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City Council
Agenda Packet
January 14, 1997
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Agenda No. 97-ODZ.
Agenda Item `
Date 7
AGENDA
CITY OF DENTON CITY COUNCIL
January 14, 1497
Closed Meeting of the City of Denton City Council on Tuesday, January 14, 1997 at 5:15 p.m.
in the Civil Defense Room of City Hall, 215 E. McKinney, Denton, Texas, at which the
following items will be considered:
NOTE: THE CITY COUNCIL RESERVES THE RIGHT TO ADJOURN INTO CLOSED
MEETING AT ANY TIME REGARDING ANY ITEM FOR WHICH IT IS LEGALLY
PERMISSIBLE.
5:15 p.m.
L Closed Meeting:
A. Legal Matters Under TEX. GOVT CODE Sec. 551.071
1. Discuss and consider Personal Injury Demand of Attorney for Mr. and
Mrs. Fred Evans on behalf of their daughter, Crystal Evans.
B. Real Estate Under TEX. GOVT CODE Sec. 551.072
C. Personnel/Board Appointments Under TEX. GOV'T CODE Sec. 551.074
1. Annual Performance Evaluation of Municipal Judge.
2. Annual Performance Evaluation of City Attorney.
3. Annual Performance Evaluation of City Map•.; er, f
Work Session of the City of Denton City Council on Tuesday, January 14, 1997 at 7:00 p.m.
in the City Council Chambers of City Hall, 215 E. McKinney, Denton, Texas at which the
following items will be considered:
NOTE: A Work Session is used to explore matters of interest to one or more City Council
Members or the City Manager for the purpose of giving staff direction into whether or not such
matters should be placed on a future regular or special meeting of the Council for citizen input,
City Council deliberation and formal City action. At a work session, the City Council generall;
receives informal and preliminary reports and information from City staff, officials, members
of City committees, and the individual or organization proposing council action, if invited by
City Council or City Manager to participate in the session. Participation by individuals and
members •)f organizations invited to speak ceases when the Mayor announces the session is being i
closed to public input. Although Work Sessions are public meetings, and citizens have a legal
right to attend, they are not public hearings, so citizens are not allowed to participate in the
session unless invited to do so by the Mayor. Any citizen may supply to the City Council, prior
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to the beginning of the session, a written report regarding the citizen's opinion on the matter
being explored. Should the Council direct the matter be placed on a regular meeting agenda,
the staff will generally prepare a final report def:ung the proposed action, which will be made
available to all citizens prior to the regular meeting at which citizen input is sought. The
purpose of this procedure is to allow citizens attending the regular meeting the opportunity to
hear the views of their fellow citizens without having to attend two meetings.
7:00 p.m.
1. Receive a report, hold a discussion and give staff direction regarding an update on the
effect of extended hours for alcohol sales.
2. Receive a report, hold a discussion and give staff direction regarding the adoption of the
Parks and Recreation Department Strategic Plan. (The Parks and Recreation Advisory
Board recommends approval.)
3. Receive a report, hold a discussion and give staff direction regarding Robertson Street
funding.
4. Receive a quarterly update from the City's TMPA Board members.
CERTIFICATE
certify that the abc a notice of meeting was posted on the bulletin board at the City Hall of
the City of Denton, Texas, on the day of , 1996 at o'clock
(a.m.) (P.m.)
CITY SECRETARY '
NOTE; THE CITY OF DENTON CITY COUNCIL CHAMBERS IS ACCESSIBLE IN
ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE
CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE
HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE
OF THE SCHEDULED MEETING. PLEASE C LL THE CITY
SECRETARY'S OFFICE AT 566-8309 OR USE TELF.CC. AUNICATIONS f
DEVICES FOR THE DEAF (TDD) BY CALLING 1.800-RELAY-TX SO THAT
A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH
THE CITY SECRETARY'S OFFICE.
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Cff Y OF DENTON, TEXAS MUNICIPAL BUILDING DENTON, TEXAS 76201 TELEPHONE (817) 566.8307
Office of dw City Manager
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1 TO: Mayor and Members of the City Council
FROM. Ted Benavides, City Manager
DATE: January 10, 1997 RE: Performance goals and objeEnclosed in your mail rackets are the performance goals and
objectives for the City A~torney and myself. Judge Ramsay will be 1w4"
sending his out vie courier on Monday evenings
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Apen6aNo. tottc60
Agenda Itemo+
. Date JIL 907-.
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CITY OF DENTON, TEXAS DEPARTMENT OF POLICE
Date: 01109197
To: Honorable Mayor Jack Miner and Councilmembers
CC: Ted Benavides, City Manager
From: Michael W. Jsz, 6eecutive Director of Operations
Subject: Late Fours Permitting
lsaue: Council revirv of Late Hours Permitting
Background: In January, 1996, the City Council passed an ordinance extending the hours of sale and
consumption of alcoholic beverages within the corporate city limits. At the 6me of passage, the council
agreed to review the impact of the legislation one year from the date of its implementation.
On December 13, 1996,1 provided a report to the City Council coitaining comparative data for the first
290 days of the "late hour permitting" period and agreed to brief the Council on that data at the January 14,
1997 Council work session.
Summary: At the dme of the implementation of the ordinance one of the concerns that I expressed to you
was that the legislation would lead to a shift in the workload of officers. Resulting in a workload
redistribution by hours(e.g. shifting activity from 12 A.M. • 1 A.M. to 2 A.M. - 4 A,M ) and the negauve
effect that this might have on the officers ability to do the normal burglary prevention work that is typically
• done during those hours.
I also expressed some concern about an Increase in alcohol related activities, that might occur, as a result r ~I
of the additional hours made available for sale and consumption.
After reviewing the comparative data the to Rowing conclusions may be made i
a Alcohol related arrests during the hours of 2 A.M. and 3 A.M, increased 142.5 However, overall
alcohol related MTN Increased only 2.8%.
• Alcohol related accidents increased $0% during the I A.M. hour and 33.3% during the 3 A.M. hour.
However, the overall increase was 5.7%.
• There as a 271% decrease in alcohol related citations.
601 E. HICKORY STREET SUITE E DENTON, TEXAS 76206 I
DUTY OFF)CER (617) N"lal FAX (617) 363-7666
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12/13,196 City Council Briefing Report
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Domestic disturbances increased 85.7% during the 2 A.M. hour but were up only 4.4% overall
a Loud Party/Music and other disturbances increased by 40.4% during the 4 A.M, hour but decreased
11.2 % overall.
a DR7 arrests increased by 153.3% during the 2 A.M. hour but actually decreased 5.9% overall
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a Burglaries decreased by 15.3°/.
The data seems to substantiate the prediction of the redistribution of the t ffrcer s workload. However, the
overall increases are minimal and the expected Increase in burglaries has not occurted. There has,
however, been an increased expression of concern on the part of some of our citizens regarding the fate
hour public nuisance calls associated with this ordinance. `I
Recommendation: The data upon which this report is based coven approximately 290 days and probably
is not sufficient to establish on acceptable baxline for analysis. 1 would recommend that Staff continua to
monitor the impact of this legislation and report back to council if and when such a report Is deemed
appropriate.
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Agenda No.
. Agenda Ito
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CITY of DEMTOM$ TEXAS MUNICIPAL BUILDING ~ 2 f5 E WKINNEY ~ DENTON, TEXAS 76201
(817) 566-8200 • DFW METRO 434.2529
CITY COUNCIL REPORT FORMAT
DATE: January 6, 1997
TO: Mayor and Members of the City Council
FROM: Ted Benavides, City Manager
RE: Parke and Recreation Strategic Plan
RECOMMENDATION:
Receive a report, hold a discussion and give staff direction
regarding the adoption of the Parks and Recreation Strategic Plan.
SUMMARY -
The Parke and Recreation Department has prepared a Strategic Plan
to guide its activities through the Year 2000 (Exhibit A). The
Strategic Plan was developed by a planning process that involved
nearly 400 Denton citizens through a random sample survey, one-on-
one interviews with key community leaders and numerous presenta-
tions to civic organizations.
The Plan is organized around a mission statement, a vision and nine
major goals which provide clear direction for the department. The
mission, vision and goals are then implemented through 29
strategies and 85 specific actions. The Plan addresses both the
physical needs of the parks system and the services needed or
desired by the citizens.
In addition to defining the Parks and Recreation Department's
direction, the Strategic Plan also meets a requirement of the Texas
Parks and Wildlife Department for an adopted long-range plan. Such i
a plan is a condition of the City's participation in the State's
matching grant assistance program for park acquisition and
development. This grant program supported the development of North
Lakes and South Lakes parks.
"Dedicated to Quality Service"
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The Parks and Recreation Board unanimously endorsed the Strategic
Plan at its meeting on September 16, 1996, (Exhibit B). The City
Council will be asked to adopt the plan with an ordinance at its
regular meeting on January 21, 1997, (Exhibit C).
BACKGROUND:
Denton, Texas has a vision of its future, a vision which includes
beautiful parks, attractive recreation facilities and quality
leisure services for all. With the adoption of this Strategic
Plan the Denton Parka and Recreation Department is positioned to
play a vital role in creating the city that our citizens have
envisioned.
This plan defines the mission of the department and establishes
direction. It provides a blueprint which will guide decisions
regarding capital improvements, service and annual budgets for the
next several years. The physical needs of the parks sytsem -
"bricks and mortar" projects based on traditional facility
standards - have been anticipated and addressed. However, in
contrast to past planning practices, a genuine effort has been made
to base all goals, strategies and actions on the customer's need or
desire for services and life-enriching experiences.
Also in a departure from traditional planning, staff has avoided
the impracticality of programming or "locking in" every action
required to fulfill objectives over a five year planning horizon.
The economy, politics and the desires of customers tend to change
significantly over time. Instead, this plan emphasizes a clear
direction, key processes and the immediate steps necessary to build
an organizational momentum towards our goals, while providing for
the constant review and adjustment of selected strategies and
actions. This Strategic Plan is intended to be a fluid and useful
blueprint through the Year 2000, anticipating growth and dramatic
change in Denton along the way.
An annual review and adjustment of the Strategic Plan, accomplished '
through a Year-End Report (Exhibit D) and an Annual Action Plan
(Exhibit E) allows the department to recognize and respond
effectively to changing conditions. The Annual Action Plan (AAP)
outlines the major activities to be conducted by the Parka and
Recreation Department during a given fiscal year. As an element or
subset of the 1996-2000 Strategic Plan, the AAP must be re-created
at the end of each fiscal year through the deletion of completed
actions and the incorporation of new activities.
The Year-End Report focuses primarily on the status of each of the
actions that were included in the AAP for the fiscal year just
completed. Actions are noted in the report as "Completed",
"Partially Completed", or "Delayed". ;nd a summary explanation is
Page 2
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provided. In FY 1995-196, 33 of the 42 planned actions were
completed= the remaining nine initiatives were rescheduled for
action in FY 1996-197.
PROGRAMS. DEPARIMENTS OR GROUPS FF-CTED;
The Parks and Recreation Department and its customers.
FISCAL IMPACT:
The adoption of the Strategic Plan requires no expenditures or ;
funding commitments. Any initiatives that may require funding will
be addressed in conjunction with the annual budget process.
RESPECTFULLY SUBMITTED:
Ted Be av es, City Manager
Prepared by:
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Ed Ho ney, D rect
Parks and Recreation Department
Ap~roved by:
Nike' Jez x ut ve Director
Public SkTety
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C, Denton Parks & Recreation
Strategic Plan
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1996-2000
Denton Parks & Recreation Department
I 321 E. McKinney St
Denton, Texas 76201
(817) 566-8269
I( Ed Hodney, Director
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Credits
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Jack Miller, Mayor
E in Brock
ul a , Mayor Pro Tem
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Roni Beasley
David Biles
Jerry Cott
Carl G. Young, Sr.
I t:71y Manager
Ted Benavides
Parka and Recreation Adylsory Board
Doug Chadwick, Chairman
Annie Burroughs, Vice Chair
Gwendolyn Carter
Burkley Harkless
Tom Reece
Parks and Rearation Deparbrwrst
Ed Hodney, Director
Janet Simpson
Bob Tickner
Janie McLeod
Ricky Petty
Lorraine McGregor
Special thanks to the folloWng Indlvllwab and mgankalloms
for their conMbwNoni:
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Schrickel, Rollins and Associates, Inc,
(Photographs and master plan drawings on pages 13, 21 and Physical Plan)
Sam Fleming and Scott Lebsack, City of Denton Water/Wastewater Administration
Mary Collins and Sharon Masten, Administrative Services
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Our Mission
To enrich the lives of all Denton citizens
through environmental enhancements
and a diverse offering of recreational,
educational, and cultural services.
