a highly specialized area of data processing th ffclrtI sOftware the marketplace Indicated that there are no suitle a high prof les ~ggres IvencOllet Ginn ei ~ ndeyuately address our clients' requirements to effectively handle high volume ~ We also found that a diverse set of tools was required s personalized collection activities. mainframe Conseque computers, << collection activities as well as highly rocedures that employ i mini allowing our personnel , have developed a system Of software and p computers, and micro computers in an integrated environment y to choose the most appropriate tool for the task at hand. As we work with our clients throughout the state, we are continually developing, be readily r and eadily a procedu ppliedres As and perfecting our software systems. New programs applying roblem unique to one client can very often ng to solve a p solve the problem for another client, In this way all clients benefit from our ongoito i research and development activities, artalyzing the tax roll, From Tax Roll Analysis each We begin our collection effort, for the roll lrequir requiring special attention, This profile number of t` this analysis we identify problem areas in retu f I may indicate a large percentage of d ttddhig'teincidencerof bankriuptcy, or rge some other Y+ acounts with many years u del uen t subset of accounts that requires sp sl~eCCit~t, his profile is utilized to custnmixe an effective collection program for the y of Denton 1 Delinquent 't'ax Collection Supp<trt aces our efforts in the From the analysis of the tax roll, we develop eS work plan to problem areas, Some of the tools uvail<tble to add these 1 40 6 i Mass Mailings • high volume, personalized mailings accompanied by detailed tax P4 statements, used for all accounts subject to mass mailing Cntivity; ! Specialized Mailings . highly personalized low volume mailings usually consisting of 200 or fewer letters to taxpayers falling within targeted areas; } Speclalized Listings - reports detailing the status of various portions of the ; n delinquent tax roll that have been identified as problem areas; r Delinquent Tax Registers - listings of all accounts available for collection along with the status of the account (alphabetical and account number order) i. Account Audit Palls • showing the change in status of an account from one file update to the next; and k I Clean Account Lists - listings of all accounts available for collections that have I no hardship, assessing problem, payment arrangement, bankruptcy or other ; { status that would preclude the filing of a lawsuit (alphabetical, account number i t and descending dollar order), IBM Hardware F-k 1 IBM 4341 It Mainframe with 8 Megabytes of Main Storage 4 STC 4500 Series Dual Density tape Drives, 1600/6250 BPI 7 STC 8360 Disk Drives, 8 Spindles with 317 MB Storage per Spindle and 6 Spindles with 634 MB Storage per Spindle 1 STC 8002 Disk Controller r 1 STC 1800 LPM Printer 1 XEROX 4050 Laser Printer capable of printing 50 pages per minute f 32 ITT Courier 'T'erminals Ott Iiewlett•Paclrard Hardware/Software 1 HP30(X)/68 Computer with 12 MB of Main Storage 1 HP3000/52 Computer with 4 MB of Main Storage 1 HP3000W Computer with 2 MS of Main Storage I HP30M/LX Computer with 2 MB of Main Storage 1 78788 Mag Tape Sybsystem 1 7974A Mag Tape Sybsystem 10 7938XP Disk Drives with 404 MB Storage per Spindle { 3 EMC" Falcon 400 Disk Drives with 406 MB Storage per Spindle 1 2564E 600 LPM Printer 31 1 2563A 300 LPM Printer 67 2392A Terminals t 14 2392A 200 CPS Printers 1 LCR2630 Dntaproducts Laser Printer t Various personal computers, Laser printers, Dot Matrix prlntcrs, Bar Code Scanners, l i OCR Scunners, Plotters, DigitizNrs, Graphics Workstations, Intelligent Networking 41 1 r t ti Y w ~s f •t f , Terminals, etc. Various processors including 8086, 80286 and 80386 Multiplexers, Modems workstations. Operating System N~► DOS MVTNSE f ri Languages z f COBOL 1 CICS VSAM 4 !~1 Assembler DYL-280 VIEW IMAGE MicroFocus Workbench with CICS Option fi Software dBase III Plus, ; ( Irk A variety of off-the-shelf software packages such as Wordper~ectI Nutshell Plus, Lotus 123, Harvard Graphics, Clipper Compilers, COBOL Compilers, C Compilers, Macro Assemblers, Windows, Project Managers, etc, Tax Office Services f United Governmental Services of on- t HG6&W, through its subsidiary corporation, ion s tax i which America, Inc. (UG5A), has developed forr collection cat current and delinquent tad valor m taxes ..provides technological ,appo } in a large multi-jurisdiction environment, The design of the UGSA-Tax Collection System (UGSA-T(S) grew out of the I experience of several key staff personnel effort it wch major rewrite of the full Bexatlju isdictfon ting control and led to the virtual consolidation of all System in the early x, That system capability,. greatly enhanchanced accounntin collections Into the Bexar County Tax Office. j The original Implementation and Installsrtion of the UGSA-'I'CS was for the City of were also utilized bydthe 1989 City of anfar the. 1987 tax rnll,and twas the managed, f Harlingen, Harlingen Be inning ing in 1888, theXGSAJCS gg and Los Fresnos CIS[a in a consolidated, privatized tax collection Ilnrlingen C15D has bean used by Fort Bend County In a multi- c)peration, Since April, 1990, the Sys.tem jurisdiction, county environment, Each of the above referenced implementations were in On November 20 19A HOW hardware environment our was selected oCnuntY rrlgianalm~lemeintrthe UGSA-I'CScn?helC~nunty' HCs IBM ai Dallas compatible mainframe computer. OBOCICSu andrVSAMhat effort, ):-1GB&W will completely recode the System using C L, > {GB&W is available to disssH ~gcW'Ciwcalthh oft experience' In developing and can derive benefit by drawing upon operating current and delinquent tax systems, az u 3 I, , 1 VI. EQUAL EMPLOYMENT {OPPORTUNITY i AND AFFIRMATIVE ACTION :Heard, Goggan, Blair & Williams is an Equal Opportunity Employer, The law firm n has always complied with not only the letter but the spirit of the law regarding the Civil Rights Act of 1964, and related equal employment opportunity legislation, Our firm's affirmative action and Minority/Women Business Enterprise expenditures S plan includes minority and female participation in five separate capacities: 1, A partnership/ownership interest in the Firm; 2. Members of our own staff; i 9 3, Attorneys performing legal work; 4, Subcontractors; and 5. Vendors and suppliers, j Our performance demonstrates our strong support of minority and women business enterprises as well as our commitment to providing ownership and career opportunities for i minorities and women within our firm, A recap of our activity includes; t P~rtn~rshinlQ~yne*h 1. The firm partnership Includes Ms, DeMetris A, Sampson, an African-American attorney in the Dallas office, as one of the 1 firm's six partners. Ms, Saiopson has direct Involvement in the allocation of our firm's M(WI38 > resources within the community and serves as the firm's Affirmative Action rt Liaison Officer for tl;e North Texas region, f+.,,tplc,vof Minority and 1nmen Within YIGB&W: Our Forth Texts Regional Office employs over thirty tax professionals, Minority and female a, representation has remained at it high level throughout our organization, including the ranks of attorney, managerial and supervisory staff as exhibited r hel~~w; Tutal North "ie_..~xas.Regional, Office Staffs 1 t. % Total Minority 45 African American 74% Hispanic 13% Other Ethnic Minorities 13010 55% 9 Anglo Female S9% ; Mnle 11% 43 r i R Yxoo i s ~ i t Attorney_ Managerial and Supervisoa Staff' Minority 33% f Anglo 67% i Female 89% Male 11% , 1 Mr. Stephen Blair, a partner, is the Affirmative Action Officer of the firm, Mr, Blair had previously been Affirmative Action Officer for the Texas Education Foundation, ra Inc,, a large non-profit corporation with more than eight hundred (800) employees, Mr, Blair has written numerous affirmative action plaits that have been approved by the U.S, i Department of .Labor and the Equal Employment Opportunity Commission, p. Our firm always has given high priority toy the hiring of women and minority x ' personnel in all categories of employment. The firms growth in recent years has provided ample opportunities for its minority and female employees to learn a wide variety of legal, ~ technical and professional skills and to advance rapidly, In addition to providing professional development opportunities through permanent employment, the firm's summer job program has also been a major source of on-the-job f training for minorities and women. We have also established a Minority Law Clerkship i Program in the North Texas Regional Office, Minority law students were hired and familiarized with the Dallas legal system during each summer since 1987,. The firm plans t to continue this program during the summer of 1991, N t Use of Minority and Female Owned Businesses as Vendors and Subcontractors { During the course of doing business, our firm calls on numerous outside vendors e to provide various services, Be it office supplies, computer equi ment, temporary labor, legal services, abstracting, travel needs, or some other type of service, the firm makes every 3 f effort to promote the growth and advancement of minority and female owned businesscs, Our firmpolicy is to give preference to M/WBE companies, ~s L { 44 rya.,„Z VIL Suggested Performance Criteria, Financial Stability and Performance Commitment i Performance Criteria Because an effective delinquent tax collection program is comprised of a s comprehensive set of services, we recommend that numerous criteria should be utilized r i by the City of Denton in evaluating the success of the contract. Revenue production, however, is the reason the contract exists and, therefore, the key elecient of consideration. 6 in response to the City's request for suggested performance criteria, we have detailed a number of items by which the City of Denton can quantifiably measure the success of the contract. These include: f s Revenue production; Scope of services provided; 4 j • Degree of account resolution; • Quality and success of the litigation program; Quality of the data processing capabilities and support provided; w • Quality and extent of overall assistance to the City of Denton; „t . Quality of management reporting; and • Continuity of services, g The primary criterion for the City of Denton to utilize in evaluation of the success of the contract is revenue production, This is the primary goal of the contract and can be measured by the City on a monthly and annual basis. A proven and predictable track record is critical as both a selection criteria and a performance measure, 1 i The scope of services provided Is indicative of the success of the program. A more t•► t comprehensive set of legal, collection, research and support services should result In a greater amount of revenue, A workplan should be continually monitored and updated i based on collection results and information provided in management reports, Additional performance criteria related to scope of services Include: the amount of generalized and targeted mailings to delinquent accounts, the amount of successful telephone collection calls made, the success of the litigation conducted and the support services provided to the City, The extent to which problem accounts are resolved, and the firm's efforts result in improved collectability of a tax roll, 1s an important performance criteria. The results of various research efforts involving bad addresses, lawsuit service and unlocatable taxpayers can be measured, The degree of firm's responsiveness to taxpayer concerns can be measured by the } i*1 quality and timeliness of the firm's correspondence sent in response to taxpayer Inquiries, y by measuring the volume of taxpayer complaints and resolution of these problems and by observing the staff assigned to this project. It goes without question that the staff must j conduct business with taxpayers on behalf of the City In a professional, fair and equitable fashion, i 4 ',f 45 i , c ~ j ii i The overall quality and success of the firm's litigation program can be measured 1 through reporting techniques. The quality of the lawsuit preparation, the