HomeMy WebLinkAbout02-13-1996 S
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CITY COUNCIL AGENDA PACKET
February 13, 1996
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AGENDA 10erU60._
CITY OF DENTON CITY COUNCIL Apen~""'~~-
February 13, 1996 ~ 7
Closed Meeting of the City of Denton City Council on Tuesday,
February 13, 1996 at 5:15 p.m. in the Civil Defense Room of City
Hall, 215 E. McKinney, Denton, Texas, at which the following items
will be considered:
NOTE: THE CITY COUNCIL RESERVES THE RIGHT TO ADJOURN INTO
CLOSED MEETING AT ANY TIME REGARDING ANY ITEM FOR WHICH IT IS
LEGALLY PERMISSIBLE.
1. Closed Meeting:
A. Legal Matters Under TEX. GOVT CODE Sec. 551.071
B. Real Estate Under TEX. GOVT CODE .Sec. 551.072
1. Discuss the acquisition of property for expansion
of the City's landfill.
C. Personnel/Board Appointments Under TEX. GOVT CODE
Sec. 551.074
1. Consider and deliberate the appointment of an
Assistant Municipal Judge for the Denton Municipal
Court of Record.
2. Discuss and deliberate the duties and evaluation of
members of the Municipal Court staff and the
employment agreement of the Municipal Judge.
Work Session of the City of Denton City Council on Tuesday,
February 13, 1996 at 6:00 p.m. in the City Council Chambers of City
Hall, 215 E. McKinney, Denton, Texas at which the following items
will be considered:
NOTE: A Work Session is used to explore matters of interest to
one or more City Council Members or the City Manager for the
purpose of giving staff direction into whether or not such matters
should be placed on a future regular or special meeting of the
Council for citizen input, City Council deliberation and formal
City action. At a work session, the City Council generally
receives informal and preliminary reports and information from City
staff, officials, members of City committees, and the individual or
organization proposing council action, if invited by City Council
or City Manager to participate in the session. Participation by
individuals and members of organizations invited to speak ceases
when the Mayor announces the session is being closed to public
input. Although Work sessions are public meetings, and citizens
ha\:- a legal right to attend, they are not public hearings, so
citizens are not allowed to participate in the session unless
invited to do so by the Mayor. Any citizen may supply to the City
Council, prior to the beginning of the session, a written report
regarding the citizen's opinion on the matter being explored.
Should the Council direct the matter be placed on a regular meeting
agenda, the staff will generally prepare a final report defining
the proposed action, which will be made available to all citizens
prior to the regular meeting at which citizen input is sought. The
City of Denton City Council Agenda
February 13, 1996 A:c~aftl^j_ r
Page 2
purpose of this procedure is to allow citizens attending the
regular meeting the opportunity to hear the views of their fellow
citizens without having to attend two meetings.
1. Presentation of the Comprehensive Annual Financial Report for
the year ended September 30, 1995.
2. Receive a report and hold a discussion regarding the results
of the 1996-97 City Council budget p-lority questionnaire.
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3. Receive a report and hold a discussion regarding the use of
South Lakes Park for a new D.I.S.D. middle school site.
4. Receive a report and hold a discussion regarding the amendment
of ordinance 95-180 changing the SR and SRW rates for
residential wastewater service to establish a new rate
schedule.
5. Receive a report and hold a discussion regarding the City
Council and City Manager appointments to a Diversity Task
Force and the process for the work of the Task Force.
6. Receive a report and hold a discussion regarding the addition
of the Pledge to the Texas flag to the City Council meetings.
7. Receive a report and hold a discussion regarding an amendment
to the Council's Rules of Procedure relating to "calling the
question".
8. Receive a report, hold a discussion and give staff direction
regarding a possible meeting and/or dinner with Bruton Smith
for a report on the Texas Speedway.
Following the completion of the Work Session, the Council will
convene into a Special call Session in the City Council Chambers of
City Hall, 215 E. McKinney, Denton, Texas at which the following
item will be cu„sidered:
1. Consider and accept the resignation of the Assistant Municipal
Judge and appoint an Assistant Municipal Judge for the Denton
Municipal Court of Record.
2. Official Action on Closed Meeting Items:
A. Legal Matters
B. Real Estate
C. Personnel
D. Board Appointments
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City of Denton City Council Agenda ti~end~ hc~
February 13, 1996 n
Page 3---~c~
C E R T I F I C A T E
I certify that the above notice of meeting was posted on the
bulletin board at the City Hall of the City of Denton, Texas, on
the day of 1996 at o'clock (a.m.)
(P.m.)
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CITY SECRETARY
NOTE: THE CITY OF DENTON CITY COUNCIL CHAMBERS IS ACCESSIBLE IN
ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE
CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE
HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN
ADVANCE OF THE SCHEDULED MEETING. PLEASE, CALL THE CITY
SECRETARY'S OFFICE AT 566-8309 OR USE TELECOMMUNICATIONS
DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO
THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH
THE CITY SECRETARY'S OFFICE.
ACC002E8
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CITY OF DENTON, TEXAS MUNICIPAL BUILDING • DENTON, TEXAS 76261 • TELEPHONE 8 17-566-8309
Office of the City Secretary
MEMORANDUM
DATE: February 8, 1996
TO: Mayor and Members of the City Council
FROM: Jennifer Walters, City Secretary
SUBJECT: Comprehensive Annual Financial Report
The Comprehensive Annual Financial Report will be provided to you
under separate cover.
e nifer alters
i y Sec tary
ACCO
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"Dedicated to Quality Service"
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CITY of MKTON, TEXAS MUNICIPAL BUILDING ~ 215 E WKINNFY v DENTON, TEXAS 76201
(817) 566-8200 • DFYY METRO 434.2529
MEMORANDUM
DATE: February 9, 1996
TO. The Honorable Mayor and Members of the City Council
FROM: Jon Fortune, Chief Finance Officer
SUBJECT: RESULTS OF THE 1996-97 BUDGET PWORITIES QUESTIONNAIRE
Please find attached the results of the 1996-97 budget priorities questionnaire. Responses from
each questionnaire have been tabulated and ranked from highest to lowest by priority of response.
The average score column reflects the level of effort indicated for each service area. Use the
rating scale at the top of each page to interpret the average score, You will also find attached a
summary of your responses regarding specific policy issues.
Please let me know if you need additional information.