Our Vision
In the Year 2000, Denton will have a parks and recreation system
which:
• provides an array of leisure experiences which are fully r
accessible to all members of Denton's community;
• is responsive to the diverse and ever-changing needs of our
customers;
• emphasizes quality over quantity;
• balances the need to grow with a sensitivity for the responsible
care and maintenance of existing facilities;
• I is effectively planned, financed and managed in collaboration
with others;
i is seen by its citizens and all stakeholders as a vital component '
! of Denton's image as a dynamic, beautiful and vibrant t
• community in which to live, work, learn and play. • •
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Table of Contents
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' Executive Summary
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Introduction 1 '
: Core Values and Operating Principles 2
• Summaryy of Strategic Needs and Issues 3
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Summary of Goals 4
(j Major Initiatives 5-6`
Strategic Planning Process a
i L Chart 7
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Strategic Plan
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Goats, Strategies and Actions 8-27
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C Introduction
Denton, Texas has a vision of its future, a vision which includes beautiful parks, attractive
recreation facilities and quality leisure services for all. With the adoption of this Strategic Plan,
the Denton Parks and Recreation Department is positioned to play a vital role in creating the city
I , that our citizens have envisioned.
This plan defines the mission of our organization and establishes the direction we will take to
achieve our purpose. It provides a blueprint which will guide decisions regarding capital
improvements, services and annual budgets for the next several years. The physical needs of the
parks system - "brick and mortar" projects based on traditional facility standards - have been
anticipated and addressed. However, in contrast to past planning practices, a genuine effort has
been made to base all goals, strategies and actions on the cladamer's need or desire for services
and life-enriching experiences.
Also in a departure from traditional planning, we have avoided the imprwicality of
j programming or "locking in" every action required to fulfill objecti~--s over a five y=- pl:ming
horizon. The economy, politics and the desires of customers tend to change significantly over
time. Instead, this plan emphasizes a clear direction, key processes and the immediate steps
necessary to build an organizational momentum towards our goals, while providing for the
constant review and adjustment of selected strategies and actions. This Strategic Plan is intended
to be a fluid and useful blueprint through the Year 2000, anticipating growth and dramatic
1. change in Denton along the way.
If a p'an is to be customer-driven, then the planning process must involve all those who are
direc►!y and indirectly affected by the organization. Work on this plan began in late 1993 with a
random sample survey of Denton residents regarding park facilities and recreation programs,
I _ The process continued through numerous workshops with staff and the Parks and Recreation
Board to review the department's mission, key strategic issues and multiple strategies to address
the issues. Along the way, other important stakeholders were consulted, including various
I customer groups, neighborhood representatives, current and former council members and board
members, city executives, other service organizations and non-profits.
I . The 1996-2000 Strategic Plan, then, reflects the collective wisdom of the entire Denton
• community as epplied to parks and recreation services. The process took more titan two years
and much hard work, but the result is a living document with clearly defined values "I a ,
dynamic vision
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Core Values
I, and
Operating Principles
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The Denton Parks and Recreation Deputment believes that:
S ! beautiful parks and opportunities for personal growth and enrichment through leisure are a
essential to healthy, productive individuals, families and communities. Working with
others, we are advocates for the quality of life in Denton; 4
our goats, priorities and actions must be directed at meeting or exceeding the expectations
of our customers. We achieve our purpose by constantly listening and responding to
those who take advantage of our services;
i equal access to our facilities and services for an increasingly diverse citizenry is vital to.;
I the continued growth and prosperity of Denton. We shell strive to act from a standpoint r Ir•
of inclusiveness and a valuing of diversity; r~
E I we are stewards of the natural and built environments. The Parks and Recreation
Department will strive to balance the development of parks with the preservation of open
1 space and the protection of our unique natural environment
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a we must invite others to unite with us, so that we can achieve our mission of 'enriching
lives". We are committed to seeking out opportunities for partnerships and collaboration
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which enhance the value or benefit of our services;
I change is to be expected and even embraced. The Parks and Recreation team is
l_ committed to a continuous review and adjustmem of the organization toward the most
efficient and effective delivery of services. CIO t
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Summary of Strategic
r Needs and Issues
Short Term Issues (Today through FY 1997)
Need to ensure that services and facilities reflect Demon's demographic changes, including
population growth and increasing diversity.
Need to ensure that resources will be adequate to meet desired service levels.
I• What is the appropriate role of PARD related to youth crime and violence, substance
abuse, teen pregnancy and other youth "at-risk" issues?
1- Need to determine resource levels and funding strategies required to support Denton's
desire for beautification, tree planting and an on public properties.
How do we ensure that parks and facilities remain safe and crime-free?
Need to develop diversified funding strategies for capital projects, programs and services
in order to minimize reliance on property tax dollars
How will we meet our community's expectations of improved quality, more attractive
facilities and loisure services which keep up with growth in a cost effective manner?
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Lone Term Issues (FY 1990-2000)
Need to develop strategies to ensure adequate parkland as growth occurs.
Need to develop "signature" park and recreation facilities which not only meet the needs
_ of residents, but also support economic development strategies.
Need to strengthen collaborative planning and service delivery efforts with D1SD, TWU,
• LW and other non-profit providers,
Need to develop planning and marketing strategies which will anticipate the needs of our
I customers and will position PARR for effective, proactive responses.
How will we secure funding to acquire new data management tools, grounds maintenance
equipment and other developing technology, in order to ensure continuous quality and
productivity improvement? f •
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Summary of Goals
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Ensure access to parks and services for all Denton residents regardless of race, gender, age,
( income or physical abilities.
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J Develop parks and open spaces, including unique 'signature" facilities that enhance Denton's
[ image and bolster its economic development strategies.
[ III
Consistently meet or exceed the expectations of our customers through proactive communications
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i I IV
Aggressively promote, initiate, cultivate and maintain effective collaboration and partnerships
l with other departments, agencies, non-profits, businesses and individuals in the pursuit of our
l- mission.
V
Become a leading advocate for Denton's natural environment through the responsible management
and sensitive development of our parks and open spaces.
VI
L Strengthen the role of the community in determining the type, availability and quality of the
programs and services to be offered.
I' VII
Ensure that the department's human, operating and capital resources will be sufficient to meet the
• expectations of our community into the next century.
I VIII
Continually explore and exploit alternative funding strategies which will allow us to achieve our
vision and mission in the most cost-effective manner possible.
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Become a stronger advocate for healthy, productive individuals, families and communities
through activities which promote personal growth and enrich lives.
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Major Initiative
The 1996-2000 Strategic Plan is organized around nine goals that
• build on the mission, values and operating principles of the Parks and Recreation
l Department;
• direct action towards meeting the growing and ever-changing public desire for
recreational, educational and cultural opportunities;
reflect community vision and initiatives for a more attractive and marketable Denton;
demonstrate a more effective and responsive approach to parks, recreation and
community services.
These nine goals are "timeless" to a degree, remaining in effect throughout the five year plan
horizon. The Strategic Plan relies on 29 strategies and 83 specific actions to translate vision into
results, year-by-year. These strategies and actions address both the programmatic or service
elements and the physical elements of the parks and recreation system. The major initiatives of
the five year plan are summarized below.
Acquire neighborhood parks in five targeted residential growth areas through purchases,
l donations, developer dedication and/or joint ventures with the Denton lndependc - t
School District (Goal V, Strategy B).
• Jointly develop and operate void :,choo4i district a new middle school and a variety of
recreational facilities in South Lakes Park (Goal IV, Strategy B).
By the year 2000, build a new revenue-based aquatics center that fulfills Denton's need
for a second swimming pool, while creating an enttrtainment opportunity for out-of towTt
visitors (Goal II, Strategy B).
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• Construct a public botanic garden, possibly a children's theme garden, using private and
grant support (Goal II, Strategy B).
• In cooperation with other entities, conduct an annual "Community Needs Assessment" to
determine programmatic and service needs (Goal 1, Strategy A),
• I
• Promote, fund and install landscaping and works of aR as elements of major facilities and
park improvements (Goal 11, Strategy A). 1
• Construct improvement to l4 existing parks, as specified in the 1995-2000 Capital
Improvements Program (Goal 11, Strategy Q.
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' I Develop and implement a computerized work management and tracking system that will
improve the productivity of park maintenance and will track related costs (Goal VII,
Strategy A).
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• Improve services for low income households, youth and customers with disabilities (Goal
1, Strategies C. D, F).
y` Develop and implement, if necessary an operations and management plan for Lake Ray 4
Roberts parks, greenbelts and other public use areas, should the Parks Department r 6 '
C replace the Texas Parks and Wildlife Department as the land manager (Croat VII, Strategy ti
A)
Ef Complete the construction of the Demon Branch Rail Trait (Goal VIII, Strategy Al Develop a new master plan for Civic Center Park to guide funded and other proposed
N,;
l improvements, while maintaining the integrity of the O'Neil Ford Complexk '
(Goal II, Strategy B),
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( GOALS, STRATEGIES AND ACTIONS
GOALI
Ensure access to parks and services for all Denton residents regardless of race, gender, age,
1 income or physical abilities.
Slrafei A
In collaboration with others, conduct periodic "Community Needs Assessments" to gauge
changes and trends in service needs, and then develop appropriate PARD actions.
Diction 1: Work with United Way, Boys and Girls Clubs, YMCA, School District, Denton
County MHMR and other entities to convene an annual "Community Needs Assessment" related
to recreational, educational and cultural needs. {Years 2-5)
t ;
I j
irtiun In cooperation with the southeast Denton neighborhood, LULAC and others, develop
and implement a plan to improve classes and programs in order to attract the Hispanic
population at the MLK Recreation Center. (Year 1)
•
arriure .t: Prior to the start of each fiscal year, develop an Annual Action Plan which addresses •
needs identified in the annual Community Needs Assessment. (Years 2-5)
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Strategy B
f lmprove departmental staff and Park Board awareness and responsiveness to the diverse
recreational, cultural and educational preferences of our customers.
a ~x
Action 1; Convene a forum for the Park Board and Division Managers to review trends and
service issues (e.g., ADA, cultural diversity, national and local issues from the Community
( Needs Assessment) in the second quarter of each fiscal year. (Years 2-5)
€ Action 2: Conduct an annual assessment of staff training needs (workforce diversity, ADA, etc.)
and develop training plan. (Years 1.5)
F.f ~ .
Stmogy C
t Improve access to parks and services for people with disabilities.yx5
i
Action 1: Complete the Installation of a wheelchair Irft in one of the departmeatrs passenger R
vans. (Year 1)
x
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3
Action 2: In order to ensure ADA compliance and s t
a "user friendly" design for those with disabilities,x a'
recruit one or more members of the disabled
community to serve as a technical advisor on each
capital improvement project in the 1995-2000 park
bond program. (Years 1.5)
rN
is Action 3: Develop a written agreement with the North Central Texas College Certified 4 c
Occupational Therapy Assistant program to offer occupational therapy services to individuals
with disabilities in PARD therapeutic recreation programs. (Year 1)
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Stratexc D
Improve access to leisure services for low income households.
Action 1: Conduct a free learn-to-swim program which is targeted at low income families.
(Year 1 ~
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Action 2 Develop a subsidy program through Recreation Fund to increase the number of
scholarships available to low income participants. (Year 1)
4
Strategy E
Develop and maintain a department workforce that reflects the ethnic and cultural diversity of
Denton,
fiction 1: As vacancies arise among supervisory and professional positions, target recruitment t
activities towards women and minorities, especially bilingual (Spanish/English) candidates. j
(tears 1-S) F
action 2: Support the work of the City Council's Diversity Task Force through active i
participation in the study of diversity issues and the development of recommendations for '
consideration by the Council. (Year 1) r`
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Strategy F
1 ' Expand leisure services for youth-at-risk.
Action 1: In collaboration with area agencies and organizations, assess current youth-at-risk
programs and develop strategies to improve and expand services. (Year 2)
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Action 2: Identify and submit applications for grants and sponsorships to maintain and/or
expand youth services. (Years 1•5)
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f GOAL II
Develop parks and open spaces, including unique "signature" facilities that enhance
Denton's image and bolster Its economic development strategies.
