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Home My WebLink About08-24-1993 CITY COUNCIL AGENDA PACKET August 24, 1993 De(e._ SU 3 AGENDA /Of 3 CITY OF DENTON CITY COUNCIL August 24, 1993 Work Session of the City of Denton City Council on Tuesday, August 241 1993 at 5:15 p.m. in the Civil Defense Room of City Hall, 215 E. McKinney, Denton, Texas at which the following items will be considered: NOTES Any item listed on the Agenda for the Work session may also be considered as part of the Agenda for the Regular Session. 5:15 P.M. 1. Executive Session: A. Legal Matters Under Sec. 2(a), Art. 6252-17 V.A.T.S. 1. Consider litigation against the design architects of the Martin Luther King, Jr. Recreation Center. 2. Consider claim of Charlotte Summers. B. Real Estate Under Sec. 2(f), Art. 6252-17 V.A.T.S. C. Personnel/Board Appointments Under Sec. 2(g), Art. 6252-17 V.A.T.S. 2. Receive a report and hold a discussion regarding the City's solicitation ordinance and give staff direction. 3. Hold a discussion and give staff direction regarding budget issues and budget questions for the 1993-94 fiscal year. Special Call Session of the City of Denton City Council on Tuesday, at 7:00 p.m. In the Council Chambers of City Hall, 215 E. McKinney, Denton, Texas at which the following items will be considered: 7:00 p.m. 1. Pledge of Allegiance 2. Public Hearings A. Hold a public hearing and consider adoption of an ordinance rezoning a 3.463 acre tract of land from the Agriculture District to the Office or Office with conditions district. The tract is located adjacent to IH-35N at the northern end of Colonial Drive. 2-93-013 (The Planning and Zoning Commission recommends denial of office and approval of office with conditions 4-1.) 3. Consider a motion to approve the 1993-94 Denton Convention and Visitors Bureau budgat as presented and submitted to the City Council. M No 25=-~---- Di% &11123 City of Denton City Council Agenda 090f,3 August 24, 1993 Page 2 4. Consider a notion to approve the 1993-94 Denton County Historical Museum budget as presented and submitted to the City Council. 5. Consider a motion to approve the 1993-94 Denton County Historical Foundation budget as presented and submitted to the City Council. 6. Consider a motion to approve the 1993-94 Greater Denton Arts Council budget as presented and submitted to the City Council. 7. Consider a motion to approve the 1993-94 North Texas State Fair Association budget as presented and submitted to the City council. 8. Ordinances A. Consider adoption of an ordinance approving the 1993 appraisal roll for the Denton Central Appraisal District. B. Consider adoption of an ordinance authorizing the Mayor to execute a contract between the City and William and Elizabeth Holland for the purchase of real property. (The Planning and zoning commission recommends approval.) C. Consider adoption of an ordinance establishing fees to be charged for emergency ambulance services in the City as provided for in Sec. 27-102 of Article IV of Chapter 27 "Vehicles for Hire" of the Code of Ordinances of the City of Denton, Texas; and repealing all ordinances in conflict herewith. 9. Resolutions A. Consider approval of a resolution regarding the 1993-94 budget of the Central Appraisal District. 10. Miscellaneous matters from the City Manager, 11. Official Action on Executive Session Items: A. Legal Matters B. Real Estate C. Personnel D. Board Appointments +panda No Apeo~,tan ,P ~ City of Denton City Council Agenda Date August 24, 1993 Page 3 12. New Business This item provides a section for Council Members to suggest items for future agendas. 13. Executive Session= A. Legal Matters Under sec. 2(e), Art. 6252-17 V.A.T.S. B. Real Estate Under Soo. 2(f), Art. 6252-17 V.A.T.S. C. Personnel/Board Appointments Under Sec. 2(g), Art. 6252-17 V.A.T.S. NOTEr THE CITY COUNCIL RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME REGARDING ANY ITEM FOR WHICH IT IS LEGALLY PERMISSIBLE. C E R T I F I C A T E I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on tho day of - 1993 at o0clock (a.m.) (p.m.) CITY SECRETARY NOTE., THE CITY OF DENTON CITY COUNCIL CHAMBERS IS ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DI3ABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY?S OFFICE AT 566-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING. 1-800-RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY'S OFFICE. ACC00141 1 CITY ECOUNCI i 2 5 C•.••~•A~I~yr• i I rrw~ r s i A** NO AalA9Al CITY COUNCIL REPORT /o l TOt Mayor and Members of the City Council FROMt Lloyd V. Harrell, City Manager SUBJECTt Charitable Solicitation at Intersections OATEt August 24, 1993 BACRGROUNDt In 19881 the City Council adopted an ordinance prohibiting persons from soliciting business or charitable contributions in the rights- of-way. In September of 1992, the City's firefighters, represented by Mr. Alan Hempsted, asked the City Council to allow solicitation for chariiable contributions at intersections for their annual Muscular Dystrophy Association Fill-the-Soot campaign. As requested, staff studied the ordinances from several other cities and presented the information to the City Council for the September 29, work session. At that time the City Council discussed the ordinance but did not approve an amendment. The firefighters are asking again this year that the City Council repeal or amend the ordinance. This report highlights the information four other cities require when permitting persons to solicit charitable contributions at intersections. The ordinances from those cities, Lewisville, Carrollton, Plano, and Grand Prairie, are attached. Also attached is the backup material and minu*.as from the September 29, 1992 work session. SUMMARYt Options Liability and Insurance Information • Provide proof of insurance, and execute a hold harmless and indemnification agreement References Section 20-38.1(f) (Grand Prairie) Section 11-169(4) (Plano) • Sign a liability waiver releasing the city from any claim arising from the solicitation drive References Section 20-181 (Carrollton) Section 11-169(5). (Plano) t Vona No. 95 --0.511, Agendas aft$ Proof of Charitability 0 • Provide proof of tax status with the Internal Revenue Service References Section 20-38.1(b)(8) (Grand Prairie) • Provide a copy of the organization's charter or articles of incorporation. If a foreign charitable organization, they must provide a copy of their certificate to do business in Texas. References Section 20-38.1(b)(5) (Grand Prairie) • Sign an affidavit stating that at least 75% of the monies collected will go to the purpose of the solicitation References Section 20-38.1(b)(7) (Grand Prairie) Time and Place Regulations Hours • Prohibits solicitation between the hours of lam - gam and 4pm- 6pm (Carrollton) • Limits hours to 9am - 9pm Monday - Saturday (Grand Prairie) • Limits hours to lam - 7pm (Lewisville) • Limits to daylight hours (Plano) Length of Time • Limit to 1 consecutive 24 hour period per year per organization (Plano) • Limit solicitation to 3 consecutive days beginning the 3rd Thursday of March, May, August and October each year (Lewisville) • Limit solicitation to 2 permits per organization per calendar year for not more than 3 specific days within a 30 day period Section 20-38.1(f) Grand Prairie Age Limit • 18 years of age (Plano) • 16 years of age or older (Grand Prairie) • 14 years of age (Carrollton) Other Options • Wear traffic safety vests at all times (Plano) • Identify specific crossings or intersections to conduct solicitations (Lewisville) i ~gendaNo. Agenda i; Oats - ZVAI, r • Prohibit walking on the main roadway at all times (Carrollton) • Specify length of time required to file for permit prior to the solicitation drive. For example, Carrollton requires 3 days, Grand Prairie requires 30 days, and Lewisville 5 days • Require contact person information • Require organization to provide a description of the solicitation methods • Each person involved in the solicitation drive must provide a statement disclosing each conviction of a crime. Sect 20- 38.1(b)(6) (Grand Prairie) Request per year • Grand Prairie generally receives one request per year, from the Shriners. • Plano usually receives about 6 requests each year, including the Shriners, the firefighters Fill-the-Boot campaign, Kiwanis, and the Plano National Letter Association. • Lewisville generally has two organizations apply for a permit each year, the firefighter's Fill-the-Soot campaign and the Knights of Columbus. RESPECTFULLY SUBMITTED, LCity Manager Prepared bys Uww~~S Veronica S. 0 esby Administrative Intern ~ ~gmdaltenL. City of IWA vtt)e u0 ORDINANCE NO, I.9.90(R) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LEWISVILLE, TEXAS# PROVIDING FOR CHARITABLE SOLICITATION IN ROADWAYS LOCATED WITHIN TYT CITY LIMITS OF THE CITY OF LEWI£VILLEI PROVIDING REOULATIONSI REQUIRIN3 A PERMIT) PROVIDING FOR APPEAL! PROVIDING A SEVERABILITY CLAUSEI PROVIDING FOR A PENALTY! PROVIDING X REPEALER! PROVIDING FOR AN EFFECTIVE DATEI AND DECLARING AN EMERGENCY IMEREASt AkTICLE 4701D SECTION 811 V.A,T.S.~ Pn-VICES ' :'i! CITY WITH THE AUTHORITY TO PERMIT CHARITABLE SOLICIT4rsON9 : ROADNAYSI ANDI WHEREAS, THE CITY COUNCIL IS OF THE OPINION SPAT 3L,. ',CTIVITY SHOULD BE PERMITTED! NOVO THEREFORSO BE IT ORDAINED BY THE CITY COVN01L C,' 7NZ CITY OF LENISYILLE, TEXAS! BECTIQN I. DEFINITIONS The following words and phrases .ehen used in ordinance shall for t2:e purpose of this ordinance have this near.ir; respectively ascribed to theft in this sections A. "Charitable organization'# includes assoc.a*.: clubs, societies, firms, partnerships ar: corporations as vall as individuals or gro:cr .-t individuals which Mont the definition of chaeitab:k- oiganization established by the Internal RrI.I.- Service. B. "Charitable solicitations campaign" neans arf of conduct whereby a.;y charitable crgsni.at'^n c solicit money or property on the ;lee or ropresentation that t!:e proceeds thara!rec r.r° f^z• any charitable, educational, patriotic• -.r philanthropic purpose. 11Solieit1z or 11S~ l L itation" roans a: ,,f t s written request :e .:e ing or ittc.ipting to money or prcparty. e v~e~;j,+.YCe w. iss~-e-so ~gendall Page 2 m SO k D. "city's means the City of Lewisville. E. "Director" means the City of Lewisville Development Director or that person's deaignce. BICTION 11, PERMIT REQUIRED it shall be unlawful to stand in a roadway to solicit charitable contributions unless the organization conducting zara and responsible therefor shall first have obtained a permit ir. compliance with the terms of this ordinance. 8@CT1ON lII. APPLICATION iOR PERMIT A permit to stand in a roadway to solicit 0j.itab:-: contributions in the City shall be granted only after a!. application for such purpose is filed with the Director not lei.j than five (5) days prior to the initiation of the propose! solicitation. Such application shall be sworn to by the aCpli::an:, and shall contain the following information) A. The full name and address of the charLtax:: i organization applying for the permit to solicit in a roadways B. The name and address of the person or persors will be in charge of conducting the chari:ao:a solioitations campaign in the City: C. The period within which such charitable tions campaign shall be conducted, including proposed date for the beginning and end of euct campaign: and D. Proof that the charitable organizaticn r•eets tna definition of charitable organization ostarlisned by the Internal Revenue service. 0 9, C I Iv. CONDITIONS OF APPROVAL gdadaNo " 4gendaltem S fete ~ 6~ ~1 Ordinance No. 1s~7-8-90 Page 3 Upon this Ordinanca,rthe Director shall aApplication prove i ndaissue v a dpermit tc• stand in a roadway to solicit charitable contributions for t, period requested unless the Director determines thati A. One or more of the statements made in the application are not truer or e. The charitable organization fails to meet the definition established by the internal Revance Servicei or C. The applicant has failed to fully complete all the information required on the application. MOT 097• APPEAL Arty person aggrieved by the action. of the Director in tho denial of an application for permit as provided in Section Iv, of this Ordinance shall have the right of appeal to the City Council of the City. Such appeal shall be taken by filing with the Citf Secretary, within ten (10) days after notice of the action complained of has been mailed to such person's last known address, a written statement setting forth fully the grounds for the appeal. The Council shall set a time and place for a hearing on euch appeal within thirty (30) days, and notice of such hearing shall be given to the appellant by mail, postage prepaid, to the address listed on the appplication, at least five (S) days prior to such hearing. The deoision and order of the Council on such appeal shall be final and conclusive, MUM MA TIME AND PUCS REODUTIONS Notwithstanding any provision in this Ordinance to t`.a contrary, it shall be unlawful to stand in a roadway to colit.t charitable contributions in the City excepts A. For three (3) consecutive days, beginning on the 3rd Thursday of March, May, August and October each years (except August, 1990, wherein such three (3) consecutive days shall begin on the fourth (4th) Thursday.) J { • ~ L Y I . I a I I I Y L . ...~eedaNo. / Agenda (I'll Ordinance No, las)-8.90 Page 4 D, At the following crossings or intersections: 1- Valley Parkway at Bellaire; 21 Dollaira at old orchard: 3, Bellaire at Ednonds; c~'A 4, Bellaire At 121; Ir' gL 6. Southwest Parkway At Corporatef V4 61 Garden Ridge at Valley Parkway; C 7r College parkway at Valley Parkway; 8. Valley Parkway at Main; and i C, eetween the hours of 7:00 a,m, to 7:00 BL~CTI__ Oi Nay yy REFEALER nance conflict harawith rare hereby rep aled! ordinances found to bo in NEATIAN = SEVERABILITY It is hereby declared to be the intention of the city Council that the sections, paragraphs, sentences, clauses, ar: phrases of this Ordinance are severable, and if any secn, paragraph, sentence, clause or phrase of this ordinance shallobe declared unconstitutional or invalid by any judgment or decree cf a Court of competent jurisdiction, ouch unconstitutionality or eantencerclause ortphrase of this ordineaince# and thenCit Council hereby declares it would have passed the ramainin Prragraph, though it had known the affected parts ouldrt bo s held unconstitutional. "CTI~.A,H PENALTY I 3 r - - 1gand-No q3-Q rtt "e Ordinance No. 1557-8-90 $'o~u page 5 - Any person, firm or corporation who violate, a provision of this Ordinance shall be deemed guilty of a and, upon conviction thereof in the Municipal Court, shall to subject to a fins of not more than $2,000.00 for each offense, and each and every day such offense is continued shall constitute t new and separate offense. 8ECTiotr 4 EFFECTIVE DATE This Ordinance shall become effective from and after its passage and approval and publication as the law in such cases provides. j BECTION__X=s EMERGENCY it being for the public welfare that these arnendatnts t:~ the Code of ordinances be passed creates an emergency ar•i yub?ia necessity, and the rule requiring this Ordinance be read on t`rce (3) separate occasions be, and the same is hereby, waived, and this Ordinance shall be in full force and effect from and after its pastaa and approval and publication, as the law in such cases provides. PARSED and APPRtivED by a vote of to 0 on this 20th day of Auftuet , 1990, DONNY DANIE MAYOR, CITY 0 LEWISVILLE, IrXAS AATTT/EESTt 1 V \ N'~~U / MARTY NENDRIX City Secretary i 4gendeNo, Q ~ .31 Agendalt - Ordinance No. 357-840 clof9l Page b APPRO ED AS TO FORMI RONALD J. N MANj . City Attorney I e c1~9~~a q3 -0 3/ 1'~ apendalta~► 03 oeie Qt 1y OYU /00f'4I V v 1 ~'v,` aaQa a, C~~ ~ DMSfON S. satJCITATION Ornft rOR CKWT"L8 carMl3r,rj,:g See. 1Q-111. PERMIT REQVxm. xmp JCAT:ON. A charitable organitation desiring to solicit for :rarltx.:a contributions upon the public !treats of the City, ace% file, not 1402 than three (1) days prier to the ar:laitstion drive, with the Director of Traffic end Tran.s;e:tati:n ;.:j deaignae, an appllcattan for a permit, eontainlr7 b'% got limited to the follovinq lnformstlonl A. Same, eddrau and phone nur,ber :f pa:s:n',sl :eT%aati-.q the permit, S. Maria and location of the ■tr40t(el upon, which the solicitation to to occur. c. The data and time for the solicitation. D. Name of charitable arganisition sponseting the solicitation and evidence of the organlaatlon's not for profit status, t. A written agr44m4nt axacuted by tr.4 :r.at:tsr:a orgsniaation, agreeing to indemnify and hold the City and •it$ officers and emplayses harmless aialnet al: claims of in]ury or damage to persons or pr. a;ty, whether publiic or private, arising out of the solicitation drive, sec, 10.111. RRTRICTIONS. A. No person shall walk on the main traveled raadvay for the purpose of soliciting funds. (Att. 1'::d, 64:, 11ic1) 81 Ne solicitation shall be psrmittad slang arterial highways Monday through Friday, lam to Sam and era to ape. C, No one under the age of Sa years of ago shall solicit along arterial roadways, D. sollaltors shall be subject to all traffic r4r-letions and pedestrian duties. sec, 10.183. 188VANtt Of PEMIT. Upon Sn, and hall SliUs4 permit opplicaticn Irecttr may m6dify the' loeaticn, date anS time. The permit may 14 r4voked At any time In the lntereat of Public health, safety or velfare. Sec. 10-114. 091:1AL Of PIAMIT, AFatAL. i r_ t 4 , VIP 44 Ageodako 9,3' 1 AQeada)t S ~Jv D IB Page 31 The Director ray deny a permit if In his oplnion tha solicitation drive would cause extreme disruption, of t.e delivery of City aervioss or extreme hardship to eha oitisens. If request for a permit is denied or modified, the applicant (s) ma appeal to the City Manager or his designee within two (i) days 0! swan donlsI, AmcLa )air. VIOLATIONS AND P17lUZZU Sec. 30.165. PRCCEDCRS UPON AMST FOR VZe rICV If CNAPIER. When a person is arrested for violating a provision of th.s chapees and is not Immediately taken before a magistrate, the arresting officer shall take the persons name, address, the drivers ((canes number and registration of his vehlola, :f any, ■nd issue to the person, in writLr%q, on the fart Provlded by the Ciiy, a notice speciflnq the ottaca• chatga and eomman ing the person to anever to the charge against him in not lees than tan (10) days at the time and plies spreified In the notice. The arresting officer shall have tF+a arrested parson give his written praalse to answer as specified En the notice, and upon sac'.rLng suet wrlttsn promise, shall release such person from custody. Sec, 30-166, GIVING FALIX VAN VPON "ALST FOR TRAFFIC VIOLATION. A parson, upon being arrested by s police offloer for a violation of the traffic law ordinance, shall give the arresting officer, his true and correct name. Sao. 10.117, OTVINO 1AW9 ADDRESS UPON AARLST FOR TRAFFIC VIOLATION, A person, UCon being Arrested by a police officer for a violation 0li a traffic law or ordinance, shall give the arresting officer, his true and correct address. sec. 30-111, PROMURi UPON FAILJJRE OF TRAFFIC VIOLATOR TO APPEAR. If a person fails to appear within the time designated in the notice to appear, the clerk of the municipal court shall proceed to summons the person and bring him before the municipal court. sec, 30.119. PAYMT Of FINt9i WNEN PLFADIMO OUSLTY, A person who has received a notice to appear in answer to a charge under this chapter may within the tins specified In the avtioe appear at the office of the clerk of the m0nidipAl oourt and answer the charge set forth in such netlee by paying a prescribed fins, pleading, guilty or ne eanteat to the a arga, vaiving the hasring in court, and giving power of i t 3 ore t r.. - t. i k Dahl R-`o 79 n1. 1 ac9of' Ll I Me VAtrtO.AneN,+...Nr,,.•»r........ 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II 01; W1, 1!: 1'I A'l' ON '1 lAt15AC 06d1 In,fBnN A I!'~1101eU Lralit; J~Lic~ll Ccr tur lurrrllnou or goOdu, uwtvlc"A, „r r V j I L , 1,IYJO:n S I Lnllall- Iuu, V, ~A in call, In will lb rho morct"anl cuq a;lea fn a I.rl r;nlial ,lol L.!1'.+' li,f, ril IIIN MA 10 t0 t1,4 Cull) uiw) f AI d lit ro, I❑ pi i'I r,n I,I' I,'; tw 7U1,ItAII), AllI thm colic U+nN r ' m lul ruumwnl. "t rt t.I La puivI,n30 IC )IVtl r, At. It ru;,Idanuu to Ltio Inez clla tit 0LL'ler In Veit IS(, rl ,+r Oy tnlnl,l,c,n, . A i1,dr0 •;ul luItat. ton trennant Inn rhall . Ut IIU:L.I.I~f it r,Jly nIV v.I rn uNnr 10 J pr 1, vA tit l l ml Iavnly ingi r, ha r.,e I„!q r,, Iii l' r, r rut.ull ch.alge agCc clilt n1., ne A ialr Ma II" puvA,I,, 1. t.a 11l rt nutoLla- t,larlltl Iwoun the part 1"i Nt. o l•tlalnoaa uet,ahllthv~,clnt at a rlxud 1,,.,atI,in Who1-4) q)(011 or corvlr;cu are ntIt 0rea ar ~.xhlblll+d fut nll,!t or A title of rrilry in wllr,lr Lranaacl1 11 Lnl p'IColue.tr 14 t0pfwf,1,t0 by n IIcenead it It lurnto y or in wlltc1, L1~c tran^jel utinn 14 I,,,I Lq r'.Irlutt ated by a 11CUnied to al aita0 1v IAw r, .llulVli'.I,AI, shall n,can Only it natural p.lrnr,n. ?1t W!IANt AOAn4 n poorly to OonNVllml. I,r.,nNa-:tl,fn -+tiLUt tLaa n ,'r.ab, u•U'1 . I!r,til l'PUC.. F. n•unrnu to ny 6oII,,or alo 11vIIgj unit oc c, 11, 1t, rl tr,r rot 41 dent Iul Dur poiaA I',y unn nit' ou, r,n pnlNOnt, lanl.alr ,.l '.llhi(I Any L ypo „f ?uI Id tnll 6I' 0L I,ICW re. ,:l_!CS'I' V(pllo'l, I,IL 144.ti! I'MT l lltl OF F01110i Irh.+11 mclq Iry tuqueut tr,t tho io lAlir,n I,t mnnav, prnlnrtty, I,r ally U,lnq 4 %161110, ell 1,11%) piv-Ili of A hlttll .tcnntlan Itf mdn0y, l,ti-paity, -'I. nglhlr,l of raluol r,1• the pellln,y of nttl!ril tnr saki n[ I,uy ,!)ikq,utLJ. rual ut t0to••nal, tnrrlll,la ur intnnglfllc, whulhul at vnlnn ar it( li'vl"1111ill, I,I,t nN. 11,eLLad to, pntalu, hn..>tn, pu:q'~h lets, Lt.:Iwk n. 1nff.l4catlnnN ,Ir auhicrlptlwnx to pu611cAl.lld,;,, Lrplra,•Iy to w,:ludwJ tr,r,l t,thn ~un„titll nL "':,.S SdSt turnlat" VI' "nnl lrlt„ll I n' lun,rll" 1 1 FCpry 0?I:~AoQpda No, D r Ap qda I(f~ Date i of fi l •,ly ..t ,Fir 1.f rrordlul :.1111 III Illy r1l nln S.pL1 In, to 11 it,-, Lit lurlr, '4 ~'..ro~ldtrr U',uu Iha '.ill ieltnL lr,n l•1 cln`1,u :10r3 11, 1117 l11•Ilvt lurl Lhn,I IOf.IL0,1 l4 11 Lha Iji(JAdl0 m1t. r. ,It )Ile CLV/. il'I f;, 11iyl 1At'ul 11 I11'.l I A 1, 11111. 1,•u,4an, IlinII!, Fit ttorf:ugll an equrtl, I;hnll r..lnvaun it elephona OA ll hom hnun.) tv houµu !n •I k:I t Lit hcrann 111 by gnnd;r , 1).L` I U01 JI 11.U 1 11,.1 •:11'~ 1)C Plap4 t.I, CM11l 111' :I ttu lullt I.IF 1111 ..11111, ~•i l,'L•:@il .,r it npthLnl.1 111 value r,r fin LAko 1:r uL1-li Lo ,,b 1ltala t':r IIIn fuI, li ,leI[vury 1)t li , 10arCllA rldl AN. Muraa. 1..1. 1,111 1'1•I'In.11 ,,11,1`urt,y Fit Alp nattii I.IFilluvurr ar Luku C9 l.r.L~ t 114,1 ,'I Ii. to tar ❑Nl vLlw9 to lid trll!it vol or tldrt,Itt"od III! r-IL1I r,11 All,-Ito tIt rat hnv livj n wt'Lt I Fill puin.ll Iriffi ,In1en1 lhl, 111111,;11 II.1 nn Lit l1•I n1,ArI tab Lv put pn!.av, 1 11 1t 1.1011. 1111 11 1 nwl,141 for nny putv)II, dlrc::rly Fit Lhrcfutlil n 111191 'rr h1at.InyuU, Lo !Ili IIcIt funila l'nr uharlfohl,• owrtn,n.Ii Idiillit 1111 (-nrporat4 1111.1ul (it lh1) Clt.y ur111!La nu1•I1 twrvm ahdll 11.11.1 IlI,t ~:h,illill- ..I it it I. lcGhl 1)t furli11I luu. t IY Ill to lY I," urlI.,wful toe nuy tndlvlduAl, 1)n LIIli a',lrrtl Ir I,I11t1; Fit r.n111'Iif I. 47 9,oIIi-.lIt [undo for I'll fr:lOhlrl port"ly"" In l:I 1'itp 1) 11.µ.q litI lit llycll,it l oy omIf Iuyif r I,¢•L ra!,'rlvull a i Fit Iif IJ41.rit LLun. 1,11 it I,II r.I I1 Fie 11111 awIt It i ri till Indlv141y11 rr. ar~I loo. I wow alt II1. vl linty II I:Ip l u yt n+J L1n I Ian U[ Il;n 1. t an 1.at: pI'll y l11ad I'V t II le ii411111n11r 11 . I'ni:•II dLupl Ay n'1lllt. Ito tI t. 1111. 1''.,U L"r.I,u1,,AI Fill t 1; 1111 IthIt 41111 r, 11 Ii oL LYid i l l It l I t. l1. l a d L L o n 4'tI.I. Ilrl It fi I,A In lowtul 101 Aoy paI.ivr to Ail.to r All I. nLi^ 1 trot l•Il; dI 11, lli It 111111 I h11 unlnu[it till' an 1101v11tILIA Ito r,bllclt tulubl nC v1111it 111111 1lit1 1a IIIuIILI1t11It t.S011 Card lA-road 1 1 Lhe 103 At I.L,,tl~:r lFidfvtQu;ll. (ql It 410 11 11+3 till .AWtI11 LD nnlLCit lur 1 11n11o it Ii it I.h•+ It Iur> 1)f. 711IU p.Ir. 111111 Ill Mara `)11) 11 u.Ill, 111) I4. 1111111 Inr 11111 Awtul Ibt lily VpJl4lYI, Ill r. 1.;111 'or 4.I,rullclh an .140th 1)i empli,yC 11. I,1. IiAlvi IIIIOA :ILLLL lhu 1'M III rit. Llill It tidy po 4t rIt' rorl.Lf Iglu IIt tlryl11 t Al Inn 11>UO) n 114 Y91 it m It it 111 ,r ,.111 1. e eF ]M LIt,pr Ft4•I ? e?.1?.1??' )?t'S /1 ~ ~f, J Agenda No O ~f ApendaN eta ' r',lli,diuru I:u. f1 .1..Q 1';,1:, 4 1'frL"yf Ili it .11,111 hu 'u;lnwlul ter thr I-; I ,n •tial! t1r,1 ur `~~1 );,(lylnI rq Ilr,; mJunlo or urrpl,.yr+.tla tl Ctrl'tr t Ii "It Ir.nda tae a purp0oe nt1A1 th.nr that -at nut. In tI a ro.II :;,I inu -,I'i ;runt nr All l;Slcatlan upon wr.tI'll hhe ruttiIf lcatl of o rj terrsti,,11 cu pur,nJl wet 1:4 1 u .:•I. 111 lt. ahIII )j unl adiul I, rr' an'1 lpa r;IOn ah, Ai - l nnl is lt. tlni.ls I.I rl,o City Li) 16t:pt6 yur:t Itl n;:nnectIcn .rttl', :tch 11: ito - t S ,:n ,.f tun lw Mat I. hu Iuuua uru of a cart if lsate t c,Ital. r at 1, In r.r t.~t,rlt, 0v an ldeutItJcal.lou t,trd Ioy 1. 114 Clty .'tnal.ltul.ca an I,,n•11,rnun.,nt of apltrvul of the putposoa of a:al, !!t'It.Arl.r n; I110C' I:; t')c IIFI auy to tt 1,1„r W' amp ly 0a 1. ,.'..t. I1-1a J. 14 L,IvImIIn ii of :1;1I:I nnllcI ,cu, Jt rl;all bu oil IAwtuI for any I,erst;ll to uio c.l.l'. iron thlrtncon ill, yu+,rtt of aqb ur lvau tot any typo of Hu11r•Itetl:. I,ilplnal un- tOSa caid chlldtcn a10 acttvuly +o,porvlu,rJ by en r li It 1•i Jvld till at. let et cl,Ihtcon t10l yoara of u:Jn, who i¢ permlttea or ce05101od nr 1°a tho a'.hint of thu I+urmltauu or ragietren, riot+e'Afnq ullcon tlw toil,-Lo of miltclt.ntlnn, In all clI th0 uupt•,+iwlnl ,'hilt si,.tll La w l1111F room Intrtdrtnl [IOUI ya rtls nt thu chl1J aol I c I to r. :,vr. t-114. I'vrmtt--tlroun:.te but Janlal. Iatlure to cnmply with any ut tha provlslr.r,,, a+ hln ;Irrllr,+m;u shell conat Ituto grou nd0 for dual al nr ruvm:at loon r I 7ny pntm t or r w rt tl it:at.u W rugIItratlnn moll'IfIr to ha feauad (ir ""I, :ud fa nccut- ,lenou with tha provlnlunw of tble AfLIc10. llu0. !-1,15, s:rtou--AppoaI f l4'a duul.11 ur r,:v.... .lt at.culd an nppll,~ant MI raylbttent hu 3V."I')'I a porntlt. nI uurI.Ir't,tatii of roIllatratIun, or havo a pOr;nl6 or ,artiticato nt or oglw,.rutIon ravokoI, he may ar:peal Y11st trl Ina to Ihn city Cc;unvl I of 1.11t+ t.'tty ut Plano by suhmlttlmJ t IeUt I. to the "ity S;:r:ru.ery within ten 1101 days nt Lim action cl,rl laliocd .,t. 1, I„'art %I on the denial will thou hu uCllodulwrl tar nt:rlt 9,r+1 at:u rv9ct?"'I r;r ti a CI Iy Co On c11, ot. a wpm„Jai nowt f, I ;.f I, 1,1 r 1, ; Ccunoll, to to I:n111 within ttttean 'ISI drye r1 l ul'I'I01L r4ry bLori r,ll .hat1 r~!ndut' n ofuaiuton oil tlu; ;'IT"' .+Ill,lu r",; C1) Ag81daN0 Agenda Item We ;Ir •111r,n . ._!!it-I...?, ,L1•; ~I .r,i> I.Itu ( :I t'.. ,.)Arln•1. `luvll !lu,rrlu~.l Jlali Isu n,l u.!niJnlO - rat i v I In•,111;, rvAorMru)U to tnlJall rut),u of avl Irmo shall not 1.:r. rnt,: r 4.1. 11.11 Ov,)1111.111 Id 11,0 L I Ly Co,lni l ! tF,a 1.1 110 f 111-11 , :1aln u( •).vrt'handIva oh pllhllo L'1.Uht-nt W41 y. 1r .11 ,,l I1. Ua lint awt III tut' any put sl)Ii, W I. M.iA e, v1J 2U1 Lr sa1!, ')LC,it for dale, or cafllhtt for Balu any rlurl.:IIAIIJIC0 dp(i n .any ;.':,.~I iv I lr!vvd l'+, Rt. l'.!I)t, ott'e t ri1) 1Lt-r i -w01'r pu rkw ay, nr r.t L.,1 1?•!i1 cf.,I1,t•of-kit ay! ake, 1. t, ttlat 1t f0 Ina k i I for any p.a '7 )4, coil Or n1tMr t,) sail 1.)I)1 t.t Cctilc t•. upon aI I l. !'.:ICI :I!~II'W llltr %L r,:oL, nLvolut I,itj11t•uf-Yay, pa t•.Way Or Othilr 1 0)'It-y whdn Much I17t1,:vi all 1, r rv Ioi,,Iy nLt v1. nott e nl,~.s rllvrvl.rtc ttl,o C'tty'a hlructor lit LnVIr1,n•IOnlaI liraIth. 1,, !l ~vIi,'!I,Irv ryL I1) 1a acct ton nul.WithM1,O.•dlnll, 14, petgon 911.4 11 a•,I l.:it, 5cll,, offor for gal n, nr M;II 1 1:L fir UO,1 sly lw, Lek uptrl any puhll(.- kikloik, %Lr.pCr rttael right-uV- 'w.,y, "1 0iier pvh1lC rl•)tlt-of - wly w It,htn ono Llvv7and i 1 rUJ:I toMl ,)t I t•y 1.nt)1lc Or pr I V a LO Plena ntar,, or tik11--t.!,Ity 6chrn,1 bu1'w1!IIn ttr,. 6nur9 of 'IIIn a,ill , and 41911 rn dnys uhMn 9, wi, d,'i.,.,)I 1..t In :c'G4iun, The arOaburt•!I'vnt 'rI tli" !l i rlta h•:n sha11 I•,. , r, !o )rr,m L1,.1 iwlradt pl'nperty IImm cif I.hM lwl.IIe nr 1`IIvaLO ,rtar.nltvIy oaaO:mdat'y och<,nI, .;uc. 1.1-1411 At f lt'in at I v 0 du fa lit, a. tI ah:,lt ILL, all nftlrn,atlva 11u1nnen to I Inra,_.,I 1111 nrl,INr t.hfM -,rt.tc 1.u If Lllm +~Ptt.un r)cvu pl'I mj the pubSIli r1g4t-•t-v!ty For th" ;1rr11• 1,0 I'Ir and I 14q "w"'l.npar or puhllrtet I.rua nt nl,hnl ,n Ibtud .'G)1.ur I nI '.I Lh .JnaI Wllh I.Im d l aa,tral not l t n nr I r, l t.rlr,N. l ` u I,r npf141tol) !ir,wwlor) 1.hl•t .laiana•] Ia 1111[ it Vai1.1 0 1'. ual'l act Oc-- ,.Urrd 1,ill ill t1.0 pavdd r.uTIACO Or Ohnnlder of any puhilc Stroll- L hl'Ohl,Oy nr tua1. roc, 11-t 1!1. lttovr ant, VOnd'•10 nn Ht lva 1.0 Plvlp,lt ty. 11.) hct'aoll shall I Lltel to l LOw t ly uccupy dny rIvat it lIt r.wrla,l pr'''w"L•j, Wu h!Jn ou OllilUlarra, tnr the purl'umu 1.1 VUnding QOUda r,r q. LVlcvu Wi t. iIiii the l:1. ty wI Uwut hdvl liq Ill ov!: 1 4 1y obt IIratl a Iml..rtry r,.Ilcn 1'•61',alt th4jra2,,l4P tram Lliu CndO Lnt.) vun!unl 1lupart- rt el: tM C1T" OF FL44:1 03 LF.1??: J?t.3 1 `•i ~~./V - +gendaNo 4gendaRem S Nte 11)1, 1I:nn4 f.,t• A j -armI I . nhull ling tr. It, Ifit I'lnr 1 101MIk count 110,40 prior 1:601; leyunw, ~r w ,"•tok Z! +n nTlt I,u• ,r-,111110A iiy tillU in cl. Inn ,01111 •,„t I'.,I-I 11 , C Ir-u.II r Id , 1l Irli r1,ly ut,lan Llol. hrn,n it .,r ],It ,i::,r1+"In n p11 ' I J in Acts ;nt'.lu,iirt. lint. nnL IlmItetl 1: 0, hat., F.A, ,or ,r..1 ;tt' wa,hes, 11m a1, p11,:art. mwilI hnva such L;OVAL within Ott ancol 1, snea- irun wuin;l thn I I i a MAIL hu la van AInj 90no liin11 r., VvtJLCn•t ,tn,l dialI -ILcplay it upon Luqu!:nt by any pulive •:,I1.:: 0ini.utcv•- rant ,.fri,tur r.f hlc lly of 1, le rin, i, pstlnIt, t.:quotl.tr,1 fin>>r Ihl1 Arl Ia'.e !boll bC MW bor tho 1mhijt hi of t.lnru tC IJG 51 ud, rilit Ln vncwvd 9It% (6) rianthID. Such permit nha!I by Isauud 'iy tho hopAvt- went fit Conti t;ntnrciiirtdIII. only Ally[ this Apr IIcAnl hmin wepl;IM with the tollnwing iwgillrsreents, I1 Tho vundQr In conduaring him boslnosA 1.0 tro priyctLy In i rumor wh{th daOU not v10101A nny rode of tlw City, 111,;hld- In;I, 'vnL not IIolrat I.o, t,ha I;ulldlnp, tc,nibl, todi%lt, u1or.LrJcal or 1)1 nnhVuy nodnt un.f 1 lu+vwcdnl poma000nt; In validSL.rtu ihlao Tn%r.,rLMwIftet rural I11 1110 vandc,r rrav A JUMUU or wLLLLVn IVILM11ulnu EMS Lbu n,+CUr IA I.hu prLvALa property J.rt i!v on trIle plopcr!y, Saa. ll- Iqt--ll.I6(1 liaJulvud, UIVIRtrd1 7, f11ARi1 AIlLY. rdllIt'i9 A'l I1r;;1 tiu L, ll~J.61, BAOUpl.l fins. lbm fn,ll,jwln,j nrn uxcupto.J if rcea lhv r•peIMLLon ul this dfvln{rant 111 ll,g snll•titoklue rat tund,l for chnritAhIM ttrplm by Auy utgnnlzat ion or ueenCIrAt.lon trim ItA 11e,11•nrel 71 Thu e,: MILALJrni of runts for ehn itnow purphoev by u fol ii-on when 0111,1E eolirltat lru ~,,,!~:[4 t;u gr01oil j .mond or cnntrolled by Lho pn.rnnn uollciLiMi CONAt 01 with tbo pstminoLun td I.hv pvir's;o wtio . H „r con, rnln Ihn pt 01i Ad s, when J11' 11-4 l lfL~ly Invll ed r , Ilia 1)1 QW1401i 1111' fr,tir'IIAtIont f agenda 4gendalrem J 11, I, Derv I V on :,I ll f 71 Ae i:I Iiiona of .Illy Acrrn}nr Pmm Ht "I. AM, I.N01nlA IIMI I',h Yl.{kalrlu It 1c ILAWn wIll twe l' ar Wn Ch awnOu ncoG I MUCIt11I an nvnnl al. which tir' a ll nntio >CI I I:Itlll ltal)1❑ I,,t11'11attl'll NllI C.r1 ,.11. '•.t,:, If, r,4Ugl LRt at 1,111 al at„n 91st. tal Al I PC 1' HS dos IrIr1J 1'u 9o I1dSR fukda for charitUhlu pin pe"my in tho City :.hall Lila with 1 '11a City 11 t.Il l l.y HI I It r,plYA 1t IuIL._.':tIlo5 nn1,ArLVII a rcpt hl. radial nLALumant., rn Lol'In5 ,,ro• Ih, City •11 I'IJr1o, eantilnlrlq I.hu fr,lluwI lnjnrmatinns (!I '11(- 11111" of hho purl.Un Lu1JlNtotY,nl am.' deBltll~p L,) 11011. lUm!a It o1 r11Ar ItAI-10 pot p1408. I'~I W1 .L11CI thu I,utoun I(..,IIaLULIn'J II a an 4111 at pVl7OI,, )AI'Llr: 1:,10p, cotp!) nLll/11 I A17.4C1atlOn Innd, :I, 11 :1 na I.a rat IMLson, I. tit III. hI life l.:l or reaI lotic" Al .11'x!5 dr,} L9I,1phi ,I'd hWl•hnl' min-it ho jivon. b• II I lIU'hntilalllp, thu namuul A atI l,Ittndr4 all! I n I I I n ' Ypa l II'_ 11 r.anx 0,1rHAI and In tupll u!u Invlour of vlo-lt ld"llu r a,-I. LH X11 !,rn, 11 d ,ll"I 101'al'.Ign, thO plll'nlin I.-11014'I IIJ 1in-it MI 01114 nv1. 1 nr IL In u~In1 rd nr,llnr thm laws of LHm Sinn of 'hngar or 11 a t, lclUn w•rpolIIon, anJ maul sip" 1.1.n A%tILog addtuuu, 1''4010140 WCALSan, tolollhonu numhorI mina al J.In MIVIMI 111 Qha n,11' ,-1 tiro Piano or l'Iou nl en..11 toll l:nta L inn, If any, anal to 021004 Of all 0,11116011 alll dlrml.tnr; or Irnd:era p! 14A Id I.1,IIII) I'M- l.Irm, .~nt, li n fit nI I,J11 Onr III.r n t inn, 1.110+ p1 v+,H 111 1 nr.urpln'uL I III, IF an ?IAnnr.lata, rho reglarrat Inn ntAtnlnntlt Oat1 ,''',.~w Au l+:enrtAllnn'4 principal Aualnao4 Addrealt cud lcleplnnU ulmtov, If I M r,ltal l -how nalrra WWII 10 I"airal KohI OP40 nt' 1cuSJurn)6 adds'-I and Lo1cphon4 uuxor4 of Ail ,n4lnharo of the avun;;latlurl uhluwa they umvuQd Lan tin) In numllut. In which rauu thu A'pplIt:at.Inn shall c,1 aLAlu and thu Iacaon IegUivriml may a11 er0Ai my IQL thu '17.'Idly An•1 litlnclllal hvginr'II' tit ruA111cnt:u IC,•I''.M,t an '.I t„lrphrinn nu mla r++ 1.f rhn offs Io rrt I, dl rn+•tera fir !1ll ll lu:I :f I,he an 00;;i SL ion, If this a',+,",1 In, is hot I. or a m,1f l•r,l a'n •It Viol e,I4.1un a' amonvIALlon, tha mall) u'hlr wL6 And F [i rl r[rF F. n? Pa.13.1a:?. J?I:J [ 'Venda No As -a31. Agen!M/ .SI Irl We n ,,t , n, It. ~lli- tlel~l 1. L1~. 1-11111.) .11.11'eHM 11 n.1 III- li1CA11 1,1,'11.1bh it0 1.IO.l ril I I, v, I .1 'lllr• u.ulr t, nntllny UrldrIll as anti 1v1 u11 l u to l: Alaint 1.1 di' inrllVl,'c..la OtI w!11 In: Irl 0 1r+,+:t -6,)1.,10 nt rr,t.I I IIIO .c.llll- tnl ll~1 . ..f lull.':, (I I 'iiw t.lrott p,lrirnl vlrh[r1 wh[Ch tlln rvr,' Ic Lrl.lu.1 ..d Nil l!f l9 In ll• ti !,:lu 1i V111~1 11) lt di1t0 Ill 1110 hi) 11111.1 hii t,l. f.r111r 111111!11 'I.1 Jt~, 1•1 1 1.,,rl:..l L" F,I:1 till L!.n. 1 A Oil •~C 1'I pl Inn nt thn r.at hulls arnl t'.O 1 nr1 'ry .1111 .;h I.11v s.,il+i.n,.l•~n r1t I'I;,Idt Ir In by nccoinpIIUhv,l. A I. litr•plrIt. It ,ItI If OM t.4 lulled I:n I,y lh.. n1'pti(:,)II IrI nxtll; Ihu sollcllat ian to be tltr s~hafItlit) lu 1,tl w., !t, tiI A ❑LM-1 Wilt In 1110 of trio. that. I t tlif.l 1',' 1. NO fit rcI1i LCnttI, lA .1rArt«.t, inch cutt.ilicit„ till not Inl it vN1 ri1 c.rlsr.r s r it l.0 l LJ I".C an nm}u rE Uma nt 1, t11v I:1 ty '.n An'y it II•A (,I f lC0 :l uL' I-Il It I U'yVd'1. !CI 110Y Jl l,at 1n1 qr MA 1.I W) ON IWI r.lnl ity ,.I FI~111n .!44IaU r,Inr 1111, ad'inill i 11 It ttit Jan nl lhl0 Art IC lit, (hi qlu. r'Ill 191,14Ll(Ill lll.hlamciii. munL 1•..r 0i.1Ili, I I-y 1.11„ ,41110 t- v,j;A 11 tho Ill, 11nIn 1'Ayiatt,rlnq In !In II'll 1vid•lalr it Ihn 1'1P.Ir ll r11t0lN.fINO !ti a pntl.pL'1.511i1, II/ Lila 11Atrnct uN11;H-1 srltll Ilia. 'r Ir.,ll.,l Il,rl.I Anl lclI"dl It a pa rAUn ru 11181. v s 11-,1 11. a c., t C L A l ft' rl h[' au IM.n>,tl At[lsnl l.y Jiro nlttl:ur C1161ucli+Hl th 111 nbt<t' I try thn funds 'i,IlL:l tint. Thel tall lv II'll II it 111-I ntj Iha rrl 11 et rn 1. inn vAt nlnl: nt. 0nll Kt~n IIIU tltutvmgrrt A4'1 All hut olr an 1)4 1ivvt authotlev't t AdMln- I%I Itr orA I.I In Lh.It hill tlae rfv ro l Ill ly I. if Pill Uiv r', y 10.1' nt l llll Ot nl Vlno l`L rrrtll tint, rrl I It hit Iht r.rmA t. irul .!(,Ill Iined Lhil In ie r.•. ,.,,I of1'I f1•lI alt.. (cl Inr0irul;inn provIPlod by AI'IpllcaNit. in annt;t' ~Anl:n ulLit Iho pIf .':1tio,+,p of tlliry aoctlon 011x11 lw llablecl Io vurIItcatlon by I.Irn 1'lAnf1 rrnl lnv rl.lllA t Lr;v rill Ivlrry rcglulteLIjII ilAlvmltht ti hill II tic elC 10 l,9iII "d Ly n 11:~,1iw 1. r!1t Ir it fnv tit Umi Ly 0ol litA 1$2n,no) t40 u.vl~anaa'.r lhu City Gat Clef 4I. .:1 It t."! di. Lot ilgl tIt1U iitt 1,v 11) AII',f !/.li; tl t~ 11111 It, ~1. rah rnf.l n•hr 41 If It I:hrtll ICt of t vtt l At. l al. loll Iv n,,l. fr, 1n1. Ih:V4 .01, r1o Itfntlull Iv,1 I.I I,wgllt.y Sb111A1". 1':n.pr,1, ~it lt1 i 4 csnry r1*' '7f c".;,'IC OF, ti. 1??: "tl°"d 49vidaltama s ,urn t ,,r ..III, .IIIt+,+'rtta'.I, n,„I- prl [it •;I,Ar II,ll.lu nr ,~r,: r'anYy tot ll% It n t,:l l l,.l til al.e (it rl;1n'1'"I i.,rl, '.116 Ihu Ill, ~ it to olo ,+f 1, 11,ltl alt 'n. r1 c' r , trvlcu "1 I l.u t'ag I~, Lrnt 1011 It 111. I,r,e nt i, Il let n t JAI Itd t1 Y Ss I'L 11,11 11`162 nbov1,1 Arnl, WV l,hlIt It I11)1 WG'I kiIN II ,y rr II,•' rerolpL nr' IIto YOgi Al.rAt. ion It at.er,unt, I. Ito cil ty lull lty It1111r._7,y': r rn110c41, l ;mioaI1111 , Oi11,II rll.hrv Itoll a Cerl,llll;Alo nl ra-+'++, )r 1r~n, 11'.1 prl,vI'IN't in :.u<tlon 11-1.12, )r Ill,tity tiro pur- ~,m 1, 11"I'la Ir11 I.hAt It Ito YolltatcILL Loll etI'k011nnt ti' ex rlnt Comply h•t1h 1h.; rIlrItr.•r.'.v1)1h ,..I :1uCtiun 11-162 at,r,vo, 14 rt.1 5Ill,ullln01111 y l ni rlt jr ,•ahlr tt•Intn:At. lon nr uxploaAlion hAx roof. 1.Con furrOlii 1411. n+ t oqul Ill I,ai,+rn A Cart i f irate of IIntrattun Coll b0 lne uv t, Foam,11 uvr I.lf lCAtu nt r oll l a tt~t i n rl, IS+I rlty ul r,l A11o A11 A11 pre It,:I II t. h'1 I o I m of , Iu Calt itlaalo rt r 'Itv1YAl;II)11 , lto rii Cun11 C15ItIIIc,Atu nr tIt gIt 0tIIt ltun to 11A1I bu rII+C'i lu 611,:1' J",:Silt that thq I I I l uj 0'1111 hW it rtllta,t 1, Von I - n: ,tly +hl•rrtm In rCdt "'1110 innull ,)t 111111 430l111 at0 ,11 1I %I I.", III iA u,,l on undnruki l by Inc city It i'Ill of. any uL Itu I,It Lac 1, 1; fit .i lnp Luy eC a." 1,Anh Cror11.r t,,Aty or tuyltitl.III'll- ,tlnl, bl: l,.. it 1 rl,ll btl' Al iOll H11rid, ot loll 10 1 In LIIU Ill told iu A" I,hu }Mlle II r1,.fk~•Inl 1.1111 O,, IIt r I. !I IUlf otdt an,llII It fl lr,4 ,.y VIII rHgln1111111. 01110, I1 .1 qR, P I.I I U I Lot 'I Il 1+10110 l tlcAl lull r'n1Oil . CILy r,l I'Llnl, vhAI$ pru3Cr1tho lho lull 1,•r id.+IlliflaO lloa ce rd-i. rr~r Ill Iul turn, t',wli ill Ldont.111,.ollun IAIll LhAlt boor I.hu nm.Ilru n: tIII$ pcr'lJon/Pl'g~l1111AtItoll II-jIto t .rln'fI lLn IYJ101.I'll I. lorl 0'I' l'1 1,110, i lrnl Ili 0h0 noltc;` In or idol I Il rlnpifat It'll dAtu r Ihu Iul It Ito Ir AI l I'111J I rt t rA It I on I nltl It otll l 11 AVol Ill iti I fill I.r teal 1,11 lly LI lruon III I4) d1 11,1'hlit ldumil ICAt I •1 CAId lri 11411. an 00,1:11 at Olit -ni lAl tun by Lho t'I ty nr „lanei Ill Any I't V1!, r4It 1rM1 it Wnllilnyu0y, It in i lu' 11,Iq In .:rlfy ,111 ll "Al a :h .Itvll'I I" y,Ill hp I.llitl 17111 ioltul s ter,1 riT- )r o'_a in Z3. 1>. L?P, .a~,:- venda No q;'--3-~.a6.31 AQendaltem We I'a'Ii !l1 ,1 1„'!, r>;r,lclt!"n nt cuIt111,.•nl.,v ,~t Inls'tILiu .n,V i L.. .1'.11 1,141 iJto cl l' I;i , 1. 1111`dLC 7l 1'01.0 11'1 IWV:linl Iy Ik„ 'Vly Ut PIILI Ifuu'!I.i(a1.Il)n r,lof r:hnL1 o9l.i10 at. the I, Ir.,snAlll,n rt 1. i•,, 1111 lv7 t:V.1O,1 j,Nt hill to 1,UQl llu,l Ito I.IH' rr'+JI.1111.1 1, 91, At 1111-. ,Y hr ':r.,. 111 yaAr F11 en th,. &I tP of isAUn p1, 1, ter it iu ;4-:1 1, t"rl)ILol ,.I11;:IuNUrr. I1 A 1, L A t 1, n II t. A r. tl Ill 0 tot 9 MIIId It I10t ,:L,' slut d 1'V Lt if .11 Of r,r 1,x,1 „Ir',to lu1 I, 11, buis n lAsUN't, ahbll tilt n "u1)llc L,Ir1,I X11,1 '1111 11u "V,1 I7.:Ih1:1 I'I A L Lr,x Ltu CL 10n Ly' Awlid,u 1'0 :I I, I,u too iIII lr. 0Iior ln,l rn l.ltar l,unlu,nVV Louru ii culllo-A ?nay L,t r,lo ,l LneJ At InnI, AI If! .I. IG7. 11,,11 r, Ulillu rwll Ill tat loon nu L'Ilhl lc I l lol h1'. 1-oil ii IF, 11„1111 m1 al,aY -I t51116 %W 110 II. a t.it In l:A rill l1. In01 u,+Jir LLo ;l1r:nU of 1'IVIalCA j Of lo it in 1111111,41 no: m„y :bIU.Ih:L 4hnl'1- t,1t.lso to I IoIi, I.IVYna wl1 11 an11 IIL'On puhIIP -1(11'!4 nL'day wltLlto r ri,l "11y nlhl (I L, In kt"t ful Iaill lpgl 111 r!:1 uurh ,7on9rlt4 1, 10 uuIICiLto Llcr,A ellal I I„I 1:, Oil oct,.1 ,,;,,Il Ir wlt1lln t1141 11gtoi. - of -day of nrly a1,111A1t ,•,t 1a(n1 I I anl;(I aI I'y PL11 •;I a L0 :11' •1,IVAd A: a 6-4111) IlaQllday 1, to Id Ioll - L"I -IllIt 1 '1111, Ill f. I:t !lnLI i r-to arltit of lu 6011rIlo atlunv ehAII Lu Ie,nOw,I.wI unLy r1.,rlrll ),,IiVq of 114y1141hL 1111.1 aha11 bu r:ohtl Lott 011 111 ,114110 LIt AIll I,nu r,+nrl ol.ii.l v,: it option ty- t,)iit huut' pit l•Ir,J uAC1i 10,1Ar (arr. at gani r+iLIc ii II) pool ruIt bSal y(pliwo,r 1,11,4 11 LN y9Ar9 of to ''411.111 1'I11.1:cL 1 1• et 111.1 Lu and it rnrt pa!tl II. rly111 a-rII-wn 111 ,tl,plir;ato la far is rIt nrIIt nlllu 0Co 11cIIAl I-ii putin ll wlin 1•' I~t, Iii h 1.1ln Cn ri i I l l Cr 111.1 AIIV Loo IIpItAI Inn 111 end Ily,o, ruhll,t tlihlc - fir -tvey Aa t1, lot•iur In ceulllur.ll nll Any Much HO I I I! I I. A L 1,•, 11, (oil nlpop ll tlif I'Ity ill 1,11 A Cdrl'I t InAt9 of Inu11L'Anca L•1an141 y11r.) wll1, alli'111011'It. a^I'oil, 1111, t1 by lhu k11. yl9 IIIAA ILrna,loor , ICI AI L if rIll ato i 4PIt luns 1111,1 LNI rNnns r, 4111 111111 1 111; null Lh ALli eloll, n~+l lr if Al 1. I. 1,L ullaII 9It of r tlI A ,1 1/01 VC L' !)1' IL A1rt 111,'1 111 I~i'u l' ,It I to" 1'!lo n fnlm In VI aLOJ I'll Vu1 cloy. fn1 I.Arll n r:l l nl rn to l 1, 11 cun,lu~l.1 HIJ shh 111,1111 ',11ci111 Oil In AG"I Iran In II,}Iq' 1111}1t A - Ltf -4rl y, 11 hull 41.0i j to Atto to .11 Nlnl, lU 1,11 Iq t J?113.1??: ~1r1-: ~genoa No ,93 F{S$~ aaendallam !11'11 na1" !in, 1. ~Q 16.11 t',1d .l 1".-1 11 nn 11,111 too' ac1~ InL.J U1u4C 11111 ~.111'.r l.'.It 11.u p,11V il'!1 -111"L L'f '41~r11 u111 ;!1 e111111 1.11 d11+AI 1 r1 1b l!I hq 1 ,~1 ,.111'. err, d11CLt,111 rnlalt "urll.titnl1101. ,!'all, r,t aU 1 !1:•.,,.. 1 111 III, iLh Iho ,.A l l ni It 11. ton td LUifuj c,'I, lhlct nd, yhllr !,..;u, ll k7'I-It-1d0, hu wrl vud IIIVi1+111'1 1. litii41..116T4ITARI,P. GLH,11I I III 'I'1t+jl 11 1111 1AI:.pliIt11 IP 1't r,'I1,+1'''1114 11 ihlu 111 V14l nn Slib IL hid amply 1`0 a J11414011 .'mlup rl io I.'1ArIt11111d oil llaiLat inn end III IIdIn,1 a HtLIIIvul.a 0 1,11!11 rnl inn .1'i crovI lijil tut Ii14r.ln, ;Itn 1-1!1 t.fI1,10 Ciurl fill T'ir'ol I., .,11 Any tier.;oit duolririj to make Iiumv on IL LLAlluto Lraru4- u.;L i.In% within On Pity nllnll Illo A v1elLten app'1ce Ldwu Lor u Iwt'Irlt. to do no '0tth r,t1y Utility Ili lllhU/'i'Jl IbllaaLlnlle mpArl.- v,..rlt, .?11tH, 41,1111ret I on 011111 t,huwl I1) '1hc m;jwu uI tho 1,14tnun 41 if Ili..j s d l!t,btrlt+j Lo It .:11.14 iWiAl ,111 h 11 Ili kli!,. (:11 Whol hot, the Iarenn It I y i n4j In A ~6111La1 1nI L'P 14, irArtlioi 41, 1 1A, 114'11)n r1l t lure br urn CCl el trim 111111 11 . 'Ina hues no 4 Li 0r tuj IJn nto nil 111111 '111'1 Lalu - l 111 a11~ mulhwr •rt t.114) 111. 111 11 Of 11 . h, 11 a 11,I t L ra 13'411 1 11111 11011111 y 11! 01.1 pall, it r, I' I (1111 Ii11 lit lnrll'al hWiIliuu0 1011tu0o Ant lalallh;rlu'; rulyd,ur t11 0401 l.titr ,1'I . 1r a unri)„rul.lurl, thu I1,orr1u11 op;lyIiIij 41hnIL ntIt Lto ukoL11cr Ir. 111 urtlanlii u-l ondut 111e Iowa t t lit) 6t .9 LC tot 1('0An% ur la a II,)rn1gn k;ok'6'g1:Al.l1.,n. 111111 111130 w IhV urOiI111 "l Iif n,+n, WIlp nA.4e 1441 At lnh, to lupll un lU nu 1111' 0 r, 11 I Irv 0t I. Ito 1t411Ivl• 1111111 tI, 111mLjo rlf 1.114 rlno no urtlviol oL Alit II L',ItL1-1Ill. 1.111 II ally, A,'11 II11. 11 Wiv1 I. III 1'111i f Im"A 14 1 11 1111 1 Rllrll 1 111 -111 C,.ti;o A ut I•f I 3 L Y F P')M :IT" ?F FL17'19 ta„ ,gp; genOa No S3 r - S~ , tie r n114n1 v,r I;. LU-I`I I'. , I OF t 1, ~.1., of ,.~1:1 r,l rlril .ht Iorll nlll, SI ? l'll l•~.pli ul.l, II li, ' i~l n, ..I Il,ul par •Llnn, ' I, iF Hn a4:9,'lttbill, !hDrtilplt','. plilll •1dlw 1 h.. I I,.II',. 1,t lr,r Iilal I,lih i n, N. PI 11 i•'. 11 1 1.1, 11,\'nl` II'IVI'vt Ir Illy, .IINI II-AI chow 11,111 0E. 011 pl IrIitoI 1-.In 11,0u Ill 1.•''t hill,.!, ,,Il -H - ar•I Inluphgnc III urn ,f ail m,•v P:. r:lY1 rrr tl J w,w', nl. li;rl ,I'Illa .l tl,t"~ •n.lcarl tull I11?1 111 nllr,tluIp In 4111:.,' r'+, tllIN ,II :lp'll.a- I I :a rl nl I u,9 milt,) bnd IIIJ IwtL'in t orJ l n 1, C V l fill Jill No n 1t H Crl Arll'n ly tilt 111x• r,.t$,:. nI 'or ine lIli l IRI NI I19o'v or ra01Ju,1(',1 .a or ,I v^..:a 1 r•,I,I;,tul,(. ' I it Iv❑ ~•.i, IIle I) r horn and IIIirctrlr LrLl4tN:vtl it rl., %0,w),.t,tinn. 1r Itic A440ClIt llrall a pall U; a I,yIITI.P;LAs0 II r - I It ll l Ear InH of n;ll(ott 11 lnn, t, 110 mull loll Ill v(p;4 alld II, 19I nGSC 1;I Iri,l ,t lta Vnl,Yal UffIr•u I,1) it ll hn yI;,1L11, In if IIIitIIIit Io Llla n.l!11.,: a.1 It U'.1 110 1...o thrall luau LI.iii of I1.A I IraI Ill tlr,r, I11 rho n•I•:ncv, nulllYny bAdrn9u An~V LClelhonn hlmd,l,r ul a!t kI tid I% n who wh0 !n dlrorI. Chnlgl, oI, ,'bnrl111 „I II I;u III'. t 1, rl. lull nt tutdM, 111 Tho ttIli n pariold wIIINiI) whlr.It tint 'nlll'.'I[it I Iron ur lair,, 1;1 to mn,!r.0 plvl nU lhn dA1. A of lhu 1:CI,I I IN fill l ur•I of g'.Il lq!° I :11. . 1 a7, I I I K pt U.jOUtpd collclum loll. 151 A surletli~lUnn ut UNIT moth<wlw nl''•1 ,cutl..4 1'y uhlch rhll •,lllrItat I.)(I I) flllllla fA l,'i IIN uCCvIII Lt hto II. 161 Thu nnmuo Of nl.llar f:ominIllltiaa II I FlllI: lh,, ti',1+I1 cool' Nan ,nn, Ill h(Inu: 0011 vI Uat IIIit a In lilt, IIAat 9111 (hl ~'tlnlt'1n. I7I 1'hu oat III of rnu tChAnd II Lit tln "„lNJ or Lit Pit It ed fI I r 4a1H ,'1 thn 1101 nrn of 111U GU rV 1,709 1.11 t•0 t,lta l1,lh wllI Inl 011ol,llut nul:h mpfll lra fit, OFIlt "'IV •ll,i1, 'Itslot „I r'1 ,IIII,IT I I4111 (141 , A1:11Will Nor re PUlvn pnynlarl Lit ON il"tIIt l,nn,v III ,edvo It fit flnrl dufivury, I11 A LL LA t rllut-nl to i ht tai 4lint , It 0 1,u 11., It I I ~II'41, t1.1, nlllit [IQ r7, IL wII l not hill J0 GY,I 911 I I r It ('i l I l l!1P 11 t I! t.o I)(I an .In,b,t 4Omt nt. b'( III it rlty or Ally l,r IJ,A to r i I I n ,71. r,'lll l4 voc 11,11 Au; 'Mutt lhf,~lll,atiI11 011-It 1.1,1 :11y ,I 1'1 nnn +r,' 'I,9rrlNea l' f',r Ll,u ndll'1hl is I r4L ltvl •'t 1 ,l,1 IIY:r irlt. ea.Ia,lar o~l,u 4ip9ndaNo q 3 0 Agenda, m Dale t ; '~IPI ,,[gtllr:llLinh IP11W. vill1w,11 by Ihu tLlll 1, scl, if ftw ,,r„gym ,'r,; .ti Hi, !r'ullulJ~.lul: 11 Yhu pal ,,olio ,I,~LI y1ny 1', s 1 -err n. I It,,, I; Ih1 I,arr uut Iivuyo,l vltli .Ft ut ursi:J lunlla 9n 11 tlc L.'1r^n ,rprl•lyirl-[ le o rnr!II,Int11,n .r nn +Iii, ir•~~I'tiral rlln rrlrrt wlt 1, r1loLut'.I nil LI1n Ll: n!a vulla lLl+~I, '1'.11• Intivt!ial 'lignlh,l I. h,+ dlgtli.:atinn ohall elan S'': apitlir;nt lun 11.,! µ.n10- t".fotu all citrNt dutlv,rlxed toll 11,6atnicl:-1, u,tlha :hat r1u I1:1 l10i'll,Ij 1111111 Lho j1 +llea I. l1,h aIol I I w L all LPn Irlf II nloL it ~n in'ai`,ml tIli' I Ptn lu t'.au Alin CQI II, uL. !r rr,rlrntl"1❑ III avlrln,l h; trppllt:ulrt shall 1 nubJuct Yu earn fer.11 I^.n by Iho 11 1111,0 nI I!) INrpurtmhhl, i !1 :,t:;"I, al,pllr,.rYiori Min II ■1*13 alv,w Cs tIafaotuly wrILt tvr I,n Ilia Ilid v111unI ru aatl:otI ty to rollvaant the con,pany, rtn :Ily,lle:',tin11 vh,111 till ,u:uouyt.antvd IIy a too of twenly ,In11:~rr enl nu I`ftIpjL hii ruundl,1, hhaII ba 161110tH ~uttII "0101 uu trllh haU 11 1.11 ld I,y Haab aL)pl I(:ant, IIL add lt. Lott, n 0110 dollar n1i1 hnr 10v1)LIt'IcaLlun 1'4 rd f+a, 1,1111, bo cbntgo'I, u.-11fi, Nxvnipllone ft'o,n 1imI*IA , lnu, 'I by I"110t fvo rnq"I ruI Illy 1,11111 Il tvI r, ton tot Ills Iav uanco of .i Ir+rv:1IL andar 1ho pt'ov IN Iona of I.lot a Ili v1v 1wl ohn11 nr,L into t r,l,rk rn~l r,I ihn talluwL uyl 111 ln.llnery urnmmarclnl Ll $Volavo who null (ir ax}Ilblt for halo goola, will rill III III in,)rcllandlNo 1. c% peranno uollln~ .mA dOnlthrl In Lhu a.41110) wiLhtlt 1110 CILvt (21 1'd L!,4111 or fitr In, 11 htr :,J 10 ailr lcu 1, II ul L,r tt41uc L I, wunl s, p, litry lit utillor Ii lalce of tc~od yrnwn ut plodu:•u(I try au.h L.vrn(lilli f II In,1lVldanlh n;iw1 aLl^'1 anlfar ll,lntI01m Llt;;r,lwl by a l;Lnt1+ 11-lkt, 1'rro11. In!,uancv, ~!111'AtIo9l dhA turn, t:II A Inw.ll. it) 1) nt fin r- unllnr t,III A, ILit.11, »hnll 1,(I no j L, 1'Y t1v I'!I; ill111ty nllllny/I`nx r,nllectlnhti flull-110lur,t ulLhtn lei, (II') hu11 11a-111 11yn go (I.u3 LhC hill, llr•,11.1.n lu 4A1,11,LaM IvA tllml, uhIo„u IL la 4m ICtmI ,)J I.Lnt II, m upl~llc,r it II,r1 Lit vrdvil lals,u (,I the<.nlrlCt~II Inlrln,irlan Ilia 0 e ,Ililltntl,nl, i 1-F^^! C;1" 'Jr FLO'IO X3.1?.I??: d?!s1 +Qe0aN ~tOVI Agenda I Date as Rq {,1 1,,11 t'u µ,uut l•~l un,l,ir thlu nrt tL 141 1-,h 11'1 h1, Ixnnul 11n la, J, 1,r t. tnlo laJ"rr. LO;V, 111,. 1-a oxart`, 'lk if,l ~,u, r, ha, {^1 l'. 1-14'1- rol ,'!.tna, 64."11 {'ruinV l'IL„ Ilr I'il"cl O! t.l~„ ;1rtu il, 1, sdcl, 1,aI'11114, Li1,,i1 h„ 114 lruvd In bll,I r. 0KC!'1,1. ll1;u. 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Iht, AD1III,:Itr1,. shall p[ooldo I by a oeparaIt ,l 11Lt1 Y14,r uulneo will I11'Ii 'a11wA q1 All, aplltN it C'In I11h1'4HN lut' WIdn' I,Ia„L1L ICAt. 11,11 ar,IH 4141 u• be I,auad. l-10A. 1111111 lc dlu01ost1rn, L11 '1,10 Itlhtlan~I ullnLhNr (I R, coL a 11ora1{t 11,,4 hnUn :unua'1, ❑hhll 11p it It,hllc 1.4ca,11 and OhalI bH avalloblu Vol Ilwpnntl.,u by Inru,lw rr; oP O1 a pr,hllq Aur l1+~ rhqular h4v Lnop2 I„11rw 111'1 vnl, lay 11, I1y L1, ,IIN ,1I n.1il aL ,'"111 , auc'1 11-111'1, M'N11I11t.In1 uit ld 1aIO1r1b1Liny Ill! II 1, . I A (,u rm:n, do'Ilrl 1,q t1l1 nn 416[uhhllL 1.11 oT har L1,r r1- ,if 111114a,,ln ;rl a hn1nN 1611LILAtlc1) Pt It 10 re glOm It cI,, x1.,11,1 Il K1!IIIIt In A 0ml,l UUil10 plate %3 11 or Want IIr4 1,1,111 a411,,'Ii'lI , Lrr 1.!61 In 1411 '11-01 n Nualblit 11r,1}I 1yh1', 1, nhl I01 It 04 1,!!011 L11!vu III,lito by h, 11 k whot ,It 1,1Ol, onrit111111It'J 1.1'0laor,,J, "UU t;I11,I$'I IIIll - 'Ihu Svt.Lnr1I 611`"11 1vd. I u 100'4 1 11nll It ut,-ta1tdu b6 11[1 Mich In h1 ill , 1 FFnry CITY 'IF PL44'Q J3,1?.1>>•. ,,,ra: genoaNO 93 -8.~~_.._. +aenaa~ - ~n 41- ~3 ot6 n r IY11 ne u; I! +,7r., tl ll-l-D.. l'~r.I,. 15 4f 1 1:o, ry III IChtlnl uhnn y„Inrl W101 nliy 111 -11, 1 1, WIN I rL;1, by llv, I 11, J,( 11 v.1 a11n1I oIaull Ha ll rl; i lll, tlw t%)J I'.111,<o I , .lulu. 1. r Ir~~ II .~r..; 11„l10 to let ,it I ihl L iIli l %r,I le it lIll l Iti v911 11 lI. .~I 1 p,1 at 1,,i or Ih1, 1, ~n11) Qn\I'll .,C.1 110 1.110 L,IN I,II. II two. tor 1n I,ll N1111 I. l 1,f rani IP i 11141 in IN x1., 1t.i tI. I, lhn IIto rcllant it 11 1 [wmwt1, JnII 'J12pdtt f ft In 1111, p1 DVII HV I;: Ill !I.I IV I I f di I,I Jt 111Iq tlla rro CI 111 1t, nHIoloa 1.1 it vIAiit I>I UIG• rvLIIIt It a 11vaplHSt CTIOu by Lhc• ua,:np, lot. f,•1 l;°1 p,itullll III haII Jo hl',lPo .1ny r11HJ,JQiIIll pl'Is n11HCt11 Ato rI. ,I 11,.1 tttn 111,4111, nr rAp ut krn11,k UjiM1 LYIC, d„1rot '!r I:foIt t0 nI, '1.,,i"II 111, .n M.lnnVl n11,1uld LArl to A1.1rIli It I, IIf# dtl l•ot fi le of LP~n nrI11pi Ill. I,I tIiAr raNo idNmlu, tol t11n pnthaco Nit uIcul'I.ntl an aud141it u wION IhI4 ovL I;pNr,f >40 oIIJA-Jln,l I n nr nLCOn pcl hrl ! i Inrrjagte In it flrlrH, .oII.:IrNot. wit IrananrtJon , if a Carol uA doecrilow d In bllh• rife LIill irl) ;I~o,xt, iit 0 klt 11.16ud III A colej 1; tcuflll to itIsc0 Iip,irl Nr nnhr ha Iii 110 aI LVait GU to thu rou ldxnav, Lill Id Atl 1.101 Vla i1 Iu t110 1, 1111$,. 1,1 or tcfluant by tllu u,;CUpml.. ( d) No I,ornr,r, othur {Ilion f110 occupnllt. uC thn ifdoawl, Hllall to F111VN, (I0tA4n, 411' Vitt, I!it r It lWplhIto , a uAtd IIIi' d l1y Lbn ')CC 01,A11t (H1lG4AnL t.u tIU112i Irln (a) pb,NU, III Any rat riAl An t: Will hA7 q41 nAd uht l'AhOtl Ln Fc I. I I IH IIIaIIN 1!1 II,IIC 111. I1 w1111 111,0 ray 0.1 p4 to t, Ill tIIIN r 1It vItu,1 GIN' hUl , at,aII IIInrLt1- It lntFly ITHpit lt from lhH prulnlIi wllhlnlt dIstIll 'Ill lty tho ouuupant f 11 I'lI ar ,4111111 reryuto ak wool to SoA VO by tho bCP UldlNo t,. ciI, II-IAl1 II- lull, ROU01 vbJ. he t 1 11111 11 1 . 1'ona I ty, _ ,Illy vln tAt lan of Any pt -Lwlulml Lit tht~ al,.lu 1d -IhAII I Iv Ill ill lbt,arl by A f1110 nat Lb Oxcatod Y1VF1 WIN1 OKO 11;II IA111J (550tl,Un1, of uur:h day IurA VlnlatlOn 011-1$$ (r611LIhua !.hall Lies 1111,10.c A 11npn- I nlt, oil lunau, I'uutInn IV, t'overnbllity It toy 1,111 OV lulus, !7Of't$11-11, cuhcual 11tH hj;iint'r., 1r1w1.,O I,I,' I1,rayu e,r 066 ur,llhnnra, ur it It Ai ill lcaliit n1 mh,o Ln nny I1,u't1uL nr (1111 ,11 CI I'0 wi,IL O n Cd Is loY any I'll it Ann IIVI.d I.,. Liu ti1ci,Ilto LitNJ - YItI„A1, IN n10 1,11 1nvaIIitI r,lw val[dtty If Ih,1 It v1,11h1LUj ),VN LiwnG r F9 M :I?; CF F,»4) dd. l3.lii: Jdl ~QendaNo 3 4gertdal! lit till i• nl dinanr•; ,•t than' 411,;~1l ca t. It, II it tlt.hur i-o', nr ^utr. r,t I rr unr,,fa WjV it 01,Alt not I,tt A(ICCL 0+1 Ose r.0 .1 l le'lu,l tLt I ttt.onl rr I110 ,_'I I.V t'a0nri1 f❑ adnpt tort tL I" Amin Ink's 1, NI ,N ; ir,I 1. tt:l' l100•tr10 1' Rt. 109 GPt E 1ori0 PI I v'.Itl let t t.I. ttlI t I,'-d BATA l n. ~hlil IOlt ra,0 Inrq'urat. lvo or toil by tuaenr of Z' 11 un unatll.nttrn Alit, c.r arvy othat 1omLlon lloroot and aI1 prue Intt,nd of UsI nrcilnancu +ttio 11N.:latetl to fo ttevutatile Ink lhat purl'arn. t.,.r1 It n V. 'Ihls ordinoncu uhall bocal,ti urtt,rl i:•o ul,t,„ It., I,t;r 441 yn nn,t liu'J Il Vat Iu rt a-, rorlul Ial Y,y tau. I„rY I'hy•.S I'D AND Ahl'NU'Jt) RY ME (Ali! LLAI.Cl1. l.' 1111; CI'rt 01' I l t 1, ;)AY ut -I,IIU°nty 1'Ptf . jv''P.. 11ni,sta t MAYOR A9'PPJrI t ! ~1 ',t~ i l.lt I,Idta rt 1'.1 IY .411R1C~AA4 Ai'1ltr."k'I'l Alt '1'U t'PRMt i 1 Gnly rl~• t.P,am, f.l'lY kl'l'nf+tj~~. City g~N~nd +pentia item, PEDDLERS AND SOMCITORS leer 1 4 1141 7 Sec. 20.58, Use of thoroughfares for sales and soliciting. It shall be unlawful for any itinerant vendor, merchant or poddlcr, including those ex. nmptad in section 20.33, to sell, offer for sale, or exhibit frr thnpurpose of tskiogurder; fur Bale therefor, any goods, wares, merchandise, services, photographs, newspapers., mngwin", rarm produce, poultry, stack or agricultural products in their natural state, nr any other personal property', nr to solicit charitable contributions on or along the yids of the public streets or the city; provided, however, a person or organiratfon may solicit charitable contribution? on road- ways su long as they do not impede the lawful traffic on the roadway and so long as such person 11AR provinusly applied for and received a permit to do so by the office of the city xecrettuy Fursuant to section 20.38.1 of this article and to long as such pcrscn has a copy of such permit pruminently displayed on his person. Ord. No. 9859, ¢ 1, 9.24-85; Ord, No. 4910, $ 1, 10.1.91, See. 20.38.1, Issuance of permits for use of roadways to solicit charitable contribu- tions. W An appLcant fora permit to solicit charitable contributions whileetandingin a roadway shall ille an application in writing with the uffice of the city secretary not less than thirty !.101 days before commencement of the activity, and may not commFnon such activity until such time as the permit has been issued by the city secrotary. b1 The application must contain the following information: i1i The full nLmo and address of the person or organization applying for the permit end the address of the headquarters In the city. If the organization is a chapter nr other alliliate of an orgy dzatlon having its principal offics nutcIdn the city, the name and address of the patent organization, and any local agent. (2) A description of the purpose for the solicitation, including a libubig, with addresses and phone numbers, of which persons or organizations are to receive thn funds cel- Iected by the solicitation. 1J1 A description of the method or methods to be used in conduetlne the activity, f+l The period within which the activity will be conducted, including the proposed datall for the beginning and ending of the activity. 151 if the applicant is. a charitable corporation, a copy of Its charter or artielf's of incur. porstion from its state of incorporation, If the applicant is a foreign charitable cor- poration, a copy of its certificate to do business in this state. 01 A statement disclosing each eonviction of a crime amounting to a felony or a misde• meanor Involving dishonesty of the applicant, any person in charge or control of the activity, or arty officer, dirvvtur, trustee or agent of the applicant" (7) 711A applicant shalt sign an Affidavit stating that. nt. lrtast seventy-frve 1751 per cent of the manles collected by such charitable solicitations shall be umd for the direct benefit of the stated Purpose ur yurpwes of the solicitation For purposes of thin S%IPP, NO. 41 1319 e z ~endaNa. 9'3 -~3r at)endal em w,...5_0._ rite 4 20.3$,1 GRAND PRAIRIE CODE G section, tha term "the direct benefit of the Ftated purposerr purpose; of the zoLcvat ion' shall mean funds expended directly for the specific purpose or purposes which the person or organization states in its applicetiun, but nut including funds erpendod for overhead, management and administration, end other items not speciticd in the op. plication. (8) Whether contributions to thn applicant are tax deductible, the extent to which M. tributions are tax deductible, and, it the applicant has cxpresaly been granted tax• exempt status by the United States Internal Revtnue Service, proof of that statue, (9, An executed copy of a hold harmle93 and indemnification agreement prepared by the office of the city attorney, along with an insurance polity ev+denced by a certificate of insurwnce by an insurance company licensed by the Texas State Board of Insuraiwe insuring each of the participants in the solicitation both for 1. juries to them.velveA and othora, with the city named as an additional named Insured, with the policy limits of the insurance policy being in an amount of at least one million dollars ($1,000,000.00, perperson, live million dollars 45,000,000,00) per occurrence, and nne l,uni3re0 thou- sand dollars ($100,000.00) for property damage. '.N The fee to be charged for issuance of such permit to conduct such activities on pabiic thoroughfares shall be twentyflve dollars ($36.00), plus the cost of preparing individual per. mite to be displayed by solicitors, (d) After a review of the application and collectlun of the appropriate fee, the city secre- tary shall issue a permit for the activities permitted in section 20.38 of this articlA Snnch permit is to be prominently displayed on the person of the applicant or, in the appropriate case, on the person of applicant's employee or agent when conducting the activities permitted in section 20.38 of thii article, (e) The city secretary shall have thirty (30) days to issue or deny issuance of the permit, if the city secretary fails to issue the permit within thirty (301 days, it thou be considered denied. If the information contained in the application Is determined by the city secretary to be either false or Incomplete, the city secretary shall deny the permit, Any person aggriavod by the deniai of the permit may appeal such decision to the city council within ten (10) days of the denial. (t) AU permits issued pursuant to this section shall be valid for not more than three i 3! rpecifc days within a period not to exceed thirty (80) days. An applicant shall be allowed only two (2) such permits per calendar year. (g) Activities permitted in section 20.38 of this article shall be prohibited prior to 0 00 a m. and after 9.00 p.m. of any day, Monday through Saturday, end shall be prohibited of any time on any Sunday, ih) Activities permitted In Rnrtinn 20,4A of this article shall not be allowed by any person under the age of sixteen (18) years 101.01) (Ord, No. 4910,12, eupp. Na. 41 1320 i H +gendaNo 4gendaltem CITY COUNCIL REPORT We _ gq-- 3d ~T41 TO: Mayor and Members of the City Council FROM: Lloyd V. Harreli, City Manager SUBJECT: Charitable Solicitation at Intersections DATE: September 29, 1992 BACKGROUND: In 1988, the City Council received an increasing number of complaints about persons and organizations attempting to solicit business or charitable contributions from the occupants of vehicles at Intersections. Groups and Individuals were soliciting on numerous busy intersections all over the city, causing traffic problems and endangering the 1.ndividuals collecting the funds. In March 19880 the City Council discussed this problem at a work session and felt that solicitation upon roadways was dangerous for the persona engaging in solicitation as well as a traffic i.rpediment at intersections. The Council felt that safer alternatives for soliciting charitable contributions were available without utilizing public streets and rights of way. As a result of the City Council's discussion, the City Attorney was directed to draft an ordinance addressing solicitation at intersections and roadways. The proposed ordinance was adopted and is the current provision in the Code that prohibits solicitation in roadways. Section 21-10(a) of the City Code reads as follows: No person shall be upon any street or roadway or be or go upon the shoulder or median of any street or roadway for the purpose of soliciting tuainess or charitable contributions of any kind from the occupant of any vehicle. At the September 11 1992, City Council Meeting Alan Hempstead, representing the City's firefighters, roquested an exemption to Section 21-10(a) on behalf of the Muscular Dystrophy Association's (MDA) Annual Fill-the-Boot Campaign. Firefighters have traditionally collected funds at intersections for MDA. However, since 1988, the City's firefighters have solicited twice at alternate locations on private property because of Denton's ordinance. Mrs Hempstead mentioned two Oklahoma cities that made special provisions for their annual Fill-the-Boot Campaign despite local ordinAnces that prohibit solicitation in roadways. Because the ti genUaNO ~ 6-S I {gendalt ~ S Z#Q IF% e2 - ~~l bte . request was presented as a citizen Report the council was unable to take any requested that nthe item be placed decision n a future work sessioniagenda. or make any SUMMARY: F Veronica Oglesby, Administrative Intern, collected information from several metroplex cities as well as the two cities in Oklahoma mentioned in Alan Hempstead's presentation. The results of this survey are attached. ordnaes rrently contacted cuTen of the 13 cities way al F'ouriofnthe solicitation on streets and rights have 10 cities permit solicitation on streets and rights of way through their local ordinance- Grand Prairie, Lewisville, Carrollton and Plano. These four Texas cities have additional permitting requirements. Solicitation is also permitted in the City of Allen even though it does not have a local ordinance addressing solicitation on streets and rights of way. In the City of Allen the Police Cepartment handles all solicitation problems as obstruction of traffic. Grand Prairie permits organizations that register to solicit on roadways as long as the solicitation does not impede traffic. The ordinance requires organizationlsoospeshow cifiro he dateauandCe and times charter of incorporation. the solicitation may take place. Lewisville also limits charitable solicitation to certain weekends and hours. In addition, the Lew that cha theidefinitionuaseestablished by the Internale RevenuezserviceQerg Plano requires the organization to wear traffic safety vests at all times, to provide proof of insurance, and to figplano iabili y of pes;s waiver in favor of the city. The City solicitation in the rights of way as long as it is not a state highway or farm-to-market road. The City of Carrollton permits solicitation at intersections provided the organiz bility ecutesa written agreement releasing the City from any arising from the solicitation drive. It also states that no person shall a n sowalk on the main roadway licitation highways during themorningandevening rush hours along Tulsa, Oklahoma, one of the cwo cities Alan Hempstead ref9rred to in his pre pi !tale sworn projects safety adopted officers solicit in roadways for cha by their bargaining agents. According to the Municipal Code and the Motor Vehicles and Traffic Code received from of soliciting donati ns~haHowever,itherPolice for the purpose department says the area firefighters stand in the median without violating the ordinance. ge1daNo IN2 I _ 40e1 daitem GtJ We _8" After reviewing the Information received from the 13 cities, it WOMI appears that the Issue of soliciting charitable contributions in roadways is a concern. For many of the cities, regulating solicitation in roadways is a problem despite local ordinances. Because of the many problems and safety concerns some cities have chosen to prohibit solicitation in the roadways altogether. However, other cities have dealt with the issue by designating specific roadways and suggesting alternative: locations to solicit funds. These alternative locations include parking lots, shopping centers and grocery stores. Several of the cities are currently researching and updating their ordinance. In the absence of a local ordinance regulating charitable contributions in roadways the state law prevails. Article IX Section 81 (c) of the Texas Traffic Laws states: A person may not stand in a roadway for the purpose of soliciting a ride, contributions, employment or business from the occupant of any vehicle, except that a person may stand in a roadway to solicit charitable contributions if authorized by the local authority having jurisdiction over the roadway. State law prohibits solicitation on roadways and from occupants of vehicles. However, it allows cities to give an exemption for charitable contributions with City Council approval. A request would still need to be made to the City Council. This seems to give a City Council more flexibility in determining what charitable group may solicit. However, the Legal Department has stated that the City Council would not be able to discriminate between two charitable organizations. In reality, all charitable organizations who requested an exemption from the City Council would be allowed to solicit donations at intersections if the City Council were to repeal its current ordinance and go to the state law provision. RESPEC LILLY SUBMITTED, Gl r/ j~ Lloyd V. Harrell City Manager Prepared by: Catherine E. Tuck Administrative Assistant I i a SUMMARY OF LOCAL AREA SO1L.ICI'I'A7`ION ORDINANCES CITY LOCAL CHARITABLE SOLICITATION SOLICITATION ORDINANCE IN RIGHT-OF-WAYS 1. OKLAHOMA CITY YES NO 2. TULSA YES NO- only sworn public safety officers may solicit In roadways for charitable projects adopted by their bargaining agents 3. ADDISON YES NO 4. ALLEN NO YES 5. ARLINGTON NO NO prohibited by a section of the Street Code Pedestrians on Roadway 6. CARROLLTON YES YES 7. DALLAS No-repealed 8/92 governed by State Law 8. FARMERS BRANCH YES NO 9. GA~4LAND YES NO 10. GRAND PRAIRIE YES YES 11. LEWISVILLE YES YES 12. PLANO YES YES 13. UNIVERSITY PARK YES NU r 0-04 a Venda NO Q3 'mil , gendaltem„~1 , late SURVOY ay C SOL2CITATIONpR17INANCES_~ -3a~'41 1. Oklahoma City, Oklahoma The City of Oklahoma City does have an ordinance regarding charitable solicitation. Section 13-36 of the Oklahoma City Municipal Code reads: .No person or organization shall directly or indirectly solicit money, donations of money for charitable, educational, religious, patriotic or philanthropic purposes, on the streets unless such person or organization has first obtained a permit. Section 32-456(a) of the Motor Vehicles and Traffic Code states that no person shall stand in a roadway for the purpose of soliciting a ride, donations, employment or business from the occupant of any vehicle. In response to Mr. Hempsteads report that Oklahoma City made special provisions for the MDA Fill-the -Boot Campaign, the Police Department said no one is permitted to solicit In the public rights of way. However, the firefighters stand In the median without violating any ordinance. 2. Tulsa, Oklahoma The City of Tulsa does have an ordinance regulating charitable contributions, the City of Tulsa Oklahoma Charter and Revised Ordinances, Title 37 Chapter 11 Section 1105. Title 37 states: No person shall step or stand in the roadway +r median to channel traffic for the purpose of soliciting a ride, employment, business, or contributions of any kind from the occupant of any vehicle; provided however, that sworn public safety officers may solicit contributions for a charitable project officially adopted by their bargaining agents. 3. Addison, Texas They do have a local solicitation ordinance. Non-profit/charitable organizations are exempt from paying for permit registration. However, no one is permitted to solicit on public streets or in the right-of-way. Mende Mo. AgendaltQem ~f ~aq 4. Allen, Texas Ikt9-Q_ T601 The City of Allen does not have and ordinance regulating solicitation in the rights of way. If soliciting becomes a problem the Police Department handles the situation as an obstruction of traffic. 5. Arlington, Texas They have no local ordinance regarding soliciting charitable contributions. However, soliciting in roadways is prohibited by Section 6.05 of the Street Code, Pedestrians on Roadways. 6. Carrollton, Texas They have a local ordinance regarding soliciting charitable contributions. Charitable solicitation upon public streets is allowed provided the organization obtains a permit from the Director of Traffic and Transportation. Included in the information needed to obtain a permit is the provision that the organization execute a written agreement releasing the City from liability due to injury or damage arising from the solicitation drive. Other provisions of the ordinance state that no person shall walk on the main roadway, and no solicitation shall take place along arterial highways Monday through Friday, lam to 9am and 4pm to 6pm. 1. Dallas, Texas They had a local ordinance regarding charitable solicitation, however it was repealed August 25, 1992. 8. Farmers Branch, Texas The Police Department handles all solicitation permits. No one is allowed to solicit on street corners medians or at intersections. 9. Garland They do have a local ordinance regarding soliciting. It is illegal to solicit on city property and no one is allowed to solicit in the streets. 