"Dedicated to Quality Service"
INRESULIS OP 771E CITY COUN @crdi 1::,-~
1996-97 BUDGET PRIORi77ES QUES'1'1 NAI]RUS
-E2-:;;x
NOOTDOON 0
mxhf Tz NxxExT Finar I
SUWAMIAUT a14NUCE CVXWM W turf
aEDU7 CURROlr EYfOlT 1
OONTDNE R71alm wmRT 0
DwRRAM ana®rr MOST r
lUWrANN4[1T D/CIEASE GvalfNT EppOlT 0
DUMAT7 NEM ErmilT _ T
RANKED 8Y PRIORITY OF RESPONSE
STREET CONSTRUCTIONIREBUILDING 41 5.86 6.71
STREET MAINTENANCE/REPAIR 38 5.43 6.71
FIRE PREVENTION 38 5.43 643
EMERGENCY MEDICAL AMBULANCE 36 5.14 g 43
CRIME INVESTIGATION 35 500 629
POLICE PATROL 34 4.86 6.29
STORM DRAINAGE IMPROVEMENTS 35 5.83 6.14
INCENTIVES FOR ECO DEV AX ABATEMENT, ETC.) 39 5.67 6.14
LONG RANGE COMPREHENSIVE PLANNING 34 4.86 600
LEGAL SERVICES 26 4.33 6.00
INF1LL POLICY DEVELOPMENT 40 5.71 5.86
CHILDREN ORIENTED SAFETY PROGRAMS 38 5.14 Ism
JUVENILE JUSTICE SYSTEM 37 529 5.71
FIRE SUPPRESSION 35 5,00 5.71
COMMUNITY ORIENTED POLICING COPS _ 35 5.00 6.71
AUTO THEFT PREVENTION PROGRAMS _ 35 6.00 5.57
WORKFORCE DIVERSITY 35 5,00 5.43
MUNICIPAL COURT 29 414 629
RISK MANAGEMENT 27 4,50 5.17
UTILITY INCENTIVE LINES 36 6.14 5.14
AIRPORT DEVELOPMENT 35 5.00 6.14
DOWNTOWN REDEVELOPMENT (MAIN ST., ETC.) 36 5.00 6.14
RECREATION CENTER PROGRAMS 31 4.43 6.4
LANDFILL 29 4.14 5.14
HISTORIC DISTRICT PRESERVATION 34 4.86 5.00
YOUTH RECREATION PROGRAMS 34 4.86 5.00
UTILITY INCENTIVE RATES 34 466 s0(1
SENIOR CITIZEN PROGRAMS 32 4,57 5,00
PARKS MAwlNTENANCE (ATHLETIC FIELDS, MEDIANS, MOWING) 32 4.57 5,00
DEVELOPMENT REVIEW PROCESS 30 429 500
SOLID WASTE COLLECTION 29 4.14 500
WORKFORCE TRAINING PARTNERSHIP W/UNT,TWU,NCTC,DISD 38 5.43 4.86
DEVELOP UNIVERSITY RELATIONS RE: COMMUNITY POLICIES 37 6.29 4,86
EMPLOYEE TRAINING/DEVELOPMENT 33 4.7t 486
LIBRARYYOUWHILDREN'S PROGRAMS 32 4,57 4.86
RESULTS OF 11113 CITY COUN
1996-97 BUDGI3T PRIORIIIGS QUISTI kA•1k [3'~ _
NO Ol90ON
0
NILlxA78 CU{llOfT X7007 ~
OUWTAXnAUY OPDUO3 CU0IEN TIVPOOT =
OPDIXB CUXR§D T KMRT S
CONTINUE CURRENT EM&T 0
DOCN MS CURRENT MOOT 3
` WWAxlwLY MCMAM CURRENT 0FIORT 0
DUMMNL1'EMET T
RANKED BY PRIORITY OF RESPONSE
WASTEWATER TREATMENT PLANT 32 4.57
PERSONNEL RECRUITMENT 4'~
DRUG ASUSE)ENFORCEMENTPROGRAMS 32 4.57 4,86
WATER STORAWFIESERVES 31 4'49 4
PUBLIC TRANSPORTATION (SPAN, ETC.) 31 4'71 4.71
UBRARY PROGRAMS (IN GENERAL) 31 4.43 4'71
ELECTRIC SERVICE 30 4'57 4.71
INFO/DATA PROCESSING SERVICES 25 3,57 4.71
LOW 14 MODERATE INCOME HOUSING 32 on 4 S7
BUILDING INSPECTION 32 4,57 4,57
ENVIRONMENTAL HEALTH (INSPECTIONS, ECT.) 28 4,00 4.57
EMERGENCY PREPAREDNESS (MANAGEMENT) 4.57
CURRENT HOTELIMOTEL TAX CONTRIBUTIONS 28 4.00 4.57
TRAFFICSIGNAUZATION/ENGINEERING 28 4'7 443
EMPLOYEE PAY PLAN ADJUSTMENTS/BENEFITS 31 4.71 4.29
UTTER PROGRAMS 31 4.43 4.29
CIVIC CENTER MAINTENANCE 31 4.43 4,29
DEMOLITION OF SUBSTANDARD BLDG 30 4.29 4'2
9
HIGH WEEDSMEBRIS VIOLATIONS 30 4.29 4'29
NEIGHBORHOOD SERVICES (NICE, ETC.) 30 4'00 4'29
FANIMALCONTROL ARYAUDIOMSUALSERVICES 28 4.00 - 4'29
YCLING EFFORTS 30 4.29 4.14 30 ARYREFERENCESERVICES 4,29 4.14 4.29
26 4.14
INTERNAL AUDIT SERVICES - 28 COD 4 4.14 29
FBEAUTIFICATION (PARKS,FACIUTIES,MEDIANS 4.14 4,70
LGREENBELT SYSTEM PLANNING/DEVELOPMENT 31 4'43 3.71
NEW ATHLETIC FIELDS 28 4.14 3,71
NEW ATHLETIC PROGRAMS 28 4.00 3.71
UBRARYEXPANSION - - - 28 4.00 3.71
COMMUNICATIONSSYSTEN 27 3.86 3.57
SIGN VIOLATIONS 28 - 4.00 3.50
HICYCLE/NIKING TRAIL DEVELOPMENT 28 4.00 3.43
CONTRIBUTIONS TO HUMAN SERVICE AGENCIES 24 28 34.00 .43 .43 3.43
PARKING/TRAFFIC ENFORCEMENT 3,43
28 4.00 3,14
REiSULTS OF 711E CITY COUNCI :~•i 1':n tlwRe
1996-97 BUDGET PRIORITIES QUFSTION AyjtE
w onmm R
MtAO"TR CURUNT EFFORT E
SUNTEANT UT A®UXCURIMT EFFORT 2
REDacli CVRxwf[ EFFORT I
COWrDNE CURRIOCT EFFORT 4
UECREARR CURREWr EFFORT 7
RUWrAMIIAEI.T &CREAW CURRE ICTEFFORT F
DIMATE NW EFFORT 7
RANKED 8Y PRIORITY OF RESPONSE
PARK N NEIGHBORHOOD, COMMUNITY} 26 3.57 3.14
STREET SWEEPING 28 4.00 3.00
OTHER:
ALL CHAMBER OF COMMERCE'S 7 7.00 7.00
DEVELOP COMPUTERIZED COMMUNITY CALENDAR 7 7.00 6.00
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Bclowareapeef caetioaaordirectioeginatoStiffb
fmyiodivrdualCaratilmemberSto o en
- 97 aaaual budget. Cammeara included in bnclots Were: inserted byafafffor clan rcirroa purpoaet
For overviewof Budget gro wth in dollars, provide percentage increase figures comparin roand free year's ago. g p posed budget to last year's, two year's ago,
LAeaise, provide 1, 2, and S year percentage increase figures on personnel in each department and value of capital assets used
by/devoted to each department
In fill Policy Development
Concentrate on proper installation of new computers.
Proceed with Phase 2 of Police/pire/Coctrts computer system ASAP.
Increase amotmt/sophisticationofcity (link up with Universities, DISD, businers) information on into met
We need to go t out of the very forgiving world of Public Utilities and into the demanding performance world of private utilities.
Day Care Building
Begin the process of privatizing
Develop Job Training Programs
Develop computerised community calendar - up&ted daily.
Clive the new manager an initial pace of operating that allows himter to absorb the first time around.
Continue work to make TMPA more responsive to member cities and more efficient
Street Construction/Rebuilding
Continue working with atighborhood groups.