Strategy A
Promote, fund and install Iandscaping and the display of artwork as elements of major facilities
and park improvements projects.
i
Action 1: Working with GDAC and others,
coordinate the development of a Public Arts Policy
which will encourage and guide the placement of
artwork on public grounds and facilities.
(Year 1)
I
Acric n 2: Complete Phase I of the in-house installation of landscape planting, irrigation and
sign, ge for South Lakes Park. (Year 1) i
1
:twat 3: Complete Phase Hof irrigationllandscapingfoc South Lakes Park. {Years 1.2}
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Action 4: Develop design criteria for the
implementation of "Entranceway Markers"
i and "Downtown Improvements," as funded N r" +?''x"' ~q J S^ " by I ti
[ i by FY 1995-2000 CIP. (Years 1-2)r ° 1 r
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Action S: Complete the irrigation and landscaping of the South Branch Library
, University
Drive, Teasley Lane and Phase 11 of the Denton Municipal Complex. (Year 1)
Action 6: Establish and implement a reconstruction/restoration program that will upgrade the Y '
appearance and condition of existing beds and medians while minimizing maintenance
requirements. (Years 2-5)
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Action 7: Implement the recommendations of the department's "Appearances" committee ,
regarding the landscaping and improved appearance of PARR centers, buildings and major
facilities. (Years 1-4) r
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l Strategy B
\ Conduct an annual assessment of capital improvement needs and develop proposals/strategies,
including joint ventures, for accomplishing them.
Action 1: Develop the following project proposals to be considered by the Planning and Zoning
Commission and City Council for inclusion in FY 2000-2001 Capital Improvement Program:
- Civic Center Renovation
- Improvements to Civic Center Park
- Northeast Park Development, Phase II
- Athletic Fields, Phase II
- Northeast Recreation Center (Year 1)
Action 1: Conduct a market and feasibility study for revenue-based aquatic center to be built by
the Year 2000; the study should consider joint ventures with private, for-profit interests and the
option of linking up with the DLSD's proposed natatorium project. (Year 2)
l.°
Y ,
s Action J. Based on results of the fea: ibility study, develop financing proposals and operating
plans (including pos., ible partnerships with the private sector and/or DISD) for revenue-based
aquatics center. (Yea ~s 2.3) '
Action 4: Complete the design and construction of a revenue-based aquatics facility and begin
l operations by or before summer 2000. (Years 4-5) ti
P 14
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C Action S: Assess the feasibility of establishing a
botanic garden in Civic Center Park, South Lakes
Park, or another location by the Year 2000.
(Year 2)
Action 6: Develop concept and funding
options, and projected construction schedules
for a botanic garden. (Years 3.4)
Action 7: In cooperation with the Denton
Festival Foundation, the Convention and
[ visitors Bureau, and Main Street, conduct an assessment rf Denton's festival and special events
venues; develop recommendations for site improvements that would optimize the impact of these
events on tourism and economic development. (Years 2-3)
Strategy C
` Implement design and construction phases for all capital improvement projects (FY 1986 and FY
1995.2000 CIP and CDBG-funded) in accordance with workplan and schedules.
` Aaron l: Complete the planning and design phase for improvements to Fred Moore ('including
- activity stage), McKenna and Phoenix parks by September 19, 1996; complete construction by
March 1997. (Years 1-2)
Action 2: Complete design and construction of Evers Park restrooms (CDBG). (Year 2)
Action 3: Constrict CDBG-funded improvements to the American Legion Building for use by
the southeast Denton neighborhood. (Year 1)
Action 4: Select parks to be improved in
FY 1996.97 in conjunction with CE? ;
I_ projects "Upgrade Existing Parks, Phase R" t ,'y,J ~ " i ♦
and "Athletic Facilities Renovation and
Development Phase I"; seek concurrence of
Park Board and the Oversight Committee,' `
(Years 1-2) > s<,
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l Action S. Complete design and initiate
t construction of projects in Action 4 in
accordance with workplans and schedules.
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GOAL, III
` Consistently meet or exceed the expectations of our customers through proactive
communications and the continuous improvement of our services.
l i Strategy A
i
; Conduct systematic evaluations of the services and programs Offered or sponsored by the
k i department; adjust, add or delete programs accordingly.
Action: Conduct a complete review of all leisure service programs and make program
adjustments prior to copy submittal deadlines for PLAY brochure. (Years 1-5)
Strategy B
Continuously review operations for potential productivity and quality improvement measures;
1 implement as resources permit.
Action L Transfer plans for all existing parks to CAD database, 1
l including utilities infrastructure, eq' m
pment, road and vegetation
masses. (Years 1-3)
l _ Action 2: Purchase turf serifier and topdresser equipment to enhance
+ athletic field turf quality, (Year 2)
Action 3: Develop alternative strategies, including contract mowing
services, to upgrade maintenance levels on selected properties and to
E address properties recently added to the maintenance inventory.
_ (Year 2)
I Action 4: Install and implement a computerized :egistratien system at the recreation centers,
l- Civic Center and the Senior Center in coordination with the Information Services Master Plan. 4
(Year 2)
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t Strategy C
Systematically assess and address conditions in our facilities and programs which may present "
' safety concerns to our customers, y
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Action 1: With assistance from the Police, `,'I x t
s conduct a security audit at MLK Center, i
(
} take appropriate action to address identifed'x
{ t
f s concerns within available resources. (Year 1) « w .
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Action 2: With Police assistance, conduct arc r
4 security audit of at last two PARD
3v n,
buildings each fiscal year, take appropriate
ff corrective action as resources permit a w X
(Years 2-5)
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l$ Action 3: Refine and improve playground
,
equipment inspection procedures to ensure
compliance with the most recently issued AS'1M
F1487 and USCPSC guidelines. (Year2)
3 Action ,t: Conduct a risk management audit of
l' facilities and programs. Develop a plan to
address deficiencies. (Year 2-5)y~~ c
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Aggressively promote, Initiate, cultivate and m> ntaln effective collaboration and
- partnerships with other departments, agencies, nM•proftts, businesses and individuals in
the pursuit of our mission.
( Strategy A €"r 4
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Continually solicit the help and advice of others in the development and delivery of capital 11,
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mprovements and department services.
I' Action 1: In cooperatic k with the southeast
` Denton neighborhood, LULAC and others,
r develop a plat and supplemental funding requests r., r
(if needed) to Improve classes and programs in
ai order to attract the Hispanic population at the
i4 I*EK Recreation Center. (Year 1)
Action 2: Develop a written agreement with thew` `
r , t North Central Texas College Certified b .y' Occupational Therapy Assistant program to offer
f
occupational therapy services to individuals with ~
disabilities in PARD therapeutic recreation R E '
programs. (Year 1) ,
{f
Action 3: Invite other agencies, non-profits,
DISD, the universities and others to participate in
"
an annual forum on service issues, to be held r a+;, !
during the first quarter of each fiscal year.
(Years 2•S) ; .
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Strategy B {
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f Maximize the benefits of bond fund and general fund expenditures by pursuing the joint
development, management and operation of facilities and properties with DISD.
Action 1: Develop for Council's approval the plans and operating agreements associated with the ;
development of the DISD's new middle school and other facilities in South Lakes Parr. (Year 1)
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Action 2: Develop and implement strategies with DISD for joint funding, construction and x
operations of athletic fields, aquatic facilities and a fourth middle school. (Years 1-5) Leo,
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[ GOAL V
Become a leading advocate for Denton's natural environment through the responsible
management and sensitive development of our parks and open spaces.
Strategy A
I. Promote Denton's image and status as a "Tree City USA" through the planting of appropriate tree
and plant species on parks, open spaces and public properties.
I Action 1: Install by either PARR, volunteers or
contractors, at least 100 new trees under irrigation each
fiscal year on parks, medians and other public properties.
(Years 1.5)
Action 2: Working with Keep Denton Beautiful, identify
" and implement strategies to ensure adequate care for trees
rr• planted on public property, including (but not limited to)
x the possible formation of a City forestry crew. (Years 2-3)
Strategy B
Ensure that the recreational needs of future Denton residents will be met through the timely
acquisition of new parks and the protection of unique or environmentally sensitive areas.
t-
Action 1: Acquire a community park in
Northeast Denton, taking advantage of potential
I _ grants from the state and joint
acquisition/development with the school district. i "
(Years I-2)
Action 2: Acquire projected growth areas (shparks own as target areas on
the •I Physical Plan) through variety
acquisition methods, including developer
dedications, private gifts, joint use of school lands
and fee simple purchases; pursue funding
necessary to complete the acquisitions, including fi
the use of bond funds and state grants.
• j (Years 3-5)
s
Action 3: Identify and acquire a permanent neighborhood park site to replace the site presently
C leased as "Briercliff Park" from the State School. (Years 4-5)
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Acrion ,i. Acquire [and as necessary to support the development of the proposed aquatic center u s
(Goal [l, strategy 9); location will be determined through a feasibility study (projected target
f areas noted as "Special Purpose Acquisition Areas" on the Physical Plan). (Year 4)
c
Anion S: Provide recommendations to the Denton Development Plan Committee for revising z~
and strengthening policies related to: 1) greenbelt/drainage way preservation for recreational use;
2) park land dedication, 3) landscaping, and 4) recreation facility development. (Years 1.2)
1
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1 Strategy C
Work with the schools, universities, garden clubs, environmental groups and others to promote f
environmental awareness/stewardship through programs and projects.
8 4 C.
n ~ 4 nr
Action 1: Working with other interested parties, complete a
l feasibility study for a public botanic garden to be funded
through private and grant support. (Year 2)
Action 2: Working with the friends of South Lakes Park
Nature Center, establish a nature trail in the southwest
quadrant of the park which will be maintained jointly by the
Friends and PARD. (Year 1)
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Action J. Review department programs and office management practices and adjust as `
necessary to improve the PARD's recycling efforts, (Year 2)
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I
I
( GOAL VI
r Strengthen the role c: the community In determining the type, availability and quality of
the programs and services to be offered,
Strategy A
Develop multiple strategies for receiving customer input that can be used to improve facilities
and services.
Action: Conduct exit or "satisfaction" polls at recreation centers, Senior Center, swimming pool,
and other "destination" facilities on a systematic basis; adjust services as necessary. (Years 2.5)
Strategy B
Ensure opportunities for neighborhoods, interest groups and customers to participate in project
and program planning efforts.
Action 1: Identify interested parties and conduct focus group sessions for the design of bond and
CDBG funded improvements at Fred Moore, McKenna, and Phoenix parks, in accordance with
project workplans. (Year 1)
Action 1: Conduct a review of at least three park development plans annually. (Years 1.5)
Strategy C
Strengthen the role of the Parks and Recreation Board and other advisory groups in the
development and delivery of PARD services.
.Action 1: Create opportunities for Park Board to conduct joint meetings with others (DISD,
non-profits, service groups, and neighborhood (associations), in order to increase the
community's awareness of the Board and its activities. (Year 2)
l Action 2. Develop and implement strategies to improve attendance and participation in the
♦ center advisory committees of Denia and North Lakes recreation centers. (Year 2)
s
i
I Action 3: Organize a subcommittee of the WK Center Advisory Committee that will make €
I recommendations related to services for Hispanic customers. (Year 1),
6 I Action 4. In cooperation with the Denton Youth Sports Association, conduct focus group
♦ meetings with officers and parents of the various sports entities to design strategies to achieve
improvements in facilities and services. (Year 2)
F
C A 22
I
E,
I 4
41
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'al
• r
GOAL VII
C
Ensure that the department's human, operating and capital resources will be sufficient to
meet the expectations of our community into the next century.
Strategy A
Communicate more effectively to City executives and policy makers the resource demands on the
park and recreation system in order to secure adequate resource levels.
Action 1: Prior to construction, conduct an Operational Impact Assessment on each proposed
I capital improvement, landscaping and beautification project; communicate such impacts to City
f executives and policy makers, in order to ensure appropriate funding levels:
CIP Project N
006301E Upgrade Existing Parks Phase II (Year 2)
I. 006305A Athletic Facilities Phase I (Year 2)
006329 Downtown Improvements (Year 3)
006301C Upgrade Existing Parks Phase IA (Year 3)
006321 Expansion of Denia and (Year 3)
North Lakes Recreation Centers
003058 Athletic Facilities Phase II (Year 4)
006308 South Lakes Park Phase II (Year 4)
006301P Upgrade Existing Parks Phase IV (Year 4)
006315 University Drive Landscaping (Year 4)
006305C Athletic Facilities Phase ID (Year 5) !
