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1991
ctry of DENTON, rEXA$ 215 E, MoKINNEYI DENTON, TEXAS 762011 TELEPHONE {811) 666.8200 TO: City Booth Volunteers y ' SUBJECT: City Information It is difficult to anticipate what types of questions you might be I asked but here are a few handouts with information about things people might want to know. 2'Included are handouts with information about City Council ~ candidates, the May 4 election, and a phone list;. with departmental numbers on Saturday, absentee voting for the City election will be hold in the east entrance of city Ball from 9:00 to 5:00 pm. There are four City Council seats and two School Board seats, Soo the handouts about the election and candidates for more information. Also concerning the City Council it meets the first and third Tuesday of each month, with the regular merating starting at 7 pin in the City Council chambers of city Hall. These meetings are open to the public. We need to be responsive to citizen questiono, but it is fine if we don't have the answer. A memo pad and pens are also ;.n the booth so that you can write the person's name and phone number and question, Tell them that someone will be in touch with them. Please keep all those questions and give them to me and z will, make sure everyone in contacted, if you have any further questions, I will be at the >!o6tival most of both days. 2 will check with you all and you also may leave a message inside the Civic center where the Festival cavhier will. be, Thank you for your generous agntribution of time Co help portray the City of bc,nton in a positive manner! Enjoy the Festival) VaA r oo, I L S 11' i n L., }lti `4>~`~' Dear Arts Festival Participant, Thank you for joining us at the 1991 Denton Arts Festiva]. to be held April 20.21, 1991 at Denton Civic Center Park, We are pleased to approve your request for booth space and havo received your en/tryf fa o $ - ~ for the following. C ~ vl~'f~ > l L-i .~l t r z t~ c't_r J tGf ct-rr_ c.1Q' ¢ C... Your Zoth number 161 ! The location is t )c. ).rr~, t'r~:~ You will/will not have, an el oct , ical, hno a Yi(, wimr;(ec d to check in Wirth chair erson a p• In addition to your booth information, agreement , a ma and a ploaso find an indemnity flier from Carnival Booth parking Rental formyour(~informationo included a The Denton Art Festival hours arot Saturday, April 20, 1,991: 10 am- 6 pm Sunday, April PI, 1.993.t 12 noon-, 6 pln booth set- up hours are: .lit@urday, April 20, 199.11 7s30 am- 9t30 am Sunday, April 211 19911 9:30 am- 11130 am All booths are required to be open during the festival hours. Exhibitors will be responsible for the set-up (tables, chairs, extension cords signacle, drapery, atop) Participants` will be asked to leave if not in compliance with festival rules. No exclusive rights for the sale of any product will be granted, Booth participontrs will be r.oc,ponsible for cash nn hnnd to make Wiange as needed for sales, * All venders must abide by the requirements of the Department of Publ'!u Health, Copies of the applicable rules are nvailable at the Denton Festival. Foundation office located in L•ho Center 3 for Visual. Arts, * Donations or raffles are prohibited, * No running water will be pr.ovi,dod, * We snCaurage the use of recyclable products for fond service, * Vendors may only Full. the items or conduct the nctivities that are pre-approved through this booth confirmation. Parking will he on a limited first. come-first sorved, optloo available basis, A parking permit indicating the lot reserved for artists and booth p,trt.Lc.Lpants has been included, Please d+.sp].ay the parking permit on the front left side of vour windshield. P. 0 I)X 2.104 4 DOIIWtt, Tvxw, 76202 • (817) 565.0931 security personnel will be available and present on the festivnl grounds on a limited basis, The Denton Festival Foundation slid its members accept no responsibility for stolen or damaged property, accident or injury. A first aid station will be located on the festival grounds. Pny phones can be found inside the lovior center and the Civic Center, and on the north exterior wall of Lite Emily Fowler Dublin Library. i n member Of the Damon Festival Foundation will be present oh the grounds at the Lime of sot-up to collect your signed copy of the Indemnity agreement form found below, 11opefully we have been able to address your questionn but if you neod additional information, please call us at 817-565-0931, We look forward to a successful 1991 festival, Sincerely, Carol Short, Pr.enident, Denton Fent;ivnI Foundntion ~J. ~ f,Jl (~/~/11./) GG~! 1..44, ~r+.; l.fi~ P. E!/ nambi Harris Betty Neu Martha Len Nelson Festival Chairpar,non Arta Chairperson Booth Chairperson PARTICIPANT INDEMNITY 1tORESMEN'I' April 20-~21, J.991 The undersigned, a participant in the Denton .Ar.is Festival,, does hereby for itvelf, its agents and employees, indemnify and hold harmless the bentor: Festival Foundation and its members from all;suitsp adtions, or claims of any nhnretaLar., type or description brought or made for on nocount of any injurien or damages received or sustained by any person or persons or property arising out of or oacasi.oned by the acts of the under.si.gned, its agents or employees, in its participation in the Unnton Arta Fantiva:l for the year 1991. Dated this-__.._..day mignatureAnnd' ergnnmi7ation name r' i ADDITIONAL PARk.INp 11 tbnle n, F'owor, f ftmtup, poMJ,'~in, 'Tonri CPA X172 i-.r7e.!.t5t , Abomt ~0) si: Cal l s ! I 2) Dontan Indeprai clout School Dir.Arict. Comtrcat Helrvicc.~!.; 1:~Cr`7 l.oc:r.!n;t, Abe!.rt 60.70 hital l ; Clear Crpok nff ice NGarl: 121., Abotit 2Cj--'0 sta:l..1 n 4) Immaculat'e Cnrrcoptiora Catholic Commuwity V2,15 N LI!n, About 915...160 >:ttrall!., E:,) g4firmirld Whoor l:a Irn.. Meat.ing Wink) s,t,al1 Abcwt 3N0-40 6) Dent-,h(Rark F+atcar•y C1n Congreasan, AbcxxL E6-,.7~ !.t,ally, 7) Denton Area Toachurci Csr odi t Union AC I- )535 fr'Oln PA11k ClrIc-:~ Uri v.. T hr gar About. 10:: 125 tEaII Gi Cl) flr~nrr? Ei!.!!3i.nc5ttin Fnrmri, I!ic:. (J[t Hi c_Icnr,y ?4 Raj. I r wid About 60 -•'7(it tr,t l I V; 9) Mar.rk Pork AbOUt t30rvS'0 st•.cal;ta 10) TWLI C:ast dt Mywnn Holl, About 100-1. sUA115a Undorgraduato r:irunco LA) F'arl;irig, Abo!.rt 7 -Orz, atn7:llN Vi4;Uort, parking t_ut: fWmt ref Admin. 1:rIg tsn 1:nr1 ,!~st7 IG(:!r 1.11 Doslgn f. or Todny 1 15Ut W Locust, Ab!xct trEr-10 s;tc711s 12) Toxa!a Health E:nt:r rpr 1 t;G Inc:. 401 N i'{I m, AbC!ut, 100-4- st:71 15> a3) £it:reot. Chur•r h of Chr~ic>t. About 1.,20- ,30 f3tall!-, 14) A.U. 07.ilhnwn ronflor• High tcat lea !7n Congross 14 Dontmi7 llbac.!t: 50-60 l~il 81r to (ln i..ucl.!sat, Al7u!.!t GO:.E:li) s~tccl, 1ss I ' DENTON FESTIVAL FOUNDATION BOARD OF TRUSTEES Juno 1, 1990 OFF~C$_~S PRESIDENTt VICE PRESIDENT: Carol Short dnAC Bambi Jo Harris - TWU l 319 Pennsylvania Avenue POD 22305 Denton 76205 Denton 76204 383-•4418 898-3676 SECRETARY; TRtASURER s i 4 Batty Rupp Jim gunyard 1129 Bent oaks 215. Wept Hiokory Denton' 76205 Ddnton 76201 566-6360 381-7423 1 Joe Alford Julie C, Angelo 531 North Elm NOB 1977 Denton 76201 Danton 76202 387-4373 work 382-7014, 382-6177 i NTAAL Martha Robbing Dotty Neu Mary Boswell 637 Londonderry 2100 Southridgo 1229 Cordell Denton 76205 Denton 7E205 be.nton 76201 382-4344 382-2957 565-3035, 392-2402 ut~r Ron Fink Joe Pindon III Li,nsay Keffor 1206 Piping Rook POD 491 81,5 rotor Denton 76205 Denton 76202•-0491 Denton 76201 565-377.41 382-8753 387-5560 565-3815, 387-906$ TALI CCITY OF U110N ~1T FAS SSQC 2 TOE{ Mary Ramsey Catherine Tuck James Roden 215 East McKinney 215 East McKinney POD 1695 Data Processing City Manager's Office Denton, TX 76202 Denton 76201 Denton, TX 76201 387-2632 566-8129 566-8307 Y DENTo COUNTY hj.3TO2IC~AI,_COMMISSIO Martha Lon Noloon 2603 Brookfield Denton, TX 76201 382-9597 ~EMBF,}3R~.~.'~ LARC E 5heiri Burns Al DeBerry POB 112 4211 1-35 North Denton 76202-0712 Denton 76201 Denton 76201 367'-6232 565-9593 363.1471 Carol Ganzor Lisa Patterson 605 Cordell 2534 Quail Ridge Denton 76201 Denton 76201 566-2350, $66-2099 382-6660 Jahn Gavin 3410 Walton Sheraton Hotel Denton 76205 2211 1-35 North 566-6300 Denton 76205 565-8499 Jane Bilos Jo Ann Ballantine Fred Patterson 100 West Oak-Suite 204 POD Drawer P 314 East Hickory Denton 76201 Denton 76202 Denton 76201 566-8529 382-7895 3873811, 382- 8594 Herbert Holl Yvonne C7enkins Steve Brinkman 207 South Boll POB 184 Parks and Roo Denton 76201 Argyle 76226-0184 215 E. McKinney 566-1486 383°8073 Denton, TX 76201 ~ 566.8270 Sarah Harvey 207` South Bell Denton 76201 566-1486 ENTON F"j'IVAL 1•q2 DA'PTON MEMBERSHIP ROSTER Carol Short 2. Joe Alford 2. Mary rn uak f 3. ,7u1ie C. Angelo 2• Catherine e T NTAAIJ MIiZ5S3 ~ENTON ~c,Q 'Y 1;T,~1 QRxc1#L J.. Martha Robbins 1. Martha lion Nelson 2. Betty Neu 3. Mary Boswell 1. Dambi Jo Harris 1. James Roden UNT MEMBERS AZA 1. Eton Fink I, Betty P%upp 2. 7oo Pinson 112 2. Linda Sheets 30 Lindsay Hoffer. 3. Lisa' Patterson 4. Shari. Burn J. Cathie King` 6. Carol Ganzer 7. Al Deserry A. John Gavin g. Jim gunyard EX OF~FIC70 - NONVOTING ONE-YEAR TERA! 1. Jane Dileg Main Street Managgslr 2. 1dorbort Hol]. GDAC Vxecutive Director 3. Yvonne Jonkins Director of Denton County Etist:orioa'1 Museum 4. Co Ann Ballnntine Convent:lon and Tourism Bureau 5, lied Patterson Denton Publishing company 6. Steve Brinkman Denton Parks and Rocroation 4 DENTON FESTIVAL. FOUNDATION Spring Fling 1991 Committoo responsibilities I, Operations and Logistics a, street closing b, fencing c, liaison with City for 1. electrical needs ' 2, plumbing needs f l 3, portable toilets G. police and fire coverage 6. EMT's 6, night patrols 7. landscape service 8, custodial service 9, paper' products, towels, TN, trash bags 11, Administration and Finance a, cash operations b, coupon sales/accounting c, insurance d, vendor sales settlement e, banking processes 111, Booths Art and Activity a. sat up b, booth assignment c, correspondence with vendors d, recruitment of booths Food and Beverage a, set coke contract b. set beer contract c, coordinate all beverage sales d, ~dinate,all food sales e, )n booth locations f. 4,.,,ounicate with food/beverage vendors g, coordinate ice contract and distributions IV, Entertainment a, recruit performers b, design and contract sound equipment c, determine location of each stage d, schedule talent o, signago for each stage V. Special Events a, Barb-qua cookoff h. chili- cook off c. Kick-off party •'i VI, PR/MR A. all advertising b, press releases/photos c, securo on site photographer ` d. Print and distribute all brochures e. signage XI1. Patrons and Sponsors a, coordinate sponsorship campaign r,..~ XIII. Tophands a. membership/mailing lists b. invitations to party c. buttons d, scheduling Tophands volunteers work assignments , r THE DENTON FESTIVAL FOUNDATION BOARD OF DIRECTORS MEETING March 15, 1991 1 A Special called meeting of the Denton Arts Festival hoard of Directors was held on Friday, March 15, 1991, T` MEMBERS PRESENT; Carol Short David 81188 Jim Bunyard Julie Angelo Bambi Harris Martha Lon Nelson Joe Alford Cathie' King Mary Ramsey Jane Finley-Siles Shari Burns 00 Ann Ballantine L!sa Patterson Lindsay K6ffer Herbert Hold John Mays Fred Patterson Martha Ray of Denton Car, Hager, III Record-Chronicle Jeannie Rearteil.l Catherine Tuck C ~ha arol Short called the meeting to order. Carol reported that rch willmbeudistcibut d at4the next xtlmeeotinand g March 199, meetings 91.. Jim Bunyard gave the treasurers report. Jim reported that as of March 16, 1991, $10,821.1,4 had been deposited. Of the total, $1,5'77,50 was deposited after the last meeting, and an additional $588,70 will be deposited from the current meeting, Caro, discussed the areas that will need cash; 1 - Ice truck 2 - Beer booths 3 - mood booths 2 - T-shirt booths 3 - Soft drink booths Parking attendants Carol reported inventory sheets will be kept for the total of ice, The Denton Festival Foundation booths will get a good price for the irc. Carol stated that the chairman for each set of booths should pick up the ice at 9;30 a,m, on Saturday morning, Carob also mentioned that a representative from Coca-Cola will be on the grounds at all times, According to Carol, each booth should have a captain per shift, preferably a half-day shift. M The Denton Festival Foundation Board of Directors Meeting March 15, 1991 Page 2 Carol explained that the soft- byy Joe, They could store cash in trailers l will be wil not be holding cash for an in the Finance QfEice 88but w© any other booths, Carol announced that, to date mayor sponsors. Any additional We have $30,300 in corporate April 1, 1991. money needs to come If, by Carol reported that everything for the been confirmed, Bha is Ver professional. stages has groups. There is soma concern thaGWedmawith the line of the the quality of the groups. The y be mobbed because of technical set-.U music fatal cost for two stges, be $25,100, p, three sound systems and an eight man crewaWill Carol stated Association is that the Fort Worth professional split between the Putting Wor th~Proisseii nali l akan' Muei.0-76% 53 and the Benton Festival Foundation, make this a 243-7ion a50, The stage will coot $134050, Music will cost $12,0050. $12 Carol described some additional expenses associated with the Festival. There will be security outstanding printing bill of expensos. There is additional cost. $3,500. The portalets will be an additional if we have the trolleys, they will cost an $35 - 40,0Q`$450. The .approximate cast of the festival will be Jane Bile$ requested permission for the Denton Business Distei to set up their boot not be a he on Friday. Carol answered that it will setting up Problem em on Friday e there will be people in the also, park u related Musician's As e that t3ay Have from the Fort Worth Professional sociation had called to as t broadcast live on Saturday and Suriday, live from the Pop stage on Bunch y that JWill 99,Z Will broadcast y KVIL and d an advertising campaign • day ing tang 105 KMEZ hawillve agreed to Festival. W eks g wo Prior to the theocivia Center.th het~tiag~ m!s 42 Y stage will bs sat by 30 , up behind Herbert Holl gave his report Stating that two-thirds of the time blocks have been filled. All of Sunday has boon blocked out be the Dance groups, Hb also noted that there has been vary little response from the University groups, As group had responded, of today, only one Carol reported Teresa Milam had given permission to use the stage of the senior Center, The Denton Festival Foundation Board of Directors Meeting March 15, 1991 Page 3 Herbert stated that jugglers and the Pied PiPPer will be putting on a moveable melodrama. Carol announced that Parking permits are available for Providing the entertainment. These Peoplo lot A, Carol gave the total number Pofking spaces are in Herbert to distribute as neaeasaty but su parking permits to one Patking permit to each group, ggested that he mail Carol explained that Coca-Cola is providing the tanks for $5.13 per tank instead of the $11 she had reported. A 90-pound bag of ice will cost $3,75 and sell for $5,00 a bag. An 8-pound bag will cost $0,69 and sell for $1,00. Carol. also said that Coca-Cola will provide 12 'IT" leg boxes. After some discussion, the group decided beer will not be sold until after 12 noon, Carol stated that P,,r, will license the two areas, It will be necessary to check I.D.s, Any I,D, dated before April 200 1970 means the individual is not 21 years of age, Carol reported that the rented booths will be operational from 10 a.m. to b p.m. both days. However, the Denton Festival Foundation booth will operate from 10 a,m. until 10 p,m, on Saturday night, At that time, everything will shut down, and all attention will go to the section one booth for the headliner. There was a discussion of wrist bands at a cost of $0,09 each ` for identifying anyone eligible to drink or to buy beer, Lindsay made the motion to sell the first beer at $1,50 to cover the coot of the I.D. check and the identification wrist hand, Each additional bear will sell for $1,00, There w of two beers per urcha' ill . a Lion P se approved, . Shari seconded the motion, Motion Shari Bur.tts gave a report on signage and decoration. She stated that there are five major areas. 'The two main stages will be covered with the large Budweiser banner at the top, and others will be listed below. Shari also suggested that the Community Otago list sponsors. Signage ie being completed for, the six different parking lots. Carol said she had askod for eight volley bell poles to hold the letters assigned to each parking lot so they can be soon. Shari announced that posters are being made for the food, t-shirt and beer booths. She is planning to board so they can be, reused, After some discussion, on a foam the rd decided that four signs will, be needed for the hoer boothsBwith the rules and regulations, The Denton Festival Foundation Board of Directors Meeting match 15, 1991 Page 9 Carol explained the booths will be green. The city tent will be blue and white stripes and the tents from UNT are green and white stripes. Signage for the major stages for the list of performers was discussed as well as Signage for the Civic Center, Senior Center. and Women's Building. it was decided that banners will be hung on Friday. The Board agreed that there will be no street banners. Balloons (donated by Anne Haveno Hospice) will be given away, The only banners will be banners from the park. Carol suggested that Herbert provide easels to hold the signs for the two main stages. Carol reported that one large trailer will be installed with lights and running water for the portablo toilet. This will be located behind the Senior Center, Carol also explained that 6 to 10 other single units will be installed throughout the area. Catherine Tuck stated that the transformer will be installed in the park. The cost to the Arts Festival is approximately $1,500. It will be metered through City Hall, City Hall will pay for the utility and the other transformers metered to the Senior Center. The City will pick up the cost of utilities there also, Parks will provide the. labor for installing the transformer. Catherine also reported that we cannot charge for parking because it is public property, Catherine suggested that we find more sponsors to cover the cost of the trolley since she had planned to meet that expense from the parking receipts. Catherine related that 'security for the traffic and the parking lots will be covered tentatively by Reserved Officers, The Police Department will send Police officers for re.