timeliness by which the cases are handled and the disposition are all important performance criteria. n The data processing support that the law firm makes available to the City is another } important performance criteria. It is critical that the firm's technology be state-of-the-art I the hardware adequate to handle quantity rapidly and the programming staff knowledgeable. The staffing that the firm dedicates to the project Is an important performance criteria. The quality and experience of the staff assigned to this project are both important determinants. The extent to which the project team is responsive and works with and ` serves as an extension of the City of Denton staff is unto, to the success of the program.. The City can measure the extent of direct and indirect assistance it receives from the law f firm and quantity the amount of City staff time that can be redirected to other projects, The quality, meaningfulness and timeliness of the management reporting Is important. Reports that detail collection results, workload statistics, status of accounts and (1 litigation tracking are helpful to the monitoring of a collection program and serve as a t, valuable tool in revenue forecasting and measuring the success of the firm's performance, N Finally, continuity of past services is an Important criterion In evaluating the future success of this program. The existing program operates extremely efficiently and effectively. The extent of transition time and costs that the City would incur if a change were undertaken should be evaluated, Transition costs should be subtractbd from revenue " projections in order to determine the true effectiveness of any proposed collection program, ` It is our feeling that during difficult economic times such as these, the City cannot afford to put this vital service at risk, i Financial! Stability and Bond or Other Assurances (RFP: Selection Criteria 4) I i We have substantial financial resources necessary to complete this project. If requested, we will provide a bond or other assurance that the additional penalty assessed to defray the cost of legal fees on accounts prior to the 1985 tax year will be repaid by the firm in the event such fees ~ are ruled invalid. i Performance Commitment t !'f used on our firm's proven four and a halt' year experience In collecting delinquent taxes for the City of Denton, we are In a unique position to make collection projections, We commit that our collections will total at least 6091o of the total amount of base tax of current year delinquency that exists on July 1 (the new "turnover" roll) by the end of the twelve month period beginning July I and ending June 30, We will maintain thfc ' petformance standard during each year of the contract) ' If we do not meet this commitment, we will supply the City $7,500 worth of legal services, programming and computer services or a cash payment, according to the City's jjj preference. The chart below details the history of our collection performance for the City of Denton since we were hired in 1986. This chart details the amount and percentage of the current year delinquent roll (base tax amount) that have been collected, i J 46 1 ' Current Year Delinquent Collection Analysis j ; Time Period July 86-June 87 July 87-June 88 July 88-,Tune 89 i Collections Reported 1985 Taxes 1986 Taxes 1987 Taxes Current Year Turnover (Base Tax) $533,428 $649,054 $755,923 Collections $378,404 $4831017 $573,143 % Collected 70,94% 74,42% 75.82% E Time Period July 89-June 90 July 90-April W ' Collections Reported 1988 Taxes 1989 Taxes Current Year Turnover i~ (Base Tax) $747,340 $5979310** Collections $519,445 $362,296 % Collected 69,51% 60.65010* 3 * Represents 10 months of activity, Current year turnover declined from 89/90 by 20,0857o. Our firm pledges to exercise good faii and due diligence in the collection of r delinquent taxes for the City of Denton and In our efforts to meet this performance goal. It should be recognized that the firm should not be penalized if adverse economic conditions or other factors beyond its control unise a material reduction in the'callection percentage, r~ ' ( 47 k lit 4 1 VIII. Division of Responsibilities We have attempted throughout our proposal to describe our law firm, staff, data processing expertise and the scope of services we employ to collect delinquent taxes fort the r City of Denton. The purpose of this section is to recap the points listed in the City of Denton's Request for Proposals under "The Law Firm Will" and "The City of Denton Will,' the Ci's taxes since 1or the most p, the Because we have activities that we now perforbm for were one-timetstart been either ongoing responsibilities a e r,4 t up events that have been accomplished. € i 9 I Responsibilities of the Law Firm i HGB&W has developed the computer software nect,,sary to perform this contract. We will continue to write collection letters to all delinquent taxpayers, perform address research, file and prosecute lawsuits, and pursue judgment collection, foreclosure and k 1 seizure and sale of personal property when appropriate. We will continue to receive and a process taxpayer responses and report errors and corrections to the Tax Office. j We will continue to bear the entire cost of the operation, including; salaries, } computer costs, rent, equipment, telephone, postage and all supplies, t r We will continue to receive the delinquent tax rolls and provide all research and paperwork necessary to provide taxpayers and the tax collector with correct or corrected ; information to update the City files including forwarding addresses as Sund we will i already substituted as attorney of record on all existing suits and interventions continue to pay all court costs and filing fees, when necessary# y We will continue to submit monthly reports of suits flied on accounts and duplicate ; letters sent to taxpayers, when appropriate. We will provide periodic reports to staff that i detail collections, lawsuit activity, judgments and foreclosures. We will continue to file lawsuits on delinquent taxpayers that do not respond in We will continue to I l accordance with the schedule established by the ouCity n of Denton. intervene in delinquent tax suits filed by Denton County and Denton ]ndep~endw'l,s~nsuh District, If applicable, pursuunt to See, 33,44, Texa.o Property Tax Code, with the City of Denton's attorneys In filing listedPWe will continue into tie smptcr proceedings and provide bankruptcy listings, raq collection of delinquent taxes pursuant to Sections 33.41 and 33,42, Texas Property 'l'ax C Code. , J-4 The law firm will continue to follow through on all suits and provide reports to the 1 City of Denton. Furthermore, we will continue to provide recommendations that nn installment agreement be entered into between City and taxpayer, for qualified individuals inu pursuant to Section 33.12, Texas Property Tx Code, We will c nts toent pursue ale~ga l support and research as needed and we will provide r c if a case is wank or the likelihood of collecting is low or unlikely. We will continue to collect only those groups or individual accounts which the City of Denton determines In its discretion lire to be collected by our firm. We will continue to obtain the ownership records of all property on which a suit is s filed. We will continue to pro Ind other costa, and complete to Sections 33 S and 33 07,eTexas 6 ! including court filing fees and a pursuant 1 1~1 t 48 ' IS f ,x;.y;rsr r 1 Property Tax Code, and indemnify and hold the City harmless in any suits or liability that may result from the delinquent tax collection. We will continue to propose a method of projecting an amount of delinquent taxes i that will be collected by our firm on an annual basis and communicating this projection and [ analysis to the City Finance Department, r The current method of payment by the City is satisfactory, We understand we will continue to he entitled to fees on amounts actually collected while the contract is in effect ; ri pursuant to Section 3307, Texas Property Tax Code. < We will continue to comply with not only the letter but the spirit of the law S regarding the Civi: Rights Act of 1964, and related equal opportunity legislation. Our Affirmative Action Program and staffing analysis Is included in this proposal, Our firm currently utilizes minor ity subcontractors, We will continue to assist In collecting delinquent accounts for paving assessments,, substandard housing demolition liens and weed liens, We will coordinate the filing of all tax suits with the City Attorney and all tax aw collection efforts with the City of Denton Tax Department and, when necessary, City a approval will be sought, We will provide for copies of all tax files to be turned over to the s City Attorney if the contract Is terminated, We will make recommendations to the City t Tax Department on accounts to be collected (i.e,, mobile homes, aircraft and business ! personal propel iy) by summary seizure (Tax Warrants) and perform all legal work i necessary to reduce these accounts to payment of taxes pursuant to Sections 33,219 33.22 t and 33,23, Texas Property Tax Code, t We will commit that our collections will total at least 60% of the total amount of current year delinquency (base tax amount) that exists on July 1 (the new "turnover" roll) f"} by the end of the twelve month period beginning July 1 and ending June 30 and have provided a penalty clause if this commitment is not met, ! We will continue to concentrate effort toward the collection, within the statute of t j limitations period, of delinquent mobile home and business personal property accounts, We have described these special efforts in our proposal, ! 1 j Responsibilities of the City of Denton i It is our understanding that the City of Denton will continue to provide the law firm i with initial delinquent tax roll date annually, and after collection activity has commenced, updated tapes reflecting current payment information on a monthly basis, i Under present law the City of Denton is not liable for court costs or security for tl costs, They must, however, pay the cost of publishing citations In those situations whrre I citation by publication is necessary and desirable, under the mandatory provisions of ; ' Section 33,49, Texas Property Tax Code, The City will be responsible for payment of i sheriffs fees, execution fees, publication fees on Orders of Sale when the property does not sell and is struck-off to the city, The City will also be responsible for Attorney lid Litum fees and any citation by publication fees on Code Enforcement Project cases, The City will continue to be responsible for providing updated information such as adjustments, payments, errors, double assessments, or other discrepancies on delinquent accounts and forwarding such Information to the law firm, The City will continue to ~totify the haw firm of tiny taxpayer that has filed bankruptcy and notified the City of such activity, 49 WWI n t s srs a_ Y Our fee will remain at fifteen (95%) percent of the amount of all delinquent taxed, s pursuant to Section 33,07, Texas Property Tax Code, penalty and interest actually collected and paid to the collector of taxes during the term of this, contract. The collector shall continue to pay such funds monthly by check. The City will 'continue to be able to , terminate the contract with thirty (30) days notice for cause. The City will be requested to allow an additional six months to reduce to judgment all suits filed prior to the last date ° of the contract, j The City will continue to be responsible for preparing and mailing tax statements ~..t at least thirty (30) days, no more than sixty (60) days, prior to delinquency date, giving + notice to the delinquent taxpayers of the potential add-on cost of collection. i 1'a f , r 4j f so t 1y t l IX. SUMMARY OF ATTORNEYS' FEES AND PROPOSED CONTRACT (RFP; Selection criteria 6) s f k i We propane to continue to called delinquent taxes for the City of Denton for a to a in the amount of fifteen (15,11o) of the amount of taxes, penalty and Interest actually t' collected (Sections 6.30, 33.07 and 33,48, Texas Property Tax Code). No fee will be Our fee would f payable until the delinquent tax money