HomeMy WebLinkAboutAugust 28, 2012 AgendaAGENDA
CITY OF DENTON CITY COUNCIL
ALIgLISt ZH, ZOIZ
After determining that a quonim is present, the City Council of the City of Denton, Texas will
convene in a Special Called Worlc Session on Tuesday, August 28, 2012 at 4:30 p.m. in the
Council Worlc Session Room at City Hall, 215 E. McKinney Street, Denton, Texas at which the
following items will be considered:
WORK SESSION
1. Receive a report, hold a discussion, and give staff direction regarding the FY 2012-2013
Proposed Budget, Capital Improvement Program, and Five-Year Financial Forecast.
Following the completion of the Special Called Work Session, the City Council will convene in a
Closed Meeting to consider specific items when these items are listed below under the Closed
Meeting section of this agenda. The City Council reserves the right to adjourn into a Closed
Meeting on any item on its Open Meeting agenda consistent with Chapter 551 of the Texas
Government Code, as amended, or as otherwise allowed by law.
CLOSED MEETING
1. Closed Meeting:
A. Deliberations Regarding Certain Public Power Utilities: Competitive Matters —
Under Texas Government Code Section 551.086.
1. Receive competitive public power information and related commercial
information from staff pertaining to the proposed operating budget for the
Denton Municipal Electric (DME) department for FY 2012-2013,
including without linutation, revenues, expenses, commodity volumes,
electric power pricing proposal information, system load characteristics,
and comnutments; and discuss, deliberate, and consider adoption of the
budget and provide staff with direction regarding such matters.
B. Consultation with Attorneys — Under Texas Government Code Section 551.071.
1. Consult with and provide direction to City's attorneys regarding legal
issues and strategies associated with Phase I and proposed Phase II Gas
Well Ordinance regulation of gas well drilling and production within the
City Limits and the e�traterritorial jurisdiction, including Constitutional
linutations, statutory limitations upon municipal regulatory authority,
moratorium on drilling and production and claims associated therewith,
including variance requests for relief from the moratorium, statutory
preemption and/or impacts of federal and state law and regulations as it
concerns municipal regulatory authority and matters relating to
enforcement of the ordinance.
ANY F1NAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED 1N A
CLOSED MEETING WILL ONLY BE TAKEN 1N AN OPEN MEETING THAT IS HELD 1N
COMPLIANCE WITH TEXAS GOVERNIVIENT CODE, CHAPTER 551, EXCEPT TO THE
EXTENT SUCH F1NAL ACTION, DECISION, OR VOTE IS TAKEN 1N THE CLOSED
City of Denton City Council Agenda
ALIgLISt ZH, ZOIZ
Page 2
MEETING 1N ACCORDANCE WITH THE PROVISIONS OF §551.086 OF THE TEXAS
GOVERNIVIENT CODE (THE `PUBLIC POWER EXCEPTION'). THE CITY COUNCIL
RESERVES THE RIGHT TO ADJOLJRN 1NT0 A CLOSED MEETING OR EXECUTIVE
SESSION AS AUTHORIZED BY TEX. GOV'T. CODE, §551.001, ET SE .(THE TEXAS
OPEN MEETINGS ACT) ON ANY ITEM ON ITS OPEN MEETING AGENDA OR TO
RECONVENE 1N A CONTINUATION OF THE CLOSED MEETING ON THE CLOSED
MEETING ITEMS NOTED ABOVE, 1N ACCORDANCE WITH THE TEXAS OPEN
MEETINGS ACT, INCLUDING, WITHOUT LIMITATION §551.071-551.086 OF THE
TEXAS OPEN MEETINGS ACT.
Special Called Regular Meeting of the City of Denton City Council at 6:30 p.m. in the Council
Chambers at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items
will be considered:
REGULAR MEETING
1. PLEDGE OF ALLEGIANCE
A. U. S. Flag
B. Texas Flag
"Honor the Texas Flag — I pledge allegiance to thee, Texas, one state under God, one and
indivisible."
2. ITEMS FOR INDIVIDUAL CONSIDERATION
A. Consider adoption of an ordinance of the City of Denton, Texas, authorizing the
approval of a Professional Services Agreement for Engineering and Design
Services, by and between Michael Balcer, Jr., Inc. and the City of Denton, Texas;
providing for the expenditure of funds therefor; and providing an effective date
(File 5049 — Professional Engineering and Design Services for Hicicory Street
Grand Street Project in the amount of $335,771).
3. PUBLIC HEARINGS
A. Hold a second public hearing on a proposal to adopt a tax rate of $0.68975 per
$100 valuation, which will exceed the lower of the rollbacic rate or the effective
rate.
4. CONCLUDING ITEMS
A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries
from the City Council or the public with specific factual information or recitation
of policy, or accept a proposal to place the matter on the agenda for an upconung
meeting
AND
Under Section 551.0415 of the Texas Open Meetings Act, provide reports about
items of community interest regarding which no action will be talcen, to include:
expressions of thanks, congratulations, or condolence; information regarding
holiday schedules; an honorary or salutary recognition of a public official, public
City of Denton City Council Agenda
ALIgLISt ZH, ZOIZ
Page 3
employee, or other citizen; a renunder about an upconung event organized or
sponsored by the governing body; information regarding a social, ceremonial, or
community event organized or sponsored by an entity other than the governing
body that was attended or is scheduled to be attended by a member of the
governing body or an official or employee of the municipality; or an
announcement involving an imminent threat to the public health and safety of
people in the municipality that has arisen after the posting of the agenda.
B. Possible Continuation of Closed Meeting under Sections 551.071-551.086 of the
Texas Open Meetings Act.
CERTIFICATE
I certify that the above notice of ineeting was posted on the bulletin board at the City Hall of the
City of Denton, Texas, on the day of , 2012 at o'clocic
(a.m.) �P.m.)
CITY SECRETARY
NOTE: THE CITY OF DENTON CITY COUNCIL CHAMBERS IS ACCESSIBLE 1N
ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL
PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF
REQUESTED AT LEAST 48 HOURS 1N ADVANCE OF THE SCHEDULED MEETING.
PLEASE CALL THE CITY SECRETARY'S OFFICE AT 349-8309 OR USE
TELECOMM[_JNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-
TX SO THAT A SIGN LANGUAGE 1NTERPRETER CAN BE SCHEDULED THROUGH THE
CITY SECRETARY' S OFFICE.
AGENDA INFORMATION SHEET
AGENDA DATE: August 28, 2012
DEPARTMENT: Finance
�
ACM: Jon Fortune
SUBJECT
Receive a report, hold a discussion, and give staff direction regarding the FY 2012-13 Proposed
Budget, Capital Improvement Program and Five-Year Financial Forecast.
BACKGROUND
The FY 2012-13 City Manager's Proposed Budget was submitted to the Council on July 27.
Staff provided the City Council with a comprehensive overview of the Proposed Budget at a
Budget Worlc Session on Augtist 2, 2012. In addition, the City Council also discussed the
Proposed Budget on Augtist 7, August 14, and Augtist 21, 2012. The purpose of this agenda
item is to provide the City Council with an additional opportunity for questions and dialogue.
To date, the City Council has not requested any modifications to the City Manager's Proposed
Budget. As a result, the Proposed Budget will be presented for adoption on September 11. In
addition, the City Council will also be requested to approve the proposed tax rate, utility rate
ordinances, and other related items at that time.
I loolc forward to discussing the budget materials in detail with you. If you have any questions,
or need additional information, please let me lcnow.
EXHIBIT
Question and Answer Memorandum
Respectfully Submitted By:
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l3ryan Langley
CFO and Director of Strategic Services
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(940) 3498224 � DFW �lieiro (972) 434-22�9 � Fc�t (940) 349-7206
MEMORANDUM
DATE: August 28, 2012
TO: Honorable Mayor and Members of the City Council
FROM: Bryan Langley, CFO and Director of Strategic Services
SUBJECT: City Council Budget Worlcshop Questions and Responses
Information regarding the FY 2012-13 Proposed Budget and Five Year Forecast was presented
to the City Council on Augtist 2, Augtist 7, August 14, and Augtist 21. On Augtist 21, the City
Council asked an additional question regarding the Neighborhood Incentive Grant Progranl
funding. Below is a summary of the question and a response from staff:
L Is the Citizen Forester Program funding a component of the neighborhood incentive
grant funds? Is the funding for the Neighborhood Empowerment Summit also a
component of these funds?
In January 2013, the City plans to launch the Citizen Forester Program. The program is a
partnership with the Town of Flower Mound and the Urban Foresting Council. The City
is planning to pay for citizens to become certified urban foresters, with the intention of
helping the City identify areas and neighborhoods throughout the City in need of tree
canopy. The goal is to increase the tree canopy from 19% to 30% in the City of Denton.
Since this program is a function of neighborhood services, it is proposed to be funded
using resources designated for neighborhood incentive projects. The estimated cost of
this program is $5,000, and the total Proposed Budget for the Neighborhood Incentive
Program in FY 2012-13 is $83,981.
The Neighborhood Empowerment Summit is also a component of this funding as well.
This progranl is designed to provide neighborhood leaders and organizations with the
education, training, and information necessary to be effective. This program is expected
to cost under $10,000 in FY 2012-13.
AGENDA DATE:
DEPARTMENT:
ACM:
SUBJECT
AGENDA INFORMATION SHEET
ALIgLISt ZH, ZOIZ
Materials Management
Jon Fortune �
Questions concerning this
acquisition may be directed
to Jim Coulter at 349-7194
Consider adoption of an ordinance of the City of Denton, Texas authorizing the approval of a
Professional Services Agreement for Engineering and Design Services, by and between Michael
Balcer, Jr., Inc. and the City of Denton, Texas, providing for the expenditure of funds therefor;
and providing an effective date (File 5049-Professional Engineering and Design Services for
Hicicory Street Grand Street Project in the amount of $335,771).
FILE INFORMATION
This Professional Services Agreement is for the design of new pavement constniction, sidewallc
widening and compliance with American With Disabilities Act (ADA) standards, streetscaping
and landscaping, water and wastewater improvements and pedestrian lighting for the Hicicory
Street Arts Corridor. A detailed description of the project is included in the attached Council 2"a
Tuesday Session agenda information sheet.
The contract that is included as an attachment to the ordinance is a draft contract. Staff
anticipates having a final signed contract ready to submit to Council at its August 28 meeting. If
the contract is not finalized by the Council meeting time, this item will be pulled.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
Council received a report on this item during the Augtist 14, 2012, 2"a Tuesday Session.
RECOMMENDATION
Approve a contract with Michael Balcer, Inc. for engineering and design services related to the
Hickory Street Grand Street project in the amount of $335,771.
PRINCIPAL PLACE OF BUSINESS
Michael Balcer, Inc.
Denton, TX
Agenda Information Sheet
ALIgLISt ZH, ZOIZ
Page 2
ESTIMATED SCHEDULE OF PROJECT
The design of the Hicicory Street Grand Street project is estimated to be completed within eight
months of Council approval.
FISCAL INFORMATION
The Engineering and Design Services will be funded from Capital Improvement Program funds
and Denton County Transportation Authority (DCTA) rail platform proceeds account no.
350308453.136021100. Requisition 109405 has been entered in the Purchasing software
system.
EXHIBITS
Exhibit 1: Augtist 14 Council2nd Tuesday Session Agenda Information Sheet
Respectfully submitted:
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Antonio Puente, Jr., 349-7283
Assistant Director of Finance
1-.�IS-File �0�9
Exhibit 1
AGENDA INFORMATION SHEET
AGENDA DATE: August 14, 2012
DEPARTMENT: Utilities
ACM: Howard Martin, 349-8232 ����'
SUBJECT
Receive a report, hold a discussion, and give staff an update on the consultant proposal for the
design of the Hicicory Street Grand Street proj ect that meets the pavement, sidewallcs, streetscape
and landscape criteria as envisioned in the Downtown Implementation Plan adopted by the City
Council.
BACKGROUND
The Downtown Implementation Plan (DTIP) was accepted by the City Council on August 17,
2010 by Resolution. The DTIP study conducted by the consultant (Jacobs) identified
improvements to the streets in the DTIl' area. In addition the Jacobs study identified Hicicory
Street as the focal point of the DTII' area as it connected the A-Train station with the Denton
downtown and would accommodate Transit Oriented Development. As such Hicicory Street was
programmed to become the "Grand Street" for the downtown.
Also, during the process of creating "A Vision for Denton -- The 215t Cent�iry," E. Hicicory
Street was identified as the "Hicicory Street Arts Corridor." For years, city staff attempted to
find funding to improve the wallcability of E. Hicicory Street; several federal grants were
subnutted and denied. The sidewallcs along E. Hicicory have continued to be an issue, with
uneven surfaces, cracics and brealcs, which create tripping hazards. A-Train riders arriving in
Denton do not have easy, safe pedestrian accessibility to the Square.
