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HomeMy WebLinkAbout02-16-1999 0 u February i6,1999 Agenda Packet i j t ' u I r AGENDA AOl~llt CITY OF DENTON CITY COUNCIL 06 _ February 16, 1999 At►6;r determining that a quomni Is present and convening in an open meeting, the City Council will convene in a Closed Meeting of the City of Denton City Council on Tuesday, February 16, 1999 at 5:15 p.m. in the Council Work Session Room at City Hall, 215 E. McKinney, Denton, Texas, at which the following items w6' be considered; i I. Closed Meeting: A. Conference with Employees - Under TEX. GOVT, CODE Sec. 551.075. The Council may receive Information from employees during a staff conference or briefing, but may not deliberate during the conference. ANY FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A CLOSED MEETING OR ON INFORMATION RECEIVED IN A CONFERENCE WITH EMPLOYEES WILL ONLY BE TAKEN IN AN OPEN MEETING THAT IS HELD IN COMPLIANCE WITH TEX. GOV'T. CODE CH. 551. THE CITY COUNCIL RESERVES THE RIGI11T TO ADJOURN INTO A CLOSED MEETING OR EXECUTIVE SESSION AS AUTHORIZED BY TEX. GOVT. CODE SEC. 551.001, ET SEQ. (TEXAS OPEN MEETINGS ACT) ON ANY ITEM ON ITS OPEN MEETING AGENDA OR TO RECONVENE IN A CONTINIIA71ON OF THE CLOSED MEETING ON THE CLOSED MEETING ITEMS NOTED ABOVE, IN ACCORDANCE WITH THE TEXAS OPEN MEETINGS ACT, INCLUDING, WITHOUT LIMITATION, SECTIONS $S1,071-551.085 OF THE OPEN MEETINGS ACT. Regular Meeting of the City of Denton City Council on Tuesday, February 16, 1999 st 6:00 p.m. In the Council Chambers at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be considered: 1. Pledge of Allegiance A. U,S. Flag S. Texas Flag "Honor the Texas Flag - I pledge allegiance to thee, Texas, one and Indivisible." CITIZEN REPORTS 2. Report from Dessie Goodson regarding perjury, responsibility and the truth. CONSENT AGENDA Each of these items is recommended by the Staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the City Manager or his designee to implement each item In accordance with the Staff recommendations. t ~r \ The City Cot, cil has received background Information and has had an opportunity to raise { icstions regarding these items prior to consideration. Listed belr v. are bids and purchase orders to be approved for payment under the Consent Agenda detailed backup Information attached to the ordinances (Agenda Items 3.16). This 1i:ting is provided on the Consent Agenda to allow Council Members to discuss or withdraw an item p, for to approval of the Consent Agenda, If no items are pulled, Consent Agenda Items 3- i r c 9 f City of Denton City Coancil Agenda February 16, 1999 Page 2 16 below will be approved with one motion. If items are pulled for separate discussion, they will be considered as the first items under "Items for Individual Consideration'. 3. Consider adoption of an ordinance authorizing the execution of a change order #5 to a lease agreement for pc's, monitors and peripheral equipment between the City of Denton and IBM Corporation; providing for an increase in the quantity of items; addendum to the lease; and an Increase in the annual lease payment amount; based on equipment supplied by NTCS, Inc., a qualified Information Services Vendor (QISV) for the General Services Commission of the State of Texas; and providing an effective date. (Lease #2043 to IBM Corporation in the amount of $1,229,588.26 + Change Order #5 in The amount of $29,811.) 4. Consider adoption of an ordinance authorizing the execution of a change order #6 to a lease agreement for pc's, monitors and peripheral oqu'pment between the City of Denton and IBM Corporation; providing for an increase in the quantity of items and an Increase In the annual lease payment amount; based on equipment supplied by a Qualified Inrormation Services Vendor (QISV) for the General Services Commission of the Stale of Texas; and providing an effective date. (Lease #2045 to IBM Corporation in the amount of 51,239,399.16 + Change Order 46 in the amount of S2,303,16 t8,) 3. Consider adoption of an ordinance authorizing the execution of a change order #l to Ease a jcement for pc's, monitors and peripheral equipment between the City of Denton and IBM Corporation; providing for an extension of time and an Increase in the lease payments; and providing an effective date. (Lease to IBM Corporation in the amount of $2,453,922 + Change Order #1 in the amount of 558,392,) I 6. Consider adoption of an ordinance accepting competitive bids and awarding an annual contract for mowing services; providing for the expenditure of funds therefor; and providing an effective date, (Bid 02331-.Mnual Code Enforcement mowing contract to S.A.S. Contractors in the estimated annual expenditure of S23,000.) 7, Consider adoption of an ordinance approving a price agreement authorizing the expenditure of funds for the purchase of materials or equipment which are available from only one source in accordance with provisions of state law exempting such purchases from requirements of competitive bids; and providing an effective date. (Price Agreement #2342 to National Dracger, Inc. for self-contained breathing apparatus with an estimated expenditure of S180,000.) 8. Consider adoption of an ordinance approving the expenditure of funds for the purchase of hardware maintenance and software maintenance which are available from only one source in accordance with the provisions of state law exempting such purchases from requirements of competitive bids; and providing an effective date, (PO #92833-integrated Computer t~ r, Systems, Inc. (ICS) In the amount of $281,105.89.) 9. Considet adoption of an ordinance providing for the expenditure of funds for the third annual lease purchase payment for an IBM 9221.191 mainframe computer/processor as bid and awarded by the State of Texas General Services Commission; and providing for an effective dale. (PO 492720 to IBM Corporation in the amount of $102,771.10) tc, City of Denton City Council Agenda February 16, 1999 ° Page 3 i 10. Consider adoption of an ordinance awarding a contract for the purchase of materials, services or supplies necessary for the upgrade of Public Safety's wiring closets as awarded by the State of Texas General Services Commission through Qualified Information Services Vendor Catalogue (QISV); providing for the expenditure of funds therefor; and providing an effective date. (PO #92721 to NTCS, Inc. in the amount of $27,932,) 11. Consider adoption of an ordinance awarding a contract for the purchase of materials, supplies or services necessary for installation of an interagency Internet network as awarded buy the State of Texas General Services Commission through Qualified Information Services Vendor (Q1SV) Catalogue; providing for the expenditure of funds therefor; and providing an effvcOve date. (PO #92722 to NTCS, Inc, In the amount of 559,374.) 12, Consider adoption of an ordinance awarding a contract for the purchase of materials, supplies or services necessary for installation of a remote access server and software as awarded buy the state of Texas General Services Commission through Qualified Information Services Vendor (QISV) Catalogue; providing for the expenditure of funds therefor; and providing art effective data (PO #92725 to NTCS, Inc, in the amount of $29,141.) 13. Consider adoption of an ordinance accepting competitive bids and awarding a contract for the purchase of fleet vehicles; providing for the expenditure of funds therefor; and providing an effective date. (Bid #2310•A•Fleel vchicler rebid awarded as listed in the total amount of $129,317.60.) 14. Consider adoption of an ordinance awarding a contract for the pure rase of a type 36 single fiber splicer as awarded by the State of Texas General Services Commission; providing for the expenditure of funds therefor; and providing an effective date. (PO #92959 to FMS Technologies, Inc, in the amount of $27,100.) 15. Consider adoption of an ordinance authorizing the Mayor to execute an agreement between the City of Denton and Denton County for the impoundment and disposition of dogs and cats and the collection of fees pursuant to the provisions of said agreement; and providing for an effective data 16. Consider adoption of an ordinance authorizing the Mayor to execute an interlocal cooperation agreement between the City of Denton and the City of Lake Dallas for the impoundment and disposition of dogs and cats and the col' xtion of fees pursuant to the provisions of said agreement; and providing for an effective date, PU3LIC 11FARINGS 17. Hold a public hearing regarding the proposed annexation of a 52.49-acre tract located on the south side of Ryan Road, 1% feet east of Forestridge Road. (A•79) r r r w i i i City of Denton City Council Agenda February 16, 1999 Page 4 ITENIS FOR INDIVIDUAL CONSIDERATION 18. Consider adoption of an ordinance of the City of Denton, Texas, authorizing the City Manager to execute a professional services agreement with Iluitt-Zolla s, Inc. for architectural and engineering services pertaining to the design and construction of the City of Denton vehicle maintenance facility; authorizing the expenditure of funds therefore; and providing an effective date. 19. Consider adoption of an ordinance authorizing the Mayor to enter Into an interlocal cooperation agreement with Denton County approving the previous filing of a joint grant application with the State of Texas for a victim notification system; approving the expenditure of $4,625,00 in matching funds by the City for enhancement of the $108,788.00 grant funds; and providing an effective date, 20. Consider adoption of an ordinance of the city Council of the City of Denton, Texas authorizing the Mayor or City Manager to execute 'the attached service agreement between the City of Denton, Texas and Interactive Systems, LLC for equipment, software and support from previously budgeted grant and matching funds and providing for an effective date. 2l. Consider adoption of an ordinance authorizing the City Manager to execute an airport lease agreement between the City of Denton and Douglas C. Weyer to lease certain premises of the Municipal Airport for the purpose of constructing and maintaining office and hanger facilities thereon; and providing an effective date. 22. Consider adoption of an ordinance authorizing the City Manager to execute an airport lease agreement bctacen the City of Denton and Wayne Allen Construction Company, Inc. to lease certain premises of the Municipal Airport for the purpose of constructing and maintaining office and hangar facilities thereon; and providing an effective date. 23. Consider adoption of an ordinance ordering an election to be held in the City of Denton, Texas, on May 1, 1999, and if a runoff election Is required, on May 29, 1999, for the purpose of electing council members to Places 1, 2, 3 and 4 of the City Council of the City of Denton, Texas; designating voting places and appointing elation officials; providing for bilingual notice of the election; ordering that an electronic voting system be used; making additional provisions for the conduct thereof; providing an Open Meetings clause; and providing for an ciTcctive date. .4. Consider adoption of an ordinance ordering an election to be held on May 1, 1999 in t conjunction with the regular city council election for the purpose of submitting to the registered voters of Denton, Texas amendments to the Denton City Charter regarding sale i' and alienation of portions of public utilities; creating new utilities; qualifications of candidates for elections; procedures for holding elections; authorizing public utility franchise charges; setting procedure for adopting a budget; deleting certain portions of Article Vlil "Revenue and Taxation"; correcting references to applicable laws; removal of the Board of Adjustment, Public Utilities Board, and Parks and Recreation Board from the City Charter and expanding these boards to seven members; providing notice of claim procedures in compliance with State law; eliminating Planning Commission recommendations on sales and I i t t V u City of Denton City Council Agenda February 16, 1999 Page S purchases of property and on utility capital Improvements; providing that the Charter shall be gender neutral; designating the place of holding such an election; naming the officers thereof; prescribing the form of ballot; providing for notice; providing for publication of notice of this election; providing a severabi!ity clause; providi ig an open meetings clause; and providing an effective dal^.. 25. Consider adoption of an ordinance of the City of Denton, Texas suspendirs the proposed rate change set forth In the Statement of Inttnt and Application filed on January 15, 1999 by Texas Utilities Electric Company for time-of-use rate options pertalning to the sale of electric service tt. '.is residential, commercial, and Industrial customers in the City of Denton, Texas, for ninety days beyond the intended effective date; adopting declarations and findings In the preamble; providing the reasons therefor, providing for a severability clause; and providing for an effective dale, 26. Consider approval of a resolution accepting the resignation of Bob Coplen and appointing Howard Martin as the City's representative to serve as a member of the Board of Directors of the Upper Trinity Regional Water District; and providing an effective date. 27. Miscellaneous mailers from the City Manager, 28. New Business This item provides a section for Council Members to suggest items for future agendas. 29. Possible continuation of Closed Meeting under Sections $51.071-551.085 of the Texas Open Meetings Act. 30. Official Action on Closed Meeting items held under Section 551.071-351.085 of the Texas Open Meetings Act, Following the ~ompict£on of the Regular Meeting, the Council will convene Into a Work Session 1 to consider the following! I. Receive a report, hold a discussion and give staff direction regarding Lone Star Gas Company's request to Increase rates in the City of Denton service area. I CERTIFICATE I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the _ day of , 199) at o'clock (a,m) (P.m.) CITY SECRETARY c E u City of Denson City Cound Agenda February 16, 1999, Page 6 NOTE; THE CITY OF DENTON CITY COUNCIL CHAM13ERS IS ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SION LANGUAGE INTERPRETERS TOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 349.8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1.800- REI.AY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY'S OFFICE. I { ~ I A 1 J 1 I Ao4atar, Ran 9 AGENDA INFORMATION SHEET OMt1 a AGENDA DATEi February 16, 1999 Questions concerning this acquisition may be directed DEPARTNIENTt Finance - Purchasing to Alex Pettit 349.8593 ACM: Kathy DuBose, 349.8228 SIIBdE(-'Ft AN ORDINANCE AUTHORIZING THE EXECUTION OF A CHANGE ORDER 05 TO A LEASE AGREEMENT FOR PC'S, MONITORS AND PERIPHERAL EQUIPMENT BETWEEN THE CITY OF DEN70N AND IBM CORPORATION; PROVIDING FOR AN INCREASE IN TIIE QUANTITY OF ITEMS; ADDENDUM TO THE LEASE; AND AN I INCREASE IN THE ANNUAL LEASE PAYMENT AMOUNT; BASED ON EQUIPMENT j SUPPLIED BY NICS, INC., A QUALIFIED INFORMATION SERVICES VENDOR (QISV) FOR 711E GENERAL SERVICES COMMISSION OF THE STATE OF TEXAS; AND PROVIDING AN EFFECTIVE DATE (LEASE #2043 TO IBM CORPORATION IN THE AMOUNT OF S!,229,588.26 + CIIANOE ORDER 45 IN 711E AMOUNT OF $29,811). BACKGROUND: On April 15, 1997, the City Coursil approved a master lease with IBM Corporation for the equipment necessary to Implement phase N1 of the Long Term Information Services Plan, This lca..e is a 36-month Seise agrcemert for equipment supplied by NICS, Inc„ a state of Texas General Services Commission Qualified Infotmation Services Vendor (QISV), Originally, we acquired 358 PC's, monitors, and related peripheral equipment at a cost of $897,269. Change Order kl was approved by Council App:I 7, 1998 adding 69 PC's, monitors and peripherals in the amount of $212,517,26 and included Lease Supplements 41, 2,3 & 4. r Change Order 02, Lease Supplement 03 was approved September 15, 1998 adding 8 additional PC's and monitors In the total amount of $20,469. Change Order q3, Lcaae Supplement 46 was approved November 17, 1998 adding 3 Laptop PC's with extended warranties and includes a laptop for the Utilities Department, one for Administrative Services, one for Public Safety, one to Information Smices and one to sere as a loaner. Change Order K Lease Supplenten; k7 was approved December 8, 1998 adding 30 power system workstations and monitors with extended warranties. Those workstations were assigned to those users that had determined the earlier hardware had become a bit week in supporting their new and changing requirements. Primarily, members of the Engineering staff for Ocneral Government and Utility were the recipients.1he total change order amount was $18,346 per year with a three-year total of 583,038. Change Cider 05, Lease Supplement 08 will add 10 Pentium 11 32 MB notebooks with extended warranty. Some will replace existing old and failing hardware, some will go to new wars. These units are raster, have more memory and larger hard drives than existing notebooks. The first annual payment for the additional lease revision on Change Order k5 totals $9,937. The 36-month total. including finance charges, Is $29,911. The additional requirements are due i t- primarily to increased application of the high tech electronic communication system and demands. from the traveling user. AGENDA INFORMATION SHEET FEBRUARY 16,1999 PAGE 2 OF 3 BACKGROUND (CONTINU01to The equipment pricing is from NTCS, Inc., from State of Texas General Services Commission pricing as previously moilioned, NTCS, Inc. will sell the equipment to IBM Corporation and they, in lum, will lease the equipmcttt to the City of Denton. RF. OMM f NDATIO\t We recommend Change Order 03 be approved in the amount of 59,937 per year for a three-year total of $29,811. FSTISIATFD SCHEDULE OF PROJECTI This equipment is currently in stock end available rot two or three-day delivery with completed installation in 10.14 days. PRIOR ACFION/RBVIEW fCoaa IL. Boards. ComMIIssleasL On March 6, 1997 the Information Services Advisory Board considered and approved a three- 4 year master lease agreement with IBM Corporation for PC's, monitors, notebooks and docking stations to implement the City of Denton's Long Range Technology Plan. The Public Utility Board had., pproved the proposal at a previous meeting. P City Council approved the mast ase on April 15, 1997 in the 36-month amount of $897,268 r a City Council approved 0,ange Order Rl on April 7,1998 in the amount of $212,517.26 s City Council approved Change Order 02 on September 15, 1998 In the amount of $20,469 s City Council approved Change Order 03 on November 17, 1998 in the amount of $14,276 a City Council approved Change Order p4 on December 8, :998 in the amount of $83,038 V FISCAL INFORM& Funding for the increased annual payment is available in the Tech Plan budget account (468.1344• COMP-9847.9103). lit CONTRACT CIIAN E ORDER IN ORMATIONt This Change Order 05 Is an add-on to the master lease. The additional equipment includes 10 notebooks with extended warrentiro. The agreement Is for 36-months divided into three annual r payments of $9,937 totaling $29,811. 2 c I u ~I i I AGENDA INFORMATION SHEET FEBRUARY 16,1999 PAGE 3 OF 3 Respectfully submitted: Name Torn Shaw, C.P.M., 349.7100 Tide Purchasing Agent Attachment M1: Equipment Quotation ftom NTCS, Inc Attachment N2; Q1SV Certification Attachment 03: Purchase Order 92723 to NTCS, Inc, Attachment q4: Tenn Least Supplement • IBM 1171 AOMA w Q I 3 I i h Li i i Denton Oft* Fort Worth Ofeoe ATTACHMENT I1 ' 38011-35 North, sane 120 930 W. et OuNe 301 Denton, Texas xae 76207 Fort Worth, Taxes 7510 6102 Proposal (940) 367-0122 (817) 3361300 •r~ Metro (972) 434-2635 Metro (9f2) 219.2692 0 Fat (040) 383.1382 Fax (617}1361362 I QUOb:10083 MR: 0119 611 6 6 6 NTCS Inc, Sea as on the W at www.ntca-inc.eom VO&F k CIUM: JlmAuery Phone: Wk 040.349.7202 CRY of Denton - information System Fu 040.3408833 Ce0 601 E Hickory Denton TX 70206 Aeaaurrl Troy Tuomey Manager: 040.3874122 a 741 Part Number Daaoripdon Gty Price Wended 1) Jf6f"t Armada NO 1700 W33,321018, 3,208 HOD 10 2,34400• 23,44000 I 2) J14660421 32MB Upgrade SORAM 10 111.00 1,110,00 f 3) 202013-821 Netehlpent 101100Tx PC GM 7 116.00 803,00 4) J1623WI Convertlence Base • Ethemal 4 636.00 1,340.00 6) COt4Cf Slack Carrying Case for Armada No'ebook 10 78.00 760.00 6) PAf•AMM4J6 3-Year Extended Warranty 10 96.00 980,00 [Goontpurchaso. order Subtotal 26,42500 TOTAL $28,428.00 i LEASE 8 1 i ti I I i I f G u !t :ii{!r I •I t1' I• •1 ATTACHKENT 12 i 4 1 :iii 36011-31 NOtth. Julie 121 00MIGM, ferias 1120? f 10.Sq.0122 sAl120 P12.134.263s MX 910.313.13112 October 7, 1998 Tom Shaw City of Denton • PurchuIng 901 B Toxu Denton, TX 76201 Dear.W. Show: Per our discussion, I am striding you this letter to inform you that the computer systems on the arched proposal have been submitted to our State of Texas Qu&Med j Information SaMees Vendor (QIM Catalog. If you need Roy other information, please do not hesitate to call. Sincerely, pAIUY I Davidlohnson, NTCS, Inc. Cc: Tom Shaw, Purchasing Bobble Ca4le, IS Y !=u~l! w.f014i11kee! r Pod Worth foxes 11105 Ia.55s,11so FAX 81 ?.173.1150 S j y i c c. I i. PURCHASE ORDER NO-. 92123 THIS IS A invoices. t nvdomull appear se all COIFIRMINO ORIIER av taps. IIF MARKED) c1ns, boxes, pacMinq tops ps and bins. 00 NOT DUPLICATE Avg No. Bid No 2045 OAS: 01 21 99 Papa W. 01 Y PURCHASINO DIVISION 19001 9 TTEEXXAS s~Nf /~DEN`OR TEXAS 76201-4354 ti 9401349-7100 DA'W METRO 8171267-0042 FAX 9401349-1302 VENDOR tSN CORPORATION NAME! HLTH/B/NFG/INS OELIVERY CENTRAL RECEIVING 811 ADDRESS 1609 L8J FREEWAY ADDRESS INFORMATION 89RVICES DALLAS TX 71.234 901 8 TEXAS ST DEAN BELVIS DENTON, TX 76201 VENDOR NO. 11149000 DELIVERY allOTEO 04 01 99 FOB DESTINATION BUYER TS TERMS 001 3.000 EA VENDOR CAT. 1 N / A MFG NAME 856.000 2,568.00 , CITY 1 9100 ARMADA NO 1100 6/233, 32NB, 3.2 09 HDDI 32MB UPGRADE $DRAM 002 7.000 EA VENDOR CAT. 1 M / A OPO NAME 896.000 6,279400 CITY 1 9100 ARMADA NO 1700 6/2331 321118, 3.208 HOD$ 32M8 UPGRADE 8DRAM71 a NETELLIOENT 10/100 TX PC CAND 003 1.000 EA VENDOR CAT. 1 A / A MFO NAME 1,097.000 11097,00 CITY 1 9100 VENDOR SOURCED PRODUCTS/eVCS (COMVSMIENCE BASS-ETHERMETI CARRYING CASSI AND 3 YR EXTENDED WARRANTY) CHAMOE ORDCR 15 LEASE 18 P OE TOTAL 1 9,937.00 OR NO TOTAL 1 9,937600 { 160 0/4 0019P 98/1 9107 91RA110K 1. Tstmt - Net 30 11.,..1 .a0•,., ,,.,~.+I I Lend en 1n.1 motiu with t 1. 1 I"%hKt40I- 101 tlatlwNhen Me Nd sea., 0*016116 p,.e»t1 . KN16r11UOA to INAcctlit / dyld,le Sh 1Y~I1 I No crM ktA IN VAN t,ltt 111 AA N tK 4 115 1. mi.wir trr 11. m 11tt iJld Mil.luolrpl (lirlf6fit... . ` Oumm~, iK 19lOIg9I ) r a litPnpued 01120" TERM LEASE SUPPLEMENT tale 1 of / uslomer Nd : 2273831 M" ant Munber. 600622101 Y I usfemer Name and Address MatdNO N Location PurcMa ASnemeM Re},: p2661ET NN TON ITV OF OAS ST CITY OF DENTON O loealloll VQl y )I B 70X09 91 DAN CIO INTO" Locatlon Addreal EN10N 001.9 TEXAS ST , TX 762014354 DALLAS • CSO Term Loses Marta A/reematt No.: Q26079T DENTON , iz 11201 1351 1605 L9J FREEWAY Atio AtlectatN llgplemeM Na: DALLAS , Too Summary 2uppe1we l No: Amendment Na.: Wormer Refirence.. Addaldum Nu.: a Quote Clow Ne: 00111310601 la Nine/ eW Anarced "1"neT Manl OreN I'I Uml hreA111 No Sara 1neNlbd Typ Type Modrl6nlun a 6nN ly purcN Mainl III price/ geh IyU11mNN ,kpe No Cvn me, No aisle DecenplVen We No Ne ()go" Opian Inclue Term Auneunl Fmenew film CanmeenmMl InY sl MM Agleam DIh Rah 101 2273634/ TX COMN•TAK 0 FM 38 2,455.00 STEP 02100 5234556 233MHZ PENTIUM II 22MB N 102 22736341 TX COMN•TAK 0 FM 36 2,4! i.00 STEP 02/01 $234556 233MH2 PENTIUM II 32MB N W 22736341 TX COMN•TAK 0 FM 36 2,455.00 STEP 02100 5234556 233MH2 PEN7IUM II 32MB N J 1 ppL V Name tuppfiar cuet"M No Fheal YIN pen DIN IY leevnty Depboo Taal AInoVM N} InIMm lee Itp pml t sM penes CS INC 1e1ro11 IL1onINDsy1 f~naneN Nell Atlachmal la IIONI VIN ARRIM! INN nPalo) et Applud Aml DNIII/ 07101 AeN tanmaneemanl DNe 7.365 00 NO So* p42e ! la e.p4nNlonl, ddmwenf led adddenl Nrme TNN Al tra th1 Pill F,nanud loll papal Anschmenl for Aenl OMne -A T01111 LtAtl RA711 TO It VALID, THII eeppLtIll MUST 01 MONIO AND RECCIVID BY Lta10N 1Yi 13121101. 21,125.00 l IE TERM LEASE MASTER AORIEMIAT REFERENCED ABM THIS SUPPLEMENT AND ANY APPLICAIU ATtACHM11111 ON AODINDA M! THI COM►L/TI AND 1)(01.1 t ITATEM/NI OF ENI 0EE11111f. THESE DOCUMENT! SUPERIEOI ANY PAHM bZ6 OR tell11TiEN COMMUNICATION! IITWEIN TNI PART11111 IY lI0NIN0 PLOW, IOTN PARTIES A411111 TO THE TEAM/ 0100111WID r TH1I IUPPLEMENL IF AMID TO OVLESSEE AND LESSEE'S SUPPLIER LISIEI AUTNORIEIS 1.16904 TO CNAN01 ENE AMOUNT FINANCIO AND ?NO RESULTING AM. LJfSll FURTHER AU. IORITES LESSOR 70 INIERf MACHINE /1RIAL OPINIONS OR tHIS SUPPLEMENT AS TNEY I1COM1 AVAILMLI, WITNOW FIIRTHIR AUT*ml2A?NM FROM 1,11111, 01lIRV OF AN INICUTIO M OF ANY OF THE6E DOCUMENTS BY FACSIMILE ON OTNIR RILIAILI MEANS /HALL 11 MMID TO 61 AS IFFECTNI FOR ALL PUNPOSI/ AS DILIVMRY OF A MANUALLY IMAIIIIO COPY, , IV WHEN RELIAM MEAN! (FDA EXXAAMPLE PHOfOCOP V IMAGE 04 FACSIMILE) WALL IN ALL RESPECT$ 61 ACO NIDERED THAI 10 AN OORIGNAL W INDDM~AT1 6NEAMI I ?ION FFOOLL&M6~ 'I'ACHMENT! /NALL APPLY OAND Of INCORPORATED iv NEfERENCE; cepled Dy: IMfial DeIpN IM Credit Corporation CITY OF DENTON ID Iiouesl an r or a leeea . IBM malretarem" aoraemeM 04 1 -e( r Br OM Leased name ! I I n I f;~u/[/l'Yts o~lrl n ~Y~~" 1137110 'IfM nni v ee III~III~ ~Il ~~lll l~lil ~f~~l ~~fl l~~l}~~~~I ~~I,I IIII I~~I c' 4. une Frepmrea amour TERM LEASE SUPPLEMENT CONTINUATMDN INIIT 011100r0 no: 2273M pr,Ie! of i TY uslww no" ww A/tep ITY OF DEN TON Loud" N 1 ~ Jim MrN11em Ml: 041614/' T CITY OFDENTON Ycm 01 I ENTON IMCIOLOeatleAAMIq 6 TEXAS IT 90181 TEKAS IT IB DALLAS . M CIO TK }I9014SS4 DENTON TX 1I20143" INS LIJ FREEWAY Term L"ft'111 Ali i oily Mel Q9N11T DALLAS , TX AIeldlfed swoomeem mu:: Sia" AWANWAN We.: u11lomer bMrenee: ANMIi10A NN.: Lxeli*V LAIN x rinmNd IMm 41wh loner Ne.{ @0181890999 UN fella Inrlel1114 T 4oerl/rww f Mrlnl Oreer No Cu'" Na lisle Mrerlptia 4U No ~M I7 60164 F"reN. 4Nn1. ~ W'uFFv yeM Rw 4h"mN XM 2273631/ TX COMWTAK OWron lnelue Tarn Mlwmrneneee IJI0110 ReM Atow"Dole RA $234558 233MHZ PENTIUM II 32M8 N 0 FM 36 21570.00 BTEP 0" 105 22736341 TX COMN•TAK 0 FM 36 2,570,00 5234556 233MHZ PENTIUM N 32MB N STEP 02199 106 22736341 TX COMN-TAK 0 FM 36 2,570.00 5234558 233MH' PENTIUM 1132MB N STEP 02119 107 22736341 TX COMN•TAK 0 FM 30 2,570,00 0e $234556 233MHZ PEiiTr'. 'i II 32MB N STEP 02169 108 22736341 TX COMN•TAK 0 FM 36 2,57000 5234556 233MHZ PENTIUM II 32MB N STEP 02199 00 22736341 TX COMN•TAK 0 fM 38 2,570,00 $234556 233MHZ PENTIUM 1132MO N STEP 02/00 110 22736341 TX COMN•TAK 0 FM 38 257000 5234S58 233MHZ PENTIUM II 32MB N 879P 02100 III 2273634/ TX 0904401 T' NA 36 3,070.00 $234558 VENDOR SOURCED PRODUCTS/SVC9 STEP 0216100 6,6T C Total ~naN1 Ar Ire IMF F FeNMM ►enN pldl nWel Re1nl De Mlir 21060 00 MONTH LY IN ARREARS A 1111111 LIAII AATIe TO It VALID, TNII 11UPPLIMINT MUS? II 1461010 AND RIDIIYII IY 11110A IY4 WPM. 111x1 M Nrlll r TERM LEASE SUPPLEMENT ate proparad Ot 20 0a CONTINUATION SHEET OW 3 of e uslamer No.: 22x30.11 Sapwemnat tidier. D006=7707 parahaa Aareemtnt Rel.: Q2MIOr' I uslomer Nome a:d Address Installed at Leaaan ISM COO Leeaeon YQ4 iTV OF DENTON CITY OF DEN TON IBM COO Loaaden Aadrou 11.8 TFXAS ST 001.8 TEXAS IT CALL AS • CSO Torm Lum Mattes ApsemeM No.: Q2MIO? ' ENtON , TX ?6201 43S4 DEKTON , TX 7120143U 1605 L81 FREEWAY Atteatated Suplemed Net: DALLAS , Tx eum wy aupplenwnl No: AmenAnom Nea.I ntamer Relerenae. Addendw Nei : Quote Eerier Ne.: Q97N366606 Flan! OrMr ' a fe N domy Na trya LlodrlRaHurl Nfa No No f>.ItntliM , 173634 COMk TAK 233MHZ PENTIUM II 32MB NOTES 173634 COMN-TAK 233101IIZ PENTIUM 1132MO NOTED 173634 COMN-TAK 233MHZ PENTIUM fl 32MB NOTES 'he rollowlnp Slep Payment Information applies to each of the above 3 unl s. 1 For payment t to 1 the rile la 5346,74 and the monthly rent is $65800. For payment 2 to 12 the rate Is {0.00 and the monthly rent is $0.00. For payment 13 to 13 the rile is 346.74 and the monthly rent Is $856.00. For payment 14 to 24 the rate Is 00 and the monthly rent Is $0 00. ~a For payment 25 to 25 the rate Is 314.74 and the monthly rant Is $896.00. For payment 26 to 35 the rate Is 0,00 and the monthty rent Is $0.00. 173834 COMN•TAK 233MHZ PENTIUM tl 32MB NOTES 173634 COMN-TAK 233MHZ PENTIUM 1132MB NOTES 173834 COMN-TAK 233MHZ PENTIUM II 32MB NOTED 03634 COMN-TAK 233MHZ PENTIUM 1132MB NOTED 03634 COMN-TAK 233MHZ PENTIUM If 32MB NOTED 173634 COMN-TAK 233MHZ PENTIUM II 32MB NOTED 113634 COMN-TAK 233MHZ PENTIUM 1132MB NOTED he Following Step Payment Information applies to each of the above 7 units. ror payment 1 to 1 the rate is $348.74 and the monthly rent Is $696.00. For payment 2 to 12 the rate Is $000 and the monthly rent Is $0.00. For payment 13 to 13 the rate Is $31814 and the monthly rent is $89800. For payment 14 to 24 the role is $0.00 and the monthly rent Is $000, For payment 2S to 25 the rate Is $34874 and the monthly rent Is $698.00 For payment 28 to 38 the rate Is 10.00 and the monthly rent Is $0.00. 13634 9994.001 001 VENDOR SOURCED PRODUCTS/SVGS he following Step Payment Inrormatlon applies to the above unit, For payment 110 1 the rate Is $357.36 and the monthly rent Is $1091.10. For payment 2 to 12 the rata Is $0.00 and the monthly rent Is $0.00. For payment 13 1o 13 the rate Is 1357.36 and the monthly rent Is $1007.00. For payment 14 to 24 the rate is $0.00 end the monthly rent Is 80.00. For payment 251o 25 the rate Is $397.38 and the monthly rant Is $1097.00. For payment 20 to 36 the rote Is 10 .00 and the monthly rent Is $0.00, t G u 4 'le TERM LEASE SUPPLEMENT Pre"rod 01i" CONTO"I" SWT IaN eT 1 udaiw No.: 12?" M911ea;e;e Nualler 000111105 hestaw A«~«iwrt ME; Q1N11►, uamw 11mm eM Addrr MMIMM IT 1TY OF DEN TON CITY OF dN 16M on Lus" AM~a 01.6 TEXAS IT 0011 TIXA1 IT DALLAS • CSO Tena y~ ENTON TX 7 0201 4 384 DENTON , TX?W14W4 11 01 Lai faiMMY ~j 1„ KA 1W DALLAS , T% f w0 - w - dN~~e~,, j m1e~r a.hrane Aston" Nw e: *IWO War %.1 Q0111110100 Kw oro« 0 lo wit~ No 1y" NINN/H6ur4 Mrs Ne_ Ned D~unMkn . upplement Totals he following Includes totals for all unite on the supplement. For payment 1 to 1 the total monthly rent Is $9031.00. For psyman12 to 12 the total monthly rent to $o 00. For payment 13 to 13 the total monthly rent to $0031.00, For payment 14 to 24 the total monthly rent is SOX For payment 25 to 25 the total monthly rent Is $^,x31.00. , 1 o I J u l 1 i i t; I J 1 i 5 ( 7 i d TERM LEASE SUPPLEMENT Supp, No.: D00112"Oll Additional Terms and Conditions >t 10N COD!f Lessee represents ih It Lessee qualities Ss 4 State or poldicel subdivision Off State far pufmOl a Lease with lalr market value enor of-lease options and Lessor it owner for lax purposes of Section 1034; of the Code. Any misrepresentation of lessee's status under Section 10'LJ Is B+ lease with lair market value end.oldessa options an event of 66laug under the Agreement Lessee shall comply with 111 Information reporting to. 0 Lease with lair rnarset value end-of-lease options for tax exempt Lessees giam.,,ents of Code Section 140(a) and Treasury Regulations Thereunder. Lessee shall hie the B' tease wild prestaled end-ofdeats options appropriate lntemal Revenue Service (1041 Form WM-0 or 80344C. Lean shall pay Lessor, G' lease with one dollar (111 end-oRlease purchase option and tax exempt interest lot on dernand, a sum to to detnmined byY Lessor, that will return to Lessor the economic results tax exempt Lessees Lessor would otherwise have received ir. BS Lease with one dollar 161) End at lease purchase option 1. Lessee does not Ale the aDovs IRS form on a timely basis: at L lease for used equipment 2. IRS rotes Lessee does not qualify under section 1031x1 of The Code LG lease lot used equipment V lax exempt leasees S F AUTHORITY f0lION FINANCING STATEMENTS inancing of IBM One-Tima Charges S' F,nancmg of IBM OnaTime Charges with lax exempt interest for tax exempt Lessees Lessee authorizes lessor or M egard is attorney in fod for the grouted purpose of executing in T Financing of other one-time charges Losses 'I name And filing Sny Urtlorm Commercial Code AMnclna Statements Of Similar docu• T' Finandng of other one dime Charges with tax exempt interest for tax exempt Lesseae ments. Such authorization Small net tOrdlituta A general power of attorney from LoassNa,, anon t4 LAM CODES esrrovny contlrued, end shall not bill offedrve for any purpose bthef than to Oesdute Mill Alin" CO Coterminous Lease • Tne Term for this Equpmenl shalt explF6 at The esme time relating to the Equipment lined an this Supplaement. Hawsver Lessor long not prepare, execute as the term for an associated horn of Equipment. or hit hnancinq statements err Similar documents fair Option S, b, 0' or LG. URCH. OPTION (PURCHASE OPTON CODES END-0F-LEASE ONLY) WARRANTY CHICUUMER t FM Fair market sales value at endonlease NA NOT Applicable EXCEPT FOR LESSOR'S WAItOJM OF QUIET INaOYMINT, LENOR MAN16 NO WARRAMTV, CL Contact IBM Credit for purchase price 11 Purchase Prue Is one dollar 111.001 EXPRISS OR fMPIIED, At TO ANY MATTER WHAT$OIYtl4 INCLMIND $UT NOT LIMITIO EO number Proffered purchase percent • Purtnass price Will be me Un8 Purchase Price THE CAPAEIUTY OF THE EQUIPMENT OR PROORAMMINO 0 CORRECTLY ►ROCl11, PROWO~ Times This percent. ANDIOR RICTI&I DATI DATA WITHIN AND IETWIIN THIS WIN AND HIT CENTURIES, AND THE G' Purchase option Codes are Specified In Customer Sunetin'0 Prime Purtriese IMPLIED WARRANTIll OF MIRCHANTAIIIJTV AND flfall II PON A PARTICULAR PURPOSE. option Codes' (2125-41131 which is Avadabie on request. LEAIE AOREIMINT AMINOMENT. Tne togowinp terms and edndiudna only apply to term lease iTTEREST RATE. Tne Interest Rate, it stated, is the Annual Percentage Rate (APR) which wig Mater Agreemenfa aired prior to January 1661, aver be exceeded Por Ihl transaction, S TERM :Aft PROTECTION The Axles slated on the SUPPIement lie not luti la Change Provided Ina the initial form at the Luse or FIAlncing tranaatit i shall begin On tM MM Commarl0ament upplemenl i4 signed and returned to lessor by The dale Indicated on the face of Tne Supplement Dote and shall expda at 04 and of the numbY of months under 'Term' In Me Supplement, nd 1•1 applicable) The Equipment o4 he or a Signed carbAate of acceptance ('COA') is IS- S OPTIONAL !X711111011 eived by The end of the moolh oT the Estimated Commencemenl Oate shied on Ina Supp:ement. For purpOtes N me Ophonef ExtelUlan paragraph M the Agreemant. me Rent shall os Ca1Cu• 1 AST! EXTENSIONf Sated Is Me Sum dl Ihs leaa4 plymentS Ova( the Imhal term divided by the Ii Term Of the or Equipment dr ignaled AS 'Base Exlonsion', this Supplement supersedel IM prior Lasso for Lease, but For Ol B, B 4 or L not teas than fair hlsnal rental value. is Equipment and lncorporales The Terms of One Term Lease Master Agreement thectivs for this x TERMS FOR us60 EQUIPMINT ,upplemenl, which forme may differ from moles governing Me superseded Lease. This Equipment is provided wlTho rt any warranty by Lessor, In accordance VAIA Paragraph 1. iUppLEMENy OPTIONS, when indicated on the face at The Supplement, the following terms and His sub)ett to prior dispo ibon al any Time prior to Laser's signature all The Supplement. ond,tioos shall apply to Itansacbcns indicated in INS Supplement. ill rill Commencement Oats wig be the earlier at Installstion err 11 days TRY Release Dole. ' INTERIM RENT Leases payment of S manna Rent of Tiquldatod damages IS re red 11 Lessee 90CNS ill .y Norwimsland,ng Paragraphs $3, 13 and 16 01 the Agreement, sae Pont CommancemanE Date Commitment td Leese shot Lessor's Supplement acceptance but before the Equipment If "Ill. Shall be the Aral day of the first full Payment Period following the data that would otherwise Bred and accepted by Lessee Sala expiration notice Mail as 11 esOn 81 predicable If the constiWtO the 'Rent Commencement Date' under Paragraph 13. lasses VII pay interim Rant term it 3 months or leas. If ItirpmenT Is ummocreAes, manufactured and assembled by or for from the date that would 01horwia conshiula the 'Rent Commencement Date under Part IBM and IBM Instant and main Mne Ind Equlpnaol, Losses MAY aYna the L4aor's quality graph 19 to the Rent Commencement Dale. Such Interim Rent shall be pr Wood eased On IM Satnladion querartes within 60 data of Ins Nela►es Oale, AT lessor's OphOrl, th8 EeTuiphi payment Penod, that is 10 days IoM monthly, 00 days lot quarterly, 147 days for sedx-annually verb other be lpiaced with fqulvaleM Equipment or returned to 1.4161k, And the Lease tarn- or 36S do YS for annually metal with any Part p8ymanto made 10 Lessor afunded. a PAYMENT IN ADVANCI a TERMS FOR NON'IIM EOWPMINT AND FOR IQUIPMINT NOT IDURCEO FROM TIM Rent w d be due on the trot day of each payment PdriOd Ind IMIg I for the mv0ice 101' the Notwithstanding smylninY 10 ON contrary in the Agreement, for PWPesf of INS SupptemaM, first FSvr.cnt Period) will be invoiced one month before dl due date. The invoice for tiny initial Lessee's Supplier Mall M the party with whom Losses has Odnttaded 10 Purcnese Idl partial Feymenl Period and The first full Payment Period will be Issued on the first day of Nor moot, Ilcana program ThalYtall of acquire lefvlcea kesfd,or AnaAad AY/amt AAy Octur- Anl A,d Payment Period following the date of inelalta110n, fences of `or Effective Dote for AOMtiOnaf Litara' In IM Agreement its deleted, Any a PAYMENt IN ARREARS reference to 'Estimated Shipment Date' shag mean 'Estimated COmmencemert Data'. The ii wig be invoiced in advance as Of one Ant day of each Payment period and will be due on Renl Commencement Dale shaft be IM ale Lessee designates on Me COS. Any termilt ant 14 ayy I011owmg The loll day or sae Payment Period. Candidate AppliGde 10 Option I Shelf also apply to Options Ii f and L. Lessee Snell return I sit URITY DIPOSII the•Equipri in good COndildit and working order, want And leaf exclgqad and clualiAed la As a Cond,tion 10 lessee entering info The Iftnsachons Indicated in me Supplement, lases the lhanufaduror7 approved mainlenana Sehili the" Lessee Ned TO Igor Of IAOddy IM has gr Sneed lessor a aocur,ty deposit m the '410unl 01141elled on Me face of inns Suppemenl, Equipmeell, any lassor•owned Parls Ihal Leases removes shall remain lessor's properly and to tecvre Lessee's payment obligation$ horoundet. Leasor may apply Any poban of Ilia leased q not permitted To 1116k4 Bich parts Swims W ale, Nanlfer, excfisnga or affair socunty adpusil aga,nsl any payment dotaug and shall hold the stoutly deposit Until LL'sSCO'I dispos1l10n With" Lessor's Ptldr WrIllen Consort. It Lessor Consent$ to it disTWllhon of tha onugal,ans under the AQnocu,e,A Ord sahsl,ud in lull. IcintVCfl Pais, Ilia (eitiHation IM10 Old Will pYIS lessor owns w supiAiea, Or AAA6 SigY,11011 TAX tXIMP1 p1ry111RLMEN 15 Per 00101111 G', S' and T'1 by it smdrn a ltmhrl by I i1 C V , I.RN'Credit Corporation North Cassia Drip Acunk, XT 10504 (9I4) 765-1900 VW.1tnuuc=. nx.OOtl ADDEi1DOM TO TRI N LUn SQppygXW STATE AND LOCAL GOpMOM Enterprise No. 2466100 Term Lease Master Agreement No. 070 9 7 Cnsto■er No. 2275634 Snpplwnt 110.AD M e7770 Lessor and CI?T Or DENTON (Lessee) agree that for the purposes of the referenced Supplement only, the Term Leese Masher Agreement (State mad Local Covermsent) bstwaa the parties L hereby modified as followaa Paragraph entitled "casualty Iesureacel Less or m . Of the paragraph add the following;e at the wad "Notwithstanding the above, if amp item of shade, destroyed or 1rreper4bl? damaged ("Camual~ e" is lost, eat Promptly Inform Lessor. If the Casualty Loma IS a result of a m act of God and the loss is total or mrepaitmble, Lesser will provide, at Its'0" empeass, imsuramea damage to the Equlpseat and the Lease for that om ofl°Equipe~ shall terminate. If the Casualty Loss is net a result of an art of God, Lessee shall either (a) make reyaira to restore the Equipment good working order at Losses's expense (in which ease the Leese with respect to such item of Equipment shall centime (b) pay Lessor the present value of the ~ cease payments attributable to the applicable Use of Equipieat plusL'hep`~u based. The buyout price shall be determined by Lessor and shall be upon (i) the prestated pmrchase option Supplement or, if not to prestated, (U) the fair market VOaal"of the Equipment at Lease initiation, The present valve of the osfemainiag Lease payments attributable to the applicable item Equipment shall be disemmtsd at she average of the weekly two ad three year Treasury Constant Maturities published by the Federal Reserve Board for the last caleadar week of ,the month preceding Lessee's notiea of Casualty Loss to Lessor. The Treasury Constant Maturities are published is Statistical Rolease !l,IS and can be accessed via the rederal Reserve beard Internet vebsite. for any Casualty Loss that is total or unrepairable, upon Lessor's receipt of the payment described above, the Lease with respect to that item shall twemimata." f NO CBANGES TO TRIS ADDlNDOfI ARE AQTQCRT= January 20, 1999 Addendur No, Q01313905.08 3 12 n c, IMM Credit Corporation >feurt~ castle „ 14) ms--moso4 vw.nxAw r .m.car A"tad by. I3M credit corperatift CITY of Gixrolr For or as Lesson by Authorised slsaatnre by htbosts.d Sipatnre Mane (Trpa or bier) Gate Ma.e (lype ar hiatl Gate 1 W ' N CaAMQSS J 1999 f0 THIS ~GOFNGOtl AU jaffffi~ Jaouas7 28, 9 w me 00I613005.06 1 f3 t , ~ s s `II I ; I 1 j I I ! CERTIFICATE OF ACCEPTANCE Page a of 3 Credit Carporadae Customer Number: 2273634 Name and Address Branch Office Address Agreement Number: 0266197 CITY OF DENTON 1605 LBJ FREEWAY Supplement No: D00627701 901-B TEXAS ST DALLAS , TX DENTON TX 76201.4354 Customer Reference: Summary Supplement No: Location Leased/Financed Item Plant Order Contract Serial No. Manufacturer's Serial No. Customer Type Model or MEE No. Description 2273634 COMN TAK 233MHZ PENTIUM II 32MB N 2273634 COMN TAK 233MHZ PENTIUM II 32MB N 2273634 COMN TAK 233MHZ PENTIUM 1132MB IN 2273634 COMN TAK 233MHZ PENTIUM 1132MB N 2273634 COMN TAK 233MHZ PENTIUM 1132MB N 2273634 COMN TAK 233MHZ PENTIUM 1132MB N 2273634 COMN TAK 233MHZ PENTIUM II 32MB N 2273634 COMN TAK 233MHZ PENTIUM 1132MB N 2273634 COMN TAK 233MHZ PENTIUM 1132MB N THE PAYMENT UNDERSIGNED AGREEMENT• OUICKLEAEEEAGREEME ENNTOORROTHNER THE TERM LEASE MASTER ER AGREEMENT REFERENCED ABOVE AGREEMENT, ("r REEMEINSTALLMENT NT'1 WITH EITHER IBM CREDIT CORPORATION OR INTERNATIONAL BUSINESS MACHINES CORPORATION (IN EITHER CASE. -ISM-). CUSTOMER REPRESENTS AND CERTIFIES THAT THE ITEMS LISTED ABOVE OR r.UQED ON AN ATTACHMENT TO THIS CERTIFICATE OF ACCEPTANCE ("ACCEPTED ITEMS") HAVE BEEN AOCEPTEO BY CUSTOMER ON THE ACCEPTANCE DATE INDICATED BELOW AND LABELS, IF SUPPLIED, HAVE BEEN AFFIXED TO EACH ACCEPTED ITEM OF EQUIPMENT. CUSTOMER AUTHORIZES IBM TO PAY r,USTOMER'S SUPPLIER FOR THE ACCEPTED ITEMS, AMOUNTS DUE UNDER THE AGREEMENT SHALL COMMENCE UPON THE ACCEPTANCE CATE INDICATED BELOW UNLESS OTHERWISE NOTED BY LESSOR ON THE SUPPLEMENT. IF CUSTOMER 4 SUBJECT TO PROCUREMENT OR APPAOPAIAT10N LAWS OR REGULATIONS, CUSTOMER AEPAEBENTS AND CERTIFIES THAT SWe DIRECT PAYMENT TO CUSTOMER'S SUPPLIER FOR THE INVOICE AMOUNTS INDICATED ON THIS CERTIFICATE OF ACCEPTANCE WILL BE IN FULL 1 COMPLIANCE WITH ANY AND ALL RELEVANT STATE LAWS AND REGULATIONS OR ANY OTHER LEOAL REOUIREMENTB RELATINO TO CUSTOMER'S PROCUREMENT OR APP ROPRIAT IN ACTNITIE 9, IN ORDER FOR THIS CERTIFICATE OF ACCEPTANCE TO BE EFFECTIVE, CUSTOMER MUST PROVIDE IBM WITH SERIAL NUMBER. FOR EACH ACCEPTED ITEM OF EQUIPMENT. CUSTOMER AUTHORIZES ISM TO COMPLETE OR UPDATE ANY EQUIPMENT IDENWICA,'ON INFORMATION ON THE REFERENCED AGREEMENT OR SUPPLEMENT TO THE AOAtEMENT FDA ANY ACCEPTED ITEM OF EQUIPMENT WITHOUT FURTHER ACTION OR CONSENT BY CUSTOMER. DELIVERY OF AN EXECUTED COPY OF THIS CERTIFICATE OF ACCEPTANCE BY FACSIMILE OR ANY OTHER RELIABLE MEANS SHAH B E DEEMED TO BE AS EFFECTIVE FOR ALL PURPOSES AS DELIVERY OF A MANUALLY EXECUTED COPY, CUSTOMER UNDERSTANDS THAT IBM MAY MAINTAIN A COPF OF THIS CERTIFICATE IN ELECTRONIC FORM AND AOR£E1 THAT A COPY PRODUCED FROM SUCH ELECTRONIC FORM OR BY ANY OTHER RELIABLE MEANS (FOR EXAMPLE, PHOTOCOPY, IMAGE OR FACSIMILE) SHALL IN ALL RESPECTS ! BE CONSIDERED EQUIVALENT TO AN ORIGINAL. { AoceptwDY: CITY OF DENTIN crams ACCEPTANCE DATE- BF, USI of ee rpe a PLEASE RETURN TO BRANCH OFFICE ADDRESS LISTED ABOVE, rya sofa lawn 14 i r u CERTIFICATE OF ACCEPTANCE Page 2 of 3 Customer Number: 2273834 Name and Address 6nnO Office Address Apreanent Number: 0266197 CITY OF DENTON 1606 LBJ FREEWAY Suppbmwd No: D00627701 901 •B TEXAS ST DALLAS , TX DENTON TX 76201.4354 Customer Ratwer a: Summary Supplement No: Location LeasedTinanced Item Plant Order Contract SerW No. Manufacturees SaHal No. Customer Type Model or MES No, Daaiption 2273634 COMN TAK 233MHZ PENTIUM II 32MB N 2273834 9994 001 VENDOR SOURCED PRODUCTSISVCS r `(A~ . rem suia M"?) m c• e ORDINANCE NO. AN ORDINANCE AUTHORIZING 111E EXECUTION OF A CHANGE ORDER M5 TO A LEASE AGREEMENT FOR PC'S, MONITORS AND PERIPHERAL EQUIPMENT BETWEEN THE CITY OF DEMON AND IBM CORPORATION; PROVIDINO FOR AN INCREASE IN TIIE QUANTITY OF ITEMS; ADDENDUM TO THE LEASE; AND AN INCREASE IN THE ANNUAL LEASE PAYMENT AMOUNT; BASED ON EQUIPMENT SUPPLIED BY NTCS, INC., A QUALIFIED INFORMATION SERVICES VENDOR (QISV) FOR THE GENERAL SERVICES COMMISSION OF THE STATE OF TEXAS; AND PROVIDING AN EFFECTIVE DATE (LEASE #2045 TO IBM CORPORATION IN THE AMOUNT OF S I.229,388.26 + CHANGE ORDER N5 IN THE AMOUNT OF $29,811). WIIEREAS, on 4.15.97, the City awarded a 36-Month Master Lease Agreement for PC's, MONITORS, LAPTOP, DOCKING STATIONS AND PERIPHERAL EQUIPMENT TO IBM CORPORATION in the amount of $897,268 total; and WHEREAS, on 4.7-98, the City Council approved Change Order kl in the annual amount of $68,422.42 plus a one time payment of S7,250 for a total of $75,672,50; $212,517,26 master lease increase; and WHEREAS, on 11-17-98, the City Council approved Change Order p3 in the total amount of $14,276; and WHEREAS, on 12.8-98 the City Council approved Change Order N4 in the total amount of 585,308; and WHEREAS, the City Manager having recommended to the Council that a change order be authorized to amend such agreement with respect to the scope of price and said change order being in compliance with the requirements of Chapter 251.022 of the Local Government Code since the equipment being added to the master lease is listed on a proposal approved by the State of Texas General Services Commission and prices are from a Qualified ]nformative Services Vendor's Catalogue (NTCS, Inc.); NOW, THEREFORE, THE COUNCIL FOR THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. That Change Order AS increasing the quantity of items, and adding an addendum to the lease and increasing the amount of the annual lease payment in the lease agreement between the City and IBM Corporation, a copy of which Is attached hereto, and made a part hereof for all purpose, in the amount of TWENTY NINE THOUSAND EIGHT HUNDRED ELEVEN and no1100 (529,811), relating to equipment ' a supplied by a Qualified Information Services Vendor (QISV) for the General Services + (~;-t Commission, is hereby approved and the expenditure of funds therefor is hereby authorited. The master lease amount is amended to read S 1,259,399.26. 16 u SECTION It. That this ordinance shall become effective immediately upon its passage and approval PASSED AND APPROVED this the day of , 1999. )ACK MILLER, MAYOR ATTEST: JENNIFER WALTERS. CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: HERBERT L, PROUTY, CITY ATTORNEY BY: P00927:3.CHANOB ORDER KORDINANCE Y r r 17 I AGENDA INFORMATION SHEETe hm Dsdtl AGENDA DATEt February 16, 1999 Questions concerning this acquisition may be dirrected DEPARTMENT: Finance - Purchasing to Alex Pettit 349.8595 ACM: Kathy DuBose, 349-8228 SUBJECT: AN ORDINANCE AUTHORIZING THE EXECUTION OF A CHANGE ORDER #6 TO A LEASE AGREEMENT FOR PC'S, MONITORS AND PERIPHERAL EQUIPMENT BETWEEN T1IE CITY OF DENfON AND IBM CORPORATION; PROVIDING FOR AN INCREASE IN THE QUANTITY OF ITEMS AND AN INCREASE IN THE ANNUAL LEASE PAYMENT AMOUNT; BASED ON EQUIPMENT SUPPLIED BY A QUALIFIED INFORMATION SERVICES VENDOR (QISV) FOR THE GENERAL SERVICES COMMISSION Of THE STATE OF TEXAS; AND PROVIDING AN EFFECTIVE DATE (LEASE 02045 TO IBM CORPORATION IN TTIE AMOUNT OF 51,259,399,26 + ('IIANGE ORDER #6 IN TI IF, AMOUNT OF $2,305,848). BACKGROUND: On April 15, 1997 the City Council approved a master lease with IBM Corporation for the equipment necessary to implement Phase #1 of the Long Term Information Services Plan, This M lase is a 36-month lease o3reemcnt for equipment supplied by NTCS, Inc,, a State of Texas General Services Commission Qualified Information Scrvioes Vendor (QISV). Originally, we acquired 358 PC's, monitors, and related peripheral equipment at a cost of $897,268, i Change Order #1 was approved by Council April 7, 1998 adding 69 PC's, monitors and peripherals in the amount of $212,517,26 and included Lease Supplements #1, 2, 3 & 4. Uhange Order 012, Lease Supplement #5 Was approved September 15, 1998 adding eigld additional PC's and monitors in the total amount of $20,469. Change Order 03, Lease Supplement #6,A as approved November 17, 1998 adding S Laptop PC's with extended warranties and includes a laptop for the Utilities Department, one for Administrative Services, one for Public Safety, one to Information Services and one to serve as a I loaner. Change Order 04, Lease Supplement 07 was approved December 8, 1998 adding 30 power system workstations a td monitors with extended warranties. Those workstations were assigned to those users that had determined the earlier hardware had become a bit weak In supporting their new and changing requirements. Primarily, members of the Engineering staff for General (Iovemmcnt and Utility were the recipients. The total change order amount was $28,346 per year % ith a three-year total of 585,038. Change Order #5, Lease Supplement 08 will add 10 Pentium 11 32 MB notebooks with extended 4 r: i warranty. Some will replace existing old and failing hardware, some will go to new users. Thae f 1` X units arc faster, have more memory, and larger hard drives than existing notebooks, The total change order amount will be $9,937 per year with a three-year total of S29,81 L I I C; f Change Order q6, Lease Supplement k9 will add 59 NICP 200 Pentium servers, 56 MCR 300 Pentium servers, 62 Guardian 2075 Pentium set vets, plus shipping, training and finance charges for Phase it of the Public Safety System. AUMA INFORMATION SHEET F'FBRUARY 16, 1999 PAGE 2 OF 3 BACKGROUND ('ONTINL n), The first annual payment for the additional lease revision Change Order 06 totals $768,616. The 36-month total, including finance charges, Is $2,105,848• The additional requirements are due to the addition of the equipment necessary for the implementation of Phase It of the Public Safety System. This thane order will allow u s to all of the lust response foe and equip is and EMS uni nearly all of the police units with mobile data computers. The equipment pricing is taken from the Integrated Computer Systems, Inc. (ICS) State of Texas General Services Commission Qualified Information Systems Venda (QISV) catalogue. RECOMMENDATION: We recommend Change Order ft Lease Supplement 0 be approved for three annual payments of $768,616 for a total of $2,305,848. ESTIMATED SCHEDUL.R OF PROJECT, This equipment Is currently in stock and available for two to three-day delivery, with completed installation In 10.14 days after receipt of the vehicles receiving the mobile data terminals. PRIOR ACTIONIREVI .W (Council. Boards. omm ■sion•l: On March 6, 1997 the Information Services Advisory Board considered and approved a three. year master lease agreement with IBM Corporation for PC's, monitors, notebooks and docking stations to implement the City of Oenton'a Long Range Technology Plan, The Public Utility Board had approved the proposal at a previous meeting, • City Council approved the master lease on April 15, 1997 in the 36-month amount of $697,268 • City Council upproved Change Order 01 on April 7, 1998 in the amount of S212,517.26 • City Council approved Change Order 02 on September 15, 1998 in the amount of $20,469 • City Council approved Change Order M3 on November 17, 1998 in the amount of $14,276 • City Council approved change order k4 on December 8, 1998 in the amount of $83,038 a City Council to consider Change Order 05 on February 16, 1999 in the amount off 29,B I 1 1 , FISCAL INFORM ATIONi Funding for the increased annual payment for Change Order #6 is available in the Public Safety MIS Plan budget account (460-070-S5'ST-9811.9107). ~ I • r N l a AGENDA INFORMATION SHEET FEBRUARY 16, 1999 PAGE3OF3 CONTRACT CHANGE ORDER NFO ATIOM This Change Order #6 is an add-on to the master lease. The additional equipment includes hardware, software, training, shipping charges and financing charges for Phase 11 of the Public Safety System. The agreement is for 36-months divided into three annual payments of $768,616 totaling $2,305,848, Respectfully submitted: I Name, Tom Shaw, C. P.M., 349.7100 Title: Purchasing Agent Attachment N1: IBM Term Lease Supplement Attachment 02 QW Certi Acation from Integrated Computer Systems, Inc. (ICS) Attachment 03: Purchase Order 92724 1117.A(iBNUA { ~I I J J f' j , 7 3 Dais Prepared 12MIM TERM LEASE SUPPLEMENT Pa" f of 71 i Customer Na.: 7773031 I SO nl ail D008041'98 Purchase AlyderneM Ref.: Q7661% Crammer Mama and Address Installed al lacalon ISM Cf0 LOeellom en~ CITY OF DENTON CITY OF DENTON IBM CIO Location Address SO$ A 1EXAS ST 001-6 TEXAS ST DALLAS • CSO Term Lease Messer A6rNmenl be: CfMIOT DENTON , TX ?0201 4354 DENTON , 1X 167014354 1605 Lai FREEWAY Atsadati d Su penlahl Nod: DALLAS , TX SwlNneriSupportlem N0: knendmeM Nos: Customer Reference Addendum Nos.: "to Letter No.: Q0114211102 Locallord Quad er Foll Ibm RI NMI 01dar I'I Un11 punnaee 1'itoenNW Ors 141tw In1lelted TyM LIO0/Vrulufa m tonal rl FurcN 6b,nl i') Fri-cal Rata Canme nu 0 22736 r Na f+a4 Dalenpl+on LIEF No NO n n me m Ins Dphen OPeOn lnclud Term Amount imanced U1000 ""I Mal", Deb NMI 001 2273634/ IX PALL•OTH 0' 00 38 1,45000 STEP 12198 7.10 5234558 ALL OTH PENTIUM SERVERS 002 22736341 TX PALL•OTH 0' DO 38 1,450,00 STEP 12106 1'.10 5234558 ALL OTH PENTIUM SERVERS l 003 22738341 TX PALL-07H 0' 00 36 1,450.00 STEP 12108 1.10 5231558 All 07H PENTIUM SERVERS ~ P SupNlrr home toppl," Cullumet NO Fuel Teat Sbn D1la 11) Is<unry Depeul lol err Arnw,nl I') Inl/r1m God 140 pml Peymnl hrynd4 STOP INC 1411071 IMon1lv0y1 Foamed Real Albdgnl fa MCNi HLY IN ARNI MS imv la0al ApplulF Ibn10ela1la 07101 4,350.00 NO ANN Cemil'ouimer l Dale 1•I s.r Pago 31 f.n e.Pgrahom, 40..1,001 end add,Uond brmr Total Acreunl sea limp Pod rlnenced Anaaemanl la Foe in T1.e 110,11 Rate/ t0 It VALID, THI/ IUPPLIMINT MUST 81 1100l AND NIC/IVIO IV LI/101 IY{ 111fU/I. INS Po/u) Rent Drlails 2,150,0156 00 THE TERM LEASE MASTER AOREEMENT AEFERENCED A60VE THIS SUPPLEMENT AND ANY APPLICABLE ATTACHMENTS OR ADDENDA MI TWO COM►LI1E AND EXCLUSIVE STATEMENT OF fief A0111IEMENfTHESE DOCUMENTS 1UPLASIDI ANY PRIOR ORAL OR WRITTEN COMMUNICATIONS S tsirl fHI PARTIES. IV SIONRNG BELOW, BOTH PARTIES AOAES TO THI TERMS M►RISIN110 B tHOR LIOSOR tO INStAl MACHINE SERIAL NUMBERS ON THIS SUPPLEMENT AS INIV Y THIS SUPPLEMENT, IF AORIED TO BY LItSEE AND 11.166119 SUPPLIER, 1.16611 AUT14041210 LESSOR TO CHANGE THE AMOUNT FINANCED AND THE RESULTING RENR LOSSEES ►URTHER AU• COPY ACKNOWLEOOf1 THAT LINTS BY MAY MAI TANA COPY Oi f i l DOCUMEN 6LIN ELEC RONIC FORM O~/ORE!>{ THAT APCt 1 E p~ODUCE MOM SUCH ! t f 1001114 NORM OR BY ANY OTHER AIUASLI MEANS FOR It XAMPL1, PHOTOCOPY IMAGE 04 FACSIMIL1)1HALL IN ALL AItPICT I 1E CONSIDERED IQUIVALENI TO AN ORIGINAL. N INDICAIID HM I, THE FOLLOIMNG ATTACHMENTS SHALL APPLY 19) AND BE INCORPORATE', 6 REF1RENC1: Accepted DyY Idbel below ISM Credil Corpormfloa CITY Of DEN 10 "Will on For w a Le IBM me+Men/nc/ /p/ar l on By. 1 d u, BY .a IBM )cased Ilbma - } war" NAT "m .._Door r1 {IPIII 11A 1111 11101111111111111111111 i ll1NI rats IIII1 L 1. t: all. vr.Dlnd +Xrov6e TERM LEASE SUPPLEMENT CONTINUATION 6HHT pop a w 34 Customer N X Customer a and A St+NeIAN l latter. D00101711 ENT and dbeu fnwaled at LAeallm ISM CO Uda1Nn: PlsdYa AtRdwttwd Rd.; Q2Mtj1 CITY OF CITY OF DEN TON ISM CSO Local el Addrees LOLB TEXAS A! ST ST D{NTON 6018 TEXAS ST DALLAS • CSO Tenn Lana Molaw ASnwnwd So,: QXMt67 ' , TX ?6201 435A DENTON , TX NX01-4364 1806181 FREEWAY AnedalN SUpplosmeal Na 1 DALLAS , TX s4 rosk" 61PIeNAW Ne; AmendnM Na.. Customer Aabrol AddorA N MN.: "d Will III 4"ofti1101 Loslor Lup IMae lllm (tent "r it Ynn FurcAea pplNmeled pl One le+lor In tlNled 1yp1 M04811oOeIReNurf b War ~ yt') Fur1A ►lelnl M) FMla/ Hall Cemmeneemenl IMereN Nr`Cullomal Pie Biala Deterlellen ulf No No v,ll" pt Ion Inllud Term Anmunl Foram" Vic" 11"I molests Dale Rase 004 22736341 TX PALL-0TH 0' 00 30 1,450,00 STEP 12100 7.10 5234551 ALL 0TH PENTIUM SERVERS 005 2273634/ TX PALL-0TH 0' 00 36 1,450.00 STEP 12191 7.10 5234556 ALL 0TH PENTIUM SERVERS 006 2273634! TX PALL•OTH 0' 00 36 1,450,00 STEP 14/91 L1tl I` 52345516 ALL 0TH PENTIUM SERVERS 007 22736341 TX PALL•OTH 0' 00 38 1,450.00 STEP 12101 1.10 52345 1 ALL 0TH PENTIUM SERVERS 001 22130341 TX PALL•OTH 0' 00 38 1,450,00 STEP 12/91 1:10 1 5234551 ALL 0TH PENTIUM SERVERS 000 22138341 TX PALL•OTH o' 00 36 1,45000 STEP 12106 7,10 5234551 ALL 0TH PENTIUM SERVERS 010 2213834/ TX PALL•OTH 0' 00 36 1,15000 STEP 12/08 7.10 $234556 ALL 0TH PENTIUM SERVERS Ott 22730341 TX PALL-OTH 0' OD 36 1,450.00 STEP 12108 7.10 1234551 ALL 0TH PENTIUM SERVERS 012 22730341 TX PALL•OTH 0' 00 M 1,450.00 STEP 12/08 7.10 5234551 ALL OTH PENTIUM SERVERS T i nerdedM "acNman For 1►ynranl FenN DNIt Ieeel Ranl DMale 13,050,00 MONTHLY IN ARREARS FDA TMttl 1143t 0All.11011 VALID, TMU ItI/FIIMINT MVIr 6161ONI/ AMD AICIIVID II L16106 'q ItiT01l. I Its lJ'Y : r As 111 I C' La 4 y Dale aroparaa, 12,VI M TERM LEAVE SUPPLEMENT CONTINUATION MET pop 3 40 21 Custom No„ 221)871 Iu/pNmant MumDar, D008017N lvehala C r haffie an• Adtr•u kn1aNN at Laudon 1lM CO LaCaDOn: Alraanl•rM N~.: Q211?07 CITY ITY OF r OF DEN En TON CITY OF DENTON to ClO leutlln ANn 0016 TEXAS ST 901.6 TEXAS Sr DALLAS • CSO r•rln L•aa WMK DENTON , TA ?6201-4354 OENTON , TA 162014351 1605 LbJ FREEWAY AaaaaiMN / Eta.: q~101 DALLAS , TK Summary 140@R M Ma. A n•n4n•M ks , Customer N111krormc AildwA m Nov Q11eta Moir No.: Q0188218802 1a11i1n/ L11/1a or IManCI• HIM ►Ianl ear 19 and hrohaw 401 Lwar In 21104 TyNMO011A'ulwa Of pRll I•} PwcR MNnI 1•y MnCV bN 1•lllomvm PI No Cu NoIar Na 1211 Qvitop9on 4LI N/ Ne Opion t11.an 6+0W Term Mount hna,yl lit so0 Alm Atolits" Dam Input 013 22736341 TX PALL•OTH 0' 00 38 1,450.00 STEP 12/06 7.10 5234556 ALL OTH PENTIUM SERVERS 014 22736341 TX PALL-0TH 0' 00 36 1,450.00 STEP 12/08 7.10 5234556 ALL 0TH PENTIUM SERVERS 015 22736341 TX PALL-OTH 0' 00 36 1,150.00 STEP 12/06 7,10 $234556 ALL OTH PENTIUM SERVERS 016 22736341 TX PALL•OTH 0' OO 36 1,450,00 STEP 12/01 7,10 b 5234558 ALL OTH PENTIUM SERVERS 017 22736341 TX PALL•OTH 0' 00 36 1,450,00 STEP 12118 7,10 ` 5234558 ALL 0TH PENTIUM SERVERS 016 2273634,' TX PALL•OTH 0' 00 35 1,450,00 STEP 12118 7,10 $234'36 ALL OTH PENTIUM SERVERS 010 2273634/ TX PALL•OTH 0' 00 36 1,450.00 STEP 12108 7,10 5234556 ALL OTH PENTIUM SERVERS 020 22726341 TX PA1,L•OTH 0' 00 36 1,450.00 STEP 12108 7,10 $234558 ALL 0TH PENTIUM SERVERS 021 22130341 TX PALL•OTH 0' 00 38 1,450.00 STEP 12106 7,10 5234556 ALL 0TH PENTIUM SERVERS Tahf AmaaM Flnancw AflacAm~aM Payment! PMO1 Im211a1 Ranl DN>III 13,050.00 MONTHLY IN ARREARS FOR INIIE LIA11 RATE! TO It VALID, THIS IUPPLIM1111 RIVET 01110X1! AND RICIIVID IV L11/0R lYa 11114111. I ttl lltl a11/1'MI , 1 r L4 Doe Prepared, 12A1/I6 TERM LEASE SUPPLEMENT CONTINUATION MET PAPA 4 of 21 Cuul.,sr Na.: and Address Ilgpl"RWO NWF&or. DOOM1,01 PureM.a Cullamr Nam and AP"aAlit: QapE InlANdd at Lout-A Im C" LOCAOM CITY OF DL N T ON CITY OF DEN EON IOM CIO Laudon AssamYQ4 si 0016 TEXAS 51 001.9 TEXAS 57 DALLAS • CSO T"rlll LAN" MAIEIf AIr" passet NA.: Q2IIIPT DENTON , IX )0201-4354 DENTON , TX 75201.4264 IVA LBJ FREEWAY AnAdMAd Sispoe 1An1 MN: DALLAS , TX IwmmkY 1111pPwwa114 No Amalldnrld NN.: Cu/lamAr Peferenec. Add"lldm NeA: Ou"u L"NAf NO: 061/121010! Leel4ew Lea 00 at finlneed ham ►IMI Order 1'1 Una pwrcelll 4'><N,mlmd l 1y ml LINw 11461#14//1 TyPI ModWrollure of Ierul 1-1 perch 1#00 411 Prlcl! Rem CemmentemlM I', NO Calremlr Na IIIIe Olo91+glln MCI No Ne OgmN Oplien Inalud Term Amaunl FinlnceA VINO Rent 0110aw Dom Aall 022 22730341 TX PAILL-OTH 0' 00 30 1,450,00 STEP 12101 1.10- 5234558 ALL 0TH PENTIUM SERVERS 023 22736341 TX PALL-OTH 0' 00 36 1,450,00 STEP 12101 7.10 52345S1 ALL 0TH PENTIUM SERVERS 024 22736341 TX PALL-OTH 0' 00 36 1,450.07 STEP 12/01 i.10 5234SS1 All 0TH PENTIUM SERVERS 025 22730341 TX PALL-0TH 0• 00 30 1,450,00 STEP 12101 7.10 5234551 ALL 0TH PENTIUM SERVERS r 026 2273034/ TX PALL-0TH 0' 00 36 11,450,00 STEP 12/04 7.10 5234551 ALL 0TH PENTIUM SERVERS J 027 22736341 TX PALL-0TH 0' 00 30 1,450.00 STEP 12101 7.10 5234558 ALL 0TH PENTIUM SERVERS 021 2273634/ TX PALL-0TH 0' 00 36 1,450,00 STEP 12106 7.10 $234551 ALL OTH PENTIUM SERVERS 020 22736341 TX PALL•OTH 0' 00 36 1,450,00 STEP 12101 7,10 5234551 ALL 0TH PENTIUM SERVERS 030 22135341 TX PALL•OTH 0' 00 36 1,45000 STEP 12101 7.10 r $234554 ALL 0TH PENTIUM SERVERS TelM AmWM mm11 IInAMId ANechmM'Iw peymMlpMN (Mos PeM) RIM 009111 MONTHLY 13,05000 IN ARREARS 104 TIIL11 LIA11 NATII TO 01 VALID, TNIS SUPPLIMINT MUST SI 11011,0 AND RICCIWD Of LCSI01 IYI IIA418, tltl lfrl m Ill "I c. Dale prepared, 12101M TERM LEASE SUPPLEMENT CON11yUATION tNEET py' 6 of 31 Cunomer No. 2273834 tupplemowl NlanOer. DOOM?$$ CIrletaled al Lotafloa IBM COO LS'allelL puraAaN A l Ref.; Q201110? CITY TV OF r OF DEName NTa and nd Address NSON CITY Of DENTON ISM CSO Loadan Addreea YQ4 901-8 TEXAS ST 001-11 TEXAS ST OALLAS • COO Tenn l.aaa M'Ner AtreenlMN N'.: DEMON , TX 78201-4354 CENTON , TX 762014354 1160 I9J FRE T>„AY Q21111111? DALLAS A.eadabd tuppl'meM Nee: IunVwY tupplenlaM Mo: AmKnAmrd Nat: Cwslemer Aofarener, Addendum Noe: Quiet' LaN'r NO.! Q016/l1M0! l11w LondaRnancelnem H4nlGeer I'I UndPrmaau Mlteum4rN i9 time Una IF 111114 1 e MvAIRwlrn a Gntl M Puree Mont Cemmeneemem Ng trimmer Ne male Dutrlpuon Mts No Ne Opaoa_ Dal," now T InNrxl wnl MNU nIFnreneN Vt0~00 ReM A114114 bee asks r 031 2273834/ TX PALL-0TH 0' 00 36 1,450,00 STEP 12106 7,10 5234556 ALL OTH PENTIUM SERVERS 032 2273B34/ TX PALL-OTH 00 36 1.45000 STEP 12106 7.10 S234558 ALL OTH PENTIUM SERVERS 0.17 22736341 TX PALL-OTH 0' 00 36 1,450.00 STEP 12!01 7.10 5234558 All 0TH PENTIUM SERVERS 074 22736341 TX PALL-OTH 0' 00 36 1,450.00 STEP 1246 7,10 i 00 $234556 ALL OTH PENTIUM SERVERS 035 2273834' TX PALL-0TH 0' 00 38 1,45000 STEP 12/06 7.10 1 $234556 ALL OTH PENTIUM SERVERS 036 22736341 TX PALL-OTH 0' 00 36 1,45000 STEP 12/06 7.10 j 5234556 ALL OTH PENTIUM SERVERS 037 22738341 TX PALL•OTH 0' 00 36 1,450.00 STEP 12/01 7110 $234556 ALL 0TH PENTIUM SERVERS 038 22736341 TX PALL,OTH 0' 00 36 1,450.00 STEP 12/01 7.10 $234556 ALL 0TH PENTIUM SERVERS 039 22736341 TX PALL-OTH 0' 00 30 1,45000 STEP 12/01 7110 5234558 ALL 0TH PENTIUM SERVERS r* 10 Am^N sty Oat pmt Papnenl Panty hneneN "KIii fur Pis so") nenI ONMIe MONTHLY J-13=001 IN ARREARS FOR TNtSI LIASI RATIO to At VALID, THIS IVgtIMINT MUST 61 /IORfO AND n1OtIVto by Liston /Y111N41N, fill $IiI Mrll IN I { 4 Data Prepared. 47/0118/ TERM LEAVE 6UPPLEMENT CONTINUATION BNBET Poe B ad 3t Custormr Nn, i and AAOdr NglAnlaell Nuriarl D00/0 M Burdldp AV*#M" RM.: Q7116111 CITYCustoOF Customer DENT ON Nf Irradiative! lot LedaDNa IBM CBO INa1M11 ON 9010 TfXA! ST GTY OF DENTON IBM C00 LauMR AdAn 901 B TEXAS ST DALLAS •CSO DENTON , TX 111201.4354 DENTON , TX 1`1120141U 1605 LB! FREEWAY Tom ~Na~edNedd I ~~d No.. Q76/1/1 DALLAS TX ou mlary BM Ma nKA No MNNIdIMNt Nee.: Cuslomar Reprenoer. AMenAlm NN.: 0uole leNar Na.: Q01p211102 laaudnl Lad led ar FManead Ham ►lanl OrdH 'i Und ►urdap Lima Lasso In Still Type Modelrtulura If pnal .1 Ourea IaAIM Prkw tun (•IEeNmaIN (q Cam ANMerMM IMMfI No Cuerwnn No Oeeenplwn uCl No No Og1ian Og1les Iim W iKm Amanl FMMCW Ntdao MM AletNaa DeH Rap 040 22736341 TX PALL-0TH 0' 00 38 1,450.00 STEP 12191 7,10 $234558 ALL 0TH PENTIUM BEAVERS 041 22736341 TX PALL-OTH 0' 00 31 1,430A0 STEP 12/98 7.10 5234558 ALL OTH PENTIUM SERVERS 042 2273834/ TX PALL-0TH G' 00 31 1,450.00 STEP 12191 7.10 5234551 ALL 0TH PENTIUM SERVERS 1 043 22736341 TX PAIL-OTH 0' 00 38 1,450.00 STEP 12118 7.10 %0 5234558 ALL 0TH PENTIUM SERVERS 044 22738341 TX 1 0' 00 31 1,45000 STEP 12191 7.10 5234558 ALL 0TH PENTIUM SERVERS 1 045 22736341 TX PALL-0TH 0' 00 38 1,450.00 STEP 12/98 7.10 5234SSB ALL 0TH PENTIUM SERVER8 048 2273834/ TX PALL-0TH 0' 00 38 1,450,00 STEP 12198 7.10 5234551 ALL 0TH PENTIUM SERVERS 041 22738341 TX PALL-OTH 0' 00 38 1,450400 STEP 12191 7,10 $234558 ALL 01H PENTIUM SERVERS 048 2273534/ TX PALL•OTH 0' 00 30 1,450.00 STEP 12191 7,10 5234551 ALL 0TH PENTIUM SERVERS t Ar^Pd "A 1 T / nMeld lom"6 =for ►al+nam FanN DAA "I Raul 008,I1 MONTHLY 19,050,00 IN ARREARS i 104 TNIII Mill 4AT1/ 10 It YALM, TNI/ IV►REM1N1 MUTT H 1101116AND RICIIYIO BY 1111101 6YI Iff11H1. i nrunnul«I c~ u M 4 Data propr,ld. 12/01/00 TERM LEASE SUPPLEMENT CONTINUATION SHEET pat" T of IT t.sllam ar Na,: 2273334 $ upplwlwd NumSdr. D00 Purchase ASrNmsed Sat: Q Mf07 CITY OF OF DEN TON ENTON CITY Ind Addra~n O at Location IOM CSO Letatlare OF F DENTON TON IOM CSO Lao/flan Addni 00181ERAS ST 001-8 TEXAS ST DALLAS • CSO Term Lase Mohr AwaENNwl1 Its, Q2337ST' , DENTON , TX 70201,4354 DENTON , TX 702014334 1005 LlSJ Fill Aaaedalad IuhlwlwmE NN: DALLAS TA son" Npp14a14N Nt Amanamn NN.: Customer Mhranet. ASdan" Not: QWo LaMar ti Q01W14002 l«uenl tmrQ ar Fm•ncaa mm rllnf 0pdw ri and FaanNd pNdrmNN Lino loner initialled tvpt APoCN?unitj of Norio I-) pureed Muhl 1.1 FdcV Na11 Cemm/neNMN InNrIN} No CW mlr No Sfuo DnenFNoa l ft No 0010A 0 Ion lne1w T4rm AMY61 FinoncN V1000 NoM MINq Dais MN 049 2273635 T% PAIL-07H 0' 00 30 1,450.00 STEP 42/011 7.10 1 $23435 56 ALL 0TH PENTIUM SERVERS 050 22736341 TX PALL-0TH L3• 00 36 1,45000 STEP 12190 7.10 5234550 ALL OTH PENTIUM SERVERS 051 2273035/ T% PALL-0TH 0• 00 30 1,450,00 STEP 12/00 7.40 n ' 5234550 ALL 0TH PENTIUM SERVERS 052 2273834! TX PALL•OTH Or 00 30 1,450.00 STEP 12108 7,10 5234550 ALL 0TH PENTIUM SERVERS 053 2273634/ TX PALL-0TH 0• 00 30 1,450,00 STEP 42190 7.10 j 5234556 ALL OTH PENTIUM SERVERS 054 2273634/ TX PALL-0TH 0• 00 30 1,450,00 STEP 12/00 7.10 5234550 ALL 0TH PENTIUM SERVERS 055 2273634/ TX PALL-0TH 0' 00 34 1,450.00 STEP 12190 7.10 5234556 ALL OTH PENTIUM SERVERS 050 22136341 TX PAIL-OTH 0• 00 34 1,45000 STEP 12!90 7.10 5234550 ALL OTH PENTIUM SERVERS 057 2273034/ TX PALL•OTH O• 00 36 1,450,00 STEP 12190 7110 $234554 ALL 0TH PENTIUM SERVERS Total AM%M somwiI FMN FiMneed Nbcsfit" pml "ect for F IMI/ pals) MM Dealt MONTHLY 13.050.00 IN ARREARS 1101 11,1111 l1AEE SAM 70 SI YAUO, THIN f4F►tl iNT MIT OI 116490 AND 111 410 Of 111100 STI 1111VIt. 1114 32 11 14 fill all r l; a Date Prepared, 12n111" TERM LEASE SUPPLEMENT Cuu CONTINUATION SNtlt pap 1.10 01 omer No.; 1773934 upplementNumt«N~ DO~OW?$$ Purdlaa Aereemerd ow.: QMIAJ Customer Name and Addrm Metaled M LoceRon ISSMO Ledatlon CITY OF DENTON CITY OF DENTON Q 001 B TEXAS ST ISM COO LxetlaA/yna 901.0 TEXAS ST DALLAS . CSO term Lean Matter AZannNnp No.: Q2161/} , UNION , IX 11201.4354 DENTON , TX 70201435/ 1105 LBJ FREEWAY Aefedded tupplelnellt NOe1 DALLAS 'TX sows" woooleM Ile: Am wo 06 lent Neu Cuataner Reference. AAdendm Nn.; Quote LetFw be. QMUIISM taaUonl listed a ►manud Il m Plant Older ('uaunalN (•I 4n leeeor Ingallod TyW MedNKUWn a gnel 17 Pmi4 "At iN Pike/ te Nam Cemrnene4mlM MWHI No Coulann No Pule Meniglon LM! he he Op1iM Opl,en Move loo Midunt FinrMed V1000 Mnl "110111101 Dae Palo 051 22136341 TX PALL-0TH Or 00 30 1,150.00 STEP 12101 7,10 $234551 ALL 0TH PENTIUM SERVERS 059 2273034/ TA PALL-0TH 0' 00 36 1,450.00 STEP 12/06 7,10 5234550 ALL 0TH PENTIUM SERVERS 060 22130341 TX PALL•OTH 01 00 30 2129709 STEP 12140 7,10 5234551 ALL 0TH PENTIUM SERVERS I 061 22736341 TX PALL•OTH 0' 00 36 2,207.00 STEP 12/01 7.10 5234556 ALL 0TH PENTIUM SERVERS 062 22136341 TX PALL-0TH Or 00 30 2,207.00 STEP 12/96 7.10 5234550 ALL 0TH PENTIUM SERVERS 063 22736341 TX PALL-0TH 0' 00 30 2,207.00 STEP 12/91 7.10 5234551 ALL 07H PENTIUM SERVERS 064 22730341 TX PALL•OTH 0' 00 36 2,291.00 STEP 12/00 7,10 5234556 ALL 07H PENTIUM SERVERS 065 22735341 TX PALL-0TH 0• 00 36 2,207.00 STEP 12/01 710 5234551 ALL 0TH PENTIUM SERVERS 066 2273034/ TX PALL•OTH 0' 00 30 2,297.00 STEP 12106 7,10 c 5234550 ALL 0TH PENTIUM SERVERS Peer Amerced lee 1mP Pm! /I/Mnl Pena it FlA/ne Aoter Pnn 04") " 9al Rom COM alela MONTHLY 16,074.00 IN ARREARS POA THtSt LIA1t RAM 1011 VALID, TN111UPPl9MLN1 MUST SI 1100110 ANO MOM 1Y 1,49104 SYI W14M, tiA lfilml13a1 i, i 1. E 1 Oala Prepared. 12,01/01 TERM LEASE SUPPLEMENT COILTINUATION SNEET Pqa B of „ dslomer Na.; 1and A $L*Pkff*M Nut1►er: D00101 f01 Plydlaa AI►aenNrd Rely; 02//11) CITY OF Naha and Address Installed at Laudon IBM MO leudon~ CITY OF DAS ST CITY OF DENTON IBM 010 Laudon Ad4aa 4 DOt B TEXAS ST OOSB iE%AS ST DALLAS • CSO Tum Uas Maher Ae DENTOH , TX ?0201.4354 DENTON , 711 )/201 -43s4 1105 LBJ FREEWAY ANedaled B 6r r No.: Q2/611) DALLAS TX MpgellMnt " lverenarPMWWR ►MNo: AnIan6Mn1 Naa.: Customer Reference. AdNMum NN.: Q Local'atj LNNd a Financed ]I'm Nanl Order UnM hrcSaN I'ianlmNN Line Umor na In/plhd ?Aye MOeellTUmn a some; 17 ►~rcR M41/d I'I PAW Nate Cammencemed 1n lNyifel No Cullom., No fine =1 riPBon MEf No 040 Oglon 0041.1014 lnclvl Term Alnwnl►In/ACN pion Pont AINaaN Ode PaN 007 22736341 TX PALL•OTH 0' 00 38 2,20700 STEP 12/98 7.10 5234556 ALL 0TH PENTIUM SERVERS 068 22736341 TX PALL•OTH 0' 00 30 2,207.00 STEP 12/96 7,10 $234556 ALL 0TH PENTIUM SERVERS 069 2273634/ TX PALL•01`11 0' 00 36 2,29700 STEP 12198 7.10 r ' 5234558 ALL 011-1 PENTIUM SERVERS 070 2273634/ TX PALL•0711 0' 00 36 2,201.00 STEP 12106 7,10 N 5234556 ALL 0TH PENTIUM SERVERS 071 22130341 TX PALL-OTH 0' 00 30 2,297.00 STEP 12/94 7110 5234556 ALL 0TH PENTIUM SERVERS 072 22736341 TX PALL•OTH 0' 00 36 2,20700 STEP 12106 7.10 $234558 ALL 0TH PENTIUM SERVERS 073 22736341 TX PALL-0TH 0' 00 30 2,297.00 RTEP 12!06 7.10 1 5234550 ALL 0TH PENTIUM SERVERS ON 2273634/ TX PALL•OTH 0' 00 30 2,201,00 STEP 12106 7.10 $234556 ALL 0TH PENTIUM SERVERS 07S 2273634/ TX PALL•OTH 0' 00 36 2,207,00 STEP 12196 7,10 . { 5234556 ALL 0TH PENTIUM SERVERS 14111 Amaunl So11Na Pmt 1hneAad AMNAmdri le ► /AM ' Ps NOa) AIN DaNU 7dONTHLY 20,673.00 IN ARREARS FOR Ttl111 L/ASI RATIO TO It YAL10, TMII SUPPLIM1N1 MU11 41 SION10 aN0 R1011V101<Y L16104 BY7 1111Ufa. I 1 I n 314 a Ill III L1 I g. Date Prepared, 12i01r9d TERM LEASE SUPPLEMENT CONTINUATIbN 1BEET pit" 10 of 31 i Custmor r NaN0:no r3373634 Custome 61*00 m Nurior. DOOM?" Ptxdw@A Avem mam Rail.: g3667o7 and Ado~ou lrrola6ad N laeatlon IBM CSO LocidIm CITY Or DENTON CITY CF Of NTON IBM CIO Leadon Address 901 B TEXAS 5T DO1 B TEXAS ST DALLAS • CSO Tone Lana Waster AVvemMd No.: g9I61I7 DENTON , TX 71701.4354 DE14TON , Tr 7111M 43S4 1805 LBJ FREEWAY Amat"ed Supplarrrard It": DALLAS , TX twnmaryswp4mom No: A mid w t Nos.: i Custwnar Rehnnea: Addwwknl has.: Quote La to No.: "1114218402 Lmbw Leased a Financed Nam Plant Aar rl until PurcNasa ('1EsIimNM Ih { Lira Lost" Ir lallad Typo Modowaalure a toNM PurcR Maim 111 Price? Rah N InNnrl o Cusromor No MaN Descnpiian MEd No No Oplioir DOM Includ Term G ismmancemaA Nnanl Finaneod V1000 Ram uRNoa/o Oats Rah 076 2273634/ TX PAIL-0Tii 5234558 All OTH PENTIUM SERVERS 0' 00 36 2,297.00 STEP 12/98 7.10 077 2273634/ TX PAIL-0TH 0' 00 36 2,297400 STEP 12198 7.10 5234554 ALL 0TH PENTIUM SERVERS 074 22736341 TX PALL-OTH 01 00 36 2,297.30 STEP 12188 7.10 5234558 ALL 0TH PENTIUM SERVERS 079 22736341 1X PALL-0TH 0' 00 38 2,297.00 STEP 12/98 7.10 5234558 ALL 0TH PENTIUM SERVERS 080 2273634/ TX PALL-0TH 0' 00 36 2,297.00 STEP 12198 730 5234556 ALL 0TH PENTIUM SERVERS w 061 2273634/ TX PALL-0TH 0' 00 38 2,297400 STEP 12/98 7.10 5234558 ALL 0TH PENTIUM SERVERS 082 227363'1 1X PALL-0TH 0' 00 36 2,297.00 STEP 12/98 7.10 5234558 ALL OTH PENTIUM SERVERS 083 22738341 TX PALL-OTH 0' 00 38 2,297.00 STEP 12/98 7.10 $234558 All OTH PENTIUM SERVERS 064 2273634/ TX PALL-0TH 0' 00 36 21297.00 STEP 12/94 7.10 5234558 ALL 0TH PENTIUM SERVERS filial Auaoom Iae ibp PMI P"Im Period ronanead ANKNmanl la Petra pop; Pam Detail MONTHLY 2003,00 IN ARREARS FOR TNtSt Mat RAT11 TO 1E VALID, TNIt 1UPPLEMENT MUST It 11011 AND RECEIVED 1Y LESSOR IY117111". lies 1211111101141 r Data Prepared. 1201/96 TERM LEASE SUPPLEMENT CONTINUATION SHEET Page 11, of 21 Cussmmr No.: 2273634 Suppliers" NuNN.; DOO60V9e Puethaa Apwnw ML; QM197 Custema Name and Address Instal" at Lecatlon 1601 CIO LeeaBart yQ4 ' [ITV OF DEN TON CITY OF DENTON 16M CIO Leiden Ad**u 901 8 TEXAS 51 9016 TEXAS ST DALLAS 1 CSO Term lease Master A@soRin M.: Q288197 DENTON , TA 78201-4354 DENTON , TX 752014354 1005 LBJ FREEWAY A14dciaM pyplanled Noe: DALLAS , TX Sulrlury S&W- Los No: ArlwnBnsrd tea.: . Customer Rahnncr' AOMt11>Iw NH.- . Q4?/61211102 Lwsfim/ Luud a FinancAd can Plano Oran 1.1 unit PumaaN quote lela tea: Q0,11" Ora Lassv Impaled Type lao"wislule a SAnat t1) ►ure6 MNnI I9 hiel! Ram CanmenOow IM Nn C C, alamv 040 Stale Ceaenplian MEI140 No Option OpliOa Ineluo Taal Amftml Flnaneed 1111000 Rant Makes" Dam Ram 085 2273634/ TX PALL-OTH G' 00 36 2,22700 STEP 12/90 7.10 5234558 ALL 0TH PENTIUM SERVERS 086 4273634/ TX PALL-0TH G' 00 39 2,297.00 STEP 1248 7.10 5234558 ALL OTH PENTIUM SERVERS 087 22736341 TX PALL-0TH G' 00 38 2,297,00 STEP 12l08 7.10 $234558 All 0TH PENTIUM SERVERS 008 22736341 TX PALL-0TH G' 00 36 2,297,00 STEP 12/90 7,10 5234558 ALL OTH PENTIUM SERVERS 089 2273834/ TX PALL-OTH G' 00 38 2,297.00 STEP 12/98 7.10 5234558 ALL OTH PENTIUM SERVERS a 090 22736341 TX PALL-0TH 0' 00 36 2,297.00 STEP 12/98 7,10 $234558 ALL OTH PENTIUM SERVERS 091 2273634/ TX PALL-OTH G• OD 38 2,297.00 STEP 12/98 7.10 $2345S8 ALL OTH PENTIUM SERVERS 092 22736341 TX PALL-OTH G' 00 36 2,497.00 STEP 12/98 7,10 5234550 ALL OTH PENTIUM SERVERS 093 227363W TX PALL-OTH 0' 00 36 2,297.00 STEP 12/98 7.10 5234558 ALL OTH PENTIUM SERVERS Tdal ArMUM Sea ESP Pmt ►aymril Period Finsom ANacMn4nl Is, Irma Pr0e1 RAM Oat rte MONTHLY 20,073.00 IN ARREARS FOR THESE LEASE RATES TO 8E 4AL10, THIS SUPPLEMENT MUST al IIONEO MOa Syl 11,14114. a A1Ha A 111 Rl i c Dlle preened 17r01/Da TERM LEASE SUPPLEMENT CONTINUATM Skill ow 02 of 41 QnlomeY No.: W74,1,41 aupp.r-r-d Wr6w., DOOM rvdra0 AOrOelnerX Rd: p2aa1a2 COIIOmn Name and Ada , Y lmtmftd al Lnmtkim It14 CEO Loemdoa dTY OF DFNTON CITY OF DENTON 164 CSO LataYun A6*tn YQ4 9016 TEXAS ST 901.8 TEXAS $T DALLAS • CSO Term Liu Webs ApMminr Ne.: Q2pata7' DENTON , TX 162014354 DENTON , TX T02014354 1805 LEIJ FAEEWAV AsoW& d a/4plemnd Noa: DALLAS 'TX rY flrlpPlelParrt Ne: Amananln! Net.: CuslwAr Reference: Addenaen Mimi WON LAW IW 90168219602 Letahtal Laud a Finamtad lum. Plant Order I'I UnA pwthan I'1ErhmalN { Lme Lrrrar Innsllyd Type ModNRrahrl Of Was try porch. Mmfd 111 RIUJ Pete Crnmenormen M4mq { No curlom4r No Piave Dommohan ME%No pie Ophoe 00lm Intlud Trim Amounl Fmentad Vlo{d 11"A r1lNrgr 094 22736341 TX PALL-0TH 0' 00 36 2,297.00 STEP om Oak PaN 112198 7.10 5234556 ALL 0TH PENTIUM SERVERS 095 21736341 TX PALL-0TH 0' 00 36 2,297.00 STEP 12/96 7.10 523455E ALL OTH PENTIUM SERVERS 096 22736341 TX PALL-0TH 0' 00 36 2,297.00 STEP 12/94 7.10 523455E ALL 0TH PENTIUM SERVERS ' 097 22796341 TX PALL-OTH 0' 00 3E 2,297.00 STEP 12/99 7.10 523455E ALL 0TH PENTIUM SERVERS N 096 2273634/ TX PALI.OTH 0' 00 36 2,297.00 STEP 12/98 7.10 523455E Al L 0TH PENTIUM SERVERS 099 22736341' TX PALL-0TH 0' 00 38 2,207.00 STEP 12/98 7,10 5234558 ALL 0TH PENTIUM SERVERS 100 22736341 TX PALL-0TH O' W 38 4,297.00 STEP 42/P8 7.10 5234558 ALL 0TH PENTIUM SERVERS 101 2273634/ TX PALL-0TH 0' 00 38 2,29700 STEP 12/98 7.10 5234558 ALL 0TH PENTIUM SERVERS 102 2273834/ TX PALL•OTH 0' 00 38 2,29700 STEP ,2/98 7.10 523455' ALL 0TH PENTIUM SERVERS f I _ I Tar Am FA an alto Firm Per wd Poled Financsd Alachmlm for {INS papal Arm Oefolt MONTH LY 2009.00 IN ARREARS FOI THESE ltatl AAYl1 TO 11 VALID, THIS SYFiKIMINi MUST 11 aION[0 AND AICI IYIO SY llilOl Wt 11Na/ap. 4iA IHI I1111MI 1 ` V c. a Data prepared. 42101/9/ TERM LEASE SUPPLEMENT CONTINUATN2N SHEET Page 12 w 21 Cuslomer No.: 2213931 SlpNlneel Number. 0006p1 19B Furduta A#aemenl Net.: Q2EDIpf Customer Nunn and Addrees Nnlalad M Location IBM CSO Loealaa CITY OF DENTON CITY OF DENTON IBM CIO Loealon Address 0018 TEXAS S7 001-B TEXAS ST DALLAS • CSO Texan Lam IlaeteT ApeememI %a.: QWIST DENTON , TX 152014354 DENTON , TX IMI-4351 150.5 LBJ FREEWAY Aeaodated Supptarn-nt Rea. DALI TX /m "ww" /lp/lanad No: AmneMeenl Noe. Customer Raterencc - Addendmut Noe.: QUO46 Law No.: Q0164241M LN16W Leamd or F raced Ham Plot Order Unit Purcnau rRlahmnad Lwa No Lauer In IIa111d Tape ModaLTUlure of IMNI 11 punk Mom M POW Rail Cammmmeamanl JnW l No eummomar Me claim Daunpoon MEl Na No 0041+ 001" Includ Tom Mna"I Fmamced Vma00 Rom Mel"" Dail Rail 103 22736341 TX PALL-OTH 0' 00 36 2,207.00 STEP 12191 7.1C 5234556 ALL OTH PENTIUM SERVERS 104 22736341 TX PALL-OTH 0' 00 36 2,217.00 STEP 12104 7110 5234558 ALL 0TH PENTIUM SERVERS 105 22736341 TX PALL-0TH 0' 00 38 2,297.00 STEP 12/08 7,10 5234558 ALL 0TH PENTIUM SERVERS 106 22736341 TX PALL-OTH 0' 00 36 2,20700 STEP 12/06 7.10 5234558 ALL OTH PENTIUM SERVERS 107 22738341 TX PALL-0TH 0' 00 38 2,207,00 STEP 12/98 7.10 5234551 ALL OTH PENTIUM SERVERS a 108 22736341 TX PALL-0TH 0' 00 38 2,29700 STEP 12198 7.10 52345S5 ALL 0TH PENTIUM SERVERS 109 22736341 TX PALL-0TH O' 00 38 2,207.00 STEP 12/68 TAD $234558 ALL 0TH PENTIUM SERVERS 110 22736341 TX PALL-0TH 0' 00 36 2,201.00 STEP 12/98 7.10 5234558 ALL OTH PENTIUM SERVERS 111 22736341 TX PALL-OTH 0' 00 38 2,29100 STEP 12/91 7.1D 5234558 ALL OTH PENTIUM SERVERS TatM A~4 Sea Sty pmt paymael pMod hnancaa AHacamam ke Iron 08211 Rem walls MONTHLY 20,673001 1 IN ARREARS P04 TNt91 1119t RATIO TO 91 VALID, TNII W►PL1MIRt 111131019101110 AND RtCtIVEO /Y LISSOR III: 12ff411. tea vnroulm C, u f it Date Prepared. 12101M TERM LEASE SUPPLEMENT CONTINUATION SHEET Page I : W 31 Cualomer him.: 2 C and fuppNmrll Nlarl6er: D008617N Purprw ARMmMp Not.: Q2tI/tt7 CITY Of ITY OF OEa CSO ldCNkn: NTa and A NTON Address NINa1e4 M Leatldn IW CITY OF DENTON 184 CEO L I , 14,n Addr.Yils 90.11 TEXAS ST 101-8 TEXAS Sl DALLAS • CSO Earle Lwe Mader Ap melsom Me: QM197 DENTON , TX 1670t-41354 DENTON , TX 752014354 1105 LBJ FREEWAY Jluddaled SlrpplMwed Ned: DALLAS , TX 1,, wn" 1yPldeldnt No: Mwnblwrd Ned.: . Cwldmar MfennCe. AddMtAw Nov Ouse Lo der No.: g0111t11W2 Lata6aN leaded or nnsmod non h"t Ores I9 Und ►urtaaw I'IENImaIN find lrtwr Installed Typ LladaLTaalura of 1Maf IM Parts moist I) Frlea. RaN Caonrncarndnl InN~idN No Ga afanar No SINS Oaacnphon MEN No Na 00-06 0011" Intl14 TWM Arna,nr ►leantad gmam ROM .11NNw Ddd Ram 112 2273634/ TX PALL-OTH 0' 00 36 3,748.00 STEP 12198 T.10 5234558 ALL OTH PENTIUM SERVERS 113 22736341 TX PALL-OTH 0' 00 38 3,748.00 STEP 12108 7.10 5234558 ALL 0TH PENTIUM SERVERS 114 2273834/ TX PALL-OTH 0' 00 38 3,748.00 STET 12/98 7,10 5234559 ALL 0TH PENTIUM SERVERS 115 2273634/ TX PALL-0TH G' 00 38 3,746.00 STEP 12/98 7.10 5234558 ALL 0TH PENTIUM SERVERS 116 22738341 TX PALL•OTH 0' 00 1 4,655.00 STEP 12)98 7.10 5234558 ALI OTH PENTIUM SERVERS J , 117 2273634/ 1.4 PALL•OTH 0' 00 38 4,855.00 STEP 12/98 7.10 5234558 ALI. 0TH PENTIUM SERVERS 111 2273634/ TX PALL-OTH 0' 00 36 4,BSSDO STEP 12/98 7.10 5234556 ALL 0TH PENTIUM SERVERS 119 22738341 TX PALL-OTH Or 00 36 4,655.00 STEP 12/99 7.10 5234559 ALL 0TH PENTIUM SERVERS S20 22738341 TX PALL•OTH 0' 00 30 13,898.00 STEP 12/98 7.110 5234559 ALL OTH PENTIUM SERVERS TNN Amaom Sad tta► From Pal+nnl Food FIMMdd AMacAmmi Far Idua 14") Rant Doladd 47,510.00 MONTHLY IN ARREARS FOR 'Mitt L(ASI RAIL! TO 51 VALID, THIS 1UNlthl MUST it 1tONIO AND 11COVtD 114.11$011 In 131f4M. t I n end h er ul C iF D4lo Oropsred, 120011A TERM LEASE SUPPLEMENT CONTINUATION SWEET Pape 19 Of 31 Cugorar Na: .2473634 SLOG Wll Maribor: D00801798 PlreMw A#sonlsrt Ref.: CY36197 ewomor Name and Address LvtMIM ad Location IBM CSO Loation: YQ4 CITY OF DENTON CITY OF DENTON IBM COO Location Address 901-8 TEXAS Sl 901.8 TEXAS 57 DALLAS • CSO Term Laws Maaler A9rselNert Ms.: Q2E6197 , DENTON , 7X 762014331 OENTON , Tx 79701X351 1605 LBJ FREEWAY Associated "ohnimnE li DALLAS , TX Simmorlsry supple of No: Amen*noa Noe: . , cuslarar Reference; Addendun Na l Q)tlolo LetiM No : Qm6mo802 LashoM UuM or for ante ism Plant Order I'1 Lod Pumhou I'Xielrmmad Lire lassar In-ailed Ty"JodsLTeehu at Serial (ry PurcA. Mslnl I'1 Prke N84 C4mma44med SnWM NO Cuslomor No Scale Oescrr/Moss MES No No OPOon 091w Inow Term Artaunl►msnea4 9/10E0 And AmPolm Data R44 121 22736341 TX PALL-OTH 0' 00 38 13,898,00 STEP 12198 7.10 5234558 ALL 0TH PENTIUM SERVERS 122 2273634/ TX PALL-0TH 0' 00 36 03,898.00 STEP 12198 7.10 5234558 ALL OTH PENTIUM SERVERS 123 221363V TX PALL-0TH 0' 00 38 13,898.00 STEP 12198 7.10 523:558 ALL 0TH PENTIUM SERVERS 124 22736341 TX PALL-OTH 0 00 38 13,898.00 STEP 42!98 7.10 $234558 ALL 0TH PENTIUM SERVERS m 125 22736341 TX PALL-07H 1 00 36 13,898,00 STEP 12/98 7.10 5234558 ALL 0TH PENTIUM SERVERS 126 2273634! TX PALL-0TH 0' 00 36 13,898.00 STEP 12198 7,10 5234558 ALL OTH PENTIUM SERVERS 121 2273634/ TX PAIL-0TH 0' 00 36 13,898.00 STEP 12198 7.10 5234556 ALL 0TH PENTIUM SERVERS 128 2273634/ TX PALL-OTH 0' 00 36 13,898,00 STEP 12/98 7,10 5234558 ALL OTH PENTIUM SERVERS 126 2273634/ TX PALL-0TH 0' 00 38 13,898.00 STEP 12/98 710 5214558 ALL OTH PENTIUM SERVERS I Te141 Amend 048 Pmt 111"ho Pone ►,naMe /dt,..emenl ter Oh's a4p11 Pont Dalada MONTHLY 125,062.00 IN ARREARS FOR t"411E LEASE RATES TO 11 VALID, TNIS SOP►LIMENT MUST 91 SIGNED AND NECLIYEO 91 LESSON NY$ IE11ah", !181111 MIII MI r LI 1 TERM LEASE SUPPLEMENT Date prepared. 12101M CONTINMTM SHEET pap 71 to 21 CmIomer No,; 2274631 SupploMM Nlen►e ; 000101f98 Pwdim AVvwmt Not.; QM197 Customer Nan" and Address 01MtaNed At LDUvom IBM CIO I.ecaden: i CITY OF DENTON CITY OF DENTON IBM CIO Loudon AOdru 901 6 TEXAS ST 9018 TEXAS ST DALLAS • CSO Term Lease Mader Afeee aso Nei Qt66I9I ' DENT04 , TX 75201-4354 DENTON , TX 762014354 160516] FREEWAY Anedaled $kvoerMM Na.: DALLAS , TX Iwmwy Iupplenwll Me: AnIIndiAdnl Na.: Addaindi 1 Noe: Cusla ter Reference 0Mele lover fee: Q01621/902 Lee.eonr Leased o FlnReed item P13M Orst" Y) UnX hreRale hKlMmatid ) Lire Lellm IretaMed TrOe ee MedsIreetura a Sena] try ►ureN Maim I') Pricer Re4 _ No Curiomer No S1a]e script, MIS He 01e CminMncR eml IeMnM 001" 001" Mtlud Terre Amaunl Flnenud !/1000 Rent Mdraw 04N Robs 130 2273634/ TX PALL-OTH 0' 00 36 13,898.00 STEP 12191 7.10 5234558 ALL 0TH PENTIUM SERVERS 131 22736341 TX PALL-OTH 0' 00 36 13,891.00 STEP 12196 7.10 5234556 ALL 0TH PENTIUM SERVERS 132 22736341 TX PALL-0TH 0' 00 36 13,191A0 STEP 1241 7.10 5234558 ALL 0TH PENTIUM SERVERS 133 22135341 TX PALL-OTH 0' 00 36 13,198,00 STEP 12191 7.10 5234556 ALL 0TH PENTIUM bLRVERS o 134 2273634/ TX PALL-OTH 0' 00 36 13,191.00 STEP 12191 7.10 5234551 ALL 0TH PENTIUM SERVERS 135 22736341 TX FALL-0TH 0' 00 36 13,1.9.00 STEP 12/91 7.10 S234558 ALL 0TH PENTIUM SERVERS 136 2273634/ TX PALL-0TH 0' 00 36 13,691.00 STEP 12196 730 5234558 ALL OTH PENTIUM SERVERS 137 2273634/ TX PALL•OTH 0' 00 36 13,191.00 STEP 12/91 7,10 5234558 ALL 0TH PENTIUM SERVERS 136 22736341 TX PAIL-0TH 0' 00 38 13,898.00 STEP 12191 7.10 t 5234558 ALL OTH PENTIUM SERVERS To a! Reword in lisp ►ml F""I Pemed hilaneed AnuAmml for ONe "I AR OuTisre MONTHLY 125,084.00 IN ARREARS (OR TMESI L1ASI RATES 70 $E VALID, THIS IWPIIMINY MUST 01 $100110 AND AtCON110 BY LISSOO 1111. 1111141111. ain fill "n1M1 r i lit, !I • I TERM LEASE SUPPLEMENT Dada Prepared. 17/01193 CONTINUATION SHEET Pop I7 of 31 C3nlauar No.: t I C upplefrlard Mueller. D00601TH P reAalo ApNlrwrd Ref.: Q70I197 Name and nd Adtroaa Installed Installed RI Location I BM h0 LeaAofl VQ4 CITY Y OF r Of OENTON CITY Of DEN ION I11M p0 Location Addrotf 901 E1 TEXAS ST !1019 TEXAS ST DALLAS • CSO Ton" Lone Mader Alroom/M No.: Q20I107 DENTON , TX 702014354 DENTON , TX 70201.4354 1405 LAJ FREEWAY Aneolded Ilpplonki Med: DALLAS , TN Ilrfallar3t sti pl/m$nl No: M"o"elyd Med.: Qlalomer Aa6renea: Addondtrd Ned.: Cuoto Lute No.: Q06MIM Lxalwl Laaud or Tlnanced Ham F1ant Ord" Will hrenate ('1EaemaNlO Lma Ln1or Inalalled Tyra Nlodalllej Nra ar IMaI I•I F No urcn Ma1M IM FrIW Row CemmaeeNMM Inhml Ceal"4 Ne Simla WaMplioe LIB No No Cook Option IrcI,A Tartn Ameuet Financed fslodd Ram Mal"" oft halo 139 22736341 TX PALL-OTH 0' 00 36 13,898.00 STEP 12/98 7,10 5234558 ALL OTH PENTIUM SERVERS 140 22736341 TX PALL-0TH 0' 00 38 13,898.00 STEP 1248 7.10 5234558 ALL 0TH PENTIUM SERVERS 141 22736341 TX PALL-0TH 0' 00 38 13,89800 STEP 12/98 7.10 5234558 ALL 0TH PENTIUM SERVERS 142 2273634/ TX PALL•01H 0' 00 38 13,898.00 STEP 12/98 7.10 5234556 ALL OTH PENTIUM SERVERS 143 2273634/ TX PALL-OTH 0' 00 36 13,688.00 STEP 12198 7.10 c S234556 ALL 0TH PENTIUM SERVERS 144 22736341 TX PALL-0TH 0' 00 38 13,898.00 STEP 12/98 7,10 5234558 ALL 0TH PENTIUM SERVERS 145 22736341 TX PALL-0TH 0' 00 36 13,898.00 STEP 12198 7.10 ` 5234558 ALL OTH PENTIUM SERVERS 146 22736341 TX PALL•OTH 0' 00 36 13,69800 STEP 12198 7.10 $234558 ALL 0TH PENTIUM SERVERS 147 22736341 TX PALL-0TH 0' 00 38 13,898.00 STEP 12/98 7.10 { 5234SSS ALL OTH PENTIUM SERVERS Tar Am^M Ied !tap are" I ayrMel nrled Tlnanced AfecNmlM for Ill n9rl Mal Date Is MONTHLY 425,082.00 IN ARREARS FDA THESE LCASI RATES TO It VALID, Tell SurFLIMENT MUST It VION0.0 AND NECIIVID IY 1.111104 Irt 111114!91. 11311311 M III NI I C' I I i+ I a Oil* Prepared 12101M TERM LEASE SUPPLEMENT CONTINUATION SHEET pop 1S er 31 Curlomor HO.: and A9wPI- be Nulior; D00101701 hrdlap ASreenwl Ref. Q266191 Customer Name a1M darest S1ntaw BI toaden IBM CSO location DENTON CITY OF AS CITY OF DE NTON IBM CSO louilon Addren 901 81EXASST ST 901-B TEXAS ST DALLAS •CSO Tenn Leap Wpq Nl No.: Q26619T, OENTON , Ix ?6201-4354 DENTON , TX? M143$4 lB1 FREEWAY ApeeMd 1605 IBM L6 , TX Associated SuppNNnord le": DALLAS tlumnwy knitlem" ISO: Ad ps 6 MB Moo: Ctintomer Aelerenco: Addendulll Nos.: Quills Lour No.: QMU211M lxei,onl L811 led 1 a Knead 14m Plenl Ordrr M! URA Pumhea Line Lrcc« InrHiM I TDe Lfoarl+AHOre of Senal ILI E'I FwcA n1 11 FrIcal Hoy CIEnImaM Nr . Cuf10mN No s i amp Dosch;9,w MES No No I"Ime Opian Oplial lntiW Term Amount lMMpd Cemmilmom" Pima Neel Mo""DeIe Raw 148 22736341 TX PALL-0TH O' 00 38 13,191.00 STEP 12!91 7.10 5234551 ALL 0TH PENTIUM SERVERS 149 22736341 TX PALL-0TH 0' 00 31 13,80800 STEP 12/A/ T.10 5234558 ALL 0TH PENTIUM SERVERS 150 2273634/ TX PALL-0TH O' 00 36 13,09800 STEP 12/98 7.10 5234558 All 0TH PENTIUM SERVERS 151 22136341 TX PALL-0TH 0' 00 38 17,198.00 STEP 12/06 7.10 5234558 ALL 0TH PENTIUM SERVERS 152 22736341 TX PALL-0TH 0' 00 36 13,89800 STEP 12191 7.10 5234551 ALL 0TH PENTIUM SERVERS 153 2273634/ TX PALL-0TH 0' 00 36 13421100 STEP IVo$ 7.10 5234558 ALL 0TH PENTIUM SERVERS 154 22736341 TX PALL-OTH 0' 00 36 13,198,00 STEP 12!91 7.10 5234558 ALL 0TH PENTIUM SERVERS 155 2273S341 TX PALL-OTH 0' 00 36 43,191.00 STEP 12191 7.10 5234551 ALL OTH PENTIUM SERVERS 158 2273834/ TX PALL-0TH 0' 00 36 13,808,00 STEP 12108 7.10 5234558 ALL 0TH PENTIUM SERVERS c 1a1e1 M+euM 9w S1sp Fml Payeroe resod J Ahwoll At"" naN ter ph if "I Rini DMrp • 425,08200 MONTHLY IN ARREARS FOA THESE LEASE NATES TO 91 VALID, 1HIS SUPPLEMENT MUST BE SIGNED AND MECtIVEO BT Lesson BYI IN A4119. IN111+1 H NtMI r c Data Drepared. 12toil% TERM LEASE SUPPLEMENT CuftOlmr Ma CONTINUATION INEET Pays 10.07 21 Mani and A It;ylamlld MIw10ar; D90101 { CCITY TY Oar Name and dtrafa 79/ F DE Installed NO Lfdaden 19M GO Lee Wen: pv~" b emmood 6N" Qml,$? CITY OF DENTON I CIO Laeadon AddrAu 001 13 T I DENT ON AS ST ST 9018 TEXAS ST DALLAS C60 llaelar , DENTON ,7X ?MI-43S4 OENTON , TX 7004354 1906 LBJ FREEWAY Tartu Lane Anaaw dNad key ; C191t17 . DALLAS , TX Iumwy ILMifm" w: AmwIi1MM Nm.: Cwt~ Rdfrance: Addwwm W.: Vuata UNw No : Qb16121g02 LanrpV lento x yinfnnd Ilan Menl Jrder UnN PurcAaw Line Luwr IOelel4" Typ: 1.10dN1Faaturl w SKIM r) 1`12A. 1141401 ri Frmp kma C1EMimMad m I No GwttOmer NO Stall LmOUm MES NO he ODAOm Oplen {nNud Temt AmeuM For~ VI Old emmenl«MM I ib, 157 22736341 TX PALL-0TH e«N AM..ea06% Rem i . 5234556 ALL 0TH PENTIUM SERVERS 0 36 13,691.00 STEP 12/91 7.40 151 22736341 TX PALL-0TH 0' 00 31 13,80600 STEP 12/91 7.10 5234556 ALL 0TH PENTIUM SERVERS 159 22736341 TX PALL-OTH 0' 00 36 13,191.00 STEP 12/91 5234551 ALL 01H PENTIUM SERVERS 7.10 160 2273834/ TX PALL•OTH 0' 00 36 13,191.00 STEP 12191 7.10 5234556 ALL 0TH PENTIUM SERVERS 161 2273634/ TX PALL-0TH 0' 00 31 13,19600 STEP 4231 7.10 $234551 ALL 018 PENTIUM SERVERS 162 22736341 TX PALL-0TH 0' 00 36 13,40000 STEP 12/96 1.10 S234550 ALL 07H PENTIUM SERVERS 163 22136341 TX PALL-OTH 0' 00 36 13,191.00 STEP 12191 7.10 5234551 ALL OTH PENTIUM SERVERS 164 2273634/ TX PALL-0TH 0' 00 36 15,10500 STEP 12191 7.10 5234551 ALL 0TH PENTIUM SERVERS 165 22735341 TX PALL'OTH 0' 00 36 15,105.00 STEP 12/96 7.10 r 5234551 ALL 0TH PENTIUM SERVERS Total Amount apnam Period FMaeed AAecISi mI ke • IIAta ON Mani Doi 127.496A0 MONTH LY ` IN ARREARS 3 IOM TN1at L1A11 NAT11 TO 11 VALID, THIS SUPHIMINT 111111111 SIONIO AND A1ClIV1D IT LISSOk 1Tt 1111411, tin me Al In MI , I I LI u I I Date Prepared. IVOIM TERM LEASE SUPPLEMENT CONTMUTATION $MEET Pays m of DI CsMapr Ile.: 2270634 thnlomer Name and Afton I DENTON NrdeEed at Lowfim Fa dAtt som a. net. Q2061 D) CITY Of XAS 51 CITY OF DENTON OENT NTOn D 1EA9 Sl 001.8 TEXAS ST Term Gap Meadow , TX?M143S4 DENTON , TX 7620141!4 INS LIIJ FREEWAY AVeelllelM Q2EDt P7 , DALLAS TX um"wary E f A1Nendmery on.: t:u/lomer Rewenae: AddloduN nov "Is Lens me-- Qo1g2118m letNwN Lowe er f,nMtae Thrf1 Plats Draw Lima No Ll Cuultl~ Intlallad iyn Mo"tulure of smal Iq hlireR McIM 17 Und►~ ~ r11NNneMReal d No amer No state Da "mph" MES No No OPhan OplbR 1MIW TrM Anwunl FManep Vt000 PAM c-=w ~ o 166 22736341 TX PALL-OTH , co ;ii Dale Rom $234554 ALL 0TH PENTIUM SERVERS 0 36 15,40500 STEP 12/96 7.10 117 22736341 TX PALL-0TH 0' 00 36 15,105.00 STEP 12roa L10 5234551 ALL 0TH PENTIUM SERVERS 164 22735341 TX PALL-0TH 0' 00 38 15,405.00 STEP 12/96 7.10 52345SB ALL 0TH PENTIUM SERVERS 169 2273134/ TX PALL-OTH 0' 00 5234558 3B 15,10S.00 STEP 12194 7.10 ALL 0TH PENTIUM SERVERS 170 22738341 TX PALL-0TH 0' co 34 iS,10500 STEP 12/61 7.10 u $234558 ALL 0TH PENTIUM SERVERS 171 2273031/ TX PALL-OTH 0' 00 30 15,105.00 STEP 12/91 T.40 5234558 ALL 0TH PENTIUM SERVERS 172 22736341 TX PALL•OTH 0' 00 36 15,105.00 STEP 12194 1.10 5234551 ALL 0TH PENTIUM $Ewms 173 22738341 TX PALL•OTH 10' 00 38 15,105.00 STEP 12/94 7,10 5234558 ALL 0TH PENTIUM SERVERS 174 2273634/ TX PALL•OTH 0' co 36 IS,105.00 STEP 121A6 7.10 c 5234558 ALL 0TH PENTIUM SERVERS Tarlf AInMM sea ►ytnenl IMp Raan/ld :1 - AN3H=PTa P IMi/ Pwa1 Ran! DNalll 135,9/5.00 MONTHLY IN ARREARS T04 THUt LUtI OAT 1$ TO 6t VALID, THI• •UPPLININI MU6T e1 fIONIC AND NIlIMP 6Y L11fOR 011 IIM4111. rim 3311 n 103 ui r Data DrgDanQ 12101m TERM LEASE SUPPLEMENT CONTINUATION SHEET Page to of 31 Cualarlgr No.: 227" ' CualOmar Nam and ANnn S+dow at Location Sgwwoanl Numbr, 009801798 Onetuaa AV@wnwrt Pg.. C,hA SF CITY OF DENTON CITY OF DENTON tam CSO L"odeft YQ4 - 1 001 S TEKAS 5T 501.8 TEXAS ST UY Ct • ulmAddress DENTON , TX 76201-4354 DENTON , ill T620143S4 ISM L9J FREEWAY Tom LNp t4Aar d Ne.: Q20SIS7 , DALLAS , TX AagOdMN Supplgmald Nm.: ~Y SY►DIMINd No: Cualornar NgRanncg: A0Aan8ngnl Na.; Meantime Nag r wA* Lanor no. Q818t418802 U" Lan logia c, Ina1a11a4 Lu Typo u4 uodgFlnannGl/Fgarurg Isem. PIaM Order Iq LIMA M PurcAag 41 No Cual or Stagg m PUMA malat 1'iLaNmNeO oma No Leah pnplpllen LIE$ Pie Stagg 17 MeV OWon PAW Ca-w-AcemgM Illbgge Do." Inelu4 Tam AaeuN Financed tnao0 Rol Alaluaa DA Rase 175 2273634/ TX PAIL-0TH 00 38 15,105.00 5234558 ALL 0TH PENTIUM SERVERS STEP 12/98 1.10 176 22738341 TX PALL-0TH 0' 00 38 15,105.00 5234558 ALL 0TH PENTIUM SERVERS STEP 12/98 1.t0 ~ 177 2273534/ TX PALLOTH 0' 00 38 15,105.00 STEP 12198 7.10 5234558 ALL OTH PENTIUM SERVERS 171 2273634/ TX 9994-001 T' NA 38 15,875.00 $234558 VENDOR SOURCED PRODUCTS/SVCS STEP 12/13/98 5.90 179 22736341 TX 102 T' NA 35 980,925.00 STEP 12115/98 9.90 1 $234558 4NCING OF NON-IBM SOFTWAR 180 2273834/ TX N ;005 T' NA 36 84,404.00 STEP 12/15198 5.90 5234558 FINANCE INSTALLATION CHARGES I 161 22738341 TX 9994-007 T' NA 38 7,984.03 STEP 12/15/98 5.90 5234558 FINANCING OF SHIPPING CHARGE fMM AmaM SN $sea Pmt I,&~ PM64 Rnanea4 AMacamom Na IMU one) Rml 004.10 IN ARREARS MONTHLY 000 MEFE LEASE RATES 10 AE VALID, Me AUPPLEUt1/T NUAT SI SIGNED AND RECErV1D EV LESSON SY11L1430. r- Trn Dn n 111M1 a l 1 R TERM LEAAE 8UPPLEMEN7 Date Prepared. 121D M CONTINUATION SHEET Pago 22 of al CYllomer No.1 2273634 Supplemdnt Note: D60/01r'// Pwdnee Asreemerrt Not., Q2001S7 t Customer Name and Address Installed at Location IBM CSO Location' YQ4 CITY CF DENTON CRY OF DENTON IBM CSO Locaton Address 001 B TEXAS ST 901-8 TEXAS 51 DALLAS , CSO term toast Mader Agreement Ne.t Q26etS1 DENTON , IX 78201 d3S1 DEMON , TX 762014354 1605 LBJ FREEWAY Associated euppld W. Noe, DALLAS , TX Summary BLW40RMI No: AmendmdM Ned: Cudomef Rehnnce AddenAfm Noel Quote Letter Nd : Q0180210102 Plenl Drar w ae ul Cmlumu No typo MoatBUiwe ►1[S N* NO Dow, ot,on 2273634 9994.007 D07 FINANCING OF SHIPPING CHARGE The followin?O Step Payment inlormalion applies to the above unit. r payment 1 to % the rate Is $355 55 and the monthly rent Is $2832,00. For payment 2 to 12 the rate Is $0 00 and the monthly rent Is $0.00. For payment 13 to 13 the rate Is $$155 55 and the Monthly rent Is 52832.00. For payment 14 to 24 the rate Is 10.00 and the monthly rent Is 5000, For payment 2r y 25 the rate is 755.55 and the monthly rent Is $2832,00. For payment: J 36 the rate i3 0,00 and the monthly rent Is $0.00, 2273634 0994- IX. 001 VENDOR SOURCED PRODUCTSISVCS The following Step Payment inlormalion applies to the abovs Init. Fcr payment 1 to 1 the rate is $355.51 and ,he m Ihly rent is $5173.00, For payment 2 to 12 the role Is $0.00 and the moNinly rent is 50.00. For payment 13 to 13 the role Is $35555 and th N monthly rent is $5573 W. For payment 14 to 24 the tale to $0.00 and the mmahly rent is 50 00. For payment 25 to 25 the rate Is $355.33 end the monthly rent is $5573.00. For payment 28 to 38 the rate is $0.00 and the monthly rent Is $0.00, 2273634 9994-005 005 FINANCE INSTALLATION CHARGES The follm Ing Step Payment Information applies to the above unit. For payment 1 to 1 the rate is $355.55 and the monthly rent is $30010.10. For payment 2 to 12 Ilia rate Is $000 and the :oonlhly rent is $0.00. For payment 13 to 13 the rate Is $355.55 end the monthly rent is $3001000. For payment 14 to 24 the rate Is $000 and the monthly rent is $000. For payment 25 to 25 the rate Is $355 55 and the monthly rent Is $30010,00. For payment 26 to 311, the rate Is $000 end the monthly rent If $0.00. 2273634 9994002 002 FINANCING OF NON-IBM SOFTWAR The following Step Payment Informalion applies to the above unit. For payment 1 to 1 the rate Is $355.55 and the monthly rent Is $341786,00. For payment to 12 the rate is 50,00 cad the monthly rent Is $0,00. For payment .3 1o 13 the role Is $355 SS and the monthly rent is $348181.00, For payment 14 to 24 the rate Is $0.00 and the monthly rent is $0.00. For payment 25 to 25 the rate Is $355 55 ar4 the monthly rent Is $348781.00. For payment 20 to 30 the tale Is 50.00 and the monthly rent is 60 00. i TERM LEASE SUPPLEMENT Dale Freparod: 12101190 CONTINUATION 4NEET pNe~ „ Cuttemer No: 2273614 hpplenloM N.ceiN. ~m 11wilte" A/namrd Rat: Q266197 Cuttamar Name arW Addreto M-Nad at Leaaden INM CEO Lat&II CITY OF OENTON CITY OF DENTON ISM C60 Lowden Ad*#" ' 9018 TEXAS 51 90t.0 TEXAS ST DALLAS - CSO Tam Leap Maatw Aowment Nac Q766167 DENTON , TX 763014354 DENTON , TX 71IM43S4 1605 L61 FREEWAY Ataea;alad 10 is - Nat: DALLA6 , TX bumm" fuppNmad It* . Addendum Itea.: Cutlomar M6nnea: Quota Labor No.: "11t11ot Frets Order or 9ar!N Cunaner He Type thoaelselluro MEN No No Dstcnal4N 2273634 PAL: OTH ALL 0TH PENTIUM SERVERS 2273634 PALL-0TH ALL OTH PENTIUM SERVERS 2273634 PALL-OTH ALL 0TH PENTIUM SERVERS 2273634 PALL-0TH ALL 0TH PENTIUM SERVERS 2273634 PALL-0TH ALL 0TH FENTIUM SERVERS 2273634 PALL-OTH ALL 0TH PENTIUM SERVERS 2273631 PALL•OTH ALL 0TH PENTIUM SERVERU r 2273834 PALL-01H ALL 0TH PENTIUM SERVERS 2273634 PALL-0TH ALL OTH PENTIUM SERVERS 2273634 PALL-0TH ALL OTH PENTIUM SERVERS 2273634 PALL-0TH ALL 0TH PENTIUM SERVERS 2273634 PALL-0TH ALL 0TH PENTIUM SERVERS 2273634 PALL-0TH ALL 0TH PENTIUM SERVERS ` 2273634 PALL-07H ALL 0TH PENTIUM SERVERS 4 1 2 273634 PALL-OTH ALL 0TH PENTIUM SERVERS 73634 PALL-0TH ALL 0TH PENTIUM SERVERS 2273634 PALL-0TH ALL 0TH PENTIUM SERVERS A473634 PALL-0TH ALL 0TH PENTIUM SERVERS 2273634 PALL-0TH All 0TH PENTIUM SERVERS 2273634 PALL-0TH ALL 0TH PENTIUM SERVERS 2213834 PALL•OTH ALL 0TH PENTIUM SERVERS 2273834 PALL•OTH ALL 0TH PENTIUM SERVERS 2273634 PALL•OTH ALL 0TH PENTIUM SERVERS 2273634 PALL•OTH ALL 0TH PENTIUM GERVERS 2273634 PALL-OTH ALL 0TH PENTIUM SERVERS 2273634 PALL-0TH ALL OTH PENTIUM SERVERS C 2273634 PALL-01H ALL 0TH PENTIUM SERVERS 2273634 PALL-OTH ALL 0TH PENTIUM SERVERS 2273634 PALL-OTH ALL 0TH PENTIUM SERVERS 2273634 PALL-07111 ALL 0TH PENTIUM SERVERS 2273634 PALL-0TH ALL 0TH PENTIUM SERVERS 2273634 PALL-011-1 ALL 0TH PENTIUM SERVERS 2273634 PALL-071-1 ALL 0TH PENTIUM SERVERS 2213634 PALL-0111 ALL 0TH PENTIUM SERVERS 2,^73634 PALL-0711 ALL 0111 PENTIUM SERVERS c TERM LEASE SUPPLEMENT Dale Prepared 1ZOtA1 CONTINUATION SN ET page N.er H Customer we: wuu Supf lament Iknier. DOOM no Pwduu Aerwnrnl Iles; p2eevl Cuelamer kor" W4 Ade•/11 kWeAN M Laagen IoM CSO tedaadn: CITY OF DENTON CITY OF DENTON IN CIO tease" Mdre'iee 0 TEXAS ST 901 .6 TEXAS ST DEN10 TON TX r6701.411e DALLAS • CIO Term Lem MaetM ASNeNyrq Md.; g2EE14T , D6:TON , TX ?82014 354 de03 Le! FREEWAY AedoelMN SuppNnaeal Nee; DALLAS , TX T•ymmMy supplement Ne; Amendment Mee,: Cuuemer Reference: Ad/endi n Moe.: 440% to ter No; CM48211M Furl Order C6rramor Ns a torlol Ty" ModolKo uo WS No No Doocnelien 2273634 PALL -0TH ALL 0TH PENTIUM SERVERS 2273634 PALL-0TH A'_L OTH PENTIUM SERVERS 2273834 PALL-0TH ALL OTH PENTIUM SERVERS 2273634 PALL-0TH ALL OTH PENTIUM SERVERS 2273634 PALL•OTH ALL 0TH PENTIUM SERVERS 2273834 PALL-0TH ALL 0TH PENTIUM SERVERS 2273834 PALL-0TH ALL 0TH PENTIUM SERVERS 2273634 PALL-0TH ALL 0TH PENTIUM SERVERS 2273814 PALL-0TH ALL 0TH PENTIUM SERVERS 2273634 PALL-0TH ALL 0TH PENTIUM SERVERS 2273634 PALL-0TH ALL 0TH PENTIUM SERVERS 2273634 PALL-0TH ALL 0TH PENTIUM SERVERS 2273834 PALL-0TH ALL 07H KNTIUM SERVERS "2273834 PALL-0TH ALL OTH PENTIUM SERVERS '2273834 PALL-0TH ALL OTH PENTIUM SERVERS 2273634 PALL-0TH ALL 0TH PENTIUM SERVERS 2273634 PALL-0TH ALL 0TH PENTIUM SERIrERS 2273634 PALL-07H All 0TH PENTIUM SERVERS 2273834 PALL•OTH ALL OTH PENTIUM SERVERS 2273834 PALL-0TH ALL OTH PENTIUM SERVERS 2273834 PALL•OTH ALL 0TH PENTIUM SERVERS 2273634 PALL-OTH ALL OTH PENTIUM SERVERS 2273634 PALL•OTH ALL OTH PENTIUM SERVERS 2273634 PALL-OTH All 0TH PENTIUM SERVERS The followln0 Step Payment Information appplies to each of the above 50 units. For payment I to t the rate Is $350 30 and the monthly rent Is $521.00. For payment 2 to 12 the rate Is $0.00 and the monthly rent is $0.00. For payment 13 10 13 the rate Is 535010 and the monthly rent is $521.00. For payment 14 to 24 the role Is $0.00 and they monthly rent Is $0,00. For payment 25 to 25 the rate Is $352 30 and the monthly rent Is $521.W For payment 25 to 30 the rate Is $0.00 and the monthly rent Is $0.00. , "I 114W AM 41 i TERM LEASE SUPPLEMENT Dale Prepa.ed'. 12MOM CONSINUATION SNEtT H .W 21 Customer NO.: 2273034 SupplemenE Nu116W. 000/01701 Purenne ASreelrlerN RN.: Q290197 Cudemer Nom and Ao6eer IngedeO Al louden IOM CSO L CITY OF DEN TON CITY OF OE NY ON IOM COO I~Alkl 901~11 TEXAS ST 901 B TEXAS ST DALLAS - CSO Tenn Um 6-- '1M OeIM e.nwlM No.: Q2M191 DENTON , TX 7,0201.43S4 DENTON , T% ir..01-4354 1003 LBJ FREEWAY AeeedelNS ~1ehl Nm : DALLAS , TX Sunyryryli*plawmd Ilk M1u16neM Mee.: adaner Reference Adderdum No Qum* Letler Me.: Q0161t W2 rLm Son a told Cuflamlr No ryp/ Alodel;lydurl IAEf No No OaenNien 2273634 PA'.t-0TH ALL 07H PENTIUM SERVERS 2273634 FALL-OTH ALL 0TH PENTIUM SERVERS 2273634 PALL-OTH ALL 0TH PENTIUM SERVERS 2213634 PALL-0TH ALL OTH PENTIUM SERVERS 2273634 PALL•OTH ALL 0TH PENTIUM SERVERS 2277634 PALL-0TH ALL 0TH PENTIUM SERVERS 2273834 PALL-0TH ALL 9TH PENTIU7A SERVERS 2213634 PALL-OTH ALL OTH PENTIUM SERVERS 2273634 PALL-0TH ALL 07H PENTIUM SERVERS 2273634 PALL-0TH ALL 0TH PENTIUM SERVERS 2273634 PALL-OTH ALL 0TH PENTIUM SERVERS 2273634 PALL-0TH ALL 0TH PENTIUM SERVERS 2273634 PALL-0TH ALL 0TH PENTOM SERVERS 2273634 PALL-OTH ALL 0TH PENTIUM SERVERS 1 8273634 PAIL-0TH ALL 0TH PENTIUM SERVERS 58273634 PALt-0TH ALL 0TH PENTIUM SERVERS 2273634 PALL-OTH ALL 01H PENTIUM SERVERS 2273634 PALL-01H ALL 0TH PENTIUM SERVERS 2273634 PALL-OTH ALL 0TH PENTIUM SERVERS 2273634 PALL-OTH ALL 0TH PENTIUM SERVERS 2273634 PALL-071-1 ALL 0TH PENTIUM SERVERS 2273634 PALL-0TH ALL OTH PENTIU!A SERVERS 2273634 PALL-0TH ALL 0TH PENTIUM SERVERS 2273634 PALL-0TH ALL 0TH PENTIUM SERVERS 2273634 PALL-0TH ALL 0TH PENTIUM SERVERS 2273634 PALL-0TH ALL 0TH PENTIUM SERVERS 2273634 PALL-0TH ALL OTH PENTIUM SERVERS 2273634 PALL-0Th ALL 0TH PENTIUM SERVERS 2273634 PALL-01H ALL 0TH PENTIUM SERVERS 2273634 PALL•OTH All 0TH PENTIUM SERVERS 2273634 PALL-0TH ALL OTH PENTIUM QERVERS 2213634 PALL-OTH ALL 0TH CENTIUM fRVERS 2273634 PALL-0TH ALL 01H PENTIUM SERVERS 2273834 PALL-OTH ALL 0TH PENTIUM SERVERS 2213634 PALL-OTH ALL 0TH PENTIUM SERVERS 1w, loll 'Ifif q0 i F, TERM LEASE SUPPLEMENT Data Prepared. IVOV%1 CONTINUATION 649EY Pqe 20 or 31 Customer Na.: 727304 supplonwnt mMeOs DOOb0176A Pwcml* ASraemem Rd; Q20419T Customer Warm and Address 1nslallea al Location IBM CIO Leaaeen; YQ1 C I T Y OF OE N 1 ON CITY OF DEN TON IBM CSO Looaeon Address 9018 TExAB 51 001-8 TEXAS ST DALLAS • CSO Term Late Walar AsraamaM Mea 0206107 DENTON , 7x 28201 133< DENTON , Tx 102014351 IBM LBJ FREEWAY Aasocialod Suppowwnl Nos.: DALLAS , TX summary SLOPbewnt No: Ame"Olmom Nos: Addendum Noc Customer Rahraneo Qtuots Letter No: Q0166210$U Plant Oran - b N 1{ CYllomel No typo IJOdIRN1Yre wig No No O Defell Pllea ' 2273634 PALL-0TH ALL 0TH PENTIUM SERVERS 2273634 PALL-OTH ALL 0TH PENTIUM SERVERS 2273634 PALL-OTH ALL 0TH PENTIUM SERVERS 2273634 PALL-0TH ALL 0TH PENTIUM SERVERS 2273634 PALL-OTH ALL 0TH PL'NTIUM SERVERS 2273634 PALL-OTH ALL 0TH PENTIUM SERVERS 2273634 PAIL-OTH ALL 0TH PENTIUM SERVERS 2273634 PALL-0TH ALL 0TH PENTIUM SERVERS 2273034 PALL-0TH ALL OTH PENTIUM SERVERS 2273634 PALL-OTH ALL OTH PENTIUM SERVERS 2273634 PALL-0TH ALL 0TH PENTIUM SERVERS 2273634 PALL-OTH ALL OTH PENTIUM SERVERS 2273634 PALL-07H ALL OTH PENTIUM SERVERS 2273634 PALL-0TH ALL OTH PENTIUM SERVERS 2273634 PALL-OTH ALL 0TH PENTIUM SERVERS 2273634 PALL-0TH ALL 0TH PENTIUM SERVERS 2273634 PALL-OTH All 0TH PElITIUM SERVERS The following Step Payment Information applies to ^ach of the above 52 units. For payment 1 to 1 the rate Is $359,30 end the monthly rent Is $625.0U. For payment 2 to 42 the rote Is $0,00 end the monthly rent is 60A0, For payment 13 to 13 the rate Is $359,30 and the monthly rent Is $x25,00 For payment 14 to 24 the rate Is S0.00 and the monthly rent Is SOHO. For payment 25 to 25 the rate Is $359,30 and the monthly rent Is $625.00. For payment 26 to 36 the rate Is $0.00 and the monthly rent Is $0,00. r I I w TERM LF43E SUPPLEMENT Darr Prepared, 1124 TM CONTINUATION SHEET Peas !2 of >t Cuslemar No: 2273634 SUPplemenl NIMer. 