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HomeMy WebLinkAbout08-18-1992 s s i 1 40,045 A\gL:W:t limn. - - 1 AGENDA CITY Of' DENTON CITY COUNCIL August 18, 1992 Work Session of the City of Denton City Council on Tuesday, August 18, 1992 at 5:15 p.m. in the Civil Defense Room of City Hall, 215 E. McKinney, Denton, Texas at which the following items will be considered: NOTE: Any item listed on the Agenda fov i:he Work Session may also be considered as part of the Agenda far ~..he Regular Session. 5:15 p.m. 1. Executive Session: A. Legal Matters - Under Sec. 2(e), Art. 6252-17 V.A.T.S. 1. Consider settlement offer In Re: Flow. B. Real Estate - Under Sec. 2(f), Art. 6252-17 V.A.T.S. 1. Consider acquisition of land for runway improvements at the Denton Municipal Airport. C. Personnel/Board Appointments Under Sec. 2(g), Art. 6252-17 V.A.T.S. 1. Consider appointments to the Downtown Advisory Board, the Electrical Code Board the Library Board and the Planning and Zoning Commission. 2. Hold a discussion and give staff direction on prioritizing status of F.M. 2999, loop 288 extension, F.M. 2181 and U.S. 377. 3. Hold a discussion and give staff direction regarding budget issues for the 1992-93 fiscal year. Regular Meeting of the City of Denton City Council on Tuesday, August 18, X992 at 7:00 p.m. in the Council Chambers of City hall, 215 E. McKinney, Denton, Texas at which the following items will be considered: 7:00 p.m. 1. Pledge of Allegiance 2. Consider approval of the minutes of the Regular Sessions of. July 7 and July 21, 1992 and the Work Session of July 28, 1992. City of Denton City Council Agenda August 18, 1992 Page 2 3. Consider approval of a resolution of appreciation for Robert E. Nelson for outstanding service to the City of Denton and the American Public Power Association. 4. Public, Hearings a I A. 'told a public hearing to consider a variance to the S the ubdivision Regulations (Section 34-114) pertaining to req D ntonps construct sidewalks, fronts on uirement and Orchid Kill Road. ( Commissi n recommended apprroval~'h5- 0, at fits August n12, 1992 meeting.) B. Hold a public hearing to consider, the final replat of the Minter Addition plus; 18.52 arses of unplatted land into Lots 1, 2, 3 and 4; Block A of the Minter Addition, The 20.2 tract is located north of Morse Street and east of Newton .Street. (The Planning, and Zoning Commission recommended approval, 5-0, at its August 12, 1992 meeting.) C. Hold a public hearing and consider adoption of an ordinance amending Planned Development No, 26 by modifying the boundary measurements and the total area enclosed from 2,592 acres to 2.794 acres, rezoning dapsprotrixicmtattoely .278 acres from Development No. 26, leThemsite fronts on Newton Street, north of Wilson Street and is north of Morse Street. (The Planning and Zoning Commission recommended approval, 5-0, at its July 22, 1992 meeting.) Z-92-017 D. Hold a public hearing and consider adoption of an ordinance rezoning .396 acres (two tracts of .150 and .246 acres) from Planned Development No. 26 to single- family (SF-7) district, The tracts are located east of Newton Street and north of Morse Street, (The Planning and Zoning Commission recommended approv~l, 5-0, at its July 22, 1.992 meeting.) Z-92-OIB E. Hold a public hearing and consider adoption of an ordinance amending Chapter 26 of the Code of Ordinances to establish it stormwater drainage utility system; adopting Subchapter C of Chapter 402 of the ]oval government code (Municipal Utility Drainage); and declaring drainage to be a public utility. (The Public Utility Board recommended approval,) ~ r . I- City of Denton City Council Agenda August 18, 1992 dl Page 3 5. Consent Agenda 1 Each of thase items is recommended by the Staff and approval thereof will be strictly on the basis of the Staff recommendations. + Approval of the Consent Agenda authorizes the City Manager or his designee to implement each item in accordance with the Staff recommendations. Listed below are bids and purchases orders to be approved for payment under the ordinance section of the agenda. Detailed back- up information is attached to the ordinances (Agenda items 6.A). This listing is provided on the Consent Agenda to allow Council Members to discuss or withdraw an item prior to approval of the Consent Agenda. Upon receipt of a "request tc speak" form from a citizen regarding an item on the consent agenda, the item shall be removed and be considered before approval of the Consent Agenda, A. Bids and Purchase Orders: 1, Bid #1406 - Secondary Enclosures and Capacitor B. Tax Refund 1. Consider approval of a tax refund to Moore Business Inc. for $6,864.25. 2. Consider approval of a tax refund to Stephen Irving/CTX Mortgage Company for $689.58. C. Plats and Replats 1. Consider the preliminary replat of Lot 31 Block A into Lots 3A, 3B, 3C and 3D, Bloc?r. A, of the Canyon Bluffs Subdivision, The 14.5 acre tract is located in Denton's extraterritorial jurisdiction fronting on Orchid Hill Road, (The Planning and Zoning Commission recommended approval, 5-01 at its August 12, 1,992 meeting.) 6. ordinances A. Consider adoption of an ordinance accepting a competitive sealed proposal and awarding a contract for purchase of materials, equipment, supplies or services. (5.A,1, - bid #1406} t 1 I I , A,tcndanlvcm-___-- City of Denton City COUnCl1 Agenda Ilatri- August 16, 1992 Page 4 B. Consider adoption of an ordinance approving a settlement and release in R. C. Small & Associates, Inc. v. City Of 4 Denton, Texas, C. Consider adoption of an ordinance approving the 1992 certified appraisaal roll. i D. Consider adoption of an ordinance authorizing the Mayor § to execute an agreement with Carter & Burgess, Inc. for professional engineering/architectural services related to the renovation of the Civic Center Pool. E. Consider adoption of an ordinance amending Section 20-72 of the Code of Ordinance to provide for alternate methods j of giving notice of grass and weed violations and 1 providing that the city may correct repeated weed and grass violations in one growing season by mowing without furthe~ notice, 7. Resolutions A. Consider approval of a resolution adopting a paratransit plan to comply with the Americans With Disabilities Act. B. Consider approval of a resolution temporarily closing Charlotte Street from Bonnie Brae Street to Avenue If on August 28, 1992 from 4:00 p.m. to 8:00 p.m. for a neighborhood block party. C. Consider approval of a resolution temporarily closing Avenue A from Mulberry Street to Hickory Street on October 24, 1992, from 7;00 a.m. to 7:00 p.m. for a Muscular Dystrophy basketball tournament, 8. Consider a motion to approve the 1992-93 hotel/motel tax recipient budgets as presented and submitted to the city Council. 9. Miscellaneous matters from the City Manager, A. Receive the nine--month review of the 91/92 city budget. 10. Official Action on Executive Session Items: A. Legal Matters B. Real Estate C, Personnel 1}. Board Appointments a a City of Denton City Council Agenda lt:le -_~~f-~_a. August 18, 1992 Page 5 11. New Business This item provides a section for Council Members to suggest 4 Items for future agendas. 12. Executive Session: A. Legal Matters Under Sec. 2(e), Art. 6252-17 V.A.T.S. B. Real Estate Under Sec. 2(f), Art. 6252-17 V.A.T.S. C. Personnel/Board Appointments Under Set;. 6252-17 V.A.T.S. 2(9)~ Art. NOTE. THE CITY II COUNCIL RFSERVES T RIGHT EXECUTIVE SESS ON ATANY IMEREGARDINGANYITEM FOR ADJOURN N IT IS LEGALLY PERMISSIBLE. ' C E R T I F I C A T E I certify that the above notice of maeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on them. day of 1992 at -----o'clock (a.m.) CITY SECRETARY ACCOOOAC NOTE., THE CITY OF DENTON CITY COUNCIL CHAMBERS IS ACCESSIBLE IN ACCORDANCE WITH THE AMERICE,NS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 566--8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TOD) BY CALLING 1-800-RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CI'T'Y SECRETARY'S OFFICE. 4t ll n CIT :cou~vcr: y-L.J ••lv..-4v 1 r MM. 44- t i i ttf r X1.4 u ppppqMflflpp~ r F 4...r 7 yy~~M}l `1i.11_♦ 1.Y L1.tL.,ti, . Jl i Llil.... l i- u.. i i Aperuliilnm__CCI~S F1 D)Ic:._4~ CITY Of DEd1fT0N, TEXAS MUNICIPAL BUILDING / 215 E. MCKINNEY ! DENTON, TEXAS 76201 Z MEMORANDUM I DATE: August 14, 1992 a TO: Lloyd V. Harrell, City Manager FROM., John F. McGrane, Executive Director of Finance SUBJECT: FLOW HEALTH CARE FOUNDATION I met with Ann Pomykal, Chairman of the Board of Directors for Flow Health Care Foundation, and Miller Davidge, Attorney for the Foundation. We met regarding the letter that wao sent to the Board by Mayor Castleberry on October a, 1991 (copy attached). The letter -;addressed several concerns regarding distribution of Flow Health Care Foundation funds and protecting the City's interest. The response letter from Ann aLlresses thooe concerns (copy attached). I anticipa"a meeting with Ms. Drayovi.tah either Monday or Tuesday of next week to work out any problems that still may exist. If you have any questions regarding any of the above, please advise, JFMcG:af , Attachments AFF00345 8171566-8200 0/FW METRO 434.2.529 \ r. s 1 F10W 13 10 scrlp4ue Street MEMORIAL HOSPITAL Denton, Tx 76201 (817)387.131381 t\1 # July 20, 1992 Mr. Bob Castleberry Mayor of the City of Denton 215 East McKinney St. Denton, Tx. 76201 RE: City of Denton' security interest in assets of Flow Health Care Foundation, Inc, Dear Mayor Castleberry: At the suggestion of members of the city staff of the City of Denton, the Flow Board has reviewed your October 3, 1991 letter to Sennett Kirk, then Chairman of the Board of Directors of Flow Health Care Foundation. The present Board is in substantial agreement with your letter, with two exceptions. The first exception concerns health care scholarships. As you may recall, we are legally bound to provide some health care scholarships, because we contracted to do so when we sold the hospital facility in July of 1989. The purchaser of the hospital facility, Notami Hospitals of Texas, Inc,, required that a "best efforts" clause to be added to the contract, requiring that the Board use its best efforts to see that $25,000,00 in health care scholarships are awarded annually, However, I want to make It clear to you that the Board will first fill the health care needs of the citizens of Denton County. In this connection, Ann Kitchen, our representative contact with the Texas Attorney General's office, has made it clear that the Attorney General likewise takes the position that health care needs are primary and scholarship needs are secondary. In light of Ms. Kitchen's suggestions, we have modified our Articles of Incorporation to provide that the Board will award "up to" the specified dollar amount of scholarships, instead of the exact number. Ile will develop criteria limiting the award per recipient and the duration of the scholarships per recipient, in addition to requiring a period of .in-county service. Secondly, your October 3, 1991 letter listed several possible recipientL of available health care funds. I can assure you that those agencies, In addition to other qualified charitable agencies and organizations in Denton County, will be considered for funding by the board, but only if such organizations provide for the health care needs of the citizens of the City of Denton and Denton county, ti• e HOW 1310 Scripture MEMORIAL HOSPITAL Benton, TX 76201 s2od (817)387.5881 July 20, 1992 .1 9 Mr. Bob Castleberry Mayor of the City of Denton 215 East McKinney st. i Denton, Tx. 76201 RE: City of Denton' security interest in assets of Plow Health Care Foundation, Inc. Dear Mayor Castleberry: At the suggestion of members of the city staff of the City of Denton, the Flow Board has reviewed your October 3, 1991 letter to Sennett Kirk, then Chairman of the Board of Directors of Flow Health Care Foundation. The present Board is in substantial agreement with your letter, with two exceptions, The first exception concerns health care scholarships. As you may recall, we are legally bound to provide some health care scholarships, because we contracted to do so when we sold the hospital facility in July of 1989, The purchaser of the hospital facility, Notami Hospitals of Texas, Inc., required that a "best efforts" clause to be added to the contract, requiring that the Board use its best efforts to see that $25,000,00 in health care scholarships are awarded annually, However, I want to make it clear to you that the Board will first fill the health care needs of the citizens of Denton County, In this connection, Ann Kitchen, our representative contact with the 'T'exas Attorney General's Office, has made it clear that the Attorney General 1.'kewise takes the position that health care needs are primary and scholarship needs aro secondary. In light of Ms. Kitchen's suggestions, we have modified our Articles of Incorporation to provide that the Board will award "up to" the specified dollar amount of scholarships, instead of the exact number. We will develop criteria limiting the award per recipient and the durat:,un of the scholarships per recipient, in addition to requiring a period of in-county service. Secondly, your October 3, 1991 letter listed several possible recipients of available health care funds. I can assure you that those agencies, in addition to other qualified charitable agencies and organizations in Denton County, will be considered for funding by the Board, but only if such organizations provide for the health care needs of the citizens of the City of Denton and Denton County. r r. N. r rr( 1 A~...,.., Mayor Bob Castleberry ° r~= f July 20, 1992 Page Two Our Articles of Incorporation specifically limit Flow to providing for health care needs. We have been advised that you and the council have a concern that we would limit our recipients to charitable health care providers who qualify as exempt under the + 501 (c)3 classification of the Internal Revenue Service code, and I can assure you that we will do so. In fact, it is our desire to provide seed money for new programs, so we will not be merely a reflection of the United Way. It is my understanding, from counsel, that there was one other ` matter relating to the escrow agreement, but I believe that matter has been resolved. Otherwise, we aro ready to formalize a final agreement with the City of Denton. As I told John McGrane at our meeting last week, it is our desire to enter in to an era of./ peaceful cooperation with the City of Denton. The Board desires to oomme;;e providing for the health care needs of the citizens of the City of Denton and Denton County as quickly as possible. At the same time, we desire to continue to give maximum protection from future liability to the City of Denton through the security interest in the Foundation's assets. If any of the above is unclear or you desire more information, it would be appreciated if you would give me a call at your earliest convenience. I, and other members of the Board, will be glad to meet with members of the City Council, individually, if you desire, to further explain our position and to insure that we can best work together in the future, sincerely yours, Ann Pomykal Chairman Board of Directors , Flow Health Care Foundation . . t. . I r I Allp,11(h NO CITY OF DEWON BOB CAST'LEBERRY 215 EAST MCKNNEY STREET r MAYOR DENWN, TEXAS 16201 y, Sennett Kirk 1 Chairman Board of Directors Flow Health Care Foundation, Inc. Reg Escrow Agreement for City's security interest R Sennett, I am writing on behalf of the city council to et you know of the Council's response to your request that low deposit approximately $370,:100 into an escrow account, pursuant terms of a contract drafted by the attorneys, and thereafter, you know, t the Bankruptcy Judge amortization ischeduled schedule a make annual deposits you provided. As y hearing on the City's Motion for Protection of Security Interest on three of the continuing for October 90 1991r after attorneys pendingnthe parties occasions working out the ragaet working out an agreement, The do not contents of admission£by settlement purposes only and the City. The City has tried to satisfy your concerns with the Escrow Agreement and has agreed to bear the annual cost of funding the escrow account. As we discussed last week, we continue to maintain our earlier stance that there would be no need for an escrow agreement or a security Interest If Flow purcha Lich the clalma insurance policy to cover the possible security interest is designed to protect. However, without such a policy, the Councilmembers feel a responsibility to the taxpayers to ensure that the securit,, interest remains secure in accordance with the terms of the ori.tjine.l transfer agreement. were not Imputed e that Interest the re City's® of 81% to the $2,000,000 and had unde security Interest was in the proceeds from the sale. We were very surprised to learn of this but understand your position that you want to distribute as much of this money as possi to provide we share for the pressing health care needs of Denton County. this concern, which is why we supported your move to consolidate the Flow interests last spring. Therefore, the City will accept your offer to resolve this matter provided that Flow agrees to amend, for the duration of the agreement, its articles of incorporation or provide some other at all of Income legally enforceable ro provide carehneeds of from the carpus apppp p Denton County, not to include health field scholarships. In wou as toegrants whi h areamadeotoesuch agenciesilad, yearly ive reporaddItion 3 UCl - ~'16M (3 i C I f Aflcnda If !m 4~~~L9, N!e Sennett Kirk p October 3, 1991 Page 2 An you are aware, there are serious health care needs within our community. A number of private agencies such as the Prenatal Clinic for Denton County, The Poidlatric Clinic for Denton County, TWU Cares, AIDenton, and Anne Htlen Hospice are attempting to most these health care needs, but are despera6sly short of a resourcea. If the Council can be satisfied that these types of agencies and the individuals whom they serve will receive financial assistance from your organization, the council is willing to limit the City's security interest. If such assurance cannot be provided, we must press forward to guarantee maximum liability protection for our citizens. , Please let me know as soon as possible if you wish to accept this offer for if we have not reached agreement by next Wednesday, we will attend the hearing and abide by the Judge's ruling, Thank you for your consideration. Very truly yours, 10 n Sob Castleberry ~ Mayor f 1991 October 3 cot City council I 4 w , + l WIN- I, - 1 - 7 T -CITY COUNCIL: - - _ - 9 .T: -ITT - i - - - - - - -T TTU oooa~o P poo~ov 00 ~ NToo. .moo; v_i ti o r7 U G7 Q n~~C T O x S r o~JJ _ y.. 1 _.~r t ' y ?.C F .9 ~rnrb; !lar~ _...A5'.- f OJ2~.e / a1/ r CITY of DENTON, TEXAS MUNICIPAL SUILDIN(3 / DENTON, TEXAS 78201 / TELEPHONE {817) 566.-8307 Office of the City Manager ME MOFiANDAJM TO: Lloyd V. Harrell, City Manager FROM: Rick Svehla, Deputy City Manager DATE: August 13, 1992 SUBJECT: Priority of Texas Department of Transportation Projects I This week we have been able to have meetings with both COG representatives and TXDOT District 18 representatives, we have been given more information on rules and procedures that each of these organizations is going to use. The Mayor, Council Member Miller and I will be able to brief you !.n more detail at the study session Tuesday evening, Rick svehla~ Deputy City Manager RS:bw AMM0019A i" c t r - T CITY 6 COUNCI; G # 1 _ v- l~A Ik ~f .hf...h• T r_.. =t?~x ~~~O9tlgU ~*~~~V_ r O0~ op o s p ECG? q ~ hhl i-h,D 0 . ~ u . Y, r ~y ~ A{lanlla Ilnnt_ LLJ~ 43,. t k~:5 ~ciry of DENTON, TEXAS MUNICIPAL BUILDING / DENTON, TEXAS 76201 / TELEPHONE (817) 568.8307 Office of the City Manager MEMdRAYV'DLJY~ TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager DATE: August 19, 1992 SUBJECT: Upcoming Budget Discussions I We have listed on your agenda for Tuesday evening further consideration of the 1992/93 city budget. During the session Tuesday, we will be doing several things including the following: 1. Reviewing information previously requested by the City Council (provided under separate cover within this packet by the Finance Department). 2. Soliciting from Council additional budget .information desired and/or additional budget issue alternatives which should be prepared by the city staff. 3. Additions to the major budget, issues about which Council will asked to give guidance within the next few weeks. Currently, the following major budget issues have been identified and we would ask you to add any others to the list either Tuesday night or later in the process: 1. General Fund Reserve Level 2. Revenues A. Property Tax B. Sales Tax C. Utility Sales Tax D. Health Inspections E. Storm Drainage Utility tY t Y. s Ndnnda Dln. , Mayor and Members of the City Council August 14, 1992 Page 2 I ~ 3. Pay Plan Adjustments 4. Benefit Adjustments A. Health Insurance B. T.M.R.S. Adjustment ' 5. Positions 6. Service Reductions" . I 7. Other Agency Contributions 8. Transportation 9. County Funding for the Library 10. Split Tax Payments 11. Tax Exemptions for Persons Over 65 12. Cable Television 13. Swimming Pool Improvements 14. Police - Public Safety Officers 15. Fire Reserve Fund 16. Mowing 17. Library Automation i8. Street Improvements 19. Utilities A. 1'.lectric 1. Rates 2. Positions B. Water Summary 1. Rates 2. Positions e' c ,a 5 Y. . I Mayor and Members of the City Council .3 August 14, 1992 c Page 3 C. Wastewater Summary ; 1. Rates 2. Positions } D. Sanitation Summary 3 1. Rates 2. Positions 3. Recycling J~ oy V. Harrell City Manager LVH:bw AMM0019E c i r. r 1 1 , "fit t r.-N-..1..~_..._.._. • C I TY~~_ 1. { CQUNCI: ..may. - ~ ona9aaoooo ~~~ooo° o f o F oec,~r~ r • J ~ yCr n ~ - '~."lwyr-1 II S µ l 4- -1 1 4- h 1 M 1 CITY I COUNCI: r I 1--4 F . _t r - T h L z0oooooo _ l-' 4 OO0 y ,UT ~~rM ,~_L ray ~ ~ ~#LL7.. .+..J-.Jy1..J~- 1 4 r, CITY OF DENTON CITY COUNCIL MINUTES [.WW JULY 7, 1992 / syJt//! The Council convened into the Work Session of the City of Denton City Council a. 5715 p.m. in the Civil Defense Room. PRESENT: Mayor Castleberry; Mayor Pro Tem Hopkins; Council Members Brock, Chew, Perry, Smith and Miller. ABSENT: Nona + 1. The Council convened into the Executive Session to discuss legal matters (considered action in Paul Iwuchukwu v, ~ity__of Denton and considered settlement offer in R CC. small & Assooiates,_ Inc. v.__. City of Denton) real estate, and personnel/board appointments (considered appointments to all City of Denton Boards and commissions). 2. The Council received a report and held a discussion regarding revising ordinance 90-150 providing rules of procedure for the City Council of Denton, Texas; amending presentations by citizens and time limits. of business for City Council meetings. Lloyd Harrell, City Manager, stated that per Council direction revisions had been done to the ordinance and the card and the ordinance was now ready for Council consideration. Catherine Tuck, Administrative Assistant, detailed three major changes to the ordinance. A section had been removed which stated that if a speaker did not sign a request form the unanimous consent of the Council was needed to allow the speaker to address the council. A second change was to allow a speaker to turn in the card to the City Secretary just before the item was considered and the third change indicated that the speaker "shall" sign up with a card instead of "must". Additional comments from Council requested a replacement of "he" with "he/she" and a suggestion that if the citizen wished to speak, the Mayor would call on speaker so that the citizen did not have to speak if he did not wish to do so. Mayor Pro 'rem Hopkins felt that the wording "to provide input" was too broad a concept. She suggested using "wishing to address the City Council". Council Member Miller felt that "address" implied addressing the council and "provide input" meant the citizen did not have to speak to the Council but rather provide information. Council Member Smith indicated that public hearing items were not mentioned until item 2 on the card. Some people would not understand the difference between the public hearing item anc'i the general input item. r City of Denton city council minutes July 7, 1992/ ' Page 2 Council Member Brock suggested changing the wording to "on a public hearing item". r Consensus of the Council was to change "provide input" to "address the City Council". o Council Member Smith suggested dividing Item 2 into two separate items or the change the wording to make it similar throughout the card. Tuck indicated that the proposed changes would be made to the card and presented to Council for consideration during the Regular meeting. 3. The Council received a report and held a discussion regarding further action on the possibility of an agreement with the Denton Independent School District relative to the telecasting of Council and School Board meetings. Bill Angelo, Director of Community Services, stated that on June 24 a meeting was held with the DISD relative to the broadcasting of Scb.)ol Board meetings and the potential sharing of equipment purchased through the Sammons Grant funds received by the City. The DISD was very interested in broadcasting their meetings and were willing to change their meeting dates so that they did not conflict with the City Council meetings. This was seen as an opportunity to explore the possibility of pooling joint resources in order to broadcast these meetings. Lloyd Harrell, City Manager, stated that Lhe city had been invited to the DISD at their request as they had a strong desire to broadcast their meetings. At that meeting, it was made clear that the Council had not made a decision as to whether to broadcast City Council meetings. It was a budget issue which had not been decided. A joint agreement would possibly save taxpayers money with equipment, operation and maintenance costs. if the council clearly was not interested in this item, it would be helpful for staff to know those wishes in order to not pursue the item any further.. Dr. Tim Sonnenberg, DISD Superintendent, stated that the views of the Board indicated a strong interest to pursue this project. Sharing the costs would make the effort more affordable for the DISD. Mayor Castleberry indicated that the DISD was wanting to move ahead with the project as soon as possible, 1 a~ A,orula IlarrL_ -__s City of Denton City Council Minutes July 7, 1992 Page 3 ay/ ,S~ Q i indi she was thenOptionmof ra Bjoit agreeme t that It would pr videvgreateruaccefss for the citizens and the City and School could use the channel for joint announcements from the City and the DISD. Council Member Smith felt the projec*c would be a worthwhile project but that the expense of the project had to be addressed. j Council Member Perry indicated that council was in the early stages of the budget process and before a new project was implemented, Council needed to complete the budget process, especially when departments were having to cut their budgets. This project might be done at a later date once the budget had been looked at carefully. I Council Member Chew felt that it was a budget issue and needed to be looked at carefully before any decision was made. I Council Member Miller felt that there would not be a 1 pr the cost oblem information on what kind of arrangement could bemade andswhat figures be. No decision would but ratherinformation would be gathered as to how' that this point l would be formulated, e procedure Council Member Smith felt that if a study were done, staff time would be committed and she felt it might be better to wait until the City was in a better financial position. Mayor Pro Tem Hopkins felt that if some done without a great deal of staff time,ritiwould be helpfuld to have the information. If it involved a groat deal of time, it would be better to wait. No decision would be made until the final budget decisions had been made. C ity Manager Harrell indicated that if preliminary figures :rere nci known. duri could betshared, h t might help the City's buget etppr css. if costs agreement would reduce the City's sharp of the costs which wouldlbe reflected in the budget. Council Member Perry indicated again that he felt it would be better to wait until the budget process to determine if a new project should be started. Council, Member Chew indicated that the Citizen Survey had shown that 58% of the respondents indicated that they were not r ' interested in having the meetings televised. i 4 t. . F.(jnfiE~d P70- ~oC _ c~o5 _ City of Denton City Council Minutes July 7, 1992 S Page 4 4 Council Member Brock indicated that 42% indicated that they would like the meetings televised. She questioned if the DISD would be willing to wait until the council was ready to proceed with the issue. Dr. Sonnenberg indicated that the DISD funds would be redirected a from current public relations funds and would not be a new program. The DISD was not ready to proceed with a program of its own but rather needed to wait and go .'.nto a cooperative agreement with the city. Jeff Kruger, DISD Board, felt that an advantage of this program would be staff development. Training programs for staff development would be redirected to pay for this program. A bulletin board could be started for community announcements. Council Member Miller felt that the information would be helpful for the budget process. Angelo stated that there orere two funding issues related the broadcasting of the Council meetings. one we,s the broadcasting of meetings which would require money for equipment and personnel to film the meetings. The second issue was for equipment for the operation of the channel which included the bulletin board. It would not take a great deal of time to negotiate an agreement. Mayor Castleberry asked for a consensus of the Council for staff to proceed with a study of the costs and the passibility of a joint agreement. Mayor Pro Tem Hopkins, Council Members Miller and Brock and Mayor Castleberry indicated thelt they would like to proceed with the study. Council Members Perry, Chew and Smith wanted to wait until the budget process. 4. The Council received a report, and held a discussion on the development plan fur North Lakes Park. This item was considered during the Regular session under Miscellaneous Matters from the City Manager. 5. Discussion of major budget issues. This item was considered during the Regular. Session under Miscellaneous Matters from the City Manager. . Y. r City of Denton City Council Minutes July 7, 1992 Page 5 w The Council convened in the Regular session at 7:00 in the Council Chambers, 1. Pledge of Allegiance 9 The Mayor and members of the audience recited the Pledge of Allegiance. 2. The Council considered approval of the minutes of the Regular Sessions of June 2, 1992 and June 23, 1992 and the Planning Seminar of June 5-60 1992. Lloyd Harrell, City Manager, indicated that the Planning Seminar minutes had been revised to better describe the action which the council wished to take regarding the swimming pool. Ile felt it was a better reflection of the Council's action. Council Member Perry asked for a wording change in the June 23 meeting to reflect a change from "not" to "now'l. Hopkins motioned,, Brock seconded to approve the minutes as amenO'-d. On roll vote, Brock "aye", Miller "aye", Hopkins "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye'r, Motion carried unanimously. 3. Public Hearings A. The Council held a public hearing and considered adoption of an ordinance rezoning a 10.18 acre tract of land from Planned Development No. 41 District to the General Retail (Conditioned) District on property located at the :southwest corner of E. McKinney and Loop 288, (The Planning and zoning Commission unanimously recommended approval 4--0 at its meeting of June 24, 1992,) Karen Feshari, Urban Planner, indicated that driveway variances had been granted for the entire 10.18 acre tract and an internal access system among all tracts also approved as part of the variance. The Texas Department of Transportation would be responsible for drainage improvements for the tract. At the time the improvements were made, the detention pond would be eliminated. No building permits would be issued on this site until such drainage improvements were made, On October 19, 1992, the city council approved the rezoning of a 112.88 acre tract of land from the Agricultural district to the Planned Development district and approved a comprehensive site plan for single-family attachel and detached, multi-family, general retail, and open space isage. Two detailed site plans had been approved for the 112 acre tract. one was a 2.1 acre tract located at the southwest corner of Loop 288 r r. City of Denton City Council Minutes July 7, 1992 P 7 Page 6 and McKinney and the other was the Genetics Medical Research center which was on the western portion of the 10 acre tract of land. On March 25, 1992 the Planning and Zoning Commission recommended denial of a detailed plan for a .83 acre tract of land located at the southwest corner of East McKinney and Loop 288. Denial was recommended because of 'violations of the Subdivision and Land Use Regulations pertaining to curb cut locations, driveway widths, corner clearance, as well as disuniting an existing detailed plan. Instead of the applicant appealing the Planning and Zoning commission's decision to the City Council, the adjoining property owners chose to join the applicant in submitting a plan for the entire 10 acre tract of land. On May 4, 1992, an al.tern;itive access plan was approved by the Citizen Traffic Safety Support commission showing joint access to the adjoining tracts, The property was located in a moderate activity center which encouraged mixed use development, This particular area was approved by PD-41 for general retail uses. The Planning and Zoning Commission recommended there be a maximum floor to area ratio, maximum building height as well as a specific list of permitted uses. Provided that specific conditions were approved for this site, the request complied with the policies of the Denton Development Plan for moderate activity centers. The Mayor opened the public hearing. 1 Michael Cordell, Vice-President of First State Bank, spoke in favor. He indicated that the plan was logical and reasonable which would be an enhancement to the City. The Bank was in favor of the J request and indicated that it would be a great addition to the 1 City. He requested the Council's approval. No one spoke in opposition. The Mayor closed the public hearing. Th,a following ordinance was considered: No. 92-10'7 AN ORDINANCE OF THE CITY OF DENTON, `.PEXAS, PROVIDING FOR A CHANGE FROM PLANNED DEVELOPMENT NO. 41 (PD-41) TO GENERAL RETAIL (GR) DISTRICT CLASSIFICATION AND USE DESIGNATION WITH CONDITIONS FOR 10.1.834 ACRES OF LAND LOCATED AT THE SOUTHWEST CORNER OF E. MCKINNEY STREET AND LOOP 288; PROV?DING FOR A PENALTY IN THE MAXIMU24 AMOUNT OF $2,000 FOR VIOLATIONS THEREOF; AND PROVIDING FOR AN EFFECTIVE DATE. City of Denton City Council Minutes July 7, 1992 f~ Page 7 Hopkins motioned, Perry seconded to adopt the ordinance. On roll vote, Brock "aye", Miller "aye", Hopkins "ayelt, Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. B. The Council held a public hearing and considered adoption of an ordinance amending Specific Use Permit No. 192 allowing for a new expiration date of May 7, 1998 for a horse training facility on a 173 acre tract of land located on the east side of Teasley Lane, known as 3505 Teasley Lane. (The Planning and Zoning f~ commission recommended approval 9-0 at its meeting of May 27, 1992.) Karen Feshari, Urban Planner, indicated that this was a request to amend a specific use permit which the Council approved in May 1987. On May 17, 1988, the council approved an amendment to that specific use permit to provide for a new expiration date. A condition was added that if construction of the facility had not begun in 1 accordance with a building permit issued on or before May 7, 1993, the permit would automatically expire on that date. The applicant ! had requested an extension of five years from the approved date of May 7, 1993. The Planning and Zoning commission recommended approval with the condition that ordinance No. 88-089 be amended to reflect an expiration date of May 7, 1999. The Mayor opened the public hearing. Jerry Cott, owner of the property, felt that if a Claris A track I were built in the area, a training facility would be a good economic advantage to the City of Denton. His location had adequate water for such a facility which other facilities did not. The facility would house horses during the racing season. He asked for an extension of the specific use permit as approval of the Dallas tracks would not take place until approximately December 31, 1992. Construction would not take place until a year from now. Mayor Castleberry asked for an explanation of a training track. Cott indicated that the track would be equal in size to a regular racing track. Horses were brought to a facility near a regular racing track to train and conditioned them daily during the racing season. Grooms woulu take rare of the physical needs of the horses. Council Member Brock asked how many horses Cott anticipated would be at the track during the racing season. } k' City of Denton City Council Minutes July 7, 1992 Page 8 Cott indicated there were not be any more than currently at the s facility during the breading season. He anticipated approximately 200 horses. No one spoke in opposition, The Mayor closed the public hearing. ° The following ordinance was considered: No. 92-108 AN ORDINANCE OF THE CITY OF DENTON, TEXAS, AMENDING SPECIFIC USE PERMIT NO. 192 AS IT APPLIES TO 173 ACRES OF LAND LOCATED AT 3505 TEASLEY LANE; AND PROVIDING FOR AN EFFECTIVE DATE. Hopkins motioned, Chew seconded to adopt the ordinance. On roll vote, Brock "aye", Miller "aye", Hopkins "aye", Smith "aye.", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously, C. The Council held a public hearing and considered adoption of an ordinance approving a detailed plan for a portion of Planned Development No. 6 being a 12.2077 acre tract of land located east of I-35, northwest of San Jacinto Boulevard, and east of Piney Creek Boulevard. The property was better known as San Jacinto Plaza. (The Planning and Zoning Commission recommended approval 4- 0 at its meeting of May 27, 1992.) Karen Feshari, Urban Planner, indicated that this was a City initiated zoning case. The purpose of the application was two-fold (1) it was an administrative exercise within Planned Development 6 and (2) the neighbors in the adjoining Township II, Phase I had expressed concern about allowed uses in the shopping center. On August 23, 1969, Planned Development 6 was approved with a comprehensive site plan" Township II, Phase I, and San Jacinto Plaza were approved by ordinance for commercial, single-family, multi-family, and duplex use. The language in the original ordinance impled that the uses of the PD could be changed by the platting process. In September. 1984, San Jacinto Plaza was replatted and a site plan was approved. No ordinance existed for San Jacinto Plaza. Concern was expressed at a recent neighborhood meeting regarding restaurants at this location due to odor and increased traffic. The Planning and Zoning Commission recommended approved of the detail plan and attached plan of permitted uses. The Mayor opened the public hearing. . L; A~1r.n!ia hfu.._ ~~~.U~~~_. • City of Denton City Council Minutes y ~l~l July 7, 1992 Page 9 v No one spoke in favor. No one spoke in opposition. The Mayor closed the public hearing. 4 Mayor Pro Tem Hopkins asked if the only change was to take restaurants ou% as a permitted use. Feshari indicated that no ordinance had been approved for the zoning in this area and this ordinance was to formally adopt the zoning. Council Member Brock stated that .retail. establishments were listed as a permitted use and asked if restaurants were ever considered a retail establishment. Feshari indicated no as the Zoning Ordinance ;sad provisions for restaurants and eating establishments. The following ordinance was considered: No. 92-109 AN ORDINANCE OF THE CITY OF DENTON, TEXAS, PROVIDING FOR APPROVAL. OF A DETAILED PLAN FOR A 12.2077 ACRE TRACT OF LAND BEING A PORTION OF PLANNED DEVELOPMENT NO, 61 ALSO KNOWN AS SAN JACINTO PLAZA AND BEING DESCRIBED AS LOTS 2A, 3A, 5A AND 6A, BLOCK At REPLAT PART OF BLOCK A, TOWNSHIP II0 PHASE II, CITY OF DENTON, DENTON COUNTY, TEAS; PROVIDING FOR A PENALTY IN THE MAXIMUM AMOUNT OF $2,000 FOR VIOLATIONS THEREOF; AND PROVIDING FOR AN EFFECTIVE DATE. Brock motioned, Smith seconded to adopt the ordinance. On roll vote, Brock "aye", Miller "aye", Hopkins "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. 3A. The Council considered approval of a resolution accepting a grant offer from the Federal Aviation Administration in the amount of $810,000 for the construction of drainage improvements at the Denton Municipal Airport. Mayor Castleberry indicated that there was a change in wording of the resolution. The improvements would be for overlay and taxiway improvements and not for drainage. Harrell indicated that the correction read by the Mayor should be I YI . 's ~i I City of Denton City Council Minutes July 7, 1992 Page 10 77 i v made in the resolution caption as well. There was a ;ew Section 2 which has been added to the resolution. The amended resolution made the appropriate budget transfer so that the City had available i the funds to construct the improvements at the Airport. During the last budget process, the Council discussed the possibility of receiving the grant offer and with that grant, the requirement of the City's matching funds. This would have an effect on the fund balance and on how much the City would be able to draw down for the next budget year. This was a much needed improvement, at the Airport and 90/10 matching grants were not very common any longer. Joe Thompson, Airport Manager, stated that the 1986 Master Plan indicted that this work should be done. For the past five years, pre-applications had been made for runway improvements and extensions. An asphalt overlay would be done over the existing runway and all of the runway would be repainted. The following resolution was considered: No. R92-032 A RESOLUTION ACCEPTING A GRANT OFFER FROM THE FEDERAL AVIATION ADMINISTRATION IN THE AMOUNT OF $810,000 FOR THE CONSTRUCTION OF IMPROVEMENTS AT THE DENTON MUNICIPAL AIRPORT; AND PROVIDING FOR AN EFFECTIVE DATE. Perry motioned, Smith seconded to adopt the ordinance, On roll vote, Brock "aye", Miller "aye", Hopkins "aye", Smith "aye'", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. 4. Consent Agenda Perry motioned, Chew seconded to approve the Consent Agenda as presented. On roll vote, Brock "aye", Miller "aye", Finpkins "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye", Motion carried unanimously. A. Bids and Purchase orders: 1, Bid #1367 - PC Component Parts 2. Bid #1377 - Asphalt, Emulsion & Road Materials 3. Bid #1378 - Precast Manholes 4, Bid #1379 - Cable 4/0 Concentric & 500 Compact Copper 5, Bid #1380 - Cement, Lime and Aggregate 6. Bid #1369 - Roof Repair - Electric Production 7. Bid #1372 - Contract Concrete Work 8. Did /1381 - Taxiway & Apron Improvements ~ a` .x 1 1 City of Denton City council minutes July 7, 1992 Page 11 D 9. Bid #1392 - Tennis Courts Slab/Overlay 10. PC #25224 - Michigan Instruments, Inc. 11. PC #25368 - General Electric B. Plats and Replats 1. Considered the preliminary plat of Loop 288 Centre, ' Lots 1, 21 3 and 4, Black 1 and a comprehensive pedestrian access plan on a 8.64 acre tract of land located at the southwest corner to E. McKinney and Loop 288. (The Planning and zoning commission unanimously recommended approval 4-0 at the meeting of June 24, 1992). 5. Ordinances A. The CourvAl considered adoption of an ordinance accepting competitive bids and awarding a contract for purchase of materials, equipment, supplies or services. (4.A.1. - Bid #1367, 4.A.2. - Bid #137-71 4.A.3. Bid #1378, 4.A.4. - Bid #1379, 4.A.5. - Bid #1380) The following ordinance was considered; No. 92-110 AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES Oi: SERVICES; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE. Smith motioned, chew seconded to adopt the ordinance. On roll vote, Brock "aye", Miller "aye", Hopkins "aye", Smith "aye", chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. B. The Council considered adoption of an ordinance accepting competitive bids and providing for the award of contracts for public works or improvements. (4.A.6. - Bid #13690 4.A.7. - Did #13721 4.A.8. - Bid #1381, 4.A.9. - Bid #1392) The following ordinance was considered: No. 92-111 AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND PROVIDING FOR THE AWARD OF CONTRACTS FOR PUBLIC WORKS OR IMPROVEMENTS; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING FOR AN EFFECTIVE DATE. . M1 a !s Aq_ c i,t) llau..._M 5 G`dp City of Denton City Council Minutes July 7, 1992 Page 12 Hopkins motioned, Smith seconded to adopt the ordinance. On roll vote, Brock "aye", Miller "aye", FIopkins "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. C. The Council considered adoption of an ordinance providing for the expend~.tur.e of funds for purchases of materials or t equipment which are available from one source in accordance with the provisions of state law exempting such purchases from requirements of competitive bids. (4.A.10. - PC #25224, 4.A.11. - PC #25368) Syr The following ordinance wa.3 considered: No. 92-112 AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF !FUNDS FOR PURCHASES OF MATERIALS OR EQUIPMENT WHICH ARE AVAILABLE FROM ONLY ONE SOURCE IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE { BIDS; AND PROVIDING AN EFFECT".VE DATE. Smith motioned, Chew seconded to adopt the ordinance. On roll vote, Brock "aye", Miller "aye", Hopkins "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "ayes'. Motion carried unanimously. D. The Council considered adoption of a ordinance vacating public utility easements on 2.258 acres of land lying in the Mary L. Austin Survey, Abstract Number 4, City of Denton, Denton County, Texas, and being a portion of easements from C. M. Simmons et ux to Brazos Electric Power Cooperative, Inc. recorded in Volume 437, Page 613 and Volume 449, Page 439 of the Deed records of Denton County, Texas and assigned by Brazos Electric Power Cooperative, Inc. to the City of Denton in instruments recorded in Volume 2736, Page 825, real property records of Denton County, Texas. (The Planning and Zoning Commission recommended approval.) Jim Harder, Director oL Electric Utilities, stated that the easement was formally dedicated to Brazos Electric Power Cooperative, Inc. for a 69KV line which had since been abandoned. The City had no further use for the easement through that particular piece of property and in exchange for the abandonment, the City would be granted a 20' public utility easement along Loop 288. . l City of Denton City Council Minutes July 7, 1992 Page 13 t The following ordinance was considered: No, 92-113 AN ORDINANCE VACATING PUBLIC UTILITY EASEMENTS ON 2.258 ACRES OF LAND LYING IN THE MARY L. AUSTIN SURVEY, ABSTRACT NUMBER 41 CITY OF DENTON, DENTON, COUNTY, TEXAS, AND BEING A PORTION OF EASEMENTS FROM C.M. SIMMONS ET UX TO BRAZOS ELECTRIC POWER COO^ERATIVE, INC, RECORDED IN VOLUME 4370 PAGE 613 AND VOLUME 449, PAGE 439 OF THE DEED RECORDS OF DENTON COUNTY, TEXAS AND ASSIGNED BY BRAZOS ELECTRIC POWER COOPERATIVE, INC, TO THE CITY OF DENTON IN, INSTRUMENT RECORDED IN VOLUME 2736, PAGE 825, REAL PROPERTY RECORDS OF DENTON +:OUNTY, TEXAS; AND PROVIDING FOR AN EFFECTIVE: DATE, Hopkins motioned, Perry seconded to adopt the 'ordinance. On roll vote, Brock "aye", Miller "aye", Hopkins "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye", Motion parried unanimously. E. The Cc,~incil considered adoption of an ordinance authorizing the city Manager to award an insurance contract for Public Officials Liability Insurance. Max Blackburn, Risk Manager, stated that the City had gone out for bid for both law enforcement liability and public official liability insurance. Only one bid was received for law enforcement liability insurance and three bids were received for public officials liability insurance. The low bidder for public officials liability insurance was National Union Fire Insurance. It was decided not to award a bid for the law enforcement liability insurance. The following ordinance was considered: No. 92-114 AN ORDINANCE ACCEPTING THE PROPOSAL OF NATIONAI, UNION FIRE INSURANCE COMPANY FOR PUBLIC OFFICIAL LIABILITY INSURANCE COVERAGE; AUTHORIZING THE EXPENDITIIR E OF FUNDS THEREFOR; AND DECLARING AN EFFECTIVE DATE, Chew motioned, Perry seconded to adopt the ordinance. On roll vote, Brock "aye", Miller "aye", Hopkins "aye", Smith "aye,", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. °r t A I City of Denton City Council Minutes?' July 7, 1992 r Page In r F. The Council considered adoption of an ordinance revising Ordinance 90-150 providing rules of procedure for the City Council of Denton, Texas; amending presentations by citizens and time limits of business for City Council meetings. r Catherine Tuck, Administrative Assistant, presented the revisions ° to the card as indicated by Council in the Work Session. The changes ~ )uld be implemented at the next regular Council meeting. The following ordinance was considered: No. 92-115 AN ORDINANCE AMENDING SECTION I OF' ORDINANCE 90-150 PROVIDING RULES OF PROCEDURE FOR THE CITY COUNCIL OF DENTON, TEXAS; AMENDING PRESENTATIONS BY CITIZENS AND TIME LIMITS OF BUSINESS FOR CITY COUNCIL MEETINGS; PROVIDING A Sn'2RABILITY CLAUSE; AND DECLARING AN EFFECTIVE DATE, Hopkins motioned, Smith seconded to adopt the ordinance. On roll vote, Brock "aye", Miller "aye", Hopkins "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. 6. Resolutions A. The Council considered approval of a resolution adopting a policy in support of the Americans With Disabilities Act. Max Blackburn, Risk Manager, indicated that the Americans with Disabilities Act became fully effective for public entities on July 26, 1992. Part of that requirement required a public entity to disseminate information to applicants, participants, beneficiaries, and other interested persons to inform them of the rights and protection afforded by the ADA. The City would make available a binder with sections to satisfy the ADA requirements. The following resolution was considered: No. R92-1199 A RESOLUTION OF THE CITY OF DENTON, TEXAS ADOPTING A POLICY IN SUPPORT OF THE AMERICANS WITH DISABILITY ACT; AND PROVIDING AN EFFECTIVE DATE. , jl , City of Denton City Council Minutes July 7, 1992 Page 15 / r c. Perry motioned, Brock sec-)nded to approve the resolution. On roll vote, Brock "aye", Miller "aye", Hopkins "aye", Smith "aye", Chew 11.aye10, Perry "aye", and mayor Castleberry "aye", Motion carried unanimously. B. The Council considered approval of a resolution adopting revisions to the personnel policy relating to tuition reimbursement. Betty Will ins, Human Resource Specialist, indicated that the resolution would revise the tuition reimbursement policy. Due to increased participation and costs associated with tuition, it had become necessary to more closely monitor guidelines for shari:ig in the cost of tuition reimbursement for city employees. The proposed changes to the policy would streamline administration of the program, and place limitations on the number and types of courses that the City would provide reimbursement for. Council Member Miller asked about a career field as it related to courses taken. Wilkins replied that it related to the degree plan filed and the requirements of that degree. The following resolution was considered: No. R92-034 A RESOLUTION ADOPTIOG REVISIONS TO THE PERSONNEL POLICY RELATING TO TUITION REIMBURSEMENT; AND PROVIDING AN EFFECTIVE DATE. Brock motioned, Hopkins secnded to approve the resolution, On roll vote, Brock "aye", Miller "aye", Hopkins "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry llaye". Motion carried unanimously. C. The Council considered approval of a resolution authorizing the Right-of-Way Agont to accept the conveyance of a 0.4053 acre tract of land in the Morreau Forrest Survey A-417, Denton County, Texas, from the Texas Municipal Power Agency, Jim Harder, Director of Electric Utilities, stated that the land was currently owned by the Texas Municipal Power Agency and the resolution would convey the land to the City of Denton. The Electric Department would utilize this tract as an electric r' substation site and was necessary to maintain the electric distribution power service in the eastern part of the City. V 'i r 9z City of Denton city council minutes July 7, 1992 Page 16 The fallowing resolution was considered; No. R92-035 A RESOLUTION OF THE CITY OF DENTON AUTHORIZING THE RIGHT-OF- WAY AGENT TO ACCEPT THE CONVEYANCE OF A 0.4053 ACRE TRACT OF LAND IN THE MORREAU FORREST SU2VEY A-417, DENTON COUNTY, TEXAS, FROM THE TEXAS MUNICIPAL POWER AGENCY; AND PROVIDING FOR AN EFFECTIVE DATE. o j Chew motioned, Hopkins seconded to approve the resolution. On roll vote, Brock "aye", Miller "aye", Hopkins "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. D. The Council considered approval of a resolution temporarily closing Pearl Street, between Carroll Blvd. and Denton Street on Saturday July 18 for a block party. Catherine Tuck, Administrative Assistant, stated that the signatures on the petition represented owners and residents. No one would be denied access to their property. The following resolution was considered: k NO. R92.036 A RESOLUTION TEMPORARILY CLOSING PEARL STREET BETWEEN CARROLL BOULEVARD AND DENTON STREET ON SATURDAY, JULY 18, 1992; AND PROVIDING AN EFFECTIVE DATE. Perry motioned, Smith seconded to approve the resolution. On roll vote, Brock "aye", Miller "aye", Hopkins "aye", Smith "aye", Chaw "aye", Perry "aye", and mayor Castleberry "aye.". Motion carried unanimously. 7. Miscellaneous matters from the City Manager. Mayor Castleberry indicated that the two Work Session items which previously had not been considered would be done a:. this time. Item #5 of the Work Session was considered. 5. Discussion of major budget issues. City Manager Harrell indicated that this was the time for Council to present items for additional information to help with the II c r. City of Denton city council minutes If''" /ay~l~ Jilly 7, 1992 / 7 / Page 17 decision process for the budget. This was the time for general comments from the council and preliminary discussions on the budget. There were two maJor budget issues which were not controversial and would help other agencies if a decision could be made on those items, one item was the er;^rgency management coordinator position which had been recommendE, ror elimination. There would no longer be a joint city-county position. The City would assume responsibility of its own emergency management with Chief Jez and Chief Cook dividing the duties. It would be helpful to notify the County Judge of the Council's decision on this .issue, The other issue was the mowing of the 13 acres on Teasley and Longridge. A decision by council would be helpful to the DISD in their budget process. lie would like Council consensus to proceed as outlined at least in a preliminary fashion. Hopkins asked if it were appropriate for a motion as per the listed agenda item. Debra Drayovitch, City Attorney, replies} that the agenda did not list the item as giving direction so no motion coulci be made. Harrell indicated that if no one raised objection to the items, ' enough direction would be given for him to procoed, Consensus of the Council was to proceed as the city Manager had , proposed. Harrell, asked if there were any additional information the council requested regarding the budget. 1 council Member Miller asked about the pay recommendations and retirement plan. He asked for al ternat.ives in terms of, a pay increase as opposed to retirement increases, possibly in terms of increments. He asked if there was a way to determine when figures were affecting operating budgets as opposed to capital expenditures, Harrell indicated that when the individual departments presented their requests, those delineations would be made, Additional information would be provided following those presentation, if desired. Council Member berry questioned if there was an impact on the employee insurance rate when licensed professional counselors and psychologist: Here added to the plan. Mayor Pro Tem Hopkins asked at what point would tlio, Council deal with the utility budget in regards to the r.ateg. What were Lhe -oil i City of Denton City Council Minutes °`f July 7, 1992 Page 18 rights of the Council concerning overriding the Public Utilities i Board recommendation, City Manager Harrell indicated that there were two points when that could be done, on August 11 the utility staff would be making their budget presentation and on Sept. 8 major budget issues would be discussed of which one item was the rates in the utility area. The Utility Board was a recommending board to the council. The difference was the utility budget was presented directly to the Council as opposed to going through the Manager's office. Council could make any changes it so desired, Mayor Pro Tem Hopkins questioned any charter requirements which might have to be complied with. City Manager Harrell indicated that the Charter stated that the utilities had to be self-supporting and could not subsidize other services with utility funds, Item #4 from the Work session was considered. 4. The Council received a report and held a discussion on the development plan for North Lakes Park. Bob Tickner, Park Superintendent, presented the original concept of the park. In 1986, the citizens approved a bond program to improve athletic fields at North Takes Park which would include a lighted four field softball complex and five soccer fields with one to be lighted. In 1990, the Department submitted for a grant to the Texas Parks and Wildlife and received an award of $5000000. With the bond funds and the grant, the project could be enhanced and new facilities could be added. The softball fields would be to the west of the current fields. Soccer fields would be north of that. The configuration of the improvements included four new softball fields, a restroom/concessi.on stand, a soccer complex, a new parking lot, a picnic shelter and an additional playground. A fishing pier would be added to the lake along with a mile ofhard surface traile around the lake. The project schedule, plans and specifications would be forwarded to the Parks and Wildlife Grants I Committee n-Aid Section for review and to the Architectural Barriers begin in American Constructionorwasonlplanned to with the December Disabilities completed facilities being made available to the public in the summer of 1993. The major athletic softball and soccer facilities were not expected to be available until spring of 1994 due to turf \ establishment requirements. grass Council Member smith asked if the only access was on Windsor, i' I slit,..+p;in I1U,ti.,-. 1~r._-~. City of Denton City council Minutes I ,t t ;fir `J July 7, 1992 /c-/p/r Page 19 Tickner replied yes that the only access would be on Windsor. Council Member Smith asked if that was sufficient access. f Tickner replied yes that the amount of traffic would be staggered throughout the day and not everyone would trying to get into the facility at the same time. Council Member Perry was pleased that the playground would be expanded. Were restroom facilities planned for the children. Ile sue' asked about the access from the parking lots - were the exits the same size and if not, he suggested that they bo the same size. City Manager Harrell continued with his items. C. Appointment to Civil Service Commission - Derrell Bulls had served three terms on the Commission and had reached his three term limit on the Commission. This was an appointment which was made by the City Manager and he indicated that Jana Bates would be appointed to replace Dr. Bulls. D. Even though many notices had been made regarding tho change in trash pickup for the Fourth of July holiday, more than 200 calls had been received regarding trash not being picked up on Thursday. A decision was made to run a crew on the routes on Friday to pick up the trash. A review of the policy would be made as to moving the trash pickup a day in advance. Council Member Brock asked abou'c the, cost of that operation. City Manager liarra311 replied that he was not sure of the .cost but would provide report to the Council. 8. There was no official action on Executive Session items discussed during the Work Session. 9. New Business -There were no items of New Business suggested by Council Members for future agendas. 11. The council convened into the Executive Session to di&cuss legal matters (considered action in Pailwucttuwu._v, city of DeDton and consic'.ered settlement offer in R. C. S~nall,_& Assoai~tepj ilia. v,_ C1ty cif Den 'o) real estate, and personnel/board appointments (considered appointments to all City of Denton Boards and Commissions). No official action was taken. i; Ii L I ~jr)... 9a. D__s City of Denton City Council Minutes July 7, 1992 ~(J d~ Page 20 G With no further business, the meeting was 3dJ0We ci, t BOB CAS'PLEDERRY MAY.pR r~ CITY OF DE,'NTON, TEXAS a i JENNIFER WALTERS CITY SECRETARY CITY OF DENTON, TEXAS ACC0009E I t CITY OF DENTON CITY COUNCIL MINUTES JULY 21, 1992 ` / r~ .J~j/ The Council convened Into the Work Session at 5:15 p.m, in the Civil Defense Room, PRESENT: Mayor Castleberry; Mayor Pro Tem Hopkins; Council Members Brock, Chew, Perry, Smith and Miller, c .ABSENT: None 1. The Council convened into the Executive session to discuss legal matters (considered offer of Bolivar Water Supply Corporation in connection with its application to the Texas Water Commission to amend its certificate of convenience and Necessity), real estate (considered purchase of 1.83 acres on Spencer Road across from the City of Denton Power Plant), and personnel/board appointments (considered appointments to all City of Denton Boards and fr commissions, received and considered legal advice regarding affirmative notion hiring for certain classes of. City employees, d and received and considered legal advice on qualifications for members of City boards.) 2. Presentation and discussion of the l;otel/Motel. 'Pax Recipients budgets by the Denton Convention and Visitors Bureau, the Denton Historical Commission, the Denton Historical Museum, the Greater Denton Arts Council and the North 'T'exas Fair. Association. Lloyd Harrell, City Manager, indicated that these were presentations by the groups in the city which received hotel/motel tax money, George Gilkeson, Chair - Denton Convention and Visitors Bureau, stated that a packet had been presented to the Council for back-up materials which included an activity report, a marketing plan, a budget and organizational chart, one goal the Bureau had for this year was to increase occupancy tax from $160,000 to $180,000, Thai: goal had been accomplished increasing the tax from $160,403 to $179,303. Another goal, to increase the number of people in Denton, had also been realized, A third goal was to recruit one movie and two commercials; in 1992. Two movies had been shot in Denton but no commercials had been shot, The purpose of the Convention and Visitors Hu.reau was to solicit conventions and increase occupancy tax. A major accomplishment for the City was holding the Texas special Olympics in Denton for this year and also for next year. A suggestion for billboards was noted from a tourism assessment which had been done about Denton. Two billboards were now in place. A new Denton brochure and rastaurant guide would be published shortly. The Bureau was working on attracting travel shows and management seminars. Ile detailed the special events which the Bureau was involved with which included the Arts Festival, County Seat Saturday, and the Amphitheater project. Staff members were crintinually striving to improve their. I or!i" 5 City of Denton city council. Minutes July 21, 1992 Page 2 !~J personal knowledge through schools and seminars. This Bureau was working on the possibility of a visitors center. Lloyd Harrell, City Manager, asked about the increase in salaries and advertlaing/tour..i,sm promotion. Gilkeson replied that the salary increase was a proposal which would provide a 5% increase to two positions, defendant on satisfactory performance, effective after October, Harrell questioned the amount. Joann Ballentine, Chamber of Commerce, stated that there was an error in last year's budget. Three additional items had been added in the salary line item which included an intern position, temporaries used throughout the year and a special project: pcxson, Gilkeson stated that the advertising increase was for an additional billboard for the next year. Ballentine replied that the salaries in the proposed budget were for three people and not for just one person. Council Member Perry suggested listing the community Theater ,.is i contributing reason for film production in Denton and to also mention the two universities and their productions as primary reasons why the film production had increased, Leon Callihan, Denton Historical Commission, stated that historical preservation was a state mandated duty of the Historical commission. Most of the work of the Commission was done on projects which dealt with preservation of historical. structures or the marking of historical events. Three projects under consideration for historical markers included the History Building on the UNT campus, the :LOOP Cemetery and several churches in Denton. The Commission worked with the Main Street Program, Historic Landmark commission, County Seat Saturday, the All.-War Memorial Project, and Black history Exhibits. The Commission also published historical materials about Denton county including pamphlets, brochures, and books. The Commission also owned a 1.935 kirsch fire truck which once belonged to the City of Denton. The :ruck was currently being refurb .shed and would soon be back. In Denton for special events, The truck was used to represent the commission throughout Denton County. Letitia depurgos, chair - Denton County Historical Mua,,eum, stated that the Council had roceived a copy of their budget approved by their Board on June 22, 1992, She stated that there had been an Ci.,y of Denton City Council Minutes July 21, 1992 3l~ Page 3 increase in the number of individuals visiiting the Museum since the new signs had been placed regarding the Museum. council member chew asked how this budget compared to the budget last year, deBurgos replied it had increased approximately $2,000, A i Mayor Castleberry asked about: the money from Historical Society, deBurgos stated that the money had not been received and the Museum f did not anticipate receiving any money this year. Council Member Smith a;eked about the educational aspect of the Museum. deBurgos replied that the children's out','earh program was still in process and was well received, fierbort Noll, Greater Denton Arts Council, presented highlights of programs and services for the past year, over 4300 visitors and I users had been at the Center for the Visual Arts which was a 10% i increase over the past year. The renovation plan of the Campus 't'heater was a major accomplishmv.;~t of the year. This year had a successful "On My Own 'Dime" program which had 1.1 participating firms. Another success was the City's improvement of the Steam Plant property, The budget had finished in the black as it had for the past five years. There was an increase in business memberships and contributions, $7.0,000 was committed for grants to arts organizations. Community programs included Festival of Carols and Artist in Residency programs which would continue. The budget had been presented In the Council back--up, The Council had projected $59,000 for hotel/motel tax funds. All of the, funds would be used for salaries. T'ie budget reflected a gross basis which moant that they operated on a cash basis. council Member Chew asked how many full time employees were at ti,a GDAC. Hol.l replied that there were three fuLl-time ompl,oyees which were reflected in the budget and a part-time receptionist whose salary the Council was not responsible for. Bob Powers, North Texas Fair Association, stated that the grounds of the Fair had improved as they had purchased a tractor. New restrooms had been installed and the old restrooms were being refurnished. All of the buildings were being painted and new plants had been installed at the front of the gruunds, The groundg. r City of Denton City Council Minutes, July 21f 1992 y .51r41 Page 4 were used almost every weekend. Bids were being taken to insulate the walls to help with the heating and cooling of the buildings. The budget was basically the same as last year. Printing had increased. Travel and advertising was the same and postage had decreased slightly, office equipment had increased $500 in order to update the office computer. Income last year was $288,347 and total expensea were $265,367. City Manager Harrell stated that the Fair had had a profit: of approximately $20,000 in beer sales from 1987-1990. In 1991, there f~ had been a loss of $1300, Powers stated that prig to last year, the Fair had to get a picnic license to sell beer on the grounds, In 1991, they obtained a separate license through a separate corporation. In January 1992, $25,000 was transferred from Denton Fair, Inc, to the Fair. The council convened into the Regular Meeting at 7:00 p.m, in the Council chambers. f PRESENT! Mayor Castleberr.yl Mayor Pro Tom Hopkins,, Council Members I Chew, Perry, Smith and Miller, ABSENT: Council Member Brock 1. Pledge of Al),~,giance The Council and members of the audience recited the Pledge of Allegiance. Council Member Brock joined the meeting, 2. The Council considered approval of the minutes of the work session of June 30, 1992. Smith motioned, Hopkins seconded to approve the minutes as presented. On toll vote, Brock "aye's, Miller "ayell, Hopkins "aye", Smith "aye" Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. 3. Presentation of Yard of the Month Awards and Xeriscape Lawn winners. John Cooper, Chair-Keep Denton Beautiful Board and Mayon: Castleberry presented the awards to: Mrs. George Piott 1 ~ . r ~ I ~ City of Denton City Council Minutes July 21, 1992 a ~r X17 Page 5 Mrs. Edward Velayos B. J. Cramer " Helen Mulvey 4. Citizen Reports i A. The council received a citizen report from Carl Young regarding a community social report. Mr. Young stated that he represented a newly formed group, the Black Leadership Coordinating Council.. This group was made up of members of the National.Association for the Advancement of Colored People, the Southeast Denton Ministerial Alliance, the Concerned Parents Organization, the American Legion, and the Denton County Vietnam Veteran Association. In addition, the League of United Latin American Citizens and the University of North Texas Students Association supported the cause. The Council was asking the. City Council to r.edistriot Denton to create a 6-1 or 6-2 district. All city council members would he elected by single member districts with the Mayor elected at-large. This would reduce the cost for running for city council which would allow minorities and low income individuals to participate in City government. The people were asking the Council to create a police review board with subpoena power. The current system did not work fairly for students and minorities. A review board would allow for a check and balance system to operate and promote better cooperation among the Police Department, the minorities, and the student communities, There was a need to inc;?ease the awareness for the need for more minority hiring and promoti;n within the City. The history of minority employment in the City government was poor. Increased awareness by the City Manager and City Council would help with the hiring of minorities. The Police and Fire Department did not encourage minorities to apply for positions. He felt that the Council meetings should be televised. 5. Consent Agenda Mayor Castleberry indicated that Item C.I. would be pulled as there had been a request from a citizen to address that: item. Mayor Pro Tem .lopkins asked that item B.1. be pulled for separate consideration. Chew motioned, Smith seconded to approve the Consent Agenda with the exception of Itoms 13.1. and C.I. l . J a 1 City of Denton City Council Minutes `r5! July 21, 1992 Page 6 Consent Agenda ~I A. Bids and Purchase Orders: 1.. Bid #1390 - Warrant Collection service 2. Bid #1393 - Batteries (Auto & Equipment) 3. Bid #1394 - irrigation Material , 4. P.O. #25661 - Motorola The Council considered Item B.1. Bob Nelson, Executive Director for Utilities, stated that the hydro project had been completed. There were some items due to field conditions which needed an increase in the contract amount. The six items included (1) work done by Eby at the Lewisville project when the power house was flooded and turbines needed to be removed for reconditioning; (2) bar screens were added to allow fish to move through the turbines; (3) changes to the lube system, stoplog, and scrubbers to pressure switch and orifice plate on runner seal; (4) inspection tine for penstock for any debris, (5) repair to stop tthe air deduction witch or in he install n art (6) a contract erosions dtr the to Chigh water ity releases substation. Hopkins motioned, Perry seconded to approve the Item B.1.. On roll vote, Brock "aye'", Miller "aye", Hopkins "aye", Smith "aye", Chew „aye"", perry "aye", and Mayor Castleberry "aye"". Motion carried unanimously. Consent Agenda B. change orders 1. Change order #7 to Martin K. Eby, P.J. #97167 The Council considered Item C.1. Mayor Castleberry indicated that Willie Hudspeth had requested to address council on this item. Willie proposed Hudspeth stated that lie nd school would be built property ,h onated the elathe to the School District. He was concerned about a tree in the area which was due to be cut down. He was trying to save the true by asking the District to go around the tree to the north. He had been told that that could not be done. The tree was approximately 30 years old and 50' tall. Fie had been told by the City that there was nothing he could do to save the tree. He asked the Council to help him save the tree. ra City of Denton City Council Minutes t'''"Lr9°= July 21, 1992 J~ K~y Page 7 i Council Member Chuw stated the Council could not do anything due to state law. Lloyd Harrell, City Manager, stated that the Council dial not have 4 the discretion to disapprove a plat if it met the City's subdivision Regulations. Frank Robbins, Executive Director of Planning, stated that the DISD had selected this site for a new elementary school. It was a difficult site as it had multiple owners and the shape of the property was very difficult. The building and parking lot had been moved to accommodate the site. lie detailed the site by lots. A proposed driveway would require the removal of the tree. The driveways did not have to be in the lot lines. The drivewayrs could be conveyed through each other by easements. The thought be'nind the activity had been to unable the existing development: to have { access, to have a site which could be developed, to provide aci;ess to adjoining property and to provide access along the north which + would provide opportunity to protect as many trees as possible. 1 Council was not deciding what to do with the driveway at this meeting. Robbins presented various options for the layout; of the driveway and surrounding area. Subdivision regulcitions required a buildable site for the school and the site met those requirements. The Council would have an opportunity to deal with the driveway issue when ALICO presented a request for rezoning to redefine the boundaries of their planned development. Where a drive to a planned development would go would be an issue which might be addressed in a planned development. Council Member Brock asked how the tree preservation ordinance applied in this case, Robbins replied that the tree would require a tree removal permit and staff would issue that permit. it would be a consequence of the driveway permit for ALICO. C City Manager Harrell asked if there was a provision for the removal of protected trees for consideration through the Planning and Zoning Commission. Robbins replied no that it was a staff decision. Council Member Perry asked if staff had any indication from the involved parties if arrangements could be made to save the tree. 1 c 1 City of Denton City Council Minutes 'Z July 21, 1992 Page 8 1 Robbins replied that staff continued to meet with all the interested parties, Another alternative was to cut down the tree but plant more trees to the north, to provide more buffer to the north. A Council Member Chew asked that staff negotiate with the parties to try and save that particular tree. Hudspeth stated that Robbins had worked on a compromise agreement which was agreeable to him but not to the DISD. fie indicated that he would continue the fight for the tree. Mayor asked the city Attorney for comment regarding the Council passage of a plat. Debra Drayovitch, City Attorney, stated that the Council was considering the preliminary plat which was governed by the ordinance restrictions. There was no legal action, regarding this plat, which the Council could lawfully take at this time. Miller motioned, Brock seconded to approve the plat. On roll vote, Brock "aye", Miller "aye", Hopkins "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carries?, unanimously. C. Plats and Replats 1. Considered the preliminary r.eplat of 20.2 acres of land proposed as [jots 1, 2, 3, and 4, Block A, Minter Addition. The site was proposed for the construction of a new elementary school and was north of Morse Street and east of Newton Street. (The Planning and Zoning Commission recommended api)roval., 5-0, at its July B, 1992 meeting.) 6. ordinances A. The Council considered adoption of an ordinance accepting competitive bids and awarding a contract for purchase of materials, equipment, supplies or services. ( 3.A.]. - Bid ,01390; 3,A.2. - Bid #1393; 3.A.3. - Bid #1394) The following ordinance was considered; r. R l~ City of Denton City Council Minutes July 21, 1992 Page 9 NO. 92-116 AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MA'T'ERIALS, EQUIPMENT, SUPPLIES OR SERVICES; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE, w Smith motioned, Hopkins seconded to adopt the ordinance. On roll vote, Brock "aye", Miller "aye", Hopkins "aye", Smith "aye'P, Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. B. The Council considered adoption of an ordinance authorizing the execution of Change Order No. 7 to a contract between the City of Denton and Martin K. Eby Construction Co., Inc.; and providing for an increase in the contract price. (3.B.1. - P.O. 97167) The following ordinance was considered; 4 NO, 92-117 AN ORDINANCE AUTHORIZING THE EXECUTION OF CHANGE ORDER NO. 7 TO A CONTRACT BETWEEN THE CITY OF DENTON AND MARTIN K. EBY CONSTRUCTION CO., INC, PROVIDING FOR AN INCREASE IN THE CONTRACT PRICE; AND PROVIDING AN EFFECTIVE DATE. , Smith motioned, Perry seconded to adopt the ordinance, on roll. vote, Brock "ayn", Miller "aye", Hopkins "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye'". Motion carried unanimously. C. The Council considered adoption of an ordinance providing for the expenditure of funds for purchases of materials or equipment which were available from one source in accordance with the provisions of state law exempting such purchases from requirements of competitive bids. (3.A.4. - P.O. J25661) The following ordinance was considered. NO. 92-118 AN ORDINANCE PROVIDING FOR THE EXPENDI'T'URE OF FUNDS FOR PURCHASES OF MA'T'ERIALS OR EQUIPMENT WHICH ARE AVAILABLE FROM ONLY ONE SOURCE IN ACCORDANCE WITH THE PROVISIONS of S'PAT'E LAW EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPE'T'ITIVE BIDS; AND PROVIDING AN EFFECTIVE DATE. 5l . f 4~ . rt nrda hl o, . AiJrndd f1l?n1___~_S -°v-. . City of Denton City Council Minutes July 21, 1992 ~D GY of i Page to ell Hopkins motioned, Smith seconded to adopt the ordinance, on roll vote, Brock "ayelf, Miller. 'fayePf, Hopkins "aye" Smith "a", i "aye", perry "aye", and Mayor Castleberry uaye„ Motionecarried unanimously, D. The Council considered adoption of an ordinance accepting competitive bids and providing for the award of contracts for public works or improvements, (Bid #1338 - Pecan Creek Wastewater Treatment) (The Public Utilities Board recommended approval..) { The following ordinance was considered: NO. 92-119 AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND PROVIDING FOR THE AWARD OF CONTRACTS FOR PUBLIC WORKS OR IMPROVEMENTS; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING FOR AN EFFECTIVE DATE, Perry motioned, chew seconded to adopt the ordinance. Bob Nelson, Executive Director for Utilities, stated that in 1989 a wastewater master plan indicated that the permit for the plant war due to expire and some adjustments would be necessary to meet new state and EPA requirements. At that time, it was estimated that the cost for permit compliance to jr MGD would be $17.4 million and $7.3 million for sludge handling and disposal or a total cost of $24,7 million, state requirements at that time downgraded the City's 12 MGD plant to an 8 MGD plant. 11,110 city awarded a contract to Alan Plumer to study the design of the plant and uprating of the present facilities. They demonstrated to the Texas Water Commission that the plant was run better than their "rule of thumb". The uprating increased the plant capacity from a to 13 MGD. The existing landfill provided a co-disposal option. Gracon construction was the low bidder for this project and had good experience working with the City. They had a mistake on their bid and left out some instrumentation but indicated that they would hold to their original bid. On roll vote, Brock "aye", Miller "aye", Hopkins "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye", Motion carried unanimously. E. The council considered adoption of an ordinance providing for designation and marking of parking spaces pursuant to Section 18-96 of the Coda of ordinances of the city of Denton; amending Section 1.8-109 to provide for designation of parking spaces for exclusive use of disabled persons on public property; providin4 for e 1 d City of Denton City Council Minutes QS,Z Pale 11 1 1992 a penalty not exceed $200 for violations thereof; repealing +117. ordinances in con flict herewith; providing for a saving clause; and providing for publication. (The traffic Safety Support Commission and the Downtown Advisory Board recommended approval.) Mayor Castleberry indicated that Jo~a Dodd had Indicated that he would like to address the Council on this item, a Mr. Dodd stated that none of the merchants who attended the same meeting he had attended regarding the parking proposal were in favor of four hour parking. A compromise had been discussed which would have included half hour encourage consistent vigorous enparkin slots. forcement of theA help would be to r~ paki rules, He the Council to consider who the ordinance wouldgfavor it would help the handicap and would not help the taxpayers, It would not help the merchants or customers, workers on the Square who had been for year would benefit a few law and would now make them legal withoutc;hangingitheir habits. Jerry Clark, City Engineer, stated that the issues were developed by a cooperative effort with city staff, the Downtown Associatl on, Main Street, the Downtown Parking Committee, and the Traffic Safety Commission, Approximately forty more parking spaces had been added due to a change to 45 degree parking. This was not a negative effect on the parking on the Square. added approximately G spaces and Elm andeHickory addedkmore new spaces due to the angle parking. It was propot:ed to eliminate four on t alignment ofhtheotraffic lanes~ry and Locust so as to allow the Lloyd Harrell, City Manager, stated that the ordinance did not deal with the area of Hickory and Locust as far as defining it to two hour or four hour parking. If Council desired to retain the four spaces, an amendment would be made to the ordinance adding that block at a later date, Mayor Castleberry felt that those four spaces should remain. Council Members Smith, Brock and chew agreed that the spaces should be retained, Mayor Pro Tem Hopkins felt that: the four, hour parking spaces were too long a time period for people to park on the Square, She did not agree with the four hour parking time .limit: on the square. Mayor Castleberry asked if the ordinance could be amended to keep the parking spaces and have two hour parking on all spares, City of Denton City Council Minutes EiP /l July 21, 1992 Page 12 Council Member Brock asked huw many four hour parking spaces were proposed. Clark stated that staff did not develop four or eight hour parking in the area, it was a consensus of individuals on the Square due to the fact that enforcement was a major problem in the area, Mayor Pro Tem Hopkins stated that a commitment was needed to enforce the time limits or the council. did not even need to bother 4 with the ordinance. Clark indicated that perhaps a "boot" could be placed on cars rather than tow to help enforce the time limits. City Attorney Drayovitch stated that an ordinance was being prr~ltared to impound or "boot" repeat violators of the parking crOinance in that area. Administrative functions must be dealt wj(Fh in order to enact such an ordinance. Probable cause must be e:;t.ablished in order to issue warrants for the parking violations. Clark stated that one of the major improvements to the Square was i that all corners were made handicapped accessible. The handicapped spaces would he moved to the end of each block. The spaces were "downstream" which was very safe for the users of those spaces. Jane Biles, Main Street Manager, stated there was a parking management problem as opposed to a parking space problem. There were over 1000 spaces in the area which was more than adequate for the area. various time limits had been discussed in regard to this ordinance. The goal was to get people who worked on the Square to get them to not park on the Square. The idea was that longer parking off the Square would get people off the Square for long term parking. it was also an effort to encourage people to stay on the Square longer and perhaps shop in the area. Cnfor.