is collected and in the City treasury. be payable on a monthly basis. This is a standard arrangement throughout the state and was previously promulgated by the State Property Tax Board, At no additional cost we will `provide legal j` representation in connection with all phases of collection activity as descrsbed previously, It is the considered legal opinion of HG8&W that contacts and compensation for 1 private attorneys are strictly governed by Texas Property Tax Code Sections 6,30 and 33,07, nd Ofice the Attorney It has been consistently s hel by t Courts have no auhority to hire or compel sate attorneys eX ptbby that ; of Texas that taxing units I , authority expressly conferred by statute. l Appendix F includes a copy of a proposed contract with the City , of Denton. If I the City desires, we will include additional extension options that could be exercised at the 1 future discretion of the City of Denton In order. to avoid program disruptions, l ' I a ~ a ~I I !1 l 51 4 y, q ' X. APPENDICES ~ y I 4 1 oil .j l r f I f { t f S2 t w~!tsx, t 4 f APPENDIX A ' COMMUNITY INVOLVEMENT i C I 3 { C i ~ { 53 51 tie, r fa . ri Involvement In The Communities We Represent t~ ADOPT-A-SCHOOL MUSIC EDUCATION ra a~ HG13&W is the underwriter for the sat Anionlo Sym- HGB&Wadopted Eighth Avenue Elementary School. phony's Education Program. The sponsorship allows area high alargelyminorityandlow•incomeelementaryschoolratcdthe ¢±i sixth lowest academically achieving school in Texas, to help chool students to attend symphony performances (or fl. support education throughout the Houston area. More than Included Mththeperformance isapre-concert presentation by the concert's eonduclor and tour of the Majestic Theatre, Thou• andtwenty f tutor rst students. In employees addition to th dition to the their personal time intovolassistvement, the teachers ands of students participate in the program, many of whom 1 firm made a substantial financial contribution which enable) aueud the symphony and the Majestlc7heatrn for the first time, I Niusic said. "My stu- rset Some the school to purchase hundreds of badly needed librery books dents were awed bE~teclxauty of he music an~ the theatre Our and ether materials. Mrs. Arthur Adams, Principal at Eighth ool's artici at ion has increased our community's aware. ,dr Avenue,said, "This contribution Mime, talent and money has l~,,sinallthesymphpnjsartivities," PP truly beriefitted the children at Eighth Avenue," a FIELD TRIPS SCHOLARSHIPS - UL Ir I by II ~ e w 1 lIGH&W makes annual scholarship contributions (tit f 4 ea sponsors various field tripps rfor odo le an in the HGB&W and farmfonandHeaumontareaslotouonAvestock Show and ?;'~.iydor or PursuingacaretrinlaworconpuerscienceThv~c farm (aril aw these to attend the Houston Livestock w and I; ilhe~lstro~ me,thcEighthlWonderolihesWo~tdtandrhavea n.la.,school rboaardofficlalstocnsurerecipiensmeet standord f" hands-on experience with (arm animals andlivestock, Byspon• [WlArshipqualifications• spring such field trips, the firm is able to help schools expand i : their educational opportunities for disadvantaged students. such HGB&W supports and participates in many other community I)rogram~aiound sthe s Arts Seriesas the Warm cChrtnic i Decathlon and Pentathlon, Library Foundations, Drug Abuse :1N%a w icss, for Children, Little League and many more youth st:rvice and OLIuitUion programs. HGB&W takes pride in its involvement in these community and c hication programs. It symbolises the truth that our f~# accomplishments can be measured, not by what one has, but rather by what one gives. { S W `4 y, t ! APPENDIX B ti LIST OF CLIENTS ! j } I l A i ! ~a SS ~ 777 ` S COUNTY SLIENTS t ' ~ Name, Address, Number of 4 Telephone Number fl Ant Year and CPers2rt t Dallas County 704,328 Cameron County 1491720 s - 600 Elm Street 964 E. Harrison Street y t Brownsville, Texas 78520 R Dallas, Texas 75202 (512) 544-MM ` (214) 749.8811 The Hon. Tony Yzagulrre, Jr, l The Honorable David Childs Tax Assessor-Collector. f't Tax Assessor-Collector 471,183 Jefferson County 1381961 =9 Tarrant County Jefferson County Courthouse Tarrant County Courthouse Beaumont, TCxRS 77701 ` } Fort Worth, Texas 76196 (817) 334.1120 (409) 835.8516 f The Honorable June Garrison The Honorable Nicholas Lampson i Tax Assessor-Collector Tax Assessor-Collector 451,050 Fort Bend County 123,105 4 Bexar County P. O. Box 399 Bexar County Courthouse Richmond, Texas 77469 r San Antonio, Texas 78205 (713) 3424411, Ext. 326 a} (512) 220.2266 The Honorable Marsha Gaines The Honorable Rudy Garza Tax Assessor Collector Tax Assessor-Collector ' 167,136 Williamson County 86,385 Montgomery County Williamson County Courthouse 300 N, Main Street Georgetown, Texas 78627 Conroe, Texas 77301 (512) 869-4303 i (409) 539.7898 The Honorable Dorothy Jones The Honorable J. R. Moore Tax Assessot-Collector Tax Assessor-Collector Brazorla County 165,419 Hunt County 57,979 ' ;*I } Brazoria County Courthouse p, O, Box 1042 Greenville, Texas 75401 Angleton, Texas 77511 (214) 455.1210 l he 233. Honorable e Ronnie &oaddus 'The Honorable Joyce BartoW The j T Tax Assessor-Collector County Commissioner } i~ t , t .max: F Starr County $0,612 Brooks County 10,746 Starr County Courthouse P. O. Box 427 ' Rio Grande City, Texas 78582 Falfurrias, Texas 78355 g } (512) 487.2376 (512) 325-5604, Fact. 215 The Hon. Maria.Orfelia Saenz The Honorable Joe B. Garcia r Tax Assessor-Collector County Judge I Wharton County 48,827 La Salle County 90 100 Milam Street P. O. Box 340 ' Wharton, Texas 77488 Cotulla, Texas 78014 (409) 532.4612 (511) 879-2716 The Honorable I. J. Irvin The Honorable Elsa Sanchez County Judge Tax `Assessor-Collector . 1 ' Zapata County 26,000 Jim Hogs County P. O. Box 1008 0 Bo29 8,900 Zapata, Texas 78076 Hebbronville, Texas 78361 (512) 765.9965 (512) 527.3237 The Hon. Rosalva Villarreal The Hon. Margarita Vera Tax Assessor-Collector Tax Assessor-Collector i ,h f Bee County 22,777 ! Bee County Courthouse Beeville, Texas 78102 (512) 358.7777 .11 .s The Honorable Jimmy Martinez County Commissioner Dimmit County 150500 Dimmit County Courthouse 11 Carrizo Springs, Texas 78834 (512) 876.2253 The Hon. Ms. Ester Z Perez f Tax Assessor.Coilector Frio County 13,596 P. O. Boar 246 Pearsall, Texas 78061 (512) 334.2152 TOTAL COUNTY CLIENTS 19 The Honorable Ysabei Pena Tax Assessor-Collector TOTAL COUNTY ACCTS, 21721,989 a z yy, 1 5 9B F p t I . { CITY CLIENTS Name, Address, Number of Telephone Number Current Year and Contract Person Tax Accounts 1 ~ ~ r City of Houston 603,301 City of Beaumont $9,322 P. O. Box 1562 Jefferson County Courthouse Houston, Texas 77251.1562 Beaumont, Texas 77701 (713) 247-2047 (409) 835-8516 t Mr. AI Haines The Honorable Nicholas Lampson Director of Finance & Admin. Tax Assessor-Collector { City of Dallas 364,340 City of Brownsville 34,074 1,500 Marilla St. 2B South 964 E. Harrison Street Dallas, Texas 75201 Brownsville, Texas 78520 (214) 670.3443 (512) 5444)804 Ms, Jayne Morrell The Hon, Tony Yxaguirre, Jr, i € Tax Assessor-Collector Tax Assessor-Collector City of San Antonio 315,3$3 City of Port Arthur 31,813 P. O. Box 9066 Jefferson Connty Courthouse i San Antonio, Texas 78285 Beaumont, Texas 77701 (512) 299.8680 (409) 835-8516 Mr, Quentin Porter The Honorable Nicholas Umpson Fy Tax Assessor-Collector Tax Assessor-Collector i F r City of Fort Worth 184,947 City of Carrollton 300268 1000 Throckmorton P. O, Box 110535 Fort Worth, Texas 76102 Carrollton, Texas 75011-0535 (817) 870.8517 (214) 466,3130 Ms. Linda Patterson Ms. Beverly T'utt City Treasurer Tax Assessor-Collector { City of Arifujim 90,470 City of Denton 29,526 s P. O. Box 231 215 B. McKinney 2 Arlington, Texas 76004 Denton, Texas 76201 (817) 459-6301 (817) 5668224 Mr. Jack Eastwood Mr. John McOrane Director of Finance Executive Director of Finance l . 1 1 { I t j f , e k ' City of Harlingen 21,452 City of San Benito 118 E. Tyler 89778 P, O. Boa 1870 Harlingen, Texas 78550 San Benito, Texas 78586 (512) 427-8710 (512) 399-5344 Mr. Fred Ramos Mr. Manuel Hinofosa E Director of Finance City Manager ¢ ~'1 City of Sherman 15,731 Clty of Gainesville ! P. O. Box 1106 200 S. Rusk 8,208 Sherman, Texas 75091-1106 Gainesville, Texas 76240 (214) 892.7306 (817) 665.4323 l ! Mr. John Gilliam Mr, Lyle H. Dresher ( City Attorney City Manager City of Pound Rock 14,185 Town of South Padre Island 71404 i 221 E. Main P. O. Drawer AL Round Rock, Texas 78664 Port Isabel, Texas 78578 (512) 255-3612 (512) 943-7971 1 Mr, Steve Sheets Ms. Brenda Villarreal City Attorney Tax Assessor-Collector City of New Braunhis WoUll City of Freeport 7t144 407 Mill Street 128 East 4th Street` 1 New Braunfels, Texas 781300407 Freeport, Texas 77541 (512) 6206200 (409) 233.3526 Mr. Carlton Donop Mr. Bob Story F.{ Tax Assessor-Collector City Attorney t i { City of Conroe 300 N, Main Street 12,769 City of Beeville 61450 ; Bea County Courthouse Conroe, Texas 77301 Beeville, Texas 78102 (409) 539.7898 (512) 358.7777 The Honorable J, R, Moore no Honorable Jimmy Martinez Tax Assessor-Collector County Commiss(oner i~ City of liberty 1Q,91Z City of Forest Hill 5,016 1928 Sam Houston Tarrant County Courthouse Uberty, Texas 77575 port Worth, Teaeat 76196 (409) 336-3684 (817) 334.1120 Ms Marie Rabel The Honorable June Garrison Tax Collector Tax Assessor-Collector k i r~ , F , 4,913 City of Saginaw 31734 City of Universal City Tarrant County Courthouse Bexar County Courthouse Fort Worth, Texas 76196 San Antonio, Texas 78205 (817) 334-1120 (512) 220.2266 The Honorable June, Garrison The Honorable Rudy Garza Tax Assessor-Collector Tax Assessor Collector Y' w City of Frisco 41732 City ofW[~eaemesran County Courthouse , p, o, Box 177 Georgetown, Texas 78627 Frisco, Texas 75034 (512) 869-4303 (214) 377.2161 T"ite Honorable Dorothy Jones 1-4 Ms. Francis Justus Tax Assessor•Collector f , Tax Assessor•Coilector 4,423 City of Dayton 3,322 City or Southlake ttl N. Church Street Tarrant County Courthouse Dayton, Texas 77535 Fort Worth, Texas '76196 (409) 258-2642 E (817) 334-1120 Mr, Jerry Gore ! The Honorable June Garrison City Manager Tax Assessor-Collector 3,293 City of Seagoville 41417 City o 1119 Alamo 702 N. Highway 175 Commerce, Texas 75428 Seagoville, Texas 75159 (214) 886.2105 (214) 287.2050 Mr. Truitt Gilbreath ki Ms. Cheryl Rogers city Manager Tax Amessnr•Colleetor t^+f 31070 City of River Oaks 3,163 h City of Live Oak Tarrant County Courthouse Bexar County Courthouse Fort Worth, Texas 76196 San Antonio, Texas 78205 We 334.1120 (51.2) 22¢2266 t tie Honorable June Gardson I,. The Honorable Rudy Garza Tax Assesa0r•C011ect0r i Tax Asseasor•Collector 3,964 City of Kirby 2,964 a city of Cou"t" Bexar County Courthouse Bexar County Courthouse San Antonio, Texas 78205 Texas 78205 San Antonio, (512).2242266 (512) 220.2266 The Honorable Rudy Garza The Honorable Rudy Garin Tax Asaassor•Collector 1, Tax Assessor-Collector ~d t care wc.