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HomeMy WebLinkAbout12-17-1991 i M r II V 1 AGENDA CITY OF DENTON CITY COUNCIL December 17, 1991 j Work Session of the City of Denton City Council on Tuesday, i December 17, 1991 at 5:15 p.m, in the Civil Defense Room of City Hall, 215 E. McKinney, Denton, Texas at which the following items will be considered: Any item listed on the Agenda for the Work session may NOTE: also be considered as part of the Aqenda for the Regular session. 5:15 p.m. 1. Executive Session: r A. Legal Matters Under Sec. 2(e), Art. 62 52 -17 V. A. T.S. 1. Consider action in City of Denton v. Washington 1 j National Insurance Company. 2. Consider settlement offer in claim of Alphonsu: Otti'n. 3. Consider settlement offer in claim of University of North Texas. ' d 4. Consider action in e: j B. Real Estate Under Soo, 2(f), Art. 6252-17 V,A.T:.S. 1. Consideration of leases with Cooke County College j and Morrison Milling Company. C. Personnel/Board Appointments Under Sec. 2(g), Art a 6252-17 V.A.T..4. 2. Receive a report and hold a discussion on Adopt-A-Spot program and other projects of the Keep Denton Beautiful Program. . 31 Receive a report and hold a discussion regarding an update on ' the Americans With Disabilities Act. 4. Receive a report and hold a discussion regarding a tentative schedule for conveT•ting the Moos facility to a law enforcement complex. 5, Receive a report and hold a discussion regarding a review of , j correspondence with the Upper Trinity Regional Water District and give staff direction. u ,:A j City of Denton City Council Agenda December 17, 1991 Page 2 i { of Denton City Council on Tuesday, j Regular Meeting of the City December 17+ 1991 at 7:00 p,m in the Council Chambers of item Hall, 215 E. McKinney, Denton, Texas at which the following will be considered: 7:00 p.m. 1. Pledge of Allegiance 2, Consent Agenda Each of these items is recommended by the staff and approval thereof will be strictly on the basis of the staff recommendations. ; Staff Approval of the Consent Ad item hint accordancethe the or designee to implement each recommendations. roved for Listed below are bids and purchases orders to be app payment under th ordinance section of the agenda. Detailed back-nda items up information is attached e ovided on the consenteAgenda to allow 3.8, 3.C). This listing is pr approval of council Members to discuss or. withdraw an item prior to app the Consent Agenda. A, Bide and Purchase orders: 1. Bid #1295 - 1500 KVA PM Transformer 2, Bid #1301 - Chemical Storage Tanks 3, Bid 01306 - Trees-Container drown l E I 4. Bid #1303 - pecan Creek Wastewater Treatment Plant Phase x zmrpr °ViioEqutiitipreselection Board recommends only) ( approval.) 51 P.C. #21291 - Computer Associate Services (The Data Processing Advitory Board recommends approval.) 6. P.O. #21290A - Es support services (The ata Processing Advisory Board recommends approval.) 7. P,o, #21292 - D. B. Microwave (The Data Processing Advisory Board recommends approval.) f { k 1 'n 43 city of Denton City Council Agenda December 17, 1991 Page 3 3. ordinances A. Consider adoption of an ordinance accepting a competitive sealed propose. and awarding a contract for purchase of materials, equipment, supplies or services. (2.A.1. Bid ,#1295, 2.A.2. - Bid #13010 2.A.3. - Bid #1306) B. Consider adoption of an ordinance accepting competitive bids and providing for the award of contracts for public works or improvements. (2.A.4. - Bid #1303, 2.A.6 - P.O. #21290A0 2.A.7. - P.O. 21292) C. Consider adoption of an ordinance providing for the materials or expenditure of funds for purchase of source in equipment which are available from only one accordance with the provisions of state law exempting such purchases from requirements of competitive bids. (2.A.5. - P.C.#21291) D. Consider adoption of an ordinance declaring a surplus of net revenues of the Electric Utility due to decreased fuel sF oustomerslprescrib prescribing ca refund onditions t and certain prooedures utility 4 making such rebates. i E. Consider adoption of an ordinance amending Article 11 of Chapter 28 of the Code of ordinances of the City of Denton, Texas ("Building Code") to provide for amendments and deletions to the Uniform Building Coda, 1985 Edition, previously adapted as the Building Code of the City of Denton, repealing all ordinances in conflict herewitht and providing for d penalty in the amount of $2,000.00 for violations thereof. F. Consider adoption of an ordinance amending Section 2-81 I of the Code of ordinances of the city of Denton relating to the duties and functions of the Beautification i, Advisory Commission} providing for the adoption of powers and duties of the Commission; and providing for a repealing clause. V. Consider adoption of an ordinance approving a release and settlement agreement for pending litigation between the City of Denton and Michael L. Gorder. l t city of Denton City Council Agenda December 17, 1991 Page 4 the I H. Consider adoption of an ordinance adopting recommandations of William M. Mercer, Incorporated for implementing a salary structure and salary management program for the City of Denton; prescribing the number of positions in each ;,classification of fire fighter and police officer; approving revisions to written City f policies designed to implement this program; and authorizing and directing the City Manager to expend monies approved in the budget for fiscal year 1991/92 to fund the Mercer Salary Management Program. 4. Resolutions k A. Consider approval of a resolution requesting the Governor of the State of Texas to designate the North Central Texas Council of Governments to be the Metropolitan Planning an organization Act of 1964,yn as pursuant the Urb amended. Mass i Transportation city B, Consider approval of a resolution requesting that the Texas Department of Transportation designate a recipient and grantee of Urban Mass Transportation Administration ii f (UMTA) program funds for the Denton Urbanized Area, C. Consider approval of a resolution offering conditional support of the proposed extension at the Fort Worth Alliance Airport. D. Consider approval of a resolution authorizing the Mayor to execute an interlocal agreement with the County of Denton for the construction of improvements to Jim Christal Road from Masch Branch Road to Interstate Highway 35E. E, Conoider approval of a resolution authorizing the Mayor to execute an interlocal agreement with the County of Denton for the construction of improvements to Ryan Road from Farm to Market Road 1630 to Farm to Market Road 2181 and providing for reimbursement to the City. 51 Miscellaneous matters from the City Manager. 6. Official Action on Executive Session items A. Legal Matters B. Real Estate C, Personnel D. Board Appointments S t City of Denton City Council Agenda December 17, 3,991 Page 5 7. New Business This item provides a section for Council Members to suggetst items for future agendas. 1 86 Executive Sessiont A. Legal Matters Under Sea. 2(e), Art. 6252-17 V.A.T.S. B. Real Estate Under too. 2(f), Art. 6252-17 V.A.T.S. C. Personnel/Board Appointments Under Sea. 2(g), Art. 6252-17 V.A.T.S. s { NOTEt THE CITY COUNCIL RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME REGARDING ANY ITEM FOR WHICH IT I9 LEGALLY PERMISSIBLE. C E R T I F I C A T E I certify that the above notice of meeting was posted on the 4 I bulletin board at the City Hall of the City of Denton, Texas, on E the day of , 1991 at - o'clock (a.m.) I . f ; ACCO0020 CITY SECRETARY t I i j `1 x S /.,13, 1 E CITY COUNCIL REPORT FORMAT Tot Mayor and Members of tt:e City Council FROM; Lloyd V. Harrell, City Manager I SUBJECT: Leasing of Moore Facility RECOMMENDATION: our reO=Mndation, if the cost/benefit analysis makes it feasiLle, to mute a new revenue stream by leasing unused space at the Moore facility. SUMMARY: i We will discuss with you the possibility of leasing out unused space at the Moore facility without having a negative impact on our future space Master Plan. BACKGROUND; Phase I of the Space Plan showm the Moore building having unused space into the year 2006. We have been approached by two groups who have displayed a vary strong interest in leasing the unused space at the Wore facility. PROGRAMS. DEPARTMENTS OR GROUPS AFFECTED: Facility Management, finance, Legal, and Amieipal Services/Economic Develop ent FISCAL IMPACT: E R, E FULLY SU EDs I o Harrell Vv~ City Manager I( Prepared by Name Bruce Lvtcm Title S tendent of Facility Management Appr ed: Bett T tla fmccu 2 tive Director - Municipal Services/ 6S3C/ iaoncmic bevelopnent ,I r4~ z t DItTK:12/k'l/91 _L'ITY COUNCif: RBPf~T FORMAT ~..J'/~ TO: Mayor and Members of the City Council FROM: Lloyd V, Harrell, City Manage, :3UBJBCT: Receive a report on the Adopt--A-Spot program and other pvojoots by Keep Denton Beautiful JiaC W"BATLOUs The Beautification Commission recommends oontinuance of these programs. r; j1 November was declared Adopt-A-FJpot month in Denton by the City K f Council. During the month the number of adopting groups doubled. Currently, twenty-nine groups have aomnloted adoption agreements. 4 In addition, a number of inquires were made, and the Commission anticipates that additional agrenments will be returned. A reception to recognize the participants in the Adopt-A-Spot program will be held In February 1992 in the Visual Artn Center. The Commission dill be sending out invitations to all participating BrouPsi those groups that expressed inturoat, atid, to tho City Council and other officials who have assisted in m4king this program successful, Groups are asked to oloan or landnpape an area and to keep it maintained, The agreement is for a mini,l,ram of one year and ` ` may be renewed, The Solid Waste Division and the Parks and k Recreation Division provide assistance to the prog'dam, The City of Denton submitted an application to beoome a Tree City USA on Arbor Day 1991, We have been notified that we need have a designated Tree Board prior to approval of our application. If the designation is completed prior to the end of 1991, we anticipal;e recognition in 1992• Thu Tree City USA program will be a cooperative between the Planning Department, Parks and Recreation Department, the Texas Agricultural flxtonston Service, and Koop Denton Beautiful, The second annual Christmas Troeoyale program will, be hold on Saturday, January h, 1992. The program is sponsored by Keep Denton Beautiful., the Denton Office of the Toxs.s Agricultural irxtenoion Serviort Denton Notary, the Boy Scouts of America, the Orsator Denton Arts Council., and the City of Denton Solid Waste and gleatrical Divisions. A number of local businesses have agroed to participate in the publicity of the program, and an insert Is inaluded in the December utility bills. Last year the aitixons of Denton recycled approximately 1,000 treos, First Brands, Ina., the makers of GLAD Bags and Wrap, recently notified us that Denton has been solooLod for the second year to participate in the GLAD Ba(S-A-Thon. Approximately 100 cities nationwide are soleated. 'Cho Bag-A-Thc,ls will be hold on Saturday, April h, 1992 in conjunction with the Texas Department of Transportation Great Texan Trash-Off, Over 11000 voluntoers are anticipated, ply , S a F4 'rr F 52.dk',•.i i CC FormattAdopt, etc. Page 2 BACKGROUND I The Beautification Commission has developed a number of special and on-going events to promote a cleaner, more beautiful Denton. Denton was designated as a Certified City in the Keep America Beautiful system in 1991, KAB is a national non-profit organization dedicated to improving solid waste management, preventing litter, encouraging recycling, and beautifying the community. s During 1950-91 olean-up events over 3,135 volunteers donated 2rl'and hours to collecting litter from city streets, parks, neighborhoods. Approximately 22,680 pounds of litter was colleoted, During that same time, volunteer hours donated amounted to $65,620 and donated goads, servioes and cash amounted to $15,8870 PROGRAMS, DEPARTMENTS OR GROUPS AFFECTEDt Citizens of Denton, Keep Denton Beautiful, Planning Dept., Parke and Reareation Dept., Solid Waste Division, and the Electrical Division FhSCAL IMPACTt The cost benefit analysis for 1990 was $3.74 donated for each $1 spent by the city. Respe lly submi t t Cl/ Pre aced bys loyd 1F Harrell city Manager f ee ,e arson Administrative Analyst App edt a a ava Asai ant to the ? `a..y Manager i I A- f"N I ADOPT-A-SPOT j r We have the following signed Adopt-A-Spot agreements: 43J~&A+~1 1 Qo a t, } 4 ~3 * The Cross Timbers Greens Avondale & Nette Schultz Parks ! ' (January 1991) * Crosstimbers Girl Scouts North Lakes playground fi ! Troop 620 (May 1991) soccer fields * North Lakes Neighborhood Windsor Dr. from Bonnie Brae Association (Sept. 1991) to Rec Center * Universal Martial Arts American Legion 11a11 & Academy (September 1992) Frio Moore Park i * MCPinney St. Baptist McKinney from Audra Ln, to Church Loop * Peoan Creels Office Bldg. Loop 288 from Mr.Kinuey to (December 1992) Karin St. j * Towne North Baptist, Hercules from StrtArt. Lo Locust Church {January 1993) * Ebby Halliday, Realtors Dallas Drive from I-35 to I Jrinuar}• 1992) Eagle Dr• i ve Asbury Methodist Church Shermen Dri\e from carvol.l (April, 1993) Blvd. Lo Coronado St,. * first. State Bank Median tit Ave A anrd ►lir.kory ! ) (L,aiulsr,ahe 1 (April 1994 I W Donlon Composd to Squadron- Civil Air Patrol Airport. Road ( lac 1092) * 0(,ography Club UNT Malone tit Ave C.' and Script,ure (yr•t,l.cyfnbet' 11192 1 (l,ntirisca►~e i ArnoLd Air Society/ ni3el Ilirght, Mack Prirl, A (September 19921 i NesLmanF'nmi)y 1,oridonderry I'rr,a~ Te+r:,le~' L'U (June 1993} Hollyhill 'frstts 1n4Lrumr3rlts, Inc llw.N 77 from Bont,io Bi no to (April 1992) I'tiney Rd. P11I - . ✓ e Iy ~ f i ADOPT PAG. * Frank Birrmat k;lcmentatry Denia Park and Borman {June 1, 19921 School Denton YXCA Riney 11o; id from wit,d otl (Dcc, 1996} to 77 * iota Phi Chapter of the Courthouse area adjacent. Sigma Chi Fraternity to business, plantings in tNovomber 2001) Courthouse buds I * girl Scout Brownie Troop #543 Courthouse Lawn and (November 1992) Robert E. Lee Elementary c BeautiflcatLon Commission Eagle Q Carroll and (November 19921 flowei., bed s * Kiwanls Club Breakfast University from Bonnie (October 1992) Brae to I-36 * Oinningn Elementary Campus, (May 199'2) * Rose Costumes Intersection of Old North (December 1993) and 380 I TWU Facility Wives University Btwn Bell and (November 1992) Ruddell { * Denton/County Legal Secretaries Carroll Blvd, from Pearl (November 1992) to Mulberry * Warren E. Meier, Meier and W. Oak from 1-36 cast 2 Associates, (Nov. 1991) medians * Engle/Nava and Associates Joyce St from Elm to (November 1992) Oardenvlew and Benjamin from Joyce to Brooke i * Crimp Fire "Strat" Hickory Creek Rd. in _i (December 1993) front McNair Sohool * Cub Scout Pack 381, BSA Borman Elementary 1 4 5s(Mj71d p xi { { { Christmas TREECYCLE Program eReoyole your Christmas trees to help Keep Denton Beautiful, t eBring tree to the northwest corner of Bell & Mulberry. *Saturday, January 4, 1992 from 9 AM 3 PM { j Remove all ornaments, tinsel, ~i nails and wire. A tree seedNnp will be plven for each Christmas i~ tree recycled while supply lasts. -Sponsored byM Keep Denton Beautiful Denton Beautlf/cadon Commission Denton County ON/ce of the Texas Aprlcultural Extension service Denton Rotary Club Greeter Denton Arts Councll City of Denton Solld Waste & Electr/c D/v/dons Boy Scouts of America YMCA ;l r: III ItLil)EiZ FINN October 30, 1991 Ms. Cecile Carson Coordinator Keep Denton Beautiful 215 East McKinney j Denton,'TX 76201 Dear Cecile; On behalf of our client GLAD Wrap and Bags, Ruder-Finn Fablic Relations i~ pleased to inform you that Denton has been chosen to participate in the 1992 GLAD Bag-A- Tho&Grass•roots program part of the nation's largest organized cleanup and recycling effort the '92 92 program, our largest and most and recycling yet, clea official Invitation drive. Tis letter Is nup The 1992 program will build on the Bag-A 'Mon efforts Implemented by your community as ell as articl in local efforts and collected S 716,0recovd 6105 82 pounds of litter and recyclablleescities p P Pated , The Bag-A-Thon program continued to be a total communitvwide effort, with broad-based support from residents, government, business, and media, lit a6 dition to t focal rd messes out of volunteers 447 local MPs supported the 91 program. Nearly 1,500 contributed $1,194,773 in goods and services to the effort. Local media also supported efforts by providing emcees, celebrity judges and live remotes as well as producing local public service announcements, i . The 1992 Bag A- non program promises to be bigger and better. As a reflection of how the program continues to adapt to community needs wc: re Introducing a new theme this I ear,, "Restore, Rmycle, Reuse." Cities participating In the 1992 program will be required to implement a ^lcanup and encouraged to promote recycling. Adding a recycling component to your program will enable your organization to reach more areas of your community, and involve even more coli'munity groups, A letter of commitment for the'92 program is enclosed. In the meantime, please sigi9an return this letter to Ruder-Finn by November 8 1991 to confirm e your look orwarditon, 2 working excitlng Year for the Bag•A•'Ithon program, f promises miles t o be an on what we know will be our most successful year yet, Sincerely, ~.~~-G~ C~ Novo h Castronovo ~et ' Grass-roots Program Manager GLAD Bag-A.TbonPProgram CO. 14 Stover R, Powers S, Goldman 0. Cooper 1 IEV., 11121 SYi,U1 N FA;( 11111 191.6f9? PI ION L' E1 f' '1, . IIUbER,I':INN, IW_ lei FASTFIFfYaEVENTNSr, NE.A0 YLVx, NY 11)11 A11.111l159f 6159 1 1N E, T td I' RLI1)ER-FINA I 1992 GLAD BAG-A-THON'PROGRAM e LETTER OF COMMITMENT' 1 -he following is a letter of commitment between Ruder-Finn, on behalf of our client GLAD Wrap and Bags, and Keep Denton Beautiful, on behalf of Denton, to implement a 1992 GLAD Bag-A-Thon0pro,gram, As a representative of Keep Denton Beautiful and Denton and designated GLAD Bag-A- non coordinator, the undersigned to the best of his/her ability will be responsible for s coordinating the group's efforts to implement a comprehensive GLAD Bag-A-non program during the time frame of March 16 to May 11, 1992, In signing this agreement, Denton, through Keep Denton Beautiful, will be entitled to an agreed upon quantity of collateral materials necessary to implement the program; educational brochures, Handle-Tie Trash and Recycling Baggs, souvenir painter's caps, Bag- A-Thon banners, posters, training materials, access to the toll•free GLAD hotline, and cash prizes, You will also have the assistance of a RuderFlnn staff person during the Bag-A- on program, If i As a representative of Ruder-Finn, Sherry Goldman's signature below confirms our commitment to working with you, your city, and your program to execute the most effective I Bag-A-non program possible, j Please sign this letter of commitment, retain a photocopy for your organization and return the original to Ruder-Finn as soon as possible, (Deadline for submission is November 5, 1991.) a e gnature 6THag-won Coordinator j r from" g ure o r President F ; Keep Denton Beautiful J ag o rogram a RUDERI NN• ING.• WI EA5T FIFTY SRVP.NT11 SO NEW W*X. N.Y. ININ TEL. 1.121 S9 -WV PAX iatl !11116197 PHONE. MAIL 1 121 ill 09 CHICA00. LOS ANl1ELES. NPW TAKR `i'rIGH, TORONTO, 1YVMNCITON, DC. AND INTERNATIONALOFFICES AND BUREAUS 1 ' Ns>rkv(: i CITY of DENTON, TEXAS MUNICIPAL BUILDING / 215 E. MCKINNEY / DENTON, TEXAS 76201 G - MEMORIUDUM DATE: December 12, 1991 TO: The Honorable Mayor and Members of the City Council FROM: Max Blackburn, Risk Manager ~606 SUBJECT: AMERICANS WITH DISABILITIES ACT (ADA) The Americana with Disabilities Act of 1990 was passed by Congress I on July 13, 1990 and signed by President Bush on July 26, 1990 after years of effort on the part of individuals and organizations concerned with civil rights of persons with disabilities. The law is intended to eliminate barriers preventing persons with disabilities from participating in the same employment opportunities and enjoying the same leisure activities available to the non-disabled population. Implementation date for public entities is January 26, 1992. ADA references more than twenty (20) federal laws and regulations and makes amendments to the Federal Communications Act and the Rehabilitation Act of 1973. Muoh of the framework vas taken from Section 504 of the Rehabilitation Act. ADA is civil rights legislation as it requires consideration of individual situations to achieve the "leveling" of the field of opportunity for people with disabilities. j On September 3, 1991, the Executive Directors appointed a City ADA f Task Force to study the Act and make recommendations for compliance with ADA. The Task Force was composed of the following t personnel: Max Blackburn, Risk Manager (Chairman) David Ham, Manager of Construction Projects Bruce Henington, superintendent/Building operations Mary Ann Stout, Personnel Specialist Owen Yost, [Urban Planner David Salmon, Engineer 817/5668200 D/FW METRO 434.2519 ! E r0.. 1 r A4hYiA3 f I 1 r Memo to the Mayor and Councilmembers December 12, 1991 Page 2 The Task Force has completed their in-depth lock at the Act and the attached memorandum provides more detail on ADA plus a list of both completed and in-progress actions. M9sat Attachments AFFOOOE9 t 1 ~ i I r I 1 a j i 6 I t 1 IIt` t E l E ~ G 1 I I I. I, i I . 1 I it . CITY of DEWTON, rEXA3 MUNICIPAL BUILDING / 215 E. MCKINNEY / DENTON, TFIXAS 76201 M E M O R A N D U M y` TOt Mayor and Members of the City Council FROM: ADA Task Force yr YY3 DATE: December 6, 1991 SUBJECT: AMERICAN', WITH DISABILITIES ACT (ADA) f Summary. The Americans With Disabilities Act (ADA) was signed into law on July 26, 1990 by President George Bush. Final regulations, were issued by the equal Employment Opportunity Commission, the Department of Justice and other federal agencies on July 26, 1991.. ' The ADA requirements become effective for state and local government operations on January 26, 1992. There are five (8) tit?.es of the Act: Title I - Employment - prohibits discrimination in employment against a qualified individual, with a disability in tho terms and conditions of employment. Title II - public Servio6s - prohibits discrimination by a public ( entity in providing public services to a individual with a !l disability. This title also requires that forms of public transportation be mado accessible to individuals with disabilities. Title III - public Accommodations and Services Operatod 81, private f Entities - prohibits private entities from discriminating against { a qualified individual in providing public accommodations and services. The title also requires that new commercial facilities 1 and public accommodations are designed and constructed so that they f i are readily accessible to individuals with disabilities unless it is structurally impracticable to do so. Architectural barriers must bn removed in existing public accommodations, where removal is readily achievable. Title IV - Telecommunications - requires that common carriers of , interstate wire or radio communications provide technological accommodations for individuals with hearing and speech impairments. 1 617/566.8200 01FW METRO 434.2529 T__ r. K ,s k `trr9 Memo to mayor and Members of the city council December 6, 1991 Page 2 Title V - Miscellaneous Provisionsi - contains various additional provisions of the ADA. The provisions include a prohibition from retaliation against or coercing an individual who seeks to enforce another's or their own rights under the ADA. Title V also amends sections of the Rehabilitation Act of 1973 to exclude current users of alcohol and drug abuse from its coverage. ti Titles I and II of the Act will, have the most impact on the City, i especially in the area of employment and the accessibility of all 1 government facilities, servicaw, and communications for people with disabilities. The purpose of this informal report is to provide the City Council with background information about ADA, its requirements, and suggested steps for implementation. Below is a summary of Titles I and 11 and is not intended to be all-inclusive. Title I - EMPLOYMENT prohibits discrimination against qualified ( individuals with disabilities in job application procedures, f hiring, firing, advancement, compensation, job training, and other terv,s, conditions and privileges of employment. An individual with a disability is a permon who: w has a physical or mental impairment that substantially limits one or more major life activities) e --has a record of such an impairment; or --is regarded as having such an impairment;. A qualified 6:mployee or applicant with a disability is an individual who, with or without reasonable accommodation, can 'I perform the essential functions of the job in question. Reasonable accommodation may include, but is not limited to: making existing facilities used by employees readily accessible to and usable by Persons with disabilities - Sob restructuring, modifying work schedules, reassignment to .a vacant position; - acquiring or modifying equipment or devices, adjusting or ` modifying examinations, training materials, or polioies, and providing qualified readers or interpreters. An employer is required to make an accommodation to the known disability of a qualified applicant or employes if it would not impose an "undue hardship" on the operation of the employer's i business. Undue hardship is defined as an action requiring significant difficulty or expense when considered in light of factors such as an employer's size, financial resources and the nature and structure of its operation .r...■ Memo to Mayor and Members of the City Council December 6, 1991 Page 3 An employer is not required to lower quality or production standards to make an accommodation, nor is an employer obligated to provide personal use items such as glasses or hearing aids. i Major Requirements for Compliance with Title I are: 1. Rewrite City Job Descriptions. Under ".)is ADA, an employer's I written job descriptions are considered evidence of the I essential functions of a job, if the job description existed before the job was advertised or the applicant/employee waO interviewed for the job, considered for promotion, or other job-related functions action was taketn. It is important that .:.up essential job-related functions should be contained in the job description. Reasonable accommodations also must be provided for "essential job-related functions." status: Completed. 2, Review Pre- and Post- Employment Medical Examinations. Traditional pre-employment medical examinations are prohibited under the ADA. Examinations can only be administered after an offer of employment is made, all employees take the examination, and the exams must be restructured to comply with ADA. status: Completed. Currently studying types of exams which can best match a prospective employee with a job that he or she can physically and mentally accomplish with or without accommodations. ~ ` 3. Review and sanitize applications and other City Farms. All I inquiries related to an applicants' physioal or mental condition prior, to a job offer must be deleted. status: Completed, E 4, Train supervisors on ADA. Beca.uso of the complexity of the , ADA, supervisors will require opecia'i training, supervisors who conduct employment interviews will require training in "disability etiquette" in order to properly interview applicants with disabilities so that all fool comfortable. Because it is illegal to make pre-employment inquiries into an applicant's disability, it is nosential that supervisors/ interviewers bA trained not to ask prohibited questions, Qualified applicants with disabilities should have input regarding possible accommodations on their behalf, status: Tn Progress. i s SI ~I a Memo to Mayor and Members of the City Council December 60 1991 Page 4 ► 5. Review Worker's Compensation Policies. current employees returning to work from disability leave may require a reasonable accommodation, Special issues arise where the return to work involves worker's oompensationi it is highly t probable for injured workers to become "disabled" employees ` j covered by they ADA. Status: completed. 6. Post Notices of Rights. The City must post appropriate legal notices on the effective date of the ADA, January 26, 1992 describing the applicable provisions of the ADA. Status: Will b.a completed as required. Title II - PUBLIC SERVICES extends the provisions of the ADA to state and local governments and their agencies. Title li prohibits individuals with disabilities from the benefits of the exclusion of the services, programs or activities of a public entity, including those services, programs, or activities provided by a contractor. it also prohibits discrimination against an individual with a disability by any public entity. Accessibility to programs, services or activities includes not only the ability of the mobility-impaired to access programs, but people with other disabilities, e.!',. hearing and speech impaired, the blind, etc. For example, the requirement to communicate in equally ! effective manner may involve a variety of auxiliary aide and services including t ~ { 14 qualified interpreters, note takers, transcription services; written materials, telephone handset amplifiers, assistive listening devices, assistive listening systems, telephones compatible with hearing aids, closed caption decoders, telecommunications devices for deaf persons, or other ' effective methods of making aurally delivered materials available to individuals with hearing impairmontsl 20 Qualified readers, taped texts, audio recordings, braill.ed materials, large print materials, or other effective methods of making visually delivered materials available to individuals) 3. acquisition or modification of equipment or devices 4, other similar services and actions. S k Memo to Mayor and Members of the city Council December 6, 1991 Page 5 Upon request, the City is required to furnish appropriate auxiliary aids and services to allow people with disabilities to participate, enjoy a service, program, or activity, In addition, Title II requires that public transportation be made readily accessible and usable by individuals with disabilities. Also public entities must provide paratransit public transportation for persons with disabilities to supplement regular fixed-route transportation systems. i t New facilities must be made readily accessible to iaersons with !!!i disabilities. Areas in such existing facilities that undergo alterations must be made accessible to persons with disabilities. "Facilities'# means all or part of buildings, structures, sites, ; I complexes, equipment, roads, walks, passageways, parking lots, garages, indoor and outdoor where human constructed elements have I been added. i Major Requirements for Compliance with Titlr, IX are: I it Adopt and Publish a City Policy which contains a Grievance Procedure, The City is Required to develop, adopt and publish a grievance procedure; however, complainants are not limited to the City's in-house procedure and are not required to use it. Complaint can also be filod with any appropriate federal agency, or an agency that provides funding to local government agencies, or with the Department of Juptica. status: In Progress. 21 conduct A Self-Evaluation of Programs and services. A self- j evaluation of the accessibility to programs for disabled people must be completed within one year and kept on file for i a period of three (3) years, The date of enforcament, is not delayed while the self--evaluation is being oonducteds Status: In Progress. 3. Develop A Transition Plan for Making Facilities Accessible. A transition plan must be written within six (6) months of the effective date which focuses on alterations to facilities. As a minimum, the plan should: at identify physical obstacles; b. describe in detail methods to make facilitiez acressiblel T- , f f i Memo to Mayor and Members of the City Council December 6, 1991 Page 6 C. specify schedule for steps and, if over a year, identify steps per year. Status: In Progress. (See attachment) F f GENERAL. Designation of ADA Coordinator. The ADA requires that a single point of contact be designated to oversee the implementation of the ADA compliance program and investigate complaints, Status: The ADA Trask Force will remain intact until January 26, 1992 and then evolve into a eomm.ttee which wili continue to monitor the compliance program, assist departments with reasonable j accommodation decisions, investigate complaints and serve as a i resource to network with other agencies, associa'tons and organizations within the City. Fiscal Concerns. The financial impact of implementing the ADA on j the City of Denton over the next three years is not yet known. The Transition Plan will identify what needs to be accomplished to make facilities accessible and will include cost estimates to make necessary alterations to City facilities. Attached are three (3) lists which contain those actions that the ADA Task Force recommends be accomplished for compliance with the Act. The 'Irti dily achievable" list itemizes those actions that should be completed as soon as possible. "Readily achievable" is a defined term in the Americans with Disabilities Act, and pertains to changes which can be accomplished "without much difficulty or expense." The cost of making reasonable aecommorlations for present and future iE employees with disabilities should not be significant. Since 1973, the average cost has been about $260 per accommodation and 80% of all accommodations have cost less than $500 eaoh. OOOD7 r I 1 y~4ts 1 } li 1 COMPOSITE PRIORITY LISTS Construction List 1, Civic Center - Install different hardware with lighter closures or electronic opener on the handicap entrance doors. 2. City Hall - Install proper hardware (grab bars, etc) in the existing toilet areas in customer servic,.3. 31 City Hall - Install lighter closures or electronic openers on doors entering from the courtyard near the Council Chambers, I 4. Civic Center - widen toilet room doors and provide lighter closures. 5. Civic Center - install proper water closet, lavatory and all associated hardware. , 6. City Hall - construct a ramp between Customer Service and the main area of City Hall. 7. Swimming Pool r- Construct a curb out and ramp adjacent to the handicap parking apace. as Swimming Pool - Construct a side walk from the parking lot to p. { the swimming pool. 96 Swimming Pool - Construct one fully accessible toilet stall in each toilet area. +.0. Tennis Center - install water closet and all fixtures to UFAS specifications. I 11. Northlakes Recreation center - Widen the doors to the toilet rooms. E 12. Northlakus Recreation Center - install water closet and all fixtures to UFAS specifications. 