In a 2005 election, the citizens approved bonds for improving downtown streets. Funds were
identified to improve the muse streets Pecan, Walnut and Austin. Cedar Street was improved in
2010, using Community Development Blocic Grant Funds.
In 2011, it was deternuned that the funds for Walnut and Austin would be better used on the East
Hicicory Street corridor; these funds were reallocated through the CIP Oversight Committee.
With this reallocation currently there is $1,777,970 in the established funding for the Hicicory
Street Grand Street (Grand Street) project. Staff is worlcing on presenting an agenda item to the
CIP Oversight Committee on August 15 to allocate about $950,000 from the Pecan Street project
to the Grand Street proj ect.
The Grand Street proj ect includes the stretch of Hicicory Street from the Downtown A-Train
Station to Locust Street (Exhibit 1). The Grand Street project will include new pavement
constniction, widen sidewallcs, improve wallcability, bring the sidewallcs up to ADA standards,
will have ornate streetscape and landscape which will include street trees, landscaped corner
beds and flower pots at various intersections, benches, trash cans, pedestrian lighting, and power
supply accommodation for future growth and downtown festivals. An irrigation system will be
installed for the landscape sustenance. The water, wastewater, and DME improvements will be
completed before pavement constniction begins for the Grand Street. The utility departments
will fund their respective utility improvements. In addition the parlcing lot located across the
Wells Fargo Banlc will be redesigned.
Staff has engaged Michael Baker (Baker) a local Denton multi-discipline engineering firm for
the design of the Grand Street project. Balcer is a company with countrywide presence, and is
engaged substantially in transportation and street design projects as part of its consulting
practice. Balcer has brought the Dallas based Landscape design firm of Caye Coolc & Associates
(CCA) in the design team. CCA has designed several transit oriented projects in the DFW
Metroplex and specialize in streetscape pedestrian paving, planting and amenities design,
roadway landscape planning and design.
Staff worlced with Balcer to establish a pre-design cost estimate for the Grand Street project. Bid
values from city street projects were used to develop this estimate. The pre-design constniction
cost estimate is about 2.8 million dollars which is shown below:
- Existing facilities demolition, new pavement, sidewallcs, drainage
- Streetscape & Landscape
- Street Lighting
- Railroad Crossings
- Contingency @ 20%
- Inspection Fees 3.5% , Testing 1.5%, TDLR
Total Pre-Design Construction Cost Estimate
The design fees for the Balcer team are estimated as below:
- Design
- Streetscape/Landscape
- Railroad Design and Permit
- Survey and SLTE
- Geotech
- Parlcing Lot
- Meetings (non-Design-related)
Total Design Fee
$168,957
$ 64,730
$ 15,874
$ 54,696
$ 9,923
$ 11,705
$ 9,886
$335,771
6.4%
2.4%
0.6%
2.1%
0.4%
0.4%
0.4%
12.7%
$1,601,054
$ 408,935
$ 139,250
$ 53,760
$ 440,600
$ 133,680
$2,777,280
The total pre-bid project cost including design and constniction is thus estimated at about 3.1
nullion dollars. During the design phase, Baker will conduct stakeholder meetings to get input on
driveway locations/closings, present the Grand Street project details, and constniction scheduling
to reduce impact on businesses and traffic. Staff and Baker will present to the City Council and
other Boards and Comnussions project details during the concept plan and as the project moves
towards final design.
RECOMMENDATION
Staff is seelcing a recommendation to continue with the project as presented and bring the
Michael Balcer engineering services design contract for approval in the following meeting.
PRIOR ACTION/REVIEW (Council, Boards, Commissions)
None
ESTIMATED SCHEDULE OF PROJECT
The design of the Grand Street project will be completed in 8 months after issuance of the
purchase order.
FISCAL INFORMATION
$1,777,970 is currently in the budget for the Grand Street project. $950,000 will be allocated
from the Pecan Street proj ect to the Grand Street proj ect after approval from CIP Oversight
Committee and the City Council. Out of the remaining approximately $372,000, $212,000 is
currently available from the DCTA rail platform proceeds, and the remaining will be funded
from conveyance of the remaining COD property interest of the Transit Center to DCTA.
EXHIBITS
L Map
Respectfully submitted,
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P. S. Arora, P.E.
DRC Engineering Administrator
ORDINANCE NO. 2012-
AN ORDINANCE OF THE CITY OF DENTON, TEXAS AUTHORIZING THE
APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT FOR ENGINEERING
AND DESIGN SERVICES, BY AND BETWEEN MICHAEL BAKER, JR., INC. AND THE
CITY OF DENTON, TEXAS, PROVIDING FOR THE EXPENDITLJRE OF FUNDS
THEREFOR; AND PROVIDING AN EFFECTIVE DATE (FILE 5049-PROFESSIONAL
ENGINEERING AND DESIGN SERVICES FOR HICKORY STREET GRAND STREET
PROJECT IN THE AMOLTNT OF $335,771).
WHEREAS, the City Council deems that it is in the public interest to engage the
engineering firm of Michael Baker, Jr., Inc. (Baker), Denton, Texas to provide professional
engineering and design consulting services for the City of Denton, Texas that are related to
the Hicicory Street Grand Street Proj ect; and
WHEREAS, City staff has reported to the City Council that there is a substantial need
for the above-referenced professional engineering services, and that limited City staff cannot
adequately perform the specialized services and taslcs with its own personnel; and
WHEREAS, Chapter 2254 of the Texas Government Code, lcnown as the
"Professional Services Procurement Act," generally provides that a City may not select a
provider of professional services on the basis of competitive bids, but must select the provider
on the basis of demonstrated competence, lcnowledge, and qualifications, and for a fair and
reasonable price; NOW THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1 The preamble to this ordinance is incorporated herewith by reference as
a part of this ordinance.
SECTION 2 The City Manager is hereby authorized by the City Council to execute
a"Professional Services Agreement for Engineering Firm" (the "Agreement") with Michael
Baker, Jr., Inc., Denton, Texas, for professional engineering and design services related to
professional services necessary for the Hicicory Street Grand Street Proj ect, for a fee of not-to-
exceed $335,771; in substantially the form of the "Agreement" that is attached hereto and
incorporated herewith by reference.
SECTION 3 The award of this Agreement by the City is on the basis of the
demonstrated competence, lcnowledge, and qualifications of Balcer and the demonstrated
ability of Baker to perform the services needed by the City for a fair and reasonable price.
SECTION 4 The expenditure of funds as provided in the attached Agreement is
hereby authorized.
1
SECTION 5 This ordinance shall become effective immediately upon its passage
and approval.
PASSED AND APPROVED this the day of , 2012.
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
:
APPROVED AS TO LEGAL FORM:
ANITA BURGESS, CITY ATTORNEY
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By:
3-OItI)-File �049
2
MARK A. BLJRROUGHS, MAYOR
STATE OF TEXAS �
COUNTY OF DENTON �
PROFESSIONAL SERVICES AGREEMENT
FOR ENGINEERING AND DESIGN SERVICES
THIS AGREEMENT is made and entered into as of the day of
, 2012, by and between the City of Denton, Texas, a Texas municipal
corporation, with its principal office at 215 East McKinney Street, Denton, Denton County,
Texas 76201, hereinafter called "OWNER;" and Michael Balcer, Inc., with its corporate office at
101 South Locust Street, Suite 300, Denton, Texas 76201, hereinafter called "CONSLTLTANT,"
acting herein, by and through their duly authorized officials, representatives and officers.
WITNESSETH, in consideration of the covenants and agreements herein contained, the
parties hereto do mutually agree as follows:
ARTICLE I
EMPLOYMENT OF CONSULTANT
The OWNER hereby contracts with the CONSLTLTANT, as an independent contractor,
and the CONSULTANT hereby agrees to perform the services herein in connection with the
Project as stated in the sections to follow, with diligence and in accordance with the professional
standards that are customarily obtained for such services in the State of Texas. The professional
services set out herein are in connection with the following described project:
Performing those professional services that are more particularly described in
CONSLTLTANT' S"Scope for Engineering Design Related Services for Hicicory Street Re-
Design" issued to the OWNER, which is attached hereto as Exhibit "A" and which is
incorporated by reference herein (hereafter the "Proj ect").
ARTICLE II
SCOPE OF SERVICES
The CONSLTLTANT shall perform the following Basic Services in a professional manner:
Those services as described in Exhibit "A" which is attached hereto and incorporated herewith
by reference.
ARTICLE III
ADDITIONAL SERVICES
Any Additional services to be performed by the CONSLTLTANT, if authorized by the
OWNER, which are not included in the above-described Basic Services set forth in Article II
above, shall be later agreed-upon by OWNER and CONSLTLTANT, who shall deternune, in
writing, on a time and materials basis, the scope of such Additional Services, the amount of
compensation for such additional services, and other essential terms pertaining to the provision
of such Additional Services by CONSLTLTANT.
Page 1 of 11
ARTICLE IV
PERIOD OF SERVICE
This Agreement shall become effective upon execution of this Agreement by the
OWNER and the CONSULTANT and upon issuance of a notice to proceed by the OWNER It
shall remain in force for the period which may reasonably be required for the completion of the
Project, including Additional Services, if any, and any required extensions approved by the
OWNER, or until September 30, 2014, whichever date is later. This Agreement may be sooner
ternunated in accordance with the provisions hereo£ Time is of the essence in this Agreement.
The CONSLTLTANT shall malce all reasonable efforts to complete the services set forth herein as
expeditiously as possible and to meet the schedule established by the OWNER, acting through its
Division Manager, Wastewater (hereafter "Manager" or his designee).
ARTICLE V
COMPENSATION
A. COMPENSATION TERMS:
"Direct Non-Labor Expense" is defined as that expense (other than "per diem" expense),
based upon actual cost for any for any out-of-pocicet expense reasonably incurred by the
CONSULTANT related to its performance of this Agreement, including without
linutation, for long distance telephone charges, telecopy charges, messenger services,
printing and reproduction expenses, out-of-pocicet expenses for purchased computer time,
pnidently incurred travel expenses related to the worlc on the Proj ect, and similar
incidental expenses incurred in connection with the Project.
B. BILLING AND PAYMENT: For and in consideration of the professional services to be
performed by the CONSLTLTANT herein, the OWNER agrees to pay CONSLTLTANT,
based upon the satisfactory completion of the Basic Services taslcs set forth in the Scope
of Services as shown in Article II above as follows:
CONSULTANT shall perform its work on this project on an hourly fee basis, plus
reimbursement for all reasonably incurred out-of-pocicet expenses, billed monthly, or for
longer periods of time. CONSULTANT shall bill from time sheets, in nunimum '/4 hour
increments of time, at the rates and subject to the terms set forth in CONSLTLTANT's
three (3) page "Fee Proposal," which is attached hereto as Exhibit "B" and is
incorporated by reference herewith. OWNER shall pay to CONSLTLTANT for its
professional services performed, and for its out-of-pocicet expenses incurred in the
Project, a total amount not-to-exceed $335,771.
Partial payments to the CONSLTLTANT will be made monthly based on the percent of
actual completion of the Basic Services, rendered to and approved by the OWNER
through its Manager or his designee; however, under no circumstances shall any monthly
statement for services exceed the value of the work performed at the time a statement is
rendered.
Page2of11
Nothing contained in this Article shall require the OWNER to pay for any worlc which is
unsatisfactory, as reasonably deternuned by the Manager or his designee, or which is not
subnutted in compliance with the terms of this Agreement. The OWNER shall not be
required to malce any payments to the CONSLTLTANT when the CONSLTLTANT is in
default under this Agreement.
It is specifically understood and agreed that the CONSULTANT shall not be authorized
to undertake any work pursuant to this Agreement which would require additional
payments by the OWNER for any charge, expense, or reimbursement above the
maximum not to exceed fee as stated, without first having obtained written authorization
from the OWNER. The CONSLTLTANT shall not proceed to perform the services listed
in Article III "Additional Services," without obtaining prior written authorization from
the OWNER.
C. ADDITIONAL SERVICES: For additional services authorized in writing by the
OWNER in Article III, the CONSLTLTANT shall be paid based on the Schedule of
Charges. Payments for additional services shall be due and payable upon subnussion by
the CONSLTLTANT, and shall be in accordance with Exhibit "B" attached hereto.
Statements shall not be submitted more frequently than monthly.
D. PAYMENT: If the OWNER fails to malce payments due to the CONSULTANT for
services and expenses within thirty (30) days after receipt of the CONSLTLTANT's
undisputed statement thereof, prompt payment act interest as set forth in Chapter 2251 of
the Texas Government Code shall be paid on the amounts due the CONSLTLTANT. In
addition, the CONSLTLTANT may, if it has not received payment by the thirty-first (315t)
day after receipt of payment invoice, after giving ten (10) days' written notice to the
OWNER, suspend services under this Agreement until the CONSLTLTANT has been paid
in full all amounts due for services, expenses, and charges. Provided, however, nothing
herein shall require the OWNER to pay prompt payment act interest if the OWNER has a
bona-fide dispute with the CONSLTLTANT concerning the payment or if the OWNER
reasonably determines that the worlc is unsatisfactory, in accordance with this Article V,
"Compensation."
ARTICLE VI
OBSERVATION AND REVIEW OF THE WORK
The CONSULTANT will exercise reasonable care and due diligence in discovering and
promptly reporting to the OWNER any defects or deficiencies in the worlc of the
CONSULTANT or any subcontractors or subconsultants.
ARTICLE VII
OWNERSHIP OF DOCLJIVIENTS
All documents prepared or furnished by the CONSLTLTANT (and CONSLTLTANT's
subcontractors or subconsultants) pursuant to this Agreement are instniments of service, and
Page 3 of 11
shall become the property of the OWNER upon the ternunation of this Agreement. The
CONSULTANT is entitled to retain copies of all such documents. The documents prepared and
furnished by the CONSLTLTANT are intended only to be applicable to this Project, and
OWNER's use of these documents in other projects shall be at OWNER's sole rislc and expense.
In the event the OWNER uses any of the information or materials developed pursuant to this
Agreement in another project or for other purposes than specified herein, CONSLTLTANT is
released from any and all liability relating to their use in that proj ect.
ARTICLE VIII
INDEPENDENT CONTRACTOR
CONSLTLTANT shall provide services to OWNER as an independent contractor, not as
an employee of the OWNER. CONSLTLTANT shall not have or claim any right arising from
employee status.
ARTICLE IX
INDEMNITY AGREEMENT
The CONSLTLTANT shall indemnify, and shall save and hold harniless the OWNER and
its officers, officials, agents, and employees from and against any and all liability, claims,
demands, damages, losses, and expenses, including, but not linuted to court costs and reasonable
attorney's fees incurred by the OWNER; and including, without linutation, damages for bodily
and personal injury, death and property damage, resulting from the negligent acts or omissions of
the CONSLTLTANT or its officers, shareholders, agents, or employees in the execution,
operation, or performance of this Agreement.
Nothing in this Agreement shall be constnied to create a liability to any person who is not
a party to this Agreement, and nothing herein shall waive any of the parties' defenses, both at
law or equity, to any claim, cause of action, or litigation filed by anyone not a party to this
Agreement, including the defense of governmental immunity, which defenses are hereby
expressly reserved.
ARTICLE X
1NSURANCE
During the performance of the services under this Agreement, CONSULTANT shall at
all times maintain the following insurance coverage with an insurance company licensed to do
business in the State of Texas by the State Insurance Board or any successor agency, that has a
rating with Best Rate Carriers of at least an "A-" or above:
A. Comprehensive General Liability Insurance with bodily injury linuts of not less than
$1,000,000 for each occurrence and not less than $1,000,000 in the aggregate, and with
property damage limits of not less than $100,000 for each occurrence and not less than
$100,000 in the aggregate.
Page4of11
B. Automobile Liability Insurance with bodily injury limits of not less than $500,000 for
each person and not less than $500,000 for each accident, and with property damage
linuts of not less than $100,000 for each accident.
C. Worlcer's Compensation Insurance in accordance with statutory requirements, and
Employers' Liability Insurance with linuts of not less than $100,000 for each accident.
D. Professional Liability Insurance with limits of not less than $1,000,000 annual aggregate.
E. The CONSLTLTANT shall furnish insurance certificates or insurance policies evidencing
the above coverage to OWNER's Purchasing Department immediately upon the
execution of this Agreement by the parties. The insurance policies shall name the
OWNER as an additional insured on all such policies, only however to the extent that is
legally possible, and shall contain a provision that such insurance shall not be canceled or
modified without thirty (30) days' prior written notice to OWNER and CONSLTLTANT.
In such event, the CONSLTLTANT shall, prior to the effective date of the change or
cancellation, serve substitute policies to OWNER's Purchasing Department that furnish
the same coverage.
ARTICLE XI
ARBITRATION AND ALTERNATE DISPUTE RESOLUTION
The parties may agree to settle any disputes under this Agreement by subnutting the
dispute to mediation. No mediation arising out of or relating to this Agreement may proceed
without the agreement of both parties to submit the dispute to mediation. The location for the
mediation shall be the City of Denton, Denton County, Texas unless a different location is
agreed to by the parties.
ARTICLE XII
TERMINATION OF AGREEMENT
A. Notwithstanding any other provision of this Agreement, either party may terminate by
giving thirty (30) days' advance written notice to the other party.
B. This Agreement may be ternunated in whole or in part in the event of either party
substantially failing to fulfill its obligations under this Agreement. No such ternunation
will be affected unless the other party is given (1) written notice (delivered by certified
mail, return receipt requested) of intent to terminate and setting forth the reasons
specifying the non-performance, and not less than thirty (30) calendar days to cure the
failure; and (2) an opport�inity for consultation with the ternunating party prior to
ternunation.
C. If the Agreement is terminated prior to completion of the services to be provided
hereunder, CONSLTLTANT shall immediately cease all services and shall render a final
bill for services to the OWNER within thirty (30) days after the date of ternunation. The
OWNER shall pay CONSLTLTANT for all services properly rendered and satisfactorily
performed and for reimbursable expenses to ternunation incurred prior to the date of
Page5of11
ternunation, in accordance with Article V. "Compensation." Should the OWNER
subsequently contract with a new consultant for the continuation of services on the
Proj ect, CONSLTLTANT shall cooperate in providing information. The CONSLTLTANT
shall turn over all documents prepared or furnished by CONSLTLTANT pursuant to this
Agreement to the OWNER on or before the date of ternunation, but may maintain copies
of such documents for its use.
ARTICLE XIII
RESPONSIBILITY FOR CLAIMS AND LIABILITIES
Approval by the OWNER shall not constitute, nor be deemed a release of the
responsibility and liability of the CONSLTLTANT, its employees, associates, agents,
subcontractors, and subconsultants for the accuracy and competency of their designs or other
worlc; nor shall such approval be deemed to be an assumption of such responsibility by the
OWNER for any defect in the design or other worlc prepared by the CONSLTLTANT, its
employees, subcontractors, agents, and consultants. CONSLTLTANT retains design
responsibility and liability at all times during this Agreement and after completion of this
Agreement.
ARTICLE XIV
NOTICES
All notices, communications, and reports required or permitted under this Agreement
shall be personally delivered or mailed to the respective parties by depositing same in the United
States mail to the address shown below, by certified mail, return receipt requested, unless
otherwise specified herein. Mailed notices shall be deemed communicated as of three (3) days'
mailing:
To CONSLTLTANT:
Michael Balcer, Tr., Inc.
Jerry Clarlc, P.E., CFM
Proj ect Manager
101 SoLith LocList Street, SLiite 300
Denton, Texas 76201
Phone: (940) 783-4146
To OWNER:
City of Denton, Texas
George C. Campbell, City Manager
215 East McKinney
Denton, Texas 76201
Fax. (940) 349-8596
All notices shall be deemed effective upon receipt by the party to whom such notice is
given, or within three (3) days' mailing. The parties may stipulate and agree by a separate
writing that electronic mail may be utilized for notices.
ARTICLE XV
ENTIRE AGREEMENT
This Agreement, consisting of eleven (11) pages and the two (2) Exhibits hereto,
constinites the complete and final expression of the agreement of the parties, and is intended as a
complete and exclusive statement of the terms of their agreements, and supersedes all prior
Page6of11
contemporaneous offers, pronuses, representations, negotiations, discussions, communications,
and agreements which may have been made in connection with the subject matter hereof.
ARTICLE XVI
SEVERABILITY
If any provision of this Agreement is found or deemed by a Court of competent
jurisdiction to be invalid or unenforceable, it shall be considered severable from the remainder of
this Agreement and shall not cause the remainder to be invalid or unenforceable. In such event,
the parties shall reform this Agreement to replace such stricicen provision with a valid and
enforceable provision which comes as close as possible to expressing the intention of the stricken
provision.
ARTICLE XVII
COMPLIANCE WITH LAW S
The CONSLTLTANT shall comply with all federal, state, and local laws, niles,
regulations, and ordinances applicable to the worlc covered hereunder as they may now read or
hereinafter be amended.
ARTICLE XVIII
DISCRIMINATION PROHIBITED
In performing the services required hereunder, the CONSLTLTANT shall not discrinunate
against any person on the basis of race, color, religion, sex, national origin or ancestry, age, or
physical handicap.
ARTICLE XIX
PERSONNEL
A. The CONSULTANT represents that it has or will secure, at its own expense, all
personnel required to perform all the services required under this Agreement. Such
personnel shall not be employees or officers of, nor have any contractual relations with
the OWNER. CONSLTLTANT shall inform the OWNER of any conflict of interest or
potential conflict of interest that may arise during the term of this Agreement.
B. All services required hereunder will be performed by the CONSULTANT or under its
supervision. All personnel engaged in worlc shall be qualified, and shall be authorized
and pernutted under State and local laws to perform such services.
C. In those instances deemed necessary by the OWNER, the CONSLTLTANT, its employees
and/or its sub-consultants shall be required to subnut to bacicground checics.
ARTICLE XX
AS SIGNABILITY
Page 7 of 11
The CONSLTLTANT shall not assign any of its scope of worlc under in this Agreement,
and shall not transfer any of its scope of worlc under this Agreement (whether by assignment,
novation, or otherwise) without the prior written consent of the OWNER. Should the
CONSULTANT assign any part of the monies due under this Agreement, CONSLTLTANT is
required to provide written notice of the same to OWNER. Any assignment of monies due under
this Agreement shall not change any of the terms or conditions of this Agreement to include but
not limited to the terms and conditions for payment under this Agreement.
ARTICLE XXI
MODIFICATION
No waiver or modification of this Agreement or of any covenant, condition, or linutation
herein contained shall be valid unless in writing and duly executed by the party to be charged
therewith, and no evidence of any waiver or modification shall be offered or received in evidence
in any proceeding arising between the parties hereto out of or affecting this Agreement, or the
rights or obligations of the parties hereunder, and unless such waiver or modification is in
writing and duly executed; and the parties further agree that the provisions of this section will not
be waived unless as set forth herein.
ARTICLE XXII
MISCELLANEOUS
A. The following exhibits are attached to and made a part of this Agreement:
Exhibit "A" — Scope for Engineering Design Related Services for Hicicory Street Re-
Design
Exhibit "B" - Fee Proposal
B. CONSULTANT agrees that OWNER shall, until the expiration of five (5) years after the
final payment or after final completion of all worlc required under this Agreement,
whichever is longer, have access to and the right to examine any directly pertinent boolcs,
documents, papers, correspondence, to include e-mails, and records of the
CONSLTLTANT involving transactions relating to this Agreement. CONSLTLTANT is
required to maintain and malce available all electronic records associated with this
Agreement for purposes of exanunation. CONSLTLTANT agrees that OWNER shall
have access during normal worlcing hours to all necessary CONSLTLTANT facilities and
shall be provided adequate and appropriate worlcing space in order to conduct audits in
compliance with this section. OWNER shall give CONSLTLTANT reasonable advance
notice of intended audits. This paragraph shall worlc in conjunction with the Audit
provisions set forth in Article XXIII hereinbelow.
C. Venue of any suit or cause of action under this Agreement shall lie exclusively in Denton
County, Texas. This Agreement shall be governed by and constnied in accordance with
the laws of the State of Texas.
Page8of11
D. For the purpose of this Agreement, the lcey persons who will perform most of the worlc
hereunder shall be Jerry Clark, P.E., CFM, Project Manager ("Clark"). This Agreement
has been entered into with the understanding that Clarlc shall serve as the
CONSULTANT' S Proj ect Manager. However, nothing herein shall limit
CONSULTANT from using other qualified and competent members of its firm to
perform the services required herein. CONSLTLTANT understands that OWNER is to be
informed of the removal or loss of any of the key persons worlcing under this Agreement.
CONSULTANT also agrees to provide the OWNER with notice of the name(s) of who it
intends to replace the key person. OWNER shall have a right to rej ect any replacement
lcey person(s) and CONSLTLTANT agrees to name a replacement lcey person(s)
acceptable to the OWNER.
E. CONSULTANT shall commence, carry on, and complete any and all projects with all
applicable dispatch, in a sound, econonucal, and efficient manner and in accordance with
the provisions hereof. In accomplishing the projects, CONSLTLTANT shall take such
steps as are appropriate to ensure that the worlc involved is properly coordinated with
related worlc being carried on by the OWNER.
F. The OWNER shall assist the CONSULTANT by placing at the CONSLTLTANT's
disposal all available information pertinent to the Project, including previous reports, any
other data relative to the Proj ect, and arranging for the access theretq and malce all
provisions for the CONSLTLTANT to enter in or upon public and private property as
required for the CONSLTLTANT to perform services under this Agreement.
G. The captions of this Agreement are for informational purposes only, and shall not in any
way affect the substantive terms or conditions of this Agreement.
H. CONSULTANT shall not disclaim liability for any defects in design of the Project that
are proximately caused by CONSULTANT' S services; but CONSLTLTANT may
disclaim and shall not be responsible for constniction means, methods, techniques,
sequences or procedures of constniction contractors, or the safety precautions and
programs incident theretq and shall not be responsible for such constniction contractors'
failure to perform work in accordance with their respective contract documents.
L The OWNER agrees to limit CONSLTLTANT's liability to the OWNER and to any and
all other contractors or subcontractors retained by CONSLTLTANT on the Project for any
and all injuries, claims, losses, expenses or damages whatsoever arising out of or in any
way related to the Project or this Agreement from any cause or causes including but not
linuted to CONSLTLTANT's negligent acts, errors, omissions, strict liability, breach of
contract, or breach of warranty, such that the total aggregate of liability of
CONSLTLTANT to OWNER shall not exceed $335,771, the total fee for
CONSULTANT's services rendered in the Project.
J. In no event shall either CONSLTLTANT or the OWNER have any claim or right against
the other, whether in contract, warranty, tort (including negligence), strict liability or
otherwise, for any special, indirect, incidental, or consequential damages or any lcind or
nature whatsoever, such as but not limited to loss of revenue, loss of profits on revenue,
Page9of11
loss of customers or contracts, loss of use of equipment or loss of data, worlc interniption,
increased cost of work or cost of any financing, howsoever caused, even if same were
reasonably foreseeable.
K. In no event shall either CONSLTLTANT or the OWNER have any claim or right against
the other for any failure of performance where such failure of performance is caused by
or is the result of causes beyond the reasonable control of either party due to any
occurrence commonly lcnown as a"force maj eure," including, but not limited to: acts of
God; fire, flood, or other natural catastrophe; acts of any governmental body; labor
dispute or shortage; national emergency; insurrection; riot; or war.
ARTICLE XXIII
RIGHTS TO AUDIT
The OWNER shall have the right to audit and malce copies of the boolcs, records and
computations pertaining to this Agreement. The CONSLTLTANT shall retain such boolcs,
records, documents and other evidence pertaining to this Agreement during the contract period
and five (5) years thereafter, except if an audit is in progress or audit findings are yet unresolved,
in which case records shall be lcept until all audit taslcs are completed and resolved. These
boolcs, records, documents and other evidence shall be available, within ten (10) business days of
written request. Further, the CONSLTLTANT shall also require all Subcontractors, material
suppliers, and other payees to retain all boolcs, records, documents and other evidence pertaining
to this agreement, and to allow the OWNER similar access to those documents. All boolcs and
records will be made available within a fifty (50) mile radius of the City of Denton. The cost of
the audit will be borne by the OWNER unless the audit reveals an overpayment by OWNER of
2% or greater. If an overpayment of 2% or greater occurs, the reasonable cost of the audit,
including any travel costs, must be borne by the CONSLTLTANT which must be payable within
ten (10) business days of receipt of an invoice.
Each of the terms "boolcs," "records," "documents" and "other evidence," as used above,
shall be constnied to include drafts and electronic files, even if such drafts or electronic files are
subsequently used to generate or prepare a final printed document.
IN WITNESS HEREOF, the City of Denton, Texas has caused this Agreement to be
executed by its duly authorized City Manager, and CONSLTLTANT has executed this Agreement
through its duly authorized undersigned officer on this the day of
2012.
"OWNER"
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
I�
GEORGE C. CAMPBELL
City Manager
Pagel0of11
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
I�
APPROVED AS TO LEGAL FORM:
ANITA BURGESS, CITY ATTORNEY
I�
ATTEST:
I�
"CONSLTLTANT"
MICHAEL BAKER, JR., 1NC.
A Texas Corporation
:
Its
Page 11 of 11
Michael Baker Jr., lnc
'[01 S Locust Street
5t�i�� 300
Dentor�, 7X 76209
�,�� �� �� ss ��
Scope for Engineerin,q C3esiqn Relate� Services for Hickorv Sfraet Re-desiqn
The scape set for�h herein de�ines the war�c to be perform�d �y Michael Baker Jr. (BAKER) to
carnplete the PROJ�CT. Both the GITY and BAKER have attemptat� ta cEear{y defirte th� wQrk
to be per€ormed and address the r�eeds c�f the Pro�ect. Ur�der i�is sca�e, "sAK�R" is
expanded to include any sub-cons�ltant empiayed c�r con#racted by BAK�R.
O�JECT111�
The PR4J�C�' is separa�ed into i�ree segment�, which ar� described �efow.
S�qrr�e�t A— L�cust Stre�t f US 77� to Bel( �ven�e
�aker will provide design of alI paving, drainage (including roof drains from existing attd future
bui[dingsj, s�reetscape, par{cing, solid waste receptacle locations a�d stree�lpedestrian lighting
for segrr�ent A. �
Seqment B— Bell Auenue to Railroa� Avenue
Segrr��n# B is �xpected to be �arfially constructed this summer (2012) accordir�g to ptans
cr�afed by Ja�o�s �ngineering, "Hickory 5treei En�a�ceme�it", .lanuary 2��2. The Jaco�s
plans i�elude the design of streetscapelaidewalk improvements ineluding curbs, inlets,
pedeskrianfstreet lighting, �a�dscaping fncluding irrigation an� storm pipe stu�outs ta a future
stormwater collection system. Thes� plans also provide for t1�e desigr� ofi a new conduii
system for tra�c wiring ineluding adding new pedestrian heads at the inter��etion. The str2ei
v�ill 6e pa#ch�d wi�h asphal# t� provide serviee un�il th� remainder o� the prdjeci is cons#�ucted.
Baker wi[l design the �a�eme�f section between the curbs (concret� pav�m�ni as fih� base
�i�} including doweiing inta the curbs that �,vill have been consir�acted. Baker vvill design the
medians that are needed to pre�ent �J-turns when the gates are dov+�n (as part of Segments B
and C} where Hickory erosses the railroad righi of way. Baker wilE als� design the storrr� sev�er
outt�lf that wi[! com� from SEgment A, col[eci vtirat�r frorr� the inlets construcfed in th� JacoE�s
pians in Segment B, a�€d tie to an existing 5�" pipe on the wes# side of th� railroad right of w�y
(Union Paci�e Railroad). Baker will eoordir�ate with the City on the redasig� and access
consofidation andlor relocafiion of the City Nall East Par�ing Lot as it connects to Hickory St.
Segment C— Railroad Crassing "No �o�! Zones"
Baker will design ihe work i�side the no foul zones, in�luding the crossinc� plans r�quirect f�r
vehicular and pedestrian crossings of tl�e two sets of railroad tracks. ihe Jacobs Plans may
be �sed for the sidewalklsiree�scape irr�provemertts within in fhis zone. Baker will prepare all
r�ecessary railroad perrrii# applica�ions and documents for fhe permit su�mittals. Baker wilf
re�por�d ta comments and quesfions from #he railroad. The design cnst estimaie incl�rdes
Baker's �esi estimate af the effor� �nd associated �ours to address fh� raiiraad's cnmments
and qt�estions, such �hat required permit{s), design plans, anc� associated dacurri�nts are
suffrcient(y ade��ate for construction purpos�s. Permit application wili be subrnitted by ihe
Gity. La�or cc�sts inc�rr�d beyond our initial estimate will be billed af Y�ourfy rates.
Task 9.
Task 2.
Task 3.
Task 4.
Task 5.
Task 6.
Task 7.
Tas� 8.
7ask 9.
Task 1 Q.
Tas� 11.
Task 12.
Task �3.
•- • -. . �
�-,.�
�.
Conce�ival Desi�n (�egm�r�ts A, B, and C)
�0% Dasigrt {Segr�enfs A, B, and C}
140% Design {Segmen�s R, B, and C}
�inal Design J RFC Plans �Segments A, B, and C)
Bid PE�ase and Co�st�uction Phase Services
El�ctrica! �esigt� {Stre�t �ighiing�
S�rvey and Sub�urface Utility Engineering Services
S�reetscape and Landsca�e Design
Soil Tesfing
Raiir€�ad Coordinafiion and �errnits
Coarc3ination wit� Adjacer�i Business and Property Owners
Parking l.ot Access Consolidation
7�LR Coordi'natio�
7"A,SK 1. Cor�ceptual ��sign
w Prepare Cat�ce�iva( Da�ign of the basic hnr�zonta[ laynut a�d parking, Ia�tdscaping, and
hardscape locativns feafures. GCA wi(i provide c€�ncep#ua( layat�t nf the landscapi€�g and
hardscape features as pa�t of Task 7.
B Provide Cottceptual Design and an "Opinion of Proba�[e Consfruction Costn �or a 1} 25-
ye�r and 2) 100-year storrr� water colfectior� system. The �vent years artd design will be
coordinated with t�e upcoming Downtawn Drainage �laster�lan project.
� Submit ral) pfofs of the Concept�al Design fo the C1TY for their revie�v. The Conceptual
Design subrniftal will consist of three (3� hardco�y roll �lots de[ivered to the CIiY; Baker
wiil also send fhe GITY a pdf of the Concepttrai Design.
• Atter�d a review rr�eeting with #�e C�TY Project Manager (CITY PM} and others a� ir�vited by
the CETY PM.
D Revise the Canceptual Design per CiTY PM review comr�ents.
s F�resent (or assist the GITY PM in prese€�tin�j t�e Gor�ceptual Design at tF�e followin�:
a �evelvpment Review Committee {DRC) meeting
o �owntown Task Force meeti�g
o Mobiiity Committee rneetir�g
o City Council wark ssssi�n
Page 2 af 9
At this point the GlTY PM will need to provide direc�ion to Baker regardin� changes (if any)
�as�d on input fr�m i�e t�rdups listed abo�e ihat wiil be incorporat�d ir�fo ti�e 50% desic�n.
T!',5K 2. 5�1°/a D�S[t�►1
• F'repare 50% D�sign for the plar� sh�ets �isted in Ta�le �.
� Pre�are and s�ab�ifi an "Opinion of Pro�ab[e Cons#ructin� Cvst" based on ti�e 50°fa De�ign.
*�€��mit fhe 50°Io Design plan sheets for �iTY review. The 50% �esign submittal wili
consist of ten (1q) sets af 11x�7 hardco�ies deliv�r�d f� the CIiY; �aker wili also send fhe
C11'Y a pdf Af fhe �0°fo [.77esig�t p[�� S�1e�ts.
• At#end a 50°10 �esign revi�w meeting with ii�e CITY PNl and otf�ers as inviied �y �he C1TY PM.
TA�LE 1— Plan Sheei� and 4��er D�curnents
Estimated Desi n Phase
Sheei iitle I Etem # of D a �inal Co�n[r�ents
Sheats Conce�t 5� Io 1 Q� Io �R�ej
Rol[ Plofs X ` _ _ _
Caver Sheei and Index 2 _ X X X
Generai iVofes 9 - X X
T icai Sections � - X X X
Quantities 1 _ _ X X
Traf#ic Control and �etour P[an 12 X X
Ha€izonta! and Ver�icai Cantrof T `.'.. X X ;C
Roadwa Plan and Profiie 3 `:` ::: : X X X
DemalifioniRemoval Plan 3 K X X
Erosinn Controf Notes anc� Details 9 X X
Erosion Contro[ Plan 3 X X
Si nal �a out 4 - X X X
Si nin and Pavement Markin s . 3 X X X
Lighting and Conduit, i ncEuding 3 X X X
Photomet�ics
Cross Sections 6 � X X X
�raina e Area Ma 2 X X X
�rainage Plan �nd Profile 4 X X X �tiQ�din�tewith
; ' ,_ ott�er.Stud
Utility and SiJ� Plan X X X Refer ta
se�arate seope
Landscaping, St�eetsCa�ing, and X X X R�fer to
Irri atia� Plans se arate sco e
Railraad �xhibits 2 - X X X
Parkin Lnt 4 `. ;.!::: :` X K X
E�eiails from Cit Star�dards __- _ _ , X X As needed
Specificafior�s / Misc. Documenis
--- X X
(documenf nof fan sheefs}
T4TAL 54
Page 3 of 9
TASK 3. 1L10% Design
• Prepare 100% Design for fhe plan sheets and speci�ca#ianslmisceflanaous documents
iisied in Tab[e 1.
� Prepare and �ubmif an "4pinian of Probabie Cons�ruction Cos�" based a� the 10�°ia
D�sign.
* Submit tF�e '�0�°/a Design pla� sheeis and s�ecifcatio�slmisce([aneous d�cuments for CITY
reviev�. ihe ��0% D�sign submittal will consist of ten (�0) seis df � 1x17 hardcopies
delivered to ihe C1TY; Baker will alsn send fhe CiTY a pdf of ihe 100°lo Design plan sheets
and specificatiar�sfmisce[laneous documents.
• Attend a 1 �0°lo Design re�ievv rr�eeting with the CETY PM and o��ers as invite� by the �ITY
PM.
'iASK �4. Final Design f R�lea�e fic�r Cortsiruction (RFC) Plans
o Prepare �it�al Desfgn f Fi�G pians far tE�e plan sheets lisied �n iabEe 1.
a Prepare a�td submit an "Opinion o� Prabable Consiruction Gost" based on th� � VVpIfl
D�sign.
� Submit the Finaf Desi�n 1 RFC pE�ns to the CiTY. The Final Design / RFC submittaf will
consist o� #I�ree (3) se�s of 11x77 hardcopiss delivered to the CfTY; Baker wiEl a�so send the
CITY a pdfi af the Final Design ! RFC �lans.
TA�K 5. �id Pha�e �nct Con�trtactian Phase Services
• Bid Phase — Assis� the CITY in preparing Bid Documents fc�r the Project and sup�nrt the
C1TY durirtg the Bid Pracess.
� Cdnstr�ctio� phase — Attend the Pre-consfruction Meeting and answer "requests for
inforrnafiion" (RFI} fr�m th� contractor as necessary.
• Review o€ 5hop Dravvings �rovided �y the City ofi Denton fram projeci contractor based on
ihe Baker desig� or C�ty af Denton deiails and sp�ci#ica#ions for th� Hickory Street
1m�rovements.
@ Gonstruction Sup�ar� ineiudin� 2 haurs per month fc�r up to 8 mnnths. This inciudes projeci
meetir�gs or� site each month and project site vi�its tn di�cuss specific constr�rcfior� issues..
7"his task incfudes Baker's besf estimaf� of tt�e e#fori and ass�ciated hours. L,abor costs
incurrerf beyand Baker's initial esfimate wiE� be biliec� at hocrrly rates.
Page 4 of 9
TA�K 6. I�lecfirical Design (S#ree� i.ightir�g)
• Prepare streetscape illumination plans in accordance ►rvith appropriate lighting d�sign
criteria Qutlined in the AASH�� handboak fo� Roac�way Lighting Design G�ide 2n�i5; and
the IESNA �'ublication RP-8, Reaffrmed 20D5 for the instal[afiion o� higi�vv�y lighting. T��
ill��rninaiion plans wilf alsa conform to design criteria established by tE�e CfTY and
a�piicable refa#e� au#�vrities.
� Uti9ize C(TY standard illurnination fixfiures, pales and lighfin� design crit�ria i� the
stree#scape i[lumi�ationfeEectrical design.
a Coor�inaie new �ighting system requir�rnents with the genera! streetseape project �esign
and any applicable CI�fY design criteria, or material raquirement�, and com�ly wif�r ar�y
existi�� er�ergy ar�d mai�tenance a�reement requirert�ents.
p Coardinate with the Incal power com�any on service drop focations and electricaE s�nrice
loads.
o Prepare and s�bmit a conceptual lighting design layout af the walkv4+ays and street�,
inclu�ing photometric design calcula�ions. T�is �ill b� subrnifted fo the GITY for their
review �nd comment as par� of the Conc�ptual Design.
• Upnn CITY acceptance of the Prelirr�inary lilurnirtatio� Design, prepare �inal 111uminatian
Plans, whici� wifl include final pole locations, conduit routing, number anc� size of
cpnc�uctors, power sources, a�d misc�llaneous details. �i�al plans wilf afso includ�
tabu(aiion of cortstruction pay items, computations af quanfities, preparation of any specia(
�re��isions, construciion eost �stimates ar�d all req€�ired GAC3D draf�ing, in accordance wit�
the project f�rrr�at. lloltage drop calculaiians shall be �ubmitted in support of the
fllum�natior� elecfrica! circuit�y design.
TASK i. 5urvey and Subsurface Utility Engineering ��rvices
Refier fo atfiac�ed scape from Gorrondor�a & Associates, 1€�c. - 2 D�cumenis
• Coordinate with ti�e �ity PM to pro�ide #�e �ecessary pian sheet and/or documents to
franehise utiliiy owners to facili#ate utility relocations. The 50°!o Desigr� and 1{3[i% De�i�n
plans wil! �e provided fo the franch�se utiii#y owners by 8aker. Provide tF€e Gity PM �it� all
carr�mer�ts receivad from the franchise ut�lity orrvners with recommendations for r�solution.
Lipon a��roval by the City PM, revESe design plans listed in iable � accordi�gly ar�d
resubmit to the applicable �ranchise utility awners for review and comment. Contirtue this
procedure u�til all issu�s by the franchise utility o�ners har�� been reso(ved in writing.
� Provide staked confrol poin#s and d�cuments according to cor�s�ruetion sfiaking proposal
from Gorrondo�a and Associates.
The Sutv�y and SUE fee estr`ma�e in�ludes Baker's and Gorrondona's bes� estirrrate a� i�e
etfot# and assocfated hours tr� adclre�s th� fra�achise utiliiy ow�er's camrrtents and guestions.
Labor cos€s incurred beyond aur ir�itiai estitnafe will be billed at houriy r�tes.
Page 5 of 9
TASK 8. �#reetscape and Landscape �e�ign
Refer to fhe attached scope frQm Caye Cook 8� Associates (CCAj.
Page 6 of 9
TASK 9. S�il ie�fing and Paverr��;ni Design
Refer to ihe af#�ehed scope from Hooper Group Consuitan#s.
� Prepare two (Z} pa�ement desigr�s — one flexib(� and one rigid optian — based ort the
results of ti�e soil iesting.
iA�K 1�. Railroad Covrdinaiivn and Permits
• f'repare afl railroad permit ap�lications and documen�s required �iy UPRR and the City to
1`2GOC1SfCUGf ITt �i18 fW0 "r�� faul za�te" areas.
• Respon�d to co�ments and ques#ior�s �rom th� rai[road regarding the permit application and
doc�m�nts. A
i� is ditficulP to �stimate the eifort required wher� dealing v�ith UPRR, so thfs task inclucfes
Bake�s besf es�irnate of fh� effori arrd associated hotrrs. Labor cQS�s incurred beyond
Baker's iniliaf estimate wfll be bilfed at houriy rates.
TASK 11, Coordina#ior� wiih Adjacent Business and Praper�y Owners
• Baker wil� set t�p and atiend �vvo (2} meetirtgs with adjacent b�sine�s and properiy owr�ers
to discuss and receive input on t[�e design and constr�cfi4r� p�asing. The GIiY wil€ provide
CITY sfi�tiorraryffetter�ead and envelopes for tl�e meeting announcemen#s. �aker will
devefop t}�e m���ing annauncements and maif t�em to the properiy owners andlar tenants
on Hicfcory St�eet between �.ocusi Streef an� Ftailraad Ave. The ant�cipa#ed ti�eframe far
these meeiin�s is (isted below. Ti�ese rn�etings wilf occur at a CITY of�ce.
o First meeting will be held after the Conceptual Design is compleied
o Seconc� meeti�g will be held near �he end of the 10Q°10 Design phase.
TASK 12, Parking i.ot Access Cpnsolit�ation
� Prepare two Goncep#ua[ Design options, i�eluding a comparisan analysis, for reducir�g ihe
number of access points to the. parking lats adjacent to Hicl�ory S#reet andlor Mulberry
Sfreet be�ieert Austin 5treet and Industrial St�ee�.
a Prepare "Opinion of Pro�ab[e �onstruction Cast" for the fwo Conceptual Design aptions
� Prepare 50°lo and 1�0% Design plans for #he one (�} opiion selecte� by the CI�"Y from the
Conceptual Design phase.
Page 7 of 9
iASK �i 3. 1"exas �epartment o� Licens�ng and R�gulation (TDLR} �oordinatio�
� Baker vvi{I subm�t and acq€�ire appraval from T�LR. Baker wifl redesign per any comments
provided by TDLR.
I�tiditional Clari�ication on Scope If�ms
Baker wilt consider andfar incarp�rate the items Iis�ed belaw inta t�e design:
Generaf
� Acco�tmoda#e bicyc[�s on Hickory Street as stated in th� CETY 8icycle Plan.
• Pravid� Conceptual Design for angled and parallei parking on Hickory Street.
+ Utilize cross sec#ions developed by Freese and Nichols as pat� of the Dento� QTlP Traffic
Study in �ebr�ary 2011; the cross section rr�ay be adjusied tp accommodate other features.
a Base design is concrete pavement, with asphalt as a secondary al�e�native.
$ Accc�rv�modate it�ms and features ir� the folltiwing plans and reparts (wh�r� possible);
o Do�vntown lrr�pl�m�n�atian F'lan
o Bicyele P�an
o VI(ayfndin� Sign study
o Qantan Coun�y Transit A�thority bus routing and stops
o Texas Arc}�itectural Standards tf�af conform to ADA requirements
� Roa�way design will g��era{ly terminate at t�e end nf ti�e side street cur� return where
po��ible.
• Develop a consiruction phasir�g and fraffie controE �lar� that minimizes c�isrupfions and
mai�tains access as muc� as pa�sible io adjaceni prop�rti�s and businesses.
@ Design pedestrian area tn allow CITY #o develop and instal{ a"Walk of Fam�" (2 x 2
��uares} at a later da�e.
+ fncorporate fras� receptacles recently purchased by the ClTY Parks Department inta the
Design:
� C�eate spac� for one ar# instailatior� in Segment A and one in S�gm�nt B; the C1TY vwill
han�l� the design and pEac�msnt of the art piece at a later date.
• Ad�it�o�ra! graphics, hardcopy prints, or simiEar are not included, anti wilf �e �i��ecf at cost.
S�qment A
« The Conee�tual Desigr� will con�ider a mix of �he fo[lowing �arking options: 1} parafl�I, 2)
head-in ar�gl�d, a�rd 3) backain angled.
• 9ncrease the west�ound righi-turn radius at Hickory Sireet f Locust Street,
� Desi�r€ of street and pedestrian lighting fixtures, ca�d�ifs, and service to l�ndsca�ing wi11
be coor�inated vvith Denfon M�nicipal Efectric.
� Sig�al modificaiions at L.ocust Sireet and 8e11 Avenue will E�e co�rdinated v�rith the Tra�c
Contrvl divisio�.
Page � af 9
S�gment �
+ Th� Jaca�s consfruction pians from Jar�uary 2012 cov�r fhe design elements and features
be�vveen ti�e right-af-way Iine and fac� of curb on sac� side. T�re Baker constru�tion plans
wil! oniy cover elements and features frorr� the fac� of curb to face of curb; this ir�c[udes �he
ro�d�vay sec�ion adjacent to the D�ntn� Trartsit Center.
• Pat�ement thickness for Segment B wi{I be 10" of concre�e, with concrete eguivaient asp�alt
design as a secondary alterna#iv�.
� T{�is design wiii noi covered nec�s�ary cF�angas �a Jacok�s pEans frorn January 2012 as a
result of fhe redesigr� of the Gity Hail Eas� parkir�g Iot adjac�r�t to HicEcory Street.
S�q�ent C
• Coordination v�riti� the raiEroad v+�i11 ir�clude i�e �rea between i�� iwo no foul zor�es.
�xcEu�ions
Majority o� excl�sions have already beer� liste� in t�� scope items abnve; howev�r, Baker
reserves t�� right to fu�tl�er cEarify nr add to the exc�usior�s lis� as the development ar�d of
t�e scope and cast �s�imate progresses.
Page 9 of 9
A�ta�k�r�en� B - Fee Prapas�l `
�!I'tchael8akerJr.. ]ne
'� ` 9D1 S LoCUStStreet
5ummary of �r�hourS by �Gasslfics�lpea 8� Mnjar TmSk Analysd� �Ult� 3l�
Michael BakerJr., !n� Dento�, 'C)C 7620�
Itickory St- Locust Srto R�i�rasd �vc
Puge; I of3
sn�zncz
Summ�ry ot PAan.ri,aurs oy Clasaifew�ion & PA��ar Tosk Rnolysi�
I�Pichaei BaRer Jr.r rrra
1�[iCkory 5t- LotUSt $t ro Railrnsd Evc
Pa�c 2 nC3 BRP.O [2
, S�anmary aS h9�prp-hQUis py Clmeadflcatiars & Mp�o� TAak analys3e
tS7ichae! BakerJr., lrrc.
3{icknry Ss- 0.„aeustSt to Ra;Ern,a,J �ivc
% of Consr
Cp8t Cost
"Dp�nl� oi Fro5nbin Con&uuGlon CosY' 52,6A3,660 --
D9segn S1ffS,957 �d°!a
3VeelscaD"sng 64,i3p 2d%
iiailroAd �CSigtt nnd Pecmdt SiS.STC {t.8%a
Survc,yandSUE 554.696 2.i`Yo
Gea�ech 59.923 0.4"/
AmkingLOt Si7,7p§ O.A%
Meevn�s{nan•i�aslgrt•relaiaa) 50,e8B on�,
Tf17kL 4335,77? 12.7ah
1.�raar 572.65a
pvQrhemd (182,85°loj 5�'c8,317
u�W7AI Sz9�S79
Profitf�2.bw3 522.917
i.s4wTOla! 52t3.888.
t7+rcccE�ensas sY2r,F�l3�
Rver�li Totaf gg�.77y
Toin1 She�ss 60
Ft�nt Hwrs {5Q%, '{mA%, F1nsl} 12'f2
liaurs psar PEbn Sneat 2y
Pa +c 3 nf 3
� S!7l301?
J�------_
��� City of Denfon Purchasing
909-6 Texas St.
CITY � Denton, TX 762Q9
OF
Phone: (940} 349-7100 �ax: (94�) 349-7302
wwvv.dentonpurchasirtq.eorn
New Vendor Information Sheei
The IRS requires all �endors fo compiefe the a#tached W-9 �orm. .
(Completed W-9 Form m�s# be returned with VeRdor Applicalion).
All inforrrtation must be received before a purchase order or payment will be issued.
❑ W-9.Attached �
❑ New Vendar
❑ Vendar Change
❑ Refund
Company/lndividual EVame;
Tax EDISocia{ Security #: _
Type of Entitv;
Vendor �iumber (required if changing informafion}
� Individuall p Corporation ❑ Partne�shi� ❑ Gavernmen#al ❑.Other: Please
Sole ���i�y Specify
Proprie#or
PO Address:
Company t�ama:
Contacf Name:
Address:
Phone Number:
�'ax �umber:
Remit Address: �if different from above)
Company Name:
Contact Name:
Address:
Phone Number:
�ax Nurr�ber:
Ver�cior Signature: _
�rr�aiF.
Websife:
_. ..... . _.. ................ . . .. . .
_:_ _ _ ___
�'or City of Denton Use Oniy tDepar#ment Please Fill
pepar�me�t: .'`
Date:
Fwm ���
(Rev. Oatoher 200�
t3epartment of the Treasury
tnternal Revenue Sesvice
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Request for Taxpayer I Give form to #he
Identification Numbe� and Gert�fication rec�uesfer. �o np�
send to the IRS.
�IBY110 (15 SIIOLY€i UY! YOLf If1COFE10 f2X !'E1UY[3�
BusFnass name, if d�fferenf from abava
Check appro�uiata box: ❑ fndivid€�aUSole proprietar ❑ Corporation ❑ Partnership Exempf
WI
❑ �mited iiability company. �nter fhe ta�c ciassification (D=disregarded en[iiy, C=corporation, P=partnership) ►__ _____ ❑ p�yee
n Oiiier fsae inslnsctionsl ►
Address (num6er, straet, and apt. or suite no.)
Ciiy, state, and ZtP cods
LIsi accounf number(s) here (optionalJ
rer ldentification Nurnber
Requester's name anc3 address (opiiona�
�nter your TIN in fhe appropriate hox. The TIN provided musi mafch ihe narne given on Line i to avoid Sociat sacurity numher
haefcup withhofding. For individuais, fhis is your social security number (SSN). However, for a residsnt ; �
afien, sola proprietor, or disregarded enfity, see fhe Part I instruc[ions on page 3. For other eniifies, it is
your err3ployer identification nurrtber (EIN). If you do not have a number, saeHow to gef a TIN on page 3. or
Note. If ihe account is in more fhan one name, see the chari on page 4 for guidelinas an whase Ernployer idemification numher
numE�et to enier. '
Certificatiorr
Under penaEties oi perjury, ! eertify ii�at:
1. Ti�e number shown an this form is my correct ta�cpayer identification numbar (or 1 am waiiing for a number to be issued to rne), and
2. ! am not subject to hac[cup wifhholding becausa: (a) 1 am exempt from backup withF�oiding, or (b) ! have not beert notFfied by the Internal
Ravenue Seroice (IFiS} thai I am subjeci io backup evithholding as a resuli o# a failure to report afl inlerest ar dividertds, or (c) the fRS has
notitiect me that I arr� no ionger subject io backup withholdiRg, and
3. [ a€n a U.S. citizer� or oiher 11.5, person (definecf belowj.
Certification lnstructions. You must cross ouf item 2 above if you have been notified by tE�e 1R5 that you are e€�rrently subjeoi to 6ackup
wii�ho[ding becausa you have taifed io report a11 interesf and dividends on your fax rstum. For real estafe transactions, item 2 does not apply.
For mortgage intarest pai8, acquisitian or abandonment of seeured property, cancellation of debt, contrib�tions fo an individua] retirement
arrangeraent ({RA), and generally, paymenfs olher than interest and di�idends, you are nof required to sign fhe Certiiioafion, but you musf
provida your correct FiE�. See the instruc�ions on page 4.
5�g� Signature af
Mere U.S. persan ►
General Instructions
Sect[on references are #a the Intemal Revenue Cade unless
ofherwise noted.
Purpose of �orm
A person wha is required to iile an info�ativn ret€�m with ihe
El4S must obiain yaur correet taxpayer ident9tication number (TlN}
to report, for example, income paid ia you, reaf estate
transactions, mortgage inderesi yau paid, acquisiiion or
abandonment of secured property, cancelfation pi debt, ar
contributions you rnade to an IRA.
iJse Form W-9 only if you are a L[.S. person (ineluding a
resident alien}, to provide your correcf TIN to the person
requesfing if (the requester) and, when applicable, #o:
i. Gertify thai ihe 7fN you a►e giving is eorreet (or you are
wai#ing for a nurr[ber to be issued),
2. Gertify that you are not subject to backup withhoEding, or
3. Claim exemption tram backup withholding if you are a U.S.
exempt payee. lf applicable, you are also certifying that as a
l�.S. person, your alloca5le share af any �arfnership inconie irom
a U.S, trade or business is not subject to the withhofding tax on
foreign partners' sE�are of effectfve�y connected incpme.
Noie. If a requester gives you a form other than Farm W-9 to
request your TEN, you must use the raquester's form if it is
subsfantially similar ta this Form W-9.
Rate ►
�efinition of a U.S, person. Fot- federal ta�c purposes, yo� are
considered a U.S. perso� if you are:
e An individual who is a U.S. ci#izen or U.S. resident alien,
o A�artnership, corparation, company, or association.created or
organized in the United Staies or under the laws o# the �1�rited
States,
• qn esiate {other fhan a foreign estate}, ar
• A domestic trust (as defined irt Regufations section
30t .7i0i -7).
Special rufes for partnerships. �ar�nerships that conduet a
trade or busi�less in the United States ara generally required to
�ay a withho�ding iax on any foreign partners' share of incorr�e
from such business. Further, in certai� cases where a�orm W-9
has noi been receivec{, a partnership is required io presume that
a partnar is a#oreign person, and pay the withhoiding tax.
Therafore, if you are a Li.S. person that Is a�Oartner in a
parfnership conducting a trade or b€�siness in the Uniteci States,
�rovide Form W-9 to the �ar�nership to esfablish your U,S.
slatus and avoid withhalding on your share of partnership
income.
The person who gives Form W-9 fo the partnership for
purposes of establishing its EJ,S. status and avoiding withho[ding
on its allocable share of net Ineorne from the partnership
conducting a trade or k�usinsss in the Unifed States is in the
iallowing cases:
• The IJ.S, owner of a cfisregarded entity and not the enEiiy,
Cat. No. f0231X Farm W-y (Rev. SO-2047)
F'orm W-S {Rev. �0-2t)07}
o The U.S. grantor or other owner of a granior trusf and not fhe
trust, ancE
e The U.S. trust (other ihan a grantor trust) anc� noi the
beneticiaries af the #rust.
Foreign person. If you ara a foreign �erson, do nof use Form
W-9. Instead, use the appropr4ate �orm W-8 (see Pubfication
5i5, Withholding af Tax on Nonresident Al�ens and Foreign
EntEfies},
t�onresident alien who becomes a resident aiien, Generally,
on�y a nonresidant alien individual may use the terms of a tax
treafy to raduce or eliminafe U.S. fax on certain fypes oi incame.
However, most tax treaties contain a provision known as a
"sauing elause." Exceptions specified in the sa�ing clause may
permit an exernption from #ax to eontinue for certain types of
income even atter the payes has otherwise beeome a U.S.
resideni alien for #ax purposes.
[i you are a U.S. resident alien wi�o is relyi�ng on an exceptiort
contained in the saving ciause of a tax treaty ia claim an
exemption from U.S, iax on cer�ain iypes ot income, you must
aitach a statemant #o Form W-9 ihat specifies fhe following tive
items:
1. The freaty country. fienaraily, i�tis must be #he same treaty
under which you claimed exemption from iax as a nonresident
alien.
2. 7he treaty artiefe addressing Ihe ir�come.
3. T€�e ar#ic�e number (or locationj in the tax #reaty t�at
contains the saving cfause and its exceptions.
4. The type and amount of income that q€�alifies ior the
exe€npfion from tax.
5. Suifieient facts to justify f3�e exemption from tax under the
terms of the treaty article.
Exampie. Artlele 20 of 9he U.S.-Ghina ineome tax treaty alfows
an exempEion from ta;c for scho€arship income recei�ed by a
Chinese student temporarily present in the tJniied States. llnder
U.S. law, ihis student wilf becorrae a resider�f afien for tax
purposes 1€ his or i�er stay in the Uniied States exceeds 5
cafendar years. Howe�er, paragraph 2 of ihe iirst Protocol to the
U.S.-Cinina treaty (daisd April 30, 1984) allows fhe provisions of
Ariicle 20 to continue ta app€y e�en after the Chinese siudent
beco�nes a resident alien of the United States. A Chinese
student who qualifies for this excepi4on (ur�der paragra�h 2 ai
ihe tirst protocol) and is relying on this except�on to clairn an
exemption from tax on his or her seho�arship or fellowship
income would attach to Form W-9 a statemenf ihai ineludes the
informat�an desoribad abave io sup�ort that exem�tion.
If you are a nanresident alien ar a ioreign eniiiy noi subject to
backup withholding, give the requester ihe appropriate
compleied Form W-8.
What is backup withholding? Persons making certain payments
to you must under certai� conditions withhold and pay to the
IRS 28% of such payments. This is called "backup wiihholding."
Payme�ts that may be subject io backup wiihholdirsg incfude
interest, tax-exempt interes§, divid�nds, broker and harter
exchange trensactions, renis, royalti�.s, nonemployee pay, and
eertain payments irorr� iishing boat opera#ors. Real �stat�
transacfions are not sub�eci to �ackup withhofding.
You will not be subject to backup w�ihhold9ng on �uayments
yau receive if you give the requesiar your correct TIN, rnake the
pro�Oer aertifieations, and repo�# all your taxable interest and
dividends on yaur tax retum.
Payrnents you recaive will be subject to backup
withho�ding if:
1. You c�o nof furnlsh your TIN to ihe requester,
2. You do noi csrtify your TW when required (see fhe Part II
instruetions on page 3 for details),
3. The ]RS tells tlie requester that yau furnFShed an ineorrect
TI I�,
Page 2
4. The IRS tells you that you are subject to t�ackup
wiihholding because you did noi repart a11 yo�ar Pnterest and
dividends on your tax refurr� (for reportable interest and
dividencfs anly}, or
5. You do not certify to the requesfer that you are �of subject
fo backup wiihhoiding under 4 above (for reportable inierest and
dividend aceounts opened afier 1983 anly).
Certain payees and paymenfs are exempt from backup
withE�ofding. See the instructivns below and the separate
Insiruofions ior the Requester of Form W-3.
Also see Speciai rules for parirtershfps an page 1.
Penal�ies
Failure to furnish 71N. If you ta'sl to fumish your correct TIN to a
requester, you are subjeot to a pena3fy of $50 !or each such
failure �anless your faifure is due fo reasoRable oause and not to
williul neglect.
Civil �enalty for fafse in€armation with respect ta
withholding. !f you inake a ialse stafement with no reasonaf�le
basis thai resuks 9n no backup withhofding, yo�r are sui�ject fo a
$5€�0 pena]iy.
Cri►ninal penalty #or falsifying informaiion. Willi�ally falsifyirzg
certifications or a6iirmations may subject you to criminal
penalties ineiuding #ir�es and/or imprisonment.
Misuse of TiNs. If the requesier discfoses or uses T1Ns in
�iolation of federal law, ihe requester may be subjeef to civil and
criminaf penalties.
Specific Instruc#ions
Name
If you are an individual, yau must generally enter the name
shown an your incom8 tax rafurn. Ffowever, if you have changed
your fast name, for instance, d�re to marriage witho�i lniorrning
the Social Security Adminisfration of fha name change, enter
your first r�ame, the fast name shown on yaur soc€al security
eard, and your new last name.
1# the account is !n joinf names, fisf first, and ther� circfe, the
name of the persan or eniity whose numi�er you en#ered in Part I
of the forrn. -
Sole pro�rietor. Enter your individual narne as shown on your
Income tax return on ihe "Name" Iine. You �nay enter your
business, trade, or "do�ng business as (DBRp' name on the
"Business name" line.
l,itniied iiaFsility company {t,LC). Check the "Limited liabifiiy
company" box on�y and enter the appropriate code tor the tax
classiiicafion ("p" for disragarded ent]ty, "C' for corporat�on, "P"
for �artnership) in the spaca provided.
For a single-member LLC (Including a fore9gn LLC with a
damestic owner) that Is disregarded as an eniiiy separate (rom
its owner under ReguEatio�s secfiion 3�i.770t-3, enter the
owner`s na�ne on the "Na€ne" line. �nter the LLC's name on the
"Business name" line.
�or an LLC classified as a partnership or a corpora#ior�, enier
the LLG's name on the "iVarne" line and any business, trade, ar
�BA name on the "8uslness name" line.
Other entities. Enter your business name as shown on required
federa( tax documenis on the "IVame" line. This name shou[d
ma#ch t€�e name shown an fhe charfer or other legal dacum�nt
creating the entity. You may enter any business, trade, or DBA
name on the "Business name" line.
Note. You are requested fo oheck the appropriaie box for your
siatus (individuaUsole proprietor, carporatian, efc.).
Exempt Payee
If you are exempt from backup withhofding, enter your name as
described above and check the appropriate box for your status,
then chec� ihe "Exempt payee" t�ox in the line following the
i�usiness name, sign and cfate the fvrm.
Form W-9
Generaliy, individuais (ineluding sole proprie#ors) are not exempi
from backup withholdir�g. Corporations are exempt (rom backup
wiihholding for certain payments, sueh as interest and dividends.
IVote. If you are exempt irom backup with�o�dirsg, yau shoufd
still compiete this iorm to avoid possible erroneous backu{�
withho4ding. •
The following payses are exempt frorn backup wiihholding:
7. An organization exempt from ia�c under seotion 50t(a}, any
1R4, ar a eustodial accounf under secdion 403(b)(?) if the accouni
satisfies the requirements o# secilon 401{fl(2},
2. The ltnited 5tates or any af its agencies or
insir�mentali#ies,
3. A state, the Qistrict of Colurnbia, a possession oi ihe Unifed
States, or any of their politieal subdivisions or instrumentalities,
�. A toreign government or any of its pnlitical subdivisions,
agencies, or insln.imentalifies, or
5. An infernational organlzation or any of its agencies or
instrumenialities.
dther payaes that rnay be exerr�pt fram backup wiihholding
inciude:
6. A corporxtlon,
7, A foreign central bank of issue,
8. A deafer in securiiies or commodities required to register in
the United States, fhe t7istriet of Colurnbia, or a possess€on of
the United States,
9. A iutures comm€ssion merchant regisi�red wii�t the
Commodity futures Trading Comrnission,
t(3. A real estate investment trust,
13. An entity registered at all times during the tax year under
tine Ir��estment Company Aci oi 7 SaD,
12. A common trust fund operated by a�ank under section
584 (a),
13. A financial institut3on,
14, A middleman known ln ihe investment camm€�nity as a
nominee or custodian, or
15. A trust exempi from ta�c under secfion 6fi4 or described in
section 4947.
Tine chart below shows types of payrr�ents ihaf may be
exempt trom backup withhalding, The chart applies to the
exempt payees 13sted ai�o�e, 1 through 15.
IF ihe Payment is for ... I TtiEN t8e payment is exempt
for
Interest and dividend payments ( All exempt payees excegt
for 9
Broker transaetions Exerttpt payeas t through 13.
Also, a parson registered under
the fnvaslmenE Advisers Act of
1840 who regular[y acts as a
brolcer
Barier excharsge transacfians � Exempt payees 1 througi� 5
an8 paironage dividends
Paymenis over �800 required Generally, exempt payees
ta be reported and direet 3 tf�rough 7
sales over �5,000'
'See Form id99-MISC, Mlscellaneous Incosna, asfd its instruetions.
ZHovrever, ihe follovring payrnents made to a corporation rncluding gross
�roceeds paid to an attorney under section 6045(f�, even if ihe aiiorney is a
eorporation) and reportable on Form 1033-M1SC are not exempt from
backup vlithholding: medical and health care payments, attorneys' fees, and
payments fo� sarvices paid by a Federal execufsve agarkcy.
3
Part I, Tax�ayer ldentification
Number �T'[Nj
�nter your 7i1� in #he appropriate box. If yo� are a resident
alien and you do noi have and are not eligible to get an SSN,
your i]N is your 1RS individual taxpayer idenfificafion number
{ITINj. �nter it in the sacia� security nurnber box. 1t you do not
itave an ET[N, see Now fo get a T!N be[ow.
If you are a sale proprietor and you ha�e an �1N, you may
errter either your SSI� or �IN. Howe�er, #he IRS prefers ihat you
use your SSN.
]f you are a single-member LLC thai is disregarded as an
entity separaie from its owner (see Llmited liability company
{LLC} on page 2), enier ihe owner's SSN {or �IN, if the owner
has one). Qa not enter the disregarded entEty`s EIN. If the LLC is
cfassified as a corporation or partnership, enter the entity's EfN.
Note. See the char� an page 4 ior further cfaritication o# name
and TIiV combinations.
How to get a TIN. If you do not have a T1N, apply for one
immedia#ely. To apply for an SSN, get Form SS-5, Applicatian
for a Social Seeurity CarrJ, frorn your 1oca1 Soeiaf Sec�rity
Administration ofiice or get this forrrt on[Ine at www.ssa.gov. You
may also gei this form by calling 1-800-772-1213. Use Form
W-7, Application #or IFiS Individual Tax�ayer ldenii#ication
Number, to apply for an iTIN, or Farm SS-4, Application far
�mployer idenfification IVumber, io apply for an EI1V. You can
apply #or an �IN online by accessing fhe IRS website at
www.irs.govlbusinesses and clicicing on Employer fdeniification
Number (�II� under Stariing a Business. You oan get For�ns W-7
and SS-4 from t�te IRS by visiting www.irs.gov or by calling
'1-800-TAX-�'O�iM (1-8Q0-829-3676).
If you are asked to compiete Form W-9 but do not have a TIN,
write "Applied For" in the space for the T1iV, sign and cEafe the
iorm, and give it to the requester, For int�rest and dividend
payments, anci certair� payments made with respect to readily
fradable instruments, generaliy yau will have 60 days to get a
TIN and give it to fhe requester before you are suhject to backup
wiihholding on payrrtertfs. The 60-day rule does not apply fv
other iypes o( payments. You will be subject ta 6acEcup
wiihholding on all s€�ch payments untif you provide your T!N to
the requesier.
Note. Entering "Appiiad For" means that you have afready
applied for a i'[N or ihat you iniand to apply for one soon.
Caution: A disresarded domestrc enfiiy fhat has a foreign ovvner
rt�ust use ihe appropriafe F'orm W-8.
Part li. Ce�-tifica�ion
To establESh to the wiihholding agent that you are a U.S. person,
or resident a�ien, sign Fornz W-9. You may be requested fo sign
by fhe withhofding agent even ii iterr�s i, 4, and 5 below indieate
oshervrise.
For a joint account, only the person whose TiN is shown in
Part f shauld sign (when required]. Exernpt payees, see Exempt
Payee or� page 2.
5ignat�re requirements. Comp[ete ihe cert€fieation as indicatad
in i through 5 befow.
1. Interest, dividend, and barter exchange accounts
opened before 1984 and broker accounts considered acti�e
during 1983. You m€�st give your correcf TIN, but you do not
have ta sign ihe certificatian.
2. Interesi, di�idend, broker, and #�arter exchange
accounts opened after 1983 and braker accounts cansidered
inacti�e during 1983, Yau must sign ihe certification or backup
withhotding wlll apply. If you ar� subject ta backup withhofding
and you are merely provid9ng your correct T1N to the requester,
you must cross ouf ftem 2 In the certificaf#on �eiore signing ti�e
form.
Form W-3 (Rev. 10-20Q7) Page 4
3. Reai estate transaciions. You must sign the ce�tiiicatian.
You may cross out i#em 2 of fhe certitication.
4. Other payments. You must give your correct Tif�, but you
do not have io sign the cerEiiicafion unless you have been
notified fhaf you have previousfy given an incarrect TlN. "Other
payments" include payments made in the course of t�e
requesfer's 3rade or business for rents, rayafties, goods (ath�r
thar� 6ilfs for merchandise), medica[ and health care servicss
{�ncfuding pay�nents io corporations), �aymenfs ta a
nonemployee for services, payments to cerkain fishir�g boat crew
merrrbers and fisE�ermen, and gross proceeds paicf to atiorneys
(incl[�ding paymen#s io corporafions).
5, Mortgage interest paid by you, acquisit�on or
abandonment of secured property, cancellaiion of deht,
qualified tuition program paymenis (under sectian 529}, I�lA,
CovercEell ESA, Archer M5A or HSA contribut7ons ar
distributions, and pension distributions. You must gfve your
correot TEN, but you do not have to sign the certitication.
What �Vame and Number To Give the Requester
Far this type o( accaunt; � Give name and SSN of:
1. Individual
2. Two or more lnd'nriduals Qoint
accovntj .
3. Custodian acconnt of a minor
(lfnlform G'rft ta Minors Aet)
4. a. Tt�e usual revocab@e savings
trust (grantor is aiso trustee)
6. Sacailed trust account that is
' not a lega] or valid trust under
state law
5. Sofe proprieiorship or disregarded
entity otivned by an individva3
The individ€�a]
"Fhe acluaE owner of tha account or,
if combined iunds, Ehe firsf
Individual on the acao�nt'
The� mfnar'
The grantor-trusiee �
7he actual owner'
Tha owner'
Eor this iype of account: � Giva name and EIiV oL•
6. oisregarded entity not ovrned try an
individual
7. A val'�d frust, estate, or pension trust
S. Corporate ar LLC eleciing
corporate status on Form 8832
3. Assaciatior�, etub, reilglous,
cha:itable, edt�cational, or other
iax-exempt organizaiion
10. Par�aers�dp or mulii-mem6er LLC
i i. A hroker or :egistered nominee
i2. Account with tha []epartmeni of
Agricufture in ths name of a public
eniiiy (such as a state or lacal
government, schoof districi, or
psison) t3�at receives agrieuitural
p�'ograrr� paymenfs
The ownae
Legal entity `
Tha corporation
Tha organizaiion
The partnershig
!he broker nr nominee
i�iie public enti€y
'ilst first and circle the name of the gersort whpsa pumhei you fixnish. 1f oniy wte person
on a jotnt accounF has an SSN, thaf person`s number mus4 be fumished.
�CirGe the mino�s rname and furnlsh the m�nor's $SN.
3
You must show your �ndiv��dua€ name and you may aSSO enter your husiness or "�BA
name on tha second name line. You may use either yaw SStJ or E1M ("rf you have one},
but tha IRS encoureges yo� fo use your SSN.
4 L15t first arad circie lhe name of the frust, estate, or pens?on trust. (�o not hunish the FIN
of Ure persottial representative or fsustee un!ess the legal entity ftseli fs npt dgsfgnated in
the account tit)e.) P35p see Speclal ru7as for par[nerships on page 1.
Note. if no name is circled when more than one name is ]isied,
the n�rtiEaer will be eohsidered to be that o( the first na€ne I€sted.
Secure Yaur Tax Records from id�ntity Th�ft
ldentiiy iheit occurs when someor�e uses your personal
inforrnation sueh as your name, social securi#y number {S5N), or
other identifying iniormation, wi[hout your permission, fo coenmii
iraud or other crimes. An idenfiity thief may use your SSN to get
a job or rnay fi[e a tax return using your SSN ta receive a refund.
To reduce your risk:
e Protect your SSN,
e Ensure your employer is profacting yaur SSN, and
e Be carefu! when choosing a iax pr�parer,
Calf the !RS at 1-500-828-�E340 if you think your identity has
been used Inappropriately for tax purposes.
Victims of ldentify theft who are experiencing eeonomic harm
or a system problem, or are see€cir�g heip in resoEving tax
�roble�ns that have not been reso€ved thraugh normal channe#s,
cnay be eligible tar Taxpaysr Advocafe Service (iAS) assistanee.
You can reach l"AS by calling the 'CAS tofl-free case intake �ine
at 1-877-777-4778 or iiYlTDD i-800-829-4059.
Protect yourself from "suspicious emai[s or phishing
schemes. Phishing is the ereation and use of email and
websites designed to mimic legitimafe business emails and
websites. The most common act is sending an emaif to a �ser
talse[y cleiming fo be an es3abiished [egii3mate enterprise in an
aftempt to scarn the user into sur�endering pr9�ate information
fE�at wifl be used for identity theEt.
The 1RS do�s not initiate coniacfs wi#h iaxpayers via emails.
Also, the IRS does r�oi requesf persor�al detailed inforrnation
througi� email or ask taxpay�rs for the P1N numbers, passwords,
ar similar secret access informal3or€ for their eredit card, bank, or
other financia[ accounts.
]f you receive an unsoliciteri ernaiE claiming to be from fhe IRS,
forward ti�is rriessage to phlshing�lrs.gov. You may also repori
inisuse of the IRS name, logo, or other 1RS personal property to
the Treasury Inspecfor General for i�c Administratior� at
1-80Q-366-4�84. You can forward suspicious emails to the
Federai Trade Com�nission at: sparn�uce.gov or eontact thern at
wwrw�.consumer.govlidtheft or 1-877-IDTHEFT(438-4338).
Visit ihe IR5 website at wuvw.irs.gov to learn more about
identity theff and how fo red€�ce your risk.
PriUacy Act Notice
Section 6109 of ihe Iniemal Ravenue Cade requires you fo provide your correct TIN to persons wrt�o must fiEe information, raturns with the IFiS to report interest,
dividends, and ceriatn othar income paid to you, morlgage interest you paid, fhe acquisition or abandonment of secured properry, cance!)ation ot debf, or
contribuiions you made to an IRA, or Archer MSA or hiSA. Tha IRS uses the numbers for identlficatior, purposes and ko heip verify ihe aceuracy of your tax refum.
Tne IFiS may �Iso provide this information to ihe Departmenf o€ Just'sea for civil ar�d criminal fftigation, and to cities, states, the nistrict of Coturr}bia, and iJ.S.
possessions io earry out their tax lavrs. We may also disciose this Informatian to other cpuntries under a ia�t freaty, to federal and state ager�eies to enforce federaf
nontax criminaf faws, or io fec#eral lav� enforeerneni and fntetligence agencies to com6at terrorism.
Yau r�ust provide your Tl�f whether or not you are requirad tn file a tax reium. Payers must generally wichhold 28% of taxable inferest, dhridend, and cerfain other
payments to a payea who daes not gnre a TIN fo a paye:. Certain penaliies may alsa apply.
CONFLICT OF 1NTEREST QUESTIONNA�RE F4RM CXQ
For �endor or oiher erson doin busiuess witli local overnme�ital entit
This qiiestiot�naire reflects cha��ges �nade ta ihe la�v by H.B, 1491, 80tl� I.eg., Regi�lar Session. p���CE USE ONLY
This questionnaire is being filed in accordance with chapter 176 of tl�e Loc�l Gavermnent Code by a person DateRecoived
�vho has a business re3ationship as de%ed by 5ect�an i75.iiQ1(1-a) �vith a local governmental entity and the
pez�son meets requiremen�s uncier Section 176.QOb(a).
By laev this question��aire �n�ist be filed �vith the records adniinish•atar of the �ocal goveriunent entity not later
#han tl�e 7th business day after the date the person becornes a�va�•e of iaets t�iat require the statement to be filed.
See 5ection 176.006, I.ocai Government Code.
A person commits an offense if the person knotivingly violates Section 176.006, Local Governrnent Code. An
offense under this seetion is a Class C misdeineanor.
1 \ait3c of person `��fip has a Uusiness rclationsliip tivitlt local goti•e�•��niental entit�•. .
2
� Checic this bvx if 7°ou are #iiing an update to a previously �Ie�1 questionn�i��e.
(The law requires tl�at you CEe an updated compleleci c�ECestio�uiaire r�ritt� tEte appropriate filing antE�ority noY later lhan the 7`" bE�si�iess ciay after #he
date the originalEy fi[ed qnestionnaiee becomes incon�pEeie or inaccurafe.}
3 Name af locai govercvnent oif'icer waih whorrE filer has an e3nployazent or b�siness relacio�2sliip.
Name of 01�Eicer
This section, (iiem 3 inclttding subparts A, 6, C& C7}, musl be eamplefed for each o(ficer with wham the fifer has an.empfaymenf or other �usiness
reEatiansi�ip as defined by Section 176.004{9-a), Local Government Code. Atfach a�diiional pages fo this Form C�Q as necassary.
A. Is the [ocal goverr�menf otficer named in this seeiion receiving or IikeEy fo receive taxahfe incorr�e, other fF�an in�esirrienf income, from fhe
filer o# the quesiionnaire?
0 Yes 0 Na
B. ls the fler oE ihe �uesfionnai€e receiving or tikely to receive iaxable income, other ihan investment income, #rom or at the direction of the
focal government officer named in fhis seciion AiVD the taxable income is not recetved Erom tf�e [ocal governmenta[ er�iiiy?
� Yes 0 Na
G. Is the filer of ihis questionroaire employed by a corporalion or other business entity with respect to whieh fhe ]ocal gavernmenE a#fieer
serves as an oificer or director, or holds an aw�ership of i 0 percent or more?
0 Yes 0 No
D. L7escribe each affiliaiion or business relatianship.
4
Signaiure of person doing business rmith the governmental entity [7ate
AGENDA INFORMATION SHEET
AGENDA DATE: August 28, 2012
DEPARTMENT: Finance
ACM: Jon Fortune �
SUBJECT
Hold a second public hearing on a proposal to adopt a tax rate of $0.68975 per $100 valuation,
which will exceed the lower of the rollbacic rate or the effective rate.
BACKGROUND
The Texas Constitution and Texas Property Tax Code require taxing units to comply with
specific guidelines in adopting tax rates. The guidelines are related to a concept lcnown as tnith-
in-taxation. This concept is a way to malce taxpayers aware of tax rate proposals and allow tax
payers in certain circumstances, to roll bacic or limit a tax increase.
The tnith-in-taxation guidelines require taxing entities to calculate and publish their effective and
rollbacic tax rates. The effective rate is the calculated rate that would provide the taxing unit
approximately the same amount of revenue it received in the previous year on properties taxed in
both years. This rate excludes taxes on properties no longer in the taxing unit and also excludes
any growth due to new property values. The City of Denton's 2012 effective rate is
$0.68046/$100 valuation.
The rollbacic rate divides the total property tax revenue into support for maintenance and
operations (M&O) taxes and debt service taxes. It provides approximately the same amount of
revenue as in the previous year for maintenance and operations expenses, plus an extra eight
percent. If a taxing unit adopts a tax rate higher than the rollback rate, the voters have the option
to petition for an election to limit the size of the tax increase. The City of Denton's 2012 rollback
rate is $0.73218/$100 valuation.
In compliance with state law, staff published the effective and rollbacic rate calculation in the
Sunday, August 5, 2012, issue of the Denton Reco�d Ch�onicle.
The City Manager's FY 2012-13 Proposed Budget recommends a tax rate of $0.68975 per $100
of valuation, and this rate is $0.00929 above the effective rate. It is important to note that the
City of Denton's proposed tax rate is recommended to remain unchanged. No tax rate increase is
recommended for FY 2012-13. However, because the City of Denton's proposed tax rate
exceeds the effective tax rate, two public hearings are required to talce place prior to the budget
adoption and a"Notice of Tax Revenue Increase" is required to be published.
Agenda Information Sheet
ALIgLISt ZH, ZOIZ
Page 2
For the two public hearings that are required, staff published a quarter-page notice in the Sunday,
August 12 and Augtist 19 editions of Denton Reco�d Ch�onicle (Exhibit 1). The attached "Notice
of Tax Revenue Increase" will be published in the Sunday, September 2 Denton Reco�d
Ch�onicle (Exhibit 2). In addition to the media publications, all notices will be posted on the
City's Web site, http://www.citvofdenton.com and the public access channel.
ESTIMATED SCHEDULE
September 11, 2012 Adopt Tax Rate and Approve FY 2012-13 Budget.
PRIOR ACTION/REVIEW
On July 27, 2012, the City Manager's FY 2012-13 Proposed Budget was provided to the City
Council.
On August 2, 2012, the City Council was provided with detailed information regarding the
proposed FY 2012-13 Proposed Budget, including the proposed tax rate.
On August 7, 2012, the City Council discussed the proposed budget and voted to place a
proposal on the September 11, 2012, City Council agenda to approve a tax rate above the
effective rate.
On August 14, 2012, the City Council discussed the proposed budget.
On Augtist 21, 2012, the City Council held a public hearing on the proposed budget and tax rate.
FISCAL INFORMATION
In the FY 2012-13 Proposed Budget, a tax rate of $0.68975 per $100 valuation is recommended.
EXHIBITS
Notice of Public Hearing on Tax Increase
Notice of Tax Revenue Increase
Respectfully submitted:
�,�� ,. ._;��
r� �� ����
Bryan Langley
CFO and Director of Strategic Services
Notice of Public Hearing on Tax Increase
The City of Denton, Texas, will hold two public hearings on a proposal to increase total tax revenues from
properties on the tax roll in the preceding tax year by 1.4 percent (percentage by which proposed tax rate exceeds
lower of rollbacl< rate or effective tax rate calculated under Chapter 26, Tax Code). Your individual taxes may
increase at a greater or lesser rate, or even decrease, depending on the change in the taxable value of your
property in relation to the change in taxable value of all other property and the tax rate that is adopted.
The first public hearing will be held on August 21, 2012 at 6:30 p.m. in the City Council Chambers at City Hall, 215
E. Mcl<inney Street, Denton, Texas 76201.
The second public hearing will be on August 28, 2012 at 6:30 p.m. in the City Council Chambers at City Hall, 215 E.
Mcl<inney Street, Denton, Texas 76201.
The members of the governing body voted on the proposal to consider the tax increase as follows:
FOR: Marl<A. Burroughs, Mayor, Pete I<amp, Mayor Pro Tem and Counci) Member at Large Place 5, I<evin Roden,
Council Member District 1, Dalton Gregory, Council Member District 2, Jim Engelbrecht, Council Member District 3.
AGAINST: None.
PRESENT and not voting: None.
ABSENT: Chris Watts, Council Member District 4 and James I<ing, Council Member at Large Place 6.
The average taxable value of a residence homestead in Denton, Texas last year was $154,378 (average taxable
value of a residence homestead in the taxing unit for the preceding tax year, disregarding residence homestead
exemptions available only to disabled persons or persons 65 years of age or older). Based on last year's tax rate of
$0.68975 (preceding year's adopted tax rate) per $100 of taxable value, the amount of taxes imposed last year on
the average home was $1,064.82 (tax on average taxable value of a residence homestead in the taxing unit for the
preceding tax year, disregarding residence homestead exemptions available only to disabled persons or persons 65
years of age or older).
The average taxable value of a residence homestead in Denton, Texas this year is $154,354 (average taxable value
of a residence homestead in the taxing unit for the current tax year, disregarding residence homestead exemptions
available only to disabled persons or persons 65 years of age or older). If the governing body adopts the effective
tax rate this year of $0.68046 per $100 of taxable value, the amount of taxes imposed this year on the average
home would be $1,050.32 (tax on average taxable value of a residence homestead in the taxing unit for the current
tax year, disregarding residence homestead exemptions available only to disabled persons or persons 65 years of
age or older).
If the governing body adopts the proposed tax rate of $0.68975 per $100 of taxable value, the amount of taxes
imposed this year on the average home would be $1,064.65 (tax on average taxable value of a residence
homestead in the taxing unit for the current tax year, disregarding residence homestead exemptions available only
to disabled persons or persons 65 years of age or older).
Members of the public are encouraged to attend the hearings and express their views.
Publish in September 2, 2012 Denton Record Chronicle
Notice of Tax Revenue Increase
The City of Denton, Texas, conducted public hearings on
August 21, 2012 and August 28, 2012 on a proposal to increase
the total tax revenues of the City of Denton, Texas from
properties on the tax roll in the preceding year by 1.4 percent.
The total tax revenue raised last year at last year's tax rate
of $0.68975 for each $100 of taxable value was $44,707,202.
The total tax revenue proposed to be raised this year at
the proposed tax rate of $0.68975 for each $100 of taxable
value, excluding tax revenue to be raised from new property
added to the tax roll this year, is $45,410,077.
The total tax revenue proposed to be raised this year at
the proposed tax rate of $0.68975 for each $100 of taxable
value, including tax revenue to be raised from new property
added to the tax roll this year, is $46,328,517.
The City Council of the City of Denton, Texas, is scheduled
to vote on the tax rate that will result in that tax increase at a
public meeting to be held on September 11, 2012 at the City
Council Chambers in City Hall, 215 E. McKinney Street, Denton,
Texas, 76201 at 6:30 p.m.