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HomeMy WebLinkAbout11-12-1996 S J r ,s CITY COUNCIL AGENDA PACKET November 12, 1996 F Agenda No. 0 ~U770 AGENDA Agenda Item CITY OF DENTON CITY COUNCIL Date / November 12, 1996 Closed Meeting of the City of Denton City Council on Tuesday, November 12, 1996 at 5:15 p.m. in the Civil Defense Room of City Hall, 215 E. McKinney, Denton, Texas, at which the following items will be considered: NOTE: THE CITY COUNCIL RESERVES THE RIGHT TO ADJOURN INTO CLOSED MEETING AT ANY TIME REGARDING ANY ITEM FOR WHICH IT IS LEGALLY PERMISSIBLE. 5:15 p.m. 1. Closed Meeting: A. Legal Matters Under TEX. GOV'T CODE Sec. 551,071 1. Discuss status and consider settlement demand of William J. Cox. B. Real Estate U rder TEX. GOVT CODE Sec. 551.072 C. Personnel/Board Aprf;intments Under TEX. GOVT CODE Sec. 551.074 Work Session of the City of Denton City Council on Tuesday, November 12, 1996 at 6:00 p.m. in the City Council Chambers of City Hall, 215 E. McKinney, Denton, Texas at which the following items will be considered: 6:00 p.m. 1. Receive a report, hold a discussion and give direction regarding the Diversity Task Force's Re;,ort of Findings and Recommendations. 2. Receive a report on the results of the City's Random Drug Testing Program since implementation on January 1, 1995. 3. Consider and give staff direction regarding joining a coalition of cities to intervene in Lone Star Gas' application for an increase in their gate rate. CERTIFICATE I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the day of , 1996 at o'clock (a.m.) (p.m.) - CITY SECRETARY 6 F City of Denton City Council Agenda November 12, 1996 Page 2 NOTE: THE CITY OF DENTON CITY COUNCIL CHAMBERS IS ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISAB?LITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 566-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY'S OFFICE. I ACCO034C t 4 1 Y f cOUND TOP CONSULTING ASSOCM ~ ~P- 11901 TOEPPERWEIN, SUITE 904 Agenda tem i SAN ANTONIO, TEXAS 78233 Date A/'/0Z' gee (210)-599-60161/1(800)-583.6016 Or RU+rb ~ ' Fu {2 1 0}$" 94 October 15, 1996 Mayor and Members of the City of Denton City Council: On January 16, 1996 the City Council passed a resolution establishing a diversity task force, This committee was designed to study and report to the City Council on specific issues related to wortdorce and community diversity. As a result of task force efforts, a final report with thirteen (13) recommendations Is provided for City Council consideration. The Diversity Task Force acknowledged, at the outset, that the City of Denton has implemented some strong management and policy efforts aimed at improving workforce diversity within the city structure. Given this, the task force members viewed their work as assisting the City in improving ongoing diversity initiatives. In addition, they felt some new efforts should be considered. Overall, the recommendations contained in the report are provided with the idea of strengthening current City of Denton diversity efforts. The Diversity Task Force was composed of a group of dedicated, hard-working, community- oriented, and caring professionals. A strong core developed from this grouping. The task force met from March through July for a total of about 16-20 hours. Additionally, the subcommittees met in between full task force sessions during May End June to complete assigned tasks. City staff members provided large amounts of information and data for subcommittee study. Overall, the Diversity Task Force has done an admirable job in addressing diversity issues regarding the City of Denton. The work of the committee should be viewed as a first step. from a citizen standpoint, in assisting the City Council and city workforce professionals in continuing to improve access opportunities for all city residents. Recommendations are offered as suggestions for improvement and the task force members are aware that their role in this effort is solely advisory. I, along with task force members, are available to meet with the City Council if convenient on November 12, 1996 to further discuss findings and recommendations contained in the report. Sincerely, kchard Lewls, hD President Round Top Consulting Associates cc Ted Benavides, City Manager Herb Prouty. City Attorney F X i ATTACHMENT I MCC 1. s M1 Y r l CITY COUNCIL REPORT WORK SESSION TO: Mayor and Members of the City Council FROM: Ted Benavides, City Manager DATE: November 12, 1996 SUBJECT: Diversity Task Force Report of Findings and Recommendations EXECUTIVE S M ARY: Recognizing the importance and challenges of diversity issues, the City Council approved a resolution establishing a diversity task force on January 16, 1996. The task force consisted of 18 members, 14 Council appointees and 4 City employees. Diversity Task Force membership is shown in Attachment II. The Council directed the Diversity Task Fon , to focus on the following major diversity issues: • workforce issues • hiring and promotion issues • diversity hiring issues • relationships between police and community • language issues • disciplinary issues • race relations in the community and city • university student issues • pay and pay increase issues • contracts and bidding rolicies In March, the Diversity Task Force began meeting with Dr. Richard Lewis, diversity consultant retained by the Council to facilitate the process. During the facilitation and planning process, the Diversity Task Force: 1) elected a chai, person 2) developed a misaion statement and began outlining the major diversity issues 3) formed three sub-committees to address the major diversity issues A,1CC L T V November 12, 1996 CC Report - Diversity Task Force Report of Findings and Recommendations Page 2 The results of the March and April planning meetings are shown in Attachment 111. Over a period of seven months, Diversity Task Force members with Dr. Lewis and City staff met in full task force and sub-commiree sessions. Each sub-committee addressed their assigned diversity issues and made recommendations to the full task force. The Diversity Task Force has expeditiously completed Phase 1 of the process by submitting the Report of Findings and Recommendations to the City Council. The final recommendations of the Diversity Task Force include: • establishing a diversity advisory board • reviewing pay ranges of City staff • collecting more data from the community on perceptions regarding diversity issues • improving service delivery to non-English speaking and non-speaking residents • placing more employees with bilingual skills in service and emergency service operations • researching major area employers' and institutions' diversity efforts • creating networks with minority chambers of commerce in the city and county • streamlining purchasing procedures and developing a comf.u:pr database of minority owned businesses • implementing procedures which would designate a business as "disadvantaged" or "underutilized" • increasing educational and marketing efforts focusing on conducting business with the City for minority owned businesses • increasing funds for recruitment and training of employees • continuing support of summer youth programs and hosting a job fair for the citizens of Denton • increasing community college recruitment and offering more internships to college students PROGRAMS. DEPARTMENTS OR GROUPS AFFECTED: Programs such as recruitment, employee compensation and contract bidding may be affected. Departments directly affected may include Human Resources, Purchasing, Police, Fire ark Economic Development. a CCL 4 r November 12, 1996 CC Report - Diversity Task Force Report of Findings and Recommendations Page 3 FISCAL IMPACT: I~ Many of the recommendations may require additional funding. ror example, the estimated cost of the recomm,endat; ms affecting employee compensation and training, data collection and analysis and educational/marketing efforts would be about $67,000 annually. Respectfully Submitted: Ted Benavides City Manager Prepared By: Mary Fulgium Acting Director of Human Re:,ources A TC L f t f ATTACHMENT II i i A'CCI. M Y F w r DIVERSITY TASK FORCE MEMBERSHIP Ms. Alice Alexander Dr. Derrell Bulls Ms. Lee Ann Bunselmeyer Mr. Ray Cornay Reverend Kenneth Davis - Chair of Subcommittee C Mr. Robert Green - Chair of Subcommittee B Mr. Ed Hodney Ms. Jonie Housewright Mr. Willie Hudspeth - Chair of the Committee Mr. Lindsay KefTer Reverend Kent Miller - Chair of Subcommittee A Dr. John Price Ms. Teri Rheault Ms. Rosemary Rodriguez Mr. Tony Soto Mr. Dennis Stephens Ms. Tonya Williams Mr. Byron Woods AXCI. s 5 ATTACHMENT III AACCI c 0 i , i i DIVERSITY TASKFORCE VISIONING AND ORGANIZATIONAL MEETING CITY OF DENTON APRIL 20, 1996 E. The committe<! reviewed the charge given to them by the City Council and then developed a mission statement for r ,:ir use internally. This statement provided some consensus for the committee and crystallized a group perspective of tasks ahead. Mission: The diversity taskforce objective is to study access and equity issues and provide recommendations for improvement. EI. The committee used the issues provided by the City Council and identified other potential issues to be studied. The members identified twenty-ene [211 issues provided as Appendix A. These were prioritized into twelve issues fnr study. Further, these twelve issues were clustered into three groups and subcommirees were fornied ara .d them. Participants used seven [7] votes to priorit; 'he most important issues. Numbers in the brackets denote vote totals for each diversity issue. A. Issues for study: Identify access barriers to employment [8] • Diversity development plan- attractive place for minorities to live [9) • Pay increases [8] • Contract bidding process [7] • Social and economic development • Disciplinary issues • Training for underemployed and unemployed [7] • Community forum • Access to public and private communication • Demographic changes in the Denton area 141 • Educating the public in raeiaUgender distributions in city jobs [2] • Loan practices with respect to housing and community reinvestment act [2] • Review board (grievance board) [101 • Minority hiring in fire and police departments [161 • Youth in community including recreational activities [7] • Training (sensitivity training) • [ I J • Language barriers [7] • Human relations improvement[ 12) • Interface between elected/ public officials and the private sector (I] • Housing issues [4) • Emphasis on disability issues [51 B. Subcommittees were formed around related issues. Issues receiving seven [71 or more votes were arranged into three subcommittee areas. 1. Subcommittee A - Social and Cultural Issues a. Language barriers b. Youth in the community c. Human relations d. Diversity development plan 1 W s Z 2 2. Subcommittee B - Housing and Economic Issues a. Demographic changes and awareness b. Contract and bidding issues c. Loan practices and housing issues 3, Subcommittee C - Employment Issues a. Minority hiring in police and fire department b. Identify access barriers to employment c. Training for unemployed and underemployed d. Pay increases e. Grievance committee or board II1. The committee elected Mr. Willie Hudspeth as Chair. Subcommittee membership was developed as illustrated below. ' I. Subcommittee A - Social and Cultural Issues Rev. Kent Miller - Chair Ed Hodney John Price Tony Soto Rosemary Rodriquez Lee Ann Bunselmeser 2. Subcommittee B - Housing and Economic Issues Rev. Kenneth Davis - Chair f Dennis Stephens Ray Comay Byron Roods Lindsay Keffer Alice Alexander 3. Subcommittee C - Employment Issues Robert Green - Chair Tonga Williams Teri Rheault Derrell Bulls Joanie Ho~sewright CL i f 4 f t Ag5F1da No r 0 ch0 Agenda item. CITY COUNCIL REPORT Dale. M- 9 TO: Mayor and Members of the City Council FROM: Ted Benavides, City Manager SUBJECT: RESULTS OF THE CITY'S RANDOM DRUG TESTING PROGRAM. JANUARY 1, 1995 THROUGH SEPTEMBER 20, 1996 RECOMMENDATION: None. Information only. SUMMARY: In December 1994 the City Council approved, and the City implemented, a Random Drug Testing Program in compliance with the Department of Transportation (DOT) drug testing requirements. Simultaneously, the Council approved a program for testing employees determined to occupy "Safety Sensitive Positions". Both prc,grams became effective on January 1, 1995. During the twenty- one (21) months of testing (approximate estimated time), 806 employees have been randomly tested for drugs and alcohol with a total of seven (7) being positive - six (6) for drugs and one (1) for alcohol. There were no positive results among the Commercial Drivers License holders tested under the DOT guidelines. Based on National averages from industry and government, one would expect an overall positive percentage rate of 6-8 percent. The City's positive rate is less than one (1) percent. BACKGROUND: Not applicable PROGRAMS. DEPARTMENTS QR GROUPS AFFECTED: Not applicable FISCAL IMPACT: Not applicable Respectfully submitted: Ted Benavides City Manager Rspared by; Max ac urn Risk Manager Approved by: Harlan L. J ffer r Director of Fls Operations AFF01317 r i CITY OF DENTON DRUG AND 1~I.CO~-IO~, 1 TEsTT ~YS;l NG PRO ~i iitrr 1ppO/! 1e iiiT 1y IlrfCA YIY~ Yc tIl t LY ~ti .:llltt!yr a{'! !~YTf /tl M'YRR~~I 'Ly 4''y~ :f l1Rt fY'JK.. Ty ffL=5`Li R'LYp~T t(Y~(=tl YS „Tr rY jY'.fi I at TEST RESULTS JANUARY 19 1995-SEPTEMBER 20, 1996 155 0 0% 78 0 0% 386 6 1.55% 187 1 0.53% Dot Standard - Two (2) years Drugs - Less Than 1% Alcohol - Less than .05% 01 leslaloO03 09!26196 6 s r - y DRUG/ALCOHOL TESTING PROGRAMS SURVEY OF SURROUNDING MUNICIPALITIE*TMPLOYERS EMPLOYER DOT RS PA RANDOM NON-CDL % RANDOM Addison, Town of X Andrew Corporation x X X Arlington, City of X Carrollton, City of X College Station, City X Denton, City of x X X X 500/0 Denton County X Farmers Branch, City X Large Equipment Only 10% Fort Worth, City of X X 201/a (Never Met) Garland, City of X Grand Prairie, City X X - Police/Fire Only "Low °/d' <]0 C Hurst, City of X Irving, City of X X - Police (Voluntary) Lewisville, City of X X - Naracotics "Occasionally" Undercover Mesquite, City of X X - All Employees "Very Low Richardson, City of X 1 Peterbilt Motors Co. X X II Plano, City of X TWU X UNT x DOT - Department of Transportation RS - Reasonable Suspicion PA - Post Accident Non CDL - Non Commercial Driver's License d0,a»pwl '7 e a DOT-DRUG & ALCOHOL PROGRAM RANDOM TESTING * DOT REQUIRMENTS - DRUG & ALCOHOL TESTS - CDL DRIVER POOL - 50% DRUGS - 2 ro% ALCOHOL * VIOLATION RATE - 2 YEARS - DRUGS - LESS THAN 1% - ALCOHOL - LESS THAN..05% * TESTING: AT BEGINNING OR AT END OF WORK 94DOT2AI s t x ;tS DOT-DRUG & ALCOHOL PROGRAM OVERVIEW * REQUIRED TESTING - PRE-EMPLOYMENT - POST ACCIDENT - RANDOM TESTING - REASONABLE SUSPICION - RETURN-TO-DUTY * COMMERICAL DRIVERS - 26,001+ LBS - 16+ PASSENGERS - HAZARDOUS MATERIALS 94DOTIS 4 r . Agenda No. Agenda ReiAL . Date CITY OFDENTON, TEXAS MUNICIPAL BUILDING DENTON, TEXAS 76261 TELEPHONE (817) 5W-8307 Office of the City Manager MEMORANDUM DATE: November 8, 1996 TO: Mayor and Members of the city council FROM: Ted Benavides, City Manager i SUBJECT: Agenda item 14 relating to Lone Star Gas City Attorney Prouty will be presenting this item at the November 12th meeting. I will be assisting him with any questions you might have regarding this matter. Ted Benav des City Manager "Dedicated to Quality Service'