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Home My WebLink AboutJanuary 29, 2014 AgendaANNUAL PLANNING SESSION AGENDA CITY OF DENTON CITY COUNCIL January 29 & 30, 2014 Lantana Resort, 2200 FM 1192, Pilot Point, Texas 76258 Annual Planning Session of the City of Denton City Council on Wednesday, January 29, 2014 from 1:30 p.m. to 9:00 p.m. and Thursday, January 30, 2014, from 8:00 a.m. to 3:00 p.m. at the Lantana Resort, 2200 FM 1192, Pilot Point, Texas 76258, at which the following will be considered: ITEMS FOR DISCUSSION: I. Receive a report, hold a discussion, and give staff direction concerning the status of development process improvements and the comprehensive plan update. 2. Receive a report, hold a discussion, and give staff direction concerning the City of Denton strategic plan. 3. Discuss and give direction concerning the long, mid, and short term accomplishments, goals, objectives, plans, vision, mission, values, and strategic plan of the City of Denton as it relates to city services and infrastructure, streets, parks, finances, budget, planning, zoning and development, environmental issues, technology, public utilities, taxes, engineering, economic development, codes enforcement, transportation, purchasing, management, intergovernmental relations, boards, commissions and committees, meetings, and, without limitation, any and all operations of the City of Denton city government. 4. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the City Council or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of community interest regarding which no action will be taken, to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; or an announcement involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. CERTIFICATE I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas on the day of 2014, at o'clock. (a.m.)(p.m.) City Secretary NOTE: THE LANTANA RESORT IS ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 349 -8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1- 800 - RELAY -TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY'S OFFICE. AGENDA INFORMATION SHEET AGENDA DATE: January 29, 2014 DEPARTMENT: Planning and Development ACM: John Cabrales, Jr. SUBJECT — Denton Plan Update Receive a report, hold a discussion, and give staff direction concerning the status of development process improvements and the comprehensive plan update. BACKGROUND The Denton Plan Update is currently at the end of Phase 3 of a five -phase process. Refer to Exhibit 1 for a list of key process points. The last key process point in Phase 3 is the drafting of the Preferred Growth Concept. Before the consultant team and staff could start to draft the Preferred Growth Concept, several major events had to occur and several items needed to be prepared. Between November 2012 and April 2013, staff hosted multiple events for Community Form 1. From the input and feedback of Community Form 1, a Community Vision Statement was drafted, which was followed by the development of a Growth Trend Scenario and three Alternative Growth Scenarios. After the draft Community Vision Statement and the Scenarios were developed and vetted through the Citizens Advisory Committee (CAC) and the Technical Advisory Committee JAC), staff prepared for Community Form 2. At Community Form 2, the community reviewed the draft Community Vision Statement, the Growth Scenarios, and other important information in an open house format and then provided input and feedback through a questionnaire and participating in several voting exercises. The input and feedback from Community Form 1, the draft Community Vision Statement, development of the Scenarios, and the results of Community Form 2 all contributed to the next step of the process, the drafting of the Preferred Growth Concept. Following the draft Preferred Growth Concept, staff began the process to update the Future Land Use Plan and prepared an outline and design layout of Denton Plan 2030 (Plan). Before staff can move further with the Future Land Use Plan, the outline, and design layout of the Plan, staff requests direction and acceptance from City Council on the draft Community Vision Statement and Preferred Growth Concept. These two items are required milestones in the Denton Plan Update process and the City Council's input on these two items is important. This will be the second time that the City Council received the draft Community Vision Statement. On October 11, 2013, staff prepared an Informal Staff Report providing Council with an update of the Denton Plan Update process which included the draft Community Vision Statement. Agenda Information Sheet January 29, 2014 Page 2 DLVCU,VM0N Community Vision Statement The Community Vision Statement is an expression of the community's collective values and aspirations and a description of what the community wants to become in the future. It answers the question "where do we want to be in 20307 Ultimately, it is the destination and roadmap for the Plan. The input and feedback received from the community in Community Form 1 was the primary source of input used to draft the Community Vision Statement. The principal activity at Community Form 1 was to engage small groups of citizens to express their opinions about Denton in the present and the future through four specific topics: • Strengths: What present characteristics of Denton do we value? What are the qualities that we should retain as the community continues to grow and change? • Weaknesses: What present conditions of our community do we characterize as problems or shortcomings requiring resolution? What deficiencies should we address and change? • Threats /Challenges: What conditions or trends do we see as potentially threatening to our community that we should prepare for or prevent? • Opportunities: What could we do now that will make our community even better in the future? At Community Form 1, participants were divided into small groups with facilitators, and the groups spent 15 to 20 minutes expressing ideas within their groups on each of the four topics and listed their responses on flip charts. Then, they were asked to group similar ideas together and to vote individually for their most important ideas, essentially the group's "top three" ideas for each topic. The number of votes for each idea was recorded on the flip charts. The hundreds of ideas expressed at Community Form 1 were very diverse, but the ideas that tended to receive the largest number of "top three" votes revealed broad consensus on key issues, aspirations, and concerns. Taking the ideas provided by the community, the consultant team updated Denton's Community Vision Statement. Refer to Exhibit 2 for the Draft Community Vision Statement. Growth Trend Scenario The Growth Trend Scenario illustrates the 15- to 20 -year development pattern that is likely to occur in Denton based on projected population, recent trends, and existing conditions and regulations. In simple terms, it represents how we are likely to grow if no changes are made and current trends continue or "business as usual." After completing projected growth calculations and a Susceptibility to Change analysis, the consultant team drafted a Growth Trend Scenario. Through development capacity studies, projected growth was placed throughout the City by residential and non - residential development types and density. The projected growth was placed in undeveloped areas, where it would be allowed by the City's current zoning, and where the Agenda Information Sheet January 29, 2014 Page 3 level of susceptibility to change was highest. Refer to Exhibit 3 for more information and an illustration of the Growth Trend Scenario. Alternative Growth Scenarios Alternative Growth Scenarios are potential alternatives to the Growth Trend Scenario. Using input from Community Form 1, the consultant team and staff developed conceptual approaches to land use and urban development that represent other ways Denton could grow if Denton chooses to make certain key policy decisions now. Based on input and feedback from the community, CAC, Denton Plan Ambassadors (DPA), and TAC and a review of proposed developments, infrastructure improvements, and development potential of key areas within the City, three Alternative Growth Scenarios were developed (Centers, Corridors, and Compact). Similar to the Growth Trend Scenario, in the creation of the Alternative Growth Scenarios, development capacity studies were conducted in order to ensure that the projected amount of development could be accommodated under each scenario in the locations shown. The Alternative Growth Scenarios are illustrated in a format that creates a clear, conceptual picture of where growth could be concentrated in the future. The Alternative Growth Scenarios are intended to illustrate three discernible options that can direct future urban form and future investment. The location of growth is generalized in a graphic format to show relative size and proportion of development. Refer to Exhibits 4, 5, and 6 for more information and the three Alternative Growth Scenarios. The Growth Trend Scenario and the Alternative Growth Scenarios were presented to and voted on by the community at Community Form 2. Community Form 2 Community Forum 2 (CF2) occurred in four separate events held in October and November 2013. The events were held at various dates and locations in order to encourage the greatest amount of input and attendance. CF2 gave the community an opportunity to review and then vote on their preferred form of growth for the future of Denton and the priorities and character that they felt were important for growth. Each of the events was presented in a similar format in order to solicit input that can be compared equally. Community participants visited each of five stations presenting important information, dedicated to an important decision. The following is a brief description of the five stations: Station 1: Welcome - At this station the community was provided an overview of the Community Form 2 open house, Community Form 1, and a summary of the Draft Community Vision Statement. Community participants were given their own copy of the complete draft Community Vision Statement for review. The top five strengths, opportunities, weaknesses, and challenges from Community Form 1 were listed at the station to provide context. Agenda Information Sheet January 29, 2014 Page 4 Station 2: Understanding Scenarios - This station gave an introduction to the Growth Trend Scenario (i.e. "business as usual ") and the Alternative Growth Scenarios with illustrations of different densities and descriptions of development types. This information was intended to provide a frame of reference to evaluate the next stations. Station 3: Understanding the Fiscal Picture - This station illustrated the financial stricture of the City of Denton and several aspects of the City's budget. Data regarding the City's financials was used to calculate the fiscal impact findings (i.e. cost to the City) for each Growth Scenario. Station 4: Comparing Alternative Scenarios - At this station the community was provided the opportunity for community participants to vote on their preferred growth pattern for Denton. The Growth Trend Scenario and three Alternative Growth Scenarios were presented with explanatory text and a table of indicators. Refer to Exhibit 3 through 6. Indicators included initial findings on environmental and fiscal impact that helped inform participants' decisions in voting for their Preferred Scenario. The station concluded with a summary table of findings and an evaluation of each against the Community Vision Statement. Community participants were asked to vote for their first and second choice Growth Scenario for their future Denton. Station 5: Community Character Considerations - This station explored four Community Character Considerations, which are elements impacting the urban environment that go beyond density and land use and may be implemented in any Growth Scenario. The four Considerations were developed from community desires described in the Community Vision Statement. Community participants were asked to vote for their first and second choice Community Character Consideration for their future Denton. The results from the community input and feedback received at Community Forum 2 are presented below: Growth Scenarios Upon reviewing and evaluating the four Growth Scenarios based on the information presented in Station 4, as well as the information from Stations 2 and 3, community participants were asked to vote on their preferred growth pattern for the future of Denton. The Compact Scenario received the highest number of votes at 33 percent (one third of all votes). As a result, this Scenario provides a strong basis for the development of the Preferred Growth Concept. Adjustments were made to this base to incorporate elements of the Centers and Corridors Growth Scenarios which received 29% and 26% of votes, respectively. The voting for the Centers and Corridors revealed that the community is interested in seeing development clustered around distinct locations, such as Corridors and Centers. Agenda Information Sheet January 29, 2014 Page 5 Development Priorities To gain a better understanding of why someone voted for a particular Scenario, participants were also asked to vote for their top three development priorities. Community participants were asked the question: What are your overall priorities for future development in Denton? • More Mixed Use • Jobs Close to Home and Accessible by Walking and Transit • Reduced Greenfield Development • Improved Transit Access and Service Throughout the City • Less Waste and Water Use • Increased Walkability and Trails Throughout the City • Lower Infrastructure and Service Costs Based on the total number of votes, the top three priorities were: 1) Increased Walkability and Trails Throughout the City (22 %); 2) Jobs Close to Home and Accessible by Walking and Transit (18 %); and 3) More Mixed Use (17 %). Community Character Considerations Community Character Considerations are items that can be implemented in any Growth Scenario that reflect important issues specific to Denton. Similar to the Growth Scenarios, community participants were asked to vote for their first and second choices for those items that were "Very Important' (First Choice) to include within the Preferred Concept and those that were also "Important' (Second Choice). • Green Infrastructure • Multi -Modal • Placemaking & Urban Vitality • Conservation Placemaking & Urban Vitality received the highest number of votes by a large margin (38 %). Tied for second and third most important Community Character Considerations were Green Infrastructure and Multi -Modal Access (22 %). Although Conservation received the fewest number of votes, it received the highest number of second choice votes, demonstrating that it was still an important item for the community. The results of the Development Priorities and the Community Character Considerations were used to refine the Preferred Growth Concept. The Preferred Growth Concept is further refined by the results of the Fiscal Impact Analysis conducted for each of the four Growth Scenarios. Agenda Information Sheet January 29, 2014 Page 6 Fiscal Impact Analysis TischlerBise, through coordination with the consultant team and staff, prepared a Fiscal Impact Analysis for each of the four Growth Scenarios. Key City staff members were interviewed by TischlerBise to put together a current "snapshot' of City facilities, operations, and expectations. The Growth Scenarios evaluated in this analysis are represented by numerical projections of housing units, population, nonresidential building area, and jobs added during a 17 -year projection period represented by years 2013 through 2030. An analysis of each Growth Scenario seeks to answer the question: What would be the operating and capital costs to the City of Denton should development of the City occur as prescribed by a specific Scenario? The analysis examines the operating and capital costs to the City associated with the provision of public services and facilities to serve new residential and nonresidential development. It includes all direct costs to the General Fund, General Debt Service Fund, Recreation Fund, and Street Improvements Fund associated with a defined growth pattern. The analysis shows direct costs from new development only and does not include costs generated from existing development. The analysis determines the operating and capital costs necessary to provide service and facilities to new development at current levels of service provided to existing development. The capital costs projected in this analysis reflect the true costs to serve new growth, regardless of whether the resources are available to cover the costs. Below is a summary of assumptions and conclusions derived from the analysis: • Because each Scenario assumes the same population growth, nonresidential square footage, and similar numbers of new housing units and jobs over the 17 -year projection period, the annual necessary operating and capital expenditures are similar across Scenarios in terms of the time of major investments. • As development densities increase from the Growth Trend and Centers Scenarios to the Corridors and Compact Scenarios, cost savings are seen due to the ability to utilize existing capacity of capital facilities to serve new growth and by reductions in demand indicators (ex., vehicle trip ends) for certain expenditures. • Each Scenario triggers the need for an additional 271,000 square feet of municipal space, which includes five new fire stations, two libraries, two recreation facilities, and 100,000 square feet of general government space. Corresponding operating costs would be triggered when the model triggers each facility (facilities would not be constricted all at once). • Road capacity projects represent the largest cumulative capital expense category per Scenario, but savings are achieved as development densities increase in the Corridors and Compact scenarios. Agenda Information Sheet January 29, 2014 Page 7 • The results identify cost savings of increasing development densities. With the exception of the Recreation Fund, because it is driven by population growth for which the assumption of new people is the same across Scenarios, cumulative operating and capital expenditures decrease as development density increases in the Corridors and Compact Scenarios. The ability to utilize excess capacity in existing capital facilities before building or acquire new infrastructure results in significant capital savings. • The mix of nonresidential development by type is similar across Scenarios; therefore, the cost implications are driven mostly by location of development. As development shifts to the core Fiscal Analysis Zones and land use intensity increases operating and capital costs decrease. • The residential development mix across Scenarios demonstrates similar effects on the cost of development. As the residential mix shifts from single family detached in the Growth Trend Scenario to more attached single family units and multifamily units in the Centers and Corridors Scenarios to the inclusion of high density multifamily units in the Compact Scenario, the location and intensity of development positively affect the cost results. • The operating and capital cost implications of development in the City of Denton will vary depending on the type of development, location within the City, and the intensity of land use, with the most potential cost savings occurring as development densities increase in the City's core. Preferred Growth Concept The Preferred Growth Concept is a conceptual vision for the form, character, and general location of development in the City that reflects the input and expressed preferences of the community. The input received at Community Form 2 was insightful for informing the future development pattern of the City of Denton over the next 15 to 20 years. Community participants were strongly in support of a Compact Growth pattern for the City and for the clustering of development around key areas (i.e. Centers or Corridors). The general location of new development and areas for intensification will be the basis for the update of the Future Land Use Plan that will be included in the Denton Plan Update. Refer to Exhibit 7 for the Draft Preferred Growth Concept. A Compact Growth pattern was further supported by the prioritization of mixed -use development, linking the community through walkable pedestrian networks, the potential for jobs located closer to home, reducing commuting times, and creating balanced, mixed -use neighborhoods. Finally, the community confirmed that maintaining and increasing "Placemaking and Urban Vitality" is an essential attribute of their future Denton. This reinforces the need for maintaining a strong Downtown core and sense of place in existing character areas of Denton, Agenda Information Sheet January 29, 2014 Page 8 allowing new development to be complementary to those areas, as well as providing areas of new development that can be centers of community in the future. The desire for a Compact Growth pattern was further reinforced by the community's voting for multi -modal transportation options, which are more easily accommodated through compact development, as well as protecting environmental resources through the inclusion of green infrastructure elements and conservation areas. These elements will be included through policy in the Denton Plan Update, as they affect much more than just new growth. The Preferred Growth Concept involves both the various aspects of the Scenarios and Community Character Considerations that received the highest number of votes from community participants and development capacity studies demonstrating the distribution of land uses (density and intensity). Development capacity studies were conducted to assure that the projected development and the locations shown were feasible for development. Factors evaluated in these studies included: • Existing land use • Context evaluation using aerial maps • Existing zoning • Approved Master Planned Communities (MPC's) and Planned Developments (PD's) • Environmentally Sensitive Areas (ESA's) • Vacant or underutilized areas • Areas adjacent to I -35 that could be affected by its widening • Areas adjacent to corridors currently being upgraded (ex. Mayhill Road) • Areas of gas well proliferation • Areas otherwise likely to redevelop • Areas in the vicinity of identified place - making and urban vitality centers Growth was placed based on underlying land use and zoning, surrounding context, and avoiding environmentally sensitive areas. Growth was placed first in vacant or undeveloped areas, and then was placed in areas that could potentially redevelop. The amount of projected land use that is needed to match population growth is represented in the draft Preferred Growth Concept - both residential and non - residential land uses. Through the placement of land uses, the draft Preferred Growth Concept encourages a shift towards more mixed -use development, bringing together compatible residential, commercial, office, institutional, or other uses within a walkable scale. Finally, results from Fiscal Impact Analysis helped to refine the Preferred Growth Concept. After receiving direction from City Council on the draft Community Vision Statement and the draft Preferred Growth Concept, the consultant team and staff will begin work on the following: Agenda Information Sheet January 29, 2014 Page 9 • Drafting the Future Land Use Plan - Utilizing the input and feedback from the community, the Community Vision Statement, and the Preferred Growth Concept, the consultant team and staff will begin drafting a Future Land Use Plan update. Preliminary work has already begun, reviewing existing Future Land Use designations. It is the goal of the consultant team and staff to improve the understanding and further implementation of the Plan by updating the list of Future Land Use designations to reflect existing conditions and expressed community preferences. It is proposed that many of the designations will remain as is, while some will be renamed or replaced. Refer to Exhibit 8 for a list of Future Land Use designations that are being considered. • Phase 4 — Comprehensive Plan Development. Phase 4 is drafting the comprehensive plan document. This includes identification of integrated strategies, plus an implementation plan that prioritizes short, medium, and long -term actions. • Community Form 3 - This is the third and final community meeting series. At Community Form 3, staff will seek input and feedback on the draft Denton Plan 2030 from the community. DEVELOPMENT PROCESS' IMPROVEMENTS In addition to the comprehensive plan update, staff is also working with a consultant, Clarion and Associates, in their review of the development review process and Denton Development Code updates. Currently, the consultant is finalizing their recommended amendments to aid in the development of infill properties and redevelopment of underutilized properties. Clarion will also coordinate with WRT on the various growth scenarios to ensure that any proposed Denton Development Code (DDC) amendments facilitate the desired growth scenario and do not serve as an obstacle for development. Once the recommended amendments are received, staff will present those recommendations to the Citizens Advisory Committee for the Comprehensive Plan update and the development community. This will be followed by a presentation to the Planning and Zoning Commission then to City Council for feedback. In their initial Assessment Report (Exhibit 9) of the DDC, Clarion made it clear that, "the development process is not particularly onerous or complex; however, due to the current organization and layout of the code and associated regulations it is difficult for staff to administer and for the applicant to predict an outcome of success." Clarion also noted that the development process is very similar to the development processes they've seen across the country. In preparing their assessment of the DDC, Clarion identified three central themes: 1. Create a More User - Friendly Code 2. Streamline the Development Review Procedures 3. Establish Tailored Standards for Infill and Redevelopment Projects Agenda Information Sheet January 29, 2014 Page 10 These themes were distilled from numerous interviews with City staff and the development community and their review of DDC regulations and other planning documents. It is the recommendation of Clarion that implementation of the proposed recommendations will yield the desired outcome when presented comprehensively to all stakeholders. Create a More User - Friendly Code Clarion heard from interviewees that the DDC is not intuitive, it does not follow a logical sequence that directs applicants from section to section to find the information necessary to determine permitted land uses, development standards (i.e., parking, architectural features, and landscaping) necessary to meet the requirements for approval, and the process that is administered for approval. Clarion provides the following example: 1. The applicant determines which land uses are permitted on the property intended for development. (Subchapter 5 — Zoning Districts and Limitations.) 