Move forward with developing bile/bike traaL
Workforce Diversity
Let the Council share in the moo thly &ancial statements, If we are to be true policysetters then it is not possible to set policy
without rmancial statements. Let this be the rust chance ever for a true partnership between policy and operatiom
Implement ('[Pprojccu - with as much emphasis as possible on visioning proposals,
Neighborhood services (N.LC.E.)
Accelerate development of neighborbood association and citywide council.
Support WorkforcOCommunity Diversity Task Force.
Move ahead on Economic Development Corporation and submit to voters 1R cent sales tax proposal.
Even greater concentration oa downtown.
Develop workforce training partnership with universities, NC C. and DISD
The answers to marry of these questions cannot be accurately given until we know the numbers involved with these questions Le.,
How many police patrols do we now have and how many does the depanmea I say we need? b) flow many reservoir galls s do we have
and how marry will there be needed? c) Without Dessie to tell us, how much expansion or contractors do we need ins; or part of
SPAN?
Make airport operation more professional
Low& moderate income housing
Support Denton Development Plan Citizen Task Force.
Review Fue/EMS equipment needs. Budget for any critical needs.
Bekw aro tpecifie actions or d' # ion given to stat7bf iadir dual Cauacilnrembert for at o at of the
f996-97snnual budgcL Coamcetrincluded in brackets sere Foserted bystaff fordirifiu
Expand Cable TV coverage of city activities - Planning & Zoning meetings, public forums, neighborbood meetings. Expand service
by adding small fee to monthly bill.
Children Oriented Safety Programs
This is only & 'touch and feel"exercise until rte actually deal aith some form of financial bate and projection.
Drug Abuse/Programs
In economic development area -Push developme nt of "brand image"- selling Denton as a unique commun ty, not just more of the
same.
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CITY of DENTON, TEXAS MUNICIPAL BUILDING, 115 E MCKINNEY• DENTON, TEXAS 76201
(817) 586.8206 • DFW METRO q1 9
CITY COUNCIL REPORT
DATE: February 8, 1996
TO: Mayor and Members of the City Council
FROM: Rick Svehla, Acting City Manager
SUBJECT: Use of South Lakes Park for
New Middle School Site
RECO?WRNDATiON: It is recommended that the City Council endorse in
concept the conveyance of a portion of South Lakes Park to Denton
Independent School District (D.I.S.D.) for tha
constructing a new middle school,
purpose of
havbeen diecusainpast several months, City and D.I.S.D. staff
South Lakes Park, g the possible siting of a new middle school on
dependent u on The development of the new middle school is
p on of a school bond program which is currently
being formulated by D.I.S.D. Although no formal action is re
at this time, it would be helpful if the City council would endorse
in concept this required
successful with its bond elections t heoCity Council w uld then be
asked to approve D.I.S.D. a conveyance of land to the D.I.S.D.
for land of equal value. in exchange
BACKGROUND= At the December 18, ,
Advisory Board meetin 1995, Parks and Recreation
the sory o g, department staff and representatives from rd a atiddle schoolpinsSouth L kes Park k SBoa chof District Superintendent
proposal to build a new
Albert Thomas presented a concept plan for the school which would
place the building, drives, and parking on roughly five to six
acres at the north end of the park. Dr. Thomas stated that a
gymnasium, offices, and storage space would be constructed in the
school for use by the City during non-school hours. In addition,
"Dedicated to Quaiitti, Senice"
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Use of South Lakes Park for ; a;~Pj- 9sQ
New Middle School Site
February 8, 1996
Page 2
the district would build sports fields in the park for joint use by
the district and the City. Each of these improvements, if agreed
to by the City, would be funded through a school bond proposal
which is tentatively scheduled for May 1996.
Parks and Recreation Director Ed Hodney explained that the City was
philosophically supportive of a joint facility development which
could improve recreational services to Denton's citizens. It was
noted that the City and D.I.S.D. currently maintain a joint
facilities use agreement which has been mutually beneficial for
s
project further everal years. In the spirit of this joint use agreement, this
services tovour citizens promote
indicated that for the pro ec of
proceed, support from citizens, the Park Board and the City Council
would need to be secured. Hodney hated that a public meeting had
been scheduled for the second week of January 1996, in order to
solicit public comments and questions.
A public meeting was held at Sam Houston Elementary School on
January 11, 1996. Public comment was favorable toward the proposed
project.
The City Council will recall that the South Lakes Park development
was funded through a grant from the State of Texas. In order for
the State to approve the use of park land for school construction,
the district would be required to purchase replacement land and
deed it to the City, in exchange for the school site. PARD staff
and district representatives recently met with State officials to
discuss the State's requirements. As a result, staff now is
confident that the State will support the project, pending an
approved land exchange.
At its meeting on January 22, 1996, the Park Board endorsed in
concept the conveyance of a portion of South Lakes Park to the
Denton Independent School District for the purpose of constructing
a new middle school. Such a conveyance would be subject to the
following restrictions and conditions:
1. that land of equal monetary and recreational value be conveyed
by D.I.S.D. to the City in exchange for land in South Lakes
Park;
2. that such land exchange be in accordance with rules
promulgated by the State of Texas for park land conversion;
3. that the school district provide a gymnasium, offices, and
storage space in the new middle school for scheduling and use
by the City, subject to voter approved funding for these
facilities;
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Agenda No.
Use of South Lakes Park for Agenda I1.an
New Middle School Site
February 8, 1996
Page 3
4. that sports fields and facilities would be built and
maintained at district expense and would be made available for
use by the City during non-school hours; and
5. that each of the above conditions be stated in a written
agreement between D.I.S.D. and the City of Denton.
in making this endorsement, the Park Board did not want to imply
that they had seen and reviewed detailed site plans, facility use
agreements or specifics on land to be exchanged. The Park Board
stated that it wanted to be closely involved in future decisions on
location and site design as the proposal advances. Finally, board
members asked that PARD staff arrange an additional public meeting
to receive comments on the proposal.
A school board-appointed citizens committee is presently
formulating the bond proposal which will likely include the new
middle school. It is anticipate that the school board will receive
and take action on the c. izen committee's recommendations on or
after February 20, 1996. Should the D.I.S.D. elect to pursue the
South Lakes Park location, each of the previously mentioned
restrictions and conditions would have to be address before a
conveyance of land could occur.
FISCAL IMPACT: No cost to the City are anticipated at this time.
Should this project be approved, all related land costs, facility
design construction and operating costs will be assumed by D.I.S.D.
RESPECTFULLY SUBMITTED:
Rick Svehla
Acting City Manager
Prepared by:
-
Ed -Rodney
Director of P r s and Recreation
Appr
Bet y McK9 n
Executive Di ctor of
KyRicipal Services/Economic Development
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ATTACHMENT A
Denton Parks & Recreation Oat:
Advisory Board Meeting
December 18, 1995
Denia Recreation Center
Members present: Tom Judd, Gwendolyn Carter, Doug Chadwick, and
Burkley Harkless.
Staff present: Ed Hodney, Bob Tickner, Janie McLeod, Ricky Petty
and Betty McKean.
Chairman Judd called the meeting to order at 5:43 p.m. The minutes
were approved by a motion made by Harkless and seconded by
Chadwick.
DISCUSSION ITRNS
Possible Use of South Lakes Park as a New Middle School Site.
Hodney reviewed the discussion of the November Advisory Board's
executive session regarding the possibility of Denton Independent
School District (D.I.S.D.) building a new middle school at South
Lakes Park. Hodney reminded the board that the funding for the
park was from a 1993 C.I.P. Bond Fund and a grant from the State of
Texas.
Hodney introduced Dr. Albert Thomas, superintendent of D.I.S.D.
Dr. Thomas introduced Ray Braswell, executive director of Policy
Planning and Evaluation, Dalton Gregory, representing D.I.S.D.
Planning Committee, Gilbert Bernstein, assistant superintendent of
Administrative Services, Barbara Von Derhydt with V.L.K.
Architects, and Norm Sisk, executive director of operations.
Thomas said D.I.S.D. would like to build a new middle school, but
they need 15 acres. Thomas said they have 12 acres on Teasley
Lane, across from South Lakes Park, but more space is needed for
the new school. Thomas stated that it would cost more to convert
the existing elementary school, on Teasley Lane, into a middle
school than it would to build a new school. He suggested a
location for the new school at South Lakes Park. Thomas said it
could be jointly used by the City and D.I.S.D. He added that
several other cities have successfully worked with the school
district in developing a joint partnership. Some of the cities
that have jointly developed schor,ls and recreation facilities are
Plano, Irving, and the City of South Lake.
Thomas showed a concept plan that located the new middle school on
the north side of the park near Londonderry Lane.
He said the school would be approximately 130,000 square feet and
would need 240 parking spaces. Thomas said 1,000 students will be
able to attend the new school. He discussed sharing non-
tournament, unlighted, soccer and softball fields. Thomas said
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A,nndj
Parks & Recreation
Advisory Board Meeting
December 18, 1995
Page 2
that D.I.S.D. would be responsible for the irrigation and
maintenance of the fields.
Thomas discussed working together to develop a recreation center in
the school building, including a gymnasium and office space, that
could be used by both entities.
Hodney said that conceptually the park could support the school;
but the project would need the support of the community. He
reminded the board that, if the school is built on park land, the
state would require replacement land of equal value.
Thomas said that most likely in May, there would be a $14 million
bond election for the funding of the construction of the school and
equipment. Thomas added that if the bonds are sold, construction
of the school could begin in January 1997, and could be completed
in the fall of 1998. Thomas added that if the City and D.I.S.D.
brought and planned the project together, there could be more
opportunities for state funding.
Thomas said there would be two public hearings for the school bond
program. DISD board will begin the development of the C.I.P. on
January 5th and would begin promoting the project to the public on
January 8th then report back to the DISD board on February 13th.
Judd said the public would need an opportunity to express their
concerns regarding the change in plans for the use of the park.
Chadwick asked why the school wanted to add another middle school
in the South Lakes Park area of town. Thomas said that is the
fastest growing area in Denton.
Several board members and staff noted traffic and drainage problems
which the D.I.S.D. would have to address. Loading school traffic
onto Londonderry was noted as a particular concern. It was also
noted that there might be better alternatives to the site design
presented by the D.I.S.D.
Hodney stated that staff would proceed with a public meeting to
receive input on the proposal and would return to the board with an
item for consideration at the January meeting.
Rail Trail Billboard Lease Agreement. Tickner said the City has
all property rights to the Rails to Trails corridor, including the
billboard structures located at Loop 288 that are in the right-of-
way. Tickner added that it has been determined that the City needs
to enter into new agreements with the two billboard companies.
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ATTACHMENT B
Agoda I'o.
Parks & Recreation An'ndo 1!=}n~
Advisory Board Meeting Or-9-8_-
January 22, 1996 smmwf
Senior Center
l Members present: Tom Judd, Burkley Harkless, Doug Chadwick, and
Loyce Wilson.
Staff present: Ed Hodney, Janet Simpson, Bob Tickner, Janie
McLeod, and Ricky Petty.
III
Chairman Judd called the meeting to order at 5:50 p.m. The minutes
were approved by a motion made by Chadwick and seconded by
Harkless.
ACTION ITEM
Use of South Lakes Park for New Middle School Site. Hodney
reviewed the discussion at the December board meeting regarding the
possibility of locating a middle school at the north-end of South
Lakes Park. Wilson asked if the location of the school would have
an affect on the playground that is to be located in that same
area. Hodney said that the playground would probably need to be
relocated, but D.I.S.D. would be responsible for any expenses.
Hodney added that no element of the master plan would be eliminated
as a result of the relocation.
Hodney discussed the public meeting held January 11th at Sam
Houston Elementary School. Hodney said there were about 35
citizens in attendance. Representatives from D.I.S.D. had an
opportunity to present their concept of the new school. The
citizens in attendance were in favor of the concept of building the
school. Only three or four people expressed concerns about
locating the school in the park. Questions were asked regarding:
(1) traffic control; (2) security for the children; (3) land for
future growth; and (4) how would the space would be jointly used.
D.I.S.D. representatives responded to the questions: (1) traffic
control is still being discussed and no decision has been made (the
City Engineer Department has been consulted) and alternative
entrances to the school would be considered; (2) D.I.S.D. would
need 15 acres for the school if a site other than the park was to
be purchased by the D.I.3.D. (the land on Teasley Lane has only 12
acres); (3) the athletic facilities would be used during the
school hours by D.I.S.D. and then would be available for the
general public usage after 4:30 p.m., holidays and vacation times.
Chadwick asked about the requiremen:s that the Texas Parks and
Wildlife Department (T.P.W.D.) has for the conversion of park land.
Hodney said that he, Petty, Dr. Albert Thomas (D.I.S.D.), and
Dalton Gregory went to Austin to discuss the conversion with
T.P.W.D. The T.P.W.D. representative explained the process for the
conversion. The T.P.W.D. no longer requires that the conversion
1
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Parks and Recreation 01:0
Advisory Board Meeting
January 22, 1996
Page 2
land has to be located adjacent to the park, as long as it is
optionse for tmitigation equal
l land ncl u e the advise pur chase by D . It Sa D. the
land next to South Lakes Park, the purchase of a new park site in
an underserved part of the city or perhaps a joint purchase of the
northeast park site. T.P.W.D. made it clear that the City of
Denton is responsible for taking the lead on the project.
Hodney said the Park Board will need to make their recommendation
to the City Council for their approval for the conversion of land.
Hodney offered the following recommendation from staff to the
Board: it is recommended that the Park Board endorse a resolution
by the City Council which would support the conveyance of a portion
of South Lakes Park to the Denton Independent School District for
the purpose of constructing a new middle school. Such a conveyance
would be subject to the following restrictions and conditions:
1. that land of equal value be conveyed by D.I.S.D. to the City
in exchange for land in South Lakes Park;
2. that such land exchange be in accordance with rules
promulgated by the State of Texas for park land conversion;
3. that the school district provide a gymnasium, offices, and
storage space in the new middle school for scheduling and use
by the City, subject to voter approved funding for these
facilities;
4. that sports fields and facilities would be built and
maintained at district expense and would be made available for
use by the City during non-school hours; and
5. that each of the above conditions be stated in a written
agreement between D.I.S.D. and the City of Denton.
Judd commented that he would be more comfortable approving the
recommendation after more public input has been obtained. Staff is
prepared to brief the City Council at the Work Session on February
13th. Wilson commented that the issue will still have to go before
the public, and they would have other opportunities to comment.
Hodney discussed the steps before the conveyance could take place.
He added that he thought the D.I.S.D.'s comfort level would be
improved if the Board approves the recommendation before they
present it to their board.
Chadwick moved that the item be tabled until later in the meeting,
Wilson seconded and the motion passed.
Parks and Recreation kgando 110.
Advisory Board Meeting 1 n^ 1
January 22, 1996 0~ ^ 13-
Page 3 -
South Lakes Park Nature Trail. Friends of Denton South Lakes Park
Center (Friends)-di scussed Phase I of the nature trail that is to
be developed in the park. John Cooper showed the route of the
trail which is just short of being a mile long. Cathy Scott
discussed the variety of plant life that will be seen on the trail.
The Friends will begin clearing the area the following Saturday.
The Friends offered suggestions about signage and that will be
needed.
Wilson moved that the Friends of Denton South Lakes Nature Center's
proposed trail be endorsed by the Parks and Recreation Advisory
Board as being consistent with the South Lakes Park master plan.
Burkley seconded the motion and it passed unanimously.
Use of South Lakes Park for New Middle School Site. The Board
returned to the South Lake s/D.I.S.D. topic. Judd continued to
express concerns about the wording of the staff's recommendation.
Chadwick expressed concerns about the City's space usage of the
recreation center and if there would be enough space. Hodney said
that no building plans had yet been developed, but that staff would
be working with D.I.S.D. to do so.
The Board asked for a more specific site plan. Chadwick suggested
re-wording the resolution and having the conditions tightened up.
Hodney asked if the Board would be comfortable with endorsing the
resolution in concept only.
Chadwick made: the motion that the suggested recommendation be
accepted with changes in the wording to reflect an endorsement in
concept, to continue forward with public meetings, and have item #3
conditions more specific. Wilson seconded and the motion passed
unanimously.
The Board asked that additional public input be gathered before the
City and D.I.S.D. agree on final terms of the joint project. Some
of the options the Board discussed to survey for public opinions:
co-sponsor one of the D.T.S.D. mandatory meetings, telephone
polling, fliers in the schoola, and using the internet. The Board
decided to let staff handle the strategy for additional meetings to
gather public input.
RZRECTORIS REPORT
1996 Proposed Projects for Community Development Block Grant (CDBG)
Funding. Rodney reviewed the 1995-1997 CDBG and Human Services
Programs applications:
I
1 South Lakes Park
ei • ~f prrwC~ Master Development Plan
` City of Denton
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April, 1994
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Agenda Mo, -00"
Agenda Item
Date
CITY COUNCIL AGENDA ITEM
TO: MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Rick Svehla, Acting City Manager
DATE: February 13, 1996
SUBJ: CONSIDER REVISION TO RESIDENTIAL WASTEWATER
RATE SCHEDULES (SR and SRW)
RHCOMMENDATIONt
The Public Utility Board (PUB) and staff recommended a
revision to the residential wastewater rate schedules (SR/SRW)
which changes the methodology used for residential wastewater
billing. Residential wastewater bills during future periods of
December through January, beginning with December 1996, would
continue to be billed on the previously established winter
average. The PUB and staff also recommend the December 1995
residential wastewater bills be recalculated, comparing the
December 1994 to February 1995 winter average wastewater
volume to 98% of the actual December 1995 water volume, and
base the December 1995 billing on whichever volume is less.
Customers would receive a billing credit for December 1995 if
applicable. Finally, the PUB and staff recommend that December
1995 be removed from the calculation of the new winter average
residential wastewater volume, using only the two months of
January and February 1996, for determination of wastewater
billed volumes beginning in March 1996.
1
SUMMARY:
Wastewater bills in December were much higher than normal for
many residential customers. Due to a lack of fall rains,
residential water use was abnormally high in November and
early December. Since residential wastewater bills are based
on 98% of actual water use for the billing months of December,
January and February, December wastewater bills were much
higher than normal for many residents. Most of the above
normal water usage was related to irrigation, therefore
customers are paying for wastewater that has not returned to
the wastewater system. Several customers have complained about
"unfair" wastewater bills.
To solve the problem of high December residential wastewater
bills, the recommendation is to recalculate the December
wastewater bills. The customers current winter average will be
compared to 98k of their actual December 1995 billed water
volume, and their December wastewater bill will be based on
the lower of these two volumes. A bill credit will be applied
to all customers where it's appropriate.
CITY COUNCIL AGENDA
Page 2
The December residential water volume is used in the
determination of the winter average water volume used for
residential wastewater billings for the following period of
March through November. Without a change in methodology, the
high December 1995 water volume will result in a higher winter
average water use and therefore higher residential wastewater
bills beginning in March 1996.
The PUB and staff recommend that December 1995 billed
residential water volumes be eliminated from the winter
averaging volumes used to bill residential wastewater
beginning in March, 1996. Only the billing months of January
and February 1996 would be used for averaging residential
water volumes during March 1996 through February 1997.
To eliminate the billing impact of one particularly high
residential wastewater bill during the billing period of
December through February, future residential wastewater
billings during this period, beginning in December 1996, would
continue to be based on the average winter volume. Therefore,
a residential wastewater customer'a billed volume would remain
constant over the 12 month period of March through February,
with a new winter average volume for wastewater billings
beginning each March.
To alleviate maijor fluctuations in water volumes during an
averaging month, volumes used in the calculation of the winter
average for the billing months of December, January and
February would be limited to 50% above or below the existing
winter average water volume used for wastewater billings. If
the water volume during any billed month of December through
January is 50%, greater or less than the existing winter
average volume, the existing winter average volume would be
used in that month for calculating the winter average.
For residential wastewater customers that do not currently
have a prior winter average water volume, December 1995
wastewater billed volumes would be based on the lower of 98V
of 9,500 water gallons, or 98V of the actual water volume.
Attached are the recommended changes to the residential
wastewater rate schedules (SR/SRW) within the existing
wastewater rate ordinance (95-180).
BACKGROUND:
Residential wastewater bills are currently calculated using a
methodology that attempts to charge customers for wastewater
that actually returns to the wastewater system. Since there
are no residential wastewater meters installed, wastewater
4
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COUNCIL AGENDAA-
CITY Page 3 _
charges are based on the metered water use. It's assumed that
only 2% of the water used in the home is consumed and 98$
returns to the wastewater system. Wastewater charges are based
on 98% of actual water volume. However, this wouldn't be fair
to customers during months when much of the water usage is for
lawn irrigation and doesn't enter the wastewater system.
Therefore, wastewater volumes currently are only based on 98t
of the actual monthly water use for the "winter" billing
months of December, January and February, when it is assumed
lawn irrigation is minimal. For the rest of the year, March
through November, wastewater volume charges are based on 98k
of the average water use for the billing months of December,
January and February, or 98~ of actual usage, whichever is
lower.
FISCAL SUMMARY:
A revision to the residential wastewater rate methodology is
expected to assist in limiting billed customer volume
variances, related to extreme weather conditions and unusual
individual usage patterns, in the residential wastewater
class. This class represents 35%- of wastewater rate revenue.
The expected impact of revising the December 1995 residential
wastewater billings is projected to be within a $50,000 to
$75,000 range. However, the December 1995 revenue
significantly exceeded budgeted revenue.
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED:
Citizens of Denton, Residential Wastewater Customers, Denton
Municipal Utilities, Finance Department, Legal Department,
Public Utilities Board, and City Council.
ReQSveRcPrepared by, Acting City Manager
R.E, elson, Executive Director
Department of Utilities
Exhibit: Proposed Wastewater Rata, Ordinance Revising the
Residential Wastewater Service Rate Schedules (SR/SRW)
k:finance\wp\pub&cc\pub\96\wwsrrev.pub
y
56WWA-FR.CRD
ADaa~a No. ~ ~
ADen~~ Item EL
at~ TO
ORDINANCE NO.