•cement was a vital element. Clark stated that loading zones had bc:yn discussed with businesses. The zones were covered by a different ordinance and were not addressed in this ordinance, Council Member Smith ask-.id if the office complexes had a parking lot available to theirs like the Human Resources office had available. Biles replied most of the office complexes had a parking .lot: available to them. r y - a i A r City of Denton City Council Minutes July 211 1992 page 13 L Council Member perry asked how many four hour parking spaces were being created. i Clark relied approximately qo. Council Member Miller asked how many two hour spaces were being changed to four hour spaces. Clark replied approximately 20. Pules stated that many courthouse employees felt that they considered thrnnse.lves customers of the Square and had the right to park on the square. Council Member perry felt that it was difficult to find parking spacee on the Square, spaces could be found off the Square but. not on the. Square, He did not hear a solution to the problem, Clark replied that the ordina~ice provided more parking spaces and an effort to have longer parking off' the direct Square. This was a first step and changes could he made later to reduce the four hour :spaces to two hour spaces. A compromise was needed to begin the process, Discussions with the merchants in the area indicated that compromise was needed so as to start the process. Mayor Pro Tem Hopkins stated that she could not support the four hour parking spaces so near to the Square, Enforcement was necessary, She disagreed with the hours of parking but not with the parking plan. Clark replied that the four hour spaces were in front of consultation businesses which required a longer time for business. Council. Member Miller stated that citizens had considered this issue over the last year and could be dealt with in steps. The first step was to pass the pi,oposed ordinance. Enforcement was the next step. Many of the four hour spaces were now unlimited parking, Council Member Brock stated that the spaces were not more than a block away from the Square and most were only a half-block away. She did not feel that steps would be possible as people would become accustomed to the four hour parking and then not be able to change to the two hour. Council Membar Smith asked what was the advantage to limiting the parking to four liours at thr unrenulated spaces. d City of Denton city Council Minutes July 21, 1992 Page 14 Biles stated that it would provide regulations for the area. h Mayor Castleberry summarized the Council Os di.relctiorl stating that, Council felt that the four parking spaces on Stuart Title would 1 remain, there would be no four hour spaces only two hour spaces and + a future ordinance would provide enforcement: for the time limit. The following ordinance was considered; NO, 92-120 AN ORDINANCE OF THE CITY OF DENTON TEXAS PROVIDING FOR DESIGNATION AND MARKING OF PARKING SPACES PURSUANT TO SSCTION 18-96 OF THE CODE OF ORDINANCES OF THE CITY OF DENTON; A SPACES FOR MENDING SEC'T'ION 18-109 TO PROVIDE, FOR DESIGNATION OF PARKING EXCLUSIVE USE OF PROPERTY; PROVIDING FOR A PENALTY ANOT TO ER EXCEED O $200 FOR VIOLATIONS THEREOF; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; PROVIDING FOR A SAVING CLAUSE; PROVIDING FOR PUBLICATION; AND PROVIDING FOR All EFFECTIVE DATE. Hopkins motioned, chew seconded to amend the section III of the ordinance by substituting "two hours" for four hours. On roll vote, Brack "aye", Miller "nay", Hopkins "aye", Smith "aye", Chew "aye", Perry Ilaye", and Mayor Castleberry "ye". Motion carried with a 6-1 vote. F. The Council considered adoption of an ordinance amending provisions of Ordinance No. 87-135 providing for changes in the Appliance Rebate Program. (The, Public Utilities Board recommended approval.) Richard Faster, Public Information coordinator, stated that: the? present program was established in August of 1987. The proposal would reflect current standards for minimum efficiency and the amount of rebate would be slightly increased. T'ha following ordinance was considered: NO. 92-'.21 AN ORDINANCE OF THE CITY OF DENTON, TEXAS, AMENDING PROVISIONS OF ORDINANCE N0. 87-135 PROVIDING FOR CHANGES IN THE APPLIANCE REBATE PROGRAM; AND DECLARING AN EFFECTIVE DATE. C City of Denton City Council Minutes July ~1, 1991 Page 15 C~ Hopkins motioned, Smith seconded to adopt the ordinance. on roll voted Brock 'laye, Miller "aye", Hopkins "aye", Smith °aye", Chew Perry llaylO, Yr, and Mayor Ca=stleberry 'layer'. Motion unanimously, carried G. The Council, considered adoption of an ordinance authorizing the Mayor to e:<ecute an agreement between the city of Denton and the Upper Trinity Regional Water District for water treatment and transmission services; and authorizing the expenditure of funds as provided in said agreement. (The PllbliC Utilit.tes Hoard recommends approval.) Bob Nelson, Executive Director for utilities, stated that items 6G and 7B were related. Denton had originally planned to build its Ray Roberts water treatment plant and sell tip to 49$ of it to the Upper Trinity Regional Water District. However, the District needed 68% of the plant. Denton was willing to sell the 49% shares and lease the use of the remaining share for a period of times. The District felt that if they were eswentially paying the costs on 68% of the plant, they wanted provisions in the contract that gave them some control over the operating costei. Their pr.•oposal was to have veto power over the Council with respect to the operating budget and to some extent, the capital costs of the plant This provision was unacceptable to the Council. Denton then repositioned itself and withdrew its offer of joint water plant participation and instead, offered to sell wh!,lesale raw water and water treatment and water transmission services to the District. Denton's Austin water attorneys were directed to draft the two appropriate contract documents. These contracts were written legal terms and a tone reflecting Do t ni sh utlorship. The District felt that it would be better if the tone of the documents were somewhat neutralized. on April 22, 1992, the Public Utilities Board reviewed these documents and approved the contracts subject to legal review. There were two terms for the contracts - an initial term and a primary term. Tile initial term, as the water was treated, had a fixed cents per gallons treated. The transmission for the initial term was 10 cents per thousand gallons. The primary pricing was the same as the Texas Water commission rate standards which included the operation and maintenance cos+:s, the return on investment:, a 4% street rental fee on the gross and depreciation. corinth and bake Cities Municipal Utility Authority would be transferred after June 194 or when the District had pipe lines to service the area. one of the issues was that Denton was providing full service to Corinth and LCMUA which indicated that there watt reserve for, customers. The price for that water, was higher than if only surplus capacity was being sold. The rate to the District would be lower, than the revenues from Corinth / and LCMUA. The difference was the amount which would be sold. \ I City of Denton City Council Minutes July 21, 1992 Page 16 Rates would be phased so as to not have an adverse effect on Denton's customers. There was a possibility of participating in a line to Sanger and to provide transportation of water to selected peripheral locations of the Denton system. There was also an opportunity to buy surplus treatment capacity from the District on the same basis. Dentor: would agree to transpor.•t up to 4.5 MGD of the District's water across Dent:on's pipeline system. Nelson stated that: Denton would have adequate surplus for the District until 1998. The contract was temporary and on an as available basis. Denton's water rights were protected and priced at 85% of Dallas' price. Denton had the right of first refusal to sell raw water to the District which meant that as long as Denton had water available the District would buy it from Denton, The contract allowed the district to bring in its Cooper Water. The term of the contract was for 20 years with a 10 year extension possible. Delivery of the water was out of Ray Roberts or Lewisville Lake. The District would provide treatment with a separate contract. Possible revenue was estimated at $347,000 in 194, $423,000 in 195 and $588,000 in 196. Mayor Castleberry asked what changes had been made to the contract for transmission/treatment. Nelson replied that when the participation agreement had been discontinued, it was decided to sell the waiver, The Austin attorneys wrote the contracts to represent Denton. The District rewrote the contract and it was forwarded to the City, Lloyd Harrell, City Manager, stated that once the revisions came back, the Austin attorneys reviewed them so as not have anything detrimental to Denton. Nelson stated that many of the changes were clarifications and tightening terms. These changes included definitions which were changed that reflected additional terms listed within the body of the contract and equitable restrictions which indicated that if f there were a major malfunction of the system and If Denton had to hold back Its customers, it would also hold back the District's system. The well section had been worked on so as to read more of a permissive allowance that Denton would use its wells if it felt appropriate to do so but removed it from having any absolute obligation to use the wells for the purpose of serving the District. During the initial 6 years, no water would be transported which had not been treated in the Denton system. Minimum volume was reworded so as to clarify the amount of treatment services that, Denton would be providing to the District, Delivery and mntering was changed whereby the metering facilities, vaults, etc., would be paid for by the District but would be . 1 City of Denton City Council Minutes ~'`'"--[.Z July 21, 1992 Page 17 dedicated to Denton. The water rights section had a section added which stated that if any item in the contract was considered to have any effect on Denton's water rights then the entire contract was null and void. Mayor Castleberry stated that according to the water rights provision, Denton could not lose its water rights in any way. City Attorney Drayovitch replied unless a Court determined that n that provision did not mean anything. The Austin attorneys were comfortable with the language which was the state of the art language. Nelson continued with additional changes which included a provision for long-term water transmission service. Wording was added to clarify that Denton would provide up to 2.5 MGD of water transmission services to Corinth and Lake Citi.ns and if there was ever any capital construction work in that sectl(,n of Denton, the District could participate or provide the funding for Denton in order to oversize the line to increase the flow capability. Another section clarified that the District would give notice of how much water transmission service they would need and, if Denton had the capability, they would transport it. The section on service to Sanger was clarified so that it was clear the Denton could have the option to participate in oversize of any pipeline the District might want to extend along I-35 toward Sanger. Minimum transmission volumes clarified the amount of revenue flow. ;gates and charges indicated that a facility charg( would be included in the raw water contract. Another change in ti- area of charges for long term transmission added depreciation expense for invested and contributed capital as one of the expenses that would be charged through to the District. Due diligence to meet all standards was an issue when transporting water to Denton's system. The following ordinance was consideredi NO, 92-122 AN ORDINANCE OF THE CITY OF DENTON AUTHORIZING THE MAYOR. TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF DENTON AND THE UPPER TRINITY REGIONAL WATER DISTRICT FOR WATER TREATMENT AND TRANSMISSION SERVICES; AUTHORIZING THE EXPENDITURE OF FUNDS AS PROVIDED IN SAID AGREEMENT.'; AND PROVIDING AN EFFECTIVE DATE, liopkins motioned, Perry seconded to adopt tY,a ordinance. Council Member Miller asked if there was a provision for improvements which the EPA might require. c a A 4215 1~? City of Denton city council minutes July 21, 1992 Page 18 Nelson replied that it was net specifically addressed but could be Programmed in as a variable cost. Mayor Castleberry stated that the contract stated "attest to legal form" was for the Austin attorney's signature and should Denton be M included. City Attorney Drayovitch replied that it could be added to the F contract to read '"approved as to legal form". Mayor Castleberry asked if she recommend it be here, ,r City Attorney Drayovitch stated that it did not changed the legal responsibility but it could be added if the Council were more comfortable with it. Hopkins withdrew motion and Perry withdrew his second. Hopkins motioned, Perry seconded to adopt the ordinance and to have the contract stint to the Austin attorney to have it signed as "approved to legal form, on roll vote, Brock "aye", Miller "aye", Hopkins "aye", Smith "aye", chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously, 7. Resolutions A. The council considered approval of a resolution authorizing the city Manager to submit to the 'T'exas Water Commission an application for funding for a Household Hazardous Waste Grant to fund the collection, handling or recycling of certain household hazardous wastes; and authorizing the City Manager to execute the grant agreement and assurances necessary to effectuate the grant, (The Public Utilities Board recommended approval.) Bill Angelo, Director of Community Services, stated that staff was requesting permission to submit a grant to assist in the development of programs dealing with the handling of hazardous wastes, The City was paying a surcharge to the State to be used for grants to communities, Another issue was that the grant was not a commitment on the part of the City to spend any funds for that purpose. A decision could be made once the grant was received. The money was in the 1992-93 budget which the council would consider in the weeks ahead, The following resolution was considered; City of Denton City Council Minutes July 211 1992.`/ Page 19 l 140. R92-037 A RESOLUTION OF' THE CITY OF DENTON, TEXAS, AUTHORIZING THE , CITY MANAGER TO SUBMIT TO THE TEXAS WATER COMMISSION AN APPLICATION FOR FUNDING FOR A HOUSEHOLD HAZARDOUS WASTE GRANT TO FUND THE COLLECTION, HANDLING OR RECYCLING OF CERTAIN HOUSEHOLD HAZARDOUS WASTES; AUTHORIZING THE CITY MANAGER TO r EXECUTE THE, GRANT AGREEMENT AND ASSUM ICES NECESSARY TO EFFECTUATE THE GRANT; AND PROVIDING AN 7FFECTIVE DATE. Perry motioned, Smith seconded to approve the resolution. On roll vote, Brock "aye", Miller "aye", Hopkins "aye", Smith "aye,', Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. authorizinghthe Mayor to executer an agreement between thesCityiof Denton and the Upper Trinity Regional Water District for the sale of raw water. (The Public Utilities Board recommended approval.) City Attorney Drayovitch stated that the Council might want included in a motion that the contract reflect a signature block "as to legal farm". i i4ayor Castleberry asked if any changes had been made recently. Nelson replied no that the contract had been set for some time. Tho following resolution was considered., NO. R92--038 A RESOLUTION OF THE CITY OF DENTON AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF' DENTON AND THE UPPER TRINITY REGIONAL WATER DISTRICT FOR THE SALE OF RAW WATER; AND PROVIDING AN EFFECTIVE DATE. Perry motioned, Smith seconded to approve the resolution with the addition of a legal form block. On roll vote, Brock "aye", Miller "aye", Hopkins "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. C. The Council considered approval of a resolution nominating a member to the Board of Managars of the Denoo Area 9-1- 1 District. City Manager Harrell stated that every year the City had an \ opportunity to elect a board member to represent the cities in , i_ . 1~ A{~e~~,da Ilem_ ~S City of Denton City Council Minutes - July 1, 1992 Pa ~ d ge 2 Y t Denton County to the 9-1-1 Beard. Mr. McGrane's term had expired and each city had the opportunity to vote for a member on the Board. Mr. McGrane was avai:able for service if that was the desire of the cities. If Cou.icil so desired, a name should be inserted in the resolution. 9 i The following resolution was considered: NO. R92-039 A RESOLUTION NOMINATING A MEMBER TO THE BOARD OF MANAGERS OF THE DENCO AREA 971-1 DISTRICT; AND DECLARING AN EFFECTIVE DATE. Hopkins motioned, Chew seconded to nominate John McGrane to the Board. On roll vote, Brock "aye'", Miller "aye", Hopkins "aye", Smith "aye", Chew "aye'", Perry Faye'", and Mayor. Castleberry "aye". Motion carried unanimously, D. The Council considered approval of a resolution formally adapting names for certain City facilities. Mayor Castleberry stated that this was the committee recommendation to the council. City Manager Harrell stated that the Committee was comprised of Mayor Pro Tem Hopkins, Council Member Smith, the Mayor and the City Manager, The recommendation was three fold. The first was that the area which was now the Civic Center Park be named the O'Neil Ford Civic complex, Buildings within that complex included the Emily Fowler Library, the Denton Senior Center, the Civic Center Pool, the Civic Center and City Hall. A suggestion had been made that the Civic Center be changed to Civic/Convention Center which would assist with hotel/motel tax arrangement. The former Moore complex would be named the Denton Municipal Complex and the current Police building would be named City Hal !test. Brock asked if the Service Center would remain the same, Harrell replied correct. The following resolution was consideredi NO, R92-040 A RESOLUTION OF THE CITY OF DENTON, TEXAS, FORMALLY ADOPTING NAMES FOR CERTAIN CITY FACILITIES; AND PROVIDING FOR AN EFFECTIVE DATE, r. d -_C7ryJ1~~ City of Denton city council Minutes?`'"' July 21, 1992 Page 21 Council Member Brock indicated that there was an typographical error in the resolution and asked for a correction. Smith motioned, Chew seconded to approve the resolution with the needed correction and to include the addition of "convention" to 1 the Civic Center. On roll vote, Brock "aye", Miller "aye", Hopkins 'layer', Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry aye". Motion carried unanimously. { 8. The Council held a discussion and made a recommendation to the Texas Department of Transportation on proposed changes to U, S. Highway 377 (I35B to F. M. 1830) widening plans. Rick Svehla, Deputy City Manager, stated that several months ago there was a public hearing on this issue. There were four major questions that came from that meeting whi-h included school bus/mail delivery, large trucks and concern on direct access particularly at Rovelawn. The Highway Department had looked at options to help solve those questions. School buses and mail delivery would be facilitated by building a six lane facility with the road being designated as a four lane facility. The outside two lanes would be used for buses and mail delivery. The proposal to accommodate large trucks was that south of the railroad bridge there would be a continuous left turn lane. This would allow large trucks to access into Acme, Fulton's Supply and T & M Cabinets, North of the bridge, a raised median would be built. Staff concurred with this configuration for safety reasons. Several driveway/median openings would be made to facilitate large truck movements to Payless, the Nichols property, Caruthers oil Company and G & G Tractor. There was a concern from the businesses on Roselawn on how it would be built and the amount of right-of-way being taken. The Highway Department had not looked totally at this area. There may be a way to cul-de-sac Roselawn and not take it into Fort Worth Drive. This would eliminate the need for entering Fort Worth Drive and allow businesses straight-in access to Fort Worth Drive. since the designs were preliminary, staff was suggesting that Council approve the preliminary designs and at the same time send a letter to the business along Fort Worth Drive regarding the changes. A second letter would be-, sent when the plans were available. Perry motioned, Smith seconded to follow the recommendation of the staff. On roll vote, Brock "aye", Miller "aye", Hopkins "aye", Smith "aye", Chew "aye", Perry "aye", and Nayor Castleberry "aye". Motion carried unanimously. 9. ►fiscellaneous matters from the City Manager. Au+ld,j AID, . do? S City of Denton City Council minutes II"i1~r eon 2_S July 211 1992 Page 22 City Manager Harrell did not have any items for Council, I 10. Official Action on Executive Session Items 4 This item was not considered at this time, 11, New Business fr The following items of New Business were suggested by council Members for future agendas; requirementouncilMembe rs Perry asked for a work session item on the items. s for speak public hearings and on other agenda B. Council Member Smith stated that she ap uniformed police officer in the Chambers and felt iitewastai the idea, Council Members Chew and Brock agreed and su good an officer on a continued basis, ggested having 12. The council convened into the Executive Session to discuss legal, matters (considered offer of Bolivar Water Supply Corporation in connection with Its application to the Texas Water Commission to amend its Certificate of Convenience and Necessity), real estate (considered purchase of 1,83 acres on spencer Road across from the City of Denton Power Plant), and personnel/board appointments; (considered appointments to all City of Denton Boards and commissions, received and considered legal advice regarding affirmative action hiring for certain classes of. City employee,, and received and considered legal advice on qualifications for members of City boards.) The Council convened into open session and took the following action; A. Miller motioned, Hopkins seconded to appoint the following individuals to City of Denton Hoards and Commissions, on r0ll Chew v ote,„ Brock Hayen,'Mlller "aye", Hopkins ',aye',, Smith "aye", Yp , Perry aye , and Mayor Castleberry "aye", Motion carried unanimously, Airr?ort Advi~or~~oa.r_d Jim Risser - reappoint Nancy Hundlay - reappoint Allis Miller John Dulemba - reappoint ppoi.nt r, !9 t I, Aqa d,i Item City of Denton City Council Minutes July 21, 1992 Page 23 Hoard of d ugtment Marcia Staff - reappoint John Baines - reappoint Huil is g Code @°~& a Isabel Miller - reappoint 6 Greg Muirhead - reappoint j Steve Knaitt - reappoint James Fykes - new alternate Bob George - new alternate Cable T_V. Advisory Poar Susan McGuire - reappoint John Kuiper - reappoint Candice Liepa - new !.itiZens Tra ff is Safety, Support Com As. oar John Erwin - reappoint. Carl Guess - reappoint Geo?:ge Kay - reappoint Eric Jackson new Edna Redmon - new Co nLmun t<y Ueyelyo~niE3r}t E31oc k G_r, rint C'omr~r it~tee Rey Trejo - reappoint Fred Hill - reappoint Curtis Ramsey - reappoint Joann Davila - new Peggy Fox - new Dat,a--P.rocessinrAgysory Bgar? Robert Minnis - reappoint Brian Scott - reappoint Rosa Lawton - new f, 1 I. r. i G Apwhi I(), ' City of Denton City Council Minutes ~'•''F' July 21, 1992 Page 24 Downtown advisory Boar Fred Patterson - reappoint Herbert Hall - reappoint Rhana Raney - reappoint Barbara Phillips - reappoint A Sharon Jeffries - reappoint Dean Cochran - new ,lec :rival Co<ie_ Bo r ~ John Hardinger - reappoint Janet Salazar - new alternate Historic Lan~-LW'Commissio„D, John Kimmey - reappoint Joe Bailey - reappoint Mary McCain - reappoint H~tnia~ Serv~.~eo Committee Sandy Kri.stoferaen - reappoint Jim Bezdek - reappoint Terry Garratt - reappoint Lawrence Cochran - new iCja-ep D()nt:ori neautifu;L Boar Gertrude Gibson - reappoint J'- B- Smallwood, Jr, - reappoint hill Watson - new Sherrie Etheredge - new Betty Kimble. - new David Boston - new LOprarv Board Jean Schaake - reappoint Kathy Pole - new Kell Johansen - new P3or -s anA_Recreatio l iigarct 'ram Jtidd - reappoint rjoyce Wilson - new t A +1a~;rrsla Plo, City of Denton city council. Minutes July 21, 1992 Al, Page 25 6~7 y~4, Pl4nnina_and ZZoWrig Commisg_j ,o 1 Jim Engelbrecht reappoint Katie Fleming - new 1 Plumbina_and Mechaniggl Code Board Richard Cooper - reappoint Jeff Peploe - reappoint , Millard Heath - new Ted Lewellen - new Public Vtilities Board Lillie Clark - new J. W. "Bill" Giese - new S- ian Haam r of Appeal. Mike Wlebe - reappoint Harry Eaddy - reappoint Ann Houston - new Tony Soto - new _TMPA i3oarcZgf Direr ors Tom Harpool - reappoint With no further business, the meeting was adjourned. ~f30H CASTI,EffEFtRY, MAYOR CITY OF bENTON, TEXAS YERi fF-R WALTERS CITY SECRETARY CITY OF DENTON, TEXAS ACCOOOA6 a' Ilk CITY OIL' DENTON CITY COUNCIL MINUTES July 28, 1992 The Council convened into the Work Session at 5:15 p.m, in the Civil Defense Room. PRESEUT: Mayor Castleberry; Mayor Pro Tem Hopkins; Council Members Brock, chew, Perry, Smith and Miller, ABSENT. None 1. The Council received a report and held a discussion with the ` I Denton Area Solid Waste Technical Committee and gave staff direction. Bill Angelo, Director of Community Services, stated that in October 1991, recognizing the need for action in disposal In the Denton area, an ad hoc committee was formed made up of members of local businesses, experts in the field and interested citizens. The committee met on a regular basis and researched various issues relative to solid waste, Dr. Ken Dickson, University of North Texas, presented the members of the committee which was known as the Denton Area Solid Waste Technical Committee. The mission of the Committee was to foster the establishment of a Denton Area Resource Recovery Cooperative. The goal of the Cooperative was to use creative talents, of area governments, universities, businesses, and citizens to address solid waste disposal problems in an environmentally sound manner while: fostering resource recovery and economic development. The City of Denton solid waste management was the nucleus of the Cooperative. The Committee first met in December and had met regularly over the laot seven months. It was felt that solid waste was a regional problem throughout the County. Dickson detailed an overview of solid wastes in 1992 in the United States, in Texas and in Denton as opposed to the amount recycled. The bulk of solid waste in Denton was paper, followed by yard wastes and other materials. That waste was managed by landfill., incineration and recovery. Sources of solid waste in Denton were commercial (74%) and residentiaj. (26%). The opportunities/challenges faced by the City included (i.) the City of Denton landfill would be full by July 1996 and time was short to develop alternatives; (2) a unique opportunity existed in Denton for creatively addressing solid waste management; (3) the Parker Bill set a goal of reducing the weight of solid waste going to Texas landfills by 4094 by 1994; and (4) the Clean Texas 2000 iset a goal of 50-60% .reduction in weight of solid wastes being landfilled by the year 2000. The recommendation of the Committee was that an integrated approach was necessary with the components of emphasis on source reduction, collection system modifications which would include a materials recovery facility, source reduction/waste minimization which was the design, manufacture, and use of products so as to reduce the quantity and toxicity of, wastes produced when products reached the end of their usleful life, Committee recommendations included (1) the i- - - WM- City of Denton City Council Minutes July 28, 1992 Page 2 G/ development of financial incentives and disincentives to encourage reduction of solid waste by linking economic benefit to reduction activities; (2) the development of an active public education program stressing product reuse, decreasing consumption and substituting safer products; (3) the sponsorship and support of state and federal legislation which encouraged product reuse, , decreased packaging, increased product lifetime, and decreased product toxicity; (4) the development of a program to address household hazardous wastes through education, collection and disposal. The collection system would involve three basic systems r,. consisting of drop-off centers, source separation curbside collection and commingled curbside collection. Dickson presented the pros and cons of each of the three basic systems which were included in a handout presented to Council. The Committee recommendation was to implement a phased mariner mandatory source separation of residential and commercial solid wastes. Solid wastes would be source separated into paper, recyclables (glass, ! aluminum, ferrous metals, plastics) and non-recyclables. A. three 1 colored bag or sticker and united collection system was recommended. Composting was another issue which the Committee studied. :{t was felt that materials could be economically and effectively used after composting for landscaping, horticulture, and agriculture, The Committee's recommendation was that (1) a medium technology composting facility be developed at the Edwards landfill site; (2) a collection system for yard wastes would be provided and would use a volume based rate structure; (3) ultimately ban yard wastes from the municipal solid waste stream; and (4) encourage backyard composting and the "Dontt Bag It i Program". A materials recovery facility received, baled, stored, and shipped resources to end users. It allowed for efficient processing of both residential and commercial solid wastes, and for compaction and consolidation maximinizi.ng economic return and minimizing environmental effects of transportation. The Committee's recommendation was to develop a 300 ton/day materiels recovery facility which could initially separate, process, store, and ship paper, aluminum, ferrous metals, glass, and plastic. The facility would be flexible in design so that it could be expanded to prrduce paper fluff for composting and refuse derived fuel at some later date. The Committee looked at the Denton landfill, Based on historical data and growth assumptions, the City of Denton would need 48 acres of landfill to meet its needs to the year 2018 or 80 acres to mevt its needs to 2028. This assumed that all municipal solid waste was and could be landfil.led. With a municipal composting facility and a materials recovery facility, the amount of landfill needed could be reduced by a factor of 3X. This meant that the 80 acre landfill would only be one-third full in the year 2028, Committee recommendations for the landfill included (1) the City should immediately proceed to expand the Edwards landfill and \s' k 1 ~ c .,I 1 r~ ....,;it It+un S _ _ _ uCity of Denton City Council. Minutes July 20, 1992 70 Page 3 provide space for a materials recovery facility, municipal composting facility, and for a resource recovery industrial park; j and (2) the Edwards site had the advantages of strategic location, geotechnical properties were adequate, and waste treatment plant location as opposed to a new facility. Summary of the Committee's ; recommendations included (1) the city should move immediately to expand its current Edwards landfill; (2) a municipal composting facility should be established to process yard wastes and yard wastes should be banned from the landfill,, (3) a municipal materials recovery facility should be developed at the Edwards f landfill to recover recyclable resources; (4) mandatory source separation of both residential and commercial solid wastes should be implemented with a three colored bag or sticker and unified collection system; (5) residential and commercial municipal solid waste billing rates should be based on the volume of waste generated; and (6) an aggressive public education program on waste reduction/waste minimization should be implemented. Dickson outlined the economic implications of the recommendations. The Committee had conducted a preliminary economic analysis and examined two alternatives. Two o}:Itions examined were building a landfill to hold all of the City's solid wastes or develop an integrated approach which used :source reduction, a municipal composting facility, a materials recovery facility and a smaller landfill. Both options were assessed for implementation in 1996 and examined for cost- if built to meet the City's needs for 33 years. option I, which was to cone'j.nue to landfill all municipal solid waste, would require an 80 acre landfiLl to meet the Cityls needs to the year 2028. Development: costs would be approximately $5 million in 1992 dollars. Annual operating costs included debt service of $2,890,865, Option I:C included development of a materials recovery facility, a municipal composting facility, and landfill which would cost approximately $11,700,000 in 1992 dollars for a facility to handle wastes generated in 2028. Annual. operative costs which included debt service were estimated to be $5 million if no credit was allowed for income from the sale of recovered recyclables. If recyclables could be sold for an average of $25 per ton then the annual operating costs would be $2 million which was comparable to the annual operating costs of Option I. Other benefits of Option II were that (1) it allowed the City to meet the legislative goals of a 40-60% reduction in the weight of municipal solid waste being landfilled in Texas, (2) it extended the life of the landfill by 3X to 5X, (3) It recovered valuable resources from municipal solid waste and returned money back into the local economy, (4) it had the potentiaa. to attract local industries which specialized in processing recovered resources, (5) it provided an opportunity for research and development in a growth area, and (6) it would establish Denton as a leader in environmental stewardship in the region and in Texas. Committee ~ i r N1rr~~a h~o -Do?~ City of Denton City Council Minutes J-e/s~:7_ 92' July 28, 1992 'd V Page 4 I conclusions included the City should implement an integrated solid waste management program which included waste reduction initiatives, municipal composting, a materials recovery facility, and a landfill. The implementation should be phased with the goal i of full implementation in 1996, First steps recommended would be to (1) proceed immediately with permitting an expansion of the Edwards landfill with the permit as large as the landfill as could be accommodated at the site; (2) begin a detailed engineering design for a municipal composting facility and materials recovery i facility; (3) develop and implement an environmental education program on waste minimization and resource recovery, (4) explore for funding sources with state and federal government and with industries; and (5) explore with other governmental agencies to help serve on the Denton Area Resource Recovery Cooperative. Consensus of the Council was to continue the study and return to Council with another report. 2. The Council received a report and held a discussion with the Keep Denton Beautiful Board regarding the "Welcome To Denton" sign and gave staff direction. Cecile Carson, Keep Denton Beautiful Coordinator, stated that the C ouncil had asked the Board to research sites and lettering types of the locationproposed sin. She Univer sity location, would be acpproximately 450 feet east of the I-35 and University Drive intersection. The site was currently 35 feet wide and would be increased when the exit ramp was relocated. Another site suggested by Council was the Dallas Drive area. The Board reviewed possible locations at or near the Dallas Drive and 1-35 intersection as the site for a second sign. According to the Department of Transportation, the brick sign could not be installed between the Service Road and the Interstate. This area was regulated not only by the Department of Transportation but also by the Federal Government. The Board tentatively recommended placing the sign in the median north of the left turn lane from Dallas Drive Into Wolfe's Nursery, The sign would be reduced in sire to fit between the existing concrete splash guard, John Cooper, Chair. - Keep Denton Beautiful Board, stated that the recommended sign design was based on the TWU entrance sign on Bell. Avenue, The size of the sign would he approximately six feet high and eight feet long with an overall square footage of forty--eight, signs io and rthel size irwouldg vary would on prototpe other for depending as entrance \ .locations, n AJ011d3 No. __._~•n~ S_-. City of Denton City Council Minutes July 28, :1992 ~D 16V Page 5 Mayor Castleberry asked if the sign would be on a berm. Cooper replied yes and that it was hoped that the work on the berm would be done in-house. Mayor Castleberry asked if the sign would be illuminated at night, a Carson replied yes that the face of the sign and the landscaping would have :lighting at night. Mayor Pro Tem Hopkins asked if the sign would be on State right-of- way. Carson replied yes, Council Member Chew asked about maintenance costs, Carson indicated that preliminary estimates for the initial landscaping without any in-kind services or donations was $3,000. The color bed change out would be approximately $500 each year and it was hoped that donations could be received for that landscaping. It was estimated that the sign might weather over a three year period and some type of maintenance would be required after three years. Mayor Pro Tem Hopkins asked about watering and irrigation. Carson replied that a proposal was being developed to include this as an Adopt-A Spot watering location. The Water Division and the Adopt-A-Spot Program had agreed to assist with the first four thousand gallons of water. The cost per year was estimated at $25 for the meter charge and the meter reading. ` Mayor Pro Tem Hopkins stated that only $25 per year would be the cost: for water, i Carson replied thin 4000 gallons of water, per quarter were being donated by the Water Department if the proposal were approved by C the Public Utilities Board and the City Council through the Adopt- A-Spot program, Mayor Castleberry asked about donation of the brick. Carson indicated that Acme Brick might be willing to donate the brick. The estimate of the sicln was $2200 for the sign and the major portion of that was the brick. If the brick would be donated, the cost would be reduced. A mason had indicated that he might possibly donate his time to do the brick laying for the sign. I ' a t A E.~n„da g _4OaZ - City of Denton City Council Minutes / July 28, 1992 pJ~~ 17 Page 6 U~ 4 Perry asked about future signs and an estimate for overall cost of the initial sign and for future signs. Carson replied an estimate for the sign would be $6500 if there were no donations of any kind for the sign such as for landscaping, wiring, etc. The sign proposed on Dallas Drive would be < considerably less as the landscaping was already installed and the sign would be smaller. Estimated cost for that sign would be $1500 with no donations. City Manager Harrell stated that several years ago the Beautification Committee had indicated major entranceways for the community and the Council had agreed that those were important for J a good image for the City. Over time it was determined that 1 attractive signage. was necessary at the major, entrances. Those entrances had been established but there had not been a commitment for signing all of those entrances. The only way funds had been found for the first sign was from the elimination of the U.S. Conference of. Mayor dues and if that had not been uone there would not have been flexibility for the initial sign. lhere was no obligation for future signs unless money was available. I Council Member Perry stated that he preferred to use the funds for a human service as opposed to the sign. For example, one of the park areas could be resurfaced for approximately the same amount of money. Mayor Castleberry asked for the amount of the sign if the landscaping was reuuced and if donations were received. Cooper, replied that the cost: would be $2200 for the sign only. Jeane Morrison, Chair-Keep Denton Beautiful Board, indicated the Board was not going to ask the Council for funds fat the landscaping. That was part of the Beautification project and the Hoard was proposing raising that money. Cooper indicated that there were reserve funds available from the recyclLig drop-off centers and the people who brought items to those centers expected that money to be used for beautification projects such as tress and landscaping. He added that the size of the sign would be dependent on the .location. Council Member chew indicated that he had problems with the sign due to the current condition of the City especially as employees would not be receiving any type of increase in the next budget. Fie suggested the money be ral.sed from outside funds. Y. Pr;crxia Iloni__ /cS •Z..___. ~ City of Denton City Council Minutes July 28, 1992 Page 7 Council Member Miller felt that in any year there would be this problem. Denton had suffered many years on h_)w it looked. He felt it was a good project which was bringing the community together through donations, etc. Council Member Chew indicated that the Beautification Committee had s done a great job but that the area was still undetermined due to expansion of the highway. Ile was concerned with the timing of the project. Mayor Pro Tam Hopkins was concerned that the taxpayers and ratepayers would ultimately be paying for the sign even though in- house work would be done on the project. The expenses would still be ;present in maintenance of the sign and departments would need to budget for those maintenance costs. Cooper indicated that the Parks Department had desit,ned the cost of the maintenance for water estimates. Mayor Castleberry summarized that the $2200 from the membership duesi plus the d . tions of money and brick, the cost would be evened out. Carson indicated that there should be a reserve from the money for the first sign. Morrison indicated that, the Committee would like to put in the second sign and had not asked the Council for any money for that sign. Council Member Brock indicated that another purpose of the sign would be in the area of economic development which would help market the City. It was partly a beautification project and partly a promote Denton project. i Council Member Perry stated that Denton had done great things with beautification. It was a question of spending money in one place when there was a need in a dozen of other areas. I Consensus of the Council was to proceed with the project. 3. The Council received a report and held a discussion regarding a proposed ordinance dealing with repeat violators of the grass and weed standards and gave staff direction. City Manager Harrell indicated that the item had been discussed in a prior meeting. The ordinance had been redrafted so that it followed the council's direction which was to give two notices r V I A,,r,, id fto Qv7 City of Denton City Council Minutes July 28, 1991 Page 8 D before a notification that no other formal notices would be sent. Staff would like to schedule the ordinance for formal consideration at an upcoming meeting. Consensus of the Council was to proceed with the formal ordinance. r 4. Delivery of the 1992-93 proposed budget. s John McGrane, Executive Director of Finance, stated that the certified roll had been received from the Appraisal District but that it might not be the final number based on the amount of appeals that had come in. The preliminary roll number was v. $1,965,000,000 which was the number received in May. Some appeals had been heard by the District and the number had been reduced to $1,891,000,000 which was approximately three tenths of a percent drop. Overall, the final roll. number for 1991 which was the number plus the number of supplements that came in based on appeals had dropped 4.1%. The final roll number with the supplement was the number the budget was based on. With the new number, the effective tax rate would be .7180. City Manager Harrell indicated that this was a little bit better news than what was expected. it would not take quite as much to get to the effective tax rate as was expected. council Member Miller asked if the Council would have the final tax roll figures before the adoption of the budget or would this certified roll figure be used. McGrane replied that the certified roll figure would be used. City Manager Harrell stated that the budget would use this latest figure plus the City's estimate of how much the City would receive on supplements. Most of the decrease was in the commercial/business area and not in residential. 5. The Council adjourned to the Visual Arts Center at 7:00 p.m. The Council convened into a special called meeting at 8:00 p.m. at the Visual Arts Center, corner of Bell and Hickory, Denton, Texas. 1. The Council considered approval of a resolution of appreciation for retiring Board/Commission Members. The following resolution was considered: { City of Renton city council Minutes ._/.:Pk _ July 28, 1992 ~7y Page 9 , NO. RA92-008 A RESOLUTION IN APPRECIATION OF RETIRING BOARD/ COMMISSION MEMBERS. G Perry motioned, Hopkins seconded to approve the resolution, on roll vote, Brock "aye", Miller "aye", Hopkins "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. 2. The Council considered approval of a resolution of t appreciation for retiring Council Members. The following resolution was considered: i NO. RA92-009 A RESOLUTION IN APPRECIATION OF RETIRING COUNCIL MEMBERS JIM 1 ALEXANDER AND JOHN TRENT. Perry motioned, Chew seconded to approve the, resolution. On roll vote, Brock "aye", Miller "aye", Hopkins "aye", Smith "aye", Chew "ay", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. With no further business, the meeting was adjourned. BOB CASTLEBERRY, MAYTR CITY OF DENTON, TEXAS JENNIFER WAUff-h5R5 CITY SECRETARY CITY OF DENTON, TEXAS A00000A8 1 v. . 61 y I 1~ ♦ 1-..~.1-.-tea 1...~-..._r~_ '=-=COUNCI. t! Et tl- r+~ v Q - 6~• la IJ4 i I 1 ~Svlltffon in apprertttt#un of "ROBERT E. (BOB) NELSON" G WHEREAS, Bob Nelson serves as Executive Director of City of r Denton Municipal Utility Department, and is a contributing and valuable member of the Executive Staff of the City of Denton, Texas; and ) WHEREAS, Bob Nelson has been with the city since 1977 and during his service with the city of Denton, has always championed q the cause of public power and the public interest emphasizing quality, reliability and sound fiscal policy! and WHEREAS, the American Public Power Association is an organi- zation with a network of over 2,000 public power companies and provides opportunities for collective action in research, shared initiatives, environmental commitment and legislative representa- tion for the electric utility industry: and WHEREAS, the City of Denton is an active member in the American Public Power Association and Bob Nelson has served as Denton's representative to this organization since 1977, avd has served on Its Board of Directors since 1905; and WHEREAS, Bob Nelson wan elected to the office of President of the American Public Power Association for 1991-92; and WHEREAS, Bob Nelson, through his distinguished service as President of American Public Power Association, has brought substantial recognition to the City of Denton and Denton Municipal Utilities and has fostered a greater recognition of the City of Denton throughout the United states; and WHEREAS, the City counc l wishes to recognize the contribution made by Bob Nelson as Prnsident of tha American Public Power Association to the cause of public power in general, and to the City of. Denton specifically; NOW, THEREFORE, T)IE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES: That the Mayor and City council of the City of Denton join in celebrating Bob Nelson's accomplishments and in expressing appre•- ciatiou for his efforts on behalf of the city and its residents, and direct that this revolution be spread upon the Hinutes of the Denton city council in honor of this recognition. PASSED AND APPROVED this the day of 1992, flOb CASTLEflERl2Y, MAYO ATTEST: JENNIFER WALTERS, CITY sEcRErAPY U Y API'[<O ED A;e~o LEGAL FORM: ;R AITCH, CITY ATTORNEY f~ 111 / I AY: r. fi A i ~e~ ulu#~ Qty in appreciation 17f [z:fo "ROBERT H. (BOB) NELSON,, G WHEREAS, Bob Nelson serves as Executive Director of city of Denton Municipal Utility Department, and is a contributing and valuable member of the Executive Staff of the City of Denton, Texas; and WHEREAS, Bob Nelson has been with the City since 1977 and during his service with the city of Denton, has always championed the cause of public power and the public interest emphasizing quality, reliability and sound fiscal policy; and I WHEREAS, the American Public Power Association is an organs- nation with a network of over 2,000 public power companies and provides opportunities for collective action in research, shared r initiatives, environmental commitment and legislative representa- tion for the electric utility industry) and WHEREAS, the City of Denton is an active member in the American Public Power Association and Bob Nelson has served as Denton's representative to this organization since 1977, and has served on f its Boars of Directors since 1985; and WHEREAS, Bob Nelson was elected to the office of President of + the American Public Power Association for 1491-92; and WHEREAS, Bob Nelson, through his distinguished service as President of Amor.ican Public power Association, has brought substantial recognition to the City of Denton and Denton Municipal Utilities and has fostered a greater recognition of the City of Denton throughout the United States; and WHEREAS, the City Council wishes to recognize the contribution made by Bob Nelson as President of the American Public Power Association to the cause of public power in general, and to the city of Denton npocifically; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES: rhat the Mayor and City Council of the City of Denton join in I celebrating Bob Nelson's accompiishments and in expressing appre- ciation for his efforts on _e-half of the city and its residents, and direct that this resolution be spread upon the Minutes of the Denton City Council in honor of this recognition. PASSED AND APPROVED thin: the day of 1992. BOB CASTLFBERRY, MAYO ATTEST; JENNIFER WALTERS, CIT SECRETARY BY: APP 0' ED A; TO LEGAL FORMr DE R A. I Ye)VITCH, CITY ATTORNEY \ BY: :k t~ ,f~ s r' k } 1 C IT Y - `r~OUNCI: ~ - y: IT-...... LL t Y - Zi fill t~ 4 ~~OpJ o v . t cOp~J=~~': ~r n t =-t e, ~E i d DATE: 08/18/92 CITY COUNCIL REPORZ` AJ t,;nci;rll^ro__ e_7 J.rni ....._?~.~LN •y2 TO. Mayor and Members of the City Council OO 4 FROM: Lloyd V. Harrell, City Manager SUBJECT: VARIANCE TO THE SUBDIVISION REGULATIONS, SEC. 34-114 PERTAINING TO SIDEWALK REQUIREMENTS i lk 'COMMENDAT-IMN: + The Planning and Zoning commission recommended approval by a vote of 5-0 at its August 12, 1992 meeting. SUMMARY: See attached. memorandum; attachment 3. j CKGROUND: See attached memorandum; attachment 3. PROC,,,RAMS, DEPARTKUTS OR GROUPS AFFECTED: a Several city departments, applicant. FISChL_IMPACCT% N/A Respect illy submitted: _ G1~0 _ Prepared by: yd V. Harrell ~ ci y Manager G. Owen Yost LA Urban Planne Approved: / I/ ) 4 A Fr. nk H. Robbins AICP Exocutive Director Planning and Development. AXX001D4/4 ii ~:1,1113'1 No P-92-025 Canyon Bluffs Addition -FORTH wee. N A P.1A. 2181 , - •f ITE 1 OH(911I) I~n V HIM 171 P.M .407 i i P.AI. 5171 a!5 {iZL-,MJ....7Ly iwJ AJ i.:l.a2Xs.3 ,:.vu La..rlbnr 1 tG tiiT. =1kl Date: 8/04/92 Scale: DONE: c t 1 C CITY OI DENTON, TEXAS MUNICIPAL BUILDING / 215 E. McKINNEY / DENTON, TEXAS 76201 _ r MEMORANDUM DATEi August 4, 1992 TOs Planning & Zoning Commission FROM: David Salmon, Senior Civil Engineer SUBJECTi Canyon Bluff Estates] Sidewalk Variance This application has been submitted by Mr. Jerry Campbell, d.:veloper of Canyon Bluff Estates Subdivision. The request is for a variance of Section 34-114, paragraph 17-B of the Code of Ordinances which requires sidewalks along both sides of streets within the development and along one side of perimeter streets. As this development is over 8000 feet from a City of Denton water line, it is exempt from perimeter street paving and sidewalks along that perimeter street. It is not exempt from the interior sidewalk requirement. in order for the Commission to recommend a variance to the City Council, the applicant must demonstrate that all three criteria as set forth in Section 34-7 of the Subdivision and [.and Development Regulations are met. The three criteria are as follows: 1. Granting the request would not violate any master plans as defined by Section 34-5 of the Subdivision and Land Development Regulations. 2. The special or peculiar conditions upon which the request is based relate to the topography, shape, or other unique physical features of the property which are not generally common to other properties. 3. The special or peculiar conditions upon which the request is based did not result from or was not created by the ownev's or any prior owner's omission. The Development Review Committee recommends denial of the request for the following reason. 1. There are no special or peculiar conditions related to the shape, topography, or physical features of the property that would prelude the construction of a sidewalk along the interior streets. The sidewalk may be placed on the back side of the borrow ditch in the right of way or in an easement outside of the right-of-way. The sidewalk may be designed to meander around protected trees. There are construction methods which will allow a sidewalk to be constructed under the dripline of a trse with minimal effect. It should also be noted that u;llike Pilot Park Estates, there is some possibility that this cut de sac could be extended In the future to serve property to the north or west. 1 will address particular questions you may have at the August 12, 1992 Planning }and-Zoning Conanission meeting. DaviT Skmaoi6n - AEE00101' 8171566.8200 DIFW METRO 434.2529 c now- T 1 4 1 1 1 qA~~7q ~r ~'1hfHla tt0. ~.,.-+Cxhr Planning and Zoning Commission 1)qr. 1 ^~'Z Minutes of August 12, 1992 Page 3 of 6 RAF (f 1~ ~1~ OPPOSED; None. RECOMMENDATION; Mr. Yost stated that the Development Review Committee recommended approval, Mr. Engelbrecht closed the public hearing, DECISION; It was moved by Mr. Glasscock and seconded by Ms. Huey to { recommend upproval of the final repla[ of the Minter Addition, plus 18,52 acres of unplatted land; into Lots 1, 2, 3, and 4, Block A, Minter Addition. i ' V. Hold a public hearing and consider the sidewalk variance for the Canyon Bluffs subdivision, Mr. Salmon stated the application has been submitted by Mr. Jerry Campbell, developer of Canyon Bluff Estates Subdivision, The request is for a variance of Section 34-114, paragraph 17-13 of the Code of Ordinances which requires sidewalks along both sides of streets within the development and along one side of perimeter streets, As this development is over 8000 feet from it City of Denton water line, it is exempt from perimeter street paving and sidewalks along that perimeter street. He added that it is not exempt from the interior sidewalk requirement, Mr. Salmon continued that in order for the Commission to recommend a variance to the City Council, the applicant must demonstrate that all three criteria as set forth in Section 34.7 of [tie Subdivision and I..(uul Development Regulations are met. The three criteria are as follows; 1) Granting the request would not violate ruty master plans as defined by Section 34.5 of the Subdivision and Land Development Regulations, 2) The special or peculiar conditions upon which the request is basal relate to the topography, shape, or other unique physical features of the property which are not generally common to other properties. 3) The special or peculiar conditi.uis iipon which the request is based did not result From or was not created by the owner's or any prior owner's 1 omis~;ion, ~ 1 Y. ~n ±i Planning and Zoning Commission iota 1''. Minutes of August 12, 1992 DRAF Page 4 of 6 D REYRFSEN`CA'I'IVF,: Jerry Campbell, 2341 Quail Run of Flower Mound, showed ' the Commission pictures of the subject property. fie stated that he believed the site (lid meet the three required criteria, Criteria #2 was met from the number of 15" to 18" diameter trees at the site. fie added that the trees were Post Oak trees and he did not feel that a meandering sidewalk would he able to preserve the trees. Mr. Carnpheli started that in addition to the trees, he felt that having a sidewalk out in such a remote area would decrease the country atmosphere. If constructed, chances of having additions to the sidewalk constructed would be remote since he did not feel the area would be developed, Mr. Engelbrecht asked how many homes would be Constructed on the lots. Mr. Campbell stated that each lot would have one home, entering off of the cul-de-sac. Mr. Engeibreclt asked what the building setback was, Mr. Campbell replied fifty feet, IN FAVOR_ None, OPPOSED; None, REiCOMM)✓NDA'I'ION: Mr. Salmon stated the Development Review Committee recommended denial of the request for the following reason; 1 There are no special or peculiar conditions related to the shape, topography, or physical features of tlrc property that would prelude the construction of a sidewalk along the hw,rior streets, The sidewalk may be placed oil the back side of the borrow ditch in the right of way or in an casement outside of the right of way. The sidewalk may be designed to meander around protected trees. 't'here are construction methods which will allow a sidewalk to he constructed tinder the dripline of a tree witli minimal effect. He added that it should be noted that unlike Pilot Park Lstates, (here is some possihiiity (hat this cut de-sac Could hC cx(eo(IC(l in the future to serve property to tlle, north or west. ~4f , g ~i A ~ 9z Planning and Zoning Commission! Minutes of August 12, 1992 DRA Page S of 6 REBUTTAL: Mr. Campbell stated that he felt there was no question that he had a unique situation. He added that the City of Denton could not service the site water or electricity due to its localion. r Mr. Engelbrecht closed the public hearing. a DECISION: Ms. Huey stated that she was familiar with the area and wanted to preserve the trees as well as the rural area. Mr. Glasscock agreed with Ms. Huey and moved to approve the var;'ince, The motion was seconded by Ms, Huey. Mr. Engelbreclit stated that he was divided on the issue. He said he felt a dilemma from the distance the site is to the City and the highly wooded area that it is. However, he did reel that sidewalk were very important. A vote was called on the motion and passed unanimously (5-0) V1. Consider the preliminary replat of Lot 3 into Lots 3A, 313, 3C and 3D, P, A A, Canyon Bluffs subdivision. The 14.249 acre tract is in Denton's extraterritorial jurisdiction, fronting on Orchid Hill Road. Mr. Yost stated the 14.249 acre site is in Denton's extraterritorial jurisdiction (E'FJ) fronting on Orchid Flill Road. Public; improvements include approximately 610 fees of road, including the cul-de-sac, 620 feet of 6" water line, a 36" drainage advert and fire hydrant. Ile added that the land is currently one large; lot and is proposed for four single family residential lots. Mr. Yost continued that the land is currently vacant and is not zoned since it was in the city's ETJ. The development will use Bartonville water service, from the t existing water line in Orchid 1 Road. From that line, a smaller water line will be extended, per the City of Denton specifications to serve the proposed lots. The i development also plans to utilize septic service by the Denton Municipal Laboratory. Mr. Yost slated that since tfre sidewalk variance was approved by tile CounniSSion, the Development Review Committee recommended approval. Ms. Hucy stated that she thought the lots were already sold, Mr. Yost replied that they have riot been sold. MC0UNCI: r +r l 1 T 1 `-4z"tt - p r, T O 1 ! 1 } t Ll,'ll I.. k . 1 1 DATE: 08/18/92 CITY COUNCIL,REPORT Agautl: Ilan__,('t `J.~ , T0: Mayor and Members of the City Council 1 FROM: Lloyd V. Harrell, City Manager SUBJECT: FINAL REPLAT OF THE MINTER ADDITION, PLUS 18.52 ACRES OF UNPLATTED LAND, INTO LOTS It 21 3 AND 4, BLOCK A, OF THE MINTER ADDITION RECOMMENDATION: The Planning and Zoning Commission recommended unanimous approval by a vote of 5-0 at its meeting of August 12, 1992. SUMMARY: The 20.2 acre tract is located north of Morse Street and east of Newton Street. Lot 2 is proposed as the site for the new Tomas Rivera Elementary School. Lot 1 is occupied by a single-family residence. Lot 3 is occupied by the Alico Distribution Corporation. Lot 4 is proposed to act ae a buffer for the tracts to the north. Public improvements include approximately 1,570 feet of concrete sidewalk, approximately 320 feet of public street (including a cul-de.-sac), approximately 310 feet of water line, approximately 952 feet of sanitary sewer line, approximately 952 feet of storm sewer, and at least one fire hydrant: (the exact number will. be determined at the building permit stage). Also, four new curb openings will be constructed as shown. BACKGROUND: Lots 1, 2, and 4 are in a single family (SF'--7) district. Most cf Lot 3 is zoned Planned Development (PD-26), for light industrial uses. This PD is in the process of being amandod, to reflect its proposed confiqurations as being identical to Lot 3. All flood plain on the southeast portion of Lot 2 and all f.l.oodway on the east portion of Lots 2 and 3 will be dedicated as public drainage easements. City services and facilities including water, sanitary sewer, electrical., and solid waste, are available, Eight easements are in the process of being abandoned. These easements which conflict: with the buildings / proposed location will. be "dry," and equivalent \ easements dedicated elsewhere before a building permit will be issued. r I A P City Council Format ~c~e ,,rla Elnrn __`r_c!~ Page 2 fWr..____.~._~_'_ August 18, 1992 The replat conforms to the minimum requirements of the Subdivision and Land Development Regulations= Chapter 34 of the Code of Ordinances. PROGRAMS, DEPART ENTSpR GR_QUPS AFFECTED: Several city departments, Denton Independent School District " FISCAL IMPACT: None Respec ully submitted: Prepared by: Lloyd V. Harrell ~ city Manager. G. Owen Yost ASIA 1 Urban Planner Appr ved: nX H. R bbins AICP Executive irector Planning and Development 4 AXX001D5 I I ~ II r~ I h J1l I A-pWa No. Pn~ ;da furl fkIla rl`r"-.Q P-92.023 Minter Addition NORTH-~~~ I air*ES~CS`.`_;'___r,, ~ + P6rSr.EY SY. r~C 3 n~.~ta? 1 ~r._o~ P Lf~Y I,L..1 PFiS Y f l PAISLEY ( ifcororT' L~- F. u. 626 - ~ ~~_..k OAK z~j vjwil i Ell ji; t~. ~ ~1 1 w I Er `Vi SITE ti,l iii y~ uqq ! ~jl Att SHADY OAK$ 111 A~EG!i V A i~~ 5NA~T bAXS Ok, `J`J UUU l V Date; 7/2/92 Scale; NONF P-92-023 Minter Addition NORTH 1 8 n 11o1i: r R 90092 lPC 9eG. ar co 968 969590T [ ]02 >D' IIL fC .95113'2? L Y69 ...i~'L.~ 1a-•L y' ^'..L`~, 9 9e„IT` elolt e~ri ,4 p rbR rwm rteaero vabro rL ~I lrN ci i,eRU I~n1RT M\N9f I rd dsa; $ 1 f10 Y1M ev r l\ 1 o I If r rxie l:r ja01 1 n1 er rn o-e II ur-DL x . V SIT r,R AGt [AIILYL;L J I!` i. 11-i. uanrr R 6fN1Y : 1dt W U~r 7 J 8 nx - 'rN \\LA~~(. v1.nTnl%LIM 1 t,. at - 1 AV a 1~jel 1`1VVklm FMAOM \\\1` n I US } - _I1 utr re 1tr'ni ouev We 1es ,.n 4011!er r u~ rl / e2a51 r>» t i 19 M' I! IUle H F op I N 1E ~2'2d R N6oD'~ l.le e.l~ ~nev L. IOn ii ` 31~•_ _ 10 c»L Ail DMDALL WrtU9 I ! 2IOt PNR { 111 A,Inl I'< ll s roH 1 ro' ]rc n,A 4.mtM \;,~1~j\ r.`+p_ D j. q /~i°n leautn y V t '/j 1A` . Oe uqn Rro m II lr • ' to ,~@@ x 4L00'YY Y ro Mw - ,e'rx.r a ~aAr + O FysA . M FOR WD /ONe6 4364' ixr j _RM~1lPf iMw _y_T WT_a 1 r b'/ dl 120N6y 11411' ' ll ~ - . 1. / OV00-41'~~ NI JO R + ( i~' i / /~r ~ ~ y A IF 40S PORtlCR n is .m n'•+ ~ /f ~OrT t 1 I ! s'WD niiroi u. or t r dM,P 2U 1 36E At M r. ~A I r lllp ~Ri ~I ; ~ f w ..=t F rl ' rf lrti D lOR I' MB, 16oelort • I a t e H,101 r 111 r, F 1IOR4Z' 204 y0 StYln/I Nti:- .1- /I - STj1C 4 rN 21 \ 9Lru.W 1 1403' _.L.. 1A A11ff rrW t f l._ . un iu 9 h' ri 1' r! f y's ~w~1._ ~ a eu1 p ea~Rt D-inrev - 1 r !!rte ndv. rii/Tx e ire ~r . 'Lis b,rMlt' ~ a- n nuly r 111 n ee i j 0110 Aeen rx lu Wdln uaa ' L1. FINAL REPLAT I Date; 8/5192 Scale: NONE 1 lvr,rida No. Agendo Ilom._._!" s f~ U Planning and Zoning Commission D RoA- F-1 Minutes of August 12, 1992 tv Page 2 of 6 IV. Hold a public he~iring to consider the final replat of Lots 1, 2, 3, and 4 of the Minter Addition, being a replat of the Minter Addition plus 18.52 acres of unplatted land. The 20.2 acre tract is located north of Morse Street and east of Newton Street. Mr. Engelbrecht opened the public hearing. 4 Mr. Yost stated the 20.2 acre tract is located north of Morse Street and east of Newton Street. Lot 2 is proposed as the site for the new Tomas Rivera Elementary School. Lot 1 is occupied by a single-family residence. Lot 3 is occupied bit the Alico Distribution Corporation. Lot 4 is proposed to act as a buffer for tine tracts to the north. Mr. Yost continued that public improvements include approximately 1,570 feet of concrete sidewalk, approximately 320 feet of public street, including v cul-de-sale, approximately 310 feet of water line, approximately 952 feet of sanitarysewer line, approxinately 952 feet of storm sewer, and at least one fire hydrant. He explained -that the exact number of fire hydrants would be determined at the building permit stage. In addition, four new curb openings would be constructed. li Mr. Yost said Lots 1, 2, and 4 are in a single family (SF-7) district. Most of Lot 3 is zoned Planned Development (PD-26), for light industrial uses. This I'D is in the process of being amended to reflect its proposed configurations as being identical to Lot 3. All flood plain on the southeast portion of Lot 2 and all floodway on the east portion of Lots 2 and 3 will be dedicated as public drainage easements. City services and facilities, including water, sanitary sewer, electrical, and solid waste are available. Mr. Yost continued eight easements are in the process of being abandoned. Easements which conflict with the building's proposed location will be "dry" and equivalent easements dedicated elsewhere, before a building permit will be issued. He added that the plat conformed to the minimum requirements of the Subdivision and Land Development Regulations. REPRFSBNTA"FIVE, Bill Coleman, representative for D.I.S.D., stated the preliminary plat was approved last month. They have since reconfigured the property into four lots. Ile added khat the easements would be abandoned. IN FAVOR; None. ,14 r ntto:ida n~,nt ~S ~ Planning and Zoning Commission Minutes of August 12, 1992 DRAFT Yage 3 of 6 OPPOSED: Nome. RECOMMENDATION Mr. Yost stated that the Development Review Committee recommended approval. a { Mr. Engelbrecht closed the public hearing. DECISION: It was moved by Mr. Glasscock anL seconded by Ms. Huey to recommend ipproval of the final replat of the Minter Addition, plus 18.52 acres of unplatted land; into Lots 1, 2, 3, and 4, Block A, Minter Addition. i V. Hold a public hearing and consider the sidewalk variance for the Canyon Bluffs subdivision. Mr. Salmon stated the application has been submitted by Mr. Jerry Campbell, developer of Canyon Bluff Estates Subdivision. The request is for a variance of Section 34.114, paragraph 17-B of the Code of Ordinances which requires sidewalks along both sides of streets within the development and along one side of perimeter streets. As this development is over 8000 feet from a City of Denton water line, it is exempt from perimeter street paving and sidewalks along that perimeter street. He added that it is not exempt from the interior sidewalk re(uirement. Mr. Salmon continued that in order for the Commission to recommend a variance to the City Council, the applicant must demonstrate that all three criteria as set forth in Section 34.7 of the Subdivision and Land Development Regulations are met. The three criteria Lire as follows: 1) Granting; the request would not violate any master plans as defined by Section 34-5 of the Subdivision and Land Development Regulations. 2) The special or peculiar conditions upon which the request is based relate to the topography, shape, or other unique physical features of the property which are not generally common to other properties. 3) he special or peculiar conditions upon, v. hich the request is based did not result from or was not created by the owner's or any prior owner's omission. i .1' 'rS A CITY COUN'CII "~Y7 0099 Opp p + SIN aLr µ C7 F 4J _ L'~~ u r ,fl ~ H 1 r T M DATE: 08/18/92., F r'rnrirfd CITY COUNCIL REPORT Alenrl Iti:o TO: Mayor and Members of the City Council /s c PJ If FROM: Lloyd V. Harrell, City Manager SUBJECT: AMENDMENT TO PLANNED DEVELOPMENT NO. 26 s RECOMMENDATION: The Planning and Zoning Commission recommended approval by a 5-0 vote at its July 22, 1992 meeting. +r SUMMARY: See attached report; attachment 1. BACKGROUND: { See attached report; attachment 1. I PROCRAMSI DEPARTMENTS OR GROUPS AFFECTED: Denton Independent School District and several city r departments. 11 FISCAL IMPACT: I slight increase to the city's tax base. Respect lly submitted: ' Piepared by: L1 d V. Harrell City Manager C. Owen Yost ASLA---~~-~ Urban Planner Approved: Fr n,c H. Robbin., AICY A Executive Director C Planning and Development e' AXX001D4/1 r PLANNING AND ZONING REPORT A'J~rtla I ~ 8 r Tot Mayor and Members of the city Council Case NO.: Z-92-017 Meeting Date: 08/18/92 GENERAL INFORMATION Applicant: ALICO Distributors, ,Inc. 1600 Wilson St. Denton, TX 76201 Current Owners ALICO Distributors, Inc. and Denton Independent School District Requested Aetiont Amend the current Planned Development No. 26 by modifying the boundary calls, and the total area enclosed from 2.592 acres and rezoning .278 acres fr.'om SF-7 to PD- 26. Location and Bizet A 2.794-acre site located east of Newton St. and approximately 580 feet north of Morse St. The site is a portion of a development case related to a new D.I.S.D. elementary school site. Surrounding Land trse and Zoning: North - Undeveloped MF-1 land owned by Willie Hudspeth (most of which is in the floodway), and undeveloped floodway land (zoned SF-7) owned by the City of. Denton. So ,th - Undeveloped. c land (zoned SF-7) owned by D.I.S.D., and proposed as the site for a new elementary school. East - The proposed Newton St. right-of-way. West - Floodway land (zoned SF-7) proposed as a recreational area for the new D.I.S.D. school. Denton Development Plan: Low Intensity Area r , Case 2-92-017 LlrnrJa P; o. ~<+~-Do~S Au ust g 12f 1992 ~ii:n;id IN:ri, ~S~C, 411 SPECIAL INFORMATION T Transportations o All lots are in the process of being repla lic t have at least the minimum 30 ft, of frontage on a putted street, Vehicle movement will be aided by the extension of an adjacent public street, and by the proposed construction of a paved driveway to serve the existing ALICO Distribution operation. Utilities: Current water sewer and electric services are adequate. N change is anticipated or necessary. ' Drainage: Currently, the natural drainage of the site is toward Pecan Creek, roughly northeast, No change is anticipated or ` necessary, The floedway on the east portion of the subject 4 site is to be dedicated as a public drainage easement, JJ~ HISTORY The Planned Development was created on 01/29/80 by OrdOrdinance No. 80-6. It accommodates what is now the ALICO Distribution I Co,, which is primarily a warehouse operation serving Ilowe.y Doody convenience stores in the area. In order to accommodate the Tomas Rivera :Elementary school on the land directly south, a land swap was arranged between ALICO and D.I.S,D, This land swap will make two thi,,gs possible for the applicants; 1. The school can be built on the land without costly redesign, and 2. ALICO's driveway is relocated approximately 50 ft, to the north, and paved to City specifications, In the process of amending this Planned Development, an unrecorded land sale, which occurred since 1980, will become recorded, Also, ALTCO will gain approximately 8,800 square feet due to the increased size cf the driveway. All AXX001D0 Page 2 J Case Z-92-017 ftmda flint ~~J r~ C, Augtist 12 i 1992 v HISTORY - Continued Efforts are being made to align the driveway to detract from the rural character of the area as little as possible, while maximizing safety for the children attending the elementary school. 9 ANALYSIS i The site is in intensity area No. 52, whirb is in an over.- allocated status, at 135%. Since the Planned Development is ! currently In existence, its intensity trips have already been allocated, and are included in the current totals. These intensity trips were allocated on the basis of the sites' acreage. Calculations of the proposal, based on building square footage may result it a negligible increase in intensity. Any fluctuation in intensity trips would create only a very minor change in the allocation status. RECA..MMENDATION The Planning and Zoning Commission recommends approval, noting that the conditions and allowed uses contained in the original Planned Development will continue. The. condition is recommended that if a protected tree is removed, it will be replaced by four (4) canopy trees as approved by the staff. ALTERNATIVES 1. Approve petition 2. Approve petition with conditions 3. Deny petition ATTACHMENTS 1. Location Map 2. Intensity Area No. 52 3. Comparison sketch of amended PD-26 and current PD-26 4. Draft ordinance including metes and bounds description of amended PD-26 and current ordinance no, 80-6. ~ l Page 3 F T-- - n ATTACHMENT lit. jig Ilk Ilk, 1 I _ I SITE 1 s ` i + I r / r W Ali 4 ~ ~ Data Sales NONE - ,v-. r- i 1 r~ ATTACHMENT 2 i wq ASa~ C, INTENSITY AREA • 52 Six; 5.6 BOUNDARY DESCRIFTTON 'i East; Woodrow Sane it West: MKST Railroad and Wye StC88t North; McKinney Road (FM 426) s Kerley Street and shady Oaks Drive 'outh: Dallas Drive Duncan: Street, i 4' pII r--~-ri . I ILIV Zr~ .AA F 1.._X lhCKdNN6Y =~1 austl li u r \ ~ \,h ~ \y Q1-7 Zr7 ~ kept ` ' 1 AkB CH i cc SCALA N 0 1600 2000 I l 14 r\ CITY ee OfNrON, rlxA3 I1 ~ r, r{~o I(J'1 No LAND USE MANAGEMENT INFORMATION SYSTEM I / n PLANNING AND DEVELOPMENT DEPARTMENT -CITY-OF-DENTON Intensity area 52 Type: Low intensity Trips/ac 60 Traffic survey zones: 6580 6581 6582 6592 Boundary description: North% FM 426 SUUth: Dallas Dr., Duncan, Kerley, Shady Oaks Dr. Date: 11/22/89 East: Woodrow Ln. West:,--MK&T Railroad and Wye St. LAND USE EXISTING LAND USE CURRENT ZONING PLANNED DEVELOPMENTS CATEGORY UNITS ACRES INTENSITY ACRES INTENSITY ACRES UNITS INTENSIT SF-16 < 1 1.63 10 0 0 0 0 0 SF-10>16 87 30.9s, 870 2.85 85.5 0 0 0 SF-7>10 495 111.87 4950 51.42 2159.64 0 0 0 LESS SF-7 145 29 1450 100.27 5414.58 0 0 0 MOB.HOMES 24 1.53 240 0 0 0 0 0 s DUPLEX 0 0 0 0 0 0 0 0 MF-R 0 0 0 0 0 0 0 0 MF-1&2 177 11.8 1416 19.85 3970 0 0 0 COM/RET 0 5.13 3334.5 9.43 6129.5 0 0 0 OFFICE 0 3.64 1274 0 0 0 0 0 INDUSTRY 0 68.32 7173.6 18.17 1907.85 2.59 0 271.95 INSTIINAL 0 45.48 3865.8 0 0 0 0 0 LARKS 0 10.87 326.1 0 0 0 0 0 R/O/SPACE 0 2.7 0 0 0 0 0 0 TRANSPORT 0 26.24 0 0 0 0 0 0 AGRIC. 0 0 0 0 0 0 0 0 VACANT 0 204.58 0 0 0 0 0 0 TOTA.L 929 553.68 24910 201.99 19667 2.59 0 272 - INTENSITY CALCULATIONS (1 Intensity area total trl.pa 553.68 times 60 33221 2 Trips allocated to existing land uses (built) 24910 3 Tripe allocated to current coning incl. P Da (not built) 19939 a Trips allocated to vacant lands not zoned plus Ayrio. zoning 0 5 Estimated unallocated intensity trips 1)m nus(2)+(3)+(4) -11628 ~6; Percentage of intensity trips allocated 135 ti' w ATTACHMrNT 3 W alr ~Ip~i0/+ll r1 E'~i X11 ~~1, r7f ,G S r/~,i C..,. ll~i/111 ~~~d . 1'g.. ,llfl111C ',,.u`N r, X ~O - s Anvol• 1 ~Ai~Y + ~ raw (J 16) 01 l01 A Int. M ..kr .r0 Jrr 1lSw i.. it, ~8 f00 r •+alri 110-0 A >`1 ArT flap 11 01' 14 ff.$ 4 if. a . 1 Nt111' I Mto pp1 s y P4T , -rv pD -I`- . .1. " s 'y ~ !wlr aA.l.a IA>fQlOhl \ uAnkm n r t W011`4 n . , ly'. Jr %4A vbe/ A'AWri •-~1{' I•W. X1Y1R x}LSON ST. I11/~kAr be40g0140) Whitt IRA?, x r0 (IN VA A Mot 11-0.v It t1w; 10' 1x11 (Or1AalMA Jk M0 1107 H/1 _ k r r r ArsYlr r 64&00' "w Rl U0. IAIIWNI be or - M {^M1r11~Z7001T"'.` Y yl4 ~1y001K0 to um I llv'~i•il , » 1100 r • -iov.- . 1~.1Y r O0/rw '1"a - --s Otto l 1 ~ Aa F MM'00''~'t '!1 N 1r Z IiOI 0, M a.' F 1 S, alt S N'13'Ol' ( 101.IC 71 04iP•0 1148400 Y.a. s ual'Jr t ..M,1 711 ~ 0 leave ~ 1 +Y11 I lW 1 ~ Ia. r y' rN,~ 1 1 . 11HIt1' . It V ti \ 1./1,?arJ 1 - W a ~ '-'1 `0F-~M-r ~ •'~sG9 ' ~c~ Al1J , ~ 8 ire Q(X ltRlall low I MIlil' I 411' op ~r iNl. xxR Y, K 1A.1 'Abel tA'AWMI SUItOr IWII. Aso" S1. ~Jllnsla(tl/fy,ll uwr7a.to1 ti• , 1 - r rbl ft. (A11 WY1 rl0' 0[r url. I14f NN7 1 =r .j, -,./>'Ai~µ40cM101 ~IO1n111140A*" 8; LOT 2 JO' 1« Cm MAL" fk eery ~ 1 ' 10 UR 'l Ibe Al •I (,v Yf Ml ,a;1Ps"4W',oo,no • '1 ~M, M'i'•ri.1 / it i ^ , I,MSrst'T1w0!"~ I l 7711 `\JfOj ~ r i 1 ,Mal lr r Nf Ir N » IICO'1Y ■ ! ..1ww" p 11/7~~ 1 Iloll,' I 711Y N 001r01' A --sue'- - ~ , _ ALL002EC\20003.18 ATTACHMENT 4 litl d I ifii le c7 c~ ORDINANCE NO, AN ORDINANCE OF THE CITY OF DENTON, TEXAS, CHANGING THE ZONING DIS- TRICT CLASSIFICATION FOR 0.278 ACRES OF LAND LOCATED ON THE EAST SIDE OF NEWTON STREET AND APPROXIMATELY 580 FEET NORTH OF MORSE STREET FROM SINGLE FAMILY 7 (SF-7) TO PLANNED DEVELOPMENT (PD) WITH CONDITIONS! ADDING THE REZONED PROPERTY TO PLANNED DEVELOPMENT NO. 26; PROVIDING FOR A PENALTY IN THE MAXIMUM AMOUNT OF $2,000 FOR , VIOLATIONS THEREOF; AND PROVIDING, FOR AN EFFECTIVE DATE. WHEREAS, ALICO Distributors, Inc. has applied for a change in zoning for 0.278 acres of land from Single Family 7 (SF-7) to planned development (PD) zoning district classification with condi- tions to be included as part of Planned Development No. 26; and WHEREAS, on July 22, 1992, the Planning and Zoning Commission recommended approval of the requested change in zoning; and WHEREAS, the City Council finds that the change in zoning will be in compliance with the Denton Development Plan; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINSr rECT ON r. That the zoning district classification and use designation of the 0.278 acres of land described in Exhibit A, at- tached to and incorporated into this ordinance by reference, is changed from Single Family 7 (SF-7) to Planned Development, (PD) zoning district classification and use designation with conditions under the comprehensive zoning ordinance of the City of Denton, Texas, and shall be added to and included in Planned Development NO. 26. A copy of the amended property boundaries for Planned De- velopment No. 26 is attached hereto in Exhibit A and made a part hereof. 4UKT12N_.,-kI. That in accordance with Division 5 of Chapter 35 of the Code of Ordinances of the City of Denton, the property shall be subject to the following conditions: 1. All conditions and allowed uses contained in Ordi-• nance No. 80-6, a copy of which in attached hereto in Exhibit C and incorporated herein by reference shall be applicable to this 0.278 acre tract of .land; and 2. In the event any protected tree is removed from the property, each protected tree removed shall be replaced with four (4) canopy trees (2-inch caliper minimum) to be planted as approved by the Planning and Development De- partment of the City of Denton, _QECTLON III. That the City's official zoning map is amended to show the change in zoning district classification. \ 'S 1 [10 ~ECTT_~~ON _rV That a copy of this ordinance shall reflect be attached ordinance No, 80-61 creating Planned Development No. 26 to its amendment. SECTION V_ That any person violating any provision of this ordinance shall, upon conviction, be fined a sum not exceeding $2,000. Each day that a provision of this ordinance is violated shall constitute a separate and distinct offense. SECT,O V . That this ordinance shall become effective four- ` teen (14) days from the date of its passage, and the City Secretary is hereby directed to cause the caption of this ordinance to be published twice in the Denton Record-Chronicle, the official news- paper of the City of Denton, Texas, within ten (10) days of the date of its passage, PASSED AND APPROVED this the day of w , 1992. BOB CASTLLEBERy { MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY ~ BY: APPROVED AS TO LEGAL FORM: DE//BRA A. DRAYOVITCH, CITY ATTORNEY i BY: t Page 2 LIST OF EXHIBITS Exhibit A: Description of 0.278 acre tract rezoned from Single Family 7 (SF-7) to Planned Development No. 26 (PD- 26)--1 page Exhibit B: Description of 2,794 acre tract comprising the new boundaries of Planned Development No. 26 (PD-26)--1 page 3. Exhibit C: Ordinance No. 80-6 creating Planned Development No. 26 (PD-26)--2 pages 1 U' Page 3 , a , EXHIBIT A SF-7 TO PD (Part of Lot 3) FIELD NOTES To all that certain tract of and situated in Survey Abstract Number 55 it, the City of Denston , Denton d County, J. Brock being all of the called 0.868 acre tract Texas and Marjorie Pi tner h t described In the deed from Volume 3157 Pa e 71 oWillie Hudspeth et ux (Hudspeth tract) recorded in g e Real Property Records of Denton Co+Jnty, Texas; the subject tract being more particularly described as follows: M ~ BEGINNING for the Northeast Corner of the tract being described herein, at a 1/2 inch iron rod set in the East line of the Hudspeth tract South 01 a I Degrees 15 Minutes 26 Seconds West a distance of 3010 feet from the Northeast corner thereof and the most Northerly Northwest corner of the called 2,671 acre tract described In the deed from Knight and Miller to ALICO Distributors, Inc,, recorded in Volume 2256 Page 142 of the said Real Property Records; THENCE South 01 Degrees 15 Minutes 26 Seconds West with a west line of the + ALICO tract a distance of 63.61 feet to a 1/2 inch iron rod found at a reentrant corner thereof and the Southeast corner of the Udspeth tract; THENCE North 88 Degrees 48 Minutes 33 Seconds hest with the South line of the Hudspeth tract a distance of 47.93 feet to a 1/2 inch iron rod set at Its intersection with the extension of the West line of the ALICO tract 16,48 feet Northerly from a reentrant corner thereof; THENCE North 02 Degrees 15 Minutes 32 Seconds Fast a distance of 33,59 feet to a 112 inch iron rod set for a reentrnnt corner of the herein described tractl THENCE North 88 Degrees 54 Minutes 19 Seconds West severing the Hudspeth tract tract aidistanceiof 304.03efeetutoeal112rinchhironr rod line set In the proposed East Right-of-way of Newton Street; THENCE Northwesterly with the proposed Right-of-way of Newton. Street along the arc of a curve to the left having s radius of 50 feet, an arc length of 30,64 (chord bearing North 04 Degrees 55 Minutes 29 Seconds West a distance of 30,17 feet) to n 112 Inch iron rod set for the Northwest corner of the herein described tract; THENCE South 88 Degrees 54 Minutes 19 Seconds East severing the Hudspeth tract a distance of 353,28 feet to the PLACE OF BEGINNING and enclosing 0.278 of an acre of L ,ad. jd36/9206 t 1 A it t EXHIBIT B rjrl-la to n{'+'nr,'il~ern ~ 'J PD 26 f AMENDED pG5CRIPTION O (ALICO _ LOT 3) FIELD NOTES to all Survey Abstract Yumbetha irerta n tract of land 55 the ciy of De being a situated In the J. 9rock part of the c alled 2.67I acre trrton, scribe County nnl8ht and Miller to trace described In t ~ Texas and ~ 142 of ALICt butorst Inc, recorded if' he deed from called 0.868 Denton r County, Texas Real Property 2236 to page tract described RacoVolume Vllll• Hudspeth et ux (duds it rds and the deed Iron Marjorie aPitnerthe the said Rasl Property Recordsh tract) recorded to Volume 3131 described as followsa t the subject tract bete Page 71 of g more Particularly 1 3£CIMNINC for the Northerly Northwea! hereto, at ° the Inch Corner of the /2 iron rod Hudspeth tract and the most Northerly Noforuthnd tract being described at the Northeast comer of the wast corner of the ALICO tracts THENCE South 87 Degrees 12 ALICO tract it eg distance of 253, the Minutes 23 Seconds to Fart with the North line of the Northeast corner thereof and9 feet t to a calle d fence LOrner post at called 4.506 acre tract described and 99 Northers northwest corner of the Denton Independent School District recordedel dainlVolumer3237°Paiet 49of h he said Real Property Raeordst gs 149 of the THENCE Southerly with ALICO the following calls:he common line between First Baptist Church and 1) South 01 Degrees 16 feet 5outhl/68 iDegnch ireearon 34 fouad rod binds s 01 Seconds beets distance of 8,00 feat to a Minutes 43 Seconds East a distance of 129.10 t/T inch iron rod sett 3) South 86 Degrees 58 Minutes 28 Seconds feat 5outhl/OY inch Iron rod sett Fast a distance of 176.0p feet to a Degrees 13 tllnutes 32 Seconds (Jest a distance of 146,00 S) North /2 Inch iron rod foundt feet 86 Degrees 58 Minutes 28 Seconds trait passing at 289.09 a Salient corner of the First Beptiat Church tract and the cost Easterly Northeast corner of the called 4,087 acre tract descrOad In the dead from Mer?orie Pitner District recorded in at e1 to Denton Independent School Records and Volume 3237 Page 144 of the said Real property distance of 343,66iflat toalong the free course, 1e all / inch trop rod loundt 0 a total THENCE Westerly and with the comwors Independent lice between School District the following Callas ALICO and Denton 1) South 02 Degrees 48 Minutes 26 Seconds Vest a distance of 40.12 hot to a I/2 Inah (104 rod loundl lest torch 86 Degrees 58 Minutes 28 Seconds Weat a distance of 253.40 1/2 Inch lroa rod east J . EXHIBIT C: NO, 0 AN ORDINANCE AMENDING THE ZONING s n'1't[1i1F;r1 c~- IAP OP THE C11Y D Cp~j I,_4 TEXAS, AS 5A4E 'CI ADOPTED AS AN APPEt{O1X!i~(La W T ORt)INANCE9 OF THE CTY OF DENTON, TEXAS, BIV ORDI NC? VO ~y -L, AND AS SAID MAP APPLIES APPROXIMATELY 2159 0R0 S'M,__AS SHOWN THIS DATE ON THE OFFICIAL TAX MAp OF THE CITY OP DENTON, TEXAS, AND MORE PARTICULARLY DESCRIBED THEREIN; AND OECLAAINO AN EFFECTIVE OATS. THE COUNCIL OF THE CITY OF DENTON TEXAS, HEREBY ORDAIN ~ SECTION I. That the zoning map of the City of Denton, Texas, the 14th day of January, 1969, adopted Ordinances of the as an Appendix to the Code of City of Denton, Texas, under provisions 04 Ordinance No. 69-L, be, and the same is hereby amended as followsr All the hereinafter deacrLbod Property is hereby removed from 4 the Single Family "SF-7" Districts as shown on said ZonLng an and all provisions of Ordinance No. 69-L, adopted the 14th day of January, 1959, as amended, shall hereafter apply to said District In thensame mannerm 41 o he"r for pertyt Industrial Use Planned Development "PD" for Light Indu prO ;orated in the r the following conditionsr strial U80 District with 1. The slaughter house operation shall be disco?tinued forever, 2. Permit only the construction of additional, office space, and the erection of a fence as shown on the attached site plan, 3. Sits plan approval must be obtained for any future expansion. All that certain lot, tract or Parcel of land lying and being situated in the City and County of Denton, State of Texas, and being part of the J. Brock Survey, Abstract No, 55, end being mors particularly described as followsi H(3:NNINO at the northwest corner of a tract of land desLg<,ated HensLey PTrackacitn", as g Company, Inc, byodeedloyy datedeApril,S et ux to 1971 and recorded in Volume 619, Page 381 of the Deed Records of Denton County, Texas, said point of beginning Lying in this Past right of way line of Newton Street; THENCE south 880 40' east along the north boundary line of said tract a distance of 403.07 feet to a point for a cornerl THENCE north a distance of 95.09 feet to a point for a cornerl f THENCE south 890 14' east passing at 255.0 fees the northwest corner of a tract of land, designated "FLcst Tract' as conveyed Iron Floyd Hensley, eb ux to Hensley Packing Company, Inc, b' Deed dated April 80 1971 and recorded in Volume 6190 Page 381 of the Deed Records of Denton County, Texas, a total distance of 550.0 feet to a point for a corner, same being the northeast corner of the aforementioned "First Tract") THENCE south passing at 49.0 feet the southeast corner of the aforementioned "Pirat Tract" a total distance of 195.0 feet to a point for a cornerl Z-1431 - WXI60N H, MILLER - PAUE ONE /3. E THENCE north 890 14' west a distance of 343.6 feet to a point a corner same being the most easterly northeast corner t aforementioned "Second Trace01 1c5 THEkiCE south along the most easterly east boundary Wt-me 0f sa "Second Tract" a distance of 40.0 'set to a point for a corns same being the southeast corner of said "Second 'Pratt"r THENCE north 890 1.4' west along the most southerly south boundai line of said "Second Tract" a distance of 257.4 feet to a point fc a corder same being the most southerly southwest corner oP sa: Seca Tract/ TfiENCE north a distance of 121.9 feet to a point for a corner, Sam being an inner all corner of said "Second Tract"/ THENCF north 890 14' west a distance of 356.0 feet to a point fc " a corner in the east right )f way line of Newton Street said polr also being the most westerly southwest corner of said "Secor Tract") THENCE north along the most westerly west boundary line of sal "Second Tract" same being the east right of way line of ttewto Street a distance of 20.0 feet to the place of beq,4nning an containing 2.952 acres of land, more or less. SECTION II. That the City Council of the City of Denton, Texas hereby find that such change is in accordance with a comprehensive plan for t'n 1 purpose of promoting the general welfare of the City of canton Texas, and with reasonable consideration, among other things 10 the character of the district and for its peculiar suitability o particular uses, and with a view to conserving the value of t,n buildlnyyso protecting human lives, and encouraging the -nos - apprcpriat* uses of land for the maximun benefit to the City o canton, Texas, and its cltirans. SECTION III. That this ordinance shall be in full force and effect immediately after its passage and approval, the required public hearings having heretofore been hold by the Planning and Zanin<. Commission and the City Council of the City of Denton, Texas, aftaL 91-iinq due notice thereof. PASSED AND APPROVED this the 29th day 0 January, A. D. 1180. B / Df, . CITY OF OENTON, TEXAS ATTLITi q(Ii Y.'i 1OL , CITY R fKWV C I Y oi,l OENTON, TEXAS AS TO LEGAL FORM C. f TAYLOR, JR.t CITY ATTORNEY UENTON TEXAS C f'1 I - - t P&Z Minutes ...:i.~ July 22, 1992 n _ Page 5 VI, hold it public he wing and consider amending the boundary of PD 26 to encomp tis 2.794 acres. 'rhe site is east of Newton Street and approximately 580 feet north of Morse Street, Staff Report; Mr. Yost stated that approximately .18 acres are also being recommended for rezoning from PD-26 to SF-7. The reason for this is because of it hand swap between the Denton Independent School District and /U, CO, The land swap will enable to the proposed elementary school to be located in it more apropos location, 17 notices of the public hearing were trailed; no written replies were received, Mr. Yost indicated there would be no changes to the water, sewer, or electric utilities in place now, No change will be necessary to the natural drainage patters of the ALICO site, The natural drainage to be concrete which will be northeast to the site, 'rhis proposed land swap between DISD and ALICO would allow the school to be built without costly redesign and ALICO's driveway would be relocated approximately 50 feet to the north rmd would be paved to city specifientions. The intensity trips would not vary it great denl; the trips for Ithe current PD-26 have already been allocated and tyre in Ilse Denton Development Plan, Any fluctuation in intensify trips would create only it very minor change in the allocation status. Staff recommended Z-92.017 with the condition that any trees or protected trews that are removed for the driveway or for anv other reason would be replaced by four canopy trees of nt least 2" caliper, This condition was not written in the, stal'l' report but Mr. Yost stated it was part of the staff rccommeridation to the Planning and Zoning Commission. Dr, 1-111cy tusked if there would ben rucuircment to come back to the Commission if there was remov„ of any protected trees. Mr. Yost slated that tills was n staff function. Petitioner; Bill Colerhtti; of Coleman and Associates `4urveyiug represented the petitioner, DISI). Mr, Coleman stated this action would bring the legal description of PD-26 !It compliance with the npprovecl lot layout. AL1C0 support'cl locating the school ill the area. '['his support was critical since tte. AlJCO driveway would have to be relocated further to the north to accommodate the school layout, Mr. Coierntrn indicated every ctTort is being made to meet the needs of AL[CO, [n Fnvor; Markin I lamihon, Lxeetrtive Director o1' (lie Denton [-lousing Authority, spoke in favor of the site for the new clemctltary school. She fmdiel,ted there were sonhe reservations about the choice of sites t'or the school, with preference being given to nnother site. At the lime the decision was trade, they were toll thal the jail expansion was scheduled to move to the WCO of the jail, not Uh the south and l A Ftfen~ra !!u. P&Z Minutes ,`r r..5,, Ito[II July 22, 1992 Page 6 the School Board was very adamant that the school not be built that close to the jail. She reiterated some comments that were made during the school board I hearings. Those comments include the fact that the jail does not seem to present M a s;.fety problem and that the presence of an elementary school in that y, neighborhood will be a positive force, not only for the development of the neighborhood but also positive in the lives of the adults and children in the neighborhood. Ms. Hamilton recommended approval of this zoning because the site i is appropriate and will he au addition to what is developing into a community center with file MLK Center, an elementary school, nice houses and the improvements that have been made at the Phoenix Apartmenfs. In Opposition; Willie Hudspeth, 316 N. Bonnie Brae, Denton explained that he is not in opposition with the school locating in the area. He indicated that he sold for his purchase price a lot which lie had purchased for his home. This action was done because the school could not be built at that location without the property. He indicated that lie and his wife wanted a piece of property which offered privacy and access. After two years, another lot in the general vicinity was purchased for his future residence. The proposed driveway in question on the ALICO property would remove a 30 year old, SO foot pecan tree which was taken in consideration by Mr. Hudspeth in buying the second lot. Additionally, a driveway would be located 10 feet from his proposed front door. He suggested to the Commission, as he did to Ilse School Board, that f lie school be moved 10 feet to the south, displacing parking lots, Mr, Hudspeth requested the Commission do something to protect the large pecan tree in question and put the driveway in a location elsewhere than the proposed location of 10 feet from his front door. Mr, Hudspeth discussed at length the location of his proposed house, the drive and the flood plain question relative to his property. Alternatives were also pointed out, Mr, Willis pointed out Ihat it was still undetermined exactly where the drive would be placed, Negotiations are still underway on the issue. Ms. Morgan clarified with Mr. Hudspeth That lie wanted the drive to be rerouted to the south side of the tree, is it rounds the building, proving it enough to not get into the drip line, this not destroying the tree. Mr. Hudspeth indicated his proposed change would still be within the requested amertdmerrt guidelines. His intention in appearing before the Commission is to make the body aware of the situation and his concern be made n part of the public record when the tftue comes to build the drive, I Petitioner Rebuttal! Richard I iayes, DISD attorney, gave a history oil the selection I process of identifying a site for the location of the new elementary school. To make this site work, AL,ICO and sin-rounding property owners have agreed to either swap or sell land in order to accommodate the school site plans, He showed how the school would fit on the property ",lid explained what rho school district would be doing for ALICO in consideration of the driveway which would be used 08 part of b N'O P&Z Minutes r July 22, 1992 Page 7 the school. Mr. Hayes stated that regardless of where the drive is placed, some trees would destroyed. If the driveway for ALICO is built in the 30 foot strip that they are acquiring in the land swap, then there is a 30 foot buffer to the north, hitting Mr. Hudspeth's boundary fine. With the minimum setback requirement. Accordin!t to Mr. Hudspeth's architectural drawing, it appears that there is almost 60 feet frc:m the property line to his front door. Mr. I-Iay;~s emphasized that if the drive is moved elsewhere to Lot 4, north or south into Lot 2, that would not be part of PD-26. Mr. Hayes assured the Commission (hat he has spoken with Mr. Hudspeth on a regular basis and that a solution will be found, fie further asked that the petition be approved on behalf of the petitioner, DISD. Ms, Morgan asked Mr. Hayes to clarify that the proposed driveway is netually ' located on land north of PD-26 and the roadway will abut Mr. Iludspeth's south property ]!lie, within 2-6 feet of that line Staff Recommendation; Mr. Yost indicated the staff recommends approval with the i condition that with every protected tree removed, 4 canopy trees of at least 2" r caliper be planted in the area. Mr. Engelbrecht clarified that DISD will be responsible for doing the planting. i Mr. Engelbrecht closed the public hearing. It was moved by Mr. Glasscock and seconded by Dr. Huey that Z-92-017 be recommended for approval with the condition that with every protected tree removed, 4 canopy trees or tit least 2" caliper be planted. No discussion was held. Motion carried unanimously (5.0). VII. Hold a public hearing and consider rezoning two tracts of land from PD-26 to SF-7. The tracts of. 150acres and .246 acres are east of Newton Street and approximately 610 to 640 fee( north of Morse Street. 17 notices were mulled within the required 200' radius, No replies were received in favor or in opposition (o the request. Staff Report; Mr. Yost stated the reason for this request is because when PD-26 gets moved slightly, there are two small parcels of land which are removed from PD-26 and for the time being may not have any zoning on them. No change will be made to the current drainage patterns as a result of the chrrnge. The said property is surrounded by SF-7 zoning with the oniy exception being the southern par( of the .246 acre Iract which is part of the planned development. The irnlensfly would be lowered as a result of the proposed change. Staff recommended approval of Z-92-018. Petitioner; The representative of the petitioner did not have any conutients. ICIFF , CITY- ti ::9 -z=~-`COUNCL , FRI. Eli d - • - -!tea`!'-~-T^"-- _ _r i Ali 1 1~ _ i A DATE:08/18/92 CITY COUNCIL REPORT i, TO: Mayor and Members of the City Council 6G .G FROM: Lloyd V. Harrell, City Manager 67 ! I SUBJECT: REZONING OF A .396 ACRES FROM PLANNED DEVELOPMENT NO. 26 ° TO A SINGLE-FAMILY (SF-7) DISTRICT RECOMMENDATION: The Planning and .coning Commission recommended approval by a 5-0 vote at its July 22, 1992 meeting. SUMMARY: See attached repor.ti attachment 1. B CKG OUND: See attached reports attachment 1. PRQGRAMS. DEPARTMENTS OR GROUPS _,f'FFC` I D: None FISCAL MI PACT: None Respec ully subm tted: Prepared by: Ll d V. Harrell - City Manager G. Owen Yost ASLA -~J--- Urban Planner Approve ; Fr nk H. Robbins 116P Executive Director Planning and Development I AXX001D4/2 Y 1 A PLANNING AND ZONING REPORT Tos Mayor and Members of the City Council Case No.s Z-92-018 Meeting Dates 08/3.8/92 GENERAL INFORMATION " Applicants ALICO Distributors, Inc. 1600 Wilson St. Denton, TX 76201 Current Owners ALICO Distributors, Inc. Requested Action: Rezone approximately .396 acres from Planned Development No. 26 to single- fami. fSF-7). Location and Sizes The twc, tracts (.150 acres and .246 acres) total .396 acres. The two tracts are east of Newton Street and north of Morse Street, as shown on the attached map. surrounding Land Use and Zonings The land immediately adjacent to both tracts is vacant, and is zoned SF-7, with the exception of the land directly south of Tract Two, which is in Planned Development No. 26, and is occupied by the ALICO warehouse/distributi.on business. Denton Development Plan: Low Intensity Area SPECIAL INFORMATION Transportations No change to current transportation parameters is necessitated, Utilities: No change to current water, sewer and electric service is necessitated. I~ nn 11 Case Z-92-018 August 18, 1992 lprada llem /Q S--jj-_,~, SPECIAL INFORMATION - Continued Drainages No change to current drainage patterns is necessitated. MI HISTORY 9 The two small tracts were included in the original ?1ar.ned Development No. 26. An amended PD-26 would result in these two tracts no longer being within the Planned Development, but tr being in a "zoning limbo", surrounded primarily by SF-7 zoning. Tract One is currently the location of an asphalt driveway to the ALICO buildings. This tract is approximately 20 ft. wide. Tract Two, also part of the original PD-26, was conveyed to another owner in previous years, without the benefit of a replat. ANALYSIS The sites are in Intensity Area No. 12. Putting the .396 acres In single-family zoning as opposed to P')•-26 would result in fp er intensity trips reducing the over-allocation, status of the area somewhat. RECOMMENDATION The Planning and zoning Commission recommended unanimous approval of Z-92-018 by a vote of 5-0 at its July 22, 1992 meeting. Page 2 I Case 2-92-016 Ayes di Ilcin__!L_S_ August 18, 1992 ALTERNATIVES 1. Approve petition 2. Approve petition with conditions i 3. Deny petition ATTACHMENTS 1. Location Map `,_4 2. Detailed map of the two subject tracts 3. Intensity Area No. 52 4. Draft ordinance including metes and bounds descriptions { of the two tracts AXX001A1 Page 3 r 1. ATTACHM Nm z ^ q2.-Qilel NORTH 7=L: L\ ~ III !I '!i~!L. .1 ~I r`~~771~~ vl--7 7 I ~1 I+7 t+ ~ ~I SITE ;1l ti 1 / ~ ~MUV e.n f ~I h T~ 7 a 1 IT, if Deus Scabs NONE fr C1 ulr u IN NI(4l .y sn j2~~p•c c, vrcv v~M _ _ _ s wssor c wa.)o S utirar c as~,w' -w m, ¢ yr}1 y.r `YY'..7: lam. +w--.- 501'.•r~~ S N.5't119G' 1 •77 op A lu •2y .,k 'r. NMi l4~ , 1 _ IPS:"u lYr [ s' . I YY 1 v ii W / S07'1Y - WW fANAlNAGZ lAyr y[hl ~y •t \ u H lur , b --Kw N-0-+Y 'Y' = 76' ►A«I CLAIRW1[ 1.~ ..-1i' SNI, StrN 3 _ %SII A 4W 7C' 1AY LI(A WAIMMI 5.owa [SIYII. , - - - _ _ vl[A~1'lIIY (YA4LAIIY AYAb0CM10) _ WILSON ST. si -7-7- - - - - - - _ 'W w - IS l 1A51W I ID' vw~,~~sl fAYA„~owo) v+aR517(AYAMIN lo) 5fJ 71s7v. \ rv a R LOT 2 N "'57'70• w 4IS.00... r'f NEW A-0-110 1 iY';!W LN• IAV W:+l ,J IAC r+l ar Mw a^"" 1AIr AC KI A ~~sqC )A/yKAY ~ h•x 4 ; ly h 20' UYt. [ASIwNI I 1 AM n+4AYNIf101MU / ~S Js ..rrww+r[lrvn v,IVI Iy`. r •'Iovvild, ms wLMMWuI N'ao4rm' jw M Y w2r w SL*A Y IK 9 ou +t?i aAN' ~ S4Y 11 qi r 1 - ti~:'i id m ~n 61 N !j1'pOT1~V-73{~ ~ 7 t• 1. ru c} L S I F, ~J 3' AL 9Yi/iis 0.n Sol 06 Q~ IiiIIii, C` 04 4 • 1 I,DD1~ E , INTENSITY AREA F r,2 ATTACHbIENT 3sizx ^r~~~:3bg - AOEi I BOUNDARY DESCRIPTION East: Woodrow Lane l nest: MK&T Railroad and Wye street { North: McKinney Road (FM 426) l l 1 South: Dallas Drive, Duncan street, Kerley Street: and Shady Oaks Drive f; JLJ r, i+ are ~I ~ RtR4 ~ a~• STUDY !I ARS DR J~j \ M, tCALI 0 1000 2000 I, a G/rY al Dow roov, rrxA X I; Sam ` Cr7 r. knnda ;o..__7~< rldeada Ih.rnp_!~_pS._gy•. LAND USE MANAGEMENT INFORMATION SYSTEM /or- PLANNING AND DEVELOPMENT DEPARTMENT CITY OF DENTON Intensity area q: 52 Type: Low Intensity Trips/ac 60 Traffic survey zones: 6580 6581 6582 6592 Boundary description: North: FM 426 South: Dallas Dr.., Duncan, Kerley, Shady Oaks Dr. Date: 11/2/89 East: Woodrow Ln. West: MK&T Railroad and Wye St. LAND USE EXISTING LAND USE CURRENT ZONING PLANNED DEVELOPMENTS CATEGORY UNITS ACRES INTENSITY ACRES INTENSITY ACRES UNITS INTENSIT I--------------------..------------------------------------- SF-16 < 1 1.63 10 0 0 0 0 0 SF-10>16 87 30.89 870 2.85 85.5 0 0 0 SF-7>10 495 111.87 4950 51.42 2159.64 0 0 0 + LESS SF-7 3.45 29 1450 100.27 5414.58 0 0 0 MOB.HOMES 24 1.53 240 0 0 0 0 0 DUPLEX 0 0 0 0 0 0 0 0 MF-R 0 0 0 0 0 0 0 0 MF-1&2 177 11.8 1416 19.85 3970 0 0 0 COM/RET 0 5.13 3334.5 9.43 6129.5 0 0 0 ' OFFICE 0 3.64 1274 0 0 0 0 0 INDUSTRY 0 68.32 7173.6 18.1.7 1907.85 2.59 0 271.95 INSTIINAL 0 45.48 3865.8 0 0 0 0 0 PARKS 0 10.87 326.1 0 0 0 0 0 R/0/SPACE 0 2.7 0 0 0 0 0 0 TRANSPORT 0 26.24 0 0 0 0 0 0 AGRIC. 0 0 0 0 0 0 0 0 VACANT 0 204.58 0 0 0 0 0 0 TOTAL 929 553.68 24910 201.99 19667 2.59 0 212 INTENSITY CALCULATIONS (1) Intensity area total tripa 553.68' times 60 33221 (2 Trips allocatad to existing land uses (built) 24910 3 Tripe allocated to current zoning incl, P Ds (not built) 19939 4 Trips allocated to vacant lands not zoned plus Agqric, zoning 0 5 Estimated unallocated intensity trips 1)minus(2)+(3)+(4) -11628 €6 Percentage of intensity trips allocated 135 5 r. A .1 ALL002EA AT`1'ACIIMENT 4 9a _o a sJ ORDINANCE NO. _ AN ORDINANCE OF THE CITY OF DENTON, TEXAS, PROVIDING FOR A CHANGE FROM PLANNED DEVELOPMENT NO. 26 (PD-26) TO SINGLE FAMILY 7 (SF-7) ZONING DISTRICT CLASSIFICATION AND USE DESIGNATION FOR 0.396 ACRES OF LAND LOCATED ON THE EAST SIDE OF NEWTON STREET AND THE NORTH SIDE OF MORSE STREET; PROVIDING FOR AA~~ENROVIDING FOR AN MUM AMOUNT OF $2,000 FOR VIOLATION., THEREOF; EFFECTIVE DATE. 9 WHEREAS, ALICO Distributors, Inc, has applied for a change in zoning for 0.396 acres of land from Planned Development No. 26 (PD- 26) to Single Family 7 (SF-7) zoning district classification and use designation; and WHEREAS, on July 22, 1992, the Planning and Zoning commission recommended approval of the requested change in zoning; and WHEREAS, the City Council finds that the change in zoning will be in compliance with the Denton Development Plan; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That the zoning district classification and use designation of the 0.396 acres of land deseribcd in Exhibit A, attached to and incorporated into this ordinance by reference, is changed from Planned Development No. 26 (PD-26) to Single Family 7 (SF-7) zoning zoning ordinance classification of i the a City s of Denton, i Texas. the comprehensive sEMPM IJL. That the City's official zoning map is amended to show the change in zoning district classification. j$EC'P_ON ILi. That any person violating any provision of this ordinance shall, upon conviction, be fined a sum not exceeding separate and distinct h offense. is violated shall O constitute y a that a provision of EGTION IV. That this ordinance shall become effective four- teen (14) days from the date of its passage, and the city Secretary is hereby directed to cause the caption of this ordinance to be published twice in the Denton Record-Chronicle, the official news- paper of the City of Denton, Texas, within ten (10) days of the date of its passage. PASSED AND APPROVED this the day of 1992' U ;308 CASTLEBERRY, MAY611 _._T 0 1 i Agnntla k,im__/Q ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: L APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY I L BY: I Pageej 2 `v EXHIBIT A I?3•: ____8 '_l_~ _`-Z_. TRACT ONE lJ FIELD NOTES to all that certain tract of land situated in the J. Brock Survey Abstract Number 55 in the City of Denton, Denton County, Texas and being a part of the called 2.G71 acre tract described in the deed from Y.night and Miller to ALICO Distributors, { Inc. recorded in Volume 2256 Page 142 of the said Real Property Records of Denton County, Texas; the subject tract being more particularly described as follows; i BEGINNING for the Northwest corner of the tract being described herein, at a boil d' arc post in the East line of Newton Street, as occupied, and being the most westerly Northwest corner of the said ALICO tract and the recognized Northwest earner of the First Tract as described in the deed from J. M. Pitner et ux to H. M: Pitner recorded in Volume 328, Page 302 of the Deed Records of Denton county; the said post also being the Southwest corner of the called 0.868 acre tract described in the deed from Marjorie Pitner to Willie Hudspeth recorded in Volume 3157 Page 71 of the said Real Property Records; THENCE South 88 degrees 48 Minutes 33 Seconds East along the Northerly side of an asphalt driveway with the South line of the Hudspeth Tract and a North line of the ALICO tract a distance of. 357.57 feet a i inch iron rod set for the Northeast corner of the herein described tract; THENCE South 02 Degrees 15 Minutes 32 Seconds West crossing the said driveway with an extension of a West line of the ALICO tract a distance of J.6.48 feet to Z inch iron rod set for a re-entrant corner thereof; THENCE North 89 Degrees 23 Minutes 01 Seconds West along the southerly side of the said driveway with a South line of the ALICO tract a distance of 357,54 feet to a railroad spike found in asphalt paving found at the most 4esterly Southwest corner thereof in the East line of Newton Street: as occupied, THENCE North 01 Degrees 54 Minutes 45 Seconds East crossing the said driveway with a west Line of the ALICO tract a distance of 20.07 feet to the PLACE OF BEGINNING and enclosing 0.150 of an acre of land. TRACT Ti10 FIELD NOTES to all that certain tract of land situated in the J. Brock Survey Abstract Number 55, in the City of Denton, Denton County, Texas and being a part of the tract described in the deed from First'. Boptist Church to Denton Independent School. District recorded in Volume 3237 Page 149 of the Real Property Records of Denton County, Texas and further being all of the certain called AAAOOtitn' PAGE - 1 r~ r, Y_ k' 0.28 acre tract situated in the North%.Iest corr~, ie --o€~ he F Sr t Baptist church tract and described as "Save and Except" in the deed ~°2 from H. M. Pitner et ux to Floyd Hensley et ux recorded in (i Volume 587 Page 574 of the said Deed Records; the subject tract being more particularly described as follo;rs: BEGINNING for the Northwest Corner of the tract being described herein, at a called fence corner post at the Northerly Northwest Corner of the said First Baptist C}lurch tract and the said 0.28 acre tract also being the most Northerly Northeast corner of the called 2,671 acre tract described in the deed from Knight and Miller to ALICO Distributors, Inc, recorded in Volume 2256 Page 142 of the Real Property Records of Denton County; 4 THENCE South 85 Degrees 30 Minutes 16 Seconds East with the North line of the said First Baptist Church tract, a distance of 298.70 feet; THENCE South 02 Degrees 15 Minutes 32 Seconds West with the East line of the said 0.28 acre tract a distance of 40.22 feet to a inch iron rod set at the Southeast Corner thereof and the most Easterly Northeast corner of the ALICO tract; THENCE North 86 Degrees 58 Minutes 28 Seconds West with the North line of the ALICO tract and the South line of the said 0.28 acre tract a distance of 176.01 feet to a i inch iron rod set at an angle point therein; THENCE North 68 Degrees 59 Minutes 45 Seconds West continuing with the North line of the ALICO tract and the South line of the said 0.28 acre tract a distance of 129,20 to a x inch steel pin found at the Southwest Corner thereof; THENCE North 01 Degrees 16 Minutes 01 Seconds East with the West line of the said 0.28 acre tract a distance of 8.00 feet to the PLACE OF BEGINNING and enclosing 0,246 acres of land. AAAWBIA! PAGE - 2 s Y A: i a 1 P&Z Minutes July 22, 1992 A~crda No --ya_. D Page 7 Anr ntl,3 ltrrn_/f~~$ the school, Mr. Hayes stated that regardless of where the drive is place d/~~it~ trees would destroyed, If the driveway for ALICO 1s built in the 30 foot strip that they are acquiring in the land swap, The,, Ilhere is a 30 foot buffer to the north, bitting Mr, Hudspeth 's boundary line. With the minimwn setback requirement. According to Mr. Hudspeth's architectural drawing, it appears that there is almost 60 feet from the property line to his front door. Mr, 1-Iayes etttphasized that if the drive is moved elsewhere to Lot 4, north or soutil into Lot 2, that would not be part of PD-26, Mr. Hayes assured the Commission that he has spoken with Mr. Hudspeth on a regular basis and that a solution will be found. He further asked that the petition be approved on behalf of the petitioner, DISD, Ms. Morgan asked Mr. Hayes to clarify that tile. proposed driveway is actually located on hand north of PD-26 and tlae roadway will abut Mr. fludspeth's south property line, within 2.6 feet of that line, Staff Recomltlendation; Mr. Yost indicated the sluff recommends approval with the condition that with every protected tree removed, 4 canopy trees of at least 2" caliper be planted in the area, Mr. Engelbrecbt clarified that DISD will be responsible for doing the planting, Mr, Engelbrecht closed the publir, bearing. It was moved by Mr. Glasscock and seconded by Dr. Iiuey that Z-92.017 be recommended for approval will, the condition that with every protected tree removed, 4 canopy trees of tit least 2" caliper be planted. No discus,siou wus held. Motion CalTicd unanimously (5.0), VII, Hold a public hearing and consider rezoning two tracts of land from PIS-26 to S1' 7. The tracts of. 150 acres and .246 acres arc cast of Newton Street and approximately 610 to 6,10 feet north of A4orse Street, 17 notices were mailed within t11c required 200' radius. No replies were received irr favor or in opposition to the; reglaest, Staff' Report: Mr. Yost stated the reason for this request is because when PD-26 Bets moved slightly, there are two small parcels of land which are removed from PD-26 and for tlae time bcing may not have any zoning on them, No change will be made to the Current drainage patterns ns a result of the change. The said property is surrounded by SF-7 zoning with the only exception being the southern part of the ,246 acre [I act 45111011 is part of the planned development, The intelasity would be fmver•ed as a rasult of the proposed change. Staff recommended approval of Z-92-01 8, Petitioner; 'T'ile represenlnlive of the pclilioner did not have any comments. 1 n P&Z Minutes July 22, 1992 npent.altea_ Is Page 8 No one was present to speak in favor of the petition, In Opposition: Willie Hudspeth, 316 N, Bonnie Brae, spoke in opposition because f of his ownership of nearby property. Ile clarified some issues brought forth by Mr. Hayes in his presentation on the previous petition, Petitioner Rebuttal: The petitioner did not have any rebuttal. i Staff Recommendation: Mr. Yost stated staff recommends approval of Z-92.018, 9 Mr, Robbins added that Pvlr, Hudspeth owns an area north of this property which is zoned Mh-l, the front setback would be 25 feet, The lot that would ultimately be created with platting and the setback for that lot configuration would provide for access, 'this would be the case unless some sort of variance granted. Mr. Robbins observed that Lot 4 may be joined with part of the property That Mr, Hudspeth owns, giving him what the ordinance requires, 30 feet of frontage on a public street. At least Mr. Hudspeth would have a location on his property to have his own driveway, If Lot 4 was part of that lot, then the southern boundary of that lot would define where the setbacks begin. Where the setback will be wit] depend upon where the lot will be. By that time, the drive location will be decided upon and the location of the house can be decided upon as welt, Mr. Engelbrecht clarified that the front setback requirements for single-family and multi-family structures are Ilse same, 25 feet, Mr, Robbins expressed his concern which he expressed to the Council when the preliminary plat was approved. fie stated that he is not sure that the trees to the northern part of the property are not the most valuable to the property owners because they provide an effective buffer from AUC'O and the drive that would be built; therefore, these trees me important, more so than the large pecan tree, The reason the staff made the recommendation of the condition that if there are to be protected trees removed, that those trees be phinted in a way that could provide a more effective buffer than existing vegetation, Ur. Huey questioned which plan offers the most protection to the tree, Mr, Robbins emphasized the Commission could made a recommendation where the access should be through the approval of Ilse detailed plan. Ile further elaborated that there are a number of competing issues that do imperil the iarge pecan tree, requiring a trade-off, The importance of the interested parties coming to an agreement was stressed by Mr. Robbins, 1-1c explained all the altcrntitives in consideration, stating the Commission can make a recommendation where the access should be. Mr. Robbins suggested that the negotiations should continue and all alternatives be explored. Mr, Willis expressed his concern for Mr. Iludspeth's landlocked siluntion. Mr, Robbins explained that the property hod been platted to allow for access to the r i P&Z Minutes ~rJnnds No. -,O/ o2 July 22, 1992 Aprndn It^ni_s_7 - Page 9 Ugh; north, DISD would ultimately convey that property if a house is built. There isy nothing in I~ the current process which guarantees that, 'I'he lot was creased for that but other parties would have to make that happen, Mr, Willis clarified that the two proposals before the Commission will not make that happen. Mr. E;ngelbrecht voiced the Commission's concern for trees in Denton and the I reason for the condition added to the previous case requiring a 4-1 replacement of canopy trees. Regardless of which alternative is pursued, some trees will have to he removed. It was moved by Dr. Huey, seconded by Ms. Morgan to approve Z-92.018. Motion carried unanimously (5-0). VIII, Consider the removal of 10 protected trees from North I-Aikes Park Mr. Yost explained the Parks Department proposes to build additional ball fields pursuant to a 1986 bond election and according to Section 31,33 of the Code of Ordinances, the Commission must consider the removal of the trees which would be in the ball field, The Parks Department will replace the 10 trees with at least 22 good quality, 2" caliper trees, Nona Garner, a representative of the Parks Department, emphasized the connnitment on behalf of the department to replace the trees, It was moved by Mr. Glasscock, seconded by Ms. Morgan and passed unanimously (5-0) to approve the removal of 10 protected trees from North Lakes Park, IX, Director's Report Mr, Robbins reviewed the upcoming cases which will be presented to the Commission. Meeting adjourned at approximately 7;30 p.m. A i !3 1 l ttrl+-a~...y~- ~`-C ITy C 0 U N C I I + :t 4A. 11--IM-111F- -1~L._ + * 4 r:.u i t opp0Ak E-E ~4p~OC~'Y. t ~~pov+ uu~ k 1. trc. - - v. r Arler~rla Pao AgG110llvm / 18- w TO; Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: PUBLIC HEARING ON THE ADOPTION OF A STORM WATER UTILITY RECOMMENDATION: The Public Utilities Board considered this item at its meeting + of January 15, 1992, and voted to recommend that the City Council pursue the establishment of a Storm Water Utility. SUMMARY/BACKGROUND: r~ In November 1990, Congress passed the Clean Water Act which required municipalities of 100,000 or more to comply with new water quality standards, more specifically storm water quality. Although municipalities under the 100,000 threshold are not currently required to comply with those standards, lowering the population threshold is under consideration. In addition to the federal regulations, the state of Texas is also implementing a number of regulations pertaining to water quality, including storm water quality. As a result of the increasing state and federal legislation and regulations, municipalities are having to address water quality issues. Due to the budgetary constraints being placed upon municipalities to comply with the regulations, the Legislature, in 1989, passed legislation enabling municipalities to establish drainage (storm water) utilities. The Denton Public Utilities Board studied current, proposed and potential regulations concerning storm water quality, and determined that Denton will be impacted in the future, They recommended that the City Council consider appointing a task force to study the storm water issue. On December 18, 1990, the Denton City Council created a Citizen Committee to re-.view and evaluate the necessity of establishing a Storm Water Management Utility and provide recommendations to the Public Utilities Board regarding the most feasible method for establishing a utility. The committee was comprised of 15 members representing the residential, business, industry and educational, segments, and 4 city staff members for technical information and ass.tstance, AL'ter extensive discussions, the committee, in January, 1992 recommended to the PUB that Denton pursue the establishment of a storm water utility to be incorporated with the 1993 Fiscal. Year budgeting process. However, the committee did not agree on the time frame for implementing a storm water fee. r. R "i s' fignntla Plo. ~a "Dv2 ` Currently the City funds drainage from the general fund T N.- through ad valorem taxes. The establishment per se of a storm water utility would not require additional funding, The approximate 4 cents of taxes which are currently being allocated for drainage will be collected and placed in the storm water utility. If and when a storm water fee is assessed, then the proceeds of that fee would be maintained and managed in the storm water utility. s Respectfully submitted, ~o fa /V. Harrell City Manager i Prepared by: t Nancy Mo at I Administ ative rvices Coordinator 11 { Approved by: .E. Nelson Executive Director of Utilities All r• eeaundraino Agenda 11,w,..je S-- 'l-F- Z? 7 ORDINANCE NOS AN ORDINANCE OF THE CITY OF DENTON, TEXAS, AMENDING CHAPTER 26 OF' THE CODE OF ORDINANCES TO ESTABLISH A STORMWATER DRAINAGE UTILITY ; SYSTEM; ADOPTING SUBCHAPTER C OF CHAPTER 402 OF THE LOCAL GOVERN- MENT CODE (MUNICIPAL UTILITY DRAINAGE SYSTEMS); DECLARING DRAINAGE TO BE A PUBLIC UTILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on December 18, 1990, the Denton City Council. created a Storm Water Utility Committee to review, evaluate, and recommend whether the City should establish stormwater drainage as a public utility as authorized by subchapter. C of Chapter 402 of the Local Government Code, as amended (the Act); and WHEREAS, after careful consideration and deliberation, the Committee recommended that a stormwater utility system be imple- mented; and WHEREAS, the City Council believes adequate stormwater drain- age facilities are essential to protect the public health and safety of the City by preventing the loss of life and property caused by surface water overflows; and WHEREAS, future Federal and State laws and regulations are expected to increase the cost of handling and treating stormwater runoff.; and WHEREAS, the City Council believes that a drainage utility system is the most efficient and equitable means of financing and providing for stormwater drainage services and improvements; and WHEREAS, on 1992, the City Council held a public hearing on the adoption of this ordinance as required by the Act; and WHEREAS, before adoption of this ordinance, the time and place o! the hearing and the full text of this ordinance was published at -Least three times in a newspaper of general circulation in the City, tlye first publication occurring on or before the 30th day before the date of the hearing as required by the Act; and WHEREAS, no drainage charges shall be levied unless or until the Denton City Council has ordered and conducted a separate public hearing on such charges pursuant to state law; and i 1 A ,rncla No. A, E: enda ,Icim-_ S WHEREAS, prior to the adoption of the ordinance and as re- quired by TEX. LOC. GOVT CODE ANN. §402.045 (b), the City Council found that the. City will: 1. Establish a schedule of drainage charges against all real property in the City subject to charges under the Act; and 2. Provide drainage for all real property in the City on the payment of drainage charges, except for property granted an exemption as authorized by the Act; and a 3. Offer drainage service on nondiscriminatory, reasonable, and equitable terms; NOW, THEREFORi, THE COUNCIL OF THE CI'T'Y OF DENTON HEREBY ORDAINS: SECTION I,, That the City of Denton Code of ordinances is hereby amended by the adding a new Article VI to Chapter 26, to read as follows: ARTICLE VI. DRAINAGE UTILITY SYSTEM Sec. 26-240. Adoption and Declaration. The City adopts the Municipal Drainage Utility Systems Act (TEX. LOC. GOVT CODE ANN. Chapt. 402, Subchapter C, (Vernon, Supp, 1992)], and declares the drainage of the City to be a public utility as authorized by the Act, SECTION! II. The provisions of this ordinance are separable, and the invalidity of any phrase or part of this ordinance shall not affect the validity or effectiveness of the remainder of the ordinance. SECTION TTI_L That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this day of 1992. BOB CAST'LE;BERxZY, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY PAGE 2 t r, l APPROVED AS TO FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY 1 BY: 1 a i PAGE 3 • r r5l; I; Agentl,t ihm_f~~5 f_~. l Gt~ .5a CITY OF DENTON CITY COUNCIL PUBLIC UTILITIES BOARD 1 REPORT ON : ANALYSIS OF STORMWATER UTILITY FUNDING OPTIONS JANUARY 1992 I PREPARED BY STORM WATER UTILITY COMMITTEE F= c 1 1 A~nndaNo SECTION I EXECUTIVE SUMMARY y~ 1 1.1 Authorization On December 19, 1990, the Denton City Council created a Citizen ' Committee to study the feasibility of establishing a storm water utility (Appendix 1). The mission statement given to the committite was two folds "Review and evaluate the necessity of establishing a Storm Water Management Utility for the City of Denton and to submit an evaluation to the Public Utilities Board which shall include a recommendation of whether the City should pursue the establishment of such a Utility." "Should the Committee recommend the establishment of said Utility, the Committee shall prov.i,le recommendations to the Public Utilities Board regarding the most feasible method for establishinq said Utility.', The Committee consisted of 19 members: 15 members representing the different segments of Denton and 4 city staff members for technical information and assistance. At the first meeting the Committee formulated and passed the following procedural rules: City Staff would not vote ou the issues. Eleven voting members would be required for a quorum. Issues would be passed by a simple majority vote of those members present, but any issue could be revisited and revoted upon the request of any voting member. 2 I d A rndx No. e~ c2 ilrlf,'1Jd ~~CI111 ~ -.,r CJ ~lJ o~J 1.2 Committee Action . The Committee studied federal environmental regulations (USEPA Storm Water regulations pertaining to the National Pollutant Discharge Elimination System permit), current state legislation regarding storm 4 water utilities, how other cities were responding to the legislation and regulations, and the impact of a storm water utility on the various i constituent groups of Denton. 4 The Committee concludes that the Public Utilities Board (PUB) and the City Council should pursue the establishment of a storm water utility. The creation of the utility should be incorporated with the 1993 Fiscal Year Budgeting process. However, after significant debate, the committee is not in agreement on recommending a time frame for the implementation of the fee. The Committee vote was split between implementing the fee in 1993 or 1994 or at which time the EPA Storm Water regulations become applicable to the City of Penton. 1.3 Committee Recommendations The committee recommends that the fees for all properties be based on impervious acreage. The occupant will be responsible for the fee whenever possible and when not possible, the owner will be responsible for the fee. In addition, the committee makes the following recommendations concerning the rate classifications: Impervious Acreage: property improvements which prohibit storm water from penetrating into the soil. 3 l A~r,nda d. -CIA o? S Initially, all single family residential units assessed the same fee. i'he fee will be based on the average be impeHowevervir,outs he acreage tt of e trhee c entire nds residential the resid for ee c]satructu re l ential r.-econsidere u actual impervious classification caotif.on each be ch reence as soon as the tilizing the feasible. ` tools become available to make the Procedure economically The fee for each mobile home park wifll be determined by that n park's total acreage and the number o lots, both occupied and unoccuped. The fee will be the responsibility i the occupani. The fee of the unoccupied lots will be the responsibility of the owner. The occupied a higher fee as a result ofineased ostorm water runoff.. Apartment fees will be determined by the impervious acreage of the individual complex, divided by the of fee will be assessed to the occupant. number e units. apartments will be the responsibility of he o owner. for varaht Commercial, retail, office and industrial properties will be assessed a fee based on impervious acreage. Properties with I multiple occupants will have the bill pro rated to each occupant. The fee for vacant responsibility of the owner. property will be the City, county, state, and public schools will be assessed in the ernemanner as commercial, retail, office and industrial p p , with a 25a exemption. Churches will be assessed the same rate per impervious acre as commercial, retail, office and industrial properties. Legal counsel advised the Committee that state law prevents the exemption of churches from the However, the Committee strongly storm water utB and the City Council to encourages Y fee pursue an avenue of relief toklthe~tchurches. In accordance with the legislation, unimproved and agricultural property will be exempt: from a user fee. Fee/Charge. per impervieus acre: otal amount: o Storm water Utility expense divided by the tf impervious r.;trrfar.c :in acres. 4 6 r_ . ~y it 1 A I Examples of the rate structures used by the Committee is provided in Appendix 11. Under the current legislation, individuals can provide i .4.mprovements on impervious services which will be considered in calculation of t=he fee. , 1.4 Committee Concerns Although the committee recommends that the PUB and City Council pursue the creation of a storm water utility, they express the following concerns which they want the PUB and City Council to consider when formulating their final decision. The committee views the fee as equivalent to a tax. However, a storm water utility will be the most equitable manner for the city to address regulatory compliance issues. The fee for all properties shall be based on the amount of impervious surface. When and if a storm water utility is implemented, the committee strongly urg=es the City Council to reduce the property tax rate for that year in direct proportion to the amount budgetad in the general government fund for the drainage system. The Committee charges the PUB and City Council to continue to examine and challenge the accuracy of the data collected on which the committee based their recommendations, and to ensure that t-he fee assessed will be spread equit=ably across all constituent groups, without unduly burdening any one constituent group. Committee members are sympathetic and concerned about assessing a fee -o gove;:nmental entities, schools and universities which receive funding from public revenues, thereby croat_ing a "round robiri° ef=f=ect. The result is increased tax rat=es which are necessary to fund the obligation. However., the majority of the committee f=eel Lhat. the fee should be associated with each property's contribution to the drainage system. Furthermore, broadening the base of the fee is more equitable. 5 _.Wx~ low .y t f'1 „E r Agerd r llnin__ S-_-: The issue of billing the owner versus billing the occupant was also debated. Some members felt that the owner benefits Prom a reduction in the ad valorem tax rate, so the owner should be responsible for the fee. However, the majority of the members felt that the occupant should be responsible Ear their contribution to the drainage system. 1.5 Special Considerations Finally the Committee urges the PUB and the City Council to consider the following action: n The City Council must reduce the property tax rate at the time the storm water utility is implemented. The Committee encourages the PUB and City Council to be prudent in the selection of projects to be funded by the utility. A major concern is equity. The Committee expects the PUB and City Council to consider the impact on all constituent groups of Denton. The Committee is concerned with the inability to put a "price tagil on storm water quality issues. Tier; Committee recommendations are predicated on the information and figures available and on the drainage system's current levels of service and budget requirements. The Committee eneou_ rages the PUB and the City Council to perform an indepth analysis of both the impact of a storm water utility on all constituent groups of Denton and the rate structures using comprehensive and reliable data to validate the Committee actions. The Committee advocates that future legislation and regulations be closely monitored. Tne Committee took their charge very seriously. They met for approximately 28 hours on nine separate occasions (Appendix III). A tremendous; amount', of :bought, insight and debate was exchanged. This repot` gives a detailed account of, the back-tip materials, recommendations and di.scuss ion3. Please look to Section 5 for a detailed explanation of: the vcting and reconunendations. 6 I yK. i , ~I i~ if SECTION 2. METHODOLOGy 2,1 General Denton is not the first city to consider or implement a user fee for funding a storm water utility, However, Denton is the only city of which the conullittie is aware that has appointed a citizens group to consider the issues, evaluate the options, and make recommendations to City Officials. The Committee was essentially opening new territory. They had to develop their plan as they progressed, Ile 2,2 Operating Conditions The Committee developed the following operational procedures, In keeping with the objectives expressed in the resolution, the Committee determined that; Members representing City Departments would not have a vote. Eleven voting members comprised a quorum. Decisions would be resolved by a simple majority of those attending. Previous decisions could be reconsidered and revoted, 7 . t k , "S i 2,3 Process The process consisted of four basic elements: l/ Discovery Analysis 1 Evaluation a Decision Discovery was accomplished b r-' Y providing each member a notebook filled with materials an storm water facilities, regulations, City of Denton activities, etc. Presentations were made by consultants, experienced practitioners and City staff, A list of presenters and their subjects is included in Appendix IV, it Analysis was the effort mace by each committee member to understand the principles, concepts, ideas, regulations, systems, and Ik orqanizations presented by the materials and speakers. The members studied the materials, conducted some research, quizzed the presenters and staff, and discussed the questions among themselves until everyone had a clear understanding of the conditions having an impact upon storm water operations, Evaluation was the process of determining the impact of each condition considered. The impact riot only included cost but, also considerations such as fairness, equity, quality of life and community enhancement. Decisions were accomplished by discussions concerning which course of action would best serve the interests of the cammunit'y, The four element process was used as the Committee deliberated the issues of Phase I and Phase 11 of their charge. vl r 1• °i I n A:,~er;rJ,) Mani IL~c~ E SECTION 3 DISCOVERY OF FACTS 3.1 General 1 One drainage utility issue to be considered is the development of federal drainage regulations pertaining to storm water runoff. Water 5 quality is fast becoming as much, if not greater, a concern than water quantity. Federal and state governments are taking new and aggressive initiatives to protect the environment by regulating the quality of 1 storm water runoff (Appendix. V). 3.2 Related Regulations The development of drainage systems has typically been guided by insurance requirements and local subdivision regulations. The City of Denton's participation in the National Flood Insurance Program allows policies to be issued to existing property improvements inside the 100 year flood plain as determined by the Federal Emergency Management Agency. The policy premiums are based on risk of exposure to flooding. Denton's participation requires that future development within the 100 year flood plain be prohibited. Land owners, developers and cities will sometimes construct drainage improvements which serve to lower the flood level and thus render more of the area developable. Local building codes are intended to protect the building occupant, A ~rmit is required before commencing with construction. One provision of the permit is a review of the 100 year flood plain. Permits are only issued in these areas if very stringent flood control conditions are met. 9 1 `j Neither insurance nor building permits guarantee hat t occupants will be free of flooding. Storms of intensity greater than the 100 year flood do occur. In addition, numerous structures were allowed to be built in the 100 year flood plain prior to the adoption of City regulations. q 3.3 Existing Drainage System The existing drainage system has been developed to provide flood control. It serves about 34,624 acres and consists of approximately 20 miles of storm sewer pipe, 88 miles of earthen channels, 13 miles of improved channels, and over 145 culverts and bridges. Much of the system was constructed with the proceeds from City issued General Obligation bonds and maintained with ad valorem tax I revenues. Annual debt payments required to retire those storm water bond expenditures totaled $338,154 in Fiscal Year 91. Maintenance activities include seeding, mowing, cleaning, i dredging, concrete repair, and reshaping. Currently, these activities are accomplished with S personnel, 11 pieces of equipment, and a Fiscal Year 92 O&M budget of $376,256. With Fiscal Year 92 capital costs of , $338,154 the total annual budget for capital improvements and on-going maintenance totals $714,410 for Fiscal Year 92. To provide adequate drainage and flood control service to a growing community, in 1989 the City retained Freese and Nichols, Consulting Engineers, Lo prepare a Master Drainage Plan, 10 / y , - f r Neither insurance nor building permits guarantee hat occupants will be free of flooding. Storms of intensity greater than the 100 year flood do occur. In addition, numerous structures were i allowed to be built in the 100 year flood plain prior to the adoption of City regulations. 3.3 Existing Drainage System The existing drainage system has been developed to provide flood control. it serves about 34,624 acres and consists of approximately 20 miles of storm sewer pipe, 88 miles of earthen channels, 13 miles of improved channels, and over 145 culverts and r bridges. Much of the system was constructed with the proceeds from City issued General Obligation bonds and maintained with ad valorem tax i revenues. Annual debt payments required to retire those storm water bond expenditures totaled $338,154 in Fiscal Year 91. Maintenance activities include seeding, mowing, cleaning, dredging, concrete repair, and reshaping. Currently, these activities are accomplished with 5 personnel, 11 pieces of equipment, and a Fiscal Year 92 O&M budget of $376,256. With Fiscal Year 92 capital costs of $338,174 the total annual budget for capital improvements and on-going maintenance totals $714,410 for Fiscal Year 92. To provide adequate drainage and flood control service to a growing community, in 1989 the City retained Freese and Nichols, Consulting Engineers, to prepare a Master Drainage Plan. 10 ~l ~ The plan identified numerous projects which are considered tor inclaion in the Capital Impr,)vements Program (CIP). The CIP est,,h] 2,3hes the schedule for construction. It also provides a construction schedule dependent upon current needs, growth and funding availability. Since ].985, over eleven million dollars of drainage/street projects have been completed by the City. Another $2,793,600 of projects are underway. In addition the Five Year Capita]. Improvemenes Program (CIP) has identified projects of $1,445,000 for 1992, $1,544.000 for 1993, and $2,038,000 for 1994. Sixteen drainage projects totaling $7,364,590 have beer, identified but not yet included in the CIA. Although these needs have:-ir:!en identified, funding is not in place to finance these projects. A few of these improvements may be paid for by developers. However, the cost of most improvements, especially storm water detention facilities, system j upgrades and regional channel improvements will be barne by the taxpayers. 1 3.4 Future Drainage System The future system will b,~ concerned with water quality as well as quantity. Quality is addressed by treating the low flow; of sniall frequent storms. Quantity is addressed by accommodating the high flows associated with infrequent large storms. In accordance with the provisions of the Clean Water Act, the 8ovironmental Protection Agency has begun requiring National Pollution uischarge Elimination System (NPDUS) permits of all cities for the discharge of storm water into tributaries, streams, rivors, and lakes. I j r. i ti 1'f: t < 4 I f1 np ruin !u. Arc^d;tl!^I~t_~S__~~~ _ r EPA's first phase of implementation is to require NPDES per.-mi, of cities with populations over 100,000 beg=.nning in 1992. EPA has not yet established a schedule for imposing these requirements upon smaller cities, although indications are that it may occur by 1999 or sooner. These are the same permits required of wastewater treatment plants. The Texas Water Commission has begun to consider drainage ' 4 system rules for cities with populations of 5,000 and greater and, in fart, these rules may become effective for Denton prior to the EPA rules taking effect. The projected drainage system will be mandated by state i and federal regulations but supported by local funds. It is impossible at this time to project specific costs, but significant monies will be required. The City of Garland has budgeted $2 million for implementing Phase I of their permit requirements. Parameters are being placed on the quality of the water being discharged. However, EPA does not have a data base from which to determine appropriate quality standards. The initial. requirements of the permit are to set up monitoring stations, analyze the samples, and submit reports to the EPA. Eventually a data base can be developed and the effect of addinq treatment systems analyzed. In the mean time, permits will require cities to apply flagt @danagemenl^ Practices, BMP's (Appendix VI) ind to utilize the Best A_ vailable Technolocay, BAT's. The EPA identifies current technologies which provide the highes*, level of treatment and refers to these as BAT's. Though vague in description, these practices and technologies are included in various texts, reports, and studies, (Appendix VII), some of which were used by the EPA to help develop regulations in accordance with the Clean Water Act. 1.2 I Fnrntla PtO. _ ~ SECTION USER FEE FUNDING OPTION i 4.1 General The construction, -,peration, and maintenance of drainage { systems has historically been funded by ad valorem taxes. System ' managers statewide became concerned that requirements for NPDES permits, stringent rules, and strict enforcement could not be accommodated in a timely manner without a new funding method. Therefore, the state legislature passed HB 1567 which enabled municipalities to create a municipal drainage utility system at their discretion. The enabling legislation was «!nended in 1991 by SB 1909 (Appendix V). The concept of user fees for funding storm water utilities is not new. User fees have been in effect for many years in other parts of the country, most notably Colorado, California and Florida. Austin established a storm water fee in 1982. Euless, Bedford and Arlington have recently established drainage utilities. Garland, Hurst and Gainesville are in the process of doing so and may even be operating at the time of this report, Like solid waste, a drainage user fee is based upon an indirect yet proportional indicator. The fee distributes the drainage system costs according to the service received rather than the appraised value of the property served (under the tax system). A charge based on the contribution from each property to the dra.iiiage system could be. determined by computing each property's surface area and the percentage of that area covered by an impervious surface, 13 C a; (r ~ DJ;o The user oriented approach associates the assessed charg es with the services received. Federal, City, County, State & Public Schools are not necessarily exempt from user fees. M 4.2 Water Quality 1 Water duality is impacted by the contaminants accumulated by a I storm water runoff. If either the storm water or the contaminants alone can be retained on site, then the water quality is not affected. A certain amount of runoff should be expected from any parcel. Property fi improvements increase the amount of runoff. Assuming that the increased runoff has a proportional adverse impact on water quality, the legislation correlates the user fee to the increased runoff due to land development. The measurable item is the amount of impervious area on the site. The revenues received are then used to operate a drainage system which includes offsit.e treatment facilities which improve the water quality as it works its way to streams, rivers and lakes. The ultimate goal is improved water quality. The fee is associated with each property's contribution to the system, not the volume use of a commodity, f 4.3 Tax Versus User Fee Funding The tax fund is limited. Essential services such as fire and police protection often take priority thereby causing drainage improvements to be postponed. Sometimes these postponed improvements have an unfavorable cost/benefit ratio, i.e. recovering land from the 14 ri ji Flood Plain. Also, these funds can be more easily directed ~ at4ard r another project due to public pressure, 4 A user fee would render the funds discrete. The demand on the tax fund would he lessened, possibly resulting in a lower tax rate, t I budgeting would be based upon regulatory compliance and cost/benefit analysis consistent with a utility operation. 4.4 Equity ~y Though defined as a user fee in the legislation, the charges stall have the appearance of a tax. Regardless of definition or appearance, the application should be equitable. Customers should pay for services received. The value of flood protection to an individual can be fairly well associated with the value of the property protected. Fees call be proportional accordingly. However, regardless of the property value, reckless land development can create an inordinate contribution to flood conditions. It can then be argued that fees for flood protection should be proportional to i.nci-eases in storm water runoff due to land improvements, Water quality can be associated with health and the environment. These are benefits received equally by each individual. A user fee will direct the cost toward the individual who contributes to the problem, It could provide a mechanism to encourage property owners to develop on site drainage facilities. Both water quantity and quality are related to increased runoff due to land development. 15 , . f' f' f The use of ad valorem taxes to fund drainage has presented Denton with another equity issue. Denton has an unusual amount of non- taxable property. Without presenting an elaborate analysis of these statistics, the following table compares Denton's dilemma to two neighboring cities; o ~ SERVICE, STATISTICS POPU- AREA DENSITY TAXABLE TAXABLE RATE CITY LATION (1) PROPERTY VALUE 1990-91 Denton 66,270 51.4 1,225 $2,036,603,285 6651 Carrollton 82,169 35.0 2,348 $4,691,460,671 .5540 Lewisville 46,521 31.2 1,113 $1,998,806,600 .5321 (1) Square Miles (2) Persons Per Square Mile While each city has school districts and churches, Denton is blessed with two state universities, a state school, the Federal Emergency Management Agency, the county and its offices and the Texas Department of Highways and Public Transportation maintenance facilities. With a user fee these entities would be charged. By establishing a user fee, the annual burden of funding the drainage utility ($714,410) could be removed from the tax system. The tax rate could then be adjusted downward by approximately four cents . The estimated four cent reduction would not be made available automatically to other departments as the effective tax rate would be reduced accordingly. Establishing a user fee is just. one step toward balancing the disparity between the tax rate of Denton and neighboring cities, it wi.ii not by itself resolve the dilemma and is only one method of reducing the City's reliance on the properly tax to fund City services. 16 \ c t) Y hjw(f,, No. 4.5 Regulatory Compliance Regulatory agencies are emphasizing monitoring, compliance, and enforcement. Fines can be assessed during a field inspo ction by administrative order. The General Accounting Office has determined that past penalties have been tco low and that they should at least equal the cost of correction in order to encourage compliance. Utilities can no longer afford to wait for enforcement before spending c monies for needed manpower, equipment, and capital improvements. a' A user fee provides certain advantages when compliance with regulations is an issue. The justification for improvements is typically based upon a cost/benefit analysis. Since compliance voids penalties, the cost avoidance of fines becomes a quantifiable element if ! ` {9 the cost benefit analysis. Regulatory administrative orders usually impose a time table for compliance. A utility can issue revenue bonds without the additional time for a ~ gereral election required for general ~ obligation bonds. in Denton, rate changes are considered by two public review bodies: The Public Utilities Board and the City Council. Projects which affect a small portion of the city, but which have a beneficial impact, upon rates and the system can be accomplished without a g?neral election involving a larger, unaffected segment of the city. Regulatory compliance can also be inappropriately used to justify budget requests. A fear of citations encourages officials to support requests intended to avoid noncompliance. Failure to prepare the cost/benefit analysis can result in selecting an option less than optimum. Reguiatory compliance can even become a common justii'.i-ation to approve a budget program not supported by a coet•/benef.it analysis. 17 e° / I lS 1 U,?SEstablishing a utility to enhance the departments ability to comp Sy wiv regulatory r.,quirements does not relieve the Commission and Council of the duty to be vigilant in the review of the administration of city ` services. i A ~a r~ 0 ii a `,r4 0a No. _Z9~C~o? SECT-ON CONCLUSION RSCONII!ENDATIONS C/ 5.1 Conclusion 5.1.1 Phase I I, The Committee determined at its meeting on July 24, 1991, that a ~I it had sufficiently evaluated Phase I of its objective. It decided that the City should pursue establishment of a Storm Water Management Utility. FIL~wever, since rate design would be considered ill Phase II along with implementation, the committee attached to its decision the i caveat that maintaining the current tax funding method would contintte to be a viable option. The Committee voted 9 aye, 0 nay, and 6 undecided I to proceed with Phase II as amended. 5.1.2 Phase II The Committee clearly concluded that the City should proceed with the creation of the Storm Water Utility. 5.2 Recommendation Pertaining to Implementation 5 .2 •1 Creation The Committee voted 11 ayee and 1 nay that a drainage utility should be created. Establishing the drainage utility on January 1, 1992 would confirm the City's commitment. Citizens, city officials, and staff could plan future activities with an understanding of their direction. 19 e c, I t Sa~f Much of the red tape associated with establishing the utand associated user fees could be accomplished before the need hecomes urgent. Most of the policies and procedures necessary to operate as a utility could be in place and staff could adjust gradually allowing time for staff and departments to make a smooth transition. Waiting until the Fiscal Year 1993 budget would allow time to develop a public awareness program. The impact of the utility could be coordinated with planning for the Fiscal Year 93 operations. Since the^ public follows the budget process more closely than most local I government activities, they would more likely be informea and knowledgeable. 5.2.2 User Fee Timing The committee did not determine by majority vote a specific time to implement the user fee. The result of the vote was; - 5 for the Fiscal Year 93 Budget Cycle - 2 for the Fiscal Year 94 Budget Cycle - 5 for coinciding with EPA regulatory mandates. It is anticipated that complying with the EPA regulations will require a substantial expenditure. Initiating the fee with the fiscal year 1993 budget would allow Denton to change funding mechanisms while the financial impact on customers would be relatively small and the consequences of variances in revenue projection would also be small. Impervious area data could be transferred from exiating files and refined prior to encountering major 0 & M expense. Administrative aijustments could be completed in time to direct administrative planning efforts toward regulatory compliance. e 20 s. r. 1 I I~ 1{ 1 I lq~G':dpi P,r1, . c~ , a2 J~ The customer could become accustomed to and confident in the new fund' e~fg~ mechanism before any major fees are necessary. Finally, the public could witness the effect on the budget of reducing the tax rate i Waiting until the Fiscal Year 94 budget cycle would accomplish F the same objectives but allow the effort to proceed at a more leisurely e pace. Coinciding w4.th EPA, regulating mandates could provide sufficient time for the advantages given above. Regulatory mandates generally provide a grace period after the effective date. The i compliance date cold he anywhere from 1 to 2 years after the effective date, depending on :he time deemed appropriate by the EPA. Also, proposed regulations are published in the Federal Register 90 days F before the effective crate. Requests for public hearings could lengthen the time period. To assure that waiting for EPA mandates provides ample time, someone could be assigned to monitor r-igulatory activity and inform City Officials and administrators. Another key element is the legislative process. Once a funding mechanism (tax or fee) is established by ordinance, the municipality cannot change the funding mechanism for five years. The City's desired timing for creation of the utility and implementation of a user fee must be communicated clearly to city staff. The Legal Department must- be keenly aware of the desired schedule and should caution the council. and boards and commissiory should any proposed action alter that schedule. 21 !1 O 1 e2 P 5.2.3- Tax Offset f 7- The Committee voted 11 ayes, 1 nay that the ad valorem tax rate be lowered to reflect the reduction in the general fund expenses ` due to implementing the user fee, The reduction can only occur during the first year of operations. To do otherwise would be to charge the ad valorem tax payers and the storm water utility rate payers for the a + identical budget expenditure, resulting in a windfall for the general fund. The Committee recommends that the adjustment be a dollar for dollar offset. Lowering the tax rate in any given year will lower the basis for the following years budget and will establish a lower maximum limit for all future tax rates. Howev-r, the continuous affect is only of significance if the tax rate is routinely increased by the maximum allowable amount. The initial adjustment is of prime importance. 5.3 Rates 5.3.1 General Part of the Committee's charge was to recommend "the most feasible method for establishing said utility." The Committee was not I comfortable with recommending a user free without providing some f direction regarding rate making and its impact upon the various segments of the community, To provide a perspective of the rate flexibility provided in the legislation and the relative .impact, staff provided a table indicating the effect of several user feL ~ui.ding methods as well as continuing with the taxing method. 22 0 IE During Phase II, the Committee worked through each ~r to classification to deliberate the rate methodology. The result was two funding options; a tax fee and a hybrid user fee intended to accommodate Denton's particular conditions. The various funding methods are represented in Appendix 11. The two funding options are presented in Appendix II, Based upon the principles developed by the committee and the current reliability of the available data base, the distribution ' of the user fee option should generally be in the proportions indicated in Appendix II, 5,3.2 Rate Classes 5.3.2.1 Residential The Committee voted 10 ayes, 1 nay and 1 abstain to recommend that all single family residential units initially be charged equally. Duplexes shall be considered ae single family units with each side as one unit. The occupant shall receive the bill. If not possible, or if vacant, then the owner shall be responsib:is. All property will be charged on the basis of impervious acreage. Initially the price per residence will be the same. i Some cities have subdivided this class based on lot size, square footage, etc, The Committee determined that the additional administrative costs to analyze the breakdown would be greater than any relief the smaller homes would receive due to the differentiation. 23 r, , %0. 1l( (id l1S f+.l l Tn Euture years when EPA's description of quality is defin~and regulations are imposed, then Denton can subdivide the class as then deemed appropriate. 5.3.2.2 Mobile Homes The Committee voted 12 F ayes, D nay to charge all mobile home units as single family units. All. property will be charged on the basis of impervious acreage. The occupant shall receive the bill. If not possible, or if the unit is vacant, then the owner shall be responsible. The rate structure will be two tiered. The rate for lots occupied by a mobile home will be developed as if all lots are occupied, The rate for lots not occupied by a mobile home will be developed as if all lots are unoccupied. The corresponding rate will be. applied to each lot and/or mobile home. The owner of a vacant mobile home which occupies a lot will be billed. 5,3.2.3 Multi Family Units The Committee voted 10 ayes, 2 nays and 0 abstain to charge multi family units based upon impervious acreage. The charge per complex will be divided equally among indi•ridual units, Each complex will be analyzed separately to determine its unique fee. The occupant shall receive the bill. If not possible, or if the unit is vacant, then the owner shall be responsible. 5.3.2.4 Business (Commercial, Retail, Office, Industri.al) The Committee voted 10 ayes, 2 nays to charge all business activities based upon impervious acreage. All business act~vit•ies will initially be charged the same rate per impervious acre. 24 I 01-1 . rp,::: , cn ._.e / . Properties with multiple occupants will have the b 11 0 rated to each occupant, The occupant shall receive the bill. If not possible, or if vacant, then the owner shall be responsible. In the future years when L;PA's description of quality is ` defined and regulations are imposed, the Committee recommends that businesses be charged based upon impervious acreage and that , ~ consideration be { given to charge businesses according to their possible contribution to contamination, e.g., outdoor chemical storage, 5.3.2.5 Institutions (City, County, DISD, UNT, TSYU, State and Federal) The Committee decided after a series of votes that institutions should be treated the same as businesses with the possibility of an exemption. The charge shall be based upon impervious acreage, The Committee voted to provide an exemption in the amount of; - 6 for 25% - 2 for 50% 1 for 75% 1 for 100% - 2 abstaining The institutional organizations typically provide an immeasurable service to the conmiun-ty. For revenue 1-.hey generally depend on taxes. Charging them a fee could be. viewed as charging the local patron twice; once for his private property/residence and again indirectly through taxes '.'or his use of public property, 25 r I 61 1 . ~2 -ate? sr , ;t...~s h1~ On the other hand one of the reasons for c~ / fee ~nsidering a er is equity. Many of these institutions provide service to users outside the city limits yet they do not provide compensation for all City services received. A user fee could provide an incentive for t property owners to reduce the runoff and/or contamination from their property, Exempti:-r them from part of the fee would counter such an incentive, Also, it is charging the currently exempt activities that truly broadens the funding base. Without their inclusion, the ultimate result of a user fee would be to charge the same persons the same total amount in different proportions by a different mechanism. 5,3,2.6 Churches The Committee voted 10 ayes, 0 nay, 1 abstain, and 1 for another category to be determined later, to include churches in the commercial classification. A majority of members desired that churches receive some exemption. However, legal counsel advised that recent developments prevent cities from placing churches in a rate class created especially for them, Also, the enabling legislation did not specifically include churches in the list of organizations teat may be exempt. The vote- to place churches with the commercial class was only if churches cannot be placed in a special class or a class receiving some exemption, The Conunittee directed staff to research otha)r cities, inquire of their classification of churches and their reascning and report to the Committee, 2 6 I i 1 r 11!,11- 122 S Z Staff did not discover any cities having a storm water ut4litp fee which provided an exemption for churches. many cities continue to t have a water or sewer rate class just for churches. Recent court cases have declared this practice unconstitutional. However, these cities do not intend to make a change unless challenged. Some of the cities , include Arlington, Bedford, Ruless, and Garland. {J I t c SY. 27 .e t V I r SECTION 6 s APPENDIX l 2,a t ~w+•4 i APPENDIX I MEMBERSHIP ROSTER BLUE RIBBON COMMITTEE FOR STORM WATER UTILITY 4 ME- MBFR REPRESENTING Bob Coplen, Chairman Chamber of Commerce Dorothy Adkins League of Women Voters Bill Angelo Community Services kaY Appleton, III Planning & Zoning Commission I• L. (Skip) Beard Local Business Ray McFarlane University of North Texas Karen Feshari Planning Department Dr. Vera Gershner Texas Womans University George W. Gibson Residential Area Mark Hannah, Jr. Local Business ^ Roland Laney Public Utilities Board Dr. Don Michel Residential Area Bob Nelson Utilities Administration Dr. Don Smith Residential Area Roger Wright Denton Independent School Dist. Dr. John Thompson Public Utilities Bob T.ickner Parks and Recreation Ralph Morrison Residential Area Mel Willis \ Denton Industries 29 I ~~"~'ti /=1.~.. APY[NDU II !~'~!(I"9f J~;:R1 2S 7 Z, ESTIMATE OF FUNDING OPTIONS REVENUES A:5 NOV(--Mf1f H 14, 1,991 M a SINGLE FAMILY $336,254 $262,062 $336,655 4 MOBILE HOME $80,368 ~ $21,895 059 0405 occupled Mil $B u1Nla) DUPLEX $2,018 $3,794 $4,582 MULTI-FAMILY $82,600 $11i,f83 $62,140 ICOMM/RETAIL BUSINESS II +9FFICE 5106,217 $142,973 $137,792 $26,679 $35,911 $6,166 INDUSTRIAL $97,770 $1,11,603 $137,643 INSTITUTIONS CITY $1,051 $1,414 COUNTY $1,387 DISD $1,867 ~f2,744 $17,153 LINT TWU $i 7,441 $23,476 STATE SCHOOL $1$,347 $15 ,274 STATE $10,507 $14,142 $1,051 $1,414 FEDERAL $1,261 $1,69'7 CHURCHES $10:505 ~ $$4,142 VACANT $103,622 AG $3,341 - TOTAL $800,000 $noa,ooa j - f I , RANGE LIANOr 11 AfWUN. CHAIRW PF:Fi IMPEITVfi)L1S ACIII- $168.10 - ANNUAL CIIAIlGE PLR SINGLE FAMILYI)AFELLING 1IM2.8 MONTHLY CHANGE vfi IMPGiFNl OI1S ACfll' Y23'04 $18.19 MONTHLY CHARGE I'll 51NCN_E FAMN-y S UWPIlIN< $14.01 - $10.8(1 $1.95 - x1.52 CA IA ULATI ON 9 : FUWOLI - sew 000 /4, 159 IMP, ACHI0 = $168.10 /IMP. ACFW /YFAII RANGE II #)x1,6000 3,6;16 IMP. ACHES $228,211 / IMP. AC(Vi I YIWI HANGI'I - f:130,26417.4,8Fki INI i F; t13401/UNIT/YEAll IIANGI: IF - 5262,0821 14,4011 INI IS =-$111.1 IJ I UNIT I YEAH NOELS (I) IIANOI- I IS IIASED ON TIIC' PLANNING OEPAmmi:IJT AND AN AVERAGE 10,000 SF' LOT. HANOE II IIEFI_ECTS A0.11161MLNT OF TIIL NOMIf011 01' ACHES LIASLD ON irris 0 of SIN(;I..L FAMILY UNIFS ANO A 10,000 81: 107. MONI.I: HOMLS WP.RL ADJUSI LN ACCOIRANOLY RASED ON 5,000 8f' LOt. (2) ffIL INFOWAAi)pN DESIDUIO IN 111H CUITHI'NT DATA HASI: IS WIIA7 18IIIAON.Y AVN WAF: 11 CCN IAINB MA. DHSOH['PANCIEBWIIICII MUSTI1LHf'CONGULD TODLVil-Oll AHEf1NILLII-ESIRUCTIII0i. ` (3) IIW IWO USFIl frI:0 INDICAf1: "IF, ILANOCi IFLAT TIIF: USE-11 FEES SIHJULD TAIL WITHIN WHEN 1IIf: DATA 15 \ IO_CONCILED. - 30 r. i` Af# a ' S Appendix III CHRONOLOGY OF MEETINGS BLUE RIBBON COMMITTEE FOR STORM WATER U'T'ILITY v 1 A. Phase I 1. Wednesday, July 1.0, 1991 9 2. Wednesday, July 17, 1991 3. Wednesday, July 24, 1991 B. Phase I Presentations 1. Public Utilities Board, Wednesday, August 1.4, 1991 2. City Council, Tuesday, September 3, 1991 C. Phase II 1. Friday, August 9, 1991 2. Friday, August 23, 1991 3, Friday, September 6, 1991 4. Friday, September 20, 1991 5. Friday, November 1, 1991 U. Phase II Presentations 1. Public utilities Board 2. City Council 31. r. APPENDIX IV PRESENTATIONS TO BLUE RIBBON COMMITTEE FOR STORM WATER UTILITY 0 PRESENTER ORGANIZATION SUBJECT Lloyd Harrell, City Manager City of Denton Issues Surrounding the Development of a Storm Water Utility Lee Allison, Director City of Denton Regulatory Issues Bill Angelo, Director City of Denton. Existing Operations Jerry Clark, Director City of Denton Flood Issues Nancy Moffat, Administrative City of Denton Enabling Legislation Services Cord, Lee Allison, Director City of Denton Financial Impact Larry Shaw, Senior Manager Feat Marwick Financial Issues Manacertent Cons. Accountability and Equity Tom Hart, City Manager City of Euless An Overview of the Euless Storm Water Utilities. Joe Morris, Asst. City City of Denton Legal Questions Attorney Nancy Moffat City of Denton What Other. Cities Administrative Services Cord. are doing. I 32 d 1 ~Jq J Appendix V STORM WATER UTILITIES RELATED LEGISLATION I• House. Bill 01567 and Senate Bill #].409: Relating to the establishment of municipal drainage utilities. Municipalities may establish a drainage utility system by completing the public hearing process and adopting two ordinances. The municipality must establish a schedule of drainage charges against all real property and provide drainage for all property which is assessed the fee. The funds collected may not be transferred co the general fund. The occupant and not necessarily the owner of the property may be assese,ed the free. Uncollected charges may be recovered by the municipality by law. The governing body of the municipality may dissolve the drainage utility after a five year continuous period. A public notice and public hearing are required. Vacant land; property with proper construction and maintenance of a wholly sufficient and private owned drainage system; and a subdivided lot until a structure is built and a certificate of occupanc,• is issued are exempt from this subchapter. 13 _Ink i i The following MAY be exempt.* this state L a county ' a municipality a school district a governmental entity or person described by Subsection (b) and a lot or. tract in which the rr' governmental entity or person holds a freehold interest (fee title) - this pertains mainly to easements, i This legislation does not prohibit municipalities from using revenues other than drainage utility revenues to fund drainage systems; nor prohibit a municipality from imposing impact- fees or other charges for drainage allowed by law; nor enhance or diminish the authority of a home-rule municipality. II. Clean Water Act Congress passed the Clean Water Act Amendments which requires muni.cipalitie;3 and certain industrial activities to develop and implement storm water management- programs to oontrol the adverse impact of storm water pollution, The United States Environmental Protection Agency (USEPA) currently requires municipalities with population over 100,000 to obtain National Pollutant Discharge Elimination System Permits (NPnES) for storm water runoff, 34 I yt I fy ~ EPA has proposed that the permitting regulations be extend to cities with populations of lo,ooo to 99,999 in the next couple of years, ITT. Senate Bill 818 4 Senate Bill 818 requires that a water quality assessment study be performed by the Trinity River Authority, The Texas Water Commission and the Texas Water Development Board MUST adopt; the necessary rules to implement the water quality assessment study within 180 days from the effective date of the Act (June 7,1991). All the cities in TRA basin are required to fund a portion of the $5 million study. ` 15 . l A M ' APPP,NA21C SEST :ll#NAG&,FEIIT ?RACTTCES iIrn'n, lir,rq_._/~S E. l+►.= =iclure _.4i =cmoarapve emoval C' roan 5btP r asrans SMP!cesign 'X;' FE TENO(0 OE TEN TION POND 0!lION I ~ 7 1 ~ E DtlrON 7 , YOat AATt 41 0alION 0 • NET vrND ~ T N1aN 3 EON e I , t(y• * 1 7 v 1 4013ERAFE =0 1010•AEWOVAC 7E710N 0 j 1 A + , WOOEAATE 1 3 40 to s0%A{LIOVAL 7ElIOk ! I • ~ ~ ) J J •NV1l7kA 710N TRENCH 00 TO 000AeWOVAt ~ "ION • 10 TO ICOSAEMOYAL DalraN 7 ~ ~ ~ ~ , J j y ~NauAAia(NT 04SlaN u0a{AArt KNO WLaO as `rr a 0!lION ( NiON ~ . ~ ~ • • INPILTAA TION AAEIN NICIN CO!!aN 7 ~ ~ ~ ' 0!lOaN 1 3 , MOCINKATt ~ , • a NNEN DrnaN e ~ ~ ~ • • • 'OROUS PAVEMENT 11aN 13tuaN T J ~ ~ Dg1ON A YoalMTt • NraN og1aN 1 ! , J • NATEA O • • NIaN UAUTY 1NLa7 0(lION 10 FILTtA !TRIP tow OrlIGN 11 ~ : -1 OlpON 17 • r~ n qq Law WIMCIMLTt OM{!(D lwALa 0(iION 10 DriION la Low LOW Doolta p volume r..1or Volume detsixea tar 6.12 hears, O0"'90"'911 Atuaes to llautn lt oe14n ealleea by 1.0 lath.nddc&LA d 24 hours. DetuW 4: :but viC4 Ine11oW Sur1 %1% bottom Scott. Persaeenc pool eVual co 0.! Lit" ScarAlt Per Leaervicua acre. ..ual co 2.5 L+At 61 PtrslAdeds 00I Whore Vr"RII Eta., ruaa!!. pool C agw4l to 4.0 (Vr); Approx. 1 vetw rauau A{a 7r Foetlley dx[tleracu [trsc•flush, 0.3 lush rW04 ratan,tiooa. Oulto e: Faal!lcq eslkltrettA one lace ruaet! velumo Per f/i me. Para. Oasi{a 9: FAdtlity tAltlcrmtdd all ruaot}, up co the 7 yeas dui Duigi 101 400 awetd feet vet Iteratt per Ir* to ■ are. Otecta 11: 20 lest vLde to storm, / tlaol{a 121 Loo feet 'Ida forUced scrip. with lortA apreddar. outta 141 Hi{h ■lebe waled. With no alit Ck dame, {Cadisnt IWA141 With Check asee. 1•- 36 L _ e k 1 .1 w y~ APPENDIX VII STORM WATER MANAGEMENT REFERENCES Avellaneda, Eduardo. "Hydrologic Design of Swales." M.S. Thesis University of Central Florida, Orlando, Florida, December, 1985. .1 Camp Dresser & McKee. "Final. Report-An Assessment of Stormwat-er Management Programs," Prepared for Florida Department of Environmental Regulation, December. 1985. Driscoll, Eugene D. "Performance of Detention Basins for Control of Urban Runoff." 1983 ,International Symposium of Urban Hydrology, Hydraulics and Sediment Control. University of Kentucky, 7.983, Florida Concrete Products Association. Pervious Pavement Manual. 1989. Harper, Harvey H. "Effects of Stormwater Management Systems on Groundwater Quality." Interim report for Florida Department of Environmental Regulation. January, 1988, Harper, Harvey H. "Fate of Heavy Metals from t[ighway Runoff in Stormwater Management Systems," PH.D Dissertation, University of Central Florida, Orlando, Florida. 2985, Harper, Harvey II., M. P. Murphy, and E. H. Livingston, "Inactivation and Precipitation of Urban Runoff by Alum Injection in Stormsewers," Presented at 6th symposium on Lake and Reservoir Management, North American Lake Management Society, Portland, Oregon, November, 1986, Hartigan, John P. "Regional BMP Master Plans," Proceedings of Urban Runoff Technology, Engineering Foundation Conference. Henniker, New Hampshire, June, 1986, pp. 351-365. Hartigan, John P,, and 'I'. F. Quasebarth, "Urban Nonpoint Pollution Management of Water Supply Protection: Regional vs, Onsite AMP plans," 1985 international Symposium on Urban Hydrology, Hydraulics and Sediment Control. University of Kentucky, 1985, pp 297-302. Hydrologic Engineer' i .ng center. Storage, Treatment, Overflow, Runoff Model lli~TORM". U.S, Army Corps of Engineers, Davis California, July 1976, Jellerson, David. "Impacts of Alum Sludge on Lake Sediment Phosphorus Release and Benthic Communities." M.S. i'hesis, University of Central Florida, Orlando, Florida, 1981. 37 Livingston, Eric, Use of Wetlands for Urban Stormwater Management,,, Design of Urban Runoff 1989, pp 4G7-489. Quality Controls, ASCE, lJ . Livingston, Eric, Florida et ai The Florida Development Manua].: A Guide to Sound Land and Water Management, Department of Environmental Regulation, Tallahassee, Florida June, 1988, Maryland Water Resources Administration. "Guidelines for Constructing Wetland Stormwater Ba,ins," March, 1987, Maryland Water Resources Administration, "Maintenance of Stormwater Management Structures; A Departmental Summary." July, 1985, Maryland Water Resources Administration, "Standards and Specifications for Infiltration Practices,1' 1984, Miller, Robert A. "Percentage Entrainment of Constituent: Loads in Urban Runoff, South Florida.'f USGS WRI 34-432.9, 1985. Rast, IV,, R. Jones, and G. F. Lee, "Predictive Capability of US OECD Phosphorus Loading Eutrophication Response Models." Journal of the Water Pollution Control Federation. Vol, 55(7), July, 1983, pp,990-1003, i Roesner, Larry A. "Aesthetic Implementa*_:.on of Nonpoint Source Controls," Proceedings of the Symposium on Nonpoint Pollutions 1988 - Policy, Economy, Management, and Appropriate Technology, American Water Resources Association, Bethesda, Maryland, November, 1988, pp,213-223. Roesner, Larry A,, Ben Urbonas, and Mica.hel B. Sonnen, editors, Design of Urban Runoff Quality Controls, ASCE, 1989, Saint John's River Water Management District, Handbook, Saint John's River Water. ManagemeApcant's ntiDistrict, Palatka, Florida, 1989, Schillinger, J,E., and J,J, Gannon. "Bacterial Adsorption and Suspended Particles in Urban St'ormwater," Journal of the Water Pollution Control Federation. Vol. 57(5), May, 1985, pp.384-389, Schuel er, Thomas R. Controlling Urban Runoffi A Practical Manual for washingtonnCounccileof Governments, Washington, D.C., 1987. Shaver, Ii, Earl, "Infiltration as a Stormwater Management Camponent, Proceedings of the Urban Runoff Technology, Engineering Foundation Conference. Neanniker, New Hampshire, June, 1986. pp,270-280, ~r 38 r r. --P c n ~~_-vo25 Livingston, Eric, Management. it "Use of Wetlands for Urban Stormwater. Design of Urban Runoff Qual 1989, pp 467-489, Quality Controls, ASCE, Livingston, Eric, et al, The Florida Development Manual: , A Guide to Sound Land and Water Management, Florida Department of Environmental Regulation, Tallahassee, Florida June, 1988. Maryland Water Resources Administration. "Guidelines for Constructing Wetland Stormwater Basins," March, 1987. Maryland Water Resources Administration, "Maintenance of Stormwater Management Structures: A Departmental Summary." July, 1986. Maryland Water Resources Administration. "Standards and Specifications for Infiltration Practices," 1984, Miller, Robert A. "Percentage Entrainment of Constituent Loads in Urban Runoff, South Florida." USGS WRI 84-4329, 1985. Rast, W., R. Jones, and G. F. Lee, "Predictive Capability of US OECD Phosphorus Loading Eutrophication Response Models." Journal of the Water Pollution Control Federation. Vol. 55;7;, July, 1983, pp.990-1003. Roesner, Larry A. "Aesthetic implementation of Nonpoint Source Controls," Proceedings of the Symposium on Nonpoint Pollution: 1988 - Policy, Dconomy, Management, and Appropriate Technology. American Water Resources Association, Bethesda, Maryland, November, 1988, pp.213-223. Roesner, Larry A., Ben Urbonas, and Micahel B. Sonnen, editors, Design of Urban Runoff Quality Controls, ASCE, 1989. Saint John's River Water Management District. Applicant's ' Handbook. Saint John's River Water Management District, Palatka, Florida, 1989. Schillinger, J.E., and J.J. Gannon. "Bacterial Adsorption and Suspended Particles in Urban Stormwater.11 Journal of the Water Pollution Control Federation. Vol. 57(5), May, 1985, pp.384-389, Schueler., Thomas R. Controlling Urban Runoffs A Practical Manual for Planning and Designing Urban BMPs, Metropolitan washington Council of Governments, Washington, D.C., 1987. Shaver, 11. Earl, "Infiltration as a St-ormwater Management Component, Proceedings of the Urban Runoff Technology, Engineering Foundation Conference. Henniker, New Hampshire, June, 1986, pp,270-280. 38 1 ~ v. ~j q f ze Stenstrom, M.K„ G.S. Herman, :„%,i T.A. Burstynsky. "Oil and Grease in Urban Stormw-,17~r," Journal of Environmental Engineering, Vol, 110k1), 1984,pp.58-72. Suwanee River Water Management District. Applicant's Handbook. Suwanee River Water Management District, Florida, 1986. Urbonas, Ben, and Larry A. Roesner, editors, Urban Runoff Qualitys Impact and Quality Enhancement Technology, ASCE, 1986. U.S. EPA. Freshwater Wetlands for Wastewater Management Handbook. a EPA 904/9-85-1.35, Washington, D.C., September, 1985. U.S. EPA. Results of the Nationwide Urb an Runoff Program: Volume 2: Final Report. Washington, D.C., December, 1983, Wanielista, Martin P. "Quality Considerations in the Design of Holding Ponds," Stormwater Retention/Detention Basins Seminar. University of Central Florida, Orlando, Florida, August, 1977, Wanielista, M.P. et al. "Best Management Practices-Enhanced { Erosion and Sediment Control Using Swale Blocks," Florida Department of 'rransportatiui! Report FL-ER-35-87, September, J 1986. I Wanielista, M.P., and Y.A. Yousef. "Best Management Practices Overview," Proceedings of the Urban Runoff Technology, Engineering Foundation Conference. Henniker, New Hampshire, June, 1986, pp.314-322. Wiegand, Cameron, et al. "Cost of Urban Runoff Controls," Proceedings of the Urban Runoff Technology, Engineering Foundation Conference. Henniker, New Hampshire, June, 1986, pp, 366-380. Yousef, Y.A., et al. "Fate of Pollutants in Retention/Detention Ponds," Stormwater Management: An Update. Publication 85-1, University of Central Florida, Orlando, Florida, July, 1985, pp. 259-275. 39 1 c i r. Ay d,i llc:r~_ S _ •t SECTION 7 WORKING PAPER EXHIBITS The documents included in this section do not represent any conclusions of the Committee, nor do they represent any facts developed by the committee. They are only intended to indicate the type and extend of { information presented to this Committee to assist in their effort to develop the conclusions and recommendations presented in Section V. r r. 40 r. ?i ii I r r i r 11,1!x`:':f~l 4I 1)I lG d y• mow-.. EXHIBIT I WORKING PAPERS FROM MINUTES OF MEETING ON c JULY 24, 1991 COMMITTEE USER FEE ANALYSIS a I PRO'S 1. The Storm Drainage Department would not be competing with I other departments for the same budgeted dollar. 2. More equitable because all improved property pays. 3. Allows the City to address present problems as well as future problems, 4. Can be used as an economic and redevelopment tool. 5. Permits cost/benefit analysis for projects. 6. Allows for proactive preparation. 7. Increases individual responsibility/provides incentive for quality and quantity control, 8. Permits long term planning. 9. Can be phased in over several years. 10. Allows funding for other priority needs. 41 Y. :r r CON' S i 1• Lack of urgency/EPA regulations currently do not affect Denton. 2. Shifting payment from ad valorem to user fees. 3. Financial burden to universities and schools. { 4. User fees are more regressive. 9. User fees are not tax deductible. I 6. User fees are considered flexible taxing. 17. User fees are considered another taxable method, 1 c I v 3 EXI 11131T 11 WORKING PAPERS AUGUST 29, 1991 DRAINAGE UTILITY COMPARISON CHART OF OTHER CITIES ARLINGTON AUSTI~J _EiEDFORD EUI E.SS GARONO___ . POPULATION 253,000 480,000 45,000 38,000 189,000 PROJECT STARTED AUG 1989 JUNE 1989 AUG 1990 IMPLEMENTATION OCT 1990 1982 SEPT 1991 JAN 1991 DATE RESIDENTIAL BY UNIT BY UNIT BY UNIT BY UNIT TIERED x:7000 SO FT u PER WTR MTR PER UTILITY BILL %000-10,500 SQ FT >10,500 SO FT MULTI FAMILY BY UNIT BY UNIT BY UNIT IMP. ACRE BY UNIT WHO BILLED OWNER OCCUPANT OCCUPANT OWNER OCCUPANT PER WTR MTR PER UTILITY BILL PER WTR M7' , PER WTR MTR PER UTILITY BILL+ WHICH RATE APARTMENT COMMERCIAL RESIDENT: COMMERCIAI. COMMERCIAL COMMERCIAL/ PER WT'R M'fR BY OCCUPANT BY OCCUP 0' PER VVTR MTR BY OCCUPANT STRIP BILLED _ _ HOSPITAL YES YES YES YES YES T CHURCH YES YES YES YES YES SCHOOLS YES NO NO YES YES GOVERNMENT YES NO NO YES YES USE CONSULTANT NO NO YES NO YE OTHER k PRELIMINARY NO UTILITY, L FEES NO CHARGE ~I r' Pi EXHIBIT III WORKING PAPERS AUGUST 21, 1991 COMPARISON OF DRAINAGE UTILITY FEES OF OTHER CITIES IMP COEFF DENTON ARLINGTON AUSTIN BEDFO iD EULESS GARLAND RESIDENTIAL $1,43 $1.00 $1.30 $2.50 $1.60 <SF 7 $1.00 SF 7--1C,500 $200 >SF 10,500 $3.00 MULTI FAMILY 016 $1,43 (5) $0.50 $14.04 (1) $2.50 8.86 (3) $13.07(4) COMMERCIAL 0.9 $12.61 (5) $10.00 $14-04 (1) $11.82(2) $12.95 (3) $19.60(4) HOSPITAL 0.25 $3.50 (5) ? $14.04(l) $4.27(2) $6.82 (3) $5.45 (4) CHURCH 0.25 $3.50 (6) ? $14.04 (1) $4.27 (2) $6.82 (3) $5,45 (4) SCHOOL DIST. 0.25 $3.50 (5) 7 ? $4.27(2) $6.82 (3) $5.45(4) UNIVERSITY 0.25 $3.50 (5) ? $0,00 WA NIA $5.45(4) I GOVERNMENT 0.25 $3.50 (5) ? $0.00 $4.27 (2) $6.82 (3) $5.45 (4) VACANT 6 $4.77 3 GENERAL NOTE ALL FEES EXCEPT RESIDENTIAL HAVE BEEN ADJUSTED FROM FEE PER IMPERVIOUS ACRE TO FEE PER f(Cf J PER ACRE OF DEVELOPMENT ; SPECIAL NOTES: (1) AUSTIN -MINIMUM CHARGE OF $2.63 PER MONTH. STRIP CENTER OCCUPANTS AND APARTMENT 1 OCCUPANTS BILLED INDIVIDUALLY SINCE AUSTIN ESTABLISHED THEIR UTILITY PRIOR TO S.B. 140 O ! THEY MUST MAKE ADJUSTMENTS IN ACCORDANCE WITH THE LEGISLATION I (2) BEDFORD - BASED ON IMPERVIOUS SURFACES PRODUCING 9.5 TIMES THE RUNOFF OF VEGETATED AREAS AND AVERAGE SINGLE FAMILY LOT = 8,840 SQUARE FEET WITH 2,727 SO. FT. OF IMPERVIOUS ARE X r - - k: EXHIBIT III (conlinuod) (3) EULESS - BASED ON IMP. COEFFICIENT OF 0.5 FOR RESIDE NTIAL,GOVERNMENT,SCHDOLS, CHURCHES AND HOSPITALS IMP. COEFF. OF 0.35 FOR PARKS AND VACANT LAND. IMP COEFF OF 0,65 FUR MU1.71-FAMiL`( r IMP. COEFF OF 0.95 FOR BUSINESS, INDUSTRIAL AND MISC. (4) GARLAND BASED ON $0.05 PER 100 SQUARE FEET OF IMPERVIOUS AREA. CHARGE OCCUPANT. OF THE PROPERTY. 4.! (5) DENTON - BASED ON ERU OF $1.36 PER MONTH AND $14.01 PER IMPERVIOUS ACRE. (AMOUNT NEEDED TO FUND CURRENT DRAINAGE DEBT AND OPERATIONS.) (6) S.B. 1409 AMMENDED H.B. 1567 TO SPECIFICALLY EXCLUDE VACANT LAND c NOTE FOR MULTI-FAMILY, DENTON, ARLINGTON AND BEDFORD BASED ON CHARGE PER UNIT, r AUSTIN, EULESS AND GARLAND BASED ON CHARGE PER IMPERVIOUS ACRE. COMMERCIAL THRU VACANT BASED ON ONE ACRE, EXCEPT ARLINGTON WHICH IS A FLAT RATE. r ri 2r y r., m - -r t { C {V y 'S is w i1 EXHIBIT IV r WORKING PAPERS NOVEMBER 16, 199( 1 RELATIVE IMPACT OF VARIOUS FEE METHODS (3 T K 331, ffei;i v\ f J e~ {`j +('f'~I 3C •)Q: f + s4 \ >~i;~) i.1 ° , jj SINGLE FAMILY 5715 0.35 2000 $897,OB6,978 24,891 19,594 $335,373 $336,258 $336,269 $336,655 (3307 (1158) (14,406 (19,214) ($261,191 ($261,968 {$261,972 976 4,6831 $80,5119 80,369 00,369 $0,059 MOE31l.E HOME 797 0.6(} 478 $21,474,855 (1161 61 (97 ) (1,210 (1,606) ($21,938 (121,900' (21,897 DUPLEX 48 0.35 17 $12,210,976 210 164 $2,829 $2,818 $2,8151 $4,582 (278) {$3,807 ($3,794 ($3,790 MULTI FAMILY 624 0,79 491 $165,584,7;10 6,1+13 857 ($$811,377} ($1181,24 ($$81,216 $62'140 COMMIRETAIL 702 0,90 632 $367,174,339 7,898 6,189 $106,415 $106,218 $106,215 $137,792 OFFICE 176 0.90 159 $16,430,504 1,984 1,555 $26,732 $26,680 $26,687 $6,166 INDUSTRIAL 831 0.70 582 $366,777,994 7,270 5,6197 $97,954 $97,771 $97,771 $137,643 (22,777 ($310,970 ($31(1,549 ($3`10,5511 INSTITUTIONS 1601 400 CITY 25 0.25 6 77 60 $1,037 $1,034 $1,030 COUNTY 33 0.26 fl 103 81 $1,3138 $1,387 $1,39D DISD 303 0,25 76 948 743 $12,773 $12,744 $12,751 UNT 415 0.25 104 1,297 1,0161 $17,475 $17,441 $17,436 TwLI 270 0.25 68 844 661 $11,372 $11,347 $11,344 STATE SCHOOL 250 0.25 63 781 612 $10,523 $10,`'107 $10,503 STATE 25 0,25 6 78 61 $1,051 $1,051 $1,047 FEDERAL 30 0.26 8 94 73 $1,267 $1,261 $1,253 CHURCHES 250 0.25 63 781 612 $10,523 $10,507 $10,503 PARKS 525 0.00 (6,643) ($90,708 ($90,575 ($90,573 VACANT 6041 0.00 $276,121,363 $103,622 TRANSPORTATION 3436 0.00 AGRICULTURAL 0 0.00 $8,905973 $`3it14 a TOTAL 23296 4759 $2,131,767,712 59375 46615 $8001000 $800,000 $800,000 r 300'x0 ,v (TOTAL) 20252 3535 44124 58675 $800,000 $800,060 $800,000 $60000{1 1 MONTHLY 01-IA IGE " IMI'- IMPHRVIOJS ANNOAL CIIARCIt 1119 IMNIkt VIO11N MINI( $168.11 (226.32) 14.01 (1 SI+IJ - SINOLB I+AMB.Y UNIT ANNUAL CEIANOR E'BR SEW $13.47 (18,13) - 1.12 ~ 1~6 SIRII- HOUIVIUKI'MOIDRN'I'W.tM ANNUAL IIEIA9OkI 111IR IiNI) $11416 (10.63) - 1.43 ~4 p91 < •ORI(IINAI.N(JNREIPSARBNASEIf)ON111RPI.ANNIN(1 DIIPAR'1'MIIN'['/OEs51NOLl(FAMN.YRI:41L)itsliAf.ACNIiSANOANAVNNA0Ii 1Q000S1l L,QT. NIIMHEIR31 i() RHE4.NLT AOJUMRr op 1118 NOMBRR OPACRUN BASED ON 11111/Oil SENOLIt I'AMILY UNPIN AND A IQ000 S11 LOT, MOIL IL N I EOM ILS' V91i1I A IM SO t0 AC(X) RUINO LY IIASHD ON 5,000 51+ 1.01'. ( Y. 1 > 4 f~ t EXHIBIT IV (conlinu©(i) ' NOTES : (1) DENTON COUNTY APPRAISAL DISTRICT IS THE PRIMARY SOURCE OF DATA. OTHER DATA IS FROM THE CITY OF DENTON PLANNING DEPARTMENT OR IS ESTIMATED, (2) ArPRAISAL DISTRICT DATA INDICATES AN AVERAGE OF 32,026 SF PER RESIDENCAL LOT AND PLANNING DEPARTMENT DATA INDICATES 17,280 SF. 8,000 TO 12,000 SF IS CONSIDERED MORE TYPICAL, BOTH NUMBERS SEEM TO INCLUDE RESIDENCES LOCATED ON LARGE ACREAGE. 10,000 SF PER RESIDENCE IS ASSUMED FOR USE IN THIS ANALYSIS. (3) ASSESSED TAX VALUE IS ASSUMED TO INCLUDE ANY ALLOWED EXEMP71ONG. I~ i V ! .af f! iq of ov t ,a U, CL f.r tv r~ h] l `3 ~.f 9 AI t r, e } 1 SECTION 8 SAMPLE FEES 9 e h8 C # e ( EXAMPLES OF CHARGES FOR STORMWATER SERVICE ~ USER FEE VERSUS AD VALORUM TAX d TYPE r7P APPRAISEI) IMPER. IMPER. USER FEE AD VALORUM CUSTOMEIq_ I ACRES - - VALUE _COr:FP _ACH50 SFU _RANGE I RANGE 11 TAX RETAIL 7.408 $2,767,504 0.95 7.038 88 $1,183 $1,693 $1,039 RESTAURAVT 0,540 $290,244 0.95 0,513 6 $86 $116 $109 BUSINESS 9.595 $723,620 0.50 4.798 60 $807 $1,066 $272 SMALL BU.14NESS 1.325 $91,230 0.50 0.663 8 $111 $150 $34 STRIP CENTER 1 7.220 $4,372,216 0,95 6.85.) 85 $1,153 $1,552 $1,641 STRIP CENTER 2 8.559 $3,403,403 0.95 8.131 101 $1,367 $1,840 $1,2771 STRIP CENTER 3 3.526 $2,206,709 0.95 3.350 42 $563 $758 $828 APARTMENT 1 9.242 $5,008,306 0.79 7.301 91 $1,227 $1,652 $1,879 1 APARTMENT2 3.004 $1,793,806 0.79 2373 30 $399 $537 $673 l APARTMENT 3 0.790 $512,016 0.79 0,624 0 $105 $141 $192 CHURCH 1 2.412 0,56 1.360 17 $229 $308 CHURCH 2 3.802 0.87 3.307 41 $556 $748 BASED ON : ANNUAL CHARGE PER IMPERVIOUS ACRE - RANGE I $168.10 RANGE II $226.28 TAX RATE (DRAINAGE SHARE) $0.03763 G t 61. ry N ~1 I it e 'CITY' C0UNCI: LEE, I_I yl 1. _Y l.- V "4 ~ - jf ooooaoouao i "o - , Q00 or ° 4 -.r_k `*ppQti A y r Ckt « .Q 4 J' y - Q1 F ~ .lrr+ ~O _ OC t + - 44. 11-} SI H _.a y nrti. ~...1.4~ 1 1! -1. r.l.r J_.14 1 _l ~ CITY COUNCIL REPORT FORMAT A~i'rrcl;~llcrii_IFIS ,?s~ TO: g- 9,Z) Mayor and Members of the City council / FROM: Lloyd V. Harrell, City Manager .SUBJECT: Approval of a tux refund to Moore Business Inc, RECOMMENDATION: `T&e ax .epartmeni; has received a supplement from the Appraisal T7lstrirt for 1991 maJcing' a correction to the appraised value based on :.z protest bs, Moore Business Inc, reducing the tax they o1yed in 1991, t,loore Business Inc- is clue a refund which tine Tux Technician recomme SUMMARY: nds. s ~ governing 31. 11 of the Texas Property Tax Code rega.ires the approval of the € body of the taxing unit Business is due a refund of$g,864,25foilCitIn excess r $ 5., y AccountoN 0273300 due to a reduced appraised value in 1991, BACKGROUND: Moore Business Inc. paid tficir 1,991 tax in 1`uL1 on January 21, c A supplement causing a reduction in appraised value reduced the taxes clue for 1991, This reduction in taxes warrants a refund of $ 6,804.25 due to Moore Business Inc PROGRAMS, DPARTMENTS OR UROUPS AFFECTED: The Tax Department and the tux account of Noore Business Inc, FISCAL IMPACT: i $ 6,864.25 I RESP FULLY S18 I'L'?EI j CLl y V. 11,z rell City Manager Prepared by: am0 Vic Schneider Title Tax Technician Approved: y me Harlatz J- cPfers Jz itICe Treasurer 2 fi33G/3 ,k 6Dn t2,bno r P LIII LAPIII N5 x 2r r13rN18 H2 64 (211074) , Il 1nRR +15 1 SrRl+l''% CII FI~ERLAI'it 1_ttnnRp k. SEuUU1A PINK IFEYI9L r Hr `+/414-II\\J U L1LL, 56r'IIU 7 ? 6,11111 5br 41P -5 0~ 1;115 A55F53LU 181it ~ ~Y11L yIi'15I 1111" nn Y'Y , 4 6 ty_ tG 1,7 i1V r 1AXAIiLI lrnlR - ,'i2 1 `!l r L"111I4V1 '01r 9~1 rf LIIS, FUri RFC[ 366 .52 IhX A`11 { 51'1,' lXl:'aPtlnrJS; S11PP C11NLI I.- IIngGL r t 1 u ° OO -0 n0UFP H9 FP' . . - Sr)r43 LA 41) Fly x n,oin 35x4 R341{ilrS- T 9 V6 •3, DLIICK Ilr Lr11 391} R ]BPIF ll3 I ' 3,1191 a M1 NO~k'~I~Hr +A LrIUl1i S I 9 I jrl/1H) r \-4 YOCNU!' Ili lld f~ 11 (1T RT!' P X b 111921 q21 c} 71,751 51 SUS 1, 1 DLULRINII i~ IS A l13E53F. / • j421 -5101)o PU1~bElk`r RFGI'011 fAXADL 21921 2P, 31 -34.26 + e~i 1. rt9i Ii01r SU'i, C1f5r EVS, 4 IR990 IAX A t 94,05 - 1 , 1I11011S01' / Pp CUDE.I C - GHAIIGL UU£p LXE,,.PI IUNS - - - - - - - 94x401 1-AND 4N3 S 9 11,910 Ir 1.7313 12137 2r 1111534 SDU 111N{DG 1'.,-RLUCK 1r 1-01 1 ~~~a~- ~ y IupR +Jn9 ? Ir27Rr 080 MUURE "SlillNti {1G 51I1151 110n +1P-""'1'J'i 935 `Ir 011435 .0 1 It 715 FIFLO III( IIF 5-25,)? Cn5 113SE•95ED I ?12)0, PUO 31 01,935 -Ir 0119'55 LAKE FORE ST, LL 00()4J dTIIIL3I I, III, HIS, Cu')' Fu4 IhXAOLL x 2,2 0,000 1 43A,116 - 8h4,26 RFCEIPI 1AX A'II x 15112.20 n I`1a112 L XL`iPIIUNS I 511PP CUDE.t C - CIMN4E _ 4 C1111R1 IIR I/f l+. JIIUli 1."L 111 ^ . _ rig d + 1 ,03R 2Pr03P _ LAIf) H$ J1 • r °,11.5 r 5 J+Z'1452 ll4i'11 3nUTH9ILY , IILIICK 191 LUI 6r I'4PR NS S- i r'- U"S7 KAY, RIIDEItT g1'r'1 o/20ty/ -1l 111, l 3,563 33,563 6116 Rku41Cti~ L. l.!1' 51104• - 6 111 PCF U+l 51 [IF C E I CU5 ASSES 33156 -5'000 t t 8,563 -34.25 DLIJIUN, 1 !b?il5 TAXA 4 I' F95 PS u~ t, Hu,i9 415 L'IT r~4I 50 t' S0 i, C 1 y 19NSP TAX 1 + I'T 1( 1NS1 C 13 fIlA W1i L. _ P CI)D L - 'I UDEI, H9 Fi; - - ~ x O+RIS 30,815 _ ` - - - - - - - 7 LAND HS v 1481.11671'1'1) / 311)61111 DLF, IVLoc, 19, Lf11 Rr 't~' r IupR N$ S 1 91419 291429 CCIIRHICI', •.1L1 I~~ / 0 113 RIDbFC Jl51 1H/2111'1///n11 I r, 60,244 _5,000 r11 CDS AP5E58LU I ! 01244 60,214 x 7bn15 gllllt: 11,5 RU6EC LA PL`+1IM, I ~ uFCEIn I A X !t Sr74p . 097.83 -34.25 I+ I,NIiiIE91 I:'Ilr SUS, (1!i, LO) 4 I9 0 IAX AMT i 163 SP / r 'r l' I, ILil,t 10JVfi; 1119 ) r 3UPP Con, c - CNNE r * _ + Allpf' 1 -1S l..- . r/, - - _ _ - . - - ^ I n II ti` r r. ! i f I CITY OF DENTON CITY COUNCII, AGENDA RE L'E5T PORM~ DATE OF CITY COUNCIL MEETING: ; August 188 lqg? ITEM TO BE PLACED ON AGENDA: 1. Word item exactly Include any Advisory Board recommendations, on agenda. 2. List backup material, 5:00 (to be submitted no later than P.m. Wednesday, prior to the Counr.l meeting,) 3. State the order in which the the agenda, item needs to appear on A. Tax Refund Consider approval of a tax refund to Moore Business Inc, for $ 60864.25 I Consider approval of a tax refund to Stephen Irving/ CTX Mortgage Company for $ 689.58 D. Backup materials consist of Application for Refund, the copies of City records, copies of Appraisal District Supplement, copies of cancelled checks, attached to the Proper formso + C. Order on the agenda is at your discretion, THIS FORM IS TO BE SUBD! Of T~i wE ,K PR OR Tp IE -c,- BY NOON OF THE s}ONDAY RE- EG Lei R p(1' Note: Please use a separate request form for each item that is submitted, 2633C/2 `V Y. REPORT FIOR05DW 08/03192 AT 21:49 O V E R P A Y M E N T S PAGE 4 C CUNT NO. RECEIPT NO. NAME ADDRESS AMOUNT STATUS OF PAYMENT 14 63300000 91/10/27-0090 GATT T, gg9ERT R FAIRFAX RD 34.26 OVERPAY 12700000 91/10/27.0094 HAROOUR, IRVIN M CRESCENT ST 04.20 OVERPAY 0 1111 -W 2JL..aUAJ?AY-- A 31000000 9 IO/27.0098OtlRE 6 5 NE 55 I ND xr' a r> a )-30E ? b 6b ,20 0 PA RP; } 73600000 91/10/28-0004 WADDELL, ALICE RAMSEY ,7,19 OVERPAY 62600000 91/10/28-0007 JANSING, DANIEL L DESTIN OR 0.02 OVERPAY 66300000 91/10/28-0019 SCHEI.L, JAMES D FREEDOM LN 137.01 OVERPAY 4 0 27600000 91/10/29-0007 ROACH, OEOROE 0 d MARGARET ROBINWOOD LN 0.02 OVERPAY o ci 03 36800000 91/10/30-0006 WRIGHT, GEORGE W NNIOHT ST 0.04 OVERPAY 02 64100000 91/10/71.0018 WILLIAMS, JOHN DOWELL M4S MIMOSA OR 0.02 OVERPAY 2J y~ 02 179000DO 01/10/31.0037 WILLIS, I.,IUI5q CHAMBERS 61 151.39 OVERPAY TOTAL OF OVERPAYMENTS 37,432. 14 <C~ 0.00 L it 1 , { I r. ~•s , I T Y~~.~- COUNCI: r I t -.-.rte 'to~nnaaoaaonoo,, r~ w - t QQQ{ OF 0 R 1,7 o r•- l-t-~4 Z. f DUuLQ y Y. C. kY k0llda NAY x'425 CITY COUNCIL REPORT FORMAT fI ida 4wn__5 TO: Mayor and Members of the City Council Le.li~.~/~z FROM: Lloyd V. Harrell, City Manager O SUBJECT: Approval of a t-,tx refund to Spephen Irving/CTY Mortgage Co. ~ RECOMMENDATION; The Tax Department has mail.ect an Application For I?e,'und to the I taxpayer's mortgage company. AlI completed forms and necessary documentation have been returned, requesting this refund, which the k Tax Teefinic.ian recommends. SUMMARY: Chapter 31.11 of the Texas Property Tax Code requires teh approval of the governing body of the taxing unit for refunds in excess of $ 500.00. CTY Mortgage Company has requested a refund In the amount of F389.58 because they overpaid the taxes on Agcount # 1}7360 in error. BACKED;' CTX Mortgage Company made a payment of $ 689.58 on January 21., 1932 and again on January 31, 1-992, This resulted in an overpayment of $ 689.58. A tax refund is due, PROGRAMS, DEPARTMI3NTS OR GROUPS AFFEC:TfiD; The Tax Department and the tax account of Stephen Irving. FISCAL DIPACT: r 689.58 NESPI' FULLY SU N Tj,D: Llo V. Harrel _ City Manager Prepared by; ame Vic Schneider Title Tax 'Pechriiciatt Approved: )aItmiee Ilar)n Jefl'Treasurer 2633C/3 i° i c v i slate Properly Tax Board RefundApplloation 31.1 t(4/021 APPLICATION FOR TAX REFUND CoOecting Office Name Coltecung Tax For a S (axing Units) Address - - { City, Stale, Zip Code w-- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - In order to apply for a lax refund, the following information must be provided by the taxpayer. y _ _ _ IDENTIFICATION OF PROPE/t RTY OWN ; Name, F-- °3 j v l c~ 4 Address; " , Telephone Number (ff additions! information is needed): j IDENTIFICATION OF PROPERTY: - , Description of Property; Address or Location of Property; 1;2 Account Number of Propem ' Recaipl Number: INFORMATION ON PAYMENT OF TAXES: or Tax Name of Taxing Unit Year for From Which Refund Which Refund Amount cf Is Requested is Requested TTaxePaf ment Amount of the y Taxes Paid Tax Refund 1 Requested 3.4n 19 19 2_ $ S~ $ _ 19 19 $ S $ - le c Taxpayer's reason for refund (attach supporting documentation);y "I hereby apply for the refu d of the above-descdbed taxes and Certify that the Information I have given on this form rs Ir co rect." 194 Srgna re --r~~ s 75 9 Dat® of Application for Tax Refund - - - - - - - - - - - - - - - - - - - - - - 1_ DETERMINATION FOR TAX REFUND: - Approval Disapproval h Signature of Authorized Officer - _ Dale Signature of Presiding OHHIcer(s) ofof Taxing Date Unit(s) for refund applications over $500 Date Any person who makes a (slat entry upon the foregoing record shall be subisot loons of the followin not more than 10 years nor iota than 2 yoars and/or a One of not more then $S 000 or both such: tlnesand ' fl Imprisonment: 2, confinement In (all for a term up to 1 year or a fine not to excetd $2,000 or both such One and Imprisonments set / forth in Section 37.10, Penal Code. REFUND h n c v. e; v i F q~ 1 CITY OF DENTON CITY COUNCIL AGENDA REQUEST FORMA DATE OF CITY COUNCIL MEETING: August 18, 1992 ITEM TO BE PLACED ON AGENDA: 11 Word item exactly as it is to be placed on agenda. } Include any Advisory Board recommendations, I 2. List backup materials (to be submitted no later than 5:00 p.m, Wednesday, prior to the Council meeting.) 3. State the order in which the item needs to appear on the agenda, A. Tax Refund Consider approval of a tax refund to Moore Business Inc, for $ 63864.25 Consider approval of a tax refund to Stephen Irving/ CTY Mortgage Company for $ 689,58 B, Backup materials consist of ;,pplication for Refund, the copies of City records, copies of Appraisal Dist-let Supplement, copies of cancelled checks, attached to the proper forms, C. Order on the agenda is at your discretion, , THIS FORM IS TO BE SUBMITTED BY NOON OF THE MONDAY °I OF 1 HAP! : K PR OR TO T E R 'G L R C0_U 'C I I, :0TT I NG- Note Please use a separate request Form for each ~f item that is submitted, 2633C'2 R I r1 r V 1~ r i ' -r l:J f•S >7 1 , t . t I • +i I I t 1)14 I r y~ { f,. ...,rCU,•,G, lsl~,~,1 II'.i ~rY7F~liRCk Nv 9 957 11995 MORTGAGE COMPANY JAN. 15, `'n svbsidrary of Cenrex corporatlo,, DAM I992 - ' P.O, BOR 19000 . ALIAS, TEXAS 75219 - `J 4 t T. enNK on t, cAn1,Ano, rcx;s-- - -T 9!~' -UOLr.ARS 47 Ci:rJTS~97< < - - 0 Voln 5 fFNOTCASNF,DWITIP1J180DAYS t T'I'JO 51 rN~?'U7(,FS F?EpUIi;ED OVf; 71 01000.00 lf3f CITY Ur- pL1!'rQl"I TAX OFF. X l a.~ 1 f PAY TO THr nun+o lze,Aosrc rune 1{ OROCROP: 7_15 E 1dCKM4F.Y ST. } V -fx rya . 03, _ ' J` AUTHOR7t E0 SIUTATUPr nR1t9r7571+R ~14f1 oII.~ '000000 tl 7 711' r It F s+ 1 RE U71 NOR OtiO WOR/ 10 8T 20;34 l~ 'V O V E R P A Y M NECFIP7 No. N T S NAME PACE 2 __ll 2946000000 00/07/12-0001 BROWN. ,TIMMY DAI. E, ADDRESS 6 AMOUNT D 'S 112600000 90/07/12-0006 MCOLELLAN, C J A VIRGINIA L STATUS Of PA YM F.N1 1 kn 0833000000 0612400000 90/07/26-0017 TRADING POST SALVAGE A71.ns DR 189.96 OVERPAY ~0 0874200000 90/09/3~-0020 MAINS, SHOA8KIN0 LOT S'e gVICE E UNIVERSITY D 2,00 OVERPAY 3909700000 90/09/03-0099 CALLAHAN JAMES E7AL TEASLEY # 30 L 1.31 OVERPAY 8.62 OVERPAY 2342400000 90/09/06.0001 KERR, WAL TER R S BONNIE BRAE 0 1 2872600000 90/00/17- W HiCHORY ST 8.90 OVERPAY E~ 0032 JERKINS, FLOYD HROADWAY ST 965 OVERPAY 8366660410000000 90/09/10-0040 MORRIS. pL VNN C TEXAS BO ST 4.64 OVERPAY r .0000 90/09/20-0018 SHERROD. JACK C W HICKORY ST 3.87 OVERPAY 34463000 +n +u 00 90/09/20-0020 CAREY, L+VDAL FM 1830 80.76 OVERPAY A 0021000000 90/09/28-0148 EAST MLKINNEY MF.hY MET 16,1 OVERPAY a; 02972000000 90/dA/?8.0182 R1L0Y, BILLY MATTHEW F MLKINNEY 3T 782.27 OVERPAY 1 ¢U "1 +x'+02246608000 90%10/01-0208 WILLIAMS, LORAN KAY MANHATTAN OR 1.24 OVERPAY MYRTLE J N ELM ST 33.82 OVERPAY OADWEAD DR 2.06 OVERPAY 02413800000 90/FO/02-0011 OOHLE. GEN 1 03387600000 90/10/02-0014 GEENEKOOHLKEE HUII.DING PRODUCTS BRELLEA 03279200000 90/10/02^0016 GOHLRE, CENF BROADWAY 6T 2.21 OVERPAY 90066600000 90/10/02 N BELI. AV 2 . 89 OVERPAY + 03261700000 90/10/02-0018 gpHLKEOHMATTHEWLGINO PRODUCTS E MCKINNEY ST 3.68 OVERPAY E 03023600000 90/10/09:0001 ORAUS, PATRICIA MCKINNEY 6T 9.26 OVERPAY 03479300000 91/01/01-0009 FIRST WESTN NAIL SK-CARROLLTON WDIALLLAS DR I2.t7 OVERPAY 03264800000 91/01/29-0066 RE-SE INV INC LOWWAKS ST .97 OVERPAY 03626000000 DI/02/25-0024 MCDADF, WILLIE MAE HODGE SHADY OAKS DR 23.18 OVERPAY 08109200000 91/04/03-0062 CARR, WALTER MO W UNIVERSITY D 9.61 OVERPAY 03568000000 91104/03.0629 MCGREOOR, JOEL 1-36 A lA1. ST 10,82 OVERPAY 02816400000 91/04/07-0394 MODONALD, STEVE T 1-36 A 0146 1.00 OVERPAY PAY 03989100000 91104/00.0988 R MARTINO CHiLORENS TRUST 5 LOCUST -lf2 34 2 ..128 7 OVERPAY 0,03 OVFRPAY 00192300000 9110 4110-01615 SHAFE R, ANTHONY 8 N LOCUST ST 02100600000 91/04/10-0186 FRADY. OHII ANT W HICKORY R 676.40 OVERPAY 02106400000 91/04/10-0225 PHIPPS. MANN C LA PALOMA DR 0.01 OVERPAY 03092500000 9!/04/10-0229 LOTT, JOHN R BRADLEY ST 6,86 OVERPAY 06629000000 81/04/10-0230 57A RRE TT. ROBERT W BRADLEY ST 6.86 OVERPAY 08629000000 91/04/10.0231 READ, STANLEY . ROB PAISLEY ST 6.86 OVERPAY (1 90279200000 91/04/2010!41 THE VIANORY 8LUEH3R0 OR 0,01 OVERPAY , 03307000000 6I/D4/24.0066 GRAY ETHEL WOODS W UNIVERSITY p 0,01 OVERPAY 002240Q0000 91/00/03.O1t'7 9URR6wGHS MARK A UUNOAR g7 29 .96 OVERPAY 628632v0000 91/05/03-0272 ST ANDBEWS4 CHUHCII OF GOD IN CH $HVLARK OR 10008 OVERPAY 11071900000 91/06/04-0164 MITCHELL, JANE 8 MADDOX ST 2 OVERPAY PW 14.62 OVERPAY EVERS ' 14736000000 91/06/04-0196 IRVING, STEPHEN S VEI W W-- 380.81 OVERPAY SA.A 1/07120(I 000 91/06/04-0?16 SOUTHWEST T111l III OF AM YOUTH WESTVIEW TR 89.60... OVERPAY,,,,_____ 12216000000 f)t/08/04-0448 OATLfN J W 6843.68 OVERPAY - ASHOROFT LN 320,7920,79 4~ V AY 90217100000 91/06/23-0003 TL 6000Y INC 00279200000 91/06/21-0004 THE VILLAGE LAUNDRY VARIOUS 1.208.66 OVERPAY 03299800000 91/06/06-0006 COLLINS. C H W UNIVERSITY O 3.24 OVERPAY 02924500000 91/06/11-0021 HARDESTY. GEORGE T HILL ST 27.32 OVERPAY 63030700000 91/06/12-000) TOMPKINS. TONY N LOCUST Si 9,30 OVERPAY 01029200000 91/06/23-0019 MONEIL, JOHN TFASLEY #270 L 73.63 OVERPAY 10002000000 4}006/24.0004 gEECE, D J TEASLEY 0129 t. 10 24 OVERPAY 03048100000 93/06/00^0032 PI DAVID F TEASLEY #163 L 0.27 OVERPAY MAPLE ST 498 OVERPAY 24..14 OVERPAY - 1 V IV RE Sy_~FIORO6DW 08/10/92 AT 20;39 M'( CQ'p ONE NO. O V E R P A S RECEIPT No. Y M E N T 2946000°00 90/07/12-0001 pROWN DALE NAME ADDRESS PAGE 2 6112600000 90/07/12-0006 MOW, JIMMAMOUNT ELLAN, Q~ 0612400000 00/07/26-001 C Y 7 J 8 VIRGINIA L STATUS OF PAYMENT f\ 0633000000 90/09/10.0004 MAINSNpHOYST SALVAGE ATLAS DR 189.flU OVGNy C1CCC' 0874200000 BO/09/31-D02A BUTOH'S 3369700000 90/09/03 SERVICE E UNIVERSITY D 2•00 OVERPAY -0093 CALLAIIAN, PARKING LOT JAMES ETA I. Ti N 30 L 1.31 OVERPAY 0 90/091-0001 234240000 1 2872600000 90/06/19-0032 RERR. WALFERA W S HICKBONNIOREY u RAE AE 6 8,32 OVERPAY 3604100000 90/09/10-0040 MORRIS, OLYNN C , 90 OVERPAY - 8666000000 90/09/20-00 BROADWAY 57 9,66 OVERPAY f m -a 344 „HERRO TE MAS ST 4.64 OVERPAY Ti 6600000 90/09/20-00 1209 S"E D, JACK C W HICKORY ST 3,87 OVERPAY 002 190000 0 9D/09/29~014 CAREY, LYNOAI w . FM 1610 d0. 7G OVERPAY r n. *29720000p 0 4 Og 8 EAST MCKINNEY MEAT Ml 16,01 OVERPAY 0/ /28-0192 RIY, BILLY MATTHEW 716- c109 600000 g00//1010/0/01-0166 WILLIAMS, LORAN KAY E MCKINNEY !IT 27 OVERPAY ` ~ 1102246600000 10206 HINDMAN, MYRTLE J MANHATTAN no 1.24 OVERPAY 02413:18900000 90/ 410/02-0°11 N ELM ST 38.82 OVERPAY 03387600000 80/10/02-0014 GOLKE, GENE A GENE COLKE BUILDING PRODUC T S BROADWAY DR 2.36 OVERPAY OVERPAY 90066600000 90~10/02-0016 GENEK6pH gN4F6UILDINO PRODUCTS WAY ST 2.21 R DELL AV 2.6 OVERPAY 03251700000 90/10/02-00 f6 p 8 OVERPAY E MCKINNEY Si -3-68 0 034783ooooo 91/01/0j_0009 0623900000 90/00/09=0001 OOHLKE, MATTHEW CRAUS, PATRICIA E MCKINNEY ST 6.20 OVERPAY 03204800000 91/00/29-0065 FIRSE WES INNNAIL BR-CARROLITON DALLAS OR 1.17 OVERPAY 03626000000 91/02/26 AC HOOGE: WILLOWWOpO 5T 23,18 OVERPAY -0024 MCDADE, WILLIE M 1i 08109200000 91/04/03-0062 CARR. WALTER MD WL tlIVERSI TYR O D-61 OVERPAY 03689600000 91/04/03.0529 MCpREGGR, JOEL 02516400000 91/04/07-0384 MCDONALD, STEVE T I 5 1-35 LOCUST NDUSTRIAL Si 10.82 OVERPAY VERPAY 03999100000 91104100-0996 R MARTINO CHILOR A x146 f.17 OOVERPAY 03192300000 91/04/10-0166 SCHAF 'R, ST 34.26 OVERPAY 02100600000 91/04/10-0196 F ANTHtlNY E NS B TRUST W HIIC KORYST}I2 0,03 OVERPAY 02196400000 81/04/10-0226 PRADP, VMARK LA PALOMA on 676.40 OVERPAY 03092500000 91/04/1°-0229 LOT 7P SJOHN R C EMERY 57 0.01 OVERPAY 08629000000 91/04/10-0210 STARRETT. ROBERT W 6 86 OVERPAY 00279200 00 000 01/04/23-0181 THED, STANLEY LAUNDRY 9RADL[Y ST 6.96 OVERPAY ETAEL WOODS PAISLEY ST 6.86 OVERPAY 03,207000000 91/04/234-0050 PRAY A 062240000D0 91/00/0$.0117 Bill IfHS MARK A BLUEBIRD CH °•01 OVERPAY UNIVERSITY 02893260000 91/06/03-0272 ST ANDREW GOD IN CH W GA ST D 0.01 OVERPAY 11029 71900000 91/06/04-0164 CHURCH OF MITCHELL, JANE B UUNCAN 57 loll OVERPAY 1,0~A~p❑ SKYLARK T 2.72 OVERPAY r 14736000000 81/05/04-019- 6.1"jpVINO STEPHEN S MADDOM 6T EVER$ PW 16.62 OVERPAY 1 000 380.91 OVERPAY 10 E 1 W 9 S7V 1216000000 . 1 2 IEW FR 00 9}/p0lOA-0219 500TH WES ...OVERRA.K.,, 0 T TEK.r}tlUNOI1. OF AM YOUTH A9DGK1ll FR 291/08/0{6 W dA,A O,,-. -_,,,T 669,88 OVERPAY 022779 - 9Il 000 til/06/2/{' •0 04 00 OATLHOWD[YN 6 J 0ODY ING ASHOROPT LN 9 200000 eI/O0/21-0004 THE VILLAGE LAUNDRY 329.79 OVERPAY 3299600000 02924500000 91/06/11-0021 COLLIN HARDEST, COEOgUE 7 VARIOUS 1,208,86 OVERPAY 8}030700000 91/Ofi /12- 0 007 70MPKINS, TONY W Hl Li. UNIVERSITY ST D 217,44OVQI/EERgPgY (31029200000 91!09/23-0019 MOVE Jp TO ,92 PAY 10002000 DO PI766/24.00p{ N LOCUST 57 9,30 OVERPAY 3 .63 00346100000 61/06/34-0 Hill 034 VlD F TEA SL f.Y N270 L 7 OVERPAY 032 iE l.LEY Ni 120 L 10 24 OVERPAY XER, TEI,SLRY #163 L 0.27 OVERPAY All Si 0,96 OVERPAY 24.12 OVERPAY JI 1 ~u l S t v, j r C ITY r COUNCI: r+a~..~ C:, _ zi k,~ fry o _ 40 1 a I k a +f -1 4 -HE r. 1 DATE: 08/18/92 CITY COUNCIL REPORT ~Viur~d« ~Jn. _ 2 0,2,7 TO • Mayor and Members of the City Council ~ ~r and Members of the City Council FROM. Lloyd V. Harrell, City Manager SUBJECT: PRELIMINARY REPLAT OF LOT 3, BLOCK A; INTO LOTS 3A, 3B, 3C, AND 3D, BLOCK A, OF THE CANYON BLUFFS SUBDIVISION RFCOMME DATION: The Planning and Zoning commission recommended unanimous 1992. a1 by a vote of 5-0 at its meeting Of August 12, 1992. S MMARY. I The 14.249 acre site is in Dentonts extraterritorial jurisdiction and fronts on Orchid Hill Road, The heavily-wooded site is currently platted as one large lot, and is proposed to be four family residential lots. single-family Public improvements include approximately 610 feet of public street (including cul-de-sac), 620 feet of 6-.inch water line (per the Bartonville Wate.) , a 36- inch drainage culvert .t Supply Co and a fire hydrant. The subject plat is exempt from sidewalk construction along Orchid Hill road, under Section 34-114(17)b.1. which exempts sidewalks along perimeter streets, if such perimeter street is 8,000 feet from a city water line. Internal sidewalks are not exempt. The applicant has sought a variance from constructing sidewalks on the internal street, BACKGROUND: The land is currently vacant and, being in the extraterritorial jurisdiction, is not zonea. The development wi.ll use Bartonville water service from an existing line in Orchid Hill Road. From that line, a smaller water line will be extended which meets City of Denton specifications, to serve the development, the development also plans to utilize septic disposal service, reviewed by the Denton Municipal Laboratory. r. ~i {t V 1 } I Agenda r;o.. City Council Format Page 2 August 18, 1992 oZ ,e PROGRAMS DEPARTMEN_ TS OR GROUPS AF~ FD~TED: Applicant, several city departments FISCAL MPACT: None 4 ` Respe fully submitted: Prepared by: ` Lloyd v. Harrell City Manager G. Owen Yost ASLA Urban Planner Approved: 1 { nk H. T:obbins AICP i Executive Director Planning and Development 4 AXXOOID5 a w 1 A P-92-025 Canyon Bluffs Addition rt,t° _ y NORTH y, I N I ~ r w e F.M. 2] 81 ITE r. OMUD t lII1L w- i. F.M. 407 F.M. 1171 Date: 8/04/92 Scale: NONE r. t] r lr~::r;da'Itsrn % 5 1 gje) P-92-025 Canyon Bluffs Addition NORTH 4 i i t<. ~a J, Nb9'?19'Sl'B 'DO7.tt'_T~ fr, Joel nl I - N r- a I tog S v \ f°• y., ~eI 4 NEIe 704T2 W V40. / +a f i ~ III 9 ~ I~ at~ Iy ` - W~l-Ny\4~1 kR \ i 1 1 B kb A4, 'on fJ ~ Z . Wr 56 V,Do3 AG... 0 n x.10 1!' ~ ~ , ~Row~ ~ wale ~ . I~ Lot 3A i.6AS AG. 1 f r. c.n. eYHlN~i w''!f! CHID._JrP.~'tra~ ,A u. 91 CA'Aal WPIAGE ClfidW Mfa TLP, C PRE LINII NARY ItE1)1,AT 1 Dale, 8/04/92 Scale; NONE i 1 I~ nttc;f~~,~ Ido. __j~l X0.25 Aqc°dr Hcm ti'5~5, Planning and Zoning DRAr _Commission Minutes of August 1.2, 1992 Page 5 of 6 REBUTTAL; Mr, Campbell suited that he felt there was no question that lie had a unique situation. He added that the City of Denton could not service the site water or electricity due to its location, Mr. Engelbrecht closed the public hearing, ° DECISION: Ms. Huey stated that she was familiar with the area and wanted to preserve the trees as well as the rural area. Mr. Glasscock agreed with Ms. Huey and moved to approve the variance. The motion was seconded by Ms. Huey. Mr. Engelbrecht stated that he was divided on the issue, He said he felt a dilemma from the distance the site is to the City and the highly wooded area that it is. However, he did feel that sidewalk were very important. A vote was called on the motion and passed unanimously (5.0) V.I. Consider the preliminary replat of Lot 3 into Lots 3A, 3B, 3C and 31), Block A, Canyon Bluffs subdivision. The 14,249 acre tract is in Denton's extraterritorial jurisdiction, fronting on Orchid Hill Road, Mr. Yost stated the 14.249 acre site is in Denton's extraterritorial jurisdiction (ETJ) fronting on Orchid Bill Road, Public improvements include approximately 610 feet of road, including the cul-de-sac, 620 feet of 6" water line, a 36' drainage culvert and fire hydrant. He added that the land is currently one large lot and is proposed for four single family residential lots. Mr. Yost continued that the land is currently vacant and is not zoned since it was in the city's ETJ. The development will use Bartonville water service, from the existing water line in Orchid Hill Road, From that line, a smaller water line will be extended, per the City of Denton specifications to serve the proposed lots. The development also plans to utilize septic service by the Denton Municipal Diboratory, Mr. Yost stated that since the sidewalk variance was approved by the COnlmi.SSiotl, the Development Review Committee recommended approval. Ms, i Iuey stated Ihat she thought the lots were already sold, Mr. Yost replied that they have not been sold. 1c lsa7;'J!;h 4 ; 1 A p w..' Planning and Zoning Commission Minutes of August 12, 1992 Page 6 of 6 G i I Mr, Glasscock moved to approve the preliminary repiat of Lot 31 Block A; into 0 Lots 3A, 3B, 3C and 3D, Block A, of the Canyon Bluffs Subdivision. It was seconded by Ms. Huey and unanimously approved (5-0), ,F r~ C ITy~-~~_~: 'COUNCi1 oaoao0 F 1) ooao~ " F - u oo { F ~I ` , M - - r~ ,I hLL0001F ORDINANCE NO. AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF14ATERIALSF EQUIPMENT, SUPPLIES OR SERVICES; PROVID- ING FOR THE EXPENDITURE: OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City has solicited, received and tabulated com- petitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of state law and city ordinances; and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the "Bid Proposals" submitted therefor; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the ma- terials, equipment, supplies or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: I SECTION I. That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the "Bid Proposals" attached herto, are hereby accepted and approved as being the lowest responsible bids for such items: BID ITEM NUMBER __NS 2- AMOUNT 1406 AIA, 'rmt) l INC. $18,862.00 SECTION II. That by the acceptance and approval of t1le above numbered items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid proposals, and related documents. . n i . i Aiy ,n.E 9z SECTION III. That should the city and persons submitting ap- proved and accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the city Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto; provided that the written contract is in accordance with the terms, conditions, spec- ifications, standards, quantities and specified sums contained in the Bid Proposal and related documents herein approved and accepted. ! i SECTION IV. 'that by the acceptance and approval of the above numbered items of the submitted bids, the city council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein. „ram, SECTION V. That this ordinance shall become effective imme- diately upon its passage and approval. PASSED AND APPROVED this day of , 1992, r BOB CASTLEBERRY, MAYOR I ATTEST: JENNIFER wALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVTTCH, CITY ATTORNEY BY: ,r I 1 r. n . DATE: August CITY COUNCIL REPORT s I TO: Mayor and Members of the City Council FROM: ` Lloyd V. Harrell, City Manager SUBJECT: BID #1406 SECONDARY ENCLOSURES AND CAPACITOR BANKS «r RECOMMENDATION- Council approve award of Bid #1408 Secondary Enclosures and Capacitor Ba- n-nto the low bidder, Temple Inc., at the following unit costs: 1200 KVAR Capacitor Bank $2737,00 1500 AMP Secondary Enclosures $1319.00 SUMMARY: This bid is for the purchase of four capacitors for use on the electric distribution system and secondary enclosures for use at Exposition Mills and new construction, Thirteen (13) vendors were mailed invitations to bid and six (6) bid replies were received including three no bids. BACKGROUN_ll: Tabulation Sheet; Memorandum from Donald L. McLaughlin, Sr. Engineer PROC---- R`' MS J. OR G` ROUPS AFFECTED: Electric Distribution FISCAL IMPACT- 1VII~Cr- Funding is available from the following accounts: Lxj~)cnse Ava>Mb bonds 192 Budget Acct #610-080-0252-C000-9222 Exposition Mills Bond #612-080-RB90-C045-9220 $ 50 276 .00 $ 377,091.00 '92 Misc Electric Bond #6.12.080-RB90-C000°9222 $ 5,276.00 $1,034,157.00 $ 2,638.00 $1,034,157.00 Respec °ully submitted: Ll y V, Ilarrell City Manager Prepared by: PiTn-116D: ~Mclfull 4 A. Wilt, Title: Buyer ~c 298. DOC 773 -7 i } 1406 I i I I i I I i Secondary Encloaurea and I TECHLINE i i Capacitor Banks I INC ' RELIABLE I LINE POWER i CUMMINS I WESCO I i 0 E E July 30, 1992 f I f I SUPPLY I ' TEMPLE + R fOUAaNTITY+ DESCRIPTION i VENDOR VENDOR VENDOR --'-"I VENDOR i VENDOR I VE- N- DO f 1 + 4 EA i 12000 KVA`TOR BANK I N g I-'- NIB ----j NIB I f NIB I N/B I NIB I I - NIB (Se,500.00 f X2,737.00 f NIB i I DELIVERY f N/8 NIB i N/B I N/B I ABB ' i QE i i f 2 i 6 EA f 1500 AMP SECONDARY NIB I I N/B ' 17 WKS 111-12 WKS ~i ENCLOSURES I I NIB I N/B I #2,356,00 I NIB $1,319.00 f I I MANUFACTURER I i I I I I I I DELIVERY I NIB f NIB I NIB I ELLOIT i ERS i I I NIB I N/B I NIB 1 4--6 WKS f I6 M-H WKS f I ~ ~ I I ~ i 6-8 I ( i f 1 f I" Alt. Y1 j I I I (3) 400 KVAR I $2,950.00 I + r IJ 1 . 4 ti AV I- CITY of DENTON AWMCIPAL UTILITIES/901-A Texas street/oenton,zx 7620 4 MEMORANDUM To: Denise Harpool, Senior Buyer. From: Donald L. McLaughlin, Senior Engineer Date: August 5, 1992 Subject: BID 1406 CAPACITORS AND SECONDARY CONNECTION ENCLOSURES ccvvcv~cceov~aac~~b e~ea=ooaaL=~bm~ea Award the four 1200 KVAR capacitors to low bidder Temple, Inc., for $2737 each, for a total of $10,948. These capacitors are needed as spares for existing equipment on the system. Delivery is eleven to twelve weeks. Award the six 1500 amp secondary connection enclosures to low bidder Temple, Inc. for $1319 each, for a total of $7914. These enclosures are needed for Exposition Mills and new construction standards. Delivery is six to eight weeks. Please work with the vendor to have four delivered are soon as possible, if possible, increase the quantity of enclosures to seven. Donald L. McLaugh' DLM:tn 08052400 cc: Jim Harder, Director of Electric Utilities Joe Cherri, Electric Engineering ti 1 a. rt 1 ITY '_yCOUNCI: E-fit t 14 H.~ 14 J II ~ pG9COQL~Cpp~~. K Lam. pOp o N u ~ , z} -~-,-r 7- x'.200 a a .:i'k.~•- a O~ r + G 2 •-1-La. -~"tiw.... -a _ -.-.a -T-1 Y 1 1 4~_ 1 ....J ate. _ a_ 1. . s± ~I c \updots\smallaet.o F~rntla Pdo ,_.Q 2 p.Zh ORDINANCE NO. AN ORDINANCE OF THE CITY OF DENTON, TEXAS, APPROVING AND AUTH- ORIZING THE CITY MANAGER TO EXECUTE A RELEASE IN THE MATTER OF R.C. SMAII, & ASSOCIATES, INC._V. THE CITY OF_DENTON, TEXAS; AND DECLAR- ING AN EFFECTIVE DATE. a THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That the attached Mutual Release of Claims in the rr'~I matter of R.C.Small & Associates. Inc. V. The City of Denton Texas, providing for the settlement and compromise of the litiga- tion now pending between the parties in the 68th District Court, Dallas County, Texas, Cause No. 91-3088-C is approved in accordance with its terms, and the City Manager is hereby authorized to execute same on the City's behalf. SECTION TI. That this ordinance shall become effective immedi- ately upon its passage and approval. PASSED AND APPROVED this the _ _ day of 1992. BOH CASTLFBERRY, hiAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY BY; 4" t STATE OF TEXAS 7 COUNTY OF DENTON 4 NO, 91-3088-C R.C. SMALL & ASSOCIATES, INC. § Vv, § IN THE DISTRICT a COURT THE CITY OF § 68TH DEfITON, TEXAS § JUDICIAL DISTRICT § DALLAS COUNTY, TEXAS MUT~A_RELEASE OF THIS CI`- AIMS AGREEMENT, hereinafter referred to as the '+release", is by and between R, C' Small & Associates, Inc., hereinafter referred to as "small,,, and the City of Denton, Texas, hereinafter referred to as "City+'• construction This release concerns claims arising out of the on of the Martin Luther King, Jr. Recreation Center, located in Benton, Texas, hereinafter referred to as "building'+, WHEREAS? City and Small construction o entered into an agreement of the building; and for the WHEREAS, during the course of afterwards the building's construction and certain problems arose which city attributed I construction defects and non-conformance with the to contract; and construction WHEREAS, City and Small unsuccessful) these problems y attempted to resolve without litigation; and WHEREAS, City refused to pay the final retainage until the problems were resolved; and WHEREAS, on March 15 1991, Small filed the above styled and numbered lawsuit, still pencltnt3 In the 68th District Court of Dallas County, Texas, to collect this retains e! g and i' 1F Hut uat Rtl ense o/ Ctolms Poge t fl ~ 1 r 1 lky"ficia No. l.~7ead;1 Iirrar._ 2S._.L? WHEREAS, City counterclaimed in the same lawsuit for damages arising out of claimed construction defects, non-conformance with y the contract specifications and deceptive trade practices; and WHEREAS, City and Small, while denying the validity of the charges made by the other, understand that the claims asserted between them are doubtful and in dispute and have settled such disputes by compromise to avoid litigation and buy peace; and WHEREAS, City has agreed to pay Small $18,000 of the disputed retainage in settlement of this lawsuit; and WHEREAS, both parties agree to accept this settlement and to release the other from all claims raised in the lawsuit; and WHEREAS, bona fide disputes and controversies exist between the parties both as to liability and the amount thereof, if any, f and by reason of such disputes and controversies the parties hereto desire to compromise and settle this particular lawsuit, and intend that the full terms and conditions of this mutual release be set forth in this agreement; NOW, THEREFORE, for and in consideration of the premises and the mutual promises and covenants herein contained, and for other good and valuable consideration in the form of City's rayment to Small the sum of Eighteen Thousand Dollars ($18,000.00), the receipt and sufficiency of which is hereby acknowledged by Small, both parties above named, for their predecessors, successors, assigns, heirs, executors, administrators, and legal representa- tives this day release and by these presents do release, acquit, and forever discharge the other and its predecessors, assigns, Mutual Release of 00ims Page 2 4 _ A.lr,ndt NU Flna+ttfe lient._ ~ ~ heirs, executors, administrators, and legal representatives, rom any and all claims which were raised or could have been raised against each other by the parties to and in the above referenced lawsuit, except for the rights specifically reserved herein. It is further understood and agreed that this mutual release extends only to parties to the lawsuit referenced above, as specifically se-" forth herein. Nothing herein contained shall be construed as a release of any other person or entity, and all claims, demands and causes of action which City or small may claim against any other person or entity, including specifically the ,II architects and engineers responsible for the design of the building, are hereby expressly reserved. It is expressly understood and agreed that the terms hereof are contractual and not merely recitals and that the agreements herein contained and the consideration transferred is to compromise doubtful and disputed claims, avoid litigation, and buy peace, and I I that no payments made nor releases or consideration given shall be construed as an admission of liability, all liability being expressly denied. The parties hereto mutually and simultaneously by these presents authorize and direct their respective attorneys to execute and deliver for entry such instruments as may be necessary to .smissal of the above--mentioned litigation, with prejudice rights of both parties. .,.ty warrants that the person signing on its behalf has read -iregment and fully understands it to be a mutual release, and Mutuat Retease of Claims - Gage 3 i r, T _ r1rJ€^ttl lipria.~~~~p_, ~ , A further warrants that said person is of legal age, is legally 7 1 competent to execute this Agreement, has legal authority to sign this document on behalf of the City of Denton, Texas, and does so of his or her own free will and accord without reliance on any representation of any kind 'or character not expressly set forth herein. N Small warrants that the person signing on its behalf has read 9 this Agreement and fully understands it to be a mutual release, and further warrants that said person is of legal age, is legally competent to execute this Agreement, has legal authority to sign this document on behalf of Small, and does so of his or her own free will and accord without reliance on any representation of any kind or character not expressly set forth herein. R.C. Small and Associates, Inc. City of Denton, Texas r BY: Lloyd V. Harrell, City Manager APPROVED AS TO LEGAL FORM: Debra Adami Drayovitch, City Attorney City of De;%ta Texas BY: Jerry E. Dra , Jr. Stoven. E. Kennedy Attorney for R.C. Small and Associates, Inc. Mutual Release of Clalfm - Pape 4 i r. i i l1r)r~dttltUm /~.S ~w.. STATE OF TEXAS COUNTY OF DENTON BEFORE ME , the undersigned, a Notary Public in and for said County and State, on this day personally appeared Lloyd V, Harrell, k nowii to me to be the person who executed the foregoing instrument and and considerationtthereinaexpressed;~tthathhesexecutedtthepsame a s his free and voluntary act and deed after having it fully explained ' to him, and after having read it fully, and after realizing the effect thereof to be a mutual release between the City of Denton, Texas and R.C. Small and Associates, Inc,, for the limited matter or thing dealt with in the foregoing instrument; and that the same was executed by him without any threat, force, fraud, duress, or representation of any kind by any person whomsoever; and that he had the legal authority to bind the City of Denton, Texas to such an agreement; and that at the time of execution of the release, Lloyd V. Harrell was completely sober, sane, and capable of understanding the character of his acts and deeds and was in, complete charge of all of his faculties and capable of executing this instrument and of understanding the significance of his acts. GIVEN under my hand and seal of office this 1992, day of Notary Public in and for Denton County Texas i` Hutual Release of Clai- Pnge 5 r, t l~ f 6 STATE OF TEXAS COUNTY OF DALLAS BEFORE ME , the undersigned, a Notary Public in and for said County and State, on this day personally appeared Robert C. Small, known to me to be the person who executed the foregoing instrument and acknowledged to me that he executed the same for the purposes and consideration therein expressed; that he executed the same as his free and voluntary act and deed after having it fully explained to him, and after having read it fully, and after realizing the effect thereof to be a mutual release between the City of Denton, Texas and R.C. Small and Associates, Inc., f0t the limited matter or thing dealt with in the foregoing instrument; and that the same was executed by him without any threat, for.cr,, fraud, duress, or representation of any kind by any person whomsoever; and that he had the legal authority to bind R.C. Small & Associates, Inc, to such an agreement; and that at the time of execution of the release, Robert C. Small was completely sober, sane, and capable of understanding the character of his acts and deeds and was in complete charge of all of his faculties and capable of executing' this instrument and of understanding the significance of his acts, GIVEN under my hand and seal of office this _ day of 1992. Notary Public in and for Dallas V County Texas Mutual Retense of Claims • Gage 6 1 1 f~ CIT LTNCI. W ly 11' f`I"~ -1 f :a L~- w 14 4 k .L, ~pdp9fl000 0 r i J I ~L{:~'lriol 14 °acucacc o~~~LL LL v. 1 I I AAAOOB88 i [Mu ORDINANCE NO. AN ORDINANCE OF THE CITY OF DENTON, TEXAS, APPROVING TUE 1992 APPRAISAL ROLL AND PROVIDING FOR AN YFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON i,"'R;?AY ORDAINS: SECTION I. That the City Council hereby approves the 1992 Appraisal Roll of the City of Denton, Texas in the amount of $1,858,858,220 assessed valuation, based on the Certified Appraisal Roll as approved by the Appraisal Review Board of the Denton Cen- tral Appraisal District. SKCT'r0- N_1j• That this ordinance shall become effective imme- diately upon its passage and approval. PASSED AND APPROVED this the day of _.I 1992. BOB CASTLEBERRY, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY BY: r. _ ,.rte i I I r 4L Yt r -,---CQUNCI' . a _y t '4tY i .L ter- - r -I f F~-- L. ,,w_~ ~4 oaaoaocvo r ~t+LY~ _a p 7 ttr _ v F y - - - - - - - - - - - - - - - - - - - - - - - - r. M i M1 - 1 1 i Cl~ •UZ. l 1 ~ ifld iln 5_ _ CITX COUNCIL REPORT FORMAT / c~ TO: Mayor and Members of the city council FROM: Lloyd V. Harrell, City Manager I DATE: August 5, 1992 4 SUBJECT: Professional Services Contract - Carter & Burgess, Inc. RECOMMENDATION: We recommend the contract with Carter & Burgess, Inc. for Engineering/Architectural Services for Renovation of the Civic Center Swimming Pool be approved in the amount of $13,500 for Schematic Design of Phase I.A. & I.B. Depending upon the firm's performance, the City shall then proceed with Phase I.A.- Mechanical Renovation in the amount of $14,500. Again, depending on performance, the City will proceed to Phase I.B.- Design and Development and Construction Documents for Pool Buildings Reconstruction and Site Work in the amount of $17,000 and finally, if funded, Phase I.B.- Bidding and Construction of Pool Buildings Reconstruction and Site Work in the amount of $4,900. the total contract price will be $49,900 based upon the City of Denton's satisfaction with each phase and availability of funds. SUMMARY: This contract was written by the City of Denton staff and accepted by Carter & Burgess, Inc. They are in full compliance with insurance requirements as well as all other terms and conditions of the document. The price is a fixed fee negotiated by staff members as specified by State of Texas Law. The professional services of Engineers are exempt from the bid process. Engineers must be chosen based solely upon the most qualified for the specific project and then a price established through the negotiation process. The attached memo dated August 5, 1992 summarizes the consultant selection process for this project. During negotiations Carter & Burgess eventually lowered their fee by $8,600. The $49,900 figure (8.3% of the total project) for consultant fees is higher that originally anticipated, as indicated in the attached June 3, 1992, memo to council. It was discovered that renovation projects generate a higher fee than a new facility project would. Staff is now confident that this is a fair and reasonable fee for a renovation project of this size with a demanding time schedule, and that the project will be completed within the budget as projected. The contract includes (1) the schematic desig:) phase for Mechanical Renovation, Pool Building Reconstruction and Site work, (2) design and development, construction documenta`ian, bidding and c< struction supervision for the Mechanical Renovation, (3) design, de elopment, and eonstructi,~n documentation fo the Pool Buildings / Rr onstructi,>n and Site Work, and (4) Addii and construction su ervision of the Pool Buildings Recon•.truovi(., and Site Work. 4• r: Y 1 i . city Council Report August 5, 1992 O Page 2 of 2 The contract as accepted can be terminated at the end of each phase as listed on the attached Article 10 Basis of Compensation. The fees are approximately 8.3% of estimated construction cost, ` BACKGROUND: At their retreat in June, the city council authorized funding for professional design services for Phase I.A. and I.B,, and for the construction of Phase I.A. See the attached memo dated June 3, 1992 (pages 2-4) for a detailed description of these phases. At that time, the Council deferred the decision to fund the construction of Phase I.B. until budget discussions were held since the $309,000 required would result in a $,0024 increase in the tax rate. The Parks and Recreation Department is awaiting that decision. PROGRAMS _DEPARTMENTS OR GROUPS AFFECTED: City staff, citizens of Denton, Parks and Recreation Department, FISCAL, IMPACT: Funds for this professional services contract will come from interest funds from previous bond issues. {/j P TFULLY S IT D: ` y V. Fa ell y Manager P pa d by: an S mpson Park Planning rdinator Appro e Bett cK an Executive Dir for Municipal Ser ices/i'conomic :velopment C AJ 14A9 r, v Ile CITY Of aeNTON, TEXils MUNICIPAL 8U1LDfNG / 215 E. McKfNNEY / DtNTON, TEXAS 76201 r z M E M O R A N D U M TO: Betty McKean, Executive Director for Municipal Services and Economic Development FROM: Janet Simpson, Park Planning Coordinator DATE: August 5, 1992 SUBJECT: Consultant Selection for Civic Center Pool Renovation This memo is a status report on the selection of an Engineer/Architect for the Renovation of the Civic center Pool project. On July 15, 1992, requests for information were distributed to four local architectural firms and to two non-local firms. Four firms then contacted the department to schedule interviews. These firms included Cartor & Burgess, Inc. with Alan Nelson, Hatfield Crookless Architects, Russell Bates and James Kirkpatrick. These firms were interviewed the week of July 27-31, by a panel consisting of Janet Simpson - Park Planning Coordinator, Robert K. Tickner, Superintendent of Parks, Melanie Harden - Purchasing Agent, and Greg Mitchell - Building Inspector. The firms were evaluated by the following criteria: • Understanding of the scope of work • Expertise in the areas pertinent to the project • pool system renovation • site planning • architectural styles compatible with those found in the O'Neil Ford Civic Complex • Previous experience on similar projects • Capabilities and resources • Approach to project • Ability to meet schedule within budget • Team composition • overall impression of presentation • Location of firm office 8171566.8200 D/FW METRO 4341529 .7 +'•r~ -;il;s i}^n'.LQS 1, L7 . August 5, 1992 Page - 2 l/ N • Ability to work with staff • Quality of past work • Professional liability and/or errors and omissions insurance At the conclusion of the interviews, the panel discussed each firm at length and unanimously selected Carter & Burgess with Alan Nelson for the project team. The interview panel felt this team r' would work successfully and would be compatible with the staff, and complete the project on schedule. Because Carter & Burgess is a multi-disciplinary firm including landscape architecture, they were particularly suited for this pool/park project. In addition, the use of Alan Nelson a local architect and his previous history with the City were also given strong consideration. Because a local architect will be used, the team will be able to respond quickly to staff concerns, particularly during the construction phase. Finally, this team exhibited a strong commitment to the city in that Philip Neeley - Project Manager, Bryan Burke - one of the project engineers, and Alan Nelson all reside in Denton. Fee and contract negotiations with Carter & Burgess are complete and the contract for this project_ is scheduled on the August 18, 1992, Council agenda. Please contact me if you have any questions regarding this project. Janet S mpi son AJJ00491 I C/Ty of DENTON, TEXAS MUNICIPAL BUILDING / 215 E. McKINNEY / DENTON, TEXAS 76201 4 M E M O R A N D U M ° I TO: Mayor and MAmbers of the City Council FROM: Janet Simpson, Park Planning Coordinator Bob Tickner, Superintendent of Parks DATE: aune 3, 1992 SUBJECT: Civic Center Pool Renovation { The following report summarizes the direction recommended by staff for the renovation of the Civic Center Pool. BACKGROUND: In 1991, as part of the long range strategic planning for park development, the Park Board recommended and City Council authorized CIP funding in fiscal year 1995-96 (See Attachment I) for renovation of the Civic Center pool. In early 1992, the Park Board and Council began considering options for the implementation of the remaining 1986 Bond funds. one of those options was the development and expansion of the North Lakes Recreation Center including an indoor/outdoor pool. During the March 24, 1992 joint session of the City Council and Park Board, the City Council directed the Board and staff to schedule neighborhood meetings for public review of those options and requested a recommendation for the repair and renovation of the Civic Center Pool. It was the Council's contahtion that before a new pool is constructed, the City should conduct a study regarding the repair and renovation of the exis+-ing facility at Civic Center Park. Existing available bond me e.y was recommended to fund the Civic center pool renovat in. In Apr 1992, the rarks and i, :creation Advisory Board conducted a sera 3 of six neigl oc,rhood • -et ags to discuss the implementation of th 1986 Bond fu id,j, '..,ncluE cns from those meetings and the Park card recommen were 'esented to the city Council on .Apra 28, 1992 (Attauinnent II). on page four of the attached Park f 71566.8200 D/FW METRO 434.2:,.9 II 1 ca.s June 3, 1992 Page - 2 n h. s_ l~,.tJy Board minutes, under Other Ma or Co s derations, it states, "Renovation of Civic Center Pool may be most effectively addressed through other funding sources..,ti The need for immediate renovation was recognized by the Park Board and analyzed by Hatfield Crookless Architects. However, because of the mandate from the citizens at the neighborhood meetings on use of the 1986 bond funds as they were originally approved by the voters, the Park Board did not recommend the Civic Center pool renovation be fund64 with the available bonds. The 91 Committee has also advised that funds from the 1985 and 1986 Bond programs should be used as they were approved. The 1985 Bond Election approved $10 million for street projects. The 1986 Bond Program refers to Proposition #5 ~ for park projects (see Attachment IV). Attached (Attachment v) is a memo from the Executive Director of Finance outlining available use of General Obligation Bond funds and interest associated therewith. Since the Civic Center Pool renovation is a new and unfunded project, a funding strateg other authorized projects thats coulddbeeaffected consideration of Chart 1 outlines several funding options for Phases I.A. and I.B. I of the pool repair and renovation as detailed in the remainder of this document. At the direction of the Council, staff will development additional funding options for Phases II and III, RENOVATION CONCFp2Ti As Council had directed on March 24, the architect, Norm Hatfield, formulated a preliminary phased plan to repair and renovate the Civic center Pool. This plan, which was developed for the purposes of discussion, included ballpark estimates for the repair and renovation costs for the pool. Those plans were presented to the Park Board in a special meeting on April 2, 1992. It was the consensus of the Park Board to recommend the concept of renovating the Civic Center Poo], to accommodate more leisure and recreational uses. The staff recommendation for the overall concept of repair and renovation follows closely with what the consultant proposed. However, staff has now had the opportunity to analyze this proposal more thoroughly, has discussed in great6r detail programming issues, researched public health issues, talked with manufacturers and contractors on alternative materials, and is recommending the following revised phasing of the architeetts original proposal. Phase L.A. includes primarily repairs and replacement of mechanical Gystems and Phase I.B. critical renovation including modifications that accommodate very young children. These improvement could be completed before the 1993 season. Phase II would include upgrading the pool to a more leisure-recreational pool. Phase III is the construction of an addition pool facility. The following is a detailed description of Phase I, II and III: . J June 3, 1992 , 12 7 S~l PHASE I.A. & I.B.i Repair and Renovation of Civic Center Pool 4 The Civic Center Pool was constructed in 1466 and is in full operation today, meeting existing city health standards for water quality, }purity, and public safety (See Attachment ITI). The Civic 9 Center pool exceeds the Texas Department of Health Swimming Pool standards for a circulation rate of 8 hours or less for an average pool load. The pool has a current capacity of circulation of 6.2 hours which is right at the recommended rate for pools with heavy bathing loads. When repairs are made it is recommended that the circulation and pump system be upgraded to a 6 hour rate or less to accommodate the projected increase in bather loads. our follow-up conversation with Norman Hatfield concluded that the circulation rates that he quoted to the Council in April were bc.sed on the state of Iowa's standard for optimal pool perfornance. Mr. Hatfield was speaking in generalities and it was never the intention to leave an impression that the City of Denton pool water quality was substandard. The Civic Center pool water qual".ty is checked regularly by the City health department and meets or exceeds the City ordinance standard (See Attachment III). Phase I.A. repairs listed below are critical to providing a alit service and to avoid a major shut down due to an unexpected mechanical failure. The Parks Department continues to maintain, i patch, and repair the pool and its equipment (much of which has passed its life expectancy) as needed. However, at some point due to age, these "nuts and bolts" items must be replaced including: • New gutter system $ 85,000 • Replace the existing pool deck 50,000 s New pumps 15,000 • New circulation piping 45,000 • New filtration system 70,000 Phase I.A. Subtotal 263,000 contingency 4% 1u,600 Architect Fees ~I ~000 PHASE I.A. TOTAL $ 2940600 khakis .B. addresses another critical area, the issue of public perception (which drives revenue). The overall appearance of the pool has deteriorated significantly, even to the point that some citizens have commented chat they will not use the facility, This ~ negative image has also developed a perception that a crime element exists which also deters patrons. The wood structures and fences .have decayed, pool deck furniture was eliminated several years ago due to deterioration, and existing pool equipment (ladders, diving boards, lights, etc.) must be replaced. i June 3, 1992 Page - 4 n;;! )S_ An additional feature that is added to this initial phase ~r construction of a separate toddler pool This is the programmed specifically for ver pool would unable physically negotiate in even twoyfee~c children lwa er. who are unable or other water play features would be included in this pool. This fountain new attraction will renew participation in an age group that is not currently served at the pool. Phase I.B. will also include: • Reconstruction of pool buildings (bathhouse, concession) $ 1001000 • Rostore pool equipment and deck furniture • Replace existing wood and chain 35,000 f-^ link fence and landscaping 53,000 • Eliminating two on-street parking lots (34 spaces) and building a new 50 space parking lot on Bell Avenue. e Toddler Pool 50,000 _15-A-0 _pp Phase I.B. Subtotal 263 U00 Contingency 4% Architect fees 11,400 4 PHASE I.B. TOTAL 31 311t400 $ 400 PHASE I.A, i I.,B. TOTAL $ 60- 9fooo Although partial funding from a state matching grant was discussed in the original proposal, upon verification with Texas Parks and Wildlife, we found this minimal level of renovation and repair would not meet the state's criteria for funding approval. PHASE I~ - Conversion to a Zero-Depth Recreation Pool - Approximately $1,000,000 including Phase I This phase involves converting the shallow end of the existing pool to a more leisure-recreational pool. The pool edge would begin at a zero depth and gradually slope to about three feet in depth, mach like a beach. This shallow water will accommodate younger children ' and those who prefer to simply wade, splash, or play. The beach effect also accommodates the disabled since no steps are required into the pool. Water play equipment would also be placed in the shallow water as added enhancements. In addition, because a larger portion of the could pool the pool, The shallow a endroft-he pool would remain and continue to accommodate the swim teamos competitive needs. The competitive pool would be physically separated from shallow recreation pool by a bulkhead which would also serve as a runway for lifeguards. This major renovation of the pool would ` extend the pool life 25 to 30 years. I` r June 3, 1992 Anz;l.3ftur,i_..5 Page - 5 Pllnse IIZ - Pool Expansion As stated in the architect's original proposal, this phase was to build a new competitive pool at Civic Center Park, demolish existing pool buildings, build a new bath house and concession aroa, and add another 60 space parking lot. With two community park land purchases approaching and the attendant planning necessary to development basic facilities, it is requested that staff be allowed the opportunity to fully analyze the appropriate location of this new competitive pool fog: the City. The major long-term impact this facility would have on the city should be considered as the Parks and Recreation five year comprehensive master plan is developed in the next year. Since no new CIP funding is identified until the 1996-97 fiscal year for the pool expansion and to avoid any delays, it seems most beneficial to complete the land acquisitions and the master plan before making the decision on whether or not to place another pool in Civic Center Park. With approval of the City Council, staff will contract with the appropriate experts in the field to develop working drawings and specifications for Phase I in order to bid this project in the fall. Jan t S son ~ Robert K. T ckner Attachments AJJ003B3 i { e. ti carter Gq o C' ~ yes 6 ~ , /a ,cat' l ORDINANCE NO. v l/ AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT BETWEEN' THE CITY OF DENTON AND CARTER & BURGESS, INC. RELATING TO YHE RENOVATION OF THE DENTON CIVIC CENTER SWIMMING POOL; AUTHORIZING THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING AN EFFECTIVE DATE. , THE COUNCIL OF THE CITY OF DENTON HERF'BY ORDAINS: SECTION I. That the Mayor is authorized to execute an agreement between the City of Denton and Carter & Burgess, Inc. relating to the renovation of the Denton Civic Center Swimming Pool under the terms and conditions contained within said Agreement, a J copy of which is attached hereto and made a part. hereof. 1 SECTION II. That the City Council hereby authorizes the ex- penditure of funds not to exceed Forty-Nine Thousand Nine Hundred. and No/100 Dollars ($49,900.00) pursuant to the Agreement. SECTION III. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of _ 1992. BOB CASTLEBERRY, MAYOR A'T'TEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM; DEBRA A. DRAYOVITCH, CITY ATLkRNEY BY: ! .a I i ALL00309 , i1!+i ~C S la, AGREEMENT BETWEEN THE CITY OF DENTON AND CARTER & BURGESS, INC., ENGINEERS This Agreement made as between the Cit of the "Owner) y of Denton, Texas day of _ and Carter & Burgess ~ hereinafter ' referred ' 1992 Texas 76102, hereinafter referred tolas0„Magcon Street, Fort to as ing Project; The renovation Fort Worth, Pool. The Owner a of the Denton Civic 11 Center g and Engineer agree as set forth below, esfollo r AIiT~E 1 ENGINEER'S RESPONSIBILITIES 101 ENGINEER'S SERVICES 1.1.1 The Engineer's performed by the Engineer services consist of those services consultants as enumerated in Articles 's any other services employees and Engineer's included in Article and 3 of this Agreement anc ti 1.1.2 The Engineer's sex-vices shall be skill and care and the orderly the highest degree of performed as eonal of the Owner, the Engineer shall submit for the Work. Upon professional s chedule for the Work. request s adjusted performance of the the , Owner ''s approval a for as the Project proceeds gineer s services which ma periods of time required for' and shall include allowances approval. of submissions by authoritiesthe Owner's Project. Time limits established b having review and for g jurisdiction over the the owner the Engineer shall or not, except for reasothis heduoved nable c use and appr l be mutuall Owner, and any adjustments to this schedule sha b y acceptable. exceeded by 1•:.3 The services a)vered by this Agreement are sul iect to the time limitations contained in Subparagraph 10,3,1, TIc SCOPE OX E&,'~NEER'a BASIC SERVICES 2.1 DEFINITION in X2.1.1 The Engineer's aragrarhs 2.2 through .6iandeanyc gher aervia lose described Ar cle 11 part of Bp ti normal Services, u,c inc t.dF identified in ~ruciura. without se? -/ices, archi'-,ctural dem chanical lmita ~+3rvicea g servicesnd lU tries) engineering Wiwi es necessary Documents, produce a complete and any other engineering struction y and re as described b and accurate set of Con- quired in paragraph 2,4. PAGE. 1 -r---- 2.2 SCHZWP IC DESIGN PHASE 2.2.1 Tt? Engineer in consultation with the Owner shall develop a written program for the Project to ascertain Owner's needs and to establish the requirements for the Project;. 2.2.2 The Engineer shall provide a preliminary evaluation of the Owner's program, construction schedule and construction budget M requirements, each in terms of the other, subject to the limita- tions set forth in Subparagraph 5.2.1. ' 2.2.3 The Engineer shall review with the Owner alternative approaches to design and construction of the Project. 2.2.4 Based on the mutually agreed-upon program, schedule and construction budget requirements, the Engineer shall prepare, for approval by the Owner, Schematic Design Documents Cnnsisting.of drawings and other documents illustrating the scale :.,td relation- ship of Project components. The Schematic Design shall contemplate. compliance with all applicable .Laws, statutes, ordinances, codso and regulations. 2.2.5 The Engineer shall submit to the owner a preliminary detailed estimate of Construction Cost based on current area, volume or other unit costs and which indicates the cost of each category of work involved in constructing the Project and establish an elapsed time factor for the period of time from the commencement to the completion of construction. 2.3 DESIGN DEVELOPXENT PHASE 2.3.1 Based on the approved Schematic Design Documents and any adjustments authorized by the Owner in the program, schedule or construction budget, the Engineer shall prepare for approval by the Owner, Design Development Documents consisting of drawings and other documents to fix and describe the size and character of the Project as to architectural, structural, mechanical and electrical syetems, materials and such other elements as may be appropriate, v%ieh shall comply with all applicable laws, statutes, ordinances, cedes and regulations. 2.3.2 The Engineer shall advise the Owner of any adjustments to the preliminary estimate of Construction Cost in a further Detailed Statement as described in Paragraph 2.2.5. ' 2.4 CONSTRUCTION DOCUMENTS PHASE 2.4.1 Ba;. sd on the approved Design Development Documei 1, and a,y further ad,ustments in the scope or quality of the Proj. or in the constru tion budget authorized by the owner, the Eng~ er s;lall prepare, for approval by the Owner, Construction Dacun.,. '•,s co- 'sting of drawings and specifications si4ting forth in cet~ PAGE 2 i` a Z/ z•equirements for the construction of the Project, which comply with all applicable laws, shall regulations statutes, ordinances, codes and w . 2.4.2 The Engineer shall assist the owner in the preparation of the necessary bidding information, bidding forms, the Conditions of the contract, and the form of Agreement between the owner and Contractor. I 2.4.3 The Engineer shall advise to previ us prel mi nary estimatof Construction cosy indicatednby changes in requirements or general market conditions. 2.4.4 The Engineer shall assist the owner in connection with the Owner's responsibility for filing documents required for the approval of governmental authorities having jurisdiction over the Project. I 2.5 BIDDING 2.5.1 The Engineer, following the owner's approval of thb Construction Documents and of the latest preliminary estimate of Construction Cost, shall assist the owner in obtaining bids and assist in awarding and preparing contracts for construction. 2.5.2 If the lowest bid for the construction of the Project exceeds the total construction cost of the Project as set forth in the approval Detailed Statement of Probable Construction Costs of the Projects submitted by the Engineer, then the Engineer, at its sole cost and expense, shall revise the Construction Documents as + may be required by the owner to reduce or modify the quantity or quality of the work so that the total construction cost of the Project will not exceed the total construction cost set forth in the approved Dotailad Statement of Probable Construction costs. ^.6 CONSTRUCTIO,K PEAS" - ADMINISTRATION 08 THE CONSTRUCTION CONTRACT 2.6.1 The Eny-ineerIs ~ESronsibi1it to for he Constr<ction Phase under this Agreementv`fenences withithe away of the Contract for t:onstructior and to r.!,nates at the issc nce to the Owner of the final Certif-cate for y;yment, unless exte ded under the terms of Sv bparagrap}. 9.3.3 X6.2 The Engineer sha.;.l provide letailed adm~, stration of the ,ntract for Constructic , as set foi::h below and . •,he edition of I. document A201, Gener.1 Cond'_tiris of the Cont.. for Co:,- st. inn, curr,eit as of the date of ' ,.La P,Ireement, uiil s of wis provided in this 1 re her- eme g nt. 2.6.3 Construction Phase duties, responsibilities and limita- tions of authority of the Engineer shall not be restricted, modi- PAGE 3 1 fied or extended without written agreement of the owner and Engineer. 2.6.4 The Engineer shall be a representative of and shall advise and consult with the owner (1) during construction, and (2) as an Additional Se-'ice at the Owner's direction from time to time during the warranty period described in the Contract for Construc- tion, i.e. one year. The Engineer shall have authority to act on behalf of the Owner only to the extent provided in this Agreement unless otherwise modified by written instrument. I 2.6.5 The Engineer shall visit the construction site at least two times a week, regardless of whether construction is in prog- ress, to become familiar with the progress and quality of the Work completed and to determine if the Work is being performed in a manner indicating that the Work when completed will be in accor- dance with the Contract Documents. Engineer shall provide Owner a written report subsequent to each on-site visit. On the basis of on-site observations as an Engineer, the Engineer shall keep the owner informed of the progress and quality of the Work, and shall exercise the utmost care and diligence in discovering and promptly' reporting to the owner any defects or deficiencies in the work of Contractor or any subcontractors. The Engineer represents that he will follow the highest professional standards in performing ali services under this Agreement. Any defective designs or specifi- cations furnished by the Engineer will be promptly corrected by the Engineer at no cost to the Owner. The Owner's approval, accep- tance, use of or payment for all or any part of the Engineer's services hereunder or of the Project itself shall in no way alter the Engineer's obligations or the owner's rights hereunder. 2.6.6 The Engineer shall not have control over or charge of and shall not be responsible for construction means, methods, tech- niques, sequences or procedures, or for safety precautions and pro- grams in connection with the Work. The Engineer shall not be responsible for the Contractor's schedules or failure to carry out the Work in accordance with the Contract Documents except insofar as such failure may result from Engineer's acts or omissions. The Engineer shall not iave ce ntrol over or charge of ac s or omissions of the Contractor, uhcontractors, or their agents or employees, or of any other persons performing porti'ns of the Work. 2.6.7 Th¢ Lnc,,neer shall at all times have access to -.Aj Work wherever it is in preparation or p- ogress. 2.6.8 Based on the Enghueer'r observations at the site of 'he wor:~ and evaluations of the intractor's Applications 'or Payme~.t, t) 3 Engineer shall. review a ,d certify the amounts due the Contrac- 1 tc . 2.6.9 The En( neer's r3rtificati - for payment shall consti- tute represen,. -ion to '..ae Owner, )aced on the engineer's observ. ',ins a* .e site ° provided in n- •agrapt+ ' . . G and on PAGE 4 c s~ ~~z the data comprising the Contra.ctor's Application for Payment, that the Work has progressed to the point indicated and that the quality of the Work is in accordance with the Contract Documents. The foregoing representations are subject to minor deviations from the contract Documents correctable prior to completion and to specific qualifications expressed by the Engineer. The issuance of a Certi- ficate for Payment shall further constitute a representation that ¢ the Contractor is entitled to payment in the amount certified. However, the Issuance of a Certificate for Payment shall not be a representation that the Engineer has (1) made exhaustive or con- f tinuous on-site inspections to check the quality or quantity of the Work, (2) reviewed construction means, methods, techniques, sequen- ces or procedures, (3) reviewed copies of requisitions received from Subcontractors and material suppliers and other data requested by the owner to substantiate the Contractor's right to payment or (4) ascertained how or for what purpose the Contractor has used money previously paid on account of the Contract Sum. 2.6.10 The Engineer shall have the responsibility an authority to reject Work which does not conform to the Contract Documents. Whenever the Engineer considers it necessary of advisable for implementation of the intent of the Contract Docu meets, the Engineer will have authority to require additional inspection or testing of the Work in accordance with the provisions of the Contract Documents, whether or not such Work is fabricated, installed or completed. However, neither this authority of the Engineer nor a decision made in good faith either to exercise or not exercise such authority shall give rse { bi.lity of the Engineer to the Contra tor, Subcontractors,rmaterial and equipment suppliers, their agents or employees or other persons performing portions of the Work. 2.6.11 The Engineer shall review and approve or take other appropriate action upon Contractor's submittals such as Shop Drawings, Product Data and Samples for the purpose of 1 with applicable laws, statutes, ordinances and codes; and (2) determining whether or not the Work, when coml ( ) compli- ance compliance with the requirements of the Contracts Dc i;, unts be in Engineer's action shall be taken with such reasonable pL-omptnessTto cause no delay in the Work or of separate contractors, while allowing sufficient time in the Engineer's professional judgment to permit adequate review. Review of such submittals is not conducted for the purpose of determining the accuracy other details such as dimensions and quantitiesaor for substantiatf ing instructions for installation or performance of equipment or systems designed by the Contractor, all of which remain the responsibility of the contractor to the extent required by the Contract Documents, The Engineer's review shall not constitute approval of safety ~ stated by the Engineer, precautions e of construction means,t methods,9techniques, \ sequences or procedures. The Enginner's approval of a specific item shall not indicate approval of an assembly of which the item PAGE 5 1 1 t~ 1 Ply 't is a component. When professional certification of performance/ characteristics of materials, systems or equipment is required by the Contract Documents, the Engineer shall be entitled to rely upon such certification to establish that the materials, systems or equipment will meet the performance criteria required by the Contract Documents. 2.6.12 The Engineer shall prepare Change Orders and Construc- tion Change Directives, with supporting documentation and data if deemed necessary by the Engineer as provided in Subparagraphs 3.1.1 and 3.3.3, for the Owner's approval and execution in accordance with the Contract Documents, and may authorize minor changes in the Work not involving an adjustment in the Contract Sum or an exten- sion of the Contract Time which are not inconsistent with the in- tent of the Contract Documents. 2.6.13 On behalf of the owner, the Engineer shall conduct inspections to determine the dates of Substantial Completion and j Final Completion, and shall issue Certificates of Substantial and. Final Completion. The Engineer will receive and review written guarantees and related documents required by the contract Document* and assembled by the Contractor and shall issue a final certi€icat~._: for Payment. 2.6.14 The Engineer shall interpret and provide recommenda- tions on matters concerning performance of the owner and Contractor under the requirements of the Contract Documents on written request of either the owner or Contractor. The Engineer's response to such - requests shall be made with reasonable promptness and within any time limits agreed upon. 2.6.15 It. :,rpretations and decisions of the Engineer shall be onsistent with the intent of and reasonably inferable from the Contract Documents and shall be in writing or in the form of draw- ings. When making such interpretations and initial decisions, the Engineer shell endeavor to secure faithful performance by both Owner and Contractor, shall not show partiality to either, and shall not be liable for results for interpretations or decisions so rendered in good faith in accordance with all the requirements of the owner-Engineer Agreement and in the absence of negligence. 2.6.16 The Engineer shall render written decisions within a reasonable time on all claims, disputes or other matters in ques- tion between the owner and Contractor, relating to the execution or progress of the Work as provided in the Contract Documents. 2.6.17 The Engineer (1) shall render services under the Agree- ment in accordance with the highest professional standards prevail- ing in the metroplex area; (2) will reimburse the owner for all \ damages caused by the defective designs the Engineer prepares; and (3) by acknowledging payment by the owner of any fees due, shall I PAGE 6 i 1 A r: nml,r `;r Z ~,1 `fir..! not be released from any rights the Owner may have under the Agreement or diminish any of the Engineers obligations thereunder. 2.6.18 The Engineer shall provide the Owner with one set of reproducible prints showing all significant changes to the Con- struction Documents during the Construction Phase and shall. also provide the owner with one set of reproducible as-built Drawings 9 for the Ownerfs file. ART,_~ ADDITIONAL SERVICES 3.1 GENERAL 3.1.1 The services described in this Article 3 are not in- cluded in Basic Services unless so identified in Article _:.2.,__and they shall be paid for by the owner as provided in this Agreement, in addition to the compensation for Basic Services. The services. described under Paragraphs 3.2 and 3.4 shall only be.provided if authorized or confirmed in writing by the owner. If services deg- li scribed under contingent Additional Services in Paragraph 3.3 are required due to circumstances beyond the Engineer's control, the Engineer shall notify the owner prior to commencing such services. If the Owner deems that such services described under Paragraph 3.3 are not required, the owner shall give prompt written notice to the Engineer. If the owner indicates in writing that all or art of such Contingent Additional services are not required, the Engineer shall have no obligation to provide those services. owner will be responsible for compensating the Engineer for contingent Additional Services only if they are not required due to the negligence or fault of Engineer. 3.2 PROJECT REPRESENTATION BEYOND BASIC SERVICES 3.2.1 If more extensive representation at thf ite than described in Subparagraph 2.6.5 is required, the !~ngineershall provide one or I-i_R Project Representatives to assist in carrying out such additional on-site responsibilities, 3.2.2 Project Representatives shall be selected, employed and directed by the Engineer, and the Engineer shall be compensated therefor as agreed by the owner and Engineer. The duties, respon- eibilities and limitations of authority of Project Representatives shall be as described in a separate agreement executed by the parties, 3.2.3 Through the observations by such Project Representa- tives, the Engineer shall endeavor to provide further proteion for the owner against defects and deficiencies in the Work, buttthe \ furnishing of such project representation shall not modify the PAGE 7 i 1 rights, responsibilities or obligations of the Engineer as describ- ed elsewhere in this Agreement. 3.3 CONTINGENT ADDITIONAL SERVICES 3.3.1 Making material revisions in Drawings, specifications E or other documents when such revisions are: 1. inconsistent with approvals or instructions previously given by the Owner, including revisions made necessary r by adjustments in the Owner's program or Project budget; 2. required by the enactment or revision of codes, laws or regulations subsequent to the preparation of such docu- ments; or i 3. due to changes required as a result of the owner's failure to render decision in a timely manner. 3.3.2 Providing services required because of significant changes in the Project including, but not limited to, size, quali- ty, complexity, the Owner's schedule, or the method of bidding and contracting for construction, except for services required under subparagraph 5.2.5. 3.3.3 Preparing Drawings, Specifications and other documenta- tion and supporting data, and providing other services in connec- tion with Change orders and Construction Change Directives. 3.3.4 Providing consultation concerning replacement of Work damaged by fire or other cause during construction, and furnishing services required in connection with the replacement of such work. 3.3.5 Providing services made necessary by the default of the contractor, by major defects or deficiencies in the work of the contractor. 3.3.6 Providing services in evaluating an extensive number of claims submitted by the Contractor or others in connection with the Work. 3.3.7 Providing services in connection with a public hearing, arbitration proceeding or legal proceeding except where the Engi- neer is party thereto. 3.4 OPTIONAL ADDITIONAL SERVICES 3.4.1 Providing services to verify the accuracy of drawings or other information furnished by the Owner, PAGE 8 I n 3.4.2 Providing coordination of construction performed by t separate contractors or by the Owner's own forces and coordination of services required in connection with construction performed and equipment supplied by the owner. 3.4.3 Providing assistance in the utilization of equipment or systems such as testing, adjusting and balancing, preparation of i operation and maintenance manuals, training personnel for operation and maintenance and consultation during operation. 3.4.4 Providing services other than as provided in No. 4 of Article 11, after issuance to the Owner of the final Certificate for Payment, or in the absence of a final Certificate for Payment, more than 60 days after the date of Substantial Completion of the Work. 3.4.5 Providing services of consultants for other than archi- tectural, structural, mechanical and elecL:ical engineering por- tions of the Project provided as a part of Basic Services. 3.4.6 Providing any other services not otherwise included in this Agreement or not customarily furnished in accordance with gen- erally accepted engineering or architectural practice. i ARTICLE 4 OWNER'S RESPONSIBILITIES + 4.1 The owner shall. consult with the Engineer regarding requirements for the Project, including (1) the Owner's objec- tives, (2) schedule and design constraints and criteria, including space requirements and relationships, flexibility, expandability, special equipment, systems and site requirements, as more speci- fically described in Paragraph 2.2.1. 4.2 The owner shall establish and update an overall budget for the Project, Including the Construction Cost, the Owner's other costs and reasonable contingencies related to all of these costs. 4.3 If requested by the Engineer, the owner shall furnish evidence that financial arrangements have been made to fulfill the owner's obligations under this Agreement. 4.4 The Owner shall designate a representative authorized to act on the Owner's behalf with respect to the Project. The Owner or such authorized representative shall render decisions in a time- ly manner pertaining to documents submitted by the Engineer in order to avoid unreasonable delay in the orderly and sequential progress of the Engineer's services. 