-enforcement Carol explained that Stella was to contact the local ptoper'ty owners regarding parking on their premiaee, Dambi reported that we had been given permission to use the large parking lot at Oakwood and Texas Street Carol asked Leslie to contact `the North Texas Forty to help with the parking lots. Carol asked Catharine to contact Joel ollen regarding library parking. Martha Lydn requested that parking behind the Women's Building be reserved for the women working in that building. Jo Ann reported ;hat 35,000 rack cards had been printed and 18,000 had been mailed out, The cards were being placed in the lobbies of the other banks in Denton, Seven thousand of these will be distributed to elementary school children. The Denton Festival Foundation Boracrd of Directors Meeting Ma h Page 5 15, 2991 Jo Ann also mentioned that will pass those out posters will, be ready the next meeting, Y next week. Jo Ann We reportrd aofie details ' Will continue to run u about advertisin taken by tha publicit ntil the Festival, g, The teaser ads and print a spealal y Committee in the The pictures had been Teague a article, Carol Park, be Martha has agreed story on th~aweek before the Festival. CNN interviewed on Katy observer had all Fes b tival, The Lasso, the Dail follow-up ean contaoEdd, Y and a the John noted that Dallas April 5th meeting, t-ifshirtts will be finished in pick them up, they can do thate wants to come b time for the an on Carol announced that Robert Bell had by the office and sold in the food booth, d offered oho Aped beep to be Carol288¢gested Car or suggested Purchasing t~-shirts for resale 4Uant1tes of 576. The Committee agreed to sell the old Fiing t -shirts for $3 each and the water bottles spring Carol asked that three me for n from the Board $1,00 each, up booths on Friday before the Festival, volunteer to help seta 7bp hands report was given, as Top'Hands ; 125 have a To date, 150 people have signed up need for all Board members to ed to work. .loin To carol emphasized the Jim requested that all checks be p Hands, could be oopied bef turned in to Jeannie so they ore being deposited, Carol reported that the Denton Will moved to April 25 - 26 in lent, Arts Festival have to be AprNexitlmeet5ing of the Denton Arts Festival , 1991 at the senior center, will be held 3205k r DENTON FESTIVAL FOUNDATION Board of Directors Meeting March 1, 1991 Members Presents Bambi Harris Jim Bunyard Betty Neu Carol Ann Ganzer Martha Robbins Jaasea Roden Corot Short Robert E. Bell Betty Rupp Herbert Moll Bob Tichnor Catherine Tuck Julie Angelo Ron Fink JoAnn Ballentino Carl Hager I1I Stella, Gardner Martha Lynn Nell:on Melanie De Santis Mary Ramsey Jeanie Heartsill Betty Copeland Cathie King Carol Short called the meeting to order end and corrected. the minutes were read parch eivic that in the ivic Center, the Festival Finance office will be looated 00 leot Civic Volunteers from Bank one will assist in the of all monies. Jim money, also reported the iaoney, that we will have runners to collect $30,300.00 have come in from sponsor' mangy We also have another $3,000,00 s in donation from Denton Medical and a donation of $2$0,00 from Terrill Regional Wheeler, The The e Pine1 discussion regarding the transformer wan decided upon, City of Denton will work with the Festival Foundation to rocks transebs'up to five years by the Festival to cover the cost of the transformer. It was also eo othe decided that there'shoi~id be a chergN r groups needing the use of the t,,erQsho uld Catherine to Tuck breported available to h that paper towels and toilet paper or be ordered through the CIW O cehtrnl Store. The garbage wes. people recep will be retiponsible and will Furnish all tarlert port O'Lite will be coming Prom the same campary, Traffic lanes will remain the s no obstr ame on n MaxinneY Stl there will be uction of traffic, 51x by the Denton Pol welioe Department, Security k Friday at 51Q0 wig have pro on do-lated 'p, m. until, 1100 p,m, Sunday, Bambi Harris ote4rod to Rooreation Department 4 booth the city of Denton and the parka and th 40 a donation. r JoAnn Ballantine reported that when the Festival T-shirts that have been ordered come in, buyers will be notified and they can be picked up at the Chamber of Commerce Office. An ad was shown in the Denton Record Chronicle for the cost of. $32.50. Thirty-one thousa,,d rack cards are needed with about 7 thousand going to the students. NuArt printing is providing those plus Soo, 11 x 27 posters, Cathy King noted that she also needs food coupons provided for the Top hands and also parking tickets. Carol Short announced that everyone at the meeting today has to be a Top hand and that we need to send our money to Cathy King. She also announced that two information booths are needed and that Top hands will be asked to hian these booths. i Martha Lynn Nelson reported that mice ,1vas are ueaded for 3 food booths. Colleen Brisco, with the 811' 'nuas and Professional Woman's Group, told Martha they wanted to .;Li popcorn. Top hands will be needed to work the food booths and Top hands are reminded that they are not to eat or drink without paying. There will be two 20 x 10 beer booths. Captains were'aelected to be in charge of the beer booths, each to take a 4 to 6 hour shift. Cap- taina named are as followai David Bibs, John Mayarc, and Johnny Withers, Girl Scouts and Boy Scouts will also be recruited to help when needed. it wag unanimously approved that Mayor Bob Castleberry would present a proclamation for the Festival, Respectfully Submitted, Betty Rupp, Secretary ti i IPP r 13 2 6 X19! b1?,Id'POPI I"IiS`l'I:VAL FOUNt)A'I'I0(I Ban r.ct of [)ir.ectors Meeti,rt ~ g ura'f~,u^i { TIM Havombor 2, 9909 riiYflin?JAC[1t5ufHOT Mombers present! Steve Brinkman L71m 13unyard Joe Afford itoy 19otzler Jo Ann Ballant.ino M7z•y Ramsey Martha Robbins rji.nda 5hoets Martha Lon Nrlsoll Betty Rapp Pre-id F'attorsoli ROM Vi,nk Jeanne llaxts~].1:!(etri4rJ/ MMH Bur.na Carol short Cathc3r. i.ne 'ruck `rane lli.les Mary Norbert (loll 1 [3oswell nambi Fiar.Yls Car.o.l. Sllc,rt called rile mooting to order., tl.(nuteh of the outobor 5 mr`eting were read and cor.rooted. L11m 1.1ull"r4l cgavo thta trenelurer~o to nrtr ton tlloutiand dotl.aro. wo p rilo :hill holding at 5trvn C;1inkmrln r.olor.terl t}le mo t1lIt the City t' vary excy.ited about,. thc, propor!a1 compiled by my lfara carol &hor.t ux rgisr of the h+~ r• 5p ri'. l' nu: .n . rl.ni lint n 1 ~tfct, aJld Recrentioll wi.:(l rpollsonco t lI)onton ;fazz m e Oil 17ra r?ntertJil 7 Iltbtl nm! a7, ant 1 Port h ~Ji_9.1 h it Of the . t •11.0 t41 p.laca' 017 ewxiay, ltfsr.(1 21, Shav1 Aurns onked if the pr.ajclctod coots for ontr~rtai.nment i,.~t (still $2300.00. Carol said yen, each dayH r Cnr01 Short addr,cl 01(it tho city, will also be contributInq many ot))er sorv.icesJ (lsnIntalwO tnb.lon ohairg oto.. with sEtt Lit), break dawn, ttt.tl.itisa, 'tovc, lii•inkman also,rr:,}lotrrd that the Parks and Roo Board app!•oved 1.1110 salo of beer for the P'ostlval. The dluctlmlion Of how many Sta es to oporato Wasn6Yt, Short recommenrlod that' wA run NO, w t continual ontertainmoltt, non P1111, ntlggegtod that wq~ havo one ntago, d!tpac1Et11y i.f Iuncl.{ng w aES 1.IghtI After much cliscusision, gliort 8uggosLnd that ' no .ldflIg plrtns 13.1 madca. Ills amhur!t of l7rclfessione,l ontor.•tainmont dopondoci d(rei,tiy oil how much fundlilq we atre Ablo to rolso on the front and or the festival, ltoy 110tz101-4 "sugcPlAt-nd thnt We considor approaching the major Boot• voillp'loloo with on afftal:• ()F (lkc)uFjlvo hales rights for. the Pot -:tval. lfn 1'ctlt th7t we would he In e position Ifs ir,rnlill c,nrlt,rlbould to alik for. a largor. r 1'ho potont.ial sponsorship List, was passed to the Board members, Short called r:or suggestions of levels oi, sponsorships, it was rint:er. m [nod that the follow ng would apply: $2ooo, and above- Major Sponsors, listed on banners 500, and above- sponsors, 490. - 200.