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HomeMy WebLinkAbout05-14-1996 a 1 A 1 3 P }S CITY COUNCIL AGENDA PACKET May 14, 1996 r d z Agenda No.., l,6, - a Agenda Item Date/ AGENDA CITY OF DENTON CITY COUNCIL May 14, 1996 Closed Meeting of the City of Denton City Council on Tuesday, May 14, 1996 at 6:15 p.m. in the Civil Defense Room of City Hall, 215 E. McKinney, Denton, Texas, at which the following items will be considered: 6:15 p.m. 1. Closed Meeting: A. Legal Matters Under TEX. GOV'T CODE Sec. 551.071 B. Real Estate Under TEX. GOV'T CODE Sec. 551.072 1. Consider acceptance of a possible assignment on behalf of a 4B non-profit economic development corporation to be formed by the City from Bill Methenitis, Trustee, relative to the vacant Texas Instruments facility. C. Personnel/Board Appointments Under TEX. GOV'T CODE Sec. 551.074 Work Session of the City of Denton City Council on Tuesday, May 14, 1996 at 7:00 p.m. in the City Council Chambers of City Hall, 215 E. McKinney, Denton, Texas at which the following items will be considered: i 7:00 p.m. 1. Receive a report, hold a discussion and give staff direction concerning impact fees. 2. Receive a report, hold a discussion a nl give staff direction regarding the Human Services Committee recommendations for use of 1996 human services funds. Recommendations include both CDBG and general fund dollars. The Human services committee recommends approval of the 1996 Community Development Action Plan and approval of the general fund recommendations. 3. Receive a report, hold a discussion and give staff direction regarding the Community Development Advisory Committee's recommendations for use of 1996 Community Development Block Grant (CDBG) and HOME funds. The Community Development Advisory committee recommends adoption of the 1996 Community Development Action Plan. 4. Presentation of six month financial statements for the general, utility and internal service funds. 5. Receive a report, hold a discussion and give staff direction regarding a credit for February wastewater bills. r ~i Agenda No.9 o Agenda i em City of Denton City Council Agenda Date May 14, 1996 Page 2 6. Receive a report and distribute supplemental 1996-97 budget priority questionnaire. Following the completion of the Work Session, the Council will convene into a Special Called Meeting at which the following item will be considered: 1. Consider approval of a resolution amending Resolution No. R96- 017 authorizing the creation of the Economic Development Corporation of Denton, Inc. as an instrumentality of the City of Denton; to more clearly express the purposes of the Economic Development Corporation of Denton, Inc. C E R T I F I C A T E I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the day of 1996 at o'clock (a.m.) (p.m.) CITY SECRETARY NOTE: THE CITY OF DENTON CITY COUNCIL CHAMBERS IS ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING, PLEASE CALL THE CITY SECRETARY~S OFFICE AT 566-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY'S OFFICE. AC000309 I c L F r, Aglnds Na. Agenda item S Date S CITY COUNCIL REPORT TO: Mayor and Members of the City Council FROM: Ted Benavides, City Manager DATE: May 14, 1996 SUBJECT: Impact Fees RECOMMENDATION: The purpose of the work session is for Council to work with the consultant to achieve a clear understanding of impact fees and give staff and consultant direction concerning whether to proceed with the study. Given the latest bond passage without tax increases, competitive utility rates, proposed legislation to allow cities to collect water and sewer line pro rata without going through the impact fee process, and Denton's economic development comparative advantage without impact fees, staff does not recommend impact fees at this time. SUMMARY: The consultant's Impact Fee Report is attached. BACKGROUND: Council approved a consultant contract in September, 1995 with the following phased tasks. The impact fee study required by state law would be accomplished in at least three phases with the following consultant tasks and fees: EHASE TASK Phase 1 The May 14 work session. Fee: $3,400 Prepare a decision paper from which council would decide to proceed with the formal impact fee adoption process In accordance with state law. Phase 2 After council directs that the formal process be Initiated and Fee: $25,300 appoints an advisory committee, consultant assists in development of land use and population forecasts (called land use assumptions) and discusses approaches with advisory committee. a s F MAY-10-1996 13_56 CITY OF DENTON PL ING P.02/02 Agenda No. a d~ Agenda yra Phase 3 Consultant assists its preparation of IOWA Fee: $66,200 wutewater sad tarot c*W bWovement plan. Develop impact fee formula that show how much new growth of a particular typo would pry in impact fees. Total Fee: 594,900 The contract has a do not proceed until given written direction clause. if council decided not to proceed, there would be no cost for the tasks not yet begun by the consultant. Payment for $3,400 would be the total payment to Freese and Nichols. PROGRAMS, DEPARIMMIS OR GROUPS AFFBCIBD. h*astr=uv financing program; engineering, utilities, and developmad services programs; developed, new business and residential owners, FISCAL IMPACT. See auschment 2. RESPECTFULLY SUBMITTED: Prepared by; Tod Benavides, City Manager s rank H. Robbins, AICP Director of Planning and Developo.ent Approved: l Rick Sv a, Deputy City Manager Attachment: 1. Consultant Report. 2. Fiscal hnpan. AXMATa Tr1TOl P P~ ATTACHMENT 2 Agendl No. J FISCAL IMPACT Agenda Item. Dale " L - 1. If the Council did not proceed with the impact fee study, about $96,600 would be sav to general and utility funds. 2. If impact fees are adopted, the operation and maintenance costs to implement and monitor an impact fee system could be $50,000 for one new person, computer software development, computer equipment, and materials. These costs could be felt in the utility area as well as transportation. State law calls for an update study at least every three years. Most cities use consultants to complete the update. This cost could range from $30,000 to $75,000 depending on staff monitoring capabilities and data bases. 3. If impact fees are not adopted, but 1997 state legislation changes to enable cities to collect water and sewer line pro rata charges, and Council would use this new law, utility staff could determine the pro rata rate. 4. Impact Fee Revenue An estimate of proposed revenue from impact fees is highly problematic. The purpose of going through the impact fee process Is to determine what impact fee rate and revenues would be. City's may and often choose to set rates at less than 100% of actual cost. a. Water and wastewater fees may be charged system wide. An order of magnitude range of annual revenue follows: New development, based on 1993 to end of 1995 analysis: 388 equivalent service units (ESU's) Range of 100% costs per ESU: Water $875 to $2,250 Wastewater $950 to $1,855 Annual revenue range, water: $339,500 to $873,000 Annual revenue range, wastewater: $368,600 to $719,740 b. Roadway fees are charged in an area in which an average trip length cannot exceed 3 miles. The division of Denton into 3 mile diameter service areas is too problematic and a major task in impact fee studies. Some 3 mile arem of Denton could have no new city funded' streets and the fee would be zero for new development. Other areas could have a significant amount of new streets, for example Masch Branch, Nottingham, Collins, and Mayhill. The fees would vary based on the cost of the facility and density of the development making the fee different in different areas. A national survey of roadway impact fees ranged from $130 to $4,271 with the most common (median) fee of $804 per single farrily house. C, A developer and new development in a subdivision where a developer paid for water or sewer extension or perimeter street construction in accordance with existing regulation would be credited for those expenditures against any impact fee. Impact fees may not be charged for slate roads, eg Elm and Locust, McKinney, Loop 288, Dallas Drive, etc. k ATTACHMENT 1 AQenda No. / 1 AQc.ida It MEMORANDUM Data ' To: Denton Mayor and City Council OF,t 9 From: Thomas C. Gooch, P.E. Freese and Nichols r.'.......................... TH~,4AS 64.000H ~ Date: May 6, 1996 'rl' ~0 . . 1$1t E Project: DTN-96199 File; DTN96199:17VMPACT. Subject: Discussion of Impact Fees Introduction Impact fees are fees imposed by a political subdivision to recover the costs of capital improvements to serve new development. Texas law requires a specific process for determining and adopting impact fees, which can be assessed for water and sewer facilities, drainage facilities, and roadways. This memorandum summarizes the following topics: • Texas law on impact fees. • The approach to impact fee development. • The advantages and disadvantages of impact fees. • Alternative sources of financing. • Impact fees for other cities in North Central Texas. Texas Law on Impact Fees Chapter 395 of the Local Government Code is the state law governing impact fees. It was passed in 1987 and amended in 1989 and 1995. The law: • Sets out a specific process for impact fee development. J z Agenda No.-9(L- L Agenda Item ` Memorandum to Denton Mayor and City Council from Thomas C. GofiA May 6, 1996 Page 2 of 5 • Allows impact fees for: Water supply, treatment, and distribution facilities - Wastewater collection and treatment facilities Storm water, drainage, and flood control facilities Roadway facilities. • Limits impact fees to capital costs of improvements to serve new development, including engineering, land, construction, and principal and interest on bonds • Prohibits impact fees other than those established under Chapter 395. • Requires that impact fees be updated every three years. In North Central Texas, many cities have implemented impact fees under Chapter 395 for water and wastewater facilities. Some cities have implemented roadway impact fees, and none have implemented drainage impact fees. Approach to Impact Fee Development The details of the process required for the development of impact fees are complex, but the basic steps are as follows: 1. Development of land use assumptions (projections of changes in land use and population). 2. Adoption of land use assumptions after a public hearing. 3. Development of a capital improvements plan by qualified professionals. 4. Determination of the maximum allowable impact fees. 5. Adoption of the capital improvements plan, maximum allowable impact fees, and actual impact fees to be charged after a public hearing. Attachment 1 shows required steps in impact fee development in more detail. t w C` r Agenda Ho. Agenda Item Oate Memorandum to Denton Mayor and City Council from Thomas C. Gooch, P.E. May 6, 1996 Page 3 of 5 Chapter 395 also sets certain restrictions on the development of roadway impact fees: I • Cannot be assessed in the Extra-Territorial Jurisdiction. • Cannot be assessed for roadways smaller than a collector. • Cannot be assessed for roadways in the federal or'Texas highway system. • Cannot be assessed for improvements more than three miles from the development. (In effect, this requires that the city be divided into service areas with a maximum dimension of three miles to develop roadway impact fees.) Advantages of Impact Fees Some of the advantages of impact fees are that they: a Provide a source of income in addition to water and wastewater rates and tax revenues. • Result in lower water and wastewater rates and taxes compared to the situation without impact fees. 0 Place costs of serving new development on new development, rather than on rate payers/taxpaye rs. • Are widely used in the Metroplex, especially for water and wastewater facilities. 0 Can include the costs of study to develop fees. • Are well-established under Texas law. Disadvantage_; of Impact Pees There are disadvantages to impact fees. They: i Agenda No. ' Agenda Item Dale S ~ `Memorandum to Denton Mayor and City Council from Thomas C. Gooch, P.E. May 6, 1996 Page 4 of 5 • Add costs to development, which may discourage development. 0 Require studies for implementation. • Require additional administrative costs to meet state requirements. (These costs cannot be recovered from fees.) Altern tive Sources of Financing The basic alternative to impact fees for water and wastewater facilities is to finance services to new development by income from water and wastewater rates. The basic alternative to impact fees for roadways is tax revenue from the general fund. Other alternative sources of financing include: • Mandated developer participation in on-site improvements. • Federal and state grants. • Special assessments (like assessments to adjacent property owners for street and sidewalk improvements). • Public improvement districts. i • Transportation or drainage utility districts. Fees for Other Cities in the Forth Central Texas Are Attachment 2 fists 19 North Central Texas cities and shows which have adopted water aad wastewater ur roadway impact fees. Sixteen of the nineteen cities have adopted water and wastewater fees, including Allen, Arlington, Carrollton, Cedar Hill, Coppell, Euless, Flower Mound, Fort Worth, Frisco, Grapevine, Highland Village, Keller, Lewisville, McKinney, Plano, and Southlake. Dallas, Gainesville, and Sherman do not have impact fees for water and wastewater. Seven of the nineteen cities have roadway impact fees. (The seven cities with such fees are Arlington, Cedar Hill, Coppell, Flower Mound, Frisco, Keller, and Southlake.) y Agenda No. Agenda lierni Date lam=- Memorandum to Denton Mayor and City Council from Thomas C. Gooch, P.E. May 6, 1996 Page 5 of 5 Attachment 3 gives the current water and wastewater impact fees for a single family dwelling in North Central Texas. Attachment 4 shows the water and wastewater impact fees for a single family dwelling in 15 cities. (Carrollton is not included because its fees are per acre rather than per dwelling.) Attachment 5 summarizes roadway impact fees for the seven cities that have such fees, and Attachment 6 shows the typical roadway impact fee for a single family dwelling in those cities. i a F k I. Agenda No. Agenda item Date C Attachment 1 Steps in the Impact Fee Development Process 1. City Council appoints an advisory committee 2. City Council sets date for land use assumptions hearing 3. Land use assumptions developed and "available to the public" 4. First notice on land use hearing published in newspaper 5. Second notice on land use hearing puhlished 6. Third notice on land use hearing published 7. Public hearing on land use assumptions held 8. City Council approves or disapproves land use assumptions 9. City Council sets date for Capital Improvements Plan (CIP) and impact fee calculations public hearing 10. CIP and impact fee calculations developed and "available to the pill-lie" 11. First notice on CIP and impact fee hearing published 12. Second notice on CIP and impact fee hearing published 13. Third notice on CIP and impact fee hearing published 14. Advisory Committee reviews CIP and impact fee calculations 15. Advisory Committee submits written comments 16. Public hearing on CIP and impact fee calculations held 17. City Council approves or disapproves CIP and impact fees a t F f . Agel~dO NO Agenda Item Attachment 2 Date North Central Texas Cities with Impact Fees city Impact Fee for. Water Wastewater Roadway Allen ✓ ✓ Arlington _ ✓ ✓ ✓ Carrollton ✓ ✓ Cedar Hill ✓ ✓ ✓ Coppell ✓ ✓ ✓ Dallas Euless ✓ ✓ Flower Mound ✓ ✓ ✓ Fort Worth ✓ ✓ Frisco ✓ ✓ ✓ Gainesville Grapevine ✓ ✓ Highland Village ✓ ✓ Keller ✓ ✓ ✓ Lewisville ✓ ✓ McKinney ✓ ✓ Plano ✓ ✓ Sherman Southlake ✓ ✓ ✓ I v f Agenda No, Agenda Item Attachment 3 Date_L Current Water and Wastewater Impact Fees Impact Pees Charged per Single Family Dwelling City Water Wastewater Total Allen $547 $92 $639 Arlington $383 $315 $698 Carrollton Fees are per acre. Fees are per acre. Fees are per acre. Cedar Hill $769 $231 $1,000 Coppell $450 $450 $900 Dallas None None None Euless $592 _ $746 $1,338 Flower Mound $674 $1,396 $2,070 Fort Worth $356 $580 $936 Frisco $757 $757 $1,514 Gainesville None None None Grapevine $764 $140 $904 Highland Village $2,547 $1,754 $4,301 Keller $750 $750 $1,500 Lewisville $853 $1,047 $1,900 McKinney $3850) $4900) $875 Plano $528 $470 $998 Sherman None None None SoutHake $1,100 $10100 $2,200 Note: ~tl Fees are effective 111197. i i+ Attachment 4 s Current Water & Wastewater Impact Fees =4,500 . t 3 s3so0 I 1 h $3.000 O .54 $2,000 3 w $1,500 $1,000- $S00-1 EiiNl v 1 o so- T Allen Ccdar Hill Euless Fort Worth Grapevine Keller McKinney Southlake Arlington Coppell Fl. Mound Frisco High. %i11. Lewisville Plano city - Water ® I astewa- ter E; Agenda No r, Attachment 5 Agenda lrpm pat `-L , Current Roadway Impact Fees Fee for Typical City Unit Fee Single Family Dwelling Allen None Arlington Residential.: per house $1,425 $1,425 Commercial: square foot x type multiplier Varies Carrollton None Cedar Hill Vehicle mile x $200 development unit $534 Coppell Service unit x land $300 (except Zone 8) $855 type multiplier $ 73 (Zone 8) $208 Dallas None Euless None Flower Mound Service unit $400 $10140 Fort Worth None Frisco Acre $2,023-$7,000 (varies with land use) $482 Gainesville None Grapevine None Highland Village None Keller Dwelling unit equivalent $1,500 $1,500 Lewisville None McKinney None Plano None Sherman None Southlake Lot $1,100 $1,100 u r~ F L Attachment b Current Roadway Impact Fees sl,eoo W S1,a00 S>,zoo u S1,000- w a~ 0. W Ssoo a SW a 3 saoo p4 S200- so- Arlington Coppell Frisco Soutblake 3 Cedar Hill Flower Mound Keller City } t o Roadway i, 6 E w~ Agenda No. ? Agenda Item Date DATE: 05-14-96 CITY COUNCIL. REPORT FORMAT TO: Mayor and Members of the City Council FROM: Ted Benavides, City Manager SUBS: Receive a presentation and have a discussion on the Human Services Committee recommendations for the 1996 CDBC and general fund budgets. RECOMMENDATION: The Human Services Committee recommends approval of their proposed 1996- '97 human services budget. BACKGROUND: In February, the Human Services Committee accepted applications for funding from local human services agencies. Hearings were held in March. Using their policies, procedures, and information gained through the 1994 needs assessment, public hearings and funding hearings, HSC developed the attached recommendations. A description of CDBG funded activities is included in the one-year action plan (attached to CDAC report format), which is part of the Community Development Consolidated Plan. Descriptions of the activities recommended for the general fund budget are included below: Adult Day Care of North Texas { Provision of daytime health care and social services for chronically ill or impaired adults by restoring or maintaining their independence while providing support and relief for family caregivers. Community Food Center Inc. Provision of emergency food assistance to individuals and families. The Center provides a week's supply of groceries at a time. Each family can receive assistance four times per year. City of Denton funds will be used to pay for utilities. Denton City-County Day Nursery Provision of child care on a sliding fee scale for children from 18 months to rive years. Parents must be working, going to school or looking for employment to be eligible for child care services. City of Denton funds will be used to pay salaries and operational expenses for the day care. L f• Agenda No, l[!g _ Agenda It M Dale Z- C Denton County Friends of the Family Provision of a service center for legal, medical, mental health, financial, housing and transportation assistance for victims of domestic violence. Services include a 24-hour crisis hotline, rape crisis intervention, shelter, counseling service, children's services, a battering intervention program, homemaker and parenting programs. City of Denton funding will pay salaries for employees implementing various programs. ! DJSD TTRIPS Provision of services for pregnant and/or parenting students to keep them in school, and teach them parenting skills. City of Denton funding will pay for child care services for the students. Fred Moore Day Nursery, Inc. Provision of child care on a sliding scale basis for lower income families. Parents must be working at least 25 hours a week and/or enrolled in school or a work training program to be eligible. The center cares for children from age six weeks to five years. City of Denton funding is used to pay salaries for child care staff. HOPE, Inc. (30-90 day program) Provision of emergency assistance to families with rent, utilities and food for 30 to 90 days. Interfaith Ministries of Denton Provision of emergency assistance to those in need. Interfaith provides case management and coordinates assistance with other local agencies. City of Denton funding will be used to pay utility payments for those in emergencies. North Texas Education & Training Provision of vocational/technical training, job search assistance, academic enhancement, summer youth programs, and dislocated workers program to persons eligible for Job Training Partnership Act (JTPA). City of Denton funding will be used as salary for an English as a Second Language instructor and supplies. The ESL instruction will be targeted to the Hispanic community. Chisholm Trail Retired Senior Volunteer Program The mission of RSVP is to mobilize persons, 55 years and older for significant volunteer service in Denton County. Skills, interests and abilities of older volunteers are matched with the needs of nonprofit and governmental agencies. City of Denton funds will be used for staff E K Agenda No, C Agenda Item Date; G salaries. Services Program for Aging Needs Provision of support to older citizens so that they may continue to live in their homes and be as active as they choose in their community. Services include congregate and home-delivered meals, outreach, homemaker services, case management, information and referral, benefits counseling, health and recreational activities at senior centers and emergency response. City of Denton funding is requested for provision of congregate and home- delivered meals and homemaker services. Special Instructions: The TWU Cares recommendation is for six months due to previous contract extensions. The six month allocation will align TWU Cares with the HUD fiscal year. SUMMARY: The attached summary shows funding recommendations for both general fund and CDBG fund programs. Programs funded through CDBG are included in the one- year action plan. The general fund human services budget will be scheduled for adoption with the City budget in September. PROGRAMS. TS OR G IO PS AFF T D: Beneficiaries of human service programs Local Human Services Agencies Human Services Committee Parks and Recreation Staff Community Development Staff FISCAL IMPACT: HSC is recommending that $175,000 in CDBG funds and $174,868 in general fund dollars be used for human services. Attachments: HSC Funding Summary Action Plan (included with CDAC report format) Minutes from March 14, 26, 28, & 29 F C Agenda No. Agenda em 7 Respectfullypsubmitted: /'Ted Benavides City Manager Prepared by: Derrick Collins Human Services Coordinator i i APpro W UAVI"L4Y- J F obbins, AIC Director of Planning and Development 4 i r iM HUMAN 3ERVICU COMWTTEE Uganda no. C ..w FUNDING MCOMMENDATION'3 Agenda Ilern nee ov Dab , / HM au00aT +aa auooar low auooar Adult Caro of N. TX .00 1 000.00 AIDS Servioaa of Denton Co. Me. EQ9 .o0 1 Anna Hww VNA Firma FIM 1X Counpl 3300.00 Summit Child Center 00 C4m?w ' Food Room $3,500. 00 500.00 83 800.00 Denton County Coopetotive-Alinlatrtea Denton Christian Preschool 00 $2 000.00 Denton Co. N $21000.00 821000.00 $21000.00 Denton Coup MHMR 16000.00 moo Donlon Co. Frisnda of the Farr' $33000.00 $36000.00 $40000.00 DISD TTRIPS $8000.00 $10000.00 $10,000.00 Fred Moon Day Nuns SchoolInc. Sm 000.00 sib 000.00 Scoub 8000.00 HOPE Inc. 30-90 P .00 $5000.00 000.00 86 000.00 HOPE Inc. tone. 1a 000.00 000.00 Interfalfh Miniatriae of Denton $7 800.00 So 80.00 1 MLK P Ramn 000,00 North Tom Education d Train North Taxes Education s Train 00 North TX CUM 310.00 000.40 1000.00 • Parks 000.00 Parka RMIN / MLK ASAS 19 000.00 Parka Altamatlw Avenue Procram) 000.00 • 784.00 Parka IOde 814 780. 15 760.00 .0D Parka (Owaky Summer Playground P ram 11780.00 11760.00 1 1.00 Parka MLK o Amie Planned Parenthood 80'00 'Wing UnlWnW $0'00 RSVP _ $0.00 SP - s7 SOOAO $7 800.00 $7400.00-41 $26 000.00 $20.000.00 $26 000.00 1 SPAN (Falfiaven) 10 000.00 11000.00 special ONmplca - 115,000-00 • ,Starting Ovsr TVNJ Gros Health Center. _ $0.00 $20000.00 $20 000.00 814,000.00 Unted INay (OweiiL§erviOa)--- - A000.00 _ United (OwsLey Serviree) $17000,00 CDBG 81 000.00 188 .00 17 000.00 GENERAL FUND $1" 000,00 $155100.00 _ TOTAL FUNDING 8174 868.00 $306 00000 ',wca w»avaeir i • i321.1 00.00 ! $349,668.00 ti E OFFICIAL MINUTES Agenda No, ~t, u~~nda Item HUMAN SERVICES COMMITTEE MEETII~:Oalt_t_~ MARCH 14, 1996 - 5:30P.M. - CIVIL DEFENSE pp~ Members Present: Catherine Bell, Diana Briggs, Sandra Cross, Roy Davenport, Sandy Kristoferson, Carol Riddlesperger, Wesley Stewart, Ramiro Valdez Members Absent Without Notification: Kevin Miller Members Absent With Notification. Pat Muro and Mary Morimoto Staff Present: Barbara Ross, Derrick Collins and Alma lspino Meeting called to order at 5:30p.m. PRESENTATIONS OF REQUESTS FOR FUNDING North Texas Community Clinics - Sara Carey & Janet Springer - Requesting: $35,000 North Texas Community Clinics is a community based, non-profit corporation whose mission is to provide accessible, appropriate, medically effective obstetrical, gynecological and pediatric services. Services are provided to women and children who are unable to obtain necessary health care. The Human Services Committee has funded North Texas Community Clinics for the last for four years. Last year, North Texas Community Clinics broke even. Funds were working really hard. Nurse practitioner care is cost efficient, culturally competent, and is a model based on patient-centered and patient valued care. Managed care is looking favorably at Nurse practitioners. North Texas Community Clinic began with Certified Nurse Midwives. The clinic now has two certified nurse midwives, two part-time certified nurse midwives, three OB/GYN. nurse practitioners and four pediatric nurse practitioners. They also have one pediatric physician that gives 10 hours a week and signs protocols. The clinic is taking care of lots of mothers and having lots of healthy babies. The Nurse practitioners work ip collaboration in their field and are supervised by a physician. Nurse practitioners can do 90% of what physicians do but draws only about 1/2 the salary. Nurse practitioners have extra training and have usually gone back to school to obtain their master's degree. There are very few nurse managed clinics that have survived. North Texas Community Clinic is a model of a nurse managed health that is being looked at. Ms. Carey stated that North Texas Community Clinic was paid a consulting fee from Harris Methodist to discuss nurse manage health care. Ms. Springer gave some comments on the audit report. Ms. Springer was also responsible for completing the audit reports for North Texas Community Clinics. North Texas Community Clinics is still contingent on outside funding because they do not have enough reserves. Last year many suggestions were made regarding the audit report by the committee. North Texas Community Clinics has worked hard to correct them. This year the report only gave only four suggestions and North Texas Community Clinics is also working very bard to take care of them. Ms. Carey asked if there were any questions. Mr. Valdez asked if the request was asking for one nurse practitioner for both programs. Ms. Carey replied that the nurse practitioner would not be J _.l C , OFHCIAL MINUTES Ageroa No. HSC MEFnNG - 03/14,196 Agenda Item PAGE - 2 Date Z- used for both programs. The nurse practitioner would be for the prenatal program, where help is really needed. Mr. Valdez asked is she had a pediatrician giving 10 hours a week as a volunteer. Ms. Carey stated that the only volunteer physician is George Cummins. The other physicians were hired. Mr. Valdez asked who the pediatrician was. Ms. Carey replied that at this time it was Elva Montoya and would be Debbie Valis when Elva leaves. Mr. Valdez stated that he had spoken with Elva Montoya, MD of Pediatrics and she stated that she volunteers two to four hours a month. Ms. Carey replied that when she wrote the application Dr. Montoya was doing 10 hours. Mr. Valdez asked who was signing protocols. Dr. Montoya is not working for the clinic and is not signing the forms. He added a concern of nurse practitioners working without pediatric supervision. Ms. Carey agreed but stated that Dr. Montoya had signed protocols April 1, 1995 and they are for one year. At the end of the protocols, Debbie Valis will be signing protocols and coming on staff in April or the 1st. of May. The clinic is working on the contract. Debbie Valis will be providing supervision and Marilyn Young is available for consults. Mr. Valdez asked if Ms. Young was a volunteer and how many hours does she provide at the clinic. Ms. Carey replied that she is a volunteer and provides consultation when a medical situation arises. The Nurse practitioners call Ms. Young and discuss the situation and the doctor tells the Nurse practitioner what to do. Mr. Valdez stated so the clinic has a phone consult as supervision. Ms. Carey stated that Marilyn Young, Debbie Valis and Elva Montoya are available for phone consults. Mr. Valdez replied, so what this means is that the clinic does not have pediatric physician for 10 hours a week and also does not have pediatric physician supervision. The clinic has phone consults. Ms. Carey replied that it was true. Ms. Kristoferson asked if the phone consults were billable. Ms. Carey replied that they were voluntary. Mr. Valdez stated a concern of a group of highly skilled nurses practicing medicine. Ms. Carey stated that the nurses cannot practice medicine. Mr. Valdez began to state that without supervision... Ms. Carey replied that the nurses have delegation via the protocols. Mr. Valdez stated that the nurses are not being supervised and you said 10 hours a week. Ms. Carey replied that he was correct. Ms. Kristoferson stated that nurse practitioners do not need direct supervision. Mr. Valdez stated that he was aware of what nurse practitioners can do and what they cannot do. There cannot be a nurse practitioner without supervision. Ms. Carey stated that they have been doing this for eight years. The Board of Nursing is perfectly happy with the clinic. The Texas Department of Health reviews the birth center every year and they have never found any problems. This has never been an issue and it has never been stated that the clinic is out of compliance. Mr. Valdez stated that the clinic has three volunteer positions. How many pediatricians are there in Denton? The clinic should take more measures to obtain volunteers from the Denton area. What measures have been done to help this situation? Ms. Carey replied that they have an advisory committee, have treated pediatricians to dinner at the country club. The clinic has tried to work with the Collaborative that assigns high risk kids to pediatricians. The clinic also has a grant with American Pediatrics that addresses the same concern. The truth is that pediatricians of Denton have so much to do that there is no way they can do anything else. The clinic is working with hospitals and other organization outside of Denton pediatrics groups to bring in physicians. The clinic is looking for physicians not because the clinic needs them but because the clinic wants them there. Mr. Valdez asked if they had any a.S t Agenda No( OF11CIAL MINUTES Agenda Item HSC MEE`nNG - 03/14/96 Dale C , PAGE - 3 persons who spoke Spanish fluently. Ms. Carey replied that they did. Mr. Stewart stated that North Texas Community Clinics should be commended in correcting the problems with prior audit reports. Ms. Carey added that the liability coverage had been taken care of and has been backdated to the 1st. of October. Ms. Springer added that this did not necessarily mean that they did not have insurance, it is just that the county asked for more liability coverage. Friends of the Family - Cheryl Sutterfield & Dorothy Dominko - Requesting: $45,000 Everyone may not be aware of the expanse of services. They have one of 64 shelters for victims to access. Some victims in other areas have to drive two to three hours to access. Domestic Violence is a community problem. Texas Department of Health put out a brochure regarding domestic violence. Several bills and laws have been passed. In the 95th. session of the legislature passed 36 laws that address domestic violence. One change is that victims cannot be charged fees to place a protective order. House Bill 2 159 allows police to stand by while a protective order is being enforced. Someone will be there. The new National Domestic Violence Hotline is located in Austin. This shows what Texas is doing and that they are strong enough to carry this out. Criminal background checks are also being completed for any volunteers and any person who come in. One of the big changes is in spouse privileges. Spouses are not allowed to drop charges and if the district attorney wants to prosecute they can with or without the spouse. The district attorney's office has set up a domestic violence team and Friends of the Family is working closely with them. Friends of the Family works with eight different programs. They have a collaborative effort with Hope, Inc. Friends of the Family continue to provide counseling. They also work with the Denton Tracking System (confidentially) to ensure that persons are not falling through the cracks. A management audit in 1993 stabilized what was in the agency and created a long range plan. It was implemented in 1996. Domestic violence and sexual assault are not going away but it is not increasing. They are increasing the amount of their request to provide counseling services to children from the. Legal Advocacy Task Force. Legal Advocacy Task Force (the agency is the Denton County Children's Advocacy Center) provides services to children who have been sexually and physically abused. The problem is that center has a three-month waiting list for children. The request would designate additional counseling for those children on the waiting list. Another part of the increase is for money for computer equipment for the Denton Tracking System. Friends of the Family receive funding from different sources. Federal funding has been cut. They have hired a part time development director who has put together a development plan, which will structure the agency. It would structure the agency with a five-year plan. The plan has been implemented to streamline, expand the agency where headed, and shift funding for stability. Mr. Collins stated the Denton Tracking System is run by Denton Coop Ministries. The system tracks clients to see what services clients have accessed before. Ms. Sutterfield asked if there were any questions. Mr. Valdez asked regarding the counseling service to Denton County Children's Advocacy Center. lie asked if Child Protective Services did not bid out the service. He added that Friends of the Family could apply and Child Protective C r r OFFICIAL MINUTES Agenda No. IISC MEE17ING - 03/14/96 ApendaDerr PAGE - 4 Date 1 C Services could contract it out them. He asked if Friends of the Family has certified play therapist. Ms. Sutterfield replied that both therapists that are assigned to child and adolescent programs are certified play therapists. Ms. Sutterfield added that they have tried looking into a contract with Child Protective Service. Mr. Valdez stated that Friends of the Family could obtain a Medicaid number. He added that a specific model for the battering program to determine effectiveness was not included. Ms. Sutterfield stated that they have a model that is state mandated. The model was not included because she was trying to keep the amount of paperwork down. Mr. Valdez stated that should be provided to know if the program is succeeding. He asked if they had an intern doing the program. Ms. Sutterfield replied that a counselor runs the program with help from an intern. Mr. Valdez asked if any information was provided regarding the partner of the battered in the battering program. Battering is a problem of two people. Ms. Sutterfield replied that counseling is offered but is not mandated. Interfaith Ministries of Denton - Condell K. Garden - Requesting: $15,000 Correction to note the estimated in 1995 paid in utilities was $18,756. The program assists low/mod persons whose utilities are passed due. They are members of the Denton Tracking System and work together with other human service agencies in Denton. At the end of 1995, Interfaith Ministries spent over $7,500 given by the Human Services Committee. Interfaith is asking for an increase to $15,000. The amount of individuals needing the services has doubled and is expected to increase. The average monthly income is about $750 a month with 60% of households being headed by women. Of the individuals assisted, 90% are one time users. They are persons who have fallen into an emergency situation. For the chronic user of the services, Interfaith offers case management and are assigned to other agencies for assistance that they require. Budget counseling is offered in two classes per month and they are also taught energy conservation. Interfaith also has a job program, which is in connection with Texas Employment Commission and North Texas Education and Training. They have money that goes toward the purchase of clothes and grooming supplies. The person is assisted in preparing a resume. Interfaith does not show any peak periods. Assistance has remained pretty constant. Interfaith is not a fledgling agency and has been in existence for two years. Ms. Garden stated that she was new and was working to make the agency more professional and keep better records. They hope to expand support with other churches and plan to move into Southern Hotel soon. Ms. Garden asked if there were any questions. Mr. Collins asked how income was verified. Ms. Garden replied that they are doing lots of training and have just begun to collect income as of February. A lot of changes have been made and they are trying to verify that there is a need. They have 15 volunteers at the present time. Mr. Valdez asked what the boards ethnic balance was. Ms. Garden replied that Interfaith is working on recruiting persons to the board and added that the board should reflect the client percentage. Ms. Kristoferson asked if the persons being assisted with funds from the city were only be used for persons from the city of Denton. Mr. Collins replied that reimbursement requests are sent to the Community Development Office and v F I OFFICIAL MINUTES Agenda No. ' 118C MEETING - 03/14/96 PAGE • S Agend item l~~` L Date all persons assisted are from the city of Denton. Ms. Kristofersan asked if cliea ere States Citizens. Ms. Garden replied that clients are only asked for picture identtficat on and social security. If they are not United States Citizens they are still assisted throe Valdez asked why this was even important 1 cannot be asked with CDBG funds, 8h proper channels. Mr. Ms. Ross stated that there is no policy stated and Ms. Garden replied that they do not turn anyone away. i R 1 . r i f OFFICIAL MINUTES Agenda No. -3 HSC MEETING - 03/14/96 Agenda Item PAGE - 6 Mite 1'~ c Parks and Recreation Department - Janet Simpson Ms. Simpson presented all the applications from the park's department. The following were present to answer any questions and give support to the program: Ed Hodney, Delilah Garza, Rosemary Rodriguez, Elihu Gillespie, Cathy Mosby, Cirilo Pedroza, Amanda Green and Officer John Cabralas. Owsley Summer Playground - Requesting: $16,811.08 - Cirilo Pedroza This is the third year that the Owsley program is requesting funds. The program was first offered at McKenna Park because Owsley Park was not available. There are 57 children participating and 40 to 50 children attend per day. The program is a drop in program and is from 9a.m. - 5p.m. It runs from the end of May till early August. The program is free and provides a lunch daily. During the day from 9a.m. to 12p.m. the program offers structured activities and in afternoon field trips, due to the heat. Different educators come in and provide activities. The program was developed by the Parks Department. Ms. Simpson asked if there were any questions. Mr. Collins asked where the $5,000 extra that is being requested was being used. Mr. Pedroza replied that the increase was due to increase of children, which increased the money needed for trips and transportation. Ms. Ross asked if there was a possibility to do a crime statistic check to see if the program has made a difference. Mr. Pedroza replied that they could pull police records but the feedback from the parents has been that at night the kids do not have anything to do. Ms. Simpson stated that reduction in crime is just a side benefit and the goal of the program is to provide positive activities, leadership and mentoring. Mr. Pedroza has built a trust with the families. - Before this program these children had nothing to do. Ms. Ross added that all agencies are being encouraged to find ways to measure the success of the program. Mr. Pedroza stated that he would look into it. II Kings Kids Day Kamp - Requesting: $20,182.50 - Ellhu Gillespie The program was started several years ago at Fred Moore Park. The program was a drop in registration program. The first year the program had 60 children. The second year it had 80 children, which has remained the maximum. The children range from ages of six to eleven. The children are divided into four age groups. The children are from the neighborhood. The program is held at the Martin Luther King, Jr. Center and provide more advantages. In the morning there are planned activities that address arts, life skills, library, games, sports, swimming pool, field trips. An added benefit is that the family can participate and pay for field trips. This year there has been a change in the request. The program has relied on JTPA workers, however the summer youth program has been cut. They are attempting to find funding. The program is not a drop in program and roll is taken daily. If the child does not appear the parent is contacted at home. The amount of children per staff person is 20 without JTPA workers. Ms. Simpson asked if there were any questions. Mr. Valdez asked what the cost per child was. 1 V 1 OFFICIAL M1NIT1'ES Agenda No. IISC MEETING - 03/14/96 PAGE - 7 Agenda Item C Cate" < C - Mr. Gillespie replied that the cost was .600 per participant per day. Ms. Bell stated that program was a good program that keeps the children off the street. Ms. Bell asked if they could obtain volunteers. Mr. Gillespie replied that they are working with the city manager to obtain funding to fund the 3TPA workers for the City of Denton. Ms. Ross asked if the program could set up an outcome measurement to explaining why the program is wonderful. Mr. Hodney stated that past experiences in linking crime issues, like in Forth Worth, has not worked well. So many things impact the children's lives. Mr. Valdez asked if they could have a questionnaire and ask them before and after, which would satisfy the committee needs. Ms. Kristoferson agreed that a document showing some outcome measurement would be good. Mr. Gillespie stated that he would look into it. Alternative Avenues - Requesting: $5,754 - Amanda Green The program offers activities that focus on the youth at risk identified in Southeast Denton area. The program is continued through school and is for children ages 9 to 14. The average ages of the children in the program, at this time, are 11-12. Once a activity was the Ropes course. The program helps build trust tand helps themelwithtsocial The and provides a positive role model. After the field trip, field trip leaders sit down and direct conversation. The results are included in the application and have been great. Ms. Simpson asked if there were any questions. Ms. Kristoferson asked if restricting the program to the Metroplex stifled the program. Ms. Green replied not. It will be hard to be creative and to find new experiences for a different group of kids because they have all heard about the trips. Ms. Green added that at the beginning a form is filled out and an evaluation is done with the parents regarding requirements and commitment. Parents are very enthusiastic. Evaluations are also done with the parents. The request has increased because nine field trips are scheduled for next year. Mr. Stewart asked how many children were in the program. Ms. Green replied ten plus an alternate. Ms. Ross asked how children were selected. Ms. Green replied that with help from Mr. Gillespie children who need more supervision and get into trouble are selected. At this time, many children are begging to attend. Mr. Stewart stated that he new the program would become popular and has also become necessary. He asked if more children could be in the program. Ms. Green replied that they could do a maximum of 15 children in the van. Also, 15 would keep the ratio of staff small. Mr. Stewart asked if $7,500 would fund the extra children. Ms. Green replied that she could. Ms. Ross asked if the funding would all be spent. Ms. Green replied that they might have about $150 left over. Proyecto Amistad - Requesting: $30,671.20 At a public hearing, a few months ago, many concerns were noted regarding the needs of non- English speaking persons. The Latino Outreach Task Force came together to find a solution that would meet the needs of Hispanics and close the gap of communication to identify the problem. The application asks for funds to hire a bilingual and bicultural person primarily responsible in addressing the needs of Hispanics. The program would address illiteracy and other needs. Agenda No. OFFICIAL MINUTES ffem IISC MEETING - 03/14/96 Agenda PAGE - 8 Date Ms. Simpson asked if there were any questions. Ms. Bell asked if the library did not have this type of program. Mr. Gillespie replied that the person would meet with Hispanics and find out the needs and meet the needs by facilitating between agencies and citizens. This person would help meet concerns. Mr. Stewart stated that the request is 20% of funds to be allocated. He asked if it ' would not be better to change job qualifications of a person on staff. Ms. Rodriguez stated that the increase in Hispanics from 1980 to 1990 was 150%. There is a need to deal with residents that are here to stay. Mr. Stewart stated that the committee is limited in what they can do. This one request is for $30,000. Mr. Stewart added that he does plan to recommend an increase to the Alternative Avenues program. He asked if the position could be designated as a City of Denton position. Ms. Simpson stated that Mr. Harrell had stated that the position should be specifically requested out of CDBG it was not included in general fund packages. Mr. Glespie stated that the MLK, Jr. facility has four full time staff members and they put in a lot of time and are not able to do much more. Mr. Stewart stated that the request included additional staff and furniture. Does the committee cut the furniture out to help fund this position? Ms. Rodriguez stated that the position is not just recreational but social work. There is a need. Ms. Kristoferson stated that this request came as a direct response from the CIP meeting and CDBG public hearings. Ms. Ross asked if an existing agency could carry out duties. Ms. Rodriguez stated that due to the population shift the center could be utilized and the need was there. Ms. Bell asked if the city could hire the position. Mr. Hodney replied that they could. He added that the committee had a tough decision in deciding funding. North Texas Education & Training - Lloyd Webb & Sunny Neighbors - Requesting: $30,000 North Texas Education and Training have been in operation for 20 some years. There have been barriers of skills in assisting Hispanics. The program would be an employment training service to Spanish speaking persons. North Texas Education was chosen in Denton County as a One Stop Shop by the Texas Workforce Commission. The One Stop Shop would offer many services as possible. English as a second language (ESL) would be a service that would be available. An ESL teacher would be hired and would be available 40 hours a week from 8a.m. - 5p.m. Literature in Spanish would also be available. The application includes a request for computer software in Spanish. The marketing goals were to advertise at the following locations: Local Hispanic radio stations, newspaper, meeting with the Hispanic Coalition at MLK Center, Denton Information Network, United Way information and Referral Services and referrals from the Texas Dept. of Human Services, Texas Rehabilitation Commission, Texas Employment Commission and other Denton County Agencies. Mr. Webb asked if there were any questions. Ms. Ross stated that due to the comments received she had contacted SER and North Texas. Education and Training and asked them to submit a proposal. Only North Texas Education responded. Ms. Kristoferson asked how this request differed from the request from the park's department. Ms. Ross stated that the position at MLK l fAgenda No. 017ECIAL MINIFIES Apenda Item HSC MEEI7NG - 03/t4/96 PAGE - 9 Date )Z Center would coordinate recreational and a social work program. The person at North Texas Education and Training is a teacher. Mr. Webb stated that they are mandated not to duplicate services. Mr. Valdez asked how they plan to recruit Hispanics for the program. Mr. Webb replied that they would facilitate agencies as a recruiting effort, through media and whatever other way possible. The best too] in the community is word of mouth. Mr. Valdez asked if there were not any other ESL programs in the city. Mr. Webb replied that he does not think so because there is a need. Mr. Valdez stated that the weakness of the program was to get the people in. Mr. Valdez recommended several locations to recruit people for the program. Mr. Webb stated that he would look toward those locations. Mr. Valdez asked if there is a Hispanic member on the board. Mr. Webb stated that the issue is one they plan to address. Mr. Valdez also recommended the Denton County Probations department. Mr. Webb stated that could be an area they could respond to. Starting Over - Richard Gibbons - Requesting: $34,999 Mr. Gibbons was not there to present his application. Riding Unlimited - Lori Burrous, Tucker Davis, Sherry Tates - Requesting: $10,000 The application is requesting feed and care for 16 horse that are used by disabled persons. Ms. Burrous introduced Tucker Davis, a volunteer and Sherry Tates their treasurer. Child Health Alert and the Needs Assessment of Denton of 1994 shows a need. Of the American population 19.8% are considered disabled. In the city of Denton, they estimate that 13,770 people are disabled. Also, according to other providers there is a need for the services. MHMR refers 25 students to Riding Unlimited. Riding Unlimited was established in 1990 to provide physical, emotional and social skills and improves self-esteem in disabled individuals. Riding Unlimited provides therapeutic riding instruction and special events. They are North American Riding Horses Association certified. The program helps increase independence and challenges them. They participated in special events like the Special Olympics. Riding Unlimited is run by staff and volunteers. Of the riders, 63% are female and 37% are male and usually have more than one disability to deal with. Riding Unlimited goals is to increase service to the community and maintain level of service. The cost per rider hour is $77. The increase in cost is due to the need to hire a director. Case management is done individually. Of the expenses, 96% was program related, 3% development and 1% administration. In 1996, the expenses are planned to be as follows: 84% program, 10% development and 6% administration. Riding Unlimited is and plans to continue being a volunteer program. In 1996 the revenue budget expected is 13% gifts, 31% grants, 15% rider's fee, 10% City of Denton, 10% Corporate and Individual, 6% events, 3%n civic groups and 12% bingo. Ms. Burrous asked if there were any questions. Ms. Ross asked why Riding Unlimited was requesting from the City of Denton for the first time. Ms. Burrous replied that she is the first grant writer and received notification regarding funding from the human services committee. Mr. J e F r' Agenda Mo. o OFFICIAL MINUTES Agenda Item ` HSC MESi7NG - 03/14196 Date e / PAGE - 10 Davis added that it is part of their planning. Ms. Burrous stated that a rider evaluation is done. The rider is given goals and objectives. The rider and volunteer have an evaluation session. Mr. Collins asked for a sample of objectives was. Ms. Burrous replied that for example with a person with attention deficit disorder, they have trouble completing one task. What the program asks for is for them to complete one task and then another. Mr. Collins asked why the request is for feed instead of personnel. Mr. Valdez stated that the program sounded great but without an audit it was hard to look at. Ms. Burrous replied that they are planning their first audit. Ms. Ross asked if anyone from Denton was on the board. Ms. Burrous replied that she is working on increasing the board. She added that there are persons from Denton on the Advisory Board. Hope, Inc. - Barbara Atkins - Requesting: $5,000 (30-90 Day Program) - $25,000 (Transitional Housing Program) The request is asking for support in funding for two programs. The agency has been in Denton for 10 years. During the 10 years, they have been able to stay with the same target population. As stated in the mission statement, they assist families with dependent children who are homeless or potentially homeless with a desire and ability to move toward self sufficiency. Over the 10 years they have developed three programs, which have the same general outcome and target same population. Two of the programs provide long tern assistance. The first program is the 30-90 day assistance. In the last couple of years they have developed a cooperative effort with Friends of the Family. The