13. Denim Recreation Center - Widen toilet roots doors and install push/pull hardware. 14. Dania Recreation Center - Install water closet and all fixtures to UFAS Specifications. 15. Senior Center - Install an assistive hearing system in the public assembly area. I /a`F44rftA f1 t f 16. Replace or modify one drinking fountain in accordance with 0 UFAS in the following buildings: A. City Hall 8. Civic Center C. Library D. Denia Recreation Center F E. Swimming Pool F. Tennis Center 0. MLK Recreation center 17. Tennis Center - Construct a new curb ramp with the proper slope. 18. Northlakes Recreation center - Install handrails on the ramp to the front entrance. 19. Civic Center - Lower the existing handrail to the correct height and extend it to the full length of the ramp. 20. City Hall - Build a wheel chair ramp to the west parking lot. I I , 4 l i t ~ t I I i Yr1Y. 4 READILY ACHIEVABLE LIST 1. Council Chambers - Install an assitive hearing system. 2. Civic Center - Install an assistive hearing system. 3. Swimming Pool - Designate a parking space for disabled use with five (5) foot buffer zone. 4. City Hall - Provide signage to direct physically impaired people to the appropriate entrances, 5. Civic Center - Improve signage to direct disabled users to the ramp and entrance doors, 6. Northlakes Recreation Center - Repair the handicap toilet stall to useable condition. 7. Tennis center - Repaint the current two handicap parking spaces. S. Tennis Center Paint the area on each side of tho ramp to provide the five (5) foot buffer. 9. Tennis Center - Make the area in front of the ramp a no parking zone. 10. Tennis Canter - Provide proper signage. II. Personnel, Department, Animal Control, Library, Senior Center, MLK Recreation Center, Tennis Center - Check opening farce for external and internal doors and adjust force or replace closures. 12. Tennis Center - Change hardware on handicap entrance from twist typs, to push-pull type, i i f f . z tY^` ' vo-5aras i i i 1. .(httlnYS;i { THIRD PARTY RESPONSIBILITY LIST 1. Personnel Department - Change handicap parking space to the east of the ramp (Buildinq owner). 2. Personnel Department - construct a new ramp which meets UFAS specifications (Building owner). 3. Personnel Department - Make the space in front of the ramp a E no parking zone (Building owner). 4. Lower Telephones and provide volume control handsets (GTE): I A. City Hall B. Library C. Denia Recreation Center D. NorthlakeB Recreation Area E. MLK Recreation Center (Volume control only) F. Tennis Center (Volume Control only) G. Swimming Pool (Volume Control only) E I f i k i i f j 5 r 1Y 7 CITY of DENTONO TEXAS MUNICIPAL BUILDING / 215 F. McKINNEY / DENTON, TEXAS 7620 24 E M 0 R A N D U M I! "S TO: Mayor and Members of the City Council FROM: Bruce Henington, Superintendent of Facility Management THRU: Betty McKean, Executive Director for Municipal Services and Economic Development i DATE: December 10, 1991 f SUBJECT: Implementation of Phase I Space Plan/ Law Enforcement Court Complex It is our goal to keep you informed as we begin the planning of the Law Enforcement/ Court Complex and the use of the bond funds for this project. On the evening of Decanber 17, 1991, we would like to discuss a proposal that allows us to begin developing detail plans for the Law Enforcement/ Court Complex (L.E.C.Cr) which is the first step of Phase I in the overall space program. We will also discuss with you the scheduling of the development of detail plans for the rest of the Moore facility. It has become very important to proceed with the Moore Building, Phase I because we have urgont interost in leasing some of the lef e spacm. At this leasing t the outside strong particular inter3st ef in we have groups who have shown a s unused space. It is our goal, by leasing available space, to have a revenue stream that could help offset renovation costs, future move coats, and previously unfunded building maintenance expenses, However, j any leases must be accomplished without having any negative impact on the City's overall future Space Master Plan objectives. { Therefore, we must be very prudent in the amount of space and the length of respective leaves. In order to proceed with the detail plan, we must have the ; architect continue with design development, document preparation, bidding, and contract administration. That objective can bo. accomplished by amanding the existing architect's (Corgan) a 1 1 8171566.8200 D/PW METRO 434,2529 1 WAA sax Ww" f Page 2 December 10, 1991 contract. We would like to start discussions with the architect j concerning amending the existing contract. A proposed outline is attached. - A great deal of time was spent on the original architectural selection process in laths 1990. Requests for proposals wore sent out to architects both locally and state wide, our main requirement was that they firm have L.E.C C. experience. After receiving approximately 15 proposals, we interviewed the top six K architectural firms. The iaelectien panel consisted of Rick Svehla, y Mike Jsz, Tom Shaw, Bob Nielson, Ernie Tullos, Frank Robbins, and Bruce Henington, It was a consensus among all departments to propose Corgan Architects as the top firm. Staff recommended hiripq Corgan to City Council for completing the Space Master Plan and Council approved. We have been very pleased with the high degrees of responsiveness and professionalism. It is sn hoe that together we can find the best possible way to T p it move forward while utilizing the facilities at hand. Please call me it you have any further questions at 566-8270, ek. j ruse ken ngto Attachments AJJ0013C i i ' w. i 9Ly15! I I f CITY COUNCIL REPORT FO. 1 cos Mayor and Members of the City Council I 1 FROM: Lloyd V. Harrell, City Manager j chedule for SUBJECT: e into a ntativawSEnforcement Complr~xting the Moore Facility I ~ RECO~)' ATE ~ Proceed with Phaae I implementation/construction 1 Discuss a step by step process in order to gsi Phase I implementation/construction under way. ~IiS~B~• . The space Master Plan is complete and has been approved by City Council. We are proceeding with the implementation phase. k ~ npnnumMFN'~';j OR f ROUP AFF'~S~".~~Y1.1. Facility ManagRmeslt, Finance, Legal, and Municipal ~ 1 Services/Economic Development FT q ti~ i TMPAC~,{. kk Expenditure of bond funds, per contract negotiations. jCTFU Y ITT L V . . Harre city Manager y Prep ed bys Nara Bruc 'Henn n Title guper.inten nt of Facility Management ApprovWme Titi or for Municia Services amo aonomiclDevelopsnent S `(rar 3HFRlfJ ly o i ' A dtlNIAV~ i SrI i STEP BY STEP PLAN In Order To Implement j PHASE I Of MASTER/SPACE PLAN I ` The immediate need is to negotiate the architect contract ? and add the following proposed work plan. i We have worked with Corgan Architects for over a year. ' They have proved to be very professional and knowledgeable of all aspects of the City of Denton. i :Staff recommended C'>rgan as an architect/space planeAr, not only due to thoAr professional space planning, but because they havo joined pfith one of the best law 1 enforcement architect consultants, Phillips Swager Associates (P.S.A4). Corgan and P.8.A. have the expertise to finish -Phase` I with professionalism and quality. f 66~ ' 9 ~ r; i r "i vxf ,~~s4..f~ a V%J K41 p i I WORK PLAN I. Orientation, Scheduling, Program Analysis/Verification The Architect will: A. Meet with city Staff Representatives to develop schedule. B. Set pertinent dates for Staff reviews of design. i r Co Discuss Conceptual Design ideas and functional needs with City designated representatives. D. Verify existing program, space and finishes. E. Inspect and re-verify existing HVAC and electrical conditions. E. Verify owner furnished equipment. 11 Schematic Design ; The Architect wills A. Review overall site plans, exteriors, code compliance, etc. of Old City Hell and Moore Building. Develop initial site plans (including parking). 3 B. Develop schematic floor plans and concepts. C. Review initial floor plans, interior elevations and design concept sketches. I D. Develop interior finish selection - concepts# ,f 9. Gather cost information and project coets of construction and finishes. Deliverables: 1. Schematic site plana. 2. Schematic space plans, 3. Schematic Architectural deeign of adaptive reuse of Moore Building. 1 } i 3 .i. N;b:fAt.+ . i Master Plan December 10, 1991 Page 1. 2 1 i III. Design Development I The Architect Willi J 1 A. Refine site plane (including parking), floor plans, interior and exterior building elevations with City staff. R. Develop and review preliminary engineering drawings (MEP and Structural as required). i' C. Develop, prepare, and review developed cost estimate with City staff. Deliverablest 1. Developed site plans. i 2. Developed final space plans for each department. f 3. Developed final Architectural design for interior/exterior of buildings. Secure City of Denton approval of developed design with staff and City Council. IV. Construction Documentation TheArchitect Willi A. Review final developed design with City staff. B. Produce Construction Documents (including specifications) C. Finalize all materials selections. D. Meet with relevant City Officials on final review 4 of code compliance. 9. Finalize cost estimate. F. Present and review with City staff. 3 fit.-1- 5J11 5RF"11.0 I j Mastar Plan December 10, 1991 Page - 3 Deliverables 1. Construction documents. 2. Final cost estimates. 3. Did proposal forms, sto. Secure City of Denton approval of construction 1 documentation. V. Bidding/Bid Opening The Architect Willi 1 A. Deliver completed Construction Documents and specifications, including invitation to bid, bid bond, performance bond, payment bond, eto. B. CArgan Associates Project Architect to answer 1 contractor questions during bidding period. I C. Be present and assist with bid opening. ! D. Assist in review of bids received) maze J recommendations to City. I Secure City of Denton approval of bids and successful contractor. Take bids to City Council. VT. Construction The Architect wills A. Be the Construction Administrator with the city to hold pre-construction meeting. B. Review Contractor Shop Drawings. ` C. Make field visits to construction area to review Contractor's work progress and make field reports. D. Review all applications for payment, prapare final punch list and issue Notice of Substantial Completion. E. Recommend final payment upon completion of final punch list. 1 , I~ axe :(/,19NeNj i 4 pxASB I IXVL1p[EN'1'ATIONe h.N.O.C. 1992 1993 J F M A M J J A S 0 N D 3 F M A M J J A S 0 N D { Amend Architect's contract Program "alysis/ M Final Plan t rss~ Schematic Design - j Design Development construction Documentation nidding construction ll f ' i f am$$ Those dotes are tentative until the sxobitoat is hired* 1 mo following departments will be affected$ ! Xuniaipal court I • polio* 0 Personnel • Information services 1 I ern. iLF:Jit C PHASE I IXPLFIIMWATION* EXISTING CITY HALL/OLD CITY HALL r 1993 199+ 1 J F M A M J J A S 0 N D J F M A M J J A S 0 N D I i i Schematic Design 100110 Design Development NOUN Construction Documentation smsV 'I Bidding 109010 ENRON Move Police/ City Hall mum Ommomms! Construction Move the Rest of the city Hall to the Old City Hall NQT39t These dates are tentative until the architect is hired. *The following departments will be affectsds e Xubieipal court • Community Development a Building inspections • Police • Kain street • code Enforcement e Personnel . Engineering a utility Department e Information servioss a Planning s Fire Administration J • Fire Training i i l!ynr eYru I 1 t City of Denton f Financial Analysis of Space Master Plan f nr Phase I _1~~ $ 200 l 000.00 i (50,441.00) Bonds already sold 2,4001000400 Bonds funds already spent 91000.00 } Bond funds authorized but not sold 50000.00 f Rent, collection for Block Grant 2 6 i Rent collection for Main Street ngineering Rent collection for utility Development E $ 20556,159.00 Bub Total 2;2640159-00 Moore Building 1570000.00* Old City H 15,000.00 00.OQ Municiphl Building/ Building/Sezvice Center Information Services Move $ 2566,159.00 Sub Total s Balance °i r *if major rehabilitation of structure occurs-then-the cost will be $429,000.000 l Source - City of Denton Finance Department , -AJJOOODF I 1 E t1Ra t, F Nlr: i ~ IIf 13191 1 CITY OF DENTON FACILITY MASTEH PLAN L PRELtMINAHY MA°,TER PIANPHOSINQ Municipal Bldg. Exlsling CUy Flail Civic Center .i Old Hell eyUllil BU114 Ing CITY FACILITY IIMwe building Cltli 4y Exist, SOrti Ctr, ICwanl Poky Stllbnl DEPARTMENT DEPARTMENT S.F, DEPARTMENT S F. DEPARTMENT S, F. DEPARTMENT S.F. DEPARTMENT d F. 35,009 Colt nAlfin00mu 5F 64,6(1 5, 111 I3Jd1n9 Ole a S l EahLSvWW,you S . F. 115,000 Ealtt. puM6rp ryal18 F. 29.445 4 k'dN Au0. p Vu6'4 6 F 21.500 Er lb Bolidm9 Uu016 d F. 61912 E, III Ovddnq LA still 5 F. 31.600 SGi4Tf-(' n07Tili`--5416 ry ma j1Ap7.JSio; 1695 P~+STA.Ib<, 1G7nT'~__3,3:d NNmltrpal Cowt/1'0610 6,311 tmrlliin~F]7Dw/f6F;min CeAlul51o161 30.016 ltpN Al al n 2.114 P,,k l ttiv111M Adw1n. 910 Pollt4 Cpuabna 4J49 31,1161 MWU SYMI 061 pulthatinq 1,255 6cw^gmb DW4-011t 1,401 7N[,1aUOn Wdlwn AdAk 2,156 Pa4ennN 6,743 En91naa1Ml Admin. 1,04/ Pals Million 4.230 'Nod 15"Mhq I,7t1 OWdinq Cap4lateftt AJ,N "A olotmallon Sa, Admin. 4,1J2 EnTill p 3,111 PI AR Eh<ub uuPt Wily MmlNflrallan 1,920 1 1,4 PmdutnanA 5ubf 1611en1 10,660 ilyAthq 3,577 504,0alnln4^9 p N64D4wbpmartP4[ lbna 1$2 3 pr 611 Coda Enraralnanl 1,0 1fro W1141 auPl , 11-1.1v dawroPm4n1 26 260 L pl Plml 12,226 Rfk Manapemeel 721 I bd Oapl. Adn11I du Hill 3,191 UtNty 011p110dn9 161 1'WiCid Admin. "so 111 Comm. S[Mta//Re104 WOO Ibuvey 302 Iha OapE Tulning 6,0130 Oaog4, Mich SI,OP0 6 b 1,515 Q,uomu SeMU 5.172 Clinlainq rnq 1,170 E R1nnMrdrp av85661/ 6. F. 87,611 f+makdnpawM4M65F, 2711 Mmahln6 awlhhla R.F IT INmaN a_da4iG F. Ceu 111.679 WnklpN rl 6,115 Canmunq cowlopmoM 1043 B.F~r pi,00q 60611 Ceoll./PIkM1 3,914 Gly Cwmill0fr!&o ! 1 + Gnba1 SIMII /3,61T LpNAdmdnlHnOOn 2,359 , P09:1 Cpa allonl A Jam 30,191 Win 5aaal 504 - ~`-'+~#r Y15S Ant6Aflnq 7.651 Econdotl[cowbPmtnl 1,101 hrM It Rao. Admle. 1,111 Coda EnWumanl 1640 , 9 Puk6U'ddon 6.101 Wad is Do l 1,711 Pa1N4 UMIFon Admin, 610 fr,*44rhq Minn. t.212 It fill n66wIs eonY t f;.; IAMy MMl'Ino lpn J2D RKra6don M.mdon Admit 2,921 EnpkMak9 4,040 //Wk2I1 1130 Rik w"040101 364 tt Bo11d1A1 cip6rallenl Adml 164 Pf4nnkrp l OawbpmMl 7r07 rf1,4iMaM r III; ' ,oo~ 11nan Ll wmin, 1,303 i Too 111 8'"np hlplolona 1,150 IMaky~Ul/p6lailbl~l 1 Watery 322 . Cuaf[m at S6l.14a 6,201 pWity dw1o"Al. 269 Udl, JH; IlOl tl t 1 ,1cta;nl«r2 /,SIS CbsR"4nq 1.747 No 136pLMmb141111fon tits? 0 1}IV Ilr/Rhfu Bi71 , Palonml 9.616 fk4 cost, uONnq 11650 Q/ 691 Mleb Shop;? 0 +Pa 11 ' 1, ;cn Nblm4lbn Sal. Admin. 6.04 ,~3 h l7 x li A"A 1 , i1 '1 I plmWry"161,0/ J, F. 57^4 p4mlfd7g lv6tlahla SY. NI I MmWninp 6vNl4bl4 g.F. ~1'0l2 fYln6hinp avaAAWI p F 6,617 - 1 3ilat~i Nl v.,. i°', -two W ' dg{ Sa/4h Ca,fl./P1tc11 5,464 Cilli Ceulc10Mpt./546. ID029 - QQQ1v~ MuNetpll CO-1 10.171 COMMUNle Nv$wpmant I,2U x CI a flia~ i,~ YuIOO Conllel 1,901 UpJAdnlinlfnnon JA39 link a CplAlloAt6 Jas 12,113 IAab051,01 Mll dli s,P. 1 l Conti to Slw4/ 11,395 EtaraNO cov4bPminl 1,196 Fit" 91el, Ali 0,151 Ergk1661160 Admin, 2.359 F?p„ ~ d101,1t ;~i~/14Q,w ~d i`. ¢1 d61 Ih11<h amtnp 2,695 LAby"ItIldillwon 3,111 PaA1 W046 Admin. TOO F11014win9 I,569 ~S'^.^f ~~9t"~'mt+'R !"F FII4 Uasl. t;tlning 6,303 Ward rrut4lNnq 1,111 - Fi lbn Dit,"Mm6., t,/Y Milling 6lNwol!m4n1 3.717 7^r' S Pc<eundnp 4,746 l BvlGatp C"IldOnl Mml 994 e#WAt, 11A6P1[W11 1,030 p~k1/►f ~a'61PI i Kill" took 14n101m/m 164 i P4rIwm11 10,015 Celli EMaamad 1,510 p7d69tQol26 Sr1b1111yy4 nnandal Admin. 1,503 1k 617 Oll dwaopmnnl 210 MW It, bolpll ' r '/7659 blowy 392 C9110Ma 66Ml6.e:e 1116 coPf. Admin11t1611en 1407 ftlik f116't na1litrii q 1667 UIIUIY INIp4t<Mn0 2,310 inlam4dan Sal.Mniv 6.2111 U19. M.,Sdmh, me M Ca nm, Wl Icat/Ib lug 1.900 14maln0npaallahll Sf '0 Mm6W,p ArWIM 6f _'~96? i _ R411n1ralaram60h 6f. 41,916 ANeahh91,61041,16 5, F. 3.166 Ri F. Q ZOI]$N I2 Oplneon 10,290 CMnni Dovolopmanl I'M$ C/nlut 6fana ICBM Span Cana lPalch 66)9 GIY CcurtX/MgrJ56a 11,051 PON" Cpaallono L JON 46,110 Main $11441 104 Al litho WW 26,037 nlMllitunifll 4L396 [conlm m1711twI0Pm/nl - 1,11 sake 6 lAO./drv2rl. 3,162 Cedd EMOh6nNnl 1,660 A6dwtion 4 to 101Wnf .25,151 rurthhinp 1.060 l(itnmlp INv4It n, J.611 0 } FAAI LWW Mmh. 12,170 E,1p1nNIMp Mmin. 2.395 ,0 04130, 4anPl' Fd6 copL Tr6nhp 4,100 Weld Aeeos unq 1,115 Ma 611bn OWIW Ai 1.926 EAgln 114 302 11111. Rani Fuewdlnq 4120 ` 11 g/" CP40AWs Mn9 p9{ MInn61y 6 ptiol and 4,312 UtNily IXapn litwit a•A~ R[X Mlnnpfm/nl 'd1 I . nh. NIN monhowd. 1,341 _ PawnnN 10,045 51ANll tq hlpeows 1,2ts UII. Fin Mi p6 76) 1A19lyclovo n661 260 MConlin. SaMC1f#NFJ0 SAW irulury 341 I .1 Cu4bnNl Some6 6,911 Flu Sit 'h40aWn 1,669 C6Wnlnp 1,344 ! hfamsvon Sit. Mott. 1 nlq 6vnib,,bin RF, 0 INlnafalnD ntndnbN Cl'. 2)YU IMMIIn!n9 nrltleM65P 11,161 IbnlAlnkl3 mvaPAd4SF. 1.3M Ibmnlnln0 nwtlablA SF Ili Ntll Ibuul0 I n 1• li.F1F4di37~dY I i _r i FM;.,,., i rs'.. parr,'}!„~ F X I December 17, 1991 CITY COUNCIL WORK SESSION TO: MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Lloyd V. Harreli, City Manager TRACT FOR WATER SUBJECT: UPPER TRINITY AND TRANSPORTATON SFsRVFCES. RECOMMENDATION: N/A. SUMMARY/BACKGROUND: Attached Is a letter from Jim Karlovich, President, Upper Trinity Regional Water District (UTRWD). UTRWD has appointed a three member negotiating has aske that task force to work with Denton on a contract. the City of Denton likewise appoint a negotiating Mr. force l to w rk on this contract. 1 Mr. Karlovich liar, also provided an eleven item list of basis for agreement. ij AGENCIES AFFECTED. Denton Municipal Utilities and Upper Trinity Regional Water City of Dot ton, District. Respectfully cabmitted, V .H y Manager i Prepared by, FE- parent of Utilities 1'. !'.'.'d lilac. b_+ i, t 19 t! ri , ;~GVOMq~' , UPPER fa, ~...X p THINIT"Y uo Regional Water District, j ~ f December b, 1991 I , I Honorable Bob Castleberry, Mayor City of Denton 627 Grove Denton, Texas '16201 RE: Denton Contract with UTRWD Dear Mayor Castleberry: s You are aware of the program of the District to provide vital water and wastewater services on a wholesale basis to the cities and utilities in Denton County in cooperation with the City of Penton. With your strong personal interest in economic development, you know that a healthy business climate requires a dependable supply of potable water and an effective wastewater treatment program. We earnestly believe that the City of Denton will achieve maximum } economic benefit only if the region arroun water Denton and hassa good economy based on an adequate supply services, over the past five years, Denton has spearheaded der the direction create a regional water and wastewater strategy of the f of a utility district controlled by its members. Each step ide i way, Denton has championed concepts that strct. ton wiand ll to r the Dimaximum service at the lowest cost both i.o I Denton has encouraged and recommended joint efforts to gain eoonomy of scale and more beneficial results in raw water projects, in wastewater projects, and in treated water projects. on that basis, pthe District have been negotiated articipation in a raW_.Water aro~ioot andain f implemented between and imp a wastewatraoieat, ' In all of these contract matters and ir.. providing leaRobert i to the District your. representative to the Board, r S. Nelson, has distinguished himself. He has preseLted a very professional image for the City. _i { P.O. Drawer 306 • Lewlsvllle, Texas 75067 4 214-219-1228 11 ' ePflggyhyi r1l~rj d { Hoi.~orable Bob Oastleberry, MaYor City of Dento"i December 4, i991 Page 2 n successful on the treated water side, we have not bee 1 Nonetheless, 1989 in completing a contract with Denton. Based on recommendations the Dentcn staff, we o `nducted aoints Pbol study in je~t for a water made by ro cot also to document the cost benefits Roberts?' Lake, The p j ' treatment plant near Ray aY ed, p ~esenttexceas contemplated that the District couldoutrc asentcmys asis of treated water on an interim b plant is constructed, With nine ' plant capacity until the Ray Roberts' encouragement from mthDenton, resultsP ofnthatdstudy, contracts HowE,ver, the with tenth agencies based - has been elusive. contract with Denton - December, 1989 and July, 1991, a joint-action contract was Between negotiated between Denton and the District that was mutually ' d is satisfactory to staff rer'reseased with it~~~However, our Boa that oen to and was generally p1 o make has open to any suggestions for change in the. contract to ma a strategy acceptable. we dontract submittednbyithe staff last ,estiwYS for changes or concerns about the proposed c August; yet, we have received no sugJ improvements, You are aware that the proposed contract wali drafted by the city staff, not the District uasticn of We earnestly request your attention to th tY to al q,a a model create service for the region and to the oPP e relationship between the District and, its largest member, , D Dent nt an, (comped of i request } The District has appointed a 1.hree-member committee j Board officers) to negotiate a contract with Denton. ! that you appoint a three-member omittee for cot with u on by negotiate a mutually satisfactory agreement the respective governing bodies. As a preamble to negotiations, I suggest that the two committees adopt guidelines for the negotiations, We have drafted the enclosed suggestions, We welcome your ideas and encouragement. supply commitments to ~ Time is of the essence. We hav, urqent water meet. Our Board hopes to make a decision on this matter within three months. 6 t r an,z„v: i Honorable Bob Castleberry, Mayor City of Denton { December 41 1991 Page 3 t 1 I will call you in a few days for an appointment to discuss these f vital issues. I look forward to the meeting and to the results. The prospect of a first class regional water system for the Denton County area is exciting. ` Sincerely, UPPER TRINITY REGIONAL WF,TER DISTRICT BOARD OF DIRECTORS Jim Karlovioh President JK:jlf Enclosure: Draft duiiolines cns a to ~~tv Coutt~~ Me er Mr. Jim Alexander Mr. Mark R. Chew Mrs. Jane Hopkins Dr. Herald T. Perry Mrs, Margaret smith 14r, John Trent City of Dentq Lloyd Harrell, City Manager R. E. Nelson, Exec. Dir. of utilities tWh Cc~trac.ittee Mr. Jim Karlovich, President Mr, A. L. Utesoh, Treasurer Mr, Tom Harpool, Secretary j. f, r.lyrSlleiKaff~utc~,01 3 ,y • rxz,: a u F UPPER TRINITY Regional Water Distl'i,ct D R A F T December 4, 1991 BASIS FOR AN AGREEMENT BETWEEN DENTON AND UPPER TRINITY REGIONAL WATER DISTRICT IMPLEMENT WATER SUPPLY INITIATIVES Joint efforts need to provide mutual benefit to both parties, ~ Any agreement must be based on mutual respect and trust, Both parties can gain economy of scale and reduced cost through E cooperative ventures with each other, 2, At this time, the District may have the greatest need; but, next time, it may be Denton. } Recognize that Denton, as the largest City in Denton County, is one of the founding members of the District and is a beneficiary of the District's program. ton's interest should be served by helping the District to 4.. Den meet its regional water supply responsibilities on a timely l basis. y, Denton is not expected to subsidize the' District's program, , F and is entitled to full recovery of its cost in connection with any service provided or any joint effort with the District, 6, Denton's participation in the strategic venture to obtain new saw water supplies from Sulphur River Basin is vital to both Denton and the District. ~~~r~stleoc~Kt~+r~aurot -10 ~ tl E BASIS FOR AN AGREEMENT BETWEEN DENTON AND UTRWD December 4, 1991 II Page 2 7, Denton and the Distract have already entered into an agreement for wastewater treatment service which contemplates that the { District will participate with Denton in the next expansion of its wastewater Treatment 'Plant, The first City being served by the District, under this Contract is Argyle. s 8. The parties desire to implement strategies that promote harmony in their relationship with each other and self sufficiency in their respective utility systems. 9. Strategies that encourage the District to assume the full costs and risks of ownership will Promote mutual re i@gt,and econom than will strategies er e u e sc m as r a i iPline in c i d that keep Denton in the role of owner and the District in the i role of renter. 10. Interim use of temporarily surplus capacity by either party of the other party's faoilities does not require any investment to provide temporary service. That capacity is reserved for its original intended use by the owner, 1 f 11. Denton desires to minimize occassions when it will be called on to render water Or wastewater service to individual cities in the region preferring to enable the Distract to serve such individual cities. c~lt~sile^coKitfl~oosr•o= T- 1 yN. RPhl lfa^- i 1 EL1,11 to i r rI•'oo ORDINANCE N0. AN ORDINANCE ACCEPTING A COMPETITIVE SEALED PROPOSAL AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE. i WHEREAS, the city has solicited, received and tabulated com- petitive sealed proposals for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of state law and City ordinances) and I WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described proposals are the best responsible proposals for the materials, equipment, supplies or services as shown in the "Proposals" submitted therefor; and WHEREAS, the City Council has provided in the City Budget for ma- the appropriation of funds ies or used for servicestappproveda and of terials, equipment, supplies herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: N SECTIOII That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the "proposals" on file in the office of the City's Purchasing Agent filed according to the number assigned thereto, are hereby accepted p ! and approved as being the lowest responsible bids for such items: ITEM AMOUNT NUMBER NO. VENDOR BID 11295 ALI, WESCO CORP. $12r537.00 BID /1301 ALL SMfTN TANK COMPANY $140685.16 I BID 111306 1 NORTH TEXAS NURSERY #11,340r00 BID 11306 2 LAKE COUNTRY GROWERS 1,950.00 Ij E v SECTIO11,11. That by the acceptance and approval of the above numbered items of the submitted proposals, the City accepts the offer of the persons submitting the proposals for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Invitations, Proposals, and related documents. i F f I I i SECTION IIL. That should the City and persons submitting ap- proved and accepted items and of the submitted proposals wish to enter into a formal written agreement as a result of the accep- tance, approval, and awarding of the proposal, the City Manager or C his designated representative is hereby authorized to execute the written contract which shall be attached heretot provided that the M written contract is in accordance with the terms, conditions, specifications, standards, quantities and specified sums contained in the Proposal. and related documents herein approved and accepted. SECTION IV. That by the acceptance and approval of the above numbered items of the submitted proposals, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved proposal or pursuant to a written contract made pursuant thereto as authorized herein. SECTION V. That this ordinance shall become effective imme- diately upon its passage and approval. I PASSED AND APPROVED this day of 199].. BOB CASTLEBERRY, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY BY: M. { DATE: December 17, 1991 CITY COUNCIL REPORT 1. TO: Mayor and Members of the City Council FROM, Lloyd V. Harrell, City Manager SUBJECT: BID #1295 - 1500 KVA PADMOUNT TRANSFORMER RE=OMENDATION: We recommend this bid be awarded to the lowest bidder Wesco Corp. in the amount of $12,537.00 FOr Denton with delivery in 10-11 weeks. E SUMMARY: This bid 13 for the purchase of one (1) 1500 KVA Padmount Transformer. The unit was to be installed at the Jostens Plant but a larger one was needed so this unit will be installed at Denton Senior High School, where it will provide the E needed capacity to meet the additional load requirements for the new building renovations i i f BACKGROUND: Tabulation i.Yieet, Total life cost evaluation. PROGRA14S DEPARTMENT OR GROUPS AFFECTED: Electric Distribution Division and Denton ISD. FISCAL Imo, 1991-92 budget funds for capital improvements to the distribution system x.count #612-080-RB90-9222. Respec fully submitted: i v E Llo d V. Harrell City Manager Approved: ..7- Name: Tom D. Shaw, C.P.M. Title: Purchasing Agent TS/dd 203.DOC f Rm n 1295 I I I I ! € I I I I I ! f I f I I I I I E Rm NAW 1500 KVA FM TRAWTOM I VAN TRAN i THE I ToiLm I siuARr co. I Pa.,",Tw, I i I I 1 1MY CO. I f I j I I I I I I I OPEN DATE; OCMR 290 1991 E I I 1 I 1 I I I I I I I A l QTY TTEM DETRIMON I I I I I E I I i i I I 1! 1 1500 KVA ?.77/480 1 $14,781,00 1 $13,490.00 1 $14,455.00 1 $13,933.00 1 $13,233.00 f $13,048,52 1 I 3 0 PAIN<IONIM T>aA TOR ER I i I I I I I 1 I i I I 2 I MFC1 I VAN IRAN 1 09 I HOWAM M71 I PAUWFIS I SMM I I I I I I 3 I DO IVM I 9-10 Wo € 16-18 WKS 12-14 WKS I 10-13 WKS I 16-18 WKS I 6-3 WKS 1 i I I I I I I I I I I I I I 1 I I I I I I I ~ I I I I I i I RID # 1295 I I I I I ! ! I I i I I I 1 I I I 41 RID NAME 1500 KVA PM TRANS f KEN FFEEMAN 1 PFUMER I GRAMR f WF= I OL MINS I 1 f SAIM I I a2mc f I I I f I I E 1 I I i OPEN DATE OCrm 29, 1991 1 1 € I I I I f I I E 1 I I ~ A I rml ~51 I I I I 1 I I I I I 1 I I I I ! 1 I 1 1500 KVA 277/480 I $15,120.00 I $14,".00 1 $15,450.00 1 $12,537.00 1 $15,073.00 1 I I 3 0 PAM"M 7RAWTORER I 1 I I I l I I ! I ; 2 I MN~ 1 FAYFTMlY, I COCM I WJARR D 1 AM 1 VAN TRAM I 1 I I I I 3 I DELIVERY I 70-84 DAYS I 15-17 WKS I 22 WS I 10-11 WKS ! 9-10 ws I I I 1 f I I I € , I I I ! F,IM 10 DAYS I 4 nom.+~1V... is Yn ne-vuwti. ..n...... V S fhtrlt"'•+ ~]I r ♦'.SJ. r'f1J9 i (f~f LOSS/COST EVALUATION OF A 1600KVA PADMOUNT, 277/480 TRANSFORMER 4-11-91 MADE NL LL BID ICAI CULATEP BIDDER._ BY dSSE3 LOSSE* ~GgST I COST ~ ~ ~flE NB _ WESCO AB$ - 1842 8684 6,85 $12 637 DO $79,838.73 SESCO_ _ _8ESC0_ 1990 9500 5.76 $13,048.62 _ _$84.46Z64 11 1 II P_OLELINE PAUW_ELS 1669 _ 10763 5.75 __Al 3,233 00_ _$87,395 06_ TF.MPL° flE 1908 9976 6J S13 990,00 X86 408 A6_ - - - PRIESTER COOPER _ 1745 __9742 526 $14162900 $88L96714 1 TEC_HLINE HOWARD 1900 9964 ~b 75 $14,465,00 $90,188 96 VAN TRANA VAN IRAN - 2110 9330 6.75 J _ S14781 G4*80,39g.88 $©11 86 94_ CUMWINS_-_ VAN TRAN _ 2110 9330 _ 5.76 $16,073,00 , _flfiAYt3ARSQUARE D 1765 _ 9778 5.76_ , 16450.00_ $92.246.76 KEN FR FAYETVILLE _ 168_7 _ 12727 5.75 $15 120 00, $140 012 77 STUART MC~M - 2602 172785,75 $13,933,00_ $116.239.97 s i 2 t ( DATE: December 17, 1991 CITY COUNCIL REPORT TO: Mayor and Members of the City Council 4 FROM: Lloyd V. Harrell, City Manager SUBJECT: BID #1301 - CHEMICAL STORAGE TANKS RECOMMENDATION: Council approve award of Bid #1301 to the low 1 bidder meeting specifications, Smith Tank Company, in the ar,e)unt of $14,685.16. j ! SUMMARY: This bid is for the purchase of two (2) chemical storage 1 M tanks for the Electric Production Division. One tank is 8' diameter x 14' length for acid storage and the other is 8' diameter x 16' length for caustic storage prices are as follows: j Acid Storage Tank $7,821.84 r Caustic Storage Tank $6,863.32 f BACKGROUND: Tabulation shaet, Memorandum from Jim Thune, kV Electric Production Manager. ~ PROGRAMSt DEPARTMENT OR GROUPS AFFECTEDr Electric Production. FISCAL IMPACTr 91'••92' budget funds for capital items in Electric } Product.Lon account #610-080-•0251-9211. Respe fully submitted D 7 d V. Harrell City Manager Prepared by: i Namer Melanie Harden Title: Buyer Approved: Name: Tom D. Shaw, C,P.M. Title: Purchasing Agent TS/jh 211.DOC A MeW T BID A 1.301 I I I I I I ~ I I I I ~ I I I I I I STD NAME CIOCCAL STORAGE TANK 1 ADVAIM I CO1I,S MATM 1 S<J1TIH6 qr I STtI'Ill TANK I DAL-WMH I I I PRE(,MCW E FABRICATORS 1 DWSMTAI, ! CO. f TANK CO. ! I FABRICATORS I INC. I COt15PB MTIS I 1 E MM DATE NMM*,R 19, 19'71 I Dr. I I I11C. I I 1 f I I I 1 MY I rt~la r.cRn~rrON I I I I I I ' I I I E ! A. 1 I ACID 91DRAGE TANK f -12211,508.00 1 $14,025.00 1 $14,OB0.00 1 $7,821.84 1 $13,575.00 1 I I I I I I B. 1 I CAUSTIC STORAGE; TANK I $19,220.00 I $11,710.00 I $10,967.00 I f6,C63,32 1 $13,525.00 I ! I I I I DE(1mor f 112 DAYS I 4 WKS I 42 DAYS I 60 DAYS 1 42 DAYS I I I i ! I I I 1816,00 MATT, I I l I I f I TAX ! I I I ! I I I 1 [ I i I I i j III, 1, N4 at't 1~ r TO: Tom Shaw, Purchasing Agent FROM: Jim Thune, Electric Production Manager i j DATE: November 25, 1991 RE: BID 01301 CHEMICAL. STORAGE TANKS ' Regarding the above referenced bid, Smith Tank Company quoted low bbd at I have reviewed the proposal and recommend the purchase for Council authorization, The bid spreadsheet and a revised requisition are attached: f Please contact me, if I can be of further assistance. t. ,I Thank you, M" flu1E:1 ~ , Electric Production Manager JT/ks Attachments: Bid Spreadsheet Recuisition 0115478 cc: Doh Nelson w/cony of attachments Ernie Tullos w/ropy of attachments Gay Racina; notification of pending Council :Agenda item. ; Requisition File j r , s. , 1 Sid 01301 Spreadsheet Specification 92-0251-02 Chemical Storage Tanks ' November 20, 1991 TAX TOTAL FIRM ITEM III.A. ITEM III,B, _ ` L - 14, 686 J 6 5mi►.h Tank $ 7,821.84 .32 0 $ 25735.0Oµ Oonsolidated Fabricators 14,026.00 .00 southwest Industrial 14,080.00 ,00 $1816.00 26,663;00 Oal-Worth Tank 13,576,00 .00 27,100«00~ 40,728.00 Advanced Precision fab. 21,608.00 ,00 0~ t i , , j I ~ E Ij- T. T - p { r DATE: December 17, 1991 CITY COUNCIL REPORT P ~ I0 T0: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager k SI19JECT: BID $1306 - TREES CONTAINER GROWN s 1 j RECOMMENDATION: We recommend this bid be awarded to the lower bidder meeting specification as follows: Group I. 126 30 gallon container grown trees to North Texas f Nursery at $90,00 each total $11,340.00. r ; Lake Country r Group II• G200 5 rowersa at $9C75 t each r total grown $1trees to z950,00, Total bid award is $13,290.00 SUMMARY: `his bid is for the purchase of two groups of trees. Group I is for 2" caliper trees, grown in 30 egallon containers and intended tQr use in landscaping areas of City property or right of way. Some will replace trees removed for widening of streets and others are for use in City Parks. Group II is for 200 1/2" to 3/411 caliper trees in 5 gallon These trees are I{ containers for the annual Releaf Denton program. to be sold to the Citizens of Denton at our cost in an effort to ` see that more trees are planted in the city. The tree selected for this years program is Bur Oak, Thiv program is administered by the Park and Recreation Department of the City of Denton, BACK_ U d= Tabulation sheet. PROGRAMS DEPARTMENT OR GROUPS AFFECTED: Releaf Denton Program, Parks and Recreation and Citizens of Denton, a FISCAL IMPACTS The trees in Group IfAll bStreetfunded Bo d Fuointlds by Small Business Administration (SBA) Orant, City of Denton matching funds. The cash dollars will be from the SBA Grant ($9,000), and Street Bond Funds for Bonnie Brae and Burning Tree Bridge Project (;2,340.00), The City of Denton matching funds will be in the form of the planting and maintenance of t:he trees purchased with the SBA Funds. Group Il trees will be funded from budget funds for ground Denton" Programated by resale to the citizens improvements through the reimbursed "Releaf from fuds ~ E q i City of Denton December 17, 1991 Page 2 of 2 4 j i Respe tfully submitted: L1 d V. Harrell I City Manager E Approved by: 1 Names Tom D. Shaw, C.P.M. I Title: Purchasing Agent Ts/ j ai 212, a0C I ' i _ j . 