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CITY COUNCIL AGENDA PACKET
? JULY 23, 1996
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Agenda No.
AGENDA Agenda Item
CITY OFJulyDENTON23pC1996ITY - q~
Date , !
Closed Meeting of the City of Denton City Council on Tuesday, July
23, 1996 at 5:15 p.m. in the Civil Defense Room of City Hall, 215
E. McKinney, Denton, Texas, at which the following items will be
considered:
NOTE: THE CITY COUNCIL RESERVES THE RIGHT TO ADJOURN INTO
CLOSED MEETING AT ANY TIME REGARDING ANY ITEM FOR WHICH IT IS
LEGALLY PERMISSIBLE.
1. Closed Meeting:
A. Legal Matters Under TEX. GOVT CODE Sec. 551.071
B. Real Estate Under TEX. GOVT CODE Sec. 551.072
1. Discuss the acquisition of property for expansion
of the City's wastewater treatment plant.
2. Discuss possible purchase of vacant Texas
Instruments facility at 3940 N. Elm Street by a 4B
non-profit economic development corporation to be
formed by Dell Computer Corporation and the City
and discuss possible terms of a lease between the
4B and entities that might consider leasing of such
facility from the 4B.
C. Personnel/Board Appointments Under TEX. GOVT CODE
Sec. 551.074
Work Session of the City of Denton City Council on Tuesday, July
23, 1996 at 6:00 p.m, in the city Council Chambers of City Hall,
215 E. McKinney, Denton, Texas at which the following items will be
considered:
NOTE: A Work Session is used to explore matters of interest to
one or more City Council Members or the City Manager for the
purpose of giving staff direction into whether or not such matters
should be placed on a future regular or special meeting of the
Council for citizen input, City Council deliberation and formal
City action. At a work session, the City council generally
receives informal and preliminary reports and information from city
staff, officials, members of City committees, and the individual or
organization proposing council action, if invited by City Council
or City Manager to participate in the session. Participation by
individuals and members of organizations invited to speak ceases
when the Mayor announces the session is being closed to public
input. Although Work Sessions are public meetings, and citizens
have a legal right to attend, they are not public hearings, so
citizens are not allowed to participate in the session unless
invited to do so by the Mayor. Any citizen may supply to the City
Council, prior to the beginning of the session, a written report
regarding the citizen's opinion on the matter being explored.
Should the Council direct the matter be placed on a regular meeting
agenda, the staff will generally prepare a final report defining
the proposed action, which will be made available to all citizens
prior to the regular meeting at which citizen input is sought. The
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HJiiida NO _qW-s-~'--
City of Denton City Council Agenda Aganda Item
July 23, 1996
Page 2 Date-
purpose of this procedure is to allow citizens attending the
regular meeting the opportunity to hear the views of their fellow
citizens without having to attend two meetings.
1. Receive a report and hold a discussion regarding the Denton
Central Appraisal District's proposed budget.
' 2. Receive presentations, hold a discussion and give staff
direction regarding the hotel occupancy tax funding to various
organizations including:
A. Chamber of Commerce Convention and visitors Bureau
B. North Texas State Fair Association
C. Denton County Historical Foundation
D. Denton County Historical Museum
E. Greater Denton Arts Council
F. Denton Main Street Association
G. Denton County Amphitheater Association
H. Denton Festival Foundation
I. Denton Black Chamber of Commerce
J. Denton Historic Landmark Commission
K. Denton Hispanic Chamber of Commerce
3. Receive a report, hold a discussion and give staff direction
regarding the employee group health insurance program for the
plan year beginning January 1, 1997.
4. Receive a report, hold a discussion and give staff direction
regarding a proposed extraterritorial jurisdiction agreement
line between the City of Denton and the City of Aubrey.
5. Receive a report, hold a discussion and give staff direction
regarding the City's support for the extension of the Clean
Air Act.
Following the completion of the Work Session, the Council will
convene into a Special Call Session to consider the following:
1. Consider a request for an exemption to the noise ordinance
from Marathon Builders to pour concrete on four occasions at
U-Haul, 164 N. I-35 East, starting at 5s0o a.m.
2. Consider nominations/ appointments to the City's Boards and
commissions.
C E R T I F I C A T E
I certify that the above notice of meeting was posted on the
bulletin board at the City Hall of the City of Denton, Texas, on
the day of 1996 at o'clock (a.m.)
(p.m.)
CITY SECRETARY
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Agenda No C~-
City of Denton City Council Agenda Agenda Item
July 23, 1996 Date
Page 3
NOTE: ATHE CITY OF DENTON CITY COUNCIL CCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT ACCESSIBLE THE
CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE
HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN
ADVANCE OF SCHEDULED . SECRETARY'STOFFICE AT 566 83091 OR USE TELECOAMMUNICATI NS
DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO
THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH
THE CITY SECRETARY'S OFFICE.
ACC00322
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Ad~ha~ Nn.~ 9 -
Agenda item 5
. Date. I •c?.3 -QG
CITY of DENTOM, TEXAS MUNICIPAL BUILDING 215 E MCKINNEY • DENTON, TEXAS 76201
(817) 566-8200 a DFW METRO 434.2529
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MEMORANDUM
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DATE: July 16, ,1996
TO: Ted Benavides, City Manager 1
FROM: Jon Fortune, Chief Finance Officer
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SUBJECT: DCAD PROPOSED BUDGET
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Attached Is the proposed 1997 budget for the Denton Central Appraisal District. Mr,
Joe Forsythe, from the Appraisal District, will present the budget and answer any
questions that the Council might have on July 23 id during the Council Worksession.
Approval of the Appraisal District budget is scheduled for August 6".
Please advise If I may answer any questions. Thanks.
0:0
Attachment
AFF01243
"Dedicated to Quality Service"
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Page 1
• Agenda No. Agenda Nem
Daie.~----Co^
DENTON CENTRAL APPRAISAL DISTRICT
1997 BUDGET UJUN25M
TABLE OF CONTENTS FINANCE
PAGE 1: TABLE OF CONTENTS
PAGE 2: BUDGET LETTER
PAGE 4: SUMMARY OF 1997 REVENUE AND EXPENSE BUDGET AND
COMPARISON TO THE 1996 REVENUE AND EXPENSE BUDGET
PAGE 5: 1997 EXPENSE BUDGET AND COMPARISON TO THE 1998 EXPENSE
BUDGET
PXGE 6: EXPLANATION OF EXPENSES
PAGE 13: 1997 BUDGET ALLOCATIONS WORKSHEET
PAGE 15: 1997 CAPITAL EXPENSES
PAGE 17: 1997 SALARY SCHEDULE
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Agenda No.
DENTON CENTRAL APPRAISAL DISTRICT Apeada Item
3911 MORSE STREET Date
1 PO ' sox 2816
DENTON. TEXAS 762022616
617.566-0904
June 12, 1996
To the Board of Directors and the taxing jurisdictions served by OCAD, the Proposed 1997
Budget is hereby submitted. A public hearing on the Budget is scheduled for 4:00 P.M., on
July 25th.
The original 1997 departmental requests were $2,778,555. After substantial changes were
made to several accounts, including increases and decreases, the final proposed budget
is $2,802,359, which represents a modest increase of 4.2% over the 1996 Budget.
For quite some time, staff has kept the DCAD budget at somewhat the same level from year
to; year, with only moderate increases. This was a very difficult task since the County was
growing in both population and In the commercial sector. We suppressed the more recent
budgets by funding major projects with cash on hand. The available funds have now been
spent and the items that we need in the future will have to be paid for by the jurisdictions
through the allocation process. This means that the jurisdictions will probably be asked to
fund DCAD budgets that Increase as the County continues to grow.
The primary changes in the Proposed 1997 Budget are: the addition of an appraiser for the
Personal Property Department, an increase in the reserve for legal expenses, an increase
in data processing related expenses, and an increase in the printing and postage accounts,
and an increase in the contingency account. All increases are attributable to growth in
the County.
The increase in the Personal Property Department personnel is in response to growth in the
business sector. Growth in areas other than residential present difficult and time consuming
appraisal problems, especially for business personal property. The difficulties inherent in
appraising business personal property also provide opportunities for business owners to
challenge our appraisals via the lawsuit route. The increase in th9 legal reserve account is
directly attributable to the need for funds to deal with major lawsuits concerning business
related appraisals, primarily business personal property. A property tax to most businesses
is little more than an overhead expense they do not care to bare. A lawsuit is the approach
chosen by many large companies to lessen this overhead expense. As the County continues
to grow, and more business locate ;n the County, the jurisdictions can anticipate more lawsuits
that contest our appraisal of business personal property.
Agenda No.
Agenda Item
Date
As to the other major increases, the data processing maintenance account is increasing to
accommodate the recent improvements in this func"ion. The printing and postage accounts
are increasing due to growth in the County and due to the increase in mandated notices that
an appraisal district is required to mail. The other major increase is in the contingency account.
This item is being increased because of two factors. First, it will provide additional funding,
if needed, for lawsuits. The other reason Is the lack of funds in the various other accounts
for any unforeseen emesgendes. Our experience has shown that during the course of a
year, events occur that were unanticipated. Since there are no extra funds in any account
for unanticipated expenses, staff believes A necessary to increase the contingency account.
The remainder of this budget transmittal letter is a reiteration of certain Information in the 1996
Budget Transmittal Letter. I believe the information to be very important and worthy of repeating.
Each year, the State "grades" DCAD through a ratio study. These independent studies are
the report card on the district. Each year, the district gets an A+. Our work stands up very
well under extremely dose scrutiny. The ratio studies indicate that DCAD performs as well
as any district In the State, and better than most. When the ratio studies begin to Indicate that
DCAD is not performing in a stellar fashion, there is a real risk to the school districts' State
funding. When the State's funds to the schools decrease, the decrease will have to be made
up from the local taxpayer. Tax rates will increase and the political battles will be fought. We
just do not care to see this happen. We would prefer to have sufficient funding to address
our needs and continue receiving an "A+" on our report cards.
We also need to remember that the same taxpayers that would pay Increased school taxes
are the same taxpayers that pay city, county and special district property taxes. Regardless
as to which type taxing jurisdiction raises its tax rate, the taxpayers will eventually vent their
wrath on all taxing jurisdictions.
In summary, the staff at DCAD requests that each jurisdiction assist the district by providing
sufficient funds so that DCAD can continue to appraise all property at its market value. This
approach will maintain equity for the taxpayers and will provide the taxing jurisdictions with
a tax base that is truly indicative of the total market value of all taxable property within
each taxing jurisdiction.
Joe Rogers
Chief Appraiser
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Agenda Noc
Agend Item
SUMMARY OF 1997 REVENUE AND EXPENSE BUDGET COMPARISON TO THE 1996 REVENUE AND EXPENSE BUDGET
1996 1997
CLASSIFICATION BUDGET BUDGET
REVENUES:
FUNDING FROM JURISDICTIONS $2,686,519 $2,799,359
INTEREST ON INVESTMENTS $3,000 $3,000
TOTAL REVENUES $2,689,519 $2,802,359
EXPENSES:
TOTAL EXPENSES $2,689,519 $2,802,359
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Agenda No.
Agenda item
1997 EXPENSE BUDGET oateF
AND COMPARISON TO THE 1998 EXPENSE BUDGET
1996 1997
ACCT ACCOUNT TITLE BUDGET BUDGET
5117 SALARIES $1,343,083.32 $1,421,04418
5119 SOCIAL SECURITY (FICA) $97,504.89 $103,056.42
5120 GROUP HEALTH INSURANCE $133,885.14 $142,202.88
S121 RETIREMENT (TCDRS) $64,239.23 $87,832.19
5123 LONGEVITY PAY $29,508.00 $32,058.00
5124 AUTO EXPENSE REIMBURSEMENT $118,497.93 $123,007.86
5125 WORKERS'COMPINSURANCE $23,172.13 $20,130.28
5128 GENERAL INSURANCE $15,272.20 $15,272.20
5127 AUDIT $5,000.00 $5,250.00
5128 LEGAL SERVICES RESERVE $126,888.00 $130,000.00
5129 OIL, GAS, HEAVY INDUSTRIAL, AND
UTILITY VALUATION $25,820.00 $26,500.00
5130 DEEDS, SALES, AND VALUE INFORMATION $34,666.77 $37,641.06
5132 PRINTING SERVICE $47,978.04 $81,305.00
5133; OFFICE SUPPLIES $33,250.86 $37,730.00
5134 FURNITURE d EQUIPMENT $30,858.00 $19,350.00
5135 OFFICE EQUIPMENT MAINTENANCE $15,094.00 $16,790.00
5138 DATA PROCESSING MAINTENANCE $86,528.80 $107,326.80
5137 MEMBERSHIPS, SUBSCRIPTIONS 3 DUES $7,724.45 $9,200.45
5138 TRAINING - SCHOOLS, CONFERENCES, AND TRAVEL $33,405.00 $34,470.00
5139 POSTAGE d, FREIGHT $84,477.38 $77,118.00
5141 LEGAL NOTICES & ADVERTISING 54,000.00 $4,000,00
5143 ELECTRICITY, WATER 6 SEWER $31,920.15 $31,920.15
5145 TELEPHONE $24,356.40 $24,656.40
5146 BUILDING 6 GROUNDS MAINTENANCE $16,331.00 $22,261.00
5148 APPRAISAL REVIEW BOARD $29,250.00 $29,250.00
5152 CONTINGENCY $30,000,00 $50,000.00
5153 BUILDING 8 LAND PAYMENT $59,088.00 $59,088.00
5154 BUILDING & LAND IMPROVEMENTS $47,021.00 $37,000.00
5155 MISCELLANEOUS $6,200.00 $8,200.00
5156 OTHER ASSETS $700.00 $700.00
5157 GEOGRAPHIC INFORMATION SYSTEM $50,000.00 $50,00000
5159 REMOTE ACCESS SYSTEM $45,000.00 $0.00
5160 VOICE MAIL $9,000.00 $0.00
TOTAL $2.689,518-69 $2,802,359.55
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Agenda N9.
EXPLANATION OF EXP Agenda Item
ENSES Data
1997 1988 INCREASE OR
CLASSIFICATION BUDGET BUDGET DECREASE
ACCT 05117-SALARIES $1,421,041.86 $1,343,083.32 577,961.54
THERE ARE 46 FULL-TIME POSITIONS 1N THE 1997 BUDGET, WHICH IS
AN INCREASE OF ONE FULL TIME EMPLOYEE. THERE IS FUNDING FOR
A 3.0% MERIT SALARY INCREASE FUNDING FOR AODMONAL PART
EMPLOYEES' SALARY IS BEING ADDED.
FULL-TIME EMPLOYEES $1,364,064.86
PART-TIME APPRAISER FOR COMMERCIAL PROPERTY $10.900.00
PART-TIME CLERICAL FOR COMMERCIAL. PROPERTY $3,000,00
PART-TIME CLERICAL FOR RESIDENTIAL DEPT. $12,380.90
PART-TIME CLERICAL FOR LAND DEPT. $6.000.00
PART-TIME CLERICAL FOR APPRAISAL SUPPORT DEPT. $11620.00
SALARY SURVEY UPDATE BY CONSULTANTS 25.000.00
TOTAL SALARIES - ACCT 0 $117 81,421 044 68
ACCT O 6119 -SOCIAL SECURITY (FICA) $103,086.42 $97,504.89 $8,681.53
THE FIG BUDGET ITEM IS 1.68% OF THE EMPLOYEES'
COMPENSATION.
TOTAL SOCIAL SECURITY -ACCT O $119 $103,068.42
ACCT N 5120 - GROUP HEALTH INSURANCE $141,20188 $133,886.14 $8,317.74
GROUP HEALTH COVERAGE 13 FOR FULL-TIME EMPLOYEES ONLY.
THE ANNUAL BILLING FOR 48 EMPLOYEES FOR 19971S ESTIMATED
TO BE $2962.36 PER EMPLOYEE THE APPRAISAL DISTRICT DOES
NOT PAY FOR DEPENDENTS' HEALTH INSURANCE.
TOTAL HEALTH INSURANCE - ACCT 1115120 $142.202.88
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ACCT N 5121 - RETIREMENT (TCORS) $67,832.19 $64,239.23 $3,392.96
THE RETIREMENT EXPENSE 18 4,19% OF GROSS PAY FOR ALL
FULL-TIME PERSONNEL
TOTAL RETIREMENT - ACCT M $121 $87.832,19
ACCT N $123 - LONGEVITY PAY $32,058.00 529,508.00 52,648.00
EACH EMPLOYEES LONGEVITY PAY IS SO PER MONTH FOR
EACH YEAR OF SERVICE
TOTAL LONGEVITY PAY -ACCTS $123 $32,056.00
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Ap11da No~L~ .
Agenda Item
EXPLANATION OF EXPENSES [ate r'
1987 1988 INCREASE OR
CLASSIFICATION BUDGET BUDGET DECREASE
ACCT 11 5124 • AUTO EXPENSE REIMBURSEMENT $123,007.88 $118,497.93 $4,509.93
THIS BUDGET ITEM IS TO COMPENSATE EMPLOYEES.-OR THE USE OF
THEIR PRIVATELY OWNED VEHICLES DURING THE PERFORMANCE OF
THEIR JOB DUTIES. THIS BUDGET EXPENSE IS CHANGING TO REFLECT
THE CHANGE W THE IRS MILEAGE RATE FROM S,30 TO S.31 PER MILE
TOTAL AUTO EXPENSE REIMBURSEMENT • ACCT 0 8121 $123,007,88
ACCT O 5125 • WORKERS' COMP INSURANCE $20,130.28 $23,172.13 ($3,041.85)
THIS ACCOUNT PROVIDES WORKERS COMP INSURANCE
COVERAGE TO THE EMPLOYEES.
TOTAL WORKERS' COMP INSURANCE • ACCT A $125 520.130.25
ACCT E 8128 • GENERAL INSURANCE $15,272.20 $18,272.20 (=0.00)
THE GENERAL INSURANCE BUDGET ITEM IS
COMPRISED OF THE FOLLOWING:
BUILDING, CONTENTS, ETC. 5,1,071,OS
COMPUTER EQUIPMENT $2,070.00
GENERAL LIABILITY $8,494.00
PUBLIC OFFICIALS LIABILITY $3.777,15,
TOTAL GENERAL INSURANCE •ACCT # 5128 $15,272.29
ACCT O $127 • AUDIT $5,250.00 $5,000.00 $250.00
THIS BUDGET ITEM IS BEING INCREASED A MINOR AMOUNT
WHICH REFLECTS A REASONABLE INCREASE.
TOTAL AUDIT • ACCT N 5127 53.250.00
ACCT S $128 • LEGAL SERVICES RESERVE $130,000.00 $128,888.00 $3,112.00
THIS BUDGET ITEM IS CHARGED FOR ALL LEGAL EXPENSES
ASSOCIATED WITH DEFENDING VALUES. THIS ACCOUNT
IS NOW STRUCTURED TO CREATE A RESERVE ACCOUNT
TO PROVIDE FUNDING FOR LEGAL EXPENSES IN THE FUTURE
TOTAL LEGAL SERVICES RESERVE • ACCT 0 5128 St30,000.00
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Apnda No. a
Ap9nd0im
EXPLANATION OF EXPENSES Oaie
1997 1998 INCREASE OR
CLASSIFICATION BUDGET BUDGET OE40RF-ASE
ACCT 0 $129.OIL, GAS. AND UTILITY VALUATION $28,500.00 $23,620.00 5880.00
' THIS ITEM IS FOR CONTRACTED SERVICES. THE SERVICES
WERE REBID IN THE FALL OF 1995 FOR 1996 8 1997.
TOTAL VALUATION SERVICES -ACCT 0 $129 526,500.00
ACCT S $130 - DEED, SALES, ANO VALUE INFO 537,641.08 $34,668.77 $2,974.29
THIS BUDGET ITEM IS COMPRISED OF THE PRIMARY SOURCES OF
VALUE INFORMATION.
TOTAL DEEDS, SALES AND VALUE INFO - ACCT B 5130 937,641.06
ACCT B 6132 - PRINTING SERVICE $61,305.00 $47,873.04 $13,326.96
TW3 ACCOUNT 13 CHARGED FOR ALL ITEMS THAT ARE PRINTED.
TOTAWPRINTING - ACCT 0 $132 98000.00
ACCTt5133-OFFICE SUPPLIES $37,730.00 $33,250.36 $4,479.14
THE OFFICE SUPPLY BUDGET IS COMPRISED OF EXPENSES
INCURRED FOR TRADITIONAL OFFICE SUPPLY ITEMS.
TOTAL OFFICE SUPPLIES - ACCT 0 $133 937,730.00
ACCT-5134 -FURNITURE A EQUIPMENT $19,330.00 $30,858.00 (511,506.00)
THIS BUDGET SECTION IS DIVIOEO BY OEPARTM ENT. AN ASSET
SCHEDULE APPEARS AT THE BACK OF THE BUDGET.
TOTAL FURNITURE & EQUIPMENT - ACCT 5134 949,350.00
ACCT 0 $135 - OFFICE EQUIPMENT MAINTENANCE $16,790.00 $15,094.00 $1,696.00
MAINTENANCE OF ALL OFFICE EQUIPMENT EXCEPT FOR
THE PERSONAL COMPUTERS, THE PRIMARY COMPUTER
AND COMPUTER PERIPHERAL DEVICES IS CHARGED TO
THIS ACCOUNT. THE EQUIPMENT INCLUOES TYPEWRITERS,
COPIERS, AND FORM BURSTERS. WHEN THE COST TO REPAIR
THE EQUIPMENT EXCEEDS THE COST OF REPLACEMENT,
THE ASSET IS REPLACED AND CHARGED TO THIS ACCOUNT.
TOTAL 0 FFICE EQUIP MAINT -ACCT 0 5 133 918,790.00
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Age+lda No.
Agenda item
EXPLANATION OF EXPENSES Date
1997 1996 INCREASE OR
CLASSIFICATION BUDGET BUDGET DECREASE
ACCT N 5138 - DATA PROCESSING MAINTENANCE $107,326.60 $86,528.60 $20,796.00
THIS ACCOUNT IS COMPRISED OF BOTH DATA PROCESSING HARDWARE
AND SOFTWARE MAINTENANCE, BOTH ITEMS ARE CHARGED TO THIS
ACCOUNT SO THAT THE TOTAL COST OF DATA PROCESSING WILL BE
SHOWN IN ONE ACCOUNT. MAINTENANCE EXPENSES ON RECENT
DATA PROCESSING IMPROVEMENTS ARE CAUSING THIS ACCOUNT
TO INCREASE,
HARDWARE RELATED $6005.60
SOFTWARE RELATED L".451,00
TOTAL DATA PROCESSING MAIN r -ACCT 0 $136 $107,326.60
ACCT 0 3137 - MEMBERSHIPS, SUBSC d DUES $9,200.43 $7,724,43 $1,476.00
THIS ACCOUNT IS CHARGED FOR ALL MEMBERSHIPS AND DUES,
AND SUBSCRIPTIONS TO EDUCATIONAL MEDAL
TOTAL MEMBERSHIPS, SUBSC i DUES -ACCT 6137 $9,200,46
ACCT# 5138 - TRAINING -SCHOOLS, CONFERENCES 534,470,00 $33,406,00 $1,06$,00
& TRAVEL
THIS ACCOUNT IS CHARGED FOR ALL EDUCATIONAL RELATED
TRAINING AND TRAVEL. THE TRIPS TO AUSTIN TO PROTEST
THE COMPTROLLER OF PUSUC ACCOUNTS PROPERTY TAX
DIVISION VALUE FINDINGS ARE ALSO CHARGED TO THIS
ACCOUNT.
TOTAL TRAINING - ACCT # 8138 534,410,00
ACCT A 5139 - POSTAGE & FREIGHT $77,115.00 $94,477,38 $12,640.62
THIS SUOGET ITEM IS COMPRISED OF THE FOLLOWING:
REAPPRAISAL NOTICES $42,250.00
GENERAL CORRESPONDENCE $8,000.00
SALES LETTERS 6 RETURN MAIL POSTAGE $10,960,00
HOMESTEAD ADVISEMENT NOTICES 54,100,00
POSTAGE FOR MULTI-COUNT NOTICES 56,000,00
OTHER MAILINGS 311",00
TOTAL POSTAGE & FREIGHT - ACCT 0 5139 $71,116.00
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Agenda No.
Agenda Item
EXPLANATION OF EXPENSES Date
1297 1996 INCREASE OR
CLASSIFICATION BUDGET BUDGET DECREASE
ACCT 0 5141 - LEGAL NOTICES 6 ADVERTISING $4,000.00 $4,000.00 $0.00
THIS ACCOUNT IS CHARGED FORS IN
NEWSPAPERS CONCERNING EXEMPTION MATTERS SUCH AS
HOMESTEADS, OVER-M, DISABLED VETERANS, AND PRODUCTIVITY
VALUATION MATTERS. OTHER ADVERTISEMENTS HAVE TO 00
WITH APPRAISAL. REVIEW NOTICES, MISCELLANEOUS CLASSIFIED
ADVERTISING. AND O4VTTATIONS TO 810.
TOTAL LEGAL. NOTICES i ADV. • ACCT 0 5141 $4,000.00
ACCT 0 5143 • ELECTRICITY, WATER 6 SEWER $71,920.15 $31,920.15 $0.00
THIS BUDGET ITEM IS FOR THE DISTRICTS CITY PROVIDED
UTNJTIES. THE BUDGETED AMOUNT IS REMAINING THE SAME.
TOTAL ELECT, WATER & SEWER • ACCT 0 5143 631,920.15
ACCT 0 5148 • TELEPHONE $24,668.40 524,386.40 $300.00
THIS BUDGET ITEM IS FOR THE DISTRICTS TELEPHONE EXPENSE.
LOCAL LINES 34,642.06
METRO LINES 66,847.40
LONG DISTANCE CALLS 69,420.00
CONTRACTED MAINTENANCE 62,296.92
MISCELLANEOUS 61,330.00
TOTAL TELEPHONE • ACCT A 5148 624,666.40
ACCT 6 5148 • BUILDING 3 GROUNDS MAINTENANCE 522,261.00 $16,331.00 $5,930.00
THIS BUDGET ITEM COMPRfSES ALL BUILDING AND GROUNDS
MAINTENANCE. THE EXPENSE TO MAINTAIN THE AIR CONDITIONING
UNITS IS CAUSING THIS ACCOUNT TO REMAIN AT A SUBSTANTIAL
LEVEL
(1) BUILDING MAINTENANCE 620,311.00
(2) GROUNDS MAINTENANCE $1,950.00
TOTAL BLDG. & GROUNDS MAINT • ACCT K $146 622.261.00
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Agenda j.a Agenda
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EXPLANATION OF EXPENSES Date
1997 19% INCREASE OR
CLASSIFICATION BUDGET BUDGET DECREASE
ACCT 0 $146 - APPRAISAL REVIEW BOARD $29,250.00 $29,250.00 $0.00
THIS BUDGET ITEM IS CHARGED FOR PAYMENTS TO ARS
MEMBERS FOR WORK DURING THE MANDATED VALUE
EOUAUZATK)N PROCESS.
MAY, JUNE AND JULY MEETINGS U3.400.00
FOUR SUPPLEMENTAL ALL DAY MEETINGS 53.600.00
FIVE SUPPLEMENTAL HALF DAY MEETINGS $2.250,00
TOTAL APPRAISAL RPIAEW BOARD - ACCT 0 $146 529,250.00
ACCT 0 5162 - CONTINGENCY $30,000.00 $30,000.00 $20,000.00
THE FUNS IN THIS BUDGET ITEM ARE APPROPRIATED
FOR UNANTICIPATED EXPENDITURES. THE RISK OF
LAWSUITS CONCERNING APPRAISED VALUES IS
CREATING THE NEED TO INCREASE THIS ACCOUNT.
TOTAL CONTINGENCY - ACCT 0 5152 550.000,00
ACCT 0 5153 - BUILDING i LAND PAYMENT $69,055,00 $53,066,00 $0.00
THIS ACCOUNT 13 CHARGED FOR THE PAYMENTS ON THE -
APPRAISAL DISTRICr9 BUILDING AND LAND NOTE.
TOTAL BUILDING 3 LAND PAYMENT - ACCT II 5153 559,066.00
ACCT N 5154 - BUILDING i LAND IMPROVEMENTS $37,000.00 $47,021.00 ($10,021.00)
THIS BUDGET ITEM IS CHARGED FOR VARIOUS BUILDING
AND LAND IMPROVEMENTS.
(1) ADO PARTIAL PARKING LOT ON WEST SIDE $20,000.00
(2) ADD TREES FOR LANDSCAPING S5,000.00
(3) REPLACE AIR CONDITIONING UNITS $12.000.00
TOTAL BLDG. 6 LAND IMP - ACCT 6 5134 $37,000,00
ACCT 0 31$5 - MISCELLANEOUS $6,200.00 $4,200.00 $0.00
ITEMS THAT WILL NOT FIT WELL IN ANOTHER CATEGORY.
(1) FILM & FILM PROCESSING 111.200.00
(2) REIMBURSING UNEMPLOYMENT 51 00000
(3) MISCELLANEOUS 54,000,00
TOTAL MISCELLANEOUS - ACCT N $153 56 200.00
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Agenda No.
EXPLANATION OF EXPENSES Agenda Item
Date 7
1887 1386 INCREASE OR
CLASSIFICATION BUDGET BUDGET DECREASE
ACCT N 5156.OTHER ASSETS $700.00 $700.00 10.00
THIS ACCOUNT IS USED TO PURCHASE MINOR ASSETS.
TOTAL OTHER ASSETS - ACCT 3 5156 $700A0
ICI
ACCT 3 $167 - GEOGRAPHIC INFORMATION SYSTEM $601000.00 $00 000 00 $000
THE FUNDS IN THIS ACCOUNT ARE FOR PAYMENTS
ON THE GEOGRAPHIC INIAORMATION SYSTEM.
TOTAL GEOGRAPHIC INFO - ACCT 3 $137 i50,000.00
xwlbw~
ACCT $0138 - REMOTE ACCESS SYSTEM $0.00 $46 000.00 ($"000.00)
THIS ACCOUNT IS CHARGED FOR I MPROYEMENTS TO
THE REMOTE ACCESS SYSTEM.
TOTAL REMOTE ACCESS SYSTEM - ACCT 36158 f0.00
www~
ACCT 36160 - VOICE MAIL $0.00 $9,000.00 ($9,000.00)
THIS ACCOUNT IS CROC90 FOR IMPROVEMENTS TO
THE VOICE MAR SYSTEM.
TOTAL VOICE MAIL - ACCT $3160 50.00
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Ageaoa No
Apanda Item Date
1997 BUDGET ALLOCATIONS WORKSHEET
"ALL FIGURES ARE ESTIMATES
% OF DENTON OUT OF 1997
1995 TOTAL COUNTY COUNTY BUDGET
JURISDICTIONS CHARGES CHARGE ALLOCATION
I,AXlE10C LESDES 5=..~..----
SCHOOL DISTRICTS:
ARGYLEIS0 $3.284,787.61 1.401% 538,128.87 338,126.87
AUBREY ISO $1,482,813.76 0.832% $17,208.96 $17,208,96
DENTON ISO 539,398.301,76 18.797% :457,279.73 $457,279.73
KRUM SSO 51,465,461,29 0.825% 517,009.86 $17,009.88
LAKE DALLAS ISO $4,979.701.60 2.123% $57,800.26 537,800.26
LEWISVILLE ISO 582,829,52293 35.731% 9969,096.24 5932,095.24
LITTLE ELM ISO 52,200,203,77 0.938% 525,538.15 $25,538.15
NORTHWEST ISO $14,342,746.22 8.115% $168,478.75 $63,142.00 5229,820.75
PILOT POINT ISO 52,024,336.37 0.863% $23,496.62 513,568.00 537,064.82
PONDER ISO 9863,264,18 0.368% 510,02019 $10,020.29
SANGER ISD $2,672.951.07 1,140% $31,025.41 931,025.41
SCHOOL DISTRICTS TOTALS 5155,3 1,8~ 66.233% 51,80300.34_ 576 7`.00 $1,979,790.34
DENTON COUNTY 533,351,181_.16_ 14.220% 5387,112.97 50.00 9367,111.97_
CITIES:
CITY OF ARGYLE $347,007.06 0.148% $4,027.77 $4,021.77
CITYOFAUBREY $100,347.80 0,043% 51,164.75 $1,164.75
TOWN OF BART0NVILLE 589,758.98 0,036% $1,041.82 $1,041.62
CITY OF THE COLONY $4,718,191.01 1012% 554,764.88 554,764.88
TOWN OF CORINTH 11,076,219.78 0.459% 512,491.87 512,491.87
TOWN OF COPPER CANYON $83,430.02 0.W11% 9988,39 5988.39
CITY OF DENTON $10,774,414.15 4.594% $125,060.50 $125,060.50
CITY OF OOUBLE OAK 5200,810.12 0.086% 52,330.64 $2,330.84
CITY OF FLOWER MOUND $8,750,707.37 2.818% $78,358.63 $78,356.83
TOWN OF HACKBERRY $11,168.37 0.006% $129.63 5129.83
TOWN OF HICKORY CRcEK $282,089.99 0.120% $3,274.27 $3,774.27
CITY OF HIGHLAND VLG $3,121,720.01 1.331% $36,234.35 $36,234.35
CITY OF JUSTIN $128,890.20 0.054% $1,470.52 $1,470.52
CITY OF KRUGERVILLE S3S,218.68 0.015% $408.79 $408.79
CITY OF KRUM $91,831.54 0.039% $1,063.58 $1,063,58
CITY OF LAKE DALLAS 5569,256 20 0.243% $8,607.46 $8,607.46
CITY OFtAKEWOODMLLAGE $25,513.54 0.011% 5298.14 $296,14
CITY OFLEWISVILLE 911,778,678.06 5.022% $136,717.16 $04.00 $136,811.16
CITY OF LITTLE ELM $156,041.33 0.087% 91,834,41 51,834.41
CITY OF MARSHALL CREEK $7,059,36 0.003% $81.94 $81.94
CITY OF NORTHLAKE $10,523.10 0117% $470.36 9470.38
CITY OF OAK POINT $168,756.20 0.072% $1,958.79 $1,958.78
CITY OF PILOT POINT $436,059.75 0.166% $5,081.42 $5,061.42
CITY OF PONDER $20,344,75 0.009% 5738.15 $238.15
CITY OF ROANOKE $392,88783 0.168% $4,580.08 $4,560.08
CITY OF SANGER $373,477,00 0.159% 94.335.01 $4,335,01
CnY OF TROPHY CLUB $1,008,989,88 0.429% $11,888.31 511,888.31
CMES TOTALS $42.786,969 86 181$498,635.79 $496,72979
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Ayel~a~ No.
Agenda Item
Date
1997 BUDGET ALLOCATIONS WORKSHEET
"ALL FIGURES ARE ESTIMATES
% OF DEN[ON OUT OF 1997
1995 TOTAL COUNTY COUNTY BUDGET
JURISOICTIONS TAXlE]OC LEVIFn CHARGE CHARGE ALLOCATION
SPECIAL DISTRICTS:
CLEARCREEK WATERSHED
AUTHORITY $18,780.2) 0.007% 5194.77 $194.77
CORINTH MUD 5233,668,59 0.100% 52,711.05 52,711.05
DENTON COUNTY FIRE'
DISTRICT $47,674.45 0,020% 5545.89 $66,69
DENTON COUNTY LEVY
IMPROVEMENT DIST 01 522,400.82 0.010% 5260.01 5260.01
TROPHY CLUB MUD 02 5544,60283 0.232% $6,329.82 56,329.62
OENTON COUNTY ROAD 6
UTILITY OISTRICT01. $1,471,159.42 0.627% 517,078.00 $17,076,00
TROPHY CLUB MUD.01 5720,940.53 0.307% $6,368.06 $235.66 $8,603.76
LAKE TURNER M.U.D. $144.22 0.000% $1.67 Stu
SPECIAL DISTRICTS TOTALS 53,067,6N.9 1.304% $35.490.89 5235.68 f36 726.45
~w
GRAND TOTALS 1234 537 711.06 100,000% 527 319.99 577 039,68 799,359.53
g
Agenda No,
1997 CAPITAL EXPENSES Agenda Item
Date
UNIT
DEPT. DESCRIPTION QTY. PRICE TOTAL
DEPT.1 • ADMINISTRATION DEPT. ASSETS
(A) CONTOUR CHAIRS FOR ADMINISTRATIVE 2 $250.00 $500.00
ASSISTANT 3 OFFICE MANAGER
TOTAL ADMINISTRATION DEPT. ASSETS $500.00
DEPT. 2 • COMMERCIAL DEPT. ASSETS
(A) FOUR DRAWER LATERAL FILE CABINET (42" WIDE) 1 $500.00 _5500,00
TOTAL COMMERCIAL DEPT. ASSETS
DEPT. 3. PERSONAL PROPERTY DEPT. ASSETS
(A) FILING CABINETS, 4-DRAWERS, W/LOCK 2 $175.00 5350.00
TOTAL PERSONAL PROPERTY DEPT. ASSETS $350'00
DEPT. 5 • DATA PROCESSING DEPT. ASSETS
(A) PERSONAL COMPUTER W/17" MONITOR
& SOFTWARE FOR RESIOEN71AL DEPT. 1 ~ 1 $6,400.00 $3,000.00
(B) FAX SERVER
(C) REMOTE DIAL OUT/ACCESS SERVER 8 $3,800.00
: ,800.00
(D) TERMINALS
TOTAL DATA PROCESSING DEPT. ASSETS $15'004'00
DEPT. 6 • APPRAISAL SUPPORT DEPT. ASSETS
(A) CONTOUR OFFICE CHAIRS 6 $250.00 51,500.00
TOTAL APPRAISAL SUPPORT DEPT ASSETS $1'500'00
DEPT. 7 • RESEARCH 3 TRANSFER DEPT. ASSETS
(A) MICROFILM CASSETTE CABINET 1 $1,040.00 _$1.000.00
TOTAL RESEARCH & TRANSFER DEPT. ASSETS $1'000'00
agenda No. a9
Ape~da Item
1997 CAPITAL EXPENSES Date Y ~y
UNIT
DEPT. DESCRIPTION QTY. PRICE TOTAL
DEPT. 8 - LAND DEPT. ASSETS
(A) LATERAL FILING CABINET, 4 DRAWER, MUCK 1 $500.00 $500.00
TOTAL LAND DEPT. ASSETS $500.00
TOTAL FURN17VRE 6 EQUIPMENT- ACCT $134 579,350.00
)
Agen:da a No.
Item
1997 SALARY SCHEDULE Agenpate
1997
BUDGETED
TITLE SALARY
ADMINISTRATIVE DEPARTMENT:
CHIEF APPRAISER $66,6N.93
DEPUTY CHIEF APPRAISER S54 261 89
DIRECTOR OF ADMINISTRATION $52,672.39
OFFICE MANAGER $33,349.34
ADMINISTRATIVE ASSISTANT $30,139.01
SUPPLEMENTS & AGENT FORMS MANAGER $32,457.39
MAINTENANCE EMPLOYEE $17,139.20
COMMERCIAL PROPERTY DEPARTMENT:
APPRAISAL SUPERVISOR-COMMERCIAL PROPERTY $48,350.00
SENIOR COMMERCIAL APPRAISER $33,173.33
COMMERCIAL APPRAISER $25,968.81
COMMERCIAL APPRAISER $21,978.89
COMMERCIAL APPRAISER $25,19W.811
IN#ORMATION SPECIALIST-COMMERCIAL PROPERTY $19,326.54
COMMERCIAL APPRAISER (HALF TIME EMPLOYEE) $10,000.00
FILING CLERK (PART-TIME) $3,000.00
LAND DEPARTMENT. !
APPRAISAL SUPERVISOR - LAND $18,92500
SENIOR LAND APPRAISER $34,513.16
LAND APPRAISER $28,705.01
FILING CLERK (PART-TIME) $5,000.00
PERSONAL PROPERTY DEPARTMENT:
APPRAISAL SUPERVISOR-PERSONAL PROPERTY $41,921,68
SENIOR APPRAISER-PERSONAL PROPERTY $32,486.84
PERSONAL PROPERTY APPRAISER $30,000.00
PERSONAL PROPERTY APPRAISER $22,436.55
PERSONAL PROPERTY APPRAISER $27,049.79
INFORMATION SPECIALIST-PERSONAL PROPERTY $19,163.02
pa g 8I
Agenda fdo.
Agenda Item
1997 SALARY SCHEDULE Date ~
1997
BUDGETED
TITLE SALARY
RESIDENTIAL PkOPERTY DEPARTMENT:
APPRAISAL SUPERVISOR-RESIDENTIAL PROPERTY $42,734.82
SENIOR APPRAISER-RESIDENTIAL PROPERTY $31,947.51
RESIDENTIAL PROPERTY APPRAISER $26,478.21
RESIDENTIAL PROPERTY APPRAISER $25,977.63
RESIDENTIAL PROPERTY APPRAISER $21,976.08
RESIDENTIAL PROPERTY APPRAISER $25,968.36
RESIDENTIAL PROPERTY APPRAISER $21,259.20
RESIDENTIAL PROPERTY APPRAISER $20,099.42
APPRAISAL SUPPORT CLERK $17,729.39
INFORMATION SPECIALIST-RESIDENTIAL PROPERTY $19,163.02
FILE CLERKS, 2 EA. (PART-TIME) $1,800.00
SUPPORT CLERKS, 2 EA. (PART-TIME) $1,920.00
HOUSE SCALERS, 2 EA. (PART-TIME) $8,640.00
APPRAISAL SUPPORT DEPARTMENT:
APPRAISAL SUPPORT MANAGER $43,260.00
APPRAISAL SUPPORT CLERK - If $21,459.02
APPRAISAL SUPPORT CLERK -1 $19.164.68
APPRAISAL SUPPORT CLERK - I $19,164.66
APPRAISAL SUPPORT CLERK -1 $19,164.66
APPRAISAL SUPPORT CLERK -1 $19,164.66
RECEPTIONIST $16,667.21 {
FILE CLERK (PART-T)ME) $1,620.00
DATA PROCESSING PERSONNEL:
DATA PROCESSING MANAGER $45,095.46
SENIOR INFORMATION SPECIALIST $25,512.34
MICROCOMPUTER SPECIALIST $25,768.72
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,;;c~wa fVO.
1997 SALARY SCHEDULE Dated em \
1997
BUDGETED
TITLE SALARY
RESEARCH & TRANSFER PERSONNEL:
RESEARCH $ TRANSFER TECH 111 $33,067.85
SENIOR RESEARCH & TRANSFER TECH 11 $23,209.79
RESEARCH & TRANSFER TECHNICIAN If $19,664.82
RESEARCH & TRANSFER TECHNICIAN II $19,664.82
RESEARCH S TRANSFER TECHNICIAN 1 $18,843.75
INFORMATION SPECIALIST $19.163.02
$1,416,044.86
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Agenda Na,
Agenda Item AW 6t
. Da e 3
C Y Of Affff Nr TEXAS MUNICIPAL BUILDING s 2IS E. MCKINNEY4 DENTON, TEXAS 76201
(817) 566-8200 • DFW METRO 434.2529
MEMORANDUM
DATE: July 15, 1996
TO: Honorable Mayor and Members of City Council
FROM: Ted Benavides, City Manager /V>
SUBJECT: HOTEL OCCUPANCY TAX RECIPIENT 1997 BUDGET PRESENTATIONS
Attached please find a chart that details the staff recommended 1996-97 allocation
of hotel occupancy tax funds. As you may recall the City contracts with various
organizations to receive hotel occupancy funds to promote tourism and the hotel and
convention industry in the City of Denton.
In 1996.97 five of these organizations will be in the second year of a two year
contract with the City (Convention and Visitors Bureau, Greater Denton Arts Council,
North Texas State Fair Association, Denton County Historical Museum, and Denton
County Historical Foundation). According to Chapter 351 of the Texas Code, and as
a condition of their contract, each recipient must submit for City Council approval an
annual budget detailing activity that will be paid for by hotel occupancy tax funds.
The 1995-96 allocation and the proposed 1996-97 allocation to each recipient is
detailed on the attachment. These amounts include any carry forward frinds received
in excess of prior year budgeted allocations as stated in each recipient contract. On
July 23, 1996 these organizations will be presenting their budgets to City Council for
your review. A copy of each recipient's budget is attached, and formal approval is
scheduled for August 6"In addition, the City also has one year contracts, expiring September 30, 1996, with
five additional organizations {Denton Black Chamber of Commerce, Denton County
Amphitheater Association, Denton Historic Landmark Association, Denton Festival
Foundation, and Denton Main Street Association). Each of these organizations, plus
the Denton Hispanic Chamber of Commerce, have made a request for 1996-97
funding from the hotel occupancy tax. On July 23, 1996 these organizations will
present their funding request to City Council for your consideration. A copy of each
application is attached.
"Dedicated to Quality Senice"
4
F
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Agenda No.
Agend Item
Date r
Memo to Council
Hotel Occupancy Tax Recipient Budget Presentations
July 15, 1996
Page 2
As a condition of each contract, recipients must provide quarterly reports that
demonstrate compliance with the intended use of the hotel occupancy funds.
Currently, all the organizations have met their second quarter obligations by
submitting quarterly reports to the City. The Black Chamber of Commerce and the
Denton County Historical Foundation have recently submitted their reports for the
second quarter and staff is in the process of auditing these reports. Therefore
payment to these organizations has not been made for the second quarter. Third
quarter reports are currently being submitted to the City.
The staff recommendation includes funding for all the above organizations plus
continues to contribute hotel occupancy tax funds toward eligible City expenses
associated with the operation of the Civic Center and hotel occupancy tax reserve.
With the exception of the hotel occupancy tax reserve, the recommended funding for
each agency will either remain constant or increase. No organization will receive less
in 1996-97 than they will in the current year. Funding for the Denton Main Street
Association increases to fund a position which will be included in the 1996-97
proposed budget for the City, which will be presented to you later this month.
During the July 23rd worksession, staff will be seeking direction regarding the
attached recommendation. Should the City Council direct staff to allocate hotel
occupancy funds to any of the requesting agencies, they will be asked to present their
proposed budget to City Council for review and approval during a subsequent
meeting.
If I may answer any questions please advise. Thank you.
JF
AFF0124F
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Recommended Hotel Occupancy Tax Allocation for 1996-97
1995-96 1995-96 1995-96 1996-97 1995.96 1996-97
Budget Percent of Tax Rate Budget Carty Total
Two Year Contract Tax Revenue Allocation Forward Budget
Convention and Visitor Bureau 205,920 37.7143% 2.6400% 210,038 12,069 222,107
Greater Denton Arts Council 72,540 13.2857% 0.9300% 73,991 4,251 78,142
North Texas State Fair Association 68,640 12.5714% 0.8800% 70,013 4,023 74,036
Denton County Historical Museum 64,740 11.8571% 0.8300% 66,035 3,794 69,829
Denton County Historical Foundation -,4,6.80.-, 0.8511% T 0.0600%1---.-- _ 4,774 - - 274 _ 5,048
416,520 76.2657% 5.3400% 424,850 24,411 449,262
One Year Contract
Denton Main Street Association 15,000 30,000 30,000
Denton County Amphitheater Association 3,000 31000 3,000
Denton Festival Foundation 3,000 31000 3,000
Denton Black Chamber of Commerce 5,000 51000 5,000
Denton Hispanic Chamber of Commerce N/A 5,000 5,000
Denton Historic Landmark Commission J__1,000 - 1,000 1,000
27,000 4.9451% 0,3462% 47,000 - - 0 - 47,000
Eligible City Expenses - Civic Center 69,875 12.7976% 0.8958% 11,273 4,093 73,366
Reserve 32,605 5.9716% 0,41800/61 13,797 3,493 -17,290
102,480 18.7692% 13138%1 83,079 7,589 92,658 s
§
Total 546,000 100.00x% 7.00%! 556,920 32,000 588,920
is o
Projected 1995.96 578,000 3
Over/(under) Budget 32,000
I -
07/17/96:12:04 PM ALLOCATE.WK3 Page
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Agenda
Agenda Item
7_
Date '
PROPOSED BUDGETS
1. Convention and Visitor Bureau
2. North f as State Fait Association
3. Denton County Historical Foundation
4. Denton County Historical Museum
5. Greater Denton Arts Council
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Agend; ND.
AQW1 Item
Date
CONVENTION & VISITOR BUREAU
PROPOSED BUDGET
1996-97
RECEIPTS: 95-96 96-97 Proposed
Budget Budget
200 Income $205,920 $222,107
102/103 Reserve Fund $50,924 $8,889
202 Reserve Transfer/Awareness $50,000 $0
Renovation Reserve $0 $15,000
203 Interest Income $3,700 $2,500
204 Misc. Income $0 $0
205 Marquee Billboard $500 $0
TOTAL RECEIPTS: $311,044 $248,498
300 Salaries $81,121 $85,689
305 Salaries /Temporary Services $1,500 $1,500
308 Salaries VIC $13,500 $13,500
309 Misc. Expense $0 $0
310 Retirement $2,001 $2,001
311 Car Allowance $4,200 $4,200
315 Payroll Taxes $7,800 $8,200
320 Health Insurance $9,205 $8,335
322 Liability Insurance $500 $500
325 Travel & Training $2,000 $2,000
330 Equipment _ $500 $2,500
331 Copy Machine $700 $1,000
332 Computer $2,000 $2,000
333 Renovation Expense $15,000 $15,000
334 Other $0 $0
'401 Supplies/Printing _ $1,400 $4,500
406 Telephone Service $4,600 $5,000
407 Metro Line $1,380 $1,300
415 Audit $850 $850
0420 Printing $2,500 $0
424 D1FW Awareness Campaign $50,000 I SO
425 Postage $3,5053,500
426 Accounting _ I 93,500 54,000
500 Convention /Contract Salaries i SOL 0
502 Solicitation/Travel $13,000 $4,000
503 Convention Service $2,000 1 _ $1,500
504 Convention Advertising $0 _ $0
505 Convention Promotional Events $1,000 $800_
506 Convention Trade Show id _ $0
508 'MembershipiSubscription $1,000 $800
Tourism Salaries/Contract Service SOv $0
512 TravellSpeciel Projects $2,500 j _ $2,000
513 Tourism Service $15,000 ' $10,000
Page 1
2
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Dale
Agen514 Tourism Advertising $17,500 $14,000
426 Marquee Billboard $16,000 i $16,000
515 Tourism Promotioal Events _ $0 ! $0
516 Tourism Trade Show $10,987 j $10,000
517 Tourism Promotional Material $12,000 k $11,600
518 Membership/Subscription $1,8001 $1,800
520 Film Commission $3,500 $3,421
521 Brochures s0 i $0
522 Visitors Center $7,000 $7,000
TOTAL DISBURSEMENTS: $311,044 $248,496
$0 $0
•4011420 Combined theses 2 accounts under
401 SuppliesTrinting I
Page 2
Agenda No. s 1
Agenda Itam
Date
DENTON
CONVENTION & VISITOR BUREAU
MARKETING PLAN
1996-97
Prepared by
Jo Ann Ballantine
Director
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Agenda No.
Agenda Item
Date
DENTON
CONVENTION & VISITOR BUREAU
ADVISORY BOARD
1996-97
Chair: Greg Sawko
Members: Janet IA-arreld
Lucy Haverkamp
Jane Jenkins
Jack Miller Ex-Officio
Martha Len Nelson
Chamber of Commerce Representatives:
Fred Gossett, Chair
Priscilla Sanders, Past-Chair
David Biles, Treasurer
Chuck Carpenter, President
Convention Visitor Bureau Staff
Jo Ann Ballantine, Vice President
Robin Myles, Administrative Asst.
Jan Smithers, Information Asst.
6
Agenda No.
Agenda Item
Date C
Marketing Plan
1996-97
1. Introduction
The primary mission of a convention & visitor bureau is to SELL cities. It may
seem too simple but bureaus are charged with the task of developing an image that
positions their cities in the marketplace as a viable destination for meetings and visitors.
This directive includes working with the various constituents who make up the hospitality
industry in the community and all the other constituents who have a part in its mission.
II. The Denton Convention & Visitor Bureau (DCVB)
The DCVB was initiated in 1976 by the Denton Chamber of Commerce and
remains as a division of this organization. There is no membership structure within the
DCVB so all funding comes from the occupancy tax disbursement by the City of Denton.
This is unique in that all remaining occupancy tax recipients receive other monies.
The occupancy tax rate in Denton is 13%. Six percent is sent to the State of Texas
for the general fund. Only one-half of one percent of this six percent state occupancy tae
is sent to the state's tourism department.
The City of Denton collects the remaining occupancy tar which is 7%. The
distribution is as follow.:
City of Denton 12.08
City of Denton Reserve 5.06
Denton Chamber of Commerce (to operate the DCVB) 37.71
Greater Denton Arts Council 13.25
North Texas Fair Association 12.57
Denton County Historical Museum 11,86
Denton County Historical Foundation ,86
Newly funded organizations (grants of 1 year) 5.86
Denton Main Street Association $15,000
Denton Black Chamber of Commerce 5,000
Denton County Amphitheatre Assoc. 3,000
Denton Historical Landmark Commission 1,000
Denton Festival Foundation, Inc. 3,000
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Agenda No. Agenda Item _
Date
The DCVB operates via an agreement between the City of Denton and the Denton
Chamber of Commerce. A two-year contract was signed which provides 37.71;'0 of the
locally-collected tax revenue to the DCVB (down from 40.71% in the last contract). This
contract began October 1, 1995 and ends September 30, 1997.
III. Mission Statement
The Denton Convention & Visitor Bureau exists for the purpose of soliciting
conventions, tour groups, visitors, and film/television projects to the City of Denton to
increase occupancy in the hotel/motel properties and to bring added revenues to Denton
in the form of gross profits and sales taxes.
IV. Participants in Plan Development
The DCVB operates under an Advisory Board which makes recommendations to
the Chamber of Commerce Board of Directors. This board includes Chamber members,
community volunteers, and a city council representative.
V. Situation Analysis
The following is a list of the potential markets.
A. Overnight Visitors: Group
Corporate (companies such as Peterbilt, Victor, Turbo, etc.)
SMERF (sports, military, educational, religious, fraternal)
Motor Coach Tour
Inbound charter (youth groups, camps at the universities)
Film and television crews
Race fans and attendees of track-related events
i
B. Ovem~__ _?ghtVisltors: individual
Commercial not part of a group
With reservations: typical business traveler
Without reservations: walk-ins
Government per diem; group is rate sensitive
Leisure typical tourists/highway travelers
Visiting friends and relatives
Special event
C. Day Visitors
Business
Visiting friends and relatives
Special event/attraction
Drive-by; drive-through
Short-term television/film projects (commercials)
-2.
r
Agenda No.
Apend Item
Date
VI. The Industry in Denton
There are many hospitality partners who make up the destination team. They are
those units which create an effective organization able to carry out a comprehensive,
unified marketing program for its community.
1. hotels/motels/bed&breakfasts/meeting facilities
2. convention center
3. attractions/tours
4. retail/discount shopping
5. entertainment/arts events
6. food and beverage
7. information centers/visitors
8. transportation network
In the list above, Denton has most of these components. The following will
provide details on each of the categories.
1. Not i of I bs/meetin& facilities
2. Convention center
Denton has I full-service hotel, 12 motels, and 4 bed & breakfasts within the city.
Together, they provide 1099 rooms. There are also three bed & breakfast properties
located outside the city. The latest motel to open was the Super 8 which provides 80
rooms and a conference area. Two new B&Bs opened on Locust Street and a new B&B
opened in Aubrey. Additionally, the Healing Springs Resort in Tioga has re-opened with
new management and offers accommodations within their lodge and bunk house
facilities. This type of property does not provide occupancy tax but does offer additional
rooms when Denton is booked. The B&B market is growing in Denton and it has been a
tremendous addition to the hotel business. For years people have called in wanting a
B&B referral and we are now able to provide this information for the Denton area.
The Western Inn (formerly Best Western) is now the Econoiodge and the Denton
Inn is looking to acquire a new franchise association. The CVB is currently working wi.h
a developer regarding a new hotel property in Denton and hotel inquiries filter in
regularly. The occupancy rates are consistently on the rise and many week-ends the
DCVB has referred potential visitors to area cities for accommodations.
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Agenda No. rT
Agenda Item oc
Date
Lewisville has grown tremendously in the last 3 years and offers many things for
visitors. If Denton recruits a conference or a sports toumament, their properties can assist
in accommodations regarding overflow. They also have many new restaurants and plenty
of shopping. Although Denton competes with all cities, it's important to have a
cooperative neighbor city and CVB.
Denton maintains a civic center which, at times, could be used to host convention
groups. However, this facility is limited due to its distance from the hoteWmotels, little
available parking, lack of actual exhibit space, and no available meeting rooms. Its use is
confined more to craft or gun shows and local events. The city desires to renovate this
building and has completed a feasibility study on this structure. However, the cost is high
and at this time the city management has not determined a funding mechanism. With two
college campuses in Denton, the city is fortunate to have many facilities for convention
and tourism opportunities. However, there are times when the universities book camps,
seminars, and conferences which limit the availability of space.
A new performing arts center will be built next year by UNT for its College of
Music. This facility will be located on campus and across the interstate from the
Radisson Hotel. Its location could be very helpful in attracting convention groups.
Regarding conferences and meetings, there has always been a perception of
Denton as just a college town. People in the association business believe that Denton
does not offer nice accommodations, golf, activities, or anything fun. This perception
may change with the Texas Motor Speedway addition. However, Fort Worth may
capture most of the business.
s
3. Attractions/tour
Denton has numerous points of interest:
Courthouse-on-the-Square
Denton County Historical Museum
Evers Hardware
TWU: Little Chapel-in-the-Woods
DAR Ladies Gowns Museum
Texas Women:
Hangar 10 Airplane Museum
Meadows Gallery - Center for Visual Arts
UNT: Rare Book Room
Edna Stafford Art Gallery
Two historic cemeteries: Oakwood and lOOF
Pecan Museum
Texas Motor Speedway
-4.
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Agenda No,
Agenda Item
Date
Shoppingopportunities include:
Historic downtown square and central business district
Golden Triangle Mall
Exposition Mills Denton Factory Stores
Antique stores throughout the city
Denton Town Center
Denton Center
Southridge Village
Annual events impgrtant to visitors:
Texas Storytelling Festival
Denton Arts & Jazz Festival
Kiwanis Fireworks Show
North Texas State Fair
County Seat Saturday
Holiday Lighting on the Square
Christmas Home Tour
Upcoming: NASCAR Races
i
Recreation-
Theatres, bowling, roller skating, golf (4 courses and driving range),
miniature golf, swimming, city parks, etc.
Lake Ray Roberts has Isle du Bois State Park and its second state park,
Johnson Branch, may open this summer. This lake is new and
offers a multitude of activities for campers, boaters, etc.
The Denton general brochure lists a number of special sites to see. One of the
sites, the Courthouse on the Square, celebrated its 100th birthday this year. Also, Denton
County held its 150th birthday. More than a dozen activities were organized to celebrate
these events. The CVS worked closely with Anderson/Hanson, an ad agency in Dallas,
to acquire media coverage for the city.
Horse racing has been addressed several times in past marketing plans of the
Denton CVB. Finally, it has materialized in North Texas. The new track has been built
and just opened in Grand Prairie. Now there will be much more activity within Denton
County regarding horse breeding and training related to the new track.
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Agenda No.
Agenda Item
Date LP
In this area, NASCAR racing is on the horizon. The Texas Motor Speedway is
working hard to complete its facility and begin their Winston Cup races and other related
activities. The track is located only 14 miles south of Denton. Although the track is
officially within Fort Worth, the visitor impact on Denton will be significant. Research
has been conducted to see how Denton needs to plan for this influx of visitors. This
attraction will be most important to the future of the Denton hospitality industry and the
CVB should work very closely with TMS. Thefrrst race is scheduled for April 6,1997.
The historic downtown square has developed into a lively mix of retail businesses,
antique stores, gift shops, and fun restaurants. This was, and continues, via the Main
Street Program. Because of the Main Street initiatives, efforts, and tenacity, downtown
Denton is attractive and thriving. This is the kind of city which gives so much substance
to a tourism program. The DCVB and Main Street are active partners in the promotion of
Denton and the downtown area to residents and visitors.
4. R tailldisco unt chopping
Denton has a variety of shopping areas. The Golden Triangle Mall, located on the
south side, is an anchor in that area. Shopping centers surround the mall and offer a
diverse selection of consumer products and services. The historic downtown district also
serves as an anchor in its area of town and offers much to area residents and guests.
Other shopping areas dot the city and provide easy access for all needs. A current trend
to offer discount goods is part of Denton's shopping scene. Exposition Mills Denton
Factory Stores is located on 1-35 on the north side of the city and serves Denton residents,
highway travelers from around the U.S., from Oklahoma, and from the metroplex.
5. Fnterlainment~os
Denton has an abundance of activities for residents and visitors listed in the
calendars of events and the annual events listing. There are university events, community
events, and events initiated out of Denton.
The Vision 2000 process is still underway. The "PLAY" group is working
towards establishing an entertainment/historical/cultural corridor, These ideas and efforts
would certainly improve the appearance and offerings of Denton. Another area that
could be offered as an alternative leisure area is the Fry Street section of Denton near
University of North Texas. Currently, the Main Street Program is working %vith the
merchants to develop this area.
6. Food and beverage
Denton has over 135 restaurants. The list includes locally-owned establishments,
fast-food places, and many chain eateries. New restaurants include Guiseppe's, Sutphin's
Bar-BQ, Metro Bagel, Mr. Tee's Chicken and Ribs, and a new Taco Bell.
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AwAd Na.
Agen item
Date
Denton is a dry area. There are no package stores in the city. Alcoholic
beverages are available in restaurants and bats via a club membership. However, this
arrangement requires a patron to possess a number of club cards (or a Unicard for some
chains) at a cost of $1-5 each. This situation is not accommodating to convention
attendees.
Midnight closing hours were recently changed to 2 a.m. by a city council vote. It
is possible that this decision could be reversed within a year if council decides that the
results of laic closings are detrimental to the community. However, a recent article in the
Denton Record-Chronicle reported that there had been no increase in criminal activity
related to this change in the closing ordinance. This is good news because this ordinance
could also affect some groups' decisions to book meetings in Denton.
7. Information centers
The DCVB opened a Visitor Information Center (VIC) in December 1943 at
Exposition Mills Denton Factory Stores to provide information and material to residents
and visitors about Denton, the DFW Metroplex, and the entire state of Texas.
This facility was located on the interstate and north of the city to make it
accessible to visitors. The Hunt Corporation, owner of the center, offered free space in a
five-year lease. The center operates every day throughout the year except 2-3 holidays.
It is run by a few volunteers and some paid staff.
The traffic count of visitors to the center has increased dramatically recently. The
number for May jumped to 1185 up from 688 a year ago. Visitors include residents,
Texans, and those from out-of=state and out-of-country.
The Visitor Information Center has been an added expense to the CVB budget but
has helped tremendously in the dissemination of touesm information and serving
residents, travelers, and visitors.
Another outlet for information is the City Hall at the Mall. The CVB is working
with the city and Golden Triangle Mall (the location) to provide all the necessary
materials in their new place. This its a cooperative effort by several entities in Denton and
provides information to residents and visitors to the south side of the city.
8. Tr nsportation network
Denton is fortunate to be located on one of the major interstates in the U.S. It
runs from the tip of Canada through the mid-west into Texas and down to Laredo.
Access to Denton is easy via 1.35E, I-35W, and Highway 380.
.7.
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Agenda No..
Agenda Item
Date
Another access is via the DFW International Airport. It is located only 25 miles
north of Denton and is connected by I.35E and Highway 121. It is the second busiest
airport in the world. Love Field in Dallas is also a major airport 35 miles south and
connects to Denton via I-35E.
Rental cars, limousine service and taxis are available in the Denton area.
Limitations include the trolley service not extending beyond 7 p.m. and running only
Monday through Saturday and a lack of shuttle service between the airports to serve the
hotel/motel industry in Denton.
Summary
Many good things are happening to effect the hospitality industry in Denton.
More hotels and restaurants are coming in to serve visitors and residents and the Texas
Motor Speedway is the newest and biggest attraction in the entire North Texas area. All
of these factors point to a greater increase in occupancy and sales taxes which will impact
the Denton economy.
Another positive aspect of the Convention & Visitor Bureau is its involvement on
behalf of the City of Denton in the Dallas/Fort Worth Regional Film Commission. Since
first joining and serving as a participating member in this commission, Denton has had
numerous film and television projects along with commercials produced in the city and
county. A small investment of $3000 per year since 1987 has attracted more than $8
million to the Denton community. This association has always reaped enormous benefits
and continues on a regular basis.
The Advisory Board of the Convention & Visitor Bureau acknowledges the
effectiveness of the current year's Awareness Campaign. However, the Bureau's
participation depleted all of its reserves with money left only for regular program
activities
The Advisory Board recommended that the Bureau concentrate less on convention
solicitation because of the lack of hotel rooms, the lack of a conference center, and little
public transportation between Dallas airports and Denton. Their plan for the next fiscal
year includes focusing on tourism especially forging a close association with the new
Texas Motor Speedway. This facility will bring many visitors to this region for race and
non-race events throughout the year. This recommendation was approved by the
Chamber Board of Directors and is evident in the marketing plan and budget.
The DCVB is working diligently to increase the hospitality business in Denton.
Although the specific mission of the DCVB is to increase occupancy tax revenues, other
monies are generated to Denton businesses through the programs of the DCVB.
Although the Bureau desires measurable results, the success of the total program cannot
always be evaluated in dollars.
h~admin%mpian -8-
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Alifo4a
DENTON CONVENTION & VISITOR BUREAAVOa Item
MARKETING PLAN Data
1996-1997
GOALS: To increase hotel occupancy, tax revenues
1. DALLAS/FORT WORTH REGIONAL FILM CONIINUSSION
Goal: To recruit commercials, film, and television projects to Denton.
Strategies:
* Contribute as a small-tier city to the DFW Regional Film Commission
* Serve as a board member
* Serve as a sub-committee member within the film commission on special projects
* Attend bi-monthly board meetings
* Assist with scouting for locations
* Advise city and county government regarding policies to iacilitate projects in Denton
* Provide photos for film commissions and location scouts
H. CONVENTION SALES
Goal: To solicit and book those organizations whose meeting criteria match the
accommodations and facilities of Denton.
Strategies-* Utilize TACV$'s NET computer svstem and Texas Market Source to track potential
• bcsiness
* Form a committee to develop the use of all the sports venues (both
universities, the school district, and the city's park facilities).
* Present bids and negotiate for organizations to hold meetings in Denton
* Offer receptions and special events to groups qualified for considering
Denton as a meeting site
III. CONVENTION SERVICES
Goal: To service all visiting groups and organizations to make their meeting
a success in Denton.
Strategies:
* Provide hospitality training to local hospitality partners
* Provide materials to groups
* To assist coordinators of meetings with all necessary arrangements
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Agenda No,
IV. TOURISM SALES Agenda Item
Goal: To promote and market the Denton area to all leisure travelers which e
will provide increased revenues to the hotels, restaurants, attractions,
retail businesses, and other support industries of the hospitality industry.
Strategies:
' To book six motorcoach tours per year
• To increase Denton's pleasure travel market
' To increase the number of visitors to Denton's historic downtown for
overnight stays and day trips
' To exhibit at six consumer travel shows
• To assist in the devel^pment of a new attraction: outdoor historical drama
V. VISITOR SERVICES
Goal: To accommodate all residents and visitors with information.
Strategies:
' To operate a Visitor Information Center (VIC) at Exposition Mills Denton
Factory Stores
• To assist City Nall in the Mall with infot,-gati^n distribution.
' To provide all available materials on Denton, the DFW Metroplex, and
the state of Texas at the VIC or within the Chamber office
• To respond to walk-in visitors and telephone and mail inquiries immediately
' To showcase Denton activities on the marquee billboard south of Denton
' To advertise the VIC on the billboard north of Denton
VI. COINWUMTY I,IIVOLVE.IIE,NT
Goal: To serve as a liaison and resource within Denton to facilitate the production
of local events and activities.
Strategies:
• To assist local festivals
' To assist in the development of events
' To serve in an advisory capacity on local events boards
• To provide residents and visitors with information regarding events
' To offer a speaker's bureau on travel-related topics
' To serve on community committees
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Agenda No.
Agenda Item _
VII. PUBLICATIONS OF THE CVB Dale
Goal: To provide up-to-date informational materials to residents and visitors
Strategies:
• To issue a general brochure on Denton bi-annually
• To issue a quarterly Calendar of Events
• To issue a Restaurant/Entertainment Guide as needed
• To issue a visitor map as needed
i • To issue an annual events rack card
• To issue a "Where to Stay" rack card
• To initiate a Group Tour Manual
To re-edit the Denton video
0cvbVpecs2
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'Agenda No. `
Agenda Item
Date
North Texas State Fair & Rodeo
Proposed Budget for the Fiscal Year
October 1, 1996 through September 30, 1997
Projected Cash, October 1, 1996 520,00
Receipts:
Occupancy Tax 74,0
Disbursements:
Salaries 45,000
Printing 10,000
Advertising 100000
Postage
1
Utilities .,500
2,000
Office Supplies and Expenses 29000
Telephone 4 9000
Office Equipment
Maintenance 500
Office Equipment 39000
Audit 1.200
5719.2 ¢
Projected Cash after Operating Receipts and Disbursements S141836
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AgenQa No. v ~
DENTON COUNTY HISTORICAL FOUNDATIOe
P. 0. Box 2164 ovate
Denton, Texas 76202
OENTON COUNTY COURTHOUSE
IWO INS
June 26, 1996
Jon Fortune
Chief Finance Officer
City of Denton
215 E. McKinney
Denton, Texas 76201
Dear Mr. Fortune:
Attached is the Denton County Historical Foundaiton's proposed Lalor fund
budget for 1996-97 totaling $5,048. (five thousand forty eight dollars).
We are pleased to be a part of the historic preservation and heritage tourism
promotions for the city of Denton. It is our intent to continue our coopera-
tive efforts with all groups in the promotion of Denton. Please contact our
office if you have any questions.
erely,
or ` at
t ie
Chairperson
enc
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Agenda No. ~vS
~~Aagenda tern
DENTON COUNTY HISTORICAL FOUNDATION;e U.
P. 0. Box 21&1
AQ D enton, Texas 76202
c_~ DEN
?ON COUNTY MATMOUSE
BUNT 1B%
Denton County Historical Foundation, Inc.
Proposed Budget 1996-1997
Lalor Funds - City of Denton, Texas
INQ4E INCOME EXPENSE
1.00 Lalor Funds City of Denton $52048.
MENS_F.
3.00E HeritageTourism Promotion 23500.
Co-op advertising; brochures;
historical tour maps; special events.
6.OOE Heritage Projects - THC Historical 1,000,
Markers for City of Denton (currently
l in process).
I ~
6.01E Heritage Projects - THC Historical 500.
Marker repair/replacement in city of
Denton.
6.02E Heritage Projects - Historical Publications 500.
City of Denton History/Exhibits.
I
6.03E Preservation/Operation of Historical 548,
Fire Truck, City of Denton.
TOTAL $5,048. $5,048.
R
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A~wda No. Q -
~a Agenda Item
Date
i
Courthouse-on-the-Square Museum t
July 15, 1996
Jon Fortune
!I Chief Finance Officer
E City of Denton
I
Denton, Texas 76201
Dear Mr. Fortune:
I
j Enclosed is the annual budget for Hotel Occupancy tax allocated by contract
to the Denton County Historical Museum, Inc. for 1996 - 19979 by the City
of Denton.
Attached is demographic data for tourists who have visited the exhibit
rooms of the Museum from October 1995 to June 1996. These geographic
locations were taken from the Museum's ledger guest book. A location is
listed if just one person signs; however, most locations represent more than
one person from that location. Approximately 28% of visitors will not sign
a guest register. Annual attendance exceeds 40,000 persons.
Tourism is of major importance to us, especially heritage tourism.
Historical tourists spend $62.00 more per person than other tourists,
according to data obtained in April 1996.
We are pleased to be a part of the succss story for the hotel occupancy tax
for Denton and thank you for your help during the year.
'incerely,
N rm " n mole
Dir for
enc
aka rknton County Historical Museum, Inc,
P.O. Box 2800 Denton, Texas 76202 Courthouse-on-the-Square 501(C) (3) Non-Profit
Telephone: (817) 565-8697 or 565-8693 1.8W-346-3189 FAX: (817)565-8693
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ApeO 3 No.
AQln43 Item
Oefe
Denton County Historical Museum, Inc.
aka Courthouse-on-the-Square Museum
1996-1997 Proposed Budget
REVENt$ 2XPENDITtMRS
1.01 Hotel Occupancy Tax $ 69,829.
1.02 Bankone Interest 700.
1.10E Salary, Director $ (32,651.)
1.11E Salary, Collection MA (17,201.)
1.12E Professional/Contract Labor 3,000.
1.13E Security/Maintenance 21000.
1.23E Special Events 800.
1.31E Museum Assoc. Memberships 477.
1.30E Media Advertising/Public Relat 81000.
1.32E Professional Journals/Books 100.
1.40E Bookkeeping 21000.
1.41E Audit 11300.
1.42E Office Supplies 300. '
1.60E Insurance 21700.
St78 TOTAL $ 70t529. $ 70,529.:
This hotel occupancy tax budget was approved by the Board of Trustees
at their regular meeting June 24, 1996. (see minute book)
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Agenda No.
OCTOBER 1995 Agenda Item
Date
DENTON COVNTV IN STATE OUT OF ST
CORINTH BEDFORD ` INTERNATIONAL
ARIZONA CANADA
FLOWER MOUND MCKINNEY FLORIDA MEXICO
PONDER RINGGOLD WISCONSIN BUENOS AIRES
SANGER NOCONA NEVADA GERMANY
DENTON KATY WEST VIRGINIA ENGLAND
` AUBREY JACKSBORO UTAH NEW ZEALAND
f ARGYLE AMARILLO OHIO FRANCE
KRUM GAINESVILLE LOUISIANA
FRIECO ENGLAND
ARLINGTON OREGON SCOTLAND
PILOT POINT ALVORD CALIFORNIA THE NETHERLANDS
LAKE DALLAS LONGVIEW NEW MEXICO CZECHOSLOVAKIA
LEWISVILLE AUSTIN TENNESSEE
CARROLLTON WYLIE KENTUCKY
THE COLONY EMORY OKLAHOMA
SHADY SHORES DALLAS KANSAS
LITTLE ELM FT. WORTH PENNSYLVANIA
HICKORY CREEK PASADENA ARKANSAS
OAK POINT IRVING GEORGIA
COPPER CANYON N.RICHLAND HILLS NEBRASKA
TIOGA HURST
INDIANA
DUNCANVILLE MARYLAND
COLLEYVILLE VIRGINIA
WATAUGA MINNESOTA
GARLAND IOWA
GRAPEVINE ILLINOIS
HUNTINGTON IDAHO
DECATUR MONTANA
GORDONVILLE NEW YORK
PALESTINE NORTH CAROLINA
LAKESIDE CITY WASHINGTON
BRIDGEPORT ALASKA
MOBANK COLORADO
BONHAM MISSOURI
FAIRFIELD
SHERMAN
WEATHERFORD
SAN ANTONIO
RIO MEDINA
RENAISSANCE VILLAGE
WOODVILLE
CORPUS CHRISTI
TERRELL
COMMERCE
GRAHAM
HOUSTON
WHITE OAK
BEAUMONT
PLANO
t
Agenda N0.
NOVEMER 1993 Ap~nda Item
Date
DENTON COUNTY IN STATE OUT OF STATE INTERNATIONAL
DENTON DALLAS CALIFORNIA ENGLAND
LITTLE ELM RICHARDSON OREGON CANADA
COPPER CANYON BEDFORD PENNSYLVANIA ITALY
LEWISVILLE HOUSTON ILLINOIS NORWAY
SANGER NOCONA VIRGINIA SPAIN
FLOWER MOUND WICHITA FALLS WISCONSIN
CORINTH GARLAND WASHINGTON
SHADY SHORES FT. WORTH NEW YORK
LAKE DALLAS IRVING KENTUCKY
AUBREY ABILENE ARIZONA
ARGYLE SWEETWATER NEW MEXICO
PILOT POINT AUSTIN INDIANA
JUSTIN POTTSBORO MINNESOTA
KRUM SANGER UTAH
HIGHLAND VILLAGE BURLESON MISSOURI
CARROLLTON PLANO FLORIDA
HICKORY CREEK SHERMAN LOUISIANA
CARTHAGE OKLAHOMA
EULESS NEW JERSEY
CEDAR PARK GEORGIA
HUNTSVILLE OHIO
EL PASO IOWA
LUBBOCK MAINE
ALLEN MONTANA
SEABROOK COLORADO
GAINESVILLE NEBRASKA
CORSICANA ARKANSAS
KELLER
14 WELLINGTON
ARLINGTON
ALBANY
DUNCANVILLE
CROWLEY
ROUNDROCK
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Agenda No.e-91c)
Agenda Item
JANUARY 1996 Date
DENTON COUNTY IN STATE OUT OF STATE INTEL RNATION1i.
KRUM PLANO OREGON BRITISH COLUMBIA
DENTON AUSTIN MINNESOTA TAIWAN
HIGHLAND VILLAGE PLAINVIEW COLORADO CANADA
AUBREY GARLAND IDAHO GERMANY
HICKORY CREEK DALLAS TENNESSEE NEW ZEALAND
FLOWER MOUND GRAPEVINE KANSAS UNITED KINGDOM
LEWISVILLE CRANDALL WASHINGTONo D.C. GREECE
BARTONVILLE RICHARDSON FLORIDA MBKICo
SANGER ARLINGTON ARKANSAS ARGENTINA
ARGYLE STEWART WASHINGTON SOUTH AFRICA
LAKE DALLAS KRUGERVILLE LOUISIANA
CARROLLTON BURLESON IOWA
CORINTH DECATUR MICHIGAN
LAKEWOOD VILLAGE PARADISE PENNSYLVANIA
FRISCO BALCH SPRINGS MISSOURI
THE COLONY MIDLAND NEW YORK
LITTLE ELM HOUSTON UTAH
PONDER SULPHUR SPRINGS KANSAS
FT. WORTH MARYLAND
EL PASO WISCONSIN
BEDFORD ILLINOIS
LAGO VISTA OKLAHOMA
NEDERLAND NORTH CAROLINA
CHICO
BRIDGEPORT
CROSSROADS
LONGVIEW
SAN ANTONIO
COLLEYVILLE
GRANDBURY
ABILENE
WOLFE CITY
SUGARLAND
DUNCANVILLE
it
Agenda No. 4&
Abend Item
Date
m3suY 1446
DENTON COUNTY IN STATE OUT OF STATE INTERNATIONAL
PILOT POINT DALLAS CALIFORNIA AUSTRALIA
DENTON FT. WORTH ILLINOIS FRANCE
COPPELL BEDFORD OKLAHOMA MEXICO
CORINTH MESQUITE VERMONT CANADA
CARROLLTON IRVING LOUISIANA
FLOWER MOUND RICHARDSON NEBRASKA
ROANOKE COMBINE MINNESOTA
FRISCO AUSTIN ARKANSAS
JUSTIN VERA FLORIDA
LEWISVILLE PLANO SOUTH CAROLINA
ARGYLE CEDAR CREEK LAKE KANSAS
AUBRSY DESOTO NORTH CAROLINA
THE COLONY TEXAS CITY MARYLAND
SHADY SHORES HOUSTON MICHIGAN
HIGHLAND VILLAGE DENVER CITY PENNSYLVANIA
HICKORY CREEK NOCONA NEW JERSEY
SANGER MUENSTER MAINE
DOUBLE OAK LINDSAY NEW YORK
PONDER FT. MYERS KENTUCKY
EULESS GEORGIA
HURST VIRGINIA
ARLINGTON MISSOURI
LIVINGSTON OREGON
WEATHERFORD
MADISONVILLE
GARLAND
GAINESVILLE
KELLER
VALLEY VIEW
HUNTSVILLE
WHITESBORO
WACO
FREDRICKSBURG
SAGINAW
LUBBOCK
CLEBURNE
GRAPEVINE
POOLVILLE
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Agenda No.
Agenda~m
HUM 1996 Date
DENTON COUNTY IN STATE OUT OF STATE INTERN- ATION)1i.
DENTON WHI1'ESBORO PENNJYLVANIA UNITED KINGDOM
CARROLLTON DALLAS OKLAHOMA GERMANY
KRUM GARLAND KANSAS JAPAN
FLOWER MOUND FT. WORTH NEW MEXICO KOREA
SHADY SHORES ARLINGTON CALIFORNIA TAXARADUKAo JAPAN
LEWISVILLE HOUSTON NEW JERSEY OSAKAp JAPAN
LAKE DALLAS CLEBURN?; ILLINOIS KOBEv JAPAN
AUDREY MIDLAND LOUISIANA CHIME, JAPAN
SANGER EULESS OREGON KANAZAMAl JAPAN
THE COLONY COLLEYVILLE COLORADO HYOG'), JAPAN
HIGHLAND VILLAGE ALVORD INDIANA MEXICO
HICKORY CREEK WIMBERLEY MISSOURI ENGLAND
CORINTH RICHARDSON MICHIGAN YAMANAKA, JAPAN
ARGYLE SAN MARCOS ARKANSAS
COPPELL EL PASO CONNECTICUT
JUSTIN ROCKWALL WISCONSIN
PONDER LINDALE MISSISSIPPI
OAK POINT ODL'SSA WYOMING
MARSHALL UTAH
IRVING NEVADA
BEDFORD FLORIDA
PLANO NEW YORK
GAINESVILLE NEW HAMPSHIRE
KELLER WASHINGTON
FAIRLIE VIRGINIA
SUNSET NORTH CAROLINA
CEDAR HILL SOUTH CAROLINA
LUBBOCK TENNESSEE
COLLEGE STATION SOUTH DAKOTA
TEMPLE ALABAMA
PRITCHETT MONTANA
WOODLANDS MINNESOTA
ABILENE MASSACHUSETTS
WAXAHACHIE NORTH DAKOTA
ROCKWALL KENTUCKY
BOWIE
VALLEY VIEW
CROSSROADS
MESQUITE
LAKE KIOWA
SAN ANTONIO
FARMERSVILLE
GRAPEVINE
FORNEY
ALLEN
WICHITA FALLS
AUSTIN
BORGER
GLADEWATER HUNTSVILLE
r~ s:
Agenda NO.
Agenda item
Date
APRIL 1996
TOWNS IN COUNTY OUT OF COUNTY bj:ATES FOREIGN COUNTRIES
LAKE DALLAS SUNSET IOWA OTTOWA, CANADA
HICKORY CREEK DECATUR MISSOURI GERMANY
f FRISCO SUGAALAND ARIZONA ENGLAND
CORINTH DALLAS MICHIGAN GLOUCESTERSHIRE,
CARROLLTON VERNON ENGLAND
THE COLONY CANTON OHIO DIJON, FRANCE
LITTLE ELM PLANO VIRGINIA CARIBBEAN
ARGYLE EULESS ARKANSAS PUERTO RICO
KRUM PARIS MASSACHUSETTS GERMANY
PILOT POINT N. RICHLAND HILLS OKLAHOMA
VALLEY VIEW KERRVILLE KANSAS
LEWISVILLE LANCASTER COLORADO
ROANOKE SAN ANGELO S. DAKOTA
SANGER TEXARKANA WASHINGTON
SHADY SHORES MCKINNEY RHODE ISLAND
AUBREY IRVING GEORGIA
SLIDELL ALLEN LOUISIANA
FLOWER MOUND GRAND PRAIRIE CALIFORNIA
TROPHY CLUB CO?FELL VIRGINIA
SOUTHLAKE GARLAND NEW MEXICO
HIGHLAND VILLAGE FT. WORTH FLORIDA
PONDER RICHARDSON ALABAMA
JUSTIN QUITMAN NEBRASKA
EL PASO WISCONSIN
SPRING MINNESOTA
KELLER MARYLAND
HOUSTON IOWA
MUENSTER ILLINOIS
BRIDGEPORT
NEWARK
ABILENE
EULESS
ORANGE
AMARILLO
DE KALB
FARMERS BRANCH
HURST
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Agenda NO
Agenda ItEm
MAY 1996 Oate
TOWNS IN COUNTY OUT OF COUNTY STATES FOREIGN COUNTRIES
SANGER FRISCO MONTANA ROMANIA
LEWISVILLE PLANO MICHIGAN JAPAN
' PROSPER DALLAS NEW YORK CANADA
FLOWER MOUND ANNA ILLINOIS THAILAND
ROANOKE LA MANQUE LOUISIANA INDIA
AUBREY HOUSTON UTAH ENGLAND
PILOT POINT TERRELL ALASKA GERMANY
LAKE DALLAS RICHARDSON COLORADO NETHERLANDS
TROPHY CLUB DECATUR CALIFORNIA SINGAPORE
CORINTH STINNETT OKLAHOMA DUTCH CARIBBEAN
KRUM SAGINAW TENNESSEE FRANCE
CARROLLTON MARSHALL CREEK WASHINGTON SCOTLAND
ARGYLE SAN ANTONIO WISCONSIN
HIGHLAND VILLAGE SEGUIN HAWAII
PONDER STAFFORD PENNSYLVANIA
JUSTIN CHERRY POINT FLORIDA
HICKORY CREEK FORNEY IOWA
BOYD CORPUS CHRISTI NEW JERSEY
BLUE MOUND GARLAND ARIZONA
GAINESVILLE DELEWARE
LAKE KIOWA MISSOURI
ABILENE N. DAKOTA
MCALLEN N. CAROLINA
ARLINGTON MARYLAND
ROBY CONNECTICUT
HASKELL S. CAROLINA
BRIDGEPORT OHIO
NEWARK WYOMING
ORANGE
YELLER
DE KALB
FARMERS BRANCH
ODESSA
ST. PAUL
IRVING
WHITESBORO
NACOGDOCHES
POSSUM KINGDOM LAKE
ALLEN
COPPELL
FT. WORTH
GONZALES
EULESS
FRANKLIN
t
rre yr
~h
E
S
Agenda Na. _
Agendl Item
JUNE 1996 oats
TOWNS IN COUNTY OUT OF COUNTY STATE FOREIGN COUNTRIES
SANGER WHITESBORO NEW YORK PUERTO RICO
HICKORY CREEK NACOGDOCHES OKLAHOMA ENGLAND
KRUM POSSUM KINGDOM LAKE NEW JERSEY NEPAL
LEWISVILLE ALLEN N. CAROLINA MEXICO
BLUE MOUND COPPELL ILLINOIS ITALY
FLOWER HOUND FT. WORTH LOUISIANA CANADA
AUBREY GONZALES KENTUCKY FRANCE
DOUBLE OAK EULESS -OHIO
JUSTIN FRANKLIN FLORIDA
ARGYLE DALLAS HAWAII
HIGHLAND VILLAGE RICHARDSON CALIFORNIA
BARTONVILLE DECATUR N. DAKOTA
SOUTHLAKE HOUSTON INDIANA
TROPHY CLUB ROSENSURG MICHIGAN
CORINTH LONGVIEW OREGON
GAINESVILLE ALABAMA
MIDLAND ARKANSAS
KELLER PENNSYLVANIA
ROUNDROCK MINNESOTA
NEWARK NEW MEXICO
BONHAM GEORGIA
AUSTIN KANSAS
GRAND PRAIRIE MASSACHUSETTS
ARLINGTON WASHINGTON
CARROLLTON NEVADA
FARMERS BRANCH TENNESSEE
BURLESON WASHINGTON, D.C
` IRVING
TEXAS CITY
BOYD
KATY
PLAINVIEW
PLANO
HILLSBORO
PARIS
KAUFMAN
GARLAND
ORANGE
TYLER
GRAPEVINE
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AgenAftem-
Date
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July 5, 1996
GREATER Agen
Jon Fortune, Chief Finance Officer
ECity of Denton
COUNCIL 215
ARTS Municipal Building LFINANUE
E. McKinney L 1 O 19%
RAT Roue, $ELL Denton, TX 76201 DENTOK TX?$Xi '
DIRECTORS Dear Jon:
President i
Gro r8e H,
Visa e Presidents Please find attached the budget for Lalor funds allocated to the
Alexander
Greater Denton Arts Council in the 19%-97 City of Denton Budget.
Richard $ Streaam m
Fred Paitenwn
Secretary
Barbara Philips We have chosen to allocate the funds as indicated for the following I
Treasurer
Carol A,dens reasons:
Immediate
{ PAst President
Ronl Beasley 1. Payroll expenses are the most consistent expenditure in terms
Carl Anderson of cash flow and are also the most difficult for which to raise 1
Gerard Balsley
Geneva Berg funds.
Jayne Boston
Mardi Brownell
Tom Cadenhead
Paul Chi ht nd nd; fer 2. By allocating the hotel/motel tax to these two categories, the I
HenryGibbons funds will be easier to manage and report. It should reduce our
Dalton Gregory
Jackie Hawk administrative time as well as yours.
Jane Jenkins ?
Jo Kuhn I
Bonnie McCormick
Garold Nunes Both our board president and I will be out of town during the second
Patsy P.re..on half of July. We would be most appreciative if our presentation could
Tom Piiin~ .c n
Neu Siallings be scheduled no earlier than July 30.
Jim Wheeler
i
EXECUTIVE
DIRECTOR I appreciate the courteous and professional manner in which your '
Harbert Hnll office deals with us. Please let me know if you need further
r
s information.
Si cerefy yours,
I tw
Herbert Holl
Executive Director
Enclosure
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Agtndi No. '0
Agenda Item
GREATER DENTON ARTS COU
Budget 1996-1997
HoteWotel Occupancy Tax
Cash Beginning 0
RECEIPTS
HoteVMotel Tax 78,242
Interest 300
TOTAL 78,542
DISBURSEMENTS
Administrative
Salaries 70,000
Public Programs
Meadows Gallery Public Exhibitions 61500
East Gallery Public Exhibitions 1,000
Performing Arts Events 10042
TOTAL 78,542
Cash Ending 0
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Agenda No. 2
Apend Ite
:Oat e P
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QUESTIONNAIRES FOR FUNDING REQUESTS
I. Denton Main Street Association
2. Denton County Amphitheater Association
3. Denton Festival Foundation
4. Denton Black Chamber of Commerce
5. Denton Historic Landmark Commission
6. Denton Hispanic Chamber of Commerce
I
CITY OF DENTON
Questionnaire for Hotel Occupancy Tax Funding
I. General Instructions
Please answer each question in the space provided and attach only supporting
information. Questionnaire should be typed and the original delivered to the Finance
Department at the City of Denton's City Hall, 215 fast McKinney Street, Denton,
Texas 76201.
tl. Organization Information
Organizationnenton Main qtrppf- acaonia ion Telephone #R17-c;66-Rg29
Mailing Address 221 N. Elm Street Denton, Tx 76201
Street City Zip
Contzct Person Jane Jenkins Telephone k 817-566-8529
I
Is your agency not-for-profit and tax exempt? Yes IRS A~ 75-2333448
In which category(ies) will funds be expended? (Circle Category(ies))
1. Funding the establishment or improvement of a convention center.
2. Paying the administrative costs for facilitating convention registration.
0 Paying for tourism-related advertising and promotions of the City.
0 Funding programs which enhance the arts.
( 5.J Funding historical restoration or preservation programs.
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Agenda Item
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III. Performance Information
1. Briefly describe the purpose of your organization and the major events that are
held annually (include number of attendees, participants, estimate of direct
revenue from events sponsored by hotel occupancy tax).
The purpose of the Denton Main Street Association is to organize events and
coordinate programs that promote the downtown area as a location for sr*clal
events. We also promote downtown as a viable marketplace, a historic district,
and visitor destination.
a. County Seat Saturday, held annually every September, attracts over 10,000
people to the Courthouse Square. Participants include merchants, volunteers,
Denton Historical Museum, Denton YMCA, schools, civic groups and arts
groups. The event cleared $6,000 In 1995.
b. Dog Days of Summer, winner of the 1995 Texas Downtown Aseociation's
Promotion of the Year, attracted over 900 people and their fou. Jeagged friends
in 1996. Participants included merchants, the Denton Humane Society, local
pet supply stores, veterinarians, groomers, dog clubs, a national dog food
company and Main Street volunteers. In 1996 this promotion cleared $978.00.
c. Forty eight merchants participated in the 1995 Scarecrows on the Square fall
celebration. No revenue is generated from this promotion, although it is a
popular tourist attraction because of its high visibility.
d, Now in its third year, The Main Street Acoustic Lawn Jam is held every
Saturday on the Courthouse lawn from May through October. Local musicians
play acoustic instruments on a casual basis from 10 a.m. until 1 p.m. In 1955,
the average attendance was usually 40 people with 12 musicians
participating. There was no direct revenue generated by the promotion.
e. Mardi Gras on Main Street Is an event designed to celebrate downtown and
raise money for program operations. In 1996 more than 200 people attended
the dinner and dance at the Center for Visual Arts. $1,600 was raised for the
Denton Main Street Association.
f. The Denton Main Street Association also participated in Red Bud Days, the
Denton County Sesquicentennial Celebration, and the Holiday Lighting
Ceremony.
2. With regard to the events and services you provide, what is the potential for
overnight visitors? Please provide data supporting potential of overnight visitors
such as a) historic information on the number of room nights used during previous
years of the same event, and/or b) definite programs and activities in the event
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which will encourage overnight visitors for local lodging properties.
Lists of local hotels and motels were provided to all County Seat Saturday
vendors. Several vendors stayed overnight. We have also discussed the
possibility of extending County Seat Saturday to include a street dance. This
would provide an opportunity for visitors to stay overnight in the community and
attend both events that celebrate Denton's heritage.
3. What specific needs of the community are met by your agency?
Historic preservation, image development, promotional activities, architectural
design services, design consulting, merchant co-op ads, cross advertising,
merchandising, pride and awareness of downtown.
4.
Is attendance at your agency's activities and events limited by age, sex, race or
other means, and are they held In proper facilities so as not to limit spectators to a
smal; numkr %
No and yea.
5. How do you plan to advertise outside of Denton county?
Public service announcements (radio), publicity events in newspapers, brochures,
public speaking engagements, professional networking, community billboards,
and coordinated publicity with the Denton Convention and Visitor Bureau.
6. Identify specific target groups to be served, N any; elderly, young, disabled, etc.
No specific groups are targeted for any of our events with the exception of dog
Da .'s of Summer which targets pet owners.
7. Explain the future plans for the development and growth of your organization and
the events you sponsor.
a. County Seat Saturday. Possibility of extended hours. Possibility of adding
events such as old time fiddling contest to expand the festival off the Square to
Dan's Bar, Sweetwater Grill and the Campus Theater.
b. Dog Days of Summer. Attendance has quadrupled since its first year. Winner
of the 1995 Texas Downtown Association Promotion of the Year. This event
attracted people from the metroplex as articles were published In ItitDalLaLs
doming News and the EQd Worth Star Teledi am, as well as the Benton
Record-Chronicle. Event information also appeared on Channel 8's Good
Moming Texas, and on several metroplex area radio stations.
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c. Mardi Gras on Main Street, In 1996 it was " the party of the year" and
increased awareness of downtown. People invited their out of town guests to
attend the party with them. Plan to add a VIP tent in 1997 and increase
pu blicity.
d. Lawn Jam. Could extend into regional musical event (with the proper
promotion).
8. Explain future plans for the development and growth of the events at your facility.
The Courthouse Square serves as a location for many public events not
sponsored by the Main Street Association. These Include Concerts on the
Square, political rallies, filming of movies and commercials, and the Denton State
School Walk-a-Thor. We anticipate the downtown area will continue to serve as a
central location for a myriad of community events.
9. In what way are you promoting your facility?
Business brochures, merchant co-op ads, media events, public service
announcements, newsletters, press releases, event posters, and event flyers.
10. What was the amount of your cash reserves at the end of your last fiscal year?
What plans do you have for those reserves?
We had a $905.64 loss from October 1994 through September 1995. We had
$8,029.14 in the bank as of September 30, 1995 and $8,675.51 as of June 28,
1996. The plans that we have for these reserves are salary for the Assistant Main
street Manager (who coordinates the promotional events), employer taxes,
promotional events, brochures and advertising.
IV. Certification
We certify that the information in the questionnaire, Including all attachments and
supporting materials, is true and correct to the best of our knowledge. It is
understood and agreed that any funds awarded as a result of the questionnaire
will be used for the pura c.~eI forth herein.
Board Chairman > Date A sJ
Project Direclo Date -72-7 6
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Agenda No.
Agin a Item
Date
Denton Main Street Association
Hotel occupancy Tax Allocation Budget
Expenditures 96-97 Allocation
Promotional Events:
County Seat Saturday 9,00.00
Dog Days of Summer 600A0
Thursday Twilight Tunes 250.00
Acoustic Lawn Jam 250.00
Postage 700.00
Advertising 4,000.00
Total Expenditures 15,000.00
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Agenda item T ® ~~I1
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CrN OF DENTON 2 r
~N~NC f ~
Questionnaire for Hotel Occupancy Tax Funding
L General Instructioss
Please answer each question in the space provided and attach only supporting
information. Questionnaire should be typed and the original delivered to are Finance
Departnrem at the City of Denton's City Hall, 215 East McKinney Street, Denton,
Texas 76201.
IL Orgadration Infomatioe
Organization Denton County Amphitheatre Association Telephone 0 243-2705
Mailing Address 910 Whitney Court Denton, TX 7!(205
Street city zip
Contact Person Dianne Edmondson Telephone # 2432705
Is your agency not-for-profit and tar exempt? yes IRS 4 75.240.3750
In which category(ies) will funds be expended? (Circle Category(ies)]
1. Funding the establislunent or improvement of a convention center.
2. Paying the administrative costs for facilitating convention registration
3. Paying for tourism-related advertising and promotions of the City.
We will be bringing thousands of tourists Into the Denton area each season,
probably the largest tourist-drawing HOT fund recipient In terms of numbers of
ovemighters.
4, Funding programs which enhance the arts.
We are also an arts•related activity. The outdoor drama Is a unique form of
theatre which requires special scripting and staging. Typically, casts can number
In the hundreds, and Include singers and dancers as well as odors. Outdoor
drama stages reach widths In excess of 500 feet, Many special effects are used,
as well as other qualities specific to the venue.
5. Funding historical restoration or preservation programs.
it is planned that as part of the Amphtheatm site, there will be historic
restorations and historical educational programs. And, of course, 'Tire Lone
Star' drams Itself Is an historical account of the Texas fight for Independence,
Including the Battle of the Alamo.
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Agenda No. r.
A9,2nd item j~
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I~ Performance Information
1. Briefly describe the purpose of your organization and the major events that are held
annually (include number of attendees, participants, estimate of direct revenue from events
sponsored by hotel occupancy tax)
The principal purpose of the Amphitheatre is to attract tourists to Denton through
the presentation of an outdoor drama similar in concept to those found In other
parts of the United States. The production will give the audience the historic
flavor of Texas, its place in U.S. and frontier history. The drama will be of
interest to family audiences of all ages and backg=nds. In addition, the
Amphitheatre could be used for other functions during those periods not
reserved for the production. These could Include other theatrical and musical
presentations, religious pageants, sunrise services, patriotic and memorial
services, etc.
2. With regard to the events and services you provide, what is the potential for overnight
visitors? Please provide data supporting potential of overnight visitors such as a) historic
information on the number of room nights used during previous years of the same events,
and/or b) definite programs and activities in the event which will enoourage overnight
visitors for local lodging properties.
Because our production will run until approximately 10:30 PM, II Is projected that
a majority of the audience will stay in Denton hotels and motels.
The economic Impact, however, goes even beyond the actual hotellmotel
occupancy. According to the Institute of Outdoor Drama in Chapel Hill, N.C., a
1500 seat Amphitheatre in the Denton area averaging a paid attendance of 1000
nightly with 80 performances for a total paid attendance of 80,00 of an average
ticket price of $10 would thus bring In sales of $000,000 per saason. The direct
economic Impact of the outdoor production is derived from multiplying the ticket
sales ($8000,000) by a dollar turnover factor of 3.5, which equals $2,104.440•
However, over and above the ticket sales impact, if those 80,000 an average of
$70 each at the Amphitheatre, hotels, restaurants, service stations and shopping
facilities, they will spend $4,200,000 aach summer In the Denton area. Multiplied
by the dollar turnover factor of 3.5, the secondary Impact of these additional
purchases Is i1.
3. What specific needs of the community are met by your agency?
Wholesome family entertainment Increased tourists and tourism dollars
Economic development Showcasing the theatre skills of the universities
4. 1s attendance at your agency's activities and events limited by age, sex, race or
other means, and arc they held in proper facilities so as not to limit spectators to
a small number?
We are planning for a 1500.2000 seat capacity Amphitheatre, with productions
that are open and affordable to all without regard to age, race, sex, etc.
5. How do you plan to advertise outside of the Denton community?
Marketing to bus tour coordinators, direct mail, media advertising and bill
boards.
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Agenda No. qla -n z
Agenda Item c
HL Performance Information (continued) Date
6. ldentify specific target groups to be sen,e4 if any: elderly, )Dung disWod, etc.
Virtually any targeted group can be served. There will be full access for the
physically challenged (with diseourd-d tickets for attendants.) Reduced prices for
senior citizens and children will be offered. Signing and special headsets for the
hearing Impabed can be offered, as well as foreign language headset.
Additionally, the production will provide paid, professional experience for
aspiring actors, dancers, etc. from the region and will showcase the drama,
theater, costuming, etc. departments at both universities.
7. Explain the future plants for the development and growth of your organization and
the events you sponsor.
We will be receiving the final Feasibility Study from the institute of Outdoor
Drama early in the Fall of 1998. Following the digestion of that Study, we will
begin an aggressive membership, publicity and fund-raising campaign.
8. Explain future plans for the development and growth of the events at your facility.
`THE LONE STAR' production season will cover the period of May through
August each year. 'Shoulder season' productions can a3 developed for the
months of April, September and October. Other productions can be developed
for Christmas, as well as other holidays and special events.
We are currently studying the advisability of hiring an executive director, either
full or part-time, to assist and guide us during this critical development phase of
our production.
9. In what way are you promoting your facility?
We are obtaining Increasing publicity from the local newspaper and are working
on a pre-production promotional campaign which will be presented to area dubs,
organizations, etc. beginning early in 1997. We also are very visible any active
In the National Outdoor Drama Association, including regular attendance at Its
annual working conference.
10. What was the amount of your cash resen es at the end of )%w last fiscal year? What plans do
you hmv for those reserves7
At the end of our last fiscal year, September 30, 1995, we had cash of x11,158.
Nearly all of that was used to bring in the iOD Feasibility Study Team.
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IV. Certification Apenda No.
l Jends Item
We certify that the information in this questionnaire, including al A
ttt-ac
supporting materials, is true and correct to the best of our knowledgaR ' rs o0
and agreed that any funds awarded as a result of this questionnaire will be used for
the purposes set forth herein.
Board Chairman ' j ~j
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Project DirectJDate 9 ~99~
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Agenda No.
CITY OF DENTON Agenda Item
Dale
Questionnaire for Hotel Occupancy Tax Funding _
I. General Instructions
Please answer each question in the space provided and attach only supporting
Information. Clues0onnalre should be typed and the original delivered to the Finance
Department at the City of Denton's City Hall, 215 East McKinney Stree:. Denton,
Texas 76201.
Ii. OrganlxaCon Information
DENTON FESTIVAL FOUNDATION, INC.
Organization DENTON ARTS & JAZZ FESTIVAL Telephone #__L817 565-0931
Mailing Address P.0- Box 2104 Denton, Texas 76202
Street City Zip
Contact Person Carol Short. Epslival Coordinator Telephone #,[8171 3$3-4418
Is your agency not-for-profit and tax exempt] Yes IRS ,4_1{-1704906
i
In v.hich category(ies) will funds be expended? [Circle Category(ies)1
[1 Furding the establishment or improvement of a convention center.
Since '980, the Denton Festival Foundation, Inc. has provided funds for the Center
for toe Visual Arts ($51,000.00) and the Campus Theatre ($45,000.00). The Civic
Center Park has received $21,975.00 for improvements, security lighting and elec-
trical needs. In addition, $21,580.36 has been contributed to several service groups
2. Paying the administrative coats for facilitating convention registration.
The Denton Festival Foundation pays a Festival Coordinator to plan, promote and
implement the annual Denton Arts & Jazz Festival with a volunteer board. This
includes all artist, vendor and performers' applicationsand registrations.
0 Paying for tourism-related advertising and promotions of the City.
The majority of the hotel tax will be used for advertising and promotions.
Over $20,000.00 was expended for the 1996 festival and we anticipate cost
increases annually.
4. Funding programs which enhance the arts,
he Denton Arts & Jazz Festival is multi-disciplined in its format for programs that
enhance the arts. With a concentration on jazz music, other music, dance, choral,
visual arts, drama, storytelling, children's art activities and other diverse
,~formances give people the opportunity to experience all of the arts. More funding
( 5.) Funding historical restoration or preservation programs. is needed for expansion with
(5 quality entertainment and programs
The Denton Festival Foundation is committed to the preservation of the Civic Center
Park. In addition to the lighting, etc., we plan to help with beautification
and start long range planning for permanent sculpturesinthe park, as well as
public art in the downtown area.
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III. Performance Information Aptnda Nil
Agenda Item..
1. Briefly describe the purpose of your organization and the ma`
held annually (include number of attendees, participants, estimate of direct
revanue from events sponsored by hotel occupancy tax).
The purpose of the Denton Festival Foundation is to plan, promote and produce an annual
festival that is for and about the arts with no admission charge. The Denton Arts & Jazz
Festival helps facilitate the growth and enrichment of the cultural environment and advance
the quality of life in our community. Over 50,000 attendedthe 3 day event in '96. Approximately
1,400 musicians, performers, vendors, artists and craftsmenparticipated along with 1,000
volunteers from the community manning the various booths and activities. Over 300 members
of the Denton Festival Foundation (Top Hands) volunteertheir time for the food, beverage and
souvenir booths sponsored by the organization. Over $121,000.00 was generated for the 1996
featival in jpoQ0gsQi IUTS%rj~~jj PRgts" M$OfLppioi3S pW~psgimp8tgnfigp?gption's
overnight visitors? Please provide data supporting potential of overnight visitors booths.
such as a) historic information on the number of room nights used during previous
years of the same events, and/or b) definite programs and activities in the event
which will encourage overnight visitors for local lodging properties.
The Denton Arts & Jazz Festival is the largest arts event held in Denton County and recognized
as the best of its kind in North Texas by the Texas Commission on the Arts. The event begins
on Friday evening and is continuous all day Saturday and Sunday. Our random survey shows that
over 40% of attendees are from out of town and approximately 350peopie stayed in local hotels.
Our out of town vendors make up half of our participantsand our survey shows that 50% stay
over night. Our technical crew of 12 stay 4 nights. Our visitors were from 14 states and
over 65 Texas cities. Our programming at the 3 day event encourages overnight lodging
(see calendar of events for '96). Increased funding from the hoteltax for international and
well-known 1zZv~H3~rs~$~$fi$?f~ tR%rJ8MM6AitjiJ~e&eSS ltojpggq ?the overnight visitors.
The Denton Festival Foundation produces an arts festival that is a free event, cross-cultural
and diverse with a multi-disciplined format. The festival offers appreciation and educational
opportunities featuring professional as well as amateur musicians, performers and artists.
Individuals and families, regardless of age, race, sex, disabilities or economic status,
come together once a year to enjoy the arts with no barriers. The free event promotes our
mission of making the arts accessible for everyone. The Denton Arts & Jazz Festival provides
the opportunity for 1. local and area school groups to perform 2, university and community
j arts groups to be featured 3. professional musicians to receive a salary 4. fine artists {
and craftsmt t tQs aihibi, ice rnstrate and sel.l.theircrorks 51. the best in children's art (over)
your agency s ac rvities an events limited by age, sex, race or
other means, and are they held in proper facilities so as not to limit spectators to
a small number?
Ind M duals and families, regardless of age, race, sex or disabilities can enjoy the free
festivities. There is something for everyone in the diverse music, entertainment, activities
and food offerings. Outdoor booths and stages attract thousands, as well as the indoor
f6cilities. All facilities and park are accessible to disabled persons.
5. How do you plan to advertise outside of the Denton community?
Our marketing and promotions outreach crosses all ethnic barriers, publicizing the event in
media packets (over 250), radio, TV coverage and commercials, newspaper stories and ads,
travel and art publications, and brochures distributed to Texas universities, area schools,
chamber of commerces, hotels,etc. We are also on the internet with our own w^b page.and
advertised in 4 magazines. These lists are available upon request.
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activities coordinated by local art instructors b. non-profit and civic groups to
give information on their services and to raise funds for their charities.7. service
organizations to help with the various areas of the festival S. promotion of Denton
as a community that is as diverse as the programming that is presented at the festival
9. local businesses to sponsor the event and be involved 10. a mafor economic impact
for the festival weekend at restaurants, hotels, retail businesses and money that
is spent at the booths goes back into the community through the many non-profit
organizations.ll. additional funds from the Denton Festival Foundation booths that ,
benefit continuing arts facilities and preservation profects.12. visitors to return
to Denton for some other event or attraction 13. a chance to "show off" the Denton
Civic Center Park i
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Ill. Performance Information (continued) Nge°da Agenda lit L 92,_
Identify specific target groups to be served, if any; elderly, yo%, sa ed, etc.
The Denton Arts 8 Jazz Festival is a family event for all ages,l-80 years. The ethnic
diversity is apparent in the music, food and entertainment. The disabled are also
enriched with music, art, hands-on art experiences and abundant food and beverage for
all. Participants run the gamut of age, race and culture.
7. Explain the future plans for the development and growth of your organization and
the events you sponsor.
The Denton Festival Foundation will strive to maintain the high quality of entertainment
and artistic endr,,vors that have become synonymous witfi the Denton Arts b Jazz Festival
and our community. The festival grows every year and our attendees and participants
expect new things to be added and want more of what we produce. With funding from
the hotel tax, we plan to add more headliners on our major stages. The 1996 event
was extended to a Friday night concert and preview of the artists, and we would like
to expand the programming and food booths in the future because it was so well received.
We also added a 5th stage in '96. With increased funding we will be able to add more
electrical needs for this stage and hire more musicians. This stage will hopefully
become more diverse in its offerings. The need for an additional stage for our
8. Explain future plans for the development and growth of ti:! events at your facility.
community and school groups is apparent. We cannot accommodate all of the groups
that want to perform. Our Children's Art Tent has grown to 15 work stations and
we have plans to expand this very popular area in the future. Our artists and
craftsmen are .buried for acceptance in the festival. The fine arts is now well
known in the southwest as one of the best. We would like to implement cash awards
for best of show, etc. It is a necessity that we attract well knownjazz musicians
and pop musicians to headline on Friday and Saturday nights. All of these plans
are on hold until we know if the City of Denton will be able to assist us through
the hotel tax.
9. In what way are you promoting your facility?
We promote the Civic Center and park, the Senior Center and other adjacent facilities
in all of our marketing and advertising. The facilities that we have funded are
also in our promotions (Center for the Visual Arts and the Campus Theatre)
10. What was the amount of your cash reserves at the end of your last fiscal year?
What plans do you have for those reserves?
The Denton Festival Foundation keeps $12,000.00 in a Reserve Account in case of
bad weather. We have not been able to add to this account because of expenses
each year. If we had a "wash out" on festival weekend, it would totally break us.
Hopefully in the future we can add to this account.
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IV. Certification Agenda Item
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We certify that the information in this questionnaire, including alp ! attach ants and
supporting materials, is true and correct to the best of our knowledge. It Is understood
and agreed that any funds awarded as a result of this questionnaire will be used for
the purposes set forth herein.
Board Chairman Date_ 6117/96
Betty Neu, 'resident
Project Director Date i
17/6
Carol Short, Festival Coordinator
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DEMON FESTIVAL FOUNDATION. INC. Agenda No LK
Agenda item _
PURPOSE 6 GOALS Date
The purpose of the Denton Festival Foundation is to plan. promote and
produce an annual festival that is for and about the arts with no ad-
mission charge. The Denton Arts and Jazz Festival will help facilitate
the growth and enrichment of the cultural environment and advance the
quality of life in our community by:
1. Identifying our strengths as a music and arts city.
2. Maintains high quality entertainment and artistic endeavors
that appeal to all ages and cultures by providing educational
and appreciation experiences.
3. Showcasing professional musicians, fine artists and craftsmen,
as well as connunity and school performers.
4. Promoting the event as a major tourist attraction.
6. Inviting all area non-profit organizations to participate in
giving information on their services and an opportunity to
raise money for their agencies.
6. Giving back to the community any proceeds from the Denton
Festival Foundation concession booths for continuing arts
facilities and preservation projects.
These goals will be acheived by:
1. Soliciting financial support to continue the free event.
2. Working with the Dallas/Fort North Musicians Union in hiring
the best in professional jazz and pop groups.
3. offering outstanding children's creative experiences through
the leadership of local art teachers.
4. Insuring quality community arts representation by working
with performing arts organizations, universities and area
schools.
5. Implementing a fair jury process for all applying fine artists
and craftsmen.
6. Giving priority to all non-profit organizations and lower booth
space rate than commercial participants.
7. Disseminating other information about Denton, including hotel/
motel accommodations.
8. Promoting the event in the 5 state region and beyond through
marketing strategies and advertising.
9. Encouraging more involvement from local citizens as volunteers,
participants and/or sponsors.
10. Facilitating future plans for expansion,
li. Evaluating each festival for its success and future growth.
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INrEF*aL RF1/FRM SERVICE DWAIi9NP OP THE 9REh%W
District Dizeatar 1100 Owmar+oe St. , Dallas, T7{ 75 y
Agenda N0.
Agenda Item
Date
Person to Contact:
Denton Festival Foundation, Inc. Vivian Randle
P.O. Box 2104
Denton, TX 76202-2104 Telephone IAnb%z:
(214) 767-6023
Refer Imply to:
Mail Code 4940 DAL
Date:
FdXUU'y e, 1996
employer identification Number:
75-1704906
Dear Sir or Madam:
Our records show that Denton Festival Foundation, Inc. is exempt from Federal
1lnooma! Tax under section 501Cc)(3) of the internal Revenue Code. This
excvmption was granted January 1995 and remains in full foror and effect.
Contributions to your organization are deductible in the aannner and to the
extent provided by section 170 of the Code.
Wo have classified yctir organization as one that is not a private foundation
within the meaning of section 509(a) of the internal Revenue code because you
are an organization described in section 170(b)(1)(A)(vi)•
If we may be of further assistance, please contact the person whose name and
telephone rncnbor are shown above.
Sincerely Youurs, ~
Wanda K. Mann
Manager, Employee Plans
and Fbcempt organizations
ccwstamer service Section
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CITY OF DENTON Agenda No. l9~
Agenda Rein
Questionnaire for Hotel Occupancy Tax Fuhd'
I. General Instructions
Please answer each question in the space provided and attach only supporting
information, Questionnaire should be typed and the original delivered to the Finance
Department at the City of Denton's City Hall, 215 East McKinney Street, Denton,
` Texas 76201,
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h I1. Organization Information
Organization Denton Black h°mhor c L mmerre Telephone #-W-- "Uu
Mailing Address P.O. Box 51206 Denton TX 76206
Street City Zip
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Contact Person E e Telephone rr Ri za _
{ 1_3_3324
Is your agency not-for-profit and tax exempt? yes. IRS #_UU0_4U__
In which category(ies) will funds be expended? (Circle Category(ies))
1. Funding the establishment or improvement of a convention center.
2. Peying the administrative costs for facilitating convention registration.
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3. Paying for tourism-related advertising and promotions of the City.
Funding programs which enhance the arts,
5. Funding historical restoration or preservation programs.
III. Performance Information
Agenda No.
1. Briefly describe the purpose of your organization and the AQerodra Item '
held annually (include number of attendees, his e
revenue from events sponsored by hotel occupancy +t%1nts~, p
The Denton Slack Chamber of Commerce serves as an alliance of area
businesses, professionals, and organizations working together to support
and promote an increased awareness and participation of minority-owned and
small businesses in the general marketplace. Our common goal is to identify
and stimulate the components of a prosperous business and community envi-
ronment. Our organization sponsors an annual African American Music and Arts
Festival within the city. Attendees for the first evert are estimated to be
700. Commercial, business and organizational participants will be approx. 50.
2. 2. Jp1e direcs ;a An evens ands se even t will r
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overnight visitors? Please provide date supporting ;vnpotential ~at is tfer potential for
such as a) historic information on the number of room nights used durinhtvisitors
years of the same events, and/or b) definite programs and activities Int he previous
event
which will encourage overnight visitors for local lodging properties.
The overnight visiting potential for this event is 50+ rooms.
Some additional features that are being added to enhance future overnight
stays include: inviting national ethnic food vendors from other statea(i.e.,
"Glory Foods, Inc.") to set up sampling booths, additional ethnic musicians
to perform, and art vendors from other cities.
3. What specific needs of the community are met by ,,our -igency?
This project is intended ethnic, musical, and visual arts. the community's appreciation for the
4. Is attendance at your agency's activities and events limited by age, sex, race or
other means, and are they held in proper facilities so as not to limit spectators to
a small number?
Attendance at this agency's events/activities are not limited by age, sex,
race, or any other means. Sponsored events are held in a facility which 18
open to the general public and provides ample seating for large attendances
levels.
6. Now do you plan to advertise outside of the Denton community?
Advertising outside the City of Denton shall be facilitated through radio,
cable television, and newspaper media outlets in the Dallas/Fr. Worth metro
area.
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Ili. information (continued)
Agen
da 8. Identify specific target groups to be served, if any; elderly, t
Ditc
It is our belief that all age levels, groups, etc. wibe benefited
from this cultural arts experience.regardless of race, sex, or age.
7. Explain the future plans for the development and growth of your organization and
the events you sponsor.
The Denton Black Chamber is currently experiencing stead
from businesses and organizations city-wide. These members aretofidiversership
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racial backgrounds, but each have a common goal of promoting a prosperous
business and comjunity environment within the city. This organifation plans
to continue to expand the economic level of the African American Music
Festival by declaring this an annual event, and inviting a larger number
of businesses, musical, and art vendors to participate in the future.
8. Explain future plans for the development and growth of the events at your facility.
Future plans for the African American Music Festival include inviting
more nationally renouned music, and visual artists to participate in this
event. Also included are invitations to national ethnic food vendors to
participate in promoting their products during festival.
9. In what way are you promoting your facility?
The
metroplexncableioperations,~tnewspaperso and radio broadcasting. through
10. What was the amount of your cash reserves at the end of your last fiscal year?
What plans do you have for those reserves?
The Denton Black Chamber of Commerce is a newly organized organization as of
August 1995. At this time, the 1st fiscal year has not yet ended for this
facility, however any reserve cash remaining from this current year's events
will be rolled into a 1996-97 budget to produce a music/arts festival
that will have an even greater economic impact for the City of Denton.
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IV. Certification Agenda No. ,
Agend Item
We certify that the information in this questionnaire, includinil a a
supporting materials, is true and correct to the best of our knowledge. It is understood
and agreed that any funds awarded as a result of this questionnaire will be used for
the purposes set forth herein.
Board Chairman Jahn Raines Date_ 7/12/96
Project Director Emmett Jone~gNna ronfl Date7J12/96
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CITY OF DENTON agenda No,
• Age~d~ltem.~ j~
Questionnaire for Hotel Occupancy Tax FundiN--rr---
1. General Instructions
Please answer each question in the space provided and attach only supporting
information. Questionnaire should be typed and the original delivered to the Finance
Department at the City of Denton's City Hall, 216 East McKinney Street, Denton,
Texas 78201.
II. Organization Information
City of Denton
Organization Hiatorlic Landmark Commission Telephone # Al 7-scr-As 9
Mailing Address 221 N. Elm, Denton, TX 76201
Street City Zip
Contact Person Jane Jenkins Telephone K 566-8529
Is your agency not-for-profit and tax exempt? Not IRS Or
It is governmental
In which category(ies) will funds be expanded? (Circle Category(ies))
1. Funding the establishment or improvement of a convention center.
I
2, Paying the administrative costs for facilitating convention registration.
(3 Paying for tourism-related advertising and promotions of the City,
lqJ Funding programs which enhance the arts.
I Funding historical restoration or preservation programs.
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bnenda Item
Date 7
III. Performance Information
1. Briefly describe the purpose of your organization and the major events that are
held annually (include number of attendees, participants, estimate of direct
revenue from events sponsored by hotel occupancy lax).
See Attachment 1 for organization purpose and goals. The Historic Landmark
Commission does not currently sponsor any events, but the Commission does
participate in a variety of events held on the Square, typically providing tour
directors for trolley tours. They have also periodically conducted walking tours
of the Oak/Hickory Historic District.
2. With regard to the events and services you provide, what is the potential for
overnight visitors? Please provide data supporting potential of overnight visitors
such as a) historic information on the number of room nights used during
previous years of the same event, and/or b) definite programs and activities in
the event which will encourage overnight visitors for local lodging properties.
All of the Bed and Breakfast establishments in Denton are either designated
historic buildings or are eligihle for historic designation. Many tourists like to
look at old buildings and visit historic sites. The Commission has produced a
brochure outlining a driving tour of historic sites in Denton.
3. What specific needs of the community are met by your agency?
The Landmark Commission promotes community pride by preserving and
promoting historic architecture and neighborhoods. They strive to educate the
community regarding Denton's rich heritage. They attempt to ensure that there
will be a physical legacy of Denton history for future generations.
4. Is attendance at your agency's activities and events limited by age, sex, race or
other means, and are they held in proper facilities so as not to limit spectators to
a small number?
No and yes.
5. How do you plan to advertise outside of Denton county?
Publications of the Denton Historic Landmark Commission are distributed at
tourist bureaus across the state, with the highest concentration at Gainesville
and Denison. Our certified local government program enjoys a statewide
reputation for excellence.
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Agenda NO,
Apend item
Date N
6. Identify specific target groups to be served, if any; elderly, young, disabled, etc.
No specific groups, as such. However, a fair percentage of the housing stock
available for low income rental units is approaching 50 years of age and could
potentially come under the jurisdiction of the Landmark Commission. Two of the
three site markers we have erected have been in recognition of the importance
and history of the African-American community in Denton (Quakertown and
Pleasant Grove Baptist Church).
7. Explain the future plans for the development and growth of your organization
and the events you sponsor.
See Attachment 2 (five pages). These expanded goals and objectives are a
result of the planning objective in Phase II of the historic Resources Inventory.
8. Explain future plans for the development and growth of the events at your
facility.
The Landmark Commission will prioritize the recommendations found In the final
report of Phase II of the Historic Resources Inventory. Decisions will include:
which historic districts should receive priority in being designated and should the
Aentified districts be designated at the federal (National Register) or local level
(or both). The Commission will alsc: study the historic contexts that best
describe the historical development of Denton and how the selected districts
reflect those historic contexts. They wi!l apply the same process to identify
significant and eligible individual properties.
9. In what way are you promoting your facility?
The Commission promotes its projects through the local print media, the Main
Street Program newsletter, the Texas historical commission and the Denton
Convention and Visitor Bureau.
10. What was the amount of your cash reserves at the end of your last fiscal year?
What plans do you have for those reserves?
The City of Denton Historic Landmark Commission has no budget save for the
$1,000 allocated In the current fiscal year to fund an Interpretive subject marker.
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Apenh No.
AOend tem
N4 _
IV. Certification
We certify that the information in the questionnaire, including all attachments
and supporting materials, Is true and correct to the best of our knowladge. It is
understood and agreed that any funds awarded as a result of the questionnaire
will be used for the se set forth herein.
Board Chairman Date 7 3 q
Project Director Date 7 3
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Agenda Mein
ATTACHMENT 1 Date
(4qVE BASK PURPOSE of preser ur-.on is not to ar•
1 rest time but to mediate sensitively with the force
of change. It is to unde»tand the present as a product of
the past and a nrodifter of the future."
-John W. Lawrence
The Historic Landmark Commission has identified Goals
four areas to address concerning preservation and
established a goal for each area. The goals are as ,
follows:
The Historic Landmark Commission will regulate the Regulatory
preservation of any building, propertys site or district
based upon the provisions set forth by the Historic
Landmark Preservation and Historic Districts Or-
dinance.
The Historic Landmark Commission will strive to in- Educational
crease community 'awareness of preservation by pro-
viding educational opportunities to the public and'will
encourge continuing education for the commissioners
on current preservation issues.
As the official regulatory body on preservation issues, Advisory
the Historic Landmark Commission will serve the City
Council and residents of Denton in an advisory capaci-
ty on preservation matters.
The Historic Landmark Commission will advance the Advocacy
concept of preservation and encourage the viability of
preservation while considering national standards.
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ATTAt M~NT 2 7
agen a IM
DENTON HISTORIC LANDMARK COMMISSION Dale
GOALS AND OBJECTIVES
INTRODUCTION: The following goals and objectives are organized
according to hie broad missions identified by the Denton Historic Landmark
Commission several years ago. An additional area, "identification of
resources," was added to these mission statements. Goals for fulfilling the
missions are indicated by numbers underneath each mission statement.
These goals are followed by objectives, or specific activities as a means of
fulfilling the stated goals.
IDENTIFICATION OF RESOURCES: The Historic Landmark Commission
will maintain a system for the identification, evaluation, and designation of
the historic resources of Denton.
1. Identification of the city's historic resources according he federal stoncards
for the evaluation, documentation and preservation city's
resources
develop a comprehensive inventory of the city's historic resources
(accomplished in 1995-96)
maintain and update the historic resources inventory of the city on an
periodic basis (ten year increments as additional resources become eligible for
designation)
survey neighborhoods dating from the 1950s within the next five years
to ensure their future preservation
evaluate more intensively the buildings in Denton designed by O'Neil
Ford to identify any eligibility problems
2. Designation of identified historic resources in order to ensure their
preservation
seek designation at the aypropriate level for the identified historic
districts and individual properties
continue to prioritize identified historic districts and individual
properties for the purpose of designation and protection of the city's resources
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wptnda Item
REGULATORY: The Historic Landmark Commission will regulate t>Q~ta _
preservation of any building, property, site or district based upon the ,
provisions set forth by the historic landmark preservation and historic
districts ordinance.
1. Provide for the continual review and Y : vision of the city's policies and
ordinances to maintain the city's regulatory powers in accordance with
current theory and practice
review and update the existing Historic Zoning Ordinance
currently every property is subject to review, whether it is contributing or not
provide design guidelines for all historic districts, as well as any
implemented conservation districts
review and revise current tax incentives for properties within historic
districts to expand the economsc incentives for preservation of the city's
historic resources
2. Assure an amiable experience for property owners seeking certificates of
appropriateness
provide information to applicants beyond the requ'red application
forms so they understand what to expect from the process
provide periodic workshops for property owners within the historic
districts to keep them informed of the provisions of the historic districts
ordinance
3. Provide for active citizenry input into the decision-making process that
will affect property owners of the city's historic resources
seek the active input of property. owners within established and
proposed districts to ensure their participation in the process of regulating the
city's historic resources
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Agenda Item
Date
EDUCATIONAL: The Historic Landmark Commission will strive to increase
community awareness of preservation by providing educational
opportunities to the public and will encourage continuing education for the
commissioners on current preservation issues.
1. Provide educational opportunities for the community in order to ensure
the preservation of Denton's historic resources and to expand the
community's understanding of the importance of preservation
prepare workshops for the residents of identified historic districts to
provide education regarding the benefits and restric5ons of designation and
to seek their input into their own desires for the community
provide innovative programs for children so they may learn of the
importance of valuing the heritage of their community
make available important information, such as the Secretary of the
Interior's Standards for Preservation
2. Continue the education of commissioners on current preservation issues
to ensure an informed leadership for the community
attend annual conferences whenever possible, including those
sponsored by the CLG program, the Texas Historical Commission, and the
National Trust for Historic Preservation.
maintain membership in the National Alliance of Preservation
Commissions to remain informed of issues on the national level affecting
local preservation
compile a training manual for the us,- of commissioners (to contain
such items as the Denton historic zoning ordinance, this report, the full
inventory of historic resources, educational articles, the Secretary of the
Interior's Standards for Rehabilitation Guidelines, and information on the
legal issues of design review)
3. Provide for the continuing education of city staff
provide funding for staff to attend relevant conferences and
educational workshops
maintain membership in the National Alliance of Preservation
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Agenda Item
Date
ADVISORY: ^
As the official regulatory body on preservation issues, the
Historic Landmark Commission will serve the Ci
Dental in an advisory capaci tY Council and residents of
capacity on preservation matters
I• Maintain a high profile before the City Council to Promote the
preservation of the city's historic resources
rofilemake Periodic appearances before the Ci
in maintain a 1ugH
p (commissioners, as well as staff, should participate CouncU to
appearances) these
keep the City Council informed of advances
emphasizing their benefits to the community Preservation,
2• Ensure that city codes and regulations promote the commission's
preservation goals and objectives
promote the use of building codes that consider the special
requirements of historic buildings
educate city staff, such as building inspectors and planning staff, so the
are aware of the importance of the city's historic resources
inform relevant city staff of the alternate ;standards for ADA they
compliance for properties listed on the National Register of Historic places
I Advise and educate property owners in order to preservation of
the historic fabric of the city ensure the
promote the use of the Secretary of the Interior's Standards for
resources Preservation by making them available to all owners of identified
historic
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Date
ADVOCACY; The Historic Landmark Commission will advance h
e concept ` rp
of preservation and encourage the viability of preservation while considering
national standards.
1. Participate in state-wide preservation activities to advance preservation
opportunities at the local level
lobLy state and national representatives for legislation promoting
preservation activities that will benefit the citizens of Denton
2, Establish innovative cooperative programs with other local entities
involve a range of civic o
build a consensus for the iat anizations in preservation activities to
create a p° anee of preservation to the commurd
program for raising University's officials awareness of the
importance of historic buildings to their institutional history in creating a
sense of place important to alumni relations
3. Promote the importance of the city's historic resources in its economic
development
inform property owners to the range of the available economic benefits
of preservation
develop walling and shopping tours to promote the economic benefits
of historic preservation
promote the revitalization of neighborhoods through preservation
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Agenda No,
Agenda Item
Date
Denton Historic Landmark Commission
Hotel Occupancy Tax Allocation Budget
Expenditures 96-97 Allocation
Historic Subject Marker $1,000
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CITY OF DENTON Koz:i~~ NO
Agenda Item
Questionnaire for Hotel Occupancy Tax Fun `
I. General Instructions
i
Please answer each question in the space provided and attach only supporting
information. Questionnaire should be typed and the original delivered to the Finance
Department at the City of Denton's City Hall, 215 East McKinney Street, Denton, i
Texas 76201.
il. Organization Information
1
OrganizationpQe _ on Hispani hamh n Comm Telephone # ( 817) 383-2901
Mailing Address P.O. Box 425976 / Denton, TX 76204
Street City Zip
Contact Person Tomasa y. Garcia Telephone 8171243-5333
Is your agency not-for-profit and tax exempt? NO IRS # 75-2592263
In which category(iss) will funds be expended? (Circle Category(ies))
1. Funding the establishment or improvement of a convention center.
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2. Paying the administrative costs for facilitating convention registration.
C3.' Paying for tourism-related advertising and promotions of the City.
CCU Funding programs which enhance the arts.
5. Funding historical restoration or preservation programs.
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agenda No.(It
III: Performance Information Agenda Item (IN
Oate
1. Briefly describe the purpose of your organization and the major events that are
held annually {include number of attendees, participants, estimate of direct
revenue from events sponsored by hotel occupancy tax).
The purpose of Denton Hispanic Chamber of Commerce (The "chamber")
is to promote the interest of trade and increase the facilities of
commercial transactions for the advancement of the civic, commercial,
industrial, agricultural, educational, and the general health and eco-
logical interest of the City of Denton, Texas and the surrounding
territory, to promote the interest of small business, including minority;
and women-owned enterprises and minority and women professions and entre=
preneurs, and to promote awareness and preservation of the Hispanic
herita4e. Business meetings will be conducted in English and Spanish.
2. With regard to the events and services you provide, what is the potential for
overnight visitors? Please provide data supporting potential of overnight visitors
such as a) historic information on the number of room nights used during previous
years of the same events, and/or b) definite programs and activities in the event
which will encourage overnight visitors for local lodging properties.
We will be hosting a state Hispanic Quarterly meeting in
which at least two of our 28 Hispanic chambers will attend, plus
all the state representatives and Board members. In addition, we
will be hosting a Hispanic month during September and October where
we will be bringing entertainment-speakers, etc.
3. What specific needs of the community are met by your agency?
We do not endorse political candidates.
4. Is attendance at your agency's activities and events limited by age, sex, race or
other means, and are they held in proper facilities so as not to limit spectators to
a small number?
Attendance is not limited to anyone and they are held
in proper facilities.
6. How do you plan to advertise outside of the Denton community?
Newspapers;- Our TAMACC (State Office) Newsletter
and at our state Hispanic Chamber quarterly meetings where
at least 28 cities are represented. Also at our state
convention in Austin.
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III. Performance Information (continued)
~ty~~~sa Item
6. Identify specific target groups to be served, if any; elderly, y C.
Small business; including minority and women-owned
enterprises and minority and women professions and entrepreneurs.
7. Explain the future plans for the development and growth of your organization and
the events you sponsor.
We will hold our 2nd annual Gtep-up-to-Success Leadership
Conference in February 1997
we will sponsor a quarterly meeting for all our state
Hispanic Chambers in the Fall 1996.(at least 28 cities
represented)
We will participate in 5 de Mayo and Arts Festival to
promote our organization.
8. Explain future plans for the development and growth of the events at your facility.
We will continue to seek a bigger and better facilit
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for our Hispanic Chamber. We will be writing proposals to
continue raising fun-is to eventually purchase our own facility.
9. In what way are you promoting your facility?
Through mail outs and now through our own newsletter.
10. What was the amount of your cash reserves at the end of your last fiscal year?
What plans do you have for those reserves?
All we have is checking account balance of an average
of $800-$1,000. We use these funds to pay for expenditures
to continue promoting and improving o+ir organization.
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IV. Certification ~trda No.
Agond k+em
We certify that the information in this questionnaire, including goOt r eP
supporting materials, is true and correct to the best of our knowledge. It is understood
and agreed that any funds awarded as a resu!t of this questionnaire will be used for
the purposes set forth herein.
Board Chairman 'C✓ ate! Date
Project Directo'~ 'J.'-
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Apendo Nuj1te
ApenDate
DATE: July 19, 1996
CITY COUNCIL REPORT
WORK SESSION
TO: Mayor and Members of the City Council
FROM: Ted Benavides - City Manager
SUBJECT: Employee Health Insurance Program - 1997 Plan Year - Bid
RECOMMENDATION:
It is the staff's recommendation that the City Council authorize
the City Manager to award Bid 01869 Request for Group Medical
Insurance to Harris Methodist Health Plan. This recommendation
includes authorizing the City Manager to enter into a contract
with this company to provide health insurance coverage for
employees and dependents for the plan yaar effective January 1,
1997. The contract would also authorize renewing with Harris for
two additional plan years (January 1, 1998 and January 1, 1999),
assuming rates and service remain favorable to the City.
SUMMARY
In conjunction with Foster Higgins (the City's authorized health
and actuarial consultant), the City staff developed a
comprehensive bid specification for the Employee Group Health
Insurance program in November, 1995 through January, 1996. The
bid specifications were reviewed by the City's Legal and
Purchasing staff to ensure compliance with state competitive
bidding and purchasing laws. The City Council reviewed the bid
specifications in November, 1995, and provided feedback. The
Employee Insurance Committee (EIC) reviewed and offered
suggestions concerning the specifications.
In February, 1996, the bids were sent to sixteen (16) prospective
carriers and advertised according to state law. Foster Higgins,
the Human Resources staff, and the Purchasing staff conducted a
pre-bid conference with interested carrier representatives in late
February, 1996. Bids were due and opened by the Purchasing staff
on April 18, 1996, in compliance with the state's bidding and
purchasing provisions.
Of the 16 bid packets sent to interested and potentially qualified
carriers, six (6) carriers responded. Of these six bids, two
bids complied with all the bid specifications. Foster Higgins
conducted a comprehensive and thorough analysis of each qualified
bid submitted. The bids were evaluated on the criteria outlined
in the bid specifications as follows:
1. Provider access
2. Provider contracting and reimbursement methods
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Agenda No.
Agenda Item
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July 19, 1996
City Manager Report to city council - Health Insurance Bid
Page 2
3. Financial stability
4. Utilization management techniques
5. Medical management techniques
6. Data collection/reporting
7. Member services
8. Plan design
9. Pharmacy management
10. References
11. Length and/or volume of experience in the North Texas market
Please see Attachment 1. Foster Higgins Report on Analysis of
Responses to Bid Number 1869, Request for Group Medical Insurance
Bid. This provides a complete, detailed report by Foster Higgins
of their review and analysis of the bids and the methodology
used in developing their recommendations.
The overall criteria outlined in the state's competitive bidding
law says that the City must award the bid to the lowest, most
responsive responsible bidder.
Within the last week, we received word that Columbia/HCA Health
Care has notified Harris Methodist that it will sever its
relationship with Harris with the exception of Denton Regional
Medical Center. This means that the Columbia owned hospitals,
excpt°t Denton Regional Medical Center, will no longer be a Harris
Methodist network hospital effective October 15, 1996. i
We have conducted analysis of the impact of this change for our {
employees and covered dependents and determined the following:
1. Of the $2.5 million in claims paid each year, only about 25%
are for in-patient (hospitalization). The vast majority of
claims, 45%, are for physician services.
2. Of the nearly 2000 lives insured (employees and dependents) on
the City's health insurance plan, the City's clulms data show
that only about 140 people (4% - 7% of covered lives) will
need hospital care in any one year.
3. Analysis of employee residerisy relative to access to a Harris
Network hospital indicates that all employees and covered
dependents have sufficient access to a network hospital, if
needed. An employee or dependent who might need specialized
care or tertiary services (such as a neonatal clinic) has
access to these specialized hospital needs at the Baylor
network of hospitals in Dallas and the Harris network of
hospitals in Ft. Worth.
Our bid specified that, as a minimum requirement, the carrier
would have to have at least one Denton hospital in their network.
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Apenda No.
Agenda Item _
Date
July 19, 1996
City Manager Report to City Council - Health Insurance Bid
Page 3
Thus, Harris meets our bid specifications. Further, we do not
anticipate that Harris with one provider (Denton Regional Medical
Center) as their network hospital :011 -iisadvantage employee and
dependent who may need hospitalization services.
The medical industry is experiencing change. Thare is no guarantee
that the CIGNA bid that indicates they have the two hospitals in
Denton in their network will be maintained.
Recognizing that the vast majority of claims are paid for
physician and physician related services, Harris demonstrates a
more favorable bid because they have a better network of doctors
in Denton. In Denton, Harris has '27 primary care physicians and
55 specialists in their physician network. CIGNA has only 16
primary care physicians and 12 specialists in their network.
It would be an enhancement to have both Denton hospitals in the
health insurance carrier's network. Both are excellent facilities
and have serviced our employees' needs effectively. However,
based on the frequency of usE for hospitalization services, one
local hospital can provide for the needs of our employees and
dependents.
After the changes in hospital ownership have been completed, it is
the staff's intent to discuss with Harris the option of adding the
other Denton hospital to our network. This issue arose in our
previous discussions with Harris in 1994, and Harris was able to
negotiate an agreement so that both hospitals were available to
City employees.
i
Based on the evaluation and judgement by Foster Higgins, review by
the legal and purchasing staffs, and with concurrence of the
'Employee Insurance Committca (EIC), the Executive Committee's and
staff's recommendation ii that the City award the bid to Harris
Methodist Health Plan. This recommendation is based on the
following reasons:
1. Meets and/or exceeds all bid specifications
2. Lowest overall 3-year anticipated total plan cost
3. Excellent track record in providing health care and customer
service for employees and dependents.
4. Strong working relationship with City's administrative staff.
5. Overall favorable financial, quality, and servirs evaluation
by Foster Higgins
6. Demonstrated history and responsiveress to the health care
needs of the Denton community, the City, and
employees/dq-enderits
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Agenda N0, -
Agenda Item
~ Date
July 19, 1996
City Manager Report to City Council - Health Insurance Bid
Page 4
PROGRAM. DEPARTMENTS Qg GROUPS AFFECTED:
The Health Insurance Program covers all eligible regular full-time
and part-time employees and their covered dependents in all City
departments.
FISCAL IMPACT:
Awarding this bid to Harris Methodist Health Plan will result in
a reduction in overall 1996/97 budgeted and projected health care
costs The current year (1995/96) budget for employee health
insurance is $192.98 per month. This bid will lower that co;,t
effective January 1, 1997 to $185.03 per month. For the 1995/97
budget year, this is estimated to result in approximately $37,824
in savings (January 1 -September 30, 1997) over the 1995/96
budgeted costs. Additionally, employees who cover dependents will
experience an overall 4.1% reduction in health insurance costs
beginning January 1, 1997. With rate guarantees for the second
and third year renewals, the City is protected against any
potential escalating inflationary or "run-away" costs as we
experienced in the late 1980's and early !990's. Finally, this
recommendation will ensur-4 that employeec and dependents will
continue to receive the axcellent customer commitment that has
been provided by Harris to Denton over the past three years.
Respectfully submitted,
Ted Benavid%s
City Manager
Prepared by:
Thomas W. Kl ck
Director of Human Resources
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A~enaa No. _
Agenda Item
Date
July 19, 1996
City Manager Report to City Council - Health Insurance Bid
Page 5
ZtvAPP oved b
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Executi a Director - MSED
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PrOp&r8d: 7/12/00 {
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Agenda No. `
Agenda Item
Date ~P
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ATTACHMENT 1.
Foster Higgins Report
Analysis of Responses to Bid Number 1889
Request for Group Medical Insurance Bid
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Agenda No.
Agenda Item
Date
DATE: July 23, 1996
CITV COUNCIL. REPORT FORMA
T
TO: Mayor and Members of City Council
FROM: Ted Benavides, City Manager
SUBJECT: Receive a report with regard to a proposed extraterritorial jurisdiction agreement
li!.re between the City of Denton and the City of Aubrey and give directions to
staff.
RF.COMM .NDATION:
Staff recommends approval.
SUMMARY:
The proposed extraterritorial jurisdiction (ETJ) agreement line between the City
of Denton and the City of Aubrey dates back to 1988 as shown on an original map
included in attachment #I . The agreement was never finalized between the two
cities. (See copy included in attachment #2) The City of Aubrey has raised
this issue with staff and would like to resuscitate and finalize the said agreement.
Staff reviewed the rationale for this agreement and considered the following
issues:
(1) Denton's ETJ currently extends three and one half miles (3%) from the
corporate city limits and encompasses some 150 square miles. Based on current
population densities of 1,277 per
sons per square mile, Denton 's ETJ is large
enough to accommodate a total population in the range of 190,000. Considering
that the 2020 forecasted population is in the range of 125,000, the current ETJ is
large enough to accommodate Denton's growth beyond the year 2050.
(2) In 1993 City Council considered and approved an ETJ regulatory line
dividing the current ETJ into divisions I and If. Division 1 included all areas of
the ETJ which could potentially develop in a 30- year time frame and be included
in the city limits of Denton. Division II was delineated so as to allow Denton
County's development standards to apply in areas of the ETJ which are not Fkely
to be a partof the City in a 30- yeartime frame. The regulatory line as shown on
map (See attachment #3) is drawn along the Elm Fork so that all that area to the
east of the Elm Fork is located in Division If.
(3) All that area east of the Elm Fork is outside of Denton's current CCN
(Certiticate of Public Convenience and Necessity) for which the City is certified
to provide water and waste water services.( See attachment # 4)
Page I
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Agenda No.
Agende Item
Dote
(4) Future land uses in that area east of the Elm Fork is likely to be
agriculture and low density single family development which tend to run high on
municipal service costs and low on property tax revenues.
:jA .K .ROUND:
The proposed extraterritorial jurisdiction agreement line between the City of
Denton and the City of Aubrey dates back to 1987 when Aubrey's Mayor
requested that the City of Denton consider releasing an area east of the Elm Fork
to the City of Aubrey. At that time (1987- 1989) the City of Denton was in the
process of initiating the greenbelt annexations along the Elm Fork as shown on
map included in attachment # S. A summary of the activities related to the
proposed ETJ agreement line is included in attachment #6.
On January 5, 1988 City Council held a discussion on the subject and directed
staff to return with the item at a future meeting. According to our racords the
draft agreement was sent to the City of Aubrey for signature in January, 1988 and
it was returned in Marc! 1988 for amendment. As of July 12, 1988 no further
action was taken on this item and no reason or explanation has been documented.
A copy of Aubrey's request to reconsider the proposed agreement is included in
attachment # 7.
PROGRAMS. DEPART FNTS OR GROUPS AFFECTED:
Not applicable.
FISCAL. IMPACT:
Not applic6ole.
Respectfully submitted:
Yid Benavides
City Manager
Prepared by:
~-c ~1. ~~~-,z✓t~ol~
Harry N. P rsaud, MRTPI, AICP
Senior P anner
Page 2
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AgenApp ved: /CP
r H. Robbins, A Director, Planning and Development
ATTACHMENT;
(1) Original map showing proposed ETJ agreement line
(2) Copy of amended agreement
(3) Map showing the ET) regulatory he along the Elm Fork. x
(4) Map showing the CCN line along the Elm Fork. y
(5) Map showing the Elm Fork annexations
(6) A summary of activities relating to the proposed ETJ agreement line
(7) A recent letter from Aubrey's attorney requesting City Council review of the
proposed agreement. j
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ATTACHMENT 1
Age0 -
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EXHIBIT AGREEMENT LIN adalte_ t-
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Agenda No.i
ATTACHMENT 2 Agenda Item
2161L Date_n ~ Quo
THE STATE OF TEXAS § EXTRATERRITORIAL JURISDICTIONAL
BOUNDARY LINE AGREEMENT BETWEEN THE
COUNTY OF DENTON § CITY OF DENTON AND THE CITY OF AUBREY
This Agreement made between the City of Denton, Texas, and
the City of Aubrey, Texas, municipal corporations organized and
existing under and by virtue of the laws of the State of Texas;
WITNESSETH:
WHEREAS, the City of Denton, ("Denton") and the City of
Aubrey ("Aubrey"), are geographically located in proximity to
each other in the County of Denton, Texas; and
WHEREAS, pursuant to the provisions of Chapter 42 of the
Local Government Code, Denton has as of the date of this Agree-
ment an extraterritorial jurisdiction over the unincorporated
area contiguous to and within three and one-half miles of its
corporate boundaries; and
WHEREAS, pursuant to the provisions of Chapter 42 of the
Local Government Code, Aubrey has as of the date of this Agree-
ment an extraterritorial jurisdiction over the unincorporated
area contiguous to and within one-half mile of its corporate
boundaries; and
WHEREAS, in recent years Denton and Aubrey have expanded
their respective corporate boundaries and extraterritorial
jurisdictions through annexations or upon the request of land-
owners, so as to have potentially conflicting extraterritorial
jurisdictional claims to the same land; and
WHEREAS, in order to avoid all present and future conflicting
claims to land within their respective extraterritorial juris-
dictions, Denton and Aubrey desire to define, establish, and fix
a common extraterritorial jurisdictional boundary line for each
city;
NOW, THEREFORE;, pursuant to the authority of Chapter 42 and
43 of the Local Government Code and the laws of the State of
Texas, and in consideration of their mutual covenants, the
parties agree as follows:
1. That the boundary line described as Line I, II, III, IV
and V in Exhibit "A", attached hereto and incorporated herein by
reference, shall hereafter define and establish the extraterri-
torial jurisdictional limits of both parties, so that hereafter
the area located east of said boundary line is established as
F
JNG,C
Agenda
Agenda
Date
the area within the extraterritorial jurisdiction of Aubrey, and
the area located west of said boundary line is established as
ursdition of Denton I all
the area within the extratterritediheretoiaidc generallincorporated herein
as shown in Exhibit "B",
y locandngthe
by reference, said Exhibit "B" showing and,
map the boundary line described in xhibit 'A"
partiesieast and west ofe said extraterritorlineial.jurisdictions of the
res
estab-
2. That any prior extraterritorial jurisdiction line whether
lished by or resulting from any action of either party, more by annexation of territory, the request of one or without regardnto
owners, or any other method or procedure, was or would be valid
whether the action, method, or p
in accordance with the laws of the State of Texas, is hereby
deemed to be of no further force or effect, and each arty
power,
hereby cedes to the other the area, and any
right it was or may have been entitled ato exxercise i extraterritorial the area
located now within h
jurisdiction as defined bythisoAgreement. Y
3. That each party may, in accordance with State law, and
without the permission or further
upon each by her, nnex State
land and exercise any powers within its respective extraterritorial jurisdiction as define
by this Agreement. is not 4. Tad is is nAgre intended and (shall the
notnebet cons of a truedhi8s
party,
establishing, defining, or BrteCtonthis Agreementterritoria
jurisdiction of any city not a party
5. That all prior understandings, representations, and
this Agreement,matter of this Agreement are
hereby agreements auperceded by to the subject
h
6. That if any section, paragraph, sentence, clause, phrase,
or word of this shall
to lbe be finall unconstitutional bor si vacour lid,
of competent jurisdiction imp air, or invalidate the
such final judgment shall not affect, p , remainder thereof, but shall be confined in its operat on tofthe
p
section, paragraph, sentence, clause,hrase, or so
found to be unconstitutional or invalid.
7. That this Agreement shall become effective upon approval
by the respective governing bodies of Denton and Aubrey as
evidenced execution in duplicate original counterparts of this
Agreement by the authorized representative of each party.
PAGE 2
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Agenda No, f
Agendp item r L
Date
EXECUTED in duplicate original on this the day of
1988, in Denton County, Texas.
CITY OF DENTON CITY OF AUBREY
BY: BY.
RAY ST HE , Y R YOR
ATTEST: ATTEST:
i
JENNIFER WALTERS9 CITY SECRETAR CITY SECRETARY
APPROVED AS TO LEGAL FORM: APPROVED AS TO LEGAL FORM:
DEBRA ADAMI DRAYOVITCH CITY ATTORNEY
CITY ATTORNEY CITY OF AUBREY
BY:~ ((V11~~ s
PAGE 3
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ATTACHMENT 3T
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i,•' I - Map In,n6t to scale
DENTON
U BY E L NE
F •w■
_L_ •
BLACKJACK RO •
F 428 _ E
FM 428
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ELM BOFTDM R • - _
KRUGEIAI~ E
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3 WSW-
CROSS R AD
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ATTACHMENT 4 ~ r~
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Map Is.n6t to scale
CURRENT DEN N ETJ /
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BLACKJACK ROAD •
•~r~•/rs,r-
F 428
- T FM 428
1
ELM BdTTnM R
f r , KRUC~E ll LE
-1 -4 NE "CCN"
DENTON • ingg
- -~O •
- - ~ ~ • slur r rng . rs,. r rrn • ~
T - - C EAa? - 5
CROSS RO~iD
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ATTACHMENT S~-
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- 9-052
HW4W
~jj
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ELM 80TTOM R
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ATTACHMENT 6 Agenda No.
Agenda Item ~J
(Me__
SUMMARY OF ACTIVITIES RELATING TO THE DENTON-AUBREY
ETJ AGREEMENT LINE
1. February 11, 1986 City of Aubrey adopted ordinance #126 extending Aubrey's ETJ as
petitioned by landowners.
2. March 11, 1986 City of Aubrey adopted ordinance #127 amending ordinance #126
to include additional Ereas in Aubrey's ETJ.
3. November 16, 1987 Aubrey's Attorney wrote to Connie Bell of the City of Aubrey
requesting that a copy of ordinance #126 be sent to Denton's City
Manager.
4. November 30, 1987 Connie Bell sent Lloyd Harrell a copy of ordinance #126 with
petitions signed by landowners.
5. December 10, 1987 Aubrey's Mayor wrote to Denton's Mayor requestin; that City of
Denton consider releasing an area east of the Elm Fork.
6. December 29, 1987 Denton's Ma3 or responded indicating that the City of Denton will
prepare documents for consideration by the City council
7. January 5, 1988 City Council held a discussion with regard to the proposed ETJ
agreement line and directed staff to return with this item at a future
meeting.
8. January 11, 1988 Lloyd Harrell wrote to the City of Aubrey requesting
documentation of Aubrey's expanded ETJ, current or proposed
subdivision regulations and information regarding Aubrey's
willingness to control development in that part of Aubrey's ETJ.
9. January 22, 1988 City Manager's Office sent copies of agreement to Aubrey for
review and early execution.
10. February 22, 1988 City of Aubrey responded to Lloyd Harrell's letter of January 11,
1988 sending Aubrey's subdivision regulations, ordinance #126
and petitions signed by landowners.
11. March 30, 1988 City of Aubrey requesteJ that City of Denton amend the legal
description in the draft agreement as more landowners wanted to
be in Aubrey's ETJ.
12. July 1, 1988 Planning Department requested that the Legal Department revise
rryi a i
Agenda No.
Apend~ Item
at
the draft agreement to extend line to US Hwy 38~}.
13. July 12, 1988 Legal Department sent revised agreement to the Planning
Department.
14. December 27, 1990 Planning Department requested that the City of Aubrey review and
comment on a map showing Denton's ETJ line in relation to the
City of Aubrey.
15. June 21, 1995 and
July 7, 1995 Aubrey's Mayor visited with staff with regard to the Denton's ETJ
line. Staff visited with Mayor and staff of the City of Aubrey and
reviewed Denton's ETJ line.
16. July 11, 1995 Staff reviewed the status of the Denton-Aubrey ETJ situation with
City Council.
17. July 17, 1995 Aubrey's Attorney requested information from City of Denton files
relating to the Denton-Aubrey ETJ agreement line.
I 18. March 29, 1996 Aubrey's Attorney made another open records request for City
Council agendas and minutes relating to the Denton-Aubrey ETJ
agreement line. Information was provided as requested.
19. May 21, 1996 Aubrey's Attorney wrote to the City of Denton requesting that the
draft agreement be reviewed by the City Council. This request
was prompted by Denton City Staff in an effort to help resolve this
issue.
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ATTACHMENT 7 Agenda No.
Agenda Item
Date
Middlebeig, Riddle Gianna Attornoi and Counselors
lCO) AHiam Financial Crimt
DlarignyA. Lanier 2323 Bnmt Street
Dall.ts. Tcs;L+ 75201
(214) 22140300
UH) 26.U423 (Metro)
(214) 2:43184 (Telecopicr i
(214) 220.6453 (Direct Dian
May 31, 1996
Harry Pereaud, Senior Planner
Planning Department
City of Denton
22 N. Elm
Denton, Texas 76201 t
Re: City of Aubrey Extraterritorial Jurisdiction
Dear Mr. Persaud:
As you are well aware, in 1988 an agreement was reached
betweF.n the City of Denton and the City of Aubrey concerning the
extraterritorial jurisdiction and boundaries of both cities. This
agreement came about during the course of efforts by the City of
Denton to annex the Elm Fork green belt up to and including the
Lake Ray Roberts Dam. The voluntary boundary agreement ceded to
Aubrey arias east of Elm Fork of the Trinity River which are both
north and south of Highway 428.
Until recently the City of Aubrey has proceeded on the belief
that the City of Denton nas acknowledged and agreed to the
boundaries set forth in the enclosed 1988 document. Not until June
or July 1995 were we apprised that Denton was taking the position
that the agreement was never formally consummated. As a result of
your comments to that effect, Aubrey has been researching the
circumstances surrounding this agreement for the last nine months.
The following facts are indisputable:
1. Some of the territory ceded to Aubrey in the 1989
Voluntary Boundary Agreement encompasses over 2300 acres of
property which was the subject of land owner petitions to become
part of Aubrey's ETJ.
2. Those 2300 acres were accepted into Aubrey's ETJ in 1986
and 1988 by Aubrey city council action. Copies of the landowner
petitions are contain,-d in Dentonts files regarding the Voluntary
Boundary Agreement.
3. Dentonts staff specified certain conditions which Aubrey
should meet before the agreement could be finalized, such as the
.\nu Oden its Dallas Austin
o
gpenda Item ~ C,
Date
Harry Persaud, Senior Manner
May 31, 1996
Page 2
csubmission of its subdivision and development regulations. Aubrey
omplied with the 1,9auest.
revised
4. The legal description attached t•.) the agreement was encom propertyton the south side hofaAubrey'srthenrcurrent city limitmore
s.
5• on January 5, 1988 the Denton city council directed its
staff to proceed with execution of the Voluntary Boundary
Agreement.
Aubrey believes that this voluntary boundary agreement was
asaerttionsdb ing takeconfusion
by f the City of Denton with respect torits
extraterritorial jurisdiction. The City of Aubrey now insists that
this matter be resolved once and for all and that a signed copy of
the 1988 Voluntary Boundary Agreement be re,:orded in the deed
records of Denton County for resolution. This may require
presentation of the agreement to your city council a second time.
We will be glad to assist you in answering any questions that
your city council may have regarding the history of this
transaction and the make-up of Aubrey's ETJ. We have prepared
extensive maps which graphically identify the annexed
extraterritorial areas claimed by Aubrey. )Tease 13t us hear from
you in the near future.
I
Sincerely,
MIDDLEBERG, RIDDLE GIANNA
/a4-"-,'
Marigny A. Lanier
MAL/dam
Enclosures
I
Agenda No's
Agenda Item
Dale 5?6
CITYOFDENTON TEXAS MUNICIPAL BUILDING • DENTON, TEX,4S76201 • TELEPHONE 817 566-8307
Office of the City Manager
i
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Ted Benavides, City Manager
DATE: July 19, 1996
SUBJECT: Clean Air Act
RECOMMENDATI=
Approval to draft a resolution supporting the extension of the
Clean Air Act.
2021ARY•
The North Central Texas Council of Governments (NCTCOG) and the
Regional Transportation Council (RTC) have requested local
governments in the Collin, Dallas, Denton, and Tarrant county areas
to pass a resolution supporting the extension of the Clean Air Act.
The purpose of the resolution is to afford the counties affected,
and concomitantly the region, the time to comply with pollution
control strategies being implemented in 1996 in order to meet clean
air standards. This will ensure than additional pollution control
mandates would not be imposed.
BACKGROUM2
Senate Bill 1021 has been introduced by Senator Kay Bailey
Hutchison to extend the Clean Air Act for two years. This action
is in response to the federal mandate to mitigate air pollution and
particulates in the north central Texas region. The counties which
are affected include Collin, Dallas, Denton, and Tarrant and
collectively have been designated as a moderate ozone nonattainment
area.
Under the current law, the region has until November 15, 1996 to
comply with federal clean air standards for ozone or face
additional pollution control mandates. These mandates would be
imposed based upon a reclassification of the area from moderate to
serious by the Environmental Protection Agency. Extending the
effective date for compliance would allow for control measures
being implemented the necessary time to help reduce emissions and
thereby demonstrate commitment to federal clean air standards.
"Dedicated to Quality Service"
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agenda No. /
Agen a Item
At the forefront of this effort is the strong regional resence In
+
the Dallas-Ft. Worth area to achieve the gals and objectives as
o
aggressive utlined in the Clean Air Act. As evidence of this commitment, an
those transportation
implementedappro Some a fueled
initiatives initiatives
include: hasligbeen
ht
rail/commuter rail lines, high occupancy vehicle lanes, alternative
fuel vehicles, ozone action days, congestion management programs,
and programs that encourage ridesharing.
Due to unforseen circumstances, not all of the pollution control
measures have been implemented. Approval of a resolution
supporting Senate Bill 1021 would ensure that the region has the
additional time necessary to meet the federal clean air standards.
PROGRAMS.-DEPARTMENTS, OR GROUPS AFFECTED
Business, industry, and consumers.
FISCAL IMPACT
Failure to comply with the clean air standards would mean the
imposition of additional controls which could adversely impact the
economic stability of the region.
Please advise if additional information is necessary.
RESPECTFULLY SUBMITTED:
Tad Benav des a
city Manager
Prepared by:
osep Portugal
Assistant to the Cit Manager
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Apends Item S
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ClTYOFDENTGIV TEXAS MUNICIPAL 91 l1LD11VG • DFNTON, TEXAS 7620! • TFLEPNONF 8f7 5668307
OfRce of the City Manager
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Ted Benavides, City Manager
DATE: July 23, 1996
SUBJECT: Request For Exception to the Noise Ordinance for Marathon
Builders to Pour Concrete on Four Occasions at U-Hau1,
164 N. I-35 East Starting at 5:00 a.m.
BACRt3R0UND
At the July 16, 1996 meeting, Council considered a request from
Marathon Builders for an exception to the noise ordinance to pour
concrete at the U-Haul site, 164 N. I-35E starting at 5:00 a.m.
That request was denied with a 2-4 vote. However, the City Manager
asked that the item be placed on the July 23 agenda for further
consideration.
Staff visited with Mr. Norm Jones, Consultant with Marathon
guilders to obtain additional information regarding the need for
the exception. Mr. Jones indicated that an exception for early
morning concrete pours were needed on 4 occasions, one heavy pour
each week for the next four weeks. Each of those pours would
consist of approximately 200 - 350 yards of concrete. He further
reports that the complexity of the poufs combined with the mid-day
heat necessitate an early start on those days for the 2-twelve men
crews. Equipment to be used at the U-Haul site includes a 36 meter
pump truck with capacity to pump 100 yards per minute and generator
powered overhead lighting.
Further, Council asked for information regarding the number of
residences affected by the construction as well as its impact on
traffic from the interstate. There are approximately fifteen (15)
mobile homes on Meadow Street which is located directly behind the
U-Haul construction site. Further north on Meadow Street there are
five (5) additional mobile homes. Attachment 1 illustrates these
home in relation to the site. There does not appear to be an
affect on traffic.
"Dedicated to Quality Service"
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Agenda No, USA
ROORANS DEPARTMENTS OR GROUPS FELTED t Agenda Item CJ _
None. Date
FISCAL INPACTi
None.
Mr. Jones has again been advised to attend the July 23 meeting to
answer additional questions. Please advise if I can provide
additional informat4.on.
RESPECTFULLY SUBMITTED:
~C
Ted Benavides
City Manager
Prepared By:
I 1~9_C.ovi~. K- It
Veronica S. Rolen
Administrative Assistant II
Approved By:
Portugal
ose Athe Cf y Manager
Assistant to
Attachments: 1. Site Map
2. Backup Material from July 16, 1996
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U-HAUL ITE Mini Warehouses
Off
MAPSCALE 'f" = 200 FT. G.I.S. ENGINEERING
F
~otlhe. N,. 9~ - 03 0
. Agenda ltem j9b1-*3 .B.
Date_~,..(f~ -4G
CITY OF DENTON, TEXAS MUNICIPAL BUILD/NQ • DENTON, TEXAS M01 • TELEPHONE (817) 566.8307
Ofte of the City Manager
CITY COUNCIL REPORT
TO: Mayor and Membera of the Citv Council
PROMS Ted Benavides, C:,ty Manager
DATE: July 16, 1996
SUSJECTs Request For Exception to the Noise Ordinance for Marathon
Builders to Pour Concrete on Four Occasions During the
Month of July at U-Haul, 164 N. I-35 East Starting at
4:30 a.rn.
BACKGROUND
On September 12, 1995 the City Council amended Section 20-1(c)(4)
of the Code of ordinances to provide for erection, demolition,
alteration, or repair work on any building during the following
times:
June 1 through September 30
6:00 a.m. and 8:30 p.m. Monday through Friday
October 1 to May 31
7:00 a.m. through 8:30 p.m. Monday through Friday
8:00 a.m. to 8:30 p.m. Saturday
1:00 p.m. to 8:30 p.m. Sunday
The amendme::t also provides that Council may issue special permits
for such work at other hours in case of urgent necessity and in the
interest of public safety and convenience (Attachment 1.)
Harry Chapman, President of Marathon Builders has requested that
the City Council grant such an exception for the purpose of pouring
concrete at U-Haul at 164 N. I-35 East outside the permitted hours.
Mr. Chapman indicates they will need to begin pouring at 4:30 a.m.
on four (4) occasions during the month of July (Attachment 2).
PRCOAMB. DEPARTMENTS OR r•ROgEa FFNIC RDs
None.
'Dedicated to Quality Service"
a
,:Lene~ No.'
FISCAL I4tPACTs AgvA Item
None. Ire A,
Please advise if I can provide additional information.
RESPECTFULLY SUBMITTED:
;all
Ted Benavides
City Manager
Prepared By:
Veronica S. Rolen
Administrative Assistant 11
Approved Bys
?s,e
Portu
gatant to the City Manager
AttachmesL.ss 1. Ordinance 95.184
2. Rernsest from Marathon Builders
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Apenda No.
Agenda 114m call '1 • 1~.•
ORDINANCE N0.
A ORDINANCE OF THE CITY OF DENTON# TEXAS AMENDING SECTION 20-1
'NOISE' OF THE CODE OF ORDINANCES OF THE CITY Off' DENTON BY
ESTABLISHING HOURS FOR THE ERECTION, EXCAVATION# DEMOLITION,
ALTERATION, OR REPAIR WORK ON ANY BUILDING; PROVIDING FOR A PENALTY
OF $500.00 FOR ANY VrOLATION HEAEOF; PROVIDING A SAVINGS CLAUSE]
PROVIDING FOR PUBLICATION; AND PROVIDING AN EFFECTIVE DATE.
THE COUNCIL OF THE CITY OF DENTCN HEREBY ORDAINSt
SE~~TION 1. That Subsection
the Code of Ordinances of the City of Denton is hereby amended to
read as follows:
Sec. 20-1(c) (4).
work ba cary W ;ding atoanydtimeiother Ehan bet een the rhours
of 6100 a.m. and 8130 p.m, Monday through Friday from June 1
to September '30; between 7:00 a.m.,,and 8130 p.m. Monday
through Friday from October 1 to May Ji between 800 a.m. and
8130 p.m. on Saturday; and between 11 m. and 8:30 p.m. on
Sunday; provided, however that the City council may issue
special permits for such work at other hours in case of urgent
necessity and in the interest of public safety and conve-
nience.
SECTION II. That anj person violating any provision of this
ordinance shall, upon conviction, be fired a sum not exceeding
$500.00. Each day that a provision of this ordinance is violated
shall constitute a separate and distinct offense.
M110N' ii. That save and except as amended hereby all the
remaining sections, sentences, and paragraphs of Section 20-1
'Noise' of the Code of Ordinance of the City of Denton shall remain
in full force and effect.
. ECTiby iV. That this ordinance shall become effective
fourteen•(14) days from the date of Its 'passage, and the City
Secretary/' is hereby directed to cause the caption of this ordinance
to be published twice in the L'enton Record-Chronicle, the official
newspaper of the City of Denton, Texas, within ten (10) days of the
date of its passage.
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PASSED AND APPROVED this the /Jday of 1995.
BOB CASTLEBERRY, A
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AQtnda Barn 01
Oaq~-//..
ATTESTr
JENNIFER WALTERS, CITY SECRETARY
BYt
APPROVED TO LEGAL, FORMe
HERBERT L. PROM. CITY ATTORNEY.
BYS
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MAVRATI-10
UI LDE INC. o v
Planning Project Management General Construction
7/03/96
TO: THE CITY OF DENTON
CITY MANAGEMENT
DENTONs TEXAS
RE: U-HAULS 164 N. 1-35 EASTe DENTUNs TEXAS
WE ARE REQUESTING A VARIANCE ON THE ABOVE REFERENCED PROJECT, FOR
THE ORDIN?-4~CE THAT DOES NOT ALLAW WORK BEFORE 6100 A.H. WE WOULD
ONLY NEED THIS VARIANCE FOR FOUR (4) OCCASIONS DURING THE MONTH
OF JULY. DUE TO THE HEAT AND QUANTITY OF CONCRETE THE POURS MUST
BE STARTED EARLIER THAN 6:00 A.M. 1 iof 00AU fir( TO SMAT AT q:304...
SINCEREL ,
HARRY H. CHAPMAN
PRESIDENT
SUBSCRIBED AND SWORN TO BEFORE ME THIS S DAY OF~11996
NOTARY PUBLIC
MY COMMISSION EXPIRES:
-7/z4Are
I
1278 Gienneyre #298 Laguna Beach, CA 92651
(714) 376-0226
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Apeada Ho. 6 -
Aoenda Item_SS 49a
Cale-
BOARD/COMMISSION BOARD/COMMISSION NOMINATIONS
1996-97
AIRPORT ADVIRORY BOARD
P161 CURRENT MEMBER NOMINATION TFRM COUNCIL
*7 John Dulemba Terry Garland 1994-96 Miller
*3 Don Smith Ann Houston 1994-96 Biles
*4 James Jamieson James Jamieson 1994-96 Cott
*E; Jim Risser Jim Risser 1994-96 Beasley
ANIMAL SHELTER ADVISORY BOARD
pM CURRENT MEMBER NOMINATION TERM COUNCIL
*2 Joella Orr Joella Orr 1994-96 Krueger
5 Vacant 1996-98 Beasley
6 Vacant 1996-98 Brock
POARD OF ADJ^STMENT
DIST CURRENT MEMBER NOMINATION TERM COUNCIL
*5 Rebecca King Rebecca King 1994-96 Beasley
*3 Bob Hagemann Greg Muirhead 1994-96 Biles
*4 Joe Bendzick Joe Bendzick 1994-96 Cott
*2 Larrv Collister Larry Collister 1994-96 Krueger
BUILDING CODE BOARD
DIST CURRENT MEMBER NOMINATION TERM COUNCIL
*3 James Fykes (ALT) Bob Hagemann 1994-96 Biles
*4 Byron 'Moods (ALT) Byron Woods 1994-96 Cott
*5 Steve Kniatt Steve Kniatt 1994-96 Beasley
*6 (Mary McCain) Mary McCain 1994-96 Brock
(Architect)
*7 Greg Muirhead Ken Dobias 1994-96 Miller
* individual nvainated and approved
No * Individual nominated but not approved
No nomination
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Agenda No.
Agenda Item
CABLE TV ADVISORY BOARD OVI
MIST CURRENT MEMBER NOMINATION
Tm ~4T0 NCIL
*5 Mark 9urroughs Mark Burroughs 1993-96 Beasley
2 Richard Rodean Richard Rodean
1993-96 Krueger
3 Vacant
4 Vacant 1996-98 Biles
1996-98 Krueger
COMMUNITY DEVELOP ENT ADVISORY COMMITTEE
DIST CURRENT MEMBER NOMINATION
TERM 'Its
*5 Dorothy Martinez Jean Hincjosa 1994-96 Beasley
*6 Peggy Fox
Peggy Fox 1994-96 Brock
*7 Jean Ellen Rogers Jean Ellea Rogers 1994-96 Miller
*3 Larry Bailey Kimberly Franklin 1994-96 Bilcs
*5 Ann Hatch Ann Hatch
1994-96 Beasley
DATA PROCESSING ADVISORY BOARD
DIST CURRENT MEMBER NOMINATION
TERM COUNCIL
*3 Rosa Lawton Warren Searls
3 Bruce Mitchell 1994-96 Krueger
1994-96 Biles
*4 Renr.e Seely Renae Seely 1994-96 Cott
5 Vacant
6 Vacant 1996-98 Beasley
1996-98 Brock
DOWNTOWN ADVISORY OARD
DIST CURRENT 14EMBEEI NOMINATION
*3 TERM COQ.
Geneva Berg George Coen 1994-96 Biles
*4 Joanna Deonath Joanna Deonath
*5 Joy Williams 1994-96 Cott
Joy Williams 1954-96 Beasley
*6 Michael Flanagan Michael Monticino
1994-96 Brock
Rahna Raney Bette Sherman
1994-96 Miller
* Individual nominated and approved
No * Individual nominated but not approved
No nomination
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4aenda NI
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Or,~
ELECTRICAL CODE BOARD
DIST SURRENT HEM ER NOMINATIOO TEEM COUNCIL
*3 (John Hardinger) John Hardinger 1994-96 Biles
(Matter rlectrician)
4 Don Fox 1994-96 Cott
*1 Robert Hicks (ALT) Robert Hicks 1994-96 Young
RXSTORIC LANDMARK CO MISSION
DIST CURRENT MEMBER NOMINATION
Um COUNCI
*3 (Kenneth Morgan) Diane Ricks 1994-96 Biles
(Real Property Owner)
*7 Judy Cole Peggy Norton 1994-96 Miller
*2 Jim Kirkpatrick Jim Kirkpatrick 1994-96 Krueger
KU-MAN BERYICEB COMMITTEE
DIST CURRENT MEMBER NOMINATION TERM COUNCIL
*6 Pat Muro Fran Miller 1994-96 Brock
*7 Diana Briggs Carol Brantley 1994-96 Miller
*2 Kevin Miller Charles Saunders 1994-96 Krueger
4 Sandy Kristoferson Wallace Duvall 1994-96 Cott
KEEP DENTON BEAUTIFUL, BOARD
DIST CURRENT MEMBER NOMINATION T_ERR COUNCIL
*1 Mabel Devereaux Larry Mullen 1994-96 Young
*6 Gayla Robles Gayla Robles 1994-96 Brock
*7 Vera Laney Vera Laney 1994-96 Miller
*3 Fjola Jeffries Fjola Jeffries 1994-96 Biles
4 Bill Watson Dee Dee Scott 1994-96 Cott
*2 Robert Gentile Mark Osborne 1995-97 Krueger
(resignation)
* Individual nominated and approved
No * Individual nominated but not approved
No nomination
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1l~enC~ item
U1
LIBRARY BOARD
DIST CURRENT MEMBER NOMINATION TERM COUNCIL
*7 Kjell Johansen Kjell Johansen 1994-96 Miller
*3 Kathy Pole Kathy Pole 1994-96 Biles
a4 Ema Ruth Russell Ema Ruth Russell 1994-96 Cott
PARKS AND RECREATION BOARD
DI-S-1 CURRENT MEMBER NOMINATION ER COUN
*7 Tom Judd Annie Burroughs 1994-96 Miller
*2 Loyce Wilson Tom Reece 1994-96 Krueger
PLAWIN4 AND IONINO COMMISSION
DIST CURRENT MEMBER NOMINATION TERM UNC
*9 Mike Cochran Carol Ann Ganzer 1994-96 Biles
a5 Ellen Schertz Ellen Schertz 1994-96 Beasley
*6 Katie Flemming Mike Cochran 1994-96 Brock
PLUMING AND MECHANICAL CODE BOARD
DIST CURRENT XZMBER NOMINATION TERM COUNCI
*5 Millard Heath Millard Heath 1994-96 Beasley
(Mechanical Contractor)
*6 Lee Capps Lee Capps 1994-96 Brock
{Layman)
1 (Jeff Peploe) 1994-C6 Young
(Master Plumber)
PUBLIC UTILITIES BOARD
DIST CURRENT MEMBER NOMINATION TERM CO CI
a5 Bill Giese Bill Giese 1992-96 Beasley
* individual nominated and approved
No * individual nominated but not approved
No nomination
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,enEa Ho.
ApenQa ite -
oat~ r1-
SIGN FOARD OF APPEALS
DIST CURRENT MEMBER NOMINATION TERM COUN9,1
*1 Spencer Washington Slick Smith 1994-96 Young
3 Ann Houston (ALT) 1994-96 Biles
*7 Mike Wlrbe Mike Wiebe 1994-96 Miller
TRAFFIC SAFETY COMMISSION
DIST CURRENT MEMBER NOMINATION TERM COUNCIL
*6 Greg Savko Greg Savko 1994-96 Brock
*I Kathy Devine Fred Hill 1994-96 Young
*2 Derrick Hartsfield Derrick Hartsfield 1994-9G Krueger
7 Mar% Coomes 1994-96 Biles
*4 Larry Luce Larry Luce 1994-96 Cott
CIVIL SERVICE COMMISSION
SEAT CURRENT MEMBER NOMINATION TERM
*2 Dennis Stephens Dennis Stephens 1993-96 City
Mgr.
DENTON HOUSING AUTHORITY
SEAT CURRENT MEMBER NOMINATION TERM
*1 Tony Soto Tony Soto 1994-96 Mayor
*2 Bob Crouch BoI) Crouch 1994-96 Mayor
:MPJ BOARD Or DIRECTORS
SEAT M, JXNT MEMBER NOMINATION TERM
*0 Tom Harpool George Hopkins 1994-96 Council
ACCOD128
* individual nominated and approved
No * Individual nominated but not approved
No nomination
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CITY OF DENTON
I
Analysis of Responses to Bid Number 1869
Request for Group Medical Insurance Bid
A. Foster Kgghw t co., Inc.
1601 FSm saez% sane 1800
D&Ru T% 75201
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Foster'Hiains
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Background and General Information Section I
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Bid Analysis and Recommendation Section 11
Exhibits
Insured Plan Rates and Cost Projections Exhibit I
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Qualitative Bid Analysis Exhibit 11
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Plan Design Summary Exhil5it [i1
Carrier Declination Letters Exhibit IV
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Finalist Network Directories Exhibit V
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Backaround and General Information 4
ht[oduction
On behalf of The City of Denton, Foster Higgins worked with the City's Human Resource, Purchasing, and Legal department
staff to prepare bid specifications seeking insured proposals for group medical coverage for the City's employees, retirees, and
their covered dependents. The new arrangement is to become effective January 1, 1997, and will contain options for two (2)
consecutive twelve (12) month renewals.
E
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The specifications were released under cover of Bid Humber 1869, on Febrtua,y 8, 1996. The following timeline was presented
in the Bid package, and adhered to through the process:
Activity or v rat is
Release bid specifications 021081'96
Conduct pre-bid conference 02122/96
Receive and open bids 0411 &96
Basic Bid ReaLgrements
The specifications stated that all bids would be subject to the following minimum qualifications:
• Employee access through a managed care network to at least one currently-contractod hospital in Denton. Bidders were
invited to bid based on one or Iwo currently contracted hospitals in tL:ir network (noted as Options A or B, in the
specifications).
• Delivery of care through an IPA Model Health Maintenance Organization (HrfO) - a HMO that contracts with individual
physicians and group practice physicians.
FosterHic ins
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°--Laround and •nefal Information 2
• Blended rates for active and retired employees.
■ HMO and HMO Opt-out Bid that meets or exceeds current plan design.
■ HMO must be accredited by National Committee for Quality Assurance (NCQA) or have a scheduled NCQA site visit
daring 1996. (NCQA is an Industry oversight body that develops and applies processes and measures of performance for
health plans. Its objective is to promote improvements in the quality of patient care provided through managed health care
plans, to ensure health plan accountability for the quality of care and service members receive, and to provide information
to the marketplace.)
• A one year contract, and renewal for two (2) successive twelve (12) month periods, with rates not to increase more than
20% over the entire contract term, or more than 9.5% each at the beginning of the first or second twelve (12) month
renewal periods.
Criteria for Bid Selecti
on
The contract is to be awarded to the lowest cost, most responsive, responsible bidder. In considering the lowest cost, most
responsive, responsible bidder, Foster Higgins and City staff have evaluated the bids on rates as well as the following cements
to determine bidder responsibility and responsiveness:
■ Provider access
• Provider contracting and reimbursement methods
• Financial stability
■ Utilization management techniques
■ Medical management techniques
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Bankaround and General Information 3
• Data collection/reporting
• Member services
• Plan design
• Pharmacy management
• References and past performance
• Length aMlor volume of experience in the North Texas market.
Bid Dist nbutionfflesMs
The Bid Request was advertised pursuant to standard City purchasing procedures, and specifications were also disinbu•td
directly to the following insurance plan carriers, whose responses are identified below:
Company Response Coatmeats
BtueCroae BlueShietd of Texas Dectiaed on bid Did as meet basic bid requireau nu • aA NCQA accredited
Aetna Heabh Plans Decbesd to bid See Exhibit WS
Business We's Ar+ureme CU
'al bid
CIGNA Submined bid
FwnMoa HesM Declined to bid See Exhbi IV
Ifarris stedSO&A He" PLa Subautted bid twumbent carrier
Humana Heim Cars Plana Declined In bid See Exhd b rv
Kaiser hrmanems Did mA bid Did ut med basic but requircmeata • net EPA otivdet HMO
Metntiealth Subouned bid Bid deemed umrecpunsive • incuagdde suet abed
North Texas Heahhcan Netwmk Did "bid
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Bid Analysts and Recommendations q
company Rtsponst Comments
NYtC&m Heahhplass Ckvmerly SANDS) Subained bid Bid deemed aorueVcnive • incoaTk-te cod dud
PCA Utah Plan, d Teau Inc. Submiud bid Bid deemed noareeponsivI - incovVIC a cost Sheet
Pacificam Submioed bid Bid deemed soorceponsive - incouTtete cod sheet
Prittcipat Health Cue of Texu Did at bid See Exhd+e IV
PrudcnU Healh Care Did not bid See EShait IV
Uz icue Did 1k1 bid
As rated above, four (4) of the six (6) bids submitted were deemod nonresponsive to the specifications. The two bids that were
deemed fully-responsive, and which were further evaluated to determine their compliance with the specifications arxi match to
the City's criteria, were those prepared by Harris Methodist Health Plan and CIGNA. ThT remainder of this report addresses
the analysis of these two bids.
Cost Analysts
Exbtbit I illustrates the first-year rates quoted by each of the bidding carvers. The financial proposals each inchAed initial
(first-year) guaranteed rates, as well as maximum annual rate increases. Therefore, our analysis projects rat only the first-year
cost of the plan, but the maximum cost over the anticipated three-year contract period.
Further, our analysis segregates total cost, as well as the cost to the city and the plan participants (active and retired C::v
employees), based on the City's current co r-shating approach with plan participants. It is important to note that only the first-
year cost is fixed; the second and third year cost figures are based on the maximum increase figures guaranteed by the bidden.
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Bid AnOysis and Recommendations 5
Based on our analysis, the determination of lowest cost bid differs depending on whether one assumes:
a A one-year or multi-year perspective, or
a The bidders' insured plan costs will change at levels equal to or pro-rata with the maximum guaranteed annual renewal
increase levels.
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The 1997 CIGNA cost prc jection suggests a 7.88 % decrease fm n current (1996) rites, while the Harris Methodist rates are
4.93 % lower than current cost.
The following chart illustrates the lowest cost determination, based on one- and three-year projections. In each scenario, the
low-cost bid is italicized in bold print and the cost differential between the bids is Identified.
t-Yeat Guaranteed 3-Year MAXIMUM
Bidder Total Cost Total Cosa
CIGNA j2,lfd,ldd 5,,110,E3~
Harr Idetho5d Health Alas t2 Sb2,611 jd,ld6,111
Cad Differential $70,129 $24,040
Fosterhumns
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Bid Anafvsls and Re commendations
6
As evidenced in this chart, the identification of the lowest-cost bidder is based significantly on the perspective one adopts with
regard to the issues mentioned above. As the City's consultant in this process, it is incumbent on Foster Higgins to adopt a
conservative posture with regard to identification of the lowest-cost bidder. Tberefore, we recommend the City focus on the 3-
year maximum total cost of the program, and regard Harris Methodist Health Flan as the low-cost bidder, pending assessment
of the qualitative elements of the bids.
Retiree Cost
The City requested that bidder provide rates for retiree coverage based on:
s • Separate, stand-alone rates for retirees under- and over-65 years of age ('identified as 'non-blended rates' in Exhibit q.
• Blending retiree costs wits: the active population costs (identified as 'blended rates' in Exhibit q.
Under Exh.°bit I, we have provided a summary of the CIGNA and Hams Mrtoodist bids for each approach. You will notice
that CIGNA quoted the same rate levels for the retiree population under either approach, while Harris Methodist separated them
as specifically requested.
Essentially, the effect of blending the active and retired rates, under the Hams Methodist approach, would be to decrease the
cost of coverage for all retirees except those over 65 with single or retiredspouse coverage. These latter groups would
experience a very significant increase in cost, while active employee rates would increase slightly.
t'ronosal Anehrsis
Our analysis of the ion-financial elements of each bid focused on the ability of each bidder to manage, maintain, and improve
the quality of the City's healthcare program. The first element of this is an assessment of each bidder's compliance with the
existing plan design.
■
Fc,,ster Higgins
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City of Denton
Bid Analysis and Reeommundations _ 7
Ptan Design
The chart included in Exhibit III illustrates the requested servicelcoverage levels in the specifications, avd each bidder's
willingness to offer the requested coverage. Based on our assessment, Hams Methodist identically meets the requested plan
design. CIGNA, on the other hand, notes several deviations from the requested design.
Guetitativa Bid Analysis
Exhibit H summarizes our analysis of the key issues included in the specification questionnaire. This Exhibit summarizes each
Mulist t)kkkr's response to key questions within each questionnaire section, and numerically grades the responses based on our
proprietary Network Evaluation model. We weighted the responses in each section based on the City's expressed concerns and
needs.
Based on our analysis of the qualitative elements of the Harris Methodist and CIGNA bids, we find that Harris Methodist most
closely meets the City's criteria for a managed medical plan carrier.
Recommendation
Our analysis suggests that Harris Methodist is the winning bidder, based on an analysis of the total maximum guaranteed cost
over a 3-year contract period. We further find that Harris Methodist most closely meets the qualitative elements of the bid,
which in turn represents value for the City and your employees.
We recommend the City of Denton renew your contractual reLitionship with Harris Methodist Health Plan for the 1997 contract
year, with the anrwal renewal options as offered in the Harris Methodist proposal.
Foster Higgins
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1996 Correatbledkal flake luared Rates
AGIDIE En[nlmanl reefed[
HMO Opt-out Plan
EE Only 14 121247
EE 1 Spouse 5 $345.61
EE d CNW 12 $196.71
EE 6 Family 14 1376.62
HMO Plan
EE Only 335 $192.96
EE I CAildse 150 {22i9J4
EE 1 Family 216 1326, 01
BELBEff~1ffE811
HMO opt-out Plan
Refired Only 0 1302.04
i Reliref i Spouse I 1561.97
Rafiroe i Child 0 1470.61
Retiree L Family 0 $715,02
j HMO Plan
P Sm 1 Only 5 $261.40
1 Petra 1 Spouse 3 1503.07
Refired 1 Child 0 $406.16
Refired i Family I s616.61
RETW11114 0M
HMO Oplout Plan
Retiree Only 1 $111.49
Retired i Spouse 1 $222.97
Par" i Spouse 11 wrier 65) 0 $422.37
Retiree i Family (I under 65) 0 $65955
Retiree t Family 0 $435 31
HMO Plan
Retiree Only 5 $96,49
Retired i Spouse 1 $19296
Refiede i Spouse (I under 65) 3 $365,53
Refied i Fame (I under 65) 0 $570.62
Retiree S Fame 0 $376.74
t917 TOTAL ANNUAL COST 12,669,005
06/19/98 - RATrYALI WM Foster iggins PsQa 4
CITY OF DEIYTOM
1997 Medical Pisa Iassred Rates •CIG,"
Non-Blanded Rates Blended Rates
EamDmeat row ICU hf*JP&d Tow Clyt ParOclpiiM
ACME
HMO Opt-out Plan
EEOny 14 $190,11 $111,00 $9,11 $190.11 3101,00 $911
EE 1 Spouse S $294.59 $111.00 $11359 $294 H $111.00 $113.59
EE a CMd 12 $254,69 $111.00 473.69 $25462 $111.00 $73.69
EE&Famdy 14 $32120 8101.00 $14020 $321.20 $11100 $14020
HMO Plan
EE$" 355 $161.00 6111.00 $000 $161.00 $101.00 $0.00
Spouse 60 $210,56 $111.00 $99,56 $26053 $101.00 $9956
EE ICh/d I50 $242.54 $111.00 $61.54 $242.54 $i/loo $61.54
a EE 0. Family 210 moo $111.00 $12490 $305 90 $101.00 $12490
8EII8bO UNI Efl 11
HMO Opt-out Pis n
RefuMOnly 0 3t90,11 $0 . DO $19011 $19011 $000 $190.11
1ts&" It Spouse t $29459 1000 $294.59 $294.59 $0 00 $294.59
Retires a Child 0 $25469 $0 DO 9254.69 $254.69 $000 1254 69
Ran" a Family 0 $32120 $0.00 $321.20 $321.20 $0.00 $32120
HMO Pisa
Rdfvt Only S $111,00 $0 DO $111,00 $111,00 $000 $111.00
Retiree It Spouse 3 1200.56 $0.00 $260.56 $200.50 $0.00 $200,56
Ratiree a Cxuld 0 $24254 $0,00 324154 $24254 $0 DO $24254
Refuse a Family 1 moo $0 DO $305.90 3305.90 $0 DO $30590
RETIREGIalISM
HMO Opt-out Plan
AdnesOry 1 $190.11 $0,00 $19011 $19011 $0 DO $190.11
Retiree a Spouse 1 $294.59 $0.00 $294.59 $294.59 10.00 $294.59
RabW S. Spouse (1 under 65) 0 $190.71 $000 $190.11 $19011 $0 00 $190.11
ReGres a Family (1 under 65) 0 $32120 $0.00 $321.20 $721.20 $0.00 $3212D
Retiree a FamDy 0 $32120 $0.00 $321.20 $32120 30 DO $321.20
HMO Plan
ReGr"Only S $101,00 $000 $1/1.00 $111.00 $000 $111.00
Retired a Spouse 1 $28054 $0.00 $200,56 $250.56 $0 DO $20056
Retiree a Spouse (1 wrier 65) 3 $101.00 $0.00 $11100 $111.00 $0.00 $181.00
Retiree a Family (I wrier 65) 0 $305.90 $000 $30590 $30590 000 $305 90
Refuee a Family 0 $305.90 $000 $305.90 M90 $000 M90
I"ITOTAL ANNUAL CO3T 37.492,406 1,854,006 1677.600 $2,492.486 1,!54,066 37,600
0611996 • RATEVAL4WK4 FosterHgyns
Page 4
4
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CITY OF DE.'VTON
1997 bled!-0 Plea lossred Pales • Barris Metp hil )halt! Plan
Mon-Blended Rabe Blended Rates
Fu2nmanl low Lla Piltidpad Iota) ~ Pidolpaw
AGMI
HMO Optoul Plan
14 $212.42 18364 026,56 $22007 $165.03 $3504
EE 5 $32924 163,64 $145.40 $341.09 $16505 1158.06
EE & A Spouse
EE A ChM 12 $26453 $163 84 $100.70 $29413 $16503 $10995
EE A Fan
artuly 11 $35897 1163.64 $175.13 $371.00 $185.01 $18867
EEE 1~y n 355 $163,f4 116384 $0.00 $185.03 $185.03 $0.00
EE a Spouse 86 $265,13 018364 $101.69 $26739 $185,03 002.56
EE4 Cn3d 150 $24867 $183.84 $63.03 $248.47 $186.03 $63.41
EE A Family 216 $31057 $183.64 $126.73 $312.59 $18503 $121,58
REIIREQ HM IQ
HMO Opt-out Plan
Retiree Only 0 $287.73 $0,00 $287.73 $22007 $000 $220.07
Retiree A Spouse 1 6564.41 $000 $554,41 $341.09 $000 $34109
Retiree A CNM 0 $448.32 $000 $448.32 SM 66 S000 $29488
Rebree A Family 0 $681.15 $0 00 5681.1 S $371.90 1000 WI W
HMO Plan
S $249,03 $0.00 $210.01 $18503 60 DO $18503
Refuse Orly
R06W. t s?ousa 3 $481.13 $0,00 $481.15 $287.69 10 DO $257.59
ReSres 6 Clu1d 0 $386 65 $000 $38695 6248AT $0 DO $248.47
Retiree A Family 1 5589.31 $000 $580.31 $31259 $000 $312.59
RETIRED $Q3IIYEH
HMO Opt-cut Plan
RsGr"On7y 1 $10621 $000 $10621 $220,07 SO-DO $M 07
Retiree A Spouse 1 $212.42 $0.00 $212,42 5341.09 $0.00 $34109
Retiree 6 Spouse (1 under 65) 0 $43332 $000 $433.32 $341.09 $000 $34109
Retiree 6 Fnnuly 11 under 65) 0 $62631 $0.00 $628,31 $371.90 10.00 $371.90
ReSres A Family 0 $414.69 $0.00 $411,69 $371.90 $0.00 $371.80
HM0
RJR&" Plan S $91.01 60 D0 $91.91 $165,03 $0.00 $18503
~es 1 6183,84 60 DO $183.64 9287.59 $0.00 $267.59
ReGrse A Spouse (1 under 65) 3 $37503 $0.00 $375.03 $267.59 $000 $28759
Ratires A Fanuly (1 under 65) 0 $543.76 $000 $54346 $312.59 $000 $31259
Retiree A Family 0 $358 DO $0.00 $35890 $312.59 $0.00 $31259
M TOTA ANNUAL COST $2,562,617 1,663,992 76,824 62.573,320 $1,698187 $877,133
FosterHig;ins
0W19l98 - RATEVAL4WK4 Pogo 4
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CITY OF DENTON
1997-99 Medical Ptaa Iasared Cost Projection
CIGNA I1)w C ft Participant
1997 TOTAL ANNUAL COST $2,492,486 $1,654,866 $631,600
S8 Maximum ineraaaa (guaranteed) 9.5% 0.5% 9.5%
1998 TOTAL AN1:uALCOST $2,726,275 $2,031,102 $696,172
'99 Maximum Lraeaaa (guaranteed) 9.5% 9.5% 9.5%
1999 TOTAL ANNUAL COST $2,968,666 $2,224,057 $764,499
1{{7.90 TOTAL MAXIMU113•YEAR COST 0,310,311 0,110,647 2100,177 }
Harris Methodist Health Plaa TOW Ci t Partlclpad
1991 TOTAL ANNUAL COST $2,662,611 $103,992 $678.624
96 Maximum Increase (guaraMoeo 50% 5.0% 50%
I996TOTAL ANNUAL COST $2,690,746 $1,976,192 $112,556
99 Maximum lncreasa (guaranteed) 9.0% 9.0% 90%
1999 TOTAL ANNUAL COST $2,932,915 $2,156,229 $776,666
1007.00 TOTAL 14AMMUY 3-YEAR COST 11111,1401,2711 6,01{,413 ty1{7,100
Foster H
06119M • RATEVAL4 WK4 i99 Page 4
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Location:
xmi
Results Summary
1 "1 `AMY
1
I Mranagement / Ownership 7rA -00% -0 0% 0 0%
PovldetContrac6ng t, Reimb. s.2% . ~ - --3
3FnancialStabjTq 1UV% 5.0% ON -b39i - -UN,
4 thgza6on Management 6.1 % -3 b9i _ 0 091
S MedcalManagement alig - 7.Sii _ ____0.391 ON _369
7 Membership Semites -I-09i ---33~C - - 9% 00% -ON
d Plan Design
9 RatetCost Proposal - 13% ti3 p% - _ 13 N --0.091 0 &j;
10 Pharmacy Management 10% --a K ON ------OR
11 Psych./Subs. Abuse Network V9 114$ 69 _0.396 0 091 - -3.094
12 Pabont Advocacy 1 b9i _ ~9X ~.4% 0091 - 0094 _ _ 3 091
Total 100,0% 77.6% 66.8% 0.0% 0.0% 0.0%
0"I ' Foster gins
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---City of Denton
[TOTAL VENDOR EVALUATION SCORES
100'6 - -
60'6
40% - f
20%
` I m Harm Meth. 1O CIGNA l
OMS6 t Fosterh&pns
-T
City of Denton
rTAL-VENDOR EVALUATION SCORES
15% COST
10% CON CTS FINANCES -
! MED MGT SVC
VTl T
51S - _ DESIGN.,
i Harris Meth. C;~l CIGNA I ~
M3M 2 FosterHiigins
1 t N •t t~ a;k p , s:: 1, a.
t. ►tanayament f O,vnerihlp ~ OQj--_,~ ~~T--- j i ~
~ _ L`ompTa:enesa _ res sas -_1
1.provider contric6n illtlfnA
"l[~t~difvvnm c~ :nt d '.1~
E dt n
6icnt F E', R'
.3A I:. iI ~t nt AC n $t,l s x.
Y=Aln
6 TifII W Ol.IjAdl kl N1r,
13 7 evtYr .
14 ys cain avci
1S Niir~V rQi. a eitl ':i 'E I:':t I,e 11:~ C A
19 IncenCni p-eproPami_
a.Etdl ~l :I
- - 1200 0.00 _ , 000 000
VVcghtsdsubtata'--. _ 7700
3. financlal StabMq MO
r00
6 ate nislorY_2
R 11000 500 00 pl__E 400 WeiQhled btotai - -
Vtlllzitlon ►luupement
j eceM1 proceta ; _ I :r
prece l ocechrea a 1:E'
2 pet and
- R ~.t.?E ty P iS t W w S,~y.
6 NSaefartlefrk@*Arcj-_ i I, p°;'•fj I
r : 50
1 ~ ise p T~ process 00 3t 0
22 teatmt resmzcs k%nbf ai x v $3
z. t Ei t
25 ise47 Orpan transplants Tkf ~ W ! t
27 a and11U
29 pree narYy
mr-A
30 N-tocovd Ives rato
37 Pain in~tFwrizaton~or r ertrala
- -0 65
22 1350 ----1700
wel tsd su6taW 000 000
1 FosterHigins
05103+96
I. Medical Mana➢ement_
1 Hsu c~ica5m E: r -i.3b -
100
oar.
7 Cwtmift of cars t r r: I'M
•1 P~oI~S_1~~ 1 E ih ae'r if' f a
0-00
- '..'P, •EESE:el;d61. 7.C* pl. E ~ t EE v.! E E'''',
- _V eipt~uEtotal 1200 S 50 600 000 000 000
7. NambeiW Services -
1 C str s E »a
ZOO I - ---C)o
S
7 de ea ,iGl. u, ,{;F<. 00 i IEEE
IFW s -E %1' 001
I C'. ID *t* 00
s an
OQ 1 00 00
3 rosoAtion Id R,CM,etc 1.
19 iRs _ p 00 i 00
30 a'SrQ 00 n a
32a 5 -''2.00
32D asiMOfda C}Wi e~_ i f
32C JSSarord practice 4` t Er
32d Tiled marirnvns ! <~; 7k :BEE
32s P!.Yments ra.,j EJ job pads a 2
31 Usastsr rscoverY___ i. SE, 100 7~ l
WeiiMed suttDW 12 00 _-35 00 3750 000 000 0 DO
1. Plan Design
i 1
IIIIr General E
1. - : r i a ON 1
VII sip~ted tu6tot~l 1 100 [ f 00 0 25 0 OD 0 DOI 000
2 FosterHi~ms
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ItldtlaCtlari!' t t Y 'i'r~i~a
t RAWCOSI Proecsal
-Z - ---Q - - 00 000
- -9orctrn-- - 100 - - 2-001
- - r, ' 'r ' _f; • is , ~ , :Fa : t i
-VVii Ss b" 100 100 10J 000 0 00 000
13. Pbarmac management
f fni w- ciei - e 00 1w 001
t:
1 anwreN~UR pram :b y ar
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14 ad ~?nuuwlT~t word -
14 a~nt~caton p
15 Phamacl raui,ursamenl t . 3!:. 2-00
20 Mat order usa a Northam !V
21 Notiicabon-7o prescr. delays _ . 4
27 UsensmQ xess t 77R777777--ZW 100 1 W
25 Fo rtxAarl arran ap mar to 2W : r. , 2.W a'
- - ,
00 1700 2i oa a 00 000 2001
It Ps ubs. Abuse Network _
1 eta P!cR ofessional _
2 rcr der ty ems 200 < 2 Y 00
10 coord pjycR m
ed cis. y,
I 1.00 2-00
{ 1 Duo1 dia2r10s1s hand! r 2 200
Wr2hIsJ subtotal _ a DO 700 _ a o0 0 DO 000 - 000
17. Pi knt Advocacy
- - -
w
2 ! SW- accasse
t.<sa 2-00
b~owaccess anon rc; -r 84 too
J tsract w r the a1 - t .
i raratif odm. sees u:
-s - -
10 or het w crosa2emert _ r`S it r §l 11 OW 2W
1< otlar cal ooncy 2.W 000
13 of member aduc /weAness qqu
19 srt dame 5.00., 100
21 e3ttlt rill assessmt progarn . it i 2.00
WiiOhted subtotal-_ 2500 12.00 1150
900 0 DO 000
M3196 7 FosterHi~ms
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City of Denton
Qualitative Bid Analysis
Question Harris Methodist CIGNA
Number nation Res nse Score Res once Score
Managemenf/O""crihtp (i) y
1 Organization's ownership Owned by Harris Methodist Not Wholly-owned subsidiary of Not.
I struchiit Health System scored Connecticut General Corp. scored
2 Medical director information Not Not
• Specialty OB/GYN scored Pediatrics scored
- Vs of time as medical director 1001% 1006/0
vs. private practice
• fast year in private practice 1982 1989
f
3 Enrollment data (1995) Not Not
- Total enrollment 99,493 scored 10S,712 scored
- % which Is commercial 88% 26.4%
- % which is Medicare I % 0.2%
- % which is Medicaid 0°/. 0'%
- % which is other 11% 0.2%
46.47% DPP
26.67% EPP
Gross disenroliment Not available, due to system 11.4'/ (23% commercial and
limitations 9.1% Medicare)
1
Foster ftyns
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Question Hauls Methodist CIGNA
Response Score Res nse Score
Number Question
4 Five (5) largest client and Lockheed 20,844 Not E-Systems 16,836 Not
number of members City of Fort Worth 13,769 scored GTE 8,885 scored
State of Texas 11,884 Delta Airlines $,516
Bell Helicopter 8,608 Minyard Food 4,195
Arlingt,fl I.S.D. 6,728 General Foods 3,787
Provider tontract3nE do Reim barscmenl (In "pimary care Familylgeneral Medicine 2 Family/general medicine 2
4 bys!cLionian°of a(PCP) ) Intemal medicine Internal medicine
physi
Pediatrician Pediatrician
Other. Geriatrics
If OB/GYNs ere not PCPs, can yes yes, annual:y for well-woman
a woman go to as O13/GYN exam
without PCP referral?
Yes, for those benefits that a 2 No 0
6 If a non-network PbYstcian
- covered through the use of a
admits to a network hospital,
will the employer receive the ran-network pbysician
network discotmt?
Yes 2 Yes 2
8 Can you terminate an
individual physician within a
medical groupolP & contract?
2
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Question Harris Methodist CIGNA
Number uestion Response Score Res nst Score
9 Pbysician turnover in the past 1 0
year
PCPs 8.53% 0.04/•
Specialists 3.39°/. 12.4%
13 Services covered by bospital No hospital capitation 0 No hospital capitation 0
capitation
14 Services covered by PCP office visit 1 PCP office visit 2
physician/medical group Hospital visits Lab
capitation Lab X-ray
X-ray Specialist office visit
Outpatient surgery (minor)
15 Describe shared-risk pools Have pool for PCPs, 2 Do not have 0
specialists, and facilities.
19 Are there iwentiv,t Yes 2 Yes 2
performance programs that can
impact the capitation
payments?
Fwancl2,Intetrity(III) "
2 Arc there any restrictions or No 2 No 2
pending review by state or
federal authorities for non-
compliance with state or
federal regulatiow?
3
Foster Hig;1ns
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Question Harris Methodist CIGNA
Number Question Res oust Score Res onst Score
6 Premium rate or standard Provided 2 Not provided 0
community rate table
Utilization Manottmeot
1 Describe process and criteria Use laterqual criteria I Use Milliman llr Robertson and 1
used for hospital sham criteria with physicians PAS criteria and guidelines
precertification Criteria is national Share criteria with physicians
Criteria is updated annually and Criteria is national
at least every three years Criteria is updated on a regular
basis
2 if precertification process is Not applicable 2 Not applicable 2
delegated to any of the medica:
groups, please &scnbe
6 Frequency that a patient's need All in-network hospital stays I Daily 2
for continued hospitalisation is are reviewed within 24 hours of
reassessed under the admission and at least every
concurrent review program third day following admission
1 I Describe how interactions are All these communications are 2 Responses are kW in the 2
recorded with the following: recorded within the patient's clinical record
facilities, providers, and preauthorization record
patients
4
Foster H:ucrins
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Question Ilarris Methodist CIGNA
Numn, er uatioa Response Score Response Score
14 Describe process and criteria Casco are Identified through I Explanation of how cases are 0.5
used for case management physicians, nursing taregivers, identified was not explained.
and hospital discharge Some diagnostic criteria used
planners. Some diagnostic for initiation, no cost threshold
criteria used for initiation, no mentioned. Interact with
cost threshold mentioned. patients, family and physicians.
Interact with pati ents, family
and physicians.
22 Now do case managers identify Criteria includes years in 2 Criteria limited to providers t
and evaluate local health care operation, reference check, that have proven to provi&
resources for alternative
f reputation in medical
quality, cost effective care
treatment? community, cost, and
willingness to negotiate on
price.
23 What special procedures, if No discussion of centers of 0 Evaluation at a CIGNA 2
any, are available for case excellence Lifesource organ transplant
managing organ transplants? network facility. Case
managers provide the padcnt
with a list of participating
centers for surgery.
27 If any part of the utilization Not applicable 2 Not applicable 2
management process is
delegated to any of the medical
groups, please describe
S
Foster h,iRyns
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Question Harris Methodist CIGNA
Number Question Response Score Res oust Score
28 Describe process and criteria OHs are requested to precertify 1 PCPs are requested to 1.5
for Identifying and managing each case on the fast precert4 each case when the
high-risk pregnancies obstetrical visit This pregnancy diagnosis is made.
notification allows for review This notification allows for
of clinical information to review'of clinical information
identify need for high risk to identify need for high risk
management Some diagnoses management (done twice
were listed for triggers. Health during pregnancy). "From
education and follow-up not Here to Maternity" book is
mentioned. given to patient
30 What is registered nurse to 1:7,500 0 1:4,253 2
covered lives ratio?
37 Do referrals by PCPs to Only authorizes out-of--network 1.5 Yes they require authorizatiom i
specialist require plan referrals. Referral patterns are CIGNA acknowledges the
authorization? monitored. authority of a referral by a PCP
regardless of the "correctness"
of the referral. Care
management reports are used.
Monitoring of over and under
referral to specialists is not
specifically mentioned.
6
FosterHig ins
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Question Harris Methodist CIGNA
Number uestion Response Score Res nse Score
Medical Managemin(Y) .
I Board certification: I 2
PCPs 76-01%
86.9'/•
Specialists 8S.10'/• 91.9%
Board eligible:
PCPs 10.87% not trackt.i
specialists 7.84% not tracked
3 How do you detennbe the 2 PCPs within 10 miles 2 2 PCPs within IS miles or 30 1
adequacy of PCP and specialty minutes
staffing (number and location)?
7a Describe continuity of care Harris requires PCP to provide 2 Members are notified
procedures when physician them with a minimum of 120 immediately of need to select
terminates contract with the advance notice , 90 days for another PCP, some bealthplaas
network specialist Member is sent a automatically assign a new
Ie:ter advising them to select PCP. Members are usually
another PCP. moved well ahead of the
termination date.
8 Descn'be the responsibilities The plan relies on the 0 The plan relies on the 0
and process by which a PCP physicians to exchange physicians to exchange
and specialist exchange information. No contractual information. No contractual
information back and forth standard. standard.
when a referral has been made
and care has been provided.
7
FosterHiggrns
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Question Harris Metbodtst CIGNA
Number -question Res nst Score Response Score
16 Describe the clinical Capture Information from 0.5 No mention of exactly what 0
information that Is routinely UB92 and HCFA 1$00. No elements, if any, are captured
captured to`support the mention of exactly what
monitoring of medical care elements are captured
service delivery.
Member SOroc'W im"~[~u4i ~ l~4 "~oa`~
~cit
1 Is Automatic Call Distribution Yes 2 Yes 2
telephone system used?
6 Can calls that are more Yes, within other departments I Yes, internally 1
appropriately served by other of the Arlington office
areas be automatically rerouted
by member services?
7 Do member services staff' have Yes 2 Ycs 2
responsibility to accept changes
to members' PCP
designations?
9 Can member services alter Yes, but an on-line record for 2 Yes, but an on-line record for 2
eligibility records such as audit is created audit is created
member 3ddress? If yes, is an
on-line record for audit created
10 Cm member servio's add or No. Eligibility is maintained 2 No 2
delete members or dependents? and updated by enrollment staff
8
Foster Hig ms
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Question Harris bletbodist CIGNA
Number acstlon Response Score Response Score
AN member services Yes, included silent monitoring 2 Yes, included silent monitoring 2
representatives evaluated of live phone calls of live phone calls
through t Quality Review
Prograri? If yes, describe
12 Can member services accept Yes 2 Yes i
orders for or Issue new ID Turnaround time is S to 10 days Turnaround time is 2 to 3
cards? If yes, wbrt is the of the request weeks
turnaround time.
13 Is there a documented dispute Yes 2 Yes 2
j resolution process for
members?
Is Are customer service Yes 2 Yes }.s
satisfaction surveys conducted Quarterly Ongoing basis
regularly? Can be client specific Can be client specific
Results are 87% satisfied Results are 87% with overall
satisfied
16 Do member services All except patient advocacy I.; Yes to all 2
representative have on-line which is manually logged
access to:
thiliratioo review
Case management
Patient advocacy
Claim adjudication
Provider services
Plan detail record
9
Foster Higgins
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Question Harris Methodist CIGNA
Number uestion Response Score Res nse Score
19 How quickly are members Within 31 days of Harris' 0 Immediately
informed when their PCPs receipt of notification of
leave the network? termination
30 Are providers credentialed Yes 2 Yes 2
before they are added to
provider file?
32a How is the system protected Double password protected 2 Password protected (number 2 }
against unauthorized access? not mentioned)
32b How often are passwords Quarterly 2 Quarterly 2
changed?
32c Is this an administrative Administrative practice 0 System required 2
practice to change passwords or
does the system control the
process?
32d Does the system include a table Yes 2 Yes 2
of maximum authorized benefit
payments?
32e Do the benefit payment Yes 2 Yes 2
authorizations vary by job
grade?
34 Is there a publish!d disaster Yes 2 Yes 2
recovery plan for computer
center?
10
Foster Higgins
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Question Harris Methodist CIGNA
Number uestlon Resume Score Res once Score
Plan Dalgn (Vill
I Proposed plan design See exMbit 111 2 See exhibit 111 0.5
Phsrmaey Management ~ ~ ` ~ , F~ ~ t" d .
Describe your computer link Computer link available at least 2 Computer link available 24 2
with your network pharmacies 22 hours a day. hour a day.
Pharmacist receives DUR edits Pharmacist receives genetic
as well as generic substitution substitution information edits
information. online.
Pharmacist input basic Pharmacist input basic
prescription data and system prescription data and system
verifies eligibility and displays verifies eligibility and displays
the plan design and copays. the plan design and copays.
4 Describe your concurrent DUR Do not monitor ail minimum 1 Monitors all minimum areas 2
program and what is system areas (7 out of 9X but do plus more
monitored monitor additional areas
1 I How do you coordinate Program is coordinated with 2 Program is coordinated with 2
pharmacy management with the medical management medical management
medical management function? _
14 Are members identified for RN Specific pharmacy involvement 0 Specific pharmacy involvement 0
case management • based on not mentioned not mentioned
drug therapy?
I1
Foster Higgins
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Question Harris Methodist CIGNA
Number uestion Res onse Score Re onse Score
S How are pharmacies 13% of brand 2 15.2% off brand 2
reimbursed? What are your MAC program for generic 406/o to 50% off generic
generic and brand discounts
from the average wholesale
price? What Is you dispensing
fee?
20 Is prescription usage Includes information regarding 2 Includes information regarding 2
i information sent with the mail. dosage, instructions for usage, the description of the medicine,
order fill? What "Of possible side effects and any instructions on haw to use
information is provided? warning applicable to the medicines, cantons, and side
specific drug effects.
12
Foster Higgins
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Question Harris Methodist CIGNA
Number Question Response Score Response Score
21 How are participants notified if a prescription cannot be 0 If a prescription cannot be I
of prescriptions which cannot filled it is return to the member, filled it Is immediately returned
be filled or will be delayed in usually within two days from to the member.
filling? How long, on average, mei If a prescription will be delayed
does this notification take Dorn If a Prescription`teq=cs the member is notified by
date of receipt by you? intervenf►oq Express Scripts telephone within 72 hours and
attempts to call the physician advised of the delay.
on the first and thud day after
the need tomes to their
attention. l( they cannot make
contact with the physician the
member Is called on the fifth
day. On the seventh day they
try to call the physician again if
unable to contact they return to
script to the member.
27 Describe the process by which Steps appear to be appropriate 2 Steps appear to be appropriate 2
a prescription is filled and from description from description
delivered by the pharmacy.
28 Drug formt.laryinus Yes 2 Yes 2
PsychiaM<"& Sobel nct Abase Newark(XI)
I Is the psychiatric/substance Yes 2 Yes 2
abuse gatekeeper a psychiatric
professional?
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Question Harris Methodist CIGNA
Number Question Response Score Res nse Score
2 Number of participating 2 2
psychiatridsubstance abuse
providers
I) Psychiatrists 37 2,780
2) Licensed psychologists 68 4,669
(mss)
3) Licensed psychologists 0 Included w/ PhDs
( As)
4) MSWs 22 6,281
S) Psychiatric RNs 0 Included with MS Ws
6) Others 89 LPG, LMFTs 0
10 How do you coordinate Primarily the responsibility of I Provider education is used for 2
treatment of a psychiatric the treating psychiatrist Sound PCP. For potentially high cost
problem with an overlying medical practice requires that dual diagnosis cases, MCC has
medical component? PCP and specialist consult and implemented a protocol with
share information in the healthplans which coordirwes
treatment of these cases. the involvement of MCC, PCP,
the patient and their family.
l I How do you handle dual Substance abuse treated fast 2 Substance abuse treated first 2
diagnosis cases
Alcoholism with an underlying
psychiatric problem?
14
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Harris Methodist CIGNA
Question Score Res nse Store
Number Question Res onse
Patient Advocacy tin w
M
2 How do members access your Customr Service Department 2 ember Services Department 2
patient advocate service? and Issue Coordinan°° serves as 's patient advocate.
Department both serve as a Toll free number available 24
patient advocate, hours a day, seven days a week.
Toll free number available
from ? am to ? pm, Monday
thru Friday. Answering service
available 24 hours a day that
can page the administrator on-
call
l Have on-line databases with 2
6 How do patient advocates Have access to reference community resources, and
access information? manuals, medical library research, and other resources. reference boots are available
2 Yes I.S
? Does the patient IdY Yes Limited description
interact with other programs, Described in detail
ent, etc.? 2
Lcducatd~ion h hosital recertification,
9 formal prenatal No 0 Yes
screening
Is
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Question Harris Methodist CIGNA
Number uestion Res nse Score Response Score
10 What meows do you use to NIA 0 800 lelepbone number, PCP, 2 1
encourage members who plan design incentive, follow-
believe they are pregnant to up calls, and monthly or
contact the preatal service? quarterly newsletter
14 What is policy toward follow- NIA 0 Follow-up calls not mentioned 0
up calls to the member during
pregnancy and post delivery
and how frequently are they
made?
17 Do you have sped& prenatal NIA 0 Specific standards not 0
education am wellness? mentioned
1 B Do you offer patient education Our list of specific programs 0 Our list of specific programs 0
VA wellness programs for not mentioned not mentioned
those mentioned in RFB?
19 Have you performed worksite Several programs are available 2 Performing research on this 0
programs. If so provide issue presently
examples
21 Do you have a health risk Yes, at an additional cost to 2 Yes at no additional cost 2
assessment program? If yes, is most clients. This cost is
there additional cost to the waived for the City of Denton.
employer for the program?
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Question Harris hodist CICNA
Number uestion Score Res a se Score
Employee Access (XiIQ
2 Percent of employees with at Pass Pass
least 2 providers within 5 mil1613% Adult CP 0.0'/• 66.8%
OB/GYN 45.9%
Pediatrician 54.1% $6.2%
Specialist 83.31/. 69.9%
Hospital Both Denton hospitals Both Denton hospitals
Services (XVI)
I Forms Yes Pass Yes Pass
As currently provided Will use their standard forms
£mplo}ee initiated Yes Pass Yes Pass
2r
telephone utilization review As currently prodded The PCP is responsible for
smites initiating utilization review for
in-network
3 Inquiry and appeals response Yes Pass Yes Pass
system As currently provided
4 Communicatelcoordinate Yes Pass Yes Pass
certification decisions As currently provided
5 KwAiedgeable representative yes Pass Yes Pass
As currently provided
17
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Question Harris Methodist CIGNA
Number Question Res once Score Res ase Score
6 UNI Savings aeports and Yes Pass No Fail
documentation In addition to standard
reporting package, a momhly
utilization status report can be
provided which includes admits
and days per 1,000.
14 Design, print claim checks, Yes Pass Yes Pass
employee booklets, SPDs and As currently provided Will use their standard
enrollment materials materials
Is Meet with City and provided Yes Pass Yes Pass
illustrative information. As currently provided. will use their standard
Furnish hospital and dental Issue a single ID card materials
care ID cards. (Current method)
16 Toll-free telephone service Yes Pass Yes Pass
As currently provided
17 Notify claimants in writing 4f No Fail Yes Pass
ineligible claims As currently provided.
Generally notify network
provider as claims are
submitted by them. Will notify
member if payment is due
them.
is
Foster Higgins
Question Harris Methodist CIGNA
Number uestion Response Score Response Score
is Provide information Yes Pass Yes Pass
concerning plan benefits to As currently provided
providers
i
19 Pay medical claims within 10 No Fail Yes Pass
business days of receipt of all Standard Is 20-day average,
required information if COB Is performance agreement is for
not involved, no more than 1 S greater than 20 days
days if COB is involves'
20 Consultation to employees for Yes Pass Yes Pass
most effective use of benefit As currently provided
plan and appropriate treatment
21 Review and handle all claim Yes Pass N/A Fail
thoroughly and expeditiously As currently provided It is assumed that all charges
However, copies of EOBs will are necessary, reasonable and
not be provided to the City as customary since contracted
this is a fully insured plan. rates only apply to a Managed
Care only plan. It is not their
normal practice to send copies
of EOBs to an employer.
22 Process and pay according to Yes Pass Yes Pass
the plan as designed by City, As currently provided
pay all mailing costs.
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Question Harris Methodist CIGNA
Number uestioa Response Score Response Score {
23 Advise City for hospital claims No Fail NIA Farl
that warrant on-site audit Because this is a frilly insured with contracted rates for a
product Managed Care only plan
24 Handle any and all provider Yes Pass Yes
• • Pass
lnqurnes, Providers are not to As currently provided
be referred to City
25 Correspond with claimants as Yes Pass Yes Pass
needed As currently provided
26 Apply pre-existing limitations yes Pus Yes Pass
As applicable under the POs They apply no pre-existing
only condition limitations to in.
network benefits, only out-of-
netwwt benefits
27 Provide medical advice on Yes Pus Yes Pass
questionable procedures or As currently provided As
claims currently provided
28 Perform internal audit and Yes Pass No Fail
provide results to City at least Performed currently, but not on
once in each 6-month period a client specific basis, this
would require an additional set.
up fee of SS,000.
29 Preparation of IRS reports Yes Pass Yes Pus
09)) As currently provided
20
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Question Harris Methodist CIGNA
Number uestion Res onse Score Response
Score
32 Administer COB (benefit less Yes Pass Yes Pass
benefit method) As currently provided The birthday rule will apply to
COB
34 Provih evidence of Yes Pass N/A Fail
insurability material and As currently prodded ;
procedures and appeal for late
enrollees
35 Recover overpayments Yes Pass Yes Pass
As currently provided
36 Make available for City's No Fail No Fail
inspection the plan's claim Would only have access in a Considered property of CIGNA
administration records and files self funded environment on fully insured and minimum
premium accounts
37 Integrate utilization review Yes Pass Fail
elements into the claim As currently provided Will not integrate with an
payment system independent organization.
CIGNA healthplan is
responsible for utilization
management
39 Coordinate claims sys'.ab to Yes Pass Yes Pass
ensure that COBRA stat is is As currently provided.
noted and if a claim subctission ibe City is not notified when
indicates other group coverage COB is applicable under a fully
City is notified insured product.
21
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Question Harris Methodist CIGNA
Number Question Res nse Score Res ouse Score
39 Furnish City with a cumulative Yes Pass Yes Pass
eligibility report providing a For those who are denoted as
G detailed listing of all COBRA COBRA by the City
benefieianes f
40 Cooperate with outside Yes Pass No Fail
purveyor contracted to perform As currently provided Eligibility and claim records
an on-site claims audit with consideration for legal and are considered property of
patient confidentiality CIGNA on fully insured and
restrictions minimum premium accounts
41 Investiga.e claims for a work- Yes Pass Yes pass
related in4ury As auently provide,,'
s with consideration for legal and
patient confidentiality
restrictions
42 Dedicate claim processors and No Fail No Fail
customer service staff solely to Will ha e a designated claim Will not dedicate claim
the City account processuwg unit and customer processors solely to the City,
service manager rater the City's claims will be
paid by a team well-versed in
the City's benefits who pay the
City and other accounts.
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Question Harris Methodist CIGNA
Number nation Res oast Score Response Score
i
43 Hold City harmless for any and Yes
all errors and omissions on the As currently provided in the CIGNA will indemnify and
part of administrator, its existing agreement if the City hold the Employer, its officers,
employees or assign will reciprocate and hold Harris directors, agents and or
harmless for any and all errors employees, harmless from and
and omissions on the part of against all extra-cwtractual
the administrator, its employees costs, damages, judgements,
or assigns. attorneys fees, expenses,
obligations and liabilities of
any list or nature, which occur
ast the result of CIGNA's gross
negligence or intentional
wTOngdOing In the payment of
valid claims within the terms
and conditions of the policy.
44 Perform the referenced No
administrative services for Bid does not include the Will administer COBRA
COBRA offering of COBRA admin. continuation for $2,3W set
services charge, $12 for initial bill and
$4 for subsequent bills.
Other services Agree to all as currently Agree to all, with the exception
provided, with the exception of of sending eligibility and claim
eligibility and claims rata data to other vendors.
transmissions to other vendors.
The cost associated Kith these
processes would be negotiable.
23
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Question Harris Methodist CIGNA
Number uestion Res ore Score Res nse Score I
Pricing assumptions Agree, as eurready provided. Agee with the fol sing 1 1
Rates will not be affected by exceptions that are not included d
1 the provision of eligibility data in the offer
via tape or paper transmission. 1) I er:orm bank reconciliation
Paid claims data will be 1) Eligibility and claim re-view
provided In the formatted terminal
categories within the Claims 3) Tape of I otal Incurred by
and Demographics Reports (see participant separate for medical
attachment 8 in bid). and dental. The tape will be
Eligibility and claim review provided with paid claims
terminal Is currently under through March and by April 7
development, costs have not each year.
been confirmed at this time.
24
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City of Denton
Plan Design
Pert A. In-Network Coven e
Benefit Desired Coverage Level Harris Methodist Deviations CIGNA Deviations
Doctor Office Visits $13fpCP visit NO DEVIATIONS NOTED
$20/SpecWist visit $15/Spedalist visit
Hospitalization 20% of total charges
Emergency Services
- within service area $i5lpCP visit $IS office visit
$201Specwist visit $30 Hospital ER outpatient
20% total charges, in-padent facility
- Outside service area $15fpCP visit $50 nonparticipating
$20JSpecwist visit physician's office or urgent
20% total charges care facility
Out-of-Pocket Maximum $2,000 individual
$41000 Family
Mental Health
- inpatient cue 2014 of total charges $50 copaylday
(3( day/cal. year max.)
- Outpatient care $20/visit
(20 visits per cal. year)
1
FosterHigins
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Benefit Desired Coverage Level Harris Methodist Deviations CIGNA Deviations
Chemical Dependency
Lifetime max. Of three
(3) separate series of
treatments/member
- Inpatient care 20% of total charges
i
- Outpatient care $IS/PCP visit
S20/Specialist visit $15/Specialist visit
Prescription Drugs Mandatory generic
- Brand name $10
- Generic $5 $10
- Mail order brand name $15 $20
- Mail order gene ric $S $20
Hearing, Vision, and Speech $15/PCP visit
Screening
Outpatient Surgery Mftocedure (Physician) No copay/Proc. (Physician)
$100/Procedure (Facility) $75/Proc. (Facility)
Diagnostic Lab do X-Ray No copayment
Organ Transplantation 20% of total charges
$10,0001imit for organ
procurement
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Benefit Desired Coverage Level Harris Methodist Deviations CIGNA Deviations
Annual Well Woman Exam $131PCP visit
$15/Specialist visit
Well-child Care $131PCP visit
Routine Physical $13/PCP visit
Immunizations and Injections No copayment No copayment, if performed
in conjunction with an office
visit
Maternity (includes physician 209E of total charges Coi=nsurance applicable to
services for care, delivery, facility charges only
hospital visits and anesthesia)
Home HealavHospice $15/visit No charge
Reimbursement based on type
of facility providing services
Skilled Nursing Facility 209E of total charges
(60 days/cal. year) 60 cons&-utive &ys per
condition
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Part B. Out-ot-Network Cowe e
Benefit Desired Coverate Level Harris Methodist Deviations CIGNA Deviations
Annual Deductible $500 Individual NO DEVIATIONS NOTED
$1,500 Family
Doctor Office Visits 520/visit 30% of total charges
(after deductible)
Hospitalization 30% of total charges
(after deductible)
Emergency Services 30% of total charges
(after deductible)
S
Out-of-Pocket Maximum $4,000 Individual $3,000 Individual `
$8,000 Family $9,000 Family s
Mental Health
- Inpatient care 30% of total charges (after deductible)
(30 day/cal. year max.) (30 days/contract yr.)
- Outpatient care S20/visit 50% of total charges
(20 visits per cal. year) (after deductible)
(20 visits/contract yr.)
Chemical Dependency
Lifetime max. Of three
(3) separate series of
treatments/member
- Inpatient care 30% of total charges (after deductible)
4
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Benefit Desired Coverage Level Harris Methodist Deviations CIGNA Deviations
- Outpatient care $20/visit 30% of total charges
$20/Specialist visit (20 visits/contract yr.)
Prescription Drugs
- Brand name or Generic 30% of total charges
(after deductibles
- Mail order Not covered
Hearing, Vision, and Speech Not covered
Screening
Outpatient Surgery $100/Procedure (Physician) 30% of total charges
(after deductible)
$100/Procedure (Facility)
(after deductible)
Diagnostic Lab & X-Flay 30% of total charges
(after deductible)
Organ Transplantation 30% of total charges
$10,000 limit for organ No limit for organ
procurement procurement
Annual Well Woman Exam 50% of total charges Not covered
(after deductible)
Well-child Care 50% of total charges Not c,. tered
(after deductible)
5
Foster Hens
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g ~ Desired Coverage Level Harris Methodist Deviations CIGNA Deviations
Routine Physical 50% of total charges Not covered
(after deductible) '
j
Immunizations and Injections 30% of total charges Not covered
(after deductible)
Maternity (includes physician 30% of total charges
services fog care, delivery, (after deductible)
hospital visits and anesthesia)
Home HealthJHosplee $201visit 30% of total charges
(60 visit modcal. year) (after deductible) s
(40 visits/contract yr.) 3
t
Reimbursement based on type i
of facility providing services
Skilled Nursing Facility 30% of total charges (after deductible)
(60 days/cal. year) 60 days/contract r.
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0. Sox 140M KMIO A F *n"
INrlg, T)(75014-0789 AAOtlue6mAt
mbu Heap pis"
(214; 101 4 500
FCC (2111101 X931
April I5, 1996
lay Savan
Foster Higgins
1601 BIM Street
Suite LSOO
Dal1u, Texas 75201
RM Clty of Datum
Dear lay.
Thank you for allowing Aetna Health Plato the opportnsiity to provide a gate for City of
Dw*m; however, we sm respectfully declining to quote at this time.
After cuatU review of your mgaeat for a pt 900, we have & mined that we will be
unable to provide you with a cartpe@tlve bl& If you feel that we era ovedooldng an
ilmptatant fwtm pecesining to this cue, or that as Aetna quote would be appropriate,
please call me at your aarllaat convenience.
Yoar htUmM is PwrAttg a proposal tWWA Aetna is grossly apprecJated. We look
forward to watka witb you in an near Nmm,
Siaeetely,
Ka1lle A. Fleming a
Account Bxa+Cotive ,
F
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FOUNDATION HEALTH
t[r Ai H I A lrM PL l • I%f.
February 22. 1996
Mrs. Karen Hebard
Associate
A. Foster Higgins & Co.
1800 Thanksgiving Tower
1801 Elm Street
Dallas, Texas 752014742
RE: City of Denton. Bid No. 1869
Dear Karen:
Thank you for the opportunity to review the Request for Bid for the City of Denton.
Per our telephone conversation yesterday, we respectfully decline to quote based on the
following reasons:
1) Foundation Health, a Texas Health Plan cannot meet the NCQA accreditation criteria
required on Page 3, "Basic Bid Requirements."
2) We are unable to meet the Plan Design criteria in Exhibit 11, Section Vill. Foundation
Health, a Texas Health Plan has not filed a POS plan in the State of Texas. Additionally,
our HMO network is thin in the Dallas/Fort Worth area and we do not feel that we are
ready to market yet.
Thank you for your time and consideration of Foundation Health, a Texas Health Plan.
Please retain us on your bid list for future RFP's.
t%~.~Vee Sincerely, vn
Shari L. Anders
Major & National Account Executive
SLA/sa
,
!Sri N, MWAAn4UARV0..$U17F650 0 iAVM4.117502 • 12!4~7%5= • rAM12t051421M
02XQ013215r M(1095)
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FOUNDATION HEALTH
! 711!1 MIll7M PLAN, INC.
February 22, 1996
Mrs. Karen Hebard
Associate
A. Foster Higgins & Co.
1800 Thanksgiving Tower
1801 Elm Street
Dallas, Texas 752014742
RE: City of Denton, Bid No. 1869
Dear Karen:
Thank you for the opportunity to review the Request for Bid for the City of Denton.
Per our telephone conversation yesterday, we respectfully decline to quote based on the
following reasons:
1) Foundation Health, a Texas Health Plan cannot meet the NCQA accreditation criteria
required on Page 3, "Basic Bid Requirements."
2) We are unable to meet the Plan Design criteria in Exhibit 11, Section V111. Foundation
Health, a Texas Health Plan has not filed a POS plan in the State of Texas. Additionally,
our HMO network is thin in the Dall&Fort Worth area and we do not feel that we are
ready to market yet.
Thank you for your time and consideration of Foundation Health, a Texas Health Plan.
Please retain us on your bid list for future RFP's.
Sincerely, O
, Alm
Shari L. Anders
Major & National Account Executive
SLA/sa
r
77'17 K II4CAXTHU0. hVD, SUIT% O70 / i9VING. TX 770W • I1141 IMM • FAX 01411 421"
o~ Xao,,ru l law ~ 107)
t
April IS, 1998
+lumanad
Karen Hebard, Associate Health Cable Phm
A. Foster Higgins & Co., Inc.
1601 Elm Street, Suite =1800
Dallas, Texas 75201
Ro: Clt/ of Denton - Request for Old No. 7863
We received a quote request from you on the above mentioned client.
We will be happy to provide you with a quote {sub)ed to underwriting approval).
We will be unable to provide a quote for you due to:
-)L_ Uncompetitive Rates
We appreciate the opportunity to quote on your company. If we can be of further assistance,
please let us know at 2141888-0 f 01.
Respe lqr,
Gory /
Associate Sales Manager
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PRINCIPAL HEALTH CARE OF TEXAS, INC.
Manaceo Heaitn Care Comoarmr • Da gas G r cn
February 27, 1996
Karen Hebard
A. Foster Higgins and Co., Inc.
1800 Thanksgiving Tower
1601 Elm Street
Dallas TX 752014742
Re: City of Denton Health Insurance Program Request for Bid - Bid No. 1869
Oear Karen:
Thank you for sending Principal Health Care of Texas, Inc. the above referenced request for bid.
We respectfully choose not_to respond to the bid request this year for the following reasons:
• PHC Is In the start u phase in the Dallas/Ft. Worth area, and will enroll our first HMO
members Affil 1, 1998. It is our desire to satisfy a number of commercial customers,
before responding to a municipality the size of the City of Denton.
PHC, while committed to NCOA accreditation, has not scheduled a site visit in 1996,
and cannot accurately project the date that that will occur.
Principal Health Care has a large and marketable network in an eleven county service area, and
has a very good reputation for satisfying (PPO) customers. It is our desire to distinguish
ourselves in this very competitive marketplace by our professionalism, our responsiveness and
our technical competencies, and hope you will invite us to respond to bid requests in the future.
V sincerety,
Dan Mulkey, CLU, ChFC
Marketing Director
DM1kml
Texas Commerce Tower Building, 545 East Jonn Carpenter Freeway • Suite 1550 a Member or the'
Irving, TX 75062811012141444.0533 fin~eail
18001405.72311AX 12111444.0534 ~~0"~
b
S. Todd Leveridge
ThePrudentwl w Account Executive
The Prudential Insurance Company of Amarice
North Texas Operations
4100 Alpha Road, Suite 400
1 Deltas, Tax" 7S144.4327
21 4-4 4838 1 9 Matra: 263-3861 Fax: 214148.3999
March 5,1996
Mr. Jay Savan
A. Foster Higgins dr Co., Inc.
1800 Thanksgiving Tower
1601 Elm Street
Dallas, TX 75201-4742
RE City of Denton
Dear Jay,
We appreciate you giving Prudential the opportunity to quote on the City of Denton. After
carefully reviewing the bid specifications and analyzing the financial data, we have decided not
to participate in the bid process at this time. Our decision is based upon the following factors.
1. FinancUl - Over the past twelve months, the group's medical claims have run at $102.97
PMPM versus a premium of $107,81. As you are aware, this represents a 96,17% lass ratio.
The premium figure of $107.81 is currently 20% lower than our I". budgeted HMO rates.
Given the main objective of the city to lower costs, we feel it would be extremely difficulty
in a competitive situation to underwrite the group without incurring any considerable
losses.
2. JItwork Access - We admit that we have deficiencies in our network in Denton.
Currently, we will offer one hospital and six adult primary care physicians. Our initial
evaluation shows that our network access figures do not look favorable in this area.
3. Lack Of Enoerience With Public Entities - Prudential has had little exposure to public
entities in the Dallas/Ft. Worth area. We understand this has been a result of our
ineffectiveness in profitably underwriting these groups. We also understand most have
unique needs which we are no, currently staffed to properly handle.
Jay, we thank you for giving Prudential the opportunity to partidpate In the bid process. I
hope you will agree that our decision, based upon the above factors will save you and your
client considerable time in evaluating a proposal which would not meet your objectives. If you
have any questions regarding our decision, please do not hesitate to give me a call.
Sincerely,
,
S. Todd Leveridge
Account Executive
STL/ vm
cc: Ross Sanders, Jr.
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