cooperative effort helps families in domestic violence situations. Statistics in the last six years show that close to 90% are referred and come from single female head of households. This is the fastest growing homeless persons in the United States. They hope to continue cooperative effort. The Transitional Housing program, by Federal definition, is a program of 12 to 24 months. The program began five years ago with pilot study funded from the Human Services Committee. Hope, Inc. wrote a grant to HUD and was funded for five years for a total of a $168,000. They are entering the 4th. year of this grant, which requires a 50% match. The word through sources at HUD is that long term programs are the ones that have the best chance of working. They are hopeful in keeping the funding and program in Denton and providing long term assistance to very low incom° families. They try to work with families to provide a chance for them to become citizens that can give back to community. Ms. Atkins asked if there were any questions. Mr. Collins asked what is the criteria used to determine which program is necessary for the family. Ms. Atkins replied that the family's goals and where the family is at are looked at. Income is also looked at. The 30-90 day program is not a long time to recover for a family. Some families have abilities and job skills in place and recovery time is faster. Into the long term there is single female head of household many with no education. Many are just getting their GED. It is important that they have goals and desire to change and ability to correct the problem. Mr. Valdez asked how desire is determined. Ms. Atkins stated that they have a board in selection and they are basically a referral agency. There have been other case workers who have started with the family. Usually what the family says is r4 V •'6t f Agenda No. OFFICIAL MINUTES Agenda Item HSC MEETING - 03/14196 PAGE - 1 I Date, L what they want. The programs are not 100% successful. Families who have looked for assistance else where are looking to head in some direction. Mr. Valdez asked that under page 8 under evaluation it states that "each grant is monitored by respective guidelines provided by grantor" is the committee going to provide guidelines for evaluation. Mr. Collins stated that the agency is monitored, by himself, according to HUD guidelines. When he monitors, he asks a set of questions regarding operations. Ms. Atkins added that they have a stringent set of guidelines from HUD. Mr. Valdez asked that it also states that "families served provide input and evaluate" is it structured or formal. Ms. Atkins replied that it was partly both. It is definitely information collected as the program goes along and they also do an ending evaluation. They also have several members of the family that have served on the advisory committee. She added that it is a strong point to grow with. Ms. Kristoferson asked if the program provided for utilities. Ms. Atkins replied that it did for clients on the program. Ms. Kristoferson asked if clients were referred to Interfaith Ministries for utility assistance. Ms. Atkins replied that not usually, once a family is in the program, they try to provide all financial assistance to pull out of an emergency. Ms. Kristoferson asked if there was duplication of clients going to both. Ms. Atkins replied that not with their program. The client is put on the tracking system and if they find out that the client is agency hopping the assistance stops. Mr. Collins stated that Ms. Atkins is very good about putting data on the system. Ms. Kristoferson asked if the programs are having success in breaking the cycle of needing assistance. Ms. Atkins replied that yes in the long term programs it does. The meeting was adjourned. F Agenda IJo, C, C) Agenda Item OFFICIAL MINUTES Date C- HUMAN SERVICES COMMITTEE MEETING MARCH 26, 1996 - 6:OOP.M. - SERVICE CENTER TRAINING ROOM Members Present: Catherine Bell, Diana Briggs, Sandra Cross, Roy Davenport, Sandy Kristoferson, Carol Riddlesperger, Wesley Stewart, Ramiro Valdez Members Absent Without Notification: Kevin Miller Members Absent With Notification: Pat Muro and Mary Morimoto Staff Present: Barbara Ross, Derrick Collins and Alma Fspino Meeting was called to order at 6:00p.m. PRESENTATIONS OF REQUESTS FOR FUNDING Community Food Center, Inc. - Joyce Burk - Requesting: $3,500 In the following years the following amount of food was given to families: Year Families Individuals Lbs. of Food Assisted Assisted Given 1991 20967 9,625 69,946 1992 3,381 11,811 132,592 1993 3,719 13,473 161,370 1994 41245 142927 167,727 1995 3,457 11,762 138,129 Ms. Burk stated that she had put up some forms that have made situations at the center easier. The forms are in English and Spanish and advise the clients of the rules of the center. It also asks clients not to ask the volunteers to break the rules because as the form states they will have to say no. People took the information to heart and very few people have tried to take advantage of the program. Before clients thought the food was provided by the government. Clients are now aware, because of the form, which the Community Food center is a volunteer center and that the food is donated. People have been very gracious in their donations to the center. The County pays for the building and any repairs and City of Denton pays for utilities. Ms. Briggs stated that she was amazed that the utilities have not gone up. Ms. Burk replied that she has made a few changes that have conserved money on the utilities. Mr. Valdez asked what kind of identification the Center asks for. Ms. Burk replied that they ask for picture identification and social security. If the client does not have these they ask for two other forms of identification. The reason for identification is to try to avoid duplication. Ms. Riddlesperger asked how many days is the food offered for. Ms. Burk stated that the food provided is for one week. The food can include other things like meat and goodies if available. Ms. Burk added that she likes to provide the basics, food that will last. Ms. Cross asked if infant food was provided. Ms. Burk replied that clients who need baby food are encouraged to go to the WIC s OFFMAL MINUTES HSC MEETING - 03/26/96 Agenda No. PAGE 2 '.G Aplnda lilm Date ^ C' program. Mr. Valdez asked what the process is for monitoring and have they had an audit done. Mr. Collins stated that he monitors them. Ms. Burk stated that she had tried to get an audit. The problem is that the center is a volunteer center. Records are not wonderful but books are open to the public. No one who does audit has wanted to complete and sign off on the audit for the center. The center also has the best volunteers. Ms. Burk has been the volunteer director for several years. She added that if the committee hears of an individual who wants a hard volunteer job, the center needs a new director. Mr. Valdez made a suggestion that they have an audit done. Ms. Burk stated that maybe once the organization has a computer and better records could be kept, they could do an audit. Mr. Collins stated that he would look into the matter. Camp Summit - Lura Hammond - Requesting: $3,000 Camp Summit provides a recreational summer program to individuals with disc the only program in the south. Camp grounds are located in the town of biliThe This is are traditionally provided in the summer and on weekends during the sprin and fall. summer program lasts about 10- g The 12 weeks. time limit. The camp also serves the dual sen ory impaired. Camp Summit is located ona116 acres and provides many camps that include horses, fopes, arts and swimming. The programs are set in groups by their age and disability. Camp Summits has a new program that has expanded to year round activities. They have a holiday day camp. This fall, respite services and programs for environmental education for elementary students and others were provided. Summer session also allows for inclusions of a friend of a disabled person who is not disabled. Last summer the camp had 755 campers and 276 weekend campers. Camp Summit hires college age students who are studying in related field. They have recruited many students from UNT. The camp also recruits throughout the United States and other countries. They have had staff from England and were a tremendous plus. The application is asking for the City to fund 10 campers to attend summer camp. The charge per child is $300. The actual cost is $800 but they understand the tremendous strain on the family with a handicapped child. The camp served 33 individuals in Denton County and noted that there are 400 potentially handicapped persons in Denton County. The campers would be under privileged and unable to afford this program. At this time they are also setting up pick up sites to have more campers to attend. Mr. Stewart asked how many of the children would be from the City of Denton. Ms. Hammond replied that they would all be from Denton. Ms. Kristoferson asked if the Soroptimist Club had been approached. Ms. Hammond replied that the club funds two children. Ms. Kristoferson asked if they had not applied at the United Way in Denton. Ms. Hammond replied that the set up is new and have not done any outreach. Ms. Briggs asked for Ms. Hammond to explain the expenditures listed under other expenditures. Nis. Hammond replied that the $19,000 is used for recruitment and travels to the university to do interviews on site. The process is very selective. Ms. Briggs asked if travels were restricted to the Texas area only. Ms. Hammond replied that it also it included other states. Ms. Briggs asked regarding $10,724 V 4 i i OFFICIAL MINUTES NSC MF,ETING • 03/26/96 Agenda No. SA~ I PAGE 3 Agenda Item Date in other expenditures where do all the amounts go to. Ms. Hammond replied that it goes to the maintenance of the facility. Ms. Briggs asked if they were hiring extra staff. Ms. Hammond replied that they are hiring a director for grant writing purposes. Ms. Briggs they recruit minorities. Ms. Hammond replied that they recruit through the school sys emo and schools that serve handicapped persons. Ms. Briggs asked if anyone has ever been turned down. Ms. Hammond replied that no one has been turned away and that she had even paid for someone to go. Ms. Hammond added that she also writes a lot of grants. Mr. Stewart stated t that the gross budget is going up but why is the United Way contribution staying constant. Ms. Hammond replied that they did get an increase one year due to a new program. It speaks very strongly of the support. United Way has requested that agencies do more outre ch and fundraising. Camp Summits also feels that if they are totally dependent on United Way, they could be cut again. Mr. Collins asked how progress is measured. Ms. Hammond replied that they do not measure recreational activities but that they wish to become more therapeutic. Improvements can be seen in their disabilities. RSVP - Chris Schulz - Requesting: $8,200 Ms. Schulz handed out a packet describing the program in more detail. P..S.V.P. is the only volunteer program in Denton. R.S.V.P. translates to retired senior volunteer program. It is a national program dedicated to finding quality volunteer placements for senior adults 55 and over. It is important to keep them involved in the community so they can remain healthy, vital and a contributing part to the community. R.S.V.P. was started in 1969 as a national effort and our chapter was founded in 1973. R.S.V.P. offered, to CDBG and grantees, over 9,000 hours. R.S.V.P. also offered 3,000 hours to the City of Denton. There are also many volunteers at the Senior Center and many in a leadership capacity. They are serving as classroom teachers. They also have to two Spanish speaking volunteers who work the front desk. The total hours to city related entities is 39,618 hours that if calculated at minimum wage would be $168,378. R.S.V.P had 806 volunteers at year-end with 122,400 hours volunteered. R.S.V.P. is very proud of their volunteers. Senior volunteers are also writing weekly articles in the Denton Record Chronicle. The weekly article has helped in recruiting. R.S.V.P. also has a training program based on Leadership Denton. The program gets senior adults prepared to be leaders of the community and to serve on boards, advisory councils and others. R.S.V.P. has received a venture grant from Lewisville's United Way to expand the program into Lewisville. R.S.V.P.. had their first agency fair in February. The fair brought agencies, at the Senior Center, it helped the agencies recruit volunteers. It was a great opportunity for agencies and volunteers to meet. R.S.V.P. has a new travel club that offers trips for senior citizens. This is the second year to have the grant with UNT for the Immunization Program. Volunteers visit mothers to explain the importance of immunization. The volunteer enrolls the mother in a reminder program and the mother is sent a reminder card at two months. Another set of volunteers sends out reminders cards at 2, 4 and 10 months. The group is working with the Health Department and North Texas Community Clinics in screening records and making sure the reminders go out. Through the efforts of volunteers and other organizations immunization rates have gone up from 49% to .,f w r OFFICIAL MINUTES Agenda No._ ~ RISC MEETING - 03/26/96 Agendcem PAGE 4 - L Date - 71% in Denton County. R.S.V.P. has also received National Recognition. They were the only R.S.V.P. to be invited to Washington, D.C. to meet Hilary Clinton. One of the volunteers, Evelyn Huey made a presentation regarding R.S.V.P. The Immunization Program is only funded till August of 1996. They are working to find additional funds for the program to keep it running for another year. They hope that in another year they might get the immunization rate up to 90%. R.S.V.P. has also received national recognition through the Centers for Disease Control. Ms. Schulz asked if there were any questions. Ms. Kristoferson asked if the grant had come from the Texas Medical Association and Collaborative. Ms. Schulz replied that the grant came from the Aetna Foundation. The first funding received was from the Administration for Aging Grant for 21 to 22 thousand through UNT. The Denton County Medical Society Alliance came to R.S.V.P. and asked if they needed any additional funding. R.S.V.P. advised them that were applying for Shots Across America Aetna Foundation Grant. The Denton County Medical Society Alliance advised R.S.V.P. that if they did not receive the funding to contact them. The alliance did offer to fund the purchase of a copier. Ms. Briggs asked why the amount of personnel expenses went down from $91,000 to $85,000. Ms. Schulz replied that it was because R.S.V.P. would no longer have two full time immunization coordinators. They have one immunization coordinator in the 1997 budget if funding comes through. They have submitted several requests to several organizations for funding. Ms. Briggs asked if the City of Lewisville had been asked for funding. Ms. Schulz replied that she had heard that the city is not accepting any new non-profits. Ms. Briggs asked if the City of Carrolton had been asked for funding. Ms. Schulz replied that they are to new to the area. Mr. Valdez asked that with 806 volunteers why was there only six Hispanics. What is R.S.V.P. doing to increase the amount? Ms. Schulz replied that they have recruited two Hispanics to the board and are speaking with them on how to recruit Hispanics. She added that they have also done visits to LULAC. Mr. Valdez asked when they had last visited LULAC. Ms. Schulz replied that last year they did not visit but that one of their staff had recently spoken at LULAC. She added that they had no luck with LULAC. They are presently looking for volunteers from the community. She stated that she would gladly accept any suggestions. Mr. Valdez stated that he i5 the President of LULAC. Ms. Schulz stated that they had donated cheese for a taco dinner. Mr. Valdez added that they are talking about only 6 Hispanics. Ms. Schulz asked what the percentage of Hispanics was in Denton. Mr. Valdez replied that it was about 12 to 14%. Ms. Schulz asked what the percentage of senior adults was. Mr. Valdez stated that he was not trying to put Ms. Schulz on defensive but that he has a right to ask these questions. He added that something can be done a.)d hopes that the amount will increase next year. Ms. Schulz stated that she hoped that it would also increase. Ms. Briggs added that she had served on the board several years ago and had the same experience about recruiting Hispanics. Ms. Schulz stated that many Senior Hispanics do not speak English and that there is a real culture gap. They are not able to reach them. Dallas has also had the same difficulty. Mr. Stewart asked if anyone is ever turned away to volunteer. Ms. Schulz replied that they are not allowed to turn anyone away. Senior citizens who are homebound are encouraged to do volunteer work at home. Ms. Ross added that ti ,f ,t OFFICIAL MINUMS Agenda No. n HSC MEETING - 03/26,96 Agenda Jlem PAGE 5 t)ate- Hispanics are more into family. Ms. Schulz added that she had asked regarding going to the churches and was advised that she would have no luck. Hispanics are very close knit. They are kind of afraid. TWU C.A.R.E.S. - Rosemary Goodyear - Requesting: $18,000 TWU C.A.R.E.S. is run by nurse practitioners. This is the third year that the position at the clinic has been funded by the City of Denton. The City of Denton provides for a part time Senior Staff Nurse. The clinic also provides free dental care. In the fall of 1995, the college began a nurse practitioners program. The state legislature has also given permission for nurse practitioners to prescribe medications. They have been directed to provide primary care services. The clinic provides services from education to primary care services. There has been a shift in services since January of 1996. There are also students providing services. More patients are being seen and the demand for service has increased. The goals list staff and changes and two additions of staff. In the local needs the concern is the indigent. To be declared indigent a person cannot make more than $68 a month. There is a group of people who are not eligible for Medicaid or indigent care. Working people are holding down two to three jobs and do not have insurance. They have no safety net. The clients of TWU C.A.R.E.S. do not have sufficient funds and are not cared for at North Texas Community Clinics. North Texas Community Clinics only sees women and children. TWU C.A.R.E.S. fee schedule will be changing to develop a sliding scale fees. There is a directive to become more self sufficient but Dr. Goodyear does not see TWU C.A.R.E.S. becoming self sufficient. Visits at doctors run from $45 to $65 and patients cannot afford it. The university provides professional support and the other personnel and staff are funded through other grants. The sliding scale fee will be determined by the income of patients. The request, to the committee, is only for six months to get into the sync with the funding fiscal year. The amount requested will be for continuation of part time senior nurse, and other. The building is 830 sq. feet and sees about eight to 15 patients per day. Additional personnel is needed to help move people through the system. The clinic is seeing more children and adults and especially more adult males. They have also seen an increase in Hispanics. They are looking for a bilingual person to help gather information. Dr. Goodyear asked if there were any questions. Mr. Stewart asked what the cycle of funding was. Ms. Ross stated that it was from October to September. If an agency has not spent all their funds the remaining funds at the end of the fiscal year will be returned to City for re- allocation. Ms. Kristoferson stated that at this time TWU C.A.R.E.S. has not spent $4,000. Mr. Collins replied that TWU C.A.R.E.S. is working on it and all funds should be allocated. Ms. Kristoferson stated that the balance of TWU C.A.R.E.S. has been a problem and would encourage TWU to take care of it. Mr. Collins stated that he had spoken with Dr. Goodyear regarding the situation. Mr. Stewart stated that request still shows an increase. What is the increase for? Dr. Goodyear replied that the increase is for additional personnel. Ms. Bell asked how many blacks work at TWU C.A.R.E.S. Dr. Goodyear replied that none do even 9 M ~i v F OFFICIAL MINUTES Agenda No, HSC MEETING - 03/26/96 Agenda ltem PAGE 6 Date . , ~ though they have publicized in local papers and through university personnel. Ms. Bell asked what the population of blacks are being served. Dr. Goodyear replied that she did not have the percentages. Ms. Bell asked if anyone has ever been turned away. Dr. Goodyear stated that no one has been turned away except in an emergency situation. Emergency situations are sent to the emergency room. Mr. Valdez asked if the clinic had a drug and alcohol program. Dr. Goodyear replied that they are working with an agency with a drug and alcohol program and do not have a specific program. Mr. Stewart asked regarding proposal for $500,000. Dr. Goodyear replied that it is part of their request to the Community Development Advisory Committee. She added that there is a correction on the budget. "Ihe money expected to be received from the Community Development Advisory Committee money is not part of the budget and other expenditures and revenues would need to be adjusted. They were reflective on receiving the funding. Ms. Ross stated that the request was to the Community Development Advisory Committee. The recommendations were done by the committee but the final decision is city councils. Ms. Stewart asked why TWU C.A.R.E.S. was not funded. Dr. Goodyear replied that she had received a letter stating that the committee did support the program but could support the request because it was half of the money being allocated. Dr. Goodyear added that she did not understand because 339 thousand hours in in-kind was offered by TWU as well as the land. Ms. Ross stated that committee was looking for TWU C.A.R.E.S. to obtain other funding for the construction. The committee would be willing to be a part of it instead of all of the funding. Planned Parenthood - Pat Lysell, Cherry Turner, Patrice Lager - Requesting: $14,057.50 The clinic is located on 1-35. Planned Parenthood came to Denton in 1991 with assistance from a grant. The mission of the clinic is to meet reproductive needs for low to moderate income women. Denton is the second busiest clinic. Last year it served 1,775 unduplicated patients and 8,583 clinic visits. Statistics show that there are 14,821 women in Denton County who are estimated to be of reproductive age and need subsidized family care services. These women do not qualify for Medicaid. All of the women, are at or below 185% poverty level. Last year the 6,992 pregnancies in Denton County resulted in 5,462 births. Of this number, 246 pregnancies were 17 years of age and younger. Pregnancy for the young is 23.2 per thousand in 1994. In Denton County, 17 and under account for 8.4% of the births. The majority served were from the city of Denton. For most of their clients, this visit was the only medical care received. The clinic does annual exams, pap smears, screen blood pressure and screening for sickle cell anemia. Care is primarily reproductive. The strategic planning part of the Board of Directors has approved initiations of basic primary care services. The process is long and protocols need to be written for each service and approved by the medical committee. They also have to be approved by the Planned Parenthood Federation of America. All the protocols have been done and are in place. There is also a nurse trained for primary care. The only thing missing is basic equipment to check them out. Part of the request includes $3,000 for equipment for primary care. The other part of the equipment is reproductive care. The colposcope and cryo-therapy unit will reduce the incidence of cervical cancer through early 4 z:{ P r; r Agenda No. OFFICIAL MINUTES Agenda item HSC MEETING - 03126/96 oate_s , PAGE 7 ~ ~J~o detection in Denton. Colposcope is used for a diagnostic procedure to look closely at the abnormal cells. Cryo therapy is treatment of the abnormal cells. When a woman receives an abnormal pap smear and needs further diagnosis and treatment she is referred to a Dallas clinic. The closest clinic is Planned Parenthood on Greenwood and Park Lane. It is a good distance. Planned Parenthood would like to offer these services locally. It is a long ride and after receiving cryo treatment the ride feels even longer. Ms. Lysell asked if there were any questions. Ms. Kristoferson asked if they new that equipment is usually not funded because it considered capital equipment and there is a legality about whom it belongs to. Mr. Collins stated that he had spoken during the application process and if the equipment was secure it could be funded. Ms. Ross stated that cannot say that the committee cannot fund equipment. Equipment is eligible for funding. It is discouraged because of the logistics of keeping tract of it. It will also belongs to the city and need to be inventoried. Ms. Lysell replied that equipment is expendable and has a shelf life. Mr. Stewart stated that he wants to ask a question but before wanted to give them some background on himself, Mr. Stewart stated that he was Jewish and believes in the woman's right to make their own decisions. Morally and philosophically and not on theologian grounds, he is against abortion. He continued that the request is for public funds and there is a substantial amount of the public who oppose abortions. He is not talking about whether Planned Parenthood is right or that these people are right, What is being talked about is the use of public funds for an organization that does abortions. What should he tell the public when he is asked why this organization was funded. Ms. Lysell stated that there are two issues. One is that on any kind of dollars connected with Federal Grants and Title 10 and 20 there must be an assurance that no tax dollars are not being spent on abortion procedures. The second issue is that 72% support a woman's choice to make this decision. The opposition does not come from mainstream but from a small radical percentage. This is a difficult issue and they have developed an advisory panel of community clergy to discuss the issue. The committee struggles with issues and a brochure was developed stating their position. Planned Parenthood also struggles with this issue. Ms. Ross asked if Planned Parenthood solicits funds from any other cities. Ms. Lysell replied that they have not had the opportunity but now have expanded and hope to have the opportunity. She added that it had not been available in Dallas. She added that the Denton Clinic also does not receive Title 10 or 20, which subsidizes women's needs. Ms. Briggs asked why they did not receive those funds. Ms. Lysell stated that she did not know. She added that the Health Department receives them. Mr. Collins asked what the equipment's shelf life was. Ms. Lager replied that she did not know exact time. New technology and changes can also determine life. She added that it would be about five years for hand held equipment that is used over and over. Ms. Briggs asked if revenue of non federal grants were allocated to the Denton Clinic. Ms. Lysell replied that it is used for community education. One of the big commitments is to reduce the need for abortions through education. The commitment by the board of directors is to raise private money. When money is received for general operation, it is used for general operation for all clinics. She added that it is easier to raise the money to open a Planned Parenthood than ask for money. Mr. Davenport asked if Planned Parenthood had an i C I OFFICIAL MINUITS Agenda No. ~41 xs HSC MEETING - 03/206 PAGE Agenda Item j1 PAGE 8 Date L alternative funding source. Ms. Lysell replied that they are always looking for funding sources. The truth of the matter is that they will probably, for the next couple of years, have to continue to refer clients to the Glenview Clinic. It is not life threatening to go that far but it is an inconvenience. Ms. Lager stated that they do not know the rate of women who actually go to the clinic. When a pap smear is done and it is determined that the woman has cancer cells they understand the importance of immediate follow-up. Women consider driving to Dallas an obstacle. Some women see this obstacle and opt for deferred treatment. The cancer progresses and then we are looking at more difficult and expensive treatment for the condition. There is also the trauma of waiting to the client. Ms. Ross asked if they could be referred to local physicians. Ms. Lager stated that their clients cannot afford it. If clients cannot get treatment at the clinic they do not go elsewhere. Planned Parenthood works with them on a payment plan. She added that cervical cancer is treatable if detected early. Mr. Valdez asked if the cost for service was $187 for colposcope service. Mr. Valdez asked if this was the amount a physician charges. Ms. Lysell replied that the clinic does payment arrangements and can reduce the price to work with the patients. Ms. Kristoferson asked if the biopsy was sent out. Ms. Lysell replied that it is looked at in the clinic but is also sent out for results. Mr. Valdez asked how much a gynecologist charges. Ms. Lysell stated that it was a lot more. Mr. Valdez asked how many terminations were performed at the clinic. Ms. Lysell replied that the clinic in Dallas began in 1995. They average about 10 to 15 in Dallas. She added that the clinic in Denton does not perform terminations. Ms. Cross asked how many mammograms are performed. Ms. Lysell replied that they are fortunate to participate in a program with State Breast and Cervical Cancer Prevention. When a woman is symptomatic, they have a subcontract with Methodist Hospital. They can also be referred to TWU C.A.R.E.S. who is also participating in the program. SPAN - Al Murdock and Erica Lissberger - Requesting: $26,000 - $20,000 (Fairhaven) Mr. Murdock began by giving a brief description on the many things that SPAN does. They are requesting funding for two things. One request is asking for funds for meal service and they have not asked for any increase. During the past year there has been a change in meal service in Denton. SPAN is now serving Heritage Oak residents in their living quarters instead of one room for all. Several years ago, Heritage Oak's kitchen was the center for producing meal. SPAN now purchases the meals from outside. The second request is for $20,000 for homemaker services for residents of Fairhaven. The program has been running for several months and has been a great success. They are now providing homemaker services for 22 persons, low income, at Fairhaven. When the service began, SPAN was serving fewer people. Farihaven residents were unsure of the program at the beinning. When they saw how good service the program was providing, they joined up. The maximum served, at this time are 22 people. The homemaker service is provided every other week. The homemaker service does work that, due to frailty, the residents of Fairhaven cannot do. SPAN receives Federal and State funds and recently received a 5% reduction. Due to the fighting, of executive and legislative branch, SPAN did not receive funds for several weeks. Since that time funds have ~~+aa No. OFFICIAL MINUMS Agenda Item HSC MEETING - 03/2096 PAGES ' been released but they are receiving them slowly. What the future holds, SPAN has no idea. For the first time they do not have the position to say how things will be. Prices continue to rise and they are servicing lots of people who are dependent on the food service. Mr. Murdock asked if there were any questions. Ms. Briggs asked if the request for Fairhaven included an increase of people. Mr. Stewart stated that with the funding requested shows that the service now plans to serve 35. Mr. Murdock replied that the amount of time was decreased by 15 minuets to include as many persons in the program. There was no reduction of cleanliness. He added that the amount of persons serviced could be 44. Mr. Stewart stated that the increase was substantial. Ms. Briggs asked if there was a waiting list and how are people chosen. Mr. Murdock replied that it was a first come first serve and there is no waiting list because SPAN cannot provide the service. Ms. Ross asked if it was required to have a form of frailty. Mr. Murdock replied that Ms. Harding, of Fairhaven, was looking more at the income of the person. He added that very few would not qualify. Ms. Briggs asked if it improves the quality of life. Mr. Murdock replied that it does and that residents feel better and more comfortable. Mr. Valdez asked if SPAN was only asking for $20,000 for homemaker services for Fairhaven residents. Was meal service only delivered to Heritage Oaks and two centers? Mr. Murdock replied that it is meals are delivered to the Senior Center and MIX, Jr. Center. Mr. Valdez asked how SPAN was different from Meals on Wheels. Mr. Murdock replied that Meals on Wheels was started before them and that meals were not being delivered to Heritage Oaks. He added that if there are any seniors that are not getting meals they will provide them. Meals on Wheels does not charge for meals. Ms. Ross stated that Heritage Oaks and Fairhaven are federally subsidized. Mr. Valdez asked if these residents do not qualify for home health care that the state provides. The state also provides a homemaker service. Ms. Ross stated that Ms. Harding bad sought out the service and that none were available. She added that she can call and get more information. Mr. Valdez stated that because it was federally subsidized it should qualify though he did add that it is hard to get. Ms. Kristoferson asked if they could go every third week instead to help more individuals. Mr. Murdock stated that the standard for program has been every other week and has worked well. Girl Scouts - LaTina Dollerson, Carol Roberts & Lori Robertson - Requesting: $83,749 Girl Scouts approach things in a team manner. Two to three staff members are assigned to each area with functional responsibilities. The functional responsibilities are training, adult development and program. They work out strategies to develop membership throughout the year. Membership in the five county areas was 1607 several years ago and has tripled. That has impacted how they work and what they do and how they deliver the program. Girl Scouts has conducted various strategies and workshops for adults to train them properly and to encourage participation over a period of time. It is very important for leadership. Girl Scouts of the USA has requested development in ways of recruiting. They have received calls from Girl Scouts USA because the adult leadership has grown so much in the last few years. Girl Scouts requires a lot of training and consistency and lots of volunteers to be involved. Girl Scouts is the largest volunteer program in the United States. They serve girls from ages cf 5 to 17. Literature is age t 4 Agenda No..9 OFFICIAL MINUTES HSC MEETING - 03/26,96 Agenda Item r i PAGE 10 oate `r appropriate and is looked at by psychologist. They believe in effective guiding through youth into womanhood to make them aware of their community. Girl Scouts has been around since 1956 in Denton. They are active in MLK, Jr. and Owsley. They began in MLK, Jr. area and tried to develop a group and it took several years. The girls have been integrated into groups at their schools, which was the ultimate goal. They were part of the founding members of the Owsley Coalition. They had many street parties to get to know the Owsley area and people. When TWU and UNT approached the state to obtain Vista volunteers to do research and needs assessment, Girl Scouts offered office space. The Vista program had a rough start and has not been to successful. They are not discouraged and will try again differently. They will make a success of the Vista Program. There are several issues of great concern to the youth. There is pregnancy, drugs, alcohol, environmental health, suicide and violence. Due to these contemporary issues, Girl Scouts USA has designed and prepared several programs. The programs are age appropriate. The programs will help girls learn about themselves and build self-esteem. The program will work on deterring them from negative situations prevalent in the Owsley and MIX area. It will help the girls to want to build self esteem and give them opportunities outside of the community and to explore Girl Scouts. Many children and parents have not participated in Girl Scouts because they have not heard of Girl Scouts. They do not know how to acquire the opportunities. Ms. Dollerson stated that she had worked with this type of program in Florida and had been successful. The program is very adaptive to the community. There are plenty of programs in the schools but what really goes into the heads of the students. Girl Scouts will utilize books and activities to sneak the messages in. The youth will be given hands on activities to learn and deter peer pressure. It will help them learn how to build up the community and how to stop the cycle of violence and other cycles in the community. Whatever materials the program does not have will be purchased. At this time, Girl Scouts is doing programs in Denia and Phoenix. In Phoenix, an Easter egg hunt is planned to meet people from the community. In Denia, Girl Scouts is holding a program to help prevent teenage pregnancies. The program is called "Bundles of Joy" and is being held this summer. The program is an overnight program for girls 12 to 17 years of age. Several workshops will be held dealing with financial responsibility, parenting skill and their body changes during pregnancy, They will be assigned a baby and will be woken at 2a.m, 4a.m. and 6a.m. by a baby crying. The girl will need to attend to the baby's needs. The program will also include an imaginary store with real store prices. The program hopes to paint a picture of teenage motherhood. They hope that the programs will help deter youth from delinquent behaviors. Ms. Dollerson asked if there were any questions. Ms. Briggs asked if there are any plans for alternative funding. Ms. Dollerson replied that they are currently researching and looking for other opportunities. The program can filter some funding from Girl Scouts, Operation Safe Neighborhood, United Way and other foundations and corporations. If an agency is found with a similar program they will request copies of materials. Ms. Kristoferson stated that the request is a big chunk of the funds to be allocated. Mr. Stewart asked how many girls were in Girl Scouts. Ms. Dollerson replied that there were 3,700. Mr. Valdez stated that he loved the program but cannot afford it. Ms. Roberts stated that to start a program like this there needs Y '[T L Agenda ND.~ _ f OFFICIAL MINUrES Agenda Ja L`r HSC MEETING - 03/26/96 Date PAGE 11 to be a commitment to getting staff. They thought of requesting less money but decided that this is how much the program will cost. She added that the committee can fund a portion and they can find an organization to match the funds. Ms. Kristoferson asked if they plan to pay the leaders to begin until they can get volunteers. Ms. Dollerson replied that they would need to part time staff at the beginning. Ms. Kristoferson asked if the committee could fund an age group to cut the amount requested. Ms. Dollerson replied that the committee could focus on older girls 12 and above. Mr. Stewart asked if the $150,000 in assets had grown. Ms. Roberts replied that they are mandated to have a six-month operating reserve. They expect the amount to grow about $10,000 a year. It grew by $15,000 in 1995. It has increased from $80,000 in 1993. The increase was due to a loss of three staff members and Ms. Roberts did their jobs. Operating budget depends on cookies sales, which is 65% of their income. There is a recommendation to get contributions up instead of just depending on cookie sales. Some councils have had difficulties in cookie sales. Mr. Valdez stated that he had made an observation and had recently heard on a radio station that moms of Girl Scouts are doing most of the selling. Ms. Roberts replied that Girl Scouts discourage mothers from selling cookies. Girls are encouraged and are trained for cookie sales. Girls can earn cookie credits that can pay for the camps. Ms. Bell asked what happened to the troop at MLK, Jr. center. Girls are not in a troop. Ms. Dollerson replied that there is a troop of seniors at MLK that meets at night. Girl Scouts has recruited from Thomas Rivera and is working to get programs started at Thomas Rivera School. Ms. Briggs asked if another amount could be given to be considered by committee. Ms. Roberts replied that another amount could be considered by considering the amount of girls. The request is for 100 girls. The request could be limited to 50 girls of age 12 and up. Adult Day Care - Dr. Rosemarie Hoffman. & Lynn Pevey - Requesting: $50,000 Mr. Pevey is working on proposals and fund raising for the day care. Adult Day Care is located at 2400 W. University next to KMART. The facility is day time care for adults 18 and older. These adults are usually socially isolated and suffer from dementia diseases like Alzheimers. The day care also serves persons who are mentally retarded. Adult Day Care is open five days a week from 7a.m. to 6:30p.m. To be a participant in the day care, the participant must have a doctor's ok. Adult Day Care provides projects like arts and crafts and therapeutic programs, which must also have the doctors ok. There are two full time staff members that are Dr. Hoffman and an LVN for the physical needs. At this time, the day care has 16 people enrolled from all parts of the county. The people come part time. Recently the day care had a participant called Ms. Moony u-bo was a 103 from Denton. At Christmas she received money from her family. When asked what she wanted to do with the money she stated that she wanted to come full time to Adult Day Care. Unfortunately, she was not able to. Participants have the same feeling. Adult Day Care is set up more as a home than an institution. In the back of the day care is a ranch where participants have been able to watch the birth and growth of calves. It is a very family atmosphere. It is a very important aspect. Adult Day Care is not a baby sitter. The last census shows that there are over 1,700 who have Alzeimers in Denton County. Y 1:l F L G A Age0a No. OFFICIAL MINUTES Agenda Item r HSC MEETING - 03126196 Date Cl PAGE 12 Home care and day care help the person to remain out of a nursing home. Ms. Hoffman asked if there were any questions. Ms. Kristoferson asked what the health ratio was. Ms. Hoffman replied that the state requires an 8 to 1 ratio. When there are more participants Adult Day Care will hire more staff. Ms. Hoffman added that participants come part time and the range is two to seven participants per day care. The day care has had lots of inquires but persons cannot afford the day. That is the reason for the request. Ms. Briggs asked what the charge was per day. Ms. Hoffman replied that for five hours it is $20. The rate for all day is $38. The rate includes a hot meal and two snacks. Ms. Briggs asked that why the budget shows revenue from the city being $58,750 when the request is for $50,000. Ms. Pevey replied that the request was done on an annual basis. The request is for October through December plus the other fiscal year. Ms. Briggs asked if there were other alternatives for funding. Ms. Hoffman replied that they are looking toward local fundraising. Ms. Briggs asked if United Way had been approached. Ms. Hoffman replied that United Way requires three years in operation before being considered for funding. Ms. Briggs asked where the participants were from. Ms. Hoffman replied that the participants are from Elm, Sanger, Flower Mound, Lewisville and Denton. Eight percent of the participants are from Denton. Ms. Briggs asked if the funding would be limited to residents of the city of Denton. Ms. Hoffman replied that it could be. Mr. Stewart stated that he was looking at 1996 and 1997 budgets. The figures for income and expenses are the same. The budgets do not show where other expenses will increase by receiving the city's funding. Mr. Pevey replied that the amount of expenses will stay the same. The only thing that will increase is the amount of people. The amount on the budget is projecting for a full load. Adult Day Care already has staff. He added that if you look at the performa attached to the budget it shows that if occupancy increases the amount of expenses will increase. It is based contractually so if food goes up the amount goes up. Mr. Valdez asked if the request was for present staff. Mr. Pevey replied that the amount of LVN will go up. He added that they are looking toward Medicaid for income. Mr. Valdez asked what Adult Day Care would bill Medicaid. With Medicaid a physician referral is required. Does the day care have something to bill Medicaid? Mr. Pevey replied that they have a health medical model. The day care does nutrition education and takes vital signs. Mr. Valdez asked what Adult Day Care is applying to Medicaid for. Mr. Pevey replied that adult day care is a separate billable category by Medicaid. Ms. Ross stated that legislation has been set for these type of services to be billed to Medicaid. Mr. Valdez asked what the rate billed to Medicaid would be. Ms. Hoffruan replied that it would $22 plus cents per day. Mr. Valdez asked if the committee is being asked to help with the $16 to make up the difference for $38. Ms. Hoffman replied that the remainder would be private pay or could be paid on a sliding scale fee. Ms. Briggs asked if there was a waiting list. Ms. Hoffman replied that there is not one at this time. Ms. Riddlesperger stated that the program is wonderful and became interested because of Ms. Moony. Ms. Briggs stated that Adult Day Care had worked very hard to get the day care running. Mr. Valdez asked what the range of ages were. Ms. Hoffman replied that it was 33 to 94 years of age. There are three men and 13 women at this time. Mr. Valdez asked what the ethnic breakdown was. Ms. Hoffman replied that it was all white. They believe that once i`• Agenda No.~ OFFICIAL MINUTES Agenda tern 4.23 HSC MEETING - 03/26M PAGE 13 Date Medicaid is in place they will get more of an ethnic breakdown. Ms. Kristoferson stated that the facility is just open and word of mouth has not spread. Mr. Valdez stated that they are all white. Why are there no blacks? Blacks speak English. Ms. Ross asked if Adult Day Care was marketing to minorities. Ms. Hoffman replied that it was and she has bee at community functions also. Ms. Bell recommended to Adult Day Care for them to recruit at the churches. Ms. Hoffman replied that adult day care is a new concept and that facilities in Dallas have bad same problems. Mr. Valdez slated that every agency has stated the same thing, that Hispanics and Blacks are not responding. They have responded to LULAC AND TWU C.A.R.E.S. Ms. Kristoferson stated that the facility has to grow to get proportional. Every tigency has been sensitive to the issue. Mr. Valdez stated that these agencies keep coming hack stating that the Hispanics and Blacks are not responding. Ms. Kristoferson stated that the MLK, Jr. program had the same problems at first. They actually knocked on peoples doors the first year and got no response. They went from 15 kids to 80 kids. It takes time. Mr. Valdez stated that year after year the same statement is made, that Hispanics and Blacks are not responding. The meeting was adjourned. u e F Agenda No.C(9 t OFFICIAL MINUTES Agennditem HUMAN SERVICES COMMITTEE MEETINO~~-- e MARCH 28, 1996 - 5:30P.M. - CIVIL DEFENSE ROOM Members Present: Catherine Bell, Diana Briggs, Sandra Cross, Roy Davenport, Sandy Kristoferson, Carol Riddlesperger, Wesley Stewart, Ramiro Valdez Members Absent Without Notification: Kevin Miller Members Absent With Notification: Pat Muro and Mary Morimoto Staff' Present: Barbara Ross, Derrick Collins and Alma Fspino Meeting was called to order at 5:30p.m. PRESENTATIONS OF REQUESTS FOR FUNDING AIDS Services of Denton County - Abigail Tilton - Requesting: $10,000 Since 1988, AIDS Services of Denton County has been providing education, testing which are community services. They offer free HIV testing in partnership with North Texas Community Clinics. Client services offered include education and outreach. Intake refers clients to case management and links them to medical, financial support services and services with in the agency. The following are services provided by the agency: transportation, nutrition, Gary's clothes closet, equipment, mental health counseling and support groups. Volunteer Services are offered and are called Friends for Life. There are four categories. 1)Buddy Project that pairs someone with HIV and a respite care for the family. 2) Care callers are contacted by a volunteer on a weekly basis to see if things going well. 3) Busy bodies are case oriented. This person mows grass and runs errands. 4) Mentorsbip is matching someone far into HIV with someone who has just been diagnosed with 141V. 5) Care teams are available to the clients and services are provided free of charge. Ms. Kristoferson asked what the dependent numbers were. Ms. Tilton replied that she had noticed from new clients an increasing number of husbands and wives and children. Caregivers are needing to give up jobs to care for dying children. They are proposing to serve 150 clients and it includes dependents. The goal is to keep costs more efficient, which means keeping them at home with a dependent. The most expensive care is at the hospital and nursing home. Ms. Kristoferson asked if with new medications are any changes being seen. Ms. Tilton replied that clients are getting involved in protocols early. They are seeing longevity and are also seeing high levels of equity and are past hope where any protocols will be of no help. Testing is emphasized. The general attitude is that they do not want to be tested because will not help anyway to know. Treatment is increasing the quality of life. Ms. Tilton added that the request is for funding for food and nutritional items. Ms. Ross asked how persons are transported. Does ASDC own a van? Ms. Tilton replied that a van bad been purchased with Ryan White Funds. Ms. Riddlesperger asked if the food was prepared. Ms. Tilton replied that it is prepared by dependents that are caring for them. If absolutely necessary, a person can be put in a hospital or home. There are guidelines to meet nutrition needs for an HIV positive person. Ms. Kristoferson stated that she had gone to see the pantry and it was incredible. Ms. Tilton a Agenda No. OFFICIAL MINUiTS Agenda lfem HSC MEE`nNG - 03/28196 Date PAGE 2 stated that it is now set up differently. They set up a client focus group to ccmc. to see how it could be improved. The group found that the aspect of charity is very humiliating. The food pantry is now set up as a grocery market. The person has a cart and chooses the items required. The pantry does a check out for inventory purposes. The food is sacked and assistance is offered in loading it up. Denton City-County Day Nursery - Kay Peters and Ron Fannin - Requesting: $21,000 City-County Day Nursery was established in 1957. It has been in the present building since 1968. It was remodeled two years ago and serves 66 children from low income families. An average of 57 to 59 are from single parent families. The nursery services serve the high of the low income. Denton Christian Preschool serves the low of the low income. Fred Moore Day Nursery serves the medium low income. When the child enters the nursery it is not only the child entering but the whole family. If the child needs counseling and has a develop mental delay the nursery refers the child to get tested. If needed the child will be sent to Sullivan Keller in the morning and the nursery in the afternoons. There are two teachers per every classroom They are licensed to have 86 children but keep it at 66 to better serve the needs of the children. When classrooms are big and levels increase it gets chaotic fast. City-County Day Nursery takes pride in their staff. The nursery has a staff of diverse ethnic background. The only problem is that they have a high staff turn around. The nursery has many volunteers from the social work department at the university. The nursery does a lot of tours and helps people become aware of the school. A lot of people are still not aware of the school. Ms. Peters asked if there were any questions. Ms. Kristoferson asked if they had a waiting list. Ms. Peters replied that they have a waiting list of 55 for toddler. They are one of the only two schools who offer care at a sliding scale in North Texas. They want to offer a quality program for children. They have two degreed teachers and practicum students. Staff development is something she has been working on, The question is why are teachers leaving the nursery. Teachers' salaries range from non-degree of $5.50 to degree teachers' salaries. Degree teachers are stolen by the schools. The nursery does offer medical benefits and has raised pay to keep them. The school opens at 6:30 until 5p.m. The majority of toddlers go home at 5:30pm. The benefits offered includes one week paid vacation for six months worked. They are also offered a 103B retirement plan. The school attempts to make it a nice place to work and when they move on they can take something with them. Due to the large amount of single parent households the school has been trying to get funding for a parenting program. The average income is $8,000 to $15,000 a year. They have parents who do not have parents who offer support. Ms. Briggs stated that he wanted to commend the school for keeping their funding request the same as 1994 and still giving raises to the staff. How do you manage to have benefits lower? Ms. Peters replied that she has tried to stay competitive. Last year she saw her staff burning out in Christmas and she had to bring in a lot of subs. One thing done to cut the amount of subs. needed was to close the school between Christmas and New Years. Teachers who were eligible for vacation took vacation. Also another way to cut expense was to have V 1 r• Agenda No.C ; < I OFFICIAL S Agenda Item - 40) L~ r IiSC MEEITNG 7NG - • 03 03128!96 PAGE 3 Date teaching supplies donated. At the end of the year the schools have a tendency to throw unused supplies for new supplies. The school has board members in school system who can obtain the supplies. Also at Christmas they have organizations that donated goods like Perterbilt, instead of asking for toys they ask for teaching supplies. They also have a curriculum room that they can rent for three months. These are some ways that they are keeping costs down. Denton County Cooperative Ministries (DCCM) - Lance Johnson & Susan Edwards - Requesting: $14,999.99 In 1989, the Denton Ministries contacted United Way regarding an information system to track available resources. The information would also show how many times a family had access resources. During the process Denton ministries contacted several organizations including Denton County Cooperative Ministries. Denton County Cooperative Ministries began to develop, organize and store data from the community of Denton. The information was originally done on paper. Information was available by phone. Denton County Cooperative Ministries moved into the 21st. century and got a computer and office space. Mr. Johnson was hired in 1993 and began to program the interactive system. He is now the Denton County Assistance Network Coordinator. He continues to develop software for the system. As data became more current, they received more inquiries into the system and a need for coordination of community resources arose. The program lists which organizations are available and who is available after hours. The Denton County Assistance Network is designed to assist those who provide human social services to help them make informed and appropriate assistance decisions. It is hard to make the decisions without the information. The system is available by telephone and computer modem. 