1 -BM a 13D6 I f I I I E I I I I E I I I 1 I I I f I I I BID NAME TFE.'9-MANEA OA(%lNf h.Q,E SPAN I NORI}{ TDM 'h'1E WR I Sll UMT I WKW I VEMM I LNG =IM 1 MOMS I 1 I LA V & IRM%RY & I Ntlr'mff I nm. E NI fum f FARM Of,'C*M I IA0. AM I I FA IMAPE I LAMkT.AP£ I I I 1 aa1 DATF, =MM 3, 19911 I I I I ! I ! I I I 1 I f 1 I f I mm Dg rfunaN I - I f f I i { I E ALT I ! I E I { 1. { TOTAL IW1 i I 1 I E I I 1 126 CCNIAFNPA MON I I I ! f f 1 I I 1 I I I E I I I 14 FEW I $90.00 1 $90,00 1 $150.00 1 N/8 $130.00 N/13 I I $140.00 I 36 CK" YISTAM0 I $60.00 1 $90.00 f $15.'..00 I N/B 00,00 $145.00 1 I $95.00 1 17 MaCAN mm 1 $60100 1 0.00 1 $15000 1 NIB 1 $130.00 1 N/B 1 $100.00 1 1 15 F118 OAK I $15.00 1 490.00 1 $150.00 1 $95.00 1 $130.00 1 $145.00 1 I $95.00 I 1 26 MM !W OAK I 460.00 1 $90.00 1 $150,00 1 $951.00 1 $130.00 1 NIB 1 I $90.00 1 1 18 a" CYPFM I 460.oo 1 $90.00 1 $150.)0 1 $35.00 E $130.00 { $145.00 1 I 585.00 I i IWAL Ilm 1 I *8^00 E $11,340.00 1 $18,900.00 1 1 $16,380.00 1 I I $12,015.00 I I 1 I I I I I I - I 2, I TOTAL M14 2 I l I t I I I I I I 200 MUM Gm I $20.00 1 '15.00 1 $19.00 1 M/8 1 $10.50 1 N/B I 43.75 1 $14.50 1 I TOTAL MM 2 1 $4,000.00 1 $3,009,00 1 $3,800.00 1 1 $2,100.00 1 1 $1,950.00 1 42190o.00 1 ; i I 1 , h 1 - ORDINANCE NO. AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND PROVIDING FOR THE AWARD OF CONTRACTS FOR PUBLIC WORKS OR IMPROVEMENTS; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING FOR AN EFFECTIVE DATE. i WHEREAS, the City has solicited, received and tabulated com•- petitive bids for the construction of public works or improvements I in accordance with the rrocedures of state law and City ordinances; ~f and i WHEREAS, the City Manager or a designated employ,ae has receiv- ed and recommended that the herein describod bids are the lowest responsible bids for the construction of thn public works or im- provements described in the bid invitation, bid proposals and plans and specifications therein; NOW, THrREF02E, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That the following competitive bids for the con- struction of public works or improvements, as described in the "Bid - Invitations", "Bid Proposals" or plans and specifications on file in the office of the City's Purchasing Agent filed according to the bid number assigned hereto, are hereby accepted and approved as be- { ing the lowest responsible bids: PTD NUMBER CONTRACTOR AMOUNT_ 1303 SANITAIRE $132,940.00 PURCHASE ORDER 21290A EIS SUPPORT SERVICE (BOBBY V. CRAY) $ 13,000.00 21292 D B HICROWARE 12,000.00 SECTION II. That the acceptance and approval of the above competitive bids shall not constitute a contract between the City and the person submitting the bid for construction of such public works or improvements herein accepted and approved, until such person shall comply with all requirements specified in the Notice to Bidders including the timely execution of a written contract and furnishing of performance and payment bonds, after notification of the award of the bid. SyFCTION III. That the City Manager is hereby authorized to execute all necessary written contracts for the performance of the construction of the public works or improvements in accordance with i the bids accented and approved herein, provided that such contracts are made in aeoordance with the Notice to Bidders and Bid Propos- als, and documents relating thereto specifying the terms, condi- 41 i 1 tions, plans and specifications, standards, quantities and speci- fied sums contained therein. ' SECTION IV, That upon acceptance and approval of the above competitive bids and the execution of contracts for the public works and improvements as authorized herein, the City Council here- by authorizes the nexpenditure such u approved bide and authorized contracts in amount as specified executed pursuant thereto. GFrTTOPI V. That this ordinance shall become effective 'im- mediately upon its passage and app.~•'al, PASSED AND APPROVED this the day of 11991. { BOB CASTLEBERRY, MAYOR `I i ATTEST: JENNIFER WALTERS, CITY SECRETARY HY: - - APPROVED AS TO LEGAL FO11M: DEBRA A. DRAYOVITCH, CITY ATTORNEY BY., i ,j S i i, i i i i DATE: December 17, 1991 CITY COUNCIL REPORT I T04 :Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager 1 SUBJECT: BID 01303 - PECAN CREEK WASTEWATER TREATMENT PLANT PHASE I IMPROVEMENT EQUIPMENT PRESELECTION (ITEM 3 ONLY) RECOMMENDATION: We recommend this bid be awarded to the lowest bidder Water Pollution Control Corporation - Sanitairo in the amount of $132,990.00. `k Alan Plummer and Associates, design architects and engineers, and I the Public Utility Board recommend approval. SUMMARY: This bid is for the purchase of specific long lead time equipment-. required as a portion of the Waste Water Treatment l Plant 13 million gallons per day expansion. Delivery of this equipment is critical to the on time construction completion of the facility and compliance with E.P.A. and T.W.C. regulations. F f Selection of the proposed aeration equipment is critical to the E operation of plant aeration basins as well as achieving nitrification regulations. The City intends to purchase this equipment and assign the order to the W.W.T.P. Expansion contractor when the award is made next Spring. Bids for Item 2, the Sludge Belt Presses are still i.indergoing evaluation and are not for consideration at this time. The bids for Item 1 Centrifugal Blowers have been rejected. Specifications are being refined and the equipment will be rebid. BACKGROUNDt Tabulation for Bid Item #31 Minutes from PUB meeting 0 12-11-~1i. PROGRAMS, DEPARTMENT OR GROUPS AFFECTED: Pecan Creek Waste Water Treatment Plant, Water Waste Water Utility and Citizens of Denton. FISCAL IMPACT: Funds for this equipment will come from Capital Improvement Program Bonds. Fe!`hxu 1 City Council Report December 17, 1991 f Page 2 of 2 1 Respectf ly aubmitteds 1 oy V. Harrell city manager Approved by: 'k)m D. Shaw, C.P.M. ; 1 Name= 'T E Titles Purchasing Agent TS/jh 210.DQC ~f jkk I { i ~r• . Mlli'ieVr. r T BID 0 1303 } I i I BID NAME PECAN CREEK WASTEWATER 1 PARKSON I SANITAIRE I TREATMENT PLANT PHASE I I CORP. I I OPEN DATE NOVEMBER 27, 1991 QTY I ITEM DESCRIPTION ! i } TTF~t 3 I AERATION I $184,900.00 I $132,940.00 I I I • } BOND i YES i YES YES YES 1 I ADDENDUM I I 1 1 1 ~ i !i i i i v December 17, 1991 CITY COUNCIL AGENDA ITP24I I TO: MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Lloyd V. Harrell, City Manager SUBJECT: CONSIDER BID OPYNING #1303 FOR THE PURCHASE OF FINE PORE TYPE AEF.ATION SYSTEM FOR THE WASTEWATER TREATMENT PLANT 13 MOD EXPANSION 4 RECOMMENDATION: The Public Utilities Board, at their meeting of December 11, 1991, recommended to the City Council award of the bid to the Water Pollution Control Corporation - Sanitaire the lowest responsive bidder the amount of $13'12,940, (Re£or to APAI letter of recommendation attached,) (Exhibit I). SUMMARY: r Sealed bids were received and opened Wednesday, November 27, 1991, Water Pollution Control Corp. - Sanitaire of Milwaukee, Wisconsin was the lowest responsive bid amount of $132,940. The recommended bid complies with all of the specified requirements and has a successful history of similar installations in the United States, (Refer to the Aeratiun Equipment Bid Evaluation for further information,) BACKGROUND: The City of Denton Wastewater Treatment Plant (WWTP) has entered into a design er ntract with APAI to expand the plant to 13 MGD capacity and to meet current chlorination/de-chlorination and nitrification regulations of the Envirunmental Protection Agency (EPA) and the Texas Water Commission (TWC). Bids for three r'•)ces of equipment were received. It is necessary to select each piece prior to construction of the WWTP expansion to ensure quality and/or a timely delivery. Bids received were for blowers, aeration I equipment and a sludge belt press. All blower bids were rejected. The blower specifications are being modified and will be rebid. The belt press bid is being further evaluated and is not under consideration at this time. f i a ti i 1(.js]d74 k Selection of the proposed aeration equipment is very sensitive to the operation of the Wastewater treatment plant aeration basins and very important in achieving nitrification regulations. The City proposes to select the equipment at this time to assure quality and assign the purchase order to the Wastewater Treatment Plant Expansion contractor when that contract is awarded next spring. That contractor will be required to receive, store, install and pay for the equipment, AGENCIES AFFECTED: Citizens of Denton, Denton Municipal Utilities , Water Pollution control Corp, - Sanitaire, Wastewater Treatment Plant, Purchasing Department, Legal Department, t FISCAL IMPACT: The original estimated amount for the aeration equipment is $150,000. , Sanitaire bid is $132,940 which is 11.4 percent under the estimate. i actfuily Su fitted: v ioyd V. Harrell, City Manager i Prepared by: Howard Martin, D ector, Env. Operations APPROVED BY. f R.E. Nelson, xocutivo Director Department of Utilities Exhibit I Minutes PUB Meeting of 12/11/91 Exhibit II Ordinance (Purchasing Dept.) Ai\BID1303 Disk A JS i { EXCERPT MINUTES PUBLIC UTILITIES BOARD December Ile 1991 5. CONSIDER BID OPENING #1303 FOR THE PURCHASE OF FINE PORE TYPE AERATION SYSTEM FOR THE WASTEWATER TREATMENT PLANT 13 MGD EXPANSION. After general discussion, Ridens made a motion to approve subject low bid; second by Laney. All ayes, no nays, motion carried. i i { r E l i i r. i ~ X", t I J3 I DATE: December 17, 1991 CITY COUNCIL REPORT TO: Mayor and Members of the city council FROM: Lloyd V. Harrell, City Manager SUBJECT: PO #21292 D B MICROWARE RECOMMENDATION: Council approve purchase order $21292 to j D B Microware in an amount not to exceed $ 12,000.00 for personal services. !i SUMMARY: This purchase order is for consultant services through September 1992 on the Utility Billing system. D B Microware has been used as a consultant on the Utility Billing system for the past several years. D B Microware is to provide information and assistance with regard to the software product known as Customer Information System including 2 days each month on-site assistance, training and problem resolution. Services are to be provided on an as needed basis for an estimated 192 hrs at (a b) (iddin4g r cess $62.50/hr. Personal Services are exempt from 2h~ the ' per Chapter 252, Subchapter B, Section 252.0 ( Texas Local Government Code. BACKGROUNDi Purchase Order # PC 21292, Data Processing Advisory Board Minutes of December 9, 1991,Agreement between City of Denton and D B Microware Inc. { PROGRAMS DEPARTMENT OR GROUPS AFFECTED: Information Services, Utility Billing Division I FISCAL IMPACT: 1992 FY Budgeted Funds Account #100-044.0080-8502 1 I Respec fully submittedt a v to d V. Harrell City Manager Prepared by: Name: Tom D. Shaw Titlet Purchasing Aq nt TS/dd 214.DOC i 1 t (.Y! Y or utrululu, ftXAS t THIS IS A ORDER PURCHASE ORDER NO: PC 21292 • )-X This number must appear on ai all CONFIRMING 1 (IF MARKED) InwAces. delivery slips, cases. q0 NOT DUPLICATE ~ cins., boxes,t:acklrq sly~s andUllls. Date: 12 09 91 Page No. 01 r Req No: Bid No: PURCHASING DIVISION /901,8 TEXASSTRFET/DFNTON, TEXAS 76201 VENDOR 8171383.7100 DIFWMETRO81712670042 fAX8 1 713 62 4 692 VAME/ 0 IS MICROWAREO INCO DEUVERY CONFIRMATION ONLY C11 4DDRESS 2222 110 SPRING CREEK PKMY INFORMATION SERVICES PLANOs TEX 15023 ADDRESS 3245 E0 MCKINNEY 1 DENTON9 TX 76201 i I I DEUVERY QUOTED FOB TERMS VENDOR NO. D8M20000 12 30 91 DESTINATION 1 10000.000: 120000.06 as 12.000, EA VIEN00R CAT. ! N / A MFG NAME CITY 4 93921 j CIS MAINTENANCE l i s, i PAN TOTAL i 1200094001 GRA TOTAL 1204100601` 01 100 044 0000 6502 120000000 VENDOR INSTRUCTIONS, 9. Teens - Net 30 Woless otherwise spedrredd I Serid orlglnal Involco with duplicate copy, 4. Shipping Mstructlom FAA. Destination prepaid Wrkss oiherv Ise Owe rliedl I 2, 8111 to - Accounts Payable 5. No Iederal or slate Was lax shall he Included 215 E. McKinney St, in prices billed. Purchasing Dtvlsbn' Donlan TX 76201 1 V{ ra ,I MINUTES OF H D DATAMETNG E OF S DECEMER ADVISORY 09, 911 MENIDERS PRESENT: DJim on Edwards and CengtianCapan V XMM SR8 ABSENT: Brian Scott 1 ~ j Collins OTHERS BtZSENT: dory ` 1991 f tember 10, ; i j Edwards made a motion the minutes from the gee Don sed meeting be approved. Bob Minnie seconded the motion and it pas unanimouslY. Collins explained how in the Past years we had a software Gary maintenance contract with ControaandCrare rnotareceiving any Utility willing system at a cost of $30F000 ears we have releases or adequate Support, for the last couple of y been using Dose spent abouts$12,000 Gera year with D~3, Microwareg system and h pant cover Our This personal services contract dfor this ~'iscaleyPaY~o don consultant on the Utility Billing System Edwards made a notion the rd City enter into a p viceecontract with D.B.t Microware for stem. ~7im personal ser 1 consultant and support services on our Utility sillinunanimous sy.> Kuykendall seconded the motion and it passed h our our old ituationsoftwaresirosmai tte nance Gary Collins explained h and t same payroll /Personnel system and le of years for the last coup contract costs us $27,000 per oothe we have boon using Bobby Y~iry as a consultant on zy Payroll /personnel system at a cost of $12,000 per year. ecif enhanc Collins stated that /Personnel system andswe areaaski g thatnthi.s r needs needed for the Payroll this fisosi 000 to ynarMP D nuEdwarde art work increased to personal service contract for consulting and aupp CDoncil that the made Cti he ty motion that the board rcontractiwith Bobby dray for enter into a personal services our paYrail/E~Prsonnol support services on consulting and aupp system, Bob Minnie seconded the motion and it passed unanimously, Gary Collins explained that the software maintenance contract with Camputor Associates covered such items as the Sort, Tape Managert Tim Kuykandall stated that fob Costing and Print Routing se,software from IBM and was this software was like the system Collins agreed that this is essential to continue ar.grating. Gary Bob Minnie made a an essential part of the operating system. motion that the board recommend to the City ountil that Cthe omputer continue this software maintenance agreemen with passed Associates. Don Edwards seconded tho motion and it p ; unanimo►isly . Ei 1 Gary Collins reviewed with the board the bidding process the City had gone through last year and how IBM had been awarded a 5 year maintenance contract for all of the IBM PCs. Cary Collins explained the second year of this maintenance contract was due and that we would be adding pCa and/or deleting PCs' as the various departments wished. Don Edwards ask what were the maintenance costs. Gray Collins stated that last year's coat was $21,000 for 85 PCs and the cost varied by PC from a low of $125 per year to a high of $525 per year based upon the age and type of PC. Don Edwards ask if it would not be more economical to replace the older PCs '~han to continue paying maintenance. Gary Collins explained in ! soma cases the difference in maintenance costs would pay for a new PC in a 3 to 4 year time frame but that in the past budget process only one PC was approved in the General fund and that PC was in Customer 8ervi::v where all of the Customer Service funding comes from the Utility fund. Don Edwards made a motion that the board recommend to the City Council that the City renew the second year of the PC maintenanoq contract with IBM adding and/or deleting the appropriate number (if PCs. Cengis Capan seconded the motion and it i passes unanimoumly k There being no other business the meeting was adjourned. j 1 I i 1 j k y ~ i f AGI 1ftaNx s)cnM EN THS CITY or ORMON AND 1 INC. I ~ ~ i i The City of Denton, Vex**, a Municipal Home Rule City situated in I Denton County, Texas, hereinafter called "City," acting herein by hereinafter called "Consultant," hereby mutually agree as followss X. : City hereby retains consultant s • to perform the hereinafter designated services and Consultant agrees to perform the following services: A. Providing information and assistance by telephone or in writing with regard to the software product known as Customer Information System. s, Performing on-site assistance, training and problem resolution for 2 days each month. i' C. rurnishing enhancements to the Customer information System. D, Telephone assistance will be available Mondry through Friday, 8:00 a.m. to 1:00 p.m, central time, excluding holidays. Z. Availability of City gosoarces: City will make available to Consultant the followings 1. Use of a terminal for access program libraries and files to allow problem resolution and implementation of enhanow"nts. ; 11. SCMDULN Or SERVIC301 i A. Services will be provided beginning Aectmber x991 1 through September 1992 on an an-chll as-needed basis. 1 { { { Ei City agrees to pey ~Q~TTpN ~p Hrep GG~ Consultant or trie cervices performed hereunder ar follows: i estimated xourE ~Cla~ ~ns~! l+n~sulhad Rata. 62. 0 192 $12,000 H, Within 10 days Of completion of services and provided for herein and of receipt of "Voice. 1 T►msoarmHlNT Co**'"a~rT TLt Xt is :autualJ.y understood and iV. and consultant that consultant agreed by the between City is an independent Consultant and shall not be deea►ed to be or considered an saployee Of the city it Denton, the pu rPoars of noasAe tars w vacation or sick leave benefits, social security taxes, worker's compensation, or any other city employee benefit. Consultant shall perfarM the servioes hereunder j the direction of and bo the satisfaotibn of the City at th Ma:the under this { en of thts City of Denton or him desl.gne ~ ap>reetaent . payments to Consultant under this, V.t All n~ are to be paid by the City ofrom res funds rappropriated by the City Council for such pure nudget of the City of Denton. Vt. INIURN : Consultant shall provide at its Own Cost and expense worke:crr compensation insu:eancer liability insurance, and all Otha V00e+sne essar necessary businrotect consultant in the operation vix i Consultant Chad and does hereby agree to inde~anify and hold harmless the City ofatnbY ki d any and all damagesr loss or liability o third whatsoever, b1• reason of injury to property or persons arising from any negligent act or omission of consultant, its officers, agents, employees, invitee, and other persons for whom it is legally liable, in the course of the performance of this ag onent, and and ea] ld Consultant rill, at it t an ns expense, and taenton o4 protect t such he City of claims and dowAnds . x 1 r` ell! ZN. s ' consultant each rssivinq the ia the and ge~ City time by giof its vxxl .Bt r,sresnt st any Fight to aan j cal this 7►c~ s Mrittan notice other party fourteen 14) dtNemantr provided the City intention to Canoe this avfoz%od prior to notice Of Pays consultant for serviau p cancellation . E This Agree"nt shall 000"" and @Ad upcri the I~G. '"_"QCQNT13~i , 1991, day C•! coaPiet1oa or the project, 7 i 1991. _ 1CX1~CUT= this r day of CITY Or DOOOMr Tm7LAg SX ~l ATT1E!!T i P CITY BAGAXTARY ,71L1t&armit W&LT i i BYi +iQGF Apps A8 TO l,gfi1W ropid ATTOPXY A~~A JL. IDAAYOVIVc f i BY: { 1 i S i F T~ _ s ,r.. r_ 1 i t 1 1 DATE: December 17, 1991 CITY COUNCIL REPORT TO: Mayor and Members of the City Council / FROM: Lloyd V. Harrell, City Manager r , SUBJECT: PURCHASE ORDER $21290A - EIS SUPPORT SERVICES t (BOBBY V. GRAY) i ! RECOMMENDATION: Council approve purchase order $21290A to EIS t Support services (Bobby V. Gray) in an amount not to exceed $13,000.00 for personal services. i j SUMMARY: This purchase order is for anuual consulting and support services on the Payroll /Personnel system software. EIS Support Services is to provide information and assistance with regard to i 4 the software product known as Employee Information System I i including 2 days each month on-site assistance, training and problem resolution. Services are to be provided on an as-needed basis for an estimated 208 hours at $62.50 per hour. Bobby Gray dba EIS Support Services has been used as a consultant on the Payroll/Personnel system software for the past several years. Personal services are exempt from the bid process. i f BACKGROUND: Purchase order #PC 21290A, Minutes from Data Processing Board (12-9-91)1 Agreemert between City of Denton and Bobby V. Gray dba EIS Support Services. PROGRAMS, DEPARTMENT OR GROUPS AFYECT,Dt Information Services Payroll/Personnel Divisions. FISCAL IMPACTt 192 FY Budgeted Funds account #100-044-008••8502. Respec fully submitted: 1 Llo d Harrell City Manager Prepared by: Name: Melaaniee Harden "Ha Titles Buyer Appro~ea: n 1~V.""ate j _IAI✓I~Y~.lJ4....!^-~• Namet Tom D. Shaw, C.P.M. Titlat Purchasing Agent lv ~ Poc TIfISk5A - wiY or UtlU1UIV, 1tXAS t ! CONFIRMING ORDER I PQRCHASE ORDER NO: MARKED} XX.t This numher must appear on all RC 212SO A (IF Invoices, delivery slips, cases, DO NOT DUPLICATE chls., boxes, packing slips and bills. Req Nu, Bid No: Dalo: 12 10 91 Pagr! No. O 1 I lVE VENDOR PURCHASING DIVISION 190f'8 TEXAS STREE T 1OENTON, TEXAS 76201 VAME! 8 IS SUPPORT SERV ICES 8171383.7100 O/FWMETR08171267.ON2 FAX 8171382.4692 ADDRESS 2309 CHAMBERLAIN DRIVE DELIVERY CONFIRMATION GNLY C11 PLANO• TEXAS 75023 ADDRESS INFORMATION SERVICES 3248 E• MCXINNEY ll DENTONO TX 76201 i VENDOR NO. EEE43000 DEUVERYQUOTED 12 15 91 FOR DESTINATION TERMS 02 13+000 EA VENDOR CA O N N / A MPG NAME 10000.000 130000400 CITY 0 3921 EIS MAINTENANCE , i1 GRAND TOTAL s 13~000.OC, 01 IOU 044 0080 8502 130000600. t VENDOR INSTRUCTIONS: 3. Terns - Net 30 lualess olherwfse spe6*d I r j I. Send original Invoice WIh duplleata copy, 4. Shipping Inslruclkms: F.O.B. Desllnatkxr prepa?d (unless otherwise specAW 2, BIII to - Accounts Payable 6. No federal or state sales tax Shall be Included 2 t6 E. McKinney St. in prices billed. - Pureha4ing v elon~ l Opnlon, TX 16201 i i 3 1. 2 f SENT pETWEEN THE CITY OF DEMON AND EIS SUPPORT SERVICES i i i I ~ al Rome Rule City situstod in The City of DanT*xRSTei~inatt recalled "City" acting heroin by hereon County, hereinafter called ,Consultant hereby mutually agree as followsr j , City hereby retains consultant I. ervices to perform the here perform then ollowi gss rvioas:and 1 Consultant agrees to p i A. Providing information and paoistonce by telephone or in witing with regard to the software product known as X"loyoq Information System. i I, 8. Performing one-sito assistance, training and problem resolution for 2 days eaah month C. Burnishing eW=oements to insure jouplianco with Federal and state tax reporting for employees j D, Telephone assistance will be available Homey through Fridays B:00 a.m. to St00 P.M. control j time, excluding holidays. E. A.%r"l*bility of City Resourcest city will Oslo available to Consultant the following: { 1. use of a terminal for access program libr**ies and files to allow problem resolution and impismentation of enhancements. %I, BCHMDWX Of SZRVICXS s A, Services will be provided beginning December 1931 through Septsmber 1992 on an on-call as-neodod basis. { i i ii . tj t3 J ~a k k I gs City agrees to pay M. ~ services performed hereunder ad consultant for the toilowsi F A~niL+~ ri RttR nrhi~ ma~d k[~S1EE Zoe #13,000 $62.30 10 days of completion of services and provided s, within for herein and of receipt of invoice. It is rautuaily understood and IV• between and Consultant that Consultant E agreed by tbM independent Consultant and sha11 not be deemed to is an indepe of the City of Dsaton, be or considered an e 10 •e inaoa►e tax, ~rithholdiinSir Texas, for the purPoses p vacation Or aiok leave benefits, social 4e011rity taxes* ion, or any other city alployee ofon worker's weal perform the services hereunder benstit. gonnlts of shall at the direati Cit t of and to the at his s d+si9n" wader this )letia~ of the y agreaaent. this i a►11 payibents to consultant tfrom underfunds V. the are to be paid by pees in the f j a r ated by the City Council for Such pure opri e dget of the city of Denton. 'i ZhA,"i Consultant shall provide at its own cost and Vi. , sation insuranoer liability expense workers aompan rotect n~ltestnecessary to to prot . iasur*no*, and all other insurance Consultant in the operation Vxx. ; Consultant sha11 and does hereby Denton from to indeanify and hold ha=1648 the City oto ki d injury 1 to pc*og:ty or third any and all da+s►4oo, loss whatsoever, by rsaron of ini 69 rsons arisinq from any negligent act or iMi~rr N sio n and Consultant, its a!ficers, agents, employees, )i*bJLOI the other perso no for rtwhom it ornaasxaeisof a hii aq eeinent and course of the Consultant will, at its cost and *spanse, defend and protect the City of Denton against any And all such claims and demands. t i . V%I I . ^sur•,„~„ T =s City and Consultant *acb raearvr the right to cancel this Agreement at any time by giving the other party fourteen (24) days written notiese of its intention to cancel this Agroomantr pravid+d the City pays Consultant for services performed prior to notice of cancellation. Ix. TZM Qr MMz=s This Agreement shall commence on the day of , 1991, asad and upon the completion of the project. i XXXCWM this day of , lY9X. i ' j 44 CITY Or DUPIMr TW" i ~1T'TiNT s ' JIMMI1'alt WALTMA, CITY OXCUTA" ~ j pYt i I { I ~ F Z n ArpROVD AS To ca►~ rows DNOM A. DriAXOVSTCIt, CITY ATTO M , I bY: 3 I . l I f 4 ~ It ORDINANCE NO. ` ! AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR PURCHASES OF MATERIALS OR EQUIPMENT WHICH ARE AVAILABLE FROM ONLY ONE SOURCE IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PUR- CHASES FROM REQUIREMENTS OF COMPETITIVE BIDS; AND PROVIDING AN EF- FECTIVE DATE. WHEREAS, Section 252.022 of the Local Government Code provides that procurement of items that are only available from one source, includingt items that are only available from one source because of i patents, copyrights, sacret processes or natural monopolies; films, manuscripts or books; electricity, gas, water and other utility purchases; captive replacement parts or components for equipment; and library materials for a public library that are available only from the persons holding exclusive distribution rights to the ma- terials; need not be submitted to competitive bids; and j WHEREAS, the City Council wishes to procure one or more of V- items mentioned in the above paragraphs NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: GFCTTON T. That the following purchases of materials, equip- ment or supplies, as described in the "Purchase orders" attached hereto, are hereby approved: PURCHASE AMOUNT ORDER NUMBER VENDOR II PC #21291 COMPUTER ASSOCIATES 110IMNATIONAL ;24,008.40 'i F .CE TYON II. That the acceptance and approval of the above items shall not constitute a contract between the City and the person submitting the quotation for such items until such person shall comply with all requirements specified by the Purchasing Department. SECTION III. That the City Manager is hereby authorized to execute any contracts relating to the items. specified in section I and the expenditure of funds pursuant to said contracts is hereby authorized. i i r l SKgTjoN IV. That this ordinance shall become effective immedi- ately upon its passage and approval. . PASSED AND APPROVED this the day oi+ 1991. BOB CASTLEBERRY, MAYOR ATTEST., JENNIFER WALTERS, CITY SECRETARY BY i APPROVED AS TO LEGAL FORMt DEBRA A. DRAYOVITCH, CITY ATTORNEY i BY: r i I i f i ` DATE: December 17, 1991 CITY COUNCIL REPORT i TO: Mayor and Members of the City Council j FROM: Lloyd V. Harrell, City Manager r 5 SUBJECT: PURCHASE ORDER #PC 21291 COMPUTER ASSOCIATES INTERNATIONAL RECOMMENDATION: Council approve annual purchase order for software maintenance to Computer Associates International in the amount of $ 24,008.40. SUMMARY: This; is a proprietary order for maintenance to software f purchased from Computer Associates International. It is for twelve months maintenance and covers the Sort, Tape Manager, Job Costing and Print Routing software. This software and its maintenance is an essential part of the operating system. BACKGROUND: PO #PC 21291 --Computer Associates International Minutes from Data Processing Advisory Board (12-9-91). Memo from Gary A. Collins, Director of Information Services. PROGRAMS, DEPARTMENT OR GROUPS AFFECTEDt Information Services FISCAL IMPACTS 1992 FY Budgeted Account 4100-044-0080-8521 I Respec ully submitted: E Lloyd V. Harrell City Manager Prepared by: Name: Melanie A. Harden Titles Buyer Approved: Name: Tom D. Shaw Title: Purchasing Agentj TS/dd 215.DOC CITY of UENION, TEXAS ' THIS IS A - CONFIRMING ORDER PURCHASE ORDER NO: PC 21241 XX Thls number must appear on all (IF MARKED) Invoices, delivery slips, cases, j DO NOT DUPLICATE tins., boxes, packing slips and hills, + Bid No: Data 12 09 91 Page No. 01 L { Req No: I PURCHASING DIVISIOrV79o1•9 rEXASSTREEr/DENrON, rEXAS76201 ENDOR 6171983.7100D1FWMFTR0 8 1 71267 0042 FAX 8171392,4692 TAME/ COMPUTER I~ASSOCIATES, INT9L DELIVERY CONFIRMATION ONLY C11 OORESS P•O• IBOX 7247-8999 INPIDRMATION SERVICES PHII,ADCLPNIArr PA 19170--8999 ADDRESS 3248 E• MCKINNEY DENTOll TX 76201 f t I VENDOR NO. COM64800 : DELIVERY QUOTED 12 30 91 FOB DESTINATION 'TERMS 01 12.000 EA VENDOR CAT* E N / A MFG NAME 102480000 140940000, CITY 0 92049 UNIPACK/PMA FOR VSE [ 02 129000 EA VENDOR CAT* A N / A MFG NAME 561.000 6~T3a.00 CITY 1 92049 DYNAM/T FOR VSE I 03 12.000 ' EA VENDOR CA7 i 0 N / A MFG NAME 194.700 20336*40 CITY / 92049 SORT INCLUDES DART FOR VSE SET FOR P•Q• 40 PAGE TO AL 22381:0 iRANO TOTAL 2:A`p1 100 044 0080 8521 24&008.40 I I. VENDOR INSTRUCTIONS: 3. Teens - Net 30 (Unless o"Wwho specified l i I. Send original Involce with dL4*1te copy. 4. Shipping Instructions: F.O, B. Destination prepaW !Unless oihe(wbe 600ied) 2 Bill to Accounts Payable 6. No federal or stata sales tax shalt be Included 2 16 E. WKinney 81 In prices blued. Purchasing Division h-11.1 IV 1a rj 5 ! MINUTES OF DAMEET NOG OF DECE WER 0091 1991 MEMBERS PRESENT; Don Edwardsaand Cengisnrapan k MEMBERS ABSENT: Brian Scott i Collins Gary OTHERS 8RE(4ENT : 1991 I he S Don Edwards roved. Bob Minnie nsecond d the mot ones d it0passed A Motion the I meeting be apppp l unanimously. I lained how in the past years we had a software Gary Collins •xp Uti ity of o$30,OOOaandCwerernotoreceiving anylnew maintenac systemnataa cost with ` Billing elling Y ate support. for the last couple of years we have ! releases or adeKu consultant been using D.S. Mioroware as a on our Utility owareg nd have system a spent about $12,000 per year with D.B. ' This personal services contract would cover our needs fo don the this Billin riscal Edwards made a motion th e boardgresystem the City Cyear. the Edwards personal service contract with D.S• Microware for city enter into a consultant and support services on our utility Billing system. Jim ' P Kuykendall seconded the motion and it passed unanimously. situ our arose our old asoftware Main t n ance Gary Collins explained system and same payrolO cO onnel sYs consultant loot e of years dray for the aontracst oauts us sin OOBobby year. G he i we have been using ost of ary /personnel. sstem at a that this year weoknow of a 12 specific enhancement is king tha this Collins stated are s needed for the aPayroll be nincreased ton$13e000 tormeet ourtneeds personal l service for consulting and support work for this fiscal year. Don Edwards ! made the motion that the board recommend to the City council that the city enter into apersonal Services Ononour /Perst with for consulting and support passed unanimously. ®ystnm, Bob Minnie seaondau the motion and it p Gary Collins explained that the software maintenance contract with computer Associates covered such items as the Sort, Tape Jim Kuykendall stated that Job Casting and Print Routing software, thin software Was like the system software from ISM and was essential to continue opeating. Gary Collins agreed that this is r an essential part of the operating system. Bob Minnis made a Counc motion that the boa recommend to the maintenance agree entilwitht Computethe City continuo this software Asrociates. Dan Edwards seconded the motion and it passed unanimously. ; yar 1d;t..5 I Gary Collins reviewed with the board the bidding process the City had gone through last year and how IBM had boon awarded a 5 year maintenance contract for all of the IBM PCr. Gary Collins explained the second year of this maintenance contract was due and that we would be adding leas and/or deleting PCs 'as the various departments wished, bon Edwards ask what were the maintenance costs, Gray Collins stated that last year's cost was $21,000 for 85 PCs and the cost varied by PC from a low of $125 per year to a high of $525 per year based upon the age and type of PC. Don Edwards ask if it would not be more economical to replace the older I PCs than to continua paying maintenance. Gary Collins explained in some oases the difference in maintenance costs would pay for anew PC in a 3 to 8 year time frame but that in the past budget process only one PC was approved in the General fund and that PC was in Customer Service where all of the Customer Service funding comes from the Utility fund. Don Edwards made a motion that the board recommend to the City Council that the City renew the second year of the PC maintenance contract with IBM adding and/or deleting the l appropriate number of PCs, Cengis Capan seconded the motion and it passes unanimously. Thera being no other business the meeting was adjourned. I I t k'w`tt[mrc , 1 w F t I ( CITY of DEMTONi TEXAS 215 E. McKlNNEY/ DENTON, TEXAS 76201 / TELEPHONE (817)566 8200 i I { 1 MLbl0 R_ ANDT) M Assistant Purchasing Agent ~ To: Denise Hazpool, ]rrom: Gary A. Collins, Director of Information Services Date: Dnoember 9, 1991 Subject: Computer Associates The software we buy fron Computer Associates, is proprietary I software and is not ave.ilable from any other source. If you have any questions, please give me a call. i ~ 1 Gary A Collins Director of Information Services I I j k t F1 3',0 Docember 17, 1991 CITY COUNCIL AGENDA ITEM TO MAYOR AND MEMBERS OF THE CITY COUNCIL i FROM., Lloyd V. Harrell, City Manager } SUBJECT: CONSIDER ADOPTION OF AN ORDINANCE APPROVING A REFUND TO ELECTRIC UTILITY CUSTOMERS FROM SURPLUS FUNDS RESULTING FROM LOWER GAS AND POWER PURCHASE COSTS IN 1991. RECOMMENDATION: i The Public Utilities Board, at their meeting of November 20, 1991, recommended to the City Council a refund of .3 cents per KWH tc each customer for all KWII's purchased from Denton during the billing periods of { October 1990 through September 1991 and that such payment be made by ,d cheek to each current customer and to all past oustomers that can be located, SUMMARY/BACKGROUND: In 1990-91 fiscal year, the average variable cost of purchased power and natural gas was estimated to be 1.9 cents per KWH. Due to Itwer than expected natural gas costs, excellent operations and lower costs at TMPA and I some improved efficiencies of plant operations, the variable cost was less than budge led, resulting in average variable energy costa of approximately 1.8 cents per KWH. The Board recommends that this amount be refunded to all current customers on the Denton system in the amount of 0.3 cents per KWH. Provisions will be made to contact customers who have left the system and payment will be made to them on a request basis, The refunded amount will be used to offset past due account balances for both current and inactive customers and those customers will be notified in writing of this credit, The Board recommends E that individual checks be made to effect this refund and that such payment be made on approximately December 18, 1991. For amounts less than $5 for active account customers, a credit will be made on their account, rather than sending a check. l 1 q i Ne+ti 3.'