AN ORDINANCE AMENDING ORDINANCE 95-180 BY CHANGING THE SR AND SRW
RATES FOR RESIDENTIAL WASTEWATER SERVICE TO ESTABLISH A NEW
WEIGHTED AVERAGE METHODOLOGY FOR DETERMINING RESIDENTIAL WASTEWATER
RATES, AND TO ESTABLISH A SEPARATE PROCEDURE FOR DETERMINING
RESIDENTIAL WASTEWATER RATES, APPLICABLE ONLY TO THE MONTHS OF
DECEMBER 95, JANUARY 96 AND FEBRUARY 96; PROVIDING A SEVERABILITY
CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE.
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That ordinance 95-180 is hereby amended by
adopting new SR and SRW Rate Schedules, attached hereto and
incorporated he--ein as Exhibit A, for residential wastewater
service, as proiided for in Chapter 26 of the Code of Ordinances,
of the City of Denton, Texas.
SECTION IT. That if any section, subsection, paragraph, sen-
tence, clause, phrase or word in this ordinance, or a licatio
thereof to any person or circumstances is pp n
held invalid
y
of competent jurisdiction, such holding shall not affect the ancourt
of the remaining portions of this ordinance, and the City Coun-
cil of the City of Denton, Texas, hereby declares it would have
enacted such remaining portions despite any such invalidity.
SECTION III. That the amendments to the Schedule of Rates
herein adopted shall be effective, charged and applied retroactive-
ly, as applicable, to all residential wastewater consumption
occurring on or after December 1, 1995.
PASSED AND APPROVED this the day of 1996.
BOB CASTLEBERRY, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY:
r
ti
Agenda M `
Aq~nd] 4t:n _
APPROVED AS TO LEGAL FORM:
HERBERT L. PROUTY, CITY ATTORNEY
BY:
PAGE 2
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SCHEDULE SR
RESIDENTIAL WASTEWATER SERVICE
(Effective 3/01/96)
APPLICATION
Applicable for single family residential service, and individually
metered apartments or mobile homes or multi-family facilities with
less than four (4) units. Also applicable for wastewater service
without City of Denton water service.
Not applicable for sub-billing or other utility billing by service
user in any event.
NET MONTHLY RATE - WITH CITY OF DENTON WATER SERVICE
(1) Facility Charge $6.20 / 30 days
(2) Volume Charge $2.37 / 1,000 gallons effluent
Except as otherwise stated in this schedule, wastewater volume is
calculated based upon an Average Daily Usage, established annually
during the billing months of December through February, and based
upon actual water consumption during those months. The Average
Daily Usage thus calculated establishes the wastewater volume
charge for each subsequent month, through the following February.
Otherwise, for customers possessing insufficient water consumption
billing history to establish an Average Daily Usage, wastewater
volume is calculated based upon the current month's water consump-
tion.
A. For customers with an established water consumption billing
li history for the preceding months of December through February,
the Average Daily Usage applicable through the following
February shall be calculated at 98W of the average daily water
consumption for the preceding December through February,
subject to the following exception:
1. Weighting factor. If the Average Daily Usage so calcu-
lated deviates by more than 50W from the daily wastewater
volume (98W of average daily water consumption) calculat-
ed for any component month (December, January or Febru-
ary), the Average Daily Usage calculated for the previous
year shall be substituted for the daily usage in any such
deviant month in calculating a new weighted Average Daily
Usage to be utilized through the following February.
H. For customers without an established water consumption billing
history for the preceding months of December through February,
PAGE 1
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wastewater volume for each month through the following
February shall be calculated at 98% of the actual water con-
sumption for the month, subject to the following limitations:
1. For the months of March through November, maximum
wastewater volume for billing purposes shall be calculat-
ed based upon 98V of 6,500 gallons of water consumption.
2. For the months of December through February, maximum
wastewater volume for billing purposes shall be calculat-
ed based upon 98V of 30,000 gallons of water consumption.
7For 95 through February 1996 ONLY
tomers with a water consump tion billing history
previous months of December through February:
December 1995 wastewater volume shall be based on
the lower of:
a. the Average Daily usage determined during the pre-
ceding billing months of December 1994 through Febru-
ary 1995.
or
b. 98V of the actual December 1995 water consumption,
up to a maximum of 30,000 water gallons.
2. Wastewater volume for the months of January and Febru-
ary 1996 shall be calculated at 98k of the actual water
consumption for the month, up to 30,000 water gallons.
B. For customers without an existing Average Daily Usage:
1. The December 1995 wastewater volume billed shall be
98t of actual billed water volume, up to a maximum of
9,500 water gallons.
2. Billings for the months of January and February 1996
shall be 98k of actual water consumption up to a maxi-
mum of 30,000 water gallons.
The Average Daily Usage applied from March 1996 through
February 1997, will be calculated using only the billing months
of January and February 1996.
PAGE 2
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MINIMUM BILLING - WITH CITY OF U MN WATER SERVICE
Facility Charge
VOLUME CHARGE - WITH CITY OF DENTON WATER SERVICE
With an established Average Daily Usage, billings through the
following February shall be based on the Average Daily Usage.
Formula:
Average Daily Usage X Rate per 1,000 gallons
1000
For customers without an established Average Daily Usage, billings
for months other than December, January or February shall be based
on 388 of actual water consumption for the month, or 988 of 6,500
gallons, whichever is less,
Formula: The Lower of;
Agtual Water Consumption x 988 X Rate per 1,000 gallons
1000
Or,
5,500 Gallons x 988 X Rate per 1,000 gallons
1000
For customers without an established Average Daily Usage, billings
for December through February shall be 988 of the actual water
volume consumed for the month, up to a maximum of 30,000 gallons of
water volume per 30 days.
Formula:
Mtgal Water onsum tion x 8-t X Rate per 1,000 gallons
1000
PAYMENT
Bills are due when rendered, and become past due if not paid within
15 calendar days from date of issuance.
PAGE 3
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SPECIAL FACILITIES
All services which require special facilities in order to meet cus-
tomer's service requirements shall be provided subject to the
special facilities rider.
PRORATION OF FACILITY CHARGE
Billing for the Facility Charge shall be based on 12 billings
annually and shall be prorated based on the following formula:
Actual days in reading period x customer charge
30 days
SRN
NET MONTHLY RATE - WITHOUT CITY OF DENTON WATER SERVICE
SRI SRO
Inside Corporate Outside Corporate
Limits Limits
(1) Facility Charge $6.20 / 30 days $7.15 / 30 days
(2) Volume Charge $2.37 / 1,000 gals $2.73 / 1,000
gals
The customer shall pay a minimum volume charge on four thousand
(4,000) gallons per morth.
MINIMUM BILLING - WITHOUT CITY OF DENTON WATER SERVICE
The facility charge plus 4,000 gallons of wastewater
VOLUME CHARGE - WITHOUT CITY OF DENT WATER SERVICE
The billing for the wastewater volume shall be based on the
wastewater volume calculated during the billing period.
Formula:
Minimum Wast wat r Volume X Rate per 1,000 gallons
1000
PAGE 4
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PAYMENT
Bills are due when rendered, and become past due if not paid within
15 calendar days from date of issuance.
SPECIAL FACILITIES
All services which require special facilities in order to meet cus-
tomer's service requirements shall be provided subject to the
special facilities rider.
PRORAIVION OF FACILITY CHARGE
Billing for the Facility Charge shall be based on 12 billings
annually and shall be prorated based on the following formula:
Actual days in reading period x customer charge
30 days
PAGE 5
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~enC~ do. ~O ' D~
SCHEDULE SRW
RESIDENTIAL WASTEWATER SERVICE TO USERS
OUTSIDE CITY OF DENTON CORPORATE LIMITS WITH
CITY OF DENTON WATER SERVICE
(Effective 3/01/96)
APPLICATION
Applicable for single family residential sewer customers, individu-
ally metered apartments or mobile homes or multi-family facilities
with less than four (4) units outside of the corporate limits of
the City of Denton and also receiving water from the City of
Denton.
NET MONTHLY RATE
(1) Facility Charge $7.15 / 30 days
(2) Volume Charge $2.73 / 1,000 gallons
Except as otherwise stated in this schedule, wastewater volume is
calculated based upon an Average Daily Usage, established annually
during the billing months of December through February, and based
upon actual water consumption during those months. The Average
Daily Usage thus calculated establishes the wastewater volume
charge for each subsequent month, through the following February.
Otherwise, for customers possessing insufficient water consumption
billing history to establish an Average Daily Usage, wastewater
volume is calculated based upon the current month's water consump-
tion.
A. For customers with an established water consumption billing
history for the preceding months of December through February,
the Average Daily Usage applicable through the following
February shall be calculated at 98% of the average daily water
consumption for the preceding December through February,
subject to the following exception:
1. Weiahtino factor. If the Average Daily Usage so calcu-
lated deviates by more than 50% from the daily wastewater
volume (98$ of average daily water consumption) calculat-
ed for any component month (December, January or Febru-
ary), the Average Daily Usage calculated for the previous
year shall be substituted for the daily usage in any such
deviant month in calculating a new weighted Average Deily
Usage to be utilized through the following February.
PAGE 6
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B. For customers without an established water consumption billing
history for the preceding months of December through February,
wastewater volume for each month through the following
February shall be calculated at 98k of the actual water con-
sumption for the month, subject to the following limitations:
1. For the months of March through November, maximum
wastewater volume for billing purposes shall be calculat-
ed based upon 98t of 6,500 gallons of water consumption.
2. For the months of December through February, maximum
wastewater volume for billing purposes shall be calculat-
ed based upon 98t of 30,000 gallons of water consumption.
I
PAGE 7
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Dgcgmber 1995 through Februar_1996 ONLy•
A. FcT ustomers with an existing Average Daily Usage:
1. The December 1995 wastewater volume billed shall
be the lower of;
a. the Average Daily Usage determined during
the preceding billing months of December
1994 through February 1995.
or
b. 98W of the actual December 1995 water volume
up to 30,000 water gallons.
2. Billings for the months of January and February
1996 shall be 98~ of the actual water consump-
tion up to 30,000 water gallons.
B. For customers without an existing Average Daily
Usage:
1. The December 1995 wastewater volume billed shall
be the lower of;
a. 984 of 9,500 gallons.
or
b. 98* of actual billed water volume.
2. Billings for the months of January and February
1996 shall be 98% of actual water consumption up
to 30,000 water gallons.
LJanuarryy7anddw Daily Usage, applied from March 1996 through Febru-
ill be calculated using only the billing months of
February 1996.
MINIMUM BILLING
Facility Charge
PAYMENT
Bills are due when rendered, and become past due if not paid within
15 calendar days from date of issuance.
PAGE 8
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.
SPECIAL FACILITIES
All services which require special facilities in order to meet cus-
tomer's service requirements shall be provided subject to the
special facilities rider.
PRORATION OF FACILITY CHARGE
Billing for the Facility Charge shall be based on 12 billings
annually and Pnall be prorated based on the following formula:
Actual days in reading period x customer charge
30 days
VOLUME HARGE
With an established Average Daily Usage, billings for the months of
March through February shall be based on the Average Daily Usage.
Formula:
Average Wastewater Volume X Rate per 1,000 gallons
1000
For customers without an established Average Daily Usage, billings
prior to December through February shall be based on 98t of actual
water consumption, or 98$ of 6,500 gallonre, whichever is less.
Formula: The Lower of;
Actual Water Consumption x 98%- X Rate per 1,000 gallons
1000
Or,
6.500 Gallons x 98t X Rate per 1,000 gallons
1000
For customers without an established Average Daily Usage, billings
for December through February shall be 98t of the actual water
volume up to a maximum of 30,000 gallons of water volume per 30
days.
Formula:
Actual water Consumption X 98. X Rate per 1,000 gallons
1000
PAGE 9
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Ao,nO flo._..,.
4t4ds Item
Dabs -
DATE: February 13, 1996
CITY COUNCIL REPORT
WORK SESSION
TO: Mayor and Members of the City Council
FROM: Rick Svehla - Acting City Manager
SUBJECT: Diversity Task Force - Appointments
RE OMMENDATION-
On January 16, the City Council adopted a resolution establishing
a Diversity Task Force designed to study and report to the City
Council on specific issues related to workforce and community
diversity. The task force was established to be composed of 18
individuals with the following City Council member and City
Manager appointees:
Mayor 8 City Council members (2 each) - 14 citizens
City Manager - 4 city employees
SUM_ MARY
The Council and City Manager are to appoint the members who will
be charged with the purposes as outlined in Attachment I.
PROGRAM DEPARTHENTS O$ GROUPS AFFECTED-
The Diversity Task Force will examine selected issues from the
Major Diversity Issues shown in Attachment I.
ISCA MPAC
The task force will be trained and facilitated by Dr. Richard
Lewis. As already authorized by council, Dr. Lewis' services are
estimated to cost approximately $1,000 plus travel expenses for
each session with the Diversity Task Force. The estimated total
cost for the Phase I work of the Diversity Task Force is not
anticipated to exceed $10,000.
Respectfully Qsubmitted:
Ri k Svehla
Acting City Manager
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A,:nd1 Ion
02::
February 13, 1996
CM Report to City Council - Diversity Task Force - Appointments
Page 2
Prepared by:
Thomas W. Klinck
Director of Human Resources
crptSIMS.tk
Prepared: 217196
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Agenda Ilo. -
Apen:a I:rn
OK:
ATTACHMENT I
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r.penda 110. ~D~
CITY OF DENTON
DIVERSITY TASK FORCE DEVELOPMENT
January 8 - 9, 1996
MISSION
The city of Denton strives to capitalize on the contributions
and interests of individuals from diverse backgrounds to enhance
its mission, operations, and delivery of services. We will foster
fairness and equal access for all employees and citizens.
MAJOR DIVERSITY ISSUES
♦ Workforce issues
♦ Hiring and promotion issues
♦ Diversity hiring issues
♦ Relationships between police and community
♦ Language issues
♦ Disciplinary issues
• Race relations in the community and city
♦ University student issues
♦ Pay and pay increase issues
• Contracts and bidding policies
STRUCTURE OF THE TASK FORCE
18 members, 14 appointees and 4 city employees
TASK FORCE OBJECTIVES
♦ Coordination between the taskforce and the city's Workforce
Diversity Committee
♦ Study selected diversity issues and provide solutions and
recommendations
♦ Recommendations should be suitable for addressing through the
organization structure
♦ Completion of Phase I should take 6-9 months
APPOOA69
011096/jj
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J:\ind0ce\res\divers1t,rea
AOIREa
AC=4''i 1?!
De: ^
RESOLUTION No,
A RESOLUTION OF THE CITY OF DENTON ESTABLISHING A DIVERSITY TASK
FORCE; AUTHORIZING THE EXPENDITURE OF FUNDS TO SECURE THE PROFES-
SIONAL SERVICES OF A FACILITATOR; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council participated in a workshop on
diversity and developed the following mission statement:
"The City of Denton strives to capitalize on the contribu-
tions and interests of individuals from diverse backgrounds
to enhance its mission, operations, and delivery of
services. We will foster fairness and equal access for all
employees and citizens"; and
WHEREAS, the City Council desires to establish a Diversity Task
Force of citizens and employees representative of the diversity in
the community; and
WHEREAS, such task force will comprise eighteen members
organized as follows:
- two citizens appointed by each City Councilmember and the
Mayor, for a total of fourteen citizen members,
- four city employees appointed by the City Manager
or Acting City Manager; and
WHEREAS, such task force will operate pursuant to the above
mission statement, and will be initially charged with the following
purposes:
1, study selected diversity issues and provide solutions and
recommendations to the city Council,
2. such recommendations should be suitable for addressing
through the organization structure,
3, coordination will occur between the City's work force
diversity committee and this task force,
4. completion of this first phase r should take approximately
six to nine months, NOW, THEREFORE;
THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES:
SECTION I. The City Council hereby establishes a Diversity
Task Force Committee with a mission to capitalize on the contribu-
tions and interests of individuals from diverse backgrounds to
enhance its mission, operations, and delivery of services,
comprising eighteen members, fourteen of whom will be citizen
appointees and four of whom will be city employee appointees.
t
u
SECTION 11. The City Council, recognizing the value of having
an outside expert and facilitator assist this task force with its
work and development of its recommendations, authorizes the City
Manager to expend funds within his purchasing authority to secure
these professional services, pursuant to a contract approved by the
City Attorney.
PASVED AND APPROVED this the L day of , 1996.
BOB CASTLEBERRY, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY: ~d~
APP OVED AS TO LEGAL FORM:
IiERB£RT L. PROUTY, CITY ATTORNEY
B >
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EO&WA No. 1 C'
CITYOFDENTON, TEXAS MUNICIPAL BUILDING DENTON, TEX4S 78201 TELEPNONE817_ 59
-830
Office oflhe City Secretary
MEMORANDUM
DATE: February 8, 1996
TO: Mayor and Members of the City Council
FROM: Jennifer Walters, City Secretary
SUBJECT: Amendment to the Council's Rules and Procedures relating
to "calling the question"
The proposed ordinance has been included in your agenda back-up
materials. City Attorney Prouty will also be providing information
on this item in his status report.
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J n fer W ters
C t Secre ry
ACCOOOF4
"Dedicated to Qualny Servi.x"
Z: \MPrOCS \ORDI RULES. FRO
[DI
1] ORDINANCE NO.
AN ORDINANCE AMENDING ORDINANCE NO. 94-183 RELATING TO THE RULES OF
PROCEDURE OF THE CITY COUNCIL OF THE CITY OF DENTON, TEXAS, BY
PROVIDING THAT EVERY MEMBER OF THE CITY COUNCIL WILL HAVE AT LEAST
ONE OPPORTUNITY TO SPEAK ON EACH ITEM BEFORE THE CITY COUNCIL; AND
PROVIDING FOR AN EFFECTIVE DATE.
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I That Ordinance No. 94-183 is hereby amended by
amending section 7.6 Demand for Roll Call to read as follows:
Section 7.6. Demand for Roll Call.
Upon demand of any member, the roll shall be called for
yeas and nays upon any question before the Council, with tbe
excent~on of those it +mstances set forth in Sp~rion 77 12
The rrevious ouParir,., It shall not be in order for members
to explain their vote during the roll call.
SECT I_ ON II That Ordinance No. 94-183 is hereby amended by
amending section 7.12 The Previous Question to read as follows:
Section 7.12. The Previous Question.
When the previous question is moved and seconded, it
shall be put as follows, "Shall the main question be now put?"
There shall then be no further amendment or debate, except
that nothino here;n shall allow the previous auestir,n to be
s.alieQ prior to a Ieaor one opportun1ty for ach m tuber o the
CounG11 to speak on he vuesti~n before the COLnn
pending amendments shall be put in their order before the main
question. If the motion for the previous question is lost,
the main question remains before the Council. An affirmative
vote of 3/5 of the Council shall be required to move the
previous question. To demand the previous question is
equivalent in effect to moving, "That debate now cease, and
the Council shall immediately proceed to vote on the pending
motion." In practice, this is done with the phrase, "Call for
the question" or simply saying, "Question".
SECTION III That save and except as amended hereby, all the
sections, clauses, and phrases of Ordinance No. 94-183 shall remain
in full force and effect.
SAN IV That this ordinance shall become effective
immediately upon its passage and approval.
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AgenQa flo.
ADenC3pcn
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PASSED AND APPROVED this the
day of 1996.
BOB CASTLEBERRY, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY:
APPROVED AS TO LEGAL FORM:
HERBERT L. PROUTY, CITY ATTORNEY
BY: vS~
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CITY OFDENTON, TEXAS MUNICIPAL BUILDING DENTON, TEXAS 76201 TELEPHONE 817.566.8309
Office of the City Secrelary
MEMORANDUM
i
DATE: February 8, 1996
TO: Mayor and Members of the City Council
FROM: Jennifer Walters, City Secretary
SUBJECT: Discussion with Bruton Smith
Attached please find the memorandum previously forwarded to you
from Council Member Young regarding the Texas Motor Speedway. This
item has been placed on your agenda for discussion.
e n e alters
y Se etary
ACCOOOF4
'Dedicated to Quality Service"
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. Ap nda Nn _
Ca10_ ^ ,
CITY of DENTON, TEXAS MUNICIPAL BUILDING • 2 f 5 F. McKINNEY • DENTON, TEXAS 76201
(817) 566.8200 • DP.Y METRO 434.2529
MEMORANDUM
DATE: January 25, 1996
TO: Mayor and Members of the City Council
FROM: Carl Gene Young, Sr., Councilmember
SUBJECT: Texas Motor Speedway
I know that thoRe of you who had an opportunity to visit the Texas
Motor Speedway last Wednesday came away as impressed as I was with
the vastness and the scope of this project.
In conversations with Bruton Smith, owner, it became very clear
that the economic impact of this project will go far beyond its
boundaries. As we heard the story of the Charlotte Speedway many
examples were given of ancillary businesses i.e., hotels,
restaurants, etc., that were developed in the outlying areas as a
result of the tourism draw of the speedway. Thu hundreds of
millions of dollars of expendable income that will be created as
a result of the Denton County speedway sends a strong message that
we need to capitalize on this opportunity to expand our own
economic growth.
Bruton Smith seemed to be very interested In getting to know the
Denton City Council better and ensuring that they understood the
benefits of the Texas Motor Speedway. I would like to suggest that
the Council host a dinner for Bruton Smith, owner, Eddie Gossage,
manager, and the other members of their team. It Is Important for
us to be proactive to see If we can find any linkages with this
importent new neighbor. Bruton Smith is a very influential player
in the economic development arena and has a far reaching network.
Beyond extending our Denton, Texas, hospitality I think there would
be some real benefits in developing a relationship that might bear
fruits for our community an we expand our economic development
program.
"Dedicated to Quality Service"
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Aperbt Item
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I would like for the City Council to discuss when and how it might
be appropriate to host the Texas Motor Speedway team in our
community.
Thank you for your consideration.
C a-tk oy ,
Carl Gene Young Sr. cilmember
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