'Ilie system is objective so that providers can be subjective in their assistance decisions. The system is designed to help. They have received requests from TWU and the Texas Department of Regulatory Services. There is a growing need and information is vital. The Denton County Assistance Network prov;des inter-agency communication. They have monthly meetings to discuss issues and share information. The referral information provided is name, addresses, phone number and agency. It states how to apply for assistance. It also gives a description of the agency and hours of operation and services provided. Any church or agency that provides assistance can participate. The system is open to those who need information. United Way accesses the information to see what needs are being provided but do not have access to client information. An agreement is signed with the agency about how the information on the system can be used. The information of the clients shown is name, address, phone number and assistance provided. The information helps to prevent duplication. Mr. Johnson asked if there were any questions. Ms. Kristoferson asked how many agencies participate. Ms. Edwards replied that 45 agencies and churches participate. Of the 45, 10 are very active on the system. Interfaith aria HOPE, Friends of the Family are participating, inquiring and sharing information. Ms. Riddlesperger asked when the name changed. Mr. Johnson stated that he wanted a name that stressed the network not the tracking. Ms. Kristoferson asked if there has been seen a decrease in duplication of services. Mr. Johnson r I v I L Agenda No. l1' OFFICIAL MINUTES . l HSC MEMNG - 03/28196 Agenda liem PAGE 4 Date 1 ' replied that there has been a decrease in duplications. He added that this year they did not have one duplication of services. They also were able to assist more people at Christmas. Ms. Kristoferson asked if the Christmas assistance started sluggishly. Mr. Johnson replied started too early in October. People do not think about Christmas till December so a lot of applications were taken in December. This year they h:d more resources and were able to assist more persons. Mr. Davenport asked what kind of specific information is kept. Mr. Johnson replied that it was standard information. The new system will have more information with limited access. The following information is provided: marital status, employment status, social security numbers, children and the assistance provided. Mr. Davenport asked if the information would be available through the Public Information Act, to the public. Mr. Johnson replied the Denton County Assistance Network does not qualify under the Public Information Act. Ms. Kristoferson asked if all were being represented. Mr. Johnson replied that all ethnics are being provided assistance. He added that he can pull statistics if needed. The agreement is to provide assistance and the information is not to t,e: used for any other purpose. Ms. Ross asked if persons are declined due to information on the system. Mr. Johnson replied that every agency makes their own decision and that the Denton County Assistance Network is just providing information. Ms. Kristoferson asked if Denton Community Food Room has access. Ms. Ross stated that the center is unable. They do not have a computer. Ms. Edwards replied that it is the agency choice to participate. Ms. Briggs asked if any agencies help out at the Denton County Assistance Network. Mr. Johnson replied that agencies assist at Christmas in taking applications. The cooperative effort was very positive. Mr. Valdez asked if the policy making body was the Denton Baptist Association. Are there no other churches? Mr. Johnson replied that Denton County Cooperative Ministries is part of a Baptist Association. Ms. Ross asked if the Denton County Assistance Network had any religious affiliation. Mr. Johnson replied that it did not. Ms. Edwards replied that part of the application form does ask what church you attend. It is asked because most people can obtain assistance from their church. The information is not kept on the computer. Mr. Johnson added that is not tracked. Mr. Stewart asked what the amount requested was specifically for. Mr. Johnson replied that it was for his full time salary. Mr. Stewart asked if his position was not paid full time where would it come from. Ms. Edwards replied that it would come from United Way and Baptist Convention of Texas. They expect other grant money to decrease. They are hoping to decrease the need for United Way therefore releasing the funding for other assistance. D.I.S.D. TTRIPS - Barbara Hat7ich & 1Jr. Dean Anthony - Requesting: $10,000 TTRIPS was started in response to the number of young mothers and fathers. The program began in 1991. The program is funded with state and other forms of funding. The purpose of the program is to provide services to students to keep them in school. The program also helps them to be the best parents they can be. Case management is complete and mothers are seen weekly if not daily. The program works with the student through the pregnancy and after they have the baby. The program helps provide child care and transportation equipped with car seats. The van picks up the students and their babies and delivers them to the three daycares. i ~Y I OFFICIALMINUIES Agenda No. IISC MEETING - 03/28/96 Agenda Item 1 ~ ^ PAGE 5 Dater ` Lp The van then takes the students to school. Counseling is also offered. The program also works as a liaison to connect the mothers with other services. TTRIPS works closely with other services. The program attempts to work with dads as much as it does with the moms. At this time they have 10 dads. TTRIPS is currently working with 77 students. The trend for pregnancy is leveling and is not increasing. In attachment B of the budget there is a correction. The income received this year for $100,000 was used to obtain a second counselor and a bus. This amount will be cut in half next year. The request to the City is for $10,000. The amount for day care was left out of the budget sheets. The amount proposed for child care is $45,000. There is a slight decrease in personal expenses due to the decrease of state funds. Ms. Haflich asked if there were any questions. Ms. Kristoferson asked if the number of dropouts has decreased to 1%. Ms. Haflich replied that Dr. Anthony stated that the drop out rate is about 1.5%. If the program was not available the dropout rate would be much higher. Ms. Kristoferson asked the breakdown of the ethnic groups. Ms. Haflich replied that the ethnic breakdown was: '/z white, Black and 1/4 Hispanic. Dr. Anthony replied that there are many young women who are pregnant and do not need the services. Ms. Haflich stated that Blacks provide more care in the home. Ms. Ross asked if the program continues to track mothers beyond the receiving of a diploma. Ms. Haflich replied that students do come back and bring the children. They call and request recommendations for employments and some are ready for college. Ms. Kristoferson stated that this information would be beneficial to track them beyond graduation. Mr. Collins stated there is a database available at TEA in Austin. Mr. Anthony stated that it is something that the counselors are using but it is not fully operational. Ms. Riddlesperger asked if the young women were keeping their babies. Ms. Haflich replied that very few young women give up their babies. Dr. Anthony stated less than 10% do. Ms. Bell asked what schools were served. Dr. Anthony replied that they serve all. One counselor does work at Fred Moore Leaming Center and some of the young women do transfer to Fred Moore. Ms. Briggs asked how daycares are chosen. Ms. Haflich replied that they put out requests to daycare for proposals. Dr. Anthony stated that a small amount of daycares provide infant care. Ms. Haflich replied that there is a need. Most mothers return to school in two weeks. Daycares need to be state licensed. Daycares are also visited and contacted weekly to make sure everything is going well. Seven of the young women are using state child care. Mr. Davenport asked if referrals were made to Planned Parenthood for information. Ms. Haflich replied that Planned Parenthood is on the board and is available to the young women. The prenatal clinic is utilized. Ms. Kristoferson asked how the program discourages the young women from having additional children and are there young women who have had more than one child. Dr. Anthony replied that they have a few. Ms. Haflich replied that they have three students with a second child and the first child is not walking. Ms. Kristoferson asked how this is discouraged. She asked if the program was being too supportive. Dr. Anthony stated that it is an interesting argument. The program attempts to teach to think ahead and goes into detail. Ms. Kristoferson asked if it was discouraged. Ms. Haflich replied that it is. The program teaches to practice safe sex. Mr. Collins stated that teens with multiples births have other unresolved issues, which influence their decisions. Ms. Haflich replied that one young person 1 ~r . 1 . ti t OFFICIAL MINUTES Agenda No.- 0 HSC MEETING - 03/28/96 Agenda Ilam PAGE 6 Date --L--~=-1- has a family who is involved drugs. She is one of the brightest students at Fred Moore Learning Center. The services provided are not only for the students but for the children. We cannot loose sight of that. Ms. Cross asked what the ages of the young women were. Ms. Haflich replied that they have a few in Junior High and the rest are from the ages of 16 to 21. TTRIPS is attempting to establish a speaking group, of the young t speak of their situations and how hard it has been. Ms. Bell stated that he knew ea mother who was in the program and is enrolled at TWU. There are successes. Mr. Valdez state that there are l I l females and 12 males. What is being done with the boys? Ms. Haflich replied that boys are encouraged to participate but it is not mandatory. Some of the boys are not in school any more and are older. They can be taken to court and Ms. Haflich works closely with attorneys. Fred Moore Day Nursery School, Inc. - Cathy Gaskin & Lutch Perumal - Requesting: $35,000 Ms. Gaskin introduced Mr. Perumal and stated that she thought the committee would like to hear from a teacher at the school. Mr. Perumal has not had any doubts about working at the center. It has provided a challenge. The center assists the less advantaged. He has learned a great deal from the children. He has learned tolerance and the need to serve. His classroom caters to four and five year olds. There is a toddler program and an infant class. Fred Moore caters to about 80 children. In his own room, he has two Hispanics and one African American it is a multi-cultural background. He is learning more than teaching. Where the children come from there is so much information they bring about how to facilitate learning. Before the situation would have been that these children would have had to stay at home because they cannot afford it. Teachers need to follow a structured program. There is a supervision of work and they have to turn in preparation and have visits during breaks. Fred Moore also has supervision from outside sources like CCMS, safety personnel and others. It is very important to provide a structured program. Care is a vital word in school because of the child's background. The child needs to know that there is someone who cares for them. It helps the child feel that they have a home away from home. He hopes that the committee will continue to support the program. Ms. Gaskin stated that they only have 58 children. Renovations to the program have been possible through a venture grant. There is an open door to groups who want to use facility. Fred Moore not only does care for children but for the family also. Ms. Gaskin asked if there were any questions. Ms. Bell asked how many certified teachers Fred Moore has. Ms. Gaskin replied that it has 7 out of 12. Ms. Briggs asked how expenditures were reduced. Ms. Gaskin stated that they d;d have to raise salaries. Paper goods are donated to the center. They also had to cut $9,000 in employee benefits. She added that insurance is too high for non-profits. Ms. Briggs asked if she has had any problems in retaining teachers. Ms. Gaskin replied that she has not had a problem. Ms. Bell asked if there was a waiting list. Ms. Gaskin replied that they had a waiting list of over 100 children. Ms. Riddlesperger asked if they were licensed for more. Ms. Gaskin stated that they cannot do more because of the need for quality care and the need to keep down the teacher and child ratios. CCMS also requires lower ratios for better quality of care. Ms. Briggs stated that she commends Ms. Gaskin for l t Agenda No. 1 OFFICIAL MINUTES Agenda Item HSC MEETING - 030196 Date ! Z PAGE 7 keeping her request at the same amount. Ms. Gaskin stated that they do their own maintenance work on the building. Ms. Ross asked if the renovations were helping on utility bills. Ms. Gaskin stated that it has helped. Denton County MHMR - Sarah Burris & Stacey Stevens - Requesting: $14,753 The program was late getting started last year due to corrections to the contract. The program has utilized 38 bed days and food vouchers. Some referred could not be assisted because the person did not want to change their lifestyle. There must be a willingness to change to lifestyles. If they qualify, the person is given up to two weeks of bed days and food vouchers. Letters of understanding were completed with the hotels and restaurants. The community has been very helpful. Drug users find themselves on the street and without a roof over their heads or food to eat. The drug problem is not a priority for them. A person was living in the backyard of a friend during cold weather. He was given assistance. He has done all ten steps. He has a tendency to call the counselor three to four times a day. There has been a change to the positive. The individual is offered case management services and intensive outpatient therapy. The program is six weeks long and allows for two weeks to get established. The case management ssists them to coordinate their lives. Ms. Burris asked if there were any questions. Ms. Ross asked if other shelter facilities know the program is in place. Ms. Burris replied that they do and have a brochure stating "send us your folks." Ms. Kristoferson asked if the brochure was in Spanish. Ms. Burris replied that they are working on having the brochure translated and are also looking to recruit Spanish speaking persons. Ms. Briggs stated that it was the last project she need to translate to Spanish. She was planning but never got around to it before she left MHMR. Ms. Briggs stated that MHMR is going to run out of the 100 bed days really fast. Ms. Burris replied that she is working on another grant that has a housing component. Ms. Kristoferson asked if people unfairly take advantage of the system, has everything been done to prevent this. Ms. Burris replied that there are people who take advantage of the system. The program is designed to help people who have been diagnosed with a drug problem. Mr. Valdez asked what happens if a guy is sent who has housing. Ms. Burris replied that the goals are to keep them in their homes. These persons would qualify for outpatient treatment services. Mr. Valdez asked if the program is in effect. Ms. Burris replied that it has been in effect since January 1, 1996. The first person came in February. Mr. Collins stated that there were problems getting the contract completed. Ms. Kristoferson asked how many people did 38 days help. Ms. Burris stated that 10% of drug abusers need housing and that two individuals have been assistance. One is a lady who is working and getting minimum wage. Mr. Collins asked how much was spent for the 38 days. Ms. Burris replied that it was $438 for hotel and food. There has been $800 spent on printing costs for the program. Mr. Collins asked if MHMR anticipates to having all the allotment spent by end of the fiscal year. Nis. Burris replied that she does not know. Mr. Collins stated that the program was developed due to a need. The program got a late start and Ms. Burris has been making presentations wherever she goes. Ms. Burris stated that she was also pursuing other .t _ t OFFICIAL MINUTES Agenda I J HSC MEETING . 03/28/96 Agenda Item PAGE 8 Pale t funding for the program. Mr. Collins advised the committee that the contract could be extended if funds were not spent due to the late start. Ms. Briggs asked what MHMR planned ' to do if they went through all 100 bed days. Will there be funds to tie the program over? Ms. Burris replied that they will MHMR general funds for underwriting. Ann's Haven VNA - Jane Viles, Gloria Emery & Nancy Griffen - Requesting: $9,942 In October 1 of last year, Ann's Haven merged with VNA. Due to organizations like VNA, they did not have many patients to drwA from. An investigation to merge with larger organization began, which would offer a larger base of patients. The VNA is serving 52 counties in Texas and offers hospice services. Ann's Haven VNA now provides hospice services, home delivery and more acute care that can be short or long term. Ann's Haven VNA staff is learning more home care. In home care they are providing physical, speech, dietary and lots of other services at home. If there is not a nurse in Denton they can get someone from Dallas. They also provide IV therapy and morphine therapy, which are new aspects of hospice. These new aspects are due to a larger financial base. Ann's Haven VNA is not changing their philosophy. A therapist has been added to the staff. The board is the same board but has become an advisory board. Ann's Haven VNA projects to serve 15 to 25 clients from Denton. The request is asking for funds to provide their services to persons who cannot afford it. They plan for the rest of the funds to come from fundraising. Ms. Viles asked if there were any questions. Ms. Briggs asked the project number of people who would not qualify for Medicaid or Medicare. Ms. Emery replied that there are persons who are in the process of getting Medicaid and Medicare, but at the time do not have either. Ms. Briggs asked if medically indigent these people should qualify for Medicaid or Medicare. Ms. Emery replied that some are in the process waiting to receive Medicare and Medicaid. Some are from another country and do not qualify. Some of these persons lives are not long enough to wait for the aid to come. Ms. Griffen replied that many people also work part time and have no insurance. Ms. Kristoferson asked what the ethnic breakdown was for the board and patients. Ms. Viles replied that they mostly serve elderly and children. They are 76% white and 18% African-American. She added that it is important for growth to have bilingual staff. Ann's Haven VNA has also begun a minority access committee, which will address the needs of different cultures. There is staff to offer translation services. Ms. Ross asked what funds are being used to serve the indigent population in the city of Denton. Ms. Emery replied that all funds raised by the community are used for the community. Ms. Ross asked how much in funds are received from United Way. Ms. Griffen replied about $15,000. Ms. Kristoferson asked if there is a reason for Ann's Haven VNA to apply to the committee now. Ms. Viles replied that they are serving additional persons. Ms. Kristoferson asked if home health is not designated to go to the Hospice Care. Ms. Griffen replied that some patients do. Ms. Viles stated that some patients choose to stay on home care until they die. Ms. Briggs asked how much is the full cost for the three persons the request is asking for. Ms. Viles replied that she would have preferred that the grant writer would not have designated the number of patients but the days of care. r C f OFFICIAL MINUTES Agenda NO, a HSC MEETING - 03/28/96 Agenda Item PAGE 9 Dale e- - Ms. Ross stated that the full budget had been stated for the VNA. How much the budget is for Denton? Ms. Viles replied that Ann's Haven VNA is 1% of the total budget. Mr. Valdez stated that Ann's Haven VNA provides homes services and most patient over 65 or disabled. The patients have worked and qualify for Medicaid. He added that he gets two calls a week from home service agency and there are many agencies. He believes that VNA has always had Medicare. The amount provided by Medicare is reasonable if home health agencies are willing to adjust. He believes Ann's Haven VNA can make a profit with Medicare and use this money to subsidize those who cannot pay. Ms. Emery stated that more AIDS patients are getting into the system. Before Ryan White Funds, there were no funds available., clients had to be sent to the Tarrant County area. Starting Over - Richard Gibbons & Sara Gibbons - Requesting: $34,999 Mr. Gibbons is the director of Starting Over. Starting Over provides drug and alcohol treatment in Denton. Starting Over recently received a 1 1/s year award of $248,000 from the TCADA (Texas Commission on Alcohol and Drug Abuse). The contract specializes in women's outreach treatment. The proposal to the city is to cover the cost of food and transitional housing in a substance-free group home for women who are in need of temporary shelter. Starting Over has a request in at the Best Foundation, a subsidiary of the Conrad Hilton Foundation, to purchase a house. The Hilton Foundation does not accept proposals. The foundation must request a proposal from your organization. Starting Over has a member on the board who is the grandson of the Conrad Hilton. The Hilton family is very interested in chemical dependency because one of Conrad's sons died of alcoholism. They have a vested interest. The foundation generally only funds major projects. The grandson of Mr. Hilton gave a got of support to the Starting Over Program at the Hilton Foundation. A cousin of the Hilton's, who is on the board of the Best Foundation, asked for Starting Over to establish themselves and create a track record. Then Starting Over would be requested to submit a proposal regarding a halfway house. Starting Over, in the past three years, has had a contract with Denton County Probation. Starting Over is able to provide services to the over 120 clients on an outpatient basis. IN the last two years, Starting Over has been appealing to TCADA for a woman's program. Through it all, Starting Over was considering purchasing of a halfway house. The Hilton Foundation is in the process of considering request for purchase of the house. The house they are considering is the Jane See house that was owned by Parkside. The house has been vacant for five years. At this time, Starting Over has three funding sources. In the TCADA project, Starting Over is working with six women. The reason Starting Over is proposing a halfway house is because women have a lot of obstacles in their lives. Women have special issr,es and returning to a bad environment after a day's treatment can be damaging. Women have a tendency to drop out treatment because of barriers. Mr. Gibson asked if there were any questions. Ms. Briggs asked if Starting Over worked at all with the Substance Abuse Program at MHMR. Mr. Gibson replied that they make referrals. Ms. Briggs asked if Starting Over is aware of the respite housing program at MHMR. Mr. ..l OFFICIAL MINUTES Agenda No.~ HSC MEETING - 03/28/96 Agenda Item PAGE 10 Date Gibson replied that they are not aware. Ms. Briggs stated that it would be a good idea for Mr. Gibson to contact MHMR regarding their program. Ms. Briggs asked how many persons were served from the city of Denton. Mr. Gibson replied that about 80% of clients are from the city of Denton. Ms. Briggs asked who are Starting Over's clients. Mr. Gibson replied that they receive referrals from the Criminal Justice System for persons with drug and alcohol related crimes. Ms. Kristoferson asked what the success rate was of the programs at Starting Over. Mr. Gibson replied that it was 75%. Mr. Collins asked what was considered a success. Mr. Gibson replied that a success was lack of revisitism or abstinence. They are licensed by TCADA to do two and six month follow-up. Ms. Ross asked how long clients were tracked. Mr. Gibson replied for six months. Mr. Valdez stated that after six months the program has 75% success rate. Starting Over must have the best rate in the world. Mr. Gibson stated that referring persons from an outpatient program to an inpatient program is considered a success, It is also considered a success if the client is in a treatment program within the criminal justice system. Mr. Valdez asked if this meant that if the client went to jail it was considered a success. Mr. Gibson replied that if you count clients that stay in a program the success rate goes up to 82%. Mr. Valdez stated that if they walk out after two days from inpatient services are they considered a success. Mr. Gibson stated that they are lost. Mr. Valdez stated that he is amazed by their success rate. Mr. Gibson stated that Alcoholics Anonymous has close to their success rate. Mr. Valdez stated that he disagreed. Ms. Briggs asked if there was a backup plan if the committee did not fund the request. Mr. Gibson replied that he had included some additional funds in the Hilton Foundation Request. Starting Over can also charge rent to clients using the halfway house. They can also do some fundraising. Ms. Briggs asked if the Hilton Foundation would like to see community funding. Mr. Gibson replied that they would because they are putting in a lot of funding. Ms. Ross asked if the local contracts with the Probation Department could be considered local support. Mr. Gibson replied that they could. The house will help women develop independent living. The house will take them away from bad situations until they can build up their skills to be strong. The halfway house will be run as a modified therapeutic community. Ms. Ross asked how many of the staff at Starting Over are paid staff. Mr. Gibson replied that he has three full-time and a part time. Mr. Collins asked when Starting Over would hear about the Hilton Foundation award. Mr. Gibson replied that he should hear within the month. He added that he can call and find ou+ the exact date. Ms. Briggs stated that of all the requests seen, Starting Over's budget was the only one she did not have any questions on. The meeting was adjourned. v 7 Agenda No. OFFICIAL MINUTES HUMAN SERVICES COMMITTEE Agenltem~ MARCH 29, 1996 - 5:30 P.M. - CIVIL DEFENSEP e-- Members Present: Catherine Bell, Diana Briggs, Sandra Cross, Roy Davenport, Sandy Kristoferson, Carol Riddlesperger, Wesley Stewart, Ramiro Valdez. Members Absent Without Notification: Kevin Miller Members Absent With Notification: Mary Morimoto and Pat Muro Staff Present: Barbara Ross, Derrick Collins and Alma Espino DELIBERATIONS AND RECOMMENDATIONS TO THE CITY COUNCIL The Meeting was called to order at 5:30 p.m. by Chair, Sandy Kristoferson. Ms. Kristoferson j reminded members '.hat they may have some associations that constitute a conflict of interest. Ms. Kristoferson stated if they were on the board of directors or someone from their family worked for an agency or if they felt their judgement might be biased, the member ought to distance themselves from the discussion and not vote on funding for the agency. Ms. Kristoferson repeated the information when Mr. Valdez entered the room. During Ms. Kristoferson's comments, committee members gave completed ranking sheets to staff. Staff members proceeded to tally rankings. Ms. Kristoferson explained that after staff completed the tally, the committee would start from lowest to highest and discuss the agencies. She said they should take the ones that they are ruling out first. Mr. Stewart stated that he wanted the committee not to "cap" themselves too low. Ms. Kristoferson said she saw about $175,000 from the Community Development Advisory Committee and she put in approximately $155,000 from the general fund. She noted that the general fund level was about where the budget was for the last couple of years. She added that her understanding from Barbara Ross that the directive from council was that they were not inclined to increase budgets this year. Ms. Ross stated that the statement may be a little "to official." Ms. Ross stated that it doesn't appear that they will be increasing budget. She added that the word is out that there is a budget shortfall. Ms. Ross' final comment was "I'm not going to say that you couldn't request more money if you think it is necessary." Ms. Kristoferson stated that she started "ith the bottom line of adding those two amounts up. She noted that was $330,000 and that the committee has $614,000 in requests. Ms. Kristoferson said that Mr. Stewart was correct, that HSC didn't have to remain at that bottom line, but, she felt they should keep it at approximately that amount. Mr. Stewart gave HSC his reasoning for feeling that the budget should be substantially increased. He stated that it has a lot to do with the way he views federalism. He said that local governments need to realize that when they ask the federal government not to tax and spend at the federal level that impliedly, they are suggesting that it should be at the local level. Mr. Stewart noted that he did believe it should be at the local level. However, he stated that unless committees like HSC are willing to send to the local governments requests in increased amounts, the city councils are never in a position to say these are tough decisions. He added V F r F 1 Agenda No. C-1 OFFICIAL MINUTES Agenda Item HSC MEETING - 03/28/96 i?z-/ ~ PAGE - 2 Date ~s that last year, the decrease in social programs, that his personal philosophy is that local communities should say that they will spend more on these programs that are losing funds at the national level. He stated that there were some programs here he would not vote for but, he wanted to have this discussion. He noted that he had been one of the tightest persons on the committee in the past two years, but he feels the philosophy now has to change. He added that he believes in less federal government and more local control and except for the programs we all have trouble, that most of the requested amounts are within reason, extreme reason. He noted that new members may not know that HSC had requests from most agencies of 20 to 50%n more each year. This year, as older members can tell you, its pretty much what the current agencies asked for last year. This means the message of "don't ask for an automatic bump up" has gotten through. The agencies are being realistic and HSC should support that. Roy Davenport pointed out that the he was concerned that if HSC sends up recommendations that are well and above what has been funded in the past and what the council is anticipating spending in general funds, HSC no longer has control over suggesting funding. The council then says "this is out of line." They then decide who gets what and HSC's suggestions are lost. We won't control where council makes the cuts. Mr. Davenport went on to state that the function of the committee is to follow general guidelines. He agreed that he might fund some agencies in excess of what they are requesting. However, he added that he was not trying to sway anyone's opinion but wanted to counter Mr. Stewart's view. Ms. Kristoferson stated that Mr. Davenport was correct because it has happened. She added that what happened was that council sent it back to HSC and directed them to cut the 20 or 25% in additional funding. Ms. Kristoferson said the council elected to do this so that HSC would be the one making the decision. Mr. Stewart stated that HSC was talking about very serious things. Mr. Stewart noted he agreed with both Mr. Davenport and Ms. Kristoferson but, added that this was the "old way" under the system with federal funding of a lot of programs. Mr. Stewart stated that he was here to serve the public as we all are. He stated he was here to do what he believed the public needs. He added he wanted to talk about this before HSC got to the numbers because if HSC sends in $100,000 more than what the budget may get, the message is "you need to do more Council to find $200,000" because all of these are being recommended at decent amounts for the organizations we are recommending. Then, Mr. Stewart added, Council can do whatever they want to do. That is the purpose of the process of local government at any level. Ms. Ross stated that Mr. Stewart was correct, that HSC has never done anything like that. She added that anytime an increase has been suggested, it has been a fairly modest increase. Ms. Ross stated that she did want to point out that Mr. Davenport is also correct, because what we are really talking about here are general fund dollars, when we're talking about not being sure. We know what we have in CDBG funds. It is likely that whoever you recommend to be funded through CDBG will get their funding. But, Ms. Ross added, what we're saying is that when we come down to August and September, Council will have to go ahead and make those decisions and make them very quickly and, if you have included large increases that Council will then go in and they will do what they want and that might be a problem in terms of this committee making sure that agencies that they particularly support and know those services have to be prov;ded that input will be lost. V F' w F t OffiCIAL MINUTES Agenda No.961' HSC MELTING - 03/28/96 Agenda item PAGE - 3 Date Ms. Kristoferson stated that the shaded areas on the funding history were programs funded with CDBG dollars. She suggested that they begin looking at the ranking. Ms. Ross stated that she was not suggesting that HSC switch any agencies that have traditionally been funded with general fund dollars. At this time, Luisa Rodriquez-Garcia, Program Analyst, provided the committee members with the ranking averages. Ms. Kristoferson began the discussion regarding specific funding amounts by looking at the agencies with the lowest rankings. She stated that since a ranking of one (1) basically means the program does not meet HSC's criteria would the members feel comfortable not funding Riding Unlimited. Members agreed not to fund the agency. Ms. Kristoferson stated that Planned Parenthood had a ranking of 1.9. She asked is there was any strong support for funding of the agency this year. Hearing no strong support, Planned Parenthood was not recommended for funding. Ms. Kristoferson then stated that Adult Day Care of North Texas has a 2.5 ranking. She noted that this was their first year to actively serve clients. The request is for $50,000. She asked if there was a sentiment to fund the agency at some level of funding. Mr. Stewart stated that HSC did not fund them last year because they were brand new. He noted that they have made a concerted effort to get started and appear to have worked extremely hard. He added that even if it is only a fraction of what they requested, HSC ought to give them something. Ms. Kristoferson directed staff to notate any agencies that would be considered for funding and HSC would come back to them. VNA/Ann's Haven Hospice also had a 2.5. They are asking for $9,942 to offset hospice and home health care. Ms. Kristoferson asked the members what they wanted to do. Mr. Davenport noted that Ann's Haven and the Visiting Nurse's Association had been together about six months or less. Ramiro Valdez stated that he had a lot of discomfort about the agency because they are making money off of Medicare and Medicaid. Mr. Valdez added that he knew how much they made off of home health care with physicians orders and that the majority of their clients are over 65 and they can bill Medicare and Medicare will pay. He noted that they don't pay real well but, they do pay and insurance does pay. Ms. Kristoferson asked for confirmation that VNA was a nonprofit. Staff stated that they were. Diana Briggs said that her concern was that nonprofits still have a way of making profit and she is concerned that the budget presented to HSC by VNA wasn't budgeted out to Denton. Ms. Briggs stated that she didn't like looking at the extremely large budget. She wondered if they couldn't squeeze out $10,000 somewhere. Ms. Briggs continued that she also agrees with Mr. Valdez that the majority of the consumers are going to fall within Medicare and Medicaid guidelines. Those that don't are going to be few and far between. She noted that along with VNA, other private providers including hospices also take a loss on people they serve. Ms. Kristoferson asked if there was anyone •,vho was strongly in favor of funding. It was determined not to consider VNA/Ann's Haven Hospice for funding at this time. Ms. Kristoferson moved to the Girl Scouts also at 2.5. She noted that they were asking for an 4 AGEnoa No. ~ OFFICIAL MINUTES Agenda tem HSC MEETING . 03128/96 PAGE - 4 pat- l_ (r extremely large sum, over $80,000. Their desire was to start troops with at-risk children in Owsley and MLK. She asked the committee's input on funding for the agency. Mr. Stewart said not to fund the agency. Mr. Davenport said that his math showed $830 per child, it would be a nice program but, is ten enough? Would it work to just do it for ten, so I would say no funding. Derrick Collins, Human Services Coordinator, said that he had asked Girl Scouts staff members and they thought they would be able to use partial funding. Mr. Davenport added that they also said they had alternate funding sources if they received nothing. Mr. Valdez commented that he believed most liked the program but, didn't like the $83,000 but, they did say if we gave them some money it would get them started. Ms. Kristoferson said she put down $10,000. She noted it was a drop in the bucket but, that it would help. Mr. Stewart said that he also wanted to help adult day care last year. He said they all agreed with adult day care but, we decided since they had no program going that they would wait. Mr. Stewart added that the Girl Scouts are one of the biggest organizations in the country and he would send a message that they come back with a more reasonable request. Ms. Kristoferson stated that she supported their mission. Ms. Riddlesperger agreed and added that they are dealing with very serious problems. Ms. Kristoferson said that th:;y probably couldn't get a parent at this juncture and would have to pay someone to do the program. Ms. Bell stated that Girl Scouts do not currently have a troop at MLK. Ms. Kristoferson asked if boys largely participated in the Parks and Recreation programs. She felt that they may be largely boys. Ms. Ross and Mr. Collins commented that the programs appear to have a good mix. Ms. Briggs stated that she felt it was very important to have a program that is geared to the needs of girls but, she also felt it can be done at a much cheaper rate than this price tag even for one person. She added that she would like to fund it but, fund it low. Ms. Briggs noted that the Kings Kids Playground project serves a large number of children for only tit) cents per day. Ms. Briggs and Ms. Kristoferson commented that participation in scouting programs at the schools is not this expensive, even when uniforms are purchased. Ms. Ross asked if Mr. Stewart's question regarding the Girl j Scout's fund balance was answered to his satisfaction. Mr. Stewart said he asked about the $180,000 as a fund reserve. They said it was in case they had a "cookie drought." Mr. Stewart said he felt this was a good answer though he felt they were asking for a lot of money per child. He added he would rather they come back if they have a "cookie drought" and HSC could then offer help. Mr. Stewart stated that he had to ask, he heard the amount and wondered if Girl Scouts is that expensive! Ms. Riddlesperger pointed out that the City would be trailing and paying instructors to teach the courses. She noted that an every day mother might not be able to do these things. Ms. Kristoferson agreed to put a question mark by the agency. Ms. Kristoferson then moved to North Texas Education and Training Cooperative. Ms. Kristoferson said that she looked with interest at the proposal and the marketing program. She said she was delighted they provided this because, before she saw she would have personally ruled them out because the presentation was not organized. Ms. Kristoferson commented that this didn't mean they weren't organized but, they didn't quite know how they were going to get their clients. She noted she was desperate to see this niche filled. Mr. Stewart asked if Proyecto Arnistad wasn't a duplicate in regard to ESL. Ms. Kristoferson stated that program was a person to provide services including referrals to things like ESL classes. Mr. Davenport OFFICIAL MINUTES Q IISC MEETING - 03/28/96 Agenda No. ` PAGE - 5 Agenda Item~~i~' - 11 called the position a liaison position. He felt the two requests tied in closely with one another and perhaps one could not be discussed without discussing the other. Mr. Davenport stated that the Parks program doesn't address what this programs attempts to address. He stated that if HSC attempts to fund a city staffer in Parks that is bilingual to assist and refer people that is good but, for the same money you have ESL and occupational skills training. He noted that he wasn't sure if the agency could do it well but, for the same money you're funding a new City employee, there is no problems with that but, Parks said they requested it because they were told maybe they could and that these funds are an alternate to the regular budget route. Mr. Davenport said that he believed one of the programs needs to fly. Ms. Kristoferson stated that she funded the Parks program. Mr. Stewart stated that he believed that they serve the same area. Mr. Collins stated that the main focus of the Parks program at MLK will be to meet with Hispanic members of the community and access services at MLK, Denia and throughout the community. He stated that it ties into the discussion of diversity on boards and being able to recruit people to serve on boards and interact with the agencies. Mr. Collins added that he sees North Texas Training and Education Coop's program as more of a job training position. Mr. Davenport again noted that he believed the two programs are closely related. He said that the City is overdue on bringing something like the Parks program on board but, he feels it should be funded through the general fund during the regular budget process. Ms. Ross mentioned that Janet Simpson made the statement that Parks had been directed not to request funding for programs last year through the general fund, that was by Lloyd Harrell. Ms. Ross commented that those were his feelings and that subsequent officials may have a different view. Ms. Kristoferson stated that if HSC doesn't fund it, after having listened in the CIP public hearings is that the families didn't have 911, they didn't have police or fire officials that could talk to them, etc., her concern was that job training was not as important as assisting families at the MLK Center to access services. She added that there are other ESL programs in this City and perhaps citizens weren't accessing them properly. Ms. Ross commented that Ms. Kristoferson was discussing the CIP public hearing. She noted that at the CDBG public hearings, the comments were heavily into the need for job training more so than general liaison needs. Mr. Valdez stated that he feels most agree that the need is real and greatly important. He is not certain that these people can meet that need. Mr. Valdez stated he was in fairly good touch with the Hispanic community and he doesn't see that the NT Training and Education Coop people are in touch with the Hispanic community. He added that the people at MLK were in touch. Mr. Valdez commented that was why he asked how they planned to recruit people. Ms. Kristoferson asked if he had read the additional information sent by the agency. He had not, so he reviewed the information thinking that it might make him feel better about the program. Ms. Briggs stated that she wasn't sure there were that many ESL programs. Site noted that a lot of people contacted her when she was as MHMR looking for ESL. She sees that as the first barrier that we need to overcome before moving into career training. Ms. Kristoferson asked Ms. Briggs if she felt that an ESL program could be developed on site at MLK? Ms. Briggs stated that MLK would be the place to have it. Ms. Kristoferson said she was concerned that NT Education did not appear certain regarding where they would pull their clients from. Nis. Briggs added that the agencies building is not a user-friendly environment. Mr. Stewart asked if anyone was in favor of funding. He added he hasn't heard anyone who was strongly in favor. 4 ; i 1 OFFICIAL MIMTTES Agcnda No HSC MEETING . 03/28/96 A{ enda fiem Q PAGE . 6 Oates- , Ms. Kristoferson asked Ms. Ross and Mr. Collins for their comments since they worked to get the proposals developed. Ms. Ross stated that she was not necessarily in favor of HSC funding this program but, staff had been trying to work really hard to get all of the agencies coordinating with one another. She added that one of the areas where staff had no agency that they were involved with was job training. Ms. Ross continued that staff has been trying to reach out to Lloyd Webb and the agency. They are responding by putting in proposals and saying they want to work with us. She noted that the agency was going to work on an application for HUD funding with Community Development to possibly get funds to train youth in the construction industry. She stated that NT Education is trying to work and get involved and be more than the agency that is over working on JTPA and not talking with anyone else. Ms. Ross gave a word of support for what they are trying to do, she noted that if they haven't been reaching out to the Hispanic community, maybe now we are at a point that they will try to expand to those types of services and be more user-friendly. Ms. Kristoferson asked if we should give this program a year to evolve. Ms. Ross reiterated that her statement was merely a word of support for the agency, not necessarily that they should be funded. Ms. Riddlesperger stated that NT Training had been at job training a long time. She added that Lloyd Webb has been working on it for decades. Ms. Kristoferson stated that she believed HSC was saying we support the agency, but no funding this year. Mr. Davenport stated that the only problem he had was that this was almost an either-or situation. He continued that at the hearings he attended the members of the community spoke out regarding the needs for Hispanics. He feels that the City is shortchanging the community by saying "we recognize the need, if we can use the human services money, we'll put someone on staff, if not, hey, you know, what are we going to do." Mr. Davenport stated that he feels this is the wrong message, if the City wants someone on their staff, they need to be paid as the City pays any other City employee in the Parks and Recreation Department. He noted that there is over $75,000 in requests from PARD, a lot of them are good and most should be funded but not Proyecto Amistad. Ms. Kristoferson suggested they put a question mark on those agencies. Ms. Kristoferson moved to Camp Summit. Ms. Riddlesperger stated that they didn't ask for a great deal and this is their first time. She stated she supported them. Mr. Stewart stated he also supported them. Ms. Kristoferson stated that she felt there were greater needs. Ms. Ross noted that Amanda Green the Therapeutic Recreation Specialist uses their facility for the City's program. Ms. Briggs compared them to VNA, a large organization with a lot of money. She added that we are again identifying only a small group of children. She stated that she knows that Camp Summit has been around for a long time. They not only serve children but rent their facilities to businesses. She stated they have a lot of options. Ms. Kristoferson stated that she felt HSC needed to address basic human services, food, shelter, health care, etc. Ms. Riddlesperger stated that it is tough because it is a population with so many disadvantages that she has a soft spot for people that work with them. Ms. Riddlesperger added that it makes a world of difference to that handful. Ms. Kristoferson moves on to Denton County Cooperative Ministries with a ranking of 3.0. She asked HSC to look at the human services priorities in the Consolidated Plan. Ms. Kristoferson da No.