~ g i S i City of Crowley 2,790 City of Sansom Park 1,836 Tarrant County Courthouse Tarrant County Courthouse Fort Worth, Texas 76196 Fort Worth, Texas 76196 I (817) 334.1120 (817) 334-1120 F The Honorable June Garrison The Honorable June Garrison Tax Assessor-Collector Tax Assessor-Collector City of Port Isabel 2,718 City of Pantep 10692 P. O. Drawer AL Tarrant County Courthouse Port Isabel, Texas 78578 Fort Worth, Texas 76196 a (512) 943.7971 (817) 334-1120 E Ms. Brenda Villarreal The Honorable June Garrison , EI F Tax Assessor-Collector Tax Assessor-Collector r City of West Columbia 2,300 City of Pelican Bay 071 P. O. Box 517 Tarrant County Courthouse West Columbia, TX 77486 Fort Worth, Texas 761% E . (409) 345-5188 (817) 334.1120 ! Mr. Wes Griggs he Honorable June Garrison City Attorney Tax Assessor-Collector City of Terrell Hills 20050 City of Needviilt 1,304 Bexar County Courthouse P. O, Box 527 San Antonia, Texas 78205 Needville,' Texas 77461 a (512) 220.2266 (409) 7934253 The Honorable Rudy Garza Ms. Kathleen Gajevsly ; Tax Assessor-Collector City Secretary f City of Braxoria 11954 City of Combs 1,234 P. O, Box 517 964 E. Harrison Street West Columbia, Texas 77486 Brownsville, Texas 78520 6r! (409) 345.5188 (512) 544-M Mr, Wes Griggs Tha Hon. Totty Yzagulrre, Jr. j city Attorney Tax Assessor-Collector 1 Town of Holiday [sakes 1,838 City of St. Hedalg 1,182 Brexoria County Courthouse Bexar County Courthouse Angleton, Texas 77511 San Antonio, Texas 78205 (409) 2334206 (512) 220.2266 4 The Honorable Ronnie Broaddus The Honorable Rudy Gaga County Commissioner Tax Assessor-Collector 4 r } , i i f Clty of Dahvorthin gton Gardens 1,109 City of Somerset Tarrant County Courthouse 790 Bexar County Courthouse $ + Fort Worth Texas 76196 San Antonio, Texas 78205 {817) 334.1120 (512) 220.2266 4 r-i The Honorable June Garrison The Honorable Rudy Garza Tax Assessor-Collector Tax Assessor. Collector i a City of Selma 19067 Woodbranch Village Bexar County Courthouse 300 N, Main Street 782 r San Antonio Texas 78205 (512) 220-2266 Conroe, Texas 77301 6 (409) 539-7898 The Honorable Rudy Garza he e orab Th Honnorable J, R. Moore rh Tax Assessor-Collector Tax Assessor-Collector City of Chateau Woods 10019 Village of Laguna Vista l 300 N. Main Street P. O. Drawer AI, 711 Conroe, Texas 77301 (409) 539.7848 Port Isabel, Texas 78578 i The Honorable J. R, Moore (512) 943-7971 ' } Tax Assessor-Collector Ms. Brenda VIllarreal ? Tax Assessor-Collector ' f ' ' City of Quinlan 1,014 City of Shavano Park P. O. Box 1042 691 y' 8exar County Courthouse Greenville, Texan 75401 (214) 455»1210 (5San 12220-2266 Texas 78205 ; The Honorable Joyce Barrow The Honorable Rudy Garza Tax Assessor-Collector Tax Assessor-Collector Wl City of Primers 986 City of Prosper 678 90 E. Harrison Street P. O. Box 297 Brownsville, Texas 78520 Sri {512} 544-0800 Prosper, Texas 75078 (214) 347.2304 ' i The Hon. Tony Yzaguirre, Jr, Ms. Radean Herron Tax A-tsessor•Collectar Tax Assessor•Coileetor City of Granger 840 City of Shenondwls 653 Williamson County Courthouse °00 N Main Street Georgetown, Texas 78627 Conroe, "Ctxas 77301 (512) 869-4303 (409) 539-7898 TI. , Honorable Dorothy Jones The Honorable J. R, Moore Tax Assessor-Collector Tax Assessor-Collector 4. 4 j City of Natalia 625 City of Hutto 400 211 Pearson Williamson County Courthouse Natalia, Texas 78059 Georgetown, Texas 78627 (512) 663.2926 (512) 869-4303 The Hon. Martin Hardison, Jr. The Honorable Dorothy Jones j Mayor Tax Assessor-Collector ° City of Caddo Mills 603 City of Thrall 393 P. O, Box 1042 Williamson County Courthouse i Greenville, Texas 75401 Georgetown, Texas 78627 (214) 455-1210 (512) 869.4303 The Honorable Joyce Barrow The Honorable Dorothy Jones Tax Assessor-Collector Tax Assessor-Collector City of Celeste 602 City of Elmendorf 384 P. O. Box 1042 Bexar County Courthouse Greenville, Texas 75401 San Antonio, Texas 78205 (214) 455.1210 (512) 220-2266 ' The Honorable Joyce Barrow The Honorable Rudy Garza Tax Assessor-Collcctor Tax Assessor-Collector Y ► City of Hill Country Village 542 City of Grey Forest 356 Bexar County Courthouse Bexar County Courthouse San Antonio, Texas 78205 San Antonio, Texas 78205 r 220.2266 220.2266 (512) he onorable Rudy Garza (512) he onorable Rudy Garza Tax Assessor-Collector Tax Assessor-Collector City of China wrove 539 City of Weir 169 j» Bexar County Courthouse Williamson County Courthouse San Antonio, Texas 78205 Georgetown, Texas 78627 (512) 220.2266 (512) 869.4303 Y The Honorable Rudy Garza The Honorable Dorothy Jones Tax Assessor-Collector Tax Assessor-Collector i Town wAndian Lake 464 964 & Harrison Street Brownsville, Texas 78520 (512) 544.0804 The Hen. Tony Yzaguirre, Jr, j Tax Assessor-Collector i City of Krugervilte 420 #8 Carrigan Center TOTAL CITY CLIENTS 74 ~ Aubrey, Texas 76227 (817) 365-2138 TOTAL CITY ACCTS. 11960,561 Ms, Marilyn Carrigan City Secretary sJ tyit' ifalY~~ f Y I I i I ` HOSPITAL DISTRICTS i Name, Address, Number of Telephone Number Current Year and Contract Person Tax Accounts I Dallas County Hosp. Dist. 7049328 Starr County Hosp. Dist. 50,612 640 Elm Street Starr County Courthouse Dallas, Texas 75202 Rio Grande City, Texas 78582 (214) 749-8811 (512) 487.2376 [ The Honorable David Childs The Hon. Maria.Ofelia Saenz Tax Assessor-Collector Tax Assessor-Collector i i i.U Tarrant County Hosp. Dist. 4719182 Angleton-Danbury Hosp. Dist. 26,118 Tarrant County Courthouse Braxoria. County Courthouse Fort Worth, Texas 76196 Angleton, Texas 77511 (817) 334.1120 (409) 233.4206 The Honorable June Garrison The Honorable Ronnie Broaddus + Tax Assessor-Collector County Commissioner ' Sul p Bexar County Hosp. Dist. 450,895 Sweeny Hospital District 22,085 Bexar County Courthouse Brazoria County Courthouse San Antonio, Texas 78205 Angleton, Texas 77511 (512) 220.2266 (409) 233.4206 ' The Honorable Rudy Garza The Honorable Ronnie Broaddus Tax Assessor-Collector County Commissioner Montgomery County Hosp. Dist. 170,022 300 N• Main Street Conroe, Texas 77341 (409) 539.7898 E.a The Honorable J. R. Moore Tax Assessor-Collector Hunt County Mem. Hose. Dist 57,966 P. O. Box 1042 TOT" HOSP, DISTS. 8 Greenville, Texas 75401 (214) 455.1210 The Honorable Joyce Barrow TOTAL HOSP. ACCTS. 1,953,208 Tax Assessor-Collector w y i 4 a a SCgO_ G DMSM--CTS Number of Name, Address, Telephone Number Current Year end Contract erso Tax Accounts t 1 l 97 North East I.S.D. _ 96,731 Houston LS.D. 437>3 Bexar County Courthouse 3830 Richmond San Antonia, Texas 78205 Houston, Texas 77027 (713) 623-5581 (512) 220.2266 Mr. Leonard Sturm The Honorable Rudy Garza ; Director of Finance Tax Assessor Collector ; !r E 321,99$ Northside I.S.D. 95,539 Dallas L 15000 0 Marilla St. 2B South Bexar County Courthouse Dallas, Texas 75201 San Antonio, Texas 78205 (512) (214) 670.3443 220.2266 The Honorable Rudy Garza ! `r Ms. Jayne MorrtU Tax Assessor-Collector Tax Assessor•Callector r i Beaumont I.S.D. 65,017 r Fort Worth L5.!?. 169,390 5990 N, Circuit i 1000 Throdmortan Beaumont, Texas 77706 i Fort Worth, Texas 76102 (409 899.9972 (817) 870.8517 Mr. Joe Austin i i Ms. Linda Patterson f Superintendent of Schools IJ City Treasurer t. ~ l r 47,976 149,718 Brownsville LS.D. i south Texas I.S.D. 964 E. Harrison Street 964 E. Harrison Street Brownsville, Texas 78520 I Brownsville, Texas 78520 (512) 5440800 (512) 544-0800 The Hon. Tony Yzaguirre, If. The Hon, Tony Yzaguirre, Jr. Tax Assessor-Collector Tax Assessor-Collector k 1130489 Santa Maria I.S.D. 41,217 i San Antonio I.S.D. 964 H. Harrison Street Bexar County Courthouse San Antonio, Texas 78205 Brownsville, Texas 78520 (512) 544-0800 I (512) 220.2266 The Hon. Tony Yzaguirre, Jr, The Honorable Rudy Garza Tax Assessor-Collector Tax Assessor--C lecor j k I s I La F . S i Harlingen C.I.S.D. 310595 Sherman LS.D, 18,394 1409 E. Harrison Street P. 0. Box 1156 Harlingen, Texas 78550 Sherman, Texas 75091-1156 (512) 430-4400 (214) 892.9115 Mr. Ramiro Flores Dr. J. Michael McDougal ' I Business Manager Superintendent of Schools -l Port Arthur I.S.D. 30,139 Point Isabel I.S.D. 17,514 i Jefferson County Courthouse P. O. Box 1124 q Beaumont, Tk xas 77701 Port Isabel, Texas 78578 1 (409) 835-8516 (512) 943.7971 The Honorable Nicholas Lampson Mr. Eliseo B. Vega Tax Assessor-Collector School Board Member Bastrop 15 D 26,961 East Central I.S.D. 15,995 C 1602 Hill Street Bexar County Courthouse ' Bastrop, Texas 78602 San Antonio, Texas 78205 i 4 (512) 321-2292 (512) 220.2266 f Mr. Ronald Landrum The Honorable Rudy Garza Associate Superintendent Tax Assessor-Collector 26 San Benito I.S.A. 15,374 Zapata I,. ' 195 W. Adele Street P. O. . Box 158 # t Zapata, Texas 78076 San Benito, Texas 78586 i (512) 765.6546 (512) 399.3372 Dr. Jose H. Manzano Mr. Joe Green 1 'i Superintendent Business Manager r I.as Fresnos C.I.S.D. 21,615 New Braunfels ISD ]4,528 Box 309 407 Mill Street 1'I Los Fresnos, Texas 78566 New Braunfels, 'T'exas 781300407 y (512) 2334407 (512) 620.6200 Ii Mr. Jorge Rivas Mr. Carlton Donop ~ Business Manager Tax Assessor-Collector ly Magnolia I.S.D. 19,926 South San Antonia I.S.D. 12,959 Bow County Courthouse 88 Maxgnoolia, Texas 77355 San Antonia, Texas 78205 (713) 356.3570 512) 220.2266 Dr. Richard Capps 'no Honorable Rudy Garza Superintendent of Schools Tax Assessor-Collector I ~ Nfx9tG q C r` 12,737 Southside I.S.D. 9,760 Crowley I.S.D. Bexar County Courthouse Tarrant County Courthouse San Antonio, Texas 78205 Fort Worth, Texas 76196 (512) 220-2266 (817) 334.1120 The Honorable Rudy Garza The Honorable June Garrison Tax Assessor-Collector Tax Assessor-Collector 12,264 Cotulls I.S.D. 8,%3 Alamo Heights LS.D' Box 699 Bexar County Courthouse Cotulla, Texas 78014 San Antonio, Vies 78205 (512) 379-2715 r (-12) 220.2266 Ms, Juanita Lozano The Honorable Rudy Gana Tax Assessor-Collector Tax Collector 12,003 Brooke County I.S.D. 7,916 f, Nederland I.S.D. 220 South Henry Street k Jefferson County Courthouse Falfurrias, Texas 78355 Beauront, Texas 77701 (512) 325-5681 (409) 835-8516 a The Honorable Nicholas Lampson Mr. Humberto B. Rivera Business Manager Tax Assessor-Collector Ike ; 7,2611 i - Somerset I.S.D. kC Beeville I.S.D. 11,786 l a Bee County Courthouse Bexar County Courthouse r Beeville, Texas 78102 San Antonio, Texas 78205 ,a (512) 358.7777 (512) 220.2266 ' i The Honorable Jimmy Martinez The Honorable Rudy Garza County Commissioner Tax Assessor-Collector 11603 Jim How County I S.D. 4:800 Harnshire-Fanner LS.D. P. O, Box 880 Jef►erson County Courthouse Hebbromille, Texas 78361 Beaumont, Texas 777[11 (512) 527.3203 (409) 835.8516 Ms. Edwina f✓scobedo The Honorable Nicholas l.~►mpson Tax Collector Tax AWWr-Collector 110070 Pettus I.S.D. 4,670 Carries 5pdap ISU Bee County Courthouse Dimm[t County Courthouse Beeville, Texas 76102 Carrlt.:s Springs, TX 78834 (512) 358.7777 (512) 87(r2253 The Honorable Jimmy Martinez ; The Honorable Ester Perez County Cornmissloner ; ti Tax Assessor-Collector is j M l r. t VAXV 1 tyya}77 MAUI i , Wolfe City I.S.D. 41202 'thrall I.S.D. 2,474 P. O. Sox L Williamson County Courthouse Wolfe City, Texas 75496 Georgetown, Texas 78627 (214) 496.2283 (512) 869.4303 Mr. John Sneed The Honorable Dorothy Jones Superintendent of Schools Tax Assessor Collector I . l Skidmore Tynan LS., 3,729 Melissa I.S.D. 21254 I t Bee County Courthouse P. O, Box 127 Beeville, Texas 78102 Frisco, Texas 75034 (512) 358-7777 (214) 837.2291 The Honorable Jimmy Martinez Ms. Mary Reed 1 County Commissioner Tax Assessor-Collector I 1 Lone Oak LS.D. 3,449 Prosper LS.D. 2,238 j P. O. Box 38 P. O. Box 107 f Lane Oak, Texas 75453.0038 Prosper, Texas 75078 (214) 662.5427 (214) 347-2461 i Mr. Bobby W. Fannin Ms, Radean Herron Superintendent of Schools Tax Assessor-Collector 9 ' } Sabine Pass I.S.D. 3t'134 Hutto I.S.D. 21157 Jefferson County Courthouse Williamson County Courthouse I'1 Beaumont, Texas 77701 Georgetown, Texas 78627 ~j (409) 835.8516 (512) 869-4303 ; The Honorable Nicholas Lampson The Honorablo Dorothy Jones Tax Assessor-Collector Tax Assessor-Collector Florence I.S.D. 21993 Pawnee I.S.D. 21130 300 College Bee County Courthouse Florence, Texas 76527 Beeville, Texas 78102 f 512 358.777 793-2337 Ms. Jo Having The Honorable Jimmy Martinez i Tax Aswaor-Collector County Commissioner Caddo Mills I.S.D. 21544 Celeste I.S.D. 1,852 P. O. Box 1042 P. 0. Box 1042 Greenville, Texas 75401 Greenville, Texas 75401 (214) 455.1210 (214) 4554210 ' The Honorable Joyce Barrow The Honorable Joyce Barrow Tax Assessor-Collector Tax Assessor-Collector { ' Lj I 4 y i, 1,528 Jarrell I.S.D. ! Williamson County Courthouse Georgetown, Texas 78627 (512) 869-4303 I-; The Honorable Dorothy Jones Tax Assessor-Collector r ~ i Bland I.S.D. P, o. Box 216 ' Merit, Texas 75072 (214) 77&2161 r Mr. Larry L. Johnson rr' E <1 Superintendent of Schools Comstock I.S.D. 549 i i Box 905 ' Comstock, Texas 78837 { (915) 292.4444 W. Wayne Hyde Tax Collector 1 Cumby I.S.U. 166 PI U. Brno 1042 Greenville, Texas 75401 J (214) 455-1210 Barrow I The Honorable. Assessor-COUct0f ` TOTAL LS,U. CLfEN'TS SO ~ 1,941,857 f , TOTAL I,S.D. ACCTS. `+t Ii , till i -SPICOULOMM-1 Namt~ Addressq Number of Telephone Number current Year m. college 704p328 Brazos River Harbor Nav. Dist. 112~914 i 1~3 Dallas County COM Brazoria County Courthouse P1 600 Elm Street Angleton, Texas 77511 Dallas, Texas 75202 (214) 749-8811 (409) 233-4206 The Honorable Ronnie Broaddus The Honorable David Child$ County Commissioner Tax.Assesor-COllectOt Beaurnont Navigation Dist. 108,797 Tarrant Co. Jr. college Dist, 471j$2 Jefferson County Courthouse Tarrant County COurthOusc, exas 77701 Beaumonto T Fort Worth, Texas 76196 (817) 334-1120 (409) 835-8616 The Honorable Nicholas Umpson The Honorable June Garrison Tax Assessor-COllcctOr Tax Assessor.coilector 1,4 86~965 Alamo Comm College Dist 450tM Texas SouthmOst COllep Courthouse 964 E, Harrison Street Bexar County San AntoWot Texas 79205 Brownsville, Texas 78520 (512 0800 (512) 220-2266 The ~11 Tony Yzapirre, Jr. The Honorable Rudy Garza Tax Amssor-Collector Tax Anessor-Collectof Edwards Uodev. Water Dist 444,692 Williamson County FM Williamson County Coorthouse Bexar County CourthOU36 Georgetown, Texas 78627 San Anitoftioo Texas 18205 ~Sje2) 869-4303 (512) 220-2266 Honorable Dorothy Jones The Honorable Rudy Garza Tax Assessor-COIIWOT Tax AsSemr-COllectOt Tarrant Co, Water Dist 01 201~093 Tarrant County Cqurthouse Fort WorO4 Tom 76196 (817) 334-1120 The Honorable June Garrison Tax AAsessor-Collector T~_. 