2. Depending on the proposed land use, the applicant must determine which process is required for approval. (Subchapter 3 — Procedures, Subchapter 4 — Boards, Commissions and Committees, Site Design Criteria Manual, and associated flowcharts available online on the City's website.) 3. The applicant makes an official application to the City based on regulations found within the DDC (Subchapter 5 — Zoning Districts and Limitations, Subchapter 12 — General Regulations, Subchapter 13 — Site Design Standards, and other applicable subchapters; Application Criteria Manuals; and Planning and Development Checklists). 4. Once granted the necessary entitlements from the approval body, the applicant is able to apply for a building permit for the project. It is the recommendation of Clarion to reorganize the code by combining all the administrative provisions in one clearly labeled administration chapter. Similarly, the new code organization should group all the various use- related provisions into one chapter, versus the current approach that spreads out standards for uses (like group homes and manufactured homes) in multiple locations. Clarion also cites the need to include more illustrations, summary tables, and graphics to convey information concisely and reduce lengthy repetitive text. The DDC currently uses tables in various chapters throughout, but the use of more illustrations and graphics would improve the user understanding of the DDC. Illustrations and graphics more clearly articulate how dimensional standards are measured and design standards applied. Additional recommendations are cited in the Assessment Report that will be presented during the meeting. Agenda Information Sheet January 29, 2014 Page 11 Streamline the Development Review Procedures A common response heard during stakeholder interviews was the DDC lacks the clarity needed to avoid interpretation and negotiation. This creates inequity in the application of code provisions between applicants and adds unnecessary delays in the processing of development applications. Clarion asserts that, "An ideal development review process is one that is predictable and provides clear expectations to the applicant which the staff can administer consistently with clear direction, and where approvals of development applications result in the desired built environment consistent with the community's long -range planning policies. In our experience, most developers prefer to build in communities where the development review process is predictable and consistent, even if the process takes time. The development process should be viewed as a partnership between the City and its residents and business community." In this context, the City gets the desire development and the applicant gets the desire return on their investment. As well, a benefit of streamlining the development process is the added economic development opportunities that arise. In the competition for retailers, industries, and major employers, municipalities offer tax incentives and rebates to entice end users. However, if City A can also demonstrate to a specific retailer or industry user that they can process of their development application, issue the building permit, and get their facility constricted faster than City B, in addition to the incentive package, City A may be more attractive. Additionally, streamlining the development process also includes developing development review processes that meet the needs of the development community. Staff is developing the permit center to address the many issues raised by the development community. Specifically, the lack of a process for minor development projects outside of the standard development review process and meet with staff on projects that may not involve the entire Development Review Committee. Presently, all applications follow the same process, a 50 -lot subdivision is generally processed in the same time frame as a simple residential rezoning. Once completed for implementation, the timeframes for the processing of development applications will be commensurate to the technical demands of the project. Consequently, Master Planned Communities will take the most time and smaller project will be processed in a shorter time frame. Instead of a one size fits all approach, the City will have multiple development processes. Staff will also bring forward for Council consideration fee schedule amendments for an expedited review process whereby applicants can pay a higher fee to meet with the members of the DRC and have their plans approved within 24 hours. In staff discussions with the development community, developers have overwhelmingly cited their willingness to pay the actual cost of service to process development applications within an expedited review timeframe. Establish Tailored Standards for Infill and Redevelopment Projects Interviewees were asked for their feedback on the barriers to infill land redevelopment. By and large, the sentiment was that inflexibility of the code was one of the most significant obstacles and the following DDC sections were cited as barriers: Agenda Information Sheet January 29, 2014 Page 12 • Section 35.113 - Special Exceptions /Nonconformities; • Section '15. 13.5 - Alternative Development Plan process; • Section '15. 13.7 - Tree preservation and landscape requirements; • Section '15. 13.8 - Landscape buffering requirements; • Sections 35.13.9.13, 35.13.13.7, and the Site Design Criteria Manual - Siting and screening of trash enclosures and recycling containers; • Subchapter 14 - Parking requirements and standards; and • Sections 35.17.6 and 35.17.7 and Subchapter 19 - Floodplain regulations & drainage. • Section 353.12 - exaction proportionality determination process; Staff will discuss these items in greater detail during the presentation but offers the following discussion on select sections. Section '15. 13.5 - Alternative Development Plan process The Alternative Development Plan (ADP) provides the option to deviate from the design criteria through a discretionary Planning and Zoning Commission Procedure. It was established as a means to provide greater flexibility to developers when the DDC was adopted in 2002, and is used in a significant number of projects. The criteria for approval of an ADP are outlined in section 35.13.5 as follows: • Preserve existing neighborhoods; • Assure quality development that fits in with the character of Denton; • Focus new development to activity centers to curb strip development and urban sprawl; • Ensure that infrastructure is capable of accommodating development prior to the development occurring; and • Ensure that the developer's alternative proposal results overall in a high quality development meeting the intent of the design standards in this Subchapter (13 Site Design Standards). Although the development community appreciates the flexibility of the ADP for infill and redevelopment projects, the challenge with the processing of ADPs is that it is very subjective. Earlier in this section applicants cited the need for predictability in the DRC process. The ADP is difficult to quantify and the results of each project vary dependent on the respondent. For example, applicant A may offer an increase of 10% more landscaping on an ADP and it be approved. Conversely, applicant B might offer an increase in brick or stone on the stricture and it also is approved. From the perspective of the development community, this illustrates the uncertainty in the process since it does not lead the applicant to what is required for approval. Agenda Information Sheet January 29, 2014 Page 13 From the perspective of staff, this example illustrates the challenge in providing direction to the applicant on what is required for approval. It is more qualitative based on past approvals and does not always result in a project that meets the minimum standards of the DDC. In response to this issue, Clarion recommends to amend the DDC in clearly indicate what specific types of site development standards can be amended or waived using the ADP process. They also recommend staff inventory the review approved ADPs to date and catalog which site development standards are the subject of most approvals or denials. Sections 35.13.9.13, 35.13.13.7, and the Site Design Criteria Manual - Siting and screening of trash enclosures and recycling containers The siting and screening of dumpsters was raised numerous times as a hindrance to infill and redevelopment. It also creates general enforcement issues throughout the City. For small infill or redevelopment lots in the City, there is not enough room to comply with the trash screening requirements, and comply with parking, landscaping, and other site development standards. Without flexible standards for these lots, applicants are discouraged to develop knowing that it will require a variance or an ADP approval. The lack of flexible standards and approaches to trash collection has led to a major enforcement issue. There are approximately 450 dumpsters currently in the right -of -way or on public streets in Denton. The City has established centralized dumpsters in right -of -way for the downtown and will do so elsewhere across the City. Clarion recommends several suggestions on how to improve the current system, including allowing "blue totes" for small development projects, charging property owners for use of the right -of -way, and providing the option to developers that they either locate the dumpster internal to their site or pay to participate in a centralized facility. Subchapter 14 - Parking requirements and standards The City of Denton's parking regulations moved to minimum- maximum approach with the adoption of the DDC. According to interviewees from the development community this prohibits redevelopment and development of infill properties. The developer must meet the exact number of required parking stalls — no more, no less. According to Clarion, developers expressed frustration with not being able to provide sufficient parking which the market requires for certain retail and office uses. If parking needs are unmet it is difficult to attract end users for infill properties. This is particularly challenging for applicants looking to develop infill or redevelopment. This creates a challenge for the City to balance the requirements for parking for the end user, while not allowing over parking that contributes to a heat island effect in the Denton core. Clarion suggests that the parking regulations be amended to clearly indicate flexibility with the requirements in certain situations such as redevelopment scenarios, mixed -use developments, and shared parking agreements. Agenda Information Sheet January 29, 2014 Page 14 The City should also consider credits to the parking requirements for locations near transit stations, near pedestrian areas, and for providing bicycle parking in excess of the requirement. Clarion also recommends that the Director of Planning and Development have the authority to approve flexible standards without requiring a variance or Alternative Development Plan. Staff had already commenced implementation of several items discussed in the report that were gleaned from interviews. The information received was constrictive allows for improvement of the current processes, procedures, and relationships with internal and external customers. Although the DDC was drafted with flexibility to address a multitude of situations, the desired code by the development community is one that clearly articulates the requirements, allows for staff discretion, and provides a streamlined process. FXUTUTTC 1. Key Process Points 2. Draft Community Vision Statement 3. Growth Trend Scenario 4. Centers Growth Scenario 5. Corridors Growth Scenario 6. Compact Growth Scenario 7. Draft Preferred Growth Concept 8. Proposed Future Land Use Designations 9. Denton Development Code Assessment Report Respectfully submitted: Brian Locldey, AICP, CPM Director, Planning and Development Department Prepared by: Ron Menguita, AICP DRC Administrator n � I ........... �� \�llllm mmo �� u I oolllll o�u�l �� IpllluuuuolllUN/ ��,rouuomop�ou9RR� pl�plumumuuullVlluH 4 u� u IIIIIIIIIIIIIIIIIIIIIIIIIII �b�!U!uvipmuunml�n I @III t .0 t 411 Q.,, f.. uuum �Illlln �poUimaolwmOlfl m,luuoluuumumuu @l2l l�l 11,l "h i Exhibit 1 j A % Pre Terre Coh e/G�rO�'th Nf The Kickoff Open House introduced the Denton Plan update process to the community and served as a venue for the community to get acquainted with the project team.. Informational Meetings were held to discuss the comprehensive plan update and existing conditions with City staff, and gathered preliminary feedback for the Community Vision Statement. During the Meetings, data and feedback were gathered to begin the update process. Stakeholder Engagement provided a time to discuss the comprehensive plan update and gather feedback from community stakeholders. This was accomplished through stakeholder interviews, Mobile Meetings, Informational Community Meetings, public outreach, and more. Community Forum 1 (Issues and Trends) defined areas of consensus on the important issues facing the City of Denton and on community members'values and aspirations for the future. Community Forum 1 sought ideas on Denton's strengths, weaknesses, opportunities, and challenges. The Community Survey provided statistically valid input from a cross - section of the community to supplement the "self-selected" approach of the first Community Forum and other means of input. During the strategic directions stage, analysis and input will be synthesized into a 4olong -term community vision statement, Goals, and Policy Framework that set the direction for preparation of the full comprehensive plan update. The consultant will draft a Community Vision Statement that articulates community members'goals and aspirations for the future of Denton. The consultant will develop three Alternative Growth Scenarios based on current trends, public input, and the Community Vision Statement. Each scenario will be reviewed and analyzed to examine future growth and land use options, while simultaneously estimating the financial impacts. Community Forum 2 (Vision and Policy Framework) will solicit community member input and build consensus on the Community Vision Statement, Community Character Considerations, and Alternative Growth Scenarios. Consultant will utilize the results of the building consensus exercises from flow, Community Forum 2 to create the Preferred Growth Concept that reflects the desired future pattern of growth and development in Denton. Consultant and staff will develop a complete Comprehensive Plan Document Upcoming Draft, including identification of integrated strategies, plus an implementation strategy that prioritizes short -, mid -, and long -term actions and establishes a monitoring program with indicators and benchmarks to measure plan performance. Community Forum 3 (Draft Plan Review) will receive citizen input and feedback on Upcoming the draft comprehensive plan. Consultant and staff will revise the comprehensive plan document to reflect the results of the draft plan review process. Upcoming The final draft of the comprehensive plan will be scheduled for Public Hearings and Adoption through the Planning and Zoning Commission and City Council. Once the Final Plan Adoption occurs, it will be available in electronic and hard copy Upcoming formats, and the Implementation Strategy will commence. Published 111,1 - TDD: 1800) 785 -2989 I� _"tyfod —to ,'m Dii!.WON Exhibit 2 Deri-ton Plan, Draft Community Vision Statement (_'J) 0h0..� . � l0uum" um Building on the foundation of the 1999 Denton Plan, our Vision of Denton in the year 2030 is one in which we are recognized as a vibrant community of choice. Denton is characterized by its two prosperous state universities, its friendly, small -town character, coupled with its big -city dynamism, its commitment to sustainability, and its culture of innovation, creativity, and authenticity. Our exceptional livability, the diversity of choices available to our people in employment, lifestyle, and neighborhood settings; and our North Texas values and culture define what Denton is and what we have to offer. We have realized our vision by respecting and building on our heritage, leveraging our assets, and making wise choices in guiding sound growth and investment, while balancing priorities for our four Strategic Directions: • The Character of Denton • Our People, Institutions, and Government • The Strength of Our Economy • Sound Growth: Our Form and Function The Character of Denton • Denton is authentic. Our small -town charm and North Texas heritage are proudly embraced along with positive change, smart and balanced growth, and high - quality development. • Denton is consciously green, we are a leader in our commitment to sustainability and we have a significant tree canopy, a network of parks and greenways, stream corridors, and urban forests. • Denton is safe and livable, a hospitable community of friends and neighbors. • Denton is fertile territory for creativity and innovation in our vibrant music and arts scene, technology, business, and education. Our People, Institutions, and Government • We retain our sense of community and shared values, while welcoming new arrivals and celebrating growing diversity. • We are committed to fairness and equitable access to opportunity in education, community services, jobs, and government representation. • All generations, of both natives and newcomers, are deeply rooted in the community and are actively engaged in its betterment through volunteer participation with faith - based, civic, and /or neighborhood organizations and service on local government boards and commissions. • We cherish our artists and musicians and celebrate our community in local events and festivals that reflect the uniqueness of the community. • The City of Denton is a healthy, family- friendly community which sees its youth as its most valuable resource; a resource worthy of investment in education, healthful recreation, and opportunities for challenging and rewarding employment and engagement in civic affairs. • The City of Denton's institutions of higher learning, UNT and TWU, are partners with government, civic organizations, and local employers in initiatives to foster creativity in the arts, innovation, a strong economy, life -long learning, and the retention of the best and brightest. • The City of Denton government is customer - friendly and prides itself on its transparency and open communication, utilizing modern technology, its efficient provision of public services and facilities, and through its leadership in seeking to realize the Vision of Denton's future. • The City of Denton has integrated, reconciled, and streamlined its plans, process, policies, and regulations for consistency, clarity, and effectiveness. The Strength of Our Economy • We leverage our strategic location, universities, and medical institutions, as a national leader in technological and knowledge -based innovation, allowing us to attract and retain a highly educated and motivated workforce. • We leverage our strategic location and multi -modal accessibility in the Metroplex and capitalize on key assets such as the Denton Enterprise Airport. • We value and support our major manufacturing employers and other responsible corporate citizens to ensure their stability, encourage their commitment to Denton, facilitate their expansion, and leverage their presence by accommodating their suppliers, supporting businesses, and workers. • We support and encourage our entrepreneurs and small businesses with a business - friendly attitude and efficient regulations and permitting. • We market our Denton "brand," our unique, creative atmosphere and small town quality of life, which attracts a highly educated and motivated workforce and gives Denton a competitive advantage in attracting new investment, entities, and well - paying jobs. • We attract corporations and businesses which have a strong sense of corporate responsibility to the environment, the community, and their governance and who take active roles as being excellent corporate citizens. Sound Growth: Strengthening Our Form and Function Throughout Denton we see... • Managed, balanced, and sustainable growth in high - quality, livable urban, suburban, and rural places which offer diverse choices among neighborhood settings while respecting private property rights. • A compact development pattern which includes expanded areas of mixed use, a broad array of housing and retail choices responding to changing demographics and market preferences, and re- investment and infill in older areas of the city. • An efficient transportation system with a safe and well- connected road network which accommodates a wide array of mobility options, including local and commuter rail transit, as well as accommodations for pedestrians and cyclists. • Special attention paid to our major travel corridors (ex. I -35, US 380, and Loop 288), both aesthetically and functionally, representing Denton's character, brand, and excellence. • Infrastructure systems which have undergone well - planned, staged expansion to serve and guide the city's growth. • Parks, greenways, stream corridors, tree canopy, and other natural resources integrating into the fabric of the community and contributing to healthy lifestyles. • Environmental stewardship through water conservation, positive contributions to regional air quality, sustainable development practices, green infrastructure, and renewable energy. In the core of Denton we see... • A vibrant Downtown Denton, energized with new housing, shopping, arts, and entertainment, supporting day and nighttime activity and a true urban lifestyle — Denton style. • Older neighborhoods where revitalization and compatible infill development contributes to stable, livable, and historic character, and fosters neighborhood pride and homeownership. • Thriving universities where coordinated planning and collaborations between the City and the academic communities creates mutually beneficial, stable, and healthy neighborhood edges and where the non - academic community benefits from the vast educational and cultural resources in close proximity. In our rural fringe areas of the city and the Extraterritorial Jurisdiction (ETJ) we see... • Contiguous, staged growth which is fiscally and environmentally sound, reduces fragmentation and sprawl, discourages premature development, and conserves the City's future growing room. • Conservation development which retains rural character, protects open space and greenways, enhances development value, and provides greater choices to land owners. • Potential safety and compatibility impacts presented by hazardous activities, such as gas well drilling and production, mitigated to protect neighboring persons and property. G R 0 W T T : ", �M D S C �M A R no Tire I iii d ii I iii g M OW, " IIIIlawIII 0a IS- III I a Ili' t G row i ll111 7 ? The Growth Trend Scenario depicts how Denton might develop over the next 15 to 20 years by simply allowing the current development trends to continue. In this Scenario, growth continues to sprawl Into the rural periphery, with 65'y,, of new development consuming rural areas and other undeveloped [arid by 2o-3o. The emergling pilaure hassome sfgiriiffB (:airii�f4jirii(if()iriialairiid fi consequences. li�}k� I I "i � I I I , p I "", I , ( h (,Jf nw,,V ( , WV0k,',1IMm n1 1), 1 1), 1 "! (Jw I I I (� ly Lh n h,',' n'," c, n I I a I w,cp existing and potential extension, mostly in the far western and northern portions of the city. More than 5-3'y,, of the new development is projected to be low. density, typical suburban development, which means a Significant increase In 11i arflourit of Impervious cover, encroachment on rural [arid, strain on resources, and Increased vehicle trips. Although mixed use development and infill development is anticipated to occur in this Scenario—consistent with plans currently on the horizon—the majority of [arid use will be dispersed around the city's edge, requiring new Infrastructure to be built to meet the demand in newly developed areas, while disinvestment continues in the city's existing footprint. be finIfIll develop meant and an insignifican I arnountwl I I be, Ili the form of redevelopment. In the Growth Trend Scenario, projected growth could put over'500,000 additional vehicles on Denton's roads. If he Growflr 11 rend Scenarro 'lc expected to coca iWX, more them the Compact Scenarro 'ln road coMs alone. This means more time spent in cars and Increased vehicle emissions, compromising air quality and the environment. Greenhousegas emissions are estimated at nearly goo,000 metric tons of carbon dioxide annually under, the Growth Trend from transportation alone. Additionally, water use and wastewater production is highest in the Growth Trend Scenario as well as production of solid waste. While new development will be able to make use of existing DCTA transit services, generally low-density and sprawling growth will likely riot incentivize further Investment in transit. Meanwhile, 35%, of new develiopniaent waft be vvatldn waMng aHsLance of jobs, conq-,naied to i00%, �n the Conapact Scenw 'io, 88%, ' n Centeis, and 914%, wn the Cow ikilois Scenw 'io. R 0 W T T I", �N D S R : 0 City of Denton Non annexaflon Agreenten[ Area 8 ii Existing Development, Highway Major Road Railroad Planned Road �41 377 4 V WWhA r,',V A OA Rl',WhA r,',V "'Ify mnd""O" Dril"lly Flrvli Dril"Ify a I "clil I mpIny'll"'ll R"'I'A"O'l, "I""O(vO t ......... ... "fl, y lh� Total Land Developed Mixed Use (",, c)fiic,w c]c,vc,cpc,c] area) Located in Central Loop of Denton c)fllc,w clovoloprriont) Redevelopment ofiic,w c1c,mopm,m) infill (o, of new development) Jobs/ HOUsing Balance of new development within 1 2 mitc, of jobs) G reenh el d Devel o pirrien (o, of n c,w development) I no per vi Otis S U rl ace fooragr of low clove lopm ont) G reen I 10 Use Gas (G Fl G) E no i ss io ros (motric tolls coi created by new development annually) Water/Wastewatei Demand (million s of gat [ olls per clay per now clovolopment) Solid Waste ( "ittiolls of pocinds por clasper [low clovolopment) Transit Access (Flomes) ( ofr,sicic,its within i it mitc, of oxisting trallsit services) Transit Access Oobs) ( ofjoh"within 11 mitc, of existing transit service) Veh cles Mi les Traveled (from not new clovolopment annually; in minions) Vehicles Trips Generated (from [lot [low clovolopment alinciatty) Roads & PUbliC Works (cost in minions of dollars) File & Police Services (cost in minions of dollars) Parks & Recreation (cost in minions of dollars) Libraries & Government Facilities (cost in minions of dollars) O,oOo Highest amount of land A' eveloped 3 5%, tf p 0, o o 4.6 Highest amount of watel Ilse and waste I - 2 4 Highest amount 1,//4 of vehicle frips -�qtw-f 10 �Oof c 01V 77 5 I 4'>3.0 Dcii, 11 11 in Pk � ail` ii 2 Denton FN an LJ[sdate I Commuriffly Forum C '1111111r �M T11F ��'11111111rli R S G R 0 W T S C l ", R 0 E E : 1li The Centers Growth Scenario guides projected growth toward complete neighborhoods, developed around new and existing centers situated at strategic locations which can accommodate growth and intensification, including Downtown arid other surrounding areas. Seventy three (73) pewcent of new developinient wlllll Ilan fn illie fonin of: Wifill. Although some development will continue in the outlying areas of the city, the majority of the centers identified in this Scenario are located inside the existing footprint of Denton, at existing key intersections and activity centers. As a result, W% of futwe SIowfl ii wRl to pqace Mthh� Loop�288. Centers are planned so that residents of all ages and abilities have convenient access to daily goods and services. Distinct, compact centers will equate to shorter commutes, increased walkability, and greater identification of unique chai Wei ai eas within the City, The Centers Growth Scenario provides 3%, mwe nflxed use developmaent than the Growth Trend. This Scenario also brings mwe housh g wdts Mthdn easy dkLance of empqoynaent (88%,), and Ieduces veNcle tw �ps Senemted by i%, from the Growth Trend. &ainples of howthis Scenario can be implemented: • Update and enhance zoning tools to encourage increased density/intensity and greater flexibility for mixed -use in Centers, • Determine feasibility and capacity of existing Centers for site-specific redevelopment through focused studies. • Encourage private investment in Centers using innovative financing tools, Emphasis on infixed use, walkable development. Ein braces "complete street" designs that support all inocies of transportation to serve all people. .imphasis on nedevelopment/Infill to take advantage of existing roads and infrastructure. DA,,I ii, 11 11 in Pk ii,II Denton Flinn Update I Commuriffly IForurn Proximity to employment centers throughout the city to shorten commute nitres and congestion. C 11111111r �M T11F 1111111111rll R S G R 0 W T S C I I", R 0 : : : 1 1ll -------- ----------------------- ---------------- - -------------- ----------------------- F--1 City of Denton Non arinclxation AgreerfientArea i Existing Development Highway Major Road lRaitroad ---- Planned Road A 4�— V A 77 0.1 71 77 14 (11a cl �Io ............ ................. Total Land Developed Mixed Use (°,, of total land area) Located in Central Loop of Denton c)fllc,w clovolopirriont) Redevelopment ofiic,w c1c,mopm,m) iffill (o,, c)fllc,w clovolopirriont) Jobs/ HOLoing Balance ofilow clovolopirriont within 1 2 mile ofjobs) Greenfield Devel opirri ent (o,, of n c,w cic,vc,to pm ent) I no Pei vi Oils S it rI ace footage of new development) G reen I 10 Use Gas (G Fl G) E no i ss io ros (motric tolls coi created by new clovolopirriont allilicatty) Water /Wastewater Demand (million of gattolls Por ci ay Por now ci ovolop"I ont) Solid Waste (m itt oils of poiln cis for day for now clovolopirriont) TransitAccess (Homes) ("—frc,sic]c,ntswitliin i it mile of oxisting trallsit services) Transit Access (Jobs) (b ofjobs within 1 11 mile of oxisting trallsit service) Vehicles Miles Traveled (from net new clovolopirriont allilicatty; in millions) Vehicles Trips Generated (from net new clovolopirriont allilicatty) Roads & PLdbliC Works (cost ill minion s of clorars) File & Police Services (cost in million s of dollars) Parks & Recreation (cost in millions of dollars) Libraries & Government Facilities (cost in millions of dollars) 14,609 llo cWhA r,',V A 11A Rl cfllhA r,',V 0 o,y) 6o',% of development 1 o,y) localed within l"Ify msd""O" Dril"lly Flrvll DrIl"Ify rnmillmn'll R(,lail I mpIny'll"'ll reduc, ed Ir, 116-0(, -a ... [ 1,11"I'Ac t "1", 0(, lliw iftf'),tfOo tl"k") ......... ... 'Ad"'I'AH, gre:14:1nffilldy 14.1 Total Land Developed Mixed Use (°,, of total land area) Located in Central Loop of Denton c)fllc,w clovolopirriont) Redevelopment ofiic,w c1c,mopm,m) iffill (o,, c)fllc,w clovolopirriont) Jobs/ HOLoing Balance ofilow clovolopirriont within 1 2 mile ofjobs) Greenfield Devel opirri ent (o,, of n c,w cic,vc,to pm ent) I no Pei vi Oils S it rI ace footage of new development) G reen I 10 Use Gas (G Fl G) E no i ss io ros (motric tolls coi created by new clovolopirriont allilicatty) Water /Wastewater Demand (million of gattolls Por ci ay Por now ci ovolop"I ont) Solid Waste (m itt oils of poiln cis for day for now clovolopirriont) TransitAccess (Homes) ("—frc,sic]c,ntswitliin i it mile of oxisting trallsit services) Transit Access (Jobs) (b ofjobs within 1 11 mile of oxisting trallsit service) Vehicles Miles Traveled (from net new clovolopirriont allilicatty; in millions) Vehicles Trips Generated (from net new clovolopirriont allilicatty) Roads & PLdbliC Works (cost ill minion s of clorars) File & Police Services (cost in million s of dollars) Parks & Recreation (cost in millions of dollars) Libraries & Government Facilities (cost in millions of dollars) 14,609 8% (1i fho)ve�,, 0 o,y) 6o',% of development 1 o,y) localed within 10017 288 73%, reduc, ed 2l)/-3 f3rov,Ili rrend iftf'),tfOo 50% teduced gre:14:1nffilldy 14.1 developmentfiom .02 Giowth Dend III ii, ii 9 fr 111 in PI; ii, ii 2( "1""" "" Denton Pjan LJ[sdate I Commuriffly Forurri 0� ..... . . . . 8% (1i fho)ve�,, of, ), f f-I /,0% 01 /r1 ict'ithi[f 5 [PhfUte of h ("fov", it blly reduc, ed `bZ3.F f3rov,Ili rrend III ii, ii 9 fr 111 in PI; ii, ii 2( "1""" "" Denton Pjan LJ[sdate I Commuriffly Forurri 0� ..... . . . . R R S G R S R 0 R D 0 0 W T 0 04) This Scenario concentrates growth a longtargeted transportation corridors in the City of Denton-- both existi rig and planned. The Corridors Growth Scenario builds on the existing pattern, but focuses on integrating mixed -use development (which accounts for i.o'Y,, of new development) and higher density residential along these key corridors, transitioning into the adjacent neighborhoods. Fhiough intensifica [I on of developmen I a I ong key corridors, idois, 6 111, a ni 1 1 pah�(,Jf gi ""w'd I I ul "', v,111 111 n I 11, �,xInl I RI (","'Ip 1111, ,Jly, I im! [I rigconsurnplion of gi",nfield development to -32'Y,, over the next 20 years -- half of that of the Growth Trend. Iluif111111 ariid iedevelopinerit iniall(P up 68%, and 15%, of new devOopwaent, respectively. This Scenario' nc eases access to pubk tmns t fo ^ ru %� of new househokis, con necti rig them to commercial, employment, and retail destinations alongthe corridors and beyond, WestMage DaRas,'iX (::0 R III II ID 0 III S and offering residents a I leinaliveways to move around the communitythrough the integration of bicycle and pedestrian irifrastructure." &ainples of howthis Scenario can be implemented: • Align Denton Development Code to require mixed -use development at higher densities along Corridors. • Ensure that land development regulations and design guidelines are established to create desired urban form and character along Corridors. • Farget capital improvements along Corridors that enhance and encourage investment and stewardship such as streetscaping, access management, and infrastructure. Focuses on mixed uses, walkable development. Embraces "complete street" designs that support all inocies of transportation to serve all people. Connects destinations along a vibrant corridor. Connected, streetscape improvements to define pedestrian network Dc" ii, 11 VIII PI; ii, ii Denton Flinn L)pdate I Commuriffly IForurro ..... . . . . C no R R D no R S G R 0 W T p wool S C Iim moo �N A R no Cfty of Denton R; c fl I rA r,',V 1 WY) Non annexation Agreement Area within P12 INIC Of 1is, Existing DevOopment io bs 1.14 — Highway "'Ify ran 9""'I" Dril"lly ----- Major Road al I I mpInym,"ll — Raiko "id I',, IM �d 11, 10,1, 116-0(, ......... ... 'I'MIAc t ---- Planned Road 4.09 tl"k"t ......... ... 'AdM1 ,", Giowth Dend 380 Ln oa Total Land Developed Mixed Use (", oftstal land area) Located in Central Loop of Denton c)fllc,w development) Redevelopment ( ofiic,w c1c,mopm,m) Infill (o, of new development) Jobs/ Hocking Balance (", of new development within 1 2 mile of jobs) Greenfield Devel offinn ent (o, of n c,w cic,vc,to pm ent) I no pet vi Otis S U rl ace (scl car, to stag, of now cl ov ` lopmont) G reen I 10 Use Gas (G -I G) E no iss ic, fix rrl oil c to (moil Coo created by [low clovotoprro[lt a[l[Illaty) Water/Wastewatei Demand (millions cfgallon tpc clay porlll�,w c ovolopmont) colic l lionsofflo"n spo,clayflo-ow clovolopmont) Transit Access (Flonies) (�,cfrosiclontswitliin it mic, of oxisting trallsit sorvicos) Transit Access (Jobs) ofichs witliin i it mile of oxisting transit so,vi,o) Ve I i i cles M i les traveled (from [lot [low clovolopmont annually; in millions) Vehicles Trips Generated (from [lot [low clovolopmont annually)_ Roads & PUbliC Works (cost in millions of do liars) Fit e & Police Set vices (cost in millions of dollars) Parks & Recreation (cost in millions of clotars) Libraries & Government Facilities (cost in millions of dollars) 14,609 R; c fl I rA r,',V 1 WY) AIIA Rl ',WhA r,',V within P12 INIC Of 0 1,Y) io bs 1.14 "'Ify ran 9""'I" Dril"lly lfi,�Il Dril"Ify al I I mpInym,"ll I'll, 0(, 11"'I'd, "I,( I',, IM �d 11, 10,1, 116-0(, ......... ... 'I'MIAc t I'll, 0(, f, 4.09 tl"k"t ......... ... 'AdM1 ,", Giowth Dend Total Land Developed Mixed Use (", oftstal land area) Located in Central Loop of Denton c)fllc,w development) Redevelopment ( ofiic,w c1c,mopm,m) Infill (o, of new development) Jobs/ Hocking Balance (", of new development within 1 2 mile of jobs) Greenfield Devel offinn ent (o, of n c,w cic,vc,to pm ent) I no pet vi Otis S U rl ace (scl car, to stag, of now cl ov ` lopmont) G reen I 10 Use Gas (G -I G) E no iss ic, fix rrl oil c to (moil Coo created by [low clovotoprro[lt a[l[Illaty) Water/Wastewatei Demand (millions cfgallon tpc clay porlll�,w c ovolopmont) colic l lionsofflo"n spo,clayflo-ow clovolopmont) Transit Access (Flonies) (�,cfrosiclontswitliin it mic, of oxisting trallsit sorvicos) Transit Access (Jobs) ofichs witliin i it mile of oxisting transit so,vi,o) Ve I i i cles M i les traveled (from [lot [low clovolopmont annually; in millions) Vehicles Trips Generated (from [lot [low clovolopmont annually)_ Roads & PUbliC Works (cost in millions of do liars) Fit e & Police Set vices (cost in millions of dollars) Parks & Recreation (cost in millions of clotars) Libraries & Government Facilities (cost in millions of dollars) 14,609 % Of f)Cw 1 WY) development within P12 INIC Of 0 1,Y) io bs 1.14 68%, 94% 243.0 824,/90 6% teduced 4.09 Impelvious Sin face flom .02 Giowth Dend Dc � ii, 19 Vic It in PI; ii, ii Denton PlIan LJ[sdate I Coffiffluriffly Forum 2(f .1'1,�11�1� . ........ . . vehicle frips from Growth Dentl 1.14 Dc � ii, 19 Vic It in PI; ii, ii Denton PlIan LJ[sdate I Coffiffluriffly Forum 2(f .1'1,�11�1� . ........ . . C 0 M C T G R 0 W T S C I", R 0 : city of f)e,1tOn Non annexation Agreemenit Area Existing Development Highway Major Road Railroad ---- Planned Road F sc K1. " 4 37 .............................................................................................................................................................................................................................................. . . 7-7 7-777 Iota[ Land Developed Mixed Use (°,, of total taiic] area) Located in Central Loop of Denton c)fllc,w development) Redevelopment of new c1c,mopm,m) Iffill (o, of new development) JOI)S/ Hocking Balance ofilow development withill 1 2 mitc, ofjobs) Greenfield Devel oprin en t(, of ne w ci,v,c pme nt) I no Pef vi Oils S it if ace footage of new ci ovolopm ont) G reen I 10 Use Gas (G I-I G) E no i ss ic, its (metric toil CO, cleated by new development an"cistry) Water/Wastewatei Demand (rri Ithonsof gattolls por ci ay per new ci ovolopm ont) Solid Waste (rri ru oils of poiln cis per day per now clovolopment) transit Access (Homes) (�,,cfr,sic],ntswnliin i it mic, of existing transit services) Transit Access (Jobs) (o ofjobs within i it mit, of oxistil,g transit service) Vehicles Miles Traveled from net new development allillistri; in millions) Vehicles Trips Generated from net new development allillistri) Roads & PLdbIiC Works (cost in minions of dollars) File & Police Services (cost ill minions of dollars) Parks & Recreation (cost in minions of dollars) Libraries & Government Facilities (cost in minions of dollars) O,l)44 1, /, 1 o o,Y) lowest amount of land and greenfleld /4%, 1 o o,Y) 200.1 2.8 9 % i educed fVatel Ilse -97 fiol" Glowth D end WWhA r,',V A 11A RicMhA r,',V 11117 Infes and .02 vehicle miles !!!!mmI milp6ii''11 "'Ify casd""O', Dril"lly Flrvll DrIl"Ify rnmillmnol $ -Z o $oo.1 reduced $ -Z ". 0 flood f3rov,/th ......... ... 'Ad""AH, "di"k"t .. .... .. . "di"k"t flh� Iota[ Land Developed Mixed Use (°,, of total taiic] area) Located in Central Loop of Denton c)fllc,w development) Redevelopment of new c1c,mopm,m) Iffill (o, of new development) JOI)S/ Hocking Balance ofilow development withill 1 2 mitc, ofjobs) Greenfield Devel oprin en t(, of ne w ci,v,c pme nt) I no Pef vi Oils S it if ace footage of new ci ovolopm ont) G reen I 10 Use Gas (G I-I G) E no i ss ic, its (metric toil CO, cleated by new development an"cistry) Water/Wastewatei Demand (rri Ithonsof gattolls por ci ay per new ci ovolopm ont) Solid Waste (rri ru oils of poiln cis per day per now clovolopment) transit Access (Homes) (�,,cfr,sic],ntswnliin i it mic, of existing transit services) Transit Access (Jobs) (o ofjobs within i it mit, of oxistil,g transit service) Vehicles Miles Traveled from net new development allillistri; in millions) Vehicles Trips Generated from net new development allillistri) Roads & PLdbIiC Works (cost in minions of dollars) File & Police Services (cost ill minions of dollars) Parks & Recreation (cost in minions of dollars) Libraries & Government Facilities (cost in minions of dollars) O,l)44 1, /, 1 o o,Y) lowest amount of land and greenfleld /4%, 1 o o,Y) 200.1 2.8 9 % i educed fVatel Ilse -97 fiol" Glowth D end Dc� ii, I in Pil; ii, I Denton Flilan L.Jpdate I Coffiffifiriffly i s.. Z., f lowest vehicle 11117 Infes and .02 vehicle miles froveled of all 484,89f Scenarios $w--z $ -Z o $oo.1 reduced $ -Z ". 0 flood f3rov,/th rrend Dc� ii, I in Pil; ii, I Denton Flilan L.Jpdate I Coffiffifiriffly i s.. Z., f IIIII 111111 0 0 IIIIO &�WT ROR 1111111111111 S C S 0 IlAftiataivyoiii,oveiallpiioiitiesloi,fiitiiivdevelopi ent 'n in Denton ? (Vote belOW Using dots) 1111 N1, "ll"AT11 "ll"AT11 "ll"AT11 More Mbwd Use Devviolifin W'S int COMRARED 70 7HE GROWIH TREND Iota[ Land Developed 16'oim 9%, 9%, 3/t%, Mixed Use (o, of iic,w c],v,cp,c] ar,a) % 5%, Wy" Located in Central Loop of Denton of 11 ow ci C, V C, 10 Pm C, 11 t) 11% rf 9%, r,3 o'Y,, r 6 9%, o 1:;),a C I o s v If o 111 o I i h a 1 d A v v ess i Is 1 v by W a I I',, I I g, a 1 d f I a 1 1 If Red eve lop no e fit ( ^o of it w c],v,c pill nt) Wy" +15% r,3 o'Y,, I I I f i I I ( ^oC) f 11 ow ci C, V C, 10 P ill C, 11 t) 35% f 3 8 ol, +33% f 3 9 o'l, JOI)S/ HOUsing Balance '5% r 5,3%, +3V% r 6 5%, of [low development within 1 2 mitc, of jobs) RedtfutdGietwifield 11),tweloillinintfid G I, e e I I f i e I d D ev e I o p nn e I I t (o, c f n w ci , v , t c p ill , n t) c"5% 38% 33%, 3p% In' operviOil <r`_itiface fnotagecfnaw development) 285,9 Wy" 5%, 30% GreechOse Gas (GFIG) Emissions 89c,,o'lo 9%, f infli I f andt Avvess and SuMvv hiong, "cont 1-11i City (metric toll co/ created by [low development annually) Water/Wastewater Demand (millions of gattolls peril ay per new development) Solid Waste (rri i tu oils of poiln cis per ci ay per now development) 1.03 6%, 11 ess Waste and Water Use Transit Access (Flonies) ( " %of rc,sici,iits witliiii i it mic, of existing transit) Transit Access (Jobs) strolls witliiii i it mite of existing transit) invivased Wailcal:;Ahty and f Ais f hiong, "cont 1-11i City Vehicle Miles Traveled L2 8%, 8%, from [lot [low development annually ill millions) Vehicle Trips Generated 561,77/1 Cy" 7%, u4%, from net [low development annually) Roads & PLdbIiC Works (cost in mirions of cistars) $117 5.5 $975 $97 f 11 oweir infirastrincifire and Svirvk v Costis Fit e & Police Set vices (cost in millions of dollars) $21.9 $,f 1. 8 $,f 1. 7 $,f o. o Parks & Recreation (cost in millions of dollars) $77�9 $7,3,o $7,3,o $68.7 Libraries & Government Facilities (cost in mitholls of clottars) $23. 6 8 cl Dc ii, I Ili Pk Iii, II I r Denton Flilan L,Jpdate Comn-wriffly i Exhibit 7 IIW IIIIIIIIII,I, IIIIIIII VUUI Illllt IIIII VIII, IIIIIIIIII W� IIIIIIIIII VIII, VIII, IIIIIIIIII IIW r IIII r IIIIIIIIII IIIII VUUI Illllr IIII Imlp�Qllll�ltll �� IIII IIIIIN IIIIIN IIIII ute .... uA J ,J 0 OWE I ( oy, Cf OI ) 6(j)Il`iI J) y,I :" OI ••,••°••• �� J OWr ".I V oy) r, of ••°••• nnWO U'o RESIDENTIAL Xel U, l' NON- RI.-SID ENTIAL nnWO u,e r' a�4faNwGJ4rcr� frW�uN(I�r�d�d�(WIII�fWGFIi(�ui ..U.w „ten Mty odeiatG,"n®'lt'en Mty " "III 'h®Den Mty CoIlnlfneidal/l.' etaR .lft'7lu,t toy 0 t'tG� 111 14'"u'i'hinai Ry IIyc,NU¢ ci tiIM MIxed tUw (Ind. IIRe? ,fIdei fiialt, MIxed tUw (IincL IIReN,I Neinfiialt, 14'"u'i'hnmuu'i'Ry a' oinivncu'daIt /Ilya aR and 14"101111al'Ry f0ll)N Coininei aIt /IlyeWIt, and polllaNy C011nu1m011 IM /IRcA aR, and polllaNy t; ffi iu paullm w gle- .ed( r �I r�lr ails, r r �i xr r reC "lid Rise f !�,A, v, NAi! 7 ""d lAv f i ,7r :wryer „ I,0vdlU,,, dlS¢ flii ,Jr�i(¢ „lr� rsb(.t�, laa..0 r .., Denton Plan L)pdate �� Preferred Concept Workshop �� Decernber 12, 2103 Exhibit 8 Proposed FLU Existing FLU Proposed Zoning Existing Zoning Proposed Density Existing Density Rural Agricultural Larger -Lot Rural RD -5 and RC RD -5 and RC 1 unit per 5 acres; 5 acre None This category includes farms minimum; 0.2 du /ac and ranches as the predominant use along with rural (very low density) residential and rural commercial including feed stores, farm equipment, etc. Rural Residential Large Lot Rural RD -5 and RC RD -5 and RC 1- 5 acre lots; 0.2 -1 du /ac None This category includes single - family homes on large lots. This land use is suited for areas on the periphery of the city that complement a more suburban type of development. Residential --Low Density Neighborhood Centers NR -1, NR -2, and NR -3 NR -1, NR -2, and NR -3 up to 3 dwelling units per 1- 3.5 dwelling units per "Estate " acre acre This category includes the City's predominantly single - family neighborhoods, with lot sizes ranging from an acre or more in rural fringe areas to 1/3 acre lots throughout many of the City's suburban subdivisions. Compact developments that include clustered, small lots with substantial retained open space are encouraged. Proposed FLU Existing FLU Proposed Zoning Existing Zoning Proposed Density Existing Density Residential --Moderate Neighborhood Centers NR -4 and NR -6 NR -4 and NR -6 4 -6 dwelling units per acre 4 -6 dwelling units per IDensiity "Tradiitiionall" acre This category accommodates single - family detached housing on small lots, typical of Denton's more compact, older single - family neighborhoods. This land use is appropriate for areas within the central areas of Denton. Residential ° -High Density Neighborhood Centers NRMU -12 NRMU -12 6 -12 dwelling units per 12 dwelling units per This category includes low- acre acre rise apartment dwellings housing and townhomes. This residential land use is appropriate for transition areas between established single - family neighborhoods and mixed use or commercial areas that can accommodate greater density, or adjacent to corridors. Proposed FLU Existing FLU Proposed Zoning Existing Zoning Proposed Density Existing Density Residential --Urban Norge NR -30 (new) None Over 12 dwelling units per None This category provides for acre high - density apartment dwellings, condominiums, life care, and similar housing types. Creating opportunities for this type of housing will become increasingly important to respond to demographic shifts and demand for affordable housing, and it is ideally suited near major activity and employment centers and in areas suitable for future transit service. Within this district, office buildings may also be accommodated. Downtown Denton Downtown University Corer DC -G DC -G 150 dwelling units per This designation applies only District acre in and around Downtown Denton and includes moderate and high density residential, commercial, office, entertainment and other uses except industrial, tailored to both protect and build upon the character of Downtown and the scale of the historic core. Proposed FLU Existing FLU Proposed Zoning Existing Zoning Proposed Density Existing Density Downtown Transition Areas Downtown University Corer DR1, DR -2, and DC -N DR1, DR -2, and DC -N 8 -72 dwelling units per This designation applies to District acre residential and commercial areas adjacent to Downtown that are affected by their proximity to the university. This designation serves to create compatible form and uses for the areas that serve both the Downtown and adjacent neighborhoods. University Transition Areas Downtown University Corer DR1, DR -2, and DC -N DR1, DR -2, and DC -N 8 -72 dwelling units per This designation applies to District acre residential and commercial areas adjacent to University of North Texas (UNT) and Texas Woman's University (TWU) that are affected by their proximity to the university. This designation serves to create compatible form and uses for the areas that serve both the universities and adjacent neighborhoods. Proposed FLU Existing FLU Proposed Zoning Existing Zoning Proposed Density Existing Density Regional Center Regional Mixed Use RCR -1, RCR -2, RCC -N, RCR -1, RCR -2, RCC -N, 30 —100 dwelling units This designation is aimed at Activity Center and RCC -D and RCC -D per acre areas that serve as regional destinations within Denton, and includes moderate and high density residential, commercial, office, entertainment and other uses except industrial, at the highest levels of scale and density within the City and with unique development standards tailored to the walkable urban character and day and nighttime activity of an urban center. Major medical /health care concentrations are included in this land use. Proposed FLU Existing FLU Proposed Zoning Existing Zoning Proposed Density Existing Density Community Center Community Mixed Use NRMU NRMU 30 dwelling units per This designation is intended Activity Center acre to promote a mix of uses, of which various commercial uses remain predominant, but where residential, service, and other uses are complementary. Where applied to older arterial corridors characterized by "strip" commercial uses, the intent is to encourage infill and redevelopment for a more diverse and attractive mix of uses over time. Examples include residential units over commercial uses or a wider array of economically viable uses to replace obsolete uses. Such areas also may represent opportunities for the introduction of higher density and mixed housing types, without impacting, nearby single - family neighborhoods. Proposed FLU Existing FLU Proposed Zoning Existing Zoning Proposed Density Existing Density Neighborhood Center Neighborhood Mixed Use NRMU NRMU 30 dwelling units per This designation applies to Activity Center acre neighborhoods or districts where the predominant use is residential, but with a mix of housing types and densities along with local - serving nonresidential retail, service uses. Such use mixes are typically found in in -town neighborhoods that accommodate "corner stores" and other local services, as well as in new development close to Downtown such as Victoria Station. This district is also applied in areas suited to a diverse mix of housing types and densities. Ensuring that buildings are of the appropriate scale and intensity is critical. Proposed FLU Existing FLU Proposed Zoning Existing Zoning Proposed Density Existing Density Business Innovation Employment Centers EC -C and EC -1 EC -C and EC -1 None This designation is intended for large tracts of land that are appropriate for well - planned, larger scale office /employment parks with supporting uses such as retail, hotels, and residential. Primary uses include office, research and development, and light manufacturing. The primary uses should be developed in a campus -like or corporate park" setting with generous, linked open space to maximize value and to promote visual quality and compatibility with the surrounding area. Proposed FLU Existing FLU Proposed Zoning Existing Zoning Proposed Density Existing Density Commercial Community Mixed Use CM -G and CM -E CM -G and CM -E None This designation applies to Activity Center concentrations of commercial uses, including regional, community and neighborhood shopping centers and "big box" retail and conventional highway "strip" commercial development. Such properties may not be expected to undergo redevelopment or a change in use over the plan horizon, and the immediate areas in which they are located may not be suitable for the introduction of mixed uses. While some new commercial centers are anticipated, in general new retail and commercial service uses will be encouraged within more diversified mixed -use centers rather than as stand -alone shopping centers or expanding highway commercial "strips." Proposed FLU Existing FLU Proposed Zoning Existing Zoning Proposed Density Existing Density Institutional Norge INST(new) N/A N/A This designation applies to university and college campuses, government - owned complexes such as the landfill and treatment facilities, and similar large - scale institutional activity centers. Industrial Commerce Industrial Centers IC -E and IC -G IC -E and IC -G None This designation applies to areas where the predominant use is include both light and heavy industrial uses, such as manufacturing, assembly, and fabrication; wholesaling and distribution; and corporate office and technology parks, which may be introduced to replace older heavy industrial uses. Parks and Open Space Norge P -OS (new) N/A N/A This designation applies to existing large scale parks and protected open spaces of citywide significance which are expected to remain as open space in perpetuity. Potential future large -scale park acquisitions, as well as smaller neighborhood parks and recreational uses, are shown on the Parks, Open Space, and Natural Resources map. Existing Denton Land Uses Existine Residential / Infill Comoatibilit Within established residential areas, new development should respond to existing development with compatible land uses, patterns, and design standards. The plan recommends that existing neighborhoods within the city be vigorously protected and preserved. Housing that is compatible with the existing density, neighborhood service, and commercial land uses is allowed. Neiehborhood Centers Within the undeveloped urban and urbanizing areas of the city, new neighborhoods may develop in traditional patterns. Mixed -use and mixed housing types will be allowed to develop in a pattern of .neighborhood centers. These are oriented inwardly, focusing on the center of the neighborhood. These neighborhoods will exemplify the interrelationship between quality of development, density, services and provision for adequate facilities. These developments should locate the center of the neighborhood within a five to ten minute walking distance from the edge of the neighborhood. The center contains uses necessary to support the surrounding neighborhood. These support uses could include service - oriented retail such as a small grocery, hair salon, dry cleaner or small professional offices. Residential uses may occur at higher densities with townhomes or residential flats above service oriented uses. Open space occurs in neighborhood centers with park uses including central neighborhood, greens, and floodplain preservation. Civic uses such as fire stations, schools, libraries, and mass transportation nodes are encouraged to be essential elements of neighborhood centers as landmarks that are a focus to the neighborhood. Limited multistory development in the neighborhood may be developed to incorporate shops on the ground floor and offices or residences on the upper floors. Laree -Lot Rural Single- family large -lot residential uses will be regulated. Outside of the urbanizing areas the size of the lots will be based on Denton County requirements. The remaining land within these areas would remain as agricultural uses. Other Residential Residential uses will occur within the downtown university core, community mixed -use centers, regional mixed -use center, and employment centers. Some areas of the downtown university core may not be appropriate for residential uses. Multistory structures may develop uses other than residential such as office, retail, and service uses. Uses may occur in separate structures but follow a pattern of development that focuses on the mixed -use center. Reeional Mixed -Use Activitv Center For a regional activity center, the focus area contains the shopping, services, recreation, employment, and institutional facilities supported by and serving an entire region. A regional activity center could include a regional shopping mall, a number of major employers, restaurant and entertainment facilities, a large high school or community college, and high- density housing. A regional activity center is considerably larger and more diverse in its land uses than any other activity center. It includes vertically integrated uses where different uses may occur on each floor of the building. Community Mixed -Use Activity Center The focus area of a community activity center contains the shopping, services, recreation, employment, and institutional facilities that are required and supported by the surrounding community. Thus, a community activity center could contain a supermarket, drug store, specialty shops, service stations, one or more large places of worship, a community park, midsize offices, and employers, high- to moderate density housing, and perhaps an elementary or middle school. It includes vertically integrated uses where different uses may occur on each floor of the building. Neighborhood Mixed -Use Activity Center The focus area of a neighborhood center contains facilities vital to the day -to -day activity of the neighborhood. A neighborhood center might contain a convenience store, small restaurant, personal service shops, church or synagogue, daycare, individual office space, a small park, and perhaps and elementary school. These diverse facilities are ideally located in close proximity to one another in the center, so that all the essential neighborhood facilities are in one convenient location, accessible in a single stop or by walking or biking. It includes vertically integrated uses where different uses may occur on each floor of the building. Downtown University Core District Specified commercial areas of the downtown university core district should be places of great vitality, with a mix of educational, residential, retail, office, service, government, cultural, and entertainment development. The health and vitality of the area can contribute in a major way to the city, its local and regional image, and quality of life. It is a place where residents can live, work, learn, and play in the same neighborhood. It includes different uses which may occur on each floor of the building. Industrial Centers Industrial centers are intended to provide locations for a variety of work processes and work places such as manufacturing, warehousing and distributing, indoor and outdoor storage, and a wide range of commercial and industrial operations. The industrial centers may also accommodate complementary and supporting uses such as convenience shopping and child -care centers. There will most likely be instances where residential uses will be incompatible with industrial and manufacturing processes used in industrial centers. Adequate public facilities shall be a criterion by which zoning is granted. Emplovment Centers Employment centers are intended to provide locations for a variety of workplaces, including limited light manufacturing uses, research and development activities, corporate facilities, offices, and institutions. Employment centers are also intended to accommodate secondary uses that complement or support the primary workplace uses, such as hotels, restaurants, convenience shopping, and child -care. Adequate public facilities shall be a criterion by which zoning is granted. 1 • Table of Contents ProjectDescription .................................................................................................. ..............................1 ReportOrganization ............................................................................................... ..............................2 Elements of Successful Code Revision Projects ...................................................... ..............................3 Theme 1: Create a More User - Friendly Code ...................................................... ............................... 4 Reorganize Development Regulations .......................................................... ............................... 4 Establish Common Review Procedures ........................................................ ............................... 5 Reformat the Code to Include More Illustrations, Summary* Tables, and Other Graphics ............. 7 Address Concerns Nvith Obsolete Provisions and Inconsistencies .................. ............................... 9 Conflict with Old Code Sections ........................................................................ ............................... 9 Inconsistencv with Criteria Manuals ................................................................ ............................... 10 Internal Inconsistencv within the DDC ............................................................ ............................... 10 Theme 2: Streamline the Development Review Procedures ................................. .............................12 Improve the Efficiency of the Development Review Process ........................ .............................12 Improvethe DRC Process ............................................................................... ............................... 13 Consider Increased Delegation of Minor Decisions to Staff .............................. ............................... 15 Evaluate the Existing Review Timelines .......................................................... ............................... 17 Refine the Site Plan Review Procedure ............................................................ ............................... 18 Consider a More Effective Use of Pre - Application Conferences ....................... ............................... 19 Evaluate and Enhance Use of ProjectDox System ............................................ ............................... 20 ImproveCustomer Service ......................................................................... ............................... 21 Consider Organizational Improvements that Would Help Minimize Inefficiencies ..................... 22 Theme 3: Establish Tailored Standards for Infill and Redevelopment Projects .............................. 24 Reevaluate the Current Infill Special Purpose District ................................ ............................... 24 Identify Code Sections Acting as Barriers to Infill and Establish News Standards ....................... 25 Regulating Nonconformities ............................................................................ ............................... 26 Alternative Development Plans ........................................................................ ............................... 26 Tree Preservation and Landscape Requirements ............................................... ............................... 27 TrashEnclosures ............................................................................................. ............................... 28 Parking Requirements and Standards ............................................................... ............................... 29 FloodplainRegulations .................................................................................... ............................... 31 The Exaction Proportionality Determination Process ........................................ ............................... 31 Ensure that Neighborhoods are Protected from the Impacts of News Infill and Redevelopment Projects......................................................................................... ............................... 32 Evaluate the Mobility Plan with Specific Regard to Infill and Redevelopment ........................... 33 Evaluate the Draft Form -Based Code to Ensure it will be an Effective Tool for Implementation of the Downtown Implementation Plan .............................................. ............................... 34 Summaryof Recommendations ........................................................................... ............................... 35 Chapter1: General Provisions .............................................................................. .............................41 Chapter2: Administration .................................................................................... .............................41 Denton Development Code Assessment Report Chapter3: Zoning Districts ................................................................................... .............................41 Chapter4: Use Regulations ................................................................................... .............................42 Chapter 5: Development Standards ...................................................................... .............................42 Chapter6: Nonconformities ................................................................................... .............................42 Chapter 7: Subdivision Regulations ...................................................................... .............................43 Chapter8: Definitions ......................................................................................... ............................... 43 Denton Development Code Assessment Report Part 1. Introduction While the major update to the Denton Plan is underway, the City of Denton initiated a targeted assessment of the Denton Development Code to focus on three specific, immediate issues: ■ The efficiency of the development review process; ■ Unnecessary barriers to infill and redevelopment; and ■ Reorganization of the code to enhance the user experience of the development code. The city retained Clarion Associates to assist with this process, and to bring with them valuable experience and perspective from Nvorking with communities throughout the nation. This project is targeted to address the issues listed above, and although it does not include comprehensive updates to the DDC, recommendations will be made for the City's consideration which may result in additional edits to the Code of Ordinances, the DDC, and other related regulatory tools following completion of the new plan. This project consists of the following major tasks: ■ TASK 1 - Assess the current development code as it relates to overall code organization, the Downtown Implementation Plan (DTIP) and infill regulations, and development review procedures; ■ TASK 2 - Amend the code based on issues discussed in this assessment report; and ■ TASK 3 - Facilitate education and training sessions for community leaders and the public to provide an overview of the new organization of the code, identify specific improvements, and better clarify the relationship of the new code to The Denton Plan and the Downtown Implementation Plan. City staff and Clarion team members began the project in 2013 by reviewing the Development Code, the Denton Plan 1999 -2020, the Downtown Implementation Plan, the Denton Mobility Plan, the Application Denton Development Code Assessment Report Part 1: Introduction Report Organization Criteria Manual, and other relevant plans, policies, and procedures. The Clarion team toured the city and met with staff and members of the community during a series of kick -off meetings and stakeholder interviews. Those interviewed included city staff, the city council, the planning and zoning commission, and various stakeholders in the development process (e.g., developers, business owners, neighborhood group representatives, development professionals such as engineers and planners). An online survey was posted to the city's website to collect additional feedback. Following this assessment report, the city will work with the consultants to draft revisions to the development code in three stages, focusing first on proposed reorganization of the code, followed by DTIP and infill amendments, and concluding with amendments to the development review procedures. The public has the opportunity to provide input during the code assessment and update process. Following this introduction (Part 1), the document is organized into two main parts: The Assessment of Current Regulations in Part 2 identifies major issues that emerged from the Clarion team's review of the city's planning and regulatory documents and procedures, the interviews conducted during and since the project kick -off meetings, our tour of the city, and our own independent analysis of the city's current development regulations, based on our knowledge of best practices in development regulation used by communities in Texas and across the nation. The discussion of each theme includes recommendations or suggestions on how a new development code might modify current regulations to better address issues pertinent to the theme. The Assessment of Development Regulations identifies and discusses the following three themes: 1 Create a More User - Friendly Code 2 Streamline the Development Review Procedures Establish Tailored Standards for Infill and Redevelopment Projects Part 3's Annotated Outline of the New Development Code presents an article -by- article outline shoeing what the new DDC would look like if the recommendations in the Assessment of Current Regulations are implemented. The Annotated Outline provides a general understanding of the structure of the new DDC, and shows the scope and content of each article. Denton Development Code Assessment Report Part 1: Introduction Elements of Successful Code Revision Projects In our experience, successful code revision efforts share a number of common features. These are benchmarks that local governments and citizens can use to test their current code and to guide the drafting of revisions. These kev features include: • Citizens and code users should have opportunities for meaningful input before changes are set in stone. • Revisions should help to implement adopted plans and be based on input from elected officials, advisory committee members, staff, developers, and citizens. • Revisions should be based on a methodical analysis of the strengths and Nveaknesses of the current code and how it relates to community goals. There are no one - size - fits -all answers. • At a minimum, revisions should result in a code that includes: • A logical organization and user - friendly formatting; • Substantive review standards that are clear, consistent, and illustrated where appropriate; • Legally- defensible standards and processes; • Enforcement and administrative provisions that are realistic based on available local resources and staff; and • The attainment of goals and objectives developed by policy makers. Denton Development Code Assessment Report Part 2. Assessment of Current Regulations Three major themes for improving Denton's current development regulations emerged from the Clarion team's interviews and our review of city regulations and planning documents. While the themes summarized in this section sometimes overlap, they represent an organized N-,-a-,- to discuss the strengths and Nyeaknesses of the current regulations. These themes guide Part 3's suggested outline for the reorganized and updated DDC. As Denton's development regulations have expanded and changed to address issues raised over the years, they have become increasingly complicated and thus more difficult to navigate and understand. Several stakeholders expressed frustration with the organization of the code and with having to depend on multiple documents to understand the regulations completely. Updating the DDC provides an opportunity to present the regulations in more straightforward, efficient, and intuitive Nvay —i.e., to increase their user - friendliness. A user - friendly code is Nyell- organized and can be quickly understood by the average code user. The code should be designed so that one can intuitively navigate the document to find pertinent information. A user - friendly code is consistent and provides clear definitions that are easily interpreted by City staff and the development community. A Nyell- organized and user - friendly code enhances the predictability of the development process and builds trust between the city and its residents. Below is a discussion of four issues to be addressed that would make the city's development regulations more user - friendly. The overall organization of the DDC is problematic. The code is difficult to navigate for both staff and the development community. Part 3 of this document provides an annotated outline of how certain sections of the code could be reorganized and consolidated to result in a more intuitive DDC. Similar to the development process in many other communities, an applicant in Denton must refer to several different sections of the code and application criteria manuals to successfully move a project through the system. The applicant determines which land uses are permitted on the property intended for development. (Subchapter 5 – Zoning Districts and Limitations.) 2. Depending on the proposed land use, the applicant must determine which process is required for approval. (Subchapter 3 – Procedures, Subchapter 4 – Boards, Commissions and Committees, Site Design Criteria Manual, and associated flowcharts available online on the city's website.) The applicant makes an official application to the city based on regulations found within the DDC (Subchapter 5 – Zoning Districts and Limitations, Subchapter 12 – General Regulations, Subchapter 13 – Site Design Standards, and other applicable Denton Development Code Assessment Report Part 2: Assessment of Current Regulations Theme 1: Create a More User - Friendly Code subchapters; Application Criteria Manuals; and Planning and Development Checklists). 4. Once granted the necessary entitlements from the approval body, the applicant is able to apply for a building permit for the project. The development process is not particularly onerous or complex; however, due to the current organization and layout of the code and associated regulations it is difficult for staff to administer and for the applicant to predict an outcome of success. The reorganized code should group all the administrative provisions in one clearly labeled administration chapter that functions as a "one- stop- shop" for code users needing to learn about the development review process. Similarly, the new code organization should group all the various use - related provisions in one chapter, versus the current approach that spreads out standards for uses (like group homes and manufactured homes) in multiple locations. Another opportunity for consolidation is all the development standards (e.g., landscaping, site design). Further detail on the suggested reorganization is included in the Annotated Outline of a new DDC included at the end of this report. ■ Begin each subchapter with a well- defined purpose and include a general description of the regulations contained within; ■ Group related materials together in freestanding chapters for administration, districts, uses, and development standards to eliminate redundant information (per the organization suggested in the Annotated Outline); and ■ Consider moving all definitions into a single subchapter at the end of the DDC and review similar definitions incorporated from the other ordinances to eliminate conflicts. As an example, see the Frisco, Texas zoning code at: http:// www. friscotexas .gov /del)ailments /l)lannin Dg eN,elopment /planning Pages /Zoni ngOrdinance.aspx. In addition, new definitions should be created for terms not currently defined by the DDC. These new definitions will make enforcement of the code much easier by removing the need for interpretation. Subchapter 3, Procedures, currently includes the types of development actions to be considered under each procedure, the criteria for approval, minimal description of each procedure, and an appeals provision. To provide a comprehensive and clear delineation of procedures, the updated DDC Subchapter 3 should include the following common elements for each type of procedure: ■ Applicability — the type of permit, approval, or other procedure the section applies to. ■ Initiation — how an application is filed, and to whom. ■ Pre - application — designate appropriate staff for each type of application or process. Denton Development Code Assessment Report Part 2: Assessment of Current Regulations Theme 1: Create a More User - Friendly Code • Completeness — provide procedures and time limits for determining Nvhether application includes sufficient information, along Nvith legal authority to return insufficient applications. • Approval procedures — designate the body Nvith jurisdiction to approve or deny the type of hearing or process, and how a decision is reached. • Criteria — include criteria unique to that application, along Nvith cross - references to applicable standards in the regulations. • WithdraNval and Reapplication — indicate Nvhether and when new applications can be filed if the application is N ithdravm or denied. • Scope of Approval — indicate the type of activity authorized by approval, and how long the decision remains valid. • Recording — designate how the approval is documented and maintained. Code users Nvould find it much easier to use, navigate, and understand the city's development regulations if principal development regulations Nvere consolidated to some extent. This approach is taken by many communities to make their regulations more user - friendly. For example, the YoungstoNvn, OH zoning code consolidates dimensional and form standards; parking and loading; circulation; landscaping; design; lighting; signs; subdivision; and operations and maintenance standards into a singular chapter — Development Standards. The sections for individual zoning districts summarize some of the basic dimensional standards in a short table. To view the code, visit their Nvebsite at: httr):/ h«« v .cit %-of-,-ounL,stownoh.orL,/cit %- hall / del )artments /planninL,/I)lanninL,.as Communities are increasingly using diagrams, flow charts, and tables to delineate Nvhich processes and procedures are required for a particular development application. Predictability gives developers and city staff the tools they need to navigate the development review process effectively and efficiently. ''... TABLE 1105-A: SUMMARY OF PROCEDURES H = PUBLIC HEARING REQUIRED A =APPEAL D � REVIEW AND DECISION M � MAILED NOTICE REQUIRED InM MEN EM A procedures summary table from the Youugstotivu, OH code helps the user quickly reference applicable sections of code and identify the approval process associated with each application. Denton Development Code Assessment Report Part 2: Assessment of Current Regulations Theme 1: Create a More User - Friendly Code ■ A summary table that lists all development applications and indicates the review and decision - making entities associated with each; ■ A section setting out standard review procedures and decision criteria for each type of development application, rather than by decision - making entity; and ■ Additional cross - references to applicable sections of the DDC that apply to each of the procedures. The old adage, "a picture is worth a thousand words," is certainly true when trying to communicate concepts associated with development regulation. Tables, flowcharts, illustrations, and other graphics are helpful in conveying information concisely (and in many cases, more clearly than text), thus eliminating the need for lengthy, repetitive text. The city's current development regulations make limited use of photographs, tables, flowcharts, and graphics. We recommend expanding the use of photographs, illustrations, diagrams, and other graphics to more clearly show hoer dimensional standards are measured and hoer development standards (parking, landscaping, buffers, etc.) and especially building design standards are applied. This will be particularly important in and around downtown, where additional design standards are expected to be applied. The introduction of new graphics and flowcharts can begin in this project by focusing primarily on the topics addressed in this report — administrative procedures and inflll/redevelopment standards. As future amendments are considered related to other issues, such as new zoning districts, additional graphics may be added. Denton Development Code Assessment Report Figure XX- XX -X -A: Dumpster screening These graphics from the Duluth, MN code shotiv permitted parking areas (left) and a sample image of appropriate lumpster screening (above). M iles4derr4fial Districts All (Lots The rear yard andl one side yard The area hehveen one side lot line and To nearest side wall of the dwelling Non r comer lot wiith unlit and its extension to the improved the front {See 1y! dwelling unit and street atrutting yard. diagram to the right) t d no garage T The area between the dosest sidg lot . °. line to the side wall of the dwelling urnt Monrcorrer lot wiith nearest to the garage and Is dwelling unit and detached garage extension to the improved street abutting the front yard tSee diriagram to - �l the night) The area between the closeot side lot ......... r line to the common wall separating the V Mani -comer lot wiith dwelling unit and garage and its 4 dwelling unit and extension to the improved street v.�l attached garage abutting the front yard {See diiagram to the right) Corner Iot By uarianice per Section 5t7 -i7 g Waidjuseardspi a purpose info All Mixed Use and Special Buildings or projects constructed after finsertirAcrtrvodato at Purpose (Districts p csctfwrrref shall locate no more than 50% on off-street aooessoiyr parching within required front yard areas "I Farm Districts Parking only permitted on those portiions of the Ich permitted for the building type being constructed pursuant to Sections 50-16 and 5022. Denton Development Code Assessment Report Figure XX- XX -X -A: Dumpster screening These graphics from the Duluth, MN code shotiv permitted parking areas (left) and a sample image of appropriate lumpster screening (above). Part 2: Assessment of Current Regulations Theme 1: Create a More User - Friendly Code Code graphics can be effectively accomplished using a number of different software programs. Simple diagrams and tables can be produced using Microsoft Word, and more complex drawings depicting dimensional standards can be drafted using products such as Trimble's SketchUp and Adobe Creative Suite (Photoshop, Illustrator, and InDesign). These programs allow staff to quickly create and update drawings depicting dimensional standards, without having to outsource the work to a consultant. There are front -end costs associated with purchasing these software packages and with training; however, they will save staff time in the long run. Creating complex graphics using Microsoft Word, for instance, is difficult and time- consuming because the intended use of the software is word processing. Using graphics software programs will help the city quickly update dimensional standards drawings associated with anv future code amendments. [r%nIP g d I III IY6 d k I tltl Mg k "nt M I -I ulp tivlid p vuae8 wino it py. F��nre oY a �.7 kod'il ride yo d.1kotk i,pve lhzmpp ®ard iN xl twu '�/ �. 'tgle9mni lyh sinplo-fnmi�ty hm rains "/�J'.}7 MoIX4X Ily 'h g 6,0 d Iru Yrt ,dt. S dyk th t n is'g �dtnn amend L„/ mmimf f di h*yod d kL 0 e 6ts \4 dj ttofi,q gk 9 IlyI ,P Hof¢ r.o ,Obilkl, ru IrLY Lgpj!Ll -bie -- — I 19 i 2 it i I�u pp � II IUII�I i m I it m SdC1IIr il ........... The sample graphic from the Morrisville, NC code (left) combines the use of Sketch Up modeling and ivord processing to convey the relationship of surrounding development to the Totivu Center Residential District. The graphic above depicts lot standards for a residential district iu the Arlington, TX Unified Development Code. We recommend that all review procedures in DDC Subchapter Three be enhanced with flowcharts, which quickly convey the interrelationships between procedural steps. Staff pointed out that it would be beneficial to incorporate a simple chart in the code with the different application types, decision - making bodies, and notification requirements. Although the staff already uses a similar "cheat sheet," it is not adopted as code and has not been publicly distributed. We also recommend consolidating site development standards into tables and diagrams when it makes sense to facilitate quicker understanding of the requirements. Expand the use of photographs, illustrations, diagrams, and other graphics throughout the code to more clearly show how dimensional standards are measured and how development standards (parking, landscaping, buffers, etc.) and especially building design standards are applied; and ■ Consolidate site development standards into tables and diagrams when it makes sense to facilitate quicker understanding of the requirements. Denton Development Code Assessment Report Part 2: Assessment of Current Regulations Theme 1: Create a More User - Friendly Code Many stakeholders, including the City of Denton's legal department, raised concerns regarding obsolete provisions and inconsistencies throughout the Denton Development Code. Many of these issues are the result of the adoption of the DDC in 2002, and failure at that time to repeal inconsistent provisions elsewhere in the Code of Ordinances. Codes that are inconsistent with other city policies and procedures, or are inundated with inconsistent regulations lead to frustration by staff and the developer throughout the development review process. If a developer is given conflicting information, then it is difficult to plan for or design a site to meet the requirements. Conflicting information also leads to increased review times for staff — a function of negotiating interpretations from legal staff or management prior to responding to an applicant. Even a few long -time staffers noted how difficult it could be to review development applications for compliance with the DDC. A code that is difficult for staff to administer can be assumed to be even more challenging for the developer or citizen to comprehend. There are three major areas of concern regarding the consistency of Denton's development regulations: ■ Conflict with old code sections and provisions; ■ Inconsistency between code provisions and the Application Criteria Manual; and ■ Internal code conflict within the DDC. Conflict with Old Code Sections There are instances where old code provisions (from prior to the 2002 DDC update) are still being followed. One such instance is Denton's automatic special exception designation in Section 35.11.3, which we recommend revising. We understand that staff must refer to old code sections under which the special exception was approved during the development review process. (This will be discussed further in Theme 3.) Another specific issue raised during the stakeholder interviews was the potential for overlap of current Subchapters 17 and 19, and the old Code Chapter 30, Flood Prevention. Apparently Chapter 30 continues to be actively enforced because it contains and implements FEMA standards. The old Code is still available online, accessible from the city's website. Many of the chapters within the old code have been repealed; however, old Code Chapter 30 is not one of them. Subchapters 17 and 19 of the DDC should be amended to remove overlapping regulations and to incorporate the provisions of the old Code Chapter 30, Flood Prevention that are being enforced. The city should repeal provisions from the old development code that are no longer in effect or are in direct conflict with the DDC. ■ Incorporate valid land use regulations from the old code into the current DDC; and ■ The city should eventually repeal provisions from the old development code that are no longer in effect or are in direct conflict with the DDC. Denton Development Code Assessment Report Part 2: Assessment of Current Regulations Theme 1: Create a More User - Friendly Code Inconsistency with Criteria Manuals There are instances where the requirements in the DDC are inconsistent with the applicable criteria manuals. A good example is the Site Design Criteria Manual Section 2 — Landscaping and Buffering. Provision A.2 discusses the number and spacing of street trees. It requires street trees every 30 feet, along the street frontage. This is in conflict with the DDC Section 35.13.7.C.3, which provides a range of spacing requirements for single - family residential developments based on the linear frontage of the lot. It also leaves out additional information provided in the DDC Section 35.13.7.C.4.b that requires different species on parallel streets within two blocks of each other. Throughout the ordinance are references to design criteria manuals such as the Transportation Design Crlterla Manual and the Site Design Crlterla Manual. Often, the regulations stated in the design criteria manuals are identical to the regulations within the DDC. Identical regulations in multiple locations can lead to inconsistencies when one ordinance or manual is amended without amending the other. Using street trees as an example again, under provision A.1 Location of Street Trees in the Site Design Criteria Manual, it requires street trees to be located between the street and sidewalk. The language is nearly identical to Section 35.13.7.C.2. If the provision is amended in the DDC, the Site Design Criteria Manual must be updated accordingly. If the Site Design Criteria Manual referenced the DDC section, it would prevent the potential for future inconsistency. Although the Site Design Criteria Manual clearly states that it does not supersede the DDC, conflicting provisions are still at the root of unnecessary confusion for the end user. Amend DDC to be consistent with regulations in criteria manuals; and ■ Staff should remove duplicative language in the criteria manuals. CHALLENGE POSED BY CONFLICTING REGULATORY DoctTAIENTS For example, a property owner wishing to develop a commercial use adjacent to a residential district must provide adequate buffering according to Section 35.13.8.A & B (Buffer Requirements). Table 35.13.1 shows that commercial uses abutting residential are required to provide a "Type C' buffer consisting of a 15 -foot planted strip that includes six trees and 25 shrubs per 100 linear feet. In the Site Design Criteria Manual, the buffer requirements are listed as any combination of fencing, vegetative buffer, or berms that create a minimum six - foot high screen. There is no reference to a 15 -foot planted strip, and the trees are required at a rate of one tree for every 30 linear feet. Section 35.13.3.A.2 (Procedure/Plans required) states that Site Review applications shall be made in accordance with the Site Design Criteria Manual. This can quickly lead to confusion for both local and national developers whether they are developing a concept or trying to obtain an application approval. The project team can work with staff to highlight additional issues in the Application Criteria Manual and other manuals that should be addressed with future updates. Internal Inconsistencv within the DDC The criteria for approval of development applications are listed in the procedures section of the code (Subchapter 3); however, they do not always correspond to other sections of the code. One example is within Subchapter 11 — Nonconforming Uses. Section 35.11.5.2.0 permits expansions of nonconforming uses if they are approved following the Board of Adjustment procedures listed in Subchapter 3, however, the criteria for approval of nonconforming use expansions in the referenced Section 35.3.6.13.4 for the Board of Adjustment are unclear. 10 Denton Development Code Assessment Report Part 2: Assessment of Current Regulations Theme 1: Create a More User - Friendly Code Another notable inconsistency is the approval process for an Alternative Development Plan. The Site Design Criteria Manual states in the overview that an ADP is reviewed by the Planning and Zoning Commission and approved by City Council. This is inconsistent with the procedures outlined in the DDC, Section 353.5.C, which makes no mention of City Council approval. This is also inconsistent with a development review flowchart that shows P &Z approval as the final approval mechanism for several development applications, including the ADP. Additionally, there is conflicting information as to whether or not the Planning and Zoning Commission shall hold a public hearing versus a public meeting for approval or consideration of an ADP application. Section 353.5.C.4 states that after closing the public meeting, the Planning and Zoning Commission may take action consistent with The Denton Plan and the Development Code. Definitions are not provided for public meeting or public hearing in the DDC. A secondary problem resulting from inconsistent regulations is the increasing need for code interpretations by planning and legal staff. These interpretations have been collected over the years as the city's "blue pages "; however, there does not appear to be a centralized record of all code interpretations. The code does not include a process for incorporating official interpretations made by the Director of Planning and Development. Without an official process or centralized resource, staff is often faced with tracking down historical decisions made by current or previous authorities. • Remove language from the DDC that is inconsistent with other code provisions or supporting documents (including flowcharts, handouts, and Application Criteria Manual); • Amend definitions that are vague or inconsistent with provisions of the DDC. Many of these examples are highlighted in the code review documents completed by Municipal Code Corporation, which were distributed to our team; • Create new definitions for terms not currently defined in the DDC; and • Work with staff to identify existing interpretations that should be added into the DDC as part of this project. Denton Development Code Assessment Report 11 Part 2: Assessment of Current Regulations Theme 2: Streamline the Development Review Procedures An ideal development revievy process is one that is predictable and provides clear expectations to the applicant, Nyhich the staff can administer consistently Nvith clear direction, and Nvhere approvals of development applications result in the desired built environment consistent Nvith the community's long -range planning policies. In our experience, most developers prefer to build in communities Nvhere the development revievy process is predictable and consistent, even if the process takes time. The development process should be vieNved as a partnership betvyeen the city and its residents and business community. Several stakeholders noted during intervievys that the DDC lacks the clarity needed to avoid constant interpretation and negotiation. In Denton, frustrations Nvith the development review process may be generally categorized as follovys: ■ Concerns Nvith the development revievy process itself; ■ Lack of customer service; and ■ Inadequate interdepartmental coordination. In Denton, almost all development applications are processed using the folloNving procedure. The development revievy process begins N-,-hen a complete application is submitted to the city. For example, a complete application for a general development plan is submitted. The city assigns the project to a case manager and it is distributed to members of the Development Revievy Committee (DRC). The DRC holds an internal meeting to determine major issues to note in comments to the applicant. Initial comments are distributed to the applicant and a DRC meeting is scheduled Nvith the applicant. If the application requires revievy by DRC Engineering, then the applicant begins Nvorking Nvith the DRC Engineering team on issues such as off -site easements, floodplain issues, right- of -N -my permits, traffic impact analyses, and development agreements for public infrastructure. Once all issues are resolved by DRC Planning and DRC Engineering, then the application is scheduled for revievy and approval by the Planning and Zoning Commission. 12 Denton Development Code Assessment Report Submission Completeness Review Return to Appkcant No Yes Projects Assigned t view Internal DRC Meeting Comments to Applicant DRC Meeting with Applicant No DRC Engineering Application _ Yes__ Return for Review ------ Resubmi" DRC Review Yes Return for Review N° IDRC Approved P&.Z Approved Part 2: Assessment of Current Regulations Theme 2: Streamline the Development Review Procedures 1. Dev. Agreement 2. TIA 3. CLOMRJLOMR 4. TOOT Permit 5. Offsite Easement DRC Engineering The diagram at left describes the general approval process for the following development application types: • Alternative Development Plan • Development Plat • Final Plat • Replat • General Development Plan • General Development Plan Amendment • General Development Plan Extension • Conveyance Plat • Plat Extension • Preliminary Plat • Plat Vacation Components of the development review process addressed in this section of the report include the Development Review Committee (DRC), decision - making authorities, review timelines, site plan procedures, pre- application conferences, and the use of ProjectDox. Improve the DRC Process The Development Review Committee in Denton is comprised of staff from several departments to ensure a coordinated technical review for development applications to comply Nvith each subchapter of the DDC and applicable application criteria manuals. The primary DRC revieNvers are DRC Engineering, Planning & Zoning, the Fire Department, Denton Municipal Electric, and Building Inspections. Within the DRC Engineering Section are members from Solid Waste, Street Department, Drainage Department, Water & WasteNvater, Inspections, and Traffic. Secondary DRC revieNvers include the Airport, Denton County, City Attorney's Office, Watershed Protection, Economic Development, Parks & Recreation, Real Estate, and the Police Department. Because so many departments are responsible for revieNving a development application Nvithin the DRC process, it requires tremendous coordination. Denton Development Code Assessment Report 13 Part 2: Assessment of Current Regulations Theme 2: Streamline the Development Review Procedures DRC AdminiVstlratorf al Public and Stakeholders ombudsman DRC primary Reviewers. ORC Secondary Reviewers El DRC Engineering. ❑ Al,porrt C7 Plannimµ&. Zmo mg l-7 DeMon Ca Wy CI pile Dept. AHt r yr's Office © City I i_7 DM[ CJ wale hed Pnotaetinn U MdingllnspeMWS U E10,1 —C N,010pnleott _____ _______________________________ iir N, k, & �e realiio C7 Sheet. De {tairtmerq. Cl Reap Estate IJ P.1- (Development Review Stakeholders Engineering Administrator C7 ThePUblic F1 5n11d owaste L.J N.- I"prnent'& D'Ading Csrm ity C7 Sheet. De {tairtmerq. F] City Cb ncil CJ nraporage Dena rlmecrY D Appointed a—d. —d 4V2tel' /4NeY9w VWN1',Y4' C.armrNisiNns i_l bospecti.", D DHC M—bera C.7 Traffic U QthP r CiIV, Skate. acrd Federal., A.gcrnd,, 1::7 susinass c ©,,,mundrcy This organizational chart indicates the complexity in navigating the DRC process in Denton. However, itith improved internal coordination, the development review process could significantly improve. Notably, the DRC process applies to most projects in the city — big or small, straightforNvard or controversial. This is in contrast to many other communities, which allow smaller applications to be handled purely at a planning staff level, often on an expedited timeframe. Generally, the city should be spending more time and resources on major projects Nvith significant land use impacts and less time running basic projects through the lengthy DRC process. The development review process summan- table on page 16 highlights the number of application types required to go through DRC for preliminary approval. We heard assertions from more than a few stakeholders that the DRC review process is inefficient, unpredictable, and time- consuming. For example, remodeling or tenant finish permits take as long as new construction projects. Another common theme that emerged from our interviews Nvas that staff at DRC is not alvmys empoNvered to make decisions on behalf of their respective department. This means that applicants often have to Nvait for responses to questions until they are run up the chain of command. Further, when staff decisions are questioned, or second - guessed, it highlights the need to amend the code in a Nvay that provides clear direction to both staff and the development community. Each member of the DRC has veto power, malting coordination difficult between departments. Resolving competing priorities has proven challenging under the current system. We heard that, in some instances, 14 Denton Development Code Assessment Report Part 2: Assessment of Current Regulations Theme 2: Streamline the Development Review Procedures Consider Increased Delegation of Minor Decisions to Staff Development applications are not all equal in terms of potential impacts generated or complexity. A one - size- fits -all approach to development review is particularly challenging for staff and developers, requiring the same level of time and resources for a small commercial building as for a major mixed -use project. With the current approach, it appears that Denton may be spending too much time bringing simple projects through the DRC process and often insufficient time spent reviewing big projects. Staff Review Procedures are outlined in Section 353.7 of the DDC. For minor applications, such as minor plats, staff is able to determine whether or not the application complies with the DDC. These staff review applications may be approved if they meet the requirements of the DDC, and staff must issue a written decision to the applicant within 30 days after receipt of a complete application. This process can be used to consider applications for site design review, minor plats, and watershed protection permits; and make determinations regarding the interpretation of DDC standards and designation for new and unlisted land uses. The DDC does not state that Staff Review Procedures require the DRC process; however, the DRC chair approval flowchart on the city's website indicates that the DRC process is initiated for even a minor plat. The DDC specifies which types of applications are required to be approved by an elected or appointed body. We understand that many applications are brought forward using the public hearing process that could otherwise be approved by staff. For example, minor plats and plat amendments can be referred to the Planning and Zoning Commission at the discretion of the chairman of the DRC. The following table summarizes the review procedures and approval bodies for most application types in Denton. Denton Development Code Assessment Report 15 Part 2: Assessment of Current Regulations Theme 2: Streamline the Development Review Procedures �� %%/ � �� / �� ............................... � � viii i . 0 i i iiSTiYiie;:: 1,,,,,,,, .......... ... ........... Plan and Ordinance Amendments Development Code Amendment (any) Comprehensive Plan Amendment Mobilitv Plan Amendment Development Permits Application/Interpretation of Standards Master Planned Coinrnunitv ©- - - © ® -© Plamied Development ©- - - © ® -® Specific I Tse Permit ©- - - ® ® -® Changes to Nonconforming I Tse Construction Plans TXI)(-)T Permit © ® - - - - -® Traffic Irripact Analysis Watershed Protection Permit ©- ® -0 - -® Municipal Setting Designation ©- - - © ® -® Subdivision Approvals General Development Plans ©- - - ® - -® Prehininary Plat ©- - - ® - -® _- ® - - - -® Plat Extension ©- - - ® - -® Plat Vacation ©- - - ® - -® Convevance Plat ©- - - ® - -® Development Plat ©- - - ® - -® Flexibility and Relief Procedures Alternative Tree Plan Alternative Development Plan Hardship Variance _- - - ®0 -® Special Exception ©- - - ® ® -® Historic Property Applications Historic Conservation District ©- - - - ® ®® Historic Landinark Designation ©- - - - ® ®® Because of the high level of paperwork required for all projects, case planners assigned to a project may not be able to act as true project managers. Both staff and the development community stated concern that there is little direct communication between staff and the applicant. A true case manager Nvill partner Nvith the applicant to help them shepherd their project through the system by providing guidance along the Nvay. 16 Denton Development Code Assessment Report Part 2: Assessment of Current Regulations Theme 2: Streamline the Development Review Procedures • Consider delegating approval of additional applications to staff. For example, Final Plats are handled at the staff level in many communities, since they simply verify compliance with the Preliminary Plat already approved by Planning and Zoning Commission; • Clarify in the DDC that Staff Review does not require DRC review, unless referral is made by the director; • Clarify which applications require a public hearing versus a public meeting, and define both in the DDC definitions section; and • Summarize approval authorities in a chart in the DDC similar to the one used on the preceding page, and make available at City Hall West and online. Evaluate the Existing Review Timelines When a complete application is submitted to the City of Denton, the DRC has ten days to provide initial comments. As discussed in the previous section, development review includes multiple departments that are required to complete their review prior to releasing comments to the applicant. For some applications, this ten -day review period is more than adequate. However, for more complex development projects, ten days is not sufficient to provide a detailed, high - quality review. We heard from a number of interviewees that the current review timelines are problematic. One of the most common complaints from the development community was that initial plan reviews are often rushed, leading to new major comments during subsequent reviews that should have been addressed during the first round. This poses significant costs to the developer where these subsequent comments lead to major changes in site design. We recommend developing a system where more complex development projects are allowed additional time to complete initial reviews and minor projects can continue to adhere to the ten -day review cycle. This tiered approach will promote a more thorough initial review process and thus reduce the chances for oversight of regulator- requirements. Most developers would be pleased with a longer initial review period if it meant a more comprehensive review would reduce the likelihood of new issues being raised during second or third review cycles. A tiered approach to development review timelines allows for effective project management for planners that may be juggling several large development projects where their Nvorldoad may not permit a comprehensive review in ten days. This approach would reduce the burden on staff that they may overlook a critical component of the Denton Development Code. Develop a system where more complex applications are allowed additional time (e.g., 30 days, versus 10) to complete initial reviews; City staff should provide development review comments on time, according to the adopted process. This includes interdepartmental staff meeting internal deadlines so that planning can release comments; and The project manager should effectively communicate with the applicant during the course of development review. This includes identifying specific causes of delay and facilitating face -to -face meetings with the applicant if plan resubmittals are not responding to initial comments. (This recommendation echoes suRRestions for improvement in an internal action plan dated March 28, Denton Development Code Assessment Report 17 Part 2: Assessment of Current Regulations Theme 2: Streamline the Development Review Procedures .. 2012)..... .... .... .... .... .... .... .... .... .... .... .... .... .... Refine the Site Plan Review Procedure In most communities, a freestanding site plan review procedure is used as a tool to evaluate a proposed project's compliance with the code's development standards, particularly those relating to site design and layout. In Denton, however, the use of the site planning tool is different than standard practice, and apparently not as effective as it could be. Exactly when and for what types of projects a site plan is required under the current code is not completely clear. The Application Criteria Manual states that a site plan is technically required for certain types of development applications, including: Alternative Development Plan, Specific Use Permit, Master Planned Community, General Development Plan, and Pre - Application Conference. Separately, Section 35.13.3 states that a Site Review is required for any development that is required to meet the requirements of this Subchapter (Site Design Standards). The Staff Review Procedure described in 35.3.7 is to be used for those approvals; however neither of these provisions explicitly requires site plan submittal. In practice, we understand that review of compliance with site design standards is evaluated as part of the review of a building permit application. Construction projects that are permitted uses by right, and conform to the standards outlined in the DDC, can be submitted directly to the building department for permit review. Those applications are then reverted back to the Planning and Development Department to review against the provisions of the DDC. Staff has ten business days to review the permit application. A related issue is the current level of detail required in the site plan submission itself. Because each department reviews the plan for specific code requirements, a site plan is typically revised several times prior to approval of a building permit. All detail is required to be presented at one time, regardless of whether it involves foundational issues like building placement, or more detailed issues like landscaping. The former need to be evaluated early because they can influence many aspects of the project; the latter can be reviewed later after the big - picture issues are addressed. A separate site plan review process would allow the City of Denton to evaluate the fundamental site design elements without reviewing details typically associated with construction drawings during the building permit phase. This is particularly true with projects abutting public utilities where engineering designs may change throughout the review process. For example, the landscape plan currently changes with each revised site plan resulting in unnecessary landscape architecture fees for multiple redesigns. Conceptual landscape plans should be sufficient prior to final approval of the application, at which time additional details would be required. Another issue with current site plan review process is that there is little information regarding the process within the DDC. We understand that the city has separated much of the development application requirements by providing checklists outside the DDC to avoid having to bring a development code update forward through City Council each time the checklist changes. HoNvever, clarIA-Ing in the DDC when a site plan is required and what it is expected to demonstrate provides the developer and staff with a unified review tool and a more predictable process. Establish a site plan review process independent of the building permit or construction document review. For major projects, the city should require approval of a site plan prior to submittal of a building permit application; 18 Denton Development Code Assessment Report Part 2: Assessment of Current Regulations Theme 2: Streamline the Development Review Procedures • Allow site plans to include conceptual landscape plans only, with specific details submitted later, once site design has been finalized; and • Amend procedural sections of the DDC to indicate exactly which applications require site plan approval prior to building permit or construction. Consider a More Effective Use of Pre - Application Conferences Pre - application conferences between a prospective applicant and staff help facilitate the development review process for several reasons. The prospective applicant is able to confirm whether the intended application is the appropriate type of application for the desired development, and thereby avoid wasting time and effort in seeking an approval that does not meet development objectives. The prospective applicant can also get a better understanding of application submittal requirements and deadlines, the review schedule, and what might cause delays to the review schedule (e.g., an incomplete application, pending studies, plans, or policy changes). Such information allows the applicant to better plan and account for the time and effort needed to obtain development approval. Finally, a pre- application conference allows the prospective applicant and staff to identify and discuss substantive issues most likely to be raised by the proposed development and be the focus of review, and perhaps identify potential solutions. The better understanding a prospective applicant has of relevant procedural and substantive issues before preparing and submitting an application, the more likely the application will be complete, the less likely there will be misunderstandings between the applicant and staff or other review bodies, and the more likely the application will appropriately address relevant standards and issues. This, in turn, makes it more likely the review process will be as smooth and streamlined as possible. Denton city staff routinely holds pre- application conferences with prospective applicants, but do so largely in accordance with administrative submittal checklist requirements rather than requirements in the city's development regulations. Although they are encouraged for many development applications, the current regulations require pre - application conferences only in conjunction with Master Planned Communities (MPCs) in Section 35.7.12.4.A. Right now there is an inherent disincentive to take advantage of the pre - application conference for two reasons: 1) the pre- application conference requires a site plan submittal. This deters developers from coming forward with conceptual plans; and 2) concern that the pre - application conference begins the vesting process in Denton, although the pre - application conference checklist states that it does not vest any rights with regard to development. We recommend that the new DDC incorporate provisions requiring pre- application conferences with city staff for most major application types. Although a pre- application conference would be beneficial for all types of applications, we recommend that it be required for the following major development applications because they potentially involve more significant or more complicated procedural and substantive issues and impacts. • Zoning Change /Rezoning • Master Planned Communities • Specific Use Permits • General Development Plans • Alternative Development Plans Denton Development Code Assessment Report 19 Part 2: Assessment of Current Regulations Theme 2: Streamline the Development Review Procedures • Major Subdivision Preliminary Plat Approval • Subdivision or Zoning Variances • Annexations • Comprehensive Plan Amendments • Municipal Setting Designations For all other types of development applications, we recommend that the DDC state that a pre - application conference is voluntary —but strongly encouraged. We heard from many in the development community that the pre - application process was only effective if you knew which questions to ask. Several complained that these meetings were used by staff to simply cite code provisions rather than discuss the process with the applicant and offer solutions for submitting successful applications. We repeatedly heard from intervieNvees their desire to better understand fees and exactions applicable to a development prior to submitting an application for development. The pre - application conference is a good venue to discuss those types of questions. Aside from requiring the pre - application conference, we also recommend improving the level of detail provided during the meeting. • Require pre - application conferences for more applications; • Provide deeper discussion of fees and exactions during the pre - application conference; • De- formalize the pre - application process to allow for conceptual discussion to take place. Use the process as a creative opportunity to develop options for the applicant; and • Provide a clear description of the expected review process and associated timelines for approval during the pre - application conference. Evaluate and Enhance Use of ProjectDox System We heard several remarks about the ProjectDox online application review tool during our stakeholder interviews. Developers contended that submitting documents online is often tedious, and there is little training offered to them on how to use the system. Several staff members pointed out that the system is not being used to its full potential and is therefore losing some of its functionality. One of the biggest complaints is that developers are free to upload documentation freely, without much guidance as to the types of files or the order to which files are uploaded. This in turn means that staff spends a significant amount of time sifting through documents in search of specific information for compliance against the land use regulations. We also heard that there is little training offered to staff on how to properly manage the full extent of the ProjectDox software. The Planning and Development Department is currently responsible for oversight of the DRC process. Comments are not released to the applicant until every reviewer has input their comments in the ProjectDox system. When one or two reviewers fail to complete their review on time, it slows down the entire process, often leaving the planner to blame. Additionally, we heard that once a staff reviewer has 20 Denton Development Code Assessment Report Part 2: Assessment of Current Regulations Theme 2: Streamline the Development Review Procedures submitted comments in the system, they are not able to amend those comments until each additional reviewer has issued comments on that same application. • Provide additional training to the development community on the use of ProjectDox; • Require consistent and strict adherence of the use of ProjectDox; • Offer additional training and ProjectDox refresher courses for staff reviewers; and • Consider expanding the use of additional functions available through the ProjectDox software, such as automatic email notifications or GIS mapping integration. Customer service is the heartbeat of successful local governance. With good customer service, local governments build relationships with members of the community and provide businesses and residents with a sense of ownership of the city's plans, policies, and regulations. Without quality customer service, tensions run high and the community begins to mistrust their government. We heard of much respect for dedicated individual staff members, but some in the development community believe that the City of Denton generally has earned a reputation for saying "no" without offering plausible solutions. They claim that staff are citing code provisions rather than Nvorking to develop viable solutions with applicants during the pre- application and DRC review process. Staff should partner with applicants to lead them through the development review process, rather than simply advise applicants to follow the provisions of the DDC. We also heard the shared sentiment among several stakeholders that the code inspectors are inconsistent with their comments. In some cases, different inspectors are malting different comments on the same development projects. A fundamental function of customer service is providing responses quickly and accurately. In Denton, we heard that reaching staff can sometimes be difficult, especially by phone. Some stated that responses from staff often tape longer than a week. We recommend that the City of Denton evaluate existing customer service procedures and identify areas in need of improvement. Communicate clearly with the development community and with other departments as to how the development review process works. Much of the frustration was based on confusion on the process and lack of communicated expectations. This includes making handouts available that explain the development review process and that clearly describe expectations throughout the process. This recommendation is consistent with a recommendation listed in the 2002 Zucker Report suggesting that the format and display of handouts be revised in addition to adding new summary handouts; Denton Development Code Assessment Report 21 Part 2: Assessment of Current Regulations Theme 2: Streamline the Development Review Procedures ■ Review nearby community processes for opportunities to improve Denton's policies and procedures. For example, Plano and Arlington have implemented a "one -stop shop" approach to development where a current or prospective applicant can ask questions about the review process, visit with staff from multiple departments, and even receive a same -day permit for some straightforward permits like fences, decks, and others; Impact fees and exactions should be discussed up front with the development community when a new project concept is presented. This issue was repeatedly raised as a major point of contention among the development community. Water and wastewater are fairly straightforward and the applicants know what the city expects. Conversely, perimeter street improvements are not communicated effectively regarding expectations or standards. Additionally, the city is not always consistent in application of expected improvements; • Enhance the documentation of the DRC process in the DDC, Section 35.4.4. by including specific information on the makeup of the DRC, operational procedures of DRC, and requirements for scheduling a meeting with the DRC; • Provide critical information about the development review process online. People are increasingly dependent on online information, and cities should be responding accordingly. Denton should continually update their website to reflect frequently asked questions, up -to -date checklists and flow- charts, and clear explanations of the processes involved with doing business in Denton; • Establish a web -based mechanism for continual feedback. The city needs a way to formally solicit feedback from its citizenry and the development community in order to maintain a high -level of service; and • Per the recommendation in the 2002 Zucker Report, the city should prepare an engineering applicants guide to provide requirements and expectations up front — prior to permit or plan submittal. This will reduce surprises when developers receive review comments during the review process. The City of Denton should consider organizational improvements to improve interdepartmental communication related to the development review process. During our interviews, members of the development community commented that they have witnessed heated interdepartmental disagreements on several occasions during the DRC process. This type of public display can quickly lead to mistrust of the current system. Because many of the members of the DRC have individual veto power, there is no mechanism to incent cooperation in coming up with viable solutions to project concerns. The current DRC system does not provide a sufficient forum for resolving competing priorities. In addition to issues with the DRC process mentioned earlier (e.g., same level of review for all applications), applications are reviewed inconsistently between departments. This creates conflict between departments and proves challenging for developers that are forced to respond in several different ways to appeal to each department. We learned that tension exists not only between planning and engineering staff, but also between DRC engineers and Operations staff. Denton may consider reorganizing specific departments to maximize the efficiency of the development review process. For example, integrating development review engineers and development review planners in the same department will allow for a coordinated overview of the 22 Denton Development Code Assessment Report Part 2: Assessment of Current Regulations Theme 2: Streamline the Development Review Procedures development process and would foster a problem - solving environment where competing interests work together toward a common solution. Another internal issue that was raised through the March 28, 2012, action plan was to reconcile differences between Development Review Engineering comments and CIP "wish lists." This is an organizational issue that should be addressed outside the venue of a particular development application or DRC conference. Reserved pending further discussions with staff. Denton Development Code Assessment Report 23 Part 2: Assessment of Current Regulations /Theme 3: Establish Tailored Standards for hitill and Redevelopment Projects The availability of vacant and often affordable land on the outskirts of cities slate for planning and design. The unintended consequences of fringe development, however, include increased commute times, increased costs to provide city services, and in some case the deterioration of the city's core. offers developers a clean The City of Denton has responded to the sprawl paradigm with incentives and regulations aimed at encouraging development within the central city while also protecting Denton's established neighborhoods and businesses. This section of the report focuses on the ability of the city to effectively implement the Downtown Implementation Plan�1i j% W manage and promote infill and redevelopment, and remove barriers standing in the way of desired development patterns in Denton. Infill development in Denton is generally defined by two -acre or smaller parcels that are vacant, surrounded by existing contiguous development, and currently served with all or most public services and facilities. Redevelopment, although not defined by the DDC, refers to the transformation or improvement of sites within the city that are surrounded by contiguous development and have already been developed at one point in time. In 2007, as a response to increasing growth pressures and the desire for increased densities and economic development in the core, the City of Denton adopted the Infill Special Purpose District, Subchapter 35.7.14 of the DDC. The purpose of this overlay district is to encourage development on properties that have remained undeveloped within Denton's existing neighborhoods. These regulations are intended to provide increased flexibility for the development community; encourage a diverse range of housing stock to meet the needs of current and future employment; respond directly to a market for mixed -use developments; and to meet Denton's economic development goals. Several interviewees, including staff, expressed frustration with the overall functionality of this special purpose district. One of the repeated concerns was that the physical boundary of the infill special purpose district is simply too large. The current boundary effectively includes development within "the loop," generally bounded by Windsor to the North, I -35 E to the South, Mockingbird and Woodrow to the East, and Bonnie Brae to the West. The overlay, and accompanying relaxed development standards, may not be applied on an entire block, an entire neighborhood, any land greater than two acres in size, or infill land within the boundaries of any other special purpose or overlay district. These limitations are exacerbated by the fact that infill properties must comply with the City of Denton's definition of infill properties — essentially vacant land that has never been developed or properties proposed for redevelopment. The regulations would not apply to underdeveloped properties within the city. In reality, this combination of limitations leaves very few properties that may take advantage of the incentives provided under the Infill Special Purpose District. 24 Denton Development Code Assessment Report Part 2: Assessment of Current Regulations /Theme 3: Establish Tailored Standards for hitill and Redevelopment Projects ■ Reevaluate the boundary of the Infill Special Purpose District to consider a more targeted area; Allow for greater flexibility of administrative adjustments by the Planning Director in the Infill Special Purpose District. Expand the adjustments to include 25% adjustment of other site development standards such as parking and landscaping; and Consolidate definitions of infill and infill development, and redefine to include a broader range of eligible properties within the Infill Special Purpose District. The city should consider alternatives for encouraging infill development within the city's core, including amending the boundan- of the Infill Special Purpose District to a more targeted area where the city would like to encourage increased density and economic development; and adjusting the exclusions of the Infill Special Purpose District to allow the flexible standards to apply to redevelopment sites and larger sites. The Planning Director is currently authorized to grant administrative adjustments up to twenty -five percent from the requirements in Subchapter 5 of the DDC for height, setback, and lot coverage per Section 35.7.14.2.D. Increasing this flexibility for other standards such as site design standards, general regulations, and parking will further encourage investment and revitalization within the Denton Infill and Special Purpose District. The project team asked the stakeholders what types of barriers to infill and redevelopment exist in Denton. Many of those interviewed were able to point to specific examples within the DDC that they believe have either delayed or prevented infill and redevelopment. City staff, members of the business and development community, and other stakeholders acknowledged that the current regulator- system is not helping Denton to encourage infill and redevelopment or to implement recommendations outlined in the DTIP. Tying into Theme 2 on development procedures, there was an overall sentiment that the inflexibility of the code was one of the most significant barriers to infill and redevelopment in Denton. Specific DDC barriers repeatedly identified as barriers include the following: ■ Section 35.113 - Special Exceptions/Nonconformities; • Section '15. 13.5 - Alternative Development Plan process; • Section 35.13.7 - Tree preservation and landscape requirements; • Section '15. 131.8 - Landscape buffering requirements; • Sections 35.13.9.13, 35.13.13.7, and the Site Design Criteria Manual - Siting and screening of trash enclosures and recycling containers; • Subchapter 14 - Parking requirements and standards; and • Sections 35.17.6 and 35.17.7 and Subchapter 19 - Floodplain regulations & drainage. ■ Section '153. 12 - exaction proportionality determination process; Denton Development Code Assessment Report 25 Part 2: Assessment of Current Regulations /Theme 3: Establish Tailored Standards for hitill and Redevelopment Projects Regulating Nonconformities There are several issues concerning regulation of nonconformities in Denton: ■ Inconsistent provisions within the DDC; ■ Cataloging or tracking approved special exceptions; and ■ Lack of sunset provisions. Subchapter 11 of the DDC covers nonconforming uses. The criteria contained in this subchapter are inconsistent with the procedures outlined in Subchapter 3. For example, Section 35.11.3.0 states that a nonconforming building or site (automatically designated a special exception with adoption of the 2002 DDC) may be rebuilt as is after being destroyed in part or in total, except for voluntary demolitions. This is contrary to 353.6.13.4.a, which permits the Board of Adjustment to authorize the reconstruction and occupancy of a nonconforming structure, or a structure containing a nonconforming use, where it has been damaged by fire or other causes to the extent of more than fifty percent, but less than the total of the replacement cost of the structure on the date of damage. Additionally, our understanding is that the special exceptions designated with adoption of the 2002 code have not been effectively cataloged, and further that staff has to review sections of the old code under which the special exception was approved. This has made the redevelopment process difficult — placing the burden of proof on staff rather than the property owner for determining the applicability of the development standards and regulations. Lastly, the special exceptions section does not contain sunset provisions — meaning that they are valid in perpetuity, even in the case of ownership transfer. We recommend removing inconsistent language from Subchapters 3 and 11 regarding nonconforming uses and special exceptions. We also suggest cleaning up those sections to better distinguish between nonconforming uses, nonconforming structures, and nonconforming lots. Duplicate information should be consolidated into one subchapter to avoid future inconsistencies. ■ Amend Subchapters 3 and 11 to be consistent regarding nonconforming uses and special exceptions; ■ Better distinguish between nonconforming uses, nonconforming structures, and nonconforming lots; and ■ Consolidate duplicate information into one subchapter. Alternative Develoument Plans The Alternative Development Plan (ADP) provides the option to deviate from the design criteria through a discretionary Planning and Zoning Commission Procedure. It was established as a means to provide greater flexibility to developers when the DDC was adopted in 2002, and is used in a significant number of projects today. 26 Denton Development Code Assessment Report Part 2: Assessment of Current Regulations /Theme 3: Establish Tailored Standards for hitill and Redevelopment Projects A significant number of stakeholders intervieNved mentioned issues Nvith the ADP process in Denton. Many communicated their discomfort Nvith the process, stating that it Nvas simply a mechanism to Nvaive the code and that ADPs are typically approved. Developers argue that it is unpredictable. Planning staff and the Planning and Zoning Commission argue that it more closely represents a variance process. Others claim that the trade -offs negotiated through this process rarely mitigate the issues raised, and that they are often arbitrary. Criteria for approval of an ADP are outlined in 35.13.5 as follows: • Preserve existing neighborhoods; • Assure quality development that fits in Nvith the character of Denton; • Focus new development to activity centers to curb strip development and urban sprawl; • Ensure that infrastructure is capable of accommodating development prior to the development occurring; and • Ensure that the developer's alternative proposal results overall in a high quality development meeting the intent of the design standards in this Subchapter (13 Site Design Standards). The Alternative Development Plan (ADP) process and procedures are problematic. Although the city and the development community appreciate the value of flexible standards for infill or redevelopment — the ADP process as currently implemented is not always resulting in better development. Additionally, Nve heard from staff and others that there is tremendous political pressure to make these negotiations Nvork. Alternative Development Plans are Nvidespread throughout the Infill Special Purpose District, are difficult to track and enforce, and are unpredictable for the development community. For each of these reasons, the ADP process is seen as a barrier to infill and redevelopment. Tree Preservation and Landscape Requirements Like many communities, the City of Denton places an emphasis on the importance of maintaining an adequate number of trees and tree canopy as part of their overall dedication to environmental Denton Development Code Assessment Report 27 Part 2: Assessment of Current Regulations /Theme 3: Establish Tailored Standards for hitill and Redevelopment Projects management. The tree preservation ordinance, Section 35.13.7 of the DDC, helps Denton to manage city trees and provide for a permitting and enforcement procedure for preserving trees on private property when reviewing development applications. HoNvever, because of the complexity of these provisions, the development community believes the tree protection ordinance to be a considerable barrier to infill development. As with other sections of the code previously mentioned, there are several inconsistencies between the DDC and the Site Design Criteria Manual regarding tree preservation. For one, it is difficult to determine the exact process for tree preservation or mitigation by reviewing the DDC and the Site Design Criteria Manual. According to the Site Design Criteria Manual, an application may be considered complete only if the landscape plan identifies which trees on site are to remain and the developer provides a tree survey and a tree protection plan. The DDC uses different terminology and refers to tree preservation percentages according to an initial "Tree Inventory Plan." If the applicant must remove trees for their development, they can apply for a tree removal permit and will likely have to comply with tree mitigation standards according to Section 35.13.7.A.7. Another issue raised during the stakeholder interviews was the difficulty in complying with the street tree provisions of the DDC when other departments (particularly engineering and utilities) have separate requirements. For example, street trees are required to be located between the street and sidewalk, except in cases where there is a dedicated planting strip within the right -of -N ay, or the sidewalk is greater than eight feet wide and designed to accept trees in tree yells. Conversely, no trees may be planted closer than nine feet from any underground water or wastewater utility connection or main. This issue can be compounded with landscape buffer requirements. If a utility easement lies within a landscape buffer, it can be counted toward the required buffer area; however, trees and shrubs are not permitted in that area. These provisions taken as a whole make it extremely difficult to comply with the tree preservation and canopy requirements. Our understanding is that the tree preservation ordinance is currently under review and is scheduled for amendments concurrent with this process. We recommend a consistent administration of landscaping and tree standards and an increased flexibility downtown and Provide greater flexibility to modify the landscaping Purpose District; ■ Landscaping and tree standards should be enforced compliance with the DDC; and ■ Incorporate any specific recommendations from the citizen committee into this updated DDC, as possible. within the Infill Special Purpose District. Trash Enclosures The siting of and screening of dumpsters was raised numerous times as hindering infill and redevelopment, as well as creating general enforcement issues throughout the city. For small infill or redevelopment lots in the city, there is simply not room to comply with the trash screening requirements and comply with parking, landscaping, and other site development standards. Without flexible standards for these lots, applicants are discouraged to develop knowing that it will require a variance or an ADP approval. 28 Denton Development Code Assessment Report Part 2: Assessment of Current Regulations /Theme 3: Establish Tailored Standards for hitill and Redevelopment Projects The lack of flexible standards and approaches to trash collection has led to a major enforcement issue. According to city staff, there are 450 dumpsters currently in the right- of -Nvay or on public streets in Denton. Because this problem has gone on for so long, staff is faced with the tremendous challenge of changing culture while amending the regulations. The city has established centralized dumpsters in right - of -way for the downtown, and plans to do the same for the Fry Street area. Denton has plans to ultimately put these centralized enclosures in revetments. The DDC and the Site Design Criteria Manual both address screening of refuse containers. Section 35.13.9.13.1 requires that containers for commercial solid waste and recycling shall be screened from public view. It also states that containers not visible to the public are not required to be screened. This is clearly an enforcement issue since there are such large numbers of unscreened containers not only visible to the public, but within the public right- of -Nvay. The Site Design Criteria Manual states that refuse containers or disposal areas shall be screened from view by placement of a solid wood fence or masonry wall as tall as the refuse containers, but no less than 5 feet in height. This is inconsistent with the DDC in two ways. First, the criteria manual includes "disposal areas" in addition to containers. This means that an-,-N-,-here trash would be collected must be screened. Second, the word public is omitted prior to "view," therefore assuming that this would also apply to containers or areas that were not visible by the public, but by private property owners and tenants. There were several suggestions on how to improve the current system, including allowing "blue totes" for small development projects, charging property owners for use of the right- of -Nvay, and providing the option to developers that they either locate the dumpster internal to their site or pay to participate in a centralized facility. We recommend consolidating the regulations to remove any inconsistencies between the DDC and the Site Design Criteria Manual. We also recommend implementing a fee -based system as suggested by staff members for use of the right- of -Nvay for trash enclosures. • Consider flexible standards within Infill and Special Purpose District for smaller containers to be picked up more frequently; • Amend the DDC to include trash enclosure or screening requirements that are currently listed in the Site Design Criteria Manual; • Staff should amend the Site Design Criteria Manual to remove inconsistent language regarding screening of trash containers; • Consider permit system for containers in the right -of -way; and • Expand the use of centralized trash collection facilities within the city. Parking Requirements and Standards Denton Development Code Assessment Report 29 Part 2: Assessment of Current Regulations /Theme 3: Establish Tailored Standards for hitill and Redevelopment Projects The City of Denton's parking regulations are somewhat unusual compared to many cities. In the past, most communities have set minimum parking requirements, dependent on the use of the property. Cities are increasingly moving toward parking maximums, especially in urban areas and downtowns. In Denton, parking is regulated through the "min -max" approach, where the developer must meet the exact number of required parking stalls — no more, no less. We heard from both staff and other stakeholders that this method is confusing and prohibitive to redevelopment and infill. Developers expressed frustration with not being able to provide sufficient parking which the market requires for certain retail and office uses. The maximum parking requirements are particularly challenging for applicants looking to develop infill or redevelopment sites in the Denton core. One of the concerns we heard from the development community is that they would like the option to exceed the minimum parking requirement without having to construct pervious parking spaces or go through the ADP process. In practice, developers have applied for, and received, an ADP in exchange for additional trees and landscaping. There is inconsistent language in Subchapter 14 regarding the procedures for variances from the regulations. Section 35.14.2 states that any applicant could seek a variance from the Board of Adjustment if the parking requirements or standards would not achieve the purpose and intent of the requirement. HoNvever, Section 35.14.4.F states that proposals for parking spaces above the maximum allowance can only be approved by the Director of Planning and Development but must be constructed with pervious surfaces. Neither of these would require an ADP. Another concern we heard several times is that there are not enough specific uses listed in Section 35.14.4 and is resulting in increased review times. City staff recommends that the uses listed in the parking regulations be amended to correspond with the uses listed in Subchapter 5 — Zone Districts. We suggest that the parking regulations be amended to clearly indicate flexibility with the requirements in certain situations such as redevelopment scenarios, mixed -use developments, and shared parking agreements. The city should also consider credits to the parking requirements for locations near transit stations, near pedestrian areas, and for providing bicycle parking in excess of the requirement. We also recommend that the Director of Planning and Development have the authority to approve flexible standards without requiring a variance or Alternative Development Plan. Amend the parking regulations to include flexible standards for redevelopment properties, infill development, mixed -use development, shared parking scenarios, and other alternative parking strategies; Consider credits to the parking requirements for locations near transit stations, pedestrian - oriented areas, on- street parking in the downtown and central core, and for providing bicycle parking in excess of the required amount; and 30 Denton Development Code Assessment Report Part 2: Assessment of Current Regulations /Theme 3: Establish Tailored Standards for Intill and Redevelopment Projects ■ The Director of Planning and Development should have the authority to approve flexible standards without requiring a variance, ADP, or public hearing before Planning and Zoning Commission. FloodDlain Regulations Floodplain regulations were raised as a point of contention under two contexts: 1) inconsistent regulations within the DDC and with the old code Chapters 26 & 30, and 2) the perception that much of the available land for infill development lies within the floodplain. The latter is more of a concern regarding the strict definition of infill and the designation of the boundaries of the infill special purpose district. Our understanding is that the old code Chapter 30 has continued to be actively followed since the adoption of the DDC because it contains and implements FEMA standards. There are a considerable amount of overlapping provisions and procedures outlined in Subchapters 17 & 19, the Drainage Criteria Manual, and with old code Chapters 26 & 30. Because there have been amendments to old code chapters since the adoption of the DDC, Subchapters 17 & 19 cannot be assumed to supersede the old code. Since many of the infill properties within Denton are said to be within the existing floodplain, developers are faced with the challenge of deciphering the provisions of multiple codes. We recommend amending the DDC to include the flood protection provisions from the pre -2002 Code of Ordinances that are currently being followed, and consolidating duplicate information regarding floodplains within a single section of the DDC. ■ Amend the DDC to include flood protection provisions from the old code that are still being administered; and ■ Consolidate floodplain regulations within a single Subchapter of the DDC. The Exaction Proportionality Determination Process Exactions and fees came up frequently during the interviews as a major hindrance to infill development or redevelopment in Denton. The major frustrations with the exactions and fees were related to process. There is a perception that the exactions and fees are arbitrarily determined and are not being applied consistently throughout the city. Many feel that decisions made according to the Mobility Plan are resulting in right- of -Nvay exactions for streets that will never be widened. Another repeated issue was related to the park fee assessments. Those that are assessed the park fee downtown want to know where and how that money is being spent, and developers want to see credits offered to properties in close proximity to public space downtown. Another issue raised was that additional fees or exactions are often imposed on applications that are straightforward and have little impact on surrounding property (for example, a lot consolidation from three lots into two.) We recommend that the City of Denton provide greater transparency of the exactions and fees process, including accounting for where those funds are expended. Additionally, we suggest that exactions and fees be discussed in greater detail during the pre- application conference or early in the development review process so that there are fewer surprises regarding public improvements or fees. Although the rewriting of fees is not part of the DDC update process, staff should assess the fee structure in the near future and make any necessan- changes. Denton Development Code Assessment Report 31 Part 2: Assessment of Current Regulations /Theme 3: Establish Tailored Standards for hitill and Redevelopment Projects ■ Provide greater transparency on the exactions and fees process and determination; ■ Discuss exactions and fees in greater detail during pre - application conferences to avoid surprises; and ■ Staff should assess the current fee structure and make necessary changes in the future. Infill and redevelopment requires a delicate balance between encouraging economic development Nvithin the city and maintaining the fabric of existing and surrounding neighborhoods. Typical concerns from neighborhoods in or near commercial districts include parking and loading; pedestrian safety and overall Nvalkability; traffic generation; aesthetic value of new development; and nuisance pollutants from light, air, and noise. One of the concerns raised in Denton Nvas that there is not typically a site plan required for zoning applications apart from the building permit process. This leaves neighborhoods Nvith no other option but to oppose new development and redevelopment at the rezoning stage because they do not have the opportunity to provide feedback on site development issues at any other point in the process. Neighborhood groups in Denton expressed interest in enhancing partnerships Nvith local developers and the universities to approach infill and redevelopment from common ground. Much of the concerns from the neighborhoods revolve around traffic and parking. They Nvant to see investment, redevelopment, and mixed -use at the transitions into residential districts. HoNvever, protecting the long - standing neighborhoods from the adverse impacts of new development is paramount. One of the arguments presented by neighborhood groups Nvas that properties were being rezoned to mixed -use zone districts, but Nvere not developing true mixed -use projects but instead dense residential development N ithout a commercial component. If only apartments are constructed in these mixed -use districts, the overall Nvalkability of the neighborhood and its surroundings is not improved. Residents Neill still be required to drive for retail and services if not integrated into new developments in mixed -use areas. Traffic calming Nvas another key issue raised by the neighborhoods. Under the current regulator- frameNvork, there is not a mechanism for retrofitting existing streets to include traffic calming devices N-,-hen new uses are proposed. We Nvere told that draft street retrofitting regulations Nvere considered in the 32 Denton Development Code Assessment Report Part 2: Assessment of Current Regulations /Theme 3: Establish Tailored Standards for Intill and Redevelopment Projects past and could be reexamined by the city as a potential tool for implementing traffic calming and further minimizing potential impacts on surrounding neighborhoods. We recommend that the city require a neighborhood meeting, consider adding new provisions in the Infill Special Purpose District to require connectivity with the surrounding neighborhood(s), and consider flexible parking and street standards that could improve traffic safety and promote Nvalkability. All new or amended provisions regarding infdl development should consider the surrounding neighborhood fabric. • Add provisions to the Infill Special Purpose District that require connectivity with the surrounding neighborhood(s); • Consider flexible parking, loading, and street standards that would promote pedestrian - oriented development to occur; • Reconsider street retrofitting regulations as a tool for approving traffic calming measures in new developments and the adjacent neighborhood(s); and • Continue to require neighborhood meetings and outreach for major projects within the Infill Special Purpose District. While the main focus of this project is revising the DDC, some project issues may call for targeted amendments to the Mobility Plan. Specifically, we heard concerns that some of the street classifications on the Mobility Plan are unrealistic in terms of future land use or traffic generation. These are important because they are used as the basis for exactions for perimeter street improvements. Many claim that the streets and corridors outlined in the Mobility Plan are arbitrarily leading to expanded right- of -Nvays where it may not make sense, in that the city will not realistically be expanding some of the streets where widening is technically being proposed. These exactions are considered arbitrary and challenged as barriers to development in Denton. The City of Denton should carefully review the Mobility Plan for which streets could obtain adequate right- of -N -my based on their designated classification. Widening of rights -of -N ay should be uniformly applied to avoid saw tooth street patterns when existing structures prevent widening of one block versus another. This is especially important downtown, where the Mobility Plan may need to be amended to reflect successful development patterns on narrower streets, and reduce areas where major street improvements may actually counterbalance the desires for a more pedestrian - friendly downtown] On those streets where expansion of right- of -N -my is not realistic, the City should ensure that rezoning applications on infill properties would not result in development that is too intensive or otherwise incompatible with the surrounding area. Denton Development Code Assessment Report 33 Part 2: Assessment of Current Regulations /Theme 3: Establish Tailored Standards for hitill and Redevelopment Projects This photo represents a sary tooth road pattern created by expanded right- of4vay on W. University Drive tivhere the next block has not yet follolved suit. The intersecting road (N. Elm Street) is one - ivay, although the expanded right- of4vay leads the driver to believe it is a right turn lane. ■ Critically review the Mobility Plan to ensure that a) the street classifications accurately depict the desired road network for the City of Denton, and b) the street classifications are likely to be achieved with future development patterns in a reasonable time period; and Staff should amend the Mobility Plan as necessary based on the results of the aforementioned analysis. The original thinking was to adopt both the DTIP and the Form -Based Code simultaneously. HoNvever, since the adoption of the DTIP in 2010, city staff has been mulling over details of the form -based regulations to ensure that they effectively implement the strategies outlined in the DTIP, the Denton Plan, and are consistent with other city policies and procedures. Although the original draft of the form -based regulations met the intentions initially conceived, staff has continued to refine the regulations to better meet the needs of Denton specifically. In doing so, the city hopes to ultimately adopt a set of form -based regulations that are widely supported and help to achieve 34 Denton Development Code Assessment Report Part 2: Assessment of Current Regulations Summary of Recommendations desires for flexibility, high- quality development, and further economic development within the Denton core. The City of Denton should continue to calibrate the draft form -based regulations to respond to the community's needs, and ultimately bring that package forward, using a public process for approval. Although this document does not highlight specific issues or concerns with the draft Form -Based Code, the consultant team NN-ill work with staff to develop recommendations for improvements during the code amendments phase of the project. Recommendations pending. To be addressed .following assessment report. ment ■ Begin each subchapter with a Nvell- defined purpose and include a general description of the regulations contained within, ■ Group related materials together in freestanding chapters for administration, districts, uses, and development standards to eliminate redundant information (per the organization suggested in the Annotated Outline); and ■ Consider moving all definitions into a single subchapter at the end of the DDC and review similar definitions incorporated from the other ordinances to eliminate conflicts. As an example, see the Frisco, Texas zoning code at: llttp: /lii-ii-ii-.friscotelas. Gov /delLtil mentsll)larniingDevelol )mentll)larniina Pees /ZoninL,,Ordin ,irrce.asl)l In addition, new definitions should be created for terms not currently defined by the DDC. These new definitions will make enforcement of the code much easier by removing the need for interpretation. Establish Common Review Procedures DDC Subchapter Three — Procedures, should include: • A summary table that lists all development applications and indicates the review and decision - making entities associated with each; • A section setting out standard review procedures and decision criteria for each type of development application, rather than by decision - making entity; and • Additional cross - references to applicable sections of the DDC that apply to each of the procedures. Reformat the Code to Include More Illustrations, Summary Tables, and Other Graphics • Expand the use of photographs, illustrations, diagrams, and other graphics throughout the code to more clearly show how dimensional standards are measured and how development standards (parking, landscaping, buffers, etc.) and especially building design standards are applied; and • Consolidate site development standards into tables and diagrams when it makes sense to facilitate quicker understanding of the requirements. Address Concerns with Obsolete Provisions and Inconsistencies Denton Development Code Assessment Report 35 Part 2: Assessment of Current Regulations Summary of Recommendations 36 Denton Development Code Assessment Report Part 2: Assessment of Current Regulations Summary of Recommendations meetings with the applicant if plan resubmittals are not responding to initial comments. (This recommendation echoes suggestions for improvement in an internal action plan dated March 28, 2012.); • Establish a site plan review process independent of the building permit or construction document review. For major projects, the city should require approval of a site plan prior to submittal of a building permit application; • Allow site plans to include conceptual landscape plans only, with specific details submitted later, once site design has been finalized; • Amend procedural sections of the DDC to indicate exactly which applications require site plan approval prior to building permit or construction; ; • Require pre - application conferences for more applications; • Provide deeper discussion of fees and exactions during the pre - application conference; • De- formalize the pre- application process to allow for conceptual discussion to take place. Use the process as a creative opportunity to develop options for the applicant; • Provide a clear description of the expected review process and associated timelines for approval during the pre - application conference; • Provide additional training to the development community on the use of ProjectDox; • Require consistent and strict adherence of the use of ProjectDox; • Offer additional training and ProjectDox refresher courses for staff reviewers; and • Consider expanding the use of additional functions available through the ProjectDox software, such as automatic email notifications or GIS mapping integration. Improve Customer Service • Communicate clearly with the development community and with other departments as to how the development review process works. Much of the frustration was based on confusion on the process and lack of communicated expectations. This includes malting handouts available that explain the development review process and that clearly describe expectations throughout the process. This recommendation is consistent with a recommendation listed in the 2002 Zucker Report suggesting that the format and display of handouts be revised in addition to adding new summary handouts; • Review nearby community processes for opportunities to improve Denton's policies and procedures. For example, Plano and Arlington have implemented a "one -stop shop" approach to development where a current or prospective applicant can ask questions about the review process, visit with staff from multiple departments, and even receive a same -day permit for some straightforward permits like fences, decks, and others; • Impact fees and exactions should be discussed up front with the development community when a new project concept is presented. This issue was repeatedly raised as a major point of contention among the development community. Water and wastewater are fairly straightforward and the applicants know what the city expects. Conversely, perimeter street improvements are not communicated effectively regarding expectations or standards. Additionally, the city is not always consistent in application of expected improvements; • Enhance the documentation of the DRC process in the DDC, Section 35.4.4. by including specific information on the makeup of the DRC, operational procedures of DRC, and requirements for Denton Development Code Assessment Report 37 Part 2: Assessment of Current Regulations Summary of Recommendations scheduling a meeting Nvith the DRC • Provide critical information about the development revievy process online. People are increasingly dependent on online information, and cities should be responding accordingly. Denton should continually update their Nyebsite to reflect frequently asked questions, up -to -date checklists and floNy- charts, and clear explanations of the processes involved Nsith doing business in Denton; • Establish a Nyeb -based mechanism for continual feedback. The city needs a Nvay to formally solicit feedback from its citizenry and the development community in order to maintain a high -level of service; and • Per the recommendation in the 2002 Zucker Report, the city should prepare an engineering applicants guide to provide requirements and expectations up front — prior to permit or plan submittal. This Nyill reduce surprises N-,-hen developers receive revievy comments during the revievy process. Consider Organizational Improvements Reserved pending further discussions with staff: Reevaluate the Current Infill and Special Purpose District • Reevaluate the boundary of the Infill Special Purpose District to consider a more targeted area; • Alloy for greater flexibility of administrative adjustments by the Planning Director in the Infill Special Purpose District. Expand the adjustments to include 25% adjustment of other site development standards such as parking and landscaping; and • Consolidate definitions of infill and infill development, and redefine to include a broader range of eligible properties Nvithin the Infill Special Purpose District. I Identifv Code Sections Acting as Barriers to Infill and Establish New Standards I • Amend Subchapters 3 and 11 to be consistent regarding nonconforming uses and special exceptions; • Better distinguish betvyeen nonconforming uses, nonconforming structures, and nonconforming lots; • Consolidate duplicate information into one subchapter; • Amend the DDC to clearIv indicate what specific types of site development standards can be amended or Nyaived using the ADP process; • Offer an expedited revievy process for minor discretionary decisions using the ADP process rather than requiring the applicant to follovy the standard Planning and Zoning Procedures as outlined in Subchapter 3; • Better distinguish the process for variances and ADPs; • Staff should inventory and revievy approved ADPs to date and catalog Nyhich site development standards are the subject of most approvals or denials. Then, flexible standards could be built into the code Nvithin the Infill Special Purpose District and potentially beyond; • Provide greater flexibility to modify the landscaping and tree standards Nvithin the Infill Special Purpose District. • Landscaping and tree standards should be enforced consistently betvyeen city departments and in compliance Nsith the DDC; • Incorporate any specific recommendations from the citizen committee into this updated DDC, as 38 Denton Development Code Assessment Report Part 2: Assessment of Current Regulations Summary of Recommendations possible; ■ Consider flexible standards Nyithin Infill and Special Purpose District for smaller containers to be picked up more frequently, • Amend the DDC to include trash enclosure or screening requirements that are currently listed in the Site Design Criteria Manual; • Staff should amend the Site Design Criteria Manual to remove inconsistent language regarding screening of trash containers; • Consider permit system for containers in the right -of -N ay, • Expand the use of centralized trash collection facilities Nvithin the city, • Amend the parking regulations to include flexible standards for redevelopment properties, infill development, mixed -use development, shared parking scenarios, and other alternative parking strategies; • Consider credits to the parking requirements for locations near transit stations, pedestrian- oriented areas, on- street parking in the doN -,ntoN -,n and central core, and for providing bicycle parking in excess of the required amount; • The Director of Planning and Development should have the authority to approve flexible standards without requiring a variance, ADP, or public hearing before Planning and Zoning Commission; • Amend the DDC to include flood protection provisions from the old code that are still being administered; • Consolidate floodplain regulations Nvithin a single Subchapter of the DDC; • Provide greater transparency on the exactions and fees process and determination; • Discuss exactions and fees in greater detail during pre- application conferences to avoid surprises; and • Staff should assess the current fee structure and make necessary changes in the future. Ensure that Neighborhoods are Protected from the Impacts of New Infill and Redevelopment Projects • Add provisions to the Infill Special Purpose District that require connectivity N ith the surrounding neighborhood(s); • Consider flexible parking, loading, and street standards that Nyould promote pedestrian- oriented development to occur; • Reconsider street retrofitting regulations as a tool for approving traffic calming measures in neNv developments and the adjacent neighborhood(s); and • Continue to require neighborhood meetings and outreach for major projects Nvithin the Infill Special Purpose District. Evaluate the Mobility Plan with Specific Regard to Infill and Redevelopment • Critical1v revieNv the Mobility Plan to ensure that a) the street classifications accurately depict the desired road netNyork for the City of Denton, and b) the street classifications are likely to be achieved Nvith future development patterns in a reasonable time period; and • Staff should amend the Mobility Plan as necessary based on the results of the aforementioned analysis. Denton Development Code Assessment Report 39 Part 2: Assessment of Current Regulations Summary of Recommendations KIM SNA ® I MRP ® i° ® WIN I i SEE= Evaluate the Draft Form -Based Code to Ensure it will be an Effective Tool for Implementation of the Downtown Implementation Plan Recommendations pending. To be addressed following assessment report. 40 Denton Development Code Assessment Report Part 3. Annotated Outline of the New DDC This part provides an overview of Nvhat the proposed structure and general content of the new DDC Nvould be if the issues discussed in the assessment (Part 2) are addressed as recommended or suggested. The outline, as revised in response to the city's review of this report, is intended to provide a roadmap for organizing and drafting updates to the DDC. It also Nvould serve as a frameNvork for further discussions Nvith the city about key development regulation issues. As such, it is not set in stone but instead represents a starting point for subsequent discussions about the scope, organization, and content of the new DDC. As part of this project, Nve Nvill only be rev citing the sections addressed in Part 2 of this report: development procedures and provisions regarding infill and redevelopment. All other sections and subchapters of the DDC Nvill be carried fonvard unchanged except for their new locations as indicated in this annotated outline. This chapter Nvould contain general provisions that are relevant to the new DDC a s provisions incorporate guidance for interpreting the DDC and provisions for amendments. Current subchapters that Neill be folded into this new chapter include: ■ Subchapter 1 — Preamble, Purpose, Application and Enforcement ■ Subchapter 2 — Official Maps a whole. These an -,T future DDC This chapter includes provisions for development procedures. This chapter Neill establish a standard set of common review procedures that apply to development reviews, and clarIA- the roles of staff and approval bodies for revieNving applications. Current subchapters that Neill be folded into this new chapter include: ■ Subchapter 3 — Procedures ■ Subchapter 4 — Boards, Commissions, and Committees This chapter includes the base zoning districts, special purpose and overlay districts, and planned development districts (if carried fonvard). The provisions Nvill include how the districts relate to one another and include summary tables for district - specific regulations. Current subchapters that Neill be folded into this new chapter include: ■ Subchapter 5 — Zoning Districts and Limitations ■ Subchapter 7 — Special Purpose and Overlay Districts Denton Development Code Assessment Report 41 Part 3: Annotated Outline of the New DDC Summary of Recommendations This chapter includes the permitted uses summary table and describes the use - specific standards for special land use types such as oil and gas development and sexually- oriented businesses. Current subchapters that Nvill be folded into this new chapter include: • Subchapter 6 — Specific Uses • Subchapter 8 — Group Homes • Subchapter 9 — Manufactured Homes • Subchapter 10 — Sexually- Oriented Businesses • Subchapter 22 — Gas Well Drilling and Production This chapter Nvould incorporate all of the standards and regulations associated Nvith physical layout and design of development. As suggested in Part 2 of the assessment, many of the subchapters in the current DDC Nvould be consolidated into this single chapter to provide a single reference point for site development. This chapter may also combine several sections such as duplicative or inconsistent floodplain regulations from Subchapters 17 and 19. Current subchapters that Nvill be folded into this neNv chapter include: • Subchapter 12 — General Regulations • Subchapter 13 — Site Design Standards • Subchapter 14 — Parking Standards • Subchapter 15 — Signs and Advertising Devices • Subchapter 5 — Zoning Districts (Portions dealing with intensity and dimensional standards) • Subchapter 17 • Subchapter 18 • Subchapter 19 • Subchapter 20 • Subchapter 21 • Subchapter 24 Environmental1v Sensitive Areas Land Disturbing Activities Drainage Standards Transportation Water and WasteNvater Standards Electric Standards This chapter includes provisions for the regulation of nonconformities. This chapter Nvill include provisions not only for nonconforming uses, but also nonconforming lots, structures, and other site - specific features like signs and parking. Current subchapters that Nvill be folded into this neNv chapter include: 42 Denton Development Code Assessment Report Part 3: Annotated Outline of the New DDC Summary of Recommendations ■ Subchapter 11 — Nonconforming Uses This chapter contains the regulations Nvithin Subchapter 16 that deals Nvith the subdivision of land Nvthin Denton. It Neill include platting procedures and other specific requirements related to public improvements associated Nvith serving new developments. Current subchapters that Nvill be folded into this new chapter include: ■ Subchapter 16 - Subdivisions This chapter includes definitions of terms used throughout the DDC. This chapter Neill consolidate, add to, and modiA- definitions to ensure there are no duplicates or conflicting terms. Current subchapters that Nvill be folded into this new chapter include: ■ Subchapter 23 — Definitions ■ Definitions from all other subchapters ■ New definitions currently missing from DDC Denton Development Code Assessment Report 43 AGENDA INFORMATION SHEET AGENDA DATE: January 29, 2014 DEPARTMENT: City Manager's Office ACM: Bryan Langley SUBJECT Receive a report, hold a discussion, and give staff direction concerning the City of Denton strategic plan. BACKGROUND In April 2011, the City Council approved the first city -wide strategic plan for the City of Denton. The strategic plan was a product of the input generated from the 2008/2009 Citizen Survey, two City Council Planning Sessions, two Leadership Retreats, