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RULES AND REGULATIONS
' PERTAINING TO RENT11 AND USE
OF DENTON CL~t~tUNITY BUILDING
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' CITY OF DENTON
PARKS AND RECREATION BOARD
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I+ N D E X
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Assignment of Leane 2
' Billboards b7
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Building Manager 1
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Internal Revenue Report 4
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i N It A X (concluded)
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77 IP7777
PULES AND REGULATIONS
' PERTAINING TO RENTAL AND USE
OF DENTON COMMUNITY BUILDING
G E N E R A L
1. INTRODUCTION
' The Denton Community Building of the City cf Denton located at the
intersection of Bell and McKinney Streets near downtown Denton is ati ac-
tivity uilding designed to further recreations culture,and leisure ex-
periences for the citizens of Denton. It is intended that the building
be used to the fullest extent for these primary purposes and then made
avail.,b)e to other users. It Is believed the use of the building will
be such that it will be available from time to time for other gatherings;
however, such use will be subject to the priority of the primsry groups.
e 1. PRIORITY OF USE
The priority of the use of the Community Building shall be as fol-
lows:
a. Programs authorized and endorsed by the Parks and Recreation
Board and by the City of Denton
b. For conducting displays and demonstrations designed to promote
the City of Denton
c. Meetings of several service clubs of the city
d. Local gatherings involving icon-profit organizations
e. Conventions of a Nationals State, or Regional scope
f. Other gatherings
3. BUILDING MANAGER
The Superintendent of Recreation of the City of Denton is the man-
ager of the Community Building and he has the authority to enter into
rental agreements for the use of the Community Building in accordance
with Rules and Regulations. Be will Authorize use of the bullding no
as to make th,j facilities available for the best interests of the com-
munity. He will refrain from entering into agreements involving te-
patitive dates t4it would tend to eliminate other important meotings.
He will not make commitments more than 12 months ir. advance of dates
to be used, except in the case of conventions and other gatherings in-
volvim the making plane well. In advance of usage and which do not ex-
tend over a period r.s,ceedfng three weekn.
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77777-1777
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4. STANDARD ACREEW NT
The Parks and keereation Board has a standard ngrerment form which
sets forth the provisions'perteii.ing to all uses of the building. Under
no circumstances will penniestun be given for the use of the Community
Building without an agreement signed by the Lessee or user acting through
responsible officers or representatives, and by the Community Building Manager.
L E 0 A L R E S P O N S I B I L I T Y
5. REFUSAL TO LEASE
The Parks and Recreation Board reserves the right to refuse to
lease to, or permit the use of the Community Building to any individual
or group.
6, ASSIGNMENT OF LEASE
Lessee shall not assign the lease, nor permit any.t:be of said
premista for purposes other than the use or uses arectfied in the lease,
nor sualat the said premises or any part thereof, without consent of the
Building Manager.
7, CANCELLATION OF LEASE
In the event that Lessee shall cancel the lease less than 30 days
prior to the date of rental or fail to occupy the premises at the time
speelfied, all payments required by the lease shall be forfeited to Lessor
1 as liquidated damages.
g. CANCELLATION OF RESERVATION
r The Community Building Manager or his representative will cancel
any reservation at any time it appears the:;_ sill be undue damage to
the Community Buildi:g or grounds from use by Lessee.
9. TICKET RESPONSIBILITY
' On any occasion where admission is to be charged or admission is
by tickets, the entire procedure is the responsibility of the Lessee.
' 10. COMPLIANCE WITH ORDINANCES
Lessee shall comply with all laws of the United States, the State
of Texas, all ordinances of the City of Denton, and all rules and
regit?ations of the police and fire departments or other municilinl
auth.;rities of the City of Denton, and will obtain and pay for Al
necessary permits nod licensee. Lessee shall not permit anything to
'-d done oa said premises dining the term of the lease 4in violation of
any of such laws, urdinraces, rules or regulations, and if the
attention of Lessee is called to any such violntions, either on the part
of the Le.;jee or of any person employed by or admitted to the said
premises by Lessee, Lessee will immediately cease or correct such violation,
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FIRE HAZARDS
Lessee shall not bring of Permit an one
or keep therein anything Viat will increase the fire
of ineurarce on the building or an, g into said bdild!ng
any other propert hazard or the rate
12. FIRE REGULATIONS y therein.
All temporary seating arrangements must tom 1
and arrangements of chairs and portable equipment will r subject to a p Y with Fire Regulations
PProval of the Community Building Manager.
1
pol Lessor, through its Community firemen, and Building Manager
right at an ' nd other designated representatives shall have the
any time. to enter, any p his representative,
Y portion lu said building for press purpose
whatsoever and the entire buildin ® covered by the agreement shall atgellntimeibe under the char e
of the Manager
1 of the Ca g the premises expressly
mmvnity Building or his representative, control
14. R',SPONSIBILITY FOR DAMAG4S
Community Buildin .
the rThe blit of g Manager or his represe;,tative will
esponsi shall require Lessee to each Lessee, and if he deems determine
put up cash or a d tiont this e
foes to insure compenantion to the Parke and d' in addition
removal of equipment to the 'nisi
by the s damage done willfull Recreation Board fors
Lessee or his employees or anyone entecar,leasl
fn:'itation. The Lessee should inspect the baild9 the building a e ing rental with the Buildin t ~eesere
g Manager or his re before and at
after
J5. OBJECTIONABLE PERSO";S r,reaentet ive.
Lessor reserves the right at all time control the uahera
gatemens ticket sellers, to cont
ticket takers
other em s
f
teters and other persons onth'e and all premises under
and and the all
Y pl
y of Lessees
r Lessees and the ri ht to remove from the remises an
ri ca g contract with
ghts with its officers and a P and all such
to eject any O'jectionable Bents, udin persons
person or persona fromram g the police Officers,
building and premises.
lb. DESTROYL'b PREMISES
In ca~ie sold premise3 or t~r+y
by fire c any other causes or rt Part thereof shall be destro ed
by fire any other
shall any other casuals y damaged
se b prevent the contemplated sfustrike or lfillment other
lea y lessor, the 1,+ase shell
for said premises only u to terminate, a;id Lessee shell
ohe
specified i
n P the time of pay rental
agreement, such .erminatton at the rate
170 REMOVAL OF EFFECTS
Lesso:7 reserves the right after the termination of the time for which
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the premises are rented to Lessee by the agreement to remove from the
building all effects remaining therein and to store the same wherever
it sees fit in its i,ame or, at its option, in the name of Lessee, but
at the cost, exEense and risk or Lessees and Lessor shall not ho liable
in any way to Lessee on account of so removing and storing any such
effects, For such additional period beyond the term of the agreement
as any effects of Lessee may so remain in the buildings Lessor shall be
entitled to charge the sum per day which is provided by contract as the
payment to be made for time for moving in and out. Lewes agrees to
hold Lessor hnrmless from and to indemnify Lessor for any amour=t Lessor
r is compelled to pay by r4:ason of Lessee failing to vacate the Community
Building as agreed to in the agreement.
' 18. SECURL PAYMENT,.
To secure the payment of any gum of moneys whether liquidated or
unliq,.ti.dated, required to be paid to Lessor under the provision of the
agreement, Lessor is to be giver a first and paramount lien on all sums
of money, received by Lessee from every source. To enforce such liens
Lessor may place its representatives in the Box Office to eapervise
advance and current sales of all tickets and may retain in its poss-
escion all sums of money received from these sources or any other so n-
reass deducting therefrom any suns due Lessor under the provisions of
this contracts including any sum deemed necessary by Lessor's Building
Manager or his representative to compensate Lessor fo. any damage to
buildings, furnishings, fixtures, and equipment occurring during Lessee's
occupancy of the leased premises. After making such deductions, Lessor
' shall forthwith pay over any remaining sums to Lessee.
19. RELEASE OF CT.AIMS
Leseie, by accepting the lease, agrees to release Lepeor from all
damages and claims of ever{ kind, whether to person or to property$
' arising incident to the Lessee's use of the premises or arising dur:ag
the Lessee's use of the ptemises and must agree to hold the Parks and
Recreation Board harmleFs from any ravage sustained by Lessee or by
any of its agents, employee.q. or 'itlvi►ees, including caterers, con-
' tractors, and its patronos and to the Parks and Recreation
Board against any and all claims for a •&^ss, damage, or injury.
Lessee further must egrce if requrt••.-%d ',y ',_asor to provide to Lessor,
' st Lessee's expenaa and prig, to the :°ltt. rf occupance, a policy of
public liability and property damage i•-.trance issued by a reputable
casualty insurance company acceptable to Lessor, with personal injury
r liability limits r-f not less than $50,000 for any one injury and $100,
000, for any one accident, and property damage liability of not less than
$50,000.
20, LESSEE'S ACCBPTAN(E
Lessee will be required to accept the building, its furnishitsga,
fixtures and equipment in their present condition and state of rapair
and agree that upon the end of the term for which the building hss been
real-td it. will be vacated and surrendered up to the Parks and Recreation
' Board in its present condition. All repairs and replacements required
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r to return the building and its furnishings, fixtures sad equipment to
its present condition vill be at the expense of the Lessee drwn desrandr',
21, SEATING PLANS
Lessee shall delive to the Lessor, prior to
ng seatingrarrangements$ exhibit areas eoraother inatallatiove
' plats indicating $ for approval, by the
either to the intiarior or exterior of r. Said building shall sremain iunder~control of the Building
Building Manager. Manager at all times and any matter not herein expressly provided for
1
shall be at the discretion of the Community Building Manager.
22, OONVENIEN.T OUTLETS
Both the main floor and the balcony level of the Courounity Building
are equipped with heavy duty 120-208 volt three wire convenience outlets
of equipment. The normal usaNe of
e which aretvitilable for the display
gas, eleotL~citY, and eater is covered in the'normal rental fea, but
Lessee will"be responsible for any usage in excess of the normal. `Unt
of consumption of the aforementioned utili.ihowevThA ethe sseU xhibitors st'ali be
responsible, fox all electrical connections;
a, plumbing fixtures, ~r
not instal'i any wires, electrical appliance
pipes without first securing the written consent of the Build in$' Manager.
23. PAYMEUT FOk EXTRAS
Public address equipment, piano, electrical work, and extra
equipment of every ndersthelsuperviaioneandnwithitheoapprovala f,theuch
work shall be done u u
Building Manager.
24, SELLING MERCHANDISE
The use of purpose premises exceptlsaleseofhadmissionr
for the purpP
tl.ckBtu, is prohibiTeeenexcet tativewith the written permission of the Building
Manager, or his rep
25, CONCESSIONARY PRIVILEGES
Rental of the Community Building does not give the Lessee conces-
e sionary privileges. In the event such privileges are granted, an
agreement will be ng,mana into "seeaorkrsconceand
through the Building g granted.
fe,3s charged according to privileges
' 26, CATT.RING SERVICE
Cooking will not be permitted hbybthedteaeoraehowever,raumatancea.
the se of
Catering will not be a service supplied for
large service room with et room entrance Is and colduwater
commercial caterers.
and s large service sink, but no other equipment. Food ::d beverage
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shall be required to be handled from the designated service area only,
and arrangements for such area shall be made with the Building Manager
or his representative prior to Lessee's occupancy.
21. RADIO AND TELEVISION
Lessee shall not broadcast or televise any event or portion of an
' event without first securing the written consent of the Building Manager.
In the event the requisite consent is givens installation and removal
of all equipment shall be at the expense of Lessee and subject to
' supervision of Lessor.
28. MOTION PICTURE MACHINES
Lessee shall not bring or permit to be used on the premises any
motion picture machines projecting machine or phonographte apparatus
without first securing the written consent of the Building Manager.
' 29. BILLBOARDS
Lessor will provide billboard space at such points as are deemed
appr;priate and Lessee shall not place on the building premises any
billboard or"sign. Each Lessee must receive an assignment of bill-
board space before posters are placed on billboards.
30. LODGING BANNED
Lessee shall not use or permit the premises to be used for sleeping
or lodging purposes, nor shall Lessee bring or keep any animal or
animals upon the premises or permit the same to be brought or kept
upon the premises.
31. RESTRIC[ION OF ATTENDANCE
Lessee shall not admit to said premises a larger number of persons
than can safely and freely move about in said rented areas and the
decision of the Building Manager or his representative in this respect
' shall be final. The maximum capacity of the building is 1s80O persons.
32. OBSTRUCTION OF PASSAGEWAYS
' Neither the hells nor stairways of said buildings nor the sidewalks,
entrances, or lebiy thereof, shall be obstructed by Lessee nor used for
other purposes th,o ingress or egress.
33. LOCKS AND KEYS
Lessee shall not place any additional locks on doors. The keys
to the premises shall remain in the possession of the Building Manager,
or his representatives and entrances and exits to the premises shall
be locked or unlocked at reasonable time upon request of the Lessee.
Lessee shall see that the building is securely locked.
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34. BUILDING ALTERATIONS
Lessee shall not, without first securing the written consent of the
Building Manager or his. representative, permit any nails or other things
' to be driven into any portion of the building, nor cause or permit any
changes, alterations, repairs, printing, or staining of any part of the
said premises or the furnishings or equipment thereof, nor permit any-
1 thin; to be done -1iich will damage or change the appearance of the
said premises.
1 35. PARKING FACILITIES
Parking service is available on the Community Building grounds, also
a limited area is designated for delivery trucks. There are several
other civic building parking lots in the vicinity. In addition, night
parking is permitted on nearby streets.
' 36. PUBLIC DA.hCINC
The Community Building will not be leased by private individuciv
or organizations who are planning to make use of the facilities for
personal profit. Where dancing is to be a part of a civic program or
a non-profit organization, this is acceptable.
R E N 2 A L S
37. RENTAL POLICY
It is the intention of the Board to charge a rental commensurate
' with the use for which the building and facilities ar9 to be used with
a normal fee for the period stipulated in the lease.
' The Community 3ui?ding Ma.tager will lease the building for only
one year at a time. This rental year is to start on the first Monday of
July, or July 1, whichever comes first.
A. The Building Manager will not lease the building when it would
conflict with Vie recreation program, regularly held weekly
Monday through Thursday.
B. The Building Manager cannot lease the building to any one party
more then once each month nor more than twrlve times a year.
C. The Building Manager will hold a reservation for three days, then
if the contract hem t,ot been signed, the date will be opened up
' again.
D. Upoa signing a contract, the Lessee must deposit 501 of the.
estimated lease fee with the City Cashier, which will be forfeited
if the reservation is cancelled less than 30 days prior to lease date.
t ti7.r
E. No party shall establish a standing date.
The rental of the main hall and balcony level of the Community
Building will include only the followings
Gas, lights, water, and air conditioning through installed equipment
Normal, once a day, cleaning of the building
The, use of the grounds and the use of not more than 500 chairs
and 100 tables
An extra charge will be required for use of the followings
' The use of the installed sound equipment, which will be
operated by no one other than 3uilding Maintenance Men
Arranging tables and chairs in other than one of the standard
arrangements approved by the Community Building Manager.
All equipment and services not listed above must be fernished by
the Lessee.
Moving In any ut
Moving in and out time, when requested by the Lessee and agreed
to by the Lessor, shall be paid for by the Lessee at one-half the
normal 24-hc,ur rental.
Em»lo went of_Additional labor
' Leases agrees to abide by the Manager's or his representative's
decision as to the necessity of hiring at Lessee's expense of watchmen,
police, ticket sellers or collectors, hostesses, electricians, porters
' to keep premises clean and safe while Lessee's invitees or guests are
in the building, or any other extra help.
' 38. SCHEDULE OF RENTALS
The normal rental period for the use of the complete Community Building
and standard facilities shall be the hours shown in the,lease agreement.
The Community Building will be closed not later than 2:00 a.m. on all
occasions.*
The following schedule of rentals shall, except for provisions
pertaining to admissions, be charged for consecutive days of usage of
the complete Community Building. (For extra charges, refer to No. 37 above.)
* If meeting or activity does not conflict with a scheduled rocrestion.al
program between 8sOO a,m. and 5:00 p.m., there will be no charge
r ~i f'tip;
ASSEfY ~H includes Service Room
j 1 Session, 4 hours* -P)_ WEFKDA F
2 sessions , 8 hours ~t ' -UR SAT• S(7N,
3 Sessions $ x5.00 $ 35.u0 HOLIDAY
dd hours * $ 43.00 $ 50.00 $ 70.00
For each additional hour (of same da $ b5.00 $ $100.00
MEETING ROOM Y) $ 10.00 70.00 $140,00
4 hou-- r`e $ 10.00 $ 10.00
For each additional hour (of B(Nme day) $ 12,00
$ 10.00 $ 15.00
0DMMUNITY BUILDING, 12 $ 2'U0 ho $ 10.00
MEETING ROOM, 12 hours urs, All Rooms $110.00 $115.00
Admitt $ 25'00 $ 25.00 $230'00
Forcth 'h es & Booth Rentals $ 45.00
for the complete Communit~arging admittance or booth rental
admittance fee and booth rent
alaafterhthe no the no ' the rental taxes have been deducted. rmal fee plus IOX of charge
the
the normal fee, However rural rental fee and the amusement
, in no instance,will the fee paid be leas than
Lecture Room
The eture room will be available fol meeting
and when not included In a lease involving the complete building. charge for each room will be of small groups if
$10,00 per session. This $35.00 for three concurrent sessions ore
in advance of room will their not be reserved for mure
whole building, use ri as not to interfere with the le
These prices will double on Sunda
the
39. INTERNAL REVENJE REPORT Ya s than 30 days
and Holidays,
For the purpose of calculetin
taxes, Lessor shall be f urnished ag dupthe 101w licate o of
the Department of Intr $C°ss receipts after
be allewed access to t
United tStateso a made l
+rnaj he bookaeand records
said gross receipts, the Lessee and shall
• concerning
40. REHERSALS
1 Any Lessee may arrange for the use of
thereof for reheraal purposes) on other datesctn building or art
for which the building has been rented'at one,- p
of the date
rates herein specified third (1/3) the re
purposed is available. Provided the space to'
o be used for rehereellar
41. MOVING IN AND OUT
If the Lessee desires the limited right of Occupancy of
for which tf,a q prior to or inune(;irately fo.ilowinc~~ space
movie
on pace i:as been rented 'at the full rate, for the puB tl'erposedrayof
g equipment, etc,, in and out of the premises, such extra
f 'calf meeting or activfty does not conilict with program between 8:00nm and S:OOpm, those will bescheduledderc no chli.
creational
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moving in and out time shall be set out in the lease agreement and be
paid for at one-half (112) of the regular full-time rate. When it is
necessary for decoraCors or others to prepare the building prior to
' or following Lessee's rental date, a charge will be made the same as
moving in and out time specified above. All Lessees shall limit
their occupancy of the '?remises by persons or property to the time
set out in the agreement.
42. SPECIAL FEES
In case of a request for the use of any facilities not covered
by the published rental fees, the Lessor will sec the fee within the
schedule of rates most nearly applicable.
43. STORAGE OF EQUIPMENT
The hours shown in the lease agreement cover the use of the Community
Building for moving equipment into the building, use of the building 1
for the putpose stated, and the removal of equipment. At the option
of the Building Manager, equipment may be moved into the building
ahead of tha specified hours of usage and stored in the building
after the expiration of the specified hours sf usage= however, in
each such instance, the place of storage, the method of storing, the
' responsibility involved, and the charges for such service will
constitute a separate agreement between the Lessor and the Lessee.
44. LOCATION OF PAYMENTS
All payments are to be made to the City of Denton Cashier located
in the Denton Municipal Building.
45. CLEAN UP AFTER USE
The Lessee will be responsible for removing all of his effects
from the Denton Community Building including decorationss equipment.
and waste.
Iwo :r77 7777'
.•,t
POLICIES
ON
ALCOHOLIC BEVERAGES
' AT 'ME
DENTON CIVIC CRNTER
' The City of Denton in collaboration with the Texas Alcoholic
Beverage Commission has established the following rules and regu-
' lationd, governing the consumption of alcoholic beverages during a
' scheduled activity at the Denton Z1vic Center. These policies shall
be strictly enforced by the City of Denton and the Texas Alcoholic
Beim ragr Commission. All requesting parties shall agree in a
written statement to abide by and adhere to the following regula-
tions before any reservations shall be confirmed.
' GENERAL POLICIES
(1) The City of Denton is a "dry" area and thus it is unlawful to
t sell alcoholic beverages. Any'of the following methods of distributing
alcoholic beverages shall be considered by the State as "Selling"
alcoholic beverages and is unlrerful in a "dry" area.
1 Any time alcoholic beverages are distributed within
an area where the general p+Yhlic must either pay an
admission charge, entry fee, or present tickets
which were paid for previously, in order to be
admitted into that area. This would include nll
banquets, receptions, performances, etc. in which
' 0o public had to pay to enter the ar-aa. (Regard-
less rr whether the alcoho.li.c beverapp~ s were given away
freely or sold within that tirea.)
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(2) The only time in which alcoholic beverages may be dis-
1 tri.buted without a permit or license and shall not be considered
t as "SELLING" is when the liquor, wine, or beer Is distributed to
the general public at absolutely ne ~~.ost and ib nervad in ttn area
where there was no entry fee involved whatsoever.
(3) Alcoholic beverages may only be consumed or used in the
Denton Civic Center by distribution under (2) above or by each in-
dividual wringing his own for his or her conswnption and provided
all the policies stated herein are followed.
(t) No alcoholic beverages shall ever be permitted on the
premises of the Denton Civic Center unless special permission has
been obtained from the Parks & Recreation Director and the
request- ing party has signed a written state,:mint agreeing to abide by and
adhere to all regulatory policies,
t (5) Any reserving group(s) or individual(s) possessing alco-
' holic beverages on the Center's premises or surrounding area(s)
without approval of the Parks & Recreation Director shall be im-
mediately vacated from the premises and shall have all future con-
firmed reservations cancelled.
(6) Any and all consumption of-alcoholic beverages on the
premises of the Denton Civic Center shall be at all times in the
strict accordance with the rules and regulations as set forth by
t the Texas Alcoholic Beverage Commission.
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(7) Any and all rules, which maybe imposed by the City of
Denton on the consumption and/or sale of alcoholic beverage, shall
also be strictly adhered to and abided by any reserving party.
(8) At no time shall any type of alcoholic beverage be
' per-
mitted on the surrounding area(s) of the Civic Center.
''Surround- ing Areas" shall mean any ear(s), parking lt,;(s), walkway(s),
lawn(s), park(s), etc. Alcoholic beverages shall only be consumed
in the designated areas which were assigned to the reserving party
at the time the reservation was confirmed.
' (9) The Center shall always possess the right to require any
M reserving party to cease the use of alcoholic beverages during a
scheduled event. This right may be imposed at any time by the
Parks & Recreation; Director or by any and all ailthorized Center-
personnel. This right must be fully understood at the time the
reservation is confirmed, and the reserving party must agree to
t abide by, adhere to, and cooperate in enforcing the Center's
pol- icies. Otherwise, the reservation shall not be confirmed,
(10) When deemed necessary by the type and size of event, the
Parks & Recreation Director reserves the right to require any
reserving party who desires to use alcoholic beverages to assume
the following cost:
(a) To pay in advance the maximum "property use" deposit
of $200.00,
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(b) To pay for any and all necessary police security
required by the Center. for the event. One (1)
officer for each one Lundred (100) people with
a minimum of three (3) officers when alcoholic
beverages are present.
(11) Whenever police security is deemed necessary for a ache--
e duled activity,'then it shall be understood by the reserving party ;
that the police security shall be considered as Center representatives,.
They possess the right to cease any and all use of alcoholic beverages;
to ask any individual(s) to vacate the premises; and,to even close the
1 Center, if necessary.
(12) The Civic Center shall permit alcoholic beverages on its
premises onlj during events at which minors are not present. "Kinora"
shall be.considered anyone who is under eighteen'(16) yea.•s of age.
When deemed necessary$ the City may require any and all individuals
attending a scheduled event to yresent proof of age before being
permitted to enter the designated area where alcoholic beverages are
being used. If any individual is unable to present the necessary
proof of ages then the Center reserves the right to refuse his or
1 her admittance' into the scheduled activity.
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