000111011111111111 Purchase Ayr«menl Rd.; gJ66tp1 CUOMO Name and "drot4 RNIdIN at Looellon IOM CIO Locaeaa YQ4 CITY OF DENTON CITY OP DENTON IBM CIO Location Address 001 8 . TEKAS Si 9016 TEKA4 ST DENTON DALLAS . C50 Term Loses Matter A"Iso M No.: QMIOI , DENT ON 7K ?6201.4354 Di NTON , TX 76201-4354 1603 LGJ FREEWAY Associated Supplemern N«: DALLAS , TK a.enmary SupptemsM No: Amen6nent Noe: cuslamer Reference AddenAan Noe.: Quote Letter No, Q0161211102 Plam Omer N SNial h_ uomN No type ModdRnlwa UES No NO Duenpon 273634 PALL-0111 ALL OTH PENTIUM SERVERS 2273634 PALL•07H ALL 0TH PENTIUM SERVERS 2273634 PALL-OTH ALL 0TH PENTIUM SERVERS 2273634 PALL-OTH ALL 0TH PENTIUM SERVERS The following Step Payment Information applies to each of the above 4 units For payment 1 to 1 the rate Is $359.30 and the monthly rent Is 51347.00. For payment 2 to 12 the role Is $0.00 si,d the monthly rent Is $0.00. For payment 13 to 13 the rate is $359.30 a^A the monthly rent II $1341004 w For payment 14 to 24 We rate is 50,00 and the monthly rent Is $0004 o For payment 25 to 25 the rate is $359 30 and the monthly rent Is 51347.00. For payment 28 l0 36 the rate Is $0,00 and the monthly rent is 50.00. 2273634 PALL-0111 ALL OTH PENTIUM SERVERS 2273634 PALL•OTH ALL 0TH PENTIUM SERVERS 2273634 PALL•07H ALL 0TH PENTIUM SERVERS 2273634 PALL-OTH ALL 0TH PENTIUM SERVERS The following Step Payment Information applies to each of the above 4 units. For payment 1 to 1 the rate Is $359 30 and the monthly rent Is $1573.00. For payment 2 to 11 the rate is $0.00 and the monthly rent Is $0,00. For payment 13 to 13 the rate Is 53S9,30 and the monthly rent is $1673 00. Far payment 14 to 24 the rate Is $0.00 and the monthly rent Is $0004 For payment 25 to 25 the tale 1s $359 30 end the monthly rent Is $1673.00. For payment 28 to 36 the rate Is $0.00 and the monlhty rent Is $000. y r l I L V TERM LEASE SUPPLEMENT Due pnpowst 17/01 ME CONTINUATION $1141417 pop Be Jo „ Cwlomer no: 2277!31 !~vg7MunMr: 4)00101 m Pwr*M" A«MNwNt Net: Q20l1l1 Cuslonwr Norm ArW Address k*Ukd of Leudw. iSY Cf0 Letedon: CITY OF DENTON CITY AF DENTON ISM COO tmdon Addreu Wt-8 TEXAS ST 001.8 TEXAS ST DALLAS • CSO Tom Luee MnW Ali m m t Ills.: Qt00197 , DENTON TX 18201-1351 DENTON TX 1820141331 ISM LBJ FREEWAY DAL LAS , TX Aseedaed l~~d : 41wleflery ~ ! %o.I ARlendrrNr! NM: Cwtemsr ReMente: mlo r Nee.: t}rale Low me.: Q011tti1m ('nM Goer a CuIIpMr No ?yp %#0611,11614 to ME! Ne P16 Ne psenpnen 2273634 PALL-0TH ALL OTH PENTIUM SERVERS 2273634 PALL-0TH ALL OTH PENTIUM SERVERS 2273634 PALL-OTH ALL 0TH PENTIUM SERVERS 2273634 PALL-0TH ALL 0TH PENTIUM SERVERS 2273634 PALL-0TH ALL 01H PENTIUM SERVERS { 2273634 PALL-0TH ALL, 0TH PENTIUM SERVERS 2273634 PALL-07H ALL OTH PENTIUM SERVERS , 2"73634 PALL-0TH ALL 0TH PENTIUM SERVERS '273634 PALL-OTH ALL 0TH PENTIUM SERVERS 1411834 PALL-0TH ALL 0TH PENTIUM SERVERS 634 PALL-0TH ALL 0TH PENTIUM SERVERS 034 PALL-0TH ALL 0TH PENTIUM SERVERS 634 PALL-0TH ALL OTH PENTIUM SERVERP, 634 PALL-0TH ALL 07H PENTIUM SERVErd w 834 PALL-0TH ALL 0TH PENTIUM SERWAS 634 PALL-0TH ALL 0TH PENTIUM SERVERS 634 PALL-0TH ALL OTH PENTIUM SERVERS 634 PALL-0TH ALL OTH PENTIUM SERVERS 1634 PALL-0TH ALL OTH PENTIUM SERVERS 1634 PALL-07H ALL 0TH PENTIUM SERVERS 1634 PALL-0TH ALL 01H PENTIUM SERVERS 2273634 PALL-0TH ALL 0TH PENTIUM SERVERS 2213834 PALL-0TH ALL 0TH PENTIUM BEAVERS 2273634 PALL-0TH ALL 0TH PENTIUM SERVERS 2273634 PALL-0TH ALL 0TH PENTIUM SERVERS 221314 PALL-0TH ALL 0TH PENTIUM SERVERS t 2273634 PALL-0TH ALL 0TH PENTIUM SERVERS 2273634 PALL-0TH ALL 0TH PENTIUM SERVERS 2273694 PALL-0TH ALL 0TH PENTIUM SERVERS 2273634 PALL-0TH ALL OTH PENTIUM SERVERS 2273634 PALL-0TH ALL 0TH PENTIUM SERVERS 2273634 PALL-0TH ALL 0TH PENTIUM SERVERS 2273634 PALL-0714 ALL OTH PENTIUM SERVERS 2273834 PALL-0714 ALL O1H PENTIUM SERVERS 2273634 PALL-0714 ALL 0111 PENTIUM SERVERS I r L 4 TERM LEASE SUPPLEMENT Data prepered 1210111 CONTINUATION SHEET Pace 26,0121 Cuelomer No! 2271631 supplemom Rem aor: D00mns Parehaee Aryapent Ref.; Q200ta7 Cud Omer Name ere Address Nn Mae at Location ISM CIO Loeallm, CITY OF DENTON CITY OF DENTON IBM CSO Loudon A"vn; 1018 TEXAS 57 901-B TEXAS ST 00LLA.1 - CSO Tore Lees Metier ASreea - No.: Q26e1S1 , DEN70N , TX 762061354 DENTON , TX 702014M 1605 LBJ FREEWAY AOVWAM Swlelel "01: DALLAS TX ~f11MiaMra Net.: . Ad6onaaaN Ms.: Cuftomor Re7ersoce. prole Leuw Me. Q1111$1"Of k nael oar or tanar cullomrr No Type Madelrfadure LES No we oererlprlon 2273634 PALL•OTH ALL 0TH PENTIUM SERVERS .'273634 PALL-07H ALL 0TH PENTIUM SERVERS 2273634 PALL•OTH ALL 0TH PENTIUM SERVERS 2273834 PALL•OTH ALL 0TH PENTIUM SERVERS 33 227304 PALL•OTH ALL 0TH PENTIUM SERVERS 2273634 PALL•OTH ALL 07H PENTIUM SERVERS 2273694 PALL•OTH ALL OTH PENTIUM SERVERS 2273614 PAILL-OTH ALL 0TH PENTIUM SERVERS 2273634 PALL•OTH ALL 0TH PENTIUM SERVERS The following Step Payment Information applies lO each of the above 44 units. For payment 1 to t the rate Is $359 30 and The monthly rent Is $4994.00. for payment 2 to 12 the rate is $0.00 and the monthly rent Is 50.00. For payment 13 to 13 the rate IS $359 30 end the monthly rent Is $4994.00. For payment 1410 24 the rate is $000 and the monthly rent Is $0.00. for payment 25 to 25 the rate is $359.30 and the monthly rent Is $4994,00, rwr for payment 26 to 36 Iho role is 10,00 and the monthty rent Is $5 00, C I •r 1 TERM LEASE SUPPLEMENT j Cate prepared. 12MV96 CONTINUATION SHEET page 30 of 31 Customer Na : 2273634 SuWOM"t Number. 0006617911 purcMU AgraemaM Raf.: Q7061ar Customer Nana and Address Indaned W Locatbn 18M C50 ledatlan: YQe [STY OF DENTON CITY OF DENTON UM CIO Locatlan Addnse 001 B TEXAS ST DC1 0 ttKAS ST DALLAS • CIO Term Least Master Agraewmo No.: QM ill ' DENTON TA 762011354 DENTON , TK 762014354 1603 LBJ FREEWAY Aefodated Supphmenl Ned: DALLAS , TA Summary owoemaM Na: Amendmard Noe.: . Addendum Noe: Customer Reference. Quote Lefler Nd„ Qot$0216602 rig nl or der W Snial CNI(mGr No type Mwel/rOIN'e OES No No Dearnpcon i 2273634 PALL-OTA ALL 0TH PENTIUM SERVERS 2273634 PALL-OTH ALL OTH PENTIUM SERVERS 2273634 PALL-OTH ALL OTH PENTIUM SERVERS 2213634 PALL-0TH ALL OTH PENTIUM SERVERS 2273831 PALL•OiH ALL 0TH PENTIUM SERVERS 2273634 PALL-0TH ALL 0TH PENTIUM SERVERS 2273634 PALL-0TH ALL 0TH PENTIUM SERVERS 22,3634 PALL•OTH ALL 0TH PENTIUM SERVERS 2273934 PALL•OTH ALL 0TH PENTIUM SERVERS 11,34 PALL-0TH ALL 0TH PENTIUM SERVERS 1134 PALL-OTH ALL 0TH PENTIUM SERVERS 1134 PALL-OTH ALL 0TH PENTIUM SERVERS 1634 PALL-0TH ALL 0TH PENTIUM SERVERS 1634 PALL-OTH ALL OTH PENTIUM SERVERS w I following Step Payment informalion applies fo each of the above 14 units. For payment 1 to 1 the rate Is $359.30 and the monthly rent Is $5427,00. For payment 2 to t2 the role Is $000 and the monthly rent Is $0.00. For payment 13 to 13 the r Me Is $359.30 and the monthly rent is $5427.00. For payment 14 to 24 the rate is $000 and the monthly rent Is $000. For payment 25 to 25 the ra.e Is $359 30 and the monthly rent Is $5427.00 For payment 26 to 36 the rate Is $0.00 and she monthly rent is $000. Supplement Totals The following includes locals for all units on the supplement. For payment 1 to 1 the total monthly rent is $768610 00. For payment 2 to 12 the total monthly rent Is $0.00. c For payment 13 to 13 the total moal'dy rent Is $766616.00. For payment 14 to 24 the total monthly rent Is $0.00. For payment 25 to 25 the total monthly rent Is $766616.00. i li i 1111 /I ~1B Ir i L TERM LEASE SUPPLEMENT Sapp. ND: DOW1701l; Additional Terris and CondlUero OPTION CODE! Losses repres" That Lessee qualities as a State or Political subdivision of a State for purposes B Lease with fair market value end-oldesse options and Lessor is owner luf tax purposes of Section 103(x) of the Code. Any misrepresentation of Lessee's status under Section 103(x) o B+ Lease with fail mariet value end of lease options Sri evnt Of default Yrlder the A eement. Lessee shall 0 Lease With fair Markel value ond~ofdease options for IAA exempt Lessees Omremanls of Cade Section 14?P('e) and industry Reaulaonc coon tlu erreun all nk Lessee r. ereporting to. B' Lease with prestateci end-of-least options iglu lid Ise D' Lease with one dollar Ill) end-of leafO Purchou Option and tax exempt Interest For SWOprlaie Infernal Revenue Service (IRS) Form E036.G or 1036,GC, leased shall pay Lessor, tax exempt lessees an demand. a swn to be determined by Lessor, that wil return 10 Lesser the econOmlc 1`46019 as Lease will one sedollar es IN) end Of feria Purchase Optid Lessor would otherwise hove received d: L I or for used equipment 1 Lessee does not Ale the above IRS farm DWI a timely basis: of LO Le.,. la used equipment for tax exempt lessees E. IRS riles Lessee does not quality under W. ion 703)x) of The Code 5 Financing of IBM One-lime Charges AUTHORITY TO PION FIRMCINO STATEMENT! S' Financing of IBM One-Time Charges with tax exempt Interest Td( lax exempt Lessees Lessee authorities Laud( or its pent ss attorney in foci for the limited purpcaa of exacuhng in T Financing of other one time charges Lessee's name and fling any Uniform Canmerclal Coda tinaneing statements or similar dccu• 1' Financing of alher One time charges with lax exempt Intel,A M tax exampl lessees mania, Such sutnarEabon shelf not constitute t general power of attorney from Lessee, atoll be TERM CODES narrowly construed, and sh NI nul be eneclave la any purpose other than to execute uCC•1 filings CO cuterrmndus lease • trio Term for this Equipment shalt expire at list same lime reHl+nq to the Equipment lx on this SuppemetiL However, Lessor will rid prepere, execute as Ile Tern lot an associated hem of Equipment. or Me mancing saterni or timid; documents la option G. O, 0' of L0, PURCH, OPTION (PURCHASE OPTION CODES ENOW-LEASE ONLY) WARRANTY DISCLAIMER i f M Far rnariel sales value at and of Lease NA Not A " pplaced+ EXCEPT FOR LRSlOR'S WAARANTY OF QUIET ENJOYE N LESSOR MARES WMRANTY, CL contact IBM Credal fur purchase pn:e N Purchosa price is one dollar (H,dDI EXPRESS OR IMPItED, AS TO TO ANY MATTER 1MIATfOEVER, IIFCIUDTNO BUT N01 OT MMITED TO number Presdred purchase percent • purchase price will oe Ina Unit Purchase Price THE CMARILITY Of THE EQUIPMENT OR PROORAMMIIR) TO CORRECTLY PROCESS, PROWIR limes This percent ANWOA RECEM SpA~ATI DATA WITHIN AND BETWEEN THE 30TH AND 2161 CENTURIES, AND THE G' Purchase Option Codes +ra spenbed in Customer Bulletin *0 Prime Purchase IMPLIED WMRAI IEf OF MERCHANTABILITY AND FITNESS FOR A PARMULAR PURPOSE, Option Codes' 17173 41131 which is ova aba on request, LEASE AOREEME47 AMERDMENi. The folowmg terms and eanditions only apply to Term Les its INTEREST RATE The Inleresl Rile, it stated, is Ins Annual Percentage Asia (APR) which will Master Agreements signed prior to January IPP . never for exceoded for the tiansachen. ' TERM RATE PROTECTION Ina Males stated on The Supplement are not Subject 10 change provided the Tne Inmat farm of lire Lease nr fmanung tranasrnon shall begin on the ReM Commoreemnt, Supplement is Signed and relumed to Lesser by (ne data indicated on the We of the Supplement Dale and WII expire at the and of the number of months under 'Term" in the SuPfor feint and lit OppncoDle) the Equipment If Installed of a Signed certificate of acceptance ('COA') is fe- 0OP t10NAl EX1ENf1ON dewed by the end of Ina monM Of The Estimated Commencement Dale staled on the Supplement. Pa purposes of Ins Optional Extension paragraph in IM Agreement, the Rant Shall De slur BASE EXTENSIONS lated as the sum of the Lease payments over The Initial Team divided by Tne Inabal Term of Na for Equipment deslgnalen as 'Base Extension', This Supplemerd supersedes Ina Prior Lease fa lease, but la Opons B, 64 or L not less than far market rental value Nis Equipment and mcwpo,Nee the terms of The tarn Lease Mister Agreement erfecllve For this a TERMS FOR USED EQUIPMENT Supplement, Which It.m$ may dater Isom those govetnmg Ne supeseded Lease. Tms Egurperi a provided without any warranty by feria, In accordance won Pategraph S. SUPPLEMENT OPCONS lien Indicated on Via face of I" Supplement, IM IoxOwing farms And l is subject to prior disposition N any lama pad( to Wear's tign@uN an the Supplement. conc,bons shall Dpply to bansacGOM Indruled in this Supplement. Rent Commencement Dale will be the earlier of installation of 14 eras after Release Cote. La ' INtEAW RENT lessee pSYei Of 3 months Rant as liquidated damages is required it Lessee cereals its a+ No6vtnsl"hij Paragraphs 13, 15 and 18 of the Agtewment, tot Pont Commencement Data commitment to lease slat lessor 'a Supplement aaceplarKe bul before the Equipti is loin. shall be Lae fast day or The first Nil Payment Period following the data That would dferwiss trod ant Kc5pled by Leases. Lease expiration Wild Shall be of Sant, as pfautcawe d the conslilulc the 'Rent Commancem inl Date' under Paragraph 13 Lessee wilt pair interim Renl Term is 3 months or less it Equipment is umnodilled manuracfured and IaatmMtd by of W from This oats Mot would otherwise constitute the 'Rent Commencement Dale under Para. IBM are IBM Installs end maintains G,4 Titus Its Leases may exerase IN Lessar'e quality 0 ;apt 1; to the Rent Commencement Date. Such Interim Kohl snarl be pealed baled on to satisfaction guarantee within 00 days at the Release Dale, At L611WO oplmn, the EQuipmerlit aymmnl Period, that is 30 days lot monthly, 90 days for quarterly, 117 days for semi annually wig either be e0aced with equilsont Equipment a returned to lessor and The Lease telml- a 365 days lot wmnuany. noted with any Rent paymdnd made to Lessor reAttlded. A PAYMENT IN ADVANCE pf is TERM/ FOR W*-INM EQUIPMENT AND FOR EQUIPMENT NOT SOURCED FROM IBM R m will be I clul on Ind Pen oil) will loe invoiced ay at each month nt Periio due i,ieie epi W vthis Invoi od for an l Inltthel leNotwithstanding snyINhQ to the contrary In the Agreement, Ter purpose of he luppi"K k before t~al Payment Period and the first IL 1 Pa men! Period Will be issued On the first da yd( 1111614 Suppler shall off IM pally with whom Losses has COnUacdd IO dspurchase Fi h. Any ocu r. y day led "rA. fWK4 ban's paqram mats F Fa ddqula services trued a granted i it deleted Any NCAny Val MI PayMani Penal following Inc data of mslall iGOrk rancri of 'a ENectIW Pala For Additional License' in rho x PAYMENI IN ARREARS rePorence to 'Estimated Shipmanl Date' lull muse 'EsAmNadCammencerment Datas. The mends iillla wmopi the ins idly at I S f t ehhi ! day o each Payment Fished and will be ous an ReM ComwenCemaM Dale ehol be the data Lasses deargnates an the L'OA. Any terms and I Me t 9"tcrit SPplacaola ID OPGOn B an$" alto apply to Options B 4 and L. latest that[ return " SECURITY D[POf Asa cand,hon TO Lessee entering into IM tranaactiont IndKaled In The Supplement, Lessee lhe.ma iufii Iuufer'S approved inui,-lorrairxe Seery ce, Should sh too AM tooNl or ""t1 thTor e ~ has granted lessor a security deposit In the amount indicated on Ind loco of This Supplement, Equipment, any lessor-owned Pats Shit Losses removes Mitt remain Lessor's properly and to Secure LlS6ed'I payment otxage,ons hereunder. Lesser may apply any portion at the lessod it rid laermwtted to male such PNIS evadable to sale, transfer, exden e a what ohm security undo Inu against any Mmme m aef Verso f$Mail hold The security deposit Until Lessee s d,spusibon Without leua'S pfla written cool If Lessor consents to a depofd,on of l.v fcmovLd Parts. Ira feslorNron tnusl be wll, pails LL'ssOr Owns Or arnplroa, W P,a.O Luppllud TAX EXEMpT AEQUIRtMLNTS IFar Options 0', 5 ' and 1'I by A samce apixuvod by I Osut. i CERTIFICATE OF ACCEPTANCE Page 1 of 10 Credit Cdpowllde Customer Number; 2273634 Nalne and Address Branch Office Addraas Agreement Number: 0266197 CITY OF DENTON 1605 LBJ FAHWAY Supplement No: 000601798 901-B TEXAS ST DALLAS TX DENTON TX 76201.4354 Customer Reference: Summary Supplement No: I Location LeasWfnarred Iteln Plant Order Contract Serial No. Manufacturer's Serial Na. Customer Type Model or MES No. Description 2273634 PALL 0TH ALL 0TH PENTIUM SERVERS 2273634 PALL 0TH ALL 0TH PENTIUM SERVERS 2273634 PALL OTH ALL OTH PENTIUM SERVERS 2273634 PALI. 0TH ALL 0TH PENTIUM SERVERS 2273634 PALL 0TH ALL 0TH PENTIUM SERVERS 2273634 PALL OTH ALL OTH PENTIUM SERVERS 2273634 PALL 0TH ALL 07H PENTIUSA SERVERS 2273634 PALL 0TH ALL OTH PENTIUM SERVERS 2273634 PALL OTH ALL 0TH PENTIUM SERVERS I THE UNDERSIGNED I"CUSTOMER'1 40 A LESSEE OR CUSTOMER UNDER THE TERM LEASE VASTER AGREEMENT, INSTALLMENT PAYMENT MASTER AGREEMENT, QUICKLEASE ACREEMENT OR OTHER AGREEMENT REFERENCED ABOVE (AGREEMENT) WITH EITHER IBM CREDIT CORPOPATION OR INTERNATIOI.A: 9USINESS MACHINES CORPORATION (IN EITHER CASE, ISM' CUSTOMER REPRESENTS AND CERTIFIES THAT THE ITEMS LISTED ABOVE OR ITIMLEED ON AN ATTACHMENT TO THIS CERTIFICATE OF ACCEPTANCE ("ACCEPTE,) ITEMS-) HAVE BEEN ACCEPTED BY CUSTOMER ON THE ACCEPTANCE DATE INDICATED BELOW AND LABELS, IF SUPPLIED, HAVE BEEN AFFIXED to EACH ACCEPTEO ITEM OF EOUIPMENT. CUSTOMER AUTHORIZES IBM TO PAY CUSTOMER'S SUPPLIER FOR THE ACCEPTED ITEMS. AMOUNTS DUE UNDER THK AOP.EEMENT SHALL COMMENCE UPON THE ACCEPTANCE DATE INDICATED BELOW UNLESS OTHERWISE NOTED BY LESSOR ON THE 94PPLEMENT. IF CUSTOMER IS SUBJECT TO PROCUREMENT OR APPROPRIATION LAWS OR REGULATIONS, CUSTOMER REPRESENTS AND CERTIFIES THAT MM'S DIRECT PAYMENT TO CUSTOMER'S SUPPLIER FOR THE INVOICE AMOUNTS INDICATED ON THIS CERTIFICAQ OF ACCEPTANCE WILL BE IN FULL COMPLIANCE WITH ANY AND ALL RELEVANT STATE LAWS AND REGULATIONS OR ANY OTHER LEGAL REQUIREMENTS RELATING TO CUSTOMER'S PROCUREMENT OR APPROPRIATION ACTIVITIES. IN ORDER FOR THIS CERTIFICATE OF ACCL• 61NCE TO IF EFFECTIVE CUSTOMER Must PROVIDE IBM WITH SERIAL NUMBERS FOR EACH ACCEPTED ITEM OF EQUIPMENT, CUSTOMER AUTHORIZES 111W TO COMPLETE OR UPDATE ANY EOUIPMENT IDENTIFICATION INFORMATION ON THE REFERENCED AGREEMENT ON SUPPLEMENT TO THE AGREEMENT FOR ANY ACCEPTED ITEM OF EQUIPMENT WITHOUT FURTHER ACTX)N OR CONSENT BY CUSTOMER, DELIVERY OF AN EXECUTED COPY OF THIS CERTIFICATE OF ACCEPTANCE BY FACSIMILE OR ANY OTHER RELIABLE MEANS SHALL Of DEEMED TO BE AS EFFECTIVE FOR ALL PURPOSES AS DELIVERY OF A MANUALLY EXECUTED COPY. CUfT01AER UNDER4TANDS THAT IBM MAY MAINTAIN A COPY OF THIS CERTIFICATE IN ELECTRONIC FORM AND AGREES THAT A COPY PRODUCED FROM SUCH ELECTRONIC FORM OR BY ANY OTHER AWAKE MEANS (FOR EXAMPLE, PHOTOCOPY, IMAGE OR FACSIMILE) PALL IN ALL RESPECTS BE CONSIDERED EOUIYALENTTO AN ORIGINAL i Atcpnder' CITYOpDENT QN f ACCEPTANCE DATE• BY; Ow 04 wnplp~dl gji d tlu!~ N1 V"a WM PLEASE RETURN TO BRANCH OFFICE ADDRESS LISTED ABOVE, N! S 7709 m5 ~!I 35 ='r CERTIFICATE OF ACCEPTANCE Pate 2 of to Cndk Coiporuroe Customer Number: 2273634 Name and Address Bra th Ofpcs Address Agreement Number, 02661P7 CITY OF DENTON 1605 LBJ FREEWAY Supplement No: DO0SO1798 901-8 TEXAS ST DALLAS TX DENTON TX 76201.4354 Customer Reference: Summery Supplement No: Location Leased/Financad Item Plant Order Contract Serial No. Manufacturers Serial No. Customer Type Model or MES No. Description 2273634 PALL 0TH ALL OTH PENTIUM SERVERS 2273634 PALL 0TH ALL 0TH PENTIUM SERVERS 2273634 PALL 0TH ALL 0TH PENTIUM SERVERS 2273634 PAIL OfH 2273634 PALL 0 I'M ALL 0TH PENTIUM SERVERS ALL 0TH PENTIU'd SERVERS 2273634 PALL 0TH ALL OTH PENTIUM SERVERS 2273634 PALL 0TH ALL OTH PENTIUM SERVERS , 2273634 PALL 0TH ALL 0TH PENTIUM SERVERS 2273634 PALL 0TH ALL 0TH PENTIUM SERVERS 2273634 PALL 0TH 2273634 PALL 07H ALL 0TH PENTIUM SERVERS ?273634 PALL 0TH ALL 0TH PENTIUM SERVERS ' ALL OTH PENTIUM SERVERS 2273634 PALL 0TH ALL OTH PENTIUM SERVERS 2273634 PALL 0TH ALL 0TH PENTIUM SERVERS 2273634 PALL 0TH 2273634 PALL 0TH ALL 0TH PENTIUM SERVERS ALL 0TH PENTIUM SERVERS 2273634 PALL OTH ALL 0TH PENTIUM SERVERS 2273634 PALL OTH ALL OTH PENTIUM SERVERS 227363' PALL OTH 2273634 PALL 0TH ALL 0TH PENTIUM SERVERS ~ 2273634 PALL OTH ALL 0TH PENTIUM SERVERS / t 1r1 t. ALL 0TH PENTIUM SERVERS 2273634 PALL 0TH ALL 0TH PENTIUM SERVERS 2273634 PALL 0TH ALL OTH PENTIUM SERVERS 2273634 PALL 0TH ALL OTH PENTIUM SERVERS t~-e+orm ios9q 36 c: ~ k rI-M CERTIFICATE OF ACCEPTANCE Page 3 of 10 4 fnJlr cer0*000n Customer Number 2273634 Nsme and Address Branch Office Address Agreement Number 0266197 CITY OF DENTON 11605 LISJ FREEWAY Supplement No, 000601798 901-0 TEXAS ST DALLAS TX DENTON TX 76201.4354 Customer Ref ^rsnoe; Summary Supplement No: Location Leased/Financed liem Plant Order Contract Serial No, Manufacturer's Serial No. Customer Type Model or MES No. Descri tp ion 2273634 PALL OTH 2273634 PALL 0TH ALL 0TH PENTIUM SERVERS 2273634 PALL 0TH ALL OTH PENTIUM SERVERS 2273834 PALL 0 i H ALL 0TH PENTIUM SERVERS 2273634 PALL 0TH ALL OTH PENTIUM SERVERS ` 2273634 PALL 0TH ALL OTH PENTIUM SERVERS 2273634 PALL 0TH ALL 0TH PENTIUM SERVERS 2273634 PALL 0TH ALL 0TH PENTIUM SERVERS 2273634 PALL 0TH ALL 0TH PENTIUM SERVERS 2273834 PALL 0TH ALL 0TH PENTIUM SERVERS 2273834 PALL 0TH ALL 0TH PENTIUM SERVERS 2273634 PALL 0TH ALL OTH PENTIUM SERVERS 2273834 PALL 0TH ALL 0TH PENTIUM SERVERS 2273894 PALL 0TH ALL 0TH PENTIUM SERVERS 2213634 PALL 01N ALL OTH PENTIUM SERVERS 2273034 PALL 0TH ALL OTH PENTIUM SERVERS 227834 PALL OTN ALL 0TH PENTIUM SERVERS 2273634 PALL 0TH ALL 0TH PENTIUM SERVERS , 2273834 PALL 0TH ALL OTH PENTIUM SERVERS 2273631 PAIL 0TH ALL 0TH PENTIUM SERVERS ALL 0TH PENTIUM SERVERS 2273834 PALL OrH 2273634 PALL OTk ALL 0TH PENTIUM SERVERS ' 2273834 PALL 0TH ALL 0TH PENTIUM SERVERS T ~ 2273834 PALL 0TH ALL 0TH PENTIUM SERVERS ALL OTH PENTIUM SERVERS n~ rt, n insM 37 r I II I I I I : CERTIFICATE OF ACCEPTANCE Peps 4 of 10 41 crreu c.yororre Customer Number: 227'j634 Name and Address Bnnch (Mae Address Agreement Number: 0288197 CITY OF DENTON 1805 LSJ FREEWAY Supplermnt No: D00601798 901.8 TEXAS ST DALLAS TX DENTON TX 78201.4354 Customer Reference: Summary Supplement tlx: f Lmtlon leased'Financed Item Plant Order Contract Serlal No. Manufacturer's Serial No. Customer Type Model or MES No. Desa9ption 2273634 PALL 0TH ALL 0TH PENTIUM SERVERS 2273634 PALL CriFI ALL 0TH PENTIUM SERVERS 227x634 PALL 0TH ALL 0TH PENTIUM SERVERS 2273634 PALL 0TH ALL 0TH PENTIUM SERVERS 2273634 PALL 0TH ALL 0TH PENTIUM SERVERS 2273634 PALL 0TH ALL OTH PENTIUM SERVERS 22;3834 PALL 0TH 2273831 PALL 0TH ALL 0TH PENTIUM SERVERS ' 2273634 PALL 0TH ALL 0TH PENTIUM SERVERS I ALL GTH PENTIUM SERVERS 2273634 PALL 0TH ALL 0TH PENTIUM SERVERS 2273634 PALL OTH ALL 0TH ► ENTIUM SERVERS 2273634 PALL 0TH ALL OTH PENTIUM SERVERS 2273834 PALL 0TH ALL OTH PENTIUM SERVERS 2273634 PALL 0'fH ALL 0TH PENTIUM SERVERS 2273634 PALL 0TH ALL 0TH PENTIUM SERVERS 2273634 PALL 0TH ALL 0TH PENTIUM SERVERS i 2273634 PALL 0TH ALL 0TH PENTIUM SERVERS 2273634 PALL 0TH ALL 0TH PENTIUM SERVERS 2273834 PALL 0TH ALL OTH PENTIUM SERVERS 2273634 PALL 0TH ALL 0TH PENTIUM SERVERS' 2273634 PALL OTH ALL 0TH PENTIUM SERVERS 2273634 PALL 0TH ALL 0TH PENTIUM SERVERS , 2273634 PALL 0TH ALL 0TH PENTIUM SERVERS 2273634 PALL 0TH ALL 0TH PENTIUM SERVERS V21110 C1 10l111 38 r u i IBM. CERTIFICATE OF ACCEPTANCE Page 8 of 10 k atAlr Cf*Ndoe I Customer Number: 2273634 Name and Address Branch Office Address Agreement Number: 0268197 CITY OF DEN TON 1805 LSJ FREEWAY Supplement No; D00601788 901 •B TEXAS ST DALLAS , TX DENTON TX 76201.4354 Customer Rehnnce; l Summary Supplement Nor Location Lease&Flnanoad Item Plant Order Contract Serial No Manufacturer's Serial No. Customer Type Model or MES No. Descripllon 2273634 PALL OTH 2273834 PALL 07ft ALL 0TH PENTIUM SERVERS 2273634 PALL OTH ALL 0TH PENTIUM SERVERS 2273834 PALL 0TH ALL OTH PENTIUM SERVERS 2273834 PALL 0TH ALL 0TH PENTIUM SERVERS 2273634 PALL 0TH ALL 0TH PENTIUM SERVERS 2273834 PALL 0TH ALL OTH PENTIUM SERVERS 2273834 PALL OTH ALL 0TH PENTIUM SERVERS 2273834 PALL pp{ ALL 0TH PENTIUM SERVERS 2273834 PALL 0TH ALL 0TH PENTIUM SERVERS 2273834 PALL OTH ALL OTH PENTIUM SERVERS 2273834 PALL OTH ALL 0TH PENTIUM SERVERS 2273834 PALL 0TH ALL 0TH PENTIUM SERVERS 2273634 PALL OTH ALL OTH PENTIUM SERVERS 2273634 PALL 0TH AtL 0TH PENTIUM SERVERS 2273634 PALL 0TH ALL 0TH PENTIUM SERVERS ALL OTH PENTIUM SERVERS 2273834 PALL 0TH 2273634 PALL 0TH ALL 0TH PENTIUM SERVERS 2273834 PALL OTH ALL 0TH PENTIUM SERVERS 2273634 PALL 0TH ALL OTH PENTIUM SERVERS ALL 0TH PENTIUM SERVERS 2273834 PALL 0TH 2273836 PAIL pTH ALL 0TH PENTIUM SERVERS ALL OTH PENTIUM SERVERS 2273634 PALL 0TH 2273834 PALL 0TH ALL 0TH PENTIUM SERVERS ALL 0TH PENTIUM SERVERS e„i iur n ios~n f 39 0 ii MR CERTIFICATE OF ACCEPTANCE Page 8 of 10 cnrr, co:~,.rraK Customer Number: 2273634 Name and Address Srsnbh OMioe Address ApreemeM Numbers 0266197 CITY OF DENTON 1603 L9J FREEWAY Supplement No: 000601798 901.8 TEXAS ST DALLAS , TX DENTON TX 78201-4334 Customer FlNerena: Summery Supplement No: Location Leaso&Financed item Plant Order Contract Serial No. MenWaclurer's Serial No. Customer Type Model _ or MES No. Oescril llon 2273634 PALL 0TH ALL 0TH PENTIUM SERVERS 2273634 PALL 0TH ALL 0TH PENTIUM SERVERS 2273634 PALL OTH ALL 0TH PENTIUM SERVERS 22'/3834 PALL 0TH ALL 0TH PENTIUM SERVERS 2273634 PALL 0TH ALL 0TH PENTIUM SERVERS 2273834 PALL 01H ALL 0TH PENTIUM SERVERS 2273634 PALL 0TH ALL OTH PENTIUM SERVERS , 2273634 PALL 0TH I ALL OTH PENTIUM SERVERS 2273634 PALL 0TH ALL 0TH PENTIUM SERVERS 2273634 PALL 0TH ALL 0TH PENTIUM SERVERS 2273634 PALL 0TH ALL 0TH PENTIUM SERVERS 2273634 PALL OTH ALL 0TH PENTIUM SERVERS 2273834 PALL 0TH ALL OTH PENTIUM SERVERS 2273634 PALL OTH ALL OTH PEt•!TIUM SERVERS 2273634 PALL 0TH 2273631 PALL 0TH ALL 0TH PENTIUM SERVERS ~ ALL 0TH PENTIUM SERVERS 2273634 PALL 0TH ALL 0TH PENTIUM SERVERS 2273634 PALL 0TH ALL OTH PENTIUM SERVERS 2273634 PALL OTH ALL 0TH PENTIUM SERVERS 2273634 PALL 0TH ALL OTH PENTIUM SERVERS 2273631 PALL 0TH G ALL OTH PENTIUM SERVERS 2203834 PALL 0111 2273834 PALL 0TH ALL O1H PENTIUM SERVERS ~ ALL OTH PENTIUM SERVERS 2273634 PALL OTH ALL 0TH PENTIUM SERVERS u n ! uiae w! ~h 40 1 i I u I 'IBM in CERTIFICATE OF ACCEPTANCE Pager of 10 fm' C~ arc7faR I Customer Number: 2273634 Name and Address Branbh Office Address Agreement Numbers 0288197 CITY OF DENTON 1805 Lf3J FREEWAY Supplament No: 000601798 901.8 TEXAS ST DALLAS , TX DENTON TX 782014354 Customer Reference: Summary Supplement No: Location LeasadFInanced Item Plant Order Contract Ser d No. Manufacturer's Serial No. Customer Customer Tie Model ofMESNo. Description ofMESNo. Description 2273634 PALL 0TH ALL 0TH PENTIUM SERVERS 2273634 PALL 0TH 2273634 PALL 0TH ALL OTH PENTIUM SERVERS ALL 0TH PENTIUM SERVERS 2273634 PALL OTH 2273834 PALL 0TH ALL 0TH PENTIUM SERVERS ALL 0TH PENTIUM SERVERS 2273634 PALL 0TH ALL 0TH PENTIUM SERVERS 2273634 PALL 0TH 2273834 PALL 0TH ALL 0TH PENTIUM SERVERS , ALL OTH PENTIUM SERVERS 2273634 PALL 0TH ALL 0TH PENTIUM SERVERS 2273834 PALL 01'H 2273834 PALL 0TH ALL 0TH PENTIUM SERVERS ' ALL 0TH PENTIUM SERVERS 2273634 PALL 0TH , ALL OTH PENTIUM SERVERS 2273634 PALL 0TH ALL OTH PENTIUM SERVERS 2273634 PALL 0TH ALL 0TH PENTIUM SERVES i9 ' ' 2273634 PALL 0TH AIL 0TH PENTIUM SERVERS 2273634 PALL 0TH 2273834 PALL 0TH ALL 0TH PENTIUM SERVERS 4 ALL 0TH PENTIUM SERVERS 2273834 PALL 0TH ALL 0TH PENTIUM SERVERS 2273634 PALL 0TH ALL 0TH PENTIUM SERVERS 2273634 PALL 0TH ALL 0TH PENTIUM BEAVERS 2273834 PALL 0TH 2273834 PALL 0TH ALL OTH PENTIUM SERVERS 2273634 PALL 0TH ALL 0TH PENTIUM SERVERS > . J 1 ALL OTH PENTIUM SERVERS 2273834 PALL 01H ALL 0TH PENTIUM SERVERS ruo oa+ao io►o+l I 41 r c. IBM. CERTIFICATE OF ACCEPTANCE Pape a of 10 GNrr d'poraAeM Customer Number 2273634 Name and Address Stanch Office Address ApreemeM Number: 0266197 CITY OF DENTON 1605 LW FREEWAY Supplement No: D00601708 901•B TEXAS ST DALLAS , TX DENTON TX 76201.4354 Customer Aefenna: Summary Supplement No: Location Lessed'Flnamed Item Plant Order Contract Serial No. Manufacturer's Serial No. Customer Type Model or MES No. Ceacrt*n 2273634 PALL 0TH 2273834 PALL OTr4 ALL OTH PENTIUM SERVERS 2273834 PALL 0TH ALL 0TH PENTIUM SERVERS 2273834 PALL 0TH ALL 0TH PEWOUM SERVERS 2273834 PALL 0TH ALL 0TH PENTIUM SERVERS 2273634 PALL 0TH ALL OTH PENTIUM SERVERS 2273634 PALL 0TH ALL 0TH PENTIUM SERVERS 2273834 PALL 0TH ALL 0TH PENTIUM SERVERS . 2273834 PALL OTH ALL 0TH PENTIUM SERVERS 2273834 PALL 0TH ALL OTH PENTIUM SERVERS 2213834 PALL 0TH ALL 0TH PENTIUM SERVERS 2273834 PALL 0TH ALL 0TH PENS IUM SERVERS ~ 2273634 PALL O7H ALL 0TH PENTIUM SERVERS 2273634 PALL 0TH ALL 0TH PENTIUM SERVC.A5 2273834 PAIL 0TH ALL 0TH PENTIUM SERVERS 2273634 PALL 0TH ALL 0TH PENTIUM SERVERS ~ ALL 0TH PENTIUM SERVERS 2273634 PALL OTH 2273834 PALL 0TH ALL 0TH PENTIUM SERVERS , 2273834 PALL 0TH ALL 0TH PENTIUM AERVERS 2273834 PALI 0TH ALL 0TH PENTIUM SERVERS 2273834 PALL 0TH ALL OTH PENTIUM SERVERS 2273834 PALL 0TH ALL 0TH PENTIUM SERVERS 1 (Jr 1 , 2273834 PALL 0TH ALL 0TH PENTIUM SERVERS f 2273834 PALL 0TH ALL 0TH PENTIUM SERVERS ALL 0TH PENTIUM SERVERS to" Oil at IOW 42 4 i I It . CERTIFICATE OF ACCEPTANCE Rage 9 of 10 g i Customer Numbers 2273834 Nome and Address lrsnob Okla ~ddreal Agreement Numbin 0288197 ' CITY OF DENTON 1805 LSJ FRET WAY SuppWmW No: D00801708 901.8 TEXAS ST DALLAS , TX DENTON , TX 78201.4354 Cuetotner Reference; dummsry luppMnwm No: Localion Leas#01nan4ed Item Plait Order Contract Swlst No, ManufaMrere Serial No. Customer Type Model or MES No. DeaAllon 2273834 9894 001 VENDOR SOURCED PRODUCT&SVCS 2273834 9994 002 2213834 9994 005 FINANCING OF NON-IBM SOFTWAR 2273834 9994 007 FINANCE INSTALLATION CHARGES FINANCING OF SHIPPING CHARGE i I { rr err ^ r r nes tu+a roo~r, 4 t s. • i n CERTIFICATE OF ACCEPTANCE Ps" 10 of 10 tricecor>e doe Customer Number: 2273834 Name and Address branch Offlos Address AgreenwA f/umbert 0288197 CITY OF DENTON 1805 LBJ FREEWAY SupplNneM No: D00801798 901.8 TEXAS ST DALLAS , TX DENTON , TX 78201.435+ Customer Aeferena: Summary Buppbnwm No: i ooatlon LeasedtF'inanced Item Plant Order Contract Sarlal No. Manufactu:sfs Serial No. ' Customer Type Model or MES No. Deaatptleon Supplier Invoice Information (Invoices Must Be Attached) Supplier Invotoe Number Invoice DON Invoice Amount 1. 2. 3. 4. 8. 8. TOTAL 0.00 , , i /r y till WWI 0"?) 44 1. is I V ATTACRXENT 02 1651 N. Cell ns low t v.-: Suila 100 Ric lordsan. Taxes 7 RI: la+k 7819400 121,}78]•9460 Fcx INTEGRATED CCMPUTER SYSTEMS, INC. November 19, 1999 Tom Shw. C. P. M. Purchasing Agent The Cite of Denton Purchasing Dcparlmenl 901 B Tcsas Street Donlon. I cs as 76201 Dear Mr. Sha%v This Teller is to infoml?ou that the attached orders for ICS's Guardian 2000 Mobile Data Computers we listed in the Qualified Information S%siems Vendor (QISV) Catalogue and is anailable at the twb site address hltp:/A%iw icsncascornIstatchtm for%ourrep ew VI can be of further sm ice to) oU. please feel frcc to she me a call. Sincerely Thomas P. Galbraith Jr. Marketing Vice President j, 'A Ih k 4! t r ~ i t i II I M , {I { i ~ II ' I ail PURCHASE ORDER NO, 92724 THIS IS A leis ~xxnb•r Inun spp•~• on olI CONFIRMING ORDER NtrOid•, d•Uvry slips. can' (IF MARKED) Ms.. boxes, p•ckinp slips and hilts 00 NOT DUPLICATE N•4 Na B,/ Na 2045 0•le O1 27 99 Pp• No. 01 PURCHASING DIVISION 1 9001 8 TTEEXASl STME} TDEENTONN. TEXAS 76201-4354 9401349-7100 D/FW METRO 81712!7-0042 PAX 9401349-7302 u IENDOR ION CORPORATION LAME/ HLTH/S/KFO/IWS DELIVERY CENTRAL RECBIM0 811 WORESS 1605 LBJ FREEWAY ADDRESS INFORNSTION SERVICES DALLAS TN 75234 901 B TEXAS ST DBNTONs TX 76201 DEAN BELVIS VENDOR NO. 11149000 DELIVERY OVOTED 04 01 99 FOB DBSTtNATIOK BUYER TS TERMS 001 1.000 EA VENDOR CAT. B K / A NFO NAKB 20032.000 22832.00 CITY 1 9100 FINANCING OF SHIPPING CHARGES 002 '1.000 EA VENDOR CAT. 1 N / A NFG KAKB So573.000 5s5"' 00 CITY 1 9100 FINANCING OF VENDOR SOURCES PRODUCTS/BVCS(TRAININO ADDBNDUN) 003 1.000 EA VENDOR CAT. I N / A KFG NANB 301030.000 300014.00 City 1 9100 FINANCING O7 INSTALLATION CHARGES 004 1.000 EA VENDOR CAT- ! N / A NFO KAKI 480768.000 348768.00 CITY 1 9100 FIKAKCIKG OF NOW-IBN BOFTWARB (SOFTWARE LICENSE ADDENDUK) P OB TOTAL 1 387183.00 r. vEN9oB N+SrNUCS10:k.., 1. TnT1 • N•I 1/ I...o .I.x e.. y..,ANI 1 SeQ M111m1 Wain *4 40"4 esp. 4. Sld +M Inltrut lon F.Di Ds11001" Ms 1 wMn .a.w. y«tM1 Y„ 111 1. t M Fort$ ballot uhs n~ WN M 1ntlrkl u hN N . .Ank"ll re St. 11 `t~1 PURCHASING ~.~~s'i i r t: Rid P(MICIlASE UNUCII Np: 10'04 IRIS IS A unt Ieenlgtl nnml ,y peer Ni ell w COB6!RMIND ORDER nocet, deb~e0y slips. teas, (IF MARKEN I clns, bores, pecking slope acid bills DO NOT DUPLICATE: JJ i Req No. Bid 1 2045 WD) Oete: 01 27 99 Pape li 07 PURCHASING DIVISION 190 1 B TEXAS S~M} I DEN`ONN. TEXAS 76201.4954 OENOOR IBM CORPORATION 9401349-7100 DIFVV AETRO 8171267-0042 FAIT 9401349-7302 LAME! HLTH/8/NP0/IM9 DELIVERY CENTRAL 99CRIVINO 911 kDORESS 1605 LBJ FREEWAY ADDRESS INFORMATION SERVtCEB DALLAS TX 75234 901 O TEXAS ST DEAN BBLYtB DENTONO TX 76201 VENDOR NO. 11149000 OEILIVERY QUOTED ,044p01 99 FOB DESTINATION BUYER TS TERMS 005 1.000 EA VENDOR CAT. 1 M / A KFG NAME 300739,000 11D0739,00 CITY 1 9100 FINANCINO OF PENTIUM SERVERS-MCP200,59 UNITS AT $521 EACH 006 11.000 EA VENDOR CAT. III N / A MFG MAKE 420900.000 420900.00 CITY 1 9100 FINANCING OF PENTIUM SERVERS-MDCC0120MCR3000CITPT[111000 RMTSPKIO, FLTXBDIO, 52 UNITS AT $925 EACH 007 1,000 EA VENDOR CAT. I N / A XFO MANE 50309,000 $0390.00 k CITY 1 9100 FINANCING OF PENTIUM SERVERS-OUARDIAN 2075 PROCESSOR, LCDREZ200,RNTSPKIOO FLTKBDIO, PRORLYIO. 4 UNITS AT $1347 EACH Filial TOTAL t 790027.00 t it I VENOM 1 send id NSTARUCceeu,itTIONS: 0m 6 ► eble • t Nee40dlf u ne kill 11.41. iak ,m. D . u'ail" •-Y 1. Bell u- A Willits with /11Fbeele e11/y 1. No 104 0 of Pali ►01 esl~I~ ~eNIl/11ANU,erw,. u,«.00 . Bill K rr In wklk billed . IluNddee ec 1r, tl a w0 Oonun, MN 1lOlePURCHASINO c PURCHASE ORDER NO: 42124 THIS +S A Ihl1 1116414/0/ 'rlufl 1ppf11 on dl DONFMIMHIO ORDER Ihvn+efs, dfOrN7 sups. assns, 0 MARKEOi clns" Eo■n, pfcklnp flips wood bills. , DO NOT DUPLICATE Roo; Na Bid Na 2045 lots: 01 27 99 pw Na 07 PU WSM o.'VIC~ Y901 OF DEAN sONV TEXAS DEE ION, TCXAS 76201.4314 0401349-1100 DIFW A*tRO 617%2A -0042 fAX 0401349-7302 INDOR IBK CORPORATION TAME/ HLTH/8/NFO/INS OEL11VERV CENTRAL RECEIVING 811 1DORESS 1605 LBJ FREEWAY ADDRESS 11111ORNATION SERVICES DALLAS TX 75234 901 E TEXAS IT DENTONI TX 76201 DEAN BELVIS VENDOR NO. .149000 DELIVERY QUOTED 04 01 99 f0E DESTINATION EUVER TS TERMS 008 14000 EA VENDOR CAT. E N / A MFG MAKE 61692.000 - 61692.00 CITY 4 9100 FINANCING OF PENTIUM SERVERS KCR300#LCDREE250/ PAOPTRBO 4 UNITS AT $1613 009 1.000 EA VENDOR CAT. M X / A NIO MANS 19#736.000 2191736.00 CITY 1 9100 FINANCING OF 08XTIUK SERVERS-GUARDIAN 2025# CROWN VICTORIA 44LUNITSXAT(049940EACH LCDCAP500/ 002100. M P lift TOTAL s 926,470.00 Y1ND011 WSIIN1L1bN7 . swla .sww,. 1.. 1 ifrms I semi MI1fMI InMflll wilh ~ s rml • Nei 1D ryfI N 01MN41W.., Mww.. 1.,664) 16,1 N• Asewnt lrysblss I M Icpicot 4r111 n of t 4W sdfl 1011 ll M+I 1111. r ucla s anti....."-""...'" anln z 71!0PLIICHASINO I c ~ u f I I I I PURCHASE ORDER 740; 92'024 THIS IS A Ihlf rlumbor mull IVpIr on MI COFFNIMHID URGER Invo+rn, dsli~nr t6pl, eaft, (IF MANED[ stns, boxes, pst.Inp ships rd bills. 00 NOT DUPLICATE Rfa A' Bid Na 2045 OA* OS 27 99 Ps" Na 04 PURCHASNO DIVISSIION 1 901 6 1EE7~lA41 STTAEV 1 DINxTAN TEXAS 711201.4764 0401349-1 100 DIFW METRO 8170207- 00TEXAS42'O17t 9401319.7302 INDOR IBM CORPORATION DAME/ HLTH/B/Mr0/INS DELIVERV CENTRAL RECEIVINO 811 1DORESS 1605 LBJ FREEWAY ADDRESS INFORMATION SERVICES DALLAS TN 75234 JO1 B TEXAS 3T ' DEAN BE.VIS UBMYOM, TX 76201 VENDOR NO. 11149000 DELIVERY OUDTEO 0: 01 99 FUG DESTINATION BUYER TS TERMS 010 1.000 EA VENDOR CAT. 1 N / A Mr0 WANE 75,978.000 75,970.00 CITY 1 9100 FINANCING OF PENTIUM SERVERS- OUARDIAN 207S,EMS CUSTOM PKO (GMOC2070 LCD968200. 14 UNITS AT $5427 EACH ' I PHASE 11 PUBLIC SAFETY I YEAP OF A 3 YEAR LEASE CHAKOS ORDER TO MASTER LEASE 60266197 CHANGE ORDER 16 LEASE 19 P 06 TOTAL ! 76078600 OR ND TOTAL ! 768/616600 460 070 SYST 9011 9307 168,616.00 %1460011 INSIAIILIWNI 1. ifrmf • Nei 10 lM... .,m.r.... ~.u klosics Willi 4. le 4 I0131y llMk F0 Ill. 011144111611 MlNil W.,. .sr.I.. "#.,I lHY 1. % 1146111 M VX1 loft a1 sere N Me ♦le t M pkfe ►1tlf4 t i e a w ~jD kicnun,funq F~~~l.,, . . PUgCHASINO 1KK r ORDINANCE NO. AN ORDINANCE AUTHORIZING THE EXECUTION OF A CHANGE ORDER #6 TO A LEASE AGREEMENT FOR PC'S, MONITORS AND PERIPHERAL EQUIPMENT BETWEEN THE CITY OF DENTON AND IBM CORPORATION; PROVIDING FOR AN INCREASE IN THE QUANTIFY OF ITEMS AND AN INCREASE IN THE ANNUAL LEASE PAYMENT AMOUNT; BASED ON EQUIPMENT SUPPLIED BY A QUALIFIED INFORMATION SERVICES VENDOR (QISV) FOR THE GENERAL SERVICES COMMISSION OF THE S'rATE OF TEXAS; AND PROVIDING AN EFFECTIVE DATE (LEASE #2045 TO IBM CORPORATION IN THE AMOUNT OF $1,259,399.26 + CHANGE ORDER #6 IN THE AMOUNT OF $2,305,848). WHEREAS, on 4.15.97, the City awarded a 36-Month Master Lease Agreement for PC's, MONITORS, LAPTOP, DOCKING STATIONS AND PERIPHERAL EQUIPMENT TO IBM CORPORATION in the amount of $897,268 total; and WHEREAS, on 4.7.98, the City Council approved Change Order #1 in the annual smount of $68,422.42 plus a one time payment of $7,250 for a total of 575,672,50; $212,517.26 master lease increase; and WHEREAS, on 11.17-98, the City Council approved Change Order 03 in the total amount of $14,276; and WHEREAS, on 12.8.98 the City Council approved Change Order #4 in the total amount of 585,038; and WHEREAS, on 2.16.99 the City Council was presented Change Order #5 in the amount of $29,811 for approval; and WHEREAS, the City Manager having recommended to the Council that a Change Order #6 be authorized to amend such agreement with respect to the scope of price and said change order being in compliance with the requirements of Chapter 252.022 of the Local Government Code since the equipment being added to the master lease Is listed on f 1 a proposal approved by the Siam of Texas General Services Commission and prices are from a Qualified Information Services Vendor's Catalogue (integrated Computer Systems, Inc.); NOW, THEREFORE, THE COUNCIL FOR THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. That Change Order 46 increasing the quantity of items and the amount of the annual lease payment In the agreement between the City and IBM Corporation, a copy of which is attached herclo, and made part hereof for ati purposes, in r the amount of TWO MILLION THREE HUNDRED FIVE THOUSAND EIGHT HUNDRED FORTY EIGHT and no/100 ($1,305,848), relating to equipment supplied by Integrated Computer Systems, Inc„ a Qualified Information Services Vendor (QISV) for the State of Texas General Services Commission is hereby approved and the exp.nditure I SO i 0 I u of funds therefor is hereby authorized. The master lease amount is amended to read $1,565,247.26. { SECTION It. That this ordinance shall become effective immediately upon its i passage and approval PASSED AND APPROVED this the day of ,1999. JACK MILLER, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: HERBERT L. PROUTY, CITY ATTORNEY BY: PON 92724-CttANGE ORDFR"ORDINANCE I F sI 4 1 i ApNt A !l0. I Aptlttdlt Iwm1 Doe - -99 AGENDA INFORMATION SHEET AGENDA DATE: February 16. 1999 Questions concerning this acquisition may be directed DEPARTMENT: Finance - Purchasing to Ales Pottit at 349-8595 AC.NI Kathy DuBose. 349.8228 or-, SUBJECT: AN ORDINANCE AUTHORIZING THE EXECUTION OF A CHANGE ORDER M1 TO A LEASE AGREEMENT FOR PC'S. MONITORS, AND PERIPHERAL EQUIPMENT BETWEEN THE CITY OF DENTON AND IBM CORPORATION; PROVIDING FOR AN EXTENSION IN TIME AND AN INCREASE IN THE LEASE PAYMENTS; AND PROVIDINO AN EFFECTIVE. DATE (LEASE TO IBM CORPORATION IN TIIE AMOUNT OF $2,453,922 + CHANGE ORDER a I IN THE AMOUNT OF $58,3921, BACKGROUND: On December 19, 199$, Ordinance Number 95.250A, the City Council approved a 36-month lease with IBM for the hardware for Phase 1 of the Public Safety System. The lease expires on February 14, 1999. The equipment is still operating will, Y2K compliant, and it is more economical to renew the lease than to replace the equipment. RECOMMENDATION: I We recommend Change Order #1 be approved in the annual amount of S29,196 for a two-year total of 558,392.00. ESTIMATED SCIIE121 OF P90JFC11 The equipment is currently installed and in use, PRIOR ACTIONIREVIEIV(Council. Boards. Cammisslonsl: On December 19, 1995 Council appro ed the 36-month lease of Phase I - Public Safety PC's and Equipment (Ordinance p93.250A) in the amount of 52,453,922, FI,e CAL. INFORSIATIONt Funding for the first year of the m c-)ear least extension will come from 199899 budget account / (770.044.0088.8509). I 1 N c I I ! i I AGENDA INFORMATION SHEET FEBRUARY 16,1999 PAGE 2 OF 2 COWRACT CHANGE ODDER INFORMATION: This Change Order C will add two years to the three-year lease expiring in February 1999. The cost per year is $29,196.00 and the equipment will have a $1.00 buyout price m the end of the two years. The equipment includes 28 laser printers. 63 PC's, 62 monitors, and two sereem. The revised lease amount will be $2.512.314. Respectfully submitted: Name: Tom Shaw, C.P.NL, 349.71011 Title: Purchasing Agent Attachment #I: Purchase Order 92833 issued to IBM Corp. Altachment M2: Leaw Extension Agreement 1176 AGENDA w I Z c- PURCHASE ORDER NO: 928S7 THIS IS A -XXX Inn number must appear on all CONFIRMING ORDER Invoices, delivery slops, rill. ~ (IF MARKED) tens, ha.ii e11, picking 1up1 and bons. DO NOT DUPLICATE y! Req No. Bid Nu: Data 01 28 99 Pam No. 01 KIRCHAW4 01VIS CITY 1901-8 TEEN SON{ I DDEEN`ON. TEXAS 76201-4364 VENDOR IBM CORPORATION 9401349-1100 DIFVV METRO TEXAS 171261-0042 FAX 910049-7302 ,R r NAME/ HLTH/B/NFO/IMS DELRIERY COXPIRNATIOM ONLY C11 ADORE SS 1605 LUJ FREEWAY ADDRESS INFORMATION BERViCEB DALLAS TX 75234 601 E HICKORY BEAN 8ELV1S DENTON, TX 76205 VENDOR ND. 11149000 DEANERY OUOTEO 02 18 99 FOB DESTINATION 6UYER T8 TERMS rool 28.000 EA VENDOR CAT. 1 M / A NPO NAME I + 348.000 9,744.01 CITY 1 8500 •149 OPTRA LASER PRINTERS (12 R) 002 6.000 t'A VENDOR CAT. / W / A li NAAN 1324000 792,01 CITY 1 8500 tu. 6544 070 MONITORS UV (403) 003 56.000 EA VENDOR CAT. 1 N / A Kra NAME 120.000 60720,OC CITY P 8500 6553 P90 NOWiTOR (503) 004 60.000 EA VENDOR CAT, / N / A MFO MANS 144.000 80640.OC CITY 1 8500 6676 PC 330 (3SP) P OE TOTAL l 250696,00 C> VOIAM INSTMAIIONS I farms • NO 30 16,.u .11«,.u 1 S:114 141111140 enNU *IRV kghtlta taly I 4 thipiolnp 0101wh14i1 ION Q4lnnanNl p11pM1 am.., ,eu.,. 4u4A.41 I till to • Attauuh Prybll I Ne IId4,d M 11410 total 1111 span be aeh,da4 116 1 Mi,FtnetSI no pints IYdb4 ' A,etL114Dry1 (X,111401 - ; PURCHASE ORDER NO: 02853 THIS IS xRx ,his nu. do V taus! appem on , cases, C014FIRMING OROEAAa 0011, f. es, Pii Mips, 101 In uns pt1uL pfcsinp skips ►nd pills (IF MARKED) CIO NOT DUPLICAI Rap No. Bid Na Dde 01 28 99 Pps No 02 CITY OF DENTON TEXAS PUICHASING DIVISION J 901.8 TEXAS STREET 1 DENTON TEXAS 75201-4354 VENDOR IBM CORPORATION 9401349-7100 04VV METRO 8 L7f267-0042 FAX 9401349-7302 NAME/ HLTH/B/NFO/IX8 DELIVERY CONFIRMATION ONLY C11 ADDRESS 1605 LBJ FREEWAY ADDRESS INFORMATION SERVICES DALLAS TX 75234 601 E HICKORY DENTONs TX 76205 DEAN BELV13 VENDOR NO. l IE49000 DELIVERY OUOTED 02 18 99 FOS DESTINATION BUYER T8 TERMS IBM mmmwj~ I , 005 2.000 EA VENDOR CAT. 1 N / A MFG XASN 132400 264.01 CITY 1 8500 6576 PC 330 (35U) 006 2.000 EA VENDOR CAT, M X / A MFG NAME 1,440.000 2080.0 CITY 1 6500 8641 PC SERVER 500 (EZO) 007 1.000 EA VENDOR CAT. 1 N / A MFG NAME 156.000 156.00 CITY 1 8500 L 6586 PC 350 (351) A PUBLIC SAFETY PC (EXTENDED LEASE FOR 24 110/41.00 BYOUT 1 YR OF A 2 YR LEASE - PIIASE I PCIS CHANOE ORDER 11 P 09 TOTAL I 3000.00 c. 770 044 OOBO 8509 29,196.00 OR ND TOTAL 1 29*196.00 { VkNfI)R INSiR11g10N1 I 1 11101 • Nei f0 IM.+•+••. 4~~.+I 1 Sen4 erIFmtl wrsrcs 1111% 04198tt toy 1 snoiylM wslf ftloMs 10B Iklhhflifd FI IF" 04hol ,s.-„ 11".ll I I'm is hmills htebh I No Iederfl w lhlu ides w shell to wtwa f1V. [ MamnerSI. Mi 1,u Pinta atid, n1+, ,X'L" n..... rr ~tlR t+ed _ _ ~ ~ ; I I i II .I { I 9 SUPPLEMENT /1 14960113 IAHE AND ADDRESS Of LESSEEt INSTALLED AT NAME AND ADDAESSI DATE PREPARED t 01/11/99 PACE I I of 6 0+ w ism BRANCH OrfICE NUMBER I JHR o iv of OENTON CITY or OENTON ADDRESS t 1605 L/J rREEWAY :15 E MCKINNEY 601 E HICKORY DALLAS , TX 13234.6094 ENION , 19 76201.4229 SUITE A LESSEE CUSTOMER NO t 1802610 D[NTON TX 76203-4303 TERM LEAS[ AGREEMENT NO t svslcros PROOAANMINO SELECT ONE OPTION ttXI N PER ITIM )PRICES EKCLU6E TAXES LEASE RENEWAL RENT CONCLUDE PURCHASE (MONTHLV UKISS NOTED) LEASE AT LEASE LEASE PAIGE AT LEASE mCM HES/ " 151 COMMENCE EXPIRATION LEASE TERN TERM TERM OPTIONAL EXPIRATION (fE hQ9EL- SERIAL Ofl QAIE- QATE [1t2IAATIQA rid_33QL _ -24 Hoa._ If Has- rxltasloN DArr OR 149 32A 11AA545 0 02/16/96 02/14/99 59S N/A 29 52 40 ! R 149 PA IIAA164 0 02116/96 02/14/99 395 N/A 29 40 6 R 149 12R IIAA890 0 02/16/96 02/14/99 593 N/A 29 32 40 L R_ 149 RAO IIAAD96 0 02/16/96 02/14/9 595 N/A 29 52 40 i R )49 12R IIAAC60 0 02/16/96 02/14/9 $95 N/A 29 32 40 6 R )49 12R 11067rr 0 02/16/96 02/14/99 593 N/A 29 32 40 i R )49 1214 11A1641 tl 02/16/96 02/14/99 593 N/A 29 32 40 6 R 149 11R 1fAN102 0 02/16196 02/14/99 $93 N/A 29 52 40 i R )49 120 114NN14 C 02116/96 02/14/99 $95 N/A 2 32 40 A A' V69 120 IIANNII 0 02/16/p6 02114/99 59$ N/A T9 $2 40 6 )49 12H 11AP800 0 02116/96 02/14/99 393 N/A 29 52 40 Al A 149 12A 11AWW11 a 021161q6 112/14/99 393 N/A 29 $2 40 16 IL__ )49 12" 11AH301 0 x`2/16/96 02/14/99 393 N/A 29 52 40 6 A )119 12R 116CRO0 a 02116/96 02114199 593 N/A Ito 52 140 6 A 749 ItA IlDC539 0 02116196 02/14/99 $95 N/A t9 32 40 6 A A - Payment In Arrears ao - Enter Data to Conclude if later thin Lassa Expiration Date 6 - Current Loss* Amount ~fR1tiCN•NOtICE•IS•R[pUIRED ONE MOlllk PRIOR TO THE [AALI[!T LASE [XPIRAiION DATE PURSUANT TO 114E TEAMS ANO CON01110N8 Di 1ME IEAM IEASE MASICA AGREEMENT LESSEE 1:1 (471 TO PURCHASE TO RENEW FOR INE SEAN STATED 10 CONCLUDE, OR 0P110NALLY EN7E40 AS IND4CA1E0 ABOVE roo EACH MAW NE. TERMS Or PURCHASE ARE "AS 18, WHERE IS WITH NO WARRANTY OF ANY KIND EXCEPT THAT Tilt( s 0PRANIID PACE AND CLEAR. Lolls ronewel prices Lapin the dryy ater expiration given a timely return of the aupfpIeelsnt, 60110061 axtensIon Itama will continue under the same tariffs and eondltlons as sx(sting lease, Ineludln rent `Ibut, for a r market Value luaaa price Incraises may Occur IF existing rant Is 1616 than current fair msrksl Value). 'Isms wlFIf ne I'Monse begin optional eRlenalon the day after expiration, Maintenance coverage for 0 find O' Aaehlool sxp fas w11h I•io IM 1*1 ttem and and it not Includud In the above Prlcat. The time and Of Poste 60tlon 110001l be uleetsd (of all machines within a processor complex. ACCtpIED By IBM CREDIT CORPORA11011 TELEENDorNLLEASE1 01DaN126NS552 PIII, RITESO11MCLE9ASE EXPIRATION DATE VALID tHoNr by 1 1AX SUfPLEM[N1 101 600-677.3209 W l IBM Authorltad ftgnalure ~ atlle Aut Of a gMtUte Name (type or Print) vets No" (Type or Pr nt Data c• E SUPPLEMENT 2s M990171 PAGE s 2 of 6 AME AND AODRESS OF LESSEEI INSTALLED At )FAME AND ADDRESS) ISM BRANCH DATEOPREP BED 1 011/!11/99 „ , OFF NU ADDRESS 1 1603 LIJ FRE(WAY i Ily s E OF M INNEY do) CITY OLNTON E Of HICKORY CENTON CALLAS , IX 75214.6094 EN51oN , 1X 16201-4229 SUITE A LESS[[ CUSTOMER NO 1 1002610 DENTIN 1X 76205-4305 TERM LEASE AORE[MENT NO s SYSTEMS PROORAIMMINO SELECT ONE OPTION (X) PER ITEM (PRICES EXCLUDE TAXES LEASE RENEWAL Atilt CONCLUDC PURCNAs[ (NINTHLY UNLESS NOTED) LEASE AT IEASE LEASE PRICE At LEASE CH tits/ " LSE :OMMENCE EXPIRATION LEASE IfRN TERN TERM OPTIONAL EXPIRATION PL tl40EL,- SL61AL. DGI DAIL_ DATE _ _ EXPIRATION _Ad mas._- r 2lLt 12 MAR. __LKEFNAlaM_ DATE GIN .49 12A 110C619 C 02/lb/96 02/1k/99 395 NIA 29 52 40 Ar -49 12R 11HE076 C 02/16/96 02/54/99 599 N/A 29 52 40 A.~ .49 12R 1113653 0 02/16/96 ON 4/99 }95 N/A 29 $2 40 1 R_- 49 1211 1 IY2991 0 02116/96 02/14/99 195 N/A 29 52 40 A PI-- 149 1211 1122625 0 02/16/96 02/14/99 593 MIA 29 S2 40 1 111- 149 12R 1911760 0 02/16/96 02/!4/99 595 N/A 29 52 41 1 R~ 149 1211 111!772 0 026/96 02/!4/99 395 N/A 29 52 40 1 R 149 12R 1111702 0 02/16/96 02/!4/99 593 N/A 29 52 40 A R 919 1211 1121165 0 02/16/96 02/14/99 $95 N/A 29 52 40 6 It149 1211 1121106 0 02/16/96 02/14/99 $95 N/A 29 52 40 1 R 149 12R tltiT07 C 0211096 02/14/99 595 N/A 29 52 40 1 It 149 1211 1111169 C 02/16/96 02/14/99 $95 NIA 29 52 40 1 R_ r_ pig 12N 1122190 D 02116196 02/14!99 595 NIA 29 52 40 1 R____ . 0144 401 2126652 0 02116196 02/14/99 22$ N/A 11 20 22 1 IL - 144 403 212604) C 02/16/96 02/14/99 225 NIA II 20 22 6 R__. 411 401 2342510 0 02116196 02/14/99 225 NIA 11 20 22 6 144 401 23420Eq 0 02/16/96 02/14/99 225 N/A II 20 22 b N _ 144 403 2342061 0 02/16/96 02/14/99 225 NIA 11 20 22 k R,r.. 1414 403 2345061 O 02/16/96 02/14/99 225 N/A to 20 22 ! R 153 5113 5521750 C 02/36/96 02/14/99 195 N/A I0 17 IS 1 R__ ,53 503 5521161 0 D2/l6/96 02/14/99 195 NIA 10 It 15 1 R i53 5o! $521625 6 D2/16/96 02/14/99 195 NIA 10 1t 1 S 1 It i53 $01 5$21630 0 02/16/96 02/t4/99 192 N/A 10 17 1 b P i53 503 $523111 0 02/16/96 02/14/99 19 N/A to 17 15 Al R - 153 503 5521000 0 02/16/96 02/14/99 195 N/A ID It 15 6 R i97 507 $521829 0 0 %16%96 02%14/99 195 MIA 10 11 19 A R 151 503 7521027 O 02126196 02114/99 195 N/A 10 17 15 A R r 1,511 )53 503 21 5521907 0 02/16/96 02/14/99 199 I/A 10 17 15 6 R- R • Payment in Arrears oo • [ntSr Data to Conclude It 14LM thin U+ss Implr+tlon Olt@ 1 • Cotton& Loose Amount . 0.... t' SUPPLEMENT /i M980175 PAGE 1 1 of 6 IANE AND ADDRESS Of LESSEEt INSTALLED AT NAME AND ADORLSSt 16N BRANCH D OFFICE NUM J4K ATE PREPARED t 01/11/99 'I1Y Or DENIUN CITY GP DENTON ADDRESS 1 1605 LSJ FREEWAY f15 E MCRINNEY 601 E NICXORY DALLAS , TX 75134-6094 )ENION , 1X 76201-4229 SUITE A LESSEE CUSTOMER NO ) 1SDP610 DENTON IX 76205.4105 TEAM LEASE AGREEMENT NO I SYSTEMS PROWMMINO 1 SELECT ONE OPTION ``X) -•PER •ITEM -.PRICES -[.CLUB[ -.AXES • LEASE RENEWAL RENT CONCLUDE PURCHASE (MONTHLY UNLESS NOTEO) LEASE AT LEASE LEASE PRICE AT LEASE ACN MES/ LSE COMMLNCE E)PIRATION LEASE TERM TERM TERM OPTIONAL EXPIRATION Ytt LODEk- SEAIdL. DPI BATir 417F rKPIAATIDN `16 ►OS' - 61 12 NON. EXTENSION- un +e $53 503 5529191 0 02/16/96 02/14/99 195 N/A 10 IP 13 k A 5$1 501 5520314 0 02/16196 02/14/99 /95 N/A 101 17 1S k A~ 553 501 5526665 0 02/16/96 02/14/99 195 N/A 1011 13 1 k R 1 5)3 501 5526619 0 02/16/96 02/14/99 195 MIA 10 11 1S k 1l_ 5$3 $03 5526665 0 02/16/96 02/14!99 195 MIA 101 17 15 A, 11953 501 5529662 0 02/16/96 02/14/99 195 N/A 10 11 1S ► A 551 503 5530637 O 02/16/96 02/14/99 195 MIA 101 11 1$ 1 A 551 501 5539650 0 02/16/96 02/14/99 195 N/A 101 17 15 / A 551 501 $539652 0 02/16/96 02/14!99 195 N/A 10 17 15 1 R 553 50! 554!220 C 02/16/96 02/14/99 195 N/A 10 17 15 1 A 553 $01 55+I3210 G 02/16/96 02/14/99 195 k1A 10` 11 1S k A $51 501 5541319 0 02/16/96 02/14/99 195 N/A 10` 17 15 1 N 1 A $53 SO) 55433YV C 02/16/96 02/14/99 195 N/A 10 IF 15 `=553 $03 5543366 0 02/16196 02/14/99 195 N/A 10 17 I5 1 Il_ _ $53 501 5543369 C 02/16/96 02/14/99 195 N/A 10 12 1S 1 A,_,+-,_ 551 501 5541516 0 02/16/94 02/14/99 195 M/A 10 11 5S l IL A 551 503 5543516 0 02/16/96 02/14/99 195 k/A 10 17 1S Al 551 $01 5343519 0 02/16/96 02/14/99 195 N/A IO 17 15 1 N 551 503 5541523 0 02/16/99 02/14/99 195 N/A $0 17 1J k A~w 5S3 SOS 5543527 0 02/16/96 :2/14/99 195 N/A 10 17 { k A .553 503 5544050 0 02116/96 02/14/99 195 N/A 10 17 { 1 A 351 503 5544091 C 02/16/96 02/14/99 195 N/A 10 11 1S 1 A -553 503 5544100 0 02/16/96 02/14/99 195 N/A 10 ti 1S 1 A .953 503 $544155 C 02/16/96 02/14/99 195 N/A 10 I7 IS k A .553 503 5544111 G 02!16/96 02/14/99 195 N/A 10 17 1; k R.~.~._ 155) 501 5544134 0 02/16/96 02/14/99 195 N/A 10 17 1 1 A~ .951 503 $544104 G 01116196 02/14/99 195 N/A 30 17 1ss 1 055! 501 $544194 0 02116/96 02/14/99 195 MIA 10 11 1S k IL__ i5S3 503 5544391 0 02116/96 02/109 195 MIA 10 17 15 k R 155! 501 5544400 0 02116/96 02/14/99 195 N/A 10 17 1S k R A • PaYmtnt In Arrart ee • Enter Date to Conolu/e it later then L4 11d EXPIPatlen Data 1 Ctweent Lelia Amount •-u----•-••••u-u-•u•-•.----.-u-•u-•--••N,--•••-••-••••.•••u••• •-•••••••••-N•uu-•••u•uu••u•••u•-•u•• Y.......... 1. i i SUPPLEMENT Is M90017S PAGE I 4 of 6 1AHE AND ADDRESS OF LCSSEEI INSTALLED AT NAME AND ADDRESSI DATE PREPARED 101/11/99 I& IBM BRANCH OFFICE NUMBER I JH •11Y Of DENTON CITY OF DENION ADDRESS 1 1605 tBJ rREENAY 115 I MCXINNEY 601 E NICKORY DALLAS , TX 15234.6094 JEN10N iX 16201-4229 SUMIE A LESSEE CUSTOMER NO 1 1802610 DENTON TX 76205.4505 TERN LEASE AGREEMENT NO I SYSTEMS PROCRAMMINO SELECT ONE 01101 (XI PER ITCH (PRICES EXCLUOE TAXES i LEASE RENEWAL RENT CONCLUDE PURCHASE (MONTHLY UNLESS NOTED) LEASE AT LEASE LEASE PRICE All LEASE ACH HIS/ - Lit COMMENCE EXPIRATION LEASE TERM TERM TERM OPTIONAL EXPIRATION TPE yQOLL- SERIAL. OPI OAlf - QHF_. LUJHAI19i1 19 Mal- Ju it NDB t uSx lLom Qat /M 555 SOJ $540551 0 02/16/96 02/14/99 195 N/A 10 f7 tS i a ? 553 503 5544919 0 02116196 02/14!99 195 N/A 10 11 141 a A 551 503 5544941 G 02/16/96 02/14!99 195 N/A 10 17 15 A A 553 503 5545102 0 02/16/96 02/14/94 19$ N/A 10 17 15 i It 5511 501 5545106 0 02/58/96 02/14/99 195 N/A 10 17 141 a 115413 $03 5545281 0 02116/96 02/14/99 197 N/A 10 17 1S a R,_,,,_._.., $51 SDI $545284 0 02!18/96 02/14/99 toll N/A 10 17 141 a A 551 $03 5545388 O 02/16/96 02/14/99 195 N/A 10 17 15 i R 553 501 5545826 0 02/16/96 02/14/99 ITS N/A 10 11 15 6 R~ 553 503 5545992 0 02/16/96 02/14/99 ITS N/A 10 17 15 a X- 5511 501 5545991 0 02116/96 02/14/99 195 N/A 10 li 141 a 1t_~ 005511 501 5545995 0 021 6/y6 02/14/99 195 N/A 10 11 141 a It551 Sol 5551091 0 02116/96 02/14/99 l95 N/A 10 11 15 a It531 501 3551101 C 02/16/96 02/14/99 193 N/A 10 11 15 a R_„ 553 503 5551110 0 02/16/96 02/14/99 195 N/A 10 17 15 A It-- 576 15f 23XBA11 0 02/16/96 D2/14/99 255 N/A 2 22 42 a it 316 3" 21XBA12 0 02!18/96 02/14/99 255 N/A 12 22 42 i K- 576 151 2JXBA11 0 02116/96 02114/99 253 N/A 12 22 42 a X_- 516 35f 21XBA74 0 02116/96 02114/99 251 N/A 12 22 42 a R 576 351 23XBA15 0 02/16/96 02/14/99 255 R/A 12 22 42 a R_ . 1516 151 23XBA16 0 02116/pp6 08/14/99 255 X/A 12 22 42 a R_. 316 J51 21ADA7T 0 02/If/96 02/14/99 255 N/A 12 22 42 i R_. _ , •516 35f 2JXOA7b 0 02/16/96 02/14/99 255 N/A 12 22 92 a R Stb 39f 2lXBA79 0 02/16!98 02/14/99 235 N/A it 22 42 a R .576 35r 21XBA80 0 01/16/98 02/14/99 2$5 N/A 12 22 42 a R .516 35r 21XBA81 0 02/16/96 02/14/99 255 NIA 12 22 0 k A- 0316 Syr 211XBAS2 0 02/16/96 02/14/99 253 NIA 12 22 112 i Il ;516 141E 21XBAOI 0 02/16/96 02/14/99 255 N/A 12 22 42 a R--.- - i516 JOU 9JXBA14 0 02/t6/96 02/11/99 225 N/A 11 20 4? a ;516 35r PIXBA05 0 02/16/96 02114/99 255 N/A 12( 22 44 a R Ir A Pty"ht In Artltrl - Ent6r Data t0 Conoludd If War thin L461t ImPIf6t10f% Data S. currant 15816 Amount r I I A i s 1 SUPPLEMENT M050173 PALE 1 5 of 6 AME AND ADDRESS OE 1.E6SE11 INSTALLED AT NAME AND POORE$$: DATE PREPARED t 11/99 40 NN BRANCH Or11CE NUMBER t JN - IVY or DENTON CITY OP OENtoN ADDRESS t 1605 LBS rREEWAY 15 E MC%INNEY 601 [ HICKORY DALLAS , TX 75234.6094 ENTON , 19 76201-4229 SUITE A L[SSEE CUSTOMER NO 1 1602610 OEN10N 1X 76205.4305 TERM LEASE ACAEEMENT NO I SYSTEMS ►ROCRANMlNO j SELECI ONE OPTION (X) 3 PER ITEM (PRICES EXCLUDE TAXES LEASE RENEWAL RENT CONCLUDE PURCHASE (MONTHLY UNLESS NOTED) LEASE AT LEASE LEASE PRICE AT LEASE T .CH HES/' ltE COMMENCE EXPIRATION LEASEI TEAM TEAM 1EAN OPTIONAL EXPIRATION 'YE EpntL SEtim- On GAIL-_ DAIS _1R TlOw _Id Mos. _24 BGS._ r12 H61, _ExILN SIOA p>,TE ee k 76 351 ZJXIA06 O 02/16/96 02/14!99 235 1 NIA 12 22 42 -76 351 23XDAB1 0 02/16/96 02/14/99 25S / N/A 12 22 11 li K- 76 351' 21XBASI 0 02/16/96 02/14/99 25S NM 12 22 42 i A .76 351' 201TA89 C 02/16/96 02/14/99 255 N A 12 22 42 i R r_ 46 151 23XDA90 C 02/16/96 02/14/99 25) N/A 12 22 42 i 46 352 23XBA91 0 02/16/96 02/14/99 255 N/A 17 22 42 i R 76 351' 21XBA92 C 02/16/96 02/14199 255 N/A 12 22 42 i A_~ 16 35r 21XBA93 C 02/16/96 02/L4/99 255 N/A 12 22 42 i A 35r 23XBA94 0 02/16/96 02/14/99 25S N/A 12 22 42 i R~ 176 351 23XITA95 O 02/16/96 02/14/99 255 N/A 12 22 42 4 R 16 351' 23xB027 C 02116196 02/14/99 255 N/A 12 22 42 i R,. 76 351 23XB926 C 02/16/96 02/14/99 25S N/A !2 22 42 i R._.____ 476 SOU 23X8630 0 02116196 02114199 226 N/A I1 20 42 i R-_ 1 76 35r 23x0911 0 02116196 02114/99 23S N/A 1 22 42 B •16 35r 2041032 C 02/16/96 02/14199 25S N/A 12 22 42 i 76 351 2J0B633 0 02/16/96 02/14/99 255 N/A 12 22 42 6 A_ - L 116 351, 21X0616 0 02/16/96 02/14/99 255 N/A 12 22 42 S k- '16 352 23x8B31 0 02/16/96 02/14/99 25S N/A 12 22 42 Y R 176 35r 23x8036 0 02/16/96 02/14/99 255 N!A 12 22 4 B 11.,r._,- 76 35r 21X8039 O 02/16/96 02/14/99 255 N/A 12 E2 42 i A 116 351 10 X81141) 0 02/16/96 02/14/99 255 N/A 12 22 42 i A I` 76 35r 2)AB841 0 02/16196 02/14/99 255 N/A 12 22 42 0 076 151 23XBB42 O 02/16/96 02/14/99 255 N/A 12 22 42 6 A 016 352 2398041 0 02/16/96 02/14/99 255 N/A 12 22 42 i R.._.._..... 116 350 23X0044 0 02116196 02/14/99 255 R/A 12 22 42 i R-.--- 0T6 152 23x0046 0 02/t6/96 02/14/94 255 N/A 12 22 42 i R_____ 176 351' 23X084) C 02/16/96 02/14/99 255 N/A 12 22 42 i k__- 176 351 23x9646 0 02/16/96 02/14/99 255 N/A 12 22 42 A Il----.--- 076 35r 23x8b49 C 02/16/96 02/14/99 255 N11 12 22 42 i A 116 350 21XB050 0 02/16196 02114/99 1955 N/A 12 22 42 i R______, R - Payment In ArreSr• r~ - Enter Date to Conclude it later then Laos* Ex0lritl6n Ott• -....&.-.Cureetm Lease -AmcuAt.+_••~~•~ I f c i a I I SUPPLEMEN 1 PACE T 01 6M~01166 NAME AND ADDRESS OF LESS[E1 INSTALLED AT NAME AND ADDRESSI ION !RANCH DATE T PREPARED i IH~1 M "x- CIYY of DEMON ADDRESS S 164 LIJ ERtfNAY city or DENTON city I f XoAY DAL AS , T% 75214-6094 215 1 MCkINN1Y SSao H UITE A LESSU CUSTOMER NO 1 1102610 O[NTOk 1% 76201.4229 DENTON T% 16205.4105 TERM LEASE ADRECNENT NO I SY5ICMS fR00R~MMlktl SELECT ONE OPTION XI PER ITEM IPRICQ lXCLU L TAXED LEASE RENEWAL RENT CONCLUDE PURCHASE (MON NLY UNLESS NOTED) LEASE AT ltaS[ lCA1L PRICE AT LEASE EACH KS( Lot COHMENtt EXPIRATION LEASE TERM TERN TERM OPTIONAL EXPIRATION r1'PL 110UL~ ILLLAL. On OAT I, DATE ElIE~bAT1Dtl .J6 Mai, ou w>!~ it lfpE._ -u N+<~ WE it 5576 15f l3x101t 0 0!/16/96 0!!14/99 215 N/A 1! !1 41 ! R 42 5518 !5t 29x113! 0 0!/16/96 02/14/99 t5! N/A 12 22 42 ! 1 6516 15f Z1xa/51 0 0!/16!96 02/t4/9 255 N/A 12 of 41 6 IL__ 6516 35F P1xoo54 O OZ/16/96 0291 0 255 N/A it 4516 ISF !1 4! ! R , 11x9155 7 02/16/96 02114/9 2 6576 151 Z1x/136 0 02/16/96 02/14!09 2 N/A 12 Z2 42 ! It L51/ 151 WOW O 02/16/968 02/14/09 251 NIA 11 22 42 6 R 6576 55~ 11»6160 0 0!%1610 00/14100 !s N/A 12 22 I2 a 00 42 1 i< 6576 35t 21x9160 O OZ/16/991` 02/14/90 25 NSA it p 6516 171 05 1010 0 00116%96 00%1A109 2 NM It 21 ! 1 A. S ! R---- - 6576 191 Z WII 0 02116196 02/14/09 ! N/A 12 to 6516 351 21xbDT1 0 02/16/6 DU14/09 t NSA it to 6S if 1 I !1x9070 0 02!16196 01//1/99 65 6 15r 21x6060 0 02!16!y11 02/14/9 2 _ 6516 1Sf !1x1641 0 02/16/06 02/1419 ZS 6516 151 212CY21 0 02/89 !4 1N/A s0 OS ! 60 ! A 1641 f10 21RD199 0 WWII /Y 4tN/A 0120 204 1110 ! R 5641 Ito WOW 0 02/16/96 02/11114/!99 21,1011 • rqulpmont Is 61 buyout at and of 14 wth ranOW11, N IanL In Arrlor6 CU L8111 AuDUnI a. ! • to (rite? Otto to Ccncluda It Otter them Lou* plrotlon DAU ......y.......................,...... c I i ORDINANCE NO. AN ORDINANCE AUTHORIZING THE EXECUTION OF A CHANGE ORDER NI TO A LEASE AGREEMENT FOR PC's, MONITORS, AND PERIPHERAL EQUIPMENT BETWEEN THE CITY OF DENTON AND IBM CORPORATION; PROVIDING FOR AN EXTENSION IN TIME AND AN INCREASE IN THE LEASE PAYMENTS; AND PROVIDING AN EFFECTIVE DATE (LEASE TO ISM CORPORATION IN THE AMOUNT OF $2,453,922 + CHANGE ORDER NI IN THE AMOUNT OF $58,392.00), WHEREAS, on 12.19.95, the City awarded a contract for IBM Corporation In the amount of S1,453,922; and WHEREAS, the City Manager having recommended to the Council that a change order be authorized to amend such contract agreement with respect to the scope and price and said change order being In compliance with the requirements of Chapter 252 of the Local Government Code; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS. SECTION I. That the change order Increasing the amount of the contract agreement between . the City and IBM Corporation copy of which Is attached hereto, in the amount of FIFTY EIGHT THOUSAND THREE HUNDRED NINETY TWO and na'100 Dollars (S58,392.00), Is hereby approved and the expenditure of funds therefor Is hereby authorized, The master contrast amount I Is amended to read $2,512,314. SECTION It, That this ordinance shall become effective Immediately upon Its passage and approval. PASSED AND APPROVED this the -day of _W , 1999. , JACK MILLER, MAYOR ATTEST. JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FOR : HEBERT L. PROUTY. CITY ATTORNEY BY: POO92553COMICIIANOEORD AORDI%A%CE 11 a c. AGENDA INFOPNIATIONSHEET ilk AGENDA DATE: February 16,1999 Questions concerning this acquisition maybe directed DEPARTMENT: Finance - Purchasing to Dave Hill 349.8350 ACM: Kathy DuBose, 349-82280 S IUE,CTi AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING AN ANNUAL (ONTRACT FOR MOWING SERVICES; PROVIDING FOR TIIE EXPENDITURE OF FUNDS TIIEREFOR; AND PROVIDING AN EFFECTIVF. DATE (BID 02331 - ANNUAL CODE ENFORCEMENT MOWING CONTRACT TO S A,S, CONTRACTORS IN THE ESTIMATED ANNUAL EXPENDITURE OF 523,000). BACKGROI'ND4 (See attached Tabulation Sheet) REC0NIMENjDATJ0N: We recommend this bid be awarded to the only bidder, S.A.S. Contractors, This jid Is for the annual price agreement for mowing and trash removal from lots its requested by the Code Enforcement Department of the City of Denton. Pricing will be firm for one year and may be extended for an additional year if agreed to by both parries. ESTIMATED SCHEDULE OF PROJECT: This annual contract becomes efTective following Council approval and when the contractor submits the proper insurance certificate to the City of Denton. r FISCAL INFO10 ATIONt Funds for mowing contract will come from 199SN9 budget account (100-050-0019.8533), BID 1NFOA1LITION: Only one bid was received in response to fifteen bid packkges mailed to prospective vendors. 11x prices are compatible to other similar services and with previous mowing and trash removal contracts. Respectfully submitted; t II 4~ \CL Name. Tom Shaw, C P.M., 349.7100 Title. Purchasing Agent Attachment •I; Tabulation Sheet II •A 1,t%DA I 1 r a ATTACHMENT 01 TABULATION SHEET 2271 k r ANNUAL CODE ENFORCEMENT 11.A S. MOVONO CONTRACT Contncton 14,1an•66 DESCRIPTION DON Parcels of land u 1010 000 a ft $27.00 steels of land 10,001 see ft. to 1809 12.76 parcels of land Mors than 1 sera 642.76 Psreale of land v to 1000 scift. 602.76 Psrosls of land 10,001 a ft to 1 acn 2.76 Pareats of tand more fhan 1 we 946.00 ' Trash & Debi Is removal bawd on cu d 127.76 !I I , t J ' i 2 ,1 t. r ORDINANCE NO, i I AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING AN ANNUAL CONTRACT FOR MOWING SERVICES; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (BID 02331 - ANNUAL CODE ENFORCEMENT MOWING CONTRACT TO S.A.S, CONTRACTORS IN THF. ESTIMATED ANNUAL EXPENDITURE OF $23,000). WHEREAS, the City has solicited, received and tabulated comp:titive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of STATE law and City ordinances; and 1VHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the "Bid proposals' submitted therefore; and WIIEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein; NOW. THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That the numbered items in the following m-nnbered bids for materials, ! equipment, supplies, or services, shown in the "Bid Proposals" attached hereto. are hereby accepted and approved as being the lowest responsible bids for such items: f I BID ITEM NUM8EB 12 VENDOR AMOUNT ~ 2331 ALL S.A.S, CONTRACTORS EXHIBIT "A" SECTION IL That by the acceptance and approval of the above numbered items of the submitted bids, the City accepts tht offer of the persons submitting the bids for such items and sgrecs to purchase the materials, equipment, supplies or services In accordance with the terns, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid proposals, and related documents. $F,CTION III, That should the City and persons submitting approved and accepted items and of the subn ittcd bids wish to enter into a formal written agreement as a result of the acceptance, approval. and awarding of the bids, the City Manager or his designated representative Is hereby authorized to exrtite the written contract which shall be attached hereto; provided that the written contract is in accordance with the terms, conditions, specifications. standards. quantities and speci 6cd sums contained in the Bid Proposal and related documents herein approved and accepted. t, sECTiQN I That by the acceptance and approval of the above numbered items of the submitted bids, the City Council hereby authorizes the expenditure of Elands therefor In the amount and in accordance with the approved bids or pur mant to a written contract made pursuant thereto as authorized herein. SECTION V. That this ordinance shall become effective immediately upon its passage and approval, PASSED AND APPROVED this day of ,1999. JACK MILLER, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: . APPROVED AS TO LEGAL FORM; HERBERT L. PROUTY, CITY ATTORNEY BY: 1).%1 51.1PLY. ORDINANCE I 4 t . J1 14 1 l) 1 EXHIBIT "A" TABULATION SHEET 2331 ANNUAL 000E INPORCEMENT S.A.S. MONNO CONTRACT Contractor 14,fanA1 DESCRIPTION VENDOR Parcels o1 land u to 10,000 ft 121.00 Parcels of land 10,001 a ft. to 1 acre 2.76 Par sls o I nd more an 1 sore $42.76 araals of fend uD to 10.000 64 ft 33.71 Parcels of land 10,001 R o 1 acre 2.76 Parcels of land more than 1 acre 946,00 Trash 6 Debris removal based on u d 23.76 I r 1 r c~ I 1 { AW& N0. A~Mldt IUm-5f1._.. . 44-44 AGENDA INFORMATION SHEET AGENDA DATE: February 16, 1999 Questions concerning this acquisition mad be directed DEPARTMENT: Finance - Purchasing to Ross Chadwick 349.8101 ACM: Kathy DuBose, 349-8228 5t'BJECT: AN ORDINANCE APPROVINO A PRICE AGREEMENT AUTHORIZING T1IE EXPENDITURE OF FUND5 FOR THE PURCHASE OF MATERIALS OR EQUIPMENT WHICH ARE AVAILABLE FROM ONLY ONE SOU^.CE IN ACCORDANCE WITH PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS; AND PROVIDING AN EFFECTIVE DATE j (PRICE AGREEMENT 02342 7'0 NATIONAL DRAEGFR. INC. FOR SELF-CONTAINED BREATHING APPARATUS (SCBA) WITH AN ESTIMATED EXPENDITURE OF $180,000). BACKGROUND: During the 1998/99 budget development process, the Fir, Department was authorized to upgrade 40 of their older self-contained breathing apparatus (SCBA) units. Also approved with the purchase of new fire trucks were 20 additional SCBA units. A price agreement was established with the sole source provider, National Draeger, Inc., since the acquisition of the SCBA units will only take place as new equipment is delivered and, also, since multiple sources of funding will be utilized, We anticipate approximately 10 other units will be purchased by various divisions of the City so all SCBA units will be compatible, RECOMMENDATION: We recommend this price agreement be approved to National Draeger. Inc. , ` ESTIMATED SC'HYM11 E OF PROJEM Equipment will be ordered at various times during this fiscal year. Delivery is normally 30 days a11er receipt of an order. b FISCAL INFOR.IIATION: The acquisition of approximately 70 SCBA units will be funded from multiple sources. • 40 units from a lease purchase agreement to be presented for approval at a later date • 8 units from Motor Pool funds for the two new pumper fire trucks d s 12 units from Certificate of Obligation funds used to purchase the new 75' Quint and the new t / ' v 103' ladder truck s Approtimmcly 10 oddttional units from tither budget sources as needed l r c: 1 S AGENDA INFORMATION SHEET FEBRUARY 16,1999 PACE 2 OF 2 P 1C . AGREEMENT NFO MATION: This price agreement is for SCBA units, replacement facemasks, voice amplifiers, and spare 45• minute air bottles. National Draeger. Inc, is the sole source for Droeger equipment. No other manufacturer can offer us compatibility with the Draeger equipment currently in use by the City of Denton that Is not Intended for replacement. Over 504E of the current equipment will not be replaced and the new equipment must be compatible. Respectfully submitted: Name. Tom Shaw, C.P.M., 349.7100 Title, Purchasing Agent i Attachment MI: Price Quotation from Draeger Safety, Inc. 11'IAGF.RbA i y f f r 3, t , i v i u I I III ATPA(HKOPP 01 i 41 Draeger Safety, Inc no Cam, TX 7sum 911,629.002E FAX TRANSMISSION 1 Date Jamury III 1999 TO: Tcm Shaw FROM: Join heady KE. Government FuodinS Group Tom, ' i Hen k the Information peel nto the Was of the SCBA's. to the total pio to I"K I included 114, 340. which Is do-aft o(60 Map-Comm'i d S 239,00 each. Nib* department deddea nM to add tM Mqo.C.omnt or delay their MAIM rhea the total hulim; amouat would be Iowan. liars is how I emu up with the oootnct amount: 40 SOA'a $2491 ■ 199,910 60 Maaa.Commt 15 139 r 114.340 r total S 11060 Plow fbtt 60% w call or you can reach D.C. Orr at Oovwrawd FundIAL I00-S61 0461. Thanks, Mal t 3 I C iI ORDINANCE NO. AN ORDINANCE APPROVING A PRICE AGREEMENT AU'THORIZIN'G THE EXPENDITURE OF FUNDS FOR THE PURCHASE OF MATERIALS OR EQUIPMENT WHICH ARE AVAILABLE FROM ONLY ONE SOURCE TN ACCORDANCE WITH PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS; AND PROVIDING AN EFFECTIVE DATE (PRICE AGREEMENT #2342 TO NATIONAL DRAEGER, INC. FOR SELF-CONTAINED BREATHING APPARATUS (SCBA) WITH AN ESTIMATED EXPENDITURE OF SI80,000). WHEREAS, Section 252.022 of the Local Government Code provides that procurement of items that are only available from one source, including; items that are only available from one source because of patents, copyrights, secret processes or natural monopolies; films, manuscripts or books; e,'ectdcity, gas, water and other utility purchases; captive replacement parts or components for equipment; and library materials for a public library that are available only from the persons holding exclusive distribution rights to the materials; need not be submitted to competitive bids; and WHEREAS, the City Council wishes to procure one or more of the items mentioned in the above paragraph; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. That the following purchase of materials, equipment or supplies, as described l in the "Purchase Orders"attached hereto, are hereby approved: PRICE AGREEMENT VENDOR AMOLJN 2342 NATIONAL DRAEGER, INC. EXHIBIT "A" SECTION 11, That the acceptance and approval of the above items shall not constitute a contract between the City and the person submitting the quotation for such items until such person shall comply with all requirements specified by the Purchasing Department. SECTION 111. That the City Manager 1s hereby authorized to execute any contracts relating to the items specified in Section I and the expenditure of funds pursuant to said contracts is hereby audwritcd. SECTION I\'. That this ordinance shall become er(ective immediately upon its passage and approval, i *~r 4 _ i {7 i PASSED AND APPROVED this the day of 11999. JACK MILLER, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY 6Y: APPROVED AS TO LEGAL FORM: HERBERT L. PROUTY, CITY ATTORNEY BY: 2242 PRICE AGREEMENT ORDNANCE, I r 1 i ,r r , s c~ u EXHIBIT "A" PN 4055837L SCBA with Mask and 45-Minute Carbon Fiber Cylinder $2,698 PN 405$001 Mega-Comm Voice Ampl i fier S 239 PN 4052955 Mask EPDM S 179 PN 4052719 [ask Silicone $ 239 PN 4055698 Cylinder Carbon Fiber 45-Minute S 6S2 Supplier: National Draeger, Inc. P. 0. Box 120 Pittsburgh, PA 15230.0120 Representative: Draeger Safety, Inc. 3947 Teal Cove Ln. The Colony, TX 75056 i 6 a t+ AW41 N0. 25 :QQ J? AGENDA INFORMATION SHEET AOM~a pd1 - AGENDA DATE: February 16, 1999 Questions concerning this acquisition may be directed DEPARTMENT: Finance - Purchasing to Alex Pettit at 349-8595 ACM: Kathy DuBose, 349-8228k)? SUBJECT: AN ORDINANCE APPROVING THE EXPENDITURE OF FUNDS FOR THE PURCHASE OF HARDWARE MAINTENANCE AND SOFTWARE MAINTENANCE W111CH ARE AVAILABLE FROM ONLY ONE SOURCE IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS; AND PROVIDING AN EFF'EC71VE DATE (PURCHASE ORDER 92855 - INTFGRATED COMPUTER SYSTEMS, INC. (ICS) IN THE AMOUNT OF $281,105,89). I BACKGROUND: The City Council approved the fu;t phase of the Public Safety System in November of 1994 as RFSP #1738. Phase I is nearing completion and Phase If is beginning. Phase I was the development stage of the software and the design phase of the hardware. Phase H is full implementation of the system. This purchase order is for the annual maintenance of hardware and software related to Phase 1 and H of the Public Safety System. RECOMMENDATION: I We recommLnd Purchase Order 92855 be approved to Integrated Computer Systems, Inc. in the > amount of $281,105.89, ESTIMATED SCHEDULE OF PROJEU: I This is an annual maintenance agreement. It will run from January 31, 1999 thruugh January 30, 2000. FISCAL INFORMATION: [his maintenance agreement will be funded from 199&'99 budget account (770-044.0080-8341). I!URC'IIASE ORDER 1NfQJ2NlAT10N: this purchase order is for an annual maintenance agreement for Phases I and 11 of the Public Safety System hardware and software. The hardware maintenance includes 60 Guardian 2025 Police %IDC s with optional equipment, and 18 Guardian 2025 EMS MDC's with optional equipment. The software maintenance includes CAD software, Police Records software, Fire and LMS Records software, MDC Gateway software and MDC Field Entry Applications software. t ` r I c. I i i AGENDA INFORMATION SHEET j FEBRUARY 16, 1999 PAGE 2 OF 2 Respectfully submitted: i Name: Tom Shaw, C.P.M., 349.7100 Title: Purchasing Agent Attachment #1: Software Supj ort Addendum Attachment #2: Purchase Order 97855 to Integrated Computer Systems, Inc. Attachment #3: Statrmrat of Sole Source from Integrated Computer Systems, Inc. 1181.AGENDA I k t 1 c i 3 ATTACHMENT Al SOFTWARE SUPPORT ADDENOUM f niearatrd Complde Systems. im. 1651 N. Collins Bwkva,d Suite 100 pkh~rdenrL Taal 77060 Dsse :11 r27 99 19721753-%W Fav (11721713A16a Paar. I of Ci4' of Denton tryof Denton Police Depamment 90I•R T.A. S rcet 601 E. Hickory- Suite E. ' 1:W: Denton- Texaa 76201 ' li0e-Tex. 76205 "I 349.R7)9 .7Rn Fax (9401349.7929 THIS S(J"'A A At SUPPORT ADOENDU M e C.". d into by end Env eon IArelnrN Cenepekr fygeen Ine, , booted e1 till N. Cso n RNd. Svgs IW Rkherdeon. Tests 75n11, krttnn rtfcnrd'.n a H'3. and TM Cloy al booms. wuh Vn romipel lames n Donne City Hell 215 L. McKinney, Dooms. Ums 7091 heninana nftmd w ac Lx'ENSFA a CUSTOMER. A On tr 311 W ICS end CUSTOMER Mmalimo an epeemcnlml,llcd'GENERALTERMSANOCON'DITIONS' hertnuRee rtfcmdwaslN A pe L a P^aani a rN Alcrec m. incrrparelN herein by n:fm fa an pwTn 1 end rk1ernM Mal coalman, ofchi s Addendum which ere eorminea an IN from end revere Ildn of die pr2r, rwM 11w ro pumhae cuwV fn rk (dhwny Neme Born ICS, RPPORT IERGEN IAVC FEE UNC PTE IrCMN NIFA DES[III lE\' PLAY MUVTHLT NOV?Hty CRM I Level) DCAD Ma in Inteme 3 NONE POLICE RECORDS SOFTWARE 2 C115 Role Fulkt RaoNA Sopwsrt Lkmsr Property Isiolen. fecovercd. evidcnti . Veh!ckfsfolen,movered. impound), Cave Mena cn hl IMO. usi moms, mlvabili • incident Mme lard dcecri sn1 fall Re in Sollww Loc nm Maslef Index Sat hvua Lictew BucinnA Cwnsd SoRwere Lkrnse ' tlBRllnc talent BeccdR in SoRwert Licence Amu R"actle SuRware Lkrnae hV arts ms Soll wan Licence .3 OC AD Stafue Manilw Am" 1 NONE 4 Vehkle N!rinlerwsme SoRwan L kenre 3 NONE J 3 C ,n i inveintory Sapwan Lkenre J NONE 1 6 PN.xn Raoln Mau emeti Sollwan License 1 NONE 7 Animal Control Sunware Lkcw 3 NONE 5 Care Meru tre"I Sotiware Lkrnse J NU71E ! Fl RE AND EMS RLCO ADS SOFTN A RE I Fire rewrnsim Mau I Sonwafe AIM 1xF1RS Re m 3 NONE 10 Cum an Re M J NONE 1 I I EMS R in 3 NONE 12 Vehiclc ManmeAwwo Software License 1 NONE 0 Grncnt Invents Sonwam License ! J NONE 14 Fire, EMS Pe rcrl Module with Ledve'HNn A m J NONE 15 Fi; Pnvenllon SuOwere Lkmne 3 NONE IN H dram testing SoRwan Lrcrnse 3 NONE 17 Hole Tcom SoUsm License 3 NONE ' !5 SC.R.A Maimenaneednd Teslin Sonwin Lheenre 1 NONE 19 Re rl N'nler 1 NONE MDC GA11%Al' SOFTWARE 20 CDPD Nemon Controller Soflwue J ONE II M11nvape 3 NONE 1 22 NCIC Imedare 1 NONE 1 ' 23 DCAD lnrorface 1 NONF ' 3 1 C `I I SOFTWARE SUPPORT ADDENDUM { 1 ' PW2of2 i ewroeT NM[ Fee WK/Ea M Numalk !IN N IOM . / MDC FIELD ENTRY APP CA 1 S 21 InNden R i ) NONE all aww" 3 NONE 26 DCAO MsW*g Iraer6ee 3 NON 21 OCAD Pm 4a IN" Im nrf-K I NONE 21 Call Voice R SoRww ) NONE 29 Teeal TMHk AcaldMw R SoM=4 DC J NON 30 TnfDC AaIdMN. Crime Sane Dnw fo MDC I NONE I I VeNick TowM W E nmwo Rem w* we fa MDC 3 NONE 32 Mwljm kl Falrol Not Fad I NONE 13 M k Lke me kb SoRww 7 NONE . 34 Fwa lMeniew 3 NON 3) Hope WYCaI foll 3 NONE I M DoEOmw Indal Sonww w NIDC 3 NOME 1 M OC POP 3 i . 31 Pia Ineldrn [ Illy" 1 ka wWow 97( Yerefon ) NOME 39 Fire jmwtmR in I mwWowe 9Xwnianl J NONE b FYe EMS Rqon (wNldow 9M YvNOn) 7 - NONE 11 Fire Pa-Pkn Dn 7 NONE q CVPD Fik SoOwwe I NOME III L" 2 eupw do" na hAde Lp"" Of V&w krgj YI. !:I !I 1.010.00 M updow oovw d NON Dy foRwke kVW and ftfolea w1 De dWoe00h. SrMW hN do nol inOn mw eohwae ahaw or N3 SALES REP ilwmee PGaTbmiNk i%%TNLLEn -AV C'vponef Cuunlnr, eye reed eN yRe/pbt ANUp NY R7'GCNLRAI TER MS AND CONDITIONS W MIA ADDCNOUM. !E UIO.N `t ACCEPTED !Ye ACCEPTEDIYI CUSTOMER NAME THE CITY OF DENTON INTEGRA TED COMPUTER SYSTEMS, INC. $11784 FL'AE SIGN1 n'RE TITLE TITLE DATE DATE i 1 i EQUIPMENT DEPOT MAINTENANCE ADDENDUM Dale: 112398 Papa.7 dt 2 hhartrcd Teas 110 Inc. 1631 N Collins Boule.xnd. Suilc 100 Rkherdwn. 7eeu M110 1972171]~91U0 Fu,1972111]•9166 ' ::::4: 5: X}?1<;; 5:::. •:::.:tl:i:'[['II....,., ::i 5?'r'rl coly of peIntOn City of Demon Police Deyamnent ~y 901-B Texas Street 601 F. Flickoa- Suite Denton- Texas 76201 Denton_ Texas 76205 (940)349-8228 [9401556-7926 Melrot9721434.2529 Faz(440)349•T924 THIS HARDWARE DENIT MAINTE%AN('E ADE ENDUM r elermil inm 6y old 6nwtm lwltgrend Cempeler System fwc.. lath w last A.Ce(UtI INIL Stue lok R kha rdnot, Tn r 1 7 eMO, here Aa+ rclcrred a a K i; end Thr Ciq of r7tnltn, with lu pnalNl kcnlm i Dnlw (Try NaK 713[. Rkxkery, baretN 7en1lU01 Mmintltrr mk,W m N L K'ENSE E m CUSTOMt R. A On 115IrKICSInd('USTOMLRemredomanyraamaI enokd•41INERAL TERMS ANOC'ONDITIONV hemmsllomfened w m,ik ft BPunurm In lht Aemrmt m.laur7luremd ACrcin 6y mfcmnn faall MTO•ta•end the lermleMcondnbnrMlhil AddendumaAkA lrttMlemedmthe myrl.c ridenflhn 4 Nye. Cwlnntttrylm la Nr K3 fatkveyknfumi.Ard undcrlAlt yrcemcm fq tk fo1lnw,y rtrma tt ITtw Nt Moll" W-VII IfInN Tyre y KI R[ MDC HARDWARE POLICE 0 T '625 GoeNmn 2025 MDC.C"M Vktons Polke PecU Witk. W4 60 Sr.099 N] S65.9A9 SO Au dlred to" UM l 30MHI CPU, I2MB RAM, IMMB Diskette 1.4G8 Herd Dnyt. FatKrrkr IOBese-T Pon, Two Sentl Pont, PC~1 T II Card Wilh Two Serial Cun1IKIi0nL wo C arse y q. e set NOW Key board wN me I W1e t I VUAI 411 H, B (Mond COIN LICE) A me teen ama. me mred rows IrMdna Mount. emae 3 et • Am 1 Ier• I e ('ummuMICAude t 010 10 InCl1 6r 120A 06 CDPD III lrrt at t9200 Beud CDPD Modem-IuI Cs6k 4 Ammmns Kit MDCCDI2 Inlereled I 2A co ROM Dnyelftel ImLllshm ono 64 All S]I, 17 sr.08120 MCR5U0 Teues DUlD Mt nelie fend Aeeder W4 52 S]A.75 $2.01501 I RIDO [Htewn Thr lPrime 9'4 52 SHIT, 92 15.611.04 RMTSPKID RemmeS sleet with Am lifter 94 52 11206 MA. 16 TLTKBOM KeyhaN Al! 911 52 515.0!1 s7111100 m mm me t Shutdown Power to , 'IndoosYS '1 MI ,nN ,v hll LE lxAP51K1 U de rnml 20fhr14 LCD to 500nll Color LCD Ca Touch Screen Mo 13.14 44 S37.50 ST.65011n HD21nn U talk fr,Im(. 1GB H4"1 (kit nl 2.160!fend Onye B'4 44 52(1.0) $010.52 i u l .0 Gu4M,en U D('• Cuamm E ecb n LIN9 Y_ 6 v4 NNu (I I Item 1 f B RAM. I. n tilt LW Ilend Ie, I WIM 1054 Y• un, Two Sena I`omo. ACA Tyne Cl WK two enal Emmllm% wv C a one try re 111 q, and Cora. Sfocv Styrr Keyba won lnl! mIf Whet Key IIII&A" 1 IA7nd L'u a C ter, out 5090 aola. Mann L niero ( cl rd Mount Remote Speaker III Amph ter, w I nauw h 9 H( .(AI MIX' o l1e COmmunkulon pa4o t104mludt 4 IA Ilium) .1r A l U Itdem bltn of 192 ) eu ' 5 V EQUIPMENT DEPOT MAINTENANCE ADDENDUM DRIB, 11=16 "101 2 I ~ „ arm NtImuR ryK t Ame w ' ve I06 m I W4 14 531.17 jeja exY 1 K tRkM w Cola LVEI fR, RW WN N e MWAWt SMIMON Fo"** -Ff- -m $32-011 Will. 13 110~Mltll AC IWJMWM MIN W4 11 537.50 5673.00 1401109 ftm IAGB KIM M" q J.Ius WW Yt 1".131 U91.62 NOTS: Iol alWOhnhlp Albf Y Onhf M I INhf IMr fqv hWYhWWAA1 a/NNAIA *010L ANNUAL AWtoTAL SI I~ 411.71 1lI MA fop INNA"W"wgYa CNWM 10 NNW w nNN!show w Y" am r RphlAhdlS tm* Ralf mcf1fAIT 1111.0411 1 ICS woftw W mk"Mft%ekv Wl&io Yarmmmiryoft* RNry,WrrWfYweerwlr+ul4 erf ANNUAL AUwTOTAI.'. fIOANl.Si yfto rh G+w w.ww w s+w.e eN e+,I. W .WruY ww Itl TM Mh Ag41N Y RwiY hh kow Tv am W9 mmm■`na, pow* AMOIe. w x SAI.L.R IEf. 1Mlnah P GalhnwR iN~fAI,AD " ICS SO AY'WIKNIN A- X IYM, 1/.Af S14AMRm-Irk o QAYICE TYPE 1*)N SITE. :'ON WM MLHT• U4M "TA, %WM NOTMR Chphmrc Ml. Itfd W hpwd obe Mmdl by HCR'CENERAL TERMS AND CONINTHONS W ANNUAL MAL SIDE.fvl.S9 f,l, HARDWARE DEPOT MAINTENANCE ADDENDUM. ACCEPTED M ACCEPTED @Vj CUSTOMER NA THE CITY DE OF NTON INTEGRATE D COMMUTER SYSTEMS. INC. SfGYffC'UIE X SIGNATURE T ` TITLE of bATIE f1 I i I f t' t • c 6 i' 1 Derbt wnnawrce rMlrs um cbwTaw I~ ICS lpnAN IN PWANA DNd MANr 4 5a b N IAmWW I Wad Not tWACMN n i o M 1WClN!/Mt PIN NrAMitAirt~ IC[ SMMAq wM Apnlnwt m to bhb Anp Mm% I TERM I WARRANTY 00CUMER BdA1d AN IAdi PAO WAIAO/d 1M Apgmwt • WPetM AM M IM to 40WAAd NJ TIER[ ARE AD WARRANTIES PARK S6ED OR O"D PNMUWA) ANY C7 ms-wA MAMP b adl 4m of wwraW NN AN" m M Cwnm Dot REOAROND MERCK4WAMLM OR MKSS FOR A PARRIRAR "POW NOT b o w 11AN M M ApMAMrt eM W A CRAMAM b M MN PaMW d YMn Yto1 &KONED HEAEAL AESPECTNO SERVICE! PERFORMED M IOU LAMENT AND ilMrtllb, Sts Arne M MN be &AWM LOY WIAIAWAW mOw NN AwM meM m AM MATERMAS FURNISHED UNDER T1W7 CONTRACt CMMMIC R lo m h C-1100", AOMN M wnr a WWII d INS Rim d awPM alMm ICS gnWW 7 CS WLI AM PCLW E %ft" AND CUSTOMERS TOLE AND PrLUSM M MtRAp NM NdAMUN AaM mAY b mMalMI1 AY I d APAIMeM1A IRN M M REMEDY b ap bNFA h Ci dto AYAFMrt IA11 M b ICS b mMW tY A1eltAln lmaWaMW aM OaApnM 1} WWPMWMIWt IWIRNA OW wdNwnmb b omAN, N lmv wt M WaaWMLW YMM N AM ad Wry w N1nd E EU094JTY FOR MANTFNANCE RMCE~ JCS MULL NOT EE LOANS FOR ANY LOU OF Fa0Fft LOSS d USE OR com" t AAa1AW by a Roy a C7 WFMR be NplM b NMbeae ~ 1Nt NDIRMT. SPICIAL INCDFMAL OR CdbFOLINTAL DWAOEB OF ANY AJMO N 01014 0d 1 wT A1m d ENwMAI M Fe.MW h ICS Wann1/ a WYw Ct LONNKMON WONT OR AMfRq CAR OF FAILURE TO FI ANMW OR FUANdW4 CC Mwft w Aym, - m M CwMiwaW DAB bIM tam C7 rM AMANtM Eqw 0 7ERWAI EOUaNEN1. OR MATERIALS OR 1AE PERFOAr"CE OR WNIENANCE ad As APm rrwMav r 0 CAW - 6"m b AWY b bw%NrAWd1PII W MWAn a UNDER TN16 AOREEMENt W1IE't1IfR ALL*=AS A BREACH CF ANY PROVISOM cz Nn cw ON nbt b W" AAM VA'"WhRm AARAN MON. we lM mAIwYA OF TI47 AORSEMEw. OR VrACHER ALLEGED N WAINECTDN WRAC TORIIOIA TSMMAd FMM Sara RwwT RENOOMJO TECNWCALOR OTTER ADVICI N LCONARNOW OR FLOW OW OF NE'CTION WRN 7ERV1C1[ F MAYAYENANDS COVERAGE EOMPRENT OR MATERIALS ICF MAAIALRA LMIIM R04AppEN OF THE FORM DIN A ICI AM AA W AAam 14,24 x M AwA1WWr ParW M AAAOIbN A PNMVW ACROII IAAEN MALL NOT N ANY EVENT PCEED " MAAMWICE CHARGE& FB lw r ANd ArNWmm, m YMA! MmR d fewA tb MAN PAD. M-MM" M ANN IM ICS INA N1M l F I MAnbiMM! 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A, MM, Mo, e4M 11 MOOOCATUM W AMAp1AA "WPM d b M giIIW bMMANrm d Web T47 C&OAACT CONSTRNE7 TAE ENMI AND I RCWSNF AGREEMENT AND 7 f WW d wedNMl eonlT, m aMAASMep, r aM aaw AW d N ANW'yAt b NJPPINEXI ALL PA V10LISWMIIU.CATCN6 RE'PIYESENtATC47 OR mom ca AAtehwMlM AOREFMENTI, f[AtER ORAL OR AARTEN WOKEN C! 4W THE CUSTOME7 ND A~ So a AM, C 4wbem "om's W" R1MOaAtwM, YM/Md.1MAM.amrAAMI REFREIEMTATIOd ON ETAT[MENrl OF ANT FIND MADE fY ANY REPREIENTATIVE D CbwAAobMq pM FPMmr+Al N j wd lA1 40 A!P OF DA WISCN ARE NOT STATED MEREW. MLALL K ONDN0 ON CS ANY A IAP y b RWr/am AunMUnq bMItAAean , a MODFCAMN OR A0OI10N TO ANY "ROMAN OF"ADREEWNT MUST BE . mom, is M ERw" 0410A M" Y Aram JW V4 d ca'o,,ab MAEEOM M WRRRYO EY A OULY AUHORIMD RVRESENTATM OF 47 LOCATED 004WW bq Ya'r IA OAIMh 0AIALWO AN a N RI LA AN m 4 N "Ilft M WeMN a TDB At IC! 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OF MARNEDI DO NOT DUPLICATE F1 R.a Na 91a Na Dore: 01 28 99 Poo Na Oly CITY OF DENTON TEXAS Kft"S4e0 ONWON 1 901-8 TEXAS STREET ! DENTOR TEXAS 16201-4364 9401349-7100 D*W M22TRO 817/247-0042 FAX 9401349-7302 VENDOR INTEGRATED COMPUTER SFST8N8 NAME/ 1651 N. COILING BLVD. a ADDRESS 8111TE #100 DELIVERY CENTRAL R BERN0 811 r, RICHARDSON TX 75080-3639 AGGRESS INFORMATION ON BBRYlC68 401 M TEXAS 8T ~ TOMMY GALBH4ITH DENTOM, TX 76201 VE40 NO. INT47100{ 0E111IEn mm 01 31 99 FOB DESTINATION BUltlt T8 TERMS 001 1.000 BA YBNDOR CAT. # N / A UFO NANB CITY # 8300 06#495.690. 1060495.89 HARDWARE MAINTENANCE AS OUTLIMBD IN EQUIPMENT DEPOT MAIMTBNANCB ADDENDUM OP 11123198. ANNUAL NAINTSMANCi FOR PHASE II. 002 1.000 BA VENDOR CAT. # M / A NFO NAME CITY 1 8300 74.310.000 174,610.00 SOFTWARE MAINTENANCE ADDENDUM OF 11/23/98. ANNUAL MAINTSMANCB FOR PHASB II, 00 I I F 08 TOTAL j 281,1OS,89 OR ND TOTAL 1 281,105,89 O1 770 044 0080 8341 281,105.89 YFNOOR IH6NYtT101K - - - r Mel 10 w.,..a«..,. r.wu 1. 1e,4 NglnM 1. qfe„r~mi; i wdkl mlk t Siq a • Ace" F Iylode e!Ir~ 4. Imboodienf I.OS. OaWr#r{oe M.yr4 k)r„.lloo . w«►.at Sk S No 14460/ W #aa Wis lax fAfN M Mda4fr ,I L illck M HK$$ IIIle4 a i ATTACFfliEDI'7 }3 1651 N Cotllns8oule•ard SOON 100 Richardson, Tuas 75081 (219) 783.9400 (214) 783.9460 Fax hI INTfGUTED COMPUTER SYSTEMS, INC. I November 19,1998 Tom Shaw, C.P.M. Purchasing Agent J The City of Denton Purchasing Department ! 9018 Texas Street Denton, Texas 76201 Dear Mr, Shaw: This Ictler is to inform you that the attaebod orders for ICS's Application Software. ror use with the Guardian 2000 Mobile Data Computers. are only available from Integrated Computer S% stems. ICS is the author or this software and it is the s,~h software available that oil] operate n ith the City or Denton i current Police and Fire CA D Svslem. l r l can btu or runher sm ice to i ou, please loci froe to give me a call. SitKerch• ~iG~rl~n^n l Thomas P. Galbraith Jr. kf j Marketing Vice President I li 9 r c. ORDINANCE NO. 4 AN ORDINANCE APPROVING THE EXPENDITURE OF FUNDS FOR THE PURCHASE OF HARDWARE MAINTENANCE AND SOFT WARE MAINTENANCE WHICH ARE AVAILABLE FROM ONLY ONE SOURCE IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS; AND PROVIDING AN EFFECTIVE DATE (PURCHASE ORDER 92855 - INTEGRATED COMPUTER SYSTEMS, INC. (ICS) IN THE AMOUNT OF $281,105.89). WHEREAS, Section 252.022 of the Local Government Code provides that procurement of items that arc only available from one source, including; items that are only available from one source because of patents, copyrights, secret processes or natural mortopofies; films, manuscripts or bool-s; electricity, gas, water and other utility purchases; captive replacement parts or components for equipment; and library materials for a public library that are available only from the persons holding exclusive distribution rights to the materials; need not be submitted to competitive bids; and WHEREAS, the City Council wishes to procure one or more of the items mentioned in the above paragraph; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That the rollowing purchase of materials, equipment or supplies, as described in the "Purchase Orders" attached hereto, are hereby approved: 1 PURCHASE ORDER VENDOR AMO t 92855 INTEGRATED COMPUTER SYSTEMS, INC. (ICS) $281,105.89 SECTION II. That the acceptance and approval of the above items shall not constitute a contract between the City and the person submitting the quotation for such items until such person ` shall comply with all requirements specified by the Purchasing Department, SECTION 111. That the City Manager is hereby authorized to execute any contracts relating to the items specified in Section I and the expenditure of funds pursuant to said contracts is hereby authorized. SECTION IV. That this ordinance shall become effective immediately upon its passage and approval. 10 NMI i3 1 ' k PASSED AND APPROVED this the day of , 1999. JACK MILLER, MAYOR ATTEST: JENNI3 ER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: HERBERT L. PROUTY, CITY ATTORNEY I BY. PC 92355 SOLE SOURCE. ORDINANCE. I f 1 t 4' . r; I II i i i q q.- 010 /CZ 'qQ r AGENDA INFORNIATION SHEET AGENDA DATE: February 16, 1999 Questions conceming this acquisition may be directed DEPARTMENTt Finance - Purchasing to Alex Pettit at 349-8595 ACNI: Kathy DuBose. 349-9228 I SUBJECT; 1N ORDINANCE PROVIDING FOR 'rilE EXPENDITURE OF FUNDS FOR THE TIIIRD ANNUAL LEASE PURCHASE PAYMENT FOR AN IDM 9221.191 StAINFRAh1E COMPUTER/PROCESSOR AS BID AND ANVARDED BY THE STATE OF TE..XAS GENERAL SERVICES COMMISSION: AND PROVIDING FOR AN EFFECTIVE DATE (PURCHASE ORDER 92720 TO IBS1 CORPORATION IN T'HE AMOUNT OF 5102,771,10), BACKGROUND: 11us p rchase order is for the third and final lease purchase payment on our mainframe computer, Council authorized a 36-month lease purchase in June of 199,, Council approved the first year's payment in the amount of $102,771,10 on November 1996. The second payment %as approved in the same amount on February 3, 1993. RECOMMENDATION: I 1 We recommend Purchasm Order 92720 be approved to IBM in the amount or S102.71 L 10, ESTIMATED SCIIEDULE OF PROJECT& Purchase Order 92720 covers the annual lease payment for the period of January 1, 1999 through December 31. 1999. PR10R ACTION/REVIENV iCouncil Boards. Commisslonsl: Data Processing Advisory Board approved 36-month tease purchase on June 12, 1996 a Council approved fiat year payment on November 5. 1996 o Council approved second year payment on February 3, 1998 FISCAL INFOILMATIONr Funds for the third and final payment are available in 1998/99 budget account (770-044-0080• 8509) PURCHASE ORDER INFORMATION; Tlus purchase order is for the final lease purchase payment for the IBNI Model 9221.191 / rntinframe computer `processor utiLrcd by the Information Services Division 4 the Nlodcl 9221.191 processor has 64SIB of storage. 12 channels. and I I MIPS rating, Also ~4 included is a 45-gigabyte DASD dwe and controllers. Annual maintenance is also included in the lease payment. 1 s• AGENDA INFORMATION SHEET FEBRUARY 16,1999 PAGE 2 OF 2 Respectfully submine& Name: Tom Shaw, CP.M,. 349.7 i 00 Title: Purchasing Agent Attachment N1; Purchase Order 92720 to ISM Corp. Attachment X2: Invoice 1945609 from ISbf Corp. IISUAGENDA i I V I I . I I r i 2 i G ~h PURCHASE ORDER NO: 92720 THIS IS A j irus number muss appear on All CONFUIMING ORDER EI iivoiOH, delivery shpa. Cases, OF MARXEDI tins, boils, puling dips and bills DO NOT DUPLICATE Y 3 Roq No. Bid No 2045 Dais O1 27 99 Page Na 01 CITY OF DENTON TEXAS PURCHASMIG DIVISION 1901-0 TEXAS STREFf I DENION, TEXAS 76201.4354 940049.1100 DOW METRO S17467-0042 FAX 940!349-7302 N VENDOR IBM CORPORATION NAME/ HLTH/B/MFG/INS DELIVERY CENTRAL RECEIVINO 611 ADDRESS 1605 LBJ FREEWAY ADDRESS INFORMATION SERVICES DALLAS TX 75234 901 B TEXAS ST DENTON, TX 76201 DEAN 8EG4I6 ' VENDOR NO. 11149000 DELIVERY OUOTED 02 26 99 FBI DESTINATION BUYER TS TERMS Its ,.4,,,; "F DOt 1.000 EA VENDOR CAT. 1 N / A Mr0 MANE 020771.100 102,771.10'' CITY 1 9100 ANNUAL LEASR PAYMENTS ON IBM 9221-191 PROCESSOR, RAMAC DASD, ESCOM ATTACHED AN 1NTEGRATEIM COMMUNICATIONS ADAPTER WITH 3 19.2 COMMUNIVA1TON LINE. w L P GE TOTAL 1 102,771.10 OR MD TOTAL 1 102,771.10 O 01 770 044 0090 0509 102,771.10 i . ViNDON OW ofolg1 04 co wiM wish "Iwo I. tuna 111011 30 11 endr Oc. yaa~/l i SOW rnd In+"Iwo 11F7 1 SArorriM MsvacnMS 1 do 01. Guina~.n 1rgN4 IsA... w.... .,..A-11 5 Me !wield w vale selel IAA vAdl M Inc l 111 L Vcfwne1 1L j M Times ►dla4 ure es g Ivs on SIuMMI, Ill r1~Dt-Ifl1 ~ 1 1 { AT"CIVENT 92 wmlce Number r.samr PW CITY OF DENTON 1945449 JAN. 1,,~ 1999 1 ACCOUNTS P YASLE a,r..NAr. awr+~wn 215 E MCNINNEY DENTON TX 76201-4229 1002610-71 TWP 102,711.10 Adarnf Canaan Ple"t rem! payments t0 ~ rqur Q wsw+an ❑ ~..T. IsmICOR«ISl3 N DALLAS. TX 732!4-1593 Remlttanca Con'; ~a +awn em.n Ana u. 60001 967.7802 WWW.I$M.CDK/SUPPORT/OPERATIONS 12 333627 1602610 010151 140604050604044 010277110 To assure proper creditple3se detach this portion and ratlrn,.v+th r~ml,3ance. INVOICE SUMMARY 10M C0101T CWPUTION LIAR/KNM Ct CUM$ 101071,10 i { C.nanw.,v. PON 706264 one 0001 OF 1 ' 1045649 n tl X6 JAN. 1 i 1999 E' c-.ne wn'w( a. 1002610.77 International Business Me chines Corporstio I~102,711.10 4 ORDINANCE NO. AN ORDINANCE PROVIDING FVR THE EXPENDITURE OF FUNDS FOR THE THIRD ANN(' Al LEASE PURCHASE PAYMENT FOR AN IBM 9221.191 MAINFRAME COMPUTEXPROCESSOR AS BID AND AWARDED BY THE STATE OF TEXAS GENERAL SFRVICES COMMISSION; AND PROVIDING FOR AN EFFECTIVE DATE (PURCHASE ORDER 92720 TO IBM CORPORATION IN THE AMOUNT OF S102,771.10). WHERE AS, pursuant to Resolution 92-019, the State Purchasing Ocnetel Services Commission has solicited. received and tabulated competitive bids for the purchaec of necessary materials, equipment, supplies or services in accordance with the procedures of state law on behalf of the City of Denton; and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described materials, equipment, supplies or services can be purchased by the City through the Gcreral Services Commission programs at less cost than the City would expend if. bidding these items individually; and WHEREAS, the City Co,ncil has provided in the City Budget for the appropriation of Funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein; NOW, THEREFORE, THI' COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SEC71ON 1, Tiz,u the numbered items in the following numbered purchase order for materials, equipment, supplies, or services, shown in the "Purchase Orders" attached hereto, are hereby accepted and approved as being the lowest responsible bids for such items: PURCHASE ORDER VENDOR AMOUNT: 92720 IBM CORPORATION S102,771,10 SECTION It. That by the acceptance and approval of the above numbered items set forth in the atta^hcd purchase orders, the City accepts the offer of the persons submitting the bids to the General Sen ices Commission for such items and agrees to purchase the materials, equipment, r supplies or services in accordance with the terms, conditions, specifications, standards, quantities r and for the spccifcd sums contained in the bid documents and related documents filed with the i (►r General Services Commission, and the purchase orders Issued by the City. S t. h SECTION 111. That should the City and persons submitting approved and accepted items set forth in the attached purchase orders wish to enter into a formal written agreement as a result of the City's ratification of bkb awarded by the General Services Commission, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto; provided that the written contract is in Sccordance with the terms, conditions, specifications and standards contained in the Proposal suh,nitted to the General Services Commission, quantities and specified sums contained In the City's purchase orders, and related documents herein approved and accepted. SECTION IV. That by the acceptance and approval of the above numbered items set forth in the attached purchase orders, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved purchase orders or pursuant to a written cuntract made pursuant thereto as authorized herein. SECTION V. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this day of 1999. JACK MILLER, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEG,`-L FORM: HERBERT L. PROUTY, CITY ATTORNEY 13Y: 911:0 PO STATE ORDINAWE f ~ l!' ♦ r : r -00 AW* HIM M AGENDA INFORMATION SHEET Dish (o AGENDA DATE: February 16, 1999 Questions concerning this acquisition may be directed DEPARTMENT: Finance - Purchasing to Alex Pettit at 349.8595 A011: Kathy DuBose, 349-8228 SUBJECT, AN ORDINANCE AWARDING A CONTRACT Wit THE PURCHASE OF MATERIALS, SERVICES O:t SUPPLIES NECESSARY FOR THE UPGRADE OF PUBLIC SAFETY'S WIRING CLOSETS AS AWARDED BY THE STATE OF TEXAS GENERAL SERVICES COMMISSION THROUGH QUALIFIED INFORMATION SERVICES VENDOR CATALOGUE (QISV); PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (PURCHASE ORDER 92721 TO NTCS, INC. IN THE AMOUNT OF $27,952). BACKGROUND* This purchase order is for the equipment necasa y, to upgrade the Public Safety Wiring Closet to allow for connectivity to the City of Denton network infrastructure. 'fhe old equipment is not Y2K compliant and is not manageable through the network. The new equipment will replace the old Public Safety network hubs. RECONIt1ENDA1ION: We recommend Purchase Order 92121 be approved to NTCS, inc. is the amount of 927,032. ESTI.% ,AT . SCHEDULE OF PROJECT, The equipment listed is available in three to four weeks and installation should be completed within 10 days. F ISCAL INFORMATION: Purchase Order 92721 will be funded from the Long Range Technology Plan account (460-044. COMP-9847-9107). PI•RCIIASE ORDER INFORMATION: This rurrhasc order is for the acquisition of two Catalyst 4000 Chassis with Power Supply, four Catal) st 4000 Autoscnsing Modules, and two Smarmct Soliware Packages Category 11. The prices are taken from the QISV catalogue published by NTCS. Inc. and approved by the Gencrak Sen ices Commission. 1F r i r i AGENDA INFORMATION SHEET FEBRUARY 16,190 PAGE 2 OF 2 Respectfully s*mitted: ,z: 44-s- Name: Tom Shaw, C.P,M., 349.7100 Title: Purchasing Agent i Attachment fl., purchase Order 92721 to NTCS, Inc, Att+chment q2: Proposal from NTCS, Inc. Attachment 03; QISV Certification 1179,AGE19DA r A) l..~Ir` : a I 04 PURCHASE ORDER N0: 92721 THIS IS A 4 1 his nun, must li mppoar ao oall CONFHiMAR ORDE nwmcn, do livery s5psn MAE6tf l R R dns, bo.aa, pacliuq slips as and b;14. DO NO Y DUPLICATE F1 Nell No old .4a 2045 Oats: 01 21 99 Pints Na 01 CITY OF OENTON TEXAS "CHASNO DMSION 1401.8 TEXAS SPREE} I MTOK TEXAS 76201-4354 840/349-7100 O/FW k*TnO 8171267-0042 FAIL 940/349-7302 VENDOR NTCB, IKC/STAR BANK OF TEXAS N NAME/ NTCB (DENTON) DELIVERY CR17RAL ReCEIVING 811 AIIDRESS 3801 1-15 NORTH SHITS 126 ADDRESS INFORMATION SERVICES DENTON TM 76207 901 R TEXAS ST TROY TUONEY DENTON, TX 16201 VENDOR NO. OTC49100 DELIVERY OUOTED 01 15 99 FOB DESTINATION AMR to TERMi Aff 1 4 001 2.000 EA VENDOR CAT. IVS C4003 81 NFO MAKE 60697.000 11, 194. D1 CITY 1 9100 CATALYST 4000 CHASSIS (3-BLOT) (1) AC POWER SUPPLY 002 4,000 EA. VENDOR CAT. IWB X4148 RJ NFO KANN 3,497.000 15,988.0 CITY 1 9100 CATALYST 4000 AUTOBEN8IN0 MODULE (48) 10/100 PORTS 001 2.000 EA VENDOR CAT. }CON ENT PKG11 MFO MAME 10375.000 20760.0 CITY 1 9100 99ARTMET PACKAGE CATEGORY 11 PUBLIC BAF6T1'8 WIRING CLOSETS UPGRADE P OR TOTAL d 770932.0 OR MD TOTAL 1 27,932.0 460 044 COMP 9847 9107 27,932.00 I vlthOA INS fNlkt xnM it - 1. i t#-,IM1salis ..,,...Kn. C ,J.! ; 1. lend Irl nrato w1h litab toy SA 4. ' iM W14K1101 1 06 9+stnelint Wail A..o. 'I Bill is ^ 14uanld Fat+4 i Na edctal in 1 ells fdn lu sAvN is 14", 4 t. i'. 1 Denton Office Fort Y4" OMIa ATTACOUCRT 12 38011.98 North, sure 120 939 W, I st. Str rel. Suite 301 Donlon. . eTexas 70207 Fort Worth, Tons 70102 (W) 367-0122 (817) 3351350 Metro (972) 434.2835 Metro (on) 2192892 R Fax (940) 393.1302 Fax (817) 3351352 Ouob:loon Data:0110811$so Ses ua on the web st www.nfca•lna.oan Client: Jim Avery • Phone: Wk. 0403497202 City of Denton • Information System Fix 944349-0533 Coo 801 E Hickory Denton TX 70200 Aecouet Troy Tuon" Mane9er 940987-0122 x 741 part Number DNCrfptlo I Ct)r Price Extended t) WsC4003-St Catalyst 4000 Chase Is (3-riot) (1) AC Power Suppty, 2 6,597.00 11,104.00 SupeNsor Fw• , ii` ~ r12 rO'+ e++ swr• 2) W114414a.Rh Cetatyat 4000 Autoeenslng Module (48)101109 Pons 4 3,407.00 13,088,00 3) CON-w-pKalt SmaMet Package Category 11 2 1,375.00 2,7m.00 Public Safety's Wiring Ctoseb Upgrade srd ure ne r Subtotal 27,03200 TOTAL SZ7,932.00 , 4 h 1 ATTACMMT #3 .1 2401 1.22 tv110 121 Orman loxes Mal 110.967.0122 METRO f72.191.2192 FAX 110.917.1252 October 7, t998 Tom Shaw City of Denton - Purchasing 901 8 Texan Denton, TX 76201 Dear.w. Shaw: Per our discussion, I am sending you this lew to inform you that the computer systems on the attached proposal have been submitted to our State of Tom QvsUed Information Services Vendor (QIM Catalog. If you need any other information, please do not hexitate to cal. Sincerely, David Johnson, NT'CS, Inc. Cr. Tom Shaw, Purrhuing 1 Bobbie Cull, IS - I . t'90 W.141114o►1 $04 sot tat WkWIN Lim 1002 017333.1110 FAX 117.921.1220 s 1. i ORDINANCE NO. AN ORDINANCE AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS. SERVICES OR SUPPLIES NECESSARY FOR THE UPGRADE OF PUBLIC SAFETY'S WIRING CLOSETS AS AWARDED BY THE STATE OF TEXAS GENERAL SERVICES COMMISSION THROUGH QUALIFIED INFORMATION SERVICES VENDOR CATALOGUE (QISV); PROVIDING FOR THE EX°ENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (PURCHASE ORDER 92721 TO NTCS. INC. IN THE AMOUNT OF $27,932), WHEREAS, pursuant to Resolution 92-019, the State Purchasing General Service: Commission has solicited, received and tabulated competitive bids for ;he purchase of necessary materials, equ?•,~ntent. supplies or services in accordance with the procedures of state law on behalf of the City of Denton; and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described materials, equipment, wpplics or ser%+ccs can be purchased by the City through the General Services Commission programs at less cost thpa the City would expend if bidding 6cse items individually; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein; NOW, THEREFORE, 1HE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. chat the numbered items in the following numbered purchase order for materials, equipment, supplies, or services, shown in the "Purchase Orders" attached hereto, are hereby accepted and approved m being the lowest responsible bids for such items: i 1 PURCHASE OR.DE VENDOR AMOUNT 92721 NTCS, INC. $27,932 SECTION 11, That by the acceptance and approval of the above numbered items set forth in the attached purchase orders, the City accepts the offer of the persons submitting the bids to the General Services Commission for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, conditions, specifications. standards, quantities and for the specified sums contained In the bid documents and related documents riled with the General Scn ices Commission, and the purchase orders issued by the City. I i 6 C~ U SEC HON 11[. That should the City and persons submitting apprived and accepted items set forth in the attached purchase orders wish to enter Into a formal written agreement as a result of the City's ratification of bids awarded by the General Services Commisslm, the City Manager or his designated representative is hereby authorized to execute the written cor tract which shal! be attached hereto; provided that the written contract is in accordance with the tennis, conditions, specifications and standards contained in the Proposal submitted to the General Services Commission, quantities and specified sums contained In the City's purchase orders, and related documents herein approved and accepted. SECTION IV, That by the acceptance and approval of the above numbered items set forth in the attached purchase orders, the City Council hereby authorizes the expenditure of fum14 ihcrefor j In the amount and In accordance with the approved purchase orders or pursuant to a %%Tinen contract made pursuant thereto as authorized her-in. I SECTION V. That this ordinance shall become effftiive immediately upon its passage and approval II PASSED AND APPROVED this day of , 1949, JACKAMILLER, MAYOR ATTEST: f JENNIFER WALTERS. CITY SECRETARY BY: APPROVED AS TO LEGAL F'ORb1: HERBERT L. PROUTY, CITY ATTORNEY Bl': 92121 PO STATE ORDINANCE 'f! t'A c i ~ l LIM n AV* lYo Off' AW411 ibrn AGENDA INFORMATION SHEET D* AGENDA DATE. February 16, 1999 Questions concerning this acquisition may be directed DEPARTMENT. Finance - Purchasing to Alex Pettit at 349.8595 ACM-, Kethy DuBose, 349.8228 SUBJECT.i AN ORDINANCE AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, SUPPLIES OR SERVICES NECESSARY FOR INSTALLATION OF AN INTERAGENCY i INTERNET NETWORK AS AWARDED BY TIIF STATE OF Tt: 9 GENERAL SERVICES COMMISSION 'fHROUGIi QUALIFIED INFORMATION SERVICES VENDOR (QISV) CATALOGUE; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (PURCHASE ORDER 92722 TO NTCS, INC. IN THE AMOUNT OF 559,374), BACKGROUND. Background for this acquisition is contained in the a uached'feleeommunicatrons and Information Infrastructure Assistance Program - Denton Community Networking Grant Proposal The grant was rejected by the NTIA; however, wt feel it is a worthwhile project. f RECONISIFNDATIO;r. We recommend Purchase Order 92722 be approved to NI CS, Ins. in the amount of f59,374. Ea-Ej,11AT . s SCHEDULE F PROD .CTi The Information Services Division has estimated a project completion schedule of six to eight weeks after issuance of a purchase order. FISCAL INFOR-NIATION1 This pt rchase would be funded from the Long Range Technology Plan account (460-044-COMP. 9847.9107). - Pt'RCIIASF. ORDER INFORMATION: Purchase Order 92722 is for the hardware, software, and Installation services to implement a Denton Community Networking Project The prices reelected on the purchase order ate from the General Services Commission, Qualified Information Services Vendor Catalogue published by NTCS. Inc. r~ A' i i.i. I I i i C I i AGENDA INFORMATION SHEET FEBRUAR1' 16, 1')79 PAGE2OF2 Resp-cifully submitted, . n Name Tom Shaw, C,P.M., 349.7100 Title: Purchasing Agent Attachment A1: Purchase Order 92722 Attachment it2: Proposal from NTCS, Inc, Attachment N3: QISV Certificate Attachment q4: E.%ecutive Summary Attachment NS: Denton Community Networking Grant Proposal 133.AGENDA i ~ ~It\ a F I . i, I I PURCHASE ORDER NO: 92722 THIS IS & DER numt0er muss +pper on dl CON~IRMINO OROER mvorC/s delivery slips, cnu. (IF MARKED) y stns, boxes, picking sups end eras DO NOT DUPLICATE Rep No Bid NO: 2045 O+tr. 01 27 99 Pqe No. 01 CITY OF DENTON TEXAS PURCKAS04 OIVSiON 1 901.8 TEXAS STREET I i~tNTON, TEXAS 76201.4354 9401349-7100 DIFW METRO 817,'26;-0012 FAx 9401349-7302 VENDOR NTCS, iNC/STAR BANK OF TEXAS NAME! NT'CS (DENTON) DELIVERY CENTRAL RECEIVING 811 ADORE SS 3801 1-35 MONTH SUITE 126 ADDRESS INFORMATION SERVICES DENTON TX 76207 901 B TEXAS ST DENTON, TX 76201 TROY TUOMEY VENDOR NO. RTC49100 DELIVERY OUOTfD 04 01 99 FOB DESTINATION !AMR TB TERMS ( 001 1.000 EA VENDOR CAT. OCOS10-CHARS NFO MANE 2,100.000 2,100.00 CITY 1 9100 CATALYST 8510 CAMPUS SWITCH ROUTER (CSR) CHASSIS 002 1.000 EA VENDOR CAT. ICBSIO PWR AC INFO NAME 876.000 875400 CITY 1 9100 l CATALYST 8510 CSR POWER SUPPLY AC INSTALLED 003 1.000 EA VENDOR CAT. IC8S10 PWR AC/2 NFO MAKE 875.000 875,00 CITY 1 9100 CATALYST 8510 CSR REDUNDANT POWER SUPPLY AC INSTALLED 004 1.000 EA VENDOR CAT. ICS510 SRN MPG MANE 70000.000 10000.00 CITY 1 9100 CATALYST 8510 CAMPUS SWITCH ROUTER (CSR)SWITCH ROUTE P OE TOTAL t 10e8SO.00 L 41MXiA INS1AUtt10N5: _ I 1 leant Nei 10 sxr.n.R.....,..n.v 1. Send e101iM m,Gce YaT IaFlicill cNT 4. Seisvplnd mtl10KAMS F011 otlteMtitn pitied twin soi tNrnnO 1 6d1 is • Actium, Feyebl4 1 No fssvd N live lent ler tho M iMluMl ---•-r--•»-r rc in rp r 1 nn ILL I. 1.kxmeer It in pKSS 11014 I fV PURCHASE ORDER NO: 92722 THIS IS A This "nber must spper an NI CONFIRMING ORDER Invoices, delivery sups, cries (IF MARKED) ctns, boxes. prckln0 dips and bills DO NOT DUPLICATE I Rsq N. Bid Na 2045 Ded. 01 27 99 pod No 02 XAS PLW-HASVIO DAASIOON 1901 01B TEXAS 5oN' DENTON, TEXAS 76201.4354 9401149-7100 D1FVV METRO 8171267-0042 FAX 9401249-7402 VENDOR NTCSI INC/STAR BANK Or TINA$ NAME/ NTCS (DENTON) DELIVERY CENTRAL RECEIVING all ADDRESS 1801 1-35 NORTH SUITE 126 ADDRESS 1NFORAATION SERVICES DENTON TN 76207 901 B TEXAS ST DENTONs TX 76201 TROY TUONEY VENDOR N0. NTC49100 DELIVERY OUOTED 04 01 99 FOB DESTINATION BUYER TB TERMS mumammalffiffiffim 005 1.000 EA VENDOR CAT. INRD DIR RFO NAME 60650.000 60650.00, CITY 19100 METRANOER DIRECTOR SOFTWARE t 006 1.000 EA VENDOR CAT. ISRF 6510CBR1 1 RFO NAME 00000 0.00 CITY 1 9100 CATALYST 6510 IP AND BRIDGING FEATURE SET 12.OT 0011 1.000 EA VENDOR CAT. IFR S510CSR 1PX Nr0 NAME 21000.000 20800.00 CITY 1 9100 CATALYST 0510 1PN FEATURE SET LICIASE 12.OT 006 2.000 EA VENDOR CAT. ICAB 7KAC NFO RAKE 18.000 36.00 CITY # 9100 CISCO AC POWER CABLE j P OE TOTAL s 9,486.00 C WkN00R INSIRKTONI 1 Toms - Nei 19 00.10 ~e1•'1• 4e0.1 1. Senl oiHnA Invoice mole sL7USHS e.►y 4 Ship Of Inivret,ens 101, Dsdnnlon Mos//ssII kMI.I. OMP-16 N.IAMII 16II to • Accounts Feicbls 1 No edelR N Sutr srln 431 SMn be rchlAel we r. rTio III E, Mc6Vn.err it in NKrs Iphd Osmon, T11 112Y1•4111 I N r I I SI • i I i I PURCHASE ORDER N0; 92722 THIS 15 A Tn,s number must apper on all CONFIRMING ORDER invoices, delivery slops, cases. ~ Of MARKED) ' clns, bmn, pecMinp shpt end bola, 00 NOT DUPLICATE Rea No: aid No. 2045 Date: 01 2% 99 page No. 03 PLIRCHASiNC D1wC«TY90 01 8 DEN SON{ TDENTOAI,sEXAS 76201-4364 TEXAS 9401349-7100 D/FW Nll'ciRO 8171767-0042 FAA 9401349-7302 VENOOR NTCS, INC/STAR BANK OF TEXAS NAME/ NTCS (DENTON) DELIVERY CENTR' -11VING all ALORESS 3501 I-35 NORTH SUITE 126 ADDRESS INFOR• SERVICES DENTON TX 76207 901 B S +n,, 3 ST DENTON, TX 76201 TROY TUOMEV VENDOR NO. NTC49100 DELIVERY QUOTED 04 01 99 FOB DESTINATION 1UYER TO TERMS 009 2.000 EA VENDOR CAT. IC$SFE SP 16X NFO NAME 70000.000 140000400 I CITY 1 9100 CATALYST 05XX 9-PORT 100-FX-SC (16X) 010 1.000 EA VENDOR CAT. ICON SKT C9510 MFG NAME 40138.000 4,139.00 CITY 0 9100 MAINTENANCE IYR - 9X5-NOD MAINTENANCE 1 YR CATALYST Ull 1.000 EA VENDOR CAT. ONAB 2E DM MFG NAME 11,900.000 11000.00 CITY 1 9100 NETRANOER SENSOR 2 ENET 11F DEVICE MANAGEMENT 012 1.000 EA VFODOR CAT, ILAOOR KFG MANE 90000.000 90000.00 CITY 0 9100 CISCO 8510 AND NETRANGER SETUP, INSTALLATIO% 4 TRAINING P 0E TOTAL 1 390039,00 GRIND TOTAL I 590374,00 UI 460 044 COMP 9547 9107 590374.00 I 10 .Mw ux AU11 1. vtNOOR imil mmni With 1111il COP? ll 4 ShInj triortictemc IGO Desbnr,M oe01 prepaid prepaid aM4,1 M.. 1 Lill le Accsunu Prva/le I. No ledarsl k evll Wel lea tMN be kNlrl uc s rag r s an Ill I Mttllnner It In pce4 Illlil OeMen, 7N 11201.171)V G1 G ATTACHMENT M2 3901146 NorK Suite 126 930 W. lot 3V"t SUNS 301 Callon. Texas 76207 Fort WOM. Texas 10102 PlropoSe! 361-0122 (At?) 336.1360 i Matto (0721434.2036 Metro (912) 210.2602 Fox(040)363.1352 Foa(1171336.1362 Quote: 10030 Date:t2N4f1016 see us on the we! at www.ntcsdnc,com Cllentt J m, Av" , P1,ons: Wk 940.349.7252 } City of Denton - Information System Fax 940.340-x633 Cod 6011 Hkkory Dentin TX 70206 Aooount Troy Twomey Manager. 040•SatAt22 x 7N Part Number Ouorlptlert Qty Price Ixtended 1) 00110-CHASS Csteyat 6610 Campus Switch Router(C31111) Ossols 1 - -21100.00 2,100.00 j 2) CISIMP►YR40 Celays16510 C!R Foww SupplyAC Ir.AWW 1 61S,D0 675.00 3 CaalDrwllACn Catayat6510CSRRedundenlPawrBuppyACinslalled 1 x16,00 971.00 4) CII1"PIP Cstayst 6510 ComM Switch Router (C3R) Switch Ro,Re 1 1,000.00 7,000400 Process 6) NWI100141.1 Cetayat 9510 IF And Sddolno Feature Set 12,01 1 0) f1+40100410141X Comat 0610 IFX Feature Sat Liam" I tot 1 2,600,00 2,40000 7) CAS.M*e Cisco ACP"CaW 2 10.00 36.00 0) 01MV49fNG Cowetbbxx9-p iIMPX-3C(I8k) 2 7,000.00 54,000.00 9) CON.INr-Cllfo Matntt.wa 1yr•6x6.nbd M010ana 1 Yr Cate" 1 4,121110 4,136.00 10) NRIda-O4r Nelranoer Sonwr 2 Peet VF, DIVIa Menu NN I 11,900.00 - 11,60000 11) MIND-0011 NNnnoorDVeetorSoRwue 1 6,060.00 6,060,00 12) tASOR Gsoo 6610 and Nedlengar SeWP, 1nata0atbn and Training 1 0,000,00 0,000,00 InINAOancy IMemet project t urenue r er Labor 01000100 i Subtotal BOV4.00 TOTAL 160,374.00 I I I i i i I i 6 M U II~ i~ ATTACHMENT 0! ! t 1 iij,r.,•,,;~ii 7101 b!! Nerth, tulle 171 001,116M. legal 71701 110,71x.0177 Md10 t+77.10~,7~7! FAX 140.30.13112 October 7,1998 Tom Shaw Cry of Denton • Purchasing 901 B Ttxu Denton, TX 76201 Ot Mr. Show: Per our discussion, t Am rending you this }cater to inform you that sire computer Systems on the attached proposal have been submitted to our State *(Tame QusUfltd Informedon SaMen Vendor (QIM Catalog. tf you need any other infoemstion, please do not haitate to all. Sincerely, , David Johnson, NTCS, Inc. Ca Tom Shaw, Purchasing Bobbie Cargile, IS r« 020 W. Krtt rlrval rune i01 Fed WOO. t#AW h10 lu.7ss.uro ~ MKIix.73l. W j 7 1 h • . n c. ATTACHMENT 04 EXECUTIVE SUMMARY The Denton Community Networking Project will provide Internet access and develop an on-line integrated learning and information gateway for the Denton area, The project will provide Internet access from several locations both local univereitles, the public schools, librarles, recreation centers, the Community Crl..nted Polich:9 Services (COPS) program sites, end governmental facilities. The primary goal of u`:4 Denton Community Networking Project is to enhance public services by combining multiple community information pools. Sharing Information among the City of Denton (City), Denton County County), and university law enforcement agenclan will provide better Information access. Unke to local hospitals and the Federal Emergency Management Agency (FEMA) will enhance the community's ability to respond to emergencies and natural disasters. Distance learning capabilities will provide on-line training and educational services in conjunction with the universities and the school district. Services will be readily available to all citizens white focusing on enhancing community awareness of how technology can be used to Improve ilfj and hater provide services. The City will provide fiber connections to the University of North Texas (UNT), The direct fiber connection links LINT, Texas Woman's University (TWU), the City, and the Denton Independent School District iDISD1. This connection will al14.al UNT,'to act as the Internet provider for the Project. The universities will also take advantage of information sharing and have access to the City's Nographleal Information System (CJS). Partners in th+ project Include DISO, UNT, TWU, the City, the County, local hospitals, FEME. and the Denton Net Took Force that Is comprised of citizens throughout the community, 4 W I O n tu ORDINANCE NO, AN ORDINANCE AWARDING A CON I PACT FOR THE PURCHASE OF MATERIALS, SUPPLIES OR SERVICES NECESSARY FOR INSTALLATION OF AN INTERAGENCY INTERNET NETWORK AS AWARDED BY THE STATE OF TEXAS GENERAL SERVICES COMMISSION THROUGH QUALIFIED INFORMATION SERVICES VENDOR (QIS1') CATALOGUE; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (PURCHASE ORDER 92722 TO NTCS, INC, IN THE AMOUNT OF $59,374). WHEREAS, pursuant to Resolution 92-019, the State Purchasing General Services Commission has solicited, received and tabulated competitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of state law on behalf of the City of Denton; and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described materials, equipment, supplies or services can be purch^-,ed by the City through the General Services Commission programs at less cost than the City would expend if bidding these items individually; and WHEREAS, the City Cottncil has provided in the City Budget for the approprivion of funds to be used for the purchase of the materials, equipment, supplies or sarvices approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION L That the numbered items in the following numbered purchase order for materials, equipment, supplies, or services, shown In the "Purchase Orders" attached hereto, are hereby accepted and approved as being the lowest responsible bids for such items: PURCHASE ORDE13 VENDOR AMOUNT 92722 NTCS, INC. S$9,374 ~ I SECTION It. That by the acceptance and approval of the above numbered items set forth in the attached purchase orders, the Cit)• accepts the offer of the persons submitting the bids to the General Services Commission for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, conditions, specifications, standards, quantities t I r n j and for the specified sums contained in the hid documents and related do;utnents filed with the Genera? Services Commission, and the purchase orders issued by the City. Y 9 I r r SECTION III. That should the City and persons submitting approved and accepted items set forth in the attached purchase orders wish to enter htto a formal written agreement as a result of the City's ratification of bids awarded by the General Services Commission, the City Manager or his designated representati ; e is hereby authorized to execute the written contract which shall be attached hereto; provided that the written contract is in accordance with the terms, conditions, specifications and standards contained In the Proposal submitted to the General Services Commission, quantities and specified sums contained in the City's purchase orders, and related documents herein approved and accepted, SECTI )V. That by the acceptance and approval of the above numbered items set forth in the attached purchase nrders, the City Council hereby authorizes the expenditure of funds therefor in the amount and In accordance with the approved purchase orders or pursuant to a written contract made pursuant thereto as authorized herein. SECTION V, That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this &I of 1999, f ~I JACK MILLER, MAYOR I ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: _ j I PPPROVED AS TO LEGAL FORM: HERBERT L, PROUTY, CITY ATTORNEY BY: 92711 PO STAt5 ORDINANCE ! A,:.' C l i ATTACHMENT05 I TELECOMMUNICATIONS AND 'NFORMATION INFRASTRUCTURE ASSISTANCE PROGRAM National Telecommunications and Information Administration U.S. Department of Commerce DENTON COMMUNITY NETWORKING Grant Proposal Fiscal Year 1998 Y. _ Vii/ i i -jo TVA 9 I y; K 1 A7 I •x:11, 1 .~Vr R ~ Contact Pawn: 1 Alex Petth Diraetor of Inforntatlon 9arvlon City of Denton 219 E Mt Kinney Denton, Tomas 70201 Phone: 940/349.9992 fox: 040/349-8236 t' ' r 1i ~ E f j TELECOMMUNICATIONS AND INF01MATION INFRASTRUCTURE ASSISTANCE PROGRAM National Telecommunications and Information Administration U.S. Department of Commerce c DENTON COMMUNITY NETWOMING Grant Proposal Fiscal Year 1998 City of Denton 215 E. McKinney Denton, Texas 78201 Contact Person: Alex Pettit Phone; 9401349.8682 Fax: 940/349-8236 II r, i / ~ F1 1 • ~ II I APPLICATION FOR FEDERAL ASSISTANCE Form 424 r 1 ~~lrP•, F a i IOMI Apwsva No 0348,00+3 APPLICATION FOR 1.OATI SUIMITTIO Appk4M IeaMweer FEDERAL ASSISTANCE March 11, 1998 M 1. TTN OF IUSK ISION. 3. OATS RECEIVED IV ITATI two AopAcnbn Wontrflot AOWkotien Anlppkotbn ❑ ConprYCliOn ❑ COn{truetlpn I. 4. DA TI PIC ENID IV FEOIML AGENCY Fed" Islaimilloo ■ NOMCWIINelisn ❑ Nwcanelrucoon 6. APKICANY INFORMATION Loptl Native OTlwdaalWW UFA City of Denton Information Services Department Ache" 10,W CJTY, epumm arole, Md aY rnAOl Nom{ Ind r8lopwM number of PIT60n to be CWtWed+n mollMt NravmO this opollc{tgn 1µ0+M goes! 215 E. McKinney Street Alex Pettit Director of Information Services Denton, 0enton County,Texas 78201 Phone: 19401349.8236 Fax: (940) 349-8 2 38, E-Mail: ladept@iplobal.net I. EMKOYIR 01111TI ICATION NUMNR "1: 7. TYPE OF ANUCANT: (anM yPraPrreN Itrror M A+N ❑ C A. Wits M. Indeporgli Scheel DH-. 7 E 1 0 0 0 a t d I. CPOntj L Stiff Controlled kWR6 n of Hi" L60,tvnd C. Municipal J. Prlvew UrvvMMY O, Towmnlp K. "eff Trlbo a Type OF ~Arlo": I. In1MMMo L. " dW I. ITdMmuluci0sl w boon Deelrllalmn 0, swim Ohtrkt N. 0" Ilw,Nl ■ Now ❑ Connnulnen ❑ AevWon t. NAA11 OF NOOM AOIMOY: M Movie", onto s wopneta Nnertal N boel60l: ❑ ❑ Notional Telscommunicationsand Information Administration A, Ina is, o AwMd 1. Osrle60s Award Cftroo" IGWIW 0 :ecto160 DV Itidrl 00W MAecow: 10. CATAL00 OP NDPML DOAII/TIO ASIIITANOI NUMIEIL 11.113 11. NSCMTNI MLE OF APPLICANT'S PWACT: TiTLI Telecommunications and Information Infrastructure Assistance Program Denton Community Networking 1I, AIMAa APNCTIO BY MIOJICI lane, countill. 318160. Me I i City of Denton and Denton County 13. PROPOSIC MgJIC7: 1e. CONOIM//IOIMI DNTAICfs OF; Stan cn+ 1 Enduy Cold u AppbW 1. Pra+oet 10101!98 08130!99 Taxa/ - Oiluict 13 Texas - District 13, 4 a 26 Is ttrwno puklo": 1S. 10 APPILICA ZION SUMCT TO IIaYNW BY ITATI ExICUTM ONDEII 11372 PROCISSP A Iodarol 1 tae,t07.00 YIS THIS ►MAPKICAt10NlAPKICATION WAS MAN AVAILAILI TO THE ITATI IxICUTA 10R01R 1!371 MIOCIII FOR IIVIEW ON 0 A00i 1 tae,107.00 OATI March 11. 1998 it. staff 1 1. NO ❑ MOOMM is NOf cOVIMO IY LK. 12372 d. fecal 1 I] OA MoaMM MAI NOT NIN /NECf10 IV ITAH AOA Alwl W a. Other 1 Or h0pom Ifti 1 17. 11 TIIL APKICAW O LNG~ ON ANY FICIML DIaT7 /.TOTAL 1 390,114,00 13 Too M'Yes- offish M awo*leR No if f i t . TO TMI NST OP MY KNOWLINC AND SIl11F, ALl DATA IN TWt ~ATIOWpI okkATION AM "Ut MCC 11 NCTMI OOCUMINT MAI Kept r { DVL7 AUTMOrI12JD IY THI Oo"APAM0 SOOY OP TMI APKKANT AMD TMI APPLICANT Will COMPLY WITH THE AtTACM10 ASMANCII d TM AHISTANCt rIS AWAAOI O. ! f f. Typ60 some of Aulhdnred RMMMWMIr+ 1. TAN t. Talwomi NYmow Rick Deputy City Marrow 040.349.8129 d. I,yiMurP N u1hIA1 Nada t. OMs I.Inad March 11, 1998 hMew a0dn1 NM U60Me Illndrd Ports 421 pill 4 Ill t Audwh ad tot Leval Roaloduatlon Fil l&** to 091 C q i& A t01 r 0 i ~ j c C; EXECUTIVE SUMMARY The Denton Community Networking Project will provide Internet access and develop an on-line Integrated learning and Information gateway for the Denton area. The project will provide Internet access from several locations-, both local universities, the public schools, libraries, recreation centers, the Community Oriented Policing Services (COPS) program sites, and governmental facilities. The primary goal of the Denton Community Networking Project is to enhance public services by combining multiple community Information pools. Sharing information among the City of Denton (City), Denton County (County), and university law enforcement agencies will provide better Information access. Links to local hospitals and the Federal Emergency Management Agency IFEMA) will enhance the community's ability to respond to emergencies and natural disasters. Distance learning capabilities will provide on-line training and educational services In conjunction with the universities and the school district. Services will be readily available to all citizens while focusing on enhencing community awareness of how technology can be used to improve life and bettM provide services. The City will provide fiber connections to the U dversity of North Texas (UNTI. The direct fiber connection links UNT, Texas Women's University fTWU), the City, and the Denton Independent School District (DI&D). This connection will allow UNT to act as the Internet provider for the Project. The universities will also take advantage of information sharing and have access to the City's deographical Information System (GIS). Partners In the project include DISO, UNT, TWU, the City, the County, local ' hospitals, FEMA, and the DentonNet Task Force that is comprised of citizens throughout the community. I 1 . L I }1 I C I 1 11 v e u C TABLE OF CONTENTS j Pape 1. PROJECT NARRATIVE,,,,,,,,,,,,,,,,,,,,,,,,,...,.,,.,.,,.,.. i e Background 2 e Project Purpose .................................................................................2 e Project Feasibility ,.......................,.,.,3 e Community Involvement .....................................................................4 e Reducing Disparity ,..,,.,......6 e Project Evaluation ..............................................................................9 ` I I II. APPENDICES TO THE PROJECT NARRATIVE ..........................................10 e Maps and supporting documentation of area of Impact 11 e Statement of project participants ......................................................20 e Congressional information 32 III. BUDGET INFORMATION - NON-CONSTRUCTION PROGRAMS - FORM 424A 34 j { IV. BUDGET NARRATIVE .......,....,.........,................37 V. STATEMENT OF MATCHING FUNDS 40 JJ 1 VI. ,ASSURANCES - FORM 4248 ................................................................42 VII. CERTIFICATION ...................................................................................44 I c F C l o N c, t c 1. PROJECT NARRATIVE i 1 ~ I w !f I eI i i c- I i i t a~ t DENTON COMMUNITY NETWORKING PROJECT NARRATIVE BACKGROUND Denton, Texas Is located north of Dallas and Fort Worth and is in or,e of the fastest growing counties in the nation. The community has been Identified as a college town situated In the middle of ranch land in a rural county. Denton has two state-funded universities: Texas Woman's University (TWU) and University of North Texas (UNT); the Denton State School; the Federr,l Emergency Management Agency Headquarters (FEMA); and the majority of Canton County (County) government operations. With twenty-one percent (21%) of the property tax base being governmental and non-profit organizations, the tax burden falls disproportionately on other property owners. The City of Denton (City) has taken a pro-active role In finding new ways to meet community challenges. Over the pest several years, the City has actively encouraged communiti Involvement programs. A joint effort among the two universities, the Chamber of Commerce, the Denton Record-Chroolr1o, the City, the Denton Independent School ( District (DISD), and the United Way has started a strategic planning process to determine the future of Denton. The group project Is referred to as "A Vision for Denton" and is based on the ideas and leadership of citizens working directly with the community leaders. Focus groups consisting of over 500 people are studying j the general areas and making recommendations. New strategies, alliances, and partnerships among public, private, and non-profit soctors are working together not only to solve but also to prevent problems from happening. Community-driven, results-oriented processes are enabling people from all areas of 0e community to voce their opinions, chi%ne the future. and sh.pe the community. From the Involvement and activity of these community groups has come the dslre to more t effectively provide Interactive services and communication to all areas of the community. I PROJECT PURPOSE AND SIGNIFICANCE The Denton Networking Project proposes the creation of a community networking Stetem In conjunction with the City, UNT, TWU, DISD, the County, FEMA, local hospitals, and community voluntesis. The system will facllitete easier access to a variety of activities, services, and Information and will provide the means and access method to create an interactive community. 2. 1 c. i. i The project will provide points of access to the electronic community. In conjunction with the DentonNet Task Force (a subcommittee of the "Vision" group), public access Internet PCs have been placed in the Martin Luther King, Jr. Recreation Center, the Community Oriented Policing Services Program (COPS) location in the looel mall, the main City Public Library, and the branch library. By working together with the education community, the City, and the County, the project plans to provide access to information and interactive services that meet the comminity's needs. The City has an extensive fiber network in place. To gain the community advantages of this network, the City plans to partner with LINT and TWU. Both universities have extensive demands on their systems from the students needing to access both universities' Information. Since the City already has the fiber network in place, directly connecting both universities would relieve the demands from the student population in the area. By relieving the dial-up demands, LINT would psrtnar with other local governmental agencies to act ae the point-of•presence for the Denton Community Networking Project, LINT plans to upgrade Its Internet connection to a DS-3 and Is moving forward with the acquisition of an appropriate router to Interconnect the campus•wida fiber network with the City's fiber network, The City's fiber network would allow LINT to have direct connection to the LINT Library Annex located within distance of the City's network. I The City has connected all of the facilities within the DiSD. These connections will allow distance learning projects and Internet use training. The funds proposed In this grant will provide the touter and associated equipment necessary for the City to act as the hub for the connection to the various other entities. This total network will make a significant Impact on the ability to provide and share Information throughout the community, PROJECT FEASIBILITY r The City will establish a "Web" server that will Include s tour guide to the community and Interactive swvlces. The site will include the COPS program; local job opportunities; a directory of City programs and services; and the ability to send e-mail and feedback to the community service providers, The server will he used to post meeting agendas, meeting minutes, maps, and other public access Information so that It can be available to the public, Web-sites for local non-profit organizations and community groups will also be made available. The project will include interactive links to notify the ambulance service of possible modical problems when responding to a call. The City has a Webmaster and two networking professionals r~ ! that will assist with coordinating support of the public Information system throughout the community, These positions will be responsible for providing 14• hour, 7-days-a-week service to the Information system. •3• t i I I I I ~I t The costs involved In this project will be for the Installation of the routers to accommodate the connectivity among the project partners. The project will build on existing equipment in multiple locations. The funds requested In this grant would provide routers to control and direct access to information for the agencies involved. The City will provide in-kind service for the cost of the link to the two universities. The Academic Computing Centers at UNT and TWU will provide software management, equipment support, training and consulting services to the City as described below. Provision of the described services Is contingent upon the City being awarded the Telecommunications and Information Infrastructures Assistance Program ITIIAP) grant from the National Telecommunications and Information Administration (NTIA). Distance learning will provide instruction, consulting, and training to address three areas: • Technical instruction and consulting to the City's Information Services staff. Technical staff will work with the City's Information Services staff to develop community-oriented electronic Information systems, bulletin boards, and e-mail systems for use by the Denton community, i ( • The use of electronic information systems to disseminate Information. • Education of the end-user community on how to access and use information provided electronically by the Denton Community Networking Project and use of Internet resources in general. Access to training will be available at the Public Library (the Library currently has six PCs at the main library and two PCs at the branch location for public access to the Internet). The Library has plans to establish a lab of 60 PCs for training and Internet access. Training sites will also include recreation centers, TWLI, LINT, and the Denton public schools. COMMUNITY INVOLVEMENT The City Is actively pursu ng all avenues and uses of information technology connectivity. The City has provided fiber connects to TWU, LINT, thr, County, and the Denton County Tax Appraisal District. The City his also used In fiber network to link ell of the DISD facilities. ,r. Denton Is unique from most other cities in that It owns and operates the water and electric utilities. In 1990, the City began Initial design of a fiber optics communication system for the City. For several years, the City his maintained the .4. 1 t k. t telecommunication lines for electric and water utilities with in-house staff, As a result of the City's Installations, a feature story appeared In Lightwave magazine, a fiber optics trades journal, about the City's innovative use of fiber. The City currently has a campus-wide local area network with a Geographical Information System and mainframe access. The City staff members have performed the existing cable Installations and are qualified to perform termination of the fiber optic cable and installation of fiber optic communication equipment. By using the treined, in-house staff to implement the information technology infrastructure, connectivity of the Denton community and surrounding areas can be accomplished in the most economical manner. The City views information access as one of the future significant growth areas In the United States. The LINT Computing Center manages a complex and extensive environment of networking and computing services to meet the needs of the UNT community. The computing environment Includes mainframe computers, large UNIX and VAX (VMS) mult'-user systems, and a large number of networked PCs and Macs. Access to these and other computing resource, Is gained through a campua•wide network. All major campus buildings at UNT are wired. The campus network supports Novell IPX, TCP/IP, and SNA network protocols. UNT currently has approximately 6,024 computers on campus. Most of these PCs are connected to a campus network that already has access to the Internet. LINT also has 6,416 user IDs on their three main academic host systems The Computing Center will provide the technical experience, support, and training necessary to help create a reliable community Information access service. The system at UNT has served as a model for many of the other systems now operating in the state and throughout the nation. The long and extensive experience that the Computing Center staff has in managing these electronic Information services will ensure that the proposed Denton community information system will also be a f model for others to emulate. The Computing Center Is also a leader In the ' ` management of complex data network -ystems. The UNT campus is one of the most highly networked campuses In the state. The LINT Computing Center has a long history of developing ways to access and manage els:tronlc Information resources. The Computing Center compiled the first comprehensive guide to accessing library on-line catalogs (Accessing On-Line Bibliographic Databases by Billy Barron). The LINT system started In 1991 as a cooperative venture between UNT's Library and the Computing Center to make accessing library on-line systems easier. Sine then, It has flourished Into a full Campus-Wide Information System ICWISI using a wide range of software tools and A t' with links to many other Internet resources and databases. The Cempus-Wide r Information System has served rs a model for many other systems. l I •6• 1 E i t k Currently, UNT provides electronic access to information about the Dallas Museum of Art. This loformation includes schedules of even'3, descriptions of current exhibits, and a selection of graphic images that depict the Museum's current collection. These images may be viewed on a wide variety of platforms. The Museum maintains this Information, but they partner with UNT to make this information available electronically throughout the community end worldwide. The TWU Academic Computing Department provides support for the research and instructional endeavors within the academic community of students, faculty, and staff. The primary academic mainframe is a VAX 6330 with VMS operating system that provides statistical processing, word processing, electronic mail, electronic bulletin boards, and other applications to more than 3,200 users. Academic Computing also supports the University's library system, a Data General computer running Unix and the GEAC Advance system for on-fine access to library resources, and a large collection of CD-ROM-based databases acquired by the library and accessible from any station on the University network. Academia Computing Is also responsible for the student computer labs located at various points on the Denton Campus as well as the Dallas and Houston Centers. Academic Computing develops and teachf s workshops and short courses on a wide variety of computing topics and provides consultation on microcomputer hardware and software acquisition. Microcomputer repair services and Installation of both hardware and microcomputer applications are provided for the more than 1,200 microcomputers on campus. Academic Computing is also responsible for scheduling, training, and facility coordination support of the VideoconferencinglDistance Education facilities available at each TWU I.cation. Academic Computing provides access and support for Internet services allowing those at TWU to correspond electronically with other institutions and to utilize resources such is other library catalogs, discussion groups, Gophars, World Wide Web, and Mo,iaic. A Campus-Wide Information System (CWISI has been Implemented Oral is being expanded and updated on a regular basis. The routers proposed in this grant would allow for access and sharing of information among the City, UNT and TWU. The 5,024 PCs at the University of North Taxes and approximately 1,200 PCs at TWU would also provide access points to the Denton Community Network, The PCs connected to the systems at both universities would facilitate Improved access to Information for students providing more active participants in the community, REDUCING DISPARITY The diversity In Denton rsquires the City to be sensitive to the various ethnic, cultural, socio•sconomic, age and religious factor represented in the community. .g. t c ( The community provides many opportunities for the exchange of ideas and interests, and this grant voill Assist in the continued direction toward in.,lusion of all groups. Coalitions among non-profit organizations, government, and citizens have resulted in new services, revitalized neighborhoods. and helped to bridge many gaps between groups. The following examples show some of the ways that the community has pulled together to find ways to meet needs and improve services and some of the proposed areas that could be addressed by this grant. • The DISD has partnored with the City to provide connectivity to all of the public schools using the City's fiber network. The City has worked with the DentonNst Task force to place public access Internet PCs at the Martin Luther King, Jr. Recreation Center. The recreation center provides an after school action site for the students from tha Tomas Rivera School. The after school program provides free Internet access and i training for students from the Rivera School. • A coalition in west Denton, "The Owsley Coalition," organized with the assistance of the United Way has held neighborhood block parties and service fairs to introduce Hispanics and others to available programs. It has helped bring together an area separated by language and other cultural barriers. The "Owsley Coalition" is opening doors to services and givinq neighborhood residents opportunities to learn new skills, to work, and to become active in the community. A public access terminal in this area would provide job opportunity information as well as community input from these citizens. I • A public-private partnership between the City and Seniors Providing for Aging Needs (SPAN) has reiuited in the development of a trolley system " to provide transportation from home to work or local businesses. This proposal would provide Internet connectivity to our local Senior Citizen Center. The senior citizens would provide voluiteer assistance and training to those wanting access to Information on the network. • Follcwing a aeries of neighborhood meetings, the City's Police Department developed o commun'tyfocused police system that has been Implemented in southeast and west Denton and has plans to open a thi-d site. The Community Oriented Policing Services (COPS) program starttd after residents In the southeast Denton area, a minority and primarily low-income neighborhood, complained that a disproportionate amount of crime existed in their area, but that police paid for less attention to their section of town. Residents felt police efforts were not having a rr significant Impact on promoting a high quality of life. The goal was to make neighborhoods safer and cleaner for the residents. Before the COPS < C program, the residents of southeast Denton had a negative perception about the police. This perception has been altered making real .7. i i t r improvements in the neighborhood. The Police Department made these changes by redesigning its structure to Incorporate citizen participation. The question of trust had been an issue In some minority neighborhoods. In west Denton, the area now known as the Owsley Coalition, e language barrior hampered efforts until bilingual volunteers stepped forward. Once the neighborhoods realized that the police were in the neighborhood to work cooperatively, the perception began to change. Beat officers and bike patrols make the police accessible to residents, and the neighborhoods have begun to Identify with the police. Citizens no%v develop goals and objectives o address specific problems. Neighbo-hood residents now take an octive role in changing or reclaiming the neighborhood. • Because of the success of the COPS program, private and non-profit agencies have been very supportive both In cash and with In-kind contributions, as the needs have arisen. An example of one of the creative, collaborative solutions Included finding office space for community offices, No City funds were available but, a rtrtnership in southeast Denton with the Denton Housing Authority made an apartment available for an office, and in west Denton an apartment owner donated use of a unit, These offices are staffed part-time with officers and part- time with volunteers for area agencies and l iterested Individuals. The ( proposed matching federal funds would provide the connectivity of the COPS sites. This will not only enhance the COPS program, but it will provide access to Information to the citizens In these areas and allow Interaction to services while building on an already successful program. 1 • UNT has worked with the City to demonstrate the potential of a public Informotion project to community leaders and to build additional community excitement. UNT provided all the hardware and software necessary to create an initial Denton Community Information System during FY 1994.96. • TWU Is currently working with the senior citizens in the community through the Program for Education and Enrlohment In Retirement IPEERI. Some of the classes being offered through this program Include: A PEER Into Desktop Publishing and A PEE at the Informatlo Suoprhlghwav, Senior citizens could be Included in this project through the PEER group to conduct user training for the Denton Community Network in conjunction with Texas Worian's University. TWU also has established a C.A.R.E.S. program In the jams location as the COPS program. The C.A.R,E,S, program provides a nursing clinic In east Denton, By placing a terminal In this clinic, nursing staff and residents of this area could have access to health care Information and seek answers to medical questions. C .g. 1 r f h I I 1 t { The federal funds requested in this proposal would be used to make more services readily available in each of the target areas to provide the connectivity to the community network and would thus produce a reduction of disparities In access to the National Information Infrastructure. PROJECT EVALUATION The success of this project can be measured by maintaining records of the number of users that are being provided with easy-to-access, useful services, This will be determined by the accounting procedures on the system to track the number of connectlons, amount of information requested by the users, and the type of Information requested. There could also be an on-line survey for users gauging the users' satisfaction with the system, Success of this project will be measured using milestones and completion dotes fisted in the Project Timeline. Rather than develop a set of prior objectives for evaluating this project, we will seek input from our customers. Citizen groups, volunteers, and neighborhood groups will be used to develop a specifio set of objectives and criteria by which the success of this project will be measured. Once these objectives have been finalized, specific measurements will be developed to determine the project's success in meeting these objectives. Objectives might Include the number of people that ( actively carry out a specific transaction or activity within the city or community organization, As a result of Information provided by the Denton Community Network, job applications, community volunteer activities, requests for services, { number of people attending classes, the amount of Information provided by the community, etc, can be tracked, The system will also log the number of additional partners and orgenizatione that become involved in the services, thus showing the ' system's ability to reach the community and surrounding rural areas. Programs have been designed and partnerships established. The funds requested In this package would enable the community to create an accessible, interactive, and i Intelligent Information Infrastructure to Improve communication among Individual citizens, community groups, and local government agencies while building on the exleting infrastructures. i i + r I 1 i r 1 it V I i II. APPENDICES TO THE PROJECT NARRATIVE • MAPS AND SUPPORTING DOCUMENTATION OF AREA OF IMPACT • STATEMENT OF PROJECT PARTICIPANTS I • CONGRESSIONAL INFORMATION '10, a c• MAPS AND SUPPORTINO DOCUMENTATION Of AREA Of IMPACT JJ. ,l l NORTH TEXAS DALLAS/FORT WORTHMETROP/EX = ~,°;;i'',d \ I } ►I~, ' dlwraro I mwvw_ n f~' 11111 it f 'l l i b,lYj► u~ .%fi 'r ~ply. c ~ ~~~'K, ~1 I ~ ~ ' ~1l{ ffYJJyy r'~ r - , r.lr~ % ~ .(n~Y~/ lp S.k u•' JJJ r oqod br* to', \ 17 / Joe ~ ~ ~ any / . ~~l~• i 1\~~~ "1 0.. 10 W' w r }i r l ~ . ~ iicn.e I y ! i/ 7. t _ 1 n'Jh wr f' I M I~ ( TECHNOL00Y STRATEGIC PLAN 1 I The City Council and Management are dedicated to successfully Implementing a / five-year plan that focuses resources and - obtalne funding commitment for the development of an Integrated computer environment, The first phase, adding a Public Safety system and providing Computer Aided Dispatching ;CAD) and Aecords Management for Polka, Fire, and EF';, was Implemented in 1996, This environment will nd the City's primary business INNOVATIONS directly support strategies and objectives ves and enhance nce t the and enhance the the long-range plan. In 1997, networks, equipment and office software was standardised. Psrsonal computers were viondordised throughout the orgonlestlon, VIRTUAL DENTON made available to all employees, and hllp://www,Cl.dena'on.tX,US outdated PCs were replaced. The long- range plan includes replacing old and obootate equipment, replacing outdated and Whether an individual Is Interested In learning functionally obsolete software, and more about city government, considering providing public access to appropriate City economic opportunities In Denton, or planning of Denton Information. to visit, they will find a great des? of Information in -Virtual Denton' on the World The vision and goals of the Strategic Plan Wide Web. are as follows; 'Virtual Denton' Includes a complete phone > Provide World Class People, Process, directory for the city, an Index of all the city's end Technology Solutions to the City of Internal web sites, a fact book listing Denton. interesting links to places all over Denton, a calendar of upcoming events In the > Ease Access to Public Information community, agendas for City Council, Public Utility Board, and Planning and Toning > Seamless Single Point of Access with Commissl,,n and minutes, Uniform Look•ond•Fesl tike the community of Denton, 'Virtual > Closer Integration with Department Denton" Is coneistendy growing. The vision of I r 'Virtual Denton` Is to have complete Visions l; Information on all city divisions, functions and > Provide Solutions to Other Organitattons events, as well Is up to date access to the actions of the Council, boards, and commisslons. ~ •13• i DENTON, TEXAS Vision for Denton-The 21" Century A Community of Excellence For... LIVING - Denton is a safe, attractive community with strong neighborhoods, a unique identity, and a sense of historical pride. Denton has an exceptionally cohesive and progressive downtown business district that takes advantage of Its heritage, and has an Identity and flavor of its own. Work and home,.. Denton is a grand address. WORKING - Denton Is a leading enGagreneurial city that attracts high-tech, high-skill, high-paying jobs. An Ideal location for business and Industry, Denton is a part of the DiFW metroplex, Denton Is In close proximity to major airports, highways and railways, offering a well-trained workforce, high quality of life and a wealth of business opportunities. L EARN, NG - Growth, change and achievement characterize Denton's educational institutions, Denton provides an exceptionally high quality of education for all its citizens on a variety of levels Including major universities, a community college, technical and vocational training schools, a progressive Independent school district, and private schools PLA YING - Denton Is the center of diverse and accessible historical, cultural, and recreatiorel opportunities. There Is an array of activities to enjoy In Denton, from strolling through historlc neighborhoods, museums and parks, to enjoying a variety of critically acclaimed cultural events wich as concerts, art exhibits and theatrical performances. 14 r DOWNTOWN DEENTON Vislon for Donton- The 21" Century Community Involvement Project The citizens of Denton have a strong appreciation for the history of Denton and the Courthouse Square. This desire to preserve history and to capture the vitality Ind quality of Denton's downtown can b t seen in the many projects and programs recently Initiated. The Vision for Denton project conceptualized two related public works that take advantage of two of DentoYs major assets; a vibrant business community surrounding the historic Denton County Courthouse Square, and a thriving arts community. Acknowledging the value of the assets, Vision committees recognized the need for public improvements that wo4ild extend the contributlon of the Courthouse Square and the arts into the foreseeable future. They developed two pedestrian corridor projects, consisting of sidewalks, street Improvements, naw shade trees, landscaping, and public art to enhance the pedestrian experience. These strestscape Improvements were envisioned for all four corners of the Courthouse Square and for the street corridor that connects the Square with the Center for the Visual Arts. As a result of Vision's work, voters approved bor is to provide $700,000 for the two atraetscaps projects. In preparation for the construction, a citizen committee was formed to develop design concepts for the Improvements. Meanwhile, a new art gallery and office building was built on the southwest corner of the Square, It mirrored the architectural features of the County Courthouse and the owners constructed jointly with the City the proposed strestsceps Improvements on their corner. A committee of the City's Vision for Denton-The 2111 Century developed Property Appearance Guidelines for the downtown area. The guidelines were presented to { the Vision Cabinet, Main Street and Downtown Associations, Historical Landmark 1 t Commission, downtown merchants and City Council for input and approval. The final document had little revision and was approved unanimously by all. t •15• c HIGHER EDUCATION U Yw TOW Lld*ud P M4 I Yw TOW ErralIm 50n 20.433 ,11,*L4 im 11, OyM NS{ A wN 1714I.M, 1093 6,0{4 26,759 992,641.12 1113 6.447 31001 1212 26606 963 U1, 4101 6,4t 31006 5,610 26,111 106431,101 7016 71104 3,171 7906 6600 21,067 406,677,411 I 1,463 3,91 1907' 6,600 26013 17022631017 1163 3ENROLUNNT « Yew IN I'Am to m, Te111 LneAOd M1 10,000 1993 1,100 9,702 930,022,1 1«1 1,100 10,10 931,217 30000 7006 1,100 I'M 139,2061 1006 1,300 9,741 /42,022,01 20000 1007 1300 9371 210115 10,000 0 1912 I//1 1411 1116 tN1 1«7 OyN Yw TOW M.- 199.7 43 703 WA 1141 46 t,020 WA 1006 41 1,004 WA 1096 30 1,101 WA HKMR00"Im 1001 31 1321 WA loon 4000 Oy« Tdd Yur' ToW LnroNld rot 1000 1 1903 WA WA WA 1901 23 221 1191.000 I M$ 21 270 /190, i096 21 266 W,000 ~ "1091 10 432 1341 rKl {two h i 0 i 1 41mOmOW al lWs N1{6enooll 11q M3 1111 fIN Iw INi "total rxludo$ eery InhmMk M 1u mms 6oAOd \ r I c v r The Univershy of North small! Texas Expands its facilities! DENTON UNIVERSITIES UNIT, with its 1,400 music majors, to one EXPAND of the largest and most highly acclaimed music schools In the country AND Is the home of the nationally recognized "One O'CLOCK Lob Bend". The school's s;mphony has been performing weekly In Dallas and now will have a new facility that will showcase the students in Denton. The 415 million Performing Arts Building Is to be completed by August 1998. The building Texas Woman's Includes a 1,200-seat performance hall and a 400-teat lyric opera house and theater University totaling 87,000 square feet. Construction on ( a new 112,000 square toot Environmental, Begins Final Stages of Education, Science and Technology Building began earlier this Veer. The new building Is the rovement valued at 115 million and will be completed Sciences Complex" by May 1998. The facility Includes classrooms, laboratory space and a Constructionl planetarium. Also, the Student Service Center has been expanded. The 16,000 square foot addition Is valued at 18.25 million and includes financial aid, bursars, TWU is close to completing the registrar, and admission offices. The building Movement Sclences Complex. This 117 Woo Includes a 320-seat lecture hall. million Inter•d!E^.!plinary building will provide academic space for the j department of kineslology and the department of performino arts programs. The 137,000 square foot building will have a gymnasium that will be divisible Into three sectlocps and seat up to 1,800 people. It will also Include a walking track, five racket ball courts, and an Indoor swimming pool. E t 17 r r c • TECHN/CAL/ENQlNEER1NQ MAP I ~ r. w f . f8. V t f a 5 i 1 t OfN10 NO / rr rr ~ NOR 14K i ~ r 0 n » r r JAM rh*$rAI $Uit 0 i r a e Sup r I r r . r 34 t 20 v i t r n b ~ rr ` ffw~ imp s ' ranrr~nwrrON OWNAdMW ~I C~fPWMO.Wf euwrrn~voreM A*&*f 077"47-'$o F a i r" CITY OF DENTON FIBER SYSTEM ' VGSRGWS r SCHOOLS I f arsa AoAfAYn7RArloN ~T'a=~ ! DINNN AYAIY H/0H SCHOOL ~1 loExraNWEfrMaHfcHOa v C S CALHOUN JR. MOH OCH00L rr 0 f7MCKLANO AL MOH SCHOOL 1 SORMAN SLEAftMARY SCHOOL 1 7tVERS IARX tl FAEEN7ARY SCIlOOL lIj f OINNWas ELEML9VTMY SCHOOL --~.•NOOEE[tAllNLARYSCHOM fO HOU070M ELEMENURYSCH00l 1 f if flt00EN7ARY SCHOOL f2 AkNAM EIEAfE VWYSCMO0L ARCO SJJ 12 NEWTONRAVZOR FiftfOP AY SCHOOL f< TOMAS RJVEAA EIIAKNTMY SCHOOL f! V& SON L, Mf MAY SCHOOL 71 FRED MOORS LEMNMOOOVTER I? SC WAN-BELCH F.Wr CM4140000 CENTER to lawvN SCHOOL r 20 FLJ7VRE SOUTH LAKESARCS 00011 SCHOOL n„ !1 UNWA~ NONINTVW i~ 21 TEXAS WC U01 UNNEASfrY j !SClII XNLOSYb ff L COAMLSX 2? ~ SNIIMQE Cr1'TM SOAK" OONTJML "A)tolle It Comm"- lYEfr ~ a00SN SON/ ofLA ZZT SS ill=g:iLA1fTA7LONS + aE AlEO+11Af70fI RAOM/fAN COUNTfRUK00VOt 70 COUVTYAN)YEX PLAN)'' it COUVYY ►AX OFFICE 2)000VYVJAX 38C4DUVTYAPPAA/ALLUS7NCT a9 WAINER OUiMNO (COUHTYANNEXI i` 1 SWT SUKOMaS r0 TEXAS oMArXf*F OFPUOUC SAFETY ~ i Qu EMPLLM orCON1NSS/ON MOM OVXD&os OPOSTOFMI-MAN opmomel N SOCIAL SECUMIY fa mom ammoVCYAwtuEmEN TAftNCY r•~j• `.1 POCKRUS S A. NDSPITALS W NCA OFN 6IMUhIDt OEM V RIOIDNEa10NAd O 9 1 Al CENTER ALA" AOUSW ISOT HtAOOUMTERf IJTt7P2A f I l~IMfENT 62ANVMWCORK 1 a N Ono. . 1 a9AMr j ~C~1D" 1t LM)axc T_ adACMtSPICK r r 87 OOiOEN TXIANOLt MALL „_j II} 41 m.r g rfcM MnECf + reww ~«0.rrw.r hAky fit ,u. Sd. N0 v c. c t • STATEMENT Of PROJECT PARTICIPANTS 1 l f t rle\ ~ C I .20- k .p~~.:... _,...~..._..........._.._-...~....-,.alp. ~:.aL~. . c G t t CITY OF DENTON II 1 i F 21 r I c, E ( Pt RTICIPANTS CITY OF DENTON INFORMATION SERVICES The City Council and Management are dedicated to successfully implementing a five-year plan that focuses resources and obtains funding commitment for the development of an integrated computer environment. The first phase, adding a Public Safety system and providing Computer-Aided Dispatching (CAD) and Records Management for Policc, Fire, and EMS, was implemented in 1998. This environment will directly support the City's primary business strategies and objectives and ( enhance the long-range plan. In 1997, networks, equipment, and office softwarb were standardized. Personal computers were standardized throughout the organization, made available to all employees, and outdated PCs were replaced. The long-range plan includes replacing old and obsolete equipment, replacing outdated and functionally obsolete software, and providing public access to appropriate City of Denton inf; rmetion, The City has completed Installation of a system including Cisco Catalyst networking hardware for backbone, along with v.;rlous switched and shared Etherne0ast Ethernet connections for servers, workstations, and other network devices throughout the city. The new system enables Denton administrators to monitor points of failure and Increase the quality of service for the internal network. The City of Denton has standardized on Novell tntranetWere as its core network operating system. There is a citywide Novell Directory Services tree, allowing centralized management of the network directory, This product itself allows centralized management of many functions required of a network administrator. The City of Denton has purchased approximately 16 Compaq Protlant servers. At each major City location IDenton Municipal Complex, City Hall, City Hall West, and Service Center), there are primary and secondary servers luring Vince Standby Server for fault- tolerance), with each primary server having a RAID 6 dirk array, The secondary servers also perform tape backups of all servers on the network. Add-on services integrate with the Network Operating System INDS) to increase centralized administration of the network, The City of Denton has purchased approximately 46 HP LaserJet 6N workgroup printers, 13 HP DeskJet 1600CN color inkjet workgroup printers, 13 HP Color LaserJet printers, and 7 HP LaserJet 5SI-network printers. All of these printers are connected to the network using HP JoiDirect print servers, In addition, approximately 20 existing loser printers were connected to the network. Approximately 60 existing laser and color inkjet printers have been connected to local users. , A 28-disc CD-ROM tower was placed at the major locations, providing shared network CD- ROW for all users on the network, Consolidation saves cost and increases system security. • 22 - l i J t• c: ( Cheye na AXserve h } paen installed for inbound and outbound faxing. hibound faxing ( has be~`rr integrated wits (iroupWise. Outbound faxing can bo done from any workstation. Iva ~A Pover Modem servers were installed and Network users are able to access a pool if 19 .3 33.66ps modems (or dial-Inldial-out use. All nstwoi[ users ave access to the mainframe through a centralized Novell NetWare for SAA server using orvus Terminal Emulation software, the City of NotT041 s added approximately 300 IBM PC340 P•166 workstations, 30 Compaq Oesio~t P•200 workstations, and 30 NEC Verse 6050MX laptops and has upgraded approximately 160 existing Pentium PCs to 32MB RAM. All of these workstations ef# tynn ng Windows 95. C _ l t I~ I j ~I j . -23 t r i ( PARTICIPANTS CITY OF DENTON PERSONNEL Alex Pettit, CNE, Project Manager - serves as Director of Information Services for the City of Denton. Alex has functioned as senior manager In the Information Security Services group of the ISAAS practice. He has over nine years of experience in telecommunications networks, Novell NetWare, AS/400, and OS12. Alex served as the Southwest Area leader for the Information Security Services team. Alex also served as WAN and LAN manager for AT&T Wireless • Southwest Area. His duties included management of the MetroCel Connect system on a Sun Sparc station, imaging systems on an RS6000, customer service system management on Next systems, support of the JD Edwards system on an AS4DO, and the Novell networks and WAN circuits for MetroCel and McCaw communications. Alex has been the leader of several security risk assessments, penetration studies, and sec -rity architecture blueprinting engagements for various clients in the Southwest Area. He has an MBA from Loyola UniverC-,- of Chicago and has taken Ph.D. classes at the University of Illinois. Shelley Shay, Webmaster - received her A.S. In Applied Sciences at Richland College and her SA In Art from the University of North Texas. For the past two years, she has been the Webmaster for DDB Interactive in Dallas, At DDBI, she was responsible for { programming and designing web sites for such clients as Pepsi, Mountain Dew, FootAction, World Cup '98, and Seagate Software. Sites such as www,pepsi.com and www.fronce9a.com won coveted industry awards, Including the New Media Invision Award, receiving Gold, Silver, and Bronze medals in the 1996 and 1997 world-wide competition for 11 best corporate image and best overall web design. 1 James Avery, Network Manager - has over 30 years experience In the computing industry. His education began In the Air Force and has continued over the years to include the attainment of Novell CNE, Microsoft MCP, A+ Certification, and others. James had been employed for almost 20 years by the same group; he recently made the move to a more challenging career by joining the City of Denton as network manager. James is responsible for overseeing the design, rollout, and Implementation of a new, citywide Novell network. He is on the verge of completion of that project arn1 is now looking forward to further connectivity challenges as the city moves into the realm of providing high-speed public InterNet access to the citizens of Denton as well as access control for several public and government agencies requiring information sharing among themselves. Robert Capewell, User Support Specialist - Is assistant to James Avery on all networking issues and all and-user PC problems. Robert Is an experienced data processing manager, network and systems administrator, and systemslprogrommer analyst, He has an AAS degree rn Computer Science with thirteen plus years of impressively diverse background in r , compr or hardware/software. Robert is trained in AT&T and NorTel PBX systems. He has ! r' ' six years In administering Novell networks as either a systems administrator or network administrator for Fortune $00 companies. 24 - 1 _ l i r I u 1 C UNIVERSITY OF NORTH TEXAS I i I . I c F 1 I 25 - l { C' u 03,03,03 16;00 $311 see 6333 city of Derton i~j002 ` 03101/1i 14:35 4117 545 4040 UNt-coaptine Cat Q1o02 University of North Texas Comprtinit Center Marci 3, l"s Alex Pettit Director of Infomution Semeea City of Denton 601 E. Hickory, Suite A Denton, TX 76205 Dar W. Pettit: t We are very interested in piarwieg die initiaewn we discussed In lay Wells' office the other day. Specifically, we m akin{ steps 10 stove Uw and with .equisidon Otte Appropriate router to iotac m" t or campus-M& Sber optics rutwak with the citys fiber netweek. AMIrsob t the initial sppiicatien would be the a:tchaoge of CitS data banvac ass Institute of Applied Sciences and the city's UtAiiies Department, we sae significant long-range potewisl in terms of eomattteieatiotu with: TOM Wooasa's Usivasity, I Easily Powier Hksiy, I Federal Fmerlutey Mmtgemem Muinistrttion offices, the Denton trtd"deot Sehoot District, and e the City of l rdtoo Police Department We believe slut muW odw opportunities for collaboration with city and county offices and agent+es will be identified over time. We are enploring upgrading the University's latemet connection to a DS-). It" J tan clear the tpproptiate legal and =041 ast Approval hwdles, we believe it would be Iterift" to 1J share our TrItmat coneetion with odw govammanal ssaneies, provided there at appropriate cost sharing urangements or services provided is return. As we mentiorsed when we met, we u4 also very inuteged in plans to extend the city fiber network to the industrial park. that includes Peterbilt. The University he t building io"are (our Library Annex a which used to be the Kolmar building) which we cannot currently cotmeot to other em %it a wireless link. While this is iA place and has been effective, we would prefer to move to a fiber link !(that becomes. 1 possible. C sincerely roues, William E. Bunain Director of Networks and Microcomuter ScMtes University of North Texts t P.O. Box 305398 Denton, TX 76203 a 317465-4902 AIW i xc, Fichard Harris, Frc4 rota 46' g PA Dos 305)991 Denton, Tun 76201-0393 49403 $63.2n4 -TDD 0%) M-20119 I~ I e i t ( PARTICIPANTS UNIVERSITY OF NORTH TEXAS COMPUTINO CENTER Since the City has an extensive fiber network In place LINT Will Partner with the City and TWU. LINT has extensive demands on the system from the students needing to access information at LINT and TWIJ. By using the City to directly connect both universities will relieve the demands from the student population in the area. By relieving the dial-up demands, UNIT will partner wi*~- the City to act as the point-of-presence for the Denton Community Networking Project. UNIT plans to upgrade its Internet connection to a DS-3 and is moving forward with the acquisition of on appropriate router to interconnect the campus-wide fiber network with the City's fiber network, The City's fiber network would allow UNIT to have direct connection to the UNT Library Annex located within distance of the City's network. The UNT Computing Center manages a comple: ind extensive environment of networking and computing services to meet the needs of the UNT community. The computing environment Includes mainframe computers, large UNIX and VAX (VMS) multi-uses systems, and a large number of networked PCs and Macs. Access to these and other computing resources is gained through a campus-wide network. All major campus buildings at UNT are wired. The campus network supports Novell IPX• TCPAP, and SNA network protocols. UNIT currently has approximately 5,024 computers on campus. Most of these PCs are connected to a campus network that already has access to the Internet. UNT also ( has 5,416 user IDs on their three main academic host systems The Computing Center will provide the technical experience, support, and treit,ing necessary to help create a reliable community Information access service. The system at LINT has served as a model for many of the other systems now operating In the state and throughout the nation. The long and extensive experience that the Computing Center staff has in managing these electronic Information services will ensure that the proposed Denton community Information system will also be a model for others to emulate. The Computing Center is also a leader In the management of complex data network systems. The LINT campus is one of the most highly networked campuses In the State. LINT has a Campus-Wide Information System (CWIS) using a wide range of software tools and with links to many other Internet resources and databases. The Campus-Wide Information System has served as a model for many other systems. ! - 27 c c C TEXAS WOMAN'S UNIVERSITY C c i f 28 . r I t TEXAS WOMAN'S UNIVERSITY O e NTO&10 A L L AL I N O❑ 1TON INFORMATION ECHNOLOGY SERVICES :.C. BOX 425798 Denton, Tx 7674.5798 Mne: 817/898.3970 Fax: 8171199.3255 Alex Pettit Director of Information Services City of Denton, Texas Municipal Building 215 East McKinney Street Denton, TX 76201 March 10,1998 Re. U. S. Department of Commerce - National Telecommunications and Information Administration - Telecommunications and Information Infrastructure Assistanoe Program (TIIAP) Dear Mr. Pettit: ` TWU will support this effort by providing an in-kind service in the areas ofconsulting and training. Dr. Don E. Edwards, associate professor of Computer Science and chair of the DentonNet Task force will serve as principle investigator for this project. We believe this is an important project and urge the U.S. Department of Commerce to fund it. We look forward to working with the City of Denton to improve facilities at both institutions and to provide an important service to the community. Sincerely, c 4. " Don E. Edwards, Ph, D. Associate Professor of Computer Science Chair: DentonNet Task Force Tom Graf t { Director, Information Technology Se"ices -79- A Coe,prchens r Publk LWwr 7y Hmm7Y1Nr Women An Equel 0pyoreundy14rrmatite Action Employer 1 MENEM" t0 i c PARTICIPANTS 1 TEXAS WOMAN'S UNIVERSITY COMPUTINU CENTER Information Technology Services at Texas Women's University provides university wide comput ag and communications support for students, faculty, staff and state agencies through the effective use of technology, a program of training, responsive service, Infrastructure and systems development and inclusive project planning. ITS provides the central management of Information resources at TVVU and supports five primary components of Information resource activity: TWU library systems operatic 'is manegemer programming and systems development instructional services and field support services. The operations management team's primary objective is to provide, In a cost-effective manner, a responsive and reliable technology Infrastructure capable of supporting the ever increasing technologlcel requirements of the University. The major areas of responsibility Include mainframe computer systems, b1xary systems, network systems, PBX systems, and security and audit procedures. The instructional services team is responsible for providing a responsive and professional program of instruction and support for the ever Increasing complexity of campus wide Information technology systems. This team is directly responsible for training and seminars, 1 instructional development, instructional computer tabs and classrooms, and distance learning support. The programming and systems team provides support of a comprehensive management information system to effectively support the mission, penning, decision making and administration of the university. Programming and systems responsibilities Include consultation and reporting, Colleague and Benefactor support, and Internet and Intranet dove's ment and support. The field support services team Is responsible for providing responsive and reliable end user technical support. Major responsibilities are the Information Technology Help Desk and support for workstations, peripherals and terminals. r , Ilk i • 30 f' PARTICIPANTS TEXAS WOMAN'S UNIVERSITY PERSONNEL Dr. Don E. Edwards received his Ph,D. from Texas Christisn University. He has more than 26 years of experience in the computer field as a computer programmer, systems analyst, consultant, manager, and profe'.eor. He has served as project manager for computer Projects involving software development, hardware acquisition, and computer networking. As Director of Academic Computing at III he had responsibility for computer programming support to academic departments, evaluation and acquisition of computer hardware, training in the use of computing resources, maintenance of microcomputers, and support of the general purpose academic computing labs. Activities as a faculty member at Texas Women's University have Involved the redesign of much of the computer science curriculum, advising the student ACM chapter, serving as feed academic a1visor for the department, and ter-hing of both undergraduate and graduate computer science and mathematics courses. Dr. Edwards Is a member of professional oreanizetions including the Association of Computing Machinery, the Mathematical Association of America, Sigma XI, and the National Council of Teachers of Mathematics. He has published In several areas and has directed student theses covering topics In computer graphics, computer modeling enl simulation, database systems and systems engineering, He is currently Involved In activities funded through the National Science Foundation that involve curriculum revision focusing on technology enhanced education and extensive use of both active and cooperative learning techniques In the classroom. Dr, Edwards has maintained an active role In community and civlo activities, He he: served as E coach and officer for several youth sports assoeictions, was active In the Denton YMCA, y served as Chair of the City of Denton Information Services Advisory Committee, and Is currently vice-chair of the City of Denton Parks and Recreation Board. He also currently ' serves as chair of the DentonNet task force whi;h wss created from the Denton vleior process and Is charged with Insuring chat access to eloctronie Information Is available to ale Denton citizens. i I i l - 31 3 t a ' i C' A 09,77 NO.242 P002 Denton Independent School D strIct ' own w rooMnao~r «K w.nNaw~ 1 8 moo tt,,m No POM 01 dor d loon faoMoro chy a anta+ 401 E. Rdwy, WMA ~ Oor IiAr. PoMI, TAM Mw is W khan you Ow 1M o&*" wO b opnoi+r o4paf of Mn NM ovprooil t of fno CMy kr rio p~ooa • wo doa~ooi. VW ono YMUOOW to h+rMnr Y~aaiMllon of MM i MPM b6farwdOftb eoniYK~N xeee~riYenwNh 1M Cry i► Mo~oah wiaAMMNr WaronlaN• Orm mew krlpMiMrdrdieo O4Mke Rom mWb 6"w" 1217 N. rim j Ow"% TX MCI ee• a. #Am Thaw Dr. Aoy fam$" c ~ C . 1 r 'i ii • CONGRESSIONAL INFORMA77ON j ~ .l c C ` 1 32 , 1 I , w CONGRESSIONAL REPRESENTATIVES Denton County and the City of Denton are divided into three Congrestlonal Districts. District 13 runs through the heart of the City of Denton east to west ta~;ing in the largest portion of residents. District 4 Is positioned In the top third of the City of Denton mostly north of U.S, Highway 380. District 26 takes In the southernmost and eastemmost fringes of the City of Denton. 13TH CONGRESSIONAL DISTRICT: SENATORS: W018M "Mac" Thombary Xay dapayHutchlson Washington address: Washington address: U. S. House of Representatives U. S. Senate 412 Cannon House Office Building 283 Russell Senate Office Building "'oshington, DC 20515 Washington, DC 20510 { Phone: 2021225.3708 Phone: 2021224.5922 Coca/address: Dallas address: 724 South Polk, Suite 400 10440 N. Control Expwy., #1180 Amarillo, TX 79101 Dallas, TX 76231 Phone: 808!371.8844 Phone: 2141381.3500 Fax: 808!371.7044 4TH CONGRESSIONALDISTRICTt Phil Orsnw Rajah M. HEN Washingtonaddress: Washington address: U, S. Senate U. S. House of Representatives 370 Russell Senate Office Building 2221 Rayburn House Office Building Washington, DC 20510 Washington, DC 20515-4304 Phone: 2021224.2934 Phone: 2021226.8873 Dallas address: Fax: 2021226.3332 2323 Bryan, Suits 2160 tocaladdress: Dallas, TX 76201 104 N. Son Jacinto Street Phone: 2141781.3000 Rockwall, TX 76087 Phone: 9721771.9118 Fax: 9721722.0907 i 28TH CONGRESSIONAL DISTRICT: fthard 00""Amtey Washington address , U. S. House of Representatives 'I 301 Cannon House Office Building Washington,DC 20516 Phone: 2021226.7772 r ' A localaddress: f ! jr~ x.- 9901 E. Valley Ranch Pkwy„ 03060 Irving, TX 76083 Phone: 9721558.2600 Fax: 972/444.8828 33 1 { l.: III. BUDGET INFORMATION Form 424A i . I F 34 . t l t I f OM6 Approval No, 03460044 BUDGET INFORMATION - Non-Construction Programs SE t T ION A • Budget Summary Grant Fogram Catalog of Fader if Eat imated UnobiigNed Funds Now Or RovNad Budget Function Domestic Assistance w Activity Number lal LEI Federal Non Fadaral Federal Non Faderai Total Icf Idl lei 111 lgl z 1. eITIA11AP 11552 1 1 6 195.107 9 195,107 1 30,214 2. 3, 4, 5, Totate ( Fs- 1 195,10710 125,10711111 390,214 Siff LIONS • BUDGET CATEGORIES 6. object Cie$ICatagodaa GRANT PROGRAM, FUNCTION, OR ACTIVITY Total 151 Ul III FEDERAL 121 NON FEDERAL 131 141 a. Personnel 5 11,781 1 30,418 9 0 4 42110 . b. Fringeasnabts a Tiov 1 d. Equlpnon] 153,315 154,561 340,004 a. $uVVliel 1. Contractual 6 Construction _ It, Other _ !3 I, Total Direct charge. brum of as IN 1. I dlncl Charges J h, TDIALSoum of 61 and ill 4 195,107 1 165,107 4 1 / 380,214 ll,. 7. Proyramin:ome 1 ( 1 1 1 SfatdMd ifofm 424A 14 18f Author4ld lof Looal Reproduction far ascribed by OM6 CitgLow A-102 I r. I r I SECT ION C - NON F EDERAL RESOURCE S (a) Or ant Prop am 161 Appli"m Ici State Idl Other Sources lei Tway 6. NTIAITIIAP 1 115,107 / 195,107 6 6 390,214 9. 10. If. 12. TOTALS Iwm of fine//and 11 1 196,107 1 196,101 1 6 390,214 SECTION D • FORECASTED CASH NEEDS 13, Federal Totnl la let Veer 1st Ouarter ; 2nd Ouster aid Guanes 4th Ouarter 1 195,107 1 186,263,76 1 21947,75 1 2,147.75 / 1.64176 14. Non Federal 196,107 48,776,76 46,778,76 46,116,76 41,778.76 16. TOTAL Isumollines 11 and 141 1 1390,214 6 1235,040.60 6 661,72450 1 161,724.60 6 161,724.60 W SECTION E • BUDGET ESTIMATES OF FEDERAL FUNDS NEEDED FOR BALANCE OF PROJECT UI Crml Program FUTURE FUNDING PERIODS lVears) W First Ic1 Second idl Turd 10 Fourth 1 16. NTIA1TilAp 1 6 1 17, 18. 19 2U. TOTALS Isum of lines 16 19) 1 1 6 1 SECTION F • OTHER BUDGET INFORMATION IAtt sch Addiliwal Sheets If Necassaryl r. 71. Opal Chergea: 22. lndkecl Charger ~23. Remarks Standard Form 424A H 881 Page 2 Auttwasollot Local Reproduction Pre crlhed6yOMSCmdarA-102 AsI liAM mbil NrnOenslr M, m+ aoe c IV. BUDGET NARRATIVE C ~ I w r { f 37 J I i 424A•1 PROJECT BUDGET City of Denton Federal City of Budget Denton Total Request Contribution Costs A. Selodea, Wages and Bar, r+ifft for Consulting Pmonnel Alex Pettit - 6% f 4,861 1 4,851 Jim Avery - 6% 2,908 2,906 Shelley Shay - 26% 14,776 14,776 f Robert Capewell - 6% 2,324 2,324 Total Salaries: 1 24,851 124,857 a. fqulpmant.Fedaa/ConWbuUon $183,318 1183,318 1 . Routers CISCO 7613!02, 2 x 34,930 169,860 CISCO 7613 13 slot, 2 Cy9us, 2RSP412 ee.l 2, MEM-RSP4-64M, RSP4 2 x 1,330 2,8:6 64MB DRAM option to upgrade both RSP4's to a total of 84MB (2 ea.) C 3. SF76A•11.3.1. CISCO IOS 2 x 6,600 11,200 RPS x Series Enterprise Edition Software (2 es.) 4. CX-FEIP-2TX, 2-Port Fast 14 x 7,000 98,000 Ethernet Interface Processor 11007X)114 ea.) 6. XYPLEXTermb if Server 1 x 1,598 1,698 Model 1608 B 1' 4 to allow back-dooracca. iorouters in event of front I failure I1 ea.) Total 1183,316 i Flbw - C11yContldbutya: 1184,688 1184,688 1, Fiber to Denton Regional 6,900 feet 141,400 Hospital x 18 2, Fiber to Denton Community 1,600 feet 91800 Hospital x 16 3. Fiber to FEMA 9,100 f#at 54,600 r x $6 4. Fiber Termination and Device 69,088 A Programming t Total $1.;4,688 w.. r i TOTALPROJECTCOSTS 1183,318 1189,546 (372,861 1 • 38 t' l'. ( 424A-2 C. PROJECT CONTRIBUTION BUDGET Texas Woman's University Federal Budget TWU Total Request Contribution Coats A. Seb*# A Wages for Coe alft PwsonrNJ PI Don Edwards Salary: 2.6% 6 11800 $1,800 13,800 ' Cc-PI Patricia Jackson Salary: 2,6% 1,400 1,400 2,800 Cc-r9 Sally Stevenson Salary: 4% 1,280 1,260 2,600 Total Salaries 14,450 $4,4501 $ 8,900 6. ArnonmJFrirVftmNre 25% of Salaries 11112 01,112 42,224 C All other personnel TOTAL SALARIES 6 FRINGE BENEFITS 16,682 $6,562 1111,124 E INDIRECT COSTS 86% S 6 W i 8,229 6,229 INDIRECT COSTS TWU CONTRIBUTION r TOTAL PROJECT COSTS $11,791 16,662 117,353 E • In-kind services to the City of Denton from Texas Woman's University, . -39 t 1 V. STATEMENT OF MATCHING FUNDS l i 1 !t w I 1 , I • 44 , i j I I ~z Statement of Matching Funds The matching funds will consist of in-kind contributions from the City of Denton for coordination and support services from four City employees. The City will provide the in-kind co is of fiber and termination and programming. Texas Woman's University (TWUI will provide trainir? and consultation to the City of Denton and are providing he -,f the time as in-kind services to the project and are requesting that NTIA funds pay half of the cost. A summary of the matching in•klnd services and the NTIA request is provided below. In-kind contributions from the City of Denton • $24,867 in salary and fringe for the Webmaster (26%), Project Manager 4 (5%), two technical support employees (5% each) • $105,600 for fiber to two local hospitals and FEMA • $59,088 for fiber termination and programming Total inAM curtriMrtion: $189,646 In-kind Contribution f:om Texas Woman's University • $5,562 for training and personnel NTIA Request City of Denton requests that NTIA provide grant funds to cover the following costs: • $69,860 for Routers CISCO 7513102, CISCO 7613 13 slot, 2 CySus, 2RSP4 • $2,600 for MEM-RSP4.64M, RSP4 64MB DRAM option to upgrade both RSP4's to a total of 64MB • $11,200 for SF75A•11.3.1, CISCO IOS RIPS x Series Enterprise Edition Software • $96,000 for CX•FEIP•2TX, 2-Por! Fast Ethernet Interface Processor 1100TX1 • $1,696 for XYPLEX Terminal Server Model 1608 8.114 to allow back- door access tP routers In event of front end fairnre TWU requests that NTIA provide grant funds to cover the following cost: • $11,791 for training and personnel Total NTIA requests: $195,107 1 FEDERAL IN-KIND TOTAL City of Do-Mon $183,318 $189,646 $372,881 TWU . 1,791 -6.50 17.35 / Total City Request $195,107 $196,107 $390,214 • 41 . 1 k ♦ l I t 1 I VI. ASSURANCES Form 4246 C E • 42 i :yS IOCrOre %I ASSUFtANf.RS - NON•CONSTRUCTION PROORAMS Put-O'll i ow 141 IQ' Ins :Olgi 11 ,NOrmlbcn I Ishma'ad Ie I'l i^vI I! mnuN] Dst 14100n N. ~PCIA.Mg tirl''Or'll,41 l nsltuq'Ors 41arCol~nq Inltinq CIli 40NCfs gYRPmq Na m1n11 nrq tl'1 dlfe eelda MO Gmp{Itinq Ind 9rawmq iN COl'ICbO" ofinlonraDOn Sind COmmenll1r0ngIM DWGn NLmaff Or any Olh6'UO"01 U{C011fdi0n Of inlOrmll.f7nClud~nq lugg1460"1 lot reduanq fae burden to tM 01 ~G oy Mlragemmt and Suequ. Plo6rvrarN R6dua~on Pralfd IOSaI-0GO), WNn~ngtan 0C 206C3 PLEASE 00 NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF k NAOIMINT AND IUDOET. LINO IT TO THE " ADORI!! PROVIDED IY THE SPONSORINO AGENCY NOTE Cans11 of Nlsf Ittoolness may not co IpOlIave to your pool" a 0rog11m If yeti Mve any quNtkM, 010111 conucl . R11M~Ong Iglncy Fynhlr G'1In FIQIr1l awlfe~ng agenCl4 mast' rpulfe spgliGnle lO GMIy 1d04~0naI 111wNG1 If such 'I time Case you 104 notified s 1 AI Ns di outnviefd r10'4118mnivf of NI 10044nl, I Grady, 1011 me Ip01'Gm, I Mal Ina 1000 lwnority, to $DOI for federal all fiance end the 1 W11 DOm;W OF has life" oompldd, with tnf'1aWnmfnll of malituLarw, mstagoi and hnanca Caostliy Iim4iil q Tal11 If 1110111 of lN1 Uniform Relotonam Alusunce slid Real fundsluKcNmloply Iwon1itso llnarlafptrpdeosfl10 PropeftACQuiod*APOIIC"AddllfOlOL gt4ili Arl ensure DfOPer pynning muvgement. Ind COmDlebonofthe Ii fag fair and puAsDle Deatmlet of plfeonlm1011CId at 010160 d11GO1d A 9410 eDOliulan whoN Drop1M if IWUIfa 11 + fe1uR Of fNaru a Wilily e1e11a prlgornl TNeN fequiRrtVm1 eDPy 10111 Mfe11gs ` 2 1 give toll +wardmq /good III COmptrOMf (Ahem Of In1 m feel pooplRy, lo0ulred for VFW duraossi aglydl6N of United Sw1a. end it 100100imps the Stub. through any Fedlralp+rtieiprkn M purch$M suthoneld feDfesenlltlve. & 111 to eM the tqm 10 4e11Imi11e all to Cards 110011. 11api or doCwriul pal to Ne tweed, I Win dumpy, we prov44M of that Hatch Ad (3 U 6 C 1601 Ind vn1 61111)(4h A PrODer Iecounbng Iy111171 m eCGrdlI C/ 1504 and 7321.7321), whidal limit tNe 0014441 11CIrv4,41 Of *rho glMfely setai ICCOUnting Itlndlkl or k9ii Cy empbyN/ vrNole pAnppal lmprymfM adNMd1 afe funded d,fedrva in III Or, 0A Pei with Fedefel funds 3 Will establish safeguards 10 prom44 ImpwyNl from using 9 WIN limply, is a ,kaM. we ale provlli011e of the Oas• shed pol4Nna for a purposes that Conltduta a pri ll the 1+0n Ad (44 U S C 1q Vill to 31604) w COP11eM Ad !Opel rant! Of personal Of 0rprlrtNOMt eallo~E1 d imli a 140 U S C 1 233: "-1I U I C 1 471), and IM COnUad personal glen. WaAt Hours rk Sahty luMadsAd A U S C 11337.3371. regerdlhq IBM ebndarde W 160"00 aw»d corNtN~ 4 WIN imuau Ind complete 946 wort rr4NV1 time 10p1Rabls IoM subogmo"* M. fee" lost "opt of a"Orovel of the Sw+rdinq egenq t0 WIN ton+ly, A pqIGW worth Sa00 'A1ufenG 9urcneN ! Wit Gr*py gol IM InNrgovemmantU Peroonnal Ad of 1670 re0urtlrnlMS d 6Man 103{I) of IM Flood Disaster 7 (12 U S C j j 17294743) ffl6b6610 prl4Cneed yllnd/,01 for PrdMgn Ad of 1613(11 L IS'Sil), whO rpu nd'l01141111 meM eye two for propraml fu Mad uMa am* of she nimimw ell I too" 4000 head +fa M pwuwm m tale program 6M Ilalulee of fequal4M soecohld in Atia"i A of OPWI to P" M }load Mlursn0e 1 std Iota, cost of dllurlbN Stindaldl (Or NMA SHMmi Of PMMnMI AEmmillfltgn 16 Dome lMLM sold O"Yil On ie 110 NO Or more. CfIt 900, SuDgMt F) I1 W1 cw* wf6N favuenrtMf 941 alairdoi which may et 6 Win coam" with an Federal slatuta rllatdlg 10 0-60 ed pwdueM M the 1110400 {p 011dut401 Of nOMilOnminalkn, Then iMdudd but am lid NM444 to (ti env" tomental 440" Mot Ml M"wra undN IN Netwol T tN VI of the CMI Rights Ad of 19M 10 L Sill which Enron- w * N POWY Ad d ill (P L 11.1901 elk EXOGMw W.bft dNnlMinN4n an ale bow of Ma, COW or mool Oroer1E0) I t ltk lend Awft drlaletto PRO" punulnl ohpin. IN) TMM Ui of Ne Education AtMrkm/nN of 1972, N 1a 9011 n1l. (c) fx--- ofweMMl punwm to ED I t 1190. amended (3o U S C 14 111.1115, and 119161) w*'d+ Id) evaslusew of fleed hue* in food Pli A bewroMG Promotional Disco" , a an sire beer d aA (c) S1mon 04 d W" EO I t 111. (a) ~vw 10 prelad wedtaaY We the the plharlitow Ad of 1173, a a d do . M U 6 C 1194)• +POrouM IDMr mMagsnMls pfegrlMN Ili kwo 0 unite' std ` III prom ages dimsm nWOn on pN based of MM ups (d) Cou1M lom stiffish wO Ad d 1173 (14U SO 11 t451 1f Me Age D4aerw46M Ad of 1676, N WIN, d A U I 0 11 MQ 14 aCnbmrty d Federal edbrd to Sol ICM+n Airy 410141011, w400h Pol dNa14llMafl On alas bola d asga mpM georm en Pww unw Sedan I of N Clan Air (a)palOrwoAbtwe000IlkTteeRMntAdd1072IPL q2~ Ad of 1111, a -'1* d (13 U I C 11`401 01 W). (9l 256). a eRlalded, fowl M nakrplnlnaw oA ON bud pfCteallon of w dw$ftfd awea of drtdUnq "W under IM of doll 0"; (4 the D+1np'alteneM A)GRal Abuts and Sob 0*" Wale Ad of 11i as +A w IP L. 11.!331. Al10 (alPMlm4t41A it r Timifkasid Mlwb g N Rootaboilegi Act Of Emend (Nen9nN Stiociew lbl of 11113. 0 b 0 dM iP L M2091 en IM bar d+'ARIA .buff a 01110 Nan, M 1231nd 527 d IM PubliC HNIN S*evw Ad d t912113 U 6 C 290 Oder en0 12 WIN eanpy west pal yVl pIV porNa RNas Ada 191 (1l 2l ee 31 is anNnded f- I N 040001" of ek0hal V 10 1 it N W). rdlasY/ k O~dMtl alhponeml a eM drug Abu" Pe1M! Mafde.III TMM VIII Of 04 CM RphM p+1+^tlal 0 nre1M1161 of pr PAI" ww rk mo?4 Arts Ad0411 off (42 U I C 1 3101 of W), a+eiMMa felltihp IYIMm to olOrklsabnlMMOn N tlN NN, forri at AN4WIg of houlin (I) InY am nond4ov" ~ omy*",' A Ne 1 r alalloolom under w1NON 00010" IV Pod" 4111014064 d Mog" other Oohnineelrl wetwea el which so" to 1144 figgerge" 14 " P"" low U40W rreYedea IV OMo C~ 101 Auilgici for L40 Pfpt0/WEOA r CMB ACV:" VO ::+1CCt; ASSURANCES -NON-CONSTRUCTION PROGRAMS Public .41 blul0en rap Ir 1 :0114C1 an of nfofmal0n 1 gImll ad 101,11124 11 mmu114 "nll00n". Including time rot 1I1 04 A; 1nalNCI'l 14100,ng 1,110111 ill la Renrg &Ad ma nNIrmg Ihl I Placed old OOmptelmg Ind 141441ng the C41'ect0, dmformlion Sind Comm MIS r4glydmgtoo OUrdo ntll,mIle of any514,ISO tot of III Icollection Of udarIVI mcludmgI.214va,I for roduang Ins burden m 1 A I Of i of Man$IIment end l l Ploarwonl Radudlan Proltct103440040) Wilmington CC 20500 PLEASE 00 NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MAIIADEMENT AND EUDOET, SEND It TO TIME ADDRESS PROVIDED EY THE SPONSORINO AOENCY NOTE CIMn of Ihest Itlugncas may act bt applicable 10 your praild Or program.. If ydu have any questions, pam Carl IN awa'omg a21nCY III alnhn III Avi 10do ll may trio 0 $"I anN 10 amfy adds l atowlil t If loan a Ire C4" you wan be hall At of duly autral raprolanlatrrs of the sporklnt. I canAy lost IM IPPIcal 1 Has the!egal Iwit y lO sol for Federal all 111nca Mal IM 7 WHICOmPIy,OMal slroedy implied wAh lnf roqulrome^N ay uhltitufam/l. minagenl and nnsncnl Apsol ImCjudmg Tilers It and IN dlMUMionn Rdaoetkn Al mside and Real funds t Irma At to pay tAs AOn-Federal snare of project :call to Pre"nYAOqu NAten►ok"AdoP10701PL 914481 ril Mlureproarolsir managemem, and COmOrobOn of ant prgv'do Oct fan teal al rote tHaUnlnl d"raanl d 1501 said Of PrOlect dna,bed m this OPP location who" Progeny 1s jo4wired as a (stuff at Federal of Nderally j M11ffed prOgrema These Mwnmtnls 10aly l0 1O Oil 2 Wrd glvl Iha still agency. the Compvolter 0461rl of the A real OFOOO 600uned fa Orblal Purbi lowdleas of United State, and A a atiopnatt. the State through any Federal p►nkiplUOn A purchom author rope"Mali Jests to and the night to I'll 11troWros bCoe Papers. OrdOWTfn14 NIHedI01n1lwerd1 III aOmply we provterons of W HIN Ad IS U S C Is I Si and was establish a Dollar WOUnnng 1w still in Ncaalena 1501 am 7324.7321), tMich Ilan tee 0014KAI sdjrAe/ Of w,N generlly 1 ceatsd ICGeunbng Somdaros or agency empioy"t whom Omnapa O"WrMM leto l so h+nded dnecbw, in whaie or OR pat WO Facto PUMa ! S WAN al ilh Ilf"l l 10 Pol employ", loom pi 9 WIN a01m0Iy, N Ippll"b14, .101 the onorl of the DIv+ their p011bn1 for t purpo" Vol Don IAN" Of pro"nts the Ear * Ad (4C 13 C H 2706 to 2714.7). the Cabstand Ad A00661 Offha al Of ofgtnsabonlanmldof,Mero4t, Of 110 U 1 F. I 3760 4M 11 U EC 1074), IM 04 Cell POICRII gain. Wall Howe end Sally St$M$* Ad (40 U S 0 321433), Ngaronq 460 IWfduda 1a hderaly lusted 00n11nK1nn 4 WIN lnitial@ and Complate the w0A wAllin IM Ialiat0le time lutaat"m6M6 1 hone list r/arpl of app oval of Me ewaroin0 lplnh Ig WIN compel R look", *0 Mod inlurana Ourcha" S Al bropi *0 the AtergOrefnmentll Psrlmfty Act of 1970 roqurtwomts of Slow 102(4) of the Fbed 0.53INr (42 U S C p2e~7e3) rllalg t0 prMCnbeal tUnallrol bf PraedteA Ad of 1173 (P L. 53.234). (Apron required nap*MIS m4M sylli for orOgrama funead under OM of NO Aimegw Off I I"" l1ed hoes" a" Is 0460"w in Me program and laves or rogularonl toeaMd in Apel It A of OPi to Purposes M" Neww" d 007 lots 0011 of insurable Slandarot to MsM Systems of Personnel Admlmltflkn IS oonlWdgn and botv*AW to Sig, 000 a mON CF0. 000, Subpam FI 11 WIN Comm" we IrlreOrVlnenfN It6MIrdI wAiC11 may be 6 WIN 00mPW with art Federal stetulll 418ting 10 proeoWd Purely" to Mal NNOwMIq 11) lMlAU4on Of 1landilawiftall0n. These ruder" IRA ate not Rhea" to III MriroMMlw pulial caWW ""um under ma Noi TAM VI of Me CmI R" Ad d 1564 (P L. 04052). Och Emrkonma W Po" Ad d I ON (PL 51.100) and E WvtNe pros 1!M dilYeminanm CA tM bay of read, COteI, anl10Ml ore (20) 1 t!t4,(b)mobkv )Advbl"%Ow"pufsua" onaon, (b) TOO III of 1ne thoolla n Amtndmera of t572. " Ie 2011173E ICI 1 111,961' 1 9 4 puma" to EO 11590. a 40 (20 V S C 14 101.1013, end IGS616N). w1 kh (al) 4dWIM Of ft" h616* N M" Nara 0 aao"ano4 GIRIhMal6aMternAidof973,a "O M(21V5C1fill). "III go I Offtw 1 mStill w ( odplw plea 4- 'Amed cundwV4 1 wmlM proHAq dnatmfnatam an iN be{te d h1M (d1 CoaMel tone Maiap W f Ad d Isla Its U E C 11111451 Of 1 o1b1o7LwAlaRp Ydtdww"vi6 onnN usaaq` patent" F*m of w4Fed wk I7aa)tl e4ieAd of Of (a) w Oros Alga Oft and TMtnad Ad Of IVI P L 92• Ad of t01, M ahol"d (62 US C 1 7401 01 $#1 (0) ass), es emnMM, M" to Mr+eMal I Odin al Mrs bus protedbn d adaareeM pewees d O NM ms, (rata under tan dl altos, NNW IA Mrs C*Tomh& A Alcohd Abuts and ells orsit" WaW Ada of Ill so amenltd IF l 03023). AloolloNlrn hdlMtEem, 1"MnN", srN AahlthlMben Ad of and (Ill Ne4aeelm d arlhnaatd special under IM 1170 (P L 51416), Iwo 0 n"d rams, N nandrscrlm iti E ndals,erel EPOASI4 Ail ON 1173, ad anrnaed (PL nXIII). on tM bete d aleehd a1lNe a Aleelhdaem,, S22 and SU d the Pi Some Savl"Ap of 1512 (42 U S C. 290 dd•3 And 12 WE ppffyty all IM WU Mal 806* R"M Ad d Ito 0I 250 06.3) 11 Amend". N" to anMMbe* of awal use C H 1271 of aNl.,Affect be IN w 'M Iq eempa eMA Of anddn shot ONMN"%0*.1T"VONOf NChalRa>AS Oa assir eM of fn meow wlw VA swic awn Ad of 1IN Is! U S C f *110: M51. M Off~ ro10i system to nOrdteCINMn400m n 1M sale. feed", a Manama of neNi 01 4Ay 0@a AOmdtewUmne/n P f*094M OR nn 4 y tt#hMO) under 1111+41 sprakew fa Federal "Anna it balm mal and U) IN f"UOWrA N d 4ny other nemdawmean stolumof wtAah may " to 06 so"M ►rvv*A low umm IIrdA Ida tat/ A. ha4ebl N OM GPOrr 450 Au1h6Med far Lain MpledO$W I 4• ~i 17 Will elsdl IM Iwlydinl 1I in litsvinp COmpbinG 16 WIN COmply wdh of l004.04$m Plinl 1110,114m m wahSMan106Othe elMnalHrllonCPrl,lrollwnAd Prevention Ad{/2USC}f1631elIpLwMOProh'I4e ( ~J of 1966, 10 amended ( 1 0 U S C 170). FO 11 S97 IM uN of e10 6IIed paint m tAn,Irud 0n otnn,Iddmdn hd,nLdunon Ind prOtediOn 01 hillond omplni1,61nd the of ral denea 1tNdurll AraseOlOgtll and Halond PnNrVltbn Ad of 1671116 US C 16914 at 1001. 17 WoH"NeI IP of POOOrmed " repuhed 6nadll Ind 11. WIN dumpy with P L. 97.716 regeroinq the Protei of e94 1nI9911 AWNS M loon wan the $0916 Audit Ad human weed/ inrohvd in reulrM, dwel tanK Ind fluted Idiniw, IuPPOned pr this Iwerd of sessamp. 'I WIl damply wah IN who" rpuinmenll of lit inner 19 Wed eomply wile the UOOrNOry Mm11 WNhn Ad of fldNll IM, IreWIIW ordeal, tequillMs. and polices 1061P L 19.5411, II amended 17 u S C 2111 N said), Oovemwq this pre0ram, 0406inulq 10 the CAN, hlndlM/, And Vl~ of wlml eio7ded anlmell Mid The readerNt kaoniry, or a" act" el IuppoMd by this Iwerd of Illiele w 4 ( ~t swim OP t7gOP'1Cw mu flick 8vehla Deputy City Manager A►PLIGWf OIIOAJMtAT107f OWN 51711NVM City of Denton March 11, 1998 i S Merl Prr11101(4" hr 0 I h I i i ~ I p C I I ~ I VII, CERTIFICATION 74,~ - 44 c FORM C6N-I 11111 VW't0 STATII Ctl.ATMhf CF CCMVl+:e CERTIFICATIONS REOARDINO OIMRMINT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS; ORUO•PRE1 WORKPLACE AIOUTAIMINTS AND LO"YINO Applicants Houk rehr to the MOUIS14MI Cnea Delft's dNermne 1M aAnlcalgn ld wnM!' dvy M hulled to saaet. 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N Cenvkad of a nMnMal dnfl oRtnN rwulvq h m e vaytyn fb tafdf Woh a w. opoumop duns/ tM Oondud day InM antsy. M Of Me wtl now this o0"Worl, In to IM D MOO.011at of Fooll"A"Um oo. 1falow" fu Lan OUtladla Ind Lan ii OfllotofPodaN M4endt Mil eupeot MCMAOMI 1011. U a DI0~01convntrolaakbgpn. De 7(1750. Whefl Thy ur,tafeq,yd oWn Nil 10 tM bad of ft of ha km&Aodp aM nodN y naoete tuM a as oval paM I MaN roil de tM"kleari btlyf. numbegp d sa h af9adsd bent N troy1 aAYmyd~l MM Inn pW b we his ON to my WW 1w 1. LOelYU10 elf M M w1kosi M Ollwf b allel0yn of Intl aiow. a of I•.tt1101I, N eNNb a alMlra 40CIASom. a by lnyllyn d• tdneeM d ceps"" in ON"" W ois AA n4u4N by Sedbn 1562. Th61 31 d 1M U 1. Cede, bd eenrnwtanl M tM UrdNl Irby N Yrw a 1frMrIN1 I ImpMmmomi w 11 CPA Pool ?a, A1110MOM 6"W" yet I VIK loft ty W111rieflr 1kt1tw~YOaMItIMM MM1d11d fMnlll eeeealtMt oha+anL b doll ld Ova 1100,11, of 110 of Nan DNtlwIMt Penn N Atpr1 LiNyYy • in -Rol w+a we a ppuvwm aw 1110,000, so domw at 11 CPA Pool a. ltd wis nlbudNfll 11.tO6afId71110,IMpglkwolelnMlwNNNIMbMdMaatalr { i Am - lp Ind btNol SubmW W1 dMM aNllnyMt Y O prMOpAMt br nakln/ b IfMtok Molt NN VOW" We" W wtlln 1117. We 51. U / CON. (1) No ftdaM t//foplMN AMfh haw been PaN b we M pW,1y Any etflw wM M N 110 Mt nOUYtd 011NnItfd ahM M aubia N Oran bald d 1a undalllri N Iny WHO Ny le tm1ao11 b saw Wsoy d nil wow 110'ON end nil mat Nan 1100,000 IMmp" N Mluwal m ~ or 9 11 d in oloRAI. 1 for "am kid %An Alamba d Conptw. M ONION b Mybyn d Of an of eMfMI wMn41M onmare of my Ranh VK 1M mtMnl d any feMrM loan, da tnNfoq Y+N d 1ny oo10awtMt tlrltnant tndiMtaMrybn, eoMMwrllefl, HMwa, awatenlwLa fnadlllaearl W my FtdaU wnblaL VIK Nat W Oaapwoop 10rtawW AI ft duly al11 1** 10efIIlrMaeel d dye a/p1WK I Awtlq flatly Net 1y tp -w o aeMl9 tolN Nt abort applaw tI ubs" p} NAMN OF APlPL4 W} AWARD NUMIIR ANDRIA MIO,IICT WAS f City of Denton Denton Community Networking Project PAIWID MN AND 4r"U OF AU11fft= FW MWffATH Rick Svehla, Deputy City Vanager 84M OATI f f lie March 11 y 1998 t 1f f` [1 c^ c. d Mo, U, IF-4 (0 AGENDA INFOWNIATION SHEET Ddf - 9 AGENDA DATE: February 16, 1999 Questions concerning this acquisition may be directed DEPARTMENT: Finance - Purchasing to Alex Pettit 349.8593 ACNI; Kathy DuBose, 349.8228 SUBJECT AN ORDINANCE AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, SUPPLIES OR SERVICES NECESSARY FOR THE INSTALLATION OF A REMOTE ACCESS SERVER AND SOFTWARE AS A'AARDED BY THE STATE OF TEXAS GENERAL SERVICES COMMISSION QUALIFIED INFORMATION SERVICES VENDOR (QISV) CATALOGUE; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DA FE (PURCHASE ORDER 92723 TO NTCS, INC, IN THE AMOUNT OF $29,141). BACKGROUND One of the goals of Information Services is to provide access to our network and it's applications to remote users. The hardware and software on this purchase order will provide access to our system by providing t secure method of connection to the network through a dial-up process. This will allow after-hours dial-up access for working with or trouble shooting the system, It also includes access for offsite meetings, work performed at home, virtually any location with a remote desktop PC and a phone line RECOMMENDATION We recanmend Purchase Order 92725 be approved to NTCS, Inc. in the amount of $29,14:, ESTINIATED SCHEDULE OF PROJECT This project is estimated to be completed March 13,1999. )FISCAL lNFOR.N1,1T10N The acquisition would be funded from the Long Range Technology Plan account (460• 044•COMP•9847.9107). c I 0 u AGENDA INFORMATION SHEET FEBRUARY 16,19''9 PAGE 2 OF 2 PURCHASE ORDER INt'ORhtAT10N Purchase Order 92725 to NTCS, Inc. Is for equipment, software and Installation services for a remote access server Intended to allow for secure dial-up access to the City of Denton Network, The equipment prices are from the General Services Commission QualiAed Information Services Vendor Catalogue published by NTCS, Inc. Respectfully submitted: I Name: Tom Shaw. CRM., 349.7100 Title: Purchasing Agent I Attachm~:nt #1; Purchase Order 92725 to NTCS, Inc. Attachnt:nt #2; Quotation from NTCS, Inc, Attachment 03: QISV Certification 1112 AGENDA I I 6 I ' , I t 2 - Y i 0 c~ 4 PURCHASE ORDER NOt 92725 TNIS IS A INS rx.ne»r Mill spper an oil CONFIRMING ORDER i,irmces, detrery slips, uses, (IF MAAKFi stns, boxes pecslnl slips end hills. DO NOT DUPLICATE 7r Heq No. Bid No: 2045 bete: 01 27 99 Pogo No. O1 PLACHAS04 avICOTYyOP tkEN SON{ TDE X~SEXAS 76201-4354 ~ 9401349.7100 D1TVV METRO S17/267-0042 FAX 940/349-7302 VENDOR NTCS, 1NC/STAR BANK OF TEXAS NAME/ NTCS (DENTON) DELIVERY CENTRAL RECEIVING 811 ADDRESS 3801 1-35 NORTH SUITE 126 ADDRESS INFORMATION SERVICES DENTON TX 76207 901 B TEXAS ST DENTONI TX 76201 TROY TUOMEY VENDOR NO. NTC49100 DELIVERY OUOTED 03 15 99 FOB DESTINATION BUYER Te TERMS A E tr2 ,q , 001 1,000 EA VENDOR CAT. 1313650 001 MFG NAME 30579.000 3e579.00l CITY 1 9100 PROLIANT 1600 PENTIUM 11 450NHZ SERVER 002 1,000 EA VENDOR CAI'. 1313618 021 NFO NAME 10724,000 1.724.00 CITY 1 9100 2ND PENTIUM 1I 450NMZ PROCESSOR OPTION KIT 1 Ou'l 2.000 EA VENDOR CAT. 4313616 821 MFO NAME 10955.000 30910.00 CITY 1 9100 256ND SDRAM DINM 4576MB RAM TOTAL) 6 uu4 1.000 EA VENDOR CAT. 1336356 021 MFO NAME 625,000 625,00 CITY 1 9100 4.308 PLUOOABLE W/ULTRA SCS13 P 0B TOTAL I 90830.00 E~ V1N00A INSIRMOONS. 1 terms Net }0 Inv+. a,n•e, .,.,+.a1 I Send ergmel m.sus wilh liii eopy'. 4 Snpplns Inelrucosn► 901 Deftnelusm ps rd o.u,.,.......,. u.+r I B A is Acuunts Fsfdle S Ne IekrA sr Stde pees w 0JI Sr 0=11 III L mkrlmyr SI r0 ►wss I41n/ °~7ur r.mitj levisiwV Bunron, IS 6101.1741 L a u PURCHASE ORDER NO: 92725 THIS IS A IhH nundmi must sppew on all COWIRMINO ORDER u+rmces detivelp ships, Cosa, IIF MARRED) cu+e, boxes plcl np slips and hills. DO NOT DUPLICATE Hull No Old Na 2045 Dole 01 27 99 Page No. 02 "CriAS04 CITY 901 OF DEAS S`REEEI} DEE x~SEXAS 76201.4354 9401349-7100 DOW METRO 6171267-0042 PAX 9401349-7302 VENDOR NTCSI INC/STAR SAkK OF TEXAS NAME! NTCS IDENTON) DELIVERY CENTRAL RECEIVING 811 ADDRESS 3801 I-35 NORTH SUITE 126 ADDRESS INFORMATION SERVICES DENTON TX 16207 901 S TEXAS ST DENTONI TX 76201 TROY TUONEY VENDOR N0. NTC49100 DELIVERY OWED 03 15 99 $06 DESTINATION BUYER TS TERMS ~AN.TJ.f'. . Y m, y~:~w4aia t°.'%fl6 Yy~ rrl! r Yy Jr % U05 1.000 EA VENDOR CAT. 1283697 001 MFG NAME 7401000 740.001 CITY 1 9100 a NEDUNDANT HOT-PLUGGABLE POWER SUPPLY 006 1.000 EA VENDOR CAT. 1 N / A NFO NAME 4oDO01000 4,000.00 CITY 1 9100 MtCROSOFT NT TERMINAL SERVER V4.0 W/15 CLIEYTI ACCESS LICENSES AND 15 WORKSTATION LICENSES Ull'1 1.000 EA VENULR CAT. 1 N / A MFG NAME 4,563.000 40563.00 CITY 1 9100 METAFRANE 110 15 USER W/SUBSCRIPTION ADVANTAGE uu0 1.000 EA VENDOR CAT. 1LASOR MFG NAME 101000.000 10,000.00 CITY 1 9100 ONSITE INSTALLATION AND SETUP INCLUDES DES10N OF TS P OE TOTAL 1 190303.00 ti i I Ike .,u'h.al AI $MX1gil6 d tlllm/f nwu INsIMULTIONS te with dupbttle t/Pp 1 uPnls 0 • Ncl "If Ycliol.1. ,.w1.. 116 ii1• hfiMHIt 1 . 1 1 Llwll It 010,44 Y 0.11 to X11 1l MPllfxne51 1 No oh III 1,0ZIlll4ed.le Idvi }v ple7w/ li+ ..nn..l qwn»dl rI JIeI IW.Iful Ihv15NMI i>urasn, U 712AIliTJ _ _ i i r I i i PURCHASE ORDER M 92725 THI: IS A Trios nunbet musl appea on all t;ONftRMING ORDER ,maces, de ivety sups, usa, OF MARKEDI tons, bakes, pacitiq sups and brlls. DO NOT DUPLICATE 8e4 No. Sid Na 2045 Date. 01 27 99 Pepe No. 03 PURCHASING DMSION Y9O 6ii 6 TEXAS 50Nf r0rok TEXAS 76201-4154 940/149-7100 Di AAETRO 517/257-0042 FAX 9401349-1302 VENDOR NTCS, INC/STAR BANK OF TEXAS NAMEI NTCS (DENTON) DELIVERY CENTRAL RECEIVING S11 ADDRESS 3001 1-35 NORTH SUITS 126 ADDRESS INFORMATION SERVICES DENTON TX 76207 901 S TEXAS BY DENTON, TM 76201 TROY TUONEY VENDOR NO. NTC4910C DELIVERY OUSTED 03 15 99 FOB DESTINATION BUYER TS TERMS SYSTEMt INCLUDING METHODS OF ACCESS, SETUP OF REQUIRED HARDWARE, INSTALLATION OF TO AND METAFRARE SERVER, INSTALL ON COD NETWORK# SETUP , USER ACCOUNTS, TRAINING. I OR ND TOTAL i 20,141.00 O UI 460 044 COMP 9847 9107 29,141,00 VIN10R INStAIAIWNt 1 terms • Nei 30 06".0 .M,.,. w wl,.q I Send 160150 innrte volm 4v/Ir-m Cody A SA ind msBrcuset FO6 0eltneoee off it swu .00061 rK,»tl 1 0-11 Is ° Ai.towls Peybls S W IeAurY M stale aaka w 1.1,011 Ar eaA,del 711 t writ"rr 14 m pats L a) 7M'relTiviaTiiri Gunton, }M 71741 !I!1 _ C` r Denton Office Fort Worth OfBa ATTACMENT t2 r 38011-36 North, suit. u9 F030 or W. fat. SItest, sat. 30, Proposal Denton, , Texas xan 7E207 Fort Wort, Tex" exan 76102 (940) 387-0122 (817) 3311-1360 age Metro (972) 434.2635 Metro (972) 210.2892` Fax(940)383.1352 Fax(aUn 335.1352 QtJOt•: 10131 D81te:0111411409 NTCS Inc. See us on the web at www.ntc$4ty cons our K no w Client: Jim Avery phone: VA 940349.7262 City of Denton • Information System Fax 9/0340.8533 Call $01 E Hickory Denton TX 716205 Acdount Troy Tuomey ` Msnnper: 040.387-0422 x 741 If Part Number Oeaerfptlon Oty Price Extended 1) 21283"11 Prollant 1600 Pentium 11450MH8 Sarver 1 3,670,00 3.779.00 2) 41131111-11114 2nd Pentium 11450Mh2ProoarorOption Kit 1 1,72400 1,72404 31 21341"2' 258M6 SCRAM DIMM (876MB RAM Totaq 2 1,96800 3.910.00 4) »/27642? 