7 7. r l ` Jefferson Co. Drain. Dist. #6 741557 Cameron Co. Drain. Dist. #1 32,185 f ? Jefferson County Courthouse 964 E. Harrison Street Beaumont, Texas 77701 Brownsville, Texas 78520 4 p i (409) 835.8516 (512) 544-08W 1 The Honorable Nicholas L.ampson The Hon. Tony Yzaguirre, Jr. Tax Assessor-Collector Tax Assessor-Collector i Cameron County Fire Dist. 63,981 Welasco Drainap District 31,891 964 E. Harrison Street Brazo'ria County Courthouse ' I Brownsville, Texas 78520 AnglotoN Texas 77511 i (512) 5440800 (409) 233-4206 The Hon. Tonyy Yzaguirre, Jr. The Honorable Ronnie Broaddus Tax Assessor-Collector County Commissioner i Jefferson Co. Drain, Dist. #7 54,523 Montgomery Co. Road Dist. #1 31,879 Jefferson County Courthouse 300 N. Main Street Beaumont, Texas 77701 Conroe, Texas 77301 (409) 835-8516 (409) 539-7898 I c The Honorable Nicholas L.ampson The Honorable J. R. Moore R Tax Assessor-Collector Tax Assessor-Collector i p + PJhartoo Co. Jr. College Dist. 46,876 Part of Port Arthur 31,747 100 Milam Street Jefferson Count Courthouse Wharton, Texas 77488 Beaumont, Texas 77701 (409) 532.4612 (409) 8358516 The Honorable I, J. Irvin The Honorable Nicholas Lampson ; County Judge Tax Assessor-Collector 1 Jharton Co. Fine Dist. 46,872 North Harris Co, Colltge 25,892 "j 100 Milam Street 300 N. Main Street ~i Wharton, Texas 77488 Conroe, Texas 77301 (409) 532-4612 (409) 539.7898 The Honorable It J. Irvin The Honorable J. R, Moore ` L~ County Judge Tax Assessor-Collector ~J Part of Harlingen 37,532 Montgomery Conaty FD #+1 24,168 964 E, Harrison Street 300 N. Main Street Brownsville, Texas 78520 Conroe, Texas 77301 409 539.78" w The )Hors. T8ony Yzaguirre, Jr. The Honorable J, R. Moore ! Tax Assessor-Collector Tax Assessor-Collector !a tU 4 ~1. ' Ii1I1 c i i , W5 Warrant Co. Fire Prey. Dist. *1 23,180 Montgomery County FD #2 15,S13 Tarrant County Courthouse 300 N. Main Street Fort Worth, Texas 76196 Conroe, Texas 77301 (847) 334.1120 (409) 539.7898 i t The Honorable June Garrison The Honorable J, R. Moore Tax Assessor-Collector Tax Assessor-Collector • Montgomery County FD #10 231080 Frio Co. RR Fire Dist. 13,586 l 300 N. Main Street P. O. Box 246 r Conroe, Texas 77301 Pearsall, Texas 78061 f•I (409) 539-78" (512) 3342152 The Honorable J. R. Moore The Honorable Ysabel Pena ; Tax Assessor-Collector Tax Assessor"Coll%tor } 4 i Bee County College Dist. 21,745 Evergreen Undeergrouad WCD 13,586 ; Bee County Courthouse P. O. Box 246 Beeville, Texas 78102 Pearsall, Texas 7$061 I n 1 (512) 358.7777 (512) 334-.2152 ~ The Honorable Jimmy Martinez The Honorable Ysabei Pena County Commissioner Tax Assessor-Coltector Dist, #3 20,311 Cameron Co. Fresh Water Dist. 13,280 ~ Cameron Co. Drain ' 964 E. Harrison Street 964 E. Harrison Street y Brownsville, Texas 78520 Brownsville, Texas 78520 512 544-08W ; (512) 544.0800 (512) he Hon. Ton Yzaguirre, Jr. i The Hon. Tony Yzaguirre, Jr. Tony , Tax Assessor-Collector Tax Assessor-Collector Brownsville Naviptioa Dist. 16,879 Angleton Drainage Dist. 11,321 964 E. Harrison Street Brazorla County Courthouse Brownsville, Texan 78524 Angleton, Texas ' 77511 409 233.4206` f ~7 The Hon. Tony Ylaguirre, Jr. no Honorable Ronnie Broaddus Tax :Assessor-Collector County Commissioner Montgomery County FD #7 169408 Montgomery County FD #3 10,792 t i s 300 N, Main Street 300 N. Main Street 1 , Conroe, Texas 77301 Conroe, Texas 7.301 (409) 539.7898 (409) 539.7898 j ' The Honorable J. R. Moore The Honorable J. R. Moore i , Tax Assessor-Collector Tax Assessor-Collector 1 1 `J FYS'£in i1i11Y#!F l F . 1 Montgomery Count!' FD #8 9,611 Iowa Colony Drain. Dist. 6,712 300 N. Main Street Brazoria County Courthouse ` Conroe, Texas 77301 Angleton, Texas 77511 (409) 233.42ti i. (409) 539-7898 The Honorable J. R. Moore The Honorable Ronnie Broaddus Tax Assessor-Collector County Commissioner i. Montgomery County FD #6 9,549 Beeville Water Supply Dist. 6,145 k 4 300 N. Main Street Bee County Courthouse i Beeville, Texas 78102 Conroe, Texas 77301 (512) 358.7777 (409) 539'7898 The Honorable Jimmy Martinez j The Honorable J. R. Moore County Commissioner a Tax Assessor-Collector ih 80349 Central Fire Distrkt 5,567 Jim Bugg Co. Fire Dist. fke County Courthouse r p, O. Box T?9 Beeville, Texas 78102 ! Hebbronville, Texas 78361 (512) 358-7777 ` (512) 527.3237 Hon. Margarita Vera The Honorable Jimmy Martinez The I ' Tax Assessor-Collector County Commissioner 7 746 Montgomery County FD #3 5,427 s` f Montgomery County FD #9 03pp N. Main Street R C 300 oo N. Main Street Conroe, Texas "7301 ~ C, ~'exas 7730! (449) 539.7698 1 fhe) 539-7898 J. R. Moore The Honorable J. R. Moore Tax Assessor-Collector Tax Assessor-Collector 1 Montgomery County FD #11 69919 Williamson Co. RR Fire Dist. #1 4,913 Williamson County Courthouse y ` 300 N. Main Street Georgetown, Texas 78627 I 1 Conroe, Texas 77301 (512) 869.4303 (409) 539.7898 The Honorable Dorothy Jones I The Honorable J. R. Moore Tax pssessor-Collector Tax AsseMr-Collector Montgomery County' FD '#4 6,852 Montgomery County FD #12 41S37 300 N. Main Street 300 N. Main Street Conroe, Texas 77301 Conroe, Texas 77301 (409) 539-7898 i (409) 539-7898 The Honorable J, R. Moore The Honorable J. R. Moore Tax Assessor-Collector i 1 Tax Assessor-Collector t t i 3 _r,. r 1 ~ r E y a Fulshear RR Fire Prev. Dist. #1 4,503 Williamson County MUD #1 2,684 P. U. Box 399 Williamson County Courthouse r9 Richmond, Texas 77469 Georgetown, Texas 78627 (713) 342341.1 (512) 864-4303 The Honorable Marsha Gaines The Honorable Dorothy Jones Tax Assessor-Collector Tax Assessor-Collector Jefferson Co. Drain. Dist. #3 4,413 Porter MUD 2,337 + Jefferson County Courthouse 300 N. Main Street Beaumont, Texas 77701 Conroe, Texas 77301 (409) 835-8516 (409) 539.7898 i..t The Honorable Nicholas Lampson The Honorable J. R. Moore Tax Assessor-Collector Tax Assessor-Collector f,y ,j i Montgomery Co. Drain. Dist. #6 2,301 North Bee Co. Fin Dist. 4,008 Bee County Courthouse 300 N i . Main Street Beeville, Texas 78102 .mroe, Texas 77301 a (512) 358-7777 (409) 539.7898 The Honorable Jimmy Martinez The Honorable J. R. Moore x~ County Commissioner Tax Assessor-Collector ;j New Caney MUD 31890 Danbury Drainage District 29244 300 N. Main Street Brazoria County Courthouse Conroe, Texas 77301 Angleton, Texas 77511 (409) 539.7898 (409) 2334206 The Honorable J. R, Moore The Honorable Ronnie Broaddus Tax Assessor-Collector County Commissioner Bee County Fire District #3 3,766 Pawnee Fire District 11954 Bee County Courthouse Bee County Courthouse Beeville, Texas 78102 Beeville, Texas 78102 (512) 3587777 (512) 358-7777 The Honorable Jimmy Martinez no Honorable Jimmy Martinez ; County Commissioner County Commissioner ' Sabine Pass Port Authority 31226 Montgomery County FD #13 11947 ~ Jefferson County Courthouse 300 N. Main Street Beaumont, Texas 77701 Conroe, Texas 77301 (409) 8358516 (409) 539.7898 The Honorable Nicholas LAmpson The Honorable J. R. Moore ; f Tax Assessor-C ' ctor Tax Assessor-Collector I V k tIF•.`K)fa OKSiln ti. 7 F t i Jefferson Co. WCID #10 11914 Jefferson Co. RR Fire Prev. Dist. 15082 Jefferson County Courthouse Jefferson County Courthouse Beaumont, Texas 77101 Beaumont, Texas 77701 (409) 835.8516 (409) 835.8516 ' The Honorable Nicholas Lampson The Honorable Nicholas Lampson i Tax Assessor-Collector Tax Assessor-Collector ! Northeast RR Road Dist. #1 1,823 Bevil Oaks MUD 883 ' E Williamson County Courthouse Jefferson County Courthouse ; Georgetown, Texas 78627 Beaumont, Texas 77701 (512) 869.4303 (409) 835.8516 The Honorable Dorothy Jones The Honorable Nicholas Lampson , Tax Assessor-Collector Tax Assessor-Collector Dist. #4 10734 East Bernard Water Dist.1 874 Cameros Co. Drain. 964 E. Harrison Street 100 Mllam Street Brownsville, Texas 78520 Wharton, Texas 77488 (512) 5440800 (409) 532.4612 The Hon,'fony Yzaguirre, Jr. The Honorable I. L Irvin Tax Assessor-Collector County Judge Tarrant County MUD 4637 Donaho Creek, Watershed Dist. 831 Tarrant County Courthouse Williamson County Courthouse ~h Fort Worth, Texas 76196 Georgetown, Texas 78627 (817) 334-1120 (512) 869.4303 The Honorable June Garrison The Honorable Dorothy Jones Tax Assessor-Collector Tax Assessor-Collector ' i Montgomery County MUD #3 14S2 Trinity Bay Cone, Dist. 808 300 N. Main Street Jefferson County Courthouse Conroe Texas 77301 Beaumont, Texas 77701 1 (409) 539,7898 (409) 8354516 The Honorable J. R. Moore The Honorable Nicholas Lampwn Tax Assessor-Collector Tax Assessor-Collector Oak Ridge North MUD 19130 Chandler Creek MUD #1 488 300 N. Main Street Williamson County Courthouse Conroe, Texas 77301 Georgetown, Texas 78627 312303 9 (409) t"I The Honorable J. R. Moore fhe H869-4 Unorabie Dorothy Jones i.+ Tax Assessor-Collector Tax Assessor-Collector I ,VA. , PSum Pettus MUD 472 Bee County Courthouse { Beeville, Texas 78102 ' (512) 358-7777 The Honorable Jimmy Martinez County Commissioner { Hungerford MUD 422 100 Milam Street Wharton, Texas 77488 (409) 532-4612 The Honorable 1, J. Irvin County Judge Northwest Forest MUD 411 Jefferson County Courthouse Beaumont, Texas 77701 (405) 835.8516 9 The Honorable Nicholas Iampson ~t Tax Assessor-Collector San Antonio MUD #t1 40S Bexar County Courthouse San (512 tonio~ Texas 78205 o-22 The Honorable Rudy Garza Tax Assessor-Collector ,t SE W11Hamtson Co. Rd. Dist. #1 203 Williamson County Courthouse Georgetown, Texas 78627 u, (512) 869-4303 The Honorable Dorothy Jones Tax Assessor-CoUectot SW Williamson Cu. ;3rd. D14 #f1 116 Williamson County Courthouse Georgetown, Texas 78627 (512) 869.4303 TOTAL SPECIAL CLIENTS The Honorable Dorothy Jones 7S Tax Assessor-Collector TOTAL SPECIAL ACCTS. _ 3,503,222 M ~'W' ~ ~,rrua, 1 } { owl t APPENDIX C n SAMPLE MAILING INFORMATION i i i i } i i I I i ` I 77 ` t I A t P. L,P6kW] HCARR, GOGGAN, 61LAIR & WILLIAMS LlwuL r. a[N+DN ATTGIINCYIt•AT•LAW w,tL1AM KIM6 YfM HRARO. fF. (1. 111, H771 Pip, •pF 1027 O[MRTRIf M. aAM r✓tON .IViR f. HCARO, in. CIIKT ON F. ODU OLAl1, Ill yam f. DOOOAM, 111 3411.0 CANT MCKINN[Y NYRTCT CHRISYOPHtR L. OMILLIPPf P!J[N [(LAIR AATRICII DTNTON. T[%A! 711!07 @US M A,AANTT !LAIR RTf[CCA 02 P, 1AA4 yyK c H. WILLIAMO, JR. AREA COME ■IT MILNAfs. W. C1T[D! XNCTY J, RDOTRTl, JR. T6LCPNAN6 303.4440 CTLr!',f x;A415C LLOYD AROLO 0, PUTMAN, JR1 RICHARD A, OTRItlfR ~~JyP~ffRT ZAMANRIP.% Duly 11, 1990 SARA R. HAY4 ARA A. M0RRMANN (-'i W. HARTMAN eN t. MAT ENARLt! N, ! [RRA , (:3tPHCM T M[NR■ OI CaUNf tL j~ vONA N. p*ROOM RItMARD A, ORRINb[R. bIV[Ro C, CANAL[! ACCOUNT NUMBER .yLANOO LoARCIA 1 920000063 DENTON CENTER TEXACO CJ0 ZONNA DIZON i ; P 0 sol 2134 DEN4'OIQ TX 76202 ; Dear City of Denton Taxpayers e10ur law firm has berry rata4,ned tb institute forced Coll ,Uc,tion Procedures to i collect your delinquent tak0a owed to the City of Denton Tax Office on the above referenced account.; This. ;letter and the detailed tax statement t~,eedara your notice that these taxes are delinquent and have been encd aver to us for collection► ; tl turneio You must make payment within tjpft days from the data of .this letter or lace } 1foreclosure proceedings designed to satisfy your tax..delin uengy by selling suit against I your property to the highest bidder for cash. Upon tiling I ou, we will request of the Court that you be required to pay all related ,.costs, including 41ttorney's fees, in addition to your d.ellinquent taxes, { K~ penalty and interest. 4in check f order to avto the a closed statement along with yours ar~d Fnconveniences, please return kj payable tot City of Denton Tax Department t? 215.5. McKinney Denton, Texas 76201 ' k. s;B If you belisvs this statement is in error, or that easYour sire ~igi cEfice f% sx*0ption, or if you-do not owi thr property, p? 113 at Poo. Box 1627, Denton, Tastes 76202 and oupply the 7►CCOttNT• Nt1M g along i with your comments. Sincerely, 1 HZMW GOGOAN, BLAIR WILLIAMS rI F 02iver S. Heard, ,1r. , Attorney at Law t j s.OSHtId Encloaure y 4 RETURN THIS STATEMENT WITH YOUR PAYMENT d MAKE YOUR CI#CK. MONlY ORDER 1 OR CASHtlIR S C1*CK PAYABLE; TO CITY OF DENTON k MAIL PAY'i M T0: n ~z~aooaa~ CITY OF OENTON TAX OFFICE 216 E. MfiaKtM*'t DENTON. TEXAIS 76201 < i is BE SURE THS ADDRESS SHOWS IN ENVELOPE WWOVJ PWIPERTY ALSCRIP2IbN~ ; f DGMTON CENTER T AcO pod UNIVERSITY Im W CIO DONNA DIXON PERtlomhL PROPERTY - 82RVIn 5T. { r 0 BOX 2134 ATION LOOTIONt 906 VNIVEI;'SIT tv DGNTON TX 7620Y tiY TOT DL>8 IF PAID YEARS BASE TAX PENALTY k SST 0 9 _ bK..... ~Ar,.,... k~gB... 4... 4`~•.Q2. l~r4 r 186.69 ..............440.4,4.4-- . . t i, # b PAY THIS AMOUNT E I~ ccr,~:y r, iyn. 1 eacce QUICK PROBLEM & REFERRAL CHART i PROBLEM WHO TO CALL Tax Office Never reC9,M4 a tax bib I 1 Already Paid taxes lax Office ' t Ii Hardship or payment lax Ollice or Heard. Goygan INFORMATION r17 Arrangement Blair & Williams t r Wrong Name or Address Appraisal District I about Ownership Change Appraisal Disirlrl E i Exemptions Appraisal District ll +t ~ Protest of Proparty Value Appraisal District YOUR j Heard, Gaggan. Blair & i Delinquent Taxes Williams t' Heard, 009940, Blair 8 Tax Lawsuit Williams PROPERTY TAXES PAY YOUR TAXES NOW, , , ~ . OON'T WAIT FGA A LAWSUM If you do not make arrangements 10 pay your taxes now. t t YOU WILL BE SUED and COURT COSTS ARE EXPENSIVE! lot YOIr as the property owner, may be respOnslUle not only fo i the tax, penalty and interest but also far. 'clerk fees 'sherilf fees 'abstractor fees 'publication lees j, IF A SUIT IS FILED . , , t You and other parties with an interest in the property. may be notified by citation by the Sheriffs Office, Constable's Office ~ or other process server. ptWillid byf r1 The lawsuitI$deeignedtoIOreClOSelnelaxllenof t udOe Orly if, 1101if & IIINRq to pay the property taxes and to obtaina personall judgement NIIfd, A0w against the delinquent taxpayer. ®lieard, Ooggan 9la'I & Wiflisms 1089 ~I PAY NOW , , , OR PAY MORE LATER FOR MORE IhFdFlMAT1pN. you may obtain a free puClication caned This pamphlet Oontains Inrormatlon about Properly taxes, 11 you faypap►r IttOh{E, VAmNrtt, 8 MpNMIM111Ne from your local laY ON" want a copy In SpdnlSh, please call the 00" $UmbEt on byPhOeQ r olNeara.6oggan.etairbWnliams. let ter Or (600)2928144. Bilingual osslsfance444valtablebyphonu i aluturre or in person at the law ofllces of Heal tl 4oggan, Bfalr 6 Williams. t i of 0D) mail01). Conla`Md MN VA U 001 {O N C411,14teo aS a subebrutl tOr 14911 adv,Cf Any legal 400001 you may nave should he releWd to YOU( anOrnly IJ . , ensure Indl your Olodelry IoM lights are Tully 0101100 1 } tir. Jl y ; ( I.i' NPS 3 . rum. 1{ t oughou Hand, DOggin 91atr Williams is a stalewtde law film that & Q p► dalinquenl properly laxea for AOVemment entlita lNee Ihrough0ul 1 Texan. She information In lttka pamphlet Is inlende8l0 help answer QUESTIONS MOST OFTEN ASKED BY TAXf AYE'S quesllona rtmsl Irequently asked by taxpayers. Legal (10100ns should be relerrod 10 your allotti i . t -1 Waal I never received lax statement? PROPERTY TAXES { Pay the delinquent laza es and then comact :he Appraisal Ois} tr,Cl to correct your mailing address. t WbO can levy properly taxes? Counties What if I already paid my taxes? cities Mail a copyo{your gold receipt Or cancelled checkdireatly to d i 'School Districts the tax office and send another copy to Heard. Goggan Blau I,,~ College Districts g Wdhams. Hospital Dtsuicls 'goad & Flood Dlstncts What 11 1 recelva a delinquent all 1101104 for my taxis that art Suit, a 1 Utility Districts poled to be paid by my morlgaga company? other special districts Pay your delinquent tax and Contact your no tnage company for reimbursement. r*ry Why its yaU Mad? What it I recelve a lax bill for property that I have sold 'or taxes i a Your tax dollars provide funding tor. levled after 1 $old the propertyt ; 'Public Health Care Notify the Appraisal District of the change aI ownership 'Educalion s' -streets & Drainage Am 1 quallN4d IV a tax exempllon7 lea pol(ca. Fire Protection You may be quell(led {or A tax exelnplionar other tax benahls 'court Systems 'Programs for the Handicap it: you are a homeowner f Prograrns for the Sen{dr Citizens 'you are 65 and over 4 -libraries You are disabled and many other services you are a disabled veteran {n What is taxable? New do I apply tar a tax axemoll"? Land 'Homestead fill out an apPlrca110D tra n your AppratsatO+SIUCt sad return i Buildings Business Equipment & it between January tsrand A01301h0t the "i"t tax year } 'Airpianes Supplies kj •su,inerals Vessels •Mabite Names 'Aulolnobiles What should t 110 it I haw Illed bmM~ptey and still cw4 dellnquerN tax"? ay Send a Copy of the Bankruptcy Petition to the!,: u' iz a+ilce When art taxes 11110? and Heard. Goggan. Blair & Williams, 11~ Taxes must be pr-i on or before October t, NOVember t or N I anal "I N l °M M m'1 Mmttatat? tax" December t during the year they are assessed, t t4,01axolticeOrHeard.Gog7an,aialr Taxes aredelinquam as of February tst,Penalty andinteres In person, you char .Yos~'ayq~a;{q Sr gee are then added 10 your tax bill and a tax lien is musl provide andWilli amswith proof 01your financial hardshlp attached vow 1101 M to your property for a payment artanpement plan (o enable you to pay IluxaaranaPlldbyJUM03 h.yOUSnt►wrltJarg4daoadollonsl quenttaxperlaltyantlimerest. 16ei penally for Ills collection M y4w dallnquarl lane OiaOlUMfa ,art 01MANER me ml0rmalion tool d,ntb>,Nnn.l not lb be Sh<cnedu+a t e ! aCrRe. ttadl QUaeuom maY narf r rro OCIOrmalwn co 0oel isomto oeronaidNed asdauostauif Porlegai emule lher row orooerly a+ri Adrlce eh's are kity pioitaed ea A~+y legal OueSUOns YoU yoo may nave sho~t4 M«RUed to yfur auorneym Any YOU (t f ensurd fret Naur QloOegitae,phis ale 104 plalKlM. Ll 1 y vat ?d i R S 7 i ,i• f APPENDIX D MEDIA COVERAGE I I I ~ ;r i i k tl' C kel R t V Fri I 3 !"j 82 T'" CN?L~uc% 1 r✓t 't)eniU» R:rird•Cf~mnlclc/Wcdncsday, Srptritslrcr 20, lf)t?U vM ' Suits seek r payment . i 1 of taxes y ; , 1Iy r'RI+Mer Nalees ' , k+I 81art WHr~r ; t.awsuits were filed sp inst al Serial' citizens, sled 05 and older Weal bn»itueee owrws on tape. 12 for my pr 1, tb* homeet" aptn►~ 1:., 04.W In ddkgusnt city bustrnass mrlb by fiUAs delft7) affidavits, '!'leis { - r psrwwl ytaxa, affadavil me only be obtained at (be r; '"fM alt doesn't 113e i0mita, the Denton 1 App" LWjW, ( yen f { sihouulcocoatact the ililo ,~t~inf Vk F~the dbHrlat's dlleclnr tichrnldtr, Deft 's ally tsx coliectar of ad Joe mi~ti, the txplakm that 04 k 'l'ax bills "ro wen! asst last October, ItabilHies are cot fou•{iven but taxes he explained, sddl% drat tali ruotleee end penalties cadhrae to accrue and wort sett out to r ry and MAY, weutd be lwb tsleet oast lot s~~ It' „ esdWd6 the ' Awt By state law, the deltruglwut acceumU broad ours to atlaw oeye on Jody hero` evlr ed + Ihett , 1~he sa " IAwwile an filed of R last resort, hesaW. k MA art a must it laluperera won't pry 'f'sxpayera who have a questm liueir tales," said seer f'rtmeaux, re"rdtrud dNi rxrt accamte may rot' at merpuder d Hurd, fi(an, contact the Irdw firm al (817) 304W. slab A Y4'illlamt qua law firm lua* dlfrgt flue accoun~e. 'ituete taxpycre 4 may t w theidgle~ilMS~ea.Y fah j Aeewllnlt to the titan, this week as' uruorc lawsuits wW be tiled attemyllnd to collect $100,70 In bads too irgul real tatalt owners. Them lawgAMS Aft III* fiflft~ of a tax wit croatea a court cases a tsbat tau fiabblily," M Rtmesvit rsaaid. "TM messW M 14 a rIs thhe eels way to d law"it trap betnlt riled." v, t ..rte ah w tY i. Iyy 1 S53t.01C.tl i Y r~ 1881Denton Recard•Chronicle/Sunday, Septembar 241 1989 k i r City sues 36 delinquent taxpayers Yr 1 t Q no eft of rommlrtaxat- ` 1 fi Obolimm-006 "Al i ~andtoMe0 tarttro ;1 s tax, ply E[ s to* W" room" ` i ~ ~or~es an rrbl+~t pteP«t7►1. t { hrodo" WOW *os 1 meal a hPw[°~wpreldte.Mklk1M POW t, t ralow."1h~►'#a11rM.' ~ toowdad odots* I`i dtaaorirDNi°rY b "S %Ibo t" 11 1! w; b oft"d r # lNir IMF t~ towt sf > tof"wtetitwr~t►MwM1l,~S , abdoi. 1 gpa~bOl~tlNt<'M1t!10Nf i et tA+ 4 ! ki pbor.othiOak" 1 pi„ h1e+lll4 I FAMM mom PEWS r -M "'.7 M..,.., .,w.. i f f i Wknton RecordiluonlcIWAIday. July U. 1989 Local/State Campaign ware delinquent taxpayers of suits 'f T"m W M v *a b Jamwy cam R" a tb hw qem '.ew for NM Um dal tdai a we am* mm U eMYe A ttwt;ie y ffifte4" W4W ft vow 1MtL Mm rW /k W&W mm* from tM ~igie~ *bfei f. Abort p pearrt a Me "a,%. LkspayAea rlr' owA d by eMy AiAOt~ bbA pAW tit moAeb ttl! ealtYAr to lIM prap~ety tart OiAOA Joy oft " dew br Mtd W tar tM dbr d tloMOO trw ew ba Amnrd w ; AAYAd Aa t.Aa d Ayt _f W rniY hepr db la Mint wdMn I~SBBttr►~~ >r 1wr + bVeW is ~ abeW #M.M~ is 1Rretlol a oW oo>.pitao hi twee t aid Ar 4 our EtbAb. TJUY car pay oow or tUptmm - A"O" WO COW 0* abwt n tbt tby riY bt oM to nut rod pq mero Wr;' QLvr T* d Msa nwd is Iba dry amaet to prewt d IY bW taw4 Ja1n YcCraoa, aoaa of ~M tMY by b pq I!r a 9red Jr. d Ir IN aew a IW~ WI ri r. flM and provMui areeMlw tit+dr al dram. Wd t11 Wmaq~' M► eesar'wl d so Iu1twMltrMrtyeArbMbt tioMAO,ttMraodllWMwnW >twn;, LwYwib~ M pmad to so PWOW Y P"tY 4*4MM toWYd" t+Aym ~r l s J ~?Yis"Mi(~YSS1dC#S1~hYdwevxrnaura....aM1V.w r......,_ . _ n. 1. R ',Belt=1F fA'1dl?!MXt ~•4 . V ,+KM'9 I Hw ~ e'r'r', t ~ayWy h~ t"`•ny (r`wre{i ~uurwr r`"'~.u' . jEXAS YNESScorp wGItUNEAU UALLAS F „oAb,~ U Denton, Texas Record Chronicle (Clris, 395) County to dire co eCtor bappanb6 to each ofwathe otCices." Ibught the person v Jd more than pay DelLnquent fees Jamm Wells, count' auditor, said his for tbemselt with the fees and lines col- oitice won't know ccly bow much in Ieot x,, fseS or Iiaes is actually owed UAW awl "It wW generally not have an affect on fines LncreasLnb that will be added will be the budget, because we do feel firmly that The person the parson WW generate more revenue responsWe by Jbalredrieka for ovaaeeiog •a syatem of titan it cost to have. him beret' Burgess tratdttng Itxs and 044 Burgas said he saW. snafr Wntur did col know yet Mw collection would Wldb exact figures for the overall cant ' In an effort to collect an increasWf work, b4t it was posalbb that as outside • are pOt availabb, one part of the to be hird said t on less the ftes aswciated with number of deUnquent fines and lea coliectbo agency may have % associated with county government, a contrace~al as to have mftW bealth commltnxnts, portrays the CAtmty ~ have decided to taolba possibility kind of egeaes that can accumulate add a person to the County Auditors Of - apprnwd by the count whereby a person tromdeiWnptsntfea. I€ ticatoptickaadcolleclteesandtlna, could be ortito tr either pay mental Wass coon judge Vic Burgas "W *Mttaedwithaahatstayin jolt. Rem Cowan, menthat the county r. Dot" had been building for about a "Welts hooking at other Counties sad dtnator, said FYWsy t fine wbot ibey re doing to make collectiau goo ft ttiatbursed for only about ?A urd fee with ebe rumba deli a poW bell ' Bunpas fatd, "We'll sun to percoM of wbat it spend+ on committing ~I tee pays m to had to pracaas edWctiag the MM whils at the ~a for btesInia t for meow! Wow, dow. iaM realized someib►n►g tams Ume watching for better wayp io do 8- y Leo, C~oiemb aka mi , th the ocuaty has the f ckrk is respanalble for Ihat, iiy. part of the rNSUt w,cormaw S "fiecting a Wt. of the tea,,, Burg 'tLe aa► staff persea well not be bleed or tke poraou'slM+a► sets, Cole~atan saW, 41" we really need a cleariogbottse to tIrUI foeletima otter ,the be rW4 far a iow raw of paym milies have keep tuck of all of fete fees b tea d We Sao tbal peerssoonwill cal dr~alae~w ~ Mesas by t U08 On vatiotr courts. We 6ave~to ba~ ot~ tbs Bounty more a+aaey, eV~ ~ be county bacowaa ltivoived. System for keepin8 9 nsaN:'rrt i 6 f it rti APPENDIX E STATISTICAL REPORTS ~i iM{ M,l 1 87 Ct34Y(t ,ivy ,Wr.~ rrr~ nr.+l rs~ rn.ra (.y"~ `«.....5 r7 Hwy [ 1 I AIIf Azs C1T1 Oh OFJPM oulogt= TAI sum"y j MY 1990 i Man OF A"t Tilt + 1969 1969 Mss 1969 09" ACWtl lS SASS TAI P 6 I BASE TAI TAY t x 6 1 .BASS + R& I M ♦ nn •.n1♦w- w ---F.w w ♦.I ♦ -----w M♦!in w♦- n. wn nnn♦ 1,262 668,344.02 966,175.03 413.619.94 5860503.91 441,995.33 6t8A1, MUM . , , PERSWA P1tOPB3C[Y 1,310 507.433.11 654,175.91 163,629.97 222,Ok6.]3 72,451.06 2,572 1,176,277,13 1,842,350.94 597,304.91 610,550.04 514,446.39 TOM 1 j E i t E i 1 5 • 1 !ietJaf'wbnaaa t y } I I DEN SDA CITY OF DENTam SIZE OF DELINQUFMI ACCOUNTS s JULY 1998 DMJM N1nmRR OF BASE TAX + AVARAGE SIZE AN10U1TT AMOUNTS PENALTY & INrMMST PENCRN M K OF ACCOUWrS - RRAL PROPERTY 0-200 599 77,029.29 7.801 130.7E 200.1000 .525 351,733,63 35.591 669.97 1000-AWVZ 148 559,412.11 56.611 3,779,81 TOM 1,262 988,175.03 100.001 765.02 PERSONAL PROPERTY 3 0-200 916 107.882.07 12.631 117;52 200-1000 322 241,047.44 28.224 748,59 j 1000-Al 0VE 70 505,246.40 59.151 7,217.81 TOTAL 1,310 854,175.91 100.006 652.04 !F ALL ACCOMS ; 0-200 1,507 184,911.36 10.04% 122,70 200-IODO 847 592,781.07 32,184 699.86 1000-A10VX 216 2,064,656.51 $7.794 4,813,75 I TOTAL 2,572 1,842,350.94 100.004 716,31 I j 3 i 1 r l Not& nazrrnu PAO" ~ N I ti 1 1 `qq 7 DlOI DD? CITY OF DtOtl+Omi DIS1RMfflON OF D>3"VQUFXr TAM JULY 1990 ;i 1 ~ ~ OF EAS» TAX 1989 1989 USE 1989 ONLY 19x8 b MIOR RASE TAR TAX + P 4 1 u% + P 4 I BASS + P 6 1 f AMOUNT ACOOQBRS BABL TAX + P 4 1 j - XXAL PROP88?Y 775 6 77,029.29 56072.90 14~804.90 519607 62 1 .733.63 170,439.69 231,287.12 173.401.73 120,446.31 0-200 589 54 279.13 ,539.85 35 1000_Apip8 148 .15 278,411.89 2150985.98 281,000.22 200-1000 525 230 559,412.11 205.167 375,525-04 `1, 1,262 6681344.02 980,175.03 433,679.94 588.503.91 441,995.33 3199,671.12 PERSONAL PROS 870.19 84,233.25 918 57.632.15 1.070882,07 17,427.15 23,648.82 12, 0-200 35,083,90 47,608.93 35,387.45 193,436.51 I 200-1000 322 134,327.02 241,047.44 100b-~Oga 70 315,973.94 .505,246.40'. 111,118.92 .150,788.38 240193:42 354,458.02 14310 507,933.11 8540175.91 163,629,91 222,046.13 72,451.06 632,129.78 11 ro AIL ACCOLMS 500,05 102,453.72 64,477.81 92,457.64 0-200 1,507 111,911.28 184,911,36 75, ! . 200.1000 847 372.86687 592,781 L000-A BOgt 218 691.498.. 98 1, .07 205.523.79 278,896:05- 208.17940 313,095 02 064,658,51 316,266.07 429,200,27 241, TOT" 2,572 1,176,277.13 1,842,350.94 597,309.91 SI0,550.04 5140446.39 1,031,800.90 I Y LJ r , DBM_DOf) C'I TY OF DO ~ DROM OF DaLlowniCY JULY 1990 IW71I4EA OF 8AS6 T" + A1a"K SIM ACOOAIIS PtLUV 4 INTPIZRSS'! MCWTAC6 OF ACCOUNTS - UAL PROPUTY 767 441,995.33 44.73s 576,27 YYRST ?I1~ 164 197,974.97 20.03% 10207.16 204 280,494.11 26.39t 1,374.97 cvpmc 64,425.14 6.520 532.44 w oum 1989 126 3,x84.88 0.334 547.40 OTUI R TOTAL. 1,262 988,175.03 100.006 783.82 P8it5OmAL MPYRTY { 212 72,451.06 8.48% 341.75 F 11e 66 245400, 79 28.731 5, 718.19 € 78,777.14 9,224 997.19 RK7►T CHRONIC 79 450,190,20 52.70% 471,91 k NOT OUIW 1989 94 11 2 7,356.12 {1.86% "9 74 OTHitR TOTAL 1,310 854,175.91 100.00% 652.04 . ~ ALL AC<7QUN'l'S 979 514,446.39 27.921 $25.48 1 FIRST RMATx 230 443,375.76 24.071 1.927.72 283 359,272.45 19.5Ot 1,269.51 cm"Ic 524,b15.34 27.931 484.12 NOT OHING 1989 1,0617 10,641.00 0,56% 625,94 0711811 116.31 100.001 Tol" 2,572 1.842.350.94 y 4 k f ~I 1 , 1 I f ~ (rmeq 1mnr~ ~wr~ •u1wK1 ~egNW ~ i t.,....-~....-~ r.-+.. ~,.o. CITY Of OENTON OELIMQNENT TAX SUMIART PAGES 71 OENSUMJ2 07/07/90 ALL YEARS PAI AS Of 07/90 REAL PWWERTY WIDER SUIT RAN" ACCOUNTS YEARS TAX TAX 6 PI ACCOUNTS YEARS TAX TAX A PI 0.200 569 624 $4.279.13 77,029.29 26 53 21807.34 4.,327.30 200-1000 1" 1.194S 231,536.86 351,733." 116 666 64,042.36 100,944.63 > 1000 141 664 375,625.01 559,412.11 47 331 143,1"." 221;,551.494 TOM *90 1.262 3.263 Is",344.02 916,176.03 191 11070 am ,0".35 330,623.77. OEMS161n 07/07/90 1916 ROLL PGI AS 0f 07/90 DEAL PROPERTY UNDER SUIT ' NANO ACCOUNTS YEARS TkX TAX A PI ACCOIIMIS YEARS TAX TAX A PI I j 8-M 661 651 56,072,94 76,644.90 83 83 6.418.70 11,424.26 200-1000 401 401 170,439.89 231,267.12 73 73 31,226,50 42,374.48 > 1000 A9 69 305, 167 .lb 278,411.69 13 13 35,703.32 44,449.44 TOTAL vvv 1, 111. 1.141 433,679.94 566,503,91 169 564 75,346,E1102,241..15 oENS16U2 07/07/90 1969 ONLY Par AS Of 07/90 REAL PROPERTY U/OER SUIT MAN" ACCOUIRS YEARS TAX TAX A PI ACCOUNTS YEARS TAX TAX 6 pl 0-200 403 400 31,030.76 51.607. H2 4 1 167.28 0:{4.09 200-1Q00 293 293 127,763.06 113,401.73 19 16 9.775.33 13,2i0,15 > 1000. 71 71 159,901.73 216.965.99 3 3 6,273.67 8,513.65 TOTAL •t• 767 167 325.715.01 441,995.33 716 96 16.516." 22.4.12. ft is r t CITY Oi OENTON OELIN011ENT TAX 51891ARY PAM 14 AS OF 07/!10 ALL YEARS DIJLSUMA2 OV07/90 !Mt)ER SUIT BUSINESS PERS. 7AX TAX 6 PI TAX TAX l PI ACCg81is YEARS Rif ACCgMITS YEARS 5,06q•051 9.591.04 I,Yt 57,132. 14 107,112.07 56 145 f11 75,517.53 - 0-700 95 171 45.260.21 321 627 134,327.02 241,047.44 9 200-1000 36 141 91.121.63 156.31f.90 ? 1000 TO 136 315,973.94 506,246.40 47 TOTAL *04 1,310 2.751 b07,93;1.11 864.17b.9i 187 571 142.474.89 ~ p11 AS Of 07/90 1919 ROLL eENS1aIJ2 07/07/90 W"a SUIT BUSINESS PERS. TAX TAX ♦ Pt Rmm" ACCOUNTS YEARS TAX TAX t PI ACCUU17S YEARS 5. 30' .16 32 38 3,911.45 262 17.427.15 23,641.82 267 4 8,893.25 10,42'5.16 .0_200 T,60a.93 3p 30 92 3y,013,90 4,742.83 6,436.02 700-1000 9? 3 a 14. 111,111.}12 140.761.31 r 1000 14 71 19,647.63 16.16f.04 TOTAL 366 163,6".97 222,046.13 71 361 i P1t AS OF 07190 t 1919 ONLY DE14SU*U 07/07/80 L"Mit $NIT BUSINESS PERS. TAX TAX S YEARS & PI ACCOUWS YEARS TAX TAX A PJ ACCQUW RAI" 4 460.20 624.49 9,414.22 12.870.19 4 0-700 141 141 35. 317. 44 7 7 2.721.16 8,682.62 900-1040 62 63 16,077.65 .00 ..00 24.193.42 0 0 r 1000 1 t 47,a" 60 4,317.17 TOTAL 211 212 53,390.47 72.451.04 It t1 3.191.36 is i y~~'FeS:.v* Xie M1+,ti:-Xgx~fYlar I d 4 CITY Of OEIITOM DELINQUENT TAX StMrMRY PAM 7 OEMSUmn 07/07/90 ALL YEARS PAI AS of 07/90 ALL 11WERTY TYPES !MI)ER SUIT RAN" ACCOUNTS YEARS TAX TAX 6 PI ACCOUNTS YEARS TAX TAX S PI 0-200 1.607 2,512 111,911.98 1.4,911.36 •2 1911 7,900.39 13.119.34 1. 200-1000 147 2,972 372,668.17 592.711f.07 213 984 109,272.51 176,632.16 > 1000 218 810 891.<98.9t 11064,659.51 63 479 236,261.24 3.3.063.74 TOTAL too 2.572 0.004 10174.277.13 11842,360.94 379 t,641 352.424.24 574,414.24 D~fISlRIJ2 07J07/90 1989 ROIL P&I AS Of OT/00 ALL PROPERTY TYPES k"WR SUIT RANCE ACC•f81TS YEARS TAX TAX 8 PI ACCOUNTS YEARS TAX TAX 6 PI' 0.200 919 9t3 750630.05 102.4193.73. 121 121 12,330.1% 14,732.t2 2'00°1040 443 493 205,523.70 274.498.06 103 103 41,119.76 Sb.7".*1 > 1000 100 107 316,269.07 429.200.27 to 16 40,446.15 54,•95.4• TOTAL too 1.609 1.509 61'!,309,111 010,550.04 240 240 $3,096.06 127.417.19 0E115114ri 07/07/60 19419 ONLY W I AS OF 07190 ALL PROPERTY TYPES UNDER SUIT 9Af1LE AC05181T5 YEARS TAX TAX A PE ACCOUNTS YEARS lAX TAX 4 PI 0-200 641 044 47.514.97 64.477.61 • 6 127.46 1.264.56 200'1000 160 360 163,060.71 208,769.18 28 26 12,496.49 1;,967.76 > 1000 T4 79 177,729.63 241.179.40 3 3 6.273.67 8,513.65 TOTAL •o+ 4179 $79 379,105.61 514,446.39 37 37 19.697.92 79,730,01 v4sx' e+ .inlitk~a3i~ MAU a 1% lw 1 ~Y C 07/07/90 CITY or DINYON Y'. REAL PROPERTY JULY 1990 COUNT BASE TAX BASE + P41 xxxx 143 126,902.26 223,554.19 , xxx0 61 381333.36 56931.91 xxox 1 742.2 130 43 x%o0 164 138,912, 8 1971974.97 { x0%% 2 936,42 1,495.35 %OX0 1 61.29 91.45 x00X 2 245.65 $91.65 1 XO00 767 3254TO4 441,99$,33 SU1-89 10141 631,$49.22 923o749,89 Oxxx 2 66$624 1,2j6616 OXxO 8 51099.35 79e3.51 OxOx 13 3,550020 6,223.92 j Ox00 31 91633.85 14,402.66 SU/•88 54 180951.64 29,$86.25 ~H r E 00XX 7 3138,39 5,413.9 oOxo 8 Woo 914,'44 rr I $01.17 15 3,704.49 d~33$~41 OOox 51 13,$;$c67 28,ZOO.48 ij TOTAL 1,2b2 669,344,02 988,17503 r=1 t 1 1 1~f M I Pima 07/O7/9o CITY OF DENTON REAL PROPERTY JULY 1990 1968 1967 1968 6 PRIOR SASE TAX 1969 BASE * Pal SASE TAX BASE s PSI BASE TAX BASE BASE TAX SASE ♦ P&I 423." 21.946.54 32.613.17 21.991.23 38.911.70 ".am." 123,4M.04 XXXX 143 24.144.0/ 31. 460.27 11.249.88 18.370.53 0.00 014.05 XU0 i1 6.819.76 18.889.12 131*64 19 262.92 0.00 0.00 0.00 xxax 170. 2" as XA06 IM 70.2110.41 96.$70.79 x0,626: 102, Mrs. is 360.40 0603.33.00 0296.:2700 524.70 I 270.69 367.72 0,00 30.00 48.99 0.00 xoxx oxo 2 0.00 OxO 31 29 42.46 0.00 .00 0.00 0.00 122.10 724.00 X 1 123.55 167.65 0.00 0.00 p,oo 0.00 0.00 0.09) 764 328,718.04 441,995,33 0.00 0.00 518-09 - 1141 432.679.94 50x.603.91 tW.907.7'1 155,342.44 33,640.23 54.934,55 60.621.26 174.960:99 .36.93 149.23 243.66. 492.97 993_b5 OXXX 2 0.00 0.00 26.04 3.724.05 2.600.36 4.259.46 0.00 0.00 0XX0 8 0.00 0.00 2.490.99 0.00 0.00 1.037.51 3.663.52 0X0% 19 0.00 0.00 4.712.83 2.660.40 0.00 0.00 0100. 0.00 31. 0. OD 0.00 8.433.05 14.402.66 2.330.54 4.657.07 i DAUG %W-68 54 0.00 O.OO 13,663.51 20.726.04 7,767.59 4,503.11 0-00 0.00 1,560.41 2.601.12 1.557.76 2,032.45 00XX 7 00.00 .00 0.00 0.00 0.00 566.10 924.44 0.00 0.00 OQ6D • 3,505.58 1,657.70 2,x32.8b 0.00 0.00 0.00 2.146.71 ; 518 S7 1'A 0.00 0.00 43,836.67 2$. 200 0.00 40100 0.00 COW 62 0.00 0.00 39 79.94 5x8,503.91 147,7'It.78 178.068.46 38.644.53 62,143.26 7x.340.27 160.659. TQIAL 1262 433,8 1Ti.}~i~e, +S* LLk. dr.Y+nte Ar,x4.sw;=., w.-.•u r.......i o I 4 07/0]/90 .l CITY Of AENTON PERSONAL PROPERTY JULY 1990 t { i COUNT BASE TAX BASE + PSI ~ 41 28 351.15 49.334.83 XXXX 19~5~2.6g 19.442.91 , xx 34 1.7 6.11 20874.11 xXox Ox 66 t73 084.18 2450400.79 2 XX00 1 33.48 50.71 t XOXO 3 1 691.56 2 ,486 1,214.49 1:915.38 X00% ]2 451.06 i Xaac 212 53,390-47 r', h , m-69 $68 .279.125.83 403,985,71 ` Oxxx 20 7r2p9+55 12,b4tj4 OXXO 19 17.585.91 43.139.69 1 OXX 5l 1,494411 t2,4 832,8+4► ' 70379479 So-so 105 43,670.01 69,195.31 tF OOXfI 45 33~p86.97 55x213.10 3 OOXo 33 7361.49 12.011.31 ' S1JB-81 78 1,0.448, 46 10 234 , 47 OQOx 159 t44,fi88.80 310,66p.42 TOTAL 1.31b 907.931.11 854.175.91; , s 1 ~-r., A-.... ~ , "MOO po. Po "t tA" w P~"q r-ml r" F" P" ~ *--I a7lm/9o CITY Of OEwom KIISOIML FRgMTY JULY Ivw 1969 1966 1647 am TAIL IIASE i Fez use 7" RASE ! PlI BASE TAX 495E ~ P67 1195E TAX BASE ! PAT x xxxx 41 "O 36 6,366.06 77. .260.47 64,12.64 6.606.87 4.619.12 7.543.0 13,416.23 27.704x$ 701~0!! 4 1 0 99717. .06 906.66 ,745.71 10.064.67 071. 66 11.548.30 0.75 116 4', 910.90 572.92 1156.112 0.00 0'0 615.O.63 er 1•x,0 741100 116 176.414.143 131. 467.36 76.2!6.40 114,017.41 O' OD XO~ 1 6.66 H.711 0.00 6.00 0.00 71090 2 1,126.411 1.1321.23 0.00 0.00 6.30 13.66 16.52 8D,4o J166R 2 5611.T~' 7117.71 0.00 563.16 919.63 0.00 0.00 71660 112 69.890.47 72.497.06 0.00 0.00 0.00 0.00 444:74 1. OAO 0.00 0.00 0.00 207.66 0.00 0.00 SW-M 366 163.629.117 702.046.13 1111.137.30 131,765.21 12.262.41 20,024.61 75,096.12 20.146.66 OlU17l 20 0.00 0.00 11616.53 2,416.70 1.769.54 2,679.66 3,629.46 7.344.76 am 3 0oloo .00 0.00 17.627.14 20.671.60 13.754.77 22,464.09 64100 62 0.00 709.64 1.104.26 0.00 0.00 6.00 0.00 0.00 0.00 7,375.76 1I.W2.64 0.00 0.00 0.00 1.3rl.It - 0.00 Sl i-M 105. 0.00 0.00 23.562.10 26,725.42 16$22.31 26,347.97 4.565.61 6.721,92 Ou 845 MOO 0-00 3 4.00 0.00 0.00 0.00 12,734.86 10,765.81 20.352.59 37.417.76 0.00 0.00 7.361.49 /2.001,37 0.00 0.00 SIB-67 76 0.00 0.00 0.00 0.00 20.065:67 320216.71 20,359.68 3Y,117.76 am 769 0.00 0.00 0.00 0.00 . 0.00 0.00 144, 4118.60 910.669.42 , TOTAL 1310 163.626.97 222,06.13 111.699.40 166.990.73 47.690.62 78.119.29 /11.723.12 36G,f :9.76 I i i i i i 1 2 i 07/07/90 ` CITY OF DENTON LL ACCOUNTS 990 } JULY Fi COUNT BASE TAX BASE + Psi ti' t84 155,15451 1772,969 a2 g xXX 57,9ob,OS s6,9A:,a3 xxxO 99 2,528.83 4,180,60 xx 0 230 3114997,26 443,315676 xoxx 3 969.90 1►55r;0i xoxo 4 10712,85 2,942.31 1,460,14 2:361,03 NOW 979 379#105,51 it4,46,39 1 509 910,975,05 1~327~735,~io $UB-a9 OXXx 22 a 1341740 < ONO 37 32,609.6 510123,20 OXON 16 51044,97 840506 OXOO A4 17,01364 25M$40 SUB-88 igg 62,621.66 99,161,86 OaXC 31055 63,617,07 1A OOXX 53 4 219 12,94g.a1 t SuB-AI 93 44,182,95 75,512,aA aoox Alt 158x517,41 338,'160,40 TOTAL L 91x 1,176,277,13 1,641,350,94 I ICI 1 s i room mom 07/07/90 - CITT OF DENTON ALL ACCOMYS -JULY 1990 / 1968 1967 1984 8 PRIOR :ASE TAX BASE + P87 RASE TAX BASE • P8l IASE TAK RASE • PSI BASE TAX BASE + PlI JJJX 114 24,521.67 34,704.91 26,501.38 99,61!.66 20,410.34 43,454.74 73,8200.00 .92 151.1 0.Oo xxw " 19.674.68 ,78.896. T8 19.904.74 2l, 765. 14 15.221.44 29,9f0.Q0 1.011.x5 2,021.00 U1JOX 5 777.96 1.050.20 741.03 f, 108.34 0.00 0.00 0.00 0.00 0.00 218,782.17 1M,"1.17 214.63.69 tll 312,7! 