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HomeMy WebLinkAbout05-19-1992 r 4_ f~ ell 07 AUvidalieni_q___ AGENDA we CITY OF DENTON CITY COUNCIL ~i,~ / y May 19, 1992 4 Work Session of the City of Denton City Council on Tuesday May 19, 1992, at 5:15 p.m. in the Civil Defense Room of City Hall, 215 E. McKinney, Denton, Texas at which the following items will be considered; NOTE: Any item listed on the Agenda for the Work session may also be considered as part of the Agenda for the Regular Sessio;i, 4 5:15 p.m. 1. Executive ;session: A. Legal Matters Under Sec. 2(e), Art, 6252-17 V.A.T.S. B. Real Estate Under Sec. 2(f), Art. 6252-17 V.A.T.S. C. Personnel/Board Appointments Under, Sec. 26252-17 V.A.T.S. (g)~ Art. 1. Consider appointments to the Board of Adjustment, Building Code Board, the Electrical Code Board, the Plumbing and Mechanical Cade Board, and the Sign Board of Appeals. 2. Receive a report and hold a discussion on the 1985.86 bond issues and receive a recommendation from the '91 Committee regarding the spending of interest money from the 1985 issue and give staff direction, 3• Receive a report and hold a discussion regarding the revised Council Budget Questioinaire, 4. Receive a report and hold a discussion regarding S.B. 971 enabling cities to pass a sales tax for economic development. Regular Meeting of the City of Denton city Council on Tuesday, May 19, 1992 at 7:00 p.m. In the Council Chambers of City Hall, 215 E. McKinney, Denton, Texas at which the following items will be considered: 7:00 p.m. 1. Pledge of Allegiance 2. Consider approval of a resolution of appreciation for John Trent. i 1 r, ~vncla too, ' y~ . Off(, n~entla llarn_____ City of Denton City Council Agenda May 19, 1992 Page 2 7, 3. Consent Agenda Each of these items is recommended by the Staff and approval thereof will be e.trictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the City Manager or his designee to implement each item in accordance with the Staff recommendations. Listed below are bids and purchases orders to be approved for payment under the ordinance section of the agenda. Detailed back- up information is attached to the ordinance (Agenda item 4.A). This listing is provided on the Consent Agenda to allow Council Members to discuss or withdraw an item prior to approval of the Consent Agenda. A. Bids and Purchase Orders: 1. Bid #1357 - Security and Fire Alarm Systems 2. State Contract - 1+ Long Distance Telephone and Service B. Tax Refunds 1. Consider approval of a tax refund to K. Dale Brown in the amount of $793.43. 4. ordinances A. Consider adoption of an ordinance accepting competitive bids and awarding a contract for purchase of materials, equipment, supplies or services. (3.A.1. - Bid #1357, 3.A.2. - State Contract) , B. Consider adoption of an ordinance canvasing the returns and declaring the results of the recount held for the regular municipal election, Place 6. C. Consider adoption of an ordinance implementing a truck route on Hickory from Bell to Bradshaw and on Bradshaw from Hickory to McKinney. D. Consider adoption of an ordinance approving a c+ontracc for engineering construction period vcrvices with A un Plunirer and Associates, 3 during the construction. >f the Wastew4lvr Treatmen, Plant Phase 1 and fl improvements. (The Publi.; Utilities Board recommends approval.) i` ti Agoncla No City Of Denton City Council Agenda May 19, 1992 halo _/y t~,Z, ~ Page 3 E. consider adoption of an ordinance amending tennis center fees to be charged by the Department of Parks and Recreation. (The Park and Recreation Board recommends approval,) a F. Consider adoption of an ordinance allowing implementation of a Summer Food Service Program, funded by a federal grant and beginning June 8th. G. consider adoption of an ordinance approving the retainer of the lawfirms of Henderson Bryant & Wolfe, Whitten and Loveless, and Wood Springer & Lyle to represent•Chief Jezr Officer Casteel and Officer Ray in pending litigation. 5. Resolutions A. consider approval of a resolution approving the Final Statement of Community Development Block Grant Objectives and Projected Use of Funds, B. Consider approval of a resolution temporarily closing Charlotte Street from Bonnie Brae Street to Avenue H on June 51 1992, from 4:00 p.m neighborhood block party 9'00 p,m, for a C. Consider approval of a resolution temporarily closing Fox Hollow Street, from Kenwood Street to Timber Ridge Street, on May 30, 1992 from G:30 p.m. to 8:30 p.m. for a neighborhood block party, D. Consider approval of a resolution postponing the regular city Council meeting of June 16, 1992, to 7une 23, 1992, G, Consider an appointment to the North Central Texas Council of Government's Regional Transportation council. 7, Miscellaneous matters from the city Manager, 8. Official Action on Executive Session Items: A. Lega. Matters B. Real t;tate C, Perc:ongel D, Boar, appointments i' S r. - - Nowla No _y_.U AyonCta 11(mi--•--- y2 City of Denton City Council Agenda ~u10 - May 19, 1992 c~ Page 4 9. New Business This item provides a section for Council Members to suggest items for future agendas, 10. Executive Session: A. Legal Matters Under Sec. 2(e), Art. 6252-17 V.A.T.S. ' B. Real Estate Under Sec. 2(f), Art. 6252-17 V.A.T.S. C. Personnel/Board Appointments Under Sec. 2(g), Art. 6252-17 V.A.T.S. NOTE: THE CITY COUNCIL RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME REGARDING ANY ITEM FOR WHICH IT IS LEGALLY PERMISSIBLE. C E R T I F I C A T E I certify that the above notice of meeting was posted an the bulletin board at the City Hall of the City of Denton, Texas, on the _day of , 1992 at o'clock (a.m.) CITY SECRETARY ACC00087 4 Y. r? r 1 ai. 1] 41 N t1 C I T Y, _ ~oUNCIL:= J ~ a ~1 ~Tt 4.4141 rid i 1 to a 44- c1~ ~ :1 l r- t# 1 . E -ffr LL f ~ 41 ppOflQ00pp~ t. ~ 1 t.ttt ~ °n1 f.. ro t t1 0 Y. r +.~u~ t_ r~#tffi~~ 1t .:jt~ttf3rlEa`ta+ 1 fl:i' ,rl it~. a Il+:~i~ { {hta ~tZt rr}rr+ 3tfi.-ra' I r1 ti !lf~Iilli~:. ttl~ Ian-11 ~J~.~.. r.:+! .r111 i! ll~a.i , f. r s, ~le!~da No. w ~a1 ' D/lam ' A~crrQa Ilrm__ ~ 5 ~ d- t,., rktle qa., CITYOI DEWrON, TEXAS MUNICIPAL BUILDING / DENTON, TEXAS 76201 / TELEPHONE (617) 668-8307 O11lce o1 fhe Clty Manager MEMt'~R1~P7DiLTM q TO: Lloyd V. Harrell., City Manager FROM; Rick Svehla, Deputy City Manager DATE: May 15, 1992 SUBJECT: Update on the Bond Issues and Suggested New Projects for the Interest Money In the past year or so, we have included updates on the status of both the 1985 and 1986 bond issues, We have attached a copy of those for the Council's review, The 1985 issue was a $10 million issue strictly for streets and related drainage improvements. All of those improvements have been made with the exception of two. Those are Locust Street from University south to Parkway and Elm Street from Mulberry south to Eagle. You can see in the original. issue that those two streets were estimated to cost almost $1 million. Right after the 1985 issue was passed, the Highway Department came in and overlayed both of these streets, The '91 Committee and the Council at that time saw fit to wait to see if there were other projects thac wero needed, Indeed, the following year we did ' receive an offer from the state to rebuild U.S, 77 from University to 1-35. The '91 Committee and the Council reserved. this $1 million as construction match money that was required in that Minute Order, Besides finishing all of the streets in the original proposal, a number of other streets were added using interest money from this bond issue, These were all done at the recommendation of the '91 Committee and concurred in by the City Council, The 1986 bond issue has the majority of its projects also completed, At this time, all of the street projects have either been completed or are tinder construction, In January, the council also issued the last bonds for the last drainage projects to be built within the next year, As you all know, the fire stations have either been completed or are tinder construction from the 1986 money and prior. 1983 mosey, The Animal Control Shelter has been completed. All of the parks work in torms of development and field improvements are also under construction. That left us with four ti e r. r A~onda I!om ~ Lloyd V. Harrell t'aln May 15, 1992~~ 3 Page 2 building projects, the two rec centers, new law enforcement/court complex, and the library, Just recently, Council has made some decisions concerning the r.ec centers, and those decisions were also recommended by the 191 a Committee as well as your Parks Board. That leaves the library and the law enforcement/court complex. As you all know, the initial work on the Moore facilities began to address a court and police building leaving only the library to be addressed. The only other projects that have not come to a fruition from the 1986 bond issue are the highway projects. We continue to await the announcement of the letting of Teasley Lane. As you all know, we have had the first public meetings on Fort Worth Drive or U.S. 377. We have seen some initial drawings on U.S. 380 from Locust to Loop 288, and we have been told that Loop 288 from University south to the Mall has not had any work started on it yet, You still have bonds authorized for all of these highway projects. However, following the approval of the 1986 issue, the State Highway Department adjusted procedures so as to lessen the amount needed from local governments for these projects. Thus, much of these approved bonds will not have to be sold. As you all know, we anticipate selling bonds next year for the completion of the law enforcement/court facility leaving the remainder of the bonds for the library to be sold in the near future. I might add that it also leaves some parks bond money left unsold, per Council direction, since there Is not enough funding left for the rec centers, These bonds will be retained until they can be supplemented by future bonds. The last thing I wanted to visit with you and the Council about. is the expenditure of the interest money from the 1985 and 1986 issues, Last month the '91 Committee met to discuss those options. Currently, there is approximately $300,000 of interest money that has been generated from the 1986 bond issue, Principally, that interest has come from sale of parks bonds. As you may recall, the bonds for the second rec center have been sold as well as a large amount of the park development money, Because the arks Department was successful i obtaining grants, the oevelopmer,c money was not spent, immediate since it was used ar r-ur match LO the grant. Consequently, ,rjenerated int,3rost. Because of the neUd for. input and the revie± bl :he Parks Bczrd and the Council, t:ho rec center money has not )een spent yet Pi`.her. The 191 Committ recommends that this money be used in con;anction with the orig,, -J. intent of the 1986 election, Those inter s include land acquisi+ on (for rec renters), suc`, as the Teasl-iy purchase or land in northeast section of town Park developpent such as ne, tele at Teasley, \ or in the nort'- iat, park ac( )s,-3 at North Lakes, poo renovations, I+4 001fa No. _ 9a ~ O/( Agandd Nem_.. (k l? S^~ Lloyd V. Harrell May 15, 1992 Page 3 etc. As soon as the Council makes a final decision, th.e staff will move forward in this area. Also, the 1985 issue has generated approximately $310,000 in interest. Since that money was originally voted as street and drainage money, the '91 Committee suggested that the money be used for continued improvements to our street system. Indeed, that matches well with the Council's continued priority for streets. At R our last meeting, the staff developed a recommended list based on the condition of the streets in the city. Indeed, we still have many streets within the city that need attention, We included that for the Council's review also. The 191 Committee felt that the staff should make this same recommendation to the Council based on 01 our street rating system and the number of calls that we are receiving, and we have attached that list. We have also attached a list of the activities that we have all ready completed this summer and a list of our maintenance needs for the next three years. Obviously, if Council would prefer us to use the money on different street projects, that can be done. We would like concurrence from the Council to proceed with this list or substitutions as they see fit. If the Council has any further questions or needs any other information, we would be happy to try to answer those at their conven e. Rick Sveh a-~ Deputy City Manager RScbw AMM0014E Attachments 1 Y. Al)ond,^ilom ~5 85 ISSUR Description Cost/Statue Remarks Elm Street $300,000 Money reallocated to U.S. 77 North a Locust Street $600,000 Money reallocated to U.S. 77 North 86 ISSUE STREETS/TRANSPORTATION/TRAFFIC CONTROL Description Coat/Statue Remarks 1486-87 Turri Lanee Done Only money left is for matching State Grant at Carroll & University Gillian Miller Done Signals-University & Carroll Done New Signals Done $11,000 left for poles at old North Road and U.S. 380 $44,000 left from signal at U.S. 380 and Loop 288 changed to Collins Street and Fort Worth Drive (State will rebuild 288 @ 380 with 380 widening) Signal Loop 288 & U,S. 380 Done Traffic Study Done Sidewalks/Hercules & Evora Done Parkway C\ l l h ~ ~ f i Agenda Nu. 9~2 A~jen0a ilern,~ S~?y„Z Page 2 G STREETS/TRANSPORTATION/TRAFFIC CONTROL Description Coat/Statue Remarks 1987-88 0 Woodrow Lane Done Rebuild Bell „d Done Mingo Traffic & Drainage Done Teasley Lane Done Traffic Synchronization Done Traffic Signals Done 1988-89 Teasley South Letting date pending Davis Street Done Avenue E Done 1989-90 Loop 288 Hold By the State U,S, 380 (U.S. 77 to Loop 288) 94/95 Letting Nottingham Designed Under construction U.S. 380 Acgt1isition Hold 1990-91 Fort Worth Drive Hold (I-35 South) Fort Worth Drive Being Let 1994 (I-35 North to Collins) Designed Reconstruction of Oriole Done a` r, /VInda No. 902 - oar cv_. Oula Page 3 DRAINAGE Description Cost/Statue Remarks Taylor Park Done Woodrow Bridge Done Pecan Creek Drainage Done s Audra Lane Done Burning Tree Done StuarL•/Selene Dona Drainage Regulations Done 1987-88 Willow Springs Done Malone Done Burning Tree Bridge Done Teasley Lane Done 1988-89 Manter Drainage Plan Done 1989-90 Loma Del Rey Done Stuart/Sunnydale Summer 192 Hollyhill Wait on Teasley James Street Summer 192 5 n A~err~n Tern Gt>,S +K- Page 4 ago f ANIMAL CONTROL CENTER EXPANSION Des2riPt!_on coat/status Remarks Animal Control Done TIRE STATION AND EQUIPMENT Description Cost/statue Remarks Fire Station Y5 Done Fire Engine Done ATHLETIC FIELDS/NEIGHBORHOOD AHD SENIOR CITIZEN CENTERS Description Cost/Statue Remarks 1986-87 East Rea Center Done MLH Athletic Field Development Done Planning for all the park improvements 1987-88 Senior Center Dona Athletic Field Development Done Denia and Evers improvements finished 1988-89 Rea Center Hold Athletic Field Development North Lakes improvements start Fall 191 C i 'a Agoode Na. _ X02 d/o r Agenda Ilan) LcJS tea' Page 5 [Ulu f' ~oLf / 1990-91 Roo Center Hold LIBRARY IMPROVEMENTS Description Cost/status Remarks Phase I $400,000 Sold Study Done Renovation to existing started Phase IZ site secured Bonds not sold LAW ENFORCEMENT CENT /COURT COMPLEX Descri Lion cost/Status Remarks Planning $200 000 Sonde sold Space Study Finished Phase I Architect Hired Plan Complete Oct. Phase II Hold Bonds to be Sold Jan/Feb 1993 AMM0014F , O:Ida No. _ 90~ D F4% Aoenej? 110111- GCI~~ 9Y ciryof DENTON, TEX4$ MUNICIPAL BUILDINQ / DENTON, TEXAS 76201 / TELEPHONE (817) 566.8307 Ot lce 01 the Clty Manager MEMn~A.N77LJM' T0: + 191 Committee FROM. Rick Svehla, Deputy City Manager DATE: April 27, 1992 SUBJECT: Update for the Meeting to be held Thursday, April 30, 1992, at 7:30 p.m, in the City Manager's Conference Room Thank you all for agreeing to try and meet again so soon after our last meeting. We will try and make our meeting Thursday night very brief. The purpose of our meeting Thursday evening will be to share with you the input that the Parks Board received from its neighborhood meetings. Those meetings have been held over the last two weeks. The majority of that input was to go back to the tenants of the original bond issue, that is to buy more park land and ultimately build recreation centers. Many comments were received that lydicated that citizens would rather wait for the rec centers as a way to deal with increased operating costs. That is, their first priority was to buy park land and to develop this land with playing fields, etc, We would save the rest of the money and combine it with further bond sales later on to build the rec centers when the operating budget could be increased to fund the operational costs. We will be ready to visit with you about options using this scenario on Thursday evening. The second issue that we wanted to visit with you about is ":e usu of further interest money from the street bonds. I have included a sugyasted street list of projects for you. You will note that this list either moves street projects up from existing maintenance schedules or adds new streets that have deteriorated more rapidly than we anticipated. We would suggest spending approximately $220,000 of accumulated interest money this year for those projects. The $220,000 for the treet projects was generated from the 11,J5 issue, and approximate $300,000 of interest mon,=y that would be used for land and pat;' development was generated from the 186 :slue. 'I 44 Lloyd V. Harrell l.~1S April 27, 1992 apen allom Page 2 CLIO We will be happy to discuss either of these items in more detail at your convenience prior to the meeting. Otherwise, we look forward Pltoeaseeing se eei cngall yo me e You ionf you Thursday meeting will here at 7:30 need any for a short meeting, Once again, the any in the Manager's Conference Room. further information, 6 i R ck Sve a Deputy City Manger RS:bw AMM0013A t Y. I` 1 i AGcada .W0. Lloyd V. Harrell April 27, 1992 A~enCa Ilom. LJS Page 2 We will be happy to discuss either of these items in more detailat your convenience prior to the meeting. Otherwise, we look forward to seeing you on Thursday for a short meeting. Once again, the meeting will be here at 7:30 p.m. In the Manager's Conference Room. Please call me if you need any further information. 4 R ck Sve a Deputy City Manger RS:bw AMM0013A r r. C 'fJ i li PROPOSED STREET LIST A(len0a liant_~_ INTEREST MONEY STREET REPAVING The following streets are in need of immediate repair and repaving, They are listed in order of Engineering and Transportation Department priority, FROM TO SY Hickory Welch Carroll 81740 Johnson Dallas Dr Daugherty 3,889 s Linwood Sherman Crestwood 5,013 Montecitc Hobson El Paseo 91300 Mulberry Ave A RR Tracks (Bell) 18,424 Ruddell US 380 Mingo 81149 Salado Dunes Cooper Br West 41533 San Jacinto 135E Colorado Blvd 11,058 Sandy Creek Angelina Angelina 4,025 State School. 135 Corinth Cl 12,657 Texas Bell Frame 21327 Vine Withers Grove 2,854 TOTAL 90,969 @ $2.50 SY = $227,422.50 AEE00075 1 I STREET MAINTENANCE PROJECTS rgenda Plo. _ 9~ - D,N h{I2naa Ilem-Zd 5 April 21, 1992 txlo.,4 7 x' STREET TO FROM SURFACE AREA Amherst Georgetown Hinkle 6,940 Bell N. Coronado Windsor 8,958 Greenway Brookhollow Augusta 5,960 Hercules Stuart Sherman 81271 Hickory Ruddell RR Blvd East 12,036 Hinkle US 380 Windsor 21,000 Laguna Stuart Sherman 6,100 Manhattan Stuart Sherman 51084 Ruddell Hickory McKinney 11837 Ruddell Hickory Wilson 51136 Sierra Stuart She man 51607 ' Williamsburg Jamestown Nottingham 30850 Windsor Hinkle W to New Overlay 20078 Wood McKinney Texas 61574 REBUILD BABE i OVER&AY Nottingham US 380 - Mingo April 20 - August 15th. W. Prairie Avenue E to Bonnie Brae August 5 - 20th Robinson Road Corinth city limits to FM 2181 April 20-- May 5 COMPLETED PROJECTBE Kendolph 135E Willowwood 91167 Jacqueline Parvin Willowwoed 61610 McCormick at Fannin rebuild curb, drives & street 2,200 Mercedes Parvin Willowwood b,584 Whipporwill Highland Pk Rd Kendolph 21756 ' BOND Meadowlark* Kingfisher Cardinal 2,987 Mockingbird* Audra Mingo 4,167 Mockingbird McKinney Paisley 9,446 Oriole Loop 288 Mockingbird 60122 Woodthrush* oriole Cardinal 31333 *Torn up in construction AEEOOODB I r 7 'a1 rJ! lE It STREET MAINTENANCE PROJECTS Agenda FJo.._.La A€Jenda ftem... April 21, 1992 €lala STREET TO FROM SURFACE AR Amherst Georgetown Hinkle 61940 Bell N. Coronado Windsor 8,958 Greenway Brookhollow Augusta 5,960 Hercules Stuart Sherman 80271 Hickory Ruddell RR Blvd East 12,036 Hinkle US 380 Windsor 21,000 Laguna Stuart Sherman 61100 Manhattan Stuart Sherman 51084 Ruddell Hickory McKinney 11837 Ruddell Hickory Wilson 51136 Sierra Stuart Sherman 51607 ° Williamsburg Jamestown Nottingham 31850 Windsor Hinkle W to New Overlay 21078 Wood McKinney Texas 6,574 ,P REBUILD BABE A OVERLAY Nottingham US 380 - Mingo April 20 - August 15th W. Prairie Avenue E to Bonnie Brae August 5 - 20th Robinson Road Corinth city limits to FM 2181 April 20- May 5 COMPLEWED PROJECTSt Kendolph 135E Willowwood 91167 Jacqueline Parvin Willowwood 60610 McCormick at Fannin rebuild curb, drives & street 2,200 Mercedes Parvin Willowwood 61584 Whipporwill Highland Pk Rd Kendolph 2,756 BOND Meadowlark* Kingfisher cardinal 2,987 Mockingbird* Audra Mingo 40167 Mockingbird McKinney Paisley 91446 Oriole Loop 288 Mockingbird 61122 Woodthrush* Oriole cardinal 31333 *Torn up in construction AEEOOODB \ t 9 STREET MAINTENANCE PROJECTS (Second Phase) l1QOnda NO GUS STREET NAME FRO-R A(]CDd01Q1i1 Anne _ 199293 TO NRfACE:_AREA SY Bryan o kxl Panhandle 1,650 h Highland Watch Scripture 3,195 Highland Ave A Welch Highland Bernard 3,453 Redstone Bernard Carroll Blvd 4,133 Windsor Bristol Dales 6 984 23,489 TOTAL SY 57,199 1993-94 Bryan oak College Bell Scripture 3,195 ° Egan Frame Malone 2,088 Greenlee Avenue C Bryan 2,017 Greenlee Knl ht Knight 1,278 Heent Hinkle 135 Service Rd 1523 Heather Lane Startford Oof rd 1,047 Hopkins Drive Dallas Drive East End 7,716 oaktree Tyler 6,063 Oakland Perkway/Austln Locust 9,453 Prairie RR Tracks Welch or Ave A 16,600 Sawyer Oakland 14,238 Second lccust ElmLauet 1,725 Suiset Bollver US 380 859 Sun Valley Stuart Atlas 7,818 Sycamore Carroll Bell 2,417 Sycamore Welch Bat[ 7,536 Tatlferro Locurtt Elm 14,531 660 TOTAL SY 100,764 1994.95 Ave" B maple Avenue 0 Prairie Eagle 1,700 Avenue H Prairie W. Hickory 5,520 Bradley Sena Oak Hickory 5,480 Central Highland Oa 3,418 Hickory Austin Eagle 3,410 Hickory Bell Re[I 7,200 Kingswood Lor&nderry Railroad 3,065 Los Colinas Cut de sac Morse Mesa 135 762 Santa Montics Robertson Woodrow 1,854 Shawnee Moon Et Paseo 18,309 US 380 Mingo 9,472 + Stonegete Pennsylvania 135 7,653 Wiltowwood 80nnle Brae 11,'71 Wllshfre Avenue D 135 13,180 Avenue C 3,875 TOTAL SY 96,169 1995.916 Be[lalre McKinney Bonnie Brae (South) 139 Western 9,452 Bryan Crescent Highland Pk Rd 14,570 Chisholm troll sell scripture 10,524 Denison Sherman Stuart Rd 4,219 Driftwood Ball University Hlllcrest Scripture Jort Rd 4,305 Lovetto Scripture Egany 1.3,139 Panhandle Oaktree Peistey 1,825 Bonnie Brae Carron 4,SU 27,550 AMOO75 TOTAL SY 91,732 , ~y v. . i3 r t f '1. ~ . 14 CITY E;=fCUUNCI r: L f- tf~~!{ty.- 1-• x . t t 1- r f4 t; E $i. t1#- - 1z r j '1~~ - ~ ~ oooaao~aooaa {~E ~ ~ ~ t r}.,_~ oo ~ r one # f~}?o ~ ~ oic~ tft of ~ k E i}} '}{~E ~cc~~~a 1 f{ la I' L { ~ E ~~~rt,ittf y~f r~t~k} t ~~}t~ ~tt tf1,.;J1.. r v~ INCLUDES COUhOII, MEMBERS ALEXANDER AND TRENT 9 SURVEY RESULTS OF, CITY COUNCIL BUDGET PRIORITIES QUESTIONNAIRE-. 5-q-9J- e,t c. a ~q 1992-93 BUDGET March 3, 1992L RATING VALUE t ION 0 TTi CURRENT EFFORT I TALLY REDUCE CURRENT EFFORT 2 CURRENT EFFORT 3 E CURRENT EFFORT 4 E C; URRENT EFFORT S SUBSTANTIAILy/NCREASECURRENTEFFORT 6 INITTATB NEW EFFORT T ' lp?A1. AVFsRA0B sz INFOIDATA PROCESSING SERVICES 30 4.29 ss DEMOLITION OF SUBSTANDARD BLDG 30 4.29 x PUBLIC TRANSPORTATION (SPAN, ETC.) 30 4.29 is LEGAL SERVICES 30 4.29 x EMPLOYER TRAININOIDEVELOPiSMENT 30 4.29 37 CITY BEAUTIFICATION 30 4.29 u FIRE SUPPRESSION 29 4.14 39 EMERGENCY PREPAREDNESS ~AGEMEN73 29 4.14 a NEIGHBORHOOD SERVICES (NICE, ETC.) 29: 4.14 41 PARK MAINIENANCE 29 4.14 42 STORM DRAINAGE IMPROVEMENTS 29 4.14 43 RISK MANAGEMENT 29 4.14 44 ENVIRONMENTAL HEALTH (INSPECTIONS, ECT.) 29 4.14 45 RECREATION CENTER PROGRAMS 29 4.14 46 SIGN VIOLA 770MNN" MENT 29 4.14 - 47 INTERNAL AUDIT SERVICES 29 4.14 u PER,90NNEL REcRunmEN7 28 4.00 49 NIGH WEADSWEBRIS VIOLArfoN ENFORCEMENT 28.., 4.00 so NEW ATIII.EM PROGRAMd 28 4.00 s i NEW PARXSIPARK EXPANSION 28 4.00 ss EMPLOYEE PA Y PLAN ADJUSTMENTS/BENEFITS 28 4.00 ss EMERGENCY MEDICAL (AMBULANCE) 28 4.00 34 NEW ATHLETIC FIELDS 28 4.00 ss ECON DEV UTZLrrY INCENTIVE LINES 28 4.00 s6 CURRENT HOTELJMOTEL W CONTRIBUTIONS 28 4.00 S7 BUILDING INSPEC7TOA/ 27 3.86 si ECaONDdV INCASMVEs,S (TAX ADAT14 ECr.) 27 3.86' / » DEVELOPMENT'REVIFsWPROCESS 27 3.86 6o DOWNTOWN REDEVELOPMENT (MAIN sM, ETC.) 27 - 3.86 61 ECON DRV UTILrrY INCENTIVE RATES 27 3.86 ` I.. INCLUDES COUNCIL MEMBERS ALEXANDER AND TRENT BU lililV,rw7: 9f3d3 U [ ZQV4. Below are specific actions or direction given to staff by individual Couci ff- _ ___•-3 for development of the 1992-93 annual budget. ,c q "Set fortb the plan necessary to bring the Police Department to full strength ra every way possible including personnel and modern technology as soon as that can bo accomplished. (Include necessary restructuring of Municipal Ct.)W 'Bring the CIP Program for streets and roads to a complete update. 'Present a comprehensive plan for the stormwater utility for discussion and study both in long and short term planning.' 'Pmsent update of mental health providers in the city health plan. 'Prepare a comprehensive report of all monies directed to economic development. " and develop some "hard' as well as 'sot?' evidence of the return on that citizen's inveshnent.' 'Lay plam for high kvel council development seminars at two points in the ear~both with outside consultants.' "Street improvement.' "Economic development efforts.' 'Move forward on space-projects as fast as possible.' "Improvement on enhances into city ex. Dallas Drive, Univerisi Dr., etc. " 'Complete downtown projects now working,' 'Move storm water utility forward.' 'Re: Sldewallr issue. When the council majori make a 6xision on who _ repairs sldewalb and tale Lability, prrseat council with cfWons to support the decision. 'As of fan. 1, 1992 there it sdU no growth on tax rolls. Be aware - Wx s to avoid tax increase.' 'Do not hire for vacancies occurring in depts that have kss activity due to stagnate ecooom 'Strong emphasis upon mainfEnance of existing ci facilities.' "Improveement sad pos sibie expensioa of park facilities. 'Focus on training at aL levels and especially for police. 'Estabiishmentofa court ofrecordl' 'F.stabLsbmeat ofa narcotics division within municipal police [J INCLUDES COUNCIL WMBFsRS ALEXANDER AND 7Rf:NT BUDPIM 4 N, Below are specific actions or direction given to staff by ln&vtdwd Coocilratvbwoam _A) tr3 " for development of the 1992-43 annual budget. Rix ` , deparOmeak Funding for this orgaaiztioa could be amply made through 3 ~ con6scadca of propmt;es. Probably an increase in general revenues would be seen. " 'In connecdaa with the statement above, establish a %9 secdan. ` Volun&wv within the community have expressed willingness to iaM this M"Rawwed oa, Agandmatcbwith tbenarraticsdivision.' emphasis (o beaudficadon for little cost by placing litter barrels se intersections wbere cars are hW to d debris (cigarette butts) the roadwa . 'The airport remains untapped and has sbown very little movement in the two years. What rs the course set b Economic Development? It wavr't just happen - we have to mare it happen!!' - r~ Ye Agenda 11jo. Aprida Item , S w INCLUDES COUNCIL MEMBERS BROCKANl7 SURVEY RESULTS OF EXHIBIT A CITY COUNCIL BUDGET PRIORITIES QUESTIONNAIRE 1991-92 BUDGET 05/14/92 RATTNO - VALUE NO OPINION O ELIMINATE CURRENT EFFORT I SUBSTATTALLY REDUCE CURRENT EFFORT 2 REDUCE CURRENT EFFORT 3 CONTINUE CURRENT EFFORT 4 INCREASE CURRENT EFFORT 5 SUBSTANTIALLY INCREASE CURRENT EFFORT 6 [INITIATE NEW EFFORT 7 LINE `AVSRAZ3E~ No SERC1v AREA ' SGCkR sc4x I LONG RANGE COMPRMSNSIVE PL.ANNINO 5,17 2 STREET MALWENANCEAZEPAIR 3$ $.00 " 3 DEMOLITION OF SUSSTANDARD BLDG 34 4.86 4 RECYCLING EFFORTS 34 4.86 5 LIBRARY PROGRAMS (IN GENERAL) 34 4.86 6 HIGH WEEDSIDEBRIS VIOLATION ENFORCEMENT 34 4.86 7 STREET CONSTRUC770NIRERUILDING 34 4.86 e GREENBELT SYSTEM PI.ANNLNGIDEVLOPMENT 29 4.83 9 MUNICIPAL COURT 24 4,80 10 COMMUNITY ORIENTED POLICING (COPS) .73 4.71 11 DRUG ABUSE/ENFORCEMENT A. 3RAMS 33 4.71 12 DEVELOPMENT REVIEW PROCESY 33 4.71 13 STREET SWEBPLNO 28 4.67 14 STORM DAALYAOR DWVROVEMENTS 32 4.57 Is LM-M PROGRAMS 32 4.57 " 16 CRIME INVESTIGATION 32 4.57 17 NEIGHBORHOOD SERVICES (NICE, ETC.) 32 4.57 is AFFIRMATIVE ACTION 32 4.57 19 LLBRAR Y YO UTH/CHILDREN'S PROGRAMS 27 4,50 20 W4 TER STORAOEIRF.SERVES 27 4.50 21 LIBRARY EXPANSION 27 4.50 22 FIRE SUPPRESSION 27 4.50 23 TRAFFIC SIGNAL.LT,ATTONI NGINE!iRLIVG 31 4143 24 YOUTH RECREATION PROGRAMS 31 4.43 ti 'f kendl No.~ GUS ~3 INCLUDES COUNCIL MEMBERS BROCKAND Mkim,941e111 Wto.._ 5•./q_ SURVEY RESULTS OF EXHIBIT A 9 CITY COUNCIL BUDGET PRIORITIES QUESTIONNAIRE 1991-92 BUDGET 05/14/92 RATING VALUE NO OPINION 0 ELIMJNATE CURRENT EFFORT I SUBSTANTALLY REDUCE CURRENT EFFORT 2 REDUCE CURRENT EFFORT 3 CONTINUE CURRENT EFFORT 4 INCREASE CURRENT EFFORT 5 SUBSTANTIALLY INCREASE CURRENT EFFORT 6 INITIATE NEW EFFORT 7 LEI IB h ""y"~- e c NO 25 EMBROENCY PREPAREDNESS (MANAGEMENT) 22 4,40 26 CONTRIBUTIONS TO HUMAN SERVICE AGENCIES 26 4.33 27 LOW & MODERATE INCOME HOUSING 26 4.33 28 FIRE PREVENTION 26 4.33 29 DRAINAGE DISTRICT 26 4.33 30 POLICE PATROL 30 429 31 CITY BEAU7IFICA7WX 30 4.29 32 AIRPORT DEVELOPMENT 3D 4.29 33 SCON DEV UTILITY INCENTIVE LINES 30 4.29 34 ECON DEV UTIIJTYINCENTIVE RATES 30 4.29 35 PARK MAINTENANCE 30 4.29 36 PUBLIC TRANSPORTATION (SPAN, ETC.) 30 4,29 37 EMPLOYEE TRAIN7NG/DEVELOPMENT 30 4.29 38 CIVIC CENTER MAINTENANCE 25 4.17 39 NEW WASTEWATER TREATMF,NT PLANT 25 4.17 40 SEA70R C=EN PROGRAMS 2S 4.17 41 LEGAL SERVICES 25 4,17 42 PARKINGITRAFFIC ENFORCEMENT 25 4.17 43 ENVIRONMENTAL HEALTH (INSPECTIONS, ECT.) 29 4.17 44 RECREATION CENTER PROGRAMS 25 4.17 45 NEWATHLETICFITi M 29 4.14 46 NEW PARKS/PARK EXPANSION 29 4.14 47 EMERGENCY MEDICAL (AMBULANCE) 29 4.14 48 INFO/DATA PROCESSING SER VICES 20 4,00 ti II' Agenda No.. ~?v D i Agenda liem_ j -::~g INCLUDES COUNCIL MEMBERS BROCKAND MIf~R /9-9.2 SURVEY RESULTS OF EXHIBIT A CITY COUNCIL BUDGET PRIORITIES QUESTIONNAIRE 1991-92 BUDGET 05/14/92 RATING VALUE NO OPINION - °0" ELDAINATE CURRENT EFFORT I SUBSTATIALLY REDUCE CURRENT EFFORT 2 REDUCE CURRENT EFFORT 3 CONTINUE CURRENT EFFORT 4 s INCREASE CURRENT EFFORT 5 SUBSTANTIALLY INCREASE CURRENT EFFORT 6 INMATE NEW EFFORT 7 u NO ' SERVIO~ ~,AR~',A. SC:O~ scaRa 49 LIBRARYREFERENCESERVICES 24 4.00 50 PERSONNEL RECRUITMENT 28 4.00 s t DOWNTOWN REDEVELOPMENT (MAIN ST., ETC.) 28 4.00 52 INTERNAL AUDIT SERVICES 20 4.00 D ECON DEV INCENTPVES (TAX ABATE, ECT) 28 4.010 54 EMPLOYES PAY PLAN ADJU9TMENTS1BENRF1TS 28 4,00 55 ANIMAL CONTROL 24 4.00 56 CURRENT HOTELIMO TEL TAX CONTRIBU77ONS 28 4,00 57 LIBRARY A UDI01S7SUAL SER VICES 24 4.00 58 SION VIOLATION ENFORCEMENT 27 3.86 59 BUILDING INSPECTION 23 3.83 60 RISK MANAGEMEV' 19 3.80 61 OPERATIONS ANALYSIS (QUEST) SERVICES 19 3.80 62 NEW ArRLMC i WOORAMS 21 3150 C INCLUDES COUNCIL MEMBERS BROCKANDMILLER Nn ~yQncta~tcm S 3 ~:3TJD _ car rorc~x rsss: _ - Da . 7777777 Below are specific actions or direction given to staff by individual Covcilmembers 17 9 for development of the 1992-93 annual budget, f -'Set forth the plan necessary to bring the Police Department to full y ______i strength In every way possible /nclud/ng personnel and modern technology as soon as that can be accomplished, (Include necessary restructuring of Munk lpaI cy 'Bring the CIP Program for streets and roads to a complete update, • - A -`'Present a comprehensive plan for the stonnwato( u_till_ty for d/scussion_ - - - - ~_____and study both In long and short term planning,' - - - -1 -'Present update of mental health providers In the city health plan.' - 'Prepare _a comprehensive report of all monles directed to economic de velopment.' and develop some 'hard' as well as 'soft' evidence of the return on that - citizen'slnvestment," 'Lay plans for high level coundl development seminars at two points In the year-both with outside consultants. • - - 'Street Improvement, 'Economic de velopr n ent efforts, ' - - _ - _ - - - 'Move forward on space projects as fast as possible, 'Improvement on entrances Into city ex, Dallas Drh Univerlsity Dr., eta 'Complete downtown projects now working, • - 'Move storm water utility forward.' - ` - 'Re: Sidewalk Issue, When the council majority make a decision on who - - - repairs sidewalks and take 11abillty, present council with options to support thedodslon, s of Jan, 1, 1992 there /s still no growth on tax rolls. Be aware take steps to a Hold tax Increase, 'Do nut hlre for vacancies occurring In depts that have less activity - - due to stagnate economy. • - - - - y f ~i fi 1 A96nda No. pe! da Ilen! INCLUDES COUNCIL MEMBERS BROCKAND MILLER' Below are specific actim or direction given to staff by individual Coucilmembers for development of the 1992-93 annum budget. 'Pedestrian safety - sidewalks in areas of hl qh pedestrian trefAc T where people are at risk. • - -'Conflnued street Improvement. _ 'Communicatlons program to dea/ with Perception that city is difficult to do business with, - - 'Working w/th universities, " (Council Member gives this Item a ~ Y value of '5,') -r cti INCLUDES COUNCIL MEMBERS ALEXANDhR AND TRENT SURVEY RESULTS OF arc Ao. CITY COUNCIL BUDGET PRIORITIES QUESTIO arra~15 1992-93 BUDGET March 3, 199,T'rp RATING VAL UE NO OPINION 0 ELIMINATE CURRENT EFFORT I SU95TATIALLY REDUCE CURRENT EFFORT 2 REDUCE CURRENT EFFORT 3 CONTINUE CURRENT EFFORT INCREASE CURRENT EFFORT S SURSTAAMALLY INCREASE CURREA7 EFFORT 6 INMATE NEW EFFORT 7 a wi~r~~, of i STREET MAINTENANCE/REPAIR 37 S.29 2 MUNICIPAL COURT 36 5.14 3 STREET CONSTRUCTIONIREBUILDU/O 35 500 4 POLICE PATROL 34 4.86 s LOW & MODERATE INCOME HOUSING 34 4.86 6 LIBRARY PROGRAMS gV GENERAL) 33 4.71 7 LIBRARY REFERENCE SERVICES: 33 4.71 i LITTER PROGRAMS 32 4.57 9 COMMUNrrr ORIENTED POLICING (COPS) 32 4.57 10 TRAFF7C SIONALIZA770NIENOWEERWG 32 4.S7 i i DRUG ABUSEIENFORCEMENP PROGRAMS 32 4.S7 12 LONG RANGE COMPREHBNSIIE PLANNING 32 4.S7 13 FIRE PR.EVEN77ON 32 AS7 u LMRARY YOUTHICHILDREN 'S PROGRAMS 32 4.57 is CONTRIBUTIONS TO HUMAN SER WCE A GENCIES 32 4,57 w GREENBELT SYST'W PLANNINOIDriYLOPMB'NT 31 4.43:'. 17 DRAINAGE DISTRICT' 31: 4.43 ,i LIBRARYW&A>'vUON 31 4.43 i9 AFFIRMATIVBACT701Y 31 4.43 20 PARX9001fAA1fi , ENM3RCEMENT 31 443 ' 21 CIVIC CENTER MAINTENANCE 31 4.43 22 STREET SWEEPDW 31 4.43 23 AI RPIORT DEVELOPMENT 31 4.43 u ANIMAL CONTROL 31 4.43 23 WATER STORA OEIWHR vhs 26 4.33 26 CRIME IlWaMioA 17ON ` 30 4.29 27 LJBRARYAUDIOIKSUALSERVICE$ IV 429 2+ NEW WASTSWATU TREA9`MENTPL.ANT 30 4.29 : 29 SHMR CTT/ZEX PROGRAMS 30... 4.29 / 30 REGYCI.IIYO EFFORTS 4.29 3i YOUTH RECREA 77ON PROGRAMS 30 4.29 u z{ C I TYJJ;~ `r COUNCIL y k 7i : t' "Z lE i~Er tr~ rtI~- 41 r{+$ t: a .-T111: TT- - - t s ` Ott - - it-it `iG ~ , rt oaooaao~ t r f }I h ~ r, # t n i F 1 L7 r, R 1 uu , i - -L. A c e CITY COUNCIL REPORT I)& TO: Lloyd V. Harrell, City Manager FROM: Betty McKean, Executive Director for Municipal Services and Economic Development SUBJECT: Sales Tax for Economic Development Purposes DATE: May 19, 1992 BACKGROUND: W 4 In an effort to give cities greater ability to develop their local economies, the 71st Texas Legislature passed a local option sales tax to be used for industrial development activities. The enabling legislation passed in 1989 provides for any city in a county of less than 500,000 population that is not served by a Metropolitan Transit Authority (eg. DART), to levy a sales tax of up to 1/2 of one percent to fund an industrial development corporation. This enabling legislation, Senate Bill 971, and its subsequent amendment (H.B. 916) allowing 1/8, 1/4, 3/8, or 1/2 of one percent requires voter approval by referendum. The amendment also allows cities with populations of less than 50,000 in counties over 500,000 to pass such a sales tax. The revenue from an economic development sales tax could have a positive impact on our ability to provide incentives to new and existing businesses and could provide the City with more flexibility to better market the community. The legislation allows very broad economic development activities that are eligible to be funded under this sales tax option. It may be used for a numbe,~ of broad purposes related to industrial development, including acquiring certain types of bu!ldings, lan,.'. and equipment; paying the principal. and interest on dabt; prov `..ng loans to business; relocation assistance for businesses; and eligible infrastructure improvements. Industrial Development Corporation The legislation calls for an industrial development corporation as the authority under which the dedicated sales tax is expended. "The board of directors of a corporation under this section consists of five directors who are appointed by the governing body of the city and who serve at the pleasure of the governing body." (S.B. 971, Sec. 4A b) "The city may levy a sales and use tax for the benefit of a 6 Ei !a I'I it r r Agenda No. Agooda llom ~S #;/7r_ corporation under this section if the tax is alut-ho Ized by a majority of he qualified voters of the an election called and held city voting at 4A c) for that. purpose,', (S,B, 971, Sec, The City council would determine the terms served by the board and . Bud the woudeteldrmbeinerecits nfrom he corporation£ to the Cites tax monies final approval, y council for 9 Examples of Eligible Tye-Ts of Projects Below are general examples of what could be done with the sales tax revenue: 1. Industrial Park Development Land infrastructure are eligible expenses for the salesatax, and 2, Low Interest Loans 3, Relocation Assistance The City is consistently asked by prospects what its relocation assistance package consists of. Many major corporate relocations, particularly headquarters operations, ask for financial offsets, The sales tax revenue can be used for this purpose, 4. Infrastructure Construction/Improvements 5, Small Business Assistance incubation programs could be es-- Educaon, i, and tablishedifor newaoriexisting small businesses, 6, Marketing/Promotion Up to ten percent of sales tax revenue could be allocated for professional marketing programs and materials, Area Cities with Sales Tax Aut, horiation Currently, 63 cities have passed this referendum. A list of these cities Is allows cities lInedcountiestalarger han Other use leqJslation funds to create a sports authority, tax These cities and other ci'-. s which are served by a metropolitan transit authorities that receive sales tax are also not eligible under S.B. 971, It is a good mechanism for cities in smaller counties to attract industrial development to their communities, The City of Allen held an election in January 1992 which passed this 1/2 of one percent -ales tax. No specific projects have been ,z Agenda no. 9a - e) Agenda llorn _'M Lble discussed in conjunction with this additional sales tax. The City will begin receiving these funds in September. Two other metroplex cities, Arlington and Grand Prairie, passed special legislation for cities in counties larger, than 750,000. S.B. 376 specifically calls for the creation of a seven member sports authority. This special legislation applies to sports facilities and for other recreational uses. Grand Prairie's election for the sales tax was contingent upon a license granted for a race track in the city. If the race track is not granted a license the sales tax will not go into effect. Arlington's sales , tax revenue is funding the new stadium construction. General Comments One of the benefits of this additional sales tax for economic development is that the revenue collected from the sales tax will come from retail sales in Denton, and riot just Denton property owners. In the case of Arlington, the City estimates that only 1/3 of the sales tax collected to build the new stadium will come from Arlington residents. The Denton regional outlet center will provide $625,837 annually in sales tax revenue when all three phases are completed. Ac much as ninety percent of this amount will come from out of county shoppers. Camping World also attracts a large amount of non-resident customers. Leveraging an additional sales tax to expand the industrial tax base could help relieve some of the residential property tax burden. Election by the Voters The citizens of Denton would have the opportunity to vote on an additional sales tax for economic development. The City Council would call the election. Eligible dates for such an election are: 3rd Saturday in January 1st Saturday in May 2nd Saturday in August 1st Tuesday after lst Monday in November (odd years only) Sales Tax to Fund Specific Projects Denton has the opportunity to apply for a Department of Defense project that has the potential to bring several thousand jobs over several, years. Community volunteers, and the Chamber and City's economic development offices are preparing a feasibility study to determine the viability of submitting the Texas Instruments facility as a potential site. Attached is a copy of the work plan that staff and volunteers are working on for the Department of r.. n =7j Agenda No..__!a Agenda wto Defense proposal (Attachment H), This very complex financial and!/ legal issue will be discussed in detail with the City's legal and financial advisors. We will determine if, in fact, such a special use facility by the federal government is even eligible for consideration as a project under state statute. A great deal of financial and legal analyees will be necessary to determine the project's feasibility. Summary a This report serves solely as a brief introduction to demonstrate how other cities have enhanced their ability to attract economic development through the use of dedicated sales tax revenues. Please advise if I can provide additional information. et y McKe n Executive Director for Municipal Services/Economic Development i .j Y. - - - - I! f1 i AOenda No AOantl3 Item. ATTACHMENT A Dilo ECONOMIC DEVELOPMENT SALES TAX CITIES Abilene Aug 189 Levelland Jan 192 Allen Jan 192 Longview Nov 191 Amarillo Nov 189 Mansfield Jan 192 Anson May 191 Marble Falls Nov 191 a Athens May 190 Marshall Jan 191 Belton Aug 190 Mercedes May 190 Big Spring May 190 Mission Jan 190 Borger May 190 Munday Jan 191 Breckenridge may 190 New Boston Jan 191 ar Brownfield Jan 190 Northlake Nov 189 Brownsville Aug 191 Olney may 190 Brownwood May 190 Overton May 190 Cameron Aug 190 Pampa Jan 192 Childress May 191 Panhandle Jan 192 Coleman May 190 Palmview May 190 Copperas Cove May 190 Pharr Nov 189 Dalworthington Gardens Jan 192 Raymondville Jan 192 Early may 190 Rotan May 190 Edinburg Jan 190 Seabrook Jan 192 El Campo Jan 192 Seven Points May 191 Frisco May 191 Shamrock may 191 Gilmer Jan 191 Snyder Jan 192 Hamlin Jan 191 Stamford May 190 Harlingen May 190 Sulphur Springs Jan 191 Hempstead May 191 Sweetwater May 190 Henderson Jan 192 Teague May 190 Hidalgo Nov 189 Terrell May 190 Keller Jan 192 Tolar Aug 191 Kemah Jan 191 Weslaco may 190 Kilgore May 190 Wylie Nov 189 LaFeria May 190 Wills Point Jan 191 LaMarque May 190 SPORTS AUTHORITY SALES TAX CITIES Arlington Jan 191 Grand Prairie Jan '92 C e` i M ATTACHMENT B DEPARTMENT OF DEFEN;E WORK PLAN CONTACT PERSON FOR THE CITY OF DENTON: BETTY MCKEAN, EXECUTIVE DIRECTOR MUNICIPAL SERVICES/ECONOMIC DEVELOPMENT .................566-8305 CONTACT PERSON FOR THE CHAMBER OF COMMERCE: KEN BURDICK, VICE PRESIDENT ECONOMIC DEVELOPMENT ...........................382-7151 a i0 10 m N N ~i Q VN a 9. 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I ti DEPARTMENT OF DEFENSE TASK FORCE MEMBERS CONTACT LIST ON CITY OF DENT LEE ALLISON, DIRECTOR OF WATER OPERATIONS & ENGINEERING 383-7194 MAX BLACKBURN, RISK MANAGER 566-8317 JERRY CLARK, DIRECTOR OF ENGINEERING & TRANSPORTATION ........................566-8506 DEBRA DRAYOVITCHj CITY ATTORNEY 566-8333 KATHY DuBOSf, DIRECTOR OF ACCOUNTING & BUDGET OPERATIONS 566-8212 LISA GOODWIN, EXECUTIVE SECRETARY MUNICIPAL SERVICES/ECONOMIC DEVELOPMENT ....566-8305 JAMES HARDER, DIRECTOR OF ELECTRIC UTILITIES 566-8487 BRUCE HENINGTON, SUPERINTENDENT OF FACILITIES MANAGEMENT 566-8127 MIKE JEZ, POLICE CHIEF 566-8154 NONIE KULL, ENVIRONMENTAL HEALTH SERVICES SUPERVISOR 383-7598 JOHN McGRANE, EXECUTIVE DIRECTOR OF FINANCE 566-8320 BETTY McKEAN, EXECUTIVE DIRECTOR OF MUNICIPAL SERVICES/ECONOMIC DEVELOPMENT ..566-8305 JESUS NAVA, ASSISTANT TO CITY MANAGER 566-8302 BOB NELSON, EXECUTIVE DIRECTOR FOR UTILITIES •.566-8230 HARRY PERSAUD, SENIOR URBAN PLANNER 566-8121 FRANK ROBBINS, EXECUTIVE DIRECTOR OF PLANNING & DEVELOPMENT ........•.•....••.566-8350 TOM SHAW, PURCHASING AGENT " " "•'••••••383-7133 RICK SVEHLA, DEPUTY CITY MANAGER " •••.......566•-8307 BOB TICKNER, SUPERINTENDENT OF PARK MAINTENANCE 566-8275 CATHERINE TUCK, ADMINISTRATIVE ASSISTANT 383-7709 CHAMBER OF COMMERCE KEN BURDICK, VICE PRESIDENT ECONOMIC DEVELOPMENT 382-7151 , BARBARA GROSS, ADMINISTRATIVE ASSISTANT 382-715 N TEXAS WOMAN'S UNIVERSITY KATHLEEN GIGL, VICE PRESIDENT INSTITUTIONAL ADVANCEMENT 898-383 (BEVERLY HUDSON) ~ f t A C i, w tl I DEPARTMENT OF DEFENSE TASK FORCE MEMBERS CONTACT LIST PAGE TWO UNIVERSITY OF NORTH TEXAS RAY MCFARLANO, DIRECTOR PHYSICAL PLANT & FACILITIES PLANNING .................565-2751 FRED POLE, VICE PRESIDENT ADMINISTRATIVE AFFAIRS .............................565-2103 (ANDY RIVERA) COOKE COUNTY COLLEGE BUD JOYNER, PRESIDENT 817-668-7731 (DOUG CRAWFORD) LINDA MAST, DIRECTOR OF SMALL BUSINESS DEVELOPMENT CENTER ................617-668-7731 OTHER TASK FORCE MEMBERS DEAN AUSTIN, ADMINISTRATIVE ASSISTANT, DENTON REGIONAL. MEDICAL CENTER 566-4000 LAMAR BALL, CHAIRMAN OF BOARD, FIRST STATE BANK ..............................381-7246 RUSSELL BATES, A.I.A. THE ARCHITECTURAL COLLECTION, INC . ......................387-4881 TED BRANNON, OUTSIDE PLANT ENGINEER, GTE 381-9294 BOB COPLEN, FORMER T.I. DENTON SITE MANAGER 382-4989 MCCALL-PARKHURST ....................................................27.4-220-2800 BRYAN ROBINSON, CHIEF EXECUTIVE OFFICER, HCA ...........................898-7003 MARILYN STATON, ARTHUR ANDERSON & ASSOCIATES .............................214-741-8300 BILL THOGMARTIN, MANAGER, LONE STAR GAS .382-2571 STEVE WOERNER, ADMINISTRATOR, DENTON REGIONAL MEDICAL CENTER 566-4000 a w 6586E m o I c. NY i r, ~f i :,III N f PROJECT CALENDAR 5/15/92 Dhn ARTMENT OF DEFENSE MAY 1992 SUNDAY T'MONDAY TUESDAY F___ WEDNESDAY THURSDAY 7-FRIDAY SATURDAY IBth - TEAM LEADER MEETING 2:OOPM CIVIL DEF ROOM 21st - DEADLINE FOR MATERIAL SUBMISSION 5:OOPM PLEASE SUBMIT TO BETTY MOKEAN - CITY OF DENTON OR KEN BURDICK - CHAMBER OF COMMERCE 22nd - ARTHUR-ANDERSON'S REVIEW OF MATERIALS - 9:OOAM CITY MANAGER'S CONFERENCE ROOM - TEAM LEADER MEETING 12:30 PM CIVIL DEF ROOM 15 TSO 16 26th - TENT: RECEIVE DOCUMENT FROM ARTHUR-ANDERSON - CITY/CHAMBER PROSPECTUS REVISION - CMO - 2:00.-5:OOPM 27th - CITY/CHAMBER PROSPECTUS REVISION - CMO - 2:00-5:OOPM 17 18 19 Y 20 21 22 23 TEAM MTG A-A REVIEW A-A REVIEW 2:OOPM DUE DATE 9:OOAM CIVII. DEF S:OOPM TEAM MTG ROOM C. COUNCIL 12:30PM in m 0 c9 an 24 25 26 W- _27--_ _28- 29 30 • z A-A REVIEW A-A REVIEW TENT: A-A DOCUMENT CITY/CHAMBR CITY/CHAMBR CITY/CHAMBR PROPOSA CITY/CH REV PROSPECTUS PROSPECTUS PROSPECTUS SUBMISSIO 31 2:OOPM REVISIONS REVISIONS REVISIONS C. COUNCIL i 1 i 4 Y. u DEPARTMENT OF DEFENSE WORK PLAN LEAD NOTES RESPONSIBILITY ' REQUIREMENT KEN BURDICK I COMMUNITY CHARACTERISTICS TASK FORCE MEMBERS Prei~4rredl Barbara Gross/ A. Avrilable labor force of sufficient size to Harry Persaud support project. Barbara Gross B. Average or lower wage rates in ,nonelectric manufacturing, data processing Jobs. Barbara Gross C. Rich variety of cultural and recreational opportunities. Barbara Gross D. High quality public schools, and above average graduation rate. Barbara Gross E. Moderate to low housing costs, taxes, and Ytealth care costs. Mike Jez F. Moderate to low crime rate. Harry Persaud e commuting time to work. a G. Moderate to low average Barbara Gross/ H, Availability of hospitals and medical centers. Steve Woerner 3 I Barbara Gross 1. Availability of churches and synagogues. r s I 9eg "1~ 382-7151 ap Ken Burdick, offico of Economic Oeve lopme nt, Chamber (B11) 560-8305 N 65 6U Betty McKean, offica of Economic Development, city ( 05/13/92 V 4V h ti DEPARTMENT OF DEFENSE WORK PLAN LEAD REQUIREMENT RESPONSIBILITY NOTES I. COMMUNITY CHARACTERISTICS Preferred (cont.): J. Availability of shopping centers. Barbara Gross K. Availability of social services, Barbara Gross LEAD REQUIREMENT RESPONSIBILITY NOTES I. COMMUNITY CHARACTERISTICS SUB-CATEGORY: FINANCIAL CHARACTERISTICS A. Financial condition of the community making John McGrane the proposal. U y N cD U L ~ } : Ken Burdick. Office of Economic Development. Chamber (817) 382-7151 Betty mcrean. Office of Economic Development. City (017) 566-8305 pa 05/13/92 6 861) \ e v. j DEPARTMENT OF DEFENSE WORK PLAN LEAD REQUIREMENT RESPONSIBILITY _ NOTES II. OFFICE SPACE Russell Bates z Mandatory: TASK FORCE MEMBERS A. The structure, interior finishes, plumbing, Bob Coplen electrical, lighting, heating, cooling, ventilation, and fire protection must comply with the more stringent of local or national code, B. Handicap accessible. Max Blackburn C. Building occupancy. From the total square Russell Bates footage that is being offered, (excluding warehouse) subtract 60,000 sq. ft. for special purpose space requirements of preferred tea*ures. Divide remaining space by 150 to determine employee capacity. Must fall between 31500 - 4,500 at 150 square feet per employee. D. No friable asbestos, PCBs, or lead paint. Must Russell Bates meet OSHA standards. E. Electrical service capable of supporting high-- SEE SUB-SECTION tech business operations, free of cutbacks or II-A interruptions. F. New or newly renovated office space. Russell Bates iD r, iV G Ken Burdick, Of floe of Economic Development, Chamber (817) 382-7151 Betty McKean, office of Economic Development, city (817) 566-6305 p y 5n 3 05/13/92 I 65660 f i ' i DEPARTMENT OF DEFENSE WORK PLAN LEAD REQUIREMENT RESPONSIBILITY NOTES II. OFFICE SPACE Russell Bates TASK FORCE MEMBERS Mandatory: Russell Bates G. Available for occupancy not later than two years from notification of selection. H. Telephone and computer network wiring for SEE SUB-SECTION office work stations installed, preferably II-A beneath raised floors or in conduits. Preferred: Russell Bates A. Accommodate all employees in single structure. If separate structures, should be in close proximity. Russell Bates B. interior design and modular and systems furniture that creates an attractive, ergonomic, professional work environment; open floor plan for easy rearrangement. C. (Changed to mandatory requirement H). FS a ct ry m I W I ( Eon eurdlok, office of Economic Development, Chamber (817) 38?-7151 Ao e 4 Betty MaEean, Office of Economic Development, City (817) 566-0305 ~1 6 864 05/13/92 L` l \J i i. ~f i ii ti DEPARTMENT OF DEFENSE WORK PLAN LEAD REQUIREMENT RESPONSIBILITY NOTES IT. OFFICE SPACE Russell Bates Preferred: TASK FORCE MEMBERS ******w***~*** D. Security system to control access to building Bruce Henington and to separate areas within the building. E. Available for initial occupancy sooner than two Russell Bates years from decision; the sooner, the better. Determine earliest date building could become available. F. Attractive exterior and surroundings. Russell Bates G. Cafeteria equipped and sized to accommodate the Russell Bates workforce in four 30 minute lunch periods. H. Auxiliary snack bars and vending machine areas, Russell Bates s,~ one for every 500 employees (7). I. Auditorium or large multipurpose room to seat Russell Bates 500. J. Training and meeting rooms with audio visual Russell Bates components. One training/meeting room per 200 employees, 30-person capacity, 50% of rooms „ , should be PC-capable, n W m f Ken Burdick, Office of Economic Development, Chamber (817) 302-7151 5 Betty McKean, Office of Economio Development, City (917) 566-9395 Pa e .cam 6 a 5 05/18/92 V t t r. `a DEPARTMENT OF DEFENSE WORK PLAN LEAD REQUIREMENT RESPONSIBILITY NOTES II. OFFICE SPACE Russell Bates Preferred (cont.) TASK FORCE MEMBERS X. Public reception area. Russell Bates L. Lockable, general storage areas adjacent to Russell Bates offices, 61000 sq. ft, does not have to be contiguous. M. Ancillary space for credit union/bank, travel Russell Bates office, union representatives office, adjacent to the main space but separately entered and secured, N. Warehouse space, preferably in the main Russell Bates building, designed for materials handling operations with enclosed all weather truck loading dock, heavy live floor loading capacity (over 200 pounds per sq. ft.), concrete floor, high ceiling, industrial lighting, fire suppression system, and freight elevator (if in a multi story building). Warehouse space divided into records storage Russell Bates (20,000 sq. ft.) and general storage (60,000). Equivalent, amounts of stacked storage with ~ n small footprints are acceptable. ~d (1 fJ fl Vt ~ k. Ken Burdick, office of Economic Development, Chamber (817) 782-7151 (\~f~t Betty McKean, Office of Economic Development, city (617) 566-8305 Peg 6 05/13/92 65 6D a 'r, r i r(3 fl DEPARTMENT OF DEFENSE WORK PLAN S LEAD REQUIREMENT RESPONSIBILITY y NOTES Ii. OFFICE SPACE Russell Bates Preferred (cont.) TASK FORCE MEMBERS 0. Vault room for storing blank checks; minimum Russell Bates 2000 sq. ft., steel door with combination lock, movement and sound sensor alarms, P. Computer room in the main building; 10,000 sq. Russell Bates ft, of raised floor, environmental and access controls. Q. Microwave antenna (DELETED) R. Automated energy management system to control SEE SUB-SECTION lighting, heating and cooling of office space. II-A tU IAl ry in ro ( I f,~ ( Kan Burdick, Office of Economic Dnvalopment, Chamber (017( 38:1-7151 Betty McKean, Office of Fconomlc Development, city (017) 566-x305 Pa 7 05/13/92 6 6D 1! r, y, DEPARTMENT OF DEFENSE. WORK PLAN LEAD REQUIREMENT RESPONSIBILITY NOTES -CAT~ORY:.__-UTII.TTY,CONCERNS FE199 -OFFICA; SPACE. cal service capable of supporting high Bob Nelson singass operations, fz•ee of cutbacks or tions. e and computer network wiring for Bob Nelson ork stations installed, preferable raised floors or in conduits. *Bob Nelson will also be checking on ease with which this service could be updated/expanded as well as the availability of uninterrupted power: supply and backup power. Preferred: R. Automated energy management system to control lighting, heating and cooling of office Bob Nelson space. ra r~ iv to f Hen Burdick, office of Economic Developments Cliambor (017) 382-7151 Betty McKean, Office of Economic Development, City (017) 566-8705 05/13/92 Pa 0 J\1 8 06D C~ ,Y i Y i 1 •11 DEPARTMENT OF DEFENSE WORK PLAN i LEAD REQUIREMENT RESPONSIBILITY NOTES III, CHILD CARE Kathleen Gigl Preferred: TASK FORCE MEMBERS A. Facility and commercial operation that comply Nonie Kull with local regulations. B. Space available to accommodate at least 4 Kathleen Gigl children per 100 employees (160). C. In the same building with the office space or RUBSell Bates in close proximity. a D. Free or discount rates for DFAS employees. Ken Burdick ry ,P fe W N S N tl Ron Burdick, Office of Bronomio Developmont, Chambor )817) 302-7151 65 6D Betty McKean, office of Economic Development, city )817) 566-8305 ~y,`l Pa 05/13/92 C~ v, ' ' 07 li i DEPARTMENT OF DEFENSE WORK PLAN LEAD REQUIREMENT RESPONSIBILITY NOTES IV, HEALTH & FITNESS SERVICES Kathleen Gigl Preferred: TASK FORCE MEMBERS DRMC-Steve Woerner HCA-Bryan Robinson A. Assistance with programs to promote good Kathleen Gigl health. For example, training in dietary habits, stress management, control of substance abuse and smoking, provision for flu shots and mammograms. B. Assistance with health related administrative Max Blackburn programs such as monitoring for environmental pollution and OSHA compliance, medical backup for occupational accidents and restriction statements for workman's compensation. C. Nearby facilities and equipment for a variety Russell Bates of indoor and outdoor exercise with capacity available to accommodate 5& (175) DFAS employees at peak hours; separate lockers and showers for men and women; discount or free rates for DFAS employees, n J. C1 tt ry m ) Ken Burdick, Office of Economic Development, Chamber (617) 182-7151 Betty M00an, Office at Economic Development, city (617) 566-0305 9,) P go 0 05/11/92 658 ti Mow 1 C M 1 ri +t I ` a f ~ DEPARTMENT OF DEFENSE WORK PLAN r LEAD 1 REQUIREMENT RESPONSIBILITY NOTES V. UTILITIES Bob Nelson Mandatory; TASK FORCE MEMBERS A. Site must be assured the long term supply of Lee Allison utilities and access to an established waste treatment system. B. Assured access to modern, high capacity, James Harder electronic communications aystems. Preferred: A. Free or discounted rates. Bob Nelson iw l0 w ra m .J J N U Ken Burdick, Office of Economic novelopment, Chamber (8171 382-7153 Q N Betty McKean, Office of Economic Oavelopment, city (817) 566-8305 aq ~1 05/13/92 f~ 65 6D V\ C r. j f~ t. DEPARTMENT OF DEFENSE WORK PLAN LEAD REQUIREMENT RESPONSIBILITY NOTES VI. MAINTENANCE Bruce Henington Preferred; TASK FORCE MEMBERS A. Grounds maintained on a scheduled basis to Bob Ticknor include: o Capital maintenance (i,e., fencing, parking Bob Tickner lot, plant material, etc.) o Exterminating pests and repairs as needed. Bob Ticknor o Maintaining indoor plants, and lawn and Bob Ticknor ground maintenance. B. Maintenance personnel located in the building Ray McFarland/ to address needs promptly. Bob Coplen o Capital maintenance (i.e., reroofing, Ray McFarland painting, etc.) C. Custodial maintenance (i.e., dusting, Bruce Henington/ collecting and removing trash, vacuuming, Tom Shaw buffing resilient floors, shampooing carpets, cleaning toilets, maintaining plants. ii. o. lV of is Ken Burdiok, office or Economic Development, Chamber (017) 382-7151 Betty McKean, Office of Economic Development, city (917) 568-0305 Peg 12 05/13/92 6 B6U 4w r. I 1 11 DEPARTMENT OF DEFENSE WORK PLAN LEAD REQUIREMENT RESPONSIBILITY NOTES VII. SITE Russell Bates Mandatory: TASK FORCE MEMBERS A. Adjacent to paved, lighted parking with Russell Bates capacity to handle 6 cars for every 10 employees. (Six (6) spaces may be cut to 3 if convenient public transportation can accommodate remaining workforce.) B. Responsive emergency services: fire, police, Rick Svehla ambulance and nearby emergency room, Preferred: A. Within convenient distance of a major airport Barbara Gross and a LISPS general mail facility. B. Central Business District (DELETED) C. Free or discounted parking rates and/or transit Ken Burdick subsidies, Al <u m m U Ken Burdick, Office of Economic Dovolupment, chamber (817) 382-7151 Betty MoKean, Office of Economic Development, city (817) 566-0705 p 9e 05/1]/92 658 V\ tr C DEPARTMENT OF DEFENSE WORK PLAN LEAD REQUIREMENT RESPONSIBILITY NOTES % VIII. TRAINING Fred Pole Preferred; TASK FORCE MEMBERS A. Nearby colleges and vocational schools offering Kathleen Gigl/ classes in accounting, data processing, Bud Joyner telecommunications, and public administration, B. Assistance with entry level training. Assume Kathleen Gigl/ 1,500 persons will be hired per year during Bud Joyner staffing-up phase. m ro :a o n ~2 nr z t( V1 l Ken Burdick, office of Bconomlc Development, Chamber (017) 382-7151 t 4 Betty McKean, Office of Economic Development, City (817 566-8305 go 05/13/92 659 D 5 l_ Y. ti r ~i DEPARTMENT OF DEFENSE WORK PLAN LEAD RESPONSIBILITY NOTES REQUIREMENT RELOCATION Ken Burdick IX. TASK FORCE MEMBERS Preferred: Andy Rivera A, Assistance for DFAS employees who relocate to your community. B. Assistance with relocating DFAS office Andy Rivera equipment, furnishings and supplies. X. COMPUTER CENTER r NONE Optional: The project will not include a proposal for a computer center. it. M N C "l. J Ken Burdlck, Office of Economic Dcve10p¢ent, Chamber (017) 382-7151 \ f! 15 rag Betty McKean, Office of Economic Development, city (017) 566-6305 6 965 05/13/92 1 r . sf 1- s DEPARTMENT OF DEFENSE WORK PLAN LEAD REQUIREMENT RESPONSIBILITY NOTES XI, OTHER A. Any incentives not previously mentioned that Ken Burdick will reduce costs to DoD will weigh in the selection process, DO NOT offer computer equipment In the Ken Burdick proposal. DFAS will either move existing or procure its own equipment, f0 l <e N 01 O 1 Ken Burfilck, Office of Economio Development, Chamber (817) 382-7151 t~ ~1 Betty McKean, Office of Economic Qevelopment, City (817) 566-8305 PA; 16 05/13/92 6 86D r, 11 i ;.I DEPARTMENT OF DEFENSE WORK PLAN LEAD REQUIREMENT RESPONSIBILITY NOTES XII. FINANCIAL ANALYSIS Lamar Ball TASK FORCE MEMBERS A. Comprehensive financial data compilation in John McGrane response to Department of Defense R.F.P (Request for Proposal), .,m B. Detailed description of financial strategy, ARTHUR-ANDERSON & financial impact, and R.O.I. (return on ASSOC. investment) study for submission to City Marilyn Staton Council on purchase of T.T. facility. C. Interpretation of the enab?ing statute and John McGrane/ offer. financial advice as to the applicability Paul Horton and feasibility to this particular project. Fp' ro rn ct cz nr w o I 0 Xnn Burdick, Office of Economic Development, Chamber (817) 182-7151 Betty Momoan, Office of Bconamie Developmontr City (817) 566-8705 Pa a 17 05/16/92 5860 1 1 r. 'CITY `-ElfCOUNCIL 11, ~~7 L}L ~'ftj j}~' y I T I i ~-CF 1 ril' } t - $ 1i }ci t 3rd IaoO N~~~t;4j ~~ti1 0 - 1 itt ; p ~ C~' 1 t~ ;t Q~•v y ~ tl' ~;::tffl- . ` t{ yy .14 -1 1 1 t t i f e r. r t1 f hi appreriatinnof RETIRTNQ coUNCILMEMBER 1 JOHN TRENT f WHEREAS, John Trent was elected by the citizens of Denton on May 5, 1990, to serve as COUneilmember, At-Large, Plr;ce 61 and WHEREAS, the City of Denton has had the good fortune of enjoy- ing the dedicated and outstanding contributions of John Trent, and his efforts to make Denton a better city] and WHEREAS, J,lhn Trent served above and beyond the efficient dis- charge of his duties in promoting the welfare and prosperity of the City, and the loss of his services will be keenly felt, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES: That tt.e sincere and warm appreciation of John Trent, felt by the citizens and staff of the City of Denton, be formally convened to him in a permanent manner by spreading this Resolution upon the officia). minutes of the City of Denton, and forwarding to him a true copy thoreoff and BE IT FURTHER RESOLVED: That the City of Denton does hereby officially and sincerely extenO its best wishes to the Honorable John Trent for his public service as a member of our community, PASSED AND APPROVED this the day of May, 1992. BOB CASTLEBERRY, MAYOR JANE HOPKTNS, MAYOR PRO TEM I4ARK CHEW, COUNCTLMEMBER ATTEST: MARGARET SMITH, COUNCXLMEMBER JENNIFER WALTERS, _ HAROLD T. PERRY, COUNCILMEMBER CITY SECRETARY APPROVED AS TO LEGAL FORM: JACK MILLER, COUNCILMEMBF.R DEBRA A, DRAYOVIT rl EULINE IIROCK, COUNCILMb'MIIER C CITY ATTORNEY 1 i 'r . r' a.ri # 1rw1 { } T Y i C T 1~7 L ,COUNCIL: f i~f;,* { fi#f4rt}z"lt ~~7 r`-i=Ott+;:j; f r.. 7 r r.Lr t' Jr ~t # tl r 1 ~4 J-14- J,4 q 14 l,N- 144 1. jl_I;fry I I44- - t. { I,+ fi~ ~ppf~04QOpp~ ~ y 1f~~ fr Im J , ~~11Ti}t , 21 OF ~ro a Cj e+~ r 4 4 l t I. e Fdnixl,~ r}o..__ 9~ ~ca/lam CITY COUNCIL REPORT FORMAT TO: oti Mayor and Members of the City Council FROM; Lloyd V. Harrell, City Manager SUBJECT: Ahproval of a tax refund to K. Dale grown RECOMMENDATION: The Tax Deirtrtinc has mailed for Refund to the tax>at,ei, an Overpayment Letter and an A tion have' been returned re All completed forms and ne.sg F>pl:ication recorn<nellds, gttestfnir this refund ccary documents- SU_ SUMMARY: P which the Tax Tochnician Chapter 31011 of the Toxas pruperty Tax Code requires athe governing body of the }3ro the approval of and thwn hats requested a treafxuindng in unii;t he for amount and title company each paid this tax on account $ # 0 793e.9 3 3 bec4ec $ 500,00, BACKGROUND ; ,auso he ~lr o%vn made a Payment of $ 793,93 on'Februavy 27 199z and the titl compttrty made a payment of $793.43 on February 29 Lc . of y 793,93, resuli,in i e g in an overpaymont. A tax~refundai `t tax hase PRO--- GR~~ DEPARTMENTS OR CROUPS AFFECTF.p; isduf The Tax Dr.tment and the tax account or K. Dale Brown, FISCAL IMPACT: t~ 793.93 BESP 'FULLY S 1I'PTED: l y V, Harrell Prepared by; City- Manager , } 7 e V.ic schneidc- Title ax To'chnician Approved; 11 Nagle 1 Title f~ Offor5on 2633C/3 Wor c StAtle Property Tax 9oxd APPLICATION FOR TAX REFUND Refund Appllcallo Uon 31,1111112J Agonda 140 . Coflecting Office Name Colfecting Tax For: Agooda (Taxing Unitsj ' Address City, Slate, Zip Code _ In order to apply for a tax refund, the following information must be provided by the taxpayer. IDENTIFICATION OF PROPERTY OWNER; Name; 4ocr~I Address: r ~rN T- 12-C , V Telephone Number (if addlllonal information ion Isi needed r - 7 6N ti Z6 IDENTIFICATION OF PHCoERTY, ` Description of Property: e Cj _-L C~ d~ a rr! o +r A ~fI C7/ - c° ~2r s U. Address or Location of Property Account Number of Property;, E 0 7 INFORMATION ON PAYMENT OF TAXES: or Tax Receipt Number: Name of Taxing Unit Year for From Which Refund Which Refund Is Requested Is Requested Date of the Amount of Amount of Tax Payment Taxes Paid Tax Refund 1. y of rW1c4 t Requested 19 S ----3 $ 1 19 Taxpayer's reason for refund (attach supporting documentation): / iAXPAYriz VD /~r~F I- Arn 1s ~x 7'1 4)d ? DG~lLN17 T f 9 hereby apply for the refund of the above-described taxes a d My that the Infor atlon have given on this form is true a correct" sign, e - - - - Dale o Appllcation for Tax Refund DETERMINATION FOR TAX REFUND: _ - _ Approval Disapproval Slgnalur uthorized Officer Date Signature Of Presiding Officer(s) of Taxing Unit(s) for refund applications over g Date Soo Any person who makes a false entry upon the foregoing record shell be sub(ecyto one of the lollowln Im, rlaonme 2, no more than t0 years nor Iqe than Z yen and/or a One of not more than $5,000 or or both such such dn forth In Section 3710 y a r In J l fa a tam up 10 e 1 Pal t, of and ,10, Penal code, Yeara a floe not to exceed $2,000 a both such floe andimprlsomnenlAnd REFUND. Ji u a Nt l \ i A,vd, tem_!E'S 9"3 5'/ Hain 19 DAL B~OWN gHNT ACCOUNT 118 RT ELM !17•3l14901 6755 DEN'ttNl, TX 10201 7 ' •~;~ia' 'I 111 „lhlk~l'4r, t, WiANn1w PAY OR THE i OF oorw4criarrrmnr~rouorw,o,voa.Mr ~DOLIAHB oi~pl 263q L ii000~4~35~6,~' rj-+•r ~ a ,jolt{ s Tig z 1 j p, , r Z,1 r E1 R,, . C REPORT F1 OR05DM 041'29/92 AT 09,32 ACCOUNT KC, R[CEIPT NO, O V E R P A Y M E N T S 029484000Oq 91/D4/I9-0357 NAME - - - PAGE 12053800000 91/U 4/15-0132 ITEINE•-L POI( AGL L ADDRESS AMOUNT STATUS OF P 40274200000 91/04/23-0181 T KLNLVARRY HE RCCKICCO LN AYMEki 03307000000 91/04/24-0065 VILLAGE LAUNDRY - - --.FORRE5.IRIDGE.D.., 486063 CVERPAY 02060500000 91 /04/31 -0690 GRAY. ETHEL MOODS 3224 - Y UNIVERSITY D ' 00000A0 91 m5/0-3-01 CHISM, URROu JOE A DUN'CAN ST 29996 CYEApAY 17 BURRgG. MARK A: HERNARD ST 106006 CVERPAY 02833200000 91 /05/03-0272 RCH O GOO IN CH i1 4 000p~ 9S /I?9/04-0164 ST ANCACHsNS JCANEHU SKYLARK_CR _ 0039 CVERPAY 114775314 90 S7 1 0000 0O d 91/05/04-0193 AUGUILAA MADDCX ST -2472_.CVERPAY 3000 91/05/04-0194 • GLENN C E EVERS PKWY 15.62 CVERPAY 14 736000000 91/504- 0 19L[U- CALED C.K OR CCKL AKE M 300.8( [yE pAAY 11751200000 91 /05/04-0197 6 IRVING# STEPHEN S - DRCCXLAKE Y 94'40 CVERPAY 11071200000 9I/ OTIONO-OnASEKlr RCSALINE MF.STVIEM IR --44--A.0__CVERPAA-YV 12215000000 91/05%04-0216 SOUTHWEST TEX CtlUNCIL YESTVIEII TP 6B~•5B CVERP 0257100000!1 91/09/19-)146 GIL N, i M nF AM YOUTH ASNCRCFT LN 96-09 QVERAAY 90867100000 91/09/21-0003 MANN. N_ES S 329.79 OVERPAY 90279200000 91/05/21-0004 THE nnODY INC MES7Y000 pF 1- 256-60 CVERPAY-_ - 510032920450700000000 0 9l91//G066//06-0006 VILLAGE LAUNDRY VARICU 0.26 CVERPAY 02924600004 91/06/11-0027 HARDESTY.CGEORGJ T y UNIVERSITY D t•24 CVERPAY 12-0007 510292 TOMPKINS HILL-5T._ 27.92 CVERPAY - ~Y IOSd1050200000() 0 9 91 1/ /0066//2423--0019 - TONY N LOCUST ST---- 2030._LYERE - EECE TEASLEY 0270 L -93-63 OVEAPAy 02448800000 91/06/26-0003 PMEEC- D I j TEASLEY 10424 CVERPAY 039074555000600000 91/06/ ILLS• NNIE E C EST .TEA5LEVM153.1.0'27 CVERPAY OFE . 00 00 0000 0 9q1 5 /O/066//a2626 _ GENERAL G ERSAYL SYSTEMS S SCERV ORY 4 EN INC N -.--0-A6_.CVERPIIY 03348100000 _ 91/06/3'0-0039 C GC, DAVIDE DALLAS b DGR T 0925 CVERPAY F C SCRIPTURE ST 39-22 CVEPPAY 900237673700065000000 0 9911/07/06-0006 IDHEARKFDI. TAAANEH M Y_.CCLLIN3.ST 0.01 CVERPAY 03644000000 /07/15-0005 n URTH MAPLE ST -----10-0_-451_.CVEEEpy - 91/07/15-0011 SIN L TEXAS FLEET SERVICF. CRESCENT ST 24.12 CVEPPAY 111672600000 91/07/17-0001 HAOA GL A- Oil P ETAL 0-0010 ITH ST 11670 GVERPAV - 048 300000 0 91/)7/ 9M 50336000000 91/07/21-0005 pM1THM-AY, UEB nOAT PA J H A 0494 CVERPAY - _0-01_.CVERAY_.. -026$3000OOd 91/07/21-0006 VCANNELL 1, D A ORIS k MULOERRY ST 6RANDVoINE CIR 006 CVERPAY CVE 9076410p000 9(/07/21-0008 PROFESSIONAL EMPLOYEE TEASLEY 0123 L 0102 PAY 50722200000 41/0T/ 5EL ND_C 5I-- 2.75 CVERPAY CARE 22-0002 CtlDK. DORRENE ` -9ftQ kICKRY Sz1 ---.224~y~E~RpE~~yy 4 p M ASLEY 1151 L 6- CVERPAY---_ 0~1•E_. TEAS _ 159671 Os0 OVERPAY 002209100000 91/07/?-3-0003 SMITH- MARY C L L y-~- 2119E00000 91/07/27-0032 SMTH 06333600000 91/07/26-Q 011 STUDNICK[,NAAYMCNO CRESCENT ST 210.07 CVEAPPY TOTAL OF CVf.AYAYMENTS ALICE ST - - - FORT_.WCRTH 1_.p 0001 CVERPAY 27 r 166031 0-00 c j' tlj C- Y. 1 "ft#r ktf-# t;,{r; ~l rc r T$ r C 0 STN r r,t- tT, E ,l 14 t , fr.r_.} } ~ elf ILT f :r;{ t 9U000 tt lt,r~~pOti" + f ,i'ta11 Ld .t. ~ V. 4,1 f ; -4 t 1~t1t'-1`ft~'~l~rt1 , r f S 1-4 I , r ALL0001F lvfonda Nr, Af)rnd4 l4eln__L.! ORDINANCE N0. AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES; PROVID- ING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE. a WHEREAS, the City has solicited, received and tabulated com- petitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of state law and City ordinances; and r evie edRand, recommended tha t theoherein describ d bidso are the lowest serviceseasoshown e in i the for" the h Proposals" submitted equipment, therefoor1eandr WHEREAS, the City council has provided in the City Budget for the appropriation of funds to be used for the purchase of the ma- terials, equipment, supplies or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SEC__. TION I. That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the "Bid Proposals'r attached herto, are hereby accepted and approved as being the lowest responsible bids for such items: BID ITEM N BE NO VENDOR AM_O_UNT 1357 ALL ADT SECURI'rY SYSTEMS STATE CONTRACT MCI TELECOMMUNICATIONS $U0 $12,000000.OO SECTION I2. That by the acceptance and approval of the above numbered items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities \ and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents. 4 I 1 t !,1 Agenda Ijam__,d.'_S~ SECTION .III, That should the city and persons submitt ing ap- into preved a and accep r ted items and of the szzbr,itted bids wish to enter formal written agreement as a rc;ult of the acceptance, approval, and awa ding of the bids the er or his designated representative is hereby authorized tonaex cute the written contract which shall be attached hereto; provided that z:he written contract is in accordance with the terms, conditions, spec- ifications, standards, quantities and specified sums contained in the Bid Proposal and related documents herein approved and accepted. SECT-- TI-ON IV. That by the acceptance and approval of the above numbered items of the submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein, SECTION V, That this ordinance shall become effective imme- diately upon its passage and approval. PASSED AND APPROVED this day of , 1992, BOB CASTLEBE YRR , MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY BY: C 1 a DATE: MAY 19NIN10. _Qc? p/ Agenda l~om_~~•S 5`/~ - CITY COUNCIL REPORT Rite TO:~ 7 Mayor and Members of the City Council FROM. Lloyd v. Harrell, City Manager SUBJECT: BID #1357 - SECURITY AND FIRE ALARM SYSTEM RECOMMENDATION: We recommend this bid be awarded to the lowest bidder + Security Systems in the amount of $30,928, 00 for Items 2'3'4'7 9 and 12. ADT Items will be rejected at this tirne. All other SUMMARY: This bid is for the equipment and labor to install burglar alarm and fire alarm systems. Burglar and Fire Alarm Systems will be installed at the Municipal Building and the Senior Center Complex, Burglar Alarms only will be installed at the North Lakes Recreation Center and Tennis Center, Access to the Municipal Building after hours will be by key card only. The printer listed as item 4 will record all activity, BACKGROUND: 'T'abulation sheet, PROGRAMS DEPARTMENTS Oft GROUPS AFFECTED: Building Operations, Employees using the specified buildings and CFtizon of enton. FISCAL IMPACT: Funds for the acquisition were included in the Certificate of Oligatiori sa e for building renovation previously approval by council. Account #445-032-BLDG-9210.9130, Resp + fully submitted: Lloy V, Flarreil City Manager A Droved: Name: T' am D, Shaw C.P,M, 't'itle: Purchasing Agent Tsljl, 205, DOC s t r. ;z BID M Awda No, -ZA -ez'l M_ 1357 I I 1 hQeoda Ilom S_'`` BID NAME SECURITY & FIRE I I I RlB___.-~9p A& A I ADT SECURITY 1 j 7 ALARM SYSTEMS I ALARM CO I SYSTEMS 1 OPEN APRIL 23, 1992 I 1 I I I ITEM DESCRIPTION -I-- -----I ~ I VENDOR I VENDOR 1 1 I CITY HALL-BURGULAR ALARM 1 1 1 EACH I $21,228.00 1 $11,868.00 1 IAI CODE SUB ZONING 1 I l EACH 1 $463.00 1 $0.00 I 2 1 ITEM M1 W/12 AUDIO GLASS I I 1 f DETECTORS I I 1 I 1 EACH $23,647.00 I $14,593.00 I 3 I FIRE ALARM SYSTEM I EACH 4 1 PRINTER I $20,496.00 I $7,962.00 1 I I EACH I I 5 1 CIVIC CTR-BURGLAR ALARM $397.00 I $955.OD I I 1 EACH 6 I MONTHLY MONITOR ! $3x298.00 1 $5,956.00 1 f 12 MONTH I $20.00 j $17.25 7 NORTH LANES-BURGLAR ALARMI 1 I I EACH 8 l MONTHLY MONITOR 1 $2,410.00 I $2x110.00 1 I 12 MONTH I I & $20.00 I $17,25 9 SENIOR CTR - BURGLAR J FIRE ALARM 1 I 1 1 EACH I 101 MONTHLY MONITOR i $6,596,00 1 $3,988,00 1 1 12 MONTH 1 I $52,00 I $22.25 1 111 OPTION - GLASS BREAKAGE I I DETECTOR I I 1 EACH 1 $6,714.00 I $175.00 1 121 TENNIS COURTS - BURGLAR I I I ALARM 1 I 1 EACH 131 MONTHLY MONITOR i $1r 027.00 $1,320.00 1 1 12 MONTH 141 OPTION - GLASS BREAKAGE 1 $20.00 I $17.25 1 DETECTOR I I I ' 1 EACH 1 $1,167,00 I $350.00 t Agenda No. DATE: MAY 19. 1992 , Agenda Ilem_S, CITY COUNCIL REPORT TO: Mayor and Members of the City Council 7 FROM: Lloyd V. Harrell, City Manager SUBJECT: STATE CONTRACT - 1 + LONG DISTANCE TELEPHONE SERVICE RECOMMENDATION: Council approvo participation in the State Purchasing and General Services Commission contract for 1+ Long Distance Telephone Service awarded to MCI 'T'elecommunications for an estimated annual cost of $12,000, SUMMARY: On April 7th the City Council of Denton, Texas passed a resolution to allow the City of Denton to participate In state purchasing contracts. Participation in 1+ long distance telephone service contract awarded to MCI Telecommunications is anticipated to benefit the City of Denton by consolidating long distance services through one carrier, and reducing the City's long distance expenses. Current long distance expenditures are averaging $2,000.00 per month. This coat should be reduced to approximately $1,000,00 per month based on the State Contract rates yielding an estimated annual savings of $12,000,00. In addition, purchasing this service through the state contract satisfies any state laws requiring competitive bidding on this item, BACKGROUND: Resolution dated April 7, 1992, PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: All Departments, FISCAL IMPACT: Anticipated savings in budgeted telephone sorvice accounts (8501), spectfully submitted: loyd V , ]iarroll City Manager Prepared by: Nt.mo: Melanie Harden 't'itle: Buyer Approved: Itz, -%JAr- Name: Tom D, Shaw, C,P,M, Title: Purchasing Af;ent i4H1 ! ih 204. DOC 5 1 Y. tJ E` r Noma No, Agenda flein_ Ctrfo -_~~L9 RESOLUTION NO. 4dy{ 7 A RESOLUTIOK AUTHORIZING PARTICIPATION IN PURCHASING PROGRAMS OF THE STATE PURCHASING AND GENERAL SERVICES COMMISSION; DESIGNATING A CITY REPRESENTATIVE TO SIGN AND DELIVER ALL NECESSARY DOCUMENTS IN CONNECTION THEREWITH; AND PROVIDING AND EFFECTIVE DAME. c WHEREAS, the City Council of th-2 City of Denton, Texas, pur- suant to the authority granted by Sections 271.081•-271,083, Local Government Code, V,T.C.A., as amended, desires to participate in described purchasing programs of the State Purchasing and General n~ Services Commission, and WHEREAS, the City Council is in the opinion that participation in these programs will be highly beneficial to the taxpayers of the city of Denton through the anticipated saving to be realized; NOW, THEREFORE, THE COUNCIL, OF THE CITY OF DENTON HEREBY RESOLVES: SECTION I. That the City Council of the City of Denton, Texas does request that the State Purchasing and General Services commission include its stated need on certain of the Commission's annual contracts. SECTION a. That Tom Shaw, Purchasing Agent, is authorized and directed to sign and deliver all necessary requests and other docu- ments in connection therewith for and on behalf of the city of Denton, Texas. SECTION III. That the City Council acknowledges the City's obligation to pay participation fees established by the Commission. SECTION iV. That this resolution shall became effective imme- diately upon its passage and approval PASSED AND APPROVED this the day of 1992. BOB CASTLEBERRY, MAYOR 5 y. J ?1 ll Agonda No, ATTEST: Ll ly JENNIFER WALTERS, CITY SECRETARY ~,R 7 L.tJ APPROV D AS TO LEGAL FORM: DEBRA A. DRAYOVITCN, CITY ATTORNEY e~ BY: ~ J 1 PAGE 2 r. r ~r ECIT $ C~UN.CI 1 44 t: # 14- 4-14 tt _oOggOg0 00t10ppU0>~ rffLr OOQ,~ ~ a,~cp~~~~JJ t jE:1 yfi: 1-. J {itt~{~,f~1f!"its+~l.tt! ~ tf~t ~11,fttl:: t !11 t- J~ canves.o Carle ~c~-- ORDINANCE NO. AN ORDINANCE CANVASSING THE RETURNS OF THE VOTES CAST FOR PLACE 6 ON THE CITY COUNCIL, FOLLOWING A RECOUNT HELD ON MAY 12, 1992, AND DECLARING THE RESULTS FOR THE ELECTION OF' COUNCILMEMBER TO PLACE 6 AT THE REGULAR MU141CIPAL ELECTION HELD IN THE CITY OF DENTON ON MAY 2, 1992. 0 WHEREAS, on May 5, .1992, John Trent, candidate for Place 6 on the City Council, submitted a request for a recount of the ballots cast at the May 2, 1992 election and Euline Brock, candidate for Place 6 submitted a request for an electronic recount on May 7, 1992; and WHEREAS, on May 5, 1992, the City Council canvassed the returns with the adoption of ordinance No. 92-0821 and WHEREAS, pursuant to the application statutes, the Mayor ordered that an Electronic and Manual Recount of the votes cast for Place 6 on the City council be held on May 12, 1992; and WHEREAS, §213.033 of the Texas Election Code provides that if the recount changes the number of votes received for a particular candidate, the canvassing authority shall conduct a canvass for the office involved using the recount committee's report in the recount supervisor's possession for each precinct in which a recount was conducted; THE COUNCIL OF THE CITY OF DENTON, HEREBY ORDAINS; SECTION I. That the City Council finds and declares that the May 2, 1992, regular municipal election was duly ordered for the purpose of electing three Councilpersons to Places 5, 6, and 7; that proper notice of the election was duly given and election officials appointed; that the election was duly held and the returns of the election officials have been delivered to the council, all in accordance with the laws of the State of Texas and the charter and ordinances of the City of Denton. SECTION I- The official. returns of the Recount Committee having been opened, examined and canvassed, and the Council hereby finds and declares that 4,110 ballot: were cast at the election, and that the votes cast for Place 6 on the Council were as follows; I Agonda Ilooi_ "p__ N 18 EARLY VOTING: Euline Brock 534 votes Tom Thomas 35 votes John Trent 531 votes The early ballots cast in District one for each candidate are as follows: Euline Brock 54 votes + Tom Thomas 5 votes John Trent 90 votes The early ballots cast in District Two for each candidate are as follows: Euline Brock 197 votes Tom Thomas 14 votes John Trent 172 votes The early ballots cast in District Three for each candidate are as follows: Euline Brock 144 votes Torn Thomas 9 votes John Trent 128 votes The early ballots cast in District Four for each candidate are as follows: Euline Brock 139 votes Tom Thomas 7 votes A John Trent 141 votes TOTAL VOTES CAST Euline Brock 21090 votes Ton Thomas 122 votes John Trent 11898 votes Page 2 ` .ti ji r Agenda liem The total regular ballots cast in District One for each candidate for Place 6 are as follows: Euline Brock 212 votes Tom Thomas 7 votes John Trent 88 votes 0 The total regular ballots cast in District Two for each candidate for Place 6 are as follows: Euline Brock 566 votes Tom Thomas 35 votes John Trent 491 votes The total regular ballots cast in District Three for each candidate to Place 6 are as follows: Euline Brock 428 votes Tom Thomas 20 votes John Trent 397 votes The total regular ballots cast in District Four for each candidate to Place 6 are as follows: Euline Brock 350 votes Tom Thomas 25 votes John Trent 391 votes SECTION III. The Council finds and declares that the candidate a for Place 6 listed below received a majority of the votes cast for each place on the Council and that such candidate listed below is hereby declared to be elected to the City Council of the City of Denton: Euline Brock That Ordinance No. 92-'082 is amended by the passage of this ordinance only with respect to the results of the ballots cast for Place. 6. PASSED AND APPROVED this the day of 2992. BOB CAT`l'LE[3ERRY,vMAYOR C i i Page ! n i ~j 6 ~{Jenda fJo• D / h~enda dem ~QS ~dd"~Q~ ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: s APPROVED AS TO LEGAL FORM: DEBRA DRAYOVITCfi, ITY ATTORNEY BY., i Page 4 M r TH, N C T Y t~ rf' TT-41 xC.:t1$3i } o f t t- $ } L - IL f ~ -fat r E rttppp~^y ~e`~O ~1 EEti_ ~~i~.1 b o i ~c oE~ ~ i ' 1r;c -°o o # [i EI ~;~LLt ~G Its 441 f"~,t:,, . TH r a #~t Atlanda ISem~RS ..C L....._ cplo __s.'L9. 9 a-- G'Jkle, 0~ CITY of DENTON, TEXAS MUNICIPAL BUILDING/ DENTON, TEXAS 76201 / TELEPHONE (817) 666-8a07 Office of the City Manager MEMC~F2ANDUM , TO: Lloyd V. Harrell, City Manager FROM: Rick Svehla, Deputy City Manager. DATE: May 14, 1992 SUBJECT: Truck Routes At the last meeting, Council approved the Morrison lease at the Moore Building. They also talked about insuring that trucks stay on the appropriate routes. By designating Hickory and Bradshaw, that would give us another avenue for enforcing the entrance and exit routes of the Moore facility; that is, trucks could be ticketed if !.hey went further east on Hickory than Bradshaw before turning to get back to McKinney, If you or the Council has any further questions, I would be happy to try answer them. Rick ve a Deputy City Manager RS:bw AMM0014B C Y q 1 Arfanda No CITY of DENTON, TEXAS MUNICIPAL BUILDING / DENTON, TEXAS 76201 / TELEPHONE (817) 888.8307 Office of fhe City Manager MEMC7 FZAIV'DUM TO: Lloyd V. Harrell, City Manager FROM: Rick Svehla, Deputy City Manager DATE: May 14, 1992 SUBJECT: Truck Routes At the last meeting, Council approved the Morrison lease at the Moore Building. They also talked about insuring that trucks stay on the appropriate routes. By designating Hickory and Bradshaw, that would give us another avenue for enforcing the entrance and exit routes of the Moore facility, that is, trucks could be ticketed if they went further east on Hickory than Bradshaw before turning to get back to McKinney. If you or the Council has any further questions, I would be happy to try answer them, Rick ve a Deputy City Manager RSfbw AMM0014B k C_ 1 X, ti e:updocs~59217 1620,5 ~ellda Mo. hpenda Ilom.__lS _-70 LUIS ORDINANCE No.,_`_~ AN ORDINANCE OF THE CITY OF DENTON, TEXAS, AMENDING CHAPTER 18 OF THE CODE OF ORDINANCES TO ADD PORTIONS OF EAST HICKORY AND NORTH » BRADSHAW STREETS AS TRUCK ROUTES; AND DECLARING AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: ~ S CTION I, That section 18-53 of Chapter 18 of thw4 Code of Ordinances is amended by adding the fallowing portions of streets as truck routes: Sea- 18-53. Truck routes designated. North Bradshaw from East Hickory to East McKinney, East Hickory from Bell to North Bradshaw. SECTION II, That this ordinance shall become effective imme- diately upon its passage and approval. PASSED AND APPROVED this the day of 1992. B013 CASTLEBERRY, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: ` DEBRA A, DRAYOVITCH, CITY ATTORNEY r e` t 1 V. r: a 1 I\ e t r 1Y 1 F_,-1-4! 1 _ ` ~'CITy ` .zf;COUNCILt 17 f'I-_ ooooauuuo o t ` } t .j t ~ U t p-~ lit r tt Mill Mt ~ t !~1 r' 1y~t~ 11 t1 i. L+ ll ~~~t: ~ ` ti4 11 _ ~ Ti" tai, May 19, 1992 a C y7 CITY COUNCIL AGENDA ITI. I TO: MAYOR AND MEMBERS OF THE. CITY COUNCIL FROM: Lloyd V. Harrell, City Manager a RE: CONSIDER CONTRACT FOR ENGINEERING CONSTRUCTION PERIOD SERVICES BY ALAN PLUMMER AND ASSOCIATES, INC. DURING CONSTRUCTION OF THE WASTEWATER TREATMENT PLANT PHASE I AND II IMPROVF.34IENTS RECOMMENDATION: The Public Utilities Board, at their meeting of April 22, 1992, recommended to the City Council approval of the contract for an amount not to exceed $417,560. The contract division if $141,265 for general representation, $223,980 for resident representation and $52,315 for additional services. SUMMARY: APAI propose to perform construction period services during the construction of Phase I and II of the Wastewater Treatment Plant. Improvements. The general representation portion of the contract covers the following items: 1. Advertise and Award 2. Submittal and Shop Drawing Review 3. Construction Questions and Correspondence 4. Change Order and Project Modification Requests 5. Site Visits and Progress Meetings 6. Project Management The resident representation portion of the contract covers construction observation for 24 months at 40 hrs/wk. In addition, the resident representative will supplement several general representation items. Those include items 2. through 5. listed above. APAI proposes to furnish certain additional services as necessary to ensure a good finished product and as required by the Texas Water Commission. I. Witness Factory Test - The equipment manufacturers will reimburse travel expenses. 2. Start-Up Assistance -The design engineers presence at the start-up of each operation Is essential to unsure contract compliance. r Y. ii Atlenda No. ~ 9~ -D Page 2 3. O&M Manual - The operation and maintenance manual is essential for the operators to operate the new equipment and the wastewater plant effectively. The City is supplementing this item with word processing and technical support. 4. Project Performance Report - The Texas Water Commission (TWC) requires a registered engineer to file this report with the TWC six months after final acceptance of construction activities, The City has reduced APAI's original contract amount by supplementing the construction period services with in-house staff. Exhibit II itemizes APAI and City hours required to perform each construction period service. It e itemizes additional City construction management activities required. City will supplement or perform the following portions of the contract. General Representation 1. Submittal and Shop Drawing Review 2. Construction Questions and Correspondence 3. Change Orders and Project Modification Requests 4. Site Visits and Progress Meetings Additional Services 1. Diffuser Testing 2, Final Engineering Report 3, O&M Manual 4, Record Drawings City is supplementing 17% of APAI's original proposal. An additional 2800 hours is estimated for regular City construction management. e BACKGROUND: On August 7, 1990, the City entered into a contract with APAI for preliminary onginaering services. Design consisted of a 13 MGD uprating (Phase 1) and a 15 MGD expansion (Phase 11) of the Wastewater Treatment Plant (WWTP), The original contract addresses the general Scope of Work for several phases of engineering. The City and the consultant determine the precise scope of work and negotiate tlne englnc;ering fee as each phase begins, The various phasoS are preliminary design, detail design, bid and construction. On May 7, 1992, the City entered into a contract with APAI for detail design. On November 5, 1991, the City Council approved Amendment No.1 for the detail design of architectural and instrumentation and control special services. When the plans and spoeffications are complete, the design phase of the contract ends. r_ Y. I? a Page 3 A90nda No. D Agondahon)- 2S Da w a AGENCIES AFFECTED; Citizens Associatesof Denton, Denton Municipal Utilities and Alan Plummer and FISCAL IMPACT: , Inc, a APAI's construction period services contract is for 4I 7, 560 or 4.5$ of i estimated construction cost of 9, .r Summary" for prellminAnalyar to I8 million, ,See Exhibit 11 lie Exhibit III la y final cost estimated of facility Improvements, Proposed and sient plant Expansion s to Itemizes all costs associated with the Wastewater , A fund analyais accompanies both 1992 and the Phases I and 93 IT CIPs for each simultaneouslyphase of construction as well as construction nd of , Subm d by; Lloyd V, Hrirrell, city mail ger Prepared by. w _ Heward Martin, Di~c or Environmental Operat ens/financial Admililstrati.xt Approved by, It, E, Nelson, Execu#ive Dir Department of Utilities Exhibit I; Engineering contract II: Construction III. Project Engineoring Services Summary Cost Summary IV: Fund Analysis V VI: Clp ' I'roJeC't Considerations t VII: ProJectI,ocatfon Map Vll"'nutcs Of PUB IX, Ordinance Meeting of 4/22/92 i, a h 1 II tl II l~nnda rro..~~~:._D./~~~6_ At;anda ltem!~S____~D 19- 99 f/- 0- 1 Minutes PUB Meeting of April 22. 199' 1 2 EXCERPT 3 PUBLIC UTILITIES BOARD MINUTES 4 April 22, 1992 5 , 6 4. CONSIDER CONTRACT FOR ENGINEERING CONSTRUCTION PERIOD SERVICES 7 BY ALAN PLUMMER AND ASSOCIATES, INC., DURING CONSTRUCTION OF 8 THE WASTEWATER TREATMENT PLANT PHASE I AND II IMPROVEMENTS. 9 Nelson introduced this construction services contract for the 10 Wastewater Treatment Plant project. 11 Martin advised that staff recommended approval of the 12 contract in the amount of $417,560 for general construction 13 and resident representation services provided by Alan Plummer. 14 The City of Denton will assist in providing some of the 15 general representation activities which will amount to 16 approximately $53,000 of additional contract services. The 17 contract, provides for a representative of Alan Plummer 6 18 Associates for on site representation for both phase I and 19 phase II, If the Board decides to construct phases I and II. 20 Coplen commented that phase II is planned three years 21 from now; he asked if. this will be carried as art open Item in 22 the contract. Allison stated that the contract would be 231 24 25 11 t~ i~ Agenda IJo.. Agenda Itent_ NIB Minutes PUB .Meetis~2-of April 22 1 2 1 2 awarded for specific activities and closed out after the 3 construction of these activities is complete. If the Board A 4 awarded only Phase I activities, then the contract would be 5 closed out after Phase I construction is completed. 6 Martin advised that David Ham and Rene Baker will be 7 working as the city's representatives for the project, 8 Coplen stressed that, since the City is paying Alan Plummer, 9 they must assume the liabilities for project construction. 10 Alan Plummer representatives, John Cook and Lee Head, assured 11 the Board they fully accept that responsibility. 12 Nelson noted this is a not-to-exceed dollar amount and 13 asked Alan Plummer if they pledged to do all they can to 14 reduce the hours as listed within the document. Alan Plummer 15 agreed. 16 Coplen asked how many raindays or downdays are built into 17 the contract, Alan Plummer noted this is specified in the 18 contract, 19 Allison stated the contractor is not allowed an extension 20 for rain days unless the number of rain days exceeds what is 21 "normal" for that year. 22 23 24 25 \ c' 12 t v r w a Agsnda No.. 9a /Z~ ngenCa 110p, _Iles '"`yl> W16 Minutes PUB Meeting of 71pri1 22 1 2 Nelson advised the Board that staff has studied the 3 project extensively, and that the contract has been through 4 several revisions and the prices trimmed. , 5 Coplen commented that if a good job was done, then the 6 proposed contract was reasonable--but a quality product at the 7 quoted prices is the bottom line. Laney agreed that the 8 contract price was reasonable. 9 Action: 10 Laney made a motion to approve the Alan Plummer contract for 11 General Representation Services of the Basic Services by Alan 12 Plummer and Associates, Phase I and II Improvements in the 13 not-to-exceed amount of _4141t265; for Resident Project 14 Representation Services for the Basic services (Article III, 15 Paragraph B), the total fee is not to exceed 2231980; for 16 "Additional cervices", the fees shall be as described in 17 Schedule of Char es Exhibit A to the Contract; for Additional 18 Services as described iii Article IV of the Contract Document, 19 the maximum amount will not exceed A52,.315. Second by Frady. 20 All ayes, no nays, motion carried. 21 22 23 24 25 13 I r t t Revised 14-Apr-92 e tbenda No. _ PECAN CREEK Arlenua qom CITY OF DENTON WASTEWATER TREATMENT PLANT IMPROVEIMENTS~' - CONSTRUCTION ADMINISTRATION d'I TWENTY-FOUR MONTH CONSTRUCTION •7 (PHASE I AND I!) CONSTRUCTION ENGINEERING SERVICES SUMMARY Percent Service Total R P Cost Services 22,6851 _ 483/ o RPR r Cit 141,! 65'r- '30,08% _ f APAIu-- - - _-0,00% A,Serv, 'City- l2_,980~ 47.70% tAPAI 291315 ----8;24% 52315I`-- 11,14% 46956o 100.00% R - 163j950 RPR .34.92% $223,980 47,70% A',Serv'. `$616301 0- 469 560 a8 100.0 % _f APA 52,000l 11.07°0 $4 r 7 5601 --88.930 4`---69. 6 1 00.00 M A ~ Dave ro va ours Ham P. raker Addfftona! Hours` 2,744 _ f,680 Sup Qlernonfa Hours' - 1 _sas ' 8B3 NeiAvaN 1,OQ3 Net Aall Net t10- t Sav n s $%lir * _ 3 29 of ect ve ost av n S hr $12 $30 ost avings over P I's or19R 1Aro 9 posal, e~ I~ i Revised 14--Apr-92 Agenda No. Agenda!::em_,leS J CITY OF DENTON 6~t~Q OF PECAN CREEK WASTEWATER TREATMENT PLANT IMPROVEME1~fTS CONSTRUCTION ADMINISTRATION BUDGET TWENTY-FOUR MONTH CONSTRUCTION (PHASE I AND II) dditionat tart T me CITY Protect Management P CE ech Wp {$45/hr~ $3?Jhr~~~/~{$20/hr~$7.0/hr Total- Advertise/Award 8 4 12 0 PUB/CC 24 8 48 20 24 Consl Qustins/Crrspndnc 108 20 43 36 CMR/PCM/Change Orders 144 58 Site Visits/Progress Mtgs 240 187 Project Management 36 20 " 36 Construction Observation 1248 499 Total Hours 0 1,808 62 883 20 60 21823 Total Salary $0 $81,360 $1,664 $22,958 $400 $1,200. $107,582 A 4 r ~t el r o Revised 13-Apr-92 Agoga Ilem___ ? 7 CITY OF DENTON Ckile /9 PECAN CREEK WASTEWATER TREATMENT PLANT IMPROVEME{~1Tg CONSTRUCTION ~Qzqq ADMINISTRATION BUDGET t TWENTY-FOUR MONTH CONSTRUCTION (PHASE I AND II) PI PM Portlon General Representation_ ~$105/hr DE Tech Z__L85/hr~__($601hr~_1$50/hrL_~($60/hr)_A~40/hrs__-Total Advertise/Award 60 60 Const Admin Manual 20 20 Submlttal/Shop Drawing 80 30 Review Const Quest./Corrsp, 24 60 20 80 CMR/PCM/Change Orders 16 45 20 0 Site Visits/Progress Mtgs 40 160 BO Project Management 20 g0 Total Hours 100 405 290 0 20 100 918 Total Salary $10,600 $34,425 $17,400 $0 $1,000 $4000 $87,326 Expenses Electrical Subconsultant (505 hrs @ $60/hr + $4,500 expenses) x 1.15 $40,000 Architectural Subconsultant (140 hrs @ $551hr + $1,000 expenses) r, 1,16 Structural Subconsultant 10000 (70 hrs @ $55/hr +$500 expenses) x 1.15 000 Mileage (4 site visits/month) x 24 months x 80 mlles/visit x $0.275/mlie Meals 1,100 Long Distance/FAX 2,000 Postage 600 Reproduction 600 Computer Charges 1,000 Total Expenses 500 Total Salary plus Expenses $61,100 10% Contingency (Salary/Expense Escalation) $128,426 Total General Representation $12,840 $141,266 ti~ I' r f 's u Revised 13-Apr-92 Agenda No. -_Zr~ Difv - Agenda horn- CITY OF DENTON PECAN CREEK WASTEWATER TREATMENT PLANT IMPROVEMENTS~ CONSTRUCTION ADMINISTRATION BUDGET TWENTY-FOUR MONTH CONSTRUCTION (PHASE I AND 11) Tn house u CITY Portion pp emont PI G r1rvi E D Tech P enera) Representation /ho r $32/hr ($20/hr) Tota! 1,2,3 Advertise/Award 4 Const Admin Manual 16 4 7 Submittal/Shop Drawing 90 Review 40 6.8 Const Quest,/Corrsp, 1 00 80 9 CMR/PCM/Change Orders f15 and Pay Requests 40 5,10 Site Visits/Progress Mtgs and Final Inspection 40 Project Management Total Hours 321 0 Q 0 204 626 Total Salary $0 $14,445 $0 $0 $0 $4,080 $18,625 Expenses Long Distance/FAX Postage 200 Reproduction 900 Total Expenses 1,000 'rotai Salary Plus Expenses $21100 10% Contingency (Salary/Expense Escalation) $20,625 Total General Representation $2 060 $22,685_ i' c_ r. iJ 11 Revised 14-Apr-92 Agonda No A~ondalicnr_-~[S ~ ~ CITY OF DENTON on1e - 1Q7a, PECAN CHEEK WASTEWATER TREATMENT PLANT IMPROVEMENTS / CONSTRUCTION ADMINISTRATION BUDGET TWENTY-FOUR MONTH CONSTRUCTION (PHASE I AND 11) APAI Portion E DE Resident Representation Total Construction Observation 104 wks (24 coos) x 40 hrs/wk 784 hrs J,376 Const Admin Manual 24 Submittal/Shop Drawing Review 320 Const Qustins/Crrspndnc 260 CMR/PCM/Change Orders 120 Site Visits/Progress Mtgs 40 Total Hours - 3,376 784 ,4,160 Total Salary $151.920 $39,200 $191,120 Expenses Mileage Allowance ($400/Mo, x 24 Mo.) Film/Developing 9,600 Misc Job Site Expenses 500 Total Expenses _ 2,400 Total Salary plus Expenses $12,500 , 10% Contingency (Salary/Expense Escalation) $203,620 Total Resident Representation _ $20,360 $223,880 'r. Revised 13-Apr-92 PECAN CREEK CITY OF QENTON Ntx WASTEWATER TREATMENT PLANT IMPROVEMEN f S;4/ CONSTRUCTION ADMINISTRATION BUDGET TWENTY-FOUR MONTH CONSTRUCTION (PHASE I AND ll) APAI Portion Additional Services P P e(!h P $60/hr $50/hr ) (~Total 4 Witness Factory Tests (IV.8) - so e Start-Up Assistance (IV,D) 8 gp 16 0&M Manual (IV.F) 4 40 60 0 Project Performance Report (IV. H) 6 20 80 20 i6 Total Hours 20 180 156 20 24 400 Total Salary $2,100 $15,300 $9,360 $1,000 $960 $28,720 Expenses Travel (IV, 8) (100% reimbursable) Mileage (IV. 0) $3,500 Contract Document Reproduction (IV,A,) 150 Reproductlon (IV.F/H) 11,000 Postage/Phone t ,000 Computer/CAD 125 Total Expenses _ 2,000 Total Salary plus Expenses $16,775 15% Contingency (Salary/Expense Escalation) $45,495 Total Additional Services $6,820 $52,316 Total by Contract Item IV,A Contract Document Reproductlon IV.t3 Witness Factory Tests $10,000 IV,C Field Diffuser Testing 8,920 IV.D Start- UpAsslstancv 0 IV .E Final Engineering Report Preparation 7,050 IVY Operation and Maintenance Manuals 0 IV,G Construction Record Drawing Preparation 7,920 IV•H Project Performance Report 0 Misc. Expenses Including Contingency 9'480 Total Contract Itemized Expenses _ 8.945 $52 , 316 C~ i 4 r. r`r Si 7i C Revised 13-Apr-92 2 ' ~ Agorda No. Agenda flem_ /~S CITY OF DENTON PECAN CREEK WASTEWATER TREATMENT PLANT IMPROVEMENTS CONSTRUCTION ADMINISTRATION BUDGET I TWENTY-FOUR MONTH CONSTRUCTION (PHASE I AND 11) CITY Portion In-House Supplement TIM DE WP Additional Services x$451hr j$26/hr)~$20/hr) _ v Total Diffuser Testing (IV.C) 44 8 Final Engineering Report (iV.E) 140 24 08M Manual (IV.F) 180 40 Record Drawings (IV.G) 188 Total Hours 0 412 140 72 0 624 Total Salary $0 $18,540 $3,640 $1,440 $0 $23,620 Expenses Travel (IV.B) $0 Mileage (IV.C) 0 Mileage (IV.D) 0 Contract Document Reproduction (IV,A.) 0 Reproduction (IV.E/F/G) 1,600 Postage/Phone 375 Computer/CAD 0 Total Expenses $1,876 Total Salary plus Expenses $25,495 15% Contingency (Salary/Expense Escalation) $3,820 Total Additional Services $29,315 Total by Contract Item IV.A Contract Document Reproduction $0 IV.B Witness Factory Tests 0 IV.C Field Diffuser Testing 2,140 IV.D Start--Up Assistance 0 IV.E Final Engineering Report Preparation 4,620 IV.F Operation and Maintenance Manuals 9,400 IV,G Construction Record Drawing Preparation 8,960 IV.H Project Performance Report 0 Misc. Expenses Including Contingency 4,195 Total Contract Itomized Expenses $29,316 C r Agenda No. - Apida CITY OF DENTON Mo '1% PECAN CREEK WASTEWATER TREATMENT PLANT IMPROVEMENTS PROJECT COST SUMMARY (APRIL 3, 1992) Item 0 infon of robable construction cost, „13 MGp r~nwrovements Preliminary 704 Design l044 Design Preliminarl5 MID improvement s report estimate estimate y 7estumeren 1004 Oesign report estimate Equal+eation facilities 1.17 1,29 1,05 Sludge handling faculties 1,87 2,23 1.81° Aerattan system 1,53 2,12 1,86' Cl,/S0, facilities/storage/basins 0.62 4'47 0,50 Grit removal/flow splitting 0.50 0,53 0,52 Clariffars Filter 4,96 0,96 1.15' Hydraulic improvements 0'21 0,21 0,33 0.30 0,3C 0.09' Miscellaneous plant improvements 0,25 0,25 0,21' Yard piping 0158 0,20' 1,44 0150 Plant electrical 0,86 013' Renovate maintenance 0,28 1,29 1,00 building 0,50 0,20 0,20 0,20 Renovate H. blower bldg (solids lab) 4,15 0.09 0,49 Renovate S. grit building (office) 0,10 0.04 0,04 lnstrvaantatian/SCADA 0,70 0,67 0,75 Plant electrical distribution system 0114 1,00 TOTAL CONSTRUCTION Preliminary report 6,70 744 pesign estimate (311,05) 5,17 1004 Design estimate ($11,00) 8.83 9.18 2.Z2 1.82 Costs in million dollars. 'Sludge holding basin $ 'Aar 0,42, 8011: press building f1,32, waste and return sludge ' ation basins $0,60, Slower building No, 2 $1.10, Air header piping $0,16, 'Includes piping $0,10 and electrical $0,02, pump station $0,07, slnclades the s fromr box, piping from GR/FS to South plant ,site -es Piping from A81-5 to FC1,3 and piping from CCB to OCB, otnclu and plping from sputter box to Norge plant, Sl paving and grading $0,12, hydropneumatic system $0.05, demo grit and C1, structures $0,03, Bypass line at GR/FS. R' r 1 April 22, 1992 Joendi No. Agenda Ilel»_/~_S- 13 MGD UPRATING IMPROVEMENTS i~„er~q~z PECAN CREEK WASTEWATER TREATMENT PLANT A61- 441 (1992 CIP) FUND ANALYSIS (1992 Dollars) WW TREATMENT (BOND) STATUS $ (0000) FUND SOURCE a 92 - 0470006 $7,706,0 TOTAL FUNDS $7,706.0 EXPENDITURES Design $884.7 Ph 1(13 and 15 MGD Pre-Design) Uprate Analysis (Contract) 81.8 Pref. Design (Contract) 105.9 Ph 11 (13 and 15 MGD Design) Detail Design (Contract) 600.9 Special Services (Contract) 96.1 Testing (Contract) 11.3 Construction (13 MGD) 8,607.2 13 MGD Improvements (Estimated) 7,108.0 Blower Equipment (Contract) 491.7 Aeration Equipment (Contract) 132.9 Belt Press Equipment (Contract) 447.4 Electric Improvements (Estimated) 100.0 and Transformors Change Orders (4%) (Estimated) 327.2 * Insp./Contract Admn. (Proposed Contract) 372.6 Construction Testing (Estimated) 35.0 TOTAL EXPENDITURES $9,910.8 AMOUNT OVER/(UNDER) BUDGET $2,204,8 28.61% BRING FORWARD FROM 1996 Special Services Construction Buildings $330.0 SCADA 670.0 Change Orders (4%) 40.0 * Additional Insp./Contract Admin. 45.0 Additional Testing 15.0 TOTAL ADDITIONAL EXPENDITURES $1,100.0 REVISED AMOUNT OVER/(UNDER) BUDGET $3,304.8 42.89% * Indicates contract under consideration, / fnda13 1.wk3 < ` S l~ 1 r April 22, 1992 Nen(re No, q72 - Q Adonde Ilcnr_ ikrir, _..__i9 5 MGD EXPANSION IMPROVEMENTS PECAN CREEK WASTEWATER TREATMENT PLANT 0 992 CIP) FUND ANALYSIS (1996 Dollars) WW TREATMENT BOND STATUS $ x1000 FUND SOURCE 96--0470-06 $9,150.0 TOTAL FUNDS _ EXPENDITURES $9,150.0 Design (See 13 MGD Uprate) Bid Preparation 5010 Construction (15 MGD) 50.0 15 MGD Imprvmt (Estimates) 2,333.8 3'691.2 Special Services (Estimated) 1,215.5 Change Orders (4%) (Estimated) 142.0 Insp,/Con t•Admn•/Testing (Estimated) 451.2 TOTAL EXPENDITURES AMOUNT OVER/(UNDER) BUDGET $4,19 4 MOVED FORWARD TO 1992 {54,957.6) -54.18% Special Services - Construction Buildings SCADA 401.0 Insp./Cont,Admn,/Testing 814.0 TOTAL EXPENDITURES MOVED FORWARD 73.0 $1,288.0 REVISED AMOUNT OVER/(UNDER) BUDGET ($0 .245.6) -68.26% * Indicates contract under consideration, fndai 5ex.wk3 \5 M, Y. ' y'. April 22, 1992 Agonda No. ___q~_-D / 13 MGD UPRATING IMPROVEMENTS Agondailoni._s SCAN CREEK WASTEWATER TREATMENT PUAW- (1993 CIP - PROPOSED) ` FUND ANALYSIS (1992 Dollars) WW TREATMENT BOND STATUS $ xf000 FUND SOURCE (Proposed) 93 0470C 06 + $10,596.0 TOTAL FUNDS 10,596.0 EXPENDITURES Design Ph 1 (13 and 15 MOD Pre•-Deslgn) 884,7 Uprate Analysis (Contract) 81.8 Prel. Design (Contract) 105.9 Ph II (13 and 15 MOD Design) Detail Design (Contract) 600.9 Special Services (Contract) 96.1 Testing (Contract) Construction (13 MOD) 11.3 13 MOD Improvements (Estlmated) 8J08.0 9647,2 Blower Equipment (Contract) 491.7 Aeration Equipment (Contract) 132.9 Belt Press Equipment (Contract) 447,4 Electric Improvements (Estimated) 100.0 and Transformers Change Orders (4%) (Estimated) 367,2 * Insp./Contract Admn, (Proposed Contract) 417.6 Construction Testing (Estimated) 50,0 TOTAL EXPENDITURES 11,010.8 AMOUNT OVER/(UNDER) BUDGET $414.8 3.91% Indicates contract under consideration. fndal3ur,wk3 4 i, I April 22, 1992 {~enda NO Agenda Ilein-A~s e 15 MGD EXPANSION IMPROVEMENTS ttlo_.__•S /9_ PECAN CREEK WASTEWATER TREATMENT PLANT 16' (1993 CIP - PROPOSED) FUND ANALYSIS (1997 Dollars) WW TREATMENT (BOND) STATUS a rX1000) FUND SOURCE (Proposed) 97- 0470006 $3,610.0 6 TOTAL FUNDS $3,610,0 EXPENDITURES Design (See 13 MGD Uprate) 5010 Bid Preparation 50.0 Construction (15 MGD) 2,415.7 15 MGD Imprvmt (Estimated) 2,322.8 Change Orders (4%) (Estimated) 92.9 Insp./Cont.Admn./Testing (Estimated) 376.7 TOTAL EXPENDITURES $2,842.4 AMOUNT OVER/(UNDER) BUDGET ($767.6) -21.26% Indicates contract under consideration. fndal 5_.I .wk3 C c4 v, r #i I~ April 22, 1992 Ibonda No. -/0 13 MGD UPRATING IMPROVEMENTS Agenda PECAN CREEK WASTEWATER TREATMENT PLAWP - (1993 CIP - PROPOSED, 1997 dollars moved forward) FUND ANALYSIS l (1992 Dollars) WW TREATMENT ~BOND) STATUS $ (x10001 FUND SOUR~!E (Proposed) 93-047000b ° TRANSFER FROM 1997 CIP (Proposed) $10'595'0 97-•0470C06 2,828.5 TOTAL FUNDS 13, 424.5 EXPENDITURES Deslgn Ph I (13 and 15 MOD Pre--Design) 884.7 Uprate Analysis (Contract) 81.8 Prel. Design (Contract) 105.9 Ph Il (13 and 15 MOD Design) Detail Design (Contract) 600.9 Special Services (Contract) 96.1 Testing (Contract) Construction 11.3 13 MOD Improvements (Estimated) 9,928.0 11,020.0 Ph I & if Const. Credit (Estimated) (500.0) Blower Equipment (Contract) 491.7 Aeration Equipment (Contract) 132.9 Belt Press Equipment (Contract) Electric Improvements (Estimated) 447.4 and Transformers ) 100'0 ' Change Orders (4%) (Estimated) 420.0 * Insp./Contract Admin. (Proposed Contract) 417.6 Construction Testing (Estimated) 70.0 TOTAL EXPENDITURES 12, 403.8 AMOUNT OVER/(UNDER) BUDGET ($1,021.0) -7.6196 * indicates contract under consideration, C fndal315.wk3 ~h t ;I p ~ AgeoUa No..__9 PROJECT CONSIDERATIONS W10 ~ City staff is period providing 17% Of the estimatedPclonstummeruction services hours to supplement Alan r Associates, Inc, (APAI) contract. This reduces and original proposal by 16.58. APAI's • Staff will be providing approximately 2800 additional This time is for regular project management activities such as preparing PUB and CC agenda items hours. Project award, processin analyzing and processing site visits, attending grog ssr meetings nand hconstruction observation. • APAI is providing full time resident representation. experienced representative is necessary for obtaining the best product An possible from the construction contractor. • Engineering contract includes representation for Phases I and II of the plant improvements. -A if awarded, estimated cost $9 Not( n/ only Phase 1 1,s contract may be reduced b '18 Million, the englneeri approximately e of construction for Phase I Isthesamea$o 6r0Ph se I $and Time Therefore, the engineering representation is reduced very little. • Total Phase I and II improvements are estimated to cost $11.00 Million Or $1,82 Million (208) more than if Phase I is awarded separately. e' i. . r M I i I-1992 CAPITAL IMPROVEMENT f'RgJE 2-0470006 1 - # PROD rirLE; W~--'-' NTP UPGRADE - i 3 MGD ESTIMATED COST: tkllo . $7706 (x 1000) EVALUATION SCORE; 100 GRUP DESCRIPTION.- This prolect addresses the necessary enprovemeO s to Athe SSIGNMENT: T 1 reatment Plant required to rnoet new TVJC efliuenl standards and to expand the capacity of the plant to 13 MGD. PURPOSE: To expand the capacity of the WWTP to keep growth and to achieve compliance with more stringent telrlluent 6m tsow due !o r required by the TWO, COST + CALCULATION: From the January 31, 1991 - "Preliminary Optnion of Capital Improvements Costs" from APAI. All cost estimates were adjusted from 1991 dollars using an annual intlavon factor of 5%. FUNDING REQUIREMENTS:CASH FLOWS/ENCUMBERANCES (In Dollars x 1000) ENC EXP ENC EXP ENO EXP ENC EXP ENO EXP ENO EXP 1992 U 94 N 94 D 94 J A 440 M 440 J 440 J 94 F 94 6595 440 ; 440 A 440 S 440 1993 Q 440 N A ; 440 D 440 J 439 F 439 M 439 J a39 M q39 , J A S 1994 0 N A M D J F M A S , ENCUMBERANCES CASH EXPENDITURES BOND REV AIC OTHER TOTAL BOND REV AIC OTHER TOTAL TOTAL IST YR $6595 $0 $0 $0 $5595 TOTAL 2ND YR $0 $0 $0 $0 $3550 $0 $0 $0 $3550 TOTAL 3RD YR $0 $0 50 $3515 $0 $0 $0 $35"1'5 GRAND TOTAL $8595 $0 $0 $O $0 $0 $0 $0 $0 $0 $0 $0 $6595 $7065 $0 $0 $0 $7085 ENCUMBERANCE DATES; Encumbered as spent, PHASE DATE AMOUNT Prelim, Engineeting 10!90 Engineering $ 188 Valve Engineering 5191 $ 751 Construction 33191 $ 172 Inspection 193 $ 557 3193 $ 557 ENCUMBERANCE TOTAL $1706 COMMENTS; This is a mulltyear project beginning in 1991 Encumberances:Prlor to 1992 $ 1,111,000 Currant CIP $ 6L595 000 Total Project Budget $ 7,708,000 ~ 4!16!91 12;21 1 a P J (1 n i~ L,1 CAPITAL IMPROV ME,ENT PROJE ar .03W, PROJ TfTLE: 'Y 6-0470-06 WWTP UPGRADE - 15 MGD ESTIMATED COST; ("Jill $9150 (x 1000) DESCRIPTION: ? ✓ This project addresses the necessary unprover GnenisROUP to the Wast ASSIGNMENT: ewater Treatment Pfanf required to meet TWC effluent standards and st expand the capacity of the pfant from 13 MGD to standards 10 15 MGD. PURPOSE: To expand the Capacity 01 the WWTP to keep growth and to achieve cornplience with more tlnrCgentleli ('(ea, edlfl w due to required ~ by the TWC, COST, CALCULATION; Frorr3 the January 31, 1991 _ -prelim Costs" frorn APAf. All cost e inary Opinion of Capital Improvem ents ~trmat 11 wereadjusted1 Ca 1991 dollars using an annual mliatlon factor of e a FUNDING REOUfREMENTS:CASH FI.OWc/ENCUMUERANCES (In Dollars x 1000) 1996 O ENO, EXP ENC EXP ENC EXP ENC EXP ENC EXP ENC EXP N A M D J F M 1997 O N J 275 91 A 92 S 92 A 591 M D J 8875 591 F 1998 591 J ; 592 J 59? q 59t M 591 0 592 N 592 S 592 M A : 592 D 592 J 592 F J J 592 M 592 A S ENCUMBERANCES BOND REV AIC OTHER TOTAL CASH EXPENDITURES TOTAL IST YR BOND REV AfC OTHER TOTAL TOTAL 2ND YR $275 $0 $0 $0 $275 TOTAL 3RD YR $88%5 $0 $0 $0 $275 $0 $0 $0 $0 $0 $0 $8875 $5323 $0 $275 GRAND TOTAL $8150 $0 $0 $0 SO $5323 $0 $0 $0 $9150 $3552 $0 $0 $0 $3552 ENCUMB ERANCE DATES: Encumbered as spent. $9150 $0 $0 $0 - $9150 PHASE ASE DATE AMOUNT Engineering Valve Engineering 7/96 $ 25 Construction 7/96 $ 250 Inspection 1/97 $0375 1/97 $ 500 ENCUMBERANCE TOTAL COMMENTS; $9150 ~ 1 This is a multiyear project beginning in 1996. EncumUerancas: Prior to 1996 Curren) CIP $ 0 Tole) Project Budget $9 ISO 000 $9,150, 000 4116/91 12:11 l Y~ 1 k J 993 CAPITAL IMPROVEMENT PROD 9~? ~oio ECT A0oada N64 93-0470 OC 6 PROD TITLE: WWTP UPGRADE 13 GD ESTIMATED COST: $10596 (x i000) l-~ I EVALUATION SCORE: iQ0 GROUP ASSIGNMENT: 1 DESCRIPT1W This project addresses the necessary improvements to the Wastewater Treatment Plant required to meet new TWO and EPA permit requirements and 10 expand the capacity to 13 MGD. i PURPOSE: To expand the capacity of the WWTP to keep due to growth and to achleve compliance with more str gent permitllow required by the TWO and EPA, COST CALCULATION: From the January 1992 "Opinion Of Potential Cost by Fiscal Year° 4 fJ prepared by APAI. I FUNDING REQUIREMENTS:CASH FLOWS/ENCUMBERANCES (In Dollars x 1000) ENO EXP ENO EXP ENC EXP ENO EXP ENO EXP ENO EXP 1993 G 7090 1325 N 525 0 A 524 M 524 J 5524 J 24 J 524 F 524 M ; 524 524 A ; 524 S 524 1994 0 1450 182 N 161 D A ; 161 M 161 J ; 1161 J 61 J 161 F 161 M 161 A S 1995 0 N D A M J J A j S I ENCUMBERANCES BOND REV AIC OTHER TOTAL CASH EXPENDITURES BOND REV AIC OTHER TOTAL. TOTAL 1STYR $7090 $D $0 $0 $7090 TOTAL 2ND YR $1450 $o $0 $0 $7090 $0 $0 $0 $1450 TOTAL 3RD YR $0 $o $1450 $1450 $0 $0 $p GRANO TOTAL $8540 $0 $0 $0 $0540 $0 $0 $p $0 $0 $8540 $0 $0 $0 $8548540 ENCUMBERANCE DATES: Encumbered as spent. PHASE DATE AMOUNT Prelim, Engineering 10/90 $ 188 Engineering Design Inspection/Admin, 5/91 $ 708 Construction $ 5D0 Miscetianeous 6/92 $9200 ENCUMBERANCE TOTAL $10596 COMMENTS: This is a multiyear project beginning In 1991 Encumberances:Prior to 1993 ~ $ 2,056,000 Current CIP $ 81540_.000 Total Project Budget $ 10,596,000 L 3/8192 15:54 w , •a✓ _ Ls CAPITAL IMPROVFMRNT PROJECT - It 97-0470006 PROJ TITLE: WWTP UPGRADE- IS MGD ESTIMATED COST: $3610 (x 1000) GROUP ASSIGNMENT: 2 DESCRIPTION: This project addresses the necessary improvements to the WWTP required by TWC and EPA permits and to expand the capacity of the plant from 13 MGD to 15 MGD, i PURPOSE: To expand the capacity of the WWTP to keep and to meet the TWC and EPA permit requirements. swith projected growth COST CALCULATION: From the January, 1992 "Opinion of Potential Cost by Fiscal Year" Prepared by APAI FUNDING REQUIREMENTS: ENCUMBERANCES/CASH EXPENDITURES (in Dollars x 1000) First Qtr, Second Qtr, ENC ExP Third Qtr, Fourth Qtr, ENC EXP ENC EXP ENC EXP 1997 50 50 2390 798 0 797 0 795 1998 1170 294 0 294 0 291 0 291 1999 0 0 0 0 a a o 0 ENCUMBERANCES CASH EXPENDITURES BOND REV AIC OTHER TOTAL BOND REV AIC OTHER TOTAL TOTAL 1ST YR $2440 $0 $0 $0 $2440 TOTAL 2ND YR 1170 0 0 0 1170 $2440 $0 $0 $0 $2440 TOTAL 3RD YR 0 1170 0 0 0 1170 GRAND TOTAL $3810 $0 $0 $0 $9610 0 0 0 0 0 $3610 $0 $0 $0 $3610 ENCUMBERANCE DATES: Encumbered as spent. PHASE DATE AMOUNT Gene al Purchase $3610 Engineering Design 50 Inspection/Admin 480 Construction 3080 Miscellaneous ENCUMBERANCETO;AL $3810 COMMENTS: This is a muff-year project beginning in 1997, Encumberance Prior to 1997 $ 0 Current CIP $3,610,000 Total Project Budget $3,610,000 3!9!92 19;58 ~ ~Pg ~ - l h' 4 fi ~1 }volta Ilenf-_ .79 _ - I~ 4oy r 'nom +rAUBREY ~Jf~..„ I!` SRUGERVILL; - INCOL PA RX N DENTON RROSS r °ONDER f y -7 DS - PECAN POINT r , \)CRE R ffio i i~ SENOR.E NORTHLaC r 1, CORINT)4 ~E HICKORY^^ CREEK " ARGYLE 1 TLF ELM f C, YRA LA ,wy I \ AEA COPPER ..y CANYON *n JUSTIN RARTQNyfILF~. v^~ HIGH LANO 7HE DOUBLE OAK VILLAGE CDLON' got@ FLOWER AIOUNO ; ,a LEWISVILLE I } T A R R A N T ~ _ CHAR 0 0 GLLM ~ N T Y L L A g C 0 U .N R 0:\upd0co:p1 m djn.Q Agenda llrm_ les ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT THE CITY OF DENTON AND ALAN PLUMMER AND ASSOCIATES, INC. RELATING TO PROFESSIONAL ENGINEERING SERVICES FOR CONSTRUCTION REP£;ESENTA- TION FOR IMPROVEMENTS TO THE PECAN CREEK WASTEWATER TREATMENT PLANT; AUTHORIZING THE EXPENDITURE OF FUNDS THEREFORE; AND PRO- VIDING AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: c SECTION I. That the Mayor is authorized to execute an agree- ment between the City of Denton and Alan Plummer and Associates, ✓ Inc. relating to construction representation for improvements to the Pecan Creek Wastewater Treatment Plant under the terms and conditions contained within said amendment, a copy of which is attached hereto and made a part hereof. SECTION II. That the City Council hereby authorizes the expenditure of funds not to exceed Four Hundred Seventeen Thousand Five Hundred Sixty ($417,560) Dollars for the services required pursuant to the Agreement. SECTION III. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of 1992. BOB CASTLEBERRY, MAYO` R - - ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY B Y : `Y 1. Allencla Ila!jn.__~S_~sgR,~ ~ Ctutl ENGINEERING SERVICES AGREEMENT FOR CONSTRUCTION REPRESENTATION OF THE PECAN CREEK WASTEWATER TREATMENT PLANT IMPROVEMENTS STATE OF TEXAS COUNTY OF DENTON X , THIS AGREEMENT is made and entered into as of the _ day of ,r 1992, by and between the City of Denton, with its principal office at 215 East McKinney Street, Denton, Denton County, Texas 76201, ("OWNER") and Alan Plummer anU Associates, Inc., with its corporate office at 841 West Mitchell Street, Arlington, Tarrant County, Texas 76013, hereinafter called the ("ENGINEER") acting herein, by and through its representative, duly authorized so to act for and in behalf of said ENGINEER. WITNESSETH, that in consideration of the covenants and agreements herein contained, the parties hereto do mutually agree as follows. ARTICLE I EMPLOYMENT OF ENGINEER The OWNER agrees to employ the ENGINEER, and the ENGINEER agrees to perform professional engineering services in connection with the Project as stated in the sections to follow, and for having rendered such services, the OWNER agrees to pay to the ENGINEER compensation as stated in the section to follow. The Project shall include construction representation for improvements to the wastewater treaL*nt facilities at the Pecan Creek Wastewater Treatment Plant (WWTP), The ENGINEER agrees to exercise the same degree of care, skill and diligence in the performance of these services as is ordinarily provided by a professional consultant Page 1 of 21 Y. Aga Oil rJo. Agenda under similar circumstances and ENGINEER shall, at no cost to OWNER, ''h~erfor~n5sew- at - which fail to satisfy the foregoing standard of performance. ART[ CE I1 PERIOD OF SERVICE This Agreement shall become effective upon execution by the OWNER and the ENGINEER and shall remain in force for the period which may reasonably be required for the construction of the Project, including Additional Services and any required extensions approved by the OWNER, ARTI~ CL_ E III BASIC ENGINEERING SERVICES The ENGINEER shall render the following professional services for development of the PROJECT; Upon execution of this Agreement, the ENGINEER shall; A, General Representation 1, Assist the OWNER in securing bids, issuing notice to bidders and notifying construction news publications. The notice to bidders will be furnished to the OWNER for publication in the local news media. he cost for publications A shall be paid by the OWNER. The ENGINEER will distribute bidding documents. The cost for reproducing bidding documents will be an Additional Service, 2, Assist the OWNER in the opening, tabulation, and analysis of the bids recaived and furnish recommendations on the award of contracts or the appropriate actions to be taken by the OWNER. The cost for evaluating alternative equipment submitted by Bidders shall be an Additional Service, Page 2 of 21 ; c AQtn11. No. Agenda lion 3. Assist the OWNER in the preparation of formal cont>t bt_.documenJs_..for_ construction contracts, 3 - ° 9'?J ~,z?Y 97 4, Assist in conducting pre-construction conference(s) with the Contractor(s), and review construction schedules prepared by the Contractor(s), 5. Make an average of two visits each month of the site (as distinguished from the continuous services of a Resident Project Representative) for a 24-month r period beginning with the date of execution of a construction contract by the 0 NER to observe the progress and the quality of work and to attempt o determ in general if the work is proceeding in accordance the contract docume In performing these services, the ENGIN ill endeavor to protect the OWNER inst defects and deffci es in the work of Contractors. The ENGINEER wit ort any ob ved defects of~deficlencies immediately to the OWNER, However, 1 understood that the ENGINEER does not guarantee the Contractor' performance r is he responsible for supervision of the Cont or's operation and employee. ENGINEER shall not be responsibiA-.ftrthe means, methods, techniques, sequence procedures of co ction selected by Contractor or the safety precautions and rams 'VX 'incident to the work of the Contractor. 6. Consult and advise with the OWNER during construction and make recommendations to the OWNER regarding materials and workmanship. 7. Review samples, catalog data, schedules, shop drawings, laboratory, shop and mill tests of material and equipment and other data pursuant to the General Conditions of the Construction Contract. OWNER shall assist in submittal review and shall handle administrative processing of submittals. 8. Interpret the intent of the plans and specifications for the OWNER and Contractor(s). Investigations, analyses, and studies requested by the Contractor(s) and approved by the OWNER, for substitutions of equipment Page 3 of 21 i f kefida No and/or materials or deviations from the nnenoaicom__.PSy~jj considered an additional service, NOTE: plans and sp ci firatlan conducted '60 ENGINEER, if determined to be inadequattel due to Such instudies completeness of ENGINEER prepared plans and specifications, will be redone without additional compensation. Any defective designs, plans of specifications OWNER, furnished by the ENGINEER shall be promptly corrected by the ENGINEER at no cost to the , g, Review and comment on monthly and final estimates for payment to Contractor(s), pursuant to the General Conditions of the Construction Contract, OWNER shall handle administrative Pay requests processing of monthly and final . 10, Conduct, in company with the OWNER's representative, a final inspection of the Project for conformance with the design concept of the Project and general compliance with the contract documents, and review and comment on the certificate of completion and the recommendation for final Contractor(s), payment to the 8. Resident Representation Services The ENGINEER shall provide a resident project representative. The ENGINEER's designated representative primary paint (Resident Project Representative) will be the of contact and communications for all parties on the project. The ENGINEER will provide full-time field observation and field office engineering services. The ENGINEER has budgeted a maximum of 40 hcurs per week for one representative for a duration of 24 months of field observation, If additional time is required, the ENGINEER will either receive additional compensation ar relief by OWNER personnel, Page 4 of 21 2, Pro ect Documentation. Maintain detailed records of tqlCnilair~mT ~/9 q $rIoJ daily logo correspondence, schedules, shop drawings, record data, men y PaYen J , contractor contract modification requests and information Proposed contract modifications, change orders, photographs meetin requests, and clarifications. OWNER shall 9 minutes, for Resident project Representative's iProject sdocumentationcessing services 3. Schedul r Monitor the Contractors actual progress relative to his Planned construction schedule. Provide reports of actual versus planned progress. 4. Pro ress Pa nts, Review and recommend OWNER action on Contract progress Payments. Meeting monthly with the Contractor, at the construction site, to review and update actual status cost and time. c-ail 74 5. Jobos Establish, chair, minute, and monitor the follow-up of bi- wt:ekly Job meetings. Representatives of the Contractor and the Owner will attend the Job meetings. The Resident Project Representative will regularly meet with OWNER's staff for project coordination purposes. OWNER shall Provide word processing services to the Resident Project Representative for Preparing meeting minutes. Chan es, Recom,iend action by the OWNER on time extensions and change orders requested by the Contractor, Follow established procedures to administer change orders, time extensions, and Contractor claims. OWNER shall assist in Processing change requests. Respond to Contractor Modification Requests, Project Information Request, and Proposed Contract Modifications, Review with the Contractor the validity, cost, and time of change orders, time extensions, and claims. Make recommendations to the OWNER on C Page 5 of 21 I f i1 Agenda tioni.__ 5`1,~D L appropriate actions of these items, tro .h /9 - . the status of changes, time extension$,ai and icla msumentat on anT records of~~ ~~J lJ Assist OWNER in establishing and mafntaining appropriate change order approval authority for the OWHER's representative, Process and document change orders and claims proposed by the Contractor, 71 0. ate Tra`nq, Establish and maintain System drawings, record data, manuals, and other documents. for racking Contractor shop 8. Construction Observation, P ~ rovide field observation for conformance of the Contractor's work with plans and specifications. Notify the Contractor and the OWNER of any observed nonconforming work and monitor progress of the Contractor's corrective act1ons.___1 ~ ~pe+>`orming these servtce. e ec R~ epre to protec ti}e-~R against defects andndefany a-sl cieants) wi11 endeavor Cwfiractors. However, !t is under s in work of stood that the ENGINEER'S Representative (and an Resident Pro,~act y assistants) does not guarantee the Contractor's performance nor is he responsible for supervision of the Contractor's operation and employees, The ENGINEER'S Resident Project Representative (and any assistants) shall not be responsible for the means, methods, techniques, sequences or procedures of construction selected by Contractor or the safety precautions and programs incident to the work of the Contractor, 9. Factory and Field Testing of E~cuioment and Materials, Coordinate activities i of independent testing laboratories to. be retained directly by the OWNER under separate contract agreements or.as special engineering services. 10, Record 0nas. Monitor preparation of record drawings by Contractor including buried piping located during the project. Maintain records of up- to-date modifications. Document changes in project, Furnish and assist in interpretation of data to be used in preparation of record drawings, page 6 of 21 I fi Agenda No c7 Agenda Ram_ /~S Maintain records of a R:ie,-- Rproved shop drawings and Records will be equipment O&M moo 1 provided to the OWNER at the end of the project A'Y preparation of Record Orawings will be performed as an addition (A al~•~ al service.) 11, Common, Provide field observation of and assist with coordination of the substantial and final completion activities. Jointly with the OWNER and the Contractor, conduct the substantial inspections, completion and final completion Prepare and issue the punchlist of incomplete work to the Contractor, Recommend to the OWNER the dates of substantial co final completion. Assist the OWNER in schedulin mpietion and complete facility, Obtain required manuals g startup and use of the other, documentation from the Contractor and deliver to theoOWNERawings, and ARULLR ADDITIONAL. SERVICES Additional services to be performed by the ENGINEER, if authorized by the OWNER, which are not included in the above described basic services, are described as follows.. A. Con` tr`t -Rocent Re roduction. adverb s Reproduction of contract documents for ement of project for bids and i'ar use by CONTRACTOR during construction. Any monies received from the sale of Contract Documents to prospective bidders will be credited to the OWNER. 8• Witness factor Tests. Site visits to manufacturing or shop facilities to witness spectfled factory tests. Witnessing of the blower and motor factory tests, aeration di'fuser factory tests, and the SCADA factory tests will be performed under this task, a maximum of 60 hours. C. Assist with Plant Start-u Review the operation of the individual process units to determine compliance with project design criteria, Coordinate with the Resident Prefect Representative for appropriate Contractor and Equipment Page 7 of 21 AgOnda No hponda Ilom.S`5/D _ Manufacturer on-site representation and Operator trainin 8-hour days will be provided, g, A maxfm& f bf -ten.-1q/}~---.ry--'q.Z 0Onerat_____ fon-and Maintenance Manuals, Under this task, the ENGINEER will assist the OWNER in preparation of an Operation and Maintenance (O&M) Manual to address operation and maintenance procedures for the facilities to be added of modified under this contract, As part of this task, a large w showing all buried piping known to be present at the PlantsitesWilldbeiPrepared. This piping plan will be used by the plant operators and is not guaranteed to be dimensionally accurate with respect to buried Piping, word processing services The OWNER ~Yill provide develop all figures, plans and schematics, reproduce and bind the final document, and will E, pro.iect Performance Re ort. After ten months of operation, Performance Report as required by t Prepare a Project plant he Texas Water ronmission (TWC) to document perforr~iance and outline any corrective action required to the plant performance Into compliance. Witness Field Tests. If requested by OWNER, the ENGINEER will witness specifi field testing of diffuser supports, ed G. Final En Ineerin Re ort Pre ara ion. If requested by OWNER, the ENGINEER will update the preliminary design report to include modifications made during design and construction, The ENGINEER will prepare one draft report for OWNER review and will Incorporate OWNER comments, N. Construction Record Dra in Pre oration, request. ENGINER will revise the construction drawings in If accordance bwith Nthe tInformation furnished by construction Contractor reflectin during construction. One set of re g changes In the Project made producible Prints of °Record Drawings" shall be provided by the ENGINEER to the OWNER. Page 8 of 21 Agenda No. Agenda porri 19 - Such services, if any, shall be furnished by ENGINEER on la 7j basis neeq_o~ated' by the respective parties outside of and in addition to this Agreeme t~ Q. Sampling, testing or analysis beyond that specifically included in Basic Services. R. Investigations involving detailed consideration of operation, maintenance and overhead expenses, and the preparation of rate schedules, earnings and expense a statements, feasibility studies, appraisals, evaluations, assessment schedules, and material audits or inventories required for certification of force account construction performed by the OWNER, S. Preparing copies of Computer Aided Drafting (CAD) electronic data bases, drawings, or files for the OWNER's use in a future CAD system, T. Preparing applications and supporting documents for government grants, loans, or planning advances and providing data for detailed applications. U, Providing video camera with video tapes of construction phase to be used as a historical record and for operator training, V. Attendance at additional meetings beyond those specifically noted in Basic Services required by the Texas Water Commission, other regulatory agencies, or the OWNER, W. Appearing before regulatory agencies or courts as an expert witness in any litigation with third parties or condemnation proceedings arising from the development or construction of the Prbject, including the preparation of engineering data and reports for assistance to the OWNER, X. Providing geotechnlcal investigations for the plant site including soil borings, related analyses and recommendations. Page 10 of 21 4 i. u agenda No. ApOndd Ilan_..&,S jj Do --/y"~~ Y, Any additional services required by the OWNER not lncludev f6-13aaic-Services-,/ ,lx H7 ARTICLE v RESPONSIBILITIES OF OWNER The OWNER shall do the f".llowing in a timely manner so as not to delay the services of the ENGINEER; /A, Designate in writing a person to act as the OWNER's representative with respect to the services to be rendered under this Agreement, Such person shall have contract authority to transmit instructions, receive information, interpret and define the OWNER'S policies and decisions with respect to the ENGINEER's services 'lip for the Project, B. Provide all criteria and full information as to the OWNER's requirements for the Project. C. Assist the ENGINEER by placing at the ENGINEER's disposal all available information pertinent to the Project including previous reports and any other data relative to design or construction of the Project. 0. Arrange for access to and make all provisions for the ENGINEER to enter upon public and private property as required for the ENGINEER to perform services under this Agreement. E. Examine all studies, reports, sketches, drawings, specifications, proposals and other documents presented by the ENGINEER, obtain advice of an attorney, insurance counselor and other consultants as the OWNER deems appropriate for such examination and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of the ENGINEER. Page 11 of 21 c I 1 Agenda No. F. Furnish approvals and ft iitJakem, Permits from all ~ -Jurisdiction over the Project and such approva is and consents from others ^as n as ~ he necessary for completion of the Project, G. The OWNER shall make or arrange to have made all subsurface investigations, including but not limiters to borings, test pits, soil ristivity s and other subsurface explorations, The OWNER shall also makeeor arrange torhavefmade the interpretations of data and reports resulting from such investigations, All costs associated with such investigations shall be paid by the OWNER, / H. The OWNER shall make or arrange to have made all material testing and sampling required at the wastewater treatment plant. All costs associated with such testing and sampling shall be paid by the OWNER, I. Provide such accounting, independent cost estimating and insurance counseling services as may be required for the Projecto such require or the ENGINEER may reasonably request with sregardsto legal Issues pertaining to the Project, including any that may be raised by the CONTRACTOR(s), J. If OWNER designates a person to represent the OWNER at the site who is not the ENGINEER or ENGINEER's agent or employee, the duties, responsibilities and limitations of authority of such other person and the affect thereof on the duties and responsibilities of the ENGINEER and the Resident Project Representative (and any assistants) will be set forth in an exhibit that is to be identified, attached to and made a part of this Agreement before such services begin, K. Attend the pre-bid conference, bid opening, preconstruction conferences, construction progress and other Job related meetings and substantial completion inspections and final payment inspections, Page 12 of 21 ,40001,1 No A9enoa 1I01111 L. Give prompt written notice to the ENGINEER whenever I -WH-R a otherwise becomes aware of any development that affects the scope oo fi R the ENGINEER'S services, or any defect or nonconformance of the wo r M' rk of gang 07 contractor, M. Furnish, or direct the ENGINEER to provide, Additional Services as stipulated in Article IV of this Agreement or other services as required. A N. Provide transportation such as airline fare, automobile rental or subsistence required for the OWNER's personnel to attend project meeti trips, ngs or inspection 0. Provide word processing, services for the ENGINEER's Resident Project Representative, 1~w a construction administration ma or re vi e►an ravaL, repare and bind executed co f EER's assist in reviewing and pracesst~ coon contract documents, delegated by the ENGINEER,c 9 sLbm ' material from the CONTRACTOR as A NTRACTOR s ly pay s requests, assist the ENGINEER a needed g construction observation supplied by ENGINEER an Operations and Maintenan eroManualf 'rom f Nud>' gsword ce ng, drafting, reproductions and binding pro , Provide ENGINEER two final copies of manual. P. Bear all costs incident to compliance with the requirements of this Article v, A TICLE yr COMPENSATION A. COMPENSATION TERMS= 1• "Salary Cost' is defined as the cost of salary (payroll) for engineers, draftsmen, stenographers, surveyors, clerks, laborers, etc., for timely directly chargeable to the Project, plus Social security contributions, C Page 13 of 21 AgMa No, A0nrnl1 (ton) _ A?S-llb unemployment compensation, insurance retirement M%fits; medl 9 d y 11 insurance benefits, disability payments, sick leave, vacation and hol day pa applicable thereto. (Salary cost is equal to 1,35 times salary.) 2. "Subcontract Expense" is defined as the expense that is incurred by the ENGINEER in employment of others in outside firms for services in the nature of foundation borings, testing, surveying, and similar services. 3. "Direct Non-Labor Expense" is defined as that expense for any assignment incurred by the ENGINEER for supplies, transportation and equipment, travel, t communications, subsistence and lodging away from home and similar incidentals in connection with that assignment. 8. 8ASIC SERVICES; For and in consideration of General Representation Services of the Basic Services (Article III, Paragraph A) to be rendered by the ENGINEER, the OWNER agrees to pay based on the Schedule of Charges shown in Exhibit A, with the total fee not to exceed $141,265. For and in consideration of Resident Project Representation Services of the Basic Services (Article III, Paragraph B), the OWNER agrees to pay based on the schedule of charges shown in Exhibit A, with the total fee not to exceed $223,980. Partial payments to the ENGINEER will be made on the basis of monthly statements rendered to and approved by the OWNER; however, under no circumstances shall any monthly statement for services exceed the value of work performed at the time a statement is rendered. The OWNER may withhold the final 5 percent of the contract amount until completion of the project. Page 14 of 21 4 r. a i I i t AgWJ itoni__ 4/ Nothing contained In this article shall require the City itoNpay f'or~ny wrk which is unsatisfactory as reasonably determined by the Executive Direct oZ Utilities or which Is not submitted in compliance with the terms of this Contract, The City ,hall not be required to make any payments to the ENGINEER when the ENGINEER is in default under this Contract, It is specifically understood and agreed that the ENGINEER shall not be authorized to undertake any work pursuant to this Agreement which would require additional payments by the OWNER for any charge, expense or reimbursement above the maximum fee as stated without having first obtained written authorization from the OWNER. ENGINEER shall not proceed to perform the services listed in Article IV Additional Services, without obtaining prior written authorization from OWNER, C. ADDITIONAL SERVICES For additional services authorized in writing by the OWNER in Ai1icle IY, the ENGINEER shall be paid based on the Schedule of Charges shown in Exhibit A. Payments for additional services shall be due and payable upon submission by the ENGINEER. Statements shall not be submitted more frequently than monthly, For the following Additional Services described in Article IV: Contract Document Reproduction (IV.A,), Witness Factory Tests (IV,B,), Start-Up Assistance (IY.C.), Operations and Maintenance Manual and Project Performance Report (IV.E,) the maximum amount will not exceed $52,315. 0. PAYMENT If the OWNER fails to make payments due the ENGINEER for services and expenses within sixty (60) days after receipt of the ENGINEER's statement therefore, the amounts due the ENGINEER will be increased at the rate of 1 percent (lip) per month from said sixtieth (60th) day, and in addition, the ENGINEER may, after Page 15 of 21 ti AGO di No. (9 giving Siven (7) days' written notice to Age'}d`lIienr._i ~S~ Agreement until the ENGINEER has been the OWNER, suspe k~°5eryices-u~r~t5i;`i expenses and charges. An paid in full all amounts due for se Y applicable new taxes imposed upon services y governmental body after the execution of ' expenses, be added as necessary to the ENGINEER'S co this contract will xnpensation. ARTICLE VII ' OBSERVATION AND_R_E4IEw OF THE WORK C11EER will endeavo The f f r to P ct the OWNEE the work o contr elects and deficiencies of the plans, spec h as it Progresses, by i ens and other contract documents y Interpret by th approval of defective work as co d with the contractors, stoP-orders from the OWNER with respect to defect! may e may a bmaterialeand dworkmanshinc where P ere the re observed, and the ENGINEER will exercise due diligence to assist the OWNER in requiring that the work be done in accordance with plans and specificationst but the CONTRACTOR will remain 00 dependent contractor with the OWNER, and the ENGIN the performance of such construction contracts, EER does not guarantee antee Article 111.9.8, the ENGINEER shall As set forth in Artlclo fII,A,5 and techniques, sequences not be responsible for the means or procedures of construction selected b ' methods, safety precautions and programs incident to the work of the CONTRACTOR~NTRACTOR, or the y the A TICLE 41II OWNERSHIP OF DOCUMENTS All documents prepared or furnished b associates and consultants y the ENGINEER (and ENGINEER's Independent Pursuant ENGINEER shall retain an ownership And property gntee ant are instruments of service and retain copies for information and reference a therein, The OWNER may make and represented to be suitable for reuse b theOWNER rOrsothOrs. cuments Any are not intended R h without written verification or adaptation b Any reuse by the OWNER risk and without liability or 1e by the ENGINEER will be at the OWNER'S sole l gal exposure to the ENGINEER, or to the ENGINEER'S \ Page 16 of 21 ti I Y Benda No, Agonda Ilom;4- fr~~ independent associates or consultants, and the OWNER shall indert'lfy and-ho}d haws ~ the ENGINEER and ENGINEER's independent associates and consultants from all c15i'ms' damages, losses and expenses, including attorneys' fees arising out of or resulting therefrom. Any such verification or adaptation will entitle the ENGINEER to further compensation at rates to be agreed upon by the OWNER and the ENGINEER. ART_ ICLE IX , INDEMNITY AGREEMENT The ENGINEER shall indemnify and save harmless the OWNER and its officers, agents, y and employees from the liability of the OWNER on account of any injuries or damages received or sustained by any person or persons or property, including court costs and reasonable attorneys fees incurred by the OWNER, proximately caused by the negligent acts or Omissions of the ENGINEER or its officers, age~pts, or employees in the execution, operation, Or performance of this Agreement. In the event of liability from suits, actions or claims arising out of or occasioned by the negligence of both the ENGINEER and the OWNER, their agents or employees, in the performance of this Agreement, each party shall contribute toward the satisfaction of the liability its proportionate share, which share shall be equal to the percentage of negligence attributable to the party, ARTICLE X INSURANCE During the Performance of the Services under this Agreement, ENGINEER shall maintain the following insurances A. Comprehensive General Liability Insurance with bodily injury limits of not less than $600,000 for each occurrence and not less than $500,000 in the aggregate, and with property damage limits of not less than $100,000 for each occurrence and not less than $100,000 in the aggregate, Page 17 of 21 ~{lenda No. A~eitda Ifom ~.f ~j 8. Automobile Liability Insurance with bodily injury limits ofos hen $500,000 for each person and not less than $500,000 for each accident and with d/:~tl~ property damage limits for not less than $100,000 for each accident.' C. Worker's Compensation Insurance in accordance with statutory requirements and Employers' Liability Insurance with limits of not less than $100,000 for each accident, 0. Professional Liability insurance with limits of not less than $1,000,000 annual aggregate. A E. Umbrella Insurance providing not less than $1,000,000 limits in excess of the limits stated in items (A) through (0). ARTICLE XI ARBITRATION No arbitration arising out of, or relating to, this Agreement involving one party to this Agreement may include the other party to this Agreement without the other's approval. ARTICLE XII TERMINATION OF CONTRACT This Agreement may be terminated by either party upon thirty (30) days' written notice. In the event of any termination, the ENGINEER will be paid for all services properly rendered and reimbursable expenses incurred to the date of termination and, in addition, all reimbursable expenses directly attributable to termination. Should the City subsequently contract with a new Consultant for continuation of services on the Protect, the ENGINEER shall cooperate in providing information. Page 18 of 21 r Agenda Ilmn_ ) r B, Automobile Liability Insurance with bodily injury lim Its of not han $500,000 for each person and not less than f500,000 for each accident and with ~O property damage limits for not less than $100,000 for each accident. C. Worker's Compensation Insurance in accordance with statutory requirements and Employers' Liability Insurance with limits of not less than $100,000 for each accident. 0. Professional Liability Insurance with limits of not less than $I,000,000 annual aggregate. 0 E. Umbrella Insurance providing not less than $1,000,000 limits in excess of the limits stated in items (A) through (0), A TICLE XI ARBITRATION No arbitration arising out of, or relating to, this Agreement involving one party to this Agreement may include the other party to this Agreement without the other's approval, A TICLE XII TERMINATION OF CONTRACT This Agreement may be terminated by either party upon thirty (30) days' written notice. In the event of any termination, the ENGINEER will be paid for all services properly rendered and reimbursable expenses incurred to the date of termination arid, in addition, all reimbursable expenses directly attributable to termination, Should the City subsequently contract with a new Consultant 'or continuation of services an the Project, the ENGINEER small cooperate in providing information. Page 18 os 21 C L r. it A9 enda No 61 ARTICLE xjII Agenrid 2) SUCCESSORS AND ASSIGNMENTS late /g The OWNER and the ENGINEER each are hereby bound and the partners, succe executors, administrators and legal representatives of the OWNER and the ENGINEERoare hereby bound to the other party to this Agreement and to the partners, successors, executors, administrators and legal representatives (and said assigns) of such other party, in respect of all covenants, agreements and obligations of this Agreement, A Neither the OWNER nor the ENGINEER shall assign, sublet or transfer any rights under of interest in (including, but without Iimitation, moneys that may become due or moneys that are due) this Agreement without the written consent of the other, except to the extent that any assignment, subletting or transfer is mandated by law or the effect of this limitation ;I)ay be restricted by law. Unleas specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under this Agreement. Nothing contained in this paragraph shall prevent the ENGINEER from employing such independent associates and consultants as the ENGINEER may deem appropriate to assist 1n the performance of services hereunder. Nothing under this Agreement shall be construed to give any rights or benefits in this Agreement to anyone other than the OWNER and the ENGINEER, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the OWNER and the ENGINEER and not for the benefit of any other party, This Agreement, consisting of pages I to 23 with Exhibits as listed in Article XIX, constitutes the entire Agrrymvnt between the OWNER and the ENGINEER and supersedes all prior written or oral understandings. This Agreement may only be amended, supplemented, modified or canceled by a duly executed written instrument. Page 19 of 21 ; 3 Y. it Agenda No.. Q~2 - O 16 L Apendd ltom les # ~/I ARTICLE XIV RESPONSIBILITY FOR CLAIMS AND LIABILITIES _ 7 Approval by the City shall not constitute nor be deemed a release of the responsibility and liability of the ENGINEER, its employees, associates, agents, and consultants for the accuracy and competency of their designs or other works nor shall such approval be deemed to be an assumption of such responsibility by the City for any < defect in the design or other work prepared by the ENGINEER, its employees subcontractors, agents, and consultants. ap ARTICLE XV NOTICES All notices, communications, and reports required or permitted under this Contract shall be personally delivered or mailed to the respective parties by depositing same in the United States mail at the addresses shown below, certified mail, return receipt requested unless and until either party is otherwise notified in writing by the other party at the following addresses. Mailed notices shall be (teemed communicated as of three days mailing. If Intended for the City, tot If intended for the ENGINEER, tot City of Denton Alan Plummer and Associates, Inc. Attnt Robert E. Nelson, P,E. Attn: Jahn H. Cook, P.E. Executive Director for Utilities 210 west Sixth Street, Suite 400 216 East McKinney Street Fort Worth, Texas 76102 Denton, Texas 76201 R ICLE XVI A. The fallowing exhibits are attached to an made a part of this Agreement, EXHIBIT A - Schedule of Charges Page 20 of 21 9 v, Agenda No. hquoda Itun3_T!es -elo 8. A waiver by either the ENGINEER or the City of any breactf*-a-_provfsior-of--tgs contract shall not be binding Laon the waiving party unless such waiver is in~ aL" ~T writing in the erent of a written waiver, such a waiver shall not affect the waiving party's rights with respect to any other or future breach. This contract is executed in four counterparts. CITY OF DENTON, TEXAS q Bob Castleberry, Mayor ATTESTI Jennifer Walters, City Secretary by. APPROVED AS TO LEGAL FORMi Debra A. Drayovitch, City Attorney Byt ALAN PLUMiER AND ASSOCIATES, INC. Engin Jahn Cook, P.E., Vice President ATTESTi / A. Lee Head, III, P.E. Page 21 of 21 \ , ~1gLrrda ilnm~~s' ,x~ Zj EXHIBIT A SCHEDULE OF CHARGES Staff Members Resident Representation (Salary x 1,35) + (Salary x 1,355) Salary 1s defined as the cost of payroll of engineers, drafters, stenographers, surveyors, clerks, laborers, etc, for time directly chargeable to the Protect, (Salary Cost is equal to 1,35 times salary,) 5ubconsultants Chames Actual Cost Times Multiplier of 1,15 Resident Pro ect Representative Automobile A1lowanca $400 per month 611 Other dtrec_ t E_x`Uj Actual Cost Times Multiplier of 1,00 Other direct expenses shall include printing and reproduction expanse, communication expense, travel, transportation and subsistence away from the Engineer's office.,other miscellaneous expenses directly related to the work, including costs of laboratory analysis, tests, and other work required to be done by independent persons or agents other than staff members or subconsultants, c. w r. r; i- I'1; C r tj{}t ti- 4 CITY`` + -1-1 k ~ { -411 Iyli 41~~ Tr ' ;IE j f l 1.i a~-_ 14 h1l ,..t r7- k , E4a: t ~t t 1 ~ oaaflgovocn ~}k t- i E q o f 7111 O -1 } Itf~I~ ~ 1 L f4 JL 01- r : ~ tt Up II ACC' G~ [ t X3'1 t.Fr I. Its it } .i ~ , f,1~3E ,~~f 1~ rat (,:i its}~tf+tf-~ t CITY COUNCIL REPORT FORMAT TO: Mayor and Members of the city council FROM: Lloyd V. Harrell, City Manager SUBJECT: Ordinance Modifying Certain Fees and Charges for Recreation and Park Facilities RECOMMENDATION: Approve an ordinance that modifies fees and charges for Tennis Court Reservations, Tennis Court Rentals, and Individual/ Family Passes for Court Reservations. Park Board recommends approval. 9 SUMMARY: This proposal is to increase specific Tennis fees as follows: ~e Individual Season Pass to $35 Family Season Pass to $75 court Reservation Fee to $1.75 per 1-1/2 Hours Court Rental to $3.00 Per Hour for Unlighted Courts Court Rental to $6.00 Per Hour for Lighted Courts Staff believes it is important that these rate increases be implemented now to realize the additional revenue during the peak summer usage period and to ensure all fees remain in alignment. Court reservation fees are assessed for an individual's use of the court. Rental fees are typically used if a group wants to rent courts for a tournament or for specific usage times on a regular basis. These proposed fee increases fall within acceptable pricing levels based on the area city survey information attached. BACKGROUND: Fees are reviewed and modified if necessary on an annual basis to keep charges as close to market as possible and/or to keep cost centers within their revenue guidelines. The Goldfield Tennis Center operates on the Council mandate to generate sufficient revenue for recovering 50$ of the total tennis operating budget. Because the Center was falling slightly short of that goal, fees for classes, leagues, and tournaments as well. as reservations and season passes were increased in the Spring of. 1991. However, even with these various fee increases, fiscal year 1990-91 yielded revenues totaling $45,205 and expenditures totaling $93,014 which equals only a 48.6$ overall revenue recovery rate. Additional sources of revenue are still needed to ensure that this 50% goal is met for the current year. The division believes that these conservative increases will have a minimal impact on participants at the Center while providing the Center a better opportunity for reaching its 50% revenue recover rate. At the meeting of the Park Board on February 24, 1992, Sally Leigheber, president of the Denton Tennis Association, expressed the belief that raising the fees would not have a negative impact on the tennis court users. (1 P k fi I Memo to City Council t' Page - 2 Agenda ~tem_ ,Q^s=I PAQGR&Mg._ q DEME TS OR GROUPS AFFECTED; This ordinance will affect Tennis Center citizens who utilize the , courts at the Goldfield 9 FISCAL 1~ M~m There will be a conservative increase to tennis revenues du fee restructuring, depending on the level of court use, a to the proposed RESPEC FULLY SUBMITTED; Prepared by: 1° d V, Harrell - City Manager Name Al c a A. Mentell \ Title Superintendent of Leisure Services Approved-;- 1 Name Betty M e Titre Executive Director for Municipal Services/Economic Development 1r r 1i r+ v E~ j, AOenda No. clrY of 1DENrON4 9 TEXAS MUNICIPAL BUILDING / 215 E. McKlNNEY / DEN TUN, TEXAS 76101 M E M O R A N D U M To; Betty McKean, Executive Director for and Economic Development Services FROM. Alicia A. pment Mentell, DATE; Superintendent of Leisure Services April 21, 1992 SUBJECT; Ordinance Modifying Cez-tain Fees and Charges for Recreation and Park Facilities The Parks and Recreation modification of t Department equests fall within acceptable court fees. Threse Proposed rp~eli Ifor ncreases approved by the Park Board oing levels and have been reviewed and The Goldfield Tennis Center is required ' operating costs. increases a to are recover requirement Theand that se fee should zts total needed 500 to comply of participation, have minimal with impact On n tennis For Your information Recreation Advisor attached is an excer t Board Action SummarBOard meeting on Februar p from the Parks and Charges ordinance Y Sheet regardin Y 24, 1992, an Advisory 1990-91 ' the Annual Profit g revisions to the Fees and September hick is a summary of the it/AL Statoment for fiscal Court 1991, as prepared by A103P and Revenue Reports year Reservation Fee Surve the Finance Department, for Activity for Goldfield Y, a summary of Coun-Ara Tennis amendment, Tennis center ppoved Fee /r1l , and a copy of the ordinance A I - / a A. Mentell Attachments AJ70033D C 8171566.8200 D/FW METRO 434.2529 ii OMERPT) Parks and Recreation Advisory Board Meeting Pganda No. February 24, 1992c~ Page - 6 Aflenda Rile Tom suggested that the center supervisors from North Lakes and Denia attend a future meeting so the Board could hear their opinions, the consensus of the Board was to build one facility o rather than two. C. Consider Projects Recommended for 1996-97 Capital Improvement Program, (Steve Brinkman) Steve said each member would be contacted by phone to get their recommendations for CIP projects. D. Consider Revisions to Fees and Charges ordinance. (Alicia Mentell) Alicia said this item dealt with raising fees at the Goldfield Tennis Center to bring them in line with the City Councill's philosophy of 50% cost recovery. To explain the terminology, she said the court reservation fee was used when a person wanted to call in advance to reserve a court for play. A rental fee is when a person wishes to hold a tournament on four to eight courts. i Tom asked if any courts are available when a tournament Tennis ~Ass Association, Sally sLeigheber, ponded that9hhsre are neighborhood courts available at other park sites if all at the tennis center are being used for a tournament. Burkley moved that the Board recommend adopting the proposed fees. Tom seconded the motion, and the motion was passed with three voting in favor of the motion and one against. IV.TFORMATIONAL ITEMS Due to the length of the meeting, the consensus of the Board was to table the informational items. V. 0 HE None. VI. EXECUTIVE SESSION Dalton made the following statement: \ "As Chair of the Parks and Recreation Advisory Board, I hereby advise you that the Board is going Into closed session for deliberation pursuant to section 143,053(d) of the Texas Local Government Code, and section 2G of the Texas Open Meetings Act. The time is now 9:03pm, and the date is February 24, 1992." DEMON PARK AND RECREATION AnvisoRy BQARDfOenda No. ACTION SUMMARY SHEET Agenda Item._'s y ITEM: III.D. Consider Revisions to Fees and Charges Ordinance, bale February 11,1992 i RESPONSIBLE siAFF: ITBA REQUESTED RY: f Alicia A. Mentell, Superintendent Steve Brinkman, Director of Leisure Services BACKGROUND: The Goldfield Tennis Center operates on the Council mandate to generate I sufficent revenue for recovering 50% of the total tennis operating budget. Because the Center was falling slightly short of that goal, fees for classes, leagues, and tournaments as well as Council-approved revenue areas were increased in Spring, 1991. However, even with these various fee increases, fiscal year 1990-91 yeilded revenues totaling $45,205 and expenditures totaling $93,014 which equals only a 48.6% overal revenue recovery rate (See Attachment A). Additional sources of revenue are still needed to ensure that this 50% goal is met for the current year, As such, this proposal is to increase the individual season pase'to $35, t e family season pass to $75, and the court reservation fee to $1.75. In addition, it is proposed that court rental rates be increased to $3.00 per hour for unlighted courts and to $6,00 per hour for lighted courts. These court rental rates were not raised concurrently with the court. reservation fees last year, so staff believes it is important that these rates increases now be implemented to ensure all fees remain in aligment. Court reservation fees are assessed for an individual's use of the court, Rental fees are typically used if a group wants to rent court for a tournament or for specific usage times on a regular lbasis. A schedule of the historical fee structure and the newly proposed fees can be found !as Attachment B. These proposed fee increases fall within acceptable pricing lavels based on area city rvey information (See Attachment C). The division believes that these conservation ~ocreases will have a minimal impact on participants at the Center while providing the Center a better opportunity for reaching its 50% revenue recovery rate. STAFF' RECOMMENDATION: The Parks and Recreation Department recommends implementation of the proposed fee increases, ACTION REQUESTED OF BOARD: Approve implementation of proposed fee increases to become effective April. 1, 1992. ACTION TAKEN BY BOARD: ATTACHMENTS: ~ A, Tennis Center Profit/Loss Statement B. Historial Fee Summary and Newly Proposed Fees G. 'reunis Court Reservation Fee Survey of <c Area Cities r. * t~ r. Agenda No, AQonda itanr_kS '7 f 27--AOr-SC Rile ANNUAL PROFIT /LG.SS STA-11--m i:l 0 FISCAL YEAR 1990-•9'. TEiJP! iS REVENUE ii'ENFRAL FUND: 1,u13 RECREATIOm FUND 4S a ,5132 707AL REVEPJUc5: EXPENDITURES GENERAL F=UND: RECREATION Fu'ID: Pers. Svcs, 36,660 Pers. Svcs. Su--o yes 1,972 Supplies 40.486 5,362 Servi::es T OiAL HXP& - T URE5: 3 , 01 = 47,166 RLYENLr/ E;:PEF,'JITURES; 3 ,,6 95.. YQ.'•Ia S(} RC:=S: Finance Daoartme, It's 4103P p te ort and Re.t~ ue Rewrt for Sso;, , Cos- Can-el. Cc llection re or* r p o, Genera! Fund -venue, C ,t 1. r to .'1OMMT,S COURT RESERVATION FEE SDRMPY rEl'1S iecrSdt'jp COURT YOUTH ADULT - , S¢5l agiUN ¢¢E I! WIVIOUAL PASS IFPWHAL PASS FAMILY PASS A4B BESIU¢74 My - COW B¢NLAL i e l.ha:i tV 1EI prt:9:: 1 e t _ .'jo'ie Ifl• _ .E t Lc ~e ~L^ Ju pt' :ay ! Io :r9 Ifl.Lvt6uat f3 ru to; i hours al Il t :AJ,I - ! t for . i!L OJlfCS C5e c _ _ 1 L r 11 1 N,.,z - rer.a. D, of r~~erve rot a ld I,.. 1 S I e t..e ;o on .tok es;aerlts vo to L r..;M 1 t - Frlr~ .:a I w,.:.... ..ioL-. E I~rr~ r eL[a,s :e :e r , ,E sc *e,„a. tares r IJ Y. - ~ L1 I ' ♦ i. 8 DI r ,a .1 ~ Lt•I~L d, ~ - ~ tc I for ALJ j toil 7 @ /J e I ) n:t OI.?r IE II31 I t ce rr ~ 1 6zt p;ayzr for A OiS or"L a ; 1 Gs, Ie~acie _ A r. re . .I uc:dtt"r'i ~ f .1, 1 ;L. SC~iea. tel, ✓M1:~ 1G, ~ I ~l R /'Conch Na. '.d /6,-- A onda Ilom_ wig SUMMARY OF COUNCIL-APPROVE D__FEE_,ACTIVITY FOR GOLDFIELD TENNIS CENTER Prior to After Proposed, _ 4 Activity;_ April,__3.9911. April, ___1991_, _1992: Season Pass; Individual $20 $30 $35 Season Pass; Family 50 65 75 "Court Reservation Fee 1.00* 1.50** 1.75 (per 1 1/2 hours) -Court Rental; Unlighted 2.50 2.50 3.00 (per 1 hour) -Court Rental; Lighted 5.00 5.00 6.00 * Court reservation fees were only collected during the evening hours prior to April, 1991. **After April. 1991, the Center began collecting reservation fee_. during all operating hours, An "honor system" has now been implemented on weekends for individuals to check in at the " Athletics trailer, confirm reservation and pay court fees. if the trailer is closed due to inclement weather no fee is assessed. -Court reservation fees are assessed for an individual's use of the court. Rental fees are typically used if a group wants to rent a court ion: a tournament or for specific usage times on a regular basis. Februarv 12, 1992 C t 1 r. ~I park/ee.o I/100.1 /VenJo No. Ar3ende Iteln__ ,G' S' ids [kilo ORDINANCE NO. AN ORDINANCE OF THE CITY OF DENTON, TEXAS, AMENDING TENNIS CEIV`I'ER FEES TO BE CHARGED BY THE DEPAR'T'MEN'T' OF PARKS AND RECREATION; AND " PROVIDING FOR AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DFNTON HEREBY ORDAINS: SEC'T'ION. I• That in accordance with Section 22-28 of the Code of Ordinances of the City of Denton, the following fees shall be charged for the following sarvices at the Tennis Center.: (1) Season pass: per person $3fi. oo per f.aml l y $7~i. Dn (2) General admission (during posted hours) per person $ 7.75 (3) Court Rental: (a) unlighted, per hour $ .3.0o (b) lighted, per hour $ 6.00 SEC'IIONII. That this ordinance ,hall become effective Immediately upon its passage and approval. PASSED AND APPROVED this the day of HOD CAS'I'LEHI?RRY, MAYOR ATTEST! JENNIFER WAT)TrUS, UFTY gXCRF'PARY HY: APPROVED AS TO LEGAL. FORM: DEBRA A. DRAYOVITCH, CITY Al"PORNEY Fly 4,b I, r. I , f-CITY t T1_-,C 0 UNCIL I ~+L1iT-C y - ~l ~ t t t t t t -11114 { r . - p0aC~0~DOppp~ 1-4 f r ~~tf~ tr~:oo r "CG r, oGf'J~ .1# 14 f r, j' CITY COUNCIL REPORT FORMAT k~ontla tdo. TO: Mayor and Members of the City Council hate _ `/>~9 FROM: Lloyd V. Harrell, City Manager mod" SUBJECT: SUMMER FOOD SERVICE PROGRAM RECOMMENDATION: Denton, who are .locatedminrlowoincome~areas and are between children the the City the ages of 1 and 18. SUMMARY. This free lunch program is designed to serve children in areas of low income populations during the summer months when traditional school lunch programs are not being served. This program is sponsored and funded by the U. S. Department of Agriculture, Food and Nutrition service. Cold sack lunches will be prepared by the Denton Independent School District and served to youth at the following locations: 1) Fred Moore Park, 2) Phoenix Apartments, 3) Denia Park, 4) Civic Center, and 5) both summer school sites for qualified individuals. The total estimated cost for this program is approximately $56,626. BACKGROUND: in March, 1992, the Leisure Services Division discovered a federal grant through the U. S. Department of Agriculture that sponsors a free lunch program for children ages 1 through 18 in low income areas. This Summer Food Program Service has been in existence since the 1960's and is a continuation of the free lunch program that is offered during the school year. The Texas Department of Human Services has made an effort through outreach to increase the number of cities participating in the program. A Details regarding the estimates of participation in and costs for the program, qualified areas according to the census track, and adequate food suppliers were submitted with the grant application by the April 15 deadline. Upon City Council authorization, the Denton Independent School District will be recommending approval to contract the preparation of cold sack lunches for this program when the issue is presented to their board on May 26. The program is scheduled for implementation on June 8. PROGRAMS. DEPARTMENTS OR GROUPS AFFECTED: The Leisure Services Division of the Parks and Recreation Department will he administering this program. A Summer coordinator will be utilized in addition to the Children's Programs supervisor to monitor the program and ensure all requirements are met as well as the proper paperwork completed fnr all reports and reimbursements. r ti. r. Y 4i Summer Food Service Program w Page - 2 Apon~a Mq, i hQ6Hda 11nm ~ R11H FISCAL zMPACT: All costs associated with the program will be reimbursed by the U, S. Department of Agriculture. Allowances are made to reimburse administrative costs, to cover all food costs, and to cover costs required to transport the food to each site, RESPEC ULLY SUBMITTED: r Llo d Barre 1 Prepared by: ) City Manager Name Al c a A. Mentell~ Title Superint dent of Leisure Services Appro d: Name etty M can Title Executive Director for Municipal Services/ Economic Development ti y Agenda Ilcm14eS R CITY Of DENTON, TEXAS MUNICIPAL BUILDING / 215 E. WKINNEY / DENTON, TEXAS 76101 M E M O R A N D U M a TO: Betty McKean, Exe.:utive Director for Municipal Services and Economic Development FROM: Alicia A. Mentell, Superintendent of Leisure Services DATE: May 11, 1992 SUBJECT: Summer Food Service Program The Parks and Recreation Department requests approval. of an ordinance allowing implementation of a Summer Food Service Program, This program is federally funded and is scheduled to start June 8, 1992. The Park Board will receive a report on the program at its meeting on May 18, The Denton Independent School District will be recommending approval to contract the preparation of cold sack lunches for this program. This item is scheduled on the May 26 School Board agenda, Final approval. of the grant by the federal government is contingent upon approval of the food service contract between the City of Denton and the Denton Independent School District. Al cc a A; Mentell AJJ00385 8171566.8200 D/FW h1ETR0 434.2529 1 v E yf w CITY Of DENTON? "MAS MUNICIPAL BUILDING / 215 E. WK1NNEY / DENTON, TEXAS 76201 M E M O R A N D U M 4 T0: Betty Mr.Kean Executive Director for Municipal Services and Economic Development FROM: Alicia A. Mentell ~ Superintendent of Leisure Services DATE: May 11, 1992 SUBJECT: Summer Food Service Program The Parks and Recreation Department requests approval of ordinance allowing implementation of a Summer Food Service Program. This program is federally an funded 1992 • The Park Board wi ll rec eive a report don he o start June meeting on May 18, program at its t The Denton Independent School District will be recommending approval to contract the preparation of cold sack lunches for this program. This item is scheduled on the May 26 School Board agenda. Final approval of the grant by the federal government is contingent upon approval of the food service contract between the city of Denton and the Denton Independent School District. Alit a A. Mentell AJJ00385 8171566.8200 D/FW METRO 434.2529 3 ti k 1 fi Cow CITY of DENTON, TEXAS MUNICIPAL BUILDING / 215 E. McKINNEY / DENTON, TEXAS 76101 s M E M 0__R A N D U M To: Alicia Mentell, Superintendent of-Leisure Services Thru: Pam Livingston, Leisure Services Manager From: Brenda Burton, Children's Programs Supervisor Date: April 61 1992 Subject: Request For Authorization To Apply For The Summer Food Service Program Grant This proposal requests authorization to apply for the Summer Food Service Program Grant (S.F.S.P.). The Denton Parks and Oecreation Department would like to provide nutritious lunches to children in low income areas, who otherwise might not eat lunch du).ing the summer. The greatest number of children can be fed the most efficiently by providing lunch at locations where children will be, Recreation programs are offered at all proposed sites except the Phoenix Apartments, Support for the program has been demonstrated by the Denton Independent School District and the Denton Housing Authority by their willingness to participate in the Summer Food Service Program. The deadline for grant applications is Wednesday, April 15. PROGRAM DETAII, * S.F.S.P. is offered as a contract grant by the U.S. Department of Agriculture. The grant is administered by the Texas Department of Human Services. / Daily nutritious lunches for children, ages 1 - 18 years of, age, are provided in low income areas or for. children who qualify for the reduced/free lunch program. 8171566.8200 D/PW METRO 434.2529 4 r. t lunch No AUenda MUNICIPAL CITY INVOLVEMENT * In 1991 the following cities participated in the S.F.S.P.: Tyler, Dallas, Houston, Longview, Waco, Freeport, Austin, Amarillo, Fort Worth, San Antonio, Lubbock and Crockett. Of these cities listed Parks and Recreation Departments sponsored S.F.S.P. in Houston, Freeport, Austin, and Lubbock, 9 SITES * Sites that qualify by census tract data are: 1) Fred Moore Park, 2) Phoenix Apartments, 3) Dania Park, and 4) Civic Center Park. These sites will meet in the park unless it rains, when they would relocate to shelters or nearby facilities, * Houston and Rayzor Elementary Summer School Sites would would enroll children who qualify for the reduced/free lunch program. PARTICIPATION * Participation estimates per day are as follows: Dania Park 25 children Civic Center Park 40 children Fred Moore Park 60 children Houston Elementary Summer School 100 children Rayzor Elementary Summer School 100 children Phoenix Apartments 150 children 475 total estimated participation * Additional meals can be served as participation increases at these sites. DURATION * The Summer Food Service Program will be offered at Dania Park, Fred Moore Park, Phoenix Apartments, and Civic Center Park - Monday - Friday, June 8 thru August 21. * Houston and Rayzor Summer Elementary School Sites will be offered June 8 - July 3, the length of the summer school session. * Thn Summer Food Service Grant must be applied for annually, and will terminate with the beginning of the, school year, ti - - L ~r .1 t' f Agenda IJoin 47 BUDGET * All funds expended will be reimbursed by the grant. There is no matching funds requirement. 4 * Projected operational funds available for meals - $52,511 Expenditures: $39,188 purchase of meals 81783 staff expenses for. sites 280 transportation of meals to sites 4,260 supplies for meal sites $52,511 total operating expenditures * Projected administrative funds available for meals - $4,115 Expenditures: $3,673 S.F.S.P, Directors salary 406 grant training 36 office supplies $40115 total administative expenditures * Total grant funds available for projected meals served $56,626 * Attached is a copy of the form used by S.F.S.P. to determine funds available for the grant. FOOD SERVICE MANAGEMENT * Denton Independent School District has expressed interest in contracting for the preparation of cold sack .lunches. * Meals prepared by D.I.S.D. would be delivered to S.F.S.P. sites by van. PILOT PROGRAM * Participants in the program will be notified that this is a pilot program and will be evaluated to determine if it will be offered next year. r fi a✓ N y rl Agendo No. Aor;ridi O'te APPLICATION DEADLINE * The deadline for grant applications is Wednesday, April 15. once authorization has been received pre process the the Summer Food Service Program Grant application applications will be forwarded for approval, , Brenda Burton c_ r 'Y. M ALL0023A Njooda No W Aijonda lien) e!(91 13 y AN ORDINANCE OF THE CITY OF DENTON, TEXAS, AUTHORIZING THE CITY MANAGER TO EXECUTE ALL DOCUMENTS AND AGREEMENTS, AS REQUIRED, TO OBTAIN FUNDING FOR THE SUMMER FOOD SERVICE PROGRAM; AUTHORIZING THE EXPENDITURE OF FUNDS AND ADMINISTER THE PROGRAM; AND PROVIDING AN ' EFFECTIVE DATE. WHEREAS, the City of Denton, Texas has submitted an appli- cation for funding, under the National School. Lunch Act, to the Texas Department of Human Resources for the purpose of making meals available to eligible children at the City's Summer Action site programs; and WHEREAS, the City will contract with the Denton Independent School District to provide the meals at the various sites; BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DENTON. SECTION I. That the City Manager is hereby authorized to execute, on behalf of the City, the Summer Food Service Program Agreement with the Texas Department of Human Services, a copy of which is attached hereto and incorporated by reference herein. ,gECTION II. That the City Manager is hereby authorized to execute a contract with the Denton Independent school District to provide meals for eligiblo individuals at the various sites, and such certifications as are necessary to carry out the food service program, and to handle all fiscal and administrative matters relating to the application and the program. 599214.x!111 • That the expenc.iture of funds necessary to administer the summer Food Service Program is hereby authorized. SECTION IV. That this resolution shall take effect imme- diately from and after its passage. PASSED AND APPROVED this the - day of , 1992, BOB CASTLEBERRY, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: Page: i ti r gl 1 A Aslentla No _ A.2 - Q/G Ane1:rJa Ilan el ~M. fivu APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY ..i CI e c. Page 2 f f, I'r til Arl(~ICd tl(±m___ ~ SUMMER FOOD SERVICE PROGRAM AGREEMENT STATE OF TEXAS I COUNTY OF TRAVIS $ The Tetras Department of Human Services, hereinafter referred to as DHS, AND City of Denton Parks and Recreation Department hereinafter referred to A the conotractor, do hereby mmake and enter Into this contract, as required by the National School Lunch Act (Sectin 13) and the Sumer Food Service Program, hereafter referred to as the SFSP, Federal Regulations (7 Code of Federal Regulations JCFRJ, Part 225), i MUTUAL AGREEMENTS , The Parties mutually agree, A. If the contractor falls to provide services in accordance with the provisions of this contract, the Department may, upon written notice of default to the contractor, Immediately terminate the whole or any part of this contract and refuse to pay claims for reimbursement. Such termination and/or refusal to pay claims for reimbursement shall not be exclusive remedy but shall be In addition to any other rights and remedies provided by law or under this contract, B. If federal and state laws or other requirements are amended or Judicially interpreted so that the continued W111meni of this contract, on the pan of either party, is substantially unreasonable or impossible, or if the parties are unable to agree upon any amendment which would therefore be needed to enable the substantial continuation of the services contemplated by this contract, then the parties shall be discharged from any further obligations created under the terms of this contract, except for the equitable settlement of the respective accrued interest or obligations, Including audit findings, Incurred up to the date of termination, C. This contract may be canceled by mutual consent. However, If such mutual consent cannot be attained, then and in that event, either party to this contract may consider it to be canceled without 4 cause by giving thirty (30) days notice in writing to the other party and this contract shall thereupon be canceled upon the expiration of such thirty (30) day period, Nothing In this paragraph shall be construed to prohibli immediate cancellation pursuant to above paragraphs A and/or B, Y. r f' CONTRACTOR PROGRAM ADMINISTRATION AND FINANCIAL MANAGEMENT A. The contractor will comply with the SFSP Federal Regulations (7 CM Part 225, as amended), Uniform Federal Assistance Regulation (7 CM Pen 3015, as amended), and state policies and a procedures as Issued and amended by DHS, 'no contractor further agrees to perform as described in Its application (including supporting documents and approved amendments to the application) for participation In the SFSP, B. The contractor accepts final administrative and financial responsibility for food service operations at each site sponsored by the contractor, 7M responsibility includes the performance of the conditions of settlement of any audit exceptions or payment deficiency in the program and the collection and repayment of any amount paid In excess of the proper claim amount which are found after monitoring or auditing by DHS or the United States Department of Agriculture (USDA). This responsibility applies to this contract, and all subcontracts hereunder, C. The contractor will apply to DHS for approval of changes to its original application and for prior authorization for field trips if meals served on the field trips wtll be claimed for reimbursement. Requests for changes and field trip authorization must be received by DHS at least five (5) calendar days before the requested effective date for the change or the field trip, Contractors will notify DHS within five (5) days of the termination of an approved food service site, IIh SFSP RECORD KEEPING A. The contractor will keep financial and supporting documents, statistical racurds, and any other records pertaining to the services for which a claim is submitted, The records and documents will be kept for at least three (3) years and ninety (90) days after the termination of the contract period, It any litigation, claim, or audit Invotving these records begins before the stipulated time period expires, the contractor will keep the records and documents for not less than three (3) years and ninety (90) days after the termination of the contract period and until all litigation, clahns or audit findings are tesotved. The mse is considered resolved when a final order is issued in litigation or a written agreement is signed by DHS and the contractor. Exteastons are considered as separate contract periods. B. The contractor and it's subcontractors wW allow DHS and USDA officials and other appropriate officials determined by DHS to inspect facilities and records and to audit, examine, and copy records at any reasonable time, This Includes ao= to all records of oasts paid, even in pan, by DHS. i t AJerfla rVa Yy.2 CIVIL RIGHTS POLICY COMPLIANCE A. The contractor agrees to comply with Title VI of the Civil Rights Act of 2964 (Public Law 88.35!22), and all requirements Imposed by the regulations of the Deparunenl of Agriculture (7 CFR, Parts 15, 15a and 15b) Department of Justice (28 CFR, Parts 42 and 50) and USDA and DHS directives or regulations issued pursuant to that Act or the regulations, Section 504 of the Rehabilitation Act 197 ublic and allaamen ments to each, de all requirements Imposed by the reguans issued purs0uant6to~ these acts, In addition, the contractor agrees to comply with Title 40, Chapter 73, of the Texas o Administrative Code, Tbese provide in pan that no persons in the Untied States shall, on the grounds of race, color, national origin, sex, age, disability, polkical beliefs or religion be excluded from participation in, or denied, any aid, care, service or other benefits provided by federal and/or state funding, or otherwise be subjected to discrimination under any program or activity for which the contractor receives federal financial assistance from DHS and USDA: and hereby gives assurance that It will immediately take any measures necessary to effectuate this agreement, 8. The contractor ngrees to comply with Texas Revised Civil Statutes Article 4414b4, Sections 5.03 and 5.04 (relating to workplace and confidentiality guidelines regarding AIDS and HIV), C. This assurance 4s given In Consideration of and for the purpose of obtaining any and all federal financial assistance, grants and loans of federal fund, reimbursable expenditures, grant or donation of federal property or Interest in such property, the detall of federal personnel, the sale and lease of, and the permission to use, federal property or interest In such property or the furnishing of services without consideration or at a nominal consideration, or at a consideration which is reduced for the purpose of assisting the recipient, or in recognition of the public Interest to be served by such sale, lease or furnishing of services to the reciplen4 or any Improvements made with federal federal agreement, ~aan8 m~,o other extcontactended has as one of iD purposes the provision of assistance such as food, cash assistance for the purchase of food, rental of food service equipment or any other x financial assistance extended in reliance on the representation and agreements made in this assurance, D. This assurance is binding on the contractor, its successors, transferees, and assignees as long as it recefvi~s assistance or retains possession of any assistance from DHS or USDA. The person whose signature appears on this contract Is authorized to make this assurance on behalf of the contractor. V, DHS CLAIMS PAYMENT DHS will, subject to the federal appropriation and availability to DHS of sufficient funds for the SFSP, make program payments to the contractor in accordance with the terms of this contracL No reimbursement shall be made for performance under this contract occurring prior to (a) the beginning effective date of this contract or (b) a later date established by DHS based on the date of receipt of a fully executed copy of ibis contract 4 CERTIFICATION The contractor agrees to comply with the requtrementa of the Immigration Reform and Control Act of 1986, regarding employment veri&ation and retention of verification forms for any individuals Wed after November 6, 1986, whorwill perform any labor or services under this contract. The contractor certifies thct all information submitted pursuant to this agreement is true and correct. The contractor understands that the deliberate misrepresentation or withholding of Information is a violation of this contract and may result in prosecution under applicable state and federal statutes. Vif. s, EFFECTIVE DATE AND SIGNATURES For the faithful performance of the terms of this Contract, the parties herbto In their capacities stated, sfnx their signatures and bind themselves. City of Denton Parks and Recreation Dept, Name of the Contracting Organization (Please Print or Type) Original signature of the authorized representative of the contracting organization Lloyd Harrell Name City 11anager Title Please print or type, in the spaces provided above, the name and title of the authorized representative signing this agreement on behalf of the contracting organization. TEXAS DEPARTMENT OF HUMAN SERVICES Effective Dates: _ through By. - Date; Revised January 1992 is ~4C I T Y ;rl rCOUN_ CIL . {f~ 4. , to ( F r~ ~o~'oaaoao~p~o . k ~~~t ♦ ~~O 0 P ta -~G br. ttr~tr A rr its, w Am f- HIT, t oil k t 11 e:wpdocs\wlnter.o Aovdo No. 010 ORDINANCE NO. AN ORDINANCE OF THE CITY OF DENTON APPROVING THE RETAINER OF THE LAWFIRMS OF HENDERSON BRYANT & WOLFE, WHITTEN AND LOVELESS AND WOOD SPRINGER & LYLE TO REPRESENT CHIEF JEZ, OFFICER CASTEEL AND OFFICER RAY IN PENDING LITIGATION; APPROVING CONTRACTS FOR LEGAL SERVICES; AND PROVIDING FOR AN EFFECTIVE DATE. } THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That the Council of the City of Denton approves the retainer of the lawfirms of Henderson Bryant & Wolfe, Whitten and Loveless and Wood Springer & Lyle to represent Chief Jez, Officer Casteel and Officer Ray in the pending litigation of Winterrowd v. Casteel, et al. SECTION II. That the City Council hereby authorizes the expenditure r£ funds therefor, for payment of services to Henderson Bryant & Wolfe at its normal billing rates to the City, and to Whitten and Loveless at the rate of $120 per hour and $40 per hour for legal assistant. SECTION_ III. That the City Council approves the written agreement for legal services with Wood Springer & Lyle, a copy of which is incorporated herein as Exhibit A. SECTION IV.. That this ordinance shall become effective immedi- ately upon its passage and approval. PASSED AND APPROVED this the day of 1992. BOB CASTLEBERRY, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: - - - APPROVED AS TO LEGAL FORM: DEBRA A. DRA,YOVITCH, CITY ATTORNEY BY: U ~ v. ~i i eupdocs\wfncuood.k 911:k1 IN0..__. .~fEQ l ll);1 l Ie111~/`~n~ _Q 9 CONTRACT OF EMPLOYMENT AND AUTHORIZATION The undersigned, ("City"), employs the law firm of WOOD SPRINGER & LYLE, A PROFESSIONAL CORPORATION, ("Attorneys"), to 9 perform all legal services which, in Attorneys' judgment, are reasonably necessary to properly manage the following legal matters: Represent Denton Police Officer Bobby Ray ("Client") in viititerrowd vs__Casteel. et al. City authorizes said Attorneys to file pleadings on Client's behalf, negotiate on Client's behalf, and to take such other legal steps and procedures as may be appropriate in handling Client's legal matters. City acknowledges that the Attorneys have told Client that they can make no guarantees of a successful or satisfactory outcome of the dispute. In consideration of the employment of Attorneys, City agrees to pay Attorneys as follows: 1. Hourly fee of $120.00 per hour for Attorneys' work. 2. Hourly fee of $40.00 per hour for Legal Assistants' work. City will be charged a fee equal to the number of hours worked times the hourly fee applicable. The charges shall be sent. to City in periodic statements. it is understood that frill Wood will be responsible for the litigation and that lie shall be the primary attorney in the firm rendering legal services. City is sclely responsible for all court costs, .investiga- tion fees, deposition expenses, and other items of expense, which 4 Agond,i No.___Z~4 Agoida Cole 3 yp include minimal file initiation fee, long distance telephone calls, photostatic copies and certified mail expenses. City agrees to reimburse Attorney upon receipt of invoices for such expenditures. Expenses shall be reimbursed with payments of Attorney3' statements. Attorneys agree to submit, upon request, a detailed breakdown of expenses. If City fails to pay any amount due Attorney within 'ten (10) days of demand, Attorneys may terminate the relationship of attorney/client and withdraw as Client's Attorneys without further responsibility to proceed in its behalf. City or Client may termi- nate Attorneys' services at any time. Amounts recovered from the opposing party for attorney's fees and court costs shall be credited against the amounts owed by City to Attorneys; but only when such amounts are actually received by Attorneys. SIGNED this day of 1992. WOOD SPRINGER & LYLE, CITY OF DENTON, TEXAS A PROFESSIONAL CORPORATION BY. BY:-_ ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: - - - APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY C Page 2 i. {p c t I~ l r i a LL CITY (rr- t 1r V O UNCIL t1{ t 4, j i 1 - Tf, 4 t t $ -1 - t :#1 t :i.. t)d0 alll Al- 4. pw:l It f"~ E O ~ r 1. . I r. 1 I I,. It npantla Ilem_ DATE: May 19; 142J PITY QWNCIL BRPOBT i+nn AT T0: Mayor and Members of the City Counoil A FROM: Lloyd Y. Harrell, City Manager BUBJ: Approval of a resolution authorizing the City Manager to sign and submit to the Department of Housing and Urban ~ Development a Final 8 temegt p~C~munito peveloosent 4~.leptlves-_-tl'ro eoe_ U~e___~c p ~yg~s with appropriate certifications, as authorized and required by the Housing and Community Development Act, of 1974, as amended. i-$~EHDIITI : The Community Development Block Grant Committee recommends approval. A CI{Q$Q~NL): At the City Council work session on May 6th, Curtis Ramsey, CDBO Committee Chairperson, presented the Committee's recommendations for use of 1992 CDBO funds in the amount of $695,941. Dorothy Damico, Human Services Committee Chairperson, presented recommendations for use of COBO funds to be allocated to human services agencies. Recommendations for use of funds were based on citizen input from public hearings and funding hearings which allowed specific proposals to be discussed by both committeon. ~UaO~IARY: The attached Firi_ ai ~tatemen , 41 ~om~uni -y ejoL tit P..jactivea art(l Projgnt_e_cl !je of~+un4s summarizes Committee recommendations. z~cx~,t~re. _i?>s>?~eRrxi.~rrrs 9R..ar~u..l~~P~u~rxn.~ The Community Development staff will. administer the projectn 5 "n:lil No. Report Format ~~~-•e?'. May 19, 1992 Page 2 O/ and programs with assistance from Building Inspections, Engineering and the Finance Department. Other groups affected include: Property owners, service agencies, low and moderate income families etc. k F3scAI._ rxPA^r: Community Development provides approximately $10x000 to the general fund In order to pay for administrative services provided from the Planning, Finance and Legal Departments. Respectfully submitted: r- / Joy V. Harrell City Manager Prepared by: Bar ara Rolls Community Davelopment Administrator Approved: 4 ran Ro b ~ AiCP Executive Di ectoI for Planning R Development i` t M FINAL STATEMENT OF COMMUNITY DEVELOPMENT OBJECTIVES AND PROJECTED USE OF FUNDS The objective of the City of. Denton's Community Development Block Grant Program is to support activities which are directed toward the specific goal of development of a viable urban community by providing decent housing, a suitable living environment, and expanding economic opportunity, principally for persons of low and moderate income. The city anticipates receiving approximately $675,941 from the U.S. Department of Housing and Urban Development and an additional $20,000 in repayments from the City's Housing Rehabilitation Program. Proposed activities and objectives are as follows: it Housing Rehabilitation $2500000.00 Continuation of the existing program to rehabilitate substandard houses owned by low or very low income families in the City of Denton. Program funding to include $20,000 in loan repayments. Objective: To bring existing housing into compliance with housing standards and arrest deteriorating neighborhoods. Funds are available in the form of a deferred loan (grant) which is forgiven over a five year period, a ten-year loan at a 3t interest rate or a combination loan/deferred loan. Location: City of Denton, all census tracts (assistance based on income of home owner). Benefit: Program provides 100% benefit to low and very low income families. 2. Alexander at. Drainage $102,820.00 Completion of the second phase of the Alexander St. Drainage system. Construction of drainage system to include inlets on Morse Street and to concrete the new line and the new drainage Swale from Morse Street to Wilson Street. objective: To upgrade infrastructure in the targeted area as part of the process of stabilizing and improving neighborhoods. Location: Alexander, Wilson and Morse Street Area, CT - 2120 BG - 2. Benefit: Project will benefit an area that is 80% low and very low income. 5 i_ 1 I. r~ AOCnOa llom_.~J~ -1L!Y~...__._ Page 2 9. Community Sidewalk Repair 017 $105,500.00 Repair of old, deteriorated sidewalks that have experienced displacement from trees, heavy loads or weather damage. Repair will include removal of deteriorated portion and installation of new sidewalks. Objective: To upgrade infrastructure in the targeted area as part of the process of stabilizing and improving neighborhoods, Location: CT-207, Bryan St. - oak to Scripture; Normal St. - Oak to Scripture: CT-206.01, Frame St.- Mingo to Grove; Vine St. - Grove to Texas: CT-205.01, BG 5, Fowler St. - Peach to Forrest; Palmer St. - Peach to Forrest: CT- 210, Prairie St. - Bernard to Ave, A: CT-2081 BG-1, Jacqueline St. - Parvin to Willowood; Westwood St. - Parvin to Willowood: CT--211, Locust St. - Eagle to Mulberry; Stroud St. - Carroll to Elm; Oak St. - Austin to Bell; Industrial St. - Hickory to Bell: CT-212, Robertson St. - Bell to Jackson; Wainwright St. - Sycamore to Prairie: CT-213, BG-1, Alegra Vista - Dallas Dr. to end. Benefit: Percentage of low/very low in each area served follows: CT-207, 74%; CT-206.01, 76$; CT-205.011 BG-5, 59%; CT-2101 87%; CT-2080 BG-1, 54%; CT-211, 83$; CT-2120 67$; CT-213, BG-11 76%. 4. Demolition and Clearance $15,000.00 Continuation of the program to demolish and remove vacant, substandard structures that contribute to the deterioration of neighborhoods. Objective: To arrest deterioration of neighborhoods experiencing spot slum and blight and eliminate major health hazards in the City. Location: Areas of spot slum and blight, citywide. Benefit: Program will benefit a minimum of 51% low and very low income. 5. Evers Park Playground Equipment $80621.00 Installation of new playground equipment at Evers Park. Equipment will be purchase with CDBG funds. Equipment will. be installed by the City's Parks and Recreation Department. Location: Evers Park, Windsor and Locust. CP-204.01, BG-1. lv~e da No. !10000,1II0111 leg 6-19 _ Page J ' Benefit: Service area is 58$ low and very low income. 64 HOPE, Inc. Transitional Housing $16,000,00 Pilot program to assist homeless or potentially homeless families toward establishing and maintaining self-sufficiency, Provision of rent and utility assistance as well as other financial. aid. Assistance will be provided to two (2) or a three families for a period of twelve (12) to twenty-four (24) months. Pilot study families will also be assisted with assessment of educational or vocational skills or training, budget skills, job skills, counseling or other social. services. Objective: Improvement of public services provided to potentially homeless low and very low income families. Location: Office location-1213 Locust, Denton, Texas CT-206.01 Benefit: Program benefit projected to be 100% low/very low income. 7. Prenatal clinic $240000.00 Provision of prenatal care for low income women from Denton County. CDBG funds will be utilized to pay a portion of a salary for a nurse midwife, This continues assistance to the clinic initially provided in 1990. Objective: Improvement of public services to low and very low income women and families, Location: Office location-123 Piner .5t., Denton, Texas, CT-207 Benefit: Projected benefit is 100% low/very low income. 8. TWU cares $210374.00 Provision of basic health and dental care for low income residents of Denton. Staff provides individual care, referrals, prescriptions, evaluations and health/dental education. Clinic is a joint project of the Denton Housing Authority and Texas Women's University. CDBG funds will be utilized to purchase medical/dental equipment and supplies. Objective: Improvement of public services to low and very low income families. Y. ii NpId'i NO Ar L1111a 5,49 idle Page 4 z Location: Office location-308 S. Ruddell, Denton, Texas, CT-2.12. Benefit: service area includes residents of the Phoenix and those in the surrounding neighborhood. Area is 67% low/very low income. 9. MLR Kid connection $13,626.00 0 Provision of a drop-in after-school program for children ages 7-12. Program will also provide supervision for children eight hours per day during Christmas holidays, spring breaks teacher work days etc. Program will provide a safe, active, supervised environment for children from low/very low income families in the neighborhood. Objective: Improvement of public services provided to low and very low income citizens. Location: MLK Recreation Center, 1200 Wilson St. Denton, Texas, CT-212. Benefit: Service area is 67t low/very low income. 10. Administration $139,000.00 Program management, coordination, monitoring and evaluation associated with carrying out eligible activities including: staff salaries, payment of services provided from Planning, Legal and Finance Departments; office equipment, furniture and supplies; office rent, maintenance and utilities; board expenses for HSC, CDBG, and Housing Task Force; training, travel, advertising, purchase of publications; administration of human services budget and monitoring of agencies; development and implementation of an affordable housing program including the Homebuyers Assistance Program; administration of fair housing ordinance and program; completion of annual environmental review, request for release of funds; compilation of the Comprehensive Housing Affordability Strategy (CHAS), Grantee Performance Report and other required documentation; some administration costs associated with the Rental Rehabilitation Program. r F r l ALL00219\240.8 7 a~ ~ RESOLUTION NO. A RESOLUTION BY THE CITY OF DENTON, TEXAS, AUTHORIZING THE CITY MANAGER TO SIGN AND SUBMIT TO THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT A FINAL STATEMENT OF OBJECTIVES AND PROJECTED USE OF FUNDS WITH APPROPRIATE CERTIFICATIONS, AS AUTHORIZED AND REQUIRED BY THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974 " AND PROVIDING FOR AN EFFECTIVE DATE. AS AMENDED; WHEREAS, the City of Denton, Texas, is concerned with the development of viable urban communities, including decent hous- ing, a suitable living environment and expanded economic oppor- tunities; and WHEREAS; the City of Denton, Texas, has a special concern for persons of low and moderate income; and WHEREAS, the City of Denton, Texas, as an entitlement city, has prepared, through a citizen participation process, a program for utilizing its ninth year entitlement funds in the approximate amount of $695,941; and WHEREAS, the public hearings will have been held in accordance with the law; and WHEREAS, the Act requires an application and appropriate certi- ficationj NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DENTON: SECTION I. That the City Council of the city of Denton; Texas, authorizes the City Manager to sign and submit to the Department of Housing and Urban Development a grant application and appropriate assurances for entitlement funds under the Housing and community Development Act of 1974, as amended. SECTION II. That the City Council of the city of Denton, Texas, authorizes the Executive Director of Planning and Develop- ment to handle all fiscal and administrative matters related to the application, the Housing Assistance Plan and the assurances. SECTION 111. That the City Secretary is hereby authorized to furnish copies of this resolution to all interested parties. SECTION IV. That this resolution Ehall take effect immediately from and after its passage. PASSED AND APPROVED this the day of 1992. BOB CASTLEBERRY, MAYOR ~ Page l 1 t ju~P41h9 ~jfl111,__. 4.1 ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY .C._' BY: Page 2 t,.. r t $t7 $1+ ~3C ITY ~~~=~~~I~~ C0UNCIL Ii:trat'........ :Et I 1 E tt} r Al - - - - 1 - - $T T T- - L T-TT-T - - : T: :1 }.-11 t i~f t[ ~`t J.- TX I - Tttl- E~11~'~° ~1E J I 1 I I D O E is 1 t i r. r i1 i Agunda No. Ane:ida Ilom-jci; CITY COUNCIL REPORT TO: M-yor and Members of the City Council FROM: Lloyd V. Harrell, City Manager DATE: May 19, 1992 SUBJECT: Street Closing Request for the Owsley Coalition on Friday, June 5, 1992 RECOMMENDATION: To temporarily close Charlotte Street, from Bonnie Brae St refs to Avenue H, on Friday, June 5, from 4:00 p,m. to 9:00 p. neighborhood block party. SUMMARY: The Owsley Coalition has requested that the street be closed to provide adequate space and safety for those attending the block party. The tenants and property managers affected by this closure have signed the attached petition. The owners of the property are not for this represented eighborhoode event. petition, The Owal y Coalition formed ito bring United Way services to the cjtizens in this area of town. The and the havepalsonbeeneheavily involved in asst t ng thisoneighborhood artment Both the Police Chief and Fire Chief have been advised of this event and have no safety concerns with this temporary street closure. Please advise if I can provide additional information. RESPECTFULLY SUBMITTED, 4 , Lloyd V. Harrell / City Manager Prepared by: Catherine E. Tuck Administrative Assistant C 1 7,00234\1435.3.1 Ago ntl(I No. RESOLUTION NO. _ ,SH TEMPORARILY ON C1,OSING FRIDAYt JUNE CHARLOTTE 5,, 1992E AND PROVIDINVN BRAE STREET AND AVENUE AN EFFECTIVE DATE. WHEREAS, James McDade, representing the "Owsley coalition", and to nlimitsAoftthetCity is requesting bthat Charlotte Street lic street within the between Avenue H, a p " vehi of Denton, Texas, be temporarimY ands 9:00 pumlion Fridays Junef5c between the hours of 4:00 p. 1992, for the purpose of having a "Block Party"; and the "Owsley Coalition WHEREAS, James McDade representing has assured the City that the tenants and ~ o this mroad e andn this area have agreed to the temporary WHEREAS, in order to provide adequate space for the said event and in order to protect the safety of citizens who attend, the City Council of the City of Denton deems it is necessary to temporarily close a portion of Charlotte Street hetween Bon oep rm a S reet ridayand Avenue H from the hours of 4:00 p.m. until : on , June 5, 1992; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES: SECTION 1,,. That Charlotte Street, between Bonnie Brae Street and Avenue H, a public street within the corporate limits of the City of Denton, Texas, be temporarily clossedFto vehicular 5traffi from the hours of 4:00 p.m. to NOW, THEREFORE, SECTION II_,. That the City Manager shall direct the appro- priate City Department to erect barricades on Charlotte Street from the intersection of Bonnie Brae Street to its intersection with Avenue H, at 4:00 p.m. and to have the same removed at 9:00 p.m. on said date. SECT IO IIi, That this resolution shall become effective im- mediately upon its passage and approval. PASSED AND APPROVED this the day of 1992. BOB CASTLEBERRY, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY Page 1 f, AUanda No,~ pf~ Aguida IIPm r s ATTEST: GIs'- ~L71 ` JENNIFER WALTERS, CITY SECRETARY -9_ i u BY: APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY BY: Page 2 ti A[Imidaltern__ REQUEST FOR S'I'REN CLO RE is d , Organization Requesting Street Closuire: Contact Person: 1~N rS MCSZad ' Address:_ ~Nl~l C? Phone Number: Street To Be Closed, C a IOtt'P, Date and Time To Be Closed: i~1_~ ry '~"''VprA D gerv~ Intersecting Streets: Reason For Closure: Al One Please complete the lower portion of this form. ALL property owners and/or tenants affected by the rtrest closure MUST be contact--e-4 and must sign below with an indication of being in favor or in opposition to the street closure. Name of Property Owner/ Address Authorized Favor/ Tenant of Property ^ Slgnature --oppose a. 4 l r,), s 4. 5. 6. 01 7. 8. 9. 10. AMMOOOFC c r it f i1 1~EQ>,JE.'ST FOE2 S'.L'kZF..F.T CLO~SJRP'i.._.~y_'~~' 7.r?✓I Organization Requesting Street Closure: W (L YY?- ~i✓~~_-- yW Contact Person: Address: V ~ a_r~E Phone Number: Street To Be Closed: V~0 y- - 5 Date and Time To Be Closed: Intersecting Streets :_J9pnn'E 6Y-ae Av.E N ,r Reason For Closure: Please complete the lower portion of this form. ALL property owners and/or tenants affected by the street closure MUST be contacted and must sign below with an indication of being in favor or in opposition to the street closure. Name of Property Owner/ Address Authoriznd Favor/ _ Tenant of Property St ature oppose 2 -~z. v ~_-u 2 0 f _ 11 11 3. K,2~T,t~ l !~1 „ r 8 . rrs K Ne~sL~1 t - off--- 9. /IJpisre Her,v«,r~eL *I X0'1 10 AMMOOOFC C c~ i! Njend,i Na.._..l! d1 _.~lSa REQUEST E='OE2 STREET CLOSiIrRE-.-~__V~ Organization Requesting Street Closure:-(!V111V-e7 71(o U 7 ` Contact Person: A Address: 0V L~nav - r 0 e-ert Phone Number;_ Street To Be Closed: hCIL v ~o~`"f.~ Date and Time To Be Closed: Gf,%i'~ Cr. Intersecting Streets:_. Reason For Closure;, ~.,.~r f)A f c Please complete the lower portion of this form. ALL property owners and/or tenants affected by the street closure MUST be contacted and must sign below with an indication of being in favor or in opposition to the street closure. Name of Property owner/ Address Tenant of Pro ert Authorized Favor/ Y Signature 0 ose =tom _ 2.- 3. 4. r_ 6. eat-- r 9. 0 AMMOOOFC c r ~ ~a RE~LTEST r 4R STREET CLC7~~7•IZ2~J -~---/g~'L ~ Organization Requesting Street Closure: uljJle~f Contact Person:. Address: rCHCtyto ff~- ~/ate - Phone Number; Street To Be Closed: " Date and Time To Be Closed- I .r.i-e>/M re%&, Intersecting Streets:_Bv~r,a_ Yat Ave Lf Reason For Closure: /)lw Am( Please complete the lower portion of this form. ALL property owners and/or tenants affected by the street closure MUST be contacted and must sign below with an indication of being in favor or In opposition to the street closure. Name of Property owner/ Address Authorized Favor/ _ Tenant of Property _ Signature _ oppose 221L LLc-4- D2. 2. 3 4, _j_j_ 5. 6. 7• )I 14 AMMOOOFC a1 r.i r~ ~Iil IrL-~- Sf ~C I TY # } COUNCIL r # J ~ J ~ f L i. -"I. I I.~ f I L: ftS~OQa~Q O R D OD~G~ i. j_: a k-' f,o ~ o 0 1 t f. Agmda 10. A{Jcnda CITY COUNCIL REPORT Un1e__~~Ql•9Q_._ TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager DATE: May 5, 1992 SUBJECT: Street Closing Requost for the Woodlands Neighborhood Network on Saturday, May 30, 1992 n RECOMMENDATION: To temporarily close Fox Hollow Street, from Kenwood Street to Timber Ridge Street, on Saturday, May 30, from 6:30 p.m. to 8:30 p.m. for a neighborhood block party. SUMMARY: The group has requested that the street be closed to provide adequate space and safety for those in attendance. The property owners affected by this closure have signed the attached petition with the exception of the owners of vacant lots on the street. Both the Police Chief and Fire Chief have been advised of this event and have no safety concerns with this temporary street closure. Please advise if I can provide additional information, RESPECTFULLY SUBMITTED, oyd . Harrell City Manager Prepared by: Ca-th'erine E. Tuc c Administrative Assistant c ~i t' ALL00204\1435.3.1 N1901,1 No. _,~2 +~9oiidj Iicri~S RESOLUTION NO. A RESOLUTION' TEMPORARILY CLOSING FOX HOLLOW STREET BETWEEN KENWOOD STREET AND TIMBER RIDGE STREET ON SATURDAY, MAY 30, 1992; AND PROVIDING AN EFFECTIVE DATE, A WHEREAS, Shelly Brown, representing the Woodlands Neighborhood Network, is requesting that Fox Hollow Street, from its intersec- tion with Kenwood Street to its intersection with Timber Ridge Street, a public street within the corporate limits of the City of Denton, Texas, be temporarily closed to public vehicular traffic between the hours of 6:30 p.m. to 8:30 p.m. on May 30, 1992, for the purpose of having a neighborhood block party; and WHEREAS, Shelly Brown, representing the Woodlands Neighborhood Network, has assured the City that the property owners in this area have agreed to the temporary closing of this road, and WHEREAS, in order to provide adequate space for the said fund- raising event and in order to protect the safety of citizens who attend, the City Council of the City of Denton deems it is neces- sary to temporarily close a portion of Fox Hollow Street between Kenwood Street and Timber Ridge Street from the hours of 6:30 p.m. until 8:30 p.m. on Saturday, May 30, 1992; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES: SECTION I. That Fox Hollow Street, from its intersection with Kenwood Street to its intersection with Timber Ridge Street, a public street within the corporate limits of the City of Denton, Texas, be temporarily closed to vehicular traffic from the hours of 6:30 p.m. to 8:30 p.m. on May 30, 1992, for the purpose of having a neighborhood block party. SECTION II. That the City Manager shall direct the appropriate City Department to erect barricades on Fox Hollow Street from the intersection of Kenweod Street to its intersection with Timber Ridge Street, at 6:30 p.m. and to have the same removed at 8:30 p.m. on said date. SECTION III. That this resolution shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of 1992. C BOB CASTLEBERRY, MAYOR u ~S Y, npcrr~a Ilern___ fe!S i A'T'TEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY ° BYi lJ.~~ J f - . Page 2 \ c v Yn Auenn!a No Agenda Ilnn;__._ ._.•S ,'5-e F'tE ~ulrs'r y'OE2 S'CRHE-r CLO RE Organization Requesting Street Closure; Contact Person; Address -l-a `01 101 °1)1(.,, It)d~x Phone Number s j - J_ Street To Be Closed: (O ..__14)1 loll) Date and Time To Be ClosedsJ Intersecting Streets: 1~('G1e!t:~ t t Cll 1'~ 11t>1~r" is Reason For Closure; `I r r )M- ' t"'ZJ ~i, Planes complote the lower portion of this form. ALL property owner3 and/or tenants affected by the street closure MUST be contacted and must sign below with an indication of being in favor or in apposition to tho street closure, Name of Property owner/ Address Authorized Favor/ Tenant Y of Property signature oppose L~ &I_'(' ' (,f, 2 3.: Jl •ri /-~.•'J / ~,i 91Y G(Y`'L'/(L// /k~ %~<•//c 1/I6, / ? 0 GO,~ i ~ ~Io h7i) .U- his _ Yo 9. AMM PC c= 0.r7~ • . ~..~.~~OR..,,~ r 3 f r 1 z, . cIT slit , -lj l t' €C0U NCIL ►4 !I _ 1 = :t i1 4; T1 1- r T: T.:TT - - ; f t ~ ~ r 1 ,i [ `OOOOr°Y sE t'I f Yn . 3 5 postpoiw.cmr ltgunda ItfrnT. ~./~.S__~~~✓ RESOLUTION NO. A RESOLUTION POSTPONING THE REGULAR COUNCIL MEETING OF JUNE. 16, 1992 TO JUNE 23, 1992; AND PROVIDING FOR AN EFFECTIVE DATE. WHERdAS, the regular council meeting of the City of Denton scheduled for June 16, 1992 is hereby postponed to June 23, 19921 0 NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES: SECTION I. That the regular Council meeting to be held on June 16, 1992 be postponed until June 23, 1992. PASSED AND APPROVED this the day of 1992. BOB CASTLEBERRY, MAYOR ATTES'1 ; JENNIFER WALTERS, CITY SECRETARY BY; APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY BY: LA im 1 t_ Y fl tl l "TT -x r i - C ITY_ fir t ,i.:COUNCIL t T 1 t?:. T-- i T-TT I fjF is I 1 A 1 I ] 1 i t... jLkyi7}(1._ 1l3---~VVV yL 1...;. + j..-:: , T T x . ~i ' ooo»ooocv' 1 q`. tii .pQ~O o K D F~GQ~f~~ ti F.. Lc~ vl !l0 ~t' I } , E. 1E#Eij~' E: 1} I dill L l 1 ll 11J;t,l f 1, i{1 f~ I ~I S: Nuitd,ji No. v4 Al)urida Il(fm XSD - 4?-, of DENTONt TEXAS d 1UNICIPAL BUILDING / DENTON, TEXAS 76201 / TELEPHONE {817) 586.8;)07 Or11ce of the Chy Menager 1vlEMORANDL1Ni e TO: Lloyd V. Harrell, City Manager FROM: Rick Svehla, Deputy City Manager DATE: May 120 1992 SUBJECTI Appointment of Council as RTC Representative You may recall Michael Morris' visit with the Council a couple of weeks ago regarding our RTC representative, Michael pointed out that the COG will play a much larger role in Highway Department planning and funding through the new Intermodal Surface Transportation Efficiency Act of 1991. Given the fact that we have several highway projects of great importance to us, it is very important that we fill our slot on the board as soon as passible. The RTC Board usually meets once a month on the second Thursday. That meeting usually lasts from 9;00 till 11100. I've usually driven our representative to the meetings since I'm the staff liaison, If that is convenient for the new Councilmember, I would be happy to continue to do that. The agendas are usually sent three to four days prior to the meeting. We would be able to brief Council on any pending issues as they occur, one other note, this is the group that also makes recommendations on all of our transit funding which includes the new Section 9 money that we just got thiE year. 5o, as you can see, it is a very important group. I would be happy to answer any other questions you or the Council might hav at your convenience. Rick 5vahla Deputy City Manager RSibw AMM0014A C ~V HANDOUTS TO COUNCIL 5-19-92 SURVEY RESULTS OF EXHIBIT A CITY COUNCIL, BUDGET PRIORITIES QUESTIONNAIRE 1992-93 BUDGET 05/19/92 RATING VALUE NO OPINION _ - - - - ELIMFNATE CURRENT $FFORT - - -O_ SUBSTATIALLY REDUCE CURRENT EFFORT REDUCE CURRENT EFFORT 2 CONTINUE CURRENT EFFORT 4 a INCREASE CURRENT EFFORT 4 SUBSTANTIALLY INCREASE CURRENT EFFORT 5 INITIATE NEW EFFORT 6 LfNB $w; _ NK svx ~A x ToAL nr~`Ka~x~rf; TAI r, e~'d I LONO RANOE COMPREHENSIVE PLANNING 2 STREET MAINTENANcEIREPAIR 31 5,17 32 4,57 35 $00 37 5.29 3 DEMOLITION OF SUBSTANDARD BLDG 34 4.86 30 4.29 4 RECYCLING EFFORTS .74 4,86 30 4.29 5 LIBRARY PROGRAMS (W (7ENERAL) 34 4.86 33 4,17 6 HIGH WEEDS/DEBRIS VIOLATION ENFORCEMENT 7 STREET CONSTRUCTION/REBUILDING 34 4.86 28 pp 34 4.86 35 5 S. W 8 GREENBELT SYSTEM PLANNING/DEVLOPMIiNT 9 MUNICIPAL COURT 24 4.83 3t 4,43 10 COMMUNITY ORIENTED POLICING (COPS') 24 4'71 36 5,14 11 DRUG ABUSE/ENFORCEMENT PROGRAMS 33 J 3 4. .71 1 32 4,57 12 DEVELOPMENT REVIEW PROCESS 32 4,5'7 13 STREET SWEEPING 33 4, 71 27 .7.86 14 STORMDRAINAGEIMPROVEMENTS 28 4.67 31 4,43 15 LITTER PROGRAMS 37 4.S7 29 4.14 16 CRIME INVEST1l7ATTON 32 4.57 32 4,57 17 NE1G11BORHOODSERVICES (NICH, ETC,) 32 4,57 3p 4,14 18 AFFIRMATIVEACTION 32 32 44'57 29 443 19 LIBRARY YOUTH/CHILDREN'S PROGRAMS „57 31 4.43 20 WATER STORAGEIRESERVES 27 27 44' 0 32 4.57 21 LIBRARY E"ANSION 17 450 26 4,33 22 FIRE SUPPRESSION .SO 31 4,14 43 27 ~ 23 TRAFFIC SIGNALI7ATIONIENGINEERINO 4.50 29 4, I4 24 YOUTH RECREATION PROGRAMS 31 4' 43 3l 4 29 31 4.4.? 30 4,29 < r s s' 25 EMERGENCY PREPAREDNESS (MANAGEMENT) 22 26 CONTRIBUT/ON,g TO HUMAN SER VICE AGENCIIiS 4'40 29 4,14 27 LOW&(;fODERATEINCOAfEHOUSING 26 4'33 32 4,57 28 FIRE PREVENTION 26 4'33 34 4.86 29 DRAINAGE DISTRICT 26 4.33 26 4,33 e 30 POLICE PATROL 26 4,33 31 4.43 31 CITY BEAIITIFICATION 30 4'29 34 4,86 32 AIRPORTDEVELOPMENT 30 4,29 30 4,29 33 ECON DEV UTILITY INCENTIVE LINES 30 4,29 31 4,43 34 ECON DEV UTILITY INCENTI VE RA ITS 30 4 9 28 30 4 .86 4.00 35 PARK MAINTENANCE '29 27 3, 86 30 36 PUBLIC TRANSPOR TA TION (SPAN, ETC,) 30 0 4'29 29 4. 9 37 EMPLOYEETRAINING/DEVELOPMENT 30 4,29 30 4,29 38 CIVIC CENTER MAINTENANCE 4,29 30 4,29 39 NEW WASTEWATER TREATMENT PLANT 2S 4.17 2 0 31 4,43 .29 40 SENIOR CITIZEN PROGRAMS 25 y 4,17 30 4.29 41 LEGAL SERVICES 4,17 30 4,29 25 4,17 31 29 42 PARKINO/TRAPFIC ENFORCEMENT 25 4 43 ENVIRONMENTAL HEALTII (INSPECTIONS, ECT,) ,17 31 4, 43 44 RECREATION CENTER PROGRAMS 25 S 4.17 29 4,14 25 ~9 45 NEW ATHLETIC FIELDS 29 9 4' 17 9,14 46 NEW PARKS/PARK EXPANSION 4.1d 28 4. 0 29 47 EMERGENCY MEDICAL (AMBULANCE) 9 4,14 9 28 4, 0 48 INFO/DATA PROCESSING SERVICES 4,14 28 4 49 LIBRARYREFERENCE SERVICES 24 20 0 400 30 471 50 PERSONNEL RECRUITMENT 4,00 33 4.71 28 4,00 51 DOWNTOWN REDEti'BLOPAf6NT(MAIMST,, ETC,) 28 28 44' 0 00 52 INTERNAL AUDIT SERVICES ,00 27 3, 86 20 29 53 ECON DEV INCENTIVES (TAX ABATE, Ecr) 28 8 44.,00 27 7 4.14 54 EMPLOYEE PA Y PLAN ADIUSTMENTS/BE,YEFITS 28 0 3.86 55 ANIMAL CONTROL 24 44' 0 28 4,A? t 4,43 56 CURRENTHOTE'LIMOTEL TAX CONTR1BU7IONS 28 ' 0 328 .00 57 LIBRARY AUDIO/VISUALSERV1ChS 24 4.1X1 4.0 30 30 429 ~ A SIGN VIOLA TIONBNFORCEN$NT 27 4.14 59 BUILDINGINSPECIION 3'96 29 23 ,86 c`r 60 RISK MANAGEMENT 111 3' 80 27 .14 61 NEW ATHLETIC PROGRAAf 3, 80 19 4,14 21 3,50 28 4,00 i HANDOUTS TO COUNCIL 5-19-92 ENGINEERING SERVICES AGREEMENT FOR CONSTRUCTION REPRESENTATION OF THE PECAN CREEK WASTEWATER TREATMENT PLANT IMPROVEMENTS STATE OF TEXAS COUNTY OF DENTON THIS AGREEMENT is made and entered into as of the day of , 1992, by and between the City of Denton, with its principal , office at 215 East McKinney Street, Denton, Denton County, Texas 76201, ("OWNER") and Alan Plummer and Associates, Inc,, with its corporate office at 841 West Mitchell Street, Arlington, Tarrant County, Texas 76013, hereinafter ca'.ied the ("ENGINEER") acting herein, by and through ity representative, duly authorized so to act for and in behalf of said ENGINEER. WITNESSETH, that in consideration of the covenants and agreements herein contained, the parties hereto do mutually agree as follows; ARTICLE I EMPLOYMENT OF ENGINEER The OWNER agrees to employ the ENGINEER, and the ENGINEER agrees to perform professional engineering services in connection with the Project as stated in the sections to follow, and for having rendered such services, the OWNER agrees to pay to the ENGINEER compensation as stated in the section to follow, The Project shall include construction representation for improvements to the wastewater treatment facilities at the Pecan Creek Wastewater Treatment Plant (WWTP), The ENGINEER agrees to exercise the same degree of care, skill and diligence in the performance of these services as is ordinarily provided by a professional consultant Page 1 of 22 4 .R F F! A'. 1 under similar circumstances and ENGINEER shall, which fail at no cast to OWNER, "reperform" services to satisfy the foregoing standard of performance, ARTICLE 11 PERIOD OF SERVICE , This Agreement shall become effective upon execution by the O and the and shall remain in force for the period which may reasonably be Rrequired forlNthe construction of the Project, including Additional Services and any required extensions approved by the OWNER, R ICLE III BASIC ENGINEERING SERVICES The ENGINEER shall render the following professional services for development of the PROJECT; Upon execution of this Agreement, the ENGINEER shall, A. General Representation I. Assist the OWNER in securing bids, issuing notice to bidders and notifying construction news publications, The notice the OWNER for publication in the local news media. idThescost lfobe furni r Publicatd to shall be paid by the OWNER, The ENGINEER will distribute bidding documents, The cost for reproducing bidding documents w111 be an Additional Service, 21 Assist the OWNER in the opening, tabulation, and analysis of the bids received and furnish recoamendations on the award of contracts or the appropriate actions to be taken by the OWNER. The cost for evaluating alternative equipment submitted by Bidders shall be an Additional Service, C Page 2 of 22 k 3. Assist the OWNER in the preparation of formal contract documents for construction contracts. 4. Assist in conducting pre-construction conference(s) with the Contractor(s), and review construction schedules prepared by the Contractor(s), r 5. Make an average of two visits each month of the site (as distinguished from the continuous services of a Resident Project Representative) for a 24-month period beginning with the date of execution of a construction contract by the d OWNER to observe the progress and the quality of work, The ENGINEER shall become familiar with the progress and quality of the work completed and will determine in general if the work when completed wi11 be in accordance with the contract documents, In addition, on the basis of on-site observations as an engineer, the ENGINEER shall keep the OWNER informed of the progress and quality of the work, and shall exercise reasonable care and due diligence in discovering and promptly reporting to the OWNER any defects or deflciercies in the work of CONTRACTOR or any subcontractor. The OWNER's approval, acceptance, use of or payment for all or any part or the ENGINEER's services hereunder or the Project itself shall in no way alter the ENGINEER's obligations or the OWNER's rights hereunder. 6. Consult and advise with the OWNER during construction and make recommendations to the OWNER regarding materials and workmanship, 7. Review samples, catalog data, schedules, shop drawings, laboratory, shop and mill tests of material and equipment and other data pursuant to the General Conditions of the Construction Contract, OWNER shall be responsible for review and approval of those shop drawings which ENGINEER and OWNER have determined that OWNER may review, If OWNER chooses not to approve a shop drawing, ENGINEER shall review and determine whether the shop drawing shall be approved, OWNER shall handle administrative processing of submittals. C Page 3 of 22 - L. 8, Interpret the intent of the plans and specifications for the OWNER and Contractor(s), Investigations, analyses, and studies requested by the Contractor(s) and approved by the OWNER, for substitutions of equipment and/or materials or deviations from the plans and specifications will be considered an additional service, NOTE: Such studies conducted by the ENGINEER, if determined to be inadequate, due to incompleteness of ENGINEER prepared plans and specifications, will be redone without additional compensation. Any defective designs, plans or specifications furnished by the ENGINEER shall be promptly corrected by the ENGINEER at no cost to the OWNER, 9, Review and comment on monthly and final estimates for payment to Contractor(s), pursuant to the General Conditions of the Construction Contract. OWNER shall handle administrative processing of monthly and final pay requests. Based upon the ENGINEER's observations at the site of thb ,vork and evaluations of the CONTRACTOR's applications for payment, tho ENGINEER shall review and certify the amounts due the CONTRACTOR. The recommendatic;i for payment shall constitute a representation to the OWNER based on the ENGINEER's observations at the site and on the data comprising the CONTRACTOR's Applications for Payment, that the work has progressed to the point indicated and that the quality of the work is in accordance with the Contract Documents, The foregoing representations are subject to minor deviations from the contract documents correctable prior to completion and to specify qualifications expressed by the ENGINEER. The Issuance of a Certificate for Payment shall further constitute a representation that the CONTRACTOR is entitled to payment in the amount certified, However, the issuance of a Certificate for Payment shall not be a representation that the ENGINEER has (1) made exhaustive or continuous on- site inspections to check the quality or quantity of the Work, (2) reviewed construction means, methods, techniques, sequences or procedures, (3) reviewed copies of requisitions received from subcontractors and material Page 4 of 22 r~ t~ t 1 1 suppliers and other data requested by the OWNER to substantiate the CONTRACTOR's right to payment or (4) ascertained how or for what purpose the CONTRACTOR has used money previously paid on account of the Cont+,act Sum, 10. Conduct, in company with the OWNER's representative, a final inspection of the Project for conformance with the design concept of the Project and 9 general compliance with the contract documents, and review and comment on the certificate of completion and the recommendation for final payment to the Contractor(s), 8. Resident Representation Services 1, The ENGINEER shall provide a resident project representative, The ENGINEER's designated representative (Resident Project Representative) will be the primary point of contact and communications for all parties on the Project, The ENGINEER will provide full-time field observation and field office engineering services, The ENGINEER has budgeted a maximum of 40 hours per week for one representative for a duration of 24 months of field observation. If additional time is required, the ENGINEER will either receive additional compensation or relief by OWNER personnel, 2. Project Documentation, Maintain detailed records of the project, including daily log, correspondence, schedules, shop drawings, record data, payments, contractor contract modification requests and project information requests, proposed contract modifications, change orders, photographs, meeting minutes, and clarifications, OWNER shall provide necessary word processing services for Resident Project Representative's project documentation, 3. Schedule U da es, Monitor the Contractor's actual progress relative to his planned construction schedule, Provide reports of actual versus planned progress, Page 5 of 22 a Y. r 4. Progress Payments. Review and recommend OWNER action on Contract progress payments. Meeting monthly with the Contractor, at the construction site, to review and update actual status cost and time, 5. Job Meetin s, Establish, chair, minute, and monitor the follow-up of bi- weekly Job meetings, Representatives of the Contractor and the Owner will attend the job meetings, The Resident Project Representative will regularly meet with OWNER's staff for pro,iert coordination purposes. OWNER shall provide word processing services to the Resident Project Representative for ~ preparing meeting minutes, 6. Chan es, Recommend action by the OWNER on time extensions and change orders requested by the Contractor. Follow established procedures to administer change orders, time extensions, and Contractor claims. OWNER shall assist in processing change requests. Respond to Contractor Modification Requests, Project Information Requests, and Proposed Contract Mod Hications. Review with the Contractor the validity, cost, and time of change orders, time extensions, and claims. Make recommendations to the OWNER on appropriate actions of these items. Maintain documentation and records of the status of changes, time extensions, and claims, Assist OWNER in establishing and maintaining appropriate change order approval authority for the OWNER's representative, Process and document change orders and claims proposed by the Contractor. 7. Data racking, Establish and maintain system for tracking Contractor shop drawings, record data, manuals, and other documents, Page 6 of 22 it ~ rwJ ii i! 8, Construction Observation, Provide field observation for conformance of the Contractor's work with plans and specifications. Notify the Contractor and the OWNER of any observed nonconforming work and monitor progress of the Contractor's corrective actions, Advise CONTRACTOR and OWNER immediately of the commencement of any work requiring a shop drawing or sample submission A if the submission has not been approved, It is understood that the ENGINEER's Resident Project Representative (and any assistants) does not guarantee the Contractor's performance nor is he responsible for supervision of the Contractor's operation and employees. The ENGINEER's Resident Project Representative (and any assistants) shall not be responsible for the means, methods, techniques, sequences or procedures of construction selected by Contractor or the safety precautions and programs incident to the work of the Contractor, 9. factory and Field Testitin of Iment and Mat_ _erials, of independent testing laboratories to be retcined directly by activities vOWNER under separate contract agreements or as special engineering services, 10. Record Draw inyt. Monitor preparation of record drawings by Contractor including buried piping located during the project. Maintain records of up- to-date modifications, Document changes in project, Furnish and assist in interpretation of data to be used in preparation of record drawings, Maintain records of approved shop drawings and equipment O&M manuals, Records will be provided to the OWNER at the end of the project, (Actual preparation of Record DrawinCs will be porformed as an additional service,) 11. Com le o , Provide field observation of and assist with coordination of the substantial and final completion activities. Jointly with the OWNER and the Contractor, conduct the substantial completion and final completion inspections, Prepare and issue the punchiist of incomplete work to the Contractor. Recommend to the OWNER the dates of substantial completion and final completion. Assist the OWNER in scheduling startup and use of the Page 7 of 22 t Ya tt 1 complete facility. Obtain required manuals, guarantees, record drawings, and other documentation from the Contractor and deliver to the OWNER. ARTICLE IV ADDITIONAL SERVICES Additional services to be performed by the ENGINEER, if authorized by the OWNER, " which are not included in the above described basic services, are described as followsi A. Contract Document Reproduction, Reproduction of contract documents for advertisement of project for bids and for use by CONTRACTOR during construction. Any monies received from the sale of Contract Documents to prospective bidders will be credited to the OWNER. B. Witness Factory Tests. Site visits to manufacturing or shop facilities to witness specified factory tests. Witnessing of the blower and motor factory tests, aeration diffuser factory tests, and the SCADA factory tests will be performed under this task, a maximum of 60 hours. C. ssiet with Plant Start-up, Review the operation of the individual process units to determine compliance with project design criteria, Coordinate with the Resident Project Representative for appropriate Contractor and Equipment Manufacturer on-site representation and operator training. A maximum of ten (20) A 8-hour days will be provided. D, 0 era io and Maintenance Manuals. Under this task, the ENGINEER will assist the OWNER in preparation of an Operation and Maintenance (O&M) Manual to address operation and maintenance procedures for the facilities to be added or modified under this contract. As part of this task, a large, wall-sired piping plan showing all buried piping known to be present at the plant site will be prepared. This piping plan will be used by the plant operators and is not guaranteed to be dimensionally accurate with respect to buried piping, The OWNER will provide Page 8 of 22 r r word processing services, develop all figures, plans and schematics, and will reproduce and bind the final document, E. Pro ect Performance Report, After ten months of operation prepare Performance Report as required by the Texas Water Commission (TWC) toadocument n plant performance and outline any corrective action required to the plant performance into compliance. F. Witness Fie_ eld Tests. If requested by OWNER, the ENGINEER will witness specified field testing of diffuser supports. G. Final Enaineerfno Report Preparation, If requested by OWNER, the ENGINEER will update the preliminary design report to include modifications made during design and construction. The ENGINEER will prepare one draft report for OWNER review and will incorporate OWNER comments, N. Construction Record Drawin Pre ar ti on, If requested by OWNER, the ENGINEER will revise the construction drawings in accordance with the information furnished by construction Contractor reflecting changes in the Project made during construction. One set of reproducible prints of "Record Drawings" shall be provided by the ENGINEER to the OWNER, 1. Re ulatary Ass_,isQ. During the course of the project, .is requested by OWNER personnel, the ENGINEER will be available to accompany OWNER personnel when meeting with the Texas Water Commission, U,S. Environmental Protection Agency, or other regulatory agencies. The ENGINEER w-111 assist OWNER personnel on an as- needed basiq in preparing compliance schedules, progress reports, and providing general technical support for the OWNER's compliance efforts, i Page 9 of 22 y J, Additional Site Visits, If the ENGINEER is requested to visit the site more frequently than an average of two (2) visits each month as set forth in Section III, Paragraph A.5, the requested visits shall be considered as an Additional Service and the ENGINEER shall be entitled to additional compensation. K. Additional Construction Representation Services, If OWNER is unable to provide ENGINEER with sufficient assistance during construction representation to properly prosecute the work, the ENGINEER shall provide the additional services required on ar, as-needed basis as authorized by the OWNER. This shall include r any tune beyond 40 hours per week for resident project representation by the ENGINEER, L. Evaluation of Contractor Substitutions. Performing investigations, studies and analyses of substitutions of equipment and/or materials or deviations from the plans and specifications, This shall include evaluation of alternative equipment submitted with bids for the project. M. Field layouts or the furnishing of construction line and grade surveys, N. Providing shop, mill, field or laboratory inspection of materials and equipment, 0. Assisting the OWNER in claims disputes with Contractor(s), P. Assisting OWNER or Contractor in the defense or prosecution of litigation in connection with or in addition to those services contemplated by this Agreement, Such services, if any, shall be furnished by ENGINEER on a fee basis negotiated by the respective parties outside of and in addition to this Agreement. Q. Sampling, testing or analysis beyond that specifically included in Basic Services, Page 10 of 22 y. R. Investigations involving detailed consideration of operation, maintenance and overhead expenses, and the preparation of rate schedules, earnings and expense statements, feasibility studies, appraisals, evaluations, assessment schedules, and material audits or inventories required for certification of force account construction performed by the OWNER, S. Preparing copies of Computer Aided Drafting data bases, drawings, or files for the OWNER's use in a future C CA,D syelectronic stem, T, Preparing applications and supporting documents for government grants, loans Planning advances and providing data for detailed applications, or U. Providing video camera with video tapes of construction phase to be used as a historical record and for operator training, V. Attendance at additional meetings beyond those specifically noted in Basic Services required by the Texas Water Commission, other regulatory agencies, or the OWNER, W. Appearing before regulatory agencies or courts as an expert witness in any litigation with third parties or condemnation proceedings arising from the development or corstruction of the Project, engineering data and reports for assistance to the OWNER 4 the preparation of X. Providing geotechnical investigations for the plant site including soil borings, related analyses and recommendations, Y, Any additional services required by the OWNER not included in Basic Services. Page 11 of 22 y, Y e ARTICLE V RESPONSIBILITIES OF OWNER The OWNER shall do the following in a timely manner so as not to delay the services of the ENGINEER: A. Designate in writing a person to act as the OWNER's representative with respect to the services to be rendered under this Agreement. Such person shall have w contract authority to transmit instructions, receive information, interpret and define the OWNER's policies and decisions with respect to the ENGINEER's services for the Project. B. Shall consult with the ENGINEER regarding requirement for the Project, including (1) the OWNER's contemplated objectives and (2) schedule and design constraints and criteria. C. Assist the ENGINEER by placing at the ENGINEER's disposal all available information pertinent to the Project including previous reports and any other data relative to design or construction of the Project, D. Arrange for access to and make all provisions for the ENGINEER to enter upon public and private property as required for the ENGINEER to perform services under this Agreement. E. Examine all studies, reports, sketches, drawings, specifications, proposals and other documents presented by the ENGINEER, obtain advice of an attorney, insurance counselor and other consultants as the OWNER deems appropriate for such examination and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of the ENGINEER. Page 12 of 22 c k j F, Furnish approvals and permits from all governmental authorities having jurisdiction over the Project and such approvals and consents from others as may ~ be necessary for completion of the Project. G., The OWNER shall make or arrange to have made all subsurface investigations, including but not limited to borings, test pits, soil resistivity surveys, and other subsurface explorations, The OWNER shall also make or arrange to have made the interpretations of data and reports resulting from such investigations. All costs associated with such investigations shall be paid by the OWNER, H. The OWNER shall make or arrange to have made all material testing and sampling required at the wastewater treatment plant. All costs associated with such by testing and sampling shall be paid by the OWNER, I, Provide such accounting, independent cost estimating and insurance counseling services as may be required for the Project, such legal services as the OWNER may require or the ENGINEER may reasonably request with regard to legal issues pertaining to the Project, including any that may be raised by the CONTRACTOR(s), J. If OWNER designates a person to represent the OWNER at the site who is not the ENGINEER or ENGINEER's agent or employee, the duties, responsibilities and limitations of authority of such other person and the affect thereof on the duties and responsibilities of the ENGINEER and the Resident Project Representative (and any assistants) will be set forth in an exhibit that is to be identified, attached to and made a part of this Agreement before such services ' begin. K. Attend the pre-bid conference, bid opening, preconstruction conferences, construction progress and other Job related meetings and substantial completion inspections and final payment inspections, Page 13 of 22 r r. is j. L, Give prompt written notice to the ENGINEER whenever the OWNER observes or otherwise becomes aware of any development that affects the scope or timing of the ENGINEEP's services, or any defect or nonconformance of the work of any contractor: M. Furnish, or direct the ENGINEER to provide, Additional Services as stipulated in Article IV of this Agreement or other services as required. 4 N. Provide transportation such as airline fare, automobile rental or subsistence required for the OWNER's personnel to attend project meetings or inspection trips. 0. Provide word processing services for the ENGINEER's Resident Project Representative, prepare copies as needed of the construction administration manual approved by the ENGINEER, collate and bind executed construction contract documents, assist in reviewing and processing submittal material from the CONTRACTOR as delegated by the ENGINEER, process administratively CONTRACTOR's monthly pay requests upon receipt of recommendation from the ENGINEER, assist the ENGINEER as needed during construction observation, prepare from information supplied by the ENGINEER an Operations and Maintenance Manual including word processing, drafting, reproduction, and binding. Provide ENGINEER two final copies of manual. P. Bear all costs incident to compliance with the requirements of this Article V. A TICLE_ I COMPENSATION A. COMPENSATION TERMS: 1. "Salary Cost' is defined as the cost of salary (payroll) for engineors, draftsmen, stenographers, surveyors, clerks, laborers, etc., for timely Page lA of 22 s 'r. Y[ A directly chargeable tc the Project, Plus Social Security contributions, unemployment compensation, insurance retirement benefits, medical and insurance benefits, disability payments, sick leave, vacation and holiday pay applicable thereto, (Salary cost is equal to 1.35 times salary,) 0 2. "Subcontract Expense" is defined as the expense that is incurred by the ENGINEER in employment of others in outside firms for services in the nature of foundation borings, testing, surveying, and similar services, 3. "Direct Non-Labor Expense" is defined as that expense for any assignment incurred by the ENGINEER for supplies, transportation and equipment, travel, communications, subsistence and lodging away from home and similar incidentals in connection with that assignment. 8, BASIC SERVICESr For and in consideration of General Represontation Servicesi of the Basic Services (Article 111, Paragraph A) to be rendered by the ENGINEER, the OWNER agrees to pay based on the Schedule of Charges shown in Exhibit A, with the total fee not to exceed $141,265. For and in consideration of Resident Project Representation Services of the Basic Services (Article III, Paragraph 8), the OWNER agrees to pay based on the schedule of charges shown in Exhibit A, with the total fee not to exceed $223,980, Partial payments to the ENGINEER will be made on the basis of monthly statements rendered to and approved by the OWNERi however, under no circumstances shall any monthly statement for services exceed the value of work performed at the time a statement is rendered, The OWNER may withhold the final 5 percent of the contract amount until completion of the project C Page 15 of 22 Y 1 Nothing contained in this article shall require the City to pay for any work P which is unsatisfactory as reasonably determined by the Executive Director of Utilities or which is not submitted in compliance with the terms of this Contract. The City shall not be required to make any payments to the ENGINEER when the ENGINEER is in default under this Contract. a It is specifically understood and agreed that the ENGINEER shall not be authorized to undertake any work pursuant to this Agreement which would require additional payments by the OWNER for any charge, expense or reimbursement above the maximum fee as stated without having first obtained written authorization from the OWNER. ENGINEER shall not proceed to perform the services listed in Article IV Additional Services, without obtaining prior written authorization from OWNER. C. ADDITIONAL SERVICES For additional services authorized in writing by the OWNER in Article IV, the ENGINEER shall be paid based on the Schedule of Charges shown in Exhibit A. Payments for additional services shall be due and payable upon submission by the ENGINEER, Statements shall not be submitted more frequently than monthly. For the following Additional Services described in Article 1Vi Contract Document Reproduction (IV.A.), Witness Factory Tests Start-Up Assistance (IV.C.), Operations and Maintenance Manual (IV.O.), and Protect Perfonnaoce Report (IV,E.) the maximum amount will not exceed $52,315, D. PAYMENT If the OWNER fails to make payments due the ENGINEER for services and expenses within sixty (60) days after receipt of the ENGINEER's statement therefore, the amounts due the ENGINEER will be increased at the rate of 1 percent (1k) per month from said sixtieth (60th) day, and in addition, the ENGINEER may, after Page 16 of 22 } r giving seven (7) days' written notice to the OWNER, suspend services under this Agreement until the ENGINEER has been paid in full all amounts due for services, expenses and charges. Any applicable new taxes imposed upon services, expenses, and charges by any governmental body after the execution of this contract will be added as necessary to the ENGINEER's compensation. v ARTICLE VII OBSERVATION AND REVIEW OF THE WORK ,r The ENGINEER will exercise reasonable care and due diligence in discovering and promptly reporting to the OWNER any defects or deficiencies in the work of the CONTRACTOR or ?.ny subcontractors. However, the CONTRACTOR will remain an Independent contractor of the OWNER, and the ENGINEER does not guarantee the performance of such construction contracts. The ENGINEER shall not be responsible :`or the means, methods, techniques, sequences, or procedures of construction selected by the CONTRACTOR, or the safety precautions and programs incident to the work of the CONTRACTOR. RTICLE VIII OWNERSHIP OF DOCUMENTS All documents prepared or furnished by the ENGINEER (and ENGINEER's independent associates and consultants) pursuant to this Agreement are instruments of service and ENGINEER shall retain an ownership and property interest herein. The OWNER may make and retain copies for information and reference; however, such documents are not intended or represented to be suitable for reuse by the OWNER or others. Any reuse by the OWNER without written verification or adaptation by the ENGINEER will be at the OWNER's sole risk and without liability or legil exposure to the ENGINEER, or to the ENGINEER's independent associates or consultants, and the OWNER shall indemnify and hold harmless the ENGINEER and ENGINEER's independent associates and consultants from all claims, damages, losses and expenses, Including attorneys' fees arising out of or resulting therefrom. Any such verification or adaptation will entitle the ENGINEER to further C compensation at rates to be agreed upon by the OWNER and the ENGINEER. c, Page 17 of 22 Li.x IJ~ 1y p ARTICLE IX INDEMNITY AGREEMENT fhe ENGINEER shall indemnify and save harmless the OWNER and its officers, agents, and employees from the liability of the OWNER on account of any Injuries or damages received or sustained by any p;zrson or persons or property, including court costs and reasonable attorneys fees incurred by the OWNER, proximately caused by the negligent acts or omissions of the ENGINEER or its officers, agents, or employees in the execution, operation, or performance of this Agreement. e In the event of liability from suits, actions or claims arising out of or occasioned by the negligence of both the ENGINEER and the OWNER, their agents or employees, in the performance of this Agreement, each party shall contribute toward the satisfaction of the liability its proportionate share, which share shall be equal to the percentage of negligence attributable to the party, ARTICLE X INSURANCE During the performance of the Services under this Agreement, ENGINEER shall maintain the following insurances A. Comprehensive General Liability Insurance with bodily injury limits of not less than $500,000 for each occurrence and not less than $500,000 in the aggregate, and with property damage limits of not less than $100,000 for each oc~:urrence and not less than $100,000 in the aggregate, 8. Automobile Liability Insurance with bodily injury limits of not less than $500,000 for each person and not less than $500,000 for each accident and with property damage limits for not less than $100,000 for each accident. Page 18 of 22 \ C, Worker's Compensation Insurance in accordance with statutory requirements and Employers' Liability Insurance with limits of not less than $100,000 for each accident. D. Professional Liability Insurance with limits of not less than $1,000,000 annual aggregate, _r E. Umbrella Insurance providing not less than $1,000,000 limits in excess of the limits stated in items (A) through (0). ARTICLE %I ARBITRATION No arbitration arising out of, or relating to, this Agreement involving one party to this Agreement may include the other party to this Agreement without the other's approval. ARTICLE XII TERMINATION OF CONTRACT This Agreement may be terminated by either party upon thirty (30) days' written notice, In the event of any termination, the ENGINEER will be paid for all services properly rendered and reimbursable expenses incurred to the date of termination and, in addition, all reimbursable expenses directly attributable to termination. Should the City subsequently contract with a new Consultant for continuation of services on she Project, the ENGINEER shall cooperate in providing information. ARTICLE XIII SUCCESSORS ANO ASSIGNMENTS The OWNER and the ENGINEER each are hereby bound and the partners, successors, executors, administrators and legal representatives of the OWNER and the ENGINEER are f Page 19 of 22 hereby bound to the other party to this Agreement and to the partners, successors, executors, administrators and legal representatives (and said assigns) of such other party, in respect of all covenants, agreements and obligations of this Agreement. Neither the OWNER nor the ENGINEER shall assign, sublet or transfer any rights under of interest in (including, but without limitation, moneys that may become due or moneys 4 that are due) this Agreement without the written consent of the other, except to the extent that any assignment, subletting or transfer is mandated by law or the effect of this limitation may be restricted by law. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under this Agreeny at, Nothing contained in this paragraph shall prevent the ENGINEER from employing such independent associates and consultants as the ENGINEER may deem appropriate to assist in the performance of services hereunder. Nothing under this Agreement shall be construed to give any rights or benefits in this Agreement to anyone other than the OWNER and the ENGINEER, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the OWNER and the ENGINEER and not for the benefit of any other party. This Agreement, consisting of pages I to 23 with Exhibits as listed in Article XIX, constitutes the entire Agreement between the OWNER and the ENGINEER and supersedes all prior written or oral understandings. This Agreement may only he amended, supplemented, ' modified or canceled by a duly executed written instrument. ARTICLE XIV RESPONSIBILITY FOR CLAIMS AND LIABILITIES Approval by tho City shall not constitute nor be deemed a release of the responsibility and liability of the ENGINEER, its employees, associates, agents, and consultants for the accuracy and competency of their designs or other work; nor shall such approval be deemed to be an assumption of such responsibility by the City for any C Page 20 of 22 ~f P defect in the design or other work prepared by the ENGINEER, its employees subcontractors, agents, and consultants. i ARTICLE Xy NOTICES All notices, communications, and "eports required or permitted under this Contract shall be personally delivered or mailed to the respective parties by depositing same in the United States mail at the addresses shown below, certified mail, return receipt requested unless and until either party is otherwise notified in writing by the other party at the following addresses. Mailed notices shall be deemed communicated as of three days mailing. If intended for the City, to: if intended for the ENGINEER, to. City of Denton Alan Plummer and Associates, inc. Attnt Robert E. Nelson, P,E. Attn: John H. Cook, P.E. Executive Director for Utilities 210 West Sixth Street, Suite 400 215 East McKinney Street Fort Worth, Texas 76102 Denton, Texas 76201 ARTICLE XVI A. The following exhibits are attached to an made a part of this Agreement: A EXHIBIT A - Schedule of Charges B. A waiver by either the ENGINEER or the City of any breach of a provision of this contract shall not be binding upon the waiving party unless such waiver is in writing in the event of a written waiver, such a waiver shall not affect the waiving party's rights with respect to any other or future breach. Page 21 of 22 r r NYI 't `v This contract is executed in four counterparts, 4 CITY OF DENTON, TEXAS Bob Castleberry, Mayor ATTEST: Jennifer Walters, City Secretary 10' by: APPROVED AS f0 LEGAL FORM: Debra A. Drayov•itch, City Attorney By: ALAN PLUMMER AND ASSOCIATES, INC, Enginee Joh . H, Cook, P,E „ Vice President ATTEST- h 1 j -R, A. Lee Head, III0 P,E,- cPage 22 of 22 EXHIBIT A SCHEDULE Of CHARGES Staf_ f Members (Salary x 1.35) + (Salary x 1,755) Resident Representation (Salary x 1,35) + (Salary x 1,355) Salary is defined as the cost of payroll of engineers, drafters, stenographers, surveyors, clerks, laborers, etc., for time directly chargeable to the Project, (Salary Cost is equal to 1,35 times salary,) 9 Subconsultants Charges Actual Cost Times Hultfplier of 1.15 qA/ Resident Pro ect Representative Automobile Alletiace $400 per month All Other Direct Expenses Actual Cost Times Multiplier of 1,00 Other direct expenses shall include printing and reproduction expense, commv,ifcation expense, :ravel, transportation and subsistence away from the Engineer's office other miscellaneous expenses directly related to the work, including costs of laboratory analysis, tests, and other work required to be done by independent persons or agents other than staff members or subconsultants. C ti,