- patrolls 199, arid below- frionds c'.arol, short asked Fred Pattereon to csompono a letter to be sent to fiilggn 3ted Sponsors asking for $!500,00 or more, Jo Ann Ballant.ihe, chnir o£ the Public Relations Committee, r.opor.ted that thn Savage A)enay presented the committee with a r, dolor not up as wall or, n lock and white set up for print ads, S I i e liked tho dealgna, She Bald the entry brochure should be ready in :rtiout: throe weeks, it: would be on the same line as the one from t.hr. 1989 Festival, onnn bl.les reported that the Downtown Merchants weld be meeting to 01picstrss their involvement with the Denton Arts Festival.. She thought; tMh trolley ricloe, historical toltre, historical ~lem<~n~trntlone,' and miisoum tours would hn supported, she will roport rat the November mnot:ing, tlor.b.,nO, 1101.1, uhnir.man of the Entertainment committee is lookincJ for sutlge3tions and pooh,o to ontor,tain at the Fostivalt jugglors, mi:moo, dancors.., ho will, be sending out a letter to those groups osH ng for thoir participation. Please xorward any names you have to him by November 15. Mai:Uia (.en Nolson suggorsted that in the DFF food booths we ee11 O(I fop, wator, and lend tna, Roy t•Jet.zl.er suggostod Hint we have a food booth for oach typo of f.'aod rif i•crrd, AL• 010 1110t feetivaZ there were three booths' in a row sel l i.ng BBQ produets, Ile also wanted to limit the Eorsd for Denton vendors only. Itoy graciously sold ho would provide the beer lic6000 for the Denton arts Fsstival, L I ncl,'i Shoots has contnc,-ted the Ml Compan11, and tWo Other' orgranizntione that mpnejiO iza in professional fund alining oveht:s. She will report,. at Muvamber sneotinq on her findifiga, It very large ' hl'ink~-you wrlrr extOhd(ld to MAry 12Amcaoy for her aCfor.ts in Compiling o, data bast and printinq labols and lists of 1ocr+1 oryanlrnti.ons, Tho next mooting will be November 71 1990 at 3.4 00pm at the center for virsunl Arts harsh c;l'fu.liy aubmitt"od, Not.ty Rupp c 71991 t1. tI~YFn i,d' nq/~!M ~I~ i4r111H (i>~1f1 1: 1? S T I \ A spring into action with great art, jazz, entertainment and family fun at the 1991 Denton Arts Festival---April 20-21, The city of Denton, the Denton Festival Foundation and the Fort l worth Professional Musician's Union have combined their resources for an expanded arts festival to be hold at the Denton civic center Park. This partnership merging the annual Spring Pling and the ever popular D(.ntan JazzFeat promises a 2-day event, of which Denton can be pr.`oud,. There will be no gate charge for the festival and. over 300 volunteers will, staff the booths and activities, Live entertainment on several stages, vendor, art, game booths and 'children's activities will be located through- out the park', it is tho hope of the Denton Festival Foundation to insure the Denton Amts Com lax becomea a reality. To do so we need your involvement and membership in "Top Randall for, the success of our new "Denton Arto Festival,') Top Hands is the volunteer support group for the Denton Festival 'Foundation with a membership of over 300 .men, women and young people. Top Hands provide volunteer service and needed manpower for the many activities and booths. For this year's $10,00 per person membe.rahip you will raceivel Top Hands I.D. name badge one food and one drink coupon redoomable atthe Denton Festival Foundation booths during the festival A Saturd6y night concert hold to honor all-'z'op }lands and sponsors If you or your friends would like to join 'Pop Hands or purchase a Denton Arts Festival T-shirt, please fill out the enclosed envelope, and aend in your money by March 15. Yeu.r children aged 13 or over may also, join Tap }lands, work assignments will be filled on a first come, first eeeved basis, You will be contacted about your work assignments In early April and receive additional instructions, we look forward to hearing from you. Please remember that your continued oupport will help make the new Denton Arts Footival a success Lisa pattorson Cathie King co-Chair Co-Chalr 11, 0. Pox 2104 Dentcn, Texon 76202 4, (817),W-0931 ail i Tot Rogsr Mcganiel, Engineering Tech Supervisor FROM: Catherine E. 'l'uck, Administrative Assistant DATE: February h, 1991 sUWEcT: Turn Lane Construction on tgoKinnoy This year spring Fling and Jazzfaet will be oombined in a twos-day event April 20 - 21. The event Will be called Denton Arts Festival and wift be held at Civic Center park. There has boon some concern expressed by the event's pl.nnning committee about the oonxtruetion of McKinney turn lanes and the effect on this event ~ Could you please keep me updated on the, schedule of this project? X would also like to attend the pre- E conatuotion meeting. T appreciate your assistance in this mattrc. F I t ao Garry Clark, Direotor of Engineering and Transportation j f 1 r r 1 t i f t i brutou ht't Frsl Ivnl Mlrtuio!: Z-l-91 'rhoNC' prrvrnt wrro -Roo nllnohrd :;hrrl. C+u'rI Shull, rv,Ifrcf tlir rnrrllrty 1n urdc'r. ~)f Crfrul rrportr'r! ,lull Ihr ++ilunNUl'!+Iltp Irrtnr ~ pnnlr•s that wrrr rill,( wnN fu IN• vrur rill( rend IFir rrtm_ to be cuhtnol'<`d Nhould hnvc n dr'n(ll Inr of that h Ivl. Crtrol lhnnketl Bono) till rrrN +tnd hrr !a +uu! liror (nff fat rttIt lflnl; and InFc'1fn; thuuanod lif frerrti+ll'Lulr loll,+rrcI RUU Npf~nNUl' (lab CnnClrbr'•ry rutd Kle, do f I nrs hnvr bran rr, . Ilul'd lclc I;avr ! r[UUl r +t, c c.l yr lu'y ntnl rvl uhrlut 2 ur' 7 I hnrtnnud ' ho " mn r k r it t $.x00,00 unr! 1 rl fl'Ola lottrt'n r;u f+tI', Thl'y turn wr'Irl throul;ll :,ncl r ur All Uowbrtry rn (IibrnItrr'N crmtnrl wail 11nN been transferred to AuNtIll. Islven (o nnutlior reeri6ri' for cuntnt'l at Al Jo Ann gnl2antlnej chnlrperRnn fur the tll~y hnvc ~ Pulrllr: rrt,lltun cumtiilCtrr 6nthrYed n iut of cruat:c"+ un frtck cnCds+ , rrparted 1 itl It, tellIer odder rtc , ponL cnrdNr yr hou[ lluwlt l nltrlL Paper nftor wr get n l ,lu Aim till,o nulUlrnCrd,wt' rrrl uuulrtbi+to . h;iNk of n I I Cllr buuth Iteu Itle rturlrll for lhr Nr lnrl' frnturinl; all the niLIalN find On ,fort I I* to nk l 11 crd l n IIuW ,illy nchlrvrd the it till f 110) itnd,rrrl , Ntlmr,lntr! ~lubllc lntrrrNl,, y l2rreltt+l+tl Iclrutnln•- Jnt o Riles atntttcl tllnt ' wr ruuld oi,lnllt till trctl}ry fur trnnnpor'(+ttlu+t rictrlltll till frl tfrtllny fill, ,$11,01? par hu,lr~ ;,l,r rlinrl;ing for pnfkitll tivrtl. (,nrgl rutRl;rNic+d thnl t $3,00 peI' e+rr, wr ,+iarl ! r I Jo hen BrtIlrnt}ne ehowrd tha If tha Ilruup l;hc '1' Nhfrtn nud noid nlI mi+Inhl+r o _ y wlah to order NIt it ts, '1'hry r.olnn .(it r.lther Inn!, ' H rrti, ul I hor uY NIIaYt Nirrvi+N. Rny Horn of tile prortittAlollill IluHlclnnN U111011 gnvr hLa retort, 'r5nturilny Night lfrrtdll4rr" f !le gt+thE+<I tllrlt ri al.trrlct1on to bell19 It ltll motatr l;rUUp Nliuultl pt+rCr~rrn rtnrf lrr the tulmLnnl InII or Snrnh lilekmnu who f,rthr.r, tir rr.purled omalbllllrs of I,Jonal Ill, y Grnciuntrtl Corm uwr lnat Smarr yt of rand whin hr,s •JIINt rr loo.. tc(I E:+ r her second al bum, He at l no nuf;ge;;tcd ISruce L'acrlbo to fret the pruf;rnin livened up. SLat.lon 49.5 might come In by 12:00 noon If not carIlei-, ALSO severnI other bnnds should be coming on board, bands well known In the nrcn. Sorrte nuf;l;estrd ;tre No left Turn, Ctne o'Clock (which will piny), The fanatics, Irwin Lowboy, f111S Lout, Random Aces, The Uttb On]), and possibly RI I I 1,111 m it on Friday night or The Logenda or Wast.ern Swing. Any or ihene grout>s with n h0utdllator group 13hbuld drmw thousands of people, ]fare suggested possibly 14 groups for the 1~estlvul. II llnre aLso ntntod that we cntntot praduce 1101-unlon Frouin with tutlon groups iu the scone llrogt'nm. Jazz feat had 7 to 10 groups on uuo day (10-6 oil Sat,), there- faro we might have 14 i;roups keeping, the sLage. for the h0adliner group With poseihly It .Jnzz program In the meadow, Mtlybe hnv0 some l+roftrenslvc ,Inzz tlovet61.1 in1{ lntu 1.110 prograttl, 110 8111d we nonJ to have beer and fill the root] aefl fit (hill (]rite that cut the program off at 7100 br.l.ngin} 7u Brave Combp, Carol. Short suggested n place rur one more atage, the backnicle of the civic conter seeron to bc! Clio loglenl aren. A 40 x 32 Strtge with 4 x t! risors LS needed. llnrtint Lynn Nolaon noted drat she find Some concern about (11c+ rtolno all UIL"4v vnelou!r f;rotips Would crento over the rest:Lval inuslc' arch. Ilclro nssurrd har thnC the sounds -would disnnpnt0 rdpldly In the lilt- nn th0y did fit lha Port Worth arnn S wltt n they lord (heir ro"Hvn l , enrol Shortim(d n pnvlliion si.u(!o, ncrostA div crerk) odor by the city orflvvFjt and tt atnge bnlllnd the civic c"onter oil Roll and over on the weNl' slde of tile swimming pool (no troen there), 9'here would b0 grenf: visnbility there, (ha If we talk to Nocid!aghiln'mid Technor we have no elertrlefty there. Llndmey Refror sniff It Would be a flood Iden to get a pro fosnform I stnl'o ;lad pay the $1.700.00, and mnybe get the park and`recrentlon department to provl<le a sound nywLenr, t Martha Lynn Nolson moved that we gat n professioiml stake fur $!1700.00, 11111nbl linrein second the, motion. { Ilnrc report«d Chat there la Unimi fundlug to provide frc+e" cnt:ertnlnmont (fill public ooucerts) such as tht! ono GTH han. They are restricind, how0vor, they rntiulre 70% horn co-sponsors- outer runds not rootriatod lire 50-50, The UOlort cite rolrishly fund 307 of npproxlnmfitcaly $4,650,00, The Postivni needs A to 10 lhuusan!d 