4.5 The Owner shall furnish site plans describing physical I characteristics, legal limitations and utility locations for the PAGE 9 1 n , I, „In s In__fC `i !0 r site of the Project. The site plan may include, as applicable, grades and lines of streets, alleys, pavements and adjoining c property and structures; adjacent drainage; rights-of-way, restrictions, easements, encroachments, zoning, deed restrictions, boundaries and contours of the site; locations, dimensions and necessary data pertaining to existing buildings, other improvements and trees; and information concerning available utility services and lines, both public and private, above and below grade, including inverts and depths. 4.6 The Owner shall furnish the services of other consultants when such services are reasonably required by the scope of the Project and are requested by the Engineer and are not retained by the Engineer as part of his Basic Services. 4.7 The Owner shall furnish all legal, accounting and insur- ance counseling services as may be necessary at any time for the Project, including auditing services the owner may require to verify the Contractor's Applications for Payment or to ascertain- how or for what purposes the Contractor has used the money paid by or on behalf of the Owner. 4.8 The services, information, site plans and reports required by Paragraphs 4.5 through 4.7 shall, be furnished at the Owner's expense, and the Engineer shall be entitled to *ely upon the accur- acy and completeness thereof in the absence of any negligence on the part of the Engineer. i 4.9 Prompt written notice shall be given'by the owner to the Engineer if the owner becomes aware of any fault or defect in the Project or nonconformance with the Contract Documents. 4.10 The proposed language of certificates or certifications requested of the Enqineer or Engineer's consultants shall be submitted to the Engineer for review and approval at least fourteen (14) days prior to execution. The Owner shall not request i certifications that would require knowledge or services beyond the scope of this Agreement. Tj~t XCLB 3 CONSTRUCTION COST 5.1 DEFINITION 5.1.1 The Construction cost shall be the total cost or estimated cost to the Owner of all elements of the Project designed or specified by the Engineer. 5.1.2 The Construction Cost shall include the cost at current market rates of labor and materials furnished by the Owner and equipment designed, specified, selected or specially provided for PAGE 10 i M by the Engineer, plus a reasonable allowance for the Contractor's overhead and profit. In addition, a reasonable allowance for contingencies shall be included for market conditions at the time of bidding and for changes in the Work during construction. 5.1.3 Construction cost does not include the compensation of s I the Engineer and Engineer's consultants, financing or other costs which are the responsibility of the owner as provided in Article 4. 5.2 RESPONSIBILITY FOR CONSTRUCTION 5.2.1 Evaluations of the Owner's Project budget, preliminary estimates of Construction cost and detailed estimates of Construc- tion Cost, if any, prepared by the Engineer, represent the Engineer's best judgment as a. design professional familiar with the construction industry. It is recognized, however, that neither the Engineer nor the Owner has control over the cost of labor, materials or equipment, over tl!e Contractor's methods of determin- ing bid prices, or over competitive bidding or market conditions.- Accordingly, the Engineer cannot and does not warrant or represent that bids will not vary from the owner's Project budget or from any estimate of Construction Cost or evaluation prepared or agreed to by the Engineer. 5.2.2 No fixed limit of Construction Cost shall be established as a condition of this Agreement by the furnishing, proposal or establishment of a Project budget, unless such fixed limit has been agreed upon in writing and signed by the parties thereto. If such a fixed limit has been established, the Engineer shall be permitted to include contingencies for design, bidding and price escalation, to determine what materials, equipment, component systems and types of construction are to be included in the contract Documents, to i make reasonable adjustments in the scope of the Project and to f include in the contract Documents alternate bids to adjust the Construction Cost to the fixed limit. Fixed limits, if any, shall be increased in the amount of an increase in the Contract sum occurring after execution of the contract for Construction. 5.2.3 If the Bidding Phase has not commenced within ninety (90) days after the Engineer submits the Construction Documents to the owner, any Project budget or fixed limit of Construction Cost shall be adjusted to reflect changes in the general level of prices in the construction industry between the date of submission of the Construction Documents to the owner and the date on which proposals are sought. 5.2.4 If a fixed limit of Construction cost (adjusted as pro- vided in Subparagraph 5.2.3) is exceeded by the lowest bona fide bid, the owner shall: 1. give written approval of an increase in such fixed t limit; PACE 11 J % t. 1 I 1 by the Engineer, plus a reasonable allowance for the Contractor's overhead and profit. In addition, a reasonable allowance for contingencies shall be included for market conditions at the time i of bidding and for changes in the Work during construction. 5.1.3 Construction Cost does not include the compensation of the Engineer and Engineer's consultants, financing or other costs which are the responsibility of the Owner as provided in Article 4. 5.2 RESPONSIBILITY FOR CONSTRUCTION 5.2.1 Evaluations of the Owner's Project budget, preliminary estimates of Construction cost and detailed estimates of construc- tion Cost, if any, prepared by the Engineer, represent the Engineer's best judgment as a design professional familiar with the construction industry. It is recognized, however, th t neither the Engineer nor the Owner has control over the ce,;t of labor, materials or equipment, over the Contractor's method. of determin- ing bid prices, or over competitive bidding or marks! conditions.- Accordingly, the Engineer cannot and does not warrant or represent that bids will not vary from the owner's Project budget or from any estimate of Construction Cost or evaluation prepared or agreed to by the Engineer. '5.2.2 No fixed limit of Construction Cost shall be e!.r.i:ablished as a condition of this Agreement by the furnishing, proposal or establishment of a Project budget, unless such fixed limit has been agreed upon in writing and signed by the parties thereto. If such - a fixed limit has been established., the Engineer shall be permitted to include contingencies for design, bidding and price escalation, to determine what materials, equipment, component systems and types of construction are contract to be included in the Documents to make reasonable adjustments in the scope of the Project an(~ to include in the Contract Documents alternate bids to adjust t:.he Construction Cost to the fixed limit. Fixed limits, if any, s::z1.1 be increased in the amount of an increase in the Contract occurring after execution of the Contract for Construction. 5.2.3 If the Bidding Phase has not commenced within ninety' (90) days after the Engineer submits the Construction Documents to the Owner, any Project budget or fixed limit of Construction Cce shall be adjusted to reflect changes in the general level of prices in the construction industry between the date of submission of the Construction Documents to the owner and the date on which proposals are sought. 5.2.4 If a fixed limit vided in subparagraph 5 2 3) of isoexceeded obyC the lowest bona fide bid, the Owner shall: 1. dive written approval of an increase in such fixed limit; PAGE 11 . 1 2. authorize rebidding or renegotiating of the Pro- ject within a reasonable time: 3. if the Project is abandoned, terminate in accor- dance with Paragraph 7.3; or 4. cooperate in revising the Project scope and quali- ty as required to reduce the Construction Cost, 5.2,5 If the Owner chooses to proceed under Clause 5.2.4, the Engineer, without additional charge, shall modify the Contract Documents as necessary to comply with the fixed limit, if estab- lished as a condition of this Agreement. The modification of Contract Documents shall be the limit of the Engineer's responsi- bility arising out of the establishment of a fixed limit. ARTICLE 6 - USE OF ENGINEER'S DRAWINGSt ` SPECIFICATIONS AND OTHER DOCUMENTS I~ 6.1 The Drawings, specifications and other documents prepared by the Engineer for this Project are instruments of the Engineer's service for use solely with respect to this Project and, unless otherwise provided, the Engineer shall be deemed the author of these documents and shall retain all common law, statutory and other reserved rights, including the copyright. The owner shall be 1 permitted to retain copies, including reproducible copies, of the Engineer's Drawings, specifications and other documents for infor- mation and reference in connection with the owner's use and occupancy of the Project. The Engineer's Drawings, Specifications or other documents shall not be used by the owner or others on other projects or for completion of this Project by others, unless the project, or any phase thereof, of the Project is complete, Engineer is in default of this Agreement, or this Agreement is terminated, at which time such documents become property of the owner. 6.2 Submission or distribution of documents to meet official regulatory requirements or for similar purposes in connection with the Project is not to be construed as publication in derogation of the Engineer's reserved rights. ARTICLE 7 TERMINATIONO SUSPENSION OR ABANDONMENT 7.1 This Agreement may be terminated by either party upon not less than seven days written notice should the other party fail substantially to perform in accordance with the terms of this Agreement through no fault of the party initiating the termination. PAGE 12 t i 02 l/ y 7.1.5 Thu Owner may terminate this Agreement after the completion of each basic service phase, as set forth in Article 4 10.1.2 hereof, upon written notice to the Engineer. The owner may terminate this Agreement at any time upon thirty (30) days written notice to Engineer. q ; 7.2 If the Project is suspended by the Owner for more than 30 consecutive days, the Engineer shall be compensated for services li performed prior to notice of such suspension. When the Project is resumed, the Engineer's compensation shall be equitably adjusted to provide for expenses incurred in the interruption and resumption of the Engineer's services. i 7.3 This Agreement may be terminated by the Owner upon not less than seven days written notice to the Engineer in the event that the Project is permanently abandoned. If the Project is abandoned by the owner for more than 90 consecutive days, the Engineer or the Owner may terminate this Agreement by giving written notice. J 7.4 Failure of the owner to make payments to the Engineer in accordance with this Agreement shall be considered substantial non- performance and cause for termination, 7.5 If the Owner fails to make payment to Engineer within thirty (30) days of receipt of a statement for services properly performed, the Engineer may, upon seven days written notice to the Owner, suspend performance of services under this Agreement. Unless payment in full is received by the Engineer within seven (7) days of the date of the notice, the suspension shall take effect without further notice. In the event of a suspension of services, the Engineer shall have no liability to the Owner for delay or damage caused the Owner because of such suspension of services. 7.6 In the event of termination not the fault of the Engineer, the Engineer shall be compensated for services properly performed prior to termination. ARTICLE 0 MISCELLANEOUS PROVISIONS 8.1 This Agreement shall be governed by the laws of the State of Texas, 8.2 Terms in this Agreement shall have the same meaning as those in AIA Document A201, General Conditions of the Contract for Construction, current as of the date of this Agreement. 8.3 The Owner and Engineer, respectively, bind themselves, their partners, successors, assigns and legal representatives to the other party to this Agreement and to the partners, ouccessors, PAGE 13 til 0 I i t l assigns and legal representatives of such other party with respect to all covenants of this Agreement. Neither Owner nor Engineer shall assign this Agreement without the written consent of the other. 8.4 This Agreement represents the entire and integrated agree- ment between the Owner and Engineer and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both owner and Engineer. 8.5 Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the owner or Engineer. 8.6 Unless otherwise provided in this Agreement, the Engineer and Engineer's consultants shall have no responsibility for the discovery, presence, handling, removal or disposal of or exposure , of persons to hazardous materials in any form at the Project site,. including but not limited to asbestos, asbestos products, poly- chlorinated biphenyl (PCB) or other toxic substances, provided, however, Engineer shall have the responsibility to and shall report to the Owner the location of any hazardous material that an engi- neer or architect of similar skill and expertise should have noticed. 8.7 Upon receipt of prior written approval of Owner, the Engineer shall have the right to include representations of the design of the Project, including photographs of the exterior and interior, among the Engineer's promotional and professional materials. The Engineer's materials shall not include the Owner's confidential or proprietary information if the Owner has previously advised the Engineer in writing of the specific information considered by the owner. to be confidential or proprietary. The owner shall provide professional credit for the Engineer on the construction sign and in the promotional materials for the Project. ARTICLE 9 PAYMENTS TO THE ENGINEER 9.1 DIRECT PERSONNEL EXPENSE 9.1.1 Direct Personnel Expense is defined as the direct salaries of the Engineer's personnel engaged on the Project and the portion of the cost of their mandatory and customary contributions and benefits related thereto, such as employment taxes and other statutory employee benefits, insurance, sick leave, holidays, vacations, pensions and similar contributions and benefits. I aPAGE 14 Y. E- A 9.2 PAYMENTS ON ACCOUNT OF BASIC SERVICES 9,2.1 Subsequent Payments for Basic Services shall be made monthly and, where applicable, shall be in proportion to services 1 performed within each phase of service, on the basis set forth in Subparagraph 10.2.2. , 9.2.2 If and to the extent that the time initially established in Subparagraph 10.3.1 of this Agreement is exceeded or extended through no fault of the Engineer, compensation for any services rendered during the additional period of time shall by computed in the manner set forth in Subparagraph 10.2.3. 9.3 PAYMENTS ON ACCOUNT OF ADDITIONAL SERVICES 9.3.1 Payments on account of the Engineer's Additional Services shall be made monthly upon presentation of the Engineer's statement of services rendered or expenses incurred. 9.4 PAYMENTS WITHHELD J 9.4.1 No deductions shall be made from the Engineer's 1 compensation on account of penalty, liquidated damages or other sums withheld from payments to contractors, or on account of the cost of changes in the Work other than those for which the Engineer is responsible, 9.5 ENGINEER'S ACCOUNTING RECORDS 9.5.1 Records of expenses pertaining to Additional Services and services performed on the basis of a multiple of Direct -Personnel Expense shall be available to the Owner or the Owner's authorized representative for inspection and copying during regular business hours for three years after the date of the final Certificate of Payment. ARTICLE 10 BASIS OF COMPENSATION The owner shall compensate the Engineer as follows: 10.1 BASIC COMPENSATION 10.1.1 FOR BASIC SERVICES, as described in Article 2, a;,d any other services included in Article 11 as part of Basic Services, Basic Compensation shall be the total amount of $49,900. 10.1.2 Progress payments foi: Basic Services in each phase \ shall total the following percentages of the total Basic compensa- tion payable: PAGE 15 r _ q1 A7^nda Olt) .._w~ 'd_o2_S a. Phase I: Schematic Design Phase ; Sub Total $13,500. b. Phase is Mechanical Renovation N . Design and Development Phase $ 31625. 25$ , Construction Documents Phase $ 7,250. 50% Bidding Phase $ 1,450. 10$ . Construction Phase $ 20175. 15% Phase I Sub Total $14,500. C. Phase 11: Buildings Reconstruction and Site Rork, Part 1 Design and Development Phase $ 61800. 40t• . Construction Document Phase $101200. 60% Phase I1 Sub Total $17,000. d. Phase Its Buildings Reconstruction and site work, Part 2 Bidding Phase $ 735. 15% Construction Phase $ 41165. 85% Phase II Sub Total $ 41900. Total $49,900. 10.2 COMPENSATION FOR ADDITIONAL SERVICES 10.2.1 FOR PROJECT REPRESENTATION BEYOND BASIC SERVICES, as described in Paragraph 2.2, compensation shall be computed as follows: on an hourly rate basis, based on Article 10.2.2. 10.2.2 FOR ADDITIONAL SERVICES OF THE Engineer, as described in Articles 3 and 11, other than (1) Additional Project Representa- tion, as described in Paragraph 3.2, and (2) services included in Article 11 as part of Additional Services, but excluding services of consultants, compensation shall be computed as follows: Principals $100.00 per hour Project Manager $ 60.00 hourly rate Landscape Architect $ 50.00 hourly rate senior Engineer $ 75.00 hourly rate PAGE 16 c A r Agi'~:,ia (loin S [P . a/ Engineer I $ 60.00 hourly rate 4 Architect $ 60.0o hourly rate 10.2.3 FOR ADDITIONAL SERVICES OF CONSULTANTS, including those provided under subparagraph 3.4.6 or identified in Article 11 as part of Additional Services, a multiple of 1.8 times the amounts ` l billed to the Engineer for such services. 10.3 ADDITIONAL PROVISIONS 10.3.1 IF THE BASIC SERVICES covered by this agreement have not been completed on or before May 14, 1993, through no fault of the Engineer, extension of the Engineer's services beyond that time shall be compensated as provided in Subparagraph 10.2.2. 10.3.2 Payments are due and payable thirty (30) days from the date of the Engineer's invoice. Amounts unpaid thirty after the invoice date shall bear interest at the ate Qof done 1 percent (it) per month. ]1RTICLE li - UTHER CONDITIONS OR SERVICES 1. Insurance and Indemnification. Engineer shall maintain, at no expense to Owner, insurance coverage placed with companies rated at least Bt/X by Best0s Key Rating Guide, including a professional liability policy in the amount of Three Million Dollars ($3,000,000), including contractual liability coverage. All applicable insurance policies shall name the Owner and Alan F. Nelson as additional insured and shall require the giving of written notice to owner at least thirty days prior to cancella- ti,on, non-renewal or ed by return receipt material United States Certifiped Mail. Engineer agrees to indemnify, hold harmless, and defend the Owner, its officers, agents, and employees from and against any and all claims or suits for injuries, damages, loss, or liability of whatever kind or character, arising out of or in connection with the performance by the Engineer of those services contemplated by this Agreement, based upon allegations of negligent acts or omissions of Engineer, its officers, employees and subcontractors. 2. Engineer agrees to provide services for the completion of the Project in accordance with the terms and conditions of this agreement and as set forth in the Scope of services attached hereto as Exhibit A. 3. Engineer agrees to prepare documents for alternate, separate or \ sequential bids as directed by the owner, PAGE 17 Ss ~ l hiurd:3 ilai❑ ~.S Co. ,a. 4, Engineer agrees to investigate existing conditions or faci- lities or to make measured drawings thereof. I 5. Engineer shall provide interior design and other similar ser- vices required for the selection, procurement and installation " of furniture, furnishings and related equipment for the Project as directed by owner. i 6. Engineer agrees to complete the services described in Article' 10.1.2, Phase I and the Design and Development Phases of Phase II within 75 days from the date of the execution of this Agree- ment. This Agreement entered into as of the day and year first written above. CITY OF DENTON, TEXAS, CARTER & BURGESS, INC., OWNER ENGINEER 1 BY: BY: BOB CASTLEBERRY, MAYOR CHRIS STOCKE VICE PRESIDENT ATTEST: I i JENNIFER WALTERS, CITY SECRETARY APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY BY: r E PAGE 18 1 r Anen;f ~ Ilent_ e S , 71. r r ~ n~ PROPOSAL 9'` 3 c FOR PROFESSIONAL. DESIGN SERVICES FOR THE RENOVATION OF THE CIVIC CENTER SWIMMING POOL DENTON, TEXAS .i PREPARED BY: CARTER & BURGESS, INC. I:NGINEERS* PLANNERrS # SURVEYORS I100 MACON STREET FORT WORTH, TEXAS 76102 AND ALAN F. NELSON, ARCHITECT 50.2 W. OAK DENTON, TEXAS 76201 AUGUST 10, 1992 C&B No, 92129616E R 3 ll f r i l~g4rf li? EI,~RI,~L'.y o, l7. PROPOSAL FOR PROFESSIONAL DESIGN SERVICES FOR THE RENOVATION OF THE CIVIC CENTER SWIMMING POOL t DENTON, TEXAS 1. PROJECT DESCRIPTION The Civic Center Swimming Pool is located off Bell Avenue in the City of Denton within Civic Center Park. The pool complex, originally built in 1965, includes a 330,000 gallon swimming pool, bathhouse buildings, and trellis covered sitting areas as designed by the late architect, O'Neil Ford. The City is contracting for the redesign and renovation of the pool facility based upon the following priorities as identified in two phases: PHASE (3udget Allowance $300,000) • Replace the existing gutter system for entire perimeter of pool. • Replace the existing circulation/piping system (supply/return) from the pool to the filtration system. • Replace the existing filtration system, pumps, electrical devices, and chemical treatment system. • Replace the existing underwater lights and provide the proper conduit/wire and grounding provisions to meet code requirements. • Replace the existing perimeter concrete deck in conjunction with other renovation work around the pool and adjacent seating areas. PHASE iI (Budget Allowance $309,000) • Design and reconstruction of the pool buildings, shower rooms and covered sitting areas, • Construction of a new zero-depth children's pool, • Install new pool equipment, diving boards, and deck furniture. • Replace existing perimeter fencing around the pool complex. • Eliminate the two existing on-street angled parking areas and design a new off-street parking lot to serve the Civic Center Pool ulrp\72128016 Pr Page 1 of 4 r l • 1 11 Il;1C'f;tl8 Iltlfll ~ ~ ' ~4w! LAM PROPOSAL FOR. PROFESSIONAL DESIGN SERVICES FOR THE RENOVATION OF THE CIVIC CENTER SWIMMING POOL 4 DENTON, TEXAS a I, PRO.iECT_DUCRIPTION P The Civic Center Swimming Pool is located off Bell Avenue in the City of Denton within Civic Center Park, The pool complex, originally built in 1965, includes a 330,000 gallon swimming pool, bathhouse buildings, and trellis covered sitting areas as designed by the late architect, O'Neil Ford. The City is contracting for the redesign and renovation of the pool facility based upon the following priorities as identified in two phases: PHASE (Budget Allowance $300,000) • Replace the existing gutter system for entire perimeter of pool, • Replace the existing circulation/piping system (supply/return) from the pool to the filtration system. • Replace the existing filtration system, pumps, electrical devices, and chemical treatment system. • Replace the existing Underwater lights and provide the proper conduit/wire and grounding provisions to meet code requirements, • Replace the existing perimeter concrete deck in conjunction with other renovation work around the pool and adjacent seating areas, PHASE II (Budget Allowance $309,000) • Design and reconstruction of the pool buildings, shower rooms and covered sitting areas. • Construction of a new zero-depth children's pool. • Install new pool equipment, diving boards, and deck furniture. • Replace existing perimeter fencing around the pool complex. • Eliminate the two existing on-street angled parking areas and design a new off-street parking lot to serve the Civic Center Pool c r>>~nizs~u,.rr Page 1 of 4 l ,Mda No, e~2 5' The A/E Project Team understands that the City is retaining consultant services ate/ this time for the entire scope of work within both phases of program items. The City will direct the Project 'T'eam as to the final construction package based upon actual j~ budget allocations approved by the City Council. r TI. SCOPE QF SF,RVICES A. EVALUATION OF EXISTING CONDITIONS AND PREPARATION OF DESIGN RECOMMENDATIONS: 4 ~ 1. i e VisitJAssessment_ of Existing Condi ionti The Project Team and City personnel will visually investigate the pool, filtration system, bath house, etc., noting all priorities for renovation work. This assessment will be reviewed and approved by the client and will become the basis for design development drawings. 2. Research As-Built Drawing: The Project Team will thoroughly research all old documents as retained by the City pertaining to the pool g.-ometry, layout, spot grades, buildings, parking, roads, fences, equipment, landscaping and utility locations that exist (,a site. Base maps will be prepared from existing City information. The Project Team will not conduct any field surveys for as-built information under I this scope of work. I 3. Design Re-ojmmendat_ion,: Prepare summary of design ' recommendations with noted code requirements where applicable, proposed modifications and budget estimates for each renovation construction item. 4. Clint Mee in : Project Team members to meet with City personnel to review design recommendations and make sclections of renovation priorities. 13, DESIGN DEVELOPMENT DRAWINGS: i 1 1. Concert tual Master 1) an: Preparation of a Concept Master Plan for the overall re-development of the pool complex, This plan will serve tns the guiding exhibit to insure that the project is developed in an orderly, phased process which creates a state-of-the-art outdoor recreational facility. -PrtJ[Lninq4 ary Plans: 6asec. upon the final programmatic list of improvements, tlrp' 'ect'Ica:r will prepare prcliminaryconstruction plans and detai' posed construction/renovation for the pool, build;. or, enlents, ~,rr~niax~rarr Page 2 of 4 I i' fl ' 3 q PtJgI;+JA ~Q.._ d ~ Q~ r~ f 3, City Review/AlVroval The Project 'ream will submit preliminary.3,2 ;3 J construction plans to the City for review by various departments (i.e., Park and Recreation Department, Engineering Department), t~ C. FINAL BID DOCUMENTS: 1, F~indl Cons ru ti n_ DocumQn,s: After approval front the City of the Preliminary Plans, the Projec,: Team will finalize all construction plans, as well as prepare technical specifications as a part of the entire bid i, package, 21 Bid in L'ro. cess; The Project Team will prepare the "Bidders ' Package," assist in the advertising for bids, bid receipt, and bid opening. The Project Team will also assist in review of bids and the i award of the final bid. The City will be provided (20) sets of plans to use for bidding, The City will be responsible for printing of the specifications and contract document books. Additional sets of plans beyond the (20) sets will be a cost incurred by the City, i D. CONSTRUCHON SERVICES: L Construe Q rv io L: The Project Team will provide on-site observation services as required to include field reports, memos, i change orders, etc, in conjunction with City representatives, The Project Team will also assist the City in review of contractor's shop drawings during construction. { Final Inspection; The Project Team will perform the on-site final 1 inspection with City representatives noting recommendations for final acceptance. { i I R 111rpp)2]2M1(.]', Page 3 of 4 4 7 1 l Agluu'a Pro. _jj~ COMP EN5ATIQ A. Evaluation of Existing Conditions and Preparation of Design Recommendations $ is,t300 B. Design Development Drawings $15,200 C. Final Bid Documents $19,500 4 ".;nstruction services (Estimated 24 weeks of Construction $ 6,400 with Project Team performing average 5 hours of construction administration per week = 120 hours total) Note: Should the project require more on-site observation time than estimated amount, the City and A/E Team will negotiate an hourly rate agreement for these services. Total Fee $49,900 IV, SCHFD 1r F The A/E Project Team understands that the City desires the design services to he completed in the fall of 1992 so that the project can be bid and the renovation performed during the winter of 1992-93 and the pool opened by May 14, 1993. C mfp\9212R! 16 111 Page 4 of 4 e r. (I 11 1 A r CIVIC CENTER HUNG POOL RENOVATION I Billing Rate Schedule August 13, 1992 Category Billing Rate - - - mmmmmmm~ Principal $100.00 , i. Project Manager 6Q pp Landscape Architect 50.00 Senior Engineer 75,00 Engineer I 60.00 Architect 60.00 m1sc\9212W1.brs Page 1 Of 1 r, : 4 :rcITY OUNCI) t 11 u. .ti Qy f y l 1 yJ1oVl)m f tr , ij k t 'Aar DATE: ,lugust -I, 1992 CirY !.,'Ot_SCIL__EEfI T FORMAT s 1 TO: }layur and Xembers or the cit} Council FROM Lloyd Harrell, city ,tanager SUBJECT: Or(Iinance providing for alternative methods of n0lifica1 ion Cur ':ss and weed s iolations related to rppettt offenders -rays fEGOVIESDATIOS: The Cummunity fmprovement Ditision reCOmmerrcls approval of the ordinance. SLTIAU: The proposed ordinance provides for a notire process to assist iu dealing with repeat offenders, The current provisions require that each time a property is in violation of the twelve inch standard that a notice be sent to the owner of the property, The proposal provides language for the jecond notice that if "in one growing season, the property uwner fails to correct a subsequent violation" the City may enter, the property throughout the growing season as necescorrect future violations without further notice. The Legal Deparlmyut.vhas defined a growin, season as ?larch to \u ember in one year. This provision would provide staff with the ability to mow properties that VOUtiuely are in violation of city codes, When the city mows a property, the owner is charged for the wowing costs and nn S80 administrative fee is added, we also belieNe that this provision will iufluence the owners of larger tracts to hire contraclurs to maintain property on a schedule rather I.han waiting for a Cite notice, The ordnance provides wording that must be included in the first and second notice so that the owner is aware of the need to keep the property maintained, Community improvement has contacted several cities about the repeat offender, problem, Haltom City and Abilene have ordinances similar to the proposed document. The Abilene ordinance provides that after the first notice the city may mow tho. property on thirty dc.y intervals and bill the uwner for the abatement, Although Abilene city officrials stated that they had rc!cek ed some complaints Cro■ citizens, no one has chalienged the city on its right to mow the property and charge them for the mowing. The Code Enforcement Office in Abilene does not reinspect the properties irul,ss .t citizen complaint is received. [n Wichita Falls, violators are notified ti,at the first notice is the 0111)' nO UCk! they will receive. Bill King, Director of ;;ode Enforcement, spited that a courtesy notice is sometimes sent or, :urofficer may personally contact the owner on a second offense, but a notice is not requir•,sd. Based on our conver•satiuns with members of the Code Enforcement Lssociat.ion of 'fesas, many cities are considering this type of ordinance or notification process for owners of \ properties that are frequently in violation of grass and weeds regulations. l A P I A~ 1 l~r~ nJa 3f m ~1.~ ~ U 11a CC For,nttt,votificatiun Grass rind heeds Paige 'l BACEGROUND; Community Improvement receiver ❑i-Imorous -omplaints about mainttaWL]W'e of iacaIIL ur unoccupied tracts each yeur. One group of residents in the Nortbwuod Subdivision appeared before the City Council to complain aboot s~a%en iohi owned a by Cniversal ?taltagemeut Corp, of yliami, Florida, AILhuugh the owner mows I.he property they Irlll not complete tha work until Lhe city sends them a notice, Ikc officer for' the alert has repeaLedly requested that the owner schedule mowiugg the properi.~'every sis Lo tAght, weeks, I)W, the owner to Lhis date has declined. WO belic:•vc Ltlis ordinance would he rw iucenLive for them and others to begin srheduted mo+ring, The Code Enforcement Offices have identified appvoximnttely i00 owners who would bo c'onsiderrod repeat offenders. If these properties were mowed ever six to eight weeks or appto~imately four to five times each year, they wuuld not exceed the twelve inch standard. A number or Lhesr owners have slated that they will not maintain the property unless the City tells them it fs in violtiLion, The Code Enforcement Officers will continue working with Lhe repeat offenders Lo eacoursge Chem to maintain their property. PROGRAN$i HPART)IFVTS OR GROUPS AFFFCTED: Community Improvement, City Contractor, and repeat ofrenders FiSCAL LtIPACTt 3 reduction in the time orfioers spend on repeat violations will allow (ho officers to deal with othur inspections and programs. Respect 11;' submitted: c Prepared by; Lloyd IlAV11 l City Manager Cecile Car5011 E Community Improvement Coordinator approved: eb 5 -Nik`? 15s tant to the City Manager o n` c 9N l .I ALL002D4\1300,2.2 ORDINANCE NO. AN ORDINANCE OF THE CITY OF DENTON, TEXAS, AMENDING SECTION 20-72 OF THE CODE OF ORDINANCE TO PROVIDE FOR ALTERNATE METHOD'S OF GIVING NOTICE OF GRASS AND WEED VIOLATIONS; PROVIDING THAT THE CITY MAY a CORRECT REPEATED WEED AND GRASS VIOLATIONS IN ONE GROWING SEASON BY MOWING WITHOUT FURTHER NOTICE; AND PROVIDING FOR AN EFFECTIVE DATE; THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That paragraphs (a), (b), and (c) of section 20-72 of Chapter 20 of the Code of Ordinances are amended to read as follows: Sec. 20-72. Notice to owner of violations; abatement by city; collection of costs; appeals. (a) Notice of violation. If the owner of property fails or refuses to comply with section 20-71, the City shall give 1 written notice to the property owner. The notice shall be I delivered to the owner or mailed to the owner's post office I address. If delivery in person is not possible or if the I owner's address is unknown, notice shall be given by: (1) Publication in the City's official newspaper at least twice within 10 consec- utive days; (2) Posting the notice on or near the front door of each building on the proper- ty to which the violation relates; or (3) Posting the notice on a placard at- tached to a stake driven into the ground on the property to which the violation relates, if the property contains no buildings. (b) contents of first notice. A notice of violation shall contain a statement: (1) Setting forth the requirements of section 20-71; (2) That the owner has ten (10) days from the date of this notice to correct the violation; I S. l 1 Y. { ! ) That if the owner fails to correct 7 the violation, the city will enter upon the property and mcw or have it mowed; and ; (4) That if the owner fails to pay the costs hereof, a lien shall be filed against the property to secure all costs and fees. (e) Contents of second notice. The second notice of a violation in one growing season shall con- tain: #r (1) All required statements as provided in paragraph (b) of this section; and (2) A statement that if the property owner commits a subsequent violation of section 20-71, the City may enter the property, as necessary, for the remainder of the current growing season to correct further violations without further notice i to the owner and may assess the costs thereof as provided herein. (3) For the purposes of this section, grow- ing season shall mean the period of time from March until November of any year. (d) city may correct violation. If, at the expiration of ten (10) days after notice, as provided in this para- graph, is given, the owner fails to correct the violation, the City may enter upon the property and do the work, or pay for the work to be done, as necessary to correct the violation. If, during one growing season, the property owner fails to correct a violation after notice has been given as provided in paragraph (c) of this section, the city may enter the property throughout the growing season as necessary to correct further violations without further notice to the owner and may assess the costs thereof as j provided herein. 1111 SECTION TI. That paragraphs (c), (d), (e), (f) of section 20- 72, as set forth prior to this amendment, are respectively retitled as paragraphs (e), (f), (g), and (h), to conform to this amendment. SECTION III. That this ordinance shall become effective four- teen (14) days from the date of its passage, and the City Secretary is hereby directed to cause the aapt:.on of this ordinance to be published twice in the Denton Record-Chronicle, the official news- paper of the City of Denton, Texas, within ten (10) days of the date of its passage. I Page 2 i :14 E r SECTION IV. That the provisions of this ordinance are separa- ble, and the invalidity of any phrase or part of this ordinance shall not affect the validity of effectiveness of the remainder of the ordinance, PASSED AND APPROVED this the day of1992. e BOB CASTLEBERRY, MAYOR ATTEST!: JENNIFER WALTERS, CITY SECRETARY BY: i APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY BY: -1 l a A r~ 1 Page 3 r. ~t 1 r + r Y -µ7COUN i 1 ± oo,+ I ` HopOc o ._..w UO P a ~ M~ Yl.1J- , «..x-. ~ « Ili .1 t 1 1. A i , 1 j Nowfil No, 5- CITY COUNCIL REPORT RIO TO: Mayor and Members of the City Council 0 ll FROM: Lloyd V. Harrell, City Manager I f SUBJECT: RESOLUTION ADOPTING AN AMERICANS WITH DISABILITIES ACT (ADA) PARATRANSIT PLAN a DATE: August 11, 1992 RECOMMENDATION: Staff recommends approval of the resolution adopting an ADA paratransit plan. BACKGROUND: With the transition to Section 9 transportation funds, the City is responsible for adopting an ADA paratransit plan for the transit system by September 1, 1992, Paratransit is demand response service (eg. HandiHop/Elderly) that complements fixed route service. An advisory committee was formed over six months ago to ensure that the transportation system was in compliance with the Americans with Disabilities Act (ADA). The advisory committee is comprised of persons with disabilities, persons associated with service agencies, and representatives from SPAN and the City of Denton (see list attached). This group of individuals has volunteered many hours of service to draft this plan. The ADA advisory committee has also graciously offered continued assistance in future planning and operational issues. This group of individuals havr, been extremely helpful in developing the draft ADA paratransit plan as well as in offering valuable input regarding system improvements to help the elderly and disabled. The advisory committee reviewed the requirements of ADA for transportation as well as the Federal Transit Admii,istration's guidelines for ADA. Plans from other cities in 'iaxas were also studied. The group then drafted a plan which follows the basic format that is required in order to receive federal funds. A public hearing was held on August 3, 1992, to receive citizen input on the draft plan. A notice was in the Denton Record Chronicle as well as in all the SPAN vehlclas. Notices were also sent to area agencies that serve persons with disabilities. The ADA advisory committee members were in attendance. One citizen attended the public hearing. Dick Craven, representing the Denton State School, spoke in support of SPAN's efforts in transportation Ft J I Ar~nnda `Jo. _..~Q°~ ~d~y,Z ~ Ai~u!itlz II!;n[..1~ s which have increased mcbility for mentally retarded citizens iV1 Denton. SUMMARY: The current transportation system operated by SPAN exceeds ADA a requirements in most areas. The changes necessary to come into 11 compliance with ADA are minor. These include a one hour extension of paratransit (HandiHop/Elderly) service to match the hours of the fixed route service, offering half price trolley fares to the elderly and handicapped, and having trip reservations to be called in over the weekend for Monday service, As new vehicles are purchased, these will meet the requirements of ADA specifications. PROGRAMS, DEPARTMENTS, OR GROUPS AFFECTED: Persons with disabilities, elderly, SPAN, City of Denton FISCAL IMPACT: None RESPECTFPLLY SUBMITTED, to d V. Harrell City Manaqer Prepared by: Catherine E. Tuck Administrative Assistant I I 11 p ' [i H l~ 1 A Pt~Cflda IIryryLU1„!`d. `~p.. Wif) CITY OF DENTON/SPAN TRANSPORTATION D 3 4 ADA ADVISORY COMMITTEE REPRESENTATIVES a Chairperson Stevo Pickett, UNT, Office of Disability Accommodation; Mobility impaired Representative Christine Burgess, Deaf Representative Mary Jane Cimino, Blind Representative Alma Clark, Elderly Representative Kay Goodman, ARC Representative Nelda Hawkins, Advocate for persons with disabilities Christy Taylor/Harvey Stephens, MfIMR Representative Al Murdock, SPAN Director Erika Lissberger, SPAN Business Manager Sharon Olufsen, SPAN Transportation Coordinator { Harry Persaud, City of Denton, Planning Department Catherine Tuck, City of Denton, City Manager's Office c_ j ALLOOLEF O o~ . agonda Sao. _9a-- RESOLUTION NO. A RESOLUTION OF THE CITY OF DENTON, TEXAS ADOPTING AN ADA PARATRAN- SIT PLAN; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Americans with Disabilities Act (ADA) was signed into law on July 26, 1990; and WHEREAS, one of the requirements of the ADA is a paratransit plan which describes how the City of Denton will comply with the ADA paratransit requirements; and WHEREAS, the Advisory Committee and representatives of social service agencies serving the disabled community participated in the development of a proposed paratransit plan for the City; and WHEREAS, the proposed paratransit plan was presented at a public hearing that was properly publicized and public comment was accepted and considered in the preparation of the final paratransit plan; and WHEREAS, the ADA Advisory Committee members and social service agency participants have reviewed and recommended the adoption of the paratransit plan; NOW THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES: SBCTION_I. That the ADA paratransit plan, a copy of, which is attached hereto and incorporated by reference herein, be. approved and authorized as submitted and that the City Manager is authorized to execute any requisite certifications related thereto. SECTION II. That this resolution shall be effective im:iedi-- ately upon its passage and approvals. That the Implementation of the ADA paratransit plan shall begin on September 1, 1992. PASSED AND APPROVED this the day of 3.992. BOB CASTLEBERRY, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: DEBRA I~. DRAYOVITC i, CITY ATTORNEY BY: l D1-. r~ s s: 1 rlo.._..p~~ -42 ~ , Agenda llofn- •S_--- ~L A.--- IlAlo CITY OF DENTON, TEXAS AMERICANS WITH DISABILITIES ACT I 1 PARATRANSIT PLAN h 1 Effective September 1, 1992 { I r. r 3,e) TABLE OF CONTENTS ~t SECTION 1 GENERAL INFORMATION .................................2 SECTION 2 DESCRIPTION OF FIXED ROUTE SERVICE ...................2 ~ SECTION 3 DESCRIPTION OF EXISTING - PARATRANSIT SERVICES .................................3 SECTION 4 DESCRIPTION OF PROPOSED COMPLEMENTARY PARATRANSIT SERVICES .................................5 SECTION 5 DESCRIPTION OF PROP05ED ELIGIBILITY DETERMINATION PROCESS ...............................10 SECTION 6 DESCRIPTION OF THE PUBLIC PARTICIPATION PROCESS ...............................13 SECT70N 7 COORDINATION OF SERVICES WITH OTHER PUBLIC AGENCIES ........................13 SECTION 8 CERTIFICATIONS AND RESOLUTIONS ......................14 t 1 \ F+ 3 SECTION 1 ?d GENERAL INFORMATION Denton, Texas, has been served by Services Program for Aging Needs, Inc. (SPAN) since 1974 as the transportation provider. SPAN began contracting with the State of Texas in 1974 to provide demand response transportation to the elderly and mobility impaired. A fixed route system began in November 1989. SPAN received Section 18 UMTA funds from 1988 through 1991. In the 1990 U.S. Census, the City of Denton became a small 1 urbanized area (population between 50,000 and 200,000). The City of Denton became the grantee and designated recipient of this new Section 9 federal funding for urbanized areas. The City of Denton will be contracting with SPAN to provide continued demand response and fixed route transportation in the city limits. CITY OF DENTON SPAN, INC. 215 E. McKinney 1800 Malone Denton, TX 76201 Denton, TX 76201 CONTACT PERSON: CONTACT PERSON: Catherine Tuck Sharon Olufsen City Manager's Offtce Transportation Coordinator (817)566-8307 (817)382-2224 I~ fax (817)566-8236 fax (817) 383-8433 SECTION 2 DESCRIPTION OF CURRENT FIXED ROUTE SERVICE Population: 66,270 per 1990 Census i Service Area: 54.03 square miles Route Structure: 4 city routes (See system map-Attachment A) Days & Hours: Monday-Friday 7:00 a.m. 7:00 p.m. Saturday and Sunday No service 2 C ~i A.I 1 1 SECTION I yid GENERAL INFORMATION Denton, Texas, has been served by Services Program for Aging Needs, Inc. (SPAN) since 1974 as the transportation provider. SPAN began contracting with the State of Texas in 1974 to provide demand response transportation to the elderly and mobility impaired. A fixed route system began in November 1989. SPAN received Section 18 UMTA funds from 1988 through 1991. In the 1990 U.S. Census, the City of Denton became a small urbanized area (population between 50,000 and 200,000). The City of Denton became the grantee and designated recipient of this new Section 9 federal funding for urbanized areas. The City of Denton will be contracting with SPAN to provide continued demand response and fixed route transportation in the city limits. CITY OF DENTON SPAN, INC. 215 E. McKinney 1800 Malone Denton, TX 76201 Denton, TX 76201 CONTACT PERSON; CONTACT PERSON: Catherine Tuck Sharon Olufsen City Manager's Office Transportation Coordinator (817)566-8307 (817)382-2224 fax (817)566-8236 fax (817) 383°8433 SECTION 2 DESCRIPTION OF CURRENT FIXED ROUTE SERVICE Population: 66,270 per 1990 Census Service Area: 54.03 square miles Route Structure: 4 city routes (See system map-Attachment A) Days & Hours: Monday-Friday 7:00 a.m. - 7:00 p.m. Saturday and Sunday No service l~ 2 \ i tt y"s t3 No service on New Year's Day, Thanksgiving, an Christmas Fare Structure: Adult .75 Elderly & Disabled .35 Children under 6* free *when accompanied by a paying passenger Transfers free Fleet Information-September 1992 Model Seating Equipment Number *'r Year Options in Fleet r 1985 36 none 2 1984 32 none 1 1991 28 A/C, W/L, PA 1 1992 27 A/C, W/L, PA 1 NOTE: A/C = air conditioned W/L = wheel chair lift PA = public address system SECTION 3 DESCRIPTION OF EXISTING PARATRANSIT SERVICES Lligibility Requirements: All persons 60 and over qualify Persons with a disability who have completed a HandiHop Application (see Attachment B) Service Area: 54.03 square miles (city limits) Response Time: Consumers are required to call in the day before the appointment. Appointments for an entire week or month may be made at one time. Given the number of vehicles in the fleet, if the schedule is full, no one else is scheduled unless there are cancellations. Will-calls or same day requests are handled as the schedule will allow. The office is not open on Saturday or Sunday at the present time. Therefore, currently a trip for Monday must be scheduled on 3 i ,f _ - F{~On 1a ~k0. ICA the previous Friday. Fare Structure: Persons 60 and over Suggested Donation $1.50 per trip Persons under 60 Fare $1.50 per trip t Restrictions of Trip Purpose: There are no restrictions. Hours of Service: Monday-Friday 7:00 a.m. - 6:00 P.M. No service on New Year's Day, Labor Day, Fourth of July, Memorial Day, Thanksgiving and Christmas SPAN contracts with a local taxi company to provide/ transportation to all non-wheelchair clients who have qualified for the under 60 HandiHop Program. Taxi service is provided after SPAN hours in the evening •ind on weekends. Capacity Constraints: I ~ There are no limits placed on the number of trips provided to a consumer. There is no waiting list kept. The service operates very efficiently with very few late pickups and I missed trips. Trip denials .ire based on inability to schedule additional passengers due to current availability of vehicles. Fleet Information-September 1992 Model Seating/ Equipment Number Year Securements Options in Fleet 1989 7/2 A/C, W/L 4 1989 4/0 A/C 2 1989 18/0 A/C 1 i Ridership Information: FY 1980 .20,384 FY 1981 20,384 FY 1982 22,366 FY 1983 24,293 FY 1984 26,013 FY 1985 27,800 FY 1986 25,215 FY 1987 27,333 FY 1988 29,570 FY 1989 30,084 4 I c Ai, ;ia R"n,_',~__,?, FY 1990 33,893 FY 1991 43,358 Service Provided by Others in the Area: Based on the surveys sent out by the ADA subcommittee as a part of this plan, and information provided by the Texas Department of Transportation, there are no vehicles serving the general public. The agencies that have vehicles use them 9 only to transport their own consumers. None of these agencies will be providing priority paratransit service to persons ADA- eligible and therefore are not considered as a part of this plan. r SECTION 4 DESCRIPTION OF PROPOSED COMPLEMENTARY PARATRANSIT SERVICE Estimate of Demand; Population # of ADA Estimate Eligible FY 1992 66,270 10656 FY 1993 67,404 11685 FY 1994 68,448 11711 FY 1995 69,852 1,746 FY 1996 71,612 1,790 FY 1997 73,459 11836 An ADA Advisory Committee was formed of persons with disabilities, persons associated with service agencies, and representatives from the City of Denton and SPAN. The committee sent out surveys to area service agencies and interested persons and received 11 back. Most of these agencies serve many people outside the city limits of Denton and are therefore out of the service area, The survey results indicated that there is a need for continued service for those who are mobility impaired. It also indicated that the agencies are not serving any persons with disabilities that are not their own clients, It is likely that there is a large number of persons with disabilities who are not associated with service agencies and it would be difficult to identify all persons with disabilities using the survey form. Information from FTA estimates that approximately 5% of the total United States population have disabilities that cause difficulty in using the fixed route system. Based on the FTA's percentage, the number of persons in the City of Denton having difficulty J 5 I 1 i n ~lionda rlo. -QaZ J`~ AiT ^tl1 using the fixed route service would be about 3,312. g Assumi that, approximately 50% of them would be ADA paratransit- eligible, or 1,656 persons would be eligible in the City of Denton. c The Advisory Committee reviewed the FTA numbers. The committee felt that the above numbers are too low as an estimate of ADA-eligible citizens. There are two large universities within the city limits which have large enrollments of persons with disabilities. Additionally, the Denton State School and several group homes in the community ' have a large number of persons with disabilities. There are also several retirement communities in the city. Based on this information, the Advisory Conunittee believes that Denton's ADA-eligible population is higher than the FTA average. However, no accurate means exists to count these persons. The committee plans to continue to study this information to try and obtain more accurate numbers. U31ng the population of the City of Denton, the estimates of persons with ADA paratransit eligibility are as follows; City Population 66,270 Difficulty using fixed route (5B) 31313 IiF ADA-eligible 11656 Approximately 3,039 persons are now certified on the paratransit system. This is considerably higher than the FTA- estimated ADA-eligible persons for the City of Denton. This Figure is so high because currently all persons over 60 qualify without ADA certification. As the fixed route system expands, the ADA certification form will be used to reevaluate all consumers. As a result, the Advisory Committee feels that the number of non-eligible consumers will decrease. As persons with disabilities are made more aware of ADA and the services provided by SPAN, there will probably be an incroase a in ADA-eligible persons requiring service. V DIFFERENCES BETWEEN CM(ENT SERVICE AND REQUIRED SERVICE J The ADA requires paratransit service in corridors three- fourths of a mile on either side of existing fixed r.outeo. SPAN currently provides service to all origins and destinations within the Denton city limits and doffs not limit service to corridors on either side of fixed route service. The ADA allows the paratransit fare to be up to twice the full-fare of fixed route service. The full-fare of fixed route is $.75 per one-way trip and the paratransit is $1,50 per one-way trip. For persons 60 and over the fare is a voluntary donation. The City will also offer half price fares for the elderly and persons with disabilities on the fixed 6 i A route beginning September 1, 1992. The City of Denton/SPAN meets the ADA requirement and does not c prioritize trips. The current response time provides next day service if capacity allows, except for Mondays. Trips must currently be scheduled by Friday for service on the following Monday. Consumers may schedule trips for the next day and as long as one month which exceeds the requirement of fourteen days by ADA. The fixed route operates Monday through Friday from 7:00 a.m. y f' to 7:00 p.m. The current paratransit service operates Monday through Friday from 7:00 a.m. to 6:00 p.m. The only capacity constraint that currently exists is the requirement for making trip requests for Monday on the previous Friday. Approximately 158 of SPAN's entire paratransit service is subscription. However, during peak hours subscription service can be as high as 80%. Passengers on three-wheeled scooters are required to transfer I to a regular seat while traveling on the van because the wheelchair securement positions are side-facing. None of the wheelchair lifts have handrails and passengers are 1 not allowed to stand on the lift. A boarding wheelchair is provided for passengers who cannot step up onto the van. j Two transportation phone lines are available for, making trip requests and there are times when passengers got a busy signal or are on hold for long perf.ods of time. There is currently no Telecommunication Display Device (TDD) machine in the dispatching office. Hearing impaired consumers may use Relay Texas, a telecommunication relay service, when communicating with the agency or the City. There is no formal appeal process for SPAN para:ransit passengers whose service has been suspended due to excessive no-shows. PLANNED MODIFICATIONS TO EXISTING PARATRANSIT AND FIXED ROUTE SERVICE Fixed Route Service: A new route will begin to operate in the fall of 1992 that will extend service to the outlying area of the City of Denton. The existing four routes will be rearranged to allow for more transfer points which will cut down on the trip time. All bus stop signs will be replaced with larger signs which ~ 7 1 1 ng~ 0a 3N,m are easier to identify and read. Poles with bra 1Ft10 attachments are planned to be installed beginning in 1994 for identification by the sight-impaired consumers. Saturday service will begin in 1993. Long range plans are to equip all 1 fixed route buses with public address systems. Each year one new bus (trolley) will be purchased which will be lift- equipped, and have handrails. A TDD machine will be available in the dispatch office for communicating with the hearing impaired in 1993. 5 Paratratnsit Service: Hours of operation will be extended one hour to 7;00 a.m, to 7:00 p.m., Monday through Friday, and service will be added on Saturday in the fall of 1992. Dispatch/trip request/scheduling service will be p:,•ovided from 7:00 a.m. until 7:00 p.m., Monday through Friday, and 9:00 a.m. until 4:00 p.m. on Saturday and Sunday. The City of Denton/SPAN will purchase three accessible vans in FY 1993 with handrails on the wheelchair lifts for standeeG. All new vans purchased will have wheelchair lifts that meet the ADA requirements. Consumer pick-up times will be negotiated when necessary in order to accommodate consumers efficiently. Consumers will not be expected to arrive at their destination late or leave early for their return trip. An appeal eligibility will process effective September DA, 1 992 raThis formal appeal process will also be used for consumers whose service has been suspended due to excessive no-shows. That I process is outlined In Section 5. HOW THE PROPOSED PA.RATRANSIT SERVICE WILL MEET EACH OF THE SIX f SERVICE CRITERIA The City of Denton/SPAN service area exceeds ADA requirements because all origins and destinations in the city limits are served, whether or not there is a fixed-route service within three-fourths of a mile.. i The system will expand to Monday through Sunday service requests in September 1, 1992, and be in compliance with next day response time, The full-fare on a fixed-route bus is .$.75 and the fare on SPAN paratransit is $1.50. One persona, care attendant will continue to be permitted to ride free and guests will continue to be permitted to ride for $1.50 if space is available. Attendants and guests must be picked up at the same time and 8 f I c 1 . I have the same origin and destination as the consumer. Paratrans As is current practice, trip requests will not be prioritized b p Purpose. SPAN will provide paratransit service from 7:00 a.m. until I 7:00 p.m., Monday through Friday, beginning September 1, 1992. Saturday service will also begin on both fixed route and paratransit in late fall. Hours and days of service are the same for both systems. There will be no limit on the amount of paratransit service provided to ADA paratransit-eligible consumers. There will be no cap on the number of trips provided to a consumer., no waiting lists or standby for non-subscription trip requests, I and no operational patterns or practices that limit availability of service. Trip requests will not be denied unless there is a rise in demand that demand estimates cculd not anticipate. Additional funding is not available for the increased demand. DESCRIPTION OF HOW SPAN WILL COME INTO COMPLIANCE WITH SUBSCRIPTION SERVICE REQUIREMENTS: Approximately 158 of all paratransit trips currently provided by SPAN in the City of Denton are subscription trips. However, during peak hours subscription trips are as high as 808. SPAN proposes to come into compliance with the requirement that no more than 508 of all trips provided in a given time period by subscription trips. By not replacing current passengers who no longer need subscription service, the percentage of persons on subscription service will be reduced until the 508 compliance level is achieved. Through attr.itlar and expanded service levels, SPAN should come into compliance within the five year time period. TIMETABLE FOR IMPLEMENTATION OF PARATRANSIT PLAN A summary of compliance dates follows: R,egut~rement Compliance Date Certification Process Begin September 1, 1992, and complete by September 1, 1993 Appeal Procedure September 11 1992 Service Area September 11 1992 Response Time September 11 1992 Fares September 1, 1992 Trip Purpose September It 1992 Flours and Days of Service September 1, 1992, M-F 9 0 7 `~'j q q I Capacity Constraints Upon delivery of ✓D vehicles In FY 3 Accessible Fixed Route Replacement from99994 until 1997 VIVE YEAR CAPITAL AND OPERATING BUDGET: Attachment C I SECTION 5 DESCRIPTION OF THE PROPOSED ELIGIBILITY DETERMINATION PROCESS Current paratransit passengers will be sent a new certification form (see Attachment D) with instructions for completion and a number to call for assistance. Service agencies will be notified of the new certification form and forms will be delivered to them for their use. i As the forms are returned, the SPAN Transportation Coordinator will review them for completeness and make any follow up contacts to complete the form. The Transportation Coordinator will make the determination of whether the person described on the certification form is ADA paratransit-eligible, conditionally ADA paratransit-eligible, or ineligible, if additional information is needed, the person listed on the form will be contacted. The steps and reasoning in making the decision will be documented, Immeditely following the determination, a notice will be delivered to the person completing the form, documenting the ande the r i sp cific reasons for the determination. Also included in the documentation will be the appeal procedure to follow if the person disagrees with the determination. Timetable for Processing Applications and Allowing Presumptive Eligibility, Transportation Coordinator will have 7 days to make a final decision and initiate formal notice of determination. Persons submitting certification should receive documentation within 10 days. Documentation that will be provided to Persons Determined to ' be ADA Paratransit-Eligible, All paratransit consumers will be issued an identification card with logo of the transit provider noting them as being ADA paratransit-eligible, if applicable, The card will also contain: the person's name and address; telephone number of /F \ 10 . f M 11 A, .u~~;,. paratransit coordinator; expiration date; information on ~he~ conditions of his/her eligibility, if applicable; need for personal care attendant; and identification number. Description of the Administrative Appeals Process A primary concern of Denton/SPAN is the assurance that the transportation rights of those served are preserved. In the event that an individual. does not agree with the determination on non-eligibility based on SPAN's interpretation of the criteria established in the Americans with Disabilities Act, the following appeal procedure should be followed. The transit provider will notify the consumer of non- eligibility or excessive no-shows and the action proposed, SPAN will also notify the person/agency noted on the certification form as "Responsible Party," if noted. The consumer may choose either of the following methods to appeal the notice. SUBMITS APPEAL IN EITHER OF THE FOLLOWING METHODS: STEP It { Option 1 Within 60 days of receipt of notice of non-eligibility from SPAN, the consumer shall submit in writing, audio tape, computer diskette, or video tape, specific reasons for appealing SPAN's determination. This communication should respond to each reason listed in the notice that the person contests. The consumer should also list any information that he/she feels was not considered or evaluated properly. other information that is pertinent to the determination may also be included. Appeals should be sent to SPAN at the following address; Director 1 SPAN 1800 Malone Denton, Texas 76201 Within 15 days, the consumer and "Responsible Party," if indicated, will be notified in writing, audio tape, computer diskette, or braille {in the same form the appeal waa submitted by the consumer) of the Director's decision. Option 2 Within 60 days of receipt of notice of non-eligibility from 11 r, t. 1 ?~;rni ! a PJa SPAN, the consumer shall contact SPAN by telephone at (817),7 382-2224 to set up a meeting with the Director of SPAN. At this meeting, the consumer should respond to each reason listed in the notice that the person contests. The consumer should also list any information that he/she feels was not considered or evaluated properly. Other information that is pertinent to the determination may also be included. You may appear in person and be accompanied by anyone you desire or be someone othe bthan the individual will you have on authorized. if n the consumer's behalf, the consumer must notify SPAN, at the telephone number listed above. Within 15 days, the consumer and "Responsible Party," if indicated, will be notified in writing, audio tape, computer diskette, or braille of the Director's decision. STEP 2: If the consumer disagrees with the Director's determination, the person may appeal to the ADA Advisory Committee. This communication should respond to each reason listed in the notice that the person contests. The consumer should also list any information that he/she feels was not considered or v evaluated properly. Other information that is pertinent to the determination may also be included. Appeals should be sent to SPAN at the following address: ADA Advisory Committee SPAN 1800 Malone Denton, Texas 76201 Within 15 days, the consumer and "Responsible Party," if indicated, will be notified in writing, audio tape, computer diskette, or braille (in the same form the appeal was submitted by the consumer) of the Advisory Committee's decision. STEP 3: If a consumer believes that an unfair decision was rendered during the appeal process, he/she may contact the ADA Coordinator for the City of Denton for assistance as outlined in City Policy 100.02 (Attachment E). The City's ADA Coordinator may be reached by telephone at (817)566-8320 or by mail at the following address: ADA Coordinator City of Denton 215 E. McKinney Denton, Texas, 76201 12 10. I 1 . i h t 2 The ADA Coordinator response will he in accordance wit City's ADA policy. The consumer will continue to be served during the appeal process. When the appeal process is exhausted, the Director of SPAN shall submit the final decision to the consumer in the same format in which the appeal was submitted. y Policy for Visitors M An out-of-town consumer may use the service if the individual ° has been certified ADA paratransit-eligible by another transit system or the individual will be presumed eligible if no certification has been received and the individual makes a claim of eligibility. The out-of-town passenge?: will be required to apply for certification if the individual plans to use the system for more than twenty-one days in a year. SECTION 6 DESCRIPTION OF PUBLIC PARTICIPATION PROCESS USED To DEVELOP PLAN Two public hearings were held prior to the development of a draft ADA paratransit plan in order to solicit citizen input into the process. To publicize these hearings, a notice was placed In the local newspaper and letters were sent out to area agencies. A task force was also formed to draft the ADA paratransit plan and provide a means for additional input to be received. The committee is comprised of persons with disabilities, persons associated with service agencies, and representatives from the City of Denton and SPAN, Inc. Letters and surveys were also sent to area agencies to receive input and gather information about their consumers' needs. An additional public hearing was held to present the draft ADA paratransit plan to the public. The final plan was adopted at a public meeting in front of the Denton City Council. SECTION 7 EFFORTS TO COORDINATE THE PROVISIONS OF COMPLEMENTARY PARATRANSIT SERVICE WITH OTHER PUBLIC ENTITIES IN THE AREA There are no other public entities in the city limits that provide fixed route service and would be required to provide complementary paratran~,iit service to ADA-ellglble individuals in the City of Denton. 13 i _ i r i ~~yy SECTION 8 f CERTIFICATION AND RESOLUTIONS yV r 14 C i I e Vt1 ftIl lil t. C" e"(f OlNft 6pwill Wnou I!; Ila' Lv's Jr., + C.11.1-1 11. Nl+n hn[on C.aut 1 11 MFVr of ItI(UM M f~Den', NI{n Si M'.l 141.1.1.1y Ir. IO.N . lll,h 1 K- yI.... uNS DInrrlr 4111b , Wu+rw VN[u. It M;1nmY1 11. 1A Afu.""l D DI, 1 AIDln 1111 I CIt, cto Clrlu N11 rl, C•!1 I ~ I C ,or d. Sr11n 3 1 61 aN.l onn a1ul, u r. fill, Iloch l 1, 1 Ll PVOP,OJuu 11 SN.1u r+:[ 1 La Cslln• 1 • It 134 TNaa'. r. 57 O.U •w a f'ne to ro. rail [lino it M,',MI Ir. 1 4 11, p1 61'..36 silAl.r DIM 1 rY1Nl4r N fl, 0[r ■ nl I SVI~In1 Iwl Mill Sul tot rwl (MI) iM,1 11, D[, t V ill IW 6u { 1 gnllor YfILp Y. Transfer points :.rll <+iMt1n a. f slafq IxY1J nr. CIP.Ii 115 Iy~ Ph. As l48 r.frNrm it D.1.1. IIn.n1 xu 11 1. 1 61 411 1S1 hr ^ fmJ vw Nan. utl1 N ern $111 Lo akl Nil Ta{Ie 1 tv t409 0 xulude DA• t n4 .1 DI.1M H111411• it, UI, f thin s Oakland 4 t Third 1713 tDe Ilal.l. It S~~G~/~~~L Oak l oad 1 Lauullt 370 150 01•' ettl 172 t5i fgYLIWY at Olrlps s m 12 gin 1 ri Ilt' rst o4 173 153 -i[p rl~rw[.1 Gongs', 6 tlDlfv/r 01 151 dfN1 L tNntN 175 155 Cuoll tour', rill 11, It hnun Cowl' Dior CIO CN + Ill 156 Cllr kill at, c" 1 W.". Dole it. of Delft DD 1 Oak 130 too Drrlrl C.wtl llll A `f 13114 Un 04 57 107 Wntx [a, h1r 41ou. it Cal lue 1 Welch 1 32 LIh„' 11, DI, 1 Calliper a sateerd 177 Jw,.l1, W.u nllon f y Clavaland 1 111911 174 101 r+.r 01111•--wtn u. DI, r REVISED MAY I"I 1-1 Wl" h"f.Collotkoulo 137 to? alt's Wl., It 1 ? y, ^k 31 all For Information: 382-2224,1 IU 1~7 1 1ti .t~ ~b t W ; n ~ I t+ T~ ~9 M YIwL hM.--{--.e : RED ROUTE Barcelona 4( ` elo., Yd. I ly It' L.Aast k gStic• f P 1 - t: 1>' ww•1•• L16u[5' 01 11401104 u0ay Nlo[al nra )1 L l J j' 2) 115 r h-'-'Gx , Y a ht 7NU laA 0 Ma- 1 -Kadlan C•i ol lli 1 ed 109 toapturl L iNoN•l :)7 d fie9 Clr roll L meddled tlg bc[/pl ur• L Lyeo ;7t' Q A He F Cu[oll L Yoytdrld9l lit 4[n PLK14 4 Nor.1 ft' f l'~' 1~ Joyce L V.id,orlw III YMMC-Vicar C.P. ;{A y • •~6L/ pal .-Y 1 Y L 77 al{ pul loll (Yl96 L[bool) M :I1 _ T'- R p L Nlsd,of tl{ limit" L Nell Mar :41 w.uwl \ ,I } Y 1 Niaklf (good I" Will.) 117 Alle• L eue,•l l{5 • ar --r "~G yd Y/okl• N AN►uf,t ]III Ue IY•i•lty L like iH f • \ y] a IaAUt,l L NIIaA, 119 ■IN L pits[ ;41 ft"I q a~ ana3yoloYO N Auburn 179 like L Yiokary 150 { 9t ^ 4 ?i~.l ','a a pullld• 4 Mid or 171 Rim 4 NL el eked ;51 •7 1 ] • •a' Windier 4 ■manto ■las 1)) Lee Wait L pta111• IS] ,0 A M•MUt 175 ALnk :5) Wl,.ldwv 1A i. ` 4 t• V aAlrl i•a1 ~ • t 1 it + r PA ;Y Y - Transfer points 1 fF ' a~•la # , NI WMW y BROWN R OUTS Y r, • ' N Y NII RI.Y y T 7KM.wally • • 0-11K ,-y • Y- -4." Y - Transfer points •lYq i J I _ • M■ah .00 n - A■L . pill., lo] L • • AIL a Ply ;04 Al.. I a Nrllocy 107 Y- Transfer points $ Y i An. N I CIdAtI l 100 N 111... [ f Tull. L qr 1 :Dar Y •j 1 • VMf lI,I IO9 l.1 rl0 ] le ar 1191. L A 111 y 7 1 j M ■ Av1, D L and Vnd[hopl Y at ! lfKral 4' • a__ (p4•I •t on) 11] 4aL 7 badol! L 4111oarareod ill 101 Um r•I a nllaw [ul f--v-_ uYIVHInr Aalrf • ---1 Yll lawood L MtCaraili :IS Induol, 111 3 4180,1 :01 Ik-Z l'q•rAl :tl - k f Xee•fu1r1 h NI[h"I Mlehitr 1 b•11 1•e, wn 1 N111 YVUJ ;75 • Coll.. L 4•1[M Ili IY1,ual Atka call lei Cr•nan 1 Nu1111i4nl. :11 CI•rN find 1 bql• t11 Michell A M••f 101 ike•nen L UI.O. nod :n 1 .IIIi 9nre Clun•u 1)7 N[MIAIq a ClyMll 101 OlenvouJ 1 Wind,., O :ir F I/ aubr7A inn 11f Mts IA111 l Y•041W Ylnd •u, 1 blK.l :II 1 • I Yfee IlY IApPI• G u11 1D1 elYMl 1 LaYun• :11 1 ke Y YII Hill Ill Mc llror a s•I 1.11• .0Y Nvl[u1.1 L iIK.II :Il llls.l I]] PPIr YIMlfdalUUl :09 N.I[yl.q L Modal... :ll CLAI•NI;f 1 Malvfn'I :55 L'11s1 L Orlol• i10 Anil YIYS 1 Linda ly • • A- Ph'.. L Dollar 0I. t]i Drl•I• i Me[Il arlld ILI k"ll YAYr a Ylnd.ol 11 b•Ilh L Will 1]1 No[IIN►1 [d t Yd•Iq 111 sIN[AI•nd Air. MIyD ;1t' + • Aun<ao 1 "jib IN Iydra I "'kil s4ltd 111 talon We a M•u '.Id .__-y~_ur'oh K., OunuA 1 hand 110 LllllMl• d X•llo•• to Wall a A•Al.nd :41 _ 7 7W kill, a M111en Il IUIq 11 '""'JIM • 111 • PLO lid• 0I11 ro.lo 117 ,141 11 110 war.. rental C•nl.l 111 \ pgn.nl. Ay1.. pa1N •1 L No,, I•I 819 M[M.l•I•cltl 4[11 :15 / • hill, I {Mood al. alddal L INilfelllly 171 X.n1 1. M f C,aYla,d a Ylv o 1,1411 Ull nsalh l "Id I)7 Dlr. 1 Mud.hl. ,47 iJ 9644DaM L Mil.... 114 B1-UE ROUTE 81X or, , M[lt. " 1f1 1 • r I bnl 'AULLIn It. t, ,nc• :L r~ V 'l T. T. 1.1 1.1 J I It, la PI C049 l -i I l~ HAND IMP Atrr„f~':°In J~ Application for City of Denton Transportation Program o2~ ~d for Handicapped Persons under 60 C/1 To be considered for HandiHoptransportation 1 Of the city of Denton and your a ( ) You must be a resident statement from your physician which vpericat, must bo accompanied by a and the reasons why you cannot use conventionalemodesnofof your handicap transportation. Name: (home) Phonework} Address: Apt.a C i t f Date of y' ?ip Birth What are r • I Your needs for transportation? Please check, Employment ❑ S hopping Q Medical 1:1 Recreation00therC If you checked Employment above, please list the days and times you would request Handiltop transportation: If you checked Other above Please explain: Are you on Medicaid? hiedicaid Number Are you in a wheelchair? --_.Are you licensed to drive? D)es the license set restrictions? Please state briefly the nature of the handicap which prevents using conventional modes of transportation: you from Date: Signature: In the event applicant is unable to sign for self, signature or~~ assuming responsibility is requested. person S gnature Relations ip o lciul-Cuiiu°cILy Please ,nail to: HandiHop C/O SPAN 1800 Malone Denton, TX 76201 ~I 1 A lisndi flop Denton Transportation of 114ndicapped Adults Under 6U PHYSICIAN'S STATEDIC\'C c Applicant: Phone; Address; Apt; Ciey; S[;itv; TO BE FILLED OUT BY PHYSICIAN The p:ktient above has requested transportation under the City of Denton's Handi Hop program, To qualify, the extent of handl'C,Jp and how it prevents the person from ucsing conventional modes of tr;4nspor- tat ion must be verified. Your help in supplying the information baloi; will be greatly appreciated. 1 Diagnosis/es; (Please print) 1'es No Does this condition prevent applicant from driving? Is applicant's condition permanent? If temporary, how long would you estimate the condition ' will interfere with applicant's abilityto drive? Is applicant subject to seizures? If so, what? Is applicant able to make independent decisions? Is applicant likely to need supervision in some part of T transportation arrangements such as scheduling, purchasing tickets, or meeting rides? Physician's Nama.;(Pleuse print) Phone M Address; Physician's signature Please moil to; Handi Hop C/o SPAN 1800 Malone , Denton, TX 76201 / V 61 _ I r I CITY Of Orr", Tax" 1 TRAMPURUSICS IWWVSPO11 PNR 1993°1001 CAT ITAC CAPITAL CAJITAL GlsRAT70A1 OpsRATiOs6 plsRArf0A6 lLAA1IA0 !1J•ISl[IA7 lLAr611N2 rook!! 0441CRIHICY TUTU &K. 1 OTA1/im'AL TOUL ,r80. 9 emT!/14CAL TOTAL am. 9 1TAT11/LOCAL A awl"mrT MAIM) 0410000.00 111,600.00 $20,400.00 10.00 $0.00 10.00 $0.00 $0.00 10.00 slow/Cass CIRS I$I,A9.00 $11,766.00 $1,666.00 $0.00 $0.00 $0,90 $0.00 $0.00 /0.00 FLAMING 10.00 $0.00 10.00 10.00 10.00 $0.00 496.066.00 676,656,60 /19,211.60 ormTI086 $6.00 $0.00 (o.00 0663,660.00 $230,720.00 $220,120.00 10.00 $0.00 $0.00 $120,4w0.00 1",)16.00 $71,066.00 0441,160.00 4220,120.00 $270,120.00 $96,066.00 $16,176.60 619,213.!0 10% spuUmn ( 17101411, 2 VW) $210,000.00 $211,000.00 656,000.00 10.[14 $0.00 $0.00 10.00 $0.00 $0.00 ISM STM/PC6•ss ",500.00 11,00.00 6700.00 10.00 10.00 $0.00 10.00 $0.00 10.00 P.A. /ri1TrW $5,000.00 16,000.00 11,000.00 10.00 $0,00 10.00 10.00 $0.00 10.00 Q011 My 11,500.00 12,100.00 $700.00 10.00 10.00 10.00 10.00 10.00 $0.00 NA UmA1 =1CTAWIOW (66?6%12811521 $0.00 $0.00 10.00 $70,000.00 $37,500.00 137,500.00 10.00 10.00 10,00 014. 801186 (1ps" WA GWRT"2600 $0.00 $0.00 10.00 $113,000.00 $92,500.00 $92,500.00 10.00 10.00 $,1.00 16ARm ►Ilr/ comet or $0.00 $0.00 10.00 16,500.00 $7,250,00 $3,250.00 10.00 60.00 10,00 fLA1Al A0 60.00 10.00 10.00 10.00 10,00 $0.00 $67,500.00 131,000.10 19,500.00 1 OMPATIW $0.00 10.00 10.00 0220,000.00 $110,000,00 $ 110,000.00 10.00 $0.00 10.00 1 TORAL 1996 1202,000.00 $275,600.00 $56,100.00 0606,500.00 6263,250,00 $261,250.00 $67,500.00 $30,000.00 $9,500.00 105 awl"Qr 11 110014l[T, 2 9AM) $270,000.00 $216,000.00 $56,000.00 '110.00 10.00 10.00 90.00 10.00 $0.00 WA RG011/ 1'o$11 $7,500.00 11,900.00 $100.00 $0.00 10.00 10.00 10.00 $0.00 $0,00 e CUPS LT!! $1,500.00 11,600.00 $700.00 10.00 10100 10.00 10.00 $0.00 $0.00 Nam. 3-W onto /167511 $10,000.00 $16,00o.00 16,000.00 10.00 $0.00 $0.00 $0.00 $0.00 $0.00 j CLs AIB, OOrYOsIOS 1 Ts1ls 10.00 60.00 $0,00 $2, NO, 00 $5,250.00 $1,250.00 $0.00 $0.00 $0.00 y SVWls0 WM@ICw (OSOMM2601 10.00 10.00 $0.00 871,000.00 $)9,000.00 139,000.00 $0.00 $0.00 $0.00 Y pEl/pU.I1060AT61 (1U)Vf90152) 10.00 10.00 $0.00 $31,500.00 111,150.00 116,730.00 $0,00 10.00 $0.00 n 6YIa6QrIMORll0pT7611 0.600 $0.00 10.00 $5,000.00 120500.00 $2,500.00 $0.00 $0.00 $0.00 /I IIS 10.00 10.00 10.00 10.00 $0.00 10.00 $50,000.00 $60,000.00 110,000.00 i,'' ,~.i ti•t* 6sld!)ai 10.00 10.00 10.00 0500,000.00 4250,000.00 $250,000.00 $0.00 $0.00 10.01) ~1 • - n TWAL 1905 $301,000.00 1261,600.00 $61,400.00 162),000.00 $711,500.00 $)11,500,00 $50,000.00 110,000.00 $0,000.00 l u \ .I I r. i c 1 400 flap 610[ ~l 1 Yr 7 VA") 4410,000.00 1716,000.00 154.000.00 10.00 10.00 10.00 10.00 $0.00 $0.00 111. 01411/ 6014/ $1,500.00 $3,600•oo $700.00 10.00 10.00 10.00 $0.00 10.00 $0.00 140,M0•00 $37,040.00 $0,000.00 10.00 10.00 10.00 $0.00 10.00 10.00 4 /faafas 1),500.00 17,640.00 $100.00 10.00 $0.00 10.00 $0.00 10.00 10.00 cum d111 11, mrvwlo! l V1w 60.00 $0.00 $0. o0 $3,500.00 11,750.00 11,7SO.00 00.00 $0.00 10.00 cum 0 ; Tien? 10664 11,066.00 $4,000.00 $1,000.00 $0.00 10.00 10.00 1o.00 $0.00 10.0 0 116Amt mj 11011o1I01 0.00 10.00 10.00 15,000.00 $3,500.06 17,600.00 $o. o0 00.00 10.06 WIAMIM! 10.00 $o. Do $0.00 $0.00 $0.00 80.00 655,000.00 $44,000. m 415,000.00 10.00 10.00 $0.00 $670,000.00 010,000.00 $310,000.00 10.00 60.00 $0.00 77,060.00 $757,600.00 164,400.00 1677,500.00 1111,750.00 Ill ],150.00 $55,000-00 (11,000.00 X11, $3 gum it" Sf7 go1f1011 ( t 55/041 R) $160,000.00 $144,000.00 116,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 irL. Ogw1laly6l lV4C~ 6T67Sf1 $10,000.00 176,000.00 $6,000.00 $0.00 10.00 $4.00 $0.00 10.00 10.00 ! 140,000.00 137,000.00 $1,000.00 $0.00 10.00 $0.00 $0.00 10.00 10.00 f 6111 mm 1S,000.00 $4,000.00 $1,000.60 $0.00 $0.00 $0.00 40.00 10.00 $0.00 111 ' 000 !100/ row $),So0.oo 17,600.00 $700.00 $0.00 60.00 $0.00 $0.00 $0.00 $0.00 cL11 cm 11,5oo.00 17,400.00 $100.00 00.00 $0.00 $0.0..- $0.00 40.00 40.00 CLAY all, CO11MMIC11 I VAN $0.00 10.00 $0.00 17,500.00 11,750.00 61,750.00 $0.00 10.00 $0.00 611! 1 111045 $]50,000.00 1740,000.00 $10,000.00 $0.00 $0.00 $0.00 $0.00 10.00 10.00 00.00 10.00 $0.00 14,000.00 $3,600.00 77,540.00 $0.00 10.00 10.00 1Mlar1A6Raollynal m mom 10.00 10.00 10.00 $70,000.00 110,000.00 110,000.00 10.00 40.00 Io.OD 11AW17f! 60.60 $0.00 10.00 00.00 10.00 $0.00 640,000.00 $46,000.60 /57,000.00 $0.60 $0.00 10.00 164544.00 1177,500.00 1172,500.00 40.00 40.00 $0.00 6617,000.00 6440,606.00 1177,400.00 1617,500.00 1]36,750.00 6116, 750.00 $W, x•00 141,000.00 117.000.00 + 60... Hit pi rt. 1 4 I:.o I , AI'CACHMENI' D Certification of ADA Ellgibillty a, itc?a ito hi or o The Information obtained in this certiAcatlan process will only be used by 58AN for the provision" T Of transportatIOn services, Your responses to Use questions will help SPAN to dote~rrilhe ADA -l`r _IZ eligibility. Information WIN only be shared with other transit providers to facilitate tr&%Vl in those ~o areas, it will not be provided to any other person or agency. t. Name _ Social Security M 2. Street Address City State Zlp ` Malling Address city State Zip - 3. Telephone Number (Home) (Work)-M I I 4. In Case of Emergency, contact Phone M I 5. Date of eirth____.,J~J Male Female When answering questions G. 7, and 8, please explain IN FULL DETAIL. the conditions that prevent you from utilizing the fixed route system, 8. What Is the disability which prevents you from using our fixed route service? Please explain. Is this condition temporary? If yes, expected duration until .-J- 7. How does this disability prevent you from using fixed route services? Please Explain. Use an additional sheet If needed, _ 8. Are there any other effects of your disability of which we need to be aware? Explain. r r. 1'tlcil OWING INFORMATION WILL BE. USED TO ENSURE THAT AN APPA P r l ~ p Qa~ THE FOIL VEjQS'CLE 15 ~ ~ UTILIZED TO PROVIDE YOUR TRANSPORTATION AND THAT AN ACCURATE ~NALY f Q~ YOU- L..n._. al7y So TRIP REQUESTS CAN BE MADE BY Cl't'IBUS. 9, Oo you us* any 01 the following alds to mobility? (Check all that apply) Manual Wheelchair_ Electric Wheelchair- Powered Scooter Cane____. Crutches- Personal Care Attendant- Guide dog_ t Other (Please Expialn) - 10. Do yea require a Personal Care Attendant when you travel using transit? Yes_.__ Noa.._,. I 11. How far can you travel without the assistance of another person, ° 200 feet: Yes- No- Sometimes 114 mile: Yes- No_ Sometimes 1/2 mite: Yes- No_ Sometlmos.~ 314 mile; Yes-., No- Sometimes Can you climb three 12-Inch steps without assistance? Yes-... No_ Sometimes ll Can you wait outside without support for: 15 minutes: Yes. No- Sometimes 30 minutes: Yes_,__ No_.__ Sometimes - COMMENTS: 12. 1 hereby certlfy that the information given above is correct, Signed.-. I 1 I. V' 1 13. If this application has been completed by someone other than the persona,,,;, ;ia _/ee S " _ requesting certification, that person must complete the following; Name Address Ctty _ State - ZIP Daytime Phone - - Signed Cate _ In order to allow SPAN to evaluate your request, it may be necessary to contact a physician or other professional to confirm the Information you have provided. Please complete the following information } and authorization form, The following (Please check one): Physician Health Care Professional Rehabilitation Professional Case Worker Agency Is familiar with my disability and is authorized to provide information to sPAN required to complete this certification, Name - - If agency, please list a contact person Address l City State ZIP ` Phone Number f I hereby authorize SPAN to contact the above individual Signed _ Date _ J~- Print Name Cate of Slrth If you have any questlans or need assistance with this form, please call SPAN at 382-1900. I * RESPONSItLE PARTY i i ATTACHMENT F. pp CITY Or DMMN Page I of POLICY/ADKINISTRATIVE PROCEDURE/ADMINIBTRATIVE DIRECTIVE REFERENCE NO.s SECTIONS PERSONNEL/EMPLOYEE RELATIONS 100.02 013JECTs IMPLEMENTATION OF THE AMERICANS WITH BFFECTIVE DATES DISABILITIES AC'S (ADA) 07/07/92 REPLAC83i TITLE: AMERICANS WITH DISABILITIES ACT (ADA) ' Policy statements It is the policy of the City of Denton to provide equal access to all City sponsored services, programs, and activities for citizens and employees with disabilities, as provided by the "Americans with Disabilities Act" of 19900 42 V.S.C. $ 12101, at seq., as the same may be amended from time to time (the ADA). ',`he City will not discriminate against a "qualified individual with a disability", as this term is defined by the ADA, with regards to job applications, hiring, advancement, discharge, compensation, training and other terms, conditions and privileges of employment. The City will make reasonable modifications and accommodations in policies, practices, and procedures to ensure equal access; will provide auxiliary aids and services when necessary to provide effective communication and, will operate its programs so that, when viewed as a whole, those programs are readily accessible to, and useable by, individuals with disabilities. 1 Administrative Proceduress 1. The City Manager shall appoint members to the "City ADA Com- mittee" tot ensure policy training and implementation, assist in making reasonable accommodation decisions where the accommodation will not result in a hardship to the City, provide a forum for reviewing grievances, and act as a source of information on ADA for the employees of the City of Denton. MemberMip of the City ADA Committee ohall be as follows: the Risk Itnag r, one representative from the Personnel Depart- ment, frc the Eire Department, from the Engineering Depart- ment, from the Parks and Recreation Department, from the Plan- ning Department, from the Police Department, and two represen- tatives from the utilities Department. In making recommenda- tions, the Committee shall use due diligence to obtain input or advice from not less than one community member who has a disability. II. The City Manager shall appoint an ADA Coordinator who will serve as the ADA Committse Chairperson. Questions concerning general ADA policy, reasonable accommodations, and grievances . r, 'F i~ c ~f 1 by citizens or employees not resolved by Department shall be directed to the ADA coordinator for resolution. The ADA Co- ordinator shall convene the ADA Committee, as required, to resolvi issues or make recommendations to Departments, the City Manager or the City council, as appropriate. III. In order to be qualified for a City position, an applicant b must have the skills, experience and knowledge as reflected by the essential functions of the position with or without reason- able accommodation. Inquiries regarding preemployment or em- ployment procedures, interviews, and hiring shall be directed to the Personnel Department for resolution. Supervisor train- ing will be conducted by the Personnel Department as required 4 to educate the supervisors of the requirements of Title I of the ADA. IV. The Building Inspections Division will, prior to issuing a building permit, advise applicants of the need to comply with the requirements of Title III of the Americans With Disabil- ities Act. V. All supervisors are responsible for continually monitoring and evaluating current policies, procedures, facilities and pro- grams to achieve and maintain compliance with this policy. AFF00182 r~ CITY_ -=COUNCI: t • .t . Lo o _ o . e Agr16: item CITY COUNCIL REPORT D;~} b' ~QgyZ TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager DATE: August 18, 1992 SUBJECT: Street Closing Request for the Owsley Coalition on ' I Friday, August 28, 1992 RECOMMENDATION: To temporarily close Charlotte Street, from Bonnie Brae Street to Avenue H, on Friday, August 28, from 4:00 p.m. to 8:00 p.m. for a i neighborhood block party. SUMMARY: The Owsley Coalition has requested that the street be closed to provide adequate space and safety for those attending the block party. The theme of the event is the "Owsley Family Fiesta." The purpose of which is to bring United Way services to the citizens in this area of town. The Denton Independent School District and the Police Department have also been heavily involved in assisting this neighborhood effort, The tenants and property managers affected by this closure have signed the attached petition. One unit of apartments are not represented on this petition because organizers were unable to reach anyone. However, no tenant or property owner will be denied access since police will allow them through the barricades. The owners of the property are not represented on the petition, but there is no known opposition for this neighborhood event, Both the Police Chief and Fire Chief have been advised of this event and have no safety concerns with this temporary street closure. Please advise if I can provide additional information. RESPEC FULLY S BMIT'FD Llo d v. Harrell City Manager. Prepared by: Catherine E. Tuck Administrative Assistant E' c I ALL00306\1435.3. 