. W [Lijl r e i 1 AGENCIES AFFECTED: Citizens of Denton and Denton Municipal Utilities . FISCAL IMPACT: Since Denton sold 799, 000, 000 KWH during:"iscal year 1990-91, a 0.3 cents per KWH refund will result In an approxil.sately $2,338,877 refund to Denton customers, RESIDENTIAL 2811732,263 X 0.003 = $785,196.78 I COMMERCIAL 467,633,777 X 0.003 = $1,402,901.30 GOVERNMENT 42,883,329 X 0.003 = $ 128,589.99 TEMPORARY 1,008,925 X 0.003 = $3,026.78 DUSK TO DAWN 1,185,233 X 0.003 = $5,445.70 t f F LIGHTING 4,572,227 X 0.003 = $13,716.68 779,6250754 X -0,003 = V$2,3381877.28 t' Reap ully subm t d, oyd Harrell, City Manager Prepared by, R.F.. Nelson, Executive Director of Utilities l r EXHIBIT: 1. Minutes of Public Utility Board Meeting of 11/20/91. AI\Oeo Refund J8 XR OR i , I 'y' ' LJt=6~c f i I~ EXCERPT MINUTES PUBLIC UTILITIES BOARD MEETING NOVEMBER 20r 1991 I 4. CONSIDER PAYING REFUND TO ELECTRIC UTILITY CUSTOMERS FROM SURPLUS FUNDS RESULTING FROM LOWER GAS COSTS IN 1991. Staff explained, that due to savings resulting from lower gas costs during 1991, the utility is able to refund some of these costs to their customers. The staff would like to send checks to the customers; the average check would be about $30. Thompson requested a form letter be included with the check explaining its origin. f Laney made a motion to pay the refund to the electric utility k customers. Second by Ridens. All ayes, no mays, motion i carried. f r I i EXHIBIT 1 !rr -VIM ,Y eiwpdocs\rebate.ord } ~ t i E ORDINANCE NO- AN ORDINANCE OF THE CITY OF DENTON, TEXAS, DECLARING A SURPLUS OF NET REVENUES OF THE ELECTRIC UTILITY SYSTEM DUE TO A DECREASE IN FUEL COSTS) ORDERING A REFUND TO CITY'S UTILITY CUSTOMERS; PRE- SCRIBING CONDITIONS AND PROCEDURES TO BE FOLLOWED IN SUCH REBATES; AND DECLARING AN EFFECTIVE DATE. WHEREAS, Ordinance No. 89-122 of the City of Denton, Texas provides that the City shall impose an energy cost adjustment (ECA) charge to its utility customers and that it may revise the ECA charge not more than four times a year to account for changes in the costs of fuel purchases and that in the event that actual the cumulative costs of fuel are reater $1,000 000 duringntherfiscal year, the cumulative ECA revenues by ' cit eturns may such odifference Eover the remainingemonthssofa the ECA that r ' year) and WHEREAS, during fiscal year 1991, the City experienced surplus revenues above those projected by the budget to be required for the years and, WHEREAS, the Public Utility Board has recommended that the City Council grant a refund or credit to certain customers of the Denton Municipal Utility system who received utility per from October j 11 1990 through September 30, 1991, of $.it I energy received during that period, an estimated amount of $2,338,877, which represents excess net revenues of the Systems I NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON, TEXAS HEREBY ORDAINS: a=I-0 I. That the City council hereby declares that each person, firm or corporation who received electric utility service from the City of Denton, Texas, between October 11 199 e, and j September 30, 1991, (hereafter the customers") shall receiv in accordance with the procedures and subject to the limitations set .003 forth in this ordinance, a refund consumed during that pert d, together per kilowatt hour of energy with interest at six (6$) percent per annum through December 15, 1991. That Section I of Ordinance No. 89-1220 enacted by the CFityy Council on the 19th day of September, 1989, is hereby amended by the that thet.Schedule shall hereafter be and( read as set of Electric forth in forth in Exhibit A, attached hereto and incorporated by reference herein. 1 is P*l'', f 1 ' i~TTp`~_ _N III, That the funds necessary to refund to exceed revenues as provided in this ordinance, ro rn ted from the $2,338,877, are hereby authorized to be app p Utility Fund Retained Earnings. aFCTION IV. That the City Manager is hereby directed to prepare and mail checks to existing utility customers who are not the delinquent in the payment of their utility between Octoberult of $.003 per kilowatt hour of energy 1990 and September 30, 19910 subject to the following limitations: A. If the amount of a customer's refund is calculated at less than $5, the City Manager shall direct the Utility Customer Service Manager to credit the customer's account l in the amount of the refund. If the customer's acciufnt is thannforty-fivef the date o days have of this ordinance, i.e., more since the utility bill was issued and the customer has not paid the account, the City Manager shall direct the Utility Customer Service Manager refund. credit the customer's account =m79N y, That each customer who does not presenaative an l active account shall be entitled to receive upon appli received refund in the amount of $.003 per kilowatt hour of energy received between October 1, 1990 and September 30, 1991, if the balance was paid in full upon termination of the services. The Record is hereb directed to lace onicle and the Lewisville a Leadersandnto mail the city Denton Manager letter to the last known address of each such customer to notify each inactive customer of his right to receive a refund, upon application, if the customer had paid his balance in full upon f termination of the electric service. S C t That the City Manager is ►iereby directed to calculate the amount of refunds for those inactive customers who owed money to the City upon termination of utility service. The amount calculated for each such customer shall be credited to the balance owed by the customer. aFrmr Il. That the city Manager shall b authorized to receipt of an appropriate these monies to inactive customers, upon application for a period of six months, Thereafter, the excess revenues shall be returned to the Electric Fund. y3 That this ordinance shall become effective immediately upon its passage and approval. PAGE 2 f PASSED AND APPROVED this the day of , 1991. i I BOB CASTLEBERRY, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY; APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCHl CITY ATTORNEY BY: i 7 r' { 4 j { i f ,i { PAGE 3 t ' ALL00007 I EXHIBIT A SCHEDULE EC7► FvFUGY COST AD U~TMENT I I ~~e°uiz~ ^nam ADJUSTM_EMT ! , eased or sed an All monthly RWH charges shall b oiberknown as therenergyboost amount equal to X cents per KWH, adjustment (ECA). The ECA shall be computed pin the months eriods of may othrough II and October to be applied to -he following p October and November through April adjustmenttmore than The City shall in in either no case change the energy of the six (6) months periods. The ECA shall be calculated by the following formula: winter months ECA (Winter) = t for projected KWH sales for winter months ECA (Summer) _ ~roiected end Projected KWH sales for summer months In the event that actual cumulative costs of fuel, variable { costs of Texas Municipal Power Agency (TMPA) energy purch energy (excluding TMPA's fixed charges) is greater than or less cal may ECA revenues by the S1,D00,000 djusti en a andgre- than the cumulative year, tha city, ity m may ) recompute e over the ' establish an ECA that collects or returns such refund ethecdifferenCe remaining months of the fiscal year, or (2) to the customers, by check or credit, as prescribed by ordinance. In the event the City, adjusts the ECA, the change shall be applied evenly to all remaining months' ECA. i i Page 3 17 •I IS'iA3M,+' ( i 1 ~ Mp I 3 DATE= 12/17/91 CITY COUNCIL REPORT FORMA t i TOt mayor and Members of the City Council FROM$ Lloyd V. Harrell, city Manager SUBJECTa Building Permit and Fee Increases p BZCO INDATIONi The Building Code Board recommended approval 4-0 on September 24, 1991. 1. Establishes a 1 and 2 family plan review fee equal to 20% of the Vlew Pee a for all building permit fee. Also establishes a plan re ~ other buildings equal to 508 of the building permit 2. Establishes a $20.00 re-roofing permit fee. 3. Establishes a $10.00 Certificate of Occupancy issuance fee. 4. After reviewir the athat050% was not justifiablee forlplan Code Board) , appeared review of one and two family dwellings. This is the reason for the board's 20x1 proposal for one and two family and 509 for other occupancies. The original estimate of fee review increase was $311507. $12,000 less would be paid assuming values for fiscal year 1992 are the same as for fffsbu year permits issued actual increase will depend on the type i permits? se of all permit fee revenues are from single family lp s a se fee would be 20% rather than 50%) and the size (square footg ) buildings being permitted. 5. Page 10 shows current base fees and a 20% increase for one and two s ie foot house family dwellings. Examplefor bBse total fee fee of $06.81. is $380.68 + 20% ($76.13) 8ACK0ROUNDt Council approved a 60% inorease in building permit fees with the 1941- 92 budget. The Major Issues Report is attached. PROGRAMS DEPARTMENTS OR OR UPU AFFECUDt Building and roofing contractor9 and citizens of Denton. FISC~MPACTt Substantial increase in permit and fee revenues collected by the Building Inspection Division. a l E t 1 I t 1 City council Report Format Page 2 Respectf y sub itt d r ar e Prep by: ai Manager. Ja le, Building Official Appragv;e a i Fr bbin ATCP Eaeouir ec or Planning and Development Attaahmentsi 1, Major Issues Report and Council Minutes, 2. Fee Comparison chart. 3. Cost to Review chart, 4. Total Permit Fee Comparison Charts, 5. Residential Permit Fee Information. 6. Building Code Board Minutes. 7, Fiscal 1990 and 1991 Building Permits. 8. ordinance, AXX00067 I i I i i 4 t4'.• le,i.Nir9 R1 ATTACHMENT 1 Majorauiget Issues Report to Mayor and City Council July 299g The alternatives for sales tax receipts are: 1. Project less than a 2% growth. - 2. Project a 2% growth for 1991-92. 3. Projact a greater than 2% growth rate. Recommendation: Until a trend can be established to determine if the local economy is accelerating its growth rate, staff recommends a 2't growth projection. C. OTHER REVENUES - Staff has reviewed the fines and fees category of various charges and is recommending increases in three areas. The first area is., Planning and Inspections- ($48,970) The Planning Department is recommending that a plan review fee'` be initiated by the City. Although most metroplex cities charge a plan review fee, Denton has not done so in the past. The fee would be equal to one-half of the cost of tlw building permit and would generate an additional $31,607 in revenue. The - Inspection division is also recommending a minimum fee for the following: Certificate of Occupancy $10.00 Mobile home reconnect inspection $16.00 Re-roofing permit $20.00 ' Also, it is recommended that private swimming pool permit fees increase from $20,00 to $60.00 and some public swimming pool permit fees increase from $30.00 to $76.00. These fee increases and minimums are comparable to other cities and would increase revenues by $110170. The final area recommended for increased fees by the Inspection Division is for electric and plumbing permits, It is recommended that the minimum electric permit fee increase from $7.60 to $16.00 and the plumbing permit minimum increase from $10.00 to $MOA, This generates an additional $6,293 of revenues. l~ I~ 3, 55 T` l,4'r' f>:,:'kLr City of Denton City Council Minutes t~ August 274 1991 f Page 23 I (3) Revenues A. Property tax - this item was deferred to a later discussion. B. Sales tax - this item was deferred to a later discussion. C. other Revenues 1 Planning and rnspections fees this was a recommendation for a plan review fees Alexander motioned,. Chew seconded to implement the recommendations of the budget proposal. On roll vote, Trent 0nayia Alexander "aye;6 Hopkins "aye,{" Smith "nay,11 Chew ''ayes" Perry "aye," and Mayor Castleberry "aye." Motion carried with a 5-2 trots. Council Member Trent indicated that he felt the Council was sending a bad signal to those trying 'to locate a business in ; fi Denton. Municipal Court tees - this was a recommendation for increased fines for parking tickets. Chew motioned, Alexander seconded to implement the budget recommendations, on roll vote, Trent Nays," Alexander "aye," Hopkins "aye," Smith "aye," Chew "aye," Perry "aye," and Mayor Castleberry "aye." Motion carried unanimously. Parke and Recreation fees - this was a 'recommendation for an increase in the swimming pool admission fee. Perry motioned, Chew seconded to not increase the fee to $1.25 and leave it at $1.00. On toll vote, Trent "nay," Alexander "aye," Hopkins "aye," smith "aye," Chew Faye." Perry "aye," and Mayor Castleberry "nay." Motion carried-with a 5-2 vote. E (9) Positions - the recommendation was to eliminate the positions an indicated in the proposed budget, Hopkins motioned, Trent seconded to implement the budget proposal, on roll vote, Trent "aye," Alexander "aye," Hopkins "aye," Smith "aye," Chew "aye," Perry "aye," and Mayor Castleberry "aye." Motion carried unanimously. (10) Other agency contributions {I 4. ,~1 a lwLHA55 V ATTACHMENT 2 FEE CoMpARISONS i " city flu govieo lee Certificeto of le4ooltil limit pageuy tee tee Cerrnb Cumet I I N i LN NM tarrat 1 1.04 r g hoped 111.10 f lmpad; tIS of prepped; I11.111 kiliiel limit roe ter 1 W 1 tally ilf of ?emit fee for all Awry i,Nl per 11, It Jim" lad ee Tolle eI 11W1 jet IIN.N delve man Il1.N it1 N ' IsN.N q,N ilt< of loildik $wm 14.10 ter 110114, !Np hmlt !ee tt q.N IN." Isa,N IIIWI q.N il1,N Iilrel Ili ilt of kiliiel 111,10 Ned OR Tolle of 1111111LL1 lertli he ~o~ M of lenity ill to sloe !1t of jo cola 1lLll1111 knit tee I14.10 [lp[N !St of lellliy Il1,N Ia.N !emit tee ; IWIIURII IIrN 111,10 III,N I i 5. I I r, ATTACHMENT 9 BUI LU.I NO 11EHMI'1' FEE COMPAM SON GROUP H, M VISION 2 (OFFICE, RETAIL, WAREHOUSE, FACTORIES, SMALL RESTAURAN'T'S) F 00 sq. ft. 16,000 sq. ft. 30,000 sq. ft,~ 70,000 aq. ft. 100,000 eq. (t. ermit Fee Permit Fee Perait Fee Permit Fee Perelt Fee Review Fee Plan Review Fee Plan Review Fee Plan Review Fee Plan Review Fee Total Total Total Total Told 191 U6C 1136.00 + 1282.16 ;11305.00 + 12,610,00 16,090.00 + ;8,700.00 + 16,655.00 Total ! :117.15 181836 11,696.60 ;3,968.60 total 111,355,00 { Total ;2,153.25 Total 11,306.60 Total ;10,019.60 1 Denton 1296.60 + 1117.75 151b.15 + 1288.31 1418.00 + 1111,00 11,735.50 ► 12,236.60 + !1,119.26 , Total 1113.25 Total 1865.12 total 11,422,00 1667.75 total 131215,76 _ Total 12,603.26 _ _oerleod Total 1600.00 Total 11,560.00 Total 1$,008,00 Total 13,160.00 Total 14,920.00 Carrollton Total 1135.00 Total 11,305.00 iota] 12,610.00 Total 16,090.00 TOW 181700.06 kelinoeT total 1191.00 Total 11,812.00 Total 13,149.50 Total 16,639.60 Total 111339.60 Farmers Bruck Total 1199.00 Total 11,812.00 Total 1301950 Total 16,599.50 Tots) 17,339.50 Arlington 1593.00 11111.60 11,433.00 + 12,611.00 + 16,601.00 + 11,921.00 + 111664,10 Tots] 1111,60 !286,60 1528.80 11,120,80 Total 19,318.80 _ Tetel 11,119.60 Total 13,112.80 Total (6,124.80 Lewisville 1660.16 + 1329.31 111371,60 ► 12,167,60 + 15,102.50 + 11,615.00 ► 13,822.50 Total ;988.12 1688.75 111233116 12,101.26 total 111,467,60 Total $2,066,25 Total 13,101.25 Total $8V103.16 Plano 1580.00 + 1311,00 (1,710.00 + 13,480.00 + 10,120,60 + 111,600.00 + Total !964.00 11,137.00 12,292.00 15,278,00 11,610,00 _ Total 12,873.00 Total 16,712,00 Total 113,398.00 Total 119,140.00 Fort Rort6 1929,60 + 150.00 12,110.00 + 13,550,00 + r 16,690.00+ 18,760,00 + 150,60 Total 1911.50 160,00 150.00 150.00 total 18,800.00 _ total 12,220.00 Total 13,600.0.0 Total 16,610.00-- Dallas 1111.50 + 1100.00 11,081.00 + (2,ra6.00 + 11,692.00 + 16,908.00 + 1800.00 Total $511.60 1120.00 1210.00 1660.00 Total 11,608,00 total 11,201.00 Total 12,266.00 Total 5,252.00 Irving Total 1600,00 11,360.00 ► 12,700,00 + ;53600.00 + 11,000.00 + 12,000.00 r 1331,50 1646.00 111100,00 Total 110,00a,00 Total 11,687,60 total 130376.00 Total 17,000.00 i Average $736.41 $1,855.24 $3,461.78 $7,085.10 $9005130 b. r I T ~ 14 I I VA. t •I BUILDING PERMI'T' FIFE COMPARISON (Troup R, UT,vision 3 amiiy) )weling 300()0 Sq. Ft. VIEW FEE $218.72, 091 UIIC BLDG. PERMIT FEE $336.50, 65% PLAN RFC l 'TOTAL $556.22 I DENTON BLOC. PERMIT FETE $380.68, 'L()% PLAN REVIEW FEE $76.13, TOTAL $456.81 GARLAND BLDG. PERM1'C FEE $429.609 NO PLAN REVIEW FEE; FEE 1 GRANll PRAIRIE BLUE. PERM1'T FEE $425.00, NO PLAN REVIEW FEE, IMPACT RDSON BLUG. PERMIT FEE. $225.00, INCLUDES 'TRADE PERMITS, NO PLAN RICHA REVIEW FEE $60.00, INCLUDES CARROLLTON BLDG. PERMIT' FEE $496.00, PLAN REVIEW E'EE, WATER AND SEWER TA I_' _FEES, TOT'AL $646.00 McKINNEY BLDG. PERMIT FEE $299,001 TRADE PERMITS INCLUDED,NO PLAN REVIEW FEE, $600.00 IMPACT FEE 60 PLUS TRADE PERMITS, NO PLAN REVIEW FARMERS k3R,ANCH BLDG. PERMIT FEE $336. FEE ARLING'T'ON BLDG. k ERMT'' FEE $214. 9'L, PLAN REVIEW FEE $40._.4),8^, TOTAL $256,90PLUS - IMPACT CT' FEEE~__ - TOTAL )G, PERhILT FE:F $168.45, PLAN REVIEW FEE $234.341 VILLE BLI LEWJ;S $702.67 PLUS IMPAU NE^F PLANO BLDG. PERMIT FEE $287.50, INCLUDES TRADE PERMITS, NO PLAN REVIEW 'T'OTAL $287.550 F'ORT WORTH BLDG. PERMIT Ti's $JC,:: 00, NO PLAN REVIEW FEE VOI]i FEE rI PLAN REVIEW FEE $100,U01 TRADE k'6' ! JU, ~ DALLAS BLDG, PSRMT'Lu $186 100., '1'i)'CAL $459.00 _ , IRVINO BLDG. IIERtllt rEll. 5280.`1'!, NO PLAN REVIEW FEE LESS `T'HAN- 11`,0(0 '•c,~ I•_P. , TRADE_ PERMITS INCLUDED, TOTAL $286.00 i Age>rage $408.95 r (ixaluding Denton) d Five of 13 surveyed are higher. ±:han hropGsed. { I 7. 0 ATTACHMENT 4' f CITY of DSNTON, TEXAS MUNICIPAL BUILDING / DENTON, TEXAS 76201 TELEPHONE 18171566.82: MEMORANDUM f DATEI June 27, 1989 T0, Builders, Driveway Approach Contractors, Electricians, HVAC and Plumbing Contractors FROM: City of Denton, Building Inspection Division r SOBJECT: New Single Permit System i On June 20, 1989 the City Council passed and a proved fi amendments to the City Code of Ordinances which allows a single permit to be issued to the building contractor or owner for the 1 construction of new one and two family and multi-family dwellifi ss The Tgle ppermit obtained by the builder or owner is vali for the followingt Building Construction Electrical Wiring HVAC Plumbing One Driveway Approach Any other permits related to one or two family and multi family dwellin s such as fences, swimming pools, accessory buildings, and additional driveway approaches shall be permitted separately. The new permitting process shall begin on July S, 1989s Enclosed is information which explains the process for permitting, inspections and the methods used for determining the permitting system. Also included is the new fee schedule for one and two family dwellings. If you have any questions, please feel free to call us at (817) S66.83604 ac a Doyle 045SI !I { 8. ;I i New Single Permit System For One and Two Family and Multl-Family Construction Projects: This permitting system is the end result of a great deal of time and effort by the Building Inspection Division as well as the Legal Department. Building Inspections believes this permitting process will substantially reduce the amount of mulphone calls ti-family projects. to permit one and two paper family wand ork ma and E Neither the method of determining nor the amount of permit fees has changed for non-residential buildings, repairs and ; additions to resident a buildi n s. a s - an paragraph o -rro-w ng new Table - as een developed to determine a single permit fee for one and two family dwellings. The fees in Table 3-B were determined by randomly selecting 335 single family building permits for houses built using the present fee schedules. The eiectricalo plumbing, mechanical and driveway appproach permits associated with each of the 335 single family building permits were also used to determine the average permit costs. ! It was not the intent of the Building Inspection Division or the various code boards to recommend fee increases at this time with the exception of NVAC permit fees which had not been j increased since the adoption of the 1973 tl.M.C.. The Plumbia ` and Mechanical Code Board recommended and the City Council fees shown in should agreed that the PO pertdweminimum lling unit. 00Thepermit Table increased to 640.0 r' -3-B include this increase. The permit cost per square foot for multi-family construction shown in Sec. 5-3 {5} was determined in basically the same manner as for one and two family perait3. Twenty-one apartment building permits were selected with their associated j electrical, pluabing, mechanical and driveway approach permits. The 11.408$ cents per square foot is the average permit cost per square foot of building. 04531 g. I j p1 n kripiYS;% f'f;ftMl'I' N''.N' %H'%I I11,U; N' )ft NI;W ( l k TWO N'AM1 L,Y 1)W 1NOy if page 10 (x,59 ~q~are i`eet are?IS in floor area IQUAXX 20% PLAN BUILDING TOTAL. FEB IUILDIN9 TOTAL. M PXXMIT { IQUAII 20% PLAN FIST IIYIIf1 FIST IXYIXN PRMIT FIX FXX { FIX FIX t 0-1272 61.08 266.30 306.36 2800-2818 73.66 367.76 441.31 1273-1299 52.26 261.30 313.66 2819-2899 74.45 372.26 446.71 1300-1363 63.08 266.44 318.52 2900-2909 75.18 375.94 451.12 1364-1399 64.28 271.44 326,72 2910-2999 76.08 380.44 456-62 I` ? 76.13 380.68 465.81 1400-1456 64.91 274.58 329.49 3000 386.18 482.21 1466-1544 66.11 280.58 336.69 3001-3090 77.03 487 389.88 .81 1545-1636 57.31 286.58 343.89 3091-3099 77.43 1637-1727 58.51 292.68 361.09 3100-3181 79.06 395.28 474.33 1728-1799 59.71 298.58 358.29 3182-3199 79.95 399.78 479.73 72 80 1800-1818 50.20 301.02 351.22 3200-32.82 403.10 483.72 t 1819-1899 61.40 307.02 368.42 3273-3299 81.52 407.80 489.12 1900-1909 61.45 307.29 368.74 3300-3363 82.23 411.17 493.40 `i 1910-1999 82.86 313.29 376094 3364-3399 83.13 415.67 498.00 2000 62.72 313.63 376.35 3400-3454 83.63 417.55 601.18 fi 2001-2090 83.92 319.53 383.66 3465-3489 84.43 422.15 606.58 2091-2089 65.12 326.53 390.76 3600-3646 85.32 426.62 611.92 617.34 88.22 431.12, i 2100-2181 65.28 326.42 391.70 3546-3599 2182.2199 66.48 332.42 398.90 3600-3636 87.27 436.36 623.63 66.74 333.74 400.48 3637-3699 88.17 440.86 629,03 -2272 2200 2273-2299 67.48 338.24 406.88 3700-3727 89.21 446.05 536.26 45 2300-2363 67.82 339.11 406.93 3728-3818 90.11 .65 54*06 2364-2399 68.64 343.22 411.86 3819-3909 91.01 9565.06 5468.06 2400-2464 69.27 345.36 416.63 3910-4000 91.91 459,66 551.46 2465-2499 70.17 360.86 421.03 4001-4090 92.81 464.06 656k86 2600-2646 70.64 363.21 423.85 4091-4199 96.71 479.66 674.25 2646-2698 71.64 357.71 429.26 4200-4272 95.61 483.05 679.88 2600-2638 71.76 368.76 430.61 4273-4363 97.51 487.66 586.58 492 2637-2699 72.66 363.23 436.91 4364-4464 98.41 .06 590.46 2700-2727 72.66 363.26 435.91 4466-4546 99.30 498.60 695.80 2728-2799 73,55 387.78 441.31. 4648-4599 .99.91 499.66 599.40 T T_, T - - T r ATTACHMENT 5 MINUTES BUILDING CODE BOARD 1 SEPTEMBER 24, 1991 Killer, Greg Muirheed arrived at 4t30 PRSSzXT1 p mne hoo t Doyle Owenst Isabel and !rank Robbins. j AsSWTI Cliff Reding pthe minutes of Motion carried unanimously. I Septembeerv12,b1991 1as written. seconded Wayne Allen wanted it noted in the attendance record that a quorum was not available for the Board's meeting on September 19, 1991. II. For the Board's infotmation, a copy of the ordinance adopting the 1985 Uniform amendmente l to Building 01988 Uniform tBuildingeCod1985 U#B,Co and tho e@ were distributed. proposed would be necessary for comparison of the codes and to review the 1991 for,B,C. The Building Thur days October official that the first twentyg fourwas i would be reviewed. III. Proposed new fee structure: Possible new fees were discussed. These proposed fees includet 920.00 reroofing permit fee, 910.00 Certificate of occupancy fo* for n00 buildings, 975.00 public/semi-public swimming pool permit Private swimming pool permit fee and a plan review fee equal to 65 percent of the building permit fee. Owens asked where $18.00 Dame frow on the old 0.0.'s. Doyle said that was for existing buildings. Allen asked if the $18.00 C.O. fee for existing buildings would.be continued. Do le replied "yes". Allen asked what if there are two buildings. Doyle said we would issue separate C.O's. Allen then asked what about exterior site work and parking lots, Doyle said that the C.o to for the building, not the parking lot. He mentioned that the number of parking spaces is a said we can issue a single requirement of the Zoning Ordinance. Doyle yy . permit for all buildings within a all arsefil complex. Miller said they can occupy some apartments IV. Proposed Plan Review Peet Allen asked about the plan review fee. He asked if 65• of the building permit fee was proposed. Allen asked how eelf supporting is building Inspection. Robbins said 65%. Owens asked what Departments are self- sustaining. Robbins said all the fees and fines go into the general fund and are allocated out. Robbins showed Allen the budget which showed money collected by bldg. Inep, Pius what was required from general resources to 2und the Division. Miller asked wtst it the fees are inadequate. Robbins said that if there is a short fall of tees collected, and of t or have of revenue, there Is a fund balance left for emergencies. short for the last couple of years. When we are short on revenue, we are not asked to make up the revenuer. y Owens said there is no activity now. Allen said that when building picks j 11. 1 i Page 2 up the fee will be profitable. Miller asked if more staff would be added if building picks up. Doyle said we will not be able to operate with fewer people. Allen aeked if fees will be reduced when things pick up? Robbins maid in teeme of decision making, the Council will ask what other cities do. They don't want to be on the high and or on the bottom. i The 651 number came from the Uniform Building Code. I don't know if we are at the $48,000 level or not. Allen asked if the plan review was t inoluded in the budget last year. Robbins said yes, the total coat of everybody that does the work. Allen asked it money collected from permit fees comes back into Doyle's budget. Robbins said no that it goes into the general fund. V. Table of costmo Allen, after looking at a table of costs provided by Doyle to Board Memberm, asked what the heading identified as "Benefit" was. Robbins explained that it included FICA, TMRB, Health Insurance which averages 30- 32% of salary costs. Robbins said it doom not include other overhead which is a smaller number. Doyle referenced the Plan Review coat table and maid these examples are broken down into occupancy groups. Robbins said we have been seeing this year a very constant increase month to month in most things. Muirhead said, that while working with the City as a Plan Reviewer he would red line the plans indicating problems and providing information with the intent of preventing jobs from being red tagged. Many times the red lined drawings would never get to the people doing the work which would delay the job when the red tag was issued. f ' People don't know how much that interim costs. There in some validity to having a good plan review. VI. Cowparisoa with other citiest The Board compared Denton with other cities, Muirher said Richardson, Carrollton, and Farmers stanch only have 3% more residential growth. Allen said Garland, Richardson, and Grand Prairie do not have a plan review foe. Owens said we are in competition with Lewisville, Mckinney, Roanoke, .teller and 8outhlake. Muirhead included Coppell, Allen aeked if it was going to take a 631 Plan Review Fee to make the budget. The 65% 'does not sound good to me. Fifty percent sounds reasonable. Doyle said that approximately half of the aity's included on the chart included plumbing, electrical, and mechanical am part of the building permit foe. Allen aeked what was the revenue in building permit fees from last year. Owens said Lewisville is all that we art competing with. Muirhead said also McKinney. Allen asked should we be thinking about economic development or what is best for Denton. Doyle maid we are still going to be one-half or less than most other cities in the area charge. Robbins estimated 310000 based on 501 in all building permits. Allen asked are you just adding a plan review tee. Allen said that is $02,000. Robbins said that our estimate was less than in 1989-1990. That dollar amount included $31,000 multiplied by 601, adding a plan review to every permit. Miller asked what doom a 201 residential plan review fw pay for. Doyle said it will pay for plan review, one on-site inspection concerning preservation of protected trees and review of erosion control i plan by Engineering Division. Owens said there were considerably more residential permits issued than commercial. Owens said he thought a 201 i residential plan review fee and 601 commercial plan review fee would be best. j 12, T- ~wr,. - it^YC4k 1 Page 3 Robbins said that the actual cost of reviewing plans is closer to 651. Allen said we may need a scale. Miller said the cost of the building should depend on the type of building instead of the mice. Doyle said some occupancy groups take longer to review. VIZ. Staff recommmadations Owens said 20/51) mix can change permit fee rates. Muirhead moved that a and a 50% c plan thevriew oot of the proposed fees, (s" attached) Biller seconded thoenmgotion. Motion carried unanimously. Muirhead moved that the meeting be adjourned at 6 p.m.. This was seconded by Owens, The motion carried. ASS00001 13. VA. CITY OF DENTON ATTACHMENT 6 BUILDING PERMITS SE1?TFMBER, 1991 N PERMITS VA:UE PERMIT FEES I Ho I Yr I Approx. 140 Yr I APARTMENTS I 1 I Silo I ` 0 SUILOINGS N UNITS Sq. , f a o a T Total 0 a Ota ota 0 Ho Mo - Yr I Ho 13 Mo I Yr I i 1463,480 I 1 1,152,52 1 ~ I I i ATTACHED g 13 f ' ~T I h 884.00 I 12 558,297 BUSINESS I 1 11 INDUSTRIAL I I 150.00 RESTAURANTS 1 ggn 164.50 IX%%%k%%k%J I 380.50 GARAGES 8 CARPORTS I XXXXX%XXX I 122 I%XXXXX%X%45,400 1285,291 160.00 SWIMMING POOLS 3 0144 - XXX%%X%X% 30. 524,254 149. 0 l 907,00 j OTHER NON-RES SLOGS I 3 28 IXXXXXXXXXI2r 5 ADDIII 37' ALTERATIONS X%%%%%%X% RESIDENTIAL 9 82 kXXXXXRXX 133,492 951,637 484.50 1,3L0.50 5 1 77 110,500 148,000 4,572,347 384.00 7,359.70 NON-RESIDENTIAL I 60.00 478,50 MOVING 2 15 XXXXXXXXX I - -T__ XXXXXXXXX 120.00 DEMOLITION 22 %%XXkXX%% 707AL 36 401 138,286 1,385,360 27,007,002 4,------ 58,121,71 PERMIT FEEYr TOTAL ALL PERMITS II TOTAL MISC PERM1TSI ITS ITS I Number of Persil $ 1I n ar 4 1,841 t 434 9 507.70 6 307.10 I 16PERMIT FEES month 7e44a99r 53 640 577.95 79330.72 6,799ARNSFEC tOH2fEE5 03~ _7 MECHANICAL PERMITS 16 196 726,50 6,769.50 n Tt air rENCE FL 1111111 I'll 14 l01 210.00 1,470.00 105.O?MSPECTtOR55'OO month g ear 7 44 357.Q0. 2,244.00 7~5 0. INSPW NS LANDSCAPE 10 300.00 ear ,421.32 51 C, 0. FEE TOTALS 133 1 ,440 21379.15 74 ~ -~_T 444 1 4,ear 648,00 1 536.00 1143) 14. i S i2 rl t f~ SEPTEMBER 1990 P PIWfITE C018TatimoY YAL01 P11lSIS fel=t HO Sr Approx. ` Mo Se ~ Mo ` I l also ~ 1 ttN[tl sq. Ft. Total Total total Total SOSAL•ILDO TorAL-9MISS Total Total No if it 244.50 No Tr Mo Tr No Sr 8 k k261000 1 r ~ Olft fAKILT DYiLLL10 ff ~ , w.~~inrt.atlt4a 7 841 1 340 451 108.00 2 145.00 000 488.50 60 0 565 50 3 6.00 r.' p 826 4 ~ ADDMI011 i 1 8 66 8.00 3 60. 0 S 4 1 .00 80.00 3 2 111 37 380 5 838 119 69 203 19 495 31 2 57 .91 49 491.65 TOTAL PUT f11/ TOTAL ALL Ptm" TOTAL MI/0 p11MI4/i PIplITIr Sr Keats Soar 147p 770 r P1.OKNIMO raw" 41 5'45 497.80 6 546.10 TNs Msa/tt E 882 15 am mu" 48 $48 528.90 71349.46 4,233. 1 72 882,21 j KIOYAIIIon mm" Soar 16 163 577,00 61243.00 Moat! !1110/ pIMlITO 5 B5 50.00 890. 0 Cost Total I 320 00 0011» OOT lt1MRT1 42 2,192.0 LAI OAI~ "Mm 7 210.00 M p~ 5 49 We 61 484 t R~ WiALL00069 )1 1435.1.1 ATTACHMENT 7 1 ORDINANCE NO. AN ORDINANCE AMENDING ARTICLE II OF CHAPTER 28 OF THE CODE OF ORDINANCES OF THE CITY of DENTON, TEXAS ("BUILDING CODE") TO PRO- VIDE FOR AMENDMENTS AND DELETIONS TO THE UNIFORM BUILDING CODE, 1985 EDITION, PREVIOUSLY ADOPTED AS THE BUILDING CODE FOR THE CITY OF DENTON, REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; PROVIDING FOR A PENALTY IN THE AMOUNT OF $2,000.00 FOR VIOLATIONS THEREOF; f t AND PROVIDING FOR AN EFFECTIVE DATE. I THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: 1 SECTION I. That Section 28-28(4) of Article II of Chapter 28 of the code of ordinances of the City of Denton, Texas is hereby amended to read as follows: (4) Sec. 304(c). The second sentence of section 304(c) is amended to read as follows: For Group R. Division 3 occupancies, the plan review fee shall be 20 percent of any building permit fe.e as shown in Table 3-B. For all other occupancies the plan review fee shall be 50 percent of the building permit fee as shown in Table 3-A and section 309. ( 8ECTi0N II. That Section 28-28(9) of Article II of chapter 28 If of the Code of Ordinances of the City of Denton, Texas is hereby amended to add the following fees to be included in Table 3-A: J Table 3-A Permit Fees for Nonresidential Buildings and Additions and Repairs to Residential Buildings b. Other Inspections Feet (5) Issuance of Certificate of Occupancy for New Buildings excluding Group R, Division 3 Occupancies .......................................$10.00 (6) Re-Roofing of any buildinq............ $20.00 I ~EQ'ION iII, That the paragraphs (5) and (6) of Sec. 28-28 are hereby deleted and the remaining paragraphs of this section (Sec. 28-28 (7) through (20)) are renuabered accordingly. 1 SECTION iy, All ordinances or parts of ordinances in force when the provisions of this ordinance become effective which are inconsistent or in conflict with the terns of provisions contained in this ordinance are hereby repealed to the extent of any such conflict. 1Fi. 1 / n GECTION_V. Any person who shall violate a provision of this ordinance, or fails to comply therewith or with any of the require- ments thereon[, or of a permit or certificate issued thereunder, a shall be guilty of a misdemeanor punishable by a fine not exceeding Two Thousand Dollars ($2,000.00). Each such person shall be deemed guilty of a separate offense for each and every day or portion thereof during which any violation of this ordinance is committed or continued, and upon conviction of any such violations such per- 't son shall be punished within the limits above. SECTION VI. That this ordinance shall become effective four- teen (14) days from the date of its passage, and the City Secretary is hereby directed to cause the caption of this ordinance to be published twice in the Denton Record-Chronicle, the official news- paper of the City of Denton, Texas, within ten (10) days of the date of its passage. PASSED AND APPROVED this the day of , 19916 BOB CASTLEBERRY, MAYOR ATTESTS JENNIFER WALTERS, CITY SECRETARY f BY: APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY By t t 17. t t t DATE:12%17/91 CITY COUNCIL REPORT FORMAT f f TOs Mayor and Members of tho City Council ' FROM: Lloyd V. Harrell, City Manager i SUBJECT: Approval of an ordinance establishing the Beautification Commission as the Tree Board to implement the Tree City USA program RECOMMENDATIONS The Beautification Commission recommended approval at their meeting A on December 2, 1991. SUMMARYs In April 1991, the City of Denton submitted an application to the National Arbor Day Foundation to become a member of the Tree City USA program, In order to be designated a city must have a tree 5 preservation ordinance, an annual Arbor Day celebration, and have a Tree Board responsible for implementing the program, The Beautification Commission, formerly the Beautification Task Foroe, worked on the adoption of the tree preservation ordinance, and they were determined to be the appropriate board to implement the ' ' program, The Commission included the program in their goals and missions, but the Foundation .informed John Cooper, Chair of the ; Commission, that the designation needs to be in ordinance form. BACKOROUND: t City Council authorized the submittal of an application to Tree City USA in April 1991. PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Beautification Commission, Keep Denton Beautiful program, Parke and Recreation and Planning Departments } FISCAL IMPACT: No cost will be incurred. The city will receive material from the Tree City USA program and be able to publicize that Denton in a Tree City, Re a ullly~ s9ubmi t d s Pr area by: Llo d V. Harrell City Manager Cecile Carson Administrative Analyst i ApRant eds 1 eava Asto the City alter 0058W w i I I DRAFT: 12/11/91 DENTON BEAUTIFICATION ADVISORY COMMISSION MINUTES DECEMBER 2, 1991 f \ PRESENT: John Cooper, Dick Engle, Gertrude Gibson, Jeane Morrison, and Martha Gen Nelson i STAFF: Cecile Carson Administrative Analyst, Nona Garner Horticulturist, Owen Yost, Urban Planner, Jesus Nava 'vo Assistant to the City Manager, Frank Robbins, Executive Director for Planning, and D. J. Branham, Clerk Typist. VI. TREE CITY USA PROGRAM Chair Cooper indicated that the National Arbor Day Foundation had notified him that the Tree Board must be designated by ordinance. He continued that staff is preparing an amendment to the ordinance establishing the Commission to include designation as the Tree Board. { Jesus Nava asked Owen Yost to explain what a Tree Board will do. Mr. Yost explained that the Hoard would ensure that the program was carried out in Denton. The Board would enco+4rage tree planting and maintenance, Ms. Carson added that the Board would assVst in the organization of an Arbor Day celebration Dick Engle moved the motion, and Jeane Morrison seconded the, motion. P,s. Morrison asked for the date of Arbor Day., John 6ooper stated Friday, April 24, 1992. He added that the school winning the Treecyc.le poster contest will receive their tree on Arbor Day. i ti 1 ORDINANCE NO. AN ORDINANCE AMENDING SECTION 2-81 OF THE CODE OF ORDINANCES OF THE. CITY OF DENTON RELATING TO THE DUTIES AND FUNCTIONS OF THE BEAUTI- FICATION ADVISORY COMMISSION1 PROVIDING FOR THE ADOPTION OF POWERS AND DUTIES OF THE COMMISSIONS PROVIDING FOR A REPEALING CLAUSE! AND r PROVIDING FOR AN EFFECTIVE DATE. 1 ~ If ' THE COUNCIL OF THE CITY OF DENTON, TEXAS HEREBY ORDAINS: SECTION-1. That Chapter 2 of the Code of Ordinances of the City of Denton is hereby amended by amending Section 2-81 which shall hereafter be and read as follows: Sao. 2-81. Duties and Functions. I' That the Commission shall serve in an advisory capacity to the ! City Council and shall be responsible for making recommendations to the City Council, Planning and zoning commission, Public Utilities Board, Parks and Recreation Board and other appointed boards or commissions regarding issues and ordinances affecting the appear- ance and the environment of the City and the entrances into the City. The Commission may establish such committees as necessary to carry out the purpose of the Commission, The Commission shall serve as the Tree Board for purposes of implementing the Tree city USA Program by making recommendations with respect to the public tree-care policy for planting, maintenance and removal of public trees and implementation of a community forestry work plan. The commission may make recommendations to the City Council regarding the budget of the Enforcement and Beautification Division. SECTION II. All ordinances or parts of ordinances in force when the provisions of this ordinance become effective which are inconsistent or in conflict with the terms or provisions contained in this ordinance are hereby repealed to the extent of any such conflict. SECTION That this ordinance shall become effective immediately upon passage and approval. PASSED AND APPROVED this the day of , 1991. BOB CASTLEBERRY, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY., APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCRO CITY ATTORNEY BY: i t r 1 4 S r eiwpdocs\l1t\9or&rcr4 1 OR:)INANCE NO. AN ORDINANCE OF THE CITY OF DENTON, TEXAS, APPROVING A RELEASE AND SETTLEMENT AGRE•MENT FOR PENDING LITIGATION BETWEEN THE CITY OF DENTON AND MICHAEL L. GORDERT AND DECLARING AN EFFECTIVE DATE. ' THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS; I .SECTION I. That the attached Release and Settlement Agreement between the City of Denton and Michael L. Gorder, providing for the release and settlement of the litigation now pending between the parties before the District Court of Denton County, Texas in Cause No. 89-4297-16, is approved in accordance with its terms. The City E Manager is authorized to execute the agreement and all other docu- ments and make the payments and take such action as is necessary to comply with the terms of said agreement. SECTION II. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of 1991. 4 I 1 BOB CASTLEBERRYO MAYOR j I ATTEST: JENNIFER WALTERS, CITY SECRETARY BY., APPROVED AS TO LEGAL FORM: ` DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY BY, - y. li1r 1 i 1 CAUSE NO. 89-429716 MIKE GORDER § IN THE DISTRICT COURT j V'S, § 16TH JUDICIAL DISTRICT CITY OF DENTON § DENTON COUNTY, TEXAS C i RELEASE ANQ SETTLEMENT AGREEMENT The undersigned, for and in consideration of the sum of Nineteen Thousand Three Hundred and Twenty Four ($19,324.00) Dollars plus Courts costs, to me in hand paid, the receipt of which is hereby acknowledged and confessed, does hereby covenant that ' i this is a Release and Settlement Agreement made under a denial of i , j liability and shall never be construed as an admission of liability , and is made for the purpose of buying the peace of all parties and persons hereby released and to avoid further expense, in consideration of said sum and the premises, the undersigned does hereby receive said sum in full, final and complete released discharge, compromise and satisfaction of any claims, actions, demands or causes of action which have arisen or may hereafter arise, known or unknown, by the undersigned, his heirs, assigns or representatives for damages, actual or exemplary, costs, expenses of any element of damages including fees of any character, by reason of or growing out of this cause of action which involves a worker's compensation claim which has been appealed by Michael Leroy Gorder. And, the undersigned hereby covenants, warrants and agrees that no promise, inducement, representation, conduct by the persons hereby released, their agents or attorneys or any person in privity I j RELEASE AND SETTLEMENT AGREEMENT - Page I 1 t I I 1 with tham, has induced this release, except as hereinafter set forth. The undersigned, for himself and his heirs, assigns and i, repreeentatives, covenants not to sue the said released party for i the claim he made for workers' compensation arising out of an alleged accident which occurred on or about 01-26-87. Further, Defendant, City of Denton, shall pay all outstanding medical expenses for the reasonable and necessary medical treatment of the in;lury, made the basis of this lawsuit, in the above styled and numbered cause. I further agree that a Judgment may be entered in this case reflecting the terms of this Release and Settlement Agreement.. r EXECUTED this day of 1991. i i 4chamel Leroy Gor r i l STATE OF TEXAS S i COUNTY OF DENTON S BEFORE ME, the undersigned authority, on this day personally appeared Michael Leroy Gorder, known to me to be the person whose name is subscribed to the foregoig t instrument and acknowledged to he executed the same for purposes and consideration mFi that therein expressed. ORN Tp ~D SUBSCRIBED BEFORE ME on this the day of k~'r , 1991. NOTARY PUBLI IN AND, R THE STATE OF TEXAS 11 MY COMMISSION EXPIRESt gYpIC65At*CNi:i NOTARY PUBLIC STATE OF TEXAS 41yC0rHm @kp I!•t•93 a^ RELEASE AND SETTLEMENT AGREEMENT - Page 2 S i N'' razic~ T 4 CAUSE NO. 89-429716 MIKE GORDER 5 IN THE DISTRICT COURT S VS. $ 16TH JUDICIAL DISTRICT I S CITY OF DENTON S DENTON COUNTY, TEXAS AFFIDAVIT I THE STATE OF TEXAS 5 COUNTY OF DENTON S BEFORE ME, the undersigned authority, in and for the above ' mentioned County and State, on this day personally appeared Michael a Leroy Gorder, who after being duly sworn, on oath sr.ys that he is above the age of eighteen (18) years and not mentally incapacitated ~ s { in any way. s Affiant further sayst 'my name is Michael Leroy Gorder. I Z ~ am a male and roside at 3012 sob-O-Link, Denton, Texas 76201. My Social Security No, is 461-78-2375. I am the Plaintiff and Claimant !.n Cause No. 89-429716, styled "Michael Leroy Gorder vs, City of Denton" pending in the 16th Judicial District Court of Denton County, Texas, which suit is an appeal from the Final Award entered by the Texas Worker's Compensation Commission in Board No. 87--055875-N1, styled "Mike (Michael) (Leroy) Gorder, Employee) City of Denton - Self Insured, Employer, in a claim growing out of injuries sustained by me on or about 01-26-87, That on or about 01-26-87, as alleged in my report of lnjury,.I received an Injury to my hands and right foot while working in the course and scope of my employment, As a result of these injuries, I have been disabled as described in my pleadings on file in this lawsuit," AFFIDAVIT - Page 1 , i S li , "I recognize, acknowledge and understand that the liability of this claim is indefinite and incapable of being satisfactorily established, and that there is a bona fide dispute in connection with the extent and duration of disability that I claim to have sustained as a result of the accidental injuries referred to E hereinabove." 1 "I have made and entered into a Release and Settlement r , Agreement subject to the approval of the Court to whirh,this case is pending with the City of Denton in the total sum of Nineteen Thousand Three Hundred and Twenty Four Dollars ($19,324.00) plus } court costs (in addition to any compensation that may have heretofore been paid) I understand and agree that such total I payment is being made to me and my attorney, George A. Preston," "I further understand and agree that the City of Oenton shall pay and be liable for the following medical bills and expenses and none others "The City of Denton shall pay all outstanding medical expenses for the reasonable and necessary medical treatment of the injury, made the basis of this lawsuit, in the above styled and numbered cause," "In making this Release and Settlement Agreement, I realize that I will never be able to get any further or additional sums of money from the City of Denton. I further understand and agree that the effect of this Release and Settlement Agreement will forever close this matter and this can never be reopened at any time in the future for any reason," 1 i AFFIDAVIT - Page 2 F . a'6NN.kl4~ i ! i close this matter and this can never be reopened at any time in the i ~ future for any reason." i "I further understand that this case could be tried before a 1 jury and that I have a right to require my attorney, or some other k attorney, to try this case before a jury; but I wish to waive the + right and waive a jury trial and submit this Release and Settlement Agreement to the Court for its approval. In making this Release and Settlement Agreement, I have relied upon my own knowledge of the matters in controversy, I have been represented by an attorney of my own choice and have been advised of mf legal rights. Knowing i all of these matters and having the benefit of my legal rights, I r believe this settlement to be fair and reasonable and it is one that I desire to make. I hereby request the Court to approve this Release and Settlement Agreement which I have entered into with { the City of Denton. "In making this Release and Settlement Agreement, I have not and am not relying upon any promisor, representations, inducements or offers of any kind whatsoever made to mo by any officer, agent, r.hysician or attorney or anyone representing the City of Denton either as to the liability of the City of Denton or the nature and extent of the injuries, but rather I am relying upon my own good judgment as influenced by the attorneys and doctors of my own choice." "I have employed George A. Preston to represent me in this matter and I have agreed to pay him an attorney's fee of 258 of the recovery herein. The services of this attorney have been, in every respect, satisfactory to me and I request the court to approve the { j AFFIDAVIT - Page 3 aln n<a, t contract in which I have entered with him and to award my attorney 25% of the recovery herein." This Release and Settlement Agreement for Judgment which will be filed in this cause bears my signature and I have read the and its Release and Settlement Agreement and understand it, , i contents and effects have been explained to me by my attorney and I here and now request the Court to enter Judgment in accordance with the Release and Settlement Agreement. day of , 1991. SIGNED this the ` M /chael Le oy or SWORN TO AND SUBSCRIBED BEFORE ME, the and reigned autority by the said Michael Leroy Gorder on this the Id ay of i. r.<v 'qo 1991, to r.,ertify which witness my hand and seal of office. Ac. 12*o MY COMMISSION EXPIRES NOTARY PUBLIC IN 111 f7 R THE STATE OF TEXAS SpNGN~•k ~H MY C0M ~Exp• »'~a t AFFIDAVIT - Page 4 San V 1 DATE 12/17/91 1 CITY _ COUNC I 4_BB1!01--F-MK&f i I TO. Mayor and Members of the City Council FROM: ! oyd V. Harrell, City Manager SUBJECT: ADOPTION OF AN ORDINANCE AND POLICIES IMPLEMENTING THE RECOMMENDATIONS OF WILLIAM M. MERCER, INC., FOR : A NEW SALARY AND PERFORMANCE MANAGEMENT PROGRAM. k e R~r;COOMMENDAT I ONS it is recommended that the City of Denton adopt an ordinance authorizing implementation of the recommendations of William M. Mercer, Incorporatod, for a new salary and performance management program, and approved revisions to personnel policies related to implementation of t;, program, effective January 1, 1992, Funding , for this voF.ram has been approved by the City Council in the 1.991/1992 bu.i!;et. I i The recommendations of William M. Mercer, Inc., include adoption of a compensation and market competitiveness philosophy; creation of a classification structure based on compe n able factors; ranking of positions in the organization; and a performance management program. Mercer has recommended a salary range comprised of 13 grades; a salary structure for positions governed by Chapter 143 of the Texas Local Government Code; and salary structures for Personnel Falicies Seasonal, Temporary, and Executive positions. related to implementation of the salary m n gem r comet end tihaie been revised to reflect William M. The recommendations include bringing all employees to at .least, the new minimum salary of the assigned position and grade, and granting all others a 3% group increase, as approved in the 199.1/199?. budget, BUDGET. In the 1988/89 and 1989/90 budgets, the City Council approved funding for a and selectede the Veconsultingi firmdof aWilliamtM.n Mercer study) and Incorporated. As a result of the study, William M. Mercer, Inc., has recommended that the City Council adopt a compensation philosophy with the goal. of compensating employees in direct relation to the value of the position and the employee's contributions to the success of the t z t~ li h Department's and City's goals. City Council. Report Format Page 2 December 17, 1991 A classification structure was created, and all positions within the City classified according to componsability factors. Positions were placed in the classification structure utilizing COMPMASTER (a 1 ; salary management software package developed by William M. Mercer, f r I Positions were then ranked and market data, from competitive organizations, was obtained for 47% of those positions. The posi'tion's initial ranking was compared to the market data, and a midpoint for the salary range was established as the competitive rate. Salary ranges were established with the competitive rate as the midpoint, 80% of tire competitive rate as the minimum, and 120% of the competitive rate as the maximum, Thirteen salary grades were created (excluding Civil Service, Temporary, Seasonal, and Exeentive). A 12% increase is reflected between the midpoints of each salary grade. f Salary structures were also created for positions governed by Chapter 143 of the Texas Local Government Code. Nonci,vil service positions for Fire Recruit and Police Recruit were created to reflect Fire Fighters and Police Officers who are not fully trained and certified. The structure for positions governed by Chapter 143 I was established to reflect competitive information for the Police 1 Recruit and Fire Recruit positions for which the City recruits. Civil Service positions have also been established based on f' competitive market data. The Civil Service Commission has recommended the adoption of the Police and Fire Department classification system as provided by Section 143.041(b) of the Texas Local Government Code. Job Descriptions and policies related to the implementation of the { salary management program have been revised to reflect William M. Mercer, Inc., recommendations. f)f} tM5, DEPARTMENTj._.Q12 GROUP A, FF ECTE i The adoption of the recommendations of William M. Mercer, Inc., for a new salary and perfc.mance management program; the approval of f revisions to Personnel policies related to this program, and the authorization directing the City Manager to expend monies approved In the 1.991/1992 budget, will. affect all City employees. t i i T-. t I I~ t City Council Report Format i Page 3 December 17, 1991 FISCAh IMPACT- The City Council approved $784,673 for implementation of the new salary structure and performance management program for the 1991/92 fiscal year: General Fund: $607,672 Other Fund: $277,101 Total.: $784,673 Note: The cost is calculated to reflect a January 1, 1992 Implementation date, i Respectfully Submitted, f oy V. Harrell City Manager Prepared by: j Thomas W0 Klinck, Director Personnel/Employee Relations Approved by; I, 4ncipal iCe , Executive Director ervices/Economic Development arpmer9l.prn FIRE FIGHTER'S AND POLICE OFFICER'S f , CIVIL SERVICE COMMISSION CITY OF DENTON, TEXAS i I 0 DE 1! 91-11 Upon the recommendation of Thomas W. Klinck, Ci+~il ti Service Director, made in open session at the Fire Fighter's and Police officer's civil Service Commission meeting on Novemr ber ?7. 1991, the oommissdon considered he approval adopting a new jab classification Tand compensation program for the Police Department. Civil Service Commissio APPROVES the Police classification and comp omp Department. SIGNED AND ENTERED this 27.th day of iJyF~mbex.r 1991. BY THE COMMISSION: DERRELL l3IILL5 ~ CHAIRMAN , i i FgAN! KDAVILA, COMMISSIONER C DEAN NEWELL, C03 ISSIONER ATTEST: 4trun W KL NCXj DIRECTOR CIVIL SERVICE COICTgSION j 2280k/27:APP0001E.wp5 { i , x fl nh S. IAl FIRE FIGHTER'S AND POLICE OFFICERfS CIVIL SERVICE COMMISSION CITY OF DENTON, TEXAS 0„ R R 91-12 Upon the recommendation of Thomas W. Klinck, Civil R service Director, made in open session at the Fire Fighter's and Police Officer's Civil service commission meeting on tovember 27, 1991, the Commission considered approval adopting a new job classification and 1 compensation program for the Fire Department. The Civil Service Commission HEREBY APPROVES adopting the new job classification and compensation program for the Fire Department. SIGNED AND ENTERED this 7,7_th day of November, 1991. BY THE COMMISSIONS DERRELL BULLS, CHAIRMAN FRANK DAVILA, COMMISSIONER CHARLDM NEWELL, COMMISSIONER j ATTEST: Jtt THOMAS W. ..NCK, DIRECTOR CIVIL SERVICE COMMISSION 2250k/26:APP00019.wp5 f U ` *swpdocs\Rwrcer,o 260.3 1 1 ORDINANCE NO. AN ORDINANCE OF THE CITY OF DENTON, TEXAS ADOPTING THE RECOMMEN- DATIONS OF WILLIAM M. MERCER, INCORPORATED FOR IMPLEMENTING A SALARY DEN N EACH CLASSIFICATION N; PRESCRIBINGN THE SALARY NUMI ER OFA POSITIONS PROGRAM j OF FIRE FIGHTER AND POLICE OFFICER; APPROVING REVISIONS TO WRITTEN CITY POLICIES DESIGNED TO IMPLEMENT THIS PROGRAM; AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXPEND MONIES APPROVED IN THE BUDGET FOR FISCAL YEAR 1991/92 TO FUND THE MERCER SALARY MANAGEMENT PRO- GRAM; AND DECLARING AN EFFECTIVE DATE. t WHEREAS, the City of Denton has adopted a philosophy of compensating employees in direct relation to the value of the position and their contributions to the success of the City and their department goals and objc(;t'ives; and WHEREAS, this philosophy further holds that the City will strive to be competitive at the fiftieth percentile of the composite market based on actual salaries paid within the market; and WHEREAS, William M. Mercer, Incorporated has proposed a comprehensive salary Management Program for the City of Denton,' Texas, placing all employees into a new salary structure; and WHEREAS, as a part of this new salary Management Program and salary structure, William M. Mercer, Inc. proposes that employees' holding positions not governed by Chapter 143 of the Texas Local Government Code, and not classified as seasonal or temporary positions, will be placed into a new salary structure, whereby employees holding those positions will be compensated based upon performance and the relationship of the employee's salary to the market value of the job; and WHEREAS, the City Manager has recommended the adoption of the Salary Management Program prepared by William M. Mercer, Incorpo- rated; and WHEREAS, the Fire Fighters' and Police officers' Civil Service Commission of the City of Denton, Texas, upon the recommendation and request of the Director of civil Service, the Denton Firs Department and the Denton Police Department, adopted and approved on November 27, 1991 that portion of the attached Salary Management Program which relates to compensation and classification of fira fighters and police officers; NOW, THEREFORE, i I~ t H f i i i THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS! That the Salary Management Program prepared and proposed by William M. Mercer, Incorporated, attached Y ere rovedd incorporated by reference herein as ExhiblAe is to fireefighters ancZ officers classifications are i also approved. apply and olice the p §Z&319UI. That the schedule prescribing the number of positions for each classification of fire fighter and police officer in the City of Denton, attached hereto and incorporated by reference herein as Exhibit B, is hereby approved. CTIO III. That City of Denton Policies, numbered 104.01, 104.1040 106. 20 and 106.091 attached hereto and incorporated by reference herein as Exhibit C, are hereby approved. c~,~cmrgN IV, That the City Manager is hereby authorized and directed to expend monies approved in the budget for fiscal year and 1991/92 to implement the salary management paoga m pr pared and proposed by William M. Mercer, Incorporated, 3 incorporated by reference herein. 2ECTION Vs That this ordinance shall become effective on January 1, 1992. PASSED AND APPROVED this the _ day of 1991. SOB CASTLEBERRY, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY i BYI APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY PAGE 2 i ~II 11 `tA ,M')1 L1'.ts EIS r ~44 CITY OF DENTON l FIRE DEPARTMENT/POLICE DEPARTMENT SCHEDULE OF AUTHORIZED POSITIONS The Fire Department is authorized 96 positions as follows: Fire Chief 1 Deputy Fire Chief I Battalion Chief 3 Maintenance/Logistics Officer I Captain 18 Driver 32 Firefighter 40 i i The Police Department is authorized 106 positions as follows: Police Chief 1 Division Commanders 3 Lieutenant 9 Sergeant li Corporal 0 Police Officer 83 EXHIBIT H E~ I 3 k i ti 1 t { t j PERSONNEL/EMPLOYEE RELATIONS 104.03 I A 01-01-92 EMPLOYEE aEVELOPltsNT AND TRAINING i I PERrORMANCE APPRAISAL I POLICY BTATEMENTt it is the policy of the City of Denton and the responsibility of the immediete supervisor to annually review each employee's job performance. The City wants all employees to know how they are doing on the job. A performance review is used to maintain a record of progress and to evaluate job performance. The employee evaluation is based on progress and performance since tho last review. it is the philosophy of the City to compensate employees in direct relation to the value of the position and their contributions to the success of the City and their., department goals and objectives. The City will strive to be competitive at the fiftieth percentile of the composite market based on actual saiariAs paid within the markets The purposes of the employee performance review aret 1. To inform the employee of job progress by accurately measuring current performance levels against established criteria. 21 To determine recommendations for wage adjustments, prmotiona, disciplinary actions, reassignments, etc. 3. To acknowledge and reinforce special talents, skills, capabilities, and other strengths. 4. To provide an opportunity for employees to give feedback to their supervisor about ths.lr jobel to disouss common problems and poesible solutions. 5. To enhance job performance throuyh diucuasions of career interestao problems, and concerns. 66 To mutually set specific required behaviors for each performance rating category, or at the point of hire, to establish required behaviors for each performance rating category, ~i 4 if St 'V PERSONNEL/EMPLOYEE RELATIONS 104.04 EMPLOYEE ADVANCEMENT 01/01/92 i IN-HOUSE ADVANCEMENT j j POLICY STATEMENT: The City of Denton's in-ho se advancement policy is to make every i effort to fill job vacancies by in-house advancement of qualified employees to positions within the City. The authority to submit an employee requisition to fill a vacancy is delegated to supervisory staff by department directors. Requesting supervisors will # specify, in the requisition, when a vacancy is an in-•houme advancement opportunity for employees within the City. rot ±sny posted vacancy, all employees shall have an erjual opportunity to apply. An in-house advancement is defined as a move to a classification at a higher pay grade than the classification the employee is leaving. The employee being considered will start at the minimum salary of tho new classification, or receive a nominal increase over the I employee's present salary, whichever is higher. The decision for an in-houso advancement will be based on the quality of each applicant's prior performance on the job as per the class specifications and job description. Other areas to be considered are attendance records, education, records of progression, completion of training or developmental assignments) awards, letters of commendation, and details of leadership experiences where appropriate. APP0005C.wP5 2 I s PERSONNEL/EMPLOYEE RELATIONS 106.02 O1-OS-P2 i WAGE AND SALARY PLAN CLASSIFICATION AND COKPENSATION PROGRAM POLICY STATEMENTi it is the policy of the City of Denton to provide a systematic and organised approach for the administration of salaries for classified employees on a uniform, city-wide basis and to provide equitable and competitive compensation based on position classification, performance, and market analysis, it is the philosophy of the City to compensate employees in direct relation to the value of the position and their contributions to the success of the City and their department goals and objectives. The City will strive to be competitive at the fiftieth percentile of the composite market based on actual salaries paid within the market. s 1. Objectives of the Pay System A. To implement and administer compensation without regard tc any individuals race, color, nationality, religion, age, or sex. B. To maintain competitive rates of compensation that will enable the City to attract, retain, and motivate competent personnel. C. To more actively involve management and supervisory personnel in the responsibility of administration of compensation in their depart- ments. D, To compensate individuals based upon performance and relative ranking within the salary range of their positions. E. To provide a time sequence for Performance Rating Incentive (PRY) reviews. (See Policy 104.01) i i t I i PRRe0M0L/BNPL0YBB RBLATIONB 106.09 O1-01-92 j WAGZ An SALARY PLAN POSITION CLASSIFICATION AND BVALDATION/CLASSIFIED SBRVICB Policy statement E Bach position sh+All have a classification apeoification. Requests for new positions or reclassification of an existing position may be made to the Personnel ` Department. The Personnel Department will be responsible f/,r outlining the proper procedures for position classification and reclassification rrqurste, as well as 1 evaluating all positions for pay purposes. i E '4 IN" OM mow i I 1 t City of Denton Salary Management Program i Presented by: Thomas M. Riley Cathleen Chambliss i August 1991 William M. Mercer, incorporated 35o0 Texas Commerce Tower 2200 Ross Avenue Dallas, Texas 75201 1 (214) 220.3500 I 1 i TABLE OF CONTENTS - Section I - Project Summary 1 Section II Appeals Procedure . 20 23 Section III Next Steps . . ► Exhibits A. Position Ro-s;xinsibility Questionnaire B. Evaluation Plan Weightings i C. Market Analysis D. Sources of Competitive Data E. City-wide Salary Structure F. City-wide Grade Assignments f G. Police Pay Structure H. Fire Pay Structure 1, Police Recruit Pay Structure j J. Fire Recruit Pay Structure K Seasonal Pay Structure L Executive Salcry Structure M. Sample Performance Guideline Chart - Exempt N. Sample Performance Guideline Chart - Nonexempt i l s ~ yl ,j j SECTION I Project Summary l E_ i r kiSFls^4k e N ! i [ i j I 7 PROJECT SUMMARY Background I William M. Mercer, Incorporated (Mercer) was retained by the City of Denton to develop a comprehensive salary management program. The study includes about 1,000 employees in approximately 240 positions. The project Is being conducted to simplify and streamline the salary management program while ensuring the City's compensation practices are competitive and equitable. ' Prior to beginning the project, the scope and objectives of the study were discussed and the steps necessary to complete the study were outlined, The major activities In conducting the study are briefly discussed below: 1 i Project Approach - Phase 1: Internal Equity A. lets In order to gain a better understanding of the organization, Mercer consultants conducted 20 interviews with City management Including tine City Manager, all Executive Directors, and all Directors. All Division Managers and Superintendents were also given the opportunity to participate in group discussion interviews. i 'T'hese discussions allowed us to hear, firsthand, management's concerns regarding the salary administration process, We discussed the strengths and weaknesses of the current system, specific areas for improvement, the compensation. f philosophy of the City as it currently is and as it should be, any "hidden agendas," as well as the overall culture of the City. We also discussed the compensable factors which are important to the City Including the relative importance of i LJ is City of Deafen Salary Mannewent Progno Page l ; i PROJECT SUMMARY (Continued) i management skills versus technical requirements, 'rho issue of "pay-for-performance" versus a step-rate or longevity program was also discussed. In addition to our meetings with City management, we met with members of the City Council to gain their perspective and guidance on any changes to the compensation program. B. Comne055110n Philoso0h During this period, the Executive Directors discussed and agreed upon a recommended new compensation philosophy reflecting the City's desire to have a market based system which is also internally equitable and recognizes a job's value to the City. no Executive Directors' recommended new compensation philosophy states: - It is the philosophy of the City to compensate employees in direct relation to the value of the position and their contributions to the success of the City and their Department goals and objectives. - The City will strive to be competitive at the 50th percentile of the composite market based on actual salaries paid within the market. i The following objectives were also recommended by the Executive Directors: - To provide a systematic and organized approach for the administration of salaries, I ;1 To provide equitable compensation that Is based u;yon the value of a position and the work performed, , - To maintain competitive rates of compensation that will enable the City to attract, retain, and motivate' quality, high performing and competent employees. To actively involve management and supervisory personnel in the administration of compensation. To provide a system that includes recognition for individual performance, development and advancement. i~ - To enable management to plan and control overall levels of compensation consistent with economic conditions of the city. { City of Done" swbry MoeWmeet Prormm Page 2 gyn.: 4,rAxJ, Y PROJECT SUMMARY (Continued) F To support these objectives, the City also developed a compensability strategy for the job evaluation process. This strategy recognizes that the City operates an Electric Utility and other technically oriented operations and would strive I to compensate for the special technical talents required of these positions. The compensability strategy recommended by the Executive Directors addresses Basic or Fundamental Skills, Management and Supervision Skills and Individual Contributor Skills, i C. Questionnaire Ikvelu men Based on the recommended compensation philosophy, information gained through our Interviews as well as prior studies, l Mercer developed a Position Responsibility Questionnaire to be completed by all employees. This questionnaire would ,y serve two purposes: • First, it would be a means to gather current information about all jobs for job documentationCob descriptions; and Secondly, the questionnaire would avow us, with the assistance of a computer, to evaluate all jobs and develop a preliminary ranking of jobs on a departmental and City-wide basis. Since the questionnaire was to serve ns the foundation for the job evnluation process, it was designed to address ench of the compensable factors to b,e included in the job evaluation plan. new factors were; - Knowledge - Complexity , . Skills Budgeting/Planning - Local Government Skills - Contacts Technical Requirements = Work Environment Originality/Creativity Hazards f - Decision Making Dlrection of Others City of Denton Salary Management PrWam Page 3 l X1.1 t ysJ! i. S'. i4f51!{ ~J pRog(,"1' SUMMARY (Continued) Once the questionnaire was developed, it was reviewed by Personnel staff, the Executive Directors, and the Directors. nses to each the ` This was done to ensure the appropriate comprnsablo factors were ing used, the outlined and the overall wording of Pie questionnairef was j questions correctly addressed the various levels performed in he City ` suitable for the City's culture. Because of the importance of gathering complete Information aut the of management and hniical skills required of each position, the questionnaire was also reviewed by special proessional employees with technical responsibilities (Engineering, Information Services, Electric/Water etc.) I After several sets of revisions, the gtsestionnaire was then tested in a proctored session on 40 employees representing a cross-section of the City. This allowed us to determine if employees had any problems understanding the questions 1'l and if the levels of responses seeined adequate to reflect the variations in City jobs. i Based on this test session, the questionnaire was again revised. Some questions were reworded for clarity and some responses were revised to,echieve a better reflection of the diversity of jobs in the City. The final Position Responsibility Questionnaire is shown in Exhibit A. D. Qj9ftUft_QM9kft After the questionnaire was finalized, copies were distributed to all employees for their completion. The questionnaires ,I were then reviewed by each level of management. 'I'hla Included thee~ ~ ensure the completed questionna$re or Superintendent, Director and Executive Director. These reviews adequbtely reflected the responsibilities of that job. Where appropriate, changes were made. Each reviewer initiallzed I 1 every page to indicate the review had been completed. Page 4 City of Dmtan Salary Mrtnsaem"t Propab t i J I I PROJECT SUMMARY (Contlnued) i We had scheduled about four weeks for this process. In reality, it took over three months. However, the delay was felt to be necessary to give all managers adequate time for review. E, Ouestionn ilre Analysis Each questionnaire was coded by the Personnel staff and then forwarded on to Mercer. The questionnaires were reviewed by Mercer consultants; comments were read; questions were resolved. Then all questionnaires were key I punched and the data loaded into our software package called CompMaster". Job evaluation looks at jobs--not incumbents. T'herefore, each distinctly different job can only have one evaluation even though it has multiple incumbents. Thus, we had to first determine where distinctly different jobs existed and then develop one evaluation based on the multiple responses. t We reviewed each of the jobs with multiple incumbents, initially looking at variance In responses to see if It was one job or if some incumbents were perhaps misclassif"ied. When major differences were detected, we reviewed the written comments describing the job as well as the responses to each of the compensable factors. If the written comments indicated the incumbents were not all performing the same job then the incumbent was flagged for further analysis and review. When multiple Incumbents were all performing the same job, we took the most frequent response to each question and used that as the kvaluation, i Page 5 ~ City of Notoe Solary Mo eaoent Prop"m r . 'I I I PROJECT SUMMARY (Continued) I f F. $Mfteatal RaokfUs Not every compensable factor has an equal importance to the City so they are not "weighted" equally in the evaluation 1 plan. Mercer consultants developed a suggested plan weighting for each of the factors based on our prior experience and input from management. These weightings (shown In Exhibit B) were used to prepare a department ranking for j each Executive Director/Director to review, If The Executive Directors/Directors noted any concerns they had about the rankings and we reviewed these for possible realignments. At this same time, Mercer consultants were reviewing all of the evaluations for consistency across departments. Some evaluations were revised to reflect the Executive Directors/Directors changes; others were revised to reflect consistent City-wide evaluations. G. City-Wide Raniking_s Mercer consultants then developed a City-wide ranking of all jobs for review by the Executive Directors. The Executive l Directors noted some positions which seemed to be out of alignment and these were reviewed and where appropriate, adjustments were made. H, Undate of Job DMMdWoas i All working job descriptions have been studied and have been updated to reflect current, new major duties and responsibilities. These job descriptions also reflect the minimum qualifications for performing the job as well as the specific factors which indicate the level of contribution for each compensability factor. Job descriptions and minimum . r City of gerloe salary ma"Orm el Program Wage 6 I i{Sa,. 1 Y•s. ,y a , it i ; PROJECT SUMMARY (Continued) qualifications serve as the beginning point for recruitment of candidates for filling a job as well as a guide In training a new individual in performing the job, i We recommend job descriptions be reviewed at least every three years to ensure any changes in job duties and responsibilities are reflected in the job description. Reviewing approximately one-third of all descriptions each year will ensure the job descriptions are current. i ' Project Approach - Phase IIt Market Analysis and Salary Structure Design A. Market Analysis Each year, the Personnel Department. conducts a market analysis to determine the City's relative position in the competitive labor market. As a part of this study, Mercer conducted an Independent analysis of the competitive ` marketplace in order to determine the City's relative position in the competitive labor market. This provided us with data regarding the external value of jobs which could then be combined with the Internal value of jobs (determined through the job evaluation process) to develop an overall salary structure for the City which would allow the City to i competitively recruit in the market for new employees and retain competent current employees, For purposes of collecting competitive market data, the Executive Directors determined which cities and local Denton employers make up the City's local market. These choices were based on who the City recruits new empW" from S and who the City loses employees to. The City draws qualified applicants from local Denton employers (including governmental entities, private companies and universities) for most ton-exempt positions and from the Metroplex for (qty of lhnlan gidary Mo ageo"I Yro6nr Page 7 I s { iv t PROJECT SUMMARY (Continued) most professional, mld-manrgi, tnent and executive positions, Some specific cities and other organizations were selecte.: r for positions in the Utility Operations since these positions would only be found in cities or other organlzatin:,s operating an electric or watertwastewater utility. Mercer contacted each of the selected cat :s to solicit current pay data. The Personnel Department also conducted its annual market survey which included the selected cities as well as the other organizational entities selected by the Executive Directors. We cross-referenced the data collected by Mercer and the City to ensure we had accurate data and valid matches. This data was supplemented with data from the 1990 Denton Personnel Association Survey, the 1991 Texas Municipal League Survey and the 1991 North Texas Council of Governments Survey. When developing a new salary structure through job evaluation, our experience indicates that competitive data 1s needed on about 25.30% of the jobs. Mercer and Denton's Personnel Department were able to locate market data for 47% of the positions in the City. This is significantly more than what Is necessary but provides a much better link to the marketplace to ensure employees are paid competitively. As shown In Exhibit C, the City's overall competitive position is at 87% of the competitive market. Mercer recommends that to be competitive the City should be within ±10% of the average market rates, When reviewing the data outlined in Exhibit C, it is Important to remember that these comparisons were made job to job and did not consider the { Incumbents in these jobs. Each Individual situation, including time in position, full knowledge of duties and responsibilities as well as Individual performance levels should be considered when determining whether an employee is competitively compensated. cky of Denton Salary btanWacnt rroar*m Page 8 1 i I l i i PROJECT SUMMARY (Coutinued) The cities and local Denton employers which were included in our analysis are shown in Exhibit D. B. S.t.rv Structure Ikvel4Pment Salary structures are used to provide a process to administer compensation in an equitable and uniform manner for sFactive civil service and non civil service categories. The internal value of each position Is their re employees in ~ established through the job analysis process. The external value of each position is determined through market analysis. Using both the job analysis and the market analysis, positions are grouped by similar value. Salary ranges and grades are then set based on these groupings of jobs and the competitive market. i Future adjustments in the competitive market will be applied to the salary structure based on the fiscal capabilities of the City. Note Cirif Serric+e Based on the City's recommended compensation philosophy, we developed a pay sysit+m for non civil service positions designed to provide a range of pay which reflects the internal and external value of each position. This structure tends itself to a pay-for-performance system (explained in Phase III of this report). Every position has been assigned to a i grade (e.g. a grouping of positions) which has a minimum, midpoint and maximAlm level of pay. The minimum Is established for employees who are relatively new in the position and still learning the duties and responsibilities required of the job. The midpoint is for employees who are performing all of the duties and responsibilities of the job in a fully proficient manner. For Individuals who have fully mastered the duties and responsibilities of the job and have progressed beyond tho normal expectations of the position, a maximum value has been established. This is the maximum amount the City is willing to pay anyone functioning in a given position. City at t "e " satrry M001ft "nt Pro ON Page 9 i ,l a, f PROJECT SUMMARY (Continued) 1 In order to develop a salary structure which allows the City to pay cofopetitiltions rates cont ned in each grade. salary A consistent were established with the midpoint reflecting the average market data pos 1 percentage increase was used between the midpoints of each grade to elnsu e~ a uniform st `u tsed uur`o a f developedmeaningful in so th t as employees move up in the system, the increases are uniform. mpression in su and increases and to reduce the amount of overlap a ento~ol c anges and the the spread ilnithef lowest and highcstcompetitivc supervisor pay which can occur if midpoints market rates and the 1217,v between midpoints, thirteen (13) grades were established. The minimum of each grade was calculated as 80% of the midpoint (or competitive rate) and the maximum of each grade was set at 120% of the midpoint. This provides a 50% ills spread and abilities. each salary range and should allow sufficient salary growth potential as employees grow in knowledge, s Jobs were then placed in the appropriate grade based on the external market data and the internal vaiue determined through the weighted compensable factors. st City-wide salary structure Is recommended for all positions except civil service, seasonal and executives.. A City-wide For administrative purposes only, the structure has II structure will ensure internal equity is maintained across the City. i been divided into the pay plans currently used by the City (Service/Maintenance, Office 5uppor►aerical, Technieai/Paraprofessional, Professional, and Management/Supervisory.) The recommended salary structure is shown in Exhibit E; the placement of jobs in the structure is shown in Exhibit F. Page 10 qty of Demo" S bq ma osewsat Proeraw i zt PROJECT SUMMARY (Continued) i Civil st"ke Because of the requirements mandated un: er State Civil Service Law, separate structures were developed for the civic I service positions in Police and Fire. For these positions, we collected market data on starting rates of pay as well as average actual pay. It is important for the City to maintain competitive rates of pay for the positions of Police Officers and Fire Fighters since these entry positions are the only positions in the Police and Fire Departments for which the City recruits. Because of State Civil Service law, promotion comes only through competitive written examinations and command ranks are oily filled from within the Department. Civil service employees cannot leave the City for nuother civil service position unless he/she Is willing to start all over at an entry level position It is important to compensate civil service positions competitively to ensure proper growth and motivation. The recot~.mended 1991/1992 pay structures for Police and Fire are shown in Exhibits 0 and H, The recommended structures for the Recruit positions are shown in Exhibits I and J. Each year, the Personnel Department will determine how much the market has moved and what the City's competitive posture is compared to other cities in the area. Structural adjustments will be recommended as needed to maintain the competitive position of the City, given the fiscal constraints on the City's ability to adjust wage structures. s Provided the City's budget can afford adjustments to payroll, the command positions will have a new step added next i year in an effort to bring those positions closer to market. New Incumbents will be paid at the base rate for the position. 1 a ,a 3 Page 11 My or DmWa Sabo Menaaeammt Program R i 1 r Ir i PROJECF SUMMARY (Ontlnued) Seasonal Seasonal positions at the City are primarily found in the Parks and Recreation Department due to its seasonal programs (swimming pool, parks maintenance, recreation programs, etc.) By definition, these are short term positions and thus vacancies need to be filled quickly. In order to streamline the recruitment process and provide flexibility as staffing needs change from season to season, a five tiered structure has been developed for seasonal positions based on competitive market rates. The recommended structure for seasonal positions Is shown In Exhibit K. It is our understanding that due to current budget constraints, this structure will be a part of management's 1992/1993 budget proposal. The current structure for seasonal positions will remain in effect until that time. E~+ervttivas With respect to job analysis, market analysis, salary structure and pay-for-performance methodology, the recommended Executive Compensation and Incentive Program is consistent with the salary management program recon !.ded.'or non.. civil service employees. It ties compensation to the competitive marketplace and provides for salary it .."ases lased on the performance of the individual and his/her increasing value to the City. Once an executive reaches u•arr he/she would no longer be eligible for any base salary increases until the market data Increased. However, all executives would be eligible for the Long Term Business Strategy Incentive Program which rewards executives for their contributions in f assisting the City Council and City Manager in accomplishing the goals established for the tong term growth and . development of the City. The amount of the incentive would be determined by the City Manager based on, his/her assessment of the individual's performance. i The recommended structure for Executive positions is shown in Exhibit L City of Dmim S@Wry Msnopment program Page 12 j f 1 } $ PROJECT SUMMARY (Continued) Irr►~Arralvsis Mercer recommends all employees (with acceptable performance) whose salaries fall below the proposed minimum salary for the new assigned grade for their position receive salary Increases to bring them up to minimum, We have calculated the cost of such a move based on the current individual employee database. Based on this current employee database, we anticipate it will cost approximately $244,072 to bring all employees up to the minimum of their pay range. Project Approach - Phase III: Performance Management Program : vilew As a part of this study, Mercer reviewed the City's Performance Management Program looking at the methodology used to conduct performance evaluations as well as the link between individual performance and the distribution of merit increase dollars. A. Review of the Current Performance Evaluation Prottram Performance evaluations for nonexempt employees are related to the-, job's duties and responsibilities and include three levels of performance, "Consistently Exceeds", "Meets Requirements" and "Needs Improvement". Although it is impossible to take all subjectivity out of an evaluation program, if administered and monitored properly, this program should provide 1 fair and objective feedback on job performance and allow for equitable and consistent evaluations of employees across departments. Performance evaluations for exempt and management employees are also related to the job's duties and responsibilities City of rlentoa Wery mony►emeno Pmram Page 11 I` S(I JJ. ,µ,u......u ,pUgeq{ r i PROJECT SUMMARY (Contlnued) j as well as other necessary professional and management skills (Communication, Planning and Budgeting, Administrative Reporting, etc,) Again, if administered and monitored properly, this program should result in fair and objective feedback I to employees on a consistent basis across departments. The management and exempt program can be improved by providing for some Identification of levels of performance such as "Far Exceeds", "Frequently Exceeds", "Meets Requirements", and "Needs Improvement". The current merit increase program has been used by the City for approximately eleven years. When this original program was implemented, it was tied to "satisfactory" performance levels. Since the City had not previously tried to differentiate performance levels, it was decided to phase in the merit system and only differentiate between those employees meeting expectations and those employees not meeting expectations, Unsatisfactory employees did not receive i , In this way, the City could begin training a merit increaso; all satisfactory employees received the same increase performance. managers/supervisors in how to conduct performance appraisals and to recognize poor The program did allow for recognition of above average performance. However, in the administration of the program, ; I with the limited salary increase dollars available, very few managers were able to compensate their employees for their outstanding performance. The fiscal constraints of the City forced most managers to grant the same salary increase to all satisfactory and above employees. B, $ Lions floe a PavFor•Perforntr~nct+ S~t#1}! Based on the City's stated compensation philosophy, the City's goal is to pay emplryees based on the relative value of the position to the organization as well as to recognize and reward individual employee contributions and performance. j In order to reward employees for their performance, we recon mend the City enhance the current merit piWam and j Page 14 city of Denton Srhry Manales"t Proems i j 4 PROJECT SUMMARY (Continued) Implement a purer pay-for-performance program. I The City will improve its performance management program by managing an employee's pay In relation to the value of the job (both internally and in the marketplace). Basically this means the City will continually strive to bring all employees up to midpoint (the value of the job) In concert with their Increased knowledge, skills and abilities. To assist the City with this process, the proposed salary ranges have been divided Into four equal sections called quartiles. This makes It easy to track employees as they move through the salary range. When an employee's salary has passed the midpoint and has moved into the third quartile, the City will still make salary adjustments for performance but at a lesser rate of increase since at this point the employee will be paid above market. Once an employee's salary Is In the fourth quartile, the City will no longer grant salary increases (rolled into base salary) but Instead will reward performance through lump sum Incentives. The maximum of the salary range represents the most the City is willing to pay for any job. Any employees who are currently over the range maximum will also no longer recelve salary increases but may receive lump sum incentives based on their performance. Budgetary controls have been implemented which limit the number of employees which can receive an appraisal of outstanding to 10% of the total number of employees participating in the pay-for-performance program (e.g. exclusive of civil service and seasonal employees). The new system will allow the City to reallocate the merit dollars to reward outstanding performance without requiring i i additional funding. A proposed performance Increase guideline chart has been developed to assist managers/supervisors In determining the appropriate salary increase to award to an employee based on his/her performance. The chart is set up In a matrix format with the y-axis being the employee's overall performance rating and the x-axis being the placement of the employee's pay in the salary range. To determine an employee's percentage increase, the manager/supervisor finds the f CIly or Dmtm Salary Ma"gera"t Program Page is t al s i E r II F ) PR43JN:CT SUMMARY (Continued) ~i f performance level and quartile on the matrix; where these two lines Intersect, the suggested percentage increase is indicated, Sample performance guideline charts are shown In Exhibits M and N. The established matrix percentages are a budgetary item which will need to be approved each year by the City Council as part of the total compensation program. Future adjustments for shifts in the market will be applied to the salary ranges only and not to an individual employee's bane rate of pay. Thus, the City will be able to maintain the competitiveness of its pay program and focus any approved funding for salary increases into the pay-for-performance program. A I C. fthrettn• for EMpjnvee Salary Increases Each year, Directors will be allotted an amount of money for them to grant employee salary increases to be called performance Rating Increases (PRI). This PRI budget will be determined for each Director based on the approved pay. for-performance budget. It is up to each Director to ensure the salary increases awarded in his/her department stay within the established merit budget. When the PRI budget has been distributed, no other employees will be granted t salary Increases for that year. Therefore, when above average Performance Rating Increases are granted, there must also lx some below average awards. For most departments, this should pose no real problem since most employees will be rated "Meets Expectations". The number of outstanding performers is typically about equal to the number of employees that need improvement. For smaller departments (under 30 employees), however, It is difficult to stay within the merit budget every year and still reward the outstanding performers. The law of averages will not work every year for these small departments. City or Denton Salary Mana`ewent Program Page 16 { e< . s. A ~ ,w~.::dr.:m si wciR.a-t .~....,...r r..., i.;. v ...:-.ww...... , 1 r 1 1 1 1 PROJECT SUMMARY (Continued) For this reason, we recommend establishing a PRI budget equal to 1.2% of the overall pay-for-performance budget. With the City Manager's approval, a Director can reward outstanding performance from this special merit budget without penalizing the other employees in the department by arbitrarily reducing all performance appraisals. Typically these requests for exceptions will be come from the Directors of the smaller departments since it will be more difficult to meet their merit budget each and every year. It should be noted that this special merit pool should not be considered a fund which will automatically be spent every year. All Directors should beheld accountable for staying within their merit budget and should only be allowed to award a salary increase from the special PRI budget when truly outstanding performance would go unrewarded otherwise. Mercer will work with the City a finalize next year's PRI budget and assist with cost analysis. D. Monitoring P*rlWnance A sell and Saterv Increr M As a part of this study, a software package called ComplViaster'" has been installed on the computer in the Personnel and Employee Rc cations Department. In addition to monitoring job evaluations and competitive data, this system will also allow the City to track performance appraisals and employee salary increases. The Personnel Department will be able to monitor the appraisals conducted In each department and the corresponding ralary increases, The Personnel Director can then counsel with departments which continually rate all employees outstanding as well as those that tend towards all "Meets Expectations". Budgetary controls have been implemented which limit the number of employees which can receive an appraisal of outstanding to 10% of the total number of employees participating in the pay-for-. performance program (e.g. exclusive of civil service and seasonal employees). The CompMaster" software package will make it easier for the City to monitor trends In performance evaluations and thus properly control the distribution of merit increases. ctty or Denton Selory ManWftent Progrrm Page 17 Vd. 1 MY'JkidN I r.~ i I [t i PROJECT SUMMARY (ContiniKd) The historical data on performance appraisal ratings can then be used the next year when preparing the new performance increase guideline chart. The software package will provide the Personnel Director with a lot of flexibility when developing a new matrix to fit the City's budget. i Project Approach - Phase IV: Final Report, Installation and Monitoring A. Training o[ Personnel Staff We have worked closely with the City's Personnel staff to ensure that each step of the program has been understood. The CompMaster" software package that will be used to monitor and administer the program on an on-going basis has been installed on a computer in the Personnel and Employee Relations Department. We have provided training for several employees in the department and will continue to provide technical support and assistance throughout the implementation process. On-going assistance is also available through an 800 number to our help desk in Louisville, B. Admi istrative Paticies and Procedures We have worked with the City's Personnel staff to develop procedural guidelines and practice standards to implement our recommendations for the new salary management program. We have reviewed this material and the approaches explained in the manual. We are supportive of these practical guidelines and standards and believe they reflect a reasonable method to effectively monitor and manage the details of the new salary management program at the City. i We will be available to assist the City in developing any other policies and procedures guidelines to ensure the programs f!, are administered fairly and equitably. t City or Denton Salary Marmwi nt Program Page lg M9L LI\i.:. ~Y4A-}4^i'i:tiASVa. l.a r t. vc 1r.-/.u+ . . v. t v..re.t w gyn. cs.t ♦..6.Y(:+aaPd Y.xk.wfnkviAS :9aA}n i E i PROJECT SUMMARY (Continued) i ~ G meals cedur~ we have developed appeals procedures to be used during the implementation of this program. Mercer will he available Is process for the next year. Our recommendations for the appeals process are outlined to assist the City in the appee in SecOn 11 of this report. D. err! OdUtaPAm I I Upon acceptance of this program by City Council, Mercer will be available to assist in orienting supervisors and managers regarding the now salary administration program. j Page 19 t City of D"im SON" M"ft"W Mt Pro "Sk ..r-..x.Mavzl6d:YSY.M.IW°ws..-.r+~n_ i i 1 I 1 i l i j SECTION II Appeals Procedure i y i j l i I ` Ksm.r^..Um.bus.~ hl'uaSi1~/S+dY'4` ;W kY~u'Piiv~~+Y.,x~ ~ r'w .......,rs <-...h.., vn.... y.._~k.aiF .•-u~<.::.uiwvwn~ ~H..x..uArN% Nffv< ' A i I J f i i APPEALS PROCEDURE assignment Any employed who believes that their job or a subordinate's job has been immediate Supervisor, Direct rand Fxe utive request a review of the position. All appeals must be forwarded up through Director. If the Executive Director believes a review is warranted, the appeal will be forwarded to Personnel for presentation i` to the Classification Review Committee. i f The Classification Review Committee will be comprised of three Directors, each with a minimum of three years of service with the City. The members will be selected by the City Manager. At the end of the first year, one of the members will be replaced by a new Director from another department. The other two members will remain on the Committee. Each year thereafter, one of the members will step down and will be replaced by a new Director who will serve a three year term, The Committee will meet in August, 1991 for the initial appeals process and thereafter on a quarterly basis. The appeals process is outlined below: i Docnmentatioa for A°ve+rl A. A new Position Responsibility Questionnaire must be completed when a position's classification is being appealed. The i reasons for the request for review must be explained in detail in an accompanying cover memo. s t B. Cnbtnlsdons to Peril ' The questionnaire and cover memo must be approved and signed by the Executive Director who will then forward both to Personnel. i' F _Page 20 City of t tMm Salwy Mrwr<ewent Pro"in i -T, FYI. 05Q'3s 5 1 APPEAi S PROCEDURE (Continued) E C. Penonsel c o The Personnel Department will review each request by comparing the duties and responsibilities outlined in the new questionnaire with those In the existing Job Description to ascertain if the job has changed since it was last evaluated. The justification provided In the cover memo and other documentation will be reviewed to determine if some aspect of the job was initially overlooked. . Responses in the new questionnaire will be entered into the CompMaster" system and the autceheck analysis will be E performed to look for anomalies and inconsistencies. Superior, subordinate and poor positions will be identified by Personnel for comparison against the new responses. Market data will be gathered from the appropriate competitive labor market for the position. The Director of Personnel or a designated representative will present the analysis to the Classification Review Committee along with a recommended action. D. i The Committee will review the materials submitted by the Executive Director, the analysis conducted by Personnel and the Personnel Director's recommendation. Based on this information, the Committee can (1) approve the appeal, (2) k deny the appeal or (3) request additional information. The Committee is not authorized to approve the movement of any pasltion more than one grade level without the City Manager's approval. Page 21 c I pry of Dot" WWI mompoe"t PMBMDI t 1 APPEALS PROCEDURE (Continued) Manager wit make the if the position being appealed is in the department to vote on the appeal. If the vote is split between of the one other of the two C~om nilftee members, the City Director final decision on the appeal. c F. SBMfiW(A k&ft i The results of the appeal will be forwarded to the Executive Director from the Director of Personnel for communication to the affected employees. F. B No position may be evaluated more than once a year. No Department may request more than 1501o of its jobs be re-evaluated in any one fiscal year unless the Department has gone through a totni reorganization. All requests for appeal must be addressed by the Classification Review Committee within three months of when the request is made. E Page 22 ` CSI or DeMW SaWry Mapa{esa A Proara"r r ,r t {e"." ueen,a~u t IS 1 s i s s I I l SECTION III ; Next Steps i t" t E ) E i i i E I T- w r- ! f Vf-9:ti`:i I „pJe. 'y! 4 1 NEXT STEPS IM0 following 'items will be completed over the next month before final implementation in October. 1, Appoint an Appeals Committee. 2. Plan fur and establish Manager and Supervisory training in the salary administration process. 3. Plan training activities and communication program for all employees, 4. Conduct appeals of classification and placement in proposed pay plan. 5. Review and establish appropriate titles and career paths. 6. Upjate current policies for City Council consideration after appropriate legal review. 7. Determine appropriate process for budgeting in future years. t3, Reconfigure the mainframe computer based on changes made to the salary administration process. 9. Finalize the administrative procedures and processes. 1 Page 23 i City of Deatm Salary Meafteaeat PrWom ktil~'!Y F f , I I i EXHIBITS t - i l I 1 i; _ _.........w~. W~walwllun:-YN4NH4rld44Y r+N.AW.9kYY1[~!Fp!FAR1J.ili{LJ'.411L4µbVhM VM'.V!"~x>nW WG14d'114fbNafuu~tiFWi bHaM.fiAIWJIAMrMMN ♦wwM.v~~.°•°, ~ ~aNamv~y L. Employee Name: Position Title: Job Code; F Position Control Number: ► Book Number: City of Denton ! Position Responsibility Questionnaire l ~ i i it I 1 PURPOSE AND INSTRUCTIONS G This questionnaire is designed to gather facts about the duties and respon- ' sibllitles of your job. Your answers, the responses from other employees In the job, and comments from your supervisor will be used as Input into the evaluation of the jobs at the City of Denton, This form will also help us to update our current understanding of the jobs which make up the City. ell Keep In mind this Informatloi, will be used to help us better understand the duties and responsibilities of your job, The form Is not an evaluation at your performance on the job. i Please be thorough and accurate. When responding to the multiple choice E questions, select the one response that best reflects your position, If you 4 I have difficulty choosing between two responses, select one and write your concerns at the bottom of the page. Do not understate or Inflate your answers, Base your responses on the duties and responsibilities that are j most typical of your job under normal conditions, not special projects or temporary assignments. It might be helpful to Imagino you are explaining i the requirements of your job to someone just hired to the poshlon, Only your supervisor and certain membem of the Personnel staff will have access to your completed questionnaire, 4f you have anyquutions, please see the Personnel department. This questionnaire will be computer voored and computer validated. Hlmce, i responses which appear Inconsistent will be reviewed In more detail to fully understand the reason for Inconsistencies, Please be is accurate as pos• sible, c 1 GENERAL BACKGROUND INFORMATION Date: F Your Name: Job litter Department: Division: Your immediate supervisor's name and job title: i Name: Title: - - - - Your total length of service with the City: Your total length.of service In current job, { Years Months Years Months I i Your current pay status (check one): exempt (no) eligible for overtime pay) nonexempt (eligible for overtime pay) YOUR JOB SUMMARY Briotly describe the basic purpose of your job, What Is the overall goal of your job? ll t 4 j i jl A YOUR BASIC JOB DUTIES List the most significant duties currently performed on a regular basis, Start erlch state- ment with an action verb; for example, draw, build, distribute, write, plan, process, design, administer, etc. Indicate the Importance (in relationship to your other duties) and fre- quency of each item you have listed by recording the appropriate number In the spaces provided (use the guide below). zs 1 h R 1 ~ a12 t T~fl Tt~Ia! ~Cll~ ` II « . a a 3 ~~T~Ct~ r~ vF. X t A Y y} 1yy 1 T Al 1 Dh ~F 4d'r ~ e '.1 4 f Example. Duties Significance Frequency 1. Compare accounts payable Invoices aga)nst 3 2 purchase requisitions, ii r F 4 ii Duties Slgnfl7cance Frequency t, s r 3 2. f - i f ~I f Supervisor's Initial= f 2 t j1, 4'vn'r~it Y YOUR BASIC JOB DUTIES (contlnued) Duties $19nifloonw Frequoncy 3. i~ 4. ti ' 3. I j 6. i f E _ i t 9 + 10. 11. 12. t . 8uprtvwws Inkw { 3 i l.Ltl.°1:H~ 1. 9 F ORGANIZATIONAL RELATIONSHIPS E Please fill in the chart below as it applies to your job. Sm with your job (third box from the top) complete the two levels above your job; then, on the left, others who also report to your supervisor. On the right list the jobs that report directly to you. 4 4 Personnel Use Only Next Highest Name Pos. Code; Management Level Div. Code; Ties Dept. Code: Name Pos. Code: Immediate Supervisor Div. Code: We Dept. Code: l . Your Job Name Title Other Job Titles Reporting To Titles of Jobs 3 Your Immediate Supervisor Reporting To You I I I I ` SuptMaor'$ Initial Ili 4 i t... , i ORGANIZATIONAL RELATIONSHIPS (*ontlnued) List the logical promotional positions to which someone could be promoted from your position; G i Position Tltie, (For Penonrwl Use Only) Position Code List the positions within the City that could qualify a person to be promoted to your poai• I tion: Position Title, (For Personnel Use Only) f' Position Code ! r su"r o ors Innw [ i _a A. k , 1 ~i 1. EDUCATION This question addresses the type and minimum level of formal education that is required E to be hired for your job. It does not address the type and level of education you may I have personally. Check the box of the ono statement which most correctly describes the minimum level of education required. The answer you select for this question may be dif- Went from your personal background. A. Education a i Some education, but not a high school diploma. 2 High school diploma or equivalent. 9 High school diploma plus commercial, vocational, trade or technical traln- Ing of 12 months or less. ❑ 4 High school diploma plus tirade "C" Certification. ❑ a High school diploma plus Grade "B" Certification. ❑ s High school diploma plus Grade "A" Certification OR specialized or techni- cal knowledge requiring 2 years of formal training (Associates Degree). Q 7 Bachelor degree gained through a formal four year college program or s;pe- clalized technical training of equivalent length (BA, BS). ❑ s Some specialized knowledge or certification beyond the four year level (CPA). ❑ o Masters degree or equivalent formal training In an area of specialization directly related to the work performed (MBA, MS). 0 to Doctoral degree or equivalent formal training In an area of specialization directly related to the work performed (JD, PhD, MD). if your job has a specific certification, iicensure or registration requirement, please Indicate; I 1 I Supervisor's lnRiai= l6 t I~i• k'ka r•,;, p~ I } (hh 1 r II. EXPERIENCE Experience as used here means that a person has actuaHy performed the work in this or another organization which would prepare him or her to adequately perform the duties of E your position in our organization. Assume that a person has the minimum level of formal education you indicated in the pre. 1 vious question. Check the one box which Indicates the least amount of work experience or training prior to entry Into the job that Is needed to be hired for this job. A. Prior Experience Less than 6 months. ❑ 4 3 years up to 5 years, i~ x 6 months up to 1 year, ❑ 6 5 years up to 8 years. Q 3 1 year up to 3 years. ❑ 6 8 years or more. How many years of experience did you have when you were hired or promoted Into your position in our organization ? k Assuming that a person has the minimum level of formal education and experience in the previous two questions, check the one box which indicates the k..+aa amount of on-the-job training required after entry Into the lob until the worker Is producing Independently. 8. On the Job Train Ing/Experienoe Less than 6 months. ❑ 4 3 years up to 5 years. Q 2 6 months up to f year. C] 6 5 years up to 8 years. ❑ 3 1 year up to 3 years. ❑ 6 8 years or more. How long did it take you to begin operating Independently when you were hired or promoted Into your position in our organization months, years? ' "Mwes Initial 7 f 1 ii I 1 III SKILL REQUIREMENTS F For each skill area, check the one statement which most correctly describes the most dif- ficult skill level used in performing your job duties. As with education, the statement you i f select tot your job may differ from your individual skill level In an area. I e A. Speaking Skills ❑ , I do not need any special speaking skills to perform my job; most of my speaking Is fairly routine in nature. Q z 1 provide or obtain work sic aypes of factual Information or explanations (such as instructions or ) ❑ s I provide explanations of technical or other complex matters to people with little or no background In the area under discussion, ❑ 4 1 provide explanations on technical matters to people with experience or t knowledge of the technical area, ❑ s I provide comprehensive and concise explanations of technical or complex matters to people at high levels within the City. , , t s S. Moth/Accounting Skills ❑ i I use minimal math skills to perform my job duties. calculations and/or make simple ❑ x !use basic arithmetic to perform simple ! bookkeeping calculations. y ❑ s t perform analyses involving ratios, percentages and simple statistical methods and/or make calculations to reconcile financial statements and ac• counts. ❑ 4 1 perform algebraic, trigonometric, geometric operations or moderately com• 4 pfex statistical methods and/or apply high level accounting methods for financial reporting. calcu or advanced 1 5 mephod9 an~or apply edv,ancedteccountl pimethods to assess overall financial position. Supervisor's Inhl&l = i I'. 8 1 r 'N 4 1 i i tll. SKILL REQUIREMENTS (continued) - ! For each skill area, check the one statement which most correctly describes the most dif- ficult skill level used In performing your job duties, C. Physical Dexterity Skills ti iii ❑ i My job requires a few simple hand operations but IM19 dose or accurate timing. ❑ z My job requires some accuracy and Intermittent use of hand operations with some speed and accuracy. ❑ 3 My job requires moderate dexterity with ordinary speed and accuracy for most of the day. ❑ 4 My job requires a high level of dexterity and coordination to manipulate machines or high volumes of material In short time spans with rapid coor- dination of movements. ❑ s My job requires extensive and highly skilled eye•har.6 coordination using precise and complicated operations over major portions of the work period i with high accuracy. 0. Problem Solving Skills ❑ i Problems are generally solved by my supervisor, i E ❑ 2 Problems are generally easy to identify; solutions are defined by policy 1 with required action specifically defined. ❑ 3 Problems are apparent but precise Identification may require further prob- Ing, inquiry or research; solutions are based on standard operating procedures or well-established past precedent. 04 Problems are not readily apparent and symptoms may be vague; facts may be Incomplete and require further Inquiry; solutions require interpreta- lion of Information and some Independent judgment, ❑ s Problems are difficult to Identify and facts may be insufficlent or mislead- Ing; extensive Inqulrylresearch may be necessary and solutions require Integration of Information and considerable Independent.judgment. j ` y Supervisor's 1nNW= 9 11:1 t i #Ak] SKILL REQUIREMENTS (continued) III. Check the one statement which most correctly describes the most difficult skill level used in performing your job duties, E, Public Or Citizens Interpersonal Skills ❑ My job requires limited contact with the public. Q Z My job requires the exchange of routine Information of a non-controversial nature, Us My job requires the exchange of non-routine Information which may be slightly controversial at times. ❑ 4 My job requires me to provide advice; it may require me to use par- suasion techniques In order to influence the public toward acme action. ❑ s My job requires me to negotiate In order to reach an agreement or solu- tion. ❑ e My job requires me to represent the City in public speaking forums, II i j ' Supervisors lnkial= I 10 i ~ "-1 1A. 4, k, thjf IV. LOCAL GOVERNMENT SKILLS This question measures the breadth of local government skills needed to perform the job } successfully. Check the one statement which most correctly describes the most difficult skill level required, l A. Local Government Skills ❑ , My job requires limited knowledge of other departments within the City. ❑ 2 My job requires some knowledge of a few departments In the City, such Yl as accounting procedures, personnel policies, or data processing guidelines. ❑ a My job requires some knowledge of most departments In the City. My job requires regular Interaction with most departments Involving exchange and receipt of information, R' ❑ 4 My job requires extensive knowledge of several departments in the City. My job requires providing advice to these departments on specific problems or general policies. ❑ s My job requires extensive knowledge of most departments In the City. My ijob requires participation In the establishment of policies which directly af- fect too operations of most departments. j t i i i l 4 Supervisor's irAW I i l 7 „,r ii V. TECHNICAL RECUIREMENTE Check the one statement in each box which most correctly describes the most difficult t technical level normally required in performing your job duties. A. Level of Technical Skills ❑ , My job requires relatively limited use of technical skills. ti ❑ x My job requires minor technical skills such as reading gauges, Inputting data Into computers, bookkeeping entries etc. ❑ 9 My job requires moderate technical skills such as utilizing formulas, charts and schedules, maintaining and understanding technical records, coding and testing computer programs etc. ❑ 4 My job requires complex technical skills such as utilizing complicated en- ginserIng diagrams, blueprints, and surveyed documents, utilizing precision measuring equipment, designing, coding and testing complex computer applications, documenting government regulations, etc. ❑ a My job requires high;y complex technical skills such as utilizing very com- plicated drawings and specifications, applying higher mathematics In the application of advanced mechanical, electrical or other engineering applies- tions, developing highly complex computer applications (I.e. mainframe), i i utilizing testing and research procedures for analyzing data, etc. fj B. Breadth of Technical Skills My job requires limited technical skills, ii ❑ s My job requires technical skiffs which are focused in one aspect of a major technical field; generally, my job requires providing technical Informa• ti tion to others 16 my field. ❑ s a My job ruiFas technical field; geneally, my job requires providing techn cal Informe lojn and hnl• c r~ solving technical problems. ❑ 4 My job requires technical skills covering multiple aspects of a major technl• cal field; my job requires solving technical problems and providing advice and recommendations on technical Issues within my technical field. ❑ s My job requires technical skills In more than one technical field; my job functions as the technical expert or "trouble shooter' for one major techni- cal field; my job requires providing advice to others In and out of my technical field. Supervlsor's Initial i 12 r 4 ~J i , I) #H, ' eS9.14?i:P I1 I I Vi. ORIGINALITY AND CREATIVITY Listed below are statements describing your opportunitfes to introduce new and different Ideas and solutions. Check the one statement In each box which best describes the originality and creativity required in your Job. A. Originality and Cre41lvity ❑ , I perform tas!,s or other activities which require limited amounts of originality or creativity. ❑ 2 1 must apply original thinking to determine the solution to problems. ❑ 3 1 create new products, programs or processes, or I develop/refine con- cepts or theories discovered by others. ❑ 4 1 create original concepts or theories that advance knowledge In a techni• cal or prolossional field and that can be used to develop new products, i programs and/or expand City services. f I" 0. Significance Level ❑ f Originality Is a very minor part of the job. ❑ 2 Originality Is of secondary significance or a minor aspect of the job. i ❑ 3 Originality Is a significant part of the job but not Its major aspect. ❑ 4 Originality Is a significant part of the job and one of Its major aspects. ❑ s Originality Is a highly significant part of the job and Its major aspect, i I supervwrl Initial C~ I~ + I 13 I, P i VII. DECISION MAKING This section of the questionnaire deals with the Impact of your job within the City In terms of the authority that you have to make decisions as well as the Impact of these decisions on other employees and the public. Check the box for the one statement which best descriaes the authority that your job has In making decisions and commitments, either alone or with others. t A. Authority I follow specific Instructions to perform my job. ❑ x 1 follow Instructions, but sometimes I choose which approach to use. ❑ a 1 make decisions or recommendations within the limits of general Instruc- tions which have been provided (e.g., accept or reject a request); Instructions are clear and do not require interpretation. ❑ 4 1 make decisions or recommendations which require some Interpretation of rules/procedures; more dI icult decisions are always referred to higher levels. ' ❑ 6 1 make decisions and recommendations of a broad nature In accordance with general policy and guidelines; more difficult decisions may be f ' p referred to higher levels for their opinion or recommendatlons, ❑ c 1 consult with others on very diincult decisions with responsibility for final decislons/recommendations; frequenHy I am required to provide Input on policy decisions of a major Impact, ❑ 7 1 provide leadership to others and have ultimate responsibility for making final decisions; I am required to provide final approval on all policy decisions which guide the long-range future of the City, Provide one or two specific examples of decisions that you make in the course of complet•. I! ing your typical job duties; I (i Supervisor's initial 14 t i ~I VII. DECISION MAKING (continued) - Based on the authority to make decisions which you Identified In Part A, Indicate the likely scope of impact your deolslons typically have. Check the one statement which best describes the Impact of the position based on the decisions made. B. Impact of Declolons ❑ , My declolons Impact the people I work closely with. 1 ❑ z My decisions Impact the day to day activities of a small division or work i f unit (1.10 employees), ❑ a 1 have responsibility for making decisions which typically affect a large division (more than 10 employees), ❑ 4 1 have responsibility for making decisions and final recommendations which typically affect an entire department. ❑ s I have responsibility for making final decisions and final recommendations which often affect more than one department and sometimes the entire City. ❑ s My decisions have a major impact and generally guide or influence City direction. I ~i f Speclilcally identify the units that are effected by your decisions:' f 1 1 Supervisors Innw~ 15 e t JY. 1 IK::.pE `y I VIII. COMPLEXITY Phis section of the questionnaire addresses the complexity of the tasks and duties you tement describes COM t I9xiT lly perform In In your job. terms of the judgment youamust exe ciise.~Dealings witht he public ~ plexlty of your jo I should be considered when responding to this question, A. Judgment 0 My work duties are well-defined with clearly stated diractlons/standards, z My work may involve occasional non•routine assignments which require new approaches or independern judgment be used, ures and tasks which ❑ a My work r omists of moderately complicated proud require Ind$ondent judgment such as setting task priorities, evaluating results and coordinating with others. t work Is substantially complox and varied; it requires the seleot'on and uldelines' strong analytic ability and Inde- 4 application of technical/dotailed g pendent judgment are needed to identify, test, select and apply ` appropriate procedures or approaches. which ❑ a My work is highly complex and atcomplete~knowledgeilof pe a~e not governed by guidelines; tions and practices. f' Provide one or two examples of duties that Indicate the level of complexity that is typical , in your job, - N I 1 supervisor's Inhisic= ~ ~ r if4 i 5 7 j VIII. COMPLEXITY (continued) Check the one statement which best describes the flexibility you have In performing your work activities. j 0, Flexibility ❑ , I work under close supervision; my actions are specified and directed by my supervisor or by procedure; my supervisor assigns and reviews my work, ❑ 2 1 work under routine supervision; my work Is performed under general guidelines, procedures and rules; my supervisor occasionally reviews work to ensure compleflon. ❑ 3 1 work under moderate supervision; my objectives or goale are established in advance, but I have flexibility in the course of action taken to ac- complish those goals, i ❑ 4 1 work under general direction; I function under very broad goals and es- i tablished policies. i ❑ s 1 set virtually all goals and direction, and establish City policy. Provide one or two examples where your job requires flexibility or changes In job routine, f I ( Supervisor's lnnlal 17 oi,. 4 e1';iq.gY:;q 1 IX. BUDGETING/PLANNING 1 This question deals with your position's responsibilities, if any, in relation to an annual operating budget as well as the amount of planning yo,. are required to do in completing I your job duties. Check the one statement that best describes the level of financlal/ budgetary responsibilities of your job. A. Budgeting Q , I am responsible for letting my supervisor know what items I need so they can be Included In the budget. r Y 1 am responsible for ensuring that budget Information is accurately recorded. I ❑ s 1 am responsible for advising and making recommendati.)ns on budget items, ❑ 4 1 am responsible for monitoring a budget but not for developing or allow- Ing a budget. ❑ e I am responsible for developing, shocating and monitoring a budget fora I work unit or small division (1.10 employees). Q e I am responsible for developing, allocating and monitoring a budget for a large division (more than 10 employees). r 1 am responsible for developing, allocating and monitoring budgets affect- Ing an entire department. e I am responsible for approving all budgets for the City, 1 I If you checked a box with an asterisk next to It, provide an approximate dollar amount of your budgetary responsibility: $ I ! supervisor's initial= i ki 4 ( IX, BUDGETING/P.:INNING (contlnued) Check the one statement that best descrlbes the planning that Is generally required In per- forming your job duties. B. Planning 1 [ I plan my own work in order to complete my job responsibilities. ❑ Z 1 schedule others' work to most requirements such as delivery schedules, service demands, timetables, deadlines or other targets. a 1 develop objectives for using a work unit's resources, with guidance from the overall organizational planning process. 4 1 develop plans and broad objectives for using several work unit's resour- ces to meet major City goals. I f- a 1 develop department strategy that integrates plans of several major divisions to achieve the City's goals. Q s I develop plans, objectives and strategies for achieving short- and long- range goals for the City. I If you checked a box with an asterisk next to it, Indicate the work unh(s) for which you assumo planning responsibility: r Su~rvleor't Endlet~_] j ri X. CONTACTS This section addresses the frequency and purpose of contacts that are made with persons inside or outside the City. These are contacts that are essential to perform your job duties, not comacts or communications that occur randomly throughout the day. Outside contacts Include anyone who is not an employees of the City, Inside contacts Include any employee who is not in your division. Chock the one statement In each box which best reflects the level of contact made in per- forming your Job, I A. Outside Contents - Frequency ❑ i Outside contams are required once a month or less. _ ❑ 2 Outside contacts are required 2 or 3 times a month. 4 a Outside contacta are required 2 or a times a week. i a Outside contacts are required every day. 1 Q s Outside contacts are required several times a day, e i S. Outsde Contatrttt - Purp)se ❑ 4 Outride contacts Involve receiving and giving information and responding to quastlons. 2 Outsida contacts involve explaining, Instruotting or coordinating. ❑ a Out6lde ,^ontaats Involve selling, advifing or consulting. ❑ e Outside oc.ntacKs Involve negotiating and influencing, I Supervisor's Inhial= I L, 2r3 I I t 1 X. CONTACTS (continued) C. Inside Contacts ❑ 1 My job requires minimal contact with other divisions. { ti ❑ 2 My job requires obtaining or giving Information to employees In other J divisions. ❑ 3 My job requires explaining, Instructing or coordinating with non-supervisory employees outside of my division, ' ❑ 4 My job requires explaining Information and/or providng advice to Super- ; vi:aors/Superintendents outslde of my division. I , ❑ s My lob requires negotiating with and Influencing' Supervisors/Superinten- j dento outside of my division, ❑ e My Jot, requires explaining information and/or providing advice to Directors i outside of my division, ❑ 7 My job requires negotiating with and influencing Directors outside of my + division. ❑ s My job requires explaining and advising to Executive Directors and/or the j { City Manager. o My job requires negotiating with and Influencing Executive Directors and/or the City Manager i _I i 3 Supervisor's InHIs1 C 21 wonq 1 a v t XI. WORK ENVIRONMENT condi ons an q 21 resses the Job dutieis as welltias yourdexposresuitIn o or risk oforl ra- This uired in Ithe codmpletion of type accidents. For each statement listed below, and using the frequency scale provided, circle the num- bar which best describes the frequency to which you encounter the listed conditions. x ec e1Yy' ~ c F. ~Y t j r r$ ; ~$~e asY..r ~n [ y,~v, e "'fi`r' f` h 2"F<.- , S ?f. TG1 3\5 N". rfay?'t fR~1 a j 1F/:'f < N)sl`; •a . ww. ^ia u jal i A, Working Conditions r, Frequency r 1. Extreme temperatures or humidity • . • • • , . • • • • • • . 1 2 3 it 5 6 , 2. Poor ventilation • • 1 2 3 4 5 6 3. Sickening odors or sights ' 1 2 3 4 5 6 to 4, Excessive noise or vibration from machinery • . ' 1 2 3 4 6 6 5. Cramped working quarters 1 2 3 4 6 8 6. Unusual levels of dirt or dust 1 2 3 4 5 6 7. Long, uninterrupted periods of sitting/standing 1 2 3 4 5 6 6. Extensive requirement for walking 1 2 3 4 6 6 123456 9. Stooping, kneeling, crouching, crawling or climbing . , , , ' 10. Confined to work station for long periods of time 1 2 3 4 5 6 z ~ 11. Irregular breaks , • . 1 2 3 4 6 6 { 1 12. Irregular work days/hours • • • . • ` • • • ` • • 1 2 3 4 6 6 s' 13. Required shift work • 1 2 3 4 6 6 i3 14. Smoke, fumes and vapors 1 2 3 4 6 6 16. Paint spray and/or paint fumes • . . . • 1 2 3 4 6 6 16. Work on elevated surfaces (higher than head level) 1 2 3 4 6 6 s Supervisor's InhI&I f 22 i t. 1 t ,~77 {1 , Xi. WORK ENVIRONMENT (continued) For each statement listed below, and using the frequency scale provided, circle the num- ber which best describes the frequency to which you eno)unter the listed conditions. 777,777 M:ii.~ t qty M}T~wl.f (t'.1h~g`~'.`J 3 d2MKQ' 3 b (W F, a 2, I 3 'u 0 fMF ^!'Y .111'e0i ~,v r ^.f fy 1, k S< uy • F 1 ,4 ~i tY 7z ' `Yyu S•< ~F, Y~'. ' u i . n^ q✓... q:• S FS ~ P Frequency 1, Required to change work location 1 2 3 A 6 6 2. Inflexible deadlines 1 2 3 4 6 6 3. Intense concentration with few opportunities for breaks 1 2 3 4 5 6 4. Prolonged use of video display terminals . 1 2 3 4 6 6 l 5. Extremely high volumes of work . 1 2 3 4 6 6 i E. Repetitive worts , , 1 2 3 4 6 8 7. Climbing or reaching overhead 1 2 3 4 5 6 8. Lifting, pulling or pushing weights of up to 10 pounds , 1 2 3 4 6 6 9. Lifting, pulling or pushing weights of 11.25 pounds 1 2 3 4 6 6 10. Lifting, pulling or pushing weights or 26 to over 60 pounds 1 2 3 4 6 6 11. Exposure to situations where negotiatlun and conflict Is intense (e.g., abusive citizens or employees) . 1 2 3 4 6 6 12. Exposure to situatlons requiring split second doolsions 1 2 3 4 6 6 i i i supervisor's Infttel C] I e3 T T 71 j ly i I I Xi. WORK ENVIRONMENT (continued) Check the one statement that best describes the type of accident and exposure to risk that normalcy occurs in your job In spite of normal safety precautions. C. Hazards ❑ i I am not exposed to safety hazards while performing my job duties. ❑ 2 1 am exposed to risk that could result In accidents of a minor nature wNch would not require time off. Q a I am exposed to risk that could resuit in accidents or Injuries which could result In lost time. Q 4 1 am exposed to risk that could result In accidents or Injuries which auuld result in lost time; there Is a moderate possibility of an incapacitating acct- dent. Q a 1 am exposed to risk that could result Irr an Incapacitating accident; there Is a possibility of a fatal accident. If you checked a box with an asterisk next to it, indicate the types of accidents and In- juries that you are exposed to In performing your job duties. u 4 1 'I suparvhor's Ind&I= 24 XII. DIRECTION OF OTHERS This question appraises the extent of responsibility for the organization, selection, assign- ment, guidance, review of personnel, and the performance of other related supervisory or management tasks. Only the formal assignment of such responsibility to your position should be considered, Informal work relationships, Including periodic or temporary assign- meat based upon the skills of a particular employee, should not be considered. Regular direction of contract employees should be considered. Check the tine box which most correctly defines the number of employees under the dlrW and Indirect supervision of your job (1.9.1 all employees reporting directly to your position as well as employees Indirectly reporting to your position). - 1 A. Supervision I 0 fie 21 -36 ❑r 36-49 ❑z1.2 ❑3 3...6 ❑e 60-99 1 4 6-10 ❑4 100-149 ❑ a 11 20 Q ,o 160 or more i t I 1 I Supervimr's InllWr--j 26 1 u .._Ft ~i l XII, DIRECTION OF OTHERS (continued) - Check one statement which best describes the nature of the wdrk supervised, i _ of Work Supervised i s. Type ❑ , My job does not require me to supervise others. ID 2 1 act in a 9ead" or "senior" capacity over other positions performing essen- tially the same work, ❑ a 1 supervise highly standardized, routine administrative activities for one worts unit or small division (1.10 employees). routIne ❑ 4 The work l supervise is a work unittor small divisions (1-10 emp oyes ministratlve duties for on ❑ a 'I supervise technically oriented or complex activities for one work unit or small division (1-10 employees), ' ❑ e I supsivise technically oriented or complex activities for a large division + (more than 10 employees). ❑ 7 1 supervise diversified and highly complex activities for an entire depart- ment. ❑ s f supervise hlghty diverse and complex activities for multiple departments. i ❑ o I supervise all major functions of the City. I f , ! st"rvis„ is InMial L., 26 1 i T1 t t YOUR COMMENTS This portion of the questionnaire provides you with the opportunity to make any additional comments you might have about your Job or this questionnaire. Alpo, please make notes about any particular question that you found difficult to answer or i about any specific part of your job which was not covered by the factors I • X11. E - j { i Employee's signature Data 27 kle y •7 s~ f SUPERVISOR'S COMMENT SECTION (This portion of the questionnaire is to be completed by your immediate supervisor Asa supervisor, it is important that you review this questionnaire and Identify any dis- r own ledge of the between the incumbent's Remember, this questlonn solely fodr the purposenof accurately describing s intended l the job and not the person or his/her performance. If you feel a response or statement co a dnelace yourglnit allsnnexlato yourd ecommi® deed I please do so on the appropriate peg P provided for yttom of our genecral pcbmm nee you have reviewed change. Pll'he~`z place below Initials at the , i that pege s - Iw 'E t i that with my suggested iteIs contents of can accurate la ducotmple complete representation of the job. i changes (if any) the ' ~I~ae Supervisor's signature ~i 28 . T- 1 k 's Exhibit B r * city of Denton Weighting of compensable Factors compensable Factor Weighting Education 9% 9% Experience I skills 6% A Local Government :kills 4E Technical Requirements 10% originality/creativity at Decision making 12% 1 complexity 12$ Budgeting/Planning 10% contacts 5% Work Environment 5% ; Direction of others 9t f 1 i r Exhibit C Page: 1 * City Of ►)enton Market Analysis Denton Market Denton/ Ooa Job Title Avg Pay Avg Pay Market Code 34,576 270288 127% M840 SUPV PARKS DD30 LIBRARIAN II 32 286 26,508 1223 j AB10 LABORER - GRNDSKEEPR 35,456 13,012 1193 DGS5 ASST CITY ATTY I 39,250 33x084 1193 ` CB15 COMPUTER OPEFATOR 20,706 17,580 1183 AE30 LIGHT EQUIPM'bNT OPER 180466 15,771 1173 l CE25 ELECTRONIC 7:ECHN 28,523 24,371 1173 l GA24 LABORER TEMPORARY 130042 11,413 1143 DP70 ENG ASSOC k - ELEC 31,179 27,337 1143 DJ30 ASST TO TRZ CITY MQR 50,045 45,288 1113 1 DD40 ACCOUNTANT 30,441 270548 1113 I CC60 WW TREAT SHFT Opp, II 24,638 220345 110% 1t AA10 CUSTODIAN 150101 134718 1103 f CA20 SHIFT OPERATOR APPR 180408 16,983 1083 MG20 SUPT LEISURE SF;RV 510418 47,449 1083 8E10 ACCOUN"PING CLERK 170613 16,274 1083 MB45 SUPV VEHICLE KAINT 28,330 260196 1083 MF10 SUPT r?Am MAINT 51,314 48,036 1073 NB30 SUPv FIELD SERVICES 31,158 29,517 1063 CD30 ENG TECH II 260058 24,733 1053 JA40 DIR LIBRARY 66,456 630128 1053 ME70 SUPT BUILCiING OPER 44,221 42,295 1053 CD20 CODE ENFORCE OFFICER 27,040 25,913 1043 BC10 CiARK TYPIST 140643 14,100 1043 $960 WhREHOWE/PARTS CLK 180658 180009 1043 { AG10 CIVILIt,N JAILER 20,010 19,411 1033 CC10 POILER FIREMAN 23,046 22,464 1033 CC35 VEHICI.,E MECHANIC II 230797 23,207 1033 MP30 PURCHASING AGENT 470341 460234 1023 MD60 FORE K/S FIELD SEAV 330754 33,051 1023 DE10 ACCOUNTANT - SENIOR 32,843 320298 1023 - vy i{ • Exhibit C (CoAtIK W Page: 2 I * City of Denton Market Analysis Denton Market Denton/ OCa I Code Job Title Avg pay Avg Pay Market 1 ~ 17t389 17,118 102% BD50 DUPL-PRINTSENYORR 37,939 97,440 101% i DG60 PLANNER AH10 HEAVY EQUIPMENT OPBR 29'806 290557 101% DC30 HORTICULTURIST 230483 23,394 100% CD91 BUYER 410 30 441 100% CE10 INSPEC"POR - BUILDING 201203 ?0,376 99% CB45 LINEMAN APPR II 51,147 510671 99% j i ME80 SUPT ELEC DIST DEB1 WORD PROCESSING OPER ±1/+36 42,420 98% DI20 ASST CITY ATTY It 26,445 27,102 98% CD25 E?ZCTRICIAH 22,214 22,911 97% CB55 WELDER NB25 3UPV WATER PROD OPER 330280 68,657 97% JA45 DIR PARKS i REC i MF20 BUILDING OFFICIAL 51+314 53,113 97% CD55 TRAFFIC SIGNAL TECH 24,571 251607 96% 190068 200746 96% CB50 NAINT MECH It FE10 LIFEGUARD 10,1f") 10,571 95% MB65 FORE ELECTRIC DIST 38,022 390840 95% SC60 SNTCHBRD OPER/RECEPT 1..,737 15,506 95% JA30 DIR INFO SERVICES 640626 68,203 95% AC50 MAINT NRKR^BLDG/GRND 18,075 19,101 95% 1 DC91 FROG ANALYST III 400321 420802 9941 4% i JA2h EXEC DIR FINANCE 72,654 77,391 JA15 DEP CITY MGR/EX DIR 382,243 87j676 4,112 36,693 91% DCi92 BUDGET ANALYST GB10 AUXILIARY EQUIP OPER 19,294 20,906 92% HH10 DISPATCHER - PUB SAP 3200715 22p458 92% 0,410 330005 92% C930 ELECTRICIAN - LEAD 46,488 500561 92% NE60 SUPT FLEETS 951 5 FAWN C (C 10UNUW) j Page: 3 * City of Denton Market Analysis Denton Market Denton/ 000 Job Title Avg Pay Avg Pay Market -Code- - r------------- _ DE20 PROs: ANALYST II 310450 34$270 921 ` i SUPT SOLID WASTE 44,156 48,206 921 I ME40 24,128 26,424 91% j MA30 SUPV 51AREHOUSE 45,677 50,028 91% MF50 FIRE KARSHALL 27,743 30,432 916 5 REC CENTER SUPV pC2 j DC25 EXEC DIFt UTILITIES 820243 90,507 916 JA14 EX DIR NUN SER/ECON 71,656 790150 911 JA35 EXEC DIR PYAN i DEV 2;0918 67,722 906 ! CC15 COMPUTER 02.ER -LEAD 67 413 75,614 891 ~l JA82 DIR ELECTRIC UTIL 28 407 32,090 894 DE90 URBAN PLAN"Bkl , JA80 DIR ENVIRON OPER 53,373 60,339 886 86 CD40 LINEMAN 25,954 290372 686 CD96 ELECTRIC MET13R TECH 270851 31,570 8 1888 MIJNICIPL COUL7.T ('LEEK 36427 37,328 876 M020 SUPV TRAFFIC 30,410 350112 871 CE35 LINEMAN - LEAD 13,125 15,196 861 FN-1.0 POOL MANAGER JA60 DIR COMMUNITY BERV 550596 640740 66% 18,262 866 AC30 METER READER 540933 640771 9'S6 JA95 DIR TRANS 6 ENO CB69 SANITARIAN 270664 920627 84% E10 ANIMAL CONTROL OFFCR 17,457 20,690 846 190918 23,739 846 B020 SR SECRETARY 16,078 19,223 846 BE20 pERPONNEL REP VC10 GROUNDSKEEPER IZ 9,402 210244 846 DJ20 ASST CITY ATTY SR 520312 62,596 AE40 RESIDENTIAL DRIVER 17,368 20,831 836 C'C94 PLANNING TECHNICIAN 20fI45 240163 831 DFBU FINANCIAL ANALYST 261954 348763 831 ; 1131 ,971 68,576 56 JA16 DIR PERSONNEL FANt C (Coetiaued) Page: 4 * City of Denton Market Analysis ORa Denton Market Denton,/ Code Job Title Avg Pay Avg Pay Market 2 ~ AH40 ENGINEER 400254 48,522 834 j DB20 RECREATION SPEC I 21,653 26,191 834 ME50 SUPT STREETS 42,432 510863 824 JA75 POLICE CHIEF 62,858 76,987 824 i DH60 TREASURER 39,645 48,599 824 BIIO SECY. - EXECUTIVE 22,223 27,281 814 k CE55 ENGINEERING TECH-SR 25,418 310439 814 FM10 ADMIN INTERN 12,416 15,446 80E f JA83 DIR WATER OPER & ENG 53,373 66,666 801 D960 PERSONNEL SPECIALIST 27,633 35,381 784 9 BE40 CUST SVC REP 160702 21,495 76% CA40 RECREATION LEADER 16,349 210043 784 FF20 PIJtYGROUND LFJIDER 100263 13#472 76% JA70 FIRE CHIEF 560014 73,586 764 DCIO ADMINISTRATIVE ASST 220799 300087 76% DC40 PERSONNEL GENERALIST 201176 26,878 754 D130 CONTROLLER 40,769 550097 744 MAIO SUPV STREETS 260187 35,612 74% DA30 DISPATCHER - UTILITY 13e406 72% C830 FIRE INSPECTOR 22 214 310279 FB20 GROUNDSKEEPER I 90160 120931 714 FB10 SCHOOL CROSS GUARD 9,194 13,098 .70% DG90 RISK MANAGER 330634 49,887 674 OG31 ENO ASSOC II - CIVIL 0 350813 04 AC70 ANIMAL CARE ATTENDHT 0 250854 04 ~~txs v: v ; .f i Exhibit D i k City of Denton sources of Competitive Data Name of city or organization ity of Arlington E C City of Austin City of Bryan city of Carrollton 1 i City of Dallas fI City of Farmers Branch pity of Fort Worth Vity of Garland City of Grand Prairie City of Greenville City of Hurst City of Irving City of Lewisville City of Lubbock city of mesquite city of Plano City of Richardson Company C - Denton Personnel Assoc. survey company J - Denton Personnel Assoc. burvey Company K - Denton Personnel Assoc. Survey Company B8 - Denton Personnel Assoc, Survey County of Denton Dallas Water Utilities Denton County Cooperative Electric Denton Personnel Association Denton State School Joaten+s Moore Business Forms Sally Beauty Company Texas municipal League Texas Women's University Trinity River Authority University of North Texas t F Exitlbit E Paget 1 ~4 * City of Denton Proposed Salary (Excluding EXeolitiVe9, police, Fire, Seasonal, Temporary) Prop Proposed Proposed proposed Grdt Minimum Midpoint Maximum , 1 11,361 14,200 17,039 2 120723 150904 19,084 3 1{+250 17,813 210374 4 15,960 190949 23,941 I 5 Vt076 22,343 26,613 ff 6 20,020 25,024 30,031 7 22,422 280028 330634 8 25,114 31,391 370671 9 280128 350158 420191 10 31,502 390379 470253 12 39,516 49,396 59,274 13 440258 55,324 660387 ~r V. 14 Exhibit F I Paget 1 * City of Denton Proposed Grade Assignments (Excluding Executives, Police, Fire, Seasonal, Temporary) Prop Proposed Proposed Proposed 000 Grdf minimum midpoint Maximum Code Job Title 1 11,361 140200 17,039 BC10 CLERK TYPIST 1 110361 3,40200 17,039 AA10 CUSTODIAN I 1 110361 140200 170039 BA20 LIBRARY PAGE 1 11,361 14,200 17,039 BC60 SNTCHBRD OPFR/RECEPT 2 12,723 15,904 190084 AC70 ANIMAL CARE ATTENDNT 2 12,123 15,904 19,084 AB10 LABORER - GRNDSKEEPR 2 12,723 15,904 190084 AB30 LABORER - SANITATION 2 12,723 150904 19,084 AA20 LABORER LANDFILL 2 120723 150904 190084 BC30 LIBRARY CLERK 2 12,723 150904 19,084 AC20 MAINT WORKER 2 12,723 ' 150904 19,084 AD10 MAINT WORKER TRAFFIC 2 12,723 150904 19,084 AC50 MAINT MRKR-BLDG/GRND 2 12,723 150904 19,084 AD30 PARKING ENFORCE OFCR 2 12,723 150904 19,084 BA40 PUPPETEER 3 140250 170813 2,10374 BE10 ACCOUNTING CLERK ' 3 14,250 170813 21,374 BD20 CASHIER 3 14,250 17,813 21,374 AF10 COMMERCIAL DRIVER 3 140250 170813 21,374 BA30 DISPATCHER - UTILITY E 3 140250 17,813 21,374 BD50 DUPL-PRINTER/OPZA 3 140250 170813 21,374 BE87 INFO PROCESSOR 3 14,250 170813 21,374 CA50 LABORATORY ASSISTANT 3 140250 17,813 210374 BD21 LANDFILL CASHIER 1 3 140250 170813 21,374 AE30 LIGHT EQUIPMENT OPER 3 140250 17,813 21,374 AC10 KAINT MECH 3 140250 170813 210374 CB94 MAINT TECH APPR 3 140250 170813 21,374 AC30 METER READER 3 14,250 17,813 21,374 OD70 METER SHOP CLERK 3 140250 170813 21,374 BE$$ MUNICIPL COURT CLERK 3 140250 170813 21,374 AR40 RESIDENTIAL DRIVER i +1 Exhibit F (COUtlapCd) Pages 2 * City of Denton Proposed Grade Assignments (Excluding Executives, Police, Fire, Seasonal, Temporary) j Pro Proposed Proposed Proposed Occ Job Title Grd# Minimum Midpoint Maximus Code _ If ~ -------r -C1~20 SHIFT OPERATOR APPR- 3 14j250 3 14,250 17,813 2). 374 21,374 AF20 SHUPAK DRIVER 3 14,250 1/0813 21,374 BE60 WAREHOUSE/PARTS CLK ' 3 140250 17,813 210374 AC60 WAREHSE/PARTSRM ATTD BE81 WORD PROCESSING OPER 3 14,250 17,813 21,374 i q 15,960 19,949 230941 CB10 AUXILIARY EQUIP OPE 4 15,960 19,949 23,941 DE70 CASHIER - LEAD 4 150960 190949 230941 AE00 CHIEF METER READER 4 15,960 19,949 23,941 AG10 CIVILIAN JAILER 4 150960 19,949 230941 CB15 COMPUTER OPERATOR 4 150960 19 949 23,941 CB91 ELEC S E 949 23,941 BE40 CUST ![STERTECH APPR 4 15,960 q 150960 19,949 23,941 BD60 LIBRARY TECH ASST 4 150960 190949 230941 CA10 LINEMAN APPR I 4 151960 190949 23,941 CC90 MACHINIST/FABRICATOR 4 15,960 190949 23,941 C650 MAINT MECH'21• t 4 15,960 19,949 23,941 CB51 MNT MECH 11 SOLID WS 4 15,960 19,949 230941 AE20 PARKS LEADPERSOH 4 15,960 19,949 23,941 SF20 PARTSROOM LEADPLRSON 4 15,960 190949 23,941 BE20 PERSONNEL REP TCN AP 4 150960 19x949 230941 4 15,960 19,949 230941 BF40 SOCCYY-C 50 CRIMINAL INVEST 960 190949 SERVICES 4 1 15,960 190949 23,941 HE85 SEGX-$T]1T 4 4 15,960 19,949 23,941 BE86 TAX CLERIC f, 4 150960 190949 230941 E60 WTRLMTR REPAIR PERSR 5 170876 22,30 26,813 8030 ACCTG CLERK SUPV 5 17,876 220343 26,813 AE10 AN114AL CONTROL OFFCR i t 1 Exhibit F (Continued) Page: 4 + City of Denton 1 Proposed Grade Assignments (Excluding Executives, Police, Fire, Seasonal, Temporary) i Prop Proposed Proposed Proposed Occ Ord# Minimum Midpoint Maximum Code Job Title ------------I- 6 200020 25,024 30,031 BF70 MUM COURT 3R ASST 6 20,020 25,024 30,031 BG40 PERSONNEL REP - SR 6 20,020 25,024 30,031 BI40 SUPV LIBRARY ASST 6 209020 25,024 300031 CC71 TAX TECHNICIAN 6 200020 25,024 30,031 CD55 TRAFFIC SIGNAL TECH 6 200020 25,024 30,031 CC65 WATER PROD SHIFT OPR i 6 20,020 25,024 30,031 CD60 WATER TREATMENT TECH 6 20,020 25,024 30,031 BF50 WORD PROC OPER-LEAD 6 20,020 25,024 30,031 CC91 WW PROCESSIHO TECH 6 20,020 250024 30,031 CC60 WW TRENT SHPT OPR II 7 22,422 28,028 330634 DD40 ACCOUNTANT 7 220422 280028 33,634 CC15 COMPUTER OPER - LEAD 7 22,422 28,028 330634 NA50 COST SVC SUPV 7 220422 28,028 330634 CE20 ELEC SWITCHBOARD OPR 7 22,422 280028 33,634 CD96 ELECTRIC METER TECH 7 220422 280028 33,634 CE25 ELECTRONIC TECHN 7 220422 28,028 330634 C030 ENG TECH II 7 22,422 28,028 33,634 CB30 FIRE INSPECTOR 7 22,422 280028 330634 DC30 HORTICULTURIST 7 22,422 280028 330634 CE10 INSPECTOR - BUILDING 7 220422 28,028 330634 CE11 INSPECTOR - COMB i 7 220422 28,028 33,634 CE15 INSPECTOR - ELECTRIC 7 22,422 28,028 33,634 C940 INSPECTOR - PLUM NEC 7 22,422 280028 33,634 BX10 LEGAL ASSISTANT 7 22,422 28,028 33,634 CE66 MAINT TECH LEAD 7 22,422 28,028 33,634 CC94 PLANNING TECHNICIAN 7 220422 280028 33,634 C945 PNEUMATIC INSTR TECH , 7 220422 78,028 33,634 CE60 POLLUTION CNTRL OFFR 7 220422 28,028 330634 DB10 PROGRAMMER ANALYST I 7 22,422 28,028 33,634 D020 RECREATION SPEC I i ti IV nf 77 Exhibit F (C Ntisred) Page: 6 City of Denton Proposed Grade Assignments (Excluding Exeoutiaes, Police, Fire, Seasonal, Temporary) Pr. op Proposed Proposed Proposed Oco itle ------Job--------- Ord# Minimum Midpoint: Maximum Code JoiJ fi 8 25,114 310391 37,671 MB45 SUPV VEHICLE MAINT 8 25,114 310391 37,671 CE70 TECHNICAL ASSISTANT 9 28,128 35,158 420191 DE92 ADMIN SERVICES COORD 9 280128 35,158 42,191 DG85 ASST CITY ATTY I 9 280128 350156 42,191 CE30 ELECTRICIAN - LEAD 9 280128 35,158 42,191 D090 EMERGENCY MGMT COORD 9 280128 350158 42,191 DF80 FINANCIAL ANALYST 9 280128 35,158 420191 M855 FORE METER REPAIR 9 280128 35,158 42,191 M060 FORE N/S FIELD SERV 9 28,128 35,158 420191 CE35 LINEMAN - LEAD 9 280128 35,158 420191 DE60 PERSONNEL SPECIALIST 9 28,128 350158 42,191 DE20 PROG ANALYST II 9 280128 350158 42,191 MB30 SUPV FIELD SERVICES 9 28,128 35,158 42,191 MA10 SUPV STREETS 9 28,128 350158 42,191 MD20 SUPV MATER PROD MNT 9 28,126 35,158 420191 MB25 SUPV WATER PROD OPER 9 28,128 359158 420191 DE90 URBAN PLANNER 9 28,128 350158 420191 DEIS UTILITIES ACCT - SR j 10 31,502 390379 470253 DE10 ACCOUNTANT - SENIOR 10 31,502 390379 47,253 DF30 ADMIN ANALYST 10 310502 390379 470253 XC30 AIRPORT. MANAGER 10 31,502 39,379 47,253 DG92 BUDGET ANALYST 10 31,502 39,379 470253 CE75 BUYER - SENIOR 10 310502 39,379 470253 DF50 CIS RATE ADMIN 10 310502 390379 47,253 OF60 COMMUNITY DEV COORD 10 310502 390379 47,253 DE80 ENERGY INTO SPEC 10 310502 390379 470253 DG31 ENG ASSOC II - CIVIL 10 31,502 39,379 470253 D030 ENO ASSOC II - ELEC 10 31,502 19,379 47,253 MB80 FORE ELEC MAINT 1 Exhibit F (Continued) Page: 7 + City of Denton Proposed Grade Assignments (Excluding Executives, Police, Fire, Seasonal, Temporary) f Prop Proposed Proposed Proposed Oco Grdf Minimum Midpoint Maximum Code Job Title 1 10 310502 39,379 47,253 ME75 FORE ELEC PROD OPER 10 31,502 390379 47,253 MB65 FORE ELECTRIC DIST 10 31,502 3913.19 47,253 M870 FORE METERING/SUBST 10 31,502 39,379 47,253 MB71 FORE SUBSTATIONS 10 31,502 39,379 47,253 M815 FORE NSTVTR TRTM MNT 10 31,502 39,379 47,253 MB10 FORE WSTNTR TRTMT OP 10 31,502 39,379 47,253 DF61 MAIN STREET COORD 10 310502 39,379 470253 DF40 MUNICIPL COURT ADMIX f 10 31,502 39,379 47,253 DF65 PA1t1CS PLANNING COORD 10 31,502 390379 47,253 DG60 PLAHNER - SENIOR 10 31,502 39,379 47,253 MD20 SUPV TRAFFIC 11 35,283 44,102 520924 D120 ASST CITY ATTY II 11 35,283 44,102 52,924 DJ30 ASST TO THE CITY MGR 11 35,283 44,102 52,924 DG40 BUDGET ` RATE ADMIN 11 350283 440102 52,924 DE93 CHEMIST it 35,283 440102 52,924 DF75 LEISURE SERV-ADMIN 11 35,283 44,102 52,924 DI50 LIBRARIAN III 11 35f283 440102 52,924 0294 PRETREAT FROG COORD 11 35,233 44,102 52,924 D091 PROG ANALYST III 11 350283 44,102 520924 DF90 PUB INFO COORD UTIL 11 350283 44,102 520924 MD40 SUPV ELEC it 350283 44,102 520924 MD10 SUPV ENG TECH 11 35,283 44,102 52,924 MC10 SUPV OFFICE AUTOMAT 12 390516 490396 59,274 MP20 BUILDING OFFICIAL 12 390516 490396 590274 MP40 CUST SVC NOR 12 39,516 49,396 59,274 D160 DATA BASE ADMIN 12 39,516 490396 590274 UH40 ENGINEER 12 39,516 490396 590274 M060 ENV HEALTH SERV NOR 12 390516 49,396 59,274 DH50 L'NVIRON SERV ADMIN J , TT s t,~1 ly !1[ 4i1 : a+: 1 I E Ezbibit F (Costieaed) Paget 8 4 + City or Denton Proposed Grade Assignments (Excluding Executives, Police, Fire, Seasonal, Temporary) I ` Prop Proposed Proposed Proposed Occ GzdiN Minimum Midpoint Maximum Code Job Title 12 390516 49,396 59,274 MF50 FIRE MARSHALL 12 39,516 490396 590274 MF30 PURCHASING AGENT 12 39,516 49,396 59,274 DG90 RISK MANAGER 12 390516 49,396 59,274 ME70 SUPT BUILDING OPER 12 390516 49,396 590274 ME60 SUPT FLEETS 12 390516 49,396 590274 MG20 SUPT LEISURE SERV 12 390516 49,396 59,274 MF10 SUPT PARKS MAINT F 12 39,516 49,396 590274 ME40 SUPT SOLID WASTE ' 12 39,516. 49,396 599274 ME50 SUPT STREETS 17 390516 491396 59,274 ME30 SUPT WATER/SEWER 019 12 390516 49,396 590274 DH60 TREASURER 13 440258 550324 66,387 DJ20 ASST CITY ATTY - SR 13 44,258 550324 66,387 D130 CONTROLLER 1 13 449258 55,324 660387 MG10 ELECTRIC PROD NOR 13 44,258 550324 66,387 D111 ERG ADMIN - CIVIL 13 44,258 550324 66,387 0110 ENO ADMIN ELEC 13 44,258 550324 660387 ME80 SUPT ELEC DIST 13 440258 55,324 66,387 ME90 SUPT METERING/SUBST 13 440258 550324 66,387 ME20 SUPT WASTEWATER TRT 13 440258 55,324 66,387 MR10 WATER PROD MGR f.. axe , „ r_rngya~j } I I Exhibit G I k * City of Denton Proposed pay plan for Police 1991/1992 Hass 3 Years 5 Years 7 years 9 Years L Year 2 Years { position Rate L74 $301661 $31,773 I>olice officer $23,910 $25,129 $26,411 $27,758 $29, 1 $321300 Corporal sergeant $35,500 { Lieutenant $39,435 captain $43,752 s i n xv. I i i VxhibIt H E 1 * City of Denton Proposed Pay Plan for Fire 1991/1992 Base Position Efate 1 Year 2 Year- 3 Year- 4 Yearn wwiw w E Fire Fighter $24,500 $25,480 $26,499 $27,559 $28,518 Driver $30,335 i Captain $36,248 Batt. Chief $40,559 Div. Cos". $420500 ,j i t I ~ is j, I V I , X ~~1 l1 •.r 6nwXrki ' r i i Fchibit I k City of Denton Proposed Pray Plan Police - Non Civil Service 199l/M: 2 Prop. Bass Grade M Pay Step 1 Step 3 Job Title j 1 220758 230327 23,910 Recruit r l i s fl, i f i , 1 ; f FAhiblt J * City of Denton Proposed Pay Plan Fire - Non Civil Service h 1991/1992 Props Base Job Title i Grade N Pay step 1 Step 2 1 23,319 23,902 24,500 Recruit i r i { 1 s ` f z R ; r- . lid 4 t 1 _t f 1 d Exblbil K * City of Denton R+acommended Salary Structure Seasonal Positions I Prop. ardf Step 1 Step 2 Step 3 1 4.28 4.49 4.72 2 4.71 4.94 5.18 3 5.27 5.53 5.80 4 6.01 6.31 6.62 5 6.97 7.32 7.69 { II 5 , .,...u.,:::...air...'.:..,rmiia s54i,.vld3.W` i~ r•,.. W ~r.NJ;JdaS"~Satr.?r~',~fkt~~, eta. tSarral,' 1 I 3 i s F i CITY OF DENTON EXHIBIT L PROPOSED GRADE ASSIGNMENTS EXECUTIVE PAY STRUCTURE i j PROP PROPOSED PROPOSED OCC f GRADE MINIMUM CONTROL CODE JOB TITLE 20 $47,104 468,880 JE10 DIRECTOR - ACCOUNTING/BUDGET OPERATIONS 20 47,104 680880 JE20 DIRECTOR - TREASURY OPERATIONS 21 61,200 64,000 JF10 DIRECTOR - TRANSPORTATION/ENGINEERING 21 51,200 64,000 JF20 DIRECTOR - COMMUNITY SERVICES 21 61,200 64,000 JF30 DIRECTOR - LIBRARY 22 56,296 69,120 JG10 DIRECTOR - PARKS/RECREATION 22 66,296 69,120 JG16 DIRECTOR - PERSONNEL/EMPLOYEE RELATIONS 22 66,296 69,120 JG20 DIRECTOR - INFORMATION SERVICES 1 22 66,296 89,120 J026 DIRECTOR - WATER ENGINEERINO/OPERATIONS 22 66,296 69,120 JG30 DIRECTOR - ENVIRONMENTAL SVC/UTILITY ADMINISTRATION ' 23 59,720 74,660 JH10 EXECUTIVE DIRECTOR - PLANNING 23 59,720 74,660 JH16 DIRECTOR - ELECTRIC UTILITIES 23 69,720 74,660 JH20 POLICE CHIEF 23 69,720 74,660 JH26 FIRE CHIEF } 24 64,497 80,662 JI10 EXECUTIVE DIRECTOR - FINANCE 24 64,497 80,662 JI20 EXECUTIVE DIRECTOR - MSED 25 69,667 87,071 JJ10 EXECUTIVE DIRECTOR - UTILITIES 26 89,667 87,071 JJ20 DEPUTY CITY MANAGER ~ u:.. s....,...a.v._srsu -nw•:vysblis .V,n 7 4%ktlEfl~7 k S d Exhibit M * city of Denton Sample Merit Guideline chart for Exempt Positions* i i i Distribution First Second Third Fourth Performance Level Percentage Quartile Quartile Quartile Quartile** Far Exceeds lot 14% 13% 12% 11% Frequently Exceeds 20% 12% lit lot 9% Meets Expectations 60t 101 91 61 11 Needs Improvement 10% of of of 0% * Sample performance inereasoe guidelines - dollars funded and percentages are a 1 budgetary item subject to City Council appproval of annual budget. One time lump sum award not rolled into base hourly rate. 1 j 1 Exhibit N City of Denton sample merit Guideline chart for Non-Exempt Positions* Distribucion First second Third Fourth Performance Level Percentage Quartile Quartile Quartile Quartilo** Consistently Exceeds 10% 12t lit lot 9% Meets Requirements 00% 10% 9% at 7% Needs Xuprovement 10% ot 0% 0% ot sample performance increase guidelines dollars funded and percentages are a budgetary item subject to City Council appproval of annual budget6 one time lump sum award not rolled into base hourly rate. q.,r. tr„ , U k~ • I CITY OUNCIL REPORT TOt Mayor and Members of the City Council i FROM: Lloyd V. Harrell, City Manager SUBJECT: RESOLUTION REQUESTING THAT THE NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS BE DESIGNATED AS THE METROPOLITAN 41 1 PLANNING ORGANIZATION FOR THE DENTON URBANIZED AREA DATE: December 17, 1991 E _ RECOMMENDATION: Staff recommends that the City Council approve a resolution requesting the Governor's Office to designate the North Central Texas Council Of Governments (NCTCOG) to be the Metropolitan Planning Organization (MPO) for the Denton urbanized area. BACKGROUND: In 1987, SPAN was recognized as the rural transportation provider In Denton County by the Texas Department of Highways and Public Transportation. In April of that year, SPAN began receiving funds from the Urban Mass Transportation Administration (UMTA) through the Department of Highways. This funding was provided by Section 18 of the Urban Mass Transportation Act of 1964, as amended. { Commonly referred to as Section 18, the law provides for governmental entities and non-profit agencies in non-urbanized areas under 50,000 population to receive funding for rural transportation. According to the 1980 census, Denton's population was 48,063. However, with the 1990 census figures, Denton is an Lj; i urbanized area with a population of 66,270. This will allow funds to be obtained for the same programs from UMTA through a different section of the same act. Cities in urbanized areas with populations between 50,000 and 200,000 receive urban transportation funding through Section 9. In the fiscal year 1993, funding for transportation provided within the City of Denton will be obtained through Section 9. In order to receive these funds, applications must be reviewed by the area's MPO. Denton must request the Governor's office to designate a MPO, written form and accompanied by a ~ The request should be in i resolution or document noting the approval of the local government. SUMMARY: The North Central Tuz.as Council of Governments has acted as the City's MPO in roadway transportation and has assisted the City in other non-transportation issues. The City now has the option to be its own MPO. However, the NCTCOG has an established and proven record of professional assistance and has always served Denton tl 1 j~ , caip ;tu I e f City Council Report Requesting Designation of MPO December 17, 1991 well. It would be to the City's benefit for the NCTCOG to serve as the City's MPO. The NCTCOG has much transportation expertise r as well as experience in assisting in federal grant applications. They will assist Denton in this process. As Denton's MPO, the NCTCOG will provide planning services and ' technical expertise to the City. The City, SPAN, and the NCTCOG will work together to produce the Transportation Improvement Plan (TIP), an integral part of the Section 9 application. The TIP outlines transportation plans for five years out. This is updated and submitted annually with the Section 9 application. Planning studies would also be performed by the NCTCOG and the City. SPAN will receive the benefit of NCTCOG's transportation expertise. PROGRAMS DEPARTMENTS, OR GROUPS AFFECTED: SPAN, Planning and Development, City Manager's Office FISCAL IMPACTS None. RESPECTFULLY SUBMITTED, . "VHarrellll L II City Manager r i Prepared byt Catherine E. Tuck Administrative Assistant Approved by: e u Nava Ass stant to the City Manager 2 1 X e:wpdocs\mpo.~ i l RESOLUTION N0- A RESOLUTION REQUESTING H TEXAS~COUNCIL OF GOVERNMENTS TO BE THE DESIGNATE THE NORTH CENTRAL METROPOLITAN PLANNING ORGANIZATION ACTTHOF CITY AS NAMENDED; AND TO THE URBAN MASS TRANSPORTATION PROVIDING FOR AN EFFECTIVE DATE. population of the AS, the 1990 Cen'Sus has esnatessthe City oas an urbanized WFpT city of Denton at 66,270 and desig area as d()fined by the U.S. Bureau of the Census; and I WHEREAS, the City of Denton is eligible for financial assis- tance for mass transportation atth ouamendedo gugec (the Acts tfort~pbanning, Transportandooperati g purposes; and I capital, request the Governor to WHEREAS, the Act requires that the City urban designate a metropolitan planning organization for ongoing transportation planning; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DENTONS That in accordane with the provisions of the Act, C uncil of Denton, Texas requests the Governor of the the City the to designate e North Central itan Planning organization Texas (MPO) ci l of State of Texas Governments as the Metropo urban transportation planning. 1 City of Denton for ongoing cxCprpN II, That this resolution shall become effective im- mediately upon its passage and approval. 1991. PASSED AND APPROVED this the _ day of BOB C SA TLEBERRY, MAYOR ATTESTS CITY SECRETARY JENNIFER WALTERS# BYS APPROVED AS TO LEGAL FORRMYSATTORNEY DEBRA, A. DRAYOVITCH, BY: t ~:f 1 1 CITY COUNCIL REPORT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: RESOLUTION REQUESTING THAT DESIGNATION BE REQUESTED FOR THE RECIPIENT AND GRANTEE OF SECTION 9 URBAN MASS TRANSPORTION ADMINISTRATION PROGRAM FUNDS FOR THE DENTON URBANIZED AREA DATE: December 17, 1991 RECOMMENDATIONi rove a resolution Staff recommends that the city Council app requesting the Texas Department of Transportation that the City of Denton be designated as the recipient and grantee of Section 9 Urban Mass Transportation Administration (UMTA) funds for the i Denton urbanized area. BACKG~? Cities in urbanized urbanstrawith n opulations ngwteen hrough 4Section 200,000 may receive 9. In the City fiscal year eDenton3 will funding obfor tainednthrough osect ion d9. within the Denton must request the Texas Department of Transportation that a recipient and bodyemustdrequestethatsthese designationsubeamade. area, the local The request should he in written form and accompanied by a ii resolution or document noting the approval of the local government. Stnif recommends that the City be designated as recipient and grantee. SUMMARY ~Three options were presented to the City Council at the November 19, 1991, meeting. The TxDOT may be the designated recipient and the E the grantee if the City requests this. none tot is scenario i , the State would submit the Section 9 app ion the SPAN as the designatedtrecipienttand hasdirectly both with funds, and subcontract provider. I the grantee for all Section 18 cities, This option would essentially not change the way that SPAN currently requests UMTA funding. City input would be focuied on the transportation improvement plan (TIP) element. A second option would be for the TXDOT to be the esignated TxDOT. The this scenario recipient and the City to bgrantea. TOOT would send City would submit the application the application to UMTA and the City would receive the funds i i city Council Report 1 Requesting Designation of Recipient and Grantee December 17, 1991 through the State. The funds would then be given to SPAN as the transportation provider. This would give the City more input in the application process although the State would have ultimate control over the final product submitted to UMTA. s The final choice would he for the City to be the designated recipient and grantee. In this scenario, the application would be C ` submitted by the City directly to UMTA. The funds would also be received directly by the City. Traditionally, this is how most ! cities in Texas have arranged for Section 9 UMTA transportation dollars to be administered. This option gives more local control over the funding requested. It also may provide SPAN with the II funds it needs quicker since the City generally is able to process funds more quickly than the State. This option would also provide more local input and more staff time dedicated to reviewing the application and contract. If the City were the designated recipient and grantee, SPAN would submit the application to the City. This option provides for a direct relationship with UMTA and eliminates the State level. No other city has opted for the State to be the grantee and recipient of Section 9 funds in Texas. The Texoma COG designated the State { to be the designated recipient but retained grantee status, There s would be increased staff time devoted to administering the program j but the tasks can be accomplished with existing personnel. This option would also formalize the City's involvement in SPAN's transportation operations. The resulting contractual partnership would guarantee the provision of transportation services in accordance with Section 9 rules and regulations. The grantee designation may also afford the City additional opportunities for transportation programs. For example, the City might want to apply for federal funds for high occupancy vehicle lane construction, bicycle transfer facilities, and other new programs that may become effective given pending legislation. The designation of recipient and grantee will allow the City to apply directly to UMTA for those programs that fit into our ` transportation plans. Staff recommends that option three be chosen and requests to be the designated the recipient and the grantee of Section 9 funds. The City, SPAN, and the COG would work together to produce the Transportation Improvement Plan, an integral part of the Section 9 application. The TIP outlines transportation plans for five years out. This is updated and submitted annually with the Section 9 application, Planning studies would also be performed by the NCTCOG and the City and SPAN would receive the benefit of NCTCOG's 2 Sir-' . ki•+C.fpl t i i II~ City Council Report F Requesting DoBignation of Recipient and Grantee December 17, 1991 ' transportation expertise. As per City Council direction, the Mayor and city Manager met with the Mayor and City Manager of Lewisville. The Lewisville City council will be considering this issue at their December 15 meeting. The Lewisville staff recommendation is that the City be the designated recipient and grantee. An update will be provided at Denton's December 17 meeting. PROGRAIQS. DEPARTMENTS._OR GROUPS AFFEfTED: SPAN, Planning and Development, City Manager's Office FISCAL IMPACT. J None. Local match would be requested the Cit and other sources as part of the application process. As 19 City Council meeting, given a preliminary an and siadmftherlocal match required under Section 9 for operating costs, it appears that SPAN will be able to request the same amount s of UMTA funds as in the current year without requiring additional funds from the City. This assumes that other eligible local match revenues (i.e. State funds, trolley fares, advertising/rentals, and f elderly donations) remain at the current level. RESPECTFULLY SUBMITTED, O I Ll yd V. Harrell City Manager Prepared bys Cdr , V'.AOC Catherine E. Tuck Administrative Assistant E A oved bys i e s Nava Ag stant to the +t Manager s 3 i t , a eewpdocsluete•r I I RESOLUTION NO. A RESOLUTION OF THE CITY OF DENTON, TEXAS REQUESTING THAT THE TEXAS F E DEPARTMENT OF TRANSPORTATION DESIGNATE A RECIPIENT AND GRANTEE OF URBAN MASS TRANSPORTATION ADMINISTRATION (UMTA) PROGRAM FUNDS FOR THE DENTON URBANIZED AREA; AND PROVIDING FOR AN 8FFECTIVE DATE. WHEREAS, the 1990 Census has established the population of the a City of Denton at 66,270 and designates the city as an urbanized area as defined by the U.S. Bureau of the Census; and WHEREAS, the City of Denton is eligible for financial assis- tance for mass transportation through Section 9 of the Urban Mass Transportation Act of 1964, as amended, (the Act) for planning, capital, and operating purposes; and WHEREAS, the Act requires that the City request the Texas Department of Transportation to designate a recipient and grantee for funds appropriated pursuant to the Act; NOW, THEREFORE, , BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DENT0N7 SECTIQIN I. That the City of Denton requests the Texas Depart- ment of Transportation to designate the _ as she recipient and grantee of Urban Mass Transportation Administration (UMTA) program funds for the Denton urbanized area for the purposes of public mass transportation. : SECTION II. That this resolution shall become effective im- mediately upon its passage and approval. PASSED AND APPROVED this the day of 1991. f BOB CASTLEBERRY, MAYOR ATTESTS JENNIFER WALTERS, CITY SECRETARY I BY., f t APPROVED AS TO LEGAL FORM: F DEBRA A. DRAYOVITCH, CITY ATTORNEY BYI i 1 ( i it r I.+VYiE%~y f 'r`ylgy k E CITY - COUNCIL i XMIT: p i 11 { j 1 i 44 ooaaoo ~ o°~~oO } 6' a 41 + t~ IiYJ.. WOW , f WTV Of DEAMON, TEXAS MUNICIPAL BUILDING / DENTON, TEXAS 78201 / TELEPHONE f811) 588.8307 Ofkce of the CIty Manager MEMORANDUM DATEt December 12, 1991 TO. Lloyd V. Harrell, City Manager FROM; Rick Svehla, Deputy City Manager j. SUHJECTO Resolution in support of Alliance Airport The Mayor received a request for this Resolution recently, He asked that it be placed on the agenda and we have been able to do ! so. If you or the Council has further questions, we will be happy ` to try a swer them. i Rick ve a y Deputy City Manager j RSsbw AMM00090 i . It . two-.,. t:.. . ••..q. .y.. ,ii;r`..' i - AKM0008E RESOLUTION NO. A RESOLUTION OF THE CITY OF DENTON, TEXAS OFFERING CAND.ITION14L SUPPOR'T' OF THE PROPOSED EXTENSION AT THE FORT WORTH ALLIANCE, AIRPORT; AND DECLARING AN EFFECTIVE DATE. WHEREAS, the City of Fort Worth, Texas and the Perot Group propose to extend the runway at Fort Worth Alliance Airport (the "Airport") 3400 feet to the north (the "Extension"); and WHEREAS, the Extension will allow heavier aircraft to utilize the Airport by changing the runway length from 9600 feet to 13,000 feet to serve the longer range European, Asian and Pacific Rim markets; and WHEREAS, the Extension of the runway would necessitate the re- loc.tion of the Atchison, Topeka and Santa Fe Mainline and FM 1561 and the construction of two grade-separated rail crossings at FM 156 and SH 114 to accommodate the rail relocation; NOW, THEREFORE, x THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES, } SECTION I. That the City of Denton supports the proposed Extension at the Airport with the understanding that this support is conditional upon the receipt of written documentation from the Federal Aviation Administration that all of the Denton airport's f• airspace, including any expansions, will not be adversely affected now or in the future. SECTION II. That the City of Denton supports the proposed i extension of the Airport so long as the funding will in no way affect the granting of any funds requested by the City of Denton for the improvement of the Denton Municipal Airport. PASSED AND APPROVED this the day of December, 1991. ? BOB CASTLEBERRY, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY2 APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY 5 BY i ~ i 4 ~MN~ r 1D i Clt'Yof DENTON, 31 EXAS MUNICIPAL BUILDING / DENTON, TEXAS 76201 / TELEPHONE (817) 686.8307 Office of the Clty Monegar j MEMORANDUM t ~ II{ DATE: Deccmber 12, 1991 J T0: Lloyd V. Harrell, City Manager ; FROM: Rick Svehla, Deputy city Manager SUBJECT: Resolutions for Tnter.lucal Agreements with the County i The County has sent us draft proposals for the interlocal agreements for the City of Denton to do the engineering and let n the contracts for. Ryan Road and Jim ehristal. We have had those ? reviewed by the e'ity Attorney. Debra has advised that there are a few things that she would su ' the attorneys for the County ands theye seam agreeableve contacted ; In the next coup Le of days, they will be ironing out all the details, and we will have those agreements for the Council by Tuesday evening, if you or the Council have any further questions, please contact ate at your leisure. Ruck svehla Deputy City Manager RStbw AMM0008F ,I i ~ 1 u E f ALL00004 RESOLUTION NO. A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN INTERLOCAL AGREE14ENT WITH THE COUNTY OF DENTON FOR THE CONSTRUCTION OF IMPROVEMENT'S TO JIM CHRISTAL ROAD FROM MASCH BRANCH ROAD TO IN'T'ERSTATE HIGHWAY 35E; PROVIDING FOR REIMBRUSEMENT TO THE CITY, AND DECLARING AN EFFECTIVE DATE. 1 t , THE COUNCIL OF THE CITY. OF DENTON HEREBY RESOLVES: SECTION I. That the Mayor is hereby authorized to execute an agreement between the City of Denton and the County of Denton for ; f the construction of improvements to Jim Christ;al Road from Masch J Branch Road to Interstate Highway 35E, a copy of which is attached i hereto and incorporated by reference heroin. SECTION 7,j„ That the City of Denton will be reimbursed by the ' County of Denton for funds allocdted to constructing the improve- Gg meets, not to exceed $1,351,389. P SECTION III. That this resolution shall become effective im- medintely upon its Passage and approval. PASSED AND APPROVED this the _ day of , 1991. I I ~ BOB CASTLEBERRY, MAYOR i f ATTEST: JENNIFER WALTERS, CITY SECRETARY BYi APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY BYs } x 1 o'nkl '(rf5 r r ALLOOOD6 VE ;f^ RESOLUTION NO. t A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE COUNTY OF DENTON FOR THE CONSTRUCTION OF g` IMPROVEMENTS TO RYAN ROAD FROM FARM TO MARKET ROAD 1830 TO FARM TO MARKET ROAD 2181) PROVIDING FOR REIMBRUSEMENT TO THE CITY] AND ' DECLARING AN EFFECTIVE DATE. *j THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES: a &T q I. That the Mayor, is hereby authorized to execute an agreement between the City of Denton and the County of Denton for the construction of improvements to Ryan Road f om wFarm hich isto Market Road 1830 to Farm to Market Road 2181, a copy + hereto and incorporated by reference herein. lf4 j SECTION TT, That the City of Denton will be reimbursed by the County of Denton for funds allocated to constructing tho improve- [4 ments, not to exceed $1,060,581. r'l , SECTION_Xs. That this resolution shall become effective im- mediately upon its passage and approval. - PASSED AND APPROVED this the day of 1991. BOB CASTLEBERRY, MAYOR ffr'' ' ,r E ATTEST: JENNIFER WALTERS, CITY SECRETARY 1 BY 'f; ~ j APPROVED AS TO LEGAL FORM: DEBRA A. ORAYOVITCH, CITY ATTORNEY BY: