The URL can be used to link to this page

Home My WebLink About09-01-1992 I .f C ~AGENDA p~.Ci CITY OF DENTON CITY COUNCIL September 11 1992 Work session of the city of Denton City Council on Tuesday, September 1, 1992 at 5:15 p.m. in the Civil Defense Room of City c~ Hall, 29.5 E. McKinney, Denton, Texas at which the following items will be considered: NOTE: Any item listed on the Agenda for the Work Session maY also be considered as part of the Agenda for the Regular Session. , 5:15 p.m. 1. Executive Session: A. Legal Matters Under Sec. 2(e), Art. 6252-17 V.A.T.S. B. Real Estate Under Sec. 2(f), Art. 6252-17 V.A.T.S. C. Personnel/Hoard Appointments Under Sec. 2(g), Art. 6252-17 V.A.T.S. 1. Consider appointments to the Downtown Advisory Board, the Electrical Code Board and the Animal Shelter. Advisory Committee. Hold a discussion and give staff direction regarding the 1992- 93 fiscal year budget. Regular Meeting of the City of Denton City Council on Tuesday, September 1, 1992 at 7:00 p.m. in the Council Chambers of City Hall, 215 E. McKinney, Denton, Texas at which the following items will be considered: 7:00 p.m. 1. Pledge of Allegiance 2. Citizen Reports A. Receive a citizen report from Alan Hempstead regarding the "Fill-the-Boot" Campaign for MDA. 3. Public Hearings A. Hold a public hearing and consider adoption of an ordinance rezoning a 1.64 a-re tract of land from the Multi-Family 1 (M11-1) district to the General Retail District, with conditions, (GR[c]) on property located at the southeast corner of Bonnie Brae and Scripture. 792- 019 (,rhe Planning and Zoning commission recommends approval). 1 ' 1 A City of Denton city Council Agenda oZ September 11 1992 Page 2 t B. Hold a public hearing regarding the adoption of the proposed 1992-93 City of Denton Annual Program of services. 4. Consent Agenda Each of these items is recommended by the Staff and approval i thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the City Manager or his designee to implement each item in accordance with the Staff recommendations. Listed below are bids and purchases orders to be approved for payment under the Ordinance section of the agenda. Detailed back- up information is attached to the ordinances (Agenda items 5.A, 5.B, 5.C). This listing is provided on the Consent Agenda to allow Council Members to discuss or withdraw an item prior to approval of the consent Agenda. Upon the receipt of a "request to speak" form from a citizen regarding an item on the consent Agenda, the item shall be removed and be considered before approval of the Consent Agenda. A. Bids and Purchase Orders: 1. Bid #1405 - Resurface Gym Floor. Denia Rec. Center 2. Bid #1407 - 69KVA Circuit Breaker 3. RFP #1389 - Global Positioning System 4. Bid #1370A - Scraper. 51 Change order #1 - Bid #1381 - Taxiway and Apron improvements B. Plats and Replats 1. Consider the preliminary replat of Lot 10R, Block } A, Bonnie Brae Addition, being a r.eplat of Lots 9 and 10 and part of Lots 81 Block 8, Bonnie Brae Addition. (The Planning and ?oning Commission recommends approval). 5. Ordinances A. Consider adoption of an ordinance accepting competitive bids and awarding a contract for purchase of materials, equipment, supplies or services. (4.A.1. - Bid #1405, 4.A.2. - Bid #1407, 4.A.4. - Bid #1370A) ±i r 4.aey r, - City of Denton City Council Agenda September 1, 1992 Page 3 B. consider adoption of an ordinance accepting a competitive sealed proposal and awarding a contract for the purchase f of materials, equipment, supplies or services; providing for the expenditure of funds therefore; and providing for an effective date, (4.A.3. - RFP #1389) C. Consider adoption of an ordinance authorizing the execution of a change order to a contract between the City of Denton and APAC-Texas, Inc.; and providing for an decrease in the contract price. (4,A.5. - Bid #1381) D. Consider adoption of an ordinance abandoning and vacating a portion of the public street right-of-way known as Hicks Lane, as more particularly described herein. (The Planning and Zoning cam-mission recommends approval.) E. Consider adoption of an ordinance authorizing the City Manager to execute an agreement with the Texas Department of Transportation for installation of a traffic signal controller on Loop 288 at its intersection with the entrance of Golden Triangle Mall in Denton; authorizing the expenditure of funds therefore. F. Consider adoption of an ordinance authorizing the city Manager to execute an agreement with the Texas State Department of Highways and Public Transportation for installation of traffic signal controllers on FM 2181 at its intersection with interstate Highway 35E, Oak Meadow Drive, and Londonderry Lane in Denton; and authorising the c-,xpenditure of funds therefore. G. Consider adoption of an ordinance authorizing the Mayor to execute a cost participation agreement between the City of Denton and Exposition Mills of Texas, Inc, (The Public Utilities Board recommends approval). H. Consider adoption of an ordinance amending the Uniform Plumbing Code as adopted by Chapter 28, of the Code of ordinances to prohibit the connection of heat exchangers to public or private grater systems; and providing for a penalty in the amount of $500 for violation thereof. (The Public Utilities Hoard recommends approval.) ~I .i y Ff < z k City of Denton City Council Agenda .15~ September 1, 1992 D t Page 4 I. Consider adoption of an ordinance abandoning and vacating a sanitary sewer easement recorded in Volume 548, Page 395 of the Deed Records of Denton County, Texas, and abandoning and vacating the rights to operate and maintain the east/west sewerline (Carriage Square shopping center) as shown on the Golden Triangle { Subdivision Plat recorded on Volume 4, Page 28 of the Plat Records of Denton County, Texas. (The Planning and zoning commission recommends approval.) 6. Resolutions A. Consider approval of a resolution authorizing the city Manager to execute a public transportation contract with the Texas Department of Transportation for funding public transportation. 7. Consider a motion to approve the 1992-93 Greater Denton Arts Council budget as presented and submitted to the city Council. 8. Consider a motion to approve the 1992-93 Denton Convention and l Visitrs Bureau budget as presented and submitted to the City j 9. Consider a motion to approve the 1992-93 Denton County Historical Museum budget as presented and submitted to the city council. 10. Consider a motion to approve the 1992-93 Denton County Historical Foundation budget as presented and submitted to the City Council. 11. Consider a motion to approve the 1992-93 North Texas Fair Association budget as presented and submitted to the City council. 12. Miscellaneous matters from the City Manager. 13. Official Action on Executive Session Items; A. Legal Matters B. Real Estate C. Personnel D. Board Appointments c /1~rri, rEJ Ia;111 -City of Denton City Council Agenda September 1, 1992 Page 5 14. New Business This item provides a section for Council Members to suggest ° items for future agendas, 15. Executive Session; A. Legal Matters Under Sec. 2(e), Art. 6252-17 V.A.T.S. B. Real Estate Under Sec. 2(f), Art. 6252-17 V.A.T.S. C. Personnel/Board Appointments Under Sec. 2(g), Art, 6252-17 V.A.T.S. II NOTE: THE CITY COUNCIL RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TI14F REGARDING ANY ITEM FOR WHICH IT IS ' LEGALLY PERMISSIBLE. ` C E R T I F I C A T E I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on I the day of 1992 at o'clock a.m. CITY SECRETARY ~I NOTE: THE CITY OF DENTON CITY COUNCIL CHAMBERS IS ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 566-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY'S OFFICE. ACCOOOBO Y. r ~ O f r CITY ~C DUNCIL a { 14 L - A .L L 'PlIt t ~G~ y ~ P ~ F OQQQ - ~ - rJ 4 Q t_tk{t, jr .rt~rrii~t,~irl~ { t..t1t},t~trt'r~ Ir r~i•t_~,, ~~1~~~~~1 tt S E t -DATE: 0 ~01~ CITY COUNCIL REPORT TO: Mayor and Members of the city council FROM: Lloyd V. Harrell, City Manager SUBJECT: 7,-92-019 BONNIE BRAE/SCRIPTURE MF-1 TO GR (CONDITIONS) RE_ COMMENDATION: + The Planning and Zoning Commission on August 26, 1992 recommended approval 7 to 0. SUMMARY Request approval rezoning a 1.646 acre tract of land from the Multi-family One (MF-1) district to the General Retail district with conditions (GR[c]) on property located at the southwest corner of Bonnie Brae and Scripture. BACKGROUND: See P&Z Report. PROGRAMS. DEPARTMENTS OR GROUPS AFFECTED: Building Inspections, Planning, Prop-Tex FISCAL IMPACT: N/A Respectfully submitted: Prepared by: Lloyd V. Harrell City Manager en Fes ari lbUanl Planne r r i Approved: FranOIR o bbins AICP Executive Director \ Planning and Development t W0008/5 r . u r I PLANNING & ZONING COMMISSION REPORT Anin ;da Ifom-leS_ .3 To: Mayor and Members of the City Council 5 Case No.: Z-92-019 Meeting Date: September 1, 1992 GENERAL INFORMATION o Applicants Metroplex Engineering 501 South Carroll, Suite D Denton, TX 76201 Current Owner: Prop-Tex Partnership 7515 Scripture, Suite 400 Denton, TX 76201 Requested Action: Rezone a 1.64 acre tract of land from Multi Family-1 to General Retail. District with conditions, GR(c). I Looation and size: A 1,64 acre tract of land located at the southwest corner of Scripture and Bonnie Brae. Surrounding Land Use and Zoning: i North - Agricultural (Razor property and residences) South - Office, 11CA Hospital East - SF-71 Residential West - General Retail, Medical Center Denton Development Plan: Moderate Activity center SPECIAL INFORMATION Transportations Thirty (30) feet of right-of-way (ROW) is required from center line of Scripture. Fifty (50) feet of right-of-way is required on Bonnie Brae. Both streets are improved, therefore they require no additional improvements at this time. Sidewalks exist on Scripture but will be required on Bonnie Brae. t pi $i e ti I e (Case 2-92-019) Page Two DMIJ SPECIAL INFORMATION (Continued) { utilities: Water: There is a 8-inch water line on Sc:ipture and a 16- inch on Bonnie Brae, o E Sewer: There is a 6-inch sewer on Bonnie Brae, however, it is too shallow to serve the site. The developer is proposing a 380 foot sewer extension west to the existing line on Scripture. The minimum allowable size is 8 inches. Fire Protection: There is a hydrant located approximately 200 feet east of Bonnie Brae on Scripture. J Fire flow is more than adequate. As the use is 1 anticipated for medical offices, an automatic 1 sprinkler system as well as a fire alarm system is I required. k Electric: Service is available to the property from a three phase circuit on the west side of Bonnie Brae. Landscaping: A detailed landscape plan or alternative landscape plan is required prior to building permit issuance, Drainage; The site will. be graded so at least one-half of the property will drain onto Scripture Street which has an adequate drain system. The remainder will trail across the existing Med-Tex Addition to the west and will be adequately handled by proper site grading. r R ti f E 'v i rlmda'1o. /a -Q~.- (Case Z-92-019) Page Three ~,gr~it!"i Ism /~S 37j? i y ` HISTORY This tract of land was zoned multi. family-1 (MF-1) in 1969 when the City Council approved the official zoning map of the city. In 1976 (Z-1279), the City Council approved the property to the south of the 1,64 acre tract from the MF-1 district to the office district. , In April of 1969, there was a request to rezone this tract to the Office district however the application was withdrawn due to financial reasons, (Z-89-ooh) This case (Z-92-019) was heard by the Planning Commission on August 26, 1992 and approval re and Zoning vote of 7 to 0. was recommended by a - I ANALYSIS This property is located in a Moderate Activity center, according to the Denton Development Plan (DDP), The policy of the Denton Development Plan that weighs quite heavily is the intensity analysis. The property is located in moderate activity study area number 117, see attachment 4, only about 50% of the allocated intensity trips in the study area are being used, see attachment 5. The property is allocated 350 intensity trips per acre or (1,64 acres x 350) 574 intensity trips, The property would use (30,000 square feet r 1000 x 15) 450 intensity trips. Therefore, the DDP proportionate share of intensity policy is not violated. Staff discussed with the applicant, the following conditions. The applicants did not appear as though they had any problems with these conditions: 1. Allowed uses be limited to the attached table of permitted uses. 2. Maximum gross floor area: 30,000 square feet. 3. Maximum floor-to-area ratio: ,42:1, 4. Accessory uses or combined accessory uses as listed in the attached table of permitted uses shall not exceed 20% of the total gross floor area, ti a . . J - i t, (case 2-92-019) Page Four, ( !a _--_---._9---`-- ANALYSIS (continued) The rationale behind these conditions is that by placing conditions on this tract of land, the City can better monitor this area, thus ensuring a moderately intense area. Providing the aforementioned; conditions are approved, the rezoning of this tract would comply with the policies of the Denton Development Plan. 4 ~ RECOMMENDATION Planning and Zoning Commission recommends approval of Z-92-019 with the following conditions! 1. Allowed uses are limited to the attached Table of Permitted Uses; 2. Maximum gross floor area shall not exceed 30,000 square feet; 3. Maximum floor to area ratio shall not exceed .42; 4. Accessory uses or combined accessory uses as listed in the Table of Permitted Uses shall not exceed 20% of the total gross floor area. ALTERNATIVES - - 1 v1. Approve petition 1111 2. Approve petition with additional conditions 3. Deny petition 4. Delay consideration ATTACHMENTS 1. Location Map 2. Table of Permitted Uses 3. Intensity study area maps 4. Intensity study area LUMIS data, AAA00008 r. b t f 1 I A~ 1 y ATTACHMENT Z r Z-92-019 Bonnie Brae Addition /7 NORTH CUNIVERSTTYpR_NE NESr I ~ ,~_EME4Y ~ _ C ~LIa Q~ +F9TI •ER RB~_ dJIE'_" w CRESENT can: L L 9 SITE z = ~C~~___11 W ~ L I[ caor HC KEN V NA ~ g ''i 5EN11 , S~RIATURE a _ fSCR_f'iUF J[ f - III o CEN 0 PIT L ITY 4 ~1 1 NOSPA Af ANtl w ' 1 f° $ 4 OAK OAK _ ~ - - ~.~C~C ~ <I-~: ~ ~ w, HoRV a F_ 7rf II ` r/ I+ARLOTf SYCAMCAE \ ~+tr,NxnY autsE 1 QEPAR i.MEN i ~I CNE S TN I)? PRAMIE J7 UNi IFOUrr5 tK ELOI C j .1~ ~ 1I COUSE Date, 7/31/92 Scale: NONE 1 ~i y I rr•. - p / Ilz• ru to M I ID ' 0 C) O f*l m a a Q_J`/1 m!n p~ { /yr/ f Z~N rc yl~• ~ Y • FI. ti _ 2 NIE EIRAE Z~ l F10frWE. BRAE: _ rU CC ft p 1 !n l r ,ti ac •1 s 11 fIgMAS - F9' l- .ate:... l i Ia V t ~ ~ HILT CRE Sf ~ ~ I ~ 1 ours v e A TUR l-- ~ll FC --.~~i MOfi _ E - f L. (A -I ~ AVE.=c - A`` ORApLET _ l 1 1 - V~NIMHOSE~ IGAY 11 z z ~ o fti I1 m _ 1 N ~ IfI < I 1 f lAGOE L ~I I I I ' I!+ n n I1 11 1 111 y IIII 1 Y J A' f I. y! i JJ ~i d All!lf!(i8 r.0....,?.~ , ATTACHMEN'r 2 Q ih"nl_/~S-3 Iq List of Permitted Uses Permited Primary Uses; 17 Hospital (General Acute & Chronic Care) Nursing Home or R(-:,_dence home for the Aged Community Center (Private) Offices, Professional and Administrative Studio for Photographer,Musician, Artist or Health Home for Care of Alcoholic, Narcotic or Psychiatric Patients Public Building, Shop, yard of Local, State or Federal Government Scientific or Research Laboratories Permitted Accessory Ises: c Pharmacy Optical Shop Medical Equipment Sales Home Health Care ~t Eating Establishment { c f I ~1 I ATTACHMENT 3 1 INTRNBITY ARRA i 117 elzR t)6,57,07„_._ AcaRB Q 19.z~ BOUNDARY DR.:ORIYT[ON ij 3: 1 i, Easel South Carroll Blvd. West; 1-35E No[th: Scripture, Bonnie Brae and West Hickory South: Eagle Drive, Collier street, and 1-35E 11 i 9 I SCRIPTURE WAnVM l17A LJ E SCRIPTURE i 9M." ACJEi ~ rf \ MAT ~ 1178} \ W. OAK W. OAK - 3 W, kICKO! w ~ s oJt" 11~ f IIII F-1 E M f 9T/rOMA (FW19 FIELD / / zz / ti JS F V7 / QF11 w1~I ~ ~ ' ~ 90AGR 11 50115011 11111 C1 ry M OfN~ I r, prr Cllr; / r " INTENSITY ARSA t 117 BI2~(n~~~--_---~---~v-•~,' - . 7~ ►aa Qa 9 / 7 BOUNDARY DESCRIPTION i j f Cast: South Carroll Blvd. West: I-35E Brae Scripture, Bonnie and West Hickory j. Co111er Street, and I-35E f South: Eagle Drive, III I I Ir AL. SCRIP7U C~ BEGTION 117A IL~~~JJ ' ~ I~ 401 TO ACM iipl Pl. J K - - io S ~ lL (80 AIATCHLME 117.As m y, OAK ~ Ef W. OAK C w, HICKORY W. HICKORY 4, o ~IMY _ I - L I TO, e 91K 1 C 4 S/M11 (zy -j AIA: CaMl1S W 4 111 _ EAGLE i Illlll. D ks - 1AMM ■ _ F F-1 SCALA 0 500 1000 WltiT ad c~~ clrr a wxr"r#XA$ r r. ATTAC101ENT t 2S 3y LAPLANDNN USINGE, MANAGEMEN2' -'ORMATION SYSTEM AND DEVELAP14ENT DEPARTMENT CITY OF DENTON t Intensity area M: 117 Type: Moderate-r- ^ Inte T S Z 0: 6661 6664A 6665 6571 6585 6662nsity6717pg/ac 350 Boundary description: N orth: Scripture, Bonnie Brae and West Hickory South: 1 35 Colir Date: 11/28/89 East: SouthECarrolleBlvdd Eagle Dr. West: 135 E LAND USE EXISTING LAND USE CURRENT ZONING PPMENTS " CATEGORY UNITS ACRES INTENSITY ACRES INTENSITY ACRES NEUNITSEIANTENSIT SFF--116 0>1 < 6 42 28,3 420 0 0 26 9.39 260 0.25 0 0 0 SF-1 SF-7>10 100 23.22 1000 1.03 4326 0 0 0 LESS SF-7 15 4.14 150 0 0 MOB.HOMES 0 0 0 0 0 0 0 DUPLEX 4 1.1 ° 0 0 0 MF_R 40 0 0 0 0 37 3.98 296 0 0 0 0 MF-142 3250 111,71 26000 18.38 0 0 0 COM/RET 0 19.25 12512.5 64.65 42022?5 0 0 0 OFFICE 0 2.77 969.5 0 0 0 0 INDUSTRY 0 5.41 568.05 0 0 0 INSTI'NAI, 0 315.93 26854.05 1.48 125,8 0 0 0 PARKS R/0/SPACE 0 0 0 0 0 0 0 0 TRANSPORT 0 0 0 0 0 jl 0 56.07 0 0 0 0 0 AGRIC. 0 0 0 0 0 O VACANT 0 85.8 0 0 0 0 0 ° o ° TOTAL . 3474 69070 85.8 45877 0 0 0 INTENSITY CALCULATIONS (1) Intensity area total tripe 657.07 times (2) Trips allocated to existing land uses (built) 350 229975 (3) Trips allocated to current zoning incl. P Ds (not built) 69070 (4) Trips; allocated to vacant lands not zoned plus Aggric. zoning 45870 (5) Estimated unallocated intensity trips 1)minus(2)+(3)+(4) 115027 (6) Percentane of intensity trips allocated -----^------------50 ONE THIRD RULE CALCULATIONS Acres Trips (1) Allocations for com\retail development 219,02 (2) Existing com\retail land uses (Built) 19,25 142365 (3) Current zoning for com\retail land uses 64.65 12513 (4 Total trips\acres allocated (2 + 3 ) 83.90 42023 (5 Unallocated trips\acres 135 54535 -_--__12 87830 r. i r Planning and Zoning b Commission RT'1'ACf1MLN2' S Minutes of August 26, 1992 Page 2 Engelhrecht seconded the motion which carried unanu , III"`1JLL JJJ 1~1~~~11 [ 1 nously 6-U, III, Bonnie Brae Addition Hold a public hearing and consider rezoning a I,64 acre tract of land fro ' Multi-family I (MF-1) district to the General Retail district with conditions (GR[c]) on property located at Brae the southwest corner of Scripture and Bonnie 4 , Mr, Engelbrecht opened the public hearing, Mr. Willis arrived at the meeting, Staff Report: Ms. t~,cshari stated this is a request to rezone <r T,b4 acre tract of land from Multi-family (ME1-1) district to the General Retail district with conditions with property located at the southwest corner al' Scripture and Bombe Brae, The surrounding area and land uses to the north is the Rayzor property which is zoned Agricultural as well as some residential use; South is zoned Office, property of MICA Hospital; to the east, SF-7 which is being used for residences and to the west is general retail which is the medical center. Ms. Feshari made a correction to the written staft'report under transportation concerning right-of-way on Bonnie Brae, There will be 50 feet of right-of-way required on Bonnie. Brae, in addition to the 30 feet required on Scripture. No additional improvements to both streets would be. required at the present time. Sidewalks will be required on Bonnie Brae, Ms. Fesharl presented the attached staff report, with one addition under tile, conditions concerning accessory uses, adding combined accessory uses. This condition would therefore read "Accessory uses or combined accessory uses as listed,,.," The. reason for this change was to alleviate any possible interpretation problems concerning accessory uses whereby each one individually could be interpreted at 20% of the total gross floor area. In Favor; Kent Ferguson, President of IIcahthcat'e Facilities Development Corporation, based in Austin, Texas spoke on behalf of their request for a zoning change. He stated the site is an ideal location for a medical office building. His company selects sites for medical office buildings in hospitals throughout Texas. Mr. Ferguson indicated access and visibility are becouring more important with regards to location for doctors' facilities. The proposed building will be 27,092 square foot, 3 story building. All occupants to date will be physicians. Continuing growth in the Denton community and the demand for more health care services require proiects such as this to meet the demand. The hospital is also adding on a 31d floor to their facility. As they \ acid beds, more physicians have to he added. Healthcare Facilities Development Corporation was contracted by I-ICA. I le stated that they were ; a Planning and Zoning Commission ti ,,~a !h rn__ Minutes of August 26, 1992 Page 3 DRA"T'~1~~ l in agreement with the recommendation with conditions that are being presented by staff. c Dr. Huey asked about the houses that are on the property and whether or not this property has been purchased. Mr. Ferguson reported the sale is pending, The physicians who own the houses are renting the properties, No one spoke in opposition to the request. ' l Recommendation: Ms. Fesharf stated staff recommends approval of Z-92.019 with the following conditions; 1. Allowed uses are limited to Ilse attached Table of Permitted Uses; 2, Maximum gross floor area shall not exceed 30,000 square feet; t 3. Maximum floor to area ratio shall not exceed ,42; 4. Accessory uses or combined accessory uses as listed in the Table of Permitted Uses shall not exceed 20% of the total gross floor area, Mr, Fngelbrecht closed the public hearing. Mr, Glasscock recommended approval of Z-02-019 with conditions, including the 50 fool right-of-way on Bonnie Brae; Dr, Huey seconded the motion which carried unanimously 7.0. 13, Consider approval of the preliminary replat of Bonnie Brae Addition, Lot 10R, Block A, being a replat of Lots 9 and 10 and part of Lot 8, a 1,646 acre tract of land located at the southwest corner of Scripture and Bonnie Brae. Ms, Feshari indicated that she reviewed the right-of-way issues in the previous case which includes a 30 foot righl-of-way on Scripture and 50 foot right-of- way on Bonnie Brag, The drainage study that is part of the preliminary plat submission is found to be acceptable. The fire hydrant located ,it Bonnie Brae and Scripture for fire flow is more than adequate. Electric service is available, During [lie building plans review, a detailed landscape plan must be approved in accordance with the Landscape and Tree. Preservation Ordinance, According to Denfon County records, this is the first official replat of this addition. The current zoning of the property is MF-1. The zoning change request was just approved, changing it to General Retail with conditions (GR[c]), The site is planned for a medical office building. The preliminary replat conforms to the miuimunn requirements as set forth in the Subdivision and Land Development Regulations. Mr. Cochran asked about the responses from those in the 200' radius of the property, Ms. Feshnri apologized for not giving this information during the Ih I I r ALL00310 ORDINANCE NO. t AN ORDINANCE OF THE CITY OF DENTON, TEXAS, PROVIDING FOR A CHANGE FROM MULTIFAMILY-ONE (MF-1) TO GENERAL RETAIL (GR(c)) DISTRICT CLASSIFICATION AND USE DESIGNATION WITH CONDITIONS FOR 1.64 ACRES OF LAND LOCATED AT THE SOUTHWEST CORNER OF SCRIPTURE STREET AND BONNIE BRAE STREET; PROVIDING FOR A PENALTY IN THE MA;:IMUM AMOUNT OF $2,000 FOR VIOLATIONS THEREOF; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Prop-Tex Partnership has applied for a change in zon- ing for 1.64 acres of land from Multifamily-One (MF-1) to Genera:. Retail (GR) district classification and use designation with condi- tions; and WHEREAS, on August 26, 1992, the Planning and Zoning Commis- sion recommended approval of the requested change in zoning; and WHEREAS, the City Council finds that the change in zoning and approval of the detailed plan will be in compliance with the Denton Development Plan; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That the zoning district classification and use designation of the 1.64 acres of land described in Exhibit A, at- tached to and incorporated into this ordinance by reference, is changed from Multifamily-one (MF-1) to General Retail (GR[c]) dis- trict classification and use designation with conditions under the comprehensive zoning ordinance of the City of Denton, Texas. SECTION II. That in accordance with Division 5. Conditioned Zoning District of Chapter 35 of the Code of Ordinances of the City of Denton, the property shall be subject to the following condi- tions: 1. The maximum gross floor area of any structure shall not exceed 30,000 square feet. 2. The maximum Floor-to-Area ratio shall not exceed .42 to 1'. 3. The allowed uses for the property are shown on the list of permitted uses attached herein as Exhibit B, which is incorporated herein. 4. No accessory use or combination of accessory uses as shown in attached Exhibit B shall exceed 20% of the gross floor area. . p. v~4 I~ F f Ar1Entln SECTION II_,. That the City's official zoning map is amended to show the change in zoning district classification. SECTION IV. That any person violating any provision of this t ordinance shall, upon conviction, be fined a sum not exceeding shall 0 constitute y a sepat a arate provision d distint offense. is violated S C IO V. That this ordinance shall become effective four- o teen (14) days from the date of its passage, and the City Secretary is hereby directed to cause the caption of this ordinance to be published twice in the Denton Record-Chronicle, the f lof ethe paper of the City of Denton, Texas, within ten (10) days date of its passage, 1992. PASSED AND APPROVED this the day of BOB CA BFES LT CA RRY, MAYOR i ATTEST: JENNIFER WALTERS, CITY SECRETARY { BY: - - a APPROVED AS TO LEGAL FORM: DEBRA A, DRAYOVITCH, CITY ATTORNEY - BY:, Page 2 \ u C 1 1 -v d D,itn 4 List of Exhibits Z) Exhibit A: Description of Property - 1 page 2) Exhibit B: List of Permitted Uses - 1 page A 1 A 1 i, c tE a~ 1 - el EXHIBIT A As)r,:,J-1(2`5 ...._3.._..__ f 4 1 89-038 1 F I E L D N O T E S 4 All that certain 1.646 acre tract or parcel of land situated in the Eugene Puchalski Survey, Abstract Number. 996, Denton County, Texas, being all of Lots 9 and 10 and the north 50 feet of Lot 8 of the Bonnie Brae Addition, an addition to the City of Denton, Denton County, Texas, according to the plat recorded in Volume 1, Page 7, Plat Records of Denton County, Te).ae, also being all of a tract conveyed to Prop-Texas, recorded in Volume 1814, page 731, Real Property Records, and all of two tracts conveyed to Prop-Tox, recorded in Volume 1548, Page 477, Real Property Records and Volume 1566, Page 403, Real Property Records, said 1.646 acre tract being more particularly deacrihed as follows Beginning at a found half inch rebar at the northeast corner of Lot 1, Block A of the Mod-Tex Subdivision as shown by plat recorded in Volume 7, Page 52 Plat Records, Denton County, Texas, same being the northwest corner of said Lot 10 of the Bonnie Brae Addition; Thence South 88 degrees 13 minutes 27 seconds East with the south right- of-way line of Scripture Street a distance of 264.57 feet to a found half inch rebar for the most northerly northeast corner of said Lot 10, same being the northwest corner of a tract conveyed to the City of Denton and recorded in Volume 543, Page 336 Deed Recorder Thence south 52 degrees 50 minutes 18 seconds bast with the west line of said City of Denton tract a distance of 52.51 feet to a found half inch robar for an angle point in the east line of said Lot 10 and the south corner of said city of Denton tractr Thence South 10 degrees 31 minutes 20 seconda East with the existing west right-of-way of Bonnie Brae and the east lines of said Lots 10, 9 and 8 a dintanco of 217.80 feet to an found half inch rebar at the southeast corner of said prop-Texan tract (Volume 1814, Page 721 Real Property Recorde)r Thence North 67 degrees 16 minutes 20 seconds West with the south line of Bald Prop-Texas tract a distance of 300.52 feet to a found half inch rebar at the southwest corner of naid tract, same being in the east line of said Lot 1, Block A, Med-Tex Subdivision and the went line of said Bonnie Bras Addition; Thence North 10 degrees 50 minut%ss 00 seconds West with the common line between the Mod-Tex Subdivision and the Bonnie Brae Addition a distance of 244.11 feet to the Point of Beginning, containing in all 1.646 acres of land. C , z )I EXIIIBIT B Ago ~m) List of permitted Uses 4Y .1? Permited Primary Uses: /7~ 17 110spit4l (General Acute & Chronic Care) Nursing Home or Residence home for the :Aged Community Center (private) Offices, Professional and Administrative Studio for Photographer,Musician, Artist or Health Home for care of Alcoholic, Narcotic or Psychiatric patients Public Building, Shop, yard of Local, State or Federal Government Scientific or Research Laboratories a Permitted Accessory Uses: Pharmacy Optical Shop Medical Equipment Sales Home Health Care Eating Establishment A I I ~r 1 , ,4 • f ` A I 7: T: . r- C IT , COUNCIL - 411 :1 TIM E _GQQppdo0900~ p~1 4v 1 ii s ~n t t OOH (d t~ o c. I o 4... . i# rr - - - r} q I t E.i t1 E. E t E f i i ~E, ~,rIE c--;, 11 I I .F In i~ CITY COUNCIL REPORT V TO: Mayor and Members of the City Council FROM: Karen K. Fes;,ari, Urban Planner ; SUBJECT: PRELIMINARY AINABEIN E A R?EPLAT OOF LOTS 9 AND D10 AND PART OF 10Rj 8, A 1.646 ACRE TRACT 9 RECOMMENDATION: The Planning and Zoning Commission on August 26, 1992 recommended approval % to o. SUMMARY: The 50 feet of Right--of-Way (ROW) as proposed on Bonnie Brae is acceptable. 30 feet of ROW dedication is required from centerline of Scripture Street. As both streets are improved, no additional improvements are warranted. A sidewalk is required along the frontage of Bonnie Brae. The drainage study, as submitted, is acceptable. There is an 811 water line on Scripture and a 16" water line on Bonnie Brae. The 6" sanitary sewer line on Bonnie Brae is too shallow to serve the site. The J developer is proposing an II", 380 foot sewer extension west to the existing line on Scripture. A fire hydrant is located at Scripture and Bonnie Brae and fire flow is more than adequate. As the proposed use is for a medical office, an approved fire suppression system is warranted, as is an approved fire alarm system. Electric service is available to the property from a three phase circuit on the west side of Bonnie Brae. During building plans review, a detailed landscape plan must also be approved in accordance with the Landscape ' and Tree Preservation ordinance. BACKGROUND: The Bonnie Brae Addition was recorded in Denton County; however, when trying to verify the exact date of recordation, the County was unable to read the date due to the age of the document. This is our first official replat of this addition. c Y Annda Pta. _._LI.=~~.~ City Council Report Agea~falten,___/,S_! / September 1, 1992 The current zoning of this property is MF-1 (Mult i- family); however, a zoning change request to the General Retail district with conditions is running concurrently with this request. The proposed use for this site is a 30,000 sq. ft. medical office building. The preliminary replat conforms to the minimum 4 requirements as set forth in the subdivision and Land Development Rogulations, A PROGRAMS. DEPARTMENTS OR GROUPS AFFECTED: Building inspections, Engineering and Prop-Tex FISCAL IMPACT: N/A I Respec fully submitted; Prepared by: l to d V. Harrell City Manager. Ka en Fes ari Ur an Planner Approved: rank H. Robbi s AICP Executive Dire for Planning and Development AXXOOIE2 i4 . F71 . m.N++'b+kyl S 02-50'1111' C S•JO AO I~ AO Jar, p1w _ ~-wrt, aw rl'rr,__ i ::10=:.>-_ 1 ~ .'•.^"t"~~ t1 rrW.l _ • Mrl! M w. rlrl Ar1 M tY6 .P.01 Am•!l] lliM I IFl rAtf A A1. ,a1PE J. PAtr "'A.. t. i. t1 r' I l WNYI 1,,r ,t t lON1A9 sw- J RR. M r-,1y, h , FFw1 1 tat le ewwn baw}x- t 6 tammei ~mmeI rw t I\\ !1}rrelarm ,l7 1 1 ~a..7 t t ` ' or y MIAlt t ' •t t I-J '1 M~wM i r l0I I t 1 t fort wr1 5 t , t7 ~ 1 L t .y n _ - - W ttt _7 0; ?Y JG .02' T ' [']^p1 01 0 w JPII fltf 004,11, WA. r r. i 7 f LOCATION NAP t F-t . MOO. 'OF NIAL 6kNEN PROP-TEX PARTNERSHIP ?515 SCRIPTURE, SUITE 100 iv DENTON, TEXAS 76201 (D uui alrlln .I 1 1 lw~~~ w r w w , 1 ON1'OC XZ PN exT s NOTES, t.1 (1) ALL VIVIM tTwJCllwrJ TO K IOJrOYm. In A W.bR a1L'rrA IN TWOWN Y rnaoeln, C~ FL OWPLAIN INFagXA?.WY L~ 2 11, No r01I nITtA nA1J:T PAVUIi Rrrnxn. NETROPLF.X ENGINEERING CO SU AN to IIM Llu, nAU IN Caen c ACCONOINi a IMT M mL/ Tlrt't T"". Tt t! rfMTM ETCIAY'EAINO t PLAMOAtl M EYI FIP FOln/ UP ANJW to M CITY W OlLerw VA101J01 ALCM llf. W = arI1W1O Y WIN /,rA NON - NnIMMt WT itaC W gllt! IAAL. A[<bO1M 15 M wirmeL m m DEAIrRA tl, eaulll CA1tr1L 10.lHAtO eYTt 0 ! 1 RLM - Allnt-nl•Nt5' n! MnNall. y II a U7fI ItK W LIM Ah I WTTSY r11oN.M KM 1AI111rri Mfl ~ ICw One Wll ttsltll ref It V F1Hl fan Well Te• PA0.1N1 WAY A[RAT - I(M RLr1d Otl_Y 11P - I01 1/'I' now 5 11L) NarM I W M 1,01111 8011 OF ICA1PtuM. "W W 05001. Dana ta11R. 1W1 Im. •N• - FIntl Llnt If W ICJJI a111T1A Pal O.AIR7 ry . "G ll.rl~~1, Jw. 760- L- - Litttrla Ltet BONNIE BRAE AODITION -T- - 141012Rnt Lint wrolrr wiiT n 1Rlw M LOT 1011. BLOCK / Mi - NtMalt rnRwrl wr.w rlw .ranrlrRa WHIS A TOTAL OF 1.515 ACAU L ie RRrtI rsJ wlw,rRttW r11Y wwIL IN TIE p!< A PIICICAAWI SIAWlY, AWFAII "ALA 1" W - ight Po I➢ - teNt Po71 ~l i 1reR~ ~w1 wnR n w rTJi~ 11E WR WA A 11011T W1.411 1 AN Il Na PART OF IM 1, rN - Fire lhcIrnt ttlc w~f r IP Iwr. 1Ml IIbIIIOL Y wRM n INt tOlnY. TI+Y teeter Lint lun® tM cI2WY Il OF uFYl) WIN!lf11'M IUI D1' aN CdMY GF ObnM lJ1'/J I.L.- e1J111,0 Line U.L.- UM:1 itx teat. SCALE OAIE JOE N0. D.C.- ainlo, E JIM. C.L.- c~1cttint Litbt. I/[1><1>)1.10. 1• 00' ]0 Jlll 92 0.90Ie_f i' c t~ Planning and Zoning Commiss ! ion m Minutes of August 26, 1992 Page 3 agreement with the reconunendation with conditions that are being presented by staf'f'. Dr. Huey asked about the houses that are on the property and whether or not this property has been purchased, Mr. Ferguson reported the sale is pending. The physicians who own the houses are renting the properties. No one spoke in opposition to the request. Recommendation; Ms, Feshari stated staffrecommends approval of Z-92.019 } with the following conditions; 11 Allowed uses are limited to the attached Table of Permitted Uses; 2. Maximum gross floor area shall not exceed 30,000 square feet; 3. Maximum floor to area ratio shall not exceed .42; 4. Accessory uses or combined accessory uses as listed in the Table of Permitted Uses shall not exceed 20% of the total gross floor area, Mr. Engelbreclit closed the public hearing. Mr. Glasscock recommended approval of Z-02-019 with conditions, including the 50 foot right-of-way on Bonnie Brae; Dr. Huey seconded the motion which carried unanimously 7.0. Consider approval of the preliminary replat of Bonnie Brae Addition, Lot 10R, Block A, being it replat of Lots 9 and 10 and part of Lot 8, a 1.646 acre tract of hind located at the southwest corner of Scripture and Bonnie Brae, Ms. Feshari indicated that she reviewed the right-of-way issues in the previous case which includes a 30 foot right-of-way on Scripture and 50 foot right-of- way on Bonnie Brae. The drainage study that is part of the preliminary plat submission is found to he acceptable. The fire hydrant located at Bonnie Brae I and Scripture for fire flow is more than tidequate. E'lectrie service is available. During the building plans review, a detailed landscape plan must be approved in accordance with tite Landscape and 'free Preservation Ordinance. According to Denton County records, this is tite first official replat of this addition. The current zoning of the property is MV-1. The zoning change request was just recommended for approval, changing it to General Retail with conditions (GR[c]). The site is planned for a medical office building, The preliminary replnt conforms to the minimum requirements as set forth it] the Subdivision and Land Development Regulations. Mr. Cochran asked about the responses from those in tic-, 200' radius of the property. Ms, Feshari apolo/giized for not giving [his information during the . al 1 n,~r,niti ttu. 9~a Q a? y Planning and Zoning Commission Minutes of August 26, 1992 D Page 4 RAU- zOrling case and proceeded to inform the Commissioners th•!t 12 owners were notified within a 200' radius, 7 replies were received in favor and 1 in opposition. Further, Ms, Feshari said there were two notifications to ` surrounding property owners, the first was supposed to he for a meeting that they scheduled on August 1.2th and renotified people so there are combined notifications in the file. She presented the responses to the Commissioners for review. i Mr, Engelbrecht clarified that the right-of-way change concerning the 50 feet s required on Bonnie Brae, No one was present to speak in favor or in opposition to the request Recommendation; Ms, Feshari reported the Development Review Committee 1 recommends approval of Lot 10R, Block A of the Bonnie Brae Addition. Dr, 1-Iuey clarified that this replat would change three lots into one, Ms. Feshar; said it was really 2,5 lots to 1, northern portion of Lot 3 and all of Lots 9 and 10. The public hearing was closed, Mr. Cochran made the motion to approve the preliminary replal of Bonnie Brae Addition, Lot IOR, Block A, being a replat of Lots 9 and 10 and part of Y located m the southwest corner of Scripture and Bonnie Brae, Mr, Engelbrecht seconded the motion which passed unanimously, ',.n, Iv. Hold a public hearing and consider a Specific Use Permit on property located at 119 Avenue A for the purpose of the Delta Chi Fraternity meeting hall and offices. , 4f l I - CIT COUNCIL 9 I ~I I . o~O~Cpo6000p 00 4, O p L il.~ J G - } , ti ALL0001F ORDINANCE NO. 1 PAND L2 WAR I G A CONTRACT ACT FOR AN ORDINANCE ACCEPTING COMPETITIVE BIDS PROVID- THE PURCHASE OF MATERIALS, EQUIPMENT, ING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City has solicited, received and tabulated com- petitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of state law and City ordinances; and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids r the lowest responsible bids for the materials, equipment, services as shown in the "Bid Proposals" submitted therefor; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the ma- terials, equipment, supplies or services approved and accepted herein; NOW, THEREFORE, 'fHE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That the numbered items in the following numbered bids for materia.J.s, equipment, supplies, or services, shown in the accepted and approved as "Bid Pe lowest re pons ble hereby items: being th BID ITEM AMOUNT NU14BFR NO_ VENDOR !)ARR LQIJIPMiiN'1' $ 1.31500.00 1370A 1A0.~ r RECRf;ATIONAL SURFACIiS $ 13,990.00 1407 SII:MIiNS $ 66,400.00 SECTION II. That by the acceptance and approva', of the above numbered items of the submitted bids, the City accepts the offer of persons submitting the bids for suchitems r and eragr es in the purchase the materials, equipment, supplies standards vicestiin ; accordance with the terms, specificationu, , quanties and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents. r S~ YJ (NI) SECTION III. That should the city and persons submitting ap- proved and accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the city Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto; provided that the q i written contract is in accordance with the terms, conditions, spec- ifications, standards, quantities and specified sums contained in the Bid Proposal and related documents herein approved and accepted. SECTION IV. That by the acceptance and approval of the above numbered items of the submitted bids, the City Council hereby i authorizes the expenditure of funds "lerefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein. SECTION V. That this ordinance shall become effective imme- diately upon its passage and approval. PASSED AND APPROVED this day of 1992• I BOB CAHI;HFRRY, MAYOR ATTEST: JENNIFER WALTER,S, CITY SECRETARY " BY: APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY A'T'TORNEY BY: c r. f ' § f I1 Y, 1 I ^ 1 onto .----`f--'/ 9a'- l DATE: S. PTEMB "it 1 , 19 CITY COUNCIL: REPORT I TO: Loh yor and Members of the City Council FROM: Lloyd V. Harrell, City Manager w SUBJECT: BID #1370 A - J,EASF. OF SCRAPER RECOMMENDATION: Wo recommend thi.a second award of Bid 41370 be approved to Darr Igtrlpmrnt inn the aniount of $1,,500,00 poi month, SUMMARY: This bid was originally npprovod by Council for award to 11oward McAuear for the lease of two 623 Caterpillar Scrapers, Their bid like the others wns "subject to nvnllahility". Howard McAnenr was unable to secure a second machine, TIiO was also unable to locale a machino within the thne restraints for the landfill excavation project. We were forced to turn to the highest bidder to secure a second nnachirle, We are asking Council approval for the second nmchine to be awarded to Darr 11"duipment at tho bid price of $13,500.00 per month plus $1,100.00 pickup and delivery charge, BACKGROUND: Tabulation sheet. PROGRAMS. DEPARTMENTS Olt GROUPS AFFECTED: Solid Waste Lnuclfill 0 1) era)10 ti5, A .101SCA1, IMPACT: 1991-92 5udgot funds account number 4630•-02el-0803-8509. Landfill Operations Special Services. 'tted: esp 'ffully mZZ 7 CL l yd V, Harrell ' City Maracger Alaptovc.d: Nnale: `Porn l), SI1aw,(,PAI, ' TjUe; Purchasing Agent I.S'i OA,ca' h v E. hjcn6 No. APi cnda li3m_ S._c;x DID R 1370 I I I HOWARD I DARR I T-K-O Ulf) NAME LEASE OF SCRAPER I MCANEAR EQUIP EQUIP CO. I EQUIP CO. I CO. I f OPEN JUNE 2, 1992 I I p -1 --ITEM DESCRIPTION VENDOR I VENDOR VENDOR f I I 1 I I I 1.1 2 EA LEASE OF SCRAPER I $10,000 EACH I $13,500 EACH I $10,200 EACH I I I I I MAKE I CATERPILLAR f CATERPILLAR I CATERPILLAR I I f I I MODEL 6236 I 623 623 I I I 2.1 2 EA DELIVERY $541.91 EACH I $700 EACH I $5OO EACH I ,ee" I I ! I I 3.1 2 EA PICK UP I $541.91 EACH $700 EACH I $500 EACH I I I I I I I I I I I f I TOTAL $22,167.84 I $29,800.00 $22,4C).00 I I I 1 1 I I I I I I it i l t i J all -c-0-7 DA'fL: SLI''I'JsMIILR i, 199~~~1 CI'T'Y COUNCIL, RI:POR'I' Il): 19uyor nncl Mcmbors of the City Council FROM: Lloyd V. llarrill, City Matxtger tillli,ll;("I'. 1311) ~1105 - Itl?SIJIII~A(;P: GYM FLOOR DENIA RL(,'RI:A'1'IONAJ, Cl~N'I'i?R RECOMMEADA'1'ION: Wu reccmatend this bid be awarded to tho low bidder, flc:crialioual Stufacis, in the total aatcxntt of $13,990,00. SUMMARY: ThiS bid is for alt amterials gild labor for resurfacing the ilustiaumerlc nicuiolitbic si)orl aurfeoo of the gyro floorat Denhi. Recreational Center. '1, 111% project WH.-; estimated at $15,000,00 for veplu mliant. Two bid prUposafs were received in response to four bid invitations mailed. RACKI,RO -UND: Tab-Aatiou slice!, Meillovandtim from Project Architect, Alan Nilson. PROCRAMSi_DEPARTMENTS Oft GROUPS AFFECTED: Facility Manai emunt, - iitcJ R icriatlons, Citizens utilizing Diitici [tecreational Center. FISCAL IMPACT: C~,rti!'icalveofObligalion, Ftuulsforl3ulldiug+llalnlonattceAccotutt b-115-032-iSLDU-9'l.OG-;)101 balance.$15,013.00 Resm?Q 'ttll,y submitted: l:,lo ,d ~liareell - City Ivla,;al;er III-cpitrud by: Nome: Denise flat-pool = Tilfe; Senior Buyer A ppvovod : NrimV: 'I'onp f). Shat!', I'iUo: Purchasing Agent { c ti S 52`50'18" E 52x51' SF-10 A G ZONING ZONING EXiST1NS r~4 24' STOM SEWER HANHOI E McKENNA PARK a Ii EXIST. DUAL 21' ACP'S 60' K F- N N RE0U1" i 1 xM~ W ~ r w• w a w a L;L • • as ~•M'T1 a NEW • w• w• rr r w• w • a w S 88 3' 27• 26 PROPOSED w• w (•j r• ' 1' 11ATEft 1 1 MANHOLE • ar w a • a TTMEMMEME" PROPOSED 8' SAN. SEWER • i f r. 2 j I~ II, i I Vc i r L 16' UT TO BF I ` BY SEPI s e 1 i y r J V Y L i ~i. M~ y~ I IX l r 1 r 'L L! i OWNER PROP--TEX PARTNERSHIP RECEIVED 2515 SCRIPTURE, SUITE 100 100 - DENTON, TEXAS 76201 )I AUs 2 6 6% 18171 382-1577 PLANNING i DEVELOPMENT GRAPHIC SCA1 E IN FEET DEPARTMENT 0 25 50 75 100 150 200 0 5 10 20 30 40 50 60 GRAPHIC SCALE IN METERS NOTESt _31 • (1) ALL EXI" iLL EXISTING STRUCTURES TO BE REMOVEDS (2) NO MAJOF In UA-mm rusurcc IM Tnpnr.RAPNY OanAnSFn. r__ --f METROPLEX ENGINEERING CONSULTANTS L E G E N D (3) NO PERIM r i - ~i iLC T I ~Omg AL ENGINEERING PLANNING * SURVEYING FFIP - Found 1/2" Rebar T (4) TO THE E O ~r MON - Monument WEST SIC 501 SOUTH CARROLL BOULEVARD SUITE D DENTON, TEXAS 76201 (817)383-14?b DALLAS 219-7948 FORT WNTH 329-3834 HOW - Right-of-Way 15) THERE IS SIP - Set UP" Rebar 5 FEET t 1 PRELIMINARY REPLAT - FOR REVIEW ONLY -X- - FEnce Line IT HAS E -E- - Electric Line BONNIE BRAE ADDITION LOT 10R, BLOCK A -T- - Telephone Line r MH - Manhole BEING A TOTAL OF 1►646 ACRES r PP - Power Pole A I THE EUGENE PUCHALSKI SURVEYp ABSTRACT NUMBER 996 LP . Light Pole t- THE SAME BEING A REPLAT OF LOTS 9 AND 10 AND PART OF LOT 8, BONNIE BRAE ADDITION, AS SHOWN BY PLAT FH - Fire Hydrant Center Line '-D IN VOLUME It PAGE 7 OF THE PLAT RECORDS OF DENTON COUNTY, TEXAS C.T T Y OF OENTON► DENTON COUNTY, TEXAS E,,L.- 8Jilding Line k U.E,- Utility E asmt, n oQo HALF SCALE DATE JOB NO. Me— Drainage Easmt, 1. :p, ,~3 y 1 " 50' 30 JUL 92 89038-F C,E,- Communications Easmt, t.~ S u I.r S E1{ t 9 R . r. i =mom 1 ~,Jofllf.l No nl,,dl I1ca'--_fC',5 X59 Bil) k 1405 I I f},',rt ! I ! UID NAEfE RESURFACE GYM FLOOR DENIA I / RECREATIONAL I SIDES SUPPLY I OPEN DATE RFC CENTER ! SURFACES I'!C. INC. JULY 30, 1992 I i I 4 N (QUANTITY! DESCRIPTION - ! ' i 1..-- I VENDOR - _I I VENDOR I E !RESURFACING GYM ELASTONIc I I ! I $13,930.00 S20,731.00 11.10NOLIT111C SPORTS SURFACE I ! !FLOOR DENIA RECREATIONAL I I t I 1CENTER I I ! I I I I i f I ! I I i I I I I Is~oxh DAYS I ! I I ! I ! 10 ! I I ! I ~ I A ALAN F, NELSON A R C H I T E C T G August 13, 1992 Mr. Bruce Hennington ' Facilities Management Superintendent City of Denton 215 E. McKinney Street , Denton, Texas 76201 RE: Dania Floor Replacement f Bruce, I have reviewed the bids for the above referenced project from Sides Supply and Recreational Surfaces, Inc. I have personally contacted the low bidder, Recreational Supply, Inc., and discussed with them the scope of this work and the specifications required. I believe that RSI understands the requirements and Is capable of resurfacing the Dania Floor, RSI Is the same company that Installed the floor at North Lakes about two years ago. They have proposed to Install Athletic Polymer Systems which was also used on North Lakes. The problems experienced with that particular floor have been resolved. I do not expect similar problems with 'he installation at Denis. Again, I feel that RSI will provide a quality Installation and their proposed proa.ct will provide a long lasting sports surface, if you have any questions, please contact me at your convenience. Sincerely, Alan F, Nelson Atchltecl rc: Teresa Milarn Denise Harpool AFN:cn Ot IJV! t (~rTr G G.l•.;'` i a17 i2t! Q (wi rda No. o~_~ Drr? Aq;n;da i~ nn'rr: sEh'rEaui>;IZ 1, 1992 CITY COUNCIL RETORT y TO: B111yor and Members (If' the City Council VROM: Lloyd V. Harrod) City Manager 1 SUIM E'CT: RID 41907 - 69KV CIRCUIT BREAKER i RMCOMMENDATION: We recoimaend this hicl bo awarded to the low bidder 5ienu~us, in the total aa:owit of $66,400.00, SUMMARY: 'I'bis bid is l'or two 69KV Circuit Breakers to be placed at tho Hickory Shloot Substation to replace two 27 year old units wliieh have expericttceci uialnleaance problems in the last Cow years. Tho l!stiiaate fur this project was $36,000,00. Thl-co bill proposals were received in responso to Nineteen notices mailed. BACKGROUND: Tabulation sheet, tMumorancltua from Jill) Harder, PROCRAMS, DETARTMENTS OR GROUPS AFFECTED: Iiiectric Utility & Substation, 11Illity Custotiicrrs Of' lire City Of Denton. FISCAI, IMPACT: Budgeted Revenue Bonds Account 0612-030-10190-9217 balance $1,03'! 15 7,00, *y~('~,(7 illy subaiittod: Harrell City Miittnger I'reparcc.I b} _ t N tuts ) ~L Ucntse ilarpool~--- Tillc: Souior Royer f Approved; I'illc ; I'urchiisuiR Agent c I ~ I BID N 1407 ' t4ITSUBISEll ILEN T, DELONEY I WESCO I I I I 69KV CIRCUIT BREAKER I ELECTRIC I I BID NAME [ POWER PROD- JULY 30, 1992 I I I I OPEN DATE I ~ I _ ------I" VENDOR OR --I VENDOR I VENDOR ~I N IQUANTITY I DESCRIPTION I AI fl`_ _ _v I I I I I I I 1 I~ I I I.. I 2 EA 169KV OUTDOOR, SF-6 CIRCUIT ` b39,900.00 i #33,200.00 i b35,500,00 I I (BREAKER I I I I I I I I MITSUBISIII I SIEMENS I ABB ` (MANUFACTURER I I DAYS I 18 47K5 [ 28 47K5 303 I I [DELIVERY A,R•O• I I I 1 I I I I I j I I j 1 I I I I j I I j I I I I NO SID RESPONSES ; I I I I I [ ICOOPER INDUSTRIES COOPER POWERI [ I I SYSTEMS I I I I . I I I I [ I GEC ALSHTOM i I I I [ I I I I LINE POWER ` I I I I T TEMPLE [ I I I I I IJ PACS POWER & CONTRI, SYSTEM ± I I I u I I I I I I I MAGNETEK ' I I I } O I I I I I I TECHLINE INC, I I I r\ [ I I I I 1 ~ N I I ~ ,0 v v 1 September 1, 1992 CITY COUNCIL AGENDA ITEM L TO: MAYOR AND MEMBERS OF THE CITY COUNCIL I [FROM: LLOYD V. HARRELL) CITY MANAGER SUBJECT: BID #1907, RECOMMENDATION FOR APPROVAL OF LOW BID ON 69Kv 1 CIRCUIT BREAKERS RECOMMENDATION d''^ The Utilities Staff recommends acceptance of the bid submitted by Siemens, c/o Len T. Deloney Co., in the amount of $33,200 eaeli, or $66,400 total for the two units. They were the low bidder meeting specifications. No exceptions noted. SUMMARY/BACKGROUND On July 30, 1992, bids were opened on Bid #1407 for 69Kv Circuit Breakers. We had three (3) vendors submitting bid proposals; WESCO of Fort Worth, 'texas, $35,500 each, 196 day (28 weeks) delivery; Mitsubishi Electric Power Products, $39,900 each, 301 day delivery; Siomens, c/o Len'T. Deloney C:O., $33,200 each, 120 day delivery. These units will be placed at the Hickory Street Substation to replace two 27 year old units that have marginal interruption capability, and have oxperienced maintenance problems In the last few ,years. The prof oet has been budgoted in tho CIP as l: in of the Electrlc Department's ongoing maintenance replacement program, PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED Electric Utility Department and Substations Division. FISCAL IMPACT This project is C.I.P. #92-0255-01, with $86,000 alloeat(,a for project completion. Y. . I A Prepared b % Respectfully Submitted; r or, Director, Electric in, liar Utilities _ e t, L d Harrell APPROVED BY: City Manager R. F. Ne s ~ a I Executive Director of Litilltios Exhibit: I- Bid Summary II- Ordinance A:Ridl407CC.901 i 08042210. CCA 0 •1 CQUNCIL}}} } 4 3 ! # ` } R~. ap6UQ0 + ft t 4t.i ;QQQQQ o P o ~j - t f ~ r' FF Q ;ttc O % tif,, two F ~ o t tt ,v, Y ' , of 7i l f} lfAi~t % ifli'}r t-l t _ ORDINANCE NO. AN ORDINANCE ACCEPTING A COMPI;'L'ITIVE SEALED PROPOSAL AND AWARDINGI A CONTRACT VOR THE PURCHASE' OF MATERIALS, EQ1JIPMENT, SUPPLIES Oli SIsRVICES; PROVIDING FOR THE EXPENDITURE OIL FUNDS 'l'1114RIsFoltls; AND PROVIDING. PColt AN EFFECTIVE DA'Z'E. 4 WHEREAS, the City Iles solicilod, received and tabulated competitive seaied proposals for the purchase of nucussary materials, equipment, supplies or services in accordance with the procedures of slate law and City ordinances; and WIIEREAS, the City Manager or a designated employee has reviewed and rcrotmnunded that the herein described proposal:; tire the best responsible proposals I'or (ho materials, equipment, supplies or services as shown in the "Proposals" submitted therefore; and WHEREAS, the City Council has provided In the City Budget for the appropriation of funds to be used for the purchaso of the ma"orials, equipment, supplies or services approved and accepted herein; NOW, 'I'llERE1''ORE, 'I'llE COUNCIL OF 'CITE, CITY OF DENTON HEREBY ORDAINS: SECTION 1. That Uu: numbered items in the following numbered proposals for ma lc;riuL;, eytripmenI, supplier,, or sorviceS, Shown in the "Proposals" on file in the offico of the City"s Purcl;asing Agent filed according to the number assigned thurolo, are hereby accepted Jn;d approved as being the lowest responsible prupostils I'or such itetas; RIP ITEM NUM1IER NO VENDOR AMOUNT' 1389 AI,I. GHO RUSEARClI IN(.. 8I-:C ION Il. That by the acceptance and approval of tho above numbered items of the Submitted proposals, the City accepts till, offer of the persons I stsbinittiug the proposals for suck items and agrees to purchase the materials, Uquilametft, sul,plios oP services in accordance with (lie torms, specifications, still ULcrds, quantities and for the specified sums contained in lire Invitations, Proposals, and related documents. i' r r A.rlcr t lhrntQ qq SKCTION 111. That should the City and persons submitting approved and ; acceploditems and of the submitted proposals wish to enter into a formal written agroement as a result of the acceptance, approval, and rewarding of the proposal, the Lily Manui;cr or his designatod reprosontalivo is hereby authorized to execute the written contract which shall be attachud herolo; provided that tho written contract is in accordauco with the terms, conditions, specifications, standards, yuantitics and specified sums contained fu the Proposal and related documents herein a approved and accepted. SECTION W. Tbut by the acceptance and approval of tho above ntunbered itean; ul 1.he submitted proposals, the City Council herebyauthorizes thoexpendituro of funds therefor ire tho runount and in arrordanco with the approved proposal or pursuant to a written contract made pursuant thereto as authorized horein. , -:C"I'ION V. That this ordinance shall hecomt: effective immediately upon its pnso-;age and approval. I PASSED AND APPROVED this day 1992. { _ r 11011 CAS'1'L[~,13f`i2RY, MAYOR i 1 AT T'E'ST: JENNIVE'R WAIA'E'RS, CITY SECRL'1'ARY BY: APPROVED AS TO LEGAI, DORM: DEBRA A. DRAYOVITCll, CITY ATTORNEY BY: 95d .1u+ l~ r. , , /,,r-fl'l No .2 :dam DA'L'E: SEi,,rhMBER 1, 1992 ~7f 7 CITY COUNCIL REPORT lll/// TO: Mayor and Members of the City Council f FROM.: Lloycl V. Harrell, City Malinger SUBJECT: RIP #1389 - GLOl1AI, POSI'T'IONING SYSTEM § I RECOMMENDATION: We recommend RCP #1389 he awarded to Goo Research Inc. in the amount of $28,549.00. SUMMARY: On June 3, 1992, the City received responses from three vendors to a request for proposal to provide the City with a global positioning system. The proposals wero evaluatect on the following criteria: Ability to Interface with Existing GIS System 20% Initial Cost 30% J lhardware/Softwn ve 1laiutenance Cost 15% {I System Portability 10% ClexiLitity to Software 10% '!.'raining Avallability/Loention/ Cost 10% 5ysten! Ca . patihility wltln Otlner GPS Systoans 05% The system is intended to collect field data for conversion to the GIS system. This system use's sateilito technology to easily and accurately determine tho geographic position of the collecting unit. It also allows descriptive attributes to bo attached to the colloeted geographic; points. The global positioning system will he used ill conjunction with the GIS systeue to complete snapping of the cloctric facilities and to mitintnin the database. This will be done by capturing tine actual location of facilities such as poles, trannsfornners, primary conductor, eta All applicable attributes such as helght, I{VA or conductor typo will be assigned to each fenturo captured. This system will docrease the time noeded to map oxisting facilities mud provide it anoro accurate aeoans to update this hnforanalion as changes to the system are made. '1'hc pric'o includes hardware', software eoid staff training. PROGRAMS, DEPARTMENTS Olt GROUPS ACCECTED: The City of Denton ratepayers, 1?lectric Utilities. r v. COPY COUNCIL REPOlt'1' SI4PT13MBEIR 1, 1992 PAGE 2 OF 2 1- -0-6L IMPACT- 02-5 This protect is in t"c 1992 llcetric uperklting budget, Account gG1Oh0-0250-LLO1-9`129, yfi Itespectft y suhiuitted; mss` , LIo d V. 11arretl City Manager Approved; Name; Toni U. Slia4v, C'•P•114• 'l'ithe; Purelxasiug Agent c At~en(fa Ileiii,_ EXCERPT PUBLIC UTILITIES BOARD MINUTES August 19, 1992 CONSIDER APPROVAL OF A PROPOSAL FROM GEORESEARCH, INC., TO PROVIDE A GLOBAL POSITIONING SYSTEM, RFP NO. 1389. After a short discussion, Laney made a motion to accept the proposal from Georesearch, Inc., RFP No. 1389, at a not to exceed cost of $28,544) second by Laney; all ayes, no nays, motion carried, h . Prr d;r horn, - Exhibit i. GPS EQUIPMENT TO BE PROVIDED BY (/~f GEORFSEARCH, INC. ON RFP NO. 1389 For the fixed base station; Pathfinder Basic Pius which includes; $6,210.00 DC Power Adapter for Vehicles NiCad Battery Pack & Charger Unit Adapters and Cables Differential Corroction & Mission Planning Software For the field unit; , Pathfinder Professional with MC-V Datalogger $13, 754.00 Spare Wad Battery and Charger $ 220,00 GeoLlnk Mapping System $ 30500.00 Trallmapper Backpack $ 310.00 Additional Support Agroement; Software, Firmware, Hardware $ 850.00 for the Professional Software, Firmware, Hardware $ 500.00 for the Basic Plus Training; Five (5) Day On-site Training $ 2, 000.00 for Ten (10) Employees Travel and Per Diem $ 1,200.00 Maximum The total cost for the above equipment including hardware, firmware and software and support agreements is $25,344.00. Training will be $2,000.00 phis travel and I per diem not to exceed $1,200.00. Ii. Minutes of PUB Meeting of 8/19/92 c 11 5 r. 1 P qI 1 Exhibit 1 COMPARISON OF GPS EQUIPMENT TO BE PROVIDED BY VENDORS ON RFP NO, 1389 l CeoResearch, Inc. Kemp Instruments Astech For the fixed base station; Receever with DC Power Adapter $6,210.00 $8.950.00 $14,355.00 for Vehicles, W-ad Battery Pack & Charger Unit, Adapters and Cables & DHferentW Correction Software For the field unit; Receiver with Bar Code Reader $13,754,00' $14,950.00 $14,355.00 I Spare W-ad Battery and Charger $220,00 Not Offered Not Applicable GeoLnk Mappng System $3,500.00 Not Available Nnt Available Tralmapper Backpack $310.00 Not Required Not Requk d Additional Support Agreement: Software, Firmware, Hardware $850,00 $850,00 Free One Year for the Professional. Not Available After Software, Firmware, Hardware $500.00 $500,00 for the Bask Plus Training; Five (5) Day On-ske Tran'.ng $21000,00 $1000/day No Charge ' for Ten (10) Employees in California Travel and Per Diem $1,200,00 Max No Charge To pro%' ire the greatest flexibility at the lowest cost, GeoResearch, Inc, was chosen to provide the equpment. The totai cost for the above equipment irrchx!'ng hardware, firmware and software and support agreements Is $25,344.00, Training will be $2,000.00 plus travel and per diem not to exceed $1,200.00, ti, - - - - - - CITY ~t+ COUNCIL`' T~* - i t t :XT - - . _T1 w F F Ff ~ aooao i }It OO~~y 6 y~CI - 7. ~-COi G G? ~ t: C73 ' ~t p o ~ r0 i Vi9~r. n CO ~ J- ~ I r ORDINANCE NO. AN ORDINANCE AUTHORIZING THE EXECUTION 01' A CHANGE ORDER TO A CON- TRACT BETWEEN THE CITY OF DENTON AND _ APAC OP ,rFXAS INC__ FOR A REDUCTION IN THE CONTRACT PRICE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on _ JI1LY 7 1992, the City awarded a contract for Taxiway aiid ALron Improvements _n the amount for $731,09L.50 - - - and WHEREAS, the City Manager having recommended to the Council that a change order be authorized to amend such contract and said change order being in compliance with the requirements of Article 2368a, V.A.C.S.; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HERBY ORDAINS: ,SECTION I. That the change order reducing the amount of tho contract between the City and APAC TFXAS INC. { in the amount of Eighty 'three ''housandN ne Hundre_TI~(inty-']wo 0/100 ($._83_992.00 a copy of which is attached hereto, is hereby approved. SECTION II. That this ordinance shall become effective immediately upon it passage and approval. PASSED AND APPROVED this clay of 1992, BOB CASTLEBERRY, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY I BY: APPROVED AS TO LEGAL FORM: a DEBRA A. DRAYOVITCH, CITY ATTORNLY BY: r . i+ ~t DATE: SEPTEMBER 1, 1992 (J i CITY COUNCIL REPORT TO: Mayor and Members of the City Council 4 ~ FROM: Lloyd V. Harrell, City Manager SUBJECT: BID #1381 - TAXIWAY AND APRON IMPROVEMENTS CHANGE ORDER NUMBER ONE, RECOMMENDATION: We recommend this change order to the Taxiway and Apron Improvement contract with APAC of Texas Inc. be approved and the contract reduced by $8,',,992.00. SUMMARY: This bid was originally award to APAC Texas Inc. on July 7, 1992 in the II amount $731,091.50. The new amount Including the $83,992.00 reduction Is $6470099.50. This reduction Is due to (1) a change In the type of Stress Absorbing Membrane Interlayer to be placed under the asplialt and (2) a change in the asphalt laydown procedure affecting a lessor numbor of runway lights. BACKGROUND: Memorandum from Rick Svehla, Deputy City Manager and Change Order Form from Freese and Nichols, PROGRAMS, DEPARTMENTSORGROUPSAFFECTED: AirportOporationsandAPAC- Texas Inc,. L FISCAL IMPACT: Contract amount will bo reduced in the amount of $ Respect ully submitted: Lloyd V. ]Terrell City Manager Apppi weed: Name: Tom 1). Shaw,C.P.M. `title: Purchasing Agent IJDt.ngenda ~ ~ t. M_ _i y I 7 t r CITY of DENTON, TEXAS MUNICIPAL BUILDING / DENTON, TEXAS 76201 / TELEPHONE (817) 566-8807 Office of the City Manager q MEMOFtANDTJNi TO Lloyd V. Harrell, City Manager FROM: Rick Svehla, Deputy City Manager DATE: August 27, 1992 SUBJECT: Change Order for tho Runway Overlay Contract at the Airport For the last several weeks, we have been trying to work with the contractor on changing the mode for the overlay operation at the airport to facilitate based aircraft operations with the least amount of inconvenience to transient and local air traffic. To that end, we have negotiated with the contractor on a number of different areas. We got a price from the contractor to change the operation to a night time operation. As you can see by the attached information, that bid is $1,057,000. If the FAA agreed to additional funding, that would mean our cost would also go up an extra $350000 - $45,000. The other option which we have been looking at would change the time of operation to 9:00 a.m. to 6t00 p,m. Initially, the contractor had indicated this time of operation would also result in extra charges. However, through negotiations, we were able to eliminate those. This would allow all of our based "high performance" aircraft such as jets and turbo props to leave early in the morning and to return at night. Under this scenario, the contractor would pull off at the end of operations each day so that the full runway would be open continuously from 6:00 p.m to 9:00 a.m. the next morning. We have talked to the owners of the two jets and to the biggest turbo prop owner, and this scenario is agreeable to them and meets their needs. The detrimental effect to the airport would be for jets or other high performance aircraft that wanted to land between 9100 a.m. and 6100 p.m. This obviously could not occur. Thus, it would effect the FBO's on the airport. However, in an effort to mitigate that, we have also talked to the contractor about the need to finish the paving on the runway in an expeditious manner, At ~r our meetings to date, he has indicated that he feels that it will tako about twenty working days to complete the work on the runways, This would equate to about a month to five weeks in terms of. a r. h1411d3 I'10. _.r! U Lloyd V, Harrell / August 27, 1992 Page 2 U 4 calendar days if the weather is cooperative and we do not run into any problems with it. In our negotiations, we were also able to discuss methods of operation and materials used and were able to allow an alternate to be used on some of the repair procedures. This alternate is 4 responsible for an actual reduction in our price. This reduction is responsible for us coming to the Council with a change order. You will note that the actual cost of the contract has been reduced r' substantially because of that. Since the differential in cost to the city is between $35,000 and $45,000, we can see no alternative but to suggest to the Council to 1 approve this change order which would include the 9:00 a.m. to 6:00 p.m. operation. We have reviewed this with the Airport Board, and they are recommending such to the Council. Since this is moving so fast, we do not have a contractor's signature at this time. We will have the signature by Tuesday evening, If you or the Council has any further questions, I would be happy to try and answer them at your convenience. Ric4Svhlal Deputy City Manager RS:bw , AMMOOIA5 Attachments l ti - 'i t /lrl.__.LC".c 7 ~•fJFR(fd if~fll_ / f" N-T"' rTIMH CONSTRUCT10ti 2100 TO 0600 / Administrative Preliminary Construction $ 4,000 APAC-Texaa 10000 Additional Millie $73,206.00 '00 Precision Striping 46:077,,, Inspection 926,000 Testing Engineering 25,000 27,500 .___73.500 TOTAL 1,057,aao FEDERAL sHARE 810,OOp• LOCAL SKME 247,000•w • Assume# no increase in federal funds due to increase in costs, ••IP Federal funds available and ~ would be 812101;00 or total grant of $g~ SQp peaving ~ a max local of $125,600. amendmenk share NO GrR y~ee~ n ~.C IT ' A 3 JZTtY a OUHSTIOfH ,Q , '!NH ][)RTrarn.., 6 U INCREf ICN RAA 11[JS r Y Aft-L'~iY TO A lywr rq•,A; IMF- - DIFF INCREASE IN EMINERRINa COSTS IS ESTIMATED, GERALD MUSICK 8/18/92 t. r. 'a v. a PR0,1ECTs Runway Overlay Taxiway Im vents, CHANGE Okos/"" z p PROJECT HUMBER DTN92n77 L CONTRACTOR; Apac•Texas, inc, WINES: Freese and Nichols Inc, OMERr City of Denton CHANGE OADER NO,r One I} DAT,~E; August 27, 1992 Make the following additions, modifications or deletions to the work , described in the Contract Documents, Adds New item 5. f 84,400 S.Y. of 5,5 oz, Geotextiie 0 $1.50 S,Y. ~ 126,600.00 { Deletes Item No, 5 84,400 S.Y. Stress Absorbing Membrane Interiayer 0 S 2,43 S.Y. 205,092,07} Item No. 8 Temporary Lighting L, s, 0 ~,60000} NET CHANGE IN CONTRACT AMOUNT (S83,992,00} rho compensation agreed upon to this Change Order is full, complete and final payment for ail costs the Contractor may incur as a result of or relating to this change whether said costs are known, unknown, foreseen or unforseen at this time, including without limitation, any cost for delay, extended overhead, ripple or impact cost, or any other effect on changed or unchan ed work os a resatt of this Ch Order, Previous Contract Amount Net Change in Contract Amount Revised Contract Amount S~ Previous Contract Time Previous Substantial Completion Date Previous Final Completion Date Net Change in Contract Time emC 1,.1992 Revised contract time Revised Substantial Completion Date Revised Final Completion Date- 1 e I~ 1 CITY 4 t COUNCIL t 4 14 -I - Y I(t .t _e_-- oo~~oo~oaoo i - OooO~ F b ttf'i o ° J ~ of { f I .O e F ~ ~l_ Lic~o~ao EEtiI;r# ~l1-tl~#1~ I1 f;..,,,, 7 h CITY COUNCIL REPORT FORMAT Dlu ._...//_//f.._`! DATES September 1, 1992 Tot Mayor and Members of the City Council FROMt Lloyd V. Harrell, City Manager 4 SUBJECTS Consider an ordinance abandoning and vacating Hicks Lane cL RECOMMENDATIONS r~ The Engineering/Transportation Dept recommends approval The Development Review Committee recommends approval The Planning and Zoning Commission recommends approval SUtiMAAY BA KGROUND: A portion of this street was originally dedicated by the Home Acres Addition filed for public record in 1925 at the Denton County Clerks office. In 1970, Ms. Hicks purchased a 1.3 acre tract northwest of and adjacent to the pant mentioned plat. Hicks Lane was a one lane dirt path running east and west: It extended from Willowwood Street on the east end to Highland Park Road on the west and across the south boundary of Ms. Hicks tract. In 1971, Ms. Hicks requested a water line be extended to serve her property. Before the City would construct the line, an easement was requested. A quit claim deed was prepared describing a strip of land 20' in width extending in an east/west direction along and adjacent to the south boundary line of Me. Hicks tract. In 1974, the tract west of and adjacent to Me. Hicks tract was platted into the Willowwood west addition. This plat included the one lane dirt path as part of the lots. This plat now made the path dead end at Me, Hicks west boundary line. Since the only use for the path was for access to Ms. Hick's tract, subsequently, the area across Me. Hicks tract was fenced off and included with her property. Presently, the only remaining portion of this path lieu between Ms. Norman Gilberts tract on the north and Mr. J. Newton Rayzore tract to the south. They have agreed to waive their rights to ownership of the path (copy of waiver letters enclosed) if the city abandons its rights as a public street to Ms. Hicks. This strip of land is approximately 38 feet in width from Willowwood street west 120 feet + and 20 feet in width across Me. Hicks tract. As stated above, the western portion of the lane no longer exists across Me. Hicks tract with the eastern portion (Vtilowwood Street to Me. Hicks tract) being a gravel surface section without aubgrade or any pavement improvements. The street Division of the Engineering Department does not want to maintain this as a public street. It In recommended that the City abandon its rights to this strip of land as a street right-of-way and retain a utility easement. Me. Hicks has her property under contract with the sale pending the outcome of this abandonment request. This action would allow Ms. Hicks property to have frontage on a public maintained street (Willowwood) as required by the city's { subdivision regulations and as per the financing agency providing the funds to the buyer. AEE00142 A,,?ond:~ t1r ~ ' Planning and Zoning Commission Minutes of August 12, 1992 Page 8 of 19 4 Ms. Huey stated that she thought the lots were already sold. Mr. Yost replied that they have not been replatted or sold. Mr. Glasscock moved to approve the preliminary replat of Lot 3, Block A; into Lots 3A, 3B, 3C and 3D, Block A, of the Canyon Bluffs Subdivision, It was seconded by Ms. Huey and unanimously approved (5.0). VI1, Consider an Alternative Landscape Plan for the Schmitz and Ripy's Addition, Lot 6R, Block B. The site is located at the southeast corner of Bell Avenue and Schmitz Street. Mr. Yost stated the Landscape Ordinance allows for an Alternative Landscape Plan, This plan is clearly superior to a plan that would meet the typical requirements of the Landscape Ordinance, Staff believes this is superior in light ~i of the fact that most of the vegetation is already existing, He said it is at the corner of Bell Avenue and Schmitz, near Texas Womans University, The site is heavily wooded and the applicant proposes to keep all but two of the large trees and also proposes to plant five understory trees in the voids, These would be either redbuds or plums. Mr. Yost reported that in this case, staff would recommend approval, i DECISION; Ms, Huey moved to recommend approval of the Alternative Landscape Plan, as proposed. It was seconded by Mr. Willis and unanimously carried (5.0), VIII, Consider abandonments, ~A. Hicks Lane - Street Abandonment Mr, Salmon stated that he would briefly give the Commission a long history of how Hicks Lane happen to become right-of-way. He reported that in 1925, it was platted as Home Acres Addition, At some point in time it was vacated, including the right-of-way and continued that way for several years. In the 1970's for the purpose of some utilities, the City requested a utility casement in the location, the owner of the property at the time, for some unknown reason, gave the city the property in a Quitclaim Deed rather than just granting an easement, thus the City gained ownership of the property. Mr. Salmon said there has never been a road in the right-of-way though it has been called Hicks Lane and is not considered a city street. He added that this location has never been paved and is C~J r I i i Planning and Zoning Commission Minutes of August 12, 1992?''`' .--.--9---= Page 9 of 19 currently a ten foot driveway which serves the 1.3 acre tract to the west of it. , Mr, Salmon stated that staff recommends abandonment of this so that the city does not have to maintain the gravel drive and for that the City does not have any reason to install a standard city street in the right-of-way since it only provides access for one piece of property, Ms, Huey asked if it was the only access to the 1,3 acres, Mr. Salmon rephei y He added that the 1.3 acres does not have access to a public street and woo if abandoned, have access to Kendolph, Ms. Huey asked if all the property would be turned over to the Hicks property or if he property to the cast would get a portion of it. Mr. Salmon stated that all the technical details have not been worked out in regards to ownership, fie added that typically one half of the property goes to one side and the other half of the property goes to the other side. He stated that in this case, an agreement. is being worked out so that the Hicks will have, at the least, a legal access to the property as well as to Kendolph, Mr. Salmon this case would not be forwarded to city Council until the details have been worked out. Mr, Engel' recht asked why the case was brought before the Commission before the details were worked out, Mr, Salmon stated that the cas., has been slowed up due to legal technicalities and in the way the casement was granted to begin with, Mr, Engelbrecht asked Mr. Salmon if he felt cc nUdent that the details would be worked out, Mr. Salmon said yes, as late as iesterday all the three pertinent property owners concerned realizes what needs o be done and are in agreement. Mr. Engelbrecht asked if the agreement between the p;o e owners is not worked out, if staff would continue negotiations without taking he case to he Council and then return the request to the Commission, Mr. Salmon stated that if something else happened, staff would have to r :turn the request to the Planning and Zoning Commission for re-consideration. He added that staff can only take the Commissions recommendation based on the current configuration. Ms. Barbara Russell, 1324 Heather Lane, stated that the reason the case is before Hic conthem bSheus at dsthat ins1971, wishes Ms oHsell ickst was property, hwhich e Cis currently in I Y Cary to Quitclaim i n Planning and Zoning Commission . Minutes of August 12, L992 ^ !..r - 5.. Page 10 of 19 the easement that goes back to the western edge of her p,-perty, which she did. GMs. Russell stated that she was hoping that Ms. Hicks can now regain her property. She stated that the mortgage company was making the requirement so that there is access to property. Ms. Russell and Ms. Hicks has spoke with Norma Gilbert, the property owner on the northside of Hicks Lane as well as a representative for Mr. Newton Rayzor. She said that she believed that the agreement for the property dispersement has already been worked out. Mr. Glasscock moved to approve the abandonment of Hicks Lane, as outlined. It was seconded by Ms. Huey and unanimously carried (5.0). B. Carriage Square Shopping Center - Easement Abandonment { Mr. Salmon reported the easements to be abandoned are utility easements. At one point in time they did contain live utilities though the,, do not at this time. He added that it has been well over twenty years since there have been utilities in either of the two easements. He stated that when Carriage Square, Shopping Center was built, a new easement was dedicated and the utilities were'relocated at that time and the easements were not abandoned then. In the early to mid 1980's, the people that owned the shopping center requested that the easements be abandoned. Staff started the process but for some reason the process was never followed through. It was now being requested again to abandon the easements. Mr. Salmon stated that staff recommends approval of the abandonment simply because there is a building on top of them which would make it impossible to use them as well as the fact that there are no live utilities in either easement. Mr. Glasscock moved to appt:;ve the abandonment of the easements, as presented. It was seconded by Ms. Huey and unanimously carried (5.0). IX. Work Session Discuss the sign ordinance and its current and proposed standards, Mr. Robbins stated that he would review what was in the back up P.nd then walk through both the standards of the ordinance, as well as what was proposed in public hearings of the past. He stated if there are any questions he would like to stop and answer the question so that it would be more understandable to the Commission. l` , iv i~ 19.1 R;j9itde PIq ~ QUITCLAIM DEED THE STATE OF TEXAS § l~J( 5 KNOW ALL MEN BY THESE PRESENTS: COUNTY OF DENTON § That NORMA S. GILBERT of the County of Denton, State of Texas, Grantor, for and in consideration of the sum of TEN AND NO1100 ($3.0.00) DOLLARS and other good and valuable consideration, in hand ° paid by the Grantee herein named, the receipt of which is hereby acknowledged, have QUITCLAIMED, and by these presents do QUITCLAIM , AND CONVEY unto VIRGINIA HICKS, of the County of Denton, State of Texas, Grantee, whose mailing address is all of my right, title and interest in and to the following described real property situated in Denton County, Texas, to-wit: All that certain property situated in the city and County of Denton, State of Texas, more fully described in Exhibit "A" attached hereto and made a part hereof. TO HAVE AND TO HOLD all of my right, title and interest in and to the above described property and premises unto the said Grantee, her heirs and assigns forever, so that neither I nor my heirs, legal representatives or assigns shall have, claim or demand any right or title to the aforesaid property, premises or appurtenances or any part thereof. EXECUTED this. day of % z 1992. N RMA S. GILBERT QUITCLAIM DEED, Page 1 C . i lr l~ THE STATE OF TEXAS 5 5 COUNTY OF DENTON 5 l This instrument was acknowledged before me on the day of 1992, by NORMA S. GILBERT. Notary Public,`5~ate of Texas Notary's Printed Name My Commission Expires; 70~)~ DeANNC110o Notery po jia 9tBta of TON so MY Corm Ex* $I 141597 t FOR USE BY COUNTY CLERK PLEASE RETURN TO Virginia Hicks QUITCLAIM DEED, Page 2 ti S } j aC EXHIBIT "A" BEGINNING at the southeast corner of a tract conveyed to Norma 9. (filbert by deed recorded in Volume 746, Page 409 Deed Records of Denton County, Texas, said point lying in the west boundary line of Kendolph Lane and the north boundary lane of Hicks Lane; THENCE mouth along the west boundary line of said Kendolph Lane to a pointindthe north boundary line of a tract conveyed to J. Newton Rayzor by'deed r in Volume 775, Page 112 D.R.D.C.T. for corner; THENCE west along the south boundary line of Hicks Lane and the north boundary line of said Razor ecorded tract in Volume southeast 603r Page c 695 D.R D.C.T. convceyed to Virginia Hicks by deed r THENCE north along the east boundary line of said H.lokm tract to the southwest corner of said Gilbert tract; THENCE east along the :3orth boundary line of said Hicks Lane and the south boundary line of said Gilbert tract to the place of beginning. °e r r r RAYZOR INVESTMENTS, LTD. 1204 W. UNIVERSITY DR,, 4TH FLOOR DENTON, TEXAS 76201.1771 V L/iJ IB1Y1 387.8711 August 24, 1992 Dentex Title Company 417 South Locust Denton, Texas 76201 a Re: Abandonment of H.tcks Lane by City of Denton To Whom It May Concern: Rayzor Investments, Ltd. is willing to relinquish all rights and claims to that Abandoned portion of an easement owned by the City of Denton, known as Hicks Lane. The dimensions of the said Hicks Lane are as delineated on the enclosed partial ~ plat, and are as follows: SEE ATTACHED EXHIBITS "A" & "B" I and by these presents do relinquish all, rights and claims of said Hicks Lane to Virginia Hicks for use as ingress and egress to tier home located at 1804 Hicks Lane, Denton, Texas 76205. RAYZOR INVESTMENTS, LTD. J Ne t n -Rayzo , Pres~enY. `i e Layzor Company, Managing General Partner. State of Texas County of Denton This instrument was acknowledged before me on the ~.Z4 day of A. D., by J. Newton Rayzor, for and in the capacity herein stated, 4PtiE -'~-•Q-~-- NotaPubrSlate of TeMas Sherie Hudson, Noray c ~Y State < Comrolsslon of Texas A" 08.31.19' 1 :,o ca oo x oo co c~ o0 oc oc ca o0 6o co 00 -PIM a A~sendtll~a"~__l~S 9 EXHIBIT "A" BEGINNING at the southeast corner of a tract conveyed to Norma S. Gilbert by deed recc:7ded in Volume 746, Page 409 Deed Records of Denton County, Texae, said point lying in the west boundary line of ` Kendolph Lane and tae north boundary line of Hicks Lane; THENCE south along the west boundary line of said Kendolph Lane a distance of approximately 38 feet, to a point in the north boundary line of a tract conveyed to J. Newton Rayzor by deed recorded in , Volume 775, Page 112 D.R.D.C.T. for corner; THENCE west along the south boundary line of Hicks Lane and the north boundary line of said Rayzor tract a distance of approximately 120,5 feet to a point for corner; THENCE north passing at approximately 14 feet the southeast corner of a tract conveyed to Virginia Hicks by deed recorded in volume 6630 Page 695 D.R.D.C.T. and continuing along the east boundary line of aaid Hicks tract a total distance of 38 feet to the southwest corner of said Gilbert tract; THENCE east along the north boundary line of said Hicks Lane and the south boundary line of said Gilbert tract a distance of 420.5 feet to the place of beginning. AEE00015 I t E s., r "EXHIBIT B" ALI, that certain lot, tract or parcel of land lying and being/ situated in the City and county of Denton, State of Texas, being part of the A.N.B. Tompkins Survey, Abstract Number 1246 and being part of a tract of land conveyed by Edward T. Smith, Jr., and wife Catherine A. Smith to Virginia Hicks by deed dated June 19, 1970, and recorded in Volume 603, Page 695 of the Deed Records of Denton County, Texas, and being more particularly described as follows: BEGINNING at the southeast corner of the above mentioned Virginia Hicks tract of land, said point being 121,0 feet west of the west boundary line of Kendolph Drive and being 14 feet north of the south boundary line of an east and west lane whose width at this point is 38 feet; THENCE north 89° 200 30" west a distance of 314,6 feet to a point for corner, said point being the southwest corner of said Virginia Hicks tract of land; THENCE north 01 ° 08' west a distance of 20 feet to a point for corner; THENCE south 89° 20' 30" east a distance of 308.6 feet to a point for corner; G THENCE north 01° 081 went a distance of 6 feet to a point for corner; THENCE south 89° 20' 30" east a distance of 6 feet to j point for corner in the east line of said Virginia Hicks tract of land; THENCE south 01° 08' east a distance of 26 feet to the POINT OF BEGINNING and containing 6,328 square f~i._t of land. r. y 1 Dentex Title Company 417 South Locust 4 Denton, Texas 76201 Re: Abandonment of Hicks Lane by City of Denton TO WHOM IT MAY CONCERN: o Norma S. Gilbert is willing to relinguish all rights and claims to that portion of the street right of way dedicated to the city of Denton, known as Hicks Lane and more particularly described as follows: BEGINNING at the southeast corner of a tract conveyed to Norma S. Gilbert by deed recorded in Volume 746, Page 409 Deed Records of Denton County, Texas, said point lying in the west boundary of Kendolph Lane and the north boundary lane of Hicks Lane; THENCE south along the west boundary line of said Kendolph Lane to a point in the north boundary line of a tract conveyed to J. Newton Rayzor by deed recorded in Volume 775, Page 112 D.R.D.C.T. for corner; THENCE west along the south boundary line of Hicks Lane and the north boundary line of said Rayzor tract to the southeast corner of a tract conveyed to Virginia Hicks by deed recorded in Volume 603, Page 695 D.R.D.C.T. for corner; THENCE north along the east boundary line of oa.id Hicks tract to the southwest corner of said Gilbert tract; THENCE east along the north boundary line of said Hicks Lane and the south boundary line of taid Gilbert tract to the pl--e of beginning. and by these presents doe rel.'nsquish all rights and claims of said Hicks Lane to Virginia Hicks for use as ingress and egress to her home located at 1804 Hicks Lane, Denton, Texas 76205; except retains the right to have an easement for the passage in, along, upon and across said property. arma S. Gilbert STATE OF TEXAS COUNTY OF DENTON This instrument was acknowledged before me on the day of August, A.D., 1992, by Norma S. Gilbert, for and in the capacity herein stated, in and £or COiTiM Notary PubJic 60iToXat the Slate of Texas F27mofjo Y Cortm EAPkoo to-f6f2 f2 _ WILLOWWOOD STREFT - A eD wILLOwe.Resr ~QY` aL ~ V ~\y A. POVC, 1"=Zoo LOOP -r 1,3 arm. NI(.k5 LANE TRAc'T s ~t- a ! 6$ AG. a 9 of -frI 3 I ~ . I 11 I ` Y I if l~ 1 ALL00319 n7onrJ? p16. ~"~-Da2 A NO. AN ORDINANCE OF THE CITY OF DENTON, TEXAS, ABANDONING AND VACATING A PORTION OF THE PUBLIC STREET RIGHT-OF-WAY KNOWN AS HICKS LANE, AS MORE PARTICULARLY DESCRIBED HEREIN; AND DECLARING AN EFFECTIVE 4 DATE. WHEREAS, the City of Denton has received a request to vacate a a portion of public street right-of-way known as Hicks Lane from Virginia Hicks; and 0 WHEREAS, the City Council of the City of Denton has determined that the portion of property being vacated is no longer needed for public use; and WHEREAS, the fair market value of the property to be abandoned has been determined and received, as required by section 272.001 of the Local Government Code and DENTON, TEX. , CODE ch. 2 art. IV. (1991); NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS! SECTION I. That the 435.1 feet of the public street right- of-way known as Hicks Lane, being more particularly described in attached Exhibit A, is abandoned and vacated; provided, however, that there is hereby expressly reserved and excepted from vacation and abandonment of the property, a utility easement for the purpose of constructing, reconstructing, repairing, and maintaining utility and drainage lines and facilities. SECTION II. That by operation of law the City of Denton's property interest in the street right-o£-way herein abandoned and vacated shall revert to the abutting property owner, whether one or more, and the City of Denton hereby releases all claims to the use of the property for street purposes. SECTION III. That this ordinance shall become effective imme- diately upon its passage and approval. PASSED AND APPROVED this the day of 1992. BOB CASTLEBERRY, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: r APPROVED AS TO LEGAL FORM: t' DEBRA A. DRAYOVITCH, CITY ATTORNEY I BY: s~ { A I i l i Page 2 R 0 I ~i 't I A ALL00318 EXHIBIT A Tract one r ALL that certain lot, tract or parcel of land lying and being situated in the City and County of Denton, State of Texas, being q part of the A.N.B. Tompkins Survey, Abstract Number 1246 and being part of a tract of land conveyed by Edward T. Smith, Jr., and wife Catherine A. Smith to Virginia Hicks by deed dated June 19, 19700 and recorded in Volume 603, Page 695 of the Deed Records of Denton County, Texas, and being more particularly described as follows: BEGINNING at the southeast corner of the above mentioned Virginia Hicks tract of land, said point being 121.0 feet west of the west boundary line o'. Kendolph Drive and being 14 feet north of the south boundary line of an east and west lane whose width at this point is 38 feet; THENCE north 890 201 30" west a distance of 314.6 feet to a point for corner, said point being the southwest corner of said Virginia Hicks tract of land; THENCE north 010 08' west a distance of 20 feet to a point for corner; THENCE south 890 20' 3011 east a distance of 308.6 feet to a point for corner; THENCE north 010 080 west a distance of 6 feet to a point for corner; THENCE south 890 201 30" east a distance of 6 feet to a point for I corner in the east line of said Virginia Hicks tract of land; THENCE south 010 081 east a distance of 26 feet to the POINT OF BEGINNING and containing 6,328 square feet of .land. Tract Two BEGINNING at the southeast corner of a tract conveyed to Norma S. Gilbert by deed recorded in Volume '146, Rage 409 Deed Records of Denton County, Texas, said point lying in the west boundary line of Kendolph Lane and the north boundary line of Hicks Lane; THENCE south along the west boundary line of said Kendolph Lane a distance of approximately 38 feet, to a point in the north boundary line of a tract conveyed to J. Newton Rayzor by deed recorded in \ Volume '775, Page 17.2 Deed Records of Denton County, Texas, for ` corner; 4p; EI si THENCE west along the south boundary line of Hicks; Lane and the north boundary line of said Rayzor tract a distance of approximately 120.5 feet to a point for corner; THENCE north passing at approximately 14 feet the southeast corner of a tract conveyed to Virginia Hicks by deed recorded in Volume 603, Page 695 Deed Records of Denton County, Texas, and continuinrl along the east boundary line of said Hicks tract a total distance of 38 feet to the southwest corner of said Gilbert tract; THENCE east along the north boundary line of said Hicks Lane and the south boundary line of said Gilbert tract a distance of 120.5 feet to the place of beginning. l t CITY COUNCIL 4 - f1. 4 -o4oaonooooo _ -t 44 r tr. oo~~ `~~~o # .14 Ir Ia1t'f ~ , 7LL1~„r= #t a ~~1' t.i}tr:l~ttt:i~$i~a~k rft~j{i:t:, Ci :1 t t YY CITY COUNQIL REPORT FORMAT DATE: September 1, 1992 TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: Ordinance and Agreement with the Texas Department of Transportation for the installation of traffic signal at State Highway Loop 288 and Golden Triangle Mall Entrance COMMENDATION- Approval SUMMARY; The agreement provides for the City to furnish and install traffic signal controllers for the intersection of State Highway Loop 288 with Golden Triangle Mall/Denton Towne Center entrances. The State will reimburse the city up to the sum of $10,353.20 as estimated for these services. 1 BACKGROUND: I The Texas Department of Transportation will have. the traffic signals constructed. The City will install the controller. Once the signal are operational and the T.D.O.T. has accepted the project the City will be reimbursed up to the maximum amount of the agreement. PROGRAMS. D P RTMENTS. OR GROUPS AFFECTED; Engineering and Transportation Department FISCAL-IMPACT- The City of Denton will provide labor and materials for installation of the traffic signal controller. Upon completion of the traffic signal installation and stater acceptance, the City will invoice the Texas Department of Transportation for reimbursement up to the maximum amount of the agreement. AEE00116/6 6- 1, i CITY of DENTCN, TEXAS MUNICIPAL BUILDING / 215 E. McKINNEY / DENTON, TEXAS 76201 MEMORANDUM n DATE: August 24, 1992 TO: Lloyd Harrell, City Manager FROM: Jerry Clark, City Engineer SUBJL'M. Proposed Signal at Golden Triangle Mall Entrance The Texas Department of Transportation has funded the installation of a new traffic signal for the Golden Triangle Mall entrance. This signal will be tied to the Colorado Boulevard and 135E signals using a "slaving" technique that allows the I35E controller to dictate coordination sequences. We will be using a consultant that is known as an expert in this area, Mr. Gerry Decamp, The Texas DOT will reimburse all labor, equipment, and materials as per attachment "A" at the back of the agreement. We feel this signal will greatly enhance safety at this busy intersection. Prier proposals to the Texas DOT for medians and other solutions were not acceptable. The proposed traffic signal will make visits to the mall a safer movement, both entering and exiting. Please advise if you need further information. r a r J^e~ AEE0019D f 8171566.8200 D/FW METRO 484.2529 y 3= , hmooceo a -Oa y ORDINANCE NO. AN ORDINANCE AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION FOR INSTALLATION OF A TRAFFIC SIGNAL CONTROLLER ON LOOP 288 AT ITS INTERSECTION WITH THE ENTRANCE OF GOLDEN TRIANGLE MALL IN DENTON; AUTHORIZING THE EXPEN- DITURE OF FUNDS THEREFORE; AND DECLARING AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That the City Manager is hereby authorized to exe- cute an agreement with the Texas Department of Transportation, for the installation of traffic signal controller on Loop 288 at its intersection with the entrance of Golden Triangle Mall in Denton.. SECTION II. That the City Council hereby authorizes the expen- ditures of funds in the manner and amount as specified in the agreement. l SECTION III. That this ordinance shall become effective imme aiately upon its passage and approval. PASSED AND APPROVED this the day of , 1992. BOB CASTLEBERIkY, MAYOR ATTESTS JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY BY: c L~~_ BCC fyC c Il I I Aril 1,0 CITY ATTORNEYS CERTIFICATE L STATE OF TEXAS 1 COUNTY OF DENTON I, Debra A. Drayovitch, City Attorney for the City Of Denton, Texas, do hereby certify that the City charter of the city of Denton authorizes the City Council to approve the execution of contracts by means of an ordinance, and that the attached contract between said City and the State of Texas, dated approved by ordinance No. and executed by Mayor Bob Castleberry s valid and binding on said City in so far as its approval and execution is concerned. 1 City Attorney of the City of Denton, Texas c i4 STATE OF TEXAS COUNTY OF DENTON 0 I, Jennifer Walters, duly appointed, qualified and acting city secretary of the City of Den;:on, Texas, hereby certify that the foregoing pages constitute a true and correct copy of act ordinance duly passed by the City Council at a meeting held on _ A.D., 1992, at o'clock „_M. To certify which, witness my hand and seal of the City of Denton, Texas, this day of Texas. - 19=-, at Denton, City Secretary of the City of Denton,Texas ; f a .,kl AAA0kJJ) 00 e yz Agreement No. STATE OF TEXAS COUNTY OF DENTON 0 AGREEMENT FOR THE INSTALLATION OF TRAFFIC SIGNAL CONTROLLERS BY A MUNICIPALITY THIS AGREEMENT is made by and between the State of Texas, acting through the Texas Department of Transportation, hereinafter called the "state", and the City of Denton, Denton County, Texas, herein- after called the "City", acting by and through its duly authorized officers as evidence by Ordinance No, acknowledged by reference. hereinafter I K I T. N L$$ 9 1 ff WHEREAS, the State owns and maintains a system of highways and roadways, including Loop 288, in the City of Denton; and WHEREAS, the City has requested the State to reimburse the cost of obtaining and installing a traffic signal controller at the inter- section of Loop 288 and Golden Triangle Mall, hereinafter called the "Project"; and WHEREAS, the State and city wish to cooperate in the construction of this Project; and WHEREAS, the City desires that equipment be provided that is compatible with standard signal operation and; WHEREAS, it is in the best interest of the City and the State for the City to assist the State in supplying traffic control equipment on the Project; and WHEREAS, on the 16th day of November, 1987, the Texas Transporta- tion commission passed Minute Order No. 86504, approving the Project, and WHEREAS, the State is authorized to enter into an agreement with the City for the Projeot pursuant to Article 6673-b, V.A.C.S.; l 01 Sheet 1 of 7 ~~+Onddtin. ..._19 9A G' AG.$ i1T NOW THEREFORE, in consideration of the premises and of the mutual covenants and agreements of the parties hereto to be by them 4 respectively kept and performed as hereinafter set forth, it is agreed as follows: Article 1. Contract Period ' This agreement becomes effective on final execution by the State and shall remain in effect as long as said traffic signal control- ler is in operation at the described location, or unless otherwise terminated or modified as hereinafter provided. .'article 2. construction Responsibilities A. For all items of construction other than furnishing and instal- { ling the traffic signal controller, the State will prepare the construction plans, advertise for bids, and let the construction contract, or otherwise provide for the construction and will super- vise the construction as required by said plans. The State will secure the City's approval of construotion plans prior to award of contract. B. The furnishing and installation of the traffic signal control- ler will be part of the construction to be undertaken by the City, and the State will reimburse the City for its contribution to the Project, as prescribed under Article 3, "Compensation." Article 3. Compensation A. The maximum amount under this agreement without modification is $10,353.20. A cost estimate of the work authorized under this agreement is marked "Attachment All, attached hereto and made a part of this agreement. B. The State will reimburse the City the cost of furnishing and installing the traffic signal controller according to the location and manner of construction as shown and described in the plans and specifications. C. The state will reimburse the City for properly supported costs incurred under the terms and conditions of this agreement. Costs incurred prior to the issuance of a written "Work, Order" by the State will not be reimbursed. The State will reimburse the city for labor, equipment use, materials, supplies, travel expenses, and warehouse or material handling charges, if the City has already paid these billings from City funds. Sheet 2 of 7 44 /'?!!1.^if'3 id0...__.~¢~._'O_~ •y...._ fir... s Article 4. Paymanta A. The City shall submit the State's Form 132, Billing Statement, or other tyoe of invoice acceptable to the State upon completion of the Project and the State's acceptance thereof. B. An original and four (4) copies of the Billing statement should be submitted to the following address; P,o. Box 3067, Dallas, Texas e 75221-3067. C. All billing statements siz ing the costs by descript on shall l work performed documented of mter materi- als and devices, unit price, labor costs, and xtensions- 0, The State shall make payment to the city within thirty (30) thesrequest is properlyepreparedrequest xeutd,pand documented. that E. Unsupported charges or charges after final acceptance by the State will not be considered eligible for reimbursement. The State will prepare a final audit upon completion of the work authorized or at any time an audit is deemed to be in the best interest of the State. Article S. Peraonnal, Equipment, and Material A. The City will use labor and supervisory personnel employed directly by the City, and using Cit and vehicles necessary for the work. nethe aeventrthatgthemcity does not have the necessary machinery, equipment, and vehicles necessary to perform the work; the machinery, equipment, and vehi- cles may be rented or leased as necessary at the low bid price submitted by at least two approved bidders. B. The state will reimburse the City for the use of materials pur- chased by other than competitive bid procedures only if such proce- dures are shown to be in the public interest and provided the State shall have given prior approval for the use of said materials. All materials used for the work shall be new and undepreciated, Article s, inrpection of Work A. The State shall make suitable, frequent, and complete inspec- tion of all materials, and equipment, and the work of installation to determine and permit certification that the Project and its meet all fiocationssin suit blepconditi n requirements orr operation the the City after its completion. maintenance cby B. The city will provide opportunities, facilities and representa- tive samples, as may be required, to enable the State to carry on sheet 3 of 7 e I A;rrdaNa .__.f~ •.41 ,r r. .5 F " - suitable, frequent, and complete inspection of all materials, and application methods, sufficient to afford determination and certi- fication by the State that all parts of the installation and the component materials comply with the requirements of uhe approved plans and specifications. The State will promptly notify the City of any failure of materials, equipment or installation methods, and the City will take such measures as necessary to obtain acceptable systems components and installation procedures without delay. a Article 7. Maintenance and Operation Responsibilities upon completion of the Project, the City agrees to operate andf maintain at its own expense, the traffic signals as a part of the street system and agrees to assume the cost of all electrical power requited for signal operation, including the electrical power needed during test periods. Ar.tiole S. Termination A. This agreement may be terminated by one of the following conditions: (1) By mutual agreement and consent of both parties. (2) By the State, by giving written notice to the City as consequence of failure by the City to perform the services and obligations set forth in a satisfactory manner and within the limits provided, with proper allowances being made for circumstances beyond the control of the City. (3) By either party, upon thirty (30) days written notice to the other. B. If, at any time, the City fails to assume the construction responsibilities as prescribed herein or the maintenance, and operation responsibilities for the traffic signals in a satisfar.- tory manner as determined by the State, the State reserves the right to assume the construction responsibilities or to arrange for maintenance and operation responsibilities at the expense of the city, Article 96 Indemnification To the extent permitted by law, the city shall save harmless the State from all claims and liability due to activities of itself, its agents, or employees, performed under this agreement and which result from an error, omission, or negligent act of the City or of any person employed by the City. The city shall also save harmless the State from any and all expense, including attorney fees which might be incurred by the State in litigation or otherwise resisting said claim or liabilities which might be imposed on the State as the result of such activities by the City, its agents or employees, Sheet 4 of 7 ,4 l Article 10. Remediss Violation or breaulN of contract terms by the City shall be grounds for termination of the agreement, and any increas,3d cost arising from the City's default, breach of contract, or violation of terms shall be paid by the City. This agreement shall not be considered as specifying the exclusive remedy for any default, but all reme- dies existing at law and in equity may be availed of by either party and shall be cumulative. Article 11. Disputes N Should disputes arise as to responsibilities and obligations as set forth in this agreement, the State's decision shall be final and binding. Article 12. Subletting The City shall not sublet or transfer any portion of its responsi- bilities and obligations under this agreement unless specifically authorized in writing by the State. In the event subcontracts are entered into by the City, the subcontractors must adhere to the provisions of this agreement. Article 13. Amendments Changes in the time frame, character, responsibilities, or obliga- tions authorized herein shall be enacted by written amendment. Any amendment to this agreement must be executed by both parties. Article 14. Insurance City, as a self-insured entity performing work only with City forces, shall extend the protection of its self-insurance to the State for any and all damages and injuries arising from city's performance under this Agreement. The provisions of this paragraph are solely for the benefit of the parties hereto and not intended to create or grant any rights, contractual or otherwise, to any other person or entity. Article IS, Successors and Assigns The City shall not assign or otherwise transfer its rights or obli- gations under this agreement except with the prior written consent of the State. Article IS. inspection of City's Hooks and Records The ;tats shall, for purpose of termination of the agreement prior to completion, examine the books and records of the City for the purpose of checking the amount of the work performed by the City at Sheet 5 of 7 n c, r. 49 1< the time of contract termination. The City shall maintain a books, documents, papers, accounting records and other evidkince pertaining to cost incurred and shall make such material available at their office during the contract period and for three (3) years 4 from the date of final payment under the agreement, for inspection by the State or any of their duly authorized representatives, shall have access to all records of the City which are directly pertinent to this agreement for the purpose of making audit, examinations, excerpts and transcriptions. 4 Article 17. Legal construction In case any one or more of the provisions contained in this agree-- meet shall for any reason, be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision thereof and this agreement shall be.construed as if such invalid, illegal, or 1 unenforceable provision had never been contained herein. Article 16. eiverning Laws and venue This agreement shall be construed under and in accordance with the laws of the state of Texas. Any legal actions regarding the parties obligations under this agreement must be filed in Travis County, Texas. Article 19. Prior Agreements Superseded This agreement constitutes the sole and only agreement of the parties hereto and supersedes any prior understandings or written or oral agreements between the parties respecting the within subject matter. IN WITNESS WHEREOF, The State and the City have signed duplicate counterparts of the Agreement, CITY OP' DENTON, TEXAS BY: LLOYD V. HARRELL, CITY MANAGER ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: Sheet 6 of 7 ;t r q 1 lbll i DEBRA VA. DRAYOVILEGAL FORM: r e TCH, CITY ATTORNEY f ~ 1 BY, THE STATE OF TEXAS a BY: TRAFr F OpERgT N ENGINEER ATTEST BY: 1 SECRETARY C Sheet 7 of 7 r' _--ilk r- e t! F~ A0011(e Agenda ATTACHMENT A 4 Equipment and associated costs of installing one traffic signal controller and cabinet at Loop 288 and Golden Triangle Mall in Denton are as followsi R+RQN& SERVICNJ HOURS RATE TOTAL ~ Paul Iwuchuckwu (Traffic Engineer) 40 $18.79 $ 751.60 Gerry DeCamp (Consultant) 20 $60.00 $1200.00 Manuel Coronado (Traffic supervisor) 15 $16.05 $ 240.75 Jeff Gann (Traffic Tech) 15 $13.19 $ 197,85 Leslie Gibson (Traffio Tech) 15 $12.58 $ 180.70 Michael May (Traffic Tech) 15 $12.22 $ 183.330 Sub Total (Labor Cost) $2,762.20 EQUIPMENT QTY COST TOTAL Transyt 1880EL 8 Phase Controller 1 $5930 $5,930.00 and cabinet complete with all plugables, and Model 12EL LCD Conflict Monitor. Canoga (P424T) Detector Amplifiers 3 $ 437 $1,311.00 Canoga Power Supplies 1 $ 250 $ 250.00 Sub Total (Equipment) $7,491.00 ELECTRICAL Misc. Electrical Items 1 $ 100 $ 100.00 `f Sub Total (Electrical) $9,291.00 I'I TOTAL $1 ,~t0 AXE0019D/13 ~Y - - i Texas Department of Transportation; , P.O. BOX 3067 e DALLAS, TEXAS 75221.3057 (214) 320$100 July 31, 1992 Control; 2250-1-14 Loop 288 at Golden Triangle Mall In the City of Denton Denton County Mr, Jerry Clark, P.E. Director of Engineering and Transportation City of Denton 215 East McKinney Street Municipal Building Denton, Texas 76201 Dear Mr. Clark: We are forwarding, herewith, three (3) copies of the agreement for the State to reimburse the City the cost of furnishing and installing the traffic signal controllers at the above location. Please furnish us a detailed cost estimate marked as Exhibit "A" to this agreement, and insert the cost figure in Article 3 on page 2 of 6 of this agreement, The detailed cost i estimate should show the component parts of the controller cabinet that the City of Denton proposes to furnish on this project, which would include such items as the cabinet ~ and accessories, controller timer, conflict monitor, load switches, detectors units, etc. along with labor and should be shown on Exhibit "A". Please have these documents executed by the appropriate City officials and return two counterpart originals to this office by September 15, 1992 for our further processing. You may retain one copy for your tiles. After all parties have executed these documents, one completely executed original will be returned to you. R This project Is currently scheduled to go to contract in November 1992. For further information, please contact Ms. Melanie Young, P.E. at (214)320-6229. Your cooperation in completing this project is appreciated. f Sincerely, OCzt"'Lu , Adnan M. Turk, P.E. Traffic Projects Engineer Enclosures 1 An EaualOpporiunity Employer 1 :;:CITY COUNCIL ~ - - 444! 1 jr t 7 1=~ ~O cJ fF ~~ppF }y J+~1i r f 1`1/;- ,rr~c~,.~~~,tt. ;i .7 1 }a A r A~londa Ni>. ` hper.da Ilmtt..~~, CITY of DENTON, TEXAS MUNICIPAL BUILDING / 215 E, WKINNEY / DENTON, TEXAS 7620 i M MEMORANDUM A r~ DATE; August 26, 1992 TO: Lloyd Harrell, city Manager FROM: Jerry Clark, City Engineer SUBJECT: Revisions to agreement for installation of traffic signal controller by a municipality The Texas Department of Transportation has resubmitted the above mentioned agreement to the City for reapproval. As stated in Mr. Wallen's letter of July 16, 1992, the State Department of Highways and Transportation has changed its name to Texas Department of Transportation. Also, articles 20 through 26 were omitted in the previous agreements. All labor will be performed by the city's traffic crew for the installation of the traffic signal controllers. A copy of the agreement will be forwarded to Purchasing when ordering the ' III additional controller hardware to ensure the bid specification provisions meet federally funded project requirements. Please advise if you need farther information, 0.4 T J r. y a AEE0019D I `0 8171566-8200 01FW METRO 434-2529 r. r iy ~r A t!~dk No' CITY COUNCIL REPORT FORMAT 4 DATE: September 1, 1992 TO: Mayor and Members of the city council FROM: Lloyd V. Harrell, City Manager A SUBJECT: Ordinance and Agreement with the Texas Department of Transportation for the installation of signals at three ` intersections on FM 2181 I RECOMMENDATIO Approval S RY: The Texas Department of Transportation has resubmitted the "Agreement for the Installation of Traffic Controllers by a Municipality" due to the name change (State Department of Highway and Public Transportation to Texas Department of Transportation) and the omission of Articles 20 through 26 in previous agreements. The agreement provides for the City to furnish and install five traffic signal controllers for the intersection of b^M 2181 (Teasley Lane) with Interstate Highway 35 East frontage roads, oak Meadows Drive, and Londonderry Lane. The State will reimburse the city up to the sum of $34,180.95 as estimated for these services. BACKGROUND: Two temporary traffic signal controllers will, be used to control traffic at the intersection of FM 2181 with the IH35E Frontage Roads during construction (widening) of Teasley. One controller will replace these two after construction and two additional controllers will be installed at the Oak Meadow Drive and Londonderry Lane intersections. The City will purchase and install these five controllers. The State will reimburse the city. PEOGRAMS. DEPARTMENTS. OR GROUPS AFFECTED: Engineering and Transportation Department Sv. * ~ t= u e 5 N ~ oa FISCAL IMPACT: 3 /fir The City of Denton will provide labor and materials for installation of the traffic signal controllers during the road reconstruction of F.M. 2181 (Teasley Lane). This road i reconstruction work will take approximately one (1) year to complete. Upon :ompletioz: of the traffic signal installation and states acceptance, the City will invoice for reimbursement up to the maximum amount of the agreement. ,r e AEE00116/4-5 r 1i e;w{xiocs~2181krev, ORDINANCE NO. t AN ORDINANCE AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH THE TEXAS STATE DEPARTMENT OF HIGHWAYS AND PUBLIC TRANSPORTA- TION FOR INSTALLATION OF TRAFFIC SIGNAL CONTROLLERS ON FM 2181 AT ITS INTERSECTION WITH INTERSTATE HIGHWAY 35E, OAK MEADOW DRIVE, AND LONDONDERRY LANE IN DENTON; AUTHORIZING THE EXPENDITURE OF FUNDS THEREFORE; AND DECLARING AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I That the City Manager is hereby authorized to execute an agreement with the Texas State Department of Higl..ways and Public Transportation for installation of traffic signal controllers on FM 2181 at its intersection with Interstate Highway 35E, Oak Meadow Drive, and Londonderry Lane in Denton. SECTION II_ That the city Council hereby authorizes the expenditure of funds in the manner and amount as specified in the agreement. SECTION III, That Ordinances No. 92-104 is repealed. SECTION IV. That this ordinance shall become effective immediately upon its passage and approval, PASSED AND APPROVED this the day of 199?.. BOB CASTLEBERRY, MAYOR ' ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY BY: L v \ _ d hInwhNo STATE OF TEXAS Agreement No. COUNTY OF TRAVIS k AGREEMENT FOR THE INSTALLATION OF TRAFFIC SIGNAL CONTROLLERS BY A MUNICIPALITY THIS AGREEMENT is made by and between the State of Texas, r..rting through the Texas Department of Transportation, hereinafter called the "State", anc; the City of __Vent on , i _Denton County, Texas, hereinafter called the "City", acting by and through its duly authorized officers as evidence by Resolution/Ordinance No. hereinafter acknowledged by reference, ~VIN~~IH WHEREAS, the State owns and maintains a system of highways and roadways, including F.M. 2181 and 1-35E, in the City of Denton; and WHEREAS, the City has requested the State to reimburse the cost of obtaining and installing the traffic signal controllers at the intersection of 1-35E and FM 2181, the intersection of FM 2181 and Oak Meadow Drive, and the Intersection of FM 2181 and Londonderry Lane, hereinafter called the "Project"; and WHEREAS, the State and City wish to cooperate in the construction of this Project: and WHEREAS, the City desires that equipment be provided that is compatible with standard f signal operation and; and WHEREAS, it is in the best interest of the City and the State for the City to assist the State in supplying traffic control equipment on the Project; and WHEREAS, on this 29th day of November, 1988, the Texas Transpcrtation Commission passed Minute Order No. 88031, approving the Project; and WHEREAS, the Project has been designated as a federal-aid program and thus thls agreement shall be made in accordance with Federal Highway Administration (FHWA) procedures and regulations; and WHEREAS, the State is authorized to enter into an agreement with the City for the Project pursuant to Article 8673-b, V.A,C,S.; Sheet 1 of 8 t ens-~.~m«a~~ ; NOW THEREFORE, in consideration of the premises and of the mutual covenants and agreements of the parties hereto to be by them respectively kept and performed as hereinafter set forth, it is agreed as follows; 4 ARTICLE 1, CONTRACT PERIOD This agreernent becomes effective on final execution by the State and shall remain in effect as long as said traffic signal controller is in operation at the described location, or unless otherwise terminated or modified as hereinafter provided. ARTICLE 2, CONSTRUCTION RESPONSIBILITIES A. For all items of construction other than furnishing and installing the traffic signal controller, the State will prepare the construction plans, advertise for bids, and let the construction contract, or otherwise provide for the construction and will supervise the construction as required by said plans. The State will secure the City'n approval of construction plans prior to award of contract. B. The furnishing and installation of the traffic signal controller will be part of the construction to be undertaken by the City, and the State will reimburse the City for its contribution to the Project, as prescribed under Article 3, "Compensation." ARTICLE 3. COMPENSATION A. The maximum amount under this agreement without modification is $ 34,180.95. A cost estimate of the work authorized under this agreement is marked Attachment A", attached hereto and made a part of this agreement. B. The State will reimburse the City the cost of furnishing and installing the traffic signal controller as to the location and manner of construction as shown and described In the plans and specifications. G The State will reimburse the City for properly supported costs incurred under the terms and conditions of this agreement. Costs incurred prior to the issuance of a written "Work j Order" by the State will not be rel+nbursed. Reimbursement will be made by the State to the City for labor, equipment use, materials, supplies, travel expenses, and warehouse I or material handling charges provided the City has paid from City funds their obligations covering items of costs previously billed. Sheet 2 of 8 \ 1 - 1 e 9a -off 7 i 9z ARTICLE; 4. PAYMENT'S c A. The City shall submit the State's Form 132, Billing Statement, or other type of invoice acceptable to the State upon completion of the Project and the State's acceptance thereof. 9 B. An original and four (4) copies of the Billing Statement should be submitted to the following address: P.O. Box 3067, Dallas, Texas 75221-3067. C. All billing statements shall be properly documented, summarizing the costs by description of work performed, quantity of materials and devices, unit price, labor costs, and extensions. D. The State shall make payment to the City within thirty (30) days from receipt of the City's request for payment, provided that the request is properly prepared, executed, and documented. E, Unsupported charges or charges after final acceptance by the State will not be considered eligible for reimbursement. The State will prepare a final audit upon completion of the work authorized or at any time an audit is deemed to be in tha best interest of the State. ARTICLE 5, PERSONNEL, EQUIPMENT, AND MATERIAL A. The City will use labor and supervisory personnel employed directly by the City, and using City-owned machinery, equipment, and vehicles necessary for the work. In the event that the City does not have the necessary machinery, equipment, and vehicles necessary to perform the work; the machinery, equipment, and vehicles may be rented or leased as necessary at the low bid price submitted by at least two approved bidders. B, I9e°mbursement for the use of materials purchased by other than competitive bid procedures will be made only if such procedures are shown to be in the public interest and provided the State shall have given prior approval for the use of said materials, All n,aterlals used for the work shall be new and undepreciated. ARTICLE 6. INSPECTION OF WORK A. The State shall make suitable, frequent, and complete inspection of all materials, and equipment, and the work of installation to determine and permit certification that the Project and its components meet all applicable requirements of the plans and specifications in suitable condition for operation and maintenance by the City after its completion. Sheet 3 of 8 I f ti i D. The City will provide opportunities, facilities and representative samples as may be 5i required, to enable the State to carry on suitable, frequent, and complete inspection of all materials, and application methods, sufficient to afford determination and certification by the State that all parts of the installation and the component materials comply with the ' requirements of the approved plans and specifications. The State will promptly notify the City of any failure of materials, equipment or installation methods, and the City will take such measures as necessary to obtain acceptable systems components and installation procedures without delay. I ARTICLE 7. MAINTENANCE AND OPERATION RESPONSIBILITIES Upon completion of the Project, the City agrees to operate and maintain at its own expense, the traffic signals as a part of the street system and agrees to assume the cost of all electrical power required for signal operation, including the electrical power needed during test periods. ARTICLE S. TERMINATION A. This agreement may be terminated by one of the following conditions; (1) By mutual agreement and consent of both parties. (2) By the State by writing notice to the City as consequence of failure by the City to perform the services and obligations set forth in a satisfactory manner and within the limits provided, with proper allowances being made for circumstances beyond the control of the City, (3) By either party, upon thirty (30) days written notice to the other. B. If, at any time, the City fails to assume the construction responsibilities as prescribed herein or the maintenance and operation responsibilities for the traffic signals in a satisfactory manner as determined by the State, the State reservEs the right to assume the construction responsibilitles or to arrange for maintenance and operation responsibilities at the expense of the City. ARTICLE S. INDEMNIFICATION To the extent permitted by law, t'1e City shall save harmless the State from all claims and liability due to activities of itself, its agents, or employees, performed under this agreement and which result from an error, omission, or negligent act of the City or of any person employed by the City, The City shall also save harmless the State from any and all expenses, including attorney fees which might be incurred by the State in litigation or otherwise resisting said claim or liabilities which might be imposed on the State as the result of such activities by the City, its agents or employees. Sheet 4 of 8 I d ARTICLE 10, REMEDIES Violation or breach of contract terms by the City shall be grounds for termination of the agreement, and any increased cast arisinri from the City's default, breach of contract, or violation of terms shall be paid by the City. This agreement shall not be considered as specifying the exclusive remedy for any default, but all remedies existing at law and in equity may be avniled of by either party and shall be cumulative. ARTICLE 11, DISPUTES Should disputes arise as to responsibilities and obligations as set forth in this agreement, the State's decision shall be final and binding. ARTICLE 12. SUBLETTING The City shall not sublet or transfer any portion of its responsibilities and obligations under this agreement unless specifically authorized in writing by the State. in the event subcontracts are entered into by the City, the subcontractors must adhere to the provisions of this agreement. i ARTICLE 13, AMENDMENTS k Changes in the time frame, character, responsibilities, or obligations authorized herein shall be enacted by written amendment, Any amendment to this agreement must be executed by bath parties. ARTICLE 14, INSURANCE City, as a self-insured entity performing work only with City forces, shall extend the protection of its self-insurance to the State for any and all damages and Injuries arising from City's performance under this Agreement. The provisions of this paragraph are solely for the benefit of the parties hereto and not intended to create or grant any rights, contractual or otherwise, to any other person or entity. ARTICLE 15. SUCCESSORS AND ASSIGNS The City shall not assign or otherwise transfer its rights or obligations under this agreement except with the prior written consent of the State. Sheet 5 of 8 1 , a II~ ti ARTICLE 16, INSPECTION OF CITY'S BOOKS AND RECORDS /o 0 The State shall, for purpose of termination the books and records of the City of the agreement prior to completion, examine City for the performed by the City at the time of purpose of checking the amount of the work books, documents papers contract termination, The City shall maintain all , , accounting records and other documentation relating to costs incurred under this contract and shall make such materials available to the State, FHWA or its duly authorized representatives for review and inspection at its office during the ! contract period and for three (3) years from the date of final payment under this contract ! or until impending litigation is resolved. Additionally, the State, I°HWA and its duly authorized representatives shall have access to all records of the City which are directly 1 applicable to this contract for the purpose of making audits, examinations, excerpts and transcriptions, ARTICLE 17. LEGAL CONSTRUCTION In case any one or more of the provisions contained in this agreement shall for any i reason, be held to be invalid, illegal, or unenforceable in any respect such invalidity, illegality, or unenforceability shall not affect any other provision thereof and this agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein, ARTICLE IS. GOVERNING LAWS AND VENUE This agreement shall be construed under and in accordance with the laws of the State of Texas. Any legal actions regarding the parties obligations under this agreement must be filed in Travis County, Texas. ARTICLE 19, PRIOR AGREEMENTS SUPERSEDED This agreement constitutes the sole and only agreement of the parties hereto and supersedes any prior understandings or written or oral agreements between the parties respecting the within sub)ect matter. ARTICLE 20, OMB A-128 AUDIT REQUIREMENTS The City shall comply with the requirements of the Single Audit Act of 1984, A.L. 98-502, ensuring that the single audit report includes the coverage stipulated in paragraphs 6, 8, and 9 of OMS Circular No. A-128, ARTICLE 21, PROCUREMENT STANDARDS The City shall adhere to the procurement standards set forth in Title 49 CFA Part 18,32, Sheet 6 of 8 I i1 ARTICLE 22. PROPERTY MANAGEMENT STANDARDS The C;ty shall adhere to the property management standards set forth in Title 49 CFR Part 18.36. ARTICLE 23. COMPLIANCE WITH LAWS The City shall comply with all federal, state and local laws, statutes, ordinances, rules and regulations, and the orders and decrees of any court, administration bodles, or tribunals in any matter affecting the performance of the agreement, including without limitation worker's compensation laws, minimum and maximum salary and wage statutes and { regulations, and licensing laws, permits and regulations. When required, the City furnish the State with satisfactory proof of compliance. ARTICLE 20. CIVIL RIGHTS COMPLIANCE The City shall comply with the regulations of the Department of Ti ansportation as they relate to nondiscrimination (49 CFR 21 and 23 CFR 710.405 (B)); aiso_Executive Order 11246 titled "Equal Employment Opportunity as amended by Executive Order 11375 and as a supplemented in the Department of Labor regulations (41 CFR 60). ARTICLE _'5. MINORITY BUSINESS ENTERPRISE PROGRAM REQUIREMENTS The City agrees to comply with the requirements set forth in Exhibit B, "Minority Business Enterprise Program Requirements". ARTICLE 26. DEBARMENT CERTIFICATIONS (APPLICABLE TO AGREEMENTS WHICH EXCEED $100,000) The City is prohibited from making any award at any tier to any party which is debarred or suspended or other wise excluded from or ineligible for participation In federal assistance programs under Executive Order 12549, Debarment and Suspension, The City shall require any party to a subcontract or purchase order awarded under this contract as specified In Title 49 of the Code of Federal Regulation, Part 29 (Debarment and Suspension) to certify its eligibility to receive federal funds and, when requested by the State, to furnish a copy of the certification. Sheet 7 of 8 1. 9 iii i.:q:~l i~:1111 /y✓ ~ IN WITNESS WHEREOF, The State and the City have sign e~f duplicate-counterparts of the Agreement. CITY OF DENTON THE STATE OF TEXAS Certified as being executed for the purpose and effect of activating By: _ and/or carrying out the orders, Signature established policies, or work programs heretofore approved and LLOYD V. HARRELL. CITY MANAGER authorized by the Texas ' Typed Name and Title Transportation Commission under the authority of Minute Order 100002: Date By: Signature ATTEST: JENNIFER WALTERS, CITY SECRETARY TRAFFIC OPERATIONS ENGINEER BY: Date APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY BY: _ i i Sheet 8 of 8 I r- - F ATTACHMENT A (CONTD) G Equipment and associated costs of installing three permanent traffic signal controllers and cabinets at t ree intersec io[s s El 219.1. in Denton are as follows; Persorlat Services HOURS RATE TOTAL ` I Paul Iwuchukwu (Traffic Engineer)„ 40 @ 20.72 = 828,80 Manny Coronado (Traffic Supervisor).35 @ 17,69 = 619.15 Jeff Gann (Traffic Tech).,.....36 @ 14.54 = 508.90 Les Gibson (Traffic Tech) 35 @ 13,87 = 485.15 Mike May (Traffic Tech 35 2 13.47 = 471 45 Consultant Cost for Signal Synchronization 30 Na O'U.00 = 1, 800. 00 Contractor Cost for Manuai J Traff is t'onnts......... . , , ......'co=o_====_==--_-=---fir){1-u0 Labor cost Sub Total =-5,313,75- J Eq_y_ men t cps L 1 QTY COST TOTAL I Transyt 1880EL 8 phase Controller and Cabinet complete with all plugables & Model 12EL LCD 2 @ 5,798.00= 11,59t;.00 Conflict Monitor. Transyt. 1880EL Controller anrd Cabinet (came as above but for Diamond operation) 1 @ 6,156.00= 6,-156,!IU Canoga {P124TI Detector -lmpiifiers. 8 @ 460,00 - 1380 Canoga Power Supplies 3 Cu 262.00 = 786.00 Misc Electrical Items 3 CO) 50100 _ 1190100 Equipment cost Sub Total =-221668.00 Total cost (Permanent Signals) = 27j!)81.76 Total Project cost = 349180.95 If I-nti viestions please contact haul Iwu-'iukwu at {817 } 51;6-8358. r ti r. 1 1 Exhibit "B" SPECIAL PROVISION i MINORITY BUSINESS ENTERPRISE REQUIREMENTS It is the policy of the Department of Transportation that Minority Business Enterprises as defined in 49 CFR Part 23, Subpart A, shall have the maximum opportunity to participate in the performance of contracts financed in whole or in part with Federal funds. Consequently, the Minority Business Enterprise requirements of 49 CFR Part 23, exclusive ` of Subpart D, apply to this contract as follows. The City agrees to ensure that M nority Burliness Enterprises, as defined in 49 CFR Part 23, Subpart A, have the maximum opportunity to participate in the performance of contracts and subcontracts financed in whole or in part with Federal funds. In this regard, the City shall take all necessary and reasonable steps in accordance with 49 CFR Part 23, exclusive of Subpart D, to ensure that Minority Business Enterprises have the maximum opportunity to compete for and perform contracts. The City and any of its subcontractors shall not discriminate on the basis of race, color, national origin or sex in the award and performance of contracts funded in whole or in part with Federal funds. These requirements shall be physically included in any subcontract. Failure to carry out the requirements set forth above shall constitute a breach of contract and, after the notification of the Department, may result in termination of the contract by the State or other such remedy as the State deems appropriate. l , i f 1 d - r 1n ,0 lei Aff Texas Department of Transpor-tation M P.O. BOX 3067. 0ALLAS, TEXAS 75221-3067.(214) 320.6100 1 July 16, 1992 Control: 2054-2-8 F.M. 2181: From I-35E To 2.0 miles South of 1-35E In the City of Denton I Denton County Mr. Jerry Clark, P.E. ~I Director of Engineering and Transportation City of Deriton 215 East McKinney Street Munlcipai Building Denton, Texas 76201 Dear Mr. Clark: We are resubmitting the agreement for the City of Denton to obtain and install the traffic signal controllers for the above project. This agreement is being resubmitted due to the name change of our department to the Texas Department of Transportation. Also, in the previously executed agreement we inadvertently omitted Articles 20 through 26 which are required for a federally funded project. Three (3) copies of this agreement are enclosed. Please have these documents executed by the appropriate City officials and return two counterpart originals to this office for further processing. You may retain one copy for your files. After all parties have executed these documents, one completely executed original will be returned to you. For further information, please contact Ms, Melanie Young, P.E. at (214)320.6229. We appreciate your assistance in executing these documents. Sincerely 4Directo en, P.E. Enciosures anspo rtation Operations 4f r1n Equal 0pp0r7unrty ErnpJoVOr + - _ - - -----HME c IY . = ~ E.} NlitjCOUNCIL It ! I_ . 1 4 ! tt 144 f- +f~oauMOO, t~:~~tfi t ' 4ft.i~OCOO o F n rt +-~lil ji+ O ~o ti c7 1 I ` CED I 1 f ZZ) v s ,c + t t 1 n g05 -9 September 1, ~992G/ ` U CITY COUNCIL AGENDA ITFA i s TO ; MAYOR AND MEMBERS OF TIIF CITY COUNCIL FROM r Lloyd V. Harrell, City Manager RE CONSIDER AN ORDINANCE AUTHOR7.ING THE MAYOR TO EXECUTE A COST PARTICIPATION AGREEMENT BETWEEN THE. CITY AND EXPOSITION MILLS OF TEXAS, INC. AND DECLARING AN EFFECTIVE DATE. RECOMMENDATION The Public Utilities Board, at their meeting of July 16, 1992, recommended to the City Council approval of the agreement between the City and Expositlon Mills of Texas, Inc. ("Developer" ) for the City funding of a portion of the water and wastewater lines required to serve the project. The cost for Denton 's participation Is for an amount not to exceed $107,058.33. SUMMARY The Agreement outlines the responsibilities of the City and the Developer. The City shall provide the following A. A maximum of $12,095 for sewer lines. B. A maximum of $99,963.33 for water lines. I C. Offsite easements along I-35 on property not owned by the Developer. The Developer shall provide the following i A. Design of all the water and sewer lines. B. Construction of all the water and sewer lines. C. Dedication of easements on property owned by the Developer and by Rancho Vista Development Company. c i c 1 BACKGROUND I The Board approved participation in this project at its April Meeting. The " City Council passed a resolution at its May 5, 1992 meeting approving funding for this project, The April agenda item and the Council Resolution are attached for your information, on July 16, 1992) the Denton Public Utilities Board approved the cost participation agreement to be established at the low bid amount of $107,058.33 ($94,963,33 for water lines and $12,095 for sewer . I lilies.) I I AGENCIES AFFECTED I Citizens of Denton, Denton Municipal Utilities and Exposition Mills of Texas, Inc, i FISCAI, IMPACT The estimated cost for our participation is $107,058.33, See Exhibit II for further project financial information. Prepared by : Submitted by i ~ Lee K. Allison, Director Lloyd V. Harrell, City auager Water Engineering/Operations Approved by; l R.E. Nelson, Executivo Director Department of Utilities Exhibit 1, Participation Agreement Ii. April Agenda Item III. Council Resolution IV. Project Considerations V. Minutes PUB Meeting of 7/16/92 VI. Ordinance r, a-_ I t I I Thompson asked about the rates for churches. Harder responded these will be reviewed within the rate study. q Board Action 5 Laney made a motion to recommend to the City Council that C.H. Guernsey 6 conduct the rate study at a not-to-exceed cost of $19,700. Second by Coplen. 7 All ayes, no nays, motion carried. 0 9 13. CONSIDER EXPOSITION MILLS OF TEXAS, INC., WATER AND SEWER 10 FACILITY COST PARTICIPATION AGREEMENT. 11 After general disoussion, Frady made a motion to approve the Participation 12 Agreement for Exposition Mills of Texas Inc. Second by Coplen. All ayes, no J 13 nays,rootion carried. 15 14. RECEIVE CUSTOMER SERVICE REPORT ON ACCOUNTS BEING PROPOSED TO 16 BE SUBMITTED TO COLLECTION AGENCIES OR CHARGED OFF. I 17 Coplen commented that he has not seen trend reports for each operating 18 department with each Superintendent choosing the indices from which the 19 division operates. This information is to be graphically illustrated rather than 20 presented as data. Coplen indicated the area of charge offs/collection 21 accounts is one aria where lie wants to see the trends. 22 23 Thompson indicated that he attended a workshop in productivity at th APPA 24 Annual Conforence, and would like to sou the dopartment move as rapidly as 25 { 26 15 1 I t 1 ALL00302 /'n r, tl rf9 iii y ORDINANCE NO. t AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A COST PARTICIPATION AGREEMENT BETWEEN THE CITY OF DENTON AND EXPOSITION MILLS OF TEXAS, INC.; AND DECLARING AN EFFECTIVE DATE. WHEREAS, with the adoption of Resolution 92-022, the City s i Council approved the request of Exposition Mills of Texas, Inc. for city funding of the construction of water and sewer lines, pursuant to the City's economic development policies, including the infra- structure financing, of the Denton Development Plan; and / WHEREAS, Exposition Mills having been selected as a candidate for funding pursuant to the Infrastructure Financing Policy; and WHEREAS, the City council finds and determines that Exposition Mills' development of real property situated in Denton will encour- age development and provide economic benefits to the City of Denton J through increased sales tax revenues and job opportunities; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: cute an cagreement between Othe City gandiE Exposition Mills authorized to Inc. on behalf of the City, a copy of which is attached hereto. SE9jj9j U. That the expenditure of funds for in the manner i and amount as specified in the agreement is hereby authorized, SECTION III. That this ordinance shall become effective imme- diately upon its passage and approval. PASSED AND APPROVED this the day of , 1992. I BOB CASTLFBERRY, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY r BY: i Jf l 'L) l.ft? HATER AND SERER FACILITY COST PARTICIPATION AGREEMENT BETWEEN THE CITY OF DENTON AND UPOSITION MILLS OF TEXAS, INC. t WHEREAS, Exposition Mills of Texas, Inc., hereafter referred to as "Developer, whether one or more, whose business address is 5000 Thanksgiving Tower, Dallas, Texas, 75201, wishes to develop and improve certain real property located in the City of Denton, Texas, or its extraterritorial jurisdiction, and is required to provide such property with adequate water and sewer by designing, constructing and installing a 12" water line and an 8" sewer line to serve the subject property, hereafter referred to as "re- quired facilities"; and WHEREAS, the City of Denton, a municipal corporation located at 215 E. McKinney, Denton, Texas, 76201, hereafter referred to as "City", in accordance with its ordinances and policies, wishes to participate in the cost of the construction•of said required facilities to expand its utility system and insure adequate utility service to other customers, and to facilitate local economic growth, expand the City's tax base and to create a wide range of employment opportunities; NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, Developer and City agree as follows: 1. Developer shall design, install and construct: - A. An 8" inside diameter size sewer line of approx- imately five hundred thirty eight (538) feet in length. 8. A 12" inside diameter size water line of approx- imately four thousand four hundred fifty (4,450) feet in length. and all necessary appurtenances thereto, located as shown on Exhibit "A", attached hereto and Incorporated herein by refer- ence. 2. Prior to beginning construction of the oversized facil- ities, Developer shall obtain, at Developer's sole cost and ex- pense, all necessary permits, licenses, and easements necessary to construct the improvements. If easements are needed, the deeds therefore obtained by Developer shall be reviewed and ap- proved as to form and substance by City prior to beginning of construction. Any easements for the required facilities obtained by the Developer shall be assigned to City, if not taken to City's name, prior to acceptance of the required facilities, and COST PARTICIPATION AGREEMENT / EXPOSITION MILLS OF TEXAS, INC. PAGE 1 +J i, L 1 M t; %j Developer warrants clear title to such easements and will defend City against any adverse claim made against such title. 3. The City shall share in the cost of the required facilities based upon competitive bids received on July 9, 1992, in an amount not to exceed: A. Twelve thousand and ninety-five dollars and no cents ($12,095.00) for sewer lines. 9 H. Ninety-four thousand nine hundred sixty-three dollars and thrity-three cents ($94,963.33) for water lines. I~ City shall not, in any case, be liable for any additional cost because of delays in beginning, continuing or completing con- struction; changes in the price or cost of materials, supplies, or labor; unforeseen or unanticipated cost because of topography, soil, subsurface, or other site conditions; differences in the calculated and actual per linear feet of pipe or materials needed for the required facilities; Developer's decision as to the con- ' tractors or subcontractors used to perform the work; or any other reason or cause, specified or unspecified, relating to the construction of the required facilities. 4. Within thirty (30) days of the acceptance of the facil- ities by the city, Developer shall submit to the City's Executive h Director of Utilities satisfactory documentation evidencing the I expenditures for the completion of the required facilities, j Should the actual cost of the required facilities be less than ; the cost on which the City's share was determined, the City's share of the cost shall be reduced proportionally, on a per linear foot basis, based upon the difference of the actual cost of the required facilities and the determined cost for required facilities. To determine the actual cost of the required facil- ities, City shall have the right to inspect any and all records of Developer, his agents, employees, contractors or subcontrac- tors and shall have the right to require Developer to submit any necessary information, documents, invoices, receipts or other records to verify the actual cost of the required facilities. 5. Within thirty (30) days of the date the Developer has sub- mitted satisfactory documentation of the actual cost of the required facilities, City shall pay the Developer in full an amount based upon the actual cost of constructing the facilities, up to a maximum of twelve thousand and ninety-five dollars and no cents ($12,095.00) for sewer lines and ninety-four thousand nine hundred sixty-three dollars and thirty-three cents ($94,963.33) for water lines for a total not to exceed one hundred r,even thousand fifty-eight dollars and thirty-three cents ($107,058.33). COST PARTICIPATION AGREEMENT / EXPOSITION MILLS OF TEXAS, INC. I PAGE 2 1 i , 1 6. All notices, payments or communications to be given or made pursuant to this agreement by the parties hereto shall be sent to Developer at the business address given above and to the Executive Director of Utilities for the City at the address given above. 7. Developer shall indemnify and hold City harmless from any and all claims, damages, loss or liability of any kind whatsoever, by reason of injury to property or person occasioned by any act or omission, neglect or wrongdoing of Developer, its officers, agents, employees, invitees, contractor or other persons with regard to the performance of this agreement, and " Developer will, at its own cost and expense, defend and protect city against any and all such claims and demands. 8. If Developer does not begin substantial construction of the required facilities with twelve (12) month of the date of execution of this agreement, this agreement shall terminate. 9. In consideration of the City's agreement to pay Developer as set forth herein, Developer shall submit a written report to the City fifteen months after the date Developer received payment from the City. This report shall include the number of employees then employed by Developer and its lessees situated on the property described in Exhibit A, and the amount of sales tax paid by Developer and its lessees resulting from its business activities in Denton during the preceding twelve months. 10. This instrument embodies the whole agreement of the parties hereto and there are no promises, terms, conditions or obligations other than those contained herein. This agreement shall supersede all previous communications, representations or agreements, either verbal or written, between the parties hereto. 11. This agreement shall not be assigned by Developer without the express written consent of City, 12. Any and all suits for any breach of this contract, or any other suit pertaining to or arising out of the contract, shall be brought and maintained in a court of competent jurisdiction in Denton County, Texas. Executed this the 924--day of 1992. EXPOS ION qLLS OF TEXAS, INC. BY: ;v, ' l0, ,pJGL TITLE* COST PARTICIPATION AGREEMENT / EXPOSITION MILLS OF TEXAS, INC. PAGE 3 \ 0c i ;(ilrid too, ATTESTS t , F SECRETARY ~I I I CITY OF DENTON, TEXAS + BY : BOB CASTLEBERRY, MAYOR J 1 ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY BY: ALL002Bb ' C COST PARTICIPATION AGREEMENT / EXPOSITION MILLS OF TEXAS, INC. ` PAGE 4 . 4 r. _r B 1~ I1 ~1~~yv "L Iil L} I SITE AFSTGATF Bw SEWERLINE I 1 w ~ l 'i N ~i kfkj 1 r ;I r 1 ~ ~ODGER I 12m WATERLINE PATHS- \ .~rra -Ck Mft- H*Y, 790 Hwy. 300 J~ III \ \ -.__T_.- - ~ DNIVERSITT 79. 6L Y! ~ 1 X11 of ~ I~ 1~ 0 ON EXHIBIT 1 11 mrri ri P 1 k4 ,.M CeRi51AL ROAD i%1 c~ 0 { SSA'-0'D4E l- t! v 1 64ULY 16, 1992 EXPOSITION MILLS OF TEXAS, INC. '4 BID SUMMARY CONTRACTOR BID TOTAL PROJECT BID CITY SHARE j i 1 DICKERSON $123,617.65 $107,058,33 , 2 WEIR CONST, CO. $144,054.65 $125,827.93 3 ATKINS BROS. $146,967.65 $127,798,08 4 JAGOE PUBLIC $163,267.65 $140,707.18 5 DBR CONSTRUCTION $179,722,65 $156,609,90 r { WATER PORTION WASTEWATER PORTION' LOW BID - - - - - - $94_.t963. 3 _ _ $12,095.00 MAXIMUM PARTICIPATION E $183,600 00 - --$15,900.00 ACTUAL PARTICIPATION 429m" $]2.095.p0 •roTAL PARTICIPATION 10 E EXHIBIT I JULY 16, 1992 EXPOSITION MILLS BID TABULATION TOTAL BID TOTAL BID TA1 ' E TOTAL PRICE TOTAL E TOT Uln PHIL 10T 12 PY to 5100 ,M20 1117.00 688,7000 }2200 _711220000. 6?2.W 6112,200 __62400 _._612?,10.00 _ 627.35 199.48500 20'CASINO _ .1.F 82_. _-82 765.00 1,61000 6800 463200 76.00 8,1500 6000 192005 30.00 2,48000 2x12'7766_ _11265 .._3,11285 311'1.85 Ai 1265 311265 _-_3,11265 311285 3,11265 311285 3,15?85 1 1300 5650.00. 1,101;0 6,50500 80000_.-- 4,0000 1.000 5.0000 825_00 4.12500 12 0ATEVALVE _70100 132500._._. $,325D0 600.0 _ 500 W 8'915:1 EACH 1 ___.0 1200,00 __.1.200. 00 65 fIRC HYDNANT _ _E!1C11,. --z100.00 5,60000 600 00 3200.00 4,067.0 /,2680 ._.188000..__. 7,6200 1.2550 _b,(bQW I iRENC419AFL-TY l3_ I,PN 1,27500 1000 100.0 2.01.0 P,010 280002,60000 3,7650 3,76500 OCK E%CAVAT _C1' 10 60.00 50000 - 1D.0 400.00 14.0 190.0 40.0 40000 60.05 5005.00 45150 8,10000 14.0_'._'..7_56600_____ 10,80. rSANSEWER _ NNECTIO_MH 60-0-0-0 300,00 467:00 .1670 500 _ 600.0 100.0 500.00 CO 4 _AIAIIFIOLE-_ EACH 2 2 _ 1,000.0(10 ...1,0500__._ 2.100 _ 1 ~fi9.0 _ .._.2.9360 1200 2,40000 f 000;00 __2.000.00 TH[N SAF LE 1 1 650.00 5y10 10000 10000 687,00 667.0 50.0 600.00 2500,00 2500.0 l TOTAL. $123,617,65 $144,054.65 6146,967.65 $153,267.65 $178,722.65 CITY SHARE CITY SHARE - SHW ul4rr TOTAL TOTAI -ENE TOTAL rns _ 3 :000 622-00 6972400 ,--$22.00 __.---297,21000 6240 61MOS0:W 627.35 7120.887_00 12'PVC 51~ _._N20 S17.W-----:75. 5 - (LO 4.510 -§X 00 3000 Z4M~66 -D0- --i-.5-9200 7400 -cfWoo 6000 4. 0 0 13BW 00 0 _ 3^00 0 0000_ 1000 1TCATE$YALVE EACH , 6; 625 3.?;~ -_07~ 290 1 70100 4,40400 B DTU6 EACH 1 _ Q 1.200_ RRt}1YDNA7lT fACli 2 1,{000 _.28000 8000.__.. 160000 1067.0 _2,1310 1.8800 376000 1250,0 2,50 .0 IRENCHBAMY L8 1 8633E 1,27600 1,1068 .-.__10000 863128._ 2001,0 1,727,43 __-460000 2244.69 37650 3,2A, 25 ROCK E%CAVATld1 CY - 100- 100 - 50.00 6000 40.00 400000 14.00 $400 40.00 40000 500 b0000 8' SEW Li 610 ._.640 18.73 _.0,01500 1600 ._8,10000 14.0 ..7,560 .00 1850..... 9990.0 20,0 10,80.00 OONHI:CTSO►4H 19... t _ -1 605.0 600 000.00 300.00 467.0 167.00 56660 500.00 WO 00 100.00 1 MANIiOIE _FAdI_ 11000.00 2-000.00 _--_Iy06000 2,400,00 1,16800 .2,938.00 12000___ ?,100_00 1000.0 _-__--2,00000 iRENCTIBAFETY 5•,A0 .100000 70000 687.00 60705 500 bW.W 250. 2 CITY SHARE $107,058.33 $125,827.93 61.27,796.08 $140,707.16 $156,609.90 1> y 1 I \ I r ~ ~1 'I l JULY 16, 1992 DEVELOPMENT PLAN - WATER & SEW_R..__ EXPOSITION MILLS OF TEXAS , INC. l FUND ANALYSIS 4 WATER DISTRIBUTION (BOND) STATUS $(x1000) FUND SOURCE 92-0461-08 $250,000 Prior Year Carryover $220,434 TOTAL FUNDS $470,434 EXPENDITURES Exposition Mills Bid $94,963 TOTAL EXPENDITURES $94,983 AMOUNT OVER/(UNDER) BUDGET ($375,471) WASTEWATER COLLECTION (BOND) STATUS $(x1000) FUND SOURCE 92-0471-08 $250,000 Prior Year Carryover $183,442 TOTAL FUNDS $433,442 EXPENDITURES Exposition Mills Bid $12,095 TOTAL EXPENDITURES $12,095 AMOUNT OVER/(UNDER) BUDGET ($421,347) 4EXPOBDFD,WK3 EXHIBIT II r. ell 1992 CAPITAL IMPROVEMENT PROJECT # 92-0461-08 PROJ TITLE: DEVELOPMENT PLAN WATER LINES ! qs ;r!3 1!ant_+5..__J,_(1' ✓ ESTIMATED COST; $250 (x 1000) EVALUATION SCORE: 49- - - -L~1- GROUP ASSIGNMENT: 7 DESCRIPTION: Extend water lines to committed industrial development. Actual sites to be determined as proposed. PURPOSE: Increased revenue. 4 COST CALCULATION: Individual line consideration. r~ FUNDING REQUIREMENTS:CASH FLOWS1ENCUMBERANCES (In Dollars x 1000) ENC EXP ENC EXP ENC EXP ENC EXP ENC EXP ENC EXP 1992 0 20 20 N 20 20 D 20 20 J 20 20 F 20 20 M 20 20 A 23 23 M 20 20 J 22 22 J 20 20 A 23 23 3 22 22 1993 0 N 0 J F M A M J J A S 1994 0 N D J F M A M J J A S ENCUMBERANCES CASH EXPENDITURES BOND REV AIC OTHER TOTAL BOND REV AIC OTHER TOTAL TOTAL 1ST YR $0 $250 $0 $U $250 $0 $250 $0 $0 $250 TOTAL 2ND YR $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL 3RD YR $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 a GRAND TOTAL $0 $250 $0 $0 $250 $0 $250 $0 $0 $250 ENCUMBERANCE DATES: PHASE DATE AMOUNT General Purchase Engineering Design Inspection Construction As Spent $250 Miscellaneous ENCUMBERANCE TOTAL $250 COMMENTS; EXHIBIT III 2120190 18:12 Pq III v NOR N/' Y I. Iv I Ilk s~:u w l i I r 9 •.r~~1 _ PROJECT _•N, fn 4400 ~Y ~ Q 01 I I - 'i~ 7lNTOM I ~ YY/IIC1~LL I .'t I '4'', S •.sr~~r I M ' ~ v r - 14 LIN ♦ Irrrrr~ COlfVln - ~ h,~ !I 1Nd r . ` \ 034 EXHIBIT IV crrr or o~.,ra, rcrlu «ntRiwntrQn~ awwo~eaw ~ 1 i • r e A~r.nd PJo ~r~.,Q ~ PROJECT CONSIDERATIONS • This project qualifies for funding according to the City Infrastructure Financing policy. • The City Council approved funding for this project. ~ • The bid included construction that the City is not funding. i • The low bid for the City share is $107,058.33 which is less than the maximum amount of $199,500 approved by + Council. • The City participation will be $107,058.33 balled on Resolution No. R92-022. EXHIBIT V k 4. s r S CITY COUNCI4 -If ~a pp0 o to F . E ~1 D~ dF ~ 1 O{ 1. 1~,~,~ ~i_[~~~ ~ _ \ t r, 1,Oendi No. %2 A September 1, 1992 CITY COUNCIL AGENDA ITIM t TO: MAYOR AND MEMBERS OF TIff CITY COUNCIL, FROM: Floyd. V. Ilarrell, City Manal?"t?r, a ~ SUBJECT: CONSIDER APPROVAL of AN ORDINANCE TO PROHIBIT THE CONN ii 1.!TION OF HEAT IOCCHANGERS TO PUBLIC OR PRIVATE WATER SYST.IAl RECOMMENDATION The Public Utilities Board, at their meeting of August 19, 1992, recommended to the City Council approval of the proposed ordinance (Exhibit I), SUMMARY The use of heat exchangers that are connected to the water system pose a great threat to the quality of water in our system. This ordinance is necessary to protect the public health, Attached I,% Resolution R91-072 that the Council passed last year and the Agenda item (Exhibit II) opposing the use of these devices, Also, attached is an article from the Texas Water Utilities Journal (Exhibit 111) which lists reasons why these heat exchangers should not be allowed to be connected, BACKGROUND The State Department of health published proposed regulations on October 11, 1991, which would allow heat exchangers to be connected to water systems. These regulations were adopted by the Health Department on February 22, 1992, There were over 200 comments in opposition to these regulations including the EPA, the Texas Water Commission and the City of Denton. The responsibility for the regulation of water suppliers was transferred to the Water Commission on Mareh 1, 1992. An emergency regulation was adopted April 1, 1992. This restricted the use of heat exchangers but did not eliminate their use. On July 310 1992, a permanent regulation was proposed. Again, this did not eliminate their use, It provided for pilot programs ( Exhibit IV It as hard to believe that these devices which even if they work correctly, are a health hazard, have not been prohibited. Since the State will not act to protect the public health, the City needs to adopt this ordinance, e ii r AGENCIES AFFECTED 3, icy/ 17 Citizens of Denton, Legal Department and Denton Municipal Utilities, FISCAL, IMPACT None. t Respect ally submitted, Lloyd V,Ilarrell, CStyPA ger Pre ared by Lee Allison, Director Water Engineering/Op ons Engineering Administ ator J Ap roved by / I kt•1', Nelson, Executive Director Department of Utilities Exhibit 1, Proposed Ordinance 11. Resolution and Agenda Item III. Texas Water Utilities Journal Item IV. Proposed Regulation V. Project Considerations VI. Minutes of PUB Meeting of 8/19/92 I 1 r e 1j F Y r t 15. CONSIDER APPROVAL OF AN ORDINANCE TO PROHIBIT THE CONNECTION OF HEAT EXCHANGERS TO PUBLIC OR PRIVATE WATER SYSTEMS. a This ordinance was reviewed by Nelson. Laney made a motion to recommend approval of the ordinance to the City Council. Second by Coplen. All ayes, no nays, motion carried., I 1 t . i i e:wpdocs\69235 ORDINANCE NO. _ ' AN ORDINANCE OF THE CITY OF DENTON, TEXAS, AMENDING THE UNIFORM PLUMBING CODE AS ADOPTED BY CHAPTER 28 OF THE CODE OF ORDINANCES TO PROHIBIT THE CONNECTION OF HEAT EXCHANGERS TO PUBLIC OR PRIVATE WATER SYSTEMS; PROVIDING FOR A PENALTY IN THE AMOUNT OF $500.00 FOR VIOLATION THEREOF; AND PROVIDING FOR AN EFFECTIVE DATE THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: q SECTION I. That section 28-145 of Chapter 28 of the code of ordinances, amending the Uniform Plumbing Code, is amended by adding a new paragraph 15A to read as follows: (15A) Section 1002. Section 1002 is amended by adding a new paragraph (e) to read as follows: { (e) It shall be unlawful for any person to connect or allow a heat exchanger to remain connected to a public or private water system if the heat exchanger returns water to the public or private water system. SECTION II. That any person violating any provision of this ordinance shall, upon conviction, be fined a sum not exceeding $500.00. Each day that a provision of this ordinance is violated shall constitute a separate and distinct offense. SECTION III. That this ordinance shall become effective fourteen (14) days from the date of its passage, and the City Secretary is hereby directed to cause the caption of this ordinance to be published twice in the Denton Record-Chronicle, the official newspaper of the City of Denton, Texas, within ten (10) days of the date of its passage. PASSED AND APPROVED this the day of 1992. BOB CASTLEBERRY, MAYOR ATTEST: JENNIFER FIALTERS, CITY SECRETARY BY: ~~yHlBI~' ~ 1 I _ k>F 17 APPROVED AS TO LEGAL FORK: DEBRA A. DRAYOVITCH, CITY ATTORNEY ~ c • BY., i I r PAGE 2 ;e - - 1 a WIALL0009c 1705.4 , RESOLUTION NO. 42 2Z - 0 A RESOLUTION OPPOSING A PROPOSF IN THE CHANGE CODE WHICH WOULD ALLOW POTABLE WATER USED BY HEAT EXCHANGERS 1 t RETURNED TO THE POTABLE WATER SUPPLY DATE, SUPPLY; AND DECLARING AN EFFECTIVE a WHEREAS, there is a proposed change to the Texas Administra- tive Code (TAC) Title 25, Part it Chapter 337 to allow potable water to be used for heat exchangers and returned to the potable water supply; and WHEREAS, the heat exchanger constitutes a cross-connection where water of unknown or questionable quality could be returned to the public water supply distribution system; and WHEREAS, heat withdrawn or added can affect bacteriological water quality, corrosiveness, and loss of required chlorine resi- dual content; and WHEREAS, freon and compressor oils are potential contaminants, and two freon compounds are listed by Environmental Protection Agency as unregulated contaminants and possibly future regulated contaminants; and WHEREAS, respected water related organizations such as Uni- versity of Southern California Foundation for Cross-Connection Control and Hydraulic Research, American Water Works Association and American Backflow Prevention Association, are opposed to heat pump systems and nationally recognized plumbing codes prohibit them; and WHEREAS, only several degrees of change in water temperature could cause leaks in water mains, especially in PVC lines during periods of freezing temperatures; and WHEREAS, the Water Utility has th3 responsibility to the cus- tomer meter for quality and purity after the meter it is deemed out of the control of the utility and considered "used water"; and WHEREAS, the public drinking water system was not designed or intended to ne used as a "heat sink" or as a source for hundreds of heat exchangers; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES: ST ION I. That the City of Denton opposes the proposed change to Texas Administrative code (TAC), Title 25, Part I, Chapter 337 to allow water from heat exchangers usin \ to be returned to the potable water su 1 9 potable water pp Y. ~ t"s 'i 1 SECTION IT. That this resolution shall become effective im- mediately upon its passage and approval, SECTION III. That the City Secretary is hereby directed to forward a copy of this resolution to the Texas Department of Health, James E. Pope, P.E., Director, Division of Water Hygiene, 1100 West 49th, Austin, Texas 78756. PASSED AND APPROVED this the Z_4AL day of jj ~ 1991. BOB CASTLEBERRY, MAYO ATTEST; i JENNIFER WALTERS, CITY SECRETARY I APPROVED AS TO LEGAL FORM: ~ DEBRA A. DRAYOVITCH, CITY ATTORNEY BY: I /l r-`7 F `s n 21-19 CITY COUNCIL AGENDA ITEM TO, MAYOR AND MEMBERS OF THE CITY COUNCIr. FROM: Lloyd V. Harrell, City Manager SUBJ; PROPOSED TAC RULE CHANGE CONCERNING CROSS-CONNECTION 1 9 { RECOMIC&RDATION Staff recommends the resolution be sent to Texas Department of Health, opposing the change to Texas Administrative Code {TACT, Title 25, Part I, Chapter 337 allowing the use of potable water by heat exchangers which will be returned to the potable water supply. SUMMARY The heat exchanger constitutes a cross-connection where water of unknown or questionable quality could be returned to the public water supply distribution system. Heat withdrawn or added can affect bacteriological water quality, corrosiveness, i and loss of required chlorine residual content. Freon and compressor oils are potential contaminants. Only several degrees of change in water temperature could cause leaks in water mains, especially PVC lines during periods of freezing temperatures. The potential for illegal taps and unmetered use of City water is increased. The Slater Utility has the responsibility to the customer meter for quality and purity, after the meter it is deemed out of the control of the litility and considered "used water". In short, the city's public drinking water system was not designed or intended to be used as a heat sink or source for hundreds of heat exchangers. BACKGROUND A company, Demarco Energy Systems, has over the past several years been trying to obtain approval for an energy saving device which takes water from a Public Water Supply Distribution System, passes the water through a heat exchange coil in a heat pump, and returns it to the distribution system through a second tap. The distribution system acts as a heat sink. They have retained the services of ex Attorney General, Jim Mattox. and have been successful in getting a proposed rule change through the Texas Department of Health which will allow their system to be used in Texas. ~ 1 li i PAGE 2 PROGRAMS / r DEPARTMEtrTS VR GROUPS AFFECTED Citizens of Denton, Denton Municipal Utilities, Texas Department of Health, City Council, FISCAL IMPACT None s ~ Respectfully submitted, Lloyd V. Harrell City Manager Prepared by; o I Nancy 'J. Towle Administrative Assistant, Utilities Approved bV: R. E, Ralson, Executive J~J Director of Utilities I 1 Exhibit I Resolution II Letter to Department of Health M Y 1 A Important Notice To All Utllitie d s HEAT EXCHANGER FINAL RULES PROPOSED ~f~ 5~f/. On F'ebruary22, 1442 thcSlalc Board don system leaksduetowinpern• 11, Physical gllahl,rsa /~a a ' of f lealth in spite of what man saw as o wafermay, changes tiered. _ Z a tremendous outcry from the water Iureand increased num• i2 L'rhi J 1 ber of main taps, 1~ ~ _ / utilities industry in Texas) revised the form Plumbiniende, d "Rules and Regulations for Public Wa• G, Depletion of available chlorine B.O.C.A. Plumbing Code both ter Sysfams" to allow the connection of residual could result in bacterial require water used for cooling heat exchanger units to the public water regrowth problems, purposes be wasted through an air distribution system. Such units would gap to a drainage system, a use the public water system as a heat 7. Increased scaling of pipes and sink, by taking water from a water main, clogging of screens in home op- 13. Probability of quality complaints passing it through a heatexchanger, and Pbancas due to Icmperature, in- from adjacent customers. then returning the water to the potable duced chemical precipitation, water system. 14. Water purveyor's abilitytomoni-' T hose who filed written comments S. Udlity liability issues, tot, control, and correct distribu- (sonic 200) opposing the subject revi- lion system water quality deft- siontodierules andregulations included 9. Increase in water corrosiveness. cienciescompromisel, officials of the American Backflow Pre• vention Association, American Water M Lossofbasiccontroloverutifities 15. Erodes publi confidence in the Works Associadon•Texas Section, the distribution systems and deliv- ability of water suppliers to de- League of Women Voters, the Texas ered water quality, liver safe product Association of Municipaf Health Offh- cials, the Texas Municipal League, die Texas Rural Water Association, the TexasSocielyofProfessional Engineers, - the Texas Water Corn mhission,theTexis Leading producers of filter sand Water Utilities AssociatfonandtheU,S, and gravel since 1914 Environmental There Protection A x- gio GRAVEL glen 6 6.. There e was also opposition sition ex- NORTHERN COMPANY pressed by many municipalitiesandother Process Media Supplier utlides, engincenng firms, and others - .Slandard Gradalions: Sand Blast Sand, Anthracite, including several of the T.W.U.A. Dis• 1,h`x%° Gravel , IriclsandChaplers, Garnet, Manganese Green S<nd, xGrave t 1 flmemle, Aluminum Silicates, The comments/concerns ox pressed by y, x Gravel Filter Ag", Zeonres, Birm, Porce- those opposing the proposed change were y,"xya" Gravel lain Sails, Coke, Calcium Car- as follows: 80-1,20mrn Sand bonates. Diatomaceous Earth, .45-55mm Filler Sand Powdered and GranularAclivalod - Inducement of adverse bacterial Carbon available. Spacial gradations, with reason. growth in t ho water and in the ablo lolorances ava0able distribution lines because of in- * Packaged: 50 & 100 lb. creased water temperature, ' Uniformity Guaranteed bays/palletized; 1, Ph & 2 ton super bags or bulk. 2. Potential cross connection con- s Shipping via railroad, highwayor lamination as a result of single- river barge. Export containers. wall consuuctien of heal ex• Contract railroad tales available changer unit, x.nw Toll Free 800/962.7190 w a FAX 3191263.2857 3, Counterproductive to assurance - of safe drinking water, 4. Potential for increased theft of Service. N0RrtIHRN GRAYhi1. COMPANY 5. Increweilikelihood fordistribu- L+NC0VPrraNCE'WITH MM48100F9 R0. Box 307 Muscatine IA 52781 1 2 JULY 1992 TEXAS WATER UTILITIE•9 JOURNAL 7 16. Possibility of mechanical failure CC~~ y and mspecte<t profession it or a• " P a ofequipmcntlscverprescnt. nt g a' ~to roanycoHdensy"~. ooh~°o'°' nizations, thduslrlii!processai~aiy0,4 s 17. Citizens demand drinking water 30, Would send a policy message leTpl, O OIQP rs od~~rv lch of the highest possible quality, that Texas Board of Health is thepublic water, supplysysiem oj)'i/l / 17 18 unconcerned about the potential cials do not have sanilary control, . Citizens do not want to be cx. for contamination of a a unless the said connection is made Posed to potential leaks orLmns• public in accordance with therequiremems £er fluids, even if they are classi• drinking water system, ofparngraph (1) of this subsection, fiedas non•toxic, Alrsscrnumber(about 65)fileticom- Publicwatersystemsmayalloivthe meals supporting the revision to the use wuQer rrohh potable wwic ater 19, This is a basic change in the phi, Rules and Regulations, and offered die cupplyonlyafterobtainingwritten losoPhYoflheTexas Depanmeni following reasons for their sup of Health, port: permission from the Executive Di- rector, Permission for installation 20. water will be dial slugs of stagnate 1 and More cooliig h mes,odofheatin9 of heat exchange units will be Probab wafer will b, reutrned to thepub• and cool rig homes, gran red only afrera demonstration he water supplydistribuuon sys- 2. Saves on utility bills. to the Executive Director that the tcmWhen unltsareffistlurnedon installation of the heat exchange afterextendedPeriods ofnonuse, 3. Proven technology, units will not adversely affect pub. tic health and will not impair the 7.1, Threat to integrity of publicwgter 4. Eliminates consumer use of fossil ahihtyofthewatersupplysystemto i supply, provide adequate water service to fuels for heating and cooling. all customers. The written permis- 22. Increased costs to water compa• S. Non-Polluting sion granted may impose specific tics Passed on ultimately to con • operotional andmonitoringrequire• sumers, 6. Utilizes renewable crier mentsuponthewatersupplysystem energy rc- as deemed necessary by the Execu• 23. Unreasonable liability to water source tive Director. utilities, 7. Are efficient in hot and cold weather n' Texas Water Utilities Associa• 24. Controverts requirement of uni• tion(and others) expressed opposition to form plumbing code which has 8, Cost effective and universal) the adopted emergency nlicandcondn• been adopted by many Texascit• available universally ues to seek full prohibition language in ies, the Rules and Regulations, 25, Con Do not require backup systems It is anticipated the proposc,i final Crary to the intent oFthe fed, rules will be published in the 'Texas erally mandated Safe Drinking 10. Freon is "essentially" nontoxic Register about the time you receive this Water Act which is established to issue of the JOURNAL, and that the protect the public drinking waur 11. Reduced demand on elecuic and language of the final rules will be iden- from all possible contamination, natural gas tical to thatcontained in the emergency rules. After this publishing,acominent 26. Potential for legal challenges 12. Safe Period (usually30days)will beprovided against water purveyors for al• to allow individuals or organizations to lowing the use of these types of 13. Save me nlonry in lower uhlif file written comments either in support systems, bills Y oforinopposiuontothopublishedrules, We encourage you to bring this matter 10 27, 'reorl and compressor oils are The revisions adopted by the State Genetal l Maugerr,, your poteotentialcontaininalesforwhich Board Ofllealthgran ledapprovai[cheat Cow nc or purveyors will have limited orno exchanger units with little restriction. Board Members. Makesurelheyander• co n trol over, stand this important matter, Everyone (reg!Jdless of the number of customers 28, Largopotrntialiscreatedforille• On April 1 1992, the reorganized youscrvc)shouldbeadequatelyinformed Tcwu Water Commission adopted an gal tips and ter. untacterod use of emergency rule, which read (in part) ns and Opposition ready tion to to explain allowing dieirdlesColl nupport for or pitheyor's water. ecli0n Of heat exchangerunits to the public water 29. Overwhelming opposition by Nowritercomiection ronirin rtib• system. We anticipate many utilities \ other state regulatory agencies !ic seater supply system shall will be contacted by their citizenslcus- he lomers desiring more information or 8 TEXAS WATER U71T,1lTIE8 JOURNAL I IlUL'Y 1992 guidance on the issue, issue be held throughout file State Io Once thoproposedfinalrulesarepub- allow inputfromtheindustry, If apublic lished, we urge you and/or your utility to hearing is held we strongly encourage I, 'IT'S VERY SIMPLE study this issue and filecomments with you to have yuurCity Manager, General Till line of water the Texas Water Commission, Water Manager, Board President and/or Mayor UUlidcs Division, Monitoring and En- attend the hearing and make comments products treatment over 13 years of : offers DESIGN, forcemeat Section, P. 0. Box 13087 • to the Texas Water Commission, For TOTAL Capitol Stadon, Austin, TX 78711-3087, information on ascheduled hearing, con- 1 , As a part of your comments, we suggest tact the'rexas Water Utilities Assocla- you request that public hearings on this Lion Central Office at 512/459.3124.* TEXAS WATER UTILITIES ASSOCIATION CHOORINATO S- IS PLANNING A ' capahi~htfrom 4 500 PPD Solid S fitly Hig d 7~..y~~F~•ATEXCHANGER hestquali~y Inlixnal Paris- hietime springs feio sewer rite _ valve , / t7/~~+/r w Ll~1/!/f~f!~■/1■1777~'~fff/'V/`e/■~"/~f/~)N lEi/~i~ A *i Vi ~,i►~,L yi 0 w R valve and i ~.iet The seminar is tentatively being scheduled for SULPHONATORS JULY 1% 1992 IN AUSTIN ' Capaciteahorn 10 to 450 PPD • Solid PM I tWy igs, The registration fee will be nominal in the hope that machined r • ufeame sprigs, U'Imin DIRECTORS•CITY MANAGERS line silver tale valve and Intel MAYORS•GENERAL MANAGERS Easy n,alnlen. AND ALL OTHER INTERESTED PARTIES ante STATE-WIDE WILLATTEND, IF YOU WILL BE UNABLE TO ATTEND • NOTIFY SOMEONE FROM FLOW PROPORTIONING YOUR CITY AND ASK THEM TO ATTEND AND PROVIDE A REPORT GAS CHLORINATORS BACK TO YOUR CITY OFFICIALS AND UTILITY. • Linear units born Io Iv 500 PPD Please contact the Texas Water Utilities Association to register • malmplelely isle. and to obtain additional information • operates an 4.20 milliampere or 1.5 512/459-3124 °013 De i _ • Exllemely accvrale CERTIFICATION-TYPE QUESTIONS 1. When a coagulant reacts with ilia 3, yterobiebacieriarequireanenviron• 80a UNITS FOR alkalinity of raw water a or an; meat; LIECHL0RMATI0N a. rise in temperature is noted a, free of oxygen ' Available in Man al Flow Proporlioninq b. increr~tse In turbidity Is expected b. with dissolved oxygen and Compound Loop c. Lisle and odor developes c. free of facultative bacteria d. "floc" is formed d. with a pH of 10 or more FOR COMPLETE INFORMATION AND SPECIFICATIONS CONTACT: 2, Parable water well sties must be 4. Short circuiting in a sedimentation enclosed by: rank is: a. a chain in link fence a. an electrical problem \w° b. a bil l wire fence b, a pump problem IN5 T i-4-jiv1E=N"I i - 1NC c, an intruder-resistant fence c, a coagulation problem 1655} e: P.O. Rex : 0215u1herl.535ow 317 d. a concrete retaining wall d. a flow preblenl Phon615, , PA .1 357 (elnswerson page 22) cex: 215 5384442 JULY 1992 TEXAS WATER UTII,TTIES JOURNAL 9 r J ,.w q Q~ _ /2 S1~' is leaking, the sewer line must be tepaired-~z' k++.1 or rePlaced as described in subPareBraeins uughly d New t shalt.. uisnfectrd in n accordante with l-_5 sA} "'here ere a sanitary sewer ~ lint. rallals a water line, the sewer line A) or ID) of this paragraph. AWWA Standard C651 and then flushed shall be constructed of cast iron, ductile and sampled before being placed in service, iron, or PVC meeting AS12vf specifications Fi )ne sewer line need not samples shall be collected for mmrobnologn pith a pressure faung for both the pipe and ba disturbed where a new water line is to cal analysis to cncck the effectiveness of the ;ohms of 150 psi. The vertical separation cross over lby two feet or morel exutng disinfection procedure wn•ch shall be to' shall be a minimum of two feet between ewer lines snowing no evidence of leak- pelted if contamination persists. A mtm• outside diameters and the horizontal sepals. age. Should excavation for the water line mum of one sample for each i.000 feet of " Lion snail be a minimum of four feet be. produce evidence mat me sewer ime is leak. completed water one will be required or at tween outside diameters. The sewer line ng, then the sewer hne must be repaired or the next available sampnng point beyond shall be located below the water line. replaced as described in subparagraphs (C) 1,000 feet as designated by the design Will- or (D) of this paragraph. rieor. t (13) Where a sanitary sewer (2) Unless sanitary sewer man- (g) Interconnections, line crosses it water line and the sewer line holes and the connecting sewer lines can be Each proposal for & direct is constructed of can iron, ductile iron, or mule watertight and tested for no leakage, connection between public drinking wars PVC with a miwnum pressure raung of they must be installed so as to provide A systems under separate administrative ace 150 psi, an absolute minimum distance of minimum of nine feet of horizontal clear. thor(ty will be considered on an individual) six inches between outside diameters shall an" from an existing or proposed water basi& be maintained In addiuon, the sewer line fir. Where the nine-foot separation dis• yf^ shall be located below the water line where ranee cannot be achieved, an encasement possible and one length of the sewer pipe pipe as described in paragraph (1)(D) of this (A) Documents covering the must be centered on the, water one, subsection may be used for the water line, responsibility for sanitary control shall Ac• company the submitted planning material, (3) Pia hydrants shah not be in- (C) Where a sewer line stalled within nine lest vertically or horv rrosseal under a water line and the sower runtelly of any sanitary sewer line (8) Each water supply skull Line is constructed of AAS truss pipe, sarti• regardless of construction, be of a safe, potable quality. tar somi•hgid plastic composite pipe, city (2) Where an (nteruaaettioa e' or concrete PO with gasketed joints, (4) No physical connection shall between systems is proposed to provide a PiP be m&& between a drinking water supply a minimum m two-foot separation distance B be second source of supply for one or both shall be malt wined. The initial backfdl and a sewn fine. Any appurtenance shall ll be ztd be certr.,u stabillud sand two or desl&rtod and constructed so as to prevent systems- the a system being utibe cap a reef s bags of cement per cub;. , ' tr any possibility of sewage entering the and source of supply must be able of u4d) for all sectiau of sewer lhn6 wither water system, supplying a minimum of 0.35 gailian ps line, lids initial minute per connection for the tool numbs beekfiU feu shall of be the from water one quarw diameter (in No ewer line. carrying do- ctions in the combined diwibtftioa m rile or industrul wastes shell cross sire- systems. tems. below the eeaterline Of the pips to one plea uctu mains to pumping equipment. Water diameter (but not less thin 12 inches) above litter shall not be installed closer than 10 the top of the pipe, feu to septic tank draudields. No raw water No water conneclaw from lines shall be installed within five feet of any public drinking water supply system (D) Where a sewer line any tiles Or carierete sanitary sewer, shall be made to any estaill"uneat ahem crosses over a water Una all portions of the an actual or potential conuminsma or sys• (f) Sanitary precautions and disin• PVWO* sewer line within nine feet of the water line fection. Sanitary precautions, flushing, dis• tom hAZUd exists the drinking an air M 'Ad y shall be constructed of can iron, ductile then between the niawater supply did inhction proctdures, and microbiological e iron, or PVC pipo with A presaum rating Of the source t air potential omoo lna impruThti• I At least l50 psi orstappropC4te. adaptors., sampling &s prescribed in AWWA standards containment gap is a must be must bd iuprig for disinfecting water mains shell be fol. plated on In lieu of this procedure, the new convey. lowed in laying water fines, cal and. instead, reliance ancel may be encased in a joint of 150 psi individual "inrenhal' au gaps or mecluut l pressure class pipe At least lg feu long and (1) Pipe shah not be laid in wa• batldlow prevention devices, Under these two. nominal sizes larger than the new con- let or placed where it can be Ilooded with conditions. Additional protection shah. be re• vey&nte. The space around the carrier pipe water or sewage during its storage or instal- quired in the meter in the form of A shall be supported At five foot intervals with ladon, bAtkflow prevention device tin amordanx spacors or be rolled to the spririg line with (2) Special ptecauuoas must be with AWWA Standards 0510 u+d C511, washed sand. The encasement pipe should taken when water trines are laid under any and AWWA hlanual h114) on those wtab be centered on the crossing and both ends flowing or mtem mttent stream or senuper• l shmenu handling substances h. The ndua or sealed with cement grout or menifactuted nanent'ooiy of waist such as marsh, bay, hazardous to the public he t w ore -al, purveyor need not require C p or estuary, In Giese cases, the water main non at Ole water service entrance if an shall be installed in a separate watertight adequate cross•wnneruon +:oauol program (Ii) kite sewer line need not pipe encasement and valves must be pro- is in effect that Includes an annual nspoc• Lie disturbed where a new water line is to be vided on each side of the crossing with lion and testing fly a certified backflow installed parallel to an existing sewn line facilities to allow the underwater portion of prevention device htster. It wnl be the re- at allows no evidence of leakage and the the system to be isolated and testut to defer- sponsibility of the water purveyor to ensure 'stet line is installed above the sewer line a mine that there are no leaks in the underwa• that these regwremrents are met. umum of two fcct vcrucally and four ter line. Alternately, and wish me executive ...~r...~~ VWmut horuontetly. Should excavation for the director's permission. hrte watertight pipe Vo '.ova connection om / wain line produce evidutce that the sewer encasement nhav ce omnted, any public dnnA rig water supply system , I - - - 992 17 TorReg 533J proposed 5ecfioes July Jf, ! ` shall be made to any condensing, cooling, faces must be approved by or maustnal the United State op e of the com0 4~2ptgoygl po. I process or any other system of Environmental Protection Agency, the r w for- each n2o 6r' epEK~Oa, nonpouble usage over which the public wA• United State Food and Drug Admiriistro. riteinth f~J e > {er supply system officials do not hive sari- Lion, the United State public Health Service, Lary control, unless the said conneaion is or the National Sanitation Foundation. Ef• flit A minimum fpm c made in accordance with the requirements fecuve January I. 1993, any newly installed rule residual of 0.5 mgfi or. if chlorsmiriw of puagrapn t 1) of this subsection. Water surfaces shall conform to ANSIINSF Stan• are used as die Primary disinfectant a chic. from such systems cannot be returned to the daid 61 and must be certified by an organi• rarwrie residual of k.0 mgA (maawred as potable water supply. Public water systems zation accredited by ANSI. Lout chlorine) shall be maintained in the may submu a written request to conduct water being hauled, Ch3onna or chtori se plot studies on neat exchangers which re- containing compounds may be added on t turn water to the public water supply, pikol (C) The tank shall have a "batch" basis to maintain the required resid- studies shall not be conducted prior to re• manhole and a manhole cover which over- ua1, cecvutg written approval from the executive ceps the raised mwole opening by it mini. director, if the request is granted, the will. mum of two inches and terminates in a en approval may impose specifi downward direction. The cover shall fit (L) Operational records de- operational. and monitoring requiremen firmly on tha manhole opening and shall be tailing tilt amount of water tiaiiled pier. upon the water supply u deemed necesw kept locked. chases. and sauce of watr ,shall . be r by the executive director, maintained. (D) "a Lank shall have a Pensrng SIAbotis must be provided with in vent which is faced downward and locoed §290,41. Minim" Water System Capacity au gap between the filling outlet hose and to minimize the Possibility of drawing con. Regrdremsenrr, the receiving tank to protect against back t1minants Into the stored water. The vent (a) General provisions. The fol. siphonage And cross -contaminanon, must be screened with 16-mesh or finer lowing requinmenta arc to be used in evil. (4) All backflow prevention de- oirosion resisunt material, uanag bath the tool capAddea for Public virus shall be tested upon irwallation by a water systems and the capacities at ind vid- backflow prevention device testa u desig• (G) Connectiotu for filling tier Pump atstiom and presnire p}•sea 71ie nAted by the water purveyor, 11 is recom. and emptying the unit shall be properly capac d a tistad following am ralaemut re• mended that the designated tester be Protected to prevent the Possible entrance of gtdrementa only, Additi onal aupply, ssotaM certified by the manufacturer or w specified ontsmination, These openings must be pro. service pumping, and pressure msdatetitmce in the water purveyor's regulatiorrs, It is vided with caps and keeper chains, facilities will be required by the-oommis- strongly recaramended that All bacrflow Sion If A normal operating predauri of 33 psi prevention devices be tested annualky with carutot be maintained througbout die M- their "lest and mttintenartca" report forms (F) A drain shall be provided tun, Additional capacities will dw be to- reamed for a minimum of three years, wh1<.h will compleWy amply the tank for quired if the system is uriabk to tasainula a cleaning or replica. minimum preasum of 20 fire diaring vention (5) The use, a bacconne pro. figlrnw dine flushing, aad,ootbs r ee al SW b device at the service connection rdinass. In All sections shall be considered u additional baeildiaw (G) When a pump is usad W co gave,Trar• protection and shall not negass the use of transfer the water from the tarsi, the pump ury requarme u, tool ssuega rapacity bacicflow protection on Inteanal baxards as shall be permanently mounted with a Par. does not ineliide pressure lanlr apaclry. outlined And enforced by local plumbing marient connection to the tank. TI~yY (b) Community water systems. codes. charge side of the pump shall be protected between uses by a protective cap (1) Ground wale strpply to. (i) Water hautiag, Whet driokirtg and keeper chain. qu temertu Are as follows. water is distributed by oak boric or trailer, i, it must be accomplished in the following (A) If fewer thaw 50 emnec• manner. (fI) Hosts used for the VW_ for of drinJdng water to and froth the tuck irons without ground storage, die system (1) Water shall be obtained from shall be used only for that and must have the following, an approved source, labeled for drinking water onlyos" (i) a well capacity of 1.5 (2) The equipment used to haul shall conform to ANSI/NSF Standard 61 gallons per minute per conneenart; And the water must be approved by the execu• and must be certified by an entity recog. live director and must be cornsi ucted as nixed by the cornmission. Hosea And related (U) a preaeum• tank ca - follows. appurenances must be cleaned and disir• pwty of 50 gallons per connection. fected on A regular basis during prolonged (A) The tank atick or hailer use or before start-up diming irtermiltent (8) If fewer Lhan 50 connec- shall be used for uansperting drinking water use. HOW must be Properly stored bctwrtn tions with ground storage, rho system must only and shall be labeled "Drinking Water." uses and must be provided with caps and have the following: Taroks which have been used previously for kaper chains or have the ends connected purposes other than vansponing potable liq• together, 0) a weal capacity of 0.6 OAS shall not be used for hauling drinking gallon per minute per connection; water. (f) 'Ihe tarok shall be disin. (ii) A total storage capac• fected monthly and at ally tune that contam• try of 200 gallons per connection; (13) ';he tank shill be water- ination is suspected. (iii) a service pump ca• tight and of an approved material which is paciry of 2.0 gallons per minute per cornice, ,mPervco_j? and easily cleaned and disin• 0,; At tton; and fected Any paint or coating and any plastic month from each Link shall b: collected and k ca Of fiberglass materials used w contact sur• Subnutred for microbiological analysis to peaty of 20 gallons pet connection, 17 TexReg 5334 July 31, 1992 ' Texai Regater 0 . [LDL)) CITYof DENTON MUNICIPAL UTILITIES/ ?01•A Texasstreet i Denton. iX76201 November 19, ,991 Mr. James E. Pope, P,E. Director, Division of Water Hygiene Department Of Health 1100 west 49th Street Austin, Texas 78756 { RE: Proposed TAc rule change concerning the cross-connection. Dear Mr, Pope: I would like to express the City of Denton's opposition to the proposed rule change allowing the cross-connection of heat exchangers to the potable water supply (TAC, Title 25, Part I, Chapter 337), The reasons for opposition are many. The use of closed-loop heat exchanger constitutes a cross-connection and water of unknown or questionable quality could be returned to public drinking water supply distribution system. Heat withdrawn or added can affect bacteriological water quality, corrosiveness, and loss of required chlorine residual content. only several degrees of change in water temperature could cause leaks in water mains, especially PVC lines during periods of Water Utility has the responsibility to the ingcustomaremperature e meter for quality and purity. After the meter it is deemed out of the control of the utility and considered "used water", The potential for illegal taps and unmetered use of city water is greatly in.-:ceased, The public drinking water system was not designed or intended to be used as a heat sink or source for hundreds of heat exchangers. Freon and corapressor oils are potential contaminants. Two Freon compounds are listed by the Environmental Protection Agency as unregulated contaminants and possibly future regulated contaminants. X H I B I I T s f Page fb!i1 :or all of the above raenticned reasons the City of Denton would like co join the ranks of tee .'.merican hater Works Association, University of southern California Foundation for Cross-connection control and Hydraulic Research, and the American Backf low Prevention Association opposina the cross-connection rule change. I am personally bringing forth a resolution before the City council , of Denton opposing the rule change. I do not believe all the ramifications and consequences of the rule change have been clearly an consider the proposed hange d thoroughly 1such time xamine that uree can a to be public water supply will not be compromised, guaranteed that the Sincerely, i R. E. Nelson, Executive Director of Utilities LKA.nt TAC RULE ii fl PROJECT CONSIDERATIONS Ul;,t i 7 /7 • Heat exchangers that are connected to a water system are a health hazard. • The City council approved a resolution opposing the use of these devices, Resolution R91-072, a • The Texas Water Commission has not prohibited the use of heat exchangers. • There is a need for the City to adopt this ordinance to protect the public health. I F I FXHEBIT V f x pw~ fs . q \ L.. CITY = GOU.rXIL - i - 0UDpppU^ { . . O~~pp0 (1dF J) o'Op:t C, , ~tr~, ,~Cppu.v t f( t i _1. tl~ «ll1 a tla~ c~~ 1 1-1 1 4 ft s1 e CITY COUNCIL REPORT FORMAT DATE: September 1, 1992 cy7 . TO: Mayor and Members of the City Council 1 FROM: Lloyd V. Harrell, City Manager P SUBJECT: Consider an ordinance abandoning and vacating a sanitary sewer easement recorded in Volume 549, Page 395 of the Deed Records of Denton County, Texas and abandoning and vacating the rights to operate and maintain the east/west 6 inch sewer line as shown on the Golden Triangle Subdivision plat recorded in Volume 4, Page 28 of the Plat Records of Denton County Texas. RECOMMENDATION: The Development Review committee recommends approval The Planning and Zoning Commission recommends approval SUMMARY/BACKGROUND: The attached drawing illustrates the easements for proposed abandonment. Stewart A. B(Al, Hibernia National Bank in Texas, has requested that the City abandon these easements to facilitate the potential sale of the Carriage Square Shopping Center. Many years ago, the 10 inch sewer line to the south was relocated around the building and a new easement was given. The old easement was not abandoned at that time. The 6 inch sewer line was abandoned many years ago and will never be reactivated, E AEB0019D r v, Y a d ALL00312 ORDINANCE NO. AN ORDINANCE VACATING PUBLIC UTILITY EASEMENTS IN THE EUGENE c PUCHALSKI SURVEY, ABSTRACT N0. 996, AND BEING A PART OF BLOCK NO. 1 OF THE GOLDEN TRIANGLE SUBDIVISION TO THE CITY OF DENTON, TEXAS, DENTON COUNTY, TEXAS; AND DECLARING AN EFFECTIVE DATE, WHEREAS, the City of Denton has received a request for 'I abandonment of sanitary sewer easements from the Carriage square Associates, Ltd., owners of the affected property; and WHEREAS, the City Council of the City of Denton has determined that said sanitary sewer easements being vacated are no longer needed for public use; and WHEREAS, the fair market value of the easements have been determined and received, as required by Section 272.001 of the Local Government Code and DENTON, TEX., CODE ch. 2 art, IV. (1991); NOW THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: 5 CTION I. That the easement created in a document evi- dencing this conveyance from Golden Triangle Properties, Inc. to the City of Denton, Texas, recorded at Volume 548, Page 395 of the Deed Records of Denton County, Texas, and described in Exhibit "All' attached hereto and incorporated herein by reference, and an east/ west sanitary sewer line easement being six inches (611) in width as shown on the Golden Triangle Subdivision Plat recorded at Volume 4, page 28, Plat Records of Denton County, Texas, are permanently vacated and extinguished as easements for public utilities, SECTION II That by reason of such vacation the City of Denton's property interest in the easements shall, by operation of law, revert to the owner or owners abutting the easement herein abandoned and the City of Denton releases any and all claims to the use of the property as an easement for public utilities. SECTION III. That this ordinance shall become effective im- mediately upon its passage and approval. PASSED AND APPROVED this the day of 199;?.. / BOB CASTLEBERRY, MAYOR I ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: Y, q P 1 3 1 ih.lu APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY BY: i 1 Page 2 a' i r r IS(Ii,,,,,.t JJr111„_/,_ z ~"e-v EXHIBIT A Being the free and uninterrupted use, liberty and privilege of the passage in, along, upon and across the following described prop- erty, situated in Denton County, Texas in the Eugene Puchalski Survey, Abstract No. 996, and being a part of Block No. 1 of the Golden Triangle subdivision by plat recorded in Volume 4, Page 28, of the dPlat r Records, of 6Denton County, Texas; BEGINNING at a point on the east boundary line of 'the above mentioned Block No. 1 (same being the west right-of-way line of Collier street) 48.5 feet north of said Block No. 1 southeast corner; THENCE t to a point fornorth acorner ein the mwest boundary line of said eBlor lss, ockeNo. THENCE north 0 deg. 02 min. 30 sec. west, with the west bound- ary line of said Block No. 1, 13.72 feet, to a point for a corner; THENCE south 43 deg. 15 min, east, 503.00 feet, more or less, to a point for a corner in the east boundary line of said Block No. 1; THENCE south with the east boundary line: of said Block No. 11 13.73 feet to the place of beginning and containing 0.115 acres of land, more or less. y c Page 3 CITY COUNCIL A L t t . I- jh}L oaoo~aoo 13 I f n Q-2 - jE itEl.fit i h F.CITY { COUNCIL` Y ~r _ ~aoQU~ k O p6~ 000 } IT~ ~ ~ ~~0 ti r OVV. # o n I~ _-IO v •J, 7,~~ q ~ a 0 ~f it El 'i 1 7----- Aporctlr:llom_-. CITY COUNCIL REPORT ltil~ V"DG' TO: Mayor and Members of the City Council FROM= Lloyd V. Harrell, City Manager SUBJECT: Resolution Authorizing the City Manager to Sign a Contract with Texas Department of Transportation to Obtain Grant Funds DATE: September 1, 1992 ° RECOMMENDATION; Staff recommends approval of the resolution. BACKGROUND: As part of the eligible local match for Section 9 transit funds, the City submitted a grant to the Texas Department of Transportation (TXDOT). The state grant will count toward local match in planning, capital, and operating assistance for transportation in Denton. SUMMARY: The resolution authorizes the City Manager to sign a contract with the State to receive $138,505 for transit .tin Denton. The City agrees to spend this money in accordance with state and federal guidelines. The City will be using this state money as part of its local match for the Section 9 Federal Transit Administration grant. The grant money will be included as part of the payment to SPAN to provide transportation in Denton. PROGRAMS, DEPARTMENTS, OR GROUPS AFFECTED: Transit users in Denton (i.e. HandiHop/Elderly and trolleys), SPAN FISCAL IMPACT: The City will receive $138,505 in state funds for transportation. E s AqvnJ,j Please advise if I can provide additional information. RESPECTFULLY SUBMITTED, r led V' 4 liloy V. Harrell City Manager Prepared by: Catherine E. Tuck Administrative Assistant t. - r T Y . - Wpm SI ALL0031F , RESOLUTION NO. _ t A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A PUBLIC TRANSPORTATION CONTRACT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION FOR FUNDING PUBLIC TRANSPORTATION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the United States Secretary of Transportation is authorized to award grants for a mass transportation program of projects and budget; and WHEREAS, the State of Texas is authorized under TEX. REV. CTV. STAT. art. 6663b, to assist the City in procuring federal aid for purpose of, establishing and maintaining public and mass transporta- tion projects; and WHEREAS, the City of Denton desires to obtain public transpor- tation funds from the State for the purpose of establishing and maintaining public and mass transportation systems; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES: SECTION I. That the City Manager is authorized to execute a Public Transportation Agreement on behalf of the City of Denton, Texas, with the Texas Department of Transportation to a{d in the financing of public transportation, a copy of which is atta,hed hereto and incorporated by reference herein. SECTION II. That this resolution shall take effect immedi- ately from and after its passage. PASSED AND APPROVED this the day of 1992. BOB CASTLEBERRY, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY BY i, r . a ;.i CONTRACTOR: CITY OF DENTON d~ CONTRACT NUMBER: 513XXF6014 I~ U 3 STATE PROJECT NO.: TX93-90-0411 PUBLIC TRANSPORTATION CONTRACT ~ THE STATE OF TEXAS X j I THE COUNTY OF TRAVIS X „ THIS CONTRACT is made by and between the State of Texas, acting by and through the Texas Department of Transportation, hereinafter called the State, and the City of Denton hereinafter called the Contractor. W I T N E S S E T H WHEREAS, the State is the administering agency for the State Public Transportation Fund as preocribed by Article 6663c, V,T.C.S.; and WHEREAS, the Contractor desires to obtain public transportation funds from the state for the purpose of establishing and maintaining public and mass transportation systen{s; and WHEREAS, the State is authorized under Article 6663b, V,T.C.S., to assist the Contractor in procuring federal aid for the purpose of establishing and maintaining public and mass transportation projects, hereinafter called the Project; and , the MinutesOrder No. Transportation passed enter Commission into te i necessary agreements with the Contractor for fundin transportation projects; and 9 public NOW, THEREFORE; in consideration of the premises and of the mutual covenants hereinafter set forth, the parties hereby agree as follows. t 1 I i~ Men- A G R E E M E N T ARTICLE 1. CONTRACT PERIOD ; This contract becomes effective on the final date of execution by the State's Public Transportation Director and shall terminate on August 31, 1993 unless otherwise terminated or modified as hereinafter provided. Termination of the Contract shall not release the Contractor from the property management standards ° outlined in Article 9 below, ARTICLE 2. PROJECT DESCRIPTION The contractor shall undertake the public transportation project as described in Attachment A and in accordance with the terms and conditions of this Contract. Further, the Contractor shall comply with the provisions of the Uniform Grant and Contract Management Standards prepared in response to the Uniform Grant and Contract Management Act of 1981. The Contractor shall commence, carry on and complete the Project with all practicable dispatch, in a sound, economical and efficient manner in accordance with the provisions of Attachment , A. ARTICLE 3. COMPENSATION A. The maximum amount payable under this Contract without modification is $138,505.00. The State will reimburse the Contractor for the authorized costs incurred in carrying out this project which are further described in the budget contained in Attachment A. The State's payment to the Contractor is contingent upon the availability of Federal and/or State appropriated funds. The State shall have no liability for any claim submitted by the Contractor or its subcontractors, vendors, manufacturers or suppliers if sufficient Federal or State funds are not available to pay the Contractor's claims. 13. To be eligible for reimbursement under this Contract, a cost must be incurred within the contract period specified in Article 1 above and be included in the project budget contained in Attachment A. 2 C I 'c i 7nnda FJn. •__lc~. Ril! r„ia 'icm S f C. Payment of costs incurred under this Contract is fu er governed by cost principles outlined in applicable Federal 4 Office of Management and Budget (OMB follows: ) publications as h state or Local Governments OMB Circular A-87 Nonprofit Organizations OMB Circular A-122 Colleges, Universities, Educational Institutions OMB Circular A-21 D. Costs claimed by the Contractor shall be actual net costs, that is, the price paid minus any refunds, rebates or other items or value received by the Contractor that have the effect of reducing the cost actually incurred. In identified,onathe Cand other ontractor's s billing revenues to the Stshal ate. be so E. All major items or equipment, as described in the capital budget in Attachment A, shall be included in this contract as direct costs. The ?,ontractor hereby certifies that items of equipment included in direct costs have been excluded from the indirect costs. F. Requests for payment are to be submitted to the State no more frequently than on a monthly basis, except as noted below, on invoice statements acceptable to the State. Additional documentation to support all costs incurred during the billing period may be required at the discretion of the State. As a minimum, each billing must be accompanied by a summary by budget line item which indicates the total amount authorized for each line item, previous expenditures, current period expenditures and the balance remaining in the line item. The original invoice with required documentation is to be submitted to the following address: Mr. James M. Huffman, p, E. District Engineer Texas Department of Transportation P. 0. Box 3067 Dallas, TX 75222-3067 G. The State will make payment within thirty days of the receipt of properly prepared and documented requests for payment. 3 r, 1 H. The Contractor will submit a final billing within forty-five days of the contract termination date specified in Article 1 above. I. The Contractor shall make payments • promptly to a].1 subcontractors and suppliers. Failure to do so will be grounds for termination of this contract by the State. The 4 State shall not be responsible for the debts of the Contractor. ARTICLE 4. CONTRACT AMENDMENTS . changes in the scope, objectives, cost or duration of the Project authorized herein shall be enacted by written amendment approved before additional work may be performed or additional costs incurred. Any amendment so approved must be executed by both parties within the Contract period as specified in Article 1. ARTICLE 5. SUBCONTRACTS Any subcontract for professional services rendered by individuals or organizations not a part of the Contractor's organization shall not be executed without prior authorization and approval of the subcontract by the State. Subcontracts in excess of $25,000 shall contain all required provisions of this Contract. No subcontract will relieve the Contractor of its responsibility under this Contract. ARTICLE 6. RECORDS AND AUDITS I A. The Contractor agrees to maintain financial records, supporting documents, statistical records and all other records pertinent to this Contract. f B. The Executive Director of the Texas Department of Transportation, the Texas State Auditor or any of their duly authorized representatives shall have access to the records described in Paragraph A above at all reasonable times during the contract period and for the period set forth in Paragraph t below for the purpose of making audits, examinations, excerpts and transcripts. C. Financial records, supporting documents, statistical records and all other records pertinent to the Contract shall be retained for a period of three years from final payment, with the following qualifications: r 4 r. r (1) I the f any litigation, claim or audit is started be o a shall xberretained untilhall-litigaptions, the ecords laims audit findings involving the records have been t resolved. (2) Records for nonexpendable property acquired in whole or in part with State funds shall be retained for three years after its final disposition. a i ned (3) SWhen records tate sponsoring eagency, theethree-yeararetentionby the requirement is not applicable to the Contractor. U.. The Contractor further agrees to include these each negotiated subcontract, provisions in , E. Contractor audit.procedures shall meet or exceed the single audit report requirements outlined in office of Management and Budget (OMB) publications as follows: State or Local Governments OMB Circular A-126 Institutions of Higher Education and Other OMB Circular A-133 Nonprofit Organizations i ARTICLE 7, FINANCIAL MANAGEMENT SYSTEMS The Contractor's financial management system shall meet or exceed the requirements of the "Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments 1P (49 CFR 19). Those requirements include, but are not limited to: A. Accurate, current and complete disclosure of the financial results of each grant program in accordance with state reporting requirements. B. Records which identify adequately the source and application of funds for grant-supported activities. These records shall contain information pertaining to grant awards and authorization, obligations, commitments, assets, liabilities, outlays and income. C. Effective control over and accountability for all funds property and other assets. The Contractor shall adequately I 5 LI 1 ~r1P ~~Ilj l~(J , "JA ia~:m_.~' safeguard all such assets and shall assure that they are W3 used solely for authorized purposes, D. Comparison of actual with budgeted amounts for each contract and relation of financial information to performance of productivity data, including the production of unit cost information, whenever appropriate and required by the State. E. Procedures for determining the eligibility for reimbursement and proper allocation of costs. F. Accounting records which are supported by source documentation. G. A systematic method to assure timely and appropriate resolution of audit finding and recommendations. ARTICLE 8. PROCUREMENT STANDARDS Contractor procurement standards shall meet or exceed the J requirements of the "Uniform Administrative Requirements for Grants and Cooperative Agreements to state and Local Governments" (49 CFR Part 18), including insurance and bonding requirements. 1 The Contractor shall have written selection procedures which meet the minimum requirements of that document. The Contractor agrees to comply with applicable Buy America requirements set forth in section 401 of the Surface Transportation Assistance Act of 1978 (P.L. 95-599) and the Urban Mass Transportation Administration's Buy America regulations at 49 CFR 660. The Contractor agrees to comply with the cargo preference requirements set forth in 46 USC 1241 and Maritime Administration regulations set forth in 46 CFR 381. The State must concur in the award of all purchase orders for nonexpendable personal property as defined in 49 CFR Part 18. The Contractor will meet all obligations incurred in its subcontracts with its equipment suppliers, to specifically include the prompt payment of monies due the supplier upon celivery of acceptable equipment. Should payment be delayed for any reason, the Contractor agrees not to operate any equipment that has been delivered without the express permission of the equipment vendor and to lend it the same protection it would its own equipment.' G ARTICLE 9. PROPERTY MANAGEMENT The Contractor agrees to Comply with the property management (G~ standards specified in the "Uniform Administrative Requirements for Grants and Cooperative AUreements to State and "Local Governments" (49 CFR Part 18), in its control, use and disposition of property or equipment governed by those standards. Further, the Contractor shall comply with the property management standards adopted by the State in the Texas Administrative Code, Title 43, Chapter 31. In the event that any project facility and equipment are not used in the proper manner or are withdrawn from public transportation services, the Contractor shall immediately notify the State. The State reserves the right to direct the sale or transfer of property acquired under this Contract upon determination by the State that said property has not been fully and/or properly utilized. r y The Contractor shall maintain at least the minimum insurance on all vehicles and other nonexpendable personal property as uquirO by the insufance rn-tge ulatio of the State f Texas t-urxq,ve. ct,or s~coQCi-or ~cu. m ~J1-}-~ I s tr ' rgcto~ c ~itli-441 M rAI(I orye 'r~sur f respec i a of cover'~agef ~f ins ance;'t~ i;ys~o herw li}) 300 in writing by the State, in the event of loss or damage to o g otl project property, whether by casualty or fire, the fair market value will be the value of the property immediately before the eventcasualty or loss due toncasualty e or ;fire, straight line Sdepreciatioln of the asset, based on the industry standard for a useful life, shall be considered fair market value. The Contractor shall not execute any lease, pledge, mortgage, lien or other contract touching or affecting the State interest in any project. facilities or equipment; nor shall the Contractor, by any act or omission of any kind, adversely affect the State interest or impair its continuing control over the use of project facilities or equipment. The Contractor shall notify the State immediately of theft, wreck, vandalism or other destruction of project-related facilities or equipment. ARTICLE 10. LABOR PROTECTION PROVISIONS The Contractor agrees to undertake, carry out and complete the Project under the terms and conditions determined by the Secretary of the United States Department of Labor to be fair and I equitable, to protect the interests of employees affected by the Project and meeting the requirements of Section 13(c) of the Urban Mass Transportation Act of 1964, as amended. ARTICLE 11. CHARTER AND SCHOOL BUS OPERATIONS A. The Contractor, or any subcontractor acting on its behalf, shall not engage in charter bus operations outside the Project area within which it provides regularly srheduled public transportation service, except .s provided under section 3(f) of the Urban Mass Transportation Act of 1964, as amended, 49 USC 1602(f), and regulations pertaining to Charter Bus Operations, set forth in 49 CFR Part 604 and any w i amendments that may be issued. Any subcontract entered into under these regulations is incorporated into this Contract by reference. B. The Contractor, or any subcontractor acting on its behalf, shall not engage in school bus operations, exclusively for the transportation of students or school personnel, in competition with private school bus operators, excF.pt as provided under Section 3(g) of the Urban Mass Transportation Act of 1964, as amended, 49 USC 1602(8) and regulations pertaining to School Bus Operations, set forth at 49 CFR Part 605 and any amendments thereto that may be issued. Any subcontract entered into under these regulatiuns is incorporated into this Contract by reference. ARTICLE 12. MONITORING AND REPORTING i A. The Contractor shall submit quarterly performance reports that provide as a minimum the following: (1) A comparison of actual accomplishments to the goals established for the period. (2) Reasons why established goals were not met. (3) Other pertinent information including, when appropriate, analysis and explanation of cost overruns or high unit costs. B. The Contractor shall promptly advise the State in writing of events which have a significant impact upon the Contract, including: B ~ I \ 9 7 (1) Problems, delays or adverse conditions which will 7 3 materially affect the ability to attain program objectives, prevent the meeting of time schedules and goals, or preclude the attainment of project work units by established time periods. This disclosure shall be accompanied by a statement of the action taken, or contemplated, and any State assistance needed to resolve the situation. (2) Favorable developments or events which enable meeting time schedules and goals sooner than anticipated or g producing more work units than originally projected. ARTICLE 7.3. DISPUTES A. The Contractor shall be responsible for the settlement of 'J all contractual and administrative issues arising out of procurements entered in support of contract work. B. The State shall act as referee in all disputes regarding non-procurement, issues, and the State's decision shall be final and binding. ARTICLE 14. REMEDIES Violation or breach of contract terms by the contractor shall be grounds for termination of the Contract and any increased cost arising from Contractor's default, breach of contract or violation of terms shall be paid by the Contractor. This agreement shall not be considered as specifying the exclusive remedy for any default, but all remedies existing at law and in equity may be availed of by either party and shall be cumulative. ARTICLE 15. TERMINATION A. The state may terminate this contract at any time before the date of completion whenever it is determined that the Contractor has failed to comply with the conditions of the Contract. The State shall give written notice to the Contractor at least seven days prior to the effective date of termination and specify the effective date of termination and the reason for the termination. B. If both parties to this Contract agree that the continuation of the Contract would not produce beneficial 9 r 4; t 1 A j-L o~ ',s < i N., results commensurate with the further expenditure of funds, , the parties shall agree upon the termination conditions, including the effective date. In the event that both parties agree that resumption of the Cont=act is warranted, a new contract must be developed and executed by both parties. u C. Upon termination of this Contract, whether for cause or at the convenience of the parties hereto, the State shall retain unlimited and royalty free usage rights of all finished or unfinished documents, data surveys, reports, maps, drawings, models, photographs, etc., prepared by the " Contractor. D. The State shall compensate the Contractor for those eligible expenses incurred during the contract period which are directly attributable to the completed portion of the work covered by this Contract, provided that the work has been completed in a manner satisfactory and acceptable to the State. The Contractor shall not incur new obligations for the terminated portion after the effective date of termination, E. Except with respect to defaults of subcontractors, the Contractor shall be in default by reason of any failure in performance of this Contract in accordance with its terms, including any failure by the Contractor to progress in the performance of the work. Failure on the part of the Contractor to fulfill its obligations as set forth in this Contract will be waived by the State for causes due to Acts of God or force majeure. ARTICLE lb. GENERAL PROVISIONS A. CIVIL RIGHTS During the performance of this Contract, the Contractor, for itself, its assignees and successors in interest agrees as follows: (1) C:Ompliance with Reg lations: The Contractor shall comply with the regulations relative to non-discrimination in federally assisted programs of the Department of Transportation (hereinafter "DOT") Title 49, Code of Federal Regulations, Part 21 and 23 CFR 710.405(b), as they may be amended from time to 10 c 9 / 9z. time hereinafter, referred to as the Regulations), which are herein incorporated by reference and made a part of this Contract. (2) o iscrimination: The Contractor, with regard to the work performed by it during the contract, shall not discriminate on the grounds of race, color, sex or national origin inthe selection and retention of subcontractors, including procurements of materials and leases of equipment. The Contractor shall not F participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the contract covers a program set forth in Appendix B of the Regulations. (3) Solicitation for Subcontracts, including Procurements of Materials and E_g_ui ment: In all solicitations either by competitive bidding or negotiation made by the Contractor for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the Contractor of the Contractor's obligations under this contract and the Regulations relative to nondiscrimination on the grounds of race, color, sex or national origin. (4) Information a:ld Reports: The Contractor shall provide all information and reports required by the Regulations or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information and its facilities; as may be determined by the State or the Urban Mass Transportation Administration (UMTA) to be pertinent to ascertain compliance with such Regulations, orders and instructions. Where any information requited of a Contractor is in the exclusive possession of another who fails or refuses to furnish this information, the Contractor shall so certify to the State or the Urban Mass Transportation Administration, as appropriate, and shall set forth what efforts it has made to obtain the information. (5) Sanctions for Noncomnl.i nce; In the event of the Contractor's noncompliance with the nondiscrimination provisions of this contract, the State shall impose `r 11 f such contract sanctions as it or the Urban Mass Transportation Administration may determine to be appropriate, including, but-not limited to: (a) Withholding of payments to the contractor under c the Contract until the Contractor complies, and/or (b) Cancellation, termination or suspension of the Contract, in whole or in part. (6) Incorporation of Provisions: The Contractor shall include the provisions of paragraphs (1) through (6) in every subcontract, including procurements of materials and leases of equipment, unless exempt by the regulations or directives issued pursuant thereto. The ;r contractor shall take such action with respect to any subcontract or procurement as the State or the Urban Mass Transportation Administration may direct as a means of enforcing such provisions including sanctions for noncompliance: Provided, however, that, in the event a contractor becomes involved in, or is ~ threatened with, litigation with a subcontractor or supplier as a result of such direction, the Contractor may request the State to enter into such litigation to protect the interests of the state, and, in addition, the Contractor may request the United States to enter into such litigation to protect the interests of the United States. B. NONDISCRIMINATION ON THE BASIS OF HANDICAP I The Contractor agrees that no otherwise qualified handicapped person shall, solely by reason of his handicap, be excluded from participation in, be denied the benefits of or otherwise be subject to discrimination under the project. The Contractor shall insure that all fixed facility construction or alteration and all new equipment included in the project comply with applicable regulations regarding Nondiscrimination o: tie Basis of Handicap in Programs and Activities Receivi),_ r Benefitting from Federal Financial Assistance, set forth in 49 CFR Part 27, and any amendments thereto, and the Americans with Disabilities Act. C. DISADVANTAGED BUSINESS ENTERPRISE PROGRAM REQUIPFMENTS It is the policy of the Department of Transportation and the State that Disadvantaged Business Enterprises as defined in the Intermodal Surface Transportation Efficiency Act of 1991, Pub, L. No. 102-240, Sec. 1003, 105 Stat. 1914, 1918-1922 (1922), shall have the maximum opportunity to 12 ` r. in the performance of contracts adrsubcontracts/( participate financed in whole or in part with Federal funds. L' Consequently, the Disadvantaged Business Enterprise requirements of Pub. L. No. 102-240, Sec. 1003 apply to this contract as follows: The Contractor agrees to insure that Disadvantaged Business Enterprises (DBE) as defined in Pub. L. No. 102-240, Sec. 1003 have the maximum opportunity to participate in the performance of contracts and subcontracts financed in whole or in part with Federal or State funds. In this regard, the Contractor shall take all necessary and reasonable steps to meet the Disadvantaged Business Enterprise goal for this contract. The Contractor shall riot discriminate on the basis of race, f color, national origin or sex in the award and performance of contracts funded in whole or in part with Federal or State funds. These requirements shall be physically included in any subcontract. The percentage goal for Disadvantaged Business Enterprise participation in the activities to be performed under this contract is a minimum 10% of the contract dol)ars available for contracting opportunities as defined in Pub. L. o. 102-240, Sec. 1003. The contractor shall submit to the State reports on DBE compliance efforts and documentation of good faith efforts to meet the DBE goal. This information shall be provided to the State on the format(s) and at t'me intervals prescribed by the State. 1 Failure to carry out the requirements set forth above shall constitute a breach of contract and, after the notification of the State, may result in termination of the contract by the State or other such remedy, which may include reductions in future grant awards, as the State deems appropriate. D. EQUAL EMPLOYMENT OPPORTUNITY t The Contractor agrees to comply with Executive Order 11246 titled "Equal Employment Opportunity" as amended by Executive order 11375 and as supplemented in Department of Labor Regulations (41 CFR, Part 60). E. AFFIRMATIVE ACTION The Contractor warrants that affirmative action programs as required by the rules and regulations of the Secretary of Labor (41 CFR 60-1 and 60-2) have been development and are on file. E 13 I r 41 F. SPECIAL PROVSSIONS FOR CONSTRUCTION OR REPAIR CONTRACTS 7 Z-3 (1) Contract work Hours and Safety standards Act The Contractor agrees to comply with Sections 103 and 107 of the Contract Work Hours and Safety Standards Act w (40 USC, Part 327-330) as supplemented by Department of Labor Regulations (29 CFR, Part 5). (2) Copeland "Anti-Kickback" Act I The Contractor agrees to comply with the Copeland "Anti-Kickback" Act (16 USC 874) as supplemented in Department of Labor regulations (29 CFR, Part 3). (3) Davis-Bacon Act The Contractor agrees to comply with the provisions of the Davis-Bacon Act (40 USC 176a to 9-7) as supplemented by Department of Labor regulations (29 CFR, Part 5). (4) Relocation and Land Acquisition The terms of the Department of Transportation regulations "Uniform Relocation and Real Property Acquisition for Federal and Federally Assisted Programs" (49 CFR Part 25) are applicable to this Contract. (5) Insurance and Bonding The contractor shall comply with insurance and bonding requirements as established in 49 CFR Part 18. (6) Signs The Contractor shall cause to be erected at the site of construction, and maintained during construction, signs I satisfactory to the State and the United states Department of Transportation identifying the project and indicating that the Government is participating in the development of the project. G. ENVIRONMENTAL PROTECTION AND ENERGY EFFICIENCY The Contractor agrees to comply with all applicable standards, orders or requirements issued under Section 306 of the Clean Air Act (42 USC 1857(h); section 508 of the Clean Water Act (33 USC 1368); Executive Order 11738 and Environmental Protection Agency Regulations (40 CFR, Part 15). The Contractor further agrees to report violations to the State. 14 r r. e The Contractor agrees to recognize standards and policies relating to energy efficiency which are contained in the State energy conservation plan issued in compliance with the Energy Policy and Conservation Act (P.L. 94-163). 4 H. CONTROL OF DRUG USE The Contractor agrees to comply with the terms of the Omnibus Anti-Drug Abuse Act of 1988 (P.L. 100-890, Title V, Subtitle D). e I. SUSPENSION AND DEBARMENT The terms of the Department of Transportation regulation, "Suspension and Debarment of Participants in DOT Vinancial Assistance Programs" set forth at 49 CFR Part 29, are applicable to this Contract and the Contractor must complete the Contractor Certification which is included as Attachment B. Further, any subcontractor employed by the Contractor is also bound by the terms of 49 CFR Part 29 and must complete a Contractor Certification (Lower Tier) form, J. RESTRICTIONS ON LOBBYING Pursuant to Section 319 of Public Law 101-121, which generally prohibits recipients of Federal funds from using those monies for lobbying purposes, the Contractor shall comply with the attached Special Provision "New Restrictions on Lobbying", which is included as Attachment C. K. PROHIBITED ACTIVITIES The Contractor or any subcontractor shall not use Federal or State assistance funds for publicity or propaganda purposes designed to support or defeat legislation pending before Congress or the Texas Legislature. No member of or delegate to the Congress of the United states shall be admitted to any share or part of this Contract or to any benefit arising therefrom. No member, officer or employee of the contract during this tenure or one year thereafter shall have any interest, direct or indirect, in this Contract or the proceeds thereof. i' r, i I a~ 1 t Texas Transportation Commission policy mandates that employees of the Department shall not accept any benefits, gifts or favors from any person doing business or who reasonably speaking may do business with the State under this Contract. The only exceptions allowed are ordinary business lunches and items that have received the advanced written approval of the State Executive Director for the Texas Department of Transportation. Any persons doing business with or who may reasonably speaking do business s with the State under this Contract may not make any offer of benefits, gifts or favors to Departmental employees, except as mentioned hereabove. Failure on the part of the Contractor to adhere to this policy may result in the termination of this contract. L. ASSURANCES The Contractor will comply with Texas Civil. Statutes, Article 5996a, by Insuring that no officer, employee or member of the Contractor's governing board or of the Contractor's subcontractor shall vote or confirm the employment of any person related within the second degree by affinity or third degree by consanguinity to any member of the governing body or to any other officer or employee authorized to employ or supervise such person. This prohibition shall not prohibit the employment of a person who shall have been continuously employed for a period of two years prior to the election or appointment of the officer, employee, governing body member related to such person in the prohibited degree, The Contractor will insure that all information collected, assembled or maintained by the applicant relative to this p:oje;.t shall be available to the public during normal business hours in compliance with Texas Civil Statutes, Article 6252-17a, unless otherwise expressly provided by law. The Contractor will comply with Texas Civil Statutes, Article 6252-17, which requires all regular, special or called meetings of governmental bodies to be open to the public, except as otherwise provided by law or specifically permitted in the Texas Constitution, M. PATENT RIGHTS If any invention, improvement or discovery of the Contractor or any of its subcontractors is conceived or first actually I 16 c 9~1-0~ l reduced to practice in the course of or under this Project, which invention, improvement or discovery may be patentable under the Patent Laws of the United. States of America or any foreign country; and if said invention, improvement or discovery has not already become the property of the state under Article 15.C above; the Contractor shall immediately notify the State and provide a detailed report. The rights and responsibilities of the Contractor, subcontractors and the United States Government with respect to such invention will be determined in accordance with applicable Federal ° laws, regulations, policies and any waivers thereof. Further, the Contractor shall comply with the provisions of 41 CFR, Part 1-9., N. COPYRIGHTS The State and the United States Department of Transportation shall have the royalty-free, non-exclusive and irrevocable right to reproduce, publish or otherwise use, and to authorize others to use, the work for government purposes. 0. INDEMNIFICATION To the extent permitted by law, the Contractor shall indemnify and save harmless the State.from all claims and liability due to activities of itself, its agents or employees, performed under this agreement and which result from an error, omission or negligent act of the Contractor or of any person employed by the Contractor. The Contractor shall also save harmless the State from any and all expensew, including attorney fees which might be incurred by the Stato in litigation or otherwise resisting said claim or liabilities which might be imposed on the State as a result of activities by the Contractor, its agents, or employees. Siteh--i-ndemni-ty-shall alse-alt-i+hepe-e a4ms, losses davmgea; tausee-of nebzona trsr .l-ie l-ihq art~e in Khoke nr-fn part-frejrtrt t~2r.-neg3#ganee--ef-the--Gt-ate P. SUCCESSORS AND ASSIGNS The Contractor binds itself, its successors, assigns, executors and administrators in respect to all covenants of this agreement. The Contractor shall not sign, sublet or transfer its interest in this agreement without the written consent of the state. V/ 1 d Q. CONTRACTOR ACKNOWLEDGEMENT The Contractor acknowledges that it is not an agent, servant or employee of the State and is responsible for its own act H and deeds and for those of its agents or employees during the performance of the contract work. R. LEGAL CONSTRUCTION In case any one or more of the provisions contained in this ° agreement shall for any reason he held to be invalid, illegal or unenforceable in any rospect, such invalidity, illegality or unenforceability shall not affect any other provision thereof and this agreement shall be construed as if such invalid, illegal or unenforceable provision had never been contained herein. S. PRIOR AGREEMENTS This agreement constitutes the sole and only agreement of the parties hereto and supersedes any prior understandings or written or oral agreements between the parties respecting the within subject matter. 18 r _N J 1 I Lin I. IN TESTIMONY WHEREOF, the parties hereto have caused these presents to be executed. / STATE OF TEXAS CONTRACTOR 1 9 Certified as being executed for By. the purlose and effect of - activating and/or carrying out the orders, established policies, Title:.. Ck'4.4T „"e_ or work programs heretofore approved and authorized by the Texas Transportation Date: L f~Za- Commission under the authority , of Minute order 1.01219, APPROVED: By., Director of Public Transportation Date: RECOMMENDED FOR EXECUTION: District Engineer, pistrlct 18 19 _ r 08/12/92 ATTACHMENT A t CONTRACT BUDGET CONTRACTOR: CITY OF DENTON STATE PROJECT NO.:TX93.90.0418 CONTRACT NUMBER: 513XXF6014 q FTA NUMBER: UXNOHN LINE ITEM N DESCRIPTION TOTAL FEDERAL STATE STATE LOCAL , CSP 1X•90 If. OPERATING 50/25/25 1 OPERATING 441,440 220,720 0 110,360 110,360 441,440 220,720 50% 0 OX 110,360 25% 110,360 25% 2 CAPITAL 80/13/7 CAPITAL 120,430 96,344 0 15,656 8,430 120,430 96,344 80% 0 0% 15,656 13% 8,430 7Y. 3 PLANNING 80/13/7 PLANNING 96,068 76,654 0 12,489 6,725 96,068 76,854 80% 0 0% 12,469 13% 6,725 %Y, TOTAL 657,938 393,910 0 138,505 125,515 C i R 1 - - - - - - - - - - - - - - - - - - - - - - r CITY 4 M COUNCIL tt- , 1 j1 I.. .l t T- - - - - - - - - - - - - - - - - - I - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 1 ooO~Q~oOp ~Oppp~~v } kf I - Ona } J"per p c. ~ =J O ~ d ~ !r ~~COp ~~r !1~ 1{~ OOp o v t ~ ~pRCCC;,C6dr~ 1 C i. 3I y r 1 - l It t:i E}~{~ ~ 14, K f 1 A ltgnntl;Yfleri S~~ hole a CITY Of DENTON, TEXAS MUNICIPAL BUILDING / 215 E. McKINNEY / DENTON, TEXAS 76201 ' r 1 4 MEMORANDUM DATE: August 25, 1992 TO: The Honorable Mayor and Members of the City Council FROM: John F. Mc.Grane, Executive Director of Finance SUBJECT: APPROVAL OF HOTEL/MOTEL TAX RECIPIENT BUDGETS Pursuant to Chapter 351 of the t~ ate Tax Code as amended by House Bill No. 1023 by the 71st Legislative Session, the City must approve, in writing, the annual program of service of each party receiving hotel/motel tax revenue. Accordingly, Council is requested to consider a motion to approve The Greater Denton Arts Council's 1992-93 budget as already presented and submitted during prior budget deliberations. For your convenience, a duplicate copy of said budget is attached. A review of this budget finds that the agency complies with budgeting provisions as stated in chapter 351 of the Tax Cade. r Please advise if you need additional information. AFF00370 Attachments r C 8171666-8209 01FW METRO 434-2529 b' /11lI?I~ir1 tai 1. C:REA'r1iR August 27, 1992 D3 NTON I ARTS CQUNC II. To The Members of the Denton City Council; e07 SOU711 BELL The Greater Denton Arts Council a BENTON, T%78101 pprec.iates this (917) a82~2787 opportunity to clarify some factors relating to the annual budget which was recently submitted to city Council per DIRECTORS our contractual agreement; President . Fred Patterson 1) All of our budget increases, both administrative and Vice Pmslaents programs, will be funded by Alford loaceI p non-Lalor revenue, that is to Ilomer Ply say, the board and staff raise the money, , loan Coffey raise the money, If we fail to 6ennlc Snlder there are no increases, 9arelary RonI Beuley 2) Lalor revenue, as projected in our annual Carol Wdens Tr<asurer covers only about 56% of administrative expensetlandtabout Immedi Carol Riate 29% of the total operational budget. Put President to Ann whWar 3 One staff position was re-classified (the Executive Carol Alekand er Director) with an adjustment to reflect increased duties Brandon Hamm and responsibilities, Pent' Copeland Specifica7.1y, the Executive Hoy Copeland Director position now demands significant fund raising Stan Curbo responsibtlity, capital development, as well as Robart Elea maintenance of financial stability, Parde G1bby C'eOrgla cough Dorothy Msutlnoz We will attend the next council meeting so that we may lack Miller answer do xodyhller any oleno questions you have and will also provide any Barbara Risser information requested prior to that time. The Arts Anlla Robeson Council has worked hard and conscientiously to formulate a A'Ma Stalling, Richard Rod can budget that addresses both our organizational needs and llm'rnrkrr our accountability to all of our funding sources, hfack Vaughan Jayne WPhen GDAC respectfully asks that you reconsider approval of our e E1t'LCUTIVB submitted annual budget, Thank you for your earnest DIRECTOR consideration. i l erborl 11011 On behalf fooft,he GDAC Executive Committee. Irio J_- t tC l 1X~~4 4 hqx'~ l1 Fred Patterson President, Greater Denton Arts Council t 7 { Y. I;I /nrnr~a dl0. Q n/ y Aq?'~da fl':gi_~S `J GREATER DENTON ARTS COUNCIL OPERATING BUDGET 1992 - 1993 I FARNM INCOME BUDGET 92-93 A. SALES e ~ 1. Concessions/Drinks 1,300 2. Sales Art/Related sales 500 3. Misc. Merchandise 100 B. RENTAL 1. Center for the Visual Arts 26,000 2. Miscellaneous 0 C. ADMISSION/FEFS 1. Admissions Income (performing arts/exh.] 0 2. Tuition (Workshops/classes] 500 3. Service Fees 200 4. Meterialsi Hard & Soft 93 6,000 5. CARA 2,000 6. On My Own Time 1,300 7. Bun Tours 41000 D. FUNDRAISING INCOME 1. Denton Arts Festival Concession 3,500 2. Spacial Events 2,000 BARNED INCOl03 TOTAL 97,400 C CDAC 1993-93 Budget City Council Presentation Page 1 of 7 t r. 11 II. UNEARNED INCOME A. HOTEL/MOTEL REVENUE 59,000 B. GOVT GRANTS/MONIES 1. TCA 20,000 ' 2. Local 5,048 3. Other 0 I C. ORGANIZATIONAL GRANTS 1. TAG 25,000 " 2. Other 1,000 D. FOUNDATIONS 6,500 E. CORPORATE DONATIONS/SPONSORSHIPS 3,000 F. INDIVIDUAL GIFTS 400 + G. MEMBERSHIP 1. Individual 14,000 2. Organizational 3,500 3. Business 13,000 H. INTEREST INCOME 1,000 1. REFUNDS/REIMBURSEMENTS 0 J. MISCELLANEOUS 0 R. ORGANIZATIONAL FUNDS 3,927 UNEARNED INCOME 'DOTAL 155,375 TOTAL INCOME 202,775 + GDAC' 1992-93 Budget City council Presentation Page 2 of 7 r. } i r 1. ADMINISTRATIVE EXPENSE A. PERSONNEL 1. Salary (full time) 76,300 2. Salary (part time) 61000 3. FICA 6,597 4. Medical Insurance 8,328 5. Retirement 2,500 " I 6. Worker's Comp 800 7. Mileage reimbursement 1,000 8. Exec. Director's expense 500 9. Training/Career Development 300 ,>A B. CONTRACT LABOR 1,200 I C. VOLUNTEERS 1. Docent Program 300 2. Board/Volunteers 300 D. CONFERENCE/TRAVEL 1,200 ADMINISTRATIVE EXPENSE TOTAL 105,215 (Projected Lalor revenue is designated for use in this category, specifically for salary expenditures.) I l `f GDAC 1992-93 Budget City Council Presentation Page 3 of 7 y is Y P II. OPERATING EXPENSE l/ A. OFFICE SUPPLIES 1,800 S. RETAIL 4 1. Beverages 1,000 2. Merchandise 0 C. TELEPHONE 2,600 D. COPIER SUPPLIES/SERVICE 600 a E. POSTAGE 1,200 F. BOOKS, SUBSCRIPTIONS 400 r!y~ G. PROFESSIONAL MEMBERSHIPS 500 H. OFFICE AQUIPK*" 300 i 1. COFQ?UTW EXPENSE 400 J. INSURANCE 8,000 K. AUDIT 2,500 L. CHECKING/BANK CHARGES 50 N. MISC. 0 OPERATING EXPENSE TOTAL 19,350 CDAC 1992-93 Budget City Council Presentation ` Page 4 of 7 5 l 1 III. FACILITIES EXPENSE / d A. VICTORIAN COTTAGE . 1. Maintenance 800 , 2. Furniture/Fixtures 300 B. CENTER FOR THE VISUAL ARTS 1. Building Repair/Maintenance 1,000 q 2. Janitorial/Building Supplies 1,400 3. Machinery/equipment 250 4. Furnishings/Fixtures 500 5. Mental Security 2,000 6. Deposit refund 7,000 C. ARTS COMPLEX 0 D. GROUNDS AND PROPERTY 1. Exterminator 560 2. Groundskeeping 3,800 3, Building security 600 4. Instruments 150 J 5. Misc. 250 11 FACILITIES EXPENSE TOTAL 18,610 GDAC 1992-91 Budget City Council Presentation Page 5 of 7 ii IV. PROGRAMS/SERVICES EXPENSE A. MEADOWS GALLERY L, ti 1. Meadows Exhibitions 61500 2 Permanent Collection 200 3. Materials Hard 6 Soft 92 6,700 4. Materials Hard & Soft 93 1,700 5. Exhibition Supplies 150 B. INFORMATIONAL 1• Newsletter 1,300 2. Informational Publications 0" C. EDUCATIONAL 1. Workshops/Classes i 2. AIS Program 200 3. Other Educational Programs 9,fl00 0 D. COMITY PROGRAMMING 1. Performing Arta Events 0 2. Festival of Carols 1,500 3. On MY Own Time 2,200 4. Bus Tours 21900 E. ADVOCACY AND RECOGNITION 1. CARA 2,000 2. Advocacy 300 F. GRANTS PROMAM 20,000 G. HEMBERSBIP 1. Membership drive 2,000 2. Misc. Membership 150 H FuNDRAarm EZPENSS 2,000 PROGRAMS/SERVICE= EXPENSE TOTAL 59,600 ^ TOTAL EXPAOM 202,775 CDAC 1992-93 pudget r. City C0U4nCi1 Presentation page 6 of 7 J C ;h ~Ie+uJa P1n, ~a - gat llrl''i} 7 !+'f~li SUMMARY Z.71 Income Earned 47,400 Income Unearned 155,375 Income Total 202,775 Expense Administrative 105,215 Expense Operating 19,350 Expense Facilities 18,610 Expense Programs 59,600 Expense Totals 202,775 I 1 1 I CDAC 1992-93 Budget r.~Y City Council Presentation Pape 7 of 7 } - , - - ..CITY COUNCIL 4 THHTT: . - t - 4 - - I :TT T _ oo~ooaoaaaoa~~ooo C~ d d V Op y ~ T ~~O . Opp r N r ap r t~ f 1 77 WrY of DENTON, TEXAS MUNICIPAL. BUILDING / 215 E. McKINNEY / DENTON, TEXAS 7,3201 j MEMORANDUM DATE: August 25, 1992 TO: The Honorable Mayor and Members of the City Counci_ FROM, John F. McGrane, Executive Director of Finance SUBJECT: APPROVAL OF HOTEL/MOTEL TAX RECIPIENT BUDGETS Pursuant to Chapter 351 of the State Tax Code as amended by House Bill No. 1023 by the 71st Legislative Session, the City must approve, in writing, the annual program of service of each party receiving hotel/motel tax revenue. Accordingly, Council is requested to consider a motion to approve The Denton chamber of Commerce's 1992-93 budget as already presented and submitted during prior budget deliberations. For your cciivenience, a duplicate copy of said budget is attached. A review of this budget finds that the agency complies with budgeting provisions as stated in Chapter 351 of the Tax Code. Please advise if you need additional information. AFF00370 Attachments i, 8171C)66-8200 0/FW METRO 434"2525 i 4 No. IOD August 28, 1992 R ;rY Mayor Robert Castleberry 215 E. McKinney Denton, TX 76201 Dear Mayor Castleberry: I The Denton Chamber of Commerce requests placement on the City Council agenda for the meeting of September 1. The purpose of this request is to re-submit the budget of the Denton Convention & Visitors Bureau. The original budget is attached to this letter. Representatives of the Chamber of Commerce will be present next Tuesday to explain the line item at issue and to offer a more comprehensive outline of the salaries section. Materials will be provided to council members and staff on Tuesday prior to the meeting. Sinc rely, ~ a Charles W. . Carp rater' President Attachment ~xnn~ rur~ 5r DENTON CHAMBER OF COMMERCE ~ . ACCREDITED <M1YKn M Cd~~eM. 414 PARKWAY P, 0. ORAWER R OENTON, TF.XAS 162021719 TELEPHONE 817 382 9593 v. t 4i r'l is &jerrd-) tia ' z 3 4 1 I DENTON CONVENTION 8 VISITORS BUREAU BUDGET FOR 1992.93 1991.92 1992-93 ADMINISTRATION Salaries $77,699.00 188,824.00 PayroLl Taxes $2,527.00 $6,864.00 Insurance $6,216.00 54,925.00 Benefits $5,958.00 $2,000.00 Training $5,000.00 13,000.00 Equlpmcnt $8,308.00 $3,200.00 Office Supplles $600.00 $600.00 Telephone 56,000.00 $6,000.00 Audit $1,000.00 $1,000,00 Printing 14,000.00 $4,000.00 Postage $600.00 $600.00 CONVENTION PROMOTION solicitation/Travel $10,000.00 512,000.00 Convention Services $3,240.00 $3,600.00 Advertising $2,000.00 $1,200.00 Promotional Events $2,000.00 $2,000.00 Promotional Material $8,000.00 50,00 Trade Shows 5750.00 S1,000.00 Memberships/Subscriptions 51,457.00 S1,4OU.00 TOURISM PROMOTION Travet/Special Projects $1,000.00 51,200.00 Tourism Services $1,500.00 51,500.00 Advertising 53,000.00 $22,000.00 Promo. Events/Trade Shows $1,700.00 $6,000.00 Promotional Material $11,200.00 $7,000.00 Memberships/Subscriptions $300.00 S1,000,00 Film Com, of North Texas $3,520.00 $3,550.00 t\ TOTAL DISBURSEMENTS $167,575.00 $184,463.00 t ~i w, = ig vi a _r s v D n a 9 ro r m< g p pp ~~i(1. ]'O m A~ A ry T f(1 H tt11 I H I I y~ O co rA N N 1 0 0 o N yy~1y1 p (y~!1l~ ' 1S » ^ WMpp M pyp~ N " O IN O W J( Q O P b 0 C• O W O O U T N O O O O O O 41 P O G O O O n O O Q O O O O O o o g o 0 0 0 o P o 0 o n o 0 o P o 0 0 0 0 o b N j N M v y yy~~ 'ypApI N pWpypp( NNN ..qNpp yy~~ pNpN VI WWN N !(W~~ I~N?~I p~ W y~ p b O t O O W O W l~ Q q b p~ 0 C! O O W O U d+ O P O N N O C y ~ I O U O G O O O g O O O O O tl O tl 0 0 0 0 0 0 0 0 O O o P o n o 0 0 0 0 0 0 o e o o n o o P a o 0 0 0 0 N p N M N PN yy1( ptpop N •pWpWJI N N yy~~ N ppN~~ N N AWN( N J VNN1 pN - NI m } VI O O yl 0 (N O tl U P 0 0 0 O (n CJ 0 0 0 0 pVI N N n 0 0 0 0 0 0 0 0 o g 0 0 0 o O O O O O b 0 0 0 0 0 0 0 0 0 o P u o 0 0 0 0 0 o Q o o a o 0 0 0 0 0 o a N N IA N p y~ Ip,~ Nil p; ..i " ~ . 64 t W b CNn N d l4 VI W CNiI I~ 0 o o W o Nn o ~S °o •coi. o o f !i 0 0 0 •CiS o o 0 0 0 0 0$ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 f 0 0 0 0 0 0 o n o 0 0 0 0 o a o 0 0 0 o e o a a N N y ypypli1I pWpy0p N 1~ (y~~ ppM. N IN p N l1lN1ll~~(( {y~1 O N QNN~00!! vNi pNpVW1 W CVIj g W O W 1Nll O O b P U 0 0 O W a 0 0 W O P b N JJ O O 0 0 0 0 0 0$ 0 0 0 0 0 0 O O O O O Q O Q O 0 0 U O O O CI O Q b 0 0 0 0 0 0 r N N y N (N(yy N MN1~ N pN. N W `D N yWW~ yy~~ ~Cpp pp. "Pi 4A W O O W (OJ VI o U NO 0 0 V Q W C O O W b P N A I ~J p • o g b n 3' °o $ 0 0 0 0 0 0 0 O U V G Q O 0 0 0 0 0 ` N N N N I4 n D yy~~ N N pW~pWp0 N0~I .N.• 5y~~ N ppb.. v W o N WWN 1Nil N yp~p ((VN~~1 p~. W ;l„f~l V W O (J WWW O W In O p O P U P O U I~( d O O W O (1 O p O O O O O O C! O O O Q O O O O tl O Q tl 0 0 0 0 0 0 P 0 0 0 0 0 (J O O O O O O a O O b 0 0 0 J O 0 0 a v N A N r ! Ln N tppiIt VNI !Wp 1 V01 1JNl N W O N W y~ CNn N O. 1Wi1 J a o W O O W O lr( (N11 O O O P O O tJ O WW b A U O P O N N O P U O O tl 0 0 0 G O Q O a V O O b O O p O p O g 0 O O O O P 0 0 0 0 0 0 0 0 0 0 tl 0 0 0 0 0 0 0 0 0 0 e N _N r y~ N (WNW N N ( N~ I11 Yy. C W N pN~ IA pWp (NA N N N I NS t~ O U W U W VI Q O O P U COJ O U W o O O CWJ P W9 N N C a O O O O O O P C] O n p 0 0 a V n O O n 0 0 0 0 0 O O Q O O U G O O O O b b 0 O O P 0 0 0 0 0 0 0 0 V N p N 64 n [p~~ yy~1 pp. ((J pp (~1 y~ 0 y ~ W M N O W 1~ In OO O N O P O U b N q <n P ON V 0 r W 0 0 O O 0 O P N N p O O n P 0 0 0 a O O U O O p O b OJ 0 0 0 0 0 0 0 O O O O O P O O O O O O O {y~~ d N ti y p T N NN pyNp p NO pWpW~~ N N 1y~~pp:.. .N.. W G N WW N My~ W N (yq~ (VN~J1 p~ lM N 2- a W O q W [J W O O G P O tl U O W U O O W O P O N N p n p O a ~j O O O O O Q O O tl 0 tl 0 0 0 0 0 Q 0 0 0 0 O O O O b 0 0 0 0 O P O P O O O O O O O O U O O tl 0 O N N N N 64 n yl N (Nil 4JI N N co o I y~ ~ W o upi WWN o n VI 6o Nil v W/I y o O V O C Q O Y O O D W O (pp` O !V N 1` p W~j CV7~I (y, O t~ 3 O O V O O O O o 0 0 O O O V P V 0 0 0 0 h O O U O CPJ O N / pp y~ y~ y~ (h W~ N P N N N ~N CgNJ ~1 H W N yCp~], r N r W W N (Y! (r IV C n 10 In llp 1~ IN 1 10 *0 10 10 'N *0 'o 110 I W O O O O p Q 0 0 0 0 0 0 0 0 0 0 0 0 0 UI 1` N Q Y O O O O O O P 0 0 0 0 0 0 0 0 0 CJ n O 0 o O Q n O 1~ b 0 0 O Q O O O b P n Q e e 0 0 0 0 0 0 U n 0 0 O s A DENTON C0NVENT I 8, VIS1 OT RS Bu AER ~gend:.4o. dgo-aoa Item ~ 7~/'''CT~ _ Nis - July 16, 1992 A;NerJa r;o, JuZ -DGS The Mayor 1„Fl f M City Council Members L City Manager ~Ql' SLAG City Attorney l/ City Finance Director City Secretary 215 E. McKinney Denton, TX 76201 Dear Mayor, City Council and City Staff; Enclosed is the annual report required by the City of Denton of the Denton Convention & Visitors Bureau. Please refer to the Table of Contents for a listing of all items. We thank the city and council for their support of the Bureaus programs and look forward to a new and successful fiscal year. Sincerely, Jo Ann Baliantine Vice President Enclosure DENTON CHAMBER OF COMMERCE • 414 PARKWAY • P.O. DRAWER P • DENTON • TEXAS 70202 (817)382.7895 Metw(817) 430.8139 C Y ,i . '-i I C: DIMTOx CONVENTION s vraiTORs svmu 4 OCTOBER 1992 SEPTEMBER 1993 TABLE OF CONTENTS 9 I. Activity Report II. Marketing Plan III. Budget IV. Chamber of commerce Organizational Chart Chamber of Commerce Board of Directors DCVB Advisory Board V. Exhibits Occupancy Tax Distribution Conventions List Occupancy Figures Occupancy Tax Receipts Tourism Assessment by Texas Department of commerce Tourism Facts 9 A 1 Ir DENT0N CONVENTION i VI92TOR8 BUREAU ANNUAL ACTIVITY REPORT 1991-1992 COMNTIO S I The DCVB continues to service conventions and since July 1991 the total is 102. Servicing includes assistance in convention planning, scheduling and special events, It also includes providing literature, name badges and gift items when necessary. However, please note that not all numbert thus m far ndoes require nt reDCVB flectassistance he a total o number of meetings held in Denton. Please see the enclosed list of conventions. The DCVB exhibited at the Texas Society of Association annual June I where directorssof the Texas vassociations meet each year. sThis is an opportunity for suppliers to most with the executives and acquire qualified leads for future hotel business. one of the biggest events recruited to Denton was the Texas Special Olympics Summer Games. It was held in May 1992 and brought approximately 10,000 people to the city for four days of ath15 +c competition. Denton prospered from this event. However, the community had the ity to dshow gr up Olympics theirspecial open arms. The dDCVB initiated this bid and coordinated the process from start to finish. Special Olympics will return to Denton next May when the 0rganizwrion will celebrate its 25th anniversary of the state's Summer Games. Uniting the hospitality industry is important in any community and the DCVB is pleased that there is now a good relationship between the DCVB, the Denton Hotel/Motel Association and the School of Hospitality and Merchandising'Management at UNT. The DCVB maintains two billboards. one is located north of the Texas Tourist Information Center in Gainesville. This billboard is one way in which travelers are reminded that Denton is just down the road. The other board is on the east side of I-35 facing north so tra also maint in ffic billboards a alit. ong other this same n sectioneBof Interstate 35 thus collectively promoting Denton. s iJ The DCVB publishes two pieces which are useful to D Events enton's residents and its visitors: (1) Calendar) of Restaurant Guide s which lists produced Denton and surrounding restaurants. The Restaurant Guide is updated as needed, A new general brochure is in the production stages but will be available by the end of August. It is similar to the current brochure will be updated and have a new graphic design. 1991A De Itnwas puiblished by Guide the Denton Record Chr nicleuand q distributed through the newspaper and throughout other visitor outlets within Denton and the Texas Tourist Information Center in Gainesville. This guide was published twice in 1991. However, the Visitor's Guide is currently included in the Denton FYI which is the Chamber's membership guide. f° The DCVB maintains and staffs an information area in the lobby of the Chamber of Commerce. This area offers a {i variety of information on the city, the Chamber and the DCVB. Visitors can also find information on the tourism opportunities in the Metroplex area and the state of Texas. The DCVB exhibited in two travel shows - Texas Travel Industry Association Travel Fair- which tis held for the counselors of the state highway office who man the tourist centers and the AAA counselors within Texas and (2) the Dan Dipert Travel Show held in Arlington each year for tour group planners and the public. DepartmentVo f h Commerce'se tourism goffice rough the Texas seminars. These seminars are offered to all hospital employeesiof the hotels, restaurants, attractions, etc. in Denton. DCVB staff hold n one-day meeting to teach visitor and customer reception to local businesses' employees. the Film Commishas had considerable s s it sion of North T xas.suSince 1987 thereohave been fives major movies shot in Denton. Although some information was collected about each project's financial picture, a true total of this economic impact has not been determined. -2- i A The movies which have been filmed or taped in Denton y~ t since the initiation of the Film Commission of North Texas r are: 1987 Little Girl Lost Television movie 1988 Pancho Barnes Television movie 1989 Daddylr pDyyin...Whols Feature release Got the Rill? a 1990 Kittelsaaa's Hardware Television movie (pindinq the Way gone) 1991 Xeaessary Roughness Feature release ~f 1991 Fugitives Among us Television movie 1592 Blood on the Badge Feature releas3 These are the rojects wh Production and into Denton, Many otheraprojec se have been considered with Denton locales in mind. However, either financing fell through for the producers or other locations were more appropriate. Denton has lost several projects to Waxahachie because the city's look was more desirable. There are three primary reasons why Denton has had so many film/tv projectst (1) the Film Commission has been very instrumental inattrcting productions, (2) the city of Denton has been "lucky" in having just the right look and R1 the DCVB staff has acted quickly to requests from the m office or location scouts. other projects such as scenes from movies or commercials have also been shot in Denton. A video tape of film clips is available through the DCVB. OCTAL Ez'*_rma continuesxitsaassociation with nthis tcomgmunityn event, DCIt was held in September 1991 on the Courthouse Square, The DCVB, is association wi*h the Denton Hotel Hotel Association, sponsored the annual bed race event. -3- c The participates with the Denton Foundation to produce the Denton Arts FestivalFest his event is the combination of the Spring Fling and Denton JazzFest. It is held in the Civic Center Park and continues to grow each year. The DCVB handles a portion 'I of the publicity effort. 7 The DCVB is a key component of the Denton County Am hitheatre Association and was part of this group's initiating a plan to build an amphitheatre to use for an outdoor- historical drama. This Denton facility could be an excellent tourism attraction and bring many visitors to from vithin the state and from other states. Progress continues and interest is high. The DCVB exhibited at the Chamber's Denton Expo to prromote the Bureau's existence and purpose, It was a diect approach to informing our local citizens how the DcVB can solicit and service the groups with which they are affiliated. reseaMraphs and confir aun telephone and books orrction• The rent deal of agency which assisted GTE in producin DCVB was the Access section of the Denton directo g the Coma►area, the DCVB worked closely with the Chamber's the map area, tha map company to ensure that residents and visiturstwill have the most current map possible. CO TIJTTV I~aiV . NT The DCVB is represented within a number of organizations. They are: Film Commission of North Texas Denton Festival Foundation Denton County Historical Museum Denton County Amphitheatre Association Central Business District Association Main Street Promotion Committee Festival of Lights Committee -4- r f. t• -'a r5 t l 4;,rd'l ido, 9~ G~2 l~rft'ntl~ Il:;rn S-~~ DENTON CONVENTION & VISITORS BQRUU MARKETING PLAN 1992-93 I. Introduotion The primary mission of a conventi.n & visitors bureau is to sell its city, in making a community a more dynamic meeting place, a bureau creates the needed environment to bring in convention and visitor business. Successful bureaus operate through a coordinated group action rather than through independent individual actions. Therefore, a ° bureau serves as a cooperative representing all components of the visitor industry including hotels, motels, restaurants, convention facilities, tour operators, attractions, and transportation carriers as well as the retail and commercial resources that are important to visitors. All of the businesses create a team effort with the bureau acting as the marketing/promotional arm for the hospitality industry. The specific programs of the Denton convention Visitors Bureau (DCVB) are., convention Promotion Tourism Promotion eil.m commission Administration II. The Bureau The DCVB is 16 years old. It was initiated in 1976 by the Denton Chamber of Commerce and remains under this agency as an operating unit, Both the amount of occupancy tax collected by the city and the amount of tax distributed to the DCVB has increased since the beginning. There is no membership structure within the DCVB so all funding comes from the occupancy tax disbursement by the City of Denton. The occupancy tax rate in Denton is 134. Six percent is sent to the State of Texas for their general fund. Note that only one-half of one percent of the six percent state occupancy tax is sent to the state's tourism department. Texas law prohibits the state tourism office from using the money for advertising Within the state's boundaries. i s lUU L!'!r,m_ rf'S- eP The remaining folloseveral agencies within Denton. seven Theercent is distributed lows: Denton Chamber of Commerce (for the 3% Convention & Visitors Bureau) Greater Denton Arts Council 1% North Texas Fair Association 1% Denton County Historical Museum less than it Denton county Historical Foundation fraction only city of Denton (for Civic Center) City of Denton (fractions from others) ? The DCVB operates by way of an agreement between the City of Denton and the Denton Chamber of Commerce. This agreement is in the form of a signed contract and based upon the 'T'exas Tax Code 351.101 which "authorizes the City to use revenue from its municipal hotel occupancy tax to promote tourism and the convention and hotel industry by advertising and conducting solicitations and promotional pro rams to attract tourists and convention delegates or registrants to the municipality or its vicinity." According' to the contract named aF•ove, the DCVB received 100% of its 3% occupancy tax revenue from the City of Denton through 9/90, 98% of the 34 ocoupancy for the second year and will receive only 95% of the 3% occupancy for the next three years. All of these monies may be used for all programs and administration of. the DCVB and may not be co-minrilad with the Denton Chamber of Commerce accounts. (Nora: all of the occupancy tax recipients are scheduled for this same cut. Until recently, the Greater Denton Arts council received an additional 1% which now is kept by the city for special projects). See Exhibits for occupancy figures, occupancy tax revenues and specific percentage breakdown. Tit. Mission Statement and Plan Background Mission Statement The Denton Convention & Visitors Bureau exists for the purpose of soliciting conventions, tour groups, visitors and film. projects to the City of Denton to increase occupancy in the hotel/motel properties. IV. participants in plan Development The DCVB reports to the Chamber's Board of Directors with the use of an Advisory Board for assistance. However, the DCVB will recommend to the chamber to revise -2- ,S , • --sue--- - ~-r C Air:°;1;1i;„•~ this committee and establish a smaller group from within ll the Board of Directors to handle DCVB matters. The DCV8 did not utilize a working committee to develop this marketing plan. However, the DCVB does have a chairman who has a genuine interest in the DCVB's purpose and focus and has ggiven much time and effort to i this prograW. This person is George Gilkeson and he is a former sales representative from DuPont Corporation. George has assisted the DCVB director with invaluable marketing expertise. The director has also collected suggestions, ideas and and advice from other hospitality and marketing professionals, chamber members and in-house staff members. " V, situation Rnalysis Customers: (1) convention attendees " (2 tour bus travelers (3~ visitors Convention attendees require a competitive hotel room rate but they want to attend their meeting in a convenient, fun, and accommodating environment. Tour bus travelers want to see new and different places, stay in comfortable lodging and eat at good restaurants. Visitors want easy access to the city, good lodging rates, affordable restaurants, and things to see and do. Denton has the ability to serve all three of these publics. However, there are strengths and weaknesses in all areas. The DCVB asked the Texas Department of Commerce's Totn,-'eia Division to conduct a tourism assessment so th•,t~,; the DC:VB can better market the City of Denton. This docum;nt i Included in this report. The DCVn t.a uom.aei :ors and they are everywhere. They are oN)1c, awas7, towns:, other cities in Texas, various 4 regions in .rox;is, aii4 tho )111 Metroplex. VT. • The i7nSvari:r,r lsa rc.t►tut+ As seer. it tlia, -,;na occupancy tax for the DCVB has increav~etd f r~'u app'-.ow ilnately $22,000 in 1976 to $179,000 in 1991, 1.985, several facilities have developed. Thy a::a x~t ar. H Ael & Conference Center was built at the University of .earth Texas. Both the Royal -3- ti les Hotel Suites and the Delux Inn were built and the Holida Inn went through a major renovation. The Ramada Inn was sold to a corporation that initiated a name change (to Auburn inn) and instituted their theme concept of "Fantasy Suites," Holidays Inn Ce at frchanges anchise designation r for cthet Anugburat the n Inn c which changes to a Quality Inn and a resumption of corporate ownership at the LaQuinta Inn. Along with those changes, the DCVB is pleased that Denton will finally be able to offer a bed 4 breakfast facility. It is located on Locust Street and plans are to open in i-.te 1992. Since 1985 several major chain restaurants have opened in Denton The Black-Eyed Pea, Chili's, and Red Lobster. Also, many new local restaurants have opened, This brings Denton's total of restaurants to approximately 170. Reasons for growth: Denton is north of Dallas and Fort Worth on Interstate Highway 75 and located in a centrally-travelled area of North Texas. This highway also runs through the middle of the United Status connecting Laredo to the tip of Canada. It is also home to two major state universities with a total student population of 72,000. There are 64 manufacturing businesses in Denton with opportunity for growth. Also, many people live in Denton and its surrounding community for the quality of life. However, their work may take them into the Metroplex each day. Texas' economy has declined over the past few years. The oil industry failed and like many states, the government is trying to shore up their revenues to take care of its many needs. Althougla the newly-instituted lottery is now operating, it is too soon to tell if this "money pot" will bring the state out of its economic woes, one revenue idea that has been legalized and will ha an advantage to tourism is horse racing. The state was demanding a higu percentage so development was slow. However, the state has changed this percentage from 5% to 1% so the future looks much better. Denton county has been zoned the state for racetrack development. The f area track ITS located west of Fort Worth Trinity Meadows. Horse racing could be extremely beneficial to Texas and the tourism business. Texans have been taking their in the tenc used anm. Oklahoma aNew Mexico. As it is and nticipated that Denton County will once again be known as "horse country" by supplying the horse industry especially in the racing area, -4- - i. ,l V11. visitor Aaalpsis Denton does no ha*ie a system in place to calculate sppiecific informatit on about visitors. However, some alablande tSesothebExhibits~iries via other figures are derived from the Denton Hotel/Motel Association and the two universities. These three organizations can provide occupancy figures plus a listing of their specific meetings which may or may not have been recruited or serviced by the DCVB. See the Exhibits. For a regional focus, see the attached Texas Auto prior othree quarters surveyed). peSeetthe Eixhibitsludes the V1110 Goals one Year Plan 1992-93 To increase hotel occupancy by 10% for calendar year 1992-93. To increase DCVB's occupancy tax receipts from $180,000 to $195,000 in calendar year 1992. To increase 993. movie local and revenues two commercialsitoiDentonin recruiting IX, objectives for 1992-93 1. To market Denton as a meetings zdeestination othsrepotentialsgroupsoandnorganizationsl planners . Two ® sales calls blitzes associations/meetig - Austin and DFW b c. Utilize TNET to locate potential groups for Denton and tr, bid on same d. Promote area dude ranches for groups to the and outlet North center Texas 2. outaolkstate Denton's new residents. a co-op advertising with center b. . Work together on promotions c. Operate a Visitors Center in center -5- 3. Establish a Visitors Center in Denton for visitor] and residents. a. Locate one or more locations b.• Create a volunteer work corps c.• Serve as a satellite office for the Chamber of Commerce (DCVH offices) ti 4. Concentrate efforts on obtaining editorial publicity for Denton in local state, national and internacional travel publications. 5. To market Denton as a specific stop for the motorcoach tour market. o a, direct mail b. Personal visits to tour operators c. Work with local people to educate them to needs of tour groups 6. To train 504 of all service personnel in Denton's hospitality industiry (hotels, restaurants, retail businesses, etc.) a. Use the Texas Hospitality seminar model developed by the Texas Department of Commerce 7, To market Denton as a pleasure travel market especially emphasizing the sites in Denton and the recreational activities at Lake Ray Roberts a. Exhibit at six public travel shows per year b. Join other co-operativ$ groups to promote city 8. To assist in the development of an amphitheatre for an outdoor historical drama a. continue serving as anchor agency as association progresses. The DCVH will provide the necessary support until this group becomes independent. 9. To assist and be prepared for the growth of the tourism market in Denton. Examples: auto race- course, possible horsetrack facilities, and subsequent now hotel properties. a. Facilitate these possible businesses by serving as a pro-active resource and also keep the community informed and ready -b- r. - , 10. To market Denton as a concert mecca through all / 7 ~Iel available facilities in the city of Denton a. Develop a plan with the universities and %,Other community facilities to recruit all types and sizes of concerts to Denton. b. Direct-mail Cs Personal contact d. Special event 11. To assist in the promotion of the sports activities at the University of North Texas and Texas Woman's University a. Support the football and basketball programs by purchasing season tickets (with Economic Development) to use for hosting meeting planners. b. Interact with the athletic deppartments and the local. hospitality businesses to create special packages and incentives to increase attendance at games and sports functions; increase parti- cipation by Metroplex alumni 12. To provide expertise to the Denton Municipal Airport for the promotion of Denton to air travelers a. Brochure racks and volunteers on hand when necessary b. Develop an airport support committee for the purpose of marketing the airport 13. To assist in the development of key Denton festivals and special events in order to build Denton's reputation and attract visitors. a. DCV8 staff should serve on all necessary boards and committees to provide guidance and promotional support if possible. Examples include: Denton Arts Festival, County Seat Saturday, Festival of Lights 14. To facilitate a change in the laws regarding drinking hours and the club membership rule. a. Implement a plan with local club and restaurant owners to affect a change in voters' desires and city council stand -7- Oil i; 15. Possible DCVB staff re-structures (long-term) Director Sales Position convention or tourism Administration Assistant Information Assistant Internship Visitors center coordinator The DCVB understands that limitations of time, staff and money may affect the goals. However, these ideas can be accomplished. All need concentrated effort by the DCVB and full support by the Chamber and City of Denton. j ' A -8- c 4 I t , { OCI ON DEC lot III Iw SN WE All M IYi 111 10111 Norm f0M0llwl a viiilMS was, "WOO &O lll" 011 12'11 1µ,000.00 "6,000.00 14,000.00 610,900.90 1197, 000.0 4MI01III111141 M1w160 S1,4W.O 12:401.0 11,µ7.M 11,407.00 ",466.04 11,407.20 17.{01.00 ",4U'40 11,107.0 ",4 66.00 /i,1".90 51,1".0 10,"60 A /t/rN11wS On 1O 15 n.11 /Sn.41 11 n.0 Oncc 15)2.0 012.04 ISn4M 6617.20 01 n.0 On." ISMO I6.W.41 Iw w1 64".0 4300.01 1110M." W".0 0330.00 /330.00 1110.41 "So as 0154.04 1110,0 "66.11 IISO,M 44,M00 1ntlltl t46." 014.0 II4LM 11µ,M 1166.00 1164.10 1164." 1166.01 146,0 11µ.M 6164," 1124.01 No 06 fr1101r0 "f0." 1250,0 1251.0 1250.0 IMO.* SMOAO "10." 400.10 "50.10 w" M I2µ.0 SMO.M 11,004" IvIpsom W11.40 /Wt." 11,M11 OM.M 1W.40 443.60 "1 IN "2.00 6404.06 193.10 1"." 01.0 ":300.0 S "1166 &,Wlft 110.00 66.10 III." 00.0 ISO," ISO." 1"." 111.0 /50.0 MM ISO." 100.0 1661." 101t0MM 130." "".M "a." 950.0 1540.00 ISO." ISO." ISM." 1501.41 00.41 0".0 ISO," 66,01," NAZI 00.00 10,0 0,11 M.M WOO 0.10 0,0 40.0 10.90 40.0 06.411 11,010101 51,100IM ftlM lh 011.0 0012,x1 0033.0 00".11 "1641 61 1J.00 $111.010 4151.44 Wi1.00 1114.0 "15.00 "12.0 ",40." y M11MI 154.0 111,0 IM.M 00110 Sm." /50.00 100.0 610." SSO.M 600.0 000.0 ISO." 1000311 ~ 001"411001 v1001141 IM III IIt lwllrOrtl I1,Ow" 11,MO,M 11,010.10 tl,t".M 11,00,00 11,00.0 11,0".00 11,00." {1,00.0 11,00.40 11,000.40 01.000.00 117,00." 0ONOMIw/write, W10.011 ON." U1146 00.0 1!10." "M." "M.M 040." 1140.20 $30.0 "00.0 "00,00 11,640," 01wrtIi Ir4 sm.O 01M10 IIM.M II44A 110.41 flop." 110.40 4140140 tIO.M /100.40 ISM." It".20 61,2M.M 0A116011.60µ 146.0 146A01 11".0 it"0 14610 1166.0 11"A 1164.0 9166.0 11661" 6166.0 "1{.00 ",00.00 It" •wx 0.00 0." Mo.0 00.0 00.90 00.00 "41.0 ".0 Iwo do W.00 ".M 0.0 61,0u. W 01{0x0IMlMMtflM lwx M,M 61410.00 11,10 10.0 6100." 5400.04 00.0 0.0 W.40 40.0 00,0 0.00 61,10.0 70.11101 00001 IM Ir1v11/1160661 0116011 IIM.M 114010 1120.0 110.0 1100.00 f140.M 1100,00 5140.00 1100.00 MOM 1190.00 $100." 61,2M.00 11v160 IwHt60 /Sri." SIM." 1121.00 1175.04 112S.00 1111100 1 M.DO 1125.00 SIM,M 11b.00 /1M.00 116.00 ",10.0 Mw1161n1 01,611.06 {1,615.04 11,617.0 $1,43S.90 61,01.00 11,631.0 11,931.0 01,63S.00 01,4410 tI,U100 /1,111." 61,"2.00 611,040.00 1 /r60111w1 1~Uir1Y IMn SS90.O 1500.0 t5"140 IS0.0 1500.00 130.0 610.90 I1,10, 00 IS"0 ISM." IS0" S M.00 W,OM." ~ M0111I&at 4610181 1101160 IS611M 0103 90 HUM /14110 1593.00 t661140 101" 6141.00 IS".60 ISW,M 5141.04 12,0".0 MwMrAIp171wtr l/4 lw 4040." 00.0 0.0 120.00 WAD µA40 0.00 00.40 WOO 0.0 0.20 66.00 11,000.0 114. f~1141On of Mw t1 14.60 /I, MO M 1390 114,66 13.00 10.0 10.0 OW." 13.00 13.0 03.0 73.0 IW.M 11,150." 104/2010"0111x01/ 111,741." 41SM1.00 111.SM.00 614,551.0 614,111.0 115:115." 1I1,711.M 514,S11.04 111,116" 1114511.0 114,061.00 $15j41,4C 6154,461.0 f 1 'h L:! I' UJ n~l , :n co t1 1'1. ,ll N Q U 1~ t ,11 . an4Y wn9YrIM ."s wrEM1 '3 0"I F" 110111.91 . 191191 19101.91 A"IY1111AIlm $610186 111,400.00 1",414.00 I Fwr0l1 I"N 41,111.40 0,04.00 I+ ms ".M-00 ",915.00 WOO If f5,9".M 6,00.00 hNMaO U1010." lgdp I ",7",00 17,1".00 VMS Iygl" MM,p "".M IYI AIIMry ".0".10 ",0110.10 Awlt f1.011.1111 11,100." MIMIry 64.000." 04,00." Follow 40,10 1100.11 a4rKrrIM rlaolla fw IC11AlIN1rolo1 910,0"." 112,00." 1 y. "M I" wvl4a U,1"." U, "9,19 "Y•• 46-11004 ".011.10 1110",64 ff U N,W 1w 1F 01141,01 "110111,00 Frwr4lr t Irtwl4l ",MO.M ".M Iro01 Mr 1750.64 6I,M0.01 MMr11IwIM49cr r0tlw 11,471." 11,40," 11"U 11w141 "41"11 41.000.00 41.1".00 1"Ir hrrlrM 11,500." {1,!00.00 AMrllllr0 I3•00." 1111"[." Mor. 911 10111611 Mar 11.1",00 ",OM.M 01r14"l mto"61 ,111,100,64 I5,Ow.00 how, w, pstk6wr loll" U10.00 41,0".00 0116 [M. 1/ Ywlh 1," 11,510.00 11,5S0.00 rOrA401f401LKYli I IU, 575.0011","1.00 m it ^ lh Iv a) C) ~ 1 1 a i 4 f DENTON CHAMBER OF COMMERCE APRIL 1,1992 • MARCH 31,1993 :MEMBERSIIIP Cluck Crpwdw WARD OF rIRECTOgS Im POW" uw awkm E%Ecums coi1urrmE A I pq M ="Wea q~ u cunw9 wrwww ~nAra avwwN a gaw~iww hMdwandwkvice cw* aww.WKV"cb.r Melvin Willis, Vc PRO 4AW ' PA" 'P m 'DWm Uw4y Day 6Mw4 Um ANaks ' 'ED AdWsM Bond ti' a? fU t9 e 'toapAM~a Mrad, uwbm* Rwoom TV Bwau Adr wy bmd 'Adol*A•Sd W i0ow dk* 'Pulro RaMloiw MhaaldrM a Club 101 Fiarv 1 olaim n"" Caw,tY \ U D,Mdaroa I~~ ~N~o R ~ . 1 n G R 0 U P R O S T E R 07/16/92 ' Selected status code(s) (ABCDEFLMNPJ in Group (1491 Group (149) - 1992-93 Board of Directors sorted by Rep name ID Representative 1030A Allen Wayne A Wayne Allen Construction Comps 817/387-0030 ~ 1912B Anderson, Carl A Bill Utter Ford, Inc. 817/382-5404 2178A Appleton, Jr., Roy C 817/382-8330 1078A Baines, CPA, John E. A John E. Baines Co-, CPAs 817/565-9015 1371A Ball, Jr., B. Lamar A First State Bank ' 30555 Bates, Russell L. A The Architectural Collective, 817/387-4881 1565A Berg, Geneva A Locust St. Grill 817/566-3614 1550A Biles, David W. A Biles & Lock PC 817/566-0566 1119A Bly, Homer C 817/382-3070 1132A Brady, CPA, William A 817/382-5866 1847A Bulls, Derrell W. M Texas Woman's University 817/898-2111 1167A Castleberry, Robert A 817/382-8995 1845A Chater, Shirley S. M Texas Woman's University 817/898-3201 1210A Coplen, Bob A 817/382-4989 1815A Cott, Jerome M. A Sundown Arabian Ranch 817/565-1417 1221A Crouch, Bob A. A Crouch Realty Company, Inc. 817/382-6707 1051A Edmondson, Dianne A Apex Computer Placements, Inc. 817/565-0658 1282A Etheredge, Sherrie A Denton Depot Advertising Speci 817/383-4006 1416A Fay, Anne A Golden Triangle Mall 817/566-6023 "BOA Fouts, Tom A Tom Fouts Realtors 817/382-1541 )5A Gilkeson, George A 817/387-5373 .19A Gossett, Fred A Gossett Construction Company 817/566-2480 1251A Hall, Harry G. A Denton Area Teachers Credit Un 817/387-8585 2091A Harpool, Jr., Tom C 382-8822 1190A Harrell, Lloyd C City of Denton 817/566-8307 1447A Hayes, Richard D. A Hayes, Coffey & Berry, P.C. 817/387-3518 1452A Heath, Millard A Millard Heath Air Conditiong C 817/383-1688 1686A Hill, Fred L. A People's Funeral Home 817/382-6028 1618D Hill, Milton A Morrison Milling Company 817/387-6111 1473A Houston, Ann R. A 817/565-0855 1889A Hurley, Alfrec'.. H. M University of North Texas 817/555-2026 2103A Jessee, Pat C Denton State School 817/387-3831 1780A King, David L. M King Hospitality Corporation 817/382-8698 2308A Krause, Dave! C Dave Krause Autos Inc 817/387-7334 2247A Lackey, Gene M Acme Brick Company 817/382-7414 1750A Martino, Frank A Russell-Newman Manufacturing C 817/382-2531 1604A Miller, Jack Di A Jack D. Miller & Associates 817/387-4383 2092A Moellinger, John C 387-4875 2093A Monroe, J. Stanley C 387-6625 1618A Morrison, Jx., E.W. A Morrison Milling Company 817/387-6111 2159A Moseley, Jeff A. A 383-0298 1642A Nelson, L.A. A 817/382-1561 2094A Orr, Jr., W.C. C 1300C Patterson, Fred A Denton 18977A Pole, Frederick R. M University Record-Chronicle -NorthiTexas 817/565-2143 2428A Ponder, Gerald C 817/387-6151 2095A Ramey, Marvin C 387-1306 1-19A Reed, Jr., Harold H. A 817/387-5655 0A Robinson, Brian C. A HCA Denton Community Hospital 817/898-7000 lo13A Russell, Barbara A Barbara Russell Realtors 817/566-2730 1768A Sanders, Priacilla M Sears, Roebuck & Company 817/566-8801 1 b , , r.' J r 1912A Uttar, Sr., Bill A Bill Utter Ford, Inc. 817/382-5404 1429A Willis, Melvin A G T F Southwest 817/381-9211 1947E Withers, Jayne A 817/566-2847 1952A Woodin, Robert B. A Woodin Financial Services 817/382-1849 `60A Wyatt, A.E. A 517/387-5919 aaaaansasssaaaasmaaaaaaaaaaa:esaamamsasaasoasaaeavasmmsmaa.-iaaaaavawaa:macaw=aze Count: 56 nr 1 ~ZZ/Y- A k t re .1111911pl~- ,1 i Ir 1 r II DENTON CONVENTION & VISITORS BUREAU ADVISORY HOARD 1992-1993 I~ George Gilkeson, Chairman Carl Anderson 2304 Royal Acres Bill Utter Ford Denton, TX 76201 P.O.Drawe•r U 387-5373 Denton, TX 76202 382-5404 James Roden Margie Jimmerson < i North Texas Fair Association University of North Texas P.O. Box 1.695 P.O. Box 716 Denton, TX 76202 Denton, TX 76203 387-2632 566-3839,. Bob Normington Herbert Holl Sheration Hotel Center for the Visual Arts 2211 I-35 North 207 S. Bell Denton, TX 76201 Denton, TX 76201 565-8499 382-2787 Norma Gamble Kari Calhoun Denton County Historical Museum Bank One, Texas Box 2800 P.O. Box 580 Denton, TX 76202 Denton, TX 76202 383-8073 381-7400 Anne Fay Judy Hildebrand Golden Triangle Mall Director of Student Services 2201 I-35 E Texas Woman's University Denton, TX 76205 P.O. Box 22305 566-6023 Denton, TX 76204 898-3640 TOM Judd David King Tom Judd Photography 104 Ridgecrest 1011 W. Oak Denton, TX 76205 Denton, TX 76201 382-8698 387-0604 Jane Bile* Main Street Coordinator 100 W. Oakf Suite 204 Denton, TX 76201 566-8529 Jo Ann Ballantine, Staff Convention & Visitors Bureau P. 0. Drawer P Denton, TX 76202 382-7895 R'. . 1 ;i I A r CITY OF DENTON HOTEL OCCUPANCY TAX SUMMARY I I Denton Chamber of commerce ..................42.00001 (for convention & Visitors Bureau) Greater Denton Arts Council .................14.28501 North Texas Fair Association ................14.0000% Denton County Historical Museum .............12.3151t Denton County Historical Foundation 01.6793% City of Denton (Civic Center) ...............14.2850% City of Denton (fractions from others)...... 01.4356% Total 100.00004 C. i" { t! 1991.1992 Conventions NAME OF CONVEMYION DATE ENO nATE WAISER OF GUESTS IWU GYNNATICS 01/10/91 01/20/91 100 TEXAS RURAL LETTER CARRIERS ASSN. 02/15/91 02/17/91 2SO FIRE L SUIN PREVENTION 02121191 02/23/91 100 / RRIRO TRAINING SC1N10L 0205/91 03/02/91 35 TEXAS PARTIAL DIFFERENTIAL EOUATIOME 00111. 03/07/91 03/01/91 NORINIESTERN WTIST ASSOCIATION 03/16/91 100 DENTON COUNTY A L N MOTHERS CUM 03/16/91 03/16/91 100 6th ANNLNL TEXAS STORYTELLING FESTIVAL 03/22/91 03/23/91 S00 SOUTN CENTRAL REGIONAL COLLEGE DANCE FESTIVAL 04103/91 04/07/91 350 SCUTN CENTRAL REGIONAL FESTIVAL 191 04/03191 04/0791 30 IW MALTN FAIR 04/05/91 150 ; GOLDEN KEY NATIONAL NOMOR SOCIETY 04/05/91 04/05/91 200 SEVENTH ANNUAL BILINGUAL/ESP SPRING CONE. 04/06/91 04/06/91 OCCLIPANCIAL THERAPHY 04/12/91 04/13/91 40 NORTH TEXAS SPRING LITERARY FESTIVAL 04/12/x1 04/14/91 JANET L CHESTER M. ROTN PUBLIC AFFAIRS SYMPOSIUM 04/16/9t PROFESSIONAL DEVELOPMENT INSTITUE 04/17/91 05105/9 200 SOUTMVRST REGIONAL COMMINITY THEATRE FESTIVAL 04/25/91 04/2S/91 100 + 50 UIT CENTER FOR RENAIITATION 01AIES 05/06/91 05/10191 FUNDAIINTALS OF MMKIION SUPERVISION 05/13/91 05/31/91 60 INTERNATIONAL NORM CONFERENCE 05/14/91 05/11191 350 y 'a. o . SOUTINEST DIVISION Of INTERNATIONAL FIRECHIEFS ASSN. 05/16/91 05/22/91 200 ISMAILI YOUTN AND SPORTS CtNNITTEE 05/24/91 05/27/91 400 UNIT INTENSIVE ENGLISH 05/31/91 05/31/91 70 I INTERNATIONAL TRAINING A COMMUNICATION 06/07/91 06/09/91 125 l~ SHONTIME DANCE/DRILL TEAM 06/10/91 06/13/91 232 r C . LA r 1991.1992 Cat% tons NAME OF ttNYENIIOM DATE END DATE NANNEA OF GUESTS AMERICAN ASSN. OF WOWTURNERS 06/14/91 06/16/91 250 CENTRAL, BAPTIST WXIRCN 06717/91 06/10/91 350 SWINE DANCE/ORILL TEAM 06/24191 06/2091 200 CINDERELLA SCNOLARSN U PAGEANT 06/26/91 06130/91 172 SCIENCE FICTION RESEARCH ASSN. 06/27/91 06/50/91 LITYLE SIOUI LUINERAN YOUTH CAMP 07/02/91 07/03/91 ISO INIERNATIONAL CNEERLEADING FOUINIAIION 07/07/91 07110191 100 10MIEIY FOR DEVELOPIIQNTAL EDUCATION 07/09191 07/12/91 55 PARKS 0 RECREATION TENNIS TOURSAMENT 07/11/91 07/14/91 900 TEXAS ACADEMY Of MATTI S SCIENCES 07/12/91 07/13/91 300 CLEM110 UNIVERSITY OF EXTENSION SERVICES 07/15/91 07/19/91 70 17th ANNUAL CATTLE PRODUCERS TOUR 07/15/91 01/21/9t es I TEXAS STUDENTS EDUCATION ASSN. 07121191 07/25/91 $0 NU.ITIMULIRAL JOURNALISM WORKSHOP 07/21/91 01127191 12 NATIONAL COIMIMICATION SYSTEM 07/25/91 0712801 SO JOSTENS' YEARBOOK 07/30/91 OS/02/9t 245 AMERICAN 04ILL TEAM 07/,X/91 08/02/91 105 SWINE DANCE/DRILL TEAM OWAIS/91 08/00/91 215 SPRINGTOW NIGH SCMM SAND 00/05/91 08/09/91 L'f 7B TEXAS NEALIN ENTERPRISES 00106/91 00108191 20 GAINESVILLE WON SCHOOL BAND 0011201 000/14/91 d cu AMERICAN ►IEID SERVICE 00/12/91 00/14191 150 "JOY Of SINGING" 00/12/91 06/14.01 i0Q 3 NORTH TEXAS JUSTICE Of THE PEACE S CONSTABLE ASSN. 06/20/91 08/28/91 150 BA1t0011 GLOU 08/23/91 08/25/91 50 yy~ TEXAS NEALTH ENTERPRISES 08/27/91 08/30/91 20 l~ Q 45th ANNUAL REUNION OF THE 61h MILITARY POLICE CO. OF 08/29191 09/02/91 55 111 n I OFT' 1991 1991 Convention NAME OF CONVENTION DATE END DATE NUMBER Of GUESTS FIIESIRIAN CONNECTION 09/04/91 09/0191 300 ROYAL ORDER OF TOE JESTERS 09105/91 09/08/91 200 TWU PIONEER PEDAL 09/21/91 09/21191 1000 TEXAS STATE SCHOOL MUSIC FESTIVAL 10/01/91 10/02/91 350 *0011RA1S1 ASSN. of COLLEGE A UNIV. 0" 146 OFIICES 10/09/91 10/11/91 NORTH TEXAS AMERICAN PIT ROLL TWIRR AM. 1012191 10113/91 150 COUNCIL FOR EXCEPTIONAL CHILOREN 10117/91 10/49/91 s0 PLAW IIDENAMT Kok OISIRICI 10/18/91 10/19/91 AS PARENT AND FAMILY KIKEND 10118/91 10120191 292 AMERICAN ASSOCIATION OF SHERIFF POSSES A 10125141 10/26/91 175 r DENIM STATE SCHOOL 10129/91 101/31/91 s0 f TEXAS THESPIAN SOCIETY 11/22/91 11/23191 1200 DENTEX GOLDEN 0% OREOIENCE ASSN. 01/01/92 TEXAS ACADEMY Of MAIN A SCIENCES 01/31/92 200 TEXAS ACADEMY OF MAIN A SCIENCES 02/07/92 200 GOO GOSPEL 02/22/92 02/23/92 400 ELDERNOSTEL RETREAT 02/23192 02/29/92 40 NATIONAL ASSOC. OF FEDERAL RETIRED EMPLOYEES 02/29/92 90 INTERNATIONAL ASSN. FOR GENERAL EDUCATION 03/01/92 (IONIC WEEK 03102/92 03/06192 200 r• NIGH SCOPE FOUNDATION 03!06/92 03!07!92 45 [A TEXAS DEMOCRATIC CONVENTION 03/07/92 250 00HPASSIONATE FRIEIDS 03/20/92 03/21/92 200 ` 3 l INMIVEASITY OF NORTH TEXAS RECRUITMENT 0312092 03/25/92 40 NONIN TEXAS STORYTELLING ASSN. 03/27/92 03/2692 1000 STUDY OF WORK TEAM 04/01/'12 04/02/92 60 e e` v. 1991.1, . Conwntiom MARE OF CONVENTION DATE END DATE MIMMMEA OF GUESTS P1lLSNR1Y 04/01!92 04/03/92 CMILTNIEMS CHORUS Of VICTORIA 04/02/92 25 MORIN 0 EAST TEXAS PRESS "SM. 04/02!92 04/04/92 100 ! TEXAS IAm"411 LRIIVERSITY 04/03/92 70 TEXAS I= ANO FIREAS COMMIISSIOM 1f 0</04/92 04/05/92 >a0 K#S RIMY UNION CIWIIIOMSM!►M 04/04192 000502 500 ROAST FOR REP. MORN A SENATOR N.~~pQIJ, 04/06/92 325 4... IFI01S IUIMIlC1►AI CE,fRK'i ASS11. 04/09/92 04/10/92 75 CENTRAL SW RES. CONF ON MIV•AIOE 0009/92 04/11/92 PROFESSIONAL DEVELOPMENT INSTITUTE 04/10/92 IDO THE flat CENT4NIY NIS►ANICI ARE 14 EDUCATING FOR INS FUTURE 04/10/92 04/10/92 VIII CIRCLE K CNAPTER 04/11/92 04/12/92 75 L, NEREDl1Y GUILD OF COLLIN COUIIIY 04/13/92 50 PROFESSIONAL DEVELOPMENT INSTIIUE 04/15/92 051•2192 100 SOUTIIYEST CLWA MAGNA SCHOOL 04/23/92 04/24/92 50 TEXAS WOMAN'S UNIVERSITY ALUMNI 04/23/92 04/26/92 300 LILY GARDEN CLLR 04/24/92 04/25/92 INTER CONFERENCE IMf0RW1TI0M SYSTEM 04/24/92 D4/25l92 125 45 ANERlCAM LEGION A AUNILIAAY 04/25/92 MO PROFESSIONAL DEVELOPMENT INSTITUTE 04/25/92 05/02/92 100 THI ALUMNI GOLF TOURMAJUT 04/26/92 65 I"AS "All ENTERPRISE 04/27/92 04!30/92 1D to r Y~i MORIN TEXAN EII•LEiTERMAM ASSN. 05/01/92 ° D CENTER FOR RENAMILITATION STUDIES " N 05/12/92 05!14/92 30 TEXAS SPECIAL OLYMPICS 7 ' 05/12/42 05/15!92 10000 ~ WINTERY PLACEMENT SNOUCAm 05/16/92 05/19/92 160 1~ 1 Tk UMT INTENSIVE E04LISN tANGINGE INSTITUTE 15/20/92 05/21/92 100 p(A V 199t-1992 ConvMtlaq NAME OF CDNVENTIOM DATE END DATE NURSER OF GUESTS TEXAS MEALIN ENTERPRISE 05/20/92 05/24/92 10 DENTON IMDEPEMOENT SCHOOL OISTICT 05/22192 05122/92 25 ACURATOR CONFERENCE OF EOUC/1TOIIS 05123192 05/29/92 3200 ACCELERATED CNISTIAM EDUCATION 05/25/92 05/27/92 150 ANTTOUE FIY-1N 06105/92 06/06192 300 MWIME DAMCEIDRILL MEAN CAIN 06/00/92 06/11/92 265 ANEMICAMIS PRAISESINO 001002 06/13/92 100 MNIME ANJON NATIONAL it. HEIFER SMOII 06/15/92 06/20/92 150 CMILDREM OF DAUONTERS Of IRE REPUNLIC OF TEXAS 06/19/92 06/20/92 ISO CINKRELLA SCNOLARSMIP PAGEANT 06/24/92 06/26192 200 Ito" 6CNOO1 PIANO 1MSIIIUIE 06127/92 07/03/92 i MUSIC ifACNERS CONFERENCE 07!06192 07/09/92 200 EMVIROINEMTAL ETHICS CURRICULA 07/10192 07/12192 TEXAS CREDIT UNION LEAGUE CONF. 0011192 07/23/92 UNITED SPIRIT ASSN. 07/12/92 07/15/92 IDO I 1992 SOUTMUEST COMA MANAGEMENT SCW% 07/12192 07/23/92 150 SUMMER PLAY THERAPY INSTITUTE 07113192 07/22/92 PARKS i RECREAIION TENNIS TOURNAMENT 07/16/92 07/19/92 CNRISTIAN SCIENCE CNURCR • YOUTH CONFERENCE 07/17/92 071119192 3000 10UTN CENTRAL REGIONAL YOUTN NEETIMSI 07/17/92 07/19!92 1100 N `rn JOSTENS, vow" CONFERENCE 07121192 07/24/92 0, A ap ni ro AMERICAN FIELD SERVICE 00/02/92 06/15/92 las SPRINOTOLRI MIGN SCMOOL "NO ANNUAL CAw 00!03192 00107192 00 AMERICAN COIOSMMITY CORRECTIONS INSTITUTE 00/14/92 06/15/92 50 TEXAS STUDEN DIE►I116 ASSN. 10/02192 10/0/92 100 41 AMERICAN ON WEEDER$ ASSN. 10/03/92 10/04/92 1400 Ilk n I k 5 5 . r 4 1991.1992 ct,.., nllam NAME OF CONVENTION DAIS END DATE NUMBER OF GUESTS PROFESSIONAL DEVELOPMENT INSTITUTE 10/14/92 11/01/92 100 1 L C~+ r t~1 I o ro m s ~ <v iv ` J o C ~V ti r. r r T~--'. f ope v TOURISM ASSESSMENT OF DENTON, TEXAS This report is the result of a one-day visit to Denton by a tourism resource team assembled on February 13, 1992 by the Texas Department of Commerce. The purpose of the report is to provide comments, suggestions and recommendations, that should be useful in the city-'s tourism development planning. u Team members wares Chloe Johnson, Independent consultant in economic development, Austin, Texas Ray McFarland, Sales Representative, WetOn Wild Water Park, Arlington,.Taxas Phil Davis, Director, Special Tourism Programs, Texas Dept. of Commerce, Austin The resource team was treated to an excellent tour of the cityr giving all of us a better view and understanding of D on a enton. Like millions of others, most of us drive IN-35 faaibirly to visit "fill-up's or the area. in Now we doi The trick is to get others off the road for an enjoyable experience such as we had. THE SUQGN8TI6N8 AND RICOMMENDATIONS IN THIS REPORT ARE NOT LISTED IN ANY DISCERNABL.3 ORDER NOR BY PRIORITIES. • The Community Tourism Assessment, City of Denton, produced and prepared by Ms. Jo Ann Ballantine and the additional brochures assembled for our reference have been most help- ful in the preparation of this report. * Everyone should remember that no matter how good your literature is, it will not attract visitors sitting in tLe chamber of commerce Office. 14 * Denton literature should be available at all locations where visitors or highway traffic might stop,such ass a. existing brochure racks around town b. motel lobbies c. downtown businesses d. other high-volume businesses on I-35 e. the museums f. on display for all conventions and large seminars ak- local hotels and the universities g. at each of the ranches in the areas Ranchland, circle R. Texas Liles and Doubletree. h. in the park areas at Ray Roberts Lake and, i. any other locations where out-of-town visitors may stop, such as the Municipal Airport and the R4 center on I-35 j. Exchange brochures with other convention i visitors bureaus and chambers of commerce in the area for wider distribution. k. and, by all means do not forget the visitor Information center in Gainesville Distribution of brochures at these locations will result in more visitors staying longer to see the sights. it will require a sizable printing budget and a system to keep the racks and other I.cations supplied. * The various events that occur in Denton will give extra exposure to the city and its other attractions. * It may be possible to work with the events coordinators in other area cities to devise a method whereby the Denton chamber could promote Denton with a booth or something similar during those events. use a trade-off, Plallow me to do this and you can do the same at our events". * For example, design a simple Iffaot sheet" to be distributed to events visitors in order to educate them on the other attractions available to see either before they leave town or on a special visit. * Driving tour tapes could be developed so that visitors know what options are available. The resource team enjoyed the tour even without a tape - we had live human beings for our narration! I * The Denton County Historical Museum is a diamond in the roughl it heeds publicity and promotion. The old county 4 Courthouse location is ideal for enticing visitors into downtown to view not only the courthouse and museum but to do some shopping while there. f * None of the membors of the resource team remember seeing any directional signs for the museum, making it difficult for visitors to locate. * with 139 restaurants and other eating establishments in Denton there should not be much trouble with visitor r^ starvation. MARKETS FOR DENTON The largest single market for Denton is obviously IH-35, with millions of vehicles passing through the edge of town. each year. Tt") trick is to get them to stop, visit the attractions, spend some money, stay the night and then continuo their journeyl That can be accomplished with the use of billboards, brochures and publicity. I believe that Denton currently has at least one billboard at work. There should be at least two, one on northbound 1-35 facing south and one on southbound facing north. Smaller boards could be placed on US 380 both east and west. A cooperative program could be developed with some of the attractions, motels or industries to include their names and maybe, their locations on a cost-sharing basis. REACHING YOUR MARKETS There are a number of ways to get your message across to potential visitors. Advertising, publicity and promotions are the primary means used by most travel destinations. of the three means, advertising is the most expensive but per- haps the most efficient. It generally involves the design, production and placement of ads for newspapers, magazines and other print media. it also can include the coats of the billboards (already mentioned). Radio is also an effective medium. ADVERTISING - The Convention i Visitors Bureau (CVB) should explore the feasibility of an ad campaign to determine if advertising is a viable approach in terms of cost and benefit. Check with some of the newspapers in your market area to determine the cost of placing several siZis"'Of ads ' and the possibility of using some of the then as public service announcements. It funds are not available, could they be raised? Discuss thi idea with the editors of the local newspapers to sae what insight or suggestions they may have on the advertising idea. Do the same with your radio stationst managers. Invite them tll to become partners with the tourism program, not only for the benefit of their industries and the media contacts they may have aroun4 the a state, but for the good they can do in promoting their town locally. They may be willing to produce print ads and radio commercials for the committee as their contribution to the overall tourism program! PUBLICITY - Often referred to as Iffree advertising" but it really is not. It is not always "freest because there can be costs for production, photography, mailing/shipping, consul- tants, trade-offs and time. It,s not advertising because there is no direct payment to publications or stations and, PUBLICITY I8 MORE BELIEVABLE TO THE GENERAL PUBLIC! Distribution of travel literature is publicity. Getting articles about Denton and Denton county written and published is publicity. so is making sure that Denton is included in every publication that prints listings and stories about up-ooming events and activities. Developing press releases about the area, its attractions and anything new and news-worthy. Make sure that the Texas Department of Commerce is provided with a listing of all of, your annual events, including dates and brief description. Have a committee member visit the Tourism Division to determine that all of Denton and the county are well represented in the photo file. While in Austin also visit the Travel i Information Division of the Texas Department of Transportation to review its photo file. They also need your listing of events. Review the listings for your area communities in the Department,,s state Travel Guide. I see seven (7) attractions plus a ItGenerall' section on the area listed in the newest edition of the state Travel Guide. Listed Arai County Museum Lakes (3) Evers Hardware Gowns of the Hirst Ladles of Texas Little-Chapel-in-the-Woods Pilot Knob and, Bilk Stocking Row The courthouse and universities are mentioned in "Generalli. I 1 4 The 1992 edition of the "Texas Accommodations Guide'$, pub- lished by the Texas Hotel L Motel Association, only lists two motels under "DENTON" - The La Quints and Sheraton. I assume that is because the other establishments are not members of the association. "Texas, It's Like a Whole Other Country", published by Texas Monthly Magazine, with assistance from the Commerce Tourism Division, does have a nice listing for Denton. It has a brief history, lists two museums, the Historical and the DAR. It mentions historic homes, has paragraphs on each i University, mentions golf, tennis, Canter for the visual Arts, Flying Air command Flying Museum, TWU#s Art Galleries, R UNT's Art Gallery and Historical collection. it also covers the performing arts, shopping, and side trips to Lake Lewisville, Lake Ray Roberts and Texas Lilts. The Denton spring Fling and North Texas state Fair annual events are , covered. I Four restaurants and three hotels are covered. several years ago the Texas Department of Highways and Public Transportation began publishing Texas events by annual quarters. In looking tbrough all four of the listings for 1991, 2 found only nine listings for Denton. The "Denton Calendar of Eventst, lists FORTY-THREE for January through March! Granted, not all of the events listed in the Denton Calendar probably are not of mass appeal and therefore would not make the +PTexas Events Calendar"o but I feel certain that more than nino Denton events should be in the Calendar. I suggest a review of the information being sent to the Texas Department of Transportation (new name) to make certain that as many of your events as possible are listed in TDOTIs materials. PROMOTION - Explore the possibility of developing a co- operative package with one or more radio stations in each major market city for a free weekend for two in Denton. Provide the station with a trivia question about the area. The first oaller with the correct answer would win the prize an0 Temple would reap the benefits of the promotion. Examples: "What has been called the most pioturesqu• pile of rocks in North Texas?lf "Name the location and the name of the largest university for women in the United States.'@ 11 What is the location of The North Texas State Fair? DENTON COUNTY RESIDENTS NOT ELIOIBM ~1m2~ You get the idea. 9X W RESEARCH Primary miavkets for Denton should be Dallas/Fort Worth, Austin, San Antonio, Bryan/College Station, Waco and the communities located on, or olose to, the r-35 corridor. f Without benefit of much research data it is difficult to say with certainty what areas to concentrate on with your ° publicity and promotional activities, some simple research would help pinpoint other areas which are currently providing visitation to Denton, A short form can be developed to tell you where visitors are from, why they are in Denton, main destination, duration of trip, number in party, first trip to Denton?, and other information deemed appropriate, * The form can be placed in the Con,rention and Visitors Bureau, motels, restaurants, convention center, museums and anywhere elrs visitors might stop, I I * on-duty personnel would explain that the Bureau is making a survey of visit,orn in order to improve upon the town's visitor development program. They would then ask the visitor to take a few minutes to fill out the form. The aform can nsteadbofsimplified fill-in the mblankltyproi thereby check-off making it less time consuming. * over a period of time you oan put together a profile of your visitors and begin to target your markets as well as folks who enjoy what Denton has to offer, * The Texas Department of commerce produces a monthly 'tCalandar of Events" which is distributed to all Texas newspapers, television and radio stations and selected magauines. Send events information in at least three months in advance of the event, Send to Events Editor, Tourism Divisiono Texas Department of Commerce, F, O, Box 12728, Austiin# TX 78711. * Not discussed was whether any of the major industries in the area offer plant tours. if so, they are worth promoting, * Denton0s easy access off TH-35 is a real plus. We encourage you to target the Winter Texans who traverse the highway both coming and going to the Valley, You have the hooks to accommodate a large number of visitors. Activities r, could be developed to encourage them to stop and spend some time in Denton. Visitors are interested in value, promote the fact that Denton and the surrounding area is a great value for'the visitor. * Jo Ann Ballentine has a good grasp on what needs to be done to encourage tourism to Denton. When the budget permits, attending trade shows and becoming active with the National Tour Association and other industry groups will be very beneficial. Specifically, three annual meetings come to mind: The Texas Travel summit, sponsored be the Texas Travel Industry Association, the Texas Association of convention and Visitors Bureaus and the Texas Heritago Tourism conference, sponsored by the Texas Department of Commerce and the National Trust for Historic Preservations There are numerous other meetings and seminars hold throughout the year. With a little experience CVB staff can pick and choose the ones dammed most valuable. A travel and eonferenco budget would need to be established. speaking of budget, 31,6% of the city room tax collections are spent on the Convention center, which is a legitimate expenditure, However, the lack of funding for advertising, publicity and general promotions hinders not only general tourism development but can also hinder the ability to sell the city as a convention location. My reference materials do not toll me whether the funds designated as t1convention Contort' are used on convention promotions or the bonded indebtedness. Y suggest that city officials study the economics of the Center compared to the general over-night lodging when no convention is in town, Does the Center host conventions that bring outsiders to town or are most of the meetings attended by local and orea conferees? Without overnight guests generated by conferences the city loses tax dollars and the oommuaitr loses any economic benefits it might other- wise enjoy, At Arrangements should be made to allow Jo Ann to attend more networking activities in order to develop relationships with others in the travel industry, determine how others "did it►+, and to pick up ideas that have proven successful in other mid-arced Texas cities. * Build a community awareness program on all activities, attractions, events and the benefits of tourism development. Y. ~q - Work with the local schools to bring more athletil * a events s and other school competitions to town. Mothers and fathers G usually come'along. * Invite newspaper editors, or travel writers, television personalities, radio broadcasters, etc. to serve as the Grand Marshall, Ribbon-outter or some other important per- sonage during the many events and festivals which occur in the county each year. Treat them with the same hospitality lavished on the resource team and watch them generate some good PR for the whole area. i * Place stories or small ads in University and College newspapers inviting students to visit Denton for weekend events. Students always like to get away from school on the weekends or holidays. Many UNT and TQU students probably leave town on weekends and holidays to spend money elsewhere. OUT-Or-STATE BROCHURE DISTRIBUTION Scott Maaehee of San Marcos is under contract with the Texas 1 Department of Commerce to represent Texas at a number of Boat, sport and Vacation Shows in other atates. He also distributes Texas citissf and attractions# information at those shows. He can also access the Department of Transportationts computer system to print out the address of everyone who has requested Texas travel information. Of course that is a very long list, but be can pull the names by state, and/or zip code, thereby customizing the results to fit your wants and pocketbook. If no desired, he will mail your materials for you. I suggest he be contacted to determine what costs would be for such services and if they fit into your budget. It is a good way to target brochure distribution to people who are already interested in Texas. His number is 512/353-2050. SOME ODDS AND ENDS so Ann Ballantins is to he commended for her efforts in promoting Denton as a 10oity to visit.40 Each brochure, in its own way, is capable of whetting the appetite of a potential visitor to Denton. Medi The Denton County Historical Museum is a "Must 30010 attraction for any visitor to the area, particularly for individuals 5o years of age and older. Then too, if it has r. 9 tips _ not already been achieved, we would encourage Jo Ann to invite Les Thomas, southwest Travel Editor, Southern Living, Austin, to be•her guest and spends a day seeing the various attractions as did this resource team. The HUaeUm, Texas Womenis University Library and Chapel, and the 106 year-old Evers Hardware store provide the necessary ingredients for a good travel story. However, donut stop with Lee. Bob Phillips, "Country Reporterp" a 30-minute weekly travelogue, in another promotional vebials. Not to be overlooked are the Travel Editors for major news- papers located ir: Dallas, Fort north, Oklahoma City, Abilene, Amarillo, Austin, Lubbook, Ban Antonio, Corpus Christi, Houston, etc. Also, Tommie Yinkard, editor of Texas Sighwavs magazine should not be overlooked. visitor information Centers The establishment of one or two now information centers will be a great asset to the visitor program in Denton. The pro- posed locations we were shown are ideal sites, provided adequate signage is supplied by the city of Denton and/or { the Texas Department of Transportation, once open, tha site(s) should be highly published to the , citizens o,". Oenton an well as local hotels and motels, restaurants, convenience stores, service stations, camp- ' grounds, media, etc. A water fountain and public restroom facilities are almost a I'must1f, Consider selling Texas souvenirs to help defray overhead costs. Other ideas h Work with the owners of.Evers Hardware in developing an inexpensive brochure or 8-1/210 x 1111 handout. Include 8 A W photo(e) if possible. * Evaluate "Points of Interest'► directional signs within the city. Are existing signs easy to road? Do they show wear? " q tdoor Hoards have already been mentioned, but a reminder, seek Co-cp sponsorship on cost. several years ago, Budweiser had a painted board on I-33 in Waco pro- moting the Texas Rangers Museum. * Texas _Uonts Sa ve which appears in Texas Highways is an excellent publicity vehicle. Call Ann Kelton, TROT, Austin for details (312/467-3720), ♦4 ~s + Trackless Trolley - we only saw one during our tour of. Denton. It was painted a drab color and was in need of a wash-job. Why not brighten the color and give the trolley a name, sizilar to what Austin has done with the "Dillon. To get the community involved, the convention i visitors Bureau might hol$ a contest to name the transportation system. ON BEHALF OF MY TEAM MEMBERS AND MYSELF I WOULD LIKE TO EXPRESS OUR APPRECIATION TO ALL Of OUR NEW FRIENDS IN DENTON WHO SHOWED US THE SIGHTS AND SITES AND MADE US FEEL VERY MUCH AT NOME IN YOUR FINE CITY. DENTON RAS A LOT TO OFFER TO VISITORS AND JUST ABOUT AS MUCH TO BE DEVELOPED. IF ALL YOUR ~ VISITORS FIND THE ROSPITALITY THAT WE DIDt DENTON WILL BE A TOURISTPS 11MUST1+. THANK ALL OF YOU FOR SHORING US WHAT A FINE CITY YOUR SHARE. APRIL 100 1992 "fy PHIL DAVIS DIRECTORt SPECIAL TOURISM PROJECTS TEXAS DEPARTMENT OF COMMERCE P. a. Please accept my sincere apologias for the long delay { in the completion of this report. The requests for community assessments has been overwhelming and has kept me on the road almost constantly. c , Tourism spending tops survey of staff t "Oka alms that Texas planned to spend morelir bi 1982 to promote touris+n Man v , any other sU* a local of $29,8 million by the Texas Department of TransporeaUon ($18.0 mdllon) and the Texas Depot rent of Com.no (5102 million), While no other state pro(acted larger dGlar outlays than Texas, four stales' 190lourfam budgets grew at a faster rate. With an increase of 31 percent since 1991. Taxes' lounsm budget growth rate was fifth highest in the survey by the U.S, Travel Data Center. At 69 percent Massachusetts' lounsm budgal grew the fastest, followed by Louisiana (44 percent), New Mexico (43 percent) and North Dakota (37 psrcanl). About 517 million of Texas' S0 million. plus increase for tourism was planned to pay lot building a new travel Inlormalion center. - State travei budget State travel budgets' growth, 1991.92 In mil anti Chan" 50 10 20 30 7[1t. e0 50 40^' 30 2 f TX MA e s MA IL LA HI LA cA~r FL NO Ull NY Aotu111, 1990.91 TX CA ~ProieolW, 1991.99 'Teue. ligle,l4nel, laaeru W fkefd~ eh sure AMI e,e W9eM Instil I><,dyre4 30IJACl, Us POPOmcMw wlungtM O.C, COIAaa fy X90 BUIK RAtfi 4` r^ U.3. PUTI . PAID rI _ AUSTIN tx PERMIT NO. liil ~nrk.~~ r'7 xCCy~ Malenat in PIS" Not" a not ?v'1• c 4 9 e m ngi topfodantl,na reprOd NC. j qua '3 •1fl_ya'I~r~l.... uted~ Tho e 17 Compuaifer of Publb AccounlawouW c`IT"AI "'IVc'1':~7 r y' r,'r~i v 1~ r.411 appleclals creoll lot ? ] a a 9'rJ a the malenel used ands copy of the re0i ~c'JT J N t '1f ofrecl Cueani of comments &DWI Hsi Not" AriklN 10 the oddon Tefepnone: (612) 163-4961. For eddlHorW o0p1" or beck Ileu", of to ro"of" a euManber, confect: Pi 6011 Not" Terse COmpti of PNblb Accounts P 0. Box 13s2e Austin, Tx 711711.94131 / Of call 1400431.5"1, ext. 3.4900; of 463.49W in Austin, s r. i CITY 4 C®t1NCIL f~ .w~'00~op0°tl0(JO ppp~0oj. E C7 r a G ~~ppll LIC cl O r _ - 7 qjj- r CITY of DE'NTON, TEXAS MUNICIPAL BUILDING / 215 E. MCKINNEY / DENTON, TEXAS 76201 I MEMORANDUM DATE: August 25, 1992 i T0i The Honorable Mayor and Members of the City Council FROM: John F, McGrane, Executive Director of Finance SUBJECTi APPROVAL OF HOTEL/MOTEL TAX RECIPIENT BUDGETS Pursuant to Chapter 351 of the ate Tgx Code as amended by House Bill No, 1023 by the 71st Legislative Session, the city must approve, in writing, the annual program of service of each party receiving hotel/motel tax revenue, Accordingly, Council is requested to consider a motion to approve The Denton County Historical Museumts 1992-93 budget as already presented and submitted during prior budget deliberations, For your convenience, a duplicate copy of said budget is attached- A review of this budget finds that the agency compliea with , budgeting provisions as stated in Chapter 351 of the Tax Code, Please advise if you need additional information. AFF00370 Attachments 51711!i66.8200 0/1'W METRO 434.2529 F I. p m~ Denton County Historical Museum, Ing,~,,, August 26, 1991 S Mayor Bob Castleberry g Councilmembers Hopkins, Chew, Brock, Smith, Perry, Miller Denton, Texas 76201 At the request of Harlan Jefferson, this date, we are responding to your request concerning the Denton County Historical Museum, Inc. 199293 Budget, 1. Current year's 1991-92 Laylor Budget for salaries is as follows: a, Director ................21,269.66 (40 hrs) b. Educator .................14,234,22 (30 h>s) 2. The coming year's 1992-•93 Laylor Budget for salaries will be as follows: a. Director .................7.0:864.00 (40 hrs) b, Educator.. 14,180.00 (30 firs) Please take note that the budgeted Director's salary for the current year is 21,269.66 and for the coming year is budgeted at 20,864.00. This is in actuality a budget reduction. No other entities provide funds for salaries for the Director or the Educator. Our Director and Educator, however, do come under Denton County's Group Health Insurance and Workers Compensation as they always have done. We understand the Museum's budget is on the Council agenda Tuesday, September. It 1992. We look forward to being of further assistance if necessary. Sincerely, ^7ohnin Everett. Treasurer Denton County Historical Museum, Inc. cc Letitia deBurgos Chairman, DCHM c 11,0. Box 2600 I)arfou, Texm 76202 Courllwusc•on•Ihc-Square 501(0) (1) Non•I'rohi I'claphou: (617) 363.6073 1-600-1.16.3169 • I AN: (617) :362,•06,15 r. ( 7 DJ-11HP1,014 COUNTY 1l <;lrOl(:,A[, 1)usrur-1, (rlr.. I I'kigl?ll(il)I) LlEfl)CE;'I', li'! 91-`1 I,uri~ICl flu(luc;t Cit Logo t:", Dcscrll)1 - i,on I Y 90-91 E"I 9l-92 AUAIt l 1;; J.U.I 1)i.roctor's ;a1o „y ~I 82 1; :1269.GG 1..02 I:(lucrlLo r' I; :;ol1.it I' )_3'.~11G, 40 N. 1 12 3,1 .22 x 1_.05 0CW ! 12 Nonl.l,:l( T (;f)i}.00 `iGUO.OU 1.()'.;A r'W:11, I,r'llcr_II:; IN 10(?2AID 1; 11)01. .,10 SiJ13-'lU'I'r1L;; I' ICIA[1,64'. (t11.106.28 CX11MIUI'L'lllif U Ili ' aJul !I ( (~1h~:r: ) ;'.09-3.01 Hcml).--,511h";cri-piX00.UU I0(1.00 2 .03. 02 Tr o i.n.inO; Tout',i. lu, I'r()II,. 1.700. 00 )00.00 1.0'-3,05 Audit l, llt; Ionm; 900,00 IN 1100.00 3.06 rI:tt';Lc(7~;', I,)I:Ojcr,:l:; ~l 200 .00 251) .00 2 .08-3 . Ott Consu:l.t,~ilt.r, p1, , i'1000. 00 l; 500.00 2,09-3.09 Cnr,n:,~ncc .1100.00 S X1000.00 7.10•-3,10 k:h.i.hi.C:; 700,().00 4F 7.090.00 --3 . oCEi-ca L;flui1,. I: 100.00 300.00 1.2 (;o.1.1cc;LiOil F9r,tl9, 2",0.() 0 100.00 a :.13-3.1.3 Coml)uLor (:cc;:>(,,otic;, ; 00.() i 91)0100 2.14.3.14 '1'r~;ivcJ., i11:Lca(.)c '101) .00 500.U0 2.1.(i~3.16 Co[Aillrjcw.y I un(1:. ; ,')00.01) 2000.U(i ?..1.7-3.1.7 [cl~tcr(L,i.o(t 1000.00 ?7110.OU ?.18-3..18 UoccnL -Volunt:ccr I',u,l. 200,t)i! k 700.f1i) '..1.9•:3.19 Of, hl, ccuri.Ly i; 1000,0() F 100.0,) 7.7,0-3.20 kc5ctvc, f;tvi.nrlt; I; V200,00 1200.00 >,.21-:3.7.1 DArrcLor's Account 1; 2UU.GO 200,00 - - ii•~ 1)1850.00 - -°SUU-'101'AIJ,1 1 00 '1'CT1'ALa ti r. A U G 27 REC'0 „ . t)Ir:NPON C:OUN'LY IIISPORIC,"AI, 1.-9,1 LINE 1111.1 RUUGI., ] 9( ..c11 1A H~. s±; FFiCDE _f ALI, ACCOUNTS 13u~lq~t: Pcnl>on~11 Ahprovml 06/22/1992 UICOMlR/ El XPI.:II£il~ INCOMI{ d,01 I,ALOR, 11011'EI, 'PAX 50, 000. 00 5.0.1. DI'NTOrl 13ENEFI'1! LEIACOR GRANT `i , 000. 00 5.02 1'EXA£; IIISTORICA1, COMMEIiI;fOrl GRANT 1,000.00 5,03 AI,r, O'r1II,,Il GRANTS 560.00 1 6.02 DONATION:) Ho0,00 6,0:1 COI,I,EGE WORKSTUUY SALARY Ill{IIlI1U121;IIt4l;rL'I' 5,820.00 6.04 IYVEREST EARUPI) NOW ACCT, {)0(),00 61.0!1 F1OrtE:Y MARKET)) ACCT. INTPRENT 2110,00 6.05A CD INTEREST 325.00 6,06 WORKSHOP FEES 600.00 6.07 USER PEES 250.00 , 7.00 N'1'SAV INTHRE ST EARNED t11514OR1A1, ACCT, 50,00 7,00A ALL 1,134011IAL DONATIONS 200,00 11,00 (111TVI' SHOP REVENUE '.i,3o0,00 'I'OTA 1, '10, !j4 o t) NX1,ENSI:S ].01. DIRECTOR'S SALARY 20,81)4.00 J.,02 EDUCATOR'S SALARY { 30 IIRS WEEKLY) 14,100.00 1,05 COLLEGE) WORKSTUDY PROGRAM 2AI,ARIRS F3,23 1. , 00 1. , 150 , 00 1.06 COI,I,EGI; WORKSTUDY WI11'11110I,DI V0,11, 1 , 06A INCOME; 'PAX WITIINOI DI tICS 1.,0613 PICA 1,060 :!S 1.061) TEX IsIIP1,OYMENT TAX 1.06E. WORKERS COMPENSATION INS. 2.01 MEMBERSHIP SUI1St)RIPTION8 300,00 7.02 PROYE10SIONAL TRAINING/TOURISM PROMOTION 1. , 900, 00 2.05 AUDIT, IRS FORMS 1,1.00,00 3.06 TRUSTEES PROJECTS' 1,250.00 2.08 CONSULTANT PROJECTS I , !ioo, oo 7.09 INSURANCE 40000.00 2,10 EXIII11111'S2,000,0o 2.11 OFFICE SUPPLIE:i/Ea1J1P141irt'1' 300,00 7.17 COLLECTION MANAGPME11T 1 , £)00.00 2,12A PRESERVATION/RESTORATION 1.,500.00 2.13' COMPUTER ACCESSORIES 4:10,00 2-14 TRAVEL, MILEAGE 'io0.00 2,16 CONTINGENCY PUN!, 2,000, 00 7,17 FaIICA'1'IOt{/WORKS110P/I'RC1If{C'1';3 900.00 "2...1.1'3 DOC.BN'1'/VOLl1FiTEER PROGRAM 800.00 2.19 OPERATION MAIN'1'f.NANCI;/SECi11lI'I'y !)00.00 2.22 RANK SERVICE CHARGES 70,00 9.01. 01F"r' SHOP S11PP1,IEli 1.,~io0.00 9, 02 GI P'1' SHOP CONSIGUMCUTS 1. two. on 9.03 GIFT SHOP SALES TAX !)00.00 9.04 TANSPE'R GENT-TAI, ACCT I. ,'.ioo .110 111G'1'AI, IsXPI?rl;il;r; 70 0 5,15. 00 r 11 DENTON COUNTY HISTORICAL NTUSEUNI. INC. WIMM N.O. Box 2800. - COMM Texas 76202 (617) 383- l~ YES ItOM COVtlh COV111e 0VII 8073 - ~ 1 will I/p ~ <f July 13, 1992 The Honorable Bob Castleberry Mayor, City of Danton Denton, Texan Dear Mayor Castleberry; Ia response to Harlan L. Jefferson's letter regarding the ) City Council Work Session on your proposed 1992-93 Budget, 4 we enclose the Denton County Historical museum, Inc. approved budget for 1992-93, as re 1 9veated. The Denton County Historical Museum Board of Trustees' in their regular meeting of June 22, 1992, approved this budget. This budget consista of seven (7) pages, The first page consicting of line items and pages one (1) through six f (6) are comments approved as a part of the budget. The annual audit for 1490-91 is included. To you, Mayor Castleberry and Councilmembers Hopkins, Chew, Brock, Smith, Perry and Miller, we express our appreciation 1 for your support of the Denton County Historical Museum. Should you have any questions, please contact our office. Sincerely, St ma ot~ aamb]f e~ Director cc cc Letitia deBurgos Chairman, ftard of Trustees Johnia Everett Treasurer, Board of Trustees. f _ ,rte---- - - I I 1 4 DENTON COUNTY HISTORICAL MUSEUM, INC: q .2, LINE ITEM BUDGET 1992-93 ALL ACCOUNTS Budget Proposal Approved 06/22/1992 - INCOME/EXPENSE - INCOME 4.01 LALOR, HOTEL TAX 50,000,00 5.01 DENTON BENEFIT LEAGUE GRANT 51000.00 5.02 TEXAS HISTORICAL COMMISSION GRANT 11000,00 5.03 ALL OTHER GRANTS 500.00 6.02 DONATIONS 800.00 6.03 COLLEGE WORKSTUDY SALARY REIMBURSEMENT 5,820.00 6.04 INTEREST EARNED NOW ACCT. 500,00 6.05 MONEY MARKET ACCT. INTEREST 200.00 6.05A CD INTEREST 325.00 6.06 WORKSHOP FEES 600,00 , 6.07 USER FEES 250.00 7,00 NTSAV INTEREST EARNED MEMORIAL ACCT, 50.00 7.00A ALL MEMORIAL DONATIONS 200,00 8.00 GIFT SHOP REVENUE 5,300.00 TOTAL 70,545.00 EXPENSES 1.01 DIRECTOR'S SALARY 2086. 00 1.02 EDUCATOR'S SALARY (30 HRS WEEKLY) 14,180.00-2 1.05 COLLEGE WORXSTUDY PROGRAM SALARIES 8,23100 1.06 COLLEGE WORKSTUDY WITHHOLDINGS 1,150..00 y 1.06A INCOME TAX WITHHOLDINGS + 1,06E FICA 1.06C SS 1.06D TEX EMPLOYMENT TAX 1.066 WORKERS COMPENSATION INS. 2.01 MEMBERSHIP SUBSCRIPTIONS 300.00 2.02 PROFESSIONAL TRAINING/TOURISM PROMOTION 11900.00 1 2,05 AUDIT, IRS FORMS 10100.00 1 3.06 TRUSTEES PROJECTS' 1,250.00 2.08 CONSULTANT PROJECTS 10500.00 2.09 INSURANCE 41000.00 2.10 EXHIBITS 21000.00 2.11 OFFICE SUPPLIES/EQUIPMENT 300.00 2.12 COLLECTION MANAGEMENT 11800.00 2.12A PRSSSRV.ATION/RESTORATION 11500.00 2.13 COMPUTER ACCESSORIES 450.00 2.14 TRAVEL MILEAGE 500,00 2.16 CONTINGENCY FUND 21000.00 2.17 EDUCATION/WORKSHOP/PROJECTS 900.00 2.18 DOCENT/VOLUNT66R PROGRAM 800.00 2.19 OPERATION MAINTENANCE/SECURITY 500.00 2.22 BANK SERVICE CHARGES 20.00 9.01 GIFT SHOP SUPPLIES 11500.00 9.02 GIFT SHOP CONSIGNMENTS 11800.00 9.03 GIFT SHOP SALES TAX 500.00 9.04 TRANSFER GENERAL ACCT 1,500.00 TOTAL EXPENSES 70,545,00 r DENTON COUNTY HISTORICAL MUSEUM l 1992-1993 l/ BUDGET PROPOSAL APPROVED JUNE 22, 1992 INCOME The Budget and Finance Committee has made every effort to take into consideration the objectives of the Board of Trustees for the Denton County Historical Museum, Inc., comments and recommendations from both the Board Members { (independently and through the various committees) along with input from the Staff, From tracking the budget, for the last two pears, comes the following Budget, Increasing and lowering of budgeted line items does not mean that line items can not be increased mid year or lowered or raised the next year, The Budget should reflect the 1 projected goals of the Museum for the coming year. In order for the Board of Trustees to fully understand the committee, the choices made of u Line Item by Finance Item is presented. 4.01 LALOR FUNDS We are anticipating an upturn in Tourism in Denton and the Museum will be very active in helping bring these visitors to our city and county, 5.01 DENTON BENEFIT LEAGUE GRANT The Museum has several needs to be prevented to the Benefit League that will help in preserving the history of Denton County, 5.02 TEXAS HISTORICAL COMMISSION GRANT This is a grant we anticipate restoring to the Museum through aggressive documentation of need. 5.03 OTHER GRANT3 We have recruited a member of the Budget and Finance Committee to search out and apply for grants available to museums such as ours. 6,02 DONATIONS We have recently spotlighted the donations container in the museum and donations have improved since doing no. 5Y. 1 if C , 6,03 COLLEGE WORK STUDY PROGRAM SALARY REIMBURSEMENT This enables the Museum to employ very bright students and a create a part time labor force that benefits the museum and the students, 6.04 INTEREST EARNED NOW BANK ACCOUNT Interest rates have continued to fall in the past year and we see no improvement in the immediate future. 6.05 INTEREST MONEY MARKET ACCOUNT Interest from the C. D. has been funneled into this account and we felt it would reflect more properly in a separate line item. (see newly created line item 6.05A) 6.05A INTEREST C. D. As stated above, a separate line item has been created. The C. D. has a set rate of interest rather than a fluctuating rate as in the NOW Account and the Money Market Account. 6,06 WORKSHOP FEES So far this flecal year,no workshops have produced income but some are planned for the summer and fall. We hope to see a more aggressive approacb in the next fiscal year. 6.07 USER FEES This income derives from services offered for reproductions, encapsulation and other services as requested, 7.00 INTEREST NORTH TEXAS SAVINGS MEMORIAL ACCOUNT Interest is negligible but if fund grows so does interest, 7,OOA ALL MEMORIAL DONATIONS FUND (7.00) This item will allow tracking of designated memorial monies, We hope to inform the public in a dignified manner that a donation to the Museum is an excellent way to honor their family and friends. One donation honored the Mother of State Representative Jim Horn by purchasing a video, Pioneer Women in Texas", another donation honored Vivian Cross, Mother of Patsy Patterson, Kaye Copeland and Carol Ivey. i' i -z- trr,;I3 %~p, 02 8.00 GIFT SHOP REVENUE The gift shop is being redecorated and will have a new approach to merchandising. You will note that this item and the expense line items are unified into the budget as income , and expense. This is to give a true reflection of income and expense. ~XP$N3RS 1.01 DIRECTOR'S SALARY The new Director was hired at less salary than the former Director. This salary reflects the same salary as that of the former Director. This amount is the base salary { authorized by the Board of Trustees. 1.02 RDUCATOR'S SALARY I This salary reflects a thirty (30) hour working week. The I Budget and Finance Committee felt no increase was merited at this time. The County has not completed their Budget and we do not know if they will give cost of living raises. 1.05 COLLEGE WORD STUDY PROGRAM SALARIES This is utilizing four work study students for twelve (12) months. Our cost is so minimal, we feel it is a vey good return on our money. We are reimbursed 703 of the money we spend. If it should be reduced to 653 it would still be a bargain. 1.06 COLLEGE WORK STUDY PROGRAM SALARY WITHHOLDING This is a total of line items 1.06A, 1.068, 1.06C, 1.06C, 1.00, and 1,068. This was a required breakdown by the Auditor and higher authority. The Computer programing can not be completely changed this year, To do so this year would entail going back to October of 1991. These line items will be instituted in the computer for 1992-93. 2.01 MEMBERSHIP SUBSCRIPTIONS It should be reiterated that no membership will be in the name of any individual and all publications will come to the Museum office for anyone to see or study. -3- l r i 2,02 PROFESSIONAL TRAINING/TOURISM PROMOTION The Budget and Finance Committee has voted that in their opinion, funds for training of Staff be limited to paying for registration fees. We recommend that staff go to as many as they feel will benefit their particular field within time constraints allowed by scheduling from the Director. Their salary will continue and no compensatory time charged against their absence, We feel attending would be to their , personal and business advantage. It is highly recommended that every member of the Board of Trustees attend as many of these sessions as possible. Registration fees should be paid for Trustees, There will be several Museum sessions in the near vicinity and we are recommending that groups of Trustees be organized to attend. The mutual learning experience and knowledge acquired would revitalize the Trustees with new ideas and energy for cohesive goals for the future of the Museum. 2.05 AUDIT, IRS FORMS The simplified bookkeeping policies will perhaps bring this cost down in the next year. With the hands on approach of the Budget and Finance Committee, a proper control of funds will be maintained and a balance kept at all times, 3.06 TRUSTEES' PROJECTS The amount in this line item has been increased with the anticipation of more Trustee field studies, Another suggested project is Countywide programs instituted to introduce special Exhibits to increase publicity, fund raising, recruitment, good fellowship and area-wide support of the Museum. 2,08 CONSULTANT PROJECTS This amount has been inr^eased with the hope of hiring an experienced exhibit consultant to assist in special promotions countywide as discussed in "Trustee Projects". 2.09 INSURANCE This is not anticipated to change from present year. 2.10 EXHIBITS This fund did not change since we felt there are adequate materials to present the special Exhibit affairs mentioned. 2.11 OFFICE SUPPLIES AND EQUIPMENT This fund remains adequate since the. present Director has instituted using the County discount allowed for supplies w not available from the County. 2.12 COLLECTION MANAGEMENT 1~. This fund has seemed adequate for this fiscal year so no change was made. 2.12A PRESERVATION/CONSERVATION This fund was created by the Board of Trustees this fiscal year. I 2.13 COMPUTER ACCESSORIES This fund was reduced for the coming fiscal year. 2.14 TRAVEL MILEAGE This fund was not increased. 2.16 CONTINGENCY FUND I This fund was not increased. 2.17 EDUCATION/WORKSHOPS/PROJECTS This fund was reduced since only 1/2 of this fiscal budget amount has been spent to date. The request by Education Committee for next fiscal year included several items already budgeted in other line items. 2.18 DOCENT/VOLUNTEER PROORAM This item was increased in order to recognize volunteers and to do some innovative projects to recruit, train and utilize a dedicated volunteer force. 2.19 OPERATION MAINTENANCE/SECURITY This item was not increased. I .t, i'. i. Ail+'nda iJO...----.~c~_`O[~./_.... _ 2.22 BANK SERVICE CHARGES There was a charge of $10.00 in the fall of 1991. 9.01 GIFT SHOP SUPPLIES This fund was not increased. 9.02 GIFT SHOP CONSIGNMENT<4 This fund was not increased. 9.03 (SIFT SHOP SALES TAE ! This fund has been increased since to date this ye,)r's budgeted amount is nearly depleted. 'L 9,01 GIFT SHOP TRANSFER TO GENERAL ACCOUNT ` This fund was not increased. in ry!i _ fi OLNTON COUNTY HSSTORXCAL MUSEUM, TNC_ 00.{"O OF TRUSTEES, 1992-93 (6-1-92) EXECUTIVE COMM~iTEE21 Term,*_ Phone 1. Chairman: Letitia deBurgos '94 817-497-3523 47 Kingswood Est. Lake Dallas, TX 75066 2. V. Chrm; Robert Caldwe'Il '93 817-382-6964 2609 Jamei town Denton, TX 76201 3. Secretary: Liz Bays 195 817-686-1123,. 1305 Tulane Denton, TX 76201 4. Treasurer: Johnia Everett '94 817-497-2960 203 W. Shady Shores Rd. Denton, TX 76208 i 5. Past Chmn: C1ota G. Vaughan 196 817-665-9178 2160 Savannah Trail Denton, TX 76208 OTHER TRUSTEES: 6. Alice Alexander 711 Jackson 193 817-387-7386 i Denton, TX 76201 7. Or, Louise Alton PO Box 1913 '94 817-387-8934 Denton, TX 76202 8. Betty Bailey 2010 N. Locust 194 817-382-9040 Denton, TX 76201 9, Maxine Crawford 2218 Southrldge 193 817-383-4239 Denton, TX 76205 10. Ivan Glasscock 2018 Hollyhill 196 817-387-6498 Denton, TX 76206 11, Eunice Gray 808 N. Sixth St,. 193 817-468-3196 Sanger, TX 78298 12. Barbara Hall Harpools '94 817-387-0641 420 E. McKinney St. Denton, TX 78201 13. Fred Hill 2129 Woodbrook 195 817-382-8028 Denton, TX 76201 . BOT, page two 6-1-92 4 14. Bonita Howell 620 W. University X94 817-568-2288 193 817-387-0802 15. Vivian Johnson 3 Denton, 28 Ruth T St. 78201 18. Nancy King 1321 Country Club Rd. '96 817-382-2948 Argyle, TX 76226 196 817-382-3839 17. Adelene Martin 1812 we8 TX h 78201 Denton, 1B. Bob Martin 118 Austin St. 193 817-382-5623 oen-ton, TX 76201 i 19, Marvourene Matthews Lake Dallas, TX 76066 '9fi 817-497-3638 196 817-468-0277 20. Perri,jo Midgett 6 Choecta TX Ridge 78288 Sanger, r i 21. Greta H. Miller Rt. 1-Box 383 193 817-728-3627 Sanger, TX 78266 22. Nedra Mitchell Denton, TX 78206 194 8i7-698-0603 (0) 23, Nancy Roberts i811 Paisley 193 817-387-8819 Renton, TX 76201 EX-OFFICIO: 214°292-1817 Leon Callihan LittlesElm, TX 76068 AOV~ORY BOARD OF TRUSTEES: JoAnn Ballantine PO Drwr P 817-382-7896 (Denton Convention Denton, TX 78202 6 Visitors Bureau) Denton Benefit League BOT, page three Herbert Holl 207 S. Bell Ave. 817-382-2787 (QDAC) Denton, TX 78201 t• , I Y. !i 1 a vv SOT, page 3 Evelyn Vestal 900 Sandpiper 817-387-0325 (NSDAR, B. Lyon) Denton, TX 76206 Virginia Hodge 2903 Wilsonwcod 817-387-4724 (NSDAR, JS Denton) Denton, TX 76201 1 Gaynelle Neale 2106 Southridge 817-383-2106 (DRT) Denton, TX 76206 H.L. Whitehead PO Box 673 817•-497-2924 (SRT) Lake Dallas, TX 76066 (The Arts Guild) ADVISORY BOARD OF TRUSTEE AT RGE; : Dr. Dean Anthony 1905 Burning Tree 817-383-3786 Denton, TX 76201 Vertalee Coleman Box 155A Marshall Creek Rd. 817-491-3842 Roanoke, TX 78262 Donna Fielder Box 369 817-387-3811 Denton Rerord Chronicle Denton, TX 78202 Weldon Goin 202 Main St. 817-386-2976 Aubrey, TX 76227 John McGrane 03 Timbergreen C1r. 817-382-4677 Denton, TX 76201 Gerald Mitchell Rt 1 - Sox 411 817-382-8563 Denton, TX 78206 Melbagene Ryan 1101 Ryan Road 817-382-2288 Denton, TX 78201 i r, a r. e AYWri-I /,-S 9- 129.E BOT, page 3 Evelyn Vestal 900 Sandpiper 817-387-0325 (NSDAR, 8, Lyon) Denton, TX 76205 Virginia Hodge 2903 Wilsonwood 817-387-4724 (NSDAR, JS Denton) Denton, TX 76201 ` Gaynelle Neale 2106 Southridge 817-383-2106 (DRT) Denton, TX 76205 } H.L. Whitehead PO Box 573 817-497-2924 (SRT) Lake Dallas, TX 76065 " (The Arts Guild) ADVISORY BOARD OF TRUSTEES AT ~&RGE; Dr. Dean Anthony 1905 Burning Tree 817-383-3788 Denton, TX 76201 Vertalee Coleman Box 165A Marshall Creek Rd. 817-491-3842 Roanoke, TX 76262 Donna Fielder Box 369 817-387-3811 Denton Record Chronicle F Denton, TX 76202 Weldon Goin 202 Main St. 817-365-2976 Aubrey, TX 78227 John McGrane 03 Timbergreen Or. 817-382-4577 Denton, TX 76201 Gerald Mitchell Rt 1 - Box 411 817-382-8553 Denton, TX 78205 Melbagene Ryan 1101 Ryan Road 817-382-2266 Denton, TX 78201 T r~ Moo low' s is DENTON COUNTY HISTORICAL MUSEUM Financlal Statements September 30, 1991 E' d - .L ti i Table of Contents Pace Accountants' Opinion . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Combined Balance Sheet . . . . . . . . . . . . . . . . . . 3 Statement of Revenues, Expenditures and Changes in Fund Balance . . . . . . . . . . . . . . . . . . . . . 4 Statement of Sources and Uses of Cash . . . . . . . . . . . . . . . . 5 Notes to Financial Statements . . . . . . . . . . . . . . . . . . . . 6.8 Statement of Changes in General Fixed Assets . . . . . . . 9 Combining Statement of Revenues, Expenditures and Changes in Fund Balances . . . . . . . . . . . . . . . . . . . 10-11 Combined Statement of Revenues and Expenditures Budget and Actual . . . . . . . . . . . . . . . . . . . . . . . . 12 I~ v~ 1 I MVAGM COMA KOMA=WAMTe HANKINS, POWERS, EASTUP, DEATON & TONN cunntaMAW Axn A Profaslonal Corpontlon CERTIFIED PUBLIC ACCOUNTANTS A7r{tda Plo. Do2~ 907 NORTH LOCUST P P.O. BOX 977 DENTON, TEXAS 76707-0977 /S ~ ACCOUNTANTS' OPINION Board of Directors Denton County Historical Museum P. 0, Box 2184 Denton, TX 76202 rte, We have examined the balance sheet of the Denton County Historical Museum as of September 30, 19910 and the related statement of revenues, expenditures and changes in fund balances, and of sources and uses of cash for the year ended September 30, 1991. These financial statements are the responsibility of the Museum's management. Our responsibility is to express an opinion on these financial statements based on our audit, I We conducted our audit in accordance with generally accepted auditing standards. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the Denton County Historical Museum as of September 30, 1991, and the results of its operations and its f cash flows for the year then ended in conformity with generally accepted accounting principles. Our audit was ma6a for the purpose of forming an opinion on the basic financial statements taken as a whole. The statement of changes in general fixed assets, combining statement of revenues, expenditures and changes in fund balances, and combined statement of revenues and expenditures budget and actual on pages 9 through 12 are presented for the purpose of additional analysis and it not a required part of the basic financial statements. Such C y I nyrnda Board of Directors _..-7 Denton County Historical Museum Page 2 information and,ainiourgopinionuris faPirlydstatede in audit all material respects in relation to the basic financial statements taken as a whole. Hankins, owe►'s, t Cog Deaton & Tonn A Professi:Ea. l Corporation Certified Public Accountants 0 February 18, 1992 M l A -mum ai {i 22a0W COUNTY HISTORICAL MUSEUM COMBINED BALANCE SHEET 2_.y.._.._ SEPTEMBER 30, IS91 d 9 General General Fixed -dun Assets Total c ASSETS Cash on Hand - Gift Shop $ 132 $ 132 Cash - Museum Account 20,736 20,736 Cash - Director's Account 8,4874 8,474 Cash - Lalor Fund Cash - Maney Market 71384 7,384 a j Cash - Memorial Fund 11257 11257 Certificate of Deposit 6400 6000 + Prepaid Insurance 1,342 I,342 Fixed Assets (Note 4) Office Furniture h Equipment $ 20,158 20,158 other Equipment • 19.991 -19,991 Total Assets S 46,166 ~aU4 $ 86,31k LIABILITIES Payroll Taxes Payable f 66 s 2366 Sales Taxes Payable 231 ] Total Liabilities 297 -297 FUND EQUITY Investment in General Fixed Assets $ 40,149 $ 40,149 Fund Balances: 45,869 Unappropriated -AL M Total Fund Equity 45,86 - JOJ4~ ~ 4 86 Total Liabilities A Fund Equity 4S 6.166 S 40.14 See Accompanying Notes to Financial Statements, -3 Y. a 4 DENTON COUNTY HISTORICAL MUSEUM STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE FOR THE YEAR ENDED SEPTEMBER 30, 1991 p REVENUES (y a y t Hotel Occupancy Tax (Note 3) f $2,406 l/ Grants 4,000 Work Study 3,140 Donations 1,461 Gift Shop 41661 Interest 1,756 Workshop Fees 545 j User Fees 429 Miscellaneous 2,083 Total Revenues 70,481 EXPENDITURES Director's Salary S 20,158 Educator's Salary 13,326 Work Study Salaries 4,249 Payroll Taxes 259 Membership/Subscriptions 203 Professional Training 699 Gift Shop Supplies 935 Computer Accessories 441 Legal and Accounting 10000 Trustees' Project 38 Education Supplies 11191 Insurance 39381 Exhibit Supplies 1,660 Office Supplies 251 Collection Management 11096 Travel 447 Grant Participation 41629 Memorial Participation 375 l Docent/Volunteer Program 199 f Security and Maintenance 219 Director's Account 120 Gift Shop Consignments ~1.645 Total Expenditures 56,521 Excess Revenues Over Expenditures 13,960 Fund Balance, September 30, 1990 31,909 Fund Balance, September 30, 1991 S 45,862 l See Accompanying Notes to Financial Statements, i h c, A_ENTON COUNTY HISTORICAL MUD SEUM STATEMENT OF SOURCES AND USES OF CASH FOR THE YEAR ENDED SEPTEMBER 30, 1991 Sources of Cash: Hotel Occupanty Tax Grants $ 52,406 Workstudy 4,000 Donations 31140 Gift Shop 1,461 Interest income 40661 Sales Tax Payable 1,756 Payroll Tax Payable 90 Other Sources 434 Total Sources of Cash 71,005 Uses of Cash: Salaries $ 37,733 Professional Training 699 Collection Management 1,096 Insurance Grant Participation 3481 Legal and Accounting 4,629 Prepaid Insurance LOCO Education Supplies 436 Gift Shop Consignment/Supplies 1091 Exhibit Supplies 21580 Other Uses 11660 2.552 Total Uses of Cash X6,957 Increase in Cash 14,048 Cash, September 30, 1990 Cash, September 30, 1991 S 4,~4 ,See Accompanying Notes to Financial Statements, .5. c. a i r DENTON COUNTY HISTORICAL MUSEUM tF Ile. .~94 d 7... NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 1991 Notq l Significant Accounting Policies The accounts of the Denton County Historical Museum are organized on the basis of funds and account groups, each of which is considered a separate accounting entity. The operations of each fund are accounted for with a separate set of self-balancing accounts that compose its assets, liabilities, fund equity, revenues and expenditures. In the financial statements in this report, the various funds are grouped into the following fund types and categories: L General Fund - The General Fund is the general operating fund of the Museum. It is used to account for all financial resources except those required to be accounted for in another fund. Fixed Assets - Fixed assets used in fund type operations (general fixed assets) are accounted for in the General Fixed Assets Account Group. No depreciation has been provided on general fixed assets. All fixed assets are valued at historical cost or estimated historical cost if actual historical cost is not available. Donated fixed assets are valued at their estimated fair value on-the date donated (see Note 4). Basis of Accounting - Basis of accounting refers to "when" revenues and expenditures are recognized in the accounts and reported in the financial statements. Basis of accounting relates to the "timing" of the measurements made, regardless of the measurement focus applied. All governmental funds are accounted for using the modified accrual basis of accounting. Their revenues are recognized when they become me?surable and available as not current assets. Under the modified accrual basis of accounting, expenditures are generally recognized when the related fund liability is incurred. Exceptions to this general rule include principal and interest on general long-term debt which ti s recogni zod when due. Note 2 - Lggalty Inco orated Entity The Denton County Historical Museum was founded on May 6, 1977. The Museum was legally incorporated in the State of Texas on April 19, 1979. Exemption status under Section 501(c)(3) was obtained on March 27, 1980. 6- ~j i; DE1NTON COUNTY HISTORICAL MUSEUM NOTES TO FINANCIAL STATEMENTS (CONTINUED) SEPTEMBER 30, 1991 Note 3 - Hotel/Motel Occupancy Tax Revenue Hotel/motel room occupancy tax is collected by the City of Denton, The City of Denton allocates a portion of the total hotel/motel revenue to the Denton County Historical Museum. The total received by the Denton County Historical Museum for the year are as follows: Quarter ended December 31, 1990 ; 14,645.39 Quarter ended March 31, 1991 1I,077,82 quarter ended June 30, 1991 12,030.81 Quarter ended September 30, 1991 14,651,52 4 .5 o,te 4 - General Fixed Assets The Museum received a grant from the Denton Benefit League in the amount of x3,500 that included the purchases of a computer, keyboard, monitor, printer and workstation. A scanner was purchased for a total bf $689, completing the Denton Benefit League grant for 89.90. The purchase price of $689 was allocated as follows: Denton Benefit League $ 529 Taylor Hawk Memorial 160 89 Fixed Assets from Donations Prior to September 30. L9Q Denton Benefit League $ 11,478 Denton Sesquicentennial 29019 Denton County Historical Commission and Foundation 9,097 'texas Historical Commission 280 18" 3,43 Total S 26,309 Over the life of the Museum, other organizations have donated various furniture and equipment without submitting a market value. The Museum, as the donee, is unable to objectively value a gift and therefore, has not placed a value on these items. The majority of furniture and equipment, however, is recorded in the above list. -7- ~ z Al 1 DEMTOM COUKTY M STORICAL MUSEUM NOTES TO FINANCIAL STATEMENTS (CONTINUED) I'.getvi3;~am__ SEPTEMBER 30, 1991° • X75 ~ ~.2 ~ Note 5 - Collections In conformity with the practice followed by many museums, donated collections are not included in the balance sheet. It is impracticable to value these gifts; therefore, they are not capitalized. The newly acquired items are cataloged in a a register of accessions, but no value is placed on these items. J~ I DENTON COIRRY HISTORICAL MUSEUM STATEMENT OF CHANGES IM GENERAL FIXED ASSETS FOR THE YEAR ENDED SEPTEMBER 309 1991 Balance Balance 9130/90 Additions Retirements 9/30/41 General Fixed Assets: Office Equipment $ 15,449 $ 41709 f 30 998 Other Equipment 19,991 Total 35 440 S 4.709 40,149 i Investment in General Fixed Assets Provided from: M f 9,131 General Fund $ 91131 Donations (Note 4) 26,1 9 -1.01 Total S 35,440 4-.709 4S 0,14 I See Accompanying Notes to Financial Statements. '9" 3? r } DENTON COUNTY HISTORICAL. MUSEUM y COMBINING STATEMENT OF nEYENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - - FOR THE YEAR ENDED SEPTEMBER 30, 1991 a /a 9 Museum Director's La or Revenues: -Account Account Fund Hotel Occupancy Tax f 52,406 u Grants f 4,000 Workstudy 3,140 Donations 11016 Gift Shop 41661 Interest 907 I Workshop Fees 545 User Fees 429 Miscellaneous 2.083 Total Revenues 16,781 52.406 Expenditures: Director's Salary $ 20,158 Educator's Salary 13,326 Workstudy Salaries $ 21069 29180 Payroll Taxes 5 Membership/Subscriptions 168' 235 Professional Training 72 627 Gift Shop Supplies 935 Computer Accessories 372 89 Legal and Accounting 10000 Trustees' Projects 38 Education Supplies 740 451 Insurance 3,381 Exhibit Supplies 86 1,574 Office Supplies 166 S 22 63 Collection Management 783 313 Travel 125 322 Grant Participation 4,629 Memorial Participation 375 Docent/Volunteer Program 87 112 Security and Maintenance 70 149 Director's Account 114 6 Gift Shop Consignment __J 645 Total Expenditures ' 12,474 22 44,020 Excess (Deficit) Revenues over Expenditures 4,302 (22) 8,386 Transfers • Net (3,208) 277 11731 Fund Balance, September 30, 1990 19,543 219 -0. Fund Balance, September 30, 1991 S 20,637 47 f 112,117 See Accompanying Notes to Financial Statements. .10. r. 'TelQ a~ Money , arket Medal CerDefosite M 7Qtai S 52,406 4,000 3,140 S 50 $ 395 1,461 4,661 345 61 $ 443 1,756 545 429 a 2,083 456 443 7 48 lie $ 20,158 13,326 4,249 259 203 699 935 441 1,000 38 1,191 3,381 1,660 251 1,096 447 4,629 375 199 219 120 1,645 56,521 395 456 443 13,960 1,643 (443) 5,346 .~.$41 6,000 3L.`~4~ 7,384 s 1.25 6a L45,869 i, e l P; . ij [~f I DENTON C'1120. HISTORICAL MWEUM • ,~,c,r;!r~ ?!o is D.Z COMBINED STATEMENT OF REVENUES AND EXPENDITURES BUDGET AND ACTUAL y FOR THE Y ND S PT M 0 a41 ~i'= 9- %Y,77 Variance Budget FavolUnfavorablrable --~t~a~ el Revenues: Hotel Occupancy Tax $ 44,000.00 Grants $ 52,405.54 7,000.00 4,000.30 $ 8,405.54 Workstudy 3,970.00 4,039 88 (3,000.00 Donation 495.62 1,461.25 (830'12 ' Gift Shop 41300.00 4,660.81 965.63 Interest lop Fees 1,IO0,00 1,755.90 655.40 works 500.00 User fees 500.00 545.00 X5.00 Miscellaneous 429.10 329.10 _ 2.08 35 083. Total Revenues 61,465.62 10 480.83 9 0 I5. Expenditures: Director's Salary $ 20,256.82 Educator's Salary 13,556.82 $ 13M,132558-34 $ 98.48 Workstudy Salaries 5,600.00 4,248.80 1,350,20 Payroll saxes I,QO2.40 258.69 743.71 Membership/Subscriptions 300.00 Professional Training 1,700.00 202.50 97.50 Gift Shop Supplies 699.40 11000.60 Computer Accessories 10000.00 935.38 64.62 Legal and Accountin 500.00 44I.34 58.66 Trustees' Projects g 900.00 10000.00 (100.00) Education Supplies 200.00 37.50 162.50 Consultants I,OO0100 1,191.13 {190.13) Insurance 1'00x'•00 I,000.00 Exhibit Supplies 3,100.00 3,380,19 (280 79) Office Supplies 29000.00 1,660.26 339.74 Collection Management 300.00 250.81 49.19 ° Contingency 10250.00 11096.19 153.81 Travel 2,500.00 2,500.00 Grant Participation 900.00 446.80 453.20 Memorial Participation 4,629.00 (4,629.00 Docent/Volunteer-Program 200.00 1375.00 99.30 (375.00 Security and Maintenanc3 1,000.00 219.47 780 Reserve, Savings 1,200.00 .70 Director's Account 200.00 120.17 11200.00 Gift Shop consignments 00 DO .l1 JU 4,7y 9.83 Total Expenditures 6 46 . 6 1 41 4 44. See Accompanying Notes to Financial Statements. 12- i 4 r CITY . COUNCIL . r t =T1 t 1 B O~ xu` O C~ ,t1 +~o~ a v ~ e ~c>> f tat .`r~$ I}tttt~jEr r666 ! 4 ~il~ti~i~l.jt i1li~ i~ tt!'. /j~.• 44 ! ~ t{~~la it 1-1-111 ~A~ iE~ 1 ! i IWJapy~ ••q6>i~ r~ korda No. rY _ _ CITY of DENTON, TEXAS MUNICIPAL BUILDING / 215 E, MCKINNEY / DE'NTON, TEXAS 76201 MEMORANDUM DATE: August 25, 1992 TO: The Honorable Mayor and Members of the City Council FROM: John F. McGrane, Executive Director of Finance SUBJECT: APPROVAL OF HOTEL/MOTEL TAX RECIPIENT BUDGETS Pursuant to Chapter 351 of the State Tax Code as amended by House Bill No. 1023 by the 71st Legislative session, the City must approve, in writing, the annual program of service of each party receiving hotel/motel tax revenue. Accordingly, Council its requested to consider a motion to approve The Denton County Historical Foundation's 1.992-93 budget as already presented and submitted during prior budget deliberations. For your convenience, a duplicate copy of said budget is attached. A review of this budget finds that this agency complies with budgeting provisions as stated in Chapter 351 of the Tax Code. Please advise if you need additional information. AFF'00370 ' Attachments 8171566-8200 DIFW MF_TRO 434-2529 ,v 5 14 Ya Norm f~ EtI a ii 1 r f ~ I DENTON COUNTY HISTORICAL FOUNDMION!~,~~!C. P. 0. Box 2184 Donlon• •Pexis 76202 DENTON COUNTY COURTHOUSE n~; rt;lfh i~Ll BUILT 1896 August 24, 1992 TO Mayor Bob Castleberry City Council FROM Marvourene Matthews/7 chairman Denton County Historical Foundation, Inc. REFERHNCH 1992-93 CITY BUDGET LAYLOR FUNDS The Denton County Historical Foundation, Inc, has not provided for any salary increases in the budget presented to you. cc Leon Callihan, Sr. I~ Chairman Denton County Historical Commission C ,y C Y tl }y 4 DENTON COUNTY HISTORICAL FOUNDATION, INC. AL P. 0. Box 2184 Denton, Texas 76202 p,. m(h 110 CENTON COUNIYCOUn THOUse ~.__L B UII,T IBgg July 16, 1992 The Honorable Bob Castleberry Mayor, City of Denton Denton, Texas Dear Mayor Castleberry: Enclosed is the approved 1992-'93 Budget as requested for the City , of DentonT•s proposed budget. There are several historical marker papers being prepared to recognize historic subjects in the City of Denton. We are excited at the prospect of having additional state historical markers approved within the City._ This will encourage visitors, whose dollars spent locally will aid the economy. The Denton County Historical Foundation and the Denton County Historical Commission are pleased to be a part of the historic preservation for the City of Denton, We extend our thanks to you and Council members Brock, Chew, Hopkins, Miller, Perry and Smith. Should you have any questions, please contact our office. Sincerely, Leon D. Callihan, Sr. Enclosure LDC/p,j r y, low I i• r. ldre•,,~-~ Jin;n-/~~ ~ /!J D_INTON C41NTY HiSTORrrei Fp 14 1ON (DCHC Operations Budget) Line Item Budget - 1992-93 Approved June 1992 EXPANSES , t 1.01 Slides and Photographs........ ...................5600.00 , The slides and photographs, both color and black and white, will be generated at the marker dedi- cations; at historical preservation events in the City of Denton; at functions in the Courthouse and the Museum; at all Historical Celebrations and Events in cities and townu throughout the county. The Commission is responsible for recording all events dealing with historical appreciation and historical preservation. 1.02 Archives and Reference Library...... .........;300.00 As part of the requirements for the Historical Commission to earn a Texas Historical Commission Distinguished Service Award in the field of Museum Assistance, three textbook quality Looks must be donated to the Museum Library. 2.01 Future publications.. ..........................;1,960.00 Continue to develop histories of all cities and commini- ties within Denton County. 2.02 Publication Reprints....... 3.01 Project Equipment .....................;700.tl0 ..;260.00 Audio and Video tapes are made of historically significant Events for listening and viewing by visitors to the Museum. 3.02 Memberships, Training, Subscriptions......, ••••••;606.00 Greater Denton Arts council, member National T.ust for Historic Preservation, member Texas Historical Foundation, member Denton Central Business Association, member Denton Holiday Festival Foundation, member Denton Count) Amphitheater, member Ex-Officio Denton Historic Landmark Commission Subscriptions to all local newspapers from cities in Denton County DENTON COUNTY HISTORICAL FQYNDATION. INC DCHC ODerationg_BUd Mt . Page two 3.03 Heritage Projects ................................$850.00 Antique fire truck, maintenance, transport Historical markers 3.04 Operational Supplies ...........................$1,200.00 A Stationary supplies, including computer materials Texas State Sales Tax Permit Conservation materials, acid-free 3.05 Historical Education .............................$200.00 3.08 Capital Improvement ..............................$400.00 4.01 Personnel ............................................0.00 Director of the Museum serves also as Staff Director of the Historical Commission 1 Administrative Aide. Paid by County, devotes her clerical and research capabilities to the Commission and Museum. I 5.01 Museum Allocation ...............................$200.00 8.01 Audit and IRS 601 C 3 Reports ....................$800.00 7.01 Reserve Funds ...................................$600.00 TOTAL ..........................................$8,166.00 INCOME LALOR FUNDS._ ..........................................$8,186.00 (The Denton County Historical C(-mission intends to continue historical preservation of the City of Denton and Denton County. This will aid in bringing visitors which will enhance the local economy while preserving Denton's heritage.) a 3 1 a zn♦ aov 7rva 07-14-1992 WtOS M FROM PINCL.ETON KISSINGER HoAAR TO 18173820945 P-M PINGI-ETON, IMINGER HOWARD & COL4IPANY P. C,~c;e ;;,a P!o __Q~__D CEiiVIED PUBLIC ACCOUNTANTS P, 0, BOX 148 FAISQO, YFJW 76034 I ~ - - _ TOM W. PAIOL MM CPA (o ~~/~J THOMAS UTMWrM CpA DANDY HOWARD. CPA AMERICAN Moo= qg of CPAM ABLY IL LAN4 LPA AICPA DIVISION for CPA FIRMS TEXAS "CILSIY W CPAN Denton County Historical Foundation, Inc. " P,O. BOX 2184 Denton, Texas 16202 July !4, 1992 Please find attached hereto a draft of the stateawnts. We are Still December 31, I991 awaiting the minutes of the Board of DlrectorsfineQtinga for I991 and 1992 as we11 as a bank confirmation. Once this information is received, we will be able to finalize the audit and prepare Federal Form 990 for filing with the Internal Revenue Service, If you should have any questions don't hesitate to call. Sincerely, h i i a rx• vvo >rvo 07-14-1992 10tOSW FROM FINGLETON KISSINGER HD4-A TO 12/1y7n3820645 F a3 ell DWMN COUNTY HWTOFUCAL FOUNDATION, INC. Fiaa yiw Statements 1 (With A"t&s Repoat T ) Decaobw 31, 1991 r I r 'n r a xar avo aroo 07-14-1992 leioeAm FROM PINGLETON KISSINGER F1p4W TO 181 P'NGtETON, KMINGER, HOWARD & COMPANY, p 7382ee45 P, e4 CERTIFIED PUBLIC ACCOUNTANTS P. 0, BOX 148 ,I0 FRISCO, T6X,g8 76034 ThrK W- PLyp i 2144M.e764 ""*'S xLSSINOPN, CPA CPA A RANDY HOWARD, CrA BILLY H. LAX4 CPA AMERICAN IN.NF. W CPA AIWA DIVISION !or WA PIMS TSXA5 'W 'M 01 CPAs F I ~ W The Board of Trustees D"to" County Historical Foundation, Inc, We have audited the accompanying balance sheet of Denton County Historical Foundation, Inc, (including the Commissions Operations Account and the Historical Fence Project) changes ds of December 31, in fund balances and cash fl 1991 and for the year then ended, billty ,s statements ire the responsibility of the Foundationts managelnenttatement, of Our act"I ty responsi- express an opinion on these financial statements based on our audit, We conducted our audit in accordance with generally accepted auditing standards. Thos standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstate. ment, An audit includes examining, on a test basl3i evidence su p amounts and disclosures in the financial statements. A cant timates n and#t also includes assessimanang gegent, a the s well as Account,inevul pp puiilinlqlthe ov~rallnfirsignif i statement pressort the to a by tion ble believe that Our audit provides a reasonable basis of our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position'of Denton County Historical Foundation, Inc. as 'of December 319 1991 and the results of its operations and cash flows for the year then ended in conformity with generally accepted accounting principles, W ~ p July 2, 1992 , -1- J6 rx• 977 7rpp 07-14-1992 10;01AM FROM PINGLETCN KISSIWER K-U* TO 18173820845 P,05 Aran°tl~ Ih`nl__ ~~S ~fD DENTON COUNTY HISTORICAL FOUNDATION, INC. Balance Sheet Decamber 31, 1991 7 1u~t 4 1991 ASSETS Cash $ 16,309 Certificate-of-deposit (Note 4) 129617 Fixed assets, net (Note 5) 3.]96 Total assets ~ j LIABILITIES And FUND BALANCES Liabilities: Accounts payable (Note 6) $ 1.612 Total liabilities Fund balances: Investment in fixed assets (Note 5) 3,196 Unrestricted (as restated Note 7); Denton County Historical Foundation 8,643 Denton County Historical Commission 18,544 I.O.O.F. Fence Project 127 Total fund balances Total liabilities and fund balance See accompanying notes to financial statements. ; -2- a a uv.a ~r~v 07-14-1992 10:09AM FROM PINGLETON KISSINGER HOLYaR TO 19173820645 P,06 i OENTON COUNTY HISTORICAL FOUIWTION, INC. Statement of Activity and Changes in Fund Balance ~p 7 For the Year Ended December 31,, 1991 92ra"111 Funds 4 SUPPORT AND REVENUES Hotel occupancy tax $ 7,077 Interest income 11307 Book sales 833 Other Total support and revenues 10.x59 EXPENSES Book purchases 1,606 Seminars and conventions 913 Professional services 85o Photography 11 743 Office expenses Q 622 Depreciation 444 Prowtional and advertising 366 Cemetery cleaning and maintenance 255 Dues and permits 175 Special projects 161 Subscriptions 121 Newsletter 114 Scrapbook 22 Bank charges 5 Miscellaneous Total expenses Excess of support and revenues over expenses 31504 Capital additions 2.203 Excess of support and revenues over expenses and capital additions ],301 Fund balances, December 31, 1990 17,557 Restatement of beginning fund balances (Note 7) 11,652 Fund balances, December 31, 1991 S See accompanying notes to financial statements. -3- .'u ' a z3. 000 Trop ` 07-14-1992 10110AM FROM PINGLETCN KISSIWER HaA* TO 113173829F345 pq.077 OENTON COUNTY HISTORICAL FOLWMTION, INC. Statement of Cash Flows For the Year Ended December 31, 1991 17 Qeratin Cash flows from operating activities: Cash received from City of Penton Interest received $ 7,077 Cash received from book sales 419 ' Other receipts 833 Cash paid for administrative costs 621 Cash paid for book purchases 412 .60 ~ Net cash provided by operating activities Cash flows from Investing activities: Purchase of furniture and equipment Net cash used by investing activities 112.20 Net increase in cash (1 (7 n 631 Beginning cash, January 1, 1991 70660 Restatement of beginning cash (Note 7) 8,012 , Ending cash, December 31, 1991 f S.30g Reconciliation of excess of support and revenues over expenses to nut cash provided by operating activities: Excess of support and revenues over expenses Adjustments to reconcile excess of support and revenu over S 3,504 expenses to net cash provided by operating activities: Depreciation 444 Increase in certificate of deposit Decrease in accrued hotel taxes 1108 418) Decrease in accounts payable (1.639) Not cash provided by operating activities $ ;r See accompanying notes to financial statements, -4- i 1 ii1 ova 7rJ0 , 67-14-1992 10110A1 FROM PING-ETpJ KISSINGER HOWAR TO 18173820845 P,08 DENTON COUNTY Statements f' /o DecemberHl3a` FOUNDATION? INC. "''f Notes to Financial (i1V / ~ l1' ~IIY/ 1 (1) I LJ ppThe financial statements of Denton County Historical Foundation have been lowadrare ndescribedubelow sis The tq significant the lifinancial statements to the reader, Fund Aernunti"^ To ensure observance of limitations and restrictions placed on the use of resources available to the Foundation, the accounts of the Founda- tion are maintained in accordance with the principles of fund account- ing. This is the procedure by which resources for various purposes are classified for accounting and reporting purposes into funds estab- lished according to their nature and purpose. Separate accounts are maintained for each fund; however, in th pp financi s tatements, funds that haw similar characteristicsmhave boom combined Into recordeddandoreportedcbydfundygroup,financial transactions have been I The assets, liabilities, and fund balances of the Foundation are reported in one fund group as follows. e Operating fund., includes unrestricted and restricted resources and represents the portion of expendable funds that is available for support of operations. (2) I.EGN 11KORO WjU_EUtrr The Denton County Historical Foundation, Inc, was founded and legally incorporated in the State of Texas, on August 61 1984, Exemption status under Section 601(c)(3) was obtained on January 16, 1986, (3) Prior to August I984, funds from the Denton Cultural Confederation, Inc, were received by the Denton County Historical Commission, Inc, Due to the 1984 Attorney General's Opinion No. JM-71, which stated that funds received by a county commission are the property of the county and must be deposited with the county treasurer, the Denton County Historical Foundation, Inc. was created to receive those funds, Until October 19909 the Foundation in turn allocated a portion of those funds to the Denton County Historical Museum, Inc, and the Denton County Historical Commission. Starting in October 1990, the City of Denton contracted with the museum to send the funds directly to the museum therefore bypassing the Foundation. There- fore, all funds currently received by the Foundation are allocated 100 percent to the Denton County Historical Commission. I -continued- -5- r. a&4 woo wrow e7-14-1932 SeI11PM FROM PINGLETON KISSINGER HOWAR TD 18173820845 P109 DENTON COUNTY HISTORICAL FOUNDATION, INC. Notes Decemberc3li Statements ~cf -continued- 0 v/ (4) YaTI I_~CATE-OF-DEPOS1i interest Denton, Texas, It This certificate earning State Ban 1992 a and h is First matures on December 23, i (5j F IXm A,` ~~T_S All fixed assets are recorded at cost or at estimated fair market value at the date of gift, if donated. Depreciation is computed on a straight-line ssetsi is currently 10 years, tTheafollowing 1 si as summaryf of lives of eall the fixed assets at December 31, 1991: i Office furniture and equipment f 41440 Less; accumulated depreciation s(IAW Fixed assets, net Lat The following relates to the restatement of fixed assets and accumulated depreciation at December 31, 1991: 1990 fixed A. to show assets were from financial HistoricalmFounda- Lion and the Denton County Historical Commission. However, on Octo- ber 1, 1990 the Fourdation and Commission"essentially became one 4n the same since the City of Denton contracted directly with the Denton County Historical Musoum t,) send funds directly to the Museum. There- fore, the following resta'vement Is necessary: Fixed assets • December 31, 1990 t 1,440 Add: fixed assets - December 31, 1989 2240 Add: fixed asset additions 1990 f Add: fixed asset additions 1991 Fixed assets • December 31, 1991 $ B. In prior years no depreciation was recorded; therefore, the following restatmnt is necessary: Accumulated depreciation - December 31, 1990 s 800 Add: Depreciation through 1990 444 Add: fepreciation 1951 Accumulated depreciation • December 31, 1991 s L191 (6) ACC JNTS PAYABLE The accounts payable are summarized as follows; Denton County Historical Museum For third quarter $ ],Z 1990 hotel tax funds -continued- r. ii 33 Y i1♦ OPD 9TD9 07-14-1992 10:11AM FRC~ PINGLETON KISSINGER HMM TO 18173B2O 45 P.10 DENTON COUNTY HISTORICAL FOIMDATIONt INC-f):i;r3 Notes to Financial Statements December 31, 1991 -continued- (7) RESTATEMENT OF BEGINNING FUND BALANCES AND CASH Beginning fund balances and beginning cash have been restated in order to include the accounts of the Denton County Historical Commission in the financial statements which were previously excluded. { A 1 `Y F ±t I {1 I. 17 DENTON COUNTY HISTORICAL COMMISSION MEMBER,3HIP 1991-9-9 1 (7-1d-92) 4 ECUTIVE CCMMITTM-Phon Chairman: Leon D. Callihan, Sr. 214-292-1617 M 325 Easy St. , Little Elm, TX 76068 817-566-1189 First V. Cfimn: Richard ll Mill Pond Rd. Denton, TX 78201 817-497-3638 Sec. V. Chinn: Marvourene Matthews Rt 1 - 0300 Lake St. Lake Dallas, TX 76085 817-382-3465 Treasurer: James P. Heath 80o Headlee Denton, TX 76201 Rec. Secy: James J. Johnson 817-387-7089 3004 Croydon Lane Denton, TX 76201 Corr. Sscy: Letitia de8urgos 817-497-3523 47 Kingswood Est. Lake Dallas, TX 76066 ACTI_MFMB R 711 Jackson 817-387--7388 Alice Alexander Denton, TX 76201 P.0. Box 34 817-497-2683 Anna Lee Benham Lake Dallas, TX 76086 P.O. Box 34 817- 497-4337 Thannn Bounds Lake Da11as,,TX 76086 1421 Briarwood 817-898-0870 Korri Burnside Denton, TX 78201-3668 Katherine Callihan Littlese St. 214-2921817 lm, TX 76088 827 Grove 817-382-8995 Robert Castleberry Denton, TX 78201 Alma A. Clark 1129 East Hickory 817-382-5980 \ ` Denton, TX 78201 r i } ' k3 z jl n ggii I A!If't1Jt RLm_.~_?~~/.~ 2enton County Hi stogy i C& 1 % 1 Commission ArJe Members, Pa__ ae two Gary L. Dickson 903 Hillcrest 817'-382-2093 Denton, TX 76201 Gertrude Gibson Box 23743 Denton, TX 78204 817 888"3883 1 Eunice S. Gray 800 N. Sixth Sanger, TX 76266 817-468-3196 Mildred Hawk P.O. Box 383 Tioga, TX 78271 817-437-6617 Dr, M"ry Evelyn Huey 2601 Longfellow Denton, TX 76201 817'382-9468 Yvonne A. Jenkins P.O. Box 184 Argyle, TX 76228 817'484-7214 John Kimmey 928 W. Hickory 817-387-8725 Denton, TX 76201 Donna Klauer P.O. Box 50173 Denton, TX 78208-0-173 Ruth Loveless 220 woodland Denton, TX 76201 817-382-8855 Adelene Martin 1812 Westchester Denton, TX 76201 817`382-AB39 Mildred Martin 609 Ridgecrest Denton, TX 76206 817-382-248E Dolores Meador 924 Manhattan 817-387-3309 Denton, TX 78201 Juanita Milan 104 N. Wood Denton, TX 76201 817-387-1308 John Narsutis 2609 Jamestown 817-382-2717 Denton, TX 76201 Frank Rimmer, Jr. 1216 Cedar Pine Lane 214-•292-1281 Little Elm, TX 76088 Charline Rodgers 1125 Bent Oak Dr. 817-383-2906 Denton, TX 76201 Olive Stephens Box 382 817-497-2202 Laks Dallas, TX 76065 T L Denton County Historical Commis ion Active Mefflbera ' Page three Phoebe Tarver 111 Mill Pond Rd. 817-688-1189 Denton, TX 76201 4 H.L. Whitehead P.O. Box 673 817-497-2924 Lake Dallas, TX 780e8 I Leon Wilson 2230 Whispering Oaks 214-639-8933 Flower Mound, TX 76028 , Peggy Wilson 2230 Whispering Oaks 214-639-8933 Flower Mound, TX 76028 A i r- XITY COUNCIL` ;i Qapo(]a00 -Wvo,f. t F t) a J { '+:f i, .Fr Op x t - J'J"t r Y r + kl t t11- (r i.. } Ali ,i:f;.. alt:, ~r i; . -xnil y C~ y A,flCn(/;1lCfn zn~ CirYofDENTON, rEXAS MUNICIPAL BUILDING 215E McKINNEY / DFNTON, TEXAS 76201 MEMORANDUM r DATE: August 25 r 1992 ~ TO: The Honorable Mayor and Members of the City Council FROM.. John F. McGrane, Executive Director of Finance SUBJECT: APPROVAL OF HOTEL/MOTEL TAX RECIPIENT BUDGETS Pursuant to Chapter 351 of the S-te ax Co e as Bill No, 1023 by the 71st approve Legislative' amended by House ! in writing, the annual Session, the receiving hotel/motel t program of service y must receiving to consider ax revenue. Accordin 1 Of eac ach party Association's 1992-93 a motion to approve The North Texas CouncilFair during prior. budget deliberation as already presented and s , submitted For your convenience, a duplicate Co 1 A review in °f this budget finds that then a budget is g provisions attached, as stated in Chapter 351gofcthe complies with Please advise if Tax Code, YOU need additional information, AFF00370 Attachments h" 817150'6-820o DIFW METRO 434-2529 4 ~=any x t Njonfb No. ~r< fl TEXAS STATE FAIR. ASSO'"trATIQN-a- - NORTH ~r II~~Yfllr s rr tzi( I Hleslaartr/i"accarvnUlrcelor: August 20, 1992 James Flacon Vicc PrnsNlenllflnnrtcal Adminlsl.alon: Uob Pewcls 4 Mica P. Bill All/Arena Pvcntss Honorable Mayor and Council Members mn Allen freer.-L,ry: 215 E. McKinney Had Mamavrs Denton, Texas Tor;%Sufvl: Loyd Uallard ,001 nilnct.w The 1992_1993 proposed budget submitted by the North Texas State - Ilalealt Cell Glenn Cl Fair Association does not provide for any salary increases. No Scar Ford salary increase is planned from other funds. hle l ein Ilaisler - Fred I fl.bedar°ar The budget increase of $1,000.00 was $500.00 increase in office nmlrl Herr is i ala lreln supplies and expenses and $500.00 increase in office equipment. I,,V L8016ne The increase in office supplies and expenses was based on 1991-1992 l DoloMcKnight actual expenses, and the increase in office equipment was based Mni nl Jerry IAanalnlltxy on our need to update the computer system. Uill Homo Fl,naysenerl, If addJ.tional information is needed, please :Let me know. Cy Olllcto eirctilnm Jeff Mosoley, CDarl Judge Sincerely, Lloyd i armll, Gly IAPlreger qqq ///ass Chunk Carpe nlcr. a° //h,.✓ A' Plesida all' Gliffrobtrr al Ganmarco Bob Powe s Ilnn,,aM Fb rd of Dkaclars: Vice President of Finance ",c prms,lony Iduk North Texas State Fair lfanuab, A r f;1Fz5{; ~ 22171lUHiHCAfili01 l f'(1 I50 1L95 (If WON 1['JISi62p7 (91e1.iHill; l: r s. f t~ J SI 4 y :f Aalenda No. Ati-do I OORTH TEXAS STATE FAIR ASSOCIATI PROPOSED BUDGET FOR THE FISCAL YEAR OCTOBER 1, 1992 THRU SEPTEMBER 30, 1993 ~ ri NORTH TEXAS STATE FAMR.28-ISM01-AUJIM PROPOSED BUDGET FOR THE FISCAL YEAR OCTOBER 19 1992 THRU SEPTEMBER 30, 3 7 Protected Proposed Expenses Total Budget Actual LO/1/91 - 9/34 -9 1992 - 1~993 7115 92 116/9 _9 30 9 S S,~„5~.~,1 528 42,428 Revenue S Expenses; $ 12,707 $ 361326 $ 371000 Salaries S 23,619 2,500 6,51. Printing 4,219 61000 6,205 7,100 Advertising 205 600 2,400 2,400 Travel 1,800 400 1,318 1,400 Postage 918 Office supplies 300 1,036 900 and expenses 736 600 2,042 1,500 Telephone 1,442 100 Office equipment 200 maintenance 200 ,L.3.-5 Office equipment 1.386 Total S34,325 23.11 57 43 0 e 1 F, 1 1 NORTH TEXAS STATE FAItjjSpCIATI0IV SUPPLEMENT TO PROPOSED BUDGET lr r;;, +u ~y~' FOR THE FISCAL YEAR OCTOBER 1, 9 - 992 THkU SEPTEMBER 30,,19 >i" - 5AV7 Salaries An Executive Director and assistant are employed. Based on time sent promoting tourism, 65% of these salaries are. in the budget, p i Print Lnq A Catalogs, posters, leaflets, etc. Promoting Denton and the North Texas State Fairground facilities. Items are distributed in Texas, Oklahoma, Arkansas, Louisiana and New Mexico. d r s Road signs, newspapers, radio, monthly publicatirns, etc. Attend meetings, shows, seminars and other activities to promote tourisrx in Denton. Postage Mailing catalogs, posters, leaflets, etc. as well as correspondence to follow up inquiries received at meetings and through the mail, Office Sunolies General supplies to maintain an efficient office. I one Necessary to maintain communication. f Office Ezioment Main a ce The office equipment includes a computer, typewriter, copy machine and adding machines that must be maintained in good condition for efficient use. Office E Uin t Update computer system, r r. • ,~;i~'nii~3 Ply, __~P.~': 40~/.__....~ ' l~ a~ 1 401TI 18318 81118 FAIR 19 Iar Y2 Rieaeciai Report 1991 10;35 AN by Jana outlook Months Jae Feb Nu lpr MAY Jun Jul Aug Sep Oct Nov Dec ?S18 R80J80T m OATS 1lacoeel koatiooe 10 t4 10 10 10 t9 10 t0 t0 10 10 !SO 160 Fair 1910 145 1115 115 166 150 125 10 If 10 10 10 10 1506 Fall [111 10 1305 litl 13,141 !1,105 121145 0,366 11801515 15,371 118 10 10 1204,180 , Yew Beeber Rees 1200 1100. 1100 10 10 t0 !0 1100 10 $0 60 10 1500 Nile 1386 10 so 10 10 JO 10 !1,297 14,000 10 10 !1,117 !60960 Beetala IM tots 11,110 12,703 1150 !1480 1815 !1,010 11,St$ 13,015 11,415 111000 111,716 'writs 10 112,511 10 to !12,081 11,870 90 116,611 10 10 115,071 10 138,235 r Total Iaooss 111101 114,lil 11,900. 16119, 120,989 16.310 11,181 11991101 110,901 13,100 1111553 13,111 12881111 Qtr 111,251' Qtr 133,$27 qtr 1111,515 Qtr 122,916 z6zpenses 3zpo 41ter 10 10 I9 10 10 10 10 10 10 10 10 111 t0 3zeoutive Director IS,111 $0 14 t4 t0 11,333 !0 13,533 13033 13,333 11,333 13.333 1251117 Ra+ 190 10 10 10 10 10 t0 10 $0 10 10 10 t0 10 ?r 91 1116 183 113 13 vs 14,263 11600) !3,0731101,114 120,101 11,113 $110 10 1138,087 uce tI,S16 10 14 10 ; 14 t0 10 18,111 10 10 JO t0 19,116 Yaiateoasoe 1106 1403 1688 1346 1109 1619 12,911 !3,461 1661 lilt 11,104 Isis li$1214 i Yeabership 10 10 10 10 t0 t0 !0 121 10 10 10 t4 125 Siso Jill 110 !0 10 10 t0 1117 1(1323 lilt 136 11 11,011 16,278 yotelloterest Sip 10 10 10 10 10 10 10 10 10 10 10 $0 !o Ottlet !1611 141 1198 lit HS4 1116 11,210 1501 !Si 11, 111 157 11.44 16.614 1 )r4aolzations 1Sib 1131 10 114 10 i0 10 10 1184 10 1616 $510 14.1306 >urtse 1 olualinest 1200 !3,533 1".067 13,!33 13,533 3200 10 13,131 1200 1201 1100 1200 122,600 :!Floe 11,083 111083 !1,083 !2,194 111083 11.083 11,083 11,083 111083 ii,Ol3 11,083 11,083 111,101 84ulpaeat 10 10 10 JO 10 10 so 10 10 10 t0 i4 10 "`.ilttier 16511 1701 1295 1!.:,, 3169 11,12! 11,773 11,911 1u 121191 11,596 11,1ti 126100 . 'otal Sroenae 120.031 16.00's 11.354 18,:17 110.211 19.196 110,209 1134.210 1261359 110,11(8 !11,768 13,E63 5265,167 Qtr 135.395 Qtr I1t,10 Qtr 1170.809 Qtr 531.678 let Incose +11819311 191,111 11.1541 1.,1811 110.177 !10.6761 116,2191 166153 116,1571 (111111 1i,186 1163161 1221360 . Qtr- 118,1411 Jtr+ 16 012 Qtr ) 113 77S Qtr ) 119,698}flOL 1.,6Y f 4W a Y ~-Q ~ :I•Xlrlt - X11! IIII llir- - Xttl Ifpf flit _ Ittt 1115 hit Xtfi liip 1414 -._BII tell 1411 IIII fA 1{1141111 Ilelelell Ileaeclll Itotmot I11111141 tllteelt Ilruelel Iletotlel fliould Itottlat lilt IIII 111 [lot ]fit t 1 ( Itp4t1 h►ont Itrotl pet le:ele I2h111 little let Ilene Ilene Will# pet :hole Ie01tlp local Fit tototl Iqull. teem ht Ilea I Ifrallnal 110,111 II If9111N NNtt; 10 Iflllooll 114,211 It,llf nit.fl(1 Iloilo 10 [11,1111 11,011 11 (11,1111 I MFwo flltl fill 11,111 114,111 1 0,111 I11011 11 13,Ill 01.141 Iloilo 41,111 II nl,ilo 11111i1 c 11TIn Ttl,l -'--lf:tit--t tt/-mF mt - ttyn -t,pOP -Im 1151- ltYttt iS;iCY-' (M.1 rt--ISYiM rt 110'-- iftmtl' -'1111 of ttt',ttt -'-71st!ltt- r:r r, f Clydt1lAln1 II; II 4 P 111111 Ifl 0 11!!11 11,111 11 n,.IT10 01,110 11 (111110 11,111 If 111.1oll . , f off C1/l•off {14 1.111 Ii,ttl Ill 1,111 111111 IIII lilt 1111 1111 11,110 1111 11,111 11,111 11,111 : ~lhrty-iii-- _-11;to tf;t~! -1tt;fto--- -riot!'ffllir---itpYtt----Vtatt-M,Iit-""--tttttt---- -itt;itf-ftS1ff----ltrtfr----101st! iY1t1---- ttrtffr- 1 111,111 0 11,111 111,111 1' 111,413 MAN to 111,111 n ,Ipr 11 111,141 111,111 ' F(, f Wolof I,lll I,fn 11111 loT11 {1111 11,111 11,111 Iloilo f1,n1 Iloilo 111113 114111 11,111 14,111 $Ott t1 -CWrW1t4tr--'------li 1111 fit! - ---'1551__._-_-~-_-.~-----fit' - i1 10 0414 ttll1111 11111 Milt 111,111 1,110 11,111 111,111 11,111 1111111 1L.ill 141111 111,111 111,11! 11,111 121,111 111,111 trio 11 hill) 1 0 1) 0 0 of it ID it 01 11 It 14 1111 till itwortrin it-- lhott t,100 -115,1111' - 11;!11- t rin -ry11 Sttt - -tiglrS tl tff flN,mY- -11!/51' {0111 - -nit; - fftr fttitl'fitilf"- , 111 flit 1111 0 0 If 4 u II IC 11 $0 to 11 11 10 tl it II Will Cadnt 11111 t 1:0 (11411 1,110 t 00 till 11,111 11,110 TO 11,111 Iloilo 111111 11,110 it 7L t,llll 1f M rcnn _ _ _ rpr m _ mt--~tl- tit Im - - mt---111'----•mn' pm--" ttt- --nml - _.ntr----tt1- - -J1r- - 11 C114 11310 111110 111,H) 11,114 !1,111 411,111 111•111 111,001 Will 111.111 111.111 111,111 $5,121 111,110 91MI i v It CO I11tltt fill 0 •18! 1.10 0 (1111111 li'M t0 11:,1111 II,I}1 11 11111120 to 10 10 ,;~---ry7f1Yl1f'.~.._.--_----'tt ----b--- --Tlm------""t0-..-•0-"--'--Imo------ln' --'10---_.___"nn--------irn--.r0, ..._.-tiller, 11 Ice Nov CntrOfi 11 0 IIII it 0 I1401 IC IO it 11 to II 11 ti 1f 10 Niotom It If 10 to 10 II It If If _ Itf11 __..,f-.On. r.__.-mml!' wq! ------'nr1t11 II gilt! !,:I! 0 111.;1:, 101!11 0 1110.4111 110,011 10 '1::.1111 11.1111 10 1111,1111 110,41; t0 'lI1,P111 w 1111111r11{e 11 4 I:I I' 0 ,1111 11' It 1111 1:1 10 [fill In II (fill ' 1 r -lrl!Ill -IT-- - C..' p~ - 10...---' it r.-....--'-n fl If flit 0 111 IN D i II II! 110 1111 111 111101 111101 !I 11,171 Ildn 11 Xewnllllo t,114 1.111 111 ~1f1 ill !II lilt 1rri list {IIH 111104 11,111 IInO n IU 11,111 110461 WTI `[fill -11111. -'ttrf T 11OIII:idt 1.111 0 lIlX:1 I,IOf 0 111.1001 !I,!!; f1! 1;.1{11 Il,itl It 111,011 II,In 14 11,1111 i., It 0111w lit 110 Ill! !f1 110 ill till $110 11111 if($ $111 111 fill fill no ?---10'llita._._-__.-...._iII'---0-----nrrrl--_._....nt_.-.._4_----ntt0..._...-.r11f 10 _ I11n._.-. _..._nn- ---Sp------(Ittl1.-_...---1111°-ryS4-------1ttC1•'-°_ t~j II 110114 1.100 1 111.1:11 1.110 0 111,1011 ILL 10 11:,1111 11.111 it ni,loll SIJff 01 111fn1 r 12 Pit file it 11 •11 Ill 111 ION IIN Ill IIII) 114 fly 1111 511 - -fill.. is --1r1 ' flit 11 IbM Copel]etlal 19 0 •'11 off 1 MID 11,141 10 W 4001 fill t1 111111 loll It 111141 '111 11 till". fun 2.441 Ill in•;101 1,111 11 111,1111 11,01' 1$ 11'..1111 11ASI 11 111,!511 111111 15 111,1111 ,-it Imr111- 1{111 iII.Ml_...---lout __'_.-f- -111,11!1 3Clil , If 111111 111 0 III p 1 !i' Il 1111 - - 1'-__ _ ' Toots .11 flfi0lff -Fq 11 tit ID Ill) 11 It f0 11 of to a, !I !•111!11 0 0 10 t 1 to It ID 10 t0 If 11 14 11 If lit- -lit_ -o.•. __.It, pp- - -mr lit 110.' litY ..----flit--nn - ttl m--tp rtpli S j 10 ClILIU1 Lilt r III :'f' Idol 0 (14,1011 ItAlf V A;Mll 11,!11 10 111,1111 01111 10 11,1111 11 114ec 11111 1. 0 $0 10 It to 10 tl -c Moll 1310 11-10:-. _I-0. . •p:.1191..'-_.-TI~114----n-'-"-'-TiCt11f -----tr;lfl---r1"__--_nGyS/t-' 1 1lFjlit 011ilill T-$11.110 11{1,111 111!,111 01,915 11111111 nn,l)l ELM 11111011 flN,nl 111,111 1111,111 1114,110 111,111 `l:eTtOT'i}f lilt" -"---'t1TIIF""-'"1712 1!f' {111{11" _"""{13:15 1tiiTfr'?{2112{'-, - --111151 ` 501 t pot , ll.!lt 101 t I1111 Rol , 1111 lot 1o Il.nl rDl t 11.111 6 r r. 1 i t SUMMARY OF RESPONSES TO QUBSTTONS Proposed Budget 1992-93 t 1. Pay Plan Alternative 2. Park and Recreation Temporary/Seasonal personal services analysis. , 3. Human Services Proposed Budgets 4. Analysis of Appraisal Value categories 5. Proposed Library Budget Reductions 6. Cable Television 7. Revised Major Budget Issues analysis includes; Property Taxes - Effective Tax Rate - Truth in Taxation 3% Health Inspection Fees - Additional $10 Pay Plan Adjustments - 2%.Mercer. Cable Television Funding Swimming Pool Improvement Phase II - Issue Debt Mowing - Mow 30 acres N. Lakes - 3 times yearly Recycling S. Denton Record Chronicle Advertising Costs 9. Benefits Adjustment - Legal staff will be addressing this issue 10. Wastewater Utility Issues - Utility staff will present information for review and discussion Tuesday evening. r. i A . i CITY of DENFON, TEXAS MUNICIPAL BUILDING / 215 E, MCKINNEY / DENTON, TEXAS 76201 MEMORANDUM Tor John F. McOrane, Executive Director of Finance FROM, Kathy DuBose, Director of Accounting and Budget.,~-v r operations DATE: August 28, 1992 SUBJECT: PAY PLAN ALTERNATIVES In response to requests made during the Council's August 25th Budget Worksession, attached is an alternative to the 1992-93 compensation proposal. In addition to alternatives previously presented, alternative 2D represents the cost of a 2% "pay for performance" matrix (PRI) with staggered implementation dates. If you need further information, please advise, AFF00379 8171566.8200 D/PW METRO 434.2529 z . r OW7/W 1992/93 Compensation Proposal : 08:3x11 Alternative 2D CCtMPa~Ri.mj Variable Implementation Dates _ r Q? _ Q2 03 04 Far Exceeds 316 3.0 2.6 2.0 Frequentty Exoseds 3.0 2.6 2.0 t,b M Meets Requirements P.6 1.6 1.6 1.0 Unsatisfactory 0.0 0,0 0.0 0.0 Oot 1 4882 Nov~1 1892 Deo, 18~ dsn i, 1660 f ' FPFVMatMftv O QENEFtA! FUND i Costs+ 244,486 220,763 187,040 .173,327 2% Command Ranks - Polk 24,883 22,88;1 20,803 18.722 2% Command Honks - Mrs. 63,808 68,492 4174 47,8F7 Stop Inorewesa - Polla• Step Inoreasee - Fire' Total General Fund 333,737 302,127 271,016 2301808 Monthly Dlftsnna COST TO ALL FUNDO o i (ltrr, , 2t~ 1M- C i, 1 PRI MaMx costs+ 382,187 363,138 314,104 276,072 2% Command Ranks - Polk 24,063 22,683 20.803 18,722 2% Command Ranks - Firs 63,808 66,402 63,174 47,867 ti p kwo use - P01 W • Step Inorsesss - F1rs • Total All Funds - 480,9130 434,610 388,080 341,661 Mon" DI ferenoe 41f,430---- Assumptions as of 41318'2 payroll Inoludse 26% bsnsflts - non-oNll ssrvks Indudse aotual benefthr - ohrtl servlcs Does not Inolude SeasonaVremporary Employee Inomw* AverW Employee Inoreaa 2.0% Assumes no market adjustment • Assumes nomad olvll service scheduled Inoreaees, alroady Inol, In Poilce/Mrs Budgets (s 88,000), + Delayed Irnplsmentatlon based on dates Indleated. CIrY of DFNTON, rAWAS MUNICIPAL BUILDING / 215 E. MCKINNEY / DE'NTON, TEXAS 76201 M F. M 0 R A N D U M TOt BETTY MCKEAN, EXECUTIVE DIRECTOR MUNICIPAL SERVICES/ECONOMIC DEVELOPMENT FROM: ALICIA MENTELL, SUPERINTENDENT OF LE ' PARKS AND RECREATION DEPARTMENT ISURE SERVICES DATE: AU(IUST 28, 1992 SUBJECT: CI41Y COUNCIL, REQUEST Per Council Member Murk Chew's request, I am providing you with detailed information concerning the temporary/seasonal line item in the general fund budget, Because Leisure Services is a primarily a seasonal operation, we employ a large number of temporary seasonal/employees. We also use temporary/,seasonal omployees to fill vacant positions when we are recruiting, The attached chart details the expenditures and personnel budgeted for in the temporary/:seasonal line item during fiscal, year 1990-91, estimated 1991-92, and proposed 1992-93, Please let me know if I can provide further information, Alicia MentellI 5uperintende t of Leisure Services Parks and Recreation Department a AM/Ing ABBOOIOB 1 81715668200 DIPW METRO 434.2529 J ~i \UgUst 28, 1992 PARES AND RECREATION/LEISURE SERVICES GENERAL AUND PRIOR YEAR PRIOR YEAR CURRENT YEAR PROPOSED 1990-91 1990-91 1991-92 1991-92 BASELINE TOTAL BUDGET ACTUAL BUDGET ESTIKMZ FUNDING REQUEST BXPENDITURESi TEMP/SEASONAL 84,679 1080065 85,616 110,517 88,084 88,084 PERSONNEL: POSITIONS 39 39 39 WORKER YEARS 8.1 8.1 8.1 SUMMARY c EXPENDITURES: When positions become vacant during different fiscal years, temporary recreation leaders an(! building attendants are hired while recruitment and selection is in process to fill vacant positions in the professional, technical/paraprofessi.onal, and management/ supervision categories. We are then able to continue the delivery of programs and services and to provide building coverage. This is our normal procedure when we have vacancies. We have also estimated during fiscal 1991-92 that we will have an overage in this category. Once again, we have had vacancies in the professional category which will cause the temporary/seasonal line item to be over budget. Consequently, those professional categories realized balances that were significantly below their budgeted amounts. However, please note when examining the budgeted dollars that the increase in each budgeted year (1990-91, 1991-92, & 1992-93) is the result of adjustments to the pay plan, not an increase in the amount of budgeted positions. PERSONNEL: The number of temporary/seasonal positions has remained constant at 39 for the past two years. Worker years represent the number of regular full-time positions it would take if you combined all the temporary/ seasonal positions. To compute worker years, the total number of worker hours (in this case 16,848) allotted is divided by 2080 hours. 1,. . . CITY of DENTON Community Development Office 110 West Oak, Suite B Denton, Texas 76201 + (817) 383.7726 MEMORANDUM ~ .s DATEt August 27, 1992 TO$ Mayor and Members of the City Council FROM3 Barbara Russ, Community Development Administrator. SUBUECTt Service Agency Personnel Salary Increases I i In response to your request for information concerning proposed salary increases for service agency personnel, staff has contacted j each agency currently funded by the City. The agencies' responses were generally that they would like to provide some small increase h in salary but this would depend on the availability of funding. A]. Murdock stated that SPAN is planning to raise salaries five to ten percent. Fred Moore Child Care Center, RSVP and HOPL, Inc, a ' stated that they would like to give some increase but the final decision would be determined based on funding amounts received from all sources. City County Day Nursery personnel stated that they were proposing a 4% increase but again, this would depend on funding levels. Friends of the Family and North Texas Community Clinics informed us that they were in the process of restructuring their pay schedules. Cheryl Sutterf.ield, Director of Friends of the Family, stated that some salaries would be raised and some lowered under the restructuring. Please call me at 383-7235 if you have any questions or need additional information, Thank you, Barbara Ross Y Y. CITY ofDENTON, TEXAS MUNICIPAL BUILDING / 215 E. McKINNEY / DENTON, TEXAS 76201 MEMORANDUM o ~ DATE: August 27, 1992 T0: Lloyd V. Harrell, City Manager FROM: John F. McGrane, Executive Director of Finance i SUBJECT: ANALYSIS OF APPRAISAL VALUE CATEGORIES I Attached is a schedule showing five (5) years of appraisal classifications for the City of Denton. The schedule indicates a general trend of lower values in all categories over the five year period. Over the last two (2) appraisal years, the only categories with an increase are Tangible Personal-Business and Real Residential-Multi Family. If you have any questions regarding any of the above, or need any additional information, please feel free to contact me. JFMCG:af Attachment AFF00376 8171566.8200 DIFW METRO 434.2529 j r ~p r .t ` s'~ _ its : ~ :.yYe, A PROPERTY Us23 cATU°GaRY APPRAISED ; LUE _ L.. Y 1992 Year 1989 W 1990 1991 - IfD =,Real, Residential $822,690,701 $833,665,957 $811,475,950 $814,949,771 $014,860,599 100% Single-Family Real, Resldentlei $212,198,149 $205,034,456 $201,243,529 $177,795,706 $180,630,180 102% MultlFamlly $84,437,935 $80,976,356 $76,647,427 $67,020,982 $55,159,803 02% Real, Vacant Lots/Tracts o Real, Acreage $106,870,336 $97,036,259 $74,646,990 $59,586,039 $41,618,712 709'0 (Land Only) Real, Farm and $8,964,966 $8,863,272 $9,091,509 $9,022,802 $6,726,761 97W0' Ranch Improvemont A. Real, Commhrclai $537,913,344 $620,627,312 $479,823,665 $460,961,610 $427,346,881 939b and Industrial $0 $0 $0 $0 $0 F1val, Oil, Gas & Other Mineral Reserves $0 $0 $0 $0 $0 Tangible Personal, Nonbusiness Vehicles , ,aal & Tangible Personal $57,308,683 $59,676,772 $67,725,243 '54,830,277 $52,680,138 96% Ulilltles B, Tangible Personal, $288,065,188 $307,966,814 $245,740,440 $238,477,119 $288,0171006 1120A Buslne:•s C. Tangible Personal, $16,1341,971 $14,366,197 $14,640,598 $14,166,727 $11,819,160 830A Other $0 $0 $0 $0 Intangible Personal $0 Total Value yS2,134,291,272 $2,128,213,395 $1,970,935,351 $1,896,610,033 $1,858,858,220 96% _Tvtal Vaiue Year End _ ¢2033.324,229 32,1.29,816,827 52,094,143,128 S^,131,7fi7,712 N1A _ _ 0 A. 9 units loss than last year B. 87 units rnoro than last year In (L1) f Primarily In the Real, Comm (F1) Large Incr In both Tang Comm Pers(Lt) and Industrial PP(L2) Not retlocted In top ton(10) 0. 36 units more than last year In (M3) Decrease in Mobile Homu° Vaiua(M3) , r. 1 A MEMORANDUM ' 1 TO: CORRIE GIL MANAGEMENT SERVICES ADMINISTRA'T'OR FROM; JOELLA ORR, LI13RARY DIRECTOR SUBJ: LIBRARY BUDGET REDUCTIONS DATE: August 26, 1992 i 1 This is the only way we can reach the requested two percent v decrease in the library budget FY 1992/93: VASELINE $ 11063,966 MINUS COUNTY FUNDING -120,932 $ 943,023 2% DECREASE 18,860 0070/ADMINISTRATION 8301 - EMERGENCY REPAIRS $ 11600 (Routine Bldg, & Matnt./ Emergency Repairs-$1,600) 8602 - SPECIAL. SERVICES (One al1 staff workshop) 160 8503 - TRAVEL 780 (TML Conf/Air/Jlotol./Moa.ls-$600) (Misc. Mileage to meetings ane airport - 280) 8605 - DUES/PUBLICATIONS 400 (Texas Library Assoc, - $100) (American I,1b. Assoc. - 146) (Publ, [jib Adrn, of N,T. 10) (TH 1,DA - 10) (Library Journals - 115) 8622 - SCHOOLS/SEMINARS 800 (TMI, Registration - $250) (City Retreat; - no) (PLANT Meetings(8) 150) (Denton Co Board Mt,g(12) - 160) TOTALS $ 31630 0072/SUPPORT SERVICE'S 8346 - BOOK BINDING $ 51 000 8602 - SPECIAL SERVICES (One all staff workshop) 160 8503 - TRAVE 1, 640 (TLA Conf/Air/Rot;e1./heals-$640) 8622 - SCHOO1,S/81?MiNARS 100 ('I'i,A Registration $100) I~ TOTALS $ 6,790 e. is 0073/ADULT SERVICES 8602 - SPECIAL SERVICES $ 6,892 (Compact Discs - 21000) (Talking Books _ 10000) (Videos 1,000) (Reference - 11742) ! (All staff wksp - 160) 8603 - TRAVEL 11998 (2 Librarians attending the TLA Conference ittc.l.udi.ng Air/lfotel/Meals $1,080) (ALA Conference including a I Air/Hotel/Meals - 918) 8622 - SCHOOLS/SEMINARS 11060 (2-TLA Regis.(100.00/ea)- 200) f (ALA Registration - 160) (NTLS Meetings(4) - 160) (Don Wass Mgmt Course - 660) TOTALS $ 81940 0074/YOUTH SERVICES 8603 - TRAVEL 300 I (Metroplex Resource Sharing Work"hops - $160) (NTLS - Metroplex Kidshare Workshop - 160) 8622 - SCHOOLS/SEMINARS 200 (Registration for the above workshops are a $100, each) TOTALS $ 600 'Cho only alternate to these cuts Is to deduct: them from the Children's Book Budget. 1 ' JOE1~L ORR r r, ,s A i CITY of DENTONi TEXAS MUNICIPAL BUILDING / 215 E. MCKINNEY / DENTON, TEXAS 76201 4 MEMORANDUM f; TO: John F. McGrane, Executive Director of Finance FROM: Kathy DuBose, Director of Operations Accounting and Budget DATE: August 28, 1992 SUBJECT: CABLE TELEVISION EXPENDITURES I have attached detailed cost estimates for the City Cable Channel operation and broadcasting City Council meetings inciuded in the Community Services Administration proposed budget for fiscal year 1992-93. The proposed equipment purchases would be made with funds donated for that specific purpose, If these appropriations are approved for expenditure in 1992-93 fiscal year, no General Fund appropriation would be required. If you need any further information, please advise. AFF0037A e` r 8 1 7/566 8200 D/FW METRO 434.2-529 v. OFF A i Community Services Administration Proposed 1992-93 Budget c Cable Expenditures City Channel Operation A02r n t N9_ Accou to Title Pr_ posed 8103 Supplies $ 300 8343 Office Machine Maintenance 500 1 9104 Miscellaneous Equipment 18.279 Camcorder and Lens 9,522 Tripod and Dolly 1,197 Lighting Klt 1,420 Lighting Lamps 440 Text Scanner 5,200 Cables 150 VCR 350 Total Request $ 19,079 Program Description: The channel will be shared with DISD and wfll carry Clty Councll meeting broadcasts as well as a city bulletin board, and taped presentations on city departments and operations, and a variety of municipal topics. " Donated funds will be used for equipment purchasos. c I ~ t ° 1 1 _ ry F ,mil 1 !1 Community Services Administration Proposed 1992-93 Budget Cable Expenditures c City Council Meeting Broadcasts Account No, Account Title Proposed 8026 Temp/Seasonal($6.16 PR,HR. X 364 HAS $ 2,239 2 interns) 8061 FICA 171 8064 W,C. 5 8118 Other (Video Tapes) 650 8343 Olllco Machlne Maintenance 1,600 9101 Bullding/Equipment 21000 9102 FurnlturelFixtures 600 9104 Miscellaneous Equipment 19,024 Camcorder and Lens 0,522 Tripod and Dolly 1,197 Lighting Kit 1,420 Lighting Lamps 440 Cables 160 Character Generator 4,695 Monitors (3) 900 Headsets (4) 800 Total Request $ 26,189 Program Descrlptlom The broadcasts will be carried on the City Channel live and supplamented by at least one rebroadcast of each meeting, Interns will be recrulted from UNT to operate camora and rolaled equipment. Donated funds wlll he used for equipment purchases, r c_ r. s j 'I GENERAL FUND 1992-93 PROPOSED BUDGET Revenu"Sources of Funds Expendhur"Use of Funds Included in Not included included In Not included Pro sell in Proposed) Propose4 in Proposed) Ix? 1) Fund Balance (Bring to 1046) I~ 2) Revenues" A. Property Taxes: 1. Effective tax rate $59,168 (+$64ti~,639 based an Certified Appraisal Roll) 2, Truth In Taxation - 340 +$394,619 +$183,600 3. Additional $0.01 Increase B. Sales Tax: G 1.440 growth projected $216,000 +$54,000 2, Additional 140 Increase C. Utility Sales Tax: +$198,165 ([repeal Exemption) I +$9,140 i D, Health Inspection Fees +$2,820 1, Each Additional $10 toe Increment E, Storm Drainage Utility (Tabled) 3) Pay Plan Adjustments: +$938,837 A. Full Implementation - Mercer +$238,961 B. Implement Mercer 1% ($19,748 saved for each month delayed) +$433,131 C. Implement Mercer 2.6% ($36,094 saved for each month delayed) +$688,631 D. Implement Mercer 3.4% ($48,878 saved for each month delayed) +$202,038 E. 146 across the board ($18,636 saved lot each month delayed) +$333,237 F. Implement Mercer 2% ($31,111 saved for each month delayed) 4) Benefits Adjustment: $100,000 A. 16% Health Insurance Increase $108,600 S. TMRS (112 of 196 Increase) 6) Position Reduction: 617 A. Emergency Mgmt Coordinator $3, $$3,058 B. Engineering Tech II $22,000 C. Adult Athiotlcs Supervisor $57,809 $116,384 0. Fire Staffing _ - - - C/ r Y GENERAL FUND 1992-93 PROPOSED BUDGET RevenuWSources of Funds Expenditures/Use of Funds Included in Not Included Included In Not Included Proposed! In Proposed/ Proposed/ In Proposed/ 6) Service Reduction: A. Eliminate Extra Mailing of Delinquent Tax Notices $1,319 B. Eliminate Tree Trimming Program $10,000 C. Reduce Police Budget - various Items $47,572 D. Reduce Library Budget - various items $18,860 E. Reduce Quality & Quanity of Budget Document $2,000 F. Animal Control (5-8 p.m,) $5,300 7) Agency Contributions A. Reduce Human Services Funding $1,156 8) Reduce Transportation Funding $560 9) County Funding for Library -$12,806 c" 10) Spilt Tax Payments 420,000 11) Over 65 Tax Exemption $17,026 12) Cable Television Funding (included In Community SwAces Admin Budget) 13) Swimming Pool Improvement Phase II A. Full Cost +$309,000 8. Issue Debt +$46,000 c. GENERAL FUND 1992-93 PROPOSED BUDGET RevenueslSourees of Funds Expenditures/Use of Funds Included in Not Included Included in Not Included Proposed/ in P(oposedl P(oposed! in Proposed! U x . a c4i e> s ' , tN)x ya : °t+'~Ly+~r . , r ut:.su u 14) Public Safety Officer Staffing` $8,472 15) Fire Reserve Fund $137,000 16) Mowing; A. Additional Crew +$41,761 8. Cutback Mowing - Other areas NIA C. 30 Acres N. Lakes - 6 times Yrly +$2,160 D. 30 Acres N. Lakes - 3 times Yrly +$1,080 17) Lib(aryAutomation; A. Purchase System +$316,246 A. LeaselPurchase (6 yr Lease) 463,049 18) Street Improvements 19) Recycling A, House-hold Haz Waste $16,600 B. Paint Swap Program $9,676 C. Waste Minimization & Recycling Public Educallon/Advertising Program $6,004 D. City-Wide Curbside Recycling Progr ($1,25/Month/Customer) $219,860 +$219,860 E. Voluntary Recycling Program (33.251Month/Customer) $_117,000 +$117,000 E C \J y 1 UTILI'r . FUNDS 1992-93 PROPOSED BUDGET k M u Re~anusi9aurts > I±tarlsd~turtsftlsu r Electric 6.096 Rate Reduction Net Reduction of 6 Positions water 6.096 Rate Increase Net Increase of 1 Posmon wastewater 1 o% Rate Increase No New Positions d Sanitation 3.6% Rate Increase No New positions-But upgrade Existing Parttime and Temporary Positions Transfer 1 sition to Motor Pool Fund ' 4 i I y r r. ii . 1 CITY OF DENTON r 'MEMORANDUM DATE: July 27, 1992 TO: Lloyd V. Harrell, City Manager FROM: Jesus Nava, Assistant to the City Manageeic SUBJECT: ADVERTISING COSTS FOR THE DENTON RECORD L E As per the City Council's direction, I inquired into the coots of buying advertising space in the Denton Record-Chronicle, similar to the Chamber of commerce. The current "Chamber Action" (authored by Chuck Carpenter) is a weekly ad sized as one, 10 inch column. This space accommodates about 250 words at a cost of $80 to the general public and $60 for non-profit organizations. Since the city is a not-for-profit, municipal, governmental corporation, our cost would be $60. The purchaser of the space can decide the day of the week they want the column to appear, as well as the newspaper page. However, page location is not guaranteed. It is determined by news content. Wednesdays have the highest circulation, totaling 46,000, since the paper is delivered free to homes and businesses. Sundays have the second highest circulation, at about 21,000. The copy must be delivered to the paper two full-days before it is scheduled to run. The following figures give an idea of the annual costa For purchase of newspace, based on the frequency of the advertising: Weekly column: $60(52) = $3,120 Biweekly column: $60(26) = $1,560 Monthly column: $60(12) = $ 720 Quarterly column: $60( 4) = $ 240 If the City Council wants to proceed with the column space purchase, I can begin to develop a calendar of when columns need to be completed and submitted to the Record-Chronicle. Let me know if there is anything else I need to do. Thanks. ti` F CITY of DENTON, TEXAS MUNICIPAL BUILDING / 215 E. McKINNEY / DENTON, TEXAS 76201 9 MEMORANDUM TO: John F. McGrane, Executive Director of Finance FROM., Kathy nuBose, Director of Accounting and Budge t-~C Operations DATE! August 28, 1992 I SUBJECT; BENEFITS ADJUSTMENT The City Attorney will be addressing the issues raised by , Councilmember Hopkins concerning the reduction of the benefit adjustment of an employee's compensation. If I may provide any further information, please advise. AFF00378 h ~ r 61715668200 D/FW METRO 434.2529 M r i 1 I' ~w Ci y OI PENTON, TEXAS MUNICIPAL BUILDING / 275 E. MCKINNEY / DF.NTON, TEXAS 76201 MEKORANDUM ! i TO: John F. McGrans, Executive Director of Finance n FROM: Kathy DuBose, Director of Accounting and Budget Operations 41✓~ { DATE: August 28, 1992 SUBJECT; WASTEWATER UTILITY The Utility Administration staff will be addressing the Wastewater Utility issues discussed during the Council's August 25 budget worksession. Information will be provided to Council Tuesday evening (September 1) for their review and discussion. If I may provide any further information, please advise. AFF0037C 8171666.8200 D/FW METPO 434.2629 S l i G4 HANDOUT TO COUNCIL 9.1-92 W I WASTEWATER FIELD SERV'JGES AND ENGINEERING DIVISIONS BUDGET REDUCTION EFFECTS ON LEVEL OF SERVICE 9 -IMPLEMENT FLEX TIME TO ACCOMODATE AFTER HOURS, a~ NIGHTTIME AND WEEKEND SERVICE..CALLS -CONDUCT PREVENTIVE MAINTENANCE WITH TIME AND RESOURCES LEFT OVER AFTER CORRECTIVE MAINTENANCE -REDUCE OR ELIMINATE ROUTINE ROOT CUTTING AND LINE FLUSHING PROGRAMS J _ -ELIMINATE EXTRA CUSTOMER SERVICES SUCH AS FLUSHING PRIVATE SERVICE LINE i -ELIMINATE ASSISTING CUSTOMER SEWAGE CLEANUP IN HOME -ELIMINATE VIDEO TAPING SERVICE LINES AND MAINS EXCEPT FOR NECESSARY -ELIMINATE REPAIRS TO FENCES, SHRUBS, LAWNS, ETC,, LOCATED IN EASEMENTS AND ROW REMOVED DURING LINE REPAIRS -REDUCE OR ELIMINATE CAPITAL IMPROVEMENTS INTENDED TO ABATE SEWER OVERFLOWS DUE TO STORMWATER INFILTIRATION (STUART ROAD) t IY a F+ 0 PAGE 2 -REDUCE OR ELIMINATE IN-HOUSE LINE CONSTRUCTION s' (AIRPORT SEWER LINE - SK000) -REDUCE OR ELIMINATE SUPPORT TO OTHER DEPARTMENTS -DIESEL PLANT CLEANUP -CLEANING STORMWATER INLETS -STREET SANDING -POSTPONES BENEFICIAL REUSE OF SIOSOLIDS PROGRAM r -REDUCES PLANT MAINTENANCE I -POSTPONES LIFTSTATION IMPROVEMENT& AND SCADA SYSTEM ~ DEVELOPMENT -POSTPONES THE COMPLETION OF A FIXED STORMVATER MONITORING STATION -REDUCES POLLUTION AND ABATEMENT ACTIVITIES FOR ENVIRONMENTAL CONCERNS AND COMPLAINTS -DISCONTINUE SEPTIC TANK SYSTEM DESIGN, PERMITTING AND INSPECTION -POSTPONES THE PURCHASE OF PRETREATMENT AND STORMMATER SAMPLING EQUIPMENT -ELIMINATE FUNDING FOR A VMTEVATER RATE STUDY I 1 t WASTEWATER FY93 BUDGET CUTS Proposed Division Description FY93 Cuts 0451 ADMINISTRATION 8502 Special Services $20,000 0470 WASTEWATER TREATMENT 8023 Operator 1(1) $27,507 9 Subtotal $27,507 8103 Tools $4,240 8105 Chemicala $14,600 rPf 8117 Mech/Elect $2,500 8302 Grds & Walks $2,000 8303 Str,Curbs,Gut $2,300 8331 AGO Elec, Equip $8,000 8334 Transformer $100 8345 Other $100 8602 Special Services $17,668 8503 Travel $2,930 A Subtotal $54,426 9103 Office Mach $12,000 1 9104 Vehicles/Equlp $12,000 9107 Misc. Equip $15,000 9118 Liftstatlons $47,000 i Subtotal $86,000 A 0471 FIELD SERVICES $96,629 8000 Servlco/Maintenance (4) 8041 Overtime $32,176 Subtotal $128,805 8102 Books & Mags $120 8303 St, Curbs, Gut $8,500 8505 Travel $1,500 8622 Dues & Pub $2,000 Subtotal $12,120 r, 0 Y. L s E e WASTEWATER FY93 BUDGET CUTS i Proposed Division Description FY93 Cuts 0472 ENGINEERING t 8026 Temp/Seasonai (3) $25,584 Subtotal $25,584 8107 Sotanlcal $300 8503 Travel $2,600 8505 Dues & Pub $1,852 Subtotal $4,652 0481 ENVIRONMENTAL SERVICES 9102 Furn & FIxt $6,000 9107 Misc. Equip $3,000 Subtotal $9,000 0483 PRETREATMENT 8026 Temp Position (1) $11,906 Subtolai $11,906 9107 Misc. Equip $5,000 Subtotal $6,000 TOTAL PAYROLL $193,802 TOTAL BUDGET CUTS $91,198 TOTAL FIXED ASSETS $1 DO,000 TOTAL DEPARTMENTAL CUTS $301000 ht. t 11i 0 6 0 0 0 4 4 6 SNOUISOd 'ON i WSW (0915) (001$) (0915) (OEZ$) (091. 0Iki10313 AVd3d (001$) (09Z$) (09Z$) (09$) (09Z$) (0m) S13S:1V 03X1: (96$) (00l$) (001$) (96$) Slno inane (061$) (9L$) __{9LS) (9L$) (061$) ^ 1108AVd EY4$ ,(9E9$). 16$ (L$ (Z8$) (goes) (99z$) (&E9$) lOn=y Ilnj 9w00u1 ION (098,3) (099' 1$) (098' iS) (099' 1$) (098' l$) (099' 1$) (098' 1S) (099' 1$) uog0looidea L69$ 169$. L69$ 1£9$ L69$ 1£9$ L69$ 1£9$ IBdlo+JlJd lgea 004' 1$ 9£Z$ 000, 1$ 863 004' l$ 8EZ$ 004' 1$ 86Z$ Glossy poxlj 801$ 6015 801$ 603 SOL$ 601$ 804 601$ WN) ow00ul lseaolul 861$ 01$ ("1S) 96p$ (LZB$) 964$ (109$) 1101$ 4800 Ou'00ul ION 4 684$ 184$ 684$ 184$ 684$ 181°$ 684$ 184$ gjolsuw.L ulwpy 188$ US$ 1885 8688 188$ 860 1885 8E8$ GuOjlIOU Z89' 1$ 06W3 Z89' 1$ 06013 Z89' 1$ 064' l$ Z89' 1$ 00'3 901nioS lgoa 093 093 096$ 093 09F$ 091$ 098$ 091$ luowA0dotl01400)3 (46S) (66$) (46$) (£6$) (46$) (E6$) (46$) (66S) owooull8eaelul 806'£$ 999'Z$ 90£'£$ 998'Z$ 806'£$ 998'Z$ 80£'68 9981t$ sesuedx3 Bup0iod0u0N 44$ SE$ 64$ LE$ 34$ 9£$ 14$ 9£$ 1ge0 p0fl 004' t$ SEZ$ 004' 1$ 8£Z$ 004' 1$ SEZ$ 004' l$ 8EZ$ glossy pexl j 604$ 06E$ 604$ 06C$ 604$ 066$ 604$ 06E$ JOMOd poGOyoand 616'1$ £9311$ 616'1$ £9Z' t$ 61E'l$ 69Z'1$ 616'1$ £9Z' 1S unS'sul'ae5'u10W'dnS 94Z'ZS 811'Z$ 0Z'6$ 811'Z$ 94Z'Z$ Sti'Z$ 943'3 811'Z$ IIojAvd L14'9$ 440'4$ 914'9$ 940'44 9i4'9$ 940'44 414'9$ 440'4$ sesuodx3Bup0iod0 E36'8$ LSO'LS OL9'8$ L96'L$ 966'8$ LOz'L$ 1ZZ'8$ L90'3 senUMb BullOJodO (0001x) (0001x} T(OOOIx) (0001x1 - -(OOOIx)~ (0001x) - -(OOOtx) -(OOOix) 4661 E661 4661 £661 4661 6661 4661 E661 _ A: Aj Ad A: _ A: Ad AJ Aj OIF3jN3S 9Z/01 ~ 0183NaS 91191 OIih- 91/9'Zt'- _ QIki3N B 9 [!0! NOSi»bdW00'dWkd0d0dd d31VM318VM Z6°i'6 'I1DNf10D 01 LfIOUNVH ,4 y HANDOUT TO COUNCIL 9-1.92 WASTEWATER PROFORMA COMPARISON 10115 SENERI{J" 42,5/45 SENEFIIQ ! 16lf6 SENEF11O 10/26 SENEF 1() 3 1994 1993 1994 1993 4994 1993 194 9 f$4,044 FY FY ~ - FY FY FY 00)(x1000) (x1000} (x1000} (x1000) (x1000) x100) (x1000) Operating Revenues 057 $8,221 $7,207 $8,396 $7,367 $8,570 $7,057 $8,923 Operating Expenses $5,414 $4,045 $5,415 $4,046 $5,416 $4,044 $6,417 Payroll 18 $2,245 $2,118 $2,246 $2,118 $2,246 $2,118 $2,245 Sup,Main,Ser,ins,Sun 63 $1,319 $1,263 $1,319 $1,263 $1,319 $1,263 $1,319 Purchased Power 90 $409 $390 $409 $390 $409 $390 $409 Fixed Assets $238 $1,400 $238 $1,400 $238 $1,400 $238 $1,400 Bad Debt $35 $41 $116 $42 $37 $43 $35 $44 Nonoperating Expenses $2,866 $3,308 $2,866 $3,308 $2,866 $3,308 $2.866 $3,308 Interest Income ($93) ($94) ($93) ($94) ($93) ($94) ($93) ($94) Electric Repayment $150 $350 $150 $350 $150 $350 $160 $350 Debt Service $1,490 $1,682 $1,490 $1,682 $1,490 $1,682 $1,490 $1,682 R01 Trans $838 $881 $836 $881 $838 $881 $838 $881 Admin Transfers $481 $489 $481 $489 $481 $489 $481 $489 Net Income Cash $147 ($501) $298 ($327) $445 ($164) $147, $168 Interest Income (Non) $109 $108 $109 $108 $109 $108 $109 $108 Fixed Assets $238 $1,400 $238 $1,400 $238 $1,400 $238 $1,400 Debt Principal $531 $597 $531 $697 $531 $591 $531 $697 Depreciation ($1,500) ($1,860) ($1,560) ($1,860) ($1,660) ($1,860) ($1,660) ($1,860) Net Income Fuil Accrual ($635) ($266) ($386) ($82) ($237) '`$91 ($636) $443' - PAYROLL ($190) ($75) ($75 _ i ) ($75) - ` . ($190) BUDGET CUTS ($95) ($100) ($100) $ FIXED ASSETS ($100) ($260) ($(30) ($260) ($260) ($100) REPAY ELECTRIC ($150) ($230) ($160) ($100) ($160) ($150) NO. POSITIONS 9 4 4 0 0 0 9 0 c ,t R RESIDENTIAL UTILITIES CURRENT PROPOSED PROPOSED PROPOSED AVERAGE CUSTOMER RATES RATES RATES RATES A WATER, 10,000 GALS/MONTH WATER s.oo% s.do% [_s.09% 1, FACILITY CHARGE $8.25 $8.80 $8,80 $8.80 2, VOLUME CHARGE 22,20 24.00 _2_4.00 24.00 3. TOTAL WATER $30.45 $32,80 $32.80 $32.89 Difference $2,35 $2.35 $2.35 B. WASTEWATER: 9,800 GALS/MONTH WASTEWATER 110_00% 1260% 15.0096 4, FACILITY CHARGE $4.45 $4.95 $6.00 $5,06 5. VOLUME CHARGE 16.17 17.64 18,`13 118,62 6. TOTAL WASTEWATER $20.62 $22.59 $23.13 $23.67 Difference $1.97 $2.51 $3.06 7, TOTAL WATER 8 WASTEWATER $51.07 $55,39 $55.93 $56,47 Difference $4.32 $4.86 $6.40 C, ELECTRIC: 850 KWH MONTH (R2) --5.00% -•5.0096 -6.00% 8. FACILITY CHARGE $7.50 $7.50 $7.60 $7.60 9. VOLUME CHARGE 69.81 58.78 68.78 68.78 10, TOTAL ELECTRIC ^$67.31 $66.28 $66.28 $66,28 Difference ($1.03) ($1.03) ($1.03) E7.0o%] C 7.00%~ 7.00AI D. SOLID WASTE: $9.95 $10.65 $10.65 $10.65 If i i1. TOTAL UTILITY 28,33 132,32 13 ,86 $133.4 0 a) Total Increase In Dollars $3.99 $4.53 $5.07 b) Total Increase In Percent 3.111% 3.53% 3.95% r l WASTEWATER DEPARTMENT POSITION CUTS NUMBER - TOTAL DIVISION POSITIONS POSITION DESCRIPTION SALARIES SAVINGS WASTEWATER 1 Shift Operator I $27607 $27,607 TREATMENT 0470 FIELD 4 Maint. Worker 1 $24,167 $96,629 SERVICES 0471 ENGINEERING 3 Temp/Seasonal $8,528 $26,684 0472 PRETREATMENT i Technical Asst. $11,906 $11,908 0483 TOTAL 9 ~1518Ei ii 5q t 3 pw, +r e FY93 WAS~F FUrNI)EI) IP RF•VEN ($000) 51 MOBILE. EQUIPMENT t 22 STA.7"IC.~N IZFNOVA7-'ION LIFT COMPU'I' 4 22 LIF'i' STATION SCAI~A/ BFN~;P'ICIAL SIZ,TJT- j2 EUSE 35 )IE ' rI'ION 25 SPARE PUMP Y30i3SON L,TFi" SrI. A ~ 20 GIS wOghS'TATIC~N L7I2.NANC%E 22 I.AB LIPGIZ.AI7E/INCUI3A'I'OR/F' R N LIIPMEN pg,ITFA'TME i I.Q 32 OTIiEIt EQUIPMf!:NT/VF,HICLE/MIS 238 c s a FY94 WASTEWATER CIP REVENUE FUNDED REPLACE MISCELLANEOUS SEWERLINES (93) ( 321 ) REPLACE MISCELLANEOUS SEWERLINES (94) 180 REPLACE SEWERMNE STREET PROGRAM 150 MOBILE EQUIPMENT 147 HICKORY CREEK INTERCEPTOR 110 REPLACE SEWERLINE COOPER CREEK 90 MAINTENANCE SYSTEM PRETREATMENT/MONITORING EQUIPMENT 11 SLUDGE FIELD IMPROVEMENTS 20 IRRIGATION UTILIZATION 25 LIFT STATION SCADA/RENOVATION 20 DEVELOPMENT PLAN LINES 250 OTHER EQUIPMENT/BUILDING RENOVATIONS A6- 4400 I : .iV InY ..I 1.. I 14.V1 I I\44.1L !'11 1"V LJ I'IV[ UG 1 HANDOUT TO COUNCIL 9.1.92 ZOx 07 w0aR TO ax JDDRAO, aftrn20 Q! D jp pROJRCTr Runway Overlay A ►RRr Taxiway improvements city of Denton MarmaC''CAt APa sxairRza= a-xexas, rne, PAOJRAT No, N/A Press* and Nichols Inc. pRnJIoT NO. R3tpEREDIQII t PC X No. One (1 } PRWNCT DI1T$8 AulfO. DTN 92077 gust 27, 1992 4 The Owner'oFasea to s de2at con- to the work daacribed jn10wing eddlttons tO O1od with theme ahan the Contract ' Documents. Au lanai a Order In accordance with thssCmust be spprovr by Fl•1 by pleld 0 Or2 der uth or chorlsa ,,n entrant . an t~oovment s nsletiotti Delete stress absorbing membrane intsrlayer from Delete the Temporary Lightin pro~eat. g from the project. 1►ddi k sea e Add minimum x ~ membrane intsr,5 02-.gj~otaxtila fabric to replace stress absorbing PPIy AC-20 asphalt along with gsotsxtile fabric. Contractoria work hours 1 Contractor shall be shall from 9roo a.m, to available for const provided approximately 2,500 "ne4:0 P.m. ar0 The z~uahion. tdedt at of runway 1 Contractor shall complete work on the runway After staxlting to work. within 21 workin g days Reasons tar rastruotioass To reduce the construction time between the spot repairs and the construction Of the overlay, bituminaus overlay. a gaotextils will be laid dawn before the The 0 PenTtoptrafficieachn will not be required since the runway will be night. Prepared by 722E82 AifD NZCAALao zMa. zz, By Schusleino P. E. Filenames p Project Engineer cX0x. PCM * TOTAL PAGE.02 ww r _ _ _ CHANGE ORDER Ff unway Overlay & Taxiway Impvmts. PROJECT NUMBER OTN92077 : Apac-Texas, Inc. Freese and Nichols Inc. ty of Denton ER NO.: One (1) DATE: August 27, 1992 llowing additions, modifications or deletions to the war k n the Contract Documents: F , Add: New Item 5- h 84,400 S.Y, of 5,5 oz. Geotextile @ $1,50 S.Y. $ 126,600.00 Delete: Item No. 5 84,400 S.Y. Stress Absorbing Membrane Interlayer @ $ 2.43 S.Y. 205,092.00) Item No. 8 Temporary Lighting L. S. @ 5,500.00) NET' CHANGE IN CONTRACT AMOUNT ($83,992.00) The compensation agreed upon in this Change Order is full, complete and final payment for all costs the Contractor may incur as a result of or relating to this change whether said costs are known, unknown, foreseen or unforseen at this time, including without limitation, any cost for delay, ed work as a result of this Change Order. [Revisednged ded overhead, ripple or impact cost, or oty other effect on changed or ous Contract Amount hange in Contract Amount 731.091,50 ed Contract Amount a3 892.00- ous Contract Time $ 647 094.50_ ous Substantial Completion Date _ 60 CALENDAR BAYS ous Final Completion Date November 11__1992 hange in Contract Time November _1.1992 d contract time - - Revised-Substantial Completion Date Final Completion Date -"~y - C ly f 7. a Recommended by Approved by FREESE AND NICHOLS, INC. APAC-?TEXAS, INC ~Gcg . ~ y r By By 1 0 Date mate Approved by r f CITY OF DENTON By Date 37-2 2/91 r I I k 1 PROPOSED CONTRACT MODIFICATION PROJECT: RuN,,=JAY 0IM94''LpY TAx~w•V TMPeo~ev~eKtS PROJECT NUMBER OWNER. C.L't^t of 'DM*LTOt - CONTRACTOR: A Pgr.- rF ENGINEER: _ FR e~s~ A~•o l1~ckFOg.S VT• L 'L ENGINEER: DESCRIPTION: C~~LYSeyTtL~ PCM N0. of-4 CI -Ir NOTIFICATION TO CONTRACTOR: The Owner proposes to make the additions, modifications or deletions to the Work described in the Contract Documents as shown in Attachment "A".. We request that you take the following action within 10 calendar days: ❑ Notify us that you concur that this change does not require a change in Contract time or amount. A Field Order will be issued. Submit a Price Proposal with detailed cost breakdown of labor, materials, equipment, all other cost related to this change and a revised schedule for performing the described change. D Proceed with the change. Payment will be made,at the unit price bid, ❑ Proceed with the change under the time and materials provisions of the Contract. { Authorization to proceed with changes must be approved by Field Order or Change I Order in accordance with the Contract Documents. By:_5~-_- _ Date: CONTRACTOR'. RESPONSE: We respond to your request as follows: ❑ We concur that this is a no cost or time change. Issue Field Order. j We submit the attached Price Proposal with detailed cost breakdown and revised schedule for performing the described change, ❑ We are proceeding with the change at the unit price bid. D We are proceeding with the 6ange under the time and materials provisions of the Contract, Date: l~ ~2- ACTION TAKEN: ❑ Proposed Contract Modification rejected. Contractor is hereby notified NOT to proceed: - By ' _ - _ - Date: ❑ Field Order issued: Date:_.__.--._ By: - , Ss a.o Change Order issued: No. aN,-() _ Date: Z-- By: 8120191 R i. ~j { AUG 27 '92 09:31AM APAC-TEXAS INC FORT WORT14 P.1 1 APAC iE%A5, THC. -CITY OF DENTON FORT 018 BRANCH 901 8 TEXAS STREET P,O, Box 1807 DENTON, TEXAS Fort Varthr Texas 76101 Project Naoet RUNVAY OVERLAYiTA%IVAY b APRON Date 08/27/92 Project Ntiatrrt 3-4b-4067-07 92 Project Looatlom DENTON MUNICIPAL AIRPORT Ouote 16004-044 1 Sea, Nbr Oescriptian Quantity U/N Unit Anaunt ° Iten Code 0101 91JUMINOOS SURFACE COURSE 11140.004 T04 28,000 311920.00 l~ell i Oi02 TACK COAT 18000.000 UAL 1550 9900,06 OLOJ RUNNAY SPOT REPAIRS 5600.000 ST 7.000 39200,00 0104 PAVEMENT MILLING 2653.000 9Y 1.500 3979.50 0105 FABRIC UND£RSEAL 84400.004 SY 1.500 126600.00 0106 SHOULDER OWIHO 1,000 L9 8200,000 8200.40 0107 TEMPORARY MAP.MING 1.000 L9 2500.000 2500,00 0109 HERBICIDE 25,000 GAL 20,000 500.00 0250 POLYMER MOO ASPH. TREATMENT 60000,000 BY 2.350 141000.00 0211 TACK COAT POLYMER MOO. SEAL b000, ON GAL 1550 3300.00 Total 9aaunt 647039.50 910 aAMa~4~ Ce+at'c~.s t:ri u ea t Z5o 0 L. G~awfiy1+It1t1.~3t, ~"oa 1 >A S C F q1, w~_t R~aR~sf''rt ~►s t~,sc►~~A g' ~ N1cr►aLS , ~y lr U s e. N - DENYON CONVENTION=8. 1SI ks BUREAU OCCUPANCY TAX COLLECTIONS FOR CITY OF DENTON 1 YEAR COLLECTION INCREASE + 1986 $ 312,463 1987 $ 317,306 2% 1988 $ 345,182 9% 1989 $ 361,792 5% 1990 $ 391,516 8% 1991 $ 412,993 5-1/2% A C DENTON CHAMBER OF COMMERCE • 414 PARKWAY • P.O. DRAWER P UNION • IE.XAS IO2OI. (617)362-7!395 Metro(F317) 4306139 1. r. k LL~ C a DENTON CONVENTION 8. VISITORS BUREAU CITY COUNCIL PRESENTATION 9/1/92 DENTON CONVENTION & VISITORS BUREAU 1991-92 1992-93 Salaries line item $ 80,168 $88,824 In fiscal year 1991-92 the amount was originally listed ' as $77,699 but should have been as above. REVISION TO CVB BUDGET Salaries Two full-time employees $66,168 1 Five percent raise 11656 given at mid-year Sub-total $671824 Two part-time employees $14,000 Total $81,824 Ad4itions to salaries line item " E which were previously paid through program areas: Temporaries $2600 Interns $4400 $7000 $ 7,000 Current salaries line item $88,824 Take out additions M 71000 Revised budget amount $811824 OENTON CHAMBLIt OE COMMERCE. • 4w 4 PARKWAY • 11,0. DRAWIAR 1' • Of.NT(-)N • TEXAS 7620). (8171387•7895 Metro(817)430-8139 1 v. - ° x R B a~' eC-' ~ ~ x vQ o7~ s s ~ Q v ~ C} ro ~ m ~pw yv v p 1 t 'i 9 ,iS6V,f 9 i1 'f < b ~ ii J ~ 1`,} z IrQ ~ 6 p~ ~ ~ N 7 ~ ~ T O A H A A N J 1dO A H} f1 4g y jw 1 O 'fit y=~ m O r: pie N N CPS t0 f1, ~ V~+ m •A•~~ p~$p ~ pYYA ryry o y n j 3 9 z n g d o ,o fi t N O J N . y ti o~ ~ ~ a ~ a ~ a N + o' n n H O] f V .K. J ] m fA W w N ~ me ~ mpA C N yy~~ co W M N tl " p N V~ N N M j o tl o N N o A Nn vwi N v tl f~ p o na r~ 0 0 0 0 o w o 0 o a q O D O S S 6 6 D O p p p Q 0 tl$ 0 0 0 " O O p 0 0 U Q O a O O O O O a O O tl N N 'A W 44 IA 13 0, pyJ1 N N {W{l~~N yy1~ [JN~~ tyy~~1 p. lyNA~ V y j O W ppO O O Q P 0 o O CO, O W O 0 0 + O O• O N N O O S Q O u O V S g 0 0° O D 0 O 0 U O 0 0 O 0 O O 0 O O p o pp C l O S O N U -N+ M M N N N N pp~~ H M V ~J in N m b W &J y~ pr p p Q N WWN VNt N o pp~ . O/ IVJI t m O O W O ppWW q 0 000 O IM o Gp'~ O p p i~ N N n O O U S O g 0 0 O S O S O O b O S 0 0 0 U 0 O b 0 N r H N Y ~ N N W /y~~ pip tNil .Na y~ M p~. ~ yy V y1 WWN {I~ y~j N pN~ N pN. W ty~i~ s~ t' 6 'O O W S O 0 0 0 0 6 6 O 0 O 0 O P 6 0 O 0 U 0 4 O W 0o O O G W g P ~ O N N ~ 0 0 O G O O p 0 O D tl toj 0 0 0 0 0 0 0 N n N N J 1A 0 0 44 pppp pWypppl Nt~l NN pp,, u N p ry~ W O O W O W VI O O O P O O 6 U N O v {[0 VI pN~ lwll yN U Qi o P W p p O O W O paa. O ( N~~ N O 1 O 0 0 O p 6 6 p 0 0 U° O O g O 0 6 6 0 S p 0 0 0 O r ~ N N N N pp N O MM pp~~~ ~ ypMt U N vNi N {yd~j N pN. lNi! •vN~i V W n O W iJ WW lA V tl (O O~ O O S b 0 0 0 4! VOI Or lA0 N p A O O O p p 0 0 0 O O Q O O O U O p p p 0 0 0 0 0 p N h k4 y~ N N (t(Ni~~t kJI (WW(pp tub MM N ppN.. N N lt(N~~rtt~ N py~~ /l(yyj~~~~~1 pp.~ V . a W O O W O W VI o b O P o S 9 O lil O O O 14 W 0 P O N N b P P O O O O O p O O U O O O 6 0 6 6 0 6 g 0 0 0 O O U O O O g V O O G O U U p 0 0 0 V O 0 U 0 0 0 N y~ pp [p~~ 11JJ MM y pp.. ~~JJ yW~ N pMp Jt~~~n p, O yy V W O O p W p b W U U n t~ P O V 0 P W b O ppO W g p Pl N o O O O D U p S S p O S p 0 0 U° O S O g 0 0 0 0 0 n S N ~ ~ `i y~ N A N m N( N N N N N p W N o H. M kA O O V, Nn p ti o ~j Ci c`i o W cNa o u O P WWO N .1 i z P o P o 0 0 o p o$ O° o °o ° ^ P o O p g 0 v O o o° o° o n 0 0 0 o P °O n .n N ki N NN y~ p~ N) V IJI IA IA w W 4 W P Vt (OJ O lN'l P cpJ U O O W O 00 O W p p, ~J N C 0 0 °o °o °n o° P° o n o o ° o n n o P o p u n o n P O O O O O O p U 0 0 N h N w N Oo in N W~W t~n (W(W~~ NNN 94 p#A0, 'n {{{1~r4ll NN WW({y~1 pp.. W 0 O W O W Vi U C7 Q P U U O O W 7 0 IA W~ OW~ N U O O O U O O n in 0 O O P 0 ip m O O t~ U O O V n p U p O O O P O U O O V O O V O O q O D U U O p 0 0 0 V O O N n N N yl V1 tNir vNi H N N N V V N yN ` M N N N N , OyO d V In S U I N O U O N v U C°7 i v LI O( tj N N O O O O n n O p O O O O V O P O O °O ° o o U O ci t°] O ii h o V o o fJ N tU ~w1 y~ y~ N N f` W M O, N N N -Ni Cl N 4' N P N yy~l ({D~ oll W N h P N P iii ti 6 U in - • (A • y~ N y N P U n N P P P O O O N O u (J O •O (Wq W O V O Cl °U C V O O P V 0 0 0 0 m 0 ryj p Po po~ OQ 4oC O O O P O p O V tl O U P p 0 \ P c) U n P P O n G g P q U 0 J O O U O O U O V V q U V 4 r. n J O C L C S -1 a v) fl N Q 7 c f0 A ,a I9 7 ro ONI IJ C O N ? n m ~ N s ro ~ a' , ~ ' d IG N 7 to y ^ y b c o x rn i Cy y\ rorw- py N ~j' R ro~j A N O p rl -f n N oY ~p .p 41 hN ypyl, IR v D ,~EEj{ rD 7 p, n V, ~~j -1 N T O •1 y ro R 0 `O Y D r m Z ,N 7 O IA "C" 41 x ~ y N ~y -1 IA IA 'A v w YWWW1 N vi w N r.~ w o yppy~~.~" ypyp~~.~ v~, N c A Ln N U U Q O p 0 VI 111 O o O r o o tl O o O W 0 w N ~.~j Ppp o 0 o n o 0 o y o n o p U U p o 0 0 0~ p D7 P 0 0 o a o u o 0 o a o a o p o n o 0 0 o n o 6 6 6 re a o 0 0 0 0 0 o p o 0 0 0 0 0 0 0 0 0 o u o 0 0~ o MM A y{,~~ y~ {pip , h W~ V P N N N N N~ W N H N W W N q P 00 u °o o °o °o o° o n V la OU o °o o a° °o 00 °o o° o In o n o °o °o o °o o° 6 0 00 00 6 00 on oo 00 00 op °o 6 00 6 6 00 o w L I A f 1 G ti c r DENTON CONVENTION & VIBIT.URS BUREAU ANNUAL ACTIVITY REPORT 1991-1992 CONVENTIONS The DCVB continues to service conventions and since ' July 1991 the total is 102. servicing includes assistance in convention planning, scheduling and special events. It also includes providing literature, name badges and gift items when necessary. However, please note that not all conventions/meetings require DCVB assistance so the total number thus far does not reflect the total number of meetings held in Denton. Please see the enclosed list of conventions. The DCVB exhibited at the Texas Society of Association Executives annual convention in June where all staff directors of the Texas associations meet each year. This is an opportunity for suppliers to meet with the executives and acquire qualified leads for future hotel business. One of the biggest events recruited to Denton was the Texas Special Olympics Summer Games. It was held in May 1992 and brought approximately 10,000 people to the city for four days of athletic competition. Denton prospered from this event. However, the community had the opportunity to show Special Olympics that the city and its citizens welcomed their group with open arms. The DCVB initiated this bid and coordinated the process from start to finish. Special Olympics will return to Denton next May when the organization will celebrate its 25th anniversary of the state's Summer Games. f Uniting the hospitality industry is important in any community and the DCVB is pleased that there is now a good rel t.ionship between the DCVB, the Denton Hotel/Motel Association and the School of Hospitality and Merchandising Management at UNT. TOURISM The DCVB maintains two bilL)oards. one is located north of the Texas Tourist Information Centel- in Gainesville. This billboard is one way in which travelers are reminded that Denton is just down the road. The other board is on the east side of 1-35 facing north so southbound traffic can see it. Other Denton businesses also maintain billboards along this same section of Interstate 35 thus collectively promoting Denton. 1 1 The DCVB publishes two pieces which are useful to Denton's residents and its visitors: (1) Calendar of Events special events produced quarterly and (2) a Restaurant Guide which lists ell Denton and surrounding restaurants. The Restaurant Guide is updated as needed. A new general brochure is in the production stages but will be available by the end of August. It is similar to the current brochure will be updated and have a new graphic, design. A Denton Visitor's Guide was initiated in January 1991. It was published by the Denton Record-Chronicle and ° distributed through the newspaper and throughout other visitor. outlets within Denton and the Texas Tourist Information Center in Gainesville. This guide was published twice in 1991. However, the Visitor's Guide is currently included in the Denton FYI which is the Chamber's membership guide. The DCVB maintains and staffs an information area in the lobby of the chamber of Commerce. This area offers a variety of information on the city, the Chamber and the DCVB. Visitors can also find information on the tourism opportunities in the Metroplex area and the state of Texas. The DCVB exhibited in two travel shows (1) the Texas Travel Industry Association Travel Fair which is held for the counselors of the state highway office who man the tourist centers and the AAA counselors within Texas and (2) the Dan Dipert Travel Show held in Arlington each year for tour group planners and the public. The DCVB has initiated a program through the Texas Department of Commerce's tourism office hospitality seminars. These seminars are offered Co all employees of the hotels, reestaurants, attractions, etc. in Denton. DCVB staff hold a one-day meeting to teach visitor and customer reception to local businesses' employees, The DCVB has had considerable success since it joined the Film commission of North Texas. Since 1987 there have been five major movies shot in Denton. Although some information was collected about each project's financial picture, a true total of this economic impact has not been determined. -2- i4 ,i The movies which have been filmed or taped in Denton since the initiation of the Film Commission of North Texas are: 1987 Little Girl Lost Television movie ti 1988 Pancho Barnes Television movie I 1989 Daddy~9 Dyin...Whols Feature release Got the hill? , 1990 Mittelmi%nnes Hardware Television movie (Finding the Way Home) 1991 Necessary Roughness Feature release' 1991 Fugitives Among Us Television movie 1,992 Blood on the Badge Feature release These are the projects which finally made it into production and into Denton. Many other projects have been considered with Denton locales in mind. However, either 'financing fell through for the producers or other locations were more appropriate. Denton has lost several projects to wz-.xahachie because the city's look was more desirable.. Thera are three primary reasons why Denton has had so many film/tv projects: (1) the Film Commission has been very instrumental in attracting productions, (2) the city of Denton has been "lucky" in having just the right look and (3) the DCVB staff has acted quickly to requests from the film office or location scouts. Other projects such as scenes from movies or commercials have also been shot in Denton. A video tape of film clips is available through the DCVB. SPECTA.I~EVENTS County Seat Saturday continues to grow and the DCVB continues its association with this community event. It was held in September 1.991 on the Courthouse Square. The DCVB, in association with the Denton Hotel. Motel Association, sponsored the annual bed race event. „ _ F w~ The DCVB participates with the Denton Festival Foundation to produce the Denton Arts Festival. This event is the combination of the Spring Fling and Denton JazzFest. It is held in the Civic center Park and continues to grow each year. The DCVB handles a portion of the publicity effort. The DCVB is a key component of the Denton County Amphitheatre Association and was part of this group's initiating a plan to build an amphitheatre to use for an outdoor historical drama. This facility could be an ° excellent tourism attraction and bring many visitors to Denton from within the state and from other states. Progress continues and interest is high. The DCVB exhibited at the Chamber's Denton Expo to promote the Bureau's existence and purpose. It was a direct approach to informing our local citizens huw the DCVB can solicit and service the groups with which they are affiliated. Maps and telephone books require a great deal of research, confirmation and correction. The DCVB was the agency which assisted GTE in producing the Community Access section of the Denton directory. In the map area, the DCVB worked closely with the Chamber's president and the map company to ensure that residents and visitors will have the most current map possible. COMMUNITY INVOLVEMFNT I The DCVB is represented within a number of organizations, They are: Film Commission of North Texas Denton Festival Foundation Denton County Historical Museum Denton County Amphitheatre Association Central Business District Association Main Street Promotion Committee Festival of Lights Committee -4- C < e r. i F4 i. DENTON CONVENTION fi VISITORS BUREAU MARKETING PLAN 1992-93 1. Introduction The primary mission of a convention & visitors bureau is to sell its city. In making a community a more dynamic meeting place, a bureau creates the needed environment to bring in convention and visitor business. Successful bureaus operate through a coordinated group action rather than through independent individual actions. Therefore, a bureau serves as a cooperative representing all components of the visitor industry including hotels, motels, restaurants, convention facilities, tour operators, attractions, and transportation carriers as well as the retail and commercial resources that are important to visitors. All of the businesses create a team effort with the bureau acting as the marketing/promotional arm for the hospitality industry. The specific programs of the Denton Convention & Visitors Bureau (DCVB) are: Convention Promotion Tourism Promotion j Film Commission }Administration II. The Bureau The DCVB is 16 years old. It was initiated in 1976 by the Denton Chamber of Commerce: and remains under this agency as an operating unit. Both the amount of occupancy tax collected by the city and the amount of tax distributed to the DCVB has increased since the beginning. There is no membership structure within the DCVB so all funding comes from the occupancy tax disbursement by the City of Denton. The occupancy tax rate in Denton is 13%. Six percent is sent to the State of Texas for their general fund. t#ate that only one-half of one percent of the six percent state occupancy tax is sent to the state's tourism department. Texas law prohibits the state tourism office from using the money for advertising within the state's boundaries. l i l The remaining seven percent is die+~ributed to several agencies within Denton. The breakdown is as follows: Denton Chamber of Commerce (for the 3% Convention & Visitors Bureau) Greater Denton Arts Council North Texas Fair Association 1% Denton County H=storical Museum less than 1% Denton County Historical Foundation fraction only City of Denton (for Civic center) it City of Denton (fractions from others) ? The DCVB operates by way of an agreement between the City of Denton and the Denton Chamber of Commerce. This agreement is in the form of a signed contract and based upon the Texas Tax Code 351.101 which "authorizes the City to use revenue from its municipal hotel occupancy tax to promote tourism and the convention and hotel industry by advertising and conducting solicitations and promotional programs to attract tourists and convention delegates or regzstranta to the municipality or its vicinity." According to the contract named above, the DCVB received loot of its 3% occupancy tax revenue from the City of Denton through 9/90, 98% of the 3% occupancy for the second year and will receive only 95% of the 3% occupancy for the next: three years. All of these monies may be. used for all programs and administration of the DCVB and may not be co-mingled with the Denton Chamber of Commerce accounts, (Note: all of the occupancy tax recipients are scheduled for this same cut, Until recently, the Greater Denton 1% which now iskept rArts Council ci received an by the e city for spacial projects), See Exhibits for occupancy figures, occupancy } tax revenuer and specific percentage breakdown. I I III. Mission Statement and Plan Background Mission Statement The Denton Convention & Visitors Bureau exists for the purpose of soliciting conventions, tour groups, visitors and film projects to the City of Denton to increase occupancy in the hotel/motel properties. IV. Participants in Plan Dovelopment The DCVB reports to the chamber's Board of Directors with the use of an Advisory Board for assistance. However, the DCVB will recommend to the chamber to revise -2- 1 Y. 1 A this committee and establish a smaller group from within ` the Board of Directors to handle DCVB matters. The DCVB did not utilize a working committee to develop this marketing plan. However, the DCVB does have a cha.liinan who has a genuine interest in the DCVD 1 s purpose and focus and has given much time and effort to ° this program. This person is George Gilkeson and he is a former sales representative from DuPont Corporation. George has assisted the DCVB director with invaluable marketing exper+:ise. The director has also collected rr suggestions, ideas and and advice from other hospitality and marketing professionals, chamber members and in-house staff members. V. Situation Analysis Customers: (1) convention attendees (2) tour bus travelers (3) visitors convention attendees require a competitive hotel room rate but they want to attend their meeting in a convenient, fun, and accommodating environment. Tour bus travelers want to see new and different places, stay in comfortable lodging and eat at good restaurants. Visitors want easy access to the city, good lodging rates, affordable restaurants, and things to see and do. Denton has the ability to serve all three of these publics. However, there are strengths and weaknesses in all areas. The DCVB asked the Texas Department of Commerce's Tourism Division to conduct a tourism assessment so that the DCVB can better market the City of Denton. This document is included in this report, Tile DCVB has competitors and they are everywhere. They are other small towns, other cities in Texas, various regions in Texas, and the DFw Metroplex. VI. The Industry in Denton As seen in the Exhibits the occupancy tax for the DCVB has increased from approximately $22,000 in 1976 to $179,000 in 1.991. Since 1985, several facilities have developed. The Sheraton Hotel & Conference Center was built at the University of North Texas. Both the Royal -3- c I Hotel Suites and the Delux Inn were built and the Holiday Inn went through a major renovation. The Ramada Inn was sold to a corporation that initiated a name change (to Auburn Inn) and instituted their theme concept of "Fantasy Suites.,' 9 MoreInnrecent frchanges anchise designation for redecorating Auburat the n Inn which changes to a Quality Inn and a resumption of corporate ownership at the LaQuinta Inn. Along with those changes, the DCVB is pleased that Denton will finally be able to offer a bed & breakfast facility. It is located on Locust Street and plans are to open in late 3.992. Since 1985 several major chain restaurants have opened ' in Denton The Black-Eyed Pea, Chili's, and Red Lobster. Also, many new local restaurants have opened. This brings Dentonfs total of restaurants to approximately 130. Reasons for Fort Worth on Ingrowth: terstate DHinton ghway is 35north and locatedasin and aclesntorallruy-stravelled area of the middle:t of the United hStates connecting Laredo to the tip of Canada. It is also home to two ma ;Dr state universities with a total student population of 32,OOO. There are 64 manufacturing businesses in Denton with opportunity for growth. Also, many people live in Denton and its surrounding community for the quality of life. However, their work may take them into the Metroplex each day. The Toils' industry h failed declined and like over the past few years. government is trying to shore up their revenues to take care of its many needs. Although the newly••inst?.tuted lottery is now operating, it is too soon to tell if till's "money pot" will bring the state out of its economic woes. one revenue idea that has been legalized and will be an advantage to tourism is horse racing. The state was demanding a high percentage so development was slow. H 1% s the owever, the state has changed this percentage from 5% to been oz ned by lithe looks for raco.track development. The area track is located west of Fort Worth - Trinity Meadows. Horse racing could be extremely beneficial to Texas and the tourism business. Texans have been taking their money to Louisizina, Oklahoma and New Mexico. As seen in the enclosed articles, i~, is anticipated that Denton County will once again be known as "horse country" by supplying the horse industry especially in the racinq area. I VII. Visitor Analysis Denton does not have a system in place to calculate specific information about visitors. However, some figures are available through the Chamber on inquiries via telephone, walk-ins and mail. See the Exhibits. other figures are derived from the Denton Hotel/Motel Association and the two universities. These three organizations can provide occupancy figures plus a listing f of their specific meetings which may or may not have been recruited or serviced by the DCVB. See the Exhibits. For a regional focus, see the attached Texas Auto Visitor Survey 1992 Spring Report (which includes the prior three quarters surveyed). See the Exhibits. VIII. Goals One Year Plan 1992-93 To increase hotel occupancy by 10% for calendar year 1992-93. To increase DCVB's occupancy tax receipts from $180,000 to $195,000 in calendar year 1992. To increase local revenues by $1 million by recruiting one movie arid two commercials to Denton in 1993. IX. Objectives for 1992-93 1. To market Denton as a meetings destination to the Texas association industry and all other potential groups and organizations a. Sales calls to associations/meeting planners b. Two sales blitzes per year - Austin and DPW c. Utilize T14ET to locate potential groups for f Denton and to bid on same d. Promote area dude ranches for groups 2. To market Denton's new outlet center to the out-of-state visitors and North Texas residents. a. Co-op advertising with center b. Work together on promotions c. Operate a Visitors Center in venter. -5- a .A 3. Establish a Visitors Center in Denton for visitors and residents. a. Locate one or more locations b. Create a volunteer work corps c. Serve as a satellite office for the Chamber of Commerce (DCVB offices) 4. Concentrate efforts on obtaining editorial o publicity for Denton in local, state, national and international travel publications. i 5. To market Denton as a specific stop for the motorcoach tour market. a. Direct mail b. Personal visits to tour operators 1 C. Work with local people to educate them to needs of tour groups 6. To train 50% of all service personnel in Denton 's hospitality iridustry (hotels, restaurants, retail businesses, etc.) a. Use the Texas Hospitality Seminar model developed by the Texas Department of Commerce 7. To market Denton as a pleasure travel market especially emphasizing the sites in Denton and the recreational activities at Lake Ray Roberts a. Exhibit at six public travel shows per year b, join other co-operative groups to promote city 8. To assist in the development of an amphitheatre for an outdoor historical drama a. Continue serving as ar%chor agency as association progresses. The DCVB will provide the necessary support until this group becomes Independent. 9. To assist and be prepared for the growth of the tourism market in Denton. Examples: auto race- course, possible horsetrack facilities, and subsequent new hotel properties. a Facilitate these possible businesses by serving as a pro-active resource and also keep the community informed and ready I air, S5 . 1 f A i I 10. To market Denton as a concert mecca through all available facilities in the city of Denton a. Develop a plan with the universities and t other community facilities to recruit all types and sizes of concerts to Denton. b. Direct mail c. Personal contact d. Special event 11. To assist in the promotion of the sports ` activities at the University of North Texas and Texas Woman's University a. Support the football and basketball programs r' by purchasing season tickets (with Economic Development) to use for hosting meeting planners. { b. Interact with the athletic departments and the local hospitality businesses to create special packages and Incentives to increase attendance at games and sports functions; increase parti- cipation by Metroplex alumni 12. To provide expertise to the Denton Municipal, Airport for the promotion of Denton to air travelers a. Brochure racks and volunteers on hand when necessary b. Develop an airport support committee for the purpose of marketing the airport 13. To assist in the development of key Denton festivals and special events in order to build Denton's reputation and attract visitors. a. DCVH staff should serve on all necessary boards and committees to provide guidance and promotional support if possible. Examples include: Denton Arts Festival, County Seat Saturday, Festival of Lights 14. To facilitate a change in the laws regarding drinking hours and the club membership rule. a. Implement a plan with local club and restaurant owners to affect a change in voters' desires and city council stand _7_ c_ 's 1.5. Possible DCVB staff re-structure: (long-term) Director sales Position convention or tourism Administration Assistant 4 Information Assistant Internship Visitors Center Coordinator The DCVB understands that limitations of time, staff and money may affect the goals. However, these ideas can be accomplished. All need concentrated effort by the DCVB a and full support by the Chamber and City of Denton. I r• -S- C