1 RESOLUTION NO. - A RESOLUTION TEMPORARILY CLOSING CHARLOTTE STREET BETWEEN BONNIE BRAE STREET AND AVENUE H ON FRIDAY, AUGUST 28, 1992; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, James Welborn, representing the "Owsley Coalition" is requesting that Charlotte Street between Bonnie Brae Street and r Avenue H, a public street within the corporate limits of the city of Denton, Texas, be temporarily closed to public vehicular traffic a between the hours of 4:00 p.m. and 8:00 p.m. on Friday, August 28, 1992, for the purpose of having a "Block Party"; and WHEREAS, James Welborn, representing the "Owsley Coalition", has assured the city that the tenants and property managers in this area have agreed to the temporary closing of this road; and WHEREAS, in order to provide adequate space for the said event and in order to protect the safety of citizens who attend, the City Council of the City of Denton deems it is necessary to temporarily close a portion of Charlotte Street between Bonnie Brae Street and Avenue H from the hours of 4:00 p.m. until 8:00 p.m. on Friday, August 28, 1992; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES: SECTION I. That Charlotte Street, between Bonnie Brae Street and Avenue H, r public street within the corporate limits of the city of Denton; Texas, be temporarily closed to vehicular traffic from the hours of 4:00 p.m. to 8:00 p.m. on Friday, August 28, 1992. SECTIQNIi. That the City Manager shall direct the appropri- ate City Department to erect barricades on Charlotte Street at its intersection with Bonnie Brae Street and at its intersection with Avenue H, at 4:00 p.m. and to have the same removed at 8:00 p.m. on said date. SECTION Ills That this resolution shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of 1992. BOB CASTLEBERRY, MAYOR ~ T r ATTEST: JENNIFER WALTERS, CITY SEi'.RETARY BY. APPROVED AS TO LEGAL FORM: 9 DEBRA A. DRAYOVITCH, CITY ATTORNEY BY: III I i i Page 2 o i` it s lA/~~%~(:;l RP~~LJEST E~OR STREET CL,C7STJRE 6_~ Organization Requesting Street Closure: T~` a Contact Person: Mrs MC Da(lr Address: A,6 11uy fE Phone Number: C:50~ e, I- Street To Be Closed: i f-a lofe,, -fp ✓ t( Cr~,u~tUk(Z. u onll~~[jrnc 7 Date and Time To Be Closed:_ L Intersecting Streets - Reason For Closure:_ Please complete the lower portion of this form. ALL property owners and/or tenants affected by the street closure MUST be contacted and must sign below with an indication of being in favor or in opposition to the atreet closure. Name of Property owner/ Address Authorized Favor/ Tenant of Property Signature oppose 3. Db- 9-rug G 0.,l 4. 7.>lto, ti\ A,ly _ ~t 12, AMMOOOFC 't I r n M r a~ REQUEST LOR S'1 RE F. 7' CM, (D ST 7nn 5 r - Organization Requesting Street Closure: Contact Person;__, nn r.S L' e - Address: 'M-// Cht1VI(7e~ G4k- Phone Number; (56 G 4~'4) lr Street To Be Closed: nf~o{F2 ><O / t , rlU~cE ~u ~onrlif ,ac Date and Time To Be C1o3ed: -/64 / ~/~~vfh Intersecting Streets: Reason For Closures - i Please complete the loner portion of this form. ALL property owners and/or tenants affected by the street closure MUST be contacted and mu at sign below with an indication of being in favor or in opposition to the street closure. Name of Property owner/ Address Authorized Favor/ Tenant of Property signature Oppose 2. (.Z.z ,(t r ~1LU~1ri~E 3. J(_ f ] 10. - AMM000FC c 1 e REQUEST.' P'OY2 S'I.'Z2EE'Z' CLOSL7~t~'----~--~~~'9~ Organization Requesting Street Closure: ContactPerson:---L;v\IV e(i - Address: A15/ 116(ylt_ Phone Number: C_5`,~ 0 46, Street To Be Closed: L _Lo_Cf< -/U r`~:UI LiclrwtC~- fu '}on:\;t (hr<+<• Date and Time To Be Closed:_ Intersecting Streets: Reason For Closure Please complete the lower portion of this form. ALL property owners and/or tenants affected by the street closure MUST be contacted and must sign below with an indication of being in favor or in opposition to the street closure. Name of Property Owner/ Address Authorized Favor/ Tenant Property Si nature` - Oppose 3 . v L > try,, Z S C'~I<~rz. L~ A) jdt&_M 5 . rj~ - AMMOOOFC + 1 t a ~w = Y OUNC 'gl 14 y 4_ rF CT+~ - rt- t µ t p • 4 0 °pccecc~,oo~ a L. _ M r 1401n:fa tea. 4P h, . A-0 N I" le a_ CITY COUNCIL REPORT [W).- TO: Mayor and Members of the City "ounctl FROM: Lloyd V. Harrell, City Manager DATE: August 18, 1992 } SUBJECT: Street Closing Request for a Basketball Tournament: on 4 Saturday, October 24, 1992, to Benefit the Muscular Dystrophy Association RECOMMENDATION: To temporarily close Avenue A, from Hickory Street to Mulberry Street, on Saturday, October 24, from 7:00 a.m. to 7:00 p.m, for a basketball tournament benefitting the Muscular Dystrophy Association (MDA). SUMMARY: The MDA and the State Club have requested that the street be closed to provide adequate space and safety for a three-on-three basketball tournament. The proceeds of this event will go toward MDA research benefitting over 100 Denton citizens with muscular dystrophy. Organizers have indicated that no bands will be playing at this event. Children ages 10 and up and adults will be participating in this basketball tournament. The tenants and business owners affected by this closure have signed the attached petition. However, the property owners' signatures are not reflected on the petition. Christy Asher from MDA and Todd Kerr from the State Club have written a letter indicating that they have obtained verbal, permission from the property owners on Avenue A for this closure (please see attached letter). Both the Police Chief and Fire Chief have been advised of this event and have no safety concerns with this temporary street closure. -bg r Z RAO Please advise if I can provide additional information. r~ RESPECTFULLY SUBMITTED, t Lloyd V. Harrell City Manager Prepared by: 9 Catherine E. Tuck Administrative Assistant I iJ , r NOR FII TEXAS r SLANT ~N JAM Fn ltti TO BENEFIT THE MUSCULAR DYSTROPHY ASSOCIATION Clm i n~,an JOW Kerr State Club ~J c Ca P11 it tee Genvya Barg locust St, Grit[ Bob Casttdx0rry Mayor of Oenton Jacl Dnboub University of Ilorth lexas \ .C t Admissions l MaIlh0u f0 divi Merrill Lynch i earl Bouvr 1 r I t.l Y l 1 i k~ V 1 Den E. Keith Boers 4 I \ (r ~ . J , lnKLsuyKc{fer. r _ University of North laxas Student union Y,LC,l4~i~_4.' - hotly Kerr - to Madeleine f ~lc Y r~(I, ~ ~f ' Hike Kitchen JC Penney Co. V Shnrvronlutl ~.1'E.'.~ ~'1Aj UnivorS1ty of lt0rt11 texas , C j l%c l ~-ll111 Y ONE SWDIiT AVEMIE, SUITE 00;3 1', ro a r VON 11 .7LXdS 7 6102 ~ ~ i F2EQCJEST FC3R STREE".i' CT.,O___ S~,R~. ~~'9Z - organization Requesting Street Closure: Contact Person: Cf/,prS7~ Asyue~ _ Address ; D.vE uh r - y ~ wTC /G~ wo,crN~,-~ 7C~p Phone Number: a ~ Street To Be Closed: yE Date and Time To Be Closed; p ° A~ T~! Intersecting Streets; I;V,0 ,dG~ ez1rer - _ Reason For Closure;~,yAoCA/S6e ~N Please complete the lower portion of this form, ALL tenants affected by the street closure MUST be contacted nd mustysigrnbelownwith an indication of being in favor or in opposition to the street closure. Name of Prop+rty owner/ Address Tenant Authorized Favor./ _ of Propert i na~t ~e ~pph 1. ;C,~; is ~ ~ / S ~ ~ - oae - _ rlti _ / vim' 2.~ 1!Cit_dCl_ Ir~_ ~,~L' : ~._.l_L ~ ~/c~cQ(`.~CC(.dt_ v ; - ..u 1 Je'(~ 6 - ~ r le _ ~ ~~llc / ~Il.~OY 8. ( i' r AMM000FC~ -t_. r, S VI i REQC7ES I_~-~rpR S I~2ZEE S_-cL CS~SURI Organization Requesting street Closure: contact Person., Address: yv Phone Number: ' Street To Be Closed: Data and Time To Be Closed: Intersecting Stroets: - Reason For Closure; Please complete the lower portion tenants affected by the streetclosure MUSTsbe contacted and must sign below with an indication of being in favor or in property owners and/or pposi.tion to the street closure. Name of Property Owner/ Tenant Address A~ithorized Favor/ 1 )~V``--~ of Proper Sif natur© oppose -,9 --7---- 3. a 5 . G. - _ - - - - 7. AMMOOOFc - I n ~ NORTH 'T L X AS SLAM N JAM IDni),I No ^FOR- - - TO BENEFIT T:IE PIUSCULAR DYSTROPHY ASSOCIATION Chairmen ~ J h J fockl Kerr lie _ Stott 'tub Um v? it I m c Locust o St. rU Grill /1141 /t, .'pu;vT. e Bob fast lebcrry Mayor of Denton Joct Oabw.b Uni vcIs i ty of herth bras htYnissions Mat thrv Ielciigrn Merrill Lync•H Call llourr 11f Ucn E. Keith Deers Llrr.lsny Keffer University of florth Texas Student Union Hotly Kerr La Madeleine Mike Kitchen JC Penney Co. Shannon futt j University of florth Texas c\ ONE S0WIIT AVENVI-, SUITE ROJ t, FORT IJORTII, TEXAS M02 1 n ALL00307\1435.3,1 r RESOLUTION NO. A RESOLUTION TEMPORARILY CLOSING A PORTION OF AVENUE A BETWEEN 4 MULBERRY STREET AND HICKORY STREET ON SATURDAY, OCTOBER 24, 1992; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on Saturday, October 24, 1992, the Muscular Dystrophy J Association (MDA) wishes to sponsor a basketball tournament to be held on Avenue A between the intersections of Mulberry Street and " Hickory +treet; and WHEREAS, the MDA fundraiser is open to the general public of the City and County of Denton; and 9 WHEREAS, all abutting merchants and businesses surrounding this area have given permission to temporary closing of said street; and WHEREAS, in order to provide adequate space for the fundrais- er, and in order to protect the safety of citizens who attend, the City Council of the City of Denton deems it is necessary to tempo- rarily close a portion of Avenue A between Mulberry Street and Hickory Street from the hours of 7:00 a.m. until 7:00 p.m, on Saturday, October 24, 1992; NOW THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES: SECTION I. That a portion of Avenue A between Mulberry Street and Hickory Street shall be temporarily closed as a street or pub- lic thoroughfare of any kind or character whatever on Saturday, October 24, 1992 from 7:00 a.m. until 7:00 p.m. for the purpose of holding a basketball tournament to benefit the Muscular Dystrophy Association (MDA). SECTION II. That the city manager shall direct the appropri- ate City Department to erect barricades at the intersection of Avenue A, and Mulberry Street and at the intersection of Avenue A and Hickory Street, at 7:00 a.m, on October 24, 1992, and to have the same removed at 7:00 p.m, on said date, SECTION III. That this resolution shall take effect and be in full force and effect from and after the date of its passage, PASSED AND APPROVED this the day of. 1992. BOB CASTLEBERRY, MAYOR fi I A c Ayend,cltr:m ~ ~ 'J, C , ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: } DEBRA A. DRAYOVITCH, CITY ATTORNEY BY: i' GE 2 c r. r r i n CITY 0 U N C F r 1. i r E ~4M 4. Z o0,4 U00oaoo„~Y d kt • ao e 1 _ ell, _ ;J L r v. 1 e5 k 1 ClTYOfDENTON, `i";rXAS MUNICIPAL BUIL DING / 215E McKINNF_Y / DENTdN, TEXAS 76201 i a ' MEMORANDUM DATE: August 14, 1992 TO: The Honorable Mayor and Members of the City Council , FROM: John F. McGrane, Executive Director of Finance " SUBJECT: APPROVAL OF HOTEL/MOTEL TAX RECIPIENT BUDGETS Pursuant to Chapter 351 of the Sate Tax Code as amended by House Bill No. 1023 by the 71st Legislative Session, the City must approve, in writing, the annual program of service of each party receiving hotel/motel tax revenue. Accordingly, Council is requested to consider a motion to approve 1992-93 hotel/motel tax recipient budgets as already presented and submitted during prior budget deliberations, For your convenience, duplicates copies of said budgets are attached. A review of these budgets finds that each agency complies with budgeting provision as stated in Chariter 351 of the Tax Cede. ^ Please advise if you need additional information. JFMCG:af Attachments AFF0033D ,r 8171566-6200 U/1 W ME7"RO 43.1-2.529 l a, e f DENTON CONVENTION & VISITORS BUREAII >~genda ~Vfl. AgeaOa 14em ~ '7~'c~' _ ~3te 9th July 16, 1992 The Mayor - - city Council Members City Manager City Attorney (/wJj city Finance Director City secretary 225 E. McKinney Denton, TX 76201 Dear Mayor, City Council and City Staff; Enclosed is the annual report required by the city cif Denton of the Denton Convention & Visitors Bureau. Please refer to the Table of Contents for a listing of all items. We thank the city and council for their support of the { Bureau's programs and look forward to a new and successful fiscal year. sincerely, 1 C-A 0 71k./lk J~ U ~sL Jo Ann Ballantine 7 Vice President Enclosure DENTON CHAMBER OF COMMERCE • 414 PARKWAY • P.O. DRAWER P • DENTON • TEXAS 76202 {617)382A89S Metro (817)430 8139 - / , ~ - ---T,,.~~~---•----fir.--r-- =--.sue--. n DENTON CONVENTION A VISITORS BURRAp OCTOBER 1992 SEPTEMBER 199 l(// TABLE OF CONTENTS I, Activity Report o i IT. Marketing Plan III. Budget TV. Chamber of Commerce Organizational Chart Chamber of Commerce Board of Directors DCVB Advisory Board V. Exhibits Occupancy Tax Distribution Conventions Dist Occupancy Figures Occupancy Tax Receipts Tourism Assessment by Texas Department of commerce Tourism Facts J~ I I I DENTON CONVENTION i VISITORS BUREAU X /66 ANNUAL ACTIVITY REPORT v 1991-1992 ' t CONVENTZQNS The DCVB continues to service conventions and since July 1991 the total is 102. Servicing includes assistance in convention planning, scheduling and special events, it c also includes providing literature, name badges and gift items when necessary. However, please note that not all conventions/meetings require DCVB assistance so the total number thus far does not reflect the total number of meetings held in Denton. Please see the enclosed list of conventions. The DCVB exhibited at the Texas Society of Association Executives annual convention in June where all staff directors of the Texas associations meet each year. This is an opportunity for suppliers to most with the i executives and acquire qualified leads for future hotel business. One of the biggest events recruited to Denton was the Texas Special Olympics Summer Games. It was held in May i 1992 and brought approximately 10,000 people to the city for four days of athletic competition. Denton prospered i from this event. However, the community had the i. opportunity to show Special Olympics that the city and its citizens welcomed their group with open arms. The DC%.B initiated this bid and coordinated the process from start to finish. Special Olympics will return to Denton next May when the organization will celebrate its 25th anniversary of the state's Summer Games. Uniting the hospitality industry is important in any community and the DCVB is pleased that there is now a good relationship between the DCVB, the Denton Hotel/Motel Association and the School of Hospitality and Merchandising Management at UNT. TOURISM The DCVB maintains two billboards. One is located north of the Texas Tourist information Center in Gainesville. This billboard is one way in which travelers are reminded that Denton is just down the road. The other board is on the east side of 1-35 facing north so southbound traffic can see it. Other Denton businesses also maintain billboards along this same section of interstate 35 thus collectively promoting Denton. t i I The DCVH publishes two pieces which areCaluseful to endar of Denton's residents and its visitors: (1), Events spacial events produced quarterly and (2) a Restaurant Guide which lists all Denton and surrounding restaurants. The Restaurant, Guide is updated as needed. A new general brochure is in the production stageu but will be available by the end of August. It is similar to the current brochure will be updated and have a new graphic design. A Denton Visitor's Guide was initiated in January 1991. It was published by the Denton Record-Chronicle and distributed through the newspaper and throughout other visitor outlets thin Denton and Gainesville. the This Texas Tourist a ~ published twice in 1991. However, the Visitor's Guide is current,ly membership guide. Denton FYI which is the Chamber The DCVB maintains and staffs an information area in the lobby of the Chamber of Commerce. This area offers a and DCV8. isitors rcan ialso find information Con the tourism opportunities in the Metroplex area and the state of Texas. The DCVB exhibited in two travel shows (1) the Texas Travel Industry Association Travel Fair which is + held for the counselors of the state highway office who and the ounselors wan the tourist the Dan tDipert Travel AAAw held in Arlington Texas and ( (22) ) planners and the public. each year for tour group p The DCVB has initiated a program through the Texas Department of Commerce's tourism office hospitality seminars. These seminars are offered to all employees of ] the hotels, restaurants, attractions, teat. in ch visitor tend 1] DCVB staff hold a one-day meeting customer reception to local businesses' employees, The DCVB has had considerable success since it joined the Film Commission of North Texas. Since 1987 there have informationmwasr collecteds aboutneach tproject'shofinancial ' picture, a true total of this economic impact has not been determined. -2- a ,77-- t a mov~es ionhofhave the Film fCilmed or taed in ommis ion of North DTenton are; 1987 Little Girl Lost Television movie 1988 Panaho Barnes Television movie 1989 Daddy's Dyyin...uhols Feature release ` Got the si117 1990 Mittelmannes Hardware Television movie (Finding the Ray Home) 1991 Necessary Roughness Feature release 9 1991 Fugitives Among Us Television movie 1992 Blood on the Badge Feature release These are the projects which finally made it into production and into Denton. Many other projects have been considered with Denton locales in mind. However, either financing fell through for the producers or other locations were more appropriate. Denton has lost several pro ects to Waxahachie because the city's look was more desirable. There are three primary reasons why Denton has had so many film/tv projects. (1) the Film Commission has been J of veryentinstrumental p beeni "attracting tin having productions, right look i and (3) the DCVB staff has acted quickly to requests from the film office or location scouts. Other projects such as scenes from movies or commercials have also been shot in Denton. A video tape of film clips is available through the DCVB. SPECIAL =N.U continues Yits Seat associarition with nthis to auity and the event. D It was held in September 1991 on the courthouse square. The DCVB, in association with the Denton Hotel Motel Association, sponsored the annual bed race event. -3- I (A a 0 1 7 ~05~ The DCVB participates with the Denton Festival Foundation to produce the Denton Arts Festival. This event is the combination of the Spring Fling and Denton JazzFest. It is held in the Civic center Park and b continues-to grow each year. The DCVB handles a portion of the publicity effort. The DCVB is a key component of the Denton County Am hitheatre Association and was part of this group's initiating a plan to build an amphitheatre to use for an outdoor histori.:al drama. This facility could be an ° excellent tourism attraction and bring many visitors to Denton from vithin the state and from other states, Progress continues avid interest is high. f The DCVB exhibited at the Chamber's Denton Expo to promote the Bureau's existence and purpose. It was a direct approach to informing our local citizens how the DCVB can solicit and service the grcups with which they + are affiliated. Map3 and telephone books require a great deal of research, confirmation and correction. The DCVB was the agency which assisted GTE in producing the Community Access section of the Denton directory. In the map area, the DCVB worked closely with the Chamber's president and the map company to ensure that residents and visitors will have the most current map possible. COMMUNITY INVOL3a1=U The DCVB is represented within a number of organizations. They are: Film Commission of North Texas Denton Festival Foundation Denton County Historical Museum Denton County Amphitheatre Association Central Business District Association Main Street Promotion Committee ! Festival of Lights Committee I -4- t , 5. r. J DENTON CONVENTION i VISITORS BUREAU /D 5 MARRETINO FLAW 1992-93 I. Introduction The primary mission of a convention & visitors bureau is to sell its city. In making a community a more dynamic m bring eeting place, a bureau creates the needed environment to bureaus ioptrate through na coordinated group.actioncrather r than through independent individual actions. Therefore, a bureau serves as a cooperative representing all components of the visitor industry including hotels, motels, restaurants, and conventio- facities t as r wells as othe retail and commercial resources that are important to visitors. All of the businesses create a team effort with the bureau acting as the marketing/promotional arm for the hospitality industry. The specific programs of the Denton Convention & Visitors Bureau (DCVB) are: Convention Promotion Tourism Promotion Film Commission Administration Ii. The Bureau The DCVB is 16 years old. It was initiated in 1976 by the Denton Chamber of Commerce and remains under this agency as an operating unit. Both the amount of occupancy tax collected by the city and the amount of tax distributed to the DCVB has increased since the beginning. There is no membership structure within the DCVB so all funding comes from the occupancy tax disbursement by the City of Denton. The i s sent occupancy tax rate in Denton is 13%. six percent Note that only one-half of one percent of fihe six percent state occupancy tax is sent to the state's tourism department. Texas law prohibits the state tourism office from using the money for advertising withiiA the state's boundaries. { y- i a_ 14 i a IeS S, -ik 3~6 The remaining seven percent is distributed t8l~,several----- agencies *ithin Denton. The hreakdown is as follows: 7 5 Denton Chamber of Commerce (for the 3% convention & Visitors Bureau) i~ 1$ Greater Denton Arts council North Texas Fair Association it Denton County Historical Museum less than i% Denton County Historical Foundation fraction only City of Denton (for civic center) 1% City of Denton (fractions from others) 7 The DCVB operates by way of nn agreement between the City of Denton and the Denton Chamber of Commerce. This agreement is in the form of a signed contract and based upon the Texas Tax Code 351.101 which "authorizes the City to use revenue from its municipal hotel occupancy tax to promote tourism and the convention and hotel industry by advertising and conducting solicitations and promotional programs to attract tourists and convention dele,,lates or registrants to the municipality or its vicinity.,, According to the contract named above, the DCVB received 100% of its 3t occupancy tax revenue from the City of Denton through 9/90, 98% of the 3% occupancy for the second year and will receive only 95% of the 3% occupancy for the next three years, All of these monies may be used for all programs and administration of the DCVB and may not be co-mingled with the Denton Chamber of Commerce accounts. {Note: all of the occupancy tax recipients are scheduled for this same out. Until recently, the Greater Denton Artn council received an additional It which now is kept by the city for special projects). See Exhibits for occupancy figures, occupancy tax revenues and specific percentage breakdown. Iii. !fission Statement and Plan Background Mission Statement The Denton Convention & Visitors Bureau exists for the purpose of and film: projects soliciting GtheflnCity s~ of o Denton to ivisitors ncrease occupancy in the hotel/motel properties. IV. Participants in Plan Development The DCVB reports to the chamber's Board of Directors with the use of an Advisory Board for assistance. However, the DCVB will recommend to the Chamber to revise -2- tI 9 .02 S" this committee and establish a smaller group from within /p.~7 the Board of Directors to handle DCVB matters. The DCVB did not utilize a working committee to develop this marketing plan. However, the DCVB does have a chairman who has a genuine interest in the DCVB's c purpose and focus and has ?Si ven much time and effort to t former his program. This person George Gilkeson and he is a George haseassistedSethetDCVB from o with oinvaluable marketing expertise. The director has also collected suggestions, ideas and and advice from other hosppitality and marketing professionals, chamber members and in-house " staff members. V, Situation Analysis ~ Customers: (1) convention attendees ~3j visitors travelers Convention attendees require a competitive hotel room rate but they want to attend their meeting in a J convenient, fun, and accommodating environment. Tour bus travelers want to see new and different places, stay in comfortable lodging and eat at good restaurants. Visitors want easy access to the city, good lodging rates, affordable restaurants, and things to see and do, Denton has the ability to serve all three of these publics. However, there are strengths and weaknesses in all areas. The DCVB asked the Texas Department of commerce's Tourism Division to conduct a tourism assessment so that `_he DCVB can better market the city of Denton, This document is included in this report. The DCVB has competitors and they are everywhere. They are other.' small towns, other cities in Texas, various regions in Texas, and the DFW Metroplex. VI. The Industry in Denton As seen in the Exhibits the occupancy tax for the DCVB has increased from approximately $220000 in 1976 to $179,004 in 1991. Since 1985, several facilities have developed. The Sheraton Hotel & Conference Center was built at the University of North Texas. Both the Royal -3- . " Hotel Suites and the Delux Inn were built and the Holiday Inn went through a major renovation. The Ramada Inn was sold to a corporation that initiated a name change (to " Auburn Inn) and instituted their theme concept of "Fantasy Suites." More recent changes include the redecorating at the Holiday Inn, a franchise designation for the Auburn Inn which changes to a Quality Inn and a resum tion of ° corporate ownership at the LaQuinta Inn. Along wrth those changes, the DCVB is pleased that Denton will finally be able to offer a bed & breakfast facility. It is located on Locust Street and plans are to open in late 1992. , Since in Denton several chain Chililsand restaurants Red vLobster. Also, many new local restaurants have opened. This brings J Denton's total of restaurants to approximately 130. Reasons for growth: Denton is north of Dallas and k Fort worth on interstate Highway 35 and located in a centrally-travelled area of North Texas. This highway also runs through the middle of the United States connecting Laredo to the tip of Canada. It is also home to two major state universities with a total student population of 32,000. There are 64 manufacturing businesses in Denton with opportunity for growth. Also, many people live in Denton and its surrounding community for the quality of life. However, their work may take them into the Metroplex each day. The Texas' industreconomy declined over and like the past the government is trying to shore up their revenues to take care of its many needs. Although the newly-instituted lottery is now operating, it is too scan to tell if this "money pot" will bring the state out of its economic woes. One revenue idea that has been legalized and will be an advantage to tourism is horse racing. The state was demanding a high percentage so development was slow. However, the state has changed this percentage from 5t to 1% so tha future looks much better. Denton County has been zonal by the state for racetrack development. The area track is located west of Fort worth Trinity Meadows. Horse racing could be extremely beneficial to Texas and the tourism business. Texans have been taking their money to Louisiana, Oklahoma and New Mexico. As seen in the enclosed articles, it is anticipated that Denton county will once again be known as "horse country" by supplying the horse industry especially in the racing area. -4- j! . I l I 1 VII. visitor Analysis Denton does not have a system in place to calculate specific information about visitors, However, some figures are available through the Chamber on inquiries via telephone, walk-ins and mail. See the Exhibits. Other figures are derived from the Denton Hotel/Motel ! Association and the two universities. These three organizations can provide occupancy figures plus a listing F of their specific meetings which may or may not have been recruited or serviced by the DCVB. See the Exhibits. For a regional focus, see the attached Texas Auto which in priorothree quarters surveyed). Report See the Exhibitsludes the ,r VIII. Goals One Year Plan 1992-93 To increase hotel occupancy by 10% for calendar year 1992-93. To increase DCVB's occupancy tax receipts from $180,000 to $195,000 in calendar year 1992. To increase local revenues by $1 million by recruiting one movie and two commercials to Denton in 1993. IZ. Objectives for 1992-93 1. To market Denton as a meetings destination to the Texas association industry and all other potential groups and organizations a. Sales calls to associations/meeting planners b. Two sales blitzes per year - Austin and DFW c. Utilize TNET to locate potential groups for Denton and to bid on same d. Promote area dude ranches for groups 2. To-market Denton's new outlet center to the out-of-state visitors and North Texas residents. a, co-op advertising with center b. Work together on promotions c. operate a Visitors Center in center -5- n 3. Establish a Visitors visitors a Center in Denton for and residents. a . Locate one or more locations bo, s c` Serveeas aosatelliteooPlice for the Chamber of commerce DB offices) ' I 4. Concentrate efforts on obtaining editorial publicity for Denton in local, state, national { and international travel publications, 5. To market Denton as a specific stop for the motorcoach tour market. a. Direct mail b• Personal visits to tour operators c. Work with local people to educate them to needs of tour groups 6. To train SO of all service personnel in Denton's hospitality industry (hotels, restaurants, retail businesses, etc.) a. Use the Texas Hospitality seminar model developed by the Texas Department of Caamerce F 7• To market Denton as a pleasure travel market especially emphasizing the sites in Denton and the recreational activities at Lake Ray Roberts b. Eohibithat six Op public travel shows per year groups to promote city 8. fora anioutdoorhhistoricaledrama an amphitheatre a• Continue serving as anchor agency as association progresses. The DCVg will provide the necessary support until this group becomes independent. 9. To assist and be prepared for the tourism market in Denton. Exampples=o autofrace- course, possible horsetraek facilities, and subsequent new hotel properties. a. Facilitate these possible businesses by serving as a proactive resource and also keep the community informed and ready °6-• it j l I1 ll Xe S., I)ito 10. To market Denton as a concert mecca through all available facilities in the city of Denton l/ a. Develop a plan with the universities and . other community facilities to recruit all types and sizes of concerts to Denton. b. Direct mail c. Personal contact d. Special event 9 I 11. To assist in the promotion of the sports activities at the University of North Texas and Texas Woman's University a. Support the football and basket.o,tll programs by purchasing season tickets (with Economic Development) to use for hosting meeting planners. i b. Interact with the athletic departments and the local hospitality businesses to create special packages and incentives to increase attendance at games and sports functions) increase parti- cipation by Metroplex alumni 12. To provide expertise to the Denton Municipal Airport for the promotion of Denton to air travelers a. Brochure racks and volunteers on hand when necessary b. Develop an airport support committee for the purpose of marketing the airport 13. To assist in the development of key Denton festivals and special events in order to build Denton's reputation and attract visitors. a. DCVB staff should serve on all necessary boards and committees to provide guidance f and promotional support if possible. II Examples includer Denton Arts Festival, County Seat Saturday, Festival of Lights ` 14. To facilitate a change in the laws regarding !I drinking hours and the club membership rule. a. Implement a plan with local club and restaurant owners to affect a change in voters' desires and city council stand _7_ r` 6 15.. Possible DCVA staff re-structure: (long-term) Direcrtor onq_rai) Administration Assistatejrtion or tourism Information Assistant Internship Visitors Center Coordinator The DCVS understands that limitations and money may affect the goals. However, he time be accomplished. All need concentrated effohse ideastcan and full support by the Chamber and city De by the Dig + . of Denton. .r A -8- c, v, O[I 1J'I OTC 100 111 M" AN Mr AM AA w10 u1 101,11 "0064 COM0101 1 64!4!104! MMI AO NO"Oll1 64d1/0 0") "1,060.0 100, O0.N 00,000.0 W,00.0 /117,000.00 NOIOW8111101 641 or I" 11,102.00 f1, 44.0 11.".00 11,44.00 {1,401.00 /7,&0!.00 17,601.00 /1,002.00 11,44.0 11,104.00 11.W.04 11,04.0 104.04.0 A MItoll I"" 012.00 $5n,46 On A0 158.00 $51140 012.64 1542'00 4S71.00 0/1.00 1112.00 t522.0 118.00 ",1".46 IM4,w1 15".04 046." 11.Or10 1150101 1$4,00 IIM.60 1150.00 6354.0 1150.00 1350,00 1111.04 1150.00 "'w" (will, 11"•0 11".0 0".46 51"•0 1164.00 001.00 114.00 11".00 1101.00 11".01 0".0 1110.0 4,000.10 Ir01nIW "AIP S M." SM.46 /46.00 125100 050.0 160,00 450.0 180.0 450." 580.0 SM,60 11.000.00 IY1r"1 011.00 011.46 0,46.46 I8.0 WAD IW.O WAN 641.10 NM.00 W.0 "1.00 111.00 0, No. go DI11I6 uwl" 00.00 IM." 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I A DENTON CHAMBER OF COMMERCE APRIL 1, 1992 - MARCH 31, 1993 E MEMBERSHIP ovxi BOARD OF D_ IRECTppg !tie lds C Dsseoe 0401 _ ~ T ^ _ kyyq I Ball W Boa Bwi *a E%ECIJINE COIIIIfiTE$ i X*AW D. ft" i awe>rrw~ aivnaruewr arMaw alvoom ecowora °Ew`oweur art"" PUDLIC Trswer A*" W w, Q%*Aw hNcMe SuWws, yks Chsk ri a~Ne DOW Oka, as avaaw ay~~,p„ Mrbsrs Nussal W. yk.Gak l1'lelvin Willis, V( bWA" { Few Q*k 'AWAIW llwqud 'Peeve 'Wft C~ja~ryKy G" $104 'Lord ~Allsks 'ED A&A" Bard w r Now t* RWWiam TV Bw"u Advlw►y Bard 'AdooA.Wooi 'HAeWf ul ~'3. 0>iwWeYon morb" Ca" 'PRAd"Is Club Ica 'Leedwmo Demon `SKim AUnn"Wl Coundl W 'DOndwiM• Ca d"Is 'Nolildey Foilvd `Imswmm 3 v r. II~ 1 G R 0 U P R O S T E R 07/16/92 Selected status code(s ) (AHCDEF 1:241P) in Group (149) p (149) - 1992-93 Board of Directors sorted by Rep name 4 ID Representative 1030A Allen, Wayne A Wayne Allen Construction Compa 817/38"-0030-~ 19128 Anderson, Carl A Bill Utter Ford, Inc, 817/382-5404 2178A Appleton, Jr., Roy C 817/382-8330 1078A Baines, CPA, John E. A John E. Baines Co., CPAs 817/565-9015 1371A Ball, Jr., B. Lamar A First State Bank 817/382-5421 1055B Bates, Russell L. A The Architectural Collective, 817/387-4881 1565A Berg, Geneva A Locust St. Grill 817/566-3614 1550A Biles, David W. A Biles & Lock PC 817/566-0566 1119A Bly, Homer C 817/382-3070 1132A Brady, CPA, William A 817/382-5866 1847A Bulls, Derrell W. M Texas Woman's University 817/898-2111 1167A Castleberry, Robert A 817/382-8995 1845A Chater, Shirley S. M Texas Woman's University 817/898-3201 1210A Coplen, Bob A 817/382-4989 3.815A Cott, Jerome M. A Sundown Arabian Ranch 817/565-1417 1221A Crouch, Bob A. A Crouch Realty Company, Inc. 817/382-6707 1051A Edmondson, Dianne A Apex computer Placements, Inc 817/565-0658 1282A Etheredge, Sherrie A Denton Depot Advertising Speci 817/383-4006 1416A Fay, Anne A Golden Triangle Mall 817/566-6023 1180A Fouts, Tom A Tom Fouts Realtors 817/382-1541 )5A Gilkeson, George A 817/38'1-5373 ,19A Gossett, Fred A Gossett Construction Company 817/566-2480 1251A Hall, Harry G. A Denton Area Teachers Credit Un 817/387-8585 2091A Harpool, Jr., Tom C 382-8822 1190A Harrell, Lloyd C City of Denton 817/566-8307 1447A Hayes, Richard D. A Hayes, Coffey & Berry, P.C. 817/387-3518 1452A Heath, Millard A Millard Heath Air Conditicng C 817/383-1688 1686A Hill, Fred L. A People's Funeral Homa 817/382-6028 1618D Hill, Milton A Morrison Milling Company 817/387-6111 1473A Houston, Ann R. A 817/565-0855 1889A Hurley, Alfred H. M University of North Texas 817/565-2026 2103A Jessee, Pat C Denton State School 817/:!87-3831 1780A King, javid L. M King Hospitiality Corporation 817/382-8698 2308A Krause, Dava C Dave Krause Autos Inc 817/387-7334 2247A Lackey, Gent M Acme Brick Company 817/382-7414 1750A Martino, Frank A Russell-Newman Manufacturing C 817/382-2531 1604A Miller, Jack D., A Jack D. Miller & Associates 817/387-4383 2092A Moellinger, John C 387-4875 2091A Monroe, J. Stanley C 387-6625 1618A Morrison, Jr., E.W. A Morrison Milling Company 817/387-6111 2159A Moseley, Jeff A. A 383-0298 1642A Nelson, L.A. A 817/382-1561 2094A Orr, Jr., W,C. C 13000 Fattarson, Fred A Denton Record-Chronicle 817/387-3811 1897A Pole, Frederick R. M University of North Texas 817/565-2103 2428A Ponder, Gerald C 817/387-6151 2095A Ramey, Marvin C 387-1306 '-19A Reed, Jr., Harold If. A 817/387-9655 OA Robinson, Brian C, A HCA Denton Community Hospital 817/898-7000 13A Russell, Barbara A Barbara Russell Realtors 817/566-2730 '8A Sanders, Priscilla M Sears, Roebuck & Company 817/566-8801 E rr;., y r7 Y T ~i ~f 1 1912A Utter, Sr., Sill A Hill Utter Ford, Inc. 1429A Willis, Melvin A C T E Southwest 817/382-5404 1947E Withers, Jayne A 817/381.9211 1952A Woodin, Robert E. A woodin Financial Services 817/566-2847 60A Wyatt, A.E. A 817/382-1849 aaaaxa:armxxr~~~~~ya'xmgaam:a:xxmxnaxmx:¢ymxgamxxxaxax 817/387-5919 xsa~asrase~sae.~ xx=-xa=x Count: 56 ~I~fttlB No. a' I jS '.i I kgenda Il:jm._~S g_•____._r_ DENTON CONVENTION & VISITORS BUREAU ADVISORY BOARD 1992-1993 George Giikeson, Chairman Carl Anderson 2304 Royal Acres Bill Utter Ford Denton, TX 76201 P,O.Drauer U 387-5373 Denton, TX 76202 382-5404 James Roden Margie Jimmerson a { North Texas Fair Association University of North Texas P.O. Box 1695 P.O. Box 716 Denton, TX 76202 Denton, TX 76203 387-2632 566-3839 Bob Normington Herbert Holl Sheration Hotel Center for the Visual Arts 2211 I-35 North 207 S. Bell { Denton, TX 76201 Denton, TX 76201 565-8499 382-2787 Norma Gamble Kari Calhoun Denton County Historical Museum Bank One, Texas Box 2800 P.O. Box 580 Denton, TX 76202 Denton, TX 76202 383-8073 381-7400 Anne Fay Judy Hildebrand Golden Triangle Mall Director of Student Services 2201 1-35 E Texas Woman's University Denton, TX 76205 P.O. Box 22305 566-6023 Denton, TX 76204 898-3640 Tom Judd David King Tom Judd Photography 104 Ridgecrest 1011 W. Oak Denton, TX 76205 Denton, TX 76201 382-8698 387-0604 Jane Bil.rs! Main Street Coordinator 100 W. Oak, Suite X04 Denton, TX 76201 566-8529 Jo Ann Ballantine, Staff Convention & visitors Bureau P. 0, Drawer P Denton, TX 76202 382-7895 I f~ l• I I ~'47enda PJu.. jPl~ Rr~e~rJsllem.._,!P!s CITY OF DENTON HOTEL OCCUPANCY TAX SUMM4"v Denton Chamber of Commerce „ • „ 42,00001 (for Convention & Visitors Bureau) Greater Denton Arts Council 14.2850$ North Texas Fair Association............ •••.14.OOOOt Denton County Historical Museum........ •••..12.3151 Denton County Historical Foundation ...01.6793% City of Denton (Civic Center)........... ••..14.2850 City of Denton (fractions from, others)...... 01.4356$ Total 100.00001 h I A I c 1991.1992 Cotwentione NAME OF CONVENTION DATE END DATE NUMBER OF GUESTS TNU OYMNATICS 01118/91 01/20/91 100 TEXAS RURAL LETTER CAARifR6 ASSN. 02/15/91 02/17/91 250 FIRE A TURN PREVENTION 02/21/91 02123191 100 TURBO TRAINING SCHOOL 02125/91 03/02/91 35 r TEXAS PARTIAL DIFFERENTIAL EQUATION! CONF. 03/07/91 03/0801 NORYNIIESIERN SAPTIST ASSOCIATION 03/16/91 100 DENTON COUNTY A i M MOTHERS CLUS 03/16191 03/16/91 1D0 6Th ANNUAL TEXAS STORYTELLING FESTIVAL 03/22/91 03/23/91 500 lOUIH CENTRAL REGIONAL COLLEGE DANCE FESTIVAL 04/03/91 04/07/91 350 SOUTH CENTRAL REGIONAL FESTIVAL 191 04/03/91 0410791 30 TIAI HEALTH FAIR 04/05/91 150 GOLDEN KEY NATIONAL HONOR SOCIETY 04/05/91 04/05/91 200 i SEVENTH ANNUAL NILINGIAL/ESP SPRING COkF. 04/06191 04/06/91 OCCUFAHCIAL TKNAPNY 04/12/91 04/13/91 40 NORTH TEXAS SPRING LITERARY FESTIVAL 04/12/91 04/14/91 JANET i CNIS1ER N. BOTH PUILIC AFFAIRS SYMPOSIUM 04116/91 PROFESSIONAL DEVELOPMENT INSTIIUAE 04/17/91 05/05/9 200 SO MUST REGIONAL COMMUNITY THEATRE FESTIVAL 04/25/91 04/28191 100 UNT CENTER FOR RCHASIIATION STUDIES D5/06/91 05/10/91 SO FUNDAMENTAL$ OF PRODUCTION SUPERVISION 05/13/91 05/31/91 60 INTERNATIONAL MORN CONFERENCE 05/14/91 0508/91 350 Er SOUIVAST DIVISION OF INTERNATIONAL FIAECHIEFS ASSN, 05/16/91 05/22/91 200 ~ m n ISMAILI YOUTH AND $PONT$ COMMITTEE 05124/91 05/27/91 400 LINT INTENSIVE ENGLISH 05/31/91 05/31/91 70 l~ INTERW,TIONAL TRAINING 8 COMMUNICATION 06107/91 06/09191 125 1 0~ 1 SHOW M DANCE/DNILL TEAM 06/10/91 06/13/91 232 ~t V Q~ 1 i A i F l r, s 4 om "me Of CONVENTION DATE END DATE NUMBER OF GUE£TS . 06/14/91 06/16/91 250 AMERICAN ASIA. OF WOOOTURNERS CENTRAL SAPTIST CHURCH 06/17/91 06/18/91 350 $ WINE DANCE/ORILI TEAM 06/24/91 06/27/91 260 A CINDERELLA /CNOLARSNIP PAGEANT 06126191 06150191 172 SCIENCE FIC1ION RESEARCH ASSN. 0027/91 0030/91 LITTLE $$DIX LUTNERAN YOUTH CAW 07/02/91 01/03/91 1S0 INTERNATIONAL CNEERLEADING FOUIDATIOM 07/07/91 0711001 100 SOCIETY FOR DEVELOPMENTAL EOMYION 07/09/91 07112191 55 PARKI 8 RECREATION TENNIS TOURNAMENT 07/11/91 07/14191 900 TEXAS ACADEMY OF MAIN F. SCIENCES 07/12/91 07/13/91 300 CLEMSON UNIVERGIIY OF EXTENSION SERVICES 07/15/91 07/19/91 70 17th ANNUAL CATTLE PNODUCERS TUIR 07/15/91 07121191 85 TEXAS STUDENTS EDUCATION ASSN. 07121/91 07125/91 30 NUL111CULTU AL J"WALISM WORKSHOP 07/21/91 07/27/91 12 NATIONAL CON"ICATION SYSTEM 07/25/91 07/28191 50 JOSTENS' YEARBOOK OY/30/91 0810261 245 AMERICAN GRILL TEAM 07/31/91 08/02/91 105 INOfT111E DAM/MILL TEAM oem/91 08/08/91 215 SPRINGTOAI NIGH SCHOOL SAND 08/05/91 06/09/91 78 1EIAS HEALTH ENTERPRISES 08/06/91 06/08/91 20 GAINESVILLE NIGH SCHOOL BAND 08/12191 008/14191 42 N~ AMERICAN FIELD SERVICE 08/12/91 08/14/91 150 "JOY Of SINGING 08/12/91 08/14/91 400 ,yy ~o` G r NORTH TEXAS JUSTICE OF INC PEACE i CONSTABLE ASSN. 08/20/91 08/28/91 150 BALLOON GLOW 08/23/91 08/25/91 50 1 TEXAS HEALTH ENTERPRISES Oa/27/91 08/30/91 20 O 45th ANNUAL REUMIOM Of THE 6th MILITARY POLICE CO. OF 00/29/91 09/02/91 55 1 OQ ~V \ F_~1 a . • a 1991.1999 Conventions r NAME OF CONVENTION DATE ENO DATE NUIVill OF GUE$IS FRESHMAN CONNECTION D9/04/91 09/05/91 300 ROYAL ORDER OF THE JESTERS 09/05/91 09/01/91 200 TIJU PIONEER PEDAL 09/21/91 OV121191 1000 TEXAS STATE SCNODL MUSIC FESTIVAL 10101/91 10/02/91 350 c SOUINNEST ASSN. of COLLEGE S UNIV. 1014144 OFFICES 10/09/91 10/11/91 NWIN TEXAS AMERICAN PIT VAL TERRIER ASSN. 10/12/91 10/13/91 15b COIMICIL FOR 9942PI10ML CHILDREN 10/11/91 10/19/91 50 PIANO INDEPENDENT SCHOOL DISTRICT 10/11/91 10/19/91 45 P PARENT AND FAMILY 1EEKEND 10/11/91 10/20/91 292 AMERICAN ASSOCIATION OF SHERIFF POSSES i 10/25/91 10/26/91 115 DENTON STATE SCUIOU.'L 10129191 101/31/0 50 TEXAS INESPIAN SOCIETY 11/22/91 11/23/91 1200 DEMTEX GOLDEN 000 OBEDIENCE ASSN. 01/01/92 TEXAS ACADEMY OF MIN $ SCIENCES 01/31/92 2OU TEXAS ACADEMY OF MAIN E SCIENCES 02107/92 200 GRAND GOSPEL 02/22/92 02/23/92 400 ELDEINOSTEL RETREAT 02/23192 02/29/92 40 NATIONAL ASSOC. Of FEDERAL RETIRED EMPLOYEES 02/29/92 90 INIERNATIONAL ASSN. FOR GENERAL EDUCATION 03/01/92 BIONIC WEEK 03/02/92 03YO6192 200 1 NIGH SCOPE FOUNDATION 03/06/92 03/07/92 45 n TEXAS DERJCRATIC CONVENTION 03101/92 250 .n .n in n ~ COMPASSIONATE FRIENDS 03/20/92 03/21192 200 - io 0 UNIVERSITY Of TWIN TEXAS RECRUITMENT 03/20/92 03/25/92 40 MORIN TEXAS STORYTELLING ASSN. 03/27/92 03/2192 1000 I* STUDY Of WORK TEAM 04/01192 04/02/92 60 1 ' o V I. Fr y ? r i` 1 1991-1. . Conventfons MANE OF CONVENTION DATE ENO DATE 1MXSER Of GUES15 PICLSMURY CNILMEMS CMORUS OF VICTORIA 04/U1/92 04/65/92 5 04/02/92 MORIN L EAST TEXAS PRESS ASSN. 25 TEXAS NCItAM'1 UNIVERSITY 04102192 04/04/92 160 : 04/03/92 TEXAS FOOD AM FIKAS COMMISSION 70 TEXAS RUGSY UNION CNAMMPi0MSN1PS 04/04/92 04/05/92 100 04/04/92 04/05/92 500+ ROAST FOR REP. NORM i fEMAiOR GU11~Qp~, 04/06/92 TEXAS MUNICIPAL CLERKS ASSN, S`5 04/09!92 04/10!92 75 4 CENTRAL SM REM. COMF ON NIV•AIDS 04/09/92 04/11192 PROFESSIONAL DEVELOPMENT INSTITUTE 04/10/92 100 ~ TOE 21st CENTURY MISPANIC3 Mg NE EDUCATING FOR THE FUTURE 04/10/92 04/10/92 I UNT CIRCLE I( CHAPTER 04/11/92 04/12/92 75 HEREDITY GUILD OF COLLIN COUNTY 04/13192 50 PROICSSIOMAL DEVELOPMENT INSTIIUE 04/15/92 051•2192 100 Sg1TIINESY ULNA MAGMA SCHOOL 04/23/92 04/24/92 50 TEXAS WOMAN'S UNIVERSITY ALUMNI 04/23/92 04/26/92 300 LILY 6AROEM CLUO 04/24/92 04/25/92 INTER CONFEKIlla INFORMATION SYSTEM 04/24/92 04/25/92 125 45 AMERICAN LEGION A AUXILIARY 04/25/91 DO PROFESSIONAL DEVELOPMENT INSTITUTE 04/25/92 05/02/92 100 TW ALUMNI GOLF TOUIUMNT 04/26/92 65 TEX" NEALTN ENTERPRISE 04/2092 04/30/92 I6 NORTH TERM EX•LETTERIYIN ASSM. 05/01/92 j, CENTER FOR REIWIII TATIOM Si101E5 65/12/92 is a 05/14/92 w 30 - TEXAS SPECIAL OLYMPICS n 05/12/92 05/15192 10000 SOUTNUESI PLACEMENT SWAASE 05/16/92 05/19192 160 MY 1NTER11,6IVE ENGLISH kA GE IMSTITUIE 05120192 0501/92 tv 1U0 tA I O ~l i A V e,~ TV— 1991.1992 Conventions r NAME. OF CONVENIIOq DAFT ENO DATE RNbfR OF GUESTS TEXAS HEALTH ENTERPRISE " " 05120192 05/24/92 DENTON INDEPENDENT SCHOOL DISTICT 10 05/22/92 05112192 25 ACCERATOR CONFERENCE OF EDUCATORS 05/27192 05/29192 3200 ACCELERATED CHRISTIAN EDUCATION 05/25/92 05/27/92 150 ANIIDIFE /Lr•Iw 06105/92 06/06/92 300 SNWTIIE DANCE/DRILL TEAM CAMP 06/08/92 06/11!92 265 AMERICANIS PITAISt SINQ t 06/10/92 06113/92 100 MAINE ANJON NATIONAL JR. HEIFER SHOW 06/15/92 06/20/92 150 CHILDREN OF DAUGHTERS OF THE REPUBLIC OF TEXAS 06/19/92 06/20192 150 CINDERELLA SCHOLARSHIP PAGEANT 06/24/92 06120192 200 NIGH SCHOOL PIANO INSTITUTE 06127192 07107192 MUSIC TEACHERS CONFERENCE 07!06142 07/09/92 200 ENVFRONMENFAL ETHICS CURRICULA 07/10/92 07112192 TEXAS CREDIT UNION LEAGUE CONF. 07111192 07/23/92 UNITED SPIRIT ASS", 07112192 07/15/92 100 i 1992 SOUTHNEST aM MANAGEMENT SCHOOL 07112192 07123192 150 SUNIEA PLAT THERAPY INSTITUTE 07/13/92 07122192 PARKS A RECREATION TENNIS TOURNAMENT 07/16/92 07119/92 I CHRISTIAN SCIENCE CHURCH • YOUTH CONFERENCE 1] 07/17192 071119192 3000 SOUTH CENTRAL REQIONAL YOUTH MEETING 07/17/92 07/19/92 1100 JOSTENS' YEARBOOK CONFERENCE 07121192 07/24/92 Soo AMERICAN FIELD SERVICE 00/02/92 08/15/92 ~ 185 SPRINGTOLRI HIGH SCNC% BAND ANNUAL CAMP 08/03/92 001071V2 go AMERICAN COMMUNITY COHAECTIONS INSTITUTE 08/14/92 00115192 { 50 ` TEXAS STUDEN DIETTTIC ASSN. 10102192 10/0/92 100 AMERICAN DOG RAEEOERS ASSN, 1003/92 10104192 i V1 1 1400 1 r. I 1991.1992 Ca....,ntlons NAME OF CONVENTION DM1IE ENO DATE NUMBER Of GUESTS PROFESSIONAL DEVELOPMENT INSTITUTE tOj14/92 11/01/92 100 1 1 fP it .o I C7 ~ y 3 • h M 1 9.f 'V V l Y. Denton January December 1991 Capacity 101} - 81} - - - - tit} Exel lim holiday 11111 S11eraLon 40 - - - - - - /r 20 - ' 11 0 Nil s JanFebMai-AprMayJunJuIAugSepOcLNovllec Source; Denton Bole!/Mole! Assoclallou r. M _ r1i Denton Occ'bupa IX C, e 11) ('s 1976 - 1991 THOUSANDS, 200- - - 150 100 i 50 - I- J- 76 77 78 79 130 81 82 113 84 85 86 137 88 119 90 91 YEAR ~ 1 Y U. R tax Receipts 7 J 1 *Denton Convention & Visitors llurexu 4 9~ ~A ~ I I n ~3 / alf~o5' 4.. TOURISM ASSESSMENT OF DENTON, TEXAS 1 This report is the result of a one-day visit to Denton by a tourism resource team assembled on February 13, 1992 by the Texas Department of Commerce. The purpose of the report is to provide comments, suggestions and recommendations, that should be useful in the city"s tourism development planning. Team members were: Chloe Johnson, Independent consultant in economic development, Austin, Texas Ray McFarland, Bales Representative, Wet'n Wild Mater Park, Arlington, Texas Phil Davis, Director, Special Tourism Programs, Texas Dept. of Commerce, Austin The resource team was treated to an excellent tour of the city, giving all of us a better vier and understanding of Denton. Like millions of others, most of us drive IN-35 on a fairly regular basis, stopping only for a "fill-uplo or maybe a bite to eat. We never think to visit attractions in the area. Now we dot The trick is to get others off the road for an enjoyable experience such as we had. THE SUGONSTION9 AND RECOMMENDATIONS IN THIS REPORT ARE NOT LISTED IN ANY DISCERNABLE ORDER NOR SY PRIORITIES. k The Community Tourism Assessment, City of Denton, produced and prepared by Ms. Jo Ann Eallantine and the additional brochures assembled for our reference have been most help- ful in the preparation of this report. * Evioryone should remember that no matter how good your literature is, it will not attract visitors sitting in the chamber of Commerce Office. . q j1}~E!111 ~1 i~'i ~tl5 r N ljn )3 `fO RL_2---~~ _ - + Denton literature stsould be available at P ~Z h~~ where visitors or highway traffic might .tall locations ld'~ a, existin p1such as: 9 brochure racks around town be motel lobbies C. downtown businesses d, other high-volume businesses on 1-35 e, the museums to on display for all conventions and lar 4 local hotels and the universities ge seminars at 9. at each of the ranches in the areal Ranchland Texas Lills and Doubletree, circle R, he in the park areas at Ray Roberts Lake and, is any other locations where out-of_town visitors may stop, such as tb* Municipal Airport and the vi center on I-35 J, Exchange brochures with other convention 6 visitors bureaus and chambers of commerce in thsCor it wider distribution, e area k, and, by all means do not torget the visitor Information Center in Gaineavi11 Distribution of brochures at these visitors staying l locations will result in more longer to see the sights. It will require a sizable printing budget and a system to keep the racks and othsk. locations supplied, * The various events exposure to the thdat occur in Denton will give extra city an its other attractions. It may be possible to work with the events coordinators in other es to se chamberrcouldtpromotedDentonawithhadbootheor something similar during those events. Use a trade-off the Denton do this and you can do the same at our evetttsu~allow me to For example, dveaients vgtt ais simple ~tlact sheetti to b• distributed to etors in order to educate them on the other attractions available to see either before they leave town or on a special visit, * Driving tour tapes could be developed so that visitors know what options are available. The resource team enjoyed the tour even without a tape - We had live human beings for our narration! r t The Denton County Historical Museum is a diamond in the rough) It heads publicity and promotion. The Old County courthouse location is ideal for enticing visitors into downtown to view not only the courthouse and museum but to do some shopping while there. * None of the members of the resource team remember seeing , any directional signs for the museum, making it difficult for visitors to locate. * with 139 restaurants and other eating establishments in Denton there should not be much trouble with visitor starvation. i MARKETS FOR DENTON The largest single market for Denton is obviously IH-35, 1 with millions of vehicles passing through the edge of town each year. The trick is to get them to stop, visit the attractions, spend some money, stay the night and then continue their journey! That can be accomplished with the use of billboards, brochures and publicity. I believe that Denton currently has at least one billboard at work. There should be at least two, one on northbound 1-35 facing south and one on southbound facing north. smaller boards could be placed on US 380 both east and west. i A cooperative program could be developed with some of the attractions, motels or industries to include their names and maybe, their locations on a cost-sharing basis. 1 REACHING YOUR MARKETS There are a number of ways to get your message across to potential visitors. Advertising, publicity and promotions are the primary means used by most travel destinations. of the three means, advertising is the most expensive but per- haps the most efficient. It generally involves the design, production and placement of ads for newspapers, magazines and other print media. it also can include the costs of the billboards (already mentionudl. Radio is also an effective medium. ADVERTISING - The convention a visitors Bureau (M) should explore the feasibility of an ad campaign to determine if r advertising is a viable approach in terms of cost and benefit. check with some of the newspapers in your market 1 , C ,1 area to determine the cost of placing several sizes !d_ S ~ and the possibility of using some of the them as publicas service announcements. S- ` If funds are not available, could they be raised? 1 l Discuss thi idea with the editors of the local newspapers to s advertising idea, Do ee what insight or suggestions they may have on the j managers. Invite them alltoe bewith come y partners radio wiston i t s thtthese tourism program, not only for the benefit of their industries and the media contacts they may have around the state, but for the good they can do in promoting their town locally. They may be willing to produce print ads and radio commercials for the committee as their contribution to the overall tourism program! v PUBLICITY - Often referred to as "free advertising'$ but it really is not. It is not always "free" because there can be costs for production, photography, mailing/shipping, consul- tents, trade-offs and time. Itos not advertising because there is no direct payli,ent to publications or stations and, PUBLICITY IS MORE BELIEVABLE TO THE GENERAL PQBLICI Distribution of travel literature is publicity. Getting articles about Denton and Denton County written and published is publicity. So is making sure that Denton is included in every publication that prints listings and stories about up-coming events and activities. Developing press releases about the area, its attractions and anything new and news-worthy. Make sure that the Texas Department of Commerce is provided with a listing of all of your annual events, including dates and brief description. Have a committee member visit the Tourism Division to determine that all of Denton and the county aLa well represented in the photo file. While in Austin also visit the Travel i Information Division of the Texas Department of Transportation to review its photo file. They also need your listing of events. Review the listings for your area communities in the Departmentfs State Travel Guide. I see seven (7) attractions plus a "General0f section on the area listed in the newest edition of the State Travel guide. Listed aret County Museum Lakes (3) Evers Hardware Gowns of the First Ladies of Texas Little-Chapel-in-the-Woods Pilot Knob and, Silk Stocking Row The Courthouse and Universities are mentioned in ''Generale. lie The 1992 edition of the I'Texas Accommodations Guideft, ub✓j listed by the Texas Hotel Motel Association, only lists G two motels under 14DENTON11 - The La Quinta and Sheraton. I assume that is because the other establishments are not members oi the association. "Texas, It's Like a Whole Other Countrpol, Published by Texas Monthly Magazine, with assistance from the Commerce Tourism Division, does have a nice listing for Denton. It has a brief history, lists two museums, the Historical and the DAR. it mentions historic homes, has paragraphs on each University, mentions golf, tennis, Center for the visual Arts, Flying Air command Flying Museum, TWU1s Art Galleries, UNT's Art Gallery and Historical Collection. it also covers the performing arts, shopping, and side trips to Lake Lewisville, Lake Ray Roberts and Texas Lills. The Denton Spring Fling and North Texas State Fair annual events are covered. ' Four restaurants and three hotels are covered. Several years ago the Texas Department of Highways and Public Transportation began publishing Texas events by annual quarters. In looking through all four of the listings w for 1991, 1 found only nine listings for Denton. The "Denton Calendar of Events lists FORTY-THREE for January through March! Granted, not all of the events listed in the Denton calendar probably are not of mass appeal and therefore would not make the "Texas Events Calendar", but I feel certain that more than nine Denton events should be in the Calendar. I suggest a review of the information being sent to the Texas Deportment of Transportation (new name) to make certain that as many of your events as possible are listed in TDOT13 materials. PROMOTION - Explore the possibility of developing a co- operative package with one or more radio stations in each major market city for a free weekend for two in Denton. Provide the station with a trivia question about the area. The first caller with the correct answer would win the prize and Temple would reap the benefits of the promotion. Examplest 1OWbat bar been called the most picturesque pile of roc::<a in North Texas?" "Name the location and the name of the largest university for women in the United States.'s ` " What is the location of The North Texas State Fair? ' 1 r. I INJ DENTON COUNTY RESIDENTS NOT ELIGIBLgl You get the idea. RESEARCH Primary markets for Denton should be Dallas/Fort Worth, Austin, San Antonio, Bryan/college station, Waco and the communities located on, or 01090 to, the I-35 corridor. Without benefit of much research data it is difficult to say with certainty what areas to concentrate on with your publicity and promotional activities. some simple research would help pinpoint other areas which are currently providing visitation to Denton, A short form can be developed to tell you where visitors are from, why they are in Denton, main destination, duration of trip, number in party, first trip to Denton?, and other information deemed appropriate. * The form can be placed in the Convention and Visitors Bureau, motels, restaurants, convention center, museums and anywhere also visitors might stop. On- a surveyyof visitorswinlorderl on imthat prove h upon Bureau is the townesinq visitor development program. They would then ask the visitor I to take a few minutes to fill out the form. * The form can be simplified by multiple choice check-off answers instead of a fill-in the blank type, thereby making it less time consuming. * over a period of time you can put together a profile of your visitors and begin to target your markets as well as folks who enjoy what Denton has to off:1r. * The Texas Department of Commerce produces a monthly "Calendar of Events' which is distributed to all Texas newspapers, television and radio stations and selected magazines. Send events information in at least three months in advance of the event, send to Events Editor, Tourism Divisionf Texas Department of Commerce, P. O. Box 127280 Austitt, TY 78711. * Not discussed was whether any of the major industries in the area offer plant tours. If so, they are worth promoting. * Denton's easy access off IH-35 is a real plus. We encourage you to target the Winter Texans who traverse the highway both coming and going to the valley. You have the hooks to accommodate a large number of visitors Activities 1 could be d'veloped to encourage them to time in Deatoa. Visitors stop are interested in value. sPrOmOtema the fact that Denton and the surrounding area is great value for'the visitor. a c Jo Ann Ballentine has a good grasp on what needs to be done to encourage tourism to Denton. When the permits, attending trade shows and becomia budget National Tour Association and otheir industr active with the very beneficial. y groups will be A Specifically, three annual meetings come to minds The Texas Travel Summit, sponsored be the Texas Travel Industry Assooiation, the Texas Association of Convention and Visitors Bureaus and the Texas Heritage Tourism conference, sponsored by the Texas Department of Commerce and the National Trust for Historic Preservation. There are numerous other meetings and seminars held throughout the year. With a little experience CVB staff can pick and choose the ones deemed most valuable. A travel and conference budget would need to be established, speaking of budget, 31.6% of the city tax are spent on the convention center, whichmin a legitimates expenditure. However, the lack of funding for advertising, hind tourismtdevaiopmentabutrcantalso hindersthhee ability to sell the city as a convention location. y general Hy reference materials do not tell me whether the funds designated as "Convention Center's are used on convention promotions or the bonded indebtedness. I suggest that city officials study the economics of the Center compared to the general over-night lodging when no convention is in town. Does the center host conventions that bring outsiders to town or are most of the meetings attended by local and area conferees? Without overnight guests the ecommUnitrconferences ecthe onomiccity bene!itsaitdmightsotand wise enjoy. her- * Arrangements should be made to allow J, networking activities in order to develor, relationships with others in the travel industry, UtAr.,1.RS how others 'did it'o, and to pick up ideas that have proven successful in other mid-sized Texas cities. Ar Build a community awareness program on all activities, attractions, events and the benefits of tourism development. a l t5 8 Work with the local schools to bring more athl tic even s Z and other school compet usually come-along, itions to town. Mothers and Lathery 415 o + invite newspaper editors, or travel writars, television Personalities, radio broadcastoers, etc. to serve as the Grand Harshall, Ribbon-outter r some other important per- sonage during the many events and festivals which occur in the County each year. Treat them with the same hospitality lavished on than resource team and watch them generate some good PR for the whole area. * Place stories or small ads in University and college newspapers inviting students to visit Denton for weekend e the vents. Students always like to gat away from school on Many UNT holidays a to spendtmoneys probably elsewhere. OUT-OF-STATE BROCHURE DISTRIBUTION I i Scott McGehee of San Marcos is under contract with the Texas Department of commerce to represent Texa& at a number of Boat, Sport and vacation Shows to other states, He also distributes Texas cities, and attractionse information at those shows. He can also access the Department of Transportation's computer system to print out the address of everyone who has requested Texas travel information. of course that is a very long list, but he can pull the names by state, and/or zip code, thereby customizing the results to fit your wants and pocketbooks it so desired, he will mail your materials for you. I suggest he be contacted to determine what costs would be for such services and if they fit into your budget. It is a good way to target brochure distribution to people who are already interested in Texas. His number is 512/353-2050. SOME ODDS AND ENDS Jo Ann Ballantine is to be commanded for her efforts in promoting Denton as a "city to visit.,, Each brochure, in its own way is capable of whetting the appetite of a potential visitor to Denton, Media T he Denton County aistorical Museum is a "must as*" any individualsf50 visitor attraction the area, Then tooo,aify it for not already been achieved, we would encourage io Ann to invite Les Thomas, southwest Travel Editor, Southern Living, Austin, to be-her guest and spend a day seeing the various attractions as did this resource team. The Museum, Texas womenis University Library and Chapel, and the 106 year-old Evers Hardware Store provide the necessary ingredients for, a good travel story. However, donut stop with Les. Bob Phillips, ,country ` Reporter,'$ a 30-minuts weekly travelogue, is another promotional vehicle. Not to be overlooked are the Travel Editors for major news- papers located in Dallas, Fort Worth, Oklahoma City, Abilene, Amarillo, Austin, Lubbock, San Antonio, Corpus ` Christi, Houston, etc. Also, Tommie Pinkard, editor of Texas Highways magazine should not be overlooked. visitor information Centers The establishment of one or two new information centers will be a great asset to the visitor program in Denton. The pro- posed locations we were shown are ideal sites, provided adequate signage is supplied by the City of Denton and/or the Texas Department of Transportation. once opea, the site(s) should be highly published to the citizens of Denton as well as local hotels and motels, restaurants, convenience stores, service stations, oamp- grounds, media, etc. A water fountain and public restzoom facilities are almost a "must". Consider selling Texas souvenirs to help defray overhead costs. other ideas s Work with the owners of Evers Hardware in developing an inexpensive brochure or 8-1/210 x 1140 handout. include B i W photo(s) if possible. Evaluate "Points of InterestIt directional signs within the city. Are existing signs easy to read? Do they show wear? * outdoor 89ard4 have already been mentioned, but a reminder, seek Co-op sponsorship on cost. Several years ago, Budweiser had a painted board on 1-35 in Waco pro- moting the Texas Rangers Museum. * T2 x&& Zygnts Calendar, which appears in Texas Highways is an excellent publicity vehicle. Call Ann Belton, TDOT, Austin for details (312/467-3720). i~ 4i 1 r. I 10 Ir;nr,--- • Trackless TO-1-10-1 - we only saw d of a 0130 Burin of a Denton. It waa g our tour-0-f - t wash-jobi Daintsd a drab color and was intnee ~0 /D S r name,sixi.lwar n otwbrightenthe color and h the~e trolley a tat Austin has n* witgie get the community involved, the Convention G Visitors Bureau ` might hold a contest to name the transportation system. ON BEHALF OF MY TEAM MEMBERS AND MYSELF I-WOULD LIKE TO ` EXPRESS OUR APPRECIATION TO ALL OF OUR NEW FRIENDS IN DENTON WHO SHOWED US THE SIGHTS AND SITES MUCH AT HOME IN YOUR FINE CITY. DENTOM RASE US FEEL VERY VISITORS AND JUST ABOUT AS MUCH TO B$ DEVELOPED. IF ALLEYOUR VISITORS FIND THE HOSPITALITY THAT WE DID, DENTON WILL BE A TOURISTS "MUST#$, THANK ALL OF YOU FOR SHOWING US WHAT A FINE CITY YOUR SHARr. i APRIL 10, 1992 PHIL DAVIS DIRECTOR, SPECIAL TOURISM PROJECTS TEXAS DEPARTMENT OF COMMERCE P. S. Plsass accept my sincere apologise for the long delay of this r The assessments hasobeen overwhelming and hass kept merono h°enity road almost constantly. I ~t Tourism spending tops SUrvay of state trivet oPrtoea ;n A- _ _ s+wwe note 105 Texas plan nod p red rtxARillfaCal 1992 Cp proRlote tourism than any other staff a total of $28,8 millon by the Texas DBPdmmem of Trenspptrsnpl 1$ 18.8 mttlion) and the Texas Deoamment Of Comrneroa ($10.2 million). \ ` t White no other state Pro(ected larger dollar outlays than Texas, tour slates' 19911ouhsm a budgets grew at a faster rate. Wilh an increase of 31 Percent since 1991, Texas' tounsm budget growth rate was fifth highest in the survey by the U.S. Travel Dale Canter. At 69 percent, r J Massachusetts' tounsm 1 budget grow the fastest, followed by Louisiana (44 Percent), New Mexico (43 percent) + and North Dakota (37 peresl about $3.7 million of Texas $6 million. Plus increase for tounsm was planned to Pay for budding a now travel information center. State trove! budgets' 1 State travel budget In mil Ions growth, 1991.92 So to 20 Pemn1 change 60 TX SO 40 ' 30 20 IL MA HI r~ rd' w/ r 11~ LA LA NM FL I ~rtxaa rs=.,-,,a NY N "(A Nn CA ❑ Amua), 1990.91 Prof lfed, 1991.92 TX 'i4xaR I rtsw• 14•x{ iourrna aro Fbr~ snr iM rpwe tmw a,eper: 90uuCE, U 9 ?,A,& Celx CMUr 'NI u.ryim. p.C. f ~ C0~•rn flI1LK A3TC r U S AUOSTIN(TX PERMl N0. 1411 \ f•n~ MalEnal in Ill Notes, s not copy. ngill" ant may w reproduCedThe 4 t J n A kr V o i a^ y r. n Comptroller of Pvblla 7 . s I• ; ) - + sl , Accounts would 7 k if IV aopreeiale credit for ma matenel used and A 000y of ma repnnu ? c 'J T ^ ,j ~ 4 Z n Dona Que3we of commis about Fl"Ir Not" art8l let to the eodon Telephone: is 12) 463.49e4, For Addt"*M copba or Wk Issue, at to Meoma s eubsambar, Contact: Fscat Not" Tdxae Cam011011U of Public Accounts P O. Box 1352e Avail TX 7A71t•9e31 \ Or call 1 '900.531.5441, ext. 3.4900• or j63 i 900 in Auelrn. J, 1 DENTON COUNTY HISTORICAL. FOUNDATIQ, „t N., leS_ S' P. 0. Box 2184 Denton, Texas 76202 (kth,'~. _2' t U CENTON COUNTY COURTHOUSE HUILT 1096 July 15, 1992 The Honorable Bob Castleberry Mayor, City of Denton Denton, Texas Dear Mayor Castleberry; Enclosed is the approved 1992-93 Budget as requested for the City of Denton's proposed budget. There are several historical marker papers being prepared to recognize historic subjects in the City of Denton. We are excited at the prospect of having additional state historical markers approved within the City. This will encourage visitors, whose dollars spent locally will aid the economy. The Denton County Historical Foundation and the Denton County Historical Commission are pleased to be a part of the historic preservation for the City of Denton. We extend our thanks to you and Council members Brock, Chew, Hopkins, Miller, Perry and Smith. t Should you have any questions, please contact our office. Sincerely, o 4 Leon D. Callihan, Sr. Enclosure LDC/pJ c 04 NO, e) 'z DENT COUNY HISOQAAL 2UNDA_. TIOI'-INC. (DC}1C Operations Budget) ~i- Line Item Budget - 1992-E1 Approved June 1992 EXPENSES 1.01 Slides and Photographs....... ...........5500.00 The slides and photographs, both color and black and white, will be generated at the marker dedi- cations; at historical preservation events in the City of Denton; at functions in the Courthouse and .r the Museum; at all Historical Celebrations and Events in cities and towns throughout the County. The Commission is responsible for recording all events dealing with historical appreciation and historical preservation. 1.02 Archives and Reference Library... ~ ................:300.00 I As part of the requirements for the Historical Commission to earn a Texas Historical Commission { Distinguished Service Award in the field of Museum Assistance, three textbook quality books must be donated to the Museum Library. i 2.01 Future Publications.. Continue to develop histories of all cities and communi- ties within Denton County. 2.02 Publication Reprints ............................$700.00 3.01 Project Equipment.....,,,,. Audio and Video tapes are made of historically significant Events for listening and viewing by visitors to the Museum. 3.02 Memberships, Training, Subscriptions. . . . I $506.00 Greater Denton Arts Council, member National Trust for Historic Preservation, member Texas Historical Foundation, member Denton Central Business Association, member Denton Holiday Festival Foundation, member Denton County Amphitheater, member Ex-Officio Denton Historic Landmark Commission Subscriptions to all local newspapers from cities in Denton County ~rierxia l3rm ~ S QENTON COUNTY HISTnarn L FOUNDATION INC <~~t}~ /O h~ DCHC Operations Budget. Page two G 3.03 Heritage Projects Antique fire truck, maintenance, transport Historical markers 3.04 ° Operational supplies ...........................$1,200.00 Stationary supplies, including computer materials Texas State Sales Tax Permit Conservation materials, acid-free 3.06 Historical Education.. ...........................$200.00 3.Oe Capital Improvement....... 4.01 Personnel....... .....................................0.00 Director of the Museum serves also as Staff Director of the Historical Commission Administrative Aide. Paid by County, devotes her clerical and research capabilities to the Commission and Museum. 6.01 Museum Allocation ...............................$200.00 6.01 Audit and IRS 601 C 3 Reports......,., 7.01 Reserve Funds.. .................................$600.09 TOTAL...... INCOME LALOR FUNDS........ .....................................$8,185.00 (The Denton County Historical Commission intends to continue historical preservation of the City of Denton and Denton County This will aid in bringing visitors which will enhance the local economy while preserving Denton's heritage.) I c c 1 A 1 i Y19 goo 7roo 07`14-1992 10s08Afj F - RCXI PIFBI ETON KISSfIvGB!? JRR TO , 18173Be0845 P,02 PINGLE'ON, KWINGEA, HOWAFtO & COMPANY, P. CAflImria c1a. _ _..~~?_~D. 5 I' CEAT IED PUBLIC ACCOUNTANTS Ar~r, i;I~ P, 0, BOX 148 FASCO, TEXAy 7SO34 214, 8754 TOM W. PLVaLanoN, rP,, THOMAS KL%Nci . Q,A RANDY HOWARD, CPA AMMCANMgIM-18 Of CTM D"Y IL LM4 CPA AICPA DIVISION for CPA FIRMS Texts 5Oa M of C?A1 Denton County Historical Foundation, Inc. I P-0. Box 2184 Denton, Texas 76202 July 14, 1992 Please find attached hereto it draft of the December 31r 1991 audited financial statements. We are still awaiting the minutes of the Board of Directors meetings for 1991 and 1992 as well as a bank confirslation, Once this information is received, we will be able to finalize the audit and prepare Federal Form 990 for filing with the Internal Revenue Service. If you should have any questions don't hesitate to Call, Sincerely, ~ p~ a--~J ~ CPA r. ti t; r i saw acs 7r~o 07-14-1992 10106-41 FROM FINGLETON KISSINGER HO4W TO 18173820645` p,03 Afl nula c A r DeMTON COUNTY HISTORICAL FOUNDATION, INC. Finatzxiw Stata=ts (With Auditor's Report'I' a*=) DOC=bW 31, 1991 V 1 i ti+ aaa ~rao 07'14-1992 10:08AM FROM PINGI.ETON KISSILAGER Ma4V TO 18173820845 P.04 PINGLETON, IQSSIN(3ER, HOWARD 8 COMPANY, P. COMFIED PUBIC ACCOUNTANTS P. O. BOX 148 l111~-/g'' FRIS21 -335.1075 '17 ~ TAM W. PINOLM'ON, C9A MEMBERS T1I0MA.S MgNOER. CPA AMERICAN INSITTUTE of CPAs RANDY HOWARD, CPA AICPA DIVISION for CPA FIRMS BILLY K SANK CPA TEXA4 SOCIM of CPA& 1 INUEPENQU AUDITOR'S RE PT ' The Board of Trustees Denton County Historical Foundation, Inc. We have audited the accompanying balance sheet of Denton County Historical Foundation, Inc. (including the Commissions Operations Account and the I.O.O.F. Fence Project) as of December 31, 1991 and the related statement of activity and changes in fund balances and cash flows for the year then ended. These financial statements are the responsibility of the Foundation's management. Our responsi bility is to express an opinion or these financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstate- ment. An audit includes examining, on a test bast;, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as, evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis of our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position'of Denton County Historical Foundation, Inc. asaf December 31, 1991 and the results of its operations and cash flows for f the,yectr then ended in conformity with generally accepted accounting principles. July 2, 1992 _1_ w A 1 z1, ooo 2roo V-14-1992 10:09AM FROM PINGt,pTON KISSINGER HOWAR TO 18173820845 P.05 1 DENTON COUNTY HISTORICAL FOUNDATION, INC, Balance Sheet December 31, 1991 D 199 ASSETS Cash $ 16,309 Certificate-of-deposit (Note 4) 12,611 Fixed Assets, net (Note 5) 3.106 Total assets S~ LIABILITIES and FUND BALANCES Liabilities: Accounts payable (Note 6) S 11112 Total liabilities 1.612 Fund balances: Investment in fixed assets (Note 5) 31196 Unrestricted (as restated - Note 7 : Denton County historical Foundation 8443 Denton County Historical Commission 16,544 1.0,0.F, Fence Project 127 Tptal fund balances 30.514 x.122 Total liabilities and fund balance $ See accompanying notes to financial statements. C s. 1 07-14-1992 10:0941 FROM PINGL.ETON KISSIW A AW TO 181738220845 p,pE Aoantl,Ytdu --a-A~ DENTON COUNTY HISTORICAL F ~3i,encl;,Il+rn.._?.5 Statement of Activit and Chingos InlFund lgala ncQ " For the Year Ended December 31,, 1991 yam/ SUPPORT AND REYENU£S QratQg 4 Hotel occupancy tax Interest income S 7,077 Book sales Other 1,301 Total support and revenues 833 841 Ioy,,058 EXPENSES Book purchases Seminars and conventions 11606 Professional services Photography D [i; 913 Office expenses S80 Depreciation 743 Promotional and advertising 622 Cemetery cleaning and maintenance 444 Dues and permits 368 Special projects 255 175 Subscriptions 1 61 Newsletter 121 Scrapbook 114 Bank charges 22 Miscellaneous 5 Total expenses Excess of support and revenues over expenses i 3,504 Capital additions LIU ' Excess of sup and capital additionsevenues over expenses 1,sa1 Fund balances, December 310 1990 Restatement of beginning fund balances (Note 7) l1,b61 Fund balances, December 31, 1991 .1AfiU See accompanying notes to financial statements, 3 i I I i zip vvv vroo 07-14-k992 10 10AM FROM P1011GLETON KISSINGER HOWAR TU ~ 181?3820845 P. 07 J d,', :I till DENTON COUNTY HISTORICAL FOUWTION Statement of Cash Flows ' For the Year Ended December 31,, 1991 ~l 4 Q eratinn F~nd~ Cash flows from operating activities: Cash received from City of Denton Interest received S 71077 Cash received from book sales 419 Other receipts 63 j Cash paid for administrative costs 621 Cash paid for book purchases 4.2A44 Net cash provided by operating activities Cash flows from investing activities: purchase of furniture and equipment ) Net cash used by investing activities Net increase in cash 637 Beginning cash, January 1, 1991 71660 Restatement of beginning cash (Note 7) Ending cash, December 31, 1991 $ Reconciliation of excess of support and revenues over expenses to net cash provided by operating activities: Excess of support and revenues over expenses Adjustments to reconcile excess of support and revenu /Over $ 3,504 expenses to net cash provided by operating activities: Depreciation 444 Increase in certificate of deposit Decrease in accrued hotel taxes 1,4119) Decrease in accounts payab), (1.634) \ Net cash provided by operating activities S +S See accompanying notes to financial statements. -4- 41 r a u x" ova vrav 07-14-1992 10-'10W FROM P I NGL.ETON K I SS I1AGER W_" TO 18173826845 P, 08 DENTON COUNTY HISTORICAL FOUNDATION, INC. Notes to Financial Statements December 3l> 1991 ~UUU:1{uu U (1) IG NIFS,9!!L ACLOUNIINg POLICIES The financial statements of Denton County Historical Foundation have been prepared on the accrual basis. The significant accounting policies fol- lowed are described below to enhance the usefulness of the financial statements to the reader. FundAccounting To ensure observance of limitations and restrictions placed on the use r of resources available to the Foundation, the accounts of the Founda- tion are maintained in accordance with the principles of fund account- ing. This is the procedure by which resources for various purposes are classified for accounting and reporting purposes into funds estab- lished according to their nature and purpose. Separate accounts are maintained for each fund; however, in the accompanying financial statements, funds that have similar characteristics have been combined Into fund groups. Accordingly, x11 financial transactions have been recorded and reported by fund group, The assets, liabilities, and fund balances of the Foundation are reported in one fund group as followx: e Operating fund: includes unrestricted and restricted resources and represents the portion of expendable funds that is available for support of operations, (2) FCALLY IMSEMTED ENTITY The Denton County Historical Foundation, Inc, was founded and legally incorporated in the State of Texas, on August 6, 1984. Exemption status under Section 501(c)(3) was obtained on January 16, 1986, (3) CUATIO 7 QF TMf FMAT_ION AND SUASEOUF1tT EVENTS Prior to August 1984, funds from the Denton Cultural Confederation, Inc. were received by the Denton County Historical Commission, Inc, Due to the 1984 Attorney General's Opinion No. JM-11, which stated that funds received by a county commission are the property of tho county and must be deposited with the county treasurer, the Denton County Historical Foundation, Inc. was created to receive those funds, Until October 1990, the Foundation in turn allocated a portion of those funds to the Denton County Historical Museum, Inc, and the Denton County Historical Commission. Starting in October 1990, the City of Denton contracted with the museum to send the funds directly to the museum therefore bypassing the Foundation, There- fore, all funds currently received by the Foundation are allocated 100 percent to the Denton County Historical Commission, -continued. r I • e,~ woo Or00 f 07-14-1992 10111AM FROM PiNGLETON KISSIWIFA }ow TO 18173829845 P,09 DWOM COUNTY HISTORICAL F TION, INC. Ir;o - L~ _y,z Notes to Financial Statements December 31, 1991 -continued. (4) S~E$TIFICATE-OF.oFwrcrr U t This certificate is located at the first State Bank of Denton, matures on December ,230 1992 and fs earning interest at 4,40 Texas, It percent, (6) FIXED scF-rc All fixed assets are recorded at cost or at estimated fair market value at the date of gift, if donatedmated . Depreciation is computed on a straight-line basis over the esti useful 11ves of the assets. Estimated useful lives Of all assets is currently 10 years. The following is a summary of fixed assets at December 31, 1991: r Office furniture and equipment less: accumulated depreciation i 4,440 Fixed assets, not SO The following relates to the restatement of fixed assets and accumulated c depreciation at December 31, 1991; A. In 1990 fixed assets were removed from the financial statements in order to show the segregation of the Denton County Historical Founda- tion and the Denton County Historical Commission. However, on Octo- ber 1, 1990 the Foundation and Commission essentially became one in the same since the City of Denton contracted directly with the Denton County Historical Museum to send funds directly to the Museum. There- fore, the following restatement is necessary: s o Added fixeds assetse- Decemberg31, 1989 Add; fixed asset additions 1990 11440 797 Add: fixed asset additions 1991 Fixed assets - December 31, 1991 $ j" 8. In prior years no depreciation was recorded; therefore, the following restateaent is necessary; Accumulated depreciation - December 331990 Add: Depreciation through 1940 s 0 Add: Depreciation 1991 Soo Accumulated depreciation - December 3U, 1991 s (b) ACCOWs PAYABLE The accounts payable are summarized as follows: Denton County Historical Museum for third quarter 1490 hotel tax funds s L.~1Z -continued- .G- 4 ~ I{ P y a ear oov vrvv E 07-14-1992 10111AM FRCq PINGLETON KISSINGER H WAR TO 18173820845 P110 DENTON COUNTY HISTORICAL FOUNDATION, INC. (xirl __-~~8-9L_ Notes to Financial Statements t~36/DS December 31 ' 1991 D (4~ -continued- (T) RESTATEMENT OF BEGINNING FUND BALANCES AND CASH Beginning fund balances and beginning cash have been restated in order to include the accounts of the Denton County Historical commission in the financial statements which were previously excluded. 4 1 I w 1 f DE:NTON COUNTY HISTORICAL COMMISSION~~aa/ /dS~ MEMBE H P 1991-92 (7-14-92) c EXECUTIVE C01 ITT E: P.1p9C?e _ Chairman: Leon D. Callihan, Sr. 214-292-1617 325 Easy St. Little Elm, TX 76088 4 i First V. Chmn: Richard Tarver 817-586-1189 111 Mill Pond Rd. Denton, TX 78201 Sec. V. Chmn: Marvourenei Matthews 817-497-3638 Rt 1 - #300 Lake St. Lake Dallas, TX 75086 Treasurer: James P. Heath 817-382-3466 600 Headlee Denton, TX 78201 Rec. Sevy: James J. Johnson 817.387-7069 j 3004 Croyden Lane 1 Denton, TX 78201 I Corr. Secy: Letitia desurgoe 817-497-3523 47 Kingswood Est. Lake Dallas, TX 76086 ACTIVE MEMBERB: Alice Alexander 711 Jackson 817-387-7386 Denton, TX 76201 Anna Lee Benham P.O. Box 34 817-497-2663 Lake Dallas, TX 75086 Thanna Bounds P.O. Box 34 817-497-4337 Lake Dallas,,TX 76055 Kerri Burnside 1421 Briarwood 817-898-0870 Denton, TX 78201-3558 Katherine Callihan 326 Easy St. 214-292-1817 Little Elm, TX 75088 Robert Castleberry 627 Grove 817-382-8995 Denton, TX 76201 Alma A. Clark 1129 East Hickory 817-382-6980 Denton, TX 76201 r. Aiqu,,I, nc11) 1 r ~ Dq„*^^ 9 unt.v Historical Cgmmission ct v ,Mem r6. sae wo 817-382-2093 Gary L. Dickson 903 Hil 1 TX e 76201 Denton, Gertrude Gibson Box 23743 817-898-3863 Denton, TX 76204 Eunice S. Gray BOB N. Sixth 817-468-3196 Sanger, TX 76286 Mildred Hawk P.O. Box 383 817-437-6617 0 Tiogn, TX 76271 817-382-9468 Dr. Mary Evelyn Huey 2801 Longfellow 01 Denton, TX Yvonne A. Jenkins P.O. Box 184 817-464-7214 Argyle, TX 76226 John Kimmey 928 w. Hickory 817-387-8726 Denton, TX 76201 Donna Klauer P.O. Box 60173 1 Denton, TX 76206-0173 Ruth Loveless 220 woodland 817-382-8866 ' Denton, TX 76201 Adelene Martin 1812 Weetcheute 817-382-8839 Denton, TX 76201 Mildred Martin 609 Ridgecrest 817-382-2486 Denton, TX 76206 Delores Meador 924 Manhattan 817-387-3309 Denton, TX 76201 Juanita Milam 104 N. Mood 817-387-1306 Denton, TX 76201 Jahn Narsutis 2609 Jamestown 817-382-2717 Denton, TX 76201 Frank Rimmer, Jr. 1215 Ced r Pine7Lane 214-292-1281 ttle lm, TX 6068 817-383-2906 Charline Rodgers 1125Bent Oak Dr. 76201 Olive Stephens Box 382 817-497-2202 Lake Dallas, TX 76066 ` 5I w s d . Denton County Historical Commission Active Members.' Paaq three Phoebe Tarver 111 Mill Pond Rd. 817-666-1189 v Denton, TX 76201 H.L. Whitehead P.O. Box 573 817-497-292 Lake Dallas, TX 78066 Leon Wilson 2230 Whispering oaks 214-539.8933 Flower Mound, TX 75028 Peggy Wilson 2230 Whispering Oaks 214-639-8933 Flower Mound, TX 75028 ~i DENTON COUNTY HISTORICAL 1MUSEUNI, INC. °{l'rda `1o...__.ga~Q p~ P.O. Box 2800, ITOM co", CVV.Demon, Texas 76202 (81 7) 383_ ~0'^•Ui~ ihan,___[~$ IMOV~I 8073 IUiltl~ 2~'I, 9 5 % Yin 5 c July 13, 1992 The Honorable Bob Castleberry mayor, city of Denton Denton, Texas ` I Dear Mayor Castleberry: in response to Harlan L. Jefferson's City council work Session on letter regarding t, the we enclose the Denton Countour Proposed 2992'93 Budget. i approved budget for 1992-93, as re Historical Museum, Inc. quested, The Denton County Historical Museum Board of Trustees' in regul their meeting Jun budget. Thisa budget c na sts of eseven 7992, approved this Page consisting of line items and ) pages. The first (6) are comments approved as a pages one (2) through a The annual audit for 1990_91 is includedrt of the budget. The I To you, Mayor Castleberry and Councilmembers Hopkins, Che Brock, Smith, Perry and Miller, we express our a wn for your support, of the Denton County Historical MusreUCmiatica Should you have any questions, please contact our office, Sincerely, Director cc cc Letitia deBurgos Chairman, Board of Trustees Johnia 8verett Treasurer, Board of Trustees. J i DENTON COUNTY HISTORICAL MUSEUM, LINE ITEM BUDGET 1992--93 arc tl:! !uir____•,a_,_ ALL ACCOUNTS ` Budget PrPo Deal Approve - .Sg I ~ bb/2211992 /d,j - INCOME INCOME/EXPENSR 4.01 LALOR, HOTEL TAX 50,000,00 5.01 DENTON BENEFIT LEAGUE GRANT 5,000.00 5.02 TEXAS HISTORICAL COMMISSION GRANT 11000.00 5.03 ALL OTHER GRANTS 500.00 6.02 DONATIONS 800.00 6.03 COLLEGE WORKSTUDY SALARY REIMBURSEMENT 5,820.00 6.04 INTEREST EARNED NOW ACCT. 500.00 5.05 MONEY MARKET ACCT. INTEREST 200.00 6.05A CD INTEREST 325.00 c 6.06 WORKSHOP FEES 600.00 6.07 USER FEES 250.00 7.00 NTSAV INTEREST EARNED MEMORIAL ACCT. 50.00 7.00A ALL MEMORIAL DONATIONS 200.00 8.00 GIFT SHOP REVENUE 50300.00 - TOTAL 70,545.00 1.01 DIRECTOR'S SALARY 20,864.00 1.02 EDUCATOR'S SALARY (30 HRS WEEKLY) 14,180.00 1.05 COLLEGE WORKSTUDY PROGRAM SALARIES 8,231.00 1.06 COLLEGE WORKSTUDY WITHHOLDINGS 1,150.00 1.06A INCOME TAX WITHHOLDINGS 1.O6B FICA 1.06C SS 1.06D TEX EMPLOYMENT TAX 1.06E WORKERS COMP2MSATION INS. 2.01 MEMBERSHIP SUBSCRIPTIONS 300.00 2.02 PROFESSIONAL TRAINING/TOURISM PROMOTION 1,900.00 2.05 AUDIT, IRS FORMS 11100.00 3.06 TRUSTEES PROJECTS' 1,250.00 2.08 CONSULTANT PROJECTS 11500.00 2.09 INSURANCR 4,000.00 2.10 EXHIBITS 20000.00 2.11 OFFICE SUPPLIES/EQUIPMENT 300.00 2.12 COLLECTION MANAGEMENT 1,800.00 2.12A PRESERVATION/RESTORATION 11500.00 2.13 COMPUTER ACCESSORIES 450.00 2.14 TRAVEL MILEAGE 500.00 2.16 CONTINGEMICY FUND 21000.00 2.17 EDUCATION/WORKSHOP/PROJECTS 900.00 2.18 DOCENT/VOLUNTEER PROGRAM 800.00 2.19 OPERATION MAINTENANCE/SECURITY 500.00 2.22 BANK SERVICE CHARGES 20.00 9.01 GIFT SHOP SUPPLIES 1,500.00 9.02 GIFT SHOP CONSIGNMENTS 1,800.00 9.03 GIFT SHOP SALES TAX 500.00 9.04 TRANSFER GENERAL ACCT 1,500.00 TOTAL EXPENSES 7ft,545.00 [I a ,I J DENTON COUNTY HISTORICAL MUSEUM 1992-1993 BUDGET PROPOSAL APPROVED JUNE 22, 1992 INCOME w The Budget and Finance Committee has made every effort to take into consideration the objectives of the Board of Trustees for the Denton County Historical Museum, Inc., comments and recommendations from both the Board Members (independently and through the various committees) along ' with input from the Staff. From tracking the budget, fur the last two years, comes the following Budget. Increasing and lowering of budgeted line items does not mean that line items can not be increased mid year or lowered or raised the next year. The Budget should reflect the projected goals of the Museum for the coming year. In order for the Board of Trustees to fully understand the changes and choices made by the Budget and Finance Committee, the following explanation of Line Item by Line Item is presented. 4.01 LALOR FUNDS We are anticipating an upturn in Tourism in Denton and the Museum will be very active in helping bring thane visitors to our city and county. 5.01 DENTON BENEFIT LEAGUE GRANT The Museum has several needs to be presented to the Benefit League that will help in preserving the history of Denton County. 5.02 TEXAS HISTORICAL COMMISSION GRANT I This is a grant we anticipate restoring to the Museum through aggressive documentation of need. 5.03 OTHER GRANTS We have recruited a member of the Budget and Finance Committee to search out and apply for grants available to museums such as ours, 6.02 DONATIONS We have recently spotlighted the donations container in the museum and donations have improved since doing so. _1- l a H -a 6.03 COLLEGR WORK STUDY PROGRAM SALARY REIMBURSEMENT This enables the Museum to employ very bright students and create a part time labor force that benefits the museum and the students. 6.04 INTEREST EARNED NOW BANK ACCOUNT Interest rates have continued to fall in the past year and ' we see no improvement in the immediate future. 6.05 INTEREST MONEY MARKET ACCOUNT Interest from the C. D. has been funneled into this account and we felt it would reflect more properly in a separate line item. (see newly created line item 6.05A) 6.05A INTEREST C. D. As stated above, a separate line item has been created. The C. D. has a set rate of interest rather than a fluctuating rate as in the NOW Account and the Money Market Account. 6.06 WORKSHOP FEES So far this fiscal year,no workshops have produced income but some are planned for the summer and fall. We hope to see a more aggressive approach in the next fiscal year. 6.07 USER FEES This income derives from services offered for reproductions, encapsulation and other services as requested. 7.00 INTEREST NORTH TEXAS SAVINGS MEMORIAL ACCOUNT Interest is negligible but if fund grows so does interest. 7.OOA ALL MEMORIAL DONATIONS FUND (7.00) This item will allow tracking of designated memorial monios. We hope to inform the public in a dignified manner that a donation to the Museum is an excellent way to honor their family and friends. One donation honored the Mother of State Representative Jim Horn by purchasing a video, "Pioneer Women in Texas", another donation honored Vivian Cross, Mother of Patsy Patterson, Kaye Copeland and Carol Ivey. -2- ~i a In/~/Da'r 8.00 GIFT SHOP REVENUE i, The gift shop is being redecorated and will have a new approach to merchandising. You will note that this item and the expense line items are unified into the budget as income and expense. This is to give a true reflection of income and expense. a ~ EXPENSES 1.01 DIRECTOR'S SALARY The new Director was hired at less salary than the former Director. This salary reflects the same salary as that of the former Director. This amount is the base salary authorized by the Board of Trustees. 1.02 EDUCATOR'S SALARY This salary reflects a thirty (30) hour working week. The Budget and Finance Committee felt no increase was merited at this time. The County has not completed their Budget, and we do not know if they will give cost of living raises. 1.05 COLLEGE WORK STUDY PROGRAM SALARIES This is utilizing four work study students for twelve (12) months. Our cost is so minimal, we feel it is a vey good M return on our money. We are reimbursed 708 of the money we spend. If it should be reduced to 658 it would still be a bargain, 1,06 COLLEGE WORX STUDY PROGRAM SALARY WITHHOLDING This is a total of line items 1.06A, 1.06B, 1.06C, 1.06C, 1.06D, and 1.066. This was a required breakdown by the Auditor and higher authority. The Computer programing can not be completely changed this year. To do so this year would entail going back to October of 1991, These line items will be instituted in the computer for 1992-93, 2.01 MEMBERSHIP SUBSCRIPTIONS It should be reiterated that no membership will be in the name of any individual and all publications will come to the Museum office for anyone to see or study. -3- V f ] f !1 C ~}~j n r r ' 2.02 PROFESSIONAL TRAINIHG/TOURISM PROMOTION The Budget and Finance Committee has voted that in their opinion, funds for training of Staff be limited to paying for registration fees. We recommend that Staff o to as many as they feel will benefit their g particular field within time constraints allowed by scheduling from the Director. Their salary will continue and no compensatory time charged against their absence. We feel attending would be to their personal and business advantage, It is highly recommended that every member of the Board of Trustees attend as many of these sessions as possible. Registration fees should be paid for Trustees. There will be several Museum sessions in the near vicinity and we ar,3 recommending that groups of Trustees be organized to attend. The mutual learning experience and knowledge acquired would revitalize the Trustees with new ideas and energy for cohesive goals for the future of the Museum. 2.05 AUDIT, IRS FORMS The simplified bookkeeping policies will perhaps bring this cost down in the next year. With the hands on approach of the Budget and Finance Committee, a proper control of funds will be maintained and a balance kept at all times. 3.06 TRUSTEES' PROJECTS The amount in this line item has been increased with the anticipation of more Trustee field studies. Another suggested project is Countywide programs instituted to introduce special Exhibits to increase publicity, fund raising, recruitment, good fellowship and araa-wide suppovt of the Museum. 2.08 CONSULTANT PROJECTS I This amount: has been increased with the hope of hiring an experienced exhibit consultant to assist in special promotions countywide as discussed in "Trustee Projects". 2.09 INSURANCE This is not anticipated to change from present year. -4- tI f r, ~ A?da ~ 2,10 EXHIBITS This fund did not change since we felt there are adequate materials to present the special Exhibit affairs mentioned. 2.11 OFFICE SUPPLIEc) AND EQUIPMENT This fund remains adequate since the present Director has instituted using the County discount allowed for supplies not available from the County. a 2.12 COLLECTION MANAGEMENT This fund has seemed adequate for this fiscal year so no change was made.,. 2,12A PRESERVATION/CONSERVATION This fund was created by the Board of Trustees this fiscal year. 2.13 COMPUTER ACCESSORIES This fund was reduced for the coming fiscal year. 2.14 TRAVEL MILEAGE This fund was not increased. 2.16 CONTINGENCY FUND This fund was not increased. 2.17 EDUCATION/WORKSHOPS/PROJECTS This fund was reduced since only 1/2 of this fiscal budget amount has been spent to date. The request by Education Committee for next fiscal year included several items already budgeted in other line items. 2.18 DOCENT/VOLUNTEER PROGRAM This item was increased in order to recognize volunteers and to do some innovative projects to recruit, train and utilize a dedicated volunteer force. 2.19 OPERATION MAINTENANCE/SECURITY This item was not increased. l l F I r ~t • Sf y 416 2.22 BANK SERVICE CHARGES There was a charge of $10.00 in the fall of 1991. 9.01 GIFT SHOP SUPPLIES o This fund was not increased. 9.02 GIFT SHOP CONSIGNMENTS This fund was not increased. 9,03 GIFT SHOP SALES TAX This fund has been increased since to date this budgeted amount is nearly depleted. Year's 9.04 GIFT SHOP TRANSFER TO GENERAL ACCOUNT ' This fund was not increased. l i A -6- i 9 Mum"M ii V'UNTON COUNTY NIS'TOHXCAL MUSEUM, INC.~yfj "P,4RO OF Ti7USTEES, 1 !392-!i3 (8-1-•92? EXECUTIVE COMMITTEE: Term: Phone: 4 I. Chairman: Letitia deBurgos '94 817-497-3523 47 Kingswood Est. Lake Dallas, TX 75065 2. V. Chrm: Robert Caldwell '93 817-382-8954 2609 Janiestown Denton, TX 78201 3. Secretary: Liz Bays 196 817-666-1123 1306 Tulane Denton, TX 76201 4. Treasurer: Johnia Everett '94 817-497-2986 203 W. Shady Shores Rd. Denton, TX 75205 5. Past Chmn: Clota G. Vaughan 195 817-566--9178 2160 Savannah Trail Denton, TX 76206 OTHER TRUSTEES-. 6. Alice Alexander 711 Jackson 193 817-387-7386 Denton, TX 76201 7. Dr, Louise Alton PO Box 1913 194 817-387-8934 Denton, TX 76202 8. Betty Bailey 2010 N. Locust '94 817-382-9040 Denton, TX 76201 9. Maxine Crawford 2218 Southridge '93 817-383-4239 Denton, TX 76206 10. Ivan Glasscock 2016 Hollyhill 196 817-387-6498 Denton, TX 76206 Ii. Eunico Gray 808 N. Sixth St. '93 817-466-3195 Sanger, TX 76260 12. Barbara Hall Harpools '94 817-387-0641 420 E. McKinney St. Denton, TX 76201 13. Fred Hill 2129 Woodbrook 196 817-382-6028 Denton, TX 76201 5;. 1;1 A6011,1a Plo. Agr:rtda BOT, page two S 6-1-92 14. Bonita Howell 620 W. University '94 817-566-2288 Denton, TX 76201 15. Vivian Johnson 328 Ruth St, '93 817-387-0802 Denton, TX 76201 16. Nancy King 1321 Country Club Rd. '96 817-382-2948 ti Argyle, TX 76226 17. Adelene Martin 1812 Westchester 195 817-382-8839 I Denton, TX 76201 9 18. Bob Martin 116 Austin St. 193 817-382-6623 Denton, TX 76201 19. Marvourene Matthews Rt. 1-#300 Lake Or. 196 817-497••3638 Lake Dallas, TX 76066 20. Perrijo Midgett 6 Choctaw Ridge 196 817-468-0277 Sanger, TX 76266 21. Greta H. Miller Rt. 1-Box 353 '93 817-726-3827 j Sanger, TX 76286 22. Nedra Mitchell Rt. 1-Box 411 '94 817-382-6663 (H) Denton, TX 76206 666-0603 (0) r 23. Nancy Roberts 1611 Paisley 193 817-387-6819 r Denton, TX 76201 EX-OFFICIO: Leon Callihan 326 Easy St. 214-292-1617 Little Elm, TX 75068 ADVISORY BOARD OF TRU.TEES- JoAnn Ballantine PO Drwr P 817-382•-7896 (Denton convention Denton, TX 76202 6 Visitors Bureau) Denton Benefit League SOT, page three H,rbert Holl 207 S. Bell Ave. 817-•382-2787 (GDA~a) Denton, TX 76201 '4 - li p o ,f BOT, page 3 Evelyn Vestal 900 Sandpiper 817-387-0325 (NSDAR, B. Lyon) Denton, TX 76205 Virginia Hodge 2903 Wilaonwood 817-387-4724 (NSDAR, JB Denton) Denton, TX 76201 Qaynelle Neale 2106 Southridge 817-383-2106 (DRT) Denton, TX 76205 H.L. Whitehead PO Box 573 817-497-2924 (SRT) Lake Dallas, TX 76066 (The Arts Guild) ADVISORY BOARD QF TRUSTEES AT LARGE: Dr. Dean Anthony 1905 Burning Tree 817-383-3788 Denton, TX 76201 Vertalee Coleman Box 155A Marshall Creek Rd. 817-191-3842 Roanoke, TX 76262 Donna Fielder Box 369 817-387-3811 Denton Record Chronicle Denton, TX 76202 Weldon Goin 202 Main St. 817-365-2976 Aubrey, TX 76227 John MCGrane 03 Timbergreen Cir. 817-382-4577 Denton, TX 76201 Gerald Mitchell Rt 1 - Box 411 817-382-6563 Denton, TX 76205 Melbagene Ryan 1101 Ryan Road 817-382-2266 Denton, TX 76201 pj -now y 1 n~nnda Plo 9a -Q a S_ 0, 10 I DENTON COUNTY HISTORICAL MUSEUM Financial Statements " September 30, 1991 I e t~ ,i P~rmcla i`~o. 9a -4 a S DENTON COUNTY HISTORICAL MUSEUM Financial Statements " September 30, 1991 Y. ( Table of Contents Page ` A Accountants' Opinion . . . . . . . . . . . . . . . . . • • • • • 1112 Combined Balance Sheet . . . . . . . . . . . . . . . . . . . . . . . 3 Statement of Revenues, Expenditures and 4 Changes in Fund Balance . . . . . . . . . . . . . . . . . . . . . Statement of Sources and Uses of Cash . . . . . . . . . . . . . . . . 5 Notes to Financial Statements . . . . . . . . . . . . . . . • • . 6-8 Statement of Changes in General Fixed Assets . . . . . . . 9 Combining Statement of Revenues, Expenditures and 10-11 Changes in Fund Balances . . . . . . . . . . . . . . . . . Combined Statement of Revenues and Expenditures 12 Budget and Actual . . . . . . . . . . . . . . . . . . . . . . . r t r 4 C TOM soa °m OF AMtRICM ~NOMM! OF CUMMED PUSUC ACX~UMAMS HANKINS, POWERS, EASTUP, DEATON & TONN n`I`~ rPk" M ,Q,S' A PMfoedonal Corponllon I1t!rl CERTIFIED PUBLIC ACCOUNTANTS/OS 902 NORTH LOCUST , P.O. SOX 077 DENTON, TEXAS 76202-0977 ' ACCOUNTANTS' OPINION Board of Directors Denton County Historical Museum P. 0. Box 2184 Denton, TX 76202 a~ We have examined the balance sheet of the Denton County Historical Museum as of September 30, 1991, and the related statement of revenues, expenditures and changes in fund balances, and of sources and uses of cash for the year ended September 30, 1991. These financial statements are the responsibility of the Museum's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards. Those standards requi" that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the Denton County Historical conformity with its operations and Museum oethee year 3then 1991 ' indn the results of generally acceptedts cash flows for accounting principles. Our audit was made for the purpose of forming an opinion on the basic financial statements taken as a whole. The statement of changes in general fixed assets, combining statement of revenues, expenditures and changes in budget and fund balances, for u the a purpose expenditures are e presented revenues on n pages a 9 and through combined 12 statement of t additional actual analysis and is not a required part of the basic financial statements. Such II 1 9a-aa~' SOCIETY Of A.mvtn W 1NlnTUT! Of "DM l CERTIFi"D PVSUC ATY OF TA1lIS T~!1F.G RARP~"._AgCpUNI"AVS HANKINS, POWERS, EASTUP, DEATON & TONN rrf~ pp A Professional Corporation CERTIFIED PUBLIC ACCOUNTANTS ~D/OS 902 NORTH LOCUST • P.O. BOX 977 DENTON. TEXAS 76202-0977 617-3874M ACCOUNTANTS' OPINION 4 Board of Directors Denton County Historical Museum P. 0. Box 2184 Denton, TX 16202 i We have examined the balance sheet of the Denton County Historical Museum as of September 30, 1991, and the related statement of revenues, expenditures and changes in fund balances, and of sources and uses of cash for the year ended September 30, 1991. These financial statements are the responsibility of the Museum's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion, In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the Denton County Historical then 1991 Indn the results of conformity with t generally operations accepteidts Museum oethe m year 30, cash flows for accounting principles. Our audit was made for the purpose of forming an opinion on the basic financial statements taken as a whole. The statement o' changes in general fixed assets, combining statement of revenues, expenditures and changes in budget and fund balances, are e presented for revenues the a purpose exenditures on n pages a 9 and through combined 12 statement additional actual analysis and is not a required part of the basic financial statements. Such Board of Directors Denton County Historical Museum Agenda uernS Page 2 (kite information has been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion, is fairly stated in all material respects in relation to the basic financial statements taken as a whole. i Ha~nkl so~ w ► s~Eas dp~,t'~eaton o n A Professional Corporation Certified Public Accountants February 18, 1992 I i N DENTON COUNTY HISTORICAL MUSEUM COMBINED BALANCE SHEET SEPTEMBER 30, 1991 General General Fixed Fund Assets Total_ ASSETS Cash on Hand - Gift Shop $ 232 S 132 ` Cash - Museum Account 20,736 20,736 Cash - Director's Account 474 474 Cash - Laior Fund 8,841 8,845 Cash - Money Market 71384 7,384 Cash - Memorial Fund 11257 1,257 Certificate of Deposit 60000 6,000 i Prepaid Insurance 1,342 1,342 Fixed Assets (Note 4) Office Furniture & Equipment $ 200158 20,158 Other Equipment „-_IM21 19.991 Total Assets 45,166 40,149 6 31 LIABILITIES Payroll Taxes Payable S 66 $ 66 Sales Taxes Payable 231 231 Total Liabilities 297 297 ; FUND EQUITY Investment in General Fixed Assets S 40,149 $ 46,149 Fund Balances: Unappropriated 45,869 4,§ Total Fund Equity 45.869 40,149 86,018 Total Liabilities & Fund Equity 46,166 40,149 L86,316 See Accompanying Notes to Financial Statements. -3- I l~ c 1 DEAN COUNTY HISTORICAL L~_EUII STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUNDARNMFR~, k~ FOR THE YEAR ENDED SEPTEMBER 30, 1991 REVENUES Hotel Occupancy Tax (Note 3) S 52,406 Grants 4,000 Work Study 3,140 Donations 1,461 Gift Shop 4,661 Interest 11756 Workshop Fees 545 User Fees 429 Miscellaneous 2,083 Total Revenues 70,481 EXPENDITURES Director's Salary S 200158 Educator's Salary 13,326 Work Study Salaries 4,249 Payroll Taxes 259 Membership/Subscriptions 203 Professional Training 699 Gift Shop Supplies 935 Computer Accessories 441 Legal and Accounting 1400 Trustees' Protect 38 Education Supplies 1,191 Insurance 3,381 Exhibit Supplies 1,660 Office Supplies 251 Collection Management 10096 Travel 447 Grant Participation 4,629 Memorial Participation 375 Docent/Volunteer Program 199 Security and Maintenance 219 Director's Account 120 Gift Shop Consignments x,645 Total Expenditures Excess Revenues Over Expenditures 13,960 Fund Balance, September 30, 1990 3 9 Fund Balance, September 30, 1991 4 9 See Accompanying Notes to Financial Statements. -4- C r. i} I DEENTON COUNTY HISTORICAL MUSEUN STATEMENT OF SOURCES AND USES OF CASH nd,a rro. 2 FOR THE YEAR ENDED SEPTEMBER 30, 1991 Sources of Cash; Hotel Occupancy Tax f 52,406 Grants 4,000 workstudy 31140 Donations 11461 Gift Shop 4,661 0 Interest Income 1,756 Sales Tax Payable 90 Payroll Tax Payable 434 Other Sources 3,057 Total Sources of Cash 71.005 Uses of Cashi Salaries E 37,733 Professional Training 699 Collection Management 1,096 Insurance 30381 Grant Participation 41629 Legal and Accounting 1,000 Prepaid Insurance 436 Education Supplies 1,191 Gift Shop Consignment/Supplies 2,580 Exhibit Supplies 10660 Other Uses 2,552 Total Uses of Cash 56,257, Increase in Cash 14,048 Cash, September 30, 1990 30,776 Cash, September 30, 1991 b 441.8g44 See Accompanying Notes to Financial Statements. 5 ON, 1 A I ; DENTON COUNTY HISTORICAL MUSEUM ~ Arlr,ruln hfo. ___Q~w D•? NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 1991 n 1--- D / PJ 7'S Note i - Significant Accounting Policies ; The accounts of the Denton County Historical Museum are organized on the basis of funds and account groups, each of which is considered a separate accounting " entity. The operations of each fund are accounted for with a separate set of self-balancing accounts that compose its assets, liabilities, fund equity, revenues and expenditures. In the financial statements in this report, the various funds are grouped into the following fund types and categories: General Fund - The General Fund is the general operating fund of the Museum. It is used to account for all financial resources except those required to be accounted for in another fund. Fixed Assets - Fixed assets used in fund type operations (general fixed assets) are accounted for in the General Fixed Assets Account Group, No depreciation has been provided on general fixed assets. All fixed assets are valued at historical cost or estimated historical cost if actual historical cost is not available. Donated fixed assets are valued at their estimated fair value on the date donated (see Note 4). Basis of Accounting - Basis of accounting refers to "when" revenues and expenditures are recognized in the accounts and reported in the financial statements. Basis of accounting relates to the "timing" of the measurements made, regardless of the measurement focus applied, All governmental funds are accounted for using the modified accrual basis of accounting. Their revenues are recognized when they become measurable and available as net current assets. Under the modified accrual basis of accounting, expenditures are generally recognized when the related fund liability is incurred. Exceptions to this general rule include principal and interest on general long-term debt which is recognized when due. Note 2 - Legally 10gorcorited Entity The Denton County Historical Museum was founded on May 6, 1977. The Museum was legally incorporated in the State of Texas on April 19, 1979. Exemption status under Section 501(c)(3) was obtained on March 27, 1980. -6- 1 A AMON cowry HISTORICAL MUSEUM NOTES TO FINANCIAL STATEMENTS (CON INUED) SEPTEMBER 30, 1991 _'5- P . -~'ErlEk Note 3 - Hotel lMote1 0 CUDancv Tax Revenue O Hotel/motel room occupancy tax is collected by the City of Denton, The City of Denton allocates a portion of the total hotel/motel revenue to the Denton County Historical Museum. The total received by the Denton County Historical Museum for the year are as follows: Quarter ended December 31, 1990 S 14,645.39 Quarter ended March 31, 1991 11,077.82 Quarter ended June 30, 1991 12,030,81 Quarter ended September 30, 1991 4 5 ,52 52,405.51, Note 4 - General Fixed Assets The Museum received a grant from the Denton Benefit League in the amount of $3,500 that included the purchases of a computer, keyboard, monitor, printer and workstation. A scanner was purchased for a total of $689, completing the Denton Benefit League grant for 89-90. The purchase price of $689 was allocated as follows: Denton Benefit League $ 529 Taylor Hawk. Memorial 60 ~.,.U fixed A,~se t From Donations arior to Seotember 30 1990 Denton Benefit League $ 11,418 Denton Sesquicentennial 21019 ' Denton County Historical Commission and Foundation 91097 Texas Historical Commission 280 IBM 3,435 Total 26.30 Over the life of the Museum, other organizations have donated various furniture and equipment without submitting a market value. The Museum, as the donee, is unable to objectively value a gift and therefore, has not placed a value on these items. The majority of furniture and equipment, however, is recorded in the above list. r~ I 1 f ➢.ENTON Comm HISTORICAL MUSEUM NOTES TO FINANCIAL STATEMENTS (CONTINUED) q lt,«cl,~ 11 nt_ _ - ` SEPTEMBER 30, 1991 Note 5 - Collections O I n conformity with the practice followed by many museums, donated collecgctions are not included in the bal sheet. is imracticale valifts therefore, they are notacapitalizedrltThe newly-acquiredtitemsuarehcataloged;in a register of accessions, but no value is placed on these items, 4 1 -g. tY n WON COUNTY HISTORICAL MUUEUM fad ~e~ OF C FIX f STATEM GENERAL F RENTHE YEAR ENDED SEP EMBER 30,ED 91 SETS Agenda t~jla a 7d'y/D S Balance Balance r 9/30/90 Additions Retirements 9/30/91 1 General Fixed Assets: Office Equipment $ 15,449 S 4,709 Y 20,153 Other Equipment 19,991 19,991 Total 35.44 0 4,709 40,149 Investment in General Fixed i Assets Provided from: General Fund $ 9,131 $ 9,131 Donations (Note 4) 26,309 4,709 31,018 Total S35,440 4,709 40 4 e See Accompanying Notes to Financial Statements. ~9- 1 A i P tj f DWON COLWY HISTORICAL OF CHANGES IN GENERAL FIXED ASSETS Aae„daNwn,~Q.~ FOR THE YEAR ENDED SEPTEMBER 30, 1991 Balance Balance 9 30 J0, Additions Retirements 9/30/91 General Fixed Assets: Office Equipment $ 15,449 $ 41709 $ 200158 Other Equipment 19,991 19.991 Total 35,440 C709 40,149 Investment in General Fixed Assets Provided from: General Fund $ 9.131 Donations (Note 4) 26,309 4.709 31,018 f Total 40 4,709 5-40,149 See Accompanying Notes to Financial Statements. ~i PITON COUNTY HISTORICAL MUSEUM COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES Ailndo ton)... FOR THE YEAR ENDED SEPTEMBER 30, 1991 n.l~ 8-/S'~ 9r2~ Museum Director's Laior Account Acggunt Fund Revenues: Hotel Occupancy Tax S 52,406 c Grants S 41000 Workstudy 39140 Donations 1,016 Gift Shop 41661 Interest 907 Workshop Fees 545 A i User Fees 429 Miscellaneous 2.083 Total Revenues 16.781 52,406 Expenditures: Director's Salary $ 20,158 Educator's Salary 13,326 Workstudy Salaries S 20069 21180 Payroll Taxes 5 254 Membership/Subscriptions 168' 35 Professional Training 72' 627 Gift Shop Supplies 935 Computer Accessories 372 69 Legal and Accounting 1,000 trustees' Projects 38 Education Supplies 740 451 Insurance 3,381 Exhibit Supplies 86 1,574 Office Supplies 166 $ 22 63 Collection Management 783 313 Travel 125 322 Grant Participation 41629 Memorial Participation 375 Docent/Volunteer Program 87 112 Security and Maintenance 70 149 Director's Account 114 6 Gift Shop Consignment 1,645 Total Expenditures 12,479 33 _ 44 434 Excess (Deficit) Revenues over Expenditures 41302 (22) 8,386 Transfers • Net (31208) 277 1,731 Fund Balance, September 30, 1990 19,543 219 -0- Fund Balance, September 30, 1991 L12.66 474 10,117 See Accompanying Notes to Financial Statements. •10- r htintlda M1lO. _~z Money Memorial Certificate Market Fund of Deposit Total S 52,406 4,000 3,140 S 50 S 395 1,461 4,661 345 61 S 443 1,756 545 429 ' 2,083 95 456 443 70,481 $ 20,158 13,325 4,249 259 203 699 935 441 1,000 38 1,191 3,381 1,660 251 1,096 447 4,629 375 199 219 120 1,645 56,521 395 456 443 13,960 1,643 (443) 5.346 801 6,000 313909 7,384 S 1,257 6100 0 45,869, l; -11- 4 f. DENTON COUNTY HISTORICAL MUSEUM COMBINED STATEMENT OF REVENUES AND EXPENDITU% ,,j BUDGET AND ACTUAL FOR THE YEAR ENOEn SEPTEMBER 30, 1991 Iblo _ O Variance Favorable Budget Actual (Unfavorable) Revenues; Hotel Occupancy Tax $ 44,000.00 S 52,405.54 S 8,405.54 Grants 11000.00 41000.00 (3,000.00 Workstudy 3,970.00 31139.88 (830.12 Donation 495.62 1,461.25 965.63 Gift Shop 41300.00 4,660.81 360.81 Interest 3,100.00 11755.90 655.90 Workshop Fees 500.00 545.00 45.00 User fees 100.00 429.10 329.10 Miscellaneous 2,Q83.35 2.083.35 r Total Revenues, 61,465.6 70,480.8 9,015.21 Expenditures: Director's Salary S 20,256.82 $ 20,158.34 S 98.48 Educator's Salary 13,556.40 13,325.77 230.63 Workstudy Salaries 50600.00 4,248.80 1,351.20 Payroll Taxes 11002.40 258.69 743.71 Membership/Subscriptions 300.00 202.50 97.50 Professional Training 11700.00 699.40 10000.60 Gift Shop Supplies 1,000100 935.38 64.62 Computer Accessories 500.00 441.34 59.66 I Legal and Accounting 900.00 11000.00 (100.00) Trustees' Protects 200.00 37.50 162.50 Education Supplies 11000.00 1,191113 (191.13) Consultants 11000.00 1,000.00 Insurance 3,100.00 3,380.79 (280.79) Exhibit Supplies 2,000.00 11660.26 339.74 Office Supplies 300.00 250.81 49.19 Collection Management 1,250.00 11036.19 153.81 Contingency 2,500.00 2,500.00 Travel 900.00 446.80 453.20 Grant Participation 41629.00 (4,629.00 Memorial Participation 375.00 (375.00 Docent/Volunteer-Program 200.00 199.30 70 Security and Maintenance 11000.00 219.47 780.53 Reserve, Savings 10200,00 1,200.00 Director's Account 200.00 120.17 79.83 Gift Shop Consignments 1.800.00 1.644.79 155.21 Total Expenditures 61,465.6 ''6 4 4,944.19 See Accompanying Notes to Financial Statements. -12- I Si t: GREATER DENTON ARTS COUNCIL OPERATING BUDGET D r2 C~ 1992 - 1993 I• EARNED INCOME BUDGET 92-93 A. SALES 1. Concessions/Drinks 3,300 2. Sales Art/Related sales 500 3. Misc, Merchandise 100 B. RENTAL 1. Center for the Visual Arts 26,000 2. Miscellaneous 0 ` C. ADMISSION/FEES 1. Admissions Income (performing arts/exh,j 0 2. Tuition (workahope/classes] 500 3. Service Fees 200 4, Materialar Hard & Soft 93 5. CARA 6,000 6, On My Own Time 21000 7. Bus Tours 11300 4,000 D. FUNDRAISING INCOME 1. Denton Arte Festival Concession 3,500 2. Spacial Events 2,000 EARNED INCOME TOTAL 47,400 CDAC 1992-93 Budget / City Council Presentation page 1 of 7 r . II. UNEARNED INCOME 1tlor rl;r A. HOTEL/MOTE. REVENUE 59,000 8. GOVT GRANTS/MONIF,S O 1. TCA 20,000 ~ 2. Local 5,048 3. Other 0 C. ORGANIZATIONAL, GRANTS 1. TAG 25,000 ~ 2. Other 1,000 D. FOUNDATIONS 6,500 E. CORPORATE DONATIONS/SPONSORSHIPS 3,000 I F. INDIVIDUAL GIFTS 400 G. MEMBERSHIP 1. Individual 14,000 2. Organizational 3,500 3. Runiness 13,000 H. INTaMT INCOME 1,000 I. REFUND.;/RZIMBURSEMENTS 0 J. MISCELLANEOUS 0 A. ORGANIZATIONAL FUNDS 3,927 UNEARNED INCOME TOTAL 155,375 TOTAL, INCOME 202,775 GDAC 1992-93 Budget City Council Preeentation Page 2 of 7 I a 1 I. ADMINISTRATIVE EXPENSE A. PKRSoNNH, 1. Salary (full time) 76,300 2. Salary (part time) 6,000 I 3. FICA 6,487 I 4. Medical Insurance 9,328 5. Retirement 2,500 6. Worker's Comp 800 7. Mileage reiAbursement 1,000 8. Fxec. Director's expense 500 } 9. Training/Career Development 300 B. CONTRACT LABOR 1,200 0 C. VOLUNTEERS 1. Docent Prc,gram 300 2. Board/Volunteers 300 D. CONFERP.NC$/TRAVEL 1,200 ADMINISTRATIVE EXPENSE TOTAL 105,215 (Projected Lalor revenue is designated for use in this category, specifically for salary expenditures.) GDAC 1992-93 Budget City Council Presentation Pege 3 of 7 ~i r i 1 d II. OPERATING EXPENSE A. OFFICE SUPPLIES - 1,800 4 Y B. RETAIL 1. Beverages 1,000 Merchandise 0 C. TELEPHONE 2,600 , D. COPIER SUPPLIES/SERVICE 600 E. POSTAGE 1,200 ~ F. BOOKS, SUBSCRIPTIONS 900 ° G, PROFESSIONAL MEMBERSHIPS 500 H. OFFICE EQUIPMENT 300 I. COMPUTER EXPENSE 400 J. INSURANCE 81000 R. AUDIT 2,500 I,. CHECKING/BANK CHARGES 50 M. MISC. 0 OPERATING EXPENSE TOTAL 19,350 GDAC 1992-93 Budget City Council Presentation Page 4 of 7 ,Y , Y. r- i '10 1' III. FACILITIES EXPENSE A. VICTORIAN COTTAGE 1. Maintenance 800 2. Furniture/Fixturea 300 B. C WITR FOR THE VISUAL ARTS C 1, Building Repair/Maintenance 1,000 2. Janitorial/Building Supplies 1,400 3. Machinery/equipment 250 4. Flirnishinge/F.xtures 500 5. Rental Security 2,000 ° I 6. Deposit refund 7,000 C. ARTS COMPLEX 0 D. GROUNDS AND PROPERTY 1. Exterminator 560 2, Groundskeeping 3,800 3. Building Security 600 4. Instruments 150 5. Misc. 250 rACILITIES EXPENSE TOTAL 18,610 CDAC 1992-91 Budget - ty Council Presentation of 7 t' R r. - -r i?ggnt! r~r,ec:ia'icm ZV, PROGRAM;/SERVICES EXPENSE A. MEADOWS GALLERY 1. Meadows Exhibitions 2 Permanent Collection 6,500 3. Materials Hard & Soft 92 200 C 4. Materials [lard 6 Soft 93 6,700 5. Exhibition Supplies 1,700 150 B• INFORMATIONAL 1. Newsletter 4 2. Informational Publications 1.300 0 C- EWCATIONAL 1. Workshope/Classes 2. AIE Program 200 3. Other Educational Programs 9,800 0 D. COMMUNITY PROGRAM.T%, 1. Performing Arts Event, i 2. Festival of Carols 0 J 3. On MY Own Time 11500 l 4. Bus Tours 2,200 2,900 E' ADVOCACY AND RECOGNITION 1. CAM 2. Advocacy 2,000 300 F. GRANTS PROGRAM 20,000 G• Mfi7BERSHIP I. Membership drive 2• Misc. Membership 2,000 150 H. FUNDRAISING EXPENSE 2,000 PROGRAMS/SERVICES npM,;SE TOTAL W 59,600 TOTAL EXPENSES 202,775 CDAC 1992-93 Budget Cdty Council Presentation Page 6 of 7 SUMMARY U Income Earned 47,400 Income unearned 155,375 Income Total 202,775 i Expense Administrative 105,215 Expense operating 19,350 9,610 18 Expense Facilities 5 Expense Programs 59,600 Lxpenee Totals 202,775 v I I r GDAC 1992-93 Budget City Council Presentation Page 7 of 7 r t r. 8/pl ins GREATER DENTON ARTS COUNCIL FINANCIAL STATEMENTS AND INDEPENDENT AUDITORS' REPORT JUNE 30, 1991 1 14 L- Ile TABLE OF CONTENTS Basic Financial Statements i Independent Auditors' Report . . . . . . . . . . . . . . . . . . . 1 Statement of Assets, Liabilities I and Fund Balances (Cash Basis) . . . . . . . . . . . . . . . . . 2 Statement of Receipts, Disbursements and Changes in Fund Balances (Cash Basis) . . . . . . . . . . . 3.4 Notes to Financial Statements. . . . . . . . . . . . . . . . . . 5.7 Supplementary Information Independent Auditors' Report on Supplementary information . . . . . . . . . . . . . . . . . . g Statement of Receipts and Disbursements; The Arts Guild 10 r S _ 1 A MEMBERS KA M TM11 =M OF AMERICAN INSTr"E OF CERTIFIED NSUC ACCOUNTANTS HANKINS, POWERS, EASTUP, DEATON & TONN CERTIFIED FUSUC ACCOUNT ANTS A ProfaHOny CDrrwntlon , ,T 9a --6.7 5 CERTIFIED PUBLIC ACCOUNTANTS n - 902 NORTH LOCUST • P.O. BOX 977 P r ;r,,_ S O DENTON, TEXAS 78202-0977 817.387.6583 yT/ ~ /45INDEPENDENT AUDITORS' REPORT . Board of Directors R Greater Denton Arts Council Denton, Texas We have audited the accompanying statement of assets, liabilities It and fund balances (cash basis) of the Greater Denton Arts Council (a nonprofit organization) as of June 30, 1991, and the related statement of , receipts, disbursements and changes in fund balances (cash basis) for the year then ended. These financial statements are the responsibility of the Council's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement, An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provided a reasonable basis for our opinion. As described In Note 1, the Council prepares its financial statements on the basis of cash receipts and disbursements. This basis is a comprehensive basis of accounting other than generally accepted accounting principles. In our opinion, the financial statements referred to above present fairly, in all material respects, the assets, liabilities and fund balances of the Greater Denton Arts Council as of June 30, 1991, and its receipts, disbursements, and the changes In its fund balances for the year then ended, on the basis of accounting described in Note 1. * E 1 Hankins, Powers, Eastup, Deaton & Tonn A Professional Corporation Certified Public Accountants September 30, 1991 . T "i. STATEMENT OF ASSETS, LIABILITIES AND FUND BALANCES (CASH BASIS) JUNE 30, 1991 ~J• Q P N 9a a~ . Fixed 67- General Building Assets Fund Fund Fund TOTAL ASSETS Cash in banks - GDAC b 6,384 $ 6,384 t Investments (Note 2) - GDAC 44,251 $361,303 405,554 Investments (Note 2) - TAG 34,672 34,672 4 ~ Fixed Assets (Note 3) $19355 798 1,355,798 TOTAL ASSETS $ 850307 $361,303 $1,355,798 $11802,408 LIABILITIES AND FUND BALANCES Payroll tax liability (Note 4) $ 11010 $ 1,010 Fund Balances 840297 $361,303 $1,355,798_ 19801,398 TOTAL LIABILITIES AND FUND BALANCES $ 85,307 $361,303 $1,355,798 $1,802,408 k The accompanying notes are an integral part of this statement, 2 WOW- i A STATEMENT OF RECEIPTS, DISBURSEMENTS AND rHANGES IN FUNO BALANCES (CASH BASIS) FOR THE YEAR ENDED JUNE 30, 1991 y3,~a6'• Fixed General Building Assets Fund _ Fund Fund TOTAL Receipts: Membership support - dues S 26,105 E 26,105 Other contributions 12,887 S 1,860 14,747 Hotel/Motel tax 56,726 58,726 115,452 Grants 21,893 21,893 ' Rental of facilities 170156 17,156 Program receipts 12,006 12,006 ' Fundraising 37,591 37,591 Commission on sale of art 510 510 Interest on investments 59044 25,149 30,193 Other receipts 6,000 6,000 Total Receipts --653 Disbursements: Grants 17,043 17,043 Program expense 23,253 23,253 Fundraising 4,168 41168 Salaries and contract labor 77,507 11,507 Payroll tax 5 599 5,599 Medical insurance 8,057 8,057 Travel and expense account 1,819 1,819 Membership and newsletter 4p192 4,192 Insurance 9,850 9,850 Janitorial expense 1,556 1,556 Maintenance and repairs 99395 9,395 Telephone 2,668 2,568 Professional fees 2,500 21500 Postage 1,631 11631 Office supplies 265 2,265 Dues and subscriptions X544 544 Miscellaneous 4,455 4,455 Purchase of fixed assets 189 1000778 100,967 Artist-in-Education Program 61599 6 599 Total Disbursements 79, M 70 TPM 28 9 3 I STATEMENT OF RECEIPTS, DISBURSEMENTS AND CHANGES IN FUND BALANCES (CASH BASIS) - CONTINUED r,E~r,rlaflo. 9~?~O~S FOR THE YEAR ENDED JUNE 30, 1991 ~1r~t "d.! fart Fixed General Building Assets U ` Fund Fund Fund TOTAL Excess Receipts over Disbursements E 12,628 5(15,043) $ (2,415) Interfund Transfers (3,000) 3,000 f Increase or (Decrease) in Fund Balances 9,628 (12,043) (21415) Y{. Fund Balances, July 1, 1990 74,669 373,346 $1,254,831 10102,846 Fixed Asset Additions 100,967 100,967 Fund Balances, June 30, 1991 $ 84,297 $361,303 $1,355,798 $11801,398 I The accompanying notes are an integral part of this statement. \ 4 1 j 1 d NOTES TO FINANCIAL. STATEMENTS JUNE 30, 1991 I' NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The financial statements of the Greater Dentin Arts Council (GDAC) ha-je been prepared on the cash basis of accounting. Consequently, certain revenues are recognized when received rather than when earned, and certain expenses and purchases of assets are recognized when cash is disbursed rather than when the obligation is incurred, Financial statements prepared on this basis of accounting are not intended to present financial position and results of operations in accordance with generally accepted accounting principles. The accounts of the Council are maintained in accordance with the principles of fund accounting. This is the procedure by which resources for various purposes are classified for accounting and reporting purposes into funds established according to their nature and purposes. The assets and fund balances of the Council are reported in three self-balancing fund groups as follows: ,-1 - General fund, representing the portion of resources available for support of operations; J - Building fund, representing the portion of resources restrictedd, for 1 construction, improvements, and other facilities-related expenditures; - Fixed asset fund, accounting for the cost of all capital-related expenditures and major donated capital items. The financial statements of the Greater Denton Arts Council include the activity of The Arts Guild (TAG), a member organization. An auction held annually by TAG provides the primary source of fundraising for the Arts Council. Transactions between the two entities have been eliminated for presentation in the basic financial statements. The activity of TAG (including transactions with the Arts Council) is presented separately in the supplementary information section of this report. NOTE 2 - INVESTMENTS The Council's investments consist of money market accounts and certificates of deposit, as follows; Interest Fund - Amount Maturity ___IjpeRate Group 544,251 N/A Money Market 6.10% GDAC $ 51906 N/A NOW Account 4,50% TAG $ 1,518 N/A Money Market 5.50% TAG $27,248 03-05-92 C.0 6.40% TAG 816,449 N/A Money Market 5.50% Building $35,110 N/A Money Market 5.65% Building $50,000 09-05-91 C.D. 6.35% Building 5 5r'. NOTES TO FINANCIAL STATEMENTS-CONTINUED NO JUNE 30, 1991 NOTE 2 - INVESTMENTS (continued) I1 ~9~ r~/D5~ Interest Fund - Amount Maturity Type Rate Group $50,000 08-28-91 C.D. 6.45% Building $50,000 11-02-91 C.D. 5195% Building $25,000 11-18-91 C.D. 5.70% Building j E 1,929 12-13-91 C.D. 5.80% Building $74,724 07-22-91 C.D. 7.00% Building $58,090 09-12-91 C.D. 5.60% Building 4 ~ NOTE 3 - FIXED ASSETS Following is a summary of the Council's fixed assets; r Buildings and improvements $ 944,160 Land 218,750 Construction in progress 82$87 Furniture and equipment 46,936 Permanent art collection 63;365 The cost of the buildings and improvements includes expenditures of the Council to renovate the Center for the Visual Arts. This building currently houses an art gallery, rehearsal hall, reception hall and studios. The cost also includes the donation and renovation of the Victorian Cottage, which houses the administrative offices. In 1990 the Council purchased the Campus Theatre at a cost of $100,778 which is also included in building and improvements. The cost of the land represents the appraised value, as of January, 1983, of land donated to the Council by Newton Rayzor. The Council owns a one-half interest in a 35-acre tract of land located on Loop 288. The construction in progress represents architect fees and contractor fees for the J. N. Rayzor Center for the Performing Arts. The total construction cost is estimated to be in excess of $100000000. Completion of this project is contingent upon the sale of the land described above. The art collection is valued at the approximate market value of the donated items at the date they were given. The collection consists primarily of works valued at $600 or less. However, the collection also includes three sculptures donated to the Council by the Meadows Foundation. These items comprise approxi- mately two-thirds of the value of the collection. 6 ~ a` ,y r. F. li i NOTES TO FINANCIAL STATEMENTS-CONTINUED JUNE 30, 1991 Ay mia Ilum s d ~ i6 NOTE 4 - PAYROLL TAX LIABILITY This liability represents taxes withheld from salary checks issued before 97 145 the end of the year. The tax liability representing the Council's tax expense for these checks is not included in this total, since the statements are pre- sented on the cash basis. The liability was paid suhsequent to June, 1991. NOTE 5 - COMMITMENTS On September 1, 1981, the Council entered into a 25-year lease agreement with the City of Denton for two buildings. These buildings are the present Center of the Visual Arts and the future J.H. Rayzor Center for the Performing Arts. The Council pays a minimun of $1 a year for the use of the buildings. The City pay a portion of the operational expenses. 1 7 C 1 A gepjl No Rile 1ua 11eA s 9 SUPPLEMENTARY INFORMATION ~c MEMBERS TEXAS SOCIETY OR MMME0 PUSUC A000UHTANTE MEUGEAS HANKINS, POWERS, EASTUP, DEATON & TONN CERni10 P~USUCmACCMOUN ~Nrg A Professloml Corporellon CERTIFIED PUBLIC ACCOUNTANTS o?- 902 NORTH LOCUST I R 0. BOX 977 CENTON, TEXAS 78202-0977 hr)o'ida li;:ft1 817.387-8560+ INDEPENDENT AUDITORS' REPORT ON SUPPLEMENTARY INFORMATION Board of Directors Greater Denton Arts Council Denton, Texas GreaterrDentontArtso Councaudit for of the basic the fiscal financial ended statements 30, 1991he appears on page 1, That audit was made For the purpose of forming an opinion on the basic financial statements taken as a whole, The state- ment of receipts and disbursements for The Arts Guild is purposes of additional analysis and is not a required presented for art f basic financial statements. Such information has been subject d to the auditing procedures applied in the audit of the basic financial statements and, in 1 our opinion, is fairly stated in all material respects in relatiun to the ' basic financial statements taken as a whole, AY,4wo, Hankins, Powers, Eastup, Deaton & Tonn A Professional Corporation Certified Public Accountants September 30, 1991 9 c t I; STATEMENT OF RECEIPTS AND OISSURSEMENTS: THE ARTS GUILD FOR THE YEAR ENDED JUNE 30, 1991 ^gonrja No oo Receipts: 1,4,4 Membership support - dues S 4,470 Fundraising - auction 34,817 Interest 3,093 Miscellaneous income 20 Total Receipts $ 42,400 Disbursements; Grants - GDAC 31,000 Fundraising - auction - other 3,221 Membership and newsletter 1,456 Professional fees 600 Postage 867 Advertising 630 Office supplies 156 Miscellaneous 283 Total Disbursements 389213 Excess of Receipts over Disbursements S 41187 See Report on Supplementary Information 10 l~ r 1 NORTH TEXAS STATE FAIR ASSOCIATION PROPOSED BUDGET FOR THE FISCAL YEAR OCTOBER 1, 1992 THRU SEPTEMBER 30, 1993 4i i NORTH TEXAS STATE FAIR ASSOCIATION ~t,iaPO.__? PROPOSED BUDGET FOR THE FISCAL YEAR OCTOBER 1, 1992 THRU SEPTEMBER 30, 1~` Z 'lo IR Projected Proposed Actual Expenses Total Budget 10/1/91 7/15/92 1 16 92 - 9L30/92 10 1 1 - 9 3 92 1992 -1993 Revenue SS 47 42 15,100 x,57,528 57,00 Expenses: g 23,619 5 12,747 S 36,326 $ 36,000 Salaries 6,6yg 1,000 Printing 4,119 2,500 6,000 61205 7,100 . i Advertising 205 600 2,400 2,400 Travel 1'9018 400 10318 1,400 Postage Office supplies 736 300 1,036 900 and expenses Telephone 11442 600 2,042 1$00 Office equipment 100 100 200 maintenance 1,3$6 500 Office equipment 1.386 Total 34,325 23 57,432 5~",_ I 1 ; ti. NORTH TEXAS STATE FAIR ASSOCIATION SUPPLEMENT TO PROPOSED BUDGET `'''"~0 9a `oa5 M FOR THE FISCAL YEAR OCTOBER 1, 1992 THRU SEPTEMBER 309 093-1!loo.____ Id 6'- Salaries An Executive Director and assistant are employed. Based on time spent promoting tourism, 65% of these salaries are in the budget. Printing Catalogs, posters, leaflets, etc, promoting Denton and the North Texas State Fairground facilities. Items are distributed in Texas, Oklahoma, Arkansas, Louisiana and New Mexico. A Advertising Road signs, newspapers, radio, monthly publications, etc. Travel Attend meetings, shows, seminars and other activities to promote tourism in Denton. P sta Mailing catalogs, posters, leaflets, etc. as well as correspondence to follow up inquiries received at meetings and through the mail. Office Supplies General supplies to maintain an efficient office. Telephone Necessary to maintain communication. Office Eoutoment Maintenance The office equipment includes a computer, typewriter, copy machine and adding machines that must be maintained in good condition fur efficient use. Office Equipment Update computer system. v , F 9O1T8 T8TAS STATE FAIR 10-gsr•f2 Naomi Beoort 1991 :0,35 AM by Jul Bullock ` gootba ) Jan Feb gar Aor may In Jai Aug Sep Oct floe On ?BAR ?BOJBOT TO DATE ltocoul w ~ :ooations 10 10 10 10 !0 10 10 10 s0 10 10 150 3!0 Fair 1990 615 1211 115 966 950 625 !0 10 10 10 10 10 1506 Fair 1991 s0 6309 1625 93,148 lilies 1t,14S 13,366 11801685 95,377 its 10 10 1201,319 9er Retber Feet 1200 1100 1100 90 10 10 l0 9100 l0 10 10 10 150D. giac 1366 $0 !0 s0 10 10 10 913237 34,000 10 s0 9(,277 16,960 Eeetalt 1575 1815 11,130 12105 1750 11,980 161s 11,010 11,321 13,075 11,175 11,000 111,':! arias 10 1111593 10 10 111,084 11,810 10 116411 10 10 11s,071 10 954,236 Total Iacoae 11,206 111,148 Imoo. 16,219, 120,989 16.320 13,981 1199,703 110,901 13,i00 116,553 13,127 1238,311 Qtr 111,151' Qtr 133,523 Qtr 1214,586 Qtr 122,916 r6rornser I 3rpo Caatar 10 10 10 10 10 10 10 90 10 !0 60 10 19 3recutive Director 15,111 10 l0 90 !0 13333 10 13,333 13,333 130333 13,333 13,333 925,111 Fs' 190 90 10 10 10 10 10 10 10 10 10 10 10 10 ?r 91 1116 183 123 1345 14,283 (18001 13,073 1107,711 120,501 12,113 1110 $0 1138,081 ;L ace !1,571 10 10 to ' 10 to 10 18.138 10 10 10 l0 19.116 hiateoaoce 1200 1403 1688 1316 lio9 1639 12,911 130161 1667 1146 (1,701 1575 115,214 9eaberabio !0 10 10 10 to 10 10 115 $0 10 !0 10 125 `!isc litl 120 10 10 10 10 1117 14,323 1162 136 l1 11.081 16.278 Voteriatereat Erg 10 10 90 10 !0 10 s0 10 10 10 10 10 10 Office 11,617 147 1:98 III 1154 9116 11,210 IS05 111 11, 111 tit 11.151 16,614 )r1usrationi 9575 1135 10 110 10 10 10 10 1310 10 1666 1510 12.306 ":urisa 41614eteat 1200 131533 11,067 13,433 13.533 1200 10 130733 1200 1100 1200 1200 122.600 ;Rice 11,083 11,083 .111,083 92,191 11,081 11,083 11,083 91,013 11,083 15,083 11,083 11,083 111,11"i ?caipaent 10 to 10 10 so lu 90 10 10 10 !0 30 10 t.!i:iea $8,6'! 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Ilff ttl 1115 111 t 11!f 11111111 1111 .111 111. 10 1111,111 1101 !10 111,111 ..t---:... t: -Mill - _ ' tot • 101 , I1.!ts Pal : 11.111 ,n , 1,m 1161 : 11.111 1111 : I1.111 I i~ c- 4 e 14 - ~C I T Y COUNCI. ~r- t ~r 1-. _ ooaoaaaooooo;=1w~ i I Ln J L lL 1 / y y r-.u ~w f . . Nf 6 4 h(je~i,Ju Na. -.92-026- CITY UrI L t ; ~ is ft1~ ~-1.L.~✓ G..-_._._ of DENTON, TEXAS MUNICIPAL BUILDING / 216 E. McK1NNEY / DENTON, TEXAS 76201 MEMORANDUM ' DATEi August 14, 1992 TOi Lloyd V. Harrell, City Manager FROMt John F. McGrane, Executive Director of Finance SUBJECTi 1991.92 NINE (9) MONTH BUDGET ANALYSIS REPORT We are pleased to submit for your review the 1991-92 Nine Month Period Comprehensive Budget Analysis report. It is an objective of the Budget Office to produce these reports twice a year at six (6) months and nine (9) months into each fiscal year. We wish to thank all department and division managers for their cooperation and assistance with providing expenditure estimatee, This Budget Analysis Report is based upon nine (9) months of financial data for fiscal year 1991-92. The report projects revenues and estimates expenditures and provides a comparison to budget for all budgeted funds. GENERAL FUND I The overall outlook for the General Fund is not favorable. Revenue estimatos are down from previous projections. Based on department projections, the General Fund expenditures will end in a positive position. How€ver, the Revenue shortfall will offset the savings in expenditures. The following sections regarding revenues and expenditures provide a summary of factors that contribute to a projected deficit. J REVENUES General Fund revenues are currently estimated to be under budget by the and of ' the fiscal year by $137,J39. This anticipated shortfall is primarily due to the following factors, PrinciDel. Interest,. and Tax Collection Fens are estimated to come under budget $45,000 collectively. Delinquent tax collection efforts have been very successful in past years leaving lase of a delinquent tax base to he recovered. Aapk Franchise Tax is no longer available because State Legislation was passed prohibiting collection o: Bank Franchise taxes causing a lose of $35,000 to tha General Fund, r ` f c `r 8171566.8200 D/FW METRO 434.2529 e fu[ 110;7 Memo to Lloyd V. Harrell August 14, 1992 Page 2 • Engineering Charges Lo Bond Fund revenues are down by $55,000 as many projected utility projects have not come to fruition. • Warrant Fee revenues have dropped and a shortfall of $60,617 is expected because procedures were not in place until recently for producing and serving warrants, Recent case law has mandated that the Court overhaul warrant issuance procedures. 9 1 • Municipal Cour °!3e revenues are also coming in under budget by $233,057. Approximately eight (80%) percent of this less is a Aireot result of warrants not being issued. • UHT and TWU Police Fines are estimated to come in under / budget by $27,560 collectively. These entities had fewer tickets written due to manpower shortages. • Parking Fine revenues are estimated to be down by $12,007. The additional fine for late payment of tickets has not yet been initiated by the judge, • Miscellaneous Income revenues are eri-ioorted to be under budget by $32,000. Tho amount recelvcI from the sale of impounded vehicles is down. Also, revenue has been lower than expected for the 58 surcharge for the use of credit cards to pay utility bills. • Street Cuts are expected to be under budget by $75,000. On the positive side, several revenue sources are estimated to come in above budget. • Current and Delinquent Ad Valorem Tax are expected to exceed budget by $60,508 and $53,000 respectively. • Sales Tax is expected to exceed the budgeted revenue figure by $92,745. Sales tax receipts have been up significantly for the year. • GTE Franchise Tex revenues are estimated to be over budget by $59,875. This is a one-time surplus due to a change in GTE payment schedule. • Hotel Occunangy Tax is expected to come in above budget by $47,946 due to increased visitors to Denton as a result of the Texas Special Olympics Games. • Anim Pound Fees are estimated to exceed budget by $40,995 due to the housing of animals from a cruelty cane for the County. • Uniform Traffic Fees are unbudgeted revenues contributing $22,800 to the General Fund, This is a new revenue collected to offset coats of administering defensive driving. r. hyt aria 1N.,frl.._!~ Memo to Lloyd V. Harrell G~ August 14, 1992 0/ / Page 3 • Interest Income Is increasing over budget by an estimated $13,000 because of increased collection of taxes which allows greater and earlier investment. • GDAC revenue was an unbudgeted revenue received from the Greater Denton Arts Council as a reimbursement of-funds given to GDAC for the Campus Theater. This contributes $40,430 to the General Fund. • orr_ison Lease le an unbudgeted revenue of $14,740 which will go towards offsetting a supplemental appropriation to the Facilities Management division. EYPMITV ES General Fund Mxpenditures are currently estimated to be $88,062 under budget. • &rgineering is estimating to come in under budget by $22,979. The Street Patching division has significant savings in Motor Pool lease expenditures and the Street Construction division has significant savings in personal services. • Airport is estimating to come in under budget by $82,926. The matching funds for the grant to do overlay and runway construction will only be 108 expended. • Customer Service is estimating to come in under budget by $69,762. Half of this savings is due to high turnover in office clerical staff resulting in salary savings and the other half if due to fewer expenditures for collection expense. • 're Prevention is estimating to come in under budget by $16,788 primarily in the personal services category. • Emergency Management is estimating to come in under budget by $33,541 due to turnover of personnel resulting in salary savings. • Accounting Misce.2larieoira is estimated to come in under budget by $10,000 due to reduced expenditures for collection expense. The above major budget under.runs are tempered by the following estimated overruns. • Municipal Court is estimated to go over budget by $11,931 due to increased administrative activity due to new procedures required by the Municipal Judge. • Fire Administration is estimated to go over by $19,952. Thie is primarily due to overexpendit.ures in vehicle and machinery maintenance. "J, I Memo to Lloyd V. Harrell y/ August 14, 1992 Page 4 • Else operations Is estimated to go over budget by $64,145. This anticipated overrun is primarily due to personal 4 services overexpenditures of ':48,372 associated with overtime. • Finance Miscellaneous Is estimated to exceed budget by $47,449. This is due to the distribution of Hotel/Motel funds which were high as a result of the Texas Special e Olympice visitors to Denton. This will be offset by a year- end supplemental appropriation ordinance. OT6ER GOVERN ENTAI, Vt!!! S The Recreation Fund is projecting revenues to exceed expenditures by $45,666. The Senior Center revenues are down because Senior Citizens are not taking tripe due to the economy. The Children's Programs revenue is up because three after school action sites were expanded. The Aquatics revenue is down because previously the Recreation Fund received one-quarter of the one dollar swimming pool admission fee to pay for the lease/purchase of the slide. Since the slide is paid off, the General Band receives 100% of admission fees. ENTERPRISElWORRINO CAPITAL FONDS The EIQctgic Department in projecting total revenues for the year of $65,517,625 and operating expenses of $61,730,308. Projected revenues are under budget by $738,385 and projected expenditures are under budget by $2,571,618. The revenue shortfall and expenditure surplus are due primarily to the mild summer weather. The revenue shortfall would have been more severe except for Interest earnings from bond funds. The Water Department is projecting total revenues to be $11,729,560 and operating expenses of $11,773,300. Projected revenues are under budget by $864,440. Residential water revenue is estimated to be $890,893 under budget. Expenditures are projected to be $806,677 under budget. The shortage in revenues and surplus in expenditures is primarily due to mild summer weather. The Wastewater Department is projecting total revenues to be $6,328,967 and operating expenses of $6,402,472. Projected revenues are under budget by $537,033. Of this amount, residential revenue is estimated to be $456,001 under budget. Residential Wastewater revenue projections are based on a normal water use winter. The actual water consumption for the winter of 1991 was lower than usual and therefore, lowered the rate charged. Expenditures are projected to be $452,875 under budget. The Sanitation Fund is projecting revenues to come in under budget by $308,197. This anticipated shortfall is primarily due to the delay of ,ommeroial service by the City as a result of litigation. The Sanitation Fund expenditures are expected to be $102,055 under budget due to surpluses in Commercial Collection and Sanitation Disposal divisions. The Working capital Fund estimates total revenues to exceed estimated expenditures by $5,201. Revenues and expenditures are both well under budget due to a decrease in demand for service. The Motor Pool Fund estimates revenues to exceed estimated expenditures by $12,428. This is primarily due to auction sales of vehicles which were previously deposited to the General Fund. / H .,f3 R PgPf1(.iN No. ngerulo Ilem__,~~.~. 0) 11) . Memo to Lloyd V. Harrell Cf August 140 1992 Page 5 i The remainder of this report provides revenue and expenditure detail and illustrations indicating budget performance. Please advise if I can provide any additional information for your review. e ICI JFMoGsaf Attachments AFF00340 Y. , Memo to Lloyd V. Harrel] August 14, 1992 GENERAL FUND SUMMARY 9.21 / CURRENT YEAR BUDGET VERSUS ESTIMATE d~ y ESTIMATE O CURRENT CURRENT OVER MODIFIED YEAR (UNDER) PERCENT G REVENUES BUDGET ESTIMATE BUDGET VARIANCE AD VALOREM TAXES 9,451,492 9,520,000 68,508 0.7% SALES TAX 5,397,048 5,489,793 92,745 1.7% OTHER TAXES 1,137,175 1,219,522 62,347 7,2% r REVENUE FEES 852,920 785,124 (67,796) -7.9% FINES AND FEES 1,333,374 1,027,379 (305,995) -22,9% LICENSE AND PERMITS 248,464 284,946 36,482 14,7% MISC REVENUES 1,509,232 1,465,202 (44,030) -2,9010 TRANSFERS 7,683,935 7,683,935 0 0,01/0 TOTAL 27,613,640 27,475,901 (137,739) -0.5% ESTIMATE CURRENT CURRENT (OVER) MODIFIED YEAR UNDER PERCENT EXPENDITURES BUDGET ESTIMATE BUDGET VARIANCE LEGAL 406,900 413,639 (6,739) -1.66% JUDGE 110,676 111,399 (723) -0.6506 GENERAL GOVERNMENT 506,498 503,889 2,609 0.52% COMMUNITY IMPROVEMENT 215,131 211,291 3,840 1.78% ENGINEERING 3,326,996 3,304,017 22,979 0.690/0 AIRPORT 174,034 91,108 82,926 47.65% DRAINAGE 376,256 367,545 8,711 2,32% MUNICIPAL SERVlECON DEV 176,237 176,237 0 0.000/0 PARKS AND RECREATION 2,400,555 2,388,512 12,043 0,500/0 FACILITIES MANAGEMENT 1,128,898 1,173,898 (45,000) -3.99% LIBRARY 1,051,490 1,049,181 2,329 0.22% HUMAN RESOURCES 510,495 510,495 0 0.000/0 ENVIRONMENTAL SERVICES 393,070 384,353 3,717 2,22% FINANCE 2,415,984 2,355,165 60,819 2.52% INFORMATIONSI'RVICES 1,156,414 1,155,332 1,082 0.090/0 PLANNING 830,959 826,655 4,304 0,529'0 FIRE 5,383,786 5,417,515 (33,730) -0.63% POLICE 6,003,744 6,002,400 1,344 0,02% MISCELLANEOUS 1,898,798 1,936,247 (37,449) -1.97% TOTAL EXPENDITURES 28,466,920 28,378,858 88,062 0.31% BALANCE OF REVENUES (853,280 9( 02,957) 49 677 Supplemental Appropriation for $90,000 matching funds associated with taxiway grant. Supplemental Appropriation Ordinance Mid-Year increased budget by $144,000 In order to complete the finish-out construction on Cooke County College lease. Also, another Supplemental Appropriation Ordinance is pending for $45,000 to complete cost participation on Morrison Milling lease. Both Appropriations will be repaid through lease revenue which will be reflected In next year's Denton Municipal Complex budget. HotellMotei will be offset with a year-end Supplemental Appropriation $48,000 .r 9 _ e Memo to Lloyd V, Harrell August 14, 1992 ~i c- Page 7 +rln,rtlah,p. _/v~~_Q..? GENERAL FUND REVENUE DETAIL. , CURRENT YEAR BUDGET VERSUS ESTIMATE trier" e.-~`~ ESTIMATE CURRENT CURRENT OVER MODIFIED YEAR (UNDER) PERCENT t REVENUE DESCRIPTION BUDGET ESTIMATE BUDGET VARIANCE CURRENT AD VALOREM TAX 8.889,492 &,950,000 60,508 0.7% DELINQUENT AD VALOREM TAX 247,000 300,000 53,000 21.5% CURRENT PRINCIPAL AND INTEREST 105,000 80,000 (25,000) -23.8% q PRIOR PRINCIPAL & INTEREST 110,000 100,000 (10,000) -9.14% TAX COLLECTION FEES 100,000 90,000 (10,000) -10,00/0 AD VALOREM TAXES 3451,492 9,520,000 68,508 0.7% SAL.ESTAX 5,397,048, 5,489,793 92,745 1,7% SALES TAX 5,397,048 5,489,793 92,745 1.7% 1 FRANCHISE TAX LONE STAR GAS 284,375 294,101 9,726 3,4% FRANCHISE TAX GTE 1161000 175,876 59,875 51.6% FRAN TAX SAMMONS 215,000 215,000 0 0,0% GRO REG TX 60,000 60,000 0 0.0% k HOTEL OCCUPANCY TAX 364,000 411,946 47,946 112% BINGO TAX 28,800 27,000 (1,800) -6,3% BANK FRANCHISE TAX 35,000 0 {35,000) -100.0% - FRANCHISE TAX-TP&L 34,000 35,600 1,600 4.7% OTHER TAXES 1,137,175 1,219,522 82,347 7,2% SWIM POOL 40,000 42,600 2,600 6.5410 CEMETARY FEES 9,000 9,000 0 0.0% COMMUNITY BUILDING RENT 25,100 15,076 (10,024) -39.9% AIRPORT 50,000 52,000 21000 4,0% RECREATION PROGRAM FEES 13,600 9,184 (4,416) -32.50/e ATHLETIC PROGRAM FEES 6,523 81000 1,477 22.6% AMBULANCE SERVICE 223,683 213,500 (10,183) -4.6% WILLIAM SQUARE 12,264 12,264 0 0.0% FIRE INSPECTION 17,750 23,500 5,750 32.4% ENGINEERING SERVICES 455,000 400,000 (55,000) -12.1% REVENUE FEES 852,920 785,124 (67,796) -7,9% A~ I 1 , { a Memo to Lloyd V. Harrell (J August 14, 1992 Agcnila Na. __ycp~ Qp2 Page 8 GENERAL FUND REVENUE DETAIL CURRENT YEAR BUDGET VERSUS ESTIMATE ESTIMATE CURRENT CURRENT OVER MODIFIED YEAR (UNDER) PERCENT REVENUE DESCRIPTION BUDGET ESTIMATE BUDGET VARIANCE WARRANT FEES 86,000 25,383 (60,617) -70.5% ANIMAL POUND 56,725 97,720 40,995 72.3% AUTO POUND 35,625 30,675 (4,950) -13,9% Q MOWING FINES 12,000 12,000 0 0.0% POLICE ESCORT 15,722 15,722 0 0.0% COURT COST SERVICE FEE 25,000 16,181 (8,819) -35.3% ANIMAL CONTROL FINES 7,000 51500 (1,500) -21,4% MUNICIPAL COURT FINES 710,000 476,943 {233,057) -32.84'0 INSPECTIONS FINES & FEES 1,500 800 (700) -46,79/0 FIRE DEPARTMENT FINES 22,200 18,000 (4,200) -18.9% UNT POLICE FINES 50,000 32,015 (17,985) 36:04x. TWU POLICE FINES 16,000 6,425 (9,575) -59,8% PARKING FINES 64,000 51,993 (1P,007) -18,89/0 APPEARANCE BOND FORFETURE 11,000 51560 (5,440) '_-49.590 DISMISSAL COSTS 69,000 52,128 (16,872) -24,5% ARREST FEES 55,000 56,979 1,979 3.6% RESTAURANT INSPECT, 21,500 22,500 11000 4,7% GROCERYST,INSPECT, 7,600 9,500 1,900 25,0% SWIMMING POOL. INSP. 14,400 14,560 160 1.19/0 FOOD HANDLEi OFRMITS 45,000 42,795 (2,205) -4,9% DAY CARE INSPECT iON 2,802 3,200 398 14,2% UNIFORM TRAFFIC FEES 0 22,800 22,800 NA FALSE ALARM FEES 5,300 6,500 1,200 22.6% POOL MANAGERS CERTIFICATION 0 11500 1,500 NA FINES AND FEES 1,333,374 1,027,379 (305,995) -22.9% a' c i , Li J Memo to Lloyd V, Harrell ~ August 14, 1992 Page 9 GENERAL FUND REVENUE DETAIL A(i, fA''I''- ' CURRENT YEAR BUDGET VERSUS ESTIMATE ESTIMATE CURRENT CURRENT OVER MODIFIED YEAR (UNDER) PERCENT REVENUE DESCRIPTION BUDGET ESTIMATE BUDGET VARIANCE ZONING PERMITS (PLANNING) 21,000 28,000 1,000 33.3% 4 WINE/BEER 7,160 7,160 0 0.00/0 , ELECTRICAUPLUMBING PERMIT 14,000 16,000 2,000 14.3% VITAL STATISTICS 22,000 20,859 (1,141) -5,20/o I BUILDING PERMITS 83,396 84,740 1,344 1.60/0 MISCELLANEOUS PERMITS 22,410 10,000 (12,410) -55.4% ti LOADINU PERMITS 900 0 (900) -100.0% R. O. W. INSPECTION FEES 17,500 15,000 (2,500) -14.3% CURB CUT PERMITS 3,629 4,200 571 15.7% MOBILE HOME LICENSES 11,344 11,300 (44) -0.4% VITAL STATISTICS-DEATH 12,000 18,787 6,787 56.6% DEVELOPMENT FEES 13,000 19,500 6,500 50.0% SIGN PERMITS 7,200 12,000 4,800 66.740 SALE OF DOCUMENTS 1,800 2,000 200 11.1% PLAN REVIEW FEE 11,125 11,300 175 NA TEMPORARY GAS 0 160 160 NA CERTIFICATE OF OCCUPANCY 0 81000 81000 NA REROOFING PERMITS 0 31500 3,500 NA RMNSPECTION FEES 0 1,100 1,100 NA VARIANCE FILING FEE 0 350 350 NA LANDSCAPE FEES 0 540 540 NA FENCE PERMITS 0 1,200 1,200 NA MECHANICAL PERMITS 0 7,200 7,200 NA MOVING PERMITS 0 250 250 NA DEMOLITION PERMITS 0 600 600 NA POOL, SPA, HOT TUB PERMIT 0 1,200 1,200 NA LICENSES AND PERMITS $248,464 $284,946 $36,482 14.7% I iI ~Y Memo to Lloyd V. Harrell August 14, 1992 P;1ar3da P10. ,_~o~ ~c?~~..., Page 10 At; GENERAL FUND REVENUE DETAIL 1 IIt f, CURRENT YEAR BUDGET VERSUS ESTIMATE ESTIMATE CURRENT CURRENT OVER MODIFIED YEAR (UNDER) PERCENT REVENUE DESCRIPTION BUDGET ESTIMATE BUDGET VARIANCE PARKING MTR REC 16,000 20,000 4,000 25.0% ELECTRIC INSPECTION 12,111 12,400 289 2.4% PLUMBING INSPECTION 21,860 12,500 (9,360) -42.8% OVERTIME INSPECTIONS 11000 1,250 250 25.0% INTEREST INCOME 497,000 510,000 13,000 2,6% TRAFFICIPOLICE REPORTS 16,000 18,000 2,000 12,5% I MISCELLANEOUS INCOME 72,000 40,000 (32,000) -44.4% STREET CUTS 375,000 300,000 (75,000) -20.0% COUNTY CIVIL DEFENSE 25,673 25,673 0 0.00/0 FEDERAL CIVIL DEFENSE 23,901 23,901 0 010% COUNTY CONTRIBUTION-LIBRARY 115,096 112,855 (2,240) -1.90/0 COUNTY AMBULANCE 276,864 276,664 0 0.0% SMALL CITY AMBULANCE 63,828 52,197 (1,631) -3.00/0 CARCUSES PICKUP 1,700 2,200 500 29.4% PRINT REVENUE-ENGINEERING 1,500 11500 0 010% GDAC REVENUE 0 40,430 40,430 NA MORRISON LEASE 0 14,740 14,740 NA COURT COST FROM TAX COLLECTION 0 5 5 NA CIVIL FINES 0 75 75 NA CODE SUPPLEMENTS 0 308 308 NA REIMBURSEMENT COURT COST 0 390 390 NA TAXCERTIFICATES 0 4 4 NA LOAN ;gEPAYMENT 0 210 210 NA MISCELLANEOUS REVENUES 1,509,232 1,465,202 (44,030) -2.9% ADMIN TRANSFER ELECTRIC 1,684,835 1,684,835 0 0.00/0 R01-ELECTRIC 2,333,538 2,333,538 0 0.0NO ADMIN TRANSFER-WATER 1,052,515 1,052,515 0 0,0% ROI WATER 1,682,162 1,682,162 0 0,00/0 ADMIN TRANSFER SANITATION 358,885 358,885 0 0.0% DEFENSIVE DRIVING 15,000 15,000 0 0,0% INSURANCE FUND 100,000 100,000 0 0.0% TRANSFER FROM RISK FUND 235,000 236,000 0 0.0% TRANSFERS-OTHER 222,000 222,000 0 0.0'0 TRANSFERS 7,683,935 7,683,935 0 0.0% TOTAL REVENUES 27,613,640 27,475,901 (137,739) -0.5% r Nar.reli A,7;;ir!3iJo.__..La dv~-~.----- Memo to Lloyd V. August 14, 1992 Agench ll; tt._./Q.S leg Page 11 GENERAL FUND EXPENDITURE SUMMARY BY ORGANIZATION If_/~_ CURRENT YEAR BUDGET VERSUS ESTIMATE ~jy ESTIMATE CURRENT CURRENT (OVER) MODIFIED YEAR UNDER PERCENT DIVISION BUDGET ESTIMATE- BUDGET VARIANCE NUMBER, DIVISION NAME 406,900 413,639 (6,739) -1,7% 0004 4 LEGAL 0005 MUNICIPAL JUDGE 110,676 111,399 (723) -0.7% 0000 GENERAL GOVERNMENT 506,498 503,889 2,609 0.5% 0013 COMMUNITY IMPROVEMENT 215,131 211,291 3,840 1.8% ENGINEERING DEPARTMENT 0010 ENGINEERING 946,338 949,461 (3,123) -0.3% 231 0.1% 396,762 395,531 0012 TRANSPORTATION ENGINEERING 837056 825,429 11,627 1.4% 0031 STREET PATCHING 747,840 733,596 14,244 1.9% 0033 STREET CONSTRUCTION 0.00/0 { 0034 STREET LIGHTING 400,000 400,000 0 DEPARTMENT TOTAL 3,326,996 3,304,017 22,979 0.73 i74,034 1`1'1,108 82,926 475% "0019 AIRPORT 08`10 DRAINAGE 378,256 367,545 8,711 2.3% p 0.00/0 0009 MUNICIPAL SERVI ECONOMIC DEV 176,237 .176,237 1 PARK AND RECREATION DEPARTMENT 270,920 279,363 (8,443) -311% 0060 PARKS ADMINISTRATION 1,024,714 1,016,484 8,230 0.8% 0062 LEISURE ~E"'dICES 1,104,921 1,092,665 12,266 1.10/0 0063 PARK MA!NTLNANCE DEPARTMENT TOTAL 2,400,555 2,388,512 12,043 0.50x6 1,128,898 1,173,898 (45,000) -4.0% 40002 FACILITIES MANAGEMENT LIBRARY DEPARTMENT 212,964 213,998 (1,034) -0.5010 0070 ADMINISTRATION 321,674 3151331 6,343 2.0% 0072 SUPPORT SERVICES 331,611 333,420 (1,809) -0.5% 0073 ADULT SERVICES 185,241 186,412 (1,171) -0.6% 0074 CHILDREN'S SERVICES DEPARTMENT TOTAL 1,061,490 1,049,161 2,329 0'20/0 510,495 510,495 0 0.00/0 0008 HUMAN RESOURCES ENVIRONMENTAL HEALTH DEPARTMENT 141,935 133,218 8,717 6.10/0 0038 HEALTH SERVICES 251,135 251,135 0 0.01/0 0039 ANIMAL CONTROL 393,070 384,353 8,717 2.2% DEPARTMENT TOTAL c , t`. Memo to Lloyd V. ILirrelI August 14, 1992 Page 12 d {e.rul,t FJo. _...ycz2 "d.Jr GENERAL FUND EXPENDITURE SUMMARY BY ORGAN IZATION"1--~ ` CURRENT YEAR BUDGET VERSUS ESTIMATE /,A 9 ESTIMATE CURRENT CURRENT (OVER) DIVISION MODIFIED YEAR UNDER PERCENT NUMBER DIVISION NAME BUDGET ESTIMATE BUDGET VARIANCE I FINANCE DEPARTMENT 0020 ADMINISTRATION 257,433 258,620 (1,187) -0.5% 0021 PURCHASING 224,905 225,557 (652) -0.30//0 0022 CUSTOMER SERVICES 94C,324 870,562 69,762 7.4% 0023 TREASURY 224,567 224,186 381 0,20/o 0024 ACCOUNTING 461,696 456,992 4,704 1.04'0 0025 TAX 66,263 66,521 (258) -0A% t~ 0026 MUNICIPAL COURT 240,796 252,727 (11,931) -5.00/0 DEPARTMENT TOTAL 2,415,984 2,355,165 60,819 2.5% { INFORMATION SERVICES DEPARTMENT 0080 INFORMATION SERVICES ADMIN 910,207 909,125 1,082 0.1% 0081 ADMINISTRATIVE SERVICES 246,207 246,207 0 0.0% DEPARTMENT TOTAL 1,156,414 1,156,332 1,082 011% PLANNING AND DEVELOPMENT 0014 BUILDING INSPECTION 338,098 338,327 (229) -0.1% 0015 PLANNING ADMINISTRATION 436,135 430,932 5,203 1.2% 0016 MAIN STREET 56,726 57,396 (670) -1.2% DEPARTMENT TOTAL 830,959 626,655 4,304 0.5% FIRE DEPARTMENT 0050 ADMINISTRATION 563,657 583,609 (19,952) -3.5% 0051 OPERATIONS 3,584,812 3,648,957 (64,145) -1.8% 0052 PREVENTION 202,437 185,649 16,788 8.3% 0053 EMERGENCY MEDICAL SERVICES 959,537 959,599 38 0,00/0 0054 EMERGENCY MANAGEMENT 73,242 39,701 33,541 45,8% DEPARTMENT TOTAL 5,383,785 5,417,515 (33,730) -0.6% 0040 POLICE 6,003,744 6,002,400 1,344 0.0% MISCELLANEOUS (NON-DEPT) 015M PLANNING MISCELLANEOUS 171,600 171,600 0 0.0% '020M FINANCE ADMIN MISC 646,339 693,788 (47,449) -7.3% 024M ACCOOUNTING MISC 1,000,859 1,070.P59 10,000 0.90/0 TOTAL 1,898,798 1,936,247 (37,449) -2.0% GENERAL FUND TOTAL 28,468,920 28,378,$U 881062 0,3% Supplemental Appropriations have been made to Airport ($90,000) and Facilities Management ($144,000), A Year-End Supplemental Appropriation will be made to increase the Facilities Management budget by $45,000 for the Morrison Lease, A $48,000 appropriation will be made to offset the Hotol/Motel receipts. c , ~I 1 A Memo to Lloyd V. HarroLl August 14, 1992 ~j PaSe 13 /{Iri s6 RECREATION FUND CURRENT YEAR BUDGET VERSUS ESTIMATE ESTIMATE CURRENT CURRENT OVER MODIFIED YEAR (UNDER) PERCENT REVENUE DESCRIPTION BUDGET ESTIMATE BUDGET VARIANCE SPECIAL PROJECT'S 16,500 18,379 1,879 11.4% i ATHLETIC/SPORTS 16,000 17,521 1,521 9.50/0 ` MARKETING 21,000 20,530 (470) -2.2% CIVIC CENTER 19,000 22,254 3,254 17.1% DENIA RECREATION CENTER 20,000 17,200 (2,800) -14,0% NORTH LAKES RECREATION CNT 40,000 48,624 8,624 21,6% SENIOR CENTER 47,000 9,455 (37,545) -79,93'0 CHILDREN'S PROGRAM 175,000 219,700 44,700 25.5% GOLDFIELD TENNIS CENTER 47,000 46,200 (800) -1.7% AQUATICS 43,000 31,361 (11,639) -27.1% GOLF 33,OOL• 33,599 599 - 1,89!0,_, . THERAPEUTICS 5,000 11,458 5,958 108,3'0 MLK RECREATION CENTER 7,500 3,525 (3,975) -53,0% TOTAL REVENUE 490,500 499,806 9,306 1.9% t~ ESTIMATE CURRENT CURRENT (OVER) MODIFIED YEAR UNDER PERCENT EXPENDITURES BUDGET ESTIMATE BUDGET VARIANCE PERSONAL SERVICES 310,196 283,158 27,038 8.7% SUPPLIES 103,480 101,618 1,862 1.8% MAINTENANCE 11120 1,000 120 10,7% SERVICES 69,200 67,849 1,351 2.00/0 ' ' FIXED ASSETS 0 315 (315) NIA TOTAL. EXPENDITURES 483,996 453,940 30,066 6.2% BALANCE OF REVENUES 6,504 46,866 39,362 Budget Transfer Pending I „ Memo to Lloyd V. Harrell August 14, 1992 „ Page 14 ELECTRIC FUND SUMMARY CURRENT YEAR BUDGET VERSUS ESTIMATE ESTIMATE CURRENT CURRENT OVER MODIFIED YEAR (UNDER) PERCENT REVENUE DESCRIPTION BUDGET ESTIMATE BUDGET VARIANCE ELECTRIC SALES RESIDENTIAL 19,836,000 19,439,000 (397,000) -2,0% ELECTRIC SALES COMMERCIAL 29,648.000 29,055,000 (593,000) -2.0% a GOVERNMENTAL SALES 31019,000 2,958,000 (61,000) -2.0% DAWN-TO-DUSK RENTAL FEES 188,000 198,000 10,000 5,3% RECONNECTS 50,000 60,000 10,000 20.0% RESALE POWER INCOME 1,641,000 1,041,000 (600,000) -36.6% AID IN CONSTRUCTION 42,000 51000 (37,000) -88.10/0 CUSTOMER CONNECTION FEES 200,000 200,000 0 0.00/0 STREET AND HIGHWAY LIGHTING 400,000 400,000 0 0.0% TEMPORARY SERVICES 30,000 30,000 0 0.0% METER TAMPERING 51000 51000 0 0.0% SERVICE CENTER RENT 235,000 211,632 (23,368) -9.90/0 OTHER ELECTRIC CHARGES 15,000 0 (15,000) -100.0% TMPA COVERAGE RETURN 5,645,000 51512.000 (133,000) -2.4% TMPA SURPLUS 2,048,000 1,665,000 (380,000) -18.6% CAPACITY CHARGES 1,601,000 1,80400 203,000 12,7% INTEREST 1,125,000 2,183,000 1.058,000 94.00/b MISCELLANEOUS 531,000 750,983 219,983 41,4% TOTAL REVE.'I,'h':, 66,256,000 65,517,615 (738,385) -1.1% ESTIMATE CURRENT CURRENT (OVER) MODIFIED YEAR UNDER PERCENT EXPENDITUFO BUDGET ESTIMATE BUDGET VARIANCE ADMINiS7RAI',)N 1.058,655 1,027,716 30,937 2.9% PRODUCTION '7,153,857 45,771,697 1,382,160 2.9% DISTRIBL'"TI('N A0511338 3,458,691 592,647 14.6% METERINC; 1,002,879 873,671 129,208 12.9% COMMUNICA'rlw,; 425,271 389,109 36,162 8.5% SUBSTATIONS 432,527 403,660 28,867 6.7% ENGINEERING 594,469 534,048 60,421 10,201o ENERGY MANAGEMENT 442,900 277,780 165,120 37,3% STREET LIGHTING 250,605 227,637 22,968 9.2% HYDRO ELECTRIC 77,617 60,963 16,854 21,7% ADMINISiTRATIVE TRANSFER 1,698,625 1,698,625 0 0.0% RETURN ON INVEST TRANSFER 2,333,538 2,333,538 0 0.0% DEBT SERVICE TRANSFER 4,051,781 4,070,481 (18,700) -0,50/0 MISCELLANEOUS 727,664 602,690 124,974 17,2% TOTAL EXPENDITURES 64,301,926 61,730,308 2,571,610 4.0% BALANCE OF REVENUES 1,954,074 3,787,307 1,833,233 , Y. - rte-Memo to Lloyd V. H rreLl ` August 14, 1992 Page WATER FUND SUMMARY CURRENT YEAR BUDGET VERSUS L:STIMATE ESTIMATE CURRENT CURRENT OVER MODIFIED YEAR (UNDER) PERCENT REVENUE DESCRIPTION BUDGET ESTIMATE BUDGET VARIANCE WATER RESIDENTIAL 5,755,000 4,864,107 (890,893) -15,5% WATER COMMERCIAL 5,722,000 5,630,138 (91,862) -1.6% WATER GOVERNMENTAL 262,000 251,366 (10,634) -4.1% . i WATER TAPS 51000 62,000 57,000 1140.0% RESALE WATER 805,000 796,564 (8,436) -1.00/0 AID IN CONSTRUCTION 36,000 0 (38,000) -100,0% COLIFORM ANALYSIS 31000 23,000 20,000 666.7% ~ INTEREST 2,000 99,000 97,000 4850.00/a MISCELLANEOUS 2,000 3,385 1,385 60.30/0 TOTAL REVENUES 12,594,000 11,729,660 (864,440) -6.9% ESTIMATE CURRENT CURRENT (OVER) MODIFIED YEAR UNDER PERCENT EXPENDITURES BUDGET ESTIMATE BUDGET VARIANCE ADMINISTRATION 355,001 350,961 4,050 1.10/0 PRODUCTION 4,363,712 4,103,712 260,000 6.0% DISTRIBUTION 2,381,987 2,006,987 375,000 15.7% METERING 541,415 481,848 59,567 11.00/0 ENGINEERING 165,349 117,668 37,681 24.3% LAS 171,853 160,991 10,662 6,3% ' ADMINISTRATIVE TRANSFER 612,050 612,050 0 0.00/0 RETURN ON INVESTMENT TRANS 842,722 842,722 0 0,0% DEBT SERVICE 2,501,519 2,561,371 (59,852) -2.4% MISCELLANEOUS 654,369 535,000 119,369 18.2% TOTAL EXPENDITURES 12,579,977 11,773,300 806,677 6.4% BALANCE OF REVENUES 14,023 (43,740) (57,763) 4, d Memo to Lloyd V. Harrell qQ August 14, 1992 ?'a....___ Page 16 WASTEWATER FUND SUMMARY nn+_r,, a CURRENT YEAR BUDGET VERSUS ESTIMATE ESTIMATE CURRENT CURRENT OVER MODIFIED YEAR (UNDER) PERCENT REVENUE DESCRIPTION BUDGET ESTIMATE BUDGET VARIANCE r SEWER RESIDENTIAL 2,935,000 2,478,199 (456,801) -15.6% } SEWER COMMERCIAL 3,379,000 3,207,653 (171,347) -5,10/0 SEWER GOVERNMENTAL 402,000 446,915 44,915 11.2% A SEWER TAPS 21,000 16,000 (5,000) -23.8% AID IN CONSTRUCTION 29,000 0 (29,000) -100.0% INDUSTRIAL WASTEWATER 96,000 66,000 (30,000) -31.3% INTEREST 2,000 99,000 97,000 4850.0% OTHER 2,000 15,200 13,200 660.0% TOTAL REVENUES 6,666,000 6,328,967 (537,033) -7.8% ESTIMATE CURRENT CURRENT (OVER) MODIFIED YEAR UNDER PERCENT EXPENDITURES BUDGET ESTIMATE BUDGET VARIANCE ADMINISTRATION 283,920 259,859 24,061 8.50/0 TREATMENT 2,114,983 1,961,101 153,882 7.3% COLLECTION 1,136,784 11001,088 135,696 11.9% ENGINEERING 366,784 307,246 59,538 16,2% LAB 420,502 403,882 16,620 4.0% ADMINISTRATIVE TRANSFER 460,870 460,870 0 0.00/0 RETURN ON INVESTMENT TRANS 839,440 839,440 0 0.0% DEBT SERVICE 1,207,838 1,144,986 62,852 5.2% MISCELLANEOUS 24,226 24,000 226 0.9% TOTAL EXPENDITURES 6,855,347 6,402,472 452,875 6.6% BALANCE OF REVENUES 10,653 (73,505) (84,158) u i} a Memo to Lloyd V. flarrell August 14, 1992 Page 17 SANITATION FUND SUMMARY CURRENT YEAR BUDGET VERSUS ESTIMATE Pj:o _ LB~..~a•-__ ESTIMATE CURRENT CURRENT OVER MODIFIED YEAR (UNDER) PERCENT REVENUE DESCRIPTION BUDGET ESTIMATE BUDGET VARIANCE GARBAGE FEES-RESIDENTIAL 1,764,000 1,811,258 47,258 2.7% GARBAGE FEES-COMMERCIAL 2,090,000 1,726,725 (363,275) -17,4% SPECIAL PICKUP SERVICE 0 2,143 2,143 N/A LANDFILL PERMITS/CONTRACTS 203,000 202,937 (63) N/A CURBSIDE RECYCLING 0 2,000 2,600 NIA r SALE OF REFUSE SAGS 43,000 35,648 (7,352) -17.1% LICENSE FEES 21,000 23,892 2,692 12,8% INTEREST 0 8,400 8,400 NIA ADMINISTRATIVE TRANSFER 92,967 92,987 0 0.0% TOTAL REVENUES 4,213,967 3,906,770 (308,197) -7.3% ESTIMATE CURRENT CURRENT (OVER) MODIFIED YEAR UNDER PERCENT EXPENDITURES BUDGET ESTIMATE BUDGET VARIANCE ADMINISTRATION 186,351 189,336 (2,985) -1.6% RESIDENTIAL COLLECTION 1,380,189 1,401,672 (21,483) -1.64'0 COMMERCIAL COLLECTION 1,095,416 1,034,535 60,881 5.6% SANITATION DISPOSAL 612,039 546,397 66,642 10.7% ADMINISTRATIVE TRANSFER 358,885 358,885 0 0,0% DEBT SERVICE 293,000 293,000 0 0.0% TRANSFER LAND CLOSURE 45,000 45,000 0 0.0% MISCELLANEOUS 15,000 15,000 0 0.00/0 TOTAL EXPENDITURES 31985,880 3,883,825 102,055 2.6% BALANCE OF REVENUES 228,087 21,945 (206,142) , s% a r. Memo to Lloyd V. Harrell August 14, 1992 A,1n~u9a Nro) - De?~~ w►' Page 18 ~,,.-/fvr WORKING CAPITAL FUND SUMMARY rr9 CURRENT YEAR BUDGET VERSUS ESTIMATE ESTIMATE l/ M CURRENT CURRENT OVER MODIFIED YEAR (UNDER) PERCENT -REVENUE DESCRIPTION BUDGET ESTIMATE BUDGET VARIANCE i I GAS & DIESEL SALES 525,000 450,000 (75,000) -14.3% GARAGE PARTS 552,000 521,000 (31,000) -5,6% GARAGE LABOR 353,000 280,772 (72,228) -20.6% SUBLET REPAIR 475,000 284,738 (190,262) -40.1% MACHINE SHOP LABOR 129,500 94,306 (35,195) -27.2% MACHINE SHOP PARTS 49,943 34,,261 (15,682) -31.4% SALE OF SCRAP 20,000 12,000 (8,000) -40.0% WAREHOUSE SALES 1,980,000 11980,00( 0 0.0% TOTAL REVENUES 4,084,443 3,657,076 (427,367) " _10.646- ESTIMATE CURRENT CURRENT (OVER) MODIFIED YEAR UNDER PERCENT EXPENDITURES mm -BUDGET ESTIMATE `BUDGET VARIANCE EQUIPMENT SERVICES 1,899,657 1,617,110 282,547 14,9% MACHINE SHOP 172,624 164,424 8,200 4.8% WAREHOUSE 2,186,327 1,870,341 315,986 14,6% TOTAL EXPENDITURES 4,258,608 3,651,875 606,733 14.2% BALANCE OF REVENUES (174,165) 51201 179,366 (l r r, ki I s ftmo to Lloyd V. flarrell August 14, 1992 Page 19 MOTOR POOL FUND SUMMARY CURRENT YEAR BUDGET VERSUS ESTIMATE oao -f- ESTIMATE CURRENT CURRENT OVER MODIFIED YEAR (UNDER) PERCENT REVENUE DESCRIPTION BUDGET ESTIMATE BUDGET VARIANCE LEASE PAYMENTS 1,364,266 1,305,433 (58,833) -4.3% INTEREST 205,355 205,355 0 0.0% AUCTION SALE PROCEEDS 0 70,000 70,000 NIA ` MISCELLANEOUS 20,200 20,200 0 0.00/0 TOTALREVENUES 1,589,821 1,600,988 11,167 0,7'0 I ESTIMATE CURRENT CURRENT (OVER) MODIFIED YEAR UNDER PERCENT EXPENDITURE$ BUDGET ESTIMATE BUDGET VARIANCE ADMINISTRATION 58,833 57,572 1,261 2.1% DEBT SERVICE 505,000 505,000 0 0.04'0 VEHICLEIEQUIPMENT 1,026,988 1,025,988 0 0.00 TOTAL EXPENDITURES 1,589,821 1,588,560 11261 011% BALANCE OF REVENUES 0 12,428 12,428 / e r }I C SUMMARY OF RESPONSES TO QUESTIONS Proposed Budget 1992-93 i I 1. Human Services Committee Recommendation 2. Economic Development Contributions 3. a. Pay Plan Alternatives I b. Effect of more licensed professional counselors on the health plan. c. Explanation of Texas Municipal Retirement System funding mechanisms anc`. survey of metroplex cities contribution rates. 4. Salary Adjustments 5. Leisure Services Division Program Enrollment + 6. Leisure Services Division Personnel Detail 7. Environmental Health Budget Scenario for Full Recovery 8. Court Appointed Special Advocates, 9. Tax Exemptions 10. Mowing Costs for. 30 acres at North Lakes Park. 11. Miscellaneous AFF00347 I c r. i1 fi P 4 CITY of DENTON ~ Community Development Office 110 West Oak, sulte 8 w Denton, Texas 76201 (617) 383•7726 MEMORANDUM DATE: August 14, 1992 TO: Mayor and Members of the City Council FROM: Barbara Ross, Community Development Administrator SUBJECT: Human Services Committee Recommendations Attached is a chart showing the Human Services Committee (HSC) recommendations. The chart in( udes recommendations based on the current budget figure of $116,600 and a I% reduction figure of $114,444. Also included are HSC's original recommendations which are still supported by the Committee. Next week, three members of the Committee will submit a separate memorandum in order to bring your attention to some specific concerns regarding the funding of new agencies. During the HSC meeting of August 6, Mary Churchill of the Parkland Poison Control Center spoke to the group concerning the need for funding from the City of Denton, Ms. Churchill explained to the group that without adequate funding, the Poison Control Center would no longer be able to service calls from Denton. A total of $6,000 is being requested from the City, Funding is also being requested from the County, local hospitals and other cities within Denton County that utilize the service. The request for funding is for one year only. A bill pending in the State Legislature should provide adequate funding for the service in subsequent years. Ms. Churchill's presentation focused on the statistics regarding the number of ambulance calls that were avoided through use of the system. She also mentioned that the vast majority of culls coming into the Center from Denton are from individuals and private \ doctor's offices rather than the two local hospitals. Insufficient funding from Denton could mean that a mother calling in because her r, Y. a f Council (''9 Memorandum Page 2 t child had ingested a poison would be told that due to a lack of local funding the call could not be taken. Ms, Churchill explained to the Committee that any funding provided by local City hospitals, non--profit organizations, charitable organizations and Denton County would help defray the amount requested from the City of Denton, o After listening to Ms, Churchill's presentation and discussing the issues involved, the Human Services Committee voted unanimously to recommend that City Council allocate the funding necessary to continue the Poison Control Center services in Denton, The Committee felt strongly that these funds should not come from the human services budget but should be allocated from other sources. { Ms. Churchill is available to speak with the Council as a group or she can be reached at (214) 690-8066. She will be happy to answer any questions that you may have. Also, please feel. free to call me at 383-7235 if you have any questions or would like further information. Thank you, Barbara Ross c. i e 4~ e a 1 A 1 I 1 1992-1993 BUDGET RECOMMENDATIONS 4 1991-92 1992-93 1992-93 1992-93 AGENCY BUDGET PECOMMENDED ALTERNATE 1% ALTERNATE BUDGET BUDGET BUDGET SPAN (Social Service 26,000 26,000 26,000 25,740 Programs) Friends of the 33,000 33,000 33,000 32,670 Family Fred Moore Child 28,000 28,000 280000 27,720 Care Center Denton City-County 14,000 20,000 14,000 13,860 Day Nursery Community Food 21800 2,800 21800 2,772 Center RSVP 6,800 71000 61800 60732 HOPE, Inc. 51000 5,000 51000 4,950 CASA 0 5,000 0 0 LITERACY FOR AMERICA 0 31000 0 0 , TOTAL FUNDING $115,600,00 $129,800,00 115,600.00 114,44,00 r. .Y A 4 CITY ofDENTON, TEXAS MUNICIPAL BUILDING / 215 C. McKINNEY / DEN TON, TEXAS 76201 j MEMORANDUM j e TOs Lloyd V. Harrell, City Manager FROMs John F. MCOrane, Executive Director of Finance DATEt August 14, 1992 SUBJECTS ECONOMIC DEVELOPMENT CONTRIBUTIONS 1992-93 In response to a request made by Councilman Perry below are detailed Economic Development Contributions contained in thi3 1992-93 Proposed Budget. 1992-93 Proposed Economic Development Contributions city Municipal services/Economic Development office (based on 75% of budget) $134,709 Economic Development Contribution from Utility Fund to Chamber of Commer-e 80,000 Utility Candidate Lines Program 500,000 Freeport Tax Exemption 413,000 Indirect Contributionss Main Street Program 56,317 Airport Supplement (Operation, Debt and Ora . Match Expenditures lees Revenue) 168,896 Miscellaneous Administrative * 25,000 Hotel/Motel Tax Contributions 420.000 61,797,922 In addition to the above, the City offers utility "incentive rates" which would allow an average 138 reduction in charges although we have no active participants at this time. The City also contributes indirectly toward economic development by maintaining and promoting the quality of life for Denton residents via expenditures in the area of the City's infrastructure, public safety and parks and recreational activities. *Miscellaneous expenditures include staff time and resources expanded on development, planning, and processing in addition to that expended by the Economic Development office. If you have any queaticns regarding the above, or need additional information, please advise. KDslb AFF00346 8171566-8200 D/FW METRO 434.2529 CITY o/ awroNo rEXAS MUNICIPAL BUILDING / 115 E. McKINNEY / UENTON, TEXAS 76201 MEMORANDUM To: Betty McKean - Executive Director of Municipal Services and Economic Development From: Tom Klinck - Director of Human Resources Date: July 21, 3.992 Subject: 1992/93 Proposed Budget - City Council Requests Human Resources Issues This memo is to respond to requests by City council members on the following Human Resources issues in the 1992/93 Proposed Budget: 1. Pay Increase Alternatives considering projected Health Insurance costs increase of 15% 2. Texas Municipal Retirement System (TMRS) - survey of member city practices 3. Mental Health Providers - effect on Health Insurance Program PAY INCREASE/BENEFITS ALTERNATIVES ~ On January 1, 1992, with City Council approval, we implemented Phase I of a new, comprehensive, and more effective Salary and Performance Management Program. This provided us a new, enhanced salary structure and pay- performance" program that is designed to reallocate previously funded dollars for pay increases to more specifically recognize employees for their performance. Because funding was limited, initial implementation recommendations for this new program were conservative. A part of the initial recommendation was that, in the 1992/93 Budget, consideration be given for fully funding a 'pay-for-performance" matrix for non-civil Service employees and additional steps for the c.ommaUnfortunately rank s in the Police and Fire Department's pay programs. . the projections for the 92/93 Budget: do not allow for fully funding these program components, 8171566.8200 D/FW METRO 434,2529 c July 21, 1992 Memo to B. McKean - 1992/93 Proposed Budget - HR Issues Page 2 On January 1, 1992, the city also made the transition to a new, more responsive, and less costly Health Insurance Program through Philadelphia Life Insurance Company (PALICO). Even though this program has saved dollars for the City and provided improved benefits and lower premiums for employee dependent coverage, it is anticipated that with a medical inflationary trend of approximately 20%, our rates will increase approximately 15$. currently, with only a few months of ° claims data, it is difficult to accurately predict the exact rate increase. However, preliminary information P.?aggests that this 15% increase is as accurate as can be expected. A 15$ health insurance rate increase overall equates to about a 1 - 2% equivalent salary decrease for approximately 56% of the employees covering family members. This data is shown in Attachment A. Given the fiscal constraints of the 1992/93 Budget, we could not identify enough resources to sufficiently cover both increases in health insurance and salary increases of 4 - 5% in the labor market. However, the City Council may wish to coni:ider one of the following alternatives: I 1. A general across-the-board pay increase for all satisfactorily performing employees; OR 2. A reduced level pay plan implementation to the new Salary and Performance Management Program; OR 3. An increase in the TMRS contribution rate from the current 5$ to 6% or 7%, 2 to 1. (For every dollar the employee contributes, the City contributes two dollars.). These alternatives are intended to represent a reasonable attempt to assist employees in off-setting benefit cost increases and erosion of salaries to labor market increases. This further provides an opportunity to recognize them for their contributions to the City. (Please see Attachment B for complete cost details on the two salary increase alternatives outlined below.) Alternative #1 - a l.$, 2%, or 3% Across-the-Board (ATB) increase for all satisfactorily performing employees (Civil service and non-civil Service) including seasonal employees and regular step increases for eligible Police Officers and Fire Fighters. L . July 21, 1992 Memo to s. McKean - 1992/93 Proposed Budget - HR Issues Page 3 Alternative #1 (Attachment B, Page 1) - Cost Estimates: Alternative #1A - 1% ATB; Civil Service steps: - General Fund - $ 259,988 - All Funds - $ 378,058 Alternative #1B - 2% ATB; Civil Service steps: - General Fund - $ 453,769 - All Funds - $ 689,909 Alternative #1C - 3t ATB; Civil Service steps: - General Fund - $ 647,550 - Al) Funds - $ 11001,760 Rather than distribute pay increases across the board, which is no longer in line with the City's compensation philosophy, the Council may wish to consider implementing a modified pay-for-performance structure as follows. Alternative *2 - Alternatives that generall corres to the those listed above (Alternative 1) which would include oa 'modified implementation of the new Salary and Performance Management Program including: o No Market Adjustment to salary ranges for non-Civil service or civil service employees o No increases for seasonal employees o A "pay-for-per£ormancell matrix (PRI) for non-Civil service employees per Attachment B, page 2 -1B approximately 11 average increase -28 approximately 2.6$ average increase -3B approximately 3.4% average increase o Police and Fire Department employees (Civil Service) - Regular Step Increases for Police officers and Fire Fighters - a 2% Additional step to the Command Ranks for Police and Fire pay structures: - Police ranks - Corporal, SGT, LT, and CPT - Fire ranks - Driver, CPT, Battalion Chief, and Division commander . i A i July 21, 1992 Memo to B. McKean - 1992/93 Proposed Budget - HR Issues Page 4 y 1 Alternative 2 (Attachment B, Page 2) - Cost Estimates 9 Alternative #2A - General Fund - $ 303,158 - All Funds - $ 411,162 Alternative #2B - General Fund - $ 498,008 - All Funds - $ 760,633 Alternative #2C - General Fund - $ 652,738 - All Funds - $ 946,741 The advantages of Alternative 2 are as follows: 1) Support for the shift in philosophy to a pay-for performance pay plan. 2) Reduction of long-term compensation costs by beginning to move employees out of the first quartile (where increases are greatest) toward the midpoint. 3) Meet commitments previously made to employees to reward employees for performance. 4) Avoid establishing a precedent (by granting across the board increases) that is not in alignment with current philosophy. (Please refer to Attachment C for complete explanation of Alternative 3 as outlined below.] Alternative #3 - This alternative would incraasc• the City`s current TMRS contribution rate of 5% to 6% or 7%, 2 to .1 (For every dollar the employee contributes, the City contributes two dollars.). The attached memo from Eric W. Davis of the Texas Municipal Retirement System (Attachment C, part 1) identifies that a It or 2% increase in contribution rate could increase the employee's retirement benefits by as much as 20$ or 40% respectively. Additionally, in order to determine a more realistic estimate of the impact on current city employees' salaries, we developed a spreadsheet using a sampling of actual employees. Even using this conservative approach, we found the net increase to the average employee's retirement benefits to be 13% with a 6% contribution rate and 26% with a 7% contribution rate. (See attachment C, part 2). \ Furthermore, an advantage to this alternative is that the employee. would not be taxed on the additional contribution. A July 21, 1992 Memo to B. McKean - 1992/93 Proposed Budget - HR Issues Page 4 4 Alternative 2 (Attachment B, Page 2) - Cost Estimates Alternative #'2A General Fund - $ 3030158 All Funds - $ 411,162 Alternative #2B r~1 - General Fund - $ 498,008 - All Funds - $ 760,633 Alternative #2C - General Fund _ 652,738 - All Funds - $ 946,741 The advantages of Alternative 2 are as follows: 1) Support for the shift in philosophy to a pay-for performance pay plan. 2) Reduction of long-term compensation costs by beginning to move employees out of the first quartile (where increases are greatest) toward the midpoint, 3) Meet commitments previously made to employees to reward employees for performance. 4) Avoid establishing a precedent (by granting across the board increases) that is not in alignment with current philosophy. (Please refer to Attachment C for complete explanation of Alternative 3 as outlined below.) Alternative #3 - This alternative would increase the City's current TMRS contribution rate of 5% to 6% or 7%, 2 to 1 (For every dollar the employee contributes, the city contributes two dollars,). The attached memo from Eric W. Davis of the Texas Municipal Retirement System (Attachment C, part 1) tdentifies that a 1% or 2% increase in contribution rate could increase the employee's retirement benefits by as much as 20% or 40% respectively. Additionally, in order to determine a more realistic estimate. of the impact on current City employees' salaries, we developed a spreadsheet using a sampling of actual employees. Even using this conservative approach, we found the net increase to the average employee's retirement benefits to be 13% with a 6% contribution rate and 26$ with a 7% contribution rate. (See attachment C, part 2). \ Furthermore, an advantage to this alternative is that the employee would not be taxed on the additional contribution. j~ ,k July 21, 1992 a Memo to B. McKean - 1992/93 Proposed Budget - HR Issues Page 5 TMRS - Survey of Member cities c The attached memo from Ike Obi, Personnel specialist, provides some detail on the practices of other TbiRS cities concerning their retirement programs through TMRS. Primarily, we have included those cities we typically use as a part of our salary survey, a MENTAL HEALTH PROVIDERS - Effsct on Health Insurance Program Ike's memo also addresses information on some of the benefits we have reelized concerning the expansion of mental health providers on our health insurance program. While it is extremely difficult to assess a direct cost impact, there are { a number of positive intangible factors that have resulted. Please let me know if you have any questions or a need for other information concerning these City Council requests. J:LA - Thomas W. Klinck bmcc92.tk 7-21-92 r, 1 Attachment A ASSUMPTIONS 1. HEALTH INSURANCE RATE INCREASE OF 16% 2. CITY CONTRTIBUTES $189.76 PER EMPLOYEE PER MONTH 3. CURRENT ENROLLMENT DISTRIBUTION, Employee Only - 366 Employee & Spouse = 83 Employee & Child(ren) = 176 Employee & Family - 186 - TOTAL - - 799 4, ENROLLMENT DISTRIBUTION INCLUDES PART-TIME EMPLOYEES 56% of City employees have dependent coverage. Based upon enrollment distribution we will need at least, a 2% h salary increase to off-set the health insurance increase. I 1 Attachment A 1 )3b.wki 17-Jul-92 02;41 PM 1992/93 BUDGET PALICO RATE INCREASE TO EQUIVALENT SALARY INCREASE ASSUMES 16% RATE INCREASE COVRG/PROPSO RATE BNCHMK POSITIONS CURRENT* NEW** AMOUNT HOURLY EQVLNT HOURLY PALICO INSUR DIFF EQVLNT SALARY RATE RA,rE RATE (per mo.) INCR (per mo.) (per me,) (A) (B) (C) (0) (E) (F) (G) (H) Employee d spouse Firefighter-3 yrs $9.21 $107.00 $123.05 $16.05 .$0.09 1% $312.80 Police Officer-3yrs $12.34 1% Maint. Worker - 3yr $6.88 1% Lt Equip Oper-3yrs $7.71 1% Libr Page - 3yrs $6.14 2% a Cashier - 3 yrs $7.71 1% Lineman App I-3yrs $8.63 Employee 6 Children Firefighter-3 yrs $9.21 $70.00 $80.60 $10.50 $0.06 1% $270.25 Police Officer-3yrs $12.34 0.6% Maint. Worker - 3yr $6.88 1% Lt Equip Oper-3yrs $7.71 1% Libr Page - 3yrs $6.14 1% Cashier - 3 yrs $7.71 1% Lineman App I-3yrs $8.63 1% a Employee & Family Firefighter-3 yrs $9.21 $175.00 $201.26 $26.25 $0.15 2% $391.00 Police Officer-3yrs $12.34 1% Maint, Worker - 3yr $6.88 2% Lt Equip Oper-3yrs $7.71 2% Libr Page - 3yrs $6.14 2% Cashier - 3 yrs $7.71 2% Lineman App I-3yrs $8.63 2% * Does not includes $4/month for Network management **New rate shows employees' cost minus City's contribution P A (7 ba,... 1992/93 Compensation Proposal Alternative 1 Across-the-Board Increases-All Employees Percentage General Fund All Funds Alternative 193,781 311s861 1 A 1 % 387,662 823,702 1C IB 3% 681,343 9360533 Step Increases - Civil Service Only Fire Fighter 5,744 Police Officer 60,463 l Total Funding Required - Civil Service/Non Civil service Alternative General Fund All Funds 259,988 378,058 1A (1~ + Steps) 1B (2% + Steps) 453,769 689,909 IC (3% + *Steps) 647,660 1,001,760 Aosamotlooo as of 4/11/011 ~ayrolh 1"olodoo 11401411to leolodos 948400141/AmHorarY (Worker WNW No t)troeloro Adlustmsnto for VollooMro Command Menke No PAI 1r•olosees A tr t n PAQ b.,e1f92 1992193 Compensation Propou. Alternative 2 (No Market Adjustment) ,VMW Ahemadve 2A Alternative 28 Alternative 20 Aw hwfEmp (1.0+11) Ave krof nV (2.8%) Aw IncfEmp (3.4%) 01 62 03 04 01 02 03 04 01 02 03 04 FAR EXCEEDS 2.0 1.6 1.00 0.60 4.0 3.6 3.0 26 6.6 6.0 4.76 4.6 ~ FFEC JENTLV EXCEEDS .1.6 1.3 0.80 0.60 3.6 3.0 2.6 2.0 4.6 4.0 9.76 3.6 MEETS REQUIFEMFNTS 1.3 1.0 0.50 0.30 3.0 2.b 2,o 1.6 3.6 9.0 2.76 26 UNSATISFACTORY 0 0 0 0 0 _ 0 0 0 _ 0 0 0 0 PRI MATRIX COST 148,178 344,369 497,7110 2% COMMAND RAWS -POLICE 24,963 23,033 24,9113 2% OOMMAND RAWS -FIFE 63,809 83,806 63,609 STEP INCREASES - POLICE 60,463 80,483 80,483 STEP INCREASES - FOE 6,744 6,744 6,744 r TOTAL - GENERAL. FUND 303,168 4516,006 1162,730 TOTAL - ALL FUNDS 4110162 780,033 9460741 Assumptions as of 4f3f92 payroll looludes berwille hwludee structural adjustment to ocmmand ranks Does rwl Include SsasonaliTornpwary Empioyse Increases Does not Inolude Fxsnutive Employee Increases 44 r ~1 ~ I•C lC'.. ll i .r rrJ Ir ATTACHMENT C PART 1 M 1~ IS. i -.AS MUNICIPAL RETIREMENT SYSTEM 1200 TH INTERSTATE AC $11 4t1•IS77 STNOROFFICE6Ok 1215 AUSTIN, TEXAS 71781.1226 July 21, 1992 Y11s PAX Sl7/3 "333 AND U,& MAIL Mr. Ike Obi Personnel Specialist City of Denton 213 West. McKinney Denton, Texu 76201 I Bear Ikea I am vriting In response to your phone call on this date, Inquiring as to the possible Impact on future retirement benefits, should the City adopt a 6% employee deposit rate. As we have discussed previously, a member's TMRS benefit is based upon the total reserves accumulated before retirement. This Is to say, the higher the employee deposit rate, the larger the retirement benefit earned For example, should the City of Denton elect to adopt a 6% employee deposit rate In conjunction with 100% Updated Service Credit, an employee's retirement benefit could Increase by as much as 20961 likewise, an Increase to 7% employee deposit rate In conjunction with 100% Updated Service Credit could Increase retirement benefits by as much as 40%. The actual Increase an employee will receive will be based on the employee's salary istory, length of service, time until retirement, eta The effect of an Increase In the emplohyee deposit rate is indicated under Proposed Plans 2 and 3, 6% and 7% respectively, of the retirement estimates provided with the City's Updated Service Credit and annuity Increase study, transmitted to the City on July 21 (sample pages enclosed). Ike, should the City elect to adopt a 6% employee deposit rate, the ordinance providing 100% Updated Service Credit Including transfers, and 70*6 CPI Annuity increases would have to be readopted to remain effective. If we may provide any additional Information regarding this or any other retirement matter, please do not hesitate to call on us, e}n,erely, (I w Eric W. Davis Coordinator Member Relations EWD/dh pnciosures i , trmrat93 1 ATTAR DENT C 07124192 IMPACT OF 1 OR 2% TMR9 CONTRIBUTION RATE INCRE119ES ON FUTURE SENEFTTS PART 2 08:11 AM RETN EMENT ASSWWQ AN AVERAGE OF 3% SALARY NCR EASES T"ROUGN RETIREMENT' EFFECTIVE DATE FUTURE INTEREST ALLOCATIONS A89UMED TO BE 6% PER YEAR VwW*s AGE AS OF A--"ED TOTAL ASa MED CURRENT A99UMED F6p% 1 PLN 2 PLN 3 Off. OIFFDEC. 91 RETIR AGE SW AT AVERAGE MONTHLY SALARY ACTUAL RETIRMINT Oft SALARY AT RETIR 2:1 0% 2'1 7% 2:1 116 mm 216 II4L'R CUFW EMPLOYEES SALARY DSE " f'lij j it i x,40$ Now! (1886li t' t7,0i83 i"jJW11 s1p,141 11 [I If 11 ir;i 11 if®1 h ~ it r~liT!Mlfp ' si 11 i J,, i,~ l i1~,w,.~rN,; 1, 15 J IW Also 3: ' i 10 1 : p a,ai6, 6ti Ii4 , ~,i e,1i 7,p51 1r ¢ It 1 :4 1. It .1 aIM t~ .I 04o r 66 47 . , .1 718 1,839 3 062 6 6 8141 7ta01 1 , ,93 b 7,203 ` i 18 20 66 46 2,093 1,861 6,386 I 7,307 8,684 9,882 16 48 06 20 1,989 7,029 3,260 ! 1,238 1,442 1,064 14 30 66 40 2,134 1,930 6,272 6,921 8,824 7,666 13 26 39 66 39 4,097 4,833 9,700 9,430 11,096 12,783 ? 16 054 t' I 00 . ; 30 p p' d yam' FRB t qy 54 46 f,lKT7 3,40 1 fi~Q81 6,7b111 4;624 i 1 ?!F 11b, 41 0 1,773 l4,dit1 4,091 7,2p1'' p, 1d 16 1 fW lI61' t#8 g 7 e198. fN4W 89M; 701 I' ~ 13 24 24 31 06 1,940 2,017 6,360 } 6,793 8,829 7,806 16 37 86 .4 2,601 2,462 6,447 6,620 6,369 7,316 ! 1 24 ~ 27 65 39 0 1,699 4,773 " 4,840 6,704 8,609 ' 16 30 86 48 2,806 2,634 6,923 9,977 11,604 13,192 13 24 62 66 10 1,983 1,861 1,984 691 877 783 13 26 44 1,147 bovis 4440 gg114?, 0;78K 10 26 11$' : go tow i,In 4: 8t10. 71A'! B,Qpfi °16 Ip Aa p 10601 33.14$ 1,886 tp41'I' J16 1 4d 867 3#D 1~18h' S t i6 8,o18 81017 1 as ~ E6 41 1',d17 17791, &,7Jpg IF,ts218 ' 8r8'4~0 7,8fa 16 ' 41 66 24 0 1,226 2,418 1,181 1,378 1,694 1 2 40 86 34 1,716 1,436 2,917 2,074 2,982 3423 10 33 66 37 2,848 1,930 4,826 4,382 6,732 6.699 1b 61 66 22 2,809 21320 3,407 1,648 1,780 2,060 13 24 25 66 41 2,647 2,118 6,138 8,979 11,248 9,612 1b 1. IMPACT OF 1 OR 2% TMRS CONTRIBUTION RATE INCREASES ON FUTURE BENEFITS RETIREMENT ASSUMING AN AVERAGE OF 3% SALARY INCREAWE THROUGH RETIREMENT EFFECTIVE DATE } FUTURE INTEREST ALLOCATIONS ASSUMED TO BE 5% PER YEAR AGE AS OF ASSUMED TOTM ASSUMED CURRENT ASSUMED PL PLN 1 N 2 PLN 3 DIFF, vDIFT, DEC. 91 RETIR AGE SW AT AVERAGE MONTHLY SALARY (YW ACTUAL RE`nRMNT SALARY AT RETIR. 816 2:1 7% 2:1 1% INCR. 2% 04M EMPLOYEES SALARY . F, it l f R.3 Q .1,0!16 1 8715 , gyp1'016 1,189 , ib E 11 k ! ` + 9 Z~~12 bk048 y1A ~P,41$ ' i1 tZ4 " 7,l4S ~,f1s24 4,716 t 4,278 4,6 11 6,1186" i 9K It i. 1,? 10107 it A Irtj j: t"it 1,14¢ 10100' 24 86 42 0 1,410 4,699 ° 6,312 6,280 7,208 16 26 30 66 44 2,776 2,698 7,092 s 9,399 t0,687 12,282 11 23 4 43 66 39 2,839 2,634 4,714 6,128 6,803 6,428 8 20 28 66 46 2,102 1,889 6,808 7,984 9,187 10,640 13 24 44 66 33 2,274 2,078 3,749 c 3,274 3,698 4,128 21 44 es 0 106+Q1 x!,711 1,270 1,24 IsM 14 20 ~ 2$ a6: w 0 2,wo 48$1 4887 x406 700" 16 Q6,; '04 2,441 7,;# p 41DO 4,161 4,77,E 6ro1 1 24 38 A& 40 1,884 1,88x, a,8i4 4,297 119118 fh'r2& 14 ad: - t!!i' i,40 7,6QC 1,8Q4,!7sid. 0'" 5177 13 23 85 42 ^ 1,248 4,188 4,844 6,743 8,643 16 32 66 36 1,080 1427 4,190 3,789 4,438 6,123 16 41 86 44 3,404 3,168 6,262 86880 9,643 10,938 i 1 { 32 66 43 2,977 2,696 8,886 8,863 9,698 11,349 13 24 30 66 46 2,698 2,320 8,338 8,671 9,794 11,238 1 24 36 66',' 0 t,6Ai1 3 3 7.144 20470 2810 14 74 i9 0 1,7rf7` 4,017 ; s,tle~ 5,1 9,761 14 ' ~1~ iQ~ T,076> ';x,04a ' 1,4f9 " t,llQdr' 1,SW i ' . 24 0 i,iA1 ,i.W it83 1,160, 1,3l7 16 86: ;12 3y06a4 2,00 77115 9,Q06 1Q,730 12,385 1 42 05 28 1,899 1,861 1,667 1 2,101 2,462 2,829 14 63 86 2'6 3,963 3,993 6,627 2,986 3,606 4,044 16 2 26 66 41 0 2,029 8,239 8,781 7,961 9,142 16 44 66 27 1,812 1,781 3,181 1,833 2,146 2,472 16 26 32 66 44 2,470 2,305 6,936 7,979 8,980 10,298 11 2211, it, , Irmrat93c 07124192 IMPACT OF 1 OR 2% TMRS OGNTRIBUT ION RATE INCREASES ON FUTURE BENEFITS 08:11 AM RETIREMENT ASSUMIN43 AN AVERAGE OF 3% SALARY MOSES THROUGH RETIREMENT EFFECTIVE DATE FUTURE INTEREST ALLOCATIONS ASSUMED TO BE 6% PER YEAR Vwlabl" A03E AS OF AS3UMk0~ TOTAL. ASSUMED CURRENT ASSUMED PLN 1 PLN 2 PLN 3 DIFF. DWF. DEC. 91 RETIR ALIE SW AT AVERAGE MONTHLY SALARY (CURRENT) ACTUAL RETIRMNT PBVCCRE SALARY AT RFTIR. 'I 6% 2:1 6% 2:1 7% 2:1 1% INCR. 2% INCR. EMPLOYEES SALARY 2n els 43 1,738 10742 40002 45,824 %4b0 7,8Q8 16 ti9 ' d45 14' Q 2,W1 41071 9w 1;04 1,249 13 e46 341. U 1y07 3,989 3,alt7 4473 6,129 18 ?J6 412 41 2,8112 i2,4T0 1F,300 7.WS 4Ad6 Y,9fs3 is 26 23 :42 0 1,2:18 47110 4,701 BG#b !1,471) ib 27 33 66 37 2,298 1,608 3,770 3,881 4,601 6,181 14 26 38 66 42 3,632 3,168 8,832 8,374 9,647 11,082 13 24 4 29 86 42 2,892 2,366 6,827 7,796 0,121 10,601 16 40 66 28 0 1,282 2,806 1,661 1,799 2,046 14 24 23 66 44 0 2,029 6,817 8,348 9,813 11,278 16 00 2►. IA"k;lt 21644 I;#,614 1} 04 2.031, 2,!!01 14 93 l'<S +N1 1,711 1~80b 90786 !5,878 04441 ?AM I 'k ' E , lit : ~ 11) 2,1$? ,1,r4r ;,1;0418 ' 4oG 8145 ~ 1Q e . 1 OCi 0 1;210 3,749 3,1:el. ArM46 5,160 1. 1411 4R5 445 4!,84;1' 9,1 1%t49 k, 9,1141 1;174 11,4'b ~ iC s11 ✓ 26 86 43 0 1,488 4,649 N417 8,338 7,264 16 26 39 66 37 5,702 6,632 11,683 11,102 12,819 14,725 13 26 36 86 37 1,948 1,747 4,117 3,990 4,839 6,337 14 26 48 66 24 1,831 1,887 2,838 1,423 1,868 1,912 14 68 66 11 0 1,330 1,747 319 389 420: 14 24 E6 08 3,718' 9,7'!5D B,D X1 4,2d2 4,816 11 3# : ; d0 0' 1,b99 4,1 iQ 0,lklri 4,174? i 15 . 1 : 6~ 27 1r04~1` Ir4Q7 2,!117 1,W8 114 , ~Nt 0 1,11 4,1#7 +r6tA: 4,.142 4,1+4, 14 26 7 8' 101 16 234 4 2+446 2,~p ~ 211 a6 # ~ el,~'184 _ 24 86 47 2,092 1,966 6,380 9,088 10,683 12,181 14 26 47 66 29 1,911 1,867 2,766 2,148 2,314 2,838 i 1 61 66 43 3,433 3,188 4,662 8,118 8,764 7,788 c 21 62 86 12 4,048 3,874 4,110 801 962 1,132 8 20 66 6G 11 1,817 1,663 3871 440 607 1 24 I r. trmr&Wo. 07124192 IMPACT OF 1 OR 2% TMRS OONTWBIfI ION RATE iNCREA3E8 ON FIJTUNE BENEFITS 08:11 AM RETIREEMENT ASSUMING AN AVERAGE OF 3% SALARY INCREASES THROUGH RETIREMENT EFFECTIVE DATE FUTURE INTEREST ALLOCATIONS ASSUMED TO BE 6% PER YEAR A PLN 1 PLN 2 PLN 3 ^DIFF. DOFF. Var~~ AGE AS OF ASSU1i1E0 TOTAL ASSUMED CURRENT ASSUMED DEC. 91 RET1R AGE SVC AT AVERAGE MONTHLY 3ALARY CU ACTUAL RfeTli%INT PBVC SALARY AT RETiFt 6% 2 1 8% 21 7% 2:1 1 % 1NCR 2% iN[sPl EMPLOYEES SALARY 7 B,b6p ~ 94 27 40 Q 2sON 067 " 412 4" MO 10 1I 1 Ati 4i St,3B8 20673 7~,62q a,311 9,fi04 10,961 13 24 !sG t10 2,it+4: 2,417 3,84® 2.l 3,QIa 0x474 a 1 37 3,832 2,788 6,342 61918 8,884 7,908 s 14 26 42 86 6,098 4,884 6,72f, 0,0321 16 30 06 38 1,782 1,888 ,098 61 86 31 3,198 2,69E 3,812 1 3,184 3,630 4,181 10 24 w 26 30 66 38 1,399 1,469 4,013 3,068 4,632 6,2x7 16 66 66 16 3,276 3,188 4,133 'i 1,232 1,404 1,617 1 1 39 0209 Ir,t~91 80941 01064 '7,0160 1t: VIZ. fl' ' 8, 1,2 4,14n F 4,958 5.!411 6,587 Y 1 i,82A 2,179 ?r44II 14 2a 76 1,858 1,864 3`443 2 4' 2,306 !4,829 : 3,D89 3,031a 4,179 a 1G 76 ' ll~ O,Q81 14 Q 1,400 4, I 4,4. f 40 66 43 3,328 2,788 6,087 7,726 8,896 9,974 11 1 27 ,I3 0 1,473 6,090 6,066 7,190 8,338 22 86 36 46 06 40 3,637 3,040 6,176 6,196 7,002 8,064 28 46 06 40 1,638 1,861 4,362 ,064 0,731 7,712 ? 10 21 0 41 06 36 1,986 1,760 3,491 r 3,187 ' 16 (41 2,74E 1,9x'0 11,9 f 0r 16 bfj :42 2,sy1Y 2902 , B,QiP' ,1 ~,0p1 , .1q.Bb"1' 12.20A d +4~. 1 ~84a I r4a2 4~?Ar of I d9 q~0~90 8,sa48 14 0 St,118 " 8,7110 b,Ml1 $13044 7,?h,~ 1A 4,7` 1G 18 2,809 " ,4,918 07..:... 1 All: 3q' 27 06 42 2,716 2,731 8,153 9,843 10,909 12,080 10 32 66 30 1,830 1,673 4,061 3 3,692 4,220 4,878 16 0 2,029 6,881 6,880 8,886 7,904 16 33 28 Bb 41 66 27 1,422 1,606 3,089 1,791 2,090 2,414 ' 14 - 17- - 1223 1L- --1,710 613 806 14 26 66 {-AVFFiA(1F~T_ 1;i9~L ?fig r MINOR" . i t CITY of DENTON, TEXAS MUNICIPAL BUILDING i 215 ti. McKINNEY DENTON, TEXAS 76201 G EXECUTIVE BRIEF TO: Thomas W. Klinck, Director of Human Resources FROM: Z. Ike Obi, Human Resources Specialist Benefits and Insurance DATE: July 23, 1992 SUBJECT: 1992/93 HEALTH INSURANCE AND TMRS ISSUES FOR CITY COUNCIL This memo is to respond to your questions concerning the following issues: o Effect of Licensed Professional Counselors on the Health Plan. o TMRS funding mechanism. Effect of More Licensed Professional Counselors On the Health Plan_ The expansion of our network provider to lnclUJe Licensed Professional Counselors (LPC) and mental health professionals has had a positive impact on our health plan, Under the current plan, we are able to provide quality services, using local providers. Employees are pleased with the improved access that the current arrangement has brought to our health plan. The current arrangement also improved access to the City's Employee Assistance Program (EAP), We will assess the financial impact of expanded access to local mental health providers once our Utilization Review Committee is formed. Mr, Dave Palatiere (Coopers and Lybrand) is in the process of forming the Utilization Review Committee, f Texas Municipal etiremen~ Sy_!itenM Funding Nechanism. The Texas Municipal Retirement System (TMRS) is a "defined contribution" plan, Unlike in a "defined benefit" plan, which uses a benefit formula to pre-determine retirement benefits, in a defined contribution plan, such as TMRS, the method of funding benefits is based upon fixed contribution rates. This me s that retirement benefits depend upon the retiree's accumulated f ds a ~i the rate of Inflation at retirement, However, TMRS uses Updated S :vice Credit to hedge retirement benefits against inflation, This is ac omplished by using the last three years of the employees' earr,ongs to c culate the monthly benefits to be paid at retirement. 817!566.8200 DIPW METRO 4342519 i Y I I1 f Benefits and Insurance Issues for City Council July 24, 1992 Page 2 The City of Denton is one of three cities In our survey that make the employees' portion of the TMRS contribution (see Exhibit). This was cj approved by the City Council in a year when the-e was no funds for salary 1 adjustments, as an enhancement to employee compensation and benefits packages. Our survey (see Exhibit) also shows that most TMRS-member cities in our job market have improved their retirement programs by adopting a 6 or r 7% employee contribution rate. According the Mr. Eric Davis (of the Texas Municipa) Ret)rement System in the attached letter, dated July 17, 1992) a 6 ° or 7% employee contribution rate could increase an employee's retirement benefits by as much as 20 or 40%, respectively. In our case, using a very conservatlf,, estimate, a 1% TMRS rate increase could produce as much as a 15% increas,j in retirement benefits. Clearly, a 1% increase in contribution rate would yield a better and a more sustainable compensation for the employee than a 1% salary increase, while costing the City less. The attached exhibit shows how the City of Denton compares with TMRS-member cities within the metroplex. If you have any questions, please let me know. Thank you. ,lam ~L Z. Ike Obi` Exhibit ccbenrgt,prn r EXHIBIT 1992 TMRS CONTRIBUTION RATE CITY C'OXTR.% CITF'S EMF'LEE EMPLEE SEP. AND CLRRENT % PAID FIRE RATIO CONTR. BY PROG. RATE C I T1' DE\TO.X 5% 2: 1' 5.80'x; 5% 1' 1'- 1 704 ADDISON 6% 2:1 8169% 6% I-N ARLINGTON i% 2:1 11,88% 7% 1'-7% CARROLLTON i% 2:1 8.63% i% DESOTO 5°% 2: 1 6150% 5'6 1' DCC'A\1'ILLE 7% 2: 1 10152% 7°c\ \ FARMERS 7% 2:1 10.28% 7% \ BRANCH GRAND 6°% 21 1011-1 1% 600, IN N PRAIRIE GRAPEVINE 5% 2:1 7.32'6 5% F { IR1'T\'G i% 21 10.355° -r%_ \ ' I.EI; ISVI LLF 5% 2: 1 6.89% 5% \ \ XESQUITE i% 2:1 11.82% 7%~ PLANO 6% 2:1 8.14% 6 RIC'HARDSO\ iX 2:1 11 .67% i°; X tmrsty hEl' 1'=YES; \'_X:. i TI.[ ld:...i IC T M F ' TEL ~MJ:511-J'r'U- jk9.i gjJa FV: ATTACHMENT C PART 1 r~ % 100 NpRTfS INTERSTATE S Ac S17 /111511 'TEXAS MUNICIPAL RETIREMENT SYSTEM ST OFFICE boy 1115 AUSTIN, TEXAS 1N1U1115 July 21, 1992 YW PAX S11/3WS333 AND u.& MAIL 1 Mr. Ike Obi Personnel Specialist City of Denton 213 West McKinney Denton, Texas 76201 , Dear Chet 1 am writing in response to your phone call on this date, Inquiring as to the possible impact on future retirement beneflts, should the City adopt a 6% employee deposit rate. As we have discussed previously, a member's TMRS benefit Is based upon the total reserves accumulated before retirement. This is to say, the higher the employee deposit rate, the larger the retirement benefit earned. For example, should the City of Denton elect to adopt a 6% employee deposit rate in conjunction with 100% Updated Service Credit, an employee's retirement benefit could Increase by as much as 20%i likewise, an Increase to 7% employee deposit rate In conjunction with 100% Updated Service Credit could Increase retirement benefits by as much as 40%. The actual Increase an employee will receive will be based on the employee's salary history, length of service, time until retirement, etc. The effect of an increase In the employee deposit rate Is Indicated under Proposed Plans 2 and 3, 6% and 7% and annuity Increase study, transmitted to the City on July 21 (sample pages enclosed). Credit Ike, should the City elect to adopt a 6% employee deposit rate, the ordinance providing 100% Updated Service Credit Including transfers, and 7096 CPI Annuity Increases would have to be re-adopted to remaln effective. if we may provide any aMllonal Information regarding this or any other retirement matter, ;Iaase do not hesitate to call on us. erely, W, V3 Qi."O Eric V, Davis Coordinator Member Relations EWD/dh Enclosures / Srmra190o ATTA( ENT C 07124192 IMPACT OF 1 OR 2% TMRS CONTRIBUTION RATE INCREASES ON FUTURE BENEF?TS PART 2 08:11 AM F*T*EmENT ASSUMING AN AVERAGE OF 3% SALARY INCREASES THF40UGH RETIREMENT EFFECTIVE DATE FUTURE INTEREST ALLOCATIONS ASSUMED TO B5 6% PER YEAR Va -WA-e AGE AS OF ASSUMED TOTAL ASSUMED CURRENT ASSUMED PLN 1 PLN 2 PLN 3 DIFF. DIFT. DEC. 91 WIFIR AGE SVC AT AVERAGE MONTHLY SALARY kCURREIM A ACTUAL RFTIRAMNT PSVC SALARY ATRETIR 6% 2:1 6% 2:1 Ili, 2:1 1% INCR. 2%INCR EMPLOYEES SALARY Employs 42 331P4188 $41O 10 $1064 s ;"1',083 $7pQS1 ! 89,141 11 / Data d{! QO` 34' 1 1,853 ?,736 8,i88 3,849 13, , ab aF 4 x;,w1 2,320 tI,BKi 7,zra a,t~4,? a,es1 to ' ~ 45... 9Y' .Q .,ilt01B ' 7 'K,17;! 4,112 ~ 7,0¢1" • ' 1 AQ 011: :QA 4,3M 4,44 9,00', ' S,71iQ d,715A 7,801 15 36 66 47 1,718 1,839 3,862 6,906 6,415 7,283 ~ 111 28 86 46 2,093 1,861 6,346 ! 7,307 8,684 9,882 15 48 06 20 1,989 2,029 3,256 1,238 1,442 1,884 14 30 66 40 2,144 1,900 6,272 6,921 8,824 7,856 13 36 39 66 39 4,897 4,833 9,700 9,430 11,096 12,783 16 "s 'a0 db na o 0 0a +144 2". 0 r llli 48 1,$77' :1.438 3,48 '~i,Q6i 8,7'90 d,8~14 11 d6 41o t,77o 8,d1ao9i, 7,2:01' e;a~a ~a 2,947 2,M 6,436; 6,096 8,839 'i 8,701 13 21 . da o idea I 1- 4iifFO , '.b,er3a d,!!f)8 y5 31 06 41 1,940 21017 6,360 'i 6,790 6,829 7,886 S 16 37 66 39 2,501 2,462 4,44-4 i 6,628 8,369 7,316 13 24 27 66 39 0 1,699 4,773 4,840 6,704 1 ' 16 30 66 48 2,806 2,634 6,9123 ? 9,977 11,604 13,192 > 13 24 62 66 16 1,983 1,861 1,964 691 877 783 13 26 X1 84 49 20 1,147 8,310 4W "y,a07 a,7d6 16 14 1 6t8 : 42 2,1.97 1;724 4,497; 8497"1 7,0e :8,060 18 n ; ~ db ~a ' 0 ` ` 1,864 9,148' T,daa 9,5101 2,J11 1 } 37. 0~ 2,642 6,10 y : G l i5; ,4,010 . ; e,917 195 it. as OG :141,:ii 1,317 41,797 8,2oa 14sG3d t1,6Qa 7 f8 ' 1B 41 66 24 0 1,224 2,418 1,181 1,378 1,b94 i 40 86 34 1,718 1,436 2,917 2,674 2,962 3,423. 10 33 66 37 2,848 1,930 4,826 4,882 6,732 8,689 16 51 86 22 2,809 2,320 3,407 1t 111 1,760 2,060 13 24 28 66 41 2,647 2,118 6,138 6,979 8,20 9,612 16 2 4 TiI~ IRS T ~ , ~ • ~ 1 / ~.J ~'w . ~ / t trmr4t93a.' 07124192 IMPACT OF 1 OR 2% TMRS CONTRIBUTION RATE INCREASES ON FUTURE BENEFITS 08:11 AM RETIREMENT ASSUMING AN AVERAGE OF 3% SALARY INCREASES TWoDLW RETIREMENT EFFECTIVE DATE FUTURE INTEREST ALLOOATIONS ASSUMED TO BE 6% PER YEAR GE AS OF ASSUMED TOTAL ASSUMED CURRENT ASSUMED KIN 1 KIN 2 PLN 3 DIFF. D1FF• VariablN AGE-A-9--0-F- DEC. 91 RETIRAGE SWAT AVERAGE MONTHLY SALARY GURRENI) ACTUAL RETIRMNT PSVC CFIC SALARY AT RETIFL 6% 2;1 6% 2:1 7% 2;1 1% INCR. 2% INCR. EMPLOYEES SALARY 86 0 1,008 1,$7!I 8eli 1,016 1,14e1 1 4 f!4 4x1: 3;684 2,71 fi,04 b,94S 7`,83p Y,019 11 IxrI 4p ! 1, 1411 2,405 2,320 4,7t® , 4,2.28 4,810 Om 1 24 d- f 91 dF, 3t ,~,~QGt 1, 97 +1,ti T 4, 6,043 0,1622 ' 23% .4$ ..1x1413 1,106 ~,6p1, +1,264 8,07.3 6,7411 16 24 06 42 0 1,410 4,F99 6,312 9,240 7,208 16 30 66 44 2,776 2,696 7,092 9,396 10,687 12,282 11 23 43 66 39 2,939 2,634 4,714 6,128 6,803 8,428 8 20 29 66 46 2,102 1,889 5,808 7,984 9,167 10,640 13 24 44 66 33 2,274 2,076 3,749 3,274 3,688 4,128 21 ~l 00 0. 1,801 'z,?'11 1,2 1 1,494. 1,525., iA, 20 M ,,;i~ d6 29 0 2,0?A 1~RIb1: ",5,8117 '8,908 7€ti4lf'' 1 24 38 BB C 2,rµ1 ' ?,3x0, $000$ 4,151 4,T7R 5,491" 1 ae 40', 1,884 1,867 5611 4,297 4,908 6,:*28 Z4 e, a 4a' 1,6 4 7 asae la,e ► 11,x'1' • 1a 04 23 86 42 0 1,249 4,188r 4,844 6,743 8,643 16% 32 66 36 1,880 1,627 4,190 3,789 4,438 5,123 16% 4t 66 44 3,404 3,188 8,262 ; 8,890 9,643 10,938 i 1 32 86 43 2,977 2,698 6,886 8,663 9,898 11,349 13 24 30 86 4b 2,598 2,320 6,338 8,671 9,794 11,238 1 24 00 66 76 0 1,689 %W ? A144 2,479 2,613 f4 94 28 88 pg, 0 Vol 4,447 6,0"L 6 00 0,761 14 II1 4!8 2,3611 x,476 9,0411 1,4111 t,806 1,549' 1 I 1 0 1,141. ~,1Q4', q3 1,1110 f~317 1 ?!5 41 2!1 86 42 S,C$4 30082 T~715 ' 9,OWb 10,790 126106 I6 42 66 28 1,899 1,861 1,667 2,101 2,462 2,829 14 26 63 66 26 3,963 3,993 6,627 2,966 3,606 4,044 16 2 26 66 41 0 2,029 8,239 8,781 7,981 9,142 16 44 66 27 1,812 1,781 3,181 1,833 2,146 2,472 16 28 32 66 44 2,479 2,306 6,906 7,979 8,980 10,293 it c j I trmrat93o.~... 07f24192 IMPACT OF 1 OR 2%TMRS CONTRIBUTION RATE INCREASES ON FUTURE BENEFITS i 08;11 AM RETIREMENT ASSUMING AN AVERAGE OF 346 SALARY IN(RE/18ES T11R01113H 19ETIRElAENT EFFECTIVE DATE FUTURE INTEREST ALLOCATIONS ASSUMED TO BE 6% PER YEAR VartabN+ AGE AS OF A88UMEb TOTAL ASSUMEb CURRENT ASSUMED PIN 1 PLN 2 PLN 3 OIFF. DIFF. f DEC. 91 RETIR AGE SWAT AVERAGE MONTHLY SALARY (CURRENT) ACTUAL RETIRMNT PSVC CRC SALARY AT RETWL ' 6% 2:1 6% 2:1 7% 2:1 1% INCR. 2% 1~K ~ EMPLOYEES SALARY 43 1#796 10742 40W2 6,04 6140 7,89$ 1A' 14 2 041 4,071 {r40 1104 1,249 1a J; 9fi n ti,4G7 t~989 ? , 30917 4#79 6,120 1b TI! ql!oaj l~G 41 9188 8,410 81+"x, 7,C~4S 91106 6,963 19 26 :1 It ,4 p i,228 4y110 4,x01 6W ; 01470 1 33 85 37 2,298 1,608 3,770 3,881 4,501 6,181 14' 26 36 66 42 3,632 3,168 8,832 8,374 9,647 11,r 13% 24 29 66 42 2,992 2,366 6,827 7,796 9,121 10,1 16% 40 66 26 0 1,282 2,906 1,661 1,799 2,046 14% 24 i 23 86 44 0 2,029 6,817 8,348 91813 11,278 16% 28% A3 9~,y6y 12K ~9+1y1 9*0 ~1r$O I 1p O~t14 x/0A1, 2,4101 11 39 p6, 4~ 1,71`1 i.1"+m ',~'y 16/6 4,441 i 1 i0, 2,102 10747 1,Q9d 40 444 61i~ 1 i0 x1 e+li c 0 i 211s 3,739.. 3,738 6,18 r 26 ftwari 1b Iv '1 q0 ~ St,8s2t? 1 If p~~lY9 1,0174 x,11,1 r 96 43 0 1,486 4,949 t 6,417 9,338 7,254 16 26 39 96 37 6,702 6,632 11,683 11,102 12,819 14,726 13 25 36 96 07 1,948 1,747 4,117 3,990 4,839 6,337 14 26 ' 46 as 24 1,831 1,887 2,838 1,423 1,968 1,912 14 68 96 11 0 1,339 1,747 319 399 420 - 14 24 A6 b6 i~6 3,7"19 3,781). 6! 018'!16; x,242 4,876 y i 30 0 1,339 13,6x1 x,102 .7,00. 4,176.3 1!i +IQ 3 4!6 ii 1 1/40T 7,A17 ti, f,SMS 11862 ! 1 r1?16 ' 1Ii $ . it Ar 4 1417 ,42 41 . ' d6 140 0 1,b1Q0 :r: t:tAIR j: I ; ~ ~ ~6 ~ 41 2,446 ~,'~i► d,48A; .,i;J~Q 8,4116 4r~1 16 24 86 47 2,092 11966 8,380 9,088 10,683 12,181 14 26 47 96 29 1,911 1,667 2,766 a 2,148 2,314 2,838 1 61 86 43 3,439 3,168 4,662 ` 6,116 8,764 7,788 21 62 66 12 4,046 3,874 411110 901 962 1,132 8 20 56 96 11 1,817 1,663 1,897 387 440 507 1 24 ti IMPACT OF 1 OR 2% TMRS CONTRIBUTION RATE INCREASES ON FUTURE BENEFITS RETIREMENT A88U ING AN AVERAGE OF 3% SALARY INCREASES THHOUGH RETIREMENT EFFW"VE DATE FUTURE INTEREST ALLOCATIONS ASSLI MED TO BE 6% PER YEAR AGE AS OF ASSUMED TOTAL ASSUMED CUW104T ABSUd1E6 PLN 1 PLN 2 PLN 3 RIFF. DOFF. DF_C. 91 RETIR MIIE WC AT AVERAGE MONTHLY SALARY CURFIE ACTUAL, RETIRMNT PSVC CAL SALARY AT RETIR. - 6% 2:1 8% 2:1 7% 2.1 1% INCR 2% INCR. EMPLOYEES CYRS) SALARY. II, 0 bb4 7 b,66Ii' 1 1 dd7 i Ate' I iii;' , 1,~a , , to .~M►. I!!i, ill~,i ii41 2 x,b~C1 1 7~Ib®Q b~311 9>04 40 10 411112 b, .`31! 42 pp ?y1:14 2p17 I} t 1 ioil % 42 66 37 3,832 2,788 6,342 6,918 8,884 7,908. 14% 26 36 66 38 1,782 1,888 6,m 4,884 6,728 6,821 155% 61 66 31 3,198 2,698 3,812 3,184 3,630 4,181 ' 10% 24 t 30 66 38 1,399 1,469 4,013 3,868 4,632 6,237 F 1520 66 86 18 3,276 3,168 4,133 I 1,232 1,404 1,617 1 1 as 0 G.bB~ 8,dw41 11,980 7,tf00 t 1I, 1 ' ( 43 p 1,272.. 40140,' ; !{y968 IC,b11 8,567 r 1 26 44 81S 25? . 1,8.55 f~ 304115' , 1;8 d ;;02p. ?,44d 14 1i 'dIi II 8b 139, 'dr2iK 2,306 4.00,'': f I 3,x89 3,191t 4071 r 1b I • . . • 0 1 4, ! 1 A 64s 6, , 8,ap f .t 14, ,4001 17 40 66 43 3,328 2,788 6,887 7,7?5 8,896 9,974 11 7.3 86 43 0 1,473 6,098 f 8,066 7,198 8,338 .5, 1 22 48 66 40 3,637 3,040 6,176 6,195 7,002 8,064 26 36 35 85 46 1,938 1,851 4,362 8,064 8,731 7,712 10 21 I 41 66 36 1,986 1,759 3,491 3,187 3,860 4,203 13 24 ' , I ~ ¢4 x',748 ~ f,pN4 ate' ; 3,5194 +4~ 4~93D ~ 16 I,I, I, 43 1'9pq hod B'1dd :I b,4y9Q dy,.4yi.,~8~ 114 :1 it 14 NF QS 37 1,a1a 4,ar' 4,Q1b 4,79, 10 _ i 10 ' 880 86 42 2,716 2,761 8,1113 9,843 10,889 12, tr i ! e 3662 4~220 4,878 1b 38 1,630 1,673 4,051 06 32 28 66 33 0 2,029 6,881 6,8w 8,886 7,904 16 41 66 27 1,471 1,586 3,089 1,791 2,090 2,414 4 14 66 - 17 - - - - --1X710 _ 613 508 5 - 14 - - CAVEFiMlF~T - 1304 26%~ f r. t CITY of DENTON, TEXAS MUNICIPAL BUILDING / 215 E. McKINNEY / DENTON, TEXAS 76201 EXECUrIVE BRIEF f~ TO: Tnomas W. Klinck, Director of Human Resources FROM: Z. Ike Obi, Human Resources Specialist Benefits and Insurance DATE: July ?3, 1992 I SUBJECT: 1992/93 HEALTH INSURANCE AND TMRS ISSUES FOR CITY COUNCIL { This memo is to respond to your questions concerning the following issues: o Effect of Licensed Professional Counselors on the Health Plan. o 1MRS funding mechanism. Effect of More Licensed Pr(?fessignal Counse)Vs_On_the Health__Plan; The expansion of our network provider to includa Licensed Professional Counselors (LPC) and mental health professionals has had a positive impact on our health plan. Under the current plan, we are able to provide quality sarvices, using local providers. Employees are pleased with the improved access that the current arrangement has brought to our health plan, The current arrangement also improved access to the City's Employee Assistance Program (EAP). We will assess the financial impact of expanded access to local mental health providers once our Utilization Review Committee is formed. Mr. Dave Palatiere (Coopers and Lybrand) is in the process of forming tho Utilization Review Committee. Texas Municioal_Kgti_r_em of Sy,~tem Funding M ghia;;i_sm: The Texas Municipal Retirement System (TMRS) is a "defined contribution" plan. Unlike in a "defined benefit" plan, which uses a benefit formula to pre-determine retirement benefits, in a defined contribution plan, such as TMRS, the method of funding benefits is based upon fl;ced contribution rates. This means that retirement benefits depend upon the retireo's accumulated funds and the rate of inflation at retirement. However, TMRS uses Updated Service Credit to hedge retirement benefits against inflation. This is accomplished by using the last three years of the employees' earnings to calculate the monthly benefits to be paid at retirement. F' 8171566.8200 D/PW METRO 434.2529 Benefits and Insurance Issues for City Council July 24, 1992 Page 2 The City of Denton is one of three cities in our survey that make the k employees' portion of the TMRS contribution (see Exhibit), This was approved by the City Council in a year when there was no funds for salary adjustments, as an enhancement to employee compensation and benefits packages. Our survey (see Exhibit) also shows that most TMRS-member cities in our job market have improved their retirement programs by adopting a 6 or 7% employee contribution rate. According the Mr. Eric Davis (of the Texas Municipal Retirement System in the attached letter, dated July 17, 1992) a 6 ` or 7% employee contribution rate could increase an employee's retirement benefits by as much as 20 or 40%, respectively, In our case, using a very conservative estimate, a 1% TMRS rate increase could produce as much as a 15% increase in retirement benefits, Clearly, a 1% increase in contribution rate would yield a better and a more sustainable compensation for the employee than a 1% salary increase, while costing the City less, The attached exhibit shows how the City of Denton compares with TMRS-membar cities within the metroplex, If you have any questions, please let me know, Thank you. J Z, Ike Obi Exhibit ccbenrgt,prn c . i ENHIL:T 1992 TMRS CONTRIBUTION RATE s ~ I CONTR.°i CITY'S EMPLEE EMPLEE SEP. CIT1' AND CLRRENT % PAID FIRE RATIO CONTR. By FROG. _ RATE CIT1Y DENTON 5% 21 5.80'/ 5% 1'-1a°k ADDISON 6`/ 21 8.69% 6% N N ARLINGTON 7% 21 11.88% 7% N T-7% CARROLLTON 7% 2:1 8.63% 7% N N DES.:)TO _ 5°/ 2.1 6.50% 5% 1' N DL'CANVILLE 7% 21 10.52% 1% N N FARMERS 2: 1 10. '28% 7% N N BRANCH GRAND 6% 2:1 10.24% 6% N N PRAIRIE GRAPEVINE 5% 1 ; .32'0 5% `z' IR%'ING % 21 10.95% N LEWISVILLE 5% 21 6.89% 5110 N N HES~LITE 7% 2:1 11.82% 7% N N PLANO 6% 2:1 8 14% 6°4 N N RIC'HARDSON 7% 21 11.67°°/ 7% N N tmrsty KEY: 1'=YES; N=NO r I 4 /n . CITY of DENTON, TEXAS MUNICIPAL BUII.DING / DENTON, TEXAS 76201 / TELEPHONE (817) 508.8307 Office of Me City Manager t MEIWIDF2AP7DUM TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager f DATE: August 13, 1992 SUBJECT: Salary Adjustments Contained within the 1992/93 Budget. Although it has been represented that all salaries will be frozen for 1992/93, there is a small exception about which Council needs to be aware. In both the Civil Service areas of police and fire, there are a limited number of employees who will receive a "step" increase some time during the 1999/93 budget year based upon length of service. In the fire area, some seven individuals are so effected with a dollar amount of $5,075 and in the police area some 50 Individuals will receive a total of $55,379. Both of these dollar amounts have been included within the proposed budget and further action will not be required by the Council. I have attached a copy of the pay plans adopted for the Police and Fire Departments during last year's Mercer program. Whereas all steps for other city employees were eliminated with the new pay plan and a shift made to a pay for performance system, this type of system is not allowed under State Civil Service law. Therefore, the individuals involved will receive salary adjustments in the range of 4-5% some time during the upcoming fiscal year, I have also attached memoranda from the Police and Fire Departments P further explaining this situation. Should you have further questions about this item, please feel free to contact me. L1 y V. Harrell City Manager LVH:bw AMM0019B Attachments c 4 • i; r, L- I L a r Exhibit H City of Denton Proposed Pay Plan for Fire r 1991/1992 Base Position Rate 1 Year 2 Years 3 -Years 4 -Years Fire righter $240500 $25,480 $26,499 $27,559 $28,518 Driver $30,335 Captain $360248 t Batt. Chief $40,559 Div. Comm. $420500 1 t t I t 1! I! i i J• ! a L_i L L _1 --.1 l/ 1 r f r 1 1 f fr , ; t Sxbibit G city of Denton + Proposed Pay Plan for Police 1991/1992 n Besse Position Rate 1 Year 2 Years 3-Years 5-Years 7-Years 9-Years Ponca Offiaor $23,910 $25,129 $26,411 $27,758 $291174 $30,661 $31,773 Corporal $320300 sergeant $350500 Lieutenant $390435 ` captain $43,752 I I i `q ,f . r A i MEMO #92-049 JlJl.1 ~EC'Q T0: Mr, R. svehla, Deputy City Manager FROM: J. L. Cook, Jr., Fire Chief DATE: 14 July, 1992 sUBJECTi FY 1992 PROPOSED BUDGET y 1 You requested two items during our weekly visit relative to our proposed FY 1992-93 Budget, First, you asked for a list of those } persons who will be eligible for step increases during the budget year. Seven of our employees will be eligible to receive increases. Funds for theses increases are included in our budget , dollar proposal. amount Figure for these increases lists is $5~075personnel. The total FIGURE ONE <r step Due Yearly Increase Date Increase Name Morris, Audie 4 year 10/03/93 $ 959 Hempstead, Stanley 3 year 01/08/93 $ 795 Weldon, Chad 3 year 01/08/93 $ 795 Whiddon, Mark 3 year 01/08/93 $ 795 Joh,san, Chris 3 year 06/11/93 $ 353 Birdwell, Mika 1 year 02/28/93 $ 6689 89 Dixon, Jeff You also wanted an itemization of motorpool costs, uniforms, protective clothing and capital items in our upcoming budget. Please list below. 0050 - Adainistration A DeSCri&Jon Amount ccount $ 9141 Lease copier 51724 250* 8508 Motorpool (Replacement Vehicles) $ 2•1, * Will result in $3,000 reduction in 8104 (Fuel) and $2,500 in 6342 (vehicle Maintenance). Net cost is $17,750. c F 1 a 14 July, 1992 Page 2 0051 - Operations c ou Description 8108 Uniforms A punt 8121 Protective Clothing $ 36,500 8508 Motorpool $ 36,967 0052 - Prevention $134,497 i Agsm nt Descr i do 9103 Office Machines ~0053 - "a $ 10,000 c un Desc._. rintion , 8106 Medical Supplies Amount 8508 Motorpool $ 65,000 $117,809 As you can see from above, the only actual capital items are the copier in Administration and two (2) P.C.'s in Prevention. The bulk of our costs are in Motorpool. I hope that this information that you wanted. Please contact me if is the additional information. YOU need JLC/bf I k II` 1 1 CITY OF DENTON MEMORANDUM ti TO: Rick Svehla, Deputy City Manager I FROM: Sandra Bailey, Statistical Services Supervisor, Police Department DATE: July 28, 1992 SUBJECT: 1992-93 Budget Request Listed belov are the figures you requested from the Police Department 1992-93 budget request. Individual police officers and their step increases are listed on the attached page. 8031 SWORN PUBLIC SAFETY , 8108 UNIFORMS 55379 27 8508 MOTOR POOL 49, 127 existing 177,909 9141 nev 15,840 LEASE COPIERS 8,250 S306,505 1 'r r. E s STEP INCREASES IN 1992-93 BUDGET YEAR BEARDEN, DAVID 11151 KIZER, SHANE 744 BERNAL, DAVID 696 KRONENBERGER, KEVI 1,566 BINKERT, DALE 1,202 LANE, DON 1,142 BOYDSTON, DOUG 1,347 LATSON, GREG 703 BRETT, JAMES 1,195 LEAVELL, RANDY 11050 BROWN, JIMMIE 1,535 LEE, BRYAN 1,582 , BRYAN, JAMES 11399 LOZANO, BOBBY 1,688 BURSON, SCOTT 11031 MACK, ALVIN 1,538 CABRALES, JUAN 1,566 MCGRATH, THOMAS 361 CONRAD, DANIEL 11151 MORGAN, ZANE 696 COPELAND, CRAIG 1,747 PADILLA, ARTHUR 1,137 CREAMER, LEE 1,031 PARKEY, BENNY 585 DELATORRE, DANIEL 1,031 RAY, BOBBY 565 ERWIN, JOE 843 SAENZ, FRIEDA 11031 FITZGEARLD, CRAIG 422 SIMMONS, BRIAN 696 FLETCHER, SCOTT 11031 SMITH, KEITH 1,538 II FOSTER, RUSTY 1,739 STEADHAM, DANNY 696 GRELLHESL, JASON 1,566 SUMMERS, CHARLOTTE 1,702 GUNNELLS, VIRGINIA 1,145 SWEET, MICHAEL 744 HARTSFIELD, DEREK !,570 TAYLOR, MIP:E 560 HORN, BRIAN 11059 THEODORE, BILL 563 JAMESON, L. B, 11702 TURNER, MARK 1,147 f JENKINS, SCOTT 11055 WEBER, LEE 563 I JOHNSON, RON 1,399 WENDT, DAVID 1,932 KIDWELL, TODD 1,202 WHITE, ROGER 585 I TOTAL - 55,379 1° r 1 A "r cirr &r 1Dzmrom, rsXA! MUNICIPAL SUILDJNG / 215 E. M<KINNEY / DENTON, TEXAS 76201 " r } MEXORANDU 9 TO: Betty McKean, Executive Director, Municipal Services and Economic Development FROM: Alicia Mentell, Superintendent of Leisure Services DATE: August 10, 1992 SUBJECT! LEISURE SERVICES DIVISION PROGRAM ENROLLMENT The attached Leisure Services Division program enrollment figures were compiled in response to a request by city council as to the division's class enrollment numbers. The format of this summery explains each cost centers program enrollment in terms of the brochure season and year it coverst identifies each program by name; states the fees charged in dollar amountst Includes all participant minimums and maximum, where applicable= has total enrollment numbers per program; and reflects the actual number of those who had registered for a particular program which may have been cancelled due to policy and/or guidelines, if additional information or clarification is needed, the Leisure services Division is prepared to provide all pertinent data, Alicia A. Mentell 8171566.8200 D/FW METRO 431.2529 ` ,i `t. Leisure Services Division Denton Parks and Recreation Department September, 1991 to August, 1992 PROGRAM ENROLLMEN7 AQUATICS 4 summer 1992 Brochure Program Fee `lin/!-lax Enrollment SC Lifeguard Skills Test Free - A 3 - SU Lifeguard Training 90 "/20 21 SU Beginner Swim Lessons SU Session I (6 classes) 32 6/10 51 SU Session [I (5 classes) 32 6/10 46 SU Session [II (6 classes) 32 6/10 55 SU Session IV (5 classes) 32 6/10 34 SU Session V (4 classes) 32 6/10 22 SU Adv. Beginner Swim Lessons SU session 1 (4 classes) 32 6/10 23 so Session [I (2 classes) 32 6/10 13 SU session 111 (2 classes) 32 6/10 19 SU Session IV (2 classes) .32 6/10 18 SU Session V (2 classes) 32 6/10 13 SU Intermediate Swim Lessons SU Session 1 (2 classes) 32 6/10 10 SU Session II (2 classes) 32 6/10 l0 SU Session III (1 class) 32 6110 6 SU Session [V (1 class) 32 6/10 5 SU session V (1 class) 32 6/10 9 SU Water O's Swim Lessons SU Session 1 (7 classes) 16 315 35 SU Session 11 (9 classes) 16 315 43 SU Session III (8 classes) 16 3/5 38 SU Session IV (8 classes) 16 3/5 35 SU Session V (8 classes) 16 3/5 33 SU water Tots' Swim Lessons SU Session I (5 classes) 16 3/5 22 SU Session 11 (5 classes) 16 315 24 SU Session II[ (3 classes) 16 315 12 SU Session IV (2 classes) 16 315 7 SU Session V (4 classes) 16 315 14 SU Splash Day N/A N/A 2S0 SU Father's Day Special N/A N/A 325 SU July 4th Celebration N/A N/A 600 SU Wet, Wild a Wacky Day N/A N/A 350 sU Back-To-school Special N/A N/A Not yet held SU Labor Day N/A N/A Not yet held I•W-Fall/Winter Brochure, 1991-92; SP-Spring Brochure, 1992; SU-Summer Brochure, 1992 11-Aug-92 r A Leisure Services Division Denton Parks and Recreation Department September, 1991 to August, 1992 PRCGRM ENROLLMENT ATHLETICS y Fall/Winter, 1991-92 Brochure Program Fee Min/tfax Enrollment j FW- - Fall Adult Softball Leave 330 8/20 "4 teams 4 FW Adult Co-Rec Volleybail 125 3/20 10 teams ATHLETICS Spring, 1992 Brochure Program Fee -_M in/Max Enrollment SP Adult Co-Rec Softball 340 8/20 it teams SP Adult Women's softball 340 3/20 5 teams SP Adult Men's Church Softball 340 8/20 9 teams r E ATHLETICS Summer, 1992 Brochure Program Fee Min/Max Enrollment SU Adult Co-Rec softball 340 8/20 14 teams SU Adult Men's Softball 340 8/20 ? teams SU 2nd Annual Just-Hoop-It Tournament 35 3/20 12 teams FW-Fall/Winter Brochure, 1991-92; SP-Spring Brochure, 1992; SU-Summer Brochure, 1992 1l-Aug-92 L r igust 10, 1992 Unfunded Requests 1 Regular Positions 1 aitions 0 87-88 88-89 89-90 90-91 91-92 92-93 Recreation Leaders to full-time at 1.0 0.5 1.0 1.0 North Lakes and Denia ~I Receptionist at ML1: 1.0 1.0 1.0 Receptionist at 1.0 Senior Center Part-time Secretary 0.5 0.5 k.. for Departmental Support Recreation Leader 0.5 1.0 for Childrents Programs r I f 4 k t +Y l~ I I a - August 10. 1992 Leisure Services Division Personnel Detail for Regular Positions Cot Cantu 87-88 88-89 89-90 90-91 91-92 92-93 , General Fund Recreation 3.0 3.0 3.0 3.0 3.0 3.0 Administration Marketing 1.0 1.0 1.0 1.0 1.0 1.0 Children's programs - - - - - Civic Center 1.0 1.0 1.0 1.0 1.0 1.0 Dania Center 2.5 2.5 2.5 2.5 2.5 2.5 Senior Center 2.5 2.5 3.02 3.0 3.0 3.0 r Aquatics - - - - - - Athletics 0.5 0.5 0.5 0.5 0.5 -3 I MLK Center - 7.01 3.0 3.0 3.0 3.0 North Lakes Center 2.5 2.5 2.5 2.5 2.5 2.5 Tennis 1.0 1.0 1.0 1. 0 1.0 1.0 Golf - - - - - - Therapeutic 1.0 110 1.0 1.0 1.0 1.0 Recreation TOTAL 15.0 18.0 18.5 18.5 10.5 18.0 1. Opening of new Martin t.uther King, Jr. Recreation Center, to include supervisor, recreation specialist, and recreation leader. 2. Expansion of Senior Center to include enlargement of part-tile recreation leader to full-time position. 3. Proposed elimination of Athletics Supervisor position. I (f August 10 "192 I,eisurA "erv.Jce Division Personnel Detail for Regular positions Cost- C e 87-88 88-89 89•-90 90-91 91-92 92-93 reatln'ri Fund reation - - 0.51 0.5 0.5 0.5 nistrat ion 0 1.0 1.0 1.0 Children's Progi'tIlps 1.0 1.0 1. 2 Athletics 0.5 0.5 0.5 0.5 0,5 - 1.0 1.0 1.0 1.0 1.0 Tannic 1'0 2.5 3.0 3.0 3.0 2.5 TOTAL 2.5 4 I 87-88 88-89 89-90 90-91 91-92 92•-93 I o 15.0 18.0 18.5 18.5 18.5 1810 ~g~g~'al Fund ~ 2.5 3.0 3.0 3.0 3.0 2.5 Recreation I't?~ dRJW TOTAL 17.5 20.5 21.5 21.5 21.5 20.5 I 1• Addition of part-time secretary to support increased demand, 2, Proposed elimination of Athletics Supervisor position. I 1 I A I I' 1 I C17Y of DLNTON, TlXAS MUN0PAL BUfLDWG / 215E MCKINNEY / DENTON, TEXAS 7820t M E M O R A N D U M • a s a s a n w s s a TO: Betty McKean, Executive Director for Municipal Services and Economic Development FROM! Alicia A. Mentell, superintendent of Leisure Services DATRi August 13, 1992 SUBJECT: Leisure Services Division Personnel Detail The attached Leisure Services Division personnel detail figures were compiled in response to a request by City Council as to the division's personnel positions. The format of this summary explains each cost centerts personnel detail for regular positions in terms of the privious four years, current year and proposed year. Information is broken out by General Fund and Recreation Fund. It also includes grand total personnel numbers for the division and unfunded requests for regular positions. If additional information or clarification is needed, the Leisure Services Division is prepared to provided all pertinent data. A Alicia A. Mentell Attachment AJJ004AC 8171666.8200 0/FW METRO 434.2629 1 !x , Leisure Services Division Denton Parks and Recreation Department September, 1991 to August, 1992 PROGR 1N E`lROLLME`Fr M CHILDREN'S PROGRAMS 1 Fall/Winter. 1991.92 Brochure Program Fee Alin/fax Enrollment FW After School Action Site Borman 60 20/35 35 Evers 60 20/35 35 0innings 60 20/34 34 Hodge 60 20/35 25 Houston 60 20/51 51 Lee 60 20/35 3-Z Nfc\'air 60 20/35 34 Rayzor 60 20151 51 ,Vilson 60 20/68 68 FW Holiday Camp (one day to two weeks) 15 8/28 33 FtiV Kid's Day Off - Dinosaur Days i5 9/28 18 FW Kid's Day Off - Omni Odyssey 15 9/28 28 CHILDREN'S PROGRAMS Spring, 1992 Brochure Program Fee }fin/tax Enrollment SP Summer Camps Sunshine Kids-Session 1 92 23 max 23 Sunshine Kids-Session it 87 28 max 28 Sunshine Kids-Session 111 37 28 max 28 Sunshine Kids-Session IV 87 28 max 28 Sunshine Kids-Session V 37 23 max 23 Sunshine Kids-Session VI 87 23 max 29 Sports Camp-Session 1 92 28 max 23 Sports Camp-Session V1 37 28 max 23 Discovery Camp-Session It 101 28 max 23 Discovery Camp-Session IV 96 28 max 23 Art Camp-Session 111 92 28 max 28 Art Camp-Session V 87 28 max 23 Before/After Care-Session 1 20 `7/A 25 Before/After Care-Session Il 20 N/A 29 Before/After Care-Session ill 20 N/A 23 Before/After Care-Session IV 20 N/A 31 Before/After Care-Session V 20 N/A 22 Before/After Care-Session VI 20 N/A 23 SP Aft. Sch, Action Site Family Picnic Free N/A 325 SP Summer Aft, Sch, Action Site Prog, Houston Elementary 85 35 max 35 Rayzor Elementary 85 35 max 35 F'N-Fall/Winter Brochure, 1991-92; SP-Spring Brochure, 1992; SU-Summer Brochure, 1992 11-Aug-92 1 1 ;I ' j Leisure Services Division Denton Parks and Recreation Department September, 1991 to August, 1992 PROGRAM ENROLLNEW CHILDREN'S PROGR MS Spring, 1992 Brochure Program Fee Min/Max Enrollment SP Kid's Day off-Spring Break Camp 15 3/23 34 (1 day SP Kid's Day Off-Dallas Nature Center 15 3/23 1S fl day SP Annual Easter Eggstravaganza Free N/A 750 CHILDREN'S PROGRAMS Summer, 1992 Brochure Program Fee Min/Max Enrollment SU Summer Food Service Program Phoenix Park Free N/A 95 Fred Moore Park Free N/A 45 Denia Park Free V/A 45 Civic Center Park Free N/A 110 Houston Elementary Free N/A 35 Rayzor Elementary Free N/A 40 SU We "B" Wednesdays - Clowning 5 6/12 10 SU We "B" Wednesdays - Candlemaking 5 6/12 8 FW-Fall/winter Brochure, 1991-92; SP-Spring Brochure, 1992: SU-Summer Brochure, 1992 ll-Aug-92 i i AI Leisure Services Division Denton Parks and Recreation Department September, 1991 to august, 1992 PROGR,-1,\f ENROLLMENT CIVIC CENTER t FaII/Winti.r, 1991-92 Brochure Program F-- ---flax Enrollment FW Poise with Pizazz 14 ---1'1S~__ -______J00 _ FW Spook Review 0 Free X/A CIVIC CENTER Spring, 1992 Brochure Program Fee Alin/Hax Enrollment "Pinocchio" Vagabond Puppet Theater 0 N/A --'---_---129 CIVIC CENTER Summer, 1992 Brochure Program Fee TI/Max Enrollment SU Kaleidoscope of Summer Free _ - N/A IA - 80 - - Concerts on the Square Fr - 7312 SU Starise Free V 1,80 SU Poise with Pizazz Free :~/A ?260 12 12150 Not vet held FW-Fall/Winter Brochure, 1991-92; SP-Spring Brochure, 1992; SU-Summer Brochure, 1992 11-Aug-92 r. r1 , ,I! Leisure Services Division Dent(i Parks and Recreation Department Se tember, 1991 to August, 1992 PROGRAM E,N'ROLL„ ; r DENIA RECREATION CENTER Fall/winter, 1991-92 Brochure Program Fee Min/Max Enrollment FW Children's Beginning Ballet Session 11 16 6/10 t0 ` Session [[1 16 6/10 g Fly Juggling Free N/A 17 By Preschool 50 8/14 1 0 FIN Playschool 33 3/14 12 FN Tumbling Tots Session 1 is 6/10 it Session 11 is 6/10 11 FW Introduction to Gymnastics Session I 18 6/10 I1 Session 11 15 6/10 kl FW Gymnastics Session I is 6/10 12 Session Ii 18 6/10 14 Session IV is 6/10 8 FW Father and Child Mountain Getaway 53 4/8 4 Fw Red Cross Standard First Aid Session I 25 6112 10 Session II 25 6/12 19 FW Dog Obedience 34 5/20 20 Fly Beginning Country/Western Dance Session 1 24 6/8 20 Session 11 24 6/8 FW Teen Dances Session 1 4 N/A 30 Session 11 4 Y/A 15 Session 111 4 N/A 8 FW Red Cross Babysitting Session I to 6112 19 Session iI 10 6/12 14 FW Halloween Lock-In Free 30/100 8 Fly Dog Obedience 34 5120 Fly-Fall/Winter Brochure, 1991-`-2; SP-Spring Brochure, 1992; SU-Summer Brochure, 1992 11-Aug-92 C. MWWWW~ ti i Leisure Services Division Denton Parks and Recreation Department September, 1991 to August, 1992 PROGIUM ENROLLMENT DENIA RECREATION CENTER Spring, 1992 Brochure Program Fee Nlin/}lax Enrollment SP Juggling Free N/A 17 s SP Children's Beginning Ballet 18 6/10 6 SP Children's Beginning Ballet 13 6/10 SP Juggling Free N/A 20 SP Beginning Country/Western Dance Session I 24 6/8 8 N001 Session II 24 6/8 6 Session 111 24 6/8 Session IV 24 6/8 10 SP Playschool 29 8/14 12 SP Preschool 47 8/14 14 SP Tumbling Tots Session 1 18 6/8 8 Session 11 is 6/8 18 SP Introduction to Gymnastics Session I 18 6/10 12 Session It 18 6/10 20 SP Gymnastics Session I 13 6/10 14 Session 11 18 6/10 20 SP Mount Fort Canoe Overnight 73 5/7 5 SP Rock Climbing I - Intro Session II 26 5/8 5 Session 111 26 518 8 SP Rock Climbing 11 - Intro 66 5/8 9 SP Spring Break Summit Trip 94 5/8 6 SP Dog Obedience 34 512r 20 SP Red Cross Babysitting 10 6/' 10 I•-W-Fall/Winter Brochure, 1991-92; SP-Spring Brochure, 1992; SU-Summer Brochure, 1992 11-Aug-92 l~ p n I Mllll •w 1? r Leisure Services Division , Denton Parks and Recreation Department SeEtember, 1991 to August, 1992 PROGRXM ENROLLMENT DENIA RECREATION CENTER Summer i992 4 Brochure Program Fee Niin/Max Enrollment SU Children's Beginning Ballet 1s 6/10 SU Juggling Free N/A 17 SU Beginning Country/Western Dance 24 6/8 20 SU Dog Obedience 34 5/20 20 SU Playschool 29 3/14 12 SU Preschool 47 3/14 10 SU Tumbling Tots Session I 18 6/8 11 Session 11 18 6/8 It SU Beginning Gymnastics Session I I3 6/10 11 SU Advanced Beginning Gymnastics session I 18 6/10 19 FV-Fall/Winter Brochure, 1991-92; SP-Spring Brochure, 1992; SU-Summer Brochure, 1992 11-Aug-92 i I I R~ Y r _ a Leisure Services Division Denton Parks and Recreation Department September, 1991 to August, 1992 PROGRAM ENROLLMENT GOLF DRIVING RANGE Fall/winter. 1991-9' Brochure Program Fee Min/Max Enrollment M Adult Beginner 42 4/6 ; session I 9 GOLF DRIVING MNOE Spring, 1992 Brochure Program Fee Min/Max Enrollment SP Adult Beginner 42 4/6 7 session I GOLF DRIVING RANGE =__..----------------°==summer, 1992-V _ Brochure Program Fee Min/Mar. Enrollment SU Junior Beginner 42 4/6 4 session I 4-) 4/6 6 session II SU Adult Beginner 42 4/6 6 session I 42 4/6 6 Session tI SU Adult intermediate 42 4/6 2 Session II 42 4/6 2 Session III SU Ladies Beginner 42 4/6 7 Sesaion•,I 4) 4/6 S Session II Fw-Fall/Winter Brochure, 1991-921 SP-Spring Brochure, 1992; sU-Summer Brochure, 1992 11-Aug-92 r r Leisure Services Division` Denton Parks and Recreation Department ~ September, 1991 to August, 1992 PROGWI ENROLLMENT --°-----`-!6'1RTIN-LU7 ER-KING. J_~RECREATION CENTER Fall/Winter, 1991-92 Brochure Program Fee tiro Enrollment ---------------------s---lax Fw Kid Connection Free ------°-40---_- FW Kid's Kooking, Too t3 3 3 max Fly Shape Up Aerobics /15 6 FW Talent/Fashion Show 15 6/15 11 MV Neighborhood Halloween Party l NIA 5O 1,W A Visit With Santa Free N/A ~ 0 ~ 1 N/A "0 r Freethrow/3 Point Tourney 40 Session I 1 6/10 Session 11 2 6/10 5 Session 111 3 6/10 5 >UTTIN LUrHER KING, JR. RECREATION awrER Spring, 1992 Brochure Program Fee Min-/M-ax- Enrollment SP Shape Up Aerobics 19 15 SP "Say No To Drugs" Rap/Poetry Free 9N/A 13 SP Sieepover 400 Session 1 2 ?.0/40 Session if 30 20140 34 SP Senior ceramics 2 5 3 3//112 2 6 MARTIN LUTHER KING, JR, RECREATION CENTER Summer, 1992 Brochure Program Fee tiro---- Enrollment SU Kid Connection Mini-Daycamp Free N/A SU Juneteenth:Softball Tournament 145 3/14 _ + SU Hasketball Clinic SU Basic Automobile Care for women 47 10/20 12 SU Juneteenth Celebration Free 8/12 g ee N/A MV-Fall/Winter Brochure, 1991-92; SP-Spring Brochure, 1992; SU-Summer Brochure, 1992 11-Aug-92 p4 je • 11 5Leisure services Division Denton Parks and Recreation Department September, 1991 to August, 1992 PROGRAM ENROLLMENT NORTH LAKES RECREATION CENT ER i Fall/winter, 1991-92 Brochure Program Fee Min/Max Enrollment FAy Amateur Radio Certification 1 5115 15 Fl' Gymnastics o Session 1 13 5/9 9 Session II 13 5/9 9 Session 111 13 5/9 9 FW Preschool Gymnastics session I 13 5/9 9 a Session 11 is 519 9 Session [II 13 5/9 9 Fly Body Shop - Aerobics 19 N/A 75 FW Aerobic Choreography Clinic 1..0 10/25 20 Flo Buns, Hips, Thighs & Tummies 19 N/A 75 FW Okinawan Karate Do 3615 5/10 10 FW Rock Climbing - Intro I 32 5/3 7 FN Amateur Radio Certification 1 5115 15 NORTH LAKES RECREATION CFANTER Spring, 1992 Brochure Program Fee Min/flax Enrollment SP Tumbling-Beginning Session I Is 5/9 6 Session II 1S 5/9 6 SP Tumbling-Intermediate session I Is 5/9 5 Body Shop 16 N/A 75 3P Aikido Session 1 40 N/A 20 Session II 40 N/A 20 Session 111 40 N/A 20 SP Children's Beginning Ballet 13 6/10 6 M-Fall/Winter Brochure, 1991-92; SP-Spring Brochure, 1992; SU-Summer Brochure, 1992 I1-Aug-92 C i 1 f Leisure Services Division Denton Parks and Recreation Department September, 1991 to August, k992 PRCCiRk%i ENROLLMENT NOR'T'H LAKES RECREATION CENTER_________________ Summer 1992 Fee Alin/~4ax Enrollment Brochure Program , - -5 SU-----^ 16 N/A Body Shoe N/A 75 SU Buns, Hips, Thighs & Tummies 16 40 N/4 20 SU Aikido 16 6/10 SU Children's Begi^ning Ballet SU Tumbling-Beginning is 5/9 S Session 1 Is 5/9 s Session 11 10/70 16 SU Cheerleading & Dance Clinic FW-Fall/Winter Brochure, 1991-92; SP-Spring Brochure, 1992; SU-Summer Brochure, :992 11-Aug-42 r~ 4~ ii ,V ~I 1 I! i 1 Leisure Services Division Denton Parks and Recreation Department September, 1991 to August, 1992 PROGRAM ENROLLMENT e SENIOR CFNTER - Fall/winter, 1991-92 Brochure Program Fee `din/Max Enrollment Prostate Seminar FW Grandparents Da ie5 `/A 76 Ff4~ Malibu Grand Prix Fl S/13 65 Creative Movement Free N/A ?1 FN Ornament Making Free N/A 14 FW C.P.R. 10 4/10 FW Taco Bell Lunch 1.5 N/A 35 FW Investment Seminar Session I Free N/A 12 Session 11 Free N/A 4 FW Stress Management Free N/A 3 FW Lung Screenings Free N/A 59 FW volunteer Appreciat?,)n Ceremony Free VA 120 FW King and Queen of Hearts Free N/A 75 FW Prescription Workshop Free N/A 15 FW Mind and Body with George Free N/A 30 FWJ Travel and Tours San Antonio 265 20/43 21 FW Short Trips Mystery Trip 3.5 10/14 14 Trinity Meadows 12.5 10/14 20 State Fair Fort Worth Stock Show/Rodeo 21 12/41 44 FW Senior Art Workshop Free N/A 122 FW Ceramics Workshops Session 1 16 5120 52 Session II 16 5/20 13 FW Candle Making with Sarah 5 N/A 7 FW Greeting Card Workshop Free N/A 35 FW Self-Indulgence Beauty Make-over Free N/A 6 FN Quilting Free N/A 59 FW Holiday Cooking-Vegetorian Style Free N/A 27 Fiv Small Engine Maintenance 11 413 11 F`W-F'alt/Winter Brochure, 1991-92; SP-Spring Brochure, 1992; SU-Summer Brochure, 1992 11-Aug-92 c I Y. s E s t Leisure Services Division Denton Parks and Recreation Department Sciptember, 1991 to August, 1992 PROGR.-1.N ENROLL` ENi' SENIOR CENTER Fall/Winter, 1991-92 Brochure Program Fee Nlin/Max Enrollment rA Seminars Crime Prevention Free N/A 10 Yeteran Service Office Free N/.A 17 Ques/gins. w/w, Texas Legal Free N/A 5 FEU Drop-In Activities Recreational Bridge Free N/A 314 Bridge ;light Free N/A 72 Billards Free N/A 4304 Table Games Free N/A 4924 i Game Night Free N/A 258 Gospel Singing Free N/A 48 Creative Writing Free N/A 4592 FW Health and Exercise Blood Pressure Checks Free N/,~ 332 Blood Sugar Screening Free N/A 142 Foot Problem Screening Free N/A 23 t Eye Glass Adjustment Free N/A 64 Glaucoma Screening Free N/A 18 Stretch'n Tone Free N/A 2284 Hearing Loss Info,/Free Evai, Free N/A 11 Dynamic Health-Session I Free N/A 20 Dynamic Health-Session II Free N/A It Fitness Goals Program Free N/A 10 Denton Senior Walkers Free Nl~, 14 Flu Vaccines Free N/A I36 Fw xialloween No-Tap Bowling Tourney 5 35 FW Senior Spcoktacular Free N/A 55 FW Evergreen Gala 3 N/A 138 FW Blue Ribbon Bazaar 10 N/A 738 F'W Chior and Rhythm Band Free N/A 1003 I.1V Line Dance J5 N/A is FW Ballroom Basics Session 1 l5 N/A 16 Session-II 15 N/A 15 I1'I senior Players Free N/A 00 FW-Fail/Winter Brochure, 1991-92; SP-Spring Brochure, 1992; SU-Summer Brochure, 1992 II-Aug-92 f t tt ~I e Leisure Services Division Denton Parks and Recreation Department September, 1991 to August, 1992 t PROD %I EN-ROLLMEw SENIOR CENTER Fall/winter. 1991-92 " I Brochure Program Fee Min/?lax Enrollment FW Monday )lunchers Galleria 10/23 12 Olla Podrida d 10/23 14 Caruso's 4 10/28 10 FW Organizations I Pot Luck Free N/A 121 Advisory Board Meeting Free N/A 59 General Meeting Free N/A 227 55 Alive Defensive Driving Free N/A 67 RSVP Project Group Free N/A 252 Income Tax Aid Free N/A 70 Monthly Birthday Parties Free N/A 395 SPAN Meat Free N/A 4370 Thursday Dances Free N/A 3003 Wednesday Dances Free N/A 1060 FW Thanksgiving Dinner Free N/A 92 FW Tea Dance 3 N/A 39 FW Hanging of the Greens Free N/A FW Mistletce Magic Free NIA 73 F-W Senior Dinner Theater Free N/A Il0 FW "The Nativity-A Christmas Pageant" Free N/A 164 FW-Fall/Winter Brochure, 1991-92; SP-Spring Brochure 1992; SU-Summer Brochure, 1992 11-Aug-92 i i a i' it f h Leisure Services Division Denton Parks and Recreation Department September, 1991 to August, 1992 PROGRAM ENROLLMENT t SENIOR CENTER Spring, 1992 Brochure Program Fee Min/Max Enrollment 4 SP Health and Exercise Blood Pressure Checks Free N/A 195 Blood Sugar Screening Free N/A SS Eye Glass Adjustment Free N/A 30 Foot Problem Screening Free N/A 2 Stretch'n Tone Free N/A 1451 I Summertime and the Senior Free N/A 4 Wednesday Dances Free N/A 611 Thursday Dances Free N/A 1783 SP Wearing of the Green Free N/A 53 SP Easter Party Free N/A 114 SP Mother's Day Breakfast 2 N/A 55 SP Senior Springfest Free N/A 453 SP Seminars Grandparent's Rights Free N/A 3 Living Wills Free N/A 12 Investments-Session I Free N/A 12 Investments-Session M Free N/A 1 Enemy Ccnservation Free N/A 6 Adaptive Environment & Equipment Free N/A 6 Sp,A,N Noon Meal Free N/A 2306 SP Drop-In Activities Recreational Bridge Free N/A 199 Bridge Night Free N/A 29 Bridge Lessons Free N/.•1 13 Billiards Free N/A 2026 Table Games Free N/A 2117 Game Night Free N/A 168 Gosp,31 Singing Free N/A 37 Creative Writing Free N/A 166 SP Hum & Strux 15 6/12 13 SP Monday Munchers Reyner's French Bakery and Cafe 4 10/13 13 Flv-Fall/Winter Brochure, 1991-92; SP-Spring Brochure, 1992; SU--Summer Brochure, 1992 11-Aug-92 t` l r. d ti f Leisure Services Division Denton Parks and Recreation Department September, 1991 to August, 1992 PROORAH ENTOLL,NENT i SENIOR CEINTER Spring, 1992 Brochure Program Fee Min/Max Enrollment o SP Enticing Excursions Malibu Grand Prix-Session I 12/23 Malibu Grand Prix-Session 11 2 , ,3 Arlington Ranger Game 1-/2 -3 46 SP Classes & Crafts l3/23 2Y w Line Dance IS 6/20 9 Ceramics workshop 15 6/20 8 Small Engine Maintenance 15 6/20 6 SP Candlemaking with Sarah 5 4/10 SP Quilting 10 SP Senior Plavers Free N/A 13 Free N/A SP African Safari Travelog 5 N/A 175 SP Creative Autobiographical Seminar Free N/A SP Trash, Trinkets and Treasures 1 Free N/A 375 I' l SENIOR CENTER Summer, 1992 Brochure Program Fee Min/.Nfax Enrollment SC Health and Exercise Blood Pressure Checks Free NIA 497 Blood Sugar Screening Free N/A Ili Eye Glass Adjustment Free N/A 37 Foot Problem Screening Free N/A 10 Oral Cara Hearing in the 190s 12 Nutrition Tips 10 Flee N/A 15 The Day Home/Adult care Free N/A 4 Wednesday Dances Free N/A 594 Thursday Dances Free N/A 1611 SU F 3 Day Free N/A 50 SU Watermelon 'Party Free N/A 0 SU Father's Day Recognition Luncheon Free N/A 553 SU July 4th Celebration Free N/A 338 MY-Fall/winter Brochure, 1991-92; SP-Spring Brochure, 1992; SU-Summer Brochure, 1992 11-Aug-92 5 t 11 r Leisure Services Division Denton Parks and Recreation Department September, 1991 to August, 1992 PROCRAM ENROLLMENT c SENIOR CENTER Summer, 1992 Brochure Program Fee Min/Max Enrollment I----------------------------------------------------------------------- SU Keep Coot-By the Sea, By i N/A 65 ` SU Grandparent's Day cookout 2.5 N/A SU Classes and Crafts Ballroom Basics 15 3/20 Line Dance 15 3/20 12 Ceramics Workshop 15 3/20 3 SU SPAN ;loon Meal Free N/A 2194 SU Drop-In Activities Recreational Bridge Free N/A 227 Bridge Night Free N/A 46 Billiards Free N/A 2028 Table Games Free N/A 1959 + Game Night Free N/A 107 11 Gospel Singing Free N/A 21 Creative Writing Free N/A 102 Choir and Rhythm Band Free N/A 60 SU Hum and Strum l5 N/A 2 SU Monday Munchers McGehee's 4 N/A 15 Trail Dust 4 N/A to Hubba Hubba's 4 N/A to SU Enticing Excersions Malibu 2 N/A 38 Mesquite Rodeo l5 N/A 13 Grandbury Opera 21 N/A 25 SU Wednesday trt Workshops Free N/A 65 SU Dynamic Health Free N/A 23 SU Osteoporosis Seminar Free N/A 12 SU Ombudsman Presentation Free N/A 12 SU Barbeque and Dance 6 N/A 75 SU Learn More About You Free N/A 25 FW-Fall/Winter Brochure, 1991-92; SP-Spring Brochure, 1992; SU-Summer Brochure, 1992 11-,Aug-92 i ,y~ i• 1 Ii r Leisure Services Division Denton Parks and Recreation Department September, 1991 to August, 1992 PROGM,f EXROL01ENT GOLDFIELD TEXNIS CFAWER Z Fall/'Minter, 1991-92 Brochure Program Fee NfirOlax Enrollment M Junior Class Session I (6 levels) 36 518 29 ` Session II (6 levels) 36 518 36 Session 111 (5 levels) 36 5/8 19 Session IV (2 levels) 28 5/8 14 I FW Junior Class with Videotaping Session 1 (5 levels) 54 518 20 Session fl (5 levels) 54 5/8 15 Session III IS levels) 19 5/8 38 I FW Adult Classes Session 1 (3 levels) 46 5/8 10 Session II (3 levels) 46 5/8 8 FW Leagues Session I (14 levels) 13 4/8 80 Session 11 (14 levels) 19 4/8 73 FW Clinics Session I (6 clinics) 6 4/8 30 Session II (5 clinics) 6 4/8 26 Session III (1 clinic) 6 4/8 4 Session IV (2 clinics) 6 4/8 12 FW Junior Leagues 28 4/8 14 FW Leagues or Round Robins 19 4/8 19 FW Junior Adv. Beginner 28 5/8 5 FW Junior Intermediate 23 518 5 FW Demo Night Free N/A 38 FW-Fail/Winter Brochure, 1991-92; SP-Spring Brochure, 1992; SU-Summer Brochure, 1992 11--Aug-92 j r. T r Leisure Services Division Denton Parks and Recreation Department September, 1991 to August, 1992 PROGRAM E?IROI:LME,VT GOLDFIELD TE.`'VIS CENTER v Spring, 1992 - Brochure Program Fee %lin/Nlax Enrollment SP Junior Class Session I (6 levels) Is 518 22 ° Session II (6 levels) 33 5/8 25 Session 111 (6 levels) 33 5/8 33 SP Junior Class with Videotaping Session 1 (3 levels) 30 15 Session It (3 levels) 56 19 Session III (3 levels) 56 /g 20 SP Leagues or Round Robins Session 1 (7 levels) 19 4/8 34 Session 11 (12 levels) 19 4/8 52 session 111 (12 levels) 19 4/8 So SP Adult Classes Session II (1 level) 48 5/8 1 Session III (1 level) 44 5/8 1 SP Adult Class with Videotaping Session 11 (3 levels) 48 5/8 5 Session III (4 levels) 48 518 5 GOLDFIELD nwi s CENTER Summer, 1992 Brochure Program Fee Min/Max Enrollment SU Junior class Session 1 (7 levels) 38 518 53 + Session 11 (9 levels) 38 518 48 SU Junior Class with Videotaping Session 1 (3 levels) 56 5/8 I3 Session 11 (3 levels) 56 5/8 22 SU Adult Classes Session.I (4 levels) 48 518 12 Session 'II (4 levels) 48 518 13 SU Leagues Session I (12 levels) 19 4/8 46 Session 11 (12 levels) 19 4/8 53 SU Clinics (4 held) 6 4/8 l6 SU Vat. Jr, 't'ennis League Program Free N/A 70 FW-Fall/Winter Brochure, 1991-92; SP-Spring Brochure, 1992; SU-Summer Brochure, 1992 il-Aug-92 f f 11 A , Leisure services Division Denton Parks and Recreation Department September, 1991 to August, 1992 PRCORAM EINROLLJE:NT L THERAPEL71C RECREATION Fall/Winter, 1991-92 ; Brochure Program Fee NI inMax Enrollment e FW Christmas Craft workshop 10 3/12 5 Fw Sweetheart Ball 12 N/A 15 F,j1' )lask Making 3 3/10 r 1 FW Art Attack A 13 4/12 3 FW Creative Movement 14 4/10 10 I I FW Special Olympics Basketball Free N/A 10 F'W special Olympics Bowling Free N/A 200 FY Monthly Dances 2 N/A 65 Fv Monthly Video/Pizza Night 3 6/20 1s THERAPEUTIC RECREATION Spring, 1992 Brochure Program Fee Min/Max Enrollment SP Body Shapers I 12 3/10 10 SP Fun chefs 14 4/7 1 SP Skill Builders I l0 4/20 1 SP skill Builders II 10 4/20 1 SP T-Shirt Designs 5 4/15 1 SP (told 'n Bake Clay 3 3112 l SP Monthly Video/Pizza Night 3 6/20 15 SP Monthly Dances 2 N/A 65 THERAPEUTIC RECREATION Summer, 1992 Brochure Program Fee ~Iin/Max Enrollment SU Explorer Camp 110 10/20 2 SU sundowner Camp 30 10/29 7 SU Body Shapers II 12 4/10 5 SU Creative Movement 14 4/10 SIJ woodcrafters 10 4/12 4 SU Special "0" Softball Free N/A 11 SU Monthly Dances 2 N/A 65 SU Monthly Video/Pizza Night 3 6/20 15 FW-Fall/winter Brochure, 1991-92; SP-Spring Brochure, 19921 SU-Sununer Brochure, 1992 c' ` il-Aug-92 f CITY of DENTON, TEXAS MUNICIPAL BUILDING / 215 E. MCKINNEY / DENTON, TEXAS 76201 6 I 4 M E M O R A N D U M TOY BETTY MaREAN, EXECUTIVE DIRECTOR MUNICIPAL SERVICES/ECONOMIC DEVELOPMENT FROMS NONIE KULLf MANAGER OF ENVIRONMENTAL HEALTH SERVICES DATES JULY 7o 1992 SUBJECTi ENVIRONMENTAL HEALTH BUDGET SCENARIO FOR FULL RECOVERY In response to Council Member Chew's request, the attached information details the schedule of fees necessary to make the Environmental Health budget 100-039-0039 self supporting. In summary, the existing food establishment permit fee will have to be increased by $50.00 (which is a 90.9$ increase) along with the implementation of a reinspection which will amount to one-half the original annual inspection fee. Please let me know if you need further information. Non ull Maneer of Environmental Health Services ABB000E7 ATTACHMENT r 8171566.8200 011--W METRO 434.2529 is I e i I FOOD ESTABLISHMENT PERMIT FEES ENVIRONMENTAL HEALTH JULY 1f 1992 NUMBER NUMBER CURRENT CURRENT CURRENT CURRENT CURRENT CURRENT CURRENT I OF OF FEB FEE FEB FEB FEE FEE FEE EMPLOYEES BUSINESSES REVENUE PLUS $10 PLUS $20 PLUSS30 PLUS S40 PLUS $50 0.5 156 S 55 $ 8,580 $10,140 511,700 $13,260 514,820 516,380 6.10 51 75 3,825 4,335 4,845 5,355 5,865 6,375 11.15 2S 95 2,375 2,625 2,875 3,125 3,375 3,625 1620 15 115 1,725 1,875 2,023 2,175 21325 2,475 21.25 II 150 1,650 1,760 1,870 11980 2,090 21200 26.30 7 170 11190 1,260 1,330 1,400 1"70 1,540 31.35 3 190 570 600 630 660 690 7.0 36.40 2 210 420 440 460 480 S00 520 40-PLUS 12 220 2,640 2,760 2,800 31000 3,120 3,240 Taal 282 $22,975 $25,795 $28,615 $31,435 $34,255 837,075 92-93 BUDGET CALCULATIONS$ PROJECTED 92-93 CURRENT REVENUES $ 98,962.00 LESS - PROPOSED EXPENDITURES (136,970.00) TOTAL EXCESS OVER REVENUES--------------------$ (360008.00) INCREASE EXISTING FEES BY $50.00 $ 37,075.00 1 REINSPECTION REVENUES GENERATED 31500.00 ADDITIONAL REVENUE GENERATED ' BY INCREASE $ 40,575.00 TOTAL REVENUES LESS EXPENDITURES--------- $ 21567.00 NOTES 1. F=.ch additional $10.00 fee increment will generate an additional $2,820 in revenue. 2. 1teinspection revenues generated are not based on incremental percentage increases due to expected compliance by food establishment owners, g1 Ii I r1 1 CITY of DENTON Communw Development Office 1 10 west oak Sulte B Denton, Texas 76201 (817) 383.7726 MEMORANDUM DATE. July 7, 1992 TO: Barbara Ross, Community Development Administrator i FROM: Kathy DuD-m e, Controller, Finance Department SUBJECT: Court Appointed Special Advocates (CASA) In response to Councilman Mark Chew's request for additional information on CASA, I have attached a copy of the HSC questionnaire from CASA. Ms. Marjor16 ~ MacAdams, £:tecutive Director of the Denton chapter of CASA, submitted this Information for review by the Human Services Committee. Please call me at ext. 7235 if you have any questions conce-Ing the human services agency requests. " / 2 Barbara Ross SR:nb Attachment r, . vi CASA of Denton County 612 North Bell Denton, Texas 76201 February 26, 1992 City of Denton Human Services Committee 110 West Oak, Suite B Denton, TX 76201 Gentlemeni Enclosed you will find a completed Questionnaire for Court Appointed Special Advocates (CASA) of Denton County. We respectfully request a grant to CASA of Denton County in the amount of $10,000. Your consideration of this request will be greatly appreciated. If you need additional information, please do not hesitate to contact me at (214) 823-9824 or 526-7945 or you may contact Linda Homeyer at (817) 565-0289. i Sincerely, Marjorie MacAdams Executive Director MM/sh Enclosure 1 ; i; I 1 r I QUESTIONNAIRE I FOR A HUYIN SERVICES ORGANIZATION, i 1 This questionnaire represents the city of Denton Human Services Committee's efforts to compile sufficient information on a particular Human Services organization so that an adequate assessment and evaluation of the organization, Its programs, and its needs can be determined before taking any action or making recommendations to the City Council. The word ORGANIZATION will be used where possible and will also mean Agency, Order, Corporation, Association, City Department or Division and Individual. Please answer all questions that are f applicable and to the beat of your knowledge. If your organization Is not yet I eetabllehed, ploasa attempt to provide reasonable estimates. J NOTEi If you need furthar assistance, contact Darbara Rosa, 383-•'1726. Section I. Genars,l 1_,p1o_Ii_n.4_Liop f A. Dater B. Official Name of Organizations (;ourt Annointed Snecia..l A.dvocateo tinJ eft of~Ue_nton C. Address s 612 N. Bell _j]c T fines, T:{ 7620T D. Telephone Numbers E. Name of Pere^n Making Preeentatlons _lj, jo rie i.ia.a4dama (Please attach a resume) SM, ATTACIMIT "A" F. Give a brief statement of the purpose and goals of your organizations Ch SA is a non-profit or,-ani.zation in Denton Count that will pro- -7 ~r.i.de trained court appointed volunteer-0 •`10 e1111 :roves Ca e, mon- n an~avw ~ r(]. ar3~rn na f•o in 'allr-17 •r, '•.,l n I1jjj.^.r.N(j n"(1 neglect- ed children secure nerulanent nlaceinen,; in otel£e nurturing home. Section 11. Nature of organization's Request A. Request is from a(ar)s Existing organization New organization ° city department/division B. What are your reasons for appearing before the Human Services Committees To ensure that ChSP., becomes a viable adjunct to the courts of Denton County and an integralnp.rt of. Denton County services to abused and or neglected children Section III. Recuest _for,b Fundlny A. Is this your initial request to this Committee for funds? Yos.X.,< No 8. If no, haw many other requests have been made in the last three years?_ r a HSC Questionnaire Page 2 a C. What was the naturb of theme requests and what action did the cnmmittes take? Please state brieflyi use back of page if additional space In needed. N /A _ a D. What is your request I.o the city Council for funds in dollars? $1.0 ,ooo'OD 1. if this to your first request for funding, please explain in detail what the above amount will be used for. Office Support (ohinti.ni, te_lenho_ne, brochures volun- teer training; (training manuals), salary (T)art time dir- ector"-raining, and 1>arti_cination (+tate and Pia .iona7 1 _ , 2. if your request to an increase over last year's request, please explain in detail why the Increase Is needed and what these funds would be used for. N/A E. If thin is a new- orograin or service please discuss the need for the program and how that need will be addressed. Also include monitoring and evaluation efforts. JuNr,es often havo too fe,,v facts regarding a child for,,hom a life changing decision must he made. The vollintper Advocate offers an ob,jeotive, ci.ti~io - n or',. nted vievno.i.nt and informatin!i ich ®nn.hles the court to mace a more i.nfol°-^d Jud.gem^nt. The Executive Director rill be resnonsible for comnlinnce with P4at- iona.l. and Mate CASA ,3tandards. F. State whether the program is temporary or permanent. If the program is permanent and you wi13, be expanding the service, state what your expectations are regarding future funding sources. Permanent. Future fundinr; from an annual fundraiserlcountv- -P- :7tinport from hus.iness `end cornor~tlonst~ local., 3tate and i'ederal_arar__L1sLitlsliYi.slfaaZ_tii~ai~J._~_ 5 I ` . i1 i HSC Questionnaire Page 3 G. If these funds are to be used as a local match for Federal, State or local assistance, please specifyi the funding being applied for I the name, address, and phone number of the funding organization Tox0cis CA 33A .7 -A ;nest Lynn Austin, '1';( 7q 7()q (512) 1173'-2b27 , the total amount being requested from the funding organization $ 5,nnn•00 the total amount being committed by your organization $_5,000,00, and Ar' whether your commitment will be cash, in-kind, or both BOTH how long is the funding available for the program _Qjj9„Yi2 Mjn7 pa 1 H. From what other sources (if any) has your organlzatlonnra~juested funds foi'n(er) this program, what was their response, what was the amount and what is the statue of the request? Source Amount Statue National CASA ,';10,000.00 _ Pend.in° Section IV. tJ aanizat o wand General Characterletioe of the oKgaRizatlo❑ A. Name of Executive Director or Parson In charges iiarjoriF3 rlacAdams a. Date organization was establishedi __._._..2/14/92 C. How was your organization established? Byi 1. Law 2. Articles of Incorporation XX 3. Voluntary Assoc. _ (Since summer 1991) D. Does the organization have a State approved charter? Yee 140 ` E. Doee,tre organization have written and adopted by-laws? Yes No F. Is the organization established for profit , limited profit or non-profit c r, r, , i _..-..111ii_- - - _U n Il HSO Questionnaire Page 5 U j Section V. pricy-_Ithina Bodv A. The organization le governed by a, C 1. Board of airectora _ 2. Executive Committee 3, others a. The Holley Making Members are appointed or selected byt Appointed, C. How many serve on this Policy Board? _3_ D. What is the length of their term? nno Y.4-Ax' 9. How often do thoy meet? As flooded F. Zt' there Is no Board or Committee, who is responsible for determining policy? N/A Section VZ. Organization's Financial a rt A. Revenues by Sources, Current Budget Pro posed Budget Dec. 31 MonthFob. 1922 to Month Mar, 199.2 Month Jan, 19-22 to Month/ --19 92 1, Federal 2. State _ 3. City of Denton 4610000.00 (Request Sytpitted) herew 4. City of Lewisville 5,000.00 (RequVettte3)ba Sub- 5. The Colony b. Denton County u - _ 7, United Way/Denton B. United Way/Lewisville 9, Contracts N/A 10. Donations 46250,00 250.00 11. Other* _ 5,000,0Q (Request Pending) OtherrN* 10,000.00 ,(Request Pending) TOTALI "Waiting to fulfill requirements so Texas CA5A will give us X5,000 as start up grant. ""We are applying to National CA5A for a ~ X10,000 start up grant. "'MA--plying to VOCA for 015,000 grant -itequested Application Forms & Guidelines k c HSC Questionnaire Page 4 o, Is the organization tax exempt at the State level on of State automobile Federal level r or both With and gasoline taxes. H. What geographical area does your organization serve? (Please list specific city neighborhoods, cities or counties. A map delineating your program area may be attached.) Ui''fdTOPd CQllt~lT" t. I. What is the total population of the area served? (Can ues 1980 cenaus Data.) 273,525 (199a Census ° I J. Under what auspices does the organization operates i 1. Governmental - 2. State 3. Local 4. Voluntary _Y 5. Religious 6. Fraternal order 7. Labor organization _ 8. Civic organization 9. other non-profs K. Is your organization classified as institutional semi-institutional _ (nursery school, day camp, etc.), or non-institutional _S;{._-. L. Is your organization licensed or auparvised by any governmental organizatlonN Yes O X~ If yes, give name of the organization _ M. Is your organization a member or branch of any of the followings 1. community Council 2. United Way 3, other coordinating or planning body - 4, standard setting body or ilst~i01111 accrediting organization CA5A M. What is the total number of professional staff members in the organization? What are the main classifications of professional workers (counselors, planners, coordinaturs, etc.)? Emr i' i vw et - - 0. How adalnietrativecvolunteers,smemberstofeboardagonccommittees.) ()--40 IncLude 1992-1991 r, MSC Questionnaire Page 6 s B. Expendltures3 Current Budget Proposed Budget Dec. 31 Month 19,_ to Nonth lg_ Month Jan. 19 `12 to Month 1992. Personnel Director _I10i7g0 Others v Salary Increases Non-Pnraonnel a Rent 61000 Telephone 11000 Utilities 11000 fi Office supplies 1,000 Insurance ❑~a - Maintenance Conferences, seminars, etc. 850 Mileage -0- Food -0- Audit rose 500 Consulting Fees n/a FICA 985 Dues & Pub~periptions - - Ot er- enago 88 ice I~.(ji1. p. & P 5141 . - ~ IIpp' Contingency Fund 1,715 ~rinting & Photocopy•n 1 200 xr~: oiunt©@rs: Tra nin jConf Trayei 1.306 Tar AL 02%000 - *If other Is more Shan 1 percent of the total budget, please itemize. Section VI. Or zation'u_ ina Aj Report (continued) C. What In the total approved budget for this current fiscal year.?029.000 Wr• t is the total proposed budget for the next fiscal year? X633000 D. Whnt is your organization's cost per unit of service? (Examples cost per trip, cost per meal, cost per volunteer hour). More than one may be Headed. Estimated 06.44 cost per yolunteor hour NOTES Please attach a copy of your Annual Report or Audit and current approved budget. SZE ATTAGMErN'i' 'Vr . HSC Questionnaire' Page 7 Section VII, Services Provided bY_ -MUlzatlon G A, Explain in what specific function(a5IfLaid (r) your organization to now opera~t~ingy (in information and Referral, Child Welfare, etc.) +n tc e r J7Cr.te3 '.:'Or'.1n 14!i'r}1 abusect and Y1?'rl( C! e C the courts have jurisdiction, 8. Are there any specific :1L9nt partlcL ation ^4 minority P qualifications (income limits, Y groups, geographical area, etc.) ~ Court `appointed child cascs ( usually Chid nxotective yerv e ca-P s / . ` C. Please estimate the total number of perr.)ns/families to be served be that are low and very low incomo. See Attachment A for income levels. Very Low Income _ Low Income D. How iv the need for your organization's services documented? CA;;A ha a r rnu'+ fram One ar l"n it) r'e1 t+7 a CASA na,Pncies in 1~7 States „f {n Texas). + AS I (29 of which are i-}nr~T-exas). CA SA u K. ~ tt~r. c ' en<.: si nT"~1 eY_.C-~. '~arrrd E. Are the same ~or similar services nuw being~provlded by another organization in Denton County? Yea No if so, please give name of organization, t 1 their and your services. type of service, difference In F. Service statistics for last fiscal year. I~ 1. Total number of persona contacting organization N/A 2, 'Dotal number of persons contacted by organization 3. Total number of clients served 4. Total number of clients referred to another organization S. Total number of clients being turned down G. Ara local citizens provided with the opportunity to partLcipat0 In tha development of the organization's program& (does not include volunteers), yea flow do they participate _'erved on origiona.l. steering; comm. No Pl.aase explain why Currently on Board of Dir., and Vol, _"tt} VOC c1'f;L+:S--}tY-iZL'':t-I".i?ti'tQI'C'-- y S t' I HSC Questionnaire page 8 Indirect benefits eareothoss where !households for N. hDirOct ousehold benefitsgroup, those neighborhoods benefit are a result of a project even though funds were not provided directly to tour roject Indicate the wi l provide.nateExplain the type(s) of benefits y p /progg benefits that will result. 1. Indirect households baneflli ng Explanation 2. Direct households benefiting _ Explanation iilanrai ' + nn ni~mhar of e-~1- There are currently many children under the court'rj juris- I. Are local citlzene provided with the opportunity to participate in the policy making decisions of the organization? Yen How ~'hrou~h L'oaLd_Q.~~.~ - No Please explain why _ J. Now often are the organization's programs monitored and evaluated and who does the monitoring? Volunteorn a?^e monitoreri on a continual basis by the Executive • , n < M hp l1ir. monthly 1,'i.th an -annual evaluation! Texas has neriodic c a Section VIII. P1oag~ideJaWy any unmet needs you sea in your oraanlzatiop I1J j,S or the commtsLn t . Npoil. in the futrnre CALM continuer to nl.an for expanding rein- J t,oo orit=!_involvement both -it `3oard and volwlteer level, _ ~ Adminintrativoly. a nart time secretary 'Rill be -added. 85C Questionnaire 5 Page 9 section IX. n~her commentes~hlch mia tAa ueefui to the committee Denton Cot!r,ty is the :fastest !;rowin!; count in the State and the ,iccond fastest crr.o,inr in the Country, This -Penns a great- or stress on the e°istinn social service agencies attemnt nr_ to handle the 1;ro!vinr; ni.imbers of abLmed and neglected children, i are invo2vnd tith The reason thor3e of us in Denton County who CASA are so excited, is clue to the outstanding rci)utatlan for helping abused and nep,l.ected children enjoyed by the CASH pro- ` ,gra!rt natl.nrnvide. in . 1;86, President Reaz,a.,'i recognized CASA ag one of the seventeen outstanding voluntear programs in the coun- try, - ~p 1 M1 AAA002FD ReVieedl 01/15192 r r. ATTAGI141M "A" s: d ` Marjorie L, MacAdams Resume f 4318 Briar Creek Lane (214) 823-9824 Dallas, TX 75214 EXPERIENCE: r 1976 to January 1980---FAMILY OUTREACH NORTHWEST Helped to create and run Family Outreach Northwest, under the ; auspices of the National Council of Jewish Women. Fami.ly Outreach Northwest is today an ongoing viable non-profit organization, January 1980 to July 1990---FOSTER CHILD ADVOCATE SERVICE Director of FOCAS, The National Council of Jewish Women and a the Dallas Mental Health Assn. appointed Marjorie MacAdams as Director of the new non-profit organization, FOCAS, During her tenure as Director and Executive Director of Focas, MacAdams, along with George Golman, initiated the now well established and very successful "April in Paris" annual charity ball. i In may of 1990, Marjorie received the Director of the Year Award from the National CASA Assn. 't'his award was established for CASA by the National Kappa Alpha Theta Sorority. In May 1990, The Dallas Volunteer Center presented MacAdmams, on behalf of FOCAS, the County Outstanding Volunteer organization of the Year Award, September 1990 to July 1991---PROGRAM DEVELOPMENT COORDINATOR of TEXAS CASA During the ten months that Marjorie MacAdams served in this position, she started 14 additional Texas CASA Programs, with 8 or 10 in the offing. She helped iniclate nearly all of the 13 programs already in existence in September of 1990. During her years with FOCAS, she and then Judge Craig Penfold, had started programs throughout the state, iuday there are 27 or 28 programs in Texas. Due to funding cuts, MacAdam's job became non-existeni., EDUCATION: Woodrow Wilson High School Dallas,,rx Northwestern University Evanston, IL University of Texas Austin TX r r PAGE 2 Marjorie L. NacAdams t.. PROFESSIONAL SKILLS c Excellent management ekills. Fine ability to work with people- I.E, volunteers and prof.essional...xnowledieable and proficient in getting new programs off the ground,,, Fund raising ability--both creative and traditional.., Skilled in interviewing techniques and in interpersonal relationships ...Excellent understanding of; and ability in, public relations.--Experienced public speaker and ` writer, RECOGNITION AND HONORS 1990-1991 Texas CASA Program Dovelopment Coordinator 1988-1991--Board member of Texas Assn, for Infant Mental Health 1990--Testimonial Dinner planned by FOCAS Board 1990--Received Director of the year award for National CASA Assn, 1990-As Executive Director of FOCAS, accepted the Volunteer of the Year Award for most outstanding Volunteer of the Year organization in Dallas County, 198901990---Vice President of Texas CASA Network Board 1989-1990--Sei-ved on State Task Force Board on Permanency 1988-1990--Member of Child Abuse Coalition Board 1987.1989--Board Member of National Center for Juvenile Justice out of Pittsburg,Pa, 1987-1988--Board Member of National Center for Juvenile and FAmily Court Judges based in Reno,Nv, 1985-1987--President National CASA Assn,( Received the Presidential Award from President Reagan as one of the 17 outstanding volunteer organizations in the U ,S.) Marjorie lac Adams has also served on numerous local boards, including the Mayor's Task Force on Adolescence, 1 ATTAC-ilrcm nwr COS() OV DrWrON CouNTY Pluwusr;O OtJDc3r l' JrINUNZY 1. t992 1'HRI) 1)FUUNDU' 2 31, 1992 I NC 0 Mr, (Iran bn $15,000 Corit;r Ibut 10110/Uonat; 10110 S, 000 w In Kind ContrlbubLonn - 1 00() 1(9'1111., PROJECTED INCOr'lt' r2o, 000 rXfrNSrS: t). Mimi nlot,ratlvn: Salary ((:et). 1-11ay 31., i dny n week. LnoLudo" hrnvn1) $ 2,000 Salary (Allm t-Dec.3l ) Part;-I;lrne 81 750 '1'rl XF7e and Prlnue bullo'lto for r>arb--btme 906 Occ,ountlnr. Servleoo 500 Ouee/Su}rr3at 1hl;tonl3 100 Trnlnl,rig R, I'd. (Conferc7nce/'Travel) 090 offlcn l,onalrig 11 Ofjo UtI_lItIon 1,000 'releVholla L .0()0 I'urnlburo 3 Office Equlpm~gl; 1,000 rryuIpmcint Fin lnl;nnanco/I?cpa1vo A(7[) offlcn 5up(r11013 } 700 Pt•i nb4 np,/Nltiebocnpylr'v, 1, 20o PoOtac 0 1 000 Tobal $2.5,985 P. Vu lllrfl;obi's: Trainln, cB 600 ConPO rrenco,"Tr-uve 1, 800 To bal b 1300 G. Conbingenoloo 'I'abat F 1'715 To'I'n1., PRO.JGCTUD rY.Pt;NSfs5 ; 9, 000 e l C1rY 0f DENTON, TEXAS MUNICIPAL BUILDING / 215 E. MCKINNEY / DENTON, TEXAS 76201 MEMORANDUM e DATE: July 6, 1992 TO: The Mayor and Members of the City Council FROM: Harlan L, Jefferson, Director of Treasury Operations Lf~ SUBJECT: TAX EXEMPTIONS ///UUU During the review of the Major Budget; Issues Report, a member of the City Council inquired about tax exemptions offered by area taxing jurisdictions. The jurisdictions include Denton County, Denton Independent School District (DISD), and the County Education District (CED). We have compared the level of their 199192 'lover 6511 and homestead exemptions to the City of Denton's exemptions, and the information is as follows: JURI$AICTIOX OVER 65 HOMESTEAD 1 EXORUON i.kyrrr EXElYP4'rON Denton Independent School District $ 10,000 r, $x,000 County Education District 20,000 $5,000 20% of Value) City of Denton 20,000 $5,000 Denton County 50,000 $ 0 If you have any questions or comments, please do not hesitate to contact me. AFF002F9 617/566•8200 01 W METRO 434.2529 i ti r. 1 ~I L 1 A` CITY of 08NTOM, MXAS MUNICIPAL. BUILDING / 215 E. MCKINNEY / DENTON, TEXAS 76201 I M E M O R A N D U M a a = W TO: Corrie Gil, Budget Analyst, Finance F FROM: Robert K, Tickner, superintendent of Parks DATE: July 7, 1992 i SUBJECT: Mowing cost for 30 Acres at North Lakes Park This is in reference to Councilman Harold Perry's question on the cost for mowing the 30 acres of park land on the south side of North Lakes Park. This land is proposed to be reassigned to Class D maintenance level, no mowing, The cost is estimated to be $20260 for mowing this area six times between May and October, Please advise if additio al information is requested. obert K, Tick er AJJ00445 A 8171566-8200 01FW METRO 4342529 r 1 PROPOSED BUDGET 92 93 ADMINISTRATIVE TRANSFERS ELECTRIC WATER WASTEWATER SANITATION TOTAL GENERAL. GOVERNMENT 73,697 37,708 27,963 38,018 177,376 LEGAL 27,929 17,626 16,798 31,609 93,962 PLANNING 1,417 2,410 2,345 0 6,172 FINANCE ADMINISTRATION 71,342 26,330 17,697 16,268 131,637 PURCHASING 44,567 29,977 27,631 3,846 106,020 .r CUSTOMER SERVICE 654,540 164,943 105,649 91,233 906,366 TREASURY 56,056 35,789 32,904 35,262 160,000 ACCOUNTING 197,975 105,020 61,072 36,223 420,290 INFORMATION SERVICES " 332,184 102,944 59,821 42,924 537,873 ' ADMINISTRATIVE SERVICES 29,137 7,515 5,370 4,626 46,648 HUMAN RESOURCES 136,043 64,184 55,794 52,071 308,092 FACILITY MANAGEMENT 70,823 2000 16,642 10,561 122,316 ENGINEERING 15,716 1,531 4,757 0 22,004 MISCELLANEOUS 14.502 2.73 1 26711 26 546 230,224 rAL 1,7C2,007 647,693 480,214 3!•:'9,166 3,268,979 AMOUNTS INCLUDE ALL DIRECT AND INDIRECT COSTS. INFORMATION SERVICES DECREASED FROM THE PREVIOUS YEAR DUE TO GIS. . d ' r APPRAI6AL ROLL COl1PAR19ON v ! pi#ferenue ! Difference Compared to Compared to Certified Year Preliminary Roll Certified Roll Preliminary Final Roll Roll 0 1992 1,9651941,225 1,891,722,188 (0.038) N/A 1991 2,043,852,257 1,951,3040490 (0.0453) 1,972,288,683 010108 ` 1990 21035,653,064 2,036,603,285 0.0005 21092,796,973 0.0276 1989 212E.7,406,373 2,128,213,395 (0.0572) 2,138,626,21.2 0.0049 1988 2,278,350,910 2,134,291,272 (0.0632) 2,138,360,945 0.0019 r1967 2,146,7310452 21050,294.577 (0.0449) 2,057,864,825 0.0037 Total decrease from 1991 Final Roll to 1992 Certified Roll Is 4.11. 3X