655:10 . xxom am 270 187.108.35 0,00 277.78 GOO." XOXX 7 27[,35 979,07 0.00 0-00 0.00 Xs= 4 1, 8".89 1.573." 0.00 0.00 593 .16 960.00 770.64 1 , 431 .88 X81X 6 6".30 135.31 0.00 0.00 0 0 .00 0.00 0.00 0.00 0.00 0.00 XOOB 978 ?79.108.51 514.448.39 0.00 so-so 1508 597,309.91 810,650.04 192,045.07 2!7.107.76 46,902.61 74,95!.16 76.717.4n 155,118.65 i 1.64Z.5T 2,455,63. 1,912.77 3,123.56 4,322.45 8,338C31 ox" 22 0.00 0.00 0.00 0.00 .13 26.,fA k XX0 $7 0.00 O.OO 14.311.13 24,395.4¢ 14.360.00 720.00 2.593.70 5,040.16 9WIOJ It 0.00 0.00 1.451.27 3,4x,4.68 0.00 0.00 0.00 0.00 j 88100 H 0.00 0.00 17,013.48 24.136.50 O.OO 37,425.61 55,951.44 18.479.90. 29,951.11 8,916.15 13.374.9! SW-" IN 0.00 OMKX 52 0.00 0.00 0.00 0.00 14.314.99 23,378.48 27.910.37 40,250.61 0.00 0.00 0.00 7,921.59 12,645.01 0.00 0.00 00110 41 0.00 OO 0.00 0.00 22,242.58 16,722.27 21.910.37 40.250.6/ SM-67 93 0.00 0. 1 ii 811 0.00 0.00 0.00 0.00 0.00 0:00 151,627.47 138,060.90 I oooA TOTAL 3612 591.300.91 610.650.04 2",470.611 343,059.21 60.425.16 01,132.51 243,071.911 547,609.15 4 . l i 1 I 1 1 r F ki APPENDIX F 4' PROPOSED CONTRACT kt~ i i F I i F 4 r l j 111 q , t k 1 i Fill' CONTRACT FOR THE COLLECTION OF DELINQUENT TAXES THE STATE OF TEXAS t COUNTY OF DENTON THIS CONTRACT is made and entered into by and between CITY OF DENTON, i { acting herein by and through its governing body, hereinafter called First Party, and HEARD, GOGGAN, BLAIR & WILLIAMS, Attorneys at Law, hereinafter called Second z , 't Party. i r First Party agrees to employ and does hereby employ Second Party to enforce by r h suit or otherwise the collection of all delinquent taxes, penalty and interest, on behalf of the CITY OF DENTON, within the CITY OF DENTON, owing to the CITY OF DENT^ provided current year taxes falling delinquent within the period of this contract shall Il f~ !a become subject to its terms on the first deny of July of the year in wh,'.h the same shall become delinquent except that suits find hankruptcy resolved before the first day of July i mast include current year delinquent taxes, which are also subject to the terms of this , i ~ contract i Second Party is to call to the attention of the collector or outer officials any errors,..: t double assessments, or other discreponcles coming under their observation during the .t progress of the work, and is to intervene ors hchall' of First Party in all suits for taxes hereafter filed by any taxing unit on property located within its geographical limits. I {{L ; First Party agrees to furnish delinquent tax statements to Second Party on till property within the taxing jurisdiction, Second Party will furnish forms for said statements r 4$1 f t 102 4 t an request and will assume responsibility for having penalty and interest computed on statements before such statements are mailed to property owners. 1 IV. i ` Second Party agrees to file suit on and reduce to judgment and sale any property located within the CITY OF DENTON against which a tax lien would prevail provided, data and information as to the nacre, identity, and ` First Party will furni%h the necessary i ~ location of the necessary parties, and legal description of the property to be sold; Second ' Party agrees to sue for recovery of the costs as court costs as provided by Tex. Prop. Tax s Code Sec, 33.48 (Vernon 1979). 4 V. Second Patty agrees to make progress reports to First Party on request, and to io advise First Party of all cases where investigation reveals taxpayers to be financially unable i to Puy their delinquent taxes. I' 'd l g, first Party agrees to pay to Second Party as compensation for setvice5 required i crcent of the amount collected of all delinquent taxes, penalty and fi te ed ( i hereunder 15) p' interest of tide years covered by this contract, actually collected and puid to the collector of taxes during the term of this contract as and when collected, All compensation above provided for shall become the property of the Second Party at the time' payment (if taxes; s i penalty and interest is made to the collector. The collector shall pay over said fund t k monthly by check. ' V1h Second Party shall undertake the collection of delinquent accounts fo- oaving assessment liens, substandard housing demolition liens and weed liens. The collection of these accounts shall be undertaken on the basis of attorney's fees assessed to and collected 103 t 45T1d M; { ~ from the dehsnrs. First Party agrees to pay to Second party as compensation alt amounts received as attorney's fees on delinquent accounts for having assessment liens, substandard housing demolition liens, and weed liens, f 01 j VIII, 3 This contract is drawn to cover a period of two (2) years beginning July 1, 1991, k n and ending June 30, 1993, First Party shall have the option exercisable at any time that this contract is` in force to renew and extend this contract on its identical terms for one ~ additional two (2} year increment commencing July 1, 1993. On termination of this ' j• t r contract, Second Party shall have an additional six (6) months after termination to reduce ~ to judgment all suits filed prior to the date last mentioned, and provided further that x~ I 4$ Second Party shrill handle to conclusion all suits in which trial court judgments are obtained 1 i during the period of this contract and which are appealed by any party. In consideration t t of the terms and compensation herein stated, Second Party hereby accepts said employment and undertakes the performance of this contract as above written. First Party i . ~s ( shall have the right to sooner terminate this contract for cause,. giving thirty (30) days' i written notice of such intention, with a statement of the cause or reasons for such { termination, after giving Second Party a reasonable opportunity of explaining or rectifying i the some, In case of such termination, Second Party shall be entitled to receive and retain y all compensation due up to the date of said termination, s i 1 j i } 104 5 ~.l ra, unr r4wPa h ` i A WITNESS the signatures of all parties hereto in triplicate originals this, the day of , AD 19___ , DENTON COUNTY, TEXAS. CITY OF DENTON HEARD, GOGGAN, BLAIR & WILLIAMS f BY: By. STEVE BLAIR ATrENT: By: i APPROVED AS TO LEGAL FORM; BY r ` ~r i t i 105 wi R t J v. PERDUE, BRANDON, FIELDER, COLLINS & MOTT ATTORNEYS AT LAW HOWARD PERDUE 4025W000LANDPARkaLVD., SUITE 9J0 NEVINSAPNNEN r. LARRY BRANDON P.0. BOX 19490 GEOiTOE g9WLEN C, DAVID PIELOER ARLINGTON. TEXAS 76094 N9 0 TEFtRy ANM WHITE i~. JAMES O. COLLINS METRO 817,461.9944 DAVID A. ELLISON ROBERT MOTT FAX 61 i-W 6504 IAUFiA J. AAONROE GREGO M. MCLAUGHLIN HARV.OLEREW R. DRUCE MEDLEY JEANMAH* BAER JAMES E. PORTER CHARLIE) DRAYDEN JOHN J. HORN, III lln e 7 , 91 OSCAR L. SOMMERS J 19 MICHAEL J. )AALOW , 8. LYNN STAVINOHA y STEVEN A. EDMIS70N TAB BEALL k1Y TO: THE HONORABLE MAYOR AND CITY COUNCIL, CITY OF DENTOK?t TEXAS RE: Performance Criteria The Law Firm of PERDUE, BRANDON, FIELDER, COLLINS & MOTT_is A prepared to pursue the City of Denton's delinquent tax accounts. in order to maintain the Sixty percent (60%) collection of the ~F 1 current year's delinquent tax accounts turned over by the City of Denton, PERDUE, BRANDON, FIELDER, COLLINS & MOTT will: Mail out delinquent tax notices on July 1, 1991 or as soon thereaftzr as the Firm receives a tape of delinquent tax accounts. # The Firm will have a person in the Denton County Clerks Office five (5) days a week abstracting' real l; property. We have agreements with two local title companies in the City of Denton to use for this abstractinq. This will enable us to abstract accounts 1 for new owners in preparation for suit. - The Firm will concentrate on personal property during the first six months to collect the taxes due on these accounts and will institute seizure of personal ' property for the collection of delinquent taxes. - The Firm will file a minimum of thirty (30) suits a month in District Court to foreclose the `City's tax lien on property which delinquent taxes are due, we will pursue these accounts aggressively to judgment and Shariff's Sale. r I The Firm will notify the City Tax Office of any changes in ownership of property discovered through title ; research. i The Firm will follow-up the initial mail-our of collection letters with as many mail-outs as necessary f to maintain and/or increase collections.' - The Firm will notify lienholders of delinquent 'taxes due on property, thereby giving them the opportunity to I pay the amount owed or take action to protect their ( interest. AMARILLO .ARLINGTON •HOUSTON •LUBBOCK•TYLER -WICHITA PALLS 1 144 ilS F r PERDUE BRANDON FIELDER COLLINS 6 MOTT: PERFORMANCE COMPARATIVES 69 BASS TAX 89 DEL BASE COLLECTED 89 TAX W/ P61 j ACCOUNT TAX AT 7/l/90 THRU 6/l/9 1 PERCENT COLLECTED PERCENT HIGHLAND PARK I.s.D. $ 591,323.33 $ 436,998.11 73.9% $ 559,357:58 94.6% $ 810,084.73 85.7$ % 9LLIS COUNTY $ 944,915.50 $ 632,855.26 67.0 ARLINGTON 4,5161820.51 $ 218].51689.20 62.3% $ 31604,082.00 8010% CITY OF i GARLAND $ 1,778,615.(10 $ 1,077,092.80 61.0% $ 1,378,678.70 77.58 GRAPEVINEti COLLEYVILLE ' I.S.D. $ 756x205.26 $ 439,103,88 58.0$ $ 562,052.96 74.0% i These figures represent the true collection performance of Perdue, Brandon, Fielder, Collins 6 Mott by comparing the bass delinquent tax collected from July 1, 1990 thru June 11 1991 with e the base delinquent tax turned over for collection on July It 1990. other methods used are comparing the total amount collected f ; for the same period, including penalties and interest, or totalE collections for all years and comparing these with the base delinquent tax amount turned over for collection. In our opinion, using any method other than base tax collocted versus base delinquent tax turned over would erroneously inflate the actual t if I( performance of the law firm employed to collect the taxes. 1 1 SUMMARY OF ACTIVITIES ECONOMIC DEVELOPMENT ul-S oct-Dec Jan~-Mar Apr-Jun Ii991ep UA RR1990 1991 1991 i., CT VI 'S FOR T S 27 24 Number of Contacts Number of Fact Books 2 16 Prepared (G)eneral 0 (R)ealtor a (I)nvestor i E„ z (p) rospect ect~s Number of New Prosp 5 2 ect visits Number of. prose 0 0 Number of Business Locations --0 Estimated Employment 0 _ Number of Business Expansions Estimated Employment j~ Businesses Located This Quarter: Businsa©es Expanded This Quarter: F t 1~ Number of Active prospects 3 of Inactive Files 1 Number 47 E>r ' Closed Files this Quart l S t 4 DENTON CHAMBER OF COMMERCE f ECONOMIC DEVELOPMENT STATEMENT OF CASH RECEIPTS DISBURSEMENTS FOR THE SIX MONTHS ENDED 14ARCH 31, 1991 (UNAUDITED) CURRENT CURRENT TO DATE TO DATE ANNUAL ACTIVITY BUDGET BALANCE BUDGET BUDGET - Cash - Beginning $119,988.00 $87,606_25 RECEIPTS: Private Sector 937.37 81853.75 43,390.56 53,122.50 106,245.00 City of Denton -0- 4,516.67 24,173.00 27,100402 54,200.00 " Interest Income 298.34 -0- 2,863497 -0- - I TOTAL RECEIPTS 1,235471 13,370.42 70,427.53 80,222.52 1601445.00 - - - DISBURSEMENTS: Salaries 51416.67 61745.42 250116,85 40,472.52 80,945.00 Auto Expense 498.08 500,00 21237435 31000.00 6,000.00 > Taxes 441.15 583.33 2,065.27 31499.98 7,000.00 r Benefits_ 302,49 516.67 855.47 31100.02 6,200.00 ; Travel & Marketing 44.95 666.67 665.53 4,000.02 8,000.00 Selection Committee -0- 416.67 670.23 21500.02 51000.00 Office Supplies 100.00 216.67 718.51 1,300.02 21640.00. Telephone 61,51 350.00 351.25 21100.00 4,200.00 Audit -0- -0 733.00 -0- -0- Memberships/Prof. Dev. -0- 83.33 286.00 499,98 11000,00 Postage -0-• 333.33 297.80 14999.98 410.00.00 Factbooks/Promo. Mat. -0- 416.67 134.48 21500.02 5,000400 Prosp Proposals/Reloc. 557.24 833.33 31670.66 41995.98. 10,000.00 Site/Building Inv Data -0- 166,67 98.06 1,000.02 2,000,00 t. Capital Expense 327.94 1,000.00 11967.63 G1000.00 12,000.00 Center for Small Bus. -0- 541.67 44692.00 31250.02 61500.00 - - - TOTAL DISBURSEMENTS 7,750.03 13,370.43 44,560.10 -80,222.58 160,445.00 EXCESS OF RECEIPTS/ (DISBURSEMENTS) (61514.32) (.01) 25,867.43 (.06) -0- i - - - - - - - - - - - - - - - - Cash - Ending $113,473.68 $113,473.68 t: k 50.00 $ 50.00 Petty Cash $ Cash in Bank 63,423.68 63,423,68 Cash in CD -_50+000_00 -50,000`00 I TOTAL CASH $113,473.68 $1.13,473.68 SEE ACCOuWANTS' Coj1PILATION REPORT PAG? 4