~ OFFICIAL MINUTES All" HSC MEETING - 03/28/96 Aped Item S PAGE - 7 Data 7 1~ said the way she looked at this agency is that two of the three priorities dealt with developing a service coordination unit. She noted that this is coming directly from the agencies. They want to avoid redundancy in service provision, do case management, network with each other. Ms. Kristoferson stated that it seems to fit. She noted that in the last three to four years, the number one thing the agencies have stated is that they need to find a way to talk to each other. Mr. Stewart stated he had real problems with this because regardless of how they said the funding was going to occur, he sees it as subsidizing a church. He added that he sees the control of the information by a particular religious denomination. Mr. Stewart noted that he happened to be Jewish and that it is a sensitive issue and he will be frank because he wants members to know it means something to him, for that reason he will not support the request. Ms. Ross asked for clarification of what he wanted the members to know. Mr. Stewart reiterated that he wanted members to know he was Jewish and that his decision was based on separation of church and state. Mr. Valdez stated that he wanted everyone to know that he was a Catholic. He noted that they had sent people to DCCM and they have been sent back. They were told, you go back to your church. Ms. Ross noted that during their presentation they stated that if a prospective client was a member of a church that provided assistance that they would refer them back to the church. Mr. Valdez said he didn't see why the City should be funding this church, the policy making body is all Baptist. Mr. Stewart said he wouldn't care if it were all Jewish, he believes it is a dangerous precedent. Ms. Ross noted that the agency does already administer the City of Denton's Plus One program. She noted it was citizen money, they give an extra dollar on their utility bill and that goes to DCCM to distribute. Ms. Riddlesperger pointed out that they get United Way funds. She noted that she has had quite a bit of association with them over the years, and that they have improved a great deal in terms of being open to working with more agencies. Ms. Kristoferson stated that they weren't working with interfaith two years ago. Ms. Bell supports them because she is aware that they do a good job. Mr. Collins stated that he had an opportunity to sit in on some of the meetings. He stated that they do a good job of case management and helping to walk the clients through the system and make sure that they access services of the various agencies. Mr. Collins noted that he had never witnessed anything religious being discussed at the meetings. He added that this is not something that inhibits clients from receiving services. Ms. Briggs stated that she had worked with DCCM while she was at MHMR and as a volunteer. She stated that one of the things that crossed her mind was that it really saves agencies a lot of money because they know what their clients are doing. Ms. Briggs added that it would be good for DCCM if they charged a fee for agencies to access the network. This is an expensive thing to keep up. She stated again that it helped tremendously at MHMR. Ms. Briggs noted that when she was helping out during the holidays, that they had families that came in and if they just had a receipt from where they lived, they received assistance. Even though we wanted names and ages of the people who lived in the household, people were put in the system, no one got tossed out because they didn't have the right papers, etc. She stated she understood what Mr. Stewart and Mr. Ramiro were saying because there has been squabbling between the churches. Ms. Ross noted that the request is not for funding for DCCM's assistance programs but, for the information and referral. She stated that even though their board will direct them as employees of that agency, we will have a lot of input into the information and referral system. She added that knowing that this is a OFFICIAL MINUTES Agenda No. HSC MEETING - 03/28/46 Agenda gem-~~~~J ~X, PAGE-8 Date priority for the city, staff has discussed for the last couple of years, how to go about developing an information and referral system. Should we put out an RFP? It appeared to be a major undertaking and it was possible that the Community Development staff might not have the expertise to do this. But, as we began working with Denton County Cooperative Ministries we saw that they were doing a good job with information and referral already. Community Development staff asked if they would consider doing I & R for the whole city and work with us and begin to expand your program. They have made the commitment. Ms. Ross said that perhaps she shouldn't be so candid but, she hopes we are not at the point where because an agency is one that is tied to a religious entity that we automatically say they are not able to provide unbiased services. She stated that she believes we might be doing ourselves a disservice by not using these institutions who have been doing this kind of work for years. Mr. Stewart asked to make the point by taking the extreme of the logic you are talking about and if doesn't work in the extreme, it probably doesn't work in the lesser situation. He stated that he hadn't said anything about the quality of their work or how they're doing what they're doing. Let's say instead of the Denton Baptist Association, there was an organization that did just as good a job but, they happened to be called the Ku Klux Klan, there wouldn't be anyone here that would vote for them. Mr. Stewart stated that for him, it was the same thing, a personal thing. It is the subsidizing of a particular religious group. It is control in the hands of a religious group. He noted that his father was a Baptist and that he liked Baptists, many of his friends are Baptists. He continued that it is...when I read that one of the programs that we want to fund is called the Christmas Assistance Network... Ms. Ross reminded Mr. Stewart that the request was not for the Christmas assistance. Mr. Davenport stated that the funding request was set aside for a portion of Lance Johnson's salary. He added that the project and the networking is great but, software is like fashion and every two years it changes. Mr. Johnson has successfully done the first project and said it is being used by ten agencies and he named four. Mr. Davenport stated that actually, he said it was being used by 40, ten in Denton and was hard-pressed to name four. Mr. Davenport believes it is a wonderful program but, understands Mr. Stewart's' hesitation about funding a religious group. He pointed out that several of the groups requesting funds have religious ties. Mr. Davenport stated that he was not in favor of funding the salary for Mr. Johnson and though not throwing stones at a minister, this puts him in a position of having to espouse his religious views and you cannot separate one from the other, proselytizing is part of their responsibility. It is a good program but, we're not being asked to fund the program but to fund the manager. Ms. Ross pointed out that if a religious agency is funded with CDBG they do have to sign an agreement stating there will be no requirement of religious participation for their services. Ms. Ross continued that we have in the past requested that agencies not ask to fund equipment, like the equipment that might be needed to set up the network because we would have to track the equipment. So, we have encouraged agencies to request funding for salaries. Mr. Ramiro stated that this was the Denton Baptist Association years ago and they changed it to the Denton County Cooperative Ministries for this reason. Mr. Collins stated that the Denton Baptist Association is the umbrella organization. This is a program of the DBA, Mr. Davenport asked how the members would feel if they merely submitted a bill for agencies' access to the system. Would you fund if it were fee-based. Ms. Kristoferson asked Sandra Cross for a comment before a vote is taken. OFFICIAL MINUTES Agenda No . HSC MEE-nNG - 03/28/96 Agenda 11cm C, PAGE - 9 Dale' Ms. Cross commented that though she is a Baptist, she doesn't agree with some of the things that DCCM does. Ms. Briggs stated that Mr. Stewart' argument about the KKK is very valid because you can't remove the request from the agency but, the question will come up again with Interfaith and with HOPE which has ties to the Catholic Church. Ms. Briggs stated that if we're going to address this with DCCM it needs to be addressed with the others as well. Ms. Riddlesperger stated that they were hearing that because of the shortage of federal support that the churches are going to have to do more. Ms. Kristoferson took a vote. Those in favor of funding were three. Those opposed were five. Ms. Kristoferson asked if HSC could voice support for the program if it represented a non-sectarian organization or a broader cross section of the community. Mr. Davenport stated that if they were separate but, they may destroy the organization they have worked to develop. Ms. Kristoferson reiterated that this was critically important to human services agencies. Ms. Riddlesperger restated that the agencies have asked that it be done. Ms. Kristoferson moved to Denton County MHMR at 3.1. Mr. Stewart stated that he liked the respite care program. Ms. Kristoferson stated that she liked it but that they funded two people and have $15,000 that Ms. Burris admitted she may not be able to use. Ms. Kristoferson stated that this money could last, with an extension, for 18 months and that they could come back next year. Mr. Collins stated that MHMR's contract was effective as of October 1 and would end September 30. He stated that staff and the committee had discussed not granting extensions of contracts. Mr. Stewart said the point is that if they haven't spent it by September it goes back to the City. He asked staff if that was correct. Ms. Ross stated that staff has been trying to get all agencies on the same contract year. This year we have told them if they have a balance to only ask for what they need to complete the '97 year. This would be for agencies that have contract terms that end after October 1. Ms. Ross said that she believed MHMR has been told that the contract would end in September. Ms. Ross stated that there was a possibility that the contract could be extended since they were a new agency and it took so long for the contracts to be approved through no fault of the agency. Ms. Ross stated that it would not be a problem extending the contract if the committee only wanted to allocate a portion of the funding so the balance could go to another agency. Mr. Stewart wanted to know if Ms. Burris had been asked the question regarding what the agency would do if they didn't receive the funding but received an extension. Ms. Briggs stated that she was surprised that Ms. Burris had said that she would not use up 100 bed days sine she has already used a third of the money. Ms. Briggs continued that though Ms. Burris probably worked on the request, her interaction with the substance abuse program is probably just at that level. It would have been nice to have other program personnel here to answer these questions. Ms. Briggs stated it was also nice to hear that they would pull from the general revenue to cover should they spend funds on 100 bed days and still have a need. Mr. Stewart said he didn't want MHMR to think, if they were not given money, that HSC didn't think they were worthwhile. Ms. Kristoferson agreed that this was not the feeling of the group but, if they just got started they may not need funds. Mr. Collins stated that they have had the problem of promotion and marketing and that they have begun working on that now, therefore, they may see an increase in client need. Mr. Stewart asked how the committee p i OFFICIAL MINUTES Agenda ;em o. IISC MEETING - 03/28/96 Agenda 1 PAGE - IO Date should decide. Ms. Briggs said that she would be amazed if they didn't spend funds for 100 bed days. Mr. Kristoferson stated that currently, they have spent about $600 for two people, including meals. HSC members agreed to fund at some level to be discussed later. Ms. Kristoferson then brought up Starting Over, Incorporated. She noted that two years ago they approached HSC but hadn't yet received their nonprofit status. She continued that now they have $300,000 of contracts going. Mr. Valdez stated that they appear to be doing about the same thing MHMR is doing. Mr. Davenport pointed out that MHMR's program was respite for up to two weeks while the therapy was provided somewhere else and that Starting Over's program was inpatient treatment. Ms. Kristoferson stated it was targeted toward women. Members talked about the fact that Starting Over is attempting to purchase a building. Mr. Valdez stated that he didn't care for the program. Ms. Riddlesperger stated that she had trouble understanding the presentation even though she had read the material. Mr. Collins clarified again that they do not currently have the facility. Ms. Kristoferson stated that they receive community support in the form of contacts with the Probation Department. Mr. Valdez comments that they pay very well. Ms. Cross stated that she liked the program. Ms. Briggs said that the 75% success rate seemed very high. Committee members discussed the validity of a 75% success rate for substance abusers. Mr. Davenport stated that Mr. Gibbons had different ways of defining success such as, if you go back to jail then you're successful because you're off drugs. Ms. Bell stated that she didn't care for the program. Ms. Kristoferson said there was a sentiment that MHMR could cover this and she asked for a vote. Members agreed not to recommend funding for Starting Over. Next at 3.3 was SPAN, Incorporated (Fairhaven). Committee members discussed comments in the Denton Record-Chronicle made by Dessie Goodson regarding their transportation services. Ms. Kristoferson asked if there was any desire not to fund the homemaker services for Fairhaven residents. Mr. Davenport stated that he would consider reducing their request. Ms. Kristoferson said they did not yet want to discuss specific reductions but, wanted to see if there was any disagreement about continuing funding. Ms. Kristoferson moved to RSVP which was ranked at 3.4. She asked if there is a willingness to continue funding. Mr. Valdez asked if members would consider adding a stipulation because he is disturbed about the low number of minorities served by the agency. Out of 770 people, there were six Hispanics. He stated that he is not saying don't fund the agency but is there any way... Mr. Valdez went on to say that his column in the paper is going to point out some ways groups can involve Hispanic citizens in their organizations. Ms. Kristoferson said that would be welcomed. Mr. Collins stated that members could forward those concerns to him and he in turn could go out and work with the agencies to improve their performance in that area. He added that providing this type of technical assistance was part of his job. Ms. Kristoferson said that the council members also need to be aware of this on board appointments. Continuing funding to RSVP was supported. Ms. Kristoferson asked that now HSC had reached a point where all agencies appeared to meet Ago )da No T OFFICIAL MINUTES H5C btEETING - 03!28/96 Agenda item PAGE - I I Date l , the criteria were there any of the remaining agencies that the members did not want to fund. Mr. Valdez said he wanted to hear the response from North Texas Community Clinics that they talked to Mr. Collins about. Mr. Collins stated that he talked with Sara Carey this afternoon and she mentioned that Debbie Valez will be taking over the protocols and that they are currently in contract negotiations with Ms. Valez. He added that once the contracts have been completed, NTCC will forward a copy of the contracts to the Community Development Office. Mr. Collins noted that as far as the amphetamine prescriptions were concerned, any child who needs that type of service will be referred out to Cook Children's Medical Center in Fort Worth. Ms. Kristoferson asked why it was necessary to refer the children to Fort Worth. She stated that we talk about economic development in the simplest way. Why do we send them out to Fort Worth and Dallas when the care is available in the community? Ms. Kristoferson continued that she did not understand this policy. Mr. Collins suggested that it must be a situation where another hospital or doctor is not willing to take that on. Ms. Kristoferson said she did not believe that was the case but felt perhaps it was not being pursued. If one hospital is getting reimbursed, why can't it be ours? If physicians are being reimbursed, why can't it be our physicians? Ms. Kristoferson stated that she was just saying, and back her off from the fact that she is in the medical community, that she is talking about economic development in the most basic sense means you stay in your community whether you're shopping, buying groceries, for clothes, getting your health care. They should not be sent out for basic pediatric care. Ms. Ross stated that she could not imagine, knowing how Ms. Carey built this agency over the years, hasn't scoured the City of Denton to try and use all the physicians who would possibly volunteer. Ms. Ross stated that she did know that Ms. Carey has developed a relationship with Cook Children's. Dr. Hudson Allender, a pediatric cardiologist, wanted to set up shop here in Denton at the Clinic and provide cardiology services a certain number of days a week. Dr. Allender did this because he was so impressed with the clinic so, evidently Cook Children's has reached out to our clinic. You can't help but accept it when someone reached out to you. Ms. Kristoferson stated that she wondered if we were in turn being billed at the County for that. Mr. Valdez reminded the committee that Ms. Carey said AAP, the American Association of Pediatrics came and visited the clinic. Their site visitors said that they were isolating themselves from the local medical community, the pediatricians here in the community and you need to start reaching out to them. Mr. Valdez noted that this was made in a very strong recommendation. He noted that part of the problem is that the nurse practitioners do not want to reach out to the pediatric community. This has been part of the problem and one of the reasons why Mr. Valdez told Ms. Carey that she needed someone on board to be responsible for the protocols. Mr. Valdez stated that effective Monday, they do not have someone who is responsible for their protocols. This is tantamount to a nurse without doctor's orders. Ms. Ross stated that again, any of HSC's desires or directives may be drafted in a letter, we can work with them on any problems. Ms. Kristoferson noted that their application to the City was not for pediatric care. It is for prenatal care. Mr. Valdez stated that it is the salary of a practitioner and that they should not be isolating themselves and need someone to sign off on their protocols. Mr. Valdez asked Mr. Collins if they would bring in their contract after execution. Mr. Collins replied yes. Mr. Valdez restated that effective Monday, nurses will be practicing without a signed protocol. Ms. Kristoferson agreed that this could be a considerable liability OFFICIAL MINUTES agenda No. IISC PAGE - EEnNG - 03a8/96 Agenda item 12 nate~ ~ and asked Mr. Valdez is he was against funding the agency. Mr. Valdez asked to make it contingent on getting contracts and a letter about working with local physicians. He continued that this was coming up April 1, they don't have anyone and the idea of sending people down to Cook for amphetamine prescriptions is ludicrous. He pointed out that amphetamines are used for hyperactive kids and the Department of Public Safety controls these, that is why they have to be done in triplicate. The Federal govenrment is watching them and right now they have no way, effective Monday, they have no one, no physician overseeing these. Mr. Valdez added that this concerned him and he stated that we are bordering on breaking the law. Mr. Davenport restated that HSC is being asked to fund the prenatal services and added that the pediatric services are a separate issue. Ms. Kristoferson noted that the problems will hopefully be resolved before HSC goes to Council. Mr. Davenport added that he was not trying to minimize the problem but again noted that City of Denton funding was requested for prenatal services. Mr. Valdez stated that he was willing to discuss funding. Mr. Stewart asked to discuss Interfaith Ministries. He said that his opposition was not quite as strong but similar as to DCCM. He stated that the reason his opposition was not as strong was because this funding was for utilities. Mr. Stewart noted that he opposed this last year but added that he was quiet and just voted against it. He stated that based upon the earlier vote in order to be consistent, he'd like to vote on it. Ms. Kristoferson asked those who were willing to consider funding for Interfaith to raise their hands. A majority of the committee members indicated support for funding the agency. Mr. Davenport stated again that Proyecto Amistad was something that was much needed and is something that has been overlooked in the community. He stated that he was willing to sign off on the project but, that the funding source is wrong. Mr. Davenport stated that we could be setting a precedent, 'when the community wants something, how does the City respond, the City fixes it by... some other funding (CDBG)." Ms. Kristoferson asked Ms. Ross to give the comment she has given in the past when Parks came with four programs and she asked why are we being asked to fund it if, it is a program they want to develop in Parks and Recreation. Mr. Davenport stated that the other funding PARD is requesting is for programs that are addressing Owsley, a new issue that is being addressed, Kings Kids, etc. Here, quite frankly, you are talking about a political issue. Ms. Ross stated that she didn't remember all that she said but that part of it was that PARD does provide human services programs. Ms. Ross noted that at that time, HSC had people who were questioning that we ought to be funding any PARD programs because it was City of Denton. Ms. Ross noted that what she said was PARD does provide services to the community and they are eligible for funding. Ms. Kristoferson pointed out that Ms. Ross' comments at the time also included that CDBG funding is designed to benefit low to moderate income folks and that looks like who would benefit from this program. his. Ross agreed that the beneficiaries should be low to moderate income. Ms. Bell stated that she did not support the program, she felt it should come from the City. Ms. Ross stated that she didn't think anyone here was saying that HSC shouldn't fund PARD programs. Ms. Kristoferson stated that she didn't want to leave out service to this segment of the population. Mr. Davenport stated that it is not this program or NT Coop, we've already ruled out NT Coop. x t OFFICIAL MINUTES agenda No, HSC MELTING - 03128/96 A enda Item t: PAGE - 13 Uate ^ Ms. Kristoferson pointed out that there was a question mark on that program. Mr. Davenport continued that he didn't see that PARD was adding programming, its a liaison position and he stated that it is needed but it is coming out of the wrong pocket. City tax dollars should be funding this position. Ms. Kristoferson asked if it was appropriate that they recommend the position come from human services general fund dollars. Ms. Ross stated that the committee could do that. Mr. Davenport stated that every one that he recalled, every organization that came forward was asked if the proposal could be funded any other way. Some could and some couldn't. When the director of PARD was asked, he stated that he was told to take a run at CDBG. Ms. Kristoferson stated that in the past they had developed supplemental budget packages for the programs but, now they've stopped. Ms. Ross stated that part of her discussion with PARD on previous requests was that HSC liked to see that they were pursuing other sources of funding. Then they were told not to do this. Mr. Davenport said he wasn't sure about the timing but, he though the time was right to put this in the general fund. Ms. Ross reviewed the options, 1) fund with CDBG, 2) fund with general fund dollars in the human services budget or 3) recommend that it be funded outside the human services budget through PARD. Mr. Davenport stated that it is his opinion that it should be funded, but through the PARD budget. Ms. Kristoferson asked the committee to vote on the three options. Committee members voted unanimously not to recommend funding for Proyecto Amistad from CDBG funds but to recommend funding from the PARD budget. Ms. Kristoferson stated she would strongly recommend this to Council and underscore it several times because she did not want to see the position get lost. The members agreed. Ms. Kristoferson asked for a short break. During the break, she asked Mr. Collins to put the agencies up on the board that would be considered for funding. After the break Ms. Kristoferson asked the committee to consider HOPE, Incorporated. She noted that their request for Transitional Housing was for $25,000 which was the same as last year. Members agreed to support funding at that level. Next, City County Day Nursery. Members agreed to support the current and requested level of $21,000. The Community Food Room at $3,500 was also supported. Fred Moore Day Nursery at the current and requested level of $35,000 was supported. HOPE, Inc's 30-90 Day Assistance Program at $5,000 was supported. The Alternative Avenues Program was discussed. Mr. Davenport stated he was in favor of increasing funding 10% over what they received last year. Ms. Kristoferson stated that HSC is therefore in favor of funding them at least at full funding. DISD TTRIPS was supported at their current and requested level of $10,000. F OFFICIAL MINUTES Agenda No.2c• - J HSC MEE'I"ING - 03/28/96 Agenda Item ~ PAGE-14 Dale ~ AIDS Services of Denton County was discussed. Mr. Davenport suggested a 10% increase in funding over last year's $7,500 level. Ms. Kristoferson said she supported funding at last year's level. Mr. Stewart asked to take a vote on the requested level of $10,000 to see where the opposition is. Mr. Stewart commented that he felt it is a great program and that it is absolutely necessary. He pointed out that they didn't request more funding last year so, this year he supports funding their request. Ms. Kristoferson asked for those who supported funding at no less than the full amount. Ms. Briggs mentioned that she was on the board so she would abstain from voting. It was agreed that the agency would be considered for funding at the $10,000 level. The vote was 4 in favor, 3 against. TWU CARES was discussed. Ms. Kristoferson pointed out that this was a six-month request for $18,000. She added that last year's request for 12 months was $20,000. Ms. Kristoferson asked for comments. Mr. Stewart commented that it was a big jump. Mr. Collins stated that after January 1, they added primary care services. Ms. Kristoferson asked if they weren't already doing primary care. Mr. Collins stated be believed it was more of a screening program in the past. Ms. Ross agreed that it was primarily screening and educational service with some primary care but now, they are concentrating on primary care. Ms. Kristoferson asked HSC's pleasure regarding the agency. Members agreed to consider funding. Kings Kid Day Kamp, the request was for $20,182.50. Members agreed to support funding. SPAN's meals program at $26,000 was supported for funding by the members. Interfaith Ministries is requesting $15,000. Ms. Kristoferson reminded Mr. Stewart of his earlier comments. Mr. Stewart added that Interfaith had a $5,000 balance, revenue over expenditures, last year. He noted that he would drop the amount down to $10,000 based on the $5,000 they had left over last year. Mr. Davenport stated that he put them at $8,250. Ms. Kristoferson said she had put them at last year's level of $7,500. Ms. Kristoferson asked for a vote on those who supported funding at $15,000. One member supported that level. She then asked for a vote on those who supported a lesser amount. Members agreed on this option. Members then discussed Friend of the Family's request for $45,000 which is a $9,000 increase. Mr. Stewart indicating he was abstaining from the vote. Ms. Briggs stated that she had a problem with the increase. She said that the $6,000 requested for the collaborative agreement between Friends of the Family and the Children's Advocacy Center. She felt it was like coming through the back door. Ms. Briggs stated if the Advocacy Center needs funding to hire or bid counseling then they should approach HSC. Ms. Kristoferson asked Ms. Briggs if she believed this was taking place because they did not fund the Advocacy Center last year. Mr. Collins stated that this was the reason for the request. Ms. Briggs commented that Friends of the Family does a wonderful job but, she questions that they have explored all avenues for funding that are available to them. Mr. Davenport stated that he was opposed to granting their full request. Members agreed to consider funding at something less than $45,000. OFFICIAL MINUTES Agenda No. fJ HSC MEETING - 03/28196 Agenda Item ' PAGE - 15 Dale ~ , North Texas Community Clinics is requesting an increase of $4,000 dollars over last year's level. Mr. Collins pointed out that in '94 they were are $35,000. The agency had a $4,000 decrease in funding last year. Mr. Stewart commented to the new members that he had previously been against funding for the agency largely because of audit problems. He stated that he felt they had done very well this year. His recommendation was full funding almost as a reward for taking Care of past problems. Mr. Stewart noted that it was fairly serious because their funding was contingent on correcting these problems and this was discussed by Council. Ms. Kristoferson pointed out that this is why Ms. Carey brought her auditor this year instead of staff. Mr. Stewart mentioned again that they have done a very good job in correcting their problems. Mr. Valdez asked if we could get them to correct the other problems. He noted on page three that they do not have a physician listed under their OWYN area. Ms. Kristoferson stated that Fred Cummings works with them. Mr. Valdez asked if he was going to sign their protocols. Ms. Kristoferson commented that Dr. Cummings did and that Ms. Carey told them that. Mr. Davenport stated that he was not in favor of funding the full request. Ms. Kristoferson asked the members to vote on funding for the agency. Six members voted in favor of full funding for the agency. Ms. Kristoferson asked the members input regarding the Owsley Summer Playground Program. She pointed out that there is a slight increase and asked staff about the fund balance from previous years. Mr. Collins noted that their funding of approximately $3,000 left from 94 will supplement this summer's budget. So, Ms. Kristoferson pointed out that it is not as much of an increase as it appears. When they asked for $11,700 they knew that they had a balance and could use it. Ms. Ross pointed out that what had occurred was that PARD asked for more but the committee saw the balance and gave them what they needed based on the balance of 94 and new 95 funding. Ms. Kristoferson commented that the Owsley Summer Program does not have as many kids as Kings Kids and could probably not accommodate that many. Members agreed to consider full funding. Ms. Kristoferson stated that she believed that Proyecto Amistad was taken out of discussion. She restated that she would talk to Council a..d that HSC had agreed to strong support for the program from the PARD budget. RSVP was considered. Ms. Kristoferson noted that the current request is for $8,200 which is an increase over the $7,800 they received last year. Ms. Briggs agreed it was an excellent program and that the city benefitted from it, however, she did not agree with full funding. She pointed out that the agency was very active in the south county area but, that south county money was not rolling into it. Ms. Briggs restated that she would not recommend the full amount requested. Ms. Kristoferson stated that in the 39,000 hours that RSVP brought forth, only 19,000 directly benefitted the human services agencies. She noted that she was all for awarding for the hours that directly benefit agencies and the City of Denton but, there was a large number of hours at the Senior Center. Ms. Kristoferson stated that this largely benefitted the senior population. She added that she would concur with Ms. Briggs on the agency funding. Members agreed to consider funding at something less than $8,200. I OFFICIAL MINUTES Agenda No. 61 HSC MEEnNG - 03128/96 Agenda It PAGE • Ib Date SPAN, (Fairhaven) was again discussed. Ms. Kristoferson asked for the number of residents. Ms. Ross and Ms. Riddlesperger agreed that it was about 52 residents. Ms. Kristoferson noted that at present, 22 persons benefitted from the program. '►bey are asking to double the $10,000 allocation from last year. That would be close but, would still not serve all the residents. Ms. Briggs reminded the members that there are two residents who receive State homemaker assistance. Ms. Kristoferson stated that they would probably find a way to serve everyone. Mr. Davenport said he had a problem with their Attachment C. He noted that they spoke of meals bo, that their homemaker proposal was only one page and at the bottom it says they have 35 low income persons in need of services. He stated that this is the formula used to come up with $20,000 but, they are currently not providing an hour of service. Mr. Davenport stated that this didn't seem to add up and he opposed full funding. Ms. Kristoferson asked for a vote. Members agreed to consider funding at a lessor amount. MHMR Respite Care was discussed. Ms. Kristoferson stated that their request is for less than last year. Mr. Collins stated it was just a drop of around $200. The decrease represented supply purchases that were not required next year. Mr. Stewart asked if their problem was in getting the contract completed. Mr. Stewart asked if MHMR did not spend the full $15,000 that they currently have, would that money go back to the City. Ms. Ross reminded members that Community Development is trying to get all the agencies on the same fiscal year for City funding. There are agencies that request extensions year after year and ask for an extension. MHMR is a new agency and we could extend their contract. Mr. Stewart commented that this was not what he was trying to get at. He asked again if they haven't spent the money in September doesn't it come back into the City coffers. He stated that the question is simple. Mr. Valdez stated that he thinks the answer is no. Ms. Ross confirms. Mr. Stewart asked where the money would go, forget extensions, where does the money go. Mr. Collins stated it would go back into the CDBG budget for reallocation. Mr. Stewart restated that it goes back into the funds. Ms. Ross commented that she really couldn't talk about it without discussing an extension. Mr. Stewart asked what would happen if HSC cuts the agency and they get a rush and use all the '95 funds up. He suggests that they should be funded again for the current amount because the City won't lose funding. He noted that in some programs, agencies can spend the money if they work really hard but in this case, they have to have the people who need services coming in. Ms. Ross stated that this year, they are in a unique situation. We are up against the 15% cap on using CDBG funds for public services. The money may be lost to human services if we don't extend their contract and they don't spend the money. Ms. Ross stated that her suggestion would be that if HSC wants to fund them at $14,753 let's do that but, we will probably consider extending their contract. This was their first year and it was partly the City's fault that it took so long to complete contracts. Mr. Stewart asked if this wouldn't create problems for the committee and future years. Ms. Ross said she felt if they started spending their money, they would have no problem spending both allocation by next September. If they don't, then HSC could decide not to give them full funding the following year, if that is the committee's pleasure. Mr. Davenport stated some budgets are use it or lose it, is this what HUD says. Ms. Ross explained the 15% public services cap for CDBG funds. t.ir. Kristoferson J 1 , - L^ 1 J OFFICIAL MINUrFS Ageii FISC MEE77NG - 03/18/96 AgenPAGE - 17 Gate asked for further discussion. Members agreed to fund the agency at the full amount. Camp Summit was discussed. Ms. Brigss stated that she would have to be sold on it. She said i it was difficult to separate Camp Summit from the ten kids benefitting. She pointed out that the camp is great and everything she has heard about it is great. Ms. Briggs stated that she felt $300 per week is reasonable for a camp like this. She noted that she can't see anyone paying the actual cost of $800. She stated that she had trouble separating the entity of Camp Summit and the fact that it is Dallas-based and the fact that we are paying for ten kids to go. Mr. Stewart asked if there was alternative funding. Ms. Kristoferson pointed out that the Soroptomists support two children. Mr. Stewart stated that therefore about eight children would not be able to go. Mr. Davenport said we may get twelve for the price of ten. Mr. Stewart said there are some organizations that are incorporated in Cook County but, he added they are located in Argyle, Denton County. The camp itself is in the county and it would be Denton kids. He didn't understand Ms. Briggs' concern. Ms. Briggs she needed to separate that the money is just for the ten kids to go and spend the week there, rather than giving money to Camp Summit. She added that she would not be the hold out if the other members wanted to fund. The members agreed to consider funding at the full amount. Member discussed the Girl Scouts. Mr. Stewart asked if any was for full funding. Members agreed that they were not. Mr. Stewart asked that it be marked 'less than" and that the committee move on. Adult Day Care of North Texas was next on the list. Members agreed to consider less than full funding for the agency. North Texas Education and Training Cooperative was discussed. Mr. Davenport stated that he was for full funding. Ms. Kristoferson asked for a vote for those who wanted full funding. Members agreed to fund the agency at the full amount. Ms. Kristoferson asked staff if the agency amounts had been added up. Ms. Rodriguez-Garcia stated that she had all the agencies with asterisks but, not those that are under consideration for different amounts. She stated that so far, the total is $279,000. Ms. Kristoferson asked for some figures. Ms. Kristoferson asked the committee to look at the agencies where members had indicated they wanted to reduce funding, knowing that they have about $51,000 with which to fund them. Mr. Stewart suggested that they pick specific agencies to discuss. Mr. Stewart suggested that RSVP be funded at the $7,800 level. Mr. Stewart asked for discussion. Ms. Kristoferson stated that she was suggested $5,000. Mr. Stewart asked why. Ms. Kristoferson stated that it comes down to basic human services, it's not food, housing, its not medical expenses. While I am strongly supportive of the organization, I am supportive of those activities that benefit the City of Denton directly. This is their contribution toward human service agencies and the City. Ms. Riddlesperger pointed out the benefits to the volunteers themselves. She pointed out this is the human factor, being active, involved and useful. Mr. l Agenda No. OFFICIAL MINUFFS Apaida)t M ' IISC MEFnNG - 03,28/96 PAGE - IS Oate Stewart asked how Ms. Kristoferson calculated the $5,000. Ms. Kristoferson noted it was needed to make her budget figures work. She said she had $7,500 at first and then lowered. Mr. Davenport said he sees it as a quality of life program and it is not health. There may be some direct health benefits out of keeping these people active, it is a quality program, but, he didn't know if it had a high impact on the low income population. Ms. Kristoferson asked if it serves low income. Ms. Riddlesperger stated that it was not a poverty program. Mr. Davenport agreed and stated that it was part of HSC's directive to look at low income impact. Mr. Collins r and Ms. Ross stated that Community Development does not currently get income information on the volunteers. Mr. Collins noted that volunteers assisted at the MLK Center. Ms. Kristoferson noted RSVP's assistance in the immunization program. Ms. Ross noted that the funding was riot CDBG so, income figures are not required. Mr. Stewart said that they calculate and that he, in the last two years, had not heard anyone attack their calculations, that they provide 520,000 hours of service. He noted that this was a pretty good rate of return. Ms. Kristoferson noted that it was 168,000 for the City. Mr. Stewart stated that no matter what members think, it is going to look like a slap in the face if they are cut. So, for that reason and that he has heard good things... Ms. Kristoferson asked for a vote of members that would consider funding at $7,800. Members agreed to fund at that level. Ms. Kristoferson said she would start at the top of the list. She began with Interfaith who requested $15,000. This would be an increase from $7,500. Ms. Kristoferson asked why she had $18,077 in her notes. She asked if this was what they spent on the program with the City funding of $7,500. Members agreed that was what the director had said. Mr. Davenport stated that he would go with $8,250 which is ten percent above last year's level. Mr. Davenport asked if the utility rates were going up. Members discussed utility rates. Ms. Briggs said that she would agree with Mr. Davenport because she believes the director, Condell Garden has some good ideas about getting her volunteers on task. She added that she was sure they had done as well as they could when Ms. Franke was running the program, but, maybe now looking at different things and firming things up that these funds will be able to serve its purpose. Ms.Kristoferson asked Ms. Briggs if she was recommending the full $15,000. Ms. Briggs stated no. She added that getting a few things in place will allow them to spread the funds out a little different or use a different criteria. Ms. Kristoferson asked the members if they would fund the agency at $8,250. Members agreed to fund the agency at $8,250. Friends of the Family was discussed. Ms. Kristoferson reviewed that they were requesting $45,000 which is a $9,000 increase over last year's allocation of $36,000. Ms. Kristoferson reminded the members of Ms. Briggs' previous comments and asaked for her recommendation. Ms. Briggs suggested that they take out at least $6,000 of the request. She noted that her other concern, while acknowledging that they do a tremendous job, is that they have affiliations with many different groups including United Ways but, Ms. Briggs added that she did not see money coming out of south county and she didn't see where they specify that the money from Denton is earmarked for the City of Denton. Nis, Kristoferson asked staff that question. Mr. Collins stated that on their time sheets they have the information that the individual employee spends a certain amount of their time with City of Denton clients. This is what they turn in for their l OFFICIAL MINUFES Agenda hi A enda Ite H SC SC EETING 030196 A i M PAGE - 19 Date reimbursement. Mr. Stewart noted that you couldn't really verify that because of confidentiality rules. Mr. Davenport stated that he wasn't aware of the $6,000 tie in with the Advocacy Center. He stated he strongly supports the advocacy center but, once again, he would recommend a 10% increase which is slighly more than taking $6,000 off the total - $3,960. Mr. Davenport stated that this removes $5,400 of the $6,000. Mr. Valdez suggested $39,000 or $40,000. Ms. Riddlesperger also agreed that these were viable suggestions. Ms. Kristoferson asked members to vote on lowering the allocation to $40,000. Members agreed on this amount. Next, members discussed SPAN/Fairhaven. Ms. Kristofersor reviewed that they requested $20,000 and were budgeted last year at $10,000. She added they service 22 and that it appears that $20,000 would serve all the residents. Mr. Davenport stated that their proposal indicated that this amount would serve 35 persons one hour per week. Ms. Ross commented that she felt that was what they would prefer to provide but, last year, because they were cut, they tried to make it stretch. Ms. Ross added that they are giving what they would like to provide, if you cut that, they'll do what they have to do to provide needed services. Ms. Kristoferson stated that she agreed with Mr. Valdez, if this is a dilemma for all residents, why don't they hire an on-site staff person with the capacity to provide those services. Mr. Davenport asked if $20,000 would cover a staff person to do that. Ms. Kristoferson thought $10,000 would do that. Ms. Ross stated she did not know if either amount would cover it. Mr. Davenport asked if the level of assistance required at Fairhaven was greater than that required at Heritage Oaks. He asked if this is something Heritage Oaks would want next year? Mr. Valdez stated he felt there was an eligibility difference and asked if this was correct. Ms. Ross stated she was certain but, the income levels were fairly similar, they may be a bit higher at Fairhaven. However, some of the Fairhaven units are required to be provided at the same level as Heritage Oaks. Heritage Oaks could request funding for these services. Ms. Kristoferson restated that she felt you could hire a full-time person at 40 hours per week and they could manage to put a fair dent in it every other week. Ms. Ross asked if that would be for 10 or 20 thousand. Ms. Kristoferson said not necessarily ten but, maybe $15,000. She noted that she was not inclined to go to $15,000. Mr. Davenport suggested a 10% increase over last year's level. Mr. Stewart did not want to because he stated that you are talking about people working with a specialized group, they need a little more training than just a clerk's job. He stated that he knew from County experience that clerk's make about $16-17,000 per year. This isn't that much more than a fairly well-paid individual would charge. Mr. Stewart noted that the calculations they were talking about were 35 visits a week, almost a 40 per week. It is a full-time job. He added that he was looking at this as $20,000 for a full-time job to do the 35 visits each week if HSC funds it. It is a weekly visit, if HSC funds it. It is doing essentially what you're saying it should do, you believe they should find someone for $15,000, in the job market today, you're not going to find a caring, qualified individual for $15,000 per year. Mr. Davenport pointed out that HSC was not hiring an individual but, we're paying a service that sends over their employee at whatever percentage they are paid. Ms. Kristoferson stated that a teacher in her school makes $19,000. She added that there is a difference in what she is willing to pay a teacher in the school and Mr. Stewart stated no offense but, he'd rather pay more for someone who had contributed their V A OFFICIAL MINUTES Apeoda No. HSC MEETING - 03/28/96 Agenda Item PAGE - 20 Date ~ entire life to this society. Mr. Davenport stated that he did not believe that was a prerequisite to get into the housing community. Ms. Kristoferson asked for their recommendations. Mr. Stewart said full and Mr. Davenport said 10% above last year's. Ms. Kristoferson stated that members had already voted not to fund at the full level. Mr. Stewart pointed out that it was a preliminary vote. Ms. Kristoferson said yes and asked the committee to vote on Mr. Davenport's proposal - $11,000. Members agreed to fund at $11,000. Adult Day Care of North Texas was discussed. Ms. Kristoferson commented that they had been in operation for six months or about that. Ms. Riddlesperger said she believed it was October. Ms. Kristoferson noted that they currently served 16 clients. She asked for comments. Mr. Stewart stated that HSC discussed last year that we all thought this was something that was needed, this is not like Fairhaven, it is a needs-based program. He continued that though it shouldn't be funded for $50,000, it ought to be funded up to $10,000 as an encouragement to get them some belief that after they get their first year in, they can came back next year and HSC can look at a full year of statistics. He stated that he was trying to support them but, didn't feel the data was available to do that. Ms. Bell stated that she was looking at $10,000. Mr. Valdez stated he would be willing to go to $12,000. Ms. Riddlesperger suggested $15,000. Ms. Kristoferson asked the committee to start at $15,000. She asked for a vote. Three members voted for $15,000. Mr. Stewart suggested they go for $12,000. Members agreed to fund the agency at $12,000. Ms. Kristoferson asked the members to discuss the Girl Scouts. Mr. Stewart stated that they should receive zero funding. Ms. Mistoferson slated that the amount per child was $837 each for Owsley and MLK to start troops. Ms. Kristoferson stated that she did not understand why they couldn't start a regular troop. Mr. Davenport stated that there should be an economy of scale where the more you do, the cost goes down a little bit. Also, Mr. Davenport added they said they had some alternate funding, if you divide this by the number they propose to serve, again it is over $800 per child. He continued that if this is something new to Denton let them try it this year and we'll fund it next year. He added that he agreed with Mr. Stewart for zero funding. Ms. Kristoferson asked how many favored not funding the agency this year, though they certainly all support the program. Members agreed not to fund this year. Ms. Kristoferson asked staff where they were on the budget. Ms. Rodriguez-Garcia stated that they were at $358. Members commented that this was a good figure. Ms. Kristoferson went through the agencies and proposed amounts again. Mr. Stewart stated that he really liked the Alternative Avenues program though he was against it last year. He wanted to see their funding level go up and stated that what they wanted last year was to take kids who needed help with self esteem to Galveston, NASA, etc. HSC said last year that the amount they were requesting was too much. He stated that this year he felt they had done a good job. They said they could actually fill one bus up to 15, since they asked for funds for 10, we should consider going up to $7,500 because it is an important program. Those type kids are the ones we need to help, they target kids who really need some encouragement. Mr. Davenport stated that he proposed $5,500 as a 10% increase over last year's amount. He noted that they have 16 passenger vans f OFFICIAL MINUTES Agenda No. K, (ldZJ HSC MEETING - 03/28/96 Agenda item PAGE - 2! Date . r" where he works and that there is also a driver and someone to assist and that makes it go down to 14 kids. Mr. Davenport stated that the numbers are there, if we're talking about they are going to service one more kid because they have a bigger van... Mr. Stewart stated that he was talking about 50% more. He said be thought they only received 50% of request last year. The van has 14, they got five last year so 1 was taking half of the five thousand - $2,500 and adding it to the $5,000 which makes $7,500. Mr. Davenport stated that he was comfortable with the idea that they could do the job with what they asked for. Mr. Davenport stated that he was for rounding down to $5,500, it was not a big issue, but that was his counter to Mr. Stewart's rounding up. Ms. Kristoferson noted that there were counterpoints and suggested that HSC leave it at the requested amount. Members voted first on Mr. Stewart's proposal that the funding be raised to $7,500. Three members supported this level of funding. Members voted on funding at the requested level. The vote was also three. Ms. Briggs was asked if she was abstaining. Ms. Ross commented that these funds have been available since October and they have been fairly slow in spending the money, she added that this doesn't necessarily mean they couldn't spend it all. Mr. Collins stated that they will spend it all. Ms. Ross continued it has been a slow start and suggested that if Ms. Green felt that was the amount she could spend then possibly members would want to leave it at that amount. Mr. Stewart pointed out that this was for only 10 kids. Ms. Ross again pointed out that perhaps Ms. Green's request was what she felt she could spend. Mr. Stewart stated he understood that and reminded members that last year the program took a tough time from the committee and he was part of that. He stated that this was probably why they were restrictive on their increase. But, Ms. Green said that she could help a lot of kids and they could do 15 pretty easily and that is one bus, if we do less they can't do 15. Mr. Stewart stated that he wanted to give them one full bus. Ms. Kristoferson restated that votes believing that some had misunderstood. A vote was taken on leaving funding at the $5,754 level. The vote was four in favor, Mr. Davenport stated that he was also for that so, this was determined to be the level of recommended funding. Ms. Kristoferson continued down the list of recommendations, she stopped at TWU CARES and stated that she had a problem with funding the agency at the requested level of $18,000 for a six month period. Ms. Kristoferson commented that they had been slow to spend their money in the past, the fund balance has existed since 1994. HSC took heat because we attempted to cut them and encourage them to spend their money, we didn't get real good answers. They are asking now for $18,000 for sir months. Ms. Kristoferson stated that she would like to keep them at their current level which would be $10,000for six months. Mr. Davenport stated that they have a new director and are proposing a new program. Mr. Collins commented that this would be a primary care program. Ms. Ross reminded members that some of the delay in expenditure of their current funding has been contract negotiations between TWU and the City. She added that many of the earlier problems with spending was when the Denton Housing Authority was more in control and there wasn't a lot of coordination between DHA and TWU CARES. When Peggy Drapo came in and began working with us on the reimbursements it became much more smooth. Ms. Kristoferson commented that she fully supports the agency but, she is reluctant to give them an over $20,000 increase. Ms. Kristoferson asked members to vote on the $10,000 for TW1J CARES. The decision was unanimous to fund at that amount. it y 1 1 OFFICIAL MINUTES HyEnoa No HSC MEETING - 03/28/96 Agenda Item k PAGE - 22 Date Ms. Kristoferson continued to go through the agency funding recommendation. Kings Kids Day Kamp was discussed. Mr. Davenport mentioned the lengthy waiting lists for day care. He noted that the day cares the City funds stated that they choose to provide services to fewer children because they can then provide better care. Mr. Davenport stated that he could support that but, we're still leaving people in need and that at some point they may request an increase but that might not mean an incremental increase in service level. Mr. Stewart asked if this was not speculation, what was it in the paperwork that made Mr. Davenport feel this way. Mr. Davenport stated he simply used the analogy of the day cares. We are talking about adding a number of positions for children and will therefore need to add incrementally X number of staff persons. This means an increase in management of staff members, etc.. Mr. Stewart stated that this was not brought up during the discussion with any of the agencies especially this one so they could respond. Now we're talking about theory and we need to focus on all the requests on what they are asking for and whether it is legitimate. If it is legitimate, you fund it, if there is a reason to cut it back, you do it. Mr. Stewart stated that based upon what Mr. Davenport is saying, we should increase 10% per annum on every group and leave it at that. Ms. Ross asked if she could make a comment though she didn't know if it would influence anyone's decision. She stated that PARD was not asking for funding for the afterschool action site program this year but noted that they will come back and request funding, probably next year. This is something that may be a big hit, but, will probably be something that the committee has supported in the past and would probably want to fund and continue to support. Mr. Stewart asked how much they requested last year. Ms. Ross stated they didn't request any last year and they will probably require 10 to 15 thousand for the program. Mr. Collins stated it was less than $10,000. Mr. Stewart asked what this had to do with Kings Kids. Ms. Kristoferson stated that if we don't pull the reigns in on them, they're requests are going to go up. Ms. Ross added that just the idea, and not to say don't fund it, if you increase PARD programs in these other areas, you might see yourself having to pull back in those areas. This is not a problem but, you might have to pull back in those areas to keep funding for the afterschool action site program. Mr. Davenport responded to Mr. Stewart's comments. Mr. Stewart and Mr. Davenport discussed their respective funding strategies. Ms. Ross asked for comments from the group. Mr. Valdez asked if there wasn't a motion on the floor. Mr. Stewart stated he didn't believe their was a motion but, a vote should be taken on the full $20,000. Ms. Kristoferson stated that if there has been a question such as Mr. Davenport's the committee has discussed and voted on it. Members voted on funding Kings Kids at $17,300. Four members voted to fund at that level. Ms. Kristoferson then asked for those at the $20,182. Four members voted to fund at that level. Ms. Kristoferson asked members to leave it and they would return for a final decision. Ms. Kristoferson continued with SPAN, and North Texas Community Clinics. Mr. Valdez asked if HSC could send a letter to North Texas Community Clinics to encourage more support from the local medical community. Ms. Kristoferson did not believe that it was remiss to encourage more participation from the local medical community. She asked were members in agreement with that. Members agreed. 