10. Grand Prairie They do have a local charitable solicitation ordinance and it permits charitable organizations to solicit on roadways as long as they do not impede traffic and have previously applied for and received a permit. specific provisions required to receive a permit state that the organization must file an application 30 days prior to the activity, and provide phone numbers of persons or organizations to receive the funds collected by solicitation. Also the organization must provide a copy of their charter or articles of incorporation and sign an affidavit stating that at least 754 of the monies collected will go directly to the stated charity. The 6 f S ~peAda No ~~1 ~l- O ~I ActmaIteq m ' - 93 I~te organization may solicit only between the hours of gam - m Monday 3b~ Al through SatLcday, and must provide proof of insurance. Peerrmits are issued for not more than 3 consecutive days within a 30 day period and only 2 such permits per calendar year. 11. Lewisville They do have a local ordinance regarding charitable solicitations In roadways. Charitable organizations are allowed to stand in a roadway provided they first register and obtain a permit in compliance with the terms of the ordinance. Specific terms of the ordinance state that solicitation may take place only during certain weekends of certain months and for no more than 3 consecutive days. Soliciting is permitted only at specific intersections of crossings between lam and 7pm. The application f the or the permit is to be filed not less than five (5) days before charitable organization meets the definition aseestaroof tt the blished by the Internal Revenue Service. 12. Plano They do have a local ordinance regarding charitable solicitation on public rights of way. Charitable organizations holding permits may conduct solicitations within the city and upon public rights of way provides no charitable solicitation shall be conducted upon or within the rights of way of any State of Texas street/road or any farm-to-market road. Other provisions state that solicitation must be conducted during daylight hours, for no more than 1 consecutive 24 hour period per year per organization. They must also provide a certificate of insurance, execute a waiver of liability in favor of the City and wear traffic safety vests at all times. 13. University Park The City of University Park does have a local ordinance regulating solicitations. Persons seeking contributions for a charitable purpose must register with the Chief of Police and the Chief of Police will issue a certificate of exemption. Solicitation Is prohibited on any public street, alley, or traffic island. ~pe~da No -0,~ 1 3 1 City of Denton city council Minutes Aaerdalt September 29, Pape 7 9, 1992 ate g _ 3 af'4f Perry motioned, Hopkins seconded to follow the recommendation of staff regarding the wastewater rates. on roll vote, Brock "aye", Miller "aye's, Hopkins "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry 10ayell. Motion carried unanimously. 7. The Council received a report and held a discussion on the solid waste rate study and proposed solid waste rates and gave staff direction. Bill Angelo stated that the proposed ordinance provided for a $0.35 rate increase for residential customers. The State of Texas surcharge for solid waste received at the landfill was being passed on to both residential and commercial customers in the form of a 3.5t charge which would be shown as a separate item on the bill. He presented Council a handout which detailed the rates at the landfill and the areas of increase. There would be two new fees established. It was proposed that the basic disposal fees at the landfill would remain the same as last year. one new rate would differentiate between automobile and truck tires. Another fee would be a charge for "special waste" disposed at the landfill. The proposed rate was consistent with the charges at the DFw landfill and reflected the cost of special handling and administration expenses associated with this type of waste. Hopkins motioned, Smith seconded to follow the recommendation of the Public Utilities Board for the rates on solid waste. on roll vote, Brock "aye", Miller "aye", Hopkins "aye"$ Smith "aye's, Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. motioned, Smith wastes. soenoroll vote to approve the inCL'eases on tires Chew Castleber "aye"", Motion"carri d unanimously "aye"' and Mayor 8. The Council received a report and held a discussion regarding solicitations on the roadway and gave staff direction. Catherine Tuck, Administrative Assistant, stated that in 1988 the Council had received an Increased number of complaints about persons and organizations attempting to solicit business or charitable contributions from the occupants of vehicles at intersections. Groups and individuals were soliciting on numerous busy intersections all over the city, causing traffic problems and endangering the individuals collecting the funds. The Council expressed concern with the safety for those out soliciting and for motorists. In March 1988, the Council passed an ordinance which F Y S Y +gendaNo. City of Denton City Council Minutes Agenda Item September 29, 1992 cc~~ Page 8 Gate e9 _ 38o~'~!f Prohibited solicitation on any street or roadway or be on or go upon the shoulder or median of any street or roadway for the purpose of soliciting business or charitable contributions of any kind from the occupint of any vehicle. At the September 1, 1992 Council meeting, A..an Hempstead, representing the City's fire fighters, requested an exemption to the ordinance on behalf of the Muscular Dystrophy Association. The fire fighters had requested permission to solicit for the "Fill-the-Boot" campaign. Mr. Hempstead had mentioned two Oklahoma cities which made special provision for the annual Fill-the-Boot campaign despite local ordinances which prohibited solicitation on roadways. Tulsa's traffic ordinance did not permitted solicitation from the roadway but their solicitation ordinance appeared to allow it. Tulsa permitted only sworn public safety officers to solicit in roadways for charitable projects adopted by their bargaining agents. The Legal Department indicated that the ordinance should be consistent. Either allow all to solicit on the roadways or allow no one to solicit on the roadways. Area metroplex cities which allow the solicitation on roadways had a permit process which included various requirements. Debra Drayovitch, City Attorney, stated that any time there was an attempt to regulate the First Amendment rights, there was a ' case for litigation, it was very difficult to legally make a fool- proof type ordinance which was not subject to some type of litigation. Council Member Brock asked about the Tulsa law which allowed only sworn public safety officers to solicit from roadways. Would this hold up to a court challenge. Drayovitch replied that the Oklahoma law was very different and it could have been part of a collective bargaining agreement. Tuck stated that the council could repeal the current ordinance and follow the State law or could enact an ordinance similar to another city with strict guidelines. Mayor Pro Tom Hopkins stated that before the current Council repealed the ordinance, members might want to speak to former Council Members regarding reasons for the initial ordinance. They had been concerned about pedestrian safety and vehicular traffic. She suggested that if the ordinance were repealed, the council did not want to be the entity to grant permission for solicitation from the roadway. She felt that everyone should be allowed to solicit from the streets or no one should be allowed. safety issues to deal with when there were indivThere iduals ron mthe roadway. She was particularly concerned with the youth on vendaNo `0 City of Denton city council Minutes 4OenMl f+ September 29, 1992 Oale_ Page 9 ~C ^ r University Drive and how dangerous it was. Council Member Perry asked how fully the current ordinance was being enforced. Was anyone allowed to solicit on the roadways. City Manager Harrell replied from the permitting standpoint, the enforcement was consistent and soliciting from the roadway was not allowed. Some groups had started to solicit on the roadway and had been asked to leave. There were times when the police department did not give a high level of enforcement to this event especially on events such as car washes on University Drive. If Council did not repeal ordinance, staff would do more enforcement of the provisions to not solicit on the medians and would even visit the high schools to talk with groups regarding the provisions of the ordinance. Council Member Chew suggested talking with university students as well as high school groups. City Attorney Drayovitch stated that a procedure could be developed which would not include the council's granting of permission to solicit in the roadway. The State statute allowed a local governing body to authorize solicitation of charitable contributions. Her opinion with respect to free speech and First Amendment rights would be, if the Council desired, that pursuant to the State statute the Council authorize solicitation of charitable contributions. Mayor Castleberry asked what was the City liability in this matter such as someone stepping off a curb and into an oncoming car. City Attorney Drayovitch replied that if the City were sued, it would argue against the city,s liability but that could be challenged. Council Member perry asked if there had ever been a fatality or injury in the City due to solicitation from the roadway. Al Hempstead replied that there had been none documented in the 10 years the fire fighter organizations had been working for MDA. Council Member perry replied that he was referring to everyone who had solicited on the roadways and not just the fire fighters. Council Member Smith asked Hempstead if he had investigated other possibilities for solicitating contributions rather than on the streets. I s, a 9 vend ahaS 4 34 ' agendalty) city of Denton city council Minutes riate September 29, 1992 Page to Hempstead replied that they had looked at other methods but that there was no other way to receive the same dollar amount as on the streets. Previously the fire fighters had raised more money on the streets than in a shopping center. Council Member Miller stated that the fire fighters would use good judgement when going out in the streets but others might not. If a fire fighter came to a car, the occupant might be more inclined to donate but might not be so with others. Julie Shook, Denton MDA, stated that Oklahoma City and Tulsa raised a lot of money for the event in a weekend. There was not another type of event which would raise the same amount of money in a weekend. Joe Dodd asked if the requiring of insurance and the filing of a waiver would eliminate the problems. City Attorney Drayovitch replied that there were certain problems with the enforceability of waivers. With the invalidation of an ordinance there might be attorney's fees for the other side to consider. Bill Burger, MDA, stated that the $1 million insurance policy would cover any attorneys fees. MDA was willing to work with the City in regards to a waiver of liability, limiting the solicitation to cortain streets, limiting hours and days. Nothing had ever been documented for accidents or injuries associated with the MDA program. council Member Miller asked if it would be possible to direct staff to draft an ordinance detailing who would be able to solicit from city streets. Council Member Perry asked who would chose who would be able to solicit. He was not saying that the fire fighters could not solicit in Denton, he was asking them to use a different approach. He was hesitant to exclude some and allow others to solicit on the roadways. Council Member Miller suggested drafting something similar to the Lewisville ordinance. He was interested in how many requests Lewisville had in a year. Restrictions could be made to a point so as to encourage only those who really wanted to do the event. He suggested a further refinement of the ordinance and look at it in comparison with other cities, AQenAa! City of Denton City Council Minutes A,genSeptember 29, 1992 Date page 11 q10 r1~r Council Member Smith stated that the bottom line was that the Council needed to decide if it wanted to have any organizations on the streets. Deciding who or what would come next. Council Member Chew was concerned about the fact that the ordinance was not enforced totally. He agreed that perhaps it would be beneficial to look at other cities ordinances such as Lewisville. Council Member Miller motioned, Chew seconded to direct staff to study other city ordinances such as Lewisville and Grand Prairie to determine how their ordinance worked and their experiences. On roll vote, Brock "aye", Miller "aye", Hopkins "nay", Smith "nay", Chew "aye", Perry "nay", and Mayor Castleberry "aye". Motion failed with a 3-4 vote. 9. The Council received a report and held a discussion on the City's position regarding the Fry Street Fair and gave staff direction. Catherine Tuck, Administrative Assistant, reviewed the history of the Fry Street Fair over the past several years as detailed in the agenda back-up. Council Member Miller suggested forming a task force now to look at the possibility of holding the Fair on Fry Street. He suggested starting the process now to make arrangements for the Fair. Lloyd Harrell, city Manager, stated that a policy question the Council would have to consider was that if the conditions could be negotiated with the Delta Lodge, would it be acceptable to have this event on Fry Street. if so, he could see using staff time trying to negotiate those conditions. Until that question was answered, there was no reason for staff to start those negotiations. Mayor Pro Tom Hopkins stated that she saw no reason to permit the Fair. This group was not even recognized by the University and was not allowed to use University property or to close a street that North Texas maintained. There were too many people for the area during the Fair and there was no way to get in or out of the area. The area was an area of concern for the police department. If the University did not recognize this group she did not know why the council should give them any credibility. one year the Fair was held at Carriage Square Shopping Center and they can not return to that area. The Fair did not work out at the Fairgrounds. She was opposed to spending any amount of staff' time to work out Fry Street as it was too small for the number of rleople who attended the event and it could not be adequately policed. CITY -:COUNCI r Y I ~ M)O Qom"' t s~ r a~ 4 J% aM t♦ pp0 oco~ W49No. DATE: AuguLs " ~ Do CITY COUNCIL REPORT rdp TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: Z-93-013 RECOMMENDATION: P&Z recommends denial of Office and approval of office with conditions. SUMMARY: See the P&Z report. BACKGROUND: 911's response to P&Z's recommendation is attached. See the P&Z report. PROGRAMS. DEPARTMENTS OR RO P AFFFA D: Landolmers in the vicinity of the site. FISCAL IMPACT; None. 4Lloyd ally submitted: Prepared by: ~ Harrell ger 4 Fra H. Robbins AiCP Executive Director Planning and Development AXX00416 ~pendtNo,_ 5 DENCO AREA 9 - 1 - 1 n;PIMIU A ay 1q3 250 S. Stemmons, Suite 260, Lewisville, Texas 75067 eCrf'~~ Phone/TDD (214) 221.0911 FAX (214) 420-0709 • 1. August 19, 1993 Honorable Bob Castleberry, Mayor City of Denton 215 E. McKinney St. Denton, Texas 76201 Dear Mayor Castleberry: As you are aware, the Denco Area 911 District's request for office zoning is scheduled to be heard at the August 24, 1993 meeting of the Denton City Council. I am pure that you are also aware that the Denton Planning and zoning Commission's recommendation to the city council differs from Denco's request. On behalf of the Denco Board of Managers, I would request that the Denton City Council consider a compromise between the district's request and the planning and zoning recommendation. The Board of Managers has agreed to accept the following recommendations from the Planning and Zoning Commissions 1. The property be zoned strictly for office, administrative and professional uses. Any other uses would be prohibited. This restriction would fall within the scope of Denco's intended use. 2. IH35 Setback: As Recommended. 3. Maximum Heights As Recommended. 4. Maximum Building Sizes As Recommended. 5. Street Access: As Recommended. 6. Lighting: As Recommended. The Board of Managers is not in a position to accept the bufferyard requirements outlined in the staff recommendation for the following reasons: 1. The primary reason is financial. The district has had a contract for the purchase of this property since January 6 for a purchase price of $99,000. This falls within the district's financial plan. According to estimates, data provided by the City of Denton staff, the cost to install the recommended bufferyard would be $56,035. This increases the cost of the property by 56.6 percent. The district is willing to purchase the property at $99,000, but not at $155,035. ~Qenda No ` Q AQe Vf Zoning Request tote August 19, 1993 ~a Page 2 2. It is the district's opinion that the bufferyard requirement is not. a primary issue in the zoning case. After meeting with neighbors adjacent to the property, Denco believes that the real issue of concern is the use of the land that Denco may not use. The restriction for office, administrative, and professional use addresses that issue. 3. Denco understands that the City of Denton has an existing landscape ordinance that provides protection for adjacent residential property owners. The district intends to comply fully with the current restrictions. The Denco Area 911 District requests that the Denton City Council consider its request for conditioned office zoning as recommended by the Planning and zoning Commission, less the bufferyard requirement. The district realizes that the council has to decide what is best for the adjacent property owners, the 911 district and the City of Denton in ita decision, just as the Denco Board of Managers has to represent the interests of the 300,000 persons it serves. Thank you for considering the district's request. If I can answer any questions, please do not hesitate to call me at (214) 221-0911. Sincere y, e x ~;4~ Mike P digo Executive Director MLP/vjf cc: Frank Robbins, City of Denton A VvdaNa. U)IJ 4pendaltem 901 Mkt! - PLANNING AND ZONING REPORT Tot Mayor and City Council Case No.s 2-93-013 Meeting Dater August 24, 1993 GENERAL INFORMATION Applicants Denco 911 and Russell Bates Current Owners John W. and Margaret Porter P. 0. Box 876 Sanger, TX 76266 Requested Actions Rezone a 3.463 acre tract from the Agricul- tural District (A) to Office (0) or Office with Conditions, (0 (c)). Location and Bizet At the northern end of Colonial Street, adjacent to IH35N. 3.463 acres. Surrounding Land Use and Zonings North - Vacant; A. South - A house, Colonial, a vacant lot; SF10. East - One vacant lot, 4 houses; SF10. West - IH35 frontage road. Denton Development Plans Low intensity area number 22. +.ndaNo Agvdalte Once Case No. Z-93-013 August 24, 1993 ~D Page 2 SPECIAL INFORMATION Transportations The site fronts IH35. PO proposes that this sitets vehicular access to Colonial be disallowed. Colonial would be closed at its current, northerly dead end. utilities Six inch water and sewer lines exist in Colonial. The site will use the sewer, but extension of a 12-inch water line located just south of Thunderbird along IH35 should be extended for water service, according to master plans for the area. The developer will be responsible for sewer extensions. The Utility Department has proposed the following for the IH35 water line extension: The City will design and construct both the off-site and front footage portions of the line. The size shall be 12" diameter. The City shall pay for design and construction of the off- site portion. The City shall pay an oversize amount (811 to 1211) for the front frontage portion. The Developer shall pay for the design and construction of the front footage portion. Design cost will be allocated on a linear foot basis. Water Engineering will develop an itemized construction cost estimate which will serve as a not to exceed price to the Developer. Water Engineering will coordinate with legal in an effort to utilize engineers estimates in lieu of competitive bidding to establish the oversize participation amount. ~geadaNo ~ age~dalla Case No. Z-93-013 bald `t - August 24, 19936 Page 3 sFECIAL INFORMATION, continued Drainagei The applicant is considering using a dctention pond and locating it adjacent to the house fronting Colonial and adjacent to IH35. The property drains to the southwest. Platting and detailed infrastructure analysis will likely follow zoning. HISTORY In 1973, a petition to rezone this site to GR was recommended for denial by staff and the P&Z. P&Z suggested Office (0) zoning. The General Retail (GR) case was appealed to Council and was denied by council on June 5, 1973. A petition for part of this site to office (0) was filed shortly after June 5th. Staff recommended approval, but P&Z recommended denial, no appeal was made to the City Council. Another office application on the entire site now before the Council was denied by P&Z on October 31 1973. There was no appeal. Issues raised in 1973 included the need to extend Colonial, damage to existing family home ownership, and GR allowing "too much land use flexibility". see attachment 6. Staff originally suggested in January, 1993 PD zoning, but the applicants were concerned about detailed site plan requirements. 911 representatives began meeting with the neighbors on March 16, 1993. The 911 Board invited neighborhood comments in writing and in person at a Board meeting on March 24, 1993. 911 initiated a neighborhood meeting on June 3, 1993. After the June 3, 1993 meeting, the applicant changed their petition from General Retail with conditions to Office. AgfndaNo _90. AgerdaItem_ We - Case No. 2-93-013 August 24, 1993 Page 4 HISTORY, continued Staff invited applicants and neighbors to a meeting on June 14, 1993 to explain this staff report, which recommended office with conditions. On July 14, 1993, P&2 recommended only office uses, deleting uses staff had recommended, and recommended staff's other proposed conditions. There were 17 reply forms mailed on June 10, 1993. There were 19 reply forms mailed on June 23, 1993. By July 14, 1993, landowners of more than 20% of the land within 200 feet of the 3.46 acre tract had protested the rezoning. ANALYSIS The site is located in a low intensity area. The site is allocated 60 intensity trips per acre or (60 x 3.463) 207.28 intensity trips. The 110" zoning request allocation would be 350 intensity per acre or (350 x 3.463) 1,212 intensity trips. The zoning request is not in accordance with Denton Development Plan (DDP) proportionate share policy. Study area #'22 is over-allocated by 13,796 intensity trips or it is 171% allocated. According to DDP policy, this tract should be evaluated according to the "least intense, most logical policy", or by considering amending the study area's intensity area designation, boundary, or trip allocation values. (See attachment 3.) Separation policy is violated. The tract is within 1/2 mile of another non-residential land use, the offices to the south. Thunderbird ROW and two houses separate the site from the existing offices on the south, along IH35. Other than 911 offices, no other specific uses are planned. The applicant is seeking flexibility without future site plan requirements. ~gondaNo 0 Agenda to & Oete Case No. Z-93-013 August 24, 1993 Page 5 ANALYSIS, Continued A summary of the NO" district's standards with the added conditions is Attachment 1. ALTERNATIVES 1. Zone Office (0), as petitioned by the applicant. 2. Zone 110" with conditions drawn from the proposed MXD zoning district such as lighting standards and bufferyards stan- dards to mitigate externalities beyond 110" district standards, as recommended by P&Z. 3. Deny and suggest PD zoning. 4. Deny rezoning. 5. Add additional conditions. 6. Delete or modify conditions. 7. Consider amending the DDP and then consider rezoning. Six votes of the Council are required to approve rezoning to "straight" office or office, conditioned, under the 11201 rule". RECOMMENDATION P&Z recommends rezoning to Office with conditions, O[c). Following are P&Z's recommended conditions: Permitted uses: Office, Professional and Administration. IH35 setback: Building: 40 feet. Parking: 20 feet. Residential setback: 25 feet. Maximum height: Two stories. Maximum building size: 30,000 square feet. (This does not mean that the maximum allowed area for the entire site is 30,000 square feet, but that no single building may be bigger than this.) Street access: IM35 only. ~enUaNo *Imoes" mCase No. Z-93-013 August 24, 1993 Page 6 RECOMMENDATION, continued Lighting: All outside lighting facilities shall be ar- ranged to reflect the illumination away from or shield from any existing residential buildings, or vacant land zoned for residential buildings. such lighting facilities shall distribute not more than two-tenths (0.2) of one (1) footcandle of light upon any existing residential use, or vacant land zoned for residential use. Landscape, screening, and buffering: The following bufferyard standards shall apply: Within an area not less than 20 feet wide, a solid wood or masonry fence at least six feet tall with no less than six canopy and ten understory trees, according to the plant list (Attachment 2), shall be provided on a lot adjoining any residential use or zoning district, between the building and the residential use or zoning district, for every 100 linear feet of lot area between this district and adjacent residential use or zoning district, prior to the occupancy of any building within the district. The trees shall be evenly distributed within the area. An alternative bufferyari, may be considered based on the alternate proposal's ability to accomplish the intent for requiring bufferyards. A plan reflc:cting the alternate proposal shall be submitted for evaluation to the Depart- ment of Planning and Development who may approve or deny the alternative according to the following criteria: An alternative bufferyard shall: A. Provide an equivalent. distribution of vegetation, walls, or berms to ensure that the intent for requir- ing bufferyards is met, and shall ensure adequate area for root development is provided as determined by the Executive Director of Planning and Development, or his designee, on B. Consider existing vegetation located on an adjacent property, the use of berms or other landscape screen- ing setbacks, and the elimination of the fence or wall if an agreement is executed between the adjoining property owners. The zequired instrument shall be +penda AJ 0003 1 agendaltem~-K~ Case No. 2-93-013 August 24, 1993 ~QQ T y Page 7 ASCOKKENDATION, continued executed in the presence of the Executive Director of Planning and Development or his designee. The executed instrument shall accompany an application for building permit. If no building permit or Certificate of Occupancy is issued, the agreement shall become null and void. Appeal of staff decisions shall be made to the Planning and Zoning Commission. The bufferyard would be made only on the edge of a platted lot adjacent to a residential use, not along an unplatted area, or an area not being developed. P&Z's recommendation allows for a use which will be in demand on this site. Single family development will have little demand along this Ili-35 frontage. To protect the existing homes, the recommendation mitigates visual, traffic, light, and noise externalities that are not as well mitigated by the "straight" office district's standards and the landscape ordinance. It may be appropriate to; 1. reconfigure study area 022 to create a study area not so overallocated and/ori 2, change this site to a special purpose IH35 corridor study area. Staff suggested delaying consideration of amending the DDP for this site until the concept of the IH35 corridor special purpose activity area can be discussed in the context of a comprehensive review of the DDP. This DDP review may occur in late 1994 or 1995, given current staffing levels, budget constraints, the Denton Vision project, and other planning priorities. P&Z concurred. ~I agenda No g Agenda I le oeie Case No. Z-93-013 110-r August 24, 1993 Page 8 ATTACHMENTS Attach%int 1. Summary of Office District with conditions. Attachment 2. Plant list. Attachment 3. Site Location Map. Attachment 4. Study Area #22. Attachment S. DDP policy decision tree. Attachment 6. 1973 Staff and P&Z Reports. Attachment 7. P&Z Minutes. Attachment 8. Draft zoning ordinance. AMM IA ~genda~lc ~ ~03~ 4genda tale ATTACHMENT 1 i-k- 5 Nil, 1DoF "Oll Office District PERMITTED USES: Primary keside„*ial Uses Oammu*ity --o~Iop*ovboet#ng- 4ouse Educational institutional & sge^+ ' Us o r {-p iYiS6~-OQOW~• H& w&t--He"s HA9~#~d-~-{~¢t+et,3~---A~2-E'~2 ire trod ,i jiE ~v.i-i-ot.r9t1I0 t#ea t #lC6#a N 3tt8 "e WeerHome--for-Aged enak ~e~--Sus4t+ess--$r-~i'~ade -Utility, Accessory a-id lnoisiental Uses ~leet~~b t~ Rketrioal 'Frans 2''r-1i TetnR*ry i'teld wo ins/~t3~'4eti9R-o€f #ee~st3~}eB~ E9Rt-C8l.-by--$t~ ~ng-;4peetor} F-#-re-Sati©~fwlia PuW4-4a€ety-Sw#4dj,,,q bas-T~r►s:n#sa# -Stat-it>H Hee~e-©eeeapa-tier P€€-6t~eet-Par~# nq--~ r►e4denta l-to-#!a-i t+-t~se 4~ele~t+one-;,=:=~-a off-street Re*ote-pa*k4ftq water-Reser~fei~y-i4ate -Pumping-Stat4ow-or-Ne" npendsNo Adendal~s Date "0" office Distriot (continuedf Recreational and Entertainment uses Courttri~-Cla~ f l't°#~at~}- std t~ {coif- Eeut ae Pub34-e•-Go1€--course panom-iar4c-or-i I ygrotund Publie PI ayflei4-or-6tadlura Transportation Related Use$ Aailrea~ -I--A w R#-ut-ef-May Retail and Service_Typg ses Offices, Professional and Administrative stud#o-for--Phot-ogir%Vher T--Mus-ie#a"rt4st--*r-Health Agricultural Type Uses Ar:'. l~riniv er-F(esp#ta (No ufls or--peog} €orja-er-~ane~ PERMITTED USHO WITH APPROVED SPECIFIC US8 PERMID Educational, institutional Special MM Eemeterj-*r-Nausel*" frater-ftityj -serer Home-Eer-Carr of ~ ei--Nareotie- or--Poyehiat-r4-< Pat#ents U-Wity. Accessory and incidental Uses P4b."e-St}#ingT-6#tegr-yrard~-6eE~al-Bette-er-Fede Radte-arm vial r-#ierow ve-Tow" LT~L~u TrA+L T~~+~L ITT CTf ransoortation Related Usys 14i-r{pert--~artdis~-F-#eld-or-Heliper~ Cerel a~-Parking-{,et-or-stx~et~►re AcendsNo Apendalte 01011 Offioe Distr~ot (oontinureZ Dais Ile" Retail and Service _Ty" _U" Oa€etet~ia lSot~~ari"--er--Fanera l-Pa rior Reata~+tant Commercial Type Uses I YAAD AEOOIRlMEryTai i Front Yards Minimum 26 40 feet. Side Yards No side yard is spaoified for non-residen- tial use except where a non-residential use abuts upon a district boundary line divid- ing such districts from a residential district or when the side yard is adjacent to the street, in which event a ten--¢}6} twenttfivs 25 foot side yard shall be provlidded, Rear Yards No rear yard is specified for non-residen- tial use except where teta#- reese }_*r 4ft4"t 4a4 non-residential uses back upon a common district line, whether separated by an alley or not, dividing the district from any of the residential districts listed, a ninimum of ten +14a* twe. my-five 25 feat shall be provided. !l6IO~T RPa0L71T,~QZs~s .t--exeept-a* " I aa8+ Two stories. h-4e1sQ~re~-~-1~~ _ -r-oseAA4.rty._E4ye,<4JS} OVISis i t vndaNo ©g ATTACHMENT 2 Aaendaite ''Otto PLANT LIST + jQT~G d~Wa9«_NA14 ~e~ ~ C.I!lOPY 1REAS, N3lun Mnr I►f~n~vwt ddatica x ~d zo ~ fW 'lndl~ot~ rr. 30~ !A' orr um one" As4diua0 dlsddwa SO Apr ~ W90A 14944 Dort 3rarv1ldestatvs w 30r Iuet t?ak Quemy saer*tae" P3' 43' tiul Caddo wpb Aar "tWr vw. V" 60r t dp Oedu 04 mmw allA004 ri' i0r ous 01thqUA& Oak &WVPart SAadf tdaters Iced Cede Aw *e daft x 40' by mse %mi ma &W 6ude sm x W. 3d fw 0"0 &&n #&I and Lvidea mwum pomlras'PatY SO 401 Part Zbk Panlded Golds gale Tt" Ro."ftiu Ookvlaoa 33' 30' tw ?4"4 Qu nr um.ardl m w ~ >iFtWWd Oak ~ w lkas Taw Am Oak Waters $600" S+ wd drumawodr a W ~ turvPcrt VA4 I UNDEPSrottY 7RW as 1Srede Isrm". %4 b" w 1d sus Csaaert tartern Ace cedar Aunt Sou pen+a rsr~ annrdP x 33' If Dedduow Hotly (AoaaumMw) Oa deddus x 13' IV Swy0664 twS Red Saa w4ft edub 3V at 3V w out fbwa{no Qabpgb tdalw kYb~ 3d !Ord Plowatq P" a bmw per" 1! IV ~ Yfodeae eya Veptadl, apeda+ w ' w 1401104 ofur PMtd a+cxfO tWVS~+dt Oldasemti et 3tak" RAW GnL tawd*,A var. kun* kkuboameofSe0*" ar SIP ow WO Myrde Upke covers x IV lop Lwhn 0$14 Yaupeo Hothr Oa "at" x I3' IV Od*C a 1100dn4 I'60dnla kmiam P I3• 13' tLaySaada Pates Hoar tlaaamWn x IV !d Suollt.+da A ~ PD PD 122 I SF•10 , Lt A1F•I x' A i GR LEGEND ~ Vac:,m 7„1-1 Single Family SURROUNDING ® Muld Family LAND USES ® office AND 0 CommerciallRaail ZONING DISTRICTS M Wdical 4r 7Aming DlHrio Boundary r. c; Waler Line gendaNo +cleadaItem L ■ 12'Walcr Line lift I bed ~/G s A4406aNa ~'~-031 gig ATTACHMENT 4 to r7jKtlWIl?V ARIA • 22 site J})}Q ACK96 ...~„r e / IOUNDART DRICRIFTION I~ lasts bonnie o u • xeatl IN-3S Rocthl Payne Drive projected to 1-I1 Scuthr North boundaeies of Intensity Areas III and III and 410;,1 U9 360 a4 ~F 1 ' 1 r rl I1, J i 1 PAYNr DRIVI - - - - - - - - - - - - - - - - 1. i 1 V i 46 N , I It01xAT 340 ! J .1 ~ sir oY la w ICALR 1 0 1000 2000 ` 164 WOOL 12 Of*#* F04 MrAS X p a cendaNo . C- .4-1..~ ~aendaitem ~1S . Ole X/~ LAND USE MANAGEMENT INFORMATION SYSTEK PLANNING AND DEVELOPMENT DEPARTMENT j CITY OF DENTON sit area ......._r.. (to survey so1 22 neel Type I'Ow 6686 Intsnslty tr! s iaty Descriptlont p /Ao 60 Northi Payne Drive projected to Iris t 01/05/92 Eas Ssti t N. Page of lnt.areas 121624 and along U Bonnie Bras westt IH-3S r .................r.............r............r.rr... use EXISTING LAND Use ;ORY UNITS ACRES INTENSITY CURRENT 2ONINo DEV1cLOPkE---. ....................r. ACRES INTENSITY r.CRE9NNED sr~ UNITS SIT 12 6.92 120 0.29 r._.r0. 3>16 78 31.25 780 5.8 0 >10 111 23669 1110 17,27 725434 4.83 ° 0 SY-7 1 0.16 10 16 160 {OMES 0 0 0 0 0 C 0 0 .X 0 0 0 0 0 0 o ° ° o a o 0 i2 72 5.56 0 0 0 AET 576 392 9 0 0 7.3 4875 1.96 24.9 , 's 0 2.57 899.5 9005 8882,5 6,3 418 8 3584 IrNAL O 0 0 p 0 0 0 1095 r 9 0 O 0 ° 0 0 ° 0 SPACE 0 0 0 0 0 0 0 0 4PORT O 0 0 0 0 O O C. 0 15.79 0 0 0 O 0 0 0 0 AT 0 229.64 0 165.36 0 0 0 0 ° ° 0 0 ° 4 - ...r..r..r Y r....._...0 271 0 . .._..r..r...._.Y323....................... 08_.r.r0371195 4 7050 36.03 6/ 7839 INTENSITY CALCULATIONS 32308 times 23 Trips alyy locare& atedttoaexistinq land uses (bult) 60 193 3 Trips allocated to current zoning incl. PiDs (not built) 8371 71 4 Trips allocated to vacant lands net toned 5 Estimated unallocated intensity trips plus m nuo zoning 19922 Ayric 6 Percentage of intensity trips allocated (1)m nus(?)+(x)4(4 .13796 r........................... 171 rr.r.rrrY..................... I IIq~Aw_~ NAM i TAM M Mw YMni" AM VN Ab"oW Yes Yes " NWOW Z'"`'0 No a~.w« o..~ r.~r AM oMr«wwM MWO M AM MW AM BY *WOW flv ArWo k wA*v Uwdrl Nw I"" ~ WAA ft to Iwo 1a Arw DIMwMN~nrN few NWW" TM a • As 1w• IOaJ001Mr l.Ordtd~ s 1. Acerb Mh.lvvww n Unwwf TMymphj x Un+w~AMd ]C V"A4 Z 0" pokis N•yNMiM hiY. b.. i. oa« $ww i.wd LOOK b"hia. Leebw 1w H /wr1And"k OWN N i I ' I AmW Hn e«w.r owr wrr, way:«w c.., c.~wowM i ~+w. ow wrlw AAANew ~ ~ r, Agenda No Agenda ftem ATTACHMENT 6 G~ COMMUN1TYMDEY£LOTPMENTROEppgfPENT TO THE PLANNING AND zON1NG COMMISSION MAY 2, 1973 IDENTITY: Z-119; A request by Mr John Porter to rezone (A) classific iaton to a General Retail (o erty from an Agricultural LOCATION; ciassiflcatlon, I~ This property is situated be Colon I al Drive connects with toes preeert , land is approximately 3,5 acres, y onuthessouth siderntThetarea3of and LC D*ENDAT10~. The Community Development Department recommends that this request disapproved for the following reasons: be { 1, A single family (SF-10) zone and development is exfstin9 adjacent to this property on the south and east, the conflict in land use between the two different zoning t detrimental to the existing single family homespes would be generalrretail C' assifi ation just southpofoGree wa Cl for a Estates, y Club w , ~sm4a No < ' agannallem~ ~ lS RECOMMENDATION FROM THE PLANNING AllD ZONING C0MIS5I011 TO THE CITY COUIICIL JUNE 5, 1973 IDENTIM Z-1191 An appeal by Mr, John Porter to rezone property from an Agricultural (A) classification to a General Retail (GR) classification. LOCATION; This property is situated between Greenway Club Estates and Interstate-35. Colonial Drive connects with this property on the south side. The area of land is approximately 3.5 acres. RECOMI4ENOATI ON; The Planning and Zoning Commission recommends that this appeal be dis- approved for the following reasons: I, A Single Family (SF-10) zone and developmwnt is existing adjacent to this property on the south and east. The conflict in land use between the two different zoning types would be detrimental to the existing single family homes. 21 Approximately 16 acres of land was approved recently for a general retail classification just south of Greenway Club Estates. 3. The Commission felt that the Agricultural (A) zone limited the use of the property, whereas the General Retail zone would permit shouldmuch restrictsandflexibility. theThey requestu99inttethat rms ofeanpetitioner one. TOTAL REPLY FORMS MAILED (15) a Benda No _ 1 G 3 / 4gendaltem ~~5 E STAFF REPORT Iate r AUGUST 1, 1973 A request to change zoning from an Agricultural (A) classification to an Office (0) zone classification, LOCA, TIONi This propertyy is situated between Greenway Club Estates and Interstate-35. Colonial Drive connects with thia property on the south side. RECOMMENDATION] The Community Development Department recommends approval of this request for the following reasons: 1, On May 2, 1973, this same property was brought before the Commission as a General Retail request. The land area was ap roximate11 gg cr e, The land area has been reduced to ap~roximatel; 3/~i o an acre. 2, The Interstate Higghway (I-35) causes a more extensive land use to exist at tf~is location, other than single family, 3. The extensiveness of an Office zone would not cause an extreme use of land in rolation to a single family zone. -2- Date RECOMMENDATION FROM THE COMMUNITY DEVELOPMENT DEPARTMENT TO THE PLANNING AND ZONING COMMISSION OCTOBER 1973 IDENTITY: 2-1214 A request that the zoning be changed from the Agricultural (A) classification to the Office (0) classification. LOCATION: This propertyy is situated between Greenway Club Estates and Interstate-35. Colonial Drive connects with this pproperty on the south side. The area of this land represents 3 acres more or less. RECOMMENDATION: The Community Development Department recommends that this request is premature and should be disapproved for the following reasonsi 1. This request, if approved, could prevent the extension of Colonial Drive to the north across this property. The Community Development Department has continually stressed the need for the extension of Colonial Drive,and no provision for extension has been made, 2, If Colonial Drive is not extended across this property, then traffic handling for this area as it develops would have to be shifted to Greenway Street, Homes, ranging between $30,000 to $35,000 exist along both sides of Greenway street. 3. A General Retail (GR) zone for a retail and office development is existing to the south of Greenway Club Estates on an a roximate 20-acre tract. A continuance of rezoning property for office and retail uses without considering needed services for the area as it develops can only damage the existing single family home ownership. a u i i I wdsNo ~aondalter~ ~~s~'~2/1 Planning ATTACHMENT 7 A Plnnlnq and Zoning F T,2 Y J uly 11, 1993 D R Page 5 Denton. Mr. Cochran asked if he intended for the tea room to be part of the main plans for the stricture, or an antique shop. Mr Briggs said the plans were to have both. The tea room was to complement the antique shop, They wanted to serve finger sandwiches, cookies, and cakes, but they were not going to do that right away. I Dr. Huey asked about the parking. She said it was he recollection the lot is a great deal higher than the retail center next to it, She asked it there would be any barriers or protection. Mr. Briggs said he wanted to widen the drive and make the parking area extend back to accommodate 13 cars, It would be landscaped and not be made to look like a landing strip, I Dr. Huey asked what kind of barrier would be put up to protect cars in the parking area next door. Mr, Briggs said there would be additional retainers and plants. IN FAVORS None IN OPPOSITIONS None The public hearing was closed. Mr. Cochran if the tea room could be advertised in their signage. i Ms. Mitchell said no, the tea room could not be advertised on any signage for the location. Mr. Cooper asked if this use would not be a disallowed use for retail shops, Ms. Mitchell said an Antique shop would be an approved use. Mr. Glasscock made the motion to recommend Z-93-018 with conditions as recommended by staff, Mr. Cochran seconded and the motion carried unanimously 5-0, II. Hold a public hearing and consider a rezoning a 3,163 dcra tract of land from the Agricultural (A) district to the Office (0) or Office with conditions (o). i i I I i tt9aNo `~..r. S'3E Minutes Date Planning and Zoning a July 14, 1993 Page 6 Public hearing was opened. STAFF REPORT= Mr. Robbins gave the staff report. Mr. Robbins reported there were 17 reply forms mailed on June 10, 1993. One of the property owners did not get notice, because of that, 19 reply forms and notices were mailed a second time. Four notices were received in favor, (two stated office use only), two replies were undecided and ten were received in opposition. The response received did exceed 201 which will require a super majority of six votes of the council. The site is located in low intensity area number 22. The proposed use would not over load the infrastructure that is in place. There will be some requirements of the developer. The site fronts IH-35 staff is recommending that access not be allowed on Colonial, but only to IH-35. Study area 22 is over-allocated by 13,796 intensity trips. It is 1711 allocated. According to the DDP policy, the tract should be evaluated according to the "least intense, most logical use. The separation policy is also violated. The tract is within 1/2 mile of another non-residential land use, the offices to the e.,uth. The Thunderbird ROW and two houses separate the site from the existing offices on the south, along IH-35. Other than 911 no other uses are planned. The applicant is requesting some flexibility without future site plan requirements. A petition to rezone this site to GR was recommended for denial by staff and the P&2. It was denied by Council on June 5, 1973. P&2 suggested rezoning to office. A petition for part of this site to Office (0) was filed shortly after June 5th. Staff recommended approval, but P&2 recommended denial, no appeal was made to the City Council. Another office application on the entire site now before the commission was denied by P&2 on October 3, 1973. There was no appeal. Issues that were raised in 1973 included the need to extend Colonial, the damage to existing family home ownership, and GR allowing "too much land use flexibility". 911 began meeting with the neighbors on March 161 1993. The 911 board invited neighborhood comrsnts in writing and in person at a Board meeting on March 240 1993. After the June 3, 1993 meeting, the applicant amended their petition from General Retail with conditions to Office. Staff invited applicants and neighbors to a meeting on Juno 14, 1993 to explain the staff report. Staff originally suggested PD zoning, but the applicants were concerned about the detailed site plan requirements. (O . 1 i ,gendAa gendaitemr & sL-~ 4 hie Minutes Planning and Zoning July 14, 1993 Page 7 Some of the concerns of the neighbors were as follows: 1. If zoned GR now it will open the door for other retail land uses later on. 2. opposition to any retail in the area. 3. Transitional land uses. 4. Development pressure in the area. 5. Concern over the proposed retention pond not being kept up and mosquitos. 6. Staff should not encourage GR because it is to a low intensity area. 7. The property between the two office buildings would be useless for residential purposes. S. The dumpster being unsightly. 9. Stated preference for office zoning with conditions. 30. What would happen to the area that 911 does not use. 11. Height requirements. 12. Easier access to the south. Staff recommends rezoning to office with conditions, 0(c). The conditions are as follows: 1. I11-35 setbacks Building 40 feet. No parking within the first 20 feet. 2. Maximum height: Two stories 3. Maximum building size: 30,000 square feet. 4. Street access: IH-35 only. 51 Lighting: All outside lighting facilities shall be arranged to reflect the illumination away from or shield from any existing residential buildings, or vacant land zoned for residential buildings. Such lighting facilities shall distribute not more than two-tenths (0.2) of one (1) footcandle of light upon any existing residential use, or vacant land zoned for residential use. 6. Landscape, screening, and buffering: The following bufferyard standards shall apply: Within an area not less than 20 feet wide, a solid wood or masonry fence at least six feet tall with no less than six canopy and ten understory trees, shall be provided on a lot adjoining any residential use or zoning district, between the building and the residential use or zoning district, for every 100 linear fort of lot area between this district and adjacent residential use or zoning district, prior to the occupancy of any building within the district. The trees shall be evenly distributed within the area. An alternative bufferyard may be considered based on the alternate proposals' ability to accomplish the intent for 7. f e ArdaND. Date_ _ ~~93 Minutes Planning and Zoning July 14, 1993 Page 8 An alternative bufferyard may be considered based on the alternate proposals' ability to accomplish the intent for requiring bufferyards is met, and shall ensure adequate area for root development is provided as determined by the Executive Director of Planning and Development, or his designee. 7. The building setback adjacent to the residential district must be 25 ft. (2 1/2 times what is required). Mr. Cochran asked the width of the lot from IH-35 to the residential property. Mr. Robbins said it was about 322 feet from the right-of-way of IH-35. Dr. Huey mentioned that the residents did not have good access to the south except IM-35 and Bonnie Brae. Mr. Robbins said better across to the south would not be affected by the project. Dr. Huey voiced a concern about security for the people who would work there because of the lighting restrictions. Mr. Robbins said security lights could still be installed under the lighting restrictions. PETITIONER: Mike Pedigo, Executive Director of 911, 250 S. Stemmons, Lewisville, Texas. Mr. Pedigo explained they were requesting a zoning change to be able to purchase property for their office facilities. He gave a brief history of Denco 911, and explained that they services 33 cities and the County. 911 is governed by a board o_° 5 members. Two of those members are appointed by City Councils, two by County Commissioners, and 1 by the Fire Chiefs Association. Denco 911 is a non-profit organization. They currently have 4 full time and 1 part time employees. The current office is about 2,200 square feet. The last few years the district has been involved in some strategic planning for the future. All options were weighed concerning leasing a facility as opposed to building one. Mr. Pedigo stated that they were responsible for public education and training, so they were also looking for a couple of thousand square feet for training facilities. The training facilities would be used mainly 8-5. The training would only be held a couple of times per mo:.th, and there would be a maximum of 20 people. He explained that the 911 board had looked for the best piece of property to meet the needs of the area and be easily accessible to all members. a Agenda No ,r _ a 4gendaitem e, Minutes Date j" Planning and Zoning July 141 1993 Page 9 He also mentioned that there were budgetary guidelines that they had to stay within. The plan has been to buy the property and plan to Occupy the building January of 19971 but they also needed flexibility. They located eleven pieces of property and narrowed it down to the site that has come before the Commission. The purchase will be contingent upon the zoning change. Mr. Pedigo said they had met with staff to discussions options. Staff discouraged straight zoning and the 911 district felt that they were not ready at the present time to do a planned Development. Conditioned zoning was also discussed. It was decided the best option would be to request office zoning because the district felt that it would be the best way to serve the area. The 911 district hopes that the case will stand its merit. It is a good proposal and it would be done responsibly. Mr. Pedigo said that if the conditions that had been recommended by staff were approved it would l1ait their flexibility. He stated that they were requesting straight Office zoning. He also stated that they felt that the area would never be used for a residential area. MR. RUSSELL BATES: 1300 N. Locust, Denton, Texas, of Architectural Collectives. Mr. Bates said he became involved with Denco 911 the first part of May as a site planner. Mr. Bates said that it had been very hard to get everyone together for several neighborhood meetings, and without everyone present it was hard to do any negotiating, After the staff and the neighbors struck all of the uses that they were against it left very little that could actually be done with the property. He said he would challenge anyone to say that the piece of property in question would ever be a residential area. The 911 district looked for the best and most practical use for the property. The Denton Development Plan addresses growth and says we should balance the growth in different areas. He asked for the commission to look favorably on the project, and to consider all aspects, He said that he felt that Denco 911 would be good neighbors and they had gone above and beyond what should have been called for, Mr. Cochran said, 1' Mr. Pedi o you currently use, and how many youmentioned you willuneedpfor the training facilities, but you did not mention how many square feet would actually be used for office space, Mr. Pedigo said approximately 4,500 square feet would be used for the office and training. He also mentioned that some time in the future there would be a communications center going in. That was the main reason Denco 911 needed some flexibility. Mr. Cochran asked if Denco 911 was a non-profit organization. !k a 4 AgandaNo - -i _ i AgendaItem,-*-, Minutes Date z:-r 904 Planning and Zoning July 141 1993 G Page 10 Mr, Pedigo said yes it was. Mr. Cochran Leked if 911 intended to build large enough to lease out spaces to others. Mr. Pedigo said they were not planning to lease spaces at the current tine. Mr. Cochran mentioned that parhaps some of the neighborhood opposition came from not knowing what was going to go into the area besides 911. Mr. Pedigo said they were not land speculators. They might use all of the property, but if they did not they would have to market the rest. It was also an investment. Mr. Cochran asked how big the tract was. Mr. Pedigo said it was about 3.6 acres. Dc. Huey asked what percentage of the property 911 was planning to use. Mr. Pedigo said maybe half or a little more, but they were not actually in the developing stage yet. Dr. Huey asked about the lighting. She said she was concerned about the safety of the people who may be to the building after dark. Mr. Pedigo said the parking lot light:, should provide enough security and still stay within the lighting restrictions. Dr. Huey asked if they were concerned about the IH-35 access. Mr. Pedigo said no, the access did not concern them. Chairman Engelbrecht said it was his understanding that 911 was asking for straight office zoning for 50,000 at., but they were indicating that they would use about 5,000 of. He asked what they intended to do with the rest. He also mentioned if they were non-profit they could not be involved in land speculation, Mr. Pedigo said they were not speculating on the land. They did not actually know at the current time how much of the property they would need, but whet they did not use they would sell. it 3~endaitem ate d"' Minutes JG Planning and Zoning July 14, 1993 Page 11 Mr. Engelbrecht asked why they were opposed to buffer yards. He explained that the City will be going more and rore to the use of buffer yards in the future. Mr. Bates said that Denco 911 was getting hit with a double whammy. They were being told they would have to go office with restrictions and have buffer yards . An office district does not require buffer yards. Staff has proposed the requirements for a MXD zoning. As far as lights, you will get more light from a street light than from the lights in the parking area. Mr. Cochran asked if any of the neighbors had suggested zoning only the area needed by 911 and let other developers go through the process. Mr. Pedigo said their intent was to purchase the property and if they did not use the entire piece if property, they felt that they would be able to screen the people coming in as to the impact they would have on the area, and they would have to meet the same requirements Denco 911 had. IN FAVOR: BRUCE ZINDELL. Mr. Zindell explained he was the realtor that represented 911 in their search for a piece of property. He explained they did not look just for land, but also a building that would meet their needs. We think we found the property that will meat the needs of 911. There would probably be some land left after they accessed their needs. Mr. Zindell stated they are not a developer. They want to know they could build on their property for what aver their needs might be. We looked at the pattern, the economics, the office to the south of the residents and raw land. He pointed out there are no residential areas along IH- 35 exceppt in Lewisville where some older homes were rezoned commeroial. He said he did not feel that the area would ever be a residential. He said his job was to find them the beat property for their future needs. CHUCK CARPENTER: 1112 Pennsylvania Dr., Director of the Denton Chamber of Cotmerce. Mr. Carpenter said he was interested in what goes on along 111-35. He said the land use seems to be consistent with the area and we are here to develop and encourage growth. In 1990 we secured the Fema headquarters. Peterbilt is putting in their national headquarters. Denton is gradually getting several corporate headquarters. There are 33 cities represented by 911. He said he felt 911 had a reasonable request and it would be a positive move for the city. He said he would appreciate favorable consideration. t. A Agenda I te We -ZL'~ y Minutes Planning and Zoning C July 14, 1993 G~ Page 12 Dr. Huey asked if Mr. Carpenters support was for straight office zoning or the staff recommendation with conditions. Mr. Carpenter said he would support the applicant as they applied. He explained he was sympathetic to the neighborhood but he wanted to make it happen. He said he understood the commission had some tough decisions to make, He said he would urge the commission to help make Denco 911 feel welcome, chairman Engelbrecht said he also felt that 911 was a desirable operation but there are other issues. The 40 ft setbacks for one and other things that would impact the residential area. Chairman Engelbrecht said the zoning case actually deals with the piece of land not 911. Mr. Carpenter said he would have faith and confidence in the applicants. Mr. Hucek said the question is will the Office with no conditions be appropriate or office with conditions . You should not look at the possibilities of what can or might be done or who can make money on it, they should just look at the best possible growth and the reasons for it. IN OPPOSITION: JOHN SCOTT, 2123 Glen Garden Drive, Denton Texas. Mr. Scott said he represented a group of neighbors that have met with the staff and the developer. He said they did not oppose the location of 911 in any way. The issue is that a small portion of the property will actually be used by 911 and the remainder of the property will be sold. He explained the area was not the principal access for the outlet mall. He said he would also liYe to thank the gentleman from 911 for discussing the concerns of the neighbors. He said he would like to turn over the floor to several members of the neighborhood. JENNIFER WALTERS# 2105 Colonial, Denton, Texas. No. Walters said she lived adjacent to the property. The neighborhood is concerned about the negative impact on the area. There are three homes that will be sandwiched. Fie. Walters said they would be losing money on their property if the office zoning gets approved. She said she and her husband would not have purchased the property if they had known it was zoned Agriculture instead of SF-30. They were told by the Planning Department that it zoned SF-10. Several of the neighbors have spent several thousand dollars for remodelling, Homes have ` I kgentlalcem~ Minutes pale { Y~4~ 93 Planning and Zoning July 140 1993 Page 13 been negatively impacted by the NS district that is in place currently. The unknown is a main concern, To who or what 911 will sell their excess property will also affect the neighbors. 911 has not done a site plan. We do not want this area to be like other areas that are surrounded by commercial property. We are requesting that the commission deny the petition. Ms. Walters mentioned that Mr. Smith and his family have to look at a dumpster every day. It is outside of their window. The dumpster is not screened. Mr. Cochran asked about the misconception that they were told that the property was zoned SF-10. Ms. Walters said it was never zoned SF-10, They bought with the idea that It was zoned for residential. GEORGE SMITH, 2101 Colonial, Denton, Texas. Mr, Smith said he lived two houses south of the property. He sid he has lived there 21 years. Mr. Smith said he was overwhelmed at the effort the staff had spent tolling the neighbors that it would be prestigious for 911 to be our neighbors. I believe we could do better. 911 said that they would be good neighbors if we agreed to the request for GR, but the minute that we refused they said they would request straight zoning and build a fence around the property. He said they were not paying taxes and hen did not understand why the planners were pushing. In order for the neighbors to recoup their loses they should rezone their property to commercial and sell. He said they did not want to sell, they want to live there. We have no guarantees that we will have good neighbors like 911 says they will be. There are other locations in the area which could offer them numerous opportunities. They do seem like speculators. They are not just wanting to offer services to t he city. We do not feel that they should be able to come into city seemsetoibe Iareanss and inibringingrinabusiness properties. in at all cost. MICHELLE WINSOR, 2100 Colonial, Denton, Texas, Ms. Winsor said her purpose was to express the concerns of the neighbors. In 1973, Community Development requested that a zoning request be denied. The neighborhood is much more stable and has expanded. The staff also says the separation policy is violated. Those of us that oppose the rezoning feel that the tract of land should be left for the most logical use which would be SF-10 which is currently there. She stated that the neighbors were opposed to the rezoning. DWAIN VANCE, 2124 Glen Garden, Denton, Texas. Mr. Vance said _i . e Agenda No Agendallem'/-V~ (bte Minutes Planning and Zoning July 14, 1993 i Page 14 he agreed with everything the other neighbors said. He explained what they were most concerned about is the area that will not be used by 911. We do not know what they will do with it and we have no confidence in what might be. Somethingg was said about various economic issues. The quality of life is also important There is no reason to disrupt the residential area for business purposes. chairman Engelbrecht asked how the neighbors feel about tho staff recommendations which would place restrictions on the Zoning. Mr. Vance said at the neighborhood meetings the neighbors were invited to strike any use they did not want. He said he was opposed to any commercial development. JOHN COOPER, 2120 Glen Garden, Denton, Texas. Mr. Cooper said he would like to express opposition. The Denton Development Plan predicts Payne road as the dividing line between residential and commercial. The fact that the hospital will be moving and there will be several office locations that could possibly meet the need of 911. The hospital property is only 1000 yards from where they want to buy, and it is zoned and ready to go. It gets down to dollars. Why vas that piece of property the best. The decision that the commission makes could mean hundreds of thousands of dollars. Even out of the neighbors pockets as well. He also mentioned a piece of property across from the fire station that was already zoned. JOHN HICKS, 3011 Thunderbird Dr., Denton, Texas. Mr. Bates said the land is dormant. He said he had lived at that location for 19 years. The neighborhood is well developed, established and well kept. He stated that he did not like the dumpster outside of his window. He said he just wanted to state his objection. JOHN SCOTT, Mr. Scott said his one objection to living in the area is the 1/2 mile ride to the interstate is now 3 miles long. He said he and his family had discussed moving, but they like the neighbors and the location, He said they would like to keep it as nice as possible for as long as possible. He explained that his property would back up to the property that 911 would sell in the future. If the zoning passes it will be money off the value of every house and will ruin the resale value of the homes. REBUTTAL: Mr. Russell Bates said that 911 moving into the neighborhood would be the best thing the residents will ever get. They are governed by a board that is made up of I e 4gendaNo ~ ~'-"off-. AGodaltem Date Minutes J Planning and Zoning July 14, 1993 Page 15 volunteers. They will be responsive to the needs of the area. Mr. Bates said he would like to ask the neighbors if they had it to do over would they build their homes in that area. He said whether and organization was tax exempt or not they still had to pay taxes of some sort. 911 would also have to use the service road for access . Price is also a consideration when you buy a piece of property. If they go 1000 yards up the road they may not be able to afford it. I don't want to see the neighbors or 911 badgered. He asked for the commission to look only at the best use for that area. Mr. Pedigo said on behalf of the district, he would like to thank the commission for the consideration. He said he understood that the commission would have to balance the wants of the neighbors and 911 and would like to request a favorable decision. Dr. Huey said staff recommended that there be conditions to the Office zoning. She asked what that would mean to the plans for 911 since they were requ)sting straight zoning. Mr. Pedigo said he has no authority to make a decision. It would have to go back to the board so they could look at how that would impact the purchase of the property. Public hearing was closed. STAFF COMMENTS., Mr Robbins said there had been some comment about a 30,000 sf. limit on size. He explained there is nothing in the ordinance that limits the size. Staff put that in as a condition. There are no standards on lighting in the straight zoning. The lighting restrictions is staff recommendations as condition. The dumpster that was mentioned was placed there before the screening went into effect. The ordinance requires screening and the dumpster would not be seen. Mr. Cooper asked if there has ever been any interest by developers concerning residential plans for the area. He also asked if the 30,000 sf. size could be several buildings. Mr. Robbins said yes, it would allow several buildings, but no single structure that large. Dr. Huey asked about platting. Mr. Robbins said platting would have to be done before building. t s 4genda No ~ ~ / Agendallem ~ L-- 111 -112-- Date Minutes Planning and Zoning July 14, 1993 Page 16 Dr. Huey asked if the commission recommended approval and the council approves 0(c) and the 911 board decides it would not buy the property would the zoning would remain in effect. Mr. Robbins said yes, the zoning would remain. Mr. Cochran asked what the size of the largest building that could be built in a straight office would be, Mr. Robbins said it could be the entire area of the lot X 20 stories. Mr. Cooper said an example of offices built next to a residential area that worked out well was the Moore building. Dr. Huey asked if the commission could restrict any use except office. Mr. Robbins said yes, they could strike all other uses. Chairman Engelbrecht said it was a difficult case because we want to encourage businesses like 911 to establish in the area. We also have a strong responsibility to the neighborhood. He said he was comfortable with the transition from residential to office with conditions. Mr. Glasscock asked if the commission denied the request and recommended PD zoning would they have to go back in and reapply. Chairman Engelbrecht said yes. Mr. Engelbrecht said the staff recommendation was good and it would allow 911 to come in, but whether they come in or not is not the issue. With the conditions and the buffer yards that it would take care of the concerns of the neighbors. The buffer yards are out of the MXD zoning specifically for cases like 911 where businesses are located next to residential areas. Another concern is the corridor along IH-35. The 40 ft, setback will also help to address that concern. He said he could support the request as recommended by staff. Dr. Huey said it is a very difficult case. She said she would prefer the 911 offices get to go on. She also had no problem with it being on the site. Dr. Huey said she did not feel the commission should address or approve the zoning without conditions. If 911 can not or will not take it with the conditions, thi land would have been zoned for some type of business that is not known m Agenda No Agendailem_ Date ~'-2 Minutes{! Planning and Zoning July 14, 1993 Page 17 Mr. Bucek said whether 911 comes to Denton should not be the issue. If the commission did not feel the area would ever be developed residential then they should vote for the next use. The commission should look for the best use for the area and the land. Mr. Cochran made the motion to deny 2-93-013 with the recommendation that the petitioner re submit for Planned Development zoning. The motion failed for lack of a second. Mr. Cooper made the motion to recommend to council to accept the staff recommendation but restrict the use only to office, administrative, or professional. Mr. Engelbrecht seconded and the motion carried (4-1). Mr. Cochran was opposed. Chairman Engelbrecht moved to recommend denial to council of straight Office zoning of Z-93-013 as requested by the petitioner. Dr. Huey seconded and the motion carried unanimously (5-0) IV. Consider the preliminary and final plats of the Simmons Addition, Lot 1, Block A. The .2489 acre lot is located on the west side of Fulton Street between Congress Street and Grace Temple Avenue. STAFF REPORT: By Owen Yost. Mr. Yost reported that t,ie .2489 acre lot is located on the west side of Fulton Street between Congress Street and Grace Temple Avenue. The site is currently vacant and has been proposed for a two-family residential structure. There are no public improvements needed. The lot is located in a duplex (2F) zoning district. All city services are available. The plats conform to the minimum requirements of the Subdivision and Land Development Regulations; Chapter 34 of the Code of Ordinances. (Mr. Cochran had to leave the meeting at 9:20). RECOMMENDATION: The Development Review Committee recommended epproval. Mr, Glassock made the motion to approve the preliminary and final plat of the Simmons Addition, Lot 1, Block A. Mr. Cooper seconded and the motion carried unanimously (4-0). V. Consider the preliminary and final replats of Lots 20 and 211 Block 35, Southridge East (Phase 1) Addition; into Lot 20R. The .459 acre tract is lo%A ted on the southoide of Gatewood f +QenOA Iti9 ~ 3/ 49eo0altem ~_.'~S o~~ _ C17YolDENTON, rEXA3 MUNICIPAL BUILDING / 215 E. MCKINNEY / DENTON, TEXAS 76201 MEMORANDUM DATE: August 24, 1993 TO., Mayor and City Council FROM: Frank H. Robbins, Executive Director Planning and Development SUBJECT: 911 Zoning Case The applicant has requested that we show these to you. ra H. o ins AICP db Akk00409 8171666-8200 D/FW METRO 434.2529 n I i ' Y Y DENCO AREA 9 - 1 - 1 DISTRICT 250 S. Stemmons, Suite 260, Lewisville, Texas 75067 1 Phone/TDD (214) 221.0911 FAX (214) 420.0709 Agondako r1:1 Ageodalle March 8, 1993 Gales 'L_:_ Mr. Barry R, Walters 2105 Colonial Drive Denton, TX 76207 , Dear Mr. Walters; The Denoo Area 9.1.1 District is a special purpose district created by the Texas Legislature and confirmed by the citlzens of Denton County to Implement and administer the Enhanced 9.1.1 Emergency Communication System serving Denton County and the City of Carrollton. The Mission of the Denco Area 9.1.1 District Is 'to establish and maintain 9.1.1 as the prlmary emergency telephone number for the Denco Area 9.1.1 District and enhance the ability of Ioe41 governments to respond to calls for emergency help'. In order to provide the facilities for tralning and office space necessary to achieve its mission as well as assure long-term financial stability, the District's Board of Managers has opted to purchase 1 property In 1993 and build facilities In 1996. The District has identified a tract of vacant property immediately north of 2103 and 2106 Colonial Drive in Denton. Denco Intends to purchase the property immediately,contingent on'an acceptable zoning change. In an effort to alleviate concerns about who the Denco Area 9.1.1 District is and what type of facility we plan to bull(, I would like to meet with you and discuss any questions you may have. i plan to visit your neighborhood the week of March 15 to meet with residents, If you would like to set a specific time that best meets your schedule, please call roe at (214) 221-0911. I'm certain that we can find a time that to mutually convenient. Let me assure you that the Denco Area 9.1.1 District Is sensltive to the concerns of the'residents gear our future home and welcome any questions you may have about the District as your future neighbor, I look forward to meeting with you the week of March IS. Stncere*t~ Mike Pe [go t _ Executive Director MLPIcy . ~f i °s DENCO AREA 9. 1 • 1 DISTRICT 250 S. lemmona, Su to 260, LewisVllle, Texas 75087 Phone/TOD (214) 221.0911 FAX (214) 420.0709 Tune 24, 1943 agendahlo..;~ ~~e3/ Agenda lian? Nte_ --Z3 Barry R. Wafters~~t; 2105 Colonial Drive Denton, Texas 76207 Dear Mr. Walters, Due to a breakdown in the notification process, the zoning application that the Denco Area 9.1.1 District has before the City of Denton Planning and Zoning Commission will not be beard until July 14, In a tootinuin effort to work with its future neighbors, 1 would like to once again reassure you that the district wants to be good aeighbots and would appreciate your support in its request for office District zoalag. SInca meeting with you on March 16 at Mr. Peeds home, as well as on two other occasions, Denco has heard your concerns and taken appropriate action it Its toning request. The district has made major concessions In response to your concerns by ebanging its request from 0eneral RetaJ to Oeneral Retail/Cominercial (Conditioned), and now to Office District, 1 hope that you can appreciate the concessions we have made in response to you and will support us. ne Board of Managers serves approximately 300,000 people and has to look at the best Interests of its constituency while, at the same time, remain seosidtve to your concerns, Thank you for workrng with the Denco Area 9.1.1 District over the last four months on this request and 1 hope that the City of Denton responds with a zoning ordinance that we both eao live with, Siacerely, Mike Pediggo Execudve DGectof ML M111 cot Frank Robbins, City of Denton ' v DENCO AREA 9 - 1 - 1 DISTRICT 250 S. Stemmons, Suile 260, Lewisville, Texas 75067 PhonefrDD (214) 221.0911 FAX (214) 420.0709 Agenda No --_d / Agenda 118,7, - ~-1S ve~ C f May 19, 19x3 G David Biy 2128 Glen'Garden Denton, TX 76207 Dear Mr. Bly: Since notifying you in March of the Denco Area 9.1.1 District's intent to purchase the property North of 2105 do 2106 Colonlal Drive in Denton, the District has been working with a land planner and the City of Denton to further define the zoning change It plans to request from Planning and Zoning Board and City Council. The District would like to meet with you to discuss the plans and seek input before submitting the case to City for consideration. As 1 stated In March, it is our intent to work with you in developing our zoning application. The city staff suggested we meet at the Denton City Hall. A meeting is scheduled for 7;00 p.m. on Thursday, June 3, at the Denton City Hall, 215 8, McKinney. The meeting will be in the Civil Defense Room, Representatives from the City's Planning Department will be present to answer any technical questions. Hopefully, a package can be developed that satisfies the needs of all parties. 1 hope that you will be able to attend the meeting on June 3, Sincerely, Mike 2; (1go Mccutive Director MLP/cy a z ji\wpdocs\ord\z93013.o to"doHp AgenitIl nt, x SZ4 Date_ Lr- C' ORDINANCE NO. AN ORDINANCE OF THE CITY OF DENTON, TEXAS, PROVIDING FOR A CHANGE FROM AGRICULTURAL (A) TO OFFICE WITH CONDITIONS (0-c) ZONING DISTRICT CLASSIFICAT70N AND USE DESIGNATION FOR 3.463 ACRES OF LAND LOCATED AT THE NORTHERN END OF COLONIAL STREET ADJACENT TO IH35N; PROVIDING FOR A PENALTY IN THE MAXIMUM AMOUNT OF $2,000 FOR VIOLATIONS THEREOF; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, John W. and Margaret Porter have applied for a change in zoning for 3.463 acres of land from Agricultural (A) to Office (0) district classification and use designation; and WHEREAS, on July 141 1993, the Planning and Zoning Commission recommended approval of a change in zoning to Office with condi- tions (O-c); and WHEREAS, the City Council finds that the change in zoning will be in compliance with the Denton Development Plan; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: gECTION I. That the zoning district classification and use designation of the 3.463 acres of land described in Exhibit A, attached hereto and incorporated into this ordinance by reference, is changed from Agricultural (A) to office with conditions (0-o) district classification and use designation under the comprehensive zoning ordinance of the City of Denton, Texas. SECTION II. That in accordance with ordinance No. 91-078, the use of the property shall be subje.;t to the following conditions: (a) Permitted uses shall be office, professional and adminis- trative. (b) IH35 setbacks shall be buildings 40 feet parkingr 20 feet (o) Maximum height shall be two stories. (d) Maximum building size shall be 30,000 square feet. (e) Street access shall be by the frontage road to IH35 only. (f) All outside lighting facilities shall be arranged to reflect the illumination away from or shield from any existing residential buildings, or vacant land zoned for residential buildings. Such lighting facilities shall distribute not more than two-tenths (0,2) of one (1) footcandle of light upon any existing residential use, or vacant land zoned for residential use. s I ~gendaNo,~,~~ A~endalten,~ ~~6 ~?h (aate~.~ (g) Landscape, screening, and buffering: The following bufferyard standards shall apply: (1) Within an area not less than 20 feet wide, a solid wood or masonry fence at least six feet tall with no less than six canopy and ten understory trees, according to the plant list (Exhibit 1)0 shall be provided on a lot adjoining any residential use or zoning district, between the building and the residential use or zoning district, for every 100 linear feet of lot area between this district and adjacent residential use or zoning district, prior to the occupancy of any building within the dis- trict. The trees shall be evenly distributed within the area. (2) An alternative bufferyard may be considered based on the alternate proposal's ability to accomplish the intent for requiring bufferyards. A plan reflecting the alternate proposal shall be submit- ted for evaluation to the Department of Planning and Development who may approve or deny the alter- native. An alternative bufferyard shall: A. Provide an equivalent distribution of vegeta- tion, walls, or berms to ensure that the intent for requiring bufferyards is met, and shall ensure adequate area for root develop- ment is provided as determined by the Execu- tive Director of Planning and Development, or his designee, or; B. Consider existing vegetation located on an adjacent property, the use of berms or other landscape screening setbacks, and the elimina- tion of the fence or wall if an agreement is executed between the adjoining property own- ers. The required instrument shall be execut- ed in the presence of tha Executive Director of Planning and Development or his designee. The executed instrument shall accompany an application for building permit. If no build- ing permit or Certificate of Occupancy is issued, the agreement shall become null and void. Appeal of staff decisions shall be made to the Planning and Zoning Commission. PAGE 2 I A r~ f; r Date_ d~ (h) Yard Requirements: l/ The minimum front yard shall be 40 feet. trict dboundaryislineudividing except this i~district the dis- residential district or when the side yard is adja- cent to the street, in which event a twenty-five (25) foot side yard shall be provided. No rear yard is required except abutting the dis- trict line, whether separated by an alley or not, dividing this district from a residential district in which event a twenty-five (25) foot rear yard, shall be provided. SECTION III. That the Cityts official zoning map is amended to show the change in zoning district classification. BECTION IV That any person violating any provision of this ordinance shall, upon conviction, be fined a sum not exceeding $2,000. Each day that a provision of this ordinance is violated shall constitute a separate and distinct offense. SECTION V. That this ordinance shall become effective fourteen (14) days from the date of its passage, and the City secretary is hereby directed to cause the caption of this ordinance to be published twice in the Denton Record-Chronicle, the official newspaper of the City of Denton, Texas, within ten (10) days of the date of its passage, PASSED AND APPROVED this the day of 1993. BOB CASTLEBERRY, MAYOR ATTEST j JENNIFER WALTERS, CITY SECASTARY BYS PAGE 3 s t Agepdaile" ...'(JSv.ItZA_ Dale i APPROVED AS TO LEGAL FORM! DEBRA A. DRAYOVITCH, CITY ATTORNEY BY: j, c PAGE 4 +pendaNo ~ _ Apanda~l ~ ~'2fi Date -,J: 77, EXHIBIT A 3.463 ACRES FIELD NOTES to all that certain tract of land situated in the Francis Batson Survey, Abstract Number 43 in the City and County of Denton, Texas and beings part of the called 33.578 acre tract described in the deed from Dorcell Young to John W. Porter recorded in Volume 591 Page 9 of the Deed Records of Denton County, Texas as recognized and occupied on the ground; the subject tract being more particularly described as follows: BEGINNING for the Southwest Corner of the tract being described herein at an iron rod found for the Southwest Corner of said Porter tract in the monumented East right-of-way line of I.H. 35, said Iron rod also being the Northwest Corner of Lot 7 in Block 6 of Greenway Club Estates an addition In said City, according to the Plat thereof recorded in Volume 4 Page 27 of the Plat Records, Denton County, Texas; THENCE North 15 Degrees 45 Minutes 55 Seconds West with the East line sold highway as monumented a distance of 279.98 feet to a wood right-of-way marker at the beginning of a curve to the right baving a radius of 5583.58 feet; THENCE along the are of said curve along said highway an are distance of 191.69 feet (chord bearing of North 14 Degrees 51 Minutes 14 Seconds West a distance of 191.68 feet) to an Iron rod set for the Northwest Corner of the herein described tract; THENCE North 74 Degrees 03 Minutes 43 Seconds East with the South line of a called 30.124 acre tract described In the instrument recorded in Volume 1080 Page 238 said Deed Records a distance of 316.69 feet to an iron rod found for the Northwest Corner of Lot 2 in Block 7 said Green way Club Estates; THENCE South 16 Degrees 01 Minutes 01 Seconds East with the West line thereof a distance of 470.09 feet to an Iron rod found for the most Southerly Southeast Comer of said Porter tract and the Northeast Corner of Lot 10 in said Block 7; THENCE. South 73 Degrees 47 Minutes 17 Seconds West with the South line said Porter tract and the North line said Greenway Club Estates a distance of 321.81 feet to the PLACE OF BEGINNING and enclosing 3.463 acres of land. e EXHIBIT I Agenda No.~~ ~ SUGGESTED PLANT LIST Agendaltom"k5 Date Il ~ fl ne foUowinj plant list wu tompltd by the Pants and Rtaeaden Department and teprtmts sped" WhICA, have proven mccusfW and tompaflble with Denton soli. IM list Is not 4uended to be 4 Indwlve. but nthtr u e juldt for thoat Cot famliat with fhb veer CANOPY TRESS Atahar my Min W-rles X 4r w dos n"ftKq hat t ~ rsr. w w aae Rdd cprva 1luodsum di "Y s e0r W tus Wpb Maple Aw parwtsdenatuse Sd Aer fir SNW Oak sea Caddo Itap4 Am bombetuwa , adds w I , 40 s Cedar 11m uwue audfwk to t]JMU &t salt Qom aoueblmbere fer pd k4ehn Studs tames Red cedar Awl" 40%,"A x 4W !0► 04 lapaewe !lock Km Kota 6uebay1 ~ z W Id py4 tboebah ON %stq pearsfolle 4i' sr 040 *ww, thou eras holder Madura poenlfas ?*V s0' 40r hA Oak heeded cc, Bale tree tla~earta ~aakrd.st ps' Sd trees cute woftnir s hm" flak 0"" ahuesae/ Tp a Sm4o rs IM Oak Q4&*A **law 40 w sArs two" 1,11Wdasber Wow0w e0r 40 Wha 0Teas Red Oak 40, so Q+ac+r Irate 40 wou" Sapberq &1*Wur &UMADOON 4r k► tufVtaA 0,64 UNOCAMAY TRESS Cape Arndt tar "troemle talks slr I r s m fseaert Cadet!! Red cedar lwJpenr vtrtfnteets'eanaaer z 1e' Ir tw Oaddi out HoCy olouushaarl On "Us It IV if W o" Comm WOW *Jop.b tlnearb w IV &A !Mr'a Noah" So Aft a ub Ar err' skVlA11e rowafn4 ostrappts ww ktbefia Or w rwAvetea had nasal per" If? Ir pJ,aa Maim Wrkete VnSM& apafon ar fir sFrvlh+de Mestata 14" MMus s emkom 30. E ON.abooe, at Males RedAul am* anaderA w. enerab Was Mtede Krim owers It IV it uVhA studs Tatrae" 0nvodtotil z IV IV. l**A thsoee thodale teodala aenutaaa IV if W4~5'olde loan may ars aomuatt X IV IV t CITY G,COUNCI r , . r.rw.rw.. I I d# A, 5 a ~60~ t ~+•~T,i. i • ^.'r~`~r'-may. ~ ~ndau ~ l I CITY of DENTON, TEXAS MUNICIPAL BUILDING / 215 E. McKINNEY / DENTON, TEXAS 76201 MEMORANDUM DATE: August 19, 1993 TO: Lloyd V. Harrell, City Manager FROM: Harlan L. Jefferson$ Director of Treasury Operations SUBJECT: AGENCIES SUPPORTED BY THE HOTEL/MOTEL OCCUPANCY TAX/[' , Per your request, I prepared this memorandum to outline the percentage allocation of the hotel/motel tax. In addition, I an providing the expiration date of the contracts we have with the agencies. The total hotel occupancy tax is 7% of the room rental rate which is distributed as follows; Percent of Hotel Tax Total contract A ono Allocation Allocation iration Civic Center 1.00% _ 14.29% N/A Denton Chamber of 21851 40.71% 09/30/94 Commerce Denton County Historical 0.114% 1.63% 03/31/95 Foundation Menton County Historical 0.836% 11,94% 03/31/95 Museum Greater Denton Arts 1.00% 14,29% 03/31/95 Council North Texas State Fair 0.95% 13.57% 12/31/94 Association Tax Reserve 0.25% 3.571 NIA 7.00% 100400% If you have any questions or comments, please do not hesitate to contact me, AFF006F9 8171566.8200 D/FW NETRO434.2529 CITY COUNCIL { Y S i 3 C1.b~+A Os 4 i G r' i x a No, 3 WWI oa~e _9_3 j CITY of DENTON, TEXAS MUNICIPAL BUILDING / 215 E. McKINNEY / DENTON, TEXAS 76201 MEMORANDUX i DATE: August 4, 1993 j TO: The Honorable Mayor and Members of the City Council FROM: Harlan L. Jefferson, Director of Treasury operations ~ SUBJECT: APPROVAL OF THE DENTON CHAMBER OF COMMERCE BUDGET Pursuant to Chapter 351 of the $tate Tax Code as amended by House Bill No. 1023 by the 71st Legislative Session, the City must approve, in writing, the annual program of service of each party receiving hotel/motel tax revenue. Accordingly, Council is requested to consider a motion to approve the Denton Chamber of Commerce's 1993-94 budget as already presented and submitted during prior budget deliberations. During the July budget presentations, the council requested that various information be made available during the final budget deliberation. First, the Denton Chamber of Commerce's contract will expire on September 30, 1994. Secondly, they currently receive 40.71% of the city of Dentonts hotel/motel tax revenues. For your convenience, a duplicate copy of their budget is attached. our review found they complied with the budgeting provisions as stated in Chapter 351 of the Tax Code, Please advise if you need additional information. HJtaf Attachments AFF006C7 8171566-8200 D/FW METRO 434.2529 a COUVINnO IAU. July 14, 1993 MEMORANDUM TO. MAYOR, CITY COUNCIL AND CITY MANAGER FROM; JO ANNZ BALLANTINE RE: BUDGET 1993-94 Please find the budget and documentation from the Denton Convention s Visitor Bureau as requested by the City of Denton. The attached materials include: Advisory Board List Activity Report Conventions List Tourism Workshop Report Marketing Plan Budget The Bureau looks forward to making our presentation on Tuesday, July 20. We want to tell you about the current program year and share our ideas for 1993-94, Thank you for your support, / It PARKWAY * P.0. DRAWEE P . DENTON, TEXAS 76202.1719 a 4111 3814193 9 META o 12141434 8228 AgoadarVo..~~'..~! AgeneaIIe Wis Lif Cf; DENTON CONVENTION & VISITORS BUREAU ADVISORY BOARD 1993-1994 Steve Woerner, Chairman Russell Bates Denton Regional Medical Center The Architectural Collection 4405 I-35 N P.O. Box 1985 nenton, TX 76207 Denton, TX 76202 566-4274 387-4881 James Roden Gene Gumfory North Texas Fair Association Sonic Drive-In P.O. Box 1695 1725 W. University Dr. Denton, TX 76202 Denton, TX 76201 387-2632 565-6444 Tony Ferrara Herbert Holl Radisson Hotel Center for the Visual Arts 2211 I-35 North 207 S. Bell Denton, TX 76201 Denton, TX 76201 565-8499 382-2787 Norma Gamble Lucy Haverkamp Denton County Historical Museum Lucy Haverkamp Designs Box 2800 3328 Brooke St. Denton, TX 76202 Denton, TX 76201 383-8073 382-7337 Connie Hascher J.B. Litherland Golden Triangle Mall Pioneer Transfer of Denton 2201 1-35 E 3801 1-35 N, Suite 210 Denton, TX 76205 Denton, TX 76201 566-6023 383-3144 Sherrie Etheredge Jane Biles Denton Depot Main Street Program 1511 Malone 100 W. Oak, Suite 204 Denton, TX 76201 Denton, TX 76201 383-4006 566-8529 Jo Ann Ballantine Judy Hildebrand Convention & Visitors Bureau Texas Woman's University P.O. Drawer P P.O. Box 22305 Denton, TX 76202 Denton, TX 76204 382-7895 898-3640 6/93 i k AoendaNo. ` 74 ?1 DENTON cONVENTION & VISITOR SUREAUe ACTIVITY REPORT FOR 1992-33 CHANGES IN HOTEL PROPERTIES. + Sheraton Hotel changed ownership and management; is now the Radisson Hotel. UNT golf course is undergoing renovation and will re-open in August as Eagle Point Golf Club. + Quality Inn changed management and has completed their renovations on basic rooms; still operate Fantasy Suite s• + LaQuinta Inn is now owned by corporate LaQuinta Inns and is currently undergoing renovations and has initiated a new image throughout the entire chain. CONVENTIONS/MEETINGS * Denton has been the site of numerous conventions, meeting` and corporate business. Attached is the list for all known meetings. + Texas Special Olympics Su'nmer Games: This event was 'rely for the second year in Denton. More r.han 10,000 were involved in this program which was a huge success. The parents, athletes, volunteers and 'ISO staff all enjoyed their two year stint in Denton so much that they to keep the games here. I SPECIAL EVENTS * Texas Special Olympics Traveling Exhibit:ublic exhibit ans parked at Golden Triangle earsfof Special Olympics. It historical view of he 25 y y was sponsored by the international Special Olympics office and coordinated by the Bureau and Golden Triangle Mall. * The Bureau participated in two events in Austin that were related to the legislature's biennium. heofirst wrce in Denton County Day sponsored by the Texas Travel this county and Unity Dinner sponsored by Industry Association. + Two FA.M tours (familiarization tours) were sponsored by the Dallas/Fort Worth Area Tourism Council. The Bureau, as p writers last e fall and mdia writers thisetravel spring. t n ~ AaendaNo ' AgendaI * Peterbilt's relocation involved a large num b d -peo Te v and the Bureau was very much a part of this process. The staff organized large amounts of material on Denton to be G/ provided to Peterbilt employees in California and played host during their visit to Texas. LOCAL EVENTS * Festival of Lights: The Bureau participates in this group to facilitate all the various activities related to the Christmas activities in Denton. * Denton Expo: The bureau participated for the second year in this Chamber ever.t. It was an opportunity to exhibit to the public about the Fureau, its purpose and the services it offers to residents. * Fenton Arts Festival: The Bureau has teen -,ctive ir. the arts festival for many years and continues to assist in the promotional efforts for this event. * County Seat Saturday: Through its affiliation with the Denton Hotel/Motel Association, the Bureau continues to be involved with this day festival held on the square. In past years the association has sponsored a "bed race" as one of the more unusual events and the Bureau has carried on its winning tradition. TRAVEL SHOWS * Dan Dipert World Marketplace: The Bureau continues to exhibit at this Arlington show and was extremely successful in getting the word out on Denton to the Metroplex residents. Biggest interest outlet center. * Texas Travel Industry Association throws a travel fair for the tourism counselors of the Lone Star State. All bureaus, attractions, etc. are invited to attend. The Bureau has been active for more than ten years. It is a wonderful opportunity to update the counselors on the latest in one's city. * Texas Society of Association Executives: TSAE holds an annual convention each year for their executives and allows suppliers to exhibit at the show. The Bureau has been active with TSAE and this program for many years and continues to solicit business through this venue. x Data r -zs~ q~ FILM BUSINESS The Film Commission of Borth Texas is now the Dallas/ Fort Worth Regional Film Commission. It has moved from The Studios at Las Colinas to Irving. The commission is now a part of the North Texas Commission and is receiving support as a division of this agency. The Bureau continues its membership on behalf of Denton and is active on its board of directors. t Since 1986 six film projects and numerous commercials have come to Denton. The only big business is the return of Chuck Norris to resume shooting for his TV series "Walker - Texas Ranger." Although scenes are shot around the Metroplex, the house scenes utilize the Cole home next to the Denton Municipal Airport. Scouting continues on other miscellaneous projects. However, the Bureau shows more locations than it books. PROJECTS Denton County Amphitheatre Association: The Bureau has assisted this organization for several years in its quest to produce an outdoor historical drama. The project is going well. A second major fund-raiser is underway, new members have joined the board and the group has hired a part-time grant writer. This project can be an asset to the arts community and serve to stimulate the tourism industry as an attraction. * Tourism Workshop: This event was sponsored by the Bureau and Denton Main Street to discuss Denton's potential in the hospitality industry and to create a tourism plan. This workshop was designed by the Texas Department of Commerce Tourism Division for communities to join together in their tourism efforts. It was a tremendous success and a report is included in this packet. * Visitor Information Center: The visitor center is close to realityi A space was provided by the Hunt Corporation, developer of the Exposition Mills Denton Factory Stores. The Bureau is in the process of outfitting its space (located under the tall tower on the front of the new building) and recruiting volunteers to serve as Denton's hosts to our visitors. Plans include asking the highway department to place exit signs on Interstate 35. This facility will help in servicing the needs of all visitors and providing an opportunity to create a longer stay. s Agenda No h, Agendalt a h1ATERIALS Oats ~...----r--- a~ + A new brochure was printed last fall and a copy is included' in this packet. Both the restaurant guide and calendar were re-designed and a guide to Ray Roberts Lake was created. In addition, a pad map showing the universities and those items of interest to visitors was printed by the same map company that prints the Chamber map. This was a complimentary printing. Billboards promoting Denton are still under contract (Gainesville and Sanger). However, the bureau plans to change billboards. ORGANIZATIONS + The Bureau is active in many local organizations: Dallas Fort Worth Regional Film Commission Dallas Fort Worth Association Executives Texas Society of Association Executives Texas Association of Convention 4 Visitor Bureaus Texas Travel Industry Association Texas Hotel/Motel Association Denton Hotel/Motel Association Denton County Amphitheatre Association Denton Festival Foundation Denton County Historical Museum Festival of Lights Committee Main Street Promotions Committee NEW TO DENTON * Three new entities have opened this year: Redbud Inn new and only bed & breakfast in Denton Schoppaul Hill Winery & Tasting Room Exposition Mills Denton Factory Stores outlet center A new event, Texas Hydrofest, was brought to Lewisville Lake and plans to return next year. This boat race can be a major event in the North Texas area resulting in greater economic in Denton County. budget\actrep 7/14/93 p fi Conventions Agendaltem P d' NAME OF CONVENTION Date 2 INTERNATIONAL ASSN. FOR GENERAL EDUCATION ~'r c HIGH SCHOOL PIANO INSTITUTE HIGH SCOPE FOUNDATION NORTH TEXAS EX-LETTERMAN ASSN. WILDLIFE SOCIETY COMPASSIONATE FRIENDS TEXAS ACADEMY OF MATH & SCIENCES TEXAS ACADEMY OF MATH & SCIENCES ACCELEPATOR CONFERENCE OF EDUCATORS PROFESSIONAL DEVELOPMENT INSTITUTE PROFESSIONAL DEVELOPMENT INSTITUTE PROFESSIONAL DEVELOPMENT INSTITUTE ANTIQUE FLY-IN ELDERHOSTEL RETREAT NATIONAL ASSOC. OF FEDERAL RETIRED EMPLOYEES TEXAS MUNICIPAL CLERK'S ASSN. TEXAS DEMOCRATIC CONVENTION PILLSBURY TWU ALUMNI GOLF TOURNAMENT UNT CIRCLE K CHAPTER AMERICAN'S PRAISESING TEXAS RUGBY UNION CHAMPIONSHIPS UNIVERSITY OF NORTH TEXAS RECRUITMENT TEXAS SPECIAL OLYMPICS SUMMER GAMES CHILDRENS CHORUS OF VICTORIA TEXAS WOMAN'S UNIVERSITY ALUMNI TEXAS WOMAN'S UNIVERSITY NORTH & EAST TEXAS PRESS ASSN. CHILDREN OF DAUGHTERS OF THE REPUBLIC OF TEXAS ROAST FOR REP. HORN & SENATOR GLASGOW TEXAS HEALTH ENTERPRISES TEXAS HEALTH ENTERPRISES PROFESSIONAL DEVELOPMENT INSTITUTE HEREDITY GUILD OF COLLIN COUNTY AMERICAN LEGION & AUXILIARY SOUTHWEST PLACEMENT SHOWCASE THE 21st CENTURY HISPANICS ARE WE EDUCATING FOR THE FUTURE CHRISTIAN SCIENCE CHURCH - YOUTH CONFERENCE DEPT. OF HOUSING AFFAIRS AMERICAN DOG BREEDERS ASSN. UNT INTERNSIVE ENGLISH LANGUAGE INSTITUTE 1992 SOUTHWEST CUNA MANAGEMENT SCHOOL DENTON INDEPENDENT SCHOOL DISTICT MAINE ANJOU NATIONAL JR. HEIFER SHOW STUDY OF WORK TEAM LILY GAPDEN CLUB INTER CONFERENCE INFORMATION SYSTEM PARRS & RECREATION TENNIS TOURNAMENT SOUTHWEST CUNA MAGNA SCHOOL CENTFn FOR REHABILITATION STUDIES MUSIC TEACHERS CONFERENCE NORTH TEXAS STORYTELLING ASSN. w } AgendaNo- Conventions agendaIl#M-- k-C6 A3 DMO 2-?/- NAME OF CONVENTION CENTRAL SW REG. CONF ON HIV-AIDS ENVIRONMENTAL ETHICS CURRICULA TEXAS CREDIT UNION LEAGUE CONF. SUMMER PLAY THERAPY INSTITUTE GRAND GOSPEL BIONIC WEER TEXAS FOOD AND FIBERS COMMISSION SHOWTIME DANCE/DRILL TEAM CAMP CINDERELLA SCHOLARSHIP PAGEANT JOSTENS' YEARBOOK CONFERENCE AMERICAN FIELD SERVICE SPRINGTOWN HIGH SCHOOL BAND ANNUAL CAMP AMERICAN COMMUNITY CORRECTIONS INSTITUTE TEXAS STUDENT DIETITIC ASSN. CHRISTIAN SCIENCE YOUTH CONFERENCE BRAIN FUNCTION & LEARNING ROYAL ORDER OF JESTERS NUTRITION & FOOD SERVICE - DENTON STATE SCHOOL CARROLLTON FIRST METHODIST CHURCH RETREAT NORTH TEXAS ACADEMY OF MATH & SCIENCE METROPLEX UNIVERSITIES LISZT FESTIVAL TEXAS MUNICIPAL CLERKS CERTIFICATION NORTH TEXAS MAIN STREET INTERNATIONAL ASSN. SOCIETY POPULAR MUSICANS UNT MATH CONFERENCE BANDS OF AMERICA NORTH TEXAS GENETIC SCREENING INTERNATIONAL CHILD DEVELOPMENT GROUP PIONEER PEDAL DENTON STATE SCHOOL AMERICAN ASSN. FOR THE CHILDS RIGHTS TO PLAY DENTON COUNTY ECONOMIC DEVELOPMENT DAY UNT GOLF TOURNAMENT INTERNATIONAL MINISTRIES CONFERENCE US DEPARTMENT OF LABOR 1992 BRAIN PUNCTION & LEARNING CONT. UIL CONF. STUDENT ACTIVITIES - SUPER CONF. TURBO TRAINING KAPPA ALPHA CHI ACCELERATORS CONFERENCE - PHYSCIS DARE OFFICERS TRAINING FLATWOOD BAPTIST COUPLES RETREAT READING RECOVERY CONFERENCE TEXAS HEALTH ENTERPRISES SOUTHWEST ASSN. OF COLLEGE & UNIVERISTIY RESIDENCE HALL FIRST METHODIST CHURCH STAFF RETREAT GOLDEN TRIANGLE DOG OBEDIENT TRAINING CHILDRENS LIT. IN THE CURRICULUM CONE. SW ASSN. OF GEOGRAPHERS CONF. PLAY THERAPY CONFERENCE THE TEACHING OF HISTORY CONF. r AgeadaNa Agendaller>L c~ Conventions De18 NAME OF CONVENTION - FAMILY THERAPY& THE SATIR MODEL ASSISTANT PRINCIPALS CONFERENCE TEXAS ALL STATE CHOIR WORKSHOP CHURCH MUSICIANS WORKSHOP NORTH TEXAS COUNSELING CONFERENCE BILINGUAL SPRING CONFERENCE PARENT EDUCATION CONFERENCE FELLOWSHIP OF CHRISTIAN ATHLETES TEXAS CREDIT UNION LEAGUE TRAINING THE TEACHING OF HISTORY CONFERENCE SOUTH C. RENAISSANCE CONFERENCE HILLCREST REUNION INTERNATIONAL ASSN. FOR PLAY THERAPY INTERNATIONAL ASSN. FOR PLAY THERAPY TEXAS STORYTELLING FESTIVAL PDI - SCC - AAAE SPRING WEATHERTROL SUPPLY CO. TURBO DISTRIBUTORS KEA ADMINISTRATORS PETERBILT IRS CAS PHASE 2, CLASS 2 GOOD SAMARITAN SOCIETY CECCHETTI COUNCIL UNT TEXAS ACADEMY OF SCEINCES CITY OF DENTON PERSONNEL DEPT. ELREH"ILITATION-LONG LANGUAGE TERM TRAINGING NF. BEAM CONFERENCE ASSN. OF OPERATIVE MILLERS NEDERLAND WESTERNAIRES DRILL TEAM BUDS WAREHOUSE UNT COLLEGE OF MUSIC PAC THE NEW HISPANIC AGENDAi CON GANAS FRY STREET FAIR DENTON ARTS FESTIVAL SALLY BEAUTY TWU - ALUMNAE ASSOC. UNT PUBLIC SCHOOL INTERCOLLEGAITE CO. UNT CCECM UIL LIFE TABERNACLE SULPHER SPRINGS UNT -PARENT CONFERENCE SULPHER SPRINGS MOUNT PLEASANT HEIGHTS WAXAHACHIE HIGH WILMA HUTCHINS HIGH SCHOOL CEDAR HILL HIGH SYMPOSIUM ON INFORMATICS DENTON KENNEL CLUB, INC. AMNESTY INTERNATIONAL RN REFRESHER COURSE x I'. ti Conventions Agendaffem L!5 _P,2 NAME OF CONVENTION D8f8_l - DENTAL HYGIENE D ERGONOMICS SESSION A PET FACILIATED THERAPY ZRGONOMICS SESSION B A CULINARY WORKSHOP FALL FORUM STEP TEEN FOR COUNSELORS UNDERSTANDING HEALTH CARE POLICY TURNING ASSESSMENT UPSIDE DOWN & INSIDE OUT FAMILY MEDIATION SPRING LIBRARY COURSE'S TEXT, LIES, AND VIDEO TAPE 9TH ANNUAL FUNDRAISING SYMPOSIUM PRODUCTION MANAGMENT INSTITUTE THE ROLE OF LITERATURE IN THE ELEMENTARY CLASSROOM FAMILY MEDIATION LIBRARY INTERSESSION ADD CLASS TEXAS ACADEMY OF SCIENCE UNT BI-LINGUAL CONFERENCE CONFERENCE ON METROPOLITIAN UNIVERSITIES CANADIAN HEALTH CARE COMPENSATION & REWARDS OF SELF MOUNT CALVARY BAPTIST CHURCH AMERICAN LEGION ORATORICAL MUNICIPAL CLERKS FEMA BIO-SYSTHESIS WORKSHOP HEA MANAGEMENT GROUP, INC TEXAS WP,AM JOSTPROCAMS TEXAS SPECIAL OLYMPICS SNEAKY PETS'S TEXAS HYDROFEST TEXAS ULTRALIGHTS WOMEN HISTORIANS IN TEXAS ANTIQUE FLY-IN FRED DOUGLAS/FRED MOORE REUNION TEXAS ALLIGENCE OF PARALEGALS QUALITATIVE RESEARCH NATIONAL BAPTIST CONV. OF AMERICAl PENDERS MUSIC TEXAS AGRICULTT'RE EXTENSION SVC CENTER FOR STUDY OF WORK TEAMS FASHION SYMPOSIUM NATIONAL FIRE PROTECTION ASSN. DOBBINS REUNION SOROITY RUSH LEVEL RENION UNT PLAY THERAPY SALLY BEAUTY SUPPLY CO. MONA MIRE BURCH REUNION PRESBYTERIAN SYNOPOSIUM I I r Conventions Aconda 1- AAeodal~erti_,. NAME OF CONVENTION EASTERLING REUNION JOSTGHS UNT ECHO TECHNOLOGY DENTON HIGH SCHOOL JUOURNALISM ROWLETT CHURCH SHULTZ RETIREMENT UNT PANHELLENIC RETROVVAILLE HIPPO THERAPY SOUTHWEST MISSOURI UNT LIBRARY OF INFORMATION WEST TEXAS STATE UNIVERSITY TURBO REFRIGERATIC PHI BETA SIGMA STEPHEN F. AUSTIN TWU PARENT WEEKEND WILLIE REUNION READING RECOVERY NORTHWESTERN STATE EMPORIA STATE TWU CONFERENCES MIKE MURDOCK WEST TEXAS STATE NICHOLLS STATE UNIVERSITY MIKE MURDOCK KINCAID TRAVEL TEXAS STORYTELLING FESTIVAL PMI-TWU CONT. ED. TWU HOMECOMING TEXAS NORCOTICS BIOSYNTHESIS FREDERICK REUNION POCO GRAPHITE WESTLACO HIGH -TSO DONNA ISO CONROE ISO - TSO COLUMBIA HIGH SCi:00L - TSO ARLINGTON - TIO BELTON BLAZERS - TSO CLIFTON CENTEL - TSO CITY OF SAN ANTONIO-TSO CRUSADER COACH UNT EMERGENCY MANAGEMENT SATEC RETROUVAILLE TEXAS ELECTRIC CO-OP ANTIQUE AIRPLANES TEXAS STATE TWIRLERS TEXAS ELECTRIC CO-OP RETROUVAILLE TEXAS CREDIT UNION LEAGUE DENTON HIGH SCHOOL 63 REUNION it % Conventions OB1e L NAME OF CONVENTION L MCCLENDON/ADKINS WEDDING JOY OF SINGING TEXAS REHABILITATION COMMISSION REVLON DENTON HIGH SCHOOL REUNION 173 AMNESTY INTERAATIONAL THERMAL DYNAMICS MANN TWIRLERS DENTON HIGH SCHOOL REUNION 083 TEXAS CHAPTER OF ANTIQUE AIRPLANE FLYERS COUGHRAN/PERXISON WEDDING SALSMAN/HUDSON WEDDING CENTER FOR WORK TEAM RHINES/PARTEN WEDDING VICTOR EQUIPMENT TURBOTORCH UNT REHABILATION TEXAS HYDROFEST IRS CAS PHASE 3 CLASS 2 BASIS INTERNATIONAL VICTOR REPAIR SEMINAR TEXAS SPECIAL OLYMPICS REGUNBERG GRADUATION TURBO REFRIGERATION BALLY PEAVTY SALES #2 HELENE CURTIS CO. JOLLY ROGERS FIGHTER SQUAD 17 ENNIS HIGH SCHOOL TRACK PALESTINE ISD TRACK UNT UIL SPRING GROUP 3 HEIM/SIPP WEDDING TECH. COMMITTEE ON FIRE SERVICE TRAINING CATHOLIC DIOCESE PALESTINE ISD GOLF UIL SPRING GROUP 2 UIL GOLF TOURNAMENT FIRST BAPTIST WOMENS RETREA'.' SULPHUR SPRINGS HIGH SCHOOL - UIL VNT UIL GROUP I AMERICAN JAIL ASSOCIATION AMERICAN LEGION VICTOR EQUIPMENT CCECM PARENT EDUCATION CONFERMiCE TWU 153 REUNION LOPEZ/ELLMAN WEDDING SAFETY KLEEN TEXAS WOMAN'S UNIVERSTIY HOMECOMING CCECM SELF MANAGER WORK TEAMS TEXAS MUNICIPAL CLERKS PDI-CPA SPRIo REVIEW PETERBVILT SALES MEETING FEMA TETRA PAX i AyaodaNo Apen~altem_.--6 Conventions Date-- NAME OF CONVENTION METROPOLITAN UNIVERSITY CONFERENCE it 1~AndANa ~ kgAnda ItafR-~ ~ ~'3 TOURISM WORKSHOP SPONSORED BY DENTON CONVENTION & VISITOR BUREAU G. AND DENTON MAIN STREET June 3 and June 18, 1991 PURPOSE: To assess the potential for Denton and focus on the necessary strategies to develop tourism, ATTENDEES: Fifty interested people from the community who are enthusiastic about developing tourism. RESULTS: A mission statement, goals and objectives were written and the Bureau is currently soliciting advice from all the participants about creating a tourism committee to implementation a plan. More work must be done on the details of this outline. Some objectives were not completed. The following is only the first step. MISSION STATEMENT The mission of the Denton area tourism effort is to cooperatively develop tourism as an industry by attracting visitors, promoting culture and entertainment and encouraging economic activity in the Denton area. GOAL ONE (Where are we going?) To make 75k of the Denton area aware of the mission of the Denton area tourism effort. Objectives (How are we going to get there?) i Use slogan on every business' stationery and envelopes. w~ AdWA a age~Ga~ien~ ~4 a GOAL TWO 4d(e i5z0,000) ' To increase the hotel/motel tax revenue by 5% Objectives Utilize all UNT hotel/restaurant managem?nt majors. GOAL THREE To increase the sales tax revenue i.i the Denton area by 15%. Objectives GOAL FOUR To identify potential groups/meetings/events and schedule of these fcr tourism visit to the Denton area. Objectives GOAL FIVE To identify and use the 5 best and beost cccostt-effective promotional techniques that can sinesses/orional ti dollar. the Denton area to assure the best use of each Objectives All stores on the square should be open by 10 a.m. GOAL SIX Develop a Denton area "friendly" attitude toward ALL visitors and residents among EVERY business and resident in the Denton area. Objectives Have "Secret Shcppers1 leave cards behind. "Smiling for Dollars" contest. Pick top businesses each month and recognize in the newspaper and in other ways (levels of businesses). for Choose a "Best boxeslin'everyabusinesseandncomputerhtabear. names Have sign-up up for direct marketing use. -vandaNo IVY 4gendafte~ ~ ' rate 4/. 3 GOAL SEVEN / J f ~f Develop between 6-12 different ways to get ALL organizatio , businesses and people to cooperate in this expanded tourism effort. objectives Give ALL "Opinion Leader" visitors regular information to '.;elp bring other groups and individuals to the area. Tie in this tourism plan with the City's Denton Vision 2)0D program. Develop a one-on-one contact program for all civic and service clubs and all persons new to the community. Develop a monthly newsletter and other methods (banners, etc.) to inform everyone of the most recent tourism highlights. Develop monthly information blips to be announced at all civic and service clubs and in church newsletters. Develop 1-6 exhibit formats so that general tourism informa- tion or places (example: courthouse square, museum or visitor center) can be displayed either weekly or monthly in central locations (banks/hotels/shopping centers). Develop ads and information to explain these activities. Develop tourism packets to send to travel agencies and other appropriate organizations. Place maps and other tourism information (restaurant guides, etc.) in the hands of new UNT and TwU students each semester. GOAL EIGHT Develop 6-12 different ways to get between 25-50 regular workers to help implement this expanded tourism effort, objectives Actively seek the help of ALL UNT hotel /restaurant management students to do hours of tourism work for the Denton area. Enlarge the Bureau's Advisory Board and develop sub-groups within the Board to work in individual areas of the tourism effort. Develop an alliance with service organizations and get each member to contribute the majority of his or her hours of mandatory volunteer service to this tourism effort. Hold an orientation for ALL of the above appropriate groups to orient them to the work they will be expected to do to support this tourism effort. organize and implement a speakers bureau. organize and coordinate a volunteers group. organize and implement an area-wide contest to select a slogan for the Denton area tourism effort and have appropriate prizes for the best slogans. tall/wsk.1 ` AgendaNo Agendaiterr(,A ~ Date DENTON CONVENTION i VISITOR BUREAU MARIZTINo PLAN 1*003-94 1. Introduction The primary mission of a convention & visitor bureau is to sell its city. In :raking a community a more dynamic meeting place, a bureau creates the needed environment to bring in convention and visitor business. Successful bureaus operate through a coordinated group action rx`her than through independent individual actions. Therefora, a bureau serves as a cooperative representing all components of the visitor industry includin+l hotels, motels, restaurants, convention facilities, tour operators, attractions, and transportation cariiers as vall as the retail and commercial resources that are important to visitors, All of the businesses create a team effort with the bureau acting as the marketing/promotional arm for the hospitality industry. The specific programs of the Denton Convention d Visitor Bureau (DCV9) are: Convention Promotion Tourism Promotion F41m Commission Administration It. The Bureau The DCVB is 17 years old. It was initiated in 1976 by the Denton Chamber of Commerce and remains under this agencyy is an operating unit. There is no membership structure within the DCVB so all funding comes from the occupancyy tax disbursement by the City of Denton. This is unique in that all remain inq occupancy tax recipients receive other monies. The occupancy tax rate in Denton is 13%. Six percent is sent to the State of Texas for their general fund. Note that only one-half of one percent of the six rcent state occupancy tax Is sent to the state's urism department. Texas law prohibits the state tourism office from using the money for advertising within the state's boundaries. I It/._7 The remaining seven percent is distributed to several`/ agencies within Denton. The breakdown is as follows: Denton Chamber of Commerce (for the 40.71 Convention & Visitors Bureau) Greater Denton Arts Council 14.28 North Texas Fair Association 13.57 Denton County Historical Museum 11.94 Denton County Historical Foti;ndation 1.62 City of Denton (for Civic Center) 17.88 100.00 The DCVB operates via an agreement between the City of Denton and the Denton Chamber of Commerce. This agreement is in the form of a signed contract and based upon the Texas 'Pax Code 351.101 which "authorizes the City to use revenue from its municipal hotel occupancy tax to promote tourism and the convention and hotel industry by advertising and conducting solicitations and promotional programs to attract tourists and convention delegates or registrants to the municipality or its vicinity." 111. Mission 8t:►tement and Plan Background Mission Statement The Denton Convention & Visitor Bureau exists for the purpose of soliciting conventions, tour groups, visitors and film projects to the City of Denton to increase occupancy in the hotel/motel properties. Iv. Participants in Plan Development The DCVB reports to the Chamber's Board of Directors with the use of an Advisory Board for assistance. This board has representation by other occupancy tax recipients plus a variety of other Chamber members. The DCVB did not utilize a working committee to develop this marketing plan. However, the Advisory Board is taking more interest and a hands-on approach to the Bureau's program. At present a tourism workshop has been provided to the community and will wrap up this week. From this workshop numerous ideas and plans have developed to further the hospitality industry in Denton. It is hoped that a working committee will evolve to work on the many opportunities. In the interim, the director of the Bureau has developed a list of short-term and long-term plans for Denton. -2- I II v- ApndaNo AgandallenL_~~ V. situation Analysis Customers: 1) convention attendees ~2) tour bus travelers (3) visitors (4) film and television produers Convention attendees require a competitive hotel room rate but they want to attend their meeting in a convenient, fun, and accommodating environment. Tour bus travelers want to see new and different places, stay in comfortable lodging and eat at good restaurants. Visitors want easy access to the city, good lodging rates, affordable restaurants, and things to see and do. Film and television producers want "perfect" locations, good costs related to their project and be in close proximity to Dallas. Denton has the ability to serve all four of those publics. Hcwever, there are strengths and weaknesses in all areas. The DCVB has competitors and they are everywhere. They are other small towns, other cities in Texas, various regions in Texas, and the DFW Metroplex. VI. The InduP'--y in Denton The occu sy tax for the DCVB has increased from approximatell $220000 in 1976 to $179,645 in 1992. Since 1985, several facilities have developed. The Sheraton Hotel d Cor.farence Center was built at the University of iith Texas. Both the Nor built and the Ho yyliday Inns went ithro through a majorlux renovation. More recent changes include the franchise change of the Sheraton to the Radisson Hotel, an upgrade of the Radisson's golf course, a franchise designation for the resumption ofancorporate ownership to quality nn The Laouinta chain has developed a new lcgo and look and is currently making changes to the Denton property. Along with those chn,, is that Denton has finally open daits onlyeb d V6 breakfasted- The Redbud Inn. •3- Benda No Since 1985 several major chain restaurants have opened in Denton The Black-Eyed Pea, Chili's, and Red Lobster. In the last month two popular chain restaurants have cpened for business Cracker Barrel and Good Eats. Also, many new local restaurants have opened. This brings Denton's total of restaurants to approximately 115. Reasons for growth: Denton is north of Dallas and Fort worth on Interstate Highway 35 and located in a centrally-travelled area of North Texas. This highway also runs through the middle of the United States connecting Laredo to the tip of Canada. It is also home to two major state universities with a total student population of 32,000. There are more than 60 manufacturing businesses in Denton with opportunity for growth. Also, many people live in Denton and its surrounding community for the quality of life. However, their work may take them into the Metroplex each day. Texas' economy has declined over the past few years. The oil industry failed and like many states, the government is trying to shore up their revenues to take care of its many needs. Although the newsy-instituted lottery is now operating, it is too new to determine if this "money pot" will bring the state out of its economic woes. One revenue idea that has been legalized and will be an advantage to tourism is horse racing. The state was demanding a high percentage eo development was slow. However, the state has changed this percentage from 5% to 11 so the future looks much better. Denton County has been zoned by the state for racetrack development. The only operating track in the area is located west of sort Worth Trinity Meadows. A new first-class horse track has begun construction in Grand Prairie. It will be the Lone Star Jockey Club. Horse racing could be extremely beneficial to Texas and the tourism business. Texans have been taking their money to Louisiana, Oklahoma and New Mexico. It is anticipated that Denton county will once again be known as "horse country" by supplying the horse industry especially in the racing area. VIZ. Visitor Analysis Denton does not have a system in place to calculate specific information about visitors. However, some figures are available throw9h the Chamber on inquiries via telephone, walk-ins and mail. The planned Visitor Center may develop statistics on visitors. -4- L~ The Texas Auto Visitor Survey has been a standard research tool for many years. It has been conducted by the Texas Transportation Department. However, the department is studying other methods to elicit travel information from its visitors. VIII. Goals one Year Plan 1993-94 To increase hotel occupancy by 5% for calendar yeati 1993-94. To increase local revenues by $1 million by recruiting one movie and two commercials to Denton in 1993-94. IX. objectives for 1993-94 SHORT'-TERM AND LONG-TERM 1. To market Denton as a meetings destination to the Texas association industry and all other potential groups and organizations a. Sales calls to associations/meeting planners b. Two sales blitzes per year - Austin and DEW c. Utilize TNET to locate potential groups for Denton and to bid on same d. Promote area dude ranches for groups 2. To market Denton's new outlet center to the out-of-state visitors and North Texas residents. a. Co-op advertising with center b. Work together on promotions c. Operate a Visitors Center in center 3. Establish a Visitors Center in Denton for visitors and residents. a. Locate one or more locations b. Create a volunteer work corps 4. Concentrate efforts on obtaining editorial publicity for Denton in local state, national and international travel publications. -5- r~- -~yeidaNo ._..1_! 'Dale stop for pp 5. the market motorcoach tour mar at. a. Direct mail b. personal visits to tour operators c. Work with local people to educate them to needs of tour groups b. To train 50% of all service personnel in Denton's hospitality industry (hotels, restaurants, retail businesses, etc.) a. dUse the evelopedebysthesTexas Hospitality Department of Commerce 7. To market Denton as a especially emphasizing Fthessites rineDenton eand the recreational activities at Lake Ray Roberts. a. Exhibit at six public travel shows per year b. Join other co-operative groups to promote city e. assist outdoor h historical development dramaan amphitheatre for a. Continue serving as anchor agency as association progresses. The DCVB will provide the necessary support until this group becomes independent. 9. To assist and be prepared for the growth of the tourism market nhoDenton. rsetrackEfaciplities, andrace- course, possible subsequent new hotel properties. a. Facilitate these possible businesses byy also keep serving the as a pro. community active informed and ready lo. avTo maket ailable facilitiesainothercitycof Dentonr. all a, Develop a plan with the universities and other community facilities to recruit all types and sizes of concerts to Denton b. Direct mail c. Personal contact d. Special event -6- kIN gendaNo ? tJ%'y~ gel 11. To assist in the promotion of the sports activities at the University of North Texas and Texas Woman's University. a. Direct a sports committee to research and solicit all events that could be brought to the sports facilities in Denton b. Support the football and basketball programs by purchasing season tickets (with Economic Development) to use for hosting meeting planners c. Interact with the athletic departments ar.d the local hospitality businesses to create special packages and incentives to increase attendance at games and sports functions; increase parti- cipation by Metroplex alumni 12. To provide expertise to the Denton Municipal Airport for the promotion of Denton to air travelers. a. Brochure racks and volunteers on hand when necessary b. Develop an airport support committee for the purpose of marketing the airport 13. To assist in the development of key Denton festivals and special events in order to build Denton's reputation and attract visitors. a. DCVB staff should serve on all necessary boards and committees to provide guidance and promotional support if possible. Examples include: Denton Arts Festival, County Seat Saturday, Festival of Lights, and Texas Storytelling Festival 14. To facilitate a change in the laws regarding drinking hours and the club membership rule. a. implement a plan with local club and restaurant owners to affect a change in voters' desires and city council stand The DCV8 understands that limitations of time, staff and money may affect the goals. However, these ideas can be accomplished. All need a cooperative effort by all those entities that effect the hospitality industry in Denton. -7- i Vort,Ua No Denton Convention & Visitor Bureau w n ten S Budget for 1993.94 Date Prepared for Denton City Council Income; Occupancy Tax Occupancy Tax Reserve Fund 18 7,560 00 46,014 00 233,8 4700 1991.9? 1992.93 ADMINI` S~T`N Actual 19~ 9`-9_q Proposed Salaries Current Payroll Taxes 81'021.38 88,62400 t"surance 6.612.81 6,86400 87,04000 rrairement/CarAllowance 8,350.87 482500 6,70000 T t,ning 2,09869 2000 6.970.00 Equipment 3949,93 3.00000 620000 Supplies 8,33872 3,20000 2.00000 Telephone 649 75 60000 2,700,00 Audit 407442 6000 00 60000 Printing 90000 4,50000 Postage 197.10 1.00000 1,000.00 1 .73 4 00.00 3400000 600 ,144 ,00 6 2,00000 CONVENTION PROMOTION Solicitalionfrravel Convention Services 2,821.18 Advertising 695.00 f 3,600'i)o 10,000,00 Promotional Events 0,00 ,600,~>D 2,00000 Promctionatmaterial 10,700,00 1,200",0 5,000.00 Trade Shows 3,894.21 2,000()0 1,000.00 Memberships/Subscriptions 1,597.82 0.00 11027 ,00 1-00.00 0.00 1,400,00 1.800 DO 90,00 1,600,00 TOURISM PROMOTION TraveUspacial Projects Tourfsm services 178.69 1 200 00 Advertising 802,65 1,50000 1,500,00 Promo.EvenlwTradeShows 5,167,89 22,000.00 3,50000 PromotionalMaterlal 728,48 16,800.00 Memberships/Subsuptto JC) 7,439.19 800p 5,500,00 Film Com, Of North Texas 325,00 7'00000 1 38, 38,70000 Brochures 3,23112 '00000 1, 200 , 00 3,550 00 Visitor Information Center. 2250,00 3,250.00 Part-time Staff 0.00 Insurance Utilities 7164.00 Start-up cost (one lime) 780.00 3,30000 6,00000 TOTAL, OfSBURSEMENTS $156288.01 184" 463 oo 233,57400 e VendaNv. (4' Agondall 00 te ' - - . 9? FAIR $101 By Gary Larson 000 t d O "M you an m1 m" of ft" Udnpo me *kmt+bbl* but kw your "POSW for amtadillo a VOGN.... We'n tabout My* miku now from IM doOd MW." This is Just one new tourism Idea considered at the Tourism workshop..... a MEU8Er" Meueta •aAS scc (ry co C(5r F1(0 FWI~C ICCC~NTINTS 4MU'C1N AS''^.'[ SF HANKINS, POWERS, EASTUP, DEATON & TONN AProlossionalCar°orstion QlndlfVG j~ CERTIFIED PUBLIC ACCOUNTANTS ~--G+ 902 NORTH LOCUST . P,0, Box 977 lpetadalfer?~, 5 DENTON, TEXAS 76202-0977 , 617-387.8863 Oold 2~• e. ! ,J p J ~D 1NOEPENOENT AUDITORS' REPORT Board of Directors Denton Chamber of Commerce We have audited the accompanying statements of cash receipts and disbursements of the Denton Chamber of Commerce for the year ended March 31, 1992, These statements of cash receipts and disbursements are the responsibility of the Chamber's management, Our responsibility is to express an opinion on these statements of cash receipts and disbursements based on our audit, I We conducted our audit In accordance with generally accepted auditing standards. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the statements of cash receipts and disbursements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the statements, An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall statement of cash receipts and disbursements presentation. We believe that our audit provides a reasonable basis for our opinion. As described in 'lote A, the Chamber's policy is to prepare its operating statements on the base: of cash receipts and disbursements. This basis is a comprehensive basis of accounting other than generally accepted accounting principles. In our opinion, the accompanying statements present fairly, in all material respects, the recorded cash receipts and disbursements of the Denton Chamber of Commerce for the year ended March 31, 1992, on the basis of accounting described in Note 4. t Hankins, Powers, Eastup, Denton S Torn A Professional Corporation Certified Public Accountants August 24, 1992 I t DENTON -CHAMBER OF COMMERCE Agenda No .~1 CONVENTION/VISITORS BUREAU ACCOUNT Agendalfem _,t .5 ;,~3 STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS 6>a18 _'p?5~ FOR THE YEAR ENDED MARCH 31, 1992 ,2~ Cash at April 1, 1991: Bank One - Denton • Checking f 30,397 Treasury Bill 57,901 North Texas Savings 5 loan C.O. 100000 Petty Cash ----A $ 98,348 Add Receipts: City of Denton - Occupancy tax Interest (Note B) 17b,08Q Total Receipts .185.38 Deduct Disbursements: Salaries Auto expense 77,064 Taxes 1,934 Insurance 6,104 Training and travel 61297 Equipment lease, supplies and maintenance 3,373 Office supplies 8,510 Telephone 928 Professional fees 4,500 Printing 900 Postage 236 Convention promotion 1,409 Tourism promotion 11,464 Film commission 14,312 Equipment purchase 3, 4"618 Total Disbursements 4 ) Excess Receipts over Disbursements 4 Cash at March 31, 1992: Bank One • Denton Checking 31,277 North Texas Savings 6 loan - C.D.'s 110,762 Petty Cash 1ao $142.13 The accompanying notes are an Integral part of this statement. :CITY ECOUNCI J. :.jam 0b i•.,5 . off I O` , ..mow - t }r~wrrw.r~ra.rwrrn~..r.r.i.`rr i w! ui 1 D 0p~~~ CITY of DENTON, TEXAS MUNICIPAL HUILDINO / 215 E. MCKINNEY / DENTON, TEXAS 76201 MEMORANDUM DATE, August 4, 1993 To, The Honorable Mayor and Members of the City Council FROM, Harlan L. Jefferson, Director of Treasury Operations SUBJECTS APPROVAL OF THE DENTON COUNTY HISTORICAL MUSEUM BUDGET Pursuant to Chapter 351 of the State Tax Code as amended by House Bill No. 1023 by the 71st Legislative Session, the City must approve, in writing, the annual program of service of each party receiving hotel/motel tax revenue. Accordingly, Council is requested to consider a motion to approve the Denton County Historical Museum*s 1993-94 budget as already presented and submitted during prior budget deliberations. During the July budget presentations, the council requested that various information be made available during the final budget deliberation. First, the Denton County Historical Museum's contract will expire on March 310 1995. Secondly, they currently receive 11.94% of the City of Dentonts hotel/motel tax revenues. For your convenience, a :.)licate copy of their budget is attached. Our review found they complied with the budgeting provisions as stated in Chapter 351 of the Tax Code. Please advise if you need additional information. HJeaf Attachments AFF0060 8171666.8200 D/FW METRO 434.2629 i *Mike 3dendau - e r-A UP,? Denton County Historical Museum, Inc. July 14, 1993 The Honorable Bob Castlebem Mayor, City of Denton Denton, Texas Dear Mayor Castleberry: In response to the request of the City of Denton, we enclose the approved budget for 1993 - 1994 for the Denton Count}, Historical Museum, Inc. As requested, is enclosed 1991-92 year ending, 1992.93 current, 1993.94 proposed Enclosed is a copy of our adopted budget with line item designations. This taaa adopted prior to the request for the new form. Further enclosed is a copy of our outside audit. Please note There are several changes from year to year as the line items are refined to meet the Museum needs, The salary changes reflect a reclassification for the Director, a job description change from Educator to Collection Management Assistant and Contract Labor. We have find it beneficial this year to hire Contract Labor for specific jobs for the shortterns. This allows us to hire specialists as needed for Museum work. Additionally, %kc are making a continued effort to bring people to Denton County and particularly to the City of Denton. We had several very special projects which were successful this year and new endeavors to be announced in the near future To you, Mayor Castleberry and to Council Members Chew, Smith, Miller, Perry, Brock, and Con, we express our appreciation for your support of the Denton County Itistorical Museum. Should you have any questions, please contact our office, Sincerely, No a Lynn (iam 1e Director P.O, 6or 2800 Denton, Tc~as 76202 Counhowe-onthe•Square 501(0) 13) Non•Protit reteplene: 18171 $61.8697 or W.A693 • 1.800•?46•?189 • FAX: iWi 392-0845 1 agenda No Apendailenr k~5 Date i All Ac3 ants Denton C minly I listmical Mnsenm, Inc. C(AIRW Y D?SCr lUt tcrl INCCH MSE W! -3z 1292-9) L42Z24 11.01-l olor rows 5n, F54 . on too, nun. no 55,000.OU 5.01-ok Gwr z, 4?, 0. no s,nnn.00 6, 5.02411C Crmt an on 000.00 5.05-IWfO111FRGRMIIS on. on Soon.no 1,000.00 0.02-DONAI(ONS son.oo 15,000.OU 0.03 COU.EGE 1~r11cSlUDY GRMTr i;1 is''; nn 91820. on 900.00 6.01-INTERESt AN Ar:LI 1,110,00 500.00 5,8W .W 6.05-INCCFf M ACCt MEREST no 5W.00 6.05A-CD REPO ).0o. no 6.06 MJr siKr' TEES oz5. nn ~;OU (00.00 CQj .117 USER TFES zsM,oo 2r,O Ou OU l.00 NtS MT ACCT 1NfERFSI 8,0000 GIIFFT SIM 0;SMJF IloNS z u.no 5 O,OWiJ T O rAL I NCCr'f 91,3+15.00 FXl'ENSF$ 61,155.00 ~0,~4~,,no J•01.0[RFC1oR'S rvmy 1 AR). on 20,864.00 2;,1158.00 J.02COUCI1ON1WMGF/AS,r 1n;bi5.00 6,180.00 12,681.00 1.03 CONFRACI LABOrt no, no J.05COLLEC,E ~+l1 siuDY SAIMY t, 441. no 8'zi1,o0 81000,((X 1.06 cW k1T1MM1t.pING,i 419, 00 1,150.00 2,500.9. 2.01 rfMlFtt- lm SURCRtf'11CNS 2.1n, nn 300.00 300.0(' 2.02-rIV. TRAINING fOtATI514 540.011 2.05AUDit iris ram 1,mo.no 1,ion,oo J,12w-a 2.08 CONStJt.rANT r'ROUEc1S 60. on 1500.00 11500.0( 2.04-1N (!FTlV F I , X95.00 4,000.00 11,0(UU,9 2.10 DO1181TS 1,n0,00 20000.00 11,000.0( 2,11-OrFICE StJf't't-IFS EOUIrtf-Nt 2, 213. on 300.00 300.01 7.12 CCtl1:CTtON 1w1AGE}IENt 1,119.00 1,Soo. o0 1,8W.9 2.12A4 MESEWMICN/RESIOMIION A61.00 10500,00 2,Or,1.01 2.13 CCM'111F-R ACCES"IFS 'in, ao 450.00 815.9 2.11t-TRAVE!, MILFllt;,F, 155.011 500.00 600.9 2.16 CONIINGENCY rIIND (10.00 20000.00 1,000.0 2.11-EDl1C IfUS110P f'~ RIS 115,0u 400.00 J,1115.0 2.)a DOCENT 11th P 4. nn 800.00 1,000.0 2.19 0M?AI10NhIAINT SECURI I Y "1100 500.00 2,22-DW SERVICE rjvWS 53.00 20.00 500.0 3.0G 1RUSIEFS r'ROJECfS 1~",.0n 1,250.00 J,2"r;l 9.01-GlrtS1iUf'SIJ1'r' RS 11194,00 11500.00 1.500.( 9.01 Girt S1W CMSIWf.N1S 1,16z.oo 1,800.00 1,8110.( 9.03 Girt SIM,>r SN ES IAX '09: 0 500.00 T41).( 9.0/6-CIFr MOP TRA1~.4p'F?15 $o 101k FXFWFS 10500,00 of). ~1,Anla;nrf~ 70,545.00 91,~11s Agenda No k~ ~ Agendaflerrt,~"~ PROPOSED BUDGET Data 411 Accosts 6/71/93 Ccte90rY Descripticn Budget 1NIOh£/EXPENSE NC4C.h011-Lalor Funds 5,01-DBL GRANT 55.000.00 5.02-THC Grant ~%61000.00 ~10 5,03-INCOhf OTkER GRANTS 6.02-DUTIONS 00 6.05-COLLEGE HORKSTUDY GRANT 5~ .00 6.04-IN7EREST NOW ACCT 6,05-INCOME MM ACCT INTEREST 500.00 6iOSAWNTFRFEES 630200.00 0.00 6.07-00 FEES 250 00 7.00A.~ IA!!.DONATIONS 5 0.000 0 8.00-CIFT SHOP REVENUE 5.200.00 TOTAL 1w,0ME 91,345.00 EXXNSE SALARY 25458,00 3.03COFIi RACT~L4 RAT 8, 0~001.0~0 1.05--COLLEGE WOPXSTUDY SALARY 000 1.06-C1rSP WITHHOLDINGS 20.0 2,01-1~EWSHIP SUBCRIPTICNS 9.0.00 2. *-PROF TRAINING TOURISM 1. 200,00 2. * T~FPROJECTS 2,09-INSURANCE .00 2-la-MIBITS .00 2,11-OFFICE SUPPLIES EQUIPMENT 4'x'0 2.Ll-COLLECTION MANAGEMENT .00 2.12A-PRESERVATION/RESTORATION X001;00 2.1414- 2,14-TRAVEL MILEAGE 875,00 2.16-CONTINGENCY FUND 600.00 2.17-CM WORKSHOP PROJECTS 1. .00 '00 2.19- P RATION~%hVA/SECURITY 1'x475.00 2,22-BANK SERVICE CHARGES 45.00 3,06-TRUSTEES, PROJECTS i' 000 0 9:0021-GGIFFT ~ CCOONSISIGNMIENTS L 500, 9,03 SIFT SHOP SALES TAX 1'.0000 TOTAL EXPENSES 91,345,00 - a d Agendiii AOendall k 0!l Dale . - DENTON COUNTY HISTORICAL MUSEUM D t99111 • 1954 BUD()" PROPOSAL INC M useumpredicates a P"Ci Lures based on objectives from the long range The 19930-t the f 994MBudget Monetary needs have been determined by tracking .umis seeking expenditures. The Muse aaradit bon in 1994. Tourism is a ajo r current thud program Program enhancements ON a must to reach those gals, The Budget reflects the funding needed to provide these enhancement Increasing and lowering of budgeted line items does not mean that line items can not be increased mid year or lowered or raised the next year. As the year progresses, hams removed from the budget may be reinstated if it is determined they are needed and funding can be located. In order for the Board of Trustees to fully understand the changes and choices made by the Budget and Finance Committee, the following explanation of Line Item by Line Item is presented. 4.01 Lolor Funds We are anticipating an uptum In Tourism in Denton and the Museum has contnuad its commitment to be very acttw in bringing vlsitora to the City and County. The Director has actfvaly participated in the HoteUMotel Association and Convention And Visitors Bureau to promote tourism. The Museum ecerved $5,700 00In lg93. This yeaes request wlli be for historically correct mannequins for use in the room displays, 5.02 Texas Historical Commission Grant The Museum achieved their goal 01 restoring this grant hrnding in 1993 and expect to do the same next year, 503 Other Grants The useum was uccessful obtsinlm writerthas volunteered to provide this "Me@ free or the coming year to seek funding sfrrom grant sources outside DO Men County, is Major Foundations, etc. 8.02 Donations Donations are pivotal requiring Constant monitoring and innovatt" ways for encouraging them. Efforts shall continue to develop means of improving tnie line item. 8.03 College Work Study Salary F7elmbursement This enables the Museum to use student workers while creating a part time labor force that benefits both the Museum and the students, We will be shifting the emphasis to staffing the Museum gilt shop with marketing, history and education students in order to increase the m,mber of hours the exhibits are open to the public. Students paired with volunteers has been successful this year. 8.04 Interest Earned NOW Bank Account 8.05 Interest Earned Money Market Sank Account 8,05A Interest Earned Cert;hcate of Deposit Interest rates this year have not met budgeted expectations This is an economic factor, Agenda No Date_ fz,.;/- 67.E 8 Oe Workshop Fees Fees from the workshops for children and adults have been found to be short of the cr allow the Museum to continue to provide programs free of t they east le ost Po to reach all c+titens, Grant possibfa to funding the will public 8,07 User Fees Changes in the work area should produce greater Income during the new year. 7.00 North Teas Savings Money Market Account (Memorial Account) Interest This account is currently small so the interest is reflfetive of this, 7.00A Alf Memorial Donations Fund (see 7.00) The Museum will continue to inform the public in a digs fled manner that a donation to the Museum is a means of honoring their family and Mends. 8.00 GA Shop Revenue This line item rsAects the gross income of the Din Shop, MesnS are being taken to provide a quarterly report of the net revenue. Consignment items are paid quarterly, New items he" been taken on consignment Such as cookbooks which are "good sellers," IMAM 1.01 Directors Salary The figure predicated will Compensate the employee for the duties rform spent on Museum wok n will provide a salary more in keeping ~ ~ and hours actually experience brought to the job from which the Museum benefitwith the credentials and 1.02 0011ecticn /Management Assistant This new Job Is an entry level position. The job description provides for work to meet the requirements for accreditation. Cooperative Pfanning by the Oir"r and Assistant is productive, 1.03 Contract Labor (Temporary Workers) This is a new fine item approved through necessity for e e current year. Its effectiveness provided the impetus to pursue its use for specfal one time Jobs requiring specisliied worker 1.05 College Wo*study Salaries This is using qualified students as available for 12 months We are reimbursed 85% toward the gross salary, Funding for th;, Program was reduced and made obtaining qualified worker more competitive, However, we do mean to continue hiring where we ate able, interns who work for collegScrod I have been used extensively during the fast several months. M„ re wifl be sought 1,08 College Worttstudy Program Withholding line items 08A, 1 10013. 1 the+A+uditor andf higher at crity, The" line0te shave' been spl'1'in gee budget ujrod breakdown by 2.01 Membership Subscriptlons Memberships are in the name of the Museum, 041y, with employees who wish to be a member of professional organizations Paying their own dues. All publications which come to the Museum resulting from these memberships are eyeifable to anyone to see or study. Memberships include TAM, NTMA, AAM, OOAC, CBOA, TLH. 2 02 Professinal TrMninVTourism promotion Agenda No Apandaltem " fia te_ -2 el JAL Continued commrtrnent has beet made toward Tourism Promotion. "Let Them Know and They Will Come," speaks well for the Museum staff and Board of Trustees, no current effort will be extended into the coming year. Training of Staff and Trustees should be a means of acquiring knowledge to provide new Ideas, renewed energy and common ground for future planning The staff will go as permitted through scheduling with the Director with no compensatory time counted against their absence and wth their salary to continue. 205 Audit IRS Forms The audit was completed on premises this year. This was a more acceptable means of the Auditor seeing documents as requested with staff being available for questions. This method allowed staff to question and make changes with advise from the Auditor. 2.08 Consultant Projects To apply for accreditation or to pursue grants may require outside consultants. This item can be amended during the year should A not be needsi. This year we have made u" of it in exhibit development 2.09 Insurance A change In this item is not anticipated. The Museum must provide insurance for Bra, se., volunteers, general liability, to most our contractural obligations. 210 Exhibits Major exhibit development is being undertaken to provide more local history exhibits, These will appeal to home town visitors and better serve the school children. Additionally, the permanent special exhibits are being redirected to produce more satisfying visits from tourists with a return trip the result Special exhibits such as Coming Home, A Small Texas Town (pictures of the 1930s • 1950s proved extremely successful in generstri j people to come to the Museum) as did the Art of the Phonograph exhibit of earlier phonographs including many Edisons. 2.11 Of lco Supplies and Equipment This fund remains adequate at we continue to use the County discounted rate for purchasing equipment and supplles not provided in kind by the County, 212 Collection Mangement] 1 To put the coVoctior, in top condition to meet Museum Accreditation standards, we must provide funding. Accreditation will provide croldibilly when applying for grants. 2.12A Prsseratlon/Rostoration 1993.94 was the And year for this item. It has proved its usefulness and the need to pursue this funding. 2.13 Computer Accessories updating software and replacing needed equipment parts is good business practice. 2.14 Travel Mileage This fund will be needed as more countywide programs and special displays such as the ones at the Churches and Cites outside the City of Denton are required. Traveiing displays and speakers will need to be compensated for gasoline. 2,18 Contingency Fund This is an emergency lem to be used for emergencies approved by the Board of Trustees. 217 Education Workshops Projects e Agenda No Agondaltem,..I~ Date ,L 2- - - p The Education Committee is Planning both adult and youth programs for the pubilc. The programs are to be history oriented or Texas related. The Indian and Mountainmen Program this summer will be expanded to include large groups of children. Other programs are scheduled 2.18 Docent Volunteer Program A recogndlon program has been approved and special promotions devised to present the Volunteers with the acknowlegment they deserve. The Volunteer Committee is planning to carry out this in the Fall. 2.19 Operation Maintenance/Sacurity Additional security will be needed to provide the equipment to monitor hallcases being developed, 2.22 Bank Service Charges The Banks do not currently charge us a service fee. This is a line item for the purchase of checks. 3.Oe Trustee Projects The amount in this line item is in the anbcipabon of more field studies by the Trustees. 9 01 Gift Shop Supplfes Although the Museum gift shop is moving more toward consignment Items, it is still necessary to purchase items such as sacks, tickets, retail items. 9.02 Gift Shop Consignments This fund is self explainatory 9.03 Gift Shop Sales Tax This is required by law, The annual budget predicated for the coming fiscal year is an increase from the current year. The largest increase Is predicted to come from grants. An endowment fund drive is currently underway with Friends of the Museum Charter memberships available through August The budget is monitored weekly through the use of computer printouts to shag the spending patterns. This monitoring will continue with the new budget ft will allow close supervison by staff of the division of monies on a monthly basis: This will preclude anticipated revenue from being spent on one line item to the detriment of others. bs r ~entfaRa DENTON COUNTY HISTORICAL MUSEUM, IN 7!07!93 OFFICERS Letitia deBurgos, Chairman 47 Kingswood Est. Lake Dallas 75065 817-497-3523 Robert Caldwell, V. Chairman 2603 Jamestown Denton 76201 817-382.8954 Louise Alton, Secretary P.O. Box 1913 Denton 76202 817.387.8934 Judy Selph, Treasurer 1926 N. Locust Denton 76201 817-383.8270 Clota G. Vaughan, Past Chmn 2160 Savannah Trail Denton 76205 817-565-9178 Nancy King 1321 Country Club Rd. Argyle 76226 Volunteer Coordinator 817-382-2948 TRUSTEES Alice Alexander 711 Jackson Denton 76201 817.387.7386 Betty Bailey 2010 N. Locust Denton 76201 817-382-9040 Liz Bays 1305 Tulane Denton 76201 817.566-1123 Esther R. Broome 1019 E Windsor Denton 76201 817.387.5186 Norma Cole 517 S. Pedigo Pilot Point 76258 817.686.2765 Joyce Crawford 416 Harbor Lane Hickory Creek 76205 817.321-2338 Maxine Crawford 2218 Southridge Denton 76205 817.383-4239 No Agenda AgendaI zvf y BOARD OF TRUSTEES, page two Date - ?t Peggy Gentry 101 Willow Cove 214-317.0080 Lewisville 75 7 Ivan Glasscock 2016 Hollyhill 817.387-5498 Denton 76205 Kay W. Goodman Rt. 2 - Box 1075 817.458-3935 Sanger 76266 Marvourene Matthews Rt. 1.300 rake Dr. 817.321-3047 Lake Dallas 75065 Perrijo Midgett 330 Forrest Trail 817-381.7110 Argyle 767.26 Nedra Mitchell Rt. 1, Box 411 817.382.6553 (0)566-0503 Denton 76205 Nancy Roberts 1611 Paisley Denton 76201 817.387-6619 Melbagene Ryan 1101 Ryan Rd. Denton 76201 817.382-2266 Ruby Smith 1009 Manhattan Dr. Denton 76201 817.382-3914 Nita Watkins 17 Hidden Valley Denton 76208 817.321.2056 Lynn Yeargain 121 Harmony Lane Lake Dallas 75065 817.321-2553 EX-OFFICIO: Leon Callihan 325 Easy St. Little Elm 75068 214-292-1617 ADVISORY BOARD OF TRUSTEES: Dr. Dean Anthony 1905 Burning Tree Denton 76201 817.383-3786 loAnn Ballantine P.O. Drawer P Denton 76202 Chamber of Commerce 817.382.7895 Y a ~erdaNo. ~ ~o Agendafterti ~'s BOARD OF TRUSTEES, page three note Vertalee Coleman Box 155A Marshall Cr.Rd. Roanoke 76262 817-491.3842 Donna Fielder P.O. Box 369 I>nton 76242 817-387-3811 Weldon Goin 202 Main St. Aubrey 76227 817-365-2976 Virginia Hodge 2903 Wilsonwood Denton 76201 817.387-4724 NSDAR, J.B. Denton Herbert Holl 207 S. Bell Ave. Denton 76201 817-382-2787 GDAC Vivian Johnson 328 Ruth Denton 76201 817.387-0802 Bob Martin 116 Austin St. Denton 76201 817-382-5523 John McGrane #3 Timbergreen Circle Denton 76201 817.382-4577 Gerald Mitchell Rt. 1, Box 411 Denton 76205 817.382.6553 Gaynelle Neale 2106 Southridge Denton 76205 817-383.2106 DRT Lisa Patterson 1309 Gatewood Dr. Denton 76205 817-382-6660 DBL Evelyn Vestal 900 Sandpiper Denton 76205 817.387-0325 NSDAK B. Lyon Ii.L. Whitehead P.O. Box S73 Lake Dallas 75065 817-497.2924 S RT Pi A9enCaltem ~`sf ~kte - DENTON COUNTY HISTORICAL MUSEUMS INC. financial Statements September 30, 1992 t Agenda No 23 Agendalte ` `f Date Table of Contents Page Accountants, Opinion . . . , . , , , , 1 Statement of Assets, Liabilities and Fund Balance . Statement of Support, Revenue and Expenses . . . . , , , , 3-4 Statement of Changes in Fund Balance . . . . Statement of Sources and Uses of Cash . . . . . , , , , , , , 6 Notes to Financial Statements . . . , , , , , , , Statement of Changes in General Fixed Assets 10 Combined Statement of Revenues and Expenses Budget and Actual . . . . . . . . . . . . . . . . . . . . . . . . 11 's rUUS 50CM of 4E '~enda uo. .r,~~ :E4 T~fiED 7VBLIC UC AC ~CCC6Y'AhiS HANKINS, POWERS, EASTUP, DEATON & TONNABondall A Prolass~onai Corpor.uon Date r1L %3 CERTIFIED PUBLIC ACCOUNTANTS 902 NORTH LOCUST* P 0. SOX 977 DENTON,TEXAS 76202.0977 617.367.6663 ACCOUNTANTS' OPINION Board of Directors Denton County Historical Museum, Inc. P. 0, Box 2184 Denton, TX 16202 We have examined the statement of assets, liabilities, and fund balances (modified cash basis) Denton County Historical Museum, Inc. as of September 30, 1992, and the related statement of support, revenue, and expenses (modified cash basis) and of changes in fund balances (modified cash basis) for the year ended. Our examination was made in accordance with generally accepted auditing stand ►ds and, accordingly, included such tests of the accounting records and such ot,er auditing procedures as we considered necessary in the circumstances. statements described the bNote asis l, of h csha receipts adpolicy disbursements prepare Cits onsequently, certain revenue and the related assets are recognized when received rather then when earned, and certain expenses are recognized when paid rather than when the obligation is incurred. Accordingly, the accompanying financial statements are not intended to present financial position and results of operations in conformity with generally accepted accounting principles, In our onion the nancial statements re to above nt fairl the assets andiiiabilitiesiof Denton County Historicaldmuseum, Inc rat September 30, 1992, and its revenue and expenses, and the changes In its fund balance for the year then ended, on the basis of accounting described in Note 1, which has been applied in a manner consistent with that of the preceding year. Hankins, Powers; Eastu ; Deaton 6 Tonn A Professional Corporation Certified Public Accountants February 4, 1992 a DENTON COUNTY HISTORICAL MUSEUM INC 4~e~doNo. 1 STATEMENT OF ASSETS, LIABILITIES AND FUND BALANCE&AQBrwaltellU~ SEPTEMBER 30, 1992 itjte~1 General Operating Lalor Fixed Fund Fund Assets Total ASSETS Current Assets Cash on hand • Gift Shop $ 130 S 130 Cash - Museum Acct. 18,620 18,620 Cash - Director's Acct. 184 184 Cash - Lalor Fund $21,956 21,956 Cash - Money Market 7,893 7,893 Cash • Memorial Fund 1,428 10428 Certificate of Deposit 61000 61000 Prepaid Insurance 1,374 1,374 Total 35,629 21,956 57,585 Office Furniture and Equipment (Note 4) $42,498 42,498 Total Assets 3$5.629 521.956 $42.49 $100,083 LIABILITIES AND FUND BALANCES Current Liabilities Payroll Taxes Payable $ 208 S 208 Sales Tax Payable 158 158 Total Current Liabilities _ 366 366 Fund Balances Office Furniture and Equipment $42,498 42,498 Lalor $210956 210956 Unappropriated 35.263 35.263 total Fund Balance 35.263 21.956 42.498 99.717 Total Liabilities and Funo Balance 3S 5.629 $21.456 54249$100,083 See Accompanying Notes to Financial Statements. 2 DENTON COUNTY HISTORI AL MUSEUM IN Agenda No STATEMENT OF SUPPORT, REVENUES AND EXPENSES Agandali & ~ t FOR THE YEAR ENDED SEPTEMBER 30, 1992 Date ay Operatin General 9 lalor Fixed Fun fund Assets Tom SUPPORT AND REVENUES Government Support Hotel Occupancy Tax (Note 3) $50,664 Work Study S 21775 $ $0,664 Public Support 21775 Grants 21420 2,420 Donations 11312 1,312 Workshop Fees 235 Revenue 235 Gift Shop 41225 4,225 User Fees '215 225 Interest 1,310 1,310 Miscellaneous Total 1249 50.b64 ' 63.15 EXPENSES Directors' Salary 17,682 17,b82 Educator's salary ]0 635 10,635 Work Stud Payroll Taxes 3(228) 4,657 71447 427 Professional Training 463 77 540 Insurance 1,795 10500 3,295 Accounting 100 1 100 11200 Office Supplies 120 X123 243 Bank Charges 53 53 Operating and Maintenance 331 46 377 Computer Accessories 70 70 Membership/Subscriptions 160 110 270 Collection Management $83 $36 19119 Trustee's Project 125 125 Education Workshops 268 47 325 Travel 225 130 355 Consultant Projects 60 60 Preservation/Restoration 867 Courthouse Chats 867 167 Docent/Volunteer Program 184 Exhibit Supplies 11002 70 84 Gift Shop Consignment 11162 1,072 Gift Shop Supplies 1,399 1'162 Grant Participation 374 1,399 Office Furniture and 379 Total Equipment .808 68 1.970 -14.55 -37.25 51.803 3 DENT~ON OUNTY HISTORICAL MUSEUM IN C,. STATEMENT OF SUPPORT, REVENUE AND EXPENSES CONTII A0Ida!~o~..., FOR THE YEAR ENDED SEPTEMBER 30, 1992 I Date enT ~ Operating Lalor General fun Fun Fixed - A Tota1 Excess of Support and Revenue Over Expenses Before Capital Additions (2.056) -LL 406 1 Capital Additions Grant Participation $ 379 90/91 Budget 1,379 379 91/92 Budget 10 Excess of Support and Revenue Over Expenses After Capital Additions ~f2-,056) 3 4 2 3 13,699 See Accompanying Notes to Financial Statements, 4 t DENTON COUNTY NiSTORICAt_ MUSEUM rNr ApendaNo_ STATEMENT Of CHANGES IN FUND BALANCES Ap0ndaltenL.L~~ FOR THE YEAR ENDED SEPTEMBER 30, 1992 Dole Operating Lalor General Fund Fund AFixed sse T°t it Beginning Balance October 1, 1991 $35,752 $10,111 $40,149 S 86,018 Excess of Support and Revenue Over Expenses After Capital Additions (2,056) 13,406 2,349 13,699 Fund Transfers 561 5 7 Ending Balance September 30, 1992 35 263 ILL-95 6 S4 Q 1 7 See Accompanying Notes to Financtal Statements, 5 4 DENTON COUNTY HISTORICAL MUSEUM IftindaND .._.id~ STATEMENT OF SOURCES AND USED OF CASH Agertda~leRt FOR THE YEAR ENDED SEPTEMBER 30, 1992 Date SOURCES OF CASH Excess of Support and Revenue over expenses before Capital Additions $ 11,350 Capital Additions 2,349 Excess of Support and Revenue over expenses after Capital Additions 13,699 Increase in Payroll Tax Payable I42 Total Sources of Cash 13,841 USES OF CASH Fixed Assets Purchased 2,349 Increase in Prepaid Insurance 32 Decrease in Sales Tax Payable 73 Total Uses of Cash 2,454 Increase in Cash l 38l I See Accompanying Notes to Financial Statements. 6 i ; z m DEAF TON COUNTY HISTORICAL MUSEUM INC AgendaNo ' 1 NOTES TO FINANCIAL STATEMENTS Agandaiie SEPTEMBER 30, 1992 Dote- f~•-- - l Note I - Significant Accountina Policies The accounts of the Denton County Historical Museum, Inc. are organized on the basis of funds and account groups, each of which is considered a separate accounting entity. The operations of each fund are accounted for with a separate set of self-balancing accounts that compose its assets, liabilities, fund equity, revenues and expenditures. In the financial statements in this report, the various funds are grouped into the following fund types and categories: General Fund - The General Fund is the general operating fund of the Museum. It is used to account for al! financial resources except those required to be accounted for in another fund. al r Fun - The Lalor Fund represents a portion of the Hotel/Motel Occupancy Tax collected by the City of Denton and it is to be used for the operations of the Museum. fixed Assets - Fixed assets used in fund type operations (general fixed assets) are accounted for in the General Fixed Assets Account Group. No depreciation has been provided on general fixed assets. All fixed assets are valued at historical cost or estimated historical cost if actual historical cost is not available. Donated fixed assets are valued at their estimated fair value on the date donated (see Note 4). Basis of Accounting - Basis of accounting refers to "when" revenues and expenditures are recognized in the accounts and reported in the financial statements. Basis of accounting relates to the "timing" of the measurements made, regardless of the measurement focus applied, All governmental funds are accounted for using the modified accrual basis of accounting. Their revenues are recognized when they become measurable and available as net current assets. Under the modified accrual basis of accounting, expenditures are generally recognized when the related fund liability is incurred. Exceptions to this general rule include principal and interest on general long-term debt which is recognized when due. Note 2 . Legally Incoroorated Entity The Denton County Historical Museum, Inc. was founded on May 6, 1977. The Museum was legally incorporated in the State of Texas on April 19, 1979. Exemption status under Section 501(c)(3) was obtained on March 27, 1980. 7 DENTO COUNTY H T R A MUSEUM, p ABendaNo~74e Apendallen~ ' NOTES TO FINANCIAL STATEMENTS (CONTINUED) r MA Y fl SEPTEMBER 30, 1992 Note 3 - Hotel/Motel Occupancy Tax Revenue Hotel/motel room occupancy tax is collected by the City of Denton. The City of Denton allocates a portion of the total hotel/motel revenue to the Denton County Historical Museum, Inc. The total received by the Denton County Historical Museum, Inc. for the year are as follows: Quarter ended December 31, 1991 f 130263.68 Quarter ended March 31, 1992 12,670.16 Quarter ended June 30, 1992 10,992.07 Quarter ended September 30, 1992 3 7 38,07 50,663,98 11 e.4 - General Fixed Assets The Museum received a grant from the Denton Benefit league in the amount of $2,420. This grant Included the purchase of a slide projector, deacidification booth, dehumidifier, hygrothermograph, and a battery backup for the computer. As of September 30, 1992 only the slide projector had been purchased. Fixed Assets from Donations Prior to Seotember_ ~Q,~91 Denton Benefit league $ 150871 Denton Sesquicentennial 21019 Denton County Historical Commission and Foundation 91097 Texas Historical Commission 280 IBM Taylor Hawk Memorial 3,435 160 Total 1-30.86 8 Over the life of the Museum, other organizations have donated various furniture and equipment without submitting a market value. The Museum, as the donee, Is unable to objectively value a gift and therefore, has not placed a value on these items. The majority of furniture and equipment, however, is recorded in the above list. ~{4h.~-Collect+ons In cortformity with the practice followed by many museums, donated collections are not included in the balance sheet. It is impracticable to value these ylfts; therefore, they are not capitalized. The newly-acquired items are cataloged in a register of accessions, but no value is placed on these items. 8 a OENTON COUNTY HISTORICAL MucFUM INr igenda No _ NOTES TO FINANCIAL STATEMENTS (CONTINUED) QWallem SEPTEMBER 30, 1992 >atv s! 3 iz a sl Note 6 Donated Services an a 1 ti The value of donated services is not reflected in the accompanying financial statements since there is not objective basis available by which to measure the vsignaluefi iofcantsuchamoseunrvitscesof. Howevrttheier, a substantial number of volunteers have donated ime to the Oenton County Historical Museum, Inc. The use of the Courthouse on the Square has been donated by Denton County. Nate 1 • Public Suooort and Rev sue All contributions are considered to be available for unrestricted use unless specifically restricted by the donor. 9 E TO COUNTY HISrnRICAL M1 EUM tMr. r n• / endaNo STATEMENT OF CHANGES IN GENERAL FIXED ASSETSAQendalt S FOR THE YEAR ENDED SEPTEMBER 30, 1992 Mte Balance Balance 4L191 Additions EW-rta-rjU 91~01 General Fixed Assets: Office Equipment $20,158 $ 10910 $22,128 Other Equipment 19.991 379 20,310 Total $40_49 L .W.41 ;id2,498 Investment In General Fixed Assets Provided from: General Fund $ 91281 S 1 319 $11,251 Donations (Hate 4) 30,868 1,247 Total 4 4 SS 2.344 $42.49 8 See Accompany Notes to Financial Statements, 10 D 0QIINTY HISTQ111CA MUSEUM COMBINED STATEMENT OF REVENUES AND EXPENSES AgandaliK, , J BUDGET AND ACTUAL ~tg~/- FOR THE YEAR ENDED SEPTEMBER 30, 1991 Variance Acu1 u B dae Favorable Revenues: t (Unfavorablel Hotel Occupancy Tax Grants 550,663.98 $45,486.28 S 5,177,10 2,420.00 61800.00 Work Study 2,774.78 51770.80 (4,38000 Donation 1,312.33 900.00 (2'996..02 Gift Shop 4,224.69 61700.00 412.33 Interest 1,310.18 1,300.00 +415. 18 Workshop Fees 235.00 600.00 10.18 User Fees (365.00) Miscellaneous 214.85 _ 150 00 _(148'19) Total Revenues S63i 159 5 7 ~ ) ) S(4,799.4 Expenses: Directors' Salary $17,681.64 $21,269.66 S 30568.02 Educator's Salary 10,634.75 14,234.22 Work Study Salaries 7,946.79 8,244.00 3,599.41 Payroll Taxes 429.28 11150.00 297.21 Membership/Subscriptions 270.00 300.00 720.72 Professional Training 539.69 11900.00 30.00 Gift Shop Supplies 11398.67 10500.00 19360.31 Computer Accessories 64.94 900,00 101.33 Legal and Accounting 1,200.00 1,200.00 830.01 Trustees Projects 125.34 250.00 •0• Education workshops 314,60 1,200.00 124.66 Consultants 60.00 500,00 885.40 Insurance 440.00 Exhibit Supplies 1,072.47 2,060:00 104.66 Jff(ce Supplies 243,20 300.00 921.53 Collection Management 11118.62 1,800.00 656.38 Contingency O• Travel 20000.00 21000.00 Preseservation/Restoration 355.79 00 1,500500..00 00 145.00 Docent/Volunteer Program 866. 83,91 200.00 633,21 Courthouse Chats 160,13 116,03 Operation and Maintenance •0' (160.13) Reserve, Savings 376.51 500100 I23.19 Director's Account 0' 1,200.00 1,200.00 Bank Charges '0' 200.00 200.00 Gift Shop Consignments 1916 52.90 .0- 1.89 1,800,00 52.90) Grant Participation 319,90 38.11 Fixed Assets 312.13 1,500.00 1{187;82 Fixed Assets Prior Year Budget 1,657.87 11100.00 42,13 Sal ) Sales Tax - •0• 400.40 400.00 Total Expenditures ;;51.52 51241,88 S20.440.36 See Accompanying Notes to Financial Statements. 11 .CITY ECAUNCI r,~ s y ~r rt!}7~ ~~`r""OG•CO v t f• ' ~~4tiF~ • rW NI +rr i ~aNa. 3 - APWI 2.1 05 oZ D ~a9~ / CITY of DENTON, TEXAS MUNICIPAL BUILDING / 215 E. MCKINNEY / DENTON, TEXAS 76201 MEMORANDUM DATE: August 4, 1993 TOr The Honorable Mayor and Members of the city council FROM3 Harlan L. Jefferson, Director of Treasury Operations SUBJECT: APPROVAL OF THE DENTON COUNTY HISTORICAL FOUNDATION N BUDGET Pursuant to Chapter 351 of the State Tax 2" as amended by House Bill No. 1023 by the 71st Legislative Session, the City must approve, in writing, the annual program of service of each party receiving hotel/motel tax revenue. Accordingly, Council is requested to consider a motion to approve the Denton County Historical Foundation's 1993-94 budget as already presented and submitted during prior budget deliberations. During the July budget presentations, the council requested that various information be made available during the final budget deliberation, First, the Denton County Historical Foundation's contract will expire on March 31, 1995, Secondly, they currently receive 1.63% of the City of Dentonts hotel/motel tax revenues. For conveni icate Our youreview foundethey c mp ied with bud etinir budget is attached, In Chapter 351 of the Tax Code g g Provisions as stated Please advise if you need additional information, HJiaf Attachments AFPoo6C7 8171566.8200 D/FW METRO 434.2529 -0ndaNo Z= - ' J AAendaittxrl,,. DFNTON COUNTY 111STORICAI, FOUNDAT110#j ,N'4C-J? - l3 R O Sot 2194 Q r / r Donlon. Tevac 78202 10 f r v. L5"'ON rrNJtih CObA Iwd.:SE E Ar ISM July 14, 1993 TO: Mayor Bob Castleberry Council Members E. Brock, M. Chew, J. Cott, J. M;Iler, H, Perry, M. Smith. REF; Hotel/Motel Tax Budget Denton County Historical Foundation, Inc, The Denton County Historical Foundation is pleased to present Our proposed annual budget to the City of Denton for the Laylor Funds. The funding received by the DCHF, Inc. is the smallest amount distributed among the many groups, However, Its use produces very tangible results in historical preservation support for the citizens of Denton. Historical preservation by its very nature Is a continuing process and this is particularly evident when a project must be researched, documented, presented to the proper state or local authorities and then becomes a reality. Often this takes more than twelve months. Because of this, our funds are dedicated to specific projects and can not be spent for other projects. Denton County Historical Commission publications such as historical cemetery maps, historical bridge locations, brochures of historical markers and other materials must be updated almost annually. This year the Historical Commission has been pleased to send several applications for additional historical markers to the State of Texas. The First Chrlsf?an Church, (old Tobin Drug bldg,) 120 W. Oak, I.O.O.F. Cemetery are some of the applications pending. The cost of dedications for these must be designated also. We expect to continue to provide a leadership role In the preservation of Denton and Denton County, Our membership has Increased as have our projects. We appreciate the support provided by the City of Denton and welcome any questions you may have about our operations. Sincerely, 11 . P0. 19 w ourede Ma ews' 11 Chairman, Denton County Historical Foundation, Inc, m n k s r k B: DE,NTON COUNTY HISTORICM, FOUNMT10M,, 1NC R O. Box 2191 [kninn, i',sus 716:0: . A endalle a~ir July 14, 1993 Harlan Jefferson City of Denton Denton, Texas Dear Harlan: The Denton County Historical Foundation, Inc, is in the process of making the following changes. The annual audit has been based on a calender year and will this next year be completed based on the fiscal year of the City of Denton. The annual budget for the DCHF, Inc will reflect these changes also. The DCHF, Inc, shows several accounts with belances and these accounts are all dedicated for specific purposes and these monies are from other sources ie ALL WAR MEMORIAL, IOOF CEMETERY FUND, FIRE TRUCK FUND. The DCHF,Inc Fund balance at the beginning of the year contained designated funds for long term projects. Examples Historical Marker costs can not be spent until the State of Texas approves the application for the local historical markers, has the marker cast and delivered. As several applications are in Austin, the monies (150.00 each) must be kept by the DCHF, Inc. Another item with a balance is the publication of materials. Dedicated funds from past years total 3900,00, These monies will be spent as the projects are completed, The DCHF,Inc has almost depleted its line item monies for this year. Because the audit is for the calendar year and the funds are for the fiscal year, this has been confusing to some. The DCHF,Inc is now using the firm of Hankins, Powers, Eaton etc, for accounting and under thi1r able direction, we are computerizing the Laylor Budget, mid-year, training the Administrative Aide to do this work and expect to have this complete soon, As you know, the County of Denton furnishes the offices, salaries for the Aide, and other in-kind support. The Laylor Funds are used for projects to benefit the citizens of Denton. If we can answer any questions, please contact me. inc r,*y, , o _S N N a yarW~i0 Ole AcendaNo_ rig pEl7TO cO aT 1115T4B.uAl'-_Oo-VATION• in. Date. ~;f ' W (Oclic Operatons Budget) Line Item Budget - 1993 - 94 EXPENSES 91-92 92-93 93-914 1.ut Slides and Photographs........ MOO .S5AO,OQ,,$500,00 The slides and photographs, both color and black and white, will be generated at the marker dedi- cations; at historical preservation ev@nLa In the City of Denton; at functions in the Courthouse and tha Museum; at all lllstorlcal Celebrations and Events in cities and towns throughout the County, The Commission is responsible for recording all events dealing with historical appreciation and historical preservation. 1.02 Archives and Reference l,ibrnryPQQ ;OQ, , .WQ-RD , ..$]00.00 As part of the requirements for the Historical Commission to earn a Texas Historical Commission Distinguished Service Award in the fiald of Museum Assistance, three textbook giiality books must be donated to the Museum Library, 2.01 Future Publications...... , , , , ,$19MO,R , M%RM. $2.., 000.00 2.02 PublicationP@prints........ I..".37pq M. !ggo.pp „ $1,200.00 3.01 Pro)ectEquipment $2NaQQ.P6049. ...$260. 00 Audlo and Video tapes are made of historically significant Events for listeninq and viewing by visitors to the Museum. 3.02 Memberships, Trnining,6ubscrlptions$"%(P.$",m...$509.00 Greater Denton Arts Council, member National Trust for Ilistoric Preservation, member Texas Historical Foundation, member Denton Central Business Association, member I.kntnn IlolldAy restivnl foundation, mrmher Denton County AmpphilheAler, member Vx-fNrcio D entnn Illslnric landmark Cornmksion NuMeriplions In all local newepnpeis from cities In Denton County *dnencumbered -special projmcta (markers, brochures, etc.) 1 X~ i z ApendaNo ~ Agenda ltam' note 9FiIT0N C0U~fT.1Lii~MV13WAI.~0 IU"neratio ii Lrd a~,a9e trio 3.03 heritage Projects..... 91-92 92-93 93-94 A. Historical Markers.. ~650~Q0•.$65A'OQ••.$1,650.00 b. Cemeteries Projects 3104 Operational Supplies... • , . 5,QQ,$1PQQ1,71 , . $1, 200. 00 Stationary supplies, including computer materials Texas State SAles Tax Permit Conservation materials, acid-free 3.05 historical Education #200'00, $2W.00• ,•,$200.00 3.06 Capital Improvement ;?/iQ0,•00..$IiQQ%(10 $400.00 4.01 Personnel Director of the Museum serves also as Staff Director of the Historical Commission Administrative Aide• pAld by county, devotes her clerical and research capabilities to the Commission and Museum. 5.01 Museum Allocation M.00... %1A......$200.00 6.01 Audit and IRS 501 C 3 Reports. S8M.00.ZA00.00 $800.00 7.01 Reserve Funds ;jQQa.. '$~lqo••••••.S500.00 TOTAL..................1717W%% $1t1.63PQQ $9,715.00 i v le- DE NTON&TORICAG FODATION ai March 199 Chairman Marvourene Matthews Kt. 1, #300 Lake Street Lake Dallas, TX 75065 817.321•;;047 V. Chairman Leon Callihan 326 Easy St. Little Elm, TX 75068 214.292.1617 Secretary Olive Stephens Box 362 Lake Dallas, TX 75065 817.497.2202 Treasurer James P. Heath 600 Headlee Denton, TX 76201 817.382.3465 Member Delores Meador 924 Manhattan Denton, TX 76201 817.566.9544 $gsndakem '6 DENTON COUNTY HISTORICAL COMMISSIO ?c/. }ale hlEI1tBERSi_ i1_ p 1943 June 1993 OFFICERS: Chairman: Leon D. Callihan, Sr. 325 Easy St 214-292-16I7 Little Elm, TX 75068 First V. Chmn: Richard Tarver 111 Mill Pond Rd. 817.566-ti89 Denton, TX 76201 Sec. V. Chmn: Marvourene Matthews Rt I - #300 lake St. 8]7.321-3047 Lake Dallas, TX 75065 Treasurer: James P. Heath 600 I lea d l ee 817-382-3465 Denton, TX 76201 Rec. Secy: Peggy Wilson 2230 Whispering Oaks 214-534-$933 Flower Mound, TX 75028 Corr. Secy: Olive Stephons Box 362 817-497-2202 Lake Dallas, TX 75065 ~.rlLLAR MEMR~ Alice Alexander 711 Jackson Denton, TX 76201 817-387-738b Joe Bailey 2010 N. Locust Denton, TX 76201 817.382.9010 Mary Barber 3025 N. Dumas Ct. Flower Mound, TX 75028 Anna Lee Benham P.O. Box 34 Lake Dallas, TX 75065 8i7-497-2563 Thanna Bounds P.O. Box 34 Lake Dallas, TX 75065 817.497.4337 ~ tl l~andalte ~ DCHC Members - page two -'He Katherine Callihan 325 Easy St. 214.292-1617 Little Elm, TX 75068 Robert Castleberry 627 Grove 817-382-8995 Denton, TX 76201 Mary Ann Chapman 401 Whispeiing Trail 817.464-7641 Argyle, TX 76226 Alma A Clark 1129 East Hickory 817-382.5980 Denton, TX 76201 Mike Cochran 610 W. Oak 817-387-0995 Denton, TX 76201 James Crawford 416 Harbor Lane 817-321.2338 Hickory Creek, TX 76205 Gertrude Gibson Box 23743 817-898.3863 Denton, TX 76204 Mildred Hawk P.O. Box 383 817-437.5517 Tioga, TX 76271 Mary Evelyn Huey 2801 Longfellow 817.382-9458 Denton, TX 76201 James J. Johnson 3004 Croyden Lane 817.387-7069 Denton, TX 76201 Ruth Loveless 220 Woodland 817-382-6655 Denton, TX 76201 Mildred Martin 509 Ridgecrest 817.382.2485 Denton, TX 76205 Delores Meador 924 Manhattan 817-387-3309 (O) Denton, TX 76201 566-9544 (11) Juanita Milam 104 N. Wood 817.387.1308 Denton, TX 76201 E. Curina Morris Rt. 1, Box 86-B 817-648.2540 Justin, TX 76247 Metro 381-7005 Pat Peckham 632 Country Club Rd. 817-464-3257 Argyle, TX 76226 A6ondallo ^,~-r DCHC Members - Dale page three Frank Rimmer, Jr, 1215 Cedar Pine Lane Little Elm, TX 75068 214-292-1281 Phoebe Tarver 111 Mill Pond Rd. Denton, TX 76201 817'566-1189 Jerry W. Taylor 434 Frankie Lane LcMsville, TX 75057 214-221.6464 Ed Terry 808 Sherman Dr. Denton, TX 76201 817-382.1111 Andrea Williams 1513 West Oak #3 Denton, TX 76201 817-382-5258 L"V- Wilson 2230 Whispering Oaks Flower Mound, TX 75028 214.539.8933 We DENTON COUNTY HISTORICAL FOUNDATION INC. Financial Statements December 31, 1992 a~endaNo `~.3~d,?/ Agan~ailem Dale / Table of Contents Page 1 Accountants' opinion • • • 2 Statement of Assets, Liabilities and Fund Balance 3 Statement of Support, Revenue and Expenses . • • • • • ' ' • ' ' a Statement of Changes in Fund Balance . . • • • . ' ' • • ' • S Statement of Sources and Uses of Cash . . • • • . ' • ' ' ' . 6'B Notes to Financial Statements . • • • • • • • ' ' ' . . . 9 Statement of Changes in General Fixed Assets . • • . • • ' ' ' 10 Combined Statement of Revenues and Expenses Budget and Actual . • . • • • • ' • ' R 4E49EgyendaNo. -rc~J F'n PLBLJ C AC C co y~ -Eq•. ~FC iLGCL'MANry HANKINS, POWERS, EASTUP, DEATON 6 TONN lE4,y;FE0PL C~ A Proleaaponal Corpo anon CERTIFIED PUBLIC ACCOUNTANTS 902 NOAH LOCUST , P O. BOX 977 /J OENTON, TEXAS 76202.0977 C 6, 71V4583 ACCOUNTANTS' OPINION Board of Directors Denton County Historical Foundation, inc. P. 0. Box 2184 Denton, T% 76202 We have examined the statement of assets, liabilities, and fund balances (modified cash basis) Denton County Historical Foundation, Inc, as of December 31, 1992, and the related statement of support, revenue, and expenses (modified cash basis) and of changes in fund balances (modified cash basis) fnr the year ended. Our examination was made in accordance with generally accepted auditing standards and, accordingly, included such tests of the accounting records and such other auditing procedures as we considered necessary in the circumstances. As described in Note 1, the organization's policy is to prepare its financial ash certainnrevenuetand the related assetseare s recand gndisbursements. ized when received rathernthen when earned, and certair expenses are recognized when paid rather than when the obligation is incurred. Accordingly, the accompanying financial statements are not intended to present financial position and results of operations in conformity with generally accepted accounting principles, in our opinion, the financial statements referred to above present fairly the assets and liabilities of Denton County Historical Foundation, Its nc.fun ad t December 31, 1992, and its revenue and expenses, and the changes in i balance for the year then ended, on the basis of accounting described in Note 1, which has been applied in a manner consistent with that of the preceding year. Hankins, Powers, Eastu, Jeaton 3 Tonn A Professional Cporporation Certified Public Accountonts May 14, 1992 i A s d DENTON COUNTY HISTORICAL FOUNDAT10m tur _ + STATEMENT OF ASSETS, LIABILITIES AND FUND BALANCES DECEMBER 31, 1992 O1B ~:~c/~ % Ay') / Operating General Fixed Fund Restricted Assets Total ASSETS Current Assets Cash - Commission Operations S 3,100 S 3,100 Cash - Foundation/Lalor $10,253 10.253 Cash - IOOF Fence Fund 132 132 Cash - Fire Truck Fund 2,456 2,456 Cash - All War Memorial Fund 16,876 16,876 Certificate of Deposit 13,174 13,174 Due from Foundation 239 239 Due from Operating 20 20 Due from Fire Truck 200 200 Total 16,513 29,937 46,450 Office Furniture and Equipment, net (Note 4) 7,876 7.876 Total Assets 16.513 $29.937 7,876 554.326 LIABILITIES AND FUND BALANCES Current Liabilities Due to OCH Museum Inc. S 1,612 S 1,612 Due to Commission 239 239 Due to Fire Truck $ 20 20 Due to Foundation _ 200 200 Total Current Liabilities 20 2,051 2,071 Fund Balances (Note 1) Investment in Fixed Assets $ 7,876 7,876 Foundation/Lalor 8,602 8,602 IOOF Fence Fund 132 132 Fire Truck Fund 2,276 2.276 All War Memorial Fund 16,876 16,876 Unappropriated 16.493 _16,493 Total Fund Balance 16,493 27.886 7.876 52.255 Total Liabilities and Fund Balance S16,513 $29,937 7,876 554 32fi See Accompanying Notes to Financial Statements. 2 t DENTON CO NTY HISTORICAL FOUNDATION INC enEa No. STATEMENT OF SUPPORT, REVENUES AND EXPENSES 4gWallem FOR THE YEAR ENDED DECEMBER 31, 1992 lie 9 General Operatin Fund Restricted AFixed rotai ssets SUPPORT AND REVENUES Government Support Hotel Occupancy Tax (Note 6) S 7,002 Public Support (Note 1) $1,002 All War Memorial 17,241 Fire Truck 17,241 Sunshine Fund S 11 629 629 Revenue 11 Book Sales 465 Pictures 80 465 Interest 557 3b 116 Total 315 932 l.113 l3 25.283 26.396 EXPENSES Seminars/Conventions 1,247 1,241 Audit 900 900 Operating Expense 482 Advertising 124 97 569 Dues 350 28 474 Subscriptions 182 280 2 Travel 150 182 Photography 88 150 Donations 85 88 Heritage Projects 65 85 Cemetery Maintenance 46 65 Newsletter 45 46 Bank Charges 25 45 Depreciation $ 496 q25 Fixed Asset Additions 370 4.806 5.176 Total 3,164 6.168 496 9.828 Excess of Support and Revenue Over Expenses Before Capital Additions (2,051) 19,115 (496) 16,568 Capital Additions 5 176 5.116 Excess of Support and Revenue Over Expenses After Capital Additions S 2 05 } U9,115 4,680 21 744 See Accomoanying Notes to Financial Statements. 3 DENTON COUNTY HISTORICAL FOUNDATION, INC. endaNo %3'0 STATEMENT OF CHANGES IN FUND BALANCES FOR THE YEAR ENDED DECEMBER 31, 1992 General Operating Fixed Fund Restricted Assets ToW Beginning Balance January 1, 1992 $18,544 $ 8,771 S 3,196 $30,511 Excess of Support and Revenue Over Expenses After Capital Additions (2,051) 19,115 4,680 21,744 Ending Balance December 31, 1992 1$6,493 $27,886 S 71876 S522255 See Accompanying Notes to Financlal Staterents. 4 DENTON COUNTY HISTORICAL FOUNDATIO_NgodaNo STATEMW OF SOURCES AND USED OF CASH Aa3Ad01tAfIL - ~ FOR THE YEAR ENDED DECEMBER 31, 1992 Date 99 SOURCES OF CASH Excess of Support and Revenue over expenses before Capital Additions S 16,568 Capital Additions 5.173 Excess of Support and Revenue over expenses after Capital Additions 21,744 Depreciation 445 Total Sources of Cash 22.240 USES OF CASH Fixed Assets Purchased 5.176 Total Uses of Cash 5,176 Increase in Cash S 17.064 See AccoT..:anyinq Notes to Financial Statements. S a s 1 s DENTON COUNTY HISTORICAL FOUNDATION INC aadako. <l%-~' NOTES TO FINANCIAL STATEMENTS Agaadaltem ~ DECEMBER 31, 1992 N!e Note I - significant Accounting Policies The accounts of the Denton County Historical Foundation, inc. are organized on the basis of funds and account groups, each of which is considered a separate accounting entity. The operations of each fund are accounted for with a separate set of self-balancing accounts that compose its assets, liabilities, fund equity, revenues and expenditures. In the financial statements in this report, the various funds are grouped into the following fund types and categories: Operating Fund - The operating fund is used to account for all financial resources except those required to be accounted for in another fund. Restricted Funds - The restricted fund consist of four different funds. Lalor - The Lalor Fund represents a portion of the Hotel/Motel Occupancy Tax collected by the City of Denton, It is to be used in preserving the heritage of Denton County. Fire Truck Project - Contributions to the Fire Truck Project are to be used for the restoration and maintenance of the Fire Truck. All War Memorial Fund - On July 4, 1991, a plan was proposed to honor all those Denton County residents who have served in the wars from Spanish American War through Desert Storm, with a memorial to be placed on the Denton County Courthouse lawn. The cost of the completed memorial will be $66,000. Construction which is expected to take six months, will begin when all of the money has been raised. During 1992 contributions to the all War Memorial Fund were $17,241. Printing cost and bank charges totaling S365 were paid. IOOF Fence Fund - The IOOF Fence Fund has been designated to be applied toward the purchase of a historical marker to be placed at the IOOF Cemetery, General Fixed Assam - Fixed assets used in fund type operations are accounted for in the General Fixed Assets Account Group. All fixed assets are valued at historical cost or estimated historical cost if actual historical cost is not available. Donated fixed assets are valued at their estimated fair value on the date donated. 6 DENTON COUNTY HISTORICAL FOUNDATION INC, NOTES TO FINANCIAL STATEMENTS AgonGaNo =l; r DECEMBER 31, 1992 Aaenda1 iE3m C' .7n j Note 1 - Significant Accounting Policies '111 (Continued) Basis of Accounting - The financial statements of the Denton County Historical Foundation, Inc. have been prepared on the modified accrual basis of accounting. Their revenues are recognized when they become measurable and available as net current assets. Under the modified accrual basis of accoiuncntuirng, red. are generally recognized when the related fund liability is Exceptions to this general rule include principle and interest on general long-term debt which is recognized when due. Basis of accounting refers to "when" revenues and expenditures are recognized in the accounts and reported in the financial statements. Note 2 . to all Incor orated Entit incorporated inuthe Stateo of Texas oondAug sit 6,}c1984as Exemption statuseunder Section 501(c)(3) was obtained on January 16, 1984, Note 3 - Creation of the foundation and Subse uent Events Prior to August 1984, funds from the Denton Cultural Confederation, Inc.were received by the Denton County Historical Commission, Inc. Due to the 1984 Attorney General's Opinion No. JM-11, which stated that funds received by a county commission are the property of the county and must be deposited with the county treasurer, the Denton County Historical Foundation, Inc. was created to receive those funds. Until October 1990, the Foundation in turn allocated a portion of those funds to the Denton County Historical Museum, Inc. and the Denton County Historical Commission. Staring in October 1990, the City of Denton contracted with the museum to send the funds directly to the museum therefore bypassing the Foundation. Therefore, all funds currently received by the foundation are allocated 100 percent to the Denton County Historical Commission. Note 4 -General Fixed Assets All fixed assets are recorded at cost or at estimated fair market value at the date of gift, if donated. Depreciation is computed on a straight line basis over the estimated useful lives of the assets. The following is a summary of fixed assets at December 31, 1992: Office furniture and equipment Other equipment 1 5 ,163 Fire Truck 1,047 4,806 Less accumulated depreciation 91616 Fixed Assets - net I 140} 7 DENT_ COUNTY HISTORICAL FOUNDATION.IINC. NOTES TO FINANCIAL STATEMENTS (CONTINUED) DECEMBER 31, 1992 Note 5 Due to Museum Due to DCH Museum, Inc. S I,512 Until October 1990, the foundation allocated a portion of the Denton Cultural Confederation, Inc. funds to the Museum. This payable represents the amount owed to the Museum for the quarter ending September 30, 1990. Note b - Hotel/Motel Occupancy Tax Revenue Hotel/motel room occupancy tax is collected by the City of Denton. The City of Denton allocates a portion of the total hotel/motel revenue to the Denton County Historical Foundation, Inc. The total received by the Denton County Historical Foundation, Inc. for the year are as follows: Quarter ended December 31, 1991 S 1,727.72 Quarter ended March 31, 1992 1,498.89 Quarter ended June 30, 1992 1,873.35 Quarter ended September 30, 1992 1,902.03 71001-99 Note 7 • Public Support and Revenue All contributions are considered to be available for unrestricted use unless specifically restricted by the donor. 8 i F DENTON COUNTY HISTORICAL FOUNDATION I ,a Ho v2.La STATEMENT OF CHANGES IN GENERAL FIXED ASSETSOV*;ndlam,- FOR THE YEAR ENDED DECEMBER 31, 1992 Balance Depreciation/ Balance 12/31/91 Additions Retirements 12/31/92 General Fixed Assets: Office Furniture/ Equipment (Note 4) $ 2,654 S 376 S 2,278 Other Equipment (Note 4) 542 S 370 120 792 Fire Truck (Note 4) _ 4.806 4,806 Total S .196 LL IM 496 7,876 Investment In General Fixed Assets Provided from: General Fund $ 3,196 S 370 S 496 S 3,070 Fire Truck Fund _ 4.806 4,806 Total 3,1961 5 176 S 496 7,876 See Accompany Notes to Financial Statements, 9 DENTON COUNTY HISTORICAL FOUNDATION i ~aNo STATEMENT OF CHANGES IN GENERAL FIXED ASSET~aanCalient~~ f..~:~ FOR THE YEAR ENDED DECEMBER 31, 1992 OCteBalance D 12 31 91 Additions Retirements/ /2131/92 General Fixed Assets: Office Furniture/ Equipment (Note 4) S 2,654 $ 376 $ 2,278 Other Equipment (Note 4) 542 S 370 120 792 Fire Truck (Note 4) 4,806 4,806 Total 3,196 5 176 $ 496 7,876 Investment In General Fixed Assets Provided from: General Fund S 3,196 S 370 $ 496 S 3,070 Fire Truck Fund 4.806 4,806 Total 3,196 5 116 S 496 7,876 See Accompany Notes to Financial Statements, 9 DENTON COUNTY HISTORICAL FOUNDATION INC COMBINED STATEMENT OF REVENUES AND EXPENSES BUDGET AND ACTUAL FOR THE YEAR ENDED DECEMBER 31, 1992 we d'- I S%'3 Variance Favorable Actual Budget (Unfavorable) Revenues: Lalor Funds S 7,002 S 8,165 $ (1,163) All War Memorial 17,206 -0- 17,206 Fire Truck Fund 629 -0- 629 Sunshine Fund 11 0. 11 Book Sales 465 -0- 465 Santa Pictures 116 -0- 116 Interest 932 -0- 932 Total Revenues 26,361 8.16 5 SS 18,196 Expenses: Seminars/Conventions $ 1,247 $ 200 S (1,047) Audit 900 S00 (I00) Operating $69 11200 631 Advertising 474 -0- (474) Dues 280 280 .0- Subscriptions 182 225 43 Travel 150 .0- (150) Photography 88 500 412 Donations 85 -0- (85) Heritage Projects 65 6SO 585 Cemetery Maintenance 46 .0. (46) Newsletter 45 -0- (45) Bank Charges 25 -0- (25) Depreciation 496 -0- (496) Fixed Assets 51116 400 (4,776) Archives and Reference Library -0- 300 300 Future Publications -0- 10950 1,950 Publication Reprints -0- 700 700 Project Equipment -0- 260 260 Museum -0• 200 200 Reserve -0- 500 500 Total Expenditures $ 91828 8,165 H.663) See Accompanying Notes to Financial Statements. 10 CITY-- w COUNCI • ' ~ rrr err " i r r r+ ww 1 1 AQMdI NO ape CITY of DENTON, TEXAS MUNICIPAL BUIL DING / 215 E. MCKINNEY / DENTON, TEXAS 76201 MEMORANDUM DATE: August 4, 1993 TO. The Honorable Mayor and Members of the City Council y/ FROM., Harlan L. Jefferson, Director of Treasury Operation s~J SUBJECT: APPROVAL OF THE GREATER DENTON ARTS COUNCIL BUDGET Pursuant to Chapter 351 of the State Tax ode as amended by House Bill No. 1023 by the 71st Legislative Session, the City must approve, in writing, the annual program of service of each party receiving hotel/motel tax revenue. Accordingly, Council is requested to consider a motion to approve the Greater Denton Arts Council's 1993-94 budget as already presented and submitted during prior budget deliberations. During the July budget presentations, the council requested that various information be made available during the final budget deliberation. First, the Great Denton Arts Council's contract will expire on March 31, 1995. Secondly, they currently receive 14,29% of the City of Denton's hotel/motel tax revenues. For your convenience, a duplicate copy of their budget is attached. Our review found they complied with the budgeting provisions as stated in Chapter 351 of the Tax Code Please advise if you need additional information. HJeaf Attachments AFF006C7 8171566-8200 D/FW METRO 4342529 ~peadaNo. AgWaltem Late _ J GREATER DENTON ARTS COUNCIL A SUMMARY OF PROGRAMS AND SERVICES FISCAL YEAR 1992 - 1993 Prepared for the Denton City Council Denton, Texas July 20, 1993 GDAC REPOM TO ME CRY COUNCIL Jdy20, 1993 Pop I Agenda No e~ Ageedalle ``e- HIGHLIGHTS OF THE YEAR Deis ' 13 2f le, Over 44,000 visitors and users at the Center for the Visual Arts, l~ Construclion/renovation of the East Wing of the Center for the Visual Arts, including the addition of a second public gallery for Denton. Completion of renovation plan for Campus Theatre, feasibility study and Initiation of the Capital Campaign to renovate the Theatre. Successfut contlnuation of On My Own Tune program. Successful exhibition year that Included high-profile gallery exhibitions such as Aspects of BrAish Painting 1550.1800. Repairs and upgrades to the Center for the Visual Ms. FINANCIAL HIGHLIGHTS Significant grants from Texas Commission on the Ms ($20,000 for FY 1992.93). Increase In business memberships and contnbutions. $20,000 in grants to arts organizations and $23,000 more committed for coming year. Ongoing support from Union Pacific, Target Foundation, The Ms Guild of Denton, and the Denton Senel l League. GOAC REPORT TO THE CITY COUNCIL my 20, 1993 Page 2 CENTER FOR THE VISUAL ARTS Ayer N0 Denton's Community Arts Center {gwaltem % ~ G HIGHLIGHTS: )ate Constriction of East Wing Gallery, arts & crafts studio, and educational office. ✓ ' Between 40,000 and 45,000 users during 1992.93 fiscal year. Ongoing Improvements including sidewaks, exterior lighting, and replacement of window frames. GDAC manages and operates the Center for fie Visual Arts. During the past year, the Center has averaged between 3,000 and 4,000 users monthly. It is the site for a vast array of programs, events, meetings, classes, rehearsals, sr,J occasional social events. A "ring of the types of events available at the CVA during the past year Include: gallery tours for school children an classes for children and adults children's theater classes and padomances fundraisers for non profit organizations City of Denton meetings and events an exhibitions workshops theater perfonnancas lectures dance performances opera MUS413 orchestra concerts recitals public receptions children's concerts This hardly exhausts the list of programs and events held at the Center. It is used for rehearsals by eight dance organizations, and the Community Theatre hold its season there. My given arts medium may be found at the CVA on any gluon day. The Center also houses the offices of the Denton Community Theatre, Denton Festival Foundation, and the North Texas Area M League. Many organizations use the Center for monthly meetings. There are usually 4 or 5 daily uses of the Center and it Is not uncommon to have three !unctions going on simultaneously, A 'typical' day at the Center would consist of 100.200 persons Involved in any of four different arts or community related activities. OOAC REPORT TO ThE CITY COUNCIL Ady 20, 1993 Page 3 4gQo+faMo__.. lam!,,," MEADOWS GALLERY agsnCaiter~ of Denton's Public Gallery HIGHLIGHTS: Lk1te ` ~~rl;~/sv ' Sixth anniversary of nationally recognized Materials: Hard and SON contemporary crafts competit exhibition (Entries from over 40 states). ion and ' Gallery attracts thousands of out of town visitors. ' Aspects of 8afish Paintin;1550.1800, ' Planned upgrade of Meadows Gallery lighting system. The Meadows Gallery is located In the Center for the Visual Arts., Public hours are Ito 5 p.m. daily, except Saturday and there is no admission charge. During the past year over 10,000 persons attended our exhibaions. Based upon our guest book entries, between 20 and 30 percent of our visitors are from outside Denton, The GDAC provides a year round schedule of exhibitions at the gallery. Gallery lectures, special tours, and periodic; evening tours have helped make the gallery even more available to the public. Although professionally managed, some of the gallery work is done by volunteers. The GDAC exhibition committee helps select shows and assists h their Installation. Our docent program provides daily volunteers to monitor the gallery and assist visitors. A brief overview of exhibitions held during the past fiscal year. GDAC Permanent Co!lectiorr. Summer exhibition featuring works In GDAC's permanent collection. NTML President's Show. Exhibition featuring area artists, organized and presented by the North Texas Area An League. Materials: Hard and Soft About 300 artists from over 40 states entered this GDAC sponsored contemporary crafts competition. This annual show has now reached national recognition and Is covered in national arts publications, Holiday Memories, Holiday Dreams: Holiday exhibition A visual art produced by Donlon area school children. Aspects of British Painting 1550.1800. A traveling exhibition from the Sarah Campbell Matter Foundation presenting masters of British painting. Thirtyslx paintings and seven watercolors Include works by Gainsborough, Reynolds, Tumor and many others. NTML Awards Exhibition: This annual exhibition Is organized by the North Texas Area Art League and features visual anists from throughout the Melroplex, On My Own Tune City finalist Show: Employee an exhibition consisting of work selected from the in-house shows of nine participating corporations. Cartooning Texa0holojoumalism from the Denfon Record.Chror1lslsr Two concurrent exhibitions. One Hundred Years of Political Cartooning in the Lone Star State, cosponsored with the LINT Center for Texas Studies, and Photojournalism from rite De_ nfon Record.Chronkle, an exhibition of photographs highlighting the work of Denton Record-Chronicle staff photographers. 00AC REPORT 10 THE CITY COUNCIL Jury 20, 1993 Page 4 G COMMUNITY PROGRAMMING ;Gonda No _ AganQa!terrt., _ $ ° GDAC presents programs designed to appeal to the community at large and to make ants experiences / accessible to a wide range of interests, Most GDAC programs are either free of charges priced to be as affordable as possible. or Programs presented during 1992.93 fiscal year Include: FESTIVAL OF CAROLS: In its twelfth year, this event hvolvod church, school, and chc musical organizations presenting an evening of seasonal music. Held the Tuesday after Thanksgiving, Over 2,500 partkipanls. ON MY OWN TIME: Over 160 artists from nine participating corporations submitted over 425 pieces d' art in this city wide event. Finalists were presented at a Meadows Gallery exhbition in June. Other programs included participation in the Denton Arts Festival, Christmas Tree Cycle project, CARA (Commun@y Arts Recognition Award), bus tours to regional arts events, gallery lectures, etc. ARTS-IN-EDUCATION 1992.93 completed the fifth year of GDACs writer-in-residency program. During the three-month residency, over 1,000 students spent a minimum of one week with odr resident poet, Charles Bohlen. Residency activities focused on learning to use language as a powerful tool of expression to be applied In any Context, be it a business totter or a sonnel. Getty Institute, GDAC has also been a participant with the North Texas Institute for Educators on the Visual Ars, a Getty Foundation funded program headquartered at the University of North Texas. This program is designed to develop discipline-ased an education In the public schools. GDAC is part of this consortium which includes numerous North Texas school distrk+s and Museums. GDAC REPORT TO FHE OTY COUNCIL Jury 20, 1993 Pape 5 9 Y GRANTS PROGRAM Aga~Gatdo r HIGHLIGHTS: Agandalte 'rrts ' During fiscal year 199293 GDAC paid $20,000 in grants to Denton ads•producing nonprofit organ' Aticros.C GDAC also awarded an additional $23,000 to be paid out during the 1993.94 fiscal year. Grants program funds are provided by The Arcs Guild (TAG) and the Texas Commission on the Arts, SUMMARY OF 1992.93 GRANTS PAYMENTS: ORGANIZATION_ AMOUNT Donlon Bach Society $2,000 Denton Civic Ballet 1,900 Denton Communily Band 1,600 Donlon Community Chorus 1,200 Denton Community Theatre 6,500 Denton lJght Opera Company 1,500 Denton Orchestra Association 1,300 North Texas Area Art League 2,000 Teas Storytelling Association 1,000 TWU Department of Performing Arts 800 University of North Texas Department of Art 1,000 SERVICES GDAC provides services and assistance to the ads community of Denton. These Include: ' 382-ARTS phone number for public Information about the arts in Denton ' Computer and desktop publishing resources ' Computer mailing fist ' Ticket sales oullat ' Promotion of ads events ' Master calendar for arts events ' Newcomer and visitors assistance ' Video camera equipment loan Technical assistance ' Special infomnaliorW and promotional brochures Advocacy activities on behalf of all the arts In Denton ' Grants writing and funding source assistance GDAC AEPOA T TO THE CITY COUNCIL joy 20, 1993 Page rJ i i WAO IS GDAC? WONO ` Aw alltim_~` " ri Legal structure: The Greater Denton Arts Council Is a 501 (c) 3 lax exempt corporation. Govemurg structure; GDAC Is governed by a Board of Directors, The board has 24 regular members who serve throe-year terms as well as representatives from The Arts Guild and Denton PARD. The regular board members are elected by the general membership of GDAC. Veronica Beasley Is the president for 1993.94. Staff: The Ads Council is administered by the Execullvo Director, Herbert Holl, There are two other full-time positions, Gallery/Facilities Manager, and Administrative Assistant. A part-time janitor and a Green Thumb Program-funded receptionist round out the permanent staff. Volunteers; A volunteer docent program provides some 30 Individuals who work In the Meadows Gallery as attendants and guides. Additional assistance for programs comes from volunteers who serve on GDAC committees such as: Exhibition, CARA, Festival of Carols, programs, grants review, membership, development, and others, TAG: The Arts Guild, with over 100 members, provides volunteers for Denton ads organizations and holds its Annual Auction for the Arts which has raised hundreds of thousands of dollars for the arts In Denton, Membership: GDAC has 500 Individual, business, and organizational members. The membershlp elects board me,ribers and approves any changes In the GDAC by-laws. Anyone can be a GDAC member for as low as $20. City of Den1w.. The City of Denton provides support In the way of annual Lahr f and allocations for operating expenses, Utilities at the CVA and at the Campus Theatre are provided or underwritten by the city. CVA maintenance and repair service are also provided as budgeted by tht city. Communlfypartners: GDAC maintains an active role In Denton's civic tits and Is involved in partnerships with numerous entities, among them: The Chamber of Commerce Convention and Visitors Bureau Main Street Denson Donlon Historical Museum Downtown Business Association Denton Festival Foundation Texas Woman's University University of North Texas North Texas Institute for Educators on the Visual Arts GDAC REPORT TO THE CITY COUNCIL July 20, 1993 Page 7 a Vend3N0_ 4genddit GDAC 1993 ORGANIZATIONAL MEMBERS ate American Red Cross Denton County Chapter Ballet Folklolco de Denton Carroliton Repertory Dance Company DancExpress Donlon Area Art Education Association Denton Bach Society Denton Benefit League Denton Celts Dancers Donlon Civic Ballet Denton Community Band Denlon Community Chorus Denton Community Theatre, Inc, Donlon County Amphithealre Association Denton County Historical Commission Denton County Hislorical Museum, Inc. Denton County Lulao Council 4368 Denton County Medical Auxiliary Donlon Dance Theatre Denton Festival Foundation Denton Handweavers Guild Donlon Light Opera Company Denton Orchestra Association Greater Denton Board of AWore Main Street Denton North Texas Area Ad League North Texas Institute For Educators On The Visual Arts North Texas Lab Bands Savino, Durham & Company Slgma Alpha Iota • Denton Alumnae Chapter Soroptimist International Strickland Jr, High School Tojas Slorytslling Association TWU • Department of Performing Arts TWU • Department of Vlsuel Ads LINT • Department of Art UNT - Depadment of Dance 6 Drama GDAC AEPOAT TO THE CITY COUNCIL 1u1y10, 1993 Papa a a AgeadaNo . . GREATER DENTON ARTS COUNCIL4a31d3II ,rZ late __.......w~-..-.-- OPERATING BUDGET 1993.1994 1. EARNED INCOME 1992.93 ACTUALS BUDGET 93.94 A. SALES 1, Concessions fts 1,162 1,300 2. Sales ArVRelated (No"oncesslon) 490 300 B. RENTAL 1. Center for the Visual Arts (FH Studio) 21,303 25,000 2. East Wing (studios, showcases) 2,000 C. ADMISSION/FEES 1, Admissions Income [performing artslexh] 0 700 2, Tuition (wakshopslciassesl 0 3,200 3. Service Fees 105 150 4. Materials. Hard & Soh 93 4,580 5,600 5. CARA 2,493 2,000 6. On Mir Own Time 1,400 1,600 7, Bus Tours 6,563 4,000 D. FUNDRAISING INCOME 1. Special Events 50 2,000 EARNED INCOME TOTAL 38,140 47,850 PACEIVr MAIA 0ATONAAr9 COUNCI Gn'WCt NOWFAESEWOON JWyk, 10 II 1 Agtolb endallerri.. 77, U. UNEARNED INCOME 1992.93 ACTUALS ate e"- 3r WDGiT~~ A. HOTEL/MOTEL REVENUE 62,513 61,500 (These funds are des4naled for admiqlstratlve costs) B. GOVT GRANTS/MONIES 1. TCA 18,373 10,625 2. Local (Area) 3,048 :1,048 Other 850 C. ORGANIZATIONAL GRANTS 1, TAG 24,000 26,000 2, Other 550 400 D. FOUNDATIONS 3,319 4,000 E. CORPORATE DONATIONS/SPONSORSHIPS 3,144 1,500 F. INDIVIDUAL GIFTS 264 300 G. MEMBERSHIP 1. Ind'nrldual 15,130 14,500 2. Organizational 3,935 3,500 3, Business 11,092 16,500 H. INTEREST INCOME 1,047 1,000 I. REFUNDS/REIMBURSEMENTS 4,635 500 J. MISCELLANEOUS 24 0 X. ORGANIZATIONAL FUNDS 1,626 0 UNEARNED INCOME TOTAL 153,550 143,313 TOTAL INCOME 191,690 191,223 PAGf ! OF l GR£A W DEWON ARTS COUNCI p N COON?K 9U06U PP£S£NTA TION AY 20, 10A7 %ida No 433nda1lem,. ~r,nVS, 1. ADMINISTRATIVE EXPENSE 1992.93 ACTUAL$ BUDGET 93• A. PERSONNEL 1, Salary (full time) 76,333 79,300 2. Salary (part lime) 8,901 7,000 3. FICA 6,520 6,601 4. Medical Insurance 8,611 9.000 5. Retirement 2,500 1,500 6. Workers Comp 1,017 1000 7, Mileage reimbursement 776 goo 8. Exec. Directors expense 335 500 9. TraininglCareer Development 250 app B. CONTRACT LABOR 165 360 0. VOLUNTEERS Docent Program 511 300 Board/Volunteers 222 250 D. CONFERENCEITRAVEL 388 11100 ADMINISTRATIVE EXPENSE TOTAL 108,617 108,111 (Projected Lalor revenue is deslpnated for use h this category, specifically for salary expenditures) PAGE 7 OF I GAEArEA DAMN 4Ar9 COuNCR CRY COUNCIL OLOCE T PAEUNTA WN 1ury?0, IDiJ x.._ wns Mf+il ~jendaNo - -x~ ~i Agendallem Date II. OPERATING EXPENSE 1902.93 AMALS BUDGET 93.94 A. OFFICE SUPPLIES 1,778 1,700 B. RETAIL 1. Beverages 1,229 1,100 2. Merchandise 0 0. TELEPHONE 2,524 2,500 D. COPIER SUPPLIESISERVICE 690 700 E. POSTAGE 781 1,200 F. BOOKS, SUBSCRIPTIONS 359 400 0. PROFESSIONAL MEMBERSHIPS 245 400 H. OFFICE EQUIPMENT 135 200 1. COMPUTER EXPENSE 456 400 J. INSURANCE 4,666 7,500 K. AUDIT 2,500 2,500 L. CHECKINGIBANK CHARGES 164 50 M. OP. MISC. 17 0 OPERATING EXPENSE TOTAL 151644 181850 PACE s OF GAEA W MOON AM COUNCa 01Y MACI MOET?AESENTAMN 1u1y20, 19D! i I D.~ Onto L-A " III, FACILITIES EXPENSE 1992.93 ACTUALS BUDGET 93.94 A. VICTORIAN COTTAGE 1. Maintenance 213 500 2. Fumiture/Fodures 94 300 B. CENTER FOR THE VISUAL ARTS 1. Building Repair/Maintenance 601 1,000 2. JanltoriaVBuilding Supplies 1,013 1,400 3. Machinery/equipment 0 300 4, FumishingslFbdures 653 700 5. Rental Security 896 1,200 6. Deposit refund 5,609 6,500 C. GR04NDS AND PROPERTY 1, Exterminator 543 650 2. Groundskeeping 3,325 4,200 3. Building Security 525 600 4. Instruments 125 150 5. Misc. 0 0 FACILITIES EXPENSE TOTAL 1307 17,500 AACE! OF? C REA FER DEN rON AA TS CCUNCK WY COACR MdEr FAESEWANW Jul 20, 103 IV. PROGRAMS, SERVICES EXPENSE 1992.93 ACTUALS BUDGET 99.94 A. MEADOWS GALLERY ACendANo. AgeodaiiBnL~~ 1. Meadows Exhibitions 5,457 2. East Gallery Exhib4ans 1,000 3. Permanent Collection 94 100 Materials Hard 3 Soft 92 8,024 4. Materials Hard 3 Soft 93 1,335 5,700 5. Materials Hard & Soft 94 1 Soo 6. Exhibhion Supplies 209 150 B. INFORMATIONAL 1. Newsletter 1,061 1,200 2. Irdomret"I Publicatlone 0 250 C. EDUCATIONAL 1. WorkftpsrClasses 0 1,800 2. AIE Program 5,837 0 3. Other Educational Programs 449 0 D. COMMUNITY PROGRAMMING 1. Performing Arts Events 0 400 Festival of Carols 1,879 2. On My Own Time 711 1,200 3. Bus Tours 5,416 2,800 E. ADVOCACY ANr) RECOGNITION 1. CARA 2,666 1,850 2. Advocacy 320 300 F. GRANTS PROGRAM 20,931 22,100 0. MEMBERSHIP 1. Membership drive 1,656 1,900 2. Misc. Membership 193 150 H. FUNDRAISING EXPENSE 0 1,000 PROGRAMS/SERVICES EXPENSE TOTAL 56,038 46,900 TOTAL EXPENSES 1911898 1911161 PAGE a of ~ OAEA rEA OENTON AM OMWCl CfrY WCI OUDOETPAESENFAPON Avx Im i e.•w+a~ AAoedoNa gandalte~ l~ Date SUMMARY 1992.93 ACTUALS BUDGET 93.94 Income Earned 38,146 47,850 Income Unearned 153,550 14313 Income Total 191,691 191,223 Expense Administrative 106,517 108,111 Expense Operating 15,544 18,650 Expense Facilities 13,597 17,500 Expense Programs 56,038 46,900 Expense Totals 191,191 191,111 i i PAGE I OF I GREATEN OENTON AATS COUNCI CRY COACT 8WOcT PRESENTATION jw~20, ion i ::CITY SCOUNCI t r ..rr AQMdsNo. D C O t ~aH e CITY ofDENTON, TEXAS MUMCiPAL BUILDING / 215 E. McMNNEY / DENTON, TEXAS 76201 K6KO"NDUK DATE: August 4, 1993 T0: The Honorable Mayor and Members of the City Council FROM: Harlan L. Jefferson, Director of Treasury Operations r SUBJECT: APPROVAL OF THE NORTH TEXAS STATE FAIR ASSOCIATION BUDGET Pursuant to Chapter 351 of the State Tax Code as amended by House Bill No. 1023 by the 71st Legislative Session, the City must approve, in writing, the annual program of service of each party receiving hotel/motel tax revenue. Accordingly, Council i.s requested to consider a motion to approve the North Texas State Fair#s 1993-94 budget as already presented and submitted during prior budget deliberations. During the July budget presentations, the council requested that various information be made available during the final budget doliberation. First, the North Texas State Fair's contract will expire on December 31, 1994. Secondly, they currently receive 13.574 of the City of Denton's hotel/motel tax revenues. For your convenience, a duplicate copy of their budget is attached. our review found they complied with the budgeting provisions as stated in Chapter 351 of the Tax Code, Please advise if you need additional information. NJ:af Attachments AFF00607 8171566.8200 D/FW METRO 4344529 114 1' Vends No 3 .w NORTH TEXAS STATE FAIR ASSOCIATION PROPOSED BUDGET FOR THE FISCAL YEAR OCTOBER 1e 1993 THRU SEPTEMBER 30t 1994 i 1 AwdaNo NORTH TEXAS STATE FAIR ASSOCIATION PROPOSED BUDGET FOR THE FISCAL YEAR OCTOBER 1, 1993 THRU SEPTEKBER 30, 1994 Projected Proposed Actual Expenses Total Budget 10/1/92-7/14/93 7/15/93-9/30/93 10/1/92-9/30/93 1993 - 1994 Revenue $44,672 $15,600 $60,272 $60,000 Expenses: Salaries $26,411 $ 9,373 $359184 $36,000 Printing 36 60900 6036 70000 Advertising 155 6,900 7,055 7,100 Travel 10800 600 2,400 2,400 Postage 665 653 1,318 1,400 Office supplies and expenses 1,326 300 1,626 900 Telephone 19781 600 2,381 10500 Office equipment maintenance 0 100 100 200 Office equipment 0 0 0 31500 Total $32,174 $25,426 $57,600 $60,000 {gendaNo Agenda 4emr...L,.~.... _ Oslo r NORTH TEXAS STATE FAIR ASSOCIATION SUPPLEMENT TO PROPOSED BUDGET FOR THE FISCAL. YEAR OCTOBER 1, 1993 THRU SEPTEMBER 30, 1994 Salaries An Executive Director and assistant are employed. Based on time spent promoting tourism, 65Z of these salaries are in the budget. Printing Catalogs, posters, brochures, etc. promoting Denton and the North Texas State Fairground facilities. Items are distributed in Texas, Oklahoma, Arkansas, Louisiana, and New Mexico. Advertising Road signs, newspapers, radio, monthly publications, etc. Travel Attend meetings, shows, seminars and other activities to promote touris9 _n Denton. Posts e Nailing catalogs, posters, brochures, etc. as well as correspondence to follow up inquiries received at meetings, by phone and through the mail. Office Supplies General supplies to maintain an efficient office. Tele hoes Necessary to maintain communication. Office Equipment Maintenance The office equipment includes a computer, typewriter, copy cachine and adding machines that must be maintained in good condition for efficient use. Office Equipment Update computer system with laser ,,ranter and ecaaner: I a oa.u; agsndaNo. lle Agenda rile Q~ .~417 NORTH TEXAS STATE PAIR ASSOCIATION EXPENSE COMPARISON 10/1/91-9/30/92 10/1/92-9/30/93 10/1/93-9/30/44 Salaries $329993 $35,784 $36,000 Printing 4,628 6,936 7,000 Advertising 10,235 7055 7,100 Travel 2,200 2,400 26400 Postage 1,364 1,318 1,400 Office Supplies and Expenses 827 1,626 900 Telephone 2,0P0 2081 1,500 Office Equipment Maintenance 160 100 200 Office Equipment 1086 0 3,500 TOTAL $55,663 $571600 $60,000 e 4Aendall ~ ~ NOW THA9 still FAIL U 31 Fimcltl report 199E 19 3N by lint h1locl l/ 9cntar 1in Feb Mir Apr NAI Jun Jul Ail Sep Oct .4 !ec 13A3 10 DA% rictcner Ocistioct 111,000 !20 10 10 10 $0 s0 90 1J IP t1 10 !11,)11 ?tit 1331 (0 1111 10 169 10 10 10 11 to 14 10 10 1111 ?eir 199E 10 12,630 11,160 !11110 11,881 11,178 1:0,901 1141,125 !17,411 13'0 1715 115 1201 741 4'rr Met*et Fee[ 17 10 ID 10 s0 10 10 1D Il 10 $J t0 I1 9110 1321 10 10 10 l1, 000 $0 10 II 111 10 10 f0 !1,112 3ea!ilr l4f5 11,125 11,430 1!1100 12,411 11,D66 li.tO 11,100 $1,911 12,304 12,111 12,111 1!1,113 ?curirs 10 111,819 !0 !0 612,191 $0 to 115,511 11 10 115,111 10 !58,10! fstil:nccne 12S,795 118,918 15,590 14,511 123,151 11,571 125,6131161,637 120,3i5 11,114 113.3!1 12,33! !127,3!' Qtr 150,1i3 Qtr •3 117,017 Qtr •1 1207,711 Gtr 125,563 ~Bvfenrer 31ao Cuter ID to 10 !o 10 10 10 Io 17 10 !J !0 3reoative Director IO 11,311 10 ID 111333 $0 13,333 11,333 11,133 13,731 11 $ I 111,07 ?I if 1991 $110 10 10 10 t0 t0 11,500 10 t0 30 10 11 121 is; Fiir 1992 $0 0 1121 $0 14,161 1631 121993 1101,510 126,691 $1,291 3311 1201 1138,305 InIQran cA !1,111 s0 ID 10 10 1133 1) t8, 051 10 $0 t) I) I9, 511 4htentnce $119 1361 15,611 11,413 1721 13,995 151071 116,!11 115,336 11,351 !1,174 1113 1511;1: Natbentip !19 fIl 10 10 f0 10 Ili 10 10 19 17 122 111 9i f4 69 II 11,001 11 123 10 1D III 121 19 1113 14,!65 Notellntrtnt 31p ID 10 10 10. 10 10 10 10 10 10 10 10 f1 OYtiot 1110 1111 1111 11,129 1214 1281 11,699 10 161 f1, 321 1566 IIll 16,i25 013eniutictr $131 ID 190 10 10 10 10 10 10 1506 1110 11,116 13,233 fcurIAa Mtotiewt t0 13,733 13,531 1) 11,131 13,$33 10 1200 $200 $200 $1,533 13,$33 121, I9; Office 11,081 11,083 11,013 1141 11,624 $1,081 11,061 11,013 11,011 111613 !1,013 $1,013 111,99; 6luip3ent $0 1o I0 II,II1 10 10 1100 $60 10 10 !P 11 II,S4: Ct111tiA1 61,310 12,080 I1,II1 11,010 11 ,I11 12,191 11,100 11,2!3 1141 $2,811 12,006 !1,603 114 rottl Ityente Is;I15 111,391 112,160 1131313 315,111 110,111 110,601 1133,010 141,931 111,691 111,311 110,111 1104, IS Qtr - 1 119,554 Qtr !1),193 Qty •1 $200,610 Qtr •A !13,111 Net :ncott 1201100 $7,571 116,110) (19,114) 111081 (12,3101 65,071 121,167 (!26,1111 (11'o W 37,800 ~I1,361) Ili,j^ Qtt !20,829 9tt (!1,5161 Gtr •3 $7,104 Qtr (17,55!!101: . d.! i AgoidaNo._ Agtmdaltemr-fir I ~ ~ ueltu: 1NSd1:: yaod+l for 111: 137+1101 1+a, 'i:,1ad ,rolllppY ws}I•TuO, +11 13 +^d lu Ii?M lit DeN.. _ ? 7ISTC'-TrTO~, i^( • 1Gf ISPI1~lDf-- SlF ft-"f~l--`-SP[ 1,S : a::: • !rxnv:• rk:::x f e :a::::' L'::::: t::::: r.::::: r::::: HII'S!s 110`IOU lu+lll! tq'1)1 Ill`1911110'ItI1 gl'SII Sit'IU$ (0'141! 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')i :Z1fW,~ ^'t~.,•'If„~i3 p1,^L r. s(."pl 11 ,taps ;p 1.^4 1 i I 1 61 7T-'-il.._'_ ~bt 1_"_ it' 1~~ il"-1-_r_761ST _ _T_-It --1°*r7~°m~TTti' Ilill 11 Its Ifill o1 oil kllu is KH 11111 1 t3 (001 1 11 $all'to 11 u H 01 11 01 I1 1133'1!1 01 111'11, 161' 111 0 Ill'! 011• I 1111 °171101 17 11 DI f Ttt r f d I'Tli'il 7 7TM -It1'TIT'lIf'Tif Ti i11-T6PTf-Tif ll- -1Ti STf ~TTt [1 `ITf TL" S i+~j01111+t ~1'.Jl{s•Y 1111'11,• tjilf!)p~s r!; Iyl,"+, 111 31_;'fIIIIIE ;';rI11~~~llls.`f '.till) ts^` III+ Stls 1St•`10 )liye17111°:dll 101 I1~' , r,~ 111 SOi tl , Dil [I 1 11' .1,e III q 150111 • Idl i1, 1401 31 X11_ 100 f III I O0f 111 1 ,IIS lct IfilT 111 001'11( Sa'!tl 1111'111 100'{II 111'(11 1!90'11{1 110'11 !00'1%1 Willis) lot's 4(1'01 014'1111 Dal'I Ili'sl 117115+11+1+111 lost its$ Ito 1011 loss It of 11 x.41 pl I 0 It 0 1 °rnuo~ 37Y ►t[v@ II t': }ll I'-I ~1{l pl 1 1 111{ t 1 03 , IT•. .IIIIIIT~j I-JT.1 3fTf(-~tI'41 3--T !TIT-I~s- i3f 1sT- Ill I t1JFi'T---~OTiI?lRifd~01-. {'0111. :1 i. 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IS}o RFl IQ 11 Ill c0 IIIO l:{I i!1 ! {Si 61 110'SIII Oti's "A S `i I1~Ip 17nr t - 1ol11it'r.i'003.If llti5,s `'i1I1cIlIx b1IS111Y0f,1 11111 111$$.111 Intl pit[ 1'• tll II 0 II l 9SO Ill-` ii f 6T7-7SfT c~T;'~1T-~ tDil1TT1- R1s' 1 1071 17 11°71 Elliot 'Yaw 17 110:1 malt 11011 / 11011 tludt 71011 1+ 11^w 11n:L iln:+l 171 710:11 Omits -4 1711x1 1 M t [ I t 1 1 1 1 1 s l-_ --tlll~ _ Ill!-` 4 -IifT 'it 4~ 111"_ ( - t: ~t k il~'itllbnijh ',1}t~+', i j~loi7l+i~ c idni~${,i yuuritE3DmYj4 yE7i1t1t9 1°17wiSI 7r~., jYe7l+i1, leio°aII 71 id 3(711 _ y+...r: ; ' 1 L -'Ill list It1I'~ ~!yITilT76IT'--`ZO FTT - opt-ft'll T13T "-"71FJ TTTI 11 1 TTii'"' CITY ==COUNCI yam.. tQ y ~ ~ ~•ul a i ApendaNo, ~e~da~te Date CITY COUNCIL REPORT l{d~ti A TO., Mayor and Members of the City council ✓ FROM: Lloyd V. Harrell, City Manager SUBJECT: ORDINANCE APPROVING THE 1993 APPRAISAL ROLL RECONNENDATION: Staff recommends approving the 1993 appraisal roll. @UXXARy: The approval of the appraisal roll is an annual process required by the Texas Property Tax Board. Council will also be required to approve the tax roll after the tax rate is set. The roll lists all the taxable property and values within the city limits for the 1993 tax year. For your review the roll was placed in the City Manager's Conference room on August 18, 1993. It will also be available at your August 24, 1993 council meeting. 9104RANS, DEPARTMENT8 OR GROUPe AFFECTED: All the General Fund departments that are supported by property tax revenue will be affected by the approval of the attached ordinance. FISCAL IMPACT: The total taxable value on the 1993 appraisal roll is $1,801,107,962. Once the 1993-94 tax rate is approved, we will be able to calculate our 1993-94 tax levy (i.e., property tax revenue). These funds will be used to cover maintenance and operating expenses as well as our debt obligation. Respectf lly submitted: o Harrell, City eager Prepared by: Harlan L. ( rson Director esury Operations Approved= 7 " 7)a J n F. McGrane E ecutive Director of Finance AFF006A8 I ~I Es WP^0CS\DRDUPPRAI1.ROL ~G ugendaNo. ' . ~ ~~A Agertda~le Date ORDINANCE NO. AN ORDINANCE OF THE CITY OF DENTON, TEXAS, APPROVING THE 1993 APPRAISAL ROLL AND PROVIDING FOR AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION i. That the City Council hereby approves the 1993 Appraisal Roll of the City of Denton, Texas in the amount of $1,801,107,962 assessed valuation, based on the Certified Appraisal Roll as approved by the Appraisal Review Board of the Denton Central Appraisal District. SECTION II. That this ordinance shall become effective immed- iately upon its passage and approval. PASSED AND APPROVED this the day of , 1993. BOB CASTLEBERRY, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY BY: tiG i na1 CITY.. ~COUNCI w • CpM 1t.,V...; r Et\WPDOCS\WOR]C\HOLLAND.O Dds ORDINANCE NO. AN ORDINANCE OF THE CITY OF DENTON, TEXAS, AUTHORIZING THE MAYOR 20 EXECUTE A CONTRACT BETWEEN THE CITY AND WILLIAM AND ELIZABETH HOLLAND FOR THE PURCHASE OF REAL PROPERTY; AUTHORIZING THE EXPEN- DITURE OF FUNDS) AND PROVIDING FOR AN EFFECTIVE DATE, THE CITY COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I, That it approves the attached agreement between the City of Denton and William and Elizabeth Holland and authorizes the Mayor to execute the agreement on behalf of the City. SECTION 11, That it authorizes the expenditure of funds in ac- cordance with the terms of the agreement. 2ECTION III. That this ordinance shall become effective imme- diately upon its passage and approval. PASSED AND APPROVED this the day of , 1993. BOB CASTLEBERRY, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: ),'PROVED AS TO LEGAL FORMS D BRA A. DRAYOVITCH, CITY ATTORNEY BY Ja" r I ® EF,\A~ 1~~II11111U\ul Rh,11.111Hs ~ ~C ONE TO FOUR FAMILY RESIDENTIAL. EARINEST MONEY CONTRACT (RESALE) ALL CASII, ASSUMPTION, THIRD PARTY COWENTIONAL OR SELLER FINANCING PROMULGATED BY THE TEXAS REAL ESTATE COMMISSION ts~J9~iII3N0 ? 3 / _ _ NOTICE: Not For Use For Condominium Transactions 4geodaltatn.,..~- 1. PARTIES: utLt.t aM HOt exn An t I -ARETH HOLLAND d' sell and convey to CITY OF DFNTON _ (Bu er) d u)er agrees to buy from Seller the property described below, 2. PROPERTY: Lot , Block A1330A G. WALKER, TRACT 68.ACRES 0,852 OLD Addition, city of DGAD TR 18C (2 County, Texas, known as 41 aA eneTFR ROAD (Address), or u described on attached exhibit, together with the following items, if any: curtains and rods, draperies and rods, valences, blinds, window shades, screens, shutters, awnings, wall-to-wail carpeting, mirrors fixed in place, ceiling fans, attic fans, nail boxes, tole-..sion antennae and satellite dish, permanently installed heating and air conditioning units and equipment, built-in security and fire detection equipment, lighting and plumbing fixtures, water softener, built-in kitchen equipment, garage door openers with controls, built-in cleaning equipment, all swimming pool equi finent, shrubbery, permanently installed outdoorcooking equipment, built-in fireplace screens and all other property owned by Seller and attached to the above described real propert net-inslsrled: All property sold by this contract is called the 'Property.' The Property is ® is not subject to mandatory membership in an owner' association and its assessments and requirements. 3. SALES PRICE: A, Cast portion of Sales Pries payable by Buyer . $925,000 B. Sum of notes described below (excluding any private mortgage insurance [PMI) premium) . , f C. Safes Price (Sum or A and B) . . $1125,000 ASSUMPTION: 0 Buyer shall assume the unpaid principal balance of a tint lien promissory note payable to whleh unpaid balliica at closing will be S The tots) current monthly payment including principal, (nt and reserve deposits is f ! Buyer's initial payment shall be the first payment due clcaing. (2) Buyer shall the unpaid principal balance of a second lien promissory n yable to chunpald balance at closing will be S The total current monthly payment inclttdi prnndpal, interest and reserve deposits is S uyer's initial payment shall be the fi Payment due after closing. Buyer's assumption of an existing note udea all obligations Imposed the dead of trust securing the note. If the unpaid balance(s) of any assumed s) u of the closin a varies from the loan balance(s) stated above, the 0 cash payable at closing [J ales price shall usted by amount of any varisnce; provided, if the totel principal balance of all assumed loans varies in an amount gt 5350.00 at closing, either party may terminate this contract and the Earnest Money shalt be refunded to Buyer un1 ther party elects to eliminate the excess in the variance by an appropriate adjustment at closing. If the noteholder ulru ( yment of assumption coats in excess of $ In (1) above or S in (2) above Se11er declines pay such excess, or (b) an increase in the interest rate to more than It in (l) above, S in (2) above, c) any other modification of the loan documents, Buyer may terminate this contract and Earnest Money shall be re Buyer. A vendor's lien and dad of trust to secure assumption shall be required mch sha11 automatically be released on exec and delivery of a release by noteholder. If Seller is released from tiabili on any assumed note, the vendor's lien and deed o t to secure assumption shall not be required, NOTICE TO RUYER~ monthly payments, interest rates or other terms of some low ins adjusted at or after closing by the lender. If y are concerned about the possibility of future adjustments, do not sign the t without examining ZIRD 'so f Ifurl. LER: Your liability to pay the note assumed by Buyer will continue unless you obuin a re of liability. ed about future liabilty, you should use the TREC Release of Liability Addendum. Y FINANCING: 001A Initialed for Identi fication by Buyer and Seller TREC NO. 20-I c r AgelldaNo....~ s.A 8 IAte~ ~6 ^ + ff, One w Four F+TdY P++identld F.unc see _ \tm.~ Conan, Cm.:rnnr L1S tAJJrete of Proptnrl Idle o e loan. The loan shall tx µi(h without Phil. due to full in year(s), Ait terest not (2) A thin arty second lien note of S ear(s) of the loan. to exceed `I per annum for the first 0 C. TEXAS VETERA, ' HOUSING ASSISTANCE PROGRAM LOAN: for a penod A Texas Veterans' tlous Assistance Program Loan (the Program Loan) of S of at least yea It the interest rate established by the Texas Veterans' Board at the time of eosin;. OD. SELLER FINANCING: A promis note from Buyer to Seller off bearing interest per annum, secured by venuor d deed of trust liens, in accordance th the terms and conditions set forth in the attached TREC Seller Financing Adden . If an owner policy of I' insurance is furnished, Buyer shall famish Seller with a mortgagee policy of title insurance. O E. CREDIT APPROVAL ON ASSUSIP1 [ON OR SEL FIN ING: Within r days from the effective date Of this contract, Buyer shall deliver to Seller documen ' n which Seller deems sufficient to establish Buyer's creditworthiness for assumption approval or seller fina g, If is documentation is clot delivered withinthe specified time fo time, Seller may terminate this contract by notic Buyer within s after expirati Il of the deemed for delivery. and the Earnest Money shall be paid to Seller. I l vered I andaSellerr determin 'a Seller's sale discretion that Buyer's Buyer's credit. If the documentation is tie de credit is unacceptable, Seller may t Hate this contract by notice to Buyer within a after expiration of the time for delivery and the Earnest Mon all be refunded to Buyer. If Seller does not so terinin this contract, Seller shill be deemed to have accept uyer's credit. Buyer hereby authorizes any credit repo. ing age to furnish to Seller at Buyei s sole expen pies of Buyer's credit reports. Within days fir t e r fective date of this contract Buyer shall apply for all third party financing or note der'sapprovai of any assumption shall make every reasonable effort to obuie financing or assumption approval. Financing o mption ing approval shall eemed to have been obtained when Buyer has satisfied allof lender's financiaeon dieffective date h(in dt ng any fine Phil premium) or assumption approval is not obtained within _ days coot shall terminate and the Earnest Money shall be refunded to Buyer. .n' mid deed-af-host liens. TtTt C rn►roaxty S. EARNEST MONEY: Buyer shalt deposit S at 000 u Earnest Money with $A!FpGQ (Address), as Escrow Agent, upon execution of this contract by bolt: parties. []Additional E9 rnest Monf Buyer fails to deposit shall be depositsd by Buqt tlthis contract, Buyer hall berin default. the Earnest Money as required by 6, TITLE POLICY, ABSTRACT AND SURVEY: T tle(th pitle Policy) ® A. TITLE POLICY: Seller shall furnish to Buyer at Seller's expense an Owner Policy of Title Insurance the issued by __SAFECO~ COMPANY- of the Sales Price, dated at or after closing, insuring Buyer against loss under the provisions of the Title Policy, subject to the promulgated exclusions (including existing building and zoning ordinances) and the following exceptions; (1) Restrictive covenants coma on to the platted subdivision in which the Property is located, (2) The standard printed exception for standby fees, uses for the current and subsequent yam, and subsequent assessments for prior years due to changes in land usage or ownership. (3) Liens created as part of the financing described in Paragraph 4. (4) Utility easements created by the dedication deed or plat of the subdivision in which the Property is located, (S) Reservations or exceptions otherwise perntilted by this contract or as Tray be approved by Buyer in writing. (6) The standard printed exception six to discrepancies, conflicts, shorisges in area or boundary lines, tocroachtnents or protrusions, or overlapping improvements. (2) The standard printed exception as to nurital rights, (9) The standard printed exception as to waters, tidelands, beaches, streams, and related matters. Seller, at Seller's expense, shall delivtr to Buyer within 20 days after the effective date of this contract a commilment for Title Insurance (the Con(milmtnt) and st Buyer's expense, legible copies of restrictive covenants and documents evidencing exceptions in the Commitment other than the standard printed exceptions. Buyer shall have S days after the receipt of the Commitment to object in writing to matters disclosed in the Commitment. Buyer tray not object to items 6A(t) through tiny (g) above unless s a yea dcr~aleSltandfi such item prohibits the following use or activity: of ern raze _ g, strict and (b) supplemented to -V 'e company (s) fror. the sovereignty to th? J SetletshaHr-tht t TREC NO, 20•I Initialed for Identification by Buyer and Seller ' Agod)No i errA R(1`n D "iT 'v T .x fi ee 1 One to Four Family Re eidenGat f+rneu 1.loney QIDIf].1 Con.eminj 41A6 . (Add",$ of Property) j i4bMfeex lhatl hers#tttined #1 $1}y#}'4 by an e. ey selected by Buyer. Buyer shall have 20 days after the receipt of the Complete Abstract t jSe wrtttng to matters di in the Complete Abstract. C. SURVEY REQUIR 'ithin days after loan approval if a third-party loan is involy, i if no third-party loan is involved, within from the effective date of this contract, Seller shaolmtsh to Buyer at Buyer's expense a plat of a current survey identifyin Property by metes and bounds or ed lot description. The survey shall be prepared by a Registered Professional Lan? S eyor acceptable to isle Company and any lender. The plat shall contain the surveyor's certificate that: (a) the sure n and staked on the ground and comers are marked with permanent monuments; (b) the plat shows the locates rovements, highways, slreet, roads, railroads, rivers, creeks or other waterways, fences, easement right-of-way o contiguous to the Property with all easements anJ right"f-way referenced to their rec - tnforramion; (c) there are no di ancies or conflicts in boundaries, or visible encroachments, except As sh on the plat; (d) the Property does or does not ' the 100-year Floodplain, and any portion lying within oadplain has been designated on the plat; (e) the survey is true correct; and (1) the plat set forth the di ns and total area of the Property. Buyer shall have S days after the receipt of t to object in writing to d en manes on the plat which constitute defects or eacumbratsces to title; however, utility ease is created by Buyet's failure to object under Paragraph 6A, 69ror6&within the time allowed shall constitute a waiver of Buyer's right to object; except that the requirements in Schedule C of the Commitment shall notte deemed to have been waived. If objections are made by Buyer or any third party leader, Seller shall cure the objections within 15 days from the date Seller receives them and the Closing Due shall be extended as necessary. If objection, ere not cured by the extended Closing late, this contract shall terminate and the Earnest Money shall be refunded to Buyer unless Buyer elocts to waive the objections. NOTICE TO SELLER AND BUYER: (1) Broker advises Buyer to have an Abstract covering the Property aarnined by an attorney of Buyer's selection, or Buyer should be furnished with or obtain a Title Policy. (2) If & Title Policy is furnished, the Commitment should be promptly teviewed by an attorney of Buyer's choice due to the time limitations on Buyer's right to object. (7) If the Property is situated in a utility or other statutorily created district providing water, sewer, drainage, or flood control facilities and services, Chapter 50 of the Texas Water CoSe requires Seller to deliver and Buyer to sign the statutory notice relating to the tax rile, bonded indebtedness, or standby fee of the district prior to final execution of this contract. 7. PROPERTY CONDITION: (Check one box only) © A. Buyer accepts the Property in its present condition, subject only to lender required repairs and the following repairs: Q B. Buyer accepts the Property In its present condition subject to lender required repairs and those repairs designated by Buyer pursuant to the attached Property Condition Addendum. pay REPAIR the cost of turning Non,utilities for Inspections and r inspections.llBuyer &11 pay forrinspectionai reins ecio n, reports and certificates. and if If the cost of treatment and repairs resulting from termiles of other wood-destroying insects will not exceed f_ the cost of all other repairs will not exceed S , Seller shall complete the trealrnent and repairs prior to the Closing Date. Within 7 days after receipt of all laspeclion reports and Buyer's designation of repairs. Seiler shall notify Buyer as to the cost of repairs and whether Seller will pay any excess cost. If Seller fails to notify Buyer or refuses to pay the excess costs, Buyer may (a) pay the excess costs, (b) accept the limited repairs, unless prohibited by lender, or (c) terminate this contract and the Earnest Money .hall be refunded to Buyer. Buyer shall notify Seiler of Buyer's election within 5 days after Buyer is notified of Seller's refusal to pay excess costs. If Seller fails to notify Buyer, Buyer shell notify Seiler of Buyer's elation within 11 days after Seller receives all Inspection reports and Buyer's designationof repairs. Buyer's failure to nuke a timely election shall be deemed as Buyer's election to accept the Property with the costs of treatment and repair limited to the trlexitnum amounts stated above. If the total cost of treatment and repairs exceeds 5% of the Sales Price and Seiler agrees to pay all treatment and repair costs, Buyer may (a) accept the Property with the completed treatment and repairs, or (b) terminate this contract and the Earnest Money shall be refunded to Buyer. Buyer shalt make this election within 5 days after Seller notifies Buyer of Seller's willingness to pay all costs of treatment and repair. Buyer's failure to make such election within the S-dsy period shall be deemed As Buyer's election to accept the completed repairs. ition to the any com end shallllbe liable up otheem ximummaagreedramount which shaldbe deductedtfrom thepsalts proceosdoParaorgracollectedph 15, m Seller lat L If er Nits closing. 001A TREC NO. 20•I fnilialed for identification by Buyer and Seller ~gAilva(Tftff!.~+-~_ Oro lo Four Femily Rteudenhal Eer.Kei Money Con:re:t C., "min( /r L8~ FRSTFR Rt1A4 hFtiTON T EY Pr FoH r"V2 (Add rtu or Property} ~V S. BROKER'S FEE: WI LI MS AND Wrt r IAMB REAL TORS 1 (Listing Broker) represents Seller. Any other broker is: 7(9 Listing Broker's subagent representing Seller; or C] Buyer's agent. Seller shall pay Listing Broker as specified by separate agreement betw#,en Listing Broker and seller. in the event of Bu)er's default, Listing Broker shall receive one-half of any Eamest Money which Seller receives under Paragraph 15, not to exceed the amount of the fee specified in the separate agreement. Escrow Agent is authorized and directed to pay Listing Broker said fee. 9. CLOSL\Gt The closing of the sale shall be on or before sFPT t O , 1991 or within 7 days after objections io title and survey have been cured, whichever date is later (the Closing Date); however, ijfrnancing or assumption l approval has been obtained pursuant to Paragraph 4, the Closing Date shall be extended up to 15 days only if necessary to comply with lender's closing requirements (for example, survey, insurance policies, property repairs, closing documents). j If either party fails to close this sale by the Closing Date, the non-defaulting party shall be entitled to exercise the remedies contained in Paragraph 15. At closing Seller shall furnish tax statements showing no delinquent taxes, a Supplemental Abstract when applicable, showing no additional title exceptions, and a General Warranty Deed conveying good and indefeasible title subject only to those exceptions permitted in Paragraph 6. 10. POSSESSION: Seller shall deliver possession of the Property to Buyer on CLOSING PLUS TWO WEEKS in its present or required repaired condition, subject to the dollar limitations of Paragraph 7, ordinary wear and tear excepted. Any possession by Buyer prior to closing or by Seller after dosing that is not authorized by a temporary lease form promulgated by TREC or required by the Parties shall establish a landlord•teriml at sufferance relationship between the parties. Consort your baurance agent prior to change of possession as insurance coverage may be limited or terminated. It. SPECIAL PROVISIONS: (Insert only factual statements and business details applicable to this sale. A licensee shall not add to a promulgated earnest money contract form factual statements or business details for which a contract addendum, true or other form has been promulgated by TREC for mandatory use. 22 TAC }537,11 (d),) I HOT 'ruB, SHELVES OVER WINDOWS, WINDOW UNII IN MASTER BEDROOM DOES NOT STAY WITH SALE OF PROPERTY,. PICKET FENCE AND RUNNERS, FOUR MAGNOLIA TREES AND TWO ROSE BUSHES are also to bo removed by the aiiyoar h wever fence posts will remain. A.'~ 12. SALES EXPENSES: The following expenses shall be paid at or prior to closing: A. Appraisal fees shall be paid by rQA B. The total of loan discount and buydown fees (excluding any Texas Veterans' Housing Aulstanee Program Participation Fee) shall not exceed mJA of the loon of which Seller shall pay the first m/A % and Buyer shall pay the remainder. C. Seller's Expenses: Releases of existing Liens, including prepayment penalties and recording fees; release of Seder's loan lia- bility; tax statements or certificates; preparation of deed; one-half of escrow fee; preparation and recording of deed of trust to secure assumption; Texas Veterans' }Sousing Assistance Program Participation Fee not to exceed S N/A ; owner title policy guaranty and recoupmeni fees; and other expenses stipulated to be paid by Seller under other provisions of , trio contract. D. Buyer's Expenses: Loan application, origination and cornmitment fees; loan assumption costs; leader required expenses incident to new loan(s): (for example, PMI premium, preparation of loan documents, survey, recording fees, tax service and research fees, warehouse or underwriting fees, copies of restrictioas and emmenta, amortization schedule, premiums for mortgagee title policies and endorsements required by lender, credit rtporU, photos; mortgagee title policy guaranty and recoupment (ees); required premiums for flood and booed insurance; required reserve deposit for insurance premiums and ad valorem taxes; interest on all monthly installment ysymeor notes from date of disbursements to (1) month prior to dater of first monthly payments; customary Program Lan costs for Buyer; one-half of escrow fee; and other expenses stipulated to be paid by Buyer under other provisions of this contract E. PMI premium not to exceed S NIA shall be paid by Buyer, and ❑ paid in cash at closing Q added to the amount of the loan, F. if any sales expense exceeds the amount stipulated lobe paid by either party, either party may terminate this contract unless either party agrees to pay such excess. In no event shall L',iyer pay charger and fees expressly prohibited by the Texas Veteran's Housing Assistance Program or other government :Ran prigram regulations. 001A Initialed for identification by Buyer _ and Seller iv= NO. 20.1 1 i AosdAtl One lo Four FamJy Residential Earnest Moray Contrast CoNirn.nr 4186 F j g go Fr (Addreas of Propeny) Dale- 11. PRORATIONS; Flood and haurd insurance premiums, taxes for the current year, interest, maintenance fees, 6esess ~nrs and rents shall be prorated through the Closing Date, however, if a loin is assumed and the lender maintains an escrow account for the payment of taxes and insurance, the above items136hall C] shall not be prorated. Whether or not prorations are made, the escrow account shall be transferred to Buyer without any deficiency. If prorations are made Buyer shall reimburse Seller for the amount in the transferred account. If prorations are not made, the escrow account shall be transferred to Buyer without reimbursement to Seiler. if a transfer is perm tted by the insurance carrier, the insurance policy in force ® shall shall not he transferred 10 Buyer. Buyer shall be obligated to pay taxes for the current year, and if the insurance policy in force is not transferred, Buyer shall pay the premium for a new policy, 14. CASUALTY LOSS: If any part of the Property is damaged or destroyed by fire or other casualty loss, Seller shall restore the Property to its previous condition as soon as reasonably possible, but in any event by the Closing Dale. If Seller is unable to do so without fault, Buyer may either (1) ter rninale this contract and the Earnest Money shall be refunded to Buyer (2) extend the time for performance up to IS days and the Closing Date shall be extended as necessary or (3) accept the Property in its damaged condition and accept an assignment of insurance proceeds. Provisionsof the Texas Property Code to the contrary shall not apply. IS. DEFAULT: If Buyer fails to comply with this contract, Buyer shall be in default, and Seller may either (a) enforce specific perfonnance, seek such other relief as may be provided by law, or both, or (b) terminate this contract and receive the Earnest Mont) as liquidated damages, thereby releasing both parties from this contract. If Seller is unable without fault within the time required to make any non-cesualty repairs or deliver the Commitment, Survej or the Complete Abstract, Buyer may either terminate this contract and receive the Earnest Money as the sole remedy or extend the time for performance up to 15 days and the Closing Data shall be extended as necessary. If Seller fails to comply with this contract for any other mLwo, Seller shall be In default and Buyer may either (1) enforce specific performance. seek such other relief as may be provided by law, or both, or (2) terminate this contract and receive the Earnest Money, thereby releasing bah parties from this contract. 16. ATTORNEY'S FEES: If Buyer, Seller, Listing Broker, Other Broker or Escrow Agent Is a prevailing party in any legal proceeding brought under or with relation to this contract, such party shall be entitled to recover from the non-prevailing party all coats of such proceeding and reasonable sttomey's fees. 11. ESCROWt The Earnest Money Is deposited with Eacrow Agent with the understanding that Escrow Agent is not (s) a party to this contract and does not have any liability for the perfornunce or non-performance of any parry to this contract, (b) liable for interest on the Earnest Money or (c) liable for any loss of Earnest Money caused by the failure of any financial institution in which the Earnest Money has been deposited unless the financial institution Is acting u Escrow Agent. If either party nukes demand for the payment of the Earnest Money, Escrow Agent has the right to require from all parties and broken a written release of liability of Escrow Agent for disbursement of the Eamesl Money, Any refund or disbursement of Eamat Money under this contract shall be reduced by the amount of unpaid expenses incurred on behalf of the party receiving the Earnest Money, and Escrow Agent shall pay the same to the creditors entitled thereto. At closing, the Earnest Money shall be applied first to any cash down payment, then to Buyer's closing coats and any exceu refunded to Buyer. Demands and notices required by this paragraph shall be in writing and delivered by hand delivery or by certified mail, return receipt requested. IS. REPRESENTATIONS: Sellerepresents that as of the Closing Date (a) then will be no liens. Assessments, Uniform Commercial Code or other security interests against the Property which will not be satisfied out of the Sales Price unless securing payment of any loans assumed by Buyer and (b) assumed loans will be without default. If any representation In this contract is untrue on the Closing Date, this contrast may be terminated by Buyer and the Earnest Money that[ be refunded to Buyer. All represtmation; contained in this contract and an agreement for mediation shall survive closing. 19, NOTICES: All notices shall be in writing and effective when delivered At the addreaea shown below, 20. FEDERAL TAX REQUIREMENT: If Seller is A 'foreign person', as defined by Applicable law, or if Seller fails b 66%ct an affidavit that he is not a 'foreign person% then Buyer shall withhold from the miss proceeds an amount sufficient to cerrrply with applicable tax law and deliver the acme to the Internal Revenue Service together with appropriate tax fortes. IRS regulations require filing written reports if cash in excess of specified amounts Is received in the transaction. ill. NOTICE TO PARTIES: It is the policy of the stale of Texas toencouraga the peuable resolution of disputes throe ja alternative dispute resolution procedures. Therefore, if a dispute arises in relation to thin contract which cannot be resolved in good faith through informal discusaion, the partite are encouraged to submit the dispute to mediation u set forth In An addendum either approved by TREC or required by the parties. 22. AGREEMENT OF PARTIES: This contract conulns the entire agreemtnt of the parties and cannot be changed except by their written agreement. Addenda which are a port of this contract are (list): QQJA Initialed for identification by Buyer._,__ And Seller TREC NO. 20.1 aQ011G3N0 ~-r One to Four Forndy aulderuial FJrnest Moray Cornred Conaunna 4186 FOSTER, e e .li v. (Addnuor Propeny) Date a 23. CONSULT YOUR ATTORNEY; Brokers cannot lire legal advice. Tlus is intended to be illegally binding consac!~ READ IT CAREFULLY. If you do not understand the effect of this contract, consult your attorney BEFORE signing. APPROVED AS TO LECAL FORM: Debra A. Drayovitch, Buyer's City Attorney Seller's BYAttomey:~$~`s-.rl~ Attorney: EXECUTED in multiple originals the __day of 19 (THE EFFECME DATE), {BROKER: FILL fN THE DATE OF FINAL ACCEPTANCE AND THE PARTIES' ADDRE SES ) C17Y OF DENTON, TEXAS ,IA &u Byl / / ~ 11~v,~.11 _ Buyer BOB CASTLEBERRY, MAYOR Seller William Holland 1if .c_ BAl E. McKinney Street Seller Elie beth NoItand Denton, TX 76701 566-8307 Buyer's Address Phone No. Seller's Address Phone No. The forth of this contract has been approved by the Texas Rai Estate Cortuniseion. Such approval relates to this contract form only. No representation it made as to the legal validity or adequacy of any provision in any specific transaction. It is not suitable for complex transactions. Extensive riders or additions ara not to be used. (03.92) TREC NO. 20.1. Ilia form replaces TREC NO. 20-0. AGREEMENT BETWEEN BROKERS Listing Broker agrees to pay uT1.T.TAws awn u7t.r.uwa Rly~t.--- I----t Other Broker, a fee of _ A of the total sales price when the Listing Broker's fee described in Paragraph 8 is received. Escrow Agent is authorized and directed to pay Other Broker from Listing Broker's fee at closing. --SAME uTt.T.TAw4 Awn VT1,11A we,(a RPAI.TAQA 112711 Other Broker License No. Listing Broker ~Liceve No. By: By: ANNA RIAThr r _._973n n- C1at nrymm. TCYaC 7A7n1 Other Broker's Address Phone No. Listing Broker's Address 187-2712 Phone No. RECEIPT Receipt of[:) Contract and 0 f Eamat Money in the form of Is acknowledged and is accepted subject to the ternu and conditions of the Earnest Money Contract. Escrow Agent: By: Dole: 19 _ Address City Slate Zip Code TREC NO. 20-1 i I SCITY~ .COUNCI 1 . - MWrI•~•++wn•I~swI~V11~N MMY.~•M~•wr~~YY~wO• ; , e AA 14 II 08/20/93 aQ oneaNo CITY COUNCIL REPORT FORMAT Aa ndaltma, GG _ TO: Mayor and Members of the City Council 0019~ FROM: Lloyd V. Harrell, City Manager SUBJECT: AMBULANCE FEES INCREASE RECOMMENDATION: It is the recommendation of the Fire Department to increase the fees charged by the Denton Fire Department Emergency Medical Services to more accurately reflect the cost of providing emergency medical services within the DFD EMS service area. SUMMARY: The fees affected will be the base transportation fee and t e ees charged for procedures and supplies. These fee increases are based on comparable fees charged by other EDIS providers in the North Texas area. BACKGROUND: We have, for some time, recognized that we should evaluate and adjust our fee structure to bring it more in-line with other EMS providers in our area, Our current fee is $120 for a transport and additional fees for procedures performed in the treatment of a patient. This ordinance provides for an increase (see PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: attached None page) FISCAL IMPACT: We believe the fees restructuring will enable us to recover a greater portion of the cost of providing EMS and will eventually give us a higher Medicare Par (average) on which Medicare will base their EMS reimbursement. I P FULLY SUB TT -1loyd V. arre City Manager ,P a aced r L J mes R, Thomason Title Deputy Fire Chief Approved: Name Title 2633C/3 I 08~ 0/93 ~pandaNo a BACKGROUND: (continued from previous page) We in the basic transportation charge, itemization of materials and supplies as listed in the ordinance. The formula for determining the price of supplies is contained in Section 3. b,c and d of the ordinance. The price shown for each item has been factored according to those formulas. I I k .r E l AGendaNo / - Aoendaftem Date DENTON FIRE DEPARTMENT A~J ANALYSIS OF EMS FUNDING In anticipation of the loss of the revenue from the contract with Denton County for Emergency Medical Services (EMS), the Fire Department has conducted an analysis of the cost to provide EMS as well as the funding mechanisms available to recoup the expense of providing EMS. Both variables can be influenced to some degree by the City. Obviously, the cost to provide any given service is based upon the level of service provided. It is a given, that if the level of service is held constant, the cost of the service will continue to increase over time due to inflation and other influences such as salary costs and State mandates. What is the actual cost of the EMS? There are several ways to express the cost of providing a service. Based upon the FY 1992-93 Fire Department Budget, the cost of providing EMS is $1,057,062. However, this figure represent? only the direct costs associated with providing EMS. There are a number of additional costs which are absorbed by other Divisions within the Fire Department. For example, such costs as utilities, first responder labor costs, janitorial, employee medical physicals, etc are not included in the EMS budget. Using the budgeted amount, costs may be expressed by determining the cost per incident. In calendar year 1992 the EMS responded to 4,205 incidents. This represents an averagd cost of $251.38 per incident. Another method is to calculate the cost of service on an hourly basis since the service must be available 24 hours per day 365 days per year. Divide the budget amount by 8,790 hours and it costs the City $120.26 per hour to provide EMS, or $2,886.24 per day. Still another method is to determine the per capita cost. Based upon the budgeted amount, the per capita cost for the 970049 residents served by the Department is $10.89. !f only city residents are considered, the per capita cost increas.,s to $15.95. This figure would be less, of course, if revenues are considered. Assuming that the EMS is operating at maximum efficiency, the only way to reduce costs is to reduce service levels. If it is assumed that the level of service is satisfactory at present, then the level of service should not be reduce. Therefore, the only course of action available is to increase revenues from existing sources and/or seek additional revenue sources. At the present time, there are two principal sources of revenue: 1) fees for service and 2) subsidies provided )y political subdivisions. Fees respresent 23* of total funding, whereas 77% of the funding is derived from subsidies. This ratio is not uncommon and is consistent with other public providers of EMS. Typically, foes are kept artifically low in order to be perceived as affordable by the common citizen. f t, `t AgenGaNo " Apan~allem Date Subsidies are available from three sources: 1) Denton County, 2) contracts with eight "Small Cities", and 3) tae General Fund. The percentage of each funding source is illustrated in Figure one, Below. As indicated below, the County contract amounts to 23.2% of the total, or $245,534. The loss of this subsidy would have considerable impact on the EMS budget unless an alternative source of income became available. FIGURE ONE bmsru Pure 492% jr; smellOtis$ A61 COUnIa~ CaAntr Kl dens 23% Let us now examine each category of funding beginning with revenues derived from fees. A fee is charged when a patient is transported from the scene of an incident to a hospital. Currently, the average fee charged by the Department is $140. Assuming a 1001 collection rate, the EMS would have to respond to 7,550 incidents in order to fund the entire cost of the EMS budget. As indicated above, the incident volume in 1992 was 4,205. The annual increase in call volume has been approximately ten percent. Therefore, it will be some time before there is a sufficient volume of calls to fully fund the EMS based upon the current fee structure. To complicate this matter, not all incidents result in a transport, however. In 19920 31% of all incidents resulted in a "no load". A no load means that the patient declined treatment or went to a hospital by other means such as by private automobile. It is illegal to force a patient to be transported against their will in most instances. Therefore, the incident volume would have to be conside:ably higher in order to compe:r,ate for those persons who decline our services. This is not like. to occur in the near future. The alternative is to increase the fees collected. As indicated above, the average cost per incident is $251.38. While this figure is considerably higher (55.7 t) higher than Denton's average fe-„ it is consistent with the fees being charged by ocher area EMS providers. Figure Two, below, lists the base fee beirj charged by fourteen public providers and eight private providers. In addition to the base rate, the City of Denton and many other providers add additional charges for supplies and equipment used. Some providers also charge mileage. Mileage fees average from $3 to $5 per mile traveled. N ~ 4 r 'r. Ap daNa i~ 4fG Apenda!ton ,f pale FIGURE TWO SURVEY OF HETROPLEX EMS FEES PUBLIC PROVIDER: PRIVATE PROVIDER: Addison FD $ 225 A-1 $ 250 Carrollton FD 210 American Ambulance 250 Cooke County 185 Apollo Ambulance 240 Dallas FD 240 Care Flight Ground 210 Farmers Branch FD 65* Central Ambulance 280 Garland FD 150 Dallas Ambulance 275 Highland Park FD 170 East Texas Medical 345 Irving FD 225 Medstar 402 Lewisville )D 100/150** Plano FD 150 Richardson FD 200 The Colony FD 250 University Park FD 240 Wise County 175 NOTE: * Farmers Branch is currently studying their fees in anticipation of an increase. Lewisville's rate is $100 for residents/$150 for nonresidents. The City of Denton charges a base rate of $120 per patient transport to one of three local hospitals: Denton Community Hospital, Denton Regional Medical Center, or Lewisville (primarily Lake Cities residents). Fees are then added for the use of any of eight additional items. These items and their fees are listed in Figure Four, below. Unfortunately, there are approximately 169 supply items that should be individually charged for. These items are listed alony with their respective costs in Appendix A. During d severe trauma or cardiac emergency, the actual costs to the City could easily exceed the billable charges. For example, a recent incident (,#931715) required the use of $163.79 worth of drugs and supplies. The billable amount was only $80, plus the cost of transport. Thus, a net shortfall of $83.79 was incurred and will have to be covered by the medical supplies account. As a comparison, a copy of the City's patient form is included in the Appendicies along with a copy of Central Ambulancels, a private r 40eeluaNO AganCalferrq. • LZ, provider. The privates charge for each individual item used and the quantity of each item used. FIGURE FOUR EMS FSE SCHEDULE EKG $ 25 Bandaging/Splinting 25 IV 15+ Drugs 25 Mast Trousers 25 Thumper 25 Oxygen 15 Nitrous oxide 25 k First bag/$10 per subsequent bag In an ideal world, 100% of all ambulance bills would be paid in full. obviously, this is not the case in the real world. While collection rates vary by provider, they are considerably less than 100%. The City's collection rate is approximately 60%. This is a fairly respectable rate among public providers. Among the private providers surveyed, the collection rate is closer to 80%. Therefore, to obtain a true picture of the revenue generated by ambulance billing, the following formula must be used. FEES X 0 TRANSPORTS REVENUE COLLECTION RATE In order to recover 1001 of the cost of operating the EMS based upon a collection rate of 60%, the average ambulance bill would have to be $605.84. Undo. the current practice of billing the patient directly, it is doubltful that the collection rate would remain at 601. This would necessitate charging even higher fees to compensate for the declining collection rate. This would rapidly deteriorate into a Catch-22 situation. A more realistic approach would be some combination of increased fees and an improved collection rate. If the City's collection rate could remain constant at 60% and given a fee increase to $251.38, as much as $438,607 might be generated. This additional revenue would represent 79.5% of the revenues that might be lost should the County discontinue EMS funding. An increase to $281 would recover 1001 of the potential lost revenue at a 60% collection rate. At the current fee, each five percent improver,iont in the collection rate would net slightly more than $200000. At the S 251.38 rate, each five percent i W., T. K I i ~nG3N0 . A~andaltem,. 7 sy ~r J improvement would result in an increase of over $36,000. s E:\6"x$\oRD\E MS.0 AgsndaNo j; ORDINANCE NO. AN ORDINANCE OF THE CITY OF DENTON, TEXAS, ESTABLISHING FEES TO BE CHARGED FOR EMERGENCY AMBULANCE SERVICES IN THE CITY AS PROVIDED FOR IN SEC. 27-102 OF ARTICLE IV OF CHAPTER 27 "VEHICLES FOR HIRE" OF THE CODE OF ORDINANCE OF THE CITY OF DENTON, TEXAS; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That fees are hereby established for emergency ambulance services in the city provided pursuant to Sec. 27-102 of the Code of Ordinances as follows: 1. P transportation fee of Two Hundred Dollars ($200.00) will .ae charged each patient transported from the scene of an emergency to a City of Denton or Denton County Hospital. 2. An emergency transfer fee of Three Hundred Dollars ($300.00) will be charged to a patient transferred by order of his attending physician to a hospital within a one hun- dred mile radius of the City of Denton and outside of Den- ton County. An additional Three Hundred Dollars ($300.00) will be assessed for each additional one hundred miles or portion thereof beyond the first hundred mile radius. 3. Fees: (a) Fees for the following supplies or medication shall be: Adenosine, 6 mg/2 cc...., *$42.75 Airway, nano, any size .................I...8.88 Airway, oral, any size .1.50 Airway, PTL ...............................39.75 Alcohol ....................................3.30 Ammonia inhalant ...........................0.75 Atropine, 1 mg/10 cc s......... 23.35 Bandage, triangular ........................3.00 Benadryl, 50 mg/1 cc .......................9.15 Blanket, emer., yellow ....................17.85 Bretylium, 500 mg/10 cc ...................16.20 Burn sheet, sterile .......................12.00 Catheter, butterfly ........................6.51 Catheter, intraosseous ....................30.00 Catheter, intravenous ......................6.51 Catheter, mediport... ...................18.00 Cervical collar, any size .................30.00 Cold pack ..................................4.35 AgondlNo AOanNINM [xte_ r~ Fr Dextrose, 51, 500 cc., 6.00 Dextrose, 501, 25 GM/50 Cc ................13.20 Dextrostik, any type .......................3.00 Diazepam, 10 mg/2 cc ......................12.30 Dopamine, 200 mg/5 cc .....................14.25 Dressing, multi-trauma .5.55 Easy cap, nelcor.......................... 35.00 Electrodes, adult, small ...................3.00 Emesis basin .1.00 Endo-lock •......................13.80 EPI. 1:1000, 1 mg/1 cc .2.55 EPI. 1:10000, 1 mg/10 cc ..................13.50 E.T. tube, any size ........................8.55 Eye pad ................................1.50 Eye shield.. .....................1.50 Gauze, 4 x 40 10 pack ......................2.40 Gauze, petroleum ...........................2.25 Gloves, sterile ............................3.00 Head bed ..................................13.65 Hot pack ..........................3.60 Hydrogen peroxide.. .....................3.00 Isoproterenol, 1 mg/10cc 13.50 Kling, Vt . . ....................2.40 Lasix, 40mg/4cc ..........................8.25 Lidocaine, 2 mg/5 cc ......................14.25 Lidocaine, 100 mg/5 Cc ....................11.25 Mast trousers .............................25.00 Mazicon, 5 09/5 cc ........................36.00 Monitor/Defibrillator/Pacing ..............25.00 Narcan, 4 mg/1 cc .........................93.00 Nifedipine, 10 mg/2 cc .....................3.00 Nitro. spray, 4 mg.......... ..a............ 3.00 Nitrous oxide .........................25.00 Normal saline, 1000 cc .7.50 02 ........................................15.00 OB kit ....................................20.25 Oxygen delivery, any .......................6.12 Pads, pacer... ...........................42.75 Resuscitator, disposable ..................34.42 Ringers lactate, 1000 cc ...................7.50 Silver swaddler ...........................17.25 So. bicarb., 50 meq/50 cc .................13.20 So. chlor. irrigation..,,, so 041.6.00 Solution set, minidrip ....................10.50 Solution set, regular ......................8.25 Stylette, adult, small,,.,.., 9.00 Suction device, any size ...................3.57 PAGE 2 k M ~gBndaNo _ ~ 4~;ndaNem,~~-- qJ v Syringe, 1 cc ..............................5.49 Syringe, 10 cc .............................5.49 Syringe, 60 cc .............................6.00 Tetracaine, 5% ............................13.95 Thumper ...................................25.00 Vacutainer .................................6.00 Veni-guard .................................1.60 Yankhour suction ...........................6.75 (b) All other expendable items costing less than $10.00 and all pharmaceuticals shall be charged at a rate not to exceed three times the purchase price. (c) All other expendable items costing from $10.01 to $20.00 shall be charged at a rate not to exceed two times the purchase price. (d) All other expendable items costing more that $20.00 shall be charged at a rate not to exceed 1.5 times the purchase price. (e) An expendable item is defined as any item which is designed to be disposed of after each use or which must be used within a given period of time. SECTION II. (a) That the City shall have right to submit claims against a person's insurance company in lieu of direct billing to a person. (b) Persons receiving services who are members of the Denton Emergency Medical Services Membership Program will not be held re- sponsible for any copays or exclusion unless they are responsible for at least one-half (1/2) of the total charges pursuant to DENTON, TEX., REV. ORDINANCE, Ch. 27, art. V. (1991). (c) Any person not a member of the Denton Emergency Medical Services Membership Program shall be responsible for all charges relating to emergency medical services provided, including any co- pays, dedsctibles or exclusions. SECTION III. That a copy of this schedule of fees shall be maintained on file in the office of the city secretary. SECTION IV. That all ordinances or parts of ordinances in force when the provisions of this ordinance becowe effective which are inconsistent or in conflict with the terms or provisions con- tained in this ordinance are hereby repealed to the extent of any such conflict. PAGE 3 i I t fganda No cdo J SECTION V. That if any section, subsection, paragraph, sen- tence, clause, phrase or word in this ordinance, or application thereof to any person or circumstance is held invalid by any court of competent jurisdiction, such holding shall not affect the vali- dity of the remaining portions of this ordinance, and the City Council of the City of Denton, Texas hereby declares it would have enacted such remaining portions despite any such invalidity. SECTION VI. That this ordinance shall become effective immed- iately upon its passage and approval. PASSED AND APPROVED this the day of , 1993. BOB CASTLEBERRY, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY., APPROVED AS TO LEGAL FORM: D~BRA A. DRAYOVITCH, CITY ATTORNEY 1 BY'1 a,2.._l1'~rt~L~ . l PACE 4 =CITY COUNCI ~y 14 Y V 44•~~I- a: A~edega AIM Date RESOLUTION NO. A RESOLUTION OF THE CITY OF DENTON, TEXAS THE 1993-1994 BUDGET OF THE DENTON CENTRAL APPRAISAL DISTRICT; AND DECLARING AN EFFECTIVE DATE WHEREAS, the 1993-94 proposed budget of the Denton Central Ap- praisal District was submitted to the City of Denton before June 15, 1993; and WHEREAS, the Denton Central Appraisal District adopted this proposed budget on July 22 , 1993; and WHEREAS, the City of Denton has 30 days from the adoption of the proposed budget by the Denton County Appraisal District to adopt a resolution approving or disapproving it; and WHEREAS, the proposed budget contains a list showing each pro- posed position, the proposed salary for the position, all benefits proposed for the position, each proposed capital expenditure, and an estimate of the amount of the budget that will be allocated to the City of Denton, Texas; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES: SECTION-1. That the City Council, pursuant to Article 6.06 of the Texas Tax Code, the 1993-94 budget adopted by the Denton Central Appraisal District on July _Z2, 1993. SECTION IT. That this resolution shall become effective imme- diately upon this passage and approval. PASSED AND APPROVED this the day of , 1993. BOB CASTLEBERRY, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORMS DEBRA A. DRAYOVITCH, CITY ATTORNEY BY: L. es \w0m$ %rn %C WNWpd L r •I A: Ya V. C~ y3 a3i AolftO No Agodal E'.S A ~kte ° Sl - I i DENTON CENTPAL APPRAISAL DISTRICT PROPOSED 1994 BUDGET a. JUN 151993 l agenda No Agendaltem 12 Q We 2 r DENTON CENTRAL APPRAISAL DISTRICT 1994 BUDGET TABLE OF CONTENTS Page 1 - TABLE OF CONTENTS Page 2 - BUDGET LETTER Page 4 - SUMMARY OF 1994 ESTIMATED REVENUES AND EXPENDITURES AND COMPARISON TO THE 1993 BUDGET PAGE 5 - 1994 APPRAISAL OPERATIONS EXPENDITURES BUDGET AND COMPARISON TO THE 1993 EXPENDITURES BUDGET PAGE 6 - EXPLANATION OF EXPENDITURES, INCREASES 6 DECREASES PAGE 15 - 1994 ALLOCATIONS WORK SHEET PAGE 17 - CAPITAL EXPENDITURES PAGE 19 - 1994 SALARY SCHEDULE I agandaNo DENTON CENTRAL APPRAISAL DISTRICT Apnda l lern 7911 MORSE STREET Q:ie _ P.O. BOX 2816 OENTOM, TEXAS 76202.2616 817.566.0804 G iR ? June 14, 1993 Chairran of The Board Members of the Board of Directors Denton Central Appraisal District Gentlemen) The Denton Central Appraisal District's Proposed 1994 Budget for the fiscal year ending December 31, 1994 is hereby submitted to the Board. In accordance with Section 6.06 of the State Property Tax Code, the Budget is also being submitted to the 49 Ju risdictiona that financially support the operations of DCAD. The member Jurisdictions served are located in Denton, Dallas, Wise, Tarrant, Cooke, and Grayson Counties. The Proposed 1994 Budget reflects a zero net increase over the 1993 Budget. Recent DCAD budgets have been met with demands to hold the line. In response, this proposed budget was formulated with a determined effort to minimize the cost to the supporting Jurisdictions. As a part of the 1994 budget preparation process, a salary survey was conducted amoung the supporting Jurisdictions. We found that the respondents to the survey gave a weighted average salary increase of 3.1661 for the 1992193 budget year. That increase was 0.166% greater than the 3.01 merit salary increase in the DCAD 1993 Budget and 0.6661 greater than the 2.51 salary increase proposed for 1994. Since the DCAD employees will be receiving salary increases that are certainly in line with the salary increases of the supporting Jurisdictions, staff believes that the increase will be acceptable to the Jurisdictions. L 61 ry AgrdaNo_`~3 AgaNallerr., Date '--Page-3---~ v For the benefit of the user of this budget, we have attached a copy of the-salary survey. Also, we are enclosing a copy of a comparison of the Jurisdictions' tax levies for 2991 and 1992. These documents are being provided so the user can compare the Jurisdictions' salary increases and changes in tax levies to DCAD's Proposed 1994 Budget. Although this salary increase will be welcomed by our employees, the effect of same, when added to other factors will place a substantial strain on the DCAD resources. Since the Proposed 1994 Budget is a zero increase budget, each dollar that is dedicated to a salary increase results in one less dollar for other expenses. The salary and benefit increase proposed for 1994 will have a net price tag of 838,752.85. When we add to this reduction the effect of inflation, the resources available for providing services become increasingly diminished. Further demands are placed on our resources each time that another Jurisdiction decides to begin taxing property. Perhaps the biggest demand of all comes from the ever increasing mandates codified into law by the the Legislature. Each year, DCAD's staff attempts to convey to all the Jurisdictions that the appraisal district is the heartbeat of their ad valorem taxing program. We can only hope that the Jurisdictions recognize that we are make every reasonable attempt to provide the necessary services to ensure equali_y to the taxpayers and a quality appraisal program for the Jurisdictions. But, given the restrictions on our resources, providing an appropriate level of servico is becoming more and more difficult. But, we will do the best we can. , Sincera, Joe RChief Appraiser apendaNo DENTON CENTRAL APPRAISAL DISTRICT400dlt-"---Ft;tJ`e 4 SUMMARY OF 1994 ESTIMATED REVENUES AND EXANIOD-ITURES AND COMPARISON TO THE 1993 BUDGET C/ CLASSIFICATION 1993 1994 BUDGET BUDGET REVENUES, FUNDING FROM JURISDICTIONS 92,358,125.12 92,3580125.12 INTEREST ON INVESTMENTS 320,@06.00 920,000.00 TOTAL REVENUES 92,378,125.12 92,378,125.12 Mon. iii-mill=i=i EXPENDITURES, TOTAL BUDGETED EXPENDITURES -,378,125.12 92,378,125.12 I I I i I i I i s DENTON CENTRAL APPRAISAL DISTRICT ~ge~d3No cJ3 ' G / .i F5 A hC2ltartZ.~'J 1994 APPRAISAL OPERATIONS EXPENDITURES BU,)G u AND COMPARISON TO THE 1993 EXPENDITURES BUDGET L' ACCT CLASSIFICATION 1993 BUDGET 1994 BUDGET 5117 SALARIES, , , , , , , , , , , , , , , , , , , , , , $1,225,128.52 $1,261,431.73 5119 SOCL4L SECURITY (FICA), , , , , , , , , , , , , , , 84,693.18 870346.40 $120 GROUP HEALTH INSURANCE . . . . . . . . . . . . . . . 125,899.22 135,247.58 5121 RETIREMENT ('fCDRS) . . . . . . . . . . . . . . . . . 63,274.83 51,488.28 5123 LONGEVITY PAY . . . . . . . . . . . . . . 11,756.00 13,380.00 5124 AUTO EXPENSE REIMBURSEMENT . . . . . . . . . . . . . 1180188.00 118,188.00 5125 WORKERS' COMP INSURANCE . . . . . . . . . . . . . . 20,896.69 210507.30 5126 GENEPAL INSURANCE . . . . . . . . . . . . . . , , . 15,'.34.00 150913.00 5127 AUDIT . . . . . . . . . . . . . . . . . . . . . . 4,350.00 4,500.00 5126 LEGAL SERVICES. . . . . . . 85,000.00 70,4,:'0.00 5129 OIL, GAS, HEAVY INDUSTRIAL, AND UTILITY VALUATION . . . . . . . . . . 21,750.00 21.750.00 5130 DEEDS, SALES, AND VALUE INFORMATION . . . . . . . . 29,422.76 31,106.46 5132 PRINTING SERVICE . . . . . . . . . . . . . . . . . . 37,256.69 43,706.69 5133 OFFICE SUPPLIES . . . . . . . . . . . . . . . . . . 44,915.00 42,135.78 5134 FURNITURE & EQUIPMENT . . . . . . . . . . . . 33,759.00 25,208.80 5135 OFFICE EQUIPMENT MAINTENANCE. . . . . . . . . . . . 9,200.00 9,200.00 5136 DATA PROCESSING MAINTENANCE . . . . . . . . . 100,485.20 85,994.2s: 5137 MEMBERSHIPS, SUBSCRIPTIONS & DUES . . . . 7,076.45 8,196.45 5138 TRAINING - SCHOOLS, CONFZKti*';'W , AND TRAVEL . . . . 23,285.00 23,688.31 5139 POSTAGE & FREIGHT . . . . . . . . . . . 67,088.00 67,088.00 5141 LEGAL NOTICES & ADVERTISING . . . . . . . . . . . . 9,500.00 4,000.00 5143 ELECTRICITY, WATER & SEWER . . . . . . . . . . . . . 31,920.15 31,920.15 5145 TELEPHONE . • . . . . . . . . . . . . . . . . 27,708.44 31,035.30 5146 BUIWn* & GROUNDS MAINTENANCE . . . . . . . . . . . 33,365.00 35,140.00 5148 APPRAISAL REVIEW BOARD . . . . . . . . . . . . . . . 22,680.00 220680.00 5152 CONTINGENCY . . . . . . . . . . . . . . . . . . . . 30,000.00 30,000.00 5153 BUILDING & LAND PAYMENT . . . . . . . . . . . . . . 59,088.00 590088.00 5154 BUILDING & LAND IMPROVOMM . . . . . . . . . . . . 27,000.00 19,679.69 5155 MISCELLANEOUS . . . . . . . . . . . . . . . . . . . 7,605.00 60805.00 5156 OTHER ASSETS . . . . . . . . . . . . . . . . . 700.00 700.00 TOTAL . • • • • • • • • , . . . • • • • . . . . . $2,378,125.12 $2,3780125.12 r.rrrurraarr waaora rrrr 1994 APPRAISAL OPERATIONS BUDGET Page 6 EXPLANATION OF EXPENDITURES, INCREASES AND DECREASES I INCREASED ACCOUNT OR ACCT CLASSIFICATION TOTAL (DECREASED) 5117 SALARIES . . . . . . . . . . . . . . . . . . 1994 BUDGET • $1,261,431.73 $36,303.21 1993 BUDGET ■ $1,225,128.52 THERE ARE 48 FULL-TIME EMPLOYEES IN THIS PROPOSED 1994 BUDGET. PRIMARY ELEMMS OF THE 1994 SALARIES BUDGET ARE AS FOLLOWS, NOTEi AN DENOTES A NEW ITEM. (1) THERE IS 4 2.51 MERIT INCREASE FOR EXISTING PERSONNEL. (2) THERE ARE NO NEW EMPLOYEES. (3) A HALF-TIM POSITION FOR COMMERCIAL PROPERTY DEPT. (4) PART-TIME EMPLOYEE FOR THE PERSONAL PROPERTY DEPT. '(5) PART-TIME EMPLOYEE FOR THE COMMERCIAL PROPERTY DEPT. '(6) PART-TIKE EMPLOYEE FOR THE RESIDENTIAL PROPERTY DEPT. CURRENT EMPLOYEES' SALARIES. . . . . . . $1,242,431.73 HALF-TIME EMPLOYIE FOR COMMERCIAL PROP DEPT. $101000.00 PART-711E EMPWfEE FOR PERSONAL PROP DEPT. . $3,000.00 'PART-TIE ElLVJJYEE FOR COMMERCIAL PROP DEPT. $3,000.00 'PART-TIHE W10YEE FOR RESIDENTIAL PROP DEPT $3,000.00 TOTAL SALARIES - ACCT i 5117 . . . . . . . . S1,2611431.73 .N NlM~.Ni 5119 SOCIAL SECURITY (FICA) . . . . . . . . . . . 1994 BUDGET a $87,346.40 $2,653.22 1993 BUDGET ■ $84,693.18 THE FICA BUDGET ITEM IS 7.654 OF THE EMPLOYEES' COMPENSATION. TOTAL SOCIAL SECURITY - ACCT S 5119. . . . . $87,346.40 Wr Www.. 5120 GROUP WAALTH INSURANCE . . . . . . . . . . . 1994 BUDGET - $135,247.58 $9,348.36 1993 BUDGET ■ $125,899.22 THE GROUP HEALTH INSURANCE BUDGET IS FOR EMPLOYEES ONLY. THE APPRAISAL DISTRICT DOES NOT PAY FOR DEPENDENTS' INSURANCE. THE CURRENT ANNUAL BILLINGS FOR 48 EMPLOYEES IS ESTIMATED TO BE $2,908.59 PER EMPLOYEE FOR 1994. THE BUDGETED AMOUNT REPRESEM AN INCREASE Or APPROXIHATELY 7.4♦ FOR GROUP HEALTH INSURANCE. TOTAL GROUP HEALTH INS - ACCT 0 5120 . . . . $135,247.58 1994 APPRAISAL OPERATIONS BUDGET A;)dOColl9ro ~ ERpl,ANATION OC EXPENDITURES, INCREASES AND DECREMPLa y Z ID ACCOUNT OR ACCT CLASSIFICATION TOTAL (DECREASED) m 5121 RETIREMENT (TCDRS) . . . • • • • • • • • • . 1994 BUDGET ' $51,488.28 ($110186.55 1993 BUDGET m :63,274.83 THE RETIREHMT EXPENSE IS 4.10% OF GROSS PAY FOR ALL FULL-TIME PERSONNEL. TOTAL RETIREHENT - ACCT 0 5121 . . . . . . . $51,488.28 5123 LONGEVITY PAY. . . • • • . . • • . . 1594 BUDGET - $13,380.00 $1,624.00 1993 BUDGET'- 511,756.00 EACH EMpL0YEE'S LONGEVITY PAY IS $4 PER MOM FOR EACH TZAR OF SERVICE. THE BUDGET INCREASE IS DUE TO THE ACCRUAL OF THIS BENEFIT TO EHPLOYEBS HIRED BEFORE THE FISCAL YEAR BEGINS. AN EMPLOYEE HIRED DURING THE FISCAL YEAR WILL NOT BE ELIGIBLE FOR THIS BENEFIT DURIIn THE FISCAL YEAR. TOTAL LONGEVITY PAY - ACCT # 5123. . . . . . 513,380.00 5124 AUTO EXPENSE REIMBURSEMENT . . . . . . 1994 BUDGET a $118,188.00 $0.00 1993 BUDGET ■ $118,188.00 THIS BUDGET ITEH IS TO COMMSATE EHPLOYMS FOR THE USE OF THEIR PRIVATELY OWNED VEHICLES USED DURING THE PERFORMANCE OF THEIR RESPONSIBILI'l'TE9. TOTAL, AUTO EXPENSE REIHB - ACCT t 5124 . . . $1180188.00 5125 WORKERS' COMP INSURANCE. . . . . . . . . . . 1994 BUDGET a $21,507.30 $610.61 1993 BUDGET a $20,896.69 THE INCREASE IS DUE TO THE INCREASED SALARY AND LONGEVITY COST AND TWO (2) ADDITIONAL PART TIME EHPLOYEES. TOTAL WORKERS' COMP INS. - ACCT 4 5125 $21,507.30 i „.3mr,,Na.__ 1994 APPRAISAL OPERATIONS BUDGET EXPLANATION OF EXPENDITURES, INCREASES AND DECREA II~CREASED ACCOUNT OR ACCT CLASSIFICATION TOTAL (DECREASED) 5126 GEHERAT, INSURANCE . . . . . . . . . . . . . . 1994 BUDGET ■ 515,913.00 $779.00 1993 BUDGET ■ $15,134.00 THE GENERAL INSURANCE BUDGET ITEM IS COMPRISED OF THE FOLLOWING, (1) BUILDING, CONTENTS, ETC. . . . . $4,541.00 (2) BOND INSURANCE . . . . . . . . . . $10569.00 (3) COMPUTER WITPHENT . . . . . . . $2,802.00 (4) PUBLIC OFTICAL LIABILITY . . . . . . . $4,800.00 (5) VALUABLE PAPERS. . . . . . . $1,300.00 (6) EMPLOYEES DISHONESTY BONDS . . . . . . $650.00 (1) NOTARY REGISTRATION. . . . . . . . . . $251.00 TOTAL GENERAL INSURANCE - ACCT M 5126. . . . $15,913.00 ..rrf.ffr. 5121 AUDIT . . . . . . . . . . . . . . . . . . . . 1994 BUDGET f $4,500.00 $150.00 1993 BUDGET ■ $4,350.00 THIS BUDGET ITEM IS FOR THE MANDATED ANNUAL INDEPENDENT AUDIT. THIS ITEM IS BEING n4CREASED A MINOR AMOUNT. TOTAL AUDIT - ACCT # 5127. . . . . . . . . . $4,500.00 rfff.ffff 5128 LEGAL SERVICES . . . . . . . . . . . . . . . 1994 BUDGET ■ $70,000.00 ($15,000.00) 1953 BUDGET f $85,000.00 THIS BUDGET rrEM IS CHARGED FOR ALL LEGAL EXPENSES ASSOCIATED WITH DEFENDING VALUES. TOTAL LEGAL SERVICES - ACCT f 5128 . . . . . S70,000.A0 fffr.flfff 5129 OIL, GAS, AND UTILITY VALUATION. . . . . 1994 BUDGET f $21,750.00 $0.00 1993 BUDGET $21,150.00 THIS LINE ITEM IS BEING BUDGETED THE SAME AS 1993. THIS ITEM IS CONTRACTED FOR A TWO YEAR PERIOD AND WILL BE REBID FOR 1994 AND 1995. THE 1993 CONTRACT IS FOR $21,750. TOTAL VALUATION SERVICES - ACCT 0 5129 $21,750.00 Aoanvn No 1994 APPRAISAL OPERATIONS BUDGET ApnealfeT1 -ft EXPLANATION OF EvENDITURES, INCREASES AND DECREASES-ie . L 3 INCREASED ACCT CLASSIFICATION ACCOUNT OR TOTAL (DECREASED 5130 DEED, SALES, AND VALUE INFORMATION . . . . . 1994 BUDGET r $31,106.46 $1,683.7Q 1993 BUDGET ■ $29,422.76 THIS BUDGET ITEM IS COMPRISED OF THE PRIMARY SOURCES OF VALUE INFORMATION. TOTAL VALUE INFORMATION - ACCT 4 5130. . . . $31,106.46 mmummmuses 5132 PRINTING SERVICE . . . . . . . . . . . . . . 1994 BUDGET ■ $43,706.69 $6,450.0Q 1993 BUDGET a $37,256.69 THIS ACCOUNT IS CHARGED FOR ALL ITEHS THAT ARE PRINTED. TOTAL PRINTING SERVICES - ACCT ! 5132. . . . $43,706.69 5133 OFFICE SUPPLIES . . . . . . . . . . . . . . . 1994 BUDGET ■ $42,135.78 02,779.22 1993 BUDGET • $44,915.00 THE OFFICE SUPPLY BUDG%ol IS COMPRISED OF EZPWSES n;cuRAED FOR TRADITIONAL OFFICE SUPPLY ITEMS. TOTAL OFFICE SUPPLIES - ACCT 9 5133 $441135.76 5134 FURNITURE & EQUIPMENT. . . . . . . . . . . . 1994 BUDGET r $25,208.80 ($8i550.20 1993 BUDGET • $33,759.00 THIS BUDGET SECTION IS USED TO PURCFASE ADDITIONAL AND REPLACEHENT OFFICE FURNITURE AND EQUIPMENT. 'T'OTAL FURNITURE & EQUIPT. - ACCT 4 5134. . . $25,20& W ■rsr■■■u■ 5135 OFFICE EQUIPMENT MAINTENANCE . . . . . . . . 1994 BUDGET ■ $9,200.00 $0.00 1993 BUDGET r $9,200.00 MAINTENANCE OF ALL OFFICE EQUIPMENT EXCEPT FOR THE PERSONAL COMPUTERS, THE PRIMARY COMPUTER AND C014UTER PERIPHERAL DEVICES IS CHARGED TO THIS MOUNT. TOTAL OFFICE EQUIPMENT MAINT - ACCT A 5135 $9,200.00 ..arr■r■• I3 -a 3/ 1994 APPRAISAL OPERATIONS BUDGET ~o n"~1N6 ~--pagC"IQ"' • Ag~rda~tn _ R;;a(em•,~ EXPLANATION OF EXPENDITURES, INCREASES AND DECREASES :fIN ACCOUNT wo ACCT CLASSIFICATION TOTAL (DECREASED) 5136 DATA PROCESSING MAINTENANCE. . . . . . . . . 1994 BUDGET - $85,994.20 ($14,491.00 1993 BUDGET ■ $100,485.20 THIS ACCOUNT IS COMPRISED OF BOTH DATA PROCESSING HARDWARE AND SOFTWARE MAINTENANCE. BOTH ITEMS ARE CHARGED TO THIS ACCOUNT SO THAT THE TOTAL COST OF DATA PROCESSING WILL BE SHOWN IN ONE ACCOUNT. A NEW COMPUTER THAT REQUIRES SUBSTANTIALLY LESS MAINTENANCE EXPENSE IS CAUSING A SUBSTANTIAL REDUCTION IN THE EXPENSE IN TFIS ACCOUNT. (A) HARDWARE MAINTENANCEi 1. MAINFRAME & ACCESSORIES UNIX OPERATIIX; SYSTEM COMPUTER. . . . $30,328.20 2. 1200 LPH BAND PRINTER PRINTRONIX MODEL P9012. . . . . . . . $2,369.00 3. 1200 LPH BAND PRINTER PAINTRONIX MODEL P9012. . . . . . . . $2,369.00 4. 600 LPH BAND PRINTER PAINTRONLS P600 . . . . . . . . . $2,592.00 8. TERMINALS . . . . . . . S1,000.00 7. VARIOUS HARDWARE CONNECTIONS, CABLE AND MOVING EQUIPME T. . . . . . . . . $1,590.00 8. PC MAINTENANCE . . . . . . . . . . . $2,000.00 9. UPS MAINTENANCE (EPE) • • • • • • • • $3,500.00 (B) SOFTWARE MAINTENANCEe 11 CONTRACT MAINTENANCE. . . $25,836.00 2. DESIGNATED PROGRAMMING EXPENSES . . . $8,360.00 3. TRAINING ON PC AND WORD PROCESSING. . $1,640.00 4. MICRO COMPUTER PROGRAMMING. . . . . . $4,500.00 TOTAL D.P. HAINT - ACCT t 5136 . . . . . . . $850994.20 5137 MEMBERSHIPS, SUBSCRIPTIONS & DUES. . . . . . 1994 BUDGET + $8,196.45 $1,120.00 1993 BUDGET ■ $7,076.45 THIS LINE ITEM IS CHARGED FOR ALL MEMBERSHIPS, SUBSCRIPTIONS, AND DUES TO EDUCATIONAL MEDIA. TOTAL MEMBERSHIPS & SUBSCRIPT - ACCT 6 5137. $8,196.45 1994 APPRAISAL OP i';' )fJ0 _ _~y~' y f ER4TZONS BUDGET 7C EXPLANATION OF E%PENDITURES, INCREASES A1iD DECREASES:';r ACCT ACCOUNT INCREASED CLASSIFICATION OR TOTAL (DECREASED) 5138 TRAINING - SCHOOLS, CoNrE~~ & TRAVEL 1994 BUDGET r $23,688.31 -$403 31 1993 BUDGET r $23,285,00 THIS ACCOUNT IS CHARGED FOR ALL EDUCATIONAL RELATED TRAMM AND TRAVEL, THE TRIPS TO AUSTIN TO PROTEST THE STATE PROPERTY TAR BOARD VALUE FINDLW.4 ARE ALSO CHARGED TO THIS ACCOUNT. TOTAL TRAINING - ACCT 1 5138 . . . . • $23,688,31 5139 POSTAGE & FREIGHT. . . . . . 1994 BUDGET 567,088.00 $0,0¢ 1993 SUM r $67,088.00 THIS BUDGET ITEM IS COMPRISED OF THE FOLLOWING, (1) REAPPRAISAL NOTICES, WHICH ARE NAILED TO ALL PROPERTY OWNERS AND AGENTS ON MAY 15THo 241404 NOTICES f $.23 EA . . , (2) GENERAL CORRESPONDENCE, WHICH INCLUDES $55,500.00 (3) LETTERS & PPAACXAGN• S2,000.00 APPRO=4ATELY 9 IME•S i ES, WHICH ARE SENT 3,913 NOTICES 1 $.23 EA . , . , • , • (4) CERTIFIED NAII, FOR ARB A CTIV $900.00 (5) LETTERS SOLICITING SALESITY . . . 52,900.00 (6) SENDING CHEMS TO PAY B1114 .R. . . $2,900.00 (7) POSTAGE MACHINE RENTAL. . . . . . . . , $600.00 (8) POSTAGE BOX RENTAL (2 EA. 1 $340) . , . $588.00 (9) POSTAGE MACHINE HAZNTEWCE . . . . . . $680.00 (10) NEWSLETTER. . . . . . . . S48A.00 . 51,444.00 ' TOTAL POSTAGE & FREICN', - ACCT 1 5139. . . . $67,088.00 rar.ru..r 5141 LEGAL NOTICES & ADVERTISING. . • 1994 BUDGET + $4,000.00 ($50500.0Q 1993 BUDGET + $9,500.00 THIS ACCOUNT IS CHARGED FOR ADVERTISEMENTS IN NEWSPAPERS CONCERNING EXEMPTION NATTERS SUCH AS WHESTEADS, OVER-65, DISABLED VETERANS, AND PRODUCTIVITY VALUATION MATTERS. OTHER ADVERTISEMENTS HAVE TO DO WITH APPRAISAL REVIEW NOTICES, MISCELLANEOUS CLASSIFIED ADVERTISING, AND INVITATIONS TO SID, TOTAL LEGAL NOTICES & ADVER - ACCT N 5141, $4,000,00 1994 APPRAISAL OPERATIONS BUDGET A3 iCB`,lE~r~ StE! 22 1 EXPLANATION OF ERPENDITURES, INCREASES AND DECREASES''a__ IN ED ACCOUNT OR ACCT CLASSIFICATION TOTAL (DECREASED)- S143 ELECTRICITY, WATER & SEWER . • • • • . . . . 1994 BUDGET • $31,920.15 $0.00 1993 BUDGET z $31,920.15 THIS BUDGET ITEM IS FOR THE DISTRICT'S CITY PROVIDED UTILITIES. THE 81 VIED AMOUNT IS PM9U NINE THE SAKE. TOTAL ELECTRICAL, WATER & SEWER - ACCT M 5143 $31,920.15 mommosommo 5145 TELEPHONE . . . . . . . . . . . . . . . . . . 1994 BUDGT.T ■ $31,035.00 $3,326.56 1993 BUDGET ■ $27,708.44 THIS ITEM IS FOR THE DISTRICT'S TELEPHONE EXPENSE IN 1]M DENTON AND L.EWISVI LE AND FOR THE DATA LINES BETWEEN TNMS DENTON AND LEWISVILLLE OFFICES. (1) LOCAL L17f63 - DENTON & L6WISVILLE $8,110.14 (2) mcno Lnm - DENTON & LEWISVIIL.6 S8,375.40 (3) IM DISTANCE CANS . . . . . . . $5,400.00 (4) DATA LINES - DENTON & t=SVILLE. . . $5,799.24 (5) CONTMCTED HlklNrEKANCZ • • • • • • • • $2,296.92 (6) Avr LANGUAGE IK'i'ERPRE'CING LINE . . . $ 300.00 (7) MISCELLANEOUS TELEPHONE EXPLWE . . . $7S3.30 TOTAL TELEPHONE - ACCT 0 5145. . . . . . . . $31,035.00 1914 BUDGET - $35,140.00 $10773.00 5146 BUILDING & GROUNDS t{AINTENAIiCE. . 1993 BUDGET ■ $33,365.00 THIS BUDGET XTEH CO PRISES AM'L' BUILDING AND GROUNDS MADMWCE. AT sOME POn" IN THE MR FUTURE, THERE WILL HAVE TO BE SUBSTANTIAL FUNDS SPENT ON REPLACING PART, OR ALL OF, THE AIR CONDITIONING UNI2•S. - - NOTES THE 1992 AVIilTM EXPENSES FOR WA ACCOUNT WERE $35,001.25. BUILDING CLEANING & MAM SERVICES $29,865.00 GROUN`i MAINTENANCE SERVICE. . . . . . . . . $5.215 00 TOTAL BLDG & GROUNDS HAINT - ACCT N $146 . . $35,140.00 I~ .R ~d 1. 1994 APPRAISAL OPERATIONS BUDGET EXPLANATION OF EXPENDITURES, INCREASES AND DECREASES 7CRWED ACCT ---CLASSIFICATION TOTAL (DECREASED) 5148 APPRAISAL REVIEW BOARD . . . • . . 1994 BUDGET f $22480.00 $0.0E 1993 BUDGET f $22,680.00 THIS BUDGET ITEM IS CHARGED FOR PAYMENTS TO ARB HEHB RS FOR WORK DURING THE MANDATED VALUE EQUALIZATION PROCESS. (1) MAY, JUNE AND JULY ttcZTnM . . . , . $i8,000.00 (2) FOUR (4) SUPPLEMENTAL. ALL DAY MEETINGS S2,860.00 (3) FIVE (5) SUPPLEMENTAL HALF DAY MECTINGS $1,800.00 TOTAL APPRAISAL REVIEW BOARD - ACCT i 5148. $22,680.00 riffffffff 5152 CONTINGENCY . . . . . . . . . . . . . . . . . 1994 BUDGET f $30,000.00 S0.0Q 1993 BUDGET ■ $30,000.00 THIS ITEMS IS FOR UNANTICIPATED EXPENSES. TOTAL CONTINGENCY - ACCT P 5152. . . . . . . $30,000.00 5153 BUILDING & LAND PAYMENT. . . . . . . . . . . 1994 BUDGET ■ $59,088.00 $0,02 1993 BUDGET f $59,088.00 THIS ACCOUNT IS CHARGED FOR THE PAYMENTS ON THE APPRAISAL DISTRICT'S BUILDING AND LAND NOTE FOR THE DENTON OFFICE. TOTAL BUIIDING & LAND PAYMENT - ACCT t $153. $590088.00 5154 BU=n;G & LAND WROVEHENTS . . . . . . . . 1994 BUDGET ■ $19,679.69 ($7,320.37 1993 BUDGET r $27,000.00 THIS BUDGET ITEN IS CHARGED FOR VARIOUS BUILDING AND LAND IMPROVEMENTS. (1) STORAGE BUILDING - ADD LIFT & STAIRS . $10,679.69 (2) LANDSCAPING IMPROVEMENTS . . . $3,000.00 (3) REALIGN DRIVEWAY ENTRANCE SO THAT DELIVERY TRUCKS CAN DELIVERY GOODS $6,000,00 TOTAL BLDG & LAND IMPR - ACCT ! 5154 . . . . $29,679.6 9 ffrfaf•/ff Age~,~ja No 1994 APPRAISAL OPERATIONS BUDGET Etta 9-3 EXPLANATION OF EXPENDITURES, INCREASES AND DECREASES INCWAb= ACCOUNT OR ACCT CLASSIFICATION TOTAL (DECREASED) 5155 MISCELLANEOUS . . . . . . . . . . . . . . . . 1994 BUDGET ■ $6,805.00 ($800.00 1993 BUDGET a $7,605.00 THIS LINE ITEM IS COMPRISED OF ITEMS THAT WILL NOT FIT WELL IN ANOTHER CATEGORY. REINBURSING UNEMPLOYHENT (ITEM 45) IS BEING MUCED BY $1,900.00. (1) BANK SERVICE CHARGE. . . . . . . . . . $300.00 (2) FILM & PITH PROCESSING . . . . . . . . $1,200.00 (3) MISCELLANEOUS . . . . . . . . . . . . . $1,000.00 (4) COFFEE CUPS . . . . . . . . . . . . . . $180.00 (5) REIMBURSING UNEMPLOYMENT . . . . . . . $4,000.00 (6) SAFE DEPOSIT BOX FOR COMPUTER TAPER. $125.00 TOTAL MISCELLAMUS - ACCT 6 5155. . $6,805.00 5156 OTHER ASSETS . . . . . . . 1994 BUDGET • $700.00 $0.00 1993 BUDGET - $700.00 THIS ACCOUNT IS USED TO PURCHASE MINOR ASSETS. TOTAL OTHER ASSETS - ACCT 0 5156 . . . . . . $700.00 NN... DIM C1RIM APPRAISAL DISTRICT AB;adalte L 1994 APPRAISAL BUDOIT ALLOCA11018 WOUSHIT _ ALL rI0U8d1 ANN ISTIKAr18 I of DINTOI OUT of 1994 l 1992 TOTAL Co1Ntr COUITy SUM" JURISDICTIONS TAX LI9Y LIYIIS CIARGIS CBARGIS ALLOCATIONS SCIOOL . DISTRICT., 811 ARGILIISD........... $2,249,151111 1.2191 827,131.19 $211131.15 III AUBRIY ISO........... 1911,611.94 13261 $12,119.11 112,11!.67 815 0INTOIISO........... 131,11022.33 11,1361 1394,421.95 1391,421.95 811 ISUN ISO, 1949,139.31 1.5111 $12,752.92 111,152.92 BOB LAIR DALLAS ISO...... 13,131,442.37 2.1161 846,111.35 146,111.35 819 LIUISTI6LI180....... 157,492,211.44 31.9111 1711,386.16 1711,316.16 Ill LITTLI ILK ISO......, $1,366,.58.25 1.7341 116,911.32 116,915.52 Ill SWUM ISO........ $9,1541526.11 5.1111 111f,916.46 $51,311.16 1174,314.62 112 PILO? POINT I9...... 11,591,114.43 1.1551 119,611.54 11!,112,12 $31,511.66 113 POIDIIISD..... 1619,151.96 1.3331 11,661.12 111661.12 114 OANOIR 180........... $1441,995.11 1.9911 1220119.72 122 119.12 SC8001, DIMICTB TOMS 1112,149,516.11 61.2911 11,311,691.41 169,131.21 11,456,122.61 oil DINTON COUNTY 1 ,.2!:411:443:12 15.1121 4163,925,26 11.11 1313,925.26 CITIrIi a6 City 01 dROriL...,,. 1229,111.21 1,1231 12,133.56 11,131.56 ell City of 111111.....,, 192,561.54 1.1541 111145.31 11,145.31 ell T011N OF 31RT01YILLI.. 111,211.25 1.1431 1913.23 1993.21 ell City of M COLOR". 14,211,759.61 2.3111 1}2,918.15 112,911.15 CIO TOWN Of COBINTI...... 1116, 241.51 1.4111 19, 357.45 19, 357.45 C27 No of COPPII CANYON 167,121,16 1.1141 1139.88 8779.88 ell CITY of DIrm-,:113,711,11!.2! 1.3151- lisle T4fa,~;: silkI41.15 CIO CITY OF DOUBLI Oi 1151,554.14 1.1851 11,511.11 Il,?61.11 ell CITY 01 r1AW111 NOW. 14,114,419.19 2,2511 1}1,111.1} 8514176.19 C22 TOWN of RACIBIIII... 111,562.41 1.1161 1141.16 1113.16 ell TOWN OF 11CIORY CHU 1261,596.61 I.Im 131236.19 11,236.19 GI City 01 110CLAND ILO. #1,337,111,51 1.2571 121, 925.11 $21,911.11 ell CITY of JUSTIN.,...,. 1111,112.15 1.1611 11,314.39 11,114.39 ell CITY 01 IIUGIllIl.a.. 131,561.11 1,1161 1311.11 8311119 CIO CITY CI IIUN...1..... 111,936.41 1.1421 1916.71 1976.12 ell CITT 01 LAII DALLAS.. $414,911.26 1,1451 q,ill.li 15,629.13 CIS CITY OF LAIINOOD 1IL0 121,151.74 I.Ml 1271.37 1111.11 C12 CITY 01 LIYIVILM,, 111,161,191.11 5.1431 1134,171.61 113.91 1134,562.59 ell city of LIMY ILK.., 1133,156.39 1.1111 11,611,13 11,611.13 C23 CITT 01 KISSIAIL CRS. 86,711.51 1.1141 113.14 113.14 ell TOWN OF NORTILAII.... 112,131.34 1.1281 8643.91 1643.91 C21 CITT or CU POINT.... 112,111.35 1,1311 1197.22 1191.22 C14 CITT Or PILOT POINT.. $431,126.41 112321 15,333.34 151333,34 C15 City Of POND(.....,,, 116,211.53 1.1191 1241.31 8211.31 ell CITY 01 Moll 8352,731.93 1.1911 14,364.63 14,364.63 CIS City of SANOII,...... 1325,914196 4.1751 14,131.71 141112.73 CIO elly Or TROPRT CLUB„ 1121,555.15 1.3926 49,111.11 19,114,11 CITIIB TOTALS 839,861,758.51 21.1341 1493,211.59 OHM 1193,311.51 D(ATO1 CINTeAt dPPPd1811 DI6f8ICT 1944 dPP1AISd6 BUDOEf ALLOCATIOSI YOBEIE(@ ~18dalte~ ALL 110118 ASE ISTIMI'll 1992 tOTbi CNITY CO En 1944 2UIIEDICTICAS TAI LITT LIYIIS CIA801B EUDGEf . C8A8C(S ALLOCAfI018 BPICIAL DIBTEICTBi 114 CLId1CUB WATlasl(D AUTEOIITY........... 117,179.35 1.1191 0211.13 Y17 COME Ka.......... 12410614.5E 1,1311 l2, 919.51 $211.31 Vol D11101 COMP 1181 12,919.51 DIITBICT............ 133,619.14 1.1111 1417.57 L11 018101 COUNTY LITT $416.66 YIS 011101Ycon"DA0D 1 11, 171,111.14 1,1421 2. 1572,254.47 1.3411 !7~lII.S4 I1 611.1 $913.991 100 DIITOI COUITT 8040 6 UTILITY DIMICT 11, 11,154,142.14 1.1121 $170999.15 111 OUNI CO 11CLAAA1101 111,949.15 SAD I UTILITY DIET. 11,114,143.16 1.6151 114,155.52 162 WE CITIES XUA...... 111,299,15 1.1211 148611 114,155,91 Vol T8OP8Y CLUB ADD11,162,351.75 1.5191 111,112.11 0195.14 11241116.21 97.11 Vol Lai 198811 A.U.D.... ROOM 1.1131 171.71 $71.11 SPECIAL.. DIMICT1 TOTALS 14,591,141.41 ..2.4686 056 795.35 195.14 151,191.39 can TOTdGS . . !!17,112,195.91 111.1111 t2, 311,646.61 141,111.3i !2,111,155.91 Y~N~~q F I.N.. rMNWQ~Y aese"I ' cld3MD Aa;nealfam -,'~Page 17 CAPITAL E%PENDIT'aES (1) DEPT. 1 - ADMINISTRATION DEPARTMENT ASSETS (A) FILE CABINET, FOUR DRAWER, LEGAL SIZE, W/LOCK, 2 EA. A $129.99 $259.98 (B) BOOKCASE, 72- H x 48" W, 1 EA. 0 $99 $99.00 (C) PERSONAL COMPUTER, 1 EA. 0 S3,0P0 $3,000.00 (D) PERSONAL COMPUTER 24 PIN PRINTER, 1 EA. 4 S900 $900.00 (E) TAPE BACKUPS FOR PC'S, 3 EA. 4 $500 $1,500.00 (F) OPEN SHELF FILING SYSTEM, 2 EA. 0 $300 $600.06 TOTAL ADMINISTRATION DEPARTMENT ASSETS . . . $6,358.98 (2) DEPT. 2 - COMMCIAL DErARTMENT ASSETS (A) CAMERAS, WITH DATE AND 11M 3 EA. 4 $100 $300.00 (B) FILE CABINET, LATERAL, FOUR DRAWER, W/LACK, 3 EA. 4 $369.99 $1,109.97 (C) FILE CABINET, FOUR DRAWER, LEGAL SIZE, w0LOCK, 1 EA. 4 $129.99 $129.99 (D) FLI,E CABINET, TWO DRAWER, LETTER SIZE, W/TACK, 1 EA. 4 $69.99 $139.98 TOTAL. COMMERCIAL AS:.'STS. . . . . . . . . $1479.94 (3) DEPT 3 - PERSONAL PROPERTY nSSETS (A) FILE CABINET, 4-DRAWER, LEG d, SIZE, W/LOCK, 1 EA. 4 $129.99 $129.99 TOTAL PERSONAL PROPERTY ASSETS $129.99 - (4) DEPT 4 - RESIDENTIAL PROPERTY DEPARTMZNT ASSETS (A) HAND HELD CALCULATORS W/PRINTERS 6 U. 1 $40 $240.00 (B) 2' X 3' TABLE, I EA. 1 $36.99 $36.99 (C) FILE CABINETS, FOUR DRAWER, LETTER SIZE, W/LACK, 6 EA. 0 $109.99 $659.94 (D) BINOCULARS, 6 EA. 4 $60 $120.00 (El COMPUTER PRINTER, I EA. 4 $1,200 $1,200.00 (F) CALCULATOR, 1 EA. 4 $98 $98.00 (G) ELECTRIC STAPLER, 1 EA. 0 S58 $58.00 RESIDENTIAL PROPERTY DEPARTMENT ASSETS $2,412.93 AgendaNa - / CAPITAL EUENDITURES Agendattarr) P_,age~18. tbte_ ~ 5 D ( ) EPT S DATA PROCESSING DEPARTMENT ASS ET$ 1 cr, D j I (A) EN TOP PORTABLE FILING CART, / EA. 1 5149 (B) COMPUTER TEALS, 12 EA. 1 $405 $14300 (C) DATA STORAGE CART, 1 EA. 1 $170 $4,860.00 (D) 300 LPH PRINTER, 1 EA. 1 $4,000 $170.00 54,000.00 TOTAL DATA PROCESSING ASSETS . . . . . . . . $9,229.00 (6) UEPT 6 - APPRAISAL SUPPORT DEPARTMENT ASSETS (A) FL7.ING CABINET, 4-DRAWER, LEGAL SIZE, W/LACK, 3 EA. 1 $129.99 (B) IM M CARTS, 2 EA. 1 $120 $389.97 ' $240.00 TOTAL APPRAISAL SUPPORT ASSETS $629.97 17) DEPT 7 - RESEARCH & TRANSFER ASSETS (B} lQCROFILH RREADER/ ( PAINTER, 1 EA 1 $40000 $98.00 54,000.00 TO PAL RESEARCH & TRANSFER ASSETS 54,098.00 (8) DEPT 8 - LAND DEPARTMENT ASSETS (A) 4 DRAWER LATERAL FILE CABINET, 1 EA- 8 $369 (B) CAMERAS, WIC DATC AND TIMEi $369.99 3 EA. 1 $100 $300.00 TOTAL LAND DEPARTMENT ASSETS . ---$669.99 TOTAL FURNTft= & EQUrPT - ACCT • 5134 . 525,208.80 waa-aa- ~ SALARIES SCHEDULE AJoleaNo - ~ r TITLE 19493odaIfor►~ Page 19 - c ~l ADMINISTRATIVE DEPARTHENT, ')G CHIEF APPRAISER. DEPUTY CH IEF APPRAISEA , $60,737.83 DIRECTOR OF ADMINISTRATION ' ' . . $49,437.95 ADMINISTRATIVE ASSISTANT ' ' ' ' I • • • $47#972.08 RECORDS ' NA NAG ER . , $29,246,26 SUPPLEHENT3 & AGENT FORMS MANAGER. ' ' ' ' $27,449.50 S29461.00 C010MCIAL PROPERTY DEPARTHENT, APPRAISAL SUPERVISOR-COMERCIAL PROPERTY . , . . . . SENIOR COMERCIAL APPRAISER. . , , $42,303.42 COMHOCIAL APPRAISER . , ' ' ' ' ' ' ' • • • $30,213.05 COtMCIAL APPRAISER . . , . . . ' ' ' ' $23,bS1.4d C0#MjCIAL APPRAISER . , . , $20,013.75 CO*=Crn APPRAISER (HALF TINE F2PLOYEE), 10, 0.00 INFORMATION SPECIALIST . . . $10,600,00 APPRAISAL ASSISTANT (PART-TIl4,). . , . . • $17,601,90 LAND DEPARTMENT, $3,000.00 APPRAISAL SUPERVISOR - LAND. . . . . . . . . SENIOR LAND APPRAISER . . . . . . . . . . . . . . . $45,100.00 LAND APPRAISER . . . . $31,433.33 PERSONAL PROPERTY DEPARTMENT, 926,143.47 APPRAISAL SUPERVISOR-PERSONAL PROPERTY . . . . . . . . 91 SEMOR APPRAISER-PERSONAL PROPERTY . . . . . $29,180.82 PROPERTY APP PERSONAL PROPERTY APPMLM. • • ' ' ' ' • . . . , , $29,587.82 AA.ISER. , , , . . . . $19,678.93 nWORMATION SPECIALIST S24,635.96 APPRAISAL ASSISTANT (PART-TItQ;$13,989,36 $3 RESIDENTIAL PROPERTY DEPARTF~NT, ,000.00 APPRAISAL SUPERVISOR-RESIDENTIAL PROPERTY. . . . . . , SENIOR APPRAISER-RESIDENTIAL PROPERTY. . , , . , . , , $38,921,32 RESIDENTIAL PROPERTY APPRAISER . . . . , . , . . $28,297.94 RESIMENTIM PROPERTY APPRAISER $24,115.74 SIDENTIAL PROPERTY APPRAISER $23,659.49 RERWnEN?IAL PROPERTY APP RESIDENTIAL PROPERTY APPR $20,015.75 RESIDENTIAL PROPERTY APPRAISER • ' ' . • • . . . $23,651.44 RAISER . , . , . . . 519,362.11 APPRAISAL SUPPORT CLERK. . . . . . . . . . $18,305.98 INFORMATION SPECIALIST $14,867.26 APPRAISAL ASSISTANT (PART-TIME), $15,989.56 APPRAISAL SUPPORT DEPARTHENR, 53,000.00 APPRAISAL SUPPORT MANAGEp . . . . . . . . . . . . . . SENIOR APPRAISAL SUPPORT & COLLECTION CLERK. . . $420303.42 SENIOR APPRAISAL SUPPORT & COLLECTION CLERK/S0. OFFICE $22,601.25 APPRAISAL SUPPORT & COLLECTION CLERK-1 , , . . $22,601.25 APPRAISAL SUPPORT & COLLECTION CLERK . , , . . 320,520.37 APPRAISAL SUPPORT & COLLECTION CLEAT( . , . . . . . . , $13,180.17 APPRAISAL SUPPORT & COLLECTION CLERK/S0. OFFICE. , . , $13480.17 APPRAISAL SUPPORT & COLLECTION CLERK/SO. OFFICE. . . . $13,180.17 RECEPTIONIST . . , , , $13,180.17 $15,179.89 CONTINUED ON NEXT PAGE CONTINUED PROM PPyvlm PAGE AoundaN0, DATA PROCE33IN0 Mt$ONNELi aAandaltarrt,_ DATA PROCESSZW MANAGER. . . . . . . . . . Q3EB ~ ' g SENIOR nWORMATION SPECIALI.9T S41,071.29 NICROCOMPt m SPECmn . . . . . . . . . ' . . . . $23,235.70 c r~~v~l $23,469.20 RESEARCH & TRANSFER PERSONNEL) RESEARCH & TRANSM TECH III . . . . . . . . . . . . . S30,I16.99 SENIOR RESEARCH & TRANSFER TECH II . . . . . . . . . . 521438.63 RESEARCH 6 TRANSFER TECHNICIAN I . . . . . . $17,910.00 RESEARCH & TRANSFER TECHNICIAN I 517,910.00 RESEARCH & TRANSFER TECf012CrAX I 916434.24 RESEARCH & TRANSFER TECH max I . . . . . . . . . 9130340.68 TOTAL I Y IWBUOOETMISMAW 9tltLt'sy AQ6ndiW0~ J f 9A Ae sues "JWiod~ MR =I Ur" wf41 ova Avrey - rF en lees d palvnw~ea! 79i &0% 1." 01001 0 W% c"am ay of to Colony 0 0.0% 0.0% 1044 Ow% aw% DIyofowtm 6rpfopwoarnp" omba" -2% 060% 3.096 0.30% 0.01% 0,01% ayofo~ kw4webased onpwkmwworm t0la 4% 010% 4.0% 710% OIW% 0,20% Tows of four Marl ob#d Mnq ed(wbnent (m*{ - 2s% in s.o% 2.2#6 0.00% 0.11% MwO M beeedon Mo R - 2A% 0* 3' M04iW M•0• hwe0e pey eoeee sw OV 3% 3.0% i0% I Z% 0.Oft 044% avoo4woen 2% 3.0% 34% 0.0696 0.00% aoo% olyofl w4 NoMary horeewlorl4M-1M4 060% ao% 0.00% aoo% 0600% oy of talw Drlee Mark 6weew - 3% 3.0% 3.0% 012% 0101% 0.01% ayof L W*Ao (kp~X" on omwwe ewW110n fagnnQQ - 2.0% 44% 6.14% 0.12% *W% Meet of Mw o ovo rb - 2%or 4% oyause6e adrym0, -C% 060% 010% 40% 0.00% 040% . I~e•tltl rr M M Mnr OA11M aydMbtPoM 2% 10% 3.0% 016% a*^ ow% TowlalPondr 0 0.0% 04% 041% am% 4W& of Orpr % to% 10% 0,9% 0.0% 0.00% ayafflwwlt0 IlestluwoWew-7% 7.011 0.0% 0617% 0.01% 0,01% Depennenter*4w%4 vo- 4% 7001 0fNowy0lwk o 0.0% 0.0% 0,12% 0,00% Q00% ToMotMrelw40)eelt o 010% 0.0% 0.00% OM16 O.OO% o ay.fort►.wl 00 0.0% 0.0% 0.0#1 0.00% A00% rM4~ ►oleecNot21,140b23A74 oovr+yel **13,7Mb 14744 b774 ' 3i% • 31 0112% 06w% 0.00% Tow, of copyw c 4f"" 0 0.0% 0.0% 4.o0% 000% A00% Tows of Trophy aub Tor bus WMw b bud0ot - 4% 44% 4.0% 0.V% 041% 0.01% Aott elleeebd prewlbp k beeed on nwN Tows of Doable Oak 0 0.0% , 0.0% 0.00 O W% 0.00% TOM of M1rwWe Teen 4eiwry Meta MAO Te Moo M►h*Ir I eve • OM1 • 0.0#1 0600% o.oo% bore N401r moorrge f•~'+"s•1 b MJOpor A v Toes of tltelrrt6te 0 Op% 0 p% 002% O,Om aoo% Mpi9e ISO hales" inpleye (r eewfwa A P wlpM.6Y) 4% 30% 4,0% IAN 0,04% 000% Non-ho/nMsw1 ~Iobbrw , aMrle, awMr9w eb' 3% 08ibn I0D AO emobyeee Or 14r-1 M4 eeMof yew 2% 20% 10% 14.47% 0.30% 0.33% Lake De4ee140 1.O% 31% IAN 0,00% 0.01% Lemodle 100 f Wry wrowo for M 9 M 0-14" wheel yew ib O% 10% 6.0% 34,10% 1.00% I'M UlkamISO Ab4lnrewlMQ-IOM 0% 4A% 4,0% 0.47% UA 0,00% Nwtw"ISD Toeefwe-41,110.00 10% s, o% 0.10% 0.10% 024% Olwaro6yew- 3Y B% pwftHoo pereprolwtia+W 2A% 10% 4.0% 0,"% 0.02% 000% Tee" Maeew 0% towls0 Tewfw oawyYlwhrowe- mmo • me • Me OOO% 0,00% ow% 4" owweo 6" "'a" 01.00 per Hew AM 33 AM edebno A*perln0 ' Not Inoladed In Avq. . ti IVOltrfl14110(Lf3r 11110 (atilt MIAMI olsil(tl AQeldaNo aft IYolII ADo~daftam '°'I"y 4 (011111511 OF 1112 All 1111 ril tEYAtI ale. f-. i d. 99 Ilill 1!!L ririt lift 111114 [ITRri till 11(ulttr titfEUtl ;OYIIt LEVI (oYlrr MY (1(11!111) (OIC114S11 111 IL1.r1 (OYlir......,1 12t,Ut,I1111 12!,411,117,11 •1112x11114,12 4.553•.• f,f„f111,111■ 1.11. TOTAL TITJL 1111 LOCAL tilt loch Iftl 1111IIS11 t !1(111111 stlool 011111tTS1 S11o01 Mill 10141 Mill (SttJt4!!) (IEt1{4Sl) sit 111rU 111.........., 11,61l,24Ll7 il,ftr,tJtlll (11t,lrL11) 1.113 sit 1111Er 131........... 11121139161 t71l,R1.2r 21,ULi1 5.113 its 111111 110, 21t11U,NSJI 317,l1111t1.l5 (l,str,611.11 sir I1911 1S1...,.11,.,.., LSII 11!!,111.11 13121121.11 111,160.71 6.141 III till 111111 116...... 11,111,711.11 1114951191.1! (t711,lfl.tll •l.tll 611 11WISYtLL11t1.....,. 121,142,1!1.1! 112,111,111.01 {11,515,111.5!) •11.111 Sit llTfllILIISI....... 14121131.0 3SIL,ll2,l5, ;!1,717.7! 11.171 sit 11511Y(lf In........ 11,1111111.11 1!,611,227.11 tlt1,J1l,11 0.111 111 PILOT 14111 Aso...... 1511,111,11 1Sii,lil.l4 (121,161.61) -Litt $U 1010111311.......... 11111111.66 1t14,11l.11 (131,111.4!) -Lilt 114 141111111........... ir111711.J1 1S61,Ilr.:! (111,1:7111) -1,611 N.wuN 61616161... M.N. fcN61l 511T1Iit Tiflis 115,r1l,92l. 11 (4f/7 K,iN.11 (1l,113,25L611 •t.llt mna/uaun uunuuuu nunuluff/ fuw CIO Scllot 4ISTlltll1 III 4f5rtt 111.,......... 11,tI5,tl1,45 1102211111.14 114,111.14 Lsfi lot 4111(! Isl........... 11116041.11 11211112.11 (lll,lll.Jf) 1,!H to 111111 1st........... 111,15!,11!,31 111,195,211.11 - i1l1,IJr.S11 •1.111 611 fill ISL,.,........, 251r,1t1,f1 (1111111.61 1561.15 11111 ill lot( 141145 [it....., (1,Iff,9tl.tf $2,134,141.11 1111,217.1!) (11 11YISYILLf III...,,,, 113,!1/,191.11 116111f,151.31- •2.913 (t,i04,t1l.l1 1.161 (if 111TI1 ILI 151....... 1144,114.01 1141,141111 14,141.19 1.161 ill 11fTMYtl1Ifl.....,.. 14110111!4.1! (1,121,111.ff 1110,171.11 12,174 tit PI111 P1111 ISO...... 11,1411111.1) 1115214311.30 (111,1!1,11) •1,rl1 t1J Pllltf Ill........... 11111111.12 1402,111.11 11,111.!1 1.511 114 s111611SO........... 11,1101111.11 (1,1S1,f41111 (161,161.14) -Lill • .N....M1MN . {I1 11T41s 1tI,Nt,11J.rt 114,142 12,1111311,11 1.129 HNWf~gfY fMffflYNfUf ..61......... 411f■ TI11L 19!1 TOM lilt lilt [1cifil(J f 11cifA7(1 Wool fliflictIs sc1f4 imis st111L UYltl (IttlE4lII (IIC1E4Stl 111 461111 [11....,,.,••: .w..w.....5.. ILtii,lll.U 3112191119.61 (121.311.41) sit 4161Er 265 11,..1., •-1.143... 1111111(.11 11111611,94 (171,!11,11) •Llll 111 111T01Ill........... 13l1131,11l.t1 1s1,1Tf,0t211! t1,1lr,1rT.11 l.Jft !It 4141 111.....,,,,0.., 1972,715.:: 301!,61!.31 t11111L1t 7119! 611 lot( Illl4f 211..,... 11,t11,114.1r 11,131,IIt.31 (1t7l,Itt.rll -1.171 111 lIY1SYltl! 160....... 111,311,251.11 iS1,4lt,111,41 (tt,llf,lrl.il} 4.113 Ill (11Th tit 161,....,. 1112121!1!.11 11,7(f,tIL21 31!1,111.11 1,11! !11 1olrNYlff [11......., 11,!11,116.21 N,IlI,f21.71 tlS1,11111x 111111 Ill PILOT pilot Ill..,,.. (1,414,2!1.11 31,591,1111! (111,1!5.611 •1.ilt 113 P11411 Aso,.,........ 1611,019.61 t51l,IS1.94 pf,ltl.rt) •7.71! 141 Will 161.........1, 21,976.76111 21,111,11117 1301,111,11) 1,614 $(Plot 01611111 r011t1 12U,211,I0L40 siltitlI.3Wii (31,131/917,121 •1,111 1111PILL! II,f if ..11.11.1.,/111 11111!1111/111 If 1111 AcendaNo t1oilTfllltlPt1,lSI ItMNI CI4fAA{ Al11AI1Al O111NICf Q~,!1 1111 MIST Agsodal(ea CIlPAl1501 OF till 111 1191 Tit ttvlll ^ e Ua,e ~~<</ • 9~ TIIAI till TIM llit lilt licitistf 1 I1t10$11 CITI{f, 1111111IV111 C11It5ltv[(7 tHmASI) (1111ilt) ell CITY OF A16111....... 1111,111.11 1221,011.21 {11,541,21} •1,141 ill (SIT of All71y,...... 111,112.11 1114511.51 1!,1!1.11 1.134 cal ctrl of 14114AV alt., 114,113,23 110,211.71 4116111.42 11.524 143 till OF TWO COIOII... 13,111,111.11 14,111,!61.11 1311,111.65 1.111 C64 fowl of 1091411....., (131,114.11 11111213.61 13,111.14 1.111 121 TINN Of COFFIN CAMI it.01 163,121.11 1431421.44 Ili 116 city OF OIIT01.... (11,166,161,11 113,111,111.21 +111,111.11 1.121 CIO city of Pigott 091,,, 1111,119.!1 1111,111.11 $5,534.14 1.111 cat city IF FIIWta NIUOI. 13,126,011.61 14,114,461.11 1191,111.12 1.511 tit low$ OF M3c 11111..., 111.611,13 111,101.11 (111.12) -1.314 CIO 1141 Of MIC1111 Ctttt (241,111.11 (211,111.62 (+f,114,21) -2.211 CIO CITY of 11611911 Vitt 12,101,141.11 12,131,139.11 1221,113.{1 141114 too CITY Of 7oil{1,...... 113,121.16 1111,141.16 111,111.01 11.114 111 city IF 11IIIIVIIIt.. 121,111.31 131,191.13 12,111.51 11,411 119 CITY If tall.....,,.. 111,116,41 111,911.01 (111,241,11) -21.611 131 CITY OF lilt MISS.. 14420141.11 +164,131.21 (11,114.21 21161 C26 Sill it lilIW041 Vitt 111,111.41 111,111.11 (11,11!.11) •lt.141 C13 till of 11411vlltt... 111,111,112.t1 111,111,W.16 (1111,111.131 •1,111 t41 City IF 11111E Ill... 1131,122.41 +111,111,39 11,133.13 1.114 121 CITY OF IA91IA11 call 11,111.69 11,111.51 135.41 0.511 013 low$ If 111TltM.... 111,211,11 112,131.14 (111.11 1.411 ell CITY IF fit POINT.... +4+,4191$ $11,611.11 12,111.12 4.111 cli till it PILOT PANT,. 112s,461.s1 1451,121.14 1111,411.16 12.461 its till of 111131....... 111,241.14 111,411.13 1+11.1! 6.116 ell city OF 1141111...... (143,111.12 1313,111.11 1241,611.11 111.291 014 Clio IF SATIN....,.. 13{1,111.41 1311,941.96 (+16.123.12) -4,411 t41 ell? IF r40fil clog„ 1131,011.12 +221,501,11 (fi,lli.09 14.215 Will TITAIf (11,326,141.11 131,141, 91.64 11,531,414.16 4.414 WAS. TIT1I lilt 01Itni lilt SP3ci9t till tumilJ I IICIIASIJ IPtt11l 111flicls, 11011ICT Mill 11111111 11V115 (Itcltill) (Ottltllt) N. J.... N .YN.. M-..... • .NYNY..N• via tilt Clrrls oil 141,101.61 +51,011.11 411,412.21) •3. to wit THPI+ Clll 101...... 11,1410IS1.43 $1,113,J11,fi (111,111.41) -1.121 401 01011 CIIITt III It, 1614,161.11 11!2,251.42 (1112,114.!!) -16,111 W44 CUR 01111 WATtI8I16 HTN11111.....,..,,. 11t,rI1.11 111,111,35 1361,11 2.311 441 Clltltllll.......... 11391101,11 1141,514.61 11,111.13 11131 Fit 111111 CI flit 1111,. 1!9,111,11 +13,519.14 111,131.111 -1.121 M 1111111 co litlllotfol lilt I ITIIIfy lift, 11,1lI,Ili.li 11,111,113.64 it11,11O,1i 11,111 111 111111 C1111F IIVI tlFlovillof list It. 1114,142,31 +11,1/1.14 (117,131.33) -41,111 101 11141 COUNTY IIAI I ITlltty 11STRI(t It. 11,31!,11+.41 13,464,141.14 1131,111.11 9.115 woo tilt 411111 4.1.1. 11.11 19,341.41 14,34f,H ofA MCIII 11111ICT1 MASS lilt 93,n1.21 11,9+6,141.11 136.341.23 1.519 ............f 21116611 E looltrlluuorl.su Dolor tutor 11►ei[14t 1[snttf AgDr~da1181Tt,~-==.--~t- t1111vo111 Rate t"-~y.,a,g Ca11A11111 Of till 111 till fit MISS TITAt loll Hilt Silt lilt IICII41E1 l I114EA3E~ TA1111 111111 Tit ttvf IRS Irv! (Imust) IatclulE} i... i...... 10T01 000111 121,112 111.11 12! 111 113.1E 11,E11,3l1.11 LSSI {1E,t3t,1a3.Etl ~1.+N Will DISTRICT TITAIS 1111,112,111.11 11120141,111.11 CIt114 TITAIS 131,311,111.11 131,111,111.11 11,121,141.11 Lltt 131t1ot DISTRICTS 1111CS 11,S41,o11.21 11,111,111.11 1241141.21 I.Irt Will 1114,113,111.41 1111,112,113.11 $1,111,111.11 1.!!1 HANDOUT TO COUNCIL - 8-24-93 Y)61 THE ARCHITECTURAL COLLECTIVE INC. June 1i, ]993 Mr. Frank Robbins, City Planner Planning Department City of Denton 216 East McKinney Denton, Texas 76201 R8r 911 Office Building Proposal Denton, Texas Dear Frank; As we discussed at the..close of the Neighborhood Meeting on June 3, 1993, the neighborhood comments were to be taken to the full Board for their collective input. The full Board met on June 9, 1993, and after examining the original proposed Conditioning Zoning and using General Retail and Commercial Zoning as a basis of comparison, it appeared that after all the neighbors' "strike-offs", they were approaching the 11011 or Office Zoning classification, The Board voted unanimously that they would request 110" Zoning with NO omissions or additions (no buffer zones other than on the standard 110" conditions), The Board felt that this was down zoning to accommodate the nei hbors' re nest. a oar was also in egreemen a e wou e e eat of neighbors and that they also had an investment to protect along with the adjoining property owners. Tha- neighbors are r:,nning on emotion and the statement that "they will defeat' any attempt to any zoning other than residential", will put us in an adversary position, Some members were concerned about the negative image for 911 while others felt that a neutral body such as P&Z would look'at the big picture. After discussion it was decided that we would go for straight ~~0 Zoning, if P&Z concurred with the neighbors, then 911 will pursue other options for relocation. At your request, Mike Pedigo and myself will attend the meeting on Monday, June 14, 1993, which you have called with the neighbors. Again I will remind you that only the Board makes decisions and that we will only be present to listen. Your ver truly, ssell L. Bates, AIA GELALD B. STONS, A.I.A. ARCHITECT LtJSNU L. RATES, A.I.A. ARCHITECT Igo N. LOCUST DENTON, TEXAS 76202.1913 (tiT1 ftT~itl HANDOUT TO COUNCIL - 8-24-93 Denton Fire Fighters Association I F International Association of Fire Fighters I F Local 1291 P.O. Box 2534 Denton, Tx 76202 August 24, 1993 The Honorable Bob Castleberry, Mayor city of Denton Municipal Building 215 E. McKinney St. Denton. TX. 76201 Dear Mayor Castleberry, Pleaee Allow :7:e this opportunity to restate the position of the Denton Fire Fighters Association on three very important issues: salaries: pension: and staffing. Evidently, there is still some confusion on the City Staff's part that we can easily address. For clarity, I :4m tracking the memo from Deputy City Manager Rick Svehla (August 4. 1993) and the memo from Chief Cook (August 12, 1993) respectively. 1. First. there is the allegation by Mr. Svehis of "misnomers" in our hand-out PUBLIC SAFETY SALARY ADJUSTMENTS. In the second sentence of the second paragraph of his memo, Mr. Svehla claims "what Mr. Gold did not mention was the fact that there are al:?o step increases for Police and Fire." The actual fact is that the last paragraph of our hand-out on salaries is devoted entirely to the question of civil service step raiser*. The last sentence clearly points out that, "Step raises affect only a very few fire fighters and will not bring the average raise to the same increase as proposed for regular city employees." Mr. Svehla's numbers bear us out. Put this debate is immaterial to the core issue regarding civil service salaries. If the staff proposal is adopted, the overwhelming majority of fire fighters (4 out of 6) will receive a less than, average raise for the second year in a row. The Fire and police pay plan is a creature of the City Council, not civil service. State law neither requires nor prohibits step raises. It only requires that the pay plan not discriminate among employees in the same classification. Ono possible revenue source to help fund a larger increase for Fire T, y 2 and Police is the 'Incentive Plan' proposal described by Tom Rllnck. This unusual new program sets Aside •$75.('ilo to reward individual employees for special service. No other :ic•i1 service city has such a plan. We need more pay, not more types of pay. The Incentive Plan proposal is A luxury. Our suggestion would he to use the Fire and Police ehar'e of this money to help increase base salariee. Fire fighter salaries ere far outside the market. i'lease don't allow the maJority of fire fighters to get less that; the average raise again this year. 2. Our ee--w;d issue with Hr. Svehla's memo is the old claim that "the city 1.,aye 14 percent" of it fire fighters pension. This is simply wrong. Fire fighters and the City ere equal participants in the fire pension. Both pay 9 percent into the fund. The real issue Is honesty. the Benefits Adjustment is pay, not a pension pick-up or A payment to a pension fund. The IRS calls it pay. FICA calls it pAy. The Department of Labor calls it pay. The Fire Pension; calls it pay. We fire fighters call it pay. only the stAff eees it differently. This Issue is important to us because It is a misrepresentation to claim that the city pays 1.1 percent. No one disputes that the Council approved the etaff's attempt At a pension pick-tip plan :ack in the BO's instead of giving a pay raise. However, what the Council Actually created was a pay kicker of 5.26 Percent, And since the Benefits Adjustment is pay, both t),e city And the fire fights is pay an Additional 9 percent on the Benefits Adjustment into the fire pension. It is in fact a compounding pay kicker. Ale do not propose ending the Benefits Adjustment. We only ask for precieion when dieotteeing the fire pension. 7. 0111' last Issue relates to etaffing and Chief c'ook's memo. He is correct that the Fire Fighters Association suggests that the current minimum staffing levels are too low, Look at the record. In January of 1991, min?mum staffing for 4 stations was 23. Minimum staffing today for 5 stat.tone ie 22. The City has grown, the population has Increased. and the number of emergency calls continues to climb. Still we hold At 22 on-duty fire fighters. We put aside money for the express purpose of hiring new fire fightere for Station 6. We've already spent most of it to "balance the I+udget. " And we ]?old at 22. Chief cook's memo contains several valid points. He does. however, resort to a fallacious argument near the end when he 9sserts that the Association criticises "its own memhers desires." This is indeed an astoundingly questionable premise. He proposes restricting leave even more than it is Already in order to have additional personnel available. His proposal is only a pseudo-standard, because in his plan the minimum staffing level still would remain at 22. There can be no reliable increase in personnel without an increase in minimum staffing. The Denton Fire Fighters Association has been committed to 4-man Engine Companies since 1979. It has been proven to be nearly twice as effective as 3-man F,ngine Companies. It is an issue of eat'ety, efficiency and cost effectiveness. The farther we are spread out and the smaller the crew size, the longer it takes to a3semble sufficient personnel. Off-duty personnel with pagers are a slow and unreliAble method of fire protection generally found in smaller communities. Our goal on staffing is simply to educate the Council on this issue. Chief crook is correct when he describes it as emotional And complex. It is not going to get any easier or cheaper. The longer we wait to address it. the harder it will be to solve. Staffing, public safety salaries and pension contributions are Cur most pressing concerns. We arpreciate your efforts to listen and understand our views. The budget process for 0e,94 is reaching the final stage. We understand that etAffing issues must wait until next year. We are optimistic that the Council will be able to vct on salary issues affecting fire fighter's. Sincerely, Ken c101d, Secretary-Treasurer Denton Fire Fighters Association IAFF Local 1291 [HOME) 3197-7901 [WORK) 566-8103, 387-7719 F PUBLIC SAFETY SALARY ADJUSTMENTS FY 92/93 Public Safety salary adjustment (Fire and Police) 2.0% FY 92/93 All other city employees (AVERAGE) 2.6% FY 92/93 Contract employees adjustment (City Mgr., etc.) 3.0% FY 93/94 Public Safety proposed adjustment* 4.OX FY 93/94 Proposed for all others (AVERAGE) 4.84% FY 93/94 Proposed Contract employee adjustment N/A Figures provided by the Mercer group showed that public safety employees are far outside the market. Fire fighters in particular are substantially below market. The 92/93 adjustment assured that public safety would continue to fall even farther behind. Public Safety is a vital government service. Public Safety employees need and deserve at least the same salary adjustment as the other city employees average. *Included in the proposed adjustment for civil service employees is continued funding for civil service step raises. These steps have a range of from 3.9X to 5.6% in the Fire Department for the annual step raises in the Firefighter classification. No other ranks have steps. Step raises affect only a very few fire fighters and will not bring the average raise to the same increase as proposed for regular city employees. t E, ti ~b SUMMARY OF RESPONSES TO QUESTIONS 1993-94 Proposed Budget 1 August 24p 1993 Y. C' i f b yJ I } 4t i s' r I INDEX 1) Legal services - zoning ordinance 2) • Recycling Coordinator Position - total budget, organizational chart, and job description • Zoning Cases - hours per case 0 Planning Revenues/Fees • Code Enforcement - cost containment • Main Street - downtown invest:uent 3) Copy Equipment Analysis 4) Lalor Fund Recipients - projected use of fund balance 5) Purchasing - Use of bar codes 6) Parking Meter Receipts - enforcement 7) • Athletic Fields - total operating cost • Alcohol Sale at Parks • Recreation fields - alternative turf methods • MLK staffing 8) ADA Compliance 9) Denton Municipal Complex - cost analysis 10) City Hall West - cost analysis 11) Facilities Management - maintenance budget 12) • Tuition Reimbursement • Pay Plan • Incentive Award Program 13) Response to Memo From Fire Fighters 14) Utility Rate Comparisons 15) Wastewater Budget - revenues over expenditures 16) Sanitation - Rol 17) Water Tower - CIP 18) Visioning r I Index Major Budget Issues August 20, 1993 Page 2 19) • Recycling - long range planning/cost • State Mandates 20) Fire - communication needs 21) Fire - fire loss comparisons 22) Disable Persons Exemptions 23) 1992-93/1993-94 Budget Comparisons 24) Tax Rate PRIOR RESPONSES TO QUESTIONS 25) • Current Year's Pay Plan Results • Managed Health Care Program 26) Parks - utility lighting fee 27) • Ambulance Subscription Service • County Subsidy - ambulance 28) Recycling Programs 29) • Police Civilian Jailers • Police Portable Radios 30) Street Repaving ~ ~ t CITY of DENTON, TEXAS MUNICIPAL BUILDING / 215 E. McKINNEY / DENTON, TEXAS 76201 MEMORANDUM DATE: August 18, 1993 TO: Debra A. Drayovitch, City Attorney FROM: Frank H. Robbins, Executive Director of Planning and Development SUBJECT: Zoning Ordinance "Costs" Following is a very rough estimate of a "cost" to date for the Planning Department's work from September 1990 to the present. It includes only labor and material costs, not indirect costs, such as physical plant and indirect administrative support, such as personnel and finance. The cost for labor is broken down into "daytime" and "after hours". Much of the "after hours" time accrued with the Task Force, P&Z, or Council night meetings. The "after hours" cost tends to be transparent and not a cost to the taxpayer. Our annual salary is based on a hour days times an hourly rate in a 2080 hour year. Planners work after hours everyplace, we do in Denton. We may work 2300 hours a year. One way to think about the after hours time is that the taxpayers do not pay for that with staff, but they might with consultants. Labor Day time $106,200 After hours 13.700 Subtotal $119,900 Materials $ 1,300 rostaae $ 750 axaaxw mgr TOTAL $121,950 8171566.8200 0/FW METRO 434.2529 w Debra A. Drayovitch, City Attorney August 18, 1993 Page 2 Following is an estimated Planning Department cost to complete the re-write process, assuming one year to review and adopt. We see no difference in this "cost" whether there is an outside attorney or not. Day time $ 61500 After hours Subtotal $10$100,000 Materials $ 400 Postaae $ 200 mmmmmmm TOTAL $10,600 There is no estimated "cost" for the value of the Zoning Ordinance Task Force's work since October, 1990. Let me emphasize, however, the Planning Department support of re- writing the ordinance has been within the Department's work plan without budget packages. Stated another way, there is no "fiscal impact" within the Planning Department to support this process. If you have any questions, please call. ~ y Frank Robbins, AICP FHRtlah pci Jon Fortune, Management services Administrator A*004sr 4 s CITY of DENTON, TEXAS MUNICIPAL BULL DING / 215 E. MCKINNEY / DENTON, TEXAS 76201 MEMORANDUM DATES August 18, 1993 TO., John McGrane, Executive Director of Finance FROM= Frank H. Robbins, Executive Director of Planning and Development SUBJECTr Council Budget Questions 1 Following are responses to Council's questions of August 30, 1993, 1. Community Improvement. a. Attachment 1 is an existing organizational chart. Community Improvement (Cecile) would be transferred to Utilities. b. Attachment 2 is the current budget for Community Improvement showing Cecile and Code Enforcement separated. c. Attachment 3 is a very brief job description for Cecile r as Community Improvement Coordinator. r ! 2. Downtown Investment. Main Street closely monitors land and building sales and development improvements within the Main Street area. Attachment 4 is a current compilation of such private investment. 3. Planning and Development hours per case productivity measure. { The number of hours per case has increased from budget estimates basically because the area of the plat or zoning case has become larger, more complicated, and somewhat more controversial in its inception. Potentially controversial cases such as Hunter's Ridge of Teasley, Johnson at Frame and 8171566.8200 D/FW METRO 434.2529 w r r t John McGrane, Executive Director of Finance August 18, 1993 Page 2 Uland, Goldfield, and "Forrestridge SF-10" take a great deal of staff work with applicants and neighbors before P&2 and/or Council public hearings, as we try to resolve all issues. We are also doing a better job of documenting after hours work, sach as neighborhood meetings that are associated with development review. Our estimated hours per case for 92/93 was 12 hours per case. Actual hours in 91/92 was 25. Our estimate for next year is consistent with actual 91/92 hours, at 23 hours per case. 4. Planning Revenue/Fees. Total estimated fees are up from last year. We estimate a total increase from last year's revenue of about $3,000. This increase would have been greater if we had not changed from PD to conditioned zoning as the most common type of zoning, because PD zoning fees are considerabiy higher than conditioned zoning fees. 5. Code Enforcement, The system of prioritizing or determining hc,r to enforce various codes does not have a direct relationship to the budget. We do continue to increase the level of service without increasing the budget. In fact, the quality of enforcement activity and the number of enforcement actions are increasing, but the budget is not. For instance the number of enforcement actions to July, 1993 as compared to June, 1992, year to date, was up by 21.6% (5,350 in 193 compared to 4,399 in 092), without increasing the budget. Staff will discuss the code enforcement system in work session after the budget is approved. If you have any questions, please call. s L ~ Frank H. Robbins, AICP FHR:lah i uaoouo s Attachment 1 PLANNING AND DEVELOPMENT SERVICES PLANNING 'AND DEVELOPMENT Planning Administration Development Review Planning (Cecile) Community Improvement Building Inspections Code Enforcement Main Street Community Development 5 Attachment 2 Community Improvement T I T Budget as Modified Code Enforcement Community Improvement Account Name (Cecile) Personal Services Office Clerical Salaries 516,493 516,493 So Technical/Paraprofesslonal 581,468 S81,468 so Professional $38,139 $0 539,278 Temporary•Seasonal so so 50 Civilian Overtime $300 $300 50 Civilian Longevity $2,248 51,816 5432 F.T.C.A. $11,554 S81516 53,038 T.M.R.& 58,148 55,924 $2,224 Workman's Compensation $3,014 $2,950 $64 -Health Insurance 511,281 $8,605 52,676 Life Insurance $690 $556 $134 Salary Adjustment $1,771 St,rn so Salary Savings $1,632 SIA32 $0 Personal Services $173,480 $130,037 547,846 Supplies Office Supplies $950 5800 $ISO Books & Magarlnes $173 $0 $173 Gas•011•Diesel 52,000 $2,000 So Uniforms 5705 $705 So Postrge $1,650 $1,650 So Film $300 $300 So Supplies 55,778 $5,455 $323 T Account Dame Budget as Modified Code Enforcement Community Improvement (Cecile) Maintenance , so $2,000 $2000 Vehicle Maintenance Radio Maintenance $79 $79 S0 Maintenance $2,079 $2,019 $0 Services _ Mowing 523,000 $23,000 50 Phone Fisted Cost 51,198 $328 $870 Telephone $1,500 S 1,500 50 Special Semoes 51,570 $1,370 $200 Travel Expense $1,615 5200 51,615 Advertising $200 $200 $0 Dues & Publiatlons $595 5350 $245 Motor Pool Replacements SQ SO So TSchools & Seminars 5780 $420 5360 I I ,a. a ATTACHMENT 3 Cecile Carson - Job Description Summary Administer the Neighborhood Oriented Service Delivery Program. (to be absorbed into Planning when Cecile moves to Recycling Coordinator.) * Administer the City's Keep Denton Beautiful program. + Perform special projects related to beautification ar.d neighborhoods, eg, amend the "Weed and Grasse ordinance, prepare the All America City application. I Attachment 4 Q 0 0 0 o~ICGVER oCWNrowN MAIN STREET DENTON 100 West Oak, Suite 204 Denton, Texas 96201 (819) 56e-8529 M E M 0 R A li D U M 701 Frank Robbins, Executive Director for Planning and Development FROM: Jane Biles, Main Street Manager SUBJECTr Downtown Reinvestment DATE: August 11, 1993 Frank, our techniques for monitoring private sector downtown reinvestment vary from direct involvement in the pro Ject to word of mouth communication to observation of a project in progress. The most current results of our monitoring efforts are attached, J n Biles, Main Street Manager National Trust Fot Hielork Freeervatlon, N,IIooni al MMaL mi ~ I CenNe, Tau HbmrSuf Commission. TeMU Meln Stmt Center, Twae Downlown Auocuflon, Denton Cenual lueinm Mulct Areoeletlon a x TEXAS MAIN STREET REINVESTMENT SUMMARY :f nr-rrrou DATES: January 199) to July 1993 CITY: Rehabilitation Projects: Rehabilitation Projects: New Construction: New Construction: Buildings Sold: Number of Buildings Total Expenditures Number of Buildings Total Expenditure Number of Buildings 46 $6679300 0 0 14 Buildings Sold: Total Private Sector Public/Private Joint Pubbe/Private Joint Total Expenditures Reinvestment Ventures: Ventures: Grand Total Number of Projects Total Expenditures $104SS,ODO $2,122,300 7 $8070000 52011290300 Total Business Starts, Net Gain in Business Net Gain in Jobs Relocations, Starts, Relocations, Created and Expansions and Ex ansions 40 28 117 I I i 3 a, Y r, I WY of DENTON, TEXAS MUNICIPAL BUILDING / DENTON, TEXAS 76201 / TELEPHONE (817) 366-8307 Office of the City Manager MEMORANDUM TO,. Jon Fortune, Management Service Administrator FROM: Joseph Portugal, Assistant to the City Manager DATE: August 12, 1993 SUBJECT: Use of Recycled Paper During the Budget Hearings on August 100 1993, Council requested additional information on the City's participation in using recycled paper. The Copier Task Force is finaling their report concerning three issues: copying expense, two-sided copying, and the use of recycled paper. Council will be provided this information as soon as possible. Please advise if i can provide additional information. I osep Portuga Assistant to the CS Manager i i x I 4 6~Y I i ~i f 1 1 1 f A ClrY OI DENrON, TEXAS MUNICIPAL BUILDING / 215 E MCKINNEY / DENTON, TEXAS 76201 MEMORANDUM DATE: August 19, 1993 TO: Lloyd V. Harrell, City Manager FROM: Harlan L. Jefferson, Director of Treasury operations aY SUBJECT: CASH PROJECTIONS FOR LALOR FUND RECEIPIENTS I recently contacted the agencies that receive Lalor funding and requested that they provide, to the City, quarterly cash projection figures. Their contract requires that they make financial records available for inspection and review by the Denton City Council upon request. We recently received a request by the Denton Chamber of Commerce to make quarterly presentations to the Council on their activities. For consistency purposes, we plan to send a letter to all of the Lalor Fund recipients extending the same opportunity to them and asking that they quarterly contact Jennifer Walters, City secretary, to make appropriate arrangements. If you have any questions or comments, please do not hesitate to contact me. RJUf ATr006P7 6171566.8200 D/FW METRO 4344529 v ~ .S I I a i I~ I 'o c i CITY of DENTON, TEXAS PURCHASING DIWSlON / 90x8 TEXAS STREET / DENTON, TEXAS 76201 M E M O R A N D U M r. y TO: John McGrane, Executive Director of 'Finance FROM: Tom Shaw, Purchasing Agent 3 DATE: August 11, 1993 SUBJECT: UTILIZATION OF BAR CODES During the Purchasing Department budget presentation a question arose regarding the use of bar coding in the department. Currently bar coding is not being used in the department. The followIng Is an explanation why. Several municipalities P. our area utilize bar coding for their working capital inventory at d it seems to work well for small centralized warehouses, Our warehouse is set up to use commodity codes common to the State of Texas and marketed by the National Institute of Governmental Purchasing (NIGP). These codes could be adapted to bar coding of inventory but would require an Investment in conversion and reader/scanner type equipment that currently we do not feel would be cost effective. Our higher dollar items poles, wire, conduit etc. do not lend themselves to bar coding applications due to bulk and packaging. We recently attended a professional development session on bar coding the receipt of goods. This type of application would only be effective if we had a fully centralized receiving depot rather than numerous receiving sites located all around the City. The more locations where material is received the higher the implementation cost in reader/scantier equipment. The new Fixed Asset Accountability System currently being developed is a bar code based system. It Is our Intent to closely observe thin application so we can stay current with the bar coding concept and also get a feel for how the process might effect our purchasing function. As you are aware bar code maintenance of fixed assets inventory Is a much smaller undertaking than that of our working capital inventory. American Management Systems the developer of our LGFS Financial Software Is currently working on a bar coding interface with the Enhanced Purchasing Subsystem' (EPS). It is however still In the development stages and not available to the end user. We will continue to review the bar coding concept and may find at to be cost effective sometime in the future. see.ooc 811)566 8J 11 04W METRO 2670012 I s k i I I i s 6 -Il a i G~ CITY of DENTON, TEXAS MUNICIPAL BUILDING / 215 E. McKINNEY / DENTON, TEXAS 76201 MEMORANDUM DATE: August 12, 1993 TO: Lloyd V. Harrell, City Manager FROM: Harlan L. Jefferson, Director of Treasury Operations)// SUBJECT: REVENUE FROM PARKING METER RECEIPTS During the August 10, 1993 budget worksession, the mayor asked why we budgeted and estimated less revenue for the 1992-93 and 1993-94 fiscal years than we collected in fiscal year 1991-92. In response, I have reviewed the trends and projections for parking meter receipts. This revenue is from parking meters that are located on selected streets near the University of North Texas campus, Historically, we collected less than $20,000 a year until the 1991-92 fiscal year. In the 1991-92 fiscal year, we collected $24,367. During this year we added additional parking meters. The table below contains the historical trend. FISCAL YEAR COLLECTION HISTORY 1988-89 1989-90-~ 1990-91 1991-92 1992-93 1993-94 BUDGET BUDGET' BUDGET BUDGET BUDGET BUDGET 10,000 100000 120000 16,000 200000 ACTUAL ACTUAL ACTUAL ACTUAL ESTIMATE 21,000 81438 15,850 18,681 24,367 210000 The collection history shows that we have been experiencing a gradual increase in revenues; however, we are conservatively projecting the increase. In fact, the $21,000 estimate was done in April of this year and can now be revised to $26,000. If you have any questions or comments, please do not hesitate to contact me. HJraf AFF006DS 8171566.8200 D/FW METRO 434.2529 i ~I I ~I ~I i ,ti. I 6 CITY of DENTON, TEXAS MUNICIPAL BUILDING 215 E. McKINNEY i DENTON, TEXAS 76201 M E M O R A N D U M TO: Kathy DuBose, Director of Accounting and Budget Operations FROM: Rich Dlugas, Director of Parks and Recreation DATE: August 13 1993 SUBJECT: CITY COUNCIL BUDGET QUESTIONS. Following is a list of responses to several questions raised at the city Council Budget Hearing, August 10, 1993. 1. Do you plan to review the existing alcohol poliW The existing Ordinance lists various parks and park parking lots where the consumption of alcohol is unlawful. The Parks and Recreation Department will study the Ordinance to determine if any modifications are necessary. 2. Is the Martin Luther King Recreation center adequately staffed? The MLK Center is a 20,000 square foot facility open 66 hours per week. There are four full-time recreation staff, one full-time custodian, and a part-time building attendant. In comparison, Denia and North Lakes Recreation Centers are 10,000 square foot facilities. Denia is open 66 hours per week, and North Lakes is open 71 hours per week. Both centers have two full-time recreation staff, one part-time recreation leader and one part-time building attendant. There occasions at MLK, during peak attendance hours when additional building attendant hours would benefit the center's operations. Staff is currently looking at options to increase available building attendant hours to the facility. 3. Would the use of 4rtificial turf on athletic fields be fgasible? The Parks Department is continually looking for ways to provide service to our park users in a manner that is economical and efficient. Playing surface quality is very important to athletic participants, especially baseball. Artificial surfaces have been investigated, however, they are AJJ00790.WP5 8171566.8200 DIFW METRO 434.2529 • CITY COUNCIL BUDGET QUESTIONS Page 2 very expensive. one football field can cost approximately 1 million dollars. Mowing costs are eliminated, but other costs such as cleaning, ultra violet deterioration, and cushion pad replacement occur. These fields have only proven to be cost effective in facilities where extreme use is required making natural grass maintenance nearly impossible. In the long term, replacement and maintenance on natural turf grass is less expensive. We will also continue to study the cost effectiveness of slower growing turf such as Buffalo Grass on athletic fields. 4. flow much does the M pgsed utility fee add to existing athletic participation fees? In addition to the proposed $3.50 utility fee all Denton Sports Associations charge a fee to participate in their program. The following is a list of fees: 1. Denton Boys Baseball $35.00 2. Denton Area Little League $35.00 3. Denton Baseball, Inc. $60.00 4. Denton Soccer Association $35.00 5. Denton Youth Football Assn. $35.00 + $25.00 equipment rental Each sport also requires participants to provide personal items such as gloves, pants, socks, shoes, shin guards, etc. We will meet with representatives of the various associations to further discuss the proposed utility fee. 5. Hof much money does the City currently scend on athletic field maintenance? Currently the city spends approximately $200,000 per year on the maintenance of 28 athletic fields and associated facilities. This includes maintenance personnel, electric, irrigation water, fertilizers, herbicides, fence repairs, light fixtures and bulb repairs, drying absorbent, sand, top soils, and top dressing supplies, bleacher repairs, goals, bases, pitching and home plates, line marking materials, field mowing, irrigation system repair supplies, etc. Rich Dlugas, Director of Parks and Recreation RD:pl AJJ00790.WP5 ~I city of DEAITON, TEXAS MUNICIPAL BUILDING / 215 E. McKJNNEY / DENTON, TEXAS 76201 M E M O R A N D U M TO: Lloyd Harrell, City Manager FROM: Rich Dlugas, Director of Parks and Recreation DATE: August 11, 1993 SUBJECT: Parks and Recreation Fees,. Following is a brief summary of the proposed changes for seller's, administrative, and non-resident fees that were discussed last night with the City Council. Seller's Fees Currently by City Ordinance the Parks and Recreation Department assesses a fee of ten (10) percent on gross sales from admissions, beverages, or food sales occurring on public property. This percentage has discouraged potential renters from using city facilities for their events because the percentage assessment can significantly reduce their net sales revenue. This especially impacts major rentals at the Civic Center if any admission fee is proposed by the renter. The assessment has also had a negative impact for groups wishing to raise funds selling concessions in neighborhood parks. The Parks and Recreation Department proposes assessing a set fee of $8.00 per hour to any group or individual selling food, beverages, or merchandise at the Civic Center, Senior Center, recreation centers, Civic Center Park, North Lakes Park and South Lakes Park. Staff believes this will increase facility rental because of the reduced sale:- assessment and elimination of the admissions stipulation. Revenue from this fee was approximately $600 last fiscal year. Non-Resident and Administrative Fees The Parks and Recreation Department proposes to change the structure of the non-resident and administrative fees that are being assessed to classes and programs. The current fee structure is based on the following sliding scale, 8171566.8200 D/FW METRO 4342529 s y Rase Class Administrative flOn-R, es_ ident Total Non-Resident Fee _ Assessment $ 0.00-$15.00 $2.00 F$ $ 9.00 $15.01-$20.00 $3.00 $ 7.50 $10.50 $20.01-$25.00 $4.00 $10.00 $14.00 $25.01-$30.00 $5.00 $12.50 $17.50 $30.01 & Up $5.00 $15.00 $20.00 The administrative fee is assessed to all participants. Non- resident participants are charged an individual fee because of their non-resident status. However, a recently conducted survey of metroplex parks and recreation departments indicates that our non- resident fee is significantly higher than any other city. Last fiscal year non-resident participation was 126 individuals for a total revenue of $1,135.00. Lower non-resident rates would allow greater non-resident participation and provide needed enrollment in certain classes and programs to reduce their cancellation rate. The proposed administrative and non-resident fees are as follows: Administrative Fee Non-Resident Fee $3.50 $7.00 It is also recommended that residents of Denton be provided the first opportunity to register for classes by being allowed to register one week before registration opens to non-residents. None of the proposed fee changes are estimated to have a negative impact on revenues, and have been approved by the Parks and Recreation Board. c 6+ I L8,o Rich Dlugas, Director of Parks and Recreation RD:ve AJJ00787 " c i of CITY of DENTON, TEXAS MUNICIPAL BUILDING OEN TON, TEXAS 76201 TELEPHONE 817, 566.32Ci MEMORANDUM TO: Mayor and City Council Members FROM: Bruce Henington, Superintendent Facilities Management DATE: August 11, 1993 SUBJECT: Facilities Management Budget - ADA Budget Attached please find the SF-41 (Pages 1 & 2) for ADA Package 410, the Proposed Building Needs 1993-1994 and the ADA 3-Year Plan. The items included in this package are numbers 4, 6 through 12 and 14 from the Proposed Buildings Needs - Proposed Ranking: 1 - Critical Need sheets. we have attached all these documents in order to assure you that we are in compliance with the American Disability Act. In addition, I will do everything possible to resolve the problem with the Library entrance doors in the 1992-1993 budget. Bruce Hen ngton, superintend nt Facilities Management Attachments: SF-41 Pages 1 & 2 Proposed Buildings Needs ADA 3-Year Plan 1569.FM i } Y SUPPLEXENTAL FMINO REQUEST (BF-41 Page 1) FY 1993-94 DEPARTMENTs_p_acilities Manaaement AGENCY NO t_ 072 DIVISIONS sacllitLee Ma omen t DIVISION NOs 0002 PROQ&u Ting - AI )A ( N ) F 10 PROWL4H PBRWNWBL PjWssr DETAILS E NUMBER Of POS. PROPOSED POSITION TITLE BEGIN DATE/ ANNUAL END DATE HOURS PROQRAN EXPA/DZrURN DBiAILt EUDGIr IMPACT ACCOUNT NUMBER ACCOUNT TITLE first Second Third Year Year Year 8502 Special services $19,210 PVIDIBO XMDWn= PfAW 0W= sGONC81r TOTAL PROGRAM FUNDING PEQUIREMENT $19,210 RJURF PA00AAN 09wi IPPIoNs To help facilities meet ADA requirements, required by law. (See attached list for item descriptions - Items f4, 6-12, and 14) t SUPPLEMENTAL FUNDING REQUEST (SF-41 Page 2) PY 1993-94 PROORAIt TZTLE - ADA (N) 010 RwOR 3B0Pr-T,"K PROORAm 0DAL3 (Lr3T 3 OR LESS)i 1. 2. 3. SPECZFZC AND NEA80RABL8 PROORAN 0B7ECTIV83 (LIST 3 OR LBSS)t 1. To meet ADA requirements, required by law. 2. 3. SPECIFIC PROGRAM PRODOCTZVITY "ASu"S AFFECTED BF PACKAGE/ZNCRBASE OVER BASELZNB: N/A FINANCIAL ANALTSZS NO YES ACCOUNT NUMBER ACCOUNT TITLE A. EXPENDITURE AMOUNT REDUCTIONS X. Will this program result in direct cost savings? IF YES, INDICATE ACCOUNTS TO BE REDUCED. 8. RZVW" MNUNCZKZNT Will this program X directly result in increased revenuas7 IP YES, INDIC\TE ACCOUNTS TO BE INCREASED. C. NEOATIVI CONSEQUENCSS: X Will tangible expenses rise/ revenues decline if this program is not funded? IF YES, INDICATE ACCOUNTS AFFECTED, D. WILL THIN PROGRAM OsLIOATE TEE CITY TO PROVIDE PIINDING IN ARE YT&RS? ( ) YES (X) NO (Check one) IF YES, COMPLETE SECOND PREVIOUS PACE. AND THIRD YEAR ON PROGRAM EXPENDITURES DETAIL ON E. ARE ANY PROGRAM COSTS RELATED TO CAPITAL IMPROV9/EM'IE SUCS AN NEW FACILITIES? ( I YES IX) No (Check one) F. ARE ANY PROGRAM COSTS RET.AT'ED TO GRANTS SUCH AS MATCEINO FUNDS OR SERVICES? ( I YES (X) NO (Check one) IF YES, CODE SUPPLEMENTAL REQUEST WITH "(G)- AFTER PROGRAM TITLE. AAADI4E1 62- PROPOSED BUILDING NEEDS 1993-1994 REOUESTOR AND CONSEQUENCES OF AFFECTS SAFETY OF •PROPOSED x PACKAGE TITLE ESTIMATED COST OF YEARS NON-APPROVAL CITIZENSIEMPLOYEES RANKING REQUESTED) 1 O+M package for $148,700 F.M.D. These figures need to be confirmed Yes 1 D.M.C. y by Finance and Utility 2 O+M package for $16,000 F.M,0. These figures need to be confirmed Yes 1 City Hall West by Finance and Utility 3 Paint City Halt $24,000 FMD 13) Deterioration of Building/Citizen's No 1 exterior complaints 4 Tennis Center • $280-500 PARR Non-compliance with Federal Law Yes 1 Construct a new ADA curb ramp with the proper slope b Seal wallstwater $2,500 est. GDAC 111 Continued water damage to south Yes 1 protection - CVA wall of CVA North Lake -Widen !1,100 A. Mentell 12) Non-compliance with Federal Law Yes 1 the doors to the ADA toilet room 7 Denis Recreation 11,100-1,300 A. Mentell 111 Non-compliance with Federal Law Yes i Center • Widen ADA toilet room doors and install push/pull hardware 8 Install an assistance 11,200-1,600 Max Blackburn Meet A.D.A. requirements No 1 hearing system multi-purpose room - Senior Center 9 Build a wheelchalr 12,400 Max Blackburn Meet A,D.A, requirements Yes i ramp to west parking lot • City Hall e 1 . Critical Need IsffecIs health and edaty of tItiiens/employees) 2 + Needs To Bs Done TNs Year 3 . Can as Put Off Unto Next Yost A Work porlormed with C.O. Funds B • Facility Maneaement Budget C . Should be Included in L.E.C.C. Budget AAAOItCO Ua111197 .1. i PROPOSED BUILDING NEEDS 1993-1994 REQUESTOR AND CONSEOUENCES OF AFFECTS SAFETY OF 'PROPOSED 0 PACKAGE TITLE ESTIMATED COST (N OF YEARS NON-APPROVAL CITIZENSIEMPLOYEES RANKING REQUESTED) 1 Denia Recreation $2,510.2,700 A. Mentell 111 Non-compliance with Federal Law Yes 1 Center - Install water closet and all fixtures to UFAS specifications in toilet areas North Lake - Install $2,510.2,700 A. Mentell 111 Non-compliance with Federal Law Yes 1 water closet and all ADA fixtures to UFAS specifications in toilet areas 2 Tennis Center - $2,510 A, Mentell (2) Non-compliance with Federal Law Yes 1 Intiall water closet and all fixtures to UFAS specifications in toilet areas 13 Repaint interior & $20,000 A. Mentell Continued deterioration of building No 1 exterior - Clvk: and poor Image Center 4 Lower handrail to $4,600 Max Blackburn Most A.D.A. requirements Yes 1 the correct height and extend to full length of the ramp - Civic Center 15 Upgrade lighting in $5,000 Library Inadequate lighting for reading Yes 1 study carrel rooms 18 Repair and paint $18,600 est. GDAC (4) Continued deteriordtion of side walls Yes 1 Interior - CVA and effects on rentals 17 New floor outlets to $793.1,000 Library Long cords, safety hazard Yes 1 be installed 01 - Critical Need (affects health and safety of cititonalemployeas) 2 . Needs To Be Dona This Year 3 . Con Be Put Off Until Next Yaw A - Work performed with C,O. Funds s - Facility Management Budgel C - Should be Included in l,£.C.C, Budget AAA014CO 00111/93 ,2. PROPOSED BUILDING NEEDS 1993-1994 REOUESTOR AND CONSEQUENCES OF AFFECTS SAFETY OF 'PROPOSED N PACKAGE TITLE ESTIMATED COST IN OF YEARS NON-APPROVAL C171ZENSIEMPLOYEES RANKING REQUESTED) 18 Security lighting $4,400 est, GDAC 11) Possible injury to citizens due to poor Yes 1 north • CVA lighting, effects on rentals 19 Repair parking lot • $10,000 est. GDAC (4) Continued puddling of water possible Yes 1 CVA injury to citizens and effects on rentals approved in 92 20 Clean air ducts $5,000.61000 Library Excessive amount of sick time taken Yes 1 by staff 21 Upgrade fighting in $5,000-8,000 Library Patrons could fall because of Yes upper r level hallway darkness 22 Resurface parking $9,000 est. GDAC (11 Possible injury to citizens effect on Yes 1 lot fpstch work) - rentals CVA 23 Replace screens - $2,000 eat. GDAC (1) Damage to art work and effects on Yes 1 CVA rentals 24 Parking lot - Fire $8,700 Fire (2) Continued deterioration of parking lot, Yea 1 Station 4 tripping hazard 26 Clean furniture $4,000-5,000 Engineering/ Panels absorbs dust activating allergic Yes 1 panels • City Hall Transportation reactions increasing sick time 01 Ranking Sub-Totals $314,000 ' I • Critical Need leffacts health and safety of citi2enalemployeaal 2 . Needs To Be Dona This Year 3 . can Be Put Off Until Next Year A • Work performed with C.O. Funds B . facility Management audyet C . Should be included in L.E.C.C. Budeat AAA014CO 3, 08111199 i PROPOSED BUILDING NEEDS 1993-1994 REQUESTOR AND CONSEQUENCES OF AFFECTS SAFETY OF *PROPOSED M PACKAGE TITLE ESTIMATED COST It OF YEARS NON-APPROVAL CITIZENSIEMPLOYEES RANKING REQUESTED) 1 HVAC upgrade - $75,000 J. Harder No air circulation in lower lever, many No 2 Lower Level Service complaints. Engineering & Study Center Survey already completed. 2 Maintenance level 012,000 GDAC 13) Continuation of maintenance support No 2 reinstatement • CVA at a level less than other city facilities 3 Contract cleaning 019,500 Library Citirens complaints Yes/No 2 for Library 4 Paint Library 010,300 Library Unattractive facility, citizen's No 2 exterior complaining 5 North Lake 058,000 FMD 121 No HVAC • or over spend Facility 2 Recreation Center - Management's budget to repair - High Replace HVAC humidity/continued citizens complaints 8 Denis Recreation 058,000 FMD 121 No HVAC • or over spend Facility 2 Center - Replace Management's budget to repair - High HVAC humidity/continued citizens I complaints 7 Tennis Center • 050 PARD Non-compliance with A.D.A. rules Yes/No 2 Make area in front ADA of ramp a no parking zone 8 Tennis Center • 0100 PARD Non-compliance with Federal Law No 2 Repaint the current two handicap parking spares • I - Critical Need Ia}facts health and safety of citiunalamployaad 2 - Naada To Be Dom 1 Ns Year 2 . Can Be Put Off Until Nut Year A • work performed with C.O. Funds e . Facility Management Budget C a Should be Inctuded In L.E.C:C. Sudgat AAA014CO 08)11193 •4. PROPOSED BUILDING NEEDS 1993-1994 REQUESTOR AND CONSEQUENCES OF AFFECTS SAFETY OF "PROPOSED N PACKAGE TITLE ESTIMATED COST IN OF YEARS NON-APPROVAL CITIZENSIEMPLOYEES RANKING REQUESTED) 9 Tennis Center - $100 PARD Mon-compliance with Federal Law Yes 2 Paint the area on ADA each side of the ramp to provide the five feet buffer zone 10 Improve signs at $150 A.D.A. Meet A.D.A. requirements No 2 Civic Center to Max Blackburn handicap entrance 11 Tennis Center - $250 PARD Non-compliance with A.D.A. rules Yes 2 Change hardware ADA on handicap entrance from twist type to push-pull type 12 Replace or modify $5,425 Max Backburn Non-compliance with Federal Law Yes 2 one drinking ADA fountain in accordance with UFAS in the following buildings: A. City Halt a. CMo Canter C. Ubrary 0. Dods Roc. Canter 1. swimming Fool F. Tennis Carver 0. MILK Roo. Center 13 North take $1,350 A. Mentell (1) Non-compliance with Federal Law Yes 2 Recreation Center - ADA Install handrails on the ramp to front entrance e1 = Critical Need I►Nacts health aid safety of cititens/employees) 7 + Needs To 6e Oone This Year 3 . Con Be Put OfI Until Next Yost A - Work performed with C.O. Funds B - Facility Management Budget C . Should be Included In LE.C.C. Budget AAA014CO 09111193 .5- PROPOSED BUILDING NEEDS 1993.1994 REQUESTOR AND CONSEQUENCES OF AFFECTS SAFETY OF 'PROPOSED X PACKAGE TITLE ESTIMATED COST Ix OF YEARS NON-APPROVAL CITIZENSIEMPLOYEES RANKING REQUESTED) 14 Civic Center - install $2,510 ADA Meet A.D.A. standards Yes 2 proper water closet, PARD lavatory and all Max Blackburn associated hard- ware in toilet area 15 Access ramp for $6,000.7,000 F.M.D. Continue to lift items to trucks/hazard Yes 2 shop to back injury 16 North Lake $10,000 A, Mentell III Continued deterioration of building` No 2 Recreation Center • and poor Image Exterior painting 17 Airport Janitorial $1,200 per year Airport 111 Staff to clean No 2 cleaning lobby and rest rooms 18 Replace rest room $5,000 J. Harder Present panels corroded and defaced No 2 partitions In Mens rooms - Service Center 19 Library A/C $50,000 FMD No HVAC/or over spend Facility No/Yes 2 replacement Management's budget to repair 20 Denis Recreation $10,000 A. Menteil 0) Continued deterioration of building No 2 Center • Exterior and poor Image painting 21 North Lake and 317,000 A. Mentell 111 Continued deterioration of building No 2 Denis • Wall carpet, and poor image North Lake carpet 22 Paint Library Interior $16,665 Library Unattractive facility, citizen's No 2 complaining 01 • Critical Need Ialfects health and safety of cititenslemployesO 2 • Needs To Be Dona This Year 7 . Can Be Put Off Until Next Year A • Work pedo med with C.O. Funds B • Facility Management Budget C • Should be Included in I. F.C.C. Budget AAA014CO 08111197 •6- I I PROPOSED BUILDING NEEDS 1993.1994 REQUESTER AND CONSEQUENCES OF AFFECTS SAFETY OF 'PROPOSED M PACKAGE TITLE ESTIMATED COST IM OF YEARS NON-APPROVAL CITIZENSIEMPLOYEES RANKING REQUESTED) 23 Tennis Center - $1,000 PARD Poor image and continued No 2 Paint exterior of deterioration of building building 24 Tennis Center - $1,000 PARR Poor image and continued No 2 Paint Interior of deterioration of bulking building 25 Parking lot - Fire $15,000 est. Fire III Continued deterioration of parking lot, Yes 2 Station 2 tripping hazard #2 Ranking Sub-Totals $376,900 e1 - Critical Need laffects health and safety of cllinnslemploysasl 2 . Needs To Be Done This Year 3 . Can Be Put Off Until Next Year A - Work performed with C.O. Funds B . Facility Management Budget C - Should be included in L.E.C.C. Budget AAA0 UICO Call 143 .7. PROPOSED BUILDING NEEDS 1993-1994 REOUESTOR AND CONSEQUENCES OF AFFECTS SAFETY OF 'PROPOSED k PACKAGE TITLE ESTIMATED COST (N OF YEARS NON-APPROVAL CITIZENSIEMPLOYEES RANKING REQUESTED) 1 Emergency Power $20,000 Fire (5) Power disruption at Stations 2 and l, - Yes 3 shut down building, lack of power may render building uninhabitable for extended periods of time 2 Tennis Center - $50 PARD Non-compliance No 3 Provide proper ADA signage #1 Ranking Sub-Total $314,000 N2 Ranking Sub-Total 376,900 N3 Ranking Sub-Total 20,050 GRAND TOTALS $610,950 11I a Critical Need teffects health end safety of citirans/empiayes ss 3 . Needs To Be Done Me Year 3 - Can Be Put Off Until Next Year A o Wort performed with CA Funds B - Facility Menovrnent eudoet C . Should be Included In L, E.CA. Budget AAA014CO 09!11193 '9- T PROPOSED BUILDING NEEDS 1993-1994 REQUESTOR AND CONSEQUENCES OF AFFECTS SAFETY OF *PROPOSED x PACKAGE TITLE ESTIMATED COST IN OF YEARS NON-APPROVAL CITIZENS/EMPLOYEES RANKING REQUESTED) 1 Install dedicated $3,000 Engineering/ Computer downtime/equipment No A circuits for Transportation damage computers 2 Retire furniture $4,000-5,000 Engineering/ Circuits overloaded/small fire already Yes A panels Transportation occurred 3 Replace carpets • $1,500.2,000 Engineering/ Looks bad • effects department No A City Hall CO Funds Transportation environment ' 1 Critical Need legects health and safety of cilirens;emplovees) 2 - Needs To Be Done TNe Year J Can Be Pet Off until Neat Yost A . Work partormW with C.O. Funds a . Facility Management Budget C . Should be Inctuded In L.E.O.C. Budget AAA014CO 08!11193 •9- PROPOSED BUILDING NEEDS 1993-1994 REOUESTOR AND CONSEOUENCES OF AFFECTS SAFETY OF 'PROPOSED N PACKAGE TITLE ESTIMATED COST (k OF YEARS NON-APPROVAL CITIIENSIEMPLOYEES RANKING REOUESTED) i Restore Utility $8,000 F.M.D. Continue to have overage in that No B R Budget to normal budget line funding level 2 Restore insect $3,000 F.M.D. Continue only every other month Yes/No B R control budget service 3 Secretary package $25,000 F.M.D. No project files, no typing, no filing No B 4 Tech It package $35,000 F.M.D. Shortage of maintenance equipment No 9 failure 5 Increase CVA utility $9,400 F.M.D. Due to building expansion No B budget ' 1 a Critical Need (effects health and eolsty of cititenelemployeee) 2 . Needs To Be Done This Year 3 • Con Be Put Oft Untd Next Year A . Work performed with C.O. Funds a • Facility Memsosment Budget C - Should be Included In L.f.C.C. Budget AAA014CO 0801193 .10. 1 ,C PROPOSED BUILDING NEEDS 1993-1994 REQUESTOR AND CONSEQUENCES OF AFFECTS SAFETY OF ePROPOSED PACKAGE TITLE ESTIMATED COST 1k OF YEARS NON-APPROVAL CITIZENSIEMPLOYEES RANKING REQUESTED) 1 Relocation of Police $3,000-5,000 Police Dept, (1) Other departments SCity1 cannot No C Department relocated to current police department 2 Relocate Police/Fire $5,000.10,000 Police Dept. I I I Police/Fire der artments cannot Yes C Communications communicate Equipment 3 Relocate 911 !10,000+ Police Dept, 11) Inability to service 911 emergency Yes C Equipment calls 4 North Lake • Repair $400 A. Mentell II I Non-compliance with Federal Law Yes t' the handicap toilet Max Blackburn stall to usage condition 't . Critical Need )effects health and safety of clutenslemploysnl 2 . Needs To Be Done This Year 7 . Can as Put CH Until Next Year A - Work performed with CA Funds a . Facility Management Budget C . Should be Included in L.E.C,C. Budget ' AAA014CO 09111197 •11• l I CONSTRUCTIOd LIST APPROXIMATE COMPLETION DATE ITEM COST PROJECTED ACTUAL 1. Civic Center - install $3,500 1992 1992 different hardware with lighter closures or electronic opener on the handicap entrance doors. 2. City Hall - Install proper 2,510 1992 1992 hardware (grab bars, etc) in the existing toilet areas in Customer Service. 3. City Hall - Install lighter 1,750 1992 1992 closures or electronic openers on doors entering from the courtyard near the Council chambers. 0. City Hall - construct a ramp 10100 1992 1992 j between Customer Service and the main area of City Hall. 5. Civic Center - Install proper 2,510 1993 water closet, lavatory and all associated hardware in toilet areas. 6. Civic Center - Widen toilet 1,800 1993 room doors and provide lighter closures. 7. Swimming Pool - Construct a 280 1993 1993 curb cut and ramp adjacent to the handicap arkin s ace. a. Swimming Pool - Construct a 750 1993 1993 aide walk from the parking lot to the swimmin 1. 9. Swimming Pool - Construct one 2,510 1993 1993 fully accessible toilet stall in each toilet area. 10. Tennis Center - Install water 2,510 1993 closet and all fixtures to uns specifications in toilet areas. 11, Northlakes Recreation Center 11100 1993 - Widen the doors to the toilet rooms. 12. Northlakes Recreation center 2,S10 1993 - Install water closet and all fixtures to UFA$ specifications in toilet areas. 1 A 3 APPx0IINATE COMET-ION DATE ITZX COOT PROJECTED ACIQAL 13, Dania Recreation Center - $10300 1994 Widen toilet room doors and install ush ull hardware. 14. Dania Recreation Center - 2,510 1994 Install water closet and all fixtures to UPAS specifications in toilet areas. is, Senior Center - Install an 1,200 1994 assistive hearing system in the ublic assembl area. If. Repplace or modify one 5,425 1994 drinking fountain in accordance with U►AS in the following buildingsi A. Cityy Hall B. Civio Center C. Library D. Dania Rocreatioa Center E, Swimming Pool F. Tennis Center 0. HLR Recreation Center 17. Tennis Center - Construct a 280 1994 new curb ramp with the proper slop!. 18. Horthlakes Recreation Center 1,350 1994 . install handrails on the ram to the front entrance. 19. Civic Canter - Lower the 4,500 1994 existing handrail to the correct height and extend it to the full length of the ramp. 20, Cityy Hall - Suiid a wheel 21400 1994 chair ramp to the west parking lot. i a READILY ACHIEVABLE LIST APPROXI3AITE COMPLETION DATE ITE3l COST PROJECTED ACTUAL 1, Council Chambers - install ae $ 1,200 1992 1992 assistive hearing system. 2, Civic center - Install an 1s200 1992 1992 assistive hearing • stem 3. Swimming Pool - Designate a 4 1992 1993 parking a ace for disabled use with five (6) foot buffer sons. 4. City Nall - Provide signage 100 1992 1992 to direct physically impaired people to the appropriate entrances. S. Civic center - improve 40 1992 signage to direct disabled users to the ramp and entrance doors. 6. Northlakes Recreation center 4 1992 - Reppair the handicap toilet stall to useable condition. 7, Tennis Center - Repaint the 8 1992 current two handicap parking spaces. a. Tennis Center - Paint the 20 1992 area on each side of the rump to provide the five (S) foot buffer sons. 94 Tennis Center - Xaks the area 20 1992 in front of the ramp a no parking sons. 10. Tennis Center - PtjvLd1 SO 1992 ro r s! na e. 11. Personnel Department, Animal 1,950 ea. 1992 Control, Library, Senior Center, XLX Recreation 11,700 Total Center, Tennis Center - Check opening force for external and internal doors and adjust force or replace closures. 12. Tennis Center - Change 212 1992 hardware on handicap entrance from twist type to push- pull typo. a TKIRD PARTY IMPOSSIBILITY LIST APPROXIMATE COKPLLTIOl1 DAT■ ITEM COST PROJECTED ACTUAL 1. Personnel Department - Change $ 20 1992 handicap parking space to the east of the ramp (Building owner). 2. Personnel Department - 290 1992 construct a now ramp whl-:. meets U►AS specifi- ..ona Building ~"""-i• 70 Personnel Department - Hake the 20 1992 space in front of the ramp a no arkin some (Building owner)* e. Lower Telephones and provide volume control handsets (OT9)s A. City Hall B. Library C. Denis. Recreation Center D. Northlakes Recreation Area B. HLX Recreation Center (Volume control only) 7. Tennis Center (Volume control only) 0. Swimming Pool (Volume control only)_ ATTOOODD _..~t IRP4'A . 1 i DA CITY of DENTON, TEXAS MUNICIPAL 8UILDlNG DENTON, TEXAS 76201 TELEPHONE (817) 566.8200 MEMORANDUM TO: Mayor and City Council Members FROM: Bruce Her.ngton, Superintendent Facilities Management DATE: August 11, 1993 SUBJECT: Facilities Management Budget - DMC Budget Attached please find the Supplemental Funding Request Summary, the BF-22 (Pages 3 h 4), the BF-40, and the Expanded Phase 1 Construction and Moving Budget on DMC Budget Package V. The Summary includes expenses for each budget category, and the debits/transfers used to finance the DMC Budget. Bruce Herrington, Superintendent Facilities Management Attachments: Supplemental Funding Request Summary BF-22 Pages 3 & 4 BF-40 Expanded Phase I Construction & Moving 1568.FM E SUPPLEMENTAL FUNDING REQUEST SUMMARY DMC BUDGET BACE-UP (SUPPLEMENTAL PACKAGE 07) FACILITIES MANAGEMENT 93-94 BUDGET EXrslrasa ~ PERSONAL SERVICESi 59,910 see packages for Building Maintenance Technician (page 41) and Administrative Assistant I {page 52). SUPPLIESI N3 See also packages for Building . Maintenance Technician and Administrative Assistant. These costs correspond with those positions. MAIMINANCE I 14,514 See package for operation and maintenance of the OMC facility {page 45). SaRVICSat 1630419 Theme funds ■re used for building operations, cleaning, gas/power, water/so"r, slectri Cal equipment and furniture. Se also the packago for operation and maintenance of the DMC facility. PILED ASBBT61 111SO These expenditures will be used to purchase file cabinets necessary for budget tracking and lease documentation (reference may be found in the packagee necessary for administrative support - Building Maintenance Technicians a Administrative Assistants pages 47 a 52). PACKAGE Ova-TOTAL 1 239,175 Dash MAN2►sRAI AMEX LEASE S (90,450) ANNEX UTILITIES (20,000) ANNEX CLEANING ( 40350) POLICE CLEANING (21,000) POLICE UTILITIES (3S,600) Dn ITS/TRAXIMI (1110400) TOTAL WC PACKAGE RLMMOT 1 65,475 su■■■ua AM0I41U -453- OUPPLZNEW4AL FUNDING REQUESTS (87-22 SUPP Page 3) FY 1993-94 DEPARTMENTi lacilltItA Mataaement AGENCY NOi_03 2 OIVISIONi_ DIVISION NO$ 0002 SUPPLEMENTAL rUNDING REQUESTS ACCOUNT CITY HALL PAINT CITY ION NUMSER ACCOUMT TITLE V 6(M 7" 8" " 8" 7h Q PERSONAL SERVICES 8021 Service Maintenance 8022 office Clerica'. eal 8023 Tech-Paraprofsrsional 20,500 6024 Professional _ 210084 8025 Mgmt Sup Salary $026 Seasonal/Temp 8041 Civilian Overtime 3,000 8051 Civilian Longevity 96 8061 FICA 31509 8062 TNRS 2,595 6064 Workman's Comp 1,285 8065 Health-Life Insurance 5,351 6095 Salary Savings 8067 Benefits 2,345 8068 Life Insurance 145 TOTAL PERSONAL SERVICES 0 591910 0 0 0 SUPPLIES 6101 Office Supplies 8102 B xks i Magazines 6109 Postage 8113 Computer forms/Paper 8130 Computer Paper 5103 Toole i Inst 520 8108 Uniforms 162 TOTAL SUPPLIES 0 682 0 0 0 AAA014U r V 11 SUPPLEMENTAL FUNDING REQUESTS (BF-22 SUPP Page 4) FY 1993-94 SUPPLEMENTAL FUNDING REQUESTS ACCOUNT CITY HALL PAINT NUMBER ACCOUNT TITLE VEHICLE ) 7tM 8(~ CITY A V , 8 910N MAINTENANCE 8301 Building/Equipment 14,514 8'141 Of [Lee Machines 8343 Machines/Equipment TOTAL MAINTENANCE 0 14,511 0 0 0 SERVICES 8$01 Telephone 6502 Special Services 49,800 17,960 24,000 190210 8503 Travel Expense 8504 Advertising 8505 Dues i Publications 6509 Hire of Equipment 8527 Gas 110000 120 6526 Water 5,691 20500 8SOB Motor pool 5,460 8525 Electrical 97,122 25,800 TOTAL SERVICES 5,460 163,619 46,380 24,000 190210 SUNDRY 8916 Council/Boards 8922 supplement to Ord TOTAL SUNDRY 0 0 0 0 0 FIXED ASSETS 9102 Furniture/Fixture- 1,150 9103 Office Machines 9104 Vehicles 4 Equipment 20,262 TOTAL FIXED ASSETS 20,262 1,150 0 DEBITS TRANSFERS -17114 )0 -4t650 TOTAL EXPENDITURES 25,722 68,115 41,730 21,000 19,210 AM011A4 I •17• ~`~Z`~ DIVIS,IONAL RANKINGS, Of SUPPLEMENTAL FMINO REQUESTS, (EP-40) ►Y 1993-94 OtPARTMENTO FACllitiam Management AGINCY NOI 012 DIVISIONS FaCllitl9a Management DIVISION NOi 0002 DEA DIV NET MUMRER OP RANK PACKAGE TITLE DEPARTMENT CODE TYPE AMOUNT PERSONNEL tt RE9UE8TE0 REQUESTED 1 Restore Ut11it Funds FM 032/0002 _ 8,000 2 Restore Insect funds FM 037/0002 R 30000 7 Secretary FM 032/0002 N 27,509 1 4 Technician II FM 032 0002 N 69,072 2 S Increase CVA Electric FM 032/0002 N 9,400 Funds 6 Two Vehicles FM 032/0002 N ~75,727 7 DMC rations/Malnt. FM 032 000.? N 68,475 2 B City Hall West FM 032/0002 N 41,730 0 rat lone 9 Paint cit Hall FM 032 0002 N 24,000 10 ADA Renovations FM 012/0002 N 190210 11 ODAC Maintenance FM D3210002 N 46,400 12 Repaint Civic Center PM 032 0007 N 20,000 13 Library Maintenance FM 032/0002 H 180000 14 Fire Parkin Lot FM 032/0002 N 8,700 15 Clean Furniture FY. 032/0002 N 61000 TOTAL S 394,168 5.00 AAA01/SS I EXPANDED PHASE I CONSTRUCTION AND MOVING June 29, 1993 77 Items Proposed Cumulative Cost Revenue Total Bond Revenues j2,400,000 :2,400,000 Sale of CO's (October 1993) 1,055,000 3,455,000 Utility Transfer For Telephone system 64,600 3,519,600 Utilities Transfer For I9 Construction 40.89• (DMOJ 70,333 3,589x933 Utility Transfer For MR Construction 34.22% (DMGJ 38,908 3,628,841 Utility Transfer For I9 Computer Move 40.89%JDMO) 550610 3,684,451 Utility Transfer for HR Equipment move 34.12% JDM0J 1,092 3,685,543 Utility Transfer for City Hall West Project 0 3,685,543 Utility Transfer for City Hall Project 63,602 3,749,145 Asbestos Removal {FM) 191 (j 1000000) 3,649,145 Architect room ( 59,000) 3,590,145 LECC Construction only ( 21129,000) 1,461,141 Telephone System (IS) (SI ( 150,000) 1,311,145 Move LECC Equipment and is) { 6,200) 1,304,945 Furniture (MR) IS Construction only { 172,000) 1,132,945 MR Construction only ( 114,000) 1,018,945 TS Computer Room Move (IS) (SI ( 136,000) 882,945 HR 6 IS Equipment Furniture IS] ( 31200) Move (MR 6 IS) 879,745 City Mall Wast-Total Project ( 209,000) 670,745 City Hall- Total Project ( 203,000) 467,745 Now Roofs for Buildings is) { 105,000) (FM) 362,745 Furniture/Equipment { 362,745) -0- Note, upended Anise I Includes the following buildingst DMC (fa/HR/police/court), city Hall, city Hall Mast A To be bid as an alternate within the construction contract with the architect responsible for epadiflcstion and bidding, m To be bid separate from construction Contract with the requeeting depattment responsible for Specifications and bidding, DMd • Peresntagas from Davit M. Drifflth Study, contirmed by finance Department, 152aa.rM 1/79/93 a' I i joo ~ f I 5 CITY of DENTON, TEXAS MUNICIPAL BUILDING / DENTON, TEXAS 76101 / TELEPHONE (817) 566-8200 MEMORANDUH TO: Mayor and City Council Members FROM: Bruce Henington, Superintendent Facilities Management DATE; August 19, 1993 SUBJECT: Budget Package #8 - City Hall West After you have reviewed the DMC Budget Package #7 please review the attached budget package and back-up for City Hall West. As you can see we have transferred the Operation and Maintenance funds from City Hall West (Police), the Annex (Human Resources and Information Services) and City Hall (Court Clerk and Judge) to the DMC budget. In order to provide security, elevator maintenance, fire inspections and utilities for this renovated facility, the Operation and Maintenance Fund for City Hall West will have to be established by new fun+,ing of appro.cimately $50,000 in fiscal year 94/95. B c Henington, s+ erintendent Facilities Management 1580,FM 1 a~. s SUPPLEMENTAL FUNDING REQUEUT (8F-41 Page 1) FY 1993-94 DEPARTNENTt Facilities manaaement -AGENCY NOi 032 DIVISIONS Facilities Hanapgment DIVISION NOt 0002 PROGRAM TITLE - City Nall West (N) 08 PROGRAM PSRWMNSL RSQOSST DSTAILt NUMBER BEOIN DA-AR/ ANNUAL or POS. PROPOSED POSITION TITLE END DATE HOURS PROGRAM SXPSNDITORS OBTAIL# BCDGBT IMPACT ACCOUNT First Sooond Third NUNBIR ACCOUNT TITLE Year Year Year Total $50,358 $52,875 Budget $ 46,380 rDNDIIf0 riQOIRtD raw OTBSR SWACS11 maintenance - Fund Police 5,890 50890 50890 10TtL PROGRAM FUNDING REQUIRLMINT $41,130 $440468 $46,985 DRrdr PROGRAM DxwAzPTIOMt Sam attached shoat for detail of funding (for more back up see page BF-221 AAA014FJ .56• ~ d CITY HALL WEST Budget Back-up April 6 prod Technicians S 0 S 0 Assistant 0 0 Maintenance Funds/Funded 0 0 Renovite Annex 0 0 Insect Control/Funded 0 Cleaning 12,9(0 12,960 Security/elevator 10,301 S1000 Inspections Gas power 1204. Water/Sower 12,000 2,500• Electric 33,500 2s,800• Furniture/existing 0 0 Nub Total $10,061 $434380 De6IT9 Maintenance Funds Police 14,6501 44,6501 Nub Total $656311 $31,730 TOTAL RSQOZOTZD • Figures need to be confirmed by the finance Department and Utilities Department. y7,-.~3-f A00110 i SUPPLEMENTAL FUNDING REQUESTS (BP-22 SUPP Page 4) FY 1993-94 SUPPLEMENTAL FUNDING REQUESTS CITY HALL PAINT ACCOUNT VEHICLLES 0MC CITY ADNUMBER ACCOUNT TITLE 6" 7 (ST 10(N) MAINTENANCE 8301 Building/Equipment 14,514 8341 Office Machines 8343 Machines/Equipment TOTAL MAINTENANCE 0 14,514 0 0 0 SERVICES 8501 Telephone 8502 Special Services 49,800 17,960 240000 19,210 6503 Travel Expense 8504 Advertising 8505 Dues i Publications 8509 Hire of Equipment 8527 Gas 11,000 120 8526 Water 5,697 _ 2,500 8508 Motor Pool 5,460 8525 Electrical 97,122 250800 TOTAL SERVICES 5,460 16.1,619 46,380 24,000 190210 SUNDRY 8916 Council/Boards 8922 Supplement to Ord TOTAL SUNDRY 0 0 0 G 0 PIKED ASSETS 9102 furniture/fixtures 10150 9103 Office Machines 9104 Vehicles i Equipment 200262 TOTAL FIXED ASSETS 20,262 1,150 0 DEBITS TRANSFERS -171,400 -4,650 TOTAL EXPENDITURES 25,722 68,475 41,730 24,000 19,210 AAA014FJ . 12 , i . V..:,, F I 1 t ..r... CITY of DENTON, TEXAS MUNICIPAL BUILDING DENTON, TEXAS 76201 TELEPHONE (817) 566.8200 MEMORANDUM TO: Mayor and City Council Members FROM: Bruce Henington, Superintendent Facilities Management DATE: August 12, 1993 SUBJECT: Facilities Management Budget - Line Item 48301 Building and Equipment One area that the Facilities Management budget provides for is Building Maintenance. Line Item 8301 expends $130,000 toward maintenance, repair and supplies. Some examples of these are: • Air conditioning filters for approximately 300 air handlers • Nuts and bolts for building repairs • Fan belts for equipment • Water pump parts • Air conditioning compressors • Chiller repair/parts • Restroom repairs • Plumbing part:; • Light bulbs • Painting • Carpet repairs • Roof repairs • Ceiling tile • If any funds are left over at the year end; we will paint the exterior of two city buildings each year. The funds in this line item are spent on maintenance and up-keep of all general fund buildings. They do not pay for Utility Fund facilities such as the Steam Plant. This line item is intended to provide maintenance materials, supplies and contract labor for over 500,000 square feet of space] equal to approximately 400 extremely used rent houses. Most items purchased from this account are used by the four facilities management technicians who serve the entire General Fund. However, we contract large jobs such as painting and carpet replacement. Page Two Budget 8/11/93 If you have any questions please call me at 566-8127 and I will be happy to assist you in anyway possible. Bruce ti nington, Sup rintendent Facilities Management 1570.FM ..:v.. i I a r 3 V ovidH.vk1 ATI ACHMENT IV ill-Aug-93 ADD(MJA DOLLARS REQUIRED POLICE AND FIRE 4.0% INCREASE' GENERAL. OTHER POLICE FUND FUNDS TOTAL 4.e% 1132,006 $1,493 $133,480 496 $113,783 >i1,26A $1l6,031 DIFFERENCE .6% $18,243 $226 $18,468 WW". OTHER Filk ; FUND FUNDS TOTAL 4.6% $121,073 $121,973 4% $103,691 $103,601 DIFFERENCE .8% $1 2362 $0 $16,362 ADDITIONAL DOLLARS REQUIRED POLICE ~ANDpFIRE 4.2% INCREASE' 9ci~.rt;. 4• ~~177i77, FUND IFUt" TOTAL 4.2% $120,829 31,3$2 1122,19! 4% $113,763 $1,266 $116,031 DIFFERENCE .2% $7 OOA $94 $7,160 GENERAOTHER, t > . FuNO . FUNDS TOTAL 4.296 $111,341 $111,341 4% $103,601 $103,691 ,DIFFERENCE ..2% $1.160 $o $7 760 'p#ronlaga increases rounded for ropodinp purpoaa. n 9 Lloyd V. Harrell August 4, 1993 Page 2 The next issue that Mr. Gold brings up is the one of verifications on pensions. Mr. Gold claims that we do not pay 14 percent of the firefighters pension. Currently, the firefighters are eligible to contribute 9 percent of their salary to their pension system. By state law, the city must pay a matching rate, i.e. we pay 9 percent of the firefighter's salary to the pension system. Back in the 80's, when the city was financially strapped, the Council chose to pay a part of the employee's contribution to the respective retirement systems rather than pay increases. At the time non- civil service employees were paying $ percent of their salary into their retirement system and the employer was matching it. The Council granted a proposal that would pay the city's portion and the employee's portion of that pension plan. They tried to do this fairly; and therefore, not only paid 5 percent of the pension plan for non-civil service, but also for fire civil service employees. Therefore, out of the total 18 percent that is contributed to each firefighter's pension, I believe it's fair to say that the city pays 14 percent. (The city's 9 percent match plus 5 percent of the firefighters match or 14 percent) In this year's budget proposal we're recommending that non-civil service employees contribution go from 5 percent to 6 percent. The city is not funding that whole increase. As we mentioned earlier, the city used to pay 5 percent and the employee paid 5 percent. That was switched to the city paying the whole 10 percent for the employee and the city. What we are suggesting in this budget is that percentage be increased from 5 percent to 6 percent. Therefore, the city would pay its 6 percent match, the employee's 5 percent contribution, and the employee will be required to pay the other 1 percent. That makes the city's contribution for non- civil service employees 11 percent. If the other provisions of TMRS are adopted by the Council (prior service, military buy-back, etc.) and the actuarial rates are applied for all these contributions, the total city contributions for non-civil service employees to their pension fund will be 12.5 percent. Again, this is in c orison to the 14 percent that the city pays for fire civil erv a emyloy es. Rick Svehle Deputy City Manager RStbw AMM00324 s r Q Attachment il[ clry of DENrON, rEXAS MUMCIPAL SUlLOINO / DEN TON. TEXAS 76201 / TELEPHONE (817) 566.1307 Office of Me Cr1y Margdf MEMORANDUM TO1 Lloyd V. Harrell, City Manager FROM: Rick Svehla, Deputy City Manager DATE: August 4, 1993 SUBJECT: Answers to Suggestions from Firefighters The first issue that the firefighters discussed was salaries. They compared their 4 percent adjustment to average increase of 4.64 percent for non-civil service employees. There are a couple of misnomers there. I would like to give you and the Council just a couple of things to think about. First of these is that the across the board for fire is 4 percent. However, what Mr. Gold did not mention was the fact that there are also step Increases for Police and Fire. If those are factored in, as is all of non-civil service employees' raises, the civil service is 4.41 percent. Probably the more important thing to realize is that both of these numbers are averages based on assumptions. In the case of the non-civil service employees, exact percentages of employees were assumed to get certain raises in each of four months. Obviously, these percentages fluctuate. We had to make assumptions in order to give the Council a reasonable estimate. :^o a certain extent, we made assumptions on the civil service side with the step increases also. Therefore, both numbers" are approximate. Secondly, it should be noted that all of the civil service employees will be getting this raise, There will be no employees that receive less than this. On the non-civil service side, that is not the case since performance is a major criteria. It should also be noted that all civil service employees will receive their Increases effective January 1. The rest of the employees will be pro rated from January to April. Since both are being prorated for this first year, the civil service average will actually be more than non-civll service (3.41 vi. 2.84). 1 think we did our best to make the increases as close as possible. We tried to treat all our employees as fairly as we could given the different systems that are used for civil service and non-civil service. I I .A i Y k INCENTIVE PLUS - DENTON IMMEDIATE RECOGNITION AWARDS o CRITERIA - INDEPENDENT JUDGEMENT OF DEPT HEADS: 1. DEALING WITH CUSTOMER IN A WAY THAT REFLECTS WELL ON CITY & IN ACCORDANCE WITH STATED VALUES 2. INNOVATIVE IDEAS OR SUGGESTIONS RESULTING IN EFFICIENCY &/OR COST SAVINGS 3. ATTENTION TO DETAIL OR QUALITY DEMONSTRATING HIGH LEVEL PROFESSIONALISM 4. ACTION THAT SAVE HEALTH, PROPERTY, OR LIFE 8 CONTRIBUTES TO WEAL BEING OF INDIVIDUAL OR COMMUNITY S. ACTION THAT DEMONSTRATES UNSELFISHNESS IN WORKING WITH OTHERS TO ACHIEVE RESULTS (REGARDLESS OF WHO GETS CREDIT) IRA210 r. I CITY OF DENTON DATE: INCENTIVE PLUS PROGRAM AWARDED TO. $ DOLLARS AUTHORIZED BY: Incr►plua DEPARTMENT DIRECTOR ti 4 a INCENTIVE PLUS IMMEDIATE RECOGNITION AWARDS ***GUIDELINES*** $26 - $250 PER INDIVIDUAL WORK CREW TEAM MEMBER (O MEMBER) . WORK CONTRIBUTED TOA JOB IAL PROJECT RESPONSNBILRIA ITIES DUTIES . WORK OR PROJECT OUTSIDE BUDGETED SCHEDULED AND BJEC~IVES FOR DEPT GOALS AND/OR OR DIVISION • UNIQUE AND BEYOND THE F INDIVIDUAL CUSTOMARY ACTIVITIES RESPONSIBILITIES JOB OR WORK AND . COULD BE WITHIN THE SCOPE O NDORK, BUT RESULTS ARE PLETED PLA SUPERBLY COM low rINf v r ,i ,a INCENTIVE PLUS - DENTON IMMEDIATE RECOGNITION AWARDS • IMMEDIATE RECOGNITION AND CASH AWARDS FOR EXEMPLARY SERVICE • AUTHORITY TO DEPARTMENT HEADS • REGULAR FT & PT EMPLOYEES AN INDIVIDUAL EMPLOYEE OR TEAM (WORK CREW) o $25 - $250 (AVG: $188) $41RAt16 saaemasmm--•^`~`~~'cceva®~~~'Cra r. r__-s:~r s M 1 Attachment 11 . TUIT94.MKi 1993/94 • Attachment 1 13-Aug-93 TUITION REIMBURSEMENT EST TUITION FUNDING ANALYSIS INCREASE; 4.0% EST EST EST $ EST DROP EST REIMS EST REIMS EST REIMS EST REIMS EST REIMS SEMESTER RQSTS DOLLARS W/4% INCR 10% a 100% a 80% a 70% a 60% a 50% FALL '93 33 8,910 96266 927 6,340 6,672 5,838 5,004 4,170 SPRING '94 33 8,910 9,266 927 8,340 60672 5,838 5,004 4,170 SUMMER 1 '94 15 31905 40061 406 3,655 2,924 20559 2,493 16828 SUMMER 11 '94 15 3,905 4,061 406 30655 2,924 20559 2,193 10828 TOTAL 96 25,630 26,655 21666 23,990 19,192 16,793 14,394 11,995 FUNDING CURRENTLY INCLUDED IN 11,995 11,995 11,995 11,995 11,995 93/94 PROPOSED BUDGET ADO'T FUNDING REQUIRED IN '93/94 BUDGET FOR ALTERNATIVE PERCENTAGE REIMBURSEMENTS 111995 76197 41798 2,399 (0) 4 Includes 4% Increase in tuition costs 3 I i I August 12, 1493 Memo to B. McKean - 1993/94 Budget - City Council Questions Page 2 Into all Police Officers' and Fire Fighters' pay and the pay plans for each department would be shifted 4%, This would be in addition to the pay plan step increases granted to eligible Police Officers and Fire Fighters that are based on length of service. Including the step increases and the 4% across the board market adjustment, the fiver gg incr~~@ prop Qs-o4 for Police _fficer_j and )_ir_q Elghters _q This Is approximately .2% lower than the 4.6% average increase for non-Civil Service employees, I Police Officers and Fire Fighters are governed by state Civil Service laws, which forbid oay-for-performance. As a result, step increases are "automatic" for Police Officers and Fire Fighters, whereas non-Civil Service employee increases are based on performance. Under the proposed pay program, only about 30% of non-Civil Service employees will be granted between a 2% - 4% total increase as long as they demonstrate satisfactory or better performance standards. An unsatisfactory non-Civil Service employee will not be granted an increase, The pay increase for non-Civil Service employees is not the same for each employee, while the increase for Civil Service employees is, Therefore, the staff recommendation is that the .2% difference in average increases between Civil Service and non-Civil Service employees is Justified. However, 100% of Civil Service employees will receive pay increases, I would also refer to Mr, Rick Svehla's August 4th memo (Attachment III) to Council on this issue in which he explains how the pro-rated average increase for Civil Service and non-Civil Service compares. A .6% Increase in the Police Officers' and Fire Fighters' pay will cost an additional $36,850. A .2% increase will cost an additional $14,910. Attachment IV shows the breakdown by Police Department and Fire Department for each of these two additional pay alternatives. Please let me know if I can provide additional Information. J04 hs Thomas W. Klimek bmmemi64.tk 8/12/93 i F MEMORANDUM To: Betty Mchean - Executive Director - MSED From: Tom Klinck, Director - Human Resources Date: August 12, 1993 Subject: 1993/94 Budget - Human Resources Budget d Compensation/Benefits Proposal - City Council Questions Betty, this memo is to respond to City Council member questions for the 1993/94 Human Resources Budget 3 the Compensation 8 Benefits Proposal; 1. Funding Alternatives for Tuition Reimbursement Program above the 50% funding provided in the proposed 1993/94 budget 2. Incentive Plus Program components 3. 4% Recommended Increase for Civil Service (Police Officers 6 Fire Fighters) and additional funding for an additional .6% pay increase for Civil Service Tvittim 89imbYr"IAR4 - 61t.Qr29.L1M Attachment I shows additional funding requirements, above funding provided in the current proposed budget, in order to increase the reimbursement percentage from 50%. With the anticipated increase in participation, a 4% increase in tuition costs, and limiting reimbursement to 2 courses per participating employee, and to fund at the 1992/93 reimbursement level (80%) in 1993/94, an additional $7,197 is required. IncenliY2 " mgsLiu.+] Attachment II provides the information on the proposed Incentive Plus Program as presented to City Council on August 10, 1993. The proposed funding of $122,952 (=76,704 - General Fund) would provide for departmental allocations that would allow directors to recognize approximately 3/4 of the employees with cash awards, $25 to $250 (average $1i39). gggomme ded laaa ~ f4[ oty-U service 9mv12ma The 4% increase recommended for Civil Service employees is a market adjustment. This increase, If approved, would be "rolled" 13 M R t CITY of DENTON, TEXAS MUNICIPAL BUILDINa/DENTON,TEXAS 7A20f/TELEPHONE (Btl)SQO9307 ONke of the City Manager ME MC7I2ANDLJM TOs Lloyd V. Harrell, City Manager FROM: Rick Svehla, Deputy City Manager DATEt August 4, 1993 SUHJECTI Answers to Suggestions from Firefighters The first issue that the firefighters discussed was salaries. They compared their 4 percent adjustment to average increase of 4.64 percent for non-civil service employees. There are a couple of misnomers there. I would like to give you and the Council just a couple of things to think about. First of these is that the across the board for fire is 4 percent, However, what Mr. Gold did not mention was the fact that there are also step increases for Police and Fire. If those are factored in, as is all of non-civil service employees' raises, the civil service is 4.41 percent. Probably the more important thing to realize is that both of these numbers are averages based on assumptions. In the case of the non-civil service employees, exact percentages of employees were assumed to get certain raises in each of four months. Obviously, these percentages fluctuate. We had to make assumptions in order to give the Council a reasonable estimate. To a certain extent, we made assumptions on the civil service side with the atop Increases also. Therefore, both numbwrs are approximate. Secondly, it should be noted that all of the civil service employees will be getting this raise. There will be no employees that receive less than this. On the non-civil service side, that Is not the case since performance Is a major criteria. It should also be noted that all civil service employees will receive their increases effective January 1. The rest of the employees will be pro-rated from January to April. Since both are being prorated for this first year, the civil service average will actually be more than non-civil service (3.41 ve, 2.84), I Chink we did our beat to make the increases as close as possible. We tried to treat all our employees as fairly as we could given the different systems that are used for civil service and non-civil service. Lloyd V. Harrell August 4, 1993 Page 2 The next issue that Mr. Gold brings up is the one of verifications on pensions. Mr. Gold claims that we do not pay 14 percent of the firefighters pension. CurrenEly, the firefighters are eligible to contribute 9 percent of their salary to their pension system. By state law, the city must pay a matching rate, i.e. we pay 9 percent of the firefighter's salary to the pension system. Sack in the 801s, when the city was financially strapped, the Council chose to pay a part of the employee's contribution to the respective retirement systems rather than pay increases. At the time non- civil service employees were paying 5 percent of their salary into their retirement system and the employer was matching it. The Council granted a proposal that would pay the city's portion and the employee's portion of that pension plan. They tried to do this fairly; and therefore, not only paid 5 percent of the pension plan for non-civil service, but also for fire civil service employees. Therefore, out of the total 18 percent that is contributed to each firefighter's pension, I believe it's fair to say that the city pays 14 percent. (The city's 9 percent match plus 5 percent of the firefighters match or 14 percent) In this year's budget proposal we're recommending that non-civil service employees contribution go from 5 percent to 6 percent, The city is not funding that whole increase. As we mentioned earlier, the city used to pay 5 percent and the employee paid 5 percent. That was switched to the city paying the whole 10 percent for the employee and the city. What we are suggesting in this budget is that percentage be increased from 5 percent to 6 percent. Therefore, the city would pay its 6 percent match, the employee's 5 percent contribution, and the employee will be required to pay the other 1 percent. That makes the city's contribution for non- civil service employees 11 percent. if the other provisions of TMRS are adopted by the Council (prior service, military buy-back, etc.) and the actuarial rates are applied for all these contributions, the total city contributions for non-civil service employees to their pension fund will be 12.5 percent. Again, this is in c orison to the 14 percent that the city pays for fire civil/ erv a em oy ees. Rick Sveh e Deputy City Manager RSibw AMM00324 MEMO #93-071 TO$ Mr. L. Harrell, City Manager FROMe J. L. Cook, Jr., Fire Chief DATE: 12 August, 1993 REe FIRE DEPARTMENT STAFFING This memo is being written in response to an attachment, "Denton Fire Department Recent Staffing History," included in a letter to Mayor Castleberry of 6 July, 1993 from the Denton Fire Fighters Association. The Association suggests that the current minimum staffing levels are inadequate and questions several of the Department's deployment practices. In response to the issues raised by the report, let me begin by stating that the staffing issue is as emotional as it is complex. This unfortunate controversy has already resulted in the withdrawal of the International Association of Fire Fighters' in the code making processes of the National Fire Protection Association. It is doubtful that meaningful solutions will be found in disunity. The basic position of the IAFF is that each in-service fire company should be staffed by a minimum of four (4) personnel and that it is unsafe to operate with sinaller crows. Their position is supported Schedule, and recommendations number of studies iconducted linODallas, Seattle, and Providence, Rhode Island. In addition, a number of the classic tactics and strategy textbooks suggest minimum staffing levels for various incident scenarios. The reality of the situation, however, is that very few cities can afford to staff with four person minimums. The City of Denton maintains minimum staffing on its five engines and one truck company at three (a Captain, a Driver, and a Fire Fighter). This is also the case for the majority of the other cities in the metroplex. Plano and Dallas maintain a minimum of four, but they are the exceptions and not the rule. Unfortunately, some departments are forced to staff with less. There is not much difference at the national level either. For example, a 1990 survey by Firehouse of 250 fire departments indicated that some 51 percent of the respondents maintained minimum staffing levels on en4ine companies at three personnel, while only 40 percent staffed at four. The City of Denton has always maintained that the actual numbers of personnel assigned on a given fire company is tho City's prerogative. This view was shared by the majority of the membership voting at the annual NFPA conference in New Orleans in S N V 12 August, 1993 Page 2 of 4 May, 1992. At that conference, a motion was defeated to change the NFPA 1500 Standard four member staffing level recommendation from a recommendation to a requirement. Thus, decisions on fire company staffing remain at the lc,al level. The City's position on individual company staffing levels should ❑o~ b., construed to indicate that staffing and the related safety issuds are not of concern. Quite the contrary. Considerable attention has be given to this issue. It should be noted, however, that the IAFF's focu is strictly upon fire suppression. This amounts to less than 25 % of the our total demand for emergency service. The majority (75 of our demand is for EMS. Three crew members are more conducive to staffing reserve ambulances than trying to decide what to do with the "fourth" crew member of a fire company in the event of a medical call. If the ?.ocal association would demonstrate any flexibility in this matter, I believe that we could probably come closer to satisfying their concerns than we have been able to in the past. Nevertheless, the City is concerned about response to fires and written SOP's have been developed and in effect for a number of years that place a minimum of fourteen personnel on the scene of structure fires. This is consistent the IAFF's recommendation in their publication Safe Fire Fight~Y Staffing critical Son31der&7- tions. On page 10 (diagram attached), the text cites a recommenda- tion by Kimball that a minimum of fifteen personnel be included in the initial attack crew on structure fires. [Warren Y. Kimball, Fire Attack is Command 0 cisions apd r a„y Operation% (Boston: National Fir,3 Protection Association, 1966.) p. 21.1 The fundamental difference in Kimball's recommendation and DFD practices is the individual company staffing and the total numbers of vehicles needed to muster the personnel. Kimball suggests two engines (4 each), a truck (5), and a command vehicle (2). DFD SOP's resppond three engines (3 each), one truck (3) and one medic unit (2) in order to assem:le fourteen personnel. These personnel are then divided into individual assignments: command, safety, search and rescue, hose lines, pump operators, first-aid/rehab, etc. The actual times to assemble our personnel will obviously vary by location. The closing of Station One may or may not effect the total time required to assemble personnel. DFD SOP's have also increased the initial response minimums to grass fires from three to six personnel and have increased the response to EMS calls from a minimum of two to five. Multiple alarm, callback, and fill-in procedures have been developed which make additional resources available if the initial response is not adequate t-) handle the incident. A majority of our off-duty personnel have been assigned pagers to facilitate this practice. Additionally, the majority of our out-of-city EMS transfers are now being handled by off-duty crews in order to not further reduce minimum staffing. 12 August, 1993 Page 3 of 4 In addition to these staffing changes, consideration should be given to the Department's focus on the health and safety of its employees. Since 1987, our personnel have been provided with the safest and most up-to-date protective clothing ensemble available, even though it is not a state requirement to do so. All fire fighter uniforms are Nomex garments which meet or exceed dll applicable NFPA standards. Safety shoes have been provided co all personnel. The best possible helmets, turnout coats, boots, gloves, hoods, and turnout pants are being issued to our people. As a part of the construction of Station Six, a special washing machine was purchased to launder our protective clothing in order to minimize exposure to contaminants. All SCBA meet current NFPA standards and are equipped with personal alarm devices. Should a fire fighter become immobile during an incident the PASS device will given an audible warning. In addition, we now have the ability to replenish our SCBA's at the scene of an incident. Prior to 1987, ambulances did not respond to fire calls. Now, all of our personnel receive medical surveillance at incidents in order to determine their fitness to continue operations. on all working fires, our mobile rehab unit responds to provide fluids, food, and rest. Considerable attention has also been placed upon wellness, medical evaluations, training, etc. The list goes on. My final comments will now address the Association's concern that the minimum manning level has not increased since 1987. This is true, but it should be noted that the City has expended a considerable amount of overtime during the past few years to naintain twenty-two fire fighters on duty at all times. The recent retirement of two Battalion Chiefs and the use of funds from the Station Six reserve fund have allowed the Department to increase the shift strength to 29 members. This has allowed the Department to reduce the overtime overages during FY 1992-93 and should allow us to be on budget since prior to my appointment as Fire Chief. It is unfortunate that we have been unable to increase minimum manning. Even more unfortunate is the Association's criticism of its own members desires. We could very easily restrict the total number of personnel that we allow off each day. our current practice is to allow four members to schedule leave. Anytime more than twenty-two personnel show up at the beginning of a shift, we allow additional personnel who have reported for duty to partici- pate in a lottery to take the day off. At times, we can allow up to seven members to be off. We rarely have a day when someone does not take advantage of this opportunity to be off. 12 August, 1993 Page 3 of 4 If the Association would like to change this practice and is willing to take the credit for it, we could then have additional personnel available and could in fact ride four people on several of our companies. Our overtime situation will not allow us to raise the minimum staffing level, but the net effect would be the same. It is simply a matter of which is the most important to our personnel and I will gladly allow them to make that decision if it is your desire to do so. I hope that this memo has provided you with sufficient detail on this most complex of issues. Should desire further information, please do not hesitate to contact me. JLC: Attachments: "^enton Fire Department Recent Staffing History" Warren Y. Kimball, Fire Attack 1: Command Decisions: and Company Operations (Boston., National Fire Protection Association, 1966). pp. 21-23. r• Y DENTON FIRE DEPARTMENT RECENT STAFFING HISTORY The Budget Issues Report for FY 93/94 categorizes new positions into three areas: new programs; workload demand increases; or restructuring. Using these categories, it is possible to see why FD staffing continues to be a burning issue, although not addressed in the City Manager's Report. For FY 92/93, the city staff claimed to be adding seven new positions to the Fire Department. The Fire Reserve Fund, established to help pay for new fire fighters for new Station 6, was tapped substantially. In actuality, there was only one new (administrative) position that was created due to a new program. The other six positions were the result of restructuring, using the language of FY 93/94, and tad no net cost impact (after initial training expenses) because of reductions in overtime expenses, and eliminating other positions. These six positions were not created for the new Fire Station. The new Fire Station is to be staffed by closing Central Station. The six positions created by restructuring can be summarized as follows: 1. Three were created by abolishing two higher paid Battalion Chief positions. 2. Three were created by maintaining minimum staffing levels at 22 per shift. (NOME: The minimum number of fire fighters on duty each day remains the same as it was before the new positions were authorized. The new positions were funded by reducing the overtime necessary to maintain a minimum number on duty, and by restricting leave time.) Councilmembers who believe that they have authorized new fire fighters for a new fire station are greatly mistaken. The current staffing level remains below all recognized fire service standards for a city this size. In 1991, Fire Chief John Cook requested seventeen new fire fighters, a move supported by the Denton Fire Fighters Association. This need continues to grow stronger. This shortage of fire fighters r.an not be relieved through I. I k i c R "innovative" scheduling or "flexible" crew assignments. There are simply too few on duty. No matter how you arrange our deployment, there's only 22 on duty. Some proposals actually reduce the existing fire fighting capabilities by spreading our limited resources even further. Some of these proposed dangerous innovations include: 1. Operating 5 front-line ambulances without any additional on-duty personnel by reducing the number of fire fighters on fire engines or by taking engine companies completely out of service. 2. Eliminating Central Fire Station without increasing the number of on-duty personnel to cover the predictable delay in assembling a sufficient number of fire fighters at the scene of a working structure fire. For reference, we have provided a breakdown on the current staffing level of 22 firefighters per day. ENGINE 1 3 FIREFIGTIMIS (WILL SOON BECOME ENGINE C.) MEDIC 1 0 FIREFIGHTERS (RESERVE AMBULANCE) BOOSTER 1 0 FIREFIGrMtS (RESERVE GRASS FIRE RIG) ENGINE 2 3 FIREFIC=II'TERS MEDIC 2 2 FIREFIGHTERS ENGINE 3 3 FIREFIGHTERS MEDIC 3 3 FIREFIGHTERS (ALSO MANS TRUCK 3) TRUCK 3 0 FIREFIGHTERS (OPERATION ELIMINATES MEDIC 3) ENGINE 4 3 FIREFIGHTERS MEDIC 4 0 FIREFIGHTERS (RESERVE AMBULANCE) ENGINE 5 3 FIREFIGHTERS MEDIC 5 2 FIREFIGHTERS BOOSTER 5 0 FIREFIGHTERS (RESERVE GRASS FIRE RIG) Reserve units are operated only by shutting down other units, or by calling in off-duty personnel. i Y. 1 ( 1 1 A I' I is It I 1• I 1 rlilial Fire Atiurd 21 i locos ilion is u•ir)I kris to iii A just aS a pump operator or "engineer" „ should be ptslvi 1Cd with Oath pungkr hl give )lie carton vol- `l'I~e Initial Fire Al tack ume and preSSUre w e;llh huSe slrhanl. I Ire balanOO of the Yuck crew may lie divided into teams. OaO of these teams would nor- i mally lie assigned to inside search rescue, forcible entry and ventilation in suppau of the lira attack. The rather would be Standard initi:d lire attack for isolated buildings of average :ire an outside ctew fur raising ladders (up to 35 feet) for possible rescue as ide truck well o for topside vOnlilalioW. They could also pro- such as one- or Iwo-slory single family dwellings consists of v ability to quickly apply 112-inch attaOk lines plus at least ont vide truc support for hush crews assigned 10 the rear of the fire standard 250 gpnt strearn from 21,5-inch hose supplied by a building. All Inrrknlcn should perform salvage operations as pumper. 'The latter is required for kmseku,g down any heavy sewn aspraclnahk, soittme of lire and for protcctiug csposures where necessary. Such as atlatk rcgilires Iwo pumper companies with adequate C 0 (P J Q) 0 (11 Dr P m:omimg to still Ilse lines and operale the norcks and pumps, 2-1 1P plus a buck ennip;lny capable of sinlull,lncou,l rlfornun rail e 1 Ei Y p 6 C) z ~2 nrCr i lo1011k tally, Se:liCh mud restoe, veuulation, raising art lad' pi OHM CP 2 3 i dOSS, s.ilvagr optralit1os, and nperatiun of the various power _ took e:uried uu the muck such as elckuiO generators and Iights .C3 OR ~1i2 Q) i~ amtsnsukeremovalequipnitnl.The entireoperatioukdiiected arc if `,UP11tr t. MI: II andcaa,rdwaledby achictoliict:r © Ctli[F Ihe desirablenumiserof men normally required to respond PutiINER COMPAIrY MEMBERS with the apparatus to give this level of performance with prop ; i] t Ic u c n c a M Pn rr r a, E M Bl Rs Orly manned hose streams and equipment would be approxi• mately fifteen plus the chief (Fig. 41). An aide who assists ~ RvoRnrrr the chief in giving orders and in serving as radio commun;ca- lions Specialist in contact whh the alarm ulfiee, Supplies the FIS, 4.1. Filriverii n Initial Are attack. Two pumpers and one [rod with chief with one additional n,ait , drift. 'I lie operation may be performed with slightly less men (but Hose crew requirements are based upon the need for Iwo with reduced e0iciency) where weaker (ruck service is pro- men to properly each stream from I1,4-inch hose and vided. fn a standard operalion, the truck operator is expected ripply 1,) operate the power ladder if needed for ventilation, rescue or three men to elfe clve eO1y operate a 250 gpm streams from a 21,i- aceess, and afar ill optratt atiOliary power equipment such as r inch hand line.' Flows tram I! i'inch spray Wattles normally used for eRra generaims. and to provide she various ttvlls and appliances that are likely its be reyuucd during the fire. T icrefore, hir hr,ie ' More torn may Iw owd on Ole habit line to steed up the fill vlre+nt espedalty %hert the tine null he advanced up _reirways. a7 7 i. a m 22 Fire Atfark lnifin! F'ire Aflurk 23 live inilial utlack vuly Room 60 to 125 gplu. Such. slreauls re- be employed because of manpower del!cieuey kill The first due gnllc at loa%t Iwo huscnicn nr control the stream and pr(pvide units. Ilse mobiity needed. One man may be able to direct a I! i -inch Various pumper ur hr)se layouh may lie used anti members line w9th ;I small nurrle Mowing Axall 60 gpnt, but The line will may (x! assigned To dilfercul lucks, I For example, it may be not have The needed mobility. Likewise, a standard 250 gpm necessary to use two 2511 gpm streams instead of one 250 and stream flour 2119-inch hose requires at least three hosemen for two smaller streams I Nevertheless, The manpower requited Hit lent use. Whcre manpower is deficient, fire departments Tow for a given level of work will be substantially the same. often resort to small nnule tips on 21,i-inch lines providing Ilnws in The 120-200 Spin range which two hosemen can han- LARGE VuI uxtf9 IN111A1. A h TACO dle but such lines lack vultmie and necessary mobility. Slmtdard operation calls for a pump operator or "engineer" While normal first ;dalm procedure is to attempt to get hand will) each puulper To provide correct uperafing pressure re- lines inside a structure ur extinguish tr hold a fire in check, (mired depending upon file site mud type of nurrle and ale Thcre are situali nis where muaimunr volume ur flow is required Ionglh tkF line.' S one undermanned deparlrnenls attempt to as slKm as The first puutpcr cwnpany arrives. 'I hese are situaliuns make initial attack with direct hydrant slre:n is to eliminate the plod wed ere there is a heavy vtrurc ptrf lire oft t kh Ii 1, frequently cuu- oceJ 1'ur Ill-- ptiml, operJUr.'IIll%rrnnol be considered a stand- !vilh a severe exposure p buildings, r. Such mires might i s arse and ur desirable prundmre bCe:oly except where special high. Tires in space wtxxl frame is are sgs, dlumboiyartl ing 4 tik%n fires and piossrue hlrlt;inti are illuviJ:cl, this pra:like Ietiults in suhsoll~ Tres rs n bleb 1 lg Iltrabhe l i.lv are spreadng dew slrrcls and fi;rlly Routh norrfe plessules and suhslwllially below sl;mdartl d gullrrs exposing nunrcruus buildings nr fast ignitinu; ur Ihoy, oloate all)r 'met delivery per line. Fur c ndSi e, all avrrage 2! i cinch ltdi- d { may he well i16miLed firer in very large cunibuslible slnlclurcs where unlin;u haul lines kill rill i;rvc lilt r reef irydraut line kitty Unw Holy ahnut 1211 lu 150 gpnl, kit nut Y 6 le Ifc. over 611 percent of a standard 2511 F•Init hose strc.In.. In such cases, The prlrbknt is to ctxrl the fire as much as Pos- 'Ihus a first alai iii response with seriously undermanned fire sible and to contain The fire until additional help arrives. arnucnis have perfected Icehnit ucs cumranies war he able to apply a tolam of only A numher of fire deP I ~ m Y 2M to 2s0 !p whereby file first arriving pumper company with four or live on a fire. T his may seliously limit The abllily Itl make a prUnlpt I Iwo position allack bucked up by all cfleclive big line. What I men puts its precunneet monitor Horde in service kin the main frequently happens is that additional companies must be called Niody of lire lire and also runs precunnccted 2!i-inch and 14i- or assigned to provide a basic sulisfaclory level of performance Inch lines. In such cases, unless a squad or buck company at- fin any working fires. This results in delay, impaired teamwork, rives with the pumper to furnish additional manning, it will anti deprives II larger area of the community of its normal com- not be possible to place enough men on Tic lines to provide the piny coverage where nn excessive number kit companies must desired mobility, but The lines can be run :rnJ operated lu hull I "I }acre ore ncnroiuns where +ckerJ pnarps arc wudin; kit a piscn Lx~rriun critical points until more men are available, In such cases, it when one n(rraLn will Ix Jneslckl ro writ two ptinpers anJ the mho mill may be necessary for two men to man the precornected 2!,1- K- n+rJ as a relief huuman Alin, where Wilikinal puwpei ctiwr nits are I culled co nbuhi none rnanp,rwer rnJ Ow pumps arc nal ht lie uWJ, lire ' N1 PA St,nd.ad No, 191, "A rrainlns hvuhnh,n her 1,•iiial lire Ah upvrulrn slionlJ lK UtilucJ Js h-rWrMI trd," presents u means of erufualing The npetalion.J of i,kncr of like liar Iwo putnpci s le arrive A n fire nnJ u,rgOts rarinsrs ItriniuF esntulions ~Y:. l III I r f K vey of DENTON, TEXAS MUNICIR4L BUILDING / 215 E. MCKINNEY / DENTON, TEXAS 76201 KEKORANDUM TO: Mayor and Members of the City Council FROM: Jon Fortune, Management Services Administrator DATE: August 19, 1993 SUBJECT: UTILITY RATE COMPARISON The attached graphs are provided in response to Council's question regarding the City of Denton utility rates compared to other local utilities. if you have any more questions, please advise. Thank You. JFilb AFF006F6 8171566.8200 DIFW METRO 434.2529 a RATES *Electric 2% Increase on basic rate. Residential increase A ¢/KWH. 1% Increase due to .1¢/KWH increase in ECA. Total residential increase .2¢/KWH. *Water 4% Across the board increase. Residential $2.40 to $2.50/1,000 gallons. Commercial $2.65 to $2.75/1,000 gallons. •Wastewater 13% Across the board increase. Residential $1.90 to $2.15/1,000 gallons. Commercial $2.45/ to $2.8011,000 gallons. *Solid Waste 5% Residential $10.65 to $11.15/month. .50¢/bag for yard waste, over 6 bags/week. $4.00/cubic yard for brush over 1 cu. yd./wk. 8% Commercial - Dumpster rates increase proposed rates. i) ,i RESIDENTIAL BILLING COMPARISON LOCAL UTILITIES (SUMMER) 0.12 0.11 - T 0.1 U) 0.09 - ` Z W U 0.08 0.07 250 low 1500 2000 25M 3000 KWH _ ■ _ Denton _ -Proposed Denton _ Co-OP Texas Utilities C,uuiP 1"". ncrP;+E 8/19/93 Cents Per KWH o.1e @ 25 KW Demand 0.16 0.14 0.12 ~y. - - - - ♦ 0.08 0.06 - 1,500 3,600 5,400 7.200 9,000 10,600 12,600 KWH Denton _ Proposed Denton -A Co-Op Texas Utilities 8/19/93 Cents Per KWH @ 40 KW Demand 0.2 0.15 3 c~ ;X , 0.05 2,880 5,760 8,640 11,520 14,400 17,280 20,160 KWH Denton _ Proposed Denton { _A_ Co-op Texas Utilities 8/19/93 I Cents Per KWH @ 90 KW Demand 0.35 - 0.3 - 0.25 - Z ` 0.2 0.15 0.1 - 0.05 0 I..1 1 6,480 12,960 19,440 25,920 32,400 38,680 45,360 KWH Denton -Proposed Denton ♦ . Co-Op _Texas Utilities 1. ulur 1; InCI V,Iye 8/19/91 Cents Per KWH 0 140 KW Demand 0.4 0.3 0.2 0.1 0 10,080 20,160 30,240 40,320 50,400 60,480 70.560 KWH _ Denton Proposed Denton . Co-Op _ -Texas Utilities r.. ,,ul~ I;+un• use 8/19/91 i i I Cents Per KWH @ 250 KW Demand 0.2 - - i 0.15 - - - - - - Iff 0.05 E 18,000 36,000 54,000 72,000 90,000 108,000 126,000 KWH Denton . Proposed Denton f A._ Co-OP _ Texas Utilities 1 Assume 12 inciease f 8/19/93 I I I I w Cents Per KWH @ 500 KW Demand 0.2 0.15 - lie 0.1 ------7~- 0.05 I I i I I ~ p s 36,000 72,000 108,000 144,000 180,000 216,000 252,000 KWH Denton -Proposed Denton _A, Co-4p Texas Utilities Assunie 12",, increase 8/19/93 I I Cents Per KWH @ 2000 KW Demand 0.2 0.15 _ "I \XX 0.05 0 1 144,000 288,000 432,000 576,000 720,000 864,000 1,008,000 KWH Denton -Proposed Denton -A_ Co-op Texas Utilities 8/19/93 i Cents Per KWH Q 5000 KW Demand 0.2 - - 0.15 - _ 0.1 - - - 0.05 0 360,000 720,000 1,080,000 1,440,000 1,800,000 2,160,000 2,520,000 KWH _ Denton Proposed Denton Co-op _ Texas Utilities 8/19/93 y SUMMER RESIDENTIAL WATER RATES CURRENT VERSUS PROPOSED 6 cc g $420 J Q 4 30,000 + Gallons. No Increase ' $335 U3 Z g 15,000. 30,000 Gallons, 140 increase -1 $2,40 to $2.50 J 0 0-15,000 Gallons 4% Increase O 2 O T 0 1 U Proposed Current 0 0 5 10 15 20 25 30 35 43 1000 GALLON VOLUME INCREMENTS e10r93 I DAVID W GRIFFITH & ASSOCIATES, LTD. COMPARATIVE RATE SURVEY - RES0ENT1A1. WA IER S(I U\1I.\i ORI \tukIli \I41 \ 3:A'aJ -5000 3ALL'Jh5 J,ATER MIN BrLL AATEP 8 LLS AT VARY 01:5 C?-' rrS LE'r E.S W' Nurw E','.TV 4 ~S 5000 1'000 !5300 217000 :S CC'C ail ACD15CN - f41L1. e= 31100% 1;61 ~ns l;al f luns 1i3R0ns c;alh'as %'kan ,.d 000 t P LA'vO 004`0 tern 7 35 2 221 203t f 33PlANp 960 1000 '300 1950 26 J1 7651 1151 Oc1-33 F~- 7 25 00 30 50 16 00 Ori - i2 1l5 60 v 4 pLANO(Summary 260 2000' +017 1766- 2527_ 32 J3 3943 Oct-91 .eq 5 HGHLA.ND PARKIWIn!a.t 000 _.1468 2103 2738 3398 4058 Oct-92 NV 5 PICHAACS0N ....6-- !225.... 1950. 2675 -.34003125 Oct -a1 mar FORT WORTH 1325 2050 ...2819 3599_ 4419 Sep-91 NV 6 GRAPE1NE ca 1150 2015 _ .2670. .C 25 45 80 Oct- ;2 F_Ar 9 TgCPMY CLUB - 645 2000 112021_ 2861 3741 4601 S -92 9 00 3 000 1230 20 55 - 4P F'-14 r 10 Ti PARK ISummerl - 2680 3703 3630 Jun.0t ryy 11 CALLAS 554 _ _.1225 ...1)50_ 2629 37.74_ 4'19 Ccr-1 a 7 57 S1 , +2 MESOUr7E 485 1000._ .._1 7 17 1532 89.. ..19 90.- 2607 J 8 2 1 13 .RYRIG 10ct-61ay1 2094 2999_ 3904 38 C9 op-32 F;_qr ti BEDFORD 500 3ooo .900 2900 760 _ 3g 00 4900 hC._)2 FLA. IS IRVING(Jun-Sapl...__ _ 2000 1306 2216 _31 20 4036.. <746_ - - H 3D_ 900 1900 n,n FLA +6 FARMEAS BRANC 500 2900 3900 49'5 "in ENV 695 2000 CING rON +310233532 60 / V AR - 2.S 60 51 50 Sap-9i FLAT 16 SANGE 2000 1390 211 3 R - 0 490 4540 5590 Oct-02 FLA- 1000 1630 9 AUBREY___ 3000 2540 1 3440 1540 56 40 Oct al 20 HIGHLAND VILLAGE - - 950 1000 17 S - 27 50 37 SO ---4750' SO 57 SO Fvb -92 ~NV 21 GPAND PRAIRIE _ 000----1760. ..1860 _3010 4180 5660.~.Oc1_92 daV 22 _LAKE -DALLAS ~1) 4.76 - 1561 28 a8 3731 - e,..e. 5901 21 . Oct FLAT 23 HICKORY CREEK f-East s,de 6 50 1000 14 10 24,10 33 40 47.90 60 JO a ,g _ _ 8 50 1000 - 23 F -88 INV LOWER MOUND IWintsry 24 10 - _ 3540 1790- 6040 Auy_66 iNV - 25 LEWISVI 1 1145562 - 2000 2092 31 _42- _ 4192 LLE 5242 6292 Oct-67 FLAT 2 000 _ 16 60 - - 26 ARu LEIAWSC-I( - - 3035 42'0 5365 6560 Nor -92 F;,AT _2225....__._ 27 I)1 NCC)N (Wi01cf~._ 880 ~eA 3875 5:50 6625 jam;3 ~y 28 HVRaT - 2d,8U 32.80 44.60 U,80 I Uct-u2 775 2000 Is Is 2235 d2 - I~LA7 29 THECOLDNY 85 5635 1 Oct-92 FLAT 1000 . _ - - - - 2000 17 20 29 20 4120- 30 CCPPELL 56 70 70 20 Jan - 92 o00 18 31 FLOIiMOUNOISumma 40 rl - 462 31.40 44_40_ 57_.40 7040. Oct-92 aLar 32 KELLEA- ---1518`-?~ 2092 3142 4192-_. °0132, 7072 Oct-87 33 84111* JNVIuE18WSC-11_ 1856 ? `.'.21 7396 4023 16/8 7073 Oct-92 NV 34 CCPPER CANYON 2671 4046 8221 (1) _ 18 58 _ --6J 96 75 71 Jan -a3 IN'r JS CORNTH- 2811 40_46 5221 _ 6397.._. 7571 8.0 1000 28 43 64 43 76 43 40 43 5243- . San.i3_ by 36 [JI N7riN~1umm6_ej 5.80 ap ao ~Nv 37 CARROLLTON 20.80 32.80 44.80 6t.55 13 79.30 1 _1-42 INV I 78 SAR NGr_'-.OW'N_-_ 2000 1770 3365 4960 6555 80 _ 50 Oct-91 C8R 1000 39 DUNCFNVILLE --20~ 3665 5300 6935 2 000 _ 6510 Nav-91 FLAT . ' 40 G_REENVILL_E 14 - 27 60 40 ea SJ 60 $080, Oct-92 FL47 41 RCANOKE 2060 3920 1780 _71 9500 0(1-92 FLAr 42 ANNA to SO_- 30p0 _ 25 SO 43 00 80 50 78 W SB 50. Oct- 30 FLAT 43 RENO .___.1000.---- _2050 3800 5600 7600 2000 9800 Jan-93 P,V S1S 1968 44 SOU TH LAxE 3933 5898 26 16 11%73 9827 ._-Doc -91 2000 3558 CBR 45 GLENN HEIGHTS 5128 6866 82 E0 9836 Sap-g0 FLAi 150_ _ 1,000 +6 GRA NBURY 7 _ 3150 4900 8650 f 00 101 50-NO,-93 FLA T .._1500 2066' . 2d 50 5100 7~ g6I -117 SO Sep-7' FLAr NV Inverted rals s0ucb,re. FLAT a Flat rain eb ucru to ,.lth only On• block, CBR - DeCIIM,Pg Bock ra!e ICUtlure Note - maa%urernenta basso on Cubic feat 71ave bean Cenvtrled Into gall r, Nbtep 1 - Water and or wastewater sarwoas are provided by a separato 10 Gty HIGHEST BILL $28.18 LOW'ES7 BILL (3566 53126 37350 $3600 311850 L A~EICIAGE OF OAES BILL SAMPLE 31 54 11.17 $16 32 $25 00 $1050 sit 61 1970 $177; Us 91 $4065 ,52 61 16484 Icl - Doi GrM4h 8 Aa%OCISI Lid 1943 DAVID M GRIFFITH & ASSOCIATES, LTD. COMPARANVE RATE SURVEY - RESIDEN7IA! SEWEF BILLS f1.1II \s-fllftl ~it11iIII 1ltl,\ 30RTEC i ~ DJ^. GALL _NS StAEP M.N... _ SPr1 3 ILLS AT VAA OLS CJNa LE`,ELS uis „ . RAI, 5 33 >_-:•,5 5000 "Cl C'156]0 20 OCC ::000 .1r. ..I. 3aN - ENT"'f lSll 1. •._.:E? Gallons Gallons Gallons Gallons Gallons „r kan I 6EC c': PD 335 1000 '5 1C 55 )4 33 11 94 6~. 94, 306 2000 533 '23 _..3 3434 43'9 1ES •_.-12 3 Rv •r3 ' Oct Va V 1 30d 2000 639 -v _51q 1404 4373 rGDO° YES LNL 32 4 FARYERS BRA`4CH 9 79 2 DOD 4 Sa 1323 13 23 V :3 13 23 100'1 NO 10000 Sep.-i' --A- APLN~'CN ]05 2Di 965 20:5 3155 3255 5365 'DO'o YES Gct-92 5 FCRT': vCR'H 350 - 1030 '610 .2130 2710 3350 100'. vES LNL Cct-92 ;LA' ' BRDGEVOgT 7 50 3 000 10 50 +a DO 21 00 21 00 21 00 16'0°'. NO +2 000 Oct-9O 9'-A' 6 SHERNIAN 335 IA )8_ 1073_ 1)97 1')7 1737_ 179) 100°. NO 6917 Oct-92 FLa' 9 P:CHAPDSON 5 95 _ - _ 10 75 15 56 24 16 33 72 _ 4J 29 S,'1 YES II Sep- "s! 10 '3RAPEVINE StS 2000_ 1130 2155 3160 3160_ 3180 100°. YES 15000 Sea 32 Fr' 11 nhiHLAND PARK Viinterl _ 50c - II45_ 1790 2435 3080 3725 100': YES LNL Cct-31 _A' 12 HIGHLAND PARK Sumrnerl S00 - rl.a5 I - go 2435 3080 3725 IOC''. YE0 VNL Oct-3r :LA- 13 AuBPEV... _ _ 6 50 2000 11 SO to 50 15 50 16 SO 16 50 1000. N 0 10 D00 Fe b - 92 7-A' 14 E1jLESS _ 520 - 1150 t7 B0_ 2032 2032_ 2032 - 9O0. NO 12000 Sep-g2 15 LAKE DALLAS I. iI 550 1000 1230 2080 2590 1590 2599 .0 100°° NO _ 73000 hlay-65 P;-,;7 16 HICKORYCAIEKIE4stside 1 550 1000 12'36' 230 2060 2590 2590 2590 100". NG 13000 May-85 F-aT 17 Hi _ 525 1235 1945 2229 2229_ .1229__ l _YES 12000_Oct- 92 FLA ID CARAOCLTON 746 2000 1265 2080' 2a 95 2695 _ 2095 100°'. No 15000. Oc!-91 F_AT t9 h1E50U ITE 680 1000 1344 1842 1842 1642 1842 1000. NO 8900 BeF-92 FLAT 20 SANGER 1000 1000 r3 1 1810 2267 2518 2518 1„0. NO 1757') Oct_21 FLAT _ 311.- 21 GRAND PRAIR E - 13 41 24 71 SS 51 46 31 57 it 10011, vE5 LNL Oct-91 Ftpr 22 I1l.NTpN(W1e1es}, 5.111) - 14.31 2762 32.93 4224 51.55 -98% Y1?S 30•IN)II Uct-1): I- LAI 23 DFN`P)N(Summ4r} 5.00 14.31 23.62_32.93_ 42.24_ SLSS _ 98"6 Y1:5 311•01 Oct-92 I LAI 24 LEWISVILLE 700 2000 1435 2860 3685 51 10 6335 1000. YES VNL Nov -92 P'-Ar 25 DALLAS 1 90 - 14 p0 _27 70 4C 60 53 50 66 40 11 YES 40000 OCI-g2 9,,47 _ 26 h1CKINNEY 890- 90 1000 r4 90 22 40 23 90 23 30--- 0 23-90 •00°. YES _ 11 000 S1192 %La' 27 COPPII 800 1 000 1920 242 0 31 40 31 40 71.40 1000. NO 1 4 000 Oct - A2 FLAT 28 THE COLONY 1000 2000 1600 26 DO 3600 as 00 5600 100YES LNL Jan-32 FLAT 29 ADDISON 1010 2000 1718 2698 2889 2896 2198 100'1 NO 10000. Oct--33 FLA? 30 FLOWER MOUND IWinterl _ 992 2,]00 1738 2976 4218 54 Se 66 J8 100°° YES VNL Oct-B7 FLAT 3t FLOWER MOUN01Sur11rrerl gg2 2- 1730 2976 4216 5456 6605_ 11 YES_ VNL Oct-87 FLAT 32 PLAN01Summerl 620 1.000 1737 2045 2845 2845 2845 1000, NO 9000 Oct-92 FLAT 3J PLANO (Winter - - _ i 620 1000 1737 28 45 2643 2045 Zp cS I„04 NO 9000 00 Oct-92 FLAT 34 GREENVILLE 200 - 17,44 32 87 :8 31 63.74 7918 90% YES LNL Oct-92 _ FLAT 35 SOUTHLAKE 1910 2488 2486 24.86 2486 100°1 NO 8000 Oct-92 FLf .,6 KELL£R 1010 _ 2025 2980 3935 4890 4990 100°,_ YES 20,00.0 Oct-92 FLA' - 37 OLNCANVILLE 380 - 2_0-4i___37 10- 045 _3710_ 5375 70.40 87 0S 9D4r YES LNL Ott-92 FLf,', 36 GARLAND 1218 - 2165 29 SO 2969 2969 2089 98% YES 9025 Oct-" FLAT 39 CORINTH 1263 1,000 2063 4168 41 so 41 58 4188 100°. NO 10000 Sep-90 FLAT 40 LITTLE ELM 2100 2000 2850 4100 5350 100 1650 101 NO UNL Sep-91 FLAT 31 HIGHLAND VILLAGE 1000 20rA 2980 6280 06, 12880 16180 100': 1ES VNL Oct-32 FLAT FLAT . vial role struc!urs III only one block. ENV + ir.i d rob block structure Note - Teasuraments b0iOn cubic feet have been convaried mlo gallcns Notes it - WAler A9d or easlewaler serWCOS are Provided by t separate entity HIGHEST SILL $2100 52980 56280 $9560 512080 St6100 LOWEST BILL 51 90 $7 1S 510 58 $11 94 511 94 $11 94 AVEPAGE OF SAMPLE 5697 $1480 $2444 37137 $3712 54258 fcl - Dand N Gr.Bdh 6 AS40GIa1e1 Lid 1993 RESPONSE TO COUNCIL BUDGET QUESTIONS August 18, 1993 Page 4 QUESTION 2. How do the City of Denton's Solid Waste Rates compare with other Metroplex cities? Rate comparisons for residential services among municipalities is somewhat difficult and can be misleading. The primary problem with these comparisons is that no two systems are alike. For example, service levels vary from one entity to another and some receive subsidies from the general fund rather than transfers to the general fund. Table I provides basic residential rate comparisons among several Texas cities. Table II attempts to explain the differences in the other cities from Denton and provides a Denton comparable rate if we provided services under those same condi- tions. Table III graphically depicts a few of the rates for other area cities. In the area of commercial service, Denton has the lowest rates in the Metroplex currently and will, in most instances, continue u, have the lowest commercial rates after the proposed rate increase is enacted. this same information. . Table XIV graphically depicts I would point out that all rate information from other communities includes existing rates and does not reflect any rate increases proposed in those communities. Respectfully submitted, Bill 4eo/-4t Att achments A7193C/4 RESIDENTIAL SOLID WASTE RATE COMPARISON TYPE MONTHLY =Ty OF SERVICE _ RATE ARLINGTON PRIVATE $9.81 BAYTOWN MUNICIPAL/PVT. $11.75 BEAUMONT MUNICIPAL $10.38 CARROLLTON MUNICIPAL $11.00 DENTON (CURRENT) MUNICIPAL $10.65 DENTON (PROPOSED) MUNICIPAL $11.15 FARMERS BRANCH MUNICIPAL $0.00 FT WORTH MUNICIPAUPVT. $9.80 GARLAND MUNICIPAL $9.50 LEWISVILLE PRIVATE $9.96 MCKINNEY PRIVATE $8.00 MESQUITE MUNICIPAL $7.75 PLANO MUNICIPAL $11.00 RICHARDSON MUNICIPAL $9.28 SHERMAN MUNICIPAL $10.20 RESIDENTIAL RATE COMPARISON FARMERS CITY BAY1OWN BEAUMONT CARROLLTON DENTON BRANCH FT WORTH GARLAND rPRJ~AT,E i1ES IIIL MUN.B PVT MUNICIPAL MUNICIPAL MUNICIPAL MUNICIPAL MUN & PVT MUNICIPAL MONTHLY 06 1 $ i 1.75 $10.38 $11.00 $10.65 $0.00 $9.80 $9.50 #CUSTOMERS 66,600 16,200 :14,000 23,814 14,843 7,500 125,162 54,047 SERVICE 2X WK 2X WK 2X WK 1 X WK TR 2X WK 2X WK 2X WK 2X WK FREOVENCY 1 X WK RCY SERVICE BAGS BAGS/ CARTS BAGS BAGS BAGS BAGS CARTS METHOD CANS FREE SAM NO NO YES YES YES YES NO YES CARTS TRANSFER NO NO YES NO YES NO NO NO TO G.F. SUBSIDY NO YES NO NO NO NO NO NO FROM 0,F., OTHEN SPECIAL SPECIALS i~ECIALS SPECIALS SPECIALS SPECIALS SPECIALS SPECIALS SERVICES COLL. CHIP BRUS CURBIRCY. CURB/RCY. PAINT/TIRES DEAD ANIM NEWSICURB. CURB RCY. COLLECTION ' COST OF ' RECY 'TRNSFR ' COMM & ' COSI OF 'UNABLE CURBSIDE COST IS IS OF MAKE CUR8SIDE TO BREAK INCL IN $1.341MON $315,000 TRNSFR TO INCLUDED DOWN NEWS RATE G.F. RECY COST UTTER NO NO NO NO YES NO NO NO CREW lIQ8Qt1ITa0, NO NO NO NO YES NO NO NO PMORAM ~h PO"AI,K NO NO NO NO YES NO NO NO ' RECE!''T1CLE CURS NO NO NO NO YES NO NO NO PILOT DENTON COMP. $7.42 $6.95 $7.42 $8.37 $10.14 $7.42 $8.43 RATES RESIDENTIAL RATE COMPARISON CITY PLANO RICHARDSON SHEAMAN LEWIMUS MCKIMEY MESQUITE Ro-WDjWTUL MUNICIPAL MUNICIPAL MUNICIPAL PRIVATE PRIVATE MUNICIPAL SERVICE MONTHLY CHO $11.00 $9.28 $10.20 $9.96 $8.00 $7.75 0 CUSTOMERS 40,200 23,000 10,280 11,108 71000 29,460 SERVICE ' 1X WK TR 2X WK 2X WK 2X WK 2X %VK 2X WK FREQUENCY i X WK SRUS 1 X WK RCY SERWE CARTS BAGS BAGS BAGSICANS GAGS BAGS METHOD FREEGAG& NO NO NO NO NO NO CARTS TRANSFER NO NO NO NO NO NO TO Q.F. SUBSIDY NO NO NO NO NO NO FROM O.F. OTHER SPECIALS SPECIALS SPECIALS SPECIALS SPECIALS SPECIALS SERVICES CURB. RCY. CHIP BRUSH CURB. ROY YARD WASTE ' COST OF 'COMM & l1F RECY $1.46 CURBSIDE TRNSFR $1.3 YD WASTE .4 IS 51.37 MILLION TO TRNSFR .45 G.F. LITTER YES NO NO NO NO NO CREW MO8WITO NO NO NO NO NO NO M a SIDEWALK NO NO NO NO NO NO RNOEPIVLE Q CURBSIO£ NO NO NO NO NO NO PILOT DENTON COMP $8.37 $7.77 $7.42 $7.42 $7.42 $7.42 RATES - - v__ - DUMPSTER PROPOSED RATES FREQU.V,C'+ AEE~LY a.CI,I;P 1 3 4 6 2 CY 2025 .32 50 48 50 62 50 78 00 92 00 107 CO 3 CY 29.00 47 00 67 50 89 00 111 00 133.00 155 50 4 CY 31 00 60.00 88 00 116 00 145.00 ' 178 00 206 00 6 CY 445 - 0 82 00 121 00 160.00 198.00 242 00 29000 8 CY 56 60, 108.00 161.00 208.00 261.00 314 00 353 00 DUMPSTER $ DIFFERENCE BETWEEN CURRENT $ PROPOSED RATES FREQUENCY AEEKLY PICKUP 1 2 3 4 S 6 7 2 CY 2 39, 4 82 _ 6 98 9 22 11,40 1376 15.72 3 CY 22i 5.48. 7.56_ 10 76 13 20 15.64 18 58 4 CY 3W' 6 72_ 9.76 11.68 14.60_ 21.52 24 84 6 CY 2 98 3.76 _ 164 3 52 3 90 9.08 18 26 B CY 242. 3 68 4.52 09C- 96- - 2 26' 3.44 0.76 OPEN TOP PROPOSED RATES PENT PICKUP CONSNED 15 CY 30 00 - 9300 , 123.00 20 CY 40.00 124.00 _ 164.00 - 30 CY _ _ 60 QO .17500 23500 40 CY 60.00 216.00 296.00 $-DIFFERENCE PENT PICKUP COMISA150 15 CY 3.75 12.00 15,75 20 CY 0.47 1600 16.47 30 (fY 7.50 13.00_ 26 50 40 CY _ _.22.25 OAO - -22 25 COMPACTOR PROPOSED RATES RENT PICKUP CCIMMEL) 6 CY 43.00 3800 81.00 12 CY 87.00 76.00 163.00 15 CY - 9700 93 00 190,00 20 CY - -118.00 126 00, -242 66' 25 CY 135.00 150.00 285.00 30 CY 16_5_.00 _ 175.00 34000_ 42 GY 22G 00 227.00 447.00 $ DIFFERENCE RENT PICKUP CoMeNED 6 CY (0.58j _ 5.66- 60 _ 5.02 12 CY (0,15) 11 20 1105 15 CY 7.75 12A0 * 1§J 5 20 CY Q.50 18.-085-0- 2 5 CY - 19.50 15 co 034.5_0 30 CY 7.50 13 00 _ 20.50 42 CY 43.60 0 20 43.80 L 1 RESIDENTIAL SOLID WASTE RATES 12 11.00 11.00 11.15 n ^r5.(~ n,zr r 10.65 9.96 x r 10 9.50 K r ; ;~1Yxl . x KY, < . ,A : r x r 'X .~t y I r, r IX, r v K s ttoA {7~, ~.Vj'~ 4Y K it.[x x ^ , . } ~Jr, x"'✓~c`~ ~ 1l^K YYYYn~ti iC v .K~'~V . t 6 }},~.KJ` 'I'4'k.iI' r,.'~ '1 v H %XX ~Kr~A l~ ~X , ti,n^Irn n. ~ ,}/.`yam N. , 1 1 oICJ ~ )C ,l 1 / ! r . K ' "vY ~ 1. Y 'w( YAK jlr~ 1• x X xnn n X~y + n, U 8 ~cYk' K^ ' %I-iyh 711^Aryr J /y F 'YYY % Y F~(lX Il J M1 n~ J f' K rY'. ?K x X ~t r q A ti vsA 'i(''.✓'')rfC .'KY,K~v j. v M All + (K}T V V v \Y . O K .YK CA*K L~ ~~KXf R r i .11 ! X></~ Y .rrn<Y ' 2 x ~ ~ 5~.,~"~ fl~ r; if^tfl'y`K`•~n x`..(KY^l`~X~f^C~A. ~ /(v n r +K{1(~y/~ lr nr ,x n'1}1. f trK ''f'i?~.', 1'}. },'R~~.~ 'k r4 `~rr,~, y?'~,?`:x•~;: .'fix.^'r' 0 GARLAND CARROLLTON CURRENT DEMON PLANO LEWISVILLE PROPOSED DEMON COMMUNITY FABLE X11. DUMPSTER RATES 170 ONE PICKLP PER WEEK 100 F- e0 - i `0 20 0 LIL . L\, v ` 3 CY 4 CY 1 CY E~ CIMIAND D FARMEAB BRANCH o LEWISVILLE OLARENT DENTON m PAOPOBEO DENTON OPEN TOP RATES Boo Two PICKLPs PEA MONTH ~ a0o 400 \ 300 ' 290 NN, A 20 CY 30 CY OAALANO d FAAMEAS BRANCH LEWISVILLE D CUBA" DENTON C ]PROPOSED DENTON COMPACTOR RATES 1000 TWO PICKLPS PER MONTH /o0 - 77, 100 700 goo Soo X 400 X~ //.v~ , 1 r✓s~ i~i,~ 300 . kJ i// K 700 v 100 , 30 CY 47 CY GAALANO FAAMEAS BRANCH LENSALE CLARENT DENTON C7 PAOPOSEO OENTON i' i i 15 . t MEMORANDUM DATES August 19, 1993 TO: Lloyd V. Harrell, City Manager FROMs R. E. Nelson, Executive Director Utilities SUBJ: City Council Budget Questions Questions The Wastewater department shows a "cash" net income of $540,000. What increase in wastewater rates would be necessary if this "cash" net income were reduced. Answers Each one (1) percent increase in Wastewater rates results in approximately $75,000 of revenue. A zero rate increase would result in a $434,000 "cash" loss and a $948,000 actual u~ility financial statement loss. A zero "cash" balance would require a 5.81 rate increase but would result in a $514,000 utility financial statement loss. The budget document for the Wastewater department shows a "cash" net income of $540,000. However, an income statement as the auditors will calculate at the end of 1994 using "utility" basis accounting will only show a $25,000 net income, even with the 131 proposed Wastewater rate Increase, Total wastewater revenues for 1994 are projected to be $80502,000 (provided a 131 increase is adopted) and "cash" expenditures are projected to be $7,962,000 resulting in a $540,000 "cash" net income. However, "utility" basis vs. "cash" basis accounting reduces that net income by $1,995,000 to account for depreciation. Utility accounting also allows interest income ($149400) from unused bond funds to be added to income but does not allow the Wastewater department to account as current year expenditures the principal portion of debt service ($422,000) or investments in new facilities paid for from current revenue ($910,000). With these adjustments made, the utility basis accounting net income Is $26,000 for 1994. See below: Cs\wp51\penny\cashnet.819 3 y gg t i s i Cash Basis Utility Basis_ Revenue w/Current Rates ;7,495,000 570495,000 134 Rate Increase ; 974,000 $ 974,000 Miscellaneous Revenue $ 33,000 $ 33,000 Bond Fund Interest ; $ 149,000 Revenue w/New Rates ;8,5021000 ;80651,000 Operating Expense ;5,533,000 ;5,533,000 Debt Service - ;105190000 ;1,097,000 Interest - $1,097,000 Principal- ; 422,000 Fixed Assets ; 9100000 ; -0- Depreciation $1,995,000 Total Expense ;7,9620000 ;8,625,000 Net Income ; 540,000 ; 26,000 In addition to the above issues relating to the 131 wastewater rate increase, other long range strategic issues play a part in the recommendation for a 134 wastewater rate increase. The Wastewater department is in debt to the electric department for approximately ;6,000,000 due to lower than necessary rates several years ago, For several years the Wastewater department did not have enough net income to pay for depreciation and in some years did not even break even on a "cash" basis. The Public Utility Board is recommending a policy of paying back ;350,000 to ;500,000 of this debt each year so that it will be totally paid by the year 2000. Also, since another upgrade and addition will be needed at the plant right after the year 2000, the Board has approved the strategy of having a small reserve available by that time plus, have the rates at the level necessary to pay debt service that will result from the bonds that will need to be sold to pay for the additional facilities, Attached is a bar graph showing the long range strategy for payment of the debt, the small reserve to help pay for a small part of the year 2000 plant construction and the anticipated annual rate increases associated with this long range strategy, R. E. Nelson Cs\wp51\penny\cashnet,819 WASTEWATER g PLMNED REPAYMENT TO ELECTRIC } .fir ~•t• 1{... L~ ~r(!' l♦ Y I J 4 ly r' rr 3 X r Yl. 1993 1004 IDge log6 TOTAL INDMTEDN139 1007 1D9e 1990 ANNUM. REPAYMENT WASTEWATER 1500 NET INCOME ~ 1000 h!A .r r~• Soo I~:' x rxl { y }o" 1004 1gW loos toil 1Dge 1D01 ® CASH BASIS Q] UTUTY BMIS WASTEWATER 15% FORECASTED RATE INCREA9E9 .rx! 10% Sc { (r^T, 'r * x x v r ~K •'[1 arr 1kv C% '(x '4{tir, x }o" 1194 1115 Igoe Igo? ` FISCAL YEAR 1Die loon i l i y.., i I i i i ~ 18 i I i i I a CITY oI DENTON, TEXAS MUNICIPAL BUILDING / 215E, MCKINNEY / DENTON, TEXAS 7620! MEMORANDUM TO: Mayor and Members of the City Council 1 FROM: Jon Fortune, Management Services Administrator DATE: August 19, 1993 SUBJECT: UTILITIES RETURN ON INVESTMENT In Sec. 12.03 of City of Denton Charter the return on investment computation is calculated on the "utility system." The utility Sanitati n defined F nd iss the 'exclud d h from at the orresewer turn systems." The investment computation. JFjlb AFF006FB I 1 1 8171566.8200 D/FW METRO 4342529 ~ P I~~~I rt ~ c~ 4 l i i 17~ CITY Of DENTON, TEXAS MUNICIPAL BUILDING / 215 E, MCKINNEY / DENTON, TEXAS 76201 MEMORANDUM TO: Mayor and Members of the City Council y / FROM: Jon Fortune, Management Services Administrator 'I' DATE: August 19, 1993 SUBJECT: BUILDING A NEW WATER TANK During Council Budget presentations there was a question in reference to when the City will build a new water tower. Attached is a page from the 1994-98 Capital Improvement Plan. Please note that a 2MG elevated storage tank is scheduled to be built in fiscal year 1996-97. If you have any further questions, please advise. Thank You. JFelb AFF006F6 8171566.8200 D/FW METRO 4342529 a a 1994-96 CAPITAL MdPROVEMENT PLAN UTILITIES - WATER - ~ r PROPOSED DN1910W TOTAL TOTAL PRAIECT kIOND CURRENT CITY AID-IN PROJECT YEAR DEPARTMENT NUMBER PROJECT NAME FUND REVENUE OTHER FUNDING CONSTR COST 1995-96 WATER 96-0463-01 (S) FIELD EOUIPMENT 0 1,000 0 1,000 0 1.000 1995-96 WATER 96-0463-02 (F) OFFICE EQUIPMENT AND FURNITURE 0 11000 0 1.000 0 1,000 1995-96 WATER 96-0480-01 (R) LAB RENOVATION 0 6.000 0 8,000 0 6,000 1995-96 WATER 96-0460-02 (T)DIV INFORMATION MOMTSYSTEM 0 1,000 0 1,000 0 1,000 1995-96 WATER 96-0460-03 (A) LABORATORY EQUIPMENT 0 2,000 0 2,000 0 2,000 199546 WATER 96-0480-04 (g) WATERSHED MONITORING 0 6.000 0 6.000 0 6,000 1995-96 WATER 96-0480-06 (1) LIQUW CHROMANFRARED SPEC 14,000 0 0 14,000 0 14,000 TOTAL 1995-9 5,566,000 1,350,000 32,000 6,950,000 97,000 7,047,000 1996-97 WATER 97-0450-01 (R)MISCELLANEOVS OFFICE EOIJIPMENTIFU 0 1,000 0 1,000 0 1,000 1996-97 WATER 91-0460-01 (R) MOBILE EQUIPMENT 0 2,000 13,000 15,000 0 15,000 1996-91 WATER 97-0460-02 (R) OFFICE FURNITURE AND EQUIPMENT 0 2,000 0 2,000 0 2,000 1996-97 WATER 97-0480-03 R TOOLS AND EQUIPMENT 0 3,000 0 3,000 0 3.000 1996-97 WATER 91-0460-04 (R) CHEMICAL FEED AND PROCESS CONTRO 0 5,000 0 5,000 0 5,000 1996-97 WATER 97-0460A01 (0) RAY ROBERTS WTP AND RAW WATER FA 0 0 0 0 0 0 1996-97 WATER 97-046OA03 (0) BOOSTER STATION AND SYSTEM T IE-IN 0 0 O 0 0 0 1996-97 WATER 97-0460002 (0) FINISHED WATER TRANSMISSION LINE (19 0 0 O 0 0 0 1996-97 WATER 97-D460F08 (0) 2 MG ELEVATED STORAGE TANK 725,000 0 0 725,000 0 725,000 1996-97 WATER 91-0461-01 (0) OVERSIZE WATERLINES 100,000 0 0 100,000 0 100,000 1996-97 WATER 91-0461-03 (0) WATER TAPS, LOOPS 0 511000 0 57,000 94,000 151,000 1996-97 WATER 97-0461-04 (A) REPL FIRE HYDRANTS & VALVES 0 90,000 0 90,000 10,600 100,000 1996-97 WATER 91-0461-06 (R) (1997) REPLACE WATERLINE STREET PRO 0 10,000 0 10,000 0 19,000 1,996-97 WATER 97-0461-06 (FQ(I9MREPL.NBC. WATEALINES 0 20,000 0 20,000 0 20,000 1996-97 WATER 97-0461-06 (0) DEVELOPMENT PLAN WATERLINES 0 250,000 0 250,000 0 250,000 1996-91 WATER 97-0461-09 M(1997)DIST. SYS. UPORADE(311) 41,000 0 0 41,000 0 41,000 1996-97 WATER 97-0461-10 (R) FIELD SERVICES REPLACE WATERLINES 0 192,000 0 192,000 0 192,000 1996-97 WATER 91-0461-11 (0) WATER LINE TOSANGER 0 260,000 0 250,000 0 250,000 1996-91 WATER 97-0461HOS (R) 11996) REPLACE WATERLINE STREET PRO 0 140,000 0 140,000 0 140,000 1998.97 WATER 97-04611-106 (R)(1996)REPL.MISC. WATERLINES 0 310,000 0 310,000, 0 310,000 1996-97 WATER 97-0461HOO M(I"MDIST.SYS.UPGRADE p-35) 545,000 0 0 545,000 0 545,000 1998-97 WATER 97-0462-01 (R)WATERMETERS 0 122,000 0 122,000 0 122,000 1996.91 WATER 97-0462-02 (R) MISCELLANEOUSEOUIPMENF 0 3,000 0 3,000 0 3,000 1993-97 WATER 97.0463-01 (5) FIELD EOUIPMENT 0 1,000 0 1,000 0 1,000 1996-91 WATER 97-0463-02 (R) OFFICE EQUIPMENT 8 FURNITURE 0 1.000 0 1,000 0 1.000 i 11w, `E'•u:N 1 I i i CITY of DENTON, TEXAS MUNICIPAL BUILDING / DENTON, TEXAS 76201 / TELEPHONE (61?) 566.8307 Office of the City Manager MEMORANDUM TO: Jon Fortune, Management Services Administrator FROM: Joseph Portugal, Assistant to the City Manager DATE: August 12, 1993 SUBJECT: Funding for the Vision Project During the Budget Hearings on August 10, 1993, Council requested information regarding the funding of "A Vision For Denton - The 21st Century." The following is in response to that request. The vision project is comprised of seven sponsoring organizations. These are: Chamber of Commerce, City of Denton, Denton Independent School District, Denton Record Chronicle, University of North Texas, Texas Woman's University, and the United Way. Each of the organizations are participating through funding or in-kind contributions. Proposed funding includes: Chamber of Commerce - $20,000; DISD - $10,000; and, United Way - $100000. The City is committing $50,000 to the project. Funding is from two sources: $25,000 from the General Fund this year and $250000 from the Utility Fund. The Utility Fund appropriations are incorporated into the recommended budget for 1993-1994 in the following accounts: $10,000 from electric (special services); $5,000 from water (special services); $5,000 from wastewater (special services); and, $5,000 from solid waste - commercial (special services). Please advise if I can provide additional information. osepl Portugal Assistant to the Ci y Manager r~ ~ 4~- I I Ili •I{WF! ' i 1 i f9 CITY of DENTON, TEXAS MUNIC PAL SUILDIN 1 215 E. MCK(NNEY / DEN TON, TEXAS 76201 M E M O R A N D U M TO: R. E. Nelson, Executive Director of Utilities FROM: Hill Angelo, Director of Community Services DATE: August 12, 1993 SUBJECT: RESPONSE TO BUDGET QUESTIONS As you know, the City Council raised various questions regarding the Solid waste budget and the recycling programs included in the proposed documents. In an attempt to respond to specific ques- tions, the following information has been provided. QUESTION I. What is the amount of subsidies from the residential and commercial revenues needed to cover the cost of the programs and what are the savings (avoided costs) in terms of landfill space saved? The following tables attempt to answer the question by providing program costs, anticipated revenues, residential subsidies, commercial subsidies, and landfill avoided costs. Table I deals with existing programs for the 1993/94 fiscal year and Table ii deals with the new programs proposed in the 1993/94 budget. Landfill avoided costs are based on amount of space saved times the disposal rate of $3.95 per cubic yard as projected in the budget document. In reality, however, the cost of future landfill space will be significantly higher in future years, thus the value of the space saved is somewhat understated. A6693C/1 8171566.8200 D/FW METRO 434.2529 i I I I RESPONSE TO BUDGET QUESTIONS August 12, 1993 Page 2 TABLE I NEW RECYCLIN! PRC3RkX3 RES CCMM AVOIDED CCST REVENUES SUBSIDY SUBSIDY COST Recycling Coordinator S 56,748 $ 20,000 $12,615 $13,392 3 43,584 In House and Office Paper Recycling $ 29,227 $ 11,000 $ 0 $22,155 $ 2,054 Separate Yard Waste/ Composting S 84,650 $ 85,000 $ 0 $ 0 $ 42,518 Cardboard Recycling S 32,974 S 35,316 $ 0 $ 0 $ 5,978 Plastics Recycling S 38,934 $ 12,161 $27,035 $ 1,772 S 727 Cable Swap Network $ 51500 S 0 $ 5,500 $ 0 S 0 Waste 011 Collection Expansion S 91900 S 0 S 3,900 $ 0 $ 0 Recycling Site Expansion $ 25,280 S 11,000 $ 7,140 X140 S 5.072 TOTALS $283,213 $174,497 $62,192 S4i,359 $100,033 TABLE II RES COMM AVOIDED COST REVENUES SUBSIDY SUBSIDY COST EXISTING RECYCLING PROGRAMS $124,775 S 67,500 $42,956 514,319 $ 25,462 QUESTION II. What is the City's potential or capabilities of meeting the state recycling goal of 40% reduction in waste stream by 1994? It will be virtually impossible for the City of Denton to reach this goal by the 1994 time frame or in the foreseeable future given the programs which exist today and are proposed for next year. It appears that no other city in the state will be able to meet this goal now or in the future given the nature of their current programs. During the last year, it has become evident that the traditional approaches of drop box and curbside recycling programs fall substantially short of reducing the waste stream by the 40% goal. The reason for this shortfall comes from the fact that these A6693C/2 RESPONSE TO BUDGET QUESTIONS August 12, 1993 Page 3 programs fail to address the waste stream from commercial and industrial customers which is where the large majority of the waste stream j.s generated. Additionally, these programs fail to address one of the largest components of the residential waste stream, yard waste. In order to meet the state goal, it will be necessary to introduce programs which focus on the commercial waste stream as well as the residential waste stream. It will also be necessary to eliminate yard waste from landfills through composting or other alternate disposal methods. The current waste diversion rate for the City of Denton is estimated at 4.1% and includes only that volume collected and diverted through the drop box program. Programs from the private sector will add to this total but hard numbers from this area are not yet available. There is also evidence that the amount of waste being generated per household is trending downward. Over the last three years, the waste generated per household per week has dropped from an average of 45 cubic yards to an average of .41 cubic yards. This downward trend indicates the impact of recycling as well as the effects of waste minimization public education efforts. We are hopeful that the new programs proposed in the recycling area will significantly impact our waste diversion rate. we estimate that there is potential to increase our waste diversion rate as high as 15% as a result of the new programs. QUESTION III. What are the costs, revenues and net loss to the City for the recycling programs over the next five years? At the current time, it is virtually impossible to accurately project the overall cost, revenues, and the resulting loss to the city for any time frame beyond the next fiscal year. Two major problems prevent the development of such projections. The first problem relates to the volatility of the markets for recyclables. The fluctuation in these markets have been so drastic and frequent that any revenue projections would be totally unreliable. This problem may be resolved or reduced in the future as staff is A6693C/3 t RESPONSE TO BUDGET QUESTIONS August 12, 1993 Page 4 currently attempting to lock in some long-term, guaranteed contracts on newsprint, white paper and other recyclables. The second problem with the accuracy of the projections involves the fact that the City has yet to commit itself to a definitive course of action regarding recycling. During the next few months, the city, with the assistance of HDR and the Denton Area Solid waste Technical Committee, will be developing a Solid Waste Master Plan which will outline the appropriate course of action which the City should take regarding recycling activities. Until the plan is formally adopted by the City Council, it is impossible to project the costs of future programs. Should you have any comments or questions, please let us know. Respectfully submitted, 9i11o A6693C/4 4 CITY of DENTON, TEXAS MUNICIPAL BUILDING / 215 E. McKINNEY / DENTON, TEXAS 76201 M E M O R A N D U M TO: R. E. Nelson, Executive Director of Utilities FROY: Bill Angelo, Director of Community Services DATE: August 18, 1993 SUBJECT: RESPONSE TO COUNCIL BUDGET QUESTIONS As you know, several questions were raised by the City Council at the August 17, 1993, meeting relative to the 1993.94 proposed budget. A few of These questions involved the Solid Waste Budget and some of the new programs included in that budget. Additional- ly, we were asked to provide some data on how the division's proposed rates would compare with other rates -barged in the Metroplex. In an attempt to respond to these questions, the following report has been prepared. QUESTION 1. How do the proposed recycling programs fit in with the Denton Area Solid Waste Technical Committee's (DASWTC) recommenda- tions regarding solid waste management? The DASWTC overall recommendation was for the City to develop integrated solid waste management capability which incorporates waste minimization, landfill expansion, a municipal composting facility and a materials recovery facility. The Committee also felt that the Denton program would form the nucleus for an area- wide solid waste management cooperative which would address regional solid waste needs while reducing the overall, costs to participants. Specific recommendations from the Committee includedc 1. Immediate expansion of the current, landfill. A7193C/l 8171566.8200 D; FW METRO 434.2529 RESPONSE TO COUNCIL SUDGET QUESTIONS August 18, 1993 Page 2 2. Establishment of a municipal composting facility and the banning of yard waste from the landfill. 3. Development of a materials recovery facility to recover recyclables from the city's waste stream. 4. Phased implementation of mandatory source separation of both commercial and residential solid waste. 5. Establishment of volume based fees for residential and commercial collections. 6. Expansion of waste minimization/reduction programs including increased public education/awareness campaigns and the use of Cable T.V. bulletin board waste exchange program. 7. Establishment of programs aimed at collection and reuse of household hazardous waste (HHW) and the development of public education programs to inform citizens of methods to reduce the types and amounts of HHW in the waste stream. The recommendations offered by the DASWTC provided the foundation for the City's preliminary Solid Waste Plan prepared by the City's consultant, HDR. Likewise, the new recycling programs included in the 1993.94 budget were prepared and developed with recommendations from DASWTC and the preliminary Master Plan in mind. In some cases, such as the recycling coordinator position, the separate yard waste collection/composting program, the cable swap/reuse network and the waste oil collection expansion, these program3 were directly related to the recommendations. The other new programs which include the In-house/Office Paper Recycling, Cardboard Recycling, Plastics Recycling, and Recycling Site Expansion are indirectly related to the recommendations and are interim steps towards the recommendations, Specific relationships between the proposed programs and the DASWTC recommendations are as followsi 1. Recycling Coordinator • Essential to the development of public education programs for recycling, source reduc- tion, and elimination of household hazardous waste. The A7193C/2 s RESPONSE TO COUNCIL BUDGET QUESTIONS August 18, 1993 Page 3 position will affect the overall success and/or effec- tiveness of other programs. 2. In-house Recycling/Office Paper Recycling - Necessary to comply with state law relative to in-house programs. Will allow the expansion of white paper collection to area businesses which targets commercial sector and requires nominal source separation which is included in the recommendation as a phased-in approach. 3. Cardboard Recycling Targets the commercial waste stream and requires source separation of materials. 4. Separate Yard Waste Collection/Composting A direct recommendation from DASWTC and considered the most cost- effective step in waste diversion. Proposed rate structure implements a pay-per-volume system to some degree. 5. Plastics Recyclina • Provides an interim step until a materials recovery facility can be brought on-line. Requires source separation and is available to both residential and commercial customers. 6. Cable Swap/Reuse Network - A direct recommendation from DASWTC. 7. Waste Oil Collection Expansion • A direct recommenda- tion regarding special waste from DASWTC, Provides alternate disposal method for hazardous material and provides funding for educational activities. 8. Recvclinq_Site Expansion Provides an interim step until a materials recovery facility can be brought on line. Requires separation activities and is available to both commercial and residential customers. i A7193C/3 r f r i 201, e MEMO Tol Rick Svhela, Deputy City Manager Fromt James R Thomason, Assistant Chief i Dater August 6, 1993 Rol COMMUNICATION NEEDS FOR THE FIRE DEPARTMENT With regard to the information requested by the Council on 3 August, 1993 we respectfully submit this report. First to address the item of pagers used for recall of off duty personnel. We currently have seventy-six high band voice pagers with seventy-three issued to our personnel which equates to 82.9% of our operations staff, the administrative personnel all use digital pagers which is a more flexible system for our purposes. Even though we do not have an immediate need for the additional pagers we believe it would be advantageous to keep the three extra pagers held in reserve to accommodate repairs to units issued and for issue to new personnel when necessary. The second item to look at is our mobile and portable radio needs. We currently have mobile radios in all of our vehicles except Engine 8 and our Rehab Truck. We are using hand held portables for these vehicles when they are needed. Ideally we should have mobile radios in every fire department vehicle. We presently have two hand held portable radios in seven (7) of our front line units and one hand held on seventeen (17) of our other units. This gives us a total of thirty-one portables for the department. in summary we have twenty-five mobile radios and need one for our Rehab unit. We have thirty-one hand held radios and for optimal readiness we need eleven (11) additional radios to give us two hand helds on each piece of fire apparatus and one for each staff position. It should also be mentioned that with the opening of Station Six on Teasley Lane we no longer have a "base" radio in the central Station. We should consider the eventual replacement of that control unit should we decide to use that building at any future date for fire operations. The Motorola Mintar Voice Pagers used for recall of our operation personnel are $455 each. This years budget calls for the purchase of two (2) of these units for a cost of $910. Beyond these two : pagers we do not foresee a need to purchase more until we bring on additional personnel. The Motorola STX hand held radios, comparable to those in use in the department now, run $2,800. For the eleven units necessary to bring us to optimum levels the cost would be $30,800. Along with the expense of the radios we should consider an additional battery support system for these new units which would greatly enhance the life expectancy of our batteries. The cost for the battery support system is $1,995 and eleven extra batteries at $85 each would bring the total for the conditioner and batteries to $2,930. The cost for one Motorola mobile radio for the Rehab Vehicle would run $2500. This years budget package calls for the replacement of twenty-seven radio batteries at an estimated cost of $73.50 for a total of $1,984.50. These will replace batteries purchased in 1990 which, at that time, had a life expectancy of two years. The additional service life is quite possibly due to the battery conditioners we use to cycle our batteries with each month. In order to be operational at Central Fire station we would need to install a fixed radio or base station (control radio) to replace the unit currently in use at Station Six. The cost for this unit is $2,075. Figure 1 Item Number Cost Total *Motorola Mintar 2 $ 455.00 $ 910.00 *Replacement Batteries 27 73.50 1.984.50 Total Cost $ 20894.50 Cost for additional radio equipment: Hand Meld STX Radios 11 2080?.00 30,800.00 Mobile Radio 1 2,500.00 2,500.00 Control Radio (base) 1 2,075.00 2,075.00 Extra Batteries 11 985 00 935.00 Battery Conditioner 1 10995.00 1.995.00 Total Cost $380305.00 * These items are included in the 1993-94 budget and reflect bid prices. !Is feel that to effectively use call in personnel we must provide the tools necessary to work safely and efficiently on the fire ground. If you need further information please do not hesitate to call. JRT/lh a i ' Z1 I I i I i CITY of DENTON, TEXAS MUNICIPAL SUIL DING / 215 E. MCKIN,WEY / DEN TON, TEXAS 76201 14EMORANDUM TO: Mayor and Members of the City Council FROM: Jon Fortune, Management Services Administrator DATE: August 19, 1993 111 SUBJECT: FIRE LOSS COMPARISON The attached chart is provided in response to CouncilOs question regarding fire loss comparisons among Texas cities. If you have any more questions, please advise. Thank You. { JF:lb AFF006F6 8171666.8200 DIFW METRO 4342529 lu Fire Loss Comparision of Texas Cities Population of 20,000 and More (Figures are from 1991 Data From State Board of Insurance) Name of City population Fire Lost 1. Rosenburg 20,183 $ 6,978 2. San Benito 20,125 8,949 3. Round Rock 300923 11,983 4. Rowlett 23,260 14,921 5. Weslaco 21,877 14,723 6. San Marcos 28,743 19,463 7. Del Rio 30 705 8. League City 30 159 47,503 9. Mission ' 48,527 28,653 510157 10. Sugarland 240529 54,982 11. Duncanville 35,748 57,851 12. North Richland Hills 45,895 61,031 13. Euless 38,149 14. New Braunfels 63,788 27,334 64,541 15. Pharr 320921 69,547 16. Huntsville 27,334 17, Marshall 69,731 23,682 710076 i8. The colony 22 113 19. Haltom City 74,204 20, Lake Jackson 32,856 91,203 22,776 98 408 21. Kingsville 250276 ' 98,504 22. Farmers Branch 240250 1020014 23. Grapevine 29,202 103,184 24. Nacogdoches 300872 106t321 25. Conroe 27,610 26. Richardson 110,175 740840 131,222 27, University Park 22,259 28. Big Spring 23',093 135,670 29. Bryan 138,502 30. McKinney 550002 1570981 31. College Station 21'283 1690672 32. Lancaster ter 520456 1740028 33. Texas City 220117 1740594 34. Hurst y 400822 176,092 330574 178,832 35. Cleburne 220205 181,100 36, Killeen 63,535 1820305 37. LaPorte 27,910 190,822 33. Harlinge:, 480735 200,786 39. Paris 240699 2250980 40. Baytown 63,850 228,909 41. Edinburg 29,885 2300794 42. Sherman 310601 2360130 43. Victoria 55,076 2440187 44. Odessa 89,699 2530228 45. Temple 46,109 273,573 46. Greenville 23,071 319,604 47. Lewisville 460521 3200158 Name of City Populatign Fire Loss 48. McAllen 84,021 349,715 49. Mesquite 101,484 350,351 50. Texarkana 31,656 359,279 51. Galveston 59,070 3960394 52. Brownsville 98,962 413,106 53. Midland 890443 432,652 54. Port Arthur 580724 454,441 55. Lufkin 30,206 5260392 56. Denton 660270 5380708 57. Lubbock 186,206 586,498 58. Plano 128,713 624,071 59. Grand Prairie 994616 6690750 60. Abilene 106,654 696,189 61. Corsicana 22,911 716,271 62. Wichita Falls 96,259 746,748 63. Pasadena 119,363 772,803 64. Carrollton 820169 7830212 65. Denison 21,505 847,400 66, Longview 700311 857,743 67. Beaumont 1140323 895,528 68. Amarillo 157,615 110310379 69. Irving 155,037 101424413 70. Tyler 75,450 10247,170 71. Corpus Christi 2570453 1,323,937 72. San Angelc 84,474 1,360,210 73. Laredo 122,899 10672,854 74. Arlington 2610721 106760266 75. Garland 180,650 1,979,283 76. E1 Paso 515,342 2,3960560 77. Austin 465,622 400620145 78. Fort Worth 447,619 4,206,999 79. San Antonio 935,933 4 257 166 10. Dallas 1,006,877 61226,350 C:. Houston 1,630,553 9,173,260 i Y 1 I d 22, CITY of DENTON, TEXAS MUNICIPAL BUILDING / 215 E. MCKINNEY / DENTON, TEXAS 76201 MEMORANDUM DATE: August la, 1993 TO: Lloyd V. Harrell, City Manager FROM: John F. McGrane, Executive Director of Finance SUBJECT: DISABLED PERSONS EXEMPTIONS Per the Mayor's request, attached is information regarding the Disabled Persons exemptions. If you have any questions or Comments, please advise. JFMcc:af Attachment AFF006FI 8 f 7/566.8200 D/FW MErPO 434.2529 k CITY of DENTON, TEXAS MUNICWAL BULL DING / 215 E. MCKINNEY / DENTON, TEXAS 76201 MEMORANDUM DATE: August 10, 1993 T0: Harlan L. Jefferson, Director of Treasury Operations FROM: Vic Schneider, Tax Technician SUBJECT: DISABLED PERSONS EXEMPTIONS The Denton Central Appraisal District reports that one hundred and twenty-six (126) persons would be eligible in the city of Denton. Most entities in Denton County granting the DP exemption, grants a $10,000 exemption. School Districts are required by State law to grant the $10,000 exemption. Amount of Number of Effective Amount of Exemption Exemptions Tax Rate Tax Reduction* $ 1,000 x 126 x .749 per $100 = $ 944 20000 x 126 x .749 per $100 = 1,887 3,000 x 126 x .749 per $100 2,831 4,000 x 126 x .749 per $100 3,775 50000 x 126 x .749 per $100 = 4,719 6,000 x 126 x .749 per $100 = 5,662 70000 x 126 X .749 per $100 = 6,606 81000 x 126 x .749 per $100 71550 9,000 x 126 x .749 per $100 = 8F494 10,000 x 126 x .749 per $100 9,437 *All figures rounded to the nearest dollar. Please advise if further information is needed. VS1af AFF006D3 81715668200 D/FW METRO 4344529 „r fi;, 23~ I I r r I CITY of DENTON, TEXAS MUNICIPAL BUILDING / 215 E. MCKINNEY / DENTON, TEXAS 76201 MEMORANDUM I DATE: August 19, 1993 TO: Lloyd V. Harrell, City Manager FROM: John F. McGrane, Executive Director of Finance SUBJECT: BUDGET COMPARISONS During the budget discussion at the City Council meeting on August 17, 1993, Councilwoman Brock asked about a comparison of the 1992-1993 dreary budget to the 1993-94 "cheerful" budget. The 1993-94 General Fund budget, as discussed in the Major Budget Issues Report, can best be classified as a maintenance budget that only marginally addresses service level weaknesses. There are a few areas of need that are addressed within the budget; however it cannot be classified as a "cheerful" budget. On the revenue side of the budget, there has been some relief because of two areas; the emerging economic recovery and fee increases. On pages 134-137 of the budget, there is an outline of the General Fund revenues. Some highlights from these pages are as follows: • Sales tax increase of $3110160; • Franchise fee increases of $21,948; • Ambulance fee increases of $81,461; • Administrative transfers (utilities) of $42,109; and, • Return on Investment (utilities) of $366,566. The General Fund revenue budget also includes an amount for collection of ad valorem tax receipts. Once again, the Major Budget Issues Report points out that the proposed budget was based on setting the tax rate at the effective rate. When setting the rate at the effective tax rate, the rate compensates for the loss in value. By setting at the effective rate, this allows for the same generation of revenue as in the prior year. Therefore, the net impact on the revenue budget would be zero. I would also like to point out that the certified roll from 1991 to 1992 decreased $59,582,302, which is a 3.05% decrease. The decrease from 1992 to 1993 was $32,125,919, or a 1.69% decrease. 8171566.8200 D/FW METRO 434.2529 r e Memo to Lloyd V. Harrell August 19, 1993 Page 2 On the expenditure side of the General Fund budget, there are three major areas of need addressed. One area is for a pay plan and benefit plan adjustment package. This applies to all personal services budgets in the General Fund. Although the budget does allow for a market salary adjustment and a pay for performance increase, it does fall short of the proposed full implementation of the Mercer Plan. The second area is in additional personnel. Pages 67-69 delineate the positions that are new in 1993-94. The warrant clerk, library clerk II and library page, receptionist ind public information officer are being paid for through a decrease in expenditures in other areas and have little or no overall impact on the total budget. The new positions added are for facilities management, which is to help in the addition of the Denton Municipal Complex and other buildings that have come under the responsibility of building maintenance. There is also a mowing crew for the North Lakes expansion which will be completed in the next budget year requiring mowing and maintenance of those facilities. The next area is the civilian jailer. We are adding one, which is far short of the number required for twenty-four hours a day, seven days a week maintenance. However, because of liability issues we feel it necessary to try and build tip to the necessary staffing level. The last area is the secretary in the city manager's office. Because of the work load, the budget will increase the position from three-quarter time to full time. In addition, pages 78-79 highlight the various areas of packages that have been included in the budget. Once igain, some of the areas have no affect on the General Fund, however; there is $353,045 in packages which includes such things as tuition reimbursement program, the position mentioned above, outside legal services and a number of other items. The major packages are discussed in the Major Budget Issues Report. In the utilities area, there is a net decrease in overall positions within the total utilities department, some areas have increased positions, but these have been offset by elimination in other areas. Rates have been recommended for increases due to the various areas discussed in prior budget discussions. There are major areas in the budget that could not be addressed because of limited resources. Hopefully, future economic growth will allow for these areas to be addressed in subsequent budgets. If you need additional information, please advise. JFHCGtaf AFF006F4 i J24 a k I I i city of DENTON, TEXAS MUNICIPAL BUILDING / DENTON, TEXAS 76201 / TELEPHONE (817) 5668307 Office of the City Manager MEMO RAN DUM TO. Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager DATE: August 19, 1993 SUBJECT: Budget Inquiry Regarding the Tax Rate At the Work Session of August the 17th, Council Member Cott asked that we indicate adjustments which we would recommend if the Council was committed to keep the tax rate at 71.80G per $100 valuation. Although I indicated at the meeting that the normal budget pror~%ss did not work in this manner and I thought such reductions could best be done by the policy makers, I have tried to comply with the request. I would add, however, that these adjustments are only alternatives which might be available to the Council, and that the budget is set forth in such a manner that other choices can be easily identified. Also, I would add that the budget has been put together In a very conservative fashion and additional reductions will cause a substantial effect on the service level for the Denton citizen. Hopefully, each of these service cuts will be examined in detail by the Council, and you will become confident that they are in the best interest of the Denton citizen before proceeding. Before speaking to the individual adjustments which could be possible, I need to spend a brief moment speaking about the past budget history of the city. As we have mentioned before, the 1993/94 proposed budget represents the fourth straight year that the city would have kept our tax levy at or below the effective levy. Because of this stance, the City of Denton is allocating approximately $176,000 less in property tax revenue for city operations than it did in the 1989/90 city budget. In addition to I 'i f~ Mayor and Members of the City Council August 19, 1993 Page 2 this lesser amount, inflationary impacts and service enhancements have been accommodated within the operating budget of the city. I have attached a detailed financial breakdown from the Finance Department which illustrates this fact. I mentioned the past favorable city budget/tax history because we are the only local taxing jurisdiction which can make the claim about holding to the effective rate. Thus, while the citizenry is been about their whichihastcausedethishincrease. hasconcern Denton expressing Hopefully, we can all tell the message more clearly that the City of Denton has budgeted/taxed in a very responsible fashion during these economic lean times. With that backdrop, let me mention the reductions which could be made in order to reach a 71.80Q rate as opposed to the recommended rate by 13.14 per would $100 effective t necessary toereduce 4the proposed achieve valuation. This would translate into having to find additional to 2share the impact. areas would hsome ave $ revenue cuts or achieve thisgoalr,hseveral enhancements First, as I mentioned on the 17th, one should review the budget packages which are funded in the 1993/94 proposed budget. These packages are outlined on page 78 and 79 of the proposed budget. If one concentrates on the numbers in the "Year 1 Net After Transfers" column, one can determine the additional expenses incurred by the General Fund as a result of these packages being included in the proposed budget. In order to gain the amount necessary, one could eliminate all programs which have a dollar impact starting with dropped 5.6250, I Electric have underlined rthothe e airport, packages whichowouldnbe down under this scenario on the attached sheet. These total $342,689. To that amount, one could add $75,000 from an adjustn.9nt to the compensation program. This could be taken from the incentive plus area, salary or retirement accounts. Other adjustments which could possible 65 exemption from $20 c000 to $21,000. This recommendation the Over would generate some 518002. Also, one could include, and should include in any type of final budget reconciliation, the $13,196 the city will increase for small receive amount capita necessary, $112, city 868, ambulance service.inThehremaini per could be achieved by adjusting upward some of our revenue estimates and/or reducing our fund balance below that recommended within the proposed budget. These changes are summarized below: x I Mayor and Members of the City Council August 19, 1993 Page 3 $ 181,311 Amount generated by each It of property tax X 3.1 $ 562,064 To reduce to 71.80¢ $ 353,045 Year 1, Net After Transfer $ 10,345 Funded Packages which have net costs associated with them (2) $ 342,698 * $ 75,000 Adjust Compensation Program (Incentive Plus, Salary and/or Retirement) + $ 18002 Keep Over 65 Exemption at $20,000 vs. $21,000 + $ 13,196 Small City Ambulance Increase (17,595 x $.75) + $ 112,868 Adjust Revenue Estimates or Fund Balance $ 562,064 Again, let me emphasize that these are only some of the alternatives available to achieve a reduction of $562,064 and others could be made by the Council as well. On the other hand, I would emphasize that the proposed budget does retain the property tax levy at the effective rate. The county is also proposing at the effective rate and terming such a no tax increase budget. This is exactly the same situation that the city finds itself in. Finally, I would caution that implementation of several of the reductions listed above would have a great deal of detrimental effect on city service levels and should be evaluated thoroughly by the Council before proceeding. Mayor and Members of the City Council August 19, 1993 Page 4 I will be happy to respond to any additional inquiries the Council may have regarding this matter. Llo d V. Harrell City Manager LVH:bw AMM00335 Attachments p . p TAX RATE (EFFECTIVE vs. ACTUAL) AsseSSed Actual Actual Effective Effective Difference Year Valuation Tax Rate Tax Le Tau Rate Tan Le Actual/Effect 1986 1,820,463,940 0.5900 10,740,737 0.5280 9,612,050 1,128,688 1987 2,050,294,577 0.5928 12,154,146 0.5489 11,254,067 900,079 1988 2,138,360,945 0.5928 12,676,204 0.5870 12,552,179 124,025 1989 2,139,001,561 0.6183 13,225,447 0.6060 12,962,349 263,097 1990 2,036,603,285 0.6551 13,341,788 0,6553 13,345,861 (4,073) 1991 1,951,304,490 0.6851 13,368,387 0,7038 13,733,281 (364,894) 1992" 1,891,722,188 0.7180 13,582,565 0.7180 13,582,565 0 1993•' 1,859,596.269 0.7490 13,928,376 0.7490 13,928,376 0 Actual Eat % Tax Levy 0 O M I d S cooed 1986 10,740,737 6,604,776 3,880,655 97,00% 1987 12,154,146 7,640,182 4,064,300 97.00% 1988 12,676,204 7,847,053 4,442,571 97.00% 1989 13,225,447 9,103,513 4,414,258 97.00% 1990 13,341,788 8,938,707 4,286,800 97.00% 1991 13,368,387 8,999,670 4,218,212 98.05% 1992" 13,582,565 8,987,874 4,282,112 97,00% 1993" 13,928,376 8,927,296 4,652,871 97.50% " Estimate ueed for 1992 • 1993 Proposed Tax rate Is set at the Effective rate. 1 CITY OF DENTON GENERAL FUND RANKING OF SUPPLEMENTAL PACKAGES f 1993-94 PROPOSED BUDGET t.lovr Year 1 6~HtpA Grp ` Year 1 Yea( 2 Year 3 Package Nal Net Imm Impact Rank De01' Supp Pkg Poo After After After Alter Title Dept. Drvlalon Type Amount Rep Offsets Transferf Tra+esfen Transfers SUPPLEMENTAL PACKAGES PROPOSED FOR 1991-94. 60000 Side Boom Mower Drainage Water N 5.410 0 0 6 0000 WHO Control 0 0 0 Drainage Wafer N 24,674 0 0 0 0 0 a 0 6.0000 Term porarylSeasonal Position Drainage Water N 22.083 0,0 6.0000 Mowing Drainage Water N 19,985 0.0 0 0 0 0 6.0000 Motor Pool Savings 0 0 0 0 Police Police R 16,733 0,0 0 0 58750 Refurbish 2705 Engineer St Const N 10,982 0.0 0 0 5.8750 Mount Water Tank to 2670 Engineer St Const N 0 0 0 0 5$750 Pastore Utility Funds Facts I Facts t P 7,200 0.0 0 0 0 0 58750 Warrant Clerk Finance MumiCrt N 8,000 0,0 8'000 1,014 7,011 7,014 5,8750 Up-Grade PC 21'776 0.0 0 0 0 Finance ACtlinp N 976 00 976 6 0 58750 Medical Director Fire EMS P 0 0 S8750 Library Clerk II 6,000 0 0 0 0 0 0 S A750 Vehicle Repleeemenl Plann~ ISu~ SeN N 2.J 0 0 0 0 $.7500 eplau2852 9 specbon N 1,210 0,0 3,372 3,333 $,195 5,195 Engineer St. Palen N 0402 0.0 0 0 0 0 5,7500 Refurbish Existing Veh;olee Engineer St. Patch N 7,751 0.0 5 7500 New 12 Cu. Yd. Oump Truck Engineer 0 0 0 0 St coast N 51560 o a c o 0 0 5.7500 New Vehicle 2611 Engineer St. Patch N 4,626 5.7500 Replan 2620 0 0 0 O 0 0 Engineer St. Patch N 1,626 00 0 0 0 0 5 7500 Replace 2580 Engineer St. Patch N 5.7500 Library Page 0 6,001 0.0 0 0 0 0 ry' 0 Library Supp,SeN N 18,302 LO p 0 ' S 7143 Wang (PC-321) Computer EnQneer Engineer 0 0 N 2,532 0.0 0 0 0 0 $6250 Etectrlc Power Airport Airpon R 1,000 5 5000 PC to Mainframe Finance Purchasing N 800 0.0 1,0800 00 1.~D5 1,000 1,000 5 5000 Reup0onisl Finance Cunt Sere N 1,686 0,0 0 0 0 $.5000 Legal Assistance HumRee HUMRee N 0 0 0 0 5 3750 Repute Vehicle 1150 En0near En9'near N 28,000 0.0 28, t 1,024 11,024 t 1,024 5.3750 Overtime 1,3U 0,0 $ 564 64 2,466 2,466 Finance Tax N 622 0.0 622 622 622 522 5 3750 Consulting Services Info.Serv Admit) R 24,000 0.0 24,000 4 721 4,723 1,723 5.3750 Printer Maintenance Legal Legal R $ 2500 DMC 380 0.0 380 283 283 OperalionyMalnlenance FxMp1 FacMgt N 66,175 2,0 68,475 606 ,03? 60,032 60,032 52500 Increase CVA Elect. Funds FacMgt FacMg1 N 0,400 O.: 9,400 8,241 8,241 0,211 5 2500 DO ass IV Finance Purchasing N B00 0.; 5 2500 Water/Sewer Service 600 334 0 0 Fire Admits P 6.500 0,0 0 0 0 0 52500 WNineea Awareness Program HumRes HumRa N 19,000 0,0 19,000 14 5.1250 Phone-LongDistance Finance Inl,Audit N 7180 7,180 5.1250 Zoning Ordinance legal Legal N 200 0.0 200 109 109 109 5.0000 AmbulanceAsfueb.shing Fig EMS N 17,500 0,0 17,$DD 17,500 0 0 50000 Overtime Legal Legal q 0 5 0000 Rest. Adult Book Collection Library Adult Set) R 71 300 0,0 300 223 223 4.8750 customer Servk:e 528 00 11,526 14,528 14,528 14,52 Finance CustServ N 51906 00 5,906 0 0 0 O 4.8750 Tod9 for Fire Investigations Fire Prevenl,om N 4,060 0.0 4,060 4,060 4 8750 RPT Secretary to RFT Om Govt Gen Govt N 0 0 8,464 0.25 0,464 _5.545 4,14< 4,635 78 E .3 C, t 2r CITY OF DENTON y GENERAL FUND RANKING OF SUPPLEMENTAL PACKAGES 1993-94 PROPOSED BUDGET I.Low Year 1 Year f year 2 Year 3 ' 6-High Do. Groat Ill Net Net Im Package Dw Impact Supp Pk9 Pa Alter After Auer Alter Rank This Dept Welch Two Amount Ap CMSeU Transfers Transfers Transfers SUPPLEMENTAL PACKAGES PROPOSED FOR 7993-94. 4.7500 Surface Prep. Equipment Engineer Transo. N 1,212 0.0 712 712 2,424 2,424 4.7500 Civil Service Exams Finance M sc R 16,603 0,0 16.603 ti gat 15,263 15.283 41500 Copy Machine Finance Munich N 1,400 0.0 700 700 1,400 1,400 4.7500 Budget Printing Finance Finance P 2,667 0,0 2,667 1,459 1,459 1,459 47$00 GFOA Membership Finance Finance N 105 0.0 106 _p_ 51 37 41$00 North Lakes Athletic Crews Parks Mamlitrip C 62,000 1.0 62,000 62,000 62,000 62,000 4 6250 Radio Equipment Flro Admin N 31000 0.0 3,000 3,000 4.6250 Public Info Ofloof Con Govt Gen Goo N 0 0 20,000 1.0 ?0,000 20,000 20,000 20,000 4.6250 Portable Comm. Equipment Police Police N 12,800 0.0 12,800 t2,800 0 0 45714 Virus d Diagnostic Inlo.Serv Adm'rn N 11900 0.0 1,900 1.123 S9 4,$000 Telephone Finance Treasury A 1, 59 200 0.0 1,200 .2L 189 189 4 5000 , Bldg Codes Sec. for City Planning Inspection N 151 0.0 151 149 4.5000 Civilian Jailers Pollee Polito N 24,060 1,0 24,060 24,060 24,060 24.060 4 3750 Technican if FacMgt FacMg1 N 15,301 1,0 15,301 1'1414 28,$78 29,474 4,3750 Tug Paimbursement$04k Finance Msc R 4.3750 Network Card $60 0.0 560 ±S. 5115 Sts Planning inspection N 11250 0.0 1,250 1,236 445 u5 ill Travel and Seminar Library Aduh Sen P 700 0,0 4.1250 ADA Renovations 0 0 0 0 FacMgt FacMg1 N 10,210 0.0 19,210 18.841 0 0 ill Homework Center Library Youth Serv N 11500 0,0 0 0 4,0000 Restore Book Binding Fund Library SUPp.S4rv P 1,492 0,0 0 0 0 3.8750 Ill Bldg 6 Equip, Fund Library Admin P 0 0 0 36250 Travel and Seminar 726 0 0 0 0 0 0 Library Supp,Serv P 700 0.0 0 0 0 0 3 6250 Travel and Seminar Library Youth Serv P 700 0,0 0 0 0 3 1250 Adequate Network Backup Info.Serv Admin.Serv N 4,500 0.0 4,500 4_ 1,578 1,578 3.0000 library Maintenance FacMgl Fal N 4,000 0.0 0 iiii • North L4ka Parks Mairl C 13,300 2.0 13300 13300 13,500 13,SD0 I I Stil 1 11,3 436,366 353045 296,632 300,020 I I I I 79 L J25 i CITY OI DENTON, TEXAS MUNICIPAL BUILDING / 215 E. MCKINNEY / DENTON, TEXAS 76201 MEMORANDUM To: Kathy DuBose - Director of Budget and acccurtina Coerations 5rcm: Tom KlincF, Director - Human Resources Date: July 1, 1333 Subject: City Council - 1933/34 Major Budget Issues - Cuesticrs Kathy, this is in response to your request to provide information for City Council members questions on major budget issues related to Human Resources, The first question concerns the results of management implementation of the 1595!92 pay increases (average 2.6%) authorized by City Council, ^,verall, our managers and supervisors did an excellent jeb in administering their performance increase dollar; in a responsible and fair marrier. They were diligent n evaluating performance of employees in an ebJectlve `a_hion. Employees that demunstrated solid ccrtrrbutlns were regarded as such, and those that, in the managers' judgement, demonstrated higher contributions and performance were rewarded accordingly, In fact, of the $256,4n6 Performance P.atirg Increase rPPIi dollars. budgeted for non-Civil 5er~lce employees subject to the pay-Fcr- performance program, managers spent approvimately 6154 of the budget. we are develop uig a report that will indicate the 3ct-jal average increase percent granted. I will provide this as acart of my presentation for City :cuncll .)n the details of the pr_oosed 1992/34 Compensation and Benefits Prggr3m recommended in tn9 budget. The second question yoi,1 reatresteJ that I aodresa is whether Ae 3r3 planning to move more t_ward a managed health -are prcgr3m i,^ tre 1393,'91 Budget ;January 1, 1394 Health Irisararce Plan year . 4~tu311y, our current fu11/ insured health insurance program, thrcugh ahiIadelphia Life Irsur3n:e :crrpar) (PAL!:'?1, 's a managed care prrgram. That is, we nave drs.our)ted re)iiburse-A!" arrangements Nrch the •ietw:rl of health -are prc,/ides 1.:sc:rtals, doctors, mental r-ealth providers, ne hake fa.criole p:r,rrer' ircenti),e5 G-p3ytn <_rt5, Je'i'act'blea, sut-of-I;oclet ma-irri rns. etc,) for employees and depencents t: -ie this net'.vork: 3••,d, 'ea-e 3r9 disincenti,?s for ?rt'plc;ees and dereoderits use of meJ+:.a'. prt;i,er; ol.+ts•d? tr'e oetA'cr~. In 3dditicsr, :.jr plan require? -o~.ereJ mem~t),?- tc pre--ertif/ 9n, in-oatisnt h'_Sp't31 Sta. 3r~3 mental h•ealtr, t-?3tmert, 81715668200 DIFIN METRO 434.2529 A 7 t '•r~'J '~'U'p7~a t )j !J,3J- F'J'~i°` i_z.•.. .'i°3t" ~r'? P336 43r, Mill •ie k@ 3re cu rrorltl! rerj r jf i.', rtG iy• ♦y-. Ga.L:'.'J ^3r rp i.vi • r r t))~ rem ,~31 atej trl at n? N' raFtr-,eyOUf re- "31 ar TGleTetl!1rlg 3 3hd'° 3 r r3r-jerer. red - Gdl '7erc Tt, 1? ^i 11, •r' 31? r M e', th, ~';d 7r''. ]1 re 'i37i1 (3 3 jr .'1p 'Df ~r 1'n3''J C3r.~ ryc 3..s ,r.. j. eirL) ee? irl',J je Cer%jert N7Uld Ira rea-J', red :r t8it prtor rw:a•vlrlg 3ra fr:rn 3 SC9-1311St, Tilts d::pr03GYj tniID l emerlt 3 r^._re 37grc-sst.? .ittl'=3ticr re'ileA feature tc the I , 'Jr rent m3r,,A'ed ,are i AreCts :f tre he3ith iT,sur3rlGe Crcgr3rn. Gle3se le: re lw, ei tf O 'J ved far^h-r I nf crrr,3t 10• cr 3 1:c'rlt i 3riF1a_.~,~ , T':m r1C4 lefty ktcle3t - E•acuti.e 01ro,tcr - ~iSEG drreml1,t_ r 2~l rt L~ CJTy of DENTON, TEXAS MUNICIPAL BUILDING / 215 E• MCKINNEY / DENTON, TEXAS 76201 M E M O R A N D U M TO: Kathy DuBose, Director of Accounting/Budget Operations FROM: Rich Dlugas, Director of Parks & Recreation DATE: July 1, 1993 SUBJECT: UTILITY FEE. - - It is projected that annual utility costs to light the new softball and soccer fields at North Lakes Park will be $17,000. If a $3.50 fee per season is charged to all athletic participants utilizing City facilities, this cost could be recovered. It would be up to each athletic association to determine how they would pay the City for the utility fee. This could be done through fund-raisers, increased fees, or a combination of both. Rich Dlugas, Director of Parks and Recreation 8171566.8200 D/FW METRO 434-2529 i a 27 S i CITY of DENTON, TEXAS MUNfCIPAL BUILDING / DENTON, TEXAS 76201 / TELEPHONE (817) 566.8307 i~ Office of the Clfy Manager M E MO RA N D UM DATE: June 30, 1993 T0: Lloyd V. Harrell, City Manager FROM: Rick Svehla, Deputy City Manager 28 SUBJECT: Questions Council Raised on Budget Issues Last night at the Council meeting, there were two questions that were pertinent in areas where I am involved. The first of those was a question on subscription service for the ambulance. So far, basically through word of mouth and som9 individual distribution of information at nursing homes, we have 192 individuals or families signed up for the service. In August we plan a mass distribution of information. We expect about an additional six to seven hundred families or individuals will sign up for the service. We have estimated approximately $28,000 worth of revenue in this coming year for the subscription service. The second question waz, by Council Member Chew. Ho asked for the difference in per capita cost between small city residents and City of Denton residents for Emergency Medical Service (EMS). Assuming all revenues are subtracted from the EMS budget, i.e. fees, County contributions, and small city contributions, that leaves approximately $513,000 to be borne by Denton citizens. Using a population of 66,270, that means our per capita charge is $7.74. Small cities after all the reductions, are currently paying $2.75 per capita. I would stress that these two per capita figures are based on populations of 66,270 for the City of Denton and 17,595 cumulatively for the small cities. These figures are from the 1990 census and they were the figures used for the allocations by the County and the small cities last year. If you or the Council have further questions, I will be happy to try and ansker Rick Svehla Deputy City Manager AMM002FC CITY Of DENTON, TEXAS MUNICIPAL BULL DING / 215 E. MCKINNEY / DEN TON, TEXAS 76201 MEMORANDUM DATE: July 1, 1993 TO., Lloyd V. Harrell, City Manager FROM: R. E. Nelson, Executive Director SUBJ: Recycling Program Costs In response to questions from the Council at the "Major Budget Issues" presentation last Tuesday regarding Recycling Program Costs, we will provide an indepth discussion of that at our budget presentation, However, I am including a back-up document that was prepared during our budget presentations to the Public Utilities Board (PUB) in April on this issue. This document lists each of the additional recycling program budget issues and their cost. Also attached is the Solid Waste Pro Forma which lists total expenses of the recycling programs at $397,0000 with product sales providing $249,000, residential customers assisting with $128,000 (71¢ per month, 6.34 of residential rates) and commercial customers assisting with $20,000 (0.821 of commercial rates). There may be some refinement of the allocation as we continue to redefine which group of customers should assist with particular aspects of the recycling program, Respectfully, R. E. Nelson, Executive Director of Utilities recyclh701.mem 8171666-82CO D/FW METRO 434.2529 r x 1a-Jun-93 SOLID WASTE 09 21 AM 1$ x 10001 ACTUAL BUD^,ET ESTIMATE FY FY FY FY r 199; 1993 119) 194 t999S, i~3Q 1997 t9'. Operating Revenue; I Resldenbal $1,611 11,599 $1909 $2.036 $2,167 $2296 12,366 $2,474 2Commercial 1.751 2,265 2210 2,430 2.600 21112 2.977 3,105 3 Laroldl 199 tie 1$7 212 243 206 300 330 A 0 0 0 0 0 0 0 0 Roc chn 1 11 12 w ut m w 5 Total peranng Revenue $3,765 14201 $4,924 $703T $0202 35,003 $5423 $6.261 Other Revenues % 7 Residential 41 45 45 33 36 30 37 3a 6 Commercial 45 0 0 0 0 0 0 0 9 Landfill 0 0 0 0 0 0 0 0 0 Administration (Grant) 0 37 37 t 0 0 0 0 1 Recycling 0 0 0 U 0 0 0 0 2 BeaubhcabOn (631) A Q A 3 1Q A 12 U 3 Total Operatng & Other $3,067 $4.373 $4,416 4,972 $5.306 $5,040 $3.970 116.310 Coyatina Expenses 4 Pay1011 $1,733 $1,1100 $1,756 $2,021 $2,102 12,166 12,274 $2,365 S Supplies 202 403 357 412 426 437 460 464 0 Maintenance 404 Soo 407 $37 $04 $02 021 602 7 Services 605 669 eel 11016 1,000 1,122 5,170 1,98' a Insurance 61 $3 36 40 47 49 SO L 9 Sundry 1 loa 109 126 132 130 140 144- !0 Other 3 3 3 3 3 3 3 3 !1 Other 0 0 0 0 0 0 0 0 !O Fixed Assets 26 156 ISO 131 111 149 93 ee !1 Bad Debt 36 23 23 24 2 24 24 24 !2 Contnbubon Motor Pool 0 0 0 0 0 0 0 0 1 other Q Q Q Q Q Q 0 Q !4 Total Operating Expense $3,224 $3,566 $1396 $4,321 $4,477 $4,000 $4,634 $3.030 15 Net Operating Revenues $541 $703 $720 $11106 $766 $904 $1000 1111,232 Nonooafatana tRevenuut Exoenus !6 Operating Interest ($2) ($13) ($13) ($21) ($21) ($21) ($22) ($22) :7 Transfers In (931 (59) (59) (101) (103) (IDS) (t07) (109) :6 Debt Service 193 165 Ids 179 259 491 921 661 !9 Repay LT Debt 0 SO 50 SO 100 too 100 100 10 Other 0 0 0 0 0 0 0 0 it Other 0 0 0 0 0 0 0 0 12 Other 0 0 0 0 1 0 0 0 0 13 Landfill Closure/Debt FIV 0 14S 145 145 145 143 145 O 14 Administrative Transfers 35M5 M 10 m 4im 43.4 !3 in i5 Total Nomoperallng (Rao $457 5646 $046 $1543 Me $1,030 $1,473 $1,301 i6 Expenses 3,061 4,236 4,244 4,065 5.203 5,729 64307 6,330 J? Net Income Cash Basis LM Im nu 1z fa Non-Operating interest 0 0 0 23 1104 143 ' o~ 0 ,9 Fixed Assets 26 156 155 131 111 149 93 0f $0 Debt Principal 123 124 124 127 142 196 267 ;6. III Depreciation M-3) Lev ZJ4 Mai t90 (L2 J2 (3021 L4Loja ~ 12 Net Income Full Accrual {A 1w U9 nu UA 153301 LUy 13 Debt Coverage 3.46 4.31 4.50 3,52 2.67 1,41 1.10 1 24 I t6-Jun-9; AECYCLING C9 20 AM $ X I U00) ACTUAL BUDGET ESTIMATE FY FY FY FY FY ?34.2 144 LM 194 1995 LM 1997 144§ 1 Pounds Clear Glass 0 0 0 0 0 0 0 C 2 Paunds Colored Glass 0 0 0 0 3 Pounds Plastic C 0 0 0 0 a a o a o 0 0 a Pounds Newspaper 0 0 S Pounds Aluminum 0 0 0 0 0 0 0 0 6 Pounds Cardboard 0 0 0 0 0 0 0 0 Revenues 7 Curbside 4' 11 1 0 0 0 0 0 4 Nonturtsrda 0 0 12 07 67 47 67 07 9 Res. Product 0 0 0 34 37 3a 39 30 .0 Comm. Product 11 Res . Yard Waste 0 0 0 72 73 75 70 78 12 Resdanbal 1S 77 78 80 1 0 0 0 126 122 132 142 152 + Total 3 Q 4 Q 04 24 23 40 Recyehnq Revenue 4 it 12 9 304 408 424 440 Ooerabnd Exdeneu 16 Payroll 0 0 0 129 134 130 140 150 8 Suppliaa 0 0 0 38 39 40 41 4a I? MelnlenNCf 0 0 0 32 34 35 37 30 " ervocea 0 0 0 124 130 137 144 151 ,4surance :3~Sundry C ; 0 4 3 S S 8 !t Other 0 D 0 0 0 0 0 0 !2 Other 0 0 0 0 0 0 0 0 13 Fixed Assets 0 0 0 70 52 52 52 52 !4 Bad Debt 0 0 0 0 0 0 0 0 VacauonlS ck 0 0 0 0 0 0 0 0 !a Other 4 9 Q Q 9 Q 4 4 1 Total Operating Expenses $0 so s0 $397 $394 $408 $424 $440 Nonop~raun0 (Rovenuesf F ,xcenofs !S Interest (630) so so so s0 so so s0 s0 9 Other 0 0 0 0 0 O 0 0 +o Debt Service 0 0 0 0 0 0 0 0 11 Repay LT Debt 0 0 0 0 0 0 0 0 12 Adm n Transfers GO 0 0 0 0 0 0 0 0 0 Admin transfers CS Adml 0 0 C 0 0 0 0 0 14 Othv 0 0 0 0 0 0 0 r 0 IS Other 0 0 0 0 0 0 0 0 A Other Q o 0 9 0 17 Total Nortopill (Raver s0 $0 so s0 s0 s0 30 $0 8 Expensea 0 0 0 397 394 40a 424 440 19 Net Income Cash Bass U la la 14 14 19 LM Aw 10 Non-Operabnq Interest 0 0 0 0 0 0 0 0 11 Fixed Assets 0 0 0 70 52 $2 52 12 ebt Principal 0 0 0 0 0 0 0 0 ,oprecubon q Q 9 0 0 4"'14et Income Full Accrual E M W M LU LU U2 Au t2 -T- ciry or aENroN, rlXA8 MUNICIPAL BUILDING / 215 E, MCKINNEY / DENTON, TEXAS 76201 M E M O R A N D U M TO: R. E. Nelson, Executive Director of Utilities FROM: Bill Angelo, Director of Community Services DATES April 27, 1993 SUBJECT: RECYCLING SUPPLEMENTAL PACKAGES The 1993-94 proposed budget for the Solid Waste Division includes several supplemental decision packages for additional recycling programs. Each of the packages have been developed on a st9nd- alone basis and are not dependent on any other packages for resources. Additionally, these packages have been presented as options for expanding the City's current recycling effort so that the Public Utilities Board and the City Council may select those programs in which the public has expressed interest. While each of the programs will stand on their own, there is a great degree of relativity among some of the programs. That is, the effect and efficiencies of some of the programs will be enhanced if related programs are also funded. For example, the Recycling Coordinator package, if funded, will enhance the impact and efficiencies of existing programs as well as future programs by focusing the efforts of one individual toward project goals. Similarly, the Maintenance Worker II package could enhance the Recycling Coordinator's ability to establish additional commercial white paper programs throughout area businesses by providing an individual to collect that material. The packages (programs) and their respective impact on rates as r included in the proposed budget are as follows: 1. Recycling Coordinator - (;440748) A4293C/l 8171566.8200 D/F4V ME rRO 434.2529 k 6y, v 2. Maintenance Worker II - ($29,227) 3. Separate Yard Waste Collection/Composting - ($841650) 4. Cardboard Recycling - ($32,974) 5. Plastics Recycling - ($381934) 6. Cable Swap/Reuse Network - ($51500) 7. Waste Oil Collection Expansion - ($9,900) 8. Recycling Sites Expansion - ($251280) 9. Citywide Curbside Recycling - ($128,069) In order to provide a little more clarity to the proposed programs, the attached report will attempt to summarize each program, estimate the program effects, project its impact on existing rates, assess its relativity to other programs and the City's Preliminary Solid Waste Master Plan, and provide a staff ranking for each program. It is important to note that program objectives revolve around the amount of waste diverted from the City Landfill (currently at 4.11) and avoided costs based on landfill life saved at $3.50 per cubic yard. Should you have any questions or comments on these issues, please let us know. Resppectfully, Bill- Angelo' i A4293C/2 f f PACKAGE OliRECYCLING COORDINATOR (;44,748) PROGRAM DESCRIPTION1 The Recycling Coordinator position will focus all of the responsibilities for the administration, coordination and promotion of the City's recycling and waste minimization efforts to a single individual. These functions are currently fragmented and handled on a part-time basis by four individu- als. The relative success of existing programs and all future programs hinge on thin position. Anticipated programs include establishment of Corporate Recycling Council and recycling efforts, weekly newspaper, television, and radio advertise- ments, weekly speaking engagements, formal public education programs, and establishing better markets for recyclable material, PROGRAM EFFECTS Increase in Waste Diversion 2% Increase in Average Price for Recyclables.... 30% Decrease in Waste per Residential Customer,.,..,,,, 51 Public Education Programs Implementeds,..ss,,..,,., 5 Advertisements Prepared and Placed 104 Speaking Engagements 18 Landfill Avoided Coat $38,707 RELATIONSHIP WITH OTHER PROGRAM Essential for the effectiveness and efficiency of existing future programs. COMPATIBILITY WITH PRELIMINARY MASTER PLANS Totally compatible; will accomplish many of the Plan's recommendations. STAFF RANKING] I A4193C/3 PACKAGE F#21MAINTENANCE WORKER II (529,2. 27) PROGRAM DESCRIPTION$ The Maintenance Worker II position will help the City comply with Senate Bill 1340 relative to the in-house recycling program which must be expanded to all facilities and include white ledger paper, computer print-out (CPO) paper, cardboard and aluminum, With tho transfer of the litter crew to the Commercial Division and their strict concentration on litter collection, the City's current program of collecting white ledger and CPO paper from 26 DISD schools, TWU, and a few businesses will be eliminated unless this position is funded, We anticipate that DISD and TWU will request collection from the City on cardboard and aluminum as these governmental agencies strive to meet the provisions of the Senate Bill. The position will also allow expansion of the white ledger and CPO paper collection at other businesses, PROGRAM EFFECTt Increase in Waste Diversion Rate,,,,,,,,003702% Increase in Whico Paper Collected 120 tons Increase in CPO Paper Collected 140 tons Landfill Avoided Cost,,,,,, $I,820 RELATIONSHIP WITH OTHER PROGRAMSi Critical for continuation of existing white ledger and CPO paper program and for program expansion, Necessary for expansion of City's in-house programs. COMPATIBILITY WITH PRELIMINARY MASTER PLANS Compatible as the position will allow partial implementation of the Plan's recommendation relative to up-front removal of most valuable waste products from the commercial waste stream, STAFF RANKINGI 2 A4243C14 i PACKAGE #31 CARDBOARD RECYCLING (!32,974) PROGRAM DESCRIPTIONI This package allows the City of Denton to begin a cardboard recycling collection program in the Commercial sector The program will be small scale initially with additional growth in business during the year. No new positions are required during the year. No new positions are required during this start-up phasel however, funds have been included for in- creased overtime, container acquisitions, transportation cost and program promotion. PROGRAM EFFECT: Increase in Waste Diversion Rate 10109% Cardboard Collected 744 tons Landfill Avoided Cost $50208 RELATIONSHIP WITH OTHER PROGRAMS: There is some tie with the Maintenance Worker II package (Package i2) if the City decides to handle cardboard from DISD. COMPATIBILITY WITH PRELIMINARY NASTIER PLANt This program is compatible with the Master Plan in that it attempts to provide for the up-front collection of one of the host valuable materials in the commercial waste stream. STAFF RAMKINGI 3 A4293C/5 ~f PACKA,E #41 SEPARATE YARD WASTE/COMPOSTING {584,6501 PROGRAM DESCRIPTION: This program will provide for the separate collection of grass clippings, leaves, and brush from the residential routes. Once collected, the material will be transported to an area near the landfill where the brush will be chipped in a tub grinder and the grass clippings and leaves will be debaggod. Once prepared, the material will be given to the Waste Water Treatment Plant for use as a bulking agent in their composting program. The program :ill require the purchase of a tub grinder and other expenses related to fuel, mair:tenance, program promotions, etc. Yard waste will be collected separately by existing personnel on Wednesday only. A new rate structure to support the program is proposed which involves a $4.00 per cubic yard charge for brush in excess of one cubic yard and S.50 per bag for all bags of leaves and grass clippings over six bags per household per week. PROGRAM EFFEM Increase in Waste Diversion Rate.... 0.08,4100, 81 Bulking Agent Generated.., 2,600 tons Mulch Generated 3,000 tons Landfill Avoided Costs $37,763 RELATIONSHIP TO OTHER PAOGRAMSs This program is essential to the beneficial reuse of sludge through composting. COMPATIBILITY WITH MASTER PLAN: Composting is considered one of the major disposal alterna- tives proposed by the Plan. STAFF RANKING: 4 A4293C/6 PACKAGE #51 PLASTICS RECYCLING ($38,934) PROGRAM DESCRIPTIONS This package will allow the City to include Type 1 and Type 2 plastics in ies recycling efforts. Collection will be provided through the satellite recycling centers and will require bailing prior to transportation to market. It is anticipated that shipment to market will be conducted by rail to an end user in Tulsa, Oklahoma, thereby maximizing the revenues received for the material while minimizing per unit transportation costs. Funds have been included for the lease purchase of a bailer, a pole barn to house the bailer, containers, transportation cost and other operating and maintenance expenses. Of all the requests receivnd from citizens for recycling programs, plastics recycling has been the most prevalent. PROGRAM EFFECTS Increase in Waste Diverelon Rate,,,,,,,,,,,,,,,,,, ,001361 Recyclable Plastic Collected,,,,,,,,,,,,,,, 92 tons Landfill Avoided $644 RELATIONSHIP TO OTHER PROGRAMSS Bailer may also be used for cardboard bailing= pole barn may be used for cardboard, white paper, CPO, and newsprint storage, COMPATIBILITK WITH PRELIMINARY MASTER PLANS Generally compatible with the Plan as plastic is a major item targeted in the Plan and collection is accomplished through collection centers. The bailer can also be used later in a processing facility while the pole barn may not hold future value to the total program. STAFF RANKINGS 5 A4293C/7 PACKAGE M CABLE SWAP/REUSE NETWORK (;5,500) PROGRAM DESCRIPTION: Under this program, citizens and businesses who have items which they no longer need but still have a useful life will be able to advertise the availability of the items for use by other citizens and businesses through the Government Access Channel Bulletin Board. Citizens and businesses wishing to claim an item can contact the City who will put them in touch with the item's owner. Products will be limited to those items that are not proposed for sale. Similar programs have been implemented on a statewide basis for industrial users but has never been implemented on a local level. Staffing for the program will be implemented through volunteers. PROGRAM EFFECT: Increase in Waste Diversion Rate Undetermined Products Advertised Undetermined Products Reused............................... Undetermined Landfill Avoided Cost Undetermined RELATIONSHIP TO OTHER PROGRAMS: This program could reduce special collection activities and household hazardous waste programs by providing a reuse avenue for paints and other items. COMPATIBILITY WITH PRELIMINARY MASTER PLAN: This program should be compatible with the Plan as it would not negatively affect any of the Plar's components and will promote public education on the reuss• of materials. STAFF RANKINGS 6 A4293C/8 PACKAGE $7: WASTE OIL COLLECTION ($9,900) PROGRAM DESCRIPTION: This package will provide for the establishment of two additional used oil collection sites which will probably be located at the McCormick Street and East McKinney Street fire substations. Funds are included for container acquisition, program advertising, and disposal of contaminated oil at a hazardous waste disposal facility. The program is aimed at eliminating the improper disposal of waste oil in storm drains and vacant lots. PROGRAM EFFECT: Increase in Waste Diversion Rate........... Not applicable Gallons of Waste Oil Collected 4,050 Landfill Avoided Cost Not applicable RELATIONSHIP WITH OTHER PROGRAMSs This package expands the existing waste oil collection program and is a component of the household hazardous waste progratirs. COMPATIBILITY WITH PRELIMINARY MASTER PLAN: Totally compatible. STAFF RANKING: 7 A4293C/10 PACKAGE #83 RECYCLING SITE EXPANSION ($25,2901 PROGRAM DESCRIPTION1 This package will provide for the development of two addition- al recycling sites to be located in Northoast aad Southwest Denton, thereby providing coverage in all :our quadrants of the City. The new sites will relieve the two existing sites from some usage and will increase eitizfn partictpet.ion due to convenience. Funds will cover the cost LL addttior.al contain- ers, surface improvements, signage, and advertising. PROGRAM EFFECTt Increase in Waste Diversion Rnte .004761 Additional Newsprint Collected 280 tons Additional Glass Collected.... 32 tons Additional Tin Collected.... 8 tons Additional Aluminum Collected 1 ton Landfill Avoided Cost $4,494 RELATIONSHIP TO OTHER PROGRAMSI This package expands our existing programs for collection of newsprint, glass, tin and aluminum. COMPATIBILITY WITH PRELIMINARY MASTER PLANT This package was suggested in the Plan as an interim step for the processing facility. STAFF RANKINGi 8 A4293C/11 PAP,KAGE i9: CIJYWIDE CURBSIDE RECYCLING (;128,069) PROGRAM( DESCRIPTIONS This pcckage will provide for the curbside collection of recyclables from all residential customers in the City. The proposed program has been structured to cover a 751 participa- tion rate on the part of our residential customers. Funding has been Included for three driver positions, three recycling trucks, 11,500 sets of stackable bins, fuel, maintenance, advertising, and transportation to market costa. The program will provide twice monthly collection service based on a 601 set-out rate. PROGRAM EFFECT: Increase in Waste Diversion Rate 2.21 Landfill Avoided Cost $10,385 PROGRAM REVENUESt Product Revenue....... $0 Residential Revenue... $118,057 $1.31 per month increase Commercial Revenue.... $0 RELATIONSHIP TO OTHER PROGRAMS( Eliminates the need for three satellite recycling centers. COMPATIBILITY WITH PRELIMINARY MASTER PLAN( This program is not compatible with the Master Plan, in that it dilutes the need for the processing facility and provides no avenue for commercial recycling. STAFF RANKINGt 9 A4293C/12 r,-FLC °(cie ha 2Q ] l L I MEMORANDUM DENTON POLICE DEPARTMENT ADMINISTRATION TO: Jon Fortune, Budget Analyst FROM. M.W. Jez, Chief of Police DATE: 8-4-93 SUBJECT: Civilian Jailers and Portable Handsets As a result of the budget hearings, two questions regarding police operations surfaced: 1. How many civilian jailers does the department need? 2. How many portable radios does the department need? The department currently has two jailers and one pending approval in the '93-'54 budget. It would take 6.5 persons to be able to staff the jail 24 hours daily. So, assuming the requested jailer in the '93-'94 budget is approved, the department would need at least three more jailers. At an approximate cost of $24,060 each, the budget would need to be increased $72,180 to fund the three additional positions. The question of portable radios is a more philosophical one in some respects. During the early 80's, the department implemented a take-home vehicle plan. The idea was to increase police visibility and to enable the rapid mobilization of the entire department. To augment this plan, the ideal situation would be to issue a portable radio to every officer. This would ensure that each officer always had a portable communication device and increase the accountability for the maintenance of the equipment. However, this would require purchasing 52 radios at an approximate cost of $3,000 per unit for a total of $156,000. The more immediate problem is that we have 20 radios that are available for patrol usage. Our minimum staffing causes eight officers to be on duty t any given time and more realistically we are deploying eleven officers at a time which depletes the available radios on hand to nine. In addition, we generally have one or two of the radios in the shop for maintenance at all times. Increasingly, we are working special events such as the Fry St. Fair, Spring Fling, Denton County Seat and Juneteenth celebrations which require additional radios, Yet, we only have 5-7 radios that are available. At the most recent Fry St. Fair, we had over 20 officers working and communication equipment for only five of those dep +yed. It certainly made things more difficult. I, Fy°iME1~ I would think, at a minimum, the department could use 23 more handsets at a cost of approximately $66,000.00. These sets could be assigned tc the department's tactical officers (15) and field Sergeants (8). Thii arrangement would dramatically increase the availability of handsets during special events such as those previously mentioned. Respectful ` Michael J C ief of Police Denton P lice Department 221 N. Elm Denton, Texas 76201 M ~ItiS. j 30 f i t . ..~r A V i CITY of DENTON, TEXAS MUNICIPAL BUILDING / 215 E. WKINNEY / DENTON, TEXAS ,76,>01 i MENORAN7,UM DATE: August 5, 1993 TOt Jon Fortune, Budget Administrator FRONT Jerry Clark, Director of Engineering b Transportation Street Paving questions 1993-94 Budget There were several questions raised during the City Council work session on August 3, 1993. The questions related to our plans for the 1993-94 operating budget and the streets that will be considered for the $125,000 Solid Waste transfer. The s that $$375to0p0atoftachedthelsitstanddetaardils the cation.wilTheebpa.,ncesioesptooxiyfor patching, sidewalk and curb repair, and participation in the utility line replacement program. for the Solid The bottom attached list provides a listing of the streets that can be selected Was constr cted in 1994-95 rare you can see,Tthe proposed totalditas a normally been the name each year. With the increaaes in the asphalt bid that was justmreceived, we estimate this will pave approximately one-third of that list based on square yardage or 34 blocks. We mentioned that we are spending all the funds allotted for street repaving by aslMaschhBranch Roadtin 1990, Jthi imschristeloRoaduint199complete ,and Nobond projects ttingham in 1992, This year we will be completing bond projects such as Hayhill Road, Spencer Road, 1 and lread als removalefor the VisuallArt$ proj• t. N ®s don'tnanticwl to an did all the concrete the additional repaving and the bond projects listed above problems completing Please advise if you need further information, rr C a ~ ` AEE0029A/10 8171566.8200 D/FW METRO 434.2529 1993-94 Angelina Cul de sac Angelina Bend 767 Angelina San Gabriel San Gabriel 5,983 Anna Channel Panhandle j Aileen Panhandle 1,650 Cordell 1 6,010 Bryan Oak Scripture 3,195 College Bell Frame 2,088 Dennison Sherman US 380 1,260 Dolsun Ft Worth Drive East End 1,118 017 Egan Malone Bryan Greenlee Avenue C Knight 2 1,278 Greenlee Knight 135 Service Rd 1,523 Headlee Hinkle Bolivar 1,047 Highland Welch Bernard 3,453 Highland Bernard Carroll Blvd 4,133 Hopkins Drive Dallas Drive East End 6,063 Kings Row Stuart Sherman 6,100 Mc,equite Headlee Windsor 3,820 Mimosa Bolivar Hinkle 11,674 Mission James East End 4,384 Mozingo Oaktree Tyler 9,453 Prairie RR Tracks Welch or Ave h 14,238 Sam Bass Londonderry 135 5,384 Santa Montica Hobson E1 Paeeo 9,472 4 Sawyer Oakland N. Locust 1,725 it Second Locust Elm 859 Sunset Bolivar US 380 7,818 Sun Valley Stuart Atlas 2,417 Tallfarro Locust Elm 660 TOTAL SY 119,589 1991-95 Auburn Parkside Malone Avenue B 4,967 Maple Eagle 1,700 Avenue 0 Prairie W. Hickory 5,520 Avenue H Prairie W. Hickory 5,480 Bernard Hickory Eagle 7,345 Bradley Sena oak 3,418 j Central Highland Eagle 3,410 Heather Lane Stratford Oxford 7,716 Hickory Austin Bell 7,200 Hickory Bell Railroad 3,065 Kingewood Londonderry Cul de Sac 762 Linden Malone Bonnie Brae 13,866 Los Colinas Mega 135 1,854 Histywood Nottingham Woodhaven 8,143 Shawnee US 380 Mingo 7,653 Stonegate Pennsylvania 135 11,211 Sycamore Carroll Bell 7,536 Sycamore Welch sell 14,531 Wilshire Avenue D Avenue C 3,875 TOTAL 8Y 119,312 AECO029A I