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Home My WebLink About02-11-1992 Agenda Mo. d Agenda Item AGENDA [Bfe -9:&::9Z CITY OF DENTON CITY COUNCIL FEBRUARY 11, 1992 Work Session of the City of Denton City Council on Tuesday, February 11, 1992 at 5:15 p,m. in the Civil Defense Room of city Hall, 215 E. McKinney, Denton, Texas at which the following items will be considered: 5:15 P.M. 11 amReceive a report and hold a endments to the sidewalk ordinance and o give staff directions 2. Receive a report and hold a discussion regarding the Denton Convention and Visitors Bureau's projects for 1992. 3. Receive a, report and hold a discussion regarding housing and human service programs. 4. Receive a report and hold a discussion regarding a public hearing to be conducted by the Texas Department of Transportation regarding improvements of U. S. 377 from I.H. 35E to F. M. 1630 in the City of Denton and give staff direction. 5. Receive a report and hold a discussion regarding the Denton Main Street Program of Work for 1992. 6. Receive a report and hold a discussion regarding alternatives to the existing structure of the Plumbing and Mechanical Code Board, the Electrical Code Board and the Building Code Board of Appeals and give staff direction. 7. Receive a report and hold a discussion regarding the "Plan for Public Improvement of Entranceways" and give staff direction. 8. Receive a report, hold a discussion and give staff direction regarding a possible amendment to the proposal to the State regarding a landscape cost sharing project on FM 2181 (Teasley Lane) between Interstate 35E and Bent Oaks Drive. (The Beautification Commission recommends approval.) 9. Receive a report and hold a discussion regarding issues to consider for a possible charter amendment and give staff direction. 10. Receive a report and hold a discussion regarding proposed "Smoke Free Workplace" and proposed I'Use of Smokeless Tobacco Products" policies and give staff direction. 0 City of Denton City Council Agenda AgendatNo. February 11, 1992 agenda Item> Page 2 Cote . I~rr a~J 11. Executive Session; o A. Legal. Matters Under Sec, 2(e), Art. 6252-17 V.A.T.S. 1. consider action in of Den-9„, Texas~F]aste Manaaamo„r vs Cir., B. Real Estate Under Sec. 2(f), Art. 6252-17 V.A.T.S. C. Personnel/Board Appointments - 6252-17 V,A.T.S. Under Sec. 2(g), Art. 1• Receive and consider a report from the city Council Municipal Court Subcommittee regarding City Council employees and goals and objectives related thereto for 1991-92.. C E R T I F I C A T E I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the day of 1992 at o-*clock (a.m.) CI'PY SECRETARY NOTE: THE CITY OF DENTON CITY COUNCIL CHAMBERS IS ACCESSIBLE. IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARYPS OFFICE AT 566-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY'S OFFICE, ACC00037 . CITY COUNCIL ~~oooooooQ aA a s o e o° O°ooO~~~~ H s e oooOv~ oooocaaflo =kS A:ac,:1) l~ S' . CITY of DENTON, TEXAS MUNICIPAL eUILDINO / DENTON, TEXAS 78201 / TELEPHONE (817) 588.8307 - Office of the City Manager M E M012A1N7I?i.JM TO: Lloyd V. ?Jarrell, City Manager FROM: Rick Sveahla, Deputy City Manager DATE: February 7, 1992 SUBJECTt Sidewalks After the last meeting in January, the Council asked us to go back and get some more information on sidewal),s. Specifically, Council asked for some informatlon on the existing system and the condition of it. They asked us to find out some more information about what some other cities were doing. Also, we have looked at some options for different ways to fund the needed repairs. Staff has completed a survey of the existing system. Currently, we have almost 100 miles of sidewalk in the city. Of that total, approximately 16 miles or 16% of the sidewalk would meet the criteria in the existing ordinance that would require it to be replaced. The cost to replace thie amount of sidewalk ranges between $1 and $1.25 million. The reason for the range is that in some areas there are large stretches of walk and in other areas only very small portions of walk intermittently spaced would have to be replaced. Obviously, longer stretches are more desirable for the contractor and therefore, in all likelihood, would cost us less. Secondly, we were able to survey some 37 cities as to their practices regarding sidewalks. We have included a listing of those cities and whether they require the land owner to be responsible for the maintenance of the walk. The final issue is to look at alternatives to this process. Staff has looked at several which are as follows: 1. The City could continue our program as it is) that Js, we would continue to spend between $5,000 and $100000 a year to repair the most severe problems and face liability issues as they arise. Although this level of funding would not allow us to comprehensively attack the backlog problem, the city has not received a great i Agenda No, "4944 Lloyd V. Harrell Agenda Ilem P beu2ry 7, 1992 Data 7`l2 backlog problem, the city has not received a great volume of complaints about the conditions of our sidewalks. 2. The City could commence a comprehensive replacement programs we would recommend doing this by selling $1 million to $1.25 million worth of bonds. This would allow us to repair all the existing sidewalk problems in the City. Within a year, we estimate the debt service of that on 15-year bonds to be $135,000 a year, and that amount would have to be budgeted. In addition, if we opted for this scenario, we would have to include some sort of contract labor to help us with the inspections, at a small additional cost. Such yearly expenditures would require approximately 3/44? increase in the tax rate or corresponding budget reductions. 3. Another option is to use the existing ordinance as It exists. Currently, the ordinance allows Council to pass resolutions notifying landowners to repair their sidewalk. There are some time requirements associated with this, and in visiting with the Legal Department, they have advised that we would most likely have to u3e assessment procedures also. As we indicated to the Council, this type of notice and assessment procedure would require some notice, advertisement and public hearing and would take a minimum of sixty to ninety days to complete. Although cumbersome, it would solve the existing problem. Under this provision, some city funds would be required, but not nearly the amount as if the city assumes the entire burden, 4. This option would be somewhat of a hybrid of the previous alternatives. The ordinance and policies could be developed in such a manner that income levels could be taken Into account. For instance, low and moderate income families might be allowed to fund a reduced portion or none of replacement costs. As we thought of this option, we began to think about how those provisions could be .incorporated. It occurred to us that we could use a criteria very similar to the CDBG housing rehabilitation process in which low and moderate income families receive grants to rehabilitate their homes. As we discussed this possibility, we also thought about the possibility of using CDBG money as a source of some of the funds. Staff is anticipating an increase in CDBG funds this year of approximately $75,000 to $100,000, and we have applications filed that would allow us to receive even an additional sum of Lloyd V. Harrell Agenda Ma February 71 1992 Agentlaltem~rsrS1_,~,,r Page 3 }y iYh ~ r money in the range of $200,000 to $300,000. If the Council was so inclinLd, that could be brought before the CDBG Committee, and a policy could be considered to fund sidewalk replacements for low and moderate income families in the CDBG target areas. If this type of scenario was used, a major portion of the walk could be funded with this mechanism over a period of years. There are two caveats that would have to be considered by the Council if this sort of scenario is used: A. There is no guarantee on the life of the CDBG program. As we all know, many of the federal programs have been discontinued over the years, and that could be the case with the CDBG funds. Given the assumption that we would only spend $100,000 a year or so, it would take nine years to finish the replacement program in the CDBG target area assuming no inflation. B. The second caveat is that we still have areas outside the target area that would have to be replaced. That amount of sidewalk is approximately $400,000. if we use the same time period to complete these replacements as the CDBG program, that would require $45,000 per year to be added to the General Fund assuming no inflation over the nine year period. Finally, in any of these scenarios even if the city improves its sidewalks to an acceptable standard, we would have to address an ongoing maintenance problem. As we mentioned, we spend $50000 to $10,000 per year now, Staff has estimated that the need would be approximately $25,000 to $500000 a year to maintain our sidewalks. The amount would depend on the number of freeze/thaw cycles, the growth rate of trees, amounts of vehicular traffic on existing walk, etc, At any rate, that kind of number would also have to be incorporated into the budget even if bond funds or CDBG funds were utilized to remedy the backlog, In conclusion, we obviously have a substantial problem. our existing program obviously does not address the existing need. Some of the scenarios mentioned above would eliminate that need at a fairly high cost. Other options would allow us to address the problem over a longer period of time at less cost. Each one of the programs addresses the liability questions in a different light and that will be an integral part of the Co,:ncil's decision. Agenda No, -OOj ~ Lloyd V. Harrell Agendalfani-is February 7, 1992 Date` Page 4 We have included several attachments. they include the existing and proposed ordinance with an amendment from Legal for an appeal process. A split coat ordinance from Garland as well as the survey data. We will also have maps for the Council's review at the meeting. If we can provide any more information, staff stands ready to do so. We await the direction of the Council on this matter. Rick Svehla Deputy City Manager RStbw AMMOOODB Attachments 4 , STREETS, SIDEWALKS ANP PUBLIC PLACES § 28.52 (b) New apartment complexes of two (2) or more buildings and existing apartment com- plexes of two (2) or more buildings which are not presently numbered shall have numbers at least ten (10) inches tall. Such numbers shall be of a contrasting color to that of the surface on which they are mounted. (c) Existing apartment buildings which already have identifying numbers maybe allowed to continue to use those numbers if they are fudged by the chiefs of the police and fire departments to be clearly visible and readable iYom the street or driveway serving the build. ings, (d) The owner or manager of apartment buildhiga with identifying numbers shall request an inspection of the buildings by notifying the city building Inspection division to determine if the numbers are visible and readable from the street and driveways serving the buildings. (Ord, No, 88.016, § VI(21.19), 1.19.88) Secs. 26.14-25.40. Reserved. ARTICLE II, CONSTRUCTION AND REPAIR DIVISION 1. GENERALLY Seas, 26.41-25.50. Reserved DIVISION 2. SIDEWALKS, CURBS AND GUTTERS* See, 25.51, Permit required, It shall be unlawful for any person to construct, reconstruct or repair any sidewalk, curb or gutter In the city without fh%t obtaining a permit from the engineering department of the city for such work. (Code 1966, § 21.24) .Seo. 25.52. Bond required, (a) It shall be unlawful for any person to construct, reconstruct or repair any sidewalk, curb or gutter. in the city without having first executed and delivered to the building inspection division a current approved corporate surety bond in the sum of one thousand dollars ($1,000,00), and such bond shall be conditioned as follows: (1) That all work done by the principal in the construction, reconstruction or repair of any sidewalk or curb and gutter shall be performed in a good and workmanlike manner and in faithAil and strict compliance with all ordinances, 'ulss and regula. dons approved by the city council governing the construction, reconstruction or repair of sidewalks or curbs and gutters; "Cross reference-Housing generally, Ch. 16, Agenda No, 1685 Agondaitam_L_~~ 11a1a § 25.52 DENTON CODE (2) That the principal shall fully indemnify and hold the city whole and harmless from any and all cost, expense or damage, whether real or asserted, because of any injury done to any person or property in the prosecution of the work or that may arise out of or be occasioned by the performance of such work; (3) That the principal shall, without additional cost to the person for whom the work was done, maintain all sidewalks or curbs and gutters constructed, reconstructed or re- paired by the principal for a period of one (1) year from the date of such work and within ten (10) days after notice from the engineering department of the city that maintenance is necessary, and that the opirdon of the city engineer as to the necessity for maintenance at any time within the one-year period shall be conclusive; (4) That such bond shall be in force for a continuous period of one (1) year after any sidewalk or curb and gutter is constructed, reconstructed or repaired by the principal, and that one (1) recovery shall not exhaust such bond, but such bond shall be a continuing obligation against the sureties thereon until the entire amount therein provided for shall have been exhausted; (6) That the principal shall upon notice from the city engineering department post an additional bond in the amount of any decrease in the original bond by reason of recovery thereunder; (6) That the city may for itself or for the use and benefit of any person injured or damaged f by reason of any defective construction, reconstruction or repair of any sidewalk or curb and gutter by the principal, maintain suit on the bond in any court of competent jurisdiction or that any such injured or damaged person may sue and recover there. under in his own behalf. (b) The city council may increase the amount of the bond of any person at any time such action is deemed necessary to protect the interests of the city. (c) Any owner of real estate repairing or engaging another to repair his own sidewalk shall not be required to give ouch bond (Code 1966, § 21.25) Sec. 25,534 Construction to comply to standard specifications. It shall be unlawful fur any person to construct, reconstruct or repair any sidewalk or curb and gutter in the city, except In strict compliance with the Standards Specifications for Public Works Construction, as adopted by the city council, and amended from time to time. (Code 1966, 121-26) Sec. 26.54. Removal and replacement of curbs and gutters, (a) All curbs and gutters to be replaced shall be removed to the next expansion joint on both sides of the area, or, with the approval of the city, the curb and gutter may be sawed with a concrete saw to produce a smooth joint. 1888 Agenda No. Agenda Item ~,~j~A role STREETS, SIDEWALKS AND PUBLIC PLACES § 26.58 1b) All curbs and gutters shall be replaced within forty-eight (48) hours of removal unless an extension Is granted by the city, c) Where curbs and gutters are removed for driveways, construction work or other pur• poses, the complete curb and gutter shall be removed, Any asphalt removed shall be replaced after the curb and gutter have been replaced. The profile of the flowline of the gutter section shall be maintained throughout so that existing drainage is unobstructed, (Code 1966, § 21.27) See, 26.68, Form of resolution ordering construction, (a) The city council may by resolution passed by a majority vote, order the construction, reconstruction or repair of sidewalks or curbs and gutters along any section or part thereof in the city or in front of any property abutting upon the sidewalk, curb or gutter, (b) The resolution shall, in general terms, describe such sidewalks or curbs and gutters and the street, avenue, alley or place or section or part thereof along which such sidewalks or curbs and gutters are to be constructed, reconstructed or repaired. The council shall have the power to assess the whole cast of any such sidewalk and/or curb and gutter or any part thereof against the property abutting or fronting thereon and against the owner thereof, except the cost of excavation and grading which shall be borne by the city, (Code 1966, § 21.32) See. 25.88, Abutting, property owners to pay certain cosh. It shall be the duty of the owner of property abutting on auystreet, avenue, alley, place or square or section or part thereof where sidewalks or,curbs andgutf+rs have been ordered by the city council to be constructed, reconstructedor repaired as provided in this divisiosr, within thirty (30) days from the date of the publication of'notlee and'thsgiving of personal notice, to construct, reconstruct or repair such sidewalk or curb and gutter in accordance with the specifications mentioned In such notices and pay all cost and' expense of the construction, reconstruction or repair, except the cost of excavating and grading which shall be bornt by the of ty, (Code 1966, § 21.36) Sec. 2857. Authority to use other methods, Nothing In this division shall be construed as a limitation upon the power of the city council to use another authority or method for the construction, reconstruction or repair of sidewalks or curbs and gutters and for the assessment of the costs of construction, reconstrue. Lion or repair against the abutting property owners, (Code 1988, § 21.38) Sec. 25.58. Repair or replacement-City to bear costal exceptlom The superintendent of streets is hereby authorized to repair or replace sidewalks or curbs and gutters that meet the criteria of section 2851, with the city bearing the total cost of 1687 Aflonda No. Agenda item ~ rats ) t § 25.58 DENTON CODE excavation and removal and the total cost of labor in repairing and replacing such sidewalks, curbs and gutters if the abutting property owner, prior to the commencement of such work, pays to the city the cost of materials for the project as determined by the superintendent of streets. (Code 1866, § 2137) Sec, 26.59. Same-Criteria, Criteria for sidewalk repair or replacement as provided in section 2658 shall be as follows: (1) The sidewalk location must be in the city right-of-way, (2) A minimum of fifteen (15) linear feet per residence must meet these repair or replace. ment criteria, (3) Sections to be replaced must be shattered or cracked or structurally unsound, based on the following a. Sections that have holes in them two (2) inches or more in diameter or that are cracked or broken with miesing or loose pieces; b. Sections that are upheaved or depressed, thereby causing an abrupt change in grade of forty (40) percent or more (two-inch vertical in ten (10) inches horizontal) J or creates an unsafe condition as designated by the superintendent of streets; c. Sections having surface spelling only will not be considered criteria for replace ment. These areas will only be considered if the superintendent of streets deter. mines they create an extremely unsafe condition, (Code 1966, § 21.38) See, 26.60, Same-Limitations. The provisions of sections 26.68 and 96.69 shall be limited to replacement and repair of existing sidewalks abutting residential areas. It shall not apply to new construction or side. walks abutting nonresidential property, The procedures in sections 25.68 and 26.59 may not be utilized if the city cou ncil has, by resolution, ordered the construction or repair of sidewalks, (Code 1966, § 2139) Sees. 26.81-2670, Reserved. DIVISION S. RIGHT-OF-WAY CONSTRUCTION Sao. 26.71, Permit--RegWre& It shall be unlawful for any person to dig up, break and excavate, tunnel, undermine or in any manner break up any public street, sidewalk, driveway or other public property or to make 1688 AQ§MeiNo. _ILO 19 D . ALL00131 . Agonda No, Agonda Itom_d6_ _ c4to ORDINANCE 110. • I AN ORDINANCE OF THE CITY OF DENTON, TEXAS, AMENDING ARTICLE II OF DIVISION II OF CHAPTER 25 ("STREETS, SIDEWALKS AND PUBLIC PLACES") OF THE CODE OF ORDINANCES TO REQUIRE ABUTTING OWNERS TO REPAIR DE- FECTIVE SIDEWALKS; MAKING ABUTTING PROPERTY OWNERS LIABLE FOR IN- JURIES CAUSED BY DEFECTIVE SIDEWALKS; PROVIDING FOR THE FIXING OF A LIEN FOR THE COST OF REPAIR; PROVIDING FOR APPEALS; PROVIDING FOR PENALTY IN THE MAXIMUM AMOUNT OF $500.00; AND PROVIDING FOR AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON, TEXAS HEREBY ORDAINS: SECTION I. That soctions 25-55 through 25-60 of Chapter 25 of the Code of ordinances are amended to read as follows: Soo. 25-55. Repairs by Abutting Pronerty owners. The owner of real property abutting upon any defeo- tive sidewalk shall reconstruct or repair the same at the owner's expense. The duty to repair exists independently of any action by the city to notify the abutting owner of the defective sidewalk. When a sidewalk is found to be defective, the city shall notify the owner of the abut- ting property to reconstruct or repair the same. Any owner who knowingly fails to reconstruct or repair the defective sidewalk within 30 days after the date notice is sent is guilty of an offense. Sea. 25-56. Repair by City; Liability and Liens. If any person fails or refuses to repair or recon- utruct a defective sidewalk after notice is given as required by this division, the city may, but assumes no duty to do so, go upon the property and do or cause to be done the work necessary to correct the defective side- walk. The expense incurred by the city shall be a per- sonal obligation of the owner of the abutting property. If the owner fails or refuses to pay the expense within 30 days after the city gives notice thereof, the City shall file a statement of the cost with the county clerk. The filing shall constitute a privileged lien against the property, second only to liens for taxes and street im- provements, to secure the payment of the cost incurred. The cost shall bear interest at the rate of ten percent (10$) per annum from the date the statement is filed with the county clerk. The City may file suit for recovery of the funds by foreclosure of the property on which the lien exists. i Agenda No. Agonda Item W_6 We. Sao, 25-57.'Appsals. / •~D~ ~9 Any owner who receives notice to repair a defective sidewalk in accordance with section 25--55 or any owner who receives notice of the cost incurred to repair a defective sidewalk in accordance with section 25-56, may appeal the determination that the sidewalk is defective or the reasonableness of the cost incurred to repair the sidewalk to the City Council by making a written request to the City Secretary within thirty days of receiving the notice. The City Council shall hear the appeal within a reasonable time. 8so. 25-58. Liability of Abutting property owners for injuries. (a) The abutting property owner shall be primarily liable in damages to any person who suffers any loss or damage because of a defective condition of the abutting sidewalk. The city shall not be held to assume any liability for any act it performs pursuant to this chapter, including the inspecting of sidewalks or the giving of notice to abutting owners. (b) It shall be the duty of any property owner, ten- ant, or other person making special use of any sidewalk for the purpose of ingress or egress, for loading eleva- tors, downspout drains or any other special use of what- ever kind or character, to keep the sidewalk, parkway, driveway, or other area within the public right-of-way that is open to the public for pedestrian use free from defects and hazards of every kind and character. The special user shall be liable in damages to any person who suffers any loss or damage because of a defective condi- tion of the sidewalk, driveway, parkway or other area within the public right-of-way which is available to the public for pedestrian use. sees 25-59. Definitions. (a) Abutting Property. The real property that is contiguous to or contains a sidewalk. (b) sidewalk. That portion of the public right of way between the curb lines of a street, or the lateral lines of a roadway, and the adjacent or abutting property lines intended for the use of pedestrians. Page 2 lE 4 yi 7i F ' i Agenda W. Ager da I1c1m_W6L Orate-1911 ` 1Z i/ (c) Defective Sidewalk. Sidewalk sections tha are upheaved or depressed, thereby causing an abrupt change in grade of 40% or more (two inches vertical in 30 inches horizontal) or creates an unsafe condition as determined by the City Engineer or his or her designee. SECTION II. That section 25-60 of Chapter 25 of the Code of ordinances is repealed. SECTION III. The provisions of this ordinance are separable, and the invalidity of any phrase or part of this ordinance shall not affect the validity or effectiveness of the remainder of the ordinance. SECTION IV. That this ordinance shall become effective four- teen (14) days from the date of its passage, and the City Secretary is hereby directed to cause the caption of this ordinance to be published twice in the Denton Record-Chronicle, the official news- paper of the City of Denton, Texas, within ten (10) days of the date of its passage. PASSED AND APPROVED this day of , 1992. BOB CASTLEBERRY, MAYOR ATTESTI JENNIFER WALTERS, CITY SECRETARY BYc APPROVED AS TO LEGAL FORMC DEBRA A. DRAYOVITCH,~CIITY ATTO)kNEY ► ~/"'~-rte' BY: Page 3 , „ , Agenda No. Agenda ilom r:Y'.E 3. OEYILOFYIlVT SEA1'ICIS Date 4-+/-7+>it~ CHAPTER 31 ~ t 7-NGINEERING Art:, i. Subdivisions - General, 31,01 - 31.19 Art. IL Paying and Drainage Improvements, 31.20 - 31.44 Art. III water and Salutary Sewer Systems, 31.45 - 71.64 Art, n'. Extension of Water and Sanitary Sewer }fain, 32.55 - 31.78 Art, V. Comprehensive Paving Assessment Policy, 31.73 - 31.84 .frt. VT. Improved Alley oarbage Servic9, 31.85 - 31.89 Art, t'li, Drainage Improvement Districts, QQ 31.90 - 31,99 Art. VIII. Flood Damage Prevention, 31,100 - 31,114 Art, IX. Mork on Public Easements, 31,115 - 131.119 Art, X. Construction or Repair of Sidewalks, 31.120 - 31.144 Art, XI. Driveway Approach Standards, 31.145 - 31,148 ARTICLE X. CONSTRUCTION OR REPAIR OF SIDEWALILS See. 31.120. Definitiou, The term "sidewalk," as used in this nrtlele, shall include curbs, combination curb and gutter, driveways and head-in parking; providing„ in such Case, Lhat the article shall state the kind of curb, or curb and gutter, and sidewalk to be constructed, reconstructed, or repaired, or may merely direct the construction, reconstruction or repair of a curb or curb and gutter or sidewalk alone Sen. 31.121, Council to determine nature and extent of improvements. The City Council ehall, from time to time, fix and determine the nature and extent of sidewalk ImprovementA and the kind of material and construction in such improvement. Any such improvement shall conform to Sectlon 31,126. Sea. 31,122. Construction required on now streets. Sidewalks shall be constructed on all new streets taken into the city. Sec, 31.123, permit. So person shall construct, reconstruct, alter, repair, remove or raplare any sidewalk on any public property within the city limits, without first obtaining from the Engineering Department a permit so to dc. No such perailt shall be granted unless the two 121 year malntenance bond provided for in Section 31,125 is in full force and effect at the time of request for such permit and the doing of the work. No person having a bond to construct, reconstruct, alter, repair, remove, or replace sidewalks er driveways on public property within the city shall be permitted to take out A permit for the reconstruction, alteration or repair of any sidewalk or driveway on any :i Agenda t)o. , A929-, Aponda Itorn-yk 7I7LE 3, DiTILDPUNT SERVICES V CHAPT EH 31 ENGINEERING A rt. I• Subdivisions - General, 31,01 - 31.19 Art. fr' Art. fII, Vater and Sanitary gq Improvements, 31,20 - ,;1144 4 0.r t. IV, Extension of Wator and Saadtary S Hewer 11,43 fain - 3;151,55 - Art. 4•, street improvements and Assessments, 31.7§5 -31,&4 31,4 Art, VI, Reserved, 31,86 _ 31.89 Art VTI, ❑ralnage Improvement Districts, 31,90 . y1,99 Art. VIIL Flood Damage prevention, 31-L00 - 31,114 Art. IX1 Work on public Easements, 31,116 - 51,119 Art, X. Construction or Repair of Sidewalks, 311120 - 311144 Art. XI1 Drfveway Approach Standards, 31.145 - 31.148 ARTICLE V, STREET RMPROVENIENTS AND ASSESSMENTS, Sec, 31,76.Streat improvement and paving easeaements, assessments for street improvements shall he made the City Charter and Artlele 1105 h, V.T'C,S., as amen ed,iand mayrbie initiated by either of the following methods; (A) LLItlatfon by nrn p t % non the roperty owners, the Directorhof Engineecfefatfs 11 one d more applirAnt with a Petition form to be circulated bal provide the among the other owners of by the applicant Improvements. if the property abutting the proposed En petfLlon in rnturned gineering and signed by either at least fif the ont ( 1%) of the abutting property owners at the owners of a -one leam nt f of percent (51%) of the abutting frontage, thsnLiteDirfifty-one ctorof Engineering may prepare the design plane and specifications for the proposed project depending upon confirmation of the petition and the avallabillty of funding for the proposed project. if the design plans and specifications for the proposed project are prepared, the Director of Engineering shall suomit an estimate of the cost of such improvements to the City Council. The City Council may then determine the necessity for, and order, the proposed improvements. Improvement projects consisting of streets and elleya may hs initiated by petition only in blook-length segments, improvements projects consisting of sidewalks or curbs and gutters separate from an Improvement project to a street may be initiated by petltio7l in smaller segments. 14✓ (8) LAJtJ%U"_'.hz r v: Upon the fm rove nts project, presentation of of a proposed improvements, by the Director of Engineemrng, the the Council may determine the necessity for, and order, the proposed improvements. 31.7 Agonda No, AgondiRom._ fv_.ia L puller pr s,tich n the city and allow any person other than thc• coca :'Ho ale ;tolear of st:ch bond d to du 'n;; :P the ab;•r± dea;riDed '..oak. ' Sec. 31.124, Permit Fee, For a permit for the conctrc:eticn, reconstruction, alteration, )..pair, >m^val, or replacement of any stcewalk an any public eroperty wahm the city liu:its, the permit fee shall be te,o dcilars ;:2,001 regcri''ess of the cost cr such sidewalk. Sec. 3:,126. Bond required. So parson shall construct, reconstruct or repair any sidewalk in the pity without executing and delivering to the City s bond in t'ns sum of two thousand dollars (S2,000.001 payable to the City of Garland, Oaltas Cot;n..5• Texas, t. ith two (2; or more good and sufficient sureties thereon, one of trho:a shall 'oe in approved surety company. Such bond shall he conditioned that all work done in the conatruc'.On, reconstruction o:• repair of any sidewalk shall he done in a good and workmanlike manner, and that such person shrill faithfal!y and strictly csmply with the specifications and with the terms of the city Code and such ordinances, resolutions or regulations that may be passed by the City Council governing and relating to the construction, reconstruction nr repair of sidewalks, and that the city shell be fully indemnified bald he held whole and harmless from any and all coats, expenses or damages, whether real or asserted, on account of any injury done to any person or property in the prosecution of such work, or that may arise out of or be occasioned by the performance of such work, Such bond shall be conditioned further that the principal shall, without additionad coat to the person for whom the work was done, maintain all aidewelks so conatructed, reconstructed or repaired by the principal for a period of two (2) years from the date of such construction, reconstruction or repair to the satisfaction of the Engineering Department of the City, and shall reconstruct or repair such sidewalk to the satisfaction of the Engineering Department of the City at any time within two (2) ,ve.ars after the construction, reconstruction or repair of such sidewalk and after ten (101 days notice from the Engineering Department to construct or repair the same, and that the opinion of the Engineering Department as to the necessity of such rooonstructlon or repair shall be binding on the parties thereto. Such bond shall, for the purposes mentioned above, be In force for two (2) years after any sidewalk Is constructed, reconstructed or repaired and one recovery shall not exhaust the bond, but such bond shall he a continuing obligation against the sureties thereon until the entire amount therein provided for shall have been exhausted, in case the bond shall he decreased on account of any recovery which may be obtained, arising out of the v'.olation of any conditiea of the same, the City Council shall require, upon notice to it of such fact, an additional bond to be given in accordance with this section In an amount sufficient, when added to the nonexhaugted amount of the original bond, 0 be at all times equal to the sum of tvro thousand dollars (82,000.001, The City may, for itself or for the use and benefit of any person injured or damaged by reason of any defective construction, reconstruction or repair of any sidewalk by any person, maintain suit on such bond in any court having Jurisdiction thereof, or suit may be melntalned thereon by any person injured 31••z t' t FAs i) Agenda No.'1c , Agenda I!em Dale - Sec. 21.76. Coat sharing policy; limitations. lSU (A) )fo assessgient shall be made against any, abutting property o .s r owners In excess of the special benefits accruing tc such property and Its owners in enhanced value as determined by the City Ctounml. The City shall share in the costs of Cl improvements with the uwnurs of the abutting property as prov' '.ed in subsection (B) beluw. In this section, "developed residential property" shall mean abutting property in actual bona-fide use as the residential homestead of the owner. (13) Abutting property and the owners thereof shall be assessed the following share of the coat of the Improvements as follows; Share of Costs (Per Linear Foot TTgpe of Improvement, of Imnruvements (1) Street improvements (a) Developed residential property (I) Improvements initiated by petition under Sec. 31.76(A) Front 33Y Side 16% Rear 7% M Improvements initiated by City under Sec. 31.75(0) No Assessment (b) Property other than developed residential property 33% (2) Alley improvements 33X (3) sidewalk improvements (when those costs are not included in a street improvement project) 50% (4) Curb and gutter (mprovementu (when those costs are not included in a street improvement project) 60% Sec. 31.77, Payment of assessments. Assessments shall be due and payable upon final inspection and acceptance of the improvements by the City, Assessments may, be paid In whale or in not more than thirty-sir (36) monthly payments at an interest rate not to exceed the maximum interest rate allowed by State law, Race. 31,78 - 31,84, Reserved, J 31-2 It i? u A~- -nn~~11 Agenda No. Agenda Item. or dame.sad by reason o the faPure of any peraor. x~aLO ?:9 a01 cansht.tI r econstruct or repair any sidewalk in Cite citv to observe the r.~titon3 of such bond, Sec' :31,126. Specif{catlons. Sidewalks shall be constructed, reconstructed =r t•apa{red in accordance ..tt t the sidewalk apecificatlotts for the Pity. See. 31.129. Supervision and approval of work, All work done in the constriction, reconstruaLinn, alteration, repair, removal or replacement of sidewalks shall he done under -lie supervision and subject to the direction and approval of the City Engineering Department, ,.show declslon shall be final. sec, 31.128. Approval of materials. ,pon request of the city Hngi»eerl g Deper=-,ert, no materials of arb• l:Ir.d snail be used in the construction, alteration or repair of any sidewalk, until they have been examined and approved, and the contractor shall °urnisb whatever samples may be required for making tests and examinations In sufflcknt time prior to the use of same. Sao, 31,129, Contractors to have necessary labor and equipment, Contractors performing work authorized by a parmit under this article must supply themselves with the necessary labor, tools and equipment to do all work in a first-class, workmanlike manner. Sec. 31.130. Lanterns required for protection of traffic. During construction for which a permit is required by this article, the contractor shall see that the necessary red lanterns are placed so that pedestrian or vehicle traffic will not be injured in any manner. Sea 31.131. Protection and setting of stakes. All stakes set by the Director of the Engineering Department must be protected by the contractor holding a permit under this article. Grade and Hite stakes shall be set every fifty (601 feet or closer as required.; Sao. 31.132, Name platen. (A) All sidewalks, curbs, gutters, and driveways shALU he marked by means of a suitable stamp or die, or a design acceptable to the City, making an impression in the finish with the firm name of the builder and the month and year in which the work La done. (a) Except as required by the immediately preceding subsection, no lettering, numerals, or signs will be permitted on any driveway portion in the public right-of-way or on any sidewalk, curb, or gutter without a Permit therefor. 31-3 ~ • f S! ,i G Agenda No. Agenda Ilom_-W Date -Q C1 hermit shall oe 'ssued by :he Engineering De.-aroment o r+.kP of one dollar IS1.001 per annum and its validity shall tie :nnditiorr.d on such IG Uing, nnmerais. Anc s13;a CQnfuirair.g l:> _,pitua'c;e . standardM and sperifi-ztions, :D1 The pro%-isior.s of the section shall have n+t application to 11o:ern:r.pntal employees in :he dischat•ga of their officio: duties. Sec. 3L133. DuSy to construct curb when driveway abandoned, t.'henever any Curb is renoved or when ac curb 1,ss ~eea :anstr; cted, :n rdar o proAMde a driveway Arid the se of such driveway Is at any time ahsnaonec and not used for lagress and eyresa to the abuttin, propert-:, li sk.all 'uo the duty of the ?roperty owner of such abutting property to restore or constrict .he proper and neceaaar}• curb according 'o O*e standard plans and aaec•:icat'ons of the City. Sec. 31,134, Removal of debris upon completion of work. Immediately upon completion of work authorized by a permit. undar sl•.la ortic!a, the contractor shall remove all unused materials, dirt and debris. He shall see that the, street and sidewalk are broom clean and usable by the public. Sec. 31.135. Duty to keep sidewalks in safe condition. It shall be the duty of any property owner or person making spe-:i:xl use of any sidewalk or curb for purposes of ingress or egress for leading elevators, downspout drains, or any other specifir, use of whatsoever Ind or character tc keep the sidewalk, parkway, curb and driveway abutting such property in a good and safe condition and free from any defects and hazards of 'dhatscover oind and character. See. 31.138, Liability for damages resulting from defective sidewalks. Thu abutting property owner or person enjoying the aae of any property abutting on a sidewalk or curb that has become defective and has resulted in cauaing damage or injury as a result of such defective condition shall be primarily liable in damages for any loss or damage sustained as a result of such defective condition. Sec. 31.137, Notlca to reconstruct or repair, Any sidewalk, parkway, driveway or curb which has become defective. unuafu and hazardous Is hereby declared a nuisance and it shall be the duty of the owner of property abutting on any street, avenue, public alley, place, square, section or part thereof along whioh sidewalks, curbs or driveways are ordered to be reconstructed or repaired, within thirty (30) days from the receipt of notice as provided for In this section, to reconstruot or, repair such sidewalk, curb or driveway in accordance with the standard specifications of the rity and such expense shall be borne by the abutting property owner. The failure of any owner or the agent of any owner to reconstruct or repair any such sidewalks, curbs or driveways ordered to be reconstructed or repaired by the City Engineering Department shall render him guilty of'a misdemeanor. 21-4 ) l , tl "'!1e IPllowin.j form o? notice signed by a dray authori-ed representative of t;.e Engineering -Department, which roticP =7 cc' served by any police o firer nr ether person designated by t.lr City to serve the esme, ahal: by d99med ~ztt.ficientl "XI Address Dear You are Ilaraby notified .hat the fsid v.,rt;: (c•.r•bI (driveway) - - In front of the pnipert)• cwned by you er or which you are arar.t, located at 5:reec is to a defentive and hazardous condition and you tire hereby ordered to reconstruct and ropair tha same in accordance w-ith the spectfi. atfons for cement sidewalks snd concrete nibs and y'.rt.ers as ptovided for in the Codo cf ordinances of the ^,:ty of Garland and you are notified to havo said sidewalk. curb, :;utter or driveway reconstructed and repairRuc within thirty (30) days from the service of tads notice. You are further notifbtd that it you fail to or neglect to reconstruct or repair said sidewalk within thirty (30) days you ahall to subject to the penalty provided for in such Code, which is in any sum not exceeding $200.00. Very truly yours, OITY ENOINEERVIG DEPARTMENT Sec. 31.138. Interest on assessments. Under the provisions of Atiicle 1106b and 1110x„ VACS, cities are permitted to provide for interest -m assessments for paving, water, serum, aidewnik and other improvements and the only limitation is that the rate shall not exceed eight percent (6%) per annum. All paving assessments to date have provided for Interest at ;;Lx percent (6%) per annum and under Article 1106b and Artiole 1110c, the interest rate of six percent (6%) on all prior assessments is confirmed and upheld, All future assessments tinder these statutes shall beat interest from eoceptance at eight percent (13%) per annum whether stated in the assessment ordinance or not, 'Phis section shag control the Interest rate on assessments unless by specific provision in the assessment ordinance, this seotton is deemed inapplicable by specific reforenrs in the assessment ordinance, Secs. 31,139 - 31.144, Reserved. Agenda No. Agenda Ilom. r MEMORANDUM Agenda No. Agenda ltem__ W6 f We -0 TO: RICK SVEHLA, DEPUTY CITY 14ANAGER FROM: T.C. BROADNAX, ADMINISTRATIVE INTERN DATE: FEBRUARY 31 1992 RE: SIDEWALK ORDINANCE The following is a list of cities that were contacted regarding sidewalk ordinances. The cities were asked if they had an ordinance which required abutting property owners to maintain and repair defective sidewalks. Out of the 37 cities contacted, 16 indicated that they do have an ordinance which makes the property owner responsible for the maintenance and repair of defective sidewalks. Twenty-one (21) cities indicated that they do not have an ordinance that makes the property owner responsible for maintaining the sidewalks on their property. In addition, the City of Garland and the City of Mesquite have ordinances that provide for a 50/50 cost matching arrangement between the property owner and the city. Listed below are the cities that were contacted along with their populations. CITIES WITH ORDINANCE MAKING RESIDENTS RESPONSIBLE City of Dallas (1,000,000) City of Grapevine (27,257) City of Irving (160,500) City of Richardson (75,750) City of Plano (131,863) City of Mesquite (103,550)** City of Desoto (31,472)** City of Rowlett (21,000)** City of Abilene (108,030)** City of Amarillo (160,422) City of Beaumont (114,210)** City of Midland (100,173)** City of Ft. Worth (451,925)** City of Flower Mound (181500)** City of Garland (184,000)** University Park (22,700) **Have a copy of their ordinance CITIES THAT DO NOT HAVE AN ORDINANCE City of Lewisville (46,800) City of Greensville (24,650) City of Arlington (256,918) City of Grand Prairie (100,715) City of Hurst (34,250) City of Farmers Branch (24,000) City of McKinney (22,500) City of Lancaster (22,000) City of Duncanville (37,350) City of Carrollton (80,100) City of Cedar Hill (19,000) City of Sunnyvale (2,100) City of Euless (410000) City of Bedford (46,000) City of College Station (52,226) City of Forrest Hill (11,700) City of Southlake (61500) City of Richland Hills (81000) City of Benbrook (22,350) City of Colleyville (12,200) City of N. Richland Hills (47,256) s C ITY COUNCI ~oooQaaa o ~H 6 ~r O IE~- ~O~ Nra N Z ibOO~ ~00QaocoGCa~~° DATEt February 11, 1992 CITY COUNCIL REPORT FORMAT Agenda No. 427-000 Agenda 4eni alp TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJ: Discussion of Community Development Programs .EECOMMENDATION: N/A BACKGROUND: This summer the City of Denton was accepted into HUD's Public-Private partnerships to create Affordable Housing Program. Community Development staff anticipate that participation in the program will al'.ow the city to encourage development of affordable housing by building relatio.tahips between the housing providers and financial institutions in the community. This program, along with expanded federal emphasis on housing and increased funding in some Areas, should allow us to increase tho availability of affordable housing without taking dollars directly from the general fund budget. During the period from January 12 through March 12, a recently completed Comprehensive Housing Assistance Strategy (CHAS) will be available for public review. This document details affordable housing priorities and goals for the next five years. The strategy also indicates the source of funding for each new initiative. Community Development staff have compiled a list of projects for the 1992 year. SUMMARY: PROJECT DESCRIPTION STATUS COMP E [ Rental Rehabilitation RIP Awaiting allocation decision from TDHCA 215192 Subreclpfent Monitoring Ouide Requesting Info, from uthor jurisdictions and HUD 2/29/92 Housing Asst. Program Implementation Developing Ouidollnes and application 3/15/92 CDBO Funding Hearings/Recommendations Public hearings scheduled for February 4/15/92 HSC Funding Hear ings/Recomnendetfons Soliciting requests through newspaper advertisement 5/1/92 CHODO HOC assisting with devip, of Articles of Incorporation 6/1/92 Mobile Home Rehabilitation Asslstunce Developing guidelines 6/1/92 Substandard Structure Survey Discussions with Building Inspections; Code Enforcement 8/15192 Crawford Building Elderly Housing Discussions with County 8/30/92 1993 • 1997 CHAS Developing database 9/30/92 Pilot Development Protect Discussions with Housing Task Force/local builders 12/31/92 Housing Rehabilitation Active Program since 1985 165 structures completed Demolition Active Program sinco 1985 85 properties completed r f j, ~.i Agenda No, Page z Agenda Item City Council Report Format. F~t9 Discussion of Community Development Programs r PROGRAMS. DEPARTMENTS OR GROUPS AFFECTED: CDBG Committee, Human Services Committee, Low/Moderate Income Housing Task Force, Human Service Agencies, Denton Housing Authority, Denton County, Lending Institutions, Local Builders and Developers. FISCAL IMPACT: All programs/projects will be funded through federal and State programs. Council may want to consider some tax abatement, infrastructure improvements, etc. to provide a match for certain programs. The match activities would impact the general fund. Rsubmitted: rell City M anager Prepared by: Barbara Ross community Development Coordinator Approved: "rank Rob in AICP Executive Director for Planning & Development ii v~ Aoandn No. Prngrams/Strategies Agenda Item... Ito PRIORITY: Maintain existing owner-occupied units and provi homeownership opportunities for low and moderate income families. Rationale - The Community Development office reports 55 families on the waiting list for rehabilitation assistance. The market assessment indicates that homes costing $50,ooo or less make tip only a small percentage of the local housing market. This fact means that the number of homes available to purchase which are affordable to low and moderate income families are few. Recommended Proorams/Strata ies Housing Rehabilitation Program - Provision of loans and grants to income eligible homeowners for rehabilitation. Homeownership Assistance Program - Down payment and closing cost assistance for first time home-buyers. City Homesteading Program Purchase of FHA, VA, RTC, and other foreclosed properties for transfer to income eligible families. Demonstration Developments - City staff will work with local developers to develop affordable housing neighborhoods. Incentives will be available to developers. Some federal dollars will be available for infrastructure development. ,status Denton0a Housing Rehabilitation program, funded through CDHG, has been in existence for six years, The program will continue, possibly with increased funding. Staff is currently working to set up the Homeownership Assistance Program (home-buyer assistance). Funds were allocated in the 1991- 92 budget to begin program. Additional HOME funds will be requested to continue the program. The Homesteading program and demonstration developments will be new efforts initiated during the next five year period. HOPE III funds will be requested to begin the Homesteading program in 1992. Discussions have begun with local builders regarding the first affordable housing development project. 3-8 li y N Ir Agenda No. Agenda Ilem /116-4 a+ro Z4 PRIORI : Maintain existing units and increase the r Ld! decent, safe and affordable housing for low and moderate income tenants. Rationale - The Denton Housing Authority currently lists 329 families on the waiting list for rental subsidies or residence in public housing. Ninety-six of those families claim some type of preference. Figures indicate that over 4$ of the rental units in Denton are substandard. Again, those figures are based on a limited survey, The actual percentage of substandard units is probably somewhat higher. Recommended Programs/Strategies Rental Assistance - Provision of rental assistance to low and very low income families in order to reduce housing costs to no more than 30% of gross income. Self Sufficiency - Training and counseling to tenants receiving rental assistance in order to promote self sufficiency. Rental Rehabilitation Program - Deferred, forgivable loans to property owners for the rehabilitation of rental property which must be made available to very low and low income families. Low Income Housing Production - Specific projects utilizing public and private resources to construct additional low income housing rental units, including single room occupancy units. StatGte The Denton Housing Authority currently provides rental subsidies and manages the 176 public housing units. In order to request additional Section 8 vouchers and certificates, it will be necessary for the Denton Housing Authority to hire additional staff. City staff currently administer the Rental Rehabilitation program and intend to continue the program with HOME funding. 3-19 wren-.;.; k) PRIORITY1 Provision of services to homeless and potentially homeless to assist them in obtaining adequate shelter, maintaininc existing shelter and Promoting self sufficiency. Rationale - service agency personnel report a growing number of homeless or potentially homeless families and families requesting food and utility assistance. There may be a lack of adequate shelter facilities for women and families. Recommended Programs/strategies Rental/Mortgage Assistance - Provision of rental and mortgage payments designed to assist families threatened with eviction or foreclosure. Employment and Budget Counseling - Counseling designed to assist homeless and or potentially homeless families in gaining employment and maintaining control over the family budget. Food Assistance - Provision of food or grocery vouchers to homeless and potentially homeless. Transitional Housing - Provision of housing assistance and counseling over an extended period of time (12 to 24 months) in order to promote self sufficiency. status HOPE, Inc. currently provides short term assistance for families threatened with eviction or foreclosure. CDBG funds have been allocated to HOPE for a program designed to assist families for a longer period of time. several agencies and churches in the City provide food assistance to families in need. The University of North Texas and Texas Women's University have agreed to conduct a study of homelessness in Denton. Additional information on the homeless population should be available by June 1992. Agonda No. o2'QO~ Agonda Ilom W yw 3-10 6 I~ BRIORITYi provision o! assisted housing and services for those Mith e eoiai needs includin the elderl frail ei erl men ell and physically di8ebled and persons Mith AIDS. Rationale - There is a lack of assisted housing for low income elderly. service providers indicate a lack of group homes for mentally disabled. No rental units have been constructed in Denton since the new accessibility standards have been in effect. AIDenton notes that the number of persons diagnosed with HIV or AIDs in Denton is increasing. Recommended Prog a sfStrategies Elderly Housing Production - Construction and/or rehabilitation of units for low income elderly and frail elderly. Barrier Free Housing - Provision of assistance to rehabilitate units for physically disabled. supportive Housing for Persons with AIDS - Provision of rent, utility and mortgage assistance for persons with AIDS. supportive Housing for Mentally Disabled Persons - Increase supply of group homes and rental assistance for mentally disabled persons. Status Denton Housing Authority and the city are currently working on development of a low income elderly project. The project should provide an additional 40 low income elderly units. City staff does not currently have enough information regarding need to anticipate supportive housing assistance needs for persons with AIDs, physical or mental disabilities. More research into this area of need will take place over the next year. Agenda No. Apenda Items " - 3-11 r r k= sCITY COUNCII 44- T I oooo0Q0~04Q40 Q p~oo e~0 c~ v ° ~ It, ~ a O rc 6 + p i kondaNo. Agonda 11em~ Hale WY of DENTON,TEXAS MUNICIPAL BUILDING / DENTON, TEXAS 76201 /TELEPHONE (817) 566.6307 Office of the City Manager MEMORAN1~iJM TO: Lloyd V. Harrell, City Manager FROM. Rick Svehla, Deputy City Manager DATE: February 51 1992 SUBJECT: Highway Department Public Hearing on U.S. 377 Y,ju may recall that the Council reviewed the initial thoughts and design for U.S. 377 several years ago. At that time, the Highway Department was asking us whether we wanted "raised" or "flush" medians. As you can see from the attachment, in July of 1969 the Council voted to approve raised medians. Our other concern at that time was the actual highway design. The Highway Department was leaning, and still is, toward building a facility that will be built from "outside in," That is, the facility will be four lanes wide, but it will have very wide medians. That will facilitate building extra lanes on the inside of the facility at a later date which will make for much less disruption and easier construction. The down side to that is when the Highway Department uses more of its right-of-way, it will have some impact on the parking and the driveways along Fort. Worth Drive, particularly from the railroad tracks north to I-353. You will also note in that prior action that the Council suggested that if the larger design was chosen, the Highway Department should notify landowners as soon as possible so the larger design could be discussed during the public meetings. On Tuesday night, we would like to reaffirm the Council's position conrerning U.S. 377 so that staff could reiterate the City of Denton's position when we attend the public meeting on March 16th. 'F F Agenda No. "OO. Lloyd V. Harrell Agenda Item February 5, 1992 Page 2 We lot Z If you or the Council have any further questions, we would be happy to try and answer them at your convenience. Rick Sveh a Deputy City Managar RStbw AMMOOODC Attachments i , ii i1 , . 1, x Ands No..-.9A •ooh oatA 0-4 Gf~NOiMfr ,Tl1G/ MUNICIPAL RVILDINO / DENTON, TOM 70200 ~ TELEANONEfe0710004301 _ Office of 0M CUry Aamew N E 140 a A.N D U N TO: Dloyd V. Harrill, City'Nanager FROM: Rick Gvehls, Depot City Nanagar 1 DATS: July 12, 1999 SURJBCT: Design Alternatives on Port North Drive Poe the past several months, ire" have been havinq discussions with the Highway Department on the design of Port Worth Drive, The Highway Department is asking us whether the City would prefer a facility with raised medians or with flush medians. The first alternative would limit some of the driveway access along the faciyity. The second alternative would provide for a continuous left turn lane which provldee more access but also inotersee the likelihood of unsafe turning movempnts and the potential for accidents. The Highway Department has rec4ntly indicated to us that they will be considering reclaiming all of the existing eight-of-way got the Fort Worth Drive facility'. It they do that, they will be affecting packing in sou areas since the owners of businesses in some areas have, over the years, used pacts of the right-Of-way tot parking. f we have looked at a numist of optione and alternatives for the Council's review. We have looked at re-alignment both to the east and west to a number of- steps to help facilitate both access and parking in areal: 'wh$Xe landowners are now using highway cigbt-of-way;' None of these options work well. Thetefore, we only see these options that the Council should 1 y consider. 1 The. tir~j 'V4 old, be to consider a tour-lane, divided, raised median t'yCitity that would keep the' medians as narrow a- possible ''ffh s option would facilitate the ongoing use of parking IRS"('font of businesses Yt the Highway Department did not olsim theft total right-of-way, I Agenda tin. Agenda llam,_l~✓`' Uloyd V. Harrell L~re,~:j1~9A2 July 122, 1961 Page 2 The second Option would, be tot a tour-lane facility with a flush median or continuous left turn lAne. This option would also facilitate existing uses of packing it the Highway Department does not claim their full right-of-way. The third option Would be to ask for a four-lane, raked median facility with widar islands that would facilitate the expansion to six 14009 in the future with minimal kinds of disturbance, to the landowners in the future. However, this option would eliminate or disrupt parking and/or access fora number of bnelmeesee an the west side of Fort Mo{th Drive from Acme Street south. obviously, the option that `is- the safest and the least disruptive in the. tout lane divided facility with the narrow islands. It the Highway Department did not decide to regain the o0ethegWest-side fors'th uexii i q Du,ins~~~ued Itet►ould ailoti for the latest movemepto of t;affic, and ■inimfze most of the problems for the whole facility, staff bellows that this is probably the best alternative from the City and landowner point of View. =}gardless of what option the Council chboses, the staff would recommend that the state be notified by, letter, we would suggest that it the Highway Department chooses to regain their right-of-May, that the Council urge them to notify the .landowners as soon as possible and to hold all of the appropriate public meetings and hearings. At the same time, it they choose to retain the right-of-way, the Council should advise the Highway Department that this will create some hardships on some landowners and businesses in the atom, and they should consider that in making their dectston on facility widths In their design considerations, if you or the Council has any further quostion, we would be happy to try and respond to them at your convenience, ' Rick Bwhla Deputy City Manager t;s : bw 4i22H 1 i. 74 City of Denton City Council Minutes Agenda No. July 180 1989 Agenda item. .lw Page 5 McAdams motioned, Gorton seconded to adopt the ordi ante O ' roll vote, McAdams "aye," Hopkins "aye," Gorton "aye," and Boyd "aye." Motion carried unanimously. 4. Resolutions A. The Council considered approval of a resolution appointing Ray Stephens to the Board of Directors of the Texas Municipal Power Agency, The following resolution was considered: RESOLUTION NO, R89-046 A RESOLUTION APPOINTING RAY STEPHENS TO THE BOARD OF DIRECTORS OF THE TEXAS MUNICIPAL POWER AGENCY AND DECLARING AN EFFECTIVE DATE, McAdams motioned, Gorton seconded to approve the resolution. On roll vote, McAdams "aye," Hopkins 'aye," Gorton "aye," and Boyd "aye.' Motion carried unanimously. 5. The council considered a motion authorizing communice.tion to the State Highway Department concerning the construction design for Fort Worth Drive. Rick Svehla, Deputy City Manager, stated that the State Highway ' Department had asked for the City's input in the type of medians it would like along Fort Worth Drive, The kinds of medians available would be a raised median/divided facility or a flush median/continuous turn lane, The raised median made for safer kinds of movements and restricts access somewhat. The continuous turn lanes made more access but was not as safe, The State also indicated that they might try and regain some of their right-of-way in the Fort Worth Drive area, if that happened, there would be some businesses affects in certain areas because at the present time, some of those businesses were using existing Highway right-of-way for parking. The main areas of concern were from Acme Street south to the railroad overpass. A number of different alternatives were looked at for that area such as varying the road to the east or the west, None of the options worked very well, Staff was recommending a raised median because it was safer with a narrow width of the medians so as to not take all the parking away from the businesses and also suggest that the Highway Department not reclaim all of its right-of-way. After discussion regarding Roselawn and business parking in the area, McAdams motioned, Boyd seconded to communicate to the Highway Department its recommendation for narrow raised medians to Mission Street with a continuous left turn lane from Mission to Johnson Street, that the City and State notify landowners. Motion carried unanimously. f i= F ciryol DEwON, rEXAS MUNICIPAL 8UILVING / DENTON, TEXAS 76201 /TELEPHONE (817) 568.8307 Office 01 th• City Manapet July 31, 1989 Agenda No._QQ Agenda Ilem_ Dwight S. Bird, P. E. Dale Resident Engineer State Department of Highways Da,~ and Public Transportation 2624 W. Prairie Denton. Texas 76201 Dear Dwight: At our council Meeting last Tuesday night, the Council formally requested a raised-median design for Fort Worth Drive (U.S. 377), our staff has had some initial contacts with some of the , land owners in this area and worked out many of the median openings based on a four lane design with fourteen loot wide medians. The discussions based on this design have been well received and in most cases, we have received agreement from abutting land owners. In our discussions with you and your staff there was some indication that the Highway Department was thinking very seriously of building a wider four lane structure to accommodate "outside-in construction" so that additional lanes could be added at some later date. This would require that all of the right-of-way on Fort Worth Drive (U.S. 377) be used. There was also some discussion that if a narrower section were built, the Highway Department would still try to regain all of its right-of-way on this project. Either of these two options would eliminate most of the existing parking for some of the businesses and residences along Fort Worth Drive (U.S. 377), particularly from Acme to the railroad overpass. The City Council asked about this situation and understands the needs of the Department. However, they are also sympathetic to the needs of the businesses and land owners in this area. They, therefore, respectfully requested that the Highway Department consider the narrower, tour-lane facility and not reclaiming the highway right-of-way at this time. The council realizes that Fort Worth Drive eventually will be expanded to six lanes, However, based upon current and projected traffic volumes, such action will not be required for Dwiqht S. Bird Page 2 July 31 aQondYNo, agonda Item cbto many years. If the Highway Department will build the na er 8 section now and not reclaim the right-of-way, the City feels that most of the parking problems can be solved prior to the widening to six lanes, As you are aware, City codes require new buildings and associated parking to be removed from all right-of-way. Because of the age of many of the buildings involved, the city feels that substantial redevelopment will occur in this area prior to the widening of Fort Worth Drive to six lanes. This course of action would allow for the systematic reclaiming of the right-of-way without being disruptive to the affected businesses. The Council felt that it was extremely important thtt land and businaas owners along eff(,nted parts of Fort Worth Drive be notified of the Highway 'Oepartmout's intentions as soon as possible. They directed the staff to make contact with each of the owners so they would be aware of the considerations of the Highway Department. They felt that it was extremely important for the Department to advise property owners of your final decision on the use of the existing right-of-way as soon as possible. 'If t1%o Highway Department chooses to reclaim all of the right-of-way, the Council thought it was extremsly ` Important to hold the appropriate hearings and public meetings as soon as possible. That way the Highway Department could answer any questions or requests that the affected property owners might have. We will be advising all of the landowners within the next weak of the Departments deliberations by copy of this letter. If you or your staff has any further questions for staff or the Council, please advise us at your convenience. If out staff can be of any further assistance, please 4o not hesitate to call. $i y. , 0)6 Sick Svehla Deputy City 1Nna90r Ss:nb 4b35H r~ - --crlsr NOW I trnT. now Ll! --1 f 1 lp"mONO 'Lt l I MOKIA" -o'ISt now f L anoeotto now [MIST now CCOMPLINE PROPOSED V.S. 377 I~ W 2 1 '3~ a S i I i i • ~f ~IOY'}~s1'bJ F.y...- r.e-.. a .a...., . _ r CITY COUNCIL oQQO~°4o F ~ooo d = a a o0p0 l ° 0. ~~~40COGGQn~QQ 4:hatr4 G'F fS r.`4 I DATF: 2-11-92 CITY COUNCIL, REPORT FORMAT Benda No. D TO: Mayor and Members of the City C'ounciNendaItem. FROM: Lloyd V. Harrell, City Manager Lyle ~ 23 SUBJECT: Main Street Denton Program of Work for 1992 , RECOMMENDATION: None SUMMARY: i The Downtown Development Advisory Board has developed and adopted the attached Program of Work for the Main Street Program in 1992, BACKGROUND: Program assessment and evaluation is an annual exercise for the volunteers and staff of the Denton Main Street Program, During this time of assessing the strengths, weaknesses, accomplishments and needs of the past year, a program of work for the upcoming year is developed including goals, objectives and special projects. A member of the Texas Historical Commission Main Street staff facilitates the annual planning session. PROGRAMS, DEPARTMENTS, OR GROUPS AFFECTED: Beautification Commission, Historic Landmark Commission, Engineering, Traffic and Building Inspection, Planning and Development, Denton Central Business District Association, Denton County Historical Commission, Denton Chamber of Commerce FISCAL IMPACT: Main Street is funded through th:3 general fund of the City of Denton and private sector donations, yopll9f It 1 11 F i Respec ally submitte<L Prepared bA,, Lloyd V1 Ilarrel.l City !tanager Ja e B11es, Mann er rfa' Street Program Agenda No,_ "eq f/ Agenda Item Approved: We r l V Frank H1 Robbins, ICP Executive Director Planning and Development i i i i rl; r.=w r=n i; u IDII~I~C~C'~"FED MAIN STREET D E N T O N Agenda N0. A~L DO 100 West Oak, Suite 201 Agenda ltomlf--Uj - Donlon. Texas 76201 Mte ~ li z (817) 5666529 3( . 1 MAIN STREET DENTON PROGRAM OF WORK 1992 i f DRAFT 1 AFFILIATED WITH: National l rust for I listork Vreservatlon. National Main Street Censer, Texas I-1islorical Conlin'ssfon. Texas Main Street Center, Texas Downtown Association, Denton Cetriral business District Association to .r Q tQertda No, _ 0 e ilorn_ _ lsL~ _ 0 em D Dale - - I1.~l~C~C\~'fEIR V\•PI~~1 MAIN STREET DENTON MAIN STREET DENTON 100 West (yak. Sctile 201 Program of Work 1992 Denton, Texas 76201 18171566.6529 DESIGN COMMITTEE Accomplishments 1991: Jeffries Design renovation completed * Streetscape design completed and implemented * Paver sales progressing * Re-organization of design review process * Minor facade renovations; good maintenance * Facilitated Fine Arts Theatre renovation GOALS 1992 A. Complete Streetscape project Mike Bates B. Promote paver sales staff/committee 1. newspaper 2. Sammons 3. County Seat Saturday 4. museum b. speeches to civic groups C. Develop design for routing signage Philip Neeley D. Develop and utilize design services staff packet E. Communicate and coordinate with the Beautification Commission 'f 1. check soundness of courthouse lawn Philip Neeley 2. lawn treated before and after County Seat Saturday Frenchy F. Hold three "Talk to the Architect" Sharon Jeffries educational sessions AI'HLIATED WITH: National Trs st for Historic Preservation, Nalionai Main Street Center, Texas Historical Commission. Texas lain Street Center, Texas Downtown Assoclation. Denton Central Business Oistrlcl Assodilion u iFtiSr` } s r.a, s tit9 it It Agenda No. Q Agenda Ilom_ rig rocs r~r~ _ TT' MAIN STREET D E N T O N Main Street Denton tOo West Oak, Suite 204 Program of Work 1992 DerHon, Texas 76201 (817) 566-6529 DEVELOPMENT COMMITTEE Accomplishments 1991 * Less vacancies/high occupancy rate * Better image for locating business downtown, locating here is not the risk it used to be. activities have generated traffic that led to business * good coordination with Chamber/City efforts * Square is holding its own on its own merits * Activities of this committee and the program as a whole have resulted in the need of a restructured committee GOALS 1992 A. Reorganize as "Development Committee" B. Develop Resource Check list G e o r g e Highfill, Staff C. Develop business retention program Bob Woodin. Staff 1. hold seminars 2. promote other organization's seminars 3. retention visits from staff and committee D. Secure private sector support for program Kathleen Gigl, Staff 1. annual pledge campaign 2. downtown home tour Rahna Raney .\rrl1.1ATeD WIT11: r National Trust for Historic Preservation, National Main Street Center. Texas historical Commission Texas,4lain Street Center, Texas Dorvmorvn r\ssocialion. Denton Central liusinoss District Association i' ii i€ a Ne, t~ A a Ilom OJ- 'L'lliC'UNI 11-T MAIN STREET ' D E N T O N MAIN STREET DENTON 100 lVest Oak, Suite 204 Program of Work 1992 Denton, Texas 76201 c817) 566-6529 PARKING COMMITTEE Accomplishments 1991 * gained more information through survey * increased public awareness of issues * created more opportunity for public input increased cooperative effort * strengthened public/private liaison GOALS 1992 A. Analyze and publish survey results Dan Martin, Jerry Clark, Jane Biles B. Publish promotional parking brochure including trolley routes Staff C. Continue to identify options to incorporate in management plan Committee D. Continue communication efforts through committee meetings and holding public forums Staff E. Improve public relations with governmental agencies Don Hill F. Research feasibility of shuttle services (SPAN) David Ayers G. Promote better utilization of off street lots Committee H. Identify public lot for NW corner of Square Bill Thomas AFFILIATED WITH; National Trust for Fiisioric Preservullon. Nalfonal Main Sireel Center. Texes Flisloriral Cummiswin. 'rexas Main Street Center, Texas Downtown Association. Denton Central Business Divricl Association kr F t~ 4 p AQdnda No. ADO nda Ilamt.~d~',~„ DR AA Fj~ Tie MAIN STREET DENTON Main Street Denton 20,4 Dt00ennVVust tton on, TOakex,as Suite 7020l 1 Program of Work 1992 (917) 566.6529 PROMOTIONS COMMITTEE Accomplishmenr.s 1991 * Increased participation by merchants * Successful Cour,,y Seat Saturday * Developed successful promotional formulas; family oriented, price, etc. * Increased volunteer support * Created enhanced atmosphere and ambiance for downtown i * Successfully built on existing events Goals 1992 A. Implement promotional calendar H. Increase volunteer support C. Increase activity of tourism subcommittee 1. Develop tourism brochure 2. Increase number of bus tours to Square D. Develop and produce the remaining "Discover Downtown" brochures E. Increase distribution of downtown promotional material 1 F. Continue to coordinate advertising events 0. Evaluate promotional events in regard to generating revenue `I H. Research feasibility of sidewalk art display 1. As a separate event 2. As part of an existing event 1. Sponsor "Main Street" booth at other events 1. Denton Arts Festival 2. Cinco De Mayo 3. Fourth of July Arr11.lATBU WITH: Nan"nal Trust lot Historic Preservation, NaOonal %bin Street Center, 7eras Historical Commission, Taxas Maln Street Center, Texas Downtown Ass"cmtion. Demon Central Business D[strict Assorlahm FEBRUARY APit1L HAVE A HHART THE GOOD EGG AWARD Sponsor: Main Street. Denton SPcnsar: plain Street Denton Coordinators: G, Berg, J. McLeod Coordinators: F. Patterson Date: Friday, February 14 Date: Saturday, April. 18 Location: downtown businesses Location: n/a Market: senior citizens Market: n/a Purpose: in-store promotion to Purpose: community service increase awareness Visibility: medium to low; brownie Visibility: high before event; low points only during event Participants: volunteers Participants: downtown merchants, Description: recipient chosen for medical professionals outstanding work promoting downtown Description: licalth tests and wellness information DENTON ARTS FESTIVAL Sponsor: Denton Festival Foundation (Carol Short) Liaison: Janie McLeod Coordinators: Date: Saturday-Sunday, April 25-26 Location: Civic Center Park Market: general public; highbrow and lowbrow antsy types Purpose: increase awareness of Main Street Denton Visibility. high during event; low before event; Participants: volunteers Description: game/information booth Agenda No. _ 99-) Si sl ' Agenda Item Date ~c, gn, z3 ae ra~:n'.~'I) H t' i' MAY JUNE. C1NCO DE MAYO CELEBRATION JUNE,rEENTH (1FLEBRATION Sponsor: Parks and Recreation SPonsor: Parks and Recreation (Myra Anderson) (Steve Thompson) Coordinators: Coordinators: Date: Saturday, May 2 Date: Saturday, June 20 Location: Civic Center Park Location: MILK Center Market: general public; Hispanic Market: general public; black Purpose: increase awareness of Mainz Purpose: increase awareness of Main Street Denton Street Denton Visibility: high during event; low Visibility: high during event before event Participants: volunteers Participants: volunteers Description: game/information booth Description: game/information booLh LAD'S DAY 1:N HISTORIC DOWNTOWN DENTON Sponsor: Main Street Denton Coordinators: J. Harris (gent) Date: Saturday, June 20 Location: Courthouse lawn Market: general public; children Purpose: activity on Square during i surnmertime void; Father's Day Visibility: high before and during event Participants: downtown merchants, other local businesses, service organizations, volunteers Description: sports/hobby displays, food, gamer Agenda No. Agenda Item Date MAY JUNE CINCO DE MAVO CELEBRATION JUNE"ITENTH CI'sLEBRATION Sponsor: Parks and Recreation Sponsor: Parks and Recreation (Myra Anderson) (Steve Thompson) Coordinators: Cocr,dIn.ato rs: Date: 5stturday, Play 2 Date: Saturday, June 20 Location: Civic Center Park Location: MLK Center Market: general public; Hispanic Market: general public; black Purpose: increase awareness of Main Purpose: increase awareness of Main Street Denton Street Denton Visibility: high during event; low Visibility: high during event before event: Participants: volunteers Participants: V011111teer's Doscri,pt.ion: game/information booth Description: game/information booth DAD'S DAY IN HISTORIC DOWNTOWN DE!:NTON Sponsor: Main Street Denton Coordinators: J. Harris (tent) Date: Saturday, June 20 Location: C•,urthorse lawn Market: general public; children Purpose: activity on Square during summertime void; Father's Day Visibility: high before and during event: Participants: downtown merchants, other local businesses, service organizations, volunteers Description: sports/hobby displays, food, games Agenda No. Agenda ltem~, l.{1 (I y 1 JULY Al1Ul1S'P FOURTH OF JULY PICNIC IN TIIF, PART{ *NORT11 TEXAS STATE FAIR Sponsor: Parks and Recreation Sponsor: NT State Fair Association (Myra Anderson) Coordinators: Coordinators: Date: Fri-Sat, Aug 21•-29 Date: Saturday, July $ Location: Fairgrounds Location: Civic Center Park Market: general public Market: general public. Purpose: increase awareness of Main Purpose: increase awareness of Main Street Denton Street Denton Visibility: high during event;; low Visibility: high during event; low before event before event Participants: volunteers participants: volunteers Description: game/information booth Description: game/information booth NORTH TEXAS STATE FAIR PARADE Sponsor: NT State Fair Association Coordinators: T. Johnson (tent) Date: Saturday, August 22 Location: throughout Denton Market: general public Purpose: increase awareness of Main Street Denton Visibility: high daring event; low before event Participants: Main Street staff' Description: parade entry a Agenda (lo.._1t Agenda Item._.6961------- Cots Pi { SEPTEMBER OCTOBER COUNTY SEAT SATURDAY SCARECROWS ON T11F SQUARE Sponsor: Denton CBDA Sponsor: Main Street. Denton (Judy Selph) Coordinators: B. Philips, C. Itill Liaison: Janie McLeod Date: rriday, October 23 through coordinators: Monday, November 16 Date: Saturday, September 26 Location: downtown businesses location: Courthouse Lawn/downtown Market: general public Market: general public Purpose; in-store promotion to Purpose: draw people to downtown; increase awareness celebrate historic Denton Visibility; high during event. Visibility: high before and during Participants: downtown businesses event Description; individually Participants: downtown merchants, purchasod/decorated scarecrows service organizations, volunteers judged by the general public Description: overall planning and publicity; game/information booth COSTUMES ON THE SQIIA14E Sponsor: Main Street Denton Coordinators: D. Philips, J. McLeod (tent) Date: Fri-Sat, October 30-31 Location: downtown businesses Market; general. public Purpose: in-store promotion to increase awareness Visibility: medium to low during event; high after event, Participants: downtown businesses persons; Main Street volunteers Description: costume contest judged by the general public Agenda No./'~~ Agenda Item (late i aati., t1 NOVEMBER DRCEMBET HOLIDAY FESTIVAL LIGHTING SANTA'S DAY DOWNTOWN Sponsor: Holiday I,ighLing Assoc Sponsor: Holiday Festival. Assoc (Yvonne Jenkins) (Yvonne J0nkinr3) Coordinators: C. Hill, J. Thomas Coordinators: C. Hill, J. Thomas J, McLeod J. McLeod Dale: Thursday, November 19 (tent) Date: Saturday, December 5 (tent) Location: Square; downtown Denton Location: Square/downtown Denton Market: general public Market: general public Purpose: to draw people to downtown Purpose: to draw people to downtown Visibility: high before, during and Visibility: high before rind during after event. event; Participants: downtown merchants Participants: volunteers, Description: Merchants' Open House service/civic organizations Description: coordination of Christmas parade Agenda No. Agonda Ito-rn- Qtte ~ y /PS23 s' "i r MAM STREET DENTON z'' 23 Main Street Denton 100 West 0,1k, Suite 2o4 Program of Work 1992 Denton, Texas 76201 (517) 566.6529 ADMINISTRATIVE FUNCTIONS 1, Administer program of work 2. Prepare monthly reports 3. Maintain and update business and building inventories 4. Compile and maintain mailing lists - 1. businesses in Central Business District 2. businesses in Main Street Area 3. Property owners in Main Street Area 4. CBDA membership b. Design and produce promotional materials as directed by Board, and committees. 6. Represent downtown interests with other organizations 7. Liaison with governmental entities 8. Facilitate Advisory Board and committee meetings i 9. Promote seminars, events and other activities related to downtown 10. Facilitate business retention efforts 11. Produce bi-monthly newsletter 12. Monitor and record progress and activities of program, including private sector reinvestment 13. Facilitate fundraising efforts by the Advisory Board and Central Business District Association i AFFILIATED WITH: National Trust for fllstork Preservation, National Alain Street Center, Texas Historical Commission. Texas Main Street Center, Texas Downtown Aseodalion. Donlon Central Vusiness District Assocl.rron i 1. OFD ' Agenda No. Agenda 11om [Tale. CL k114 TL NN1111, TEXAS HISTORICAL C O M M I S S I O N P.O, BOX 12276 AUSTIN, TEXAS 78711 (512)46MI00 M E M O R A N D U K TO., Jane Biles, Main Street Manager i FROMi Terry Colley, Director--v Urban Main Street Program RE: YEAR-END EVALUATION - Denton DATE.- December 6, 1991 s 1 - Please make copies and distribute your Year-End Main Street Evaluation as you think would be most helpful. 1 AR/deh Enclosure cos George Highfill Board Chairman C I! %/ae eS'la~e G~yrrrry~-m/w!a uc ~y~r~veur~da~rr. , l Agenda No. ~ gouda Ilam.~-.---- 1991 URBAN YEAR-END EVALUATIO WIQ ,2 n ~ DENTON ~ oject continues to be extremeiY strong The Denton Main Street Pr f-~ and well-focused as Progressshass beendmaderinsall Ofouriareasbof Main Street City. with the area of "Promotion" being the redevelopment program, the outstanding segment. Only one major deficiency exists, that being the budget problem. of special recognition is the ninety-eight percent occupancy, rate In addition to this, in the core area first-Floor retail spaces. Denton's completely computerized database, loonalwissues, only effective Assistant Manager addressing promotion, in the reinforces th,y perception of efficiency Denton Main Street office. Most of the recommendations contained within this evaluation consist of "fine tuning" items, with the exception of the budget, which will be addressed in depth. ORGANIZATION It is obvious that the organizational groundwork has been laid, and built upon through the years. The program operates largely through its four committees, and each of these meet regularly, is well-attended, and accomplishes its goals. A realistic program of work has been developed and approved by the Board. The organization of the program is definitely a determining factor in Denton's success. Suggestions for Improvement: * Continue to enlist and train new leadership for the Board and its committees as turnover occurs. Bring three members to training in January, * Develop an extensive database of volunteers to assist in the promotional events. They should categorized previous events. interests and effectiveness in working ~i 1< A00n0a No. 1991 Urban Main Street Evaluation - DENTON A9ondallem_.,06 Page 2 fate oZ PROMOTION: Promotion continues to be of particular emphasis in Denton, Because of this, a significant amount of resources have been channeled to this area, including daily supervision by the Assistant Manager, One glaring unbalance exists in that these special event promotions can potentially raise funds, be self- supporting, and even generate revenue to cover the salary and expenses of the Assistant, but as of now, are simply breaking even. Suggestions for Improvement: * Evaluate each promotional event on its potential to generate revenue, but keep in mind that some will only break even at best. * Of those that can realistically generate revenue, identify those areas where the revenue is generated, such as concessions, rides, etc. * Although local groups may be able to participate at no cost or for a nominal fee, require outside vendors to pay the "going rate." Survey events in other cities to determine these rates. * Have the Assistant Manager and Promotion Committee Chairman attend and even volunteer to work in other events in the Metroplex to expose them to the logistics of major events and the vendors who normally participate in them. Look closely at Fort Worth, Dallas, and Grapevine's Main Street Days. * Look for more revenue generating activities in the form of additional food vendors, display areas, carnival rides, and local industry sponsorship. * Use a portion of these additional funds to advertise in area markets around the Metroplex for future events. 1991 Urban Main Street Evaluation - DEFTON Acenda No. Page 3 Agonda Item_ i2E 5 _ WID 'dad V DESIGN A significant amount of progress has taken place in the area of design, especially with the streetscape program in progress. Much of what has been accomplished in the form of interior and second floor housing renovations have been very good. The private sector has continued to support the program through reinvestment in the buildings, but the pressure on these people must continue. A healthy balance of public and private sector reinvestment needs to be maintained. Suggestions for Improvement: * Continue to promote facade, exterior, and interior rehabilitation by the private building owners. Be careful not to let the public sector improvements create apathy within the private sector. * Use the streetscape improvements to attract as much media. attention as possible. The historic sidewalk bricks beneath the existing sidewalks are a good example. * Schedule and utilize the Main Street Architect as efficiently as possible in this next year for architectural assistance. Use this reason to motivate the building and business owners. * Secure an Incent+.ve Grant Fund to assist with minor cosmetic improvements, such as signs, awnings, etc. ECONOKIC RESTRUCTURING The economic restructuring area has benefitted from the activities of the other committees to the point of dissolving this committee and placing the remaining tasks in the newly- formed Development Committee. Although the occupancy rate is high, constant pressure must be applied to keep the buildings generating revenue. In addition, untapped markets, such as the university students and senior citizens should be pursued, Suggestions for Improvement: * The university students and senior citizens' markets should be surveyed and analyzed for revenue potential. If positive, these markets should be pursued through advertising, coupons, etc. * A list of "most desirable," "desirable" and "least k Agenda No.~ 1991 Urban Main Street Evaluation - DMMN Agenda item~ Page 4 Date- desirable" desirable" businesses should be developed and referenced when new businesses are referred to downtown. Denton should take a proactive role in business recruitment. * The program should also survey the neleds and expansion potential of the existing businesses and assist whenever possible. * Continue to assist City Hall with a "Business Friendly" campaign to change the anti-business perceptions. An after- work mixer, sponsored by the City and the Main Street Program on the Square may be a good idea. * Have as many newspaper articles and as much media coverage on economic development (and historic preservation) events as there are on promotional events. HISTORIC PRESERVATION Although Denton has many historic buildings, historic preservation appears to be less a priority than other areas. Three-quarters of the buildings are owner-occupied, so this group needs to be targeted with preservation education and assistance. Suggestions for Improvement: * Continue promoting communication between the preservation groups, * Secure and use your Incentive Grant Fund to give the extra push for good historic preservation projects - then use those as examples. * Educate the Board and Committee members regarding preservation issues and techniques. Their awareness level needs to be increased. * Have as many newspaper articles and as much media coverage on historic preservation events (and economic development) as there ark on promotional events. t i f. 1 Agenda No, _ /~a~CQQY 1991 Urban Main Street Evaluation - DENTON Agenda ilem~lQ,L,.L_ _ Page 5 f?alu ~ !!-,llfc~.. COMMUNITY DEVELOPMENT Because of the newspaper and local cable television coverage of the project, community awareness is fairly good. In addition, the promotional events involve a large number of volunteers who, in turn, spread the word about Main Street. Suggestions for Improvement: * Continue media coverage. Strive to always be prepared with a press release of some type when asked. * Educate the volunteers by developing a formal volunteer orientation packet with information about the project. Then let them spread the word. * The manager and assistant manager should continue their involvement in community-wide activities, thereby promoting the project. HMtITAGE TOURIST! A Tourism subcommittee exists within the Promotions Committee and is charged with developing a brochure and increasing the number of bus tours to the S.luare. Suggestions for Improvement: * As the activity level of this subcommittee increases, it may need to be upgraded to full committee level. There is a danger in it getting lost in the vast activities of the Promotions Committee. * Work with your Convention & visitor's Bureau Board to continue to increase the number of defy tours from within the Metroplex. * use increased revenues and co-op advertising to promote tourism to larger and larger areas and markets. ti k+ ~i . i 1991 Urban Main Street Evaluation - DENTON NondaP~o. Page 6 Agonda Ilan W19 TRANSPORTATION Parking issues are usually divisive, but in Denton's case, they have helped strengthen the public/private partnership and added credibility to the project as a whole. A parking survey is currently being completed, additional parking lots are being considered in the long-range plans, and a shuttle service is being investigated. Overall, the transportation issues have been addressed as they have arisen. Suggestions for Improvement: * Continue to "stay on top" of parking issues such as loading zones, county courthouse parking, etc. * Promote the downtown parking situation as friendly, easy and accessible, and approach problem areas with the assumption that whatever it is, it is solvable. * Use the results of the survey as items for media coverage. and in the economic development information. SOCIAL ISSUES Very few of the typical urban social issues, such as the homeless, panhandling, public intoxication, etc., exist in downtown Denton. Little effort has had to be expended in addressing these problems. Suggestions for Improvement: * Continue to monitor the area to detect the development of negative social issues. Evaluate new business and development with these issues in mind. * Stay abreast of this issues and the solutions through the Texas Downtown Association, the International Downtown Association, etc. x i Aponda No.Q 1991 Urban Main Street Evaluation - DEIMN AgonOItom' Page 7 We "Ll BUDGET The one major problem that "Xists in the Denton Main Street Program is the budget. Most Urban Main Street cities run on a $100,000 annual budget, while Denton's is $71,000 this year. This deficit forces the Project Manager to focus on fund raising and fund manipulation to cover the basic costs of running the program. The City of Denton has committed to their half of the budget, but the private sector has fallen far behind. suggestions for Improvement: involve the esponsibilities is to see that the financial side is * r addressed. * Do not expect the Project Manager to raise these funds. This person should facilitate fund raising, but ultimately responsible. * Secure corporate and foundation grants for operating funds, acquisition of equipment, and special project suppot. now ing the * positive publicndreltry in ations aaspectsr of Denaligniton the po downtown project. * The Board should take the lead in fund-raising activities. l i.~ ~i Agenda No, Itum_~---.~. 1991 Urban main street Evaluation - DFN''ON Aundo Page 8 This evaluation was conducted by Terry Colley, Program Director for the Texas Main street Program of the Texas Historical commission on November 26, Those in attendance for the oral comments included Jane Biles, Project Manager Gayle Cates, Assistant Project Manager George Highfill, Advisory Board Chairman Barbara Philips, Promotion om Chair Chair Bill Thomas, Parking Committee Kathleen digl, Development Committee Chair Sharon Jeffries Rahna Raney Bob Woodin Frank Robbins, City of Denton 1991 Urban Main Street Evaluation - DENTON Agenda Ilprh~_~_ kpS1 ~ Page 9 0.ate _oZ ~CL l MANAGERIAL ISSUES 1. Communication - The Project Manager does an excellent job in communicating with the Texas Main Street office over the phone and through news articles sent to the office. * The Project Manager needs to make sure that Monthly Reports are submitted each month in a timely fashion, 2. Training and Professional Development - The Project Manager attended the THC January and Summer Training sessions, as well as the TDA Conference and Mid-winter Seminar, The Assistant attended the January training. The Project Manager also attended the National Town Meeting and serves on the Board of the Texas Downtown Association. * The Assistant Manager should attend the March THC training, * The Project Manager should attend some outside management training, possibly at the Center for Non-Profit Management- in Dallas, She should also consider attending the international Downtown Association Conference for interaction with a potential pear group, * The Project Manager should also pursue Main Street Institute to become a Certified Main Street Manager (CMSM)). She may be able to place-out of the Promotion section. 3, organisational Skills - The Project Manager's organizational skills are good, especially in developing and working with the Board and committees, Main Street staff visits are well-planned and facilitated by the Project Manager, The computer database business and building inventories are in excellent condition and easily accessible. 4. Stakf - The Assistant Manager has been delegated the Promotions Committee and ove.-all responsibility for the promotions, which have been very successful. She also handles much of the computer functions. * Involve the Assistant Manager in preparing Monthly Reports from start to finish. * Have the Assistant Manager being working on grant. writing. Send her to the closest Grant Writing Workshop. * Involve the Assistant Manager in as many aspects of downtown revitalization as possible to increase her interest level and personal marketability, r CITY COUNCIL I, 0~°°00Q ~ ~ , ao ~Q~~~ y N ~ OOE7 0 a ~do~Q40p~ ~ e i • ~p~~ aaa ccoooa r °i t ~s a r, QQ w Agenda No, Agenda Item- A ~ A E1 02/11/92 Da ,~-1L 92 GTY COUNCIL REPORT FORMAT dV If TOi Mayor and Members of the City Council FROMi Lloyd V. Harrell, City Manager SUBJECTi ALTERNATIVES TO THE EXISTING STRUCTURE OF PLUMBYNG AND MECHANICAL BOARD, ELECTRICAL CODE BOARD AND BUILDING CODE BOARD OF APPEAL AND GIVE STAFF DIRECTION, RECOMMENDA7,IONt Staff recommends that no "super" board, whether it be Council or the Building code Board be created. Staff recommends that another appeals body not be formed. 9MMM RYt 1. While the formation of another appeals body could protect city contractors who might serve on appeals, boards, it would add time and an additional administrative step, 2. Recruitment of qualified, interested citizens who would not have a conflict of interest does not appear difficult. See attachment for members' qualifications, Recruitment efforts with local businesses, association, and individuals has begun. 3, Two draft ordinance are attached. One (attachment 2) makes Council the appeals board, the other (attachment 3) the Building Code Board. 4. The Building Code Board also has final, authority to "condemn" unsafe structures. BACKGROUNDt Council was briefed on possible alternatives to dealing with city official conflicts with section 14.04 of the City Charter on December 3rd (see attachment 4), subsequently, two members forfeited their seats, PROORAMS, DEPARTMENTS OR GROUPS, FFECTEDt 1, Appeals of the City Building official, 2. Condemnation of Substandard Buildings, 3. Council Agendaa. 4. Citizens who would serve on construction code boards. FISCAL IMPAAC t N/A y i a ' i i~~ City Council Format - 02/11/92 Agenda No, Page 2 Agonda IIenT _lQdaZ r? We _A.:~/L4, 19 ' r Respectfully submittedi Pregared b t Lloyd V. Harrell Z City Manager F ank H, b ne IC EXeOUtive Director Planning and Development AXXOOUC8 i k rl n, ~ N ATPACMMn 1 Agenda No. Agenda ltem,_ f~ fkle _~2"l/r9, Building Code Board 1 gene.al contractor 1 arch..tect 1 engiraer 2 additional members 2 alternates Electrical Code Board 1 licensed master electrician 1 electrical contractor 1 building contractor 1 electrical engineer 1 layman 2 alternatives RYAlbing AJJeohanical Code Board 2 master plumbers 2 mechanical contractors 2 mechanical engineers 1 layman no alternates AXX00008/2 . 12902a Morch 1, 1991 ATTAC1iMENT 2 Agenda No. Aganda 11om-a)6 Q~la .22 ORDINANCE NO. ~19 AN ORDINANCE OF THE CITY OF DENTON, TEXAS, AMENDING CHAPTER I TO PROHIBIT BOARD MEMBERS FROM REPRESENTING CLIENTS BEFORE THEIR BOARDS) AMENDING CHAPTER 9, CHAPTER 13 1/2, AND CHAPTER 17 TO PROVIDE THAT APPEALS AND REpUESTS FOR VARIANCES FROM THE REQUIRE- MENTS OF THE ELECTRI Wje MECHANICAL, AND PLUMBING CODE BE DECIDED BY THE CITY COUNCIL UPON- RECOMMENDATION OF THE APPROPRIATE BOARD1 PROVIDING FOR A SEVERABILITY CLAUSE AND PROVIDING FOR AND EFFECTIVE DATE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION i. That section 1-44 ("General Rules") of Chapter I of the Code of Ordinances is amended by adding a new paragraph to read as follows: Represen a ion No board member shall represent for compensation another person before the board on which the member serves. SECTION iI, That section 9-51 and section 9-52 of Chapter 9 of the Code of Ordinances are amended to ri,A as follows: Section 9-51. Board Procedure4 The board shall adopt rules to govern its proceedings and shall elect a chairman who may administer oaths, and compel the attendance of witnesses. The board shall with the as- sistance of the electrical inspector and director of elec- trical utilities periodically review the electrical code and make reoommandations on the adoption of a now code. section 9-520 Appeals. (a) Any person aggrieved by any decision of the electrical inspector may appeal the decision or order by filing an appeal in writing with the Building official within tan (10) days of the date of the decision or order appealed from, The appeal shall contain a statement setting forth the grounds of the appeal and shall be accompanied by the fee established by ordinance. r (b) An appeal shall stay all proceedings in connection with the decision or order unless the electrical inspector certifies aostthe City Council, after ay would cause hazard too l p ife appeal has in such case, proceedings pursuant to the decision or order of the electrical inspector shall not be stayed except by order of the City council. agenda Plc Agonda ~ (a) The building official shall transmit to the board a 1 rel- vant records upon which the appeal was taken. The board shall hold a hearing on the appeal within a reasonable time, after giving prior written notice to ths'person spooling' Any parson may appear before the board and present relevant'' evidence regarding the appeal. After the close of the, hearing, the board shall make a,:'recommendation thereon to, the City council.: (d) The building official shall thenb•transmit to, the City Council all relevant records upon which the appeal was taken` along with the • recommendation 'of , the `board, The' City Council shall hold a hearing on the appeal Within a reason- able time, after'giving'prior written hotice,to the person appealing. Any person may appear before the City council, and present relevant evidence regarding the appeal, (e) The city Council shall have the power to reverse or affirm or modify, in whole or in part, tine decision or order appealed from by a vote ci of the members in attendance, No decision of the council shall vary or be inconsistent with the terms or provisions of this ohapteris (f) EInforesmen, The electrical inspector shall enforce and execute all decisions and orders of the city Council made under this ohapter. dECTTON jU. That chapter 9 of the code of ordinances is amended by adding a new section 9-53 to read as followet section 9-52, Variances. Any person may apply for a variance of any requirement in the use of materials or devices and the mods or manner of instal- lation of construction required by this chapter. The request shall be submitted and reviewed in accordance with the pro- cedures applicable to appeals. The City Council may, after receiving the recommendation of the board, grant the variance by a vote of of its members if it finds thats (a) Enforcement of the requirement would create an undue hardships (b) Granting the variance would not violate the npirit and intent of the requirements. dECTiON 3y, That Chapter 13 1/2 of the Code of Ordinances is amended by adding a new section 13 1/2-3 to read as followet PAGE 2 Agonda No,~ Aq nda Iteni_~ [boo Section 13 1/2-3, Appeals,; (a) Any person aggrieved by any decision of an inspector in the enforcement of this Code, may appeal the decision or order to the Plumbing and Mechanical Code Board by filing an appeal in writing with the Building Official within ten (lo) days appeals hdate of the all contain a decision satti ge forth from6 grounds of the appeal and shall be accompanied by the fee established by ordinance, (b) An appeal shall stay all proceedings in connection with the decision or order unless the Building official certifies to the City Council, after the appeal has been filed, that a stay would cause hazard to life or property. In such case, proceedings pl.+rsuant to the decision or order of the electrical inspector shall not be stayed except by order of the City Council, (c) The building official shall transmit to the board all relevant records upon while the appeal war taken. The board shall hold a hearing on the appeal within a reasonable time, after giving prior written notice to the person appealing. Any person may appear before the board and present relevant evidence on the appeal. After the close of the hearing, the board shall make a recommendation thereon to the City council. (d) The building official shall then transmit to the City C along with the ouncil all relevant records upon while the appeal was taken Council shall recommendation of the a he board, The City able able time, after giving prior writtenpnotice within the reason- appealing. Any person may appear before the City Council and present relevant evidence on the appeal. (e) The City Council shall have the power to reverse or affirm or modify, in whole or in part, the decision or order appealid from by a vote of of the members in attendarse. No decision of the Council shall vary or be inconsistent with the terms or provisions of this chapter, (f) Enforcement- The Building official inspector shall enforce and execute all decisions and orders of the City council made under this chapter. SECTION V. That Chapter 13 1/2 of the Code of Ordinances is amended by adding a new section 13 1/2-4 to read as followss PAGE 3 Monda No, An.onda torn Dalo Section 13 1/2-4. variances. ft - Any person may apply for a variance of any requirement n h t use of materials or devices and the mode or manner of instal- lation of construction required by this chapter. The request shall be submitted and reviewed in accordance with the pro- cedures applicable to appeals. The City council may, after receiving the recommendation of the board, grant the variance .by a vote of of its members.if it finds than (a) Enforcement of 'the requirement would create an undue hardship; (b) granting the variance would not violate the spirit and intent of the requirements. SECTION U. That section 17-29 of Chapter 17 of the Code of ordinances is amended to read as followat Section 17-29. Appeals. (a) Any person aggrieved by any decision of the plumbing inspeo-f for may appeal the decision or order by filed an appeal in writing with the Building official within ten (10) days of the date of the decision or order appealed from. The appeal shall contain a statement setting forth the grounds of the appeal and shall be accompanied by the fee established by ordinance. (b) An appeal shall stay all proceedings in connection with the decision or order unless the plumbing inspector certifies to the city Council, after the appeal has been filed, that a stay would cause hazard to life or property. In such case, proceedings pursuant to the decision or order of the plumb- ing inspector shall not be stayed except by order of the city council. (c) The building official shall transmit to the board all rele- vant records upon which the appeal was.taken. The board shall hold a hearing on the appeal within a reasonable time, after giving prior written notice to the person appealing. Any person may appear before the board and present relevant evidence on the appeal. After the close of the hearing, the board shall make a recommendation thereon to the city Council. (d) The building official shall then transmit to the city council all relevant records upon which the appeal was taken along with the recommendation of the board. The City council shall hold a hearing on the appeal within a reason- able time, after giving prior written notice to the person appealing. Any person may appear before the City Council PAGE 4 /I Agenda No. Agenda llem_._•= ►.d 6 and present relevant evidence on the aPpem.lo '_a?_. (e) The City Council shall have the power to reverse or rt r~' or modify, in whole or in part, the decision or order attendance, Noy dea vote of of the cision o inconsi ! the council shall va tubers in inconsistent with thA_tertgs or provisions of this chapor e tero (f) Enfor,z2Mjnt'A' The plumbing inspector ,shall 'enforce and exeoute all decisions and orders of the City council made under this chapter, " MN Vii, That Chapter 17 of the Code of ordinances is amended by adding a new section 17-30 to read as follows:' 8ecti04 17-30. Variances. Any person may apply for a variance of any requirement in the use of materials or devices and the mode or manner of instal- lation of construction required byy this chapter. The reque shalt be submitted and reviewed in accordance with the pro- oadures applicable to appeals. The City council may, attar 0 receiving the recommendation of the board, grant the variance by a vote of of its members if it finds that: (a) Enforcement of the requirement would create an undue hardships and (b) Granting the variance would not violate the spirit and intent of the requirement. SECTIO[~- y ~,i• That this ordinance shall become effective immediately upon its passage and approval, PASSED AND APPROVED this the day of , 1992, BOB CASTLEBERRY, !MAYOR ATTESTS JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: DEBRA A, DRAYOVITCH, CITY ATTORNEY BY: f PAGE 5 0+ TMa Net Ir Afire ^PP&^t t R~ARA 'Cost 0PC ct&.s'4 s) Awb lNoutO et ♦ PPAAtt so, POOL P194"140 rPRJ W&L •RO, f ATTACHMENT 3 Agenda No. AUonda Itom--~t- Del) lam" D OFFICE OF THE CITY ATTORNEY • 9°,~ /9 MEMORANDUM UU Tot Jackie Doyle, building official F'RQM1 Joe D. Morris, Assistant City Attorney SuwECTs ordinance Amending the Electric, Plumbing, and Mechanical Codes Relating to Appeal and Variance Procedures. DATES March 15, 1991 Attached is a draft of the proposed ordinance which makes the Building Code Board an appellate Board. The changes are summariz as followss , 1. section I prohibits a board member from representing elisnt~ before boards on which the member serves. 2. Section II adds a provision adding appellate powers to the Building Code Boards powers. 3. Section III modifies procedures for the Electric Code Board to specify that they make recommendations to the Building Code Board on appeals from decisions of the electrical inspector under the Code. 4. section IV specifies the same procedures for variances as appeals under the Electric Code and establishes standard criteria. 5. Section V modifies procedures for appeals from decisions made under-the Mechanical Code to specify that the Plumbing and Mechanical Code Board will make recommendations to the Building Code Board on the appeals. 6. Section VI specifies the same procedures for variances as appeals under the Mechanical Code and establishes standard criteria. 7. Section VII modifies procedures for appeals from decisions made under the Plumbing Code to specify that the Plumbing and Mechanical Code Board will make recommendations to the Building Code Board on the appeals. n,. Section VII]: specifies the name procedures for variances as appeals under the plumbing Code and establishes standard criteria. 9. i r 6 Agenda No. ~E~ Jackie Doyle, Building Official Agendallam-- March 15, 1991 G~lo _-1L Page 2 V ~C 19 9. Section IX proposes the adoption of a standard fee for all variances and appeals. Please let me know if the fee should be different for variances and appeals. Finally, you will notice that a decision will need to be made as to what vote is required by the Building Code Board on an appeal or variance, If you have any questions or comments about this matter, please call at your convenience, { D. Morris a. JDMilah ' _ n Attachment X02 Lloyd V. Harrell, City Manager tel. 7A6 YCA 16AC66%a W00' TWAT J 44880070044& hSMf LAJ aL U"28 March 19, 1"1 A1006663-140, 04a M1e.11r.MIGA~. CLOCA. + e~l~ AVt~MpT1C RIR6 1 iPA,IpIk1.W. .arPEllAi,lfT, - Agenda No, Agenda ftam__~J~ two ORDINANCE NO. ' !9 AN ORDINANCE OF THE CITY OF DENTON, TEXAS, AMENDING CHAPTER(/ I TO PROHIBIT BOARD MEMBERS FROM REPRESENTING CLIENTS BEFORE THEIR BOARDS; AMENDING CHAPTER 9, CHAPTER 13 1/2, AND CHAPTER 17 TO PROVIDE THAT APPEALS AND VARIANCES BE DECIDED BY THE BUILDING CODE BOARD UPON RECOMMENDATION OF THE APPROPRIATE BOARD; PROVIDING FOR A'SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION T, That section 1-44 ("Gsneral Rules") of Chapter I of the Code of ordinances is amended by adding a new paragraph to read as follows: Representation by Board Members, No board member shall represent for compensation Another person before the board on which the member serves. SECTION TI. That section 5-3 (1) of Chapter 5 ("Buildings") of the Code of ordinances is amended by adding a new paragraph to read as follows: Appeala_and Variances under the Electrical. Mechanical And P3yg Codes. The Board shall also have the power to hear and make deoisions on appeals and varii,nces under Chapter 9 ("Electrical Code"), chapter 13 1/2 ("Mechanical Code"), and chapter 17 ("Plumbing Code") of the Coda of Ordinance, as respectively provided in those chapters. SECTION 111. That section 9-51 and section 9-52 of Chapter 9 ("Electrical Code") of the Coda of ordinances are amended to read as follows: sea. 1.4io board froaedures and rowers. The &Wrd, shall adopt rules to govern its proceedings and shall alkot a chairman who may administer oaths and compel the attendance of witnesses. The Board shall with the assistance of the electrical inspector and Director of Elec- trical Utilities periodically review the Electrical code and make recommendations on the adoption of a now code, sea. 9-520 Appeals. (a) Any person aggrieved by any decision of the electrical inspector may appeal the decision or order by filing an appeal in writing with the Building official within ten (10) days of the date of the decision or order being appealed. The appeal shall contain a statement setting i Agenda 1,lo. Agenda Ilom S,. o~ Rite o forth the grounds of the appeal and shall be accompa iafl by the fee established by ordinance. (b) An appeal shall stay all proceedings in connection with the decision or order unless the electrical inspector certifies to the Building Code Board, after the appeal has been filed, that a stay would cause hazard to life or property. In such case, proceedings pursuant to the decision or order of the electrical inspector shall not be stayed except by order of the Building Code Board. (c) The Building Official shall transmit to the Board all role-vant records upon which the appeal was taken. The Board shall hold a hearing on the appeal within a reason- able time, after giving prior written notice to the per- son appealing. Any person may appear before the Board and present relevant evidence regarding the appeal. After the close of the hearing, the Board shall make a recommendation thereon to the Building Code Board. (d) The Building Official shall then transmit to the Building Code Board all relevant records upon which the appeal was taken along with the recommendation of ',;e Board. The Building Code Board shall hold a hearing on the appeal within a reasonable time, after giving prior written notice to the person appealing. Any person may appear before the Building Code Board and present relevant evidence regarding the appeal. M~~~ S Mee, so, ~ t ~f re, (e) The Building Code Board shall have the power to reverse or affirm or modify, in whole or in part, the decision or order appealed from by a vote of of the members in attendance. No decision of the C l shall vary or be inconsistent with the terms or provisions of this chapter. pie (f) The*tUctrical inspector shall enforce and execute all decisions'. and orders of the Building Code Board made undyir.',this chapter. SAM10 IV That Chapter 9 of the Code of ordinances is amended by adding ew section 9-53 to read as followst sea. 0-83. Vaariances# Any person may apply for a variance of any requirement in the use of materials or devices or the mode or manner of instal- lation of construction required by this chapter. The request shall be submitted and reviewed in accordance with the pro- cedures applicable to appeals. The Building Code Board may, after'receiving the recommendation of the Board, grant the variance by a vote of of its members if it finds than rea (a) 04rova~ pAGB/2 1 AQonda No. Apanda Ilom_ Colo . ~ (a) Enforcement of the requirement would create an undue hardships (b) Granting the variance would not violate the spirit and intent of the requirements. SECTION y, That chapter 13 1/2 of the Code of ordinances is amended by adding a new section 13 1/2-3 to read as followst plea. 13 1/2-13. Appeals. (a) Any person aggrieved by any decision of an inspector in the enforcement of this Code, may appeal the decision or order to the Plumbing and Mechanical code Board by filing an appeal in writing with the Building official within ten (10) days of the date of the decision or order being appealed, The appeal shall contain a statement setting forth the grounds of the appeal and shall be accompanied by the fee established by ordinance. (b) An appeal shall stay-all proceedings in connection with the decision or order unless the Building Official cer- tifies to the Building Code Board, after the appeal has been filed, that a stay would cause hazard to life or property. In such case, proceedings pursuant to the decision or order of the electrical inspector shall not be stayed except by order of the Building Code Board, (o) The Building official shall transmit to the Board all relevant records upon while the appeal was taken. The Board shall hold a hearing on the appeal within a reason- able time, after giving prior written notice to the per- son appealing. Any person may appear before the Board and present relevant evidence on the appeal. After the close of the hearing, the Board shall make a recommen- dation thereon to the Building Code Board, it (d) ThC,*Ailding Official shall then transmit to the Building Codo,Board all relevant records upon while the appeal was taken along with the recommendation of the Board. wa Building Code Board shall hold a hearing on the appeal within a reasonable time, after giving prior written notice to the parson appealing, Any person may appear before the Building Code Board and present relevant evidence on the appeal, (e) The Building Code Board shall have the power to reverse or affirm or modify, in whole or in art, the decision or order appealed from by a vote ofar►4t0z of the members in attendance, No decision of the Council shall vary or bei inconsistent with the terms or provisions of this chapter, N L F) PACE/3 londa No,~ Q Agonda Itom~ Date (f) The Building official inspector shall enforce and ex 1ut!11 all decisions and orders of the Building Code Board made under this chapter. SECT_ PH Vr, That chapter 13 1/2 of the Coda of Ordinances is amended by adding a now section 13 1/2-14 to read as follows, eec, 13 1/2-14, Variances. Any person may apply for a variance of any requirement in the use of materials or devices and the mode or manner of'instal- laticn of construction required by this chapter. 'rho request shall be submitted and reviewed in acoordonoe with the pro- cedures applicable to appeals, The Building Code Board may, after variance by receiving the vote ofraao~l recommend its n of members IB f o irtfindsnthat$ (a) Enforcement of the requirement would create an undue hardship; and (b) Granting the variance would not violate the spirit and ' Intent of the requirements. That section 17-29 of Chapter 17 of the Code of Ordinances is amended to read as follows: Be*, 17-296 Appeals. (a) Any person aggrieved by any decision of the plumbing inspector may appeal the decision or order by filed an appeal in writing with the Building official within ten (10) days of the date of the decision or order appealed from, The appeal shall contain a statement setting forth the grounds of the appeal and shall be accompanied by the fee established by ordinance. (b) An appeal shall stay all proceedings in connection with the decision or order unless the Building Official carti- fie ,to tho building code Board, after the appeal has boZ filed, that a stay would cause hazard to life or pro rty• in such case, proceedings pursuant to the dec Sion or order of the plumbing inspector shall not be stayed except by order of the Building Code Board, (c) The Building Official shall transmit to the Board all relevant records upon which the appeal was taken. The Board shall hold a hearing on the appeal within a reason- able time, after giving prior written notice to the'per- son appealing. Any person may appear before the Board and present relevant evidence on the appeal close of the hearing, the Board shall make a,recommenda- tion thereon to the Building Code Board. PAGE /4 A98nda No, Apanda Itarn~_~~~ (d) The Building Official shall then transmit to the Bu lding Code Board all relevant records upon which the appeal was taken along with the recommendation of the Board. The Building Code Hoard shall hold a hearing on the appeal within a reasonable time, after giving prior written notice to the parson appealing. Any person may appear before the Building Code Board and present relevant evidence on the appeal. (a) The Building Code Board shall have the power to reverse or affirm or modify, in whole or in art, the decision or order appealed from by a vote of 9_0 P, 2 of the members in attendance. No decision of the coup-1 shall vary or be inconsistent with the terms or prov sions of this chapter, 8ca (f) The plumbing inspector shall enforce and execute all decisions and orders of the Building Code Board made under this chapter. SECTION yirl. That Chapter 17 of the Code of ordinances it amended by adding a new section 17-30 to read as followss 0604 37-304 varianoes. Any person may apply for a variance of any requirement in the use of materials or devices and the mode or manner of instal- aation of construction required by this chapter. The request shall be submitted and reviewed in accordance with the pro- cedures applicable to appeals. The Building Code,Board may, after receiving the recommendation of the Hoard, grant the variance by a vote of SULM 12 of its members if it finds thatt (a) Enforcement of the requirement would create an undue hardmhipi and (b) ar A K+ Iibg the variance would not violate the spirit and in s ,of the requirement. SECTION Ix. That the fee for all appeals am variances under Chapter 9, 13 1/70 and 17 shall be in the amount of $ .eo gXCXZQN x. That if any section, subsection tence, elaus6, phrase or word in this ordinance, poraapplication thereof to an person or circumstance is held invalid by any court of competent jurisdiction, such holding shall not affect the valid- ity of the remaining portions of this ordinance, and the city Council of the City of Denton, Texas hereby declares it would have enacted such remaining portions despite any such invalidity. ETON XT, That this ordinance shall become effective imme- diately upon its passage and approval FAOR M ~i , 0 Agenda No, _'L'~cJ1 Gam// . Agenda Item... Dale ~~~ya-v PASSED AND APPROVED this the day of 0 19 VI. BOB CASTLEBERRY, !MAYOR ATTESTS JENNIFER WALTERS, CITY SECRETARY BYs APPROVED AS TO LEGAL FORM: DEBRA A• DRAYOVITCH, CITY ATTORNEY BY s V w+-+ r , . r a+ V \ Attachment 4 I 1 ALTERNATIVES " ALTERNATIVES PROS CONS Do nothing. Maintains service of active, Charter violation. Status quo. effective members. Does not discourage May jeopardize decisions. membership. 20 City Council makes maintains service of active, May add a month to the final decision based on effective members. appeal process. Board recommendation. Does not discourage Council is not technically membership. prepared. Recommendation of Board not Adds a few more agenda items jeopardized by Section 14.04 to Council0a work load. violation. _ Not a charter violation, if Decisions are neither a member contracts with or legislature or policy sells to the city. making, but are quasi- judicial. li i 1W wi.i at n Leave of absence for 6 Maintains limited service of Charter violation as the months or for time of members, member on leave is still a contracting. Alternate member. O replaces voting member with City contract. May not discourage Some potential for quorum memberships. short falls because o E alternates become members. z 93 B Hoard decision not C„ W jeopardized. No time lost in appeal process. 4. Alternates appointed to Maintains limited service of some potential for quorum all boa,,:os. Boards existing members, short falls because members with City alternates become members. contracts resigns, alternate replaces. Council has option to reappoint after contract completed. May not discourage membership, Board decision not jeopardized. No time lost in appeal process. Not a charter violation i r JaW+`Cl k f E; Charter amendment of clears up Charter Many months from fri;ition. Section 14.04. violations. May not discourage citizen May not be passed in t participation on decision Charter election. making boards. Board terms are one Limits the impact of Lack of continuity on highly o year. membership on a board. technical board. Contractor gives up only one year of potential g contracting with the City. 7. Officials forfeit Follows charter. Loss of existing members. office after Council direction. Ends jeopardizing appeal May act as a deterrent to decisions. future citizen service on code appeal boards. i 3 i i t 4 r/ CITY COUNCII o°ooooaoao ~a ~ i 73 ~~~0 N r +F~Jv~ °°000~eYacctooeo°° r' I I f4 AgerndaNo. A~onda llarn_ We vy DATES 02/11/92 CITY COUNCIL REPORT FORMAT T0: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: DISCUSSION OF A "PLAN FOR PUBLIC IMPROVEMENT OF ENTRANCEWAYS" RECOMMENDATION: The Beautification Advisory Commission will consider this item at its met,ting of February 3, 1992. Their recommendation will be reported to you et the City Council work session. SU R I In 1988, via Resolution 88-033 (Attachment 1), the City Council designated Denton's entranceways, The attached document (Attachment 2) is a "cookbook" of guidelines for the staff to follow when development an entranceway. BACKGROUNDS With the attached Plan for Public Improvement of Entranceways as a framework, the staff, boards and citizens will be able to maximize the time and the funds available] resulting in less wasted time, and more rapid realization of an entranceway's potential. Lessons were learned in the process of beautifying Highway 380 (from r- 36 to Malone) anR F.M. 2181 (from I-35 to Lillian Miller) which were put into this plan. In the future, staff members working on entranceway projects can benefit from these lessons, LR_9GRAMS DEPARTMENTS OR GROUPS AFFECTEDs Several City departments will be affected by the plan's recommendations. The overall beautification of entranceways, an well as programs addressing their design, will be affected. EJ§ L I PACTt None u .V 94''I s :1 it i Agenda No. _._po7 VV City Council Format - 02/11/92 Agenda Ileni__12 Plan for Public improvement of Entranceways fate_G- Page 2 Res ully eu m di Prepared b Lloyd Harrell City Manager G. OW n 10e ASLA Urban Planner Approved Frank H. Robbins, AICP Executive Director Planning and Development AXXOOOC9 I i ' vx'rk:,P.n t fr i rt F, (I u Agenda ho. D AgooUaIto Euto 1 Plan for Public Improxyziment of EntrancewavQ f ~r (EaIViN~1 1 IfYpagyy 11 Q Agenda No, Agenda Item Date Section Index; 1. Overview 2. Public Involvement 3. Resources 4. Project Design/Procedure 5. Soil Condition 6. Irrigation System 7. Planting 8. Hardscape 9. Maintenance 10. Media Relations AAA00213/ t SntvMM;'.f~ f Agenda no, Section One - Overview AAonda Item- Date -2 jzry'ge ' The process of creating an entranceway plan, usually for a thoroughfare median, is ful blinT) intersections, dead-ends, and yields, This plan outlines the central concerns, ending with a plan of action for those responsible for, and interested in future public Improvements on entranceways, By using this guide, you can avoid the potholes of past experience. Every project is unique and should be done in accordance with what nearby residents and businesses want, It is also imperative to consider the long-term goals of Denton citizens as a whole, and the evolving character of the area being studied. The natural character of the land is also a factor, AAA0021M r ~I Section Two - Public Involvomentk01161 No. -~~~~~d~~~ Aganda Ilem_,...(~2,k2 lat Prior to any design work, you should involve those W1e V affected, Neighborhood meetings are a good place to start onA{ e and/or l) companies) Answer, s e best you can, the question "what do you want the ultimate appearance to ? And what , o want it to accomplish'?" Keep in mind that it is impossible t make everyneh happy a es acially if severe budget constraints are present, p 1 1 0-00 doop' 0000 OOV II I 111` 000, 11-00 V~~ .1000 --116 \ - gh6wmwWr Pinpointing exactly who is affected is critical, Keep in mind that it is not only persons who live nearby, but also persons who operate businesses in the area, and people who travel the entranceway regularly, This last group is the most difficult to contact - advertisements in the official City newspaper help, The leadership and endorsement of a citizen commission will help the project. Commission members can funnel and filter citizen input and recommend the final entranceway design, The City Council will then review the final design, Two public meetings are best, The first can be used to gather information and comments from the neighborhood; Comments are gathered such as "lots of trees," "curbs arc run over by trucks" and "view of my sign Is critical." This information should be considered in the preliminary design. AAA00213/3 r ic ens:'4 Section Two Public improvement Page 2 Agenda No. 9a "dO Agenda flame p~ The designer can then draw the preliminary design. Here, everyone can ~ ac 114Z tual materiali(jhd 7/I locations with, perhaps, a few key perspective drawings. This prelim iary design, drawn at a U scale that permits it to be discussed by a group, is what the second public meeting is all about. Precise costs will not have been determined, but rough cost estimates will be available. The first draft of the final design may warrant a third public meeting. However, it is wise to funnel most of the dialogue thro;igh key representatives of neighborhood groups, and an official advisory commission, Subsequent drafts of the final design should be handled the same way. The "final" design drafts should be accompanied by a budget that includes maintenance and on-going costs, Timely processing by the Texas Department of Transportation is the responsibility of their staff, in order to ensure coordination with City schedules, however, it is Incumbent on the City to monitor their review procedure. i 1 j l 1 I 1 AA.A00213/4 I Agenda No. 9.z • acs Section Three - Resources AOendallam~.~__ If 171 Cost Sharing With The State The entranceway project along state roads may be partially funded through the cost-sharing program of the Texas Department of Transportation. This program permits up to fifty percent of the project's cost to be borne by the state. Their half will be in the form of contract administration and fulfillment for half of the project (for instance, if the estimated cost of the trees and brickwork equal half the project's cost, the state will be responsible for securing the labor and materials for these items, and for payment). The department has clear-cut guidelines which govern their participation (App. 10). Frequently, to equalize a fifty-fifty split, the stale will require a small cash payment. This payment, when added to Denton's share of the project cost, will equal fifty percent. ► . Ii Kl N cO> Denton's half of the cost can include in-kind services, for which no out-of-pocket money Is spent, although these costs are expenses to taxpayers, and detract from the performance of other City functions. Examples are design costs by City staff members, planting by City forces, and maintenance by City crews. (See Appendix 2) Accurate estimates are required and need to be reported to all recommending bodies which put a monetary worth on these in-kind services (see Appendix 4). The same applies to the use of City owned material, such as stockpiled soil. It is best to estimate these costs generously, and predict all possible related costs, so as not to be surprised by cost overruns as the project nears completion. AAA0021315 if ~i Section Three Agenda No. -'QD Funding Programs Agenda Itam- _ _6_2 r Page 2 X19 It is also wise, considering the state's involvement, to consult with the state throughout the project. Although the District Engineer in Denton (Dwight Bird as of this writing) is involved in frequent logistical situations, the state's landscape architects set the tone through the issuance of a minute order, (Appendix 3), With out-of-pocket cash in short supply, City components of the project should come under the headings of in-kind services and materials, However, necessary expenses for items that cannot be "in-kind" (irrigation, paving blocks, etc.) are paid for from bond funds primarily, Other resources may come into play such as bond interest, operating funds and contributions, If the funds are not available, it may be necessary to formulate a future bond issue. (Some future landscaping projects may require an election,) 3>?i~1 Improvement airn Another option Is the Capital Improvement Program (App, 9), The C,I.P, allocates revenue for future years, based on planned tax revenue, bond income, taxpayer needs, and other C.I,P, programs, It Is Imperative to coordinate entranceway Improvements with planned street reconstruction, and work of the Water/Wastewater, and Electric Departments, The process of modifying, and adding to, the C,I,P, begins In the spring of every year and calls for rough estimates of capital and maintenance costs of projects, well before schematic designs are even considered, It Is best to call on past experience in entranceway cases, knowing that the City's University Drive project cost $14,853 per foot (in Denton's capital cost), and the Teasley Lane project (a more t ical one) cost $ cl.77 r foot, 1 - I-A • 414 9, ada~siy. l i Section Three Funding Programs Page 3 Agenda No. A~-!/-_ Agenda Isom Gcl~ Late Typically, a protect will make it onto the C, I, P, list five or six years in the future. 'IlS, as~X71 the time for it nears and preliminary designs are done, more precise cost modifications can be included in the C.I,P, It should be noted, however, that the highway department frequently modifies its time table. As a result, "companion" landscaping items in the C.I.P. may need to be delayed accordingly, Other R eo ~r Q Some funding may be possible from the Beautification Fund, which is the accumulated revenue of the City's recycling efforts. Use of money from this fund must he arproved by the Beautification Commission. Private organizations such as neighborhood groups are often considered as a source of revenue from donations, However, as of this writing, this option has not provided much experience on which to draw. Typically, these groups are not concerned with the "invisible" but crucial design elements, such as soil additives, irrigation, subsurface drainage, etc., and are hesitant to donate funds for them. An "Adopt-A-Spot" program appears promising, in it, a company or group simply pays for the landscape improvement of a defined area, (App, 11) i AAA002 on ~~r Agenda No, Section Four - Project Design Agenda llom$ ale A key factor in the design is that the result will be viewed out of a car win, untypical rate of speed, At 40 miles per hour, for instance, one does dow, aand at an and other planting s see individual flowers pecimens, not One sees masses," Be it a grove of trees, a clump of shrubs, or an expanse of grass, the "mass" is what the eye picks up. However, at spots where traffic normally slows or stops, such as traffic lights and busy turn lanes, flower beds and specimen plants can be considered, e ~ ale a fa low, COW dt 'rl " ° ~ r So, the preliminary design should not get fussy about placement of Individual plants, Some aspects of the design are both aesthetic and practical such as colored paving on median tips (to counteract a turning vehicle's misjudgment, causing ruts in the ground) or placing smaller plants near median ends and drives, so as not to interfere with visibility, C ~I1 (4 w 1~~ IfUI i I'*, rlllrr ,~,,~1"7 M (4- /(r panda No. Agonda flonl_ Section. Four - Project Aesi n Date g afe A key factor in the design is that the result will be viewed out of a car window, and at an untypical rate of speed, At 40 miles per hour, for instance, one does not see individual flowers and other planting specimens. One sees "masses," Be it a grove of trees, a clump of shrubs, or an expanse of grass, the "mass" is what the eye picks up. However, at spots where traffic normally slows or stops, such as traffic lights and busy turn lanes, flower beds and specimen Plants can be considered, s~ e , di o 1 e ~e7 4L ' r o c1~' 0 1 - ~ F 0 t% Q' ys ~ 1~ So, the preliminary design should not get fussy about placement of individual plants, Some aspects of the design are both aesthetic and practical such as colored paving on median tips (to counteract a turning vehicle's misjudgment, causing ruts In the ground) or placing smaller plants near median ends and drives, so as not to interfere with visibility, d41ro df Ifrr, 'Wy Ito 4 1;, to$ rN r a 19'x-VdJS.S f; t; It Section Four Agenda No, Project Design Agenda Ilenn Page 2 Data & Y -?P-1 OT zX ~l The design components should be considered from the aspects of initial cost, longevity and oth functions. (Appendix 5) The highway department will require a "Project Design Plan" which becomes the final design. While the Project Design Plan should be conceptual, the final design is commonly called a working drawing. The Project Design Plan, once agreed upon by the highway department via a minute order, becomes the basis for cost estimating, or any future design changes, i i I I AAA00213/9 Agenda Na, 9a-o Section Five - Soil Condition Agonda Item- We The soil to be landscaped ~ •'O 7/ whether in a median or parkway, is likely to be poor, is likely to be extremely compacted, and will probably contain pieces of foreign matter - such as broken concrete, pieces of wood framing, broken pipe, etc. What is visible should be removed during the rough-grading phase after all soil and additives are in place, and prior to any planting. And any that is turned up during subsequent turning of the earth should be discarded - it will never become a good planting medium. t' I Poor, compacted soil Is a substandard planting medium, too. Existing soil should be supplemented or replaced with good topsoil, possibly adding composted sewage sludge (which the Water/Wastewater Department has in abundance). This should be cultivated ("bo-magged") to a depth of at least a foot, to loosen the existing soil, and blend the added soils. It also blurs the transition from new soil to existing, which is good for root growth. The proportion of added soil, sludge and existing soil will yield a specific pH composition. If topsoil excavated locally and existing soil make up the bulk of the plantable area, the pH will AAA00213110 Section Five Agenda No. Soil Condition Agenda Page 2 Date 11 Japt UT probably be somewhat alkaline - similar to the native Denton soil. Therefore, it provides parameters for plant choices, . I Y d p 0, • • e 1.~,~ tr ` a • / O r / A D • y ` O A / Q D d d V d d D d Q A / ~ u D a v u c o A . / c V n In the example given, plant choices can be similar to naturally occurring Denton plants. However, a low pH (acidic soil) dictates a different plant pallet east Texas, perhaps. Typically, Denton soils have a pH range of 7 to 101h, Therefore, if the pH of the soil is in this range, native plant species are recommended, Some common plants, and their pH, are listed in Appendix 6. A complete list can be compiled by the Parks and Recreation Department, o ~ a / o . i i r D !!GG// I is cv3 a i1 Agenda No, 1~- Agenda item Section Six - Irrigation System cute A A functioning, well-designed irrigation system is vital to the appearance of an entranceway. Not only because all plants require water, but because no highway department grant will be forthcoming without it, If large areas of grass are to be irrigated, a spray system will likely be the most efficient. But if groves of trees and shrub clumps predominate, a bubbler system (with some spray heads) will be best. A few suppliers and manufacturers will provide "free" irrigation designs. But these tend to tie the City to an unwanted brand or to unexpected repairs. After all, "free" designs are done to sell a product - so they are not really free. It is more efficient to generate a design within the City and, then, all bidders bid on a fair, unbiased system, Normally, the irrigation system, both the material and labor, will be bid, The Purchasing Department will handle the procedure and take the bid recommendation to City Council, But before bids can be advertised, the project manager must have irrigation plans and specifications which have been accepted by the Highway Department (this includes having an engineer's seal). Even if it is a City expense in the breakdown of the cost-sharing program, the regional office of the Highway Department must review and accept the drawings and specifications.) After the City Council accepts the bid, the contractor must request a pre-construction meeting with the City before work can begin, The meetings are typically set up through the Engineering Department and include the person(s) who will do the final inspection, AAA00213/12 jt Agenda No. "00e Section Six Irrigation System Agenda Isom Page 2 0310 76 A rough estimate of the cost of irrigation can be arrived at prior to final desi n, , In 'f 491 dollars, this is about $55 per head; the typical head having a radius of 12 feet, Simple math yields an approximate cost, which considers labor and materials for all the necessary valves, piping, backflow preventers, meters, heads and wires. The boring and casing is an extra expense, and is best figured on a per/foot basis from the nearest adequate water line. The highway department accepts 4-inch Sch, 80 PVC for the casing, which can normally be installed by the Water Department at the least expense. The eventual design of the pavement should be considered. In cases where the median to be landscaped will be narrowed in a few years, it is wise to run main lines and such down the middle of the median, to save them from being destroyed later. Whenever possible, locate meters, valves and backfluw preventers here, too. Some small pipe and some irrigation heads will fall prey to pavement changes, but pre-planning will keep it to a minimum. Consult with the Park and Recreation Department, the people who will maintain the system on a'day-to-day basis. They are certain to have insights that will make for a more cost-effective system. And they will want to have the correct replacement parts on hand, Also the Parks Department agree to the irrigation plans before they are submitted to the State or bid. AAA00213/ 13 l^ ~w I~ it >i Agenda No. Section Seven -Planting Agenda Ilom~~ Cate 17, In most instances, plant choices should correspond to the plants that grow naturally here, The most comprehensive book depicting native and naturalized plants is "Forest Trees of Texas" published by the Texas Forest Service. Shrubs and grasses in the native and naturalized category are covered especially well in Sally Wasowski's book "Landscaping with Native Texas Plants," published by Texas Monthly Press. Both are available through the Denton library, Plants that are not adapted to our climate will require extra water, extra fertilization, and may die anyway. Even some native and naturalized plants should be avoided on entranceways. Trees such as Post Oak, Desert Willow and Black Pine may suffer from the ills of a traffic corridor more than other varieties. After all, some species are used to conditions other than those found near a road, and may show their disapproval by dying. If turfgrass is included, use the high demand grasses such as bermuda grass and St, Augustine sparingly, Extensive experimentation has shown that they require over twice as much maintenance over the years as native grasses. Buffalo grass is recommended due to its minimal need for mowing, water and fertilization. It is a rougher looking grass, to be sure, q / ; sr Ilut, when viewed from a moving car, it looks exactly the same as the more maintenance-intensive varieties, Instead of needing mowing every week during the growing AAAOOZiuna t i F Q7 Section Seven Agenda No...[~~~^~~Y}~ ~~a - Planting Agenda Item+l~-~---.----- Page 2 _ Date f season, buffalo grass needs just two or three mowings all season. And, it requires only rare, supplemental waterings once it is established. So the cost savings accrued by using buffalo grass on entranceways is considerable. (Appendix 7) Another factor to consider is ease of replacement. Clearly, some plants may die from adverse weather or an errant motorist. Replacement plants ought to he readily and cheaply available. Every year more and more plants fall into this category. A good information source is the Texas Department of Agriculture, which keeps track of plant availability. Lastly, seek the advice of the Denton County Horticultural Extension Agent - an acknowledged expert in what plants do well here. I AAA00213/15 / ¢ Agenda No, 1~+_ Section Eight - Hardscape Aueada llom~-- rare The term "hardscape" is used to incorporate everything that is not growing, yet for h~ visual element in the landscape. Examples are plain stone walls and water features structures, impressed ("patterned") concrete, paving Hardscape elements require less ongoing maintenance than plant materials. This is especially true of concrete elements. The annual maintenance of a flat piece of concrete, for example, encompasses only trash pick-up as needed. If cracks are present, there will be a need for weed killing on an as-needed basis. In entranceways designed to date, there has been a trend toward decorative paving: either interlocking pavers (such as "Pavestone") or impressed ("patterned") concrete. Both are excellent from functional w aesthetic standpoints. Hardscape such as this is an excellent choice when a median becomes too narrow for maintenance equipment such as a lawn mower to operate safely - generally 4 112 to 6 feet. This typically occurs at turn lanes and other median ends ; • • • • • / 1 . ffffff • • , • ~ • • . ♦ • 00 • • ~t14 f ~4•N .-1, At t ' L 'too ~~,~t. (plc AAA00213/16 I ~y h Section Eight Agonda No. ~ Hardscape A ida Item Page 2 9 this The impressed concrete, which is typically colored with a powdered admixture, is th t st expensive initially - $30/sq. yd, in 1991 dollars. However, if it ever has to be torn up and replaced, the cost is repeated. This could happen if a pipe breaks underneath, or if the overall design changed. In this case, it might be wiser to go with the pavers, at $40/sq. yd., since they can be manually removed and reoiaced at only the labor cost. ~a v 1 Plain concrete has little comparative initial cost, (about $2.50/square foot) but has met with a great deal of criticism as being unattractive, and adding to the imperviousness of the entranceway. AAA00211/17 ;i agonda No, _ Section Nine - Maintenance Adondallom Ly9? Dale p~1! Under the current cost-sharing program of the highway department, two years' maintenan can be included in the total cost of a project, The Park and Recreation Department has estimated the cost of this, (Appendix 8) They can also suggest design modifications which may save maintenance money, such as spacing between trees and avoiding maintenance-intensive plantings. The level of maintenance should be discussed early, These various levels of maintenance involve factors such as frequency of mowing, trash pick-up, watering, etc. Plant choices can affect the need for a high level of maintenance, too, Public education plays a role, as well. Taxpayers want manicured lawns and blooming flowers in medians, exactly like a nice front yard. But the cost of this high-maintenance planting usually changes minds since tax money normally pays for maintenance. Maintaining trees, once they are established, costs less than half as much as maintaining a lawn or ground cover bed, So it is cost-effective to use trees liberally in a design. They should also be allowed to retain their natural character instead of being pruned into unnatural shapes. A major concern is to avoid low branching tree varieties within 15 feet of pavement, or species such as persimmon or walnut which drop things in large quantities, tJ~V ~ AAA00213/ 18 / r Agenda No, Agenda llom Section Ten - Media Relations Dale_ Throughout the inception and realization of an entranceway landscaping project, relations with the media should be razor sharp. It is a good idea, at neighborhood meetings, to invite member(s) of the press to attend as observers. Not only will a clear story of what transpired reach the public, but the media will be more inclined to provide publicity at no cost. This translates into the much-needed public input every project needs. There is a tendency not to include all types of media. Whether they choose to attend or not, all media should be invited, including cable TV, the UNT newspaper, and radio. If warranted, a brief press release should be handed out at the meeting with a synopsis of the project to date, and the name of the contact at the City of Denton. The contact should call the media frequently, too. This is a good way to stop rumors from spreading, which can damage an entranceway project. If good-quality black and white pictures are handy, they should be made available to the media. It is also a good idea to have some "before" pictures available once the project is underway. AAA00213/19 , Agenda No. 9`~" ~~G DIRECTORY OF APPENDICES AAgendanem IAi~e r r 7/ 1. Process flow chart 2. Costs, typical 3. Minute Order from State of Texas 4. Sample Staff report, plus "back-up" 5. Component design costs 6. PH examples 7. Grass costs 8. Maintenance standards 9. Capital Improvement Plan elements 10. Texas Department of Transportation policy 11. "Adopt-a-Spot" policy AAA00213/20 s~ Agonda No. - APPENDIX 1 Aponda Itam_-al NEIGHBORHOOD MEETING I CONCEPTUAL DESIGN BY STAFF, WITH PRELIMINARY COST ESTIMATES NEIGHBORHOOD MEETING 11 y FINAL DESIGN AND COST ESTIMATE BY CITY STAFF REVIEW BY RF,COMMENDING BOARDS AND COMMISSIONS CITY COUNCIL CONSIDERATION y HIGHWAY DEPARTMENT AGREEMENT VIA UNSIGNED CONTRACT (MINUTE ORDER) y COUNCIL ACCEPTS CONTRACT BETWEEN HIGHWAY DEPARTMENT AND CITY y BID DOCUMENTS PREPARED FOR CITY PROJECTS REQUIRING BIDDING BID INVITATION SENT VIA PURCHASING DEPARTMENT BIDS OPENED/WINNER RECOMMENDED 4- RECOMMENDATION REVIEWED BY CITY COUNCIL 41, PRE-CONSTRUCTION MEETING .je NOTICE TO PROCEED ISSUED 41 WORK COMMENCES PER BID DOCUMENTS AAA00213/21 O~ `f' q Agenda No. 40~ e . APPENDIX 2 Agenda Item ll1 7 _ Date - . COST OF ENTRYWAY IN-KIND ELEMENTS THAT COULD BE DONE BY CITY STAFF ESTIMATE OF COSTS ANNUAL ITEM IN 1991 DOLLAB~ INFLATION Design 7% of project cost 0% Labor/Unskilled $4.45 5% Maintenance 5% $ per square foot (Class 1) .20 cents 5% $ per square foot (Class 11) 12 cents 5 RHO $ per square foot (Class 111) .003 cents 5% Boring/Casing $55 per linear foot 8% Plant Materials Varies* Topsoil 't,5/per cu. yd. 22% Concrete, flatwork $2.50/sq. ft. *Examples are: 2" Shumard Oak, $98,00 l 1h' Purpleaf Plum, $48.00 5 Gal. Nandina, $11.00 5 Gal. Chinese Holly, $13.00 i AAA00213122 ti ~t Agenda No. 9D APPENDIX 3 Agenda I16111-ZI)6z ~Y Dale STATE DEPARTMENT OF HIGHWAYS R 71 AND PUBLIC TRANSPORTATION U DENTON County MINUTE ORDER Page,_I_ofLPages District "o,-DALLAS (18) WHEREAS, in DENTON COUNTY, on 'U.S. HIQHWAY 3 from Interstate Highway 35 to Malone Street within the City of Denton, the City of Denton desires to perform a Landscape Cost Sharing Program project, and has committed a total contribution of $173,181.50 toward the development of the Project, which sum Includes a cash conWbutionof $1,257,50, and a non-cash contribution of $171,924,00, which sum represents the agreed, fair-market, non-cash value of furnishing the project design plan, of furnishing and placing topsoil, of installing an Irrigation system Including required bores and casing, and of site maintenance and establishment activities for a period of two (2) consecutive years; and WHEREAS, the State Department of Highways and Public Transportation (the Department) desires to cooperate in this endeavor by obligating State funds in the amount of $173.181,50 which will be combined with the cash contribution provided by the City and utilized to provide for the installation of a highway landscape project through a construction contract administered by the Department, and to provide for the installation of concrete pavers through a subsequent construction contract administered by the Department; NOW, THEREFORE, IT IS ORDERED that the Engineer-Director will accept this offer with gratitude and enter into any necessary agreements with the City of Denton for the completion of the work, financing the State costs with funds authorized by the landscape Cost Sharing Program, under Commission Minute Order 88295, at a State cost estimated not to exceed $173,181,50, Submitted by, Examined and recommended by: (Title) Chief Engineer, Deputy Director Maintenance & Operations Division Approved Enginee r- Director Minute Number_0101 Date Passed MAR 29 90 AAA00213/23 / i! v r APPENDIX 4 DATE: 05/1/5//90 CITY COUNCIL REPORT FORMAT Agenda No. Agonda Hem TO: Mayor and Members of the City Council Date st`-rr~i ~f '7/ FROM; Lloyd V. Harrell, City Manager rr 7 SUBJECT: CONSIDER AUTHORIZING THE CITY A'ANAGER TO ENTER INTO AN AGREEMENT WITH THE STATE DEPARTMENT OF HIGHWAYS AND PUBLIC TRANSPORTATION CONCERNING THE LANDSCAPING OF A PORTION OF UNIVERSITY DRIVE RECOMMENDATION: The Beautification Commission recommends approval. SUMMARY: The agreement calls for a total contribution from the City of Denton, valued at $173,181.50. This amount is the sum of our nun-cash contribution of $171,924.90, plus a cash "deficit' amount of $1,257,50 which, when added to the non-cash contribution, equalizes the City's share and the SDHPT's share, Therefore, the SDHPT is liable for $173,181.50, equivalent to Denton's share, By this agreement, Denton is agreeing to provide the following in-kind (non-cash) services: Design ($24,164.00), Maintenance ($45,300.00), Soil (x47,000.00) and Irrigation/Boring/Casing ($55,460.00). The total of these items is $1710924.00. The SDHPT will pay for, and install, the concrete pavers and all plants. About 77 percent of the grass to be planted by the state is low maintenance buffalo grass. BACKGROUND: In October 1987, Council accepted the Beautification Commission's recommendation to embark on a comprehensive entranceway landscaping program with the State Department of Highways and Public Transportion 50 percent match. A recent Main Street Resoures Team of out of town consultants favorably commented about our entranceway program as a tourist attrachor and an economic development tool. On July 11, 1989, the Council authorized the pursuit of this agreement. Pormal application was made to the SDHPT on July 25, 1989. The application then specified that the City's share would be comprised of $92,468 from bond revenues, (plus a contingency of $28,233 for unanticipated eoets) plus ;120,980 of in-kind services, for a total share of $213,448. The reduction, to $173,181.50, reflects several factors, which are delineated in the attachments. i Landscaping of University Drive May 15, 1990 Agenda No. Page 2 Agonda Item._5~--- Nib 009 PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: V~r(f/y~, Those departments that had planned on an in-kind contr±butLon'of services will not be able to do so at this time due to the lengthy time span of the approval process (over 8 months). Therefore, portions of the project which may require in-kind services from the city will be delayed until city forces are available in late fall. FISCAL IMPACT: Itemized costs and responsibilities according to the proposed agreement are attached. Respectfully submitted: Prep by: Lloyd V. Harrell V/ City Manager G, Owen Yost, ASLA Urban Planner Registered Landscape Architect Approved: Frank H, RobbLns, AICP Executive Director Planning and Development Attachments: Cost and Responsibi'_ity Chart Agreement Minute Order 14210 E J ~A.:afti':A' 11 1 y UNIVERSITY DRIVE COSTS C; 0 z ` m original SDHPT E IteLp R b 28,680 24,164 This is a percentage Eunctton of the ant ce pro act Design Denton cost. So, since the SDHPT deleted paving Ecom this ro ect this cost went down. Maintenance Denton 4 45,300 45,300 soil Denton 47,000 479000 Irrigation,50 The r ng and cas ng set mate a a lot less i boring and Denton 47,968 4 55,460 because we estimated 6' bores - the SDHPT needs casing 92,468 only 4' bores. Irrigation is less, based on SDHPT median experience. O Paving 390912 0 SDHPT will do it, and pay for it entirely, under SDHPT a aubae vent contract. Planting 1580836 134,527 our estimates Were on the highs de and did not SDHPT 14,740 consider SDHPT volume discounts. (This is a state grass J173,536 expense, anyway.) 3587g/2 1 ~r J .5 L1 CAR - s Aso ConnMissiont STATE DEPARTMENT OF HIGHWAYS cruR ROBERT R DEOMAN CHAIRMAN AND PUBLIC ' RANSPORTATION ARNOlO W. OLIVER, P E. RAY STOKER, JR. OEWITT C. GREEIR STATE HIGHWAY NLDG, WAYNE 8 OUDDLESTEN IITN A BRAZOS kanda No. ALSTIN. TEXAS 71191-MV if IM 14}17p Agbrlda gonl April 3, 1990 G~lu CON TA r Landscape Cost Sharing Program D- 8L 4 City of Denton - US 380 Mr. Lloyd Harrell city Manager City of Denton 215 E. McKinney Denton, Texas 76201 Dear Mr. Harrell: We are happy to report that during their regular meeting of March 29, 1990, the State Highway and Public Transportation Commission passed Minute order 90101 which authorizes the Department.to cooperate with you toward the completion of a highway beautification project under the Landscape Cost Sharing Program. A copy of this Minute order is attached for your information. In the near future, we will be transmitting the final Agreement to our District Office in Dallas. Our District Office personnel will transmit the documents to you for signature. After your signature, please attach any resolutions or ordinances, insurance documents or checks as may be specified within the Agreement and return both original Agreement counterparts to the District office for further processing. We sincerely appreciate your commitment, support and interest in highway beautification. If there is additional information you might need from our office, please feel free to contact Mr. Paul Northcutt, Landscape Architect, at (512)465-6301. sincerely, Bob 0. Hodge, P.E., Chief Engineer Maintenance and operations Division PEN Attachments cc: Dallas District - Mr. Pat Haigh ~n li d 11 Aganda No. ZA STATE DEPARTMENT OF HIGHWAYS Apondaltont AND PUBLIC TRANSPORTATION DENTON County MINUTE ORDER Page 1 ~Tfp ages District No. DALLAS !18) Highway 35EtoREAMaS,li -9- C onneDEtreetNTON theU i.tyHIG)fHDentoWAY themCityeooftate Denton desires to perform a Landscape Cost Sharing Program project, and has committed a total contribution of $1730181.50 toward the development of the Project, which sum includes a cash conlrlhulIon of $1,257.50, and a non-cash contribution of $171,924.00, 0101 sum represents the agreed, fair-market, non-cash value of turnlshlnq the project design plan, of furnishing and placing toroml1, of In.,l,liln,r an irrigation system including required bores anrl,:a0ml , un,l of sflu maintenance and establishment activities for d period ul` Iwu consecutive years; and WHEREAS, the State Department of Highways and Public Transportation (the Department) desires to cooperate In Ihl, oml„uvur combinedawith thetcashncontributionoprovided l by ~the ~Ciity hand utilized aoconstruction contract Installation bygtheyDelandscape partment, pandeto provide for the installation of concrete pavers through a subsequent construction contract administered by the Department; NOW9 THEREFORE, IT IS ORDERED that the Engineer-Director will accept this offer with gratitude and enter into any necessary agreements with the City of Denton for the completion of the work, financing the State costs with funds authorized by the Landscape Cost Sharing Program, under Commission Minute Order 88295, at a State cost estimated not to exceed $173,181.50 I Submitted by: Examined and recommended by: (Title) Chief Engineer, Maintenance Approved Deputy D-ir@elor and Operations Division ng neer. rector MiF,ute Numbur r1111ol Oate Passed MAk ?9 90 r ii THE STATE OF TEXAS Agenda No, Aponda 11om__~_ COUNTY OF TRAVIS Clete Z (~k THIS AGREEMENT is made by and between the State 0Ta acting by and through the State Department of Highways and Transportation, hereinafter called the "State" Publ c $ an the City of Denton, acting through its duly authorized officials, as evidenced by Resolution or Ordinance Number hereinafter called the "C ty'~, ' dated W I T N E S S E T H WHEREAS, the State owns and maintains a system of highways, including US 380, in Denton County, Texas, for public use and benefit; and LandscapeECostthe City Phas rogram requested State participation in a to Malone street, hereinafter called cthel"project8t from IH 35 on the attached ZJMJBJT_,A1 and and as shown WHEREAS, the City has committed to cooperating with the State by providing a total contribution of $1730181,50 which includes a cash contribution of $1,257,50, and a non-cash contribution of $171,924.00 toward the development of the projects and WHEREAS Minute Ordert9S 0101, dated March tate Highway and Public T.ransporti3,tion commission labeled gIT g authorizes the State to cooperatehwithothedcity in the development of the Project b L funds which will be utilized for the installation providing ofaHighway state Project through a construction contract administered bysthee State, and for the installation of concrete pavers through a subsequent construction contract administered by the stater NOW THEREFORE, in consideration of the premises and of the mutual covenants and agreements of the parties hereto be by them respectively kept and performed as hereinafter set forth, the State and the City do mutually agree as follows3 A G R E E N E N T ARTICLE 1. Term of Agreement. This Agreement becomes effective when finally executed (signed) by the State and shall terminate upon satisfactory completion of the work as called for in the project Design Plan and as stipulated within this Agreement, unless otherwise terminat#d as provided hereinafter, Page 1 of 8 ~d Agenda No. ARTICLE 2. Project Design Plan, A9011dallom JC? Dale vg's ` The City shall prepare and furnish the Project Deaf n Plan 7l or . The Project Design Plan shall contain plans, details, drawings, specifications and estimates as may be rered by fully control the installation of the Hi hway L nd the State to through a State construction contract, and theLinstallatiion~oft~ concrete pavers through a subsequent State construction contract. The Project Design Plan shall he furnished in the format and to the time schedules as required by the State for each construction contract. The Project Design Plan shall be incorporated into this Agreement by reference. ARTICLE 3. Project Funding. The total estimated cost of the Project is $346,363.00, and shall be funded jointly by the State and the City. State funds in an amount estimated not to exceed $173,181.50 will be combined with the cash contribution of $1257.50 from the City and utilized to provide for the construction of a Highway Landscaping project through a construction contract administered by the State at a cost estimated not to exceed $134,527.00,and to provide for the installation of concrete pavers through a subsequent construction contract administered by the State at a cost estimated not to exceed $39,912.00. The City's total non- cash contribution is $171,924.00 and represents the agreed, fair-market, non-cash values of $240164.00 for furnishing the project design plan, $450300.00 for providing for site establishment and maintenance for a period of two consecutive years, $47,000.00 furnishing and placing topsoil, and $55,460.00 for the installation of an irrigation system, including required boring and casing activities. ARTICLE 4. Responsibility of the Parties. A. The City agrees to: 1. Indemnify and save harmless the state, its agents and employees, from all suits, actions or claims and from all liability and damages for any and all anyuabutting, ad oining sustained or n other property oin or by consequence of any neglect in the performance, or failure of performance of the City, its agents and mployees under this Agreement, to the extent I e allowe by State Law. Page 2 of 8 d 1 11 Agenda No. 2 • Indemnify, defend and hold the+nI/h rmless r any and all claims and lawsuits om a by trd par ei arising prom, or incident hi , or failure of performance of t to he the City, its o performanfficecers, emptloyeesloal ent or agents under this Agreement to the exwed by state Law, The City shall defend all suits brought upon all such claims and lawsuits and pay all costs and expenses incidental thereto, but the State shall have the right, at it's option and expense, to participate in the defense of any suit, without relieving the City of any obligations hereunder. 3. Provide a check, payable to the State Department of Highways and Public Transportation in the amount of $I,257,50. The check shall be due the state at the ti.ie of execution (signa_ure) of the Agreement by 'ha; city. 4. Provide the Project Design plan. 5. Provide and place all required topsoil for the project. 6. Provide an irrigation system for the project. 7• perform, to the satisfaction of the State and site maintenance for a project consecutive years. Maintenanceishal,of two l begin 2after the contract administered by the state is completed. Maintenance shall include but not be limited to the following activities, (a) Pruning, fertilizing and disease control as may be reasonably required to insure the continued viability and establishment of the plant material, (b) Maintenance of the plant basins to maintain watering rings and to insure that plant basins are free of vegetative growth which w growth of the ould affect th_et (c) providing water In the amount and to the viability anrequired establishmenteofhthe pla nued material, plant (d) Replacement of the plant material as may be reasonably required to insure the project functions as intended during the term of the agreement. Page 3 of 8 > r e. Furnish, erect and maintain any barricades, sign and traffic handling devices, in accordance with the latest Manual of Uniform Traffic Control Devices, and to the satisfaction of the State, as may be required to protect the safety of the travelling public whil performing any work on the Project during this Agreement H. The State agrees to; 1. Obligate State funds in the amount of $133,269.50 will be combined with the city cash contribution of $1,257.50 and utilized to provide for the installation of the highway landscape project through a construction contract administered by the state. 2. Obligate state funds in the amount of $39,912.00 which will be utilized to provide for the installation of concrete pavers through a subsequent construction contract administered by the State. 3. Deposit the cash received from the City into escrow. 4. Schedule the highway landscape project for the first available construction letting, consistent with the completion of the Project Design Plan by the City and in accordance with the processing schedule for highway improvement projects. 5. Include the installation of concrete pavers as a bid item in a subsequent construction contract selected by the State. 6. Administer the construction contracts ac necessary to complete the highway landscape project and the concrete paver installation in accordance with the Project Design Plan. 7. Coordinate with the city to determine the requirements relating to barricades, signs and traffic handling devices as may be required during the establishment and maintenane;e period performed by the city. Agenda No. xr-40 Agenda Item L~/s~. _ Gals Page 4 of 8' / 7~ ?ARTICLE 5, Overrun s/Underrun9, The total amount of cash available to provide for the installation of the Project through construction contracts administered by the state is $1.741439,001 and includes a cash contribution cf $1,257.50 from the City. Based upon the amount of cash available to perform the Highway Landscape Project and the subsequent construction contract necessary to provide for the installation of the concrete pavers, the State+s pro-rata (cash) share of the Project is 99.281 and the City's pro-rata (cash) share of the Project is 0,721. 1. If, upon receiving bids for the installation of the Highway Landscape Project the lowest bid or bids exceeds S134 promptly notify the state will fy the City. if, in the opinion of the State and the City, but at the final option of the State, it is determined that it is in tha best interest of the Project to provide additional funds required to satisfy the overrun, the state and the city will share the cost of the overrun on a pro-rata (cash) basis. The state will provide 99.284 of the overrun and the City will provide 0.724 of the overrun. 2. If, upon receiving bids for the installation of the Highway Landscape Project, the lowest bid does no. exceed 3134 527 00 the State will recommend award of the contract. If, during execution of the contract it is determined that sufficient funds are not available to complete the work, the state and the city will share in the cost of the additional funds necessary to complete the work on the above determined pro-rata (cash) basis. If, upon receiving bids for the installation of the subsequent construction contract which will include the installation of concrete pavers, the lowest bid for the bid item for the concrete pavers 2X2ssU 539,9„ 12.00 the State will promptly notify the city. If, in the opinion of the State and the Cityy, but at t Is in the he final option of the State, it is determined that it additionalbfunds nreeiquired tohsatisfy o the ooverrunp the S *n a tate and the city will share the cost of the overrun pro-rata (cash) overrunbandstheT cityt pro provide ~ c! th• overrun, y will provide 0.724 Agenda No. - *440 Agenda Item_ 0- [ Date Page 5 of 8 Y 4. If, upon receiving bids for the installation of the subsequent construction contract which will include the installation of concrete pavers, the lowest bid for the bid item for the concrete pavers does not exceed $39,912 .nn and remaining bids vithin the construction contract are acceptable to the State, the state will recommend award of the contract. If, during execution of the contract it is determined that sufficient funds are not available to complete the concrete paver activity, the State and the City will share in the cost of the additional funds necessary to complete the work on the above determined pro-rata (cash) basis. 5, The State will not consider the return of excess city cash contribution until the closeout of the state construction contract containing the installation of the concrete pavers. If, upon completion of the subsequent construction contract, and after final Project closeout has bean completed by the State, it is determined that the total amount of available cash funds were not fully 114-414--A the State will return the pro-rata (cash) share of the unused funds to the City. ARTICLE 6. Disputes. should this Agreement, the State's decision shall be final and bindingunder , ARTICLE 7. Amendments. Changes in time frame, character, ccst or obligations herein shall be enacted by written r.mendment. All amendments to this Agreement must be executed by both parties within the contract period specified in Article 1. ARTICLE 8. Successors and Assigns. The State and the City shall not assign or otherwise transfer its righto and obligations under this Agreement except with prior written consent of the other party, and any prohibited assignment or transfer shall be null and void. ARTICLE 9. Remedies. Violation or breach of contract terms by the City shall be grounds for termination of the Agreement, and any increased cost arising from the City's default, breach of contract or violation of terms shall be paid by the City. This Agreement shall not be butconsalidelred as lawlandvinr equity f may a be availed~of by either party and shall be cumulative. Page 6 of 8 hgenda No. 9.~ Agenda ltom W45 7 Dale ~ , 39 ARTICLE 10. insurance. At the time of execution (signature) of the Agreement by the City, the City shall attached required insurance documentation to each agreement counterpart. If the City is a self-insured sntity on the Project with City Forces, the city and performs any work protection of its self-insurance to the state shall the damagds and injuries arising from the city's Performance Agreement. nY and all under If the work on the ProCity entity and performs any with aCityfForOes, the Citl state with a completed Certificate of Insurances(SDH furnish the 20.102), and label such documentation FX~I@IT C DH1'T Form If the City performs any work on the Project through a contractor or contractors selected through the City's low-bid procedure, the City shall reire its contractor to furnish the state with a completed Certificateoofc~nsurance, contracts a 20.inta102iand such shallinsurancinsure the during the or Agreement. g h term of the ARTICLE 11. Gratuities. State Department of Highways and Commission policy mandates that emplo.yeeslof the De artment business or who reasonably not accept any benefits, gift speaking favors from an erson dt shall state under this contract, may do businesswith the ordinary business lunches andhitemsythatehave receiveddadvanced written approval of the state Department of Highways and Public Transportation Engineer-Director. Any person doing business with or who may reasonably speaking this contract s do business with the state under to Departmental may not make any offer of benefits, gifts or favors Failure on the employees, except as mentioned hareabove. result in the tirminaticneOfithiso conaere tractto this policy may REMAINDER OF PAGE LEFT BLANK Agenda Na. Agenda itonj NIB / IN Page 7 of a ~Q ARTICLE 12. Termination. This Agreement may be terminated by any of the following conditions: A. By mutual agreement and consent of both parti,as. B. By either party upon thirty days written notice to the other party. C. By either party, upon the failure of the other party to fulfill its obligations as set forth in this Agreement. D. By satisfactory completion of all services and obligations described herein. Should the City terminate this Agreement, as prescribed hereabova, the City shall, at the option of the State, reimburse any reasonable costs incurred by the State. IN TESTIMONY WHEREOF, the State and the City have executed duplicate counterparts to effectuate this Agreement. THE CITY OF DENTON THE STATE OF TEXAS Certified as being executed for the purpose and effect of By: activating and/or carrying out (Signature) the orders, established policies or work programs heretofore approved and authorized by the state Highway and Public (Typed Name and Title) Transportation Commission Date: By: Henry A. Thomason, Jr., P.E. Deputy Director, Field Operations Date: Agenda ND. Agenda Page 8 of 8 Dele_[L'Z-. ~7 +uodiR - anda ND. ~ 0 " 2 35 Benda llam T oR - - ~ tr D VA DER8ILT ' Z s4 AWOO _ Polk N W N BARCELONA iH NO RBIRD AU9UR HASSARO ' A 7A BELHAVEN r u Los RO 6OU US RttNBRGR c' } ; 2 N r ~e 3 O TUTANE gp V BAN ER y m RYN r :•~vi. FAP~., - AMHERST Sr 2 u . ARYFI4p i. .3 u DRIVE 1 EMERY + H 1 y r 1 7 N WE$TCHES TER 11Y'7 H w CORDELL St CO4DELL V CR SLENT S! CR[SCENT = CARL TON v~i LINDEN -o 64 H PRO,! r.COT UNDEN 1 W B DWAY y L am. PANHANq E 7 S T LocATJON! MCK#n Parkna tNA W o LOAN L 1' SCRIPTURE i Sr I PIOUS TON pi ac I W, 1 lS OAK ~ S 1 I W HICKORY T LA w o W MULE RA I BLOT E yr f t lou3t I W PRAIRI A~ M ST IVplh Teat, . 0~ State unlwruty HMNLANO ` MAFI _ CA AOL' 3SE y WI SHIRE o1 m NN1N'I . 4Y y+MRI . 1 t COl INS fA{j ISky L 8 MathT~raf E p T at* LIM vi 11 .6mi COufN {t! 35 YY TLI ~r WHI lWl t ICHIAC W10 EXH1BiTA AND PUBLIC TRANSPORTATION DENTON County MINDTZ 04Alda No. ' age ~1 of 1 Pages District No, DALLAS (18) Agenda lam-00 Date 21~ , ell WHEREAS, in DENTON COUNTY, on U.S. HIGHYA J80 >m Interstate Highway 35 to Malone Street within the City of Denton, the City of Denton desirea to perform a Landscape Cost Sharing Program project, and has committed a total contribution of $173,181.50 toward the development of the Project, which sum includes a cash contribution of $1,257.50, and a non-cash contribution of $171,924.00, which sum represents the agreed, fair-market, non-cash value of furnishing the project design plan, of furnishing and placing topsoil, of in3talling an irrigation system including required bores and casing, and of site maintenance and establishment activities for a period of two (2) consecutive yearsi and WHEREAS, the State Department of Highways and Public Transportation (the Department) desires to cooperate in this endeavor by obligaeinq State funds in the amount of $173,181.50 which will be combined with the cash contribution providdd by the City and utilized to provide for the installation of a highway landscape project through a construction contract administered by the Department, and to provide for the installation of concrete pavers through a subsequent construction contract administered by the Departments NOW, THEREFORE, IT IS ORDERED that the Zngineer-Director will accept this offer with gratitude and enter into any necessary agreements with the City of Denton for the complationLof the work, financing the State costs with funds authorized by the Landscape Cost Sharing Program, under Commission Minute Order 882950 at a StatR cost estimated not to exceed $1731181.50 EXHIBIT B submitted by: Examined and recommended byt (Title) Chief Engineer, Maintenance Approved Deputy Director and Operations Division Engineer-Director Minute Number 90101 Data Passed MAR 29 90 _ 1~~ 7 r { APPENDIX 5 Agonda No. A'04~ AQonda Ilom_ COMPONENTS OF THE PROJECT DW§ INITIAL COST ITEM (1991 COSTS) LONGEVITY MjLRELjKMM Flowers $1 each 1 - 2 months Visual highlight Trees $75-$150 (2" size) 20 + years Shade, buffer Paving Blocks $4,50/S.F. 20 + years Can be moved Concrete $2.50/S.F. 20 + years Durable Impressed Concrete $30/S, Y. 20 + years Durable/attractive Shrubs $5•$15 each 2 -5 years Barrier (5 gal. size) Metal Edging $2/foot 5 - 10 years Can be moved Turf Grass $.10/S.F. 10 - 15 years - sprigs ('T'ypical Species) AAA00213/27 .S 1 APPENDIX 6 AQonda No. Agonda Item_W Plants preferring moderate-strong acidity: (pH range: 5.5 and belo,~to A-_11 PaA ~ 7~ azaIe. (Rhododendron speciosa) canoe birch (Betula papyrifa) Plants preferring mild acidity: (pH range: 5,6 - 6.5) Loblolly, shortleaf and Virginia pines (Pinus speciosa) Dogwood (Corpus Florida) Japanese Maple (Ater paimatum) Southern Red Oak (Quer;us falcata) Plants preferring mild alkalinity: (pH range: 6.6 - 7, 8) (Denton's) Cedar Elm (Ulmus crassifolia) Shumard Oak (Quercus shumardii) Mexican Redbud (Cercis Canadensis "Mexicana") Afghan Pine (Pinus eldarica) Pecan (Carya Illknolsensis) Sweetgum (Liquidamber styraciflua} Plants preferring moderate-strong alkalinity: (pH range: 7.9+) West Texas Oak: (Quercus fusiformis) Quaking aspen AAA00213/28 ~3 APPENDIX 7 Agenda V 1, Agenda Ilem_~s Cost comparison of median grasses' Dare 7" Ideal V Mowing Water Mature Mowing Fertilization Requirement Demand Height Height Required Buffalo Grass twice/season low 4-5" 21fx" Low Bermuda 10 times/ moderate 5t" 11h" Moderate season St, Augusdne 10 times/ high 4f" 11h Frequent season Sources: o "Landscaping with Native Texas Plants," S. Wasowsld, o Dr, David Northington, National Wildflower Research Center, o Pasture and Range Plants," Ft. Hays State University Agriculture Department. o Texas Department Agriculture, o Time-Life Encyclopedia of Gardening," University of Massachusetts School of Agriculture. o "Complete Guide to Texas Gardening," Neil Sperry. AAA00213/29 J/ APPENDIX $ Agenda No, °'O4 Agenda Item WO lute 2 CITY OF DENTON PARKS AND RECREATION rT MAINTENANCE STANDARD CLASSIFICATION SCHEDULE Class A Maintenance 1, Turf Care: Grass cut once every five working days, Aeration as required but not less than two times per year. Reseeding or sodding when bare spots are present, Weed control practiced when weeds present visible problem or when weeds represent five percent of the turf surface, 2. Fertilization: Adequate fertilizer level to ensure that all plant materials are. healthy and groa,~.ng vigorously. Application rate to he three or more times per year, 3, Irrigation: Irrigation system will be available. Frequency of use follows rainfall, temperature, seasonal length and demands of plant material. 4. Litter Control: Once per day or five days per week, 5. Pruning, Usually done at least once per season unless species planted dictates more frequent attention. Sculptured hedges or high growth species may dictate a more frequent requirement. 6. Disease and Insect Control: Usually done when disease or insects are inflicting noticeable damage, reducing vigor of plant materials or could be considered a bother to the public. Preventive measures may be utilized. AAA00213/30 ~J , r; Appendix 8 Page 2 Agenda No. Agenda item ~c/5 7 7. Lighting: Dale 4g-11- Replacement or repair of fixtures when observed or reported as not working, 8. Surfaces: Should be cleaned, repaired, repainted or replaced when appearance has noticeably deteriorated. 9. Repairs: Should be done whenever safety, function, or bad appearance is in question. 10. Inspection: Inspection by a staff member at least once a day when regular staff is scheduled. 11. Floral Plantings: Some type of floral plantings present. Normally no more complex than two rotations of bloom per year. Care cycle usually at least once per week except watering may be more frequent. Health and vigor dictate cycle of fertilization and disease control. Beds essentially kept weed free. Class B Maintenan ce 1. Turf Care: Cut once every 10 working days. Normally not aerated unless turf quality indicates a need or in anticipation of an application of fertilizer. Reseeding or resodding done only when major bare spots appe i. Weed control measures applied three times per year to present a good general turf quality. 2. Fertilizer: Applied only when turf vigor seems to be low. Low level application done twice per year - June and September. AAA00213/31 Appendix 8 Page 3 Agenda No. _!¢5~ 3. Irrigation: Agenda.Illom_„JD ! PAIS Dependent on climate and as budget allows to maintain a general to ally 7vAen rainfall is below 25 inches per year or periods of drought, 4. Litter Control: Service of two times per week, High use may dictate higher levels of service during season activities. 5. Pruning: When required for health or reasonable appearance. 6. Disease and Insect Control: Done only on epidemic or serious complaint basis. Control measures may be put into effect when the ;-aalth or survival of the plant is threatened or where public's comfort is concerned. 7. Lighting: Replacement or repair of fixtures when repoit filed. 8. Surfaces: Cleaned on complaint basis. Repaired or replaced as budget allows. 9. Repairs: Should be done whenever safety or function is in question. 10. Inspections: Once per week. 11. Floral Planting: Only perennials or flowering trees or shrubs. AAA002I3/32 T i~ r Appendix 8 Page 4 Agenda No. .~Item rr1S 7 Class C Maintenance Agenda 0ale 1, Turf Care: Low frequency mowing schedule based on species, Usually once per month or every 20 working days. Low growing grasses may not be mowed. Weed control limited to legal requirements of noxious weeds. 2. Fertilizer: Not fertilized. 3. Irrigation: Not irrigated, 4, Litter Control: Very low level. Once per year or on complaint basis. 5. Pruning: No regular trimming, Safety or damage from weather may dictate actual work schedule. 6. Disease and Insect Control: ,None except where epidemic conditions exist, 7. Lighting: Replacement on complaint or employee discovery. 8. Surfaces: Replaced or required when safety is a concern and budget is available, 9. Repairs: . Should be done when safety or function is in question, AAA00213/33 / V ii rK!tui+' l yy SI'-i11 ~`h P Appendix 8 Page 5 p~1 Agenda No. 10. Inspections: Agenda Item ~s Once per month, Date 11, Floral Plantings, None. Areas may have wild flowers, perennials, flowering trees or shrubs, 1 r AAA00213/34 1991-96 CAPITA! IMPROVEMENT PLAN LISTWO OF PROJECTS REQUESTED ~9-Jun-91 AU, YEARS QW', affA A roF4L Atr ALIOt4:r11Aro a~109l~7 MAW CAW IL Y4wr QFKw CIW7AL a:r~r Aat~99p1 NA60 L109P GbBT -_Q00.9T- G1Wr PROJECTS PROPOSED FOR 1 NJ-W. PLAMMIG ONS-0 TRANLEV LANE LANMAPOO MAN 15,000 122,000 107,000 PROJECTS PROPOSED FOR 1904-ft PLANNO40 0016-02 LOOP 20 LANDSCAPING 499,000 36,000 285,000 249,000 PLANN** 0011-W LAIKJp(`,AK FT. WORTH DR 70,000 6,000 45,000 39,000 PROJECTS PROPOSED FOR 1806-98; PUNNf143 0018-01 PECAN CRK WATER PARK USTR PLN 50.000 0 60.000 50,000 OTHER PROJECTS SUWMTTED: PLAN"" 004 6.04 LAM)OCAPE 990 AND I4owo*y 1D 104,000 13,000 96,000 42,000 PLANNW 0010-07 aJN TY OR WIDSCApM40 68!,000 75,000 390,000 317,000 t ~ c f v Rl aprp _.,.'if a 1991-96 CAPITAL IMPROVEMENT PLAN USTWG OF PROJECTS REQUESTED ALL YEARS Asm"Dw AOCr QWU OM J TOM ~ r CAW "TIME aA9r crier aavr gp0r , Q , PROJECTS PROPOSED FOR 1901-a. O` ` PLAIM" Op1" TRASLEYLANRLANDSCAPWG 114,000 t6,000 122,000 107,000 PROJECTS PROPOSED FOR 1994-96: PLANNM 0016-0 LOOP ZN LANDSCAPWG 499,000 36,000 285,000 210,000 KANOW 0016-06 LANWAPE FT, WORTH DR 7000 61000 16,000 39,000 H PROJECTS PROPOSED FOR 1996-ft, j c PLANNMIO 0016-01 PECAN CRK WATER PARK YSTR PLN 50,000 0 60,000 60,000 OTHER PROJECTS SUSIMTTEDt PLAN"m 0016,04 LANDSCAPE 399 AND UCK#**Y IT 164,000 13,000 116,000 62,000 PLANNNG 0016-0 UNNS A" OR LANDOCAPM 633,000 73,000 390,000 317,000 ~ 3- ~ n w m ~ Nn z ~ o L Vl V l S. i 11 r1 t! Agenda No, Agenda llem_ LV _ Dale isa a atataattttentau tastrtn a PROJECT DETAIL PRC~ECT TITLE. TEASLEY LANE LANDSCAPING! ORON'NO=YEARf TrL IST CAPITAL COST; $134 Thousand PROJECT N; 0015-03 1991 7-L iST 1st YEAR JSH COST; 16 Thousand Month Year TTL EST ANNUAL C&M COST: 16 EST START DATE: AUG 991 air:et.r:~sa~ttitttiia tf taatrttitrttt ttatatt;Thousand ltatatttiEST CONPL if lit a U Jittetittaa a 1. BRIEF PP ION: JAN tiitlttt 1992 LANDSCAPE ER F RECONSTRUCTED TEASLEY LANE FROM 135 TO LILLIAN MIL.-,-R BOULLEVAVARDD. , II. PROJECTED PROJECT BENEFITS/PURPOSE: BEAUTIFICATICN OF ONE OF THE CITY OF DENTON'S MAJOR ENTRYWAYS, AN EQUIVALENT AMOUNT WILL BE DONE BY THE HIGHWAY DEPT. III. PROJECT BUOOET (Dollars to Nearest Thousand); Est Capital Post-Completion Project JAN 1992 _ CAPITAL Expendlturf % of Est lit Yr Est Annual COST Curr ! Infl ! Total ; OCOST Oper/Ma1nt Oper/Maint Curr ! Inf1 ! Curr ! Intl I Service: $8 Personal Serv: Land/ROW; 0 0 0% to !0 0 ~p Construction: 50 5d 42% S ins" sa; 0 0 0 0 Equipment: 3 3 2% Service: 14 1! It 10 0th 1: BOTANIC 36 34 0tth it t x 0 0 0 0 0th 2: CONCRETE 29 29 229 0th h 2: XXXXXXXXXXXX 0 0 0 0 ~ X 0 0 0 0 TOTAL (Thous): 1134 1134 100% ; TOTAL (Thous); !1! !1d !tE ; 316 proof 0 TV, FUNDING REQUIREMENTS (Dollars to Nearest Thousand): YR 1: 1991 YR TOTAL: !30 OCT: 0 :NOV: 0 :DEC: 0 'JAN: % YR TTL: 2T% APA; 0 ;MAY: 0 :JUN: 9 'JUL: 9 'AUG: 0 :MAR: ' 4 ,SEP: I YR 2: 1992 YR TOTAL! $08 % YR TTL: T3%' OCT: 9 :Nov: 9 ;GEC: APR: 9 MAY: 9 JAN: 9 :FEB: 9 ;MAR; 4 9 ,JUN: 9 !JUL: 9 :AUG: ! ;SEP: f YA 31 1993 OCT: YR TOTAL: t0 % ' 0 :NOV: 0 :DEC: , YR TTL: 0% APR: 0 ;NAY: 0 :JUN: 0 0 ,JUL. :JUL' 0 FEB: 0 ;Sip : 0 !AUG: , 0 ,SEP: , V. FUNDING SOURCES (Zollsra to Nearest Thousand): proof 0 Sold : Unsold Untold :Ruth i Unauth :SOURCE: SDHPT ; I Certificate : YEAR YR 00 Bond :00 Bond 00 Bond :of Obligation: ORevenue ; Constn Grant ' 1991 !0 IOTA 1992 0 i !O !!01 : !0 !0 : !0 !!7 113 1993 0 0 ; G 0 i 0 0 0' : 0; 0 0' ttLS: ' 10 ; !0 !41 ; $0 $0 1 !0 $07 111} NOTE: ATTACH SITE MAP IF proof PROJECT INCLUDES LAND,ROW, OR CMTRWTI044 1 Agenda No. _I°2 ly ~f 'i Agenda Ilom 37~' 4yc N4 r AKS 'M It ri^1 r ALEGaf of ~~Sa~ iii ~ •I~-~.~ ~ a ~ ~'9 p M CNOEPI1r &low Uer. m . a f, y ~ r ~ a d ! w ataTe ~ r •T M ~d i Agenda No. Agenda Item l,C~S 7 Dote PROJECT DETAIL aaattctercaataatttae:aecccetttetr+tt:gttetrestu uttatettttuttttttrt u PROJECT TITLE: LOOP 288 LAMOSCAPING raQRGH-NO WEARr r% EST CAPITAL COST; $153 Thousand PROJECT s; 0015-02 1993 TTL EST Ist teAR CdM COST: i2 Thousand Month Year EST START DATE; J 1 TTL EST ANNUAL C&M COST; 12 Thousand EST O EB 1993 sssLissse to t.ts trttasttaf is is r tit trsest as tetaiiU tsa se rtssat si+s ato Itta too tetrtats $ssirssa 994 t. 3RtEF ?PO.;ECT DESCRIPTION: LANDSCAPE QZ5HT-OF-NAY OF LOOP 288 FROM 135 TO FM 416 (MCKINNEY STREET) II. PROJE07ED PROJECT SENEF17S/PURPOSE; BEAUTIFICATION CF A MAJOR ENTRANCE INTO THE CITY OF OENTON, AN EQUIVALENT AMOUNT WILL BE BORNE BY THE HIGHWAY DEPARTMENT, III. PROJECT BUDGET (Dollars to Nearest Thousand): Est Capita) JUL POSt- 199994 14 Project _ CAPITAL Expenditure Y of Est tat Yr Est Annual COST Curr S Infl j Total 0 a m Oper/Ma1nt Oper/MSint COST Curr j Infl s Curr S Infl I Services; $8 f18 811 Personal Serv: $0 so Land/ROM; 0 0 0% $upplies; j~0 Construction; 31 34 22% 0 0 0 0 Equipment: 6 7 Maintenance; ft 12 11 12 0th It BOTANIC 72 19 62% Services, 0 0 0 0 Oth 2: CONCRETE 22 23 16% 0th It XXXXXXX 0 0 0 0 0th 2: XXXXXXX 0 0 0 0 TOTAL (Thous): j139 j163 too% TOTAL (Fhous); j11 eft jit $12 -.Proof IV, FUNDING REQUIREMENTS (Dollars to Nearest Thousand): YR 1: 1993 YR TOTAL: $72 X YR TTL: 47X OCT: 0 :Nov: 0 ;DEC: 0 ;JAN; 0 'FEB, APR: 9 ,MAY: 9 ;JUN: 9 ;MAR: 9 9 ,JUL: 9 ;AUG: 9 ;SEP; 9 YR 2: 1994 YR TOTAL: , eat X YR TT--Lj 53~OCT: 9 ,NOV: a ;DEC: 9 ;JAN: 8 ;FEB: 6 ;MAR: j APR: 8 IMAY; a ;JUN: 8 JUL: 8 ;AUG: 0 ;SEP: 0 YR - 1995 Y TOTAL: a0 + X VR TTL: Oft OCT: 0 ;Nov: 0 ;DEC: 0 ;JAN: 0 ;Fee. 0 'MAR: 0 APR; 0 ;MAY; 0 ;JUN: 0 ;JUL: 0 ;AUG., 0 ;SEP; 0 V. FUNDING SOURCES (Dollars to Nearest Thousand): proof 0 ;Auth A Unauth a; ;SOURCE: SDMPT YA 00 land '00 Bond 00 Sand ;of Obligation; Operating onstn Qrant TOTAL TOTAL ( 1903 500 $0 $17 $0 10 ; e0 ei ; $+53 1996 0 0 0 i 0 0; 0 0 0, 0 0 0 0, 0; 0 0; 0 TTLS: 50 j0 jT7 j0 j0 j0 j7e j153 00 -0,08 NOTE: 'ATTACH SITE MAP IF PROJECT INCLUDES pr f LAND, ROM, OR CONSTRUCTION, E . z ' 1641L Aimed Hi Ai I• L MINI 1 A ~ dd ~ +AD OAK a P II© n.e+... f w Yf ii0 R ~R i i R~ ~I rNi AY/VA `f Agonda Plo. _,Z~-r ~igond>i Ilom 4 r y,~ M PROJECT DETAIL t u rtsraira+tetiaa+tsf+attat*Sts ~s:atis+ttaiaasttttstt ueeruaa+rreaeasanORON-NOtYEARt PROJECT .TITLE: FORT WORTH DRIVE PROJECT M; 0015-08 1992 TTL EST CAPITAL COST: $74 Thousand Month Year "L EST +st eEAR OSM COST; 5 Thousand EST START DATE: JAN 199? TTL EST ANNUAL O&M COST: 5 Thousand EST CONK DATE: AUG 1993 i u " ta'skit •a:c *:ca a raaaittitrtttrsaatsserari»iraaitsiiirraru 1. BRIEF PROJECT DESCRIPTION: LANOSCAPI.NG OF FORT WORTH DRIVE, FROM COL',INS TO 1-35 11. PROJECTED PROJECT BENEFITS/PURPOSE: BEAUTIFICATION OF A MAJOR DENTON ENTRANCEWAY, AN EQUIVALENT AMOUNT WILL BE FORTHCOMING FROM THE HIGHWAY DEPARTMENT, III, PROJECT BUDGET (Dollars to Nearest Thousand): Post-Complotion Est Capital AUG 1993 Protect ; Est 1st Yr Est Annual CAPITAL Expenditure % of 0 a M Oper/Maint Oper/Matnt COST Curr S Infl It Total COST Curr $ Infl I Curr I Infl 3 Servlcss: $6 $5 7% Personal Serv: s0 so $0 so land/ROW: 0 0 01 Supplies: 0 0 0 0 Construction: 27 29 39% ; Maintenance: 5 5 5 S Equipment: 7 1 10% ; Services: 0 0 0 0 0th 1; BOTANIC 10 11 14% ; 0th 1: XXXXXYX 0 0 0 0 0th 2: CONCRETE 21 22 30% 0th 2: XXXXXXX 0 0 0 0 , TOTAL (Thous); $70 $74 100% TOTAL (Thous): $5 $5 $15 , proof- 0 IV, FUNDING REQUIREMENTS (Dollars to Nearest Thousand); YR 1: 1992 YR TOTAL: $36 % YR TTL: 49% OCT: 0 ;NOV; 0 !DEC: 0 :JAN: 4 !FEB: 4 ;MAA: 4 APR; 4 ;MAY: 4 :JUN: 4 :JUL: 4 :AUG: 4 :SEP: 4 YR 2: 1993 YR TOTAL: $38 % YR TTL: 62% OCT: 4 !NOV: 4 ,DEC: 4 :JAN,. 4 !FEB: 4 :MAR; 3 APR; 3 ;MAY: 3 ;JUN: 3 !JUL: 3 :AUG: 3 ;SEP: 0 YR 3: 1994 YR TOTAL: $0 % YR TTL: 0% OCT: 0 !NOV: 0 :DEC: 0 :JAN: 0 iFE9: 0 :NPR: 0 APR; 0 :MAY; 0 :JUN: 0 ;JUL: 0 :AUG: 0 :SEP: 0 , proof 0 V. FUNDING SOURCES (Dollars to Nearest Thousand): :Auth A Unauth is !SOURCE: SDMPT , Sold :Unsold Unsold : Certificate : Opersting : Aid in ; YEAR YA 00 Bond :00 load 00 bond :of Obligation: Revenue : Comet Grant ; TOTAL 1992 $0 1 $0 $3T :~l0 ; $0 ; $0 $31 $14 1993 0 0 0: 0: 0: 0 0: 0 1994 0: 0 0 0: 0 i 0 0: U ' TTLS: $0 : so $37 : $0 , $0 : $0 131 114 : 36 proof 0.36 NOTE: ATTACH SITE MAP IF PROJECT INCLUDES LAND, ROM, OR COMSTRUCTION, Agenda No. Agenda Item, Uate %J p ~ T ' Agenda No. -00 I f I ' Ap rida Nam_ IV L Dal ,V, OAK + ~L--j OAK °c p w. M Y D~L_J~J W. MICFGRY ®XUR NAM MM c 60 64 e D ~QDCD DDD A r~o~ EAGLE ~ ~ ~ a o® OD~~ Q D Da p MOLL, Ell will Doom all M on ~ yl l 339 G txtiitf still#xsx#i#itiitst#ttt#tttttt PROJECT DETAIL PROJECT TITLE: PECAN CR WATER PARK MASTER PLAN ORCN-NOsYEpRs PROJECT tsttis#ts 1st CAPITAL M: 0015=01 1992 TTL TTL EST EST YEAR COST0&M; COST; 0 S60 Thousand Month Year TTL EST ANNUAL 0&M COST: EST START DATE: FEB 1992 tttittastitisi#tttttitttttYtiititttti0tiThousand EST ttiiiittiittiitittxtttOsliss#t#t G 1493 I, BRIEF PROJECT DESCRIPTION: rJ },tsssxtiisi DESIGN A SCENIC PARK BASED ON HISTORICAL DESIGN IN THE PECAN cRAwAlto. WATERSHED. DU 0m.~..15'7 II. PROJECTED PROJECT BENEFITS/PURPOSE: Gale BEAUTIFICATION OF ONE OF DENTON'S MOST VISIBLE SITESy III. PROJECT BUDGET (Dollars to Nearest Thousand): Est Capital Post-Completion Project AUG 1993 CAPITAL Expenditure % of 0 S M Est 1st Yr Est Annual COST Curr ; Infl ; Total O Meant Opar/M COST Curr $ Infl ; Curr = Infnfl .f Servlcis: $50 $60 100% Personal•Serv: Land/ROW: 0 0 0% Supplies: t0 ;a ;0 ;0 Construction; 0 ~ 0 0 0 0 Equipment: 0 0 0% ; Maintenance: 0 0 0 0 th 1; BOTANIC 0 0 0% services: 0 0 0 0 0th 2: CONCRETE 0 0 0% O h 2: XXXXXXXXX 0 0 0 0 ' 0 0 0 0 TOTAL (Thous); ;50 _ ;60 100% ~ TOTAL (Thous); ;0 ;O proof q IV, FUNDING REQUIREMENTS (Dollars to Nearest Thousand): Y R 1: 1992 YR TOTAL: ;28 % YR TTL: 56% OCT: APR: 0 NOV; 0 :DEC: 0 :JAN: 0 :FEB: 0 !MAR: 4 4 :MAY: 4 'JUN: 4 ~JUL: 4 'AUG 4 ISEA: YR 2: 1993 ' YR TOTAL: ;22 % YR TTL; OCT: APR: 4 :NOV: 4 :DEC: 4 :JAN: 4 'FEB: !MAR: 0 :MAY: 0 W UN: 0 IJL6: 0 :AUG: 3 i 3 0 ,SEP,EP: p YR 3; 1994 YR TOTAL: ;0 ' OCT: 0 iNOV; 0 'DEC: % YR TTL: 0k APR: 0 :MAY: 0 :JUN: 0 :JUL: 0 :AUG: 0 !MAR., 0 0 ,SEP, 0 . i I 1 V, FUNDING SOURCES (Dollars to Nearest Thousand): proof 4 :Auth d Unauth &I : :SOURCE: XXXXXXXX: YR GOSBond :Unsold d ;0 Bond GO Bond ofeObligatton: operating YEAR Revenue I Constn Grant TOTAL 1992 1993 $0 ' '0 $60 $0 i $0 i ;0 $ O i-` ;50 1994 0: 0 0 : 0 0 tl i 0 0' 0 tli 0 TTLS; $O $60 $O I I !0 ' BO f0 : 450 ----------------r-----°-------'_•----------::o;ss:scs::eoa:es proof 0 NOTE; ATTACH SITE MAP IF PROJECT INCLUDES LAND, -ROW, OR CONSTRUCTION, C J /~L~rM OpITIQM yrw E] ~~~-J D u L L ~ r D IM4Q/,p ti y ~a' ~ ~ Hwr. Leo X 1FIT u CAN" a i N U ® y J calr R ~ !3 j IN OA" J ~O w OAK DD O . W. HICKORY I" R ter! ° ar,63 o© ~ 1 DOWN woo J a RAI ~ Ja!"o ' C ~~n ~n J J APPENDIX 10 THE LANDSCAPE COST SHARING PROGRAM §25.301 Purpose. The Landscape Cost Sharing Program allows private businesses, developers, civic organizations or cities an opportunity to support the aesthetic improvement of the state highway system by sharing the negotiated project development and project establishment cost of landscaping the state highway system. These sections set forth uniform guidelines and requirements to be used in administering the Landscape Cost Sharing Program. undes gnatted~ Definitions, s shallehave~ he gfolloords and terms, wing meanings, wunlessthe ,contextt clearly the sections under this otherwise: Cash Contribution - A check provided by the city or the donor, payable to the State Department of Highways and Public Transportation, in the amount stipulated within the agreement, if a cash contribution is a portion of the city's or donor's responsibility. City - The local political entity including cities, towns and villages who request participation in the Landscape Cost Sharing Program, Commission -The State Highway and Public Transportation Commission. Contributor - The private business, developer or civic association who initiates and supports the city toward the successful completion of a project which is within the existing city limits. Department - The State Department of Highways and Public Trans N.rtadon. Deputy Director - The deputy director, field operations, for the Stato Department of Highways and Public Transportation. District - One of the twenty-four districts of the department having responsibility of administering in their area the Landscape Cost Sharing Program. District Engineer - The chief executive officer in charge of a district of the department, Donor - The private business, developer or civic organization who requests participation in the Landscape Cost Sharing Program outside the existing ci,v limits of a city. Highway Landscaping - A project design intent which, in the opinion of the department, attempts to provide primarily for the installation of native, naturalized and adapted plant material within the project limits. agenda No. _V - ceeo Agenda Flom W_J~ 7 AM00213/38 ilnto e2'/~,,',~ 91 -I Agenda No. The Landscape Cost Sharing Program Agenda ilom_. 65 7 Page 2 Me ' Non-Cash Contributions - The agreed value of labor, equipment, material or lisertes furnished by the city, and the agreed value of material and design services furnished by the donor in support of the project. Pedestrian landscaping - A project design intent which, in the opinion of the department, requires the installation of elements oriented primarily to pedestrian usage, including but not limited to parking, curbs, sidewalks, brick or concrete pavers, disabled ramps, cycling or jogging trails, benches, trash receptacles or illumination, Project - The activities required to accomplish the project development for pedestrian- oriented projects within the existing city limits of cities, or the activities required to accomplish the project development project establishment for highway landscaping projects whether within or outside the existing city limits of a city. Project Concept Plan - The preliminary sketches, drawings, details, estimates and specifications as required by the department to illustrate the type of landscape development and landscape establishment proposed by the city, the contributor or the donor, and as required for the department to determine if the proposed project is a highway landscaping project or a pedestrian-oriented project. Project Design Plan - The final drawings, details, specifications and estimates, whether furnished by the city, the contributor, the donor or the department as may be required by the department to fully control the work to be performed on the project. Project Development - The initial construction and installation of the landscape development items in, accordance with the project design plan. Project Establishment - The landscape maintenance activities performed as required to insure the viability, upkeep and continued effectiveness of the project. Supervising Landscape Architect - The supervising landscape architect of the Landscape Section of the Maintenance and Operations Division of the department responsible for administering final design control and negotiating the final amount of departmental participation under the Landscape Cost Sharing Program. Traveling Public - The users of the state highway system. $25.303 Participation in Landscape Cost Sharing Program. In order to participate in the Landscape Cost Sharing Program, each project must meet the department's approval under general, site and design considerations. AAA00213/39 / i ii Agenda No.'s The Landscape Cost Sharing Program Agenda Item_ Page 3 Dale • 417 7/ (1) General Considerations. Normally, work on state highway right-of-way will be performed by state forces or by contractors selected and administered by the department. An exception will be granted to allow cities to perform work on state highway right-of-way when considered appropriate by the district engineer and approved by the deputy director. Cities, private businesses, developers and civic associations may, upon approval by the department, participate in the joint beautification of the existing state highway system subject to the following restrictions. (A) All projects in which any portion of the project limits is within the existing city limits of a city, must be submitted and coordinated by the city, whether initiated by the city, or by a contributor. (B) With the exception of departmental state forces or contractors selected and administered by the department, only cities may perform work on state-owned rights-of-way and then only within the existing city limits. If the project is determined by the department to be a highway-landscaping project, the department will evaluate accepting labor, equipment, materials, design services, and cash as the city's proposed contribution toward the proposed projects. It shall be the city's responsibility to secure and coordinate materials, design services, cash and labor if the project is initiated by a contributor. If the project is determined by the department to be a pedestrian landscaping project, the department's participation will be limited to furnishing materials only for the city's installation. (C) Contributors may provide, through the city, cash, acceptable materials, and design plans only if any portion of the project exists within the existing city limits of a city. Donors may provide as, acceptable materials, and design plans for a project which is outside the existing city limits of a city, provided the final department estimate for such project exceeds $25,000. (D) Unless waived by the department, all projects shall include; (i) provisions for adequate project maintenance for a period of two years; and (ii) exceed $25,000 if constructed by the department. (E) The cost of any previous work by the city, contributor or donor along state right- of-way shall not be included as a portion of the city's, contributor's or donor's contribution toward the proposed project. AAA00213/40 JJ i Agenda No. "DO Aganda Horn The Landscape Cost Sharing Program We ~ Page 4 (F) For a project to be evaluated by the department for work under the Landscape Cost Sharing Program, the minimum value of acceptable non-cash contributors plus cash contributions if appropriate, as proposed by the city, contributor or donor must equal or exceed $2,500. (G) Departmental funds available through the Landscape Cost Sharing Program may be utilized only through a competitive bidding process as follows, (i) if the department is to provide material to the city for the project, applicable statutes, existing regulations and procedures relating to the purchase of material using state funds shall apply, (ii) if the department is to provide for the construction of any portion of the project, existing statutes and procedures relating to scheduling, processing and administering a highway improvement construction project through the department's construction highway letting process shall apply, (H) Projects must be coordinated by a single entity, although numerous entities may be supporting the city's, contributor's or donor's efforts. (2) Site Conditions. For sites as proposed by the city, contributor or the donor to be approved by the department for work under the landscape Cost Sharing Program, the following site conditions must be met. The site; (A) Must not be scheduled for future construction as defined within the department's approved 10-year Project Development Plan which would reasonably conflict with the activities proposed on the project, (B) Must contain adequate right-of-way to reasonably permit planting and landscaping operations according to the following minimum criteria: (i) contain sufficient right-of-way depth to reasonably permit planting and landscaping operations without conflicting with safety, geometric and maintenance considerations, (6) not contain overhead or underground utilities, driveways, pavement, sidewalks, or required highway system fixtures Including traffic signage or signalization which will reasonably preclude or conflict with the planting or landscaping operations proposed under the project, (ili)not obstruct or interfere with existing drainage condihoi,a along the site. AM00213/41 / l0 af, .,F „ IF Aconda No... AQonda Item CyJ~' The Landscape Cost Sharing Program Dale Page 5 • G01 71 (3) Design Considerations. For sites as proposed by the city, contributor or the donor to be approved by the department for work under the Landscape Cost Sharing Program, the following design considerations must be met. (A) The project design, as shown on the project concept plan, must be acceptable to the department. Unless otherwise approved by the department, the project design may not include the following design elements: (i) plant material or fixtures which, in the opinion of the department, require an intensive level of continued establishment and maintenance in order to assure the effectiveness and function within the design; (ii) permanent signage which is intended to announce or establish the project's location or signify a particular geographic region or place; (iii)flagpoles or pennant pole; (iv) fountains or water features; and (v) statuary, sculpture or other art objects, (B) The following items, if considered by the department as an acceptable element of the project design plan, may not be included as a contribution cost item by the city, contributor or the donor, and shall not be furnished or installed by the department: (i) benches and pedestrian seating; (ii) pedestrian or historic lighting or illumination systems; and (iii)trash or refuse receptacles. (C) The city or the donor must fully illustrate the recommended division of responsibilities as necessary for the department to evaluate the proposed manner of project implementation and establishment of applicable. The illustration of recommended project responsibilities shall include at a minimum the following items: (1) prepaxing the project design plan, provided that the cost of providing the project design plan for a pedestrian landscape project shall be the sole responsibWty of the city, and shall not be included as a portion of the city's contribution toward the project; AMOM 13/42 1141w. ~i I' Nenda No.~~ Aponda The Landscape Cost Sharing Program Aga Rite 7/ Page 6 (ii) furnishing and installing required material; and (iii)performing project establishment if required, provided that the cost of performing project establishment on a pedestrian landscaping project shall be the sole responsibility of the city and shall not be included as a portion of the city's contribution toward the project. (D) The city or the donor must fully itemize and document the proposed cash and non- cash support available to support the project. This itemization and documentation shall include at a minimum the following recommended items; (i) amount of cash to be provided the department if any; (ii) non-cash value of each individual item of material to be furnished by the city or the donor; (iii)cost of each individual item or material to be furnished by the department; (iv) non-cash value of labor and equipment necessary to install each individual item of material if performed by the city. (v) cost of installing individual item of material if performed by one department; and (vi) non-cash value of the project design plan if furnished by the city or the donor, provided the maximum acceptable non-cash value of furnishing the project design plan, based upon the total cost of the project including project establishment for highway landscaping projects and excluding project establishment for pedestrian landseaping projects, shall not exceed 8.5% for projects up to and including $200,000, and 7,5% for projects greater than $200,000, J25,304 Amount of Departmental Participation, (a) Highway landscaping projects within the existing city limits of a city. The department, after approving the project under general, site and design considerations, will participate as follows: If the project's design intent, as determined by the department, is to provide for highway landscaping along the existing state highway right-of-way, the department will participate in up to 50% of the total cost of the project including project establishment nd preparation of the project design plan, AAA00213/43 Si t~ entlaft The Landscape Cost Sharing Program Agenda Item -C7 Page 7 ds (b) Pedestrian landscaping with the existing city limits of a city. The department approving the project under general, site and design considerations will participate by furnishing material only up to but not exceeding 50% of the total cost of project development, excluding project establishment and the preparation of the project design plan. (c) Highway landscape projects outside the existing city limits of a city. The department, after approving the project under general, site and design considerations, will participate as follows. If the project's design intent, as determined by the department, is to provide highway landscaping along the existing state highway right-of-way, the department will participate in up to 50% of the total project development, project establishment and project design costs. (d) Pedestrian landscaping projects outside the existing city limits of a city. Unless otherwise approved, the department will not participate in the cost of these projects under the Landscape Cost Sharing Program. §25.305 Application. An application for a proposed project must be submitted to the appropriate district engineer by: (1) The authorized representative of a city of any portion of the project is located within the city limits; or (2) The authorized representative of a private business, developer or civic association if the project is located outside the city limits. (b)' The application shall be in the form prescribed by the deputy director and shall contain at a minimum the following information: (1) the date of application; (2) the name and complete mailing address of the city, private business, developer or civic association as appropriate; (3) the name of the authorized representative of the city, private business, developer or civic association; (4) the name, telephone number and complete mailing address of the contact person for the city, private business, developer or civic association; AAA00213/44 Aoenda ft The Landscape Cost Sharing Program Aponda Page 8 Dote" - o~ (5) the proposed highway section, as nearly as it can he described, the 7private business, developer or civic association is interested in developing under the Landscape Cost Sharing Program; (6) the project concept plan, containing sketches, drawings, estimates, specifications and descriptive text as may be required by the department to evaluate the project under required general, design and site considerations, to determine the proposed design intent, and to estimate the amount of department participation; and O a statement, chart or spreadsheet based on the project concept plan, which illustrates the recommended responsibilities of the department and the city, private business, developer or civic association. ('T'his statement, chart or spreadsheet shall contain fully itemized cost figures for each portion of the project as may be required for the department to evaluate the recommended fair-market values for acceptable material and services proposed by the city, private business, developer or civic association.) ¢25.306. (a) If the proposed project as submitted pursuant to $25.305 of this Title (relating to Application) is approved by the commission, the city, or the authorized representative of the private business, developer, or civic association, as appropriate, shall enter into and execute a written agreement with the department providing participation in the program. Work on any phase of the project may not begin until the agreement is fully executed by both parties. (b) The agreement shall be in the form prescribed by the deputy director and shall contain at a minimum the following mutual terms of agreement. (1) the agreement becomes effective when finally executed by the department and shall terminate upon satisfactory completion of the work as stipulated within the agreement. (2) The project design plan, if furnished by the city, private business, developer or civic association, shall consist of plans, sketches, drawings, notes, estimates and specifications furnished to the format and the time schedule as required by the department. (3) 1n the event of disputes as to the party's obligations under the agreement, the department's decision shall be final and bonding. (4) Any changes in time frame, character or cost shall be enacted by written amendment. (5) The department and the city, private business, developer or civic association shall not assign or otherwise transfer its obligations under this agreement except with prior written consent of the other party, AAA00213/45 / / f! L The Landscape Cost Sharing Program Page 9 ApondaAdonda Na, Ilem_ - Qile -9 J-Z--YA-- (6) Violation or breach of contract terms by the city or the donor shall be' groull for termination of the agreement by the department, (7) The city and its contractors, if any, shall to the extent provided by law, furnish Certificates of Insurance, guarantees of Self Insurance if appropriate, and indemnification as may be prescribed by the deputy director, (8) The city shall provide, erect and maintain to the satisfaction of the department, any barricade signs and traffic handling devices necessary to protect the safety of the traveling public while performing any work on the project, (9) The department's employees shall not accept any benefits, gifts or other favors from the local governmental entity, private business, developer or civic association under the agreement, §25,307 General Limiting Conditions and Eligibility. Because of administrative, legislative and financial constraints, the Landscape Cost Sharing Program shall be subject to each of the following, (1) The department shall consider such factors as width of right-of-way, highway geometrics, traffic congestion, sight-distance and maintenance requirements in determining the acceptability and/or amount of departmental participation in any proposed project (2) Signage for the Landscape Cost Sharing Program shall be the least expensive and most effective for each situation, (3) The department is generally prohibited by law from expending any funds, directly or Indirectly, for the purposes of influencing the outcome of any election or the passage or defeat of any legislation, (4) Work under the landscape Cost Sharing Program shall not be combined with any other landscape-related programs sponsored by the department (5) If any actions are determined to be contrary to any legislative restrictions or any restrictions on the use of appropriated funds for political activities, the department shall have the right to take any and all necessary remedial actions, including, but not limited to, the r-moval of the erected signs displaying the local governmental entity's or donor's name. AAA00213/46 I Agenda No. po~~~~~V O Agenda Item 40j6-- The Landscape Cost Sharing Program lkte Page 10 . a~ f §23,308 Modificadon/Termination of Agreement. The agreement as cited in §25.306 of this title (relating to Agreement) may be modified iascope or altered in any other manner at the sole discretion of the department and the commission, §25,309 Termination of the Program. The Landscape Cost Sharing Program may at any time and for any reason be terminated at the sole discretion of the department and the commission. AAA00213/47 / 6 t3 Ei APPENDIX II Agenda No, Agenda I1am. lS 7 ~~8 a i~~yio ~f The City of Denton Solid Waste Division, hereinafter called the "Division," , hereinafter called the "Group," recognize the need and the desirability of a litter-free community and are entering this Agreement to permit the Group to contribute toward the effort of maintaining a litter-free community. By signature below, the Group, both jointly and severally, acknowledges the hazardous nature of the work and agave, both jointly and severally, to the following terms and conditions; * Participants in the Group agree to obey and abide by all laws and regulations relating to safety and such terms and conditions as may be required by the Risk Manager for special conditions on a particular adopted section, * When participants are 15 years of age or younger, the Group shall furnish adequate supervision by one or more adults. * Each Group shall conduct at least two safety meetings per year. Participants must attend a safety meeting conducted by the Group before participating in a cleanup. * Groups shall adopt * Groups shall be required to adopt for a minimum period of _ years. * The Group shall pick up litter a minimum of four times a year, with one of these pickups occurring in conjunction with the City-wide cleanup event, * The Group shall not subcontract or assign its duties or responsibilities to any other group, organization or enterprise. * The Group shall appoint or select a chairperson to serve as spokesperson for the Group, * The Group shall obtain required supplies and materials from the Division during regular business hours. * Group members will be required to wear bright clothing and the City will furnish safety vests as available, * The Group shall place filled trash bags at one location at the adopted site for pickup and disposal by the Division the next workday. AAA00213149 r Si .1 i' Agenda No,~~'~ I~cc~~J Page 2 Adonda item__ss~C,✓ Date all tdrrf ~R * Unused materials and supplies furnished by the Division shall be re ed too e Division within one week following cleanup, including safety vests if applicable, * Each Group shall be responsible for prohibiting participants from either possessing or consuming alcoholic beverages while on the adopted section, * Each Group shall be responsible for maintaining a first-aid kit ,,;id adequate drinking water while participating in litter pickup on the adopted section, * The Group shall have the option of renewing the. Agreement subject to the approval of the Chairperson and continuation by the Division. The Division agrees to accomplish the following; * Work with the Group to determine the specific section of the City to be adopted. * Erect a sign at each end of the adopted section with the Group's name or acronym displayed. * Provide reflective vests as available, trash bags, and safety literature, * Remove the filled trash bags the first workday after the pickup, * Remove litter from the adopted section only under unusual circumstances, Le,, to remove large, heavy or hazardous items. Additional terms and conditions; AAA00213J50 i 1. i.... i(. y Agenda No, a Page 3 Agenda Ilem_ :R Dale _ SALL I/ / The Group acknowledges that die Division is generally prohibited by law fro ding any funds, directly or indirectly, for the purpose of influencing the outcome of any election or the passage or defeat of any Legislation and the Group agrees if any actions by the Group relative to the performance of this Agreement are determined to be contrary to any Legislative restrictions or any restrictions on the use of appropriated funds for political activities, the Division shall have the right to take any and all necessary remedial actions, including but not limited to the removal of the erected signs displaying the Group's name or acronym. If in the sole judgment of the Division it is found that the adopting group is not meeting the terms and conditions of this Agreement, upon 30 days notice the Division may terminate the adoption agreement and remove the signs. This Agreement may be modified in scope or altered in any other manner at the sole discretion of the Division. The Division reserves the right to modify or cancel the Program at any time and for any reason at the sole discretion of the Division, The Division and the Group both recognize and agree that in no event shall the Division have the right to control the Group in performing the actual details of picking up litter from the section adopted by the Group, and, in picking up litter, the Group shall act as an independent contractor. The Division recognizes the Group as the adopting organization for and the Group accepts the responsibility of picking up litter on this section and promoting a litter-free environment in the community for a period beginning , 19_, and ending , 19_. Name of Group City of Denton Chairperson (Print) Authorized Signature for Group Address Phone No, (Day) (Night) AAA002I3151 /XX E CITY COUNCII °oo~OQd4o400 c ~O O 4 ' ~°O~~~OOOCOuG4dd~~~oo i n'. r{ { i t 70 DATE: 02/11/92 CITY COUNCIL REPORT FORMAT agenda ~+o.. 'DD Tot Mayor and Members of the City Council AOandallom FROM: Lloyd V. Harrell, City Manager Dale NPR (/o SUBJECTt CONSIDER AMENDING A COST-SHARING PROPOSAL FOR A LANDSCAPINEC ON F.M. 2181 (TEASLEY LANE) TO BE DONE SIMULTANEOUSLY WITH A CONSTRUCTION PROJECT FOR ROAD WIDENING BETWEEN INTERSTATE 35-E AND BENT OAK DRIVE RECOMMENDATIONt The Beautification commission was presented with the proposed cost breakdown at their meeting of January 6, 1992. The consensus of the members was to recommend it to the City Council. SUMMARY: On February 2, 19900 the City Council authorized the City Manager to enter into a cost-sharing agreement with the stt,te highway department to share in the coat of the landscaping project. This was subsequently modified by a memorandum dated April 91 1990 and tentelive cost breakdown (Attachment 2). The total project cost is estimated at $248$60 (Attachment 4). This is compared to the previously proposed total cost (Attachment 3) of $314,978. The City share of this cost is $1250572. Much of the city share will be "in-kind" expense, involving city personnel. The remainder is "out-of-pocket" expense, totalling $78021.00. These "out-of-pocket" expenses include installing and purchasing the irrigation hardware, and purchasing and planting all the trees. This amended proposal allocates 50.50 of the total project cost to the City of Denton and 49.58 to the state, BACKGROUNDt Dne to the state's general lack of funds this project and the simultaneous construction have been delayed. But the highway department has indicated a willingness to enter into a coat-sharing agreement at this time. Following highway department review this proposal, the item will be placed on the agenda of the Texas Highway Commission. The commission may approve a minute order and issue an unsigned cost-sharing agreement. At that point, the city Council has the opportunity to review the unsigned agreement and authorize the City Manager to sign it. once that is done, the highway department signs it. PROGRAMS4 DEPARTMENTS OR GROUPS AFFECTED: In-kind services from several city departments. L City Council Format Landscaping Project 02/11/92 FISCAL IMPACTt $78,151 plus "in-kind" services. Res a lly sub di 10 Prepared byt y V. Harrell City Manager 0. Owed-Yost, ASLA Urban Planner Agenda No. 19"OOV Agenda Itenj_. WSJ Approv / Date ` Fran o ins, AICP Executive Director Planning and Development Attachment 1 - Location Mt-p Attachment 2 - April 1990 Proposal Attachment 3 - Texas Department of Transportation Proposal Attachment 4 - Proposal and Comparison AXXOOO04 t ATTACHMENT 1 TEASLEY LANE EFM 2181)' - PROJECT AREA ~ H JS E Agenda Agenda llam_ ~ Hare .....E CD l ONOERR~ JE e~ awc~oop Q l ou o .A wIM," aMi! , y1a000 ~ Q 1R "Momm ow try .y` e, t a ~s r 3. 3/26/90 S'T'ATE DEPARTMENT OF HIGHWAYS AND PUBLIC TRANSPORTATION LANDSCAPE COST SHARING PROGRAM RECOMMENDED BREAKDOWN OF STATE AND DONOR ACTIVITIES ITEM DESCRIPTION OF ACTIVITY OR MATERIAL CITY UNIT PROVIDED BY INSTALLED BY PROPOSED COST STATE ONOR STATE DONOR STATE DONOR 1 • Project Design Plan I LS f ✓ 20t081.09 2 Project and Site Maintenance 24 MO v v' 30, 070.68 3 Paving - patter ed concrete 12080 SF ✓ ✓ 48,320,0 4 Grass - seed [2M37 26 SF u ✓ 11,711.28 5 Ground cover 1 SF 130,050.05 6 Irri ation (installed) 09 SY 470306.0 7 Trees, 2" - (installed) 247 EA ~ ✓ 26,429.00 y 8 PVC sleeves 4" 1075 LF ✓ t~ 1,010.00 n x N rP 3 ~ d t ~ L (Use Continuation Sheets as Required) TO I.A l_S 1$157j489.05 $157x489.05 d I • Accuptablo Contribution only in HIGHWAY LANDSCAPE Projects Acceptable Contribution only in HIGHWAY LANDSCAPE Projects DONOR: City of,Dentott^^ 414 LOCATION: L5 I W11 SWA t., ACRE LF LINEAR FELT L4i. AIONPI -Y St"ORC (AND IN 11) N PC]CJ(' of 3 Ei, F'.Cli SF SQUARC EEI:T CY CUBIC YARD X , y i 'J F' texas uepar•unefc ui ivans )ort,auon Landscape Cost Sharing Program Recommend Breakdown of State and Donor Activities STATE DONOR 1 DATE: _IJECC11k`r 9T 1991UNIT CST STIMAYL UNIT ~S7 TOTAL 4 J Item Item Descri Lion __I Project Design Plan ' 1 FA 1Project Maintenance • 24 MO S ialt Concrete 4" de th 34 SY 40.00 33,800.0 4 Grass- Buffalo seed 5 3000 SF 65 SY 0.396 1,840.0 5 Ground Qwor sl0"oc23800sf) ,5 0 EA 1.75 60,392.5 6 irrigation Systtm IS 7 Trees (Various, 2" caliper) 247 EA 125.00 30,875. H 8 PVC Sleeves (4", Schedule 80) 650 LF 6.00 3,900.0 ro w oa M z 1 c w S to ro = pai w 1 m u 3 ' ii C O USE CONTINUATION SHEETS AS REQUIRED TOTALS: 119,932.5 125,035. • NOT A VulO CONTRIBUTION FOR PEDESTRIAN LANDSCAPE PROJECTS DONOR: City of Denton, Texas to IS - lump Sum AC - Acre CY - Cubic Yard HIGHWAY; 2101 MO ■ Monlh SY w Square Yard EA - Each LF - Linear Feel SF R Square Feet TON = Ton pqG~ _ 1__ OF --1-- CYC M Cycle CF CUbk Feet LB Pound J 'Ak ATTACHMENT 4 Agonda No. Agonda Itom We Ar tTEIA:„ QUANTUY; r»ap s~ATii 80 , pr*d 6.4%of10W 7%oft0W $20,091 itr,3lt dMipn wwb. 2 y m "m $30,070 $30,070 m n« IOWA" 17142 BY IW O 0 WAN $440320 0 eom"" am* 4674 BY 4666 BY 0 M im N 1,71 1 0(6und 23800 Br 22$00 7t$ $130,060 168,111 eewt 66"" 0 000 B} $6,337 00W InipeNOp 7608 W wn» $47,308 $47,306 Trew (s) 247 cam 126,428 0 0 $30,81$ PVC 9"m 1076 Lp 6" ip $1,010 $3,900 it 22,98a 11 ZB,672 PROPOSED PROJEOT TOTAL = $248,660 (APRIL 190 TOTAL a $314,9781 Denton's proposed "cash" outlay = $78,121 [was $107,337 In AprII '93] a 1 CITY COUNCIL ~o~oaoaoad G o s ~ °O Nr0 N t !+*O~ ~~~~4Qcoac 0~~0 b' r i 9 Agenda W.. Ananda 11oni J 9 C/TYofDENTON,TEXAS MUNICIPAL BUILDING / DENTON, TEXAS 76201 / T LEPHONE(817) 688.8307 Office of the City Manager MEM012ANDLJM TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager DATE: February 5, 1992 SUBJECT: Potential Subjects to Lie Investigated by a City Charter Study Commission The City Council requested that during the month of February an itemized list be presented to them of provisions within the City Charter which could be investigated if it was determined that a City Charter Commission should be appointed. The information provided below list some of the areas which could be examined if a commission was formed. The list was compiled by soliciting areas of possible revision from the City Council and the city staff members. Also, major utilization was made of the Model City Charter published by the National Civic League in generating ideas for change. Areas suggested for investigation by the Mayor or City Council Members: 1. Section 12.03 - Excess revenues of utility sYstems (b) (1) _ Provides that the city shall receive annually not more than 6% of the net investment," Commentary At the time of the adoption of the current Charter provision, this, in all likelihood, was a good formula for making transfers to the General Fund. However, with the capital costs for the electric system being shifted from the city's accounts to TMPA, much of our generation related investment is no longer reflected as a net investment for the city. Thus, the proportional support for the General Fund operations from the electric system has diminished greatly over the last several years, and, ,r F! n ~I Z; tl Mayor and Members of the City Council Agenda No February 5, 1992 llom,~ Page 2 Agenda q'~~ fhle .-9-[.L, 9-z jr..4'lt as a result, our electric system is now making a smaller transfer to the General Fund than those made by most municipal electric utilities. Thus, this formula may need to be revised. On the other hand, General Fund support from the water and sewer functions has increased substantially, and these utilities may be paying more than their fair share. Perhaps, a percentage of gross revenue and/or an equivalent payment as if the utilities were privately held would be more appropriate. 2• Section 5.03 - The city manager: powers and duties. (f) Appoint, subject to the approval of the Council, the City Secretary, Section 2.12 - City Secretary The city secretary shall be appointed by the city manager subject to the approval of the council, fie shall serve as clerk of the council, give notice of its meetings, keep the journal of its proceedings, authenticate by his signature and record in full in a book kept for the purpose all ordinances and resolutions, and perform other duties as this charter may provide or as the city manager may assign to him. Commentary It has been suggested that this position should be appointed by the City Council and report to the Council. 3. Section 3.01 Munlcipal Elections This section provides for the current 4-2-1 configuration of the City Council. Commentary It has been suggested that the configuration of the City Council should be examined by a Charter study committee. In addition to these issues, Councilman Perry has provided his views in the attached memorandum. i 'f Mayor and Members of the City Council ApantlaItem- February 5, 1992 pats _~JL=1! Page 3 OTHER STAF'F ISSUES The following represent items contained in the Model City Charter which might be absent or differ from the Denton Charter: 1. City Council Members are prohibited from holding other offices. 2. Alternative methods are provided for filling Council vacancies. one possibility is the appointment of a Council person who would serve until the next regularly scheduled Municipal Election. This becomes a much more feasible method of filling vacancies, rather than holding special elections, because of the limited dates for elections now allowed by State law. 3. Length of Council terms - four years is recommended in the Model City Charter. 4. The Model City Charter provides for a districting commission to redraw Council boundaries. In view of the difficulties encountered during this past year, such a provision might be helpful. 5. Initiative, referendum and recall. The provision in the model charter requires signatures equivalent to 15% of the total number of registered voters rather than 25% of the number of votes cast at the last Council election. The former signature requirement would be much more substantial and could avoid frivolous elections. Also, the Model City Charter provides for a withdrawal procedure of petitions which might be filed asking for initiative, referendum or recall, In addition to these substantive issues, the City Attorney has provided to the City Council a listing of provisions within the City Charter which are inconsistent with State Law and thus not followed on a day-to--day basis. These items, of course, should be clarified if a new Charter is proposed. Also, I have attached several suggestions from the Executive Directors regarding provisions which should be examined if the Council determines that a Charter Study Commission should be appointed. v Apanda No. _z'oo Mayor and Members of the City Council Agendaltem!_.6g February 5, 1992 We 49-11-- ~ Page 4 ~r /a At this point, the Council could take a number of actions regarding this tiubject matter including: A. Establish and appoint a Charter Study Committee which could comprehensively studl- the Charter and make specific recommendations to the Council for your consideration. S. Take Council action to propose a few critical amendments to the voters and delay a comprehensive review until a later date. C. Take no action at this time. Llo d Ha re 1 City Manager LVH:bw AMMOOODA Attachment V., I Agenda No, 9a +d~~ _ A Da 16 penda~llem// LZ C#TY of DENTON, TEXAS MUNICIPAL BUILDING / DENTON, TEXAS 76201 / TELEPHONE (817) 566.8200 MEMORANDUM DATE: February 6, 1992 TO: Lloyd Harrell, City Manager FROM., Harold Perry, Council Member SUBJECT: Charter Revisions My appraisal of our Denton city Charter is that it is an excellent document as it now stands, and I would favor leaving it as it is at this time. My opinion is based on several thorough readings of the Charter, on reading about council-manager government in a number of references, in discussions with individuals who have good knowledge and understanding of government, and in discussion with some of my fellow Council Members. As far as I am concerned, it meets any number of basic criteria for such a document. Furthermore, it has withstood the tests of political storm and the stress of recent political changes, and that is the best test of its virtue. I particularly like the following: 1. It is short and its language is clear and precise. 2. It adequately describes the three branches of our city government (executive, legislative, and judicial) and describes clearly and succinctly their relationships. There is a flexibility about this part that is desirable but the essential relationships are clearly described. 3. It establishes several necessary, and workable checks and balances. Among these are: (a) separation of powers of the three branches, (b) provisions for budgeting, taxing, borrowing and an independent audit, (c) provisions for initiative, referendum, and recall, which, in addition to the election process are essential checks and balances for the people against any abuse of power by elected officials, (d) provisions for Boards and Commissions which insure citizen participation in specified, important governmental decision making especially where skill and expertise are essential to those decisions, (e) protects against nepotism, conflict of interest, (f) establishes safeguards against the worst evils of "ward politics" through the four, two, one system of districting for council Members and t citizens in they various provides for an equal propc protects ions districts, (h) promotes non-partisan elections, (i) p man one vote", and (j) maintains the importance of the Mayor while at the same time keeping his role as council member as his most significant role. The other aspect of this charter that is most significant is the establishment of safeguards and controls for the public utility system which has proved to be such a significant part of providing utilities a-:: a reasonable cost to the citizenry tilities systems excellent services to the citizenry. That the provide a source of revenue through some profit has been, over the long term, a source of savings for the citizens. The source establishment of the Utilities Board r~rovin the ides an excellent making surrounding of input for citizens and a this essential municipal service. Under the provision of this Charter, the City of Denton has established necessary safeguards for public safety, an admirable Parks and Recreation Division essential to a high quality of life, a public library that serves thousands of citizens in an effective wanner and thereby extends the bounds of literacy as well as providing for literally millions of hours ot p sawn egua n orm tive recreation for the people, and a system value of homes and businesses through planning and zoning. In general, the entire administrative system established by this in, work of in Denton Code has and pursue the resulted a City that blessings hr and se safe to live the City of liberty. The City has grown and prospered under this Charter and the Counoil-Manager system of city government for which it provides. It is time tested and has served this citizenry welly provisions with its roots in the Constitution of Texas and on that great charter, the Constitution of the United States, i this essential ingredient to the continued well-being community. 9,~V, / Agenda No. _ S~ Ayontla 1n1em~_./__ wr~~---- D~ r D l°l To, flues GGr~~t~ From; Frank Agenda No. _v_::w Agenda ttom _ Subject; Charter Amendments Rite Following are my suggestions concerning Charter amendments; Section 1.03 Extension of city limits. Ament to correspond with the state enabling laws for annexation and disannexatlon. Delete the provision requiring 30 days between newspaper publication and final action. Delete the 4/5th vote required to annex rule. Allow disannexatlon in the same manner as annexation. Section 2,01, Number, selection, and term. While not making a recommendation as to the type or number of voting districts Denton should have, this section should be reviewed by the Charter Commission. Also see Article Ill. Nominations and Elections. Section 2.08. Powers of the council Paragraphs (g), (1), (j), (k), and (1). These paragraphs note some, but not all, police power related authority Much of the terminology Is arahaic or out of date, may be perceived as IImfting what state law allows) and may be covered by paragraphs (n) and (p). For instance; (g). Explicitly allow the council to delegate approval and denial of plats according to state enabling laws. (1) This section on zoning uses archaic terminology. No specific language is provided here, but I can do that at a later date, (j) It appears that this section speaks to fire districts, which we no longer use. (k) Not only do we have building codes, we have electrical, plumbing, and mechanical codes, (1) The I.GC has a number of provisions which provide for "urban renewal" and redevelopment. We do not now have a " planning commission it's called the planning and zoning commission. Section 2.09, Ordinances, (c) Unless required by state law, delete the requireme;,,t for publishing zoning ordinances In the newspaper and the charter provision that they are not effective for 14 days, This will save us money, considerably ease the city secretary's administrative burden, and eliminate the potential for error In land use regulation. Article IV Initiative, Referendum and recall It is my understanding that y' zoning ordinances are not subject to initiative or referendum provisions, Section 10.02. Planning and Zoning Commission. (a) Delete the provision that requires a PQ member to own real property, (Also see section 11.02 for the same provision for the Parks and Recreation Board,) Ex officlo members. I recommend that no other city official be designated as an ex-officio member by the charter as an unnecessary provision. Certainly the manager and the planning director (title Is wrong eomo% In the Charter) should both not be members. I see the planning director as P&Z's principal staff person, and not a member. I see the manager as being responsible for providing adequate staff support. Section 10,03 Planning and zoning commission, Powers and duties, (a)(1) The PQ should only have the power to recommend changes to the master plan. Council chould be the final authority, (a)(2) Again Council should have final authority to adopt platting regulations, Amend the state law cite to the LGC, (a)(5) Change the cite to the LGC, (a)(6) Delete "fn order of preference". Require the P&Z to submit the CIP to the council, not the manager. Delete the provision requiring the manager to submit it to council, (b)(2) Delete this provision, P&Z does not have a budget approriation, (b)(3) Amend first phrase to say " Request the assistance of the city manager, who may assign , Section 10.04. The master plan. Rephrase the last phrase of the first sentence as follows; matter, may show, among other things;". The Charter Commission may well want to explore what should be in the master plan. My feeling is that the charter provisions addressing what would be in the master plan should be very flexible; that Is not state exactly what shall or shall not be In this document. If definitive components of the master plan remain In the charter, I would provide later some very detailed recommendations for amending this section. Section 10,05. Legal effect of the plan, This section does not address the legal effect of the plan, It speaks to construction of capital Improvements. Delete the entire section, This section creates an unnecessary administrative burden for departments and limits the authority of the council. We violate this provision all the time, Section 10,06 Zoning. (c) Change the term "comprehensive plan" to master plan for onsls ncy of terminology. AbendaNo.p i tl' is Section 10.07. Board of adjustment, It may be that deleting this entire section would be appropriate In order to eliminate any real or perceived conflict with state or court made law, We also have an ordinance laying out this board's operation and rules, Paragraph W establishes the criteria of inequitable and unjust for their decisions. This criteria Is unclear, too broad, and may conflict with the ordinance criteria and court made and legislatively made law, Section 10,08, Platting and subdivision control, PQ should not have the power to adopt, but to recommend adoption of platting regulations. Section 10. 12, Slum clearance and rehabilitation of blighted areas, Delete the phrase "provided for In the plan". This allows the council to build and Improve streets and public open spaces that are not in "the plan", whatever the plan may be. Section 12.08. Powers and duties of the public utility board, (d) As with the P&Z, delete the authority of the PUB to deny with appeal to the council. Give them authority to recommend and that the council cannot act without such a recommendation, (e) Delete the requh%ement to submit the GIP in order of preference. (f) The master plan ought to include utility policy as that policy relates to development of the city. Utility policy has a very significant Impact on the location, timing, and Intensity of growth. These are Issues which should be addressed in the master plan (or comprehensive plan, which the Denton Development plan Is not) and by P&Z, This section seems to allow the PUB to make recommendations directly to council concerning policy and plans which have a direct and significant Impact on growth and development of the city. My feeling is that PQ should have no charter created authority to review utility operation or its budget, except where than CIP is concerned and where growth and development policy is established, The charter should allow the PUB to recommend utility policy. The charter should require that all policy, Including utility policy, which relates to growth and development be recommended by P&Z. Section 14,04, Personal Interest, The last sentence should be changed to state that any violation, whether wilful or not, shall result in the au,.omatic forfeiture of office or position, OR; apply section 14.16 to the method of removal, The way the last sentence of 14,04 reads, It appears that the member must forfeit. Now, apparently if the offending member does not forfeit, council may act under section 14.16. If neither occurs, that is neither council nor the 1!~M~gr panda tio.. Aganda llem rill" a ~r~~ 'i acts, as has occured over the last several years, both the city contract and board decisions are Jeopardized, Agenda No, Agenda Ilam~___ _,p~v i CITY COUNCII oooooGGa a~ooo - 41 0 ODo~ a 0~~°00QOOe' cano°°°~~ pG r, A onda No, Agurida ffom_ tofu CJTy of DENTON, TEXAa MUNICIPAL BUILDING / 215 E. McKfNNEY / DEN 0 , T AS 76201 /62 MEMORANDUM TO. Betty McKean, Executive Director Municipal Services/Economic Development FROM: Thomas W. Klinek, Director Personnel/Employee Relations DATE: February 5, 1992 SUBJECT: PROPOSED "SMOKE-FREE WORKPLACE" POLICY This is In response to the City Manager's request to provide information regarding the proposed "Smoke-Free Workplace" policy (108.03A) allowing smoking in City of Denton vehicles. j The first draft of the policy prohibited smoking in all facilities and vehicles. Some concern was expressed in the Police Department that this would be too strict. As a result of this concern, the City Manager requested the Policy committee review the proposed policy and make a recommendation. Discussion focused on trying to find a middle-ground that was not as strict. Thus, the committee recommended smoking be allowed in vehicles with the following guidelines: o Employees who are assigned a take-home vehicle may smoke in that vehicle if permission is expressly obtained in advance from all other passengers. o Smoking will be allowed in department "pool vehicles" provided that non-smoking "pool vehicles" are designated and available, and provided that permission is expressly obtained In advance from all other passengers, o Smoking is allowed in open air vehicles such as heavy equipment. Since one of the concerns raised by the Police Department was that they use smoking as a bargaining tool, another part of that middle- ground is to allow suspects and witnesses to smoke in the Police Department interrogation room during interrogations. Also, there will be designated smoking and non-smoking jail cells for inmates. APPOOOCI 8171566.8200 DIPW METRO 434.2519 Betty McKean Agwida No February 5, 1992 Agondall9em._,.,rp1/(~ Page 2 IRilo The main objective of the proposed "Smoke-Free Workplace" poli s to prevent non-smokers from being affected by second hand smoke or environmental tobacco smoke (ETs). Police officers who are assigned take-home vehicles are the only drivers of those vehicles and they spend the majority of their shift in these vehicles. It would be very difficult for an officer to stop and get out of the vehicle for a smoke broak while on patrol. However, it iv important to note that they must obtain permission from passengers before smoking. In departments that have "pool vehicles" smoking is allowed only if both smoking and non-smoking vehicles can be designated. If there are not enough vehicles in that department to achieve this, the department "pool vehicle" is a designated non-smoking vehicle. If it is a designated smoking vehicle, the driver must first obtain permission from others that are riding in that vehicle. Again, we feel by allowing these exceptions, a compromise has been reached and some of the concerns expressed by those opposing a total ban have been addressed. If you have questions or if I can provide further information, please let me know. Thomas w. K1 nck APPOOOCI i Apeoda No. AponUailom~~10 Ritu CITY of DENTON, TEXAS MUNICIPAL BUILDING / 215 E. MCKINNEY / DENTON, TEXAS7 201 MEMOR"DUM TO: Betty McKean, Executive Director Municipal Services/Economic Development FROM: Thomas W. Klinck, Director Personnel/Employee Relations DATE: January 8, 1992 SUBJECT: IMPLEMENTATION OF "SMOKE-FREE WORKPLACE" POLICY AND "USE OF SMOKELESS TOBACCO" POLICY The Surgeon General has called smoking "the single most preventable cause of death" in the United States, It has been reported that j "smoking is responsible for more than 1 in every 6 deaths in the United States each year. Research in the last 10 years has established that involuntary smoginq is a catcse of ise se, including lung cancer, in healthy non-smokers, and that children of parents who smoke have an increased frequency of respiratory infections and symptoms, The National Research Council estimates that in a given year, from 2,490 to 5,160 non-smokers may have died of cancer from environmental tobacco smoke (ETS), There are legal cases documenting worker's compensations claims and disability claims resulting from second hand smoke inhalation. Several cases have held that employees with respiratory illnesses or hypersensitivity to tobacco smoke qualify as "handicapped" individuals under federal or state law. The current City of Denton Smoking Policy 108.03, Use of Smoking ;and Smokeless Tobacco, was presented to City Council in January, 1987, and approved with a caveat that a report be made c•, its effectiveness. If the results were unfavorable, the City was to rescind this policy and proceed with a policy to totally ban smoking, From 1987 through 1990 a number of complaints, due to health problems, were received in the Personnel Department. As a result, Personnel was urged to pulse the organization to see if the current policy was working. In an effort to obtain this information, the survey question (is the current smoking policy working in our organization?) was placed in the March/April 1990 employee 81715668100 DIFW METRO 434.2524 Agonda Flo. Betty McKean Apandaiteol_ WSfLJ January 8, 1992 Page 2 Newsletter. Of the 74 respondents, 39% agreed that the policy was working and 58$ felt that the policy was not working. In January 1991, the Executive Committee requested that an alternative policy be prepared. The alternative policy went to Legal for review and was presented to the Wellness Committee for feedback. An overwhelming majority of the Wellness Committee agreed with the need for a stronger policy; however, a number of concerns were voiced in the Police Department. As a result, the city manager requested the Policy Committee review the proposed policy and make a recommendation. The Policy Committee recommended to move forward with the proposed policy. In an effort to get overall employee feedback, Directors and Division Managers received copies of the proposed "smoke-Free Workplace" policy and the "Use of Smokeless Tobacco" policy and were asked to brief their employees and encourage them to provide Personnel with feedback by December 20, 1991, The feedback that was received included 5 employees from the Police Department who were strongly opposed to implementation (see attachment 1), 2 employees from other areas who felt that each building should have a designated smoking area; and 2 that agreed with the policy and even felt that exceptions should not be made for the prisoners and witnesses at the Police Department. in an effort to review what other cities in the metroplex have done regarding use of tobacco products, copies of the following smoking policies have been studied: Plano, Irving, Arlington Police Department, Garland, and Grand Prairie. Attachment 2 summarizes these policies. It is clear these cities are also concerned with the effects of smoking and tobacco products on the health of their employees. Each have implemented a slightly different approach. Organizations such as Denton Independent School District and the University of Texas System in Austin have also implemented policies banning smoking in their facilities. It is recommended that the City of Denton revise existing policy 108.03 Use of smoking and Smokeless Tobacco and adopt 2 policies to address the smoking and tobacco products issues. "Smoke-Free Workplace" policy (Attachment 3) and "Y'se of Smokeless Tobacco', policy (Attachment 4). These policies t,Le also outlined below. "smoke-Free Norkplaos" Polioy outline The use muni ipalo facilityg ofo theoCityproducts D Denton prohibited with hewithin following exceptions: Agenda No. Ilam Cl~10 Betty McKean Agottla ~ January B, 1992 EJnly Page 3 1. Suspects and witnesses may smoke in designated areas of the Police Department during interviews and in- terrogations. 2. Smoking is permitted in a designated area of the jail for inmates only. The use of smoking tobacco products is prohibited in the City of Denton vehicles with the following exceptions: 1. Employees who are assigned a take-home vehicle may smoke in that vehicle if permission is expressly obtained in advance from all other passengers. 2. Smoking will be allowed in department "pool vehicles" provided that non-smoking "pool vehicles" are designated and available, and provided that permission is expressly obtained in advance from all other passengers. 3. Smoking is allowed in open air vehicles such +ts heavy equipment. Employees may smoke outside during their normal break periods and at meal periods, This policy does not address the issue of "smokeless" tobacco and the current policy does. To prevent confusion, a policy entitled "Use of Smokeless Tobacco Products" was drafted. "Ueg of Smokeless Tobaooo Products" Policy outline The use of smokeless tobacco products is prohibited in all office environments, enclosed work facilities, and areas where sanitation is a problem or concern, as designated by the area supervisor. in areas of municipal facilities where the use of smokeless tobacco products is not otherwise prohibited, the preference of the people in the area shall dictate whether such use is permitted in that area. An employee shall responsibly dispose of all waste products generated by his or her use of smokeless tobacco products. A supervisor may prohibit the use of smokeless tobacco products in any area where employees fail to responsibly dispose of waste products generated by the use of smokeless tobacco products. Employees who violate the "Smoke-Frae Workplace's or "Use of Smokeless Tobacco Products" policies are subject to disciplinary action as outlined in Policy 109.01 Disgiglingrv Action. However, City employees who experience performance or personal difficulties F i' Agenda No. Betty McKean A00ada Itom ~a /D January 8, 1992 Page CON 4 - while breaking a nicotine addiction may seek help through the E= oyee Assistance Program. For example, staff 3s currently researching ways to implement smoking cessation programs. Interested employees or supervisors may contact a representative of the Personnel/Employee Relations Department for assistance. The City of Denton is concerned about the health and wellness of its employees and customers. Therefore, it is necessary to have and enforce a policy that will prevent non--smokers from being affected by environmental tobacco smoke (ETS). We are therefore recommending the "Smoke-Free Workplace" policy be presented to council Zor review with an implementation date of June 1, 1992. The "Use o Smokeless Tobacco" policy is recommended by staff as smokeless tobacco is not addressed in the proposed smoke-free policy. The implementation date of June 1, 1992 is suggested in an effort to put into place a program that will help those interested employees with smoke cessation. A program such as this would communicate our commitment to assisting employees in their efforts to stop smoking. Thomas A. Xi nok :I )1 Attaclunent A CITY OF DENTON PAGE-1-OF 2 POLICY/ADRINISTRATIVS PROCEDURE ADMINISTRATIVE DIRICTM9 SECTION; TtlFElBrICE NUHtDBa; PERSONNEL EMPLOYEE RELATIONS 308.03A sulkn=j EFPBCiiVB DATE, STANDARDS Or CONDUCT 06 01 92 TTTT.B: RiD'LACBt. SMOKE-FREE WORKPLACE 108.03 1. POLICY STATEMENTi The City of Denton desires Co conduct its operations with the utmost regard for the safety of its kmployeee, its customerer and the public. One of the most valuable aeeets of the City of Denton is its employee workforce. In recognition of that belief, the City promotes the health, safety, and well-being of each individual through progressive health and benefit programs, Because the City's obligation includes concern for all employees in all areas of known hasardal and because environmental tobacco smoke is a carcinogen shown to cause disease, including cancer, in healthy non-smokers, as well as aggravate allergic reactions including watery eyes, ecughing and headaches in susceptible individuals, all of which lead to impaired performance and increased health cars costal it is tobaocors the policy of the City of Denton to limit use of smoking products to certain areas designated by the City Manager as outlined in Administrative Directive. II. DEFINITIONS "Municipal Fee!lity" means ■ny building or structure owned or operated by the City of Denton. "Open air vehicle" means any vehicle owned or operated by the City of Denton which, by its design, is incapable of isolating passengers from the free flow of outside air, "Smoking" means the combustion of any product or material containing tobacco. "Vehicle" means any car, truck, bus, or van owned or opetated by the City of Denton, used for conveying persons, supplies, equipm.nt, etc. III, ADMINISTRATIVE DIRECTIVE A. The use of tobacco products is prohibited within any municipal facility of the city of Denton with the following exceptions 1. Suspects and witnesses may smoke in designated areas of the Police Departmont during interviews and interrogations. Employees may not amok* in these areas at any time. 2. Smoking in poemitted in a designated area of the jail. 3. Employees may smoke outdoors during their normal break periods and at meal periods. AgoNda No. _ 02'ao Agooda Ito~n_ _j_ Cute f~ PA0E2^01P.2._ POLICY/ ADMIXIRTRATIVI PROCEDURE/ADMINISTRATIVE DIRECTrVW (Coatiaued) TrMSP Nvaoa: sMOKE-PREE WORKPLACA 108.03A B. The use of tobacco products in prohibited in the City of Denton vehicles with the following exceptions 1. Employees who are assigned a take-home vehicle may smoke in that vehicle if permission is expressly obtained in advance from all other passengers, 2. Smoking will be allowed in department "pool vehicles" provided that non-smoking "pool vehicles" are designated and available, and provided that permission is expressly obtained in advance from all other passengers, 3. Smoking is allowed in open air vehicles such ■e heavy equipment. C. The Superintendent of Building operations shall conspicuously place "!lo Smoking" signs at the main entrance of all municipal facilities$ and shall additionally place signs designating authorised smoking areas in the Police Department. D. Employees will be allowed to smoke outside the facilities during their normal break period and lunch. E. Any employee who smokes or otherwise uses tobacco products in violation of this Pali is subject to disciplinary action as outlined in Policy 109.01 D~,scir~inarv 0 F. City employees who experience performance or personal difficulties while overcoming a nicotine addiction may seek help through the City,s health insurance program or Employee Assistance Pr ram XAP)s Policy 107,10 l r Emolovee A■■i■r.- - 04 Isted outlined in supervisors may contact a representative ~of the Personnel /Lmployes Relations Department for assistance, Agenda No. JC _ Agenda Ilern~ _ d (klo 43.:11=~!~ AAA00101 ATTACHMENT B CITY OF DENTON Agenda No. Agenda Rom.~~.1) _ PAae ~or~ POLICY /ADXXNXSTRATIVE PROCEDURN/AWlliZBT Ri-•~.MOTIV2 SEC": NV►11BR PERSONNEL EMPLOYEE RELATIONS 101!.033 sUWBCF: BFPACC[YB DATE: 8TANDAADB Or ".ONDUCT 06 O1 42 TWLE: REKACEI: USE OF SMOKELESS TOBACCO PRODUCTS 108.03 I. POLICY STATEMENTt The use of smokeless tobacco is offensive to many people, citizens and co- workers alike. A work environment in which employees are allowed to use smokeless tobacco products promotes an image which many regard as unsanitary and unprofessional, it is therefore the policy of the city of Denton, Texas to permit the use of smokeless tobacco products by city employees only in areas designated by the City Manager to minimize the possibility that others will be offended by an employee's use of these products, IL DEFINITIONS "Smokeless Tobacco Products" means any product or preparation containing tobacco, including chewing tobacco, snuff, and smokeless tobacco, but not including cigarettes, cigars, or pipe tobacco. III, ADMINISTRATIVE DIRECTIVE A. Prohibited Areas 1. The use of smokeless tobacco products is prohibited,in the following designated areas of municipal facilities a. All office environments, b, Enclosed work facilities. e. Areas where sanitation is a problem or concern, as designated by the area supervisor, B. Permitted areas, 1, In areas of municipal facilities where the use of smokeless tobacco products is not otherwise prohiLited, the preference of the people in the area shall dictate whether such use is permitted in that area. 2. Notwithstanding the designation of any permitted area, an employee shall not use smokeless tobacco products unless he or she has first asked for and obtained the unanimous consent of all persons in that area. C. An employee shall responsibly dispose of,all waste products generated by his or her use of smokeless tobacco products. Notwithstanding any other provision of this policy allowing the use of smokeless tobacco products, a supervisor may prohibit the use of smokeless tobacco products in any area where employees fail to responsibly dispose of waste products generated by the use of smokeless tobacco products. r . . A PAOt 2 2 POLICY ADMINJOTBATIVE PROCEDURE ADNIXISTBIITIVE DIRECTIVE (Coatiik%") t8i+OtBl M NUMMER Trts.e; UNt OF SMORtLisi TOBACCO PRODUCT 14e.03i D, Any employee who uses tobacco products in violation cf this policy or its directives during working hours or while upon any municipal facility is subject to disciplinary action as outlined is Policy 109.01 Discinlin= Action. 3. city employees who experience performance or personal difficulties while breaking a nicotine addiction may seek help through the City's health insurance program or Employee Assistance Program (RAP), as outlined in Policy contac 10 7. 10 Zon ropes entative of t~r~rsont e1/tmployees ReleationseDeppartment for contact a ropes assistance. IV, ADNINISTRATIVt PROCEDURE Supervisors are responsible for communicating this policy to, ■nd enforcing the policy upon, their subordinates, The preference of any person offended by the less toba rgreamentooaannot be reach drod . ucAn.1 corsidere has a oprobleminoompif a laint tuoor Problem directive Solving"couraged to enforcement of in this Policy olicy 115,02 and concern with the utilise the procedures outlined Agenda No. ~1.'r -a Agenda Item..._ 4VsIL-- NIB NM0028C PRESENTED TO COUNCIL 2-11-92 agenda No, Agenda Item lQ We DENTON CONVENTION & VISITORS BUREAU George Gilkeson, Chairman Jo Ann Ballantine, Director MISSION STATEMENT The Denton Convention & Visitors Bureau exists for the purpose of solicitingq conventions, tour groups, visitors and television/film projects to the City of Denton to increase occupancy in the hotel/motel properties. PLANS AND PROJECTS FOR 1991-1992 - Convention solicitation and servicing - Coordination of Public Relations Division for the Summer Games of Texas Special Olympics scheduled for May 12-15, 1992, serve as liaison between Denton and the TSO staff and assist local Games Director Derrell Bulls - Conduct hospitality training seminars for Denton employees in preparation for the Summer Games - Planning and assistance for the Denton County Amphitheatre Association - Open a Visitors center on the interstate for travelers along the I-35 corridors also, create a volunteer group to staff the center and serve as tour guides - Reproduce the Denton brochure with appropriate changes; create a new conoept for Denton billboard south of the Oklahoma border; locate a second billboard with lights - continue maintenance and operation of an information center in the Chamber office; produce various literature for distributions exhibit at travel shows; continue Bureau support and representation on numerous committees in Denton PRESENTED TO COUNCIL 2-11-92 Agenda No. OC~ Agandaa (torn--&!6-AQ W10 MEMORANDUM TO, Lloyd Harrell, city manager FROM: Jackie Doyle, Building Official DATE: February 7, 1992 SUBJECT: List of Possible Board Members To the best of my knowledge each of the persons whose names appear on the attached list are properly licensed, registered or otherwise qualified to Serve on the Building, Electrical, or Plumbing and Mechanical Code Boards in accordance with the City Code of Ordinances. Jackie Doyle Building Official S I K t I. POTENTIAL BOARD KENBEKS Gerald Stone Architect 1300 N. Locust 387-4881 Denton, TX 16201 r • Allan Nelson Architect 502 W. Oak St, 566-0266 Denton, TX 76201 VV Jim Kirkpatrick Architect 2026 Fordham Ln, Q 387-8182 Denton, Tx 76201 Q t~^ Gary sell Builder P.O. Box 975 VI 82-2828 Denton, TX 76202 ` David Boston Builder 300 E1 Paseo 0 of 4 387-7752 Denton, Tx 76205 m - Li U G a d) Barbara Russell Realtor 9l9 S. Carroll g ) 566-2730 Denton, TX 76201 Dan Coward Plumbing Contractor 113 Warren Ct. 565-1010 Denton, TX 76201 Toeny Davis Builder 409 I. Sycamore 382-8921 Dentin, 7X 76201 Bobby Jones Builder 3801 1, McKinney 382-3124 Denton, Tx 76201 Bill McCarty Builder 3912 K. McKinney 566-1599 Denton, TI 76201 Mike Lawis Builder 3708 Grenada Trail 387-2592 Denton, TX 76206 John Adami Builder/lsaltor 1922 N. Locust 865-9902 Denton, TX 76201 Amory Groaning builder 17 Timbergreen Cir, 382-9931 Denton, TX 76205 Tom Bunger DIED/Master electrician 902 Kings Now 387-8194 Denton, TI 76201 Lyle W"uitworth Electrical Contractor Corbin Rd. 387-7120 Denton, TI 76206 Drue Mosley Plumbing Contractor 714 E, Bickory 383-2422 Denton, TX 76201 Bob Jones builder 3801 e, McKinney 382-3124 Denton, TI 76201 Dais Irwin Developer 515 B,carroll blvd. 566-0033 Denton, TI 76201 Larry Schneider builder 426 Oakhill Dr. 382-0338 Denton, TX 76201 Bub Crouch .2saltor 801 N, Locust 382-6707 Denton, TI 76201 Alvin Whaley Business Owner 200 Bollyhill Lane 383-2722 Denton, TX 76205 Charlie McNeil Business Owner 104 W. Oak 382-8932 Denton, TX 76201 Marvin Aorgan Builder 2286 W, Oak 382-0877 Denton, TI 16201 Alan Chamberlain looting Contractor P.O. Box 43 383-0690 Denton, TI 76202 9 PRESENTED TO COUNCIL 2-11-92 Agenda No. pq" cam~~fc?? t-^~-- Agenda 11am- Dale a2J&-j-:1 CITY of DENTON, TEXAS MUNICIPAL BUILDING / 115 E. McK1NNEY / DEN TON, TEXAS 7`6201 MEMORANDUM DATE: February 7, 1992 T0: LLoyd V. Harrell, City Manager FROM: John F. McGrane, Executive Director of Finance SUBJECT: SUGGESTED CHARTER REVISIONS i Pursuant to your request, I have reviewed the current City Charge and have the following suggested revisions. Sec. 2.08. Powers of the Council. (b) Currently reads: Appoint and remove the City Attorney and the Municipal Court Judge. suggested: Appoint and remove the City Attorney. (e) Currently reads: Fix the salary of the City Manager and, in conjunction with the City Manager, all other salaries. suggested; Fix the salary of the City Manager and the City Attorney and, in conjunction with the City Manager, all other salaries. (o) currently reads: Establish and maintain a free public library and to cooperate for such purposes with any person, firm or association or political subdivision in a manner prescribed by ordinance. suggested: Establ h and maintain a free public library for all residents of the City of Denton and to cooperate for such purposes within a person, firm, association, or political subdivision in a manner prescribed by ordinance. r 8171566.8100 DIPW METRO 434,2529 l ' P( f~ Memo to Lloyd V. Harrell Agenda No. e ~od~ February 70 1992 AgeradaRom Qn Page 2 B318 & 1/~~ Section 2.13. Independent Annual Audit. Currently reads: Prior to the end of year fiscal year, the Council shall designate a certified public accountant who, as of the end of the fiscal year, shall make an independent audit of accounts and other evidences of financial transactions of the city government and shall submit his report to the city council and the City Manager. Such accountant shall have no personal interest, direct or indirect, in the fiscal affairs of the city government or any of its officers. He shall not maintain any accounts or records or the city businesses, but within specifications approved by the Cc.:ncil, shall post, audit the books and documents kopt by the Department of Finance and any separate or subordinate accounts kept by any other office, department or agency of the city government. Suggested: The city shall on an annual basis have its accounts and evidences of financial transactions audited by an independent au„',iting firm or certified public accountant. Such accountant shall have no personal interest, direct or indirect in the fiscal affairs of the city government or any of its officers. Section 5.09. Absence of the City Manager. Suggesteds I believe that this section instead of saying that "a letter filed with the City Secretary," it should have a definite line of succession for the position in case of incapacity or other type of emergency situations that could arise. Section 6.03. Municipal Court. Suggested: Should spell out the Municipal court judicial and the Municipal court Clerks office and designate such. Section 7.02. Payment, Delinguancy, Penalties. (a) Currently Reads: All taxes shall be payable at the office of the assessor and collector, and may be paid at any time after the tax rolls for the year have been completed which shall not be later than October 1. Suggested: All tax shall. be paid at the Department of Treasury, Cashiering Division and may ce paid at any time after the tax rolls for tho year have been completed. Memo to Lloyd V. Harrell konda No. AA__0 _ February 7p 1992 AUonda itom_ Uj /0 Page 3 U8 Section 7. Revenue and Taxation. General Notes All references to tax assessor and collector should be stated as the person responsible for the collection of city ad valorem taxes, Section 7.03, Seizure and Sale of Property of Delinquent Taxes. General Note for subsection (o)t Shall be personal property seized by the person responsible for the collection of ad valorem taxes, or his designee shall be sold at a auction to the highest bidder at a place designated by the person responsible for collection of city taxes. Section 8.01, Fiscal Year. Suggesteds The fiscal year paragraph should coincide with the city's fiscal year. It may also be interesting since the Appraisal District does not get the numbers to us in a timely fashion as before, there may be a consideration for changing fiscal year to a later date. Section 8.02. Suggested: Delete this section Section 8,03. Preparation and Submission of Budget. suggested: substitute at least sixty (60) days to forty-five (45) days, and the requirement for priorities at least one hundred twenty (120) days before the end of the fiscal year, 2 would recommend changing that to ninety (90) days. Section 8.04. Public Hearing On Budget. Currently readat After such public hearing, the Council may make such changes in the budget as appear desirable, and may increase or decrease the items of budget provided the total proposed expenditures shall not exceed the total anticipated revenue, suggested: Change the word from "revenue" to "resources'. Sectic,,z 8.06, Budget Establish Appropriation of Tax Levies. ouggested: A sentence should be stated after the first sentence that says, "the budget may be amended by ordinance approved by Council during the fiscal year. Memo to Lloyd V. Harrell Agenda PJu.. _ 9vZ~G~D~S~ February 7, 1992 Agondallem_A/, L(1 Page 4 (blo _Ou- Section 8.06,, continued 7 Delete the section that begins, "a copy of the budget as finally adopted shall be filed with the City Secretary, the County Clerk of Denton County, and the State comptroller of Public Accounts in Austin." Delete last sentence that says, "All appropriations that have not been expended or lawfully encumbered shall lapse at the end of the budget year." Section 8.08. Amending the Budget. F` Suggested: In case of unforeseen or emergency expenditures to meet conditions that were not known at the time of the budget adoption, and were not included in the original budget, may be authorized by an affirmative vote of least a majority of the members of the City Council as an amendment to the original budget. Section 8.09. Budget of Public Record. Suggested: Delete this section. Section 9.01, Power to Issue Bonds. Suggested: i would delete Sections C and D. Section 9.02. Fond Ordinance and Election. Suggested: I would put the words "General obligation" in the following sentence, "after approval by a majority of the qualified property tax paying voters and in an election called for the purpose of authorizing the issuance of General Obligation Bonds," Section 9.04. Sale of Bonds. Suggesteds Delete. Section 9.06. Bond Register. Suggested: Delete. Section 12,03. Excess Revenues of Utility System. Suggested: Revised to reflect a percent of gross revenues. AFF0017D BACK-UP FOR COUNCIL 2-11-92 City of Denton Aponda No. Ayonda 110m.~10 Dole . COMPREHENSIVE HOUSING AFFORDABILITY STRATEGY Prepared By; Community Development Office 110 West Oak Street, Suite B Denton, Texas 76201 t. t` j COMPREHENSIVE HOUSING AFFORDABILITY STRATEGY r E r~ n F~ 77 TABLE OF CONTENTS Transmittal Letter HUD-40090 form Summary of CHAS Development process . , . . . i Seatlon ones Cosesunity Profile . . . , , , , , summary of Major Findings , , , . . . , 1-1 Part Ones Needs Assessment Housing Needs of Very Low, Low and Moderate Income Households . . . . . . . . . . . . . . . . . 1--4 Supportive Housing Needs of Homeless Persons . . . . . . . . . . . . . . Supportive Housing Needs of others With Special Needs . . . . . . . . . . . . . . . . . . . . 1-10 CHAS Table IA CHAS Table 1B Part Twos Market and Inventory Conditions . . . . . . . . . . . , 2-1 Population and Household Trends . 2-1 I Housing . . . . . . . 2-6 Inventory of Facilities and Services for Homeless Persons , Inventory of Facilities and Services for Persons With Other Special Needs , . . . . , 2-9 CHAS Table 2A CHAS Table 29 CHAS Table 20 Section Twor Five-Year Strategy Part Threes Strategies . . . . . . . Priorities for Allocating Investment . . , , , , , , . , . . 3-1 Relevant Public Policies . . , , . , , . Programs/Strategies . . . . . . . . , . . . . . . . . 3-8 Institutional. Structure , 3-12 Coordination of Aesouroe■ , 3-18 CHAS Table 3 Seotion Threes One-Year Plan Part Fours Resources . . . , , . , . , . 4-1 P&rt Fives Implementation . . . . . . . . . 5-1 CHAS Table 4/5A CHAS Table 68 citizen Comments CI TY of DENTON communityDrvslopment Office 110 west oak, suite 8 Denton, Texas 78201 (817) 3837726 March 13, 1992 R.D. Smith, Regional Director Office of Community Planning and Development U• S. Depar ment of Housing and Urban Devlopment P. O. BOX 2905 Fort Worth, Texas 76113-2905 Dear Mr. Smith: Attached is the Affordability strafe City of Dentonts Comprehensive CHAS) for 1996. Also included q n the 1t ate the five- year Housing 9Y is a plan f period from the 1992 1992 to year, program If you have any questions concerning the CHAS please Barbara Ross, Community Development Administrator at contact 7726. Thank you. (817) 383- sincerely, Lloyd V. Harrell city Manager i r. ~I Appendix 8 Comprehensive Housing U,S, Department of Housing Affordability Strategy and Urban Development Office of (CHAS) Y ~y and 0 Community Planning and ev efopmenl Nam• of Aud•woson(y or Conswtu; CITY OF DENTON T•I•phona Numb•r: Barbara L. Ross, Community Development Coordinator (817) 383-7235 Add •u: COMMUNITY DEVELOPMENT OFFICE 110 WEST OAR STREET, SUITE B DENTON, T% 76201 Type eI (ma k on•) Submisslolt; ® Now Five Year CHAS For Fiscal Year 1992 through Fiscal Yeaf 1996 ❑ Annual Update + For Fiscal Year mad, on•) Inhial Submleslon Assubmisslon Amendment as * 0 an Annua Update, m,lk one; ❑ Parts 4 (Resourcoe) d 6 (Implementation) Only ❑ Pans 4 8 5, plus minor chengoc tmuk al ovoewhich,p*) Pan 1 - Needs Assessment Narrative Tables Part 2 • Markot 8 Inventory r,onoNbns N,m N* Tables Pan 3.81rategles Narrom U Tables • fa• fa M,,mendmenb, spedfy the mturo of the,mendmenl bolow,nd ett,eh ,mended per0ons b this cows shwt. MIShcotlon HUn Approval Name of AuerM»d OakIM: Nam• 0, Awf»di•d pMk N; Lloyd V. Harrell, City Manager . af0nasre a ww: s+enen,re a ok.: - rX X nn D-4 19-01) 17 SUMMARY OF CHAS DEVELOPMENT PROCESs The City of Denton's effort to assess hous summer of 1987. At that time, the ing needs began in the Low/Moderate income City Council appointed a Force ce was s to evalHousing Task Force. The charge of the Task Fuate current housing opportunities for low and moderate income persons and develop policies and programs to provide assistance where needed. The Task Force represents the broadre spealors in the community. Members include tctrum of housing interests architects, homeless advocates, low income housing and builders, assistance providers, representatives of banking g and homeless institutions and citizens interested in rffordable housinglending Over the next three years, the Task Force, with the assistance of City Community Development Staff, researched the housing needs of renters, owners, and the elderly, An attempt was made to gather as much information as possible on the homeless population. Staff of also the information on resources available to meet the needs r the target efforpopulations including rental subsidies, litation , homeless assistance providers, etc. The Task Force targeted areas where additional effort by the City was needed. Those areas affordable rental and o included; increasing the su 1 -occupi assistance to low/mod income rfamiliesdforousing, provision of purchase of housing, increasing the supply of low income elderly h using, r sion of assistance for homeless and potentially homeless provision of supply of units with supportive services for imentally the increasing physically disabled, developing a program to teach housing and maintenance and home repairs to homeowners, in the development of the 1992-196 Comprehensive Housing Assistance Strategy, Community Development staff relied heavily on the information and systems in place from the previous study. The Low/Moderate income Housing Task Force provided input regarding the needs assessment and reviewed the CHAS submittal to the Department of Housing and UrbanmDevelopm ntto Data gathered from area serv information ob ained forithepCHAgders was updated and additional Due to the lack of available 1990 Census data, information regarding current needs and available resources was collected by cont da a ac both lo1980 and cal service 190 providers and housing advocates. Census recent Housing Assistance Pand on lan iwerem used where he City's most available, appropriate and Much of the information on current inventory, population and housing trends and projections in this area were provided by the City Planning staff. The following is a list of organizations involved in the CHAS process. AIDenton City of Denton Planning and Development Department Community Development Block Grant Advisory committee Denton Area Board of Realtors Denton County cooperative Ministries Denton County Gospel Mission Denton County Mental Health Mental Retardation Denton Housing Authority HOPE, Inc. North Services, Programs TforsAgArea ing Needsy (Son Aging PAN), Denton County Texas Department of Human Services The information and input provided from these organizations was vital to the development of a housing assistance plan designed to meet the diverse needs of the community, The Housing Task Force will continue to provide guidance to City staff concerning annual updates and revisions to the CHAS. Staff intend to establish new methodologies for obtaining additional information on community needs. Methodologies will include development of new relationships with service providers as well as increased efforts on the part of Community Development staff to identify and document need on a daily basis as part of standard operating procedure. ii COMMUNITY PROFILE i l SUMMARY OF MAJOR FINDINGS * During the past ten years Denton's population has increased from 48,063 to 66,270. This is an increase of approximately 37.9%. If growth continues at this pace, additional housing production will be necessary to meet growing needs. * The University of North Texas and Texas womenfs University are both located in Denton. Student enrollment at the universities is currently 37,000. A substantial number of these students reside in Denton. The "student factor" has a major effect on the availability of rental housing in the city. * From 1980 to 1990 the elderly population in Denton has increased from 4,118 to 5,321. This is a 29% increase. * The average rent in Denton is $362. Average rents are below the fair market rents for the area. * The average selling price of a home in Denton is $77,300. The average value is $69,000. Housing prices vary, but the range is from $50,000 to $300,000. * The number of available jobs in Denton County has risen from 640367 in 1988 to 69,347 in 1990. * Unemploment rates have risen from 6.5$ in 1990 to 7.9$ in 1991. * The number of single parent households has increased from 1,710 in 1980 to 2,925 in 1990. In 1980 households in this category made up 9.76$ of all households in Denton. By 1990 this percentage had increased to 11.37$. 1-3 s - 4Li'uap± (1 Pe,rt One: Needs Assessment y Needs Assessment Methodology, _ The housing needs assessment for the C',,ty of Denton was carried out utilizing information in many forms and from a variety of sources, The primary sources of information were service agencies within the city providing housing or housing related services. Community Development staff attempted to contact as many agencies as possible. Information concerning available services, number of clients served and waiting list figures was gathered. In many - instances general discussions took place regarding current areas of need and trends that service providers were able project based on their experience in the community. The various agencies providing information are listed in the appropriate area of discussion. other information was obtained from existing reports or available data bases. Those additional sources and the information they provided are described below. City of Denton1s 1989 t9i Housing Aas'stance Plan Included in the document is a description of the needs of low income renters and information as to the number of standard and substandard housing units within the City. The data in the HAP was largely based on updates of information compiled from 1970 census information. City of Denton Growth Re4o t.... 82-= 1991 This document was prepared by the City's Planning Department. Information contained in the report includes estimates of current population and housing stock. It also describes major growth trends in the decade of the eighties. Lew/Moderate Income Housing Task Force Needs Assessor t 7988 - The assessment was prepared by the Community Development staff in order to inform the Task Force of the various housing services available in the community and the needs as expressed by area service providers. The document contained information provided by the City's Code Enforcement division regarding substandard housing within the CDBG target area. Results of a survey of local lending institutions regarding the home mortgage lending practices was also provided in the document. Many of the sources utilized to compile the information in the needs assessment were asked to update their information for the CHAS. The t M t ote Listing 3e_rvice MLS was used to determine the price characteristics of single family homes in Denton as well as price and market trends. The information was provided by the Denton Area Board of Realtors, 1980 and 1990 Census Information _VS Census Bureau Dent Commerce o Census data on population and household characteristics was utilized where available, comparison of 1980 and 1990 data was used to describe and project trends. 1-2 C] iYib.S`pp, it 1 The data compiled is considered to be the most rsliable information available. in the future, expanded 1990 Census information should _ provide the basis for a more complete needs assessment. There is no single agency within the City that is responsible for the provision of housing assistance to all populations in need. Several agencies and the City provide myriad housing services that meet the needs of various groups. A large percentage of agencies including those providing the highest levels of service have responded to requests for information. That information has been included in the needs assessment. Based on the information obtained from these local providers the statements within this report are valid descriptions of the housing and supportive service needs in Denton. 1-3 I: r Housing Needs of Very Low, Low and Moderate Income Households Renter Denton has a rental occupancy rate of 95%. A large perrantage of the available rental units in Denton are occupied by University of North Texas and Texas Women's University students. This translates into a situation where low income renters find affordable housing difficult to obtain. A recent survey of rental rates in the low to moderate income areas of the City (Census tracts with at least 51% low/mod population) showed that rates were well below the fair market rates for the area. The survey was based on completed rental rehabilitation project reports. Property owners provided after-rehab rental rents to Community Development staff and these were compared to fair market rates used under the Section 8 program. Out of the 22 units surveyed, none of the units had rents above the fair market rates. The average rental rate for Denton is $362 per month. It is important to note that fair market rental rates for the City of Denton are thought to be quite high by most housing officials and property owners as well. Denton's FMR's are based on Dallas SMSA statistics. Housing costs in Dallas County are higher than those in Denton. This situation may create FMR's in Denton which are artificially high. Regardless of the reasons for the high FMR's, the result is that units with rents below those rates are still out of the reach of most persons in the low and very low income levels. The Denton Housing Authority (DHA) currently has a number of people on the waiting list for Section 8 certificates and vouchers. DHA also has a waiting list for its 176 units of public housing. CHAS Table 2C describes rental assistance available in Denton. DHA staff has set up the Section 8 waiting list in compliance with federal preference requirements. Preferences include: 1. homeless 2. families living in substandard housing 3. families paying over 50$ of income for housing Currently, there are 24 persons on the Section 8 waiting list for a one bedroom unit who claim a preference. There are 25 families requesting a two bedroom who claim a preference. There are 24 families waiting for a three bedroom who claim a preference and 8 families who claim a preference who are requesting a four bedroom unit. The waiting list for residence in the Phoenix also has 15 1-4 families who claim a preference of some type. often families are very frustrated when others meeting the preference requirements are moved ahead of them on the list, extending their wait even longer. The Executive Director of the Housing Authority stated that Denton obviously needs additional subsidies and public housing units. However, she added that DHA staff is currently at a point where additional subsidies and units cannot be administered without an increase in staff. Any funding provided for rental subsidies and new public housing units should therefore also include funds for administration in an amount sufficient to allow for hiring of additional staff. According to the 1989-192 HAP, there are 901 "very low income" families in need of rental assistance. The HAP notes another 2,611 "other low income" in need of some assistance. The "expected to reside" number is 119. The total number of low income families needing assistance over the three year period is 31631. The HAP also provided information on the number of substandard rental units in the community. The basis of this information was a recent study completed by the Code Enforcement division of the City. The survey included an area where most of the City's older housing can be found and only counted those units with observable exterior substandard features. The data gathered is a good indication of the number of substandard units in the City; however, additional surveys are needed to obtain more complete information on substandard units throughout all neighborhoods. The survey noted over 500 rental units that are considered to be in substandard condition. This is 4.2% of the available rental units. Approximately 95% of these units are considered to be suitable for rehab. Although Denton appears t:N have sufficient rental housing units, there is a segment of the population that is not able to afford a standard rental unit without some type of housing assistance. Individuals and families who cannot afford to continue to pay rent are contacting both the Denton Housing Authority and other organizations such as HOPE, Inc. and Denton County Cooperative Ministries. These families are looking for assistance to pay utilities and/or continue their rent payments to avoid eviction. Denton's strategy in the area of rental housing has been to utilize Rental Rehabilitation funds to upgrade substandard rental units and encourage property owners to rent to low income families. The Denton Housing Authority has continued to request additional Section 8 vouchers and certificates in order to assist as many persons as possible. 1-5 r Owner The need in relation to owner-occupied housing in Denton is twofold. First, there is a substantial number of persons who cannot afford to purchase a home. Second, there is a substantial number of current homeowners who cannot afford to adequately maintain their property. Homeownership in Denton, as in most cities, is out of the reach of many families. Although income levela compared to current price levels indicate that affordability of owner-occupied housing is at an all time high, families often cannot save for the downpayment and closing costs associated with purchase of a home. Beyond the initial cost of securing a home mortgage, monthly mortgage payments that are over 25-30% of gross income can be difficult to maintain. There are currently 10,058 owner-occupied housing units in Denton. Only 15.7% of owner-occupied structures are below $50,000 in value. The average selling price of a home in Denton is now $77,300. At current interlast rates, the payment on a $77,300 mortgage, including insurance and taxes, is approximately $725 per month. A very low income family of four making less than $21,500 would be required to spend 40% of their monthly income to maintain such a mortgage. To buy a home priced at $50,000, the family would need to spend 28$ of their gross monthly income. The fact that only a small percentage of the units in Denton are valued below $50,000 indicates that "affordable" units for very low income families to purchase are not readily available. Low and moderate income families have the financial capability of making monthly payments if they are able to provide "up front" costs for the purchase. The City has allocated funds for a Homeownership Assistance Program designed to allow families at these income levels to purchase a home. The City currently has 57 families on a waiting list to receive rehabilitation assistance. Although income is not requested from waiting list applicants, program history indicates that the majority of these families will be very low income. Many will be elderly citizens who subsist on social security. since the Housing Rehabilitation Program has not been widely advertised, it can be assumed that the waiting list does not provide an accurate number of the families needing assistance to maintain their properties. Numbers are likely to be much higher than waiting list figures indicate, The most recent HAP noted 176 owner-occupied structures that were in substandard condition. This figure repzesents those structures with major substandard features that could be observed through a windshield survey. The number of substandard owner-occupied units needing moderate repairs is much higher. _ 1-6 F Elderly The elderly population in Denton has increased by 29% since 1980. There is adequate housing for elderly who do not fall into the low and very low income categories. Service providers indicate a need for additional housing that is within the reach of low and very low income elderly, as well as supportive services designed to allow them to remain independent. The majority of Denton's elderly population live in single family homes. In order to remain in their homes these citizens may need assistance with home repairs and maintenance. Although numbers are not able to be confirmed at this time, historically, a large number of the families on the waiting list for housing rehabilitation are low income elderly. The CDBG Housing Rehabilitation provides an important service. Without this service, elderly citizens may be forced to move from their homes. Heritage Oaks, the only fully subsidized housing complex available to the low income elderly and handicapped, reports a waiting list of 52 persons/families. The complex manager estimates that this will translate into a 2 1/2 to 3 year wait for those near the end of the list. The number of persons on the waiting list has remained fairly constant over the past few years. Four of the individuals on the Heritage Oaks waiting list claim they are homeless, none claim they live in substandard housing, eight claim they pay over 50W of their income for housing. The remainder pay between 30% and 49% for housing. Fairhaven, a Section 202 project has nine subsidized units I available. There are currently two persons on the waiting list for a subsidized unit. Elderly persons on the waiting list at Fairhaven can wait anywhere from two months to five years for a subsidized unit. The waiting list numbers above indicate a need for additional subsidized housing available to elderly persons. Denton Housing Authority and City Community Development staff are currently working on a project to rehabilitate a building for use as a low income elderly complex. Needs of the Handicapped and Disabled Not Requiring Supportive services Information regarding the housing needs of the handicapped and disabled not requiring supportive services is not available at this time; however, conversations with service providers have indicated that there is some need. More exact data will be gathered as 1990 census information becomes available. 1-7 rv:'a.e?erc 1 Denton County Mental Health Mental Retardation sources state that most of their clients need some type of supportive housing services and could not live independently without those services. .-.Denton, an information and referral service for persons diagnosed with HIV or AIDS states that they are currently aware of four individuals in Denton who require housing without supportive services. Certainly it is expected that these persons may eventually need services to remain deinstitutionalized. Additional studies will be made over the next year to determine the extent of the current and projected housing and supportive service needs in this area. L.ve Year Proiecton The City of Denton does not see significant changes in the current estimate of housing needs. Needs should remain fairly constant with no major decrease or increase in supply and demand. The number of families "expected to reside" in Denton as a result of employment activities is not considered significant. The most recent HAP noted 1.19 families that were expected to reside in Denton. There has been no major commercial or industrial development activity that would greatly increase the number of persons expected to reside in Denton for purposes of employment over the 119 figure. There will be increases in the number of families and individuals seeking some type of housing assistance. The size of the increases will be determined by economic conditions within the City and surrounding areas. r' 1-8 k! !v Supportive Housing Needs of Homeless Persons Current Needs Estimate The number of homeless persons in Denton is difficult to ascertain. very few of the homeless are actually on the street. There may be as many as 25 to 30 persons who actually live without any type of permanent shelter and rema:a in Denton over a period of several months or more. Most homeless families/individuals are living doubled up with relatives or friends or living in their cars. Denton has only two small shelters which largely house transient men. The maximum number of persons who could be housed at both shelters is 24. One shelter, the Denton County Gospel Mission, reports that they have not, as yet, had to turn anyone away. The other shelter is not available on weekends and must transport anyone remaining on Friday to the Gospel Mission. Denton county cooperative Ministries (DCCM) provides emergency food, gas and rent or motel assistance. DCCM reports that they receive 15-20 calls per week for rental assistance, if these families do not receive rent assistance, they will be in need of shelter. It is noted that the funding available for rental assistance does not meet existing need. Staff at Cooperative Ministries point out that there are no adequate shelter facilities available for women and children. They see a great need for a shelter to serve families and women. Most homeless families are provided with gas or a bus ticket to Dallas or Oklahoma City where they can access a shelter facility. Through a collaborative effort of Texas Women's University, the University of North Texas and the City of Denton a study of the homeless in Denton will be completed by summer 1992. The universities will utilize graduate level students to interview persons and contact organizations who have knowledge of the needs of homeless people in Denton, it is hoped that this study will provide a more complete picture of the homeless situation in Denton. Special and Supportive Needs Population No figures are currently available as to the number of home Less persons with special needs. Service providers indicate that a substantial portion of the transient homeless are mentally ill or are alcohol/ substance abusers but there are no specific figures. Mental Health Mental Retardation staff explain that there are more institutions closing down and this will force additional persons with mentally disabilities into the community. They have no current projections on the numbers of homeless that will result from these activities. 1-9 supporti1►veitAxouaingfal epeoNeedNeedsfor Others Elder] As previously mentioned, a substantial percentage of the elderly population needs supportive services of some type to remain out of institutionalized care. Elderly renters may need rental assistance, homemaker services and/or transportation services, Those who own a single family dwelling may need assistance with repairs and day to day maintenance. They may also need monetary assistance to pay utilities and/or taxes (if not exempt) on the - property. Several services are available to assist the elderly in this manner. Below is a listing of provider agencies. Texas Department of Human Services, Adult Protective Services. investigates situations which have been reported to them in which an older or disabled person is believed to be abused, neglected or exploited; Primary Home care and Family care assists families with the activities of daily living; Emergency Response Systems enables an elderly or disabled person to get quick help in an emergency. These programs are available to the-income eligible. Services, Programs for Aging Needs (SPAN), Provides hot meals at senior center, Martin Luther King center and home delivery. Homemaker services such as clean- ing and. client hygiene are also available. Transpor- tation services for the elderly are provided. Retired Senior Volunteer Program (RSVP). Provides opportunities for persons 60 years and over to do sksignifllsicant abilitiesywithcneedstof. their agencies. Meals on Wheels. Home delivered hot noon meal for homebound, disabled persons and the elderly. Heritage Oaks. Subsidized housing for independent elderly and handicapped who meet federal income guideliris; subsidized congregate housing unit; social activities, r da rooms with fullhbaths; 3emealsein diningidenrocelomprivate gency call system. Nine subsidizedpunits. emer- 1-10 i i~ Phoenix Apartments. Low income subsidized housing. City of Denton. Senior Center provides SPAN sponsored hot meals, nutrition information; exercise classes, social activities, arts and crafts; Community Development office provides loans and grants for housing rehabilitation. Each of the agencies was contacted regarding the unmet needs of the elderly service population. Although no major unmet need currently exists in many of these areas, the continued increase in the size of the elderly population without a concommitant increase in the amount of services provided may cause needs to grow. Significant needs are indicated in the area of home care, home rehabilitation/maintenance and rental assistance. The Texas Department of Human Services (TDHS) has a waiting list of 38 for the Family Care program. They currently serve 300 clients under this program. There are 4 on the waiting list for SPAN's Homemaker I program. This program provides cleaning assistance to the elderly. Community Development, City of Denton staff report that a significant number of the individuals on the waiting list for rehabilitation assistance are elderly. over 25$ of the houses rehabilitatAd annually are those of elderly citizens who cannot afford to maintain the property. Denton Housing Authority reports that 110 number of elderly are on waiting lists at both Phoenix Apartments and Heritage Oaks. Frail Elderly There are five private nursing homes currently serving the frail elderly. Housing costs for the facilities is la'cgely dependent on the level of care provided to the resident. Providers state that an average cost for care in Denton is approximately $2,000 per month. All units require pay through medicare, medicaid, VA, private pay or private insurance. Soma of the facilities also offer congregate units. There is no indication from service providers that a major need exists in this area. However, most private care facilities set aside only a small percentage of the units for medicare and medicaid patients. As the elderly and low incc;ae elderly population continues to increase, a need for additional units available to those on medicare/medicaid will become necessary. Service providers do note that a need exists for those in the elderly population that are not yet candidates for nursing homes 1-11 .d but need some assistance with the activities of daily life. Often these elderly persons will move into nursing homes in order to obtain this assistance because there are no affordable facilities available that provide a lower level of assistance, xs Ninety-one persons in Denton County have been diagnosed as HIV positive or with AIDS. Currently, there are no shelter facilities available (other than existing homeless shelters) to serve persons diagnosed with HIV or AIDS in need of housing. Information and referral services are available through AIDenton. AIDenton reports that 4 persons are in need of housing and that during the 1992 year, there will be at least 7 persons in need of supportive services as a result of their diagnosis. Disabled Mental Health Mental Retardation officials state that there is a need in the community for assisted housing for mentally disabled persons. Generally, their clients need some sort of provider during the day. The Case Coordinator noted that many clients also need some type of food assistance and job employment assistance to remain deinstitutionalized. Provider sources state that there will be increased need as a result of those returning to the community from mental health care institutions. No estimates are currently available. Self SU iciencv Needs Self sufficiency programs for families on subsidized housing are largely in the planning stages. Denton Housing Authority staff state that it is anticipated that lot of the residents on subsidies could benefit from a self sufficiency program. More exact figures should become available as the programs are implemented and results evaluated. North Texas Area Aaenry on Aaim The North Texas Area Agency on Aging reported the services funded in Denton County for the period from October 1990 through September 1991. Those services are as follows: r Federally funded servicest Congregate Meals served: 11516 Home-Delivered Meals served: 290 1-12 li J r :f R Transportation: 1,623 Homemaker I: So State funded services (Options for Independent Living Program): case Management: 104 Benefits Counseling: 154 Homemaker II: 6 Residential Repair: 5 Instruction & Training: 7 Health Maintenance: 10 Agency personnel state that a survey similar to the one undertaken by City staff to complete the CHAS will be completed in February. This survey should provide an accurate and up-to-date assessment of the assistance needs in Denton county. 1-13 wi ._a s I~ U.S. pp~rtmertl of Housbq end Urban 001*"ntartt gpcn o1 COmmunkl' P~°~n0 ~ DewbOmOnt CHAS Table IA Atfordabltity Strategy (CHAS? Housing Assistance Needs of Comprehenslve HoU61ng Five YONPwrod: - Low & Moderate Income Households FY; ftMh FYI 92 96 - Nrtte d ,MriedkdeMN or oeneodi+^' McAc one, AU Households NRaclaVEthnoGroupl{OUSahOld4:l'P'°h1' All - e Current Estlmate as d;1«nat date( ate - as d1 (enw Me) Renkre Smaq Belated Large Berated All other All CWMm Five-year Projeded Estim Large Bdamd M Other Tom( Bentere J&2 (2 a 1) (61 - Households (dl- - 1 b 2 B41 1 G Hotx~ olds 32 220 _ Typo, Ino" 6~►iov<i"q Probterm l2 6 or more) 616 170 18 A 105 - I. VWV Low IrtOOrne (0 to 60%1' 120 451 2. 01h p 31 Physiud Dekca .4 Ovett:rOtvded --6. Cost Burdan 5.30% Coal Burden > 60% - 7, Outer LOttfMwente (61 to 601L)' b. Wilt HawhO PrObMtm g PhYtiasl Dekda - 1o. Overcrowded - 11. Coat Burden > 30% 12 Cal Dirdsn > 60% - - 13. OW Lmwincome 11, Moderate lneante (41 to !6%1' - tb,Mrih Hour- probwft 16. MO eI Dole* 17. Overotd> 30% IS. Gale 1 P. 20'MWdMlrwoateNehWe 1Xb120% NeneMtoltM 21 AN See TrtbM 2A br ft" Of RaclaVEthno &OU96 adFNeTM11~' ' Or, k approor" baud an HUD Irtoarte Wnl1a tai1lt refit away form HU040M t31p1} I, ,i u,s. rtment of Housing and Urban Dewiopment CHAS Table 1A osio.°nomrm, 4Planning and DMlopm."I Housing Assistance Needs of Comprehensive Housing Affordablilty Strategy (CHAS) Low & Moderate income Households FFnYrurP■AOd; N■nw aI Ju waksoMs) « ^ FY: "ough FY: 92 96 ii■M arw M■M ms. QGurtentEstlmateasof:(few do*) 1989 (HAY) ❑XARHouseholds ' ❑ Five-Year Projected Estlrnate as of: (snwdsry RaclaVEthnb GrouP Housefwids: (a6ON) Owners Renters HouscWd by eHousing Problem I a2 tAember saw Reeed Lerye Reeled All Ot1wr Toni Renters 1 Households (2 ko 4) 66or moorreted IlaO~drae Ali L- Type lraant Houoh" (2 B 4) is or(Cm mom) Households E ~ 9Q1 85 1. Very LowlnOtMMLOa50x)• 17.5 493 283 2. With Harhg Probknro 3. Physcal l akcls 4. Owraowded - s. Cost Burden > mm 6, Cal Burden > 50% 77,61 1 7, O#wLowdnceme(51toa0%)• 442 2,004 lb5 a. With Hoairq Problems 9. Physical DekW _ 10. Ovaoroweed t 1. Cost Burden > sox 12 Coe1 Burden > 60% 3 , 51 13. Tow e 5 , 14. Aloder■k Income (at to 9574• 15.Wk, HoueYgProblorn - 16, physical U40M 17, Overuowded 30% is. cost au: ien l, 19. Cost Burden > tro% 20, MIddM ktoowe N b 120% 2t.AMHOU- 11Ws r• See Tewe 2A to is" at Rao1aVEthnb Groups Or, j epproprlele, based on HUD 4boms lit n k with MOW ske+tory inn loan HUD~400ig (9191) F CHAS Table 1A ~.s.Gparunerrl or Hou*Wg and urban Development OfFce of Comm9 Plwwkq and DewbPrrwM Housing Assistance Needs of Low & Moderate Income Households Comprehensive Housing Affordability Strategy (CHAS) NOM of J rraddmta) orCanaordun: Frye Year Period: FY: errorgh FY. 92 I 96 MWK orw - Mali arw: e Current Estimate as of: (wr'.adarl ❑ All Households Five-Year Projected Estimate as of: (~do*) © RaelallEthnb Group Households: (wK+h) I 11is anic Renkn Owners How0vold Type. Income, A dousing Problems 1 l 2 Member small ReIWd Large R"o d AU Odrer Total Renters I s 2 Wemher Small Healed Large Related All Other All Owners Hoorah" (2 o 4) (5 or more) HotaOL E Housebdda (2 bO 4) (5 or mom) Households (Jl 1. Very Lowlncom.(0 to 60%)' 47 176 40 265 - 2. With HouakV Problems 3. Physical Deleds - - 4, Overcrowded 5. Cat Borden > 30% - 6. Coat Burden > 60% 7. Odwr Low noomo (51 b e0%)' 6, With H&W" Problems PAysk W Defects So. Overcrowded 11. Cat Burden a 30% - 12. Cost Burden a 60% 13. TOW Lowdneaae 4. Modemll* Wi5%)' - 15, VAth Houeing PmbNms 16. Physical Deleft 17. Owrcrowdnf 10. Coat Barden r 30% _ Is. Cat burden > 60% 20f~ 20. MW& Irreorne Hah 11111101 21,AM tleraeelael6 r' see 1"2A far k*V of RaclaVEthnio Orroups ' Or, if *propriw, based an HUO kroonre hv& with required o"Im aqu~ls. i form HuD40090 (0191) a J l CHAS Table 1A U.S. Deparimal of Houeft and Urbon Deve"nwnt (>Iboo of Community Plwrlrq and Deveio m nt Housing Assistance Needs of Low & Moderate Income Households Cornp(ehenslve Housing Affordability Strategy (CHAS) Home of A#Wdcwgo) or Coroorkrn: FN* Yew PsAw: FY: ovaph FY: 92 96 ore: Mark orw Currant Estimate as of: (enwder) AN Households FlvaYear Projected Estimate as of: (enwdam) RaciaVEthnio Group Huusehoks: (sped M)' Black Renters Owners Elderty Household by Ew" Typo, Inwme, 6 Flouskq Prodems 14 2 Abernbar Small Raised Large Related All Other Tomb Renters 16 2 AAOmt>er SmeN Related Large Related All Ocher All Owners Households (2 to 4) (6 or meal Ho O rolls Households (2 to 4) (b or H more) Households J (P) _ L 1 7 S 1, Vary Low income (0 so 60%)• 73 274 64 2. Wnh Haring Problems 3. Physkal Defects 4, Overcrowded _ b. Cost Burden > 30% 6. Cost Burden > 50% 7. Olher Lowdnoome (61 to 60%)• e. With Hotrbq Problems 9, Physkal D*Wft 10, Ovwvowded 11. Cwt Buren > 30% 12, Cat Burden > 60% 13. ow w-lacome 14, moderate a (rt1 to 96'16)• _ IS. VAlh HoarYq Problems I& PAysfeelDefects E 17. Overaowdd 19. Cool Burden > 30% 19, Cwt Burden > 60% 20. W16Ireome b 120% 21.A1 14swoeh" r u see 7oble 2A W ledny d RawclaWthnla Gm ups a or, 0 spprop low, based on HUD kwmw Ill will required amWY K*aIr vents, kam HUD41" (9191) t E, I' CHAS Table 1 A U.S.pepa rbnent of ffouring and urban Development off m ofoommuniy Plrwrkog and Dmlopment Housing Assistance Needs of Low & Moderate Income Households Comprehensive Housing Affordability Strategy (CHAS) Nww of'4*&cwx$) or cw w wm: Flue Yaar PMOd: FY: draph FY: City of Denton 82 86 wM on: Agah orw: 8 Current Estimate as of: (enwdam) 1989 HAP All Households Rde-Year Pro)aded Estimate as of: (a nar dam) Racial/Ethnic Group Households:( spadly) n * Renlars Owners Household by 1 Type, lrrartne, d Haring Problems 16 2 Member Small Relamd Large Aekmd AM Other Total Renters 1 d 2 Member Smell Related Large Related All Other All Owners Households (2 to 4) (6 or more) Househokk Households (2 to 4) (6 or more) Households A B C D E F G (H) (1) (J) 1, very Low Income (0 to 60%)~ 2. With Housing Problems a. Physical Defects 4. Overcrowded 6. Cost Burden > 30% 6. Cost Bunten > 60% 7. Other Lowartoome (61 to 60%)• e. Wnh Flowing Problems 0. Physkal Detects 10. Overaowdod 11, Cott Burden > 30% - 12. Cost Burden > 60% _ MUM Low-Income 14, Mod"ab biome (61 10 95%)' 16. With Haring Problems 16. Physkal Defects 17. O"mrowded is, Dow Burden > 30% _ t 1p,. Cost Burden > 60% 1 20. Middle k, me Mall 10120M. ~ 21.AMHouaefsolN iy t. Sae Table 2A for Wing of RacdaWthn(o Groups '4f or, r appropriw, broad on HUD irloarr Iim41a with r.goir.d sW+1aY adjtrdnanm. * No information available. i + 1 lorrrl HUD40M (9101) v J r 14;Y.'+r+'~i !t l: CHAS Table 1A U.S. rbnent of Housing end Urban Development OK" of Cow Planning and Dmlo next Housing Assistance Needs of Low & Moderate Income Households CoMehensive Housing AHordab,>Ility Strategy (G4AS) Ilan" of JuMduton(s) a consorow; Flea Y" Panod: City of Denton FY! 82 Io.oup,% Mark on: Mark ons: Current Estimate as of: (amsrdas) 1989 HAY All Households ®Flva•YearProjected Estimate as of:(onwdam) X RaclaltEthnio Group Households! lWOO)' Asian and Pacific Islanders Renters Owners Elderly Household by Type, Income, A Housing Problems 1 8 2 Member Smak Related Large Related All Other Tote! Renters 1 E 2 Member Small Related Large Related A I Other Al Owners Househ" (21c,4) (6 or more) Households Households (2 N 4) (6 or more) Households A B C D) E (F) (G) H 1 J 1, Yrry Low Income (0 Io 60'K)' _ 1-91-h Housing Problems _ 3. Fisch" Defaw :1.: - 4. Oveaowded . - 6. Cat Burden > 309G 6. Cat Burden > 60% 7. Other Low4noome (61 to 60%)' S. NAth Hou&N Problems 6. Physical Defects - - 10. Overcrowded 11. Cost Burden > 30% 12. Cat Burden > 60% 13. oW 14, moderate trecoms (61 10 06')' 16. M6th Housing Problems - - ° ' 16. Physical Deleds 17. Oversaw led -10 1a. Coat Burden > 30% 19. Coat Borden > 50% W Am 20.fNiddN ktcorns FbhfM g8 b 120% 21.AJ111P Oils ' See Table 2A for 6fig of RWWAthrk Groups ' Or, M appropriate, based on HUD Irrcortte limits wMh racked stalutory adNs~b. 7 1 Or No information available 1. 5 t It j r - form HUl?400a0 (M I) 'J ; it r hfii CHAS Table ~IB 0 tlonal tl,e. Deaarmmt of Housing sine urban Davsiopmanl CMf" o Communly Planning and Davebpmsnl Other SPealat Needs Populatlon comprehensive Nam oi,Jurl•dlctlw'~•) a HousingAflordablillY Strategy (CHAS) Gwum: Flvi Yw P•Aod: (•n W A•nl yr•,) City Of Denton FY: sww4hFY; 82 86 Category Pwws wllh Hou N)I 1 0 DI•aWlitbe E Persons wM ParddFants In Foonomb Indopandana (A) (eI AIDS and 6*1 SuMidancy(pmWgms (C) 1. Number of Housahoids 2. ' SuPpodlve Housing Need 3. Ssrvke Nestle 4. Su Iva Service Need identified In FSS Plan NO INFORMATION AVAILABLE for DH D /U Dom 0 (glgl) I r ti Part Two: Market ~ Inventory Conditions sj population and Household Trends Population Chancre Over the past decade Denton's population has grown from 43,068 to 66,270. This is a 37.9% increase. Population projections by the City's Planning Department indicate tha4 nigher than average growth occurred in 1985 and 1986. However, he compound annual growth rate of 3.264% is consistent with Dc.rcon's historical trend of moderate but steady growth. The graph below illustrates Denton's growth during the last decade. POPULATION GROWTH ThwurMs 70 Now, sa 20 10 0~ a/ A8 83 64 85 a 07 as 90 00 The largest increases in population occurred in the eastern portions of the City. This is illustrated on the Population Growth Map 1980 - 1990 on page 2-2. The highest percentage increases are in those census tracts in the East and Southeast areas of the City. These census tracts border the I-35 East corridor to Dallas. 2-1 1 CITY OF D£NTON 1890 CENSUS TRACT MAP IMF d 1~ 244.01 ; 205.02 ; 5 'J r i rrr '!#204.02:'o 0000 rr r. r ,L'Yairr nrr uu •r • nr r 'til ..z 1: r _ rrr rr r y~ ~t • t 11 : '~Qt t:eta • 214.41 ' c: 0 Jcl 213 02 r, 203.01 ' 't..r,I. - i•.•• Lt • • 214.02 203.02 I I A t I.Or ~ POnlAnoN GRQWM !!M • 1 L I LEGEND POPULATION INCREASE r • 0 - 199 `l 217105 000 - 999 1000 - 1199 _ 2-2 1500 - 1999 2000 L OVER I~ During the last decade, Denton's growth tends to be toward Dallas rather than to the west or North. The minority population has increased by 69$ during the period from 1980 to 1990. Although percentage increases in the Black population are only slightly higher than those of the white population, other minority categories show substantial increases. The Chart below illustrates the growth in racial and ethnic minority groups. MINORITY POPULATION 1980 1990 PERCENTAGE CHANGE WHITE W 39716 61%8 31% BLACK 4708 6208 32% HISPANIC 2828 6937 110% AM IND 84 286 216% ASIAN 645 1831 164% OTHER 81 63 .22% It is also important to note that the two census tracts experiencing the largest population increases, 206.02 and 212, have high minority concentrations, 25% and 52$ respectively. other census tracts with high concentrations of minorities are listed below. Census Tract Percentage 210 23% 204.01 24% 211 27% 207 28% 206.01 34% 209 38$ 2-3 A one additional trend in Denton0s population must also be noted. Between the period from January 1989 to January 1990 the rental occupancy rate increased from 86.77% to 95.4%. The fact that higher occupancy rates alone account for an additional projected population increase of 21000 is a strong indication that the 1990 population figure is a result of more students moving into the City. If this trend continues Denton could see an increased need for low income rental property as students utilize a higher percentage of current stock. Populations Projections According to the 1990 Census data the total population of the City as of April 1, 1990 is 66,270. This figure is lower than earlier estimates which placed the city's population at 70,200. In view of the sluggish growth experienced over the past three years and lower census figures, the planning staff revised the population forecast to the year 2010. The revised figures are shown in the chart below. POPULATION FORECAST POPULATION IN THOUSANDS W2.8g.... 120 90.28 793e.. 89.86 99.27 9o 40 20 . 0 logo 1996 2000 2006 2010 co in 1979, Denton's median family income as reported in the Neighborhood Statistics Table P-5, Income and Poverty Status in 2-4 ~F '.i r. a rw 3.979, was $20,724. Income data from the 1990 Census is not yet available however, updated income figures from the Department of Housing and Urban Development list family income figures °rom the Dallas SMSA. Denton is included in the statistical area. The updated median income for the area is $43,000. This translates into a 107% increase in the median family income from 1979 to 1990. w The following chart indicates the income levels of families in the low and very low income categories based on the median income w figure of $43,000 and on family size. „k INCOME LEVELS FAMILY SIZE LOWINCOME VERIJME 1 21080 f W60 I -•1 2 27620 17200 3 30880 19360 4 34400 21600 6 38660 23220 8 38700 24940 7 40860 28880 9 43000 28380 .,L A concentration of low and moderate income citizens occurs in the „ j census tracts that comprise the older areas of the City. Below is a listing of the census tracts with a high concentration of low arid moderate income persons. Census Tract Percentage Law/Mod 209 86.26 210 86.67 211 82.73 212 67.30 213 75.67 214 78.36 206.01 76.07 207 73.94 The figures above are based on 1980 updated information provided by the Department of Housing and Urban Development. some 1990 census tracts have been divided as a result of increased population. 2-5 ii Family Size Over the past decade Denton has seen an increase in the number of small families in need of housing assistance. The Housing Assistance Plan prepared by the City in 1978 noted that only st of the lower income households (all races) needing assistance were "small" households. The most recent HAP completed in 1989, indicates that 55t of the lower income households needing assistance are "small" households. Community Development staff feel that one major reason for the significant increase in the percentage of small lower income families needing rental assistance is due to the increased number of single headed households households in Denton. The number of single headed households has increased by 71%. Rousing Inventory CHAS Table 2B presents the figures for housing units within the City. it is important to note that this chart utilizes information from both the 1990 Census and the most recent HAP. Denton currently, has 28,791 housing units. Over 15,000 of those are renter and approximately 10,000 are owner-occupied units. There are 3,072 vacant units. The 1989 HAP noted that approximately 1.2$ of owner-occupied units were substandard and 4.2% of rental units were substandard. This translates into a current figure of 657 substandard rental units and 120 substandard owner-occupied units. Ninety-five percent of these substandard units are thought to be rehabable. Please note that the figures were based on a windshield survey within the older areas of the City. staff feels that these figures are low and do not fairly represent the total number of substandard structures in the City. Over the next year, plans are to complete a i,ousing - conditions study reviewing the condition of the majority of structures in the City, This study should provide reliable data on substandard housing in the City. The pie chart below illustrates the changes in the housing stock over the period from 1980 to 1990. This chart was prepared prior to the release of 1990 Census figures for the total number of housing units. Prior to release of those figures, Denton was estimating its total 1990 housing stock at 29,187. Again, the actual figure is 28,791. However, the chart accurately reflects 2-6 the change in the percentage of single family, multi-family and mobile home units. P OUSING STOCK 1980-1990 r wxa~war tan w mx urwxay »a ex +uaa POM{ nr ax bola NOM 1 awQa rm y qM Mgai ON" tar qx M 1990 1980 Planning and D"gxnant Dspaftwit As illustrated in the chart, multi-family units have almost doubled from 7,845 in 1980 to 15,661 in 1990. The number of mobile homes have tripled from 611 units in 1980 to 1,924 units over the same period. Affordability Affordable housing, as it is defined by the Department of Housing and Urban Development, consumes no more than 30% of a family's gross monthly income. An inquiry into affordability as it relates to the income of low and very low income families indicates that 2-7 I j G very low income families have few options. The charts below provide an illustration of the families who could afford to pay the payment on a $77,300 home mortgage. This is the averari selling price of a home in Denton. Information is also provided on those families who could afford to make monthly payments on a $50,000 mortgage. The shaded areas indicate affordability for low and very low income families. Payments were based on a 9% interest rate with $100 additional for taxes and insurance payments. AVER110E PRICED RAME 50,000 ROME FAMILY VERY LO qM SIZE LOW INC01 I NCO 9F IZLY vEac LOW _E LOW INCOME I CO 1 15050 240M 1 15050 2 17200 27520 2 172110 3 19350 30940 3 19350yy~ M 4 21500 c~ 4 x 5 24940)pp 26660 7 M.Cc , 2E3ep µ ~E : z ~r1411f 1 q' 'x` 7 The average rental rate of $362.00 is affordable for families in the low income range and even families near the top of the very low income range. However, for families whose income is 30% or lets than the median ($12,900 for a family of four), this rate would not be considered affordable. At this time there is no information available regarding the number of families in this income category. Inventory of Facilities and Services for Homeless Persons The following is a list of the facilities and services for homeless or potentially homeless persons. Each listing includes a description of the services available from the organization. Denton County Cooperative Ministries - Provide hot food, clothing, prescriptions, emergency gas, transportation, vouchers for a brief .4tay in a motel for homeless, some rental and utility assistance for potentially homeless. 2-8 ~k ~I Denton County Gospel Mission - Sponsored by New Creation Church. Provides shelter with meal to a maximum 15 single males. Faith, Hope and Love - Shelter facilities for a maximum of 9 persons. Denton Bible Church - Food and clothing assistance. Community Food Center - Food assistance for homeless - and potentially homeless. HOPE, Inc. - Rent, utility and food assistance for potentially homeless families for a maximum of three months. New program will provide assistance to 2 to 3 families for up to one year. Budget and employment counseling provided to assisted families. The two small shelters sponsored by religious organizations are the only available shelters for homeless in Denton. There are no day shelters or soup kitchens available. Food assistance is provided by Denton County Cooperative Ministries and several churches in the City. The Community Food Center generally provides food that must be cooked, but, they do attempt to serve the homeless with special packages of food that does not need to be cooked. Unfortunately, most of the social services available for the homeless in Denton provide only a brief respite to families from their shelterless situation. Individuals and families generally move to the Dallas - Ft. Worth or Oklahoma City area for continued assistances. The program designed by HOPE, Inc, provides comprehensive assistance to families who are about to become homeless. The organization continues rental or mortgage payments while working with the family to get their budget under control and help them find employment. HOPE, Inc. plans to expand in both their focus (they currently only assist families) and type of programs offered. Inventory of Facilities and services for Persons With other special Heeds The following is a list of facilities and services for persons with other special needs, AIDenton - Information and referral service for persons requesting testing for or who have been diagnosed with HIV or AIDS. 2-9 r rf s, Day Home or }fume Place - Full time live in residents or adult day care for those who cannot or choose not to stay alone; program of physically and mentally stimulatirg activities with professional supervision. Denton County Health Department - Immunizations, diabetes screening, blood pressure checks, health screening, and health education. Denton County Mental Health Mental Retardation - Mental health services; diagnosis; crisis services; day treat- ment and residential programs; aftercare; substance abuse; therapy; in-home family support for mentally retarded. Psychosocial client and family support. Adult and adolescent substance abuse programs. Therapy for in- dividuals, couples, families and groups. Denton Home Health care - Skilled nursing in the home. Martin Luther King Jr. Eldercenter - SPAN sponsored hot noon meal program; nutrition education, exercise, classes, social activities. Meals on Wheels - Home delivered het noon meal for homebound, disabled and elderly. North Texas Alcohol and Drug Services - Evaluation; residential and outpatient counseling for persons with alcohol and drug dependency and their families. Personal Touch - Private duty nursing, home health aides, sitters. Retired senior Volunteer Program (RSVP) - Provides opportunities for persons aged 60 and over to do significant volunteer services by matching their skills, interests and abilities with the needs of non-profits. services Program for Aging Needs - Hot lunch program and activities at senior Centers; delivered meals, information and referral; assessments; help in using community resources to maintain independence; homemaker services; transportation services. Texas Department of Human Services - Primary Home Care and Family Care programs to assist elderly or disabled with the activities of daily life. Emergency Response System. TWU Cares - Health and dental care clinic for low income persons. Immunizations, routine health care 2-10 and patient referral. Visiting Nurses Association - skilled home nursing care. Retirementment and nursing homes - These facilities provide various levels of care for persons in need of assisted living or convalescent care. Beaumont Nursing Home - 60 bed intermediate care nursing home. Denton Nursing Center - 208 bed intermediate care nursing home. Fairhaven - Retirement residence, Three meals per day emergency call system. Goad Samaritan Village and Health Center - Duplex, triplex and apartment units for sale or lease. 92 bed skilled and intermediate care nursing facility. Heritage Oaks - Congregate living facility available. y,. Lake Forest Good Samaritan village and Health Center - Retirement apartments and duplexes to lease, 2 meals k, per day available. 60 bed nursing facility. Singing Oaks Apartments - Elderly apartment complex. s The Vintage - Assisted apartment living which include three meals per day and health monitoring. 11.0 bed I skilled and intermediate care nursing home. i 2-11 kj it i CHAS Table 2A U.S. Department o} Housing and Urban Development Office of Community Planning and Development Population and Minority Data Comprehensive Housing Affordability Strategy (CHAS) Name oI durlsd1doMM or 0"Bodurn: FIw Yew P*W: tenter ssal yto FY; through FY: CITY OF DENMON 92 96 1960 Census Data 1990 Census Data Category (a) or Current Estimate 1. TotalPopulatlon 48,063 66,270 2. White(Non-Hispanlo) 39,716 51,968 3. Black (Non•Hispanlo) 4,709 6,206 4, Hispanlo(All races) 2,828 5,937 6, Native Amodcart 84 265 9, Asian and Paclin wlonders 645 1o831 7. Group Mortara 6,626 6,937 e. Institutional 1, 40 7 1o616 Nondnstitutlonat 5,219 5,321 1D. HouseholdPopulatbn 41,410 59033 * Other 81 63 i IonHUD40e99 (9+91) 7 is CHAS Table 2® U,9, Department of Housing and Urban Development Office 0 ammunity PlannIng and Development Market and Inventory Conditions Housing Stock Inventory Comprehensive Housing Affordability Strategy (CHAS) Name orJudsdfOonts) orCornonlum; v Five Year Period: (enter Real ytt) _ FY:gZ 1n,"hFY: 96 cheek one: J CITY OF DENTON []X 19~fl*Canws ❑ Current E vtknate as of: (enter date) Category Total 0 or 1 bedrooms 2 bedrooms 3 or more bedrooms (a) - je1 lo) (0) 1, Total Year-Round Housing 28,791 2. Total Occupled Units 25,719 T- - 3. Renter Occupied Unite - 15.661 4, Naeding Rehab 657 5. Not Rehabbable 33 - - _ T 6. OwnerOccupled Units 10,058 7, Needing Rehab 120 a. Not Rehabbablo 6 9. Total Vacant Units 3,072 to. For Rent * - - 11. Needing Rehab Or 12. Not Rehebbable * _ - 13. For Sale * - 14. Neoding Rehab I6. Not Rehebbeble to. Awshing Occupancy or Held 17. Other * - * Information not available at tbia time. r - formHUD40000 (9191) t';a rk1.. tf } ( ~!1 r 1 U.ar DeParlmenl o} Houslnp and Urbsn DWSlepment CHAS Table 2C 0lflcsof Community Plan nlnp and Developmant Assisted Housing Inventory Comprehensive Housing Affordability Strategy (CHAS) FWe Veer Parkw! (enter Mal yu.) Nuni of Jurltd,a010) or Canardum: Fy; 9 2 I thro"h FY: L 96 Cwrent E sdmate as of: T" date) CITY OF DENTON 12/31/91 Total Stak and Invent-, Celegory Total PO 0 or 1 `Cdrooms 2 bed rD1 me 3 or more bedrooms _ (A) - 1. Project Based Tenant Asslatenoe 2r PuWeHousing 177 ` 38 72 67 - 3. Section 202 140 128- 6 6 (Congregate) 4r Section 8 8r Other HUD 8: FmHA - - 1 Tenant 9asod Tenant Aseletaw - 277 294 134 0r Section 8 705 9. Other State/Local - wHomsowner Avelalana ll rtnHUD40090 (0191) A:~ai1.r rh 'N f' t. I~ I I r ' I IVEFmYEAR STRATEGY Part Three: Strategies ii Priorities for Allooating Investment Prioritization Process The process utilized to set priorities for Denton's five year strategy was a combination of efforts by the Low/Moderate Income Housing Task Force and additional information gained through the CHAS process. Recently, the Task Force was asked to look at the recommendations they previously made to City Council and give input regarding the continued applicability of the proposals. Task Force members, with only one additional recommendation, felt that each item was a valid comment on Denton's current needs in the housing area. Recommendations from the Housing Task Force stated that the following areas of need should be the focus of !-.he City's housing program: Construction of homes for moderate and low income families. Assistance for low/mod income home buyers, e.g. down payment, closing costa, low interest loans. Increasing the supply of.low income elderly housing. increasing the supply of low income rental housing. Including single room occupancy (SRO) projects. Assistance for potentially homeless. Assistance, possibly a shelter for the homeless. Development of programs designed to teach housing maintenance/minor repairs. Increasing the supply of assisted living units and group homes. By utilizing information regarding existing programs, statistical data and service agency comments obtained for the CHAS, staff was able to prioritize the Task Force recommendations on CHAS Table 34 priorities for Assistance. Very LOw nd Low Income Hogsehold2 It has been determined that assistance to very low income households is a priority [or rental programs. Households with the greatest need within the very low income category are small 3-1 r c ' j y households and the elderly. Information on average rent and the average sale price of homes in Denton indicate that both rental and owner housing are affordable to those households in the low income category (50% - 80% of median). Households in the very low income category are not able to purchase an average priced home in Denton and only those very low income families of four or more can "afford" a $50,000 home. Very low income households earning 30% of median or less cannot afford to pay the average rent of $362.00 per month. The Denton Housing Authority has 350 very low income 2amilies and/or elderly waiting for assistance. No rental subsidies are currently available to low income households. However, the relatively low cost for rental housing and the recent drop in interest rates for purchase of housing hale increased the availability of housing for low income families. Figures Prom the most recent Housing Assistance Plan indicate that the number of small families and elderly needing assistance is greater than that of otter categories. Activities Table 3 il'luntrates Denton's focus on mode-ate rehabilitation, acquisition and provision of home-buyer assistance. These activities are chosen as priorities largely because of the City's previous experience, the adequate supply of both rental and owner occupied housing and uncertainty as to the availability of funding for new construction. Current market trends indicate a greater availability of homes for purchase than ever before. With the cost for new homes relatively high, staff feels that assistance with down payment and closin; costs will allow more low and very low income families to purchase housing. An increasing student population and occupancy rates of 95% are an indication that Denton, at some point, may begin to see an increased need for construction of low income housing. However, unless a significant change occurs during the next five years in the availability of rental he, sing, acquisition and rehabilitation activities should provide adequate housing for low and very low income households. Currently, Denton receives approximately $650,000 in Community Development Block Grant funding and an average of $168,000 per year in funds from the Rental Rehabilitation program. New construction is not an eligible activity under these programs. Consequently, Denton's housing programs have stressed rental subsidies and 3-2 r rehabilitation of existing owner and rental properties, HOME funds will be requested from the State. State of Texas housing priorities, as described in the CHAS, are rehabilitation and acquisition. Texas housing officials have stated that they intend only to provide funds for new construction to the "colonial". At this time, the availability of private or not-for- profit funds for new construction cannot be ascertained. geographic Areas HAP figures regarding housing need indicate a greater need among minority households. Denton's priority for investment in rehabilitation will continue in the areas of greatest minority concentration. This area is largely (single family residential. Current owner-occupied and rental rehabilitation programs target the single family structures in this area. Denton's fair housing policy includes the promotion of racial and economic diversity within neighborhoods. Since the minority neighborhood currently contains most of the City's low income housing, a portion of rental funds and all funds for new construction of low income housing will be targeted to other neighborhoods. This action is an attempt to encourage the production of low and moderate income housing throughout the community thus encouraging low and moderate income minority familial in search of affordable housing to neighborhoods outside their "traditional" areas of residence. I 3-3 Relevant Public Policies long Range Housing Policy The City's adopted land use policies are embodied in the Denton Development Plan (DDP) adopted in 1988. A number of policies in this plan are particularly applicable to affordable and supportive housing. 10 Housing Diversity. These policies are designed to insure and "strongly encourage" a wide range of housing types. These policies are the opposite of exclusionary policies. Adopted policy statements include the following: "Provide a wide range of housing types in such quantities city-wide and seotor-wide that correspond to Denton citizens, financial capabilities and desires for differing life-styles." "Emphasis should be given to the development of diversified housing in all sectors of the city, which also suggests that one housing type should not be concentrated in any one sector of the City." "Create codes and ordinances to promote and encourage the quality of smaller size housing." 2. Housing cost and city Regulations. Current trends in development standards have increasingly added requirements to encourage higher quality housing but in so doing have raised the cost of housing by filtering these costs to the developer and then to the new homeowner, The policy of the DDP is to reduce the cost of housing by encouraging growth in the low to moderate housing market, The following are adopted policy statements. "Allow greater flexibility in the siting of a house on a lot, requiring only a maximum building coverage, front yard requirement and fire separation." "Provide more flexible lot width and depth requirements an long as the minimum lot size is maintained. "Explore and implentent housing development concepts such as town houses or semi-detached houses sharing a larger recreational and green space." 31 Preservation of existing housing. The preservation of our existing housing stock is a priority, Following are statements designed to protect older, affordable housings "Modify codes to encourage remodeling of housing and redevelopment of neighborhoods by providing incentives 3-4 in taxes and public facilities. This is not intended to provide incentives to individuals or to modify health and safety codes." "Code enforcement will have a priority in older neighborhoods," "Neighborhoods will be encouraged to interact with the Planning and zoning commission, City Council, other pertinent boards, and city staff." "Special consideration shall be given for the protection of older residential neighborhoods which have benefited from Community Development Block Grant and other similar federal or state expendi- tures." "in reviewing zoning, subdivision, capital im- provements and other proposals, existing neighbor- hoods will be given specific consideration to ensure stability. Compatible redevelopment is en- couraged, including the priority expenditure of public funds over newly expanding areas, specific review criteria will includes Upgrading or eliminating older deteriorating structures will be encouraged to the extent that it is judged positively for the overall neighborhood; Review criteria will consider the impact of proposed development in areas adjacent to or nearby existing older neighborhoods. Proposed development in nearby neighborhoods should be judged by the same design and development standards that would be applied if the development was proposed in the existing neigh- borhood." Policy Implementation Community interest and effoLts to improve existing and expand new programs for affordable and supportive housing is increasing. Public policy and actions in the next five years will be successful in maintaining and improving affordable and supportive housing. Within the last two years, the City of Denton has acted in accordance with its stated, aforementioned, policy to improve affordable and supportive housing. Affordable and supportive housing is an issue which the Denton city council addresses annually in a goal setting/budgetary process. It remains an issue which the Council has noted as being one requiring an increased level of effort. The Community Development office, which administers the city's housing program, was expanded In order to better address the provision of affordable housing units and the ability of low and moderate income families to pay for affordable housing. 3-~ A low/moderate income housing task force was appointed by council in 1988. This task force has been instrumental in positively shaping relevant public policy. As a result of the task force's efforts, the City's stated policy and annual. priority setting, the City of Denton was chosen to participate in a HUD sponsored program. During the next three years the National Development Council (NDC) will assist the city to comprehensively expand and improve available affordable and supportive housing, to include new financing programs and new public-private cooperative efforts. The City has been and will continue to be an active participant with the Denton Housing Authority and other nut-for-profits in the provision of assistance for the homeless and potentially homeless. Working in cooperation with the Denton County and DHA, a new plan for development of an elderly housing project under Section 202 has been recently initiated. This effort which may result in a substantial increase in affordable/supportive housing units for the elderly is exemplary of the kind of multi-jurisdictional cooperation which will lead to success in improving the housing situation in Menton. Regulatggy Framework The impact of regulation on affordable housing is an area which has received considerable attention in the past and for which sensitivity will continue in the future. Zoning district standards and the subdivision regulation process/standards are very liberal and hiqhly supportive of development and maintenance of affordable housing. Construction codes allow for the renovation of existing, usually older, more affordable units, without having to bear the increased costs of new construction codes unless a health, safety issue is present. Lots which may not meet current area requirement are "grandfathered". The smallest lot size is 70000 square feet in the single Family - 7 District, Many smaller single family lots have been approved in Planned Developments to as small an 4,000 square feet. Proposed amendments to zoning and subdivision regulations will have the effect of shortening the time and lessening the regulatory cost of affordable housing, Through the consistent application of adopted public policy, older affordable housing neighborhoods have been and will continue to be protected and preserved from potential rezoning to land uses which would destabilize them or create incompatibilities with these existing neighborhoods. With the next five years, local public policies and actions 3-6 1 ~i designed to maintain and improve affordable and supportive housing will be the beneficiary of a higher profile, favorable activity and expenditure. it is hoped that feCeral public policy and expenditures will be equally favorable. 3-7 `J Programs/Strategies PRIORITY: Maintain existing owner-oocuni d units and provide oeownerehin onno tunities for low and moderate income fami ae. Rationale - The Community Development Office reports 55 families on the waiting list for rehabilitation assistance. The market assessment indicates that homes costing $50,000 or less make up only a small percentage of the local housing market, This fact means that the number of homes available to purchase which are affordable to low and moderate income families are few. Rgcop tten d Proclams/Strategies Housing Rehabilitation Program - Provision of loans and grants to income eligible homeowners for rehabilitation. Homeownership Assistance Program - Down payment and closing cost assistance for first time home-buyers. City Homesteading Program - Purchase of FHA, VA, RTC, and other foreclosed properties for transfer to income eligible families. Demonstration Developments - City staff will work with local developers to devolop affordable housing neighborhoods. Incentives will be available to developers. Some federal dollars will be available for infrastructure development. status Dentonts Housing Rehabilitation program, funded through CDBG, has been in existence for six years. The program will continue, possibly with increased funding, Staff is currently working to set up the Homeownership Assistance Program (home-buyer assistance). Funds were allocated in the 1991- 92 budget to begin program. Additional HOME fume will be requested to continue the program. The Homesteading program and demonstration developments will be new efforts initiated during the next five year period. HOPE III funds will be requested to begin the Homesteading program in 1992. Discussions have begun with local builders regarding the first affordable housing development project. 3-B it PR*ORITY3 Maintain existinu units and increase the aupply o! daoen}, $a a and affo dsble housinq_3r low and ugderata income tenants. Rationale - The Denton Housing Authority currently lists 329 families on the waiting list for rental subsidies or residence in public housing. Ninety-six of those families claim some type of preference. Figures indicate that over 4% of the rental units in Denton are substandard. Again, those figures are based on a limited survey. The actual percentage of substandard units is probably somewhat higher. a4 Q~r3p~ proarams/[trateaies Rental assistance - Provision of rental assistance to low and very low Income families in order to reduce housing costs to no more than 301 of gross income. self Sufficiency - Training and counseling to tenants receiving rental assistance in order to promote self sufficiency. Rental Rehabilitation Program - Deferred, forgivAble loans to musta be ymadowners for e availableh to veryilowaandnlow incomelfamilies. which Low Income Housing Production - specific projects utilizing public occupancy unitsincome housing units, including single construct and rental private status The Denton Housing Authority currently provides rental subsidies and manages the 176 public housing units. In order to request additional necessaryfor other Denton vouchers Housing n Authority certificates shire additional staff. HOME Rehabilitation program city staff tcurrently continue administer the i program the with Rental and intend 3-9 .,t 15 PRIORITXt Provision of services to home eaa and aotentia 2ly homeless to ageist them is obtaining adecrvst• ahal Mina shelter and nromot n sel! su!liofenav mainta;aiq 89tiona e - Service agency personnel report a growing number of homeless or potentially homeless families and families requesting food and utility assistance. There may be a lack of adequate shelter facilities for women and families, 8eoommended Proargms/ar.ateg 0 Rental/Mortgage Assistance - provision of rental and mortgage payments designed to assist families threatened with eviction or foreclosure, Employment and Budget Counseling - Counseling designed to assist homeless or potentially homeless families in gaining employment and maintaining control over the family budget, Food Assistance - provision of food or grocery vouchers to homeless or potentially homelcis. Transitional Housing - Provision of housing assistance and counseling over an extended period of time (12 to 24 months) in order to promote self sufficiency, 5t__at~g HOPE, Inc, currently provides short term assistance for families threatened with eviction or foreclosure. CDBC funds have been allocated to HOPE for a program designed to assist families for a longer period of time. Several agencies and churches in the City provide food assistance to families in need, The University of North Texas and Texas Women's University have agreed to conduct a study of homelessness in Denton. Additional information on the homeless p„pulation should be available by June 1992. r 3-10 _ vrr.rrr► A r FRIORTTYs Provision Of Assisted housing and servioes for those with eoegial needs including the elderly, fray elderly, mentally And Dbysigolly disabled and persons with Alne• R&tionale - There is a lack of assisted housing for low income elderly. service providers indicate a lark of group homes for mentally disabled. No rental units have been constructed in Denton since the new accessibility standards have been in effect. AIDenton notes that the number of persons diagnosed with HIV or AIDS In Denton is increasing. Recommended programs/ a egies Elderly Housing Production - Construction and/or rehabilitation of units for low income elderly and frail elderly, Barrier Free Housing - Provision of assistance to rehabilitate units for physically disabled. supportive Housing for persons with AIDS - Provision of rent, ut li.ty and mortgage assistance for persons with AIDS, supportive Housing for Mentally Disabled Persons - Increase supply of group homes and rental assistance for mentally disabled persons. Status Denton Housing Authority and the City are currently working on development of a low income elderly project. The project should provide an additional 40 low income elderly units. City staff dogs not currently have enough information regarding need to anticipate supportive housing assistance needs for persons with AIDs, physical or mental disabilities, Y.-fore research into this area of need will take place over the next year. 3-11 1. Institutional struoture During the past year, the City of Denton has initiated a comprehensive approach toward increasing the supply of affordable housing. Denton was chosen to participate in a now HUD program, "Public - Private Partnerships for Affordable Housing1t. The program provides Denton w i the assistance of the National Development Council (NDC). iDC is "teaching" the City's housing staff how to develop affordable housing. The NDC'training emphasizes the creation of partnerships with local lending institutions, not-for-profits and other governmental entities, staff has already begun a project which will require cooperation between the Denton Housing Authority, Denton County and the City of Denton, Future projects/programs will entail the city working with local developers and lending institutions. These cooperative efforts should create lasting partnerships that will allow Denton to become increasingly innovtive in its efforts to promote housing. Below i7 a description of the various entities that are currently involved in the affordable housing program: City of Denton The City of Denton administers the community Development Block grant program. This program includes the housing rehabilitation and home-buyers assistance program, Tho City also administers funds available under the Rental Rehabilitation program. The Community Development office of the city acts as the coordinating body for the City's housing program. The role of the Community Development staff is to bring together the various housing interests within the City. The staff will initiate projects that require the participation and cooperation of the entities described below. Denton Housing Authority The Denton Housing Authority administers the Section 8 program for Denton County. They also manage the elderly and general public housing unite. DHA staff have implemented several service programs for low income families in the community including food assistance, health care and a self-sufficiency program. DHA will initiate new housing projects and programs. Their experience in management of subsidies and units will be extremely beneficial as Denton increases the number of assisted units. ~iOPR, Tnc. HOPE, Inc. provides assistance to those families at risk of 3-12 beooming homeless. HOPE currently administers FFMA, Emergency Shelter Grant, city general fund, city CDBG and funding from other sources. Funds aee utilized to pay for food, :ilothing, housing and transportation expenses for potentially homeless families. The governing board of HOPE has plans to continue expansion of services by the agency. HOPE will continue to play a very important role as the major provider of housing assistance for families "at risk" of homelessness in Denton. Denton County Housing Finance Corporation The Denton County Housing Finance Corporation is the product of a joint efforts between the City of Denton and Denton County. The not-for-profit organization raises funds for the development of housing throughout the county. Community 8ggeJng_ILq3Lelopment Organii t$ ion Denton is currently attempting to set up a community Housing Development Organization (CHODO). The organization will be dovoted to development of financial and technical resources designed to create affordable housing in the community. Lending Instit_ytions Each of the lending institutions in the City has been contacted regarding their participation in the partnership program. it is anticipated that lending institutions will provide financial stippo.rt for home-buyer assistance programs, "pilot" affordable housing development projects, and economic development projects targeted to businesses. owned by low and moderate income citizens. ;,octal Developers /Builders RApresentatives from the local Housing and Apartment Builders Association are active on the Housing Task Furce. Builders and developers are asked to participate in discussions concerning how to create a regulatory atmosphere that is favorable to affordable housing. Pilot affordable housing units and subdi;tisions will be constructed through a partnership with the development community. Human services Committees The City of Denton's Human Services Committee (HSC) makes recommendations to city Council concerning the appropriate expenditure of human service dollars. service agencies requesting funds provide a variety of services including housing supportive 3-13 i services. The role of HSC is to assess the need for supportive housing services within the City and recommend funding of those agencies that can best fulfill the need, Educational Community Denton is fortunate to have two universities, the University of North Texas and Texas Women's University, within the City. The universities are an excellent resource for housing and social studies needs assessments. Both universities and the City will embark on a joint effort to conduct a homeless study. Sociology staff from UNT and TWU, utilizing graduate students, will carry out an assessment of the homeless. The city will provide a portion of the funding for the study. 5MMY ii Denton has many strengths that will promote implementation of the stated five year strategy. Strong relationships already exist between the City and each of the major players. The two major housing providers, the City and the Denton Housing Authority have cooperated on the rehabilitation of public housing ' units, the administration of the rental rehabilitation the development of new housing policies for Denton, program and The educational communl.ty Is a vast untapped resource that will be able to assist City staff in several areas. Studies designed to assess needs which promote more effective targeting of scarce resour❑es can be carried out either by the universities or city staff with direction from university personnel. Weaknesses in the institutional structure are few, but they do exist. They are largely in the delivery of services and programs. They stem from a lack of expertise by local housing providers in program/project development. Technical assistance from the National Development Council in the financing and development of affordable housing projects will improve the ability of the City to deliver housing and supportive services. 3-14 f<1 f! Coordination of Resources The following is an inventory of the resources known to be available for development of affordable housing and supportive services: Community Development Block Grant,. Funds are received from the Department of Housing and Community Development and administered by the City of Denton's Community Development office. Ths annual allocation is approximately $600,000. Over 50% of the annual allocation is targeted to housing and housing related programs. Rental Rehabilitation= Average annual allocation of $160,000 received from both HUD and the Texas Department of Commerce. Denton has requested $250,000 in 1991 funding from the Texas Department of Housing and Community Affairs, - HOME. Staff will prepare an annual application for HOME funding from the Texas Department of Housing and Community Affairs. Denton is not currently eligible to request HOME funds directly from HUD. It is anticipated that approximately $500,000 will be requested annually. Housing Assistance Payments The Denton Housing Authority receives housing assistance payments to support the local public housing units and section 8 certificates and vouchers. Emergency Shelter Grant Program ESGP funds have, in the past, been requested by both the C1,ty and individual service agencies. Staff anticipates that requests for these funds will continue. It is not certain at this time which organization will make future applications for funding. Denton County Housing Finange gorporation. The DCFHC has approximately $500,000 earmarked for development of affordable housing in the County. No decision has been made by the Corporation board regarding use of these funds. Federal Emergency Mranagement Funds FEMA funds are provided to HOPE, Inc, in orde to provide short term rental assistance to potentially homeless families. The annual allocation from FEMA has dropped in recent years from a high of near $60,000 to approximately $47,000 for 1991. Energy Assistance Program, The City of Denton providos approximately $140,000 to promote energy efficiency through the Energy Management Program. Staff persons are available to complete energy audits of homes. Incentive programs provide utility rebates for persons installing energy efficient equipment in their homes such as heat pumps. Weatherizati_Qn proarAm Weatherization services are provided to 3-1lf Denton County by Community Services Incoporated. Funds are available to weatherize homes for very low income persons. In 1991 fu,iding available to Denton county was $109,000. only $60,000 will be available in 1992. IW-MU1 Funds allocated to the City through CDBG, HOME, Section 8 Housing Assistance Payments and Rental Rehabilitation will be utilized to meet the stated priorities of acquisition, rehabilitation, rental subsidies and home-buyer assistance. HOME funds will allow the City to continue the Rental Rehabilitation and Homeownership Assistance Programs (home-buyer assistance). The new federal program will also provide funding for acquisition and/or rehabilitation of properties for homesteading and if necessary to increase the supply of public housing units, small increases in the amount of CDBG funds allocated to Denton will allow the city to continue the owner-occupied rehabilitation program and the rehabilitation of properties for homesteading purposes. Infrastructure development or site improvements for new affordable housing development is a potential use for these funds. CDBG dollars will also be utilized to develop or improve public facilities including parks and community centers. This activity will enhance the quality of -life for those in low and moderate income neighborhoods. City staff will attempt to leverage the federal and state dollars received by the City with funding received by outside agencies and other local sources of funding. Both the infrastructure and human services funding processes require information from those requesting funds regarding the project/program budget. Applications request a listing of the various funding sources dedicated to the project/program. From this process, city staff are able to determine which projeots/programs best leverage the CDBG, HOME and human services dollars and decisions can be made accordingly. 3-16 i CHAS Table 3 U.S, Department of Housing and Urban Deveiopment Office of Community Planning and Development Priorities for Assistance 5-Year Plan Comprehensive Housing AHordabllity Strategy (CHAS) None of Jonsalaoryq at Consor ! Five Year Period: (enter Cisco yrs.) CITY OF DFNTON FY: through F'!. _ 92 96 Flowers nens Acfivlty Eldorly Firs me Homebupera - Other Persons I d 2 Member Small Relaled Large Related All Other Exfsong tth h mn ~OMeis Homoless With HouseAlrolde (2 6 4) (b orCmore) Ho D olds F;omeowner$ F Q Pe sons Special Heeds t (H) at Laww4scomo 1. Moderate RehablMlatlan I Acqulsidon 1 1 1 1 1 1 2 2 Persona 2. New Construction, Substantial 3~___ Rehabllitebai, Related Inlrastruc"" 2 3 0 0 2 2 3 3 3- Rental Assistance 1 1 2 2 1 - - 1- - 4. Honwlwyw*Assistance t 2 b, Support F"lles end Services 2 2 3 3 2 1 2 1 2 ottw S. Moderate Rehabilitation I Acquisition Low-income 2 2 2 2 1 1 2 0 2 Persons 7. Now Conswctbnr Substantial - Rahaislitatlon, Related Inhasbucture 0 0 0 0 0 1 2- 0 3 G _ d S. Rental Aulsumos W 0 0 0 0 O y 3 9. Honwbuyont Auislance 1 2 10. Support FaaNlles and 3orvlow 0_ 0 0- 0 3 2- 3 0 3 i i I i b s .t l formHU040000 (991) ONEmYEAR PLAN Part Four: Resources J Resources Sources The City of Denton anticipates receipt of approximately $5o0,o00 in HOME funding and $650,000 in Community Development Stock Grant funds. These two programs will provide the major source of funding for the City's housing program. In addition to these programs the City of Denton will continue to seek other funding sources not currently accessed by the City. The City of Denton through its relationships with the Denton Housing Authority and other not-for-profit housing providers will encourage active solicitation from a variety of funding sources. on occasion, and when needed, City staff will be available to assist not-for-profits in the preparation of applications for funding from state, federal and private sources. The following table of annual resources indicates the source of the funding for each planned program/project and the organization responsible for the activity. Matching funds are only required for Emergency Shelter Grant program activities. HOPE, Inc. provides the match through payment of general administrative costs. Allocation P19922:7R~eescyource PrOpf" _ p Ilorttia ~+yM A"WW" HCMtl qty - mov 04"N' HOW i HOMI IM Oft Hot"V PwhebllW" HCMi 1 CM qh, ft"W RWwd~NlMlon HOME qh, &AWA I Hawkq AwW om P.ynyK* DIU Plow H N** Ho.A MW16 Pty 1W pHq ply ftmkv S co 402 pH~ 'At Wyk Harlnp Aut F" • "W NMI Inc. WwwOmW Howhp nwWWWW HK*v Proprwn HCPl. Mm r' 4-1 3 ii Funds listed in Table 4/5A anticipated to be available but not committed in the previous table are HOPE I and II funds and the Low Income Housing Tax Credit. These funds are not shown to be committed because, at this time, programs to utilize these funds have not been developed and it is not confirmed that they will be developed. Staff intend to promote use of the Low Income Housing Tax Credit to owners and potential owners of rental units housing low income persons. Currently, the Denton Housing Authority does not anticipate requesting HOPE funding but would like to have the option of doing so if circumstances change during the coming year. Leveraging of Funds Denton is attempting to leverage funds in as many programs as possible. However, the City recognizes that some very low income families do not have the resources which would all-ow for leveraging of funds. Programs designed to benefit the very low income population therefore, proceed on the basis that the overall benefit to the community is the leverage. Actual monetary leveraging of funds takes place in the Home Buyers Assistance, Homesteading and Rental Rehabilitation programs. In the Home Buyers Assistance program, potential home buyers are required to seep private or other public financing for the home mortgage. Any additional funds needed for rehabilitation may come from the City's rehabilitation program or private sources. Homesteaders who are successful in obtaining a home from the City will, in most cases need to rehabilitate the property. Funds for rehabilitation of these properties will need to be secured from private sources. City housing rehabilitation funds will not be available for these projects. According to Rental Rehabilitation program guidelines, property owners must provide at least 50% of the cost of any rehabilitation project. Applications for assistance which include private funding over and above the required 50% will receive additional points when rated for program participation. Court orders No court orders or consent decrees have been issued that will affect the provision of assisted housing or fair housing remedies within the City for the coming year. 4-2 );s rti. 1.. r Part implementation Rvem ' 'eY t Implementation Action Plan The initial year of Deriton'k:, five year affordable housing strategy will be a year for development of new relationships among various service providers as well as development of new housing and supportive service programs, City staff will, during the coming year, attempt to create a "coalition for affordable housing's in the community. In the past, the City, the Denton Housing .'authority and a few other not-for-profit service providers were the major sources for housing assistance and new housing initiatives. With the technical assistance provided by the National Development Council, the city hopes to involve many other private and public organizations in the affordable housing development process. The Five-Year Strategy indicates that D.anton intends to increase the number and scope of programs designed to assist those with housing and housing related needs, The annual plan attempts to specify those programs that will provide assistance during the coming year and the additional work staff will be doing to create the coalition needed to continue implementation of the Five-Year Strategy. The policy of both the City of Denton and than Denton Housing Authority is that affordable housing and assisted housing units should be distributed over as much of the City as possible with no concen;ration of assisted or low income housing in one neighborhood. Currently, in support of this the cit provides owner-occupied rehabilitation assistanceoto~~low and very low income persons in any neighborhood and the Denton Housing Authority provides certificates and vouchers to subsidize units in many aroas of the City. The age and excessive deterioration of structures in the central portions of the city increase the need for rehabilitation assistance in those areas, over 80$ of the funds for rehabilitation will be spent in this area. The area is defined by the following boundaries; Eastern boundary - Loop 2881 Northern boundary - University Drivel Western Boundary - Bonnie Brae Streetl Southern Boundary - I-35 East, Funds for new housing development and assistance to home buyers should be provided to all areas of the City. One exception will be that development of new low income rental and owner-occupied housing will not occur in the East Denton neighborhood. This neighborhood currently has a disproportionate share of Denton's low income housing, The timetable for activities varies. Some activities have been implemented and immediate benefits can be expected. Other activities are in the development process and may take months to 5-1 ~i provide benefits. Below is an action plan which includes approximate dates for program implementation. Funding eources for activities are provided in the 1992 Resource Allocation chart above. Aotivitioe 1. To encourage development of supportive relationships between public and private entities to promote the development of affordable housing. This activity will be promoted by the primarily by the City's Community Development staff. Funding for administration costs related to this effort will be funded through CDBG administration. 2. To develop new housing policies and programs in accordance with the Five-Year strategy. Funding for administration costs related to this effort will be through CDBG administration. 3. To provide rental assistance to very low income families. The Denton Housing Authority currently provides certificates, vouchers and public housing units to low income families, the elderly and disabled. 4. To promote the preservation of existing low and very low income owner-occupied and rental properties. Existing housing and rental rehabilitation programs will provide immediate benefits in this area. 5. To encourage home ownership among low and very low income families. Both programs designed to most this goal are in the development process. It is anticipated that the Homeowner-6-hip Assistance Program will begin providing benefits during the second quarter of 1992. The Homesteading Program will be implemented during the final quarter of 1992. 6. To develop additional rental units for low income elderly. This project began prior to development of the Five-Year strategy. This is a joint effort between DHA, Denton County and the City. It is anticipated that Section 202 funds will ' be requested for acquisition and rehabilitation purposes. Project will not be completed during the 1992 year. &ff9x able Housing The Denton Housing Authority will continue to provide rental 5-2 housing assistance based on federal preference requirements in an attempt to reduce unmet "worst case's needs. The City of Denton currently has policies in place designed to promote the development of affordable housing. over the next year, these policies and the ensuing building and development regulations will be reviewed to determine their actual impact on affordable housing. The construction of a pilot affordable housing development will provide insights as to the synergism between existing policy and project development. Policies and regulations found to have a negative impact on development of affordable housing will be reviewed and revised if appropriate. There are currently no specific proposals for reforms and no need for reforms is indicated. Supportive Housing for the Homeless In order to address homelesa needs the City of Denton will provide funding and technical assistance to those agencies providing assistance homeless individuals and families. City staff members as well as political leaders are currently active on the local ad hoc committee which has been formed to look at the problem of homelessness in Denton. The committee's first request is for a study of the homeless population to be carried out by the University of North Texas and 'T'exas Woments University. The City is providing financial support for the study. Approximately $33,000 in general fund dollars is allocated annually by the to Denton County Friends of the Family. This not-for-profit organization operates a sheltor for victims of domeatic violence. HOPE, Inc, an organization which provides rent, utility and counseling assistance to those at risk of homelessness is also funded by the city. Both general fund and CDBG funds are provided to the agency to carry out specific programs. The City does not currently provide monetary assistance to any agency providing supportive services to those not capable of achieving independent living. There are no plans to support this type of activity during the 1992 year. Supportive Housing for Persons With Special Needs Additional information regarding supportive housing available for persons with special needs must be gathered. City staff intend to work with service providers in order to develop programs designed to assist this population. Current plans by the Denton Housing Authority for a new low income elderly project include a setaside of units to be provided to the frail elderly. 5-3 t Monitor'.ng Plan In order to ensure that statutory and regulatory requirements are being met, each program administered by Denton's Community Development office has monitoring requirements. Owner-Ocoupied and Rental Rehabilitation Programs Under both programs the C.D. Housing Inspector carries out environmental and cost related assessments. The Inspector completes an environmental review on each project and, if appropriate, informs local, state and federal agencies and completes required studies. The Inspector also provides a cost estimate for each project. Bids received on the projects are compared to the cost estimate and accepted or rejected on that basis. The Inspector is responsible for monitoring the actual construction. He ensures that the project is progressing at a reasonable pace and that all City building, electrical, plumbing and mechanical codes are being met. On rental projects the Inspector contacts Housing Authority personnel to perform a joint inspection on the property. Final payment on all projects is held until all work is completed and up to City code and work specifications. Beginning this year, staff will conduct annual monitoring of projects to determine if the owner is still in residence. Any owner found not to be in residence at the structure will be contacted and advised that he/she is not in compliance with the terms of their note, Mental projects will continue to be monitoring for compliance with contractual obligations regarding availability to low and very low income families. The monitoring effort for these projects will also entail annual on-site monitoring as to the condition of the property. Notices will be mailed to those property owners who have not properly maintained their units. Rome-Buyer Assistance A Homesteading Programs Development of these programs will include setting up a monitoring plan. It is anticipated that the plan will include the followings Assessment of family's income to determine eligibility. Pre-inspection of structure to be acquired. Report to include list of required repairs. Inspection of structure one year after acquisition by family to check for completion of required repairs. 5-A IR~Tf'F'+ltaWt . ~J 4 Annual monitoring to assess condition of structure and maintenance of taxes/insurance in compliance with contract terms. subrecipient Monitoring Subrecipients will be monitored in two ways. A site visit will be conducted twice annually. During the visit financial and a beneficiary information will be audited for -::ompliance with federal and contractual compliance. Requests for -:eimbursement will be audited as to the appropriateness of each expenditure prior to re!,mbursement of that expenditure. f41 Financial Accountability Every month the Community Development staff reconciles the i, expenditure records in the C.D. Office with those of the Accounting Department. Any discrepancies are discussed and resolved prior to any drawdown of funds from the Treasury. r summary Each quarter a report will be prepared on CHAS goals and the extent to which those goals are being met. Any problems or significant successes in reaching the annual CHAS goal will be noted in the quarterly reports. Reports will contain information on the City's programs and those agencies reporting to the city on a regular basis. 5-5 X CHAS Table A/5A U•5, p~parnnant of Housing and Urban Development plfioa al Community Planning and Do";oMerd Antlclpated Resources & Plan for Investment Comprehensive Housing Atlordabllily Strategy (CHAS) Narne of Axisdlcuon(s) orcon+orcum: CITY OF DENTON 1942 - Anticipated resources e>tpecled to be oommined to pro)KtUacfivi ties during FY (COWS) Funding Sours Antidpale Expect - Fadersd Funds AwaMed po be Av"able b +omrnfr plahon alu tan 78nan1 ew Ho buyer -prong ~ pWrt~ Operatog or to ba Awarded Assirtanoe Construction Assistance Grants Services t;osts W1 to Jutladiodw (A) (B) (C) (D) (E) (F) _ fG) (H) (1) 1. Home FROM STATE 500 500 150 200 U 41 150 0 1 2. Hope 1 0 0 0 0 0 U 0_ 0 3. Hope 2 0 0 0 0 0 0 0 4. Hope 3 250 0 0 230 0 0 - 20 5. CUBG 650 400 350 0 0 0 0 50 0 6. DOE/Other Energy Prg, 0 0 0 0 7. Other B. 9. Subtotal • Housing 1400 900 500 430 0 0 150 0 70 0 10. CDBG (Homeless) 25 0 0 0 0 0 25 11.ESG 40 40 0 0 40 0 12. Perm. Housing for 0 0 0 0 0 0 0 Handicapped 13. Tianshlonal Housing 0 0 0 0 0 0 U 14. Shelter Plus Cato 0 0 0 / 16. CAW IspadM 17. I&Subtotal • HOrMMU 40 65 0 0 0 0 0 0 65 0 19. Total to AWMIctlon 1440 965 500 430 0 0 150 0 135 U Pape 1 of 3 lotto HUD40M (9191) Funding Sours I Anticipated resources expected to be committed to pio*,tslaouviries during FY ($00015) Federal Funds Aw9rded Anticipate Expect or to be Awarded to be Available to Commit Rehabilitation Acqu sitbn Tenant Now Rome Buyer Planning Support Operas ng I to Qther Entities Assistance Const icn Assistance Grants Services Costs (A) B} ID1 (E) (F) (01 _(H) (l) W 20. Hope 1 150 0 0 0 0 0 0 0 / 21. Hope 2 150 0 0 0 0 -0 0 - 0 22, Hope 3 _0 0 0 0 0 0 - D / 1 - E - 23. Section 202 Elderly 1500 1500 1000 200 300 0 0 / 24, Section Sit Handicappe 0 0 0 0 0 0 26. Rental Cerldicates 5475 5475 5475 0 26. Rental Voucher 270 270 270 0 27. Mod Rehab SROs ProJ. _ 0 0 0 / 28. Perm. Housing for Handicapped 0 0 0 0 0 0 0 0 29. Transitional Hnusing 200 200 0 0 0- 0 0 80. LIHTC 30 30- 30 0 0 0 0 0 Q 31, Public Housing MROP 0 0 D 32, Public Housing Develop. 0 0 ^ 0 0 0 0 0 33. Public Housing CIAP 0 0 0 0 0 10401 he nsiviat,'11AIProg r,141'. 35. FmHA 0 0 0 0 0 0 0 - - - - 36. Other Isvwhl F141A 60 60 0 0 0 0 0 0 0 0 37. W - 38. 39. Totes • Other EnWies 7835 7535 - 1030 200 6045 0 0 0 0 0 40. Total • Federal 9275 8500 1530` 630 6045 0 - 150 0 135 0 Page 9 of 3 form HUD-40090 d F Medpi6d- retouraes expect d two bo aomminad W ProlenY6lacovitaa dmp F 1 Funding Source Anudpau Expect Hans Buyer P znniiq Support CCosts 'ta ~lilas b be Awilable to Commit FlehahiNtaOOn Acquisftbn Aaktar" Consmxdw Assistance Non•Fsderal Funda (A) (By (q 101 IEl IFl I 1 41. Total State Furls 42, Total Local Funds 0 0 0 0 0 0 0 43, Total Private Funds 150 150 150 0 0 0 0 0 0 Total. Non-~ Funds 150 150 150 0 44. 0 135 0 150 45, Grand Total AN Funds 9425 8650 1680 630 6045 0 i I Iona HUD- t Pape 3 0l3 i 1 t; I 3 U i U.S, Dg"Mpanj at Housing and Urban DirvoiOPff CHAS Table 58 gtiice of Communiy Planning and De"IOPT l I Goals for Families Comprehensive Housing Affordablfily Strategy (CHAS) to be Assisted with Housing Fv, "mot Ji n&6c*NX0 w un1 1992 CITY OF DENTON - Renters Dw-"rte- ow Ola '-"~sLLng _ first- me en Renters Homeowners Wi Assistance Provided Total TOW en Homeowners Section Goats , A 2 Member SmaA Related Large Related At 00W olds Ihl noonw Otat~p b V Y l n Hausa " (2104) (6 of mars) Househ f g - 215 (idle (E) lF) Ic) (A) (g) (C) (0) ° 40 36 1,022 32 s All (o to 60x d t1)' 0 36 I. v«yLOw4noerne 1,062 1,062 316 450 220 32 4 0 0 0 40 2, Lod Astaba A"Wolaw 76 76 40 r 0 0 0 0 0 0, Now cone. sub RMreb, 0 0 0 0 0 0 RNeod taar.en+aure / 220 36 1,022 4, RenWAeskrroe 1,022 1,022 316 450 4 0 4 Hansw#w Ntlsunes 4 4 0 0 0 ° a supyonlien,rse 71 0 * 45 * 22 * 4 71 - - - 0 0 10 22 0 32 7. 06W Law*W000 32 32 0 0 0 (stx~trFA' - 10 16 0 26 AwNMW 26 26 0 U ° ° 0 e. Wit Rehab • 0 0 ° ° 0 0 9, tow cons6 Bub fMtrb, 0 0 0 0 0 m, } HdUed i1trMYVCeue 10. Renal Awhrtoe 0 0 0 0 0 0 0 6 0 y 6 Homes" War" 6 6 0 0 0 0 0 t2. SuppaA Ben,oes 0 0 0 0 0 - ( - 12 36 1,022 42 30 0 _ t0.TeWleea400eu 1,094 1,094 316 450 220 pl w 1 erd 0 0 0 0 0 U. ON"r Mreeree 0 0 0 0 0 (yyeheaq%dlmq• 3U 0 72 I&dMWlow 1,094 316 450 220 36 1,022 42 (UnM 1~ end 5~l 'Dr, d aVp~W~ based on HUO broorrN Inert wfet requMed s1W Cory edjupmanb. * Self-sufficiency Program beneficiaries also included in rental assistance numbers. v lom, HUD40090 (9!911 I' Nw 4 I CERTIFICATION The City of Denton hereby certifies that it will affirmatively further fair housing. Signature of Certifying Official Lloyd V. Harrell, City Manager I~ CERTIFICATION The City of Denton hereby certifies that it will comply with the requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 19701 as amended, implementing regulations at 49 CFR 24, and the requirements antidi sectionn104(d)rofithe Housing and clacement ommunit a Develop cation aesietan4 plan under a oertlfication that the jurisdiction is following suent of ch acplan)197 (including Signature of Certifying Official Lloyd V. Harrell, City Manager Notes The jurisdiction's execution of these certifications acknowledges that it will maintain supporting evidence, which shall be kept available for inspection by the Seoretary, the Comptroller General of the United States or its designees, the Inspector General or its designeea, and the public.