HomeMy WebLinkAboutJanuary 14, 2014 AgendaAGENDA
CITY OF DENTON CITY COUNCIL
January 14, 2014
After determining that a quorum is present, the City Council of the City of Denton, Texas will
convene in a Special Called Session on Tuesday, January 14, 2014 at 4:00 p.m. in the Council
Work Session Room at City Hall, 215 E. McKinney Street, Denton, Texas at which the
following items will be considered:
1. Consider adoption of an ordinance rejecting any and all competitive bids for a public
works contract for the constriction of Wastewater Collection System Improvements
around Eagle Drive and Congress Street project for the City of Denton (Bid Number
5379); and providing an effective date.
Following the completion of the Special Called Session, the City Council will convene in a
Closed Meeting to consider specific items when these items are listed below under the Closed
Meeting section of this agenda. The City Council reserves the right to adjourn into a Closed
Meeting on any item on its Open Meeting agenda consistent with Chapter 551 of the Texas
Government Code, as amended, or as otherwise allowed by law.
1. Closed Meeting
A. Certain Public Power Utilities: Competitive Matters — Under Texas Government
Code Section 551.086.
I. Receive a presentation from Denton Municipal Electric ( "DME ") staff
regarding public power utility competitive, financial and commercial
information pertaining to energy risk - management strategies, risk
management procedures, alternatives, and contracts that concern DME's
acquiring power in the marketplace in order to optimize DME's energy
portfolio. Discuss, deliberate and provide staff with direction.
B. Deliberation regarding Personnel Matters — Under Texas Government Code
Section 551.074.
I. Deliberate and discuss the evaluation, duties, discipline, procedures, and
contracts of the Municipal Court Judge, City Attorney, and City Manager.
CERTIFICATE
I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the
City of Denton, Texas, on the day of 2014 at o'clock
(a.m.) (p.m.)
CITY SECRETARY
NOTE: THE CITY OF DENTON CITY COUNCIL WORK SESSION ROOM IS ACCESSIBLE IN
ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SIGN
LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN
ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 349-
8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1- 800 - RELAY -TX
SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY
SECRETARY'S OFFICE.
AGENDA INFORMATION SHEET
AGENDA DATE: January 14, 2014 Questions concerning this
acquisition may be directed
DEPARTMENT: Materials Management to Frank Payne at 349 -8946
ACM: Bryan Langley � -A
SUBJECT
Consider adoption of an ordinance rejecting any and all competitive bids for a public works
contract for the constriction of Wastewater Collection System Improvements around Eagle
Drive and Congress Street project for the City of Denton (Bid Number 5379); and providing an
effective date.
BACKGROUND
The Wastewater Collection System Improvements around Eagle Drive and Congress Street project
consists primarily of the replacement of approximately 11,000 feet of existing 6 through 10 inch clay
gravity sanitary sewer with new 8 to 12 inch PVC sanitary sewer (refer to Exhibit 1). The project is
required due to the poor structural condition of the existing clay lines which need to be replaced.
Bids for the construction phase of this project were received on December 12, 2013. There was only one
bid received for the project at a price of $2,477,176.00. The engineer's opinion of probable construction
cost for the work was $2,200,000.00. The bid summarN- is enclosed as Exhibit 2. The low bidder for this
project, Housely Communications, Inc. appears to meet all of the necessary requirements for qualification
on this project.
The Purchasing Department indicates that this bid was sent to approximately 370 potential vendors on
both the State and local vendor lists as well as being advertised in the local paper. However, inquiries
made after the bid opening revealed that many of the utility contractors that typically submit bids on City
of Denton utility work were not aware of the project, which is a possible explanation as to whN- only one
bid was received. Engineering staff has provided the Purchasing Department additional information to
ensure that future vendor list includes the names of vendors that typically submit bids on City projects.
Staff believes that a more competitive bid will be received if the project is rebid with more extensive
contractor notification; therefore staff's recommendation is that all bids should be rejected.
OPTIONS
1. Reject all bids and rebid the project.
2. Award the contract to the qualified low bidder, Housely Communications, Inc.
RECOMMENDATION
Staff recommends rejection of all bids and rebid of the project.
ESTIMATED SCHEDULE OF PROJECT
April 2014 through Februan- 2015
Agenda Information Sheet
January 14, 2014
Page 2
PRIOR ACTION/REVIEW (Council, Boards, Commissions)
Public Utilities Board - January 13, 2014
FISCAL INFORMATION
Funding for this project Nvill come from existing revenue funds through WasteNvater Utilities. The project
number for this project is 640234542.
BID INFORMATION
See Exhibit 2.
EXHIBITS
1. Project Location Map
2. Bid Tabulation Summary
Respectfully submitted:
C.h"k � (3 ,
Chuck Springer, 349 -8260
Director of Finance
1 AIS -File 5379
Exhibit 2
Contractor Bid Summary
Bid # 5379
Wastewater Collection System Improvements Eagle Drive and Congress Street
Contractor
Bid Total
Housely Communications $2,477,176.00
ORDINANCE NO.
AN ORDINANCE REJECTING ANY AND ALL COMPETITIVE BIDS FOR A PUBLIC
WORKS CONTRACT FOR THE CONSTRUCTION OF WASTEWATER COLLECTION
SYSTEM IMPROVEMENTS AROUND EAGLE DRIVE AND CONGRESS STREET
PROJECT FOR THE CITY OF DENTON (BID NUMBER 5379); AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City has solicited, received and tabulated competitive bids for the
constriction of public works or improvements (the constriction of a Wastewater Collection
System Improvements around Eagle Drive and Congress Street —Bid Number 5379) in
accordance with the procedures of State laws and City ordinances; and
WHEREAS, the City Council has determined that it is in the best interest of the City that
the herein described bids should be rejected; NOW THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The following competitive bids for the constriction of public works or
improvements, as described in the "Bid Invitations ", "Bid Proposals" or plans and specifications
on file in the Office of the City's Purchasing Agent filed according to the bid number assigned
herein (for the constriction of a Wastewater Collection System Improvements around Eagle
Drive and Congress Street Bid Number 5379) are hereby rejected:
BID
NUMBER MBER CONTRACTOR AMOUNT
5379 Housely Communications, Inc. $2,477,176
SECTION 2. The City Manager is hereby authorized to execute all necessary documents
for the rejection of said bids.
SECTION 3. The City Council of the City of Denton, Texas hereby expressly delegates
the authority to take any actions that may be required or permitted to be performed by the City of
Denton under Bid 5379 to the City Manager of the City of Denton, Texas, or his designee.
SECTION 4. This ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this the day of , 2014.
MARK A. BURROUGHS, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
IC
APPROVED AS TO LEGAL FORM:
ANITA BURGESS, CITY ATTORNEY
IC
4-(-)RD-Bid 5379