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HomeMy WebLinkAbout11-17-1992 -T _ A Agenda No. Agenda It%_ AGENDA [xlte ~Fll l CITY OF DENTON CITY COUNCIL November 17, 1992 c Work session of the City of Denton City Council on Tuesday, November 17, 1992 at 5:15 p,m. in the Civil Defense Room of City Hall, 215 E. McKinney, Denton, Texas at which the following items will be considered: NOTE: Any item listed on the Agenda for the Work Session may also be considered as part of the Agenda for the Regular session. 5:15 P.M. 1. Executive session: A. Legal Matters Under Sec. 2(e), Art. 6252-17 V.A.T.S. B. Real Estate Under Sec. 2(f), Art. 6252-17 V.A.T.S. 1. Consider sale of real property along Carroll Blvd. to Dale Irwin. C. Personnel/Board Appointments Under Sec. 2(g), Art. 6252.17 V.A.T.S. 1. Consider an appointment to the Electrical Code Board. 2. Receive a report and hold a discussion regarding nomirr;,t.ing a candidate for possible appointment to the Appraisai Review Board for the Denton Central Appraisal District and give staff direction. A I 3. Receive a report and hold a discussion regarding a Council Adopt-a-Spot. 4. Receive a report and hold a discussion regarding an update on the Intermodal Surface Transportation Efficiency Act of 1F91, Fyular Meeting of the City of Denton City Council on Tuesday, .lovember 17, 1992 at 7:00 p.m, in the Council Chambers of City Hall, 215 E. McKinney, Denton, Texas at which the following items will oe considered: 7:00 p.m. 1. Pledge of Allegiance 2. Consider approval of the minutes of the Regular Meeting of November 3, 1992. I , ,y Am%Na City of Denton City Council Agenda November 17, 1992 Page 2 3, Citizen Reports t A. Receive a citizen report from Herman Wesley regarding a City Charter review. I 4, Public Hearings A. Hold a public hearing and consider adoption of an • ~ ordinance amending specific Use Permit No. 180 modifying the requirement pertaining to a proposed buffer, and allowing a storage/mechanical room. The 8.590 acre site, r,• under the control of the Young Mens' Christian Association, is at the northwest corner of Windsor and Riney Roads. (The Planning and zoning commission recommended approval 6-0 at its October 14, 1992 meeting.) 5. Consent Agenda Each of these items is recommended by the Staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the City Manager or his designee to implement each item in accordance with the Staff recommendations. Listed below are bids and purchases orders to he approved for payment under the Ordinance section of the agenda, Detailed back- up information is attached to the ordinances (Agenda items 6.A, 6.8, 6.C). This listing is provided on the Consent Agenda to allow Council Members to discuss or withdraw an item prior to approval of the Consent Agenda. Upon the receipt of a "request to speak" form from a citizen regarding an item on the consent Agenda, the item shall be removed and be considered before approval of the Consent Agenda. A. Bids and Purchase orders; 11 Bid #1425 - W-re, Cable, conduit and Connectors 2. Bid #1427 - Bro Tres for Parks and Recreation 3. Bid #1418 - Ge .aral Liability - Third Adm. 4. P.O. #30390 - rarr Xquipme,it 6, ordinances A. Consider adoption of an ordinance accepting competitive bids and awarding a contract for purchase of materials, equipment, supplieu or services. (5.A.1. - Did #1425; 5.A.2. - Bid 1427) r,, i1 Agenda No, Me City of Denton City Council Agenda 7 November 17, 1992 Page 3 B. Consider adoption, of an :lydinance approving an administrative service agreement between the City of ~ Denton and Frontier Adjustments of Denton. (5.A.3. - Bid #1418) C. Consider adoption of an ordinance providing for the expenditure of funds for emergency purchases of materials, equipment, supplies or services in accordance with the provisions of state law exempting such purchases front requirements of competitive bids. (5.A.4. - P.O. #30390)- D. Consider adoption of an ordinance retaining the law firm on Lloyd, Gosselink, Fowler, Blevins and Mathews, P.C. to represent the City in pending litigation styled park cities MunicipnlUtilities District y Cities of Dallas and Granevine. i E. consider adoption of an ordinance authorizing assignment pay for the Fire Department employee in the classification of Captain who is also assigned to perform the EMS Program Management duties. 7. Resolutions A. Consider approval of a resolution in support of a grant from the Texas Forest Service to Keep Denton Beautiful. 8. Miscellaneous matters from the city Manager, 9. Official Action on Executive session items: A A. Legal Matters ' B. Real Estate C. Personnel D. Board Appointments 10. New Business This item provides a section for Council Members to suggest items for future agendas. ~Y t 5 A. i i} Agenda No,. agenda Date City of Denton city Council Agenda lf~~ November 17, 1992 Page 4 11. Executive Sessiont A. Legal Matters Under Sec. 2(e), Art. 6252-17 V.A.T.S. B. Real Estate Under Sec. 2(f), Art. 6252-17 V.A.T.S. C. Personnel/Board Appointments Under Sec, 2(g), Art. 6252-17 V.A.T.S. COUNCIL NOTEI THE CITY RESERVES H RIGHT TO ADJOURN N EXECUTIVE SESSION AT ANY TIME REGARDING ANY ITEM FOR WHICH IT IS LEGALLY PERMISSIBLE. C E R T I F I C A T E I certify that the above notice of meeting was posted on the bulletin board at the city Hall of the City of Denton, Texas, on the _day of , 1992 at o'clock (a.m.) CITY SECRETARY NOTE: THE CITY OF DENTON CITY COUNCIL CHAMBERS IS ACCESSI13LE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ` ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 566-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX .40 A ' THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY'S OFFICE. ACCOOOCC i I 04 1 F w -r----r d ITIFTIITII FIT - - TY011-T: IL JCOUNCIL 1l 1 9 T-TT - r~ T.-MM -IM: m - - p°aoa as ~o pp0 or ae Cp. - 0 0~ ej T:T o: ,OVao~o r o k Y a+ °0~~~ °0~oda atop°°° I T", X -T w Api Apea* Ite~n DATtA" wle //(U~ Z.!• 0 Y/~ _q COUNCIL RPOBT TO= Mayor and Members of the City Council FROM. Lloyd V. Harrell, City Manager SUBJECT: NOMINEE TO APPRAISAL REVIEW BOARD RBCOIIMB=== None $yy2y1 per the attached correspondence, the Board of Directors of the Denton Central Appraisal Distrint has requested that we nominate a candidate for possible appointment to the Appraisal Review Board. pRp"WI0PARTMBNZ'6 OR dR0UP6 Aj+1~ECTEDt None I~ i Z 99Ak-V1X T s None Respe ulllly submittedi u Lloyd V. Harrell City Manager Prepared bys " Ann Forsythe Executive Secretary pproveds hn F Ma0rane xecutive Dlrector of Finance AFF003E7 C~ 5 l a Y ! e it ii 1a 4I ends ~a..~ ~G yam AMA Item a'S4j oats G CJTY of DER?TON, TEXAS MUNICIPAL. BUILDING / 215 E. MCKINNEY / DENTON, TEXAS 76201 MEMORANDUM ° TO: Lloyd V, Harrell, City Manager FROMt Jahn F, McGrane, Executive Director of Finance y DATEi November 31 1992 SUBJECTS APPOINTEE'S TO THE APPRAISAL REVIEW BOARD Per your request I have asked for potential nominee's as candidates for the Denton Central Appraisal District's Appraisal Review Board, As you are aware this board heard all the appeals that are presented to the Appraisal District during the months of May and June and throughout the rest of the year as appeals are requested, Since this is a very time consuming process during may and June, the individual that serves on the board should be availably full- time during these months. Because of these restraints there are a limited number of names that have been forthcoming. They are John Marshall, Hugh Ayers, and Hugh Mixon. Each of these members have a familiarity with local government and the Denton central Appraisal District, However, at this point in time I have not contacted any of these individuals to see. if nominated would they serve on the board. If you have any questions on any of the above, please advise, jM,1h AFF00408 C 8171566.8200 D/PW METRO 434.2529 9 Agenda No. AgendaithNn_~..~... pENTON CENTRAL APPRAISAL DISTRICT rn te I 3911 MOASE STREET v r1 P O BOX 7616 / • OFN7ON. 1OAS 76207 611666 0904 UII1 n. 1 MPtA( I M E M 0 TO, All Jurisdictions FROMI DCAD Board of Directors DATEI October 13, 1992 s08 JECTI Nominees To Appraisal Review Board Members M The Board of Directors of the Denton Central Appraisal District requests that your jurisdiction nominate a candidate for possible appointment to the Appraisal Review Board. To qualify for service on the Appraisal Review Board, a person must have lived in the appraisal district for at least two years prior to taking office, Members serve two-years terms, with approximately half the member's terms expiring each years. Terms begin January first, The law prohibits certain individuals from serving on the Appraisal Review Board, Appraisal District directors may not serve. Neither can officers or employees of the Appraisal District, a taxing unit served by the Appraisal District, or of the Property Tax Division of the Comptroller of Puhlic Accounts. An Appraisal Review Boarc; member who has errved all < part of three previous terms S. are Charles cannot be reappointed, Nmberpw,. cannnoixsserve Jagain Gladden, George Hardesty, Lewis Jones, Virginia Hicks, and Me..ilyn Klir. Please return the name of your i eisdictions nominee by December 11 1392, Do not confuse Appraisal deview Board member noW.nations with 3oard of Director member nominations, h I =CITY _ COUNCII - y F I i h 00 F a Ppoo._. O+Oaon D c~~OOO i ti 1% - q~o~0 r o N < A * pb~o 0 °~ooo a caa~°° =r r. Na. _ 6L. , Coto 6~zv e0~' DATE: November 17, 1992 Qly C010JCIL RE HT NORMAJ TO: Mayor and Members of the City Council 1 FROM: Lloyd V. Harrell, City Manager SUBJECT: ADOPT-A-SPOT LOCATIONS R LQMMENDA~QN Staff recommends accepting the report. Keep Denton Beautiful has developed an AdopL-A-Spot program to encourage groups, organizations, families and individuals to adopt an area in the city, The program has two components. One adoption plan is keeping the area litter free for at least one year with a minimum of four clean-ups. The second component is landscape areas where groups are asked to keep the area litter free and to plant landscaping which typically includes season flowers or planting twice a year, The Keep Denton Beantiful Board will select ten landscape adoption arena each year, Tho Board has a landseape site at the corner of Eagle Dr, and Carroll Blvd. where the members clean and plant season flowers around the 100E Cemetery sign, The adoption areas are selected by the adopter and the size varies depending on the number of volunteers. Keel) Denton Beautiful assists each group in the selection of sites. The following locations are examples of avallccale sites for litter adoption: Carroll Blvd, from Pearl to Panhandle; Bell Ave, from Railroad to Robertson; Dallas Dr, from Teasley to Railroad; Teasley from I-36 to Dallas Dr,; University from Ruddell to Nottingham; and University from Bel 4.1o Brae to Hinkle. Sites for landscape adoption include the City Hall sign on East I McKinnoy; a heel in the landscapo medians on Dallas Dr.; landscaping around the North Lakes sign at Bonnie Brae and Windsor; adjacent to the recycling bins at Dallas Dr, and Willow Springs; and landscaping around MLK sign. j3 CKC UiJD: The program was developed to compliment the Department of'rransportatlon Adopt-A- Highway program, Keep Denton Beautiful and the City of Denton Solid Waste Division provide each group with bags, it sign designating the area, and collection of the filled bags. Donations for landscape materials are requested. Approximatoly 58 adoptions have been made as of November 81 1992, In 1991-921 Adopt-A-Spot volunteers donated almost $13,000 Iii volunteer hours, services, and goods, j?It0GRAMS,-DOA[t.1MENTS_QR UEIOUf' AfFI{C'l'EU: Keep Denton BeauLiful, Solid Waste Division, Parks Department and the citizens of Denton 1~ `r k AWO No Agenda Item lv,s 3 site ~ CCFormat:Adopt -A-Spot Rage 2 G FISCAL IMPS: i No cost is associated with the pr-sgram, Volunteers hours and donations are a ' I benefit to the city, Volunteers also donate landscape materials or funds for landscaping, Respoctfu Y submitted: Prepared by: I, oyd V. Harrell City Manager '6 Ceoile Carson Community Improvement Coordinator Approved: a s ava Assns ant to the City Manager i ~i 11 ( I ~_~aru,u 1 jy~ ~ _ jl~ lip I 11(7 ' f/ ~ ~ ~ I i ! - - Aif 1"LCUM WNW 1 ~ w- 1 -7' C I 1.-- - - - L J I Z, I I 77 771 pan Iii lilt- 411 ` I`.~r`~ 1`__'~~! +i_-'~- 1'f I~ 1~..- 1 1`I~_-,-//~~ r~.~ r•a~i~~`.~ \\1\\~ i:. ~~5 - I A^!AIE,A 111111 / / ' t 1 / V1, p. f y~~li - •C• l i. ~l lip ti I :~dV „rf j ti. F J AVAILABLC', Ana cwx l7p daNltod1. A{pAkp ~a. w t ' 1~/ li 1c Jr. C nt. "N U .tra•^ s-n f ~ fx tl ~ i 2 r .t.e_ r:e1v Q 6 t V I ~ l~~ 47N111UN~~ ~ `tt+i r•y t C ~ p wi.utvv y w,or.v ~ > ~Y N.f•' ,1 ~ tl ,r~'.. gviw a t~,,6 ~ ~~i~~ bty ~ ~a N7 wnaun n3oana ~y'1, ll3aNik f ® x moANU l_-~ v. r A- , +r + FIE T 'Mt AtI,M F O Ni W11 N W'13 VcI jilLIC7 ~ aa~7-J- F=A] 070= aAV Turn 4 ~d E aa~F~E wr oawr _ ,0.11 Uf_ i"wrs \ _ -A 11 11 ~,an »a 1-11 ~ ll.X, UL: L]I o\ v_n ~ If_ ps. ~ a fit. FA~k fJ l i r, ~ ~ ~~r--TpvvnT-\ I 1 r G 1 ~R. J -F1"~-~. rw~il1~rnn lltan \x _ 1\'I~~. IIt{~ N' 1!_=-- 5 ILUr SI 1 / (1 I IIIS yy{ ll(_ _=J ~i I iYM - ) 4'11/ 1 a ~`WIf1 ~Clr% `6 enlrlu,•,. x ~~l~•rc ~r. ii !G~( ..~.___7l V ,Zj 1111 j I+ 14 I /y2 J Ix/tA 01 - --777y111 I,IN~~L`. - y,~ \.I fIN. 4 N ~ 1"G`r .J_~ -1~ .~.~W?3M 71 A `l5~ ~3~k Jill ~Z) Ww~ VINDSDR _JL lon.nz ll~. ltl_ID!6__J .N6RS-RI e.- e } yF'~~rfi,\ 1 r ~VIM ate" ple rxr F .~f 1 Li 3 1HL SS f l li wATLABLE ADOPTION 0.01 'i 4T, I 11 M' i_{&{I III LYYS. yy ~ij' u~iivl'Ar ~n III 1_IJ fti AUVRA___ NMI ryl~ \ l EMI ~a mll, I1~. InML_ © 1 N VI71EN 7 rl 7K' Tom so N Lf~s, ._31 If if 11 ~l f ~ . ln :LEY A h y. rgsnda No. 04 a t. u p ® m o~ 13 n i At w. ffm 1 91 3 L2 Q W13 'N =FJ~ Q aDa~~ on o OA'll 7VOOM _ t A 11G + Ono-~---~ ~JTI ~ Q ~ x avuaa a D AUll N011ni 11 nl oc~©~~ Nn11n, 2 f ,v _ (riv p-,; '~1 3N111VN lU7V=- Illb"m _ Iff ~7IP D Ir~-a ^w r J L_:._3~VJ J I a' xK _ `~f7-f- tom- 'i 3s 1 Y VINDSM - Lm ~,rvMe N~.1 _f~fIAGGRRD,~IN -~L~L ~ /^-~F~ -fly! 1 p~ N7MLld fi. AVAILABLE I I1 K Leo "V Nam IINIVF.pSIIY Dp VI'S -r- w _ .~f~= JCJD ~_~1r lcxr ,_1 FS'ENT i _~l t r I ~ ~__~~~111 « LLKKtF--]] LLLJJJ m~ - U NUE + f f I - Jr V T R ~~V q Lam- Jil _ _ ~IIJL ~1[UCl ~d @ IF IA.~ AVA~LA ,I - V. lIICY,OR ~S ~A I n 4MII c1[_.J t,Y _ IIrrrtEiMAIL i~ - ,..~I.__-~L ~J 29 t `Y 4 t Iota ADOPT-A-SPOT PARTICIPANTS t Alpha Phi Omega - Gamma Rho MCKENNA PARK Arnold Aid Society/Angel Flight MACK PARK Asbury UMC SHERMAN/CARROLL TO CORONADO ° J Bacchus HICKORY/AVE C TO WELCH Camp Fire "Strtt"' MCNAIR AND HICKORY CREEK RD Circle K International AVE F/EAGLE TO CHESTNUT Cross Timbers Greens AVONDALE AND NETTE SCHULTZ Cross Timbers Girl Scouts Troop 6004 FRED MOORE PARK Crosstimbers Girl Scouts Troop 620 PLAYGROUND N. LAKES PARK Cub Scout Pack 361, BSA BORMAN/DENIA PARK Del Sur Beautification Club E1, PASEO/MONTECITO/GRANDA Denton Alliance for Animal Rights WELCH/HICKORY TO EAGLE Denton Breakfast Kiwanis UNIVERSITY DR. FROM BONNIE BRAE TO 136 Denton Education Association LOOP/SPENCER TO MOKINNEY Denton/County Legal Secretaries CARROLL/MULBERRY TO PEARL Denton Rotary - South DALLAS DR/WOLFE'S-TEASLEY Denton YMCA RINEY/WINDSOR TO ELM Denton High School - West FULTON/CRESCENT/CAMPUS Student Council Ebby Halliday, Realtors LOOP/1-36 TO COLORADO Engle/Nava and Associates JOYCE AND BENJAMIN First State Bank AVE A MF,IAN Frank Borman E',mentary BORMAN AND DENIA Frenchy's Lawn Service DALLA?) DR AT CHAMBERS Frenehy's Lawn Service SHER' N AT STUART Goography Club AVE A/FRY TO SCRIPTURE Ginnings Ell entary CAMPUS Girl Scout I)wnie Troop #643 COURTHOUSE AND LEE CAMPUS Igiesia Sob La Roca MCC'Oh, ICK/I36 AND WILLOWO0P IOOF Lodge 86 LILLIAN MILLER TO TEASLL,, Iota Phi Chapter of the Sigma Chi Fraternity COUR'T'HOUSE SQUARE Kappa Alpha Rho AVE C FROM EAGLE 1110 I36 ° 3 s!, Awdaltem 42)S O" J Kappa Sigma Fraternity OAK ST. FROM AVE C TO Kappa Sweethearts, Inc, BONNIE BRAE Kappa Alpha Order AVE D FROM 136 TO EAGLE Keep Denton Beautiful BONNIE BRAE/I36-UNIVERSITY Knights of EAGLE AT CARROLL AND BED Columbus HWY 77 RINEY TO DON14A AND Lilly Garden Club DONNA AND DEL McKinney Baptist Church NW CORNER - FRED MOORE PARK Mr, Warren E. Meier and Associates MCKINNFY/LOOP TO AUDRA Nestman Family W.OAK/Z MEDIANS FROM 136 LONDONDERRY/TEASLEY - Newton Rayzor Flementary HOLLYHTLL NICE CAMPUS 1 North Lakes Neighborhood Association PHOENIX APT, PARK I NT Democrats WINDSOR IN N. LAKES PARK Pecan Creek Office Building AVE C/CHESTNUT TO EAGLE, Rose Costumes LOOP/MCKINNE,Y TO KARINA Rose Costumes UNIVERSITY A': OLD NORTH Rural Letter Carriers N.ELM AT SHERM.AN E.MCKINNEY/BELL-N.I,OCUST Ryan Nigh N. LOCUS'T'/E.MCKINNEY-pAP.KWAY Ecology Club Sigma Phi Epsilon and E.MCKINNEY/RYAN-MAYHILL Chi Omega The Society of Student Hotel EAGLE - AVE, B `I'O AVE C and Restaurant Managers EAGLE - AVE C TO 1-36 Soroptimist International of Denton, Texas CREEK Student Dietetic Association of ''WU BELL CARROLL/ AVE/UNIpANHANDTVERS,IE TO CREEK i Texas Woman's University Student. Government Association BELL AVh/?'EXAS TO MCKINNFIY Towne North Baptist, Church HERCULES/STUAR'I' To LOCUS'T' Trinity Presbyterian Youth Group BELL AVE/SHERMAN - CORONADO '1'WU Faculty Wives UNIVERSITY/BELL TO RUDDFLL i/ .y t 1 a CITY COUNCIL x _ OOOOOOQQ o~~ ~ O L ° t Odd ~ ro oOO~ t, O c, Qd~ M 5 ~ooOY' o k t e } FC`1 °OOOOQDocooo°°c. . _ E g~ Y, AP* gate lY~ CITY ofDEMTON,TEXAS MUNICIPAL BUILDING / DENTON, TEXAS 76201 / TELEPHONE (817) 666.8307 OM1ae of the City Manager MEMORANDiIM TO. Mayor and Members of the City Council FROM. Lloyd V, Harrell, City Manager i DATE: November 1.3, 1992 SUBJECT: Report on the ISTEA Program We continue to work on trying to get information on the ISTEA J program, We are still waiting for information from COG to verify 1 our preliminary meetings with the Resident Office of TXDOT in Denton. We expect to have this information by the early part of next week. At the Council meeting Tuesday evening, we will be able to give the Council a list of all of the projects that we have been able to verify in the ISTEA program. We would also hope to have a map of the city showing a graphic illustration of this information. If you or the Council has questions prior to the meeting on Tuesday, I would be happy to try and provide you with any information that we might have. A v Ri k Sveh a v Deputy City Tanager RStbw AMM001E9 F C r n :CITY COUNCIL R 1 0 U e;Noo pOOOOO~Q OF pp `a r 0 d . . O d~ a O Oo~oOpOO N ~ ~O~po~~ . - ~a0OGGQ9 1 A AWa ltw alto _ 1l -!_1-_~? CITY OF DENTON CITY COUNCIL MINUTES NOVEMBER 31 1992 The Council convened into the Work Session at 5:15 p.m, in the Civil Defense Room. PRESENT: Mayor Castleberry; Mayor Pro Tem Hopkins; Council Members Chew, Perry, Smith and Miller, ABSENT: Council Member Brock ° 1. The Council convened into the Executive Session to discuss legal matters (considered action in Coats v. City of Denton and considered legal action regarding Martin Luther King, Jr. Recreation Center), real estate (considered sale o2 real property along Carroll. Blvd, to Dale Irwin and considered lease regarding the City Hall Annex at 329 East McKinney), and personnel/board appointments (considered an appointment to the Electrical Code Board). 2. The Council received a report and held a discussion regarding the architectural/engineering recommendations to repair the Martin Luther King, Jr. Recreation Center and gave staff direction. Bruce Hennington, Facilities manager, stated that the Martin Luther King, Jr. Recreation Center was constructed in 1988 and from the beginning there were serious moisture problems with the building. The original construction retention funds on this project were held because of those moisture problems but since that time, a settlement with the contractor had been reached. There continued to be problems with moisture in the building with the wood floor buckling, the carpet continued to be wet and there was mold in the building. council authorized a study for the cause of the moisture problems, what would have to be done to resolve those problems and the cost to permanently fix the building, Brent Byers, Corgan and Associates, reviewed the contents of the report presented to Council. The report included an executive summary, a final report on the investigation of the facility, soils analysis by Rone Engineering, work previously done at the site to try and remedy the problems, and Corgan's recommendations for each area analyzed along with a cost analysis of each recommendation. The fallowing were the recommendations proposed by Corgan. (1) Humidity and Moisture Reduction - with the current amount of water present, Corgan was proposing to reduce the amount of moisture under the building. In order to deal with the surface and subsurface water, a proposed French drain would be installed at the perimeter of the building to divert water away from the building. (2) Under the Building - currently three sump pumps were under the building which were intended to drain any water under the building away from the building. Currently there was no drainage underneath 1 t s. Agenda No._=---- llem ' Agenda City of Denton City Council Minutes November 3, 1992 Page 2 the building and the water was not getting to the sump pumps. It was proposed to do grading under the building to allow the water to drain to the sump pumps and to install a silt mechanism on each c% the sump pumps to keep the units from plugging up. A poly - membrane was recommended to be installed under the building in the crawl space to keep the water from coming up through the floor. It c was also recommend O to spray foam installation on the bottom side of the concrete floor slab which would decrease the temperature differential between the floor and the soil underneath. (3) Wood Floor Replacement - the recommendation would be to do the above measures which would hopefully reduce the moisture under the wood floor. After the above measures were completed, sand the floor to eliminate the irregularities in the floor. Another option, which was much more costly, was to remove the floor that was damaged and replace that portion of the floor. Byers felt that it was necessary to carry a contingency fund for any unforeseen situations which might arise. This was not reflected in the report as no determination had been made as to the amount needed. (4) Another area which needed to be addressed was the control joints in the exterior masonry. While cracks had been observed in the exterior brick masonry it was felt that the cracks were cosmetio only and not related to any building structural movement or failure. It was recommended that the excess mortar in the control joints be removed and replaced with an expansive sealant. This condition did not have anything to do with the moisture problem with the gym floor. (5) HVAC System - two different conditions existed in the building. one was a condensation pr.obloam in which cool air was passing through heating coils. When the cool air hit the heating coils, water was condensing on the units which resulted with water on the floor and rusting coils. It was recommended to have a bypass mechanism which would allow the air in the cooling cycle to move past the coils and not through them. The second problem dealt with the actual moisture content in the building which indicated that there was not enough air movement in the building and was contributing to the probiem of mold In the building. It was recommended to install I.ypass to the system to handle the situation. A least cost: most cost scenario was present i for Council consideration. Suggested repairs were prioritiztf and phased, beginning with the most effective and crucial repairs. Hennington continued that the repairs were in a step process and if done in steps, not all of the steps might have to be done. tie presented options for Council to consider as to how to handle the problems. Step one would inr,,lude completing Part A: Humidity and Moisture Reduction of the Corgan Report, Step two wcal.d include completing the gymnasium portion of Part Bs HVAC System Alterations of the Corgan Report, step three would inclu.,'e uneovc,ing and/or repairing the circle vent on the north end of the building and Step N El, %t ilem. f= a _ Agenda rate City of Denton City Council Minutes November 3, 1992 Page 2 the building and the water was not getting to the sump pumps. It was proposed to do grading under the building to allow the water to drain to the sump pumps and to install a silt mechanism on each of the sump pumps to keep the units from plugging up. A poly - i membrane was recommended to be installed under the building in the crawl space to keep the water from coming up through the floor. It was also recommended to spray foam installation on the bottom side of the concrete floor slab which would decrease the temperature differential between the floor and the soil underneath. (3) Wood Floor Replacement - the recommendation would be to do the above measures which would hopefully reduce the moisture under the wood floor. After the above measures were completed, sand the floor to eliminate the irregularities in the floor. Another option, which was much more costly, was to remove the floor that was damaged and replace that portion of the floor. Byers felt that it was necessary to carry a contingency fund for any unforeseen situations which might arise. This was not reflected in the report as no determination had been made as to the amount needed. (4) Another area which needed to be addressed was the control joints in the exterior masonry. While cracks had been observed in the exterior brick masonry it was felt that the cracks were cosmetic only and not related to any building structural movement or failure. It was recommended that the excess mortar in the control joints be removed and replaced with an expansive sealant. This condition did not have anything to do with the moisture problem with the gym floor. (5) HVAC System - two different conditions existed in the building. One was a condensation problem in which cool air was passing through heating coils. When the cool air hit the heating coils, water was condensing on the units which resulted with water on tha floor and rusting coils. It was recommended to have a bypass mechanism which would allow the air in the cooling cycle to move past the coils and not through them. The second problem dealt with the actual moisture content in the building which indicated that there was not enough air movement in the building and was contributing to the problem of mold in the building. It was recommended to install a bypass to the system to handle the situation, A least cost - most cost scenario was presented for council consideration. Suggested repair-s were prioritized and phased, beginning with the most effective and crucial repairs. Hennington continued that the repairs were in a step process and if done in steps, not all of the steps might have tc be done, tie presented options for Council to consider as to how to handle the problems. Step one would include completing Part Al Humidity and Moisture Reduction of the Corgan Report, Step two would include completing the gymnasium portion of Part B: HVAC System Alterations of the Corgan Report, step three would include uncovering and/or repairing the circle vent on the north end of the building and step 4 v ~I i1 ,!1 Agendallem ,E'S vt7- Mle City of Denton City Council Minutes .57 Oy / y November 3, 1992 Page 3 four included evaluating the results of Steps one through three for a six month period in order to determine if further steps needed to be taken. Lloyd Harrell, City Manager stated that staff recommendation was to proceed with Steps one through four at a cost of $118,000 and then evaluate those repairs for six months. Consensus of the Council was to proceed with the staff recommendation to proceed with steps one through four. , Council Member Miller asked how long it would be to do those four steps. Byers replied approximately 6 months for the work and the 6 months for evaluation. Council Member Chew asked that after all the steps had been completed, would the problem be solved. I Byers indicated that he believed the problem would be solved. I Council Member Miller asked about the size of the proposed contingency fund. Byers indicated approximately $15,000 which might not have to be used at all. 3. The Council received a report and held a discussion regarding a staff recommendation for Philadelphia American Life's rate renewal and plan design changes for the 1993 plan year and gave staff direction. This item was considered during Miscellaneous Matters from the City Manager. 4. The Council received a report and held a discussion regarding the platting process and gave staff direction. This item was not considered and would be brought back to council at a future meeting. 5. The council received a report and held a discussion regarding nominating a candidate for possible appointment to the Appraisal Review Board for the Denton Central Appraisal District and gave staff direction. r~ v Yi j1 i i Adendr NA _ ya? Agenda ltem ~s sf` ~.z,._._. City of Denton city Council Minutes November 3, 1992 Page 4 This item was considered during Miscellaneous Matters from the City Manager. 6. The Council received a report and held a discussion regarding a survey received from the Denton Central Appraisal District in regard to changing the District's fiscal year and gave staff direction. + This item was considered during Miscellaneous Matters from the City Manager. The Council convened into the Regular Session at 7:00 p.m. in the Council Chambers. PRESENT: Mayor Castleberry; Mayor Pro Tem Hopkins; Council Members Perry, Smith and Miller. ABSENT; Council Member Brock, Council Member Chew 1. Pledge of Allegiance i The Council and members of the audience recited the Pledge of Allegiance. 2. The Council considered approval of the minutes of the Regular Session of October 20, 1992. Perry motioned, Miller seconded to approve the minutes as presented. on roll vote, Miller "aye", Hopkins O'aye", Smith "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. 3. Citizen Reports A. The Council received a citizen report from Herman Wesley regarding a City Charter review. Mr. Wesley withdrew his request to address the Council. 4. Public Hearings A. The Council held a public hearing to consider the preliminary and final replats of Lots 26 and 27, Block 1; into Lots 26R-11 26R-2 and 27R, Block 1, of the C. C. Bell Addition. The site was located on the west side of frame Street, approximately 350 feet south of Mingo Road. (The Planning and Zoning Commission recommended approval by a 6-0 vote at its 10/14/92 meeting.) 'f. :AI t~9 ~j ,a< Ij Agendaltem Date City of Denton City Council Minutes ,J ~iJ y November 3, 1992 Page 5 Frank Robbins, Executive Director for Planning and Development, stated that the site was currently occupied by three detached homes, one of which was constructed over a lot line created with the original 1882 plat of the subdivision. The replat under consideration would put Each existing house on an individual lot. The mayor opened the pO~lic hearing. No one spoke in favor. No one spoke in opposition. The Mayor closed the public hearing. council Member Chew joined the meeting. Hopkins motioned, Smith seconded to approve the preliminary and final replats of the property. On roll vote, Miller "aye", Hopkins "aye", Smith "aye", chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. The Council convened into Executive Session to discuss legal matters. The council reconvened into open Session. 5. Consent Agenda Perry motioned, Chew seconded to approve the consent Agenda as presented. On roll vote, Miller "aye", Hopkins "aye", Smith "aye", Chew "ayert, Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. A, Bids and Purchase orders 1, Bid #1425 - Wire, Cable, Conduit and Connections B. Contracts 1. The Council considered adoption of an ordinance approving an agreement between the City of Denton and the North Texas Community Clinics, Inc, C 1 \ 4 r. 1 4 Agenda No. __z~....-... Apendallem <9 City of Denton City Council Minutes November 3, 1992 Page 6 No. 92-184 AN ORDINANCE APPROVING AN AGREEMENT BETWEEN THE CITY OF DENTON AND THE NORTH TEXAS COMMUNITY CLINICS, INC.; AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT APPROVING THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE. 2. The Council considered adoption of an ordinance approving an agreement between the City of Denton and HOPE, Inc. authorizing the expenditure of funds for assistance to homeless families. No. 92-185 r AN ORDINANCE APPROVING AN AGREEMENT BETWEEN THE CITY OF DENTON AND HOPE, INC. AUTHORIZING THE EXPENDITURE OF FUNDS FOR ASSISTANCE TO HOMELESS FAMILIES; AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT; APPROVING THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE. 3. The council considered adoption of an ordinance approving an agreement between the City of Denton and Denton Housing Authority to provide funding to TWU Cares, a primary health care clinic. No. 92-186 AN ORDINANCE APPROVING AN AGREEMENT BETWEEN THE CITY OF DENTON AND DENTON HOUSING AUTHORITY TO PROVIDE FUNDING TO TWU CARES, A PRIMARY HEALTH CARE CLINIC; AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT; APPROVING THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE. 4. The Council considered adoption of an ordinance , approving an agreement between the City of Denton and Denton County Friends of the Family. No. 92-187 AN ORDINANCE APPROVING AN AGREEMENT BETWEEN THE CITY OF DENTON AND DENTON COUNTY FRIENDS OF THE FAMILY; AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT; APPROVING THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING FOR AN EFFECTIVE DATE. 5. Considered adoption of an ordinance approving a funding agreement between the City of Denton and Fred Moore Child Care Center. 4 - - Agenda No.__._y S Agendalt City of Denton City Council Minutes November 3, 1992 Page 7 No. 92-188 AN ORDINANCE APPROVING A FUNDING AGREEMENT BETWEEN THE CITY OIL' DENTON AND FRED MOORE CHILD CARE CENTER; AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT; APPROVING THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING FOR AN EFFECTIVE DATE. 6. The Council considered adoption of an ordinance 4 approving an agreement between the City of Denton and Services Program for Aging Needs, Incorporated. No. 92-189 AN ORDINANCE APPROVING AN AGREEMENT BETWEEN THE CITY OF DENTON AND SERVICES PROGRAM FOR AGING NEEDS, INCORPORATED; AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT; APPROVING THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING FOR AN EFFECTIVE DATE, 7. The Council considered adoption of an ordinance approving an agreement between the City of Denton and Denton City- County Day Nursery. No, 92-190 AN ORDINANCE APPROVING AN AGREEMENT BETWEEN THE CITY OF DENTON AND DENTON CITY-COUNTY DAY NURSERY; AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT; APPROVING THE EXPENDITURE OF FUNDS 1 THEREFOR; AND PROVIDING FOR AN EFFECTIVE DATE, 6. ordinances A. The Council considered adoption of an ordinance accepting competitive bids and awarding a contract for purchase of materials, equipment, supplies or services, (5,A.1, - Bid #1425) The following ordinance was considered: i No. 92-191 AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE. Perry motioned, Smith seconded to adopt the ordinance, On roll vote, Miller "aye", Hopkins "aye", Smith "aye", chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. 4 r, r. i~ ll 'i City of Denton City Council Minutes November 3, 1992 Page 8 B. The council considered adoption of an ordinance authorizing the Mayor to execute an agreement between the City of Denton and John West for services in assisting City to reuearch and prepare a revised set of Local Rules for city's civil service commission. Tom Klinck, Human Resources Director, stated that the item a requested a contract with John West to provide assistance in revising and updating the Commission's local rules and regulations. The agreement would provide the City Attorney, Fire Chief, Police Chief and Director of Civil. Service with expert advice and assistance in completing this project. Denton's Civil Service commission local rules were last updated in 1980 and since that time, several legislative changes to the laws governing police officers and fire fighters had occurred. The following ordinance was considered: No. 92-192 AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT 1 BETWEEN THE CITY OF DENTON AND JOHN WEST FOR SERVICES IN ASSISTING CITY TO RESEARCH AND PREPARE A REVISED SET OF LOCAL RULES FOR CITY'S CIVIL SERVICE COMMISSION,- AUTHORIZING THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE. Hopkins motioned, Chew seconded to adopt the ordinance. On roll vote, Miller "aye", Hopkins "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. C. The Council considered adoption of an ordinance authorizing the Mayor to execute a contract between the City of Denton and David M. Griffith and Associates, Ltd. relating to services to perform a general management survey and study of city's Fleet Services Department's motor pool and garage divisions. John McGrane, Executive Director for Finance, stated that the agreement would allow the City to enter into an agreement with David M. Griffith and Associates to perform an overall management study of both the motor pool and the garage facilities. It was anticipated that the amount of the contract would not exceed $20,500 for services and $3,500 for travel, Mayor Pro Tem Hopkins asked if the last item on the agenda and this item were provided for in the budget. It would not be necessary to look for money for the contract. c t Agenda 116M. City of Denton City Council Minutes November 3, 1992 Page 9 MoGrane replied that the items had been budgeted for in last yearfs budget and the funds had been carried over. Council Member Perry questioned the travel expenses at $3500. McGrane replied that the firm was located in Arlington and as the study was estimated to be a very detailed study, the fee would not be excessive. The following ordinance was considered: No. 92-193 AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT BETWEEN THE CITY OF DENTON AND DAVID M. GRIFFITH AND ASSOCIATES, LTD., RELATING TO SERVICES TO PERFORM A GENERAL MANAGEMENT SURVEY AND STUDY OF CITY'S FLEET SERVICES DEPARTMENT'S MOTOR POOL AND GARAGE DIVISION; AUTHORIZING THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING AN EFFECTIVE DATE. Hopkins motioned, Smith seconded to adopt the ordinance. On roll vote, Miller "aye", Hopkins "aye", Smith "aye", chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. D. The Council considered adoption of an ordinance authorizing the City Manager to execute an agreement with the Texas Department of Transportation for installation of traffic signal controllers on FM 2181 at its intersection with Interstate Highway 35E, Oak Meadow Drive, and Londonderry Lane in Denton. i City Manager Harrell indicated that the Council had seen this ordinance several times and each time the City had approved the contract and returned it to the State, the State had made minor modifications. staff was again recommending approval of the contract. The following ordinance was considered: No. 92-194 I AN ORDINANCE AUTHORIZING THE CITY MANAGER TO EXECUTE AN II AGREEMENT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION FOR INSTALLATION OF TRAFFIC SIGNAL CONTROLLERS ON FM 2181 AT ITS INTERSECTION WITH INTERSTATE HIGHWAY 35E, OAK MEADOW DRIVE, AND LONDONDERRY LANE IN DENTON; AUTHORIZING THE EXPENDITURE OF FUNDS THEREFORE; AND DECLARING AN EFFECTIVE DATE. r. -WIN- I 1 4 Y~ 1. City of Denton City Council Minutes November 3, 1992 Page 10 Chew motioned, Smith seconded to adopt the ordinance, On roll vote, Miller "aye", Hopkins "aye", Smith "aye", Chew "aye", Perry "aye", and mayor Castleberry "aye". Motion carried unanimously. " E. The Council considered adoption of an ordinance releasing Larry D. Hemphill, Elizabeth A. Hemphill and Virginia E. Bridges from the obligations contained within the escrow agreement in lieu of performance bond and the agreement providing for deferred street improvements for perimeter paving on Masch Branch Road which they executed on July 31, 1987, authorizing the party named therein as escrow agent to release funds held pursuant to these agreements. City Manager Harrell indicated that council had discussed this item several weeks ago during a work session and at that time directed staff to have the formal agreement drawn up to release the funds, { The following ordinance was considered: ' No. 92-195 AN ORDINANCE OF THE CITY OF DENTON, TEXAS, RELEASING LARRY D. HEMPHILL, ELIZABETH A. HEMPHILL AND VIRGINIA E. BRIDGES FROM THE OBLIGATIONS CONTAINED WITHIN THE ESCROW AGREEMENT IN LIEU OF PERFORMANCE BOND AND THE AGREEMENT PROVIDING FOR DEFERRED { STREET IMPROVEMENTS FOR PERIMETER PAVING ON MASCH BRANCH ROAD WHICH THEY EXECUTED ON JULY 31, 1987, AUTHORIZING THE PARTY NAMED THEREIN AS ESCROW AGENT TO RELEASE FUNDS HELD PURSUANT TO THESE AGREEMENTS, AND DECLARING AN EFFECTIVE DATE. Hopkins motioned, Chew seconded to adopt the ordinance. On roll vote, Miller "aye", Hopkins "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. 7. Resolutions A. The Council considered approval of a resolution postponing the regular Council meeting of December 1, 1992 to December 8, 1992. City Manager. Harrell indicated that the changing of the meeting would accommodate the council attendance at the NLC annual conference on December 1 in New Orleans. The following resolution was considered: a r. 1 AgendaNo,...-° Agenda ISem _ wte City of Denton city council minutes November 3, 1992 Page 11 No. R92-072 A RESOLUTION POSTPONING THE REGULAR COUNCIL MEETING OF DECEMBER 1, 1992 TO DECEMBER 81 1992; AND PROVIDING FOR AN EFFECTIVE DATE. Hopkins motioned, Smith seconded to approve the resolution, on roll vote, Miller "aye", Hopkins "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. B. The Council considered approval of a resolution adopting a personnel policy relating to nepotism. Tom Klinck, Director of Human Resources, stated that this was a minor change to current policy. The revision would include that an applicant for a job in a department which reported to or provided staff assistance to a City board or commission would be ineligible for employment in that department if the applicant was related within the second degree of affinity or the third degree of consanguinity to any member of the board or commission. It also included that if a relative of an existing employee was appointed to a board or commission, the employee would not be in violation of the policy. The following resolution was considered: No. R92"073 A RESOLUTION ADOPTING A PERSONNEL POLICY RELATING TO NEPO'T'ISM; AND PROVIDING AN EFFECTIVE DATE. Hopkins motioned, Smith seconded to approve the resolution. on roll vote, Miller "aye", Hopkins "aye", Smith "aye", Chew "nay", f Perry "aye", and Mayor Castleberry "aye". Motion carried with a 5- 1 vote. C. The Council considered approval of a resolution accepting a grant offer from the Texas State Library and Archives commission for constructing a public library facility. Joella Orr, Library Director, stated that the Library Board had recommended that the grant be accepted. Since the grant had been awarded and the application approved, the contract needed to be signed if all compliances could be met, In order to keep the grant intact, actual construction needed to be started no later than September 1, 1993. ~I c F ; .`E Agenda Item 7~- City of Denton City Council Minutes /"o November 3, 1992 Page 12 City Manager Harrell stated that accepting the grant would reserve the amount of money and not lose it to the State. Council had asked the staff to return with a comprehensive plan as to what to do with the money. Accepting the grant was merely to reserve the money and not to obligate the beginning of any construction. Dorothy Adkins, Chair-Library Board, stated that this project had been worked on since 1986 when the voters authorized $1 million in bonds for the library. $400,000 of that money hau been sold and less than half of those funds had been spent by the Library for renovation of the current library. The library site had been chosen in conjunction with a new fire station. $600,000 from the bond money and $200,000 from the grant would be used for, the building of the new branch library. She wanted a goal for the community to build this library. The following resolution was considered: No. R92-074 A RESOLUTION ACCEPTING A GRANT OFFER FROM THE TEXAS STATE L LIBRARY AND ARCHIVES COMMISSION FOR CONSTRUCTING A PUBLIC ` LIBRARY FACILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Hopkins motioned, Smith seconded to approve the resolution. Council Member Perry indicated that accepting the grant would be in keeping with a crucial service to expand library services in the community. It was a commitment to continue to provide important services to the citizens of Denton. Council Member Chew stated that he fully supported the efforts of the library services, Libraries were a vital need in the community. On roll vote of the motion, Miller "aye", Hopkins "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. 8. The Council considered an appointment to the Downtown Advisory Board. Mayor Pro Tom Hopkins motioned, Smith seconded nominated Babe olufsen to the Downtown Advisory Board. On roll vote, Miller "aye", Hopkins "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. I~ < L Al is r Aflendaliem._~..s n3►e City of Denton City Council Minutes / November 3, 1992 Page 14 t physician who was paid $52,110 for the first nine months of the plan with an average paid per patient cost was $434. There seemed to be a practice pattern situation that while there was an agreement on the schedule of payments that a physician could charge, additional charges were being charged per patient to add to ` the costs. Palatiere reviewed the drug program utilization for the first nine months. Through August, 71% of the prescriptions were brand drugs while 29% were generic. It was more costly to use the brand drug versus the generic drug. In the demographics area, there , was an increase in the family usage over any other category with the next increased category being employee and spouse. i Council Member Chew asked if there was not some type of plan history going into the new plan which would have indicated a tread from the previous program. Palatiere replied that the problem with the Sanus bid was that it was an HMO which severely limited the number of providers. When the majority of the individuals were in the HMO it was very difficult to try and determine what would happen when the HMO was removed. council Member Chew stated that he was referring to the claim history and not the providers. The claim history should have had some bearing on the new program. Palatiere stated that the number of providers did impact the claim history. A limited provider network would have a bearing on the claims as it reduced utilization. He could not foresee how the change from limited providers to the current system would affect utilization. Klinck stated that when the City was self-insured, claims were approximately $1.6-1.7 million, when the City went to the Sanus program and limited access especially in the specialist area, claims dropped to approximately $1.4 million for several years. The PALICO system eliminated that gate keeping system and expanded the network of doctors. PALICO could really only work on current enrollment and the mix with Sanus. Council Member Chew stated then that PP.LICO did not have the five year claims history which would have noted some of those trends. Klinck replied correct. ti t1 s. Agenda No. lta~n_. Agenda City of Denton City Council Minutes /y November 3, 1992 Page 13 9, Miscellaneous matters from the City Manager. The Council returned to the Work Session items which had not been t discussed earlier. Work Session Item 3. The Council received a report and held a discussion regarding a staff recommendation for Philadelphia American Life's rate renewal and plan design changes for the 1993 plan year and gave staff direction. " I Torn Klinck, Human Resources Director, stated that current program began last year with Philadelphia American Life, The plan year renewal would be effective January 1, 1993 with a 15% increase in the rate and plan design changes. In order to keep the rate increase w..thin the budgeted 15% there would be a need to reduce plan benefits by 22% of the current level. i Dave Palatiere, Coopers and Lybrand, stated that over the last several months staff had been working on plan design changes in order to stay within the budgeted 15t increase. He detailed a plan financial status. Paid premiums to date were $1.7 million, paid claims to date in the medical area were $1.5 million and pharmacy claims were $127,000 for a total of $1.647 million for the first 1 nine months on a paid basis. On an incurred basis, which was the time lapse of approximately two to three months, medical claims were approximately $2 million and pharmacy was $156,000 for a total of $2,2 million. The loss ratio, which was the relationship between premiums to paid claims, on a paid basis was 96% which should have been at an 80% level. An excellent trend rate had been built into the financial model based on the contractual arrangements made with the two local hospitals and the many physicians on the plan. When the incurred ratio and the dollar amount needed tc process the plan through the trend rate was looked at, an initial 48% increase was discussed. If a 48% increase was needed to fund the current level of benefits and only a 15t rate I increase was budgeted, that 15% increase would purchase 78% of the current plan benefits. In order to purchase 1001 of the benefit plan, benefits would have to be reduced by approximately 22%. Palatiere detailed what happened during the year with the plan. He compared the City usage of insurance compared to national norms, Admissions per 1,000 on the national level were approximately 72 while the City had 104. Nationally the patient days per 1,000 was 435 while the City's was 539. The average length of stay nationally was approximately 6.0 days and for the City was 5,2. This gave a general feeling that the plan was over utilized. Areas where the most money was spent was in the area of tumors, cancers, mental/nervous disorders. Palatiere detailed physician utilization. He presented an example of a family practice 1 ..rr~ i'v' - si r AgendaNa-__Y.~ 7f'~,~J Agandaltam..~~-'------------- [1318 City of Denton City council minutes 1'ovember 3, 1992 Page 15 Palatiere detailed the proposed plan design changes: 1. Reduce the current Life Time Maximum from an unlimited amount to $1 million 2. Implement a pre-existing condition limitation 4 i 3. Change the drug prescription policy f$150 dedu tiblcopay and $100 deductible to a 5/15 copay and q. Implement a managed mental health/drug abuse program Co..:.7il Member Perry stated that by including all the various types ' of providers, the City conformed with the Texas State Freedom of choice iaw which was very important. While it might result in a employees benefit the program, it gave small of using the provider they wished to use. the Mayor Castleberry asked why the City was twice the national average- was the City plan too liberal. Palatiere replied yes. The options were to either limit access through limiting providers or provide higher quality and run the risk of higher utilization. Mayor Castleberry asked how the situation were handled if one of the employees had mental problem. Palatiere replied that the employee could go to any practitioner, private physician or specialist he chose. Mayor go doctor, to a mental health provider and notlgoethr ugh aemedicale Palatiere replied that that was correct. Mayor Castleberry stated then if an employee only thought he needed frohe could go directly m a medial doctor. to that to see amental health referral provider provider and not have a the Palatiere stated that the propose et change izat would requ see the employee to make a phone call to g doctor of his choice. Council Member Perry stated that State law required that the patient have the freedom of choice and selection of what doctor to see. c vi Agenda No. Apndaltem City of Denton City Council Minutes November 3, 1992 4 Page 16 Palatiere replied that under the proposed program, the individual i would be required to make a call prior to seeing a selected doctor and would work out a practice plan for seeing the doctor, Klinck stated that on the Sanus program before an individual could go to a specialist he had to see to a general doctor first. Now the employee could go directly to the specialist. Mayor Castleberry indicated that most health plans did not provide this kind of service. Mayor Pro Hopkins stated that the City's health plan was tracking what was happening to everyone else. There was no difference affecting smaller businesses and larger businesses. Palatiere continued with the proposed plan design changes: 5. Change the annual deductible from $250 to $500 for 4 network and $500 to $1,000 non-network; change the r coinsurance from 100/70$ to 100/60% non-network; change 1 the out-of-pocket maximum from $1,000 to $2,000 for network and $5,000 to $6,000 for non-network 6. Change the physician payment from a $15 copay 100% coverage to $15 copay plus a $50 copay for any other services The $15 copay covered office visits only The $50 copay covered diagnostic tests, allergy tests, etc. Council Member Miller asked if all physicians unbundled the costs in order to administer that type of a program. Palatiere replied that there were enough physicians who did unbundle the costs to administer such a program. Council Member Miller asked if all physicians on the program would have to play by the city's rules if they wished to continue to be a provider under the plan. Palatiere replied yes. They did not want any one gouging the system. Klinck stated that this was not an indication that the physicians were practicing medicine inappropriately. This was perhaps an indication that the way some physicians practiced was too expensive for the city for them to remain on the system. F ~ 0 r, E; ` Agenda No, Agendaltem.,_ (s~S lie City of Denton city council minutes O November 3, 1992 k Page 17 Palatiere reviewed future considerations for the program which included wellness program issues, a review of the levels of coverage changes with the intention of distributing costs based upon utilization of services, and a Flex (12'5 feasibility analysis. Alternative plan options included sending preliminary RFP's to Sanus, Kaiser, and Metropolitan. Sanus recommended a 15$ increase with limited physicians. Metropolitan declined to bid and Kaiser indicated that they had only limited doctors in the area. Klinck reviewed the open enrollment schedule with an effective date for the new plan of January 1, 1993, Consensus of the Council was to for plan design changes, proceed with staff recommendation Work Session Item 5. The council received a report and held a discussion regarding nominating a candidate for possible appointment to the Appraisal Review Board for the Denton Central Appraisal District and gave staff direction. John McGrane, Executive Director for Finance. stated that there had been a request for nominees to the Appraisal Review Board. The Board reviewed all the appeals on disputed property on an annual basis primarily during the months of May and June. It was a significant amount of work and very time consuming. The nominees were limited due to that type of time schedule. Staff had attempted to secure some names to recommend to Council including a former Council Member and former City employees but have not been able to discuss with them if they would be interested in serving, Mayor Castleberry indicated that the City had until December 1 to proposed any nominees to the District which would allow for an additional meeting to consider any possible nominees. Consensus of the council was to place this item on a future meeting. 6. The Council received a report and held a discussion regarding a survey received from the Denton Central Appraisal District in regard to changing the District's fiscal year and gave staff direction. John McGrane, Executive Director for Finance, stated that the Appraisal District had made a request for preliminary indication to see if the jurisdictions would have a problem with the changing of their budget year. If the District decided to pursue that change, Council would have to approve a resolution in the future. A N n. 1j f, a Agenda No. _ Agenda Items' City of Denton City Council Minutes oc /y November 3, 1992 Page 18 Consensus of the Council was to not oppose the change. i Lloyd Harrell, City Manager, presented the following items for consideration under Miscellaneous Matters from the City Manager.: A. The next meeting was a planned study session on proposed revisions to the sign ordinance. A public hearing was planned for November 17 and final consideration on December 8. The notice of the public hearing had been given to the Denton Record-Chronicle but it had not been published. As there was a 15 day requirement on a public hearing notice, the public hearing could not be done on November 17. The public hearing was not lengthy at the Planning and Zoning meeting and staff was suggesting holding the briefing on November 10, have one official item on November 24 which would be the public hearing, The Council could begin employee evaluations at 5:15 p.m., have the public hearing at 7:00 p.m. followed by the completion of the evaluations after the public hearing. Mayor Pro Ten Hopkins stated that the schedule would work if the feelings of the Council were along the same lines as the Planning and Zoning Commission. If the feelings of the Council were not on the same lines at the Planning and Zoning commission then the ' schedule would not work. City Manager Harrell suggested that council could start advertising for the public hearing to be during the work session on the 24th and if necessary could postpone the public hearing if there were unresolved issues. Council Member Chew indicated that he did not want to be rushed during the discussions of the proposed revisions and wanted to take as much time as was needed. He did not feel it would be appropriate to advertise for the public hearing until Council had a chance to review the proposed revisions. Consensus of the Council was to proceed with the work session item for the proposed changes to the sign ordinance on the November 10th meeting but to not advertise for a public hearing to be held on November 24th. 10. There was no action taken on Executive Session items discussed during the work Session Executive session. 11, New Business There were no items of New Business suggested by Council Members for future agendas. I r. r.v,-rr3 t; F, S9 Agenda No. Agendalterrr 4'e City of Denton City Council Minutes Me November 3, 1992 /q Page 19 12. The Council did not meet in EXecutive Session during the Regular Session. With no further business, the meeting was adjourned at 9:32 p.m. BOB CASTLEBERRY, MAYOR CITY OF DENTON, TEXAS JENNIFER WALTERS CITY SECRETARY CITY OF DENTON, TEXAS ACCOOOC5 C, x Y i i C ITS' COUNCIL 4 i 1 0000oo°°opfloaa ono O e N Ao b o oZ c~ OO~~C r o N t s* *O~~O ~~aaaoaacooo°°° . ~ pp f! V Y CITY COUNCIL REPORT FORMAT DATEI Nov. 17, 1992 AG"do No, A lv TO: Mayor and Members of the City Council Age-nda11 FROMt Lloyd V, Harrell, City Manager <Att(1 '~7-:_u_ 4t4& / SUBJECT: Z--92-025 A proposed amendment to Specific use Permit No. 180, on behalf oY the Young Men's Christian Association. II RECOMMENDATION: The Planning & Zoning Commission rec Specific Use Permit No. 180, by a 6-Outvote, atpitsv10/14/92emeeting.to SUMMARY: The requested action uested action is to amend an existing Specific Use Permit to . Planting of a buffer in 1994, 2. extend the time in which thebufferlisallow expected to reach six feet, 3. provide water to the buffer, and 4, allow the addition of a storage/mechanical room. BACKGROUND: See the attached report from the Planning & Zoning commission I PROGRAMS, DEPARTMENTS OR GROUPS AFF'EC'TED: Applicant, various City departments and future ' of the 8,590-acre site, ' residents to the north FISCAL IMPACT! i N/A Reape fully sub ~d: T'reardby, p. Lloyd V. Harrell City Manager G. Owen Yost, ASLA Urban Planner AP r ved rank i. bbina, AT.CP 1'sxecutive Director Plannint; and Development C 1798x h REPORT Agenda ltem__-. -61.11 ~ ~ ; w1a To; Mayor and Members of the City Council C&8e No$$ Z-92-025 Meeting Dates November 17, 1992 i I GENERAL INFORMATION y tta Applicants Young Mens' Christian Association %Richard Engle, Executive Director 1117 Riney Road Denton TX 76201 Current Owners Y.M.C.A. of Metropolitan Dallas Requested Actions Amendment to Specific Use Permit No. 180 to 1. Allow planting of a vegetative buffer in 1994, 2. Extend the time in which the buffer is expected to reach 6 ft. to 4 years, and 3. Allow the addition of a storage/mechanical room of no more than 250 sq. ft., and, 4. Provide water to the buffer for the four years following plant- ing in amounts and at a frequency satisfac- tory to the Planning & Development Depart- ment. Location and size; 8.590 acres at the northwest corner of Windsor and Riney Roads surrounding Land Use and Zoning; North - Single-family land use in an Agricultural South - (A) zoning district. Right-of-way of Windsor Road, then residen- tial use in a single-family (SF-lo) zoning district. East - Undeveloped land in an Agricultural (A) district, and single-family use and SF-7 zoning on the northeast corner of Windsor & Riney Roads. West - City of Denton park land in an Agricultural (A) dis%~rict. Denton Development Plans The site is in a low intensity area, specifically No. 20, in which the intensity trips are 75% allocated, e Page 1 < Y. 5 AyandaMo._ f~~z -3G (Case Z-92-025) Agenda ltem October 14, 1992 SPECIAL INFORMATION Transportations No additional transportation infrastructure is required. Utilitieist ` The existing public water, sewer and electric facilities will not need to be upgraded due to this proposal. Drainaget No additional drainage improvements are required. Landscaping: The proposal of a vegetative screen along the entire northern boundary line is acceptable, with the conditions agreed on by the participants, listed in the "Recommendations" section of this report. f i The proposal was to plant Eastern Red Cedar trees, at least + 1-year old, in a double row. The two rows will be five feet apart, and within each row, the trees will be six feet apart. Staggering the rows will result in a screening plant every three feet. (Attachment 4) The proposal also denotes the time of planting as 1994, and extends the time span in which planto are expected to reach six ft. tall from two years to four years. (Thus, the screening plants are expected to reach 6 ft. in 1998.) This projected rate of growth is predicated on the plants receiving adequate water during the first four years following their planting. HISTORY The underlying zoning of this tract of land is Agricultural (A). In 1984, Ordinance 84-95 authorized Specific Use Permit No, 180 (Attachment 2) for a Y.M.C.A. facility. The permit was then amended by Ordinance 87.222 (Attachment 5) and by Ordinance 89- 027 (Attachment 6). In 1990, thirteen trees were planted in the "front yard" to soften the view of the structure, and provide shade. In 1991, a sand volleyball court, adjacent to ti,e front wall of the building, was authorized by minor amendment. A second minor amendment, allowing the addition of a baby pool, would be authorized following approval of Z-92-025. Page 2 < ri ` 1 i kendaNo. (case z-92-025) Agenda ltem October 14, 1992 ANALYSIS The proposal would allow for the growth of a new vegetative buffer. The storage/mechanical room of no more than 250 square feet would not add to the site's current allocation, since the area is already being used for storage, and the total site area is not increased. The specific plants recommended are likely to create a 6 ft. solid screen within four years of planting. i RECOMMENDATION The Commission recommends approval of the proposed amendment to Specific Use Permit No. 180. The proposal amends Ordinance 89- 027, Section II, paragraphs B and C (Attachment 7). The draft ordinance amends the existing permit by: 1. allowing planting of a vegetative buffer by December 31, 1994, 2. Extend- ing the time in which buffer plants are projected to reach 6 ft. by allowing certain plants and spacing, 3. Speoifying that the plants receive adequate water, and 4. Allowing the addition of a storage/mechanical room. ALTERNATIVES 1. Approve the amendment unconditionally 2. Approve the petition with the recommended conditions 3. Approve the petition with modified conditions 4. Deny the petition 5. Delay the decision Page 3 w sx'rt~n 4 ~ Agenda No, (Case Z-92-025) AgendaItem_- 43 October 14, 1992 CUtO~ ANALYSIS i The proposal would allow for the growth of a new vegetative buffer. The storage/mechanical room of no more than 250 square feet would not add to the site's current allocation, since the area is already being used for storage, and the total site area is not increased. I The specific plants recommended are likely to create a 6 ft. solid screen within four years of planting. RECOMMENDATION J The Commission recommends approval of the proposed amendment to specific Use Permit No, 180. The proposal amends Ordinance 89- 027, Section 11, paragraphs B and C (Attachment 7). The draft ordinance amends the existing permit by; 1. allowing planting of a vegetative buffer by December 31, 1994, 2. Extend- ing the time in which buffer plants are projected to reach 6 ft. by allowing certain plants and spacing, 3. Specifying that the plants receive adequate water, and 4. Allowing the addition of a storage/mechanical room. ALTERNATIVES 1. Approve the amendment unconditionally 2. Approve the petition with the recommended conditions 3. Approve the petition with modified conditions 4. Deny the petition 5. Delay the decision Page 3 1V S.. F R i t (case Z-92-025) October 14, 1992 Agendaltem_ Idle ATTACHMENTS 1. Location map ~ 2. Specific Use Permit No. 180; Ord. 84-~5 3. Proposed site plan 4. conceptual screening diagram 1 5. Ordinance 87-222 6. Ordinance 89-027 4 6. Amended Ordinance ,ate i A AXX0021D Page 4 C r r ii ATTACHMENT i Ayeada Item ,e•r ! Z-42-025 Y.M.C.A.' / 9 NORTH Fill 25 t . a, ~ r -1 11 r ~ r- IF rvaw i r "`~l~-~ r ~ ~ - a~a Nay SITE LAY, 99 C I APO Ell -WIT --m Fit L-A Hate: 10/01/92 Scale; NONE r I r , 1. ~ I_ _~~LOYL. ti ` V Oil n 1 rsai wow on. I fir TOM IrMT flnn❑_~~~~~ Yl -L-11-11 ❑~E. =_~R.J~~C7~.-5~----J~_6091SL__~~.~r.~ ru_Ml. J J l; Im1~ u r~ _ L ~U_ 1~..-11f~ lluc r 1 11 I M S h t 1 ~ggnda No. CIL, RAendalteta -Z~ ATTACHMENT 2 AN ORDINANCE GRANTING A SPICI PROVIDING FOR THE REFERENCINtlP C USE PERMIT FOR THE CITY Of DENTON, TEXAS, AS SUCH USE A YMCA ON g CI ~ THE CODE OF ORDINANCES SAME WAS ADO THE ZONIN "AP OP ORDINANCE 40, OF TEE 8 CITY ADOPTED AS AN APplkpiX TO ,590 ACRES 69-1' AND AS SAID kC APPP DENTON, TEX 8Y DECLARING ANOEPFECTIVE THE CITY AND LIES Tp , c DATE, COUNTY OF DENTOpPPROX,NATELY r TEXAS? AND THE COUNCIL OF THE CITY OF DENTON, TEXAS, HERE9Y ORDAINS, SECT= The Zoning Classification and ing described Ume designation of the !ol!,ow- PROPettYr to-wlti SITUATED in the Cie 31p ,act Of 19 a Portion of o In the a. # r and being nMeiasnhelmnrnSU' exam, and oeing +uc,s in 'Exhibit A' in deedtrecord~daln tr act Yr described No, the Deed Records of Denton in Volunt 885 20 ed as t,0' more fully described as folCoQntyr Texas, and said I iagOn619 of BEGINNING at an i being the Present iron rod set for the point of intersection r esent west the pr by A1neY is r Road, Dl *VA* id (Old Sanger Road) with being a, delinedr Y R.O.W. ac u point Of THENCE north 89'01, went with +ldion by the Clt intersection Y Of aentoni as delined by Said R.O.W. Acquisition P th line nor rod set at the point o! Windsor Dirve, Southwesterl a! 144.32 et to an 1 lnterseotion a said Of that Y line ot,aatd 9,20 ac north line With roe in dead certain tract cony Ref and the northeasrer2 the recorded in Vol U@• 69yed 7 to the City of Denton Y line THENCE north 015$- Page 207 of Said as Tract 1 34 SO Deed Records, 9,20 acre tract andwest with said common line in iron rod in place sfor the of Dento between said tract and the northeas he northwest n corner tract, 1008, 3d legit to t corner of said City of of Said 9.20 acre mouth E8+49170 east with of Denton Tract it between said 9,20 acre tract endrasetnc* ilon B+ in said dAod in Vo g the common 741,46 leer Volume n 49.622 act# ilne 'Tract said to An iron rod is$# Page 619 Of laid Dead A4col 9'20 acre tract In the weselace or the northeast cornerdOf THENCE south 0.12 '#2044* fence line Of said Riney Roadt Road and with the t west With Said West to an Iron cod line of said 9.20 acre fence line tract 8 o! Riney Aft feet line with the mos t at the point of intersection u said le r R.O,W, acquisttlos northerly north Iine of said City Of Denton of 11106Wnorth . Y Acquisition, no9,5'fla• west with said most o y north rthwe6.50 rd not line corner of said R O,W racquisltionlor the most acquialtonuand0 aid pr west with a west line Of said R, to the place Of b•glnnin ,ne wsae line of Rine g and containin y Road feet g 8.590 access 29,20 leer S-180/W, 0, 90NC/PAGE 1 i `e Y, y 1, Apandp No. Awdplbem #~,g ~}ate __l1 % ~ ""h is Classified as Agricultural 'A• District Classification Use under the Comprehensive Zoning Ordinance of the City of Denton, Texas is hereby granted for the use of said property a I specific use permit for a YMCA Facility, subject to the follow- ing conditions and restrictions to-wits 1. No detached signs shall be permitted other than a scoreboacdf 2. A fence mshalllybe aerectedd asix long f~1 foot solid wood lino j the north property 1. This specific use permit shall expire if the YMCA Facility is not completed within three (3) years from the effective date of this ordinance. 4. The substantialpcompliancetwith pthropert site shall to In hsreu{i and made a part hereof for all purposes. od SECTIOX-11 - i The zoni,19 Map of the City of Denton, Texas, adopted the 14th day of January, 1969, as an Appendix to the Code of Ordinances c;! the City of Denton, Texas under Ordinance No. 69-1, shall he referenced to show the property herein described being granted a specific use permit for the use approved heroin. SECTION III. That the City Council of the City of Denton, Texas hereby finds that such use is in accordance with a comprehensive plan for the purpose of promoting the general welfare of the City of Denton, Texax, and with reasonable consideration, among other things for the ahacacter of the district and for its peculiar ^ suitability or particular uset, and with a view to conserving the value of the bulidings, protecting human lives, and encouraging the most appcogtiate uses of land for the maximum bensCtt to the City of Denton, Texas, and its citisens. S T 0 Iv, That this Ordinance shall be in full locos and effect immediately after its passage and approvml, the required public hearings having hecetofoc• been held by the planning and zoning 9-180/K, p, SYRNS/PAOi 2 C C %V k. F? . •.r r,: s Vet AWds No. AgendaffenL__~~~ C°m,alsslon ana tha C1tY Council O altar of th• city Of Denton 91vfng due notice aharaol, r Texas, PASSED AND APPROVED this the daY Of 1 August, 1981. u. *CIO DE N, TEXAS ATTESTt CH L TT CITY OP DENTON,ITEXAS C "•^"s 1 APPROVED JOE V. AS TO LEGAL PORN= CITY MORRIS, ACTING CITY ATTORNEY OP DENTON, TEXAS eY; .1 s.zeoiw, D, l YRNE/PAGi 3 { 4 I ri lit'h LitY,y I e1 , it A I I I en PIOrO~v rL AYeAWMe p I ~ ptoiune Riots ~ O - ~•--eexaUriOr rrAxe 7 + ►eeL ~euwrrxr J I f era . roeL ~ • MPMV.V xIw11Le olelvr I DENTON - rrMA LT rlrrxle LOT I I e' 4OLl7re4 LL rleM AT10X WMrlxl J eerAT 7 ',pr 11111.9 • f e ~ 3 I Donlon YMCA SITE PLAN Mir of Metr°poefa,oalal 2 VICINITY MAP xTt $4,41.111 1'i lee too, A I 1 n q Aa on do No, ATTACHMENT 4 y ~l AO F K~~ f. t /4' i.. t - n 2117L - '.s ATTACHMENT 5 Agenda 1jam vo. d;?j" /"~f 19 AN ORDINANCE OF THE CITY OF DENTON, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR A YMCA FACILITY, AS SAID PERMIT APPLIES TO 8.5 ACRES OF LAND LOCATED AT THE NORTHWEST CORNER OF WINDSOR DRIVE AND RINEY ROAD; REPEALING THE SPECIFIC USE PERMIT GRANTED By ORDINANCE NO. 84-95; PROVIDING FOR A PENALTY IN THE MAXIMUM AMOUNT OF $2,000.00 FOR VIOLATIONS THEREOPI AND PROVIDING FOR AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS; SECTION I. That Ordinance No. 84-95, approved August 7, 19840 grant ng a specific use permit for all or part of the property herein described, is repealed. SECTION II. That, pursuant to article 10 'of Appendix B-Zone ng o the Code of Ordinances, a specific use permit for a YMCA facility is granted for ,the property located at the northwest corner of Windsor Drive and Riney Road, as is more particularly described in Exhibit •A", attached hereto and incorporated herein by reference. SECTION III. That the property shall be developed, used, and 1 mainta ned n accordance with the site plan shown in Exhibit •B', + attached hereto and incorporated herein by reference. The I specific use permit shall be,subject to the following conditions: 1. A parking. lot containing fifty additional spaces shall be constructed, in accordance withaking rCity specifications, along the north property line of the property, as shown in Exhibit "B•, within one year of the effective date of this ordinance. 2. A permanently maintained solid living screen, which will mature over a three (3) year period to a minimum height of six feet, shall be erected along the north boundary of the parking lot prior to making use of the new parking lot required in paragraph 1. 3. No detached signs, other than a athletic field score- board, shall be permitted on the property. 4. Within two years of the effective date of this ordi- nance, twenty percent of the "Landscape Areas, as shown in Exhibit 'B', shall be landscaped. Prior to showing the aloca ions fpithe landscaping landscaping plan be submitted to the Building Official SECTION IV. The Zoning Map of the City of Dentono Texas, adapted the 14th day of January, 1969, as an Appendix to the Code h i les Agenda Item cf ordinances of the City of Denton, Texas under ordinance mod, 69-i, as amended, is hereby amended to show such change in District Classification and Use. SECTION V. That the City Council of the City of Denton, Texas, hereby finds that such change is in accordance with a comprehensive plan for the purpose of promoting the general welfare of the City of Denton, Texas, and with reasonable consideration, among other things for the character of the district and for its peculiar suitability for particular uses, and with a view to conserving the value of the buildings, pro- tecting human lives, and encouraging he most appropriate uses of land for the maximum benefit to the City of Denton, Texas, and j its citizens, E SECTION VI. Any person who shall violate a provision of this ordinance, or fails to comply therewith or with any of the requirements thereof, or of a permit or certificate issued there- ] under, shall-be guilty of a misdemeancr punishable by a fine not exceeding Two Thousand Dollars ($2,000.00). Each such personI shall be deemed guilty of a separate offense for each and every clay or portion thereof during which arty violation of this ordi- nance is committed, or continued, and upon conviction of any such violations such persons shall be punish4id within the limits above, SECTION VII4 That this ordinance shall become effective fourteen (14) days from the date of its passage, and the City Secretary is hereby directed to cacaae the caption of this ordinance to be published twice in the Denton Record-Chronicle, the official newspaper of the City of Denton, Texas, within ten (10) days of the date of its passage, PASSED AND APPROVED this the day of , 1987. RAY S 8'N , MAYOR ATTEST: J I G L ERS, CITY SECRETARY AP OVED AS TO LEGAL FORM: DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY BY: i~ C ~S i l II1 it woo Agendaltbm p~ 89-30 ATTACNMENT 6 AN ORDINANCE OF THE CITY OF DENTON, TEXAS, AMENDING THE SPECIFIC USE PERMIT GRANTED BY ORDINANCE NO. 87-222 FOR A YMCA FACILITY LOCATED AT THE NORTHWEST CORNER OF WINDSOR DRIVE AND RINEY ROAD) PROVIDING FOR A PENALTY IN THE AMOUNT OF $2,000.00 FOR VIOLATIONS THEREOF? AND PROVIDING FOR AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINSI SECTION I. That the site plan approved by Section III of Ordinance No. 87-222 is repealed. The property shall hereafter be developed, used, and maintained in accordance with the site plan shown in Exhibit "B", attached hereto and incorporated herein by reference. SECTION Ii. That the conditions attached to the specific use permit as specified in Section III of Ordinance No. 87-237 are repealed. The specific use permit shall hereafter be subject to following conditions: A. The fifty (50) additional parking spaces shown on the site plan herein approved must be provided within one (1) year of the effective date of this ordinance. B. in order to provide a solid living screen from existing or proposed abutting residential uses, plants shall be installed along the entire northern boundary line of the property within two (2) years of the effective da•La of this ordinance. The plants installed shall be of the number, size, and type, as approved by. the Departaent of Planning, sufficient to provide a solid plant screen of a mAnimun height of six (6) feet, within three (3) years of planting. , Thereafter, the plant screen shall be maintained by replacement plants, if necessary, to provide the screening herein required. C. The landscaping provided for in the Landscape Plan of the approved site plant. shall be installed in compliance with the provisions of the Denton Landscape Code within one (1) year of the effective date of this ordinance. D. No ground signet other than an athletic field scoreboard signs, shall ba permitted on the property. E. Physical barriers sufficient to prevent vehicular access from the proposed parking lot to North Lakes Park, as i' i !S Sfy 1 fl ro C/ Agenda No. Agenda ft S 104 4 w determined sufficient by the De auto. _ ' be installed within three Parttent o / 5~ this - s ordinance, (3) aontha of Of Engineering, s 11 the effective date of ordinanc~+ That any person violatin hall, $2000,00, s upon conviction, be shall coo Each daysh at a tined any provision of this paratof rdi um not exceeding and distinct offense, violated fourtee I A-I ° That this Secretary im hereb day@ from the date o inance shall become to be published twice iinctlde cause its asst effective newsP4er the ca tion oa' p this and the city ° Deton date of its passaq f y of Denton, Teas a within ton theoofticfAl ten (1p~ days at the PASSED AND AppNOVED this the a?lpl day of 1989. I RAY S ATTESTi Sr OR Z T~~ CITY SECRSTAgY APPROVID AS TO LMU 1ORMt DEBRA ADAKr DRAYOVZTCX, CITY ATTOXO BY: O I : 'i Page 2 C y I. 4i c %wp xusNywawwn.ora ~gsnda€ Na. ABendalfe ATTACHMENT 7 C)t(B.V_~~_ ~J_76.G ORDINANCE NO. AN ORDINANCE OF THE CITY OF DENTON, TEXAS, AMENDING THE SPECIFIC USE PERMIT GRANTED BY ORDINANCE NO. 89-027 FOR A YMCA FACILITY LOCATED AT THE NORTHWEST CORNER OF WINDSOR DRIVE AND RINEY ROAD; PROVIDING FOR A PENALTY IN THE AMOUNT OF $2,000.00 FOR VIOLATIONS THEREOF; AND PROVIDING FOR AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That the site plan approved by Section I of Ordi- nance No. 89-027 is repealed. The property shall hereafter be developed, used, and maintained in accordance with the site plan o shown in Exhibit "A", attached hereto and incorporated herein by reference which provides for the addition of a storage and mechanical room of not more than 250 square foot. SECTION II. That the conditions attached to the specific permit No. 180 as specified in Section II, Paragraphs B and C of Ordinance No. 89-027 are amended to read as follows: B. In order to provide a so' id, living vegetation screen from existing or proposed abutting, residential uses, permittee shall plant plants along the en!:ire northern boundary line of the poperty on or before December 31, 1994, as follows: the plants shall be at least one-year-old eastern red cedar installed in a double row, five feet apart. Within each row, plants will be spaced 6 feet apart. C. During the first four years following planting, pe:.mittee shall provide watering to the plants in amounts and at a frequency to allow the plants to grow per a schedule approved by the Planning and Development Department, SECTION III. That any person violating any provision of this ordinance shall, upon conviction, be fined a sum not exceeding $20000.00. Each day that a provision of this ordinance is vio- lated shall constitute a separate and distinct offense. " I SECTION IV. That this ordinance shall become effective four- teen (14) days from the date of its passage, and the City Secretary is hereby directed tc cause the caption of this ordinance to be published twice in the nenton Record-Chronicle, the official news- paper of the city of Denton, Texas, within ten (10) days of the date of its passage. PASSED AND APPROVED this the _ w day of , 1992. BOB CASTLEBERRY, MAYOR s. M1 S 1 Aisnda Na.~ Agenda Itm ATTEST; JENNIFER WALTERS, CITY SECRETARY t BY; APPROVED AS TO LEGAL FORMt DEBRA A. DRAYOVITCH, CITY ATTORNEY q I J 1 d PAGE 2 Y F, t f Agenda No, 90? 3 ra AgendaltemY_. 5 P&Z Minutes Oita Octobor 14, 1992 9 Page 7 f y recommends approval, Chairman Bngelbrecht closed the public hearing. ! i It was moved by Ms. Huey, seconded by Mr. Cochran, and " unanimously carried (6-0) to recommend approval of the preliminary and final replats of the C. C. Bell Addition. VI. Hold a public hearing to consider an amendment to r"'1 Specific Use Permit No. 180 for the purpose of modifying the screening regulations and allowing a mechanical/storage building. Staff Report: Mr. Yost stated that the current owner is the Y.M.C.A. of Metropolitan Dallas. They are requesting an amendment to Specific Use Permit No, 180 in order to 1) allow planting of a vegetative buffer in 1994, 2) extend the time in which the buffer is expected to reach E 6 feet to 4 years, and 3) allow the addition of a i storage/mochanical room to the existing pool facility. The property to the north is a single-family land use in an r,gricultural zoning district. The site of this rogitiest is located in a low intensity area, of which the intensity trips are 75% allocated. No additional infrastructure is required. In 1984, Ordinance 84-95 I authorized Specific Use Permit No. 180 for a Y.M.C,A. facility, the permit was then amended by Ordinance 87- 222 and by Ordinance 89-027, The present proposal would allow for the growth of a new vegetative buffer to eventually replace an existing vegetative buffer which is fully mature, but is actually located on the adjacent property. It would also allow the planting of 1 year old red cedar trees in a staggered, double low. The plants would be space 6' apart, and the rows would be space 51 apart. In addition, the time span in which the trees ware expected to reach V would be expanded to four years from the time of planting. Ms. Huey asked if there is any relation between the plaritincg and the storage facility, Mr. Yost replied that they arc separate issues. The storage has do impact on the trees, ;screening, or intensity trips. Petitioner: Dial, Engle, Lxecutive Director of the Denton Y,M,c,A,, stated that he war available to answer c . „i Y ii 1 rr Apendalte+n.._. S P&2 Minutes October 14, 1992 Page a !ll~~~ questions, Mr. Cochran asked what is located along the northern property line, Mr. Engle replied that there is a screen of trees and bushes on the adjacent property line that buffers single- family houses, To the west is a pasture. Ms. Eluey waked the reason for the extension of time, Mr. Engle answered that the request is due to finances. They are trying to direct their finances into their programs. They want to meet landscaping requirements further down the road in time, They plan to take the old cedar fencing and it extend it, They need to cover their pool pumps and have a place to store lawnmowers, No one was present to speak in favor or it opposition to { the petition, Rocommondationi Mr. Yost statud that staff recommends approval with the stated conditions and the condition that sufficient water, as determined by the Planning and Development Department, be supplied to the buffer plants on a regular basis, Mr. Cochran asked if the water condition was previously a part of the Specific Use Permit, a Mr. Yost said no but it has boot, discussed with the applicant. Chairman rngol.brecht closed the public hearing. Motion was made by Mr. Cochran, seconded by Mr. Willis, and unanimously carried (6-0) to recommend approval of the amendments with the condition that sufficient water, as determined by the Planning and Development Department, be supplied to the buffer plants on a regular basis, VII. Bold a public hearing and consider rezoning a 32,045 acre tract of land from the Agricultural district to the single-Family 10 district on property located near the intersection of Hobson Lane and Country Club Road. Twenty notices were mailed to property owners within {Y S'n - - x :-Mt 1.1.1 L I. XXTE CITY ::,::COUNCIL a IN - - T-T - - - - oO~~~Qa4r p apps - : i OOp~{ ar O O . o. IT I T'l OQF 'a~. IT: ~°dpaaoo nao p° T T -m-IT _T: T ki i i~ n AL:.GUUIF +klanda It~r/,~~!~ ORDINANCE N0. L AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND A14ARDXNG HE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES. r TRACx FOR NG FOR THE EXPENDITURE OF FUNDS ~ EFFECTXVE DATE. THEREFORE; AND PROVIDING PFORAN F WHEREAS, the City has solicited, rece and pet.itive bids for the purchase of necessaryvmateriallsb~llated com-lies or serv ce andpCity ordinancess; and accordance with the prorasdurtas of atateelaw WHEREAS, the City Manager or a designated reviewed and recommended that the herein described bids are the lowest responsible bids for the materials a employee has services as shown in the "Bid Proposals" aubmittedenthcareforl andr WHEREAS, the city Council has provided in the City Budget for the appropriation of funds to be used for the purch terials, equipment, supplies or services $ purchase of the ma- herein; NOWt THEREFORE, pproved and accepted THE COUNCIL OF THE CITY OF DENTON HEREBY ORDA1148: C 0-N_j• That the numbered items in the following numbered bids for materials, equipment, "Bid Proposals" supplies, or services, shown in the attached he.rta, are hereby accepted and approved as being the lowest responsible bids for such items: BID ITEM --im zwp-oli &tott JET 1425 1 TJEM )LEt INC. 93 1427 ALL F.J. BUSINESS FO RMS i 0950.00 $ 37'I,000.OU 5 Cfi 0 1r- That by the a.ccaptatjcs and approval of the above numbered items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items ( and to purchase the materials, equipment, supplies o: agrees in \ accordance with the terms, specifications, standardssc~rvici in and tor the specified sums contained in the Bid antid Invigt2tations, , aid Proposals, and related document,. h A Agenda No. 6 Agandaltam.__._ 1bto SECTION III. That should the city and persons submitting ap- proved and accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the acceptances, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto; provided that the written contract is in accordance with the terms, conditions, spec- t ifications? standards, quantities and specified sums contained in the Bid Proposal and related documents herein approved and accepted. That by the acceptance and approval of the above numbered items of the submitted bids, the city Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein. SECTLON__y. That this ordinance shall become effective imme- diatcly upon its passage and approval. PASSED AND APPROVED this day of 1992. BOB CASTLEBERRY, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY BY: r C s w ,~,~,,,,,,-,rte _ ~ _ , 4 ii f e pQBfltlp NA _ 4.. DA CITY 02UNCIL REPORT t TO: Mayor and Members of the City Council FROM Lloyd V. Harrell, City Manager SUBJECT: BID 11425 - WIRE CABLE CONDUIT AND CONNECTIONS (ITEM #1) RECOMMENDATION: We recommend this bid be awarded to the lowest bidder Temple Inc. at 4.46 per foot, The estimn+,3d quantity of 211000 feet will bring the total expenditure to approximately $93,450.00, t Items 2-25 have been awarded by previous Council notion. SUMMARY: This bid is for the purchase of 21, 000 foot of high voltage under ground oleetric cable. 15,000 feet is for existing electrical distribution projects and 6,000 feet is for warehouse stook. BACKGROUND: Tabulation sheet (Bid Item W. PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Warehouse ;atoek, Electric Distribution Divis en, FISCAL IMPACT: This purchase will be initially funded from warehouse working Capital f un~ d p count #7100430-0582-8709 and then recharged to the appropriate expenditure account as the cable is utilized. Rospeo lly submitted: 4V. I arroll ` City Manager Approved: Name; 'T'om D. Shaw, C,P.M. 'T'itle; Purchasing Agent 300.doo t C S i+ t tll ti Agooda Na. Agendallem_ BID M 1425 I I UJIa r BID NAME Wire, Cable, Conduit I Temple f 6 Connections J I OPEN DATE October 13, 1992 I 1 M IQUANTITYI DESCRIPTION ~1 I "J I I VENDOR I i 1 [ 15000 ICable UO 500 MCM 16rV -~I I 2 1 5000 jWire copper #10 THHN STR SLR I $0.065 I 3 J 5000 IWira Copper #10 THHN STR WHT I $0.065 I 4 I 1000 (Wire copper 1/0 THHN J $0.681 I I 5 I 6000 (Wire Copper 500 MCM THHN I $2,440 f t I 6 I 100 IElbow T-Housing I $32.720 I 7 I 100 [Cable Adapter 500 MCM T-Elbow I $8.270 8 f 50 1 " of 600 amp 4/0 200 mill $8,270 I 9 [ 100 IT,Elbow Connector 500 MCM I $9.360 M 10 I 65 ILoadbreak Elbow A2 I $17.940 I 11 I 12 (Fuse S&C M65E i $57.100 I 12 I 140 [Coupling PVC soh 40 1" I $0.140 I 13 I 160 (Coupling PVC Sch 40 2" I $0,310 I 14 I 25 IElbow PVC Sch 40 41lx22.5 deg I $5.110 I 15 I 40 JEibow PVC Sob 40 411x90 deg [ $12.990 I 16 J 40 It;lbow, PVC Sch 40 2"x90 deg I $4.620 I 17 1 40 li-Ahow PVC Sch 40 2,511x90 deg J $1,810 I 18 [ 50 lW how PVC soh 40 1"x90 deg I $0.370 I 19 1 3000 (Conduit PVC Sch 40 1"x90 deg [ $0.157 I 20 1 8000 Jconduit PVC Bch 40 2"x20' I $0.314 I 21 1 4000 (Conduit PVC Sch 40 4"x20' I $0.867 I 22 1 2000 (Conduit PVC Sch 40 511x20' I $1.239 I 23 I 80 [Conduit Plug PVC Suh 40 411 I $0.890 J 24 1 25 [Fiberglass Pole 38' I $719.00 [ 25 i 60 +Fiberglass Pole 45' j $972,00 I [ I DELIVERYt I I I 1 I I I I*NOM Item 1 not awarded I I at this time, I I 1 [ J I I I I I k Ye pi 4! 1 I a(lenda No, Agenda ltera._. ,19S /e (0 ' DAZ& _NCSY=BE&.1x.J992 CITY COUNCIL REPORT TO* Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager i SUBJECT: BID # 1427 - BROCHURES FOR PARKS & RECREATION RECOMMENDATIONt Council approve award of Bid #1427 - Brochures for Parke & Recreation to the low bidder meeting specifications, F.J. Business Forms, Denton, Texas, for approximately $37,000.00. SUMMARY: Bid invitations for the production & sale of advertising within the Parks Department 92-03 Brochure Publication were mailed to fourteen (14) vendors, Four vendors responded, two of those were no bids, Of the remaining two bidders, only F. J, Business Forms met the Park Brochure specifications, The low bidder took several exceptions to the specifications including: * Only one paper stock to be used throughout publication * Only twelve of the 40 pages would be in 3 colors; 8 pages would be 2 colors; 20 pages would be black Ink only * Cut size of brochure smaller than specified The alternates as proposed by the low bidder will be taken under consideration during the bid specification development for the 9394 brochure publication. The brochure is specified as a 40 page, 3 times per year publication at a cost of $286,19 per thousand and the 80 lb. glossy cover is an additional $86,04 per thousand, Circulation is approximately 33,360 issues each publication. To maintain the established production schedule, it Is Imperative thnt the bid award is not delayed as the first steps in the production are typesetting and layout scheduled for 12.17-92. BACKGROUND: Tabulation Sheet & Memo from Rich Dlugas, Director of Parks and Rear ea Lion, PROGRAMS,- DEPARTMENTS OR GROUPS AFFECTED: Parks and Recreation Department & Cit zone o Denton, FISCAL IMPACT: $27,041.00 was budgeted in the 193 Fiscal Year General Fund and T10,000.00 in the Recreational Fund for this oxponditure, Some of the Recreation Fund expense is offset by revenues generated from advertisements in brochure and class fees. i c 4 h w ..act Agenda Item-ZL) game CITY COUNCIL REPORT NOVEMBER 17, 1992 I~JJ PAGE 2 OF 2 Respea lly submitted: L oy V. Harrc+ l City Manager Prepared by; U 1 Name: iliandie Iiardsri Title; Buyer Approved: Name: Tom Shaw, CP.M. Title: Purohasin~ Agent 309,doo E K WW4 1 Z Agenda No 4~ A410 Agendaltem_... Rite CITY COUNCIL REPORT C NOVEMBER 17, 1992,//Jf PAGE 2 OF 2 Respee lly submittedI R. L oy V, Harre 1 City Manager Prepared by: Name. lance Harden Title. Buyer Approved. Names To Shaw, C,P.M, Title. Purchasing Agent J09,doo 1 C . _ ya y a. 2 r Acenda. No.._. _ Agenda lie m---&.. aato_-!~" BID 1427 BID NAME BROCHURES FOR PARKS AND F.J. BUSINESS I DENTON RECREATION FORMS I PUBLISHING OPEN DATE 10-27-92 I CO. # IQUANTITY I DESCRIPTION J VENDOR I VENDOR I I ! I I 11 1100,050 IPARK BROCHURE (40 pp) I 285.19 m I 47.51 m I I 2. I ADD ICITY FINANCIAL REPORT I I I S pp (33,350 ea) I 65.60 m I 50.23 m I I I I I I ~ 3. I ADD IADD'L COST TO SUBSTITUTE I I I I 60 LS GLOSSY COVER I 85.04 m I NO BID I I I I I I I - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - NO BID RESPONSESi I I I I I------------------°__---_----I I I I I TWU I I I i MILLER BUSINESS SYSTEMS I I I I I I I I 1 I i ~ A r t 1 v. op,- s~ 7 agenda Pao, or m - l~ Agenda{t~m,~S~' off..- gate f' C1rYo/DENr0N, TEXAS MUNICIPAL BUILDING / 215 E. McKINM'cY / DENTON, TEXAS 76201 M E M O R A N D U M 4 TO: Tom Shaw, Purchasing Agent FROM: Rich Dlugas, Director of Parks and Recreation DATE: November 11, 1992 RE: Budget Implications of 1992-93 Brochure Publication Award The purpose of this memo is to address three areas relevant in determining the 1992-93 brochure publication award. The three areas are: 1) bidder compliance with bid specifications) 2) finan,:..ial. implications of monies designated for brochure publication; and 3) increases in revenues resulting from upgraded brochvee covers. 1) BIDDER COMPLIANCE WITH BID SPECIFICATIONS: Below are the bid specifications as set forth by the Purchasing Department for the 1992-93 Parks and Recreation Department brochure, F. J. Business Farms met all eight bid specifications as set forth by the Parks and Recreation Department. Denton Publishing met only three of the eight bid specifications. Successful compliance with bid specifications by each bidder is indicated in the respective columns with an "x." BID SPECIFICATIONS Purchasing Department s4' City of Denton, Texas BID N01SB$R 1427 49 W~ brochure a' J ~ The brochure shall be a three (3) times per year publication with forty (40) pages totals _(~ig~Loi■ bl~gyr~e~k ~Byge~ * 34 lb. highbright stock for text (36 pp.) x x k N * 3 colors ink on each page (one being black) x 0 0 It 616" x Ii" cut size x * typesetting provided by printer/producer x x a e * layout and pastsup provided by printer/producer x x I I * maximum of 280 screens par brochure x D D It 60 lb, offset stock for City newsletter (4 pp.) x * 60 lb, gloss white lithofect stock for covAr l 8171566.8200 D/FW METRO 434-2629 h A {I Agenda No. d Agenda Item, sue... _ lble _ _~l-/ 99 Lge 2 2) FINANCIAL. IMPLICATIONS OF MONIES DESIGNATED F()R BROCHURE , PUBLICATION: The present vendor's bid of $37,041.00 for 40 pp /3 issues with glossy cover represents a 10.5% decrease from the 191.41- 92 brochure expenditures. There is $28,000.00 budgeted in the General Fund and $10,000.00 budgeted in the Recreation Fund for publication of the FY 92-93 brochure. Parks and Recreation Fund expenditures are offset by revenues generated through advertisements in the brochure and classes. 3) INCREASES IN REVENUES RESULTING FROM UPGRADED BROCHURE COVERS: It is believed that a portion of the 8.15% increase in { Parks and Recreation Department revenues over 1990-91 is due to the upgraded glossy cover of 1991-92 brochure. The higher quality brochure contributes to a higher value perception by our citizens + and longer shelf life for the brochure. Similarly, increased registrations and increased revenues have proven to be tied to the shelf life of the brochure in many communities, It is felt by the Parks and Recreation Department that in order to ' reach the same target markets and retain the same level of community awareness, the newspaper insert format, due to its more disposable nature, would need to be distributed monthly. Based on the quotation received from Denton Publishing for three newspaper inserts per year, monthly distribution would be a more costly alternative than the present brochure which has a longer shelf life, During FY 1992-93 we plan to investigate alternatives to present brochure publication requirements. Such alternatives may include no longer requiring the chosen vendor to sell designated brochure pages as advertising space. This change may create a more competitive environment and encourage local suppliers to more actively participate in the bid process, Based on th% above listed information, it is the recommendation of the Parks and Recreation Department to award the bid for the FY 1992-93 brochure: publication to F. J. Business Forms. L~jh________..._____.___ _ Rich Dlugas I :CITY I COUNCIL Y - 4 T: 7 M.- X P d I ~Q . . d d~rlpa006GQd~~O • , ,i 'r. AgendaNo.-914 iz.L-;. _ Apmda►~,~n1°~...;~`.~_ oats 7=.. ORDINANCE NO. AN ORDINANCE ACCEPTING THE PROPOSAL OF FRONTIER ADJUSTERS OF DENTON FOR ADMINISTRATION OF GENERAL LIABILITY CLAIMS AGAINST THE CITY OF DENTONJ AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT FOR SUCH SERVICES; AND AUTHORIZING THE EXPENDITURE OF FUNDS THEREITORE; AND PROVIDING AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1, That the City authorizes Frontier Adjusters of Denton to administer general liability claims against the City of Denton and the City Manager is hereby authorized to execute a contract with Frontier Adjusters, a copy of which is attached hereto, SECTION IT. That the City Council authorizes the expenditures of funds in the manner and amount specified in the contract. SECTION I.tz. That this ordinance shall become effective imme- diately upon its passage and approval. PASSED AND APPROVED this the day of 1992. Y I BOB CASTLEBERRY, MAYOR ATTEST; JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCHO CITY ATTORNEY B Y L_ ALL0038F I 4 1 Y. t p , 1 rr ~p~ni1.111B1n 5 • y M.N..T2e.Y x.Y I:YrrH.~o• HET*XEN THE CITYx Or DENTON AND FRONTIER ADJUSTERS or DENTON This Administrative Service Agreement (the Agreement) is made as of the day of , 1992, by and amongl The City of Denton, a Texas home rule city, 215 East McKinney, Denton, Texas 76201, hereafter referred to as client, Frontier Adjusters of Denton, Texas, 512 W. Hickory, suite 222, Denton, Texas 76201, who shall be known as Frontier, s el generalEl abilityectl.aims anderequires claim and computer r $ self-insured program for its services for the administration Of this program; and sport WHEREAT;, Frontier is in the business of providing insurance claims investigation, adjustment and computer report services; and WHEREAS, Client desires to retain Frontier to provide insurance claims investigation, adjustment and computer report service. NOW, THEREFORE, .in consideration of the mutual covenants and agreements of the parties herein contained, the parties hereby agree as followss I. Term. This Agreement will be effective from November 18, ` 1992 to November 16, 1993, If Frontier has performed in a manner, f satisfactory to Client, the City Mananer may extend the Agreement by one-year periods for up to four (4) years beginning conclusion of the initial contract and b at the letter, by signing an extension II, aerviaes to be provided by Frontier. Frontier shall; 1. Investigate, adjust and administer claims submitted against client in accordance with its best professional judgment, including; as Screening accident reports for potential claims and initiating contact with claimants. b. Initiating and maintaining contact with claimants or their attorneys, C'. Deciding upon and initiating a proper course of Investigation, d. Determining responsibility, k' ti, e. Seeking contribution or indemnity from responsible ~ third parties. f. Evaluating damages and determining settlement value i of claims, g. Preparing written reports to city staff or City Council when recommending settlements in excess of $10,000, h. Performing any and all required inspections and examination of estimates. 2. Produce computer reports in an agreed format for monthly loss detail and summary print-out and semi-annual c and laims summary report including a report summarizing frequency organs ational of losses and unit of Client.Frontier shall o also provide to the Client a monthly loss detail and summary print-out. f 3. Maintain a claim file on each reported Claim. The claim files will be the property of client and may be reviewed or copied at a reasonable time by Client or a designated representative, 4. Determine claim payments, if any, to be paid on the client's behalf from funds supplied by Client. Frontier shall obtain Client's approval before payment is made. 5. Establish reserves, where appropriate, reflecting F'rontier's professional judgment, 6. Make recommendations on allorl~ated loss expenses, 7, Assist Client in appointmon'c of defense counsel where necessary on Client's behalf, and cooperate fully with legal counsel appointed by the City, 8. Inform client of claim status, reserve adjukitments and settlement recommendations in a format agreed upon with Client. Each estimate and any subsequent change shall be included in the risk management information system. 2 reserve eg lmat@ ~r~a bye ablshed or charged w~ hsytr,icr consliltAtio-q--w h~,~ sent i i sk Manager or the -_Ci-tX ttornev. 9. Report to Client any claim which in Frontier's professional judgment warrants a denial. 10. Frontier shall maintain, at a minimum, one claims C office located within 60 miles of the City of Denton. All activity related to the services requested will be coordinated y i Page 2 f llgBRdflNO,..__l~; Agft l ft l~ SF I through the Texav based claims office. An 800 number will be established for claims Denton. offices located outside the city of 11. Submit to client all claim files which have been f closed for one year to be maintained by Client for statutory retention period. 12. hour basis afor available investigation pore other action require d con general liability claims where a death or serious injury has occurred, bodily 13. Create a file for each claim upon receiving notice of an incident whera there is a possibility of a loss or expense payment. All incidents not requiring the creation of an individual file shall be held in "suspense" files. The claim file shall contain all investigation, legal and process- ing records attributable to the claim and each document or piece of correspondence is "date stamped" upon receipt, 14. Make every attempt to contact claimants within forty-eight hours of receipt of notice of loss. Within fourteen (14) days of notice of loss, Frontier will have eval- uated the claim and communicated to Client an initial determination as to the liability, potential costs and reserves for the claim. Frontier shall review reserves quarterly and modify as appropriate. IS. Within the authorization extended, negotiate and settle all claims which warrant such dispositions and make reasonable efforts in accordance with industry standards to dispose of all claims submitted by Client and prepare compro- mises, agreements, and releases for Client. that the Risk Manager, the City The City Manager approve in advance all liability orsettlements Cand ' and the may, by payments. After the contract is executed, the Risk Manager t settlement whcn a settlementfiisnin the bet interest of the City and the of up to $1,000 City Attorney or the Risk Manager is unavailable for consultation. 16. Provide copies to client of all correspondence written to claimants. 17. Agreement Comply with all other terms and conditions in this Frontier shall perform the services specified in this agreement in accordance with the requirements of any regulatory authority having jurisdiction, req law or regulation, Frontier will utilizeWlicen ed iclaims adjusters to render contracted service. The services shall be Page 3 C y v t; `f 1~0endaNo. 1 Apnda Item- s ` . f'~s._11: /:~.2 performed in accordance standards and in accordance with such legal pt requirements nor restrictions as may be imposed by governmental authority. Ill. Obligations of Client, client shall.: 1. Promptly refer to Frontier all claims which are covered by this Agreement, o 2. Establish a claim paying fund. 3. Maintain a Loss Fund for the paying of claims and allocated expenses. If there are not adequate monies in the Loss Fund, Frontier may suspend all payments and all other services under this Agreement until the client provides adequate funds. Client agrees that Frontier will not be liable for any fines, assessments, fees, judgments or penal- ties resulting from an interruption of services which was caused by Client's failure to pay Frontier's fees, to reim- bursa the Loss Fund or to provide appropriate monies for the Loss Fund, 4. Pay Frontier service fees according to the provi- sions of Exhibit A to this Agreement. 5, Respond promptly to settlement or action requests from Frontier. IV* asneral conditions 1 1. This Agreement is for the sole benefit of the parties. This Agreement shall be interpreted in accordance with the law of the state of. Texas. The Agreement may be modified or amended only by a writing signed by both parties. i 2. If Client fails to make timely payment of monies owing Frontier for services properly performed, i.e. within an days of an invoice, Client agrees to payment of interest for late payment at the prevailing rate, in the event Frontier incurs collection expense in obtaining monies owed for services properly performed, client agrees to reimburse those expenses. V. Teraination, 1. The Agreement shall, be subject to termination under, any of the following conditions: a. Mutual Agreement. upon mutual. written agreement of the contracting partiea to terminate specifying the effective date of termination with ninety days \ notice in writing, Page 4 4 4! AoamdaNo, Avfldaltem_~ 5 n b. For Cause. By Client for cause, upon the failure of Frontier to comply with the terms and conditions of the contract, provided that Client shall give Frontier at least ninety (90) days prior written notice stating the specific areas of the non- performance or non-compliance with the contract. G Termination at the option of client, shall be effective ninety (90) days after mailing of such notice unless Frontier shall have remedied said 4 failure(s) to the satisfaction of the City. c, By Client upon 120 days written notice. " 2. Should Client upon termination of this Agreement not desire continuation of claims handling services on any remaining open claims, Frontier shall bring to current status all claim files and Frontier shall: a. Return all open claim files within ten (10) days after the effective date of said termination to client or its designee. b. Return all claim files which had been closed within the preceding contract period to Client or its designee within forty-fivo (45) days after the effective date of said termination. 3. In return for the continuation of the open claims service, the City of Denton agrees to the provisions of this Agreement and to the claims administration fees as described in Exhibit A and shall pay Frontier monthly on the basis of these ti~rms until all remaining open claims handled by Frontier are settled (closed), Those open claim files remaining after the effective date of termination, which are subsequently closed by Frontier, shall be returned to Client. These closed claim files will be returned to the City of Denton once each year, within forty- five (45) days following what would have been the normal anniversary date of this contract, At Client's option, Frontier will handle any claims which occur during the term of the Agreement but which were not raported until after contract termination. The cost incurred to package and transport both the open and closed files to a third party designate shall be borne by client without further obligation to Frontier. VI. rhourance, Frontier will provide Client with Certifi- cates of insurance evidencing the following minimum limits of insurance coverage: $1,0000000 in errors and omissions liability coverage. Page 5 1 c ti t tt 1 Anendo Ne, ~a w . Agenda Item _5 [lite Frontier shall maintain such minimum coverage during the term of this Agreement. Vii. Definitions. G 1. AlloaLted Loss Expenses Allocated Loss Expense in- cludes, but is not limited to the following: subrogation) rehabilitation; automobile or other physical damage appraisal; all court cost, fees, and expenses: fees for service of pro- » eessl fees to attorneys) the cost of services of undercover operations and detectives) fees of, independent adjusters or attorneys for investigation or adjustment of claimsl the cost of employing experts for the purpose of preparing maps, photo- graphs, diagrams, and chemical or physical analysis, or for expert advice or opinion; the cost of obtaining copie3 of any public recordsl and the costs of depositions and court, report- ers or recorded statements. VIII. Confidential Information. Any data or other tgaehnical or other information furnished or disclosed hereunder is the property of Client and shall be deemed confidential to Client and shall be returned to client at the conclusion of this Agreement. If such information is known by the public, Frontier is free of any obligation to keep it confidential. Frontier shall maintain adequate security to prevent unauthorized access to Client's claim " files. IX. Lion-Discrimination. Frontier shall comply with the provisions of all applicable state and federal laws and regulations applicable to the work and to Frontier as an employer of labor or otherwise, Frontier agrees not to discriminate against any employee or applicant for employment because of race, religion, sex, age, national origin or disability. X. Indemnifioation. Frontier agrees to indemnify, defend and hold harmless Client with respect to any claim", demands, actions, damages, costs and expenses to which Client may be subjected as a consequence of or as a result of any error, omission, tort, intentional tort, wilful misconduct or any other negligence on the part of Frontier, its employees, agents, and subcontractors, unless the complained of actions of Frontier were taken at the specific request of Client, XI. General Provisions. 1. Agreement and Nutices. The provisions of this Agreement constitute the whole and entire agreement between Frontier and Client and may be modified or altered only by mutual agreement, reduced to writing, executed by authorized representatives, and delivered to each other, Whenever no- tices or consents ave required to be given under, this Agree- ment, such notices or consents shall be reduced to writing, Page G c`v I si Aa nda No. ABendaltem-!C YY ~.3 executed by authorized representatives, and delivered to the other party at the following address; City of Denton, Denton Texas G Attention: Ms. Debra A. Drayovitch 215 E. McKinney Denton, Texas 76201 Frontier Adjusters of Denton f Attention: Arthur H. Anthony ° i 512 W. Hickory, Suite 222 Denton, Texas 76201 2. Waiver# The failure of either party at any time to enforce any right or remedy available to it under this con- tract with respect to any breach or failure by the other party shall not be construed to be a waiver of such right or remedy, 3. severa'bility. In the event that any one or more of the provisions contained herein shall for any reason be held to be unenforceable in any respect, such unenforceability shall not affect any other provision of this contract, but this Agreement shall then be construed as if such unenforce- able provision or provisions had never been contained herein. 4o captions. The captions in this Agreement are includ it convenience only and shall not be construed to define limit any of the provisions contained herein. 36 Assignment. This Agreement is one for personal ser- vices and may not be delegated or assigned by either party without written consent of the other. All work performed by a subcontractor, if any, shall be deemed work performed by Frontier, 61 Relationships Frontier shall exercise full control and direction over its subcontractors and employees who per- form the work described in this Agreement, Neither. Frontier nor its employees, agents or subcontractors shall be deemed to be employees of Client, It is understood that Frontier is an independent contractor for all purposes and at all times. Frontier is wholly responsible for withholding and payment of all federal, state and payroll, taxes with respect to its em- ployees. 74 ,Excess insurance. It is understood that as of the date of execution of this Agreement, client has no excess insurance. However, should Client obtain such coverage, Client agrees to notify Frontier of ,such coverages in writing and to furnish reporting levels. Thktireafter, Frontier sh:xll that fmay Client and any excess insurers potentially fall within the excess carrier's levelaof coverage and, if requested, provide Client and such excess page 7 i r. r Aaenda No. # Agenda Item,8.. '-.2 Wto insurers with information on the current status of those claims and potential losses. a. Records. Frontier will establish and maintain for a period of not less than five (5) years, claim files, logs, transaction documents and all other records associated with this contract. These records shall not be disposed of or de- stroyed without prior written authorization from the City. XIi. Claims Investigation and Analysis and Payment. Frontier c shall provide prompt and thorough claims investigation services. Depending on the seriousness of the accident or situation, investigations are to be initiated within one to five (5) working days after Client has notified Frontier of the situation, For potential claims involving bodily injury, Frontier shall make ; initial contact with the injured party or his representative within twenty-four (24) hours of notification by Client. Frontier shall make an emergency phone number available during weekends and nor- ~ working hours for notification of potential claims involving a fatality. Frontier shall conduct, as necessary, on-site inspec- tions of accident locations, make photographs of accident locations, obtain statements from city employees, claimants, and witnesses and obtain copies of policy and accident reports, etc, 1111. Right To Audit. t, Client, through its designated representatives, is autho- rized to visit Frontier's processing and/or storage premises and have access to all data, including paper documents, microfilm, microfiche, and magnetically stored data which relate to services rendered to Client. 2. Frontier agrees to allow the Client or its designee full access to all claims data, and other items needed for cost and utilization studies as they pertain to Client. 3, Frontier agrees to assi«t client by promptly providing requested data and assisting in sampling surveys. XIV. Care of Data. Frontier shall take all stern necessary to safeguard any data, files, reports, or other information from loss, destruction or erasure. Liability for any costs or expenses of replacing, or damages resulting from the loss of such data shall be borne by Frontier unless at the time of the loss, said data was in the exclusive custody of Client. XV. Conflicts. Nothing in this agreement shall prevent Frontier from representinq other clients. However, should Frontier be assigned a claim by Client wherein Frontier has also previously received an assignment from an adverse company, or party also represented by Frontier, Frontier will so inform the city of Denton. Solely at the discretion of the City of Denton, Frontier may continue to handle such claim or the city of Denton may assign Page 8 Y. } N Y J i AQbllfli AtO. ~ ~v? ' rite l ~L the same to another third party claims administrator. Frontier/ shall incur no liability for failing to notify the City of Denton of any claim wherein a conflict may exist, EXECUTED this day of , 1992. CITY OF DENTONt TEXAS ~ I BY: CITY MANAGER ;ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY BY: FRONTIER ADJUSTERS OF' DENTON A BY: 7 P ESIDENT/OWNER ALL00394 Page 9 r, Y A Agenda 5 [klld A EXHIBIT A FRONTIER sERVICE tEE9 Z Z2W-Qaa" Cost rtems ~ Adjuster Fee $37.50 per hour Secretarial/Clerical Expense $15.00 per hour Photograph Expense At Cost Computer Reports $50.00 per month maximum Mileage cost .35 per mile Copies .].0 per page A Page 10 "now i M i agenda No Agenda item- ~.~.i3 DATBAalgnvEWB R 14 ta92 CITY COUNCIL REPORT TO. Mayor and Members of the City Council FROM: Lloyd V, Harrell, City Manager SUBJECT: BID # 1418 - GENERAL LIABILITY THIRD PARTY ADMINISTRATOR ' (TPA) RECOMMENDATION: We recommend _ this bid be awarded to the lowe b Frontier Adjustors Inc. of Denton. Estimated annual expenditure Iss$18i000r, $24,000 based upon past years experience, The bid price of $37.50 per hour is $10.50 less than the current price of $48,00 per hour. Actual savings will be determined by the number of hours required per claim. The contract will be renewable annually for a period not to exceed five years, Although not a part of this bid wr: also rocommend that existing claims be left with our current supplier, Employer's Claims Adjustment Servioes, Inc, until settlement is made. SUMMARY: This bid is for a third party general liability claims adjustor to administer and adjust claims against the City of Denton. BACKGROUND: Tabulation sheet, PROGRAM§j DEPARTMENTS OR GROi1pE1 Apy CTIsb: Risk Management Division. FIISCAI, IMPACT: 1002-93 Budget Funds, Respect Ily submitted: .,lo C Harrell City Manager Approved: Name: om D, : haw, ~C , P, M. Title: Purchasing Agent ]SO.DOC (r C,. "t y v, ~i GENERAL LIABILITY THIRD PARTY ADMINISTRATOR BIDDERS EXPENSE ITEM Employers Frontier TPS Gates McDonald Adjuster Fee $65/hr $37.50/hr $42/hr included Clerical Expense See File Creation Special work $15/hr $7,50/page inoluded Mileage Expense 0.35/mile 0.35/mile 0.39/mile included Photography Expense at cost at cost $2/photo included Computer Reports $50/mo. $50/mo included included File Creation $50/file $7.50/hr 20% of cost of the included claim Copy Expense included $0.10/page $0.35/page included Field Service Fee None None $1000/yr included Flat Fee No Bid No Bid $195/claim BI-$360/claim PD-$325/claim INCIDENT-$65/claim SERVICE ITEM Quality of Reports Good Good Good Excellent ' Municipal Experience Excellent Good Good Excellent Personnel Qualifications Excellent Good Good Good Conformance to RFP Good Good Fair Good Receiving Philosophy Good Good Good Good Financial Strength Fair Good Good Ex0ollen In House Services Excellent Good Good Excellent Insurance Coverages Excellent Good Unknown Excellent AFF003CS W ti a a CITY'. COUNCIL - a 1 00oooooao 0 X0000: _ j a cam` ~ ~ 0 0 . vOC A~ N tE*0~~: °4aoaonr,ooo°° r ~f: +i 1 agenda Mo. Agenda Item C_ ate - ORDINANCE NO, AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN ACCORD- ANCE WITH THIS' PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, state law and ordinance require that certain contracts requiring an expenditure or payment by the City in an amount ex- ceeding $10,000 be by competitive bids, except in the case of pub- lic calamity where it becomes necessary to act at once to appro- priate money to relieve the necessity of the citizens, or to pre- serve the property of the city, or it is necessary to protect the public health of the citizens of the city, or in case of unforeseen damage to public property, machinery or equipment; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAIN:.;; SECTION I. That the City Council hereby determines that there r is a public calamity that makes it necessary to act at once to ap-• propriat:e money to relieve the necessity of the citizens, or to preserve the property of the city, or to protect the public health of the a.itizens of the city, or to provide for un.forseen damage to public property, machinery or equipment, and by reason thereof, the fallowing emergency purchases of materials, equipment, supplies or services, as described in the "Purchase orders" attached hereto, are hereby approved: PURCHASE , ORDER NUMBER VENDOR AMOUNT 3039U Dr RR EQUIPMENT $12,706.23 SECTION 11, That because of such emergency, the City Manager or designated employee is hereby authorized to purchases the mater- ials, equipment, supplies or services as described in the attached purchase Orders and to make payment therefore in the amounts there- in stated, such emergency purchases being in accordance with the provisions of state law exempting such purchases by the City from the requirements of competitive bids. i H IIi Agenda No. Agenda ltr-,6~,5 ~~O SECTION III. That this ordinance shall become effective im- mediately upon its passage and approval. 4 1 PASSED AND APPROVED this the , day of 1992. BOB CASTLEBERRY, MAYOR ATTEST: JENNIFER WALTER, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY BY: C. ~i r. 1 E! V ~endaNo. 9~ ~ ~ Agendaltem U L. D : NOVEMBER 17, 1992 CITY COUNCIL REPORT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: PURCHASE ORDER #30390 - DARR EQUIPMENT 4 RECOMMENDATION: We recommend Purchase Order., #30390 to Darr Equipment, In the amount of $12,708.23 be approved for payment. SUMMARY: This purchase order is for the emergency repairs to a 1985 model 973 Caterpillar Trackloader. The unit is utilized by the Landfill Division and is a primary piece of equipment in the "cover dirt" operation. No back up unit is available so repairs must be accomplished in a minimal amount of time. The repairs to this unit Included removal and reconditioning of the track drive motors and rebuilding of the hydraulic system. This particular piece of equipment had a purchase cost of $156,000.00 and has an estimated replacement coat of approximately $180,000.00. BACKGROUND: Purchase Order #30390, Invoices, PROGRAMS DEPARTMENTS OR GROUPS AFFECTED: Solid Waste Landfill Operations and Fleet Operations Division. FISCAL IMPACT: 1992-93 budget funds for equipment maintenance 710-025-0580- 8710. a Respe ully submitted: Li y . Harrell City Manager Approved: Name: Torn Shaw, C, P. M. Title: Purchasing Agent 307. doe t r. I) C.Y Y of utivtOV, 1EXAS THIS IS A CONFIRMING ORDER PURCHASE ORDER NO: (IF MARKED) A xx Thls number must appear on all FC 30350 DO NOT DUPLICATE Lo ei s,, boxes, p cking slipssAnd MIN, Req No: Bid No: Date: 1027 92 Page No. O 1 VENDOR PURCHASING DIVISION 1901.8 TEXAS STREET I DENTON, TEXAS 70201 NAME/ DARR OCUIFMEKT CD 8171383.7100 OAFA'METR08171267.0042 FAX81713824692 ADDRESS F C HCX 20737 DELIVERY CCNFIRMA71CN CNLY C14 DALLAS IX 7b220 ADDRESS FLEET SERVICES 804 TEXAS DENTON• TX 7E201 VENDOR NO. OAR49000 DELIVERY QUOTED 15 52 FOS DESTINAT11J.4 TERMS 001 1x000 LT VENDOR CAT. 8' N / A MFG NAME 99905.240 9.905.24 CITY 1 92935 RIG #2525 R 6 R TRACK-DRIVE MOTORS 002 loODA LT VENDOR CAT. N N / A MFG NAME 258020950 2 842.55', CITY A 92935 FeCUILD HYDRAULIC SYSTEM t ~ PAGE 7GTAL 2 x12. 0b 2.x,'~ 01 710 025 0580 1?710 12.708423 RANG TCIAL 2 12. VENDOR INSTRUCTIONS: 3. Terms - Net 30 Wnleas otherse sr>dso+d l - y 1. Send original Invoice wilh duplicate copy. 4. Shlpping Instructions: F,O B. Destinallon prepakl (unlases otherwise speow) 2. BIN to ° Accounts Payable b. No federal or state sales tax shall be Included 218 E McKinney SL In prices billed. - - Denton, u 76201 Purchasing Division A I t yti w 1 ,v it JDARR Agenda No. Agenda lt9m la L67 J EQUIPMENT O%0. =9:~ REMIT TO! P.O. Box 843652 • Dallas, Texas 75284-3662 0 214/721.2000--~ f ~ sumTy sHm TD: CITY. OF DENTON 'ATTN. ACCOUNTS PAYAdLI: .:'215 E' MCKYNNEY L t b£NTON T% 75s Jl CL' T ST ~y M p x NIMDICE NO ' 4, 10-f9-921451 u It )a~ 1 71 1 M011 ti BERW NUMBER E ~},S; 9MR'NX' F 9 A I } i6,()i;00 / 1' 'I 6 !;P-4255 3clLT 1.'i0 24.00 i 5P-6181 SLCEVE 5 13.55 13.55 t X11,, 5P-6944 A0APTLR S 10.48 10.48 > I 6F-4718 5i?AL ; i 2.36 4.72 . 6J-7036 PING S .21 4o62 181 $y 7r 611-0852 CAP S 1.68 6.77. x,69-8612 KIT GA SK S 141.72 295.44 7J-•4169 R I NG S 1. 11 2.22 1t 74-2419 RA c. S li 118. 713 237.96 2'AH-8819 RACr: 17. a3 255.86 'X~ BJ-2559 PLATp S 3.35 3,15 A BJ-6273 R ING S ~".69 17..42 I ; X4.122 BJ-6276 1%e TAIt1ti< S 2.77 60.94 I ,:2 9J-0747 I~ Als,L,bG S 3~9.v6 7x11.92 Y 9T-1311 dOUY PJ 1932 .52 1932.52 2 9T-4815 C11VLR. N 312.31 624.b2 llf 2. 9Y-5774 d;JLT ; 1.21 16.54 ' 2 9T-6526 ll.f,If A S 113x.04 2278.03 y 19T-8124 SHAFT 5 108.72 108.72 y 1' 1 9T=6126- TU3G S 4.1 1J ~~p k 2.01 .TA#I~F~ 4N 4V2 786 2..26 }'If t. eau, ~r TOTAL I ANOP. ; G. 02 i 1 35715 Itr_,UFrAC%' HrAI~ 1135.60 133.30 18F 3S2916313 45.77 77 SJ , TOTAL MISC 01f;3 3-G. 02 179.07 + 1:G'1E11T r),., IGfAL. ' ytrt`~ 9626.93 T > Jti , 11 1 SC HO,Ie/':^1V 36.39 T;~ , - 't 'NUN-nETUnNABLE IIAV THIS fp'S ITEM3NOTSHOWN I AMOUNT 11'I YL,7 APE BACK CADEnED AMOUNT GI?EDIT00 Iii OUR T ERMS fybUB,.ON OR BEFORE IDTH OP MONTH FOLLOWINO DATE OF I PURCHASE. ANY ACCOUNT NOT PAID BY END OF MONTII 'FgLOhMNG DATE OF PURCHASE WILL BE PAST DUE AND A { OFAROE WILL BE AbOED. REMITTANCE COPY i I i M. Aganda Na. DJ R R Agenw'2item -&~"'-.6L' EOUIPMENT Q8: REMIT TO P.O. Box 843652 . Dallas, lbxas 75284-3652 •214/721-2000 ~p 11~ ,&~~~1010 TOr . µ SHIP TO T{; CLT1! OF DENTON ,',;ktTW ACCOUNTS PAYA6L I t15 '8 MCKINNEY ,.,i, DENTON TX 76201 CL,' T 9T. Ys @t';~i;L;1 .9:`• kZ } 4INV q s y q 4 10-14-921451 1 0 w 0007 7' OJ i73 0'27-9 Z 182,400, it 1k v t,39 AA 73 1 }f,(; t 0704'`2 Z,+2 HYDRAULIC DRIV: MUTOR r' 4F'-6824 RING S 1.48 2.96 !i„ 4H-6520 RING S 2.46 4.96 `4}y TOTAL PARTS SEG. 01 7.92 M tf TOTAL LABOR SEG. Gi 234400 t . SCG,4LNT 01 TOTAL 241.92 T i, ,'REC ND. 2 HYDRAULIC RIVc :4tJTUk 1 a,6~ Ds-1618 C.;P 5Cr4:4t S .11 .66 w t,r.2 1H-5338 CUP S 13.63 27.26 t; r 1N-7543 a,)L.T S 4.66 19.44 y L LU-1095 R11441 S 1.15 1.15 { S tr,{.X 1U-1967 OLARINi; 5 52.17 52,17 IU-13999 ALIT09 S 164.77 326.54 , fr'y 2 2J-0157 SEAL 5 •R S .53 1.06 o.fi`2: 2 K 5 a, 40 .6„ ff , 2 2P 8k2 AE)A Tt S`~'"'f 47.92 -2 30-9709 LUCK -NUT S 5. a0 11.60 ;..52 313-9710 1;OLT 5 22. 9U 45.80 +6 ' 2 3G-•9714SEAT S 7b.27 152.54 14 46-4158 SuRL0 S .05 .20 2 44-8793 ROLLER A 126. b9 1-53.38 " 2' 4M-8794 RAC is S 57. ; 5 114.50 :r t - 1 4T-2060 .`iLF:EVr S 70.77 70.77 ¢ r; 'b 2 4T-2603 3,=Ahrr46 S 25.'17 51.14 4T-2675 RACE S 27.09 17.09 5H-3102 F'1N 5 .69 .64 PAY THIB 'NON•RETURNARE A MOUNT , i n ~ ITEMS NOT SHOWN it - ARE BACK ORDERED ; AMOUNT iV OUR TERMS CRF.DITEO vt' ; 1 DUE,ON OR BEFORE 10TH OF MONTH FOLLOWING DATE OF PURCHASE, ANY ACt;OUNT NOT PAID 9Y END OF MONTH FOL LOWN0 DATE OF PURCHASE WILL RE PAS•f DUE AND A M CHARGE WILI. BE ADDED. S 4 f OvY REMITTANCE COPY 1 r, "III i rv . enda No..__ ? DAR AgElntla Item_~'" + IEOUIPMENT04 REMIT T0, P.O. ;ox 843652 • Dallas Texas 75284-3652 •214/721-2000 ea. m. SHIP TO: f' v TGT~fY OF DENTON I n s~,ATTN ACCOUNTS PAYA[ILc f. ;'15 E MCKINNEY tt.dsNTON TX 76 51 + d T 3T :,w_~ . t+,l':,rr~,.'{tfAH#i8.• ' 'JAN ~ + 4 I f 7 _ 06071) tr~DE>r., >!(SRIAI.'NUMBER:g i Y ~sr DRIVE/PARKIN fBRAKr LY LINES RUSTED AM 2958 TUBE' A 5 32.25 32.25 TOTAL PART" SEG. 06 32.25 i' TOTAL LAB;)k Si G. 06 176.50 SEGt1ENT 06 TOI AL 168. 75 T• ~ t I STEERING LINKAGE STEERING PEDAL ST[:K[tiu r. rfdNT kIJVc FREELY ' TOTAL LAI?'.)R SEG. 07 214.50 S 0;1PUr +l7 T6fAL 214.50 T ~i Y~11EP IR PILUT PUMP t<?',{at TOTAL I-Abo}( SLG. 08 39.00 +r r~ 5.n sf:;,,uE:t'Jr Cf Fi raf„L 3 9.0o r tir k, ft i 7 X11+,, 41 SC Itu'f+f:/k.NV 41.65 T 'NON•RETi1DNABLE PAY Till$ [~,y,'..,+ AMOUNT 00 ITEMS NOT SHOWN S r ARE BACK OROENED AMOUNT S CREDITED, ti; yhsif , OUR TERMS 'l<<UUE'-014 OR BEFORE IO1H OF MONVI FOLLOWING DATE OF I A E..MJY ACCOUNT NOT PAID BY END OF MONTI? n NG DATE OF PURCHASE WILL BE PAST DUE AND A IlJI~CHAROE WILL BE ADDED. A" }s ' 1 110D REMITTANCE COPY r, # V 1 kinda No Agenda Ite%_'(o ~'J .r DA RR' T C O. REMIT T0; P.O. Box 843652 • Dallas, Texas 75284-3852 ~ 214/721-2000 t , fl }i~~S1180LDTC . 1. SHIP TOr ,CITY OF DENTON IitTN ACCOUNTS PAYAOLE fir} ,y~ K,FD2 15 E 7rr7.01 " (;Lr Ter. ~1:,;'•> ;:tr .r ;trµ }fig, s ~EaT►J,nlce rxa I :n'> MOOELi „ aER61LMAIBwR T Qd~, IR- _ A I J G 1) n4 ACE HISSING SPRO.K-T SEGMENT f iJUNTIN6 RONARE ON R/H SI)E. 3S-4336 BOLT 7 7H-3609 NUT 1.16 3.48 S .84 2.52 G:I { " TOTAL PARTS SF;. OJ 6.00 + TOTAL LABOR S;:G. 03 15.60' « ~t SrGkE NT 0,'s TOTAL 21.60 T ; 1d'' 1~t ' f 3 x.C I HYDRAULIC CONTtO VAL1rr_ ' } ~y l '}IOU TING HARD14ARE BR )K• OR DAKAGP.) £ kUtif3Et) [4r) _E H 0. SUCTION HOSE. `2 1S-6181 bQL T 6.14 '1 A T11TAL PARTS 6.14 « I t TuTAL LA%)K S6t , u4 1267,50 I .r!Lx. St:Gf?';NT OH TUTAL 1273.64 T E tn . r r. 1 X3'1 4 ' ~ 7- /RFp I GASK,E /S t:A HY)i2 U1-CONTROL ~'"~I~•.~..t, kes AL MA I'll ~'CDNTROL A w: 1H-9696 RI?JC) 5 1.07 1.07 1J-9671 St AL U R S ..34 tI: 1 LP-3703 3 AL .34 -11 8 1P-3704 sI AL ~ •`f7 .97 ~ 9. ti }`3 1P-3705 St AL l.l 3.75 75 1 2M-9780 1 • 'NON•AETUMARC , rr ~;'ii~,. PAY THIS L-2 1 AMOUIJT 1 ITEMS NOT SHOWN AllE UACK OR DE RE:0 AMOUNT OUR TERMS CREON010, OR BEFORE IDTI1 OF MONTH FOLLOWING DATE Or PURCHASE. ANY ACCOUNT NOT PAID DY END OF MONTH ~FMOWINCa~AD~{ATE OF PURCHASE WILL BE. PAST DUE AND A ,BE PIC OFrOE WILL BE ADDED. `e x, S, 1 Agenda No yd ~ I Agendaliem C=SC DAF~R iEOUIPMENTC0. ~y° ` REMIT TO: P.O. Box 843652 0 Dallas, Texas 75284-3852 + 214/721-2000 r t}r;6owT0 c SHIP TO: ` i s CITY OF DENTON ta;tir I :ATTN ACCOUNTS Pi.YABLL 1 +j!E"$, n 15 E. MCKINNEY A5 DENTON TX 7b261 fG11 T ST ~ :+"7' „h('; MaiR9r; l,!:MNOKIENQ ,ri,~S.;AyN~ T 10- 9-9 51 10 lQ }n 0007122 UJ1 7 HBO W' f i. S'B~PoAL'NIlA19ER r' 6QtIC" %'i~ N°', 'g11PSN(?'!6 t, i 04 0 „ AA 73 )6 Go 070onnOn J t i I yV,HYORAULIC HOSE LINES k1: OAMAGEO RIPP R LINES i O.C.-1351 CAP SCREW 5 .12 .12 10,5-0509 CAP SCREW S .12 .36 ,W;-3157 HOSE A N 70.!5 70 95 V6 91'64 CLIP S 3.23 411?~7655 CLAMP S 1.62 31 1 SN'.t2$94 MASHER S .10 .10 5P~,1'075 WASHER S .11 .33 1 1, aG-~8876 Tucl& A S 111.3ti I11.86 i'1 14 $G-8885 TUBS- A N 122.74 122.74 jr`TiJTAL PARTS 315`.46 II r:1q:Lj r TOTAL LAw)R Sr(.. O1 195.90 # " £!<<, SFGM('-NT '-,1 TOTAL 510.46 T A REP l1ASK8T/SEA , GO 0P4Tf{OL/THkGIILE~ LINK SEY RO N RG ~C "-'u r i' K E AL. 7N-87794 GASKET S ?1.25 1.25 8T-26b4 SEAL S 1. D1 1.01 I " TOTAL PART) SEt. 02 2.26 • TOTAL L.'TR Si.G. 62 78.60 » ? hid, s' SFGl4C'JT 0[ T„TAG 80.26 T G L SPROCKET SEGMC IT 'NON•RETUHNAt3tE PAY THIS " it Svr .ti r ITEMS NOT Sf'IOWN AMOUNT r >Lf ARE BACK 011DCAED AMOUNT 'I \ OUR TERMS WEDReD t' I I 6x1E ON OR BEFORE 10TH OF MONTH FOLLOWING DATE OF 7 ~ i PURCHASE. ANY ACCOUNT NOT PAID BY END OF MONTH a1' .'FOLi.044INO DATE: OF PURCHASE WILL BE PAST DUE AND A CIURGE: WILL BE ADDED, 1CC nrufr~•h r,nr ~.n nv s M. 1 ~T- r.. DJ% Age0aNo ~a f .2-IRR Agenda llem_zlz 4' ('1 EC)UIPMENT d REMIT T0; P.O. Box 843652 • Dallas, Texas 7,15284-3652 •214/721 ••2000 a Yu1,,Li ,1{ T'~I ,Ilyr..a01-0 T&: Yj1 t , A SNIF TO: CITY OF OENTON L~ o ATTN.AC000NTS PAYA:ILC ,'.;213 E MCKINNEY DENTON TX I ,l*,~.. I'II CL T ST rlvaceNantA' 135 in- i 9-9 Y51 IO LO 1G ` mm 0+5(17122 OJ1.1T15 1D-7.7-92 3 Al00El .1, i NIMBER, ; t EQ N0! V , : ' p yam. $ 240 039 AA 573 ~6GG0r) 2 5 L s ?~hh`2 ;fo-2x24 sAt o .s s ;3J-1907 St AL S *59 1.18 i: '3J-7354 •37 5.55 / : SEAL 0 R S s3 3K-0360 •34 .6U ' '1., St:AI g i.r 'y ~s1 31;-2.459 HOS= ;J .42 1.26 3M-3,728 HSc A 14.32 19.32 ?40-,9986 SUAL S 210.79 210.79 '4J-032p .58 ~y SiAL O -ic S .86 6.68 9 rJ-0522 SEAL-.L]-.R S 5 r 4J-0523 .93 16.74 SEAL 0 R 4J-0524 1.04 3.12 + s 4J-2506 SLAL S .93 1.86 i . "I 4K-1388 37 St:tiE_ +1 1d .37 5J-1808 $CAL 0 11 S .63 1.89 5P-3108 5f AL O i l.Cl 14.01 + 5P-4042 .96 .96 } i3JLf S 1 . 96 3.92 =13 5P=8245 + t ^ NA~riR-HARD S .1 ~ 6J-1038 SEAL 1c-G-R S 2 .36 .2 64-2680 •57 1.59 1 7J- 993,3 KCAL I.53 3.06 . 1. 1P k40 0~ .G17 1.34 iJ, 8F- 4 ' / 8G-5808,C110KF.: r ; 1.5'9 L 8L-2777 O AI+~G 10,.49 10.49 1.77 1.77 lj 8S-47412 IfrJLT l<..,.:....3 9L-9009 1.36 1.36 VJ+15FIeft S 42 1.26 y 1 033-6039 U i:IN, 1. 74 J 1. •r1+ i '3;, 316.63 j 4r TOTAL LAl1bR t:d?If.AlT o.t Tlf: L 136650 « 141t'i; 453. 13 r . 'NON•FIETUANABLE - . + r r , yP,' PAY) I IIS ITEMS NOT SHOWN L AMOUNT > ,yT ABF. BACK ORDERED AMOUNT k1 itl OUR TERM9 CNE011E01~ '.z f IOUE''ON OR BEFORE 10TH OF MONTH FOLLOWING DATE Of + x PUP,O ASE. ANY ACCOUNT NOY PAID BY ENO OF MONTH ; 4O'FQOLLOWINO DATE OFF PURCHASE WILL BE PAST DUE A140 A ,Orr CFi GEL4411BEADDED. LO neuiTrn unr nnnv %a 1 CITY COUNCIL 4 t I oo~ooat}~OOOOa~op - a Fops 3_ O 7. p r °o °o d A ~ . . Dpp' * 'g OO~O ~ppp r o N I t~ O~p °~oaCOrca a: r t} i 1 " A h,\Lk\parkclty.ord rtQe~tdi lVO. _ - ~gertdal unto __l , ORDINANCE N0. AN ORDINANCE OF THE CITY OF DENTON APPROVING THE RETAINER OF' THE LAWFIRM OF LLOYD, GOSSELINK, FOWLER, BLEVINS and MATHEWS, P.C. TO REPRESENT THE CITY IN PENDING LITIGATION STYLED PARK CITIES MUNICI- PAAL-M'ILITIES DISTRICT V. CITIES OF DALLAS AND GRAPEVINE; AND PRO- VIDING FOR All EFFECTIVE DATE. 9 THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SEC'," O I That the Council of the City of Denton approves the retainer of the lawfirm Of Lloyd, Gosselink, Fowler, Blevins, and Mathews, P.C. to represent the city in pending litigation styled Park Cit-les Municipal Utilities District v. ci i s of Dallas and Grap-gyipe. SECTION II. That the City Council authorizes the city Manager to execute an agreement for legal services with Lloyd, Gosselink, Fowler, Blovins and Mathews, P.C., a copy of which is incorporated herein as Exhibit A. SECTION III. That the City council hereby authorizes the expenditure of funds as authorized by the contract. SECTION TV. That this ordinance shall become effective immedi- ately upon its passage and approval. PASSED AND APPROVED this the _ day of November, 1992. BOB CASTLEBERRY, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY BY: l ~ i. ti y k~ 4 RECEIVED nr,r ,g i4q~ LLOYDS GOSSELINIC, FOWLER, BLEVINS MATHEWS, P,C~ Attorneys at Law I Foecr G. ( 1 I L1AS1 SI lA1A lM IN Post Office Box 1725 Austin, Texas 78707 Agenda Noil"212_ (nrsu1 x, 1HLBINC UMP Office (512) 322-5800 GIORI I1 N . I IUl V K 1ISHFk FAX 512> 472.0532 H(111 kI n loll'LFR /TJ I/ c lot rHMAM) f13to-,r, t-, 7 1i PAUL G. COS5FI INK G'Aetm ukl HcLVlnli. Cno...Ih011 RICII AND 1_. !I,k%IAI.A LNO 1111TIM 11. pra<un. Lnvo Ro mIII'. i i V.( 01 NIA%s AkITIVF( S V RM11111F October 22, 1992 FUJ.Amm N, RODD KFRNI' I RUSAI.I. LA.IIRF.TII TOWNSE\D R I Mr. Robert E. Nelson Executive Director of Utilities City of Denton 215 East McKinney Street Denton, Texas 76201 I REt Employment Contract 4106003: Biltina Fitt) Dear Bob: This will confirm our agreement that the firm of Lloyd, Gossel.ink, Fowler, Blevins & Mathews, P.C. will represent the City of Denton with respect to the City's intervention in water rights litigation by and between the Dallas County Municipal Utility District and the cities of Dallas and Grapevine. At the present t?.me we will work under the direction of you and. the City Attorney, Debra As Drayovitch, Additionally, we will represent the City of Denton in any other matter requested, provl,ded we do not have a conflict of interest. Following our evaluation of the facts and estimated costs associated with this or other matters, upon which we represent you, we may request security against future billings. Failure to deliver the requested security within fifteen (15) days after I' receipt of a written request may result in t:armination of this firm's representation. At the present time our firm has a fee structure ranging up to $195.00 per chargeable hour for attorneys' services, depending on the individual involved and his or her level of experience and expertise. Additionally, welitilize briefing clerks and paralegals to perform those tasks not requiring the time of an attorney. Briefing clerk and paralegal time is billed at an amount not to exceed $50.00 per hour. We will submit all. out-of-pocket expenses incurred for reimbursement, with a fifteen percent (158) overhead charge added. Usually we ask the client to pay directly all filing fees, charges for consultants, etc. due to the size of such fees and to avoid the client incurring our overhead charge. We endeavor to have a statement of services rendered and expenses incurred by r/ I I I Congress Avenue Suite 1800 Austin, "Texas 78,701 x 1,. is Ap Roa itar~ Mr. Robert E. Nelson October 22, 1992 J913 Page 2 { the 15th of each month. Full payment is due on receipt of the statement. Interest will be charged at the rate of 10% per annum on any balance not paid 60 days after the statement date. I will be the account representative and the attorney in charge of our representation. Although my time is normally billed at $195 per hour, I have agreed that I will lower my rate to $175 per hour.. George Basham will be working with me and his time will be billed at the rate of $160 per hour. From time to time other attorneys with the firm may be assigned to some aspect of our representation, as appropriate. It is the policy of our firm to { review our fee structure annually. We will notify you in writing prior to implementation of any change in our fee structure. This agreement may be terminated by you at any time by written notice to us, provided, when applicable, that permission for withdrawal from employment is granted by the court. This agreement may be terminated by this firm on fifteen (15) days written notice that we are no longer in a position to continue representing you r in a particular matter for whatever reason, including nonpayment of fees and expenses within 30 days of receipt of an invoice. If this agreement is acceptable to you, please have the duplicate original provided herein signed, and return it to us for our records. lie look forward to working with you. S c re Robert H. L oy RHLsmb 1060\009-001.LTR cc: Debra A. Drayovitch APPROVEDi CITY OF DENTON L1 yU V. Harrell City Manager t, t a h c f -H4 --CITY _ COUNCIL III j1111111 Tool JITIJ A r 4 -44 14 1 . OOOpQ00Qa~: p ~Opdppp - _ l 00 : o vC~ yQ 0 C3 ^J ~t7 dR 4 O r ooopQpp~40000GQQQ000GOOO - iIIIIIji s } ?t r CITY COUNCIL, REPORT FORMAT Awdal _ TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager CAW. SUBJECT: ASSIC)MU:M' CLASSTFICATION FOR ITI,S PROMAA MMIAGPR i RECOMMENDATION: Present to Council for approval the ordinance creating the position of Emergency Ifedical Services program Pl~nnager, I • 4 SUMMARY: Assignment Pay is authorized for Fire Fighters serving in' 'specialized functions" according to 'T'exas Local Government, Chapter 143,042: Assignment Pay. BACKGROUND; The Assignment Pay for the position of DiS, Progrann Manager was approved in the 1992-93 budget package, The position is assigned to the rank of Captain and is equivalent to the base pay of Battalion Chief, 'File LTtS Program A!,nnaner will be responsible for the overall operation and administraticn of the PIS Division, PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: This program will allow us to maintain greater control and increase the overall efficiency of our Fhergency Medical Service, FISCAL IMPACT; There is no fiscal impact other than that progralmned into our 1992-93 budget, R'SP FULLY SUBMIT E G L o V. Iarrell City Manager Prepared b m e. iomasoii Title: Deputy Pire.Chief Approved: Name: 0)11 Lee Coo< , r, Title: Dire Chief 2633C/3 4 Ya ! 1: ts;.;zttq j EI prorgr.o A{jBrlf~l fed, ~ ""✓.(a Agenda 110M '7757_ 0310 ORDINANCE NO. AN ORDINANCE AUTHORIZING ASSIGNMENT PAY FOR THE FIRE DEPARTMENT EMPLOYEE IN THE CLASSIFICATION OF CAPTAIN WHO IS ALSO ASSIGNED TO G PERFORM THE EMS PROGRAM MANAGEMENT DUTIES) AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Section 143.042 of the Local Government Code authoriz- es a municipality to pay assignment pay which is in an amount and f is payable under conditions set by ordinance; and WHEREAS, th- City Manager and Fire chief having recommended that the Fire Department employee in the classification of Captain who is assigned to perform the EMS Program Management duties should ki receive assignment pay of Three Hundred Sixty-Six Dollars and Forty-Three Cents ($366.4') per month; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: aECTION I. That the Fire Department employee classified as Captain who is assigned to perform the EMS Program Management duties shall receive assignment pay of Three Hundred Sixty-Six Dollars and Forty-Three Cents ($366.43) per month in addition to the regular monthly salary of Captain. SEC ON . That this ordinance shall become effective immedi- ately upon its passage and approval. PASSED AND APPROVED this the day of , 1992. BOB CASTLEBERRY, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOV.l'TCH, CITY ATTORNEY BY: C c x tI -CITY COUNCIL E _QOOOOOOoaonaaoo0oo . 1% 41 A Uv' o c 0t 0 S a ao p 0~ - ~pp F e62 QQQ r o k ~ e + DO - °0ooonnacooo°°° J' A" 9 ~ AM 61 tote -/7 DATE:11/17/92 CITY COUNCLL REPORT FORMAT y TO: Mayor and Members of the City Council I FROM: Lloyd V. Harrell, City Manager » SUBJECT: Resolution concerning an America the Beautiful Challenge grant from the Texas Forest Service P~ KCCOMMFNDATrON: The Keep Denton Beautiful Board and the Tree Board have recommended ' conducting the tree inventory funded by the grant. ,SUMMARY: Vie Texas Forest Service has approved awarding Denton $61000 to fund a tree inventor; protect. The grant will help volunteers conduct a detailed baseline of the tree inventory in the city starting with primai-y and second~iry ct:reets, The information gathered will be used by tine free Ruard of the Keep Dei„son Beautiful Board to develop a.n urban forest. management plan. Thib management plait will assist with the annunt r-.-rertitxcation for Tree City USA, The educational iiat•erials bvveu o❑ th inventory will he uned by Keep Denton Beautiful to pr,D:et9 citizen involvoment. In improving the health and quality of tiie rbnr forest i, Dentor., ' 13~ICKGt~QU~D: In 1992, Denton was named it Tree City USA by the tional Arbor Day Foundation. Fach year Denton must apply for recertification. The tree Inventory will provide information on maintenance necessary for right- I of-way or, public trees, P OGRhNJ, DEP R'PMEN'fS-_OR GtiOUP8 AFFECTED: Master Gardeners from the Agricultural Extension Service of Denton County will make the inventory, Keep Denton Beautiful Board and Tree Board, Parks and Recreation FISCAL IMPACT: The local match consists of volunteer hours donated by the Master Gardeners, hours by the Community Improvement Coordinntor, and In-house Lyping and creation of documents. I v, t 1V t Ap* No. i Cale Re4C, submitted: _ Prepared by; Lloyd V. Harrell ^ City Manage:' Cecile Carson a i Community Improvement Coordinator. Approved; esus ava Assi ant to the City Manager i A I 1 7 r F Agenda No, TEXAS FOREST SERVICE r ' 6 The Texas A3.M Unlversily System Date " i Forest Resource Dereluprnem Depurlment _ Ito l4oor' Stale Headqu.ulers 11 ding w NOW 845.1641 ~-~~~('ollcgc Slaflon, Texas :78U217rr 5.941 FA 1W)18.15.571,4 September 17, 1992 I r Ms. Cecile Carson Coordinator, Keep Denton Beautiful Keep Denton Beautiful/TAEX 215 E. McKinney Denton, TX 76201 Re; America The Beautiful Grant No. 92-03-05 Dear Ms, Carson; I am pleased to announce that the Texas Forest service through Its America the Beautiful-Challenge Grants Program is awarding your organization $6,000 to fund the Denton Tree Inventory project. Contracts will be sent to you in the near future to foralalize the details concerning this grant. I The America The Beautiful-Urban Grants have proved helpful to local government and other cooperators by leaving available resources to enhance the environment In titles and towns across Texas with traes. 1 We look f()r•ward to working with you and your staff on the implementation of this project. If you have any questions about the grant, please feel free to contact Mr. Ed Barron or Mr. Don Mueller at (409)845-2641. Sincerely, Edwin H. Barron Head, Forest Resource Development Dept. EHB/ntt cc, tarry Schaapveld The Toresl Resource, .Igenry of 1"8x45 I v 1 11 h C Agenda No..__..2j...:;j~__ Agenda ltarri_ h . ~ DENTON TREE INVENTORY GRANT APPLICAT Ime ION ,..._L/7-/~7. General Information t A true inventory is a primary component of an urban forestry management program. Information obtained through a tree inventory tells the community and their elected officials the value of their urban forest, the condition of their urban forest and the requirements for maintaining and enhancing their urban forest. The data gathered through an inventory of urban trees can be used -to schedule maintenance practices, allocate labor and equipment, foster planting programs and support budget requests. Currently, the city of Denton has no inventory of trees. A Tree Board was organized as a sub-committee of the Keep Denton Beautiful Board appointed by the city council of Denton. The Tree Board functions as the official body to direct tree programs within the city of Denton, both governmental and volunteer. Denton was awarded Tree City USA status by the National Arbor Day Foundation on Texas Arbor Day 1992. The commitment to the urban forest is high in Denton but a true working knowledge of the current status and condition of the forest is lacking. A concentration of volunteers, including the Tree Board of Keep Denton Beautiful and a cadre of Extension Master Gardeners, are committed to promoting the health of the urban forest in Denton and recognize the establishment of a baseline inventory of trees as a primary and necessary step toward the accomplishment of this goal. Project Description a) Purpose of the project: Conduct a detailed baseline inventory of trees for the city of Denton, develop a long-term urban forest management plan and promote citizen involvement in improving the health and quality of the urban forest. b) Project sponsors: i) The Tree Board of the Keep Denton Beautiful Board ii) Keep Denton Beautiful Board members and volunteers iii) Extension Master Gardeners and the Denton County office of the Texas Agricultural Extension service c) Description of work: Tree inventory data will be collected by Extension Master Gardener volunteers and entered into a computer by aii administrative intern for analysis by the Keep Denton Beautiful Coordinator, the County Extension Agent - Horticulture and the Tree Board. The Tree Board will advise the city on management of the urban forest and promote citizen involvement in urban forest enhancement programs. ~r v. 77 J t 'i A DENTON TREE INVENTORY GRANT APPLICATION - page 2 AcondsNo, rJ A"ltem ; d) Plan for implementation I~te - 1l i) Select and procure computer and software for tree) inventory data management. Hire and train administrative intern. Map and grid city rights-of-way, parks and public grounds for tree inventory data reference, iv) Organize and train Extension Master Gardeners. v) Master Gardeners collect tree inventory data. vi) Administrative intern enters tree inventory data. y vii) Keep Denton Beautiful Coordinator and County + Extension Agent-Horticulture review data and report findings to the Tree Board. viii) Tree Board formulates urban forest management policies, makes recommendations to city staff on available resource allocations and proposes long- A term forest management plan to city council for funding considerations. ix) Tree Board prepares and distributes an educational brochure on tree selection, planting and care with the assistance of the County Extension Agent- Horticulture, the Keep Denton Beautiful Coordinator and the Keep Denton Beautiful Board members and volunteers. x) Tree Board fosters and directs city and volunteer urban forest initiatives. e) coordination: The County Extension Aqent-Horticulture will direct and supervise the collection of data by the Extension Master Gardener. Volunteers and review the data for completeness and accuracy. The Keep Denton Beautiful Coordinator will hire, train and supervise administrative intern who will enter and manage the data collected by the Extension Master Gardener volunteers. The County Extension Agent-Horticulture and Keep Denton Beautiful Coordinator will present the information to the Tree Board. The Tree Board will develop an urban forestry management plan based on tree inventory data analysis. f) Communication: Results of the tree inventory will be shared with , citizens of the community to promote proper selection, planting and care of trees. An educational brochure will be written under the direction of the Tree Board by the Keep Denton Beautiful Coordinator and the County Extension Agent-Horticulture, g) Use of Volunteors: Extension Master Gardeners will collect the tree inventory data. Tree Board members will review the data, make recommendations to the council and city staff and develop an urban forest management plan based on tree inventory data. The Tree Board and Keep Denton Beautiful members and volunteers will promote implementation of the forest management plan and encourage citizen initiatives which enhance the urban forest. 5 d v, 7j Apft Nd, , 1 Agenda Item .C S 4. FINANCIAL PLAN DETAIL REVISED 11/92 REkUESTE GRANT -LD PERSONNEL a ADMINISTRATIVE INTERN 400 HRS. @$6.15 $2,460,00 FRINGE BENEFITS $320.00 CONSULTANTS $0,00 TRAVEL 400 MILES @ $.28 $112.00 EQUIPMENT $0,00 CONTRAOTUAL $0.00 OTHER TREE INVENTORY SOFTWARE, LOO BOOKS, CALIPERS, INCREMENT BORER AND HOLDER,TAPE MEASURE, SAFETY VESTS, TREE TAGS $3i1QB Q0 TOTAL 6 000,00 OCAL MATCH PERSONNEL MASTER GARDENERS 600 HOURS @ $10 $ 61000.00 TREE BOARD MEMBERS 10 @ 24 HOURS @$10.78 $ 2,587.00 EXTENSION HORTICULTURIST 180 HOURS @ $18 $ 3,240.00 KEEP DENTON BEAUTIFUL COORDINATOR 200 HRS. @ $17 $ 3,400.00 FRINGE BENEFITS $865.00 CONSULTANTS $0.00 TRAVEL $0.00 EQUIPMENT $0.00 CONTRACTUAL, $0.00 OTHER IN-HOUSE PRINTING, PUBLICATION $ 200 ~ 0_Q ~ r TOTAL .$Ib`, 292.OQ x wpwww, AN, t fj Agenda No. _ KEEP DENTON BEAUTIFUL TREE BOARD MEMBERSHIP 1 1 DR. HAROLD PERRY, CHAIR JOHN COOPER LANSE FULLINWIDER DR. EULENE BROCK MARTIN SLEMMONS a TOM HARPOOL STAN LOVELACE PATSY TOWNSEND FRi'D PATTERSON JAY MARTIN s KATHY SCOTT DAVE BOSTON STAFF ASSISTANCE; NONA OARNERI RICHARD FOSTERI OWEN YOST~ CECILE CARSON ~ I i A C e t I •s t, f k, 4 ALL003A5 iNo. ~AV9 RESOLUTION NO. A RESOLUTION ACCEPTING A GRANT FROM THE TEXAS FOREST SERVICE? AND c PROVIDING AN EFFECTIVE DATE. WHEREAS, trees clean the air habitat for wildlife, cut heating and cooling cost g and can ri duce the erosion of topsoil; and j WHEREAS, trees increase property value, enhance the economic vitality of business areas, and beautify our community; and WHEREAS, the Keep Denton Beautiful Program has encouraged the plaiting and maintenance of trees, pronoted the community forestry program, and organized annual Arbor Day celebrations; and WHEREAS, the City of Denton, upon recommendation by Texas foresters, has been recognized as a 1992 Tres City U8A by the National Arbor Day Foundation; and WHEREAS, the Texas Forest Service, in cooperation with the United States Forest Service and the Texas Urban Forestry Council, Inc. has established an urban and community forestry challenge cost-share program; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES: g~CTT ION 1. That the City Council hereby accepts a grant from the Texas Forest Service through its America the Beautiful-Chal- lenge Grants Program to fund the Denton Tree Inventory project. The City Manager is hereby authorized to execute an agreement with the Texas Forest Service to provide the matching in-kind share of the cost. h 9ECTIr This resolution shall take effect immediately from and after its passage. PASSED AND APPROVED this the day of .,Y, 1992. BOB CASTLEBERRY, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: i a h ~i AW& Qate //~/_~,Z APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCHr CITY ATTORNEY BY: i A Page 2 (r ~h r. y I~ 11f HAIND01.11- 'ro c1-0LJNGJ1- 11/17/24 ciryot DENTON, TEXAS MUNICIPAL BUILDING / DENTON, TEXAS 76201 / TEV.,PHONE (817) 166.8307 Office of the City Meneger t MEMOXtANDiJM TO. Lloyd V. Harrell, City Manager a t FROM, Rick Svehla; Deputy City Manager I DATE; November, 17, 1992 SUBJECT: UPDATE ON THE ISTEA I We are continuing to try to ascertain the status of several projects with both the Highway Department and COG. We're still expecting to have some answers later this afternoon and area hopeful that we can make a full report to the Council this evening, I have also attached a list of projects that are contained in a document called "Transportation Improvement Plan" (TIP) that is published by the Counc!.1 of Government. As you can see, this is a rather large list and includes a number of projects that were not included in previous Highway Department planning. Part of that is due to the new category of funding, called "Congestion Mitigation and Air Quality". The good news about all of this is that the preliminary indications Ara that we will receive $28 million worth of projects over the next nine years. Our preliminary costs will be approximately $300,0001 or about 1 percent of all of the funding requirements. We will know more about these requirements and the firming up of scheduling within the next couple of weeks. We've been told that meetings are now being scheduled by TXDOT in h conjunction with COG for Metroplex cities including Denton. Part of this news is a little discouraging. Several of our projects have been moved back or delayed because of the new programming and funding requirements in the new federal and state laws. Actually, this is a mixed blessing. It means our projects will be delayed but it means that in all likelihood they will all be built. You may recall that in past years we were successful in getting projects on a list called "The Project Development Plan". This was a list that was kept by the Highway Department of projects that had been approved f-~r study and/or constructLon by the Highway Commission. The problem with that list was that it was under- . C A r ~y i ~i s! the document included, there was only funding to do about 10 percent of the projects. Under the new state law passed in conjunction with ISTEA, the list can now be under-funded by only 30 percent. In other words, this list is funded at approximately 75 percent given inflation and scheduling. Therefore, since almost all of our projects have made this list, there is a much better chance that; all of our projects will be built, whereas before there was less than a 50-50 percent chance. So, we may experience some delay with projects, but ultimately I believe they will be built. 14 Obviously, the overall picture of this entire report is one that is very good for us. We got a number of new projects. Our funding requirements are well-within the limits of existing approved bonds, and there is a very good chance that all of them will be built. I believe that this is the case because of the efforts of a number of , people. Certainly the Council has been very supportive of our efforts and has shown that by a willingness to provide us with funding and to participate in the .process. The Mayor and Jack Miller toiled all summer long in public meetings, meetings with TXDOT officials, conversations with county officials, and with representatives of COG. The Chamber has also been very supportive. They appeared at a number of hearings. Three of their members served on the FM 2499 Task Force, and the group as a whole has made several trips to Austin to help support projects of interest to the City of Denton. I believe that all of these efforts played a large part in the success of this report. We look forward to discussing this with the Council this evening and would be happy to answer any questions that you might have. Rick Sveh a Deputy City Manager A f RS:bw AMM001EE J C E , '~st Ku 13 ISTEA LIST November 12, 1992 i Fund Total Cost # Project Description Year City Cost 1 Bell/McKinney RTL Thru Lanes 1 $ 15,000 3,000 a 2 Carroll/380 Rt Turn 1 -_ZQ4_02 4,000 3 Loop 288/Mall Entrance Signal 1 92,000 0 4 US77 Rio Grande to Teasley 1 30,000 Left Turn Lanes - Medians _ 0 5 US 380 135 to Loop 288 Signal 1 40.000 Synchronization 0 6 City Corridor Improvements 1 .-..112, 000 !I 22,000 7 Willow Springs @ US7' LTurn SB 1 _ 12,OQ2 1 0 8 135 FR @ FM 1515 Traffic Signal 1 106.000 0 9 135 at US77 Traffic Signal 1 111 tl00 0 10 Signal Improvements opticom 2 75,000 Carroll, Bell, Locust Corridors 15,000 11 Intersection Improvements (2 ) 2 125.000 25,000 h 12 FM 2181 135E to 2 mile south 2 ,_6,.290.000 5,000 15 Loop 288 at US 380 Traffic 3 _ 1Q6,000 Signal 0 13.5 Mayhill Rd at Dry Fork channel 3 _ 207.000 0 14 City Corridor improvements 3 79.000 19,000 15 Intersection Improvements 3 -.1900000 (2 ea) 38,000 16 City corridor Improvements 5-•6 244000 56,000 ~4 -T k y 4 17 135E Overpass of US 377 7,809 1,352,000 SB & NB 0 135E Overpass of T & P RR 7,819 884,000 SB & NB 0 18 hoop 288-380 to IH35E 70 8,9 9. 216.OOQ 13,000 19 US 380 - Loop 288 to US 77 71819 10.393,000 75,000 20 Loop 288 - 135E to FM 2181 7,819 327.000 Feasibility 0 21 Loop 288 - N. Spencer Rd to 7,819 160,000 I35E Bypass Feasibility 0 22 FM 2499 - FM407 to 2181 7,80 9 _ 132,000 Feasibility 0 23 FM 2499 - FM 2181 to Loop 288 7,819 39,000 Feasibility 0 24 I35E - N. Hickory Creek to US77 71819 500,000 Feasibility 0 AEEOOICC I r I \ r, r E HAN[]C)wr TO ~:tal_1NCIl.. 11/17/24 ADOPT°A-SPOT TERMS AND AGREEMENT'S Keep Denton Beautiful and the City of Denton Solid Waste Division, hereinafter called thheer"Division" and d the "Group," recognize the permit the Group to contricommunity bute and need denthe teridng ithis Agreement cleaner, more toward t:,is effort. By signature below, the Group, both jointly and severally, " both tions condit acknowledges the hazardous nature nature following o an Band ag jointly and severally, to Participants in the Group agree to obey and aside bterms land and regulations re%ating conditions as may be required by the City of Denton for special conditions on a particular adopted section. adequate 15 yers of age or rvision by one oru more adults. When hall participants * s * Each Group shall conduct at least. one safety meetings per in asafety year. Participants tmust icipatingattend cleanup. Thecmeetingdmay the Group be bofore p par be held prior to the clean up. * The Group shall not subcontract or assign its anion or responsibilities to any group, organi enterprise, * The Group shall, appoint or solect a chairperson act as a liaison with Keep Denton Beautiful and the Division. The eepGDentonhBeaut iful during rregular business hours. als from * K bright clothing and the * Group members fur i h se required sto wear available. City will * The Group shall place filled trash bags at one location at the adopted Aite for pickup and disposal by the Division tl~e next workday. * Within two work days following the cleanup, safety vests, if applicable, shall be returned to Keep Denton Beautiful. All bags Beautifuluatdthby the e end of the contract period unlesserenewed. w Each Group shall be responsible for prohibiting participants from either possessing or consuming alcoholic beverages while on or at the adopted section. (r c i l , y I T J ' Y 2 It 1 * Each Group shall be responsj.ble for maintaining a first-aid kit and adequate drinking water while participating in litter pickup on the adopted section, * The Group shall have the option of renewing the Agreement subject to the approval of the Chairperson and Keep Denton Beautiful. The Keep Denton Beautiful and the Division agree to accomplish the following: * Work with the Group to determine the specific area adopt. 4 * Erect, a sign at each and of the adopted section with the Group's name or acronym displayed, * Provide trash bags and reflective vests, as available, * Remove the filled trash bags the first workday after the pickup. or only hauardousuitems. * circumstancesT, if e. to :remove large, spot GENERAL ACKNOWLEDGEMENT The Group acknowledges that the Keep Denton Beautiful and the, Division generally , prohiited by for the purposew frinfluencinggtheyoutcome I directly or indirectly, of A of any y election or the passage or defeat of any Legislation and the Group agrees If any actions by the Group relative to the performance of this Agreement are determined to beonontraryuto any Legislative restrictions or any appropriated funds for political activities, the City shall have the right to take any and all necessary remedial actions, includjng but not limited to the removal of the erected signs displaying the Group's name or acronym, If in the sole judgment of the Keep Denton Beautiful and the Division it is found that the adopting group is not meeting the terms and conditions of this Agreement, upon 30 days notice we Chmay ia terminate the adoption agreement and remove the signs, I Agreement may be modified in scope or altered in any other manner at the sole discretion of Keep Denton Beautiful and the Division. The Keep Denton Beautiful reserves the ig at the difydi cancel the Program at any time and for any sole scretion of Keep Denton Beautiful. . Keep Denton Beautiful, the Division and the Group recognize and f agree that in no event shall Keep Denton Beautiful or the Division have the right to control the Group in performing the actual details picking ul~tter, the Gm the roup4shallnactoaseanyIndependent and, in picking up contractor. 14 \ 1 `f r 4 ) t ADOPTION AGREEMENT F Name of Group - Chairperson (Print) T i Address Telephone (Day) Telephone (Night) The Group shall adopt The Group shall pick up litter a minimum of times a year. A minimum of four times is -recommended. This would include pickups occurring in conjunction with Lhe City-wide cleanup events The Group accepts the responsibility of picking up litter on, in and/or at the spot listed above and „rsmoting a litter-free environment in the commun.ty for a period beginning and ending Additional terms and conditions: ~y Authorized Signature Keep Denton Beautiful/ i for Group City of Denton OFFICE USE Date received Agreement mailed Sign requested Sign erected Cf ki 1. w -