111010 contrJbutud Yrou: letterac wind Lhc hentivlll boothn. t - P1rLnu6hlirt atnd Tisluter dlarurtsed eleccritnl provisions rtnd the lank vf, mate lx needed to know }low mnch it wool-d coat to ,ut An esti electt'it.ttY, ALSO maybe Solna o I In n Pod'tctl to provide m re min13 pool, over the Lop wlring for the Otller side of Lb(, I slaini- Alnu, Lilt* prob.lnln of Ilttar wrtn cflnthSSetl, IJe f d1Spnttal bnl;e, Maybe we nre.d tuultl I aplt to c11+111ge oul nntl plait Ills tfelvn, Rct 111v bet+r enmpanfaS to prtivfdr crrrdbo~rrd rece~ t 1fr.tly Nupp offored to find Home(>tIe Lo tioitnl't' 4 I;Its fit, wit Jou Alford cttnnnortted tlu,l: ho fe ulti.oSn they ware t~fferlit; Ll vary sLrotlglY ubtut koop(Itli ouCHltl~ f' aotnethlu! I vc,udi~rs out H+tclr ma rums i Lhat n Ucutou tircn edkes, husluegs cuufd lot i,ffcr, I ' Shnra hurls reported thnt erhe wuuJ.cl d0110ty (Ile and Other rebated sll;nn, dLreuliurrn e7gn sponnor Fr,tl;nn Cite nr.xl meeting will be 1'rlllny, Alnrch i nt 31o() 1'lln Innetlny W1114 ndJoltrrred, J Iteta~tocCn.L1Y suLtmLt:ted, s tletCy Ltupp, SecreLnry i t i 77- j ei ( l!!, mil. j E(f.,, I~ilr:. ~ :•1~ ~I 11~ ~f CO c, 1 h t6 2 Glt G frYa.a~ { Y . ~~1~~ YpAl~iiNti oars MYIb1AN s^nd(u Y YrYtruY,r,., CU5'fOMFli lAjjv:IJ n h. h r 1, 1 Y.1 ^Iquil (y'I"'~9'rrh Vr4d,ryq, I: I i l DGNTON FESTIVAL FOUNDATION Board of Trustees AGF,NDA November 2, 1991 I. Introduction of Jeanne Heartsill, OFF Clerical Assistant Introduction of Guests 2. Minutes - Betty Rupp 3. Treasurer's Report = Jim Bunyard Insurance Preparation of Budget for Dec, meeting 4. Update on Denton Arts Festival April 20-21 Denton CivicConter Park Saturday, April 20 -`l0a,m.-6p.m, Sunday, April 21 - Noon-6p,m, 5. Update on Committee Assignments 6. Festival' Sponsorships - Carol Short 7, Public Relations Report - Joan Ballaotine (logo & info on posslblo adv,.ideas) Related information and ideas - Jane Diies Entry Brochure - C. Short 8. Entertainment Report - Herbert Holl 9, Festival Chairperson's Report - Bambi Harris Visual Arts - (Betty Neu Food - Martha Len Nelson Games/Activities Linda Sheets Board ideas for DIP food booths; decorations, other entertainment, beer areas, Chili Cookoff, Bar-A-Que'Cookoff, historical museum display, other exhibitions in Denton Senior Center, etc. Saturday night event April 20 in park from 7p,m,-10p.m. Discussion of entertainment and OFF food and beer booths only 1 Food and 1 Beverage Coupon for each Top Hand member 10, Top Hands Lisa Patterson Draft of letter presented at the December meeting Areas of volunteer needs at the Festival 11, Confirmation letters for booth entries due for review at the Dec. meeting Artists, Betty New Booths, Bambi Harris 12, Mailing Lists Update; Mary Ramsey Non- 13, Sign (Ordinance: CatherineoTuckizattons) 14. Ad,iuurn to park Grounds FUTURE BOARD MEC'fINGS; Dec, 71 Jan, 4, reb, 1, March 1, and April 5 Center for Ohe Visual Arts - 3;00 p.m. a Denton Festival FDUUdatlon Board Meeting ' October 15 Visual Arts Center Members Present: Carol Short Bambi Harris Betty Rupp Carol Ganzer Cathie Ki:g Catherine Tuck k Sheri64a Burns Herbert Hall Martha Nelson Jane Bites Joe Pinson IT Carol Short called meeting to order at 3 P.M Bambi gave balance of account, from Jim Bunyard, as of 10-15-90 $9,879,75, President Carol Short wants to get: lists of all groups in the area for a sponsorship letter draft by next meeting for approval, Carol announced that there will probably not be as much set up a,nd clean up as was needed at the fair grounds, as the city will set up tents and clean up. Carol Short proposed to vote on name change. The motion was made and seconded that the name spring Fling be officinlly changed to the "Denton Arts Festival" with the subtitles Spring Fling and Jazz Festival. At this time there are plans for ? ; days with 2 stages set ap. Plana are to receive approximately 5K from sponsors like Ben E, Keith, and that will have to be matched by others( GTE % example), i Carol and others agreed that we need to have activities located so that people will he drawn to the Visual Arts Center, We may want to move children's art tent north, Parking lot will n start at tilt Civic Center anti go all the way to Wi'~eof~. Fh Sherrie Burns suggested we need lots of signage top of all. booths, also balloons, banners, etc.. I Sherrie was asked to check on the sign ordinance restrictions. Sherrie was also one of our members attending Montage in Dalian (attached are some suggestions she made). Cathy Tuck suggested banners like sails made out of heavy canvas be used to hang on lamp posts and streat corners as a corm of advertising, promotion and added revenue to be sold as keep sakes. Jane Bilas suggested a "kick off" event or party at the prRrk, She also would like to see the Central Business downtown p(~ople interested and involved.5ho said also chat she thought a mixer similar to the ones given by the Dent on"Chamber would be nice for the people involved in working the festival. In reply to suggestions of a 'fop Hands Party outside with beer and snacks. Herbert ]loll was concerned as to how it would look to the community to have all the beer drinking activity going on, Martha Nelson also was concerned about excessive noise in that part of town. Catherine Tuck informed ua that there is a noise ordinance in e££csct at 10 Fom.. I 1 Next scheduled meeting, November 2, 1994 at the Senior Ciriaena Center at 3 P,M.. Secretary Betty Rupp DENTON FESTIVAL FOUNDATION Denton Arts Festival 1991 Rouq.LEstlindtes for Expenses and Protected Revenues for discussion on Nov, 2 Professional Entertainment Expenses 1. Pavilion Stage (56'00') $4,000 2-day rental 2. 2 full service sound systems $5,000 2-day rental 3. 6 ratan crew for above set-up and strike $2,000 $3T;~c~o 4. Professional Music for Sat, for 2 stages (Pop, comtemporavy, etc.) $ 4,600 5. Professional music for Sun for I stage (City will pay for other stage (Jazz on both stages) $ 21300 $ 6,900 TOTAL FOR STAGE, SOUND, AND DNfERTAINMENT - $170000 Other Festival Pro acted -eases _ 1, Advertlsing/Public Relations/ Printed Adv, Pieces $2,000 2. Print ng Costs $2,000 3. Postage $ 700 4. Insurance $1,700 5. Security $1,500 6. Tent $ 500 7. Portalets $ 500 8. Ice $ 600 9. Beer $2,500 10, Phone $ 100 11. Miscellaneous (rentals, decorations, etc.) $10000 $13,000 + $17,000=13Q,000 Projected Revenue 1. Artist Booth Rentals $7,200 2. Other Booth Rentals 200 3. Beer 5`0000 4. DrF `Good Booth 1000 5. Tap liarrd Membership 13:000 6. VP Games 200 7, rhili/88Q 800 _ $ ~5 G0" `I i i DENTON FESTIVAL FOUNDATION p 1991 Spring Fling Committcteg Foundation Presidents Carol short General Chairpersons Bambi Harris i Finances Jim Bunyard Operations and Logistics: Catherine Tuck, Steve Brinkman Booths: Martha Lan Nelson Bambi Harris Visual Artistsr, Batty Neu.,4'ohair Mary Boswall, Martha Aobbins Fond: Martha Lon Nelson-chair Roy Metzler Games and Aotivitiost Linda Sheets-chair, Johi Coker, Jody Neli#or: Children's Art To tits Betty Copeland-chair Beer and loot Al DaBorry-chair. Joe Alford, Steve Hineman, John Gavin Othert Yvonne Jenkins, liaison with Special Events Cash and Change Crewt Jim Bunyard Public'Rolationst Jo Ann Ballantine-chair Cana Biles, Martha Robbins, Julie Krebs Sponsors/Patronat Carol Sbort-ohair, Prod Patterson Martha Len Nelson; John Gavin, All Board members Entertainmont•.t Herbert Hull-chair, Icon Fink, Lindsay Keffer, Julie Angelo, Prod Patterson, Special eventst Mary Ramsey-chair, Liam Patterson, Cathi King, Jana Bibs, Carol Ganzer James Roden rophandai Lisa Patterson and Cathie Icing-co-chairs oecorationst Shari Burns-oha.ir, Mary Rammey, Betty Rupp F DKNTON FESTIVAL FOUNDATION Boarc9 of Trustees Meeting December 4. 1990 Members present, Carol Short Jim Bunyard Jo Ann Ball.antine Betty Netk Mary Boswell Martha Len Nelson Mary Ramsey Ron Fink Julio Angralo Steve Brinkman Fred Patterson James Roden Al DeBert;y John Gavin Bahmbi Harris Lindsay Keffer Martha Robbins Jeannie Heartsill Guests present) Troy LaGrune "Ray Hair Martha Ray Carl Hagar Julie Xrebs eat-ol Short called the Meeting to order at 3:05 pm,' short introduced Troy LaGrone, of Hen C, Keith, as a founding member of the Board of Trustees. She also introduced Tray 'Hair of the Fort Worth Professional Musician's Union. Hair said he waG pleased with the direction in which the Board had taken with the festival and thought it was a good idea to combine Spring Fling and Jazz Pest into one event. Hair will be responsible for providing the professional entertainment for the festival. His plan is to showcase Denton i;rea talent, Jim Bunyard presented the budget for the 1991 E®stival, Several modifications were recommended, Lindsay Keefer made a`motiion that the budget: be approved with the changes, James Roden seconded, The vote passed, Dunyard will, provide copies of the amended budget at the January Board meeting. He also reported that the current, bank balance is $970x1.94`. Spomlorahips was the next agenda .item. The sponsorship committee recommended that we adopt 5 levols of support, The levels are as follows: $1010001, Benefactor 2,000+ Major 600+ Patron 250+ Support 100+ contributor 50+ Friend Short reported that businesses in the commu Uty will roceive an { opportunity of sponsorship lott;er, The letter indicates that each business will be contacted by a member of the Hoard. A roster of local businesses was paofied to the Hoard mombers'to sign up for the businesses each will he responsible to contact. Y s, t. r' Jo Ann Ballantine reported on behalf of the public Relations committee, she said the committee felt that there were two levels,of participants we should seek, families with children and college students and senior adults. Ballantine said they would be sending prea,5 releases to all Denton County media groups, tourism trade publications, and several surrounding communities- Sherman, Carrolton, Decatur, Bridgeport, Whitesboro, etc, she felt that we should set at goal, of 215,000 participants. liar' committee also recommended that we consider the following means of advortisement: brochure rack cards, `direct mail post cards,_ colorful posters, and T~-Shirts(worn by the Board members beginning in January). Herbert Holl said he had sent all the local organizations, clubs and churches a letter encouraVing them to participato in the festival. The next meeting will be Fridiy, January A, 1991 at 3:00pm at the Center for Visual Arts, Submitted by Bambi harris i j DENTON ARTS FESTIVAL AORRSMONT The Denton JazzFest event will merge with the Spring Fling Arts Festival for a two-day event to be held on Saturday and Sunday, April 20-21, at the Denton Civic Center Park. The Denton Festival Foundation will organize, plan and help coordinate the Denton Arts Festival with the City of Denton and the Fort Worth Professional Musicians' Association. The Denton Festival Foundation Board of Directors inclodo representatives from the City of Denton, Fort Worth MuA LctansI Union, Orettter Denton Arts Council, Denton Chamber of Commerce Convention and Visitors Bureau, Texas Woman's University, Univer43ity of North TeXas, Denton County Historical Commission, North Texas Area Art League, and - business and civic leaders. The City of Denton is represented by Parks and Recreation, Main Strset, City Manager's Office, and Word Processing.) The Denton Festival Foundation will coordinate other live broadcasts with the Fort Worth Mueiclans' Union while Parka and Recreation will continue its coordination of the live broadcast of the jazz on Sunday, April 21, The city will also supply assistance for park, grounds, and facility proparations, additional electrlcal needs, and other set up or maintenance needs as agreed upon. o City will have representatives on the planning committee and still be rosponsible for the JazzFest event on Sunday in conjunction with the Fort Worth Musician's Union. o Fort Worth Musician's union will have representatives on the planning committee and will be responsible for coordination of entertainment and technical production for the entire event. They will also continue to fund the JazzFest on Sunday as in thn past and asslst in the funding of additional entertainment, City of Denton and the Fort Worth Musician's Union. will continue to coordinate the broadeaat of the jazz on Sunday, and the Denton Festival Foundation will coordinate other live broadcasts with the Fort Worth musicians, Union, o City will supply the Civic Center Park and buildings adjacent to the park for use during the event at no charge, City will supply assistance for grounds and facilities preparation, _additional lighting and electrical needs, and other set vp or maintenance needs, o City will pay for JazzFest entertainment, $2,300 maximum. o Denton Festival- Foundation will be responsible forbudgeting and soliciting funds for all ovents, If funds are not secured to cover the basio JazzFest costs (attached), the CIhy may opt to go back to a separate event. n since this event will be a joint effort between the City and the Denton Festival Foundation, the event will be considered A City-sponsored event and not covered by existing park tees and charges. o All profits from the events, concesnions, sales, rte,, will he put back Into the event. After the event has sufficient funds to completely pay for the next year's event, the Festival Foundation can begin to use funds generated for other foundation purposes, i The City will fjaVe the right to sr!lI all exlstina Ja2zPest merchandise without any rejoLrictions from the Denton Festival Poundation. o The clay will have r.he right In the future to become the sole supplier of Ja West merchandise if it feels that the Denton Festival Foundation is not adequately provfdlnq 'those services, There will be no reimbursement for the sale of morchandiae to the Festtval Foundation if the city decides to select this option. Fee ival Foundation Parks and Recreation Fort Worth MusT-11ar ns~ Onion ADMO0841 j } i ~ 1 + JA22RE5T BUDGET Bsuatttial costs (1 day) Entertainment 62;300+ Sound system 2,000 Port-O-Lets 435 Security 800 Advertising 2,000 Total X7,535 +to bey covered by city i 1 t { { 1 3_Qr lestiyal Expense Pro,ection $2,300,00 music - Saturday - 1st. stage 2,300,00 music - Saturday - 2nd. stage l 21300.00 MUSIC Sunday cxk2;~r '~fi, w\14&, c7. 2,000;00 sound system per day 21000,00 2Aystems 500,00 port o'lots 1,500,00 security $00.00 childrens art tent 1;700.00-insurance 600-00 Ice 21000.00 advertising/PR 700,00 postage and printing 100.00 long distance 1000,00 decorations (balloons, bannors, etc..).5; ~,a U $19000 - $20,000 Total Estimated Cost Projection Pro ected Revenue Eb Big Sponsors 500;00 Patrons V-(v.500.00,--$i Friends 71200.00 Projected Booth Rentals - 46tpx -(27 5 nior Citizen Eceths and pia a p v -(,:v~c~ 25 Outside Booths) there were 75 1)500,00 S Commercial food boothsµ booths last year 750.00 5 non-profit food booths 250,00 activity booths 21600.00 e E.v 1,000,00 food from our own booth 3060,00 Top Hands Membership 250.00 Chili,Cookoff UL 00 'Barbecue Cookoff f , ~I C90 k y; r. .r .y C)kcxxl I it 1 DNNTON PBSTIVAL FOUNDATTom Hoard of Directors Meeting September 7, 1990 Members Present: Betty Neu Joe Pinson Shari Burns Mary Boswell Carol Short Julie Angelo Mary Ramsey Martha Len Nelson Fred Patterson Betty Rupp Linda sheets Jfm Bunyard Bambi Harris members absent: Ron Pink Joe Alford Lindsay Koffor Martha Robbins James Rodenolleen Ferguson Al De86rry athie King John Gavin Lisa'Patteryon Herbert 11011 Jane Biles Yvonne Jenkins Jo Ann Ballantine Sarah Harvey Quests present: Steve Brinkman, Denton Parks and Recreation Carol Short: called the meeting to order at 2:02 Jim Bunyard reported pm, $101359.09. There that the bank balance a NOW account and since julYoutstanding bills.ag of September 7 is a 5,25 In the First 5tateagnkhas Parned $231.77ein interestis In It was recommended paid the first Friday of every mo»th instead of 2`100, 'Sambi Harris told tho Board that she would like to seo th month pm an combined with committee work first 30-'45 m.t.nut:es be for meetings. e she regular Suggestady that the I; remaining hour for Board general i,nfarmatian and the committee work, Short called on Steve Brinkman of Department to speak to the the Denton Parke and Reoreation Recreation Department Board. Brinkman said that the parks and Annual Denton jazz testi had valbeen lookin have a a two da for a way to expand the limited budget, brinkmsn'thought was,toH combines sting Fling and the Denton Jazz Festival, val is the spring. JIG felt that this would by moving the jazz Pestzval tl accounts. Brinkman felt be , Worth Musioian the 14rgegt hurdle would move on several month s Union, in that the would be with the It, Shore said she would be y he'va 3 large events that the rt. Worth p1usiai would pleased to meet with l2a same Possibilities, union and Steve y Hare of to discus the Joe Pinson thought it world be an excellent idea to combine the two. He felt that we could draw on the University populations in greater numbers if we offered Jazz music in addition to the festival. Ron Fink felt that the combination of the two events Would bring an entirely new dimension to the festival. He felt we, would see an increase in the quality of talent, and a larger listening audience. Mary Ramsey offered to purl together information from the cityts data bank on local organizations, _restaurants, and businesses. Harris said she would meet with her to request information, aulie'Angelo asked the Board to consider selling confetti eggs at the festival. Thn Girl Scouts make a small fortune by selling at Mayfest in Ft. Worth: After several more minutas of disousoion Harris suggested that the Board break down into committees and begin planning their events for the 1991 Festival. i Short read a,resignation letter from colleen Ferguson of TKU. The vacancy that was created will be left open for the time being. The formal, portion of the Board meeting was adjourned at 2156 pin. Submitted Byc Bambi Harris, Vice President 1989 