'There was no discussion on the funding amount. Ms. Kristoferson asked members about the Owsley Summer Program. She noted that with the w '.l OFRCIAL MINUTFS Agenda No. HSC MEETTNG - 03/28/96 Agenda lfe t(r_~Cl PAG E • 23 d2t8 fund balance from the previous year it would only be an increase of about '-$11,,0000..!She stated that last year the program was not operating at capacity. She asked to be corrected if she was wrong. Mr. Collins stated that with the park construction they had a dip in the numbers. He added that this may have been the reason they were not able to spend their three thousand in residual funds. Ms. Kristoferson asked if there were any suggestion to change the funding. Ms. Briggs clarified that the first year Owsley was funded it was at $15,000 and the next two years it has been at $11,750. She asked ii they were asking for a $5,000 increase or not. Ms. Ross stated that they requested $15,000 the first year but it was not all spent. As a result, the next year HSC dropped them by the amount they had not spent. Then, they did not spend it all again so, we dropped them down again. Ms. Briggs asked if this was similar to the situation with TWU CARES. Ms. Kristoferson stated that Owsley funds hadn't all been spent but part of the reason was the construction and the other reason was that they had just started the program and had difficulty in getting the children to come. It took a year or so to get the children interested. There was no additional discussion Ms. Kristoferson stated that HSC was fine with RSVP, SPAN and MHMR. She moved through Camp Summit and North Texas Education & Training Coop with no discussion. Members returned to discuss Kings Kids Da Kamp. Ms. asking for more than Owsley. Mr. Collins pointed out that Kings Kids serve dmowhy re tchildren. About 89 to 55 for Owsley. Ms. Ross commented that Mr. Gillespie called her the other day and desperately needed another leader for this summer. CDBG had funds left over from a drainage project and we were under the 15% cap so, we're are moving those funds to provide the additional leader. Ms. Ross added that if you have the kids, you need the staff. Mr. Gillespie didn't have enough with the funding received last year. Mr. Davenport asked what the amount of the additional supplement. Ms. Ross replied that it was $2,000. Ms. Bell noted that last year, MA kids worked for the program. She said this year that the program has been cut out. Ms. Ross said that Mr. Gillespie didn't say that was the reason but, she thought it might be. Ms. Kristoferson stated that she thought city council had just allocated $94,000 to hire some JTPA workers. She asked if that would reimburse us. Ms. Ross said no. Ms. Kristoferson asked Ms. Rodriguez-Garcia where they were in terms of dollars. Ms. Rodriguez-Garcia replied $350,050.50. Mr. Stewart stated that they should not go lower. He asked to take a vote at that amount. Ms. Kristoferson asked that they decide on Kings Kids. Ms. Kristoferson relayed the past few moments of discussion to Mr. Valdez who was out of the room. Ms. Kristoferson asked Mr. Davenport if he still wanted to recomment the $17,000 in funding. Mr. Davenport stated that with the additional information that they could not cover the program this year with existing funding, he could live with it. Ms. Ross noted that the program is reimbursement- based, if the kids are not showing up and they are not spending funds, they will not receive them. Ms. Bell added that there is a great need for the program. She stated that last year, she went to the park to see what was going on. Children came and they could not get into the program and they were left home. So, Mr. Gillespie couldn't put them in the program but, he let them stay down there and created something for them. She commented that Mr. Gillespie was special. Ms. Bell added that it had really helped the neighborhood, the hispanic, white and Y i F OFFICIAL MINUTES Agenda No. 96 -0 - HSC MEETING - 03/18/96 PAGE - 24 Agenda item Date - black, because many cannot afford to go to camp. Ms. Kristoferson asked members to consider funding at $20,000. Members agreed to fund the program at $20,000, Ms. Kristoferson stated that Mr. Stewart had made a motion to consider recommending that the budget be funded at $349,868. She asked what the general fund contribution would be based on that figure. Ms. Rodriguez-Garcia replied $174,868. Ms. Kristoferson pointed out that each year I have gone to council and pointed out that I felt it was incumbent on us to at least match CDBG. We are not exceeding that. She asked for a second on the motion that they make this recommendation. Mr. Davenport stated that they were increasing slightly over 10% from last year so, he'll second the motion. Members voted unanimously to support the budget recommendation. Mr. Davenport asked Ms. Kristoferson what figures would she like to be more comfortable. Ms. Kristoferson said she didn't know where she would take it away from but, she'd like it to be lower. She noted as long as HSC keeps the City's contribution at or below CDBG, she'll take it. She wanted to know the exact percentages of increase within the recommendation. Staff began working on determining whether the agency would be funded with CDBG or general fund dollars. Ms. Kristoferson asked a question that she felt was very important because the committee was caught on it a few years ago when they felt they were helping an agency by splitting the funding between the sources. They couldn't except the general funds so, they lost the money. She noted that fortunately, they didn't use it all. Ms. Ross asked if while they were waiting on staff to compute, knowing a vote was just taken so it doesn't make any difference... but, would HSC consider any amount of funding to the Denton County Assistance Network. She asked if they would think about this very carefully or if they have any suggestions of what staff should do in terms of trying to get an assistance network going. She noted that it was difficult to understand whether staff should continue to support DCAN's efforts, which she feels like CD has to do. Should we be looking to start a new service to try and do information and referral and case managment, Ms. Ross stated that any comments on that would be helpful. Ms. Kristoferson stated that she voted for it because having been on HSC it has been a point of discussion and the efforts of CD and every service agency. The hours we have put in are nothing compared to what those agencies have done together to tty and get this thing working. She continued that it is listed as their highest priority. It was listed as one of the highest priorities when Frank Robbins did the needs assessment for the City of Denton. It is a high priority. Ms. Ross commented that she realized it wasn't this committee (current members) but HSC said we would do this so, and that is why it is the Consolidated Plan and this is why we've been working with Denton County Cooperative Ministries because that appeared to be the best thing around. She added no, its not just the best thing around, they „re doing a heck of a job, Lance Johnson and Susan Edwards, we've worked with them now for years, not closely but, they've participated on our collaborative group when we discussed homeless services and they have been outstanding supporters of other l F OFFlCIALMINUTES Agenda No. - Agenda ltefi HSC MEEnNG - 03/28/96 PAGE - 25 Date C _ c agencies in this city. Ms. Ross added that she has yet to hear any religious comments from either of them in the meetings. She stated that she knew that was a sticking point, not to belabor it but again, anything that HSC had in terms of advice, we need some guidance because we have evidentaly been going in the wrong direction. Mr. Stewart suggested that as he said before Interfaith doen't bother him as much, he shill has problems because of fundamental reasons but, they are a multiple church organization not a single church organization. Mr. Stewart stated that Ms. Ross seemed to be hung up on the current group. He stated "find another group." Ms. Ross noted that they have done this for three years and there were no other groups doing this. She noted that they had an offer from SPAN that they would consider working on this and yet, they would have had to start from scratch and they did not continue to pursue it with us as did Denton County Cooperative Ministries. Mr. Stewart stated that he believes that if it is pursued, CD would be asking for a lot of problems. He stated the reason was this - we all agree on the function we are asking them to do, and you are using the plan that we all agree with to bootstrap the organization. He stated that if it is a clearinghouse for all the services we are talking about, as Mr. Valdez mentioned, we all have different experiences and people act differently... Ms. Ross commented that she did not believe a "clearinghouse" was descriptive of what the Denton County Assistance Network is going to do. Mr. Stewart stated we are talking about an information network. He added that based on his recent campaign, he knows something about how information networks are set up. What we want to do through that agency can be done through any agency up here who is willing to buy a nice computer. Ms. Ross agreed. Mr. Stewart continued that maybe timewise, you're asking for some man hours, but, people who control information have power, this is what is comes down to, this is the fundamental principal from my perspective and this is why I'm against that particular agency doing it. Knowledge is power and regardless of our personal feelings about religion, it is a primary tenet, proselytizing, it is required. Ms. Kristoferson asked Mr. Stewart to help find a solution. Mr. Stewart stated that there has got to be another agency that we can try to get to set up a computer, Internet thing. Mr. Valdez stated that he was very much in favor or what is being proposed. He continued that he heard the question but he didn't believe that what Ms. Ross was suggesting was that HSC fund Denton County Cooperative Ministries. She stated that yes, it was, because they were already providing the service. She stated that they are just like any other agency to us, we are looking at what they do in terms of service provision. We are not looking at the religious part, they provide good services. She noted again that this does not involve the services they provide. DCCM has been extremely inclusive as they have built the network. They bring in all the other agencies and these agencies are supporting the effort and supporting Denton County Cooperative Ministries' lead in this effort. It is not something that the other agencies fear, this is probably a very telling point, that the other agencies are supportive and do not fear it. Mr. Valdez pointed out that HSC had already voted and didn't believe their was any point in going on with whether HSC should go back or not. He continued that maybe they should try to find ways to get it taken care of. Mr. Valdez suggested that rather than trying to get HSC to support DCCM, perhaps they could figure out a way to separate this from their policy-making board. Ms. Ross asked if it would help if DCAN had a separate advisory board. Mr. Valdez stated that this part would need to be separated from DCCM. Mr. Davenport asked that if the 22 agencies recommended for funding 4 Y r• OFFICIAL MINVtES AQ2flds No. HSC MEEMING - 03/28/96 AQlAdl Him PAGE - 26 021E this year, included in next year's proposal a $600 item for access to DCAN that would raise slightly less than the money they asked for this year, would members reject that money. Would members care if the service came from this particular agency, Mr. Stewart asked if there was some contact between them and Interfaith, why don't they turn it over to Interfaith. Ms. Ross apologized, she said she started the discussion while staff was working on the numbers. Perhaps a meeting is needed to discuss the network. Ms. Kristoferson asked members to look at the figures. Approximately $6,000 needed to be moved from the CDBG allocation. Members agreed to split North Texas Education and Training Coop's allocation between the general fund and CDBG. Ms. Rodriguez-Garcia stated that the budget was now $175,000 from CDBG and $174,868 from the general fund. Members agreed to make the budget recommendation as it stood at that point. Ms. Kristoferson asked members that if city council rejects the recommendations, would they like to return to reallocate. Mr. Stewart stated he would not, Mr. Davenport said he would prefer to do that. Ms. Ross stated she would prefer that HSC do that. Ms. Kristoferson stated that was her preference also. Ms. Kristoferson noted that they will cross that bridge when they get to it. Members discussed approval of the minutes. Members were told that May 7 would be a work session and May 21 is scheduled for final approval of the CDBG Action Plan. Ms. Ross noted that they could work through the information and referral service questions. She stressed its importance. The meeting was adjourned. a i i AOeada No, • Uo~O A'penda Item S CITY COIJNCIT. REPORT FO MAT TO: Mayor and Members of the City Council FROM: Ted Benavides, City Manager SUBJECT: Discussion of the Community Development Advisory Committee's recommendations for use of 1996 Community Development Block Grant (CDBG) and HOME funds. RECOMMENDATION: The Community Development Advisory Committee recommends adoption of the 1996 Action Plan for use of CDBG and HOME funds. CDAC's recommendations include housing activities, public improvements and improvements to nonprofit facilities. CDAC also recommends that 5175,000 beset aside for human services. Recommendations regarding human services allocations have been made by the Human Services Committee. BACKGROUND: The CDAC held public hearings in December to gain input from citizens and neighborhood organizations. Discussion centered on local needs and suggestions for use of the CDBG and HOME funding. CDAC members who could not attend the public hearings were provided with copies of minutes from the meetings. Throughout December funding availability was advertised. Applications were mailed to interested organizations and individuals. Community Development staff informed the public that technical assistance to complete applications was available. Applications were provided to CDAC members for review. On February 5, 13, and 21 the CDAC held funding hearings. During the hearings, applicants were asked to make presentations regarding their funding requests. CDAC members were able to ask questions and discuss proposals. On February 27, commitee members developed recommendations regarding 1996-'97 program year activities. After the Human Services Committee developed recommendations for allocation of 5175,000 in CDBG funding, staff drafted the 1996 Action Plan. The proposed Action Plan was advertised as available for public comment from April 3 through May 3. Copies of the Plan were placed at accessible locations throughout the City. A summary of comments is included in the Action Plan. SUMMARY: A summary of CDAC's recommendations is included in the 1996 Action Plan (attached). PROGRAMS. DEPARTMENT OR GROUPS AFF TFD: Implementation of the 1996 Action Plan will affect neighborhoods, households and individuals benefitting from the expenditure of CDBG and/or HOME funding. It will also affect those I a hidde No, aganda Ihm. organizations who must plan and c Me listed arry out projects/programs. Some of those organizations are ^ Community Development Advisory Committee Neighborhood Organizations Social Service Agencies Owners of Rental Propery Home Owners and Buyers Denton Affordable Housing Corporation Fairhaven Retirement Center Denton Community Development Corporation Engineering & Transportation Department Parks and Recreation Department Community Development Office FISCAI. IMPACT. All activities included in the 1996 Action Plan will be funded through programs administered by theCUS Department of Housing and Urban Devlopment and local program income. All e ommunity Development staff positions are funded with CDBG and HOME dollars. Respectfully submitted: Ted Benavides City Manager Prepared by: Barbara Ross Community Development Administrator Approved. Frank ARobbilnnI Director for Planning & Development Attachments: 1996 Action Plan CDAC Minutes - February 5, 13, 21, 27 List of Comments (p s Awn No Agbh~~ 11!M CITY OF DE'NT01'~ _ Z,_ 1996 ACTIONPLAN for housing and community development Linking needs, strategies, resources and projects/activities Proposed Adoption Date: AIay 21, 1996 r' 1996 Action Plan for Housin & Comrnunit Development A9en#& No, N 6dle- TABLE OF CONTENTS PAGE 1. Action Plan A. Summary I. Introduction I 2. 1996 Funding Summary 3. Local Match , I 4. Citizen Participation 1 B. 1996 Funding Sources . . . C. 1996 Projects/Activities . , . 1. CPD Listing of CDBG and HOME Proposed Projects 4 2. Other Proposed Projects . D. CP Strategies and Proposed Projects , . , . , , . 1. Affordable Housing Strategies . 2. Homelessness Strategies " 21 3. Human Services Strategies 21 4. Infrastructure strategies 22 5. Economic Development Strategies • • , ' . . . . . . . . . . ' ' ' ' ' . • 22 22 E. 1996 Projects/Activities Map . . . . . . . . F. HOME Program-Specific Requirements . o. Certifications , . , , , , II. Appendix A. SF-424 (CDBG and HOME programs) . B. Citizen Comments . C. CD Funding Survey Results . i ..:1 1996 Action Plan for Housing & Community Development 4-Fnda No. SUMMARY Agendas .Z _ c Daft INTRODUCTION Dentores 1995-2000 Consolidated Plan describes the city's strategies and resources for the next five years creating a stronger link between the needs in the city, strategies and available resources. Based on the needs analysis of the City of Denton, the following five year strategies were identified last year and are reaffirmed this year: 6 Affordable Housing Strategies: Assistance to Renters, Homeowners, First-Time Homebuyers and Potentially Homeless and Those with Special Needs; II 6 Homelessness Strategies: Service Coordination, Permanent Housing, Immediate Shelter, Transitional Housing, Prevention and Case Management; 6 Human Services Strategies: Development of a Service Coordination Unit, Additional Resources to Areas Identified as Urgent Need in Needs Assessment, Promote Increased Communication and Coordination Among Service and Funding Organizations, and Promote Self-Sufficiency; o Infrastructure Improvement Strategies: Accessibility for Persons with Disabilities, Affecting Health and Safety of Neighborhoods and Human Service Facilities; 6 Economic Development Strategy: Development of a Community Development Corporation. In accordance with 24 CFR Part 91.220 of Title I of the Housing and Community Development Act of 1974, as amended, the City of Denton is required to submit a One-Year Action Plan. This plan outlines the activities that will be funded using Community Development Block Grant and HOME Partnership Investment Program funds from the U.S. Department of Housing and Urban Development. 1996 FUNDING SUMMARY The City of Denton is currently an entitlement city for the Community Development Block Grant (CDBG) and HOME Partnership Investment Programs. The City of Denton's 1996 allocation for CDBG is $ I, 198,447 and for HOME is $410,000 from the U.S. Department of Housing and Urban Development. A total of $28,300 has been anticipated as program income for 1996. SF-424 applications for Community Development Block Grant and the HOME Partnership Investment Program funds are included in Appendix A page 3l. The HOME, program also requires a local match. In 1995, $10,000 was allocated to the Denton Public Library - Project R.E.A.L. for a one-to-one literacy tutoring program. The library received federal funds from the U.S. Department of Education to continue the literacy program. Funds were allocated to another location by council this year. LOCAL MATCH The City of Denton's local match for the HOME program is $87,250. The HOME program requires a part icipating jurisd;ction to provide a 25% match of the federal HOME funds. The 25% match of federal HOME funds excluded administrative allowances of 10%, and CHDO set aside of 5%. The City of Denton will provide the match from a variety of sources. A cash match will be provided by the Denton County Housing Finance Corporation. Other forms of match include property donations and fee waivers. Page l •r' ..:l s F r 1996 Action Plan for Housing & Community Development CITIZEN PARTICIPATION DAI To ensure citizen participation in the 1996 Action Plan process, the city followed its Citizen Participation Plan. Two public hearings were held on December 5 and 11, 1996. The public hearings updated citizens on the status of current programs and activities and determined how the citizens felt the 1996 funds should be spent. One of the public hearings was held within a low and moderate income neighborhood and the other was during a city council meeting, which are locally televised. See Appendix B on page 35 for minutes of both public hearings. Flyers for the public hearings were developed in English and Spanish and mailed out to neighborhood associations; service agencies and recipients; city council, Human Services Committee (HSC) and Community Development Advisory Committee (CDAC) members; churches; contractors; participating lenders; citizens who attended previous public hearings; and interested citizens. Notices were also sent to the local media and posted in recreation centers, library, senior center and city buildings. Notices were also placed on the Community Bulletin Board - focal cable station, the city's government channel and in the Denton Record Chronicle. A citizen funding survey was also developed to determine how the funds should be allocated. The survey asked the citizens to check those community development activities they felt were important and should be funded. The survey was made available at both public hearings and was in English and Spanish. See Appendix C on page 39 for results of the Citizen Funding Survey. After the Action Plan was drafted, advertisement were placed in the Denton Record Chronicle summarizing the plan and announcing to the public where the Action Plan was available for review, and the process for submitting comments to the City of Denton. Notices were also placed on the Community Bulletin Board - local cable station and the city's government channel. All comments received from the public were addressed before submitting the plan to the U.S. Department of Housing and Urban Development. FUNDING SOURCES U.S. Department of Housing and Urban Development CPD Consolidated Plan Entitlement Grant (includes reallocated funds) $ 1,608,447 Unprogrammed Prior Year's Income not previously reported $ 0 Surplus Funds (Prior Year Unprogrammed Funds - 1995) $ 10,000 Return of Grant Funds $ 0 Total Estimated Program Income (from detail below) $ 28,300 Total Funding Sources: S 1,646,747 Estimated Program Income Description Grantee Subrecipient 1. CDBG HR Loan Repayments $ 19,000 0 2. HOME HR Loan Repayments S 3,300 0 3. Rental Loan Repayments $ 6,000 0 Total Estimated Program Income 528,300 $0 Page 2 0 P, 1996 Action Plan for Housing & Community Development 1996 PROJECTS/ACTIVITIES agenda em CDBG AND HOME FUNDS Date The City of Denton's total funding for 1996 is $1,646,747. 1996 funds have been allocated to an array of projects and activities to benefit low and moderate income households. Each project is described in detail from pages 4 ' to 19 and are arranged by project number. See the following list of CDBG and HOME proposed projects and activities for their assigned project number: Project # Proj yiy Amount 9 AIDS Services of Denton County (Nutrition Center) 27 Camp Summit (Summer Camp Program) 10,000 1 Community Development Administration 3,000 13 Denton County MHMR (Respite Services) 260,000 14,753 8 Denton Affordable Housing Corp. -Operating Costs 20,000 10 Denton Affordable Housing Corp. - Mockingbird Ln. Project 45,500 4 Denton Community Development Corporation 30,000 19 Emergency Repair Program 36,000 7 Fairhaven Retirement Home Rental Subsidies 12,000 5 Fred Moore Day Nursery Renovations 13,000 3 Homebuyers Assistance Program 2 Homeowner Rehabilitation Program 125,000 11 HOPE, Inc. ('Transitional Housing) 370,300 20 Uland & Banner Street Repave 25,000 22 Lakey Street Repave and Drainage 53,470 14 North Texas Community Clinics (Prenatal Clinic) 53,349 28 North Texas Education & Training 35,000 6 Optional Reconstruction Progran, 23, 000 29 Parks & Recreation Dept. (Alternative Avenues) 260,000 is Parks & Recreation Dept. (King's Kids Day Camp) 5,754 16 Parks & Recreation Dept. (Owsley Summer Program) 20,000 18 Rental Rehabilitation Program 16,811 21 Sequoia Park Sidewalk Repair 50,000 24 South Central Denton Sidewalk Program 200,000 30 SPAN (Fairhaven Homemaker Services) 2,000 26 SPAN Lift-Equipped Vehicles 18,000 23 Speed Humps - Ruddell & Morse Streets 18,528 25 Stroud & Pierce Repaving 7'500 17 TWU C.A.R.E.S. Health Center 10,100 10,000 TOTAL CDBG, HOME & PRIOR YEAR FUNDS $1,646,747 F age 3 U.S. Department of Housing and Urban Development CPD Consolidated Plan -1996 Action Plan a Listing of Proposed Projects i ' Project ID/ Project Title / Activity Code / Proposed Local Code Description Title / Citation Funding Sources Accomplishments 1 COMMUNITY DEVELOPMENT ADMINISTRATION 21A CDBG S 239,000 1 Organizations HOME S 41,000 CDCO/ CDBG funds will be used for program management, General Program ESG $ 0 } HM30 coordination, monitoring and evaluation associated with Administration / HOPWA $ 0 carrying out eligible activities including: staff salaries, 570.206 SUBTOTAL: s 280,000 services from city departments, office and equipment, PHA funding S 0 furniture and supplies, rent, maintenance and utilities, board Assisted Hsg $ 0 expenses, training, travel, advertising, publications, TOTAL: s 280,000 administration of human services budget and monitoring of agencies and city departments; administration of the Prior Year Money: NO Homebuyers Assistance, Housing Rehabilitation, Optional Reconstruction, Rental Rehabilitation, Emergency Repair, Affordable Housing and Nmolition programs; completion of environmental review, Consolidated Plan, Grantee Performance Report and other required documentation; provision of fair housing services. HOME funds will be used for partial payment of salaries for the Housing Rehabilitation Specialist and Housing Inspector positions. Funds will also be used to purchase program i supplies. i Help prevent homelessness? NO Help the homeless? NO Help those with HIV or AIDS? NO CDBG National Objective Citation: 570.208(ax 1) - LOW(MOD AREA BENEFIT Subrecipient: None Location(s): N/A - o e I 1 , Page 4 la r, I U.S. Department of Housing and Urban Development CPD Consolidated Plan - 19% Action Plan Listing of Proposed Projects ` Project ID/ Project Title / Activity Code / Proposed Local Code Description Title / Citation Funding Sources Accomplishments 2 HOMEOWNER REHABILITATION PROGRAM 14A CDBG S 370,300 12 Housing Units HOME S 0 i CDCII The Homeowner Rehabilitation Program is designed to assist Rehab; Single-Unit ESO S 0 j HM31 low and moderate income families in securing safe, sanitary Residential / HOPWA S 0 and decent housing. The program's objective is to rehabilitate 570.202 SUBTOTAL: $ 370,300 single family, owner-occupied houses by making needed PHA funding $ 0 repairs with the priority being to correct code violations. The Assisted Hsg S 0 maximum amount of loan assistance is no more than 75% of TOTAL: S 370,300 the post rehabilitation value. Loan assistance is provided in three forms of Payable0eferred percentages: 50150, 25/75 Prior Year Money: NO and 5/95. The payable loan amount is amortized over a 10-year period at a 3% interest rate. The deferred loan is deferred over a I0•year at a 015 interest rate. The deferred loan Is secured by a lien on the property. Help prevent homelessness? YES Help the homeless? NO Help those with HIV or AIDS? NO CDBG National Objective Citation: 570.208(a)(3) - LOWIMOD HOUSING BENEFIT Subrecipient: None g Location(s): CITY WIDE - i { ifs. e EL ~ r s Z l ~ Page 5 F nv U.S. Department of Housing and Urban Development CPD Consolidated Plan - 1996 Action Plan Listing of Proposed Projects Project ID/ Project Title I Activity Code / Proposed Local Code Description Title / Citation Funding Sources Accomplishments CDC2/HM3 HOMEBUYERS ASSISTANCE PROGRAM 13 CDBG S 90,200 30 Housing Units 0 2 HOME $ 34,800 ' The Homebuyers Assistance Program (HAP) is designed to Direct £SG $ 0 provide homeownership opportunities for low and moderate Homeownership HOPWA $ income families who live or work in Denton. The program Assistance I SUBTOTAL: S 125,0000 will provide assistance to first-time homebuyers with closing 570.201(n) PHA funding S 0 costs, half of the minimum down payment, and gap financing Assisted Hsg $ to those individuals or families whose income is less than 80% TOTAL: S 125,000 of the area median. The assistance is in the form of a second mortgage on the property, running concurrently with the first Prior Year Money: NO mortgage. It is provided as a forgivable loan at a 09/6 interest rate for a 5-year period. HAP has three levels of assistance for those who qualify for the program and are based on the percentage of the area median income. Homes must be within the city limits of Denton and costs less than S65,000. Help prevent homelessness? YES Help the homeless? NO Help those with HIV or AIDS? NO CDBG National Objective Citation: 570.208(a)(3) - LOWIMOD HOUSING BENEFIT Subrecipient: None Location(s): CITY WIDE- 4 DENTON COMMUNITY DEVELOPMENT 18B CDBG 5 30,000 10 People (General) CORPORATION HOME S 0 CDCA ED Technical ESG S 0 The project consists of payment of administration costs Assistance / HOPWA $ 0 (510,000) and contribution to the loan fund ($20,000) for the 570.203(b) SUBTOTAL: S 30,000 Denton Community Development Corporation (DCDC). The PHA funding S 00 organization will be set-up as a community-based non-profit Assisted Hsg S oa corporation dedicated to meeting community revitalization TOTAL- $ 30,000 0 jaw needs. Major goals of the DCDC wit l be to increase m opportunities for business expansion throughout the city, Prior Year Money: NO z 1 m expand employment opportunities, reinvest in areas of the city experiencing disinvestment and participation in project determined to be beneficial to the whole community. I r 1 Page 6 11~• ;e U.S. Department of Housing and Urban Development CPD Consolidated Plan - 1996 Action Plan Listing of Proposed Projects Project ID/ Project Title / Activity Code / Proposed Lot al Code Description Title / Citation Funding Sources Accomplishments Help prevent homelessness? YES Help the homeless? YES Help those with HIV or AIDS? NO CDBO National Objective Citation: 570.208(ax4) - LOWIMOD JOBS BENEFIT Subrecipient: Section 204 Location(s): CITYWIDE- 5 FRED MOORE DAY NURSERY PLAYGROUND 03M CDBO S 13,000 63 Households HOME s 0 (General) PROJECT CDCH Child Care Centers ESO S 0 Project consists of removing an existing concrete slab and /570.201(c) HOPWA S 0 S 13,000 installing a portion of new sidewalk to be connected with SUBTOTAL- S 0 existing sidewalk at the Fred Moore Day Nursery School. APRA ssisted fHsg unding s 0 TOTAL: $ 13,000 Prior Year Money: NO Help prevent homelessness? NO Help the homeless? Help those with HIV or AIDS? NO CDBG National Objective Citation: 570.208(a)(1) - LOW/MOD AREA BENEFIT Subrccipicat: Section 204 l Location(s): ADDRESS - 821 Cross Timbers Street, Denton, TX 5 Y S CL c 1 w w o y B 9 r 1 O V Page 7 Q L}}f* U.S. Department of Housing and Urban Development CPD Consolidated Plan - 1996 Action Plan Listing of Proposed Projects ~ I Project ID/ Project Title I Activity Code Proposed Local Code Description Title / Citation Funding Sources Accomplishments DBG S 0 S Housing Units i 6 OPTIONAL RECONSTRUCTION PROGRAM 12 HOME $ 260,000 0 HM31 The objective of the Optional Reconstruction Program is to Construction of ESG $ 0 reconstruct single family owner-occupied dwellings when the Housing HOPWA S costs to rehabilitate the structure is cost prohibitive. The loan SUBTOTAL: S 260,000 amount is tied to the maximum subsidy limits prescribed by PHA funding S 0 0 HUD. This amount reflects the maximum that can be spent on Assisted Hsg $ a reconstruction including demolition and relocation. Loan TOTAL: S 260,000 assistance is provided in 4 forms of payableldeferred in percentages: 20180, 10!90, 5195 and 2,5197.5. The loan Prior Year Money: NO amount is the cost of reconstruction and based on the area median income. Loan is for 10 years at a 3% interest rate. Help prevent homelessness? YES Help the homeless? Help those with HIV or AIDS? NO CDBG National Objective Citation: Subrecipient: None Location(s): CITY WIDE - 7 FAIRHAVEN RETIREMENT HOME RENTAL SUBSIDIES 055 CDBG S 0 5 Elderly HOME S 12,000 HT133 Provides for rental subsidies to current and new elderly Rental Housing ESG S 0 residents to live in the Fairhaven Retirement Home. Residents Subsidies (if HOPWA $ must meet HUD income limits and criteria for rental HOME, not part of SUBTOTAL: S 12,0000 assistance in order to receive a rental subsidy. 5%Admin cap) PHA funding $ Assisted Hsg S 0 r TOTAL: S I2,000 V S a r Prior Year Money: NO t a Help prevent homelessness? YYES ES Help the homeless? { Help those with HIV or AIDS? NO CDBG National Objective Citation: Non-Section 204 Subrecipient: Location(s): ADDRESS • 2400 N. Bell Avenue, Denton, TX Page 8 L U.S. Department of Housing and Urban Development CPD Consolidated Plan - 1996 Action Plan Listing of Proposed Projects Project ID! Project Title I Activity Code 1 Proposed Local Code Description Title 1 Citation Funding Sources Accomplishments g DENTON AFFORDABLE HOUSING CORPORATION 211 CDBG $ 0 1 Organizations HOME $ 20,000 HM34 The Denton Affordable Housing Corporation will be provided HOME CHDO ESG $ 0 with operating expenses. Funds will be used to pay salaries, Operating Expenses HOPWA S 0 rent, utilities, and purchase supplies for the organization. The (subject to 5% cap) SUBTOTAL: S 20,000 city will continue to assist and to monitor DAHC operations PHA funding $ 0 and projects as the organization expends HOME funding. The Assisted Hsa $ 0 primary objective of the organization is to increase the supply TOTAL: S 20,000 of afrordable housing, Prior Year Money: NO Help prevent homelessness? YES Help the homeless? YES Help those with HIV or AIDS? NO CDBG National Objective Citation: Subrecipient: Non-Section 204 Location(s): N/A - 9 AIDS SERVICES OF DENTON COUNTY, INC. 05 CDBG S 10,000 150 People (General) HOME $ 0 CDA4 Provision of nutrition and hygiene to HIV and AIDS impacted Public Services ESG S 0 families. Funds will be used to purchase food and hygiene (General) / HOPWA $ 0 items available at the nutrition center. 570.201(e) SUBTOTAL: S 10,000 PHA funding S 0 Assisted Hs¢ S 0 TOTAL: $ 10,000 > ag Prior Year Money: NO CL 1' ~ a Help prevent homelessness? YES Help the homeless? YES Help those with HIV or AIDS? YES CDBG National Objective Citation: 510.206(ax2) - LOW/MOD LIMITED CLIENTELE BENEFIT } Subrecipient: Section 204 Location(s): ADDRESS - 1213 N. Locust, Denton, TX Page 9 i! f 4` w r U.S. Department of Housing and Urban Development CPD Consolidated Plan - 1996 Action Plan Listing of Proposed Projects Project ID/ Project Title I Activity Code / Proposed Local Code Description Title / Citation Funding Sources Accomplishments 10 DENTON AFFORDABLE HOUSING CORPORATION 12 holds HOME $ 45,500 (General) HM34 The Denton Affordable Housing Corporation, will be Construction of ESG S 0 provided with funds for the Mockingbird Lane Project. The Housing HOPWA S 0 project consists of developing 2.3 acre parcel of land for SUBTOTAL: S 45,500 affordable housing. The land will be subdivided and 24 PHA funding S 0 homes will be constructed and sold to families participating in Assisted Hsg S 0 DAHC's Homeownership Program. Funds will be used for TOTAL: $ 45,500 one-fourth of the estimated costs associated with the installation of approximately 900 linear ft. of infrastructure. Prior Year Money: NO Project will benefit low and very low income households. The city will continue to assist and to monitor DAHC operations and projects as the organizations expends HOME funding, Help prevent: homelessness? YES Help the homeless? YES Help those with HIV or AIDS? NO CDBG National Objective Citation: Subrecipient: Non-Section 204 Location(s): ADDRESS - 408 Mockingbird Lane, Denton, TX 1 I HOPE, INC. TRANSITIONAL PROGRAM 05 CDBG S 25,000 9 Households HOME S 0 (General) CDAL Provision of rent, utility, food, transportation, child care and Public Services ESG S 0 counseling assistance to families who are homeless or (General)! HOPWA S 0 potentially homeless, Funds will also be used to pay for salary 570.201(e) SUBTOTAL: $ 25,000 expenses for a case worker. Families are provided assistance PHA funding $ 0 over a one to two year period. Funds are a portion of the Assisted Hsg $ _ 0 e match for HUD Transitional Housing Program funds. TOTAL: $ 25,000 s $ Prior Year Money: NO m 13 ° Help prevent homelessness? YES Help the homeless? YES Help those with HIV or AIDS? NO , CDBG National Objective Citation: 570.208(a)(2) - LOW/MOD LIMITED CLIENTELE BENEFIT n ` rl Subrecipient: Section 204 Location(s): ADDRESS - 1213 N. Locust, Denton, TX Page 10 V M f U.S. Department of Housing and Urban Development CPD Consolidated Plan - 1996 Action Plan Listing of Proposed Projects Project ID/ Project Title / Activity Code / Proposed Local Code Description Title / Citation Funding Sources Accomplishments 13 MHMR RESPITE SERVICES 05F CDBG S 14,753 10 People (General) HOME S 0 CDAM Provision of respite services which includes an intensive Substance Abuse ESG $ 0 out-patient treatment, shelter, food and case management Services / HOPWA S 0 services. Services are provided to low 570.201(e) SUBTOTAL: $ 14,753 incomehtomeless/potentially homeless individuals with PHA funding $ 0 substance abuse problems. Funds will be used to pay for Assisted lisg $ 0 motel stay, food, transportation, follow-up medical assessment TOTAL: $ 14,753 and medications for non-psychiatric disorders. MHMR will provide counseling services. Prior Year Money: NO Help prevent homelessness? YES Help the homeless? YES Help those with HIV or AIDS? NO CDBG National Objective Citation: 570.208(ax2) - LWMOD LIMITED CLIENTELE BENEFIT Subrecipient: Section 204 Location(s): ADDRESS - 513 S. Locust, Denton, TX 14 NTCC PRENATAL CARE PROGRAM 05M CDBG S 35,000 768 People (General) HOME $ 0 CDA5 Provision of prenatal care for low income women from Health Services / ESO $ 0 Denton. CDBG funds will be utilized to pay a portion of 570.201(e) HOPWA S 0 salary for a nurse mid-wife at the Prenatal Clinic. SUBTOTAL: $ 35,000 PHA funding S 0 Assisted Hsg S 0 TOTAL: S 35,000 o Prior Year Money: NO "t Help prevent homelessness? YES o Help the homeless? YES Help those with If IV or AIDS? NO CDBG National Objective Citation: 570.208(a)(2) - LOW/MOD LIMITED CLIENTELE BENEFIT Subrecipient: Section 204 Location(s): ADDRESS - 513 S. Locust, Denton, TX D Page I l a F U.S. Department of Housing and Urban Development CPD Consolidated Plan - 1996 Action Plan Listing of Proposed Projects i Project ID/ Project Title I Activity Code / Proposed Local Code Description Title / Citation Funding Sources Accomplishments i 15 KING'S KIDS SUMMER PROGRAM 051) CDBG S 20,000 80 Youth HOME S 0 CDA6 Provision of structured and supervised recreational cultural Youth Services / ESG S 0 and educational activities for at-risk youth (ages 6-11) in the 570.201(e) HOPWA S 0 Southeast Denton area. Funds will be used to provide a safe SUBTOTAL: S 20,000 and supervised environment for children in the SE Denton PHA funding $ 0 area during the summer. Program administered by the Parks Assisted Hslt $ 0 and Recreation Department. TOTAL: $ 20,000 Prior Year Money: NO Help prevent homelessness? NO Help the homeless? NO Help those with HIV or AIDS? NO CDBG National Objective Citation: 570.208(a)(2) - LOW/MOD LIMITED CLIENTELE BENEFIT Subrecipient: Section 204 Location(s): ADDRESS - 1300 Wilson Street, Denton, TX 16 OWSLEY SUMMER PROGRAM 05D CDBG $ 16,811 50 Youth HOME $ 0 CDAS Provision of a free structured, recreational and educational Youth Services / ESG $ 0 programs for children ages (7.12). The program will provide 570.201(e) HOPWA $ 0 a safe and supervised environment for children in Owsley SUBTOTAL: $ 16,911 neighborhood during the summer. PHA funding S 0 Assisted Hs¢ $ 0 TOTAL: $ 16,811 Prior Year Money: NO Z o 3 Help prevent homelessness? NO CL C Help the homeless? NO o Help those with HIV or AIDS? NO y CDBG National Objective Citation: 570,20S(a)(2) - LOWIMOD LIMITED CLIENTELE BENEFIT Subrecipieni: Section 204 Location(s): ADDRESS - Owsley Park-Stella St. between Ave G & 11, Denton, TX _ O Page 12 S e U.S. Department of Housing and Urban Development CPD Consolidated Plan -19% Action Plan Listing of Proposed Projects Project 1D/ Project Title / Activity Code / Proposed Local Code Description Title / Citation Funding Sources Accomplishments 17 TWU C.A.R.E.S. HEALTH CENTER 05M CDBG S 10,000 565 People (General) HOME $ 0 CDAP Provision of primary health care and dental care to low Health Services / ESG $ 0 income medically underserved persons. Nursing graduates 570.201(e) HOPWA $ 0 practice and receive cli,dcal experience. Funds will be used to SUBTOTAL: $ 10,000 pay for personnel costs for a staff nurse and a dental hygiene PHA funding S 0 student and for medical supplies, Assisted Hsg $ 0 TOTAL: $ 10,000 Prior Year Money: YES Help prevent homelessness? YES Help the homeless? YES Help those with HIV or AIDS? NO CDBG National Objective Citation: 570.208(a)(2) - LOW/MOD LIMITED CLIENTELE BENEFIT Subrecipient: Section 204 Location(s): ADDRESS - 100 S. Ruddell Street, Denton, TX IS RENTAL REHABILITATION PROGRAM 14E CDBG S 50,000 6 Households HOME $ 0 (General) CDC3 Rehabilitation of single-family and duplex rental units Rehab; Publicly or ESG S 0 available to low and moderate income families. Owners of Privately-Owned HOPWA S 0 rental units will be provided with up to 50% of the amount Commercial/Industy SUBTOTAL: S 50,000 necessary to rehabilitate the structure. The first 25% will be a ial / 570,202 PHA funding $ 0 deferred loan. Anything above the 25% will be provided as a Assisted Hs& S 0 3% Interest rate for 10 years. Owners will be required to be TOTAL: S 50,000 Denton residents, have income less than 150% of median income and sign a contract. A lien will be placed on property Prior Year Money: NO g s a for a l0-year period. During that time, owners will be ? $ required to maintain the property and affirmatively market the o C property to low and moderate income households. t W o H Help prevent homelessness? YES Help the homeless? YES t Help those with HIV or AIDS? NO f U) CDBG National Objective Citation: 570.208(a)(3) - LONVINIOD HOUSING BENEFIT Subrecipient: None Location(s): ADDRESS - 4 Target Neighborhoods, Denton, TX Page 13 rve ~n~ f U.S. Department of Housing and Urban Development CPD Consolidated Plan - 1996 Action Plan Listing of Proposed Projects Project ID/ Project Title / Activity Code / Proposed Local Code Description Title / Citation Funding Sources Accomplishments 19 EMERGENCY REPAIR PROGRAM 14A CDBG $ 36,000 12 Households HOME $ 0 (General) CDC7 Program is designed to assist low income families with Rehab; Single-Unit £SG $ 0 emergency repairs. The objective of the program is to make Residential / HOPWA $ 0 emergency repairs. Only emergencies that are a clear and 570.202 SUBTOTAL: $ 36,000 present danger to lives or property will be considered. The PHA funding S 0 maximum amount of assistance is $3,000. The assistance will Assisted Hsg S 0 be in the form of a grant, TOTAL: $ 36,000 Prior Year Money: NO Help prevent homelessness? YES Help the homeless? YES Help those with HIV or AIDS! NO CDBG National Objective Citation: 570.208(a)(3) - LOW/MOD HOUSING BENEFIT Subrecipient: None Location(s): CITY WIDE 20 ULAND & BANNER ST. RECONSTRUCTION 03K CDBG S 53,470 59 People (General) HOME S 0 CDC9 Project consists of reconstructing Uland and Banner Streets. Street ESG $ 0 Both streets will be reconstructed as 20 foot wide streets with Improvements! HOPWA S 0 curbs and gutters. Project will be completed by the 570.201(c) SUBTOTAL: S 53,470 Engineering Department. PHA funding S 0 Assisted Hsg S 0 TOTAL: S 53,470 s o a g Prior Year Money: NO m Help prevent homelessness? NO " z Help the homeless? NO 3 Help those with HIV or AIDS? NO CDBG National Objective Citation: 570.208(a)(1) - LOW/MOD AREA BENEFIT Subrecipient: None Location(s): ADDRESS - Uland and Banner Streets, Denton, TX Page 14 /1 4 ....cs~ ousin U.S. CPD Consoildted and Urban 1996 A tion PlanmPlt Listing of Proposed Projects Proposed Project ID/ Project Title ! Activity Code ! Accomplishrttents Description Title / Citation Funding Sources Local Code 40000 300 People (General) $ Y 0 21 SEQUOIA PARK SIDEWALK REPAIR 03L CDBG HOME 0 CDCC ESG Project consists of repairing 1,248 sgyds. of sidewalk in the Sidewalks ! ESG S 40,OO00 Sequoia Park Subdivision. Project will be completed by the 570.201(c) SUBTOTAL: S 0 Engineering Department. PHA funding S As 0 sisted TOTAL: Hsg S 40,000 Prior Year Money. NO Help prevent homelessness? NO Help the homeless? NO Help those with HIV or AIDS? NO CDBG National Objective Citation: 570.208(ax1) - LOW/MOD AREA BENEFIT Subrecipient: None Location(s): ADDRESS - Sequoia Park Subdivision, Denton, TX 03K CDBG S 53,349 386 People (General) ~ 22 LAKEY STREET REPAVING & DRAINAGE HOME 0 ESG S 0 CDCE This project consists of providing proper drainage culvert for Street 0 Pecan Creek Tributary 4 of crossing at Lakey and a repaving Improvements nts ! SUBTOTAL: S 53,349 process overlay of the entire length of Lakey street. PHA funding S 0 Approximately 5,667 sq. yds. are involved in this project. Assisted Hsg S 0 Culvert construction will be completed prior to asphalt. TOTAL: S 53,349 Project will be completed by the Engineering Department. Prior Year Money: NO : ~y o Help prevent homelessness? NO ? Help the homeless? NO ° Help those with HIV or AIDS? NO 3 CDBG National Objective Citation: 570.208(a)(1) - LOWIMOD AREA BENEFIT Subrecipient: None ADDRESS - Lakey St. (E. Prairie to Morse Street), Denton, TX ? Location(s): D Page 15 a Y r t~ 1 U.S. Department of Housing and Urban Development CPD Consolidated Plan - 19% Action Plan Listing of Proposed Projects Project ID/ Project Title I Activity Code / Proposed Local Code Description Title / Citation Funding Sources Accomplishments 23 SPEED HUMPS 03K CDBG $ 7,500 2,500 People (General) HOME s 0 CDCF This project consists of constructing 5 speed hump: along Street ESG S 0 Ruddell and Morse Streets. The speed bumps will increase Improvements I HOPWA S 0 traffic safety by slowing or quieting traffic on streets with a 570.201(c) SUBTOTAL: $ 7,500 history of motorists traveling at excessive speeds. Project will PHA funding $ 0 be completed by the Engineering Department. Assisted Hse $ TOTAL: s 7,500 Prior Year Money: NO Help prevent homelessness? NO Help the homeless? NO Help those with HIV or AIDS? NO CDBG National Objective Citation: 570.208(ax1) - LOWIMOD AREA BENEFIT Subrecipient: None Location(s): ADDRESS - Morse & Ruddell Streets, Denton, TX 24 SOUTH CENTRAL SIDEWALK PROGRAM 03L DBGE $s 20,000 6,516 People (General) CDCJ This project consists of installing 4' sidewalks to connect up Sidewalks / ESG $ 0 existing walks in South Central Denton. Project is specifically 570.201(c) HOPWA $ 0 to repair, add connector sidewalks, and to generally complete SUBTOTAL: $ 20,000 the sidewalk system in that area. Project will be completed by PHA funding $ 0 the Engineering Department. Assisted Hsg S 0 TOTAL: $ 20,000 Prior Year Money: NO b A Help prevent homelessness? NO a Help the homeless? NO o d Help those with HIV or AIDS? NO 1 CDBG National Objective Citation: 570.208(a)(1) - LOW/MOD AREA BENEFIT 3 Subrecipient: None Location(s): ADDRESS - South Central, Denton, TX 1 ~ Page 16 U.S. Department of Housing and Urban Development CPD Consolidated Plan -1996 Action Plan Listing of Proposed Projects Project ID/ Project Title / Activity Code / Proposed Local Code Description Title / Citation Funding Sources Accomplishments 03K CDBG S 37,100 292 People (General) 25 STROUD & PIERCE REPAVING HOME S 0 0 CDCK This project consists of repaving Stroud Street (from Carroll Street ESG S 0 Blvd. to Elm Street) and Pierce (from Prairie to Maple Street). Improvements J HOPWA $ Projectwill be completed by the Engineering Department. 570.201(c) SUBTOTAL: S 37,100 PHA funding S Assisted HsR $ 0 TOTAL: S 37,100 Prior Year Money: NO Help prevent homelessness? NO Help the homeless? NO Help those with HIV or AIDS? NO CDBG National Objective Citation: 570.208(axl) - LOW/MOD AREA BENEFIT Subrecipient: None Location(s): ADDRESS - Stroud & Pierce Streets, Denton, TX 03 CDBG S 18,528 7 People (General) N VEHICLE 0 S 26 SPA HOME needed to acquire two Public Facilities ESG S 0 CDCM Provision of a portion of funding lift-equipped transportation and Improvements HOPWA S 0 vehicles to be used for the public van syste. DBG funds will leveraged 80°'o Federal (Genera!) J SUBTOTAL: 18,528 S 0 ` Transportation and 13% State Transportation dollars. 570.201(c) PHA funding S 0 Assisted HsR S TOTAL: S 18,528 v s > Prior Year Money: NO m • ~ x Help prevent homelessness? NO 3 ° Help the homeless? NO Help those with HIV or AIDS? NO CDBG National Objective Citation: 510.208(a)(2) - LOW/MOD LIMITED CLIENTELE BENEFIT ' Subrecipient: Section 204 Location(s): CITY WIDE - Y Page 17 i F w'• 1 1 U.S. Department of Housing and Urban Development CPD Consolidated Plan - 1996 Action Plan Listing of Proposed Projects Project ID/ Project Title / Activity Code / Proposed Local Code Description Title / Citation Funding Sources Accomplishments i 27 CAMP SUMMIT 05B CDBG S 3,000 10 People (General) HOME $ 0 CDCR Provision of structured outdoor recreational therapeutic Handicapped ESG $ 0 programs for disabled youth and adults. Funds will be used Services I HOPWA $ 0 to provide a one week camping experience for ten 570.201(e) SUBTOTAL: $ 3,000 underprivileged and disadvantaged disabled individuals PHA funding S 0 during the summer. Assisted Hsg $ TOTAL: S 3,000 Prior Year Money: NO Help prevent homelessness? NO Help the homeless? YES Help those with HIV or AIDS? NO CDBG National Objective Citation: 510.208(a)(2) - LOWIMOD LIMITED CLIENTELE BENEFIT Subrecipient: Section 204 Location(s): ADDRESS - Cooper Canyon Road & FM 407, Argyle, TX 28 NORTH TEXAS EDUCATION & TRAINING 05 CDBG $ 23,682 ? People (General) HOME $ 0 CDC8 Provision of vocational training and ESL classes for the Public Services ESG S 0 Hispanic community. Program participants will be able to (General) I HOPWA S 0 take advantage of a mentoring program that ensures 570.201(e) SUBTOTAL: S 23,682 employment and career training successes. A staff person will PHA funding S 0 serve as a liaison between the participants and employers. Assisted Hsg $ Funds will be used for instructor's salaries and ESL materials. TOTAL: S 23,682 Prior Year Money: NO g Help prevent homelessness? YES 4 C Help the homeless? YES Help those with HIV or AIDS? NO CDBG National Objective Citation: 570108(a)(2) - LOWlMOD LIMITED CLIENTELE BENEFIT r Subrecipient: Section 244 l Location(s): ADDRESS - 117 F. Warren, Denton, TX Page 18 r U.S. Department of Housing and Urban Development CPD Consolidated Plan - 1996 Action Plan Listing of Proposed Projects Project IDI Project Title / Activity Code / Proposed Local Code Description Title / Citation Funding Sources Accomplishments 29 ALTERNATIVE AVENUES 05D CDBG $ 5,754 10 Youth HOME $ 0 CDCT Provision of structured recreational and cultural activities for Youth Services I ESG S 0 at-risk youth (ages 9-14). Program will provide activities for 370.201(e) HOPWA S 0 at-risk children from the King's Kids Day Camp. Funds are SUBTOTAL: $ 5,754 for personnel, supplies, meals and transportation expenses for PHA funding S 0 activities occurring in the D-FW Metroplex. Assisted Hsg S 0 TOTAL: s 5,154 Prior Year Money: NO Help prevent homelessness? NO Help the homeless? YES Help those with HIV or AIDS? NO CDBG National Objective Citation: 570.208(ax2) - LOWIMOD LIMITED CLIENTELE BENEFIT Subrecipient: Section 204 Location(s): ADDRESS - 321 E. McKinney, Denton, TX 30 SPAN (FAIRHAVEN HOMEMAKER SERVICES) 05A CDBG $ 11,000 35 Elderly i HOME S 0 CDCW Provision of homemaker services for Fairhaven residents. Senior Services / ESG S 0 Homemaker services include housekeeping and meals 570.201(e) HOPWA S 0 preparation services. The homemaker services will be SUBTOTAL: $ 11,000 provided to frail and at-risk elderly residents. PHA funding S 0 Assisted Hsg S 0 TOTAL: $ 11,000 o~, o a Prior Year Money: NO a n so r Help prevent homelessness? NO 3 0 Help the homeless? NO Help those with HIV or AIDS? NO CDBG National Objective Citation: 570.208(a)(2) - LOW/MOD LIMITED CLIENTELE BENEFIT O Subrecipient: Section 204 ? ti Location(s): ADDRESS - 2400 N. Bell Ave„ Denton, TX J Page 19 c F Agenda No. c ° C ~iNll 1996 Action Plan for Housing & Community Development Date OTHER COMMUNITY DEVELOPMENT PROJECTS Also, during the 1996-97 grant year, the City of Denton plans to undertake additional activities/programs to address local objectives and strategies using Community Development Block Grant funds and City of Denton General Fund dollars. CDBG FUNDS The City of Denton proposes to continue its efforts to develop a service coordination unit and expand the fair housing program using funds allocated to the administration budget. Activity Name SERVICE COORDINATION UNIT FAIR HOUSING PROGRAM DEVELOPMENT EXPANSION Implementing City of Denton, Community City of Denton, Community Agency Development Office Development Office Program Development of an organization designed Expansion of existing fair housing Description to coordinate local service delivery to program to include additional outreach clients. Organizations may include and training. Program may include a computer linkage to other services at one revision of local organization to meet location. Planning activities will include Federal Fair Housing Act. discussion with providers and clients. CDBG National 570.208(a)(2) - Low/Mod Limited 570.208(axl) - Low/Mod Area Benefit Obj. Citation Clientele Location City-Wide, Denton, TX City-Wide, Denton, TX Proposed More efficient and cost effective service Expanded knowledge of fair housing Accomplishment delivery. Increased number of clients programs by Denton citizens. Decrease served in unreported housin discrimination. GENERAL FUND The Human Services Committee has recommended funding the following human services activities/program. It is recommended that these activities be funded through the Denton's general fund budget. City Council will consider approval of the following recommendations in September 1996. Aging Services: RSVP 7,800 SPAN 26,000 Adult Day Care of North Texas 12,000 Emergency Services: Interfaith Ministries 8,250 Community Food Room 3,500 HOPE, Inc. (30.90 Day Program) 5,000 Y u,h, Children & Family Services: Denton City County Day Nursery 21,000 • Fred Moore Day Nursery School 35,000 Denton Co. Friends of the Family 40,000 • DISD TTR1P 10,000 • North Texas Education & Training 6.318 Total $174,868 Page 20 i ;y r 1996 Action Plan for Housing & Community Development Agenda No. Dale STRATEGIES & PROJECTS/ACTIVITIES The City of Denton's 1996 funds has been allocated to programs and activities that meet objectives stated in ` Denton's five-year strategic plan. Following is the list of objectives in the strategic plan and the proposed projects and activities that will be undertaken to meet those objectives. See page 3 for a description and the amount of funding for the proposed projects and activities listed below. Also, on page 23 is a map that illustrates the locations of the projects/activities in the city of Denton. AFFORDABLE HOUSING STRATEGIES Assistance to Renters Assistance to-First-Time Homebuyers • Fairhaven Retirement Rental Subsidies • Homebuyers Assistance Program Fair Housing Program • Denton Affordable Housing Corp. Rental Rehabilitation Program • Fair Housing Program • Denton Affordable Housing Corporation • HOPE, Inc. (Transitional Housing Program) Assistance to Potentially Homeless & Special Needs Assistance to Home Owners • Fair Housing Program • Fairhaven Retirement Rental Subsidies • Optional Reconstruction Program Homebuyers Assistance Program • Housing Rehabilitation Program • Optional Reconstruction Program • Denton Affordable Housing Corporation • Rental Rehabilitation Program • Emergency Repair Program Denton Affordable Housing Corp. • HOPE, Inc. (Transitional Housing Program) • HOPE, Inc. (Transitional Housing Program) • Fair Housing Program • Emergency Repair Program • SPAN (Fairhaven Homemaker Services) • AIDS Services of Denton County • MHMR (Respite Services) Statistics indicated a high percentage of very low income African-American and Hispanic families have a severe cost burden and housing problems. Along with efforts by the Denton Housing Authority, the City is funding several housing programs designed to increase the supply of affordable housing for owners and renters. The Housing Rehabilitation, Emergency Repair, Optional Reconstruction and Homebuyers Assistance programs will assist low income homeowners. Programs such as HOPE, Inc., MHMR Respite Services, Rental Rehabilitation Program, Fairhaven rental subsidies, and some non-housing programs are funded to provide assistance to low income renters. The Denton Affordable Housing Corporation plans to develop programs to assist both owner and renter households. Special outreach efforts to the African-American and Hispanic communities will continue. HOMELESSNESS STRATEGIES Service Coordination • Service Coordination Unit • Service Coordination Unit Pre% ti Permanent Housing • Denson Affordable }lousing Corp. • Fairhaven Retirement Rental Subsidies • Service Coordination Unit • Optional Reconstruction Program • NIHNIR (Respite Services) • Housing Rehabilitation Program • AIDS Services of Denton County • Homebuyers Assistance Program • HOPE, Inc. (Transitional Housing Program) • Denton Affordable Housing Corp. • SPAN (Fairhaven Homemaker Services) • Service Coordination Unit • North Texas Education & Training HOPE, Inc. (Transitional Housing Program) Transitional Housing Case Management Page 21 q F r 1996 Action Plan for Housin & Conununity Development Apids item Transitional Housin¢ Immediate Shelter 0314 G _ • HOPE, Inc. (Transitional Housing Program) Service Coordination Unit Service Coordination Unit MHMR (Respite Services) • HOPE, Inc. (Transitional Housing Program) HUMAN SERVICES STRATEGIES Additional Resources for Utysnt Needs Promote Self-Sufficiency • Fairhaven Retirement Rental Subsidies • Service Coordination Unit • Optional Reconstruction Program • Housing Rehabilitation Program t • Homebuyers Assistance Program • Optional Reconstruction Program • Housing Rehabilitation Program • Homebuyers Assistance Program • Denton Affordable Housing Corp. Denton Affordable Housing Corporation • Emergency Repair Program • Emergency Repair Program • Rental Rehabilitation Program • HOPE, Inc. (Transitional Housing Program) • North Texas Education & Training • MHMR (Respite Services) • HOPE, Inc. (Transitional Housing Program) • North Texas Education and Training • Adult Day Care of North Texas • Alternative Avenues • TWU C.A.R.E.S. Health Center • Owsley Summer Program • North Texas Community Clinics • King's Kids Day Camp • King's Kids Day Camp • Camp Summit Owsley Summer Program • Alternative Avenues Increased communication & coordination amore • SPAN (Fairhaven Homemaker Services) service and funding oryanizarions • AIDS Services of Denton County Service Coordination Unit • MHMR (Respite Services) Camp Summit Develop a Service Coordinatign Unit • Service Coordination Unit INFRASTRUCTURE STRATEGIES Accessibility for Persons with Disabilities Affecting Health and Safet of Neighborhoods • Sequoia Park Sidewalk Repair Uland & Banner St. Repaving • South Central Sidewalk Program Lakt. Repaving and Drainage • SPAN Life-Equipped Vehicles Speed Humps Project Human Services Facilities Stroud & Pierce Street Repaving • South Central Sidewalk Program • Fred Moore Day Nursery Renovation Sequoia Park Sidewalk Repair ECONOMIC DEVELOPMENT According to the City of Denton's Non Housing Community Development Plan, Economic Development is also a priority for the City of Denton. The objective for the City of Denton in economic development is the creation of a Community Development Corporation to encourage small business development in Denton. The City of Denton has proposed allocating $30,000 in 1996 grant funds to the Denton Community Development Corporation for payment of administration costs and contribution to a loan fund. Local private lending institutions and private and public entities are also participating in the loan fund. The DCDC loan fund will be able to provide gap financing to existing and prospective small businesses in Denton in turo create job for low and moderate income individuals. Page 22 : 1996 Action Plan for Housin & Community Development Date 1996 PROJECTS/ACTIVITIES MAP en n. T 'st r - 13 Oakst _ ti r r - SaotbtoArtyld' ta._ t 1996-97 Projpcis'Activ' ec L Lakey St. Repave & Drainage 10. Sequoia Park Sidewalk Project 2. Sp-,,t-,d Humps - Ruddell & Morse St. 11. Uland & Banner Street Repave 3. Fred Moore Day Nursery Renovations 12. Stroud & Pierce Repaving 4. King's Kids Camp Program 13. DAHC Mockingbird Lane Project 5. Fairhaven Retirement Subs idies/SPAN 14 Camp Summit 6. HOPE, Inc. /AIDS Services 15. NTCC Prenatal Care/North Texas 7. MHMR Respite Services Education & Training 8. Alternative Avenues Program 16. TWU C.A.R.E,S. 9. Owsley Summer Program 17. South Central Sidewalk Program City-Wide 1996-97 Prgjecta/Ac*~ • Administration Homeowner Rehabilitation Prog. • Homebuyers Assistance Program Denton Affordable Housing Corp. • Denton Community Development Corp. Rental Rehabilitation Program • Optional Reconstruction Program Emergency Repair Program SPAN Vehicle Page 23 a 1996 Action Plan for Housing & Community Development Agenda No, 7 Date HOME PROGRAM SPECIFIC REQUIREMENTS The City of Denton, through the Homebuyers Assistance and the Affordable Housing Programs will provide subsidies to low income home buyers. Under each program the maximum subsidy will be $14,900. This amount includes all investment that enables the family to purchase the unit, including any development or construction costs paid from Federal and/or State funding. This sets up a five-year recapture period for all home buyers. The subsidy is provided as a five-yeardeferred, forgivable loan. The borrower agrees to occupy the property as his/her primary residence for no less than five (5) years from the execution date of the promissory note and deed of trust. The borrower must also agree to pay all mortgage payments, taxes and other assessments on the property in a timely manner. In the event the borrower complies with the terms of the promissory note, deed of trust, and the Homebuyers Assistance Program, the City of Denton agrees to release the maker of the note from payment of the loan. Upon the borrower's failure to carry out the agreement and program requirements, then the entire amount of the loan, less one payment for each month after execution of promissory note until the time of said default will be due and payable in full immediately. In the event the borrower sells the property before the end of the five-year period, the following provisions will apply: I. the prorate amount of the City of Denton's investment will be repaid from net proceeds'. The reduction will be based on a monthly pro rata portion of the total loan amount; or 2. under no circumstances will the reduction equal more than the amount of the borrower's down payment, principal payments and any capital improvement investment. Recaptured funds from the Homebuyers Assistance Program will be used to assist other first-time home buyers. Recaptured funds from the Affordable Housing Program, including funds from the initial sale of the property plus repayments from borrowers, will be used to construct additional affordable housing units and provide j subsidies to lo%v income, first-time home buyers for the purchase of those units. There are no other forms of investment that are not described in §92.205(b) by the City of Denton. 'Net proceeds - defined as the sale price minus loan repayment and closing costs. Page 24 r} k 1996 Action Plan for Housing & Community Development Aiands No, Date CERTIFICATIONS In accordance with the applicable statutes and the regulations governing the consolidated plan regulations, the jurisdiction certifies that: Affirmatively Further Fair Housing The jurisdiction will affirmatively further fair housing, which means it will conduct an analysis of impediments to fair housing choice within the jurisdiction, take appropriate actions to overcome the effects of any impediments identified through that analysis, and maintain records reflecting that analysis and actions in this regard. Anti-displacement and Relocation Plan It will comply with the acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and implementing regulations at 49 CFR 24; and it has in effect and is following a residential antidisplacement and relocation assistance plan required under section 104(d) of the Housing and Community Development Act of 1974, as amended, in connection with any activity assisted with funding under the CDBG or HOME programs. Drug Free Workplace It will or will continue to provide a drug-free workplace by: 1. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; 2. Establishing an ongoing drug-free awareness program to inform employees about - (a) The dangers ofdrug abuse in the workplace (b) The grantee's policy of maintaining a drug-free workplace; (c) Any available drug counseling, rehabilitation, and employee assistance programs: and (d) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; 3. Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph 1; 4. Notifying the employee in the statement required by paragraph 1 that, as a condition of employment under the grant, the employee will - (a) Abide by the terms of the statement; and (b) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; 5. Notifying the agency in writing, within ten calendar days after receiving notice under subparagraph 4(b) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the Federal agency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant; 6. Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph 4(b), with respect to any employee who is so convicted - Page 25 k 1946 Action Plan for Housing & Cotmnunit Develo ment AQenda No. Agenda item (a) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1473, as amended; or (b) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or lo-al health, law enforcement, or other appropriate agency; 7. Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs 1, 2, 3, 4, 5 and 6. Anti-Lobbying - To the best of the jurisdiction's knowledge and belief. I • No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement;' 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee ofa Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; and 3. It will require that the language of paragraph (n) of this certification be included in the a«ard documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. Authority of Jurisdiction - The consolidated plan is authorized under State and local law (as applicable) and the jurisdiction possesses the legal authority to carry out the programs for which it is seeking funding, in accordance with applicable HUD regulations. Consistency with Plan The housing activities to be undertaken with CDBG, HOME, ESG, and HOPIVA funds are consistent with the strategic plan. Section 3 - It will comply with section 3 of the Housing and Urban Development Act of 1968, and implementing regulations at 24 CFR Part 135. Signature of Authorizing Official Date TitIe~k f A th0rized Official Page 26 j I tr F 1996 Action Plan for Housing & Cornmuni Development Apsnds No, Specific CDBC Certifications Al ands Item Date L ` The Entitlement Community certifies that: Citizen Participation - It is in full compliance and following a detailed citizen participation plan that satisfies the requirements of 24 CFR 91.105. Community Development Plan - Its consolidated housing and community development plan identifies community development and housing needs and specifies both short-term and long-term community development objectives that provide decent housing, expand economic opportunities primarily for persons of low and moderate income. (See CFR 24 570.2 and CFR 24 part 570.) Following a Plan - It is following a current consolidated plan (or Comprehensive Housing Affordability Strategy) that has been approved by HUD. Use of Funds It has complied with the following criteria: I. Maximum Feasible Priority. With respect to activities expected to be assisted with CDBG funds, it certifies that it has developed its Action Plan so as to give maximum feasible priority to activities which benefit low and moderate income families or aid in the prevention or elimination of slums or blight. The Action Plan may also include activities which the grantee certifies are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community, and other financial resources are not available); 2. Overall Benefit. The aggregate use of CDBG funds including section 108 guaranteed loans during program year(s) 1996, 1996-97 (a period specified by the grantee consisting of one, mo, or three specific consecutive program years), shall principally benefit persons of low and moderate income in a manner that ensures that at least 70 percent of the amount is expended for activities that benefit such persons during the designated period; 3. Scecial Assessments. It will not attempt to recover any capital costs of public improvements assisted with CDBG funds including Section 108 loan guaranteed funds by assessing any amount against properties owned and occupied by persons of low and moderate income, including any fee charged or j assessment made as a condition of obtaining access to such public improvements. i` However, if CDBG funds are used to pay the proportion of a fee or assessment that rciates to the capital costs of public improvements (assisted in part with CDBG funds) financed from other revenue sources, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds. The jurisdiction will not attempt to recover any capital costs of public improvements assisted with CDBG funds, including Section 108, unless CDBG funds are used to pay the proportion of fee or assessment attributable to the capital costs of public improvements financed from other revenue sources. In this case, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds. Also, in the case of properties owned and occupied by moderate-income (not low-income) families, an assessment or charge may be made against the property for public improvements financed by a source other than CDBG funds if the jurisdiction certifies that it lacks CDBG funds to cover the assessment. Excessive Force --11 has adopted and is enforcing: I. A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and Page 27 1996 Action Plan for Housing & Community Development Agenda No. I K-4 2. A policy of enforcing applicable State and local laws against physically barring entrance to or exit from e facility or location which is the subject of such non-violent civil rights demonstrations within its jurisdiction; Compliance With Anti-discrimination Laws - The grant will be conducted and administered in conformity with title VI of the Civil Rights Act of 1964 (42 USC 2000d), the Fair Housing Act (42 USC 3601-3619), and implementing regulations. Lead-Based Paint Its notification, inspection, testing and abatement procedures concerning lead-based paint will comply with the requirements of 24 CFR § 570.608; Compliance with Laws It will comply with applicable laws. Signature of Authorizing Official Date $ick Srehla ActioE City AfanaEer Title of Authorized Official Specific HOME Certifications The HOME participating jurisdiction certifies that: Tenant Based Rental Assistance If the participating jurisdiction intends to provide tenant-based rental assistance: The use of HOME funds for tenant-based rental assistance is an essential element of the participating jurisdiction's consolidated plan for expanding the supply, affordability, and availability of decent, safe, sanitary, and affordable housing. Eligible Activities and Costs It is using and will use HOME funds for eligible activities and costs, as described in 24 CFR § 92.205 through 92.209 and that it is not using and will not use HOME funds for prohibited activities, as described in § 92.214. Appropriate Financial Assistance Before committing any funds to a project, it will evaluate the project in accordance with the guidelines that it adopts for this purpose and will not invest any more HOME funds in combination with other Federal assistance than is necessary to provide affordable housing. Signature of Authorizing Official Date Rick Svehla Acting Manager Title of Authorized Official Fa g e 28 a 1 1996 Action Plan for Iiousinu & Community Development APPENDIX TO CERTIFICATIONS Agenda No. Agenda INSTRUCTIONS CONCERNING LOBBYING AND DRUG-FREE WORKPLACE Dale REQUIREMENTS: A. Lobbying Certifrcation This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. B. 1. By signing and/or submitting this application or grant agreement, the grantee is providing the certification. 2• The certification is a material representation of fact upon which reliance is placed when the agency awards the grant. If it is later determined that the grantee knowingly rendered a false certification, or otherwise violates the requirements of the Drug-Free Workplace Act, HUD, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug-Free Workplace Act. 3. For grantees other than individuals, Alternate 1 applies. (This is the information to which jurisdictions certify). 4. For grantees who are individuals, Alternate II applies. (Not applicable jurisdictions.) 5• Workplaces under grants, for grantees other than individuals, need not be identified on the certification. If known, they may be identified in the grant application. If the grantee does not identify the workplaces at the time of application, or upon award, if there is no application, the grantee must keep the identity of the workplace(s) on file in its office and make the information available for Federal inspection. Failure to identify all known workplaces constitutes a violation of the grantee's drug-free workplace requirements. 6. Workplace identifications must include the actual address of buildings (or parts of buildings) or other sites where work under the grant takes place. Categorical descriptions may be used (e.g., all vehicles of a mass transit authority cr State highway department while in operation, State employees in each local unemployment office, performers in concert hails or radio stations). 7• If the workplace identified to the agency changes during the performance of the grant, the grantee shall inform the agency of the change(s), if it previously identified the workplaces in question (see paragraph five), g• The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance (Street address, city, county, state, zip code) Com--m ' Development Office, 100 West Oak Suite 208 Denton Ciryand %=1} Texas 76201 age 9 4 F 1996 Action Plan for Housing & Communi Development Agando No. ' 01 to Check _ if there are workplaces on file that are not identified here; The certification with regard to the drug-free workplace required by 24 CFR part 24, subpart F. 9. Definitions of terms in the Nonprocurement Suspension and Debarment common rule and Drug- Free Workplace common rule apply to this certification. Grantees' attention is called, in particular, to the following definitions from these rules: "Controlled substance" means a controlled substance in Schedules I through V of the Controlled Substances Act (21 U.S.C. 812) and as further defined by regulation (21 CFR 1308.11 through 1308.15); "Conviction" means a finding of guilt (including a plea of nolo contendere) or imposition of sentence, or both, by any judicial body charged with the responsibility to determine violations of the Federal or State criminal drug statutes; "Criminal drug statute" means a Federal or non-Federal criminal statute involving the manufacture, distribution, dispensing, use, or possession of any controlled substance; "Employee" means the employee of a grantee directly engaged in the performance of work under a grant, including: (i) All "direct charge" employees; (ii) all "indirect charge" employees unless their impact or involvement is insignificant to the performance of the grant; and (iii) temporary personnel and consultants who are directly engaged in the performance of work under the grant and who are on the grantee's payroll. Ibis definition does not include workers not on the payroll of the grantee (e.g., volunteers, even if used to meet a matching requirement; consultants or independent contractors not on the grantee's payroll; or employees of subrecipients or subcontractors in covered workplaces). F age _ 1 ugai JV M 'il bC~ I Q ATTACMIDIT A APPLICATION FOR OWE Appmvel Re, 034g.00 ! OAT! $Ya-:T AppGcye WwtAw FEDERAL ASSISTANCE 06101196 6 1. TYPE OF SUBMIS=N: 2. DATE AECEIVED BY STATE Appkappy PMAPOF abw Sbla / n ~ cm,wUim ~ Agenda Item ❑Cmetnxlun NWmCV4ftjdim l DATE RECENED BY FEDERAL AGENCY Fy+.M ® ❑ Nmtmemadim , , Lepaf Name: City of Denton °a+Ip^a1 fpv+ Community Development office I AaAnee Wy, oouny, abb, and rrAroeeJ: 215 East McKinney Street tl+u eWPkkM;cnn(9*eerve owe) to be 00n1+dMmm+nr knvlvky Denton rx 76201- Barbara Ross, IAdministrator 1 (817) 383-7726 S. EMPLOYER ID NUMB 7 5 6 Q Q 5 1 4 7. TYPE OFAPPLICANT.(,ntw pP,ePri+h,,yp+,,~Dy7 A Sob H k+la,yeperye,y School DiaIrid L TYPE OF APPl1CATxNhI: C tahnq L Slat* ConLWya hetiMpon of LGpnr L." O01 J. PHvata U""lly ❑ 1,er ® Cwbx* m ❑ E Ente•e at b L krBvi of Aevieim F. kilemmcip+l M. Prole aen' F Revf,im. enter 0. Specal Diekq R 9 Ian +Ppapiale Ntlr{e)tiDa.(esJ~ El ~($P+=M) A kwoom Award aOeaeaea A*&,d ❑ D. Deoaaea Dhrati0n C. kv»aee Ovation OB+x (+PewY) S. NAME OF FEDERAL AGENCY: ~ V.S. Dept. Of Housing & Urban ID. CATALOG OF FEDERAL DOMESTIC 14 -218 ASSISTANCE NUMBER K DESCRIPME TITLE OF APPLICANT'S PAOJECT. TITLE Comity Development Block Grant Housing rehabilitation, street repaving, sidewalk & drainage improvements, renovation of public facilities, and 11 AREA AFFECTED BY PROJECT(otes Cy hei, tlueo ok provision of public services, economic City of Denton, Texas development, homeownership assistance and dministration. SW Dote ErdiDate nD + APPrcanl eP 08101196 07/31/97 26, 13, 4 26 ~ ~ 26, 13, 4 Federal S 1E.IAPPLICATION SUBJECT TO REVTEWSYSTATE EXECUTNEORDER 12372PROCESS7 1,198,447 00 a YES THIS PREAPPLICAT/ONIAPPLrA71CN WAS MADE AVAILABLE TOTH$ STA7E EKECUTNE ORDER 12372 PROCESS FOR REVIEW ON; D. Appfiaary O 00 DATE a $tm $ 0 00 NO © PROGRAM IS NOT COVERED BY E 0. 12372 d Local S 0 DO a Other ❑ OR PROGRAM HAS NOT BEEN SELECTED SY STATE FOR REVIEW $ 0 00 L ProOrarn kgpne $ 2$,000 00 17. IS THEAPPLICANT DELMOVENT OR ANY FEDERAL DEBT? S. TOTAL S 1,223,447.00 ❑ Yee if Yae; aged, W e.P?W6I on ® No 1S. TO THE BEST OF MY KNOWLEDGE AND BELIEF. ALL DATA IN THIS APPLICA AUTHO"D BY THE GOVERNING SOCY OF THE APPLICANT AND THE APPLICANT V~AROMPPLLY WITH T7RIE ATTACHED ASSURAN E$ IF THE AS$IH7ANCE 13 AWANDED. a. Typed Nle ofAuOh tvd Repreeen0,q Rick Svehla D r'Ib Acting City Manager ( x817) '"566-8307 dS"U ofAuFhmzedRepreeentat,a 1817) r Dab Spnad Prn+oul Eeewne Nat UuDb / / Authorized for Local Reproduction Page 31 P,eI beef by OMS C- Yw ~ 02 1101 R i D. S. Department of Housing and Urban Development Consolidated Plan System AgeAftem SF494 Supporting Document AgenIn reference to submission: Dale Applicant Identifierr state Identifiers Federal Identifiers Contact persons Barbara :.oss, Administrator 027) 383-7726 17. If applicant is delinquent on any Federal debt, attach an explanation: N/A Page 32 Y y i ATTACHIiENT A APPLICATION FOR oMe APpreeal ft oyy 001j L DATE SUBMITTED-. ADDIIrJ11 FEDERAL ASSISTANCE 06101196 1. TYPE Of SUBMISSION: ~ L DATE RECEVED BY STATE Sn1. App"X' I~py ® Conah4pgn Praapplalpw Anon" +m ~ Conouvotm A. DATE RECEIVED BY FEDERAL AGENCY Fed" ❑ Nom-CauWaIon ❑NwCwjh4mon LoW Nam.: City of Denton Community Development Office Addr.aa (P W I>0', county, aeon, AMrlp W*): 215 East McKinney street N~e~~~a°^ ntoM ovw" on mew e,"N Ihu.PPriution (0r...na Code) 1'10 Denton TX 76201- Barbara Ross, Administrator (817) 383-7726 EMPLOYER IDENTIFICAMN NUMBELMML. 7 5 - 6 0 Q 0 5 1 ?'TYPE OF APPLICANT. (eNraPproFr7an 1ef7er wt EOx1 4 A Sm H .nary Sawa o Q( E. ME OF APPUCATION: B_ C~h L SWO Stan C Canned hnihe;en d H'+r Lem C, Municlpy J . Pnvala Untendy mV El D. To`'ntshtp K. Indian Tnba Now ® CoMmVellen El R. con F kdermw L Wrc K+pV M, 0Wrt Or0anir S Rnu;on, "If appegiala Mtta.(q n Eoa(.a), ❑ ❑ G. $patial D'" K Ollvr (Sp") A. horeeiss O Owes,A*wd B. Owoaw Award C Nasaae Duration OVMr pp"): B. NAME OF FEDERAL AGENCY. U.S. Dept. of Housing & Urban 10. CATALOG OF FEDERAL DOMESTIC 14-2 39 ASSISTANCE NUMBER fi. DF9CRIP71YE TITLE OF APPLICANTS PROJECT: T'" HOME Investment Partnership Program assistance, newihousing construction, assistance to CHDO, program 1L AREA AFFECTED BY PROJECT (ask edvnbea&ate+.tJ administration and rental housing City of Denton, Texas subsidies. T snnCate EMWV Date mApprKsyt 08/01/96 07/31/97 26, 13, 4 EP2M 26, 13, q r { e. Fadr.1 S 11.19 APPL!CAPON SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS? 910,000 00 a YES THIS PREAPPLKA710N! MFLlL.1TION WAS MADE AVAILABLE TO THE STATE EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON. e ApplKanl B 0 00 GATE G Stan S Q W 0 NO © PROGRAM IS NOT COVERED BY E 0. 12372 d Leal S Q W ❑ OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW • OMr S 0 00 1Program into,ne 11 3,300 DO 17.19 THE APPLICANT DFUNOUENT ON ANY FEDERAL DEBT? B TOTAL E 413,300 w ❑ Yn R"Yes' IMAM an .,plena on El No It TO tPIE BEST BY T THIS APPLPCAT$OWPREAPPUCA TION ARE TRUE AND THEE OOVERMNG BODY OF THE APPLICANT AND THE APPLICANT WLL COMPLY WITH THE ATTACHED A6 RANES IF THE ASSISTANCE AUTHORIZED IS AWARDED. a Typed Name of A,&4r"d RepreaenlNe Rick Svehla a T94 c T.i.p Ac t ting City Manager (817) 7) 56 66-8307 d. Sq+alure of AulNalr.d Rapne.nnlne a Da:e S~pned Prnpua EdRionl Nd Uaabra Authorized for Local Reproduction Slan4ard Form 121 . (REV 1-0S) Page 33 P.VSeb.d by OMB Cr 'rA-102 x. ti U. S. Department of Housing and Urban Developme t Consolidated Plan System R'penda No. 87424 Supporting Document Agenda Item DO C In reference to submissionr Applicant Idantifierr State Identifiers Federal Identifiers Contact persona Barbara Rosa, Administrator (817) 383-7726 17. If applicant is delinquent on any Federal debt, attach an explanations h - N/A Page 34 v M s r r. 1996 Action Plan for Housing & Comm ity Development AA enaI APPENDIX B Date PUBLIC HEARING MINUTES December 5, 199.5 /City Council Chambers Room A public hearing was held during the regularly scheduled city council meeting. Four individuals made specific comments. The following is a summary of the comments: Nancy Boorman of Lake Forest Good Samaritan Village stated that they had 180 residents including a 60-bed health care facility. She stated that several of the roofs need repair/replacement. Ms. Boorman also noted that they were having drainage problems and their Lake was in danger of dying. She asked for support for these projects. Ronnie Fannin spoke in support of City County Day Nursery. He stated that the City should continue to support funding for programs like the nursery. Rudy Rodriguez represented LULAC. Nis. Rodriguez stated that recent immigrants who speak Spanish as their primary language need additional services. He stated that a meeting was held in Southeast Denton. Approximately 45 periods attended the meeting. The needs mentioned were: 1) bilingual 911 operators; 2) an increase in the number of bilingual fire and police personnel; 3) more bilingual personnel at MLK and the activities provided at the center and; 4) speed bumps on Ruddell in front of Phoenix with "reduce speed" signs. Dick Waters also spoke in favor of funding for Denton City County Day nursery. He stated that the City should support the nursery and its program. PUBLIC HEARING MINUTES December 11, 1996 / Martin Luther King, Jr. Recreation Center The public hearing began at approximately 7:00 p.m.. Ms. Ross gave a brief explanation of the purpose of the public hearing and what activities are eligible under the CDBG and HOME programs. Ms. Ross explained that Ms. Rodriguez-Garcia would be providing all information in Spanish and taking any comments made in Spanish. Ms. Ross and Ms. Rodriguez-Garcia invited comments from those in attendance. Carl Young stated that he felt a program should be funded that provided assistance to owners of rental property. He also stated that Fred Moore park needed an activity stage that this should be a CDBG-funded project. Rosemary Rodriguez indicated that she would also be helping with Spanish translations. Ms. Ruth Orozco stated that a large number of Hispanic citizens felt that the Locust St. workers needed some assistance And a center with resources. She specifically mentioned help for those who have dropped out of school, information on what to do in case of an accident and sharing of information on domestic violence. Ms. Orozco's comments generated applause from the attendees. Jesus Orozco also stated that there was a need for an assistance center. There is a need for recreational activities for non-English speaking persons. The citizens added that many Latinos do not go to existing centers because the staff members cannot speak Spanish. He added that the center should have books in Spanish. Another citizen stated that the City parks need more lights especially at the Civic Center and McKenna Park. i=age 35 Y { V r 1446 Action Plan for Housing & Community Development Ms. Cristobal Orozco stated that a low income medical clinic for adults is needed. Marian Hamilton, Denton Housing Authority, and Rosemary Goodyear, TWU CARES, explained that services were available to adults at the TWU CARES clinic. Dr. Goodyear then discussed the need to expand TWU CARES. She stated they needed to have more space for their programs. The additional space and another nurse practitioner will allow the clinic to serve more people. Dr. Goodyear noted that TWU would be asking for funding in conjunction with the Police Department and the Denton Housing Authority. Marian Hamilton spoke of Dr. Goodyear's comments. Ms. Hamilton noted the quality of care that is provided at TWU CARES. She noted that the clinic is sometimes the only source of care for the working poor. Ms. Hamilton stated that DHA would donate the land for the center. Reverend Kenneth Davis noted that additional low income child care is needed in the community. He stated that the waiting lists for child care is long and that St. Andrew's Church of God in Christ has property that could be used for a center. He will be requesting funds for the building. Jane Provo, Executive Director of the Denton Affordable Housing Corporation, stated that their goal was good housing at an affordable price. Linnie McAdams, Chair of the DAHC board, review DAHC's activities. She statcd that they were about to purchase some rental units and accept a donation of land. The land will be used to construct affordable housing. Another citizen stated that she supported multi cultural education, The new facility should feature cultural diversity. She noted that cultural diversity would promote unity in the community. Willie Hudspeth commented that an amphitheater is needed in Fred Moore Park. About $45,000 is needed to build the facility. It would be used for the Juneteeth celebration and other activities in the park. A citizen noted that judges need to read charges in Spanish. Ms. Hamilton stated that often translation services are provided on a volunteer basis. She stated that perhaps some sort of pool of volunteers translations would be developed to service this need. Rosemary Rodriguez said that the same people get requests to translate over and over again. Those people are not able to provide all necessary translation services. Another citizen stated that funds for home repairs were very much needed. A comment was made that scholarship need to be made available so that low income children can participate in community activities. The citizen also stated that is very difficult for a Spanish-speaking person to participate in PARD recreational activity if they are not offered in Spanish. Reverend Sims stated that the Vision Denton group had done an excellent job. lie added the projects such as places to walk, bicycle lanes for children, landscaping, etc. should be funded. Ms. Louise Cochran asked if funds would continue to be available for housing rehabilitation. Ms. Ross stated that currently funds are available. However, she noted that citizens may want to contact their members of Congress to let them know how important the CDBG and HOME programs are to the Denton community. Carl Young stated that he wished to speak on behalf of Reverend Davis' proposal for child care facility. He also noted that there should be a place available for people who want to get jobs. Air. Young also stated that Denton has shortage of low income day care. Page 36 V f' 1 996 Action Plan for Housing & Contmuni Develo ment im cc,) A6t;nda Mo. Mce pen i em Ms. Belmarez stated that the Service Employment Redevelopment agency provided traerriing fn child care, etc. SER is a learning center. Th ey arc job placement specialists. Several members of the Hispania community raised their hands in favor of the recommendation. Ms. Belmarez added that some of the same services offered by the Service Employment Redevelopment agency are needed in Denton so, the leaming resource center is a great idea. Another citizen also mentioned the need for vocational training. Martha Garcia stated that karate, tumbling and added that flyers and brochures offered by PARR should be translated pinto Spanish bilingual atmosphere. She Susan Stone of Kids Unlimited stated that her organization provides activities for children 4-12 at the MLK center on Saturday mornings. She will be requesting funding for these activities. Mike Jez, Executive Director for Emergency Services, stated that perhaps the IsfLK Center could be expanded to provide additional services. A citizen stated that there should be more support for youth and persons without high school diplomas. Mr. Hudspeth commented that he felt more members of the committees should be present. He felt that they needed to be at the hearings to make informed decisions regarding the program dollars. Ms. Ross stated that some members were here. Others, attended the first public hearing or watched it on television. She added that members are provided with copies of the minutes from all public hearing; and copies of any citizen comments provided by other means. Ms. Rodriguez asked if this could be discussed at the end of the hearing. She noted that many of the people at the hearing had children and needed to return home. Ms. Ross asked for additional comments. There were none. Some attendees left at this time. The discussion concerning committee members attendance at hearings continued for a brief period. The public hearing ended at approximately 8:45 p.m.. PUBLIC COMMENTS ON THE USE OF FEDERAL FUNDS Comments were also received by telephone or by mail on the use of federal funds for the upcoming program year 1996-97. The following is a summary of those comments: Sylvia Wright stated that the Housing Rehabilitation Program is a wonderful program. It was able to assist her with fixing up her house at a time in her life that she should not afford it. She slated that federal funds should continue to be used to fund the Housing Rehabilitation Program. John Azle stated that he would like the city to consider funding an emergency repair program. The Housing Rehabilitation Program currently has a long waiting list and is not able to assist those individuals during an emergency situation. According to Richard Godoy of Communities in School, Inc, federal funds should continue to support and fund programs that focus on supporting and helping the entire family. Some specific programs Ms. Godoy mentioned were at-risk youth programs, pre-employment training, empowerment programs, cultural diversity programs and after school programs. Page J7 Page ! 4 r i 1996 Action Plan for Housin & Comma ni Development agenda No. ffiw~ Rev. Reginald Logan, Sr. at Saint Emmanuel Missions Baptist Church Date f that had bewrote that he knows several been helped by the Housing Rehabilitation, Optional Reconstruction, Homebuyers Assistance and theals Demolition Programs. Rev. Logan stated that the assistance was an answer to prayers and strop I programs continue receiving fund 8 y urge th at the ing. g ndRosemary Goodyear, Director of TWU CARES, wrote to request that the city consider allocating a portion of funding for capital improvements. TWU CARES provides health care services, free or at a minimal costs, to the medically underserved. Ms. Goodyear stated that the growth of the population currently being serviced has made operating within the existing facility virtually impossible. 30-DAY COMMENT PERIOD After the Action Plan was drafted, advertisements were placed in Denton Record Chronicle summarizing the plan and announcing to the public the process for submitting comments to the City of Denton. According to the City of Denton's Citizen Participation Plan, all comments will be considered and a response will be given for all comments. The following is a summary of those comments and responses: Commenb, The Community Development Office received a variety of comments on the 1996 Action Plan. Twenty comments and a petition with 81 names were received in support of "Proyecto Amistad." According to the comments, "Proyecto Amistad" is designed to improve city services to Latino residents in Southeast Denton. This request included hiring a bilingual/bicultural Latino liaison person. Many comments stated an urgent need for "Proyecto Amistad." Two comments received indicated a need for after school care programs, especially at-risk after school care programs to assist the children with school work and gang prevention. Another comment received indicated a need for employment services for non-English speaking citizens and ESL classes. Two comments were also received on homeownership. The comments indicated a dream of owning a home and needing assistance meeting than need. Rest "Proyecto Amistad" - Human Services Committee recommendations will include a strong statement recommending funding of "Proyecto Amistad" from the general fund. Members felt that local funds would be more appropriate for this activity. After School Care - After School care programs are currently available. These included an on-site program designed for at-risk children. Scholarships are available for the after school programs. Homeownership - Both the City of Denton and the Denton Affordable Housing Corporation have home ownership programs available. Employment - Funding has been recommended for a job training program that includes ESL classes and career guidance. Participants will have access to a broad spectrum of employment services through the program. No modifications were made to the 1996 Action Plan as a result of the comments received. Page 38 F 1996 Action Plan for Housing & Community Develo ment Apenda No. APPENDIX C COMMUNITY DEVELOPMENT FUNDING SURVEY RESULTS A Community Development Funding Survey was handed out at both public hearings. The Purpose of the survey was determine how the citizens of Denton would like the 1996-97 federal funds spent. The following results are based on 15 respondents. 1. Activities citizens felt were important and should be funded if possible. Affordable Housing Development 10 Drainage Improvements Assistance to New Home Buyers 8 Demolition of Substandard Bldgs. 2 Social Services 7 Park Land Acquisition Park Improvements 6 Sidewalk Construction or Repair 2 Public Transportation Improvements 6 Street Improvements Housing Rehabilitation 6 Removal of Barriers for Persons w/ 2 Economic Development 5 Disabilities I 2. Housing activities citizens felt were important and should be funded. Emergency Housing Assistance 10 Reconstruction of Severely Sub- Home Buyer Assistance 9 standard Housing 6 Rental Asst for Low Income Persons 8 New Housing Construction Rehabilitation of Substandard Housing 7 3 8 Transitional Housing 2 3. Parks activities citizens felt were important and should be funded. Construction of Activity Stage/ New Playground Equipment 5 Performance Area 7 Basketbalb Tennis Court Improvements 4 Construction of New Recreation Land Acquisition Center Facilities I Recreation Center Improvements G Landscaping 1 4. Social Services activities citizens felt were needed in the community. After School Care 12 Domestic Violence Services Child Care I1 Hcalth/Medical Care 7 Programs for Troubled Youth 10 Services for the Disabled 7 Homeless Services 9 Elderly Homemaker Services 6 AIDS Services 8 Elderly Meals Programs 55 Page 39 v f l OFFICIAL MINUTES . COMMUNITY DEVELOPMENT ADVISORY COMMITl~,'' M FEBRUARY 5, 1996 - 5:30P.M. AQends m C CIVIL DEFENSE ROOM - CITY HALO"' Members Present: Larry Bailey, Roberta Donsbach, Peggy Fox, Ann Hatch, James McDade, Lisa Polack and Jean Ellen Rogers Members Absent Without Notification: Nathaniel Johnson and Dorothy Martinez Staff Present: Barbara Ross, Luisa Rodriguez-Garcia, Alma Espino and Derrick Collins i Meeting was called to order by Mr. McDade at 5:30p.m. APPROVAL OF MINUTES FOR THE NOVEMBER 15, 1995 MEETING Mr. McDade asked if there were any corrections. No corrections were noted. Ms. Polack made a motion to approve the minutes of November 15, 1995. Ms. Hatch seconded the motion. The committee voted in favor of approving the minutes. PRESENTATIONS OF REQUESTS FOR FUNDING Community Development Corporation - Mark Eider & Carolyn Birkhead - Requesting: $44,666.00 Ms. Birkhead began by given some background of the Community Development Corporation. They have been working on a project through Small Business Advisory Board. A partnership program with the United States Small Business Administration. The thrust of the program is economic development. One of the strongest tools for economic development, across the nation, has been Community Development Corporations, where a pool of local and private contributors will offer funds for small businesses. The Community Development Corporation began three to four years ago and was approached from different angles. To receive participation from the community, the Community Development Corporation had to begin with the City Last year, a presentation was made, and the Community Development Advisory Committee allocated funds to the Community Development Corporation. The Corporation has been working hard to get the Community Development Corporation up and running. The Corporation has received several commitments from banks and several verbal commitments from other banks. A survey was completed of bankers and small business owners regarding the needs of small businesses. The overwhelming answer was funding and training. The Community Development Corporation will provide an academy to train potential small business owners. Before any potential small business owner can apply for a loan they must go through training. Mr. Elder added that the funding provided is bridge funding. The full business loan will be provided by the bank. Most persons applying for a small business loan do not get started because they only have 90% needed to get started. The Community Development Corporation will provide a loan to bridge the financing. The Community Development Corporation will be run by a board of directors and have a part time executive director. The articles and by laws of the Community Development Corporation are being looked at by the attorneys. Y 5 6 e i I I OFFICIAL MINUTES CDAC MEETING - 02/05/96 Agenda No. xJ PAGE 2 Agenda Item J Data] Ms. Birkhead asked if there were any questions. Ms. Rogers asked if the budget was for the 1997 fiscal year. Mr. Elder stated that yes it was from July 1996 to July 1997. Ms. Rogers asked why the Community Development Corporation budget form stated $40,500 but the request was for $44,666. Ms. Birkhead replied that a portion is being asked for a contribution into the loan pool. Mr. Donsbach asked for a brief history of the organization. Ms. Birkhead stated that eight years ago the city and local leaders needed an organization to nurture small business. They met and investigated programs and avenues and decided that Community Development Corporation was what they were looking for. Ms. Polack asked how the Community Development Corporation planned to address helping minorities and women. Ms. Birkhead stated that the funds provided by the Community Development Advisory Committee must be used to assist low/mod areas or to hire low/mod persons. Fairhaven Retirement Center - Cheryl Harding - Requesting: $15,180 (Rental Subsidies) - $24,440 (Building Improvements) Rental Subsidies: The first request is for continuation of rental subsidies received last year. The funds being requested are for five current residents and new residents. The average rental assistance amount is $253 a month. No money is being requested for training this year. The grant money would be administered the same as the nine HUD rental subsidies' Fairhaven has been receiving for the past 30 years. Ms. Harding asked if there were any questions. Ms. Rogers asked how much funding was required to fund rental subsidies for the five existing persons from last year. Ms. Harding replied that it would be $12,000 if the amount of funding were to remain the same. Ms. Donsbach asked how the residents paid for their food allowance. Ms. Harding replied that residents pay for their own food allowance. Ms. Donsbach also asked about the ethnic/racial balance at Fairhaven. Ms. Harding stated that it at this time it is still 100% Caucasian, even though they have tried several things to change that. Building Improvements: The second request is for capital improvements to Fairhaven. Fairhaven is being constantly updated and improved. The request for $24,440 would provide for the installation of new flooring in the Dinning Room, Country Store, Laundry Rooms, Trash Collection Rooms and Beauty Shop. The current flooring has been in place for 30 years. The floor is chipping and cracking and requires a great deal of upkeep. There has also been a problem with the floors being very slick due to water, food, chemical, and trash spillage. The request also includes painting of the exterior of the building. Also, office expansion is necessary to better serve our current and potential residents by making the office more accessible. The beauty shop workstations are currently using equipment that is at least 20 years. The workstations are not unattractive, but are no longer up to standard for sanitary issues as regulated by state. Ms. Harding also added that they have a request into the Denton Bet,:,";t League for funding for the Beauty Shop. Ms. Harding asked if there were any questions. Ms. Hatch asked when Ms. Harding would _l OFFICIAL MINUTES Agenda No. CDAC MEETING - 02105/96 AgerCa Item PAGE 3 Date know about the funding from the Denton Benefit League. Ms. Harding stated that it would be in March. Ms. Polack asked if the Beauty Shop could not be privatized and contracted out. Ms. Harding replied that two persons work at the beauty shop. They also work elsewhere. Fairhaven, in return for them charging lower rates, is offering the workstations at no cost. Ms. Rogers asked regarding the sources of funds for Fairhaven. The equipment for the beauty shop is donated. Funds for the whole facility there include residents' payment, HUD subsidies, private donations and a grant from HUD for a coordinator. Ms. Polack asked if Fairhaven has any religious affiliation. Ms. Harding replied that it did not, but several churches are nice enough to pick up residents to attend. Rental Rehabilitation - Barbara Ross - Requesting: $140,000.00 Last year a similar request was made and granted but due to a misunderstanding with the State over $110,000 the program did not happen. Rental housing and the quality of rental housing are not good for low income renters. In a situation, of homeowners versus renters, the renters seem to have the most problems and are also the lowest income people. Housing Authority provides rental subsidies and other organizations provide services to renters but no one provides a way to upgrade substandard units. There is just not enough incentive to owners to upgrade the rental units. This program would provide an incentive. The program would provide some funding in a deferred/forgivable loan and will be targeted to certain neighborhoods in Denton. The targeted areas are more likely to house families instead of students. The program would offer an owner 25% of the cost of the rehabilitation and the amounts per bedroom would be as follows: three bedroom $6,000 - two bedroom $5,000 - one bedroom $4,000. The loan would tie the owner to provide affordable property for the ten-year loan period. If the owner does this and maintains the rental property for ten years then the loan is forgiven. If the owner requires more funding assistance, the program can offer another 25% loan at a 3% interest that must be paid back. Ms. Ross asked if there were any questions. Ms. Donsbach asked how the program can prevent large property owners from exploiting the program. Ms. Ross replied that the program would have guidelines and a test would be set up to show a need. The guidelines could also state that the owner must only be 120% - 150% above the median income. Ms. Rogers asked if there were no city ordinance to make owners of rental property to keep the property up. Ms. Ross replied that yes there is but building codes are not being enforced. Ms. Polack asked what fixing up the property will mean. Ms. Ross replied that it would mean bringing the property up to City Code. A question arose from several members regarding assisting out-of-town owners. Ms. Ross replied that the program is set up to assist the renter not the owner. The point of the program is to get the property upgraded and many owners are going to fix up the rental property without this program. Fred Moore Day Nursery School, Inc. - Cathy Gaskin - Requesting: $31,456.00 The request is for renovations of the school's playground. The playground is unsafe for the children. There is a huge concrete slab from an old building in the playground and the slab is not smooth or safe. Also, the current playground equipment is outdated and unsafe. Some OFFICIAL MINUTES Aceada No. / CDAC MEETING - 02/05/96 PAGE 4 DaAgenlda t I _ Date - equipment has been removed because it is unsafe and nothing has been done to the playground in over 25 years. The project will include removal of the slab and construction of a playground. The removal of the slab and installation of the playground can be done by volunteers but will require professional supervision. The nursery school provides day care at a sliding scale and is the only day care in the Denton that provides infant care also at a sliding scale. The playground will be environmentally friendly and will enhance the aesthetic value of the neighborhood. Also, the Denton Benefit League has provided $7,600 for playground equipment. Ms. Gaskin asked if there were any questions. Ms. Donsbach asked how many children the nursery school is licensed for. Ms. Gaskin replied that it is licensed for up to 70 children. Ms. Polack asked if there are any trees. Ms. Gaskin stated that yes there are and that the equipment is made of wood and pleasing to the environment. Ms. Fox asked when the present renovation is planned to be finished. Ms. Gaskin replied that Phase If that is the second half is starting soon. Ms. Rogers asked what kind of timeline to have everything finished. Ms. Gaskin stated that it depends on who builds it. It could be one to eight weeks. Ms. Rogers asked if the playground would be built with volunteers. Ms. Gaskin replied that with the company she mentioned there are two options - one they can build it - two they can supervise and volunteers can build it. Ms. Polack asked if the. funding of the Denton Benefit League would only apply to the playground equipment. Ms. Gaskin replied that it would go toward purchasing of the playground equipment. North Texas Education and Training Co-Op, Inc. - Lloyd Webb - Requesting: $25,000.00 North Texas Education and Training Co-Op, Inc. is a nonprofit that has been around since the early 1970's. The main function of North Texas Education and Training Co-Op, Inc. is training and education of persons to make them more employable. One of goals of the Texas Worforce Commission and North Texas Education and Training Co-Op, Inc. is to develop a one stop shop, which would bring all employment and training programs and other selected human service programs in Denton County together in one location. Last Monday, through a proposal Denton County was accepted as the pilot site for the one stop shop. The site will be located at the Texas Employment Commission Building in the city of Denton. Employment training services and employee services will be combined. Mr. Webb asked if there were any questions. Ms. Polack asked what the scenarios would be.. Ms. Webb stated that there would be three tiers of services. 1) If the person has held a job there are self help videos and group sessions to help. 2) Group Services - which will be assessments and aptitude tests plus exploration workshops. 3) One to one program. This program would offer more help and referrals. Ms. Rogers asked regarding the building. Mr. Webb stated that the TEC is a State-owned building and will continue being a State-owned building. There will be no additions to the building. The building will have resource rooms built within the building, which will allow for privacy when meeting with clients. Ms. Rogers asked what they will do if the committee does not fund them. Mr. Webb answered that they would probably have cubicles, but it is not very private. Privacy is very important because you are asking clients a lot of personal questions. Ms. Fox asked if there would be a summer youth program. Mr. Webb replied that there will be no youth program this summer, the summer X E OFFICIAL MINUTES o CDAC MEETING - 02105196 -e :a No. PAGE 5 Agenda Item Date program has been cut by Congress. Ms. Polack asked for how long will the pilot program be. Mr. Webb stated that the pilot program would be for three years and would be a test case. Emergency Repair Program - Gordon Meredith - Requesting. $36,000.00 Mr. Meredith gave a brief presentation on the Emergency Repair Program. The Homeowner Rehabilitation program has a long waiting list and cannot address emergency repairs. p program will address only emergencies that are clear and present danger to life or property. The application process will be quick. The applicant will have to meet the income requirements, which will be 65% of median income. The program will also target certain neighborhoods within the city of Denton. No lien will be placed on the property and there will be no pay back. The amount of assistance will be $3,000 per home. An inspection on the property will be done and the emergency will go out for bid to a list of contractors. Lowest bid from the contractors will win. The program also meets all national criteria. Ms. Rogers asked what the criteria Mr. Meredith had used to develop the program. Mr. Meredith replied that the program is a pilot program so estimations were used. Mr. Meredith did add that about 36 calls per year are received regarding emergencies. The caller is usually referred to the Homeowner Rehabilitation program that has a waiting list. The Community Development Office receives about 36 calls per year. Ms. Polack asked if the program would pay the contractor directly. Mr. Meredith replied it would. Ms. Ross stated that program is being offered to a lower income level of 65% of the median income. Mr. Meredith added that people above this level usually have the resources to take care of an emergency repair. Ms. Hatch asked if there would be a waiting list. Mr. Meredith replied that it would be a first come first serve program, but a waiting list might eventually develop. Ms. Fox asked how the word would get out regarding the program. Mr. Meredith replied that through public notice, but that it would largely be through word of mouth. Ms. Polack asked what the feelings have been for other cities that have the program. Mr. Meredith replied that he had spoken to Dallas and Denison and they have had a very good experience with the program. The City of Denison added that the program has taken a lot of pressure off the Homeowner Rehabilitation program. Mr. Bailey asked if an age group could be targeted to benefit the use more. Ms. Ross stated that she is hesitant to do age limits and that none of the Community Development Office's Programs have age limits. She also added that there might be a question of discrimination. Ms. Donsbach asked what would happen if several people had multiple emergencies. Mr. Meredith replied that they would be referred to other programs. 'Ile meeting was adjourned at 7:43p.m. OFFICIAL MINUTES COMMUNITY DEVELOPMENT ADVISORY COMMITTEE ME A ft lbntlll He FEBRUARY 13, 1996 - 5:30P.M. TOT COMMUNITY DEVELOPMENT OFFICE Abe" tyd! p Members Present: Larry Bailey, Roberta Donsbach, Peggy Fox, Ann Hatch, Nathaniel Johnson, Dorothy Martinez, James McDade, Lisa Polack and Jean Ellen Rogers Staff' Present: Barbara Ross, Luisa Rodriguez-Garcia, Alma Espino and Derrick Collins Meeting was called to order by Ms. Martinez at 5:30p.m. PRESENTATIONS OF REQUESTS FOR FUNDING Engineering Department - Jerry Clark Mr. Clark began by stating that many projects had been submitted and that he would state the projects that were of high priority. Speed Humps - Ruddell & Morse Streets - $79500.00: Speed humps have been mentioned in several community meetings. There have been many complaints that people drive too fast on Ruddell between McKinney Street and Thomas Rivera School. Several concerns have also been mentioned regarding Morse Street down in the MLK area. The amount requested would provide for three to four speed humps. The humps would be used in residential areas and would slow people down to 20m.p.h. Ms. Ross added that several calls have been received from contractors, working on a CDBG project on Morse Street, stating that working on the sidewalks is dangerous because cars come flying down the hill. Ms. Polack asked if a better solution would be sidewalks for Ruddell Street. Mr. Clark replied that there are already sidewalks in the area and that any sidewalks needed is included in the bond election. If the bond election is passed, the sidewalks will be funded. Johnson/Daugherty Drainage - $150,000.00: The amount of $150,000.00 will provide for an underground drainage system on Johnson's street south of Smith and along Daugherty Street. It is a subdivision without any drainage improvements. Flooding occurs up to the homes located in this area. Homeowners have been very tolerant to this day. This small project is badly needed and these types of small projects have a hard time getting into the CIP. Ms. Ross asked what the percentage of homeowners to business owners were in the area. Mr. Clark replied that it was 70% homeowners to 30% business owners. Ms. Rogers asked why the same project as requested last year was $30,000 higher. Mr. Clark replied that engineering has done better cost estimate and as a project is moved up a year the cost comes up each year. Mr. McDade stated a concern regarding the flooding of Robinson Street down past Prairie Street right on Morrison Street. Mr. Clark replied that the project was included in the bond election. Lakey Street Paving & Drainage - $53,349.00: The culverts on Lakey Street are too small and back up water in large storms. The project would } L t. L OFFICIAL, MINUTES Agenda No. CDAC MEETING - 02/13/96 PAGE 2 Agenda Item Date e_~ - G ` allow for repairs, which will carry the culvert on through. When the band election money is designated to the channels drainage improvements can continue to make the drainage function better eventually. Another project request is for Lakey Street Culverts, which can be done at a lesser amount of $30,000. Sequoia Park Sidewalk Repair - $40,000.00: The percentage of low/mod persons is 73.3%, which is low. This is any area that has not had much money designated to it. This area also has many children. It is located by the highway, Mingo and US 380 and sidewalks would make it safer for them to walk on. This project will repair some bad spots and link the sidewalks up so that they can run from a certain point to a certain point. This type of project also does not seem to make it on the CIP. The project would benefit 300 people. Ms. Polack asked how the traffic was in that area. Mr. Clark stated that the traffic in that area is mostly drivers cutting in north of University, which endangers children and recreational walkers. Kent, Wand, Railroad, Branch Paving - $111,700.00: As the committee is well aware, this area has never had any curb and gutter structure. It has very thin streets and this project would actually pave the streets and put in curb and gutter. It is going to make the streets seem narrow but the money is really needs there. The only negative thing is that there are only 50 people in the area. It is a primary access into low income areas. It will help to revitalize the neighborhood. South Central Denton Sidewalk Program - $104,064.75: The program is located between Benard, 135, Bell and Oak Street. This is quite a large project, but if the committee chooses they can put only some money toward it. The program will connect some sidewalks and areas that were never built when this was originally developed. Sidewalks that are in bad shape will be repaired and sidewalks will also be extended to the inner sections and tamps will be put in. It will encourage people to walk and speak to their neighbors. He added that sidewalks are also a community positive investment. Ms. Ross asked if Mr. Clark would list his top priorities. Mr. Clark listed them as follows, Drainage 1) Johnson/Daugherty Drainage 2) Lakey Street Drainage Sidewalks 1) Sequoia Park Sidewalk Repair 2) South Central Denton Sidewalk Program Paving 1) Kent, Uland, Railroad, Branch Paving 2)Stroud & Pierce Repaving Ms. Ross asked how many projects, the Engineering Department, could complete in one year. Mr. Clark replied that they could complete one large project and two to three small projects. Nis. Martinez asked if all six projects (listed above) could be completed in one year. Mr. Clark answered that they could. Mr. Clark added that 1995 projects are being worked on and are almost complete. TWU C.A.R.E.S. - Dr. Rosemary Goodyear - Requesting: $500,000.00 The presentation began with a video regarding TWU C.A.R.E.S. created by Richard Glider. Dr. .l OFFICLAI, M"an-ES CDAC MEETING - 02/13/96 A r,ertda No. PAGE 3 Agenda Item ~ - ~ Date~_- _ C' l_ Goodyear handed out the -1WU C.A.R.E.S. time line and objectives for the request. She stated that TWU C.A.R.E.S. is expanding to provide primary care services. They had been providing lots of promotion maintenance, prevention, education and screening. As of January 1, TWU C.A.R.E.S. is providing primary care services. Due to changes in the legislation that regulates nursing they can now also prescribe medicines. They now have four licensed nurse practitioners, herself and three other faculty members who provide primary care services at the clinic. During the next year they also plan to set up a billing system to bill third party payers. The clinic hopes that in recouping some of the money that they will become more self sufficient than they are right now. In 19950 TWU C.A.R.E.S. saw over 1,000 patients more than in 1994. The space is needed. The facility is also a teaching facility. In the fall of 1995 a nurse practitioner program was started and now has 12 students and they are also providing services at the clinic under faculty Supervision. The new facility could save about $150,000 by seeing patients that would otherwise go the emergency room. Anytime money can be saved, by seeing these patients, it is a savings to the community. Dr. Goodyear continued by discussing the budget for construction of the facility with the committee. Dr. Goodyear did stress that a project director would be needed and is included in the request. The project director would coordinate the application from beginning to end. Dr. Goodyear continued by detailing the equipment that would be needed by the clinic. Dr. Goodyear asked if there were any questions. Ms. Donsbach asked if the site, once built, would have room for expansion. Dr. Goodyear stated that the building planned is small and would have room to expand. Ms. Donsbach asked what kind of arrangement TWU C.A.R.E.S. has with Denton Housing Authority. Dr. Goodyear replied that the property belongs to the Denton Housing Authority and they are leasing it the clinic. Ms. Ross stated that it was her understanding that the property was going to be donated. Dr. Goodyear stated that she was not aware of the property being donated. At this time it is being leased. Mr. McDade added that he had heard that it would be a long lease. Ms. Fox asked if any other funding had been sought. Dr. Goodyear replied that no, but that she is looking into obtaining a partnership with HCA add that she will not have any information Hospital. She d' ;d re ar('in the partnership ti after 1. Ms. Donsbach asked what support the clinic hir gceived from the mediicallcomm nityland medical associations. Dr. Goodyear replied that several doctors and a dentist volunteer their time to the clinic. She also added that when she moved here she attempted to contact the medical associations. She has found no associations. Ms. Ross stated that TWU C.A.R.E.S. was not the only clinic providing indigent medical care. Dr. Goodyear replied that there is also North Texas Community Clinics and County Health Department. North Texas Community Clinics provide prenatal care and pediatric care for Medicaid populations. The County Health Department provides primary care for the indigent. Ms. Ross added that in the past not much duplication of services had occurred. North Texas Community Clinics was providing very specific prenatal and pediatric care and TWU C.A.R.E,S. was providing much education. The fine line. is beginning to blur and, as Dr. Goodyear previously stated, they plan to do primary care, which includes pediatrics care. Ms. Ross asked if Dr. Goodyear could address the issue of duplication of services. Dr. Goodyear replied that it was true that they would be providing pediatric she had heard from patients is that they cannot afford or have the transportation to go to Northat Texas Community Clinic. She had also heard that North Texas Community Clinic is unable to see all the patients. She added that she does not know if this is a duplication or a need. The population of the housing project includes quite a lot of children and TWU C.A.R.E.S. is r OFFICIAL MINUTES CDAC MEETING - 02/13/96 ApPnda Ho. PAGE 4 Apenda Item flats accessible. She also stated that she believes that quality care can not be maintained b hoppi around from facility to facility. Ms. Rogers questioned the difference in personnel costs of tthe different budget sheets submitted. Dr. Goodyear replied that on one she had included the full amount of the whole clinic's personnel needed. The amount of funding requested of the committee for personnel is $50,000. ' American Legion Hall Furniture/Equipment - Parks Department, Ellhu Gillespie -,Requesting: $12,650,00 The request is for furniture and equipment for the American Legion Hall. Once construction is completed, the facility will be used by Senior Citizens, American Legionnaires and rented. Senior Citizens Program will include daily lunch provided by SPAN, lst. Friday Blood Pressure Checks, 3rd. Friday Health Seminars, monthly field trips, various arts and crafts daily, and billiards and various table games daily. The service area for Fred Moore Park in Southeast Denton includes approximately two thousand residents. The Phoenix Apartments also have residents over 55 and within three blocks from the park. The amount requested for furniture is $5,650 and $6,600 for equipment. The furniture will include rectangular tables, chairs, office and reception desks, office chairs, and file cabinets. The equipment will include a refrigerator, billiards table, stereo system, and computer hardware, software and desk top copier. At this time there are no other funds available and no income derived from this project. Move in, into the American Legion hall, is planned around October 1996. Mr. Gillespie asked if there were any questions. Ms. Polack asked if the computer would be for public use. Mr. Gillespie replied that it would not, but would be used to produce a newsletter and be used by staff and SPAN Coordinator. Ms. Donsbach asked if the newsletter is from Parks or the community. Mr. Gillespie replied that it was Park's newsletter but fliers are sent out from the community. Ms. Martinez asked if the advisory committee is made of community people and what their ethnic breakdown was. Mr. Gillespie replied that it was made up of community people, but that at this time it was all African-American. Ms. Martinez stated to Mr. Gillespie that he was not going to see her walk in to a board that was all African-American because she would not feel comfortable. She added that just as Mr. Gillespie would not feel comfortable walking in a similar situation. Mr. Gillespie stated that it was true but that the advisory board has some Hispanics. Ms. Donsbach asked why Mr. Gillespie stated there would be no income derived from the Hall when they would be renting the facility. Mr. Gillespie stated that there would not be much revenue coming in from rental. The money generated would go into the general fund. Ms. Ross stated that any money being generated by the facility must be used for the facility. Ms. Donsbach asked who the furniture and equipment would be property of. Mr. Gillespie replied that it would belong to the city. Ms. Rogers stated that there already was a Senior Center and why is another one being built. Mr. Gillespie replied that he had been to several conferences regarding senior citizens and had discovered a trend of thinking. The trend of thinking is that person turns 65 and suddenly we think that they all think alike. There is a need to recognize that minority senior citizens have specific needs and the center must meet them. In the past the thinking was, one center for everybody. Research by UNT has shown that different cultures do not think alike and that there is diversity in minorities. Hispanic senior citizens for example require more one to one y , F OFFICIAL MINUTES enda No. CDAC MEETING - 02J13/96 PAGE 5 Agenda Item Date contact. There are different needs. Ms. Rogers asked that if by building more senior centers if we just not segregating ourselves. Ms. Donsbach stated that when the Senior Center was built, it was built with the idea that it would be color blind, but the center could not get minorities to come to the center. Ms. Fox added that they have programs at the Probation Department and teams of probationers have attempted by knocking on doors at the Phoenix apartments to attract minorities. It has not worked. Ms. Donsbach asked if there would be outreach workers, Mr. Gillespie stated that he has a request to the Human Services Committee that should address the needs that Ms. Martinez is concerned with. Mr. Bailey asked if this was not a duplication of services. Is this just not dividing when the attempt should be to get senior citizens together. Mr. Gillespie stated that there are different cultures that need to be preserved. There are times that people do need to get together. Mr. Bailey continued by stating that the Denton Senior Center was named to include all. Names like MLK and others set them apart and makes it hard to get together. A lot of funds have gone to the black community and the funds need to be used for the whole community. Mr. Gillespie stated that MLK does not discriminate and a visit to MLK would prove that. He also added that the center says American Legion Hall, which does not signify race, creed or color. Mr. McDade asked if the legionnaires plan to contribute anything to the hall. Mr. Gillespie replied that they do not at this time but hope they will be more active. Fred Moore Park Outdoor Activity Stage • Parks Department, Bob Tickner - Requesting: $95,000.00 There are always lots of celebrations and activities at Fred Moore Park. In the late 1960's the Lions donated a mobile stage for activities at Fred Moore Park. The stage has been used for four to five years and has gotten old and rough. Activities have developed and grown. The Juneteenth Celebration Committee and Advisory Committee have suggested construction of a permanent outdoor stage to accommodate larger groups. The portable stage is 15 x 15 and is big enough for large choirs or dance groups. The stage proposed will be similar to the one at the Civic Center Park. The stage will be large and made of concrete. It will have a sound back drop and lighting i to accommodate day and evening activities. It will have an adequate power source to handle modern, heavy equipment. The major event of the Juneteenth Celebration hosts several performance groups such as church choirs, jazz bands, dance groups that need a stage to perform. The request was made by citizens at the public hearing held at MLK Center on December 11, 1995. The budget includes professional fees for design, specifications and construction management, and construction costs for work to be performed by a contractor. Mr. Tickner asked if there were any questions. Ms. Polack asked if the. Lions had been approached with this request. Mr. Tickner replied that clubs are heavily committed and cannot handle a cost like this. Mr. Bailey asked if construction companies had been approached. Mr. Tickner replied that construction companies do provide time to non-profits but are hesitant to provide services to the City. Mr. Gillespie added that a letter writing had been done to construction companies with no results. Mr. McDade asked how the location for the stage was chosen. Mr. Tickner replied that the site chosen would allow for full usage of the park. It would also distance the stage from other activities and noise. Mr. Hudspeth, citizen, stated his support for the activity stage. He stated that it has been several years of looking for funding. The stage will be used by the community as well as others. r OFFICIAL MINUTES CDAC MEETING - 02/13/96 PAGE 6 46~nda ND. Agenda Item Dale C" Homebuyers Assistance Program - Luisa Rodriguez-Garcia - $1250000.00 The request is for continuation of the Homebuyers Assistance Program. The program is designed to help families and better neighborhoods. The way this is accomplished is by assisting people in becoming homeowners and becoming part of a neighborhood. The program assists with half of the down payment and majority of the closing costs. In order for the applicant to qualify several things are looked at. The applicant must live or work in Denton and their income must not exceed the 80% of the area median income. Applicants must also have not owned a home in the past three years and that they want to purchase home as primary residence for five years. They must also qualify for a mortgage loan. There is also something different with the program. Before a different type of system was used but the system was not producing many homeowners. Now the system has been simplified. A person that is wanting assistance would need to go through a participating lender to see if they qualify for a mortgage loan. If they qualify, and the participating lender sees that they need assistance, they submit the application to the Community Development office. The application is looked at and it is determined if they qualify for assistance. The program also can offer extra financial assistance, called gap financing, which is designed only to help persons of very low income who need the extra financing. Gap financing can offer the potential homeowner a lower monthly payment or can pay toward lowering the interest rate. The house must be located within the city limits of Denton, be less than $65,000 and be in good, sanitary condition. The program is also one of the strategies in the Consolidated Plan to increase affordable housing in Denton by providing opportunities for people to become homeowners. The request of $125,000 will assist 48 families. At this time the program assists four to five families per month. The program also brings money into the city of Denton. The amount requested will leverage $1,700,000 in mortgage loans. Ms. Rodriguez-Garcia asked if there were any questions. Ms. Fox asked how many families had been assisted with the program. Ms. Rodriguez-Garcia replied that last year about seven families were assisted. Since May 1995 the program changed and in a five month period twenty families were assisted. Mr. Bailey asked if after five years the loan was forgiven. Ms. Rodriguez-Garcia stated that a portion of the loan is forgiven every month, by living in the home and after the five years the whole amount is forgiven. Ms. Donsbach asked regarding the Denton Affordable Housing Corporation. Ms. Ross replied that Denton Affordable Housing Corporation has just hired a director and are in the process of setup. Their purpose is to develop affordable housing. Ms. Rodriguez-Garcia also advised the committee regarding the Denton Affordable Housing Program where two houses were built on Windsor. The Homebuyers Assistance Program assisted the buyers with down payment and closing costs. The money paid to build the homes will return to the program of Denton Affordable Housing and will be used to construct other homes. The Homebuyers Assistance Program also has been a little slow in spending money. The federal government took away the ability to use CDBG funding until the budget is passed. The Community Development Office was able to substitute funds and continue the program without interruptions. Homeowner Rehabilitation and Optional Reconstruction Programs - Nancy Baker - Homeowner Rehabilitation $370,000 - Optional Reconstruction $260,000 u OFFICIAL MINUTES CDAC MEETING - 02J13/96 Agenda No. % PAGE 7 Agenda Item Date The Optional Reconstruction Program is rebuilding a home that is non-rehabable because it would cost more to fix it than it would to build them a new one. The home is knocked down and a new home is built on the same property o the same foot print. Also, to become eligible for the Optional Reconstruction Program the homeowner must have gone through the Homeowner Rehabilitation Program first. Mr. McDade asked if a homeowner had a two-bedroom home would the program rebuild a two-bedroom home. Ms. Baker replied that the home is built like for like. The only exception would be if there was a family with two sons and a daughter in a two-bedroom house. The program will allow for a three-bedroom to be built if it is in the budget. Mr. Bailey asked if the home was build on the existing foundation. Ms. Baker stated that what the program states is that the home must be built in the same lot not necessarily the same foundation. In some reconstructed homes, the homeowner has been allowed to live in the home and the new house was constructed behind the existing home. This allowed a savings of relocation costs and funds saved could go toward the construction of the home. After the reconstruction had occurred, the other home was demolished. The Homeowner Rehabilitation and Optional Reconstruction Programs meet all the three national objectives. The assistance is not only beneficial to the family but to the neighborhood. Ms. Baker added that program income from the rehabilitations is being requested to be put back into the program. The total request with program income, for the Homeowner Rehabilitation Program, is $370,000. The Optional Reconstruction program request is for $260,000, which would go into reconstructing five homes. Since 1994, five homes have been reconstructed and 14 have been rehabed. At this time, there are four ongoing projects and seven projects to be signed with the contractors and owners to begin. The money that has not been spent at this time will be spent before the new grant year. At this time, the waiting time for the Homeowner Rehabilitation Program is three years and the waiting list has 115 people on it. Ms. Baker asked if there were any questions. Ms. Rogers asked how many homes are planned to be reconstructed. Ms. Baker replied that there would be five. Ms. Rogers asked if the funding would be spent for this fiscal year before next years funding is received. Ms. Baker replied that all funds should be spent. She added that the funds have already been committed and contracts are due to be signed, so work can begin. The only problem she foresees is that several contractors are very popular so sometimes homeowners must wait for the rehabilitation. Ms. Rogers asked why the amount of program income was being added to the total request. Ms. Baker replied that the committee needs to recommend to City Council to allocate the funds back to the project. Meeting adjourned. x OFFICIAL MINUTES COMMUNITY DEVELOPMENT ADVISORY COMMITTeE1 I C FEBRUARY 21, 1996 - 5:30P.M. gen a ° COMMUNITY DEVELOPMENT OFFICE Aai nda Item ` i Members Present: Larry Bailey, Roberta Donsbach, Peggy Fox, Ann Hatch, Nathaniel Johnson, Dorothy Martinez, James McDade, Lisa Polack and Jean Ellen Rogers Staff Present: Barbara Ross, Luisa Rodriguez-Garcia, Alma Espino and Derrick Collins Meeting was called to order by Ms. Martinez at 5:30p.m. Keep Denton Beautiful Department - Cecile Carson - Requesting: $3,600 (Neighborhood Involvement) - $2,000.00 (Graffiti Removal) Neighborhood Involvement: The Neighborhood Involvement Project has been developed to encourage residents to interact with other neighborhoods residents within the city of Denton. The program has grown to 37 identified areas with neighborhood contacts. There are varying levels of formality but it is mainly grass root groups. They have assisted the neighborhood groups and tried to get more communication, awareness, information and materials. Low/mod areas do not have the time or resources like other neighborhoods. Their goal is to provide assistance and information to existing and new neighborhoods. They would provide a hotline where individuals may discuss complaints or make inquiries about city services. The intern position requested would provide technical assistance, answering questions, providing materials. The intern would be bilingual and make direct contact with neighborhoods. Up to this day there has not been an attempt to organize neighborhoods. This person would be a one to one connection. Ms. Carson asked if there were any questions. Ms. Rogers asked where the intern would be obtained. Ms. Carson replied that the intern would have be a community person and that they would advertise to the local colleges and community groups. Ms. Rogers asked if the intern could volunteer their time instead of being paid. Ms. Carson replied that she has not been able to obtain a student with paying something for their services. Ms. Martinez asked that if at this time they have a bilingual person working with them. Ms. Carson replied that they did not. Ms. Polack asked what the time commitment would be. Ms. Carson replied that the commitment would be from October to May or a two-semester position. Ms. Donsbach stated that she has been a resident of Denia since 1960 and that Ms. Carson and staff have done a great job in that area. Ms. Martinez asked what has been done in the Owsley Addition. Ms. Carson replied that there are the Owsley Coalition and an Apartment Manager Group. She added that she would like to see more of a commitment from the tenants who live in the area. Graffiti Removal: Ms. Carson began by stating that graffiti is a problem that she is often called about. The request is submitted on behalf of the Community Oriented Policing and Keep Denton Beautiful. When graffiti happens they call the Community Improvement Office but unfortunately there are no funds. Paint and supplies are begged and bartered from local stores and they have plenty of a k OFFICIAL MINUTES CDAC MEETING - 02/21/96 agenda No. PAGE 2 9n (104) Agenda Item Date l volunteers to paint. The request is for purchase of paint and rollers. The problem here in Denton is not as extreme as in Dallas or Forth Worth. When graffiti does happen, it has a tendency to attract more graffiti. When an area is painted over, graffiti usually appears in one spot again but if it's painted over it usually does not come back. For example, underneath the bridge on Roberts Street and Bell Ave, the graffiti was painted over and when it appeared again it was taken care of and it has been 10 months since graffiti has appeared. The problem is that when you depend on asking for paint sometimes the paint is not available to paint over the spot immediately and the graffiti returns. Areas in southeast Denton have abandoned houses with graffiti and owners cannot be found. The graffiti on these houses needs to be taken care before this house becomes a target for more graffiti and gang related activities. Ms. Carson asked if there were any questions. Ms. Donsbach asked if like in New York City they could use a paint that would not let the graffiti stick. Ms. Carson replied that the paint has a Teflon surface that allows for paint to be washed off. The problem is that the paint is not accessible. Ms. Fox stated that youth probationers have hours of community service they need to complete and are used to paint over the graffiti. Ms. Carson added that they try to use probationers who will learn from the experience. Ms. Ross asked if the graffiti usually occurs in low/mod areas because CDBG money can only be used in low/mod areas. Ms. Canon replied that yes it did with very rare exceptions. Ms. Ross asked if the graffiti removal program could be designated to low/mod targeted areas. Ms. Carson replied that the program would be limited to targeted areas. Denton Affordable Housing Corporation - Jane Provo - Requesting: $162,882 The corporation was introduced as a nonprofit and was developed by the City through the Community Development Office. Linnie McAdams is the board chairperson. Last June, Ms. Provo was hired as executive director. The corporation is fully activated and was certified as a Community Housing Development Corporation (CHDO) on September 25, 1995. Home funds and a grant from the Denton Housing Corporation have been secured. In the last six to seven months a lot has been accomplished. The corporation has developed a strategic plan. Several activities are included in the request. One is to provide homeownership opportunities to low/mod persons. The corporation was recently approved by HUD to participate in their Single-Family Housing Property Disposition Program where homes on HUD's inventory are made available for sale to eligible participants. Two bids from the corporation were accepted on homes in Denton. The homes are sound but need some renovation. The homes will be sold to first time buyers through the City's Homebuyers Assistance Program. This will be two organizations meeting a goal without stepping on each other. The second part of the request is for the Mockingbird Lane Project. A parcel of land has been donated. The corporation wants to obtain two more pieces of land to build 24 homes. This project will provide many homeownership opportunities. The request also includes funds for basic operating budget which includes a request for an additional staff person. At this time Ms. Provo is the only staff. The person, a program coordinator, would be the additional staff person and would be utilized in several programs. Ms. Provo stated that the full budget for the corporation was not included and proceed to discuss 1995/96 Annual Budget. Ms. Provo asked if there were any questions. Ms. Donsbach asked if it was possible to name of ¢f v 4 F i I OFFICIAL MINUTES / CDAC MEETING - 02/21/96 Agenda No. CO PAGE 3 Agenda Item Date L the person who donated land, Ms. Provo replied that it was the Hallums. Ms. Ross asked what the sale price of the homes to be built in the Mockingbird Project would be. Ms. Provo replied that she was estimating the sale price to be in the high 60 thousands and low 70 thousands. Ms. Rogers asked if the corporation was ever designed to become self sufficient. Ms. Provo replied that the corporation would become more self sufficient but to maximize the good for the community the corporation needs to look toward the community for assistance. Affordable Housing Counseling and Referral - Jane Provo - Requesting: $34,60.00 This is a request that was not foreseen. Since opening the doors of the Denton Affordable Housing Corporation Ms. Provo has seen a need for counseling and referral for people who are living and moving into the community. She has received many calls. The amount requested would enable them to create an inventory of homes and apartments in an affordable range. This would also establish a working relationship with property owners. Over a course of intake, from an individual, the corporation would find out the need and make a referral. Also when a family is needing housing there are usually other problems. The corporation would also offer fair housing counseling for families that have been discriminated against. The request includes a computer and one person to gather the information. The information would be automated and kept up to date by a counselor. Ms. Fox asked if this was not already available in Denton. Ms. Provo stated that it was not available. Ms. Ross stated that the Community Development Office does Fair Housing in the City of Denton. Ms. Martinez asked if one person would be required for the program. Ms. Provo replied that one person would be required full time to set up and maintain the program. Ms. Fox asked if there was any documentation of calls. Ms. Provo replied that she is keeping a file with names, Ms. Martinez asked what the average of calls was. Ms. Provo replied that She receives a flood of calls after an advertisement has occurred regarding the corporation. An average of seven to ten calls a day. Human Services Committee - Sandy Kristoferson - Requesting: $179,767.00 The Human Services Committee is requesting the cap of funds available for human services. The budget for the committee goes up every year, as the amounts of the requests go up. There is very little duplication of services. Agencies interact and tax dollars are very well spent. Since the committee has been very proactive with human services there are not huge areas that are not being addressed. There is a shift in council where human services did not rank very high on the council funding priorities. Human Services did not rank as high as Drainage. There are more organizations asking for funds this year. Historically the funding by the committee is matched dollar for dollar by general fund. Mr. Collins stated that there has been a collaborative effort to utilize dollars. The Denton County Collaborative Committee was developed and is looking into accessing additional funding to maximize dollars. They are also working on network tracking system of client assistance and a referral database, Ms. Kristoferson stated that she serves on the Capital Improvement Committee, The meetings deal with people wanting parks and recreation facilities upgraded and drainage concerns. They are important but this year statements were made 4 J f. OFFICIAL MINUTES agenda No. CDAC MEETING - 02/21/96 agenda Item PAGE 4 date-2~ regarding calling 911 and finding out that no help was available because they do not have anyone that speaks Spanish. The request is from the Parks Department requesting funds for a Spanish speaking person. Ms. Martinez added that this person would be an outreach person for Hispanics. Ms. Kristoferson stated that it will be hard not honor all the requests. She added that there is an extra $60,000 in requests and these are kind of requests that deserve consideration. If the committee does not have the money the committee will have to cut funding elsewhere to fund these types of requests. City Managers Office - Veronica Rolen - Requesting: $18,528.00 The request is the City's match for a Lift-Equipped Vehicle. The City has received a grant from Texas Department of Transportation. The City of Denton is responsible for making a local contribution to project in the amount of $18,528. The CDBG funds will be used as a local match. The city has a contract with SPAN to provide services. SPAN provides several services to the public. Vehicles used belong to SPAN and the vehicles are being used increasingly. There is a need for the City of Denton to purchase vehicles so that SPAN can meet other needs. There are nine vehicles to run the routes. There are several routes in the city of Denton. Ms. Rolen went over the routes and how this routes fall within CDBG targeted areas. In total 69% of stops are located within the target are. The total of 136 stops with 94 stops located within low/mod areas. Ms. Rolen asked if there were any questions. Ms. Polack asked if the vehicle was meeting any other ADA requirements. Ms. Rolen replied that to receive the grant funds, SPAN must in accordance with ADA Impaired Transit Plan. As of last year, SPAN has complied and is in accordance. Ms. Ross asked that due to the student need if the universities had been looked at to participate in financing the transit system. Ms. Rolen replied that they are looking at the universities. The problem is that the UNT needs their equipment. There is also legislation being looked at regarding a portion of student fees being used for transportation. Mr. Bailey asked if the UNT was willing to turn over the vehicles. Ms. Rolen replied that they are not ADA equipped. Ms. Donsbach asked who would maintain the vehicle. Ms. Rolen replied that the City fleet would maintain the vehicle. Ms. Ross stated that there was no income but SPAN does collect fare. Is there a fare structure for low income persons? Ms. Rolen replied that the program was structured for low income, elderly, handicapped and a Medicare persons. Rates charged were as follows: .750 for an adult, .350 for the elderly and Medicare card-carrying persons and .500 for children. Ms. Ross asked where this money goes. Ms. Rolen replied that it goes into the general fund to reduce the amount needed for a local match. Ms. Donsbach asked what social service agencies are using tokens. Ms. Rolen replied that Reach, MHMR, Friends of the Family and State School and others are using the tokens. Tokens are used in lieu of fare and are purchased at a reduced rate. Ms. Goodson, citizen, stated that she would like to comment regarding SPAN. She stated that she believed that the rates charged were high for pickup at the home. The rates are $1.50 one way and $3.00 round trip. She added that she did not understand the charge when workers were being picked up in Gainesville, Cook and Wise County to be transported to Boeing in Corinth. They are only being charged 60 round trip when she is being charged $3.00 for here in Denton. Also, I OFFICIAL MINUTES agenda No. 6 ~(J CDAC MEETING - 02121/96 Agenda Item PAGE 5 Date SPAN presented that they did not have any vehicles, when in fact they have extra vehicles to transport workers and if sick or emergency they have another vehicle. She also commented regarding a survey done by SPAN. She stated that she had not been contacted and many people she had not spoken to had not been contacted. Also, SPAN calls themselves a program for aging needs, there is something wrong she stated. When she needed to go to the doctor in Fort Worth and Dallas, due to injuries caused by the service, she was told it would be $40.00 round trip. She asked how can this be when those workers are being taken quite a distance. Mr. Barley stated that if they have a whole bus full would it be less. Ms. Goodson replied no and that she knows and is ready to go to federal court over this. She added that she has a gentleman with cerebral palsy who if he could come could confirm all she said. Ms. Martinez stated that she would look into it. Ms. Ross stated to the committee that this issue had been brought to the attention of city council and that this committee has no jurisdiction over SPAN services. Meeting adjourned at 7:30p.m. 1 UNOFFICIAL MINUTES COMMUNITY DEVELOPMENT ADVISORY COMMITTEht11~F 0. FEBRUARY 27, 1996 - 5:OOP.M. n a o. COMMUNITY DEVELOPMENT OFFICE OAa' oda Item Members Present: Larry Bailey, Roberta Donsbach, Peggy Fox, Ann Hatch, Nathaniel Johnson, Dorothy Martinez, James McDade, Lisa Polack and Jean Ellen Rogers Staff Present: Barbara Ross, Luisa Rodriguez-Garcia, Alma Espino and Derrick Collins Meeting was called to order by Ms. Martinez at 5:00p.m. Recommendations to City Council Regarding the Use of 1996 CDBG and HOME Funds The committee began by ranking the requests. The committee then proceeded to discuss the requests from the lowest ranked. A decision was made not the fund the following requests: Engineering requests for - Bernard/Sycamore Drainage - Wood Street Drainage - Neff, Norman, Greenlee Street Repave, East Hickory Street Drainage - Lakey Street Culvert - Wainwright Street Paving and Parks and Recreational Department request for American Legion Hall Furniture/Equipment. Denton County Re-Employment Center is requesting $25,000. The request is for improvements to the building, which will house a One-Stop-Shop. Ms. Fox stated a concern about ownership of the building. Ms. Ross stated the center would be required to obtain an assurance that they will have access to the facility for 10 to 15 years if funded. A decision was made to not fund the request. Fairhaven. Inc. is requesting $15,180 in Rental Assistance and $24,440 in capital improvements to the building. Last year Fairhaven received $12,000 for rental subsidies. Ms. Donsbach stated that a recommendation should be made to Fairhaven to be more creative in developing diversity. Ms. Martinez stated that the same issue was brought up last year and nothing had been accomplished. Several recommendations were made to send Ms. Harding a letter advising her to consider other avenues to increase the diversity at Fairhaven. A decision was made to fund rental subsidies at $12,000 with a letter being sent regarding the need for diversity. A decision was made not to fund capital improvements, Homeowner Rehabilitation is requesting $370,300 and the Optional Reconstruction Program is requesting $260,000. Ms. Ross stated that she had spoken to Ms. Baker and that if one of the programs needed to be cut she would prefer it be the Optional Reconstructin Program. Ms. Ross added that if $50,000 were cut from the Optional Reconstruction Program it would only affect one family. If the Homeowner Rehabilitation Program was cut by $50,000 it could affect Y H 11 f ti .Y UNOFFICIAL MINUTES Agenda No. CDAC MINUTES - 02/27/96 Awda,item PAGE 2 Date two families. A decision was made to fund the Homeowner Rehabilitation Program at $370,300 and the Optional Reconstruction Program at $2609000. Denton Affordable Housing Corporation is requesting $162,882. The following is the breakdown for the amount: $20,000 for operating costs, $97,000 for home ownership opportunities and $45,000 for the Mockingbird Project. The committee stated a concern regarding the sale price of the homes being too high. Ms. Ross stated that the sale price of the homes could be stipulated to be under $65,000, which would make homes more affordable. If under $65,000, the homes would also be eligible for the Homebuyer's Assistance Program. The organization was started because HOME encourages entitlement cities to work with a Community Housing Development Organization. Ms. Ross stated that she believes that the organization cannot make it on their own without assistance with operating costs. A decision was made to fund the $20,000 for operating costs and $45,000 for the Mockingbird Project. Neighborhood Involvement is requesting $3,600 for an intern to assist low income areas in creating an association. Ms. Fox stated that an intern is not needed because most low income groups have associations. Ms. Donsbach stated that Community Improvement had done a great job with Denia but that other needs were more pressing. Mr. Bailey added that there are plenty of volunteers and citizens who would be willing to do this job. A decision was made not to fund. Homebuyers Assistance Program is requesting $125,000. Ms. Martinez stated that the program uses all their money and is assisting many families. A decision was made to Homebuyers Assistance Program for the full $125,000.00 fund the 4 ~ Ms. Martinez added a concern regarding requests being made by departments that had not spent all their previous years' money. Ms. Ross stated that she had spoken with Parks Department and Engineering and that Engineering has been very responsive. Engineering will have all their previous years' money spent by next fall. Ms. Ross stated that she would begin to give the co,:;.aittee a status on all the projects before requests are heard. Emergency Repair rog_ram is requesting $36,000. A decision was made to fund the program for the full $36,000. SPAN Lift-Equipaed Vehicle is requesting a 20% match for a State grant in the amount of $18,528. Ms. Donsbach stated that there is a need for the vehicle. A decision was made to fund the vehicle for the full amount of $18,528. Human Services Committee is requesting $179,767. Mr. McDade stated that he had some problems with the Human Services Committee. Ms. Ross stated that the Human Services Committee is a group like the Community Development Advisory Committee. They hear requests and then determine recommendations to city council. The human services agencies are monitored and the committee is advised regarding the agency. The human services receive II J C TQ F UNOFFICIAL MINUTES Agenda No. CDAC MINUTES - 02/27/96 Agenda Item PAGE 3 Date L CDBG funds and general funds to allocate. A decision was made to fund the committee at $175,000. Engineering Department - Speed Humps is requesting $7,500. A decision was made to fund at .17,500. Rental Rehabilitation Program is requesting $140,000. The program is for owners of single family rental units. The amount given will be 25% deferred loan if the amount that owner is assisted with goes above the amount will have to be paid back. The homes must be made available to low income families. A lien will be placed on the property for 10 years. Ms. Ross stated that owner's maximum income will not exceed 150%u of the median income. She added that there is $6,000 in program income that will be used for the program that was not included in request. The program will be advertised and marketed to targeted neighborhoods. A decision was made to fund the program at $44,000. Engineering Department -Kent, Uland, Railroad, Banner Paving is requesting $111,700. Banner is in bad shape. Mr. Bailey asked what the percentage of low/mod. Ms. Ross replied that it was 73% low/mod. Mr. Bailey stated that there are very few homes on Railroad and there is a lot on Uland. Ms. Fox added that the request stated that construction of the whole project could be spread over several years. Banner is very residential. A decision was made to fund Uland for $28,200 and Banner for $25,270. Engineering - Sequoia Park Sidewalk Repair is requesting $40,000. Three hundred individuals will benefit from the project. A decision was made to fund at $40,000. f Engineering - South Central Denton Sidewalk Program is requesting $104,064.75. A decision was made to fund partial for $20,000.00 En neering Department - Lakey Street Paving & Drainage is requesting $53,349. Mr. McDade stated that there is a problem with Lakey flooding. A decision was made to fund Lakey Street Paving & Drainage for $53,349. Engineering Department - Johnson/Daugherty Drainagg is requesting $150,000. Some homes in the area are flooding. Ms. Fox asked if a portion could be funded. Ms. Ross replied that the request requires all or nothing. Ms. Fox asked what will happen if the request is not funded. Ms. Ross replied that they would return with the request next year or have it completed with CIP in five years. A decision was made not to fund but to consider for next year. Engineering Depaptment - Stroud & Pierce Repaving is requesting $37,092.45. There are more people involved. A decision was made to fund at $37,100. ,i F r' UNOFFICIAL MINUTES CDAC MINUTES - 0207/96 Agenda e PAGE 4 A0enda I em Data _ TWU C.A.R.E.S. Nurse Mar,ngd Health Center is requesting $500,000, Ms. Donsbach stated that it appears that TWU C.A.R.E.S. and the North Texas Prenatal Clinic were not in communication and added that having a clinic within walking distance may not be a priority with SPAN transportation services available. Ms. Fox asked how denying their request would affect them. Ms. Ross stated that they would still have the same facility but that they would have to limit the amount of people they see. Ms. Fox stated that it is a big request for one source. Several members stated the same concern that the request was for too much, Ms. Fox stated that the request was half of the money that the committee would be allocating, Ms. Ross stated that if there were money available the committee could have set aside a portion for the building, but that there are just too many requests. Several members stated that the request would have been considered if the funding supplied could have been pall of other funding. Mr. Bailey asked if they could give them money to improve present facility. Ms. Ross replied that there is not much more they can do to the building. A suggestion was made by several members to send a memo advising TWU C.A.R.E.S to look for other funding and that the committee would then consider being part of the funding instead of all of it. A decision was made not to fund the center and to send a letter advising them of the reason. Fred Moore Nurse Pla round Renovations is requesting $31,456. Ms. Martinez stated a concern that Ms. Laskin had to seek funding elsewhere. A decision was made to fund the removal of the concrete slab in the middle of the playground at $13,000. Fred Moore Dav Park Outdoor Activity Stage is requesting $45,000, Ms. Fox stated that the stage would only be used for Juneteenth. Ms. Donsbach stated that there are many other concerns that are more pressing. A decision was made to not fund the stage. Denton Communit Development Cc r oration is requesting $44,666. Ms. Ross stated that the corporation has the participation of five banks and about $140,000 in assets. The reason for the corporation will be to assist small business owners in obtaining a loan. The small business owners will in turn hire low/moderate income persons. It will produce jobs. Each participating bank will have a seat on the board and 113 of the board will be made of the community. A person from the City of Denton is also required. North Central College will provide some courses for the academy. The Chamber of Commerce will not be involved except maybe in in- kind. The corporation is looking toward the committee to fund administration and funds for the loan pool. Ms. Ross added that this is the first time that there has been a chance to participate in economic development and the creation of low/mod jobs. HUD is encouraging and pressuring to find ways to create jobs to help people get out of poverty. A decision was made to fund the loan pool for $20,000 and administration for $10,000. Graffiti Removal is requesting $2,000. Ms. Ross stated that the request can be done from the Demolition money. Affordable Housing Counselin & Referral is requesting $34,600. Ms. Ross advised the committee that the amount would have to come from the human services cap. The amount y F r' UNOFFICIAL MINUTES Agenda No. CDAC MINUTES - 02/27/96 Agenda I em PAGE 5 Oates allocated would need to be less due to the amount already allocated to the Human Services Committee. A decision was made not to fund the counseling and referral program. The following requests were approved for funding by the committee at the following amounts. Agencies Recommended for Funding CDBG HOME Human Services Committee $175,000.00 Engineering: Uland, Branch Paving $53,470.00 Engineering: Sequoia Park Sidewalk Repair $40,000.00 Engineering: Lakey Street Paving & Drainage $53,349.00 Engineering: Speed Humps - Ruddell & Morse Streets $7,500.00 Engineering: South central Denton Sidewalk Program $20,000.00 Engineering: Stroud & Pierce Repaving $37,100.00 Fairhaven Rental Assistance $12,000.00 Span Lift Equipped Vehicles $18,528.00 Homebuyer Assistance Program $90,200.00 $34,800.00 Rental Rehabilitation Program $44,000.00 Emergency Repair Program $36,000.00 Fred Moore Day Nursery Playground Renovation $13,000.00 Homeowner Rehabilitation Program $370,300.00 Optional Reconstruction Program $26%000,00 Denton Affordable Housing Corporation $65,500.00 Denton Community Development Corporation $30,000.00 TOTAL RECOMMENDED $988,447.00 $3729300.00 Meeting adjourned at 7:30p.m. 4 5 F a 1 COMMENTS ON THE CITY OF DENTON'S 1996 ACTION RWA No. FOR HOUSING AND COMMUNITY DEVELOPMENTgoenea Item COMMENT PERIOD APRIL 3 - MAY 3p 1996 Gate L l ~ The City of Denton, Community Development Office received comments on the 1996 Action Plan in various forms: letters, comments, and a petition. 1. The following are written comments received during the 30-day comment period: g4malyB4~tlguez - Denton t e n • This is to request your support of Proyecto Amistad, a project designed to improve city services to Latino residents in Southeast Denton. Specially, I would like to request that the city budget include a line item to support the salary of a bilingual/bicultural Latino liaison person. It should be mentioned that this is the second request for this type of position. The original proposal was submitted to the city in March, 1993. It was not implemented in accordance with the intent of the request. In the meantime the need has become more acute because of the growth in the Hispanic population in our community. Josenha R Red a - Jlivan V-1rer EUI Childhood Center This letter is to support the proposal made by the Latino Task Force "Proyecto Amistad" for the City of Denton to employ a bilingual and bicultural person at MLK. I have been in this community for 26 years and have observed how the Hispanic community has grown. As a social worker I have daily contact with Hispanics that have concerns that are not being addressed and problems that are not being met by the community. These are not being met because many Hispanics in this area are not able to communicate in English. Furthermore, Hispanics have concerns that are not being addressed because there is no one available who understands their language or they may be misunderstcod. Hispanic parents and children in our community don't feel welcomed in some of the city recreational centers. Many have expressed a reed for a safe place where they can meet for social, educational, recreational, and other cultural activities. They have expressed a need for a bilingual person who they can identify with and who is culturally sensitive to them. As leaders of the community we have a responsibility to ensure that our Latino population receive the services and programs to which they are entitled. The future of Denton depends on everyone who lives in Denton. Hispanics are a vital part of Denton and it's future. If the social, educational, recreational and cultural aspects of Hispanics improve, Denton will prosper as a multicultural community. MaAh_ a_rus1& This letter is a request for the City of Denton to hire a bi-lingual/bi-cultural individual of Hispanic orgin for the Martin Luther King Center. It has come to my attention that the need for a person of such caliber is greatly needed in this area. The Hispanic population has exploded in southeast Denton and the needs are increasing daily. In order to serve this part of the community, it is imperative that this position be filled immediately. The needs range from basic welfare needs to assisting the Hispanic population with their civil rights needs. A person of Hispanic origin could not oruy community with them but also empathize with their cultural barriers and traditions. Your immediate attention and support in this urgent matter would be greatly appreciated. I~ 9 l R Y Agenda No, ` Agenda Ilem Martha Urra• I'd like to support the idea of hiring a bilingual ~dl 1 - C employee front desk or at areas where information is given out immediately to the people that visit the Martin Luther King, Jr. Recreation Center. I can personally tell you that our Hispanic population in our community has greatly increased throughout the years, Many people are looking for information but run into the problem of not being able to communicate because of the language barrier, The Marlin Luther King, Jr. Recreation Center is ideal for many things. It offers recreation, various information through out the year and it's also a great place to gather with friends. Unfortunately many people don't know this because of the language barrier. In many cases the people rely on teachers, social workers, co-workers, relatives or they'll come to my office and will ask me. I think it would be great to have someone bilingual available at all time during the day, That way information would always be available. Johr_Cabralec• This statement is written to request your support for the creation of a city social work position, based out of the Martin Luther King, Jr. Recreation Center. As the Eastside Area Coordinator for the Denton Police Department, I come in contact with various members of the Hispanic community, All of them have related concerns about access to city services which this proposed employee could address. Furthermore, the community oriented policing (COPS) program would work in tandem with this social worker in enhancing the qualify of life for these Denton residents. Qttlla Silva - Sulliv n K tiP~ > Chiidnooa PT:P~ I have been a resident of Denton for 26 year's. I have worked with the DISD for fourteen years. I have seen the need for "community services oriented" bilingual -bicultural personnel. I support the proposal made by the Latino Task Force "Proyecto Arnistad" for the City of Denton to employ a bilingual and bicultural person at MLK. Denton is growng, however, the City of Denton is not keeping up with the community needs for Hispanics. We have more Hispanics who have expressed a need for a bilingual person who they can identify with and who is culturally sensitive to them. They need to feel welcomed at MLK, Again, I strongly support "Proyecto Amistad." ~tS~la[d A. U`OdoV - Commut itiPC iT t ti - Communities to Schools program at Denton High School. Ilam am the social w th writing this letterrto give e my support to the city council in hiring a bilingual Hispanic social worker at the MLK Recreation Center. In Denton County, the Hispanic community is rapidly growing, and the needs of this ethnic group are at present, not adequately being met. I believe that the needs of the Hispanic residents living in this part of our city could be better represented and better served if the city hired and individual that is Hispanic, bilingual and has a social work degree. The residents in this area of the city reed to see someone who is in a professional position that is able to communicate with them in their own language (Spanish), someone who is of the same culture (Hispanic), and someone who is knowledgeable about delivering social services that will enhance the quality of life of these individuals living in this area of our city. I have attended several community meetings at the MLK center, and I believe the need for a Hispanic bilingual social worker is not only important, but is desperately needed. I work with a large group of students and their families whose only language is Spanish. They have I~ w d drJen ~ d~ No. Agenda Item expressed an urgent need for Hispanic bilingual social worker who can Mro services for their families that live in this area. 1 respectfully ask that the council seriously consider employing a Hispanic bilingual social worker at the MLK Recreation Center. Yanet Maldonado: I am the mother of four children and the four attend school. It has been difficult for me to be in the United States. I feel sad when they ask about their homework assignments and I cannot help them. I would very much like if you could help by children have a better future. I Mercedez Mummy; I would like it if there were teachers after school for the youth. Because sometimes they cannot be cared for by their parents. They need encouragement so that they don't get bad habits and get involved with gangs. We are willing to cooperate so that their future is better. Marlen Teniente, We need help to find a job. 1 am married and would like to stay in Denton but I find it difficult because I don't know English. I don't have transportation so I can go to study. I need help. Maria Castaneda: I have lived eleven years in Denton. My wish is to have my own home. There was a very important meeting regarding - How to Own a Home. I could not attend, because I was working late. I would like more information on how to own a home. I have five children that I love. I want the best for them. Yaneth C. Rivas: I am the mother of two children. 1 would like an educational place for my children. I worry when I leave with a babysitter, or when I don't have someone to leave them with. I am concerned about them at work. 1 wish there was a special place to leave my children. I would bcwilling to pay. Jun David Hernandez: I would like know about the housing programs here in Denton. I am the parent of a family and want the best for my family. I wish to be a homeowner since I arrived in the U.S. I keep paying rent. I want my own house for my children's welfare. I have five children." ---Need someone to help with immigration information. ---I wish you would give me more information about Proyecto (Arnistad). 1 need to learn English and need to leam a vocation." 2. A list of citizens was submitted to the City of Denton requesting that members of the city council hir:; a person that will be in charge of Hispanic issues. The following are the names on the list: Leonor Saldaila Isabel Pifta Juan Pablo Zendejas Martha Espindola Antonio Pifia AdoTo De la Garza Zuelema Guevara Gdselda Haxcus LidiE De la Garza Maxina Contreras Leticia Diaz Jorge Santana Norma Ross Fabio Contreras Sandra Gonzales r Aotdd'i Jose Sandoval Evelia Loredo Rosa Gd~:7' Maria G. Castillo Maria Elena Hemadez K. Vargas SandraIbarra Jackie Cruzado Elizabeth Alveda Lourdes Pefta Gerardo Jalapa Monia Sanchez Egla G. Valdez Martha Muniz Guadalupe Gurrola Maria Elena Jiames Aurora De Lira Amoldo Olivares Mario E. Aguirre Maria Elena De Lira Noemi Romo Lina Lazaro Yanet Maldonado Fernando Esquivei Juanita Moreira Bertha Montez Arturo Maldonado Martha C. Fragoso Carmen Calderon Rolando Salinas Maritza Sanabria Blanca Cantu Hector Juna Cuevas Maria Mercedes Muftoz Albert Yanez Juana Tenwm Marlen Teniente Alfredo Harez Ada Lila Coronado Maria Sosa Anastacio Torres Bentura Perez Guadalupe Medina Juan Falcdn Teresa Perez Maria C. Castaneda Gilbert Cortez Estela Cortez Yanetha C. Rivas Victoria Hinojosa Jorge Espinosa Juan D. Hernandez Belia Romo Jose Miguel Ricardo Najera David Gurrola Eimelan Lara Dora Gutierrez Narsiso Mendez Veronica Mendoza Sandra Mata Vitiulfa Miguel Maria Silva Graciela Medina L. Arroyo to Amistad: 3. The following comments were received in support of Proyec "So that people many community without problems." "So that our Hispanic youth may have a center for social and cultural activities." "So that we can have access to information in Spanish." "This will be good so that there can be more unite in the Hispanic community." "So that we can communicate well." "I want security." "I want someone to communicate about activities--to explain everything that is being offered (at MLK)" "That the person take time with us; sometimes we don't know English, and the only responses we make are "yes"or "no." "A Hispanic to explain all the activities; to give me all the information that is necessary (at MLK)." "A Hispanic person that can get along with the people." fi rsa. u:~ F A V Agenda No. . Agenda Item Date CITr Of DENWA TEXAS MUNICIPAL BUILDING 215 E. MCKINNEY • DENTON, TEXAS 76201 (817) 566.8200 • DFW METRO 434.2529 MEMORANDUM DATE: May 8, 1996 TO: The Honorable Mayor and Members of City Council f FROM: Kathy DuBose, Executive Director of Finance t SUBJECT: FINANCIAL COMPARISONS I've attached financial year-to-date (6 month) budget comparisons for the General and Utility unds. I've also included explanatory notes for General Fund revenues and expenditures. The Utility financial reports are those presented to the Public Utility Board monthly. The electric utility is presented in adherence with Federal Energy Regulatory Commission accounting guidelines. If you need further information, please let me know. KOV Attachments AFF011AB "Dedicated to Quality Service" L F ~S GENERAL FUND COMPARISON OF REVENUES Ag4aca NP, FOR THE PERIOD ENDING MARCH 31, 1996 Agenda Item OsNo _ CURRENT YEAR REVENUES CURRENTYEAR PERCENT OF YEAR-TO-DATE BUDGET BUDGET REVENUE DESCRIPTION i! t.--314* 1616.1!61 COLLECTED CURRENT YEAR AD VALOREM 6,100,579 8,320,705 96.52% DELINQUENT AD VALOREM 46,424 155,600 31.12% CY- PENALTIESS, INTEREST 14,253 47000 3033% PRIOR-PENALTIES 4:INTEREST 34,182 50,000 68,32% TAX COLLECTION FEES 16,962 37,000 51.25% AD VALOREM TAXES 4,211,310 _5,610,305 $4.04% SALES TAX-1 CENT BASE 3,844,807 7,23905 50.35% SALES TAX -112 CENT/PROP TAX 1,822,404 3,610,803 $0,35% SALES TAX 4,457,211 10,541,104 80.34% FRANCHISE-LONE STAR GAS 275977 292047 9456% FRANCHISE-GTE 0 120,000 006% FRANCHISE-MARCUS CABLE 160,000 320.000 5000% FRANCHISE-WORLD COM 2$,364 0 $00.00% FRANCHISE-TU ELECTRIC 0 57,928 0,00% FRANCHISE-SOLID WASTE 91,842 183863 5000% FRAWCN$SE TARES 441.113 013,460 60A0% MIXED BEVERAGE TAX 39,527 75,000 52.70% BINGO TAX 13,302 30,000 44.64% OTHER TAXES 42,111 104,000 _ "A*% SWIMMING POOL FEES 35 48,500 0.07% CEMETERYFEES 5,185 10,000 S$.85% COMMUNITY BUILDING RENT 17,732 30200 $8,72% AIRPORT FEES 45,035 60,000 5629% REC PROGRAM ACTIVITY FEES 4,445 10325 4306% ATHLETIC. FEES 2,210 7,250 30.48% AMBULANCE SERVICE FEES 205,835 417,150 49.30% WILLIAM SQUARE PARIONG FEES 1,260 12,264 1027% FIRE INSPECTION FEES 0,881 24000 411.17% ENG - CHRO TO BOND FUND 142,361 466,500 30.52% REVENUE FEES _ 433.771 1,104.160 31.21% WARRANTFEES 28,890 60,000 4815% ANIMAL POUND FEES 33,826 62,743 5391% 1 F GENERAL FUND Agenda N0. COMPARISON OF REVENUES Agenda Item FOR THE PERIOD ENDING MARCH 31, 1996 Date CURRENT YEAR REVENUES CURRENT YEAR PERCENT OF YEAR•TO4)ATE BUDGET BUDGET REVENUE DE$CRRT1pN 6 03-314M 10N-1000 COLLECTED ` AUTO POUNO FEES (9,481 31,000 82.78% MOWING LIEN FEES 4,230 12000 3525% POLICE ESCORT 8 GUARD FEES 17,468 23.000 75,05% COURT COST SERVICE FEES 28,507 39,000 8707% ANIMAL CONTROL FINES 2437 7,600 32.76% MUNICIPAL FINES 307,910 710,000 43.37% INSPECTION FINES & FEES 2,099 750 27987% FIRE DEPT FINES 4,824 16,000 30.15% CIVILFINES 6,388 7,000 134.11% UNT POLICE FINES 15,746 34,000 48.31% TWU POLICE FINES 5,879 8,000 73A9% PARKINO FINES 37,611 80,000 47.05% COURTADMIN FEES 148,772 270,000 55,10% ARRESTFEES 34820 75,000 4843% RESTAURANT INSPECTION 114,786 29,220 5080% GROCERY INSPECTION 5053 12700 3979% SWIMMING POOL INSPECTION 0 16,320 0,00% FOOD HANDLER INSPECTION 17,870 50,000 35.74% DAYCARE INSPECTION 3,473 4,140 8389% UNIFORM TRAFFIC 16,521 $7,000 44.65% FALSE ALARM FEES 2,725 8,000 34.06% POOL SCHOOLS 0 1,500 0.0096 FINE$ A FEES 7W,344 1,604,073 47.07% ZONE PERMITS 8 PETITIONS 19107 24500 77.W% WINEIBEER LICENSES 3.47? 7.700 4516% ELEC 3 PLUMBING LICENSES 13,750 19,000 72.37% VITAL STATISTIC"IRTH 8,518 14,000 6084% BUILDING PERMITS 73,529 130,000 5658% TEMP GAS PERMITS 890 2,500 39.60% LOADING ZONES 2,112 2,700 7822% RIGHT-Of-WAY INSPECT FEES 5,417 12000 4514% CURB CUT PERMITS 1,800 4,800 37.50% MOBILE HOME LICENSES 11,029 11,700 64.28% VITAL STATISTICS-DEATH 10,321 21,000 4915% DEVELOPMENT FEES 21,819 45,000 4804% SIGN PERMITS 6,915 15.000 48.10% 2 r< k GENERAL FUND Agenda F1a.I ' Q _ COMPARISON OF REVENUES Agenda Item FOR THE PERIOD ENDING MARCH 31, 1996 Gate CURRENTYEAR REVENUES CURRENT YEAR PERCENT OF YEAR-TO-DATE REVENUE DESCRIPTION ~!J J1J! BUDGET BUDGET 1a!•,!a! COLLECTED SALE OF DOCUMENTS 1,774 PLAN RVW FEES 2'~ 70.98% ' CER7 OCC NEW 20,207 26.000 77.72% 4,340 5,800 49.36% REROOFING FEES 1,140 REINSPECTION FEES 2'~ 39.31% 170 250 S&67% VAR LANCE FILE FEES 470 LANDSCAPE PERMITS ~ 158.87% 360 PARKINO LOT PERMIT ~ 48.15% 1'M 1,500 108.33% FENCE PERMITS 1.500 75.00% MECHANICAL PERMITS 1, 125 4,7090 0 9,000 63.22% MOVING PERMITS 102 DEMOLITION PERMITS ~ 51.00% POOL/HOTTUB/SPA PERMITS 410 300 1 1,500 1,500 1000.00% LICENSES A PERMRS 211,lN 316AN 0111.211% PARKING METER RECEIPTS 11.932 ELECTRIC INSPECTION 2i'~ 58.82% 6,543 15,000 43.M PLUMBING INSPECTION 6,263 OVERTIME INSPECTION 12'Sm 50. 1,496 1'Sm 99.73% 3% INTERESTINCOME 300,567 TRAFFIC/POUCE REPORTS 813'845 48 % 10'~ 27,000 39.5 9% ~ MISCELLANEOUS INCOME 27,357 STREET CUTS 44.020 82.15% 217,171 300000 72,39% CNTY CONTRIBUTION-LIBRARY 67,396 CNTY CONTR-AMBULANCE SERV 414,791 58.71% 102,528 229,859 44.81% i SMALL CITIES CONTR-AMSUL so.we MOWING FEES-ADMINISTATION FEE 3 101'815 X 0% PICK UP ANIMAL CARCASSES 3.60 14,000 29,9 815 2,100 2929% C.I.A. ENGINEERING FEES 1,021 ATTNYLEASE 2'700 37 % Z250 4,500 50 50.0000% MISC. REVENUES l10,37f 1,804,1!0 {3.86% ELECTRICSTREETRENTAL 301.583 ADMIN TRANSFER-ELECTRIC 924,838 11,8Q.276 603.3W $0.00% ROI -ELECTRI11,8Q.276 50.00% 1,180,418 2,380,831 ADMIN TRANSFER-WATER 50.00% 382,975 705,919 50,00% RO1 • WATER 585,815 1,171,230 50.00% 3 Y txxt R GENERAL FUND Aglndo No. COMPARISON OF REVENUES Anend6 Item FOR THE PERIOD ENDING MARCH 31, 1996 Dater ^ - CURRENT YEAR REVENUE6 CURRENT YEAR PERCENT OF YEAR-T04MTE BUDGET BUDGET REVENUE DESCRIPTION _ 0 03-3146 /116.1!16 COLLECTED TRANS-PUBLIC INFORMATION 23,407 48,914 50.00% ADMIN TRANSFER-SANITATION 231,076 462,152 50,00% TRANSFER-ECON DEVELOPMENT 10,000 10,000 100,00% TRANSFER - FIRE RETENTION 55,375 110,750 50,00% TRANSFER-IN SU RANCE FUND 30,000 30,000 10000% TRANSFER-RISK FUND 102,000 102,000 10000% TRANSFER-IMPACT STUDY 0 0 0.00% TRANSFER-REC FUND 15,002 31,204 5000% ADMIN TRANSFER-WASTEWATER 258,213 510,426 50.00% i ROI-WASTEWATER 581,e16 1,183,238 50,00% TRANSFER-MUNI COURT SECUR ITY 12,756 40,000 3190% CONTR - DISD DARE 0 47,758 000% STATEtFEDERAL GRANT 7,000 7,000 100.00% STATESIGNALGRANT 9,146 11,000 8315% CONTR-DISO CROSSING GUARD 21,076 10,188 206,91% TRANGFERS _ 4,712,411 1,211,171 $CA% TOTAL REVENUE 1131f,36~ 32,411,716 p,n% 4 i r Agenda No.? Agenda Item Date GENERAL FUND REVENUES (Year-to-date through March, 19961 e Ad Valorem Taxes Ifiscal year basis) - Current year collections continue to reflect a tax rate adjusted for the one-half ('b 0 cent sales tax increase. e Sales Tax - Although sales tax reflects 50.35% of annual budget collected, current receipts are $122,711 under year-to-date budget estimates. e Franchise Taxes - TU Electric franchise fee payment should be received in September. The franchise fee for WoildCom became effective in the current year. e Revenue Fees - Swimming pool, Athletic and Recreational fees are seasonal. Parking at First State Bank comprises most of the Williams Square parking fees. FSB will be invoiced for the entire year in April. Fire Inspection fees reflect more businesses passing inspection on the Initial (free) inspection. Engineering fees are seasonal and should increase during the final six months of the fiscal year. e Fines and Fees - Auto pound fens reflect a high number of auctions held this year, with the largest occurring in January. Police guard fees reflect the increased security requested by DISD for bell games at the new high school. Court cost services fees reflect a 92.00 increase in some state fees. Due to an increasing trend in the number of tickets written, Denton Municipal fines should increase in future months. Inspection fines are well over the annual budget due to increased construction. Fire department fines are seasonal and traditionally increase in the spring and summer. Civil fines reflect the new procedures in effect for the payment of forfeited bonds. e Licensee and Permits - Permits in the zoning and building areas reflect the tremendous increase in construction activity and other development (i.e., a 100-unit apartment complex, Wal-Mart Superstore, Loew's). Zoning cases have more then doubled since '94-95. Plan review fees are also contingent upon the amount of building activity. Birth certificate revenue reflects a 92.00 fee required by the state. Mobile home licenses are billed annually at the beginning of the year and most of the fees are paid in the first half of the year. e Miscellaneous Revenues - Overtime inspection reflects a tremendous workload Increase in construction projects. Traffic and police reports reflect the new legislation making it more difficult to purchase a report. Due to several spells of bad winter weather, street cuts have Increased greatly as more utility repairs have been required. Mowing-Administration fees should Increase In the spring and summer months. The County contribution for ambulance and the Library reflects payment for the first two quarters of the '95-96 fiscal year. e Transfers - Most transfers are annualized and transferred monthly. The State Signal Grant and DISD DARE contributions are based on actual reimbursement of expenditures. Funds are being transferred to the General Fund from the Municipal Court Security Fund as they become available. "POIoeupg 2 J 6 ro! a.: i F - GENERAL FUND Agenda No, Agenda Item COMPARISON OF EXPENDITURES FOR THE PERIOD ENDING MARCH 31,1996 Date= _C{ CURRENT YEAR ExPE11DRUREi CURRENT YEAR PERCENT OF DEPT YEAR•TO4)ATE BUDGET BUDOET DEPARTMENT NAME CODE _.00313148 1666-70N EXPENDED i GENERAL GOVERNMENT DODO 274,041 574,060 47.74% PUBLIC INFORMATION OFFICE 0001 201778 00,174 43.05% CABLE T. V. 0003 3,883 10.702 10,03% GENERALGOVERMOENT 307,700 063,070 44.41% LEGAL ADMOSSTRATION 0004 230,483 044,109 43.67% MINICIPAL,AIDOE 0003 73,034 21002 34.01% PLANNING ADMINISTRATION 0015 205,257 004,733 47.87% BUILDING INSPECTION 0014 311,162 591,580 5100% MAIN STREET 0016 26,057 86,578 43.40% PLANNII40 621,370 1,282,097 40,76% FINANCE ADMINISTRATION 0020 112,571 220,481 4027% PURCHASING 0021 132,820 270,665 48.07% CUSTOMER SERVICE 0022 406,814 1,001.e24 4050% TREASURY 0023 181,027 376,900 52,25% ACCOUNTING 0024 248,002 525,003 4728% TAX 0025 30,076 63,350 47.00% MUNICIPAL COURT 0026 177,328 301,454 45.30% INTERNALAUDIT 0027 20,634 72,680 4065% BUDGET 0028 40,486 107,205 46.17% FINANCE 1,443,096 3,009,011 40.61% INFORMATION SERVICES 0080 409,643 1,012,688 45.67% ADMINISTRATIVE SERVICES 0061 174,376 327,713 5311% WORMATION SERVICES 110,021 1,344,412 47.74% MUNICIPAL SERVICES/ ECONOMIC DEVELOPMENT 0009 104,709 212,475 49.30% HUMAN RESOURCES 0006 300,712 110,718 51.66% ENVIRONMENTAL HEALTH 0038 73,737 154,874 41T81% ANIMAL CONTROL 0039 151,099 317,117 47.64% ENV610NMENTAL HEALTH 221,438 471,907 47.71% 1 ww Y PN lL:Q K 4 GENERAL FUND Agenda No. COMPARISON OF EXPENDITURES Agenda Item FOR THE PERIOD ENDING MARCH 31,1996 Oates CURREWTVEAR EXPENDITURES CURRENT YEAR PERCENT OF DEPT YEAR-TO-DATE SUMET BUDGET TIEPARTMENT NAME CODE ! DSRiM 1/"•i191 EXPENDED PARKS 6 RECREATIONADMIN 0060 142,885 268,507 53.06% LEISURE SERVICES 0062 $44,561 1,154,624 47.17% PARKMAINTENANCE 0063 601,393 1,460,825 41.17% PARKS 6 RECREATION 1,2",1" 2,194,760 44.66% FACILITIES MANAGEMENT 0002 760,127 1,471,104 67.01% LISRARYADMINISTRATION 0070 125,972 249.620 50.47% SUPPORT SERVICES 0072 176,231 378,608 46.52% ADULT SERVICES 0073 192,206 355,161 51.30% YOUTH SERVICES 0074 110,344 214,145 51.53% DENTON PUBLK) LISRARY41OUTH 0075 118,600 201,636 59.28% LIBRARY 714,3" i.m."1 61.04% ENGINEERING 0010 441,591 1,035,967 42.63% TRANSPORTATION ENGINEERING 0012 224,059 459,532 45.76% STREET PATCHINGXONSTUCTION 0031 1,170,599 1,700,957 66.07% STREET LOWING 0034 206.6" 443,000 47.10% ENGITRAN"TREETS 2A",914 3,719,4" ".14% AEIPORT 0019 N,1" 111,244 47.11% POLICE 0040 3,644,686 7,46111,110 ".04% FIRE ADMINISTRATION 0050 399,073 602.357 49.74% FIRE OPERATIONS 0051 2,009,786 4.424,999 4011% FIRE PREVENTION 0052 115,240 227,8" 50,62% EMERGENCY MEDICAL SERVICE 0053 538,143 1,102,322 49.64% FV% 3,12.2111 1,867,344 47,"% DRAS IAGE 0610 177,114 400,322 44.39% CONTRIBUTIONS TO AGENCIES 015M 111,912 237,728 50.00% MISCELLANEOUSIFINANCE 020M 2821644 110,8" 31.03% MISCELLANEOUS IACCOUNTING 024M 201,443 641,041 31.72% TOTAL EIIPENDITURES 11,Ni,44T I 34,0"3,2031 I 46,09% 2 i' -w~ Agltndd K6. : Agenda Item Date , EXPENDITURES • Cable T.V. - Expenditures reflect a vacancy in Personal services. • Municipal Judge - Expenditures reflect the temporary vacancy of the Municipal Judge position this year. • Park Maintenance - Expenditures reflect vacancies in three full-time positions. • Denton Public Library South - Expenditures reflect the purchase of a security system for the branch library. • Engineering - Expenditures reflect savings due to two vacancies of a long-term nature. • Street Patching/Construction - Expenditures reflect the Increase in street cuts as well as the dryer than normal weather which has allowed construction to proceed through the winter and early spring. • Miscellaneous/Accounting and Finance - The majority of expenditures in these organizations are incurred late in the fiscal year. APfOI IA! i Agdrlda N&ei CITY OF DENTON Apecda~lte STATEMENT OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS - (UNA( .t ELECTRIC OPERATING FUND FOR THE PERIOD ENDED MARCH 31,19% AND 1995 FERC Totals --CODES** March 311 E996 March 31, 1495_ . OPERATING REVENUES: 440 Residential sales S 9,267,634 $ 8,923,712 442 Commercial and industrial sales 14,671,816 15,005,268 444 Public street and highway lighting 227,727 224,482 445 Other sales to public authorities 1,120,454 1,129,767 447 Sales for resale 1,472,533 1,360,110 451 Miscellaneous service 134,877 126,555 454 Rent from electric property 140,493 140,493 456 Other electric 318,943 __21 li050_ Total Operating Revenues 27,354,477 271121 437 OPERATING AND MAINTENANCE EXPENSES: S35 Purchased power 19,685,234 19,507,956 sss Purchased power adjustment (3,133,841) (3,062,038) 500.557 Production 4,061,319 4,250,169 560.573 Transmission 54,528 31,156 $80.598 Distribution 2,025,569 1,815,567 901-905 Customer accounts** 646,746 623,210 907-910 Customer service and informational 117,508 133,622 920-935 Administrative and general** 919,428 840,382 403 Depreciation 1,600,000 1,972,530 406 Payment in lieu of taxes (ROD 1,482,098 1,471,945 58 - - - Total Opisnating Expenses r 7-,441S8 ~ 27,5841499 Operating Income Q" NONOPERATING REVENUES (EXPENSES): 419 Interest income 1,290,702 1,044,310 427 Interest on long-term debt (592,964) (659,169) 431 Interest-customer deposits & other (62,817) (21,217) 426 Donations (171,117) (65,343) 417 Non-utility operations (I45 228) (270,530) Total Nonopewing Revenues 318:576 28,051 Net Income 2141464 (435,011) Add: Depreciation of fixed assets acquired with contributed capital 29,440 29,326 Increase (Decrease) in retained earnings 243,964 S (405,685) MULL reAnot FWzy Onvie p eo emm toed., Admi h r!# r bwdw m pwrd p,eroeer -1- Prepared By Finance G 2Agenda Ho. Agenda Item CITY OF DENTON Date SCHEDULE OF BUDGET VS ACTUAL EXPENSES . (UNAUDITED) ELECTRIC OPERATING FUND. FOR THE PERIOD ENDED MARCH 31, 1996 FERC CODES* Plant Operation Expenses Expenses i (Plant) ELECTRIC PLANT IN SERVICE: 310.346 Production plant S 57,401 $ 390-359 Transmission ptaru 64,618 36(1-373 Distribution pia .t 1,451,409 389.399 General plant 163,906 Total Electric Plant 1,737-J3- . (OPWA09n) (Maintenance) POWER PRODUCTION EXPENSES: 500.507 510.514 Steam power generation 731.807 501 Fuel 2,550,741 535-54d 541.545 Hydraulic power generation 26,395 546-530 $51-554 Other power generation 555 Purchased power 19,685,234 556.557 Other production expenses Total Production Expenses 221994,177 $60567 568-573 1 RANSMISSION EXPENSES 41,292 580.589 590.598 DISTRIBUTION EXPENSES 1,302,668 901-905 CUSTOMER ACCOUNTS EXPENSES" 653,645 CUSTOMER SERVICE & 907.910 INFORMATIONAL EXPENSES _ 118,207 920.931 935 ADMINISTRATIVE & GENERAL EXPENSES** 929,215 408 PAYMENT IN LIEU OF TAXES (ROl) 1,482,098 NONOPERATING EXPENSES: 221 Principal payments-bonds 1,012,402 427 Interest expense on long-term debt 592,964 431 Interest, customer deposits and other 62,817 426 Donations 57,460 417.1 Non-utility operations 349,994 Total Nonoperating Expenses 2,075,637 TOTAL EXPENSES 1,737,334 $ 29,5%,939 ' (FERC) Federal Energy RegulatoryCommission " Includes administrative ttuurer to general SO ctnnvra .2. Prepared By Finance t Agenda No. Agenda aI~Item 1~ CITY OF DENTON Dale ~Z:L - SCHEDULE OF BUDGET VS ACTUAL EXPENSES • (UNAUDITED) ELECTRIC OPERATING FUND FOR THE, PERIOD ENDED MARCH 31, 1996 Budget Maintenance Total Total Percent Expeuces Expenses Budget. Remaining $ $ 57,401 S 190,000 70% 64,618 1,451,409 3,900,162 62% I632906_ 216,480 24% 1,7371334_ 4,206,642. 59% 376,127 1,107,934 3,022,303 63% - 2,550,741 6,637,430 62% 26,395 231,492 89% 1,504 1,504 19,685,234 42,736,440 54% 3772631 23,371,808 52,627,665 S6% iSi099 56,391. 112,m 50% 883,805 2,196,473 4,680,189 53% _653:645. _ 12257, l61 48% 1181207 471,091 75% J9,760 9481975 2,8002848 66% 1,482,098 2,964,197 50% 1,012,402 2,024,805 50% 592,964 1,185,929 50% 62,817 45,000 -40% 57,460 200,200 71% 349,994 956,968 63% 2,0752637 4,412,902 53% $ 12296,29S } 32,630,568 $ 73,533,273 56% •3- Premed By Finance t Agenda No. i Agenda Item CITY OF DENTON Date c` STATEMENT OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS WATER OPERATING FUND - (UNAUDITED) FOR THE PERIOD ENDED MARCH 31,19% AND 1995 Totals March 311 1996 March 31, 199S OPERATING REVENUES: Water Service $ 6,581,855 $ 5,837,393 Miscellaneous 52,750 19,429 Total Operating Revenues 66341605 5,556,822 OPERATING EXPENSES: Purchased power 193,298 192,599 Purchase of water 36,336 37,884 Salaries and wages 1,055,298 1,027,346 Materials and supplies 201,297 177,752 Maintenance and repairs 398,930 356,104 Services 230,957 280,115 Insurance 9,447 8,757 Sundry 19,746 19,661 Administrative cost 1,157, 590 1,153,074 Depreciation II 102,950_ 1,060,758 Total Operating Expenses 44051849 j314,030 Operating Income 2,2281756 11542,712 NONOPERATING REVENUES (EXPENSES): Interest revenue 199,401 141,050 Interest expense and fiscal charges' (1,736,397) (1,765,122) Other 146,448 X23,081) Total Nonoperating Revenues (Expenses) _ _(1,3900S48) (1647,153) Net Income (Lou) 838,208 (104,381) Add: Depreciation of fixed assets acquired with contributed capital 308,136 291,840 Increase (decrease) in retained earnings $ 1,146,344 _ $ 187,459 Instead of refiadnl the full payment Ray Rokn s is amonized In the financial wternew. -4. Prepared by Finance 1 Agenda No. CITY OF DENTON Agenda Item Date ^ SCHEDULE OF BUDGET VS ACTUAL EXPENSES WATER OPERATING FUND - (UNAUDITED) FOR THE PERIOD ENDED MARCH 319 1996 Percent Budget _ Expenses Remaining CAPITAL OUTLAY: - Fixed assets $ 14921000 _ __.__242j68 OPERATING EXPENSES: Purchased power 641,613 193,298 70% Purchased water 94,900 36,336 62% Salaries and wages 2,362,727 1,055,301 55% Materials and supplies 623,954 200,030 68% Maintenance and repairs 922,551 396,033 57% Services 922,713 230,067 75% Insurance 18,893 9,447 50% Sundry 58,420 19,747 66% Return on Investment 1,171,230 585,615 50% Administrative Cost (General) 706,900 352,974 50% City Hall Renovations 88,900 0 100% Administrative Cost (Wastewater) 200,000 100,000 50% Administrative Cost (Electric) _ 238,000_ _ 119LG00 50% Total Operating Expenses 8 050 80I 3 297x848 59% NONOPERATING EXPENSES: Interest expense' 3,472,795 1,736,397 50% Principal payments-bonds 1,439,732 719,868 50% Principal payments-Ray Roberts • 129,485 64,746 50% Other 64'3 100 % Total NonoPerat1°g Expenses 5,_1068 0 ,3118_ 2,521,01.1. 51% TOTAL EXPENSES S 14,649,119 610611627 59% • Instead of refiectiny the full paymetu, Ray Ruheru u amortized in the financial S atemenu. •5- Pre red b Finance - F 1 Agenda No. ' 1 CITY OF DENTON Apertda Item Date 1 - STATEMENT OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS WASTEWATER OPERATING FUND, (UNAUDITED) FOR THE PERIOD ENDED MARCH 31, 19% AND 199S ~ _ Totals _March 31, 1996 _ March 81, 1995 OPERATING REVENUES: - Wastewater Service $ 4,948,444 Miscellaneous $ 4,548,318 Total Operating Revenues 510 50 OPERATING EXPENSES: 4rS48~368 Purchased power Fuel 153,708 137,677 Salaries and wages 17,178 17,195 Materials and supplies 1,083,948 1,083,642 Maintenance and repairs 210,041 79,307 Services 201,421 163,121 insurance 254,582 223,467 Sundry 12,703 Administrative Cost 8,757 11,204 8,777 Depreciation 899,830 1,054,464 Total Operating Expenses b90,360 - - 3,432,528 - - - 670,026 Operating Income (Loss) 3,4482880 _ .1.,416,426 NONOPERATING REVENUES 1,0991488 Interest revenue (EXPENSES)' Interest expense and fiscal charges 101,688 29,082 Other (447,5 0 (478,116) Total Nonoperating Revenues (Expenses) 0 - (795) _ (3451981) (449,829) Net Income - 1,070,545 649,659 Add: Depreciation of fired assets acquired with contributed capital Increase (decrease) in retained earnings 557,016 190 758 541, _ 1,627,561 $ 1,190,757 -6- Pre red b Flnance F r Agenda Na.~- 1 CITY OF DENTON A*Vaoda lfti . lif SCHEDULE OF BUDGET VS ACTUAL EXPENDITURES WASTEWATER OPERATING FUND - (UNAUDITED) FOR THE PERIOD ENDED MARCH 31, 1996 i _ E_-- Percent Budget _ _ ----,E x Pe"_ Remaining CAPITAL OUTLAY: Fixed assets S 11308:190 191,601 85% OPERATING EXPENSES. Purchased power 389,000 153,708 60% Fuel 20,000 17,178 14% Salaries and wages 2,393,888 1,083,945 55% Materials and supplies 255,300 108,923 57% Maintenance and repairs 431,890 199,971 54% Services 768,643 171,956 78% Insurance 25,406 12,704 50% Sundry 62,241 8,757 86% Return on Investment 1,183,236 591,618 50% Administrative Cost (General) 516,155 258,213 50% City Hall Renovation Cost 70,200 0 100% Administrative Cost (Electric) 100,000 50,000 50% Repayment of Loan to Electric 1,_000,000 0 100% Total Operating Expenses 7 215 15,959 _ - 2656,973 63% NONOPERATING EXPENSES: Interest expense 895,135 447,569 50% Principal payments-bonds 920,462 460,230 Other 50% 56-1115 Total Nonoperating Expenses 1871 73Z 0 100% e. _907,799 51% TOTAL EXPENSES 3 102395881 3,756,376- 64% .7. Pre d B Finance Agenda No. CITY OF DENTON Agenda ite _ Date - STATEMENT OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS SOLID WASTE OPERATING FUND - (UNAUDITED) FOR THE PERIOD ENDED MARCH 31, 1996 AND 1995 Totals March 31, 1996 _ March 31, 1995 OPERATING REVENUES: Charges for Service $ 3,084,635 $ 2,949,009 Miscellaneous _ _ _ _ A1,729 Total Operating Revenues 3,084,635 3 016738 OPERATING EXPENSES: Salaries and wages 1,021,881 938,943 Materials and supplies 139,647 112,987 Maintenance and repairs 351,601 326,473 Services 405,506 378,939 Insurance 11,110 13,031 Sundry 109,504 99,466 Administrative/ROT 276,576 236,747 Franchise Fee 91,842 81,313 Depreciation 67,656 61,016 Closurelpostclosure Cost 97L038 146,304 Total Operating Expenses 2,572,361 2,395,219 Operating Income 511274 621 519 NONOPERATING REVENUES (EXPENSES): Interest revenue 44,233 28,963 Interest expense and fiscal charges (147,798) (58,878) Other 3,307 (4,120) Total Nonoperating (Expenses) (100,258) (34 03,-9 Net Income $ 412,016 $ 587,484 -8- Prepared By FYnance J M I' r, Agenda No. Agenda Item CITY OF DENTON Date SCHEDULE OF BUDGET VS ACTUAL EXPENDITURES - (UNAUDITED) SOLID WASTE OPERATING FUND FOR THE PERIOD ENDED MARCH 31,1996 Budget Percent Budget Expenses Remaining CAPITAL OUTLAY: Fixed assets $.1,151,127 9% „ 1 I48 048,240 _ OPERATING EXPENSES: Salaries and wages 2,142,659 1,021,884 52% Materials and supplies 382,725 136,459 64% Maintenance and repairs 627,572 351,572 44% Services 1,234,415 403,056 67% Insurance 22,220 11,109 50% Sundry 272,125 109,505 60% Franchise Fee 183,683 91,842 50% Reimburse Electric 50,000 0 100% Administrative Cost 463,928 23',,076 50% City Hall Renovation Cost 41,900 0 100% Administrative Cost (Electric) 15,000 7,500 50% Administrative Cost (Wastewater) 76,000 38,000 50% Closure/Postclosure Cost 265,061 97,038 63% Total Operating Expenses 61777,288 2 499 041 _7% NONO?ERATING EXPENSES: Interest expense 503,512 14779 0 Principal payments-bonds 167,380 83,6,94 5f0% Other 15,000 0 100°k Total Nonoperating Expenses 685,892 2311492 66°~ TOTAL EXPENSES $ 71614,307 $ 3,778,773 50% .9- Prepare d B Finance I Apeada iuY-oaa w Agenda Item date- DATE: May 14,199 6 CITY COUNCIL AGENDA ITEM TO: MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Ted Benavides, City Manager I SUBJ: CONSIDER FEBRUARY 1996 RESIDENTIAL WASTEWATER (SR) VOLUME BILLING ADJUSTMENT RECOMMENDATION: The Public Utility Board has recommended that a February 1996 residential wastewater (SR) billing credit be issued to all customers whose February 1996 billed wastewater volume was higher than their winter average wastewater volume. This credit will be similar in processing to the one issued for December 1995. BACKGROUND: At the February 13, 1996 City Council meeting, the City Council revised the residential wastewater rate (SR) and billing methodology and provided a credit to customers who had excessively high December 1995 sewer bills. This resulted because of dry weather and lack of rain, causing citizens to use above average water volumes in December, of which the majority is attributable to irrigation. The City Council approved a revision to the residential wastewater rate permitting citizens to use their existing winter average in the winter average calculation if the actual water usage during a winter average month is above or below 25% of their winter average. The City Council also eliminated December 1995 water volumes from the winter average calculation for the current year. Winter average wastewater volumes are currently being calculated using only January and February 1996 water volumes. At the March 1996 Public Utility Board meeting, Mr. Mitchell Turner spoke to the Public Utility Board concerning his February 1996 wastewater bill. Mr. Turner irrigated during February, which caused him to have a large wastewater bill, and he expressed that a similar credit be applied for February 1996 due to the dry weather. The Public Utility Board requested additional information on billed wastewater volumes and usage patterns for all residential wastewater (SR) customers during February 1996, in order to further review Mr. Mitchell's concern, and it's application to the entire residential wastewater (SR) rate class, s Agenda No. t CITY COUNCIL AGENDA ITEM Agenda Item February 1996 SR Billing Dale n G Page 2 SUMMARY: The staff reviewed the February 1996 data of the 14,317 residential wastewater accounts. The report includes 10,852 accounts which were usable (the remaining accounts did not have established winter averages, had cancels and rebills, etc). The data provided the following information. a. 5.4% had volumes more than 50% below their normal winter average. b. 11.4% had volumes between 25% & 50% below their normal winter average. C. 53.0% had volumes within 25% of their normal winter average. d. 12.3% had volumes between 25% & 50% above their normal winter average. C. 11.9% had volumes more than 50% above average. their normal winter The Public Utility Board recommended that; a. An adjustment be given to any customer whose February 1996 billed wastewater volume was more than 25% above their Dec. 1994 - Feb. 1995 winter average. b. The wastewater rate methodology be adjusted for the future so that the customers normal winter average would be used any time the customers winter month volume is less than or greater than 25% of their previously established normal winter average. The present methodology is adjusted if the winter month usage is 50% less or greater than the normal winter average. C. Recommended corrections be made to the wastewater rate methodology in such a way that the principles of item "b" above would be used for all billings subsequent to February 1996. d. Wastewater adjustments for March, April, and May 1996, be made for any billed volumes that were not within the methodology of item "b" above using the Dec. 1995 - Feb. 1996 winter average. rot r,:~ Y F Aganda No. CITY COUNCIL AGENDA ITEM ppenda Item February 1996 SR Bi]ling Page 3 Date The February adjustment will change the current winter average in use, which is currently utilizing the January and February 1996 volumes for calculating wastewater billings for the months of March 1996 through February 1997. March 1996 through May 1996 billings will be reviewed and adjusted for any customer whose winter average adjusts. Residential wastewater billing volumes will adjust to more normal levels through February 1997, based on the average of the Dec. 95, Jan. 96, & Feb. 96 volumes corrected to historical volumes if the recent monthly winter volumes are greater than or less than 25%a of the historical winter average. PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Citizens of Denton, Residential Wastewater Customers, Denton Municipal Utilities, Finance Department, Legal Department, Public Utilities Board, and City Council. Respectfully submitted: ZZ"ft- Benavides, City Manager Prepared by: .E. Nelson, Executive Director Utilities Exhibits: 1. Residential Water (WR) Monthly Volumes 2. Average Rainfall 3. Legal Department Ordinance i r f WSJ L Residential Water (WR) Monthly Volumes 160 During the Wastewater Winter Average Months Agenda Ho. 140 Agenda I em Date 120 a~ ~ 100 o 80 60 - 40 i _ 1989 1990 1991 1992 1993 1994 1995 1996 December + January February WR Residential Water Volumes Dec Jars Feb 1989 85,791 84,702 81,835 1990 95,441 104,148 87,086 1991 89,108 94,018 86,896 1992 82,507 85,344 88,800 1993 77,585 83,556 78,264 1994 92,235 91,640 84,818 1995 96,261 97,241 85,932 1996 137,209 81,025 102,434 O Finux~V~xpVM9 T,vrlwthttl.wk S i v E Agenda No, C9 Agenda Item ^ 7 Date C AVERAGE RAINFALL FY 1981-1995 8 6.78 6 5.38 4 3.57 285 3.68 2.73 3.08 2.31 2.97 2,75 2.71 . 2 _ 2.07 0 OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP ACTUAL RAINFALL Fiscal Year 1996 8 6 4 2 1.68 2.71 1,82 0.94 0.96 0 0.04 OCT NOV DEC JAN FEB NfAR APR MAY JUN JUL AUG SEP GAFINAN C EICL IMATE (RAIN FALL. PRE SRF4/17/96 t Agenda No. . Agenda 11em ~ Date r: CITY of DENTOK TEXAS MUNICIPAL BUILDING • 215 E. MCKINNEY • DENTON, TEXAS 76201 (817) 566.8200 • DFW METRO 434.2529 MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: Kathy DuBose, Executive Director of Finance DATE: May 8, 1996 SUBJECT: 1996-97 CITY COUNCIL BUDGET PRIORITY QUESTIONNAIRE Please find attached the 1996.97 City Council budget priorities questionnaire. The questionnaire is designed and completed each year to receive early Council input to develop the City's annual operating and capital improvement budgets. Please indicate your preference for the City's efforts in the upcoming 1996.97 budget year by completing both sections to the priority questionnaire. Section A allows you to circle the number in each row that corresponds to the level of effort you feel necessary for each service area (e.g., a response of 5 in regards to recycling efforts would indicate that a Council member would like to increase the City's current efforts toward recycling programs). Section 8 allows you to attach a priority to each response in section A by indicating a priority rank of 1 through 7 0 =low; 7= high) for each service area. For example, suppose the response in section A for litter programs was to continue the current effort (4), and the priority response in section B was a 7 (high). This combination would indicate that this particular Council member was satisfied with the City's current effort in litter programs although litter programs are a high priority service area for this Council member. Please note that the 1995-96 Annual Program of Services includes both workload and productivity measures for each City division. This information is useful in determining how well each division is doing in relation to their stated Goals and Objectives. This information may be useful while completing the budget priority questionnaire. Each Council member should have a copy of the 1995-96 Annual Program of Services. If you need another copy please advise. Please complete and return the attached questionnaire to the budget office by Friday, May 171". Discussion of the questionnaire results is scheduled for Tuesday, May 28". If I can provide you with any assistance, please call me at 566.8288. K of Attacti"M AMI IAC "Dedicated to Quality Service" ri!xa i i r riq`• C 1996-97 PRIORITY QUES'T'IONNAIRE INSTRUCTION PAGE o r z _ a Please indicate your preference for the City's efforts in the upcoming 1996-97 budget year by completing both sections to the priority a d questionnaire. Section A allows you to circle the number in each row that corresponds to the level of effort you feel necessary for each service area (e.g., a response of S in regards to recycling efforts would indicate that a Council member would like to increase the City's current efforts toward recycling programs). Section B allows you to attach a priority to each response in section A by indicating a priority rank of 1 through 7 (1 =low:, 7=high) for each service area. For example, suppose the response in section A for litter programs was to continue the current effort (4), and the priority response in section B was a 7 (high), This combination would indicate that this particular Council member was satisfied with priority area for this Council member. the City's current effort in litter programs although litter programs are a high p ty Agenda No. Agenda Item 1 CITY COUNCIL BUDGET PRIORITIES QUESTIONNAIRE . _ 1996-97 BUDGET Date- Kt auw pfaaaa aoaplaoa book lodiew A aad B aooordiy to pie Iroraa ib" oa the aoror lap. Ole SIJCrJ(HVA PRIORITY : SUEITANTIAILY SUNITANTL"T OF BUIMNATE REDUCE REDUCE CONTINUE INCREASE INCREASE INMATE RESPOwn NO CURRENT CURRENT CURRENT CURRENT CURRENT CURRENT NEW SERVICE AREA OPINION EFFORT EFFORT EFFORT ' EFFORT EFFORT EFFORT EFFORT 1.IoRT~ 2 3 4 s 6 7 A) POLICE PATROL 0 1 4 s 6 : 7 B) CROM INVESTIGATION 0 1 2 3 6, 7 C) DRUG ABUSWENFORCFAW-NT PROORAMS 0 1 2 3 4 5 6 7 D) C'OMMUNrly ORIENTED POLICINO (COPS) ' 0 1 2 3 4 E) PARIQNG[MAFFICENFORCEMF.Nf 0 1 2 3 4 S 6 7 4 5 6 7 F) FIRE MEVERT70M 0 1 2 3 7 G) EMERGENCY MEDICAL (AMBULANCE) 0 1 2 3 4 S 6 - s 6' 7 H) FIRESUPPRESSION p 1 2 3 4 4 S 6 7 1) EMERGENCY PREPAREDNESS (MANAGEMENT) 0 1 2 3 6 7 J) ENVOtONbWffAL HFALTH (INSPECTIONS, ECI.) 0 1 2 3 4 S 4 3 6 7 In ANIMAL CONTROL 0 1 2 3 4 s 6 7 L) f[UNICIPAL COURT 0 1 2 3 6 7 M) JUVENILE JUSTICE SYSTEM 0 1 2 3 4 S S 6 '7 N) AUTO 7HEF1 PREVENTION PROGRAMS 0 1 2 3 4 4 s 6 7 O) CHILDREN ORIENTED SAFETY PROGRAMS 0 1 2 3 4 S 6 7 A) STREET MAINIENANCFIREPAIR 0 1 2 3 3 4 s 6; 7 B) STREET' CONSTRLICTIONIREBUIIDINO 0 1 2 7 C) STREETSWEEPING 0 1 2 3 4 S 6 3 4 s 6 7 D) 'IRAMC SIGNAIl7ATIONIEN INEFRINO 0 1 2 3 4 S 6 7 E) AIRPORT DEVELOPMENT 7 A) PUBLIC TRANSPORTATION (SPAN. ETC.) 0 1 2 3 4 S 6 4 s 6 7 B) NEIGHBORHOODSERVICES (NICE,ETC.) 0 1 2 3 7 C7 DOWNTOWN REDEVELOPM NT (MAIN ST., ETC.) 0 1 2 3 4 5 6 , 7 D) LOW A MODERATE INCOME HOUSIN[0 0 1 2 g 4 S 6 4 s 6 7 E) LANG RANOE COMPREHENSIVE PLANNING 0 1 2 3 p 1 2 3 4 3 6 7 F) DEVELOPMENT REVIEW PROCESS f V I A~ert 6a No.-!-~ C% Agenda Item ` TY COUNCIL BUDGET PRIORITIES QUESTIONNAIRE Date - 1996-97 BUDGET purees eoMplele Iola Seelbae A sod S eov"4688 to the lea raWk ea a the oow peSe -NU aAa~s SB 770NA ll<foRI1X SUDSTANTIAUY SUWTANTIALLY OP EUMiNATE RBDUCL REDUCE CONTINUE INCREASE INCREASE VoMrnAT8 REWONSIS NO CURRENT CURRENT:URRENT CURRENT CURRENT CURRENT NEM I-7. SERVICE AREA OPINION EFFORT EFFORT ` tvFORT- EFFORT- EFFORT EFFORT EFFORT lobe 7+ 011 IIIIIIIIIIIIIESS d) BEAUTIFICATION (PARKS,FACILl IFS,NEDIANS) 0 1 2 3 4 S 6 7 CODE ENFORCEMENT II) DEMOLITION OF SUBSTANDARD BLDG 0 1 2 3 4 S 6 7 1) SIGN VIOLATIONS 0 1 2 3 4 S 6 7 1) HIGH WEEMMEBRIS VIOLATIONS 0 1; 2 3 4 S 6 T K) BUILDING INSPECTION 0 1 2 3 4 S 6 7 L) HISTORIC DISTRICT PRESERVATION 0 1 2 3 4 S 6 7 NEW PARKSIPARK EXPANSION A) (iN NuIaHBORHOOD, commUNTIY) 0 1 2 3 4 S 6 7 PARK MAINTENANCE B) (ATHLETIC FIEFS. MEDIANS, MOWING) 0 1 2 3 4 S 6 7 C) NEW ATHLETIC FIELDS 0 1 2 3 4 3 6' 7 D) BICYCI.0HIKIN0TRAIL DEVELOPMENT 0 1 2 3 4 3 6 7 E) GREENBELT SYS'IEMPTANNIN(NDEVELOPMENT 0 1 2 3 4 S 6 7 F) RECREATION CENTER PROGRAMS 0 1 2 3 4 S 6 7 G) SENIOR CITIZEN PROGRAMS 0 1 2 3 4 S 6 11) YOUTH RECREATION PROGRAMS 0 1 2 3 4 S 6 7 1) NEW`ATHIBTICPRoa ANS 0 1 2 3 4 S 6 7 J) CIVIC CENTER MAINTENANCE 0 1 2 3 4 S 6 7 K) LIMI[tARY PROGRAMS (IN GENERAL) 0 1 2 3 4 S 6' 7 L) LIBRARY EXPANSION 0 1 2 3 4 3 6 7 M) LumwtY YOUTH/C HIIDRE" PROGRAMS 0 1 2 3 4 S 6 7 , N) LIBRARY REFERENCE SERVICES 0 1 2 3 4 S 6 7 O) LIBRARY AUDIO/MUAL SERVICES 0 1 2 3 4 S 6 7 A) LECIAL SERVICES 0 1 2 3 4 S 6 7 B) INFO(DATA PROCMINO SERVICES 0 1 2 3 4 S 6 7 C) RISK MANAGEMENT 0 1 2 3 4 5 6 7 4 j' lLl i I Agenda N~ C' Ty COUNCIL BUDGET PRIORITIES QUESTIONNAIRE Agenda 4lemL 1996-97 BUDGET .OG GU NN pale 1Moaw ao fo Eofi Seelloo+A aoQ 8+ooordiad fo she /&wrroNoN a I emrv pa/+. PRIORETY, )N A BUNSTANTIAILY SUNSTANTIAILY R9SPONSS. EUIITNAT6 REDUCE REDUCE CONTINUE DICREASE INCREASE II1f11A T-~ NO CURRENT CURRENT CURRENT CURRENT `CUR"" CURRENT NEW SE OPINION EFFORT EFFORT EFFORT EFFORT EFFORT EFFORT EFFORT l.lar4t RVTC$ AREA D) INTERNAL AUDIT SERVICES 0 0 2 3 4 7 I 2 3 4 5 6 7 E) PERSONNEL RECRUITMENT jr) 4 S 6 ' 7 EMPLOYEE VARMCVDEVELOPMENT 0 1 2 3 7 1 O) WORKFORCE DIVERSITY 0 2 3 1 S 6 2 3 4 3 b A) LANDFILL 0 0 1 2 3 4 5 6 7 B) SOLID WASTE C0TIECIION 6 : 7 0 1 2 3 4 5 C) STORM DRAINAGE IMPROVEMENTS 0 I 3 4 S 6 7 1 2 3 4 5 6 7 D) WASTEWATER TREATMENT' PIANT 0 2 E) WATER STORAolURESERVES 0 I 2 3 4 5 6 7 F) LITTER PROGRAMS 4 5 6 7 O) RECYCLING EFrORIS 0 1 2 3 6 7 to ELECTRIC SERVICE 0 1 2 g 4 5 T) 4 5 6 7 TEUICO MUNICATIONS SYS173M 0 1 2 3 3 4 5 b 7 1) offlUPOLICY DEVELOPMENT 0 1 2 4 5 6' 7 A) CONTRIBUTIONS TO HUMAN SERVICE AGENCIES 0 2 ; 1 2 3 4 5 6 7 B) CURRENT HOTEUMOTEL TAX CONTRIBUTIONS 0 ~ 2 3 4 S 6 7 C) EMPLOYEE PAY PLAN ADTUS ECONOMIC DEVELOPMENT INC"MVES FOR DEVELOPMENT 0 I 2 3 4 5 6 7 D) (TAX ABATEMENT, ETG) E) UTHITY INCENTIVE RATES p 2 3 4 5 b T 4 5 6 7 F) UTILITY INCENTIVE TINES 0 1 2 3 O) DEVELOP UNIVERSITY RELATIONS IN REGARDS 2 3 4 5 6 7 TO CDHBSIVEPOTICIES FOR COMMUNITY ' 0 I H) DEVELOP WORKFORCE TRAU41NOPARTNERSHIP 2 3 4 S 6 7 WTTMT UMVERSTTffi, NCI'C, AND DISD 0 I 2 3 4 5 6- 7 n OTM~,Ra 0 1 II fi I In addition to indicating you program funding prefereoeea, plea" indieate below my specific actiooa or direction that you desire daff to take io preparing the 1996-97 amual budget (the fad item tided being your WOW procitf). i 1. 12 3. G~ 4. C; m A 5. n " Q Q O 6. 7. R 9. 10. 11. - 12. - 13. 14. 15. z c E;\WPMCS\RES\AMEND.EDC Agenda No. 02 Agenda Item .SS Date - RESOLUTION RESOLUTION NO. A RESOLUTION AMENDING RESOLUTION NO. R96-017 AUTHORIZING THE CREATION OF THE ECONOMIC DEVELOPMENT CORPORATION OF DENTON, INC. AS AN INSTRUMENTALITY OF THE CITY OF DENTON; TO MORE CLEARLY EXPRESS THE PURPOSES OF THE ECONOMIC DEVELOPMENT CORPORATION OF DENTON, INC.; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Denton deems it in the public interest to amend Section IV of Resolution No. R96-017 creating the Economic Development Corporation of Denton, Inc. ("EDC") to mu-re clearly express the purposes of the EDC; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES: SECTION Imo, That Section IV of Resolution No. R96-017 is hereby amended to read as follows: That the EDC is hereby made and established for the public purposes of the promotion and development of industrial manufacturing enterprises to promote and encourage employment and the public welfare, including the promotion of local economic development and the i stimulation of business and commercial activities in the city, and to take other action to promote local economic development in accordance with Tex. Loc. Gov't Code §380.001, consistent with the purposes allowed the EDC under Section 4(a) of the Act as a part of the City's programs to promote local economic development and to stimulate business and commercial activity in the City. SECTION II. That save and except as amended hereby, all the sections, sentences, clauses, and paragraphs of Resolution No. 896- 017 shall remain in full force and effect. SECTION III. That the City Council has found and determined that the meeting at which this resolution is considered is open to the public, and notice thereof was given in accordance with the provisions of the Texas Open Meetings Law, Tex. Gov't Code ch. 551 as amended. SECTION IV. That this resolution shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of 1996. JACK MILLER, MAYOR s At7enda No'~`'' Agenda em S , Date c ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: 1 HERBERT L. PROUTY, CITY ATTORNEY BY: I ?age 2