006325 Athletic Field Additions (Year 5)
I 006326 Future Indoor Recreation Facility (Year 5) : .
Action 2: To facilitate Action 1, develop a work management and tracking system for
implementation in accordance with the following:
1, system tracks resource utilization (manpower, work hours, materials used) by employee,
park name and facility type in order to provide more detailed and useful data for work
• planning and budgeting;
2. system utilizes computer hardware currently in possession and will also be compatible r .r
s with components called for in the information Services five year plan. (Year n
x
I Action 3: Establish a staff position to coordinate athletic facilities with sports leagues, schools x
• and tournament usage. (Year 2)
Acdon 4: Implement & computerized customer service and "onerstop" registration system at
PARD facilities. (Year 2) "
I A 23
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x."• x r r to . "ti tti}~ I 4'•~li, w ~[rS
lay _ _ ~i....~ • V ~ 'J',t~/: ~r~'.SI~e kS S.L'J ~ ~
Action S: Complete an Operational Impact
I Assessment for newly installed irrigation systems
on Teasley Lane, University Drive, at the South
Branch library and at the DMC; sec.:re
I?
appropriate funding levels or adjust operations to
reconcile annual costs with available resources,
f !n (Year 2)
f v:r?ea~ac
Action 6: In cooperation with the Denton Youth Sports Association, review athletic field
F I maintenance standards; secure appropriate funding levels or adjust maintenance activities to {
I l reconcile costs with desired operating standards. (Year 2)
Action 7: In coordination with Utilities, develop an operations and management plan for the
r
a
l _ Lake Ray Roberts parks, green belts and public use areas to implemented October 1997
j
should the Parks Department replace Texas Parks and Wildlife as the land manager. (Year 2)
t
Strategy B
1 Conduct a systematic review of the infrastructure needs to support budgetary decisions and
capital improvement program requests.
Action 1: In conjunction with annual CEP planning and the development of the Annual Action
Plan, conduct an assessment of facility conditions and needs. (Years 1-5)
Action 2; Working with facilities Management, Utilities and others, determine PARD office t'
space needs and construct improvements in accordance with 1995-2000 CIP. (Years 1.2)
Strategy C
Provide training/career development opportunities which help maximize the contribution of r f
individual employees to the mission.
Action: As part of the Annual Action Plan, assess the training/development needs of the
organization and dereiop a plan to fulfill them. (Years 2-5)
.
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Strategy D ~
ga ,
f
Consistently recognize and meaningfully reward the contributions of teams and individuals
toward the accomplishment of PARR goals and mission.'
Action: Develop and implement ti
f rocommendations of the PARD - i
Rewards/Recognition goal team. ; r
(Years 1.1) z
r 1
Strategy E r t '
Complete the review of all PARD fees and charges every three years, and adjust as needed to `
reflect customer demand, program cost, and service philosophy. `.Y t
' Action: Conduct a review of selected fees and charges, and P adJjustments for rt
propose
consideration in the FY 1496-97 budget (Years 1-5)
process, l Ye
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A
25
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I
I ( GOAL VIII
t Continually- explore and esploit alternative funding strategies which will allow us to
achieve our vision and mission in the most cost-effective manner possible.
Strategy A
Maximize the use of grant funds for facilities and services, including funding of staff.
Action] Solicit non-profit and corporate funding to underwrite costs of the 134AGINE
program. (Years 1-5)
Action 2 Acquire a community park in northeast Denton in accordance with the following
criter.a:
1. does not exceed 1986 bond fund allocation of $450,000 as the City's investment in the
_ project;
2. takes advantage of potential joint site acquisition/development with DISD;
3. considers possible multipurpose acquisition/development as park/]ibrary/school site;
I- 4. facilitates the use of the park's land value as the local match to apply for a development
grant through the Texas Parks and Wildlife Department. (Year 1-1)
Action 3: Secure final approvals from TXDOT and the
City Council to execute a consultant services contract for
i the design of Denton RaiVTrail improvements; complete
design and execute construction contracts. (Year 2)
Strategy B
Establish formal metr:ods of soliciting and receiving
contributions for the improvement and the operation of
parks and services.
• I _ Action l: Revitalize the Denton Parks Foundation as a
rw- -a
Iegitimate funding entity by recruiting new board
membership to fill vacancies. (Year 2)
Action 2: Explore with the Denton Youth Sports Association the possible creation of a
I self-assessed "enhancement fee" to underwrite field improvements and services not funded by
• the City. (Year 2) t~ 26
f I
_ I t
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1r.. i
Dv" clop and imFlemerv a promotional progralll to fall coinmimicate the products and sere ices
which are available throu_fi the depannlent
I, rl..l I Conduct an e\aluation of the department's promotional material and acticines, refine
as m_edcd r}'car 'J
1. 11,n : Dace!, p a proposal strategy for a department brochure \\hich illustrates facilities.
.oht:it prirare funding for the publication and distribution of this document in FY 19,16-'97
f Ii'i ll\--'1
.\rnll.';,,4 P
De\elop and sponsor anmlal e\ents proganis \\hich promote wellness and actr\e li\in_ to Co
ref I)ent\ul employees and their families
1, (L I, ( p11di.ICt a Sllr\ e_\ of (`It% emplo1 ees to measure leisure acti\ it\ le\ els and u1 a results to
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Exhibit B
Parks and Recreation Board
September 16, 1996
North Lakes Recreation Center
Members present: Doug Chadwick, Burkley Harldess, Annie Burroughs, and Gwendolyn Carter.
Staff present: Ed Rodney, Janet Simpson and Janie McLeod.
LEGAL ORIENTAUW, Mike Copeland, with the City Attorney's office, reviewed the
responsibilities and liabilities of advisory board members, personal liabilities and conflicts of
interest. Copeland distributed a packet of information entitled Legal Orientation Guide: An
Overview for Members of City Boards and Commissions. He noted several important items in
the document anJ recommended it be carefully reviewed.
Chairman Chadwick called the meeting to order at 7:05 p.m. Minutes from the August 19th
meeting were approved by a motion made by Burroughs and seconded by Harkless.
DISCUSSION ITEMS. There were no discussion items.
ACTION ITEMS
r Approval of Strategic Plan. Rodney discussed the process for completing the Strategic Plan
The plan deals with facilities that need to be pursued and what services that should be provided.
Chadwick said the study address not only the how's but the why's too. He added that sometimes
it is easy to get lost in the dollars and not be aware of delivery of a better product to the citizen
of Denton. Chadwick said the plan goes well beyond just the financial concern.
Rodney added that City Council has not formally adopted the Strategic Plan
Rodney said that some of the action have already been accomplished such as the approval by
City Council for the aquatic facility study.
Burroughs asked if DISD will be working with the City on the aquatic feasibility study. Rodney
said there have been conversation and the intent is to find a way to jointly build the facility.
The 1996.2000 Strategic Plan was approved unanimously with a motion made by Burroughs and
• seconded by Harkless.
DIRECTOR 'S REPORT
Friday Night Youth Program M the Civic Center. Simpson gave an update on the new Friday
Night Youth Program. She said there have been several calls inquiring when Friday Nite Live! • •
• would be returning. Simpson said that Friday Night Live had management problems and
attendance had declined from 300400 to about 60 kids due to inefibcdve promotion of the
programs. The contract with Friday Night Live was terminated this summer. Staff has solicited
PagA 8-1
S
•
•
i
Exhibit C
( Report #1
YEAR-END REPORT
on the
1996 ANNUAL ACTION PLAN
?tie Annual Action Plan (AAP) outlines the major activities to be conducted by the Parks and
Recreation Department during a given fiscal year. As an element or subset of the 1996-2000
Strategic Plan, the AAP must be re-created at the end of each fiscal year through the deletion of
completed actions and the incorporation of new activities. This annual review and adjustment
allows the department to recognize and respond effectively to changing conditions.
This report focuses primarily on the status of each of the actions that were included in the AAP
for the fiscal year just completed. Actions are noted in the report as "Completed", "Partially
Completed", or "Delayed", and a summary explanation is provided. In FY 11995-96, 33 of the 42
planned actions were completed or partially completed; the remaining nine initiatives were
rescheduled for action in FY 15196.97.
While the AAP represents the department's plasna d agenda, unanticipated challenges and
opportunities arise and must be addressed throughout the year. At times, these unplanned events
require adjustments to the AAP and may even delay or displace planned actions. The latter part
of this year-end report lists the unplanned accomplishments, recognizing them as contributions
toward the department's goals and mission.
GOALI
Ensure access to parks and services for all Denton residents regardless of race, gender, age,
income or physical abilities.
ACTION. In cooperation with the southeast Denton neighborhood, LULAC and others, develop
• and implement a plan to improve classes and programs in order to attract the Hispanic population
at the MLK Recreation Center. i
STATUS/Complefed: MLK Center staff coordinated the development of recommendations on
improvements to services and programs for the Hispanic population, particularly non-English
speaking Hispanics. Recommendations included the creation and funding of a bilingual • •
• community services coordinator ("Proyecto Amistad") this position was approved for the FY
1996-97 budget and was placed in the Police Department's Eastside Community Policing
C program, Other recommendations that have been implemented included: 1) community
meetings made up of Latina residents were held every third Thursday at 7:00 p.m. Topics
Pye C
t
YI
•
i
C covered included orientation on City services, immigration, legal issues, gang violence, available
social service organizations, etc.; 2) class registration forms are printed in both Spanish and
English; 3) many of the flyers are printed in both Spanish and English; 4) we have advertised for
a bilingual Recreation Sp_ciaNst, and instructed Human Resources to include minority
publications in their recruitment efforts; S) 28 Spanish speaking adults have joined our Fitness
Program during the last six months.
The effectiveness of these initiatives will be evaluated during FY 199647 and adjusted as
necessary.
ACTION: Conduct an annual assessment of staff training needs (workforce diversity, ADA,
etc.) and develop a training plan.
STATUSiPardally ConWded: An employee team was organized to assess deparL-nent-wide
training needs. The team conducted a survey of all employees to determine training deficiencies
and developed recommendations for the Director's review. The following priorities for training
were identified (in rank order): computer training, conflict resolution, stress management,
cross-training between divisions, customer service, precision writing and cultural sensitivity.
The development of the training plan was delayed unti l the first quarter of FY 1996297 to allow
time for the team to identify facilitators in each training area.
C
ACTION. In cooperation with Denton County Red Cross and Texas Woman's University,
conduct a free team-to-swim program which is targeted at low income families.
STAFUS/CompIded: In cooperation with the Red Cross and TWU, free swimming lessons were
provided for 50 youths, ages 6 to 12 at TWU's facilities. Participants were recruited
through Kings Kids Day Kamp and Owsley Summer Playground Program. The program was .
conducted during the week of August 5-9,1996. The use of TWU s pool was free of charge;
instructors consisted of volunteers and paid staff.
ACTION. As vacancies arise among supervisory and professional positions, target recruitment
activities towards women and minorities, especially bilingual (Spanish/English) candidates.
STATU& Con rkted: Three supervisoryand professional positions were recruited during FY `
1995296, all in the Leisure Services division. Of these positions, one was filled by a minority
and one by a woman. Each recruitment announcement included u preference for English/Spanish
language candidates; however, no bilingual applicants responded to the openings.
• •
ACTION. Support the work of the City Council's Diversity Task Force through active
participation in the study of diversity issues and the development of recommendations for
consideration by the Council.
Pole C-2
0
•
•
I.
STATUS/ParHaUy Compkkd. The Director participated in the work of the Task Force as one of
four City employees appointed by the City Manager. The Force completed its preliminary
report in September, the report will be presented to the Council in FY 1996•'97 (first quarter).
Action by the department is pending City Council direction.
ACTION: Complete the installation of a wheelchair lift in one of the department's passenger
vans.
STATUS 1Cony,:ekd: Recognizing the need to be more responsive to customers in wheelchairs,
staff secured a gift of a whee?chair lift for installation in one of the department's van. Crow
River Company donated the lift and the installation was provided by Wright Way Inc., valued at
$8,000. Cost to the City was 52,000. The lift-equipped vz l can accommodate two wheelchairs.
ACTION: Identify and submit applicatioes for grants and sponsorships to maintain and/or
expand you'1 services.
STATUSiConrplered: The following grants and gifts were secured for youth services: j
• Summer Food Service Grant $29,661 (CDBG)
C King Kids Day Camp 19,352 (CDBG)
Owsley Summer Playground Program 15,000 (CDBG)
Alternative Avenues 5,000 (CDBG)
Camp Horizon 3,820
I.M.A.G I.N.E. (various) 3,526
Miscellaneous contributions
$ 78,134
ACTION: In order to ensure ADA compliance and a "user friendly" design for those with
disabilities, recruit one or more members of the disabled community to serve as a technical
advisor on each Capital Improvement Project (CiP) in the 1995-2000 Park Bond Program.
STATUS/Ddlayed: Planning for improvements to Fred Moore, McKenna and Phoenix parks will
occur during the first quarter of FY 1996297. Representatives from the disabled community are r
being recruited at this time.
• ACTION: Develop a written agreement with the North Central Texas College Certified i •
Occupational Therapy Assistant program to offer occupational therapy services to individuals
with disabilities in PARD therapeutic recreation programs.
C
Pic C•7
t k
~ ~ r ,
STATUS/Coalded: The agreement was executed in April 1996. Staff will be evaluating the
benefits of this agreement in FY 1996297.
GOAL II
Develop parks and open spaces, Including unique "signature" facilities that enhance
Denton's image and bolster its economic development strategies.
ACTION: Working with GDAC and others, coordinate the development of a Public Arts Policy
which will encourage and guide the placement of artwork on public grounds and facilities.
STATUSIDeloyed: During April and May 1996, the Director and the Leisure Services
Superintendent participated in the Greater Denton Arts Council's (GDAC) development of a
long-range plan. Staff worked with planning committee members to insert the following
statement into the plan: "The task force recommends GDAC develop a policy for public art and
take a major role in the renovation of the Hickory Street corridor and Civic Center Park." PARR
and GDAC, working with the Vision "Downtown Improvements" committee, will finalize its
recommendation on public art policy for review by the Vision Cabinet, GDAC Board, Parks
Board and City Council in the third quarter of FY 1996-97.
ACTION: Complete Phase I of the in-house installation of landscape planting, irrigation and
signage for South Lakes Park.
STATUSIConyrleted: Approximately 80 trees, landscaping and signage were installed prior to
the park's dedication in Apri 1 1996.
ACTION: Complete Phase Il of irrigation/landscaping for South Lakes Park.
STATUSIDeleyed: Project includes irrigation, additional landscaping and lawn areas around
newly constructed facilities. Due to delays in construction by the City s Phase I contractor, this
in-house project has been rescheduled for completion by May 1997,
•
ACTION: Develop design criteria for the implementation of "Entranceway Marken" and .
r
"Downtown Improvements," as funded by FY 1995-2000 CIP.
STATUS/Parrially Completed: PARD staff have worked through the "Entranceways" committee
V to complete design criteria and design concepts, select the sites for the first two of the five • •
entrance monuments funded by the bond program, and develop a Request for Proposals for
consultant services. The selection of the consultant is pending at this time.
C
Pw C4
ACTION: Complete the irrigation and landscaping of the South Branch Library, University
Drive, Teasley Lane and Phase II of the Denton Municipal Complex.
STATUSIParrlally Completed: The South Branch Library, University Drive and Teasley Lane
projects have been completed. Design for the Denton Municipal C^nplex project has been
completed; conwuctlon by contract has been rescheduled for FY 1996-'97.
ACTION: Implement the recommendations of the department's "Appearances" committee
regarding the landscaping and improved appearance of PARD centers, buildings and major
facilities.
STATUS/Completed: In November 1995, the department established a team to recommend
small-scale measures to improve the appearance of PARR facilities, including recreation centers,
the Civic Center, Senior Center, athletic complexes and other locations. The team recommended
thatjanitorial services be accomplished with paid staff, rather than by contract. This proposal
was developed as a supplemental budget request for the FY 1996-'97 budget but was not funded.
Recommendations implemented during FY 1995-96 by PARD staff included the installation of
planters and landscaping at North Lakes and MLK Recreation centers and the Civic Center
Swimming Pool.
C ACTION. Develop the following project proposals to be considered by the Planning and Zoning
Commission and City Council for inclusion in FY 2000-2001 CIP:
- Civic Center Renovation
- Improvements to Civic Center Park
- Northeast Park Development, Phase II
- Athletic Fields, Phase II
- Northeast Recreation Center
STATUSICompleted: Proposed projects were developed and submitted for internal review.
Improvements to Civic Center Park and Athletic Fields, Phase 11 have been approved for
inclusion in the FY 2000-2001 by the Planning and Zoning Commission and the City Council.
The remaining project proposals will be reevaluated for future program years.
a l '
ACTION: Complete the planning and design phase for improvements to Fred Moore (including
activity stage), McKenna and Phoenix parks by September 19,1996; complete construction by ,
March 1997.
• STATUS/Deked: Design work has been rescheduled. fur ibe rust quarter of FY 1996297, in t ~ • •
order to complete contract management on American Legion Renovation, the d:velopment of
Strategic Plan documents, and design work for the Denton Municipal Compla: landscaping and
Evers Park restrooms. While design of this project has been delayed, construction is still
projected for completion in April 1997.
PW C3
•
E
f
ACTION: Complete the design and construction of Evers Park restrooms (CDBG).
STATUSIPardally Completed: Design is 75% completed; the sewer line service to the building
has been completed. Construction is scheduled to be completed by April 1997. This project was
intentionally delayed to avoid construction during football season
ACTION: Construct CDBG-funded improvements to the American Legion Building for use by
the Southeast Denton neighborhood.
STATUS/Pardally Completed: Construction on this renovation project is approximately 5019
complete; completion is projected for November 1996.
ACTION: Select parks to be improved in FY 1996-97 in conjunction with CIP projects
"Upgrade Existing Parks, Phase II" and "Athletic Facilities Renovation and Development Phase
I"; seek concurrence of Park Board and the Oversight Committee.
STATUS/Delayed. Action has been rescheduled for the second quarter of FY 1996-97, in order
to make use of new data on 1996 balifield usage and or playground safety issues.
GOAL III
Consistently meet or exceed the expectations of our customers through proactive
communications and the continuous improvement of our services.
ACTION Conduct a complete review of all leisure service programs and make program
adjustr.tents prior to copy submittal deadlines for PLAY brochure.
STATUS/Completed. Program reviews are occurring on a quarterly basis, prior to brochure
deadlines.
ACTION: Transfer plans for all existing parks to CAD database, including utilities,
infrastructure, equipment, road an' vegetation masses.
i
STATUS/Delayed: This action has been modified to address a minimum of three park-t each
}sat. The selected parks will correspond with sites included in the action year's Capital
Improvements Programs. Action for FY 1995-96 included the plans for Fred Moore, McKenna
• and Phoenix parks; planning on these projects has been rescheduled for 1996297. • O
J ACTION. With assistance from the Police, conduct a security audit at WK Center; take
{ appropriate action to address identified concems within available resources.
Past C-6
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•
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r STATUS/Conrpkted: Police conducted the audit during January 1996. Identified security
l concerns included the need for additional lighting in the main entry alcove, ut all exterior doors
and in the parking lot. Lighting has been added at these locations, using CDBG funding and
assistance from Facility Management.
GOAL IV
Ag;iessively promote, initiate, cultivate and maintain effective collaboration and
partnerships with other departments, agencies, non-protks, businesses and Individuals in
the pursuit of our mission.
ACTION: In cooperation with the southeast Denton neighborhood, LULAC and others, develop
a plan and supplemental funding requests (if needed) to improve classes and programs in order to
attract the Hispanic population at the MLK Recreation Center.
STATUSICompkled: See Goal 1. One supplemental funding request was proposed on the
addition of a bilingual community services coordinator. This position was submitted by PARD,
for CDBG funding, but was instead funded in the Police Department's FY 1996-'97 budget. In
FY 1996-'97, a CDBG funding request will be submitted to continue scholarships for low income
resi&nts. Child Care Management Services (C.C.M.S.) has been contacted and have forwarded
information for review and is being considered as a funding source for our King Kids Preschool
and Extended program. This State funded program provides funds for child care expenses for
single mothers in low income categories.
ACTION: Develop a written agreement with the North Central Texas College Certified
Occupational Therapy Assistant program to offer occupational therapy services to individuals
with disabilities in PARD therapeutic recreation programs.
S TA TUSICompkled: See Goal L '
ACTION. Develop for Council's approval the plrns and operating agreements associated with
the development of the D1SD's new middle school and othr, facilities in South Lakes Park.
STATUS/PardaUy Completed: As of September 30th, DISD has finalized a site plan for school
improvements to be constructed at South Lakes and detailed its site requirements. DISD has also
identified a tract of land that it will purchase and exchange with the City for a 13.08 acre tract out . f
of the park, as required by law. A required public hearing on the use of park land has been
scheduled for November 5, 1996, after which the exchange of land will occur and school
construction will begin.
• • •
ACTION: Develop and implement strategies with DISD for joint funding, construction and
operations of athletic fields, aquatic facilities and a fourth middle school.
l Pqt C-1
1
i
i
STATUS/Parttalfy Com#ded: Preliminary discussions have occurred between PARD and
DISD staff on various possible joint projects; including the construction of a fourth middle
school adjacent to the Northeast Park site and a natorium/water park complex. Discussion will
continue into FY 1996-97, and joint projects will be pursued, if feasible.
GOAL V
Become a leading advocate for Denton's natural environment through the responsible
management and sensitive development of our parka and open spaces.
ACTION: Install by either PARR, volunteers or contractors, at least 200 new trees each fiscal
year on parks, medians and other public properties.
STATUS/Compfeled. PARD exceeded its goal by planting 269 trees. Primary plantings
occurred on Teasley Lane, in South Lakes Park and North Lakes Park.
ACTION. Working with the Friends of South Lakes Park Nature Center, establish a nature trail
in the southwest quadrant of the park which will be maintained jointly by the Friends and PARR.
STATUSIConrided: The trail was completed by the Friends, with assistance from PARD staff,
in May 1996. Funds donated by the Denton garden clubs were used for 1001% of construction
costs (5500).
GOAL VI
Strengthen the role of the community- In determining the type, availability and quality of
the programs and services to be offered.
ACTION: Identify interested parties and conduct focus group sessions for the design of bond
and CDBG funded improvements at Fred Moore, McKenna, and Phoenix parks, h. accordance
with project workplans.
e
STATUS/Deh9vd: See Goal II.
;.r
ACTION: Conduct a review o: at least three park development plans annually and adjust as ;
necessary.
e STATUS/Defayed: See Goal III. e O
ACTION: Organize a subcommittee of the MLK Center Advisory Committee that will make J
recommendations related to services for Hispanic customers.
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r STATUSIDelayed: Presentation for recommendations of members of subcommittee delayed due
1 to vacancy in Recreation Specialist position who will serve as liaison to the committee.
Anticipate committee formulation by November,
ACTION: Acquire a community park in Northeast Denton, taking advantage of potential grants
from tiic &wte and jointly acquistion/development with the school district
STATUSIPaM44 Completed: A tract of land has been identi fled for acquisition, and
survey/appraisal work has been initiated. Acquisition should be completed by the third quarter
of FY 1996-'97. DISD has expressed strong interest
m Dint acquisition but has not yet
committed funds. Discussions are still underway. A State grant application will be submitted
prior to the application deadline of January 31, 1997.
ACTION: Provide recommendations to the Denton Development Plan Committee in revising
and strengthening policies related to: 1) greenbelt/drainage way preservation for recreational
use; 2) park land dedication; 3) landscaping; and 4) recreation facility development.
STATUS/Pardally Completed: The Director made a presentation to the committee in May 1996
regarding planned park acquisitions the status of the park dedication policy, beautification and
landscaping initiatives, and other strategic plan initiatives. As of September 30th, the committee
is still formulating its recommendations for the City Council
C
GOAL VII
Ensure that the department's human, opemtfng and capital resources will be sutBcleot to
meet the expectations of our community into the ne:t century.
ACTION: In conjunction with annual CIP planning and the development of the Annual Action
Plan, conduct an assessment of facility conditions and needs,
STATUS/Complefed: Assessments were completed by staff through three separate activities:
compilation of the 1995-2000 bond program, project development for the FY 2000-2DOI CIP,
and the work of the "Appearances" Committee (see Goal II).
•
ACTION: Working with Facilities Management, Utilities and others, determine PARD office ,
space needs and construct improvements in accordance with 1995-2000 CIP.
i
STATU&Velayed. Action rescheduled for FY 1996-17.
L
• ACTION: To facilitate Action 1, develop a work management and tracking system for
implementation in accordance with the following:
i
Pye C•9
•
1
1. system tracks resource utilization (manpowe work hours, materials used) by employee,
park name and facility type in order to prov de more detailed and useful data for work
planning and budgeting;
2. system utilizes computer hardware currently in possession and will also be compatible
with components called for in the Information Services five year plan.
STATUS/Compleledr A system proto type has been developed utilizing a systein of work
management codes, facility codes to track work accomplished by employee facility and any
material used if applicable.
The proto type system will operate on current computer equipment, however it is planned to be
upgraded to the most current data base program available upon delivery of new computer
equipment by Information Services in Spring 1997.
ACTION: Deve!op and implement recommendations of the PARR RewardAecognition goal
team.
STATUSIPar*4 Completed: A rewards/recognition program has been developed by PARR
staff, based on the incentive program that was proposed by the City Manager, but not funded in
FY 1496-'97. Staff is presently exploring alternative strategics to implement the PARD program
r in the s send quarter of FY 1996-97.
ACTION: Conduct a review of selected fees and charges, and propose adjustments for
consideration in the FY 1996-'97 budget process.
STATUSICompleted: Rental fees and use charges for the Civic Center and the swimming pool
were reA9ewed and adjustments were recommended to the City Manager for the FY 1996297
budget. The pool admission fee was increased to $1.25 for next year. Civic Center fees will be
rc-evaluated for the FY 1997-98 budget.
GOAL VIII
• Continually explore and exploit alternative funding strategies which will allow no to
achieve our vision and mission in the most cost-effftlive manner possible.
r
ACTION. Solicit non-profit and corporate funding to underwrite costs of the I.M.A.O.I.N.E.
program.
• STATUSICompleted: A total of $3,526 in grants and donations were received through the Park ( 1 • •
Foundation for the I.M.A.o I.N.E. program. These contributions will allow the department to
continue the program through next year,
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ACTION: Acquire a community park i t nortlueast Denton in accordance with the following
criteria:
I . does not exceed 1486 bond fund allocation of $450,000 as the City's investment in the
project;
2. takes advantage of potential joint site acquisition/development with DI SD;
3. considers possible multipurpose acquisition/development as park/library/school site; ,
4. facilitates the use of the park's land value as the local match to apply for a development
grant through the Texas Parks and Wildlife Department
STATUSIPardally C&mpleted: See Goal VI.
(f .
1 i
ACTION: Revitalize the Denton Parks Foundation as a legitimate funding entity by recruiting !
new board membership to fill vacancies by August 30, 1996. ~
i STATU"erBa4 Compkied: One new member has been appointed; several vacancies remain r `
l to be filled. Discussions with prospective members will continue through November 1996, is
order to fill the remaining four slots.
~3A ' \
GOAL IX F J
Become a stronger advocate for healthy, productive individuals, families and communities
through activities which promote personal growth and enrich fives.
ACTION: Develop a proposal/strategy for a department brochure WLich illustrates facitides;
solicit
funding f
private or the publication and distribution of this d
ocumen.
in FY 1996-'97
,
STATUSIPartla4 Conrplsted: A colorful park system map has been produced for pubi'a
distribution, as part of the Strategic Plan. Productions of the brochure that will detail facilr W and
service offerings has been rescheduled due to other priorities. The effectiveness of these
initiatives will be evaluated during FY 1996-'97 and adjusted as necessary.
J '
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Unprogramed Accomplishments
for FY 1995296
Analyzed and restructured area of responsibiliti: i between the Leisure Service
Managers.
Developed and implemented a new registration system to include notarized liability
waivers in English and Spanish.
Hosted the Texas Recreation and Parks Society Region 5 & 6 workshop held in
November. The workshop drew a record 400 participants.
At the tennis center, expanded programs and services including a fourth summer session
forjuniors, a Women's Doubles clinic, a Men's Drill Groups and racquetball restringing.
Improved appearance of North Lakes Recreation Center by replacing five new pieces of
fitness and gymnastics equipment, exterior doors on the rest rooms, and a partition wall
for the fitness area.
Initiated a comprehensive fitness program at the Senior Center including aerobics,
C walking programs, bicycle aerobics, body cwnditionkig and water aerobics.
Developed two volunteer coordinator positions at the Senior Center to recruit, interview,
train, direct and supervise center volunteers.
Developed and implemented six new daytime programs for preschool age children at the
Civic Center.
Coordinated preparation of a contract for production of the Senior Center newsletter by
an outside contractor that will result in a $1,500 savings in the recreation fund budget.
Coordinated the creation of a department Home Page to be linked to the City of Denton
site on the Internet.
•
Expanded the Lee ASAS to 45 participants to beter serve the needs of the parents and r
children participating in the year-rounO school
Expanded Sunshine Camp for 28 participants to 45 participants to better meet the
demands of the community. t.
Implemented the Alternative Avenues program (funded by CDBG) for 10 youth at-risk
C from the MLK neighborhood.
P&p C•!r
r Pursued and acquired the donation of three 486 Computers from the EDS Corporation to
l Martin Luther King, Jr. Recreation Center for the community's use.
Denia Recreation Center staff pursued and received funds from United Way to take a
group of Owsley boys and girls on separate camping trips to the Upper Kamichi River
Wilderness Area of Oklahoma
At the request of the city manger's office, the park planner designed landscape and
signage improvements for the entrance road, parking lot and terminal building grounds
at the Denton Municipal Airport PARD will install selected improvements in November
1996.
Designed and developed contract specifications for landscaping, irrigation, a pavilion and
other site improvements for a nev Day Laborer exchange to be located at Collins and
Fort Worth Drive.
Install a new night dropbox at City Hall for Customer Service.
Dedicated 500 man hours to major stone clean up during the week of August 11, 1996.
Assumed grounds maintenance on West Windsor (formerly Payne Drive).
C Renovated plant beds and landscaping at the Dallas Drive/Teasley Lane intersection.
Installed new perimeter fencing and landscaping at Owsley Park with donated funds to
mitigate citizen c , teems.
Installed two new drinking fountains at Fred Moore Park.
Reconfigured baseball fields at Evers Park to accommodate growth in boys baseball
league.
~ Created a new girls softball field at Dena Park to accommodate growth
• Installed electrical and water service at the large picnic shelter in North Lakes Park, in
response to customer requests.
Created a new soccer field at North Lakes Park to accommodate growth in youth soccer.
With funds from the Festival Foundation, installed additional electrical service pedestals t'
• and security lighting at Civic Center Park to serve the Arts and )a= Festival and other • •
' special events.
Received a total of 5283,110 in ,;,rants and donations towards various programs and t
projects.
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r„Other FY 1995-96 Facts
Overall attendance at programs, classes and events totaled %9,731, an increase of 4% over FY
1994-95. Operations with the most significant increases included the Civic Center (15%), North
Lakes (206) and Therapeutic Recreations (141/6).
j The total number of classes and programs implemented increased by 12% to 2,019 programs in
FY 1995=96.
f Recreation Fund revenue increased by 10% over F Y 1994'95, to $622,801, just 0.7% below its
budgeted amount for FY 1945•96. Increases occurred as follows: ,
Senior Center 38.0
Children's Programs 13
Martin Luther King Jr. Center 13
Therapeutic Recreation .12 w '
i North Lakes Center I 1
Marketing 7 ,
Citric Center 7
Aquatics 3
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General Fund revenues exceeded budgeted levels by 18°/., or $18,000.
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Exhibit D
Report #2
1997 ANNUAL ACTION PLAN
Summary of Goals and Actions
The Annual Action Plan (AAP) outlines the major activities to be conducted by the Parks and
Recreation Department during a given fiscal year. As an element or subset of the 1996-2000
Strategic Plan, the AAP must be re-created a: the end of each fiscal year through the deletion of
completed actions and the incorporation of new activities. This annual review and adjustment
allows the department to recognize and respond effectively to changing conditions.
The nine goals of the Strategic Plan will likely remain constant through the Year 20W, as will a
majority of the strategies outlined under each goal in the five year plan (see Section ii: Goals,
Strategies and Actions). In addition, many of the actions will be continued in si;bsequent AAPs
for one or more years; other actions may be completed and replaced by others.
GOALI
Ensure access to parks and services for ail Denton residents regardless of race, gender, age,
income or physical abilities.
Strategy A
In collaboration with others, conduct periodic "Community Needs Assessments" to gauge
changes and trends in service needs, and then develop appropriate PARR actions.
Action: Work with United Way, Boys and Girls Clubs, YMCA, School District, Denton County
MHMR and other entities to convene an annual "Community Needs Assessment" related to
recreational, educational and cultural needs. Janet Simpson •
Action: By September 1997, develop an Annual Action Plan for FY 1997299 to address needs
identified in the annual Community Needs Assessment. EdNodrrey
Strategy B
„r
Improve departmental staff and Park Board awareness and responsiveness to the diverse
recreational, cultural and educational preferences of our customers.
Action: Convene a forum for the Park Board and Division Managers to review trends and service
issues (e.g., ADA, cultural diversity, national and local issues from the Community Needs
Assessment) in the second quarter of the fiscal year, Ed Nodeey
' Project managers are noted for each action items.
Page D-I
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•
Action: Conduct an annual assessment of staff training needs (workforce diversity, ADA, etc.)
and develop training plan. Janie McLeod/Janet Simpson/Bob Tickner
Strategy C
Improve access to parks and services for people with disabilities.
Action: In order to ensure ADA compliance and a "user friendly" design for those with
disabilities, recruit one or more members of the disabled community to serve as a tech.:+cal
advisor on each capital improvement project in the 19954000 park bond program. Ricky.aetry
Strategy D
Improve access to leisure services for low income households.
Action: In cooperation with Texas Woman's University, conduct a free learn-to-swim program
during summer 1997 that is targeted at low income families. Kathy Mosby
Action: Develop a subsidy program through Recreation Fund to increase the number of
scholarships available to low income participants. Janet Simpson
C Strategy E
Develop and maintain a department workforce that reflects the ethnic and cultural diversity of
Denton.
Action: As vacancies arise among supervisory and professional positions, target recruitment
activities towards women and minorities, especially bilingual (Spanish/English) candidates. Ed
Hodney
Anton: Support the work of the City Council's Diversity Task Force through active participation
in tj'ie study of diversity issues and the development of recommendations for consideration by the
Council. EdHodney
• Strategy F
:r
Expand leisure services for youth-at-risk. '
Action: In collaboration with area agencies and organizations, assess current youth-at-risk
progrbms and develop strategies to improve and expand services. Janet Simpson -
Action: Identify and submit applications for grants and sponsorships to maintain and/or expand
youth services, including the I.M.A.G.I.N.E. program. Lorraine McGregor
Page 0.2
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0
GOAL II
Develop parks and open spaces, Including unique "signature" facillties that enhance
Denton's Image and bolster its economic drvelopment strategies.
Strategy A
Promote, fund and install landscaping and the display of artwork as elements of major facilities
and park improvements projects.
Action: Working with GDAC and others, coordinate the development of a Public Arts Policy
which will encourage and guide the placement of artwork on public grounds and facilities. Ed
ffodney
Action: Complete Phase II of irrigation/landscaping for South Lakes Park. Bob Tickner/Ricky
Petty
Action: Develop design criteria for the implementation of "Entranceway Markers" and
"Downtown Improvements," as funded by FY 1495-2000 CIP. Ricky Petry
Action: Complete the irrigation and landscaping of the Denton Municipal Complex. Ricky
C PetrylBou Tickner
Action: Establish and implement a reconswaction/restoration program that will upgrade the
appearance and condition of existing beds and medians while minimizing maintenance
requirements. Nona Muncie
Action: Implement the recommendations of the department's "Appearances" committee
regarding the landscaping and improved appearance of PARR centers, buildings and major
facilities. Ciri/o Pedroza/Teresa Milam
Strategy B
Conduct an annual assessment of capital improvem :nt needs and develop proposalsistrategies,
• including joint ventures, for accomplishing them.
Action: Conduct a market and feasibility study for revenue-based aquatic center to be built by
the Year 2000; the study should consider joint ventures with private, for-profit interests and the
option of linking up with the DISD's proposed natatorium project. Janet Simpson
• Action: Based on results of the feasibility study, develop financing proposals and operating • •
plans (including possible partnerships with the private sector and/or DISD) for revenue-based
aquatics center. Ed Nodney/Janet Simpson
Page W
rs' i
i
/ Action: Assess the feasibility of establishing a botanic garden in Civic Center Park, South Lakes
Park, or another location by the Year 2('00. Nona Muncie
Action: Using ?Y 1596297 budget funds and current bond funds, complete the development of a
new Civic Center Park master plan that will guide the renovation of the park construction of a
new pedestrian bridge. Ricky Petty
Action: In c operation with the Denton Festival Foundation, the Convention and Visitors
Bureau, and Mail Street, conduct an assessment of Dent,n's festival and special events venues;
develop recommendations for site improvements that would optimize the impact of these events
on tourism and economic development. Myra AndersoWEd Hodney
Strategy C
Implement design and construction phases for all capital improvement projects (FY 1986 and FY
1995.2000 CIP and CDBG•funded) in accordance with workplan and schedules.
Action: Complete planning and construction for improvements to Fred Moore (including
activity stage), McKenna and Phoenix parks. Ricky Petty
Action: Complete design and constr wflon of Even Park restrooms (CDBG). Ricky Petry
C Action: Construct CDBG•funded improvements to the American Legion Building for use by the
Southeast Denton neighborhood. Ricky Petty
Action: Select parks to be improved in FY 1996-97 in conjunction with CIP projects "Upgrade
Existing Parks, Phase Il" and "Athletic Facilities Renovation and Development Phase I"; seek
concurrence of Park Board and the Oversight Committee. Ed Rodney
Action: Complete design and initiate construction of projects in Action 4 in accordance with ,
workplans and schedules. Ed Hodney
Action: Complete the acquisition of property on Sycamore Street to expand Phoenix Park. Bob
Tickner
•
GOAL III
Consistently meet or exceed the eipeetations of our customers through proactive
communications and the continuous improvement of our services. -
Strategy A
Conduct systematic evaluations of the services and programs offered or sponsored by the
department; adjust, add or delete programs accordingly.
Page D-4
No - a.'
C Action: Conduct a complete review of all leisure service programs and make program
adjustmrents prior to quartc.Iy copy submittal deadlines for PLAY brochure. Janet Simpson
Strategy B
Continuous'.y review operations for potential productivity and quality improvement measures;
implement as resources permit.
Action: Transfer plans for three existing parks to CAD database, including utilities,
infrastructure, equipment, road and vegetation masses. Ricky Petty
Action: Purchase turf aerifier and topdresser equipment to enhance athletic field turf quality.
Bob Tickner
Action: Develop and implement alternative strategies, including contract mowing services, to
upgrade maintenance levels on selected properties and to address properties recently added to the
maintenance inventory. Bob Tickner
Action: Install and implement a computerized registration system at the recreation centers, Civic
Center and the Senior Center in coordination with the Information Services Master Plam.
/ Lorraine AkGregor
Strategy C
Systematically assess and address conditions in our facilities and programs which may present
safety concerns to our customers.
Action: With Police assistance, conduct a security audit of the Civic Center and the Senior
Center; take appkopriate corrective action as rewurces permit Wa Anderson
Action: Refine and improve playground equipment inspection procedures to ensure compliance
with the most recently issued ASTM F1487 and USCPSC guidelines. Randy Pettenron
• GOAL IV
Aggressively promote, initiate, cultivate and maintain effective coilaboratioo and
partnerships with other departments, &Stacks, non-profits, businesses and Individuals In
the pursuit of our mission.
• f • •
Strategy A
Continually solicit the help and advice of others in the development and delivery of capital
improvements and department services.
Page D-S
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I ,
r Action: Invite other agencies, non-profits, DISD, the universities and o$xn to participate in an
\ annual forum on service issues, to be bead during the first quarter of the fiscal year. Janet
Simpso a
Shategy B
Maximize the benefits of bond fund and general fund expenditures by pursuing the joint
development, management and operation of facilities and properties with DISD.
Action: Develop for Council's approval the plans and operating agreements associated with the
development of the DISD's new middle school and other facilities in South Lakes Park. Fd
Hodney
Action: Assemble and coordinate the activities of a standing City-DISD technical team to
develop and implement strategies with DISD for joint funding, construction and operations of
athletic fields, aquatic facilities and a fourth middle school. Ed Hodney
GOAL V
Become a leading advocate for Denton's natural environment through the responsible
management and sensitive development of our parks and open spaces.
Strategy A
Promote Denton's image and status as a "Tree City USA" through the planting of appropriate tree
and plant species on parks, open spaces and public properties.
Action: Install by either PARR, volunteers or contractors, at least 200 new trees on parks,
medians and other public properties. Nona Muncie
Action: Working with Keep Denton Beautiful, identify and implement strategies to ensure
adequate care for trees planted on public property, including (but not limited to) the possible
formation of a City forestry crew. Ed Hodney
•
Strategy B
Ervure that the recreational needs of future Denton residents will be met through the timely
acquisi non of new parks and the protection of unique or environmentally sensitive areas.
L
~ Action: Acquire a community parkin Northeast Denton, taking ads stage of potential greats
from the state and joint acquisition/development with the school district Bob Tickner
C
PneD6
• I`l 4~ t r + ~ R
•
E
/ Action: Provide recommendations to the Denton Development Flan Committee for revising and
l strengthening policies related to: 1) greenbelddminage way pre servat'son for recreational use; 2)
park land dedication; 3) landscaping; and 4) recreation facility development. Bd Hodney
Strategy C
Work with the schools, universities, garden clubs, environmental groups and others to promote
environmental awareness/stewardship through programs and projects.
Action: Working with other interested parties, complete a feasibility study for a public botanic
garden to be funded through private and grant support. Nona Muncie
Action: Review department programs and office management practices and adjust as necessary
to improve the PARD's recycling efforts. Lorraine McGregor
GOAL VI
Strengthen the role of the community In determining the type, availability and quality of
the programs and services to be offered.
Strategy A
C
Develop multiple strategies for receiving customer input that can be used to improve facilities
and services.
Action: Conduct exit or "satisfaction" polls at all recreation centers, Senior Center, swimming
pool, and other "destination" facilities on a systematic basis; adjust services as necessary.
Cathy Avery
Strategy B
Ensure opportunities for neighborhocis, interest groups and customers to participate in project
and program planning efforts.
• Action: identify interested parties and conduct focus group s!-ssiens for the design of bond and
CDBG funded improvements at Fred Moore, McKenna, and Phoenix pants, in accordance with
project workplans. RJciy Pet y
i
Action, Conduct a review of park dev, lopment plans for Phoenix, Fred Moore and McKenna
• parks and adjust as necessary to reflect changing conditions and neighborhood needs. Ricky • •
Petty
Page D-1
't
• t
•
i
I
r Strategy C
l Strengti•en the role of the Parks and Recreation Board and other advisory groups in the
developm:nt and delivery of PARD services.
Action: Create opportunities for Park Board to conduct joint meetings with others (DiSD,
nonprofits, service groups, and neighborhood (associations), in order to increase the
community's awareness of the Board and its activities. Ed Hodney/Janet Simpson/Bob Tickner
Action: Develop and implement strategies to improve attendance and participation in the center
advisory committees of Dcnia and North Lakes recreation semen. Cirito Pedroza
Action: In cooperation with the Denton Youth Sports Association, conduct focus group
meetings with officers and parents of the various sports entities to design strategies for
improvements in facilities and services. Bob Tickner
GOAL VII
Ensure that the department's human, operating and capital resources will be sufficient t,
meet the expectations of our community into the nest century.
StrategyA
Communicate more effectively to city a xecutives and policy makers the resource demands on the
park and recreation system in order to secure adequate resource levels.
Action: Prior to construction, conduct an Operational Impact Assessment on each proposed
capital improvement, landscaping and beautification project; communicate such impacts to city
executives and policy makers, in order to ensure appropriate funding levels:
CIP Project
006301B Upgrade Existing Parks Phase If
006305A Athletic Facilities Phase 1 Bob Tickner
Action: Establish a staff position to coordinate athletic facilities with sports leagues, schools and
tournament usage. Bob Tickner
Action: Implement a computerized customer service and "one-stop" registration system at the
Civic Center, Senior Center and the three recreation centers. Lorraine McGregor •
Action: Complete an Operational Impact Assessment for newly install-A irrigation systems on ,
Teasley Lane, University Drive, at the South Branch Library and at the DMC; secure appropriate
Page 0.g
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funding levels or adjust operations to reconcile annual costs with available resources. Bob
Tickner
Action: In cooperation with the Denton Youth Sports Association, review athletic field
maintenance standards; secure appropriate funding levels or adjust maintenance activities to
reconcile costs with desired operating standards. Bob Tickner
Action: In coordination with Utilities, develop an operations and management plan for the Lake
Ray Roberts parks, green belts and public use areas to be implemented October 1997, should the
Parks Department replace Texas Parks and Wildlife as the land manager. Ed lfodbrey
Strategy B
Conduct a systematic review of the inhastructure needs to support budgetary decisions and
capital improvement program requests.
Action: In conjunction with annual CIP planning and the development of the Annual Action
Plan, conduct an assessment of facility conditions and needs. Janet Simpson
Action: Working with Facilities Managerr-nt, Utilities and others, determine PARR office
space needs and construct improvements in accordance with 1995-2000 CIP. Ed Hodmey
C Sh+etegy C
Provide training/career development opportunities which help maximize the contribution of
individual employees to the missiou.
Action: As part of the Annual Action Plan, assess the training/development needs of the
organization and develop a plan to fulfill them. Curt Stogsdill
Strategy D
Consistently recognize and meaningfully reward the contributions of teams and individuals
toward the accomplishment of PARR goals and mission.
•
Action: Develop and implement recommendations of the PARD Rewards/Recognition goal
team. Kathy Mosby
Strategy E
• Complete the review of all PARD fees and charges every three years, and adjust as needed to • i
reflect customer demand, program cost, and service philosophy.
Action: Conduct a review of Civic Center and athletic field foes and charges, and propose
adjustments for consideration in the FY 1997298 budget process. Janes Sinkmom
Page Q9
• ♦ 's:.k,.nk•, t gi, . k, r J} rei F~~ c.Xe g y, n ~ 1 ti5,•w; i ;`I
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( GOAL VIII
Continually explore and exploit alternative funding strategies which will allow us to
achieve our vision and mission in the most coat-effective manner possible.
StrategyA
Maximize the use of grant ftuids for facilities and services, including funding of staff.
Action: Solicit non-profit and corporate funding to underwrite costs of the I.M.A.G.I.N.E.
program. Lorraine McGregor
Action: Acquire a community park in northeast Denton in accordance with the following
criteria:
1. does not exceed 1986 bond fund allocation of 5450,000 as the City's investment in the
project;
2. takes advantage of potential joint site acquisition/development with DISD;
3. considers possible multipurpose ecquisition/development as parkilibrary/school site;
4. facilitates the use of the park's land value as the local match to apply for a development
grant through the Texas Parks and Wildlife Department Bob Tickner
C Action: Secure final approvals from TXDOT and the City Council to execute a consultant
services contract for the design of Denton Rai Vrrail improvements; complete design and execute
construction contracts. Bob Ticker
Strategy B
Establish formal methods of soliciting and receiving contributions for the improvement and the
operation of parks and services.
Action: Revitalize the Denton Parks Foundation as a legitimate funding entity by recruiting new
board membership to fill vacancies. Ed Hodney/Lorraine McGregor
B Action: Explore with the Denton Youth Sports Associa6en the possible creation of a
i
self-assessed "enhancement fee" to underwrite field improvements and services not funded by
the City. Bob Tickner
i
GOAL IX ti
Become a stronger advocate for healthy, productive individuals, families and communities
through activities which promote personal growth and to rich lives.
C
Page D•10
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Develop and implement a promotional program to fully communicate the products and services
which are available through the department.
's
Action: Conduct an evaluation of the department's promotional material end activities; refine as
needed. Lorraine McGregor
Action: Develop aproposal/strategy for a department brochure which illustrates faciI des; solicit
private funding for the publication and distribution of this document in FY 1996-'97. Lorraine
4 McGregor
Strategy B
Develop and sponsor annual events/programs which promote wellness and active living to City
3 of Denton employees and their families.
a
Action: Conduct a survey of City employees to measure leisure activity levels and use results to
develop PARR activities which promote higher activity levels among employees. Brian Bender
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Exhibit E
C
ORDINANCE NO.
AN ORDINANCE APPROVING THE DENTON PARKS AND RECREATION STRATEGIC
PLAN WHICH PROVIDES FOR SPECIFIC INITIATIVES TO GUIDE THE PARKS AND
RECREATION DEPARTMENT THROUGH THE YEAR 2000; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the adoption of a strategic plan for the Parke and
Recreation Department is a requirement of the Texas Parks and
Wildlife Department and state law for the City's continued
participation in the State Matching Grant Assistance Program; and
WHEREAS, the Parks and Recreation Board has approved the
attached Denton Parks and Recreation Strategic Plan 1996-2000,
which is made a part of this ordinance as if written word for word
herein; and
WHEREAS, the Denton Parks and Recreation Strategic Plan 1996-
2000 implements the vision of the City for its Parks and Recreation
Department, which states that by the year 2000, Denton will have a
parks and recreation system which: (1) provides an array of leisure
experiences which are fully accessible to all members of Denton's
! community; (2) is responsive to the diverse and ever-changing needs
of our customers; (3) emphasizes quality over quantity; (4)
balances the need to grow with a sensitivity for more responsible
care and maintenance of existing facilities; (5) is effectively
planned, financed, and managed in collaboration with othsrs; (6) is
seen by its citizens and all stakeholders as a vital component of
Denton's image as a dynamic, beautiful, and vibrant community in
which to live, work, learn, and play; and
WHEREAS, the City Council deems it in the public interest to
approve the Denton Parke and Recreation Strategic Plan 1996-20001
NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the attached Denton Parks and Recreation
• Strategic Plan 1996-2000 is hereby approved and adopted.
r
SEC`r;cON II. That the Director of Parks and Recreation is
directed to send a complete, true, and correct copy of this
ordinance, including the attached Denton Parks and Recreation
Strategic Plan 1996-2000, to appropriate officials of the Texas
Parks and Wildlife Department. -
• r 0
SECTION III, That this ordinance shall become effective
immediately upon its passage and approval.
. i r
PASSED AND APPRO'JRD .his the day of ,
19
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JACK MILLER, MAYOR
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f ATTESTi `
t JENNIFER WALTERS, CITY SECRETARY
BYr
s APPROVED AS TO LEGAL FORMr
HERBERT L. PROUTY, CITY ATTORNEY
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Agenda No
. Agenda Item Date
CITY OF DENTON, TEXAS MUNICIPAL BOLDING • DENTON, TEXAS 7620f • TELEPHONE (817) 566-8307
Office of the City Manager
MEMORANDUM
TO: Ted Benavides, City Manager
FROM: Rick Svehla, Deputy City Manager
DATE: January 9, 1997
SUBJECT: Briefing on Robertson Street: Options and Costs
In this memo we will try to review the following topics with Council: (1) TI..- options for the
drainage struchue; (2) The cost of each option; (3) The fending options; (4) keconunendations.
CUR-RENT STATUS
• Project approved in the C.I.P. as the Robertson Street Drainage/Downtown
Drainage Study.
Cost $260,000 ($200,000 Robertson Street - $60,000 Drainage Study)
• Consultant Hired
Binkley and Barfield $29,600, Fred Balster, Principal
PRELIMINARY DESIGN
Mr. Balster looked at two components: (1) piping water around and under the railroad overpass;
(2) piping the water under Bell Avenue and the railroad crossing. Three types of options were
look, I al. The first was an open channel, the second was a box culvert, and third was a crown
span. Each option has disadvantages. The open channel would eliminate Robertson Street and
the vehicular crossing of the railroad in the Robertson Street area. The box culvert would have
no impact on the vehicular traffi: or change the height capacity of the railroad underpass.
However, it would only carry -h-dt a third of the water of a hundred year storm. The crown
span design plus the existing pipes carry almost all of the water. However, it would restrict the
height capacity of the underpass to 10 112 feet.
The reason an option to cross the railroad and Bell was looked at was because of Utilities' desire
to lay a large water main along and under the Robertson Street overpass as well as Bell
'Dedicated ro Qua ity Scryies"
a
•
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Robertson Street Memo
January 9, 1997
Page 2
Averrie this year. Their options were either to bore under Bell Avenue or to open cut Be!)
Avenue. If Bell Avenue was open cut, Utilities can save somewhere in the range of $100,000.
If Bell Avenue is open cut, we think the ultimate drainage facility and the water line should be
built at the same time. If the Council chooses to open cut Bell Avenue, then arty of the three
scenarios could be built. Staff would recommend that the section under Bell Avenue be a crown
span. Crown spans are already fabricated and preformed and could be installed 6r quickest.
COSTS
The staff had Mr. Balstater estimate each of the options for building the Bell Avenue crossing
as well as railroad drainage improvements. The cost of the chmnrrel option is $285,000. The
cost of the box culvert is $350,000. The cost of the crown span section is estimated to be
$500,000. As mentioned previously, the bond issue provides $200,000 for the drainage
structure. However, there is also rn additional $100,000 of Good Samaritan funding that is
available since the developer and staff were able to make or propose improvements n^eded on
the Good Samaritan Project without using this money. In addition to that, the Utilities have
available approximately $200,000 that could be used to fund the drainage improvements. Pare
of that comes from the savings of not having to bore Bell Avenue and rest is from bond funds
that are available. Finally, in the sixth (unfunded) year of the existing C.I.P., there is an
additional $200,000 for channel improvements at Robertson, ie. the Bell Avenue crossing.
RECOMMENDATIONS
Tile staff reviewed all of this information and recommended the following to the Oversight
Comminee.
• That a drainage structure be built across Bell Avenue and the railroad as one
project.
• That the crown span section be used in conjunction with the existing pipes to
• carry almost all the water in a hundred year storm.
(Requiring the height capacity of the railroad overpass to reduced to 10 112 feet.)
0 That we use the $200,000 of available funding from the Robertson Street
Drainage Project plus $100,000 from the Good Samaritan Drainage Project and
a loan of approximately $200,000 from the Utility Department to fund the
project.
• Refund the $200,000 from the Utility Department with the $200,000 in the sixth
year of the C.I.P. (This would require some kind of funding agreement from the
General Fund to the Utility Funds that is approved by Council.)
1
a
♦
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Robertson Street Memo
January 9, 1991
Page 3
The Oversight Committee considered this recommendation at their November 19, 1996 meeting.
t They agreed with staff on the total crossing and using the crown span. However, the Oversight
Committee thought it was important to provide the Council with more flexibility on the
i' repayment and suggested that the loan be reimbursed from debt service to be determined by the
Council. The committee's thought was that bond funds, one Sime funding, or other options
w should be explored by Council in the future and Council should have the prerogative to decide
u% which is the most prudent.
r
CONCLUSION
Staff and the Oversight Committee are recommending the crown span to be designed and let for
4 bid in March or April of this year. We would recommend using the existing funding plus the
extra funding from the Good Samaritan Project as well as Utility money to build the structure.
Finally, the Council would continue to review its refunding options from all sources as time goes
a':' on.
If you or the Council has any further questions, I would be happy to try to answer them at your
convenience.
Rick Svehla
Deputy City Manager
RS:ct ;
AMM00964 ;
Attachments
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~.~1. 35~. l^i y~^ .~,..i...«.:_.ij:r'n.~~...~~..~........~......;a.::+.{.•~w°..~:`'i.L^~ i ~'.y~t'~'Tat r...ff....n~.lua
BbWey & Bald, Inc., ConsWttnq Engineers
12864 Hlllasat Road, Suft 222 Q Dallas Tb= 76930
(972) 786.211 l F=(972)76&2196
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October 29, 1996
y
Re: BBI Job # 66700
BBI File 119000
Robertson/Bell Culvert
;
Mr. Jerry Clark, P.E. ?
221 N. Elm
City Hall West
x Denton, Texas 76101
Dear Mr. Clark:
1 am enclosing a copy of the preliminary cost estimate for the RobertsomlBell
Culvert. The estimate includes the project cost for three (3) different options.
y,
If you havt an
or if we can
Y be of further assistance please Y questions callus
at (972) 788-2111.
Sincerely,
BINKLEY do BARFIELD, INC.
Consulting Engine
~C✓
Fred Balster, P.E.
a Engineer-Manager ;
FB/ds
Enc.
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Houston and Dallas +r
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ROBERTSONIBELL CULVERT
PRELIMINARY ESIiMATES
I~.
OPTION 1 -8'x6' CULVERT
t
ITEM QUANTI UNITS FPRICE TOTAL
REMOVE & REPLACE PAVEMENT 935 BY $25.00 3,375.00
RELOCATE 8" WATER MAIN 345 LF $40.00 $13,8J0.00
RELOCATE 10" SANITARY SEWER 75 LF $80.00 $6.000.00
MANHOLE 2 EA $2,500.00 $5,000.00
EXCAVATION 25W CY $3.00 $7,500.00
CONCRETE CULVERT 845 CY $350.00 $225,750.00
CONCRETE CHANNEL LINING 450 SY $35.00 $15,750.00
CONTINGENCY (15%) 1 LS $44,576.25 $44,57825
TOTAL $341,761.26
OPTION 2 - CROWN SPAN UNIT
ITEM QUANTITY UNITS PRICE TOTAL
REMOVE & REPLACE PAVEMENT 1 SY 25.00 $40,000.
RELOCATE 6" WATER MAIN 345 LF $40.00 $13,800.00
RELOCATE 10" SANITARY SEWER 75 LF $80.00 $8,000.00 t
MANHOLE 2 EA $2,500.00 $5,000.00
EXCAVATION 4800 CY $3.00 $13,800.00
CONCRETE CROWN SPAN 550 CY $350.00 $192,500.00
CONCRETE BRIDGE 80 CY $350.00 $21,000.00
CROWN SPAN FOOTING 200 CY $350.00 $70,000.00
INSTALLATION 260 LF $40.00 $10,400.00
CONCRETE CHANNEL LINING 1730 SY $35.00 $80.550.00
CONTINGENCY (15%) 1 LS $64,957.50 $84,957.50 ,
TOTAL 98,007.60 '
OPTION 3 - CONCRETE CHANNEL
z ITEM QUANTITY 7SY PRICE TOTAL
RELOCATE 8" WATER MAIN 5 18 .00
RELOCATE 10" SANITARY SEWER 75 $80.00 $8,000.00
MANHOLE 2 $2,500.00 $6.000.00
EXCAVATION 4600 $3.00 $13,800.00
CONCRETE CHANNEL LINING 1950 $35.00 $68,250.00
BRIDGE 3150 SF $45.00 $141,750.00
CONTINGENCY (15%) 1 LS $37,290.00 $37,290.00 •
Is
TOTAL 285,890.00
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DRAT
9996 OVERSIGHT COMMITTEE MINUTES
November 19, 1996, 11:30 a.m. j
The committee convened at 11:30 a.m. on Tuesday, November 19, 1996, in the Civil
Defense Room of City Hall. Lunch was served at the beginning of the meeting.
Present: Joe Mulroy, Roni Beasley, Margaret Smith, Brent Thornton, Jesse Coffey,
Jerry Clark„ Ed Hodney, Rick Svehla, Kathy DuBose, and Kathy Brooks.
A. MINUTES
1) Committee Meeting
Minutes were discussed, and no corrections were noted.
S. ITEMS FOR CONSIDERATION
11 11119196 Miscellaneous Drainage
Jim Christal bridge rebuild and funding solutions
Rick Svehla overvlewed the options.
2) 11119/96 Pecan Creek Drainage near Robertson Street
Review alternatives for drainage solution and receive
staff recommendation
Rick Svehla overviewed the options.
3) 11119196 Entrance Markers
Recoive a report and staff recommendation for
• contract of design and bid documents
Rick Svehla and Ed Hodney discussed the plans.
4) 11/19196 Other Projects '
Loop 288 R-O-W
• Rick Svehla discussed future plans, • •
5) 11119196 Economic Development
Rick Svehla lead the discussion on this topic.
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DRAFT
1996 Oversight Committee
Minutes for November 19, 1998
Page 2
6. ACTION ITEMS
1) 11/19/96 Misce(leneous Drainage (Jim Christat Bridge)
Staff recommendations were approved 5-0.
2) 11119196 Pecan Creek Drainage (Near Robertson Street)
Staff recommendations were approved 5-0 with the
stipulation that the funding now be reimbursed from
r future debt service as determined by the City
Council.
31 11/19195 Entrance Markers
Staff recommendations were approved 5-0.
Q 11/19/96 Other Projects (Loop 288 R-O-W)
No action was taken.
C. FUTURE MEETINOS
I 1 January 13, 1997 Changed from January 6.
2) March 31, 1997
3) June 30, 1997
4) September 29, 1997
D. OTHER BUSINESS
e Meeting was adjourned.
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