4.308 Pluggsbla WUllra SCS13 1 626 00 825 00 5) 282107.00! Redundant Hot•Pluggable Power Supply 1 740.00 740 00 6) _ Microsoft NT Terminal Server V4 0 Will CUM Access 1 4.00000 4,00000 Llansas and 16 Workstation Licenses 7) Motafram6 1.015 User W/ 8ubscrlptIm Advantage 1 4.583.00 4,663.00 8) LA40R Onsito InsleUStion and Setup Includes design of TS system, 1 10,00000 10,000.00 Inoludlog methods of access setup of required hardware, Instaflstion of TS and MetsFrame Server, Install on COO network, Setup user 4040unti, 4 Hours of bask administration training Ramole Access Sarver client arc aaa Order LAb07 10.000.00 Subtotal 19,14100 j TOTAL 329,111.00 !I t3 1 r II 1 i III I ATTACWENT #3 i U01 raa neHh. lulls 1» Donlon. 1•901 14201 940-34 7.01 :a j AA1110 112.131.2431 October 7,'098 PAX 94103,1>It2 Tom Shaw Gay of Denton • Purchasing 901 B Texas Denton, TX 76201 Dear. .ir, Show: j Per our discussion, I am sending you this Ittter to inform you that the computer systems on the attached propose! have been submitted to our State offame QuaUlled Information Services Vemdot (QIM Catalog. If you need any other information, please do not hesitate to call. Sincerely, David ! Anson, NTCS, Inc. Cc Tom Shaw, Purchasing Bobbie we, IS ire • lull. 302 PoA Wonn.laat 1A102 117 334. f 3!0 PAX 11 133.13!4 7 a t, ORDINANCE NO. AN ORDINANCE AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS SUPPLIES, OR SERVICES NECESSARY FOR THE INSTALLATION OF A REMOTE ACCESS SERVER AND SOFTWARE AS AWARDED BY THE STATE OF TEXAS GENERAL SERVICES COMMISSION QUALIFIED INFORMATION SERVICES VENDOR (QISV) CATALOGUE; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (PURCHASE ORDER 92125 TO NTCS, INC. IN THE AMOUNT OF $29,141). WHEREAS, pursuant to Resolution 92.019, the State Purchasing General Services Commission has solicited, received and tabulated competitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of state law on behalf of the City of Denton; and WHEREAS, the City Manager or a designated employee has reviewed and recommended, that the herein described materials, equipment, supplies or services can be purchased by the City through the General Services Commission programs at less cost than the City would expend if bidding these items individually; and WHEREAS, the City Council has prodded in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. That the numbv, A i}ems in the following numbered purchase order for , materials, equipment, supplies, or seek, shown in the "Purchase Orders" attached hereto, are hereby accepted and approved as being tht- lowest responsible bids for such items: PURCHASE ORDER VENDOR AMOUNT_ 92115 NTCS, INC. $29,141 f t SECTION 11, That by the acceptance and approval of the above numbered items set fonh in the attached purchase orders, the City accepts the offer of the persons submitting the bids to the General Senices Commission for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, conditions. specifications, standards, quantities and for the specified sums contained in the bid documents and related documents filed with the I General Services Cnmmission, and the purchase orders Issued by the City. f i i i d V c, f SEC"rl N 11 That should the City and persons submitting approved and accepted items set i forth in the attached purchase orders wish to enter into a formal written agreement as a result of the City's ratification of bids awarded by the General Services Commission, the City Manager or his l designated representative is hereby authorized to execute the written contract which shall be attached ii hereto; provided that the written contract is in accordance with the terms, conditions, specifications and standards contained in the Proposal submitted to the General Services Commission, quantities and specified sums contained in the City's purchase orders, and related documents herein approved and accepted. SECTION IV, That by the acceptance and approval of the above numbered items set forth in the attached purchase orders, the City Council hereby authorizes the expenditure of funds therefor in the amount end in accordance with the approved purchase orders or pursuant to a written contract made pursuant thcmlo as authorized herein. SECTION V. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this day of --,1999. JACK MILLER, MAYOR ATTEST: JENNIFER WACfERS, CITY SECRETARY BY: , t APPROVED AS TO LEGAL FORM: HERBERT L. PROUTY, CITY ATTORNVY BY: U725 PO STATE ORDINANCE 9 L' o o ttl-21 AP* Ddr! CV _ +t' 1b -P -9. AGENDA INFORMATION SHEET AGENDA DATE: February 16, 1999 Questions concerning this acquisition may be directed DEPARTMENT: Finance - Purchasing to Cary Tower 349-8424 ACM: Kathy DuBose, 349.8228 t$ BL JECT AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF FLEET VEHICLES; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (BID 02310-A - FLEET VEHICLES REBID AWARDED AS LISTED IN THE TOTAL AMOUNT OF $129,317.60). BACKGROUND (See attached Tabulation Sheet) RFCONISIENDATION We recommend this bid be awarded to the lowest bidder ^ listed below. Cost shown reflects unit price and the additional four-year extended %-,arranty. 11EM1 QTY DESCIUMON SUPPLIER COST M.COST I 1 Picku 'h T. SWB McNatt Dodge $14,317.00 S 14 317.00 2 I Pickup %T. LWB Villa a Ford $22.431.00 S 22,431.00 3 1 Picku '~4 T. 4 x 4 Villa a Ford 525,280,00 S 25,280.00 4 I Cab;Chassis 114 T. 4 x 4 Bill Utter Ford S25,169.60 S 25 169,60 S 2 Mini-Van. 7 passenger Villa a Ford $21.060.00 S 42,120.00 Total $129,317.60 ESTI,~ %TE SCHEDULE OF PROJECT Deli%ct; of the various vehicles Is quoted at 90.120 days or approximately June 1, 1999 f . FISCAL INFORMATION Funds for the acquisition of the six vehicles still come from •a combination of 199S 99 budget funds and ;Motor Pool funding approved during the budget process. I { U i AGENDA INFORMATION SHEET FEBRUARY 16,1999 PAGE 2 OF 2 BID INFORMATION This bid is for the purchase of six vehicles as fleet additions or Motor Pool replacements. They will be assigned to Engineering, Animal Control, Parks, Building Inspections. Solid Waste and Water Meier Shop. i The bid prices include a four-year 75,000 mile extended warranty. Cary Tower, Fleet Semites Superintendent, has requested the extended warranties and has put In place i system for tracking the use of warranties. { Respectfully submitted: Name: Tom Shaw, C.P,M., 349.7100 i Title: Purchasing Agent 1 Attachment q1: Tabulation Sheet 1184 tiOMA i i r E 2 r V ATTACHMENT 01 TABULATION SHEET BID 0 2310-A DATE: 1121199 FLEET VEHICLES REDID No. O DESCRIPTION VENDOR VENDOR VENDOR VILLAGE BILL JIM FORD UTTER MCNATT FORD DODGE 1 PICKUP 112 T. SHORT WHEELBASE $14,790.00 $15,736.70 $13,842.00 1 EXTENDED WARRANTY $76500 $765.00 $87500 1 PICKUP 314 T. LONG WHEELBASE $21,091,00 $21,225.80 2 EXTENDED WARRANTY $1,340,00 $1,340.00 3 1 PICKUP 314 T. 4 X 4 $23,635.00 $23,911.80 EXTENDED WARRANTY $1,845.00 $1,845,00 4 1 CAB/CHASSIS • 314 T. 4 X 4 $24,463.00 52309.60 EXTENDED WARRANTY $1,360.00 $1,360.00 r 5 2 VAN- 7 PASSENGER MINI VAN $20,575.00 $20,631.90 EXTENDED WARRANTY $4 ?i.00 5485.00 1 r Or \ r i 4 1 0 r ORDINANCE NO. AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF FLEET VEHICLES; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (BID 02310-A - FLEET VEHICLES REBID AWARDED AS LISTED IN THE TOTAL AMOUNT OF 5129,317.60). WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of STATE law and City ordinances; and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the "Bid Proposals" submitted therefore; and WHEREAS, the City Council has prcvided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services appro%.~d and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That the numbered items in the following numbered bids for matcsials, equipment, supplies, or services. shown in the "Bid Proposals" attached hereto, are hereby ac opted and approved as being the lowest responsible bids for such items: BID ITEM NU1igEg -No-. V NDOR AMOUNT I 2310-A 1 MCNATT DODGE $14,317.00 2310-A 2,3,3 VILLAGE FORD S 89,831.00 2310-A 4 BILL UTTER FORD S23,169.60 SECTION 1. That by the acceptance and approval of the above numbered items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase -he materials, equip ;tent, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained In the Bid Imitations, Bid Proposals, and related documents. SECTION Ill. That should the City and persons submitting approved and accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the acceptance. approval, and awarding of the bids, the City Manager or his designated representative is hereby r' authorized to execute the written contract which shall be attached hereto; provided that the written A, r contract is in accordance with the terms, conditions, specifications, standards, quantities and r' specifieu :-tms contained in the Bid Proposal and related documents herein approved and accepted. 4 r SECTION IV. That by the acceptance and approval of the above numbered items of the 4 submitted bids, the City Council hereby authoezes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein. S£CT[ON V. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this day of 1999. JACK MILLER, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY, APPROVED AS TO LEGAL FORDO. HERBERT L, PROU7'Y, CITY ATTORNEY BY; 13 10•A SUPPLY. ORDINANCE. i Y 1 9 V r. . c c; k AGENDA INFORMATION SHEET i Dtdtl ~ ' AGENDA DATEt February16, 1999 Questions concerning this acquisition may be directed DEPARTMENT: Finance - Purchasing to Sharon Mays 349.8487 ACM; Kathy DuBose, 349-822; 51!@~[F~T 1 AN ORDINANCE AWARDING A CONTRACT FOR THE PURCHASE OF A TYPE I 36 SINGLE FIBER SPLICER AS AWARDED BY THE STATE OF TEXAS GENERAL SERVICES COMMISSION; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (PURCHASE ORDER 492859 TO FMS TECHNOLOGIES, INC. IN THE AMOUNT OF S27.1 00). @s'CK.AROUND The City of Denton has become heavily involved in the installation of fiber optics cable. The splicing process is extensive and requires specialized equipment and training. This fusion splicer will be utilized to splice fiber optic cable. It will be used in conjunction with the fiber optic cable installation and splicing trailer approved by Council on March 18, 1997, RECOMMENDATION We recommend Purchase Order 92859 be approved to FMS Technologies, Inc. in the amount of $27,100. ESTIMATED SCHEDLLE OF PROJECT The cable splicer is available for shipping in two weeks alter receipt of a purchase order, FISCAL INFORMATION The fusion cable splicer will be purchased from 1998199 budget account (610.132.1032- 3620.9132). PURCHASE ORDER INFORMATION This purchase order is for the acquisition of a Type 36 Single Cable Fusion Splicer designed for splicing fiber optic cable. It is a complete kit Including worktable and carrying case. r c The price is taken from the Slate General Services Commission contract with FMS Tcchnologics,Inc. ~ t u u AGENDA INFORMATION SHEET FEBRUARY 16, 1999 PAGE 2 OF 2 Respectfully submitted: Name: Tom Shaw, C.P.M., 149.7100 Title: Purchasing Agent Attachment #1: Purchase Order 92859 to FMS Technologies, Inc. Attachmenl #2: Quotation from FMS Technologies, Inc. I i U.ACGN bA l • - i i Ir, C i Z C v i PURCHASE ORDER NO: 92859 THIS IS A This number must mill on all CONFIRMN40 ORDER invoices, delivery slips, Loses, (IF MARKED) tins, boxes, packing slips and bills. DO NOT DUPLICATE Req No'. Bid Na Date: 02 01 99 Pape No. 01 r TEXAS PURCHASING DmSSttON 19001 OF TEXAS SONf 41rr~ TEXAS 76201-4354 9401349-7100 D/FW METRO 0171267-0042 FAX 9401349-7302 VENDOR FNS TECHNOLOOIES, IMC. NAME/ 14677 MIDWAY ROAD DELIVERY ELECTRIC SUBSTATION/FIBER 922 ADDRESS SUITE 1200 ADDRESS DALLAS TX 75244 1701 C SPENCER RD DEMTON, TEXAS 76205 LAMEAM HUGHES VENDOR NO. FMS48000 DELIVERY OLIOTED 02 20 99 FOB DESTINATION &MR TS TERMS II 001 1.000 EA VENDOR CAT. 1 N / A NFO NAME 270000.000 27+000000! 1 CITY 1 9200 , TYPE 36 S1NOL6 FIBER SPLICER 002 1.000 EA VENDOR CAT. 1 N / A MFO MANE 1006000 100.00 CITY 1 9200 FREIGHT YID 1 1-75-210-7590.400 CIP 99-1032-05 P ON TOTAL I 27+10040 OR ND TOTAL I 27,100.00 01 610 132 1032 2620 9232 C045301A C045301A 270100,00 r YFN0011 HIST W 1. 1dfIH Net 10 WOO 14N.m ""4114 , RULTIpNk 4, 01 NlMveliont, FOB 0oatinatloe pro d Iw-" -40.11+ "..444 1. {IM kldad in+ael wilt #4611 Tory. MM ►►aa~ 1 Bill N Aeeauatl hy/bfl { Na aderai M 1141 Utll tam 00 Is bx 14 et n np s fx 11{ 1. mawiIt In Frital 011101 , Aonton, iK 71131-4111 I h { F r ATTAMENT 02 • /t1l+yat+ ~ R MS wwr~r+f yd~wr { January 11,1999 Dan Stott City of Donlon 901.8 Tease Sorrel Photon, TX 76201 Dear Den, fins Tedmoksles, Ira Is pkuW to provide the Mewing quobrtioa ea the Sumh mo Fusion Spiker machine hr pu dme under the Stag Cotlrut. Tbo f ma TwAmofog4s, Ira VMO 1.71.21 a7S9a.10a, must appear on pnteham order when placlei order. PIN Deoe etlom Prkalnel TYPE-M, Slagle Fiber Fusion $pow (NOW) 5 AM Inttrdesr Built-la Spike Frowdom Sbwo Homer, Worm Table, Caiiat Tray, Fowor Cord, Spare j tkettrWm Opentiom Mammal, Tranit Cue. Freight s 1a` I War Warranty. Treiahrt at your (way Ddiveryr 2 weeks "0 FOB: Shippint Pout If you and anything hrther, do mot hesitate to the mme m taLL 't'hank you foe the opportunity. SI ly, Dean liutha / C 14011 Jlif.q Ott" Sow 100 - twAu. rum W44 - Motu r/J-rJ4.1014 - fu 011 tJ60J)J I MI ?"Mottiod.I"& - www1woral.con { 4 a c. t I r I ORDINANCE NO. AN ORD[NANCI: AWARDING A CONTRACT FOR THE PURCHASE OF A TYPE 36 SINGLE FIBER SPLICER AS AWARDED BY THE STATE OF TEXAS GENERAL SERVICES COMMISSION; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (PURCHASE ORDER 092839 TO FMS TECHNOLOGIES, INC. N THE AMOUNT OF $27,100), WHEREAS, pursuant to Resolution 92.019, the State Purchasing General Services Commission has solicited, received and tabulated competitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of state law on behalf of the City of Denton; and WHEREAS, the City Manager or a designated emp!oyee has reviewed and recommended that the herein described materials, equipment, supplies or services can be purchased by the City through the General Services Commission programs at less cost than the City would expend if bidding these items individually; and WHEREAS, the City Council has prodded in the City Budget forthe appropriation of funds to be used for the purchase o'the materials, equipment, supplies or services approved and accepted herein; NOW,Ti1CREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. That the numbered items in the following numbered purchase order for materials, equipment, supplies, or services, shown in the "Purchase Orders" attached hereto, are hereby accepted and approved as being the lowest responsible bids for such items: PURCHASE ORDEg VENDOR ASIOl;NT 92839 FMS TECHNOLOGIES, INC. $27,100 SECTION JI. That by the acceptance and approval of the above numbered Items set forth in the attached purchase orders, the City accepts the offer of the persons submitting the bids to the General Services Commission for such items and agrees to purchase the materials, equipment, r supplies or services In accordance with the terns, conditions, specifications. standards, quantities r and for the specified sums contained in the bid documents and related documents filed with the ! General Services Commission, and the purchase orders issued by the City. 3 mom V v SECTION IIL That should the City and persons submitting approved and accepted items set forth in the attached purchase orders wish to enter into a formal written agreement as a result of the City's ratification of bids awarded by the General Services Commission, the City Manager or his designated representative Is hereby authorized to execute the written contract which shall be attached hereto; provided that the written contract is in accordance with the terms, conditions, specifications and standards contained In the Proposal submitted to the General Services Commission, quantities and specified sums contained In the City's purchase orders, and related documents herein approved and accepted. SECTION 1\'. That by the acceptance and approval o'the above numbered items set forth in the attached purchase orders, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved purchase orders or pursuant to a written contract made pursuant thereto as authorized herein. SECTION V. That this ordinance shall become effective Immediately upon its passage and approval. PA113ED AND APPROVED this day of , 1949. JACK MILLER, MAYOR I ATTEST; JENNIFER WALTERS, C11 Y SECRETARY BY; APPROVED AS TO LEGAL FORM, HERBERT L. PROUTY. CITY ATTORNEY BY: 72879.P0 ST.>Tt4 ORD NAWE ~r i 6 i u ' r +w+k- 9 ,~ttd,,ut„ ~-~s AGENDA 1NFOlkMATION SHEET AGENDA DATE: February 16, 1999 DEPARTMENTt Police CAI: Michael W. Jez SUBJECT An O:dinance authorizing the Mayor to execute an agreement between the City of Denton and Denton County for the impoundment and disposition of dogs and cats and the collection of fees pursuant to the provisions of said agreement; and providing for an effective date. BACKGROUND.- This Is the fifteenth year that Denton County has requested an interlocal agreement for these services. The animals delivered by Denton County have not resulted in overcrowding at the Animal Control facility. The agreement states that the City of Denton will provide the following services to Denton County for the Impoundment and disposition of animals delivered to the City of Denton from Denton County: (1) The City of Denton will hold these animals for ninety-six (96) hours if not claimed by an owner. if the owner does not claim the animal within the prescribed ninety-six (96) hours, the arimals will be cuthanised or made available for adoption. I (2) The City of Denton will accept and hold rabid suspects in quarantine for ten (10) days. 1 (3) The City of Denton will remove and ship the heads of rabid suspects for rabies testing by the Texas Department of Health. { For the services, Denton County agrees to pay Pecs set forth in the agreement as follows; (1) Sit dollars (56.00) per day per animal held for reclamation by the owner. (2) Seacn dollars (S7.00) per day per animal held in quarantine as a rabies suspect. i (3) FiAccn dollars (S 15.00) for each an'.mal euthanlred, (4) Thirty-five (533,00) for each decapitation and shipment. 3 I t C U I i it OPTIONS 1. The City can choose not to renew the interlocal agreement with Denton County. 2. The City can approve the ordinance and renew the interlocal agreement. RECOMMENDATION The Department recommends approval of the ordinance and renewal of the interlocal agreement with Denton County, 1. The interlocai agreement provides a valuable service to service to the citizens of Denton County, 2, The housing and disposal of dogs and cats has not, and is not projected, to create a hardship Animal Control operation. 3. The interiocal agreement is a source of revenue for the City. PRIOR ACTtONMEVIE11't The attached interlocal agreement and ordinance has been reviewed for legal form and content by the City of Denton Legal Department, The agreement was appro ved by the Denton County Commissioners Court on November 24, 1998. FISCAL 1t11PAQr The prescribed fees in the agreement are calculated to recover all costs of all services rendered and, therefore, this agreement does not result in an increase in expenditures. lased on prior years, it is estimated that this agreement will generate approximately $20,000 In revenue, , Respectfully submitted, /i3ary, Matheson Chief of Police Prrrarcd by: U ewright t { 1; Capt ~ Support Services Division I ~ 2 ~ I t' i ORDINANCE NO, AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF DENTON AND DENTON COUNTY FOR THE IMPOUNDMENT AND DISPOSITION OF DOGS AND CATS AND THE COLLECTION OF FEES PURSUANT TO THE PROVISIONS OF SAID AGREEhlcNT; AND PROVIDING FOR AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. That the Mayor is hereby authorized to execute an agreement between the City of Denton and Denton County for the Impoundment and disposition of dogs and cats, a copy of which is attached hereto as Exhibit "A" and incorporated by reference herein. SECTION If. That the City Council authorizes the collection of all fees as provided pursuant to the provisions of said agreement. SECTION 111. That this ordinance steal? become efTective Immediately upon its passage and approval PASSED AND APPROVED this the of 1999. I JACK MILLER, MAYOR ATTFST: , JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: HERBERT I. PROUTY, CITY ATTORNEY BY: tI J r c. i i STATE OF TEXAS ¢ ¢ 1NTERLOCAL COOPERATION AGREEMENT COUNTY OF DENTON ¢ This Agreement made and entered Into by and between the City of Denton, Texas, acting herein by and through its Mayor, duly authorized by resolution of the City Council of sold City (hereinaRer called "City"), and the County of Denton, Texas, acting herein by and through its County Judge, duly authorized by court order of the Commissioners Court of Denton County, Texas (hereafter called "County"). WHEREAS, City and County are both local governmerts with the authority and power to contract; and WHEREAS, City is engaged In the services of holding and disposing of dogs and cats for the benefit of the citizens of Denton; and WHEREAS, City is the owner of certain facilities and equipment designed for the holding and disposition ofdogs and cats and has in its employ trained personnel whose duties are related to the use of such facilities and equipment; and WHEREAS, County desires to obtain impoundment and disposition services for dogs and cats rendered by City, as more fully hereafter described, for the benefit of the residents of the Denton County, Texas; and WHEREAS, County and City mutually desire to be subject to the provisions of Texas Government Code, Chapter 791, the lnterlocal Cooperation Act and contract pursuant thereto; , and WHEREAS, County and City have the authority to perform the services set forth in this Agreement individually in accordance with Texas Government Code 1191.01I(c); and WHEREAS, County will make all payments for services out of available current revenues and City agrees that the payments made by County hereunder will fairly compensate It for the services provided; NOW, THEREFORE, the Denton County and the city of Denton, for the mutual consideration hereinafter staled, agree as follows; 1. i A. COVENANTS OF THE CITY OF DENTON: r t { J 1. llolding of Dogs and Cats. City agrees to accept and hold dogs and cats low;uily Impounded by outhorized representatives of County under the following terms and conditions: 4 r. 1. a. hold' a Period for Dogs and Cats. City agrees to hold such dogs and cats for a period of ninety-six (96) hours from the time they are accepted by the Animal Control Center in order to allow the owners of the impounded animal a reasonable amount of time reclaim the impounded animal. If the animal is not reclaimed within the ninctysix (96) hour period, the ownership of the animal shall revert to the Animal Control Center. Animals will be humanely destroyed or placed for adoption at the discretion of the Animal Control staff. b. l lolding Fees for Imooundcd Doge and Cale_. For the purpose of this Agreement, City will charge six dollars ($6.00) per day holding fee for each day that an animal is held at the Animal Control Center. In determining the meaning of the term "animal" as used herrln, it is agreed that a pregnant animal which has its litter while being held, or an animal which is nursing its litter and is being kept in the some cage, will be considered one animal for the assessment of charges provided for in this Agreement. This ree will be asscisod against the owner of the animal at the time the animal is reclaimed. No animal will be released until all applicable fccs are paid In full, c, holding of Quarantine Animals. City agrees to accept and hold rabid suspects in quarantine for County when conditions permit, and such action is authorized by a representative of County, d. Holding Fees for uaarant'n Anim ls. The holding fee for quarantined animals 1 shall be seven dollars ($7.00) per day for each day that the animal Is held, e. licad Shipments an Rabies Testiaa Upon request of County, City will provide for the removal and shipment of heads of rabid suspects for clinical rabies testing at the Texas Department of I lealth The fee for this service shall be thirty-five dollars ($35.00) for each head shipped. 1 fl, COVENANTS OF DENTON COUNTY: 1. Fir inclal Respgrisibilitics in order to reimburse City for its costs incurred under this Agreement, county agrees to pay for the holding fees and euthanasia fees on dogs and cats received from County or its authorized agent If the animal(s) is not reclaimed by the owner. Ihese fees will be assessed on the following basis: a. Euthanized Animal: $6.00 per day holding fee for each animal as determined herein, plus $15.00 euthanasia fee. b. Adopted Animal; $6A0 per day holding fee for each animal as determined .J herein, c, head Shipments: $35,00 shipping fce, I 5 { r 4 j I 1 2. City will collect impound fees duly authorized by County and as specified In this paragraph from the owners of dogs and cats received from County. Impound fee monles will be applied to fees owed City by County for animals not reclaimed by the owner; IMPOUND FEE I" Impoundment • $20.00 2"d impoundment - $30.00 3`d Impoundment - 545.00 0 Impoundment • $61.00 3. County agrees payment shall be made within forty-five (45) days of receipt of invoice by County. IL City agrees to and accepts full responsibility for the acts, negligence, and/or omissions of all City's employees and agents, City's subcontractors and/or contract laborers doing work under a contract or agreement with City In performance of this Agreement with County. County agrees to and accepts full responsibility for the acts, negligence, and/or omissions of all County's employees and agents, County's subcontractors and/or contract laborers doing work under s contract or agreement with County In performance of this Agreement with City. It is further agreed that If claim or liability shall arise from the Joint or concurring negligence of both parties hcrcto, it shall be bome by them comparatively in accordance with the laws of the Stale of , Tcxas. This paragraph shall not be construed as it walver by either party or any defenses available to it under the laws of the Slate of Texas. It is understood that it Is not the intention of the parties hcrcto to create liability for the benefit of third parties, but that this Agreement shall be for the benefit ofthe parties hereto, [ll. The fact that County and City accept certain responsibilities relating to the collection and Impounding of dogs and cats under tlds Agreement as part or their responsibility for providing protection for the public health and welfare and, therefore, makes It Imperative that the performance of these vital services be recognized as a governments) immunity shall be, and is hereby invoked to the full extent possible under the law. Neither City nor County waives or shall be deemed hereby to waive any immunity or defense that would otherwise be available to it , against the claims arising front the exercise ofgovernmental functions. 0 PIN IV, 1 he tcmm of this Agrecmcut shall be for a period of one (1) year, commencing as of October I, 1998 and ending September 30, 1999. Thereaner, this Agreement shalt be renewed for 6 i t u ~i i successive additional one (1) year terms commencing on October 1 of each year if County and City agree in writing on or berore the first day orOclober to a successive term and the amount of consideration to be paid hereunder for each successive term; provided, however, either party may terminate this Agreement upon thirty (30) days written notice to the other, V. This Agreement represents the entire and Integrated agreement between City and County and supcrsei1es all prior negotiations, representations, and/or agreements, either written or oral. This Agrcr,nent may be amended on'y by written instrument signed by both City and County. VI. This Agreement and any of its terms or provisions, as well as the rights and duties of the parties hereto, shall be governed by the laws of the State of Texas. Vll, In the event that any portion of this Agreement shall be found to be contrary to law, it is the intent of the parties hereto that the remaining portions shall remain valid and In full force and erfect to thee x1ent possible. Vill. The undersigned oriicer and/or agents of the parties hereto we the properly authorized urlicials and have the necessary authority to execute this Agreement on behairof the parties hereto, and , each party hereby certifies to the other that any necessary resolutions extending said authority have been duly passed and are now In full force and effect. EXCCUTED in duplicate originals this the _day of. .1999. C17 Y OF DENTON, TEXAS BY: JACK MILLER, MAYOR ATTEST, i JENNIFER WALTERS. CITY SECRETARY t t r BY: 7 c, c. APPROVED AS TO LEGAL FORM: HERBERT L. PROUTY, CITY ATTORNEY BY: DENTON COUNTY, TEXAS ! ELEY, COUN JUDGE ATTEST: DENTON COUNTY CLERK BY: Nt W- t~4rTN APPROVED AS TO LEGAL FORM: DISTRICT ATTORNEY BY: I , rr~ rx tawarr.,re~uaw+a.~rc~n.~ror«+n w~.Aw u f 8 C F41 s7 AGENDA INFORMATION SHEET AGENDA DATE: February 16. 1999 DEPARTMENT: Police CM: Michael W. )ez SUBJECT An Ordinance authorizing the Mayor to execute an inlerlocal cooperation agreement between the City of Denton and the City of Lake Dallas for the impoundment and disposition of dogs and cats and the collection of fees pursuant to the provisions of said agreement; and providing for an effective date. BACKGROUND: This represents the first year for an interlocal agreement with the City of Lake Dallas for the impoundment and disposition ofdogs and cats. Lake Dallas has requested the provision of these services due to structural problems at their current facility. The estimated number of animals delivered to the City of Denton under this agreement should not result In conditions of overcrowding at the Animal Control facility, The agreement states that the City of Denton will provide the following services to the City of Lake Dallas for the impoundme.nl and disposition of animals delivered to the City of Denton from the City of Lake Dall,,s: (1) The city of Dcnton will hold thus animals for ninety-six (96) hours if not claimed by an owner, If the owner does not claim the animal withi,t the prescribed ninety-six (96) hours, the animals will be euthanised or made available for adoption, (2) The City or Denton will accept and hold rabid suspects in quarantine for ton (10) days. l (3) The City of Denton will remove and ship the heads of rabid suspects for rabies testing by the Texas Department of Hcalth. For the services, the City of Lake Dallas agrees to pay fees set forth in the agreement as follows: (1) Six dollars (56.00) per day per animal held for reclamation by the owner. (2) Seven dollars ($7,00) per day per animal held in quarantine as a rabies suspect. (3) Fifteen dollars ($13.00) for each animal euthanized. t (4) Thiny-five (533.00) for each decapitation and shipment. C 6. I OPTIONS 1. The City can choose not to enter into the interlocal agreement with the City of Lake Dallas. 2. The City can approve the ordinance and enter into the interlocal agreement. RECOMMENDATION The Department recommends approval of the ordinance and interlocal agreement with the City of Lake Dallas. L The interlocal agreement provides a valuable service to the citizens of Lake Dallas. i 2. The housing and disposal of dogs and cats is not projected to create a hardship to the current Animal Control operation. 3. The inferlocai agreement is a source of revenue for the City. PRIOR ACTION/REVIEW: The attached inlerlocal agreement and ordinance has been reviewed for legal form and content by the City of Denton Legal Department. The agreement was approved by the City of Lake Dallas. FISCAL ISIPACT: The prescribed fees in the agreement are calculated to recover all ' costs of all services rendered and, therefore, this agreement does not result in an increase in expenditures. The City of Lake Dallas estimates the impoundment of fifty (so) animals per year with a redemption rate of fifty (50) percent. This should generate approximately $1,500 in revenue. Res tfully submitted, Gary L. Matheson Chief of Police Prepared by: i *po rig ht rations Captain 2 r ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AN INTERLOCAL COOPERATION AGREEMENT BETWEEN THE CITY OF DENTON AND THE CITY OF LAKE DALLAS FOR THE IMPOUNDMENT AND DISPOSITION OF DOGS A lD CATS AND THE COLLECTION OF FEES PURSUANT TO THE PROVISIONS OF SAID AGREEMENT; AND PROVIDING FOR AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. That the Mayor, or in his absence, the Mayor Pro Tem, is hereby authorized to execute an Interlocal Cooperation Agreement between the City of Denton and the City of Lake Dallas for the impoundment and disposition of dogs and cats, a copy of which is attached hereto and incorporated by reference herein. SECTION 11, That the City Council authorizes the collection of all fees as provided pursuant to the provisions of said Agreement. SECnON III. That this ordinance shall become effective immediately upon its passage and approval PASSED AND APPROVED this the day of 1999. JACK MILLER, MAYOR ATTEST: 1 JENNIFER WALTERS, CITY SECRETARY BY: i APPROVED AS TO LEGAL FORM: I !9ERBERT L, PROUTY, CITY ATTORNEY 3Y: A-1jelt 1 ~I~mldmi'Ld.~ OacvnrrAdV~st'W W rimy muW iy 3 c c~ STATE OF TEXAS § § 1NTERLOCAL COOPERATION AGREEMENT COUNTY OF DENTON § This Agreement made and entered Into by and between the City of Denton, Texas, acting herein by and through its Mayor, duly authorized by ordinance of the City Council of said City (hereinafter called "Dcnlon'), and the City of Lake Dallas, Texas, acting herein by and through its Mayor, duly authorized by resolution of the City Council of ! aid City (hereafter called "Lake Dallas'). WHEREAS, Denton and Lake Dallas ore both local governments with the authority and power to contract; and WHEREAS, Denton is engaged in the services of holding and disposing of dogs and cats for the benefit of the citizens of Denton, and WHEREAS, Denton is the owner of certain facilities and equipment designed for the holding and disposition of dogs and cats and has in its employ trained personnel whose duties am related to the use of such facilities and equipment; and WHEREAS, Lake Dallas desires to obtain impoundment and disposition services for dogs and cats rendered by Denton, as more fully hereafter described, for the benefit of the residents of the City of Lake Dallas, Texas; and WHEREAS, Lake Dallas and Denton mutually desire to be subject to the provisions of Texas Government Code, Chapter 791, the Interlocal Cooperation Act and contract pursuant thereto; and k WHEREAS, Lake Dallas and Denton have the authority to perform The services set forth in this Agreement individually ir, accordance with Texas Government Code 1791.011(c); and WHEREAS, Lake Dallas will make all payments for services out of available current revenues and Denton agrees that the payments made by Lake Dallas hereunder will fairly compensate it for the services provided; NOW, THEREFORE, the City of Lake Dallas and the City of Denton, for the mutual consideration hereinafter stated, agree as follows: , 1. A. COVENANTS OF THE CITY OF DENTOM f J 1. tjpIdine of Dom and Cats. Denton agrees to accept and hold dogs and cats lawfully impounded by authorized representatives of Lake Dallas undct the following terms and conditions: 4 r- a Iloldine Period for Doas and Cals. Denton agrees to hold such dogs and cats for a period of ninety-six (96) hours from the time they are accepted by the Animal Control Center in order to allow the owners of the impounded animal a reasonable amount of time to reclaim the impounded animal. If the animal Is not reclaimed within the ninety-six (96) hour period, the ownership of the animal shall revert to the Animal Control Center. Animals will be humanely destroyed or placed for adoption at the discretion of the Animal Control staff. b. Holdine Fees for Impounded Dogs and Cats. Far the purpose of this Agreement, Denton will charge six dollars ($6.00) per day holding fee for each day that an animal is held at the Animal Control Center. In determining the meaning of the term "animal" as used herein, it is agreed that a pregnant animal which has its litter while being held, or an animal which is nursing its litter and is being kept in the same cage, will be considered one anima) for the assessment of charges provided for in this Agreement. This fee will be assessed against the owner of the animal at the time the animal is reclaimed. No animal will be released until all applicable fees are paid in full. e. Holding of Ouaranljpq,jALualL Denton agrees to accept atd [told rabid suspects in quarantine for Lake Dallas when conditions permit, and such action Is authorized by a representative of Lake Dallas. d llolding Fees for Quar toned Animals. The holdinL fee for quarantined animals shall be seven dollars ($7.00) per day for each day that the animal is held. e. Hgahipmcnts and Rabic Testing. Upon regitsel of Lake Dallas, Denton will provide for the removal and shipment of heads of rabid suspects for clinical tables testing at the Texas Department of Health, The fee for this service shall be thid) five dollars (535.00) for each head shipped. I3. COVENANTS OF THE CITY OF LAKE DALLAS: 1. Financial ResponsibiliftL In order to reimburse Denton for its costs incurred under this Agreement, Late Dallas agrees to pay for the holding fees and euthanasia fees on dogs and cats received from Lake Dallas or its authorized agent if the artimal(r) is not reclaimed by the owner. These fees will be assessed on the following basis, a. Euthanizcd Animal: 56.00 per day holding fee for each animal as determined hcrcin, plus 515,00 euthanasia fee. b. Adopted Animal: $6.00 per day holding fee for each animal as determined herein. c, Ilead Shipments: 533.00 shipping fee. M11A~OLIiia~/M~0.E~9wwMlCaeVMW M~wi1 n0./r c 2. Denton will collect impound fees duly authorized by Lake Dallas and as specified In this paragraph from the owners of dogs and cats received from Lake Dallas. Impound fee monies will be applied to fees owed Denton by Lake Dallas for animals not reclaimed by the owner: (L4PQUND FEE I' Impoundment - $20.00 2nd Impoundment - $30.00 3'd Impoundment - $45.00 0 Impoundment - $67.00 3. Lake Dallas agrees payment shall be made within forty-five (45) days of receipt of irnsico by Lake Dallas. if. Denton agrees to and accepts full responsibility for the acts, negligence, and/or omissions of all Denton's employees and agents, Donlon's subcontractors and/or contract laborers doing work under a contract or agreement with Denton in performance of this Agreement with Lake Dallas. Lake Dallas agrees to and accepts full responsibility for the acts, negligence, and/or omissions of all Lake Dallas's employees and agents, Lake Dallas's subcontractors and/or contract laborers doing work under a contract or agreement with Lake Dallas in performance of this Agreement with Dcnlon. It is further agreed that if claim or liability shall arise from the joint or concurring negligence of both parties hereto, it shall be borne by them comparatively in accordance with the laws of the State of Texas, This paragraph shall not be construed as a waiver by either party of any defenses available io it under the laws of the Stale of Texas. It is understood that it is not the intention of the parties hereto to create liability for the benefit of third parties, but that this Agreement shall be for the brncfit of the parties hereto. III. Ti.e fact that Lake Dallas and Denton accept certain responsibilities relating to the collection and I impounding of dogs and cats under this Agreement as part of their responsibility for providing protection for the public health and welfare and, therefore, makes it imperative that the performance of these vital services be recognized as a governmental immunity shall be, and is hercby invoked to the full extent possible under the law. Neither Denton not Lake Dallas waives of shall be deemed hereby to waive any immunity or defense that would otherwise be available to it against the claims arising from the exercise of governmental functions. r ~ 1V. The term of this Agreement shall be for a period of one (1) yerr, commencing as of December 1, 199b and ending November 30, 1999. Therealler, this Agreement shall be renewed for 6 .cr ua~vi.r~..ra~an. M.tiarfrrrwY,l:nr w,ar i i i C, u i i I j i I successive additional one (l) year terms commencing on December I of each year if Lake Dallas and Denton agree in writing on or before the first day of December to a successive term and the amount of consideration to be paid hereunder for each successive term: provided, however, either party may terminate this Agreement upon thirty (30) days written notice to the other. V. This Agreement represents the entire and integrated agreement between Denton and Lake Dallas and supersedes all prior negotiations, representations, and/or agreements, either written or oral. This Agreement may be amended oniy by written instrument signed by both Denton and Lake Dallas. V1. This Agreement and any of its terms or provisions, as well as the tights and duties of the parties hereto, shall be governed by the laws of the state of Texas. Vil. In the event that any portion of this Agreement shall be found to be contrary to law, it is the intent of the parties herz;o that the remaining portions shall remain valid and in full force and effect to the extent possible. Vtll. The undersigned officer and/or agents of the parties hereto are the properly autkodzed officials , and have the necessary authority to execute this Agreement on behalf of the parties hereto, and each party hereby certifies to the other that any necessary resolutions/ordinances extending said authority have been duly passed and are now in full force and effect. EXECUTED in duplicate originals this the day of f 999. CITY OF DENTON, TEXAS BY: _ JACK MILLER, MAYOR t ~)a ENNFERWALTERS,CITY SECRETARY BY: 7 LM,WMT4&ff~4Lft bm~kNO W" "d SW ~d 61 r u lk APPROVED AS TO LEGAL FORM: HERBERT L. PROUTY, CITY ATTORNEY BY: CITY 02 LAKE DALLAS, TEXAS ,,$,11 LI I X I I I b!!n, ~E DAII V~% M YOR ATTEST:' ~t IN 4 CITY SECRETARY""fnflnu BY. APPROVED AS TO LEGAL FORM: CITY ATTORNEY j BY: I 1 i Page S l O. E~wslb+.w w W W Wf rwl Y C ! i AGENDA INFORMATION SHEET AW41 k aA-it: - Drb 1` ~ AGENDA DATE: February 16, 1999 DEPARTMENT: Planning Department CMIDCM/ACM: Rick Svehla, 349.771595 $.lJBJECT-Thistle Hill Estates Annexation: (A-79) Hold a public hearing regarding the proposed annexation of a 52.49 acre tract located on the south side of Ryan Road, one hundred and fifty (150) feet east of Forestridge Drive. BACKGROUND Ryan Road Enterprises is proposing to develop the subject property as a single-family residential subdivision. At present, it is located in the Extra-territorial jurisdiction (ETf) of the City of Denton, providing the City of Denton with subdivision regulation of the development. The developer is proceeding with subdivision procedures. The Planning and Zoning Commission approved a preliminary plat for Thistle Hill Estates Addition, providing for one hundred and twenty-nine (129) lots, on December 28, 1998 (see Attachment 5), The proposed subdivision design provides lots that conform to the minimum lot area requirements of Single-family 10 (SF- 10) and Single-family 16 (SF-16) zoning districts. The developer wishes to zone the northern twenty-one and a half (21.49) acres SF-16 and the remaining thirty (31) acres SF-10 concurrent with the annexation. The final plat is under review by the Development Review Committee (DRC) and will be forwarded onto the Commission as soon as the Engineering and Alai crANlastew ate r Departments approve all associated public improvement construction plans, concerning drainage and transportation improvements. The development of Thistle Hill Estates subdivision will require several public improvements, The following is a summary of several associated public improvements: I. Right-of-way dedication along Ryan Road and proposed collector street, Watt Way. 2. Left-turn and right-turn lanes on Ryan Road. 3. Participation in traffic signal at Ryan Road and Teasley Lane. 4. Construction of intemal streets. 5. Sidewalks along all public streets, including Ryan Road and Watt Way. 6. Extension of water and sewer lines. 7. Stomt water drainage improvements. 8, Installation of fire hydrants. 9. Dedication orpublic utility easements. The development is subject to the Park Dedication Ord nar:e (Ord. 9SA39). A fee in lieu of i, dedication will be required for the subject property, equal to the pre-development value of 0,903 ! r acres of the tract, during the platting prose s. The developer is required to pay the fees at time of . / release of the final plat. Park development fees will be collected during the building permit stage equal to $291 per lot, If the residential subdivision were completely built-out as proposed, total fees for park development would equal $37,5391129 single-family lots x $291 per lot). 1. In accordance wich the City's annexation policy plan, approved in June of 1993, the City will "assess on a case by case basis the annexation of areas in the ETJ when significant developments are proposed." Staff has conducted a preliminary annexation assessment of the proposed } annexation in accordance with policy guidelines. An Annexation Study and Service Plan have been prepared for Council and public review during the annexation process (see Attachments 6 and 7). The capacity of infrastructure such as water, wastewater, streets and electric service and service such as tolice, rite, recreation, and general government are evaluated with respect to the proposed annexaLan. This Is the lint of two public hearings conducted by City Council in addition to a public hearing and review by the Planning and Zoning Commission and subsequent action on the zoning request. The schedule for public hearings consistent with the requirements of State law is attached (see Attachment 9). RECOMMENDATION The feedback received from the growtl• management meetings that have been held throughout the city indicate that annexing and zoning property are the necessary steps in order to manage develoi,ment. Staff recommends that the City Council review the Annexation Study and Service Plan and receive public input at this time. pgp,OR ACTION/REVIEW (Council. Boards. Commissions) City Council approved the Annexation Schedule on Febru.uy 9,1999 (see Attachment 9). FISCAL INFORMATION Hone at this time. 1 AITACi.MEN GS 1. Location Map 2. Vicinity Map 3. Zoning Map 4. Utilities Map 5. Site Plan (Witle Hill Estates Addition) 6. Annexation Study (5 pages) 7. Service Plan (1 pages) S. Service Analysis (S pages) 9. Annexation Schedule Res tfully subm' Hill Director of Planning and Development Prepared by, rr 17A Af4e Wayne Planners 2. C U I ATTACHMENT 1 ~ A-79 (THISTLE HILL ESTATES) NORTH x A yKx: , t^ tA r; f RsaK RD p A,td rye y i j .1 . , : LOCATION MAP Agenda Date: February 16, 1999 Scale: None 3. c 4 i ATTACHMENT 2 NOR'T'H A-79 (THISTLE HILL ESTATES) HOBSON ~t i _ ~ ' PRE STATION M t" F AN AD S T r-r In 1 1 b y t1jKORY 5 VICINITY MAP Agenda Date: February 16, 1999 Scale: None 4. I G U ATTACHMENT 3 NORTH w~l A-79 (THISTLE HILL ESTATES) -r - ft,j44 ~r I A c ►-1e ;5 rpm' ~ ~ r A RYAN RD g"~ 1 Pb 93 A t SITE r r 22 + t y rrrrr- 4 L - r r r j. I BF-10 A ; ati~~wrsy►~~ t A rrrrr r-- ' a f17te' ; A sf-i r + r ~ CKORYt CREEK R i,y~a3Y"4 f-~Sf•10 3F 7~ Sf•7 t sr-7 t A ZONING MAP Agenda Date: February 16, 1999 Scale: None 5. ATTACHMENT 4 C. A-79 (THISTLE HILL ESTATES) NORTH /e / J t f ' Y Y y 7 y. I SITE Y 1 Y Ayr i i ~ v 4 EXISTING UTILITIES MAP ` Hydrants - • Water Line (W. L.) • • - Sower Line (S. L.) Agenda Data: February 16, 1999 6colo: None 6. I I F I llr ! ATTACHMENT 5 (1 11 1 M s 1 rta+o.n ! I nM ~ { - .'{+I J ~ "r u~ anokaxroll W 15 I Q11' fl0U/10N `,111 1 f•~~ ~ 1 z~y \ 1 1 ~ 1 H V , I y f 1 N i., c. ~ I bra L.~ i •!.•,1 tJtY fl! Him I 'f 1 z ,•i - y-- I F11TRITILLTILLM TO I IN if YY ` T nn ~ rr~r r E 1 I cm OFiwm 4 } i I p I 1 n I F!k KMNCI~ w~ ~el,m",ei • e+. nn.r.lrv lu 7, ~Vi~lilCC'S •R9's 1Rr»►~ ATTACYMENT 6 A ANNEXATION STUDY (A-79) Thistle Hill Estates Owner Information: Ryan Road Enterprises Charles Stafford and Debbie Johnson 1172 Bent Oaks Denton, TX 76205 Developer Information: Ryau Road Enterprises 1172 Bent Oaks Denton, TX 76203 Location and Size: On the south side of Ryan Road, approximately one hundred and fitly (150) fat east of Forestridge Drive. Existing Land Usc: Undeveloped Surrounding Land Use: West: Undeveloped East: Undeveloped North: Single-family subdivision South: Undeveloped Proposed Developmenti A one hundred and twenty-nine (129) residential lot subdivision with Single-Family 10 (SF-10) and Single. Family 16 (SF-16) zoning districts (see Attachment 5). The SF-16 zoning district area, covering the northem 21.49 acres adjacent to Ryan Road, would contain thirty-six (36) lots. The remaining thirty-one acres in the SF-10 zoning district would be subdivided into ninety-three (93) lots. Analysis: II iq the vineral policy of the City of Denton to assess on a case-by-case basis the annexation of areas in the ETJ whcn significant developments are proposed, occurring, or likely to occur in the near future. 11re following are guidelines for determining when an annexation study should be considered: (1) Single family developments over five acres; or (2) Multi-family, industrial or commercial development over one acre; or (3) Any area where tLa density exceeds 500 units per square mile; or (4) Any development or area that might have a sig-tifrcant impact upon the city, including but not limited to service costs, increased traffic, drainage impact, utility needs or utilization, safety or health hazards. 8. I ANNEXATION STUDY (A-79) ' Thistle Hill Estates Guidelines for scope of study: In studying the questi rns of whether nr not an area should be annexed, the following criteria shall be considered: (1) The ability of the city to furnish normal elf), services equal to other comparable areas Inside the city limits. (A) Streets and Roads: The existing road in the area, Ryan Road, will need paving improvements. The Long Range Mobility Plan Identifies Ryan Road as a secondary major arterial and calls for a collector on the southern boundary of the proposed development. (13) MaterMlasteH-ater Services: Water and sewer service in the area will need to be extended, at the developer's expense, along Ryan Road. The subdivision will tie into an existing twelve (12) inch waterline located on Ryan Road at the intersection with Forestridge Drive and into an existing eight (8) inch gravity sanitary sewer that runs down Ryan Road across the entire frontage of the subject tract. This sewer line is connected to the Grarada lift station. (C) Electric Distribution Elor!ric distribution is capable of providing service to the area, (D) Solid Waste Collectt.o and Disposal: The city currently provides solid waste services in the immediate area, Any development in this area will result in an increased demand for services. Additional personnel and equipment will be necessary to provide service to significant development in the area. (H) Police Services: Any future development of the property will result in increased demand for police services in the area. The area surrounding this property is already within the city. Response time to the subject property would be comparable to that of surrounding property in the city, Additional personnel and equipment may be necessary to provide service to significant development in the area. (F) Fire Protection and Fmergeney Medical Services (FMS): Any future developmentt of the property will result in increased demand for fire protection and ENIS services in the area. Fire Station # 6 is located near the intersection of Teasicy La^e and Lillian Miller Parkway, approximately one and duce quarters of a mile from the property and would adequately serve the proposed development, (G) Parks and Recreation Semlces: No parks or facilities are currently adjacent to this property, The South Lake Park is located approximately one mile north at the Fr,reslrid;e Drive and llobson Road intersection. In addition, a twenty-five (25) acre park is pending dedication In the River Oaks Subdivision; this park would be located to the south of Thistle Hill Estates, approximately three (3) miles by way of Ryan Road to r Teasley Lane to hickory Creek Road. Participation in the development of f R, , neighborhood parks will be required as development occurs. Additional community facilities community and regional facilities may be necessary to provide service to the residents of the area if significant development in the area occurs. .100 9. i I► f ANNEXATION STUDY (A-79) Thistle Hill Estates (11) Library Sen-ires: Existing facilities cannot meet proposed annexation. Expansion requirements cannot be determined until the forthcoming Library Master Plan Study is completed, the results of which are anticipated on January 20, 1999, (1) Code Enforcement, Building Inspections and Consumer Health Semites: New building activity will trigger additional case work for the Code Enforcement, Building Inspections, and Consumer 11calth departments. At present, there is no excess rapacity in any of these divisions. (J) Planning and Detrloptnent Services: Zoning, platting and de•elopment activity will trigger additional case work for the Planning and Development department. At present there is no excess capacity in any division of the department. (K) dfiscellaneous: Any future development of the property will result in increased demand for general government services in the aria. Additional personnel and facilities may be necessary to provide services to significant development in the area. (L) Capital bnprovements Program (CIP): The CIP of the city is prioritized according to the following guidelines: (1) Provision of Capital Improvements as compares' to other areas will be based on characteristics or topography, land utilization, population density, magnitude of problems as related to comparable areas, established technical standards and professional studies. (2) The overall cost effectiveness of providing a specific facility or improvement. The annexed area will be considered for public improvements in the upcoming CIP. This property will be considered according to the established guidelines. JJ (2) The teliablllty, capacity and future public cost, if any, of current and planned 1 provisions for community facilities such as roads, drainage, utilities, etc, (A) Streets rnd Roads: The property's access will be via Ryan Road, The city's mobility plan identifies this road as a secondary major arterial street. Several transportation improvements will the responsibility of the developer right-of-way dedication along Ryan Road and proposed collector street, Watt Way; IeR•tum and right•tum lanes on Ryan Road; participation in traffic signal at Ryan Road and Teasley Lane; construction of internal streets; and sidewalks along all public streets, including Ryan Road and Watt Way. There may be long term costs to the city to provide necessary upgrades and improvements to Ryan Road and the proposed collector. (B) Waten/ti'asWaier Services: Water distribution and wastewater collection systems are in proximity to the property. Water and Wastewater treatment facilities have capacity. Both are "Enterprise FunciP so that any necessary improvements will not impact the general fund. Recently approved impact fees are deposited into the Enterprise Fund. ' Extension of service lines to and within the property will be the responsibility of the t A, r developer. I I (C) Electric Distribution: Facilities to provide electric service to the property may be necessary, Again, the electric utility is an 'Enterprise Fund" so that any ntcessary improvements will not impact the general fund. Service connections will be the responsibility of the developer, 10. i ANNEXATION STUDY (A-79) v Thistle Hill Eitates (D) Solid Nara Collection and Disposal: Equipment to provide services to the properly will be necessary when fully developed. The solid wav.- utility is also an Enterprise Fund. (E) Police, Fire and Emergency Medical Sendces: These departments are driven by response time. As additional development in this area occurs, more personnel and equipment may be necessary to maintain current response times. Fire Station #6 is approximately two miles from this property. (F) Parks and Recreation, Vhrary and General Government Cendces: The demand for these services is a fanction of residential population. Additional development will result in more residents, which would result in more demand for facilities and services in the city. (3) The need and quality of land use and building controls. Private controls 11111 be considered. This property is adjacent to a Single Family 16 (SF-16) district, which is located just to the north on the other side of Ryan Road. Control of the quality of land and building do clopu,ent will be required. (4) Impact on the City, both current and long range, including at a minhnum: (A) Fiscal Cost and Benefits: The proposed development plan indicates that the residential development will have a gross density of 2.46 units per acre. With significant public benefits, including the construction of a collector on the south side of the subject tract, (B) Traffic, R; an Road will be the primary access point for this development until other development occurs to complete the construction of the alternative collector streets that will disperse traffic in other directions. (C) Infraslmrture near Roads, Utilities and Other Community Facilities: Water distribution and waslcwatcr collection systems must be extended at the developer's expense. Both systems are currently adjacent to the property. Electric service can be provided, Ryan Road must be enhanced in the near future. Other community facilities may be necessary if significant development occurs rapidly, (D) Safety and Health: The proximity of this properly to fire station #6 will provide adequate response times for fire and emergency services. The area is already within the police service area. Significant additional development may require ada banal equipment and personnel to provide adequate response times, (E) Building or Development Quality: The property is not currently zoned. The devekpcr Is petitioning that it be zoned Single-family 16 (SF-16) on the 1, ;them twenty-one and (1'. a half (2).49) acres and Single-family 10 (SF-10) on the remaining thirty-one (31) acres. The Planning and Zoning Commission recently approved a preliminary plat with J one hundred and twenty-nine (129) leis that would confirm to the minimum lot site 1 restrictions of these two zoning districts (see Attachment S), l { I ~I r ANN9XATION STUDY (A-79) Thistle Hill Estates (F) Aeslhelle Quality: The City's landscape ordinance and sign ordinance would r pply to this new development if incorporated into the City of Denton. (G) Community Character. The existing predominant character in the area is single family residential development. The only adjacent residential subdivision is the Forestridge. it is classified as a Single-family 16 (SF-16) zoning district. This new development will match the existing character of this subdivision on the north end adjacent to Ryan Road. (S) Conformance with or need to ensure conformance with the officially adopted master plans of the city. The 1988 Denton Development Plan identifies this area as a "Low Intensity Area". The low intensity designation is the least intense development district in the city. Residential development of this property with appropriate neighborhood-oriented mixed use can conform to the low Intensity development standard. I I r. a 'V .liar urd.t 5'inlr; tint 12. 1 •I ATTACHMENT 7 b. ANNEXATION SERVICE PLAN CASE NUMBER: A•79 (Thistle Hill Estates) AREA: 52.49 acres LOCATION; On the south side of Ryan Road, one hundred and fifty (150) fee east of Foresvidge Road in Denton's extraterritorial jurisdiction (ET1). Municipal services to the site describod above shall be furnished by or on behalf of the City of Denton, Texas, at the following levels and in accordance with the following schedule: A. Streets and Roads The property's access will be via Ryan Road. The city's mobility plan identifies this ropd a., a secondary major arterial street. Several transportation improvements will the responsibility of the developer: right-of-way dedication along Ryan Road and proposed collector street, Watt Way. 8. Water/Wastewater Services Water and sewer service in the area will need to be extended, st the developer's expense, along Ryan Road. The subdivision will tie into an existing twelve (12) inch waterline located on Ryan Road at the intersection with Forestridge Drive and into an existing eight (8) inch gravity sanitary sewer that runs down Ryan Road across the entire frontage of the subject tract. This sewer line is connected to the Granada lift station. C. Electric Distribution Electric service is currently available in this area D. Solid Waste Collection and Disposal The city con serve this property. Service may require additional equipment, personnel and operating resources. One rear loader, a three person crew, and an additional residential route are needed to serve etch additional 1,300 households in the city. E. Police Services 1 he department estimates that service can be provided within average response times for the city as a whole. The city's priority response time is 8.06 minutes, while its average ` response time Is 11 minutes. Three additional personnel and additional vehicles will be required to serve this area, F. Fire Protection and Emergency Medical Senices (Ed1S) r The city currently serves adjacent property. Fire Station # 6 is located near the intersection i~ of Teasley Lane and Lillian Miller Parkway, approximately one and three quarters of a mile / from the properly and would adequately serve the proposed development. 13. i ANNEXATION SERVICE PLAN (A-79) Thistle Hill Estates G. Parks and Recreallon Services The South Lake Park is located approximately ane mile north at the Forestridge Drive and Hobson Road intersection. In addition, a twenty-five (25) acre park is pending dedication in the River Oaks Subdivision; this park would be located to the south of Thistle Hill Estates, approximately three (3) miles by way of Ryan Resad to Teasley Lane to Hickory Creek Road. H. Library Services The Library anticipates that increased demand resulting from development in the city can not be met using existing materials, facilities and personnel. Future needs of the library are to be determined with the alter January 20, 1999, the anticipated date of the library master plan study, 1. Code Enforcement, Building Inspectlons and Consumer Health Stnices The city currently serves adjacent pmlwrly on the north side of Ryan Road. J. Planning and Development Services The city currently serves this property by way of subdivision and land development regulations. K. Capital Improvements Program (CIP) The CIP of the city is prioritized according to the following guidelines; (1) Provision of Capital Improvements as compared to other areas will be based on characteristics of topography, land utilization, population density, magnitude of problems as related to comparable areas, established technical standards and professional studies. (2) The overall cost effectiveness of providing a specific facility or improvement. The annexed area will be considered for public improvements in the upcoming CIP. This property will be considered according to the established guidelines. i ATTACKMENT 8 SERVICE ANALYSIS s ENGINEERING AND TRANSPORTATIO A-79 N 1. What existing roads, bridges and other transportation facilities will be Impacted by this proposed annexation and development in terms of needed Improvements or upgrades? Name and kxation jyoe ofdmorovement Appfoximate Cgs! i 2. Are any of these Improvements presently scheduled to be done at state or federal expense? Po If yes, please Identify facliity and anticipated date Improvements will begin. _ 3. Please list any drainage Improvements that may require local funding, snd include estimated oost (if no specific Improvements can be determined, please make general cqments dr Inagq); p, p I lx~ 4. Will additional equipme t and facilities be needed as a specific result of this annexation and development? &Q r. If yes, what type of equipment or facllityT 5. Please comment on the cumulative Impact of annexation and development. At what population level would additional equipment be required? A Is there an aoce t d equipment to population ratio that can be used for planning purposes? W0 Is there an aocep ed employee to population ratio that can be used for planning purposes? 1yo Additional Comments: P contact K th~ ar qu~ Dit ~ ' ,a, r • rtI ` Annexation Service Area Analysls,doo is. l III SERVICE ANALYSIS A-79 WATER I WASTEWATER I. What Is the nearest City of Denton water line? Size of water IIne. _/o?- a t6k Location of water Ilne. R a s ew Distance from proposed annexation. d e4 em,,,, 2. What is the nearest City of Denton sewer line? Size of sewer line. -H4.&& Location of sewer line. Distance from proposed annexation. 9. Aooording to the City of Denton master plan what type of Imes and facilities would be required for this area and when are those lines and facilities proposed for construction. Size Year Lo tion Waterlines yiL VAIN . Sewer Iines 4. Are there any City of Denton lines Included In the proposed annexation? 6. Please comment on the cumulative Impact of annexation and development. At what population level would additional equipment be required? Is there an accepted equipment to population ratio that can be used for planning purposes? Is there an accepted employee to population ratio that can be used for planning purposes? Additional Comments: ~M~ ~-~s-~99q Person to contact i !hare are questions Date 4 !'r c. I~ t A-19 Service Info Request.doc 16. i I i SERVICE ANALYSIS A-79 4 ELECTRIC UTILITIES 1. What Is the distance to, location of, and size of the nearest City of Denton electric line? yo 2. What type of lines and facilities would be required to serve this area? Nca• Mfr"n 1/1 Jeri !JV/I ~flr(1/"t' SoiTi i Sr /~rn S 3. Are any new lines or facilities proposed for construction to serve this area? A 4. Are there any potential responsibilities If this area is annexed? 5. Please comment on the cumulative Impact of annexation and development. At what population level would additional equipment be required? is there an eccepted equipment to population ratio that can be used for planning purposes? Is there an accepted employee to population ratio that can be used for planning purposes? Additional Comments: L"lcrl' f/f+`1,41J e ~rF1,1t)+ r~! Jervl[E ( f \ GiYeo , 1 ,l a ILO It /1111 L gull ))LI ' Person to contact if there are q estions Date , t, • n r t A-79 Service Info Request.doc 17. C' t' I SERVICE ANALYSIS SgIld Waste A-TB 1. Is residential solid waste service evallable too the proposed area for annexation? 2. Is commercial solid waste service available to the propoeM area for annexation? _ . 4' s 3. What is the estimated coat to provide this area with solid waste service? Equipment and Maintenance. Personnel. 4. What Is the typical revenue collected per, Household. /?-04 « 3o014ys Commercial Business -Vdr"A-C 6. Will additional equipment be needed to serve this area N annexed ordeveloped? Type of Equipment. Re.., '%4t Cost of Equipment. _ At C,04 6. Will additional employees be needed to serve this area N annexed ordevaloped? i Type of Employees. / A. s 0r "Ud e a ~+w t 's Number of Employees. R Please comment on the ctlrnulaUve Impact of annexation and development, At what population level would additional equpment be regtnred? ~.4 lye ael i Il un uala "er'O 0,1 P-4C Ra .ft a I.e,o 04 L, c4..4..A& Is there an accepted equipment to populatlon ratio that can be used for planning purposes? Is there An accepted employee to population ratio that can be used for planning purposes? Additional Comments, ~~5. Su~ac~tar•r. ~e~//8/4f~ ~~A~,, ~ Person o oo tact N there questions Date + (/r AnnexatlonService Area Analysls.doc is. c c. f SERVICE ANALYSIS Aae ~ ' POLICE 1. Estimated average response time for this area based on current department conditions: Priority oZ minutes Nan-prlority o4o.-SS- minutes Average _ minutee 2. Appropriate average response time In the city baaed on current department conllltions: E Priority M), 0_ minutes 1 Non priority _j2 A : minutes Average minutes 3. If annexed and developed as proposed will additional personnel be needed as a specific result of this proposal? , &P _ If yea, how many? . What type? 4. Will additional equipment and funding be needed to serve this area? /V-P- If yes, what type? 6, annexation illeand development? other facility be needed Ito serve f yes, when should the new facilities be operational? S. Please comment on the cumulative Impact of annexetloo and development. At what population level would another police facility be required? er.► Is there an accepted facllitylequipment to population ratlo that can be used for planning purposes? •Q/ .~f ~i~.: ~irx= - is there an accepted officer to population ratio that can be used for planning purposes? ' d Sf g.BEra.~- Additional Comments: i l c' arson to oon act H there ere questions Data A•70 Service Info Request.doc 19. 1 u c~ f SERVICE ANALYSIS 4 A•70 EME 1. Fire and Emergency Medical Services can be provided to the area from station(s) # (D , located at eu . hmt ^'11#-- 7- 2. Estimated response time. Y 43~_ minutes 3. Appropriate response time In the City, .S minutes 4. Is a new fire sts"An approved In the CIP that could serve this area? If yes, what Is the CIP program year? _ WV II 5. Will now fire station be requested In upcoming CIP proposals to serve this area? . If yes, when should this station be operational? 6. Total estimated funding for equipment, employees and/or facilities needed to serve this area strictly based on annexation and pro sad development. i 7. Please comment on the cumulative impact of annexation and development. At what population level would another fire station facility be required? Is there ^_n accepted fire statlon•to•population ratio that can be used for planning purposes? Is there an socopled employee to population ratlo that can be used for planning purposes? Additional Comments: SOrL.d G, 'PA i; 51,,1;',,, 54, eG U It NQ ell rt+fr 74f • /S.,c~O 7 i'Q 4,t c.r/! rRie A r.~dre LO Til rgj"-, { Pers7110 oon if there are questions Data of A•70 Service Info Request.doo Zp, Ct t. I I SERVICE ANALYSIS A-79 PARKS AND RECBRATIO { 1. What neighborhood park and recreational facilities are currently serving this area or are capable of s r n this area 4 annexed and/or developed (federalstate rorrllocal)? /0- JS /IU/t DIMC /lui f'1 6Y` I/[LG~"': 2. What projects and/or equipment will be needed to adequately serve this area H annexed and/or development basrid on the parks and recreation master plan or similar standards? Nelghborhood Parks; d15- acres per 1,000 population. s acres minimum size. Um7L cost per acre. Recreation Center, /r&cro square feet per 1,000 population. ;to square feet minimum size. v~r i a c cost per square foot. Other facllities 0 per 1,000 population. ~u i•u~~ feet minimum size. ~~r~~ lhtr;../c. cost per square foot. 3. Now much additional funding will be needed for maintenance if additional park facilities are developed to serve this area? 3 ucv coot per acre. cost per square foot. 4. How many additionat personnel would be needed to properly serve thle area H annexed and developed? O. Y( ~g additional personnel per 1,000 population; additional personnel per 1,000 square feet of facility; or 0,04 additional personnel per acre of park. cost per additional personnel Additional Comments: Parson to contact if the are questions Date A+, \ r, A-79 Service Info Request.doc 21t V SERVICE ANALYSIS LIBRARY A-7A 7. If annexed, can antich led service demands be met using existing materials, foci Ilea 9, and psrsonnet? 8. If not, how many additional employee e d w tat ty e o faclihiss pnd r~atedals will be needed to provide services? 9. Estimated additional n ingne ads ctly based on annexation and development Yf 10. Please comment on the cumulative Impact of annexation and development. At what population level would another library facility be required? 5I)o Is there an accepted dir lador, to population ratio at can be used for planning purywc.ea? _ 1 Is thorn an accepted m foyge to poyula ratio that be used for planning purposes? /4d2ZA/ Additlonel Comments; . t Person to contact If there are questions at I Annexation Service Area Anslysls.doo 22. r SERVICE ANALYSIS D.I.S.D. 1. If annexed, can anticipated service demands be met using existing materials, facilities, and personnel? The District has measured capacity at each facility on the basis of "functional capacity." This value represents the number of students that may be served by the permanent structures located at each campus. The use of portables or other temporary structures is not included in the "functional capacity" calculation. The district estimates that elementary schools will be at i00% of their functional capacity once renovations at the Ray, or and Wilson campuses are complete. These renovations should be completd by the 1999.2000 school year. Middle and high schools are estimated to be at 101% and 95% capacity respectively. A fourth middle school is scheduled to open for the 2001 school year, adding an additional 1,000 student capacity. For planning purposes, the district assumes that 0.40 elementary students, 0.17 middle school students, and 0.18 high school students arc generated by each single family unit. The district estimates that this development will add 119 elementary, 51 middle school, and 54 high school students. Considering functional capacity and planned middle school construction, middle and high school students may be served while additional elementary facilities will be required. It is important to considt r the rate at which this development will build out, which will directly impact tae rate at which students will be added and accommodated by the district 2. If not, how many additional employees and what type of facilities and materials will be needed to provide services? The state mandates a maximum student to teacher ratio of 21 to 1 for elementary classes. Considering this ratio, an additional 3.4 classrooms and an additional 5.4 teachers will he required. Cla3sroom capacity may be provided throuy': any one or a combination of the following: a. temporary classroom s/pottables, b. student population transfers or absorption of students at other campuses, or c. new clcmcniary school construction, 23. I h (s 3. Estimated additional funding needed strictly based on proposed annexation and development. The average cost of educating one child in the D.I.S.D. Is $4,321 per year, exclusive of state or federal assistance. This cost Includes the district's existing bond I ndebtedni ss. 4. Will projected school taxes from this development provide that additional funding? The district is subject to a statutory limit of its ad-valorem tax rate. State law prohibits a tax rate greater than S LSO per S 100 of valuation. D.I,S,D. adopted & property tax rate of $1.48 per $100 valuation for the 19981999 fiscal year. A combination of residential and non-residential development that yields funds equating $4,321 per year (1998 value) will provide the necessary funding for one student. 5. Please comment on the cumulative Impact of annexation and development, Annexation has relatively limited Impact on the 131S.D. The development site is located within the district boundaries, regardless of annexation, 6. At what population level would other school facilities be required for the City o. Denton? Specifications for new elementary, middle, and high school facilities have been developed to serve student enrollments of 681, 1,000, and 2,000 respectively, 7. Is there an acceptable employee to population ratio that can be used for planning purposes? D.I,S.D. policy and state regulations have established the following student to teacher ratios that may be used for planning purposes: Elementary: 22 Students/Teacher R, Middle: 28 Studenis/Teacher High: 28 Students/Teacher Todd Parton February 4.1999 r Person to Contact with Questions Date i 2S. i a ~I I ATTACHMENT 9 Aw79 , ANNEXATION SCHEDULE November 23, 1908 Staff receives annexation petition. January 31, 1999 Notice published In Denton Record-Chronicle for first public hearing, u Annexation Study prepared and available for public review. o Service Plan prepared and available for public review. February 9, 11909 City Council receives a preliminary assessment, gives direction to Work Session staff and considers approval of a schedule for public hearings regarding the proposed annexation. o PrellminaryAnnexation Assessment prepared. o Annexation Schedule prepared. February 14, 1999 Notice published In Denton Record-Chronicle for Planning and Zoning Commission public hearing. February 14,1999 Notice published in Denton Record-Chronicle for second City Council public hearing. February 18, 1999 City Council conducts first public hearing. • Public notice must be no less than 10 days and no more than 20 days before public hearing. February 24, 1999 Planning and Zoning Commission holds a public hearing and considers making a recommendation to the City Council regarding the proposed annexation and the proposed zoning. • Public notice must be no less than 10 days before public hearing. March 2, 1999 City Council conducts second public hearing. • Public notice must be no less than 10 days and no more than 20 days before public hearing. March 7, 1999 Publication of annexation ordinance In Denton Record-Chroniclo. March 23, 1999 City Council by b four-fifths vote Institutes annexation prorrredings. First reading of anne cation ordinance. • Action must be more than 20 days after the second public hearing but less thar► 40 days from the first public hearing. r April 20, 1999 City Council by a four-fifths vote lakes final action. Second reading and adoption of the annexation ordinance. City Council considers c approval of zoning request. • Council action must be more than 30 days after publication of ordinance and less than 90 days after council Initiates annexation proceedings. A-79AnrMn* nSchadukdoe 25. r lkpenda Nem Dtae - 9 CITY COUNCIL AGENDA INFORMATION SHEEP j AGENDA DATE: February16, 1999 k DEPARTMENT: UlititicsAdministration ACM: Howard Martin, 349.8302 SUBJECT: AN ORDINANCE OF THE CITY OF DENTON, TEXAS, AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH HU1TT•ZOLLARS, INC. FOR ARCHITECTURAL AND ENGINEERING SERVICES PERTAINING TO THE DESIGN AND CONSTRUCTION OF THE CITY OF DENTON VEHICLE MAINTENANCE FACILITY; AUTHORIZING THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE. BACKGROUND: The Flee: Services Division Review study conducted in 11)93 by David M. Griffith & Associates, and the Denton Municipal Utilities Management Study completed by Black & Vealch KPMG Peat Marwick in 1997 state that the existing vehicle maintenance facility is inadequate to meet operational and safaty requirements. To address this issue, Staff initiated a review of vehicle maintenance facility requirements, Including the operational and safely needs and projected costs of a new facility, k Huitl•Zollars, an architectural and engineering firm, completed a preliminary review of the design and estimated cost of a new garage facility in November, 1998. Based on this review, the total cost of the project was estimated to be approximately $2.4 million. The cost includes formal design, site preparation, construction review and new equipment. The major cell component of the contract relates to construction of the new facility, currently estimated to be approximately S1.8 million. The new facility will be located at the Service Center, near the existing garage. This professional services contract, in the amount of $147,000, will provide the formal design of the new facility, construction bid review, and engineering oversight of the i ' consmiction phase of the project. Huitt•Lollars has extensive e.xpcHcrce with vehicle maintenance facility projects in the area, Including the 518.0 million transit authority .,-.1 maintenance facility in Fort Worth and the $4.0 million Federal Express vehicle maintenance facility located at Alliance Airport. c 1 CITY COUNCIL AGENDA Page 2 Staff plans to provide additional environmental and engineering support for the project and to provide additional oversight during construction. Staff will also begin an Internal city review of how the Servfce Center area will be developed and used in the 1liture, i including how the existing garage facility can best be used once the new facility is constructed. The new facility will be approximately 26,600 square feet in size and include IS service bays plus office space for the Fleet Services staff and an office for a Firt Department mechanic. This facility will provide several Improvements over the existing 30+ year old garage. Some of the more important operational improvements Include; -The ability to service very large vehicles (Solid Waste/Fire Department) inside the garage facility, Currently, These vehicles have to be serviced outside due to physical space limitations. -An increase in the nvmbcr of service bays from 8 to 15, This will allow mechanics to service vehicles In other bays white vehicles are down awaiting parts. -A larger parts department. Several parts that now mu it be ordered can be maintained In stock, -A more safe working environment. The current cramped working areas and temperature extremes increase the chance for accidents. -'the facility will be designed to allow easy expansion to meet future growth, An in-house vehicle wash capability was also recommended for the garage facility and Staff agrees That awash facility is needed. ifthecity hadanin-house wash facility, more vehicles and trucks would use it, vehicles would not be washed down at Inappropriate locations, and cleaner vehicles would help the City's Image. An important justi fication for the new wash facility is that it would help the city address new phase 11 Stonnwater regulations that will place additional restrictions on water runoff The City currcmdy pays an average of SS 00 for each vehicle mashed at commercial facilities, at a cost of approximately S 10,000 in fiscal year IM. However, this does not include the cost in time and effort now expended when vehlcler are washed by hand at ~ various locations within the city. The additional costs associated with be wash facility ' should be offset to some degree by savings in time and labor This faciliT Is envisioned 1 as a stand-alone structure not physically attached to the new garage. This cost would be in addition to the garage construction cost. f 2 II r c; , I I f CITY COUNCIL AGENDA Page 3 Two options are being considered. One option provides for a wand type washing facility, estimated to cost approximately $100,000. Annual operating costs are estimated at $25,000 and debt service costs are estimated at another $9,000. Th- facility would have a useful life of at feast 15 years. Option 2 provides for an automated urive-through facility that has an estimated construction cost of St 80,000, annual operating costs of 540,000 and annual debt service costs of $15.000. However, this type of facility could last up to 25 years. These two options will be studied during the design phase of the project. Since there are many different types and sizes of vehicles In the fleet, and operational needs vary, it may be appropriate for some vehicles to continue to use commercial washing facilities under either car wash option. The new wash facility will be located at the Service Center, near the new garage facility, However, the exact location will he determined during the design phase of the project. RECOMMENDATION: Staff recommends City Council approve the award of a professional services contract to Iluitt•Zollars, Inc,, In the amount of $147,000 to provid• architectural and engineering services pertaining to die dcsilsn and construction of the City of Denton vehicle maintenance facility. I ESTIMATED SCHEDULE OF PROJECT: The design of the new garage facility under this contract is expected to be completed by April, 1999. Award of the construction contract is expected by June, 1999, and the construction phase of the project is expected to require up to 8 months. Final completion of the project is tentatively scheduled for February, 2000. PRIOR ACTIONIREVIEWt The Public Utilities Board recommended approval (3.1) of award of this professional services contract to Iiual-Zollars at its meeting of February I, 1999, ~ A. FISCAL INFORNIATION: This project will be financed through the sale of general obligation bonds, A bond sale in r the amount of 521 million is scheduled for March, 1999. This amount is expected to n u CITY COUNCIL AGENDA Page 4 fund the design, construction, and site preparation costs associated with the new garage, to aclude the cost of a wash facility, Respectively submitted: P.arl f yews, Director of Utilities Financial/ Administrative Services Exhibits: 1. Professional Services Contract between the City of Denton and Huitt•Zollars, Inc., for Architectural and Engineering Services Pertaining to Design and Construction of the City of Denton Vehicle Maintenance Facility li. Ordinance Authorizing the City Manager to Execute a Professional Services Agreement with Huitt•Zoltar<, Inc, for Architectural and Engineering Services Pertaining to the Design and Construction of the City of Denton Vehicle Maintenance Facility. I1 MINt, wy'P(r9&(XX'0WS1rye Atftt MIS" eontlut crAoe i t it STATE OF TEXAS § COUNTY OF DENTON § i PROFESSIONAL SERVICES AGREEMENT FOR ARCHITECTURAL AND ENGINEERING SERVICES PERTAININGTO THE DESIGN AND CONSTRUCTION OF THE CITY OF DENTON VEHICLE MAINTENANCE FACILITY THIS AGREEMENT Is made and entered Into as of the day of i 999, by and between the City of Denton, Texas, a Texas Mwilcipal Corporation, with its principal offices at 215 E. McKinney Street, Denton, Texas 76201 (hereinafter "OWi lER") and Huitt-Zollan, Inc,, a Corporation, with its offices at 500 West 7s Street, Suite 300, Fort Worth, Texas 76102 (hereinafter "CONSULTANT'); the parties acti ng herein, by and through their respccdve dulyauthorized officials and representatives. WI INESSETI1, that In consideration of the covenants and agreements herein contained, the parties hereto do mutually AGREE as follows: ARTICLE] E M PLO Y M ENT OF CONSULTANT The OWNER hereby contracts with CONSULTANT, as an indeptident cnnlractot, and the CONSULTANT hereby agrees to perform the services hcreiu in connection with the Project as stated in the Articles to follow, with di14gence and in accordance with the highest professional standards customarily obtained for such services In the State of Texas. The professional services set forth herein arc in connection with the following describe project: Professional Arcldtectural and Engineering Services Pertaining to the Design and Construction of the City of I'enlun Vehicle Maintenance Facility (the "Project"). Al3TLU li SCOPE OF SERVICES ` The CONSULTANT shall perform the following services In L. professional manner: A. To perform all those services and tasks as set forth In CONSULTANT'S proposed "Fee Proposal for DeAgn of Vehicle Maintenance Facility" which Is contained in that cerWn four (4) page letter dated January 6, 1999 from Chutes T. Aldredge, P.E., Vice President of CONSULTANT to Earl Crews, Director of Utilities Financial and Administrative Services, which letter is attached hereto and incorporated herewith by reference as Attachment "A". D. CONSULTANT shall perform all those services set forth In any Individual task orders which shall be attached to this Agreement and made a part hereof for all purposes as separate agreements. C. If there is any conflict between the terms of this Agreement and the Attachments attached to this Agreement, the terms and conditions of this Agreement shall control over the terms and conditions of the Altachmentsor task orders. EXHIBIT I r i I ARTICLE Il l PERIODOF SERVICE This Agreement shall become effective upon execution by the OWNER and the CONSULTANT and upon the issuance of a notice to proceed by the OWNER, and shall remain in force for the period which may reasonably be required for the completion of the Project, and any required extensions approved by the OWNER. This Agreement may be sooner terminated in accordance with the provisions hereof. Time is of the essence in this Agreement. The CONSULTANT shall make all reasonable efforts to complete the services set forth herein as expeditiously as possible and to meet the schedule(s) established by the OWNER, acting through its Assistant City Manager for Utilities or his designee. ARTICLE IV COMPENSATION A. COMPENSATION TERMS. "Direct Non-Labor Expense" is defined as that expense, based upon actual cost, for any expense reasonably incurred by the CONSULTANT In the performance of this Agreement for airfare, taxi fare, lodging, meals while traveling, parking fees, tolls, automobile rental (when reasonably necessary), ground transportation, long-distance telephone charges, telecopy charges, printing and reproduction costs, and other incidental expenses Incurred in connection with the Project. B. BILLING AND PAYMENT: For and in consideration of the professional services to be performed by the CONSULTANT herein, the OWNER agrees to pay CONSULTANT based upon it "time and materials" basis, at the applicable rates as are set forth in the "Basis for Professional Fees and Charges" dated October 1, 1998, attached hereto as Attachment "B", which Attachment 13" Is incorporated by reference herewith; a total fee. including reimbursement for direct non-labor expense, not to exceed S 147,000. Partial payments to the CONSULTANT will be made on the basis of detailed monthly statements rendered to and approved by the OWNER through its Assistant City Manager for Utilities or his designee; however, tinder no circumstances shall any monthly statement for services exceed the value of the work performed at the dme a statement is rendered. The OWNER may withhold the final ten (l0'/.) percent of the contract amount until satisfactory completionof the Project. Nothing contained In this Article shall require the OWNER to pay for any work which Is j, unsatisfactory as reasonably determined by the Assistant City Manager for Utilities or his designee, or which is not submitted to the OWNER In compliance with the terms of this ! t Agreement. The OWNER shall not he requited to make any payments to the CONSULTANTwhen the CONSULTANTis in default under the terms of this Agreement, It is specifically understood and agreed that the CONSULTANT shall not be authorized to undertake any work pursuant to this Agreement which would require additional payments by i r c: d the OWNER for any charge, expense or reimbursemen! above the maximum not to exceed fee as stated hereinabove, without first having obtained Written authorization from the OWNER, C. PAYMENT If the OWNER fans to make payments due the CONSULTANT for services and expenses within forty-five (45) days after receipt of the CONSULTANTS undisputed slalement thereof, the amounts due the CONSULTANT will be increased by the rate of one percent (I per month from the said forty-fifth (5th) day, and in addition, the CONSULTANT may, after giving ten (10) days' written notice to the OWNER, suspend services under this Agreement until the CONSULTANT has been paid in full for all amounts then due and owing, and not disputed by OWNER for services, expenses and charges. Provided, however, nothing herein shall require the OWNER to pay the late charge of one percent (1%) per month as set forth herein, if the OWNER reasonably determines that the work is unsatisfactory, in accordance with Article iv of this Agreement. ARTICLE V OBSERVATION AND REVIEW OF THE WORK The CONSULTANT will exercise reasonable care and due diligence in discovering and promptly reporting to the OWNER any defects or deficiencies in the work of the CONSULTANT or any of its subcontractorsor subconsultants. ARTICLE VI OWNERSHIPOF DOCUMENTS All documents prepared or furnished by the CONSULTANT (and CONSULTANTS subcontractors or subconsultanu) pursuant to this Agreement are Instruments of service and shall become the property of the OWNER upon the termination of this Agreement. The CONSULTANT is entitled to retain copies of all such documents. The documents prepared and furnished by the CONSULTANT are Intended only to be applicable to this protect and OWNER'S :1se of these documents in other projects shall be at OWNER'S sole risk and expense. In the event the OWNER uses the Agreement in another project or for other purposes than "cified herein any of the information or materials developed pursuant to this agreement, CONSULTANT Is released from any and all liability relating to their use in that project. d Tid CLEVII INDEPENDENT CONTRACTOR CONSULTANT shall provide services to OWNER as an Independent contractor, not as an employee of the OWNER. CONSULTANT shall not have or claim any right arising from i, employee status. ARTICLEVII INDEMNITY AGREEMENT The CONSULTANT shall indemnify and save end hold harmless the OWNER and its officials, office", agents, attorneys and employees from and against any and ail liability, claims, IM p,nwwrfr **A f.1M*4 ~Y MA A. 7 Ip11 01 C' demands, damages, losses and expenses, including but not limited to court costs and reasonable attorney fees incurred by the OWNER, and including without limitation damages for bodily and personal injury, death and property damage, resulting from the negligent acts or omissions of the CONSULTANT or its officers, shareholders, agents, attorneys and employees in the execution, operation, or performance of this Agreement. Nothing in this Agreement shall be construed to create a liability to env person who is not a party to this Agreement and nothing herein shall waive any of the puny';, defenses, both at law or equity, to any claim, cause of action or litigation filed by anyone not a party to this Agreement, including the defense of governmental immunity, which defenses are hereby expressly reserved. ARTICLE IX INSURANCE During the performance of the Services under this Agreement, CONSULTANT shall maintain the following insurance with an insurance company licensed to do business in the State of Texas by the State Insurance Commission or any successor agency, that has a rating with A. M. Best Rate Carriers of at least an "A•" or above: A. Comprehensive General Liability Insurance with bodily injury limits of not less than $500,000 for each occurrence and not less than $300,000 in the aggregate, and with property damage limits of not less than $100,000 for each occurrence and not less than $100,000 in the aggregate. B. Automobile Liability Insurance with bodily injury limits of not less than $500,000 for each person and not less than $500,000 for each accident and with property damage limits for not less than S 100,000 for each accident, C. Worker's Compensation Insurance in accordance with statutory requirements and Employer's Liability Insurance with limits of not less than $100,000 for each accident. D. Professional LiabiliityInsurance with limits ofnotless than $1,000,000annualaggregate, E. CONSULTANT shall furnish insurance cenificafes or Insurance policies to OWNER to evidence such insurance coverage. The Insurance policies shall name the OWNER as an additional insured on all such policies to the extent legally possible, and shell contain a provision that such insurance shall not be cancelled or modified without thirty (30) days prior written notice to OWNER and CONSULTANT. In such event, the CONSULTANT shall, prior to the effective date of the change or cancellation of coverage, deliver copies of any such substitute policies fumishingat least the same policy limits and coverage to OWNER. ARTICLEX ARBITRATION AND ALTERNATE DISPUTE RESOLUI'ION The panics may agree to settle any disputes under this Agreement by submitting the dispute to arbitration or other means of alternate dispute resolution such as mediation. No arbitration or alacmate dispute resolution arming out of or relating to, this Agreement Involving one party's disagreementmay include the othcrpany to the disagreement without the other's approval. 1 If~ry,,..,.rt.r.r HHrI.YnlraWlr,ri X111, ~ I,nla/1 t~ w ARTICLEXI TERMINATION OF AGREEMENT A. Notwithstanding any other provision of this Agreement, either party may terminate this Agreement by providing thin), (30) days advance written notice to the other party, B. This Agreement may be terminated in whole or In part in the event of either party substantialiyfailing to fulfill Its obligations under this Agreement. No such termination will be effected unless the other party is given (1) written notice (delivered by certified mail, return receipt requested) of intent to terminate and setting forth the reasons specifying the nonperformance or other reason(s), and not less than (30) calendar days to cure the failure; and (2) an opportunity for consultation with the terminating party prior to termination. C. If the Agreement 13 terminated prior to completion of the services to be provided hereunder, CONSULTANT shall immediately cease all services and shall render a final bill for services to the OWNER within thirty (30) days af'-.r the date of termination. The OWNER shall pay CONSULTANT for all services properly rendered and satisfactorily performed, and for reimbursable expenses prior to notice of termination being received by CONSULTANT, in accordance with Article IV of this Agreement. Should the OWNER subsequently contract with a new consonant for the continuation of services on the Project, CONSULTANT shall cooperate in providing information to the OWNER and the new consultant. The CONSULTANT shall turn over all documents prepared or furnished by CONSULTANT pursuant to this Agreement to the OWNER on or before the date of termination but may maintain copies of such documents for its files. CONSULTANTagrees that it shall also fully comply with any and all written requests received from the OWNER, through Its Director of Electric Utilities, to maintain confidentiality respecting certain designated records, documents, and other written materials related to the Project, which the OWNER reasonably determines Is competitively sensitive, and would likely cause damage to the OWNER if disclosed to the public or to any other person, party, or entity. ARTICLE XU RESPONSIBILITYFOR CLAIMS AND LIABILITIES Approval of the work by the OWNER "I not constitute nor be deemed a release of the 1 responsibility and liability of the CONSULTANT, its officers, employees, agents, subcontractors, ii and subconsultants for the accuracy and competency of their designs or other work performed pursuant to this Agreement; nor shall such approval by the OWNER be deemed as an assumption of such responsibility by the OWNER for any defect in the design or other work prepared by the { CONSULTANT, its officers, employees, agents, stibcontractors,and subeonsultants, f ARTTLCLEXIU NOTICES A All notices, communications, and reports requireu or permitted under this Agreement shall be s 1 personally delivered or mailed to the respective pasties by depositing same in the United States mail at the addresses shown below, by means of U. S. Mail, postage prepaid, certified mail, return receipt requested, unless otherwise specified herein. ~ lare`,wstri.nrw M.fM t~H,td IFI 1J rM i x r I r I I To CONSULTANT: To OWNER: Huitt-Zol lars, Inc. City of Denton, Texas Attn: Charles T. Aldredge, P.E. Attn: Howard Martin Vice President AssistantCity Manager for Utilities 500 West 7a Street, Suite 300 215 East McKinney Fort Worth, Texas 76102 Denton, Texas 76201 All notices under this Agreement shall be effective upon their actual receipt by the party to whom such notice is given, or within three (3) days after mailing, whichever event shall first occur. ARME M ENTIRE AGREEMENT This Agreement cor .:sting of nine (9) pages and two (2) Attachments constitutes the complete and final expression of the Agreement of the parties and is intended as a complete and exclusive statement of the terms of their agreements, and supersedes all prior contemporaneous offers, promises, representations, negotiations, discussions, communications, understandings, and agreements which may have been made In connection with the subject matter of this Agreement. ARTICLE XV SEVERABILITY I f any provision of this Agreement is found or deemed by a court of competent jurisdiction to be invalid or unenforceable, it shall be considered severable from the remainder of this Agreement, and shall not cause the remainder to be Invalid or unenforceable. In such event, the parties shall reform this Agreement, to the extent reasonably possible, to replace such stricken provision with a valid w d enforceable provision which comes as close as possible to expressing the original Intentions of the pal ties respecting any such stricken provision. ARTICLE XYl COMPLIANCE WITH LAWS CONSULTANT shall comply with all federal, state, local laws, rules, regulations, ani ordinances applicable to the work performed by CONSULTANT hereunder, as they may now read or as they may hereafter be amended. • i ARTICLE XVII DISCRIMINATION PROHIBITED In performing the services required hereunder, the CONSULTANT shall not discriminate against any Ixrson on the basis of race, color, religion, sex, national origin or ancestry, age, or physical handicap, ARTICLE XVl PERSONNEL A. CONSULTANT representathat it has or will secure at its own expense all personnel required to perform all Ow services required tuvler this Agreement. Such personnel shall not be 1 l I employees or officers of, not have any contractual relations with the OWNER. CONSULTANT shall Inform the OWNER of any conflict of interest or potential conflict of interest that may arise during the term of this Agreement. B. All services required hereunder "!be performed by the CONSULTANT or under its direct supervision. All personnel engaged in performing the work provided for in this Agreement, shall be qualified, and shall be authorized and permitted under state and local laws to perform such services. i ABVS~LE.X1X ASSIONABILITY CONSULTANT shall not assign any interest in this Agreement and shall not transfer any interest in this Agreement, in any manner whatsoever (whether by assignment, novation or ' otherwise) without the prior writte i consent of th ! OWNER. ARTICLE XX MODIFICATION No waiveror modificationof thisAgreemcnt or of any covenant. condition, limliation herein contained shall be valid unless in writing and duly executed by the party to be charged therewith. No evidence of any waiver or modification shall be offered or received in evidence In any proceeding arising between the patties hereto out of or affecting this Agreement, or the tights or obligations of the parties hereunder, unless such waiver or modification is in writing, duly executed. The parties further agree that the provisions of this Article will not be waived unless as herein set forth. t1$1iC3.F.XXI MISCELLANEOUS A. The following Attachmentsare attached to and made a part of this Agreement: 1. Attachment"A" Fee Proposal for Design of Vehicle MAintenance Facility (Letter dated January 6, t999) 2. Attachment"B" - Basis for Professional Fees and Charges (October 1, 1998) B. CONSULTANT agrees that OWNER shall, until the expiration of three (3) years after the final payment is made by OWNER under this Agreement, have access to and the right to examine any directly pertinent books, documents, papers and records of the CONSULTANT Involving transactions relating to this Agreement. CONSULTANT agrees that OWNER shall have access during normal working hours to all necessary CONSULTANT facilities and shall be provided adequate and appropriate working space In oraer to conduct e examinationsor audits In compliance with this Article. OWNER shall give CONSULTANT r l;' reasonable advance notice oral I Intended examinations or audits. C. Venue of any suit or cause of action under this Agreement shall lie exclusively in Denton County, Texas. This Agreement shall be governed by and construed In accordance with the laws of the State of Texas, 1lf pwwsfwwuMdMI+„YJ 1YMgnv ~ f IAN t N / 0 l i i ti. D. For the purpose of this Agreemea', tha key person who vvi:l serve a+ Project Manager respecting this engagement shall be Charles T. Aldredge, P.R, Vice President of CONSULTANT.. I E. CONSULTANT shall commence, tarty on, and complete its work on the Project with all applicable dispatch, and in a sound, economical, efficient manner, and in accordance with the provisions hereof. In accomplishing the Project, CONSULTANT shall take such steps" are appropriate to ensure that the work involved is properly coordinated with related work being carried on by the OWNER. F. UWNER shall ass;st the CONSULTANT by placing at the CONSULTANTS disposal all available information pertinent to the Project, Including previous reports, any other data relative to the Project and arranging for the access to, and make all provisions for the CONSULTANT to enter In or upon, public and private property as required for the CONSULTANTto perform professlonal services underthls Agreement 0. The captions of this Agreement are for Informational purposes only and shall not In any way effect the substantive terms or conditions of this Agreement. IN WITNESS WHEREOF, the City of Denton, Texas has executed this Agreement in four 1 (4) original counterparts, by and through its dulyauthortzed City Manager; and CONSULTANT has executed this Agreement by and through its duly-authorized undersigned officer, on this the day of 1959. "CITY" CITY OF DENTON, TEXAS By, Michael W. Jez, City Manager ATTEST. JENNIFER WALTERS, CITY SECRETARY By, _ APPROVEDAS TO LEGAL FORM; I~' t I f E RBERT L. PROUTY, CITY ATTORNEY py:~:C.~ j, d Idn...wr...tlnwM.aM.~wwrNr ~ ~ 1gr~.1i v i ~I i "CONSULTANT" HUITT•ZOLLARS. INC., a Cogoraion By: Charles T. Aldredge, P.E. Vice President ATTEST, By: 1 k M n F , DwYrCwrnlM n ww hm F%A Y 13 tia : r a t , C Ht11TT AJLM i _ ~ .n., , q leas ti ft ISM * MSOW, 3rra700rtonworth.ra,arra10 ""OpMMn Ilr'3150000ts4nelatrl~tCltat tuti lrt1751075 January 6. 1999 Nk Earl Crews City of Denton 2 13 East McKinney Street Denton. Texas 76201 RE: FEE PROPOSAL FOR DESIGN OF VEHICLE MAINTENANCE FACILITY Dear Earl We apprec late the opportunity to submit it proposal the above•mentioncd facility. This proposal isbutd on the Preliminary Spae Program Report dated November 30, I"ll. The fern are to deslgn and provide professlonal services in supportof construction of the facility requirements identified in the Space Program. The stipulated fee for the-e activities Is 5111,000.00 (one hundred forty-seven thousand dollars and nor 100)• The fee b based on the following assumptions "conditions DESIGN Provide all technical specifications and drawings necessary to bid and construct the building. Design Issues, Shoo Eauiwnent No services am p rAM for the selection. eoordineki and Vocif cation of Gee swAft mAl"WA a shop tgripmm to be purchased doectly by she owner. Huiu•Zolln will wok with the owner to provldad utilities to support existing or future equipment when the owner cat idtn oti6 doe equi ant Arty the dmilin. Equipment to be buih Into the structure will be bought underthe scope of the general contracsor. Information for fisestandieg tquOrats will be pmvkkd to allow coordination of utilities, but will be Identified as "not in contract" for die litmenl contractor. Fite Protettiam The design a sumes dot building will have a sprinkler system. W- well flow test (pecum and flow Information) for tic nWIng water supply to perform the design for the sprWclee system. Pkase be aware that dependity on flow seat information, an auxiliary fire pump may be required to treed the water supply needs of the system. 1 owertommumicatkns the design will Include all rt"Wintnu for power in the facility. It Is antkipated do wkphone and data systems will be Integrated with the city's existing systems. Out design will Include coordiswthm whh the city and the local utility to provide term{natbn lotmions and eonduik but wing, devka aid "Inations r w i11 be provided by the city, nis usumei the city hu equipment and 6pentional stilt mems with a local { vends to install and keep view systems operational. t s x „act srvuoutrot.r.e~si.,.. 1 /kTfAClMri~ i to u nyq~e•+w•rH un.r'x t•exfA^~^~'r.r^7reea.aro.e'Sa^•e'mKm'a t Page x,Ir F.arl Crews January 6. 1999 Site DtsiQn As discussed, the site design will be limited. We will provide a;l utility information out to the five foot building line. The city will bring utilities to these locations The site utilities will be provided prior to the general cc itractor's need. The connections will then be included in the general contractor's scope The site design will include grading design immediately adjacent to the building (approximately 100 feet on all sides) This information will be provided to the city rot city forces to prepare the site grades for the contractor to finish the pad for the building. The contractor will k responsible for final grades at the building pad and sub-grade preparation. The design will include thirty-root wide aprons adjacent to the building. Pavement beyond this limit will be addressed in the future as part or a muter plan for the overall site and Is not in the scope of this project In addition, no effort Is included to address environmental Issues li within this project. BIDDING AND NEGOTIATIONS This Is the process of obuining bids for qualified Contractors, agreeing upon a contract amount and schedule to build the building Bidding and negotiations activities by Huisaioilars will be determined as we get closer to the time of bid. The design will include all technical requirements for the contracsor. There will also be contractual requirements and procedures for billing the project. During the bidding phase all Issun relating to contacts, issuing drawings to contractors, receips of bids and evaluation of the bids will occur. This phase would also Include ary negotiations required with the appercrml low bidder prior to signing a contract Finalintion of the contract would require effort by the owner's legal representstion. However, the design professionals u a precursor to a contract can prepare portions of the contract. We can generate all of the bidding documents and participate w the process As noted, we have provided fee values assuming we will be responsible for this activity. No fen are shown for printing and distribution of bid documents. These costs can be off set by the contractor paying for documents. If this is not allowed by the city, then the cost would nerd to be addressed. As part of our smices we will provide a reproduction ready svy of technical specifiutian and design drawings to be used to generate the bid documents Additional copies or expenses will be provided at cost plus ten percent CONSTRUCTION PHASE SUPPORT i During the construction the contractor will have submittals for technical review, payment requests and will issue Request for Information (RFIs) to clarify his understanding of the design drawings. Professional services can include review of any or all of these and can also include Poll or put time representation of alt owner in the field to monitor the construction activities Typically at a minimum, the design team will perform review of submittas. These include feral aoceptanee punch lism reviewing and coofdusar1cm of die contractor's training to the owner of various Operational and Maintenance liftrts, and confirming the tampletfat of she Constniciion u the eontraetot obtains Certification of Occupancy from the city. In $Wklomv Record Documeras will be generated so reflect any chariots made by she contractor during IN con" !on that ore different than shown on the design drawings The let for the design Is proposed on a feed fee basis. The fen forshe other compontnts art proposed for budgetary purposes and will be performed on an hourly buis. We understand that the actual fees for the hourly components will be determined at a later date, depending on she participation of city personnel, The proposed lees assume that all effort Isis scoped In this proposal. r N rya at 1 0! YN b ;ld;[IFF~11ir b F 15 f C, Page T Mr. Earl Crews January 6. 1999 SERVICES NOT INCLUDED These fees do not include geoecMkal Investijation or boundrylopographic survey. The yeolecMial investigation is "ircJ to deiermint the type or foundation system to be used and the peeprNion of the subsurface soils. As you are aware, there is s concern about issues retattd to environmental conditions at the site. As investigation and mtatef planning move forwrd to address the envkwtmemal concerns, geotechnicd and subsoil Investigations will be performed. Wring that process, sufficient Informaion to address the preparation and foundations for the mastenww building can be obtale" This needs M be coordinard If the geasechaiaf for the building Is pwbrmed sepwwly, these services co be obtained by the city or by HZI. Wt wiN write tM seeps of the lareatigAtion la tidier care, b idansify the information needed for design. Survey warmadoo is mom to wtwry bcatiaa of all ex Balag fewym on dw ground, locale existing utilkles art determine existing grades. You have VAkwd dw a survey Is available, Pkase provide this to w r you ertitd convenience, if Aber review of the survey additional Information is required we will kkntify the needs end if reglwate4 am Perform. tw Metary survey arks b obain the infomew. These fee do not Inc" iota time held reprtuntation hhukq construction. Sim visits will be made by Huitt•2ollan as we deem rwceuwy, but only b the extend required to May aware of the sarus of consowtion otd to monitor progress. The city of Demon will provide staff to cot as the Owner's representativt for daily coordination and wpervislon of tIte consaucciut effort I SCHEDULE We rediat then is a re"Int rent to have this project undgr construction conaact by tM end or fiscal year 1999. We as complete dw design In a"Immely 4W weska aw adklpw the bWdkq and cortming effort b take approximeNy 60 dayL TT kAm we ncahhrew asewAiy a MW 3 montr &Mdoa fiom Notice to Proceed of d"IF b rtlwYy tw cenYac101 Our eatmhase Y tmr eotuarnioa sbotrld Ira no flow than 6 mown, shr iM toelaNar Is given do site wk h grades rd mtIlkles, provWW by Ibe tky. Again, I ""IM tM apprwariry b ermine our re' 1101W lp with yes rd your off. We can begin immtdirry and of e01111se, if you should hive any quessians, pkM feel the b can sincerely, :w ITT•ZOLIrIR , INC a-,4 i ajd, "O. W. Charles T. Aliodge, PE Vito hawn H M all DtVAkDMWffr.r INN So 1i I E gM4AOILARIe Pit &UM FOR I4701tlNONM, MIS ANO C61AMICS OCf M 1,1111 horOer ireic+rrd b perfw0ee6 ar ~ 'Twe e0d Mrrieir' berY wW Ira Laokei rae~ wy aelrt tuel+airep oat <m Re pease ro wOk6r11 er tM toi~ ti~ee ~ wRISWr wlid b ■ overfed 6Aar. ~ P~ TM aerat peonM&WIra1.41. The Sewedro00aof*wNAVY ewfarWWOWfl.) raaa14-0 - 54ow Of m. hirKlpal 133.00 M 1110.00 AMbft Ev4iaar VII, VIN, Offim 1131.00101 70.00 *Some IV, V, VI WOODS " AMNMSN#wa L 4 W 111,00101 40.00 Daelpw I Inn11Y OWdper Mu"m S2i.00 r 143.00 Teat 1lrw* &Vwviw $10-0010133.00 CAM I %Pwvimw S10.06101 35.00 mm" Comm &4*mt 6roeg13 wmw 510.0010 S 13.00 CNtka1 hod 34W S 7.00101 200 WRYSY CRSW3 WILL SS lNVO1:SD ON AN HOURLY RATS MM' 1 Anon TOW SWOO Craw S13-00 2 paw 0" 110!.00 4A VION0 +w $125.00 2 pwm m Ceaw 1130.00 3 ArleelOrlCrw SIH.OO HOURLY SILL" RAM S%RRT 1Y2311SS1 Tarn" 1160,00 Seoaep 113010 heprrloa 1130.00 RSO4RURfAKA SIUSIM rlU K QIV<ACSO4 POUA)WS CAWtompft CPU 117,0114W it Y~ an hm 11 OA0i1fy" IN NOW* s 00" SaMOet Caal * i0K MUeMa 10.32Adk I i / , At11CAAW "iIJ'i t. ORDINANCE N0. AN ORDINANCE OF THE CITY OF DENTON, TEXAS AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH HUITT- ZOLLARS, INC, FOR ARCHITECTURAL AND ENGINEERING SERVICES PERTAINING TO THE DESIGN AND CONSTRUCTION OF THE CITY OF DENTON VEHICLE MAINTENANCE FACILITY; AUTHORIZING THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council deems it in the public interest to engage Huitl-Zollars, Inc. to provide professional architectural and engineering services to the City pertaining to the design and construction of the City of Denton vehicle maintenance facility; and WHEREAS, Chapter 2254 of the Texas Government Code, known as the "Professional Services Procurement Act", provides that a City may not select a provider of professional services on the basis of competitive bids, but must select the provider on the basis of demonstrated competence and qualifications, and for a fair and reasonable price; and WHEREAS, the professional rots as provided In the Professional Services Agreement are fair and reasonable, considering all relevant factors; and said professional fees do not exceed any maximum provided by law for such professional services; and WHEREAS, the City Council has provided in the City budget for the appropriation of funds to be used for the purchase of the professional services, as set forth in the Professional Services Agreement; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION f That the City Manager is hereby authorized to execute a Professional Services Agreement with Huitt•Zollars, Inc. for p nfessional architectural and engineering services pertaining to the design and construction of the City of Denton vehicle maintenance facility, in substantially the form of the Professional Services Agreement attached hereto and incorporated herewith by reference. SECTION Il: That the award of this Agreement is on the basis of the demonstraled competence and qualifications of Iluitt•Zollars, Inc. and the ability of Iluht-Zollars, Inc, to perform the services needed by the City for a fair and reasonable price. SECTION 111, That the expenditure of funds as provided in the attached Professional Services Agreement is hereby authorized. r SECTION 1V; That this ordinance shall become effective Immediately upon its passage and approval, EXHIBIT 11 c c. t. PASSED AND APPROVED this the day of_ .1999. JACK MILLER, MAYOR I ATTEST: JENNIFER WALTERS, CITY SECRETARY By: APPROVED AS TO LEGAL FORM; HERBERT L. PROUTY, CITY ATTORNEY By:~ A in r sow tlutumene, QdinrtceV09Uhht•7 IInfSA (~eA lnM hcllT doe 19 j C f f -00 AGENDA 1NF'ORAIATION SHEET ApMdalam llsty AGENDA DATEt February 16, 1999 DEPARTAIENTt Police CM: Michael W.Jez SUBJECT AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN INTERLOCAL COOPERATION AGREEMENT WITH DENTON COUNTY APPROVINO THE PREVIOUS FILING OF A JOINT GRANT APPLICATION WITH THE CRIMINAL JUSTICE DIVISION OF THE OFFICE OF THE GOVERNOR OF THE STATE OF TEXAS FOR A VICTIM NOTIFICATION SYSTEM; APPROVING THE EXPENDITURE OF $4,625.00 IN MATCHING FUNDS BY THE CITY FOR ENHANCEMENT OF THE $108,785.00 GRANT FUNDS; AND PROVIDING AN F.FFEC7IVE DATE. BACKGROUND In November 1997, the Denton County District Attorney's Office applied for grant funding under the Victims of Crime Act Fund through the Criminal Justice Division of the Office of the Governor to develop a comprehensive at,tomated victim notification system in Denton County, The purpose of the system, Victim Information & Notificalion Everyday (VINE), Is to provide timely and accurate information to viclims and concerned citirens regarding offender status, prosecution schedules, and available victim services. ' Information can be obtained using two distinct methods. A twenty-four hour hotline provides continuous access to inmate custody status or prosecution schedules or victims and concerned citizens can register with the system to generate Immediate contacts when an inmate's status changes and when court dates are set or changed, In order to benefit as many victims and citirens as possible, the District Attorney's Office proposed that six of the major police agencies in Denton County Join with them in a contract with a vendor, the VINE Company, to develop and Implement this system. The grant will be administered by the District Attorney's Office. The system involves the location of a contpulcr at the Police Department building, Interfacing the Police Department's computer system to provido certain information to the victim notification system, and annual maintenance costs. No Police Department personnel are required to intplen ent, operau or monitor the system, In January 1998, the Police Department signed a cooperative working agreement for the grant subject to funding approval by the City Council. t t• r F i OOPTIONS n I . The City can choose not to implement such an information system. 2• The City can choose not to enter into the interlocal agreement or participate in this grant program with the District Attorney's Office and possibly evaluate the implementation of such an information system at a later time. i 3. The City can choose to participate in the grant program and enter into the interlocal agreement with Denton County. RECOMMENDATION The Police Department recommends that the City participate in this grant program and enter into the associated interlocal agreement with Denton County. I . The proposed information system will provide timely and accurate information to crime victims and citizens regarding offender status. 2, Such information can, especially in cases of violent offenses, play a vital role In the safely and welfare of the victim. 3. Participation in the grant program will save the City S3,125 in start-up fees during the first year and $4,500 In support service fees annually, for a total saving, of S12,I25 in the first two years of he grant. PRIOR ACTIONIREVIEW 1 During the 1998.99 budget process, the Department submitted a supplemental funding request for the required local match of 54,625 in the first year and S 1,500 in the second year. This request was Included in the final budget approved by the City Council. The intcrlocal agreement was reviewed and approved by the City Legal Department, FISCAL IMPACj The total cost for the first year of the prcgram, including implementation and support services is S 180,913 with a local match of $38,038. The local match funding Includes fifty percent of the start up fees and twenty-five percent of the support services fees. The local match has been divided among the participating agencies, The City of Denton's contribution is as follows for the first year, State F;adjU Local Matoh Tstlal ! ` .i Basic Start Up Fees $3,125 $3,125 56,250 Base Support Services 4.5 _ -1.3QQ k= Total 7,125 4,625 12,250 t~ c~ I The basic start up fees include the computer hardware, software and software interface, The base support services include the provision of the service, monitoring the system every 10 minutes 24 hours per day, maintaining the software and hardware, and continuing technical support for all programming needs, public relations and media support, The second year cost includes only the $1,500 local match for basic support services. Respectfully submitted, At~ AAtzl~o Gary 4. Matheson Chief of Police Prepared by: waptse-,Wght Support Opcrations Division I i 1 K I I \ i 3 j i i i r ~ I I I ORDINANCE NO, AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN INTERLOCAL COOPERATION AGRFEMENT WITH DENTON COUNTY APPROVING THE PREVIOUS FILING OF A JOINT GRANT APPLICATION WITH THE CRIMINAL JUSTICE DIVISION OF THE OFFICE OF THE GOVERNOR OF THE STATE OF TEXAS FOR A VICTIM NOTIFICATION SYSTEM; APPROVING THE EXPENDITURE OF $4,625.00 IN MATCHING FUNDS BY THE CITY FOR ENHANCEMENT OF THE $108,788.00 GRANT FUNDS; AND PROVIDING AN EFFECTIVE DATE, WHEREAS, both the City of Denton and Denton County are political subdivisions of the State of Texas that are authorized to enter into interlocal contracts tinder TEX. GOV'T CODE ch. 791 and ch. 323; and WHEREAS, the City Council deems it in the public interest approving the previous filing of ajoint grant application with the Criminal Justice Division of the Offlce of the Governor of the State of Texas and enter Into this Interlocal contract with Denton County to provide a Victim Notification System for Denton County; and WHEREAS, the Denton County Criminal District Attorney's Office and the Denton Police Department have filed a joint grant application with the Criminal Justice Division of the Office of the Governor, Slate of Texas, for funding in the amount of $108,788.00 for the Denton County Victim Notification Grant; and WHEREAS, the County and the City have agreed to contribute a total of $19,538.00 In matching funds ($14,913.00 from the County and $4,625.00 from the City); NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON, TEXAS HEREBY ORDAINS: SECTION L That the Mayor, or in his absence, the Mayor Pro Tem, is authorized to eKecate an Interlocal Cooperation Agreement with Denton County for a Victim Notification System substantially in the firm of the contract which is altached hereto and made a part of thls ordinance for all purposes. SE TC ION 1I. The City Council of the City of Denton approves the previous submission of the grant application filed with the Criminal Justice Division of the Office of the Governor, State of Texas, for funding In the amount of 5108,788,00 for the Denton County Victim Notification 0 ant, i SECTION tit. The City Council of the City of I1;nton agrees to provide $4,625.00 in ' matching funds frr the joint grant that has been approved. (J i SECTION IV. That this ordinance shall become effective immediately upon its passage and approval. 4 c: I PASSED AND APPROVED this the _ day of .1999. JACK MILLER, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: HERBERT L. PROUIY, CITY ATTORNEY BY: - - F,WLARED+DLPTLW0j Dmument4\Ordirl""& aruu AwkAtfon Ord durc i r k G t ~li~\ c j s r t~ STATE OF TEXAS 4 COUNTY OF DENTON § 1NTERLOCAL AGREEMENT This Agreement Is entered into by and between Denton County, an political subdivision of the State of Texas, hereinafter referred to as "County", and the City of Denton, a municipality of Denton County, Texas, hereinafter referred to as "City", pursuant to Chapter 791 of the Texts f Government Code, concerning interlocal operation contracts. WHEREAS, the County is a duly organized political subdivision of the State of Texas engaged In the administration of county government and related services for the benefit of the citizens of Denton County; and WHEREAS, City is it duly organized municipality of Denton County, Texas engaged in the provision of police services for the benefit of the citizens of City; and WHEREAS, both City and County are legally authorized to perform Individually the functions or services set forth in this Agreement in full compliance with V.T.C.A,, Local Government Code §791.011(e)(2); and WHEREAS, the Denton Colnly Criminal District Attorney's Office and the Denton Police Department have filed a joint grant application with the Criminal Justice Division of the Office of the Governor, State of Texas, for funding in the amount of SI09,788.00 for the Denton County Victim Notification Grant; and WHEREAS, the County and the City have agreed to contribute a total of S19,538.00 in matching funds for the joint grant which has been approved ($14,913.00 from the County and $4,625.00 from the City); and WHEREAS, the County and City believe it to be in their best interests to join in th, application to develop a Victim Notification System; and WHEREAS, the County and City agree to each accept the responsibility to adhere to all pertinent federal, slate and local laws or regulations, NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS: All TICLE 1. PURPOSE 1,01 The purlwse of this Agreement is to approve the Denton County Criminal District Attorney's Office and the Denton Police Departments previous filing of a joint application for the Denton County Victim Notification Grant with the Criminal Justice Division, which application is attached hereto as Exhibit "A" and made a part hereof for all purposes 6 l' 4 ARTICLE 11, TERM 2.01 The term of this Agreement to commence on the execution of this Agreement and to end upon the expiration of the grant, ARTICLE 111. CONSIDERATION 3,01 As consideration for this Agreement, the County and the City agree to contribute a total of $19,538.00 in matching funds for the enhancement of the requested $108,788.00 in grant funds, The County agrees to contribute $14,913,00. The City agrees to contribute E $4,625.00, Payments by County and City shall be made In accordance with normal and ct7stomary processes and business procedures and payment shall be satisfied from current revenues of the County and City, ARTICLE IV. ALLOCATION OF FUNDS 4.01 The specific allocation of the grant funds and the matching funds is set out in the attachments to this agreement, marked as Exhibit "A" inclusive, and made part hereof for all purposes. ARTICLE V. OWNERSHIP OF EQUIPMENT 5,01 Upon termination o. this Agreement, ownership of equipment, hardware, and other non- , expendable items will revert to City. ARTICLE VI. AMENDMENTS 6.01 This Agreement may be amended by the mutual agreement of the parties hereto In writing to be attached to and incorporated into this Agreement, ARTICLE VII, LEGAL CONSTRUCTION 7.0 In case any one r r more of the provisions contained in this Agreement shall Ile held to be Ir:valld, illegal, or unenforceable In any respect such on invalidity, Ilegality, or i v: enforceability shall not affect any other provision thereof, and this Agreern.nt shall be canstrued as if such invalid, illepsI, or unenforceable provisi-in had never beet contained (tr herein. 7 L' U i I ARTICLE VIII. ENTIRE AGREEMENT i 8.01 This Agreement supersedes any and all other agreements, either oral or In writing, between the parties hereto with respect to the subject matter hereof, and no other agreement statement or promise relating to the subject matter of this Agreement which is not contained herein shall be valid or binding. EXECUTED IN DUPLICATE ORIGINALS, EACH OF WHICH SHALL HAVE THE FULL FORCE AND EFFECT OF AN ORIGINAL ON THIS THE DAY OF .1999. Jeff Moseley, County Judge Jack Miller, Mayor ATTEST; ATTEST: Jennifer Walters, City Secretary APPROVED AS TO LEGAL FORM: APPROVED AS TO LEGAL FORM: BY: _ BY;_ Bruce Iseacks, District Attorney Herbert L, Prouty, City Atta F rep ndUepl',LOLWwDuturtitnLTmuxu'9rCountylnkrladAaflfrtYnlAUC ~ 8 . C' t HrrI- N,AIIVIY rUStbr ANA rUINUINU OFFICE OF THE GOVERNOR, CRIMINAL. JUSTICE DIVISION P. 0. BOX 12428, AUSTIN, TEXAS 78711 4 S. Date and tocabonofApptlcatlonWorkshopAllanded: Fos C00 Use ONLY ArruiCANI LIAve ILANK) 10-24-97 Denton - T.W,U, c ApolcZanldeaGeer. 1 COO IQ which apple c&W IS submilled: North Central Texas Council of Government Is NEnppliotWshandwllhanother0007 APrkiCANr INroAMArioN _ U1.698lname ofagencyapplying: CPTN1 Reolon0: Foo=UeONLY Denton County Unldues; Jh. Official agency me mng addre es; prloaty a: ME: 0In IC3 Out GNA P.O. Box 2344 rl CArroN lNroeslAT)" Denton, TX 76201 AWCA Pon lot: Q Came StoppersAsslslano Fund Iwna Ja Division of unit wshln a ppti,:anl organize Pon to administer grant: O Juventto Justin and Debrquency Pre von eorlAcl OW4111J Cr DA-11.41 C r i la i n a l D i s t r i c t A t t o rin e y Q Safi and Orug-Fne Schools and Communities ActiNarslt vDA sa.rae Jd,Name, address, telephone, and tax numbef of Na person whocompleled a State Crtmtnal hstlce planning Fund novel Nis application and Can answerquestone cancerNng this oppena lion C) To Kai Narcotics Control Program pedrarl cr OA-ll era (give area code). Elizabeth A, agermet QTIUeirOitlrquencyPrlvlnponFundOeoveaordl,uN1 940/565-5555 QVCllmlof Crime Act Fund PWwxftrl>A.ufro 940/563-5598 (Fax) Q Ylotenee Against Women Act f9deail eroA. is loss ass. Ageney's State Payoe IdvUlf milon Nuf.bar, eW, Aggney'a/Au~,Pato QONK 75-6000920 ifilont% V a ea. ti this am oppllcallonlorfirst fear fundnglr rage 0 p Can dA one R : 'Q Yee Q No [gI bfgynal Cn.ncs of grvemmenls Nmtim fit rguantion u soul IJna of Govotir" l U Nsavo Arnerk:an tripe bIf 'No'complete the fdlcwing: U Lima r,alyor Calepe C3 CsnitedCrooSloppanProgram U IndNendenl Scred OialW U Fsk'tibased0psNiAllm Year of funding for this oppncagen(chec!mo . U Regovil tdvcalNn 9nv4:i Cenl« U Local came cmlrol a arev4nihn arele Aaney 011MC1 Q Yenr2 Q Year3 Q Years Q Years Q Yesr 6. Is Vie applicant dennquent on any federal oI OYes (If'Yes,'allachan erplenaUon) CI No Current Grant is PAOJCCTINrogw ofo 9 Tills of Project: 12a, county where pru(ecl Is baud 12b, Populallon Denton County Victim Notiffcation Grant GPnton 352f050 r too Grant tssrl0slelob Grltni tndln Dale: 13. Codgraph'C ArtaI of Project Aclio beo 10 -1- 8 4 - 7(- 999 f0tias, CounGU, and A'opurafiano of Each): It .Are Vie actiKaUpioposedlnPhil 10pncallons00iluvafelaledl Denton County, Texas and all ` UYes )Ca No cities and municipalities Aaauii FUNOrNg fNwruAtioN i n c l u d e d t h e r e i n uti rear udaeI Year lsaC.lbCrtntfundi s 70, 750.00 47,928 00 ISb Cash MAlch s 38,018 00 s 15 669 00 14 if pioicl4 filatewtde. on what dahtsNal a copy of the appilcallon f IubrmtiedforTAACSnvlswT 15C, In kind t s , 12-12-97 125. 00 !2500 M1 ~~•A t W / 1N ~>+n (dale) iSd. TOTAL S Ilprojediogl,subml»onolappr+ueontanglonafcounUrolgdvsm• 108,913,00 63, 716, 00 me nu aaltrot theeequbementrorTAAC9ravlew. /r i rP41cATION AuINOA¢ATroN It1.To the best army knowledgeand bellef,ill doll MIrlaappllca4onis true aid correct .The dowmanlhas banduly euthonaedby 04(rovermngL*dy f J Jet cf the applicant and the applicant will Comply wl lh the a l lamed aisuranus lime as it Monte to awarded. 15a. Typed Nanrs of Authorized Omelet. 1fk TVI l6c Telephone Nufli r` Jeff NoselP County Jud a NO; 01565-8687 It&SI aWreofAulhorl4 Offcbl: r Date51gr,ad. /~-C-;;f WD-1 Issued: Seplifraer, 1997 c~ APPLICATION FOR GRANT FUNDING OFFICE OF THE GOVERNOR, CR14MINAL JUSTICE DIVISION DESIGNATION OF GRANT OFFICIALS (iicrerto peer 3d of the 1999Pram) CJOruies requlrethat three persons be designated tothe positionsof Authorized Official, Project Director, and Financial Officerforthe purposes of administering agrant. The Financial Officer may nolbe the same person as the Project Director or the Authorized Off Icial but, underexienuating circumstances, one person maybe both the Authorized Official and the Project Director. In accordance with the criteria and definition of responslbiIities set forth In the Governor's CrdminalJuslice Plan for Texas governing submission of this application, the follow! .g d9signations are made: LEGAL NAME OFAGENCY: Denton County Criminal Diatrict Attorney PROJECT TITLE: Denton County Victim Notification Grant © Mr. Q Ms. Bruce Isaacks E) Mr. Q Ms, Jaffee Neils Project Director Name (Type or Print) Financial OKcer Name (Type or Print) Criminal District Attorney Denton County Auditor Title and Agency Title and Agency P.O. Sox 2344 301 E. McKinney OIf cial Agency Mailing AJd r es s Ofrcial Agency Matting Addr es s Denton, TX 76201 Denton, TX 76201 city up City Zip -r (940) 565-8556 (940) 565-8575 Telephone Number Telephone Number (950) 565-8588 (940) 565-8681 Fax Number Fax Number 10 Mr. [3 Ms. Jeff Moseley _ Authorized Official Name (Type or Print) County Judge j Title and Agency 110 V. Hickory Official Agency Mailing Address Oenton, TX 76201 r' City Zip (e'- (940) 565-8687 Telephone Number (940) 382-0845 Fax Number Cie 1 10 Issued: S#Dtemeer,1991 u i APPLICATION FOR GRANT FUNDING OFFICE OF THE GOycRNOR, CRIMINAL JUSTICE DIVISION COMMUNITY PLAN ELIGIBILITY FORM (Refer to page 5 or the 1999 Plan.) NOTE: TwS FORM FOR LOCAL OR REGIONAL APPLICATIONS ONLY. pFaAC00 Uss ONLY CANT LIAVI mLANRI 1. Name the plan(s)' and last revision date(s) under which the applicant Is submitting this application: Denton County's Community-Plan for Criminal Justice 199811999 Revised November, 1997 1 2. List the cities, counties, or parts thereof covered by each plan referenced under question one above: Denton County and all cities and municipalities that lie within (Datlas County) (Collin county) (Tarrant County) (Cooke County) 3. For each community plan, state the problem(s) listed within it that this application would impact: Problem 5 A need for crisis intervention, comprehensive services and assistance in'sIl stages of the criminal justice system for all victims of violent crimes, as well as the need for spectalixed investigation sod prosecution of violent offenses. I Problem 1 A need for comprehensive services and progress for families Ifl at risk for domestic violence, abuse, and neglect. 1 a. If a continuation application, quote the reference in each plan that mentions thefocus of this application as a priority: i 5. If a new application, list the gap(s) In services listed in each plan that this application would help to fill: it A \ Increased availability of affordable counseling, legal adv~oesey and "112,2 services for victims of various offenses part teu el r~domestic vtolence, t~hi17-abuse, sexual assault, and drug related issues. Increased resources for bore agressive prosecution of domestic violence. to impact its growth and reduce incidents of domestic violence in Denton County. 'BE SURE TO REFERENCE THE NAME AND.4UBMISSION DATE OF EACH RELEVANT COMMUNITY PLAN WHEN ANSWERING THE • • QuesnoNs. CJf1J I l Issued; SIPII~«• tYit Li Aet•I_ILAI IUN t-UK1J'KANI hUNUINU OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION PROJECT NARRATIVE ALL TEXT MUST BE TYPEO IN 10 o0. 12 PITCH OR POINT TYPE, PLEASE ATTACH PAGES AS NECCESSARY AND MARK THEM PAGE CA., 4,E., 4.0., ETC, A Carefully and fully answer all of the following in five pages or less. (See page 8 of the Plan.) Follow this outline exactly. Copy and number each question in order, then provide the answer. 1. What is the specific problem to be addressed by this application? 2. Explain the nature and extent of the problem using verifiable statistics relevant to the proposed target area. 3. What resources are currently being used In the applicant's geographic area to address this problem and how do those resources work together? 4. Identify, the gap in available resources or services that makes this application necessary. 5. If funded, how would the proposed project work with the community and with other agencies toward impacting the problem staled above? 6. What are the specific activities proposed that will address the problem stated In A. I.? Please Include information on tar etarea, popuialion, and number of eoole served. 7. Explain howtheproposedproject activitieswill ad ressUis blemstatedInquestionA.1, 8. List the measures knat the project will use to determine the effectiveness of the project and Its impact on the stated problem. 9. Provide all available current information For each of the effectiveness measures listed above. (If a continuation application, provide information for the fast two years, Including all Information sub- m i Sled to CJO on progress reports.) 10, What are the project's goals foc each effectiveness measure, by Mend of the grant year? (If a continuallon application, provide the baseNe data for the first year grant. Include both output and outcome measures. Example: • Cutput Measures: Counsel 100 juveniles; Outcome Measures: Reduce truancy among the target group by B, After completing the above narrative, on a separate page from the rest of the narrative and In 500 words or less, s ummarize the proposed project. Briefly address the following: Goals: What is the overallfocus or mission of the project? Target population: Describe the target population (tf+o-ts who will be served by this project). How many people will be served during the grant year? How the program works; Describe the activities proposed forthis project? EvaluationDesfgm Describe generally, how the effectiveness of this project W11 be determined. I I I r f, 12 i CJ04 Issued: 1114000111r, I Ott r C" c~ SUMMARY The mission of this application is to develop a comprehensive automated vice r t notification system in Denton County. Six of the major police agencies and the Criminal District Attorney's Office will enter into a contract with a vendor to provide timely and accurate information to victims and concerned citizens regarding offender status. This information includes custody and prosecution status. Victims can be apprised of information through two means. A twenty-four hour hotline will provide continuous access to Inmate custody status or prosecution schedules. Victims or concerned citizens can register with the system to generate immediate contacts when an inmate's status changes or when a court date is set or changed. The ayslerit can be programmed to Inform victims of services available to them in the community. It can also be programmed to generate correspondence about any pertinent information regarding a case or regarding victims' rights. Of the over 12, 800 arrests made by the participating agencies, approximately 2,700 were for violent offenses. The program will serve at least this number, but will not be limited to victims alone. The service will be available to any citizen In Denton County, which currently has a population of 352,000. The automated victim notification system has a tracking system which will record every call made to the center and every call or letter generated by the center. These contacts can be broken down into unlimited variables, such type of offense, Information generated or requested, or investigating agency. Effectiveness of the program will be determined by these factors. At the commencemtat of the project, the vendor will assist in an extensive public relations campaign to inform the citizens of Denton County of the program. The citizens of Denton County have a right to feel safe from violence. Certainly, victims of violent crime have a right to be informed about the location of their offender in order to protect themselves from further victimization. They also have a right to be informed about the criminal proceedings at the prosecution level, The current system in Denton County is simply not equipped to provide this vital Information. An automated 1 victim notification system would ensure the safety and emotional well-being of victims and the community at large. i o f.\ f, I i CJD -4-a 13 c C PROJECT NARRATIVE ' r. 1. What is the s=;fity ptoblein to be addmssed by this application This application addresses the problem orvictim notification in the criminal justice system. There Is no system currently In ple;e that ensures that victims of violent offenses are aware of an offender's arrest or release from jail. The only reliable means available to a victim or a victim's family of staying informed about the custody status or & perpetrator Is a daily phone tali to the facility. The burden of ensuring victim safety, therefore, fails upon the victim. Barriers exist as well for the victim once the case Is submitted for prosecution. There is also no system in place to ensure that victims are notified of court settings, continuances, and o incomes of cases.. Therefore, deadlines may pm, decisions may be made, and outcomes may W determined tr'ueknownst to the victim. Victims or victims' families must again rely upon their own persistence to keep abreast of what is happening with their eau. 2. Explain the nature and extent of the problem using verifiable statistics relevant to the proposed t&gL tea. In 1996, the six law enforcement agencies In Denton County with jail facilities booked approximately 22,800 individuals into their facilities. Notification of victims of inmate releases and transfers must be done manually by available jail staff Safety Issues often force victims to change residence following a violent crime. Due to personnel restraints and the inability to locate victims, law enforcement agencies are frequently unsuccessful in attempts to notify victims. They are not equipped to inform victims of other violent offenses, nor we they equipped to inform victims of Inmate transfers to another facility. There b noway that informatiun regarding a victim's location can be readily shared with other police agencies or the District Attorney's Office. The total number of violent offenses submitted for prosecution to the Denton County District Attorney's Office in 1996 was over I,S00. There are twenty prosecutors in the District Attorney's Office who deal with violent oRenses. The Victim Assistance Program Is staffed by three people. Shear numbers prevent victim assistance personnel and prosecutors Pont being able t; notify all victims of all court settings and continuances. Notification must be done by phone or correspondence. The Prosecutor faces the some difficulty as law enforcement in locating victims. 3. What resources r currently being used in die applicant's geographic area to address this problem and how do these resources work togs All Law enforcement agenctos equipped wilhjail facilities are making a reasonable attempt to notify family violence victims upon the release of an offender. This notification Is being done by phone or by dispatch of an officer to the last know residence of the victim. They me not always successful. These agencies are not able to notify victims of other violent offenses. Each of these ogeneies have their own automated record keeping systems, non of which interface with the other agencies. None of the current automated systems record notification attempts or transfers to other facilities. Although the Denton County District Attorney's Office Is linked to the county and district court computer syrtcros, information regarding settings Is Input to the system by court personnel. Settings of specific cases must be looked up on the system individually by District Attorney personnel. Court dockets are distributed by the court administralors approximately three weeks in advance ofsettings. These dockets list approximately 40 cases set fora given week. The order of priority of cases changes on an ongoing basis due to continuances filed and disposition of cases through various means, Because of the unreliability of Information and the ongoing revisions to dockets it Is difficult for prosecutors to notify victims in s timely and accurate manner. Given the number of pending violent offenses, it Is also virtually impossible to notify every victim orevery occurrence in a case. 4. identi fy the tan in available resources or services that makes this application necevaiv. No reliable and consistent method of victim notification Is currently in place in Donlon County. All r agencies in Denton County that deal with victims have manual procedures In place which make an attempt to keep b victims safe and inforrned. However, they are limited by manpower shortages and technical restraints. Agenclcs are not linked to allow the sharing of information which could be crucial to the safely or emotional well-being of victims of violent crimes. 14 CJD-4-b ` i t" I l i 5. lf-fpnded_how would the roc d ward jps m¢ p pg~_ptgJsct work with the community and with other agencies toward p~ the probltta stated above2 If funded, this project would Iink the District Attorney's Office and six law enforcement agencies In an automated program to keep victims Informed of inmate releases, Inmate transfers and ease status tithe prosecution level. All community agencies serving victims will not only have access to Information on the system, but will supply pertinent information regarding services and referral which will be included in the system and made available to victims. All other law enforcement agencies and community members will be able to access to information on the system. Upon implementation of the program, an extensive campaign to inform the community will take place. 6. Khat are ►bg tpecifx actlvttlea nrneesed that will ad + ea h omhlem sled In A -I.? Please Include information on target area. pgpulstion and number af2cgpfe served. The Denton County District Attorney's Office, the Denton County Sheriffs Department, and police departments from the city of Carrollton, the City of The Colony, the City of Lewisville, the City of Flower Mound, and the City of Denton, will enter Into a contract with a vendor to provide fully automated victim notification services. The system will Immediately alert victims upon a change in an Inmate's custody status or court schedule. The service will link police and prosecutors to victims, providing a quick, accurate and direct means of communication. it win allow victims the opportunity to take precautionary measures to ensure their safety and to make arrangements for court attendance. The system will be tailored Io meet the specific needs of our contra until. A twenty-four hour hotline will provide continuous access to information about inmates custody status and location, release eligibility, sentence expiration, and upcoming court events. Victims can register with the system to generate Immediate contacts when an inmate's status changes or whin a court date Is set or changed. Cells will be made continually at regular intervals until the registered person is notif ed or an expiration period occurs. The system can be programmed to Inform victims of services available to them In the community. Scripts will be designed that will define terms that are not typically understandable to citizens. The system will be programmed to generate correspondence about any of the above listed Issues, as well as reminder letters regarding Victim Impact Statements, Crime Victims' Compensation application, or restitution Information. Dentm County currently has a population of 332,00. As stated above, the Denton County District Attomey'a Office had over 1,500 violent offenses pending in 1996. Approximately 22,800 people were booked Into jails in Denton County In 1996. Certainly victims related to these figures would be served by such a program. However, family members and friends of victims can utilized the system as well. It Is conceivable that an entire neighborhood or community In which a crime occurred maybe concerned about the custody status or court schedule oft violent offender, Access to the service will not be limited to victims alone. Therefore, it is difncuit to determine the actual number orcitizens in Denton this program will serve. 7. Explain how the proposed prol"t will address the problem stated in a}CZtIOaA 1. The vendor will interface with the computer systems of all participating agencies in order to retrieve necessary information to provide the services. A centralized computer system and call center will constantly monitor rill pertinent offender activity in each community. Personnel in all agencies will be trained regarding Input { Into the system and provided with printed literature to provide to victims, Law enforcement will have ~Sds literature available at the crime scene. The services listed above will be provided. A public relations campaign will be launched to Inform the county of the service. I I r i ~ I A, - iS CJD-4-t: r it it 1 8. List the me nuns that he pro;&t will unto determine h effectiveness ofthe protect and its Impact on the stated problem- ~ Statistics will be compiled In order to evaluate the successfulness and effectiveness of the victim notification program. Table I renecls the number of alb to the call center broken down by type of orfemse and agency. Table Il reflects the number of calls generated by the all center broken down by type of offense and agency, Table reflect the number of letters generated to victims broken down by agency. Table 1. Vieleal Family Viol Child Abuse Property Victim Rights Orfenses Offenses Orrense$ Ofrenses faro Total Call DCSO CPD LPD DPD TCPD FbWD Table 11. Violent Family Viol Child Abase Property victim Rights Offenses Offenses Offenses Offenses lefo Total Catis DCSO CPD LPD DPD TCPD FMPD I , Table IIf. D. A. D.C.S.O. C.P.D GP.D. D.P.D T.C.P.D. F.M.P.D. Tola t Violent Family Vloieace Child Abuse _ rroperty i 19a Rlghis l n ro. I 4, 16 CJD-4-d C U 9. Provide all evaifn!,le current information for each of the e&d4voamt MCM11res listed above. Documentation of victim contacts by all agencies to Denton Count Is done In the Individual records of Inmates. There is no method in place of tracking communication with victims. There Is also no menu by which inmate releases are tabulated. Therefore, statistics regarding victim contacts, whether succeu161 or unsuccessful, are not available, Of the agencies participating in this application, only cot (Carrollton Police Department) was able to calculate the number of tails made to victims in 1996. They reported that five caiL- -ere made to victims concerning Inmate release. 10. What are the d.Qject,a goals for each effectlveneJymee aire- by the end of ct a grant year? 1. GOAL: The call center will receive 1,000 calls Gom victims, victims' families, and concerned citizens regarding Inmate custody status and court s6eduies, 11. GOAL: The call center will generate 1,000 calls to victims and registered Individuals regarding Inmate release, Inmate transfer, and court schedules. fit. GOAL: The call center will generate 500 letters to victims and registered individuals regarding court schedules. IV. COAL: The call center will generate 250 letters to victims regarding victims' rights, Victim Impact Statements, Crime Victims' Compensation, and restitution. In our capacity as the chief law enforcement agency in Denton County, we are committed to a policy of multi-cultural awareness and strive to address the needs of juveniles, their families, and their victims with sensitivity to the diverse cultures they represent. As a matter or personnel policy Denton county Is an Equal Opportunity employer and we are committed to equality In i,a A our hiring practices and as such this grant Is subject to all laws and policies goveming Denton County. s 1 f A. r CJD-4-4 17 6 ~ c- c~ ..rruw.rtwrvrunvn..rvl rutvvuvv OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION BUDGETSUMMARY L a (1) (2) (3) (4) n h BUDGET CATEGORIES a CJ0 FuNos CASH MATCH IN N as MATCH ~ TOTAL 1. A. Personret (Salaries) $ 125.00 S 125.00 t. A. Personnel (Fringe Benefits) , ;P s ~ , 3. B. Contractual 46,98.00 15,663.00 62,651.00 4. C. Travel and Tra ring _ - 51 0. Equipment 22,375.00 22,375.00 44,750.00 6. E. RenovattonlReir fit 7. F. Supplies and t7! ect operating Expen-es e. Total Dn irect Charges $ 6;,363.00 S 38, 038.00 $ 125.00 (Svrn or I. S 107;526.00 9. G. Indirect Costs 1,387.00 1,387.00 10, Totals $ 70,750.0 38,038.001$ 125.00 $ 108,913,0 (swnaan , r i P t Yx e, 'p, r ro I~•y~ 11 Program income , # ' +P r - ,rj S Rotel morn earn, piled allow) CASH MATCH' PROGRAMINCOME Enter sepal-Illy uch source of marching lunds ondthe amounts, Total must agree with Llne it, Celumn ' above, To'st must a ree with Line 10, Column 2 above. Source Amount Source Amount - Denton County 38,038.00 - r . APPRInt must di ose the Sauna or cash matcn an7, I have lead and agree to the accuracy of pages CJOd Mro D- I2 of this appikatlon and haw lnitlated each page. James Wells, Denton County Aud[t r Typed Name and Signature of Financial Officer as slgnated on ago CJD-2. CJD-11 Issued: September. 1997 C Hr'r'LI1:H I iui4 rum UmAivl rui4urtvu OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION ' ' SCHEDULEA (Referlopage 25of the 1999P1an,) " PERSONNEL t, DIRECT SALARIES (t) (2) (3) (4) % of fn•kfnd Title or Position' Time' CJD Funds Cash Match Match TOTAL' (vamnssut (A) Volunteers $ E $ 125,00 $125.00 (B) (C) (D) (E) (F) (G) (H) (1) Volunteers TOTAL DIRECT SALARIES $ S $ 125.00 $ 125.00 2. FRINGE BENEFITS % or Ir ind $ Rate CJD Funds Cash Match Match TOTAL FICA & Medicare @ $ $ $ Retirement @ Insurance (Life & Health) @ Workers'Lompens atlon @ Unemployment Insurance' CAD Other (Explain) TOTAL FRINGE BENEFITS f J $ 125.00 5125.00 ITOTAL PERSONNEL BUDGET Is S Is S V All applicants must submit a staff organizatlorai chart for their prcjecl that shows both grant-paid and non grant paid personnel. If a staff member is paid partially from CJr) funds, then attach a note explaining from what sources the remainder of lrle salary is paid r include only ore position per lire. Atlach a description of each position that lists the name of the employing agency, the - duties or responsibilities, and the required qualifications (degree, license, Wj ) for each position. 1 ' Express as a percent of Iota! time. Must beat least 25%.'(40 hours per week equals 100%) ' Should reflect employee's gross salary attributable to the project. if applying for continuation funeing,)ustify an talary increase over the previous year. to ent insurance is ealculaled on the first s9Ar0 of each salary. Fkna a Officer Initials CJp,4 issued: September, 107 19 r ENTON COUNTY CRIMINAL DISTRICT ATTORNEY ORGANIZATIONAL CHART FAMILY F AW DIVISIO Lee Ann [beading I' i rst Asslsta nt n llbby Parmer c. Chei Family ° c law Dirlsion m nt NEW HIRE t'r99 Pal Gerry NEW HIRE Fam1y Valence Cruel Feb ry P r'secubr Atlomey Prosecutor Serious S Hab'Nal Fam4 Valence ohnders TKOI Susan Calvert 9 s Sclwhr Prosecutor June rk lec ve Fa raTy ~roknce Prosewlor ices NEW HIRE PR larr CkrN NsGr llry~'utwnM4rryllnnrlynGwnluirir,rninliiri,unr SerbusBHabi6r~i I r JWanie odefldefa gin c~ i ENTON COUNTY CRIMINAL DISTRICT ATTORNEY I. ORGANIZATIONAL CHART l.uu Awl 1)l•undln~ 1' II'wt AwwLtuut i 1<n tL loan 1Vnl.lr Uua.ld 1'huwy c1.I..r Af.l•.•nnln ul.l.l.. r. Iw.rl.! V I'rn1tN 1'11 ntta l'11ny i 9 YstmJ. J.na.n pim.w Y.rm NRW I Illl l: A r~IralN. ANenwY AI'I"'lxlx An,rr'w/ AI'V~.nai.. All.•r +Y " I'mia. 6lo(lu rrnla4 C'w noun Iliv nru-Worl.ry 4 UI.1 L1 Nni n.. CMinr C~Wll 1)W Hlo l• 4 1•r..ww.Ilun Uull !t . ~ !'row...• a a'r 1I 1.4 nI 1M.4Yrr FII `r•. £w. (f • t.lyd A ••y 1'. xl.q wl F 1 1 IM.4n. u~yunr. n.u4w.] 1 IMMILY LAW l'NLONY 9'111 A/. FM INII rM D!V[e1bN Ir.i.'!}. I'.~IL.n Iinluil. 7',.1low Vit I 11, 1) 1LANtl It Ilruuw Mul~a rlbly 9'1tALU1VI N I.IIV Nuruuqu. 1'Irl..u afar Ilel l 1. 1'ullna D., Id Iluhnn. Jo. 1)rldlr.. I U L.e.nily l'rn.uc.rloV Counr.l W Uw 61..r1K f 1 1 .Ir..o tiro Lu... H il.nry V Intlo, Awnl stun VO CLIu( t"w W k. Ulvl.lun CoorJ 6u.lnr f Ilurl. 1..~r x. )'14p• 11xn.IWwrr a~ w.i.~r w~o.~i~, ~'~'~,.'1ff~A•.~!Nfil4'ki `rte I~ xl. nl...ru.y IIV. ~n'r'Jy l u.r l M.Y 1•a w.. xial :IrJnn..l f i fi 3 t ~,NTON COUNTY CRIMINAL DISTRICT ATTORNEY ORGANIZATIONAL CHART ~yyy;u, n wrt+trr nlcrutlN~ rt:r.., lyvvt. 1 I.n x Il roxiln WIS.e W" "14'.1... VIA" All o"Il l !IYrV 11Ar6" Yr«r N~L16w. J Jp C.rYIw W I YYA A.F,FUlnl.lll 1~ Ir/ AIIYrMY V. W I b n { r,Mrl.rY I.r is ~ N + Xnr RNJ l.rrl W WI 11YAAlwrrl. r.w M t1Y1A6FM4rerrr IWItirY••'wil W.Aw 4rN Lly. wl1r..YIrr I..YPrr1 CM Y..~'i ~r•.rr N.\_. Ar~ I I. iYti► MI. wrl YYMI..~Y IIJ Md.F Aiw l.IX IY?r JAIIw,J~r.rw C"AINI V.wr Ni.x 9fn'M1'YIF ~ I C...I F.NY.Yyr AY,An• IYl I.a. Yrry Www~y . Y..JI X.~ Iy1.Ir.. 11rIA AIIMMAluW1 1 j'•w~ \ I aim r .II alnB .r rn r_I Mn, VIN YM1.11AY. rwr..u4x Ni~y.Mi {.YY Y. IYY Ir Ww WI IrY rrl Y YJ.\. Iw.• I~IwN Y,~r,..A Ynl l.nY YINIw~ µnwl 14 M. ~r Ny J ~~w~ ihnnb fm 'IJrf \ . I Ilr i w e rihl NTON COUNTY CRIMIN.IL DISTRICT ATTORNEY ORGANIZATIONAL CHART FELONY TRIAL IIVISLU I Let Ann Breadin FirstAssistanl cn, Hea$er Raltan Chief Felony Trial a Cwbion LW Dater Roger Junes Earl Do" John HJWLns Paul JoWoa Chid Felony Chic{ Felony Chief Felony Chid Feony Chief Felony Praeecutcr Pronecula Pr%eeutar Prosemlar Praeat<r 16th JDC I Seth JCC 21 ith JDC 362nd JDC 364th JDC Carr PL-1 Jinmry Aneelin Rick Mel Mike Moon Jamie Beck 2nd Chair 2nd Chair 2nd Chair 2nd Chair 2nd ck ! Felony Felony Felony Felony Felon praecutar Prore ulor , , Prussvta Praealat Pram 4 Kde, InnLomJmJwamlmnlirAhe0ir" 1 ENTON COUNTY CRIMINAL DISTRICT ATTORNEY ORGANIZATIONAL CHART nltyDtn11:,1NUx ^.It1;lt, 1)3YIS~ Leo Ann Breading b'i rrat Assi~Lu1L I n II¢Wi MsYOn G chic, st not rn Trls1 Divislon I p A ` Crucio kodriquv% Muryio llirnnluk dunlliu Clevubind NEW IIIIt6 Duuy Wild of 2ndChuirMIA Chiofblirdnnt,~,nurr (!hildMi~Junwnnar 2nd ChairMivd. Chialhllsdumoanor j I'runxulur I'roomulur I'ruvuculor Pru'uucutor Prosecutor Co. CIO I {!u. I!rinl. l!I Y I Cu. Grim, ('l R'! I'ndinta Ct Cn. Cruo. Cl R3 Dub III 11"Jr r C ~t h + Tim Powers John Fetdl god Chuit Miv 1 2nd Chuil AI sd godCho!r Misd Provautor Prooucuwr Profsruloe Juuaihun Iluiiuy NP;W IIII(h: Joo Dorwoll 2nd Clouir hliYll 2uJ (!hnlr blivd and chair Misd Pn,erculor I'momulor Proveculur Ndr iPVWIINIaYM1YIW YItl FII r111116'Y1V~11NVY DIViYira. J\ i 1 i t. i t i Flit &,NTON COUNTY CRIMINAL DISTRICT ATTORNEY ORGANIZATIONAL CHART lrlr 11, 0111d 1K l%" NA Bl'PM1:N'1' 1NY1CN'1V 11 A'i'1 V11-my IM ILIN I)IiNNIE7 (-C <ailldl'' INV1:4'I'IC.iA'1'<)tt V"t Mnnu11 Nu4 atr4•'•r J It Wllllnl1tt~u~n AJru1H, Awwt Ad111~L ' wt Ar•t•taht Ghlaf 1141 tlb11up I144 t'1.wk Invc•tl utbr 4 Mnrko Vwld~~rnw Ifnn lit ~r LYp1lp Orlnn brooks RODE VPnCe 1^u tuny MS►11•meYnor 114/ 41114"'14 C." J1m114r Ilut t•h a.•1~ t!u4 rJ leulur e Invlr•t.lyll for Irive•tlyator j ~ t M, '1111% VAIlllpe darn Mooney trelony tvlladameanor t n Vu•Ll if 6 for Inve•eltator' 'r Livia Wright 'Mlehaol Teultt, tretbrty Mtadenieanor III VUw0 au LOr Investigator 13ruce V"ylor Andeew Dahl ralony M1•dem&&nor Live►tltator triv•►tla'ator Lln. A Shaw Jerrald mof so Felony M/4E6nitlanor Ihvs•tlgatof' Investigator reank Mllle John Majel Child AbuR •suvenisuoant Pramacutlon UoR Inva►tldater IIIVti•LI 141 4- C4LnI tlandlfur N.I l a I t.la•N. .Mwn lfe redly Violence M+sVr••n u fn vnw LlKUlur J\ t AH'LWA I IW rUK URAN I WNUINU OFFICE OF THE GOVERNOR. CRIMINAL JUSTICE DIVISION ' SCHEDULE B (Refer tcpepe26oftheIMP1an,) PROFESSIONALANDCONTRACTUAL SE?/jCES 251 (1) (2) (3) (4) In-kind DESCRIPTION OF SERNCE CJD Funds Cash Match Match TOTAL (A) Bagc'Support $ $ $ S 8-r e~ a` ctee :e (B) - - (C) (D)Denton County DA & SO 24,488.00 8,163.00 32.651.00 (E)Carrollton P.D. 4,500.00 1,500.00 6,000.00 (F)ILevisville P.D. 4,500.00 1,500.00 6,000.00 (G)Denton P.D. 4,500.00 1,500.00 6,000.00 (H)The Colony P.D. 4,500.00 1,500.00 6,000.00 (1) Flower Mound P.D. 4,500.00 1,500.00 6,000.00 (J1 (K) (L) _ To rAL PROFESSIONAL AND CONTRACTUAL SERVICES 1646,988.0 =15,663.0 = 1$62o6s1.00 REQUIRED BUDGET NARRATIVE; Briefly describe and justify any anticipated contractual arrangement and work products expected, Describe basis for arriving at the cost of each Ilne Item. Professional services (such as consultants, trainers, counselors, etc.) should be described by type of service, number of hours, rate per hour, and ravel costs, if any. Use additional pages as needed. Denton County and the Cities of,Denton, Carrollton, Levis',ille, The Colony, and Flower Mound would like to enter into a contract with the VINE Company.. The VINE System would provide victims of crime information and notification about their perpetrator. Thd contract would also provide for the service of the system, training 'of the users, assistance in provatiog the system to the citizens of Denton County, and the maintenance of etstis tical records. A document entitled Sole Source Justification for Non-Co,i- petitive Procurement is attached to'this application. The costs for the services were derived from a proposal deveiopeJ by the VINE Company and presented to the Criminal District Attorney's Office. I A I aid IOffcerlnitials cJD•1 Ii1urQ teplem"e"I"I 26 I Sole Source Justification For Non•Cosnpetilive Procurement Denton County and the Cities of Denton, Carrollton, Le visville, The Colony, and Flower Mound would like to enter into a contract with the VINE Company. The VINE System would provide victims of crime information and notification about their perpetrator. It is an interactive system. It would notify victims when the perpetrator is released from custody. Victims of crime register with the system and then call into the system to t'reivr, basic information about a defendant's custody status. Once a victim is registered, VINE will follow the inmate's status and automatically begin making notification attempts to the victim, until a successlul notification is recorded. The system can also provide written notification. The contract would also provide for the service of the system, training of the users, assistance in promoting the system to the citizens of Denton County, and the maintenance of statistical records. I We have attached a letter from VINE discussing the development of their program and pointing out the uniqueness of the program. Clearly they are the experts in this field and at the present time no other providers appear to be in the position to provide this service. As the grant proposals are due to the North Central Council of Governments Office on December 12, 1997. We must have an agreement among the various agencies and approval of the various agencies governing bodies before making the application, There Is no time to search for other equally qualified options and have the grant proposal ready. i Failure to meet the December 12, 1997, deadline would delay the implementation of the system for an additional year. Waiting on another vendor to become able to provide the same level of service could take yrars and could cost Denton County citizens their lives. i 27 CJD-7-a } n Clearly this is a unique and very beneficial program. Entering into a contract with the VINE Company to begin victim notification services is in the best interest of Denton County. c . M14 C y Judge of Denton o ty i i E { ire 18 CJD-7.5 140V 12'97 W49 FR THE VINE COWFIV M2 7.51 M~j TO 19dfY.i6 75" P.02 QRWINE kivrem vain NOt casr stt ,Ai Novetnbet 12,107 To! Whom it may content 1 Re: Sole Source Justifiadon for Automated Victim No go don 1 This letter is to substantiate the position that Iataictive Systems, LLC. also known as The VINE Company, is a sole source prosida for as tutomsted victim noaation tavk& 'i'bis companj etcatod dsc first ever aatomamd vtedm notifeation serrate in December of 1994 nsd has pateau pending on most of the key features found In this type of program. Out US Patent number is 08/772,154 and this patent covers most of the features used to aktt victims, confirm using FIN '.odd Snd tcc0:&x notli?:aeon teaults. cuiiauly this progaam, rtf=cd to as Vwne, has bete impkmcatM In ova NO co=mics, V states atA 6 sate Depuws mt of CoQecdons. The VWe program includes the following services: s cents"sets tali center, live operator asststsnce, tslcotastt and ootgosng calls kom the call cent" to victims nodfying of Inmate status and court noti6eadons, 24 hour super isloa of load hardware and softwase, and promotional asalsunce including WAA1%media pcoasodons, comprehensive 1=114 ring pLrs. These service4 rte nrslli a to the. VINE program. i VINE' Is the first progmM of its Idnd in the nation and is cominuing to be tecogaued as the leading solution for wtotmlted 00tifi0600 ptogtuns !a the Wdod. Tith a total focus on automated victim n0i&A on, Intetattive. Systems, LLC is committed to farther the w4nology and service offered thv"o the VINE cats center, and passing this effort oa to out cwtomers u'lmproved efficleray and the loweae coat seeviee of Its kind Ia the raulsetp6ce. 1lsted blow are lust a fete of the sgrndes that have eleetM to procure the VW service. Only those 11ndahasd actually bid the service and cl~nt h>• > een ti±s ARIZONA Anion Vepartmentof Corrwoons Pima Counts - Tucson Madcopa County - Phoeal:t Tucroa P&:e Departmient r Tsuson juvealle)ustice r CALIFORNIA (hkland l; fottaia San lose CaIifosstda San Francisco California 29 C: D-7-c 104 12'9T 14 :,0 FR THE VIDE COHPFYrf zo2 :6t S9Y TO 1940^.,653MG P.03 i ~ COLORADO Dcz tr Colurad FTORIAA Duval County Sheriff's Depurmem •)seksonville Hr7lsbor04h County ShtdWj Departina t • Tamps t adds,gadbeniectdvetps'ry~ntpeo •iment Cower County Sheriff's Depi=ent GEORGIA City of Adana Dekalb County Gwinnett County Clark County Gcargb Depaamert of Coaetdoru KEN11JCKY KY Dept. of CoaecdOns • Strteaide contra for prisons and 120 KY Coundes MICHIGAN Dcerult i+ lJJ6u, Lansing Michlgan Nm7go County Mki4a MISSOURI Htfifia naeme=e o°Corcac~as NEW JERSEY' Passaic County New troy New '"ta - Bid plamela Preiea Monmouth County rLer c Ild NEW YORK New Yorl City DepuvaeatofCorrections NORTH CAROLINA lieckkaburg County NC - Chuiotte Wdson Comfy SOITfH CAROLINA t ! rr; ~ Chukstoo SC T EVAS Fr. Woetlt Tau San llrf r4n;o Terw.e 30 CJD-7-d J t I HOV 12'91 14, i0 FR THE VIIE C3"?e .M 561 IM TO MW A55090 P.04 v11tGINLS Chettpea4e County ~`;1SCOI~I9TN %viroruta btpurm&x of Coaeedons ith the exteption of the four underlined recounts, sit otbet proem hive been warded uithont biAdirg. Ar rhie rims avn rrr rnnAAtnt tt,u nn nrF.er cstimjrany Tee hnpltmtntut rn vutocuted viedm a066eadoa tyttem of slit Wed. Obyloudy comptniet ern offet to dtrelay r oew sjvwn in the fugue howevu duy would li6ly in8iegc open some *root kcy psteat pending fettorts to order to "eye s drim ptogrim best tlegims, Tnurutiva Systans, I IC MxhW Usv11 Chief Elecutive Officer 3 c i )1 TOTAL PAO.W4 se r t- r ~Victim Information & Notification Everyday bit, r. 1~ Automated Victims Notification System for Denton County, Texas (Revised November 15, 1997) Prepared by: Interactive Systems Inc., LLC 332 West Broadway, Suite 1300 Louisville, KY 40202-2130 John A. Mahoney, Account Executive 32 caa-7-t t I~ Denton County, Texas - VINE Program Proposal I COMPANY BACKGROUND Interactive Systems ("The VINE Company") was incorporated in 1993 with its headquarters located in Louisville, Kentucky. The company was formed to develop and provide automated Victim Notification services. These services provide victims of crime information and notification about their attacker. Interactive Systevt's vision is: To continue our growth as the leading provider of automated victim norifieario,t cervices to the criminal justice community. Our primary product is called VINE' - which stands for Victim Information and Notification Everyday, It was first developed for the Corrections Department in Louisville, Kentucky. From this breakthrough In technology, Interactive Systems pioneered a new tpproach to notify victims of violent crimes when their attarkers are released from custody. Today the VINE program is in 24 states covering more than 300 communities, It has proven to be a positive outreach to all types of crime victims. SERVICE OVERVIEW This proposal explains how Interactive Systems (the VINE Company) will provide an Automated Victim Notification Service for Denton County through its national call center located in Louisville, Kentucky. The VINE program will be integrated into the customer's computer system, The customer's staff will continue to use the existing software and procedures for processing inmate and court case information. Below is a brief description of the VINE service. VINF Service Description VINE is a service that provides incoming cell services for crime victims within a specific county. Victims or crime will all this mimber to receive basic information about a defendant held in custody. If m,:!,:cred, VINE will monitor the inmate's status and automatically begin making notification attempts to the victim, until a successful notification is recntded. The customer will be given the VINE workstation for Windows software. This software allows the customer to register certain types of victims for written notification letters. The VINE workstation software will also provide a-edit reports on all notification calls that the system processes. Every single contact to a victim s recorded to provide assurance of the systems performance. The VINE Company provides these services by linking the customers computer into the automated VINE call center in Louisville. In addition to providing the automated r services and support, VINE prepares and >.~slsts the customer with a complete e , training, promotion, and public relations campaign designed to ensure that the / program effectively reaches crime victims within the community. A9Hbr WOCOntdnldlntNer"0131letM 33 11116/97 P#061097034 1 eonndenltel ind pepileliry rWq d Idern tare Splems, LLC CJD-7-9 s i' 1 Q0 Denton County, Taxis • VINE Program Proposal DETAILED $ERVICE DTSCRIPTION Once this project Is contracted by executing the VINES etvice Agreement (See Enclosure, Titled - Service Agreement), Interactive Systems will assli;n a project team to assist in the development and introduction of the VINE'" service. This team will consist of the following members; Account Manager To act as the primary account contact for any issues relating to the contract or service proposal Project Engineer To coordinate and manage the technical implementation of the service Promotion Specialist To assist with the development of promotional materials such as the VINE brochure, victim ID Cards, Television and Radio Public Service Announcements (PSA's). This person will also coordinate training programs, media coverage, and press announcements. At the point the contract is executed, a customer representative must be named in the contract as the point of contact or customer's project manager. The Interactive Systems team will work with the customer'< project manager to Introduce the services described In this proposal. The Project Engineer will coordinate an initial design meeting with 0!e customer's Internal project manager. This meeting will result in a script design for incoming and outgoing calls, as well as a project implementation schedule showing the resonsibilitics of the Customer and Interactive Systems. Within 30 days of executing the service agreement, a design specification document will be produced which will provide all of the technical details for the system Interface described below, Interactive Systems will establish a VINE'" telephone number dedicated for the Customer's use, Concurrently, Interactive Systems provides and Installs the necessaty Interface hardware that collects the inmate data from the jail's mainframe computer system. The Customer will be required to assist In the development of the software Interface between the criminal justice information system and the VINE` Call Center. There are many methods of creating this interface. Interactive 5ysterns will develop the necessary interface software to collect this information from a transaction file, created by the customer, and transmit It back to the VINE' Cali Center. The cost of creating the transaction file that will be harvested by the VINE ie;crface will be the responsibility of the customer. I AIIntormNlontonldntdIn rhtspr"gill ltd.t 34 11/107 P0061097034 tonrdonlltl and praprlttaryp *soy of Mrardvf prtltmt, LLO - r 1 cio-7-h r I i \Q/ Den!on County, Tezaa • VINE Program Proposal , The Infonnation typically required for this project Interface is shown below; I INMATE DATA I I BULIMVIN Inmate Key Booking/Inmale ID YES Inmate Name First, Last, Middle YES _ Date of Binh if known YES Case Number Sometimes ealleJ Docket 0 NO Arrest Number ~Gencraied at the scene NO Social Security Number YES Race YES Location Code Current physical location NO Custody Code Type of Sratus (i.e Supervised, YES Unsupervised, Released, Transferred) Sentence expiration If Sentencid YES Reason for Release If a release/tronsfer hm occurred NO Ball Amount Total amount of Bail NO CHARGE DATA Inmate Key Bookinlt/Inmate ID YES C11ar to Code NumcrldCode YES Chm TyDe Felon /Misdemeanor YES Number of Counts YES VICTIM DATA (It vlcllms are registered by the customer) Victim Number Generated ni point of entry YES Victim Name Firs Lac Middle YES Mailing Address If known NO Telephone Number for notification calls YES PIN Code for acknowledgin calls YES Inmate Key Key field to tic victim L an YES inmate COURT DATA Sze Number Sometimes called Docket 0 YES Neat Event Date Neal court oppeatance YES Event Type ~t ode indicating type of YES ✓lJ artxarance Inmate Ks li possible to link with inmate NO An Informstlon contatnsd In Nb proposal Is the 33 11/16/97 107061097011 coniidtnllel and pr oprbGry propto y at MeruM lysieme, UO CJD-7-i r \Q/ Denton County, Texas a VINE Program Proposal 'this proposal assumes that the customer's technical staff will provide programming and testing assistance during the cosign and development of the interface. One sample method for crotine the VINE Interface Is described below, This Interface may be accomplished by attaching a PC on the customer's network communicating with TCP1P protocol and defining the appropriate transaction files that will be transferred (via FTP). Inmate custody and victim riles will be transferred every 10 minutes, court Information will be transferred once per day. The VINE Interface PC will contain software to transfer these files, process the information and [hen transmit the Information to the VINE call center by calling out on a standard analog line. Sometimes the customers can gererate standard reports to disk riles which contain the Information on the riles shown above. These riles can be picked up by the VINE PC and used for the VINE program. This approach may require little or no changes on the customers computer system. The Interface hardware that I+ placed at the customer's site will be owned by the customer. This equipment will be maintained by Interactive Systems as a part of the monthly service foe for the duration of this contract, Interactive Systems will be responsible for the telephone lines that (1) callers dial hro, (2) notircation calls are placed on, and (3) data from the booking system is transferred on. The only tclcph yno lines provided by the customer are those used for VINE'" workstations as described in the next section Typical FioM VINE System Endrorr it uud to Inrnnnnllon Mahrpr Ai on a V X iisit Interface tr; 7elrphwie Crunt? all rnlexr/1Na Line rri arty rod ten I rotr ~ nutinntlan pncrar CelkcU Inmmr A re .y[' 2,1 ;ryG Cwn cull ~ "t1 ~ (reirnlton Ledillrllk i' Nboa (City) s 1 nn'a0?e 7MColmy VINN Call Center 4 V103me ore putomoliconr ~l tl nnunedImmediately during sit 'escape or othe rsign Inca nteven I U Al Inlorraetlon torts into In Nit praposet Is Ow 36 11/1"I P0061097034 conndentlnl end plaprlrtary property d IntericitH tyslarn I, LLC cat-~-~ c c Denton County, Texas - VINE Program Proposal w VINE'" Workstation Interactive Systems also provides n Windows software package called the VINE workstation, 'This software will run on a customer provided PC running Windows 3.11 or Windows 95. The software requires a modem and a customer supplied telephone line for accessing the VINE' Call Center, This software will allow the customer to perform the following types of functions; • Reglster victims rot telephone or written notification Print notification letters for victims who are pre-registered • Print reports about registered victims • Print notification audit reports for docurnentution • Call Trace by Phone Number • Call Trace by Inmate Number • Summary of Unconfirmed Calls • Summary of Successful calls • Notification Summary Report • Audit Report • Print VINE usage reports with statistics on number of calls, number of notifications, number of victims, number of inmates, and number of Inmate searches • Print tracking report for the manual release line Notification Letters The VINE$ service Is able to make notifications using a combination of telephone calls as well as written letters. Written notifications require tire-registered victims with addresses entered by the countvls a e. Notification calls are used for notification of release, transfer, arrest, or a change in security level, Calls are also used for notifying vlctims/witnesses of upcoming court events As well as other important dates. Written notification Is a backup to telephone notifications. Some victims may not have telephones, or may not be available by phone at the point of a notification event. Often phone numbers provided are disconnected or out of service at the moment of notification. ! Notification Letters are generated at the countylstate agency's site using the VINle Workstation for Windows software, This software connects daily with the call teeter and extracts all necessary letters generated since the last call. These letters are then printed on f the customer's letterhead at the customer's site. Letters may be generated as a backup In case telephone notification is not confirmed, or as a primary notification In place of telephone calls. This can be configured from project is project. Asfnt"AflonWARM InlnbpropOW11N 37 11!16191 N11D6109703/ e anrd m14t end proprNUry propr Ar o! Ma rNM lynl~mr, llC i CJD-7-k G' c~ Denton County, Texas • VINE Program Proposal 1 For those victims who the customer chooses to register, notification letters can be automatically generated with the VINE Workstation. The customer may choose to use letters. with one or the roilowln~ options for each tune of notiflCAt on tyc~ {Ch-n>ze fn tov atetut Arrest ^ rt dale Parole kadu. i • Letters as a Backup to calls • Letters will be generated for each victim registered by the customer only if the telephone notification Is not confirmed. • Letters in Addition to Calls • Letters will be generated for each victim registered by the customer In addition to notification calls made by the service Note that If a victim Is registered by the customer and no telephone number is specified, the notification letter will be generated regardless of which option Is chosen. Letter Notificatlon come standard with o:ie designed letter templates per type of notification event. Incoming Calls from the Public Anyone in the public will be able to call the VINE and lookup an inmate using one of six possible identification methods: I. Inmate Name (first & last) 2, Inmate Number 3. Case Number , 4, Social Security Number S. Incident Number 6. Arrest Number Only inmates currently In custody, or recently role used/!ransferred will be retained in the system. The customer will be able to specify a period of lime ranging from 1.90 days (Default at 24 hours) after which an inmate will no longer bt located in the service. An Inmate who has been transferred or released within this period of time will still be located and an appropriate status message will be played (1,e "This Inmate was In custody but has been recently tra,tsferred to_") Once the Inmate is located, the caller will be given the following Information about the Inmate. r t/r'1 r, • Custody Status of the Offender a SUPERVISED CUSTODY ra UNSUPERVISED CUSTODY ' =s TRANSFERED TO ANOTHER AGENCY a RELEASED FROM CUSTODY A1WwM&11oaw jtnrdIn1bpmmlatblho conadenadindpoplWity orlnt•rxnYnayOns,UC 38 11/ib/9T PA061097034 CJD-7-1 l~ t~ \Q/ Denton County, Texas • VINE Program Proposal • Locations of the Offender =o A location table will be defined by the customer showing all possible locations and an appropriate status message for each • Sentence Expiration bate (if available) • Up to 90 seconds of static text providing direction to other victim service agencies within the communities. • Next Upcoming Court Date • Type of court Event • Location and time or court Event • Bail. Amount (for Pre-sentenced Inmates) • Charges fending (up to 10 charge types per Inmate, 200 Charges overall) The caller will also be asked if they would like to register for notification. If they request notificatk;n, the registration telephone number and PIN code will be accepted from the caller, Script Cuslomlratlons During G'se incoming call, the customer will be allowed to Customize the scrlpt by modifying the follow ing sections of the script. • Initial greeting when the call Is first aiISwered • Search options presented (from the list shown below) a Inmate Number (Customer will choose what this is called) =e Case Number (Customer will choose what this is called) t* Arrest Number (Customer will choose what this is called) Social Security Number Inmate Name (first, last name, middle initial, date of birth, race) e Optional agency to refer the caller to when an inmate is not located (agency name and address) • Up to 90 seconds of static text providing general jail Information a i.e visitation Information, how to leave money for an Inmate • Up to 90 seconds of static Information that will be available to direct the victim to other victim services within the community • Initial message for outgoing notification call • Custody Status Table • Wit'h mcssages regarding where the offender Is being held • Unsupctvised Status Table • With messages rege ling the types of unsupervised custody • Transfer Status Table • With messages defining the agencies the offender was transferred to a Notification Table • With messages defining all possible notification messages ' • Release Status Table - With messages defining the reason for release • Court Event Table - With messages defining the types of court events AAInI01MA1104eonldnAk1thlepopoid111M 39 1VISM 11,006109107I canlidMp~l lnd propl;t~ry A,op~Ay a inw,10W Systems, lie r f. Denton County, Texas • VINE Program Proposal { e Court Location Table • With messages defining the court locations e Court Result Table - With messages defminf the a-trt event result e Charge Table - With messages defining the grouplnr, of charge codes Notification Calling Patterns The VINlie service provides two different notification calling patterns baked upon the type of notification, The "HIGH PRIORI'T'Y" calling pattern begins immediately after the event Is detected and continues at thirty minute intervals for twenty four hours. These notifications require the called party to enter it PIN code, provided during registration, to stop the notification calls. Calling Intervals are Increased to 2 hours in the event that a message Is left on an answering mr%cbine or a person hears the message and fails to provide the correct PIN code, The second calling pattern Is called "STANDARD", 'these calls will be restricted to 7;00am till 9:.0pm (customer's local time) end are made at two hour Intervals for forty eight hours. These notifications may be acknowledged by anyone who hears the entire message and selects to end the notifications by pressing 1, These messages will also be stopped If two messages are left on an answering machine. These types of notifications are not ended with a PIN code. This Is simply because these are information notices and do not represent art Immediate safety Issue. Calls will be made In the language the caller selects at registration. HIGH PRIORITY Notification pallerns are used when an Inmate Is being moved from the SUPERVISED status to UNSUPERVISED or RELEASED status. The only exception to this will be an advanced notification of release for end of sentence. U the advanced notice Is more than 24 hours in advance a STANDARD notification will be sent. All other notifications will be STANDARD The Cus Omer will be allowed to specify a system parameter which will delay all transfer notifications for a specific period of time (for security reasons), i Manual Release Line Each customer will have access to a special 800 number for the purpose or manually overriding certain VINE service functions. This line would be used if the booking system Is Ip \ t unavailable or some other service problem has occurred. The Manual Release line will allow the customer to; s Enter a security ID code to Identify the site s Enter a PIN to Identify the caller an InraMON WIAIMM W IF Oropeid Is ar 40 1I116M PH61097034 eanflden ld and proof lo ery 01 h xepMr d rnMeea» ardeme, ltC „w ..•..-YLYL7~M 1 . , 1 sumemmowAm V t. \Q/ Denton County, Texas • VINE Program Proposal A • Book in an Inmate who should be In custody • Release an inmate who is leaving custody • Issue an escape notice & recaputre • Cancel notification calls to a specific phone number • Block or un-block inmate information from the service %ccount Promotions Assistance The Account Promotion specialist assigned to this project will provide the following services under this agreement. Promotional Material Development Interactive Systems will create the following promotional materials used for long- term promotion of the VINE service. Victim Brochure (explaining the program, designed to be distributed by law enforcement and other victim service agencies) A pre-determined number of brochures and service promotion posters per year wits be provided annually under this agreement. Additional quantities can be purchased for a separately quoted fee. Introducing VINE to the Media and Public Interactive Systems will assist In Introducing VINE to the public and the media through media teleases and conferences. This seti includes creation and distribution of media advisories and Public Service Announcements. Interactive systems will also assist in coordinating any needed medi,, conferences. Support items for media assistance include: 4 Recommended press releases. s Generation of a media distribution list. ♦ Press conference support, Including media kits, Q & A reference sheet and press conference check list, ~r r The Account Promotions Department will continue to maintain a relationship with + lr the local media, keeping them apprised of VINE success stories and any new VINE services available to the community. Ad Inrormtll•n aant•tnod In Ihll Pr•Pa181 M tM 41 M11191 PM1097034 lanNeI10Ind preprM4ry propeq el lnlermtM Pyllams, lie CJD-7-o j r c Denton County, Texas - VINE Program Proposal Program Training • "Training the Trainers" Interactive Systems staff will coordinate a VINE workshop for staff and related victim service providers to assist In Introducing the VINE program to your community, The workshop consists of from one to four separate presentations to be completed within a one day (8 hour) period. The workshop will be conducted by a VINE educator. The Intent of this training program will be to train each agency so th:y will be able to continue tralning their staff in tbs future. Arrangements fot this training should be made at least two weeks in advance of the service being introduced. Support materials which are provided during this training include; 4 One training kit containing a descriptive video of the VINE service ♦ A complete lesson plan designed specially for your VINE program 1 Examples of support and promotional materials, Le. pamphlets, ID cards, etc. This proposal includes up to 10 training kits. Additional training kits may be purchased by individual agencies at their request, Service Operetton After the syst,,m startup Is complete, Interactive Systems will provide the services on a 24 hour, 7 day pei week basis. The VINE Call Center is monitored continuously to ensure that any interruption in snvice Is detected and remedied immediately. Interactive Systems , maintains redundant equipment In the Call Center so that interruptions In service are minimized. Interactive Systems maintains a highly train " ^Ad qualified staff to monitor and operate call center equipment, The customer is given a 24 hour, 7 days per week contact number for the purpose of reporting problems that might be experienced. Interactive Systems responds to these problem reports within 2 hours of their receipt. Us a Opet utor Service Options The VINE' Call Center offers a variety of live operator assistance features, The most common is a 24 hour per day, 7 day per week option to allow callers to press zero for operator assistance, In these ckses an operator can assist the caller with performing a lookup or registering to be notified. This service will costa county an additional service fee as well l as an Increase in the initial startup fee. This approach will allow operators to give out A~ information and reglsler victims for either telephone or written notification. t >r 1," If the live operator option Is used, the a victim will be given a message, during notifications, that will Instruct them to press '0' and an opera for will take their PIN code and acknowledge notifications. AN inbrmnloneonlOwdlnlhNpopot1lIs to 42 lilt"? P1061097034 oonfdentl~t end pcatrbry pop~Ar of tnMUtlti ~,M«nr, llC CJD-7-p c u \Q/ Denton County, Texas - VINE Program Proposal Description of Service Fees Program Startup Fees The VINE program requires a startup fee and an ongoing service fee. The startup fee covers the following program expenses: I • All equipment required for the interface • Development of custom interface software for the booking system • Installation and checkout of Interface equipment • Startup costs for all telephone services • Project Management • Script Design, Recording, translation and programming • Call Center Programming for all customer options • System testing • Development of a customized training program • Video training program for arresting agencies and other victim service providers • Creation of Public Service Announcements for Television and Radio • Development or Victim Brochures and ID Cards (minus printing costs) • On Site Customer Orientation Program • Coordination of Media Announcements Assistance with live Press Conference Presentation I Summary of Slarlup Fee • ONE TIME FEE Denton Count $13,500 S 3,500 $ 1'500$18.500 of Carrolton $ 6,?50 _ S 0 $ 0 $6,230 City_of Lewisville S 6,250 _ _ $ 0 $ 0 S 6250 City of Denton _ $ 6,250 w $ 0 $ 0 S 6,250 w The Colon _S 6 250 $ 0 $ 0 $ 6,250 Flower Mount 6,250 S 0 $ 0 $ 6250 TOTAL 5441750 _ 3500 _ $ f 00 _ 54,9750 r! sI 43 AN IntamenoneonukudlnIhmPWWItIN 1111619'! P#%107034 eonAdennet onepoprVA" K*Wy of IntwklM lyelem•, ua CJD-7-q i l~ u gyp/ Denton County, Texas - VINE Program Proposal System Support Fee A system support fee Is used to cover the cost of providing the service, monitoring the system around the clock, maintain all software and hardware and support all system programming needs. This fee can be paid monthly, quarterly or annually, It covers the following ongoing support services. • Service Operation 24 hours / day 7 days / week • Complete support of interface hardware rhd software • Mu iitoring of all system hardware and software every 10 minutes • 24 hour troubleshooting support if system alarms are generated • Ongoing support of system script or normal programming changes • Ongoing public relations support for generating ongoing media updates All incoming and outgoing telephone calls • Communications cost for transferring all system transactions every 10 minutes. All system support fees are base on the Information obtained by the VINE Survey form. This estimate was based on the statistical data provided by the County Agencies, This informatlor, includes: ZTMW #U1111111111 Average Daily Inmate 1,200 <100 <100 <100 <100 <100 , Po elation Number of Annual 10,000 NA NA NA NA NA bookings Court Event-Total 1,500 NA NA NA NA l NA Felon Cases/Year Court Event-Total 5,000 NA NA NA NA NA Misdemcanors/Year Estimated Total Court 14,250 NA NA NA NA NA G Event Notifications *NO1E: Price will bevalldjar90daysloflowlnpdate lfsttd!nproporaflooter, x 44 ' as Infa,nnbn eon~lnk in CIA popoetl w ew HAW PN061G9'7034 emAdentlel AM proprqury propNV .r Weklfre $plane, ltC II CJD-7-r C f c, 1 \Q/ Denton County, Texas • VINE Program Proposal Base Support Fee -Includes Relemeffronsfer Notification Call-in service Victim can call-in to retrieve information & register to be notified. Call-out service Victim will be notified if there is any change in Inmate's custoly or status Custody status of the Offender " Supervised Custody - lists all possible locations of the inmate & appropriate status message for each, " Unsupervised Custody - Indicates all possible types of unsupervised status (home incarceration, work release, etc ) & appropriate status message for each. a 'transferred to Another Agency - show,; all possible transfer location/reasons & appropriate status message for each a Release from Custody - gives all possible reasons for release & appropriate status message for each. _ Sentence Expiration Date Lists current exp!ration dale, If changes In status _ occurs victim will be notified automatically. Parole Gllgibility Date Indicates current parole date. If date changes due to good behavior, victim will be notified within 10 minutes of change, Support Program Information Up to 90 seconds of static text providing general jail information (visitation information, etc.) & 90 seconds directing caller to other victim service ~ agencies within their community. [hnton County_ $32,631 ~ _ City of Carrolto;i- S 6,000 City_of Lewisville 6000_ City_ofDenton _ _S-6'000 The Cofony_~__-_. _..1_6, Flower Mount 6.000 "TOTAL _ .__s62 SI i AM Infamnta: contained in this prv"d is the 4 !S 11116191 P#061091034 cordldenjIsl end pfWW67 propury of Interecnve SyVW1, LLe UD-7-a 1 i I 4 I QQ/ Denton County, Texas - VINE Program Proposal Optional Service Fees Court Event Notlncations Call-out service Automatic call notification to the victim if a chap a in court event occurs. Upcoming court events Notifies victim of upcoming hearing, trial, motion, etc, dates, time, & location or any change In date, time or location. Victim/Witness notification Allows District Attorney's office to notify viclWwitness of any immediate court changes allowing them to rearrange their schedl-e,_ Denton Count $ 11,028 Cit of Carrolton $0 City of Lewlsville $0 Cilyof Denton $0 The Colon $0 Flower Mount $0 •TOTAL $ 11028 Live Operator Support , 24 hours/dy, 7 ds/wcek rontinuouj portall day_every _day 1 Live operators ve body to provide assistance for users K riencin some difficulty using the system. i Denton County_ 8 904 Ci_y of Carrolton $0 City of Lewlsville__~_ $0 1 C-ily of benton_ _ _ _ _ _ $0 $ 0 j" s Flower Mount $0 ~*TOTA1. _ .-S 8 904 46 A" in}aminoa Aontslnod to this promil M dw 1111647 PN461097034 cc n f*nvi! v d prapAdiry propaM/ et hlo- rNire ap4ml, LLC CJD-7-t l . c Denton County, Texas - VINE Program Proposal Coup t Information Call-in service Victims can call-in tc obtain Information on all ossible court events and court event results Next upcoming court date Real time information for victitrdwitness to tan Type of court event Listing of all possible court events & results Location of ccurt event Indicates all possible court locations Ball Amount Allows family members or bail bonds men to obtain bail Information for re-sentenced inmates Charges pending Summarizes all charge codes into a maximum of 100 charges quickly and efficiently, Denton County_ $5,340 City of Carrolton $0 City of Lewisville so City of Denton $0 The Colony .----$0 Flower Mount _ so _TOTAL _ S 0 Arrest Notificalion Call-out service Automatic call to the victim notifying them of the MI)CU M'S arrest Registration upon filing Victim riles complain with officer. Once the complaint with arresting agency perpetrator Is apprehended and booked, the victim is automatically notified of the arrest. incmon County $3,000 City of Carrolton $ 2,000 Cit of Lewisville 2,000 r City of Dcnton $ 2000 f The Colon 5 2.000 Flower Mount $ 2000 +TOTAL 513000 *TOTAL rOR ALL SERVICES $100,923.00 An Inlormtlloe eonhlned In 1h12 prepaid IS ell 47 111107 AN061047034 conndinuar and preption peopary or IntorRUVe srtlcmd, LLC CJD-7-u f r Denton County, Texas - VINE Program Proposal ATTACHMENT A - SUMMARY OP SERVICES LNCLVDED IN TI IIS PROPOSAL I Computer Interface Included Hardware Platform: RS 6000 Operating System i MACAVindo%s Booking Software: The Sonware Group Interface Included In Proposal to extract Plano. Texas Inmate Custody Information Equipment Provided I Pentium PC w/ Network Card Software Included Interface to extract booking data and transfer data to VINE Cali Center VINE'" Work5UtJ0n for Windows Software Information N of WorWations Licenses: I Letter Generation t OYes 0 No Customer Suppliedilardwaret (]Yes (3 No Non - Standard ❑Yes []No Reports Customer Supplied Phone Ono O No Customer PC will run Windows 3.11 or Windows 95,& Lines: have a valid Windows modem Installed Workstation Features Register Victims O Yes ONO Notification Letters V to 10 Types for release and court events Notification Re orb 8 Phone B Case III, By InmateN Summary Audit Enter Court Dates Enter Next Court Event, Type and Docket Number Rankin Incomin Call Description Information to be given by VINE (]Custody Status O Court Dotes (if entered by DA's Office) 0 Boil to incoming callers (assuming 0 Charges O Visiting Hours O Address of the Jail availability ria bookie system) Vittlm Re is,rotloni 1'ictims will be Registered bye O Cai' In O Customer Data Entry O Both Notification Parameters Notification Calls will be made for 0 Release O Transfer O Change In Court Dates 0 Other- Describe Below Collin Patterns Release Notifications C3 Standard O Da Onl 0 Other Patiem O Requires PIN Code to 5to Tran.der Notifications 0 Standard 0 Da Only 0 Other Pattern 0 Requires PIN Code to Stop Court Date Notifications O Standard 0 Da Only O Other Pattern O Requires PIN Code to Stn Standard s Every 30 minutes until person or machine Is reached then every 7 hours for 24 hours Day Only t Restricts Calling to 7:00am till IOAOpm Media Assistance and Promotional Material Development Public Service Announcements: OTcievislon O Radio Troining Program: 00n Site - I Rau" (]News a er OVideo based Training Promotional Molerlals Material T berclo ed b VINE Printed b VINE VINE Brochures 0 Yes 0 No O Yes O No 4, l Bumper Stickers O Yes 0 No 0 Yes (]No Victim FD/Inro, Cards 0 Yes 0 No 0 Yes 0 No VINH Posters O Yes 0 No Dyes ONO VINE Buttons 0 Yes O No 0 Yes 0 No VINE Ink Pens 0 Yes O No 0 Yes 00 No Ai lnlormatIon eontsM In th4 propold Is the 48 11/16/97 PNO61097034 confidential s nd proprietary proportf of in terknve lytlems, LLC CJD-7-Y r OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION SCHEDULE C (Refer to page 31 of the 1999Plen.) y TRAVEL AND TRAINING 1. LOCAL TRAVEL (1) (2) (3) (4) Title or Position Miles Traveled CJD Funds Cash Match In-kind TOTAL Annuallyl$Rate Match (A) $ $ S $ (B) (C) (D) (E) L4- (F) LOCALTOTAL S S is Is 2, NON-LOCAL TRAvii., S eci clearly, b erson and trip. Use continuation pages if necessary} Purpose and Person Destination CJD Funds Cash Match In-Kind TOTAL s s s s . i 1 NONLOCALTOTAL $ S s s 3, TRAINING TuIT1oNe AND FEES ($peclt clearl , b person and trainln . Use continuation pages if necessa Purpose and Person Tralning CJD Funds Cash Match In-Kind TOTAL $ It $ $ i - I TRAINING TOTAL s s $ $ TOTAL TRAVEL BUDGET Is s s S I NOTE: whom person soyownedveh(cselErew,nforusvtl,tnnoportotloneofUe~eeeownan Sene0u4C.When eeenayat Is esedvehlduIf*US ,11) 1 ~r vehtio ooeraUonVmain lenones costs should be lhoo n on Schedule F.'S uppau end ClrectOpereGne Expenses.' d REQUIRED BUDG ET NARRATIVE: Attach the applicant's travel policy, Specifypurposes foreach Item (fir ~ oftravel, Breakout the costs ofeachnon-local trip to separately show the specific costs of transportatlonand ofper diem, Use as many additional pages as necessary. FlnancialOff iCeeInitials iuued: Septembse.101 49 ~I I i i Mr rLI%.M I wiv rUK UKHN I rUNUINU OFFICE Cr THE GOVERNOR, CRIMINAL JUSTICE DIVISION SCHEDULE D (Rerertopage 33olthe1999P1an.) w EQUIPMENTPURCHASES 50 50 f) (2) (3) (e) Equipment Name or Description and In-kind Quantity (Do Not List Brand Names) CID Funds Cash Match Match TOTAL (A) Basic Startup Fees S S $ $ (B) PC & Software Iriterfaces (C) (D) Denton County SO A DA 6,750.00 6,750.00 13,500.00 (E) Carrollton P.D.D 3,125.00 3,125.00 6,250.00 (F) Lewisville P.D. 3,125.00 ,125.00 6,250.00 (O)Denton P.D. 3,125.00 ,125.00 61250.00 (H) The Colony P.D. 3,125.00 ,125.00 6,250.00 (1) Flower Mound P.D. 3,125.00 3,125.00 6,250.00 (J) (K) (L) (M) (N) (0) (P) (R) (S) - (T) TOTAL EQUIPMENT PURCHASES $22,375.0 522,375.0 S $440750.00 REQUIRED13UDGET14ARRATIVE: Describe the basis forarrivingatthocost ofeach llneItem, Provide Justification and explanation of use. Use additional pages as needed, Denton County and the Cities of Denton, Carrollton, Lewisville, Thb Colony, and Flower Mound would like to enter Into a contract with the VINE Company. The VINE System would provide victims of crime intirmstion and ; notification about their perpetrator. The contract would also provide for the service of the system, training of the users, assistance In promoting. the system to the citizens of Denton County, and the maintenance of statis- tical records. A document entitled Sole Source Justification for No'n- ../t Competitive Procurement is attached to this application. he oats for the equipment were derived from a proposal 'developed by t Company and presented to the Criminal District Attorney's Office. Finan Oricerlnltials Issued: Se0lembN,1991 30 L' I i i I ^rrL.i4M1wi4rUK*jmAivl rumum" OFF ICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION + SCHEDULE E (Refer lopa~e34ofthe f999Plan.) RENOVATION AND RETROFIT FOR JUVENILE DETENTION FACILITIES Thls schedule applles only to Fund 421 and may only be used for ~uroiects that renovate or relrorit existing faclNtles lobe used for new venne detention beds. (1) (2) (3) IternlzedCosts of RenovatlonlRelroril CJD Funds Cash Match TOTAL (A) $ $ $ (B) (C) (D) (E) IF) (G) (H) (11 N) (K) (L) (M1 (H) + . (0) (P) (0) (R) (S) (T) (U) M I TOTAL a f REQUIRED BUDGET NARRATIVE: Attach as many pages as oecessary to describe the basis for ! arriving at the cost of each line item, Provide justification and explanation of use. FinamcialOfficer Infllals ls~ued: Saptsmbsr,lggf S1 I I 1 I i I ^r r Lw^ uvrr rvrn urwiV I rviwirtij OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION SCHEDULE F ' (Rater M page 34 of the f 999 Plan) SUPPLIES AND DIRECT OPERATING EXPENSES (t) (2) (3) (I) Directly Charged Supplies and In-kind Other Operating Expenses CJD Funds Cash Match Match TOTAL (A) r $ S S S (C) (D) (E) (F) (G) (H) _ (1) (J) (K) (L) (M) (N) (0) (p) {R} (S) (T) (U) (V) A TOTAL $ $ S S REQUIRED BUDGET NARRATIVE: Describe the basis for arriving at the cost of each tlne Ile!n and justifica- tion for requesting each item. Use additional pages as needed, i i I Finenclaf Officer Iniliols 52 bw~d: llDUmaM, 104f r AI I LWr•.I /V 11 INI\VIV{I{11'1d11LIll{V OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION • , SCHEDULE G (Refer lopageSSo(the1999Plan.) 3 INDIRECT COSTS The maximum amount of indirect costs that may be applied for Is not to exceed a total of two-percent of the total direcl costs provided by CJD, unless the applicail has an approved cost allocation plan. Applicant Is using the GJ) two percent rule to determine the amount of Indirect costs. ❑ Applicant Is using an approved cost allocation plan to determine Indirect costs. (Attach the relevant pages from the approved cost allocation plan.) l CostCategorles CJD Funds DO {A} Total Direct Costs (must equal pope CJas, k* e, ecksm q 11 69,363 (8) Total Indic. a Costs (must equal peps CJD•b,Une 9, column q s 1,387 .ou If using an approved costa Ilocation plan, Indirect costs were determined by applying _%of. i i Fina ialOfficerinitials Issued; IlepteTbef, I0e1 33 I r gill I I I I III I nl"1 LIVnIIVIII Vl\VI VIM IVI11V11\V OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION TOTAL PROJECT BUDGET Is this project completely supported by CJD grant dollars and grantee match? ® Yes, there are no other local, slate, federal, foundation, or donated funds granldollars assisting this project. If "yes", thu financial officer should Initial below and may disregard the rest of this form. O No I If "no", please Indicate below the amounts, sources, and purposes of all funding for this project that are not included within the total amounts listed on page CJD•1, line 15d. Source PurposelUss Amount (A) $ (8) (C) (D) (E) (F) (G) (H) _ (J) (K ' lL) TOTAL GRANT DOLLARS EXCLUDING THIS CJD APPLICATION $ W i (Use additioi al page s as needed.) CJD funding and grantee match represents 100 %of the total funding of this project. ~I r' Flnan erlnitials $4 bfwd: BephmNr,194f t OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION BUDGETSUMMARY n i ti ~ (2) (3) N1 it h BUDGET CATIOCMES a , CJD FUNDS CASH MATCH IN-KIND MATCH TOTAL d. wrw vxn~ ew , w r am 1. A. Personnel (Salaries) $125.00 $.125.00 2. A. Personnel (Fringe Benefits) - 1. B. Contractual 46, 988.00 15, 663.00 62, 651.00 4. C. Travel and Training 5. D. Equipment 9, E. RenovationlRetrofit F. Suppltes and Direct Y.1 Operating Expenses 5. Total Direct charges 366,988.00 $ 15,663.00 $ 125.00 562,776.00' (fum er l•7) 9. 0 Indlrect Casts 940.00 940.00 10 Totals $47,928.00 f 15,663.00 $ 125.00 $63,716.00 term era.q 11 Program income $ rrearom,ewca nar,e Mion'I i ..°'w !KA• : ~Qt~/' •4 - CASH MATCH' PROOMM INCOME Enter separstery tech wince ormatching funds and theamounlo, Total must spree with Line 11, Column 4 about Total must a ru Mh Line 10, Column 2 above Source Amount Source Amount Denton County 150663.00 i ~A S • ppiKanl must 1:1111i Inc IOUICt a Nen match 4 My. NM rnalen a a XIt a muN t an cunt {gxtal a jus-f6mlited try a le from Ma erantee'I "'Nnq hody_ N j F +aI Officer tniliats lswed, Seplembor, too? SS c' NTON COUNTY CRIMINAL DISTRICT ATTORNEY ORGANIZATIONAL CHART i et~~r uannrs We Au Brudhs Flnt AW&o& LF* Pmeu Vi h - a Pin iN NFW ICE LM P4 Ant r, fi Ma.a r.dti nana W FO" Poo" srbu a wdw ~ear*r F#*Yd a oMPm P+h twn trT+ !1 E!D i MEYr1~.. . Mft tgPew4Nlo ~rmAsIw+FNAm PAleCW ud"I"" obdo 2' c• I I I~ I , I f ENTON COUNTY CRIMINAL DISTRICT ATTORNEY ORGANIZATIONAL CHART Lre Ann Breading Ffre$ Ameletane Katla WALb D.vIJ Fl . Cbl • f Appe1Ye (late DIvl.[a s bond Ferhltura At Atk.rney qp- Y.Iw.e•J..,.lea McV•r.rw IYletlr Hi/1L ' AIrelWw Aa,eleeY pPIUU A, , Ar.etleN An.rre) Pose Mccertaleb ..Carom Rlverr•Werldy chHA Abuee cbl.f Civil Dlvl.len ' Pros".tton Vnll' P..ecub r 11eMrt f.l.Y Lerllw.,, rrutltla rues. J eNUAw...r'nl.Leel, r..e.e.f. (eN IMHlywtlv. Netlen) pal f,y I.I►W YMONY TRIAL DIV: I 10MISION ---4~ Der.ai lw Velle w. Detall. V.flrw M18DEM EANOR - Hruee Melrwrhn~ TRIAL DTVISION Nrrretfe• Proeeeu Wr D.tntiw rallew DANd Holmes doe, brl/Ilee Obscenity Proeeeulor ceun.es b the f►bedfl Jan•Orabaen - KevtA Henry Vlatim Aselatane♦ Cidef 1 t"ko Dfvlalan~ J Cecrdlnater ~/r K.~t~yy beau tl e. t Mosee W.f A4au.UUau feta1w Ana,"Y ~'MYa NrIe1aON (bee Parary Law A Kar Pana,nef Nebna) r NTON COUNTY CRIMINAL DISTRICT ATTORNEY ORGANIZATIONAL CHART Anmixi IATION MUM 19AACKS CRf►f LV At D14~'RICi' ATTON~7EY I:F:X PCNSO\1'f„L Ln Au Yr.. U.1 Otln lu aW Milo, nea A. do ul nary 1 u W h....... 1.l1. Cr►rr c►ifwrrw.w alr.rA.r..w IMrlw.4I~yrlrY 77 N Few 7f rE.M. ♦ .ar /M4.iM 'Iw ~wr Ir14r /a.i..l. N.1a Lr M1w few C11IAd...lr.w Oif AU.l.Iw.W I I I~nr.i.r.w~ ff ip .rr M..IwrM I►M I w smdom" N~AdrwwN.r ~wi ~I C~ 1 1Y~I~n EM W1.M .LOM bII I~M~. 4~1 r.~1.6 r.I.~MA 4. 6 r.A.W4. fu.IxK' {j wM'. aJ rm~wM Hf«ri r M ~i..~'' I 1 c ENTON COUNTY CRIMINAL DISTRICT ATTORNEY ORGANIZATIONAL CHART FELONY TRIAL. DMSIQN Lee An Breadie First Assistant HallsetRattaa ~ ' Chle{Felonr1'rial o DrvAI t Wa Decker Roper laces £al Do6oa hh Hetkins Pals) Jobasaa Chid Felony ChidFelooy Upixy NdFalogr Chid Felony Prosecutor ProceMor Now Prolator Namkc 16th JDC 156tb JDC 211tH JDC 262nd a 361tb JDC swoon Cur Piel Jvamy M~ u RA Dinid Mike Moon Junk Bcak' 2nd CbW 2nd Chair 2nd cbk tad Old tad Chair Fdocy Felony Fdmy Filmy Fgny Ptasxutor Prosxuta Psasevtar Praeala Frosearlar Nat kymipssskL%man1a *W"Mka C M I~ ENTON COUNTY CRIMINAL DISTRICT ATTORNEY ORGANIZATIONAL CHART hum NSEANORT UL DIVISION Lee Ann Breading First All Want Held1 Muon Chief Miedemadar Tdol Divlslon esoor Chief demeanor gad Chair Mild. Chlef Misdemeanor 7&cderM isWk Jooale Clevebad NEW HIRE Doug Wilder or Prosecutor Proweutor Prosecutor t A I Co. Crlra L4 «7 Probou Cs Co. cram. C<«S [*F L ba Tun Ponces Johe Fddt Stod god CWI Mud god Chogod Chair ProroP rosecutor Prosecutor JooothaEW WRE Joe 6019411 gud Chor s2nd Chafe Misd gad chale mod t. Prosecuw Prosecutor Proskutor r/ Nate imwtyeun sLe shorn ea Inwcitsurs lbrisun. ` o III I n. ,ar ENTON COUNTY CRIMINAL DISTRICT A7fORNEY ORGANIZATIONAL CHART tao-r Q141 olle "IMJ!Alt lrmvEm I >thrat ATtc3~zrv1~ rtwtlate5rl DLNNtl~t Cox.'.;... CHIEF 1NVZOT10A'YOR Pat Maron Buo beover Jln7 WOt/n e1 Admlu, Aeei AdMI Aera MeL lan{ D • Hot Cheek ; Hat Check v t leato Mwran Valde~a■ Heather WAd6 ' .,bH+in 11roeks. tohb Vanaa Hot Chmk cen rdlnatoe Mat'Ch k Caord lne'ter ■ sedemeaner tAwrt~i or tnv~e Ngator Tien 3IM11106 Sam Mooney ref on Mled s mea Aor ' 2nvut "Lor tnvutigEr L1Wl Wright Michael. Truitt relony r Mfrdetnednor 1 tnveetlgater laveetlsator Bruce Taylbr " AAdere Dahf - r41fppnnyy M1 demeanor Lnveetl/atOr , Sn~eetlpier Linda Shaw JerrafG ttenell relony Misdemeanor tnveetlester t n~a etl ~atgr '.h'rLent Mltlra John Ma oo •troNCUttOn VfYli tbwetlgatar t CRmf sanalh! Me1aM. in a ~I Tirmr, N Yln+lly Violence 2 ,eett~al8r, ' I I, I it Aet'LIL;A I IUN rtJK URAN r FUN GING OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION SCHEDULE A (Refer to page 25 of the 1999 Pan.) PERSONNEL ti, DIRECT SALAWES h) (2) (3) (4) % o f In-kind Title or Position' Time' CJD Funds Cash Match tMatch TOTALS (A) volunteers $ $ S 125.00 $125.00 (B) (C) (D) (E) (F) (G) (H) (1) Volunteers TOTAL DIRECTSALARIE5 4 $ s 125.00 $ 125.00 2. FRINGE BENEFITS % or In-kind $ Rate CJD Funds Cash Match Match TOTAL FICA & Medicare Gr $ $ $ Retirement Insurance (Life & Health) _ Workers' Compansatlon Unemptoymentlnsuranne' Other (Ex (Explain) _ S = TOTAL FRINGE BENEFITS $ ITOTAL PERSONNEL BUDGET $ S 5125,00 5125.00 All a ppllca nts must submit a staff organizal at chart for their project that shows both grant-paid and non grant.pald personnel, If a staff member is paid partially from CJD funds, then attach a note explaining from what sources the remainder r of the salary is paid A - r Include only one position per fine. Attach a description nreach position that lists the nama of the employing agency, the tie duties or responsibilities, and the required qualifications (degree, license, etc.) for each posillon. ' Express as a percent of local time. Must be at least 25`K, (40 hours per week equals 10095) ' Shoutd reflect employee'sgross sefary altributable to the project. If applying for eontinuationfunding, justify any laryin re*Saovofthepravlousyear, ,if ' e J ent insurance is calculated on the first $9,000 of each salary, ` F Wane i 0 Ice! Inilialf 62 blued: aaplembef, Iea? V I I i At'YLN.HIWN rVK ksKAN I rUNUINU OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION • .I t SCHEDULE 8 (Roterlopage28oltheIC19PIsm) PROFESSIONAL AND CONTRACTUAL SEAYICES 251; 0) (2) (3) (4) fn-kind DEsCAIPTIONOF SEKOCe CJDFunds Cash Match Match TOTAL (A) Base Support Fee $ $ $ $ (C) (D)Denton County DA 3 SO 24,488.00 8,163.00 32,651.00 (E)Carrollton 4,500.00 1,500.00 6,000.00 (F)Lewlsvtlle 4,500.00 f,500.00 61000.00 (0)Denton 40500.00 10500.00 66000.00 (H)The Colony 4,500.00 1,500.00 60000.00 (1) Flower Mound 4,5Q0.00 1,500.00 6,000.00 (J) (K) TOTAL PROFESSIONAL CONTRACTUAL SERVICES ,988.00 515,663.0 S S 62,651.00 R.tQUiREDBUDGET NARRATIVE: BrieflydescfThe and justify any anticipated contreclualarrangement dnd work products expected, Describe basis for arrlving at the cost of each line t6m. Professional services (such as consultants, trainers, counselors, etc.) should be described by type of service, number of hours, rate per hour, and travel costs, if any. Use additional pages as needed, Denton County and 01ties of Denton, Carrollton, Lewisville The Colony, ar.d Flower Mound would like to enter into a contraWlsith the H NE Company. The VINE System would provide victims of crime information and nottficatton about their perpetrator. The contract would also provide for the service of the system, training of the users, assistance in promoting the system to the citizens of Denton County, and the maintenance of statistical records. A document entitled Sole Source Justlficstton for Non-Competitive Procurement to attached to this application. The costs for the services were derived from a proposal developed by the VINE Company and presented to the Criminal District Attotheyra Office. '.4` . C N 1 Fin st0fterlnitialr 63 btuW: SOp14mMr, 1001 nrrv.wrnrrv.~lrrVrvVrWlvl rui4Ulnll7 OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION SCHEDULE C (Refer lopage3loflrhef999Pfas,) r TRAVEL AND TRAINING 1, LOCALTRAVEL (1) (2) {3) (4) Title or Position Mlles Traveled CJO Funds Cash Match In•klnd TOTAL AnnuollylSRate Match (A) $ $ $ $ (B) (C) _ ID) (E) (F) LOCALTOTAL S s s S 2. NON-LOCAL TRAVEL (S ocff clearly, b erson and trip. Use continuation aoe. i(necessa ) Purpose and Person Destlnation CJD Funds Cash Match In•Klnd TOTAL s s s s NON•LOCALTOTAL 3, 'rRAININa TuinoNs ANo FEES (Specify clearly, by person and trainir, , Use cc 1;nuatlori pages If necessary) Purpose and Person Training CJD r•unds Cash Match In•Klnd TOTAL S S S S TFi ININGTOTAL Is TOTAL TRAVEL BUDGET s S S ~r 0')te Whom pereonNYyownedvshweeBamedlortrwH.trampoMUencalls areshewn onSchedoseC,Mom egenoyorhrasedvehicles are used. she vehkNOperatlon7malnUnantaoofushd w"m*nonSchd Wee,'Supd4sanddred001r atlnpEepensef' REQUIRED BUDGET NARRATIVE; Spec'rypurposes foreach Item oftravel. Breakout the costs Creach non- ocal trip to separately show the specific costs or transportation and of perdiern, Useas manyaddItIonal pages asneLessary. If travel pollcy forYearB will be the same as forYearAorchanges toYearB travel policies are currently unknown ornotfinalized, applicant neednot repeal travel policy In thls narrative, Financial Officer InilialS bored, SeplemEu, 1991 64 c, U rv 1 r,..nlwl~w1 VIV1n1 I'VI\ll ll\V OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION ' . SCHEDULE D (Werfopage33ofthe 1999P1on.) EQUIPMENT PURCHASES 1 2) Equipment Name or Description and In-kind Quantity (Do Not Ust Brand Names) CJD Funds Cash Match Match TOTAL (A) $ $ S $ j (a) I (C) (D) (E) (F) (G) (H) (11 Nl _ (K) (L) (M) (N) (O) (P) (Q) (R) (S) 1 (T) _ TOTAL EQUIPMENT PURCHASES S ; ; Is REQUIRED BUDGET NARRATIVE: Describe the basis forarrlvingatthecost ofeachline item, Provide justlficaGon and explanation of use. Use additional pages as needed, r Ai r, l)Y~ Ffnamclal Officer inifiab 65 Issued: 9sobmbu, 1091 n u I I I'\I 4 -1 VIII V14 1 wl%VI VIM I VI I vlit~ OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION SCHEDULE E (Refer to page 34 of the 1999 Plan.) RENOVATION AND RETROFIT FOR JUVENILE DETENTION FACILITIES This schedule applies only to fund 421 and may only be used for projects Thal renovale or retrofit existing facilities to be used for new juvenile detention beds. (1) (2) (3) Itemized Costs -)f RenovationlRelroPt CJD Funds Cash Match TOTAL (A) $ $ i (B) (C) (D) (E) (F) (o) (H) (I) (K) {L) I (MI (N) r (0) {P) {O) (R) (5) (T) (U) (V) A TOTAL S s S REQUIRED BUDGET NARRATIVE; Attach as many pages as necessary to describe the basis for arriving at the cost of each line item. Provide justification and explanation of use. Fins nclal Officer initial! hrued: sep ember, 1001 88 t, OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION SCHEDULE F (Refer to page 34 of the 1999 Plan,) k SUPPLINS AND DIRECT OPERATING LXPENSES (t) (s) (3) (d) Directly Charged Supplies and CJD Funds Cash Match In-kind TOTAL Other Operating Expenses Match {A) $ $ $ $ (g) (C) (D) (E) (F) (G) W) (J) (K) (L) (M) (N) (P) (R) (S) (T) (U) M {w) TOTAL $ $ i S REQUIRED BUDGET NARRATIVE; Describe the basis for arriving at the cost of each fine item and justifca. lion for requesting each item. Use additional pages as needed. r\ c. { Fin ancia I 0 fficer Inl tia I s 87 Ulutd, l~0lemear,l!!} I I OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION SCHEDULE G (Refer topage36ofthet099Pfen) ! a INDIRECT COSTS . The maximum amount of indirect costs that may be applied for Is not to exceed a total of two-percent of the total direct costs provided by CJD, unless the applicant has an approved cost allocation plan. L1 Applicant Is using the CJD two percent ruts to determine the amount of Indlrecl costs. Q Applicant Is using an approved cost allocation plan to determine indirect costs. (Attach the relevant pages from the approved cost allocation plan.) I i CostCatcgorlos CJO Funds (A) Total Direct Costs imust Kuw page cio s. Ina e, corwm 1) t 46,988 .00 (B) total Indirect Costs(must e0udPogo CJDAOne 0,Wumn1) It 9$0 .00 It u sing an approved cost allocation plan, Indirect costs were determined by applying _ %of. , finanu flit rinitfala luoad: tlepUmeer,199f 68 t• OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION TOTAL PROJECT BUDGET Is this project completely supported by CJD grant dollars and grantee match? U Yes, [here are no other local, state, federal, foundation, or donated funds grant dollars assisting this project. If "yes", the financial officer should Initial below and may disregard the rest of this form. ❑ No If "no", please Indicate below the amounts, sources, and purposes of all funding for this project that are not Included within the total amounts listed on page CJD-1, line 15d. Source PurposelUse Amount (A) _ (B} (C) (D) (E) (F) (G) I (H) (J) (K) TOTAL GRANT DOLLARS EXCLUDING THIS CJD APPLICATION (Use additional pages as needed.) CJD funding and grantee match represents 100 _ % of the total funding of tit's project. 4ncic~r n'liat s irrum! sepamba,199r 89 t OFFICE OF THE GOVERNOR, C RIMINAL JUSTICE DIVISION CERTIFIED ASSURANCES a. The applicant hereby assures and certifies that the project Trill comply with the regulation, policies, guidelines and requirements Including OMB Circulars No. A-122, A-110, A-102, and A-87, as they relate to the applies. Lion, acceptance and use of funds for this project. Also the applicant assures and certifies to the grant that: 1. It possesses legal authority io apply for the grant that & resolution, motion or similar action has been duly adopted or passed as an official act of the applicant's governing body, authorizing the filing ofthe application including all under. standings and assurances contained therein, and directing and authorizing the pe rsvn identified as the official representati: e of the applicant to act in c onnec tion with the application and to provide such additiona I information as maybe required. 2. federal funds madeavailableunderthisformula grantwillnotbeusedtosupplantstateorlocalNnds,butwill beused to increase the amounts of such fund, that would, in the absence of federal funds, be made available for law enforcement activities. 3. Matching funds required to pay the non-federal portion ofthe cost of each progran; and project, for which grant funds are made available, shall be in addition to funds that would otherwise be made available for law enforcement by the recipients of grant funds. 4, (twill comply with requirements of the provisions oftheUniform Relocation Assistar..ceand Real Property Acquisitions Act o f 1970(P, L. 91-W) which provides for fair and equitable treatment of persons displaced as a result of federal and federally assisted programs. S. It will comply with the minimum wage and maximum hours provisions of the fedeni Fair Labor Standards Act, as they apply to hospital and educational institution employees orstaleand local governments. 6. It will establish safeguards to prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by a desire for private gai, for then selve.sor others, particularly those with whom they havefamily, business, or other ties. 7. Fund accounting, auditing, monitoring, and such evaluation procedures as maybe necessary to keep such records as CID or the Comptroller General shall prescribe, shall be provided w assure fiscal control, proper management, and efficient disbu.sementof funds recetvedunder the grant. 8. It shall maintain such data and information and submit such reports, in such form, at such times, and containing such mforma on as CJD may require. 9, The programs contained in its application meet allrequiremeits, that alltheinformation Iscorrect, that thcrehasbeen appropriate coordination with effected agencies, and that the applicant will comply with all provisions of the grant and all other applicable federal and state laws, regulations, and guidelines. 10. It will comply with all requirements imposed by the federal sponsoring agency concerning special requ'uements of law, progta m requirements, and other administrative requirements. ll Pursuant- 'ections2J3(a)(I8)and 296 of the JJDP Act, the Grantee assures that prir-edures have been established to ensure that programs funded under the JJDP Act shall not disclose program records containing the identity of individual juveniles. Exceptions to this requirement: (s)authorizationFylaw; (b)consentofeitherthejuvenileorhislegallyoutho- nzedrepresentative; or (e)justi fieation that oth.nvise the furctions of this title cannot be performed. Under no circum- stane es may public projec t re ports o r f ndings contain names of ac tun tj uvenil a service recipients, 12. It wi ll insure that the facilities under its ownership, lease or supervision which shall be utilized (n the accompl ishment of the project are not listed on the Environmental Protections Agency's (EPA) list of Violating Facilities and that it will notify the federal grantor agency of the receipt of any communication from the Director of the EPA Office of Federal Activi- ties indicating that a facility to be used in the project is under consideration for listing by the EPA. 4 13. It will. comply with the flood insurance purchase requirements off 102 (a) of the Flood Disaster Protection Actor 1973, Public Law 93-234, 87 Slat. 975, approved Der-mbar 31, 1976, Section 102 (a) require, on and after March 2, 1975, the purchase of flood insurance in communities shere such insurance is available as a condition for the receipt of any federal financial assistance foreanstruction or acquisition purposes for use in any area that has been identified by the Secretary of the Department of Housing and UrS.n Development as an area having special flood hazards. l4. It will assist the grantor agency in its compliance with 1106 of the National Historic Preservation Act of 1966 as amended ! (16 U, S, C. 470), Executive Order 11593, and the Archeological and Ffistotie Preservation Act of 1966 (16 U, S. C. 469a-i et seq ) by (a) consulting with the State Historic Preservation Officeron the conduct of investigatiens,as n:cessary, to identify properties listed in or eligible for inclusion in the National Register of Historic Places that arc subject to, ' ~ erse effiects (see 36 CFR Part 800 S) by the aclMry, and notifying the grantor agency of the existence of any such prop- es, and by (b) complying with ail requirements established by the gi Antor agency to avoid or mitigate adve rse c rrec ts 1 n such Pro per i es. 19%7 usu.;. 70 C AVt'LIUAIIUNI'UK%JKANI tUNUIN%j OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION CERTIFIED ASSURANCES (Cont.) 15. It will comply with the Uniform Crmn and Contract Managements Srardards (UGCMS) developed under the diree- tivt of the Uniform Orant and Contract Management Act, Chapter 183, Govemmrnl Code. 16. It, if a county, has taken or ve l take all action necessary to provide the Texas Department of Criminal Justice and the Department of Public Safetyany criminal history records maintained by the county in the manner specified for the pur• poses of those departments. 17. It will comply with Title VI of the Civil Rights Actor 1964,42 U,S.C. 2000d (prohibiting discrimination on the basis of race, color, or national orig'r), Section 304 orthe Rehabilitation Act of 1964,42 U.S.C., 794 (prohibiting discrimination on the basis of handicap), thrAge Disc6ninatiou Act of 1975, 42, US.C, 6101, et seq., and the Department of Justice Nondiscriminatioi, Rtitulations, 28 CF?, Part 42, Subparts C, D, and 0. 18. It will, in the event a federal or state court or federal or state administrative agency makes a finding of discrimination after a due process hearing, on the ground of race, color, religion, national origin, sex, age, or handicap against the project, forward a copy of the finding to the Criminal Justice Division (CID). 19. It will comply with Subtitle A, Title 11 of the Americans With Disabilities Act (ADA), 42 U.S.C 12131.12134, a i Department of Justice implementing regulation, 28 CFR Part 35, whereas state and local governments may net refuse to allow aperson witha disability to participate in a service, program, or activity simply because theperson has a disability. 20. Cities and counties will comply with the followingsectlonsoftheJuvenileJusticeandDelinquencyPreventionAcl,U.S.C. 3671, as omended. 21. (a)(12)(A),regarding remcvatofstatus offenders from secure facilities. 22, (a)(13),regarding sight-and-sound separation ofjuven[les from adults when detained in the same secure facility. 23, (a)(14),regarding removal ofjuvenilesfrom adultjailsandlockups. 24. It will comply with the provisions of the Hatch Act which limit the political activity of employees. 25. Il will comply, and assure the compliance of all its contractors, with tic applicable provisions of Lt Re 1 of the Omnibus Crime Control and Sa re Streets Act of 1968, as amended, the Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act, as appropriate; the provisions of the current editiun of the Office uflustice Programs Finamioi Guide and all other applicable federal laws, circulars, or regulations. 26. It will c omply wi th the provisions or 28 CFR applicable to grants and cooperative agreements including Pert 18, Admin is. trative Review Procedure; Part 20, Criminal Justice Information Systems; Part 22, Confidentiality of Identi liable Research and Statistical Information; Part 23, Criminal Intelligence Systems Operating Policies; Part 30, Intergovernmental Review of Department of Justice Programs and Activiti -s; Port 42, Nondiscriminatiow'Equ 11 Opportunity Pot icies and Procedures; Part 61, Fruccdures for Implementing the National Environmental Policy Act; Part f 3, Floodplain Management and 1Vctland Protection Procedures; and federal laws or regulations applicable to feders. assistance programs. 27. It wi Ii comply, and ail its contractors wil I comply, with the nondiscrimination requirements of the Omnibus Crime and Safe Streets Act of 1968, as amended, 42 U.S.C, 3789(d), the Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act (as appropriate); Title VI ofthe Civil Rights Actor 1964, as amended; Section 504 of the Rehabilitation Act of 1973, as amended; Subtitle A, Title II of the Americans with Disabilities Act of 1990; Title IX of the Education Amend- ments of 1972; the Age Discrimination Act of 1975; Department of Justice Non-Discrimination Regulations, 28 CFR Part 42, Subparts C, D, E, and G; and the Department of Justice regulations on disability discrimination, 28 CFR Part 33 and Part 39, 28. It will provide an Equal Opportunity Program if required to maintain one, where the application is for $500,000 or more, 29. It will comply with the provisions of the Coastal Barrier Resources Act (P.L, 97.348)dated October 19, 1982 (16U.S.C. 3501, et seq which prohibits the expenditure of most new rederal funds within the units of the Coastal Barrier Resources System. r' 0,/j AaoAqs-~ _SignatureoftheAuthorizedOfficial f osel'ey, County Ju Isawd: Sephmaar, 1997 71 ' C 1 1 CJD GRANT APPLICATION FORM INSTRUCTIONS PLEASE KEEP ALL PAGES IN ORDER, WIZEN ADDING AN EXTRA PAGE, PLACE IT BEHIND THE FORM MAT IT SUPPLEMENTS. CJD-1 Application for Grant Funding I. Enter the date and eiry for the application workshop attended by a member of your organization. Attendance at ane workshop Is mandatory. 2. Enter the name of the council of govemrients to which the application is being submitted, if it is a local project. 3. Applicant Information: a) Enter the legal name of the appli ant organizati oi. b) Enter the official mailing address of the applicrr organization. C) Enter the name of the divisionor unit within tb, tpplicant organization that will rdntinister the grant, if funded. all Enter the name, address, telephone number, an, :ax number of a person within tba division or unit of the applicant organization who tan answer questions about the application. This should be the person who completed the application and can answer very specific questions : ^'.'~d to it. 4, Payee Identification Number. a) Enter the applicant organization's state payee identif cation number. If the applicant does not have a number, call CID Accounting at (S 12) 463.1940 for information on obtaining a payee identification number, b) Enter the agency's audit cycle. If applicant is currently on a biennial audit cycle, enter the month and year of the last audit. If applicant is on an annual cycle enter the date an which the most recent fiscal year ended. S, Check the box that corresponds to the type of organization of the applicant. 6. Check cither"Yes" or "No". 7. Check the appropriate fund for which the applicant ls applying. S. Year of funding: a) Check either "Yes" or "No'". b) If"No" was checked under ta, check the year of continuation funding for the application. Also enterthe grant number for the current year of funding. 9. Enter a title for the project. 10. Proposed project dates: (Grants are generally for a 12-month peiied.) See page 13 of the Plan for information on grant start dates. a) Enter the proposed start date for the grant (lust day of month). b) Enter the proposed ending date for the grant (list day of month). 11. Check "Yes" if the target population of the application Is 100% juveniles, Check "No" irony part of the target population is 17 years old or older. 12. County population. a) Enter the name of the county where the project is based (generally county of applicant agency). ' b) Enter the total population of the county where the project u based. 13. Enter the names and population of all cities and counties that will be served by the project. 14, Enter the date submitted for Texas Review and Comment System (TRACS) review. Statewide projects enter the date submitted to the Governor's Office of Budget and Planning for review. See page 17 of the 1999 Covernor'a CrtmtnalJusrice j Plan For Texas for more information. 15. Requested funding: (Complete this section after completing pages CJD S•20 ) Note: Applicants m.,y now request two yeah of funding with one application. Enter the requested amount for each year of funding in the appropriate column. Budget pages CJD 3.13 refer to Year A, Budget pages CJD 14.22 refer to Year B. A) Enter the amount of funding requested ftom. CJD, b) Enter the amount of grantee cash match, if applicable. See page 21 of the Plan for information on the required amount of cash mat& c) Enter the amount of in•kind contnbutions for the Victims of Crime Act Fund, Violence Against Women Act Fund, Crime Stoppets Assistance Fund, and the Title V Delinquency Prevention Fund only. See the definitionof in-kind on page 22 of the Plan. d) Enter the total amount or funding for the prefect by adding the line items above. See page 20 of the Plan if applying for Fund 421, )JDP, or SDFSCA funds for information on the decreasing funds ratio, which will explain the r t I maximum amount a project is eligible for. 72 CID Crant Application Form Inmi mchori R•vued: SeptemberW I r c: III CJD GRANT APPLICATION FORM INSTRUCTIONS (Continued) 16. Authorization of grantapplicalion: a) Type the name of the authorized official listed on page CID4. b) Enter the tide of the authorized officiaL C) Enter the telephone number of the authorized official, d) Have the av,horized official signbere. e) - Due signed by the authorized official CJD-2 Designation of GrantOfflcials Seepage 36 of the Plan for Information on designating grant officials. Enter the name, tide, agency, ruiling address, telephone number, and fax number of each orrieial. CJD.3 Community Plan Eligibility Form Only local or tegional applicants must complete this form, It is self-explanatory, CJD•4 ProjectNarratlve Answer the questions in order as concisely as possible. Use 10 or 12 point type and attach iddit'onal narrative pages behind CID-4, marking the pages 4e, alb., etc. 1. Antwer the questions rot the narrative section using up to rive additional page. 2. Summarize the proposed project in 500 words by addressing the topics as indicated. NOTE: Applicants may now request two years of funding with one application. Budget pages CJD 5-13 refer to Year A. Budget poev CJD 14.22 refer to Year B. Budget Year A CJD4 Budget Summary Use whole numbers only, round amounts to the nearest dollar. + BUDGET CATEGORIES -This section should be completed after the next seven budget schedules are complete. Use this page to carry forward the totals from each budget schedule. For a definition of in-kind. see the Plan. + CASH MATCH - Enter the sou:ces and amounts of all cash match. PROGRAM INCOME • Enter the sources and amounts of all existing program Income. List the total of all program Income on line II under Budget Categories. THE FINANCIAL OFFICER NAMED ON CJD,2 MUST SIGN THIS PAGE AND INITIAL ALL OTHER BUDGET PAGES. CJD-6 Schedule A: Personnel 1. Direct Salaries -List each grantor match fundedpmition separately. Do not group like positions on a single line. Enter the percent of time that each position will spend on the Stint project Forty hours per week If comidered 1009E of time. 1n general, positions for less than 25% will not be allowed. 2. Fringe Benefits - Enter the amounts rot each type of fringe benefit and the rate or percentage to determine the dollu amount for each line item. THE FINANCIAL OFFICER MUST rNITU L THIS PAGE. See page 23 of the Plan for policies relating to this schedule. CJD-7 Schedule B: Professlonal and Contractual Services Follow instructions on page. THE FINANCIAL OFFICER MUST INITIAL THIS PAGE. See page 26 of the Plan for policies relating to this schedule, CJD-g Scheduft C: Travel and Training e Local Travel • Enter the tide or position of each person traveling along with the anticipated number of local travel triter and the r rate or reimbursement per mile. Enter the source of funds and the total funds to be expended. e Non-Local Travel • Enter the purpose, destination, and anticipated emu of both in- and out.oGuate travel. Do nor group simile i ! trips; enter each trip separately. 73 Clo Crane Apptieehon form I"trvehona Revised: Sept+.mber.11W , r• F CJD GRANT APPLICATION FOP-Al INSTRUC LIONS (Continued) Training Tuition and Fees • Enta'ae purpose and name of the training or conference and the anticipated costs orregistration. fees. Do not group similar training; enter each separately. THE FINANCIAL OFFICER MUST INITIAL THIS PAGE. See ptge 31 of the Plen for policies t 'anng to this schedule. CJD•9 Schedule ps Equipment List each piece of equipment to be purchased is well as the cost of equipment. Do not list brand names. Complete the required budget narrative as instructed on the pages THE FINANCIAL OFFICER MUST INITIAL THIS PAGE. See page 33 of the Plan me policies relating to this schedule, CID-10 Schedule Ei Renovation and Relrofit for JuvFoile Detention Facilities This schedule Is only applicable when applying for State Criminal Justict Planning (421) runts. Enter each cost to be incurred In the renovation or retrofitting and the source of funds cos each. Complett the required budget narrative as instructed on the page. THE FINANCIAL OFFICER MUST INITIAL THIS PAGE, See page 34 of the Plan for policies relating to this schedule. CJD•I I Schedule F: Supplits and Direct Operating Expense Enter the type of supply or operaiing expense and the amount and source of funds for each. Complete LSe required budget narrative is Instructed on the page. THE FINANCIAL OFFICER MUST INITIAL THIS PAGE. See page 34 of the Plan for policies relating to this schedule. CJD-II Schedule G: Indirect Costs Indicate whether the amount of indirect costs was determined by using the CJD two-percent rule or an approved cost allocation plan. If on approved cost allocation plan was used, Attach the relevant pages to the opo!ication. Follow the remaining instructions on the page. THE FINANCIAL OFFICER MUST INITIAL THIS PAGE. See page 33 of the Plan for policies relating to this schedule. CID-13 Total Project Budget This page is to determine all other funding sources for this project end to determine the total percentage of CID funding and m !ching funds rot this project, regardless of source. Follow directions on the page. You may use as many Pagel as needed. THE FINANCIAL OFFICER MUST INITIAL THIS PAGE. Uudget Year 0 I CJD-14 through 11 Spend SJltunnlj and Schedules A-G These pages are the budge awrsmary nd schedules for a continuation year of Aiding. Refer to the instructions for CID-5 through CJD-13 THE I It1ANCIA I 011 K FR h(UST INITIAL EACH OF THESE PAGES. CJD-22 Total Projeci Budgel lhrs page is to determine all ot:.cr funding sources for this project and to determine the total percentage of CID funding and matching funds for rl:is I rclect regsrdlrss of source. Follow directions on the page. You may use is many pages as needed. THE FINANCIAL o11 ICER MUST P41TIAL TIIIS PAGE, CJD-23 & 24 Certified Assurances 'I M Auihoraed G(ficia) as designated on page CID-2 must read and certify by signature that the grantae orgini2ition and all A r sub:ec pientr wfll abide by Anse r+rtif+cations, I 74 CIO Grant Application Form iNnv-• ,i RevtseJ: Septm,t+er, 1957 c= u Form RA 16 NONPROCUREMENT DEBARMENT CERTIFICATION Instructions: First, read the instructions and guidelines on the following two pages. Then, complete this certification form and return it to CJD. U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS OFFICE OF THE COMPTROLLER Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions (Sub-Recipient) This certification is required by the regulations implementing Executive Order 12549, Debarment and Susp-nsion, 28 CFR Part 67, Section 67.310, Participants' responsibilities. The regulations were published as Pan , if of the May 26, 1988 Federal Register (pages 19160.19211). (1) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ;ueligiblo, oi voluuurily excluded from participation in this transaction by any federal department or agency. (2) Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an exportation to this proposal. Jeff Moseley County Judgv Name of Authorized Official Tide of Authorized Official 3i fDate. Denton County Name of Organization I 110 W. Hickory, Oentoi=, Tx 76201 i r. Address of Organization 75 k CID Forms Packet Revised: September, 1997 I V t 1 I NONPROCURFNWM DEBARMM CERTIFICATION Prior to the release of funds by CID for federal grants, your agency must review, sign, and return to CJD the attached OJP Fann 406111 1 - Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion, Lower Tier Covered Transactions.' The fort must be signed by the Authorized Official tax lgnated Indic grant. The U.S. Attorney General Order No 1271-98, published in the federal Reglner, Volume SJ, No. 101, May 26, 1981, announced the 'lion of a government-wide uniform syncm an Nonprocurement Debarment and Suspension that will be applicable to the nonprocurement assistance uuivities of the at tcea, bureaes, and divisions of the Department of Juslice which have grant-making authority' All agencieslnrganizstions receiving federal funds from CJD In the amount of 525,000 or more must complete OJP Form :06111 (9/11) which terl5cs that neither the agencylortenlzation or its otCcas ate debarred, suspended, Ineligible, or are voluntarily excluded from receiving federal funds, before entering Into a financial agreement (i.e., grants and contracts).' In addition, any o-ganizalion contracting for goods and/or services of 513,000 or more (rederal funds) must secure the time certification from the prospective contraclm, The later certifications must accompa.y rho contract which, by requirement, is sent to CJD for approval. Agencieslorganizatlons must but their c crtificstion upon a review of the monthly publication 'Lists of Parties Eacludcst from federal Procurement or Nonprocurement Pregrarru' and the weekly supplements to that Issue prepared by the U.S.Otri Services Administration, to confirm that the agencylarganization or its africers are not ineligible. Attached is an ~nfortation shoes that explains the "Lists of Panics.,' and haw to obtain it. INSTRUCTIONS FOR CERTIFICATION 1. By signing and submitting this proposal, the prospective lower tier poniclpant is providing the certification set out below. 2. The tertifitation in this clause Is a material representation of fact upon which reliance was placed when this transaction was entered 1 into. If it 1: later determined that the prospeclive lower tier participant knowingly rendered an erroneous certification, in addition to other remedies ova Itable to the Federal Government, the deparmen1 or agency with wit this transaction originated may pursue available temedies, Including suspension and/or debarment. The prospective lower tier participant shall provide immediatz written notice to the person to which this proposal Is submitted if at any time the prospective lower tier participant learnt that its certification was erroneous when submitted or has become erroneous by reason of changed eimumstanets. 4. The terms "covered transaction," 'debarred; 'tuspended," *ineligible; 'lower tier covered transaction; "participant; 'person; primary covered Iransaction' "principal; 'proposal," and "voluntarily excluded; as used In thisclause, have the meanings act out in the Definitions and Cu, trait sections of rules implementing Executive Order Mill, S. T': p:c.yeetlve lase a :er participant agrees by submitting this proposal that, should the ;t)poeed cm erd tramscrrdn be entered into, it shall not knowingly enter into any lower tier covered transaction with s person who Is debarred, suspended, declared In6gibte, or voluntarily excluded from participation in this covered iransact(an, unless cuthorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further sgres by submitting this propocl Thal it will Include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusiond a% !r Tier Covered Transactions; without modifieatioe, in all lower liar covered traotactions and In all solicitations for lower liareove,ed transactions, 7. A participant in a ,erv! transaction may rely upon I cemitScation of I prospective parieip:mt In I lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded f-orre the covered tranattiipm, unless it knows that the i cemifcation is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may check the Nonprocurement List 1. Nothing contained in the foregoing shall be construed to require establiaxnent arm sysem of records In order to render In good faith toe certification required by this clause. The knowledge and (nfornntion arm participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of busintss dealings, ' 4. Except for transactions authorized underpsregrpph f of these Instructlans, if a participant In acovered transaction knowingly ener$ into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntary excluded from participation in this transaction, in addition to other remedies available to the federal government, the department or Agency with which this transaction originated may pursue available remedies, Including suspension and/or debarment. 'Lauver Tier Covered Tnnsacuons may Ite Int"tered at any grant or contract man icllon 01`1111,00001 more it IN 11811 or loner level. hronprxuremem may ba inerteted is sly form of grant at contract having the principal purpose ar oWstance aclidriea, rather dun rederal y 4rocmtm ni sedans. Atimcyrorpnialion may be Interpreted as the entity In whose no" the grant is awarded. Omcers orihe Isencyloganitauom maybe Imtetpreed so any or he rottewing perlaru who will have critical influence on or wbrnntivo control over that nanuaion (i e„ gran) oreontrect): members of ' ga.eming bards, dnecton, other employees, and consulunu. psri ti potion In this tranacdon, in oddh !am w other remedies lr slrable to Lisa Federal Government, the depanmentor gency wlihwhich this Innsaction originated meysuesue svailable remedies, Including suspension anNadebarrntnL 76 CID Forms Packet Revised: September, 1997 r u NONPROCURF.MEN'T DEBARMENT CERTIFICATION (Continu4 LISTS OF PARTIES EXCLUDED FROht FEDERAL A user of the Lists of Panics should refer to the appropriate PROCUREMENT OR lYG7PP.aDCUREbtENT cause and treatment code explanation before determrtir a listed psills status. PROGRAMS The Lists of Parties Excluded from Federal Procurement or How To Obtain Copies Nonprocuement Programs, issued monthly, Identifies thou parties excluded throughout the U.S. Government (unless Federal agencies may purchase annual bulk subscriptions to the otherwise noted) from receiving federal contracts or federally Lists of Parties st cost from the U.S. Government Printing approved subcontracts and from censin types of federal Office. Agencies should arrange for their own internal Financial and nonfinancial assistance and benefits, distribution. The agency contracts under the heading "For Additional Information' are atwra of the procedures for The Lists of Parries Excluded From Federal Procurement or purchasing and distributing robceription copies. Nonprocurement Programs suptrsedes the Consolidated List of Debarred. Suspended, and Ineligible Cormnciort The new Nonfederal persons or organizations interested in obtaining ` Lists of Parties incorporates all the listings of the superseded subseriptiens b the Lists of Pubes should compact the Consolidated List and has a new, additional teciton, Parties Superintendent of Documents, U.S. Oovemme,a Printing Excluded from Nonprocurement Programs, it is malnuined by Office, Washinpon, DC 20402. The telephone number is the U.S. General Services Adminisnstion (GSA) for the use of (202)183.32)8 on cam ,ercial lines or 183.3231 on the FTS Federal agencies amd others involved in federal programs and (Federal Telecommunications System). activities The Lists of Parties is structured In accordance with a recommendation from fhc interagency Committee on Electronic Supplement Debarment and Suspension. A weekly supplement to the Lists of Parties is available on Purpose of Lists of Parties OSA's Informuion Resources Scivice Center electronic bulletin board. When used with the latest Issue of the The functions of the two sections of the Lists of Parties tee publication, the electronic supplement will provide up~to-due distinct and are explained below. information on excluded parties. The first section, Parties Excluded from Procurement To use the electronic bulletin board, you must hive access to Programs, lists contractors that are excluded government-wide, am asynchronous, ASCII terminal (e g., a word processor or a unless otherwise noted, from Federar procurement and7or sales microcomputer) equipped with crmmuniesttons sothvare ants a prnnrame. Such an exclusion may be based on the `modem" or 'coupler.' A modem Is a device that permits administrative debarment or suspension of a conusctar by an ugnals from the terminal to Ln sent across the telephone lines. agency in accordance with Federal Acquisition Regulation Users can access the bulletin board using AUTOVON, FTS,or (FAR) 9.4, Federal Properly Management Regulations (FPMR) commercial lines. The telephone numbers tee: 10145 6, Government Printing Office (GPO) 1^ttructiom ]00 Dated 1]S~ 110, 1IA, or 'J. S. Postal Service (PS) Publication 41. An FTS ris exclusion may also be the result of action by a Federal agency r 9301 under the authority of it statue, executive order, or regulation 1200 Will 1]9.7661 y 21006avd 710011 applying to procurement programs. AUTOVON J00 baud 294- Tbn second section, Parties Excluded From Nonprocurement OR4 Programs, lists persons (individuals and entities) excluded 1200 bwd 2944521. love rnmcm t-wide, unless other ise noted, from certain types COMMERCIAL 100 of Federal financial and nonfinancial assistance and beneLts. bx COMud(6IMERCIAL An exclusion may be based on an administrative debarment or 1200 btud(202)J)3.7661 sutpemion by any Fed.,rat agency or the voluntary exclusion 2400 hsud(202)766.9614 OF a person under agency regulalions implementing Executive Order 12W, Ponies Excluded from Nonprocurement For further information on how to access the elecnanit bulletin Programs also includes actions under the authority of a statute, board, call Mrs. Juan L. Smith at (FTS/202)523.41171 another executive order, or a regulation applying to nonprocurement programs. 'telephone Inquiry Service For either section, the treatment to be accorded to a party listed A telephone-ini;uiry answering service Is available In GSA's depends on the type of nclusionary action and the authority Office of Acquisirion Policy lot genera) questions about entries under which the action was taken. The cause for the exclusion in the Lists orpsmies. The number to call either during or oer and the treatment of the party excluded are rated by a code in normal business hours is (FTS403)786.0688. Your call will f t the lisnng. These codes are explained , nder the heading be recorded and answered either the some dry or the following `Cause and Treatment Codes" for the Ponies Excluded from workingday. Procurement Programs and for the Parties Excluded from Nonprocurement Programs 71' CID Forms Packet Revised. September, 1997 ` r I Forst RA 1 CIVIL RIGHTS LIAISON CERTIFICATION lostructions: All applicants for Victims of Crime Act (VOCA) grants most name a civil rights contact person. i, As required by federal guidelines and the Gotwrnor i Criminal Justice Plan /or Texas governing the Crime Victims AsAstance Program under the Victims of Crima Act of 1484, the following person is j named as the civil ights contact person who has lead responsibility for insuring that all applicable civil rights requirements are met and who shall act as liaison in -oil rights matters with the Criminal Justice Division and with the Office of Justice Programs (U.S. Department of Justice). i Jeff Moseley (Name, typed of printed) County Judge (Position or Title) _1_10 N. Hickory, Denton, TX 76201 (Mailing Address) (940) 565-8687 (Telephone Vumber) i 78 CID Forms Packet Revised: September, 1997 t , I i i Form RA 12 hN'DEPENDENT ANNUAL AUDIT CERTIFICATION The grantee hereby assures compliance by itself and its applicable sub•reeipients (contractors) with the Single Audit Act Amendments of 1996, PL 104. 156 and, particularly, with the requirements ofOMB Circular A•133 as follows (check one))- 1. V Grant(s) expenditures of 5300,000 or more in federal funds An annual single audit by in independent auditor made in accordance with the Single Audit Act Amendments of 1996 and OMB Circular A-133. 2. Grant(s) expenditures of 5300,000 or more in state funds An annual single audit by an independent auditor made in accordance with the Uniform Grant and Contract Management Standards (UGCMS). I 3. Grant(s) expenditures of less than 5300,000 in federal funds • Exempt from the Single Audit Act. However, CID may require a limited scope audit as defined in OMB Circular A-133, 4. Grant(s) expenditures less than $300,000 but S50,000 of more in state funds A program-specific audit. S. Grants(s) expenditures less than a total of 550,000 in state funds Financial statements audited i accordance with Generally Accepted Auditing Standards (GRAS). NOTE: Grantees exempt from the Single Audit Act require nu (i.e. those expending less than $300,000 in total federal fmortci I assistance) are prohibited from chargin cost of a Single Audit to a Fed-ral award. Aut rued Offcia igna Financial Officer (Si a re) eff Moseley, Count dge Jives Wells, County Auditor ,f1~~~~ Date T/ Dade Denton County Grantee Organization Grant Number Regardless of items checked above, the grantee should, within 60 days following the da't of the grant award, furnish the following information: I, The identity of the organization conducting the audit / 2. Approximate time audit will be conducted 3. Audit coverage to be provided f t 79 I - iseD Form Picket Revised: September, 199? • i a C I U II ~I Form M 7 ok DRUG-FREE WORKPLACE CERTIFICATION By signing this application or grant agreement, the grantee is providing the certification set out below. This certification is a material representation of fact upon which reliance was placed with the agency determined to award tit: grant. If it is later determined that the grantee knowingly rendered an erroneous certification, the agency, in addition to any other remedies available to the federal government, may take available action. 1. The grantee certifies that it will provide a drug-free workplace by: A. Publishing a statement notifying employees that the unlswful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition. B. Establishing a drug-free awareness program to inform employees about: t 1. the dangers of drug abuse in the workplace; 2. the grantee's policy of maintaining a drug. free workplace; 3. any available drug eoonseling, rehabilitation, and employee assistance programs; and 4. the penalties that maybe imposed upon employees for drug abuse violations. C. Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (A). D. Notifying the employee in the statement required by paragraph (A) that, as a condition of employment under the grant, the employe: will: 1, abide by the terms of the statement, and 2. notify the employer of any criminal drug statute conviction for a violation occurring in ttm workplace not later than five days after such conviction. E. Notifying the agency within ten days after receiving notice under subparagraph (D)(2) from an employee or otherwise receiving actual notice of s-chconviction. F. Taking one of the following actions with respect to any employee who is so convicted: 1. taking appropriate personnel action against such an employee, up to and including termination; or 2. requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a federal, state, or local health, law enforcement , or other appropriate agency. 0. Making a good faith effort to continue to maintain it drug-free workplace through the implementation of paragraphs (A), (B), (C), (D), (E), end (F). 11. The grantee shell insert in the space provided below the site(s) for the performance of work don: in connection with the specific grant. Place of Performance, Denton County i 110 W. Hickory, Denton, Denton, TX 76201 n,n AKeu ny pry ;e.Or~Moselcy County ~Judxe r (IAll r\ t Denton County 80 CID Forms Packet Revised: September, 1997 t . t5 11 HISTORICALLY UNDERUTILIZED BUSINESS PROGRESS ASSESSMENT REPORT (HUB-PAR) CountyDistdct No. District Contact Person Jeff Moseley Phone Number 9( 4~ ) 565-8687 If you have contact with a Historically Underutilized Business (HUB) using Criminal Justice Division money, please fill in the appropriate columns for each HUB paid this period. I wiil not be contracting with a HUB this period. ; GSC Total HUB Certification 0 VID n Contracted Amount Paid Contractor/Supplier (5 Digits) If GSC Us; Only An; cunt S This Period known r 10 A HUB is any business in which at leas: 51 1/6 of the equity is owned, operated, and controlled by one t° or more women, Black, Hispanic, Asian, Pacific Islander, or Native American. 81 VD Forms Picket Revised; Sepsember, 1997 r. MAP OF SERVICE AREA DENTON COUNTY, TEXAS r... A vIEw ' 62 7627 213't `fi'r{' { SUDELL s I 76257 SANGt.R ILOT POI T 76256, 76257 .Lt KRU DE ON A,UBREY us 76219 7 07 76227 PROSPER ^ 75076 3 DENTON 76205 m 1 DENT N PONDER 6201 UTTLE ELM 70201 d y} T6259 D 75066 3 77201 DEN TON 750 76206 OF 76 OS { F:U 0 506 76031 r AR YLE 7 226 JUS 7 I fly 76217 f~ ` THE OLONY 56 a.~ SmLE ARR LLTO(4 `0 ROAN KE FLOWER M 760 8 75010 762 2 Y 76026 HASLET ewe r~, 76052 7 07 ttaf " ollUf ZIP CODE MAP ' A + 76' Zp Code fnr Unfversiy of North Texas ; t )t' 76;1^ • 75p Code for Texas tbbman's Unlversity 82 C r CRIMINAL j.STICE DEViSION OFFICE OF TTIE GOVERNOR CERTIFICATION To SUPPORT IN-KIND CONTRIBUTION OF VOLUNTEER SERVICES VOCA & VAWA ~ TOTA ' VI~LUS A. Estimate the number at volunteer hours to be contributed to "pant project during the proposed grunt period. B. of the number speeif)ed on Line A: Criminal District Attorney 1,Victim Assistance nteMllcontribute 4hours valued at $ 21.00 ?o.idon nA.) the hourly rate of $1. _15. Carrollton Police Dept. 2, Volunteer will contribu'v 4 hours valued at S 21.00 Qaitlan n d.) • the hourly rate of S. Lewisville Police Dept. 3, Volunteer will contribute -A- hours valued at $ 21.00 ' lraitlan nd.) the hourly rate of S_5.} Criminal District Attorney 4, Family Vinl n a Tnearm will contribute 12 hours valued at $ 62.00. (rm)tlon nu.) the hourly rate of t-5„11. 5. Use additional pages as necessary. 'An applicant using a rate other thus the minlmum wage law rate mustlustify in detail the beats for the rate used. t C. Total value of volunteer services: (B1 + 9.2 + B3 + B4, plus any attached pages.) S 125.0Q I lnstrucflons: 1 Include only those hours which can be supported later by monthly time and attendance records to be maintained by the grantee in the grant records. i d3 , Ftnue' )fieuln(tlnb CJ0-0.I w..ares V r r CRIMINAL JUSTICe Diva SIGN OFFICE OF THE GOVERNOR, CERTIFICATION TO SUYpORT IN•KIND CONTRIHUr10N OF PROFESSIONAL SERVICES VOCA & VAWA TOTAL VALUfi A. Estimate the number of hours of to be Contnbuted (Deurtbe lrpe of prof nslonal w 1c al without cost to this grant project during the proposed grant period, B. The customary hourly billing rate by the contributor for such service is t S C. Total value of fully contributed professional services (A x B)b: S D. Estimate the number of hours of to be provided at mmrtbe "d d pia Ins1 anal wAftl a discounted billing rate during the grant period: & The customary hourly billing raiq by the contributor for the services described In "D" above is The hourly rate of discount given as a contribution to this program b: S E Total value of discount on professional service (D x E) is: S G, Total value of contribution for professional service (C 4 F) L!: S I lntlrurllons: I 1. Reflect only those hours or rates lot which the contributor will sign an affidavit-of-worth, monthly or upon delivery of the service, for the grant records. 2 Hours contributed At a discount rate should be reflected only V the contributor will monthly or upon delivery of the service sign an affidavit-of•worth, and to the effect that the discount Is based entirely open the nonprdtit status of the app8cent/grantee upon the charitable ndure of the program, Le. not available to the public at large. rye i j Flnorxib1011kcllnVliob CJD47.1 te~.l~r k r. 1 r F CRIMINAL JUSTICE DIVISION OrF1ce OF THE GOVERNOR CERUFICATtON TO SUPAORT CRANT FUNOmr, FoR PROTECTIVI ORDER/CHILD AIusttftoEII Asuss PETITIONS VOCA & VAIVA The is applyingto the Governor's Office for a grant wl.lch Includes funding (Nome O Crnnl Arrlkrnl AS#wy) for attorney's services to prepare and/or present protective order/chid abuse/elder abuse petitions, estimated to number _ during the proposedgrant period. This funding Is being sought on theadvice thatthe reltvaritattorney'sservIces are not available without cost from legal aid organirntions or from the office of the District Attorney/County Attorney. The grant application iequires inclusion of die completed certificate. C5pn Un of Fnn-uBre t%WkW 91 Anrlk&nl Aaenryl Saul To Be COMPUTED BTTHI DIsTR)C't/CCtiN1Y ATTORNEY Complete applicable lines: W This office cnn provide relevant attomey's services. r O As a matter of practiceor funding limitations, this office can provide the relevant attorney'i services for coly petitions. (wmPH1 ❑ As a matter o'lo%-, ordinance, or Jurisdiction, this ofr" cannot provide the relevontattocney's services. U As a matter of practice and/or funding limitations, this office cannot provide the r.devont attorney's services. ❑ Other (state briefly}: i (!wlurn lk,vin Momeyrt•wnry Anamrt-eat[.~taM¢i tr,Tyriubk aael 1»~) Bruce lsaackan Criminal District Attorney # \ . ) as linanr alltlFiwf lniHdu CJD•i.7 1iiij al r CRIMINAL JUSTICE DIVISION OFFICE OF THE GOVERNOR CEPTIFICATION TO SUPPORT IN-KIND. CONTRIOUTION OF TRAVEL EXPENst VOCA & VAWA Lstimate the travel eepemaes to be provided by volunteers in support of this program, without reimbursement. TOTAL VALUE ~I A. Loc I travel In the program service area by private auto, miles At S Iiper ,rile. Specify purpose of Oe travel: - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 0. to-state travel outside the program service srea by private auto: miles at $ per mile days of lodging at f per day days of meals at $ per day Other (describe): S-- f Specify purpose of the travel: - - - - - - - - - - - - - - C. Sum of "Totals" of items A and 6 above: TOTAL: lnslruriicns: 1. The purpose and de..dnatlon of travel must meet the same criteria as Is used 10 determine the allowability of staff travel 2. The ralos used to valuate travel e+pense must be the same as or lower than the orkanitation policy/rates used to reimburse staff for comparable travel, A~ G InClude only that travel ahlCII can be subOanlialed later by record of actual travel performed during the grant pe- rHxl. I . k gti I nunnnl l4hrrt Iniliab l~I~A.I w i j , r.. CRIMINAL JUSTICE DIVIsioN OFFICE OF SHE GOVERNOR t i CERTIFICAMN To SUPeoRT IN-XIND CONTRISVTiON OF Ecivi a!ENT VOCA do VAwA n. List each item of Il!!Y equipment (including furniture) which s expected to be contributed at full market value during the grant period, Full Mark.-t Contributor Total Market Equipment Item Quantity Unit Valut Value Contributed f f • S S TOTAL S_._ B, List each Item of 11!!4 equipment (including furniture) which is expected to be purchased at less than full market value during the grant period. ; pull Market Discount Sell.r/Conlributor Total Discount Equipment Item Q,lantily Unit Value Contributed - - - S_- S s_ S S TOTAL S Instructions. 1. Only new equipment may be listed. 2. Contributions from the appiicari.'prantee are not allowed, I ~ 3 Title to equipment must be received during the grant period. 4 List only those items for which the contributor will sign an affidavit-of-worth upon delivery. (Not applicable to A discount purchase). S, List only those discounts for which the contributor will sign an sfildavlt-of•worth upon deliverryy and to the effect £ r that the discount is based wirely upon the nonprofit status If the applicant/grantee or upon charitable nature of the program. le., not avEllable to the public at large. 67 FVnencLil Ull~<cr hliliab CJD-9.1 1".~~a t I I I I CRIMINAL JUSTICE DIVISION OFFICE OF THE GOVERNOM f CERTIFICATION To SuProRT 1N-KIND CaNTRIaUTION OF OPERATING SERVICES I I VOCA do VAWA A. List operating services, such as building space/rent, printing, building or machine maintenance/repair, copying, dealhm/layout of brochures (specify purpose), transportation, etc, which will be contributed in whole or in part during the grant period. Do not Include telephone service wilh space/rent, Full Market Contributed Service ':onlributor Velua Amount TOTAL S It. For buildingspoceonly, Number of square feet contributed at full market value: Market value (monthly) per square fool, S-_- - - Number of square feet an which a rent discount Is given: Market value (n.ondJy) per square foot: 5--- - Discount (monthly) mliowed per square fool: . Is the sivice used for office or other programs? (Specify which) What Ix the maximum number of persons (staff, volunteer, and clients under this grant) r that will occupy that space at a single time? Name of a professional appralser/realtor who determined the maAel value cited: - - - - - - - - - - - - - - - - - Estimate monthly cost of utilities Included In the rate cited: S Are janitorial services Included? Yes No fnsMUCrionr.- 1. List only those services for which the contributor will sign an affidavit-of•worth, monthly or upon delivery of <ervlCC ~ ~ ~ List only 11,,ne items for which the contributor will sign an affidavit-of•worth,enonthly or upon delivery of the ser• l vice, mid to L,a effect t(tal the discount given (if applicable) is basgd entirely can the nonprofit status of the applicant or upon the charitable nature of the program. l.e , not available to the public at large. r { t. The workcl value of tla building apace mud K. based oo an indetti+tda r appraisal by a professional appralser or realtor, . 88 Inwl.r• k liru'w'rull xG-.'r lrnnrta (hD'ILI 1 i , I I t CRIMINAL JUSTICE DIVISION OFFICE OF THE GOVERNOR ! CERTIFICATION TO SUPPORT IN-KIND CONTRIBUTION OF SUPPLIES VOCA & VAWA v List each;:enerol category of supplies which is expectsl lobe r mtributed at full market value during the grant period. Supply Category Contributor Total Value - r S TOTAL $ I Ii. List each general category of supries which is expected to be purchased st discount during the grant period. Supply Category Sellet/Coribibutor Full Market Discount Value Given 5------ $ TOTAL S , Insr: tenons.1. Only supplies in new condition mat be listed, 2. Contributions from the applicant/grantee are not allows!. 3. Supplies must be ; ecok ed during the grant period. 4. List only those items for which the contributor will sign an affidavit-of-wc rth upon delivery. (Not applicable to discount purchaso). ! 'r {j r~ r 5. List only those discounts for which the conk ibutor will sign an affidovit•o6worth upon delivery and to the effect that the discount is based entirely upon the noaprofil status of the applicant/grantee or upon charitable natwe of tho program. l.e„ not available to the public at large. I i 89 I' J Finanri~l t141i+cr ld adr CJ1111: t~werr ` 1 I ~ t I I I CRIMINAL JUSTICE DIVISION OFFICE OF THE GOVERNOR k ADDITto NAt INFORMATION TO SUPPORT BUICDINO RENT (As a Cash Eloendimn) VOCA da VAWA For the rent budgeted as a sash expenditure on page CJD•11 or CJDL20 the following certification Is made: 1. NunAvr of square feet of office space bud,; led. - j a. Full mlmthly rental rate paid for that spate. I b. Maximum numlxr of persons (including employees, volunteers, a• J clients) wiu+ may occupy tlwt space at any single point in time c. Does the rental rate stated include: Maintenance, O Yes ❑ No Estimated montltly Utilities: ❑ Yes P No Estimated monthly Janitorial: 0 Yes O No Estimated monthly S, d. The rental rate stated Is consistent with the prevailing rate for comparable space in t)Ie local area 0 Yes C1 No c. Remarks (if any): 2. Number of square feet of shelter spate budgeted. a. Full monthly rental rate paid fc hat space. f b, Maximum number of persons (inc ng employees, volunteers, and clients) Win may occupy that space at any gle point in time. e, Does the rental rate stated include I Maintenance: ❑ Yes Cl No Estimated monthly i Utilities: ❑ Yes ❑ No EsHmaled mondily f- - I Janitorial: 0 Yes ❑ No Estimated monthly f j d. 7'he rental role stated is consistent with the prevailing rate for compatible space' r in the Incal area.❑Yes 0No A+ _ (Ile it, Remarks (if any): - I 90 th6ae; Ill 0I I'vel h,. hAl 01). 11.. NMI Mr i l S' f 1 -I CRIMINAL JUSTICE DIVISION OFFICE OF THE GOVERNOR SERVICE RECORD, PROJECTIONS, AND SVRVEY DATA IMtmNlrFn1 VOCA & VAWA DIRECT $ERYICE PROlEr 7f ONLY Definition.+ for Section Ct L CdsiSCounselJn:refers totn-personcrisis IntlrVentlOn,emotion aIsupport,guldanceandcounseling provided by Counselors, mental health professional, or peers. Such counseling may occur, (a) at the scene Ora crime; (b) in•.mediately after a crime; CC) At the first in-person contact between an advocate And victim (this would include meeting the victim in an emergency room, at a police station, or At it district attorney's office, 00; (d) duringin-perm,icontact for thedurationofthetris)sexperience;orinthe case ofsurvtvorsofhomicdevictims or DUI/DWI, crisis Intervention may occur months after the victimization, 2. Ulm pConlaclitferstoIn-person contacts, telephone contacts, and written com munica tion with victims to offer emotional support, provide empatheiie listening, check on a victim's progress, and guidance for other than crisis reactions After thevidindzation. d. 7 h~tsp. refers to intensive licensed psychological and/or psychiatric treatment for Individuals, couples, and family members. This category includes the evaluation of mental health needs, as well as the actual delivery of psychotherapy. 4. 9ma Treatment refers to the coordination and provision of supportive group activitie3 for both adults and children.This category iocludesself-help, peer, emotional support, social support, drop-In groups,and community crisis intervention In a group setting, 5 .4hsltetl$ift flogss refers to offering Short-term and long-term housing and related support services to victims and members of their familias following A victimization. 6. lnformi& oaandReferrai(In•Person) referstoin-personcontocisbyVOCAorVAWAfundedpersonnelwiththe e victim and Identifying services offered and support avsilabie,Thls includesbothwithln thegrant organization and to outside sources. (This is th : moil under-reported satvtce category,) 7, lustics 5 u0-91YA jua refers to: (a) law enforcement investigation support, (b) a+<;stance during the law enlorcement iseestigations; (c) vApLination ofcrimina?proceclurvi And civil pimclurei (a4 related to CASA projects, elderly and child abuse petill,hns,prntetlive orders nod, in very limited cases, to civil litigation); (d) Iran, lpottation; (e) court-related support, such as: (1) court ormotation, (2) court escort, (3) ease appearance notification, (4) case status and disposition information, J (5) victim impact stAtemenh and letters, (6) r40staoce with restitution, F (j~ \ Ct (7) witness fees, (19) iotirnidationintervention orprotection services, (9) child c.Ire, (101property return, etc; and IA p.ut-scrder clog services following d+a di.positionof A crin+lnal court pnxeeding, including offender reteam nolifici lion at the probation, paro% and parthwi S1ngJ t,4 of the criminal Iustlu system, e1e, 91 r I CRIMINALIUSTICE Dms10N OFFICE OF THE GOVERNOR IiRVIGI ECORO, PRojicnONS, AND uRVEv DATA r (cormNUSO) VOCA & VAWA Dieter SERVICE Pa OJECR ONLY Definitions continued: H. fMgency Financial Assistance refers to: i (a) locating emergency loans and petty cosh; (b) assistance in filing fur losses covered by public and private Insurance programs including workman's compensation, unemployment benefits, welfare, and Medicare; and (c) payment for ..xis, food, emergency shelter, and ctoth(ng. 9. Emergency Legal Advoucv refers to filing temporary restraining orders, Injunctions and other protective orders, eider abuse petitions, and child abuse petitions but does not Include criminal prosecution or the employment of private attorneys for non-emergency purposes, such a custody disputes, civil suits, etc. 10. AsElsianceln fil3nc CocsyS~ Hon Claims includes making victims aware of the Availability of crime victim compensation and Assistingr the victim in completing the required forms and In gathering the needed documentation. It may also Include lollowup contact with the victim compensation agency on behalf of the victim, (Grantees are federally mandated to provide this serviceJ 11. Personal Ad,vocan refers to (a) assisting victims in securing rights and services from other agencies; (b) locating emergency financial assistance, intervening with employers, creditors, school officials, and others on behalf of the victim; (c) assisting in filing for losses covered by public and private Insurance programs including worker's compensation, unemployment benefits, welfare, etc; (d) accompanying the victim to the hospital, and oilier general InfortnAtion on rights and remedies available to the victim. Example: giving a victim information about AFDC, WICK, and food banks , ; supplying bus tokens to vlctims to victims, etc, should be counted As Personal Advocacy. (This Is the second most underreported serviee category.) 12. 111" h o ne Co n tact info moats, o n atld$gtt1E►I refers to con tacU by VOCA or VA WA funded personnel with the victim and identifying services offered a-id support available. This does not Include calls where counseling Is the primary function. 13. QLhU • Identify anyse,vicri not listed that are offered to crime victims by the grant program. List each "other" type of service separately. Exa mples of "other" types of services (a) setting appointments to prepare applications for protective orders; (b) disburse restitution; or (c) hospital and home visits. ~ r •ar ~ G 3 92 • taolzl ,~,r.,, s COOPERATIVE WORKING AGRj1;)LMy.T This is to certify that the objectives of the Denton County Victim Notification Grant application submitted to the Criminal Justice Division of the Office of the Governor have been reviewed and that it is mutually agreed to cooperate to whate.er extent is necessary in carrying out the work plan described in that application. Additionally, Denton Police Department is cognizant of the rules and , tegulations governing the operation of the grant and agrees to abide by any and all such rules or special coneitinns relating to the application. Signed: _ _ I Denton County Criminal District Attorney Signed g Denton "Police Department -vr 1 Date: 93 c 4-vo Fr Ag" in k AGENDA INFORMATION SHEET Ods AGENDA DAM Fcbroaryl6,1991.1 i DEPARTIIIENTi Police CAI; SIichael W. Jcz SUBJECT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DENTON, TEXAS AUTHORIZING THE MAYOR OR CITY MANAGER TO EXECUTE THE ATTACHED SERVICE AGRFEMENT BETWEEN THE CITY OF DENTON, TEXAS AND INTERACTIVE SYSTEMS, LLC FOR EQJIP+MENT, SOFTWARE AND SUPPORT FROM PREVIOUSLY BUDGETED GRANT AND MATCHING FUNDS; AND PROVIDING AN EFFECTIVE DATE. @ACKGROUNII In November 1997, the Denton County Distiicl Attomey's 0111ce applied for grant funding under the Victims of Crime Act Fund through the Criminal Justice Divisk4a of the Office of the Governor to develop a comprehensive automated victim notification system in Denton County. The purpose of the system, Victita Information & Notification Everyday (VINE), is to provide timely and accurate infomtation to victims and concerned citizens regarding offender status, prosecution schedulce, and available victim services. Information can be obtained using two distinct methods. A twentyd'our hour hotline provides continuous access to inmate custody status or prosecution schedules or victims and concerned cititcns can register with the system to generate immediate contacts when an inmate's status changes and when court dada are set or changed. In order to benefit as many victims and citizens as possible, the District Attomey's Office proposed that six of the major police agencies in Denton County join with them in a contract w ith a vendor, the VINE Company (Interactive Systems LLC), to develop and implement this system, The VINE Company has been identified as a sole source vendor for this system, This agenda item Involves approval of the service agreement with Interactive Systems LLC that is necessary to implement the system, OJtTIONS 1. The City can choose not to accept the terms of the service agreement and, therefore, r~ net implement the system. t. n 2. the City can choose to enter into 0i, senice agreement with Interactive Systems LLC. I c? c. F I RECOMMENDATION The Police Department recommends that the City enter Into the service agreement with Interactive Systems LL^. L The proposed Information rystem will provide timely and accurate information to crime victims and citizens regarding offender status. f ' 2. Such Information can, especially In cases of violent offenses, play a vital role in the safety and welfare of the victim. i 3. Without entering Into the service agreement, the City will not be able to take advantage of the lowered cost of implementing the system. i PRIOR ACTION/REVIEW During the 1998.99 budget process, the Department submitted a supplemental funding request for the required local match to participate in the grant program and implement this system. This request was included in the final budget approved by the City Council. The service agreement was reviewed and approved by the City Legal Department. FISCAL IMPACT The direct costs associated with this service agreement are covered in the previously budgeted grant and matching funds. The City will bear all costs associated with changes , or modifications to existing systems that are necessary to provide interactive Systems LLC with data required for the notification signal. RpMsth'eus n ZG Chief of Police Prepared by: us Wright I Alai Support Operations Divis{on t n u I~ ' tk ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DENTON, TEXAS AUTHORIZING THE MAYOR OR CITY MANAGER TO EXECUTE THE ATTACHED SERVICE AGREEMENT BETWEEN THE CITY OF DENTON, TEXAS AND INTERAC- TIVE SYSTEMS, LLC FOR EQUIPMENT, SOFTWARE AND SUPPORT FROM PREVI- OUSLY BUDGETED GRANT AND MATCHING FUNDS; AND PROVIDINO FOR AN EF• FECTIVE DATE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That the City Council hereby authorizes the Mayor or City Manager to exe- cute an Agreement between the City of Denton and Interactive Systems, LLC, for equipment, software and support, substantially in rise form of the attached Exhibit "A", and further author- izes the expenditure of previously budgeted giant and matching funds for that purpose. SEC11ON 11. That this ordinance shall become effective Immediately upon its passage and approval. PASSED AND APPROVED this the _ day of 1999. i JACK MILLER, MAYOR i ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: HERBERT L. PROUTY, CITY tTTORNEY BY: CH LOL`M ~4,o LM w D.r OrdleeeirKVME.ppod odn lo, 3 C I i Victim Information & Notif' •ation Everyday Service Agreement i Agreement No, :980706074 Date.- December 8, 1993 l i BETWEEN: (CUSTOMER) t Interactive Systems, LLC City of Denton, TX (Denton P.D.) 332 West Broadway Suite 1300 601 E. Hickory, Suite E Louisville, KY40202 Denton, TX 76203 1. interactive Systems, LLC (the "Service Provider"), hereby agrees to provide victim nor f cation services as described herein and in the proposal attached to this agreement (the "Service The Services will be provided in connection with the following correctional facilitiesr QYQMnton Jall. The Services will be provided to; The City QfDenton, Texas (Devron Pol.'ce Department} (ihe "Customer"). The Customer hereby agrees to purchase from the Service Provider the Services on the terms and conditions hereinafter ser forth. This agreement shall be effective as of the day of and contlnue for twelve consecutive months after the service is introduced in the community (the "Initial Term"). This service will be Introduced In accordance with the implementation Schedule set forth in Section 7 of this Service Agreement, provided the Customer complies with any required changes or modfcations to their existing automated system during that period. 2. Description of Services. a. VINE Service. Subject to the conditions and limitations contained herein, the Service Provider shall provide a victim notification service on a 24 hour a day, 7 day a week basis through its automated call center, This victim notification service snall herein be referred to as the VINE° service Included in this service are the Initial labor and expenses to dedicatea special telephone number for rho Customer's use of the Y1Ne call center, The VINE° service includes the processing of incoming and outgoing victim calls as well as other sendces which are described in the attached proposal. Victim notification calls only occur after the Customer and or the Customer's equipment transmits an automatic or manual notification signal. Upon receiving the notification signal, the notification processes as defined in the VINE°proposal are performed (this VINE proposal Is attached and incorporated herein as Exhibit 2). The Customer shall bear all costs associated with changes or mod f cations to their existing automated system to provide the Service Provider with data required for the notification signal, The Service Provider acts only in the capacity of consultant io assist in this work. The Service Provider !s responsiblelAr all development associated with r Se processing of the not f cation signal and the actual notification attempts once the signal has been transmitted. {mere applicable, costs of postage and stationery are excluded 3. Son-Ice Privider's Erpress If urranries t t l'" < a. Warranty of Title or Licensure. Service Provider warrants that it hol.fs title and copyright too// sofh+-ape and associated modules licensed and delivered pursuant 1) the Service Agreement and/or that N is fully licensed by the copyright and titleholders of the software to license Customer's Wool said software pursuant to this Sen-lee Agreement. Page l of 6 4 I n. b. Warranty of Performance, Service Provider warrants that all software and provided hardware will perform free of defects that would prevent the system from operating in the manner described In the contract documents and any other related user documentation for the version Installed, A c. Year 1000 Compilance The Service Provider warrants that the Software product Me, which is to be licensed for use by the Customer, is designed and performs In such a manner that, Wthin limitations of current hardware and operating systems that are generally accepted as standard la the compui, r industry, the following conditions exist. • Calculation, storage, retrieval or transmission of data fields and date-dependent data will not cause the software to abnorma'ly terminate or produce invalid results during use of the software product for the bustness purposes for which the product is designed. • Century recognition and calculations accommodate same century and multi-century dare values and provide date data interface values that reflect the century. • The above year 1000 features assume that the date data passed from the Customer's software from the Customer has 4-character year fields and the data within thoseffelds is accurate. • Ifa Customer's system changes such that a date field is sent from the Customer without century data, the Service Provider's system Oll default to the current century. The Cuslomer(and Client, if an)) is responsible for the continuation of data generation to the V IINE• Interface with accurate century date, In the eirnt the Customer is unable to provide the required data to the Interface due to any event affecting the Customer's booking system, or any other system used to generate inmate and or victim data, the Customer is still bound by the terms and conditions of this contract for the payment of the monthly service fees as outlined in section 5(b) of this Service Agreement, 4. Supplies and Alaterials. The Service Provider shall make available certain materials and supplies to the Custorncr for use in introducing VINE to the community. The creation of print, radio and television PS4's is included in start-up fees. Quantities ofsuppon materials such as brochures, victim cards, posters and similar material Is included in start-up as indicated in the VINE proposal that (span of this contract, At the ctsoomer's expense, addalonal quantities of support materials maybe purchased. 5. Pricing. Prior to this contract being valid, and service to begin, the Service Provider must receive a purchase order from the Funding Agency to cover the following fees, a. Non-&curringStartyp Fces. These fees are for establishing the system connecticn, startup, training, and interface development. These fees are billed and due prior to work beginning on this project The startup fees for services on this project are; S6.250.00 including the .welsh Languaee, All startup fees must be paid in fill prior to the service being Mislaied. Invoices paid after 50 dgvs will e assessed a finance charge of 1 % per monin, t b. Ea-ring Operational Fees, Thesefees cov .r the annual cost of operating and supporting the ! jr VINE I service. !Hardware and Software service are included in this fee. All incoming and outgoing calls are included in these fees as well as 14 hour monitoring of the service and the cost of transmitting all data, These fees are bitted during the first month ofservice. Billing will begin no Post I of 6 ` . ~ S 1 C c I I I lilt i k sooner than (1) moving the system into the production call center, or (2) the negotiated System Online date in the Implementation Schedule. The operational fees for the first twelve months of the VINE service will be S 6.000.00. Invoices paid af?er 30 days will be assessed a finance charge of 1 %per month, 6. Performance of Services Not Covered, The parties agree that should the Service Provider choose to perform, at the Customer's request, any services not covered by shi i contract, the Outumer shall compensate the Service Provider for its direct labor, parts and su~oontracled workat'the Standard Rate of $ 73.7011ir and Overtime Rates of $'115.001M. 7, ;plementadon Schedule. An Implementation Schedule will be developed and agreed upon during the design phase oflnstallation. The completed schedule will be signed and attached to this contract as an addendum (a sample addendum is attached to this contract). Billings, as set forth in section J(b) of this Service Agreement, will begin at the sooner of (1) moving the system into the production call center, or (1) the negotiated System Online date in the Implementation Schedule. 8. Indemnity, a. IndMmi tratlon of Service Provider, The Customer shall indemnify to the extent permitted by law, the Service Provider and shall hold the Service Provider harmless against any damage, loss, cost or expense which the Service Provider may sustain or incur by reason of any claim, demand, suit or recovery by any person or entity arising out of the failure of the Customer to perform the Customer's obligations pursuant to this Agreement. Customer shall not be liable under she foregoing indemn f cation provision to the extent any damage, loss, cost or expense results from the proportional negligence or willful misconduct of the Service Provider, b. Indemnificad n to the Customer. Notwithstanding Section 8(a) hereof, the Service Provider shall indemn fy the Customer and shall hold the Customer harmless against any damage, loss, cost or expense which the Customer, may sustain or incur by reason of any claim, demand, suit or recovery by any person or entity arising out of the Servtce Provider's performance (or nonperformance) of the Service Provider's obligations pursuant to this agreement. Such indemnification shall also extend to any third party claims that Service Provider's software, products or services violate or infringe any claimed (wellee,ual property rights, and in such cases, Scrslce Provider shall provide at its own expense separate counsel to defend Customer against such claims. c, LiwjwdgjPcded, Neither party hereto may assert against the other party any claim in connection w0h this Agreement unless the asserting party has given the other party written notice of the claim within on, (i) year after the asserting party first knew or should have known of the farts giving rise to such claim, 9. farct Ala)eure Neither party shall bear ny !labilityor responsibility whatsocvrr to any other party for any failure to perform or iWay caused by Rre, earthquake, explosion, flood, hurricane, lornadots, the r elements, acts of God or tfe public enemy, restrictions, limitations or Interference of p,vetnmental r ' € (1'- authorities or agents, war, invasion, insurreclon, rebellion, riots, s'rikesor lockouts,.nabiliry to obtain necessary materials, goods, services, utilities or labor, or any other cause whether similar or dissimilar Page 3 of 6 6 c t to thefore8olng which is beyond the reasonable control of that party, and anysuchfallure or dela y due to said causes or any of them. 10. Entire Agreementt Inconsistent Terms, This contract, with attached exhibits, includes the complete and exclusive statement of the agreement between the Customer and the Service Provider, and supersedes any and all other agreements, oral or written, between the parties. This contract may not be modified except by written instrument signed by the Customer and by an authorised representative of the Service Provider. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with the terms and conditions hereof, shall not bind or obligate the Service Provider. 11. Contract Renewals. This contract shall be renewed, after the initial term, from month to month unless either party provides to the other party thirty (30) days written notice of the intent to cancel. The customer has two additional renewal year options without price increases, assuming ser 'lee lines are not ehanged. Any changes In pricing for this Agreement will be mutually negotiated between the Service Provider and the Customer prior to contract renewal. 12. Assignment. Neither party may assign its rights, duties, or obligations under this contract without prior written consent of the other parry, bat such consent shag not be unreasonably withheld. M. Jurlsdictlon and Choice of Law, This agreement and all questions relating to its validity, interpretation, performance, and enforcement shall be governed and construed !n accordance with the laws of the Stare of Texas,. Service Provider and Customer hereby consents to theJurisdiction of on), competent court of record of the State of Texas with respect to any actions arlting from this agreement and further consents to venue in Den ran County, Texas., 14. Customer's Project Manager. For the purposes of this project iho ollowing contact will be used as the ctsiomer's project management contact All project responsibiililes that belong to the customer will be coordinated and managed by Ali contact The Customer appoints the project manager to be , { 1NTERAC7711ESYSTEMS, LLC RYt Signature Date Thomas R Seirle P_ Sales do Marketine Name Title r Page 4 or 6 7 u I Customer Acceptr,tec of Proposal • The above prices, proposal, provisions and conditions are sari factory and are hereby accepted. Sendce Provider l: authorized to do the work as specloed. Payment witi be made as described on the terms outlined in this service agreement. CUSTOMF'R BY.- APPROVED AS TO LEO JL 7RM.- Signature Dare BY• ~ Herbert L. Prouty, Clty.tfto~ y Name rifle r C Pages of 6 8 r t, t' i ~ Interactive Systems, LLC Imple ientation Schedule WORK DAYS •F) Contract signed. 0 Project engineer contacts customer. 10 Planning dt design complete. 40 Equipment Installed. IS Customer programming complete & 70 data delivered to VINE. VINE programming complete. 70 QA testing complete. g0 Customer testing complete. 90 System o. it. 95 Training complete. 100 Media announcements. 100 This is to certify that I have reviewed the design specification and implementation schedule and find it acceptable. 1 also understand that any changes from this point on will result in a change and subsequent delay in the implementation schedule. I further understand that a requested change may result in a charge by The VINE Company (Interactive Systems LLC) as outlined iu the signed contract. w. CUSTOMER signs here. VINE PROJECT MANAGER signs here. rr~ ht r' 1 r: EXHIBIT Page 6 of 6 9 r c~ OCT 15 1999 15140 FR THE VINE CM~ 502 992 0012 TO 1940 82992] P.02i17 I! I Victim Information & Notification Everyday Automated Victim Notification System Proposed to Denton County, Texas City of Denton, Texas City of Carrolton, Texas ? City of Lewisville, Texas 'Fho-~e,~exas Proposal Prepared by The VINE Company 332 'West Broadway, Suite 1300 Louisville, KY 40202-2130 EXHIBIT 10 III t- ~ OCT 15 1998 15149 FR T}E VINE Cflrfr7tY 502 942 0012 TO 19403827923 P.WI/17 Denton County, Texas , VINE Program Proposal COMPANY BACKGROUND Interncdve•Systems ("TN+ VINS Company') was incorporated in 1993 with iu headquarters located In Louisville, Kentucky. The company was formed to develop and provide antotnated Victim Notification services. Those services provide victims of crime Information and notification abort their attacker. Interactive System's vision Is, To continue our prrowth at the leading provider of automated vkrbn wt0cadon tervket to the crtedaol/utdce community. Our primary product is called VDW, which stands for Victim Information and Notification Everyday. It was first developed for the Corrections Departraent in Louisville, Kentucky, From thin btoakthloagh In technology, Interactive Systems pioneered a new approach to notify victims of violent crimes when their attacke,a are released from custody. Today the VINE progrem to In 24 states covering more than 300 communities. It has proven to be a positive outreach to all types t f crime victims, SERVICE OVERVIEW This proposal explains how Interactive Systems (the VINE Company) will provide an Automated Victim Notification Service for Denton County through its national call center located in Louisville, Kentucky. The VW program will be Integrated Into the customer's computer system The customer's staff will continue to use the existing softwaro sad prooedum for processing inmate and cam can Information. Below is a brief description of the VINE service. VINE 80-►ice Description VINE is a service that provides incoming calll services for crime victims within a specific county. Victims of crime will call this number to receive basic Information about a defendant held in custody. U registered, VINE will monitor the inmate's status and automatically begin malting notification attempts to the victim, until it successful notification Is recorded The customer will be given the VIMIJ workstation for Windows software. This software allows the custotrter to t+e&W certain typos of victims for written notification letters. The VINE wotkatatlon software will also provide audit reports on in notification calf that the system processes. Every single contact to a victim Is recorded to provide assurance of the systems performaoce. The VWE Company provides these serviaa by linking the customers oomputq Into thn automated W Ill call center in LoufavWo, to addition to providing the automated , sei vices and support, VINE prepares and assists the customer with a complete tm'alaS, promotion, t ad public relations campaign daisrwd to ensure that the projram effectively reaches crime victim within the community. a M°"'s0p a 'N Is ter MapW bb Paps l W27J97 "W "OH "460 tee t •+ra t7raesn stMnas uc It I OCT 15 1996 15149 FR TFE W NE CO~ 502 992 0012 TO 19463827423 P.e4i17 Denton County, Texas; • VINE Program Proposal DETAI[M SERVICE DESCRIIMON Once this project Is ooetracted by execudat ft VINO Service Agreement (See Enclosure, Tided • service AgmMMtl, Interactive systems will assign a project teem to assist In the development and Introduction of the V2W service. This teem will consist of the ' following me, ban: I Account Manager To act ae the primary account contact for any Issues relating to the contract or service proposal Project Engineer To coordinate and manage the technical implementation of the service Promotion Specialist To assist with+de development of pr nodonal mime..6 such as the VIMs brochure, victim ID Cards, Television and Radio Public Service Anaouncemews (PSA's). This person will also coordinate triiaing programs, media coverage, and press aaaouncemeals. At the point the contact Is executed, a customer representative must be namee in the contract as the point of contact or customer's project manager. The interactive systems team will work with the customer's project manager to Introduce the services described In this proposal. The project Engineer will coordinate an initial design meeting with the customer's Internal project manager. This meedog will result in a script design for incoming sad outgoing calls, as well as a project Implementation schedule showing the responsibllides of the Customer and Interactive Systems. Within 30 days of executing the service agreement, a design specification document will be produced which will provide all of the technical details for the system interface described below. Interactive Systems will establish a VINE' telephone number dedicated for the Customees use. Concurrently, Interactive Systems provides and Installs the necessary interface hardware that collects the Inmate data from the jail's mainframe computer system. The tluromcr will be required to assist In the development of the software Iaterface between the criminal justice Information system and the VI1W Call Center. There an many methods of creating this Interface, Interactive Systems will develop the accessary Interface software to eolle A this Information from it tranwction flle, crated by the cu comer, and transmit it back to tine VINE" flail Center. The cost of cresting is'-e triw4ctioo file that will be harveste4 by the VW Interface will be the responsibility of N customer. a kft In m ssrtlnts r cr passr r se Pays 2 16U97 9t10i0 "l l eonAiNnarf one M+pMer s►e1MH M I+Musw srslrss, tl0 12 1 OCT 15 1998 151d9 FR THE VINE COhPAW 502 992 6012 TO 19403827923 P.05/17 Denton County, Texas • VINE Program Proposal mlwww~ ` The Info madon typically required for this project interface Is shown below: IIWTE DATA 7nti BoalklIl>oate ID YES YES Vknown YES celled Do" NO Oeatrabd a the was NO YES Rea Yp.S l.ocadon Code Cullvot a loceda NO custody Code Type SwW LI Supe ieod. YES eakoa de V ReveonfotRsNue Ifs oaaned B onM Told l of Ball 0 CHARGE DATA AM= B w TES ;qr N Code Y&9 VICTIM DATA 1V vial= are ro*ured by dw cu omr) V c ' Numbs t of Victim Name Fiat. Las k Mail Addleq If kw" o Te oae Number for Cos PIN fa wkaowk uW YES Guuca Kay Kay Wd to de vktkm to u YES iam.~t COURT DATA Cue Number Sometime *dW / YFJ r Nod Brew [tae Na{t, q Bveot Type Codr tad c4 t type of YES - - t ( ~ Kev U, Oft-Two to N tetemerlat eeateenl M t#Y Ne1eM MM hp % lwn" PIIt0wol l eoalenttd eaeprgatwry peMtpa ta.wtw ryMaae, ue 13 c OCT 13 1998 15149 FR THE VINE COPPFW M 942 0012 TO 19403827923 P.06i17 Denton County, Tow • VINE Program Proposal This proposal assumes that the customer'; 6xhnk al staff will provide programming and testing assistance during the design and development of the Interface. One sample rletl Qd for creating the V1NB iaterferx is deaeeibed below. This Interface rosy be accomplished by atlsching a PC on the rnstDroWs network commurdcadog with TCPIP protocol and defining the appropriate transaction Odes that will be tratssferrod (via FrP). Inmate custody and victim files will be transferred every 10 minutes, court Information will be traoaferrad once per day. 'i'bis VDM Interface PC will contain software to transfer these files, grocer the information and then transmit the information to the VINE call center by calling out on a standard analog line. Sometimes the customers can generate standard reports to disk files which contain the Information on the files shown above. These files can be picked up by the VDM PC and used for the VINE program This approach may require little or no changes on the customers computer system. The interface hardware that is placed at the customer's site will be owned by the customer. This equdpamnt will be maintained by Interactive Systems as a pot of the monthly service fee for the duration of this eoau*ct. Interactive Systems will be responsible for the telephone lines that (1) callen dial into, (2) notification calla are placed on, and (3) data from the booking system is trans onW on. The only telephone lines provided by the customer are those used for VINE' workstations as described to the next section. T YPIew VINE System ~ aft VAW Aarha =VVU mdpkb Lb" Cabo t.ri a oe.n or a~ al. i Y3I2 Ca3I Center } Maroc an aafemmado* MMMAIW TI ssesv+ee l =M I iy I d rWjA Am 1Ort0 1IMe Aatl W M FM "oW NM Page 1N11Jl7 llOtaf!l011 eeMldrNsl rot t+~VWrPFd"!rM WWh&A srwnt, U0 I~ r I OCT 15 1999 15,50 FR THE WE CCMPPW 502 992 0012 TO 19403827923 P.07i17 Denton County, Tow - VINS Progl.:,'n Propoul t VVW Workstallm I interactive Systems also provides a Windows software package called the VINE workstation, This software will run on a customer provided PC running Windows 3.11 or Windows 95. 711a software requires a modem and a customer supplied telephone line for accessing the VRfe Cali Center. This software will allow the customer to perform the following types of functions: • Register victims for telephone or written notification • Print notification letters for victims who are pro-registered • Print reports about registered victims • Print notification audit reports for documentation • Call Trace by Phone Number • Call Trace by Inmate Number • Summary of Unconfirmed Calls • Summary of Succam" Calls • NotiAeation Summary Report • Audit Report • Print VINE usage reports with stmistles on number of calla, number of notifications, number of victims, number of Instates, and number of Inmate searches • Print tracking report for the manual release Line Noti ication betters The MNTF -atvice is able to snake notifications using a combination of telephone calls as I well ss wencn 1,-em Written notMoatiom MquIrg pry-jVld j eyed victims will addreaaes ensured by the coL..;djtMC. NotMeation calls ere used for notification of release, transfer, arrest, or a change In security level. Calls are also used for notifying vlct,mslwitrteeses of upeomiq court events as well as other important dues. Written notification Is a backup to telephone notifications. Some victims may PM have telephones, or may not be available by phone at the point of a notification event. Often phone numbers provided w dlwonnected of out of service at the moment of nodflcado.t. i Nodficatloe Letters are generatcd at tie cotlnty/mtate syency's site using the VDW t , Workstation for Windows moth rare. This software connects daily with the call oenar and extracts all necessary letters, paerated since the last call. These letter sto then printed no the customer's letterhead at the customer's site. setters toay be generated as a backup in ease telephone notification is not confirmed, or as a primary notification In place of telephone calla. This can be configured from project to project. Am wo ffaw "M*" 10"rim/ Y e• pap s 1e119l97 tt'eOeHe?111 saiar•e~l ssl ruplArrtrearfr ~ tnrtMe» ydrw uu kS OCT 15 1998 15158 FR TK VINE 0311P W 502 992 0012 TO 194038.M3 P.eBit4 Denton County, Texts • VINE Program Proposal k For those victims who the customer chooses to register, notification letters cc be i automatically generated with the VINE Workstation. The eustomrt may choose to we letters with one of the following options for amb tvoepf notiflc go two I'Chun in custody stn AmuL Coud date. Parole Hearing. • Lcum as a Backap to Calla • Letters will be generated for each vlcdm registered by the customer only if the telephone notification is not confirmed. • Letters to Addition to Calls • Loetters will be generated foreach victim registered by the customer In addition to notification calla made by the service Note that If a victim is registered by the customer and no telephone number Is specified, the notification letter will be generated regardieu of which option is chosen. Letter Notification come starKlard with one dukpad letter templates per type of notification event. b"Miog Cade fimm the Public Anyone in the public will be able to all the VINE and lookup an inmate wing one of six pouible identiticadon medlodst 1. Inmate Nam (first tit gut) 2. Inmate Number 3. Can Number 4. Social Security Number S. rmgdsnt Number 6. Arrat Number only iumates currently In custody, or recently neleamdltrawterred will be retained In the system. The customer win be able to specify a period of dme ranging from 1.90 days (Default at 24 hours) after which an Inmate will no longer be located in the servim. An inmate who has been transferred or released within this period of time will still bs located and an appropriate status message win be played (i.e'7hIs inmate wu in custody but hu been recently tmasferted to...") Once the Inmate to located, the caner will be gives the following Informsdon about the Inmate, s Custody Status of the OMender 1 a •e SUP1S1WIM CUSTODY 1 , z* UNSUPBRVISED CUSTODY TRANSPMM TO ANOTHER AGWCY RBLEASM PROM CUSTODY Ar W*** eRl N•FwunlruMa N atrr•,•w h ft Pap 1 Ia131M P06OW011 wrAY•rYtlnt' Itil~l N tel~arera grMM, tlA 16 c OCT 15 1998 M50 FR THE VINE CO"3FW 502 992 6012 TO 1940.7827923 P.09i17 Denton County, TWA • VINE Pfogrom Propo*W , a Location of the Offender A location table will be defined by the customer sbowing all possible locations and an appropriate status message for each a Sentence Expiration Date (if available) a Up to 90 seconds of static text providing direction to other victim service' agencies within the eanmunities. a Next Upcoming Court Date a Type of Court Event a Location and time of Court Event a Bail Amount (tor Pre-sentenced Burma) a 0%arges Pending (up to 10 charge types per inmate, 200 Charges overall) The caller will also be asked if they would like to register for notification. If they tegneat no0cadon, the registration telephone number and PIN code will be accepted }from the caller. Script C utombasi os During the Incoming call, the customer will be allowed to customize the script by modifying the following sections of the script a Initial greeting when the call Is foal answered a Search options presented (from the list shown below) Inmate Number (Customer will choose what this Is called) tar Case Number (Mlstomer will cboose what this Is called) Arrest Number (Customer will chose what this is called) a Social Security Number c* Inmate Name (first, last name, middle l SAI, data of birth, race) a Optional agency to refer the caller to when an inmate Is not located (agency name and address) a Up to 90 seconds of static text providing general jail information sy La vitiation information, how to leave money for an inmate a Up to 90 seconds of static information that will be available to direct the victim to other vietirtt senieos within tie eomunuulty a InitW message for outgoing notification calls a Custody Status Table • With messages regarding when this offender Is being held a Unsupervised Status Table • Vah messages ra Iarding the types of unsupervised custody , a Transfer Status Table • With tL44sa8as defining th s agencies the offender was transferred to a Notification Table • With messagsa defining all possible notitleation manages a Release Status Table - With mesups defining the mum fof release a Court Event Table • With manages defining the types of court events As I61 am aao*m h m raper b Iw PAP? 16" P'N/e!"11 IM01 A +lY aselaMMM1 Pw b a warns araLw, tie 1i c OCT 15 1996 15h51 FR TFE VINE CO~ 502 992 ee12 TO 19403827923 P.10i17 3 Donlon County, Texas - VIN9 Program Proposal a, a Court Ematon Table - With moasqu defining the court locations a Court Result Table - Witt messages ddWng the court event result a Charge Table - With men" defining the grouping of change codes NotlamUon Calling -Patterm The VMr service provides two different notification cluing patterns based upon the type of notification. The "M IH PMORITY" ealllog pattern begins Immediately after the event Is detected and continues at thirty minute intervals for twenty four tours. Then notifications require the called party to eater a PIN ode, provided during registration, tr atop the notification calla. Calling Intervals ate WomuW to 2 hours in the event that a message Is left on an answering mwEne or a person hear the maaasge and fails to provide the comet PIN code. ' The second catling pattern Is called "STANDARD". These calls will be restricted to 7;00sm tW 9;Wpm (customer's local tim) and are made at two hour Intervals for forty eight hours. Than notlflratlotu may be acknowledged by anyone who beta the entire message and adects to and the todficadeos by prmaing 1. Thane messages will also be stepped If two meuaPs am left; on an answering machine, These tyres of notifications me not ended with a PIN code, This is simply because these are Information nodces and do not represent an Immediate safety issue Calls wig be made In the Ianguage the caller selects at registration. FUGH P UORTTY Notfioadon patterns are wed when an lamase Is being moved from the SUPERVISED staple to UNSUPERVISED or RELEASED status. The only exception to this will be an advanced notification of release for and of sentence. If the advanced notice is more than 24 hours In advance a STANDARD notification will be Sent. I All o#Aar notifications will be STANDARD The Customer will be allowed to specify a system parameter which will delay all transfer It notifications for a specific period of time (for security Masons), Mama Release LIw Each custo w will have access tc, a special OW number for tht purpose of manually overriding certain VINE service fmdom This line would be wed if the booking system is unavatlabk or so:4e other service problem has occurred The Manuel Releau; litre will Wow the cwtomer to, a Enter a sectuity M code to Idea* the site a Enter a PIN to identify the caller M+rhrsraaa.etas»1MaiassarttsMs No$ teltfN7 1rK3e1f9011 edMwsY ease s~us~r rN•4 fir waAw t„trar, LLe Ig C OCT 15 1996 15151 FR TFE V1W COIVW 502 932 0012 TO 19403627323 P.It/17 Denton County, Tme • VINE Program Propawal , r e Book In an inmate who should be in custody Release an inmate who Is leaving custody f • Iasue ao escape notice & recapnhe e Cancel notification calla to a specific phone number • Block or un-block inmate information from the service Account Pmmotlos a Anistaoes Mho Account Promotion specialist assigned to this project will provide the following services under this agreement Promedneil M&UM Development Interactive Systems will crate the following prometioorl materials used for long- term promotion of the V1NB service. Victim Brochure (expialn:ag the program, designed to be dlW tlted by law enforcement and other vkft service agencies) A pre-dowanlnQ number of brochures sod service promotion poal.ers per year will be provided aanaaUy trader this agreement Additional gttaodtiea can be purchased for a separately quoted fee. ' I Iatraduchag ME to the Media sad Public • I Interne ive Systems will aulst in introducing VM to the public and the media through media releases sad conferences. This service includes ctss6on ad distribution of media advisories and Public Service Anowammeeta. Interactive systems will also assist in coordinating any needed maths conferences. Support items for media Assistance lociude; s Recommended pray teleaa. .s Generation of a media distributio0 list t Press confemw support, including media kits, Q A A reference sheet rnd press cotlfet+ ate check list , 'Chs Account Protrtodons Department wiv continue to maints.u a . thlp wi41 a t~ the local medic, !taping them apprised of VINE success stories a ; dew VINE swdces available to the community. PageO IV" MOM eastdMsr p" 0dWPuM~~UO 19 J OCT 15 1996 15152 FR THE VINE CC"'" $02 992 0012 TO 19403827927 P.12/17 Denton County, Texas • VINE Program Proposal Program Training .'Training the TrsW"0 Interactive Systems staff will coordinate a VINE workshop for staff and related victim service providers to mid is introducing the VINE program to your community. The workshop consists of from one to four separate presentations to be completed within aone day (g hour) period. The workshop will be conducted by a VINE educator. The intent of this training program will be to train each agency so they will be able to continue training their staff in the future. Arrangements for this treiaing should be made at least two weeks In advance of the service being introduced. Support materials which are provided during this training include: 4 One trah,mg kit containing a descriptive video of the VINE service 4 A complete hum plan designed specially for your VINE prograrn 4 Examples of support and promotional materials, Le. pamphlets, ID cards, etc. This proposal includes up to 10 training kits. Additional training kits may be purchased by Individual agencies at their request. Service Operstk o After the system startup is complete, Iaten ctlve Systems will provide the services on a 24 hour, 7 day per week bads. The VW Call Center is monitored continuously to ensure that any Interruption In service Is detected ad remedied immediately. Interactive Systems maintains redundant equipment in the Caul Center so that Interruptions in service are minimized. Interactive Systems maintains a highly trained and qualified staff to monitor and operate call center equipment. The customer Is given a 24 hour, 7 days per week contact number fo: rite purpose of reporting problems that might be experienced. Interactive Systems responds to these problem mports within 2 hours of their receipt. Live Operator Service Options The VINE' Call G;oter offers a variety of five operator mIstanee features. Thy most common is a 24 boor per day, 7 day per week option to allow callers to prat zero for Operator assistance. In these canes so operator can assist the caller with performing a lookup or rvestering to be notiffiad. This service will cost a county an k ddidonal service fee u well as 1W increase In the Initial startup W. This approach will allow operatotri to give out , information and register victims for either tetept,, me or written notification. If tlr, live operator option Is sued, the a victim will be given a m *Mgt, during notifications, that will Ituquct them to press b' and an operator will take their PIN code and acknowledge notifications. i mriftW MMea*WttWsp"WbMa Paga10 1Of" P0060""11 eawleaMYf ant MgrYary M.'r,(r a rMaeAa sw..a to 20 G i~ OCT 15 19% 15152 FR THE VINE COh3" 502 942 0012 TO 19403827923 P. 17/17 Denton County, Tons VINE Program Propml i Deecriptlon of 8er.ke Fees j Program Startup Peer The VM program mquim a surmp fee and as ongoing rervim fee. The startup fen coven the following program expenses: a All Muipiml required for the Interface a Dovelopmeat of chit= interface software for the booking system a Installation ad checkout of laterfuo equipment a Startup coats for all tel ybme sorvkes a Project Managemeot a Script Design, Racott!4 troaalation and prop w=IAg a Ca11 Center PmFumnin j for all customer options a System tating a Dew4opament of a customised trainiag program a Video training program for arresting Wncla and odw vkdm service providers a Cresdon of Public Service Anaam units for Television and Radio a Davelopaeeat of Vkdm llrachuH and ID Cards (mlaus printing costs) a on Sib Custotimr Orientatim Progtim a Coordiosdoa of Media Anomma rots a Asdstattce with live Prom Conference Pmmtadon Summary of Startup See • ONS TIME nM Denton Coua $13M 3 100 S 18 300 sity of Carrolton 16.250 $ 0 so 6130 Ci Of IAWbVM6 6,130 $ 0 0 Li 30 City of Denton 6 0 0 t, 0 TbwGoIM $A= 6-+ 1 TOTAL + f 21 C c. OCT 15 1999 15:53 FR THE VINE COFfVW 502 992 9012 To 1940382'7423 P. 14.17 Denton County, Twos • VINE Program Proposal system Suppoti Fes A systems support fee is used to cover the cost or providing the service, monitoring the system around the clock, mantaia all software and hardware end support all system programming needs. This fee can be paid monthly, quarterly or annually. It covers the following ongoing support servicee. • Service Operation 24 hours / day 7 days / week • Complete support of interface hardware and software • Monitoring of all system hardwne and software every 10 minutes • 24 hour troubleshooting support if system alarms are generated • Ongoing support of system script or normal pmVwnndng changes • Ongoing public reladons rapport for gemrating ongolag media updates • All incoming and outgoing telephone calls • Communkations cost lot trandfer W all system transactions every 10 minu:es. All system suppotf foes am base on the information obtained by the VDW Survey form This estimate was based on the statist" date provided by the County Agencies. This information inchrdes: I Avenge Daily Inmate 1,200 >100 5,100 >100 5,100 _ftuladoa Number of Annual 10,000 NA NA NA NA Bookings Court Event-Total Felony 11500 NA NA NA NA CasasNear Court Event-Total 5.000 NA NA NA NA Misdem6anoraNar Eadmead ToW Court 14,250 NA NA NA NA a vent Notifications *NOTE: Prteex;rlbtvalid or90d p pdr Jbo' f j 'rWfolnwb,;da~~!!rt•dr» ro a! ~r. a , s r..f /J 4tamrel~n tah4we It We Prom hot Prt t't I tVs?M P"609971" I 22 I OCT L5 1998 ISM FR TW VINE ClX'PFYiY 582 942 0012 TO 19403827423 P.15i17 Dtet>ton County, Tens - VINE Pm9rem Proposl Baca Swoort Fee - Medea Rekadl'NgLagoa Call-in W-Ace victim can call-in to retrieve Information do re 'star to be notified Call out survica Victim will be notified if them is any change In inmate's Ot status Custody statru of the Offender . Supervised Custody - lists all possible locations of the innate A appropriate ¢tatus message for each. a UompsrrW Cu"y - indicates all possible types of unsupervised status (home incarcontion, work release, etc) & appropriate sw a message for each. a Tvawderred to Another Agebty - shows all possible transfer loeadonhessona & Approprlata arses mesage for each a Rehm from Custody - gives Ali possible masons for release & Appropriate status gnggs for each. Sentence Expiration Date Usts current expiration date. Uchanges in states occurs, %ictm will be notified automatically. Parole Eligibility Date Indicates curmt parole date. If date changes due to good behavior, victlal will be notified within 10 minutes of chance. Suppott Program Information Up to 90 seconds of static text providing general Jail InfomAdon (visitation information, etc.) & 90 seconds directing caller to other victim service a titles within their commtusi . Denton Coup $32,651 City of C„amoiton S 000 City of Lewisville $ 6000 City of Denton 6000 ~'Iho~rlocf-" it-f *TOTAL r kWbINIP06 NIpMwr,tl0 Pape 13 IOU" }A060197t1i1 M one 23 I II OCT 15 1998 15:55 FR TIC UIIE CD~ 502 992 0012 TO 194M27923 P. 1W 17 I Denton County, Texas - VINE Prognun Proposal Court bdw=atlon Call-in service Victim can cell-In to obtain information on all possible court events and win event resulti Next upcoming court date Real time inhumation for victimlw•rtnm to plan their schedule TYL)c of court event Ustin of all possible court events & results TAMdon of court event Indicates an owd locations Heil Amount Allows family members or WU bonds mer. to obtain bail information for !ntenced Inman Charges pending Summarises all charge codes into a maximum of 100 chMn quickly and efficlatl , Derltoe Coun c3 nh f Grrolcon so Ci otLewlsvWe Sol Cl of Baton SO so *MTAL Arrest Nodficidan Call-out service Automatic cell to die vie ft 00*169 them of the trator's arrest Registration upon Ming Victim flies complaht with officer. Once the complaint with amating agency perpetrntor u apprehended and booked, the vWm is automaticall notified of the arrest CI 000 DenML&WISville 3 W Cite $2,000 CFt of peatoa 000 ' , *TOTAL 4TOTAL FOIL ALLSEtVICYA ylly9gl. AItd& WOW ftftWJ7arrP"OWbw pop is ttYAM PlefalM11 cowl W ntlx OW P WAn M" al raraew I VA WA arc 24 - - - c. ~alMeNo,,., -UD 4parda Ihm / Gab_._,_r2 - ld _ 9 AGENDA INFORMATION SHEET AGENDA DATE: February 16, 1999 DEPARTMENT: Economic Development ACM: Kathy DuBose, Assistant City Manager, Finance Fiscal- r~ Management A Municipal Services ~~yy SUBJECT Consider an ordinance authorizing the City Manager to execute an aiiport lease agreement between the City of Denton and Mr. Douglas C. Weyer to lease certain premises of the Municipal Airport for the purpose of constructing and maintaining office and hangar facilities thereon, and providing an effective date. BACKGROUND Mr. Weyer wishes to lease 15,233 square feel of land at the Denton Municipal Airport and Intends to construct a 12-unit T-hangar and office facility with approximately 13,000 square feel for the purpose of providing general aviation storage. The terms of the lease will obligate Nit. Wryer to construct a T-hangar facitily with a minimum of twelve individual units with a total of approximately 13,000 square feet and construct necessary taxiway Infrastructure. To facilitate this type of development at the Denton Airport, staff agreed to Improve an existing public access taxiway located south of the proposed development that Is In disrepair. The City will also be responsible for the maintenance ors proposed concrete access taxiway north of the T-hangar development. Staff and Members of the Airport Advisory Board agree that this is an acceptable public-private partnership for development at the Denton Municipal Airport. OPTIONS 1. Require Mr. Weyer to repair current taxiway and appro•,e a lease agreement authorizing a $0.04 per square foot discount on the property for approximately eight years as repayment for his Investment in Infrastructure. 11. Approve lease as proposed with agreement to Improve existing taxiway, No discount, t 3 1 t ' u I 1 RECOMMENDAT1Qj~ Staff wid the Airport Advisory Board recommend Option 11. Although the Airport has experienced significant growth In the ptst few years, i ^ significant T-hangar development has occurred at the Airport in over twenty years, The T-hangar development will provide much needed relief for aircraft storage as T-Hangar unite are In demand through out the North Central Texas Region. ESTIMATED SCHEDULE OF PROJECT The lease would become effective February I S. 1999 and continue through the 10 day of February 2029 (30 years). The lease also provides for two successive renewal terms of ten years each. PRIOR ACTIONaEV IE The Airport Advisory Board recommends approval of the lease. FISCAL NFO ]NATION The lease mete for this property is $0.08 per square foot. Total srua of proposed lease is I S,23S square feet or a total annual lease rate of $1,218.80, E&U= Site Map Ordinance Lease Agreement Respectfully submitted: Linda Ratliff, Director Economic Development Department Prepared by: A4 / f e r ` tF r Mark Nelson Airport Manager 2 u S COSTINO HANOI" AC► ►Rarost0 f.'tOMCAt Tf 121, tAJUw►r I r Fl -F • ~ ~ t f 7 t ! 1 J' txtl ~>o-ir ~ 1 r tl M q ! 1 7 ' t ! MM LMt , S' r ' ►AO"St0 Y• Rep tV61N6 f W RCl %tam tle<iN0 wAtiA VM,rt a• 1411tNO /At NVORANT . Y, MIAC NOT 1U1 APWAOC C"Ctt Y, Y1~1'f •w rrwa MMK.fMY A 1y~1~1 ~AI~Ir ~M W wil~'i r AN" N Y~~,Y~LOL ~ JAMUA Y 1 t c, ORDINANCE NO. AN ORDINANCE AUTHORIZING THE CITY MANAGER TO EXECUTE AN AIRPORT LEASE AGREEMENT BETWEEN THE CITY OF DENTON AND DOUGLAS C, WEYER TO LEASE CERTAITI PREMISES OF THE MUNICIPAL AIRPORT FORTIIB PURPOSBOF CONSTRUCTING AND MAINTAINING OFFICE AND HANGAR FACILITIES THEREON, AND PROVIDING AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SEgr=. That the City Manager Is aulhodred to execute an airport lease agreement between (lie City of Denton, Texas and Douglas C, Weyer, to lease certain premises of the Municipal for the r the terms purposes and ct conditions contained maintaining an this Agreement, c1which Is attached hereto and made a part bettor. SECTION Il. That this ordinance shall become effective immediately upon Its passage and approval. PASSED AND APPROVED this the --day of _ 19". JACK MILLER, MAYOR _ ATTEST: JENNIFER WALTERS, CITY SECRETARY 13y: APPROVED AS TO LEGAL FORM: IIERBERT L. PROUTY, Cl fY Al'IORNEY 14, BY: lfleelef r c- 4. AIRPORT LEASE AGREEMENT j COMMERCIAL OPERATOR THE STATE OF TEXAS 5 I IGIOW ALL MEN BY THESE PRESENTSI COUNTY OF DENTON I This lease is made and executed this day of , 1999, at Denton, Texas, by and between the City of Denton, Texas, a municipal corporation, hereinafter referred to as "Lessor", and Douglas C. Weyer, having his principal offices at P.O. Box 1322, bake Dallas, Texas 75065, hereinafter referred to as "Lessee". WITNESSETMI WHEREAS, Lessor now owns, controls and operates the Municipal Airport (Airport) in the City of Denton, County of Denton, State of Texas; and WHEREAS, Lessee desires to lease certain premises on said airport and construct and maintain an aircraft hangar and related aviation facilities thereon; and NOW, THEREFORE, for and in consideration of the promisee and the mutual covenants contained in this Agreement, the parties agree as followsl 1. CONDITIONS Or AGREEMENT NOTWITHSTANDING ANY LANGUAGE TO THE CONTRARY HEREINAFTER +NTAINED, THE LANGUAGE IN PARA13RAPHS A THROUGH D OF THIS SECTION AiALL BE BINDING. A. PRINCIPLES OF OPERATIONS. The right to conduct aeronautic-aTacy e--9- orTurn W1ng services to the public is granted to Lessee subject to Lessee agreeingl 1. To furnish said services on a fair, eqqual and not unjustly discriminatory basis to all users thereofi and 2. To chsrge fair, re.sonable and not unjustly discriminatory prices for each unit or service3 provided, that Lessee may be allowed to make reasonable and nondiscriminatory discounts, rebates, or other similar types of price reductions to volume purchasers. B. NON-DISCRIMINATION. Lessee, for himself, his personal represents vea, successors and interests, and assigns, as a part of the consideration hereof, does hereby covenant and agree as a covenant running with the land that) 5 0 1 I No person on the 'grounds of race, religion, color, sex, . or national origin shall be excluded from participation in, denied the benefits of, or be otherwise subjected to discrimination in the use of said facilitieel 2. In the construction of any improvenenta on, over, or under such land and the furnishings of services thereon, no person on the grounds of race, religion, color, sex, or national origin shall be excluded from participation in, denied the benefits of, or otherwise be subjected to discriminations 3. Lessee shall use the premises in compliance with all other requirements imposed by or pursuant to Title 49, code of Federal Regulations, Department of Transportation, Subtitle A, office of the secretary* Part 21, Nondiscrimination in Federally assisted programs of the Department of Transportation - Effectual of Title VI of the Civil Rights Act of 1964, as said Regulations may be amended, C. RIGHT OF INDIVIDUALS TO MAINTAIN AIRCRAFT. It is clearly un ere by aaee is no rrig or privilege has been granted which would operate to prevent any person, firm or corporation operating aircraft on the airport from performing any services on its own aircraft with its own regular employees lincluding, but not limited to, maintenance and repair) that it may choose to perform. D. NON-EXCLUSIVE RIGHT. It is understood and agreed that nothing herein contained shall be construed to grant or authorize the granting of an exclusive right within the meaning of Title 49 U.S.C. Appendix 11349, 1 E. PUBLIC AREAS. 1. Lessor reserves the right to further develop or improve the landing area of the airport as it sees fit, regardless of the desires or views of Lessee, and without interference or hindrance. 2. Lessor shall be obligated to maintain and keep in good repair the landing area of the airport and all publicly owned facilities of the airport, together with the right to direct and control all activities of Lessee in this A , regard. 3. During time of war or national emergency, Lessor shall have the right to lease the landing area or any part thereof to the United States Government for military or naval use, end, if such lease is executed, the 6 c~ I J provisions of this instrument insofar as they are inconsistent with the provisions of the lease to the Government, shall be suspended. 4. Lessor reserves the right to take any action it considers necessary to protect the aerial approaches of the airport against obstruction, together with the right to prevent Lessee from erecting, or permitting to be erected, any building or other structure on or adjacent to the airport which, in the opinion of Lessor, would limit the usefulness or safety of the airport or constitute a hazard to aircraft or to aircraft navigation. 5. This Lease shall be subordinate to the provisions of any existing or future agreement between I.eesor and the ` United States or agency thereof, relative to the operation or maintenance of the airport, II, LRASED PRRHIS98 Lessor, for and in consideration of the covenants and agreements herein contained, to be kept by Lessee, does hereby demise and lease unto Lessee, and Lessee does hereby hire and take fron Lessor, the following described land situated in Denton County, Texasi A. LAND, A tract of land, being approximately 15,235 square feet, or 0,350 acres, drawn and outlined on Attachment "A" as Tract A, and legally described in Attachment "B", such attachments being incorporated herein by reference. Together with the right of ingre39 and egress to said proper- ty) and the right in common with others so authorized of passage upon the Airport property generally, subject to reasonab 11 regulations by the City of Denton, and such rights shall extend to Leasee's employees, passengers, patrons and invitees, For purposes of this agreement, the term "Premises" shall mean all roperty located within the meted and bounds described and identified within Attachment "B", including leasehold improvements constructed by the Lessee, but not including certain easements or property owned and/or controlled by the Lessor. S. IMPROVEMENTS PROVIDED BY LESSOR, Lessor agrees to provide, a saor a sole cos an expense, pavement i rehabilitation of "Taxiway J2," Rehabilitation shall consist of A at least two i2? inches of asphalt overlay, !t r, For the purpose of this Agreement, the term "Lessor Improve- ments" shall mean those Oinge on or adjacent to the Premises belonging to, constructed by, or to be constructed by the Lessor, which enhance or increase, the value or quality of the leased land c. 4 or property. Unless otherwise noted herein, all Lessor improvements are and will remain the fin of Lessor. All Lessor improvements must be described in detail above, or above referenced and attached to this Agreement in an exhibit approved by Lessor. C. IMPROVEMENTS PROVIDED BY LSSSES. On said lot, Lessee shall cone ruct a T- anger an office facility not less than 13,000 square feet with taxiway access (stubs) and appropriate culverts or drainage as required by City ordinances in the utility right of way north and south of the proposed hangar as well as other improvements as shown on the site plan attached hereto and made a part hereof for all purposes and identified as Attachment "D." Lessee shall also construct an access taxiway, north of the proposed T-hangar, connecting the development to Taxiway J. Said taxiway shall be constructed of concrete and meet a weight bearing capacity of at least 15,000 pounds. Lessor agrees that Lessee may deny access to the proposed taxiway Lessee constructs pursuant to this Lease to the tenants, their invitees, and customers (tenants), of the property directly across from Lessee's tracts under this Lease. However, Lessee shall provide access to the taxiway being constructed per this lease to the tenant(s) across from Lessee's tract if such tenants agree to pay to Lessee an assessment for use of such taxiway in the amount of 501 of the certified coots (eye mutually determined by Lessee and Lessor after completion of taxiway improvements and including interest on such coats) of the construction of such taxiway based on a front footage charge as used in City of Denton Street Paving Projects. D. EASEMENTS. Lessor and Lessee by mutual agreement may establish, o this leaned premises, easements for public access on roads and taxiways. R. ACCESS TO UTILITIES. Lessor represents that there are water an 3'd" ase ecI trici y lines within three hundred feet (3001) of the leased premises available to "tap-in" by Lessee, and that the same are sufficient for usual and customary service on the leased premises. ZII. TIM The term of this Agreement shall be for a period of thirty (30) years, commencing on the 15th day of February, 1999, and i continuing through L•he 14" day of February, 2029, unless earlier terminated under the provisions of the Agreement, Any attempt by ties see to renegotiate this Lease shall be in writing addressed to the City Manager at least one hundred eighty (100) days before the expiration of the stated term of this lease, and at least 180 days before the expiration of any additional renegotiated period. Lessee has the option to renew for two (2) additional ten (10) ' 0 C' C ~I a year terms. The rental and terms to be negotiated shall be reasonable and consistent with the then value, rentals and terms of similar property on the airport. IV. PAYNINT9, RENTALS AND FIRS Lessee covenants and agrees to pay Lessor, as consideration for this lease, the following payments, rentals and fees A. LAND RENTAL Lessee shall pay to the Lessor for the use and occupancy of M Premises the sum of eight cents ($0.08) per square foot per year, for a total of $1,218.80 per year and shall be due and payable in twelve (12) equal monthly installments in the sum in advance, on or before the 15th day of each and every month during the term of this agreement. Lessee may have the option to pay annual rentals and fees in whole on or before the 15th day of October each and every year of this lease. Notwithstanding the foregoing, the annual lease rental to be reduced by the current lease rate per square foot, times the number of square feet comprising all easements established in accordance with Article 11(D) B. LESSOR IMPROVEMENTS RENTALS. NONEi There are no Lessor improvements on a ease premises. C. PAYMENT PENALTY ADJUSTMENTS. All ppayments due Lessor from Lessee Y All ma a to essor at the officea of the Finance Department of the City of Denton, Accounts Receivable, 215 E. McKinney, Denton, Texas, unless otherwise designated in writing by the Lessor, If payments are riot received on or before the 15th, a five (5) percent penalty will be due as of the 16th. If payments are not received by the let of the subsequent month, an additional penalty of one 11) percent of the unpaid rental/fee amount will be due. A one (1) percent charge will be added on the let of each subsequent month until the unpaid rental/fee payment in made. Failure to pay the rent or penalty amounts on delinquent rent shall constitute an event of default of this lease. The yearly rental for land and improvements herein leased shall be readjusted at the end of each one (1) year period during the term of this lease on the basis of the proportion that the then current United States Consumer Price index for all urban consumers (CPI-U) for the Dallas-Fort north geographical region, as compiled by the U.S. Department of Labor, Bureau of Labor lop Statistics bears to the applicable index at the execution of this lease. The original land rental amount in based upon the formulae set forth in Section IV.A, for the land herein leaned. Each rental adjustment, if any, shall occur on the 15th day of February, beginning 2000,1Jand every year thereafter on such date. The adjustments in the yearly rent shall be determined by 9 f^ c. a multiplying the minimum yearly rent as set forth in Section 1V.A. f by a fraction, the numerator of which is the index number for the last month prior to the adjustment, and the denominator of which is the index number applicable at the execution of this lease. If the product of this multiplication is greater than the minimum yearly rent as act forth in Section IV.A., Lessee shall pay this greater amount as the yearly rent until the time of the next rental adjustment an called for in this section. If the product of this multiplication is less than the minimum yearly rent of as set forth in Section V.A., there shall be no adjustment in the annual rent at that time, and Lessee shall pay the previous yearly annual rent until the time of the next rental adjustment as called for in this section. In no event shall any rental adjustment called for in this section result in an annual rent less than the previous year's annual rent. The adjustment shall be limited so that the annual rental payment determined for any given year shall not exceed the annual rental payment calculated for the previous year by more than ten (101 percent. If the consumer price,index for all urban consumers (CPI-U) for the Dallas-Fort Worth geographical region, as compiled by the U8. Department of Labor, Bureau of Labor Statistics, is discontinued during the term of this lease, the remaining rental adjustments called for in this section shall be made using the formula set forth in subsection (a) above, but substituting the index numbers for the Consumer Price Index-Seasonally Adjusted U.S. City Average For All Items For All Urban Consumers (CPI-U) for the index numbers for the CPI-U applicable to the Dallas-Fort Worth geographical region. If both the CPI-U for the Dallas-Fort Worth geographical region and the U.S. City Average are discontinued during the term of this lease, the remaining rental adjustments called for in this section shall be made using the statistics of the Bureau of Labor Statistics of the United States Department of Labor that are most nearly comparable to the CPI-U J applicable to the Dallas-Fort Worth geographical region. If the Bureau of Labor Statistics of the United States Department of Labor ceases to exist or ceases to publish statistics concerningg the purchasing power of the consumer dollar during the turm of this lease, the remaining rental adjustments called for in this section shall be made using the most nearly comparable statistics published by a recognized financial authority selected by Lessor. V, RIGHTS AND OBLIGATIONS or 1699939 i A. USE OF LEASED PREMISES, Lessee is granted the non- exclusives pirlv ege to engager or provide the followings I. He a_rLeenses and Rental. The rental or lease of hangars i 9n hangar space an related facilities upon the leased premises. 10 r u 2. Office S ace Lease or Rental. The rental or lease of o ce space in or adjoining Lessee's hangars. 3. Aircre,rt and Storage. To provide storage of both Lessee's an su essee's aircraft and aviation related equipment and supplies upon or within the leased premises. Lessee, his tenants and sublessees shall not be authorized to conduct any services not specifically listed in this agreement. The use of the leased premises of Lessee, hie tenants or sublessees shall be limited to only those private, commercial, retail or industrial activities having to do with or related to airports and aviation. No persons business or corporation may operate a commercial, retail or industrial business upon the premises of Lessee or upon the Airport without a lease or license from Lessor authorizing such commercial, retail or industrial activity. The Lessor shall not unreasonably withhold authorization to conduct aeronautical or related services, 0. STANDARDS. Leases shall meet or exceed the following standardsi 1. Address. Lenses shall file with the Airport manager and keep current his mailing addresses, telephone numbers and contacts where he can be reached in an emergency. 2. List. Lessee shall file with the Airport Manager and keep current a list of his tenants and sublessees. 3. Conduct. Lessee shall contractually require his , employees and sublessees (and aublessee's invitees) to abide by the terms of this agreement. Lessee shall promptly enforce his contractual rights in the event of a default of such covenants. 4, Utilities Taxes and Fees. Lessee shall meet all expen. ies an payments in connec ion with the use of the premi- sea and the rights and privileges herein granted, including the timely payment of utilities, taxes, permit fees, license fees and assessments lawfully levied or assessed. 5. Laws. Lessee shall comply with all current and future tederai, state and local laws, rules and regulations which may apply to the conduct of business contemplated, A, including rules, regulations and ordinances promulgated (C' by Lessor, and Lessee shall keep in effect and post in a prominent place all necessary and/or required licensee or permits. 6. Maintenance of Property. Lessee shall be responsible for 11 I R Y. the maintenance, repair and upkeep of all roperty# buildings, structures and improvements, including the mowing or elimination of grass and other vegetation on the Premises, and shall keep said Premises neat, clean and in respectable condition, free from any objectionable matter or thing. Lessee shall be responsible for the maintenance of all new hangar taxiway stubs, connecting the Hangar to Taxiway J2 on the south and the proposed public taxiway[_]located north of the T-hangar development. LEaaee agrees not to utilize or permit others to utilize areas on the leased premises which are located on the outside of any hangar or building for the storage of wrecked or permanently disabled aircraft,, aircraft parts, automobiles, vehicles of any type, or any other equipment or items which would distract from the appearance of the leased premises. Lessee agrees that at no time shall the leased premises be used for a flea market type sales operation. 7. Paintin of Buildin s. During the original term of this see an ur ng each extension, Lessor shall have the right to require, not more than once every five years, that the metal exterior of hangar(s) or building(s) located on the premises he reviewed by the Airport Advisory Board for the purpose of determining whether painting of the exteriors of such buildings or hangars to necessary. if the Airport Advisory Board determines painting is necessary, it shall furnish a recommendation to this effect to the City Council. The Council, may, upon the Board's recommendation, require Lessee to repaint said exteriors according to Lessors apecif!.cationa (to specify color of paint, quality of workmanship and the year and month in which the hangar(s) or building(s) are to be painted, if needed.) Lessee shall complete the painting in accordance with such specifications within one (1) year of receipt of notice from lessor. Lessee agrees to pay all costs and expense involved in the hangar or building painting process. Failure of Lessee to complete the painting required by LessOr's City COwtcil within one (1) year period shall constitute Lessee's default under this Least. e. Unauthorized use of remises. Lessee may not use any of 'tLe Lease an or pr--- em sea for the operation of a motel, hotel, restaurant, private club or bar, apartment house, or for industrial, commercial or retail purposes, except ltr~ as authorized herein. ` 9. Dwellln s. It is expressly understood and agreed that no permanent dwelling or domicile may be built, moved to or established on or within the leased premises nor may 12 I i lessee, his tenants, invitees, or guests be permitted to reside or remain as a resident on or within the leased premises or other airport premises. lo. puit Possession. Lessee shall quit possession of all poem see ease herein at the end of the prima+:y term of this lease or any renewal or extension thereof, and deliver up the premises to Lessor in as good condition as existed when possession was taken by Lessee, reasonable wear and tear excepted. 11. Hold Harmless. Lessee shall indemnify and hold harmless Lessor from and against all loss and damages, including death, personal injury, loss of property or other damages, arising or resulting from the operation of Lessee's business in and upon the leased premises. 12. Chemicals. Lessee agrees to properly store, collect and eTi pose of all chemicals and chemical residueal to properly store, confine, collect and dispose of all paint, including paint spray in the atmosphere, and paint products; and to comply with all Local, State and Federal regulations governing the storage, handling or disposal of such chemicals and paints. 13. Hazardous Activities. Should Lessee violate any law, rule, restriction or regulation of the City of Denton or the Federal Aviation Administration, or should the Lessee engage in or permit other persona or agents to engage in activities which could produce hazards or obstruction to air navigation, obstructions to visibility or interference with any aircraft navigational aid station or device, whether airborne or on the ground, then Lessor shall state such violation in writing and deliver written notice to Lessee or Lessee's agent on the leased premises, or to the person(s) on the leased premises who are causing said violation(s), and upon delivery of such written notice, Lessor shall have the right to demand that the person(s) responsible for the violation(s) cease and desist from all such activity creating the violation(s). In such event, Lessor shall have the right Co demand that corrective action, as required, be commenced immediately to restore the leased premises into conformance with the particular law, rule or aeronautical regulation being violated. Should Lessee, Lessee's agent, or the person(s) responsible for the violation(s) fail to cease and desist from said violation(s) and to immediately commence correcting the violation(s), and to complete said corrections within twenty-four (24) hours following written notification, then Lessor shall have the right to enter onto the leased premises and correct the violation(s), and Lessor shall not be responsible for 13 0 i any damages incurred to any improvements on the leased premises as a result of the corrective action process. D. SIGNS, During the term of this Agreement, Lessee shall have the right, at its own expense, to place in or on the leased Premises signs identifying Lessee. raid signs shall be of a size, shape and design, and at a location %r locations, approved by the Lessor and in conformance with any overall directional graphics or sign program established by Lessor for the Airport. I,"sorIa approval shall not be withheld unreasonably. said signs shall be maintained in good repair throughout the term of this agreement. Notwithstanding any other provision of this agreement, said signs shall remain the property of Lessee. Lessee shall remove, at its expense, all lettering, signs and placards so erected on the premises at the expiration of the term of this Agreement or extensions thereof. VI. COVENANTS BY LESSOR Lessor hereby agrees as followst A. PEACEFUL ENJOYMENT. That on payment of rent, fees, and performance o the covenants and agreements on the part of Lessee to be performed hereunder, Lessee shall peaceably hold and enjoy the leased premises and all rights and privileges herein granted; R. COMPLIANCE. Lessor warrants and represents that in the establishment, construction and operation of said Denton Municipal Airport, that Lessor has heretofore and at this time is complying with all existing rules, regulations, and criteria distributed by the Federal Aviation Administration, or any other governmental authority relating to and including, but not limited to, noise abatement, air rights and easements over adjoining and contiguous areas, over-flight in landing or takeoff, to the end that Lessee will not be legally liable for any action of trespass or similar cause of action by virtue of any aerial operations of adjoining property in the course of normal take-off and landing procedures from said Denton Municipal Airport; Lessor further warrants and represents that at all times during the term hereof, or any renewal or extension of same, that it will continue to comply with the foregoing. VII. SPECIAL CONDITIONS It is expressly understood and agreed by and between Lessor and Lessee that this lease agreement is subject to the following special terms and conditions. x A. RUNWAYS AND TAXIWAYS. That because of the present sixty thousand 60,000 pound continuous use weight bearing capacity of the runway and certain taxiways of the Airport, Lessee herein agrees to limit all a-1 i+itical activity including landing, take- off and taxiing, to iFt having an actual weight, including 14 c~ c I the weight of its fuel, of sixty thousand (60,000) pounds or less, until such time that the runway and designated taxiways on the Airport have been improved to handle aircraft of such excessive weights. Additionally, the weight bearing capacity of the access taxiway adjacent to the leased premises is fifteen (15) thousand (15,000) pounds. It is further agreed that, based on qualified engineering studies, the weight restrictions and provisions of this clause may be adjusted, up or down, and that Lenses agrees to abide by any such changes or revisions as such studies may digitate. "Aeronautical Activity" referred to in this clause shall include that activity of the Leecee or its agents or subcontractors, and its customers and invitees, but shall not include those activities over which it has no eolicitory part or control, such as an unsolicited or unscheduled or emergency landing. A pattern of negligent disregard of the provisions of this section shall be sufficient to cause the immediate termination of this entire Agreement and subject Lessee to liability for any damages to the Airport that might result. VIII. LEASEHOLD IMPROVEMENTS A. REQUIREMENTS: Before commencing the construction of any improvements upo- , premises, Lessee shall submits 1. Documentation, specifications, or design work, to be approved by the Lessor, which shall establish that the improvements to be built or constructed upon the leased premises are in conformance with the overall size, shape, color, quality and design, in appearance and structure of the program established by Lessor on the Airport. 2. All plans and specifications showing the location upon the premises of the proposed construction; 3. The estimated coat of such construction. No construction may commence until Lessor, acting by its City Council, has approved the plans and specifications and the location of the improvements, the estimated costs of such construction and the agreed estimated life of the building or structure. Approval by the City Council shall not be unreasonably + withheld; should the Council fail to deny Lessee's plans ant I specifications within sixty (601 days of submission thereof to the Council, such plans and specifications shall be deemed approved. Documentary evidence of the actual coat of construction on public areas only (such as taxiways) shall be delivered by Lessee to Lessor's City Manager from time to time as such costs are paid by Lessee, and LePaOC's City Manager iv hereby authorized to endorse upon a copy of This lease filed with the City Secretary of Lessor such actual amounts as he shall have found to have been paid by Lessee, and the findings of the city Manager when endorsed by him upon said contract shall be conclusive upon all parties for all 15 { 4 I i ' purposes of this agreement. S. ADDITIONAL CONSTRUCTION OR IMPROVEMENTS. Lessee is hereby authorized to construct upon the a herein leased, at his own cost and expense, buildings, hangars, and structures, that Lessor and Lessee mutually agree are necessary or desirable for use in connection with the operations authorized by this lease, provided hnxever, before commencing the construction of any improvements upon the premises, Lessee shall submit plans and specifications for approval by Lessor as specified in Article VIII.A., above. C. OWNERSHIP OP IMPROVEMENTS. All buildings and improvements constructs upon t e premises by Lessee shall remain the Property of Lessee unless said property becomes the property of Lessor under the following conditions, terms and provisions 1. Removal of Buildings. Nn building or permanent fixture maybe reovehe premises. 2. Assumption. All buildings and Improvements of whatever nature remaining upon the leased premises at the end of the primary term, or any extension thereof, of this lease shall automatically become the property of Lessor absolutely in fee without any cost to Lessor. 3. Sui~ldinq Life. It is agreed that the life of the builder to r-initructed by Lessee on the property herein leased is thirty (30) years. 4. Cancellation. Should this lease be cancelled for any reason before the end of the thirty (30) year e..pected building life, it is especially understood and agreed that Lessor reserves the right to purchase all buildings, structures and improvemente then existing upon the 1 premises by tendering to Lessee one thirtieth (1/30) of the undepreclated value of such building for each year remaining on the agreed life of such building. The undepreclated value of all improvements is to be determined by having such improvementa appraised by three appraisers, one appointed by Les-;or, one appointed by Lessee and one appointed by the two appraisers. I IX. SUBROGATION OP MORTGAGES 1 , A. Any person, corporation or institution that lends money to Lessee for construction of any hangar, structure, building or improvement and retains a security interest in said hangar, structure, building or Improvement shall, upon default of Lessee's obligations to said mortgagee, have the right to tinter upon said leased premises and operate or manage said hangar 16 C' { i A structure, building or improvement according to the terms of this Agreement, for a period not to exceed the term of the mortgage with Lessee, or until the loan is paid in full, whichever comes first, but in no event longer than the term of this lease. It is expressly understood and agreed that the right of the mortgagee referred to herein is limited and restricted to those improvements constructed with funds borrowed from mortgagee, those improvements purchased with the borrowed funds, and those improvements pledged to secure the refinancing of the improvements. B. Lessee shall have the right to place a firet mortgage lien upon the leasehold in an amount not to exceed eighty-five percent (95%) of the construction cost or current market value of the leasehold improvements. X. RIGHT OF EASEMENT Lessor shall have the right to establish easements, at no cost to Lessee, upon the leased ground space for the purpose of providing underground utility services to, from or across the airport property or for the construction of public facilities on the Airport. However, any such eas,~ments shall not interfere with Lessee's use of the leased premises and Lessor shall restore the property to original condition upon the installation of any utility services on, in, over or under any such easement or the conclusion of such construction. Construction in or at the easement shall be completed within a reasonable time XI. ASSIONHENT OF LEASE Lessee expressly covenants that it will not assign this lease, convey more than ten percent 1101) of the interest in his business, through the sale of stock or otherwise, transfer, 1 license, nor sublet the whole or any part of the said premises for ,-ny purpose, except for rental of hangar apace or tie-down space, without the written consent of Lessor. Lessor agrees that it will not unreasonably withhold its approval of such sale, sublease, transfer, licenae, or assignment of the facilities for the airport related purposes; provided however, that no ouch assignment, sublease, Iran^•`_er, license, sale or otherwise shall be approved if the rental, fees or payments, received or charged are in exceee of the rental or fees paid by Lessee to Lessor under the terms of this lease, for such portion of the premises proposed to be assigned, subleased, transferred, licensed, or otherwise. The i provisions of this lease shall remain binding upon the assignees, R if any, of Lessee. XII. INS;*RANCE A. RE U(~1RED INSURANCE, Lessee shall maintain continuously in effect all times during the term of this agreement, at 17 r I Lessee's expense, the following insurance coverage: 1. Comprehensive general liability covering the leased premises, tire Lessee or its company, its personnel, and its operations on the airport. 2. Aircraft liability to cover all flight operations of Lessee. 3. Fire and extended coverage for replacement value for all facilities used by the Lessee either as a part of this agreement or erected by the Lessee subsequent to this agreement. 4. Liability insurance limits shall be in the following minimum amountsr Bodily Injury and Property Damages One Million Dollars ($1,000,000) combined single limits on a per occurrence basis. 5. All policies shall name the City of Denton as an additional named insured and provide for a minimum of thirty (30) days written notice to the City prior to the effective date of 'any cancellation or lapse of such policy. I 6. All policies must be approved by the Lessor. 7. The Lessor shall b4! provided with a copy of all such policies and renewal certificates. During the term of this lease, Lessor herein reserves the right to adjust or increase the liability insurance amounts required of the Lessee, and to require any additional rider, provisions, or certificates of insurance, and Lessee hereby agrees to provide any such insurance requirements as may be required by Lessor; provided however, that any requirements shall be commensu- rate with insurance requirements at other public use airports similar to the Denton Municipal Airport in size and in scope of aviation activities, located in the southwestern region of the United States. Lessee herein agrees to comply with all increased or adjusted insurance requirements that may be required by the Lessor throughout the original or extended term of this lease, including types of insurance and monetary amounts or limits of . Insurance, and to comply with said insurance requirements within Ir: sixty (60) days following the receipt of a notice in writing from Lessor stating the increased or adjusted insurance requirements. Lessee shall have the right to maintain in force both types of 1 insurance and amounts of insurance which sxceed Lessor's minimum insurance requirements. 1D i c- I q j In the event that State law should be amended to require types of insurance and/or inourance amounts which exceed those of like or similar public use airports in the southwestern region of the United States of America, then in such event, Lessor shall have the right to require that Lessee maintain is force types of insurance and/or amount of insurance as specified by State law. Failure of Lessee to comply with the minimum specified amounts or types of insurance as required by Lessor shall constitute L-ssee's default of this lease. XIII. CANCELLATION BY LESSOR In the event that Lessee shall file a voluntary petition in bankruptcy or proceedings in bankruptcy shall be instituted against it and Lessee thereafter is adjudicated bankrupt pursuant to such proceedings, or any court shall take jurisdiction of Lessee and its assets pursuant to proceedings brought under the provisions of any Federal reorganization act, or Lessee shall be divested of its estate herein by other operation of laws or Lessee shall fail to perform, keep and observe any of the terms, covenants, or conditions herein contained, or on its part to be performed, the Lessor may give Lessee written notice to correct such condition or cure such default and, if any condition or default shall continue for thirty (30) days after the receipt of such notice by Lessee, then Lessor may terminate this lease by written notice to Lessee. in the event of default, Lessor has the right to purchase any or all structures on the leased premises under the provisions of Section Vill Paragraph C.4. (Cancellation) hereof. XIV. CANCELLATION BY LESSEE Lessee may cancel this Agreement, in whole or part, and terminate all or any of its obligations hereunder at any time, by thirty (30) days written notice, upon or after the happening of any one of the following events, (1) issuance by any court of competent jurisdiction of a permanent injunction in any way preventing or restraining the use of said airport or any part thereof for airport purposest (2) the breach by Lessor of any of the covenanto or agreements contained herein and the failure of Lessor to remedy such breach for a period of ninety (90) days after receipt of a written notice of the existence of such breacht (3) the inability of Lesser to use said premises and facilities continuing for a longer period than ninety (90) days due to any law or any order, rule or regulation of any appropriate governmental authority „aving jurisdiction over the operations of Lessor or due to war, earthquake or other casualtyl or (4) the assumption or recapture by the United States Government, or any authorised agency thereof; of the maintenance and operation of said airport and facilities or any substantial part or parts 19 t a i i thereof. Upon the happening of any of the four events listed in the preceding paragraph, such that the leased premises cannot be used for aviation purposes, then the Lessee may cancel this lease as aforesaid, or may elect to continue this lease under its terms, except, however, that the use of the leased premises shall not be limited to aviation purposes, their use being only limited by such laws and ordinances as may be applicable at that time. XV. MISCELLANEOUS PROVISIONS A. ENTIRE AGREEMENT. This Agreement constitutes the entire understanding etween the parties and as of its effective date supersedes all prior or independent Agreements between the parties covering the subject matter hereof. Any change or modification hereof shall be in writing signed by both parties. B. BINDING EFFECT. All covenants, stipulations and agreements herein sfiall- extend to, bind and inure to the benefit of the legal representatives, successors and assigns of the respective parties hereto. C. SEVERABILITY. if a provision hereof shall be finally declared vo or legal by any court or administrative agency having jurisdiction, the entire Agreement shall not be void; but the remaining provisions shall continue in effect as nearly as possible in accordance with the original intent of the parties. D. NOTICE. Any notice given by one party to the other in connection with this agreement shall be in writing and shall be sent by registered mail, return receipt requested, with postage and registration fees prepaid as followsi 1. If to Lessor, addressed to: City Manager City of Denton 215 E. McKinney Street Denton, Texas 76201 2. If to Lessee, addressed toi i Mr. Douglas C. Weyer A P.O. Pox 1322 Lake Dallas, TX 75465 Notices shall be deemed to have been received on the date of receipt as shown on the return receipt. I i 20 C E. HEADINGS. The headings used in this Agreement are intended or convenience of reference only and do not define or limit the scope or meaning of any provision of this Agreement. F. GOVERNING LAW. This Agreement is to be construed in accordance with t e awe of the State of Texas. 0. MEDIATION. The parties may agree to settle any disputes under th s ease by submitting the dispute to mediation or other means of alternate dispute resolution. No mediation or alternate dispute resolution, arising out of or relating to this lease, involving one party's disagreement may include the other party to the disagreement without the other's approval. i H. NO WAIVER. No waiver by Lessor or Lessee of any default f or breac o covenant or term of this lease may be treated as a waiver of any subsequent default or breach of the same or any other covenant or term of this Agreement. 1. INDEPENDENT CONTRACTOR. During all times that this Lease is in effect, the parties agree that Leases is and shall be deemed to be an independent contractor and operator and not an agent or employee of the Lessor with respect to their acts or omissions hereunder. For all the purposes hereunder, Lessee is and shall be deemed an independent contractor and it is mutually agreed that nothing contained herein shall be deemed or construed to constitute a partnership or joint venture between the parties. IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and year first above written. , CITY OF DENTON, TEXAS LESSOR BY: MIC EL W. JEZ, CITY MANAGER ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: HERBERT L. PROUTY, CITY ATTORNEY BYl 21 0 c~ i LESB"t, UCTHE STATE OF TEXAS 5 COUNTY OF DENTON S This instrnm at was acknowledged before me on the l~day of 1999 by LESSEE. TONIPEEDY NOTARY PUBLIC ARY PBLIC, 8T ' F TEXAS STATE OF TEXAS M omm on Ex it of Climbski Isoft 1.11.1"1 I 22 1 t Q C, I df Ef 8~ , 1~.M R. ,af LRe MI !R i.Rr LAr .R! j j •1 r I~ ,n;f~r...; _------S88J6'l0-------- 277. 00' - 33li 1 tott Lj ~t 1 o 4 0.350 ACRES I ~g ~ 1 F 15.235 SQ. FT. z I 2 ~ N i _ - - - - A1$8;7W Lrj rt 777, 00 - - - - - U a~ Rt 'IRS Orr l.r F` to LR I46 f i ANUA rr f LOT J k / to$ A ton / f BLOCK ! Mm fojrlil~ 0 c~ i _ l ATTACHMENT "B" nVO Noll D£SCRIF'70N _,r 1 Sehp a O J30 ocre free$ of tore' s;luefed h the "Nona X0 Survey Abstract Na. 9?4 Cie) of Denlat Denton County, reset, end behp d portlen of tot 1, Stock I or Southeast Aoport AddoeAn, on eddiflon to the City of Denton, fesat, eecadbp to the mop or Plat thereo! recorded h rabbet C, repo 105 Of the MI Reeads Of Denton County fe+as, seid O.JSO ocre tract help more pertkuforfy descrIDed as Iwrawe.' COMUMCWC et J hch disk for the we3lemmosf southwraf earner of sdd tot I, sane behp the South Od degrees J6 mArufei 21 seconds West. a olitance of 1?1009 feet Gam a J hch dsk for the narMwest earner at sold tot 1; AVU, South ad degrees J6 mhufe3 t0 seconds 1-014 a dseenee of IR3.76 fret to e 3 , inch dhk for on ON caner or sd;d tot 1; 7krNC£ South Of degrees .4J mhuhs 30 seconds West, olmp the west The of sold tot 1, a dtstmce of !7013 fief to a pohf, seid pohf befogy Nor IA Of deggrrees 2J mhube 50 , secmdj £a$), a distmce of 51730 fool Gem the 3aa1hen7masl southwetf comer of se/d lot 1; PONCE South 88 degrees J6 mhufes.fo seconds £est. ever end across said tot 1, a dstance of J.43,00 het le on tat red set for the POW Or OfOCNWe,, same beA+p the ooefhwesf caner of the hereh descrbed trocl and behp South Of depress 2J mhutes 30 setmdr ttist. a d/slmce of 7511 toef ham m too red found 74NCY emlhuhp over and drross said tot I IAr e0owhp CONY South dd drivers 36 mtnutrs 10 seconds fast, a dstmee of 277.00 to on ion red set for the nor theast comer of Me hereh dnerAdd hart.' Seufh Of degrees .4J mA+uleo 10 seconds :rest a dlslones 40155 W teef to on ion red set foe the southeast earner at the hereh descebed froel, North dd degrees :6 mhutes 10 !rands Nest a dbfence of 277.00 to+t to m ion ' red set fa the soufA.esl caner of the hereh de3crbdd tract North Of degrees 2J mhuhs 30 seconds fast a d%slmce of 3500 feet to the rC#NI Or AC67Ah7NC and contohiip OJ50 acres a 13,733 squat test at land Mee K less 0,14 befog subrbrt to my and ay #OW"0 h tAof may offset. I rl~ r f.,,. . rtDW NOIE: 0 5 W DM IWIf II( PRARrY KSCRNIED IMIL,, f5 AAf InnM A VICK ROOD WARD ARIA ACCORD"NO 10 nK FEDERAL DARGENCY EWIAGEYENT AGENCY ROOD "A W RA W. COIAI M-VAKI NO, ~80111 0333 C , rRESM WICK DAIS Or kW -!nl AREN PMRrY SMAFED MIN ZONE - X_Itwsrciafa 24 I I I . ..........10C!atCO, \N............... ►ROroS[o N'CGNCRR[ SM p' Rep tA%IwA7 s s A s IMiS SAX A K V ` Moms[ ' it c ` IC roNQAR 04 p 2.4 1 y ' Poopogo NCO 7 p" RCM E [93 #4 CI GCNo M7040 RA1[R VAINt • [Mif1aG M[ NnRAM w, 1NAC Not ABM ASMNAf{ CGNGR[1[ fl~ LOW 12 um i-nnn Mw_ I mwm "Wool.loA1 C' rL FW" =fM rr NUaw.I w~ NMMNYr H !A ARr sr ars i AW& - Ap* nom AGENDA INFORMATION SHEEN I AGENDA DATE; February 16, 1999 DEPARTMENT: Economic Development ACM: Kathy DuBose, Assistant City Manager, Finance Fiscal PV Management & Municipal Services SUBJECT l Consider an ordinance authorizing the City Manager to execute an airport lease sgreement between the City of Denton and Wayne Allen Construction, Inc. to lean certain premises of the Municipal Airport for the purpose of constructing and maintaining office and hangar facilities thereon; and providing an effective date. E}ACKGROUND Mr. Wayne Allen wishes to lease two parcels of land totaling approximately 19,800 square feet of land at the Denton Municipal Airport. The terms of the lease. will obligate Mr. Allen to construct a structure of not less than 3,500 square feet on Lo! IA, approximately 11,000 square feet of land. In addition, the lease will obligate Mr. 'till^.n to construct a structure V not less than 2,500 square feet on Lot IB, approximately 8,800 square feet. These facilities will be constructed for the purpose of commercial o. general aviation t aircraft storage. Mr. Allen will also construct necessary infrastructure to access current taxiways. Mr. Allen's intentions are to develop said lots and later sell or assign the lease and improvements to a third party. To facilitate this type of development at the Denton Airport, a discount of $0.06 per square foot is incorporated bringing the lease rate to $0.06 per square foot per year for the first five years for Lot l A and Lot ID. The discounted rate will be recouped in the latter part of 1 the term through an increased lease rate in the last 15 years of the tease agreement. The F lease also provides a right of first refusal on two additional lots, 2 and 4, totaling 8,800 square feet each, Staff and Members of the Airport Advisory Board agree that this Is an acceptable incentive for encouraging Airport development, OPTIONS 1. Approve the lease as proposed without the right of first refusal on Lot 2 and Lot 4. r 11. Approve the lease as proposed with the right of f rst refusal on Lot 2 and Lot 4. t i RECOMMENDATION Staff and the Airport Advisory Board recommend Option 11. The proposed development on Lot IA will be of high quality and marketed for commercial activity and corporate flight operations. The facility proposed for Lot lB will be of a flexible design for use as either a commercial operation or general aviation storage. ESTIMATED SCHEDULE OF PROJECT The lease would become effective March I, 1999 and continue through the 20 day of February 2029 (30 years). The lease also provides for two successive renewal terms of ten years each, PRIOR ACTIONIREVIEW The Airport Advisory Board recommends approval of the lease. E FISCAL INFORMATION The lease rate for Lot IA is $0,15 per square foot per year. The lease provides for a discount of $0,09 per square foot per year for the first five years or a total of $0.06 per square foot for a yearly rental rate of $660 for years 1999 to 2004. Years 2004 to 2029 lease payments will be S 1,870. The lease rate for Lot 1B is $0.12 per square foot. The lease provides for a discount of $0.06 per square foot for the first five years or a total of $0.06 per square foot for a yearly rental rate of $528 for years 1999 to 2004. Years 2004 to 2014 lease payments will be S 1,056 per year. Years 2014 to 2029, lease payments will be $1,232 per year. UHIBITS E Sit Slap Ordinance \I Lease Agreement Respectfully submitted: i 1~9'r C! i r ' Linda Ratliff, Director Economic Development Department Prepared by: r r . Mark Nelson Airport Manager 2 4 c U m9~ SITE MAP / 1. tent MehonltMrrOa i. Dave As qOtchor tlero Flo enoteY N Tirol W S { Re do wlttweN Jelin t 401 n Dr. J.M Alroreh Museum ; S. teb tmllMllobort roweleonltalu o _o- 0. tteelAwletbn A4onft Malrrl•nanee no 10.1 AwlatfwJ u 11. AdNI•nltte►~aNN I Ame 0 12.1. ArleWnlrlaodle•ed ata a TemlNen AVier~l••lklenle N* 12. CNT of Dan'rodtlwge p ~wrrA" N 1515 AIAPO RD 14.CkrefDoMardAlrowlTMn"IrW 1t.AkbenMalne.frtxedlo"d • _r;~ Teas Alr jhoMwlAlr C•:r I N" Amarloan Flhhl Aadamr A~IrDwdeM~!e.~~afr• ~ 11. AhDanNn. JttwNe t 16.Ahoanfen JNwate Tau AArbr `Nrt« _ 20. Avfonlel Irrlwnolto"allAherah Part$ ~ 11. hide Den 1Nk NailNlar etoN 22. Hmqor IWA%w Museum 2t Nebnt A AaaeeJ rah emkora/a LL6!! Q~ 26. . Jim ooMmeltlorf eltlwNo 2t. Ilobarl Maluheeld1lereGo j 20. Nov" ego forsom eN f 90 Dar1111e1o1/slwga 2t. Chad" 0rrammtore/a JDIIN CWn ELL Y. f~tltN s f EINI Sltl ~ I FWIMQM OCKlltE UO L a' C wa. ~wel wrNM l It"s M."MA/.wti V-IOa ' hAwr 1 aN 3 } t' I fl w: i i ` ORDINANCE NO. I AN ORDINANCE AUCIIORIZ,INU THE CITY MANAGER TO EXECUTE AN AIRPORT LEASE AGREEMENT DCCWEFN 111E CITY OF bENTON AND WAYNE ALLEN CONS I RUCTION, INC.10 LEASE CERTAIN PREMISES OF TIIE MUNICIPAL AIRPORT FOR 7IIS PURPOSE OF CONS'I RUCf1NO AND MAINTAINING OFFICE AND IIANOAR PACILI'I'lr37'llFiIFON; AND PROV1biNO AN EPFECTIVD DA'I'S. 1 I IF COUNCIL OF T11E CITY OF DUNTON IIEREDY ORDAINS: SM QPLI. Thal ilia City Manager Is pull.rlzed to execute an airporl lease agreement between ilia City of Denton, Texas and Wayne Allen Conshuclion, Inc., 10 lease certain premises of ilia 11lunIcIp I Alsporl for the purlwses or and constructing and maintaining an office and hnngar facililies thereon, under the terms and conditions contained within this Agreement, which Is attached hereto and made a pail hereof. SON It. 'that this ordinance shall become effective immediately upon Its passage and approval. i ASSED AND APPROVED this the day of 1 19,99. LACK MILLER, MAYOR Al I FST: JENNIFER WALTERS, C11Y SECRETARY D Y: APPROVED AS TO Lill, UAL FORM: IIERDPRT L. PROU I'Y, CI I Y A'I I'(7RNFY t(/~ r- BY: 4 4 i AIRPORT LEASE AGREEMENT COMMERCIAL OPERATOR f THE STATE OF TEXAF, I S KNOW ALL MEN BY THESE PRESENTS1 COUNTY OF rgNTON S This lease is made and executed this day of , 1999, at Denton, Texas, by and between the C ty of Denton, Texas, a municipal corporation, hereinafter referred to as "Lessor", and Wayne Allen, having his principal offices at 100 North Locust, Suite Denton, Texas 76201, hereinafter referred to as "Lessee". WITNESSETHe WHEREAS, Lessor now owns, controls and operates the Municipal Airport (Airport) in the City of Denton, County of Denton, State of Texas; and WHEREAS, Lessee desires to lease cer-.ain premises on said airport and construct and maintain an aircraft hangar and related aviation facilities thereon) and NOW, THEREFORE, for and in consideration of the promises and the mutual covenants contained in this Agreement, the parties agree as follows: 1. CONDITIONS OF AGREEMENT NOTWI TI [STAND ING ANY LANGUAGE TO T11E CONTRARY HEREINAFTER CONTAINED, THE LANGUAGE IN PARAGRAPHS A THROUGH li OF THIS SECTION SHALL BE BINDING. A. PRINCIPLES OF OPERATIONS. The right to conduct aeronautics activities or, urn a ing services to the public is granted to Lessee subject to Lessee agrueingi 1. To furnish said services on a fair, equal and not unjustly discriminatory basis to all users thereofr and 2. To charge fair, reasonable and not unjustly discriminatory prices for each unit or service) provided, that Lessee may be allowed to make reasonable and nondiscximinatory discounts, rthntes, or other similar types of price reductions to volume purchasers, y' p ~ fir, B. NON-DISCRIMINATION. Lessee, for himself., his personal representatives, successors and interests, and assigns, as a part of the consideration hereof, does hereby covenant and agree as a covenant running with the land that) 5 1. No person on the grounds of race, religion, color, sex, or national origin shall be excluded from participation in, denied the benefits of, or be otherw,.se subjected to discrimination in the use of said facilitiest 2. In the construction of any improvements on, over, or under such land and the furnishings of services thereon, no person on the grounds of race, religion, color, sex, or national origin shall be excluded from participation in, denied the benefits of, or otherwise be subjected to discriminations 3. Lessee shall use the premises in compliance with all other requiremeota imposed by or purtuant to Title 49, code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally assisted programs of the Department of Transportation - Effectual of Title VI of the Civil Rights Act of 1964, as said Regulations may be amended. C. RIGHT OF INDIVIDUALS TO MAINTAIN AIRCRAFT. It is clearly un ereto y Lessee t at no r g t or pr v ege has been granted which would operate to prevent any person, firm or corporation operating aircraft on the airport from performing any services on its owii aircraft with its own regular employees (including, but not limited to, maintenance and repair) that it may choose to perform. I D. NON-EXCLUSIVE RIGHT. It is understood and agreed that nothing herein conta ne shall be construed to grant or authorize the granting of an exclusive right within the meaning of Title 49 U.S.C. Appendix 51349. E. PUBLIC AREAS. 1. Lessor reserves the right to further develop or improve the landing area of the airport as it sees fit, regardless of the desires or views of Lessee, and without interference or hindrance. 2. Lessor shall be obligated to maintain and keep in good repair the landing area of the airport and all publicly owned facilities of the airport, together with the right to direct and control all activities of Lessee in this regard. 3. During time of war or national emergency, Lessor shall have the right to lease the landing area or any part thereof to the United States Government for military or naval use, and, If such lease is executed, the provisions of this instrument insofar as they are 6 ~ 1 inconsistent with the provisions of the lease to the Government, shall be suspended. 4. Lessor reserves the right to take any action it considers necessary to protect the aerial approaches of the airport against obstruction, together with the right to prevent Lessee from erecting, or permitting to erected, any building or other structure on or adjacent to the airport which, in the opinion of Lessor, would limit the usefulness or safety of the airport or constitute a hazard to aircraft or to aircraft navigation. 5. This Lease shall be subordinate to the provisions of any existing or future agreement between Lessur and the United States or agency thereof, relative to the operation or maintenance of the airport. II. LEASED PREMISES Lessor, for and in consideration of the covenants and agree- mente herein contained, to be kept by Lessee, does hereby demise and lease unto Lessee, and Lessee does hereby hire and take from Lessor, the following described land situated in Denton County, Texas: A. LAND. A tract of land, being approximately 11,000 square feet, or 0.253 acres, drawn and outlined on Attachment "A" as Lot IA, and legally describ.+d in Attachment "a," such attachments being incorporated herein by reference. S. A tract of land, being approximately 8,800 square feet, or 0.202 acres, drawn and outlined on Attachment "A" as Lot 19, and legally described in Attachment 06," such attachments being incorporated herein by reference. C. Ri ht of First Refusal to Lease Lot 2 and Lot 4. Provided f at, an. or so long as Lessee constructs or as under construction a hangar facility no leas than 3,500 square feet on toot 1A and a hangar facility no leas than 2,500 square feet on Lot 18, and improvements thereon, Lessee shall have a right of first refusal on any lease negotiated on that tract of land identified and described on Attachment "Co as Lot 2 and Lot 4, each measuring 80 feet by 110 feet, approximately 8,800 siuare feet in area or a total of 11,600 square feet. The Lessor shall notify Lessee, in writing, of any bonafide offer on lease options with third parties on the identified Lot 2 and Lot 4. Lessee shall have thirty (30) days to exercise its right of first refusal on Lot 2 and Lot 4. Terms of the agreement shall be similar to those identified for Lot 1B. In no event shall this right of first refusal extend more than two (2) years t 7 a past the initial execution of this Agreement. Together with the right of ingress and egress to said proper- tyl and the right in cohamn with others so authorized of passage upon the Airport property generally, subject to reasonable regulations by the City of Denton and such rights shall extend to Lessee's employees, passengers, patrons and invitees. For purposes of this agreement, the term "Premises" shall mean all property located within the metes and bounds described and identified within Attachment "B", including leasehold improvements constructed by the Lessee, but not including certain easements or property owned and/or controlled by the Lessor. C. IMPROVEMENTS PROVIDED BY LESSOR. NONE. There will be no improvements prow e y Lessor, except as set forth in Article II.E. "Access to Utilities" below. For the purpose of this Agreement, the term "Lessor Improve- ments" shall mean those things on or adjacent to the Premises belonging to, constructed by, or to be constructed by the Lessor, which enhance or increase, the value or quality of the leased land or property. Unless otherwise noted herein, all Lessor improvements arp and will remain the property of Lessor. All Lessor improvements must be described in detail above, or above referenced and attached to this Agreement in an exhibit approved by Lessor. D. IMPROVEMENTS PROVIDED BY LESSEE. On Lot 1A, Lessee shall construct a hangar/office fad1T ty not ear, than 3,500 square feet with taxiway access and appropriate culverts or drainage as required by City ordinances in tFhe utility right of way south and west of the proposed hangar as well as other improvements as determined necessary by City ordinances. On Lot 1B, Lessee shall also construct a hangar/office facility not lees than 21500 square feet with similar infrastructure improvements as outlined for Lot IA above. E. EASEMENTS. Leh3gor and Lessee by mutual agreement may establish, on t leased premises, easements for public access on roads and taxiways. F. ACCESS TO UTILITIES. Lessor representr that there are water acid-Jphaseelect ity lines within three hundred feet (1001) of the leased premises available to "tap-in" by Lessee, and that the same are sufficient for usual and customary service on the leased premises. Lessor shall make required sewer lines available to Lessee by October 15, 1999. Sewer lines will be within one hundred (100) feet of the leased premises. Lessee will be required to connect to said sewer line within six (6) months of completion of said sewer line, n c I III. TERM The term of this Agreement shall be for a period of thirty (30) years, commencing on the let day of March, 1999, and continu- ing through the 28th`" Day of February, 2029 , unless earlier terminated under the provisions of the Agreement. Any attempt by the9City oManagertat tl writing Addressed o e h nd red eighty (180)dysbefore the expiration of the stated term of this lease, and at least 180 days before the expiration of Any additional renegotiated period. Lessee has the option to renew for two (2) additional ttn (10) year terms. The rental and terms to be negotiated shall be reasonable and consistent with the then value, rentals and terms rf similar property on the airport. IV. PAYMENTS, RENTALS AND PEES Lessee covenants and agrees to pay Lessor, as consideration for this lease, the following payments, rentals and fees: A. LAND RENTAL shall be due and payable in twelve (1" equal monnetallments in the sum in advance, on or before the 1' day of each and every month during the term of this agreement. Lessee may have the option to pay annual rentals and fees in whole on or before the lot day of March each and every year of this lease. 1. 3/1 99i $0.06 per square foot minimum yearly rental, adjusted annually per paragraph IV.C. Lot lA and Loot IB. 2a. 3/1/04t The current lease rate (previous year's rental) will be increased by an additional $0.09 per square foot, and then adjusted annually per paragraph 1\',C. for Lot IA. 2b. 3 1 04i The current lease rate (previous year's rental) will be increased by an additional $0.06 per square foot, and then adjusted annually per paragraph IV.C, for Lot 19. 3a. 3/l/141 The current lease rate (previous year's rental) will be increased by an additional $0.03 per square foot, and then adjusted annually per paragraph IV.C. for Lot 3A, J, i 3b. 3/l/1 t The current lease rate (previous year's rental) will be increased by an additional $0.02 per square foot, and then adjusted annually per paragraph IV.C. for Lot 18. Notwithstanding the foregoing, the annual lease rental to be 9 I ' S reduced by the current lease ratr; per square foot, tirtws the number of square feet comprising all easements established in accordance with Article II(D) B. LESSOR IMPROVEMENTS RENTALS. NONE. There are no Lessor improvements on t e ease premises. C. PAYMENT PENALTY ADJUSTMENTS. All payments due Lessor from Lessee sia a ma a to Lessor at the offices of the Finance Department of the City of Denton, Accounts Receivable, 215 E. McKinney, Denton, Texas, unless otherwise designated in writing by the Lessor. If payments are not received before or on the 15th, a five (5) percent penalty will be due as of the 16th. If payments are not received by the let of the subsequent month, an additional penalty of one (1) percent of the unpaid rental/fee amount will be due. A one (1) percent charge will be added on the let of each subsequent month until the unpaid rental/fee payment is made. Failure to pay the rent or penalty amounts on delinquent rent shall constitute an event of default of this lease. The yearly rental for land and improvements herein leased shall be readjusted at the end of each one (1) year period during the term of this lease on the basis of the proportion that the then current United States Consumer Price index for all urban consumers (CPI-U) for the Dallas-Fort Worth geographical region, as compiled by tie U.S. Department of Labor, Bureau of Labor Statistics bears to the applicable index at the execution of this lease. The original land rental amount is based upon the formulae set forth in Section IV.A, for the land herein leased. Each rental adjustment, if any, shall occur on the 1" day of March, beginning 2000, and every year thereafter on such date. The adjustments in the yearly rent shall be determined by multiplying the minimum yearly resit as set forth in Section IV,A. by a fraction, the numerat_ r of which is the index number for the last month prior to the adjustment, and the denominator of which is the index number applicable at the execution of this lease. If the product of this multiplication is greater than the minimum yearly rent as set forth in Section IV.A., Lessee shall pay this greater amount as the yearly rent until the time of the next rental adjustment as called for in this section. If the product of this multiplication is less than the minimum yearly rent of as set forth in Section IV.A., there shall be no adjustment in the annual rent at that time, and Lessee shall pay the previous year's annual rent until the time of the next rental adjustment as called for in this section, in no event shall any re,ital 1 adjustment called for in this section result in an annual rent lees than the previous year's annual rent. The adjustment shall be limited so that the annual rental payment determined for any given year shall not exceed Op annual rental payment calculated for the previous year by more than ten (10) percent. i 10 II I t If the consuusr price index for all urban consumers (CPI-U) for the Dallas-Fort worth geographical region, as compiled by the U, S. Department of Labor, Bureau of Labor. Statistics, is discontinued during the term of this lease, the remaining rental adjustments called for in this section shall be made using the formula set forth in Subsection: (a) above, but substituting the index numbers for the Consumer Price In&•x-Seasonally Adjusted U.S. City Average For All Items For All Urban Consumers (CPI-U) for the index numbers for the CPI-U applicable to the Dallas-Fort worth geographical region. If both the CPI-U for the Dallas-Fo t Worth geographical region and the U.S. City Average are discontinued durin.1 the term of this lease, the remaining rental adjustments called for in this section shall be made using the statistics of the Bureau of Labor Statistics of the United States Department of Labor that are most nearly comparable to the CPI-U applicable to the Dallas-Fort Worth geographical region. If the Bureau of Labor Statistics of the United States Department of Labor ceases to exist or ceases to publish statistics concerning the purchasing power of the consumer dollar during the term of this lease, the remaining rental adjustments called for in this section shall be made using the moat nearly comparable statistics published by a recognized financial authority selected by Lessor. V. RIGHTS AND OBLIGATIONS OF LESSEE A. USE OF LEASED PREMISES. Lessee is granted the non- exclusive privilege to engage in or provide the followings 1. liangar Leases and Rental, The rental or lease of hangars an angar apace a~related facilities ipon the leased premises. 2. Office 5 ace Lease or Rental. The rental or lease of o1 ce apace n or a o ,1 ng Lessee's hangars. 3. Aircraft and Stotage. 1'o provide storage of both lessee's asu-Fil-eaesee's aircraft and aviation related equipment and supplies upon or within the leaned premises. Lessee, his tenants and sublessees shall not be authorized to conduct any services not specifically listed in this agreement. The use of the leased premises of Lessee, his tenants or sublessees shall be limited to only those private, commercial, retail or industrial activities having to do with or related to airports and aviation. No person, business or corporation may operate a commercial, retail or industrial business upon the premises of Lessee or upon the Airport without a lease or license from Lessor authorizing such commercial, retail or industrial activity. The Lessor shall not unreasonably withhold duthorization to conduct aeronautical or related services. 1f Ik a. srANDARDS. Lessee shall meet or exceed the following etondardsi 1. Address. Lessee shall file with the Airport Manager and eV ep a`urrent his mailing addresses, telephone numbers and contacts where he can be reached in an emergency. 2 LioL. and sublesseea agar and current e a list of file with his tenants h oo 3. Conduct. Lessee shall contractually require his !Eve-by` and sublessees (and subleases's inviteeO to the terms of this agreement. Lessee shall promptly enforce his contractual rights in the event of a default of such covenants. 4. Utilities Taxes and Fees. Lessee shall meet all expen- ses an P ymen e n connection with the use of the Premi- ses aod the rights and privilegea herein granted, including the timely payment of utilities, taxes, permit fees, license fees and assessments lawfully levied or assessed, 5. Laws. Lessee shall comply with all current and future Federal, state and local laws, rules and regulations which may apply to the conduct of business contemplated, including rul.!c, regulations and ordinances promulgated by Lessor, and Lessee shall keep in effect and post in a prominent place all necessary and/or required licenses or permits, 6. Maintenance of Prri,erty. Lessee shall be responsible for the maintenance, repair and upkeep of all property, buildings, structures and improvements, including the mowing or elimination of grass end other vegetation on the Premises, and shall keep said Premises neat, clean and in respectable condition, free from any objectionable matter or thing. Lessee agrees not to utilize or permit others to utilize areas on the leased premises which are located on the outside of any hangar or building for the storage of wrecked or permanently disabled aircraft, aircraft parts, automobiles, vehicles of any type, or any other equipment or items which would distract from the appearance of the leased premises. Lessee agrees that at no time shall the leased premises be used for a flea market type sales operation. 7. Painting _o_f_ B~uuildings. During the original term of this f fir' -Lease and during each extension, Lessor shall have the right to require, not more than once every five years, that the metal exterior of hangar(s) or building(s) located on the premises be reviewed by the Airport 12 C` i Advisory Board for the purpose of determining whether ; paintirg of the exteriors of such buildings or hangars is necPasary. If the Airport Advisory Board determines printing is necessary, it shall furnish a recommendation to this effect to the City Council. The Council, may, upon the Board's recommendation, require Lessee to repaint said exteriors according to Lessors specifications (to specify color of paint, quality of workmanship and the year ant, :h in which the hangai(s1 or building(s) are to be pa:..ed, if needed.) Lessee shall complete the painting in accordance with such specifications within one (1) year of receipt of notice from lessor. Lessee agrees to pay all costs and expense involved in the hangar or building painting process, Failure of Leae,•j to complete the painting required by Lessor's City Council within one ill year period shall constitute Lessee's default under this Lease. 8. Unauthorized use of rrmia~ea. Lessee may not use any of t e ease an or premieee for the operation of a motel, hotel, restaurant, private club or bar, apartment house, or for industrial, commercial or retail purposes, except as authorized herein. 9. Dwellings, it is expressly understood and agreed that no permanent dwelling or domicile may be built, moved to or established on or within the leased premises nor may lessee, his tenants, invitees, or guests be permitted to reside or remain as a resident on or within the laac31 premises or other airport promisee. ' Lo. Quit _Possession. Lessee shall quit possession of all premises leased herein at the end of the primary term of this lease or any renewal or extension thereof, and deliver up the premises to 1.easor in as good condition as existed when possession was taken by Lessee, reasonable wear and tear excepted. 11. hold Harmless. Lessee shall indemnify and hold harmless Leeso" £rom and against all lose and damages, including death, personal injury, lose of property or ether damages, arising or resulting from the operation of Lessee's business in and upon the leased premises. 12. Chemicals. Leraee agrees to properly store, collect and e3~pose of all chemicals and chemical residusej to properly store, confine, collect and dispose of all paint, including paint spray in the atmosphere, and paint productel and to comply with all Local, State and Federal regulations governing the storage, handling or disposal of such chemicals and paints. 13 r 13. Hazardous Activities. Should Lessee Violate any law, 1 ru e, rea r ct on or regulation of the City of Denton or the Fedoras Aviation Administration, or should the Lessee engage in or permit other persons or agents to engage in activities which could produce hazards or obstruction to Air navigation, obstructions to visibility or interference with any aircraft navigational aid station o7 device, whether airborne or on the Around, then Lessor 911all state such violation in writing and deliver written notice to L premises, or to the opporson(s) eon thee lenmed premises leased are written causing ice, Lessor tishall~ haand ve uthe right to odemand that the person(s) responsible for the violation(s) cease and desist from all such activity creating the violation(s). In such event, Lessor shall have the right to demand that corrective action, as required, be commenced immediately to restore the leased premises into conformance with the particular law, rule or aeronautical regulation being violated. Should Lessee, Lessee's agent, or the person(s) responsible for the violation(s) fail to cease and desist from said violation(s) and to immediately commence correcting the violation(s), and to complete said corrections within twenty-four (24) hours following written notification, then Lessor shall have the right to enter onto the leased premises and correct the violation(s), and Lessor shall not be responsible for any damages incurred to any improvements on the leased premises as a result of the corrective action process. D. SIGNS. During the term of this Agreement, Lessee shall have the-H-911t, at its own expense, to place in or on the leased Premises signs identifying Lessee. Said signs shall be of a size, shape and design, and at a location or locations, approved by the Lessor and in conformance with any overall directional graphics or sign program established by Lessor for the Airport. Lessor's 1 approval shall not be withheld unreasonably. Said signs shall be maintained in good repair throughout the term of this agreement. ` Notwithstanding any other provision of this agreement, said aigno shall remain the property of Lessee. Lessee shall remove, at its expense, all lettering, signs and placards no erected on the premises at the expiration of the term of this Agreement or extensions thereof. V2. COVENANPS BY LESSOR Lessor hereby agrees as followsi ' !A A. PEACEFUL ENJOYMENT. That on payment of rent, fees, and performance o the covenants and agreements on the part of Lessee to be performed hereunder, Lessee shall peaceably hold and enjoy the leased premises and all rights and privileges herein granted) t4 a I I i 1 { f ail I II B. COMPLIANCE. Lessor warrants and represents that in the estapoblisfiment, construction and operation of said Denton MunicI al Air rt, with all existing rules, regulations, andtcrthis iteria mdistributediby the Federal Aviation Adminietraticn, or any other governmental authority relating to and including, but not limited to, noise abatement, air rights and easementu over adjoining and contiguous areas, over flight in landing or takeoff, to the end that Lessee will not be legally liable for any action of trespass or similar cause of action by virtue of any aerial operations of adjoining property in the course of normal take-off and landing procedures from said Denton Municipal Airports Lessor further warrants and represents that at all times during the term hereof, or any renewal or extension of same, that it will continue to comply with the foregoing. VII. SPECIAL CONDITIONS It is expressly understood and agreed by and between Lessor and Lessee that this lease agreement is subject to the following special terms and conditions. A. RUNWAYS AND TAXIVAYS. That because ofthe present sixty thousand -T60,On4 p^un con inuotis use weight bearing capacity the runway and certain taxiways of the Airport, Lessee herein agrees to limit all aeronautical activity including landing, take- off and t,xiing, to aircraft having an actual weight, including the weicr% of its fuel, of sixty thousand (60,000) pounds until much time that the runway and designated taxiways on the Airport have been improved to han.+le aircraft of such excessive weights. Additionally, the weight bearing capacity of the access taxiway adjacent to Lot IA is 30,000 pounds or less and the access taxiway adjacent to Lot IS is 15,000 pounds or less. It is further agreed that, based on qualified engit.eering studies, the weight restrictions and provisions of this clause may be adjusted, up or 1 down, and that Lessee agrees to abide by any much changes or revisions as much studies may dictate. "Aeronautical Activity" referred to in this clause shall include that activity of the Lessee or its agents or subcontractors, and its customers and invitees, but shall not include those activities over which it has no solicitory part or control, such as an unsolicited or unscheduled or emergency 'landing. A pattern of negligEnt disregard of the provisions of this section shall be sufficient to cause the immediate termination of this entire Agrn.,ment and subject Lessee to liability for any damages to the Airport that might result. VIII, LEASEHOLD IMPROVEMENTS A. RF: U1Q REMENT_S. Before commencing the construction of a,ry improvements-upon t e premises, Lessee shall eubmitr 1S l'. I ti 1. Documentation, specifications, or design work,that to be the approved by the Lessor, which shall establis improv_ments to be built or constructed upon the leased premises are in conformance with the overall site, shape, color, quality and design, in appearance and structure of the program established by Lessor on the Airport. 2. All plans and specifications showing the location upon the premises of the proposed construction) 1. The estimated cost of such construction. No construction may commence until Lessor, acting by its City Council, has approved the plans and specifications and the location of the improvements, the estimated costs of such construction and the agreed estimated life of the building or structure. Approval by the City Council shall not be unreasonably withheldt should the Council fail to deny Lessee's plans and specifications within sixty (6n) days of submission thereof to the Council, such plane and specifications shall be deemed approved. Documentary evidence of the actual coat of construction on public areas only (such as taxiways) shall be delivered by Lessee to j Lessor's City Manager from time to time as such costs are paid by Lessee, and Lessor's City Manager is hereby authorized to endorse upon a copy of this lease f,iled with the City Secretary of Lessor such actual amounts as lie shall have found to have been paid by Lessee, and the findings of the City Manager when endorsed by him upon said contract shall be conclusive upon all parties for all purposes of this agreement. 6. ADDITIONAL CONSTRUCTION OR IMPROVEMENTS. Lessee is hereby aut or ze to conatruct upon t e an ere n leased, at his own cost and expense, buildings, hangars, and structures, that Lessor and Lessee mutually agree are necessary for use in connection with the operations authorized by this lease, provided j however, before commencing the construction of any improvements 1 upon the premises, Lessee shall submit plans and s.pecifications for approval by Lessor its specified in Article VIII.A., above. C. OWNERSHIP OF IMPROVEMENTS. All buildings and improvements conatructe upon tilFe pre-Mi`ee by Lessee shall remain the property of Lessee unless said property becomes the property of Leerior under the following conditions, terms and provisions: i 1. Removal of Suiidin s. No building or permanent fixture ' may Be remove rom the premises. 2. Assumption. All buildings and improvements of whatever nature remaining upon the leased premises at the end of the primary term, or any extension thereof, of this lease shall automatically become the property of Lessor 16 L' Ls absolutely in fee without any coat to Lessor. 3. euilding Life. e constructed it is r by Lessee the the e proof the perty herein leased is thirty (30) years. 4. Cancellation. should this lease be cancelled for any reason before the end of the thirty (30) year expected building life, it is especially understood and agreed that Lessor reserves the right to purchase all buildings, structures and improvements then existing upon the premises by tendering to Lessee one thirtieth (1/30) of the undepreciated value of such building for each year remaining on the agreed life of such building. The undepreciated value of all improvements is to be determined by having such improvemente appraised by three appraisers, one appointed by Lessor, one appointed by Lessee and one appointed by the two appraisers. IX, SUBROGATION Or MORTGAGES A. Any person, corporation or institution that lends money to Lessee for construction of any hangar, structure, building or improvement and retains a security interest In said hangar, structure, building or improvement shall, upon default of Lessee's obligations to said mortgagee, have the right to enter upon said leased premises and operate or manage said hangar, structure, building or improvement according to the terms of this Agreement, for a period nrt to exceed the term of the mortgage with Lessee, or until the loan is paid in full, whichever comes first, but in no event longer than the term if this lease. It is expressly understood and agreed that the right of the mortgagee referred to herein is limited and restricted to those improvements constructed with funds borrowed from mortgagee, those improvements purchased with the borrowed fun.is, and those improvements pledged to secure the refinaneinj of the . I improvement e. R. Lessee shall have the right to place a first mortgage lien upon the leasehold in an amount not to exceed eighty-five percent (854) of the construction cost or current market value of the leasehold improvements. X, RIGHT Or SASEMEHT Lessor shall have the right to establish easements, at no cost to 1,essee, upon the leased ground space for the purpose of providing underground utility services to, from or across the airport property or for the construction of public facilities on s J the m rport. However, any such easements shall not interfere with 1 Lessee's use of the leased premises and Lessor shall restore the property to criginal condition upon the installation of any 17 I r G utility services on, in, over or under any such easement or the conclusion of such construction. Construction in or at the easement shall be completed within a seasonable Lime. XI. ASSIONMBNT OF LsASP Lessee expressly covenants that it will not assign this lease, convey more than ten percent (101) of the interest in hie business, through the sale of stock or otherwise, transfer, license, nor sublet the whole or any part of the said premises for any purpose, except for rental of hangar apace or tie-down apace, without the written consent of Lessor. Lessor a reel that it will not unreasonably withhold its approval of such sale, sublease, transfer, license, or assignment of the facilities for the airport related purpcsesi provided however, that no such assignment, sublease, transfer, license, sale or otherwise shall be approved if the rental, fees or payments, received or charged are in excess of the rental or fees paid by Lessee to Lessor under the terms of this lease, for such portion of the premises proposed to be assig9ned, subleased, transferred, licensed, or. otherwise. The proviaions of this lease shall remain binding upon the assignees, if any, of Lessee. XII. INSURMCB A. REQUIRED INSURANCE. Lessee shall maintain continuoucly in effect at R times during the term of this agreement, of Lessee's expense, the following insurance coverages 1. Comprehensive general liability covering the leased premises, the Lessee or its company, its personnel, and its operations on the airport, 2. Aircraft liability to cover all flight operations of Lessee. 3. Fire and extended coverage for replacement value for all facilities used by the Lessee either as a part of this agreement or erected by the Lessee subsequent to this agreement. 4. Liability insurance limits shall be in the following minimum amounts: Bodily Injury and Property Damages one Million Dollars 1$1,000,000} combined single limits on a per occurrence basis. 5. All policies shall name the City of Denton as an additional named insured and provide for a minimum of thirty (30) days written notice to the City prior to the 1A l i J r. c. r effective date of any cancellation or lapse of such policy. 6. All policies must be approved by the Lessor. 7. The Lessor shall be provided with a copy of all such policies and renewal certificates. During the term of this lease, Lessor herein reserves the right to adjust or increase the liability insurance amounts required of the Lessee, acid to require any additional rider, provisions, or certificates of insurance, and Lessee hereby agrees to provide any such insurance requirements as may be required by Lessorr provided however, that any requirements shall be commensu- rate with insurance requirements at other public use airports similar to the Denton Municipal Airport in size and in scope of aviation activities, located in the southwestern region of the United States. Lessee herein agrees to comply with all increased or adjusted insurance requirements that may be required by the Lessor throughout the original or extended term of this lease, Including types of insurance and monetary amounts or limits of insurance, and to comply with said insurance requirements within sixty (60) days following the receipt of a notice in writing from Lessor stating the increased or adjusted insurance requirements. Leases shall have the right to maintain in force both types of insurance and amounts of insurance which exceed Lessor's minimum insurance requirements. In the event that State law should be amended to require tyyppees of insurance and/or insurance amounts which exceed those of lika or sim!.lar public use airports in the southwestern region of the UniLod States of America, then in such event, Lessor shall have the ight to require that Lessee maintain in force types of insurance and/or amnunt of insurance as specified by State law. Failure of Lessee to comply with the minimum specified amounts or types of insurance as required by Lessor shall constitute Lessee's default of this Lease. 1 XIII, CANCELLATION BY LXSSOA 1 In the event that Lessee shall file a voluntary petition in 1 bankruptcy or proceedings in bankru tcyy shall be instituted against it Arid Leases thereafter is adfudicated bankrupt pursuant to such proceedings, or any court shall takt jurisdiction of Lessee and its assets pursuant to proceedings brought under the 1~ , r provisions of any Federal reurganization act, or Lessee shall be r (J divested of its estate herein by other operation of lawt or Lessee shall fail to perform, keep and observe any of the terms, r" covenants, or conditions herein contained, or on its part to bb_ performed) the Lessor may give Lessee written notice to correct such condition or cure such default and, if any condition or 19 1 I h default shall continue for thirty (30) days after the receipt of such notice by Leases, then Lessor may terminate this lease by written notice to Lessee. In the event of default, Lessor has the right to purchase any or all structures on the leased premises under the provisions of Section V111 Paragraph C.4. (Cancellation) hereof. XIV. CANCELLATION 9Y 1,E66E9 Lessee may cancel this Agreement, in whole or part, and termi- nate all or any of its obligations hereunder at any time, by thirty (30) days written notice, upon or after the happening of any one of the following eventsi (1) issuance by any court of competent jurisdiction of a permanent injunction in any way preventing or restraining the use of said airport or any part thereof for airport purposes; (2) the breach by Lessor of any of j the covenants or agreements contained herein and the failure of Lessor to remedy such breach for a period of ninety 190) days after receipt of a written notice of the existence of such breacht (3) the inability of Lessee to use said premises and facilities continuing for a longer period than ninety (90) days due to any law or any order, rule or regulation of any appropriate governmental authority having jurisdiction over the operations of Lessor or due to war, earthquake or other casualty) or (4) the assumption or recapture by the United States dovernment, or any authorized agency thereof, of the maintenance and operation of said airport and facilities or any substantial part or parts thereof. Upon the happening of any of the four events listed in the preceding paragraph, such that the leased premises cannot be used for aviation purposes, thon the Lessee may cancel this lease as aforesaid, or may elect to continue this leasa under its terms, except, however, that the use of the leased premises shall not be limited to aviation purposes, their use being only limited by such laws and ordinances as may lie applicable at that time. XV. MISCELLANEOUS PROVISIONS A. ENTIRE AOREEMEN'r. This Agreement constitutes the entire understanding between the parties and as of its effective data supersed,i all prior or independent Agreements between the parties covering the subject matter hereof. Any change or modification hereof shall be in writing signed by both parties. , B. BINDING EFFECT. All covenants, stipulations and agree- ments herein shall extend to, bind and inure to the benefit of the legal representatives, successors and assigns of the respective parties hereto. C. SEVERABILITY. If a provision hereof shall be finally declared vo or legal by any court or administrative agency 20 ' I c~ ► ~I i k having jurisdiction, the entire Agreement shall not be voidr but the remaining provisions shall continue in effect an nearly as possible in accordance with tha original intent of the parties. D, NOTICE, Any notice given by one party to the other in connection with this agreement shall be in writing and shall be sent by registered mail, return receipt requested, with postage and registration fees prepaid as followa+ 1. If to Lessor, addressed to: city Manager City of Denton 215 E.,McKinney Street Denton, Texas 16201 2. If to Lessee, addressed Lot Mr, Wayne Allen 100 North Locust, Suite 1 Denton, Tx 16201 Notices shall be deemed to have been received on the date of receipt as shown on the return receipt. E. HEADINGS. The headings uved in this Agreement are intendedTor convenience of reference only and do not define or limit the scope or meaning of any provision of this Agreement. F. OOVERNINO LAW. This Agreement is to be construed in accordance wI it}~ Cie laws of the State of Texas. 0. MEDIATION. The parties may agree to settle any disputes under thT ease by submitting the dispute to mediation or other means of alternate dispute resolution. No mediation or alternate 1 dispute resolution, arising out of or relating to this lease, involving one party's disagreement may include the other party to the disagreement without the other's approval, N. I40 WAIVEK. No waiver by Lessor or Lessee of any default or breaCTFof covenant or term of this lease may be treated as a waiver of any subsequent default or breach of the sam-a or any other covenant or term of this Agreement. I. INDEPENDENT CONTRACTOR. During all times that this Lease ri is in of et ct, bT part ea agree that Lessee Is and shall be deemed to be an independent contractor and operator and not an agent or employee of the Lessor with respect to their acts or omissions hereuntle•:. For all the purposes hereur,der, Lessee is and ohall be deemed an independent contractor and it is mutually agreed that nothing contained herein shall be deemed or conat~ued to constitute a partnership or joint venture between the parties, 21 constitute a partnership or joint venture between the patties. IN WITNESS WHEREOF, the parties have executed title Agreement as of the day slid year first above written. CITY OF Dwrotl, TEXAS LESSOR BYs H1c9a`el-N-Jez- ;7V1',r'- aneger ' r,TTES'I•: JENNIFER WALTF,'RS, CITY SECRETARY Sys APPROVED AS TO LEGAL FOFiMr IIERI7ERT L, PROU'I'Y, CITY ATTORM By s/ 14J, ( e-ru,1 f XI, LESSEE GAYN L~~F PRESIDENT & TREASURER 711E STATE OF TEXAS B COUNTY OF DENTON 5 + This instrument was neknowledged before Ilse Olt Else i / 44ay of 1999 by 1,ESSEE, JEW fit 9001f etnik nrn03 Yyc«rntulwst6kno1llt001 MwMMMIS08,11011 Fxpiresr .~-~l•.you/ 22 V I III I ATTACHMENT "A" aauY1lNtNIt»1 ,Ir,NI 4 lOVtt1t7~1 ^"1~ MNM110N Willy 1 AlI1N116, r Ant III lfl-E~ /Ie7tS _ Ol,CY41111t N1 I "OuNW CCNI !Wtirlxss, , It A~", ArNnll«+ [ rnlM.{ tl f Atl! NI 10 6V~gt4 tl(`` t0 J Iu 1411w1/, nNrwnot ►w Wt111 UY! ~lP~ 7 e9 i ~t^p''`arp GOJ~lt Ells a f 0 G'7 'la' E ! ~+Nro VP ;04.0 S LOT 3 S No I ldt! lnrt ~ r ~i ~ LOT tin y ~ o zo ecnE e I LOT 1A i I 1I ~p4a1 elk" er I 'R• .171I FLIT"nl dSlr.rf~~bN E•!tll W1160 n w YN N~~ w Ilq pN»111■NUNY Ik".•uIU INN~IxY 1-'~WLA . 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It YI •t.M[M 1•fgx ry.l [.fl MLfnr rV 4.IIN ~T:r !l •EJI.FrtN ~F r[w+nMM~+lwd lrS IN.f "f sQ' (AI( 11 ftF7N1'tlSp eFZ7 X)n N901tt1~~ ` r o eoxao~~r~~ rr fet1l9 1940I4d~•6i~tJ V 1 i i I ATTACHMENT "D" UTIS( :IIII'I 1011 0.2 f ACKU I,u I' I A I All 11,61 cenaln beet of lanJ aln3alr4t In d+e WAllant Nels 5uivey, Abilract d 910, f;lty orl)enlm Ir, Donlon ('utility, 'I exs9 sad being poll of Vol 1, )Hock 1 of Soulhcesl Ali pot I Addiliun, nit s rdcd Lt (Vilnet 0, Page 295 of h Addition to the City of 1lentdn, 001011 Couuty,'I exns s9 nano Nat Ittemt s of Denton Cm;nty,'I eXes: IN s6jecl Isact being more patllcufarly described n4 follows M101NN1NU Cos the Solrihlvesl corner tit the Itnel being described M3 till "10 1130 copped Iron roil aer n vat wLich it maerctc timmmiant found at ilia Nortirweet curia of add Addiliun bear s No till e9 uegreee 41 Minutcn is svomds went on dtoance ar 110),91 Nei; I IIUNCII Norlh 01 Degrees 2.1 Mlntrtcs 50 Seconds East It distaltce ofA 10.00 reel to a 11" capped Iron sod scl for corner; i 11UNCH South 88 Degstes 36 f,linules 10 Seconds lasel s dialance of 100M fell to s Y3" capped born rod sti tin cornier; '11113NCII Samb 01 Degrees 21 Minutes 50 Scconds West a disloisee of 110,00 fbel to Ali" capped Iron sod set rot cornet; I y 11U144,11 140111198 I)egrees ;Irr Mlnvles 10 Seconds Wall a dlitauee of 100.00 Ittt to the N,AC'U Oil IIIIOI14NMO and cnclostng 0.25 aces of land meteor Icss. E11:SCrlll" IILn11 0.70 ACIU* LOT 19 All It-at en"aln Iraq Of larx) eltu41tod Irt thin William Nd;1 Survey, Abslrecl 0 970. City of Usnkon, U0111 on COMY,10x419 Bind being a purl of Lot 1, 9lock 1 of SoulhOesl Alipoil Ad .,lion, an Addlllon to the City of Donlon, Dental Comfy, Taxes as racortied in Csbl11e10,1$090 295 of the Plot neoids of Denton Counly, Toxns; the subject Und be?na m00 partlcutarly described as follows; 1.3r.041141flO fox the Soulinyest comer of 1110 Iratt beliV described hsioln at a W capped Iron rod cal for canon Pont %mild) it oorlaele monumoril found It Vie 1lodhWesl oomer of 861 Addition beers North 12 099rees b0 Mirtules 52 Seconds West a dlelismit of 1125.03 loot II ItNCC NotIh 01 Ueproe 23 Mirniles 50 Scconds Gast o rtlslonte of 110.00 Tsai Io a W capped Mon rod set for caner; 11 IF NCE South 100 Degrees 30 Mitsstes 10 Socmnds Cesl a dislaix* of 60 00 fool to a SI" eoppod lion rod sot for corner; c 11104CL• SrAM 01 UOgtes 23 Mntule 50 SOCatd West a dislane+s of 110.00 root to e'r1" copped bon ' rod set Son corner, 111CNCE Horth 00 Degrees 36 Minules 10 Se toads West o dtslonoo o160 00 test to the PLACE OF, f?t01NN1140 end enclosing 010 of sit acre 01end moie or less. 24 " r DaN ~ ORDINANCE NO. j AN ORDINANCE ORDERING AN ELECTION TO BE HELD IN THE CITY OF DENTON, TEXAS, ON MAY I, 1999, AND, IF A RUNOFF ELECTION 1S REQUIRED, ON MAY 29, 1999, FOR THE PURPOSE OF ELECTING COUNCILMENIBERS TO PLACES 1, 2, 3 AND 4 OF THE CITY COUNCIL OF THE CITY OF DENTON, TEXAS; DESIGNATING VOTING PLACES AND APPOINTING ELECTION OFFICIALS; PROVIDING FOR BILINGUAL NOTICE OF THE ELECTION; ORDERING THAT AN ELECTRONIC VOTING SYSTEM BE USED; MAKING ADDITIONAL PROVISIONS FOR THE CONDUCT THEREOF; PROVIDING AN OPEN MEETINGS CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. That a municipal elation is or'ered to be held in the City of Denton, Texas, on Saturday, May 1, 1999, such date being a uniform election date as defined in Tex. Elec. Code §41.001, as amended (the "Code') for the purpose of electing Councilmembers for Places 1, 2, 3 and 4. In the event a runoff is required, the runoff election shall be held on Saturday, May 29,1999. That all those provisions In this ordinance for designating election officials, polling places, and describing other election procedwes shall be incorporated in an ordinance calling a City Charter amendment election passed on or about the same time as this ordinance, SECTION 11. That the polling places, which shall be open from 7:00 a.m. to 7:00 p.m., shalt be as follows: 1. Voters residing in District No. I shall vote at: MARTIN LUTHER KING, IR, RECREATION CENTER , 1300 WILSON STREET DENTON, TEXAS 1. Voters residing in District No. 2 shall vote at: FIRE STATION NO.4 2110 SHERMAN DRIVE DENTON,TEXAS f 3. Voters residing in District No. 3 shall vote at: NORTH LAKES RECREATION CENTER r, 2001 WEST WINDSOR DRIVE DENTON, TEX 1S t t 4. Voters residing in District No. 4 shall vote at, DENiA RECREATION CENTER PAGE I 1001 PARVIN DENTON, TEXAS SECTION Ill. That the election officials for the election and the runoff', if any, shall be as follows: 1. For the Central Counting Station: George Spuller, Presiding Judge; Don Alexander, Manager; and Randie Smith, Tabulation Supervisor. 1 For District No. 1: Ruby Cole, Presiding Judge an.l Alternate Judge. 3. For District No. 2: Doris Chipman, Presiding Judge and Mary Mecay, Alternate Judge. 4. For District No. 3: Bill Williamson, Presiding Judge and Karen Pitman, Allemate Judge. S. For District No. 4: r , Presiding Judge and Joyce Snay, Alternate Judge. 6. Jennifer Walters, City Secretary, shall conduct early voting under the Texas Election Code. 7. George Spuller shall be Presiding Judge for the Early Ballot Board. The presiding judge of tho Central Counting Station and of each district are authorized to appoint a sufficient number of clerks as necessary to assist them in the election, including bilingual assistants as required by law. The rate of pay for election judges and clerks shall be the maximum amount provided for by Stale law. SECTION IV. That early voting shall be conducted for the election, and the runoff election if necessary, by the Office of the City Secretary in the Municipal Building at 215 East McKinney Street in the City of Denton, Texas. The polls for early voting by personal appearance shall be open between the hours of 8:09 a.m. and 5:00 p.m. Monday through Friday, commencing on April 14, 099, and ending on April 27, 1949. In addition, early voting shall be held on Saturday, April 17, 1%.% between the hours of 10:00 a.m. and 3:00 p.m , at the same location as weekday early -sting. SECTION V. That the Mayor is hereby :"*ccted to provide notice of the election, and the ruroff election if necessary, In accordance with St. tions 4002 and 003 of the Texas Election Code, the notice to be printed in the Spanish language and the English language. SECTION Vt. That an electronic voting system, using optically scannee ballots, meeting the , requirements of Chapter 124 of the Code, shall be used for said election. Preparation of the necessary equipment and official ballots for the election shall conform to the requirements of the I l: Texas Election Cade. PAGE 2 r c~ SECTION VII. That the City Secretary is authorized to prepare the official ballot for the election and perform every act required by the City Charier and laws of the State of Texas for holding elections. SECTION VUL The election officers named above shall make returns for the election to the manner required by law. The ballots that are properly marked in conformance with the provisions of the Texas Election Coda for votes cast both during the period of early voting and on the day of the election shall be counted in the mariner required by law. SECTION LX. That the manner of holding such election and all questions pertaining thereto shall be governed by the election laws of the State of Texas. SECTION Substantial copies of this ordinance In both English and Spanish shall serve as proper notice of the election and said notice shall be. (a) published at least once In a newspaper of general circulation published within the City, not toss than the thirtieth day or later than the tenth day before the election; (b) posted, not cater than the twenty-first day before the election day, at a public place in each election district that is in the jurisdiction of the city; (c) posted, not later than the twenty-first day before election day, on the bulletin board used for posting notices of meetings of the City Council of the City, and (d) posted, as may otherwise be required by Tex. Elec. Code §4,003 and other applicable I., w. SECTION N. That it Is hereby officially found and determined that the meeting at which this ordinance is passed was open to the public as required and that public notice of the time, pLice, and purpose of said meeting was given as required by the Open Meetings act, chapter 531 of the Government Code, Tex, Rev. Civ. Stat. Anm 1997. SECTION XIt. That this ordinance shall become effective immediately upon its passage, publication, and approval. PRESENTED AND PASSED on the day of February, 1999, at a regular meeting of the City Council of the City of Denton, Texas, by a vote of - ayes snd nos at the regular meeting of the City Council of the City of Denton, Texas. PASSED AND APPROVED this the day of ,1994. I JACK MILLER, MAYOR JETNNIFER WALTERS, CITY SECRETARY { J~ o • g. BY: PAGE3 c c~ F a i APPROVED AS TO LEGAL FORM: HERBERT L. PROUTY, CITY ATTORNEY BY: F Mrs/dp~LOVM pr..a.aan..~unn Awl m4m"b i i i I i E ' I PACE4 r c. AOM11 No _ AOM* roe i1>t~ - { ORDINANCE NO. AN ORDINANCE ORDERING AN ELECTION TO BE HELD ON MAY 1, 1999 IN CON- JUNCTION WITH THE REGULAR CITY COUNCIL ELECTION FOR THE PURPOSE OF SUBMITTING TO THE REGISTERED VOTERS OF DENTON, TEXAS AMENDMENTS TO THE DENTON CITY CHARTER REGARDING SALE AND ALIENATION OF PORTIONS OF PUBLIC UTILITIES; CREATING NEW UTILITIES; QUALIFICATIONS OF CANDI- DATES FOR ELECTIONS; PROCEDURES FOR HOLDING ELECTIONS; AUTHORIZING PUBLIC UTILITY FRANCHISE CHARGES; SETTING PROCEDURE FOR ADOPTING A BUDGET; DELETING CERTAIN PORTIONS OF ARTICLE Vill "REVENUE AND TAXA- TION"; CORRECTING REFERENCES TO APPLICABLE LAWS; REMOVAL OF THE BOARD OF ADJUSTMENT, PUBLIC UTILITIES BOARD, AND PARKS AND RECREA- TION BOARD FROM THE CITY CHARTER AND EXPANDING THESE BOARDS TO SEVEN MEMBERS; PROVIDING NOTICE OF CLAIM PROCEDURES IN COMPLIANCE WITH STATE LAW; ELIMINATING PLANNING COMMISSION RECOMMENDATIONS ON SALES AND PURCHASES n: PROPERTY AND ON UTILITY CAPITAL IMPROVE- MENTS; PROVIDING THAT THE CHARTER SHALL BE GENDER NEUTRAL; DESIG- NATING THE PLACE OF HOLDING SUCH AN ELECTION; NAMING THE OFFICERS THEREOF; PRESCRIBING THE FORM OF BALLOT; PROVIDING FOR NOTICE; PRO- VIDING FOR PUBLICATION OF NOTICE OF THIS ELECTION; PROVIDING A SEVER- ABILITY CLAUSE; PROVIDINO AN OPEN MEETINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Denton City Charter was last amended in 1979; and WHEREAS, many changes in the law, especially the Texas Local Government Code and other laws that affect municipal corporations like the City of Denton, Texas, have made it neces- saryto amend the Charter to make it conform with changes in law during the last twenty years; and WHEREAS, the Cit; Council desires to make changes in the Charter to eliminate from the charter and expand the membership of several boards, facilitate its ability to sell, alienate, or expand its public uAitics, to make the Charier gender neutral, and to make a xr administrative changes; and WHEREAS, the City Council deems it in the public interest that the City Charter be so amended; NOW, THEREFORE, THE CODICIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION L That, in accordance with the p:~-vislons of Tex. Loc. Gov't Code 09.04, 4 there shall be submitted to the voters of the City of D«,ton, Texas, at the regular City election to lie r, be held on May I, 1999, the following amendments to the Home-Rule Charter of the City of Demon, Texas, which are shown by showing those portions which will be retained In normal r I type, the deleted text in the existing Charter being shown as strikeouts, and new or additional text shown by italics: AMENDMENT NO. 1 That Article I of the Charter shall be amended by amending Section 1.05 "Powers of the City" so that the same shall hereafter read as follows: Sec. 1.05. Powers of the City. The City of Denton shall have and may exercise all the powers granted to cities by the Constitution or laws of Texas including specifically those powers made available to cities of more than five thousand (5,000) inhabitants by what is known as the Home Rule Amendment to the Constitution of Texas (Article XI, Section 5) and the Home Rule Enabling Act (fhapierl3, Title 29 of the Reyised Gkil Stames of the State taxes, 1925 Section 5.004, Chapter 9, and Chapter 26 of the Texas Local Government Code Annotated), as these laws now read or mar hereafter be amended. The City may acquire property within or without its corporate limits for any municipal purpose; may cooperate with the govemment of Texas or any agency thereof, or with the federal government or any agency thereof, or with the government of any county, city, or political subdivision to accomplish any lawful purpose for the advancement of the health, morals, safety, convenience, or welfare of the city or its inhabitants; may sell, lease, mortgage, hold, manage, and control such property as its interest may require; provided the City shall not sell, convey, lease, mortgage, or otherwise alienate the entire assets of any public utility system or any portion thereof essential to continued effective utility service without the prior approval by a majority of the qualified voters of the City rrho trove at an election held for this purpose; and may exercise the power of eminent domain when necessary or desirable to carry out any of the powers conferred upon it by this Charter or the Constitution or laws of Texas. The enumeration of particular powers in this Charter shall not be held or deemed to be exclusive, but in addition to the powers enumerated herein, implied thereby, or appropriate to the exercise thereof, the City shall have and may exercise all other powers which under the Constitution and general laws of this state it would be competent for this Charter to specifically enumerate. AMENDMENTNO.I r That Article I of the Charter shall be amended by amending subsection (d) of Section 1,06 "Liabilities, exemptions, and limitations", so that the same shall hcrealier read as follows: I ' Sec. 1.06. Liabilities, exemptions, and limitations. (d) The City of Denton shall never be I,able for death or personal injury of a person or for property damages of any kind unless within thky (90) ninety (90) days after the occurrence t A ilteree+f causing the damage, dcesh, Injury, or desburtlon a notice in writing l+y or on behalf of the person injured or claiming damages, tf living, or the person's representative, ((dead, or the owners of the property injured or destroyed Is t.elivered to the city manager stating spec;fically and accurately In complete detail when, where, and how the exact death, injury, destruction, or Page 2 r damages occurred, the full extent themef of the injury, the basis of the claim, and the amount of damages claimed or asserted. TAis notice shall also include the residence of the claimant by street number at the date the claim is presented, the vi fence of the claimant for six (6) months immediately preceding the occurrence of the death, injury, or destruction, and the names and addresses of all witnesses that are known at the time upon who it is relied to establish the claim for damages; provided, flowerer, nothing In this subsection shall be construed to affect or repeal the provision in subsection (e) of this section relating to the liability of the City for damages on account of injuries reeehrd on the public streets, Alghways, alleys, grounds, public works, and public places of the City. AMENDMENT NO.3 That Article I of the Charter shall be amended by adding a new Section 1,07 "Gender neutral" so that the same shall hereatler read as follows: Sec. 1,07. Gender neutral. R'benever used in this Charter, a word importing the masculine gender only shall extend and be applied to include females, and, where applicable, to firms, partnerships, and corpora- tions, as well as males. ANiEN0MENT NO.4 That Article 11 of the Charter shall be amended by amending Section 2.02 "Qualifuca• lions" so that the same shall herealler read as follows: Sec. 2.02, Qualifications. (a) Each member of the Council, in addition to having the other qualifications prescribed by law: (1) Shall be o qualified+,eieref reglsrered to vote in the City; (2) Shall have resided for at least one year next preceding his or her election within the corporate limits of Denton and, if running within a single member geographic district as set forth in Section 2. 01. in the district in which elected, i tho :.yt (4) (3) Shall not hold any other put•lic office of emolument; , (4) Shall hair and maintain the eligibility requirements for muntcipal officers set forth in a ` o Section 14.001 of the Texas Election Code, Vernon's Texas CAll Statutes Annotated hereinafter referred to as 'Election Code" as it may now read or hereajler be amended. Page 3 t' c, 4 (S) She!! me! be int -estel in+ , or sem4ee ere Materials, mp with the Gi!)~, er iniffe"ll in the sale !a or by the Gil), OF" , plies, or equipffien!"-seid w4he"! the 04), b" nji City, ner shall he be the ewner OF pre - l"habil"49 in the (b) If a member of the Council shall, after icing elected, cease to possess any of these qualifications or eligibility requirements, or shall hold another office of emolument, or enter a plea of guilty to a felony, or be convicted of a felony he or she shall immediately forfeit his or her office. AMENDMENT NO, S That Article Il of the Charter shall be amended by amending Section 2,04 "Vac.ncies in Council" so that the same shall hereafter read as follows: See. 2.11141. Vacancies in Council. Where a vacancy in any place on tl:e Council shall occur, the vacant place shall be filled by a special election, and, when necessary, by a runoff election, in the same manner as provided in this Charter for the regular election of the coancilperson. Such special election shall be held on within 9i*Iy (60) dya the first authori.ed uniform election date following the creation of the vacancy occurring tin or after rho thirtieth day after the date the election is or- dered end The runoff election, where t!ceessary, shall be held en the-fetMeersdrde! eflee the in accordance with rho requirements of the Election Code and all other appli- cable laws; provided, hoacver, that where a vacancy shall occur within one hundred and twenty (120) days of a regular election, no special election to fill the vacancy shall be celled, unless more than one vacancy occurs, AMENDMENT NO.6 That Article III or the Charter shall be amended by amending subsection (a) of Section 3.01 "Municipal elections" so that the same shall hereafter read as follows: See, 3.01. Municipal elections. (a) The regular election for the choice of members of the City Council as provided in Arli:le li shall be held each year on he first Saturday In Ar4 Afay or on on), other uniform it eltookm day for municipal elections established by the Election Code, The Council may by resolution or ordinance order special elections which shall be hold as nearly as practicable ac- cording to the provisions for a regular election. The hours and places for holding all City elec- tions shall be determined by the City Council. All elections shall be conducted in accordance Page 4 r a with the Election Code and all other applicable laws as they now read or may hereaf)er be amended. AMENDMENT NO.7 That Article III of the Charter shall be amended by amending subsections (a) and (b) of Section 3.02 "Nominations" bo that the same shall hereafter read as follows: Sec. 3.02. Nominations. (a) Any qualified person may have his or her name placed on the ballot as a candidate for eeuneilrnen councilmember by filing with the City Secretary not more than ninety (90) days nor less than thirty (30) days prior to the date of election an application in substantially the fol- lowing form: 1, _ do hereby declare that I am a candidate for the Council of the City of Denton and request that my name be printed upon the official Ballot for that of. rice in the next City election. I am aware of the nepotism law, chapter Sld of the Gov ernment Code. I am qualified to serve on the Council with respect to the qualifications set forth in the Charter. I reside at , Denton, Texas. Signed The foregoing petition wes fried with the City Secretary on the day of City Secretary 1 (b) As an alternative method, any qualified person may be nominated for esuneilrnam councilmember by a written petition signed by ihky (3A) the greater of twenty fire (15) qualityj voters of the City or one-half of one percent of the total rote received by all candidates for manor in the most recent ma)bral general election, provided the candidate signs the petition cer- tifying his or her acceptance. One such petition shall ba circulated and signed for each nominee or candidate. With each signature shall be stated the place of residence of the si,ner, giving the street and number or other description sufficient to idetitify it. Nominating petitions shall be filed v. tth the City Secretary not more than ninety (90) days nor less than thirty (30) days before the election day, and shall be in substantially the following form: r' We, the undersigned electors of the City of Denton, hereby nomirutte whose residence address is as a candidate for CeuneilrAtA Coi,neilmember of the City of Denton, to be voted for at the election to be held on the Page 3 r~ i day of ; and we individually certify that we are qualified to vote for a candidate for the Council. Name Address Date of Signing (Spaces for Wily (3o) the greater of N-enry fhw (23) or one-Ralf of one percent of the total mes received for candidates for Afayor signatures and required data) Acceptance of Nomination I am qualified to serve on the Council of the City of Denton with respect to the qualifica- tions set forth in the Charter. 1 hereby accept the nomination for fet:ne►lmen Council member and agree to serve if elected. Signature of Candidate Statement of Circulator The undersigned is the circulator of the foregoing petition containing thirty signatures. Each signature was appended thereto in my presence and is the genuine sig- nature of the person whose name it purports to be. Signature of Circulator Address of Circulator The foregoing petition was filed with the City Secretary on the day of I City Secretary AMENDMENT NO.8 That Article III of the Charter shall be amended by amending subsections (a) and (b) of Section 3.04 "Canvass: Election returns, results" so that the same shall hereafter read as follows: Sec, 3.04. Canvass, Election returns, results. r (a) Immediately after aiunting the votes, +he presiding judge shall deliver the official t returns of the election to the City Secretary. On At nth! Tue9d" fe4swi"S !he @;e Not earlier than the third day or later than the slrth day after the election or as otherwise required r by the Election Code and all other applicable laws, the City Council shall canvass the returns page 6 C' 5 and declare the results. The returns of every municipal election shall be recorded in the minutes of the Council (b) The candidates receiving the majority of the votes cast for each place shall be de- clared elected. If no candidate receives a majority, or if there is a tie for any one place, the Council shall order a seeend runoff election to which shall be held me We- then the not earlier than the twentieth or later than the thirtieth day af?er the date the final canvass of the regular election is completed or as otherwise required by the Election Code and all other applicable laws. Only the names of the candidates who tie for the highest number of votes cast for that place, or the two (2) candidates who receive the highest number of votes with neither having a majority of votes cast for that place, shall be printed on the ballot for each election. In the event of a tie vote at the seven runoff election, the candidates who tie shall cast lots in the presence of the City Secretary to determine which one shall be declared elected, and said lots shall be cast within five (S) days of the seeead runoff election in accordance with Section 2.016 of the Election Code and all other applicable laws. I ANIF.NDMENT NO.9 That Article VI of the Charter shall be amended by :unending Section 6,03 "Municipal court" so that the same shall hereafter read as follows: Sec. 6.03. Municipal Court. (a) There is hereby established a court which shall be known as the "Municipal Court No. 1 of the City of Denton". T4e Municipal Court No, 1 shall have the jurisdiction and be con- ducted as a municipal court of record in accordance with subchapter FF, chapter 30 of the Tcuts Government Code, §§30,1211 through 30.01233 Inclusim Vernon's Annotated Texas 001 Statures and applicable state law as these laws may now read or hereafter be amended. io the mmneF ppeseiribed and Eby assw All costs and fines imposed by the Municipal Court shall be paid into the Ci{v, treasury for the use and benefit of the City. The C+'{v Council ` nruv, V ordinance, create additional municipal courts or municipal courts of record if so authorized under the provisions of applicable law. (b) The Fitt' Afunicipal Judge shall preside over the Municipal Court. The C-itp Munici• pal Judge shall be a qualified attorney-at-law licensed to practice in the State of Texas er a per- ship-ea the eil in good standing and shall have such other qualiftcarions as required by subchapter FF of chapter 30 of the Texas Government Code and ether applicable laws as these laws may now read or hereafter be amended. He or she shall be appointed hy, and shall serve at the pleasure of the Council The Fitt' municipal Judge shoji receive such .-ompcnsation as maybe fixed by the Council The Afu- , nicipal Judge shall have all the posvers and duties assigned to a municipal fudge by Ae Charter, ti other Cih, ordinances, subchapter FF of e'rapter 30 of the Texas Government Codr, or other (1; state law, i Page 7 t. I~! (c) There shall be one regularly scheduled session of the court each reek and as many other sessions as, in the discretion of the " Atunicipol Judge, may be necessary for the timely transaction of the business of the court. (d) The Council may appoint such assistant City municipal judges or additional " mu- nicipal judges as may be necessary to perform the duties of the Municipal Court or a temporary "municipal judge to act for the City Afunicipal Judge in the case of his or her temporary ab- sence or disability, and such assistant, additional, or temporary City municipal judge shall re- ceive such compensation as may be set by the Council. All such assistant, additional, or tempo- rary municipaljedges, when appointed, shall hate all of the otherposvers and duties assigned to the municipal judge herein. AMENDMENT NO. 10 That Article V[I of the Charter shall be amended by amending Section 7.01 "Property subject to tax" and deleting Section 7.02 "Payment, delinquency, penalties", Section 7.03 "Sei- zure and sale of property for delinquent taxes", and Section 7,04 "Tax lien", and renumbering the remaining sections of Article Vil accordingly, so that the same shall hereafter read as follows; Sec. 7.01. Property subject to lox. The City Council is authorized to lety, taid collect tares to setae and sell property for de- linquent taxes, to creite tar liens, and to exercl-e all other powers and authorhypuesuant to the Tar Code, Vcrnon's Annotated Texas Chill Statutes and all other applicable laws as they now read or mqy hereafter be emended, mueh imes as ate allowed by state low and !R sueh MRFAer a preseribed by shkis la%-. See. 7,03, Paymeet (a) All imes shall be Payable a! the erried of the asselseF ami eelifeim. end FABy be paid et-two-kAe eAtF the lsi% falls for A@ ~ mt hme been eempleie -hieh shall be not !step the Oetel~ ci:-1: - ----4 he Yeeliaw+n8then usseesmeni, Phall be sub, oftlelinqueni Wes and eemmi), tames or as !he Gemmeg may ppevide by e4manee, ---{H-* metsM►everi►peFie t Soc41,03rtelewooand % , ---(a) ' Y* set+sfjo ell delinquen! . estiher N. Page 8 i ofWheis de- linquen! or net, shall haw remo~,ed or be about to remeve his pepsenal ppepeFty out of the Gityr-R ahail IS A FSH011 PMOR (0) peme"Al Property qeieed by the 10% ealleeter shall be sold of ftwelie" to the highest FI 1.140014FIR! MeWSPArOf OfIbe 04y of DeMen M lees! wn (10) d"-s befeFe !he dale efthe sale it aR ebseiute title and th rperel4y have been PRid. -de6ee. M 1 Tom Nee, eaeh y`er un4" ~~aler 1 AMENDNIENT NO. I l That Article viii or the Charter shall be amended by arrending Section 8,04 "Public hearing on budget" so that the same shall herearer read as rolloH s: See, 8.04. Public hearing on budget. The Council"Aer giving e4 ':e by publieaRiAN IN the Afr4fiel leaga fifeen (IS) jays FIVA SPBP-?F oF~lteCity, shall hold a public hearing on the proposed budge) persems AM! he giv-m an eppet4wilty is x et egE~ns4my item thefeat Iny fa.rpairr of fire municipality may attend and may participate in the hearing, which shall be sef for a date after rho I P day a,/ler the date the proposed budget is filed rtdth the city secretary but before the date the Cvy Council makes its lav levy, The Counrll ahalll,rovide fm public notice of the date, tune, and location of the hearing. In addition to this t vice, the 06, Council shall publlsh notice before the put lie hearing related to rho budget in at leust one newspaper of general circulation in Denton County. This notice shall be published not earlier than the thirtieth or later than the tenth day before the date ojthe public hearing. The City Couned shah providt such other notice as may be required by state and all other applicable law. The City Council may make such II Page 9 changes in the budget that it considers warranted by the law or by the best inter is of the mu- nicipal taxpayers and may increase or decrease the items of the budget, provide(. the total pro- posed expenditures shall not exceed the total anticipated revenue, AAeFevehoblia , the the Items ekhe budge! pem-liled she total proposed eprlp e-diwes shall me! spieeed the wal amiel- paied Fevenuer AMENDMENT NO. 12 That Article Vill of the Charter shall be amended by amending Section 8.05 "Adoption of budget" so that the same shall hereafter read as follows: Sec. 8.05. Adoption of budget. The budget shall be finally adopted by the favorable votes of at least a majority of all members of the Council gfier the conclu- sion of rbepublic hearing. Should the Council lake no final action at the conclusion of the public hearing and least -fen (19) days before the end of the fiscal year, the budget as submitted by the City Manager shall be deemed to have been finally adopted by the Council, AMENDMENT NO. 13 That Article Vill of the Charter shall be amended by amending Section 8.07 "Transfer of appropriations" so that the same shall hereafter read as follows: Sec. 8.07, Transfer of appropriations. At any time during the fiscal year, the City Manager may as any ilm transfer any part of the unencumbered appropriation balance or persieo the entire balance thereof between programs or general classifications of expenditures within an office, department, of agency, or organtra- tional unit. At any time during thefocal year, at the request of the City Manager and %ithiR the last three (3) miewho of she budget ears the Council may by resolution transfer any part of the unencumbered appropriation balance or peetlers the entire balance thereof from one office, de- partment, er agency, or organlrational unit to another. AMENDMENT NO. 14 That Article la of the Charter shall be amended by amending subsection (a) and deleting subsection (d) of Section 9.01 "Power to issue bonds" so that the same shall hereafter read as fol lows: t See.9,01. Porver to issue bonds. < (a) The city of Denton shall have the night and power to Issue general obligation bonds to finance any capital project which it may lawfully construct or acquire or for any other legitf. Page 10 r M mate public purpose. The general obligation bonded debt of the City shall only be Increased by the consent of the majority of the qualified voters of the City voting at an election held for that purpose. A bond election shall be ordered and notice given by ordinance, consistent with the requirements for holding elections set forth in Article 111 of this Charter and In accordance with the applicable laws of the State of Texas as they now read or may hereaffe: be amended. (b) The City shall have the power to issue revenue bonds against the anticipated reve- nucs of any municipally-owned utility or other self-liquidating municipal function to pay the debt incurred on account of such utility or function. In no event shall revenue bonds be consid- ered an indebtedness of the City nor be repaid from bonds secured by taxation. (c) No bonds or warrants shall be issued to fund any overdraft or indebtedness incurred for current expenses of the City government. (d) Na povenwe bond imi-Me im eyieess e; one rni 'lien dailam (6 1,000,999.09) shall ls"F- detect AMENDMENT NO. 15 That Article IX of the Charter shalt be amended by amending subsection (a) of Section 9.02 "Bond ordinance and election" so that the same shall hereafter read as follows: Sec. 9.02. Band ordinance and election. (a) Aftcr approval by a majority of the qualified property taxpaying voters voting at au 9 general obligation bond election called for the purpose of authorizing the issuance of bends gen- eral obligation bonded deb(, the City shall authorize the issuance of such bonds by a bond ordi. nance passed by an in-native vote of a majority of all members of the Council. The City Council may approve the Issuance of revenue bonds without an election by authorizing the Issu- once of such bonds by bond ordinance passed by an ofirmative tote of the majority of all mem- bers of the Council, AMENDMENT NO. 16 That Article X of the Charter shall be amended by amending subsection (a)(6) Section 10.01 "Planning and Zoning Commission: Powers and duties" so that the same shall hereafter read as follows: Sce, 10.03. Planning mad Zoning Commission, Potters and duties. r (a) The Planning mud Zoning Commi tsion shali: c r (l- Page 11 (6) Submit annually to the City Manager, not less than nineiy-(90) sWy (60) days prior to the beginning of the budget year, a list of recommended general obliga- rion capital improvements which in the opinion of the Commission ought to be constructed during the forthcoming five (5) year period. (Suc t list shall be ar- ranged in order of preference, with recommendations rs to which projects should be constructed in which year, and the City Manager shall forthwith furnish a copy of such recommendations to each member of the Council.) AMENDMENT NO. 17 That Article X of the Charter shall be amended by amending Section 10.05 "Legal effect of master plan" so that the same shall hereafter read as follows: Sec. 10.03. Legal effect ormaster plan. No street, park, or other public way, ground or space, no public building or structure, and no public utility, whether publicly cr privately owned, shall be constructed or authorized in the City, "Of 8hall Aliy Peal prare"). be 604mired by the City, until and unless the location and extent thereof shall have been submitted to and approved by the Planning and Zoning Commission; provided that, in case k f disapproval, the Commission shall within thirty (30) days communicate its reasons to the Council, which shall have the power to overrule such disapproval, and, upon such overruling, the Council or the appropriate office, department, or agency shall have the power to proceed. The+wdening, rUb' , preval may be similarly evemitel by the Geontil. AMENDMENT NO. lg That Article X of the Charter shall be ameidcd by amending Section 10.07 "Board of Adjustment" so that the same shall hereafter read as follows: Sec. 10.07, Board Df Adjustment. during iheltc reqpee! iepms of eMee amd fe m leas! one year immediately pAeF !a the-uftift- ning4hereefsket~b aesidenio-e -Gamed fat ed ) tot and4we44- ne 444 {A44.0, -4-eel ;er we"ded. All ~ ase , who she" be desigilated by th Go;,* -arA+i9uelr her time as the beeFd maj- . 0.4 meeNhlii eAh beertl+eil be M, N-010 Or eneh rner ibef upon e,of &eFY e'°`^ , Page 12 t. , saes se+ eeiRed in Ad er dinance. The City Council shall by ordinance establish a Board of Adjustment which shall consist of at least seven (7) members who shall have the qualifications, powers, and duties and seine for the terms provided by the City Council in an ordinance creating the Board. All current members of the Board of Adjustment and the Board shall continue to sent under the current provisions of the City Charter until such ordinance creating the Board is enacted and effecrive, AMENDMENT NO. 19 That Article XI of the Charter shall be amended by amending Section 11.02 "Park and Recreation Board" so that the same shall hereaAcr read as follows: See, 11.02. Park and Recreation Board. (8) TtIM shall 190 A P696 FAd FOMWOR 1980M Whith shall el&MOW Of fly@ (5) ti&M try (2) )-MPS, PPOYided 111000 (j) MtMb6F9 Shall W } and he she;! err The Cary Council shall by ordinance establish a board which shall advise the ll! Council on parks and recreation and which shall consist of at least seven (1) residents of the City who shall have the qualifications, duties, and powers and scar for the terms provided by rho Ci(v Council in the ordinance creating the board. All current members of rho parks and Rec• rearion Board and the Board shall continue to sear under the current provisions of the Ciry ('barter until the ordinance creating rho Board is enacted and effecthr. The beard` t t A together w+sh t ~r~rnPrevertteef tkrparkand Peereatte+t Ptegretnae Page 13 C` 4 , 1lMd-the! all parlt ty may r"AlmP thelr Mald .1604 and FaLgAM01 WIN", Or eentrelled by, the AMENDMENT NO. 20 That Article XII of the Charter shall be amended by amending subsection (b) of Section 12.01 "Genersl powers respecting utilities" so that the same shall hereafter read as follows: Sec. 12.01. General powers respecting utilities. (b) In addition to such public utilities as it may now own, the City of Denton may own, acv quire, construct, maintain, and operate any other public utility and shall have the power for the purpose of operating and maintaining any such utility, and for distributing such service throughout the City or any portion thereof, but in seeh any condemnation proceedings brought to argadre such public utility no allowance shall be made for the value of any franchise and ordy the actual physical assets shall be purchased by the City. AMENDMENT NO, 21 That Article XII of the Charter shall be amended by amending Section 12,04 "Disposal of utility properties" so that the same shall hereafter read as folloaa; Sec. 12.04, Disposal of utility propertles. No sale, conveyance, lease, or dispeeal other alienation of the entire assets of any utility system or any part thereotcssentiat to continued effective utility service, shall ever be made un. less such sale, lease, or disposal's approved by a majority vote of all the qualified Omers voters E voting in an election held for than purpose in the City of Denton. AM ENDM ENT NO, 22 That Article Xlt of the Charter shall be amended by amending Section 12,07 ,The puYic r ' t utilities board" and deleting Section 12.08 "Powers aid duties of the Public Utilities Board" Ad renumbering all subsequent sections accordingly so that il.: same shall hereafter read as follows: s Sec. 12.07, The Public Utilities Board, page 14 s- (a) Riere Is hereby efewed s ) member, Sion shall at thelF ers"ipational Meeks drew rep terms as feilews, QMO) I - I leans so prev(Ae f-thebaud r.-.ay he removed by the GeHmell peinlmenls. The City Council shall by ordinance establish a Public Utilities Board which shat) advise the Council on public utility matters and which shall consist of at least seven (7) member: who shall have the qualifications, duties, and powers and serve for the terms provided by the City Council in the ordinance creating the boo-d. All current members of the Public Utilities Board and the Board shall cominue to senv tinder, the current provisions of the City Charter until the ordinance creating the Board is enacted and effective. ine itse-+ ear& 1 vinery board. submkied ie !he good In !he Wvt poquired by !he City ManeleF, Ue 1306M shall roview !h buigei, make goeh Amps Oeptim as they deem apppepi4alv, then Mom 4 W !be dkew wbe (e) The PAW !i!9 op 144rmet+en . I and ads emisin$ no shall be bviltrmenE9 fheFeleeFer eefkemds; !r mMnff'aEe d , s!M}F i page Is budge! i'r r Whieh In Eh/ OriftleM Of 1110 Dosed ought !a be eensweied during the reftheerAinii AN,@ (1) yew posiled. Goeh list hall be ommiled in order e r Whleh ytfif it she;! be the duty of the Bowd is so! in m advisery eareeky 'W 1.0 00M. I.- r emluttemem, -yest~uneil all HIP"14es under A01HAIdilliOR 0. 91i B60#11 by 0 MAP s"Galling of Indus AMENDMENT NO. 23 That Article XIII of the Charter shall be amended by amending Section 13.03 "Franchise tax" so that the same shall hereafter r id as follows; See. 13.03. Franchise W fee. 1 The holder or grantee of any frar.61se or license to use public streets, alleys, highways, or other public property may be required, as compensation for the right or privilege enjoyed, to pay to the City of Denton each year such reasonable sum (not less than two percent (2°10) of the gross receipts of the business pursued by the holder of the franchise tamed for service rendered in the City of Denton), or to pay compensation, rent, or any other fee or charge authorked by law, including, wirhour limitation, speck charges per sen-Ice line, access line fees, Vnd all other legally permissible charges for the use of its streets, alleys, highways, and other P011c property, as the Council may determine by ordinance or by contract with any such utility, wh;;h compensation shall be In addition to all ad valorem and corporation taxes paid by the utility, I AMENDMENT NO, 24 That Articte :HIV of the Charier shall be amended by amending Section 14,04 "Personal Interest" to that the same shall hereafter read as follows: ' Sec. 14.04. Personal interest. 1 Page 16 C it k 10 Of by lk City 8f any 10Md, .00106019, ftpplk OF BeMOOS, MOP! OR b0h8IF of the Gil~- as an t'r , and any } Any gO?cer or em- ployce having a substantial Interest in a business entity, as that term Is defined In chapter 171 of the Texas Local Goieotment Code as it now ready or may hereaf?er be amended, shall comply with chapter 171 and, if necessary, shall abstain from voting on a matter involving the business entity or real property and file an affidavit setting forth the substantial Interest in the matter to be voted upon. AMENDMENT NO. 25 That Article XIV of the Charter shall be amended by amending Section 14.13 "Amending the Charter" so that the same may hereafter read as follows: See, 14.13. Amending the Charter. Amendments to this Charter may be framed and submitted to the voters of the City in the manner provided by . 4943 Chapter 9 of Phe Texas Local Government Code, Vernon's Texas 001 Statutes and all other applicable laws, as they now read or may hereafter be amended. SECTION It. That the form of the ballot shall be substantially as follows: PROPOSITION NO. I -12kMsal of Utilities: Shall Section 1.05 of Article 1 of the City Charter and Section 12.64 of Article XII of the City Charter be amended to provide that the City may not , sell, lease, mortgage, or otherwise alienate the entire assets of any utility system or any essential portion thereof without the approval of a majority orals the qualified voters voting at an election held for that purpose? ` YES _ NO PROPOSITION NO.2 - Notice of Claim: Shall Section 1.06 of Article I of the City Charter be amended to increase the thirty-day notice of claim for personal injury or property damages to ninety days and to requira the claimant to provide his or her residence address, the names and addresses of all witnesses known at the time who he or she relies upon to establish a claim for damages, and other Inromiation pcrtaining to the claim? YES NO - r PROPOSITMI NO. 3 - Gender Neutral: Shall Article I of the City Charter be amended by A, ' adding a new Section 1.08 so (hat the Charter becomes gender neutral by extending all references in the Charker to the masculine gender to apply also females and where applicable to firms, partnerships, and corporations7 I~ Page 17 YES NO PROPOSITION NO, 4 - Municipal Elections: Shall Article H and Article III of the City Charter be amended by amtnding Section 2.02 requiring each member of the Council to be a registered voter and have the minimum eligibility requirements for a municipal officer set forth in the slate law; to eliminate the requirements that a councilmember not be in debt to the City, not be inter- ested in the emoluments of any contract or transaction with the City, and not be an officer or di- rector of a public service corporation; by amending Sections 2.04 and 3.01 to require municipal elections to be held on uniform election dates in accordance with applicable laws; by amending. Sections 3.02, 101, and 3.04 to acknowledge awareness of nepotism laws in the petition tc nominate a candidate for councifinembcr, changing the required number of signatures on the pe• tition, and to require the preparation of the official ballot, canvassing, and the holding of a runoff election in compliance with applicable laws? i YES NO PROPOSITION NO. 5 - Municipal Courtr Shall Section 6.03 of Article VI of the City Charter j be amended to require that Municipal Court No. 1 be estabilshed as a municipal court of record and the Municipal Judge and all assistant municipal judges have the qualifications and the pow- ers when appointed required by applicable state law? YES NO PROPOSITION NO. 6 Taxation; Shall Section 7.01 of Article VII of the City Charter be amended to provide the City's power to tax shall be consistent with the Tax Code and to delete Section 7.02, 7.03, and 7,04 regarding the payment, collection, levying, selzura, and sale of property for delinquent taxes, delinquency penalties, uid establishment of tax Bens, and to re- number the remaining sections, so that these matters will be governed by the Tax Code and other applicable laws? %I ES NO PROPOSITION NO, 7 - DjA1 ct; Shall Article vin of the City Charter be amended bIt amcnd- ing Sections 8.04 and 8,05 to provide for a public heating on the budget after the 15' day the proposed budget is filed with the City Secretary but berbre taxes are levied; to provide far notice to be published in accordance with applicable laws, to provide for adoption of the budget after the public hearing; allowing the proposed budget to take effect if the Council takes no action be- fore the end of the fiscal year; allowing Council to make changes In the budget; and amending Section 8.07 to authorize transfer of certain unencumbered funds within and bvwcen offieets, departments, agencies, and organ'zational units during the fiscal year? ti YES NO Page 18 i; P, PROPOSITION NO, 8 -13 mh: Shall Sections 9,01 and 9.02 of Article IX of the City Charter be amended to require general obligation bond debt of the City to be increased only by consent of the majority of the qualified voters of the City voting in an election for that purpose, and to eliminate the requirement for a revenue bond issue in excess of S1 million to be approved by a non-binding referendum election? YES NO PROPOSITION NO, 9 - Planning Commission: Shall Article X of the City Charter be amended by amending Section 10.03(a)(6) to reduce the number of days prior to the beginning of the budget year that the Planning Commission must submit a list of recommended general obligation capital improvements to be constructed during the forthcoming five-year period to the City Man- ager from 90 days to 60 days; amending Section 10.05 to eliminate the requirement for the Plan- ning Commission's approval on all purchases and sales of real property and on widening, vacat- ing, or changing streets? YES NO PROPOSITION NO. 10 j,Zcletion of City Boards; Shall Article X, Section 10,07(x), Article XI, Section 11.01, and Article XII, Sections 12.08 and 12,09 of the City Charter be amended by deleting the Board of Adjustment, the Parks and Recreation Board, and the Public Utility Board from the City Charter and requiring that the City Council, by ordinance, establish a Board of Adjustment and boards to advise the Council on parks and recreation and public utilities, con- sisting of at least seven (7) members having the qualifications, powers, duties, and terms estab- lished by the City Council and providing that the current Board of Adjustment, Parks and Rec- reation Board, and Public Utilities Board shall continue to function under these provisions of the Charter until the ordinances creating these Boards are effective? YES NO _ PROPOSITION NO. l1 - New Utilities: Shall Section 12,01 of Article XIt of the City Charier be amended by authorizing the City to own, acquire, construct, maintain, and operate any other public utility without the necessity of having that decision approved by a majority of quatife I voters voting therefore at an election held for such purpose? YES NO PROPOSITION NO, 12 - Franchise Fees: Shall Section 13.03 of Article XIII of the City Char- tcr be amended by requiring the grantee in any franchise or license to use streets or other public property granted by the City to pay a Ice not less than 2°,10 of the gross receipts, or any other fee or charge authorized by law, including access line fees, which the City may legally charge for ' use of its streets or other public property? t / r'- YES NO I Page 19 t PROPOSITION NO. 13 - Conflict of Interest: Shall Section 14.04 of Article XIV the City Charier be emended by eliminating the current conflict of interest requirements and substituting the requirement that any officer or employee having a substantial interest in a business entity, as that term is defined by chapter 171 of the Texas Government Code, shall comply with 6apter 171 and, if necessary, shall abstain from voting on a matte on which the person has a subst tntial interest and file an affidavit setting forth the substantial interest in the matter to be voted upon? I YES NO PROPOSITION NO. 14 - Statut Refer rice: Shall Section 14.13 of Article XIV of the City Charter be amended to correct statutory references? YES NO SECTION III. That the election shall be conducted at the same time and in the same manner with the same elections officers as prescribed in Ordinance No. _ calling the general election on May 1, 1999, for the election of councilmembers for Districts 1, 2, 3, and 4. The physical means of voting, the designated polling places, and the officers shall be the same as those prescribed in Ordinance No. SECTION IV. That early voting shall be conducted in the same manner, at the same lo- cation, and on the same dates and time as provided in the aforementioned ordinance for the gen- eral election on Slay 1, 1999. SECTION V. T}at said election shall be held under the provisions of the Charter of the ' Ciry of Denton, the Constitution and the laws of the State of Texas, the Voting Rights Act of 1965, as amended, insofar as they may be applicable. SECTION VI. That this ordinance shall constitute the order and may serve as notice of the election an,d shall be published and noticed in accordance with the general el:ction ordinance and all applicable laws. 1 SECTION VII. That the caption of this ordinance shall be published in a newspaper of general circulation in the City of Denton, in compliance with the provisions of the la%v. Further, this ordinance may be published in pamphlet form and shall be admissible in such form in any € court, as provided by law. SECTION VIII, That if any section, subsection, paragraph, sentence, clduse, phrase, or word in this ordinance, or application thereof to any person or circumstance is held to be uncon- stitutional, such holding shall not affect the validity of the remaining portion, of this ordinance, ! the City Council of the City of Denton hereby declares that They would have enacted such re- a muining portions desl ile any such invalidity, r SECTION IX. That the City Council has found and determined teat the meeling at which this resolution is considered is open to the public and that notice thereof was given in ac- Page 20 t. { i ill I i i i cordance with the provisions of the Texas open meetings law, Tex. Gov't Code ch. 351, as amended, and that a quorum of the City Council was present. SECTION X. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the _ day of .1999. JACK MILLER, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: HERBERT L. PROUTY, CITY ATTORNEY I' fll laLVa iixn~e PDEIfy0L0+DmimmmQNn,Ma'NP~,rm `rnn8rnn log ' i J ~ Page 21 t r. r ~ I i I AMENDMENT NO.1 (ALTERNATE) That Article I of the Charter shall be amended by amending Section 1.03 "Extension of City limits" so *bat the same shall hereafter read as follows: Sec, 1.03. Extension of City Iimits. The City Council, by a vote of not less than 6eutf'iAhs-{4~3) a majority of its membership, shall have the power by ordinance to provide for the alteration and extension of said boundary limits, and the annexation of territory lying adjacent to the City, with or without the consent of the inhabitants of the territory annexed. Upon the introduction of any such ordinance to the City Council, such ordinance shall be published one time in the official newspaper of the City of Denton. Amendments may later be incorlx,rated into the proposed ordinance by a vote of not less than few fifths - 3; a majority of the membershilp of the City Council and publication one time in the official newspaper of the City of Denton. The proposed ordinance, or any amendment thereof, shall not thereafter be finally acted upon until at least thirty (30) days after the publication thereof; and upon the final passage of any such ordinance, or any amendm,!nt ther:to, the boundaries of the limits of the City shall thereafter be as fixed thereby. When any additional territory has been so annexed, same shall be a part of the City of Denton, ar.d the property situation therein shall be subject to and shall bear its pro rata part of the taxes levied by the City, and the inhabitants thereof shall be entitled to and shall possess all the rights and privileges of the citizens of the City of Denton, and shall be under obligations as such citizens. PROPOSITION NO. 1 (ALTERNATE) - Annexation: Shall Section 1.03 of Article I of the City Charter be amended to substitute the requirement of a majority vote of the City Council for the current four-fifths vote of the Council necessary to annex land or otherwise alter the City , boundaries? YES NO AMENDMENT NO. 9 (ALTERNATE) That Article x of the Charter shall be amended by amending Section 10.02 "Planning and Zoning Ccmmission" and deleting Section 10.03 "Planning and Zoning Commission: Powers and duties" and renumbering all subsequent sections so that the same shall hereafter read as follows: See. 10.02. Planning and Zonbtg Commission. I A The Citv Council shall by ordinance establi.h a Planning and Zoning Commission which shall consist of at least seven (7) real property taxpayers of the City who shall have the qualifications, powers, and duties and sere for the terms provided by the City Council in an ordinance creating the Commission. All current members of the Planning and Zoning a ca Commission and the Commission shall continue to serve under the current provisions of the City Charter until the ordinance creating the Commission is enacted and effective. PROPOSITION NO.9 (ALTERNATE) ELVM ng aad ZoningQ=Ission: Shall Article X of the City Charter be amended by amending Section 10.02 and be deleting Section 10.03 to delete the Planning and Zoning Commission from the City Charter and require that the City Council, by ordinance, establish a Planning and Zoning Commission of at least seven members having the qualifications, powers, dudes, and terms established by the City Council and providing that the current Planning and Zoning Commission shall continue to function under the provisions of the Charter until the ordinance is effective? YES NO a e t r I I I i AGENDA INFORMATION SHEET { { AGENDA DATE: February 16, 1999 DEPARTMENT: Electric Utility ACM: Howard Martin, Assistant City Manager for Utilitie4-r- s SUBJECT: AN ORDINANCE OF THE CITY OF DENTON, TEXAS SUSPENDING THE PROPOSED RATE CHANGE SET FORTH IN THE STATEMENT OF INTENT AND APPLICATION FILED ON JANUARY 15, 1999 BY TEXAS UTILITIES ELECTRIC COMPANY FOR TIME. OF-USE RATE OPTIONS PERTAINING TO THE SALE OF ELECTRIC SERVICE TO ITS RESIDENTIAL, COMMERCIAL, AND INDUSTRIAL CUSTOMERS IN THE CITY OF DENTON, TEXAS, FOR NINETY DAYS BEYOND 1HE INTENDED EFFECTIVE DATE; ADOPTING DECLARATIONS AND FINDINGS IN THE PREAMBLE; PROVIDING THE REASONS THEREFORE; PROVIDING FOR A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. 1 HACKCROUND: TU Electric has filed with the City a series of time-of-use rates for the TU Electric residential, commen ial, and industrial electric customers within the City limits. They have also filed the same package with the Public Utilities Commission of Texas (PUCT) for their customers wino do not fall under the rate setting authorities of cities in their service territory. The PUCT is familiar with the TU cost-of-service data and has the staff and expertise to fully review these proposed rates for reasonableness and fair allocation of costs among customer classes. The City of Denton staff does not have that ability without utilising consultants. Staff recommends that the fiscally prudent approach to this issue is to suspend the proposed rate change for 90 days. TU Electric has indicated that the DUCT final approval process will be completed within that period. Once that p%vess is complete, the Council can feel comfortable adopting the rates approved by the PUCT, thus avoiding the expense of a consultant and unnecessary use of staff time. Council does have the option to reject the rate filing. However, this would likely trigger an appeal of the rejection decision to the DUCT by TU Electric. Dealing with such an appeal would consume staff time. i OPTIONS: A, 1. Approve the rates as proposed. 2, Suspend the rates for 90 days until the PUCT has acted, 3. Reject the rates as filed. I c• RECOMMENDATION: Staff recommcnds Option 2. PRIOR ACTION/REVIEW (Council Boards Commissions): None. FISCAL INFORMATION: None, Respectfully submitted- Shawn Mays Electric Utility Director i i r' 2 C ORDINANCE NO. AN ORDINANCE OF THE CITY OF DENTON, TEXAS SUSPENDING THE PROPOSED RATE CHANGE SET FORTH IN THE STATEMENT OF INTENT AND APPLICATION FILED ON JANUARY 15, 1999 BY TEXAS UTILITIES ELECTRIC COMPANY FOR TIME- OF-USE RATE OPTIONS PERTAINING TO THE SALE OF ELECTRIC SERVICE TO ITS RESIDENTIAL, COMMERCIAL, AND INDUSTRIAL CUSTOMERS IN THE CITY OF DENTON, TEXAS, FOR NINETY DAYS BEYOND THE INTENDED EFFECTIVE DATE; ADOPTING DECLARATIONS ,ND FINDINGS IN THE PREAMBLE; PROVIDING THE REASONS THERI.FOR; PROVIDING FOR A SEVERADILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on Jar:ta y 15, 1999. Texas Utilities Electric Company ("TU Electric") filed with the City its Statement of Intent and Application ("Application) to change its rates for electric utility service in the City of Denton, Texas, as a prerequisite to a proposed change in electric service rates and options, to become effective February 19, 1999. The proposed rate changes pertain to time-of-use rates to be offered to TU Electric's residential, commercial, and industrial electric service customers situated within TU Electric's certificated areas only, within the City of Denton; and WHEREAS, the City Council, as regulatory authority, may establish and regulate rates of an electric utility operating within the City of Denton, and may adopt rules for determining the classification of customers and services, and the applicability of rates, pursuant to Section 36.001, Texas Utilities Code, V.T.C.A. (1997); and WHEREAS, as regulatory authority, the City Council shall ensure that for each electric 1 utility rate to be charged to the citizens of the City, that any electric utility makes, demands, or receives, is just and reasonable, and that the rate may not be unreasonably preferential, prejudicial, or discriminatory, but must instead be sufficient, equitable, and consistent in application to each class of customer in accordance with the provisions of Section 36.003, Texas Utilities Code, V.T.C.A, (1997); and further that a determination must be made by the City Council, as regulatory authority, as to whether the requirements respecting equality of rates and services, pursuant to Section 36.104, Texas Utilities Code, V.T.C.A.(1997) have been complied -1i; and WHEREAS, the City Council has determined that TU Electric's proposed change in its rates and options for electric service Li the City of Denton, should be suspended to a future date, as permitted by state law, to wit: to a time ninety (90) days after the proposed effective date of February 19, 1999, for the following reasons: I. That the City Co,mciI of the City of Denton is charged with the duty of making a r "reasonable determination" of rate base, expenses, investment, rate of return and / ± other relevant factor involved in the proposed rite design, for electric services provided within the municipal boundaries of the City of Denton; and i 3 C, i~ I III 3 I 2. That the City Council has had insufficient time to properly review, analyse, and st, the proposed rate changes; and 3. That materially identical time-of-use electric rates to those proposed by TU Electric in its Application, are now pending determination and approval at the Public Utilities Commission of Texas ("PUC) in Docket No. 17942; and at this k time the City Council desires to suspend its determination respecting the proposed Application until such time as the PUC has ruled upon the validity or invalidity of TU Electric's proposed rate changes; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. That In accordance with, and under the authority of Section 36.108 (a), Texas Utilities Code, V.T.C.A. (1997), the proposed rate changes proposed by TU Electric in its Application, respecting its rates for electric service in the City of Denton, be, and the same are hereby suspended for a period of ninety (90) days after February 19, 1999, the date on which the proposed rates of TU Electric would otherwise have gone into effect, until May 20,1999. SECTION ll. That the City Manager is hereby directed to send or deliver a copy of this ordinance, which shall constitute a written statement of the City of Denton's reasons for suspending the operation of the rate change Application, to officials of TU Electric. SECTION 111. That all of the declarations & d findings contained in the preamble to this ordinance are made a part hereof and shall be fully effWdve as a part of the ordained subject matter of this ordinance. SECTION IV. That should any portion, section, or pars of a section of this ordinance be declared invalid, inoperative, or void for any reason by a court or administrative agency of competent jurisdiction, such decision, opinic orjudgment shall in no way Impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall remain in full force and effect. SECTION V. That this ordinance shall take effect, and shall be in force and effect from and after its passage, and it is hereby so ordained. PASSED AND APPROVED this the day of .1999. JACK MILLER, MAYOR r.A r 4 c sl k A'T'TEST: TEt,MFER WALTERS, CITY SECRETARY By: APPROVED AS TO LEGAL FORM: HERBERT L. PROUTY, CITY ATTORNEY By: ! A a J tiVSLamwa'Ordirwa'.witlEM.MyVea 1•If 1s : (Afar c 1 3 c 1 JJ -1 Apaadl._~~a o$ Z6 AQIIIdlllem aM AGENDA INFORMATION SHEET AGENDA DATE; February 16, 1999 DEPARTMENT: Utility Administration ACM: Howard Martin, 349-8232 S B ' A RESOLUTION ACCEPTING THE RESIGNATION OF BOB COPLEN AND APPOINTING HOWARD MARTIN AS THE CITY'S REPRESENTATIVE TO SERVE AS A MEMBER OF THE BOARD OF DIRECTORS OF THE UPPER TRINITY REGIONAL WATER DISTRICT; AND PROVIDING AN EFFECTIVE DATE. BACKGROUND: Bob Coplen was appointed to the Board of the Upper Trinity Regional District on August Is, 1998. Sir. Coplen'n involvement with the UTRWD provided valuable insight to the activities and routine business of the District. Based on this observation, he is convinced that Denton's management staff would most effectively represent Denton's membership on the Board. Many of the issues routinely addressed by the District are issues, past and present, that Denton and the District staffs have revi:wed, negotiated or discussed. Many times, an issue and/or details would be discussed on topics that Sir. Coplen did not have a complete knowledge or history of the issue Staffs ability to brief Sir. Coplen on all the issues related to the District has been difficult at best. StefTegrees with Air. Coplen's assessment of the situation and recommends that Howard Martin be appointed to the UTRNN D Board. PRIOR ACTIONIREVI EW(Council, Boards, Commissions) Bob Coplcn's resignation from the Upper Trinity Water District (UTRw'D) Board of Directors and the appointment of Howard Martin to the UTRWD Board was presented to the Public Utilities Board at their February 1, 1999 meeting, Respectfully submitted, Howard r~1 /art~in ACAU tilitiei ExhibitI Resolution t~ u RESOLUTION NO. A RESOLUTION ACCEPTING THE RESIGNATION OF BOB COPLEN, AND APPOINT- ING HOWARD MARTIN AS THE CITY'S REPRESENTATIVE TO SERVE AS A MEMBER OF THE BOARD OF DIRECTORS OF THE UPPER TRINITY REGIONAL WATER DIS- TRICT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Bob Coplen, who currently serves as the appointed City of Denton repre- sentative as a member on the Board of Directors of the Upper Trinity Regional Water District ("UTRND") has recently resigned his position; and WHEREAS, the City of Denton wishes to appoint as its representative to the UTRWD Board of Directors a citizen who is 03sely associated with the day-to-day activities of the water, wastewater, environmental, developmental, planning, and governments] aspects of the City, as wet] as being familiar with the important issues facing the City; and WHEREAS, the City of Denton wishes to appoint Howard Martin, who also currently serves as the City's Assistant City Manager for Utilities, as the designated City of Denton repre- sentative, to serve as a member of the UTR%AD Board of Directors; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES: SECTION I. That the resignation of Bob Coplen as the City of Denton's representative serving as a member of the UTRWD Board of Directors, is hereby accepted, with the gratitude of the City Council expressed hereby for his sustained unselfish community service provided to the City of Denton, Texas, SECTION 11, That Howard Martin is hereby appointed as the City of Denton's repre- sentatk e, to serve as a member of the UTRIA'D Board of Directors. SECTION III. That the City Manager, or his designee, is hereby directed to transmit a true and correct copy of this resolution to appropriate officials of the UTRWD. SECTION IN'. That this resoNtion shall become effective immediately upon its passage and approval PASSED AND APPROVED this the day of 1949. JACK MILLER, MAYOR t J 2 a u ATTEST: JENNIFER WALTERS, CITY SECRETARY BY! APPROVED AS TO LEGAL FORM: HERBERT L. PROUTY, CITY ATTORNEY BY: i i i ~rtb bnwmmsAnhbn~w4TIM'b M 1I 4 AWNMw dI 3 1, r A-A. 11"`r'. X71 w Memorandum To: Mayor and Members of the City Council From: Mike Jez, City Manage i Date: February 12, 1999 In response to your questions raised during the Work Sesslon of February 91h, Lone Star Gas Company and Diversified Utility Consultants have supplied the attached Information. Exhibit A Is the Information from Lone Star Gas Company and Exhibit B is the information from Diversified Utility Consultants. Please let me know if you need any further Information. 1 r i i i EXHIBIT A i I J` . it LSG Denton Distribution System Test Year: 12197 City of Denton RFt Set No. 1 Question No. 1 Page 1 of 1 REQUEST: a. Does TU Electric use ALG method of depreciation? b. What are the basic differences of ALG & ELG? C. What Is the Impact of using one vs. the other? RESPONSE: a. TU Electric uses Average Life Group (At G) to calculate depreciation rates for certain property. It also uses a method closely related to the Equal Life Group (ELG) method for other property, The Texas PUG does not require a particular method of depreciation. Ifs only requirement is that it be straight-line, reasonable and systematic. Both ALG and ELG satisfy that criter,on. The PUC has consistently approved the method similar to ELG for TU Electric. The PUC has also accepted ELG for telephone utilities In Texas since 1983. b. Average Life Group (ALG) and Equal Life Group (ELG) are both straight-line methods of depreciation, The difference comes in how the assets are grouped to calculate the depreciation accrual rate. ALG assumes each asset L. the group has the same life and net salvage parameters. Thus, the original cost less average net salvage is recovered over the average life of the ALG group. Even though variatio,r can occur In Individual assets within the group, capital recovery Is achieved because the oombination of assets comes back to the group average. ELJ statistically divides the group into smaller, equal life groups so each member of the smaller groups has the same life and salvage. Each subgroup Is deproclated as a unit using the life and salvage characteristics of the subgroup. The subgroups are then combined to determine depreciation accrual rates. Use of the ELG achieves capital recovery of each subgroup as it retires, c. Both methods recover the total cost of the property over the total life of all the property In the group. The ELG method allows the recovery of depreciation expense to more closely match the actual retirement_ pattern of assets within a group and Is a more exact method of determining depreciation. The Texas Railroad Commission in Lone Star's City Gate Rate Case, Docket 8664 stated that.,."Because it provides amore accurate estimate of the actual consumption of property, the ELG depreciation procedure requested by Lone Star Is reasonable". The impact of using the ALO method Is that it will not provide as adequate a recovery of Investment for retirements In the early years of a group as the ELG method will, and the ALG method relies upon recovery of the difference In the later years of a group's life. The ELG method has been approved in Lone Star Gas distribution rate cases by over 40 cities usin the same tees year as used for this case, 3 r° l! LSG Denton Distribution System Test Year, 12197 City of Denton RFI Set No. 1 Question No. 2 Page 1 of 1 REQUEST: Was year 1997 an anomaly or would year 1998 be any different in terms of operating data? RESPONSE: 1997 was not an anomaly. The 1997 test year was adjusted for known and measurable changes, and such adjusted test year Is reflecilve (albeit conservatively) of the costs likely to be experienced during the time when the new rates will be In effect. Denton's unadjusted total distribution system Operating & Malntenanca (0&M) expenses In both 1996 and 1997 were $86 per customer, For the 12 months ended June 30, 1998, recently released and unadjusted operating data Indicated that 0&M expenses for Denton havo Increased to $94 per customer. December 1998 data is not available at this time. The Company used a December-ending 1997 test year for this filing and made its standard adjustmenks for known and measurable changes, because this was the most recent 12 months for which data was available at the time of fling. Comparing the test year level of expenses with periods before and after 1997 provides further support that the Company's proposed riling Is reasonable and very much In Ilne with Increases in other goods and services since the Corrniany's last rate Increase In 1982. r . r. i r ' i i LSG Denton Distribution System Test Year: 12197 City of Denton RFI Set No. 1 " Question No. 3 Page I of 1 REQUEST: According to the City's consultant, Mr. Biegler projected S8a't million in cost savings due to the merger, with most savings occurring In the Distribution ski` per GUD 8664. Are there savings from the merger, and when do they occur? RESPONSE: Any merger savings that occurred during 1997 are reflected In the Denton test year data. However, Lone Star did not make adjustments to the test year In this filing to reflect something that is unk%wn. Anticipated merger savings Is not considered a known change as prescribed by State law for ;ate making, Under the law (Texas Utilities Code, Sections 101.003(16); 103.055), adjustments to test year numbers must be baked on known and measurable facts. It would be speculative to make an ad_k-*tment to test year data to reflect future synergy savings, because the data necessary to support an adjustment is incomplete, That is, any changes In future costs are neither known nor measurable at this point In tin* Therefore, it would not be appropriate to make an explicit adjustment to the Company's test year data. We expect synergy savings from the August 5, 1997 merger of ENSERCH Corporation and Texas Utilities Company, and those synergy savings will directly benefit customers. David Biegler lertified before the Railroad Commission of Texas (RCT) in the 1996 City Ga'e Rate Case (C'JD 8684) that In the operating area, most cost reductions due to the merger would occur in distribution (Lone Star's as well as TU Electric's) over a 10-year horizon. Nh. Blegler further testifif 1,.. "You have got to understand that we haven't talked about the net cost to implement those savings, and you would expect over the early lime period for those costs to be greater than the expense reduction below the le%el it w- id olherwlse have been' When asked how far out in lime do you have to go before there Is any net savings, Mr. Biegler replied, my guess is in the range of three to four years, perhaps in the third year." In the 1996 gate rate docket (GUD 8664), the Railroad Commission of Texas held that future merger-related data were neither known nor measurable and should not be used to set prospective rates. Furthermore, the Commission ruled that the merger could not be used as a basis for denying rate relief where rate relief Is warranted based on the test year data. The City's concern about future merger savings can be easily a ldressed by Implementing the cost of service adjustment clause (COSA). This will provide for a timely review of annual operating data, and will provide customers with opportunities b realize r. savings without having to wait several years. As stated previously, the City can build Into the COSA clause protective language requiring City Council action before any adjustment, up or down, could go Into effect. This has been done most recently in the City of Grand Praline, S t. M LSG Menton Distribution System Teat Year. 12197 f City of Denton RFl Set No. 1 QussWri No. 4 Page 1 of 1 j REQUEST: What Is the Full-time Equivalent (FTE) compliment of LSO employees In 1997 & i 19987 RESPONSE: Actual FTE compliment Is not specifically tracked within our accounting system, Also, year-to-year comparability Is further complicated because of orgsnizatlonal changes and related changes In the way costs are captured In the accounting system. For example, administrative and support services In year 1998 were provided by TU Oervices, whereas, In 1997 similar services were provided by Lone Star Gas - General Office and ENSERCH Corporation. Since the labor cost component Included In charges from TU Services is not separated within our accounting system, year to year labor charges are not comparable. Nevertheless, an estimated FTE, for operational employees has been calculated for years 1998 and 1997 of 1,571 and 1,623, respectvely, However, estimated labor costs for these 1,571 FTE operational employees Increased to $58 million In 1998. Estimated labor costs for the 1,623 FTE employees was $525 million in 1997. 6 c LSG Denton Distribution System Test Year. 12197 City of Menton RFI Set No. 1 Question No. 6 Page 1 of 1 REQUEST; a, What percentage Is the Denton System consumption as compared .o the whole LSG System? b. What percentage Is the Denton System revenue as compared to the whole LSG s System? RESPONSE: a. For the twelve months ended December 31, 1997, Denton System MCF consumption for all classes of customers compared to total LSG System MCF consumption was: 6,318,826.7 = 1.7PA b. For the twelve months ended December 31, 1997, Denton System total revenue compared to the total LSG System revenue was: $11,173,675.051$905,296,905.83 = 1.23% 8 1 i l AP C i c, LSO Dentin Distribution System Test Year. 12197 City of Denton RFI Sat No. 1 Ouesdon No. 6 Page 1 of 1 REQUEST: Please redesign rates to reflect a more proportional Impact on both classes of customers (residential, commercial). t RESPONSE: Please refer to the attached schedule showing a comparison of the proposed rate and the four rate design options. ATTACHMENT: Attachment i • Comparison of Rate Information, 1 page. l k r / yr~ 1 1 l y Y. 6 i a. LONE STAR OAS COMPANY DENTON TEXAS COMPARISON OF RATE INFORMATION TEST YEAR ENDED 112-31 -97 Line Proposed Alternate Alternate Alternate Allernale No. Rate Rate 76A Rate 76B Rate 70A Rate 708 1 Revenue 2 Residential $476,323 $241,053 $241,053 $223,200 $223,200 3 Commercial (35,895) 80,341 80,351 74,400 74,400 4 Subtotal $440,428 $321,04 $321,404 $297,660 $297,600 5 Service Charges 35,667 35,6t17 35,667 35,667 3$,667 6 Total Revenue $476,095 $367,071 $357,071 $333,267 X333,267 7 % Revenue Increase 624% 4.68% 468% 4.37% 417% a Rate Information 9 Residential Cuslomer Charge per month $8.00 $7.00 $6.00 $7.00 $6.00 10 CommerclatCuotomerCharge permonth $14,00 $12,00 $12.00 $12.00 $12,00 " Alternate rates based on revenue Increase shift from proposed to 75% residential 125% commercial f 1 Present 11 Average Residential Bill 12 @ 5,2 Mcf $24.17 $2670 $25,65 $25.66 $25.48 $2346 13 Average Commercial Bill 14 Q 30 Mcf $120.71 $11912 $130.38 $130.38 1130,14 $130.14 Grand Prairie Levvisvllie Carrollton Mesquile ! 15 Average Residential Bill 16 @ 5 2 Mel $26.80 $28.08 $24,92 $28.02 17 Average Commercial Bill 18 @ 30 Mcf $13691 $137.81 $129.57 $130.42 i •i Ili I ~l I II I I i i i 1 I EXHIBIT B I 1 f to c ALLOCATION 1 1 In reference to Council Member Cochran's request regarding cost allocation, attached as Exhibit 1 Is a calculation of the allocation ; wtage for Volumes, Customers and Revenues for the Denton Distribution System. Jne 3 • Columns A-C Is the calculations of the Individual components. Line 3 • Column D is the average total combining all three components. i I f I `A' c tt z I Test Year 1997 Is an Anomaly In reference to Council Member Ms. Kristoferson's question whether 1997 was an anomaly, DUCT has concluded that 1997 is an unusual year. As pointed out In our final report, the Company Incurred a significant amount of expenses in 1997 preparing for the August 1997 merger of TU and ENSERCH. Between January 1997 and August 1997, the Company had spent In excess of $25 million dollars. ,Vso during the end of calendar year 1997, the Company offered an Enhanced Retirement program. This retirement incentive allowed employees that had been with the Company in excess of 15 years to take an early retirement. The employee had the opportunity to retire between September through November of 1997 or later, if approved by Management. '!here was also a further reduction of staff t at occurred throughout the test year. The Company did not attempt to remove these expenses from its request. When asked how LSGC is passing the merger related savings incurred from these retirements to the ratepayers in Denton, the Company stated the reduction In expense from the month the employee left through the end of the test year is Denton's share. This Is not a correct method. It oveestates the Company's expenses and would not be allowed by the RCT. 'Itte reduction of these employees must be removed for the entire year. "these are expenses that the Company will not incur during the period that rates will be in effect. This very issue has been ruled on in LSGC's last case before the RCT. The RCT ordered LSGC to reduce its labor expense for employees that are no longer with the Company. The RCF stated the following in its Final Order in GUD 8664: FOF 96 • The number of employees, level of overtime expenses, and j severance payments must be annualized and normclized to eliminate anomalous, unusual, or extraordinary events during the test year; and FOF 101 •11e number of employees of the Company declined from 663 at the end of the test year to 650 on November 1, 1996. 1 Throughout DUCi's report, we have pointed out areas that the Company has either miscalculated its expenses or overstated expenses. Calendar year 1597 was an unusual year for the Company and we believe a rate reduction Is justift-d. The Company has further confirmed this by stating that If Denton had a COSA.n effect during 1997, it would be receiving a 4-cent reduction in rates. If the Company's calculation of its COSA is correct, then this further supports DUCI's operating eaoense ' i t reductions, e I 12 0 C~ ' i Utilizing the calendar year 1997 without annualizing and notmalizing to eliminate anomalous, unusual or extraordinary events, allows the Company to overstate its expenses and understate its merger savings. Rates granted in this proreeding will be set for the future, Such rates should not be based on abnormal expenses that the Company will not be incurring In the future, /`t+'A i 17 r DEPRECIATION - Difference Between ELG and ALG There was a great deal of confusion created by the Company's presentation and incorrect responses to the Council's Inquiries regarding the difference between Equal Life Group ("ELG") and Average We Group ("ALG") methods of depredation. In an effort to clarify and correct the record and provide the Council with a more complete understanding of this issue, we are providing the following Information. ALG Is the standard rate calculation procedure that relies on recovery of Investment over the average life of the Inve.ttment. The average life Is determined by vera Lng life characteristics for each annual addition In the past. In other words, the rate calculation procedure Is consistent with the life determination process. ELG is a rarely used and accelerated form of the depredation rate calculation. R produces results that are very similar to the results produced by sum of the years digits accelerated tax depredation. It attempts to recover the investment over individually estimated annual retirement levels. It Is theoretically more accurate than ALG, but only under the improbable assumption that the entire forecast of the future is correct. If one believes that the future cannot be precis estimated on an annual basis, then the ELG procedure magnifies the errors inherent In forecasts to a much greater degree than does the ALG procedure. The ALG approach avoids shifting cots to current ratepayers and avoids the resulting intergeneratIona] Inequities caused by Imprecise ELG estimates. 4 11 a, C i +k Design for a Rate Increase DUCI has Included as Exhibit 2 a rate calculation for Residential and Commercial class customers as guidance for the Cound', The calculation provides for a change In the Monthly Customer Charge, an Incaase in present rates and a split of 75n5 between the two classes. The following assumptions have been incorporated Into the example, • Change l the monthly cusiomer charge from the Company's request of $8 for residential custo mes and $14 for commercial customers to the Monthly charges In the Dallas service area. (Company's response to the 2nd RFI, question 7) Used DUCI's adjusted customer count and volumes as documented in the final report for each rate dass. (Company's response to the 41" RFI, question 1) • Increased revenue by the same percentage as the City of Double Oak granted the Company. The Company filed the same test year data with Double Oak. (Company's response to the 1" RFI, question 31) 6 Split the Increase between Residential Customers and Commercial Customers using a 75/25 split as discussed by Council Member Mr. Cochran. Did not adjust Other Rev..nues. t (/t'~ . • l 15 w ate.:..., ~ .......:.:G r AffiWr11tli - p - u t~ Cash Working Cape There was a great deal of confusion created by the Company's presentation and Incorrect responses to Council Member Burroughs inquiry regarding cash working capital. In an effort to clarify and correct the record and provide the Council with a more complete understanding of this Issue, we are providing the following Information. LSGCs representative, Mr, King stated that the RCT has ruled that If a leadRag study has not been performed, a zero level Is reasonable. The RCt has never made this statement or finding In a case. The RCT has stated that the appropriate level of cash working capital quid be based on a lead-lag study. (GUD No. 8878 Southern Union Gas Company, Final Order, FOF 100). In LSGC's last case before the RCT, GUD 8664, the Company did not perform a lead-lag study but presented a positive cash working capital request based on the one- eighth rule. The Company did not provide data to perform a lead-lab study u.,til the rebuttal phase of that case. Therefore, no party has an opportunity to pert'orm a lead-- lag ana'ysis. The RCT denied the Company's requested positive cash working capital and ir, the absence of a lead-lag analysis, It gave the Company zero The RCT stated the following In its Final Order in CUD 8664, FOF 36 - In the absence of a reliable Lead-lag study which the Company has the ability and wherewithal to perform (particularly since the divisions of the Company participating in the rate case each have only one customer), It is reasonable to deny the Company's requested cash working capital component of rate base for LSP-Excluding Storage, LSP. Storage, and LSG-T which was derived using the one-eighth rule; and FOF 37 - Lone Star disclosed Its actual procedure for paying its bills for the first time In filed rebuttal testimony, despite having been asked to do so by the Aligned Cities during discovery. Therefore, admonishing lone Star for failing to disclose Its actual settlement practices in a timely manner is appropriate. (Emphasis Added) In addition, the most recent proceeding before the RCT, GUD No. H878, Southern Union Gas Company, the RC-r ruled that the appropriate level of cash working capital should be based on a lead-lap study, The RCT stated the following In its Final Order in GUD 8878, a Southern Union Gas Company case: 16 a FOP 100 • The appropriate level of cash working capital should be based on a lead lag study, The Company is incorrect when It stated that the RCT would grant a zero level of cash working capital in the absence of & lead .!&g study. DUCT has performed a 1^ad- lag study and believes that a negative $210,213 is an appropriate level for the City of Denton. i tl • 0 c~ Total Custornera and Volumes i The Company created a great deal of confusion regarding the number of customers and gas cost levels. In an effort to clarify the record, and provide the Council with a more complete understanding of this Issue, we are providing the following Information, The Company has employed the average level of customers to determine its test year level of customers. This is not a reasonable approach for setting rates for the future. The Company's approach only uses the average growth during the test year, DUCI u tculated the total growth of customers on the system for the test year, DUCI's level of L~istomers is less than the total actual level of customers experienced by the Company In April 1998. Understating revenu,:a will overstate the revenue requirement needed by the Company. Therefore, the most recent level of customers should be utilized In determining a levet that will be realized by the Company during the rate year. DUCI has attached as Exhibit 31SGCs customer count and volumes by month for calendar years 1994 through April 1998. This graph should assist the Council in terms of evaluating customer growth on the Denton Distribution System. f t6 C 0 r I LONE STAR GAS COMPANY ALLOCATION ANALYSIS TEST YEAR ENDED 12-31.97 ALLOCATION FOR THE DENTON DISTRIBIITIAfr; sygT e Lai MaLwan C111111.10=112 Weighted (Ai (8) (c) 1 Denton Distribution System t,860,825 18,042 oto,e2o,a74 2 Texas IVA28.013 11.W.401t 3 Denton as % of Total 1.M1 IM28% Lou 1.27"% b.4URCE E A ctoerurc. w Line t • Column A LSGC's annuel report to the ROT - 12/07 - Denton Distribution System line 1 - Column 8 Company's unadjusted customer level - No oa(umn Is the Com Line 1 • Column O LS0C's annual report to the RCT • 12!07 - Denton Distribution $Nam CO afloe4tlon elbn Una 2 • Columns A - C LSGC's annual report to the ROT -112W - Total Texas Line 3 • Columns A • C Line 1 divided by Line 2 Line 3 • Column D Sum of Columns A through 0 dNbed by 3 a c~ Eve r~;r : Pegs t o12 LONE STAR GAS COMPANY CALCULATION OF REVENUES CakulNlon of Inersasa and /pIM balwwn CLIP; i Total Requested Increase $476,095 2 % Granted by OawWo Oak 25.61% 3 Total Increase to Present Total Revenue $121,452 4 less: Other Revenue Increase 136124 6 hKresse to Base Rates 11 6 Ralderdla'sPOAlon 61.066% $51,714 7 Comments I Potion 36614% $02,944 6 Raldentlaro Increase t,76%1 $36,766 9 Commerclallnerease $46,612 Cuebmsir Chem Remus, 9Wd1n1161 Commews 107u 10 6 of Customers lug U a UM 11 Adjusted 61116 (A of Customers a 12 months; 100,164 25,426 215,692 12 Monthly Customer Charge $6.60 $10.00 13 Customer Charge Revenue (1,UM UALM LLNUM flrlaNan of iwl RewnuegrLCy1He flnidenhe Commartle I91e1 14 Present Rate Revenue $4,521,424 $3,017,666 $7,646,109 15 Plus increase $36-766 ? HA 0 A 15 Total Revenue Requtremem 84,666,210 $3,063,667 $7,629,761 17 Less, Customer Charge Revenue IL045-902 112MI Q t,Noip2 16 Total Revenues jl,} jAv 306 12.6Clt2 ALNIM t9 Volumes 986,300 759,062 1,744 382 20 Total Rate 36726 3.1010 21 Cost of Oat Rate 2,lm 2 jam} 1 ` 22 easeReII(RatetaecoltOf 041) um aim u 23 6a*Reveoves $601,264 $719,200 $1,s"A" a 24 Gas Revenues M1111,094 52.44Q Qtj S43Q31Dj 25 Total Volumolrb Revenues W,&M jj j ~O J29 kk t 20 S n c. FlSdI9Li2 Pegs 2 of 2 flQyRCE AND REFERENCE: I ~AAtO K4alaraan C4 ML Una 1 Company's Rag.wled Inaene for N COY of Dordon lam~M t0 this 1N RFI. gwf0on 21 U Lino 4 na 2 Co 1 k ~A~h Ur% Li Una Una 6 Una 3 minve Lh4 « Pape 1 Una 6 Una 6 x Rasldemlars % of Ravanuo par Co. 6rreduN 1.1C Una 7 Una 6 x Commardars % of ltemuo per Co. 6e1»ouw 1.10 Une 6 Una 6 x 76% LIN 0 Lino 6 minus Une a Cuslamer CMrar Rawnw Una 10 C%.+Crs Or M MPK Moe 20 x % A60Ca1ed to oenlon p lr Carnpanys reaponaa to the 4th RFI, Question I U" I I Una 10 x 12 months Una 12 Morohly CuMoma Charge for the Clty of Danu • Co nporys respanaa to the 2nd RFI, question 7 Une 12 Una 11 x Una 12 RE 101111 Rewnw LwLvwan CLara UM 14 oUCrs flnal sport, kbwtk 1 Una 16 Una 6 and Ura 0, aCoodngty Une 16 Line 14 plus Line I6 L e 17 lino 11 L ins 16 Uns I6 minue Una 17 U-e 10 OW: rent report, p go 20 x % Allocated to Denton par Company's response to IN 4th RFI, question I Uns 20 Una 14 d1. Ned by Una 10 We 21 Company's fL %4M and the RCrs set role Une 22 Lima 20 minus L u 21 line 23 Line 10 x Lino 22 ' Lino 24 Line I O R Unit 21 Line 26 Line 10 a Una 20 I I I I { I I 21 t L Residential Customer Level From 1994 to Current 16300 16100 15900 0 15700 v, 15500 ~j 15300 0 15100 14900 14700 14500 ■ Resldentlal Customer Level Y N U vi 5 n j r u . ...ash ..,..y • I . LONE STAR OAS COMPANY DENTON TEXAS COMPARISON OF RATE INFORMATION TEST YEAR ENDED 12.31.97 ' Line Proposed Ahemote Ahemale Alternate Alternate No. Rate Rate 75A Rate 768 Role TOA Rate 60 A A 1 Revenue 2 Resldonlial $476,323 $241,063 $241,063 $223,200 $161,785 3 Commercial (35,895) +0,351 80,351 74,400 60,695 to 4 Subtotal $440,428 $321,404 $321,404 $297,800 $202,386 6 Service Charges 35,&17 35,887 35,807 35,887 35,86' N 6 Total Revenue $478,035 $357,071 $357,071 $333,187 $238,647 7 % Revenue Increase 8.24% 4.68% 4.68% 4.37% 3.12% 8 Rate Informa?'son O 9 Residential Customer Cha go per month $8.00 $1.00 $8.00 $7.00 $7.00 0 10 Commercial Customer Charge per month $14.00 $12,00 $12.00 $12.00 =12.00 s Q ' Alternate rates based on revenue Increase shift from proposed to 75% residential 125% commercial. d! F Present 11 Average Rnsldenlial Bill 12 a 5.2 Mct $24,17 $26.70 $25.55 $25.66 $25.46 $25.07 0 13 Average Commercial Bill z 14 @ 30 Mcf 512017 5113.32 $130.38 5130.38 $130,14 $129.18 Y Grand Pralrie Lewisville Carrollton Mosquito 15 Average Residential Bill 16 @ 6.2 Mcf $28.60 $28.08 $24.92 $28.02 l 11 Average Commercial Bill 18 @ 30 fact $136.91 $137.81 512937 $430.42 I c, 1 END OF FILE I k ~ i F, 1 I