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1992
DENTON ARTS FESTIVAL 1992 FOOD AND BEVERAGE BOOTHS SECTION I F-1 Denton Festival Foundation ~ Cotton Candy F-2 Denton Festival Foundation - German Sausage and Hotdogs F-a Metzler's - BBQ Sandwiches and Stuffed Jalepenos F-9 A Taste of Hawaii - Hawaiian Stick Dog/Hawaiian Cooler/Frozen Whip F-16 Joe Martin - Mexican Food F-19 Mark Rollins - Turkey legs/chicken wings F-10 Toni and Jim's Burger Palace - Burger Baskets and Corn on the Cob S-1 Greater Denton Arts Council - Soft Drinks S-3 Greater Denton Arts Council - Soft Drinks B-3 Ann's Haven Hospice - Lemonade/Cheese and Crackers B-5 Aletha's Country Store - Coffee and Iced Tea in Senior Center B-1 Denton Festival Foundation - Beer and Wine F•-6 Denton Festival Foundation - Wine Tasting (2-7 p,m, on Sat. and Sun,) LIBRARY PARKING LOT F-11 City Federation of Women's Clubs - Sweets F-12 Kountry Fresh Korn - Roasted Corn on the Cob B-4 Culligan Water - Bottled Water 8-7 Fresh Squeezed Lemonade - Lemonade F-15 Mr, Jim's Pizza - Pizza and Hamburgers SECTION CI 8-2 Denton Festival Foundation - Beer and Wine S-2 Greater Denton Arts Council - Soft Drinks F-3 Denton Festival Foundation - Pop Corn F-4 Dariton Festival Foundation - German Sausage and Hotdogs F-5 Denton Festival Foundation - French Bistro -Coffee and Pastries F-13 The Gold Rush - Funnel Cakes and Corn Dogs F-14 M.'s Convenience Stores, Inc, - 88Q Sandwiches and Chips F-16 Denton Benefit League Ice Cream F-17 Denton County Amphitheatre - Beans and Cornbread/Frito Pie B-6 - Michele Moore - Lemon Chill/Strawberry Chili F-7 L,U,L.A,C - Tamales DEN'fON ARTS FESTIVAL 1992 GAMES, ACTIVITICS AND INFORMATION BOOTHS SECTION I G-1 Denton Festival Foundation - Children's Art Tent 6-2 Henry Sasfma - Puppets G-3 Denton Christian Preschool - Cake Walk G-4 Denton Benefit League - Pictures G-5 TWU Residence Hall Assoc, - Moon Walk G-6 Denton High School Fillies - Face Painting G-7 Jim Johnson - Stylized Portraits G-8 Michael Logacki Cartoon Portraits G-9 Denton Community Theater - Information and T-shirts G-10 HCA Denton Community Hospital - Finger Printing G-11 Denton Regional Medical Center - Finger Casting G-12 Deborah Ramey - Developmental toys and books G-13 Main Street Denton - Bouncing Bear/Ring Toss/Information G-14 Denton Boys Baseball - Speed Pitch 0-15 Emily Fowler Library - Used Books 1-1 American Cancer Society - Information I-2 Denton County Friends of the Family - Information 1-3 American Heart Association - Information I-4 Aids Denton - Information I-5 American Red Cross - First Aid 1.6 North Texas Taping & Radio for the Blind - Information 14 Denton Fire Department Information Info-1 Denton Festival Foundation -festival Information and T-shirts G-20.21 Carl Pearson - Ball in Ba kets/Po Balloons G-23 Rick Pressley - YOYO Balloons G-24 Charles Posey - Train Ride CENTER SECTION 1-8 City of Denton - Information 1-9 Denton Record Chronicle - Information and Entertainment Section Sales G-16 Ben E, Keith Co, - Merchandise I-12 University of North Texas _ Information SECTION II G-17 Denton Holiday Festival Assoc, - Information and Holiday ornaments 0-18 Denton Parks and Recreation - Information and T-shirts I-11 Star 'Trek Fan Cub - Information G-19 The Oasis, 106, Broadcasting Info-2 Denton Festival Foundation - FestivAl Infn n"AH11M 5md r ~k~w~~ DENTON ARTS FESTIVAL 1992 ARTS AND CRAFTS BOOTHS (Located in Civic Center and adjacent lawn) I-9 Naomi's Indian Jewelry American Indian Jewelry/Pottery 1-8 Troy Palmore - Wheel Thrown Pottery/Stoneware I-2 Glenn Easley - Jewelry/Southwestern 14K and Sterling I-4 Charles Boren - Wood Sculpture 1-6 Darlene Stricklin - Appliqued Clothes/Ceramic Buttons and Covers u 1-7 It n R 11 11 10 1-5 Diana delen - Watercolor Paintings 1-10 Rena Parmer - Pastels I-3 Burl Washington - Watercolor/Oils 1-11 Michael Hargrove - Pon & Inks/Watercolor 1-12 David Johns -Handcrafted Wooden Toys 1.13 Jim Davis - Turned hardwood kaleidoscope with art glass 1-14 Martha Robbins - Oil Paintings and Prints 1-14 Kathy Ambuster - Paintings, notecard3 and prints I-15 Pat South - Quilts/Appliqued items I-1 New Canaan rarms, Inc, - Jams, Jellies in handcrafted girt boxes 1-16 Aleda King - Silksereen/Handpainted clothes/porcelain i 1-17 Martha Daugherty - Wood Crafts I-17 Michael J. Peers - Pen and Ink 1.18 Tsu`Yu Teng - Handcrafted Rubber Stamps 1-•19 Jo Williams - Watercolor Paintings I-20 Curtis McKinnon - Crafts, Appliques, etc. 3•.} !Harley and Louise Murray - Oil Paintings • yz Marilyn ~~Ladd C/ountr~ Jugs/food Trivet Baskets x' ~uLr„J. 11501.~vLr~ ~0~kf 1^.✓ - /Ya. 1'f4-- ~.Ad l•~ Nl~-I.L 11 -C VI, ~7l'. rl+u'U~a~.• ~`~FwQ,~1<.` ~'O-1 Larry Bridges - Pen and Ink ` 0-2 to n u u 0-3 Tina Bohlman - Watercolor Paintings 0-4 Niloo Stowe - Painted Items/Crafts 0-5 Debbie South Airbrushing 0-C Texas Sculpture Association - Sculptures p-to Dinah Russell Crafts n-"! Joe Nathan Carter - Acrylics C-5 Aletha's Country Store - Senior Arts and Crafts in Senior Center 0-2 HenrySasima - Foam Craft Puppets } Dswrorl ARTS F25TIVAL MUSIC PROGRAM Revised 4/7/92 Saturday, April 25, 1992 106 j_OAS_IS JAZZ STAGE At 111THEATEl3 Pat? BrAGF TI Mq 8a E 11100 AM Mike Bogle Quartet 10130 AM gig batty 12.00 PM Tim Kobza Quartet 1100 AM The Dub Club 2100 P11 Panhandlers Steel Drum Band 1100 P14 Random Axis 3130 PM Whitney Rusaall Quartet 200 P14 Fanatix CitoO P14 Greet INMOVICAII Big 136hd 4100 1'M The Plungo 5130 PM Bill Tillman Band 61130 PM Mnjik Touch 7100 PM Big Pear nto0 PM Red FA the Red Hate Sunday, April 26, 1992 Time Act 11M A91 1100 PM WIT Faculty Jazz Ensemble 11130 AM The Sig Chili 1,00 CM Dave ?oiler Sextet 12130 PM Funkmonsterg 2tI0 P14 llamilton/Brewer Quartet 2100 PM Little Jack Melody & the Young Turk, 4100 PM Carlon duedes & Desvlo 3130 PM Dallas Brass & Electric 5130 FM Fingerprints 5100 PM Black Market 700 PM UNT One b'Clock Lab Band 600 PM Lip Service 1 DENTON ARTS FESTIVAL 1992 COMMUNITY STAGE SCItEDULES INDOOR STAGE DR4TON 6rmyn!± J GBNTER 1 Saturday, April 25 (1130 - 3130 p,m,j 1130 - 2x00 Denton Literacy program 2100 - 2t30 ' Yvonne Lacy# Storyteller 2130 - 3100 Denton L1.teracy Program 3100 3130 Joy Singers Sunday, April 26 (1130 500 p.m,j 1130 - 2100 Denton Literacy Program 2100 3100 Denton Community Band 3100 3130 Denton Community Chorus 3130 - 4100 Denton Light Opera 4100 400 Young At heart map Dancers 4130 5100 Pied Piper Players Denton Community Theatre OUTDOOR STAGE Saturday, April 25 (10100 a.m. - 6100 R,m,j 10100 - 11100 Denton Danoo Theatre !1100 - 12100 Erla de Valpine 12100 - 12130 TWU Choraliare 12130 - 1100-mar uia 8chocl of Dance. 1100 - 2100 Lail Nahar MidwEastern Dance Troupe 2100 2130 Leora Salo 2130 3100 Denton Dance Conservatory 3100 4100 UNT Jass duitar snrembla 5100 1100 Showtime Dance studio 100 rleliever,e roliowship (theatre) Sunday, April 26, 111130 - 51001 x 000 » 213$ Celtic Dancers 2130 - 3100 Pure LOmotlon Dance Company 3100 - 300 Denton Civic Ballet 3130 4100 Denton Celtic Danoers 4100 - 5100 11allst ftlklurloo de Denton Sunday afternoon on the groundst Denton Jugglers Assoclatlon OVERTIRE OPPORTUNITY DENTON ARTS FESTIVAL (**1*CITY OVERTIME****) APRIL 24th - 26th 1992 I SECURITY SCHEDULSI II April 24, 1992 1, f P _ 1730 0000 hop Stage 2, * 1730 - 0000 Jazz Stage April 25, 1992 1. ~j 0000 - 0800 Pop stage 21 -u~ 0000 0800 Ja?z Stage CS(0.-v 1t~ SUPERVISOR 0800 - 1600 2' - - _yazz Stage 0800 - 1600 3'•-- v.(~ POP Stage 0800 - 1600 4' Patrol grounds 0800 - 1600 5.~~ ,_,_•Pat:rol grounds 0800 - 7.600 6' Financial Offica/Sank escorts 1000 - 1600 7 Bike Patrol 1000 - 1600 8'~ Bike Patrol 1000 1600 5.~ ~fLA PFRVI80R 1600 0000 2,--4 Jazz Stage 1600 - 0000 „`Pop Staae 1600 - 0000 4'• Patrol grounds 1600 0000 5, / Patrol grounds 1600 0000 6• -Jazz 'stage 1600 0000 ~-,_.,Pop stage 1600 - 0000 wFinancial office/hank Escorts 1600 0000 9'- .Bike Patrol 1600 0000 10, E 131ke Patrol 1600 - 0000 PAOF, ONF *#*k***#**t***#*r**#****# DENTON ARTS FESTIVAL SECURITY SCIMULE (CONT.) *kk*CITY OVERTIME**** April 26, 1992 1.'. Jazz Stage 0000 - 0800 * 2. L c U _ pap stage 0000 - 0800 1. ~ yY~1 3~ Jazz Stage 0000 - 1200 k z. J -O..-Pop Stage 0800 - 1200 1. ~SUPE'RVISOR 1200 - 1730 2. ! t Jazz Stage 1200 - 1730 3. IL-Jazz Stage 1200 - 1730 4.(~ ____Pop Stage 1200 - 1730 s.a r n Pop stage 1200 1730 ~ ~ 6. CJ J 1~ petrol Grounds 1200 - 1730 7.u / b i 1J Patrol Grounds 1200 - 1730 Financial office/bank oscorts** 1200 - 1730 1 SUPERVISOR 1730 - 2230 2., IL-Jazz Stage 1730 - 2230 3. p~ W 1f1 q Jazz Stage 1730 ~ 2230 pop Stage 1730 - 2230 _Pop Stage 1730 2230 6. ~ Patrol (!rounds 1730 - 2230 7._ _ .Patrol Grounds 1730 - 2230 A. ..ft Financial office/Dank escorts** 1730 - 2230 1. C~k-f l~1L ~ti Bike patrol 1200 - 1730 2.w Dike patrol 1200 - 1730 1-.J.....Rike patrol 1730 - 2230 2.,_..W(e ) 7q_ _ __-Bike patrol 1730 - 2230 * Nightshift aasignmonts at tho Jazz a Fop stagaa are for safety 5 seourity of equipment Financial office is located inside the ~WdM6N s Qv 111'Nq k** Asnignmonts are tontativer contact event supervisor unpon reporting, for y changes DENTON ARTS FESTIVAL APRIL 25-26, 1992 SITE NEEDS 1 Prior to 8p it 29, 1992 Order from Warehouses 50 Small trash bags (Betty Copeland) 3410 Pkg. paper towels (Betty Copeland) 150 large trash bags - CT I,,~ 50 traffic cones - CT- 10 barricades - CT G walkie talkies - ST Schedule Police Reserve Officers for traffic control, bank deposits, ground patrols- CT Request Police drive by's and walk throughs - CT Notify city staff, Mayor and City Council - CT Electric needs - BT Prepare grounds (maw, trim) BT Confirm/set Red Cross schedule - TM, SG Order and set additional dumpstersl 1 back of Civic Conter, 1 back of pool (arrange weekend pickup) - CT Sign permit - CT Thursday, AP-ril 23, 1992 Monday through Thursday - 1lang signage - BT, CT Monday through Thursday - access to woodshop in DeliVgr 25 extra picnic tables, Carol Short will have plan - BT Set out extra trash barrels HT Deliver trash bags, paper towels to Civic Centei., CT Run power to pedestals and booths 'x!" day, Apr, .t1 24, 1992 Crews to set up tents - BT, UNT crew? Run and test electrical - BT Empty dumpsters _ CT set up booths for Festival Foundation - company will set up Oam Set up city booths - BT, TM Deliver walkle talkies - BT Set additional dumpsters - CT Deliver traffic cones, barricades CT (map also) Cone spaces for designated parking, first aid truck in Senior Center, and port-a-lot pickup - CT Move furniture in Senior Center garden room - TM Parks staff procedure for accidents - TM, BT i ;t Deliver tables and chairs for DFF booths - TM Tables Chairs (from Civic Center) Information A ] 6' 3 Information B 1 6' 3 children's art 20 8' 30 c-art #2 atage 20 jazz stage 20 pop stage 20 f Pick up and deliver shredded paper (Betty Copeland, Mary Ramsey) Set up band shell - BT Senior Center - move tables, chairs from multi-purpose room - TM Pick up litter, empty receptacles BT Saturday, April 25 Empty dumpsters (evenings) - CT set up tables (per map) - TM on call electrical technician BT I Custodial service and service bathrooms for Civic Center, Sr, Center - TM Check power by 7 n.m. - BT Pick up litter, empty receptacles - BT Sunday, April 26 Pick up litter and empty receptacles - BT Unhook electrical from port-a-lots 8 p.m. - BT Custodial service for Civic Center, Sr. Center - BT Pick up walkie talkies - BT Monday, April 27 Remove/store Stage shell - BT Return picnic tables - BT Empty and return dumpsters - CT Return to warehouse: remaining paper towels and trash bags (2 sixes) - CT Account for used items and bill - CT Return tents (parks and rec) - TM, BT Return traffic cones and barricades - CT Take down booths - company will take down and remove Replace furniture in (Garden Room and Senior Center - TM Remove signagn CT Unhook electrical, water from port-a-lets - ST BT w Bob Ticknor, Parks and Recreation TM a Teresa Milani, Parks and Recreation CT - Catherine Tuck, City Manager's office 80 = Stella Gardiner, Parks and Recreation 1 A DENT014 ARTS FESTIVAL APRIL 25-26, 1992 SITE NEEDS 1 l ( CJ CJ ~ G, n iyCJ ~ 4 , Prior to April 11 1992 n t ^ 4 (1 vl , Order from Warehouse: .2404-11. small trash bags (Betty Copeland) ( xI paper towels (Betty Copeland) large trash bags - CT -0 traffic cones - CT 10 barricades CT 6 walk#e talkies - BT ti86hedule Police Reserve Officers for traffic control, bank deposits, ground patrols- CT ,/Request police drive by's and walk throughs - CT v Notify city staff, Mayor and City Council - CT ~y--neermer~, electric needs - B7 ,../prepare grounds (mow, trim) BT " confirm/set Red Cross schedule - PH, SO t)rder and set additional dumpster (arrange weekend pickup) - CT Sign permit - CT ((011 L c. a C r C~ - ~~cc C ~C. Thursday, April 23, 1992 (6 Monday through Thursday Hang signage •C~CC-~ J;R Monday through Thursday access to woodshop Deliver dWa pionie tabioa, Carol Short will have plan - BT Set out extra trash barrels - BT Deliver trash bags, paper towels to Civic Center - Cm ~Run power, to pedestals and booths F'r_ idayj._A rail 24, 1.992 Craws to set up tents - BT, UNT crew? Faun and test electrical - BT A,.a .,Ce...<<>-~ Empty dumpsters - CT Sat up booths for Festival Foundation - company will set up etc - Set up city booths - NT, PH Deliver walkie talkies - BT Crz,~.~ <y -N©ak-l1D.e.~.Qx..pnr-k.=a:l,wts-..to--lttalude•:--• 7? L~ - .a ~ z~n~~~~-, 2_3.Q_~.amp--plugs-,-l--hose~out•l.et-for•-34~'--xtnt~on-~•~a~..4. :L.~ .---N-0OFF;7'-.vn#tt~t--Mi~1--•bo-.cieJ.L.Y..e~Sl_.E'~1.dH~t...dm-.4y._gF.I -f•r~ Ru~r.~ ip att-tghGffi te-a~tsMe~lotn ffi Carol-provide,--BT install?, Set additional dumpster - CT Deliver traffic cones, barricades CT (map also) Move furniture in Senior Cantor garden room - PH 4%I C~ ` •,1 H~ndou>:•-explei~s-acntdettt.,index.~as:dx_.-,..-pt#.. ~ `-l •'C 1 Deliver tables and chairs for DFF booths - PH Tables Chairs (Civic Center) Information A 1 6' 3 Information B 1 6' 3 children's art t_40 9' .30 c-art A stage 20 jazz stage 20 pap stage 20 Pick up and deliver shredded paper (Betty Copeland, Mary Ramsey) Set up band shell. - BT Senior Center - move tables, chairs from multi-purpose room - PH Pick up litter, empty receptacles BT Saturday, A rp it 20 Empty dumpsters (evenings) - CT sat up tables (per map) - PH on call electrical technician - BT Custodial service for Civic Center, Sr, Center - PH Check power by 7 a,m. - ST Pick up litter, empty receptacles - BT Sunday, April 21. Pick up litter and empty receptacles - BT Unhook electrical from port-a-lets 8 p,m, - ST Custodial service for Civic Center, Sr, Center - BT Pick up walkie talkies - BT i Monday, April 27 Remove/store stage shell - BT Return picnic tables - ST Empty and return'dumpeters - CT Return to warehouso: remaining paper towels and trash bags (2 sizes) - CT Account for used items and bill - CT Return tents (parks and reo) - PH, BT , Return traffic canes and barricades - CT Fake down booths - company will take down and remove Replace furniture in garden Room and Senior Center PH Remove signage - CT Unhook electrical, water from port-a-lets - BT BT h ~I'M Tt or Parks and Recreation PHua~ Parks and Recreation CT Catherine Tuck, City Manager's Office C4 4~izyZ~ SO Stella Oardlner, Parks and Recreation ~f i DENTON ARTS FESTIVAL Question from 1/25/92 Staff DAF Volleyball poles 5.6 Electricity by tennis courts Bob T. Pat Electricity by pool Steve Carat Signs from 135 to pavk Steve Carol Wine in Civic"Ctr, top level Donna B. Carol, Pat Reserve place for tiolets Steve Carol Health permit/rules (got COPY) Non.ie Carol Utility bill stuffers Carol Student art group info Carol ct Pat MEMORANDUM I 1 T0: CATHERINE TUCK, ADMINISTRATIVE ASSISTANT CMO ' FROMI T.C. BROADNAX, ADMINISTRATIVE INTERN CMO DATn: JANUARY 31, 1992 RE: STAKE SIGNS FOR THE ARTS FESTIVAL The Planning Department has indicated that there is no permit required to place stake signs. To be classified as a stake sign, the supporting structure cannot be larger than 2 'inches by 4 Inches. If the supporting structure is larger than the above measurements it shall hot be considered a stake sign and will need a permit. in addition, the stake sign can be no larger than thirty two (32) square feet in effective size and must be located at least tan (10) feet of any curbside. The stake sign should be one that can be hammered or pushed directly in the soil, Any sign that required the removal of earth will not be considered a stake sign. Also, any sign advertising any temporary event or happening shall be remove by the owner within ten (10) days after the date of the occurrence of the event advertised. If you need more information, please let me know, N I U N MaA I I: S '1' 1ti i \ I / L I DENTON FESTIVAL FOUNDA'T'ION 1 AGENDA December 2, 1992 Minutes Treasurer's Report Operating Reserve Account Building Fund Aceounl Manual of Operations Additions and Approvals Sponsors Sponsor Letters Sign Up Sheet 4 '91 - 92 Sponsor list Update on Sponsors for '93 Public Relations 1 Fntry Brochures Press Release Rack Cards/Posters Top Hunds Mailing List Update Dates for Top Hands Membership Letter Committee Reports Visual Arts Children's Art 't'ent Souvenlr/T.•Skirts Parking Other Business and Reports Next Meeting January G, 1993 Ben K Keith l~uspitallty Room P. O, 1IM' 11 ()'1 ■ 00111011, 'roxW4 762.02 (817) 565•(1911 t ctryof DENTQN, T'E'XAS _ MUNICIPAL BUILDING / DENTON, TEXAS 76201 / TELEPHONE (817) 666.8307 + Oflfoa of the CIly Manoger November 30, 1992 Mr, John Paul Batiste Executive Director Texas Commission on the Arts P.O, Box 13406 Austin, TX 78711-3406 Dear Mr, Batiste, Xt is with great p1e4t6ure that X write in support of the request of the Denton. Festival Foundation, The City of Uentonais proud to be associated with the group and a co-sponsor of the Denton Arts Festival, The Festival is excoll„nt for Denton's economy as well as wonderful entertainment for the community, The Denton Arts Festival is a collaborative effort of hundreds of oommunity volunteers, businesses, and major sponsors, it is the largest arts event in Denton and attraots thousands to the area, The event showcases the City and the talented professional musicians from the North Texas area, Art booths, community and university entertainers, and children's activities make this festival the ideal weekend event for families. Thank you for your consideration of this worthwhile organization as well as your ongoing support of the arts in Denton, lino 1y, Rick sveh a Deputy city Manager , MINUTES DENTON FESTIVAL FOUNDATION OCTOBER 28, 1992 I MEMBERS P1188EN7: JEFF HAWKINS MARTHA ROBBINS SARA TERRY RONI BEASL.EY SUSAN ALSPACH BAMBI HARRIS CARL HAGER, III JOHNNY WITHERS JULIE ANGELO BOB MON'rOOMERY RENEE LOWERY CATHERINE PUCK PA'I QO88LE BE rTY NEU CAROL SHORT CAROL ANN QANZER Carol Short on] led the meeting to order at 6:1e pm, In the absence of David idles, Carol gave the financial report; Operating Acct, $11908,06, Reserve Aoct. $12,892.661 Building Fund $14,101,80, Treasurer's report acoapted as reported. Budget report was reviewed and approved as reported. Clorical assistant job description and wine 'casting Booth rules were handed out for review and were approved as written. Jeff Hawkins gave sponsorship report and stated that we have approximately 600 names on the mailing list. Carol Short reported on Festival Convention to be hold February 14 thru 17 in Bryan/Collego Station,at Texas A & M, she asked Board to approve paying registration fees for Carol 'Short, President, and Carol ann'xar,_ 1st'V.P„ to { attend. Jeff Hawkins made motion that Board pay all their expenses to the convention up to $10000.00. Motion passed and approved, Meeting adjourned at 8;10 pin, Next meeting to be hold Wednesday, Dec, 2 at Ben E. Keith, ' Ro~pdctfutly submitted, Carol Ann Qanzer 1992 ARTS FESTIVAL EVALUATION AND SUG01?STiONS I, I'1tC)FF.SSI )NAt tA7"y ~.r......p fiTA~S , Stage locations were excellent for both Jazz and pop. Last band on the loop Stage was very undesirable (on Saturday night, Big Hear and on Sunday night, Up Service), Why were some of the best bands scheduled early in the day? We should not book bands on the professional stages until 1;00 pm on Saturday and no earlier than noon on Sunday, Could we use the stages for some community arts groups or university groups from 10;00 am to noon on Saturday and 11,00 am Y on Sunda? Crowds were not at all large on Saturday morning and early on Sunday, Maybe we need a third professional stage and Integrate more progressive country western music mixed with the pop music. Let's not pay so much money for a headliner group on Saturday night (let a big name jazz star to play with the One O'Cloek on Sunday, More ethnic music, Have an Americana Stage, Work with'UNT to develop a jazz festival /competition and have workshops the week prior to the arts festival, Denton bands or UNT music alumni should be hired over out-of-town bands when possible, Every union hand should be informed of the amount of money that Is raised by the Festival . Houndation to pay salaries for the weekend. Some 'groups thought that all of the money came from the Musicians Union. The Union paid only 38% of the total, Signs announcing the groups should be in larger print, Redo the stage easels that hold the announcement signs (NOW and NEXT) so that the posters can slide behind acrylic fronts to protect them from the elements, (treat selection of groups and music on both stages, Excellent technical crews for the stages Stage tithes should he noon - 10;00pm on Saturday and noon - 8;00ptn on Sunday, IL COMIvY bUT'Y AR ' 4TAC M Location of community arts outdoor stage Is adequate, More university groups from UNT and TWU should be performing on this stage, Move the young dance groups inside the Senlor Center. Need more roving entertainment on the festival grounds - Jugglers, mimes, drama and storytellers, clowns, stuntman, balloon art, etc, no we need money to hire some of these entertainers? Excellent technical crow for the community arts stage. Community Arts Stages - continued More volunteers are needed for the community arts stage, The signage committee needs to make sure that someone is on site to change the announcement signs during the Sveekend at each stage, Work out a schedu'te to accommodate this need. The schedule of groups performing on the community arts stages should be 1 confirmed 2 weeks prior to the festival for publicity and preparation of accurate signage, We understand last minute changes in some Instances, More jazz and musical groups from UNT - also Jazz Singers, One indoor and one outdoor stage is good for the community and university arts entertainment. Do we need to move the outdoor stage to the north side of the park? The participation of some of the community arts groups was disappointing, More and better recruitment of community arts and university groups to participate, III, yt , rAt, A$TS A good variety of arts and crafts. We need more artists to participate. Artists cannot set up for just one day of the festival. Fveiy artist must be paid In full before set up, Denton Festival Foundation needs to sell coffee and iced tea Inside the Civic Center, We need to encourage a small donation from proceeds of the artists to the Festival Foundation, Oreat placement of the artists in and around the Civic Center, If we grow with artists, we need to Identify more outdoor space, Some artists that prefer outslde might want to be on the north' side of the park. We could `separate crafts and fine arts this way, Do we need more security In the Civic' Center? Oood advertising - Do we need more? Artists don't have to stay open past festival hours publicized, They like to close up at 8,00 pm on Saturday and 6;00 pm on Sunday, Times on entry brochure will be different, only DFF booths will stay open for late entertainment, , IV, j7.1".trr3 c l71PICI3 Oreat location Inside the Woman's Club, Ton much money was given to each booth (Festival Booths) to open, Identify 1-2 people to pick up money In bonths, Badges to identify finance committee person for pickups so DFF booth volunteers will know who they are. 1 Finance Office - continued We need a cashier volunteer in each DFF booth to handle the money and keep tho aprons cleaned out, money sorted, etc. for the Finance Committee to efficiently and quickly make the hourly pickups and exchanges, First State Bank Teller volunteers would he good to use for this. Continue to use security with finance personnel when picking up money. yea for sorting and Continue using - bank Bank tellers One as has holped volunteers for In the the past 2 Finance office rs, The Finance office needs a list and cost of each Item void in the Festival Foundation booths; food, beverages, souvenirs, etc. if Items are marked down, it must be a decision made by the President, Ist Vice President and Finance to make sure that adequate change is available In the office; The food and drink coupons SHOULD NOT BF RECYCLED. The coupons should be torn In hair by the volunteer at each booth and placed In a receptacle. If coupons are needed for security or parks and 'recreation personnel, this decision and how many should be made prior to the festival. The coupons are only redeemable at the Festival Foundation booths; food, beer, wine and the soft drink booths and appropriate signage should be up stating this The Finance Office is responsible for ice sales, and this responsibility should be worked out so that there Is someone at the ice truck at all times. Rveryone pays for Ice needed except beer/wine booths, children's art area, and soft drink boothx These are signed for, If Ice is needed at the First Aid or at the stages or food booths, these are signed for and DFF also pays for this, Top Hands Coordinator should submit a list of the Top Hands Schedule and Booth assignments to the Ica Captain. ODAC is billed for the Ice used at the soft drink booths. Everyone else "pays as they go". Security In the finance office Is great and crucial. Should there be two police officers in the finance office Saturday evening and Sunday' There should be two police officers in the finance office Sunday night when the fIrtnl count is being completed. Good charts for each booth keep refining the tabulation process to balance, V, CHILD EN'SART TENT Good location of tent - hope to continue using 2 tents from UNT. Need to expand the art activities. Great art activities. More volunteers needed from the universities - work on UNT art department Fats were a big hit order more of them, T)FF should encourage our own artists outside the Children's Art Tent for caricatures, portraits, balloon art, etc. This would be an Income for TIFF. FIRM vr, )~SZQ;L13~gJtirLTAi,S_A.~ILSNnc~~ DFV decides where each booth will be located, No promises on location, DF P booths will take prime locations, Booth fees must be paid In advance - before setup There is no electricity in the parking lot for food booths, etc, Dlscourage generators to run booths - too loud and dirty, l All booth participants must adhero to all the rules agreed upon, I If booth starts selling more than the agreed amount (before the festival begins) Only 2df the festival, Items will be asked to unless agreed aupon with $50 ex Item, ha for each Work on acquiring 109 of the proceeds from each booth, At the end of each day, the finance office should approach each booth and ask for a 5% donation. Only one booth offered to donate part of their proceeds last year, Every booth must be Ares related - no commercial sales - oxplain In the entry brochure except food t:ooths, Information booths must be arts related or a nonprofit organization that Is giving Information on their services Glood variety of food. More ethnic foods (oriental), Too many food booths will out Into the profits of the DFF food booths Adhere to the rule that DIFFt has the monopoly on all beer, wine and soft drink sales; include any food Item in this category that DFF decides upon, (Cotton candy, popcorn, hotdogs, sausage, etc,) Only Dff booths will stay open for late entertainment, unless stated, ConfirmatJon letters are good, parses and maps are good, No one should be allowed to set up on Friday, unless approved and a DPF+ representative Is on site, Only bPF booths, tents, etc, will be set up on Friday. All JDPP booths should he skirted on all 3 sides Continue using Carnival Supply for the booths - they set up and tear down. This service is also offered to other booth rentals, and they pay for their booth directly to the business, Signage on the DVF+ booth needs to be Improved, Large letters at the top and around the booth on 3 sides; item and cost, Have a price list with items Inside the booths for volunteers to refer to, Have a cashier In each Dprx booth, llooths need to be stocked and ready to open at 9:30 am on Saturday and 11;30 am on Sunday, 1 Dff Booths continued Lights for the DPF booths were good - do we need more? Sign that identifies the booth; DE?NTON FESTIVAL FOUNDATION and a sign that says: TOP BAND COUPONS RI?DEEMABU HERB. AlLl2FV hoothti should have a map and some information about the festival, Continue the sausage and hot dos booths. Continue the popcorn and cotton candy booths Add a coffee and iced tea booth, The french pastry booth was great and delicious, but was not received as well as it should have been. Add another sweet with the coffee and iced tea, Oood locations for DPP booths - maybe one on the narking lot, Purchase food Items from Ben E. Koith, It is easier than running all over town to get stuff. Oot smoked bratwurst Olve them a written order to avoid mistakes, Need everything delivered on Pridaylil Start cooking sausage at least an hour before event starts, We, need 2 roasting pans for each sausage booth, Should have a large cooler at each booth to keep sausage cool, Need I crock put at each booth for kraut Pry bacon ahead of time and put In containers to havr, ready for kraut, Need water at each booth, the Culligan water was great See if we can use the senior Center and the park building to put food and supplies In. It is difficult to be running all over with supplies. A donation to the Senior Center might help, or pay Pont, The Woman's Building is good, It is a central location The freezer is big enough for some things, depends on how much they have In It It Is possible to rent a large freezer, Keeping items In the Ben 1'?, Xelth and Ice trucks worked well but you had to get the key all the time, The festival should have booths on the parking lot, these are prime spaces and we should be using them, They are easier to service, A booth with coffee, tea, and lemonade would be good, Also maybe a popcorn and cotton candy booth on the parking lo> Robert Bell will show you how to make cotton sandy Popcorn machine is roughly 2 cups corn and d oz ol! per batch, The popcorn machine needs to be as close to the electrical outlet as passible. It pops faster if It is closer, or have an extension cord made to fit the size of the cord on the machine. DFF Food Booths - continued The pumps for the mustard and ketchup fit a 10 lb can, try to get mustard that Is In the can so the holder fits. We waisted mustard and ketchup - get smaller dispensers for It, If yfju do coffee, It is easier to got 2 regular coffee pots to use Instead of the large ones, they take too long to brew, There seems to be a problem with the electricity, I think that there are too many Items being operated on the some plug. Think about staggering the closing times for our booths, It is a mess to have to break down 5 booths and clean up the equipment rll at the same time. All signs should be on top of the booths In strong colors, you can not tell what Is in booths when there are people In front of the booths. All booths should have a map. People expect you to know where things are, All booths need a price list on the Inside for workers. All booths need a plastic garbage can In the booth - not near It. The 'l'op Eland party used the food we brought for the festival. Do not have any Idea what amount of fond we served, Have to have a cart of some kind to move supplies from place to place. B. - BEH AN"INL 00M Good locations for the 2 beer/wlne booths, Continue the wine In the bear booths Chablis and Blush, Better signage at the top and around the each booth. There was too much money in the beer booths; The volunteers had too much in their aprons and were not always responsible with It We need a cashier in each beer booth to help alleviate overflowing aprons, Also the volunteer has to buy their beer or wine from the cashier. This should stop the temptation to drink for free "because 1 am a volunteer", Drink coupons should he torn In heir and placed in a receptacle for coupons and not in the aprons, We should be aware that some of these coupons were recycled. Do we need tickets for the boor and wine that are sold In each bear/wine booth? If we had a cashier for each booth, that person will be, responsible for a central cash box, pickups from finance, and emptying aprons of volunteers and making sure they have enough change. The aprons from Hen B, Keith worked well for all DFF booths, Top Hands do not got free beer at the booths. They get their free beer and wine at the Friday night party. The beer chairmen need to enforce this and set a good example. Free beer/wine will not be available to any DVV chairmen. i DFF Beer and Wine Booths - continued When shift Is over for a volunteer, they should leave when their replacement i arrives and not hang around the booth and insist on working. They should report to the Top Hands headquarters and see if they are needed in another area. Beer Chairman should have the beer/wine booths open on time each day, Coordinate this closely with the beer and wine companies, it - Wristbands' work great. No one should be drinking without a wristband on, They should continue to cost a $1,00, Beer should be kept at $1,00 and so F should wine. Don't out 'price ourselves because of the proximity of convenience stores, C WINF,_ ASTINCi Great selection and variety of excellent wines. Cheat idea -should continue this. Look for a better location - the tennis courts were secure but the location was not ideal, What about the Jax7 area, We need a tent with sides for the Wine Tasting Have only 3 hours on Sat and 3 hours on Sunday, 3-6pm would be the best tithes, Conttmie with the 5 stations with wines from Texas, France, California, Italy and Germany, $5.00 for 10 (1 1)2 oz) tastes was very reasonable, People liked the 4 tastes = a 6 ox, glass of wine, The tickets could be used on Saturday and Sunday also, We need wristbands In the Wine Tasting area again, Same price ($1,00) as in the beer booths, Liked being able to buy a bottle of wine ors Need better signage for the Wine Tasting Need the rules of the Wine Tasting posted, i We need more security at the Wine Tasting area, A lot of peoplo think that then Wine Tasting should be near the jam areA, possible under a tent near the Harden on the south side - accessible but not in the way when closed. D, DN,V+ INPORMATION AND SQV !ZV I , fU(-I{ We need to add a 3rd Information booth, Don't have souvenir sales In this one, The t-shirts' went very well. We need to charge $12,00 for the whirls at the festival, $10,00 for Top Hands if they pre-ordered, if Tap Hands wait until the 17estival weekend, they also pay $10,W DFF Information and Souvenir Booth - continued f Pursue the possibility of selling other souvenirs besides t-shirts, Examples: cars, visors, cups, etc, We need a large map of festival grounds at each information booth. We need a flyer listing all of the musical groups, times, locations, activities, etc. Our information booths could be a lost and found for children, Announcements could be made from the stages, Better slgnage at the Information booths, B. DVP GAMES, AND A 'T Y1 I S We need game booths that generate money for DPR We need to encourage the Lions Club, eta to Work these game booths for us because they are always looking for service hours. Any activity or game that Is arts related that will make money for DPP, F. LODISTICSIOPE ATION Hire a group or company to work the parking lots. Netter attention needs to be paid to the designated parking lots and the volunteers that work them, Do we have statistics on how many people rode the trolley? The trolley routes were bettor this year, There was not enough publicity on the trolley routes and that they were free, Do we stilt need to pay for the trolley or let people pay their own way? The signs on the trolleys were great the month before the festival. Security was excellent this year. Bicycle patrol Is a definite plus, We need to look at specific areas for increased or added security, We need to Increase our donation of $500.00 to the police department The added security lighting In the park was wonderful, The city craws and parks and recreation that helped with setup and during the festival were very cooperative, The park grounds were beautiful during the festival and were kept clean. More walkle talkies are needed for designated chairmen. Did we have enough portable toilets'? The City kept inside bathrooms clean. BPI did a good job in servicing the portables. U, SI()NAt 'IIZ DfiCL)RA ON-jS Directional slgnage throughout the city was great We need more directional slgnage in the park, Signago and Decorations - continued The use of banners to highlight areas would be good. Signage on all DFF booths was not adequate. Sponsor banners should be larger and improved. Identify better areas for sponsor banners or signs. These areas are limited for the best exposure, Maybe we could have several signs around the park One lard sponsor sign that covers the tennis court fence (facing west) Is sufficient i for sponsors. Every DFF booth needs a sign on the back or inside of booth to refer to by the volunteers. The NOW and NEXT announcement posters need larger writing. Signage needs to be up on time before the festival begins on Saturday morning Investigate the need to Invest in permanent "pocket" signs for our booths, They hang at the top, havrs large interchangeable letters and can be used year after year, Perking signs were good; Banners Identifying stages and buildings were good, We need a large sign for the Top Hands door and the finance office door, We need a sign for thou ice sales on the finance door, lxlying flags In appropriate colors on the DVF booths for identification and ones that could be used every year, Foam core slgns work well at booths if plastic coated wire is used and the holes are re-enforced with duel tape, Rings are made out of the wito and the signs don't toar in the wind, The easels that hold the NOW and NEXT posters need a plastic or acrylic front, H, FRIDAY NIGHT PARTY The party was great for Top Hands and Sponsors. mood turn out (food food, but it needs to be served on time, The entertainment needs to start on time, The ribbons for sponsors and board members was a nice touch, If party starts at 5:06 pm, everything should be ready by 4:30 - 4:45 pm, The Invitation to the party should be printed or put on word perfect We need a better count on how many to expect, ' Having t-shirts available for Top Hands and sponsors to buy was groat, No one is admitted to the party unless they are a 'Cop Eland or a sponsor, A date, spouse or friend has to pay the $10.00 to get in, We need to continue giving a food and drink coupon to each sponsor with their Invitation. f, ~)P NAND Top Hands Headquarters In the Woman's Club was ideal, Chairmen should give volunteer list to each booth for posting. All volunteer work schedules should be available at eaeh Information booth, A list of Instructions that go to Top Bands should be In each information booth, More recruitment of mop Hand members. Giving Ton Hands a "break" on the t-shirt price is good. Buttonsfor the Top Hands is important Including the Friday Night Party Invitation in their confirmation and work assignment is a good idea. Every board member Is supposed to be a flop Nand, Board members have specific duties during the festival and should not bo assigned a shift unless It pertains to their area or an emergency arises, 1X, PL►1~L1C` RLt1,ATIUfV~IADVERT1S1h[1) More advertising in area newspaper, The twat newspaper did not g've enough, coverage on the festival. Stepping Out had 3 times as much information than the local paper did. The bands and clines were not alt listed In the paper, and several activities booths and sponsors were omitted. Publicity In local newspaper was disappointing, Free publicity on the festival needs to start In the fall and continue to festival weekend. Media rackets need to go out earlier, Brochure was stick - nice size to mail In legal size envelope, Update Information and Include more booth categories in brochure. Need a flyer with all entertainment, times, activities, etc, with sponsors listed to be available at the information booths and as handouts. Rack cards 'are a good size, Rack cards need the dates and times on them - Could we print on both sides to give Mora Information? Rack cards should continue being passed out In elementary schools, banks, gas companies, etc, These rack cards should go to the Colony, Lewisville, GTL, Carrollton, Southwestern Bell, and banks, etc, for stuffers In their mailouts. We need a public speaking committee to give talks about the festival at local organizational meetings. The posters were too busy. The poster size Is good, Ben 13, Keith delivered over 200 of the 400 posters printed, Posters should be up by April L Coloring Contest was not successful but was a good Idea. The billboard that Impact Outdoors donated on I-35 was wonderful. u 4 AI Public Relations/Advertising - continued More press releases for Dallas, Dort Worth and area newspapers, Professional photographer on site was great. The commercial on the cable network was sL.)ner, More sponsorship money, Board needs to be more active in this area. Sponsors were pleased with publicity. Board members should follow up on getting the pledged money. We need to raise $10,000,00 more this year. The grants written and received were great Encourage the soft drink company and the wine company to Increase their sponsorship level Try a bucket brigade at 'he festival. People would be delighted to give a dollar while they sit and liston to the music. r s CITY of DENrON, rEXASmuNIOIPAL BUILDING/ DENTON, TEXAS 7620! / TELEPHONE (817) 566.8307 Ol110e 01 the CIfy Manager i TO: Mary Ramsey, Administrative Service Manager FROM: Lloyd V. Harrell, City Manager DATE: May 6, 1992 SUt9,7ECTi RECOGNITION FOR ASSISTANCE FOR DENTON ARTS FESTIVAL I wanted to personally express my appreciation for your assistance` during the Denton Arts Festival, Your work coordinating the signs for the event was tremendously helpful, The Arta Festival showcased Denton to citizens and visitors alike. This event, ran extremely smoothly this year, Thank you for your department's contribution to this successful event, L1 Yd V. Har rely City Manager ccr Mayor and City Council Gary Collins, Director Information Services File 1 i I CITY of DENTON, TEXAS MUNICIPAL SUfLOING / DENTON, TEXAS 76201 /TELEPHONE (417) 666-8307 Office of the City Manage TOt Theresa Milam, Supervisor of Recreation Center Myra Anderson, Supervisor of Recreation Center FROM: Lloyd V, Harrell, City Manager DATE: April 29, 1992 SUBJECTt RECOGNITION FOR ASSISTANCE FOR DENTON ARTS FESTIVAL I wanted to personally express my appreciation for your assistance during the Denton Arts Festival. Your coordination of the facilities was tremendously helpful. The organizers of the event expressed special thanks for your staff's helpfulness and responsiveness. The Arts Festival showcased Denton to citizens and visitors alike. This event ran extremely smoothly this year and this can be attributed to the outstanding efforts of the Parks Department. Thank you for your department's contribution to this successful event. ~l Ll d V, Harrell City Manager i oc: Mayor and City Council Betty McKean, Exec, Dir. Municipal Services/tconomic Dev, Steve Brinkman, Director of Parks Recreation Alicia Mentell, Superintendent of Leisure Services File r 1 ClTYOI DENTON, TEXAS MUNICIPAL BUILDING / DENTON, TEXAS 7620f / TaEPHONE (817) 666.8007 ! _ - office of the City Manager T0: Capt. Gary Matheson, Field operations Division Lt, Paul Abbott, special operations Division Sgt, Scott A. Langford, Field Oper. Patrol Division FROM: Lloyd V. Harrell, City Manager DATE April 28, 1992 SUBJECT: RECOGNITION FOR ASSISTANCE FOR DENTON ARTS FESTIVAL I wanted to personally express my appreciation for your assistance during the Denton Arts Festival., Your coordination of the policy was tremendously helpful, Numerous citizens commented that it was wonderful to have the Police Department so visible at the Festival. The bike patrol was a big hit with everyone, especially the children, The organizers of the event expressed special thanks for the officers' helpfulness and responsiveness. The Arts Festival showcased Denton to citizens and visitors alike, This event ran extremely smoothly this year and much of this can be attributed to the Police Department, Thank you fior your department's contribution to this successful event. CLly V. Harrell city 'Manager cc: Mayor and City Council Mike Jez, Police Chief Rick Svehla, Deputy City Manager Tile CIT'YOf DFNTON, TEXAS MUNICIPAL BUILDING / DENTON, TEXAS 76201 / TELEPHONE (817) 666.8307 011100 0 the 011y Adenager TOJ Bob Ticknor, Superintendont of Parks Randy Patterson, Supervisor, Parks Alberto Quinonez, Maintonance worker, parks FROMt Lloyd V, Harrell, City Manager DATEt April 28, 1992 SUBJECT= RECOGNITION FOR ASSTSTANCE FOR DENTON ARTS FESTIVAL I wanted to personally express my appreciation for your assistance during the Denton Arts Festival. Your coordination of the parks crews was tremendously helpful. Numerous citizens commented that the park had never looked better. The grounds were beautifully maintained aml you kept it, looking clean throughout the woekend, The Organizers of the event expressed special thanks for your staf£'a helpfulness and responsiveness. The Arts Festival, showcased Denton to citizens and visitors alike, This event ran extremely smoothly this year and this can be attributed to the outstanding efforts of the Parks Department. Thank you for your department's contribution to this successful event. L o d V. Harro4 ll City Manager act Mayor and City Council Betty McKean, Exeo, dir, Municipal Services/Economic nev, Steve Brinkman, Director of Parks and Recreation Bob Ticknor, Superintendent of Parks File I I CcrYof DEMN, TEXAS MUNICIPAL BUILDING / DENTON, TEXAS 76201 / TELEPHONE (817) 666.8307 Office of the City Manager 'POI Cecile Carson, Community Improvement Coordinator Jennifer Jonas, Senior Secretary Lisa Goodwin, Executive Secretary Sharla Tate, Secretary David Salmon, Senior Engineer Alberto Lopez, Supervisor Water Prod. Maintenance Lee Weber, Police Officer, D,A,R.E, Unit Donna Baker, Planning 'technician Carol Weller, Librarian Frank Robbins, Exec, Dir, Planning/Development Fred Ramman, Library Clerk II Joan Schmitz, Senior Secretary Linda Touraine, Librarian Timothy Hill, Animal Control Officer Steve Howard, Animal Control Officer Gerald Cosgrove, Senior Engineer/Water Engineering FROMI Lloyd V. Harrell, City Manager DATEt April 28, 1992 SUBJECT: RECOGNITION FOR ASSISTANCE FOR DENTON ARTS FESTIVAL I wanted to personally express my appreciation for working in the City's information booth at the Denton Arts Festival, Your efforts help show the citizens in Denton that City employees are dedicated to providing quality service and information, , The Arts Festival showcased Denton to citizens and visitors alike, This event ran extremely smoothly this year. Thank you for volunteering your time to contribute to this succesoful event L1 *Y41rell City Manager cct Mayor and City Council File 1 i r CITY Of DENTON,'rEXAS MUNICIPAL BUILDING / DENTON, TEXAS 76201 / TELEPHONE (817) ~586-8307 - - Office of the City Meneger TO: Kenneth C. Cross, Maintenance Worker I Manuel Perez'Jr,j Maintenance Worker I Alan J. Yapit, Maintenance Worker TI John L, Kouma, Maintenance Worker II FROMf Lloyd V. Harrell, City Manager DATE, April 28, 1992 SUBJECTt RECOGNITION FOR ASSISTANCE FOR DENTON ARTS FESTIVAL I wanted to personally express my appreciation for your assistance during the Denton Arts Festival, Numerous citizens commented that the park had never looked better. The Arts Festival showcased Denton to citizens and visitors alike, This event ran extremely smoothly this year and this can be attributed to the outstanding efforts of the barks Department. Thank you for your contribution to this successful event. i Ll y Harrell City Manager ccs Mayor and City Council Batty McKean, Exec, Dir. Municipal, Services/Economic Dev. Steve Brinkman, Director of Parks and Recreation Bob Ticknor, Superintendent of Parks file Agenda Mo..qj-D ^ CITYCOUNCIL R1EpORT Agenda item.leS ~6 7 Date TOs Mayor and Members of the City Council FROM.- Lloyd V, Harrell, City Manager SUH,IECTi Request from Denton Festival Foundation to amplifiers and musical instruments at Civfc Centeragxk on Sunday, April 26, from noon to 9:30 pm, .for the 1 Denton Arts Festival DATE: April 21, 1992 RECOMMENDATIONS To allow the Denton Festival Foundation to use amp'lif'iers and musical instruments At Civic Center hark on Sunday, April 26, from noon to 9130 p.m, for the Denton Arts Festival. 9ACXG1R-- 0-- The Denton Arts Festival will be held April 25-26 and will feature both professional and community entertainment, art booths, a children's art area, and continuous live music, aro either Denton based or were formed while sAll of tudyingh at athe University of North Texas, This event is free to the public, The City's noise ordinance is in effect from lo:0o p m to 7300 a.m. The Code of Ordinances also states that the "operation of a loudspeaker, amplifier or musical instrument at any time on Sunday" Is a noise nuisance, However, the Code goes on to state that "the City Council may make exceptions upon application when the public interest will be served." (Chapter 20 Nuisances, p 1389) The Denton Festival Foundation has requested that the City council allow the Denton Arts Festival to use the usual amplifiers and musical instruments during the event, PROGRAMS DEPARTMENTS OR GROUPS AFFECT.Ebs Denton Festival Foundation, citizens of Denton, Denton Arts Festival attendees FISCAL IMPAM None t, Please advise if I can provide additional information, RESPECTFU LY SUBMITTED, Lloyd V, Harrell city Manager Prepared by: Cgther ne E. Tuck Administrative Assistant f., s CITy of DENTON, TEXAS MUNICIPAL BUILDING / 215 E MCKINNEY / OENTON, TEXAS 76201 MEMORANDUM BATE: April 20, 1992 T0: Jennifer Jonas, Personnel Lir3a Goodwin, MS/En Sharla Tate, Building inspections David Salmon, Engineering Alberto Lopez, Water { Lee Weber, Police Carol Weller, Library Fred Kaman, Library X,inda Touraine, Library Jerry Cosgrove, Water/Wastewater JoAnn Schmitz, 1,ibrary FROM: Catherine E Tuck,'' Administrative Assistant SU.,3JECT: DENTON ARTS FESTIVAL CITY BOOTH Thank you for volunteering your time at the City infor.nation booth at the Denton Arts Festival, The hours of the Festival are Saturday 10:00 a.m. - 6;00 p.m, and Sunday 12:00 6:00 p.m. in the Civic Center Park. The attached map indicates the location of our booth and your time is written at the bottom of this page. Parking will be difficult but there will be trolley shuttles from the narking lot by the TWU pool. You might also try parking in the Library' parking lot off of Oakland. Please call me at axt. 7709 if you have any questions. Thank you for your willingness to help this year. I hope that it will be an event that we all ramemberl 8171666-8200 D/FW METP0 434.2829 _ T Sandra White ~~(k Municipal Judge CITY of DENTON, TLEXA& 215 E. McKINNEYI DENTON, TEXAS 762011 TELEPHONE (617) 566.6200 -TO! Executive Directors and Directors FROM! Catherine E. Tuck, Administrative Assistant DATE: April 8, 1991 f SUBJECT! CITY BOOTH AT THE DENTON ARTS FESTIVAL, APRIL, 20- 21 The Denton Festival Foundation, the Fort Worth Professional Musioians Association, and the 'City of Denton have teamed together, combining resources and efforts for an expanded arts festival April 20 and 21, in civic Center Park. This successful events, Spring Fling and JazzFestnerrom merging two dynamic two-day event that will showcase the ~b st i~n es to be e arts, performing arts, and entertainment. Children's arts activities and abundant food and beverage booths will complement a i weekend of enjoyment. Two outdoor stages will feature continuous live pop, contemporary, and jazz music, Other areas in the community arts groups and more great loca.lktawill showcase ts lent in performancenor exhibition on both days of the festival. The children's art tent will provide additional activities for kids. The City of Denton will have an information booth during both days of this event. The hours of the Festival are Saturday, 10!00 a.m. to 6100 p.m., and `Sunday, 12;00 . provide the city with a way to reach pan~unusually large audiencefto distribute information, answer questions and promote City services, I hope that all City departments will be represented at this event, Volunteers from departments are needed to staff the booth, Please indicate the two-hour shifts (see below) that members of department would like to staff the City booth. our booth willpbe centrally located as the attached map indicates. r Sat. 10-noon Sun, Wean-2pm,-.(~~~ A t" noon-2pm - {1 ~Glb 2-4 ~2-4pLm 4-6pmm 4-6pm Please call me at ext. 8307 with your tentative list by April 12. Thank you for your cooperation and interest. Clry of omrm,, rtXAs 216 F. MOKINNEYI DENTON, TEXAS 762011 TE'LE'PHONE (817) 566.8200 TO., --Robin-Swain, Animal Control Linda Ratliff, MS/ED Cay MoSpedden, Municipal Judge's Office Richard Foster, Energy Management Kiersten Cieterls, Energy Management Roxis Pedersen, Community services Betty Williams, CMO Lei 'rSdel ; CMO Tom Klinok, Personnel Mary Ann Stout, Personnel Sgt. Housewright, Police Bob Hagemann, Fire FROM: Catherine E. Turk, Administrative Assistant DATE: April is, 1gg1 SUBJECT: DENTON ARTS FESTIVAL CITY BOOTH Thank you for your help in staffing the City information booth at the Denton Arta Festival. The hours of the Festival are Saturday from 10100 - 6100 p.m and Sunday from 12:00 - 6;00 p.m. in civic ` Center Park, The attached map indicates the location of our booth and your time is written in at the bottom of this page, Parking will be difficult, I'm afraid, but there will be trolley shuttles from the parking lot by the TMI pool. You also might try to park in the library staff lot off of Oakland, If I receive any parking passes I will try to get them to you, Please bring any materials that you would like distributed to the CMO office on Friday or before 10;00 a.m Saturday, Please call me at ext. 7709 if you have any questions, for your willingness to help, this should be a fun eventThank you L) 13 N l' U N aAt I? S I f 1 ;i l - April 1, 1992 Dear Festival Board Members and Committee Chairpersons: It0s really going to happenl Thankyou for our and hard work with the plans and organization of.thetDentoniArtseFestival. we are lroking forward to a very successful and fun weekend. Funds raised in corpot&te sponsorships will meet our major expenses, but we need to sell lots of wine, beer, and food to help cover other costs. Please plan to give your t1M and On Friday, the 24th, we will be on sn-ftiles ite at the ntik weekend of at z.m.4 and. will remain t~rouahou+ t park, beginning at 9;00 ~ tent set r etc, he day for deliveries, hanging signage, booth and -UPS, we need your help if you canbe there, * *VERY IMPORTANT # FESTIVAL BOARD MEETING FRIDAY, APRIL 24 4:30 P.M. Woman"s Club_BUildi>ng * * TOP HANDS ?ARTY 6:30-7:30 p,o. Beginning Saturday Morning at 7:30 a.m., we will again be on site for our other vendor and artist setups. The following Board members need to report at 7:30 &.S, to snake sure their areas are set up and ready to go. SECTION I - Linda Sheets SECTION II - Carol Short 1. .kuk"q._,Vo1un a s. rlcadas and ------_e n Tre ~`One$ Linda Sheets, Catherine Tuck, & Volunteers from UNT Inte.rfraternity Council and DRS Key club 2 13u~_. S"zT ~lS.tld_.-t1~iSi as aob Ticknor, Catherine 'l'uck, Teresa Milam 3. Top-t&ndg__PA tx_ Carol Ann Ganzer, Martha Len Nelson 4, F'inan"w David Biles, Jim Bunyard, Renee Lowrey, Bob Normington, Fred Patterson f', b. Iin,e 2104 4 1)m lnu, Ti,sn,;7/620? 6 (817)565_09111 5. Food end~oman~g Club Bui~dina- Martha Len Nalson, Tracy Kunkel 6. Arts and Crafts- Betty Neu, Mary Boswell, Martha Robbins 7. +S,iSJM t- Mary Ramsey, Pat Gobble, Jackie Hair, Nanci Kimmey 8. ChildrWj 1► 1►a i 't t - Betty Copeland 94 Infbrmmk1n% n^^4-6- --A - Julie Krebbs, Sharon Titterington, Roni Beasley, Dot Smith, Jo Ann ballantine, Lisa Patterson lo. Beer, Yiine end rne- John Mayer, Bill. Patterson Johnny Withers 11. Wine• 7astLing . (?prod Ann Oanser~ John Mayer, James !t'odu, The Following Chairpersons need to report by St30 a.m. 1. Toy xenda- Cathie King, Susan Alspach, Jeannotta Titterington 2. CoW Ugly ate sl;aaee Herbert: Holt, Julie Angelo, Ron 1!ink, Lindsay Keffer, Wade Kelly, Gladys Keeton 3. ,loft Drink,,.- Joe Alford In addition to these areas, the members that will handle the si.ghage for the stages that introduce each musical group will be Nancy Money, Pat Gobble, Jackie Hair. Enclosed, you will find a festival map and a parking permit. The map is marked to ;indicate your "areas". Please be responsible for your areas for the weekend by overseeing, trouble shooting, patrolling and spreading goodwilli The parking permit must be displayed in the front windshield of your car, The Top Hands headquarters for the weekend will be located inside the Woman's Club Building. Complimentary soft drinker and bottled water will be available, The Arts Festival will be lots of fun and again, THANK YOU, THANK YOU, THANK YOU111 j' Carol Short Linda Sheets President Festivtl chairperson DENTON ARTS FESTIVAL MUSIC PROGRAM Revised 3/22/92 Saturday, April 25, 1992 1_9ASIS JAZZ, STAGE AMPITHEA'1'RE.TOP STAGE Lut Time A-at 11100 AM Mike Bogle Quartet 10130 AM Big Fatty„ 1200 PM Hamilton/Brewer Quartet 11100 AM The Dub Club 200 PM UNT Faculty Jazz Ensemble 1100 PM Big Year 3130` PH Drew Phelps 200 PM Fanatix 5300 PM Official Texas Jazz Orch. 4100 PM ' The Plunge 500 PM Bill Tillman Band 600 PM Majy.k Touch 7100 PM Blaok Market 8109 PM Red & the Red Hots Sunday, April 26, 1992 1006.u1 0 SIS JAZZ STAGE AMPITHEATRE POP STAG ?:'ime A-9 k 1130 PM Whitney Russell Quartet 1100 AM The Big Chill 1100 PM Dave Zoller Sextet 12130 PM Funkmonsters 2130 P1' Panhandlers Steel Drum Band 2100 PM Little Jack Melody & the Young Turks 4t00 PM Carlos Guedes & Desvio 3130 PM Dallas Brasa & Electric 5130 PM Fingerprints 5100 PM Lip Service 7100 PM UNT One O'Clook Lab Band 6130 PM Random Axis i i Contact; Carol Short FOR IMMEDIATE RELEASE (817) 565-0931 April I, 1992 DENTON ARTS FESTIVAL SCHEDULED APRIL 25 26 (Denton)--The second annual Denton Arts Festival, the merger of Spring Fling and JazzFest, is a two-day "arts In the park" showcasing the finest muscial entertainment available In the North Texas area. The Denton Arts Festival Is a free event and will be held April 25 - 26 In the Denton Civic Center Park and adjacent facilities, This celebration of the arts will feature both professional and community entertainment, art booths, a children's art area and continuous live music. A ma)or feature of the Denton Arts Festival will be the professional jazz and pop music featured on two outdoor amphitheaters, The groups will provide continuous music for the two-day event. All of the bands are either Denton based or were formed while studying at the University of North -%xas. The popular University of North Texas One.o'Clock Lab Band boasts a Grammy nomination and has traveled all over the world. Other bands that will be featured Include; Red and the Red Hots, Black Market, Random Axis, the Bill Tillman Band, Fingerprints, and Malik Touch to name a few, University jazz groups will also be playing on three more stages along with community arts groups from Denton that represent a number of the performing disciplines Including; dance, band, orchestra( end choral performances, as well as actors, storytellers, and puppet shows. Some performances will also be in Spanish, Another Important aspect of the festival will be the professional artists with works on display and for sale, A variety of creations from -more Denton Arts Festival Page Two III over North Texas will be available, The artists will be located In the park as well as in the Civic Center, Works in oil, watercolor, Pastel, pen and ink, Pottery, Jewelry and wood crafts are just a few of the arts and crafts to be found at this year's festival, The Denton Arts Fl:stlval would not be complete without the children's art area. This facet of the festival has grown through the years and gives our young people a creative outlet with many artistic projects, The children's art area is coordinated by the Art Department of Texas Woman's University and the University of North Texas, Food and drink to please most everyone's palette will complement the festival, Area restaurants will feature their culinary delights in an Ethnic Alley and local non-profit organizations will be raising money for their charitable projects selling German sausage, hot dogs, cotton candy, Bar-B-Que, funnel cakes and much more. A wine-tasting' area I and a French bistro will please even the finicky eater, The Denton Arts Festival Is produced and coordinated by the Denton Festival Foundation In cooperation with the City of Denton and the American Federation of Musicians, Local 72-147, Since the festival is free, the event requires special financial support from corporate sponsors such as Budweiser, HCA Denton Community Hospital, City of Denton Parks and Recreation, Texas Commission on the Arts, 106.1 FM, The Oasis, Triangle Temporaries and other focal businesses and Individuals, Over 300 volunteers who are members of the Denton Festival Foundation staff the many activities throughout the weekend, These "Top Elands" are the backbone of the festival, The Denton Festival Foundation Board of more- 47 Denton Arts Festival Page Three j Directtrs Is represented by the Clty of Denton, Greater Denton Arts i Council, Denton Chamber of Commerce Convention 6 Visitors Bureau, the University of North Texas, Texas Woman's University, County of Denton, North Texas Area Art League, Historical Commission, Hotel/ Motel Association, Musiclans Union and other civic leaders. All proceeds from the Denton Arts Festival are earmarked for continuing arts facilities In Denton, The event also offers the opportunity for other non-profit organizations to raise funds for their worthy causes with food and actlvity booths, The setting of the beautiful 20 acre park with quality entertainment and activities represents the dedicatlon of hundreds of people. The Denton Arts Festival is a one-of-a-kind special event that captures the true spirit of Denton's commitment to the arts. The festival attracts over I 20,000 people each year. The festival will open at 10;00 am on Saturday, April 25 and will continue until 10,00 pm. On Sunday, April 26 the fnstlval opens at 11;30 am and continues until 8;30 pm, Admission is free and all four (4) stages and activities are In the Civic Center Park located at Bell Avenue and McKinney, 2 blocks north of the square. i .1 FACT SHEET DENTON ARTS FESTIVAL --NEW EVENT: Second year of the merger of Spring Fling and JazzFest --SCHEDULED APRIL 25-26 IN CIVIC CENTER PARK AND ADJACENT FACILITIES, DENTON --TWO DAY FINE ARTS AND PERFORMING ARTS EVENT Arts and crafts --Professional music '-C07MU111ty entertainment ..-Activity booths Wine tast)rig --Food and drink booths --Chlldren's art area --TIMES: Saturday, April 25 Festival opens at 10:00 am with music continuing until 10:00 pm Sunday, April 26 festival opens at 11:30 am and continues until 8:00 pm --FREE ADMISSION M --PRODUCED BY THE DENTON FESTIVAL FOUNDATION --MAJOR SPONSORS: Budweiser Amerclan Federation of Musicians, Local 72-147 City of Denton Parks and Recreation HCA Denton Community Hospital Denton Benefit League Texas Commission on the Arts 106.1 FM, The Oasis --FOR MORE INFORMATION CONTACT: CAROL SHORT (817) 565-0931 1 I DENTON ARTS FESTIVAL MUSIC PROGRAM Saturday, April 25, 1992 106. 1 OASIS Jazz Stage _ Amphiteater Pop Stage Time Act Time Act 11:00 am Mike Bogle Quintet 10.30 am Big Fatty 1230 pm Hamilton/Brewer Quartet 11;30 am The Dub club 200 pm LINT Faculty Jazz Ensemble 1;00 pm Big ;Fear 3:30 pm Drew Phelps 2 ; 30 "pm Fanatix 5;00 pm Official Texas Jazz Orch. 4;00 pm The `Plunge 6;30 pm Majlk Touch 5;30 pm 1311I Tillman Band 8;00 pm Red and the Red Hots 7;00 pm Black Market Sunday, April 26, 1992 106.1 OASIS Jazz Stage Amphitheater Pop Stage Time Act Time Act 11,30 am Whitney Russell Quartet 11;30 am The Big Chill 1:00 pm Dave Zoller Sextet 12;30 pm Funkmonsiers 2;30 pm Panhandlers Steel Drum Band 2:00 pm Little Jack Melody 4;00 pm Carlos Guedes 6 Desivo 8 the Young Turks 5,30 pm Fingerprints 3;30 pm Dallas Brass b Electric 7 00 pm LINT One O'Clock Lab Band 5;00 pm Lip Service 6;30 pm Random Axis t' i ONE O'CLOCK LAB BAND UNIVERSTIY OF NORTH TEXAS t The University of North Texas opened the door for jazz studies at the college level when It founded the first such program In the world In 1947. North Texas' program, housed within the second largest music school In the nation, has led the way ever since, earning an international repritation for the quality of Its faculty and students. The One O'Clock Lab Band Is the showcase jazz ensemble around which the program was built, It features the 20 best jazz musicians in the school, selected through auditions each semester. The One O'Clock has become a well-traveled ambassador for the university, with performances In Mexico In 1967, Germany and Switzerland in 1970, Portugal and the Soviet Union In 1976, and Europe In 1982, a tour that included appearances at the Porl,' Northsea, Montreux and Antibes jazz festivals, Most recently, the band toured Australia in 1986, Many former One O'Clock members have performed with Don Ellis, 6111 Evans, Maynard Ferguson, Freddie Hubbard, Woody Heyman, Thad Jones, Stan Kenton, Wynton Marsalls, Pat Matheny, Jaco Pastorlus, Doc Severlnsend, Toshiko Aklyoshl and more. Since 1967, the One O'Clock has recorded at least one album a year, and two of those albums (1975 and 1976) were nominated for Grammy Awards the first nominations for a student band, t )j L) i3 N "1' O N SPRING INTO ACTION AS A TOP HANK Join us for great art, ,jazz, entertainment and family fun at the 1992 Denton Arts Pestival--April 25-26, Because of last year's enormous success, the City of Donton; the Menton Festival Foundation and the Musicians' Union of Dallas and Ft. Worth have again combined their resources for the Arts Festival to be held at the Benton Civic Center Pork. This partnership, merging Suring Fling and the popular Denton JazzFsst, show- cases the best In professional pop and razz, fine -arts,' performing arts and commun- ity entertainment„ Children's art activities and abundant food and beverage booths + will complement the festivities. There will be no gate charge, and over 300 volun- teers will staff the booths, stages and activities throughout the park. This event helps support arts programming and facilities in Denton, and produc- ing a festival of this magnitude is a major undertaking, We need your involvement and membership in "Top Hands" for the festival to `succeed, "Top Hands" is _a group with a membership of over 300 men, women and young people who provide support, vol. unteur service and manpower for the festival activities and booths. For this year's $10,00 per person membership you will receive: Friday night, April. 24, party at the Woman's Club Building to honor 'fop Hands and sponsors Top Hands I.D. name badge Recognition in local media One food and one drink coupon redeemable at the Denton Festival Foundation booths during the festival. Access to Top Hands headquarters located in the Woman's Club Building during the festival. If you or your friends would like to join Top Hands or purchase a Denton Arts Festival t-shirt, please fill out the enclosed envelope and send in your chock by March 15. Your children aged 13 or over may alro join Top Hands, Work assignments will be filled on a first come, first served basis. You will be contacted about your work assignments In early April and receive additional instructions. We look forward to hearing from you. Thank you for your support in making the Denton Arts Festival a success, c Cathie King Susan Alspach Cc-chair Co-Chair 11. 0. Box 2104 • 1?entori, T'osas 70202 (817) 565-0911 U 1~ N T U N w F E S i' 1 1 VAL ocrrrm rr.sTIVAL roUNI)ATIOPi l BOARD MEC'llNG rebvimry 7, 1992 MVIOn 1, Minutes - ooL Smith 2. Trensuror's Report - oavld 1111es 3. Sponsors -"John Mayer and Board Members 4, restival - i.inda Sheets a. Pmresslohill E:ntertailiment - Ray Nnir b, C0IIIMtnity htertaillmont - Iferbcrt Noll c. food Tracy Kunkel d. Childrens Art Area - 11etLy Copeland e. Arts and Crafts - Sa Lty Neu r, Signago - pat' Gobble 9: Parkinc~ lot volunteers - Lkda Sheets h. Logistics - Cal:herive Tuck 5, Public flelations - Julie Kmhhs G. Top hands Cathle King 7. New/Old Business NrX'r MUTING: Friday, March 6, 3:00 p.m. - Visual Arts Center I:) 1 N C) N i I f S 'I' [ A I)em vrionds of the Denton Arls Veslival I'he second annual [)elt1011 Arls rostivrli will he held In the I)entolt Civic Cemer Park oil April 25-26, 1992, Following Irtst year's successful first ycnr, Ill, Clly of ) I() I ell ,the benlon Festival I oulxlk111011 (111(1 the Vor't W01-111 I'IY)fCSSioh;tl Musicians Associnlion will agrliu Joiq torrlhcr' III producing the even(. WHAT WILL BE AVAILABLE AT TtiC FESTIVAL? The two day "arts It, Elie park" will shcnvcatir. 1110 best Err jazz, {l1w nits, perfot'tninr MIN "'Id p ofessionnl, colnmlfiilty and lnivelslty enG r'Ilinrncsrtf for the. artllciptiied5,(}Ot) visitors from all over North'1'exas, C:hihhrn's a.lr-l jetivltles mid n wide rartge,of foocT anti beverages crlmplculct;l t11e festivit{cis, Adiairen! Itruk fncillttes such cis the Civic C;enlcr, Donlon ,Sehlor Cetttrf and the Wornan'S ClUb INildilig will house altlists Hutt pcrfornlery in addittarl to the four outdoor pcrfortttlulce singes, Once araln titls year, Me(roplr.x rnditj stations will broPdcast from the. Jazz :Ind I1olt stai;es. Nwliceous art~s~s, businesses nnc! I)erNorl Courtly !1011-profit organlzalfoil s will nlso he iltvlte %I to he booth pnrticlpanls. The )ctiton Arcs [resilval provides n fund-raising opportilnity for their chadtahle entmes. Their will be no ndnlrssion charge for the fc.siivarl allowing families and individuaI,S to experience n rich valricty of performing, viswll and cullnnly arts 111011}; tvilll IM1110rous cuitu1-01 activities. WHO PRESENTS THE DENTON AR'T'S FES'T'IVAL? The t)etliori Peslival Voundrl(ion Bond of •I HIM1es will plan and prodtleo the Demon Arts Iaestival once? agnin this year,'I'llo foundotion includes represeniattves from III(! Clly-of pettlon, Colulty of Denton, Dort Worilt Professional Musicions Assoeialion, [healer Donlon Arts Council, Denton Chninhvi- of Convince Conve.111irn1 and Vishols 13uroatl, Toxas Woman's University, University of Noith 'I'exns, Uclitou Couiily Ilistorletll C:otttntissioll Nordi Texas Area At( League, Dmilon Courtly Vair Ass'ocia ti« n, Uemon Hotel/mold Assodnlion and tmulyother bushicsi tstid chele loaders. Over 300 volunteer's ("Top I lands)) who are nlenihnrs of (he Dcti(otl Caesilval 11,0011dalion will sini'f dw hoolhs, stages alld wiivi(ies sot up throughout tiro park, WHERE DO THE PROCEEDS GO? All procceds from the Ucnton Arts I"adva! will once again be eanntarluid for the contlnuhll; arts ficrlitics (C:antpils'I'healer, JIM )1, yror Ccntrr for (he Performing, Arts and Ilse Center for the Vis(utl Ans), t'. O. Box 2104 • Denton, •rcxas 76202 • ($17) 565-0931 page two HOW IS THE FESTIVAL FINANCED? I Since. ndmissiott to the festival will once again be free., 4vc are asking fur corporate i sponsorships to halp defray file cost of production. Booth rcrttals and soft drink and other F food and beve-rap sales spousorcd by the Demon pestivnl Foutulntion are tits only itmentrs of rcvenuc far the, rt-vo•day evettf. Once rigaht, Ilea F. Kcidi Becrs, I1u•st State BimIt, Glly of Detttou Parks and lto'crention, fort Worllt Professional Musicinus Association and HCA Denim Con immity I losphnl haire tnken file lead as benefactors and tita•jor sponsors, with caiti'btuions rnngittt; from $2,000 la 20,000 already conIm ticd. lte Dert(an Aris FesIM11 is oar of our conuuunlty's largest and most successful special events, 'I'iie citygovernmtittt Is proud to be associated with thisUutstanding celebration which showcnsrs artistic talent from Nu•ouyhaui the reKiori, Lloyd I larrell City Ivlantiger, City of beitton We arc plcnsed to iii a part of tit(! Detiton Arts Ncstivai tend a spouSor since 19fiC1, 'the festlvcil is n m4or event for our comtttntiity and is;tt creclll to file. catninunlly ifnd surrouadiltg nrra. We believe that ac 0iould glve sontetlittig brick and we encom- ge other corpotatc sponsors to join hands rvlth us, Troy LaGronr, Carl I Inger Bon E, Keith Beers 1111SIM";q aril cgilir IAIC support is vital to the health and growth of the Donlon Arts festival. 1'lvm v hike the time io offer your support lu lice category that appeals to you. Pleasc comb lele iuid refurn the. alutchcd form with your dolialiun to the Dcntou Irestivol i oundation lit the. elivelope provided ns sorni ns possible. Thank you for your ([file and support anti we look forward to scchig you tit hw 1997 Denton Art;; I~estlval, April 25-26. 1) 1 I r~~.~ Carol Short David Biles tohtt Mayer I'resident Treasurer V,I'.- Spotlsots 1 r. ' wryapoyroty, rEXAs MUNICIPAL BUILDING / DENTON, TEXAS 76201 / TELEPHONE (at 7) 666.8307 TO: Olilce 01 fhe Clly Manager Lt- Paul Abbott FROM: Catherine E, Tuck, Administrative Assistant DATE: February 24, 1992 SUBJECT: Request for Reserve Police Officers for the Denton Arts Festival, April 24-26, 1992 Last year, the Denton Police Department and reserve officers helped make the Denton Arts Festival a safe, fun event for thousands of people. The Denton Arts Festival, combines Spring Fling and JazzFAst for a two day event at Civic Center Park. This year, the Denton Arts Festival again respectfully requests reserve officers for this event, April 24-26. This event is divided into two main areas of the , one area between City Hall and the Civic Center and the otherrbetween the Senior Center and the Pool, I will forward a map for this year when it is completed, but I have enclosed a map from last year's event. Set up of expensive sound equipment for the stages will `be on Friday, April 24, The event begins at 10 a.m. Saturday and runs approximately until 10 p.m, although the crowd may linger until midnight. Sunday, the festival runs from noon until 8 p.m, Last year, several of the bands were late and the schedule ran late, The Arts Festival committee requests that officers be at the park at the following times: 1) Officers available beginning at 5130 p.m. on Friday through weekend until 10:30 p,m, on Sunday 2) Overnight security for two areas of the park with sound equipment 3) Extra officers during Festival hours and two hours after last band Saturday - 10 a^ until midnight (last band should end approximately 10 p.m) Sunday - noon until 1000 approximately 8 p,m,) p.m. (last band should end 4) One officer to be in bank area and drive with treasurer to deposit money during festival 5) Bike patrols were at the event last year and were a big hit with families 6) Any time on-duty officers are available for drive by or walk through would be appreciated if other calls allow r i I realize that this is a very big commitment, will be available for these 'times, The PoliI that cepDepatm ntcwas exceptionally cooperative and flexible last year, despite last minute demands. We hope to prevent any last minute changes this year. The Denton Arts Festival will also be donating $500 to the Police Reserve fund, Please let me know if I need to additional Information. I can be reached at ex ensd n y8307lor 7709. Thank you for your consideration. Catherine E, Tuck Administrative Assistant , S C Denton Police Department 221 N. ELM DENTON, TEXAS 76201 T0, Catherine 8, Tuck, Administrative Assistant FROMi Lt Abbott, police DATEI 03 30 92- SUBJ1 Denton Arts Festival We are in receipt of your meme of 02 24 92 concerning sanurity for the Denton Arts Festival. I em enclosing a copy of the seourlty schedule for, the event, The Denton Police Reserves will also be on hand to handle parking lot security and perimeter Patrol.durin§ the event. If there aro any changes or additional concerns, please contact me at 8542• Thanks, Paul W. A bOtt Lieutenant 8peeial Operations Section Denton Police Department (817 568.6181 M ETfiO 434.2620 { 1 DENTON ARTS FESTIVAL SECURITY SCHEDULE (CONT.) ****CITY OVERTIME**** April 26, 1992 1. Jazz Stage 0000 - 0800 2. Pap Stage 0000 - 0800 11Jazz Stage 0800 - 1200 2. pop Stago 0800 - 1200 / 1. SUPERVISOR 1200 - 1730 f 2• Jazz Stage 1200 - 1730 3.- Jazz stage 1200 - 1730 4. Pop stage 1200 - 1730 5. Pop Stage 1200 - 1730 J 61 Patrol Grounds 1200 - 1730 7. Patrol Grounds 1200 - 1730 Financial office/bank escorts* 1200 - 1730 1. SUPERVISOR 1730 - 2230 2. Jazz Stage 1730 - 2230 4 3. Jazz Stage 1730 2230 4• _ Pop Stage 1730 - 2230 5. Pop Stage 1730 - 2230 6. Patrol Grounds 1730 - 2230 7• Patrol Grounds 1730 - 2230 e. FinAnoial office/Bank es.orts** 1730 - 2230 1. Bike patrol 1200 _ 1730 2.~_....,_~.»....~. _,......Bike patrol 1200 - 1730 1" Bike patrol 1730 - 2230 2. -Bike patrol 1730 - 2230 * Night shift assignments at the Jazz & Pop stages are for safety & serurtty of equipment Financial office is located inside the Civic Center Assignments are tentativ9, contact event supervisor unpon reporting, for any changes 1 DENTON FERTIVAL FOUNDATION, INC. Statement of Income and Expenses INCOME ACTUAL 91-92 TO DATE ACTUAL S~7o0 2lstll~ u trrFT 3-&g ~ -T-Q Corporate Individual $31,000 $ Other Q-f A-' 2A" i Total $39,300 ¢ r i ~ .~e_s~~1 Fo~.inn Membershf~ Top Hands $ 3,000 $ Top Hands T-Shirts 50Q _ Total $ 30500 $ 500 $ 1 ~~C#,.fll Events $ $ ' Festiva L&j2W at jon moths Food $ 5,004 $ Beverages (Wine) 11000 Beer 5,000 Activity/Games 200 Souvenie/T-Shirts 2,otl0 Ice 1$0 Children's Art Tent 200 other Total $13,550 $ -Qoth_Rent-&J Artist $ 5,000 $ Food 20500 Beverage 500 Activity/Games-info 500 Other _ Total $ $,500 $ _ Tot-41 Income S46 . 23.Q Festival Foundation Budget Page 1 r 4 EXPENSES ACTUAL 91-92 TO DATE ACTUAL L tf #s'~t,is?31 s.QDQT 9 h-21_ _AnT-.~ Salary/Tax/Benefits $ 21500 $ Office Equipment, 1 290 1 201 Office supplies/printing X500261,69 Telephone 5tl0 63,90 Accountant 400 GDAC Membership 135 Post Office Box 93 93 Storage Room 4Q 25 Total $5,718 $ 1,544.59 F-e "t•iyal T-Shirts $ 2,000 $ Advertising) Public Relations ]:,5pp Printing 2,000 Postage 1,000 73 Tabloid 1,000 Rack Cards 000 Brochures 2,000 Posters Total $1o0 $ ` 7 00 Entertaintnen i' Stara $ 11000 $ Musicians 11 ono Sound Li htin / ~ g 6,000 Set Up Crew 2,000 Piano Recital 250 Piano Moving 250 Piano Tuning _ Total $27,3 p TULAWIft Buttons $ 300 Complimentary Tickets 5o 'Pop Hand T-Shirts 550 Printing Sop Postage 300 Aprons Total $ 1;750 $ Total Expenses Pg 2 $45,068 $ Festival Foundation budget 'age 2 is .y Qperati s o istia~ Papertowels, etc. $ 300 Insurance Rental (Tents/Booths) 1,oo0 Port-a-lets 1,570 Tables/Chairs Activities/Games 250 Arts/crafts Children's Art Area U00 Trolley Service ArAQ Total $ 4e450 $ ff( i3oot~ i Electric service $ 10000 I Ice 500 Food 3,000 supplies 250 Beverages (Wine) 500 Beer/Wristbands 20500 Beer License 60 F,ooth Lights _..;.20-Q Total $ 8,010 t ELMO $ loo $ Ae~oratn~a Signage/Banners $ 11000 other Total $ 11000 $ 50bUXJ-t Y $ 500 $ Total Expenses Pg 2 $45,068 $ Total Expenses - Pg 3 14,060 j I i Festival Foundation Budget Page 3 1 nENTON FESTIVAL FOUNDATION BOARD OF TRUSTEES MEETING AUGUST 9, 1991 MEMBERS PP ESENTI CAROL SHORT DOT SMITH MARTHA LEN NELSON MITH MARTHA ROBBINS BETTY S NEU BOB NORMINGTON MARY BOSWELL JAMES RODEN RACY ANauo 0EL0 PETTY COPELAND JOANN TRACY BALL ALL EL ENTINE Meeting was tailed to order by Carol Short at 4115 pm, Minutes were approved as read and presented. Since Carol the'lhcoming or outgoing treasurer was not present, gave the treasurer s report: We have $12,062 In savings and $60186,88 In ch~)cking, We paid 91201.00 for the computer which Was slightly less than we tfad approved, We have other axpenses so far this year on pnone, printing and postage to acme out of this, Budged The executive committee met to discuss the budget for the X92 FO stlval, are well as the ByLaws, The 1991 Festival budget wain passed out to the members present at the last "totting, 'rho budget will be presented for 1991-1992 at the next meeting and will be Voted on for the upcoming year, Went ovbe the budget with _dlfferent officers to come up with something that looked fairly good fbr; the year, Our budget was goad ldot year and the only place we rosily fell down on was In the Artist booth rentals. We had budgeted $7200 for booth Income from the artists. We _have budgeted $6000 for this year. We have discussed puttlhg wine In this year because of comments from the board at last meeting, We decided we wanted to have wine along with the beer, We will go after a wloe,distributor this year, so we put that In the budget. Most of the other things In the budget basically will utay the same with some exceptions. But before we vote, we can compare the new budget with the old budget and see where we stand Manual of Operations: Each member present recelvod a Manual of Operations Folder, Carol worked very hard and p!it In a lot of long hours to put together this Manual for-UFF membere, which consists of dutles0 responsibilities, pollcy and procedures, DFF Committees, purpose and new By~-Laws, Carol revlewed`s6me of the toplos listed In the Manual, Be sure to cheok your table of contents,' You may want to check the list of Board members and cuvreht committees listed In the baok' of the folder, as well as to what committee you will be serving on, Instead of amending the old By-Lawst which we were not following at all since the organization 1 was restructed as the Denton Arts Festival, the by-laws committee decided to write a new set. of by-laws, The president urged all members to read and study the manual which we wlll be voting on In September, Last meeting we discussed the election of three (3) Vice-Prssldents for Sponsors, Membership/Top Hands and Public Relations, ! Members contacted have agreed to serve If elected, Members presented for these positions aret Second(2nd) vice-Presldent (Sponsors)--John Mayer! Third (3rtq) vice-President <Membershlp/Top Hands)-Cathle King, Fourth Vloe--Presldent(Public Relations)-Julle Krebbs. We also elected two(2) TWO representatives that were not on the state at the last meeting, as we'were Waiting on TWO to .racomrwend two people to serve on the Board. They are Betty Copeland and Gladys Keeton (dance dept, TWO>. We elected a new merntse'r~at large, Susan Alspach, who will be helping Cathie with Top Hands. Adding 3 more members on the executive committee-would give us seven (7> on the executive board Instead of four<4). Adding these six will gyve us 27 voting trustees and 9 ek-officlos, At:d as many additional partlclpahtS-as we ne9d to appoint to get through the Festlval.';`With the addition of the County of Denton and the Hotel-Motel Association, we now have good representation, Motion waa madeto accept the throe (3) vIce-Presidents, TWO members and the member-at-large, by Tracy Kunkol. Was4~o seconded by Dot,Smlth, Motion approved. Some of the topics rioted In Manual 'are: DFF Commltto6s and chairs for Festival '92, ar, listed In chapter VI-sectors l(ln back of the Manual), Purpose of'DFF: (chapter VI-eectlon A), I. Distribute funds to support the Art facilities, 2. Provide a showcase for visual artists and also professional and community performing artists. 3. Provide a vehicle for local non4proflt organizations to raise money for their causes, policy & Procedur s: Chapter V. Some policies were set up In 1980 which could not be placed In the by-laws.,BE SURE TO READ TH9SE POLICIES. 14 Booth rentale and the way the Festival It, managed, 2. MaJor sponsors were given free booth opacre, Ssemed to work real well--so this needs to be a polloy, unless there is a_nead to change It 31 Must fr)llOw the Texas Dept, of Health. This concerns all food booths, 4, since we are ooh profit, non-political and non-partisan, we cannot have any type of campaigning in the Park, (This is a policy). (Martha Lon mentioned religious aspects of the festival need to be addressed, This concerns the undesirables who were blocking walkways and giving out literature. Since this Is public property, it will have to be handled or addressed by the City. These people were associated with the Marantha Bible Church.) We will probably think about part-t.lme clerical help In the future, perhaps two to three hours a day. Brochure changes for the Festival will be minimal. Colors will be shoved around and Probably only the size f the brochure will be changed. >verYthingelse will remain the same. Visual artists have recommended we change booth space fees on the artists only, We will be going up $16-00, taking out discounts for demonotrationo._ The root of the booths-food, games, beverages and lnformatlon will remain the same. We will still ask for a donation from booth profits, whether or not we get It. We had a total of 110 booths. We have ample room to expand In the par.Ak to double the 110 booths. We can't double the food booths unless we have more electricity available--- but think we could have 'a lot more food and certainly more artists since we do have the room to expand In the Park, The artists that were 'there were very good, logistically that Worked real well. The phlldren'g art went over great. Wg,mlght want to consider more of this, Since we discussed, most of this at the last meeting, we know where we need to Improve etc, Discussion of various booths we might consider were golf, dunking booth, celebrity plutures, Iemoriade, wlne, popcorn and coffee, One of the things we do need to condlder and really think about Its the'Communlty Arts Stage behind the Clvlo Canter, if we do get extra elootrla,lty,Iwe might could put It on the other tilde the pool facing Withers Street, That would be a perfect place and would bo shielded from the other stage as far as sound goes. These ate just some of the things we need to work nut, hopefully before the next meb~.Ing, John Mayer will h ve the sponsorship lint ready to coo by the September meetlhy so that we can select who we want to solicit, He will also have the sponsorship letters ready, 1)avld Bile$ will have the budget ready for us to go over and vote on. Cathie King should nave her Top Hands / membership ready and Julie krebba 18 already WorkIng an public relations and r about ready to go with that. Since we do hot have a gate charge anymore, we will need to look to other avenues for revenue. Sponsorship may still be one nE our best bets L,ut ave rill ev we ma Ytl I I neer_i t, conslc9er other , Vent 1fig ad.fournecl At ;;30 I.m 1'!<?rirrtt lvely si,binll:feU, (lot 5rnl th.- 1nr,.rer arY I:iFp 1 DENTON FESTIVAL FOUNDATION September 6, 1991 AGENDA 1. hfinutes - Dot 51,11th 2. Treasurer's Report -David Biles 3. Budget Approval 4. Manual of Operations 5, Sponsor Report - John Mayer 6. Public Relations Report Julie Krebbs 7. Festival Report - Linda Sheets 0. Other Business ULN'rr)N ART1, F'm"'I'IVAL 1992 C; t'ON ,OF18 Cth,NF F'A(kToR SP( NroRt; f 10, U!11) 1991 1992 ry_Ai1c,IC1NF17 R f BRN C, Ktr 1(1'11) - _ J If ILTLIU f;CfTFPP.g fi.l'r r)nn (WTNT') 20000 0, MAYRR/C f>t1np,.p J. MAYgR/r, 8MOR'I' MA,rnt; ,St~nt~ 01t" ($2000 f ) 10192 1 CfT'1'Y OF t>h'NPON PA12K/R1!;C A"'f1.rCINF:I)-_ DPNlroN F'F 230 J, MAYF, R/ i'PIVAI, iUL1Ni~A!'1UN `F2, 9U0 , cl ' r, IIOR'I' hF;kdTC}N Rb'CIIUNArt h1Lp.TCIAt, C'PFt 'h2, OUO Vi. 00o 4 hTR[.''I' fl''A''1 BANK J. htAYr r lnR l ti,t t; ? lr„I,nqo r,h1AYFFt/(,,,S110tY' WnRkt[ PRnKH;SrONAL IAN.r , r3 RCA CnMMI1NTTY MC)SPITAL $41OOC) 8000 J, IdAYF;It/C; f3IInR1I' r MnRR'[SoN M.It,LNcl CO. $2100() J, MAYh;tt/G, 01JnlT't' 8 VU>alt'pMAN ',S V?, b0U J, MAYER/c, "sFJnl2'f $2,ooo JAZZY f49, 1 J; MAYTFI2/C , ti1101TP IN K.l fD Jo STAR l U1i J, MAYER/(1, f;NOit'r H 1,. IN KTNI) 12 ANI)10W'~3 ('URl? 1,9 1'F]XAfi flPALI`U INDLISTR:r1~;fi 1'I UNTVh;R"AL MATtKF;TINCI l fS 'I'F TRA PAK 16 1301s rN(1 CORP 17 PF'Ro'C UROuP tf1 'I11N'C Pl!;'f>3ntauM (RAHCHO VISTA) I t.9 Df3 V1~Pt~F;R 2O 1'}P,C'S 1 /F l TO LAY 21 COKI! U,B.A. 22 S f LL 11TTYR FORD P3 Dfi;N'YON COCINTY MOTOIth 24 ,IAMPS WnOI) MOTORS 21! TRXAS AU'i'OPLP;X 1 P 3 ROSf1FIJi NEWMAN'.5 lI PATRON 5PONf30I1£{_ ($(i00 t f)9 } 1992 ASIST0NE1) 1 NN,4(1 PHARMACY $C00 P TF;XA.9 WOMAN';; UNIVRMUTY TN KIND 3 UNTVFRgTTY OF NoRim rF;XAP, TN KIND-T)✓NTS3 4 C I'rY OF' 1)ENTOtQ IN KIND A TRIANGLE TEMPORAItTF;S $rnn 6 RAMEY, KIND AND MINNT S TN KlNI)-P0STAC4E,P;'('C 11 SFIONEY' P, 8 T G; I,F'RIDAY 9 OWE1N' a F'AMMY Rl.rmlr, }C) KR<)(ltt Ii 'It 1. 12 SKA(30S/JE,WEf,I, Ij HIM Pulp 14 NF, P t oyq 5(I1~1~OR'I'INr.1 SPr)N50RS ($260-1) f9!a} 'I 9q P, 1 C'i'rY FRI)ERATION O WOMAN'fi Cll,tII3 IN KIND __..W 2 IIARPOOL FARM AND GARI)FN tk7.Cn I 11I1f,f,Tf" AND HOPKINS P,('. E2fi0 4 TMIRIf,f, WfIP,YMER PIIINTTNf1 IN KIND-PI1IPTINf3 4 T"ll'ON RFs('ORf) C:HRONTMA IN KTHM-ADVERTT ,INCA rOh!'I'Rt13U't'lON SPONSORS AND 1RICN1.); (filUr~+/CONTit3U9'OR5 RTYNDfi) 189.! , 1 1FXrf+,[ INN IN f(INII ROOM,, SAVAR!,, AcmNcy $1,50 7 MR. /MRP' I RED C1C~CISI,TT $100 4 J11¢,T ART ]N K.[NJ) G PENTON (IOUN'1'Y MO'1'OR1" $Flo r1 t}R. /M[tt;, w, F:, I)PNLt Y 9~f,0 7 JANE ROPI(I Nti fiE'~0 A NU-ART PRINTIN(.} IN ((IND-P12IN'1'IO 9 DANK OR,, x+100 10 (OOLI)F I TRIANGIA, MALI., $100 11 A J4. PMWARD S, Va, 12 MA, AISORb H'IaOR1$T $17b I 1. PENDER18 MUSIC `B'7 f, TnTAI. ~ x'32, fi g * NOT RA;(;HT.VPll THROUGH DANTOM Ch'U'1'1V1Al, PO rs T T T M ~j { EE J r7) I i } l 4 if I I :i I~