SPRING FLING BUDGET 1989 1969 FINAL ACTUAL9 AUMIN / OFFICE. BUDGET 101 salary A Taxes $120000.00 $70609.10 102 Training A Travel $400;00 $400.00 103 Rontal $160,00 - 104 Equipment/nupplles $72,00 106 Office SuPplles $100.00 $800.2 106 Tulepttone $m0,00 #200,662 107 Pri11 t.i.ng $600.00 $404.08 108 $700,00 $936,46 le age $300.00 $220,00 !U9 Milea ; ge $60.00 $60,00 111 Aonountant Services $400,00 $0.00 SUBTOTAL $15,000,00 $100691,36 OpnrAtions General 201 Rentals - Chalrg/Tents 202 Utilities $625.00 0t800.00 203 Electrician $1£1,59 $$16.04 206 Part-A-Cane $49600 207 Seourity $496.Ob 206 Contingencies $1,200,00 $160.00 150.00 209 Oecorationm 3$130,00 #300,.00 #637,91 SUBTOTAL $2,670,00 $60210,38 OheraUllg - Admin 301 Insurance $10900,00 $11295,00 103 Miscellaneous $200.00 $$7.80 - i i SUBTOTAL $1,400,00 $1,332,60 Boothe h Conceesions 401 Mailing $600,00 $016,00 402 Ice 403 peer F, cokes $G0l.60 404 Printing 3?,500.00 $21'(27,86 EST 405 Itefunds $987.00 3300 PIECES ® .3OPA 408 Muttons $160.00 409 Food $0.00 $0.00 410 Arta/Crafts $8,006.02 411 Miscellaneous $0.00 $0.00 ` $130.00 $2.07 SUBTOTAL $3,050,00 $139382.34 Entertainment 1989 SPRING F'LINQ BUDOF,T 601 Postage/Mailings $23,00 $0.00 502 spacial Entertainment $1,000.00 $0,00 606 Rentals & Contingencies $2,000.00 $1,860,00 SUBTOTAL $3,023.00 $1,800.00 Events/Activities 601 Awarda/Trophles $150.00 $670.81 602 T-Shirts $2,000.00 smol.40 603 Childrens Tent $251.27 604 eignage/Banners $100.00 $1,185.95 605 Postage $400,10 $06 Contingencies $100,00 $133.41 607 printing $396.00 2200 PIECES a ,18EA 608 Water Bottles $800100 SUBTOTAL $2,350.00 $6,934.94 Public Relations 701 Agency Pee $1,300.00 $111001,60 702 Printing $2,000.00 $1,782.43 16700 PIECES B lIPA 703 Other Printing $200000 $0.00 704 Advertising $4,667.00 .$4,483,64 SUBTOTAL $8,067,00 $7,566,07 ` ktr(~ns/Spongors 801 Printing $50,00 $663.17 2000 PIECES 0 ,26EA 802 Mailing 06.00 $338.61 803 Contingencies $100.00 $0.`00 804 Novelty items $896.00 SUBTOTAL $225.00 $1,686.78 EXPENSE TOTALS $36,785,00 $47,GS4,46 c ' 1989 SPRING FLING PROJECTED REVF'NUIs5 1989 1389 PROPOSED A(;TUAL REVENUE INCOME 902 SPONSORSHIPS $9,024 99 (CASH ONLY) 903 TOE' HANDS $3,000.00 OJ31.00 905 INTEREST AND M1SC $500,00 $233.78 907 FOOD $1,600.00 1.90982,31 90A BOOTH RENTAL THE OAI,LERY $3,600.00 1;21000,00 THF. TRACKS MARKET/ARTS $61,000,00 `$4,610.00 THE TRACKS MARKE'C/FOOD $1,000, 910 DRINKS & lTE~IS U0 $660,00 913 FUN RUNS $6,000.00 $,7,674.16 ESTIMATED $10700.00 $802.00 OI5 131KE RALLY $7,000.00 Ot 786,00 916 BARBECUE COOKOFF $600.00 $326.00 SUBTOTAL (WI THOUT ITEM 902) $29,700.00 $40,019.23 COKE REFUND $020.60 RETURN DEPOSITS $75.06 GROSS INCOME $40,714.73 l 4 i a Y SUMMARY 'FLANK BALANCE $18296,27 RECEIVABLES BUDWEISER $3400,00 1,41, $ 1000.00 CCK1'. $ 600.00 MJDESTGN $ 760.00 DAVEIS FOREION CAR $ 148,04 TEXAS BANK $ 194.18 REFUND(COKE) $ 620.50 REF'UND(STAOE) $ 60.00 RRPUND.(CLOCK) $ 2$.00 LATE BOOTH FEES $ 140,00 $ 6827.72 TOTAL INCOME $26122,99- PAYABLES TENTS $ 1878.00 T-SNIRTS $ 841.40 PRINTING $ 766,00 ADVERTISING $ 690,00 ADVFRTI5TN0 $ 1308,00 RUN/RALLY AWARDS $ 148404 APRONS $ 720x00 BALLOONS $ 416.00 BALLOONS $ 194.18 ADVERTISING $ 160,00 STREET SCENES $ 143,40 ` BANNERWORKS $ 741.83 RADIO $ 350,00 PRINTING $ 627,11 PORT-0-LETS $ 496,00 COPIES' RRF'UNDS (BOOTHS) $ 460,00 GDAC/SUD $ 100000 IST, ELECTRICIAN $ 848,0.4 UTILITI98 $ 16,89 SECURITY $ 1262.84 INSURANCE $ 1206.00 CITY $ 126,00 EST, POSTAGE $ 60,00 , LOCKS $ 20.00 WATER BOTTLES $ 800.00 EST, TO'T'AL EXPENDITURES $16417.19 NET $ 9706.80 J,.r TOr Mike Jez, Chiof of Police FROM: Catherine E. Tuck, Administrative Assistant DATE: March 4, 1991 SUBJECT: Denton Arts Festival Request for Reserve Officers Several weeks ago, we briefly discussed the Denton Arts Festival and the possibility of reserve officers assisting with that event, Last weeks I received a more detailed' request and would like to forward this request to you. The Denton Arts Festival, the combined razz Fest/Spring Fling, will be held April 20 -'21 in Civic Center Park. This year's event promises to be the most exciting event yet with an estimated 8,400 - 10,000 in attendance each day. I have attached a map that explains where the booths, stages, and restricted parking will 'be located. The group would like for reiservo officers to help monitor seven parking lots all day (approximately 8:00 a.m, until 7:00 p.m.) Saturday and Sunday. Volunteers will be paired with officers, The Arts Festival would also request security during the event. 'Phece will be two stages and sound system equipment at the site from 5 wo p.m. on Friday until 7:00 p.m. Sunday. Twenty four hour polico personnel to help ensure the safety of this equipment would 1>e appreciated. Additionally, a bank will be set up in the _back of the Civic Center. An officer to be on guard and to make bank runs with the treasurer is requested. Finally, traffic control is a concern. The group requested that an officer be placed at Bell and MCKinney to help control traffic. Another possible location would be at Hell and Withers. The Denton Arts Festival will bA donating $500 to the Police Reserve Fund and greatly appreciates the Police Department's ongoing support of this event. Beoausn of the large crowd anticipated, parking is expected to be a potential problem. The group has identified several lots for visitors to park, and will provide trolley shuttles to the park. T also wanted to ask if you felt temporary no parking on one side Memo to Mike Jez r - Reserve Officer Request Denton Arts Festival Page Two of the strecat at the following locations might be necessary; i Bell Place Oakland, between McKinney and E. Oak Austin, between McKinney and E. Oak Frame smith College Texas Theses streets were suggested by Paul Iwuohukwu, Traffic Engineer, As I understand it, the City Code states that the Chief of PolLie may make temporary no parking restrictions, I realize that this is a lengthy list of 'requests, The Arts Festival ie aemmitted to sponsorinI a safe, rospons:ible event that will highlight Denton and bring" pride to all the volunteers involved; with the event, I appreol.ate your consideration of this rsquost and would be happy to prov.de any additional information. Respectfully, Lather ne E. Tuck Administrative Assistant EIS D OF FILE `v AD CITY of DmroN, TEXAS MUNICIPAL BUILDINQ / DENTON, TEXAS 78201 / TELEPHONE (8171 bee 8307 To: Lloyd V. Rarrell, City Manager Olt/00 Of fhe ClfyMpneper FROM: Catherine E. Tuck, Administrative Assistant DAM February 19, 1991 SUBJECT: Denton Arts Festival _ The Denton Arts Festival has sche(auled the combined Spring Fling/Jazz Feat event for April 20-21 in_C.ivia Center Park, The Parks and Recreation nepartment, the Denton F'estivel Foundation Board and the Fort worth musicians Ur:ion are sponsors of this event. This prom ao s to be an exciting event for the City. Approximately fourteen bands will be playing each day on two stages. one stage will feature jazz bands and the other will offer contemporary/pop bands, Two Dallas radio stations will be advertising the event, The Festival Roundation hopes to make this years festival a regional event. The Festival Foundation booths will be selling beer. The temporary 1100nse from TAHC will be obtained by Roy Metzler. Park is not zoned for the sale of beer, However, sinceVthis~isea temporary use, this is not a violation of the zoning Ordinance, according to Frank Robbins. This would apply on)y for a permanent, building use and not a one time use. This is also the case witYl the North Texas Fair Grounds. There is also a section in the parks and Recreation section of the Corte that states that canootlgions sold in parks must be approved by the City Counoil. However, since the Parks and Recreation Department is a co-sponsor of thin event, Steve Brinkman lees not fool that Council approval is neeossary. Concessions were also sold at Jazz Pest at this loo4tion. The following is a summary of the requests from the Festival I Foundation to date. The event this year will have two stages, one on the permanent site by the Senior Center and one by the east entrance of city Hall. There i,scurrently not enough electricity for this second stage and food booths that will also be located between City Hall and the Memo to Lloyd V, Harrell Denton Arts Festival Page Two Civic Center, Don McLaughlin estimates the total cost for electric equipment to be $5170, This includes a new transformer, conduit, breakors, breaker boxes, outlets, and installation of this equipment. The Electric Department does not feel that it should pay for this since it-would not be used regularly and therefore the department could not recover its costs through the faoility charge. The Charter also stated that no electric power shall be given away so the meters will need to be read immediately before and after the event so the City can be reimbursed, Bob Tiokner says that another possibility would be to install a dry transformer that would be the Park Department's responsibility, 'Phis could reduce the Cost somewhat, Thera is also the possibility that a temporary solution would be legs expensive, if it would provide enough power. An electrician will need to assess the situation. Police 8u►+= Another request was made for twenty-four hour security during the event. This would probably require officers to be located in and around the park area for crowd control and traffic control, if reserve officers are available then they will, be utilized, if not, then overtime could be reimbursed by the Foundation as has been done in the past, ~nitation The Solid Waste division should be able to offer some sanitation service during the weekend, if the city still owns the commercial service then a large container may be placed at the Civic Center and dumped as needed. Otherwise, a possible solution would be to park a residential truck at the site to be loaded and dumped each day, grebara~~on_and Sta fin Bob Ticknor estimated that six people will be necessary to staff this event for the festival, Since the area is more spread out in area than the past locations, it will require additional staff to monitor the area, Mr. Ticknor suggested that if other departments also supplied the use of equipment and personnel it woul,l be helpful. Additionally, park personnel will supervise and assist in the not up and tear down of booths and equipment placed in the park, A request was also made for the use of four radios during Memo to Lloyd V. Harrell Denton Arts Festival Page Three the event. Mr. Ticknor has concern because his department will be using theirs and they are very expensive, Staffing and preparation requests are the areas of assistance that are the hardest to predict, Efforts will be made to avoid last minute requests and obtain as many requests as soon as possible so that staff has time to provide adequate assistance without disrupting normal operations. My understanding is that the City charges back diract costs of the event to the Foundation, These would include electrical power, staff overtime, and miscellaneous supplies, other indirect costs such as reasonable manpower and equipment use would be absorbed as much as possible by the city. Please advise it you have a concern about any oP this. I will try to answer any questions you may have about the Denton Arts Festival. cat or no E. Tuck I Administrative Assistant cc Steve Brinkman, Director of Parks and Recreation Bob Ticknor, Superintendent of Park Maintenance 1 r • c t I CITY of Q/NTONo T/1Ci1a 215 E. A40KINNEY / DEN rON, TEXAS 762011 TELEPHONE (817) 688.8200 T41 Mike aaz, Chief of police FROM: Catherine E. Tuck, Administrative Assistant DATE: March 4, 1991 SUBJECT: Denton Arts Festival Request for Reserve Officers Several weeks agog we briefly discussed the Denton Arta Festival and the possibility of reserve officers assisting with that event, Last week, T received a more detailed request and would like to forward this request to ,you. The Denton Arta Festival, the combined Jazz Pest/spring Flcng, will be held April 20 _ 21 in Civic Center Park. This year+a event promises to be the most exciting event yet with an estimated 80000 10,000 in attendance each day. T have attached a map that akplaine where the booths, stages, and restricted parking will be located. The group would like for reserve officers to help monitor seven parking lots all day (approximately 8:00 a.m. until 7100 Saturday and Sunday. Volunteers will be paired with officers p The Arts Festival would also request security during the event, Where will be two stages and sound system equipment at the site from 5 00 p,m, on Friday until 7100 p.m. Sunday. Twenty four hour police personnel to help ensure the safety of this equipment would be appreciated, Additionally, a bank will be setup in the back of the Civic center. An officer to be on guard and to make bank runs with the treasurer is requested. Finally, traffic contsrol_ is a concern. The group requested that an officer be placed at Dell and McKinney to help control traffic. Another possible location would be at Bell and Withers. The Denton Arts Festival will be donating $800 to the Police Reserve Fund and greatly appreciates the Police Department's ongoing support of this event, Because of the large crowd anticipated, parking is expected to be a potential problem. The group has identified several lots for visitors to park, and will provide trolley shuttles to the park. Y also wanted to ask if you felt temporary no parking on one side Memo to Mike jez { Reserve officer Request Denton Arta Festival Page Two of the street at the following locations might be necessary: Bell Place Oakland, between McKinney and E, oak Austin, between McKinney and E, Oak Frame Smith College TOXas ! 'these streets were suggested As S understand it, tCity Code states thatutherChief ofgPolioe may make temporary no parking restrictions. ~ I rAalize that this is a lengthy list of re Festival is committed to sponsoring a safe, responsible event that will highligqht Denton and bring pride to all the volunteers revolve and would ev ha I appreciate your consideration of this ppy to Provide any additional information. Respectfully, CC therms E, Took Administrative Assistant 1 f j ri t, ClvIC Centel PArk, -Apr-il zo-z1 ~cntoh Arts Fe~idva 17 S.Fi GrinkY e! W t✓ ~1a s l' Q:7.rv ' ~Ir AN w MuW;C:PA1 C0,9PL$X 1 ~((/J~j~ M\ ew P4rklnq U Coo OC~ ~+OCtIi9 ;1~~ Vr CC1 $ttr/S fie' ICs Oakland be L r Cantor 5 ( „to inhrS .nter ~ Outdoor D00T1~>; ~nfb ry ~ ~Tennly /C1N Center ~ 1~ rh 5'W) 7i Par no l ~courte "flwtls .Iiu' Of P4wk Pee q jR H ManirRd 1rk1 l.e#!s pack rwek , Linrar r►~ 1 vkr ppL,,renk ~ -all eli eh Sa~', J l r 'Joe, D. ll~ \ its Ut►iAloylq N Library 'sctlaiF! e4~y r+1+ Rr~ . ~'e#iblt, Pq YRgtIr~PS ~O/t'M14M{}I~ ~ ± Parkin bridge 0'-r G ! ~ ~7 F- 01 Creek ~~11..•~04YtidKirkih tr Civic ~"r Cr. fJf1r' V q"' Y i f N ^lf J f ill ~~.1~ ~T11d'l5 b6ck ~OT{nqu 7t.~~ OR i/CTr / y.b1• JrA# . City Malt~~ ' " QNTM'MA+'tfhlT"~'hfl'T i l~ A!r?~ Poet 0!!io Bid* Employee Parkin Perk. ~W Barden of tnd Seaeonn tng ~ fi. C~^] i Civio Crq ti✓ ~......_._._.~t'."...~-~' 7V:nu t'J CmP:o;~or.:ht:Le tar .Y"Parkin f r~ ~LJ~ Perr,;n9 / g Q I' I bell kve, C 6!ll~r, 0 ail ywnt / ~'7slningY Per Count L~ i+ PA r~: I~, Em! mill t ii i> I Crrrof DEWON, rEXAS MUNICIPAL BUILDING / DENTON, TEXAS 78201 / TELEPHONE (817) 688-8307 - Office of the City Manager Tot Lloyd V. Harrell, City Managor FROMt Catherine E. Tuck, Administrative Assistant DATEt March 29, 1991 SUBJECTS Denton Arts Festival, April 20-21 The Denton Festival. Foundation, the Fort Worth Professional Musicians Association, and the City of Denton have teamed together, combining resources and efforts for an expanded arts festival April 20 and 21, in civic Center Park. This partnership merging two successful events, Spring Fling and JazzFest, promises to be a d arts, ynamic two-day avant that will showcase the beat in jazz, fine activitiiesfandiabundant~food and ontortainment, and beverage booths will lcomplementta weekend of enjoyment, There will be no gate charge for the Festival, and over 300 volunteers will man the booths and activities, Adjacent park facilities such as the Civic Center, Denton Senior Center and the Womants Club Building will also house artists and porformanaes. Live entertainment will perform on the outdoor stages, with vendor, art, and game booths throughout the an information booth at the Festivalpark, The city will also have Two outdoor stages will feature continuous live pop, o ntetnporary, and jazz music. Other areau in the park will showcase Denton'g community arts groups and more great local talent in performance or exhibition on both days of the festival, The children's art tent will provide additional activities for kids, The Festival Foundation booths will include foods soft drinks, and beer gales, Soft drink booths will be placed next to the two booths selling beer, leach person who purchases boor must show identification and must wear a plastic bracelet, containers for aluminum will be placad by trash containers for recycling cans, Many Denton citizens have contributed hundreds of volunteer hours to make this a successful event. The city has also oontributed to this event, The Parks and Recreation Department has been very instrumental in planning the event as well as coordinating logistics. Some electrical improvements are being made through a cooperative effort of the Festival Foundation providing materials Memo to Lloyd V. Harrell Denton Arts Festival Page Two and the Park Department providing labor. Community Services will, also be providing assistance. The Police have offered much support and will be supplying officers to ensure that this in a safe event for all participants. The Denton Arts Festival promises to be an exciting, regional event to showcase local musical and artistic talent, Please let me know if `r can provide additional information. u Catherine E. Tck I ~rrm AdministrativeuAssistant j i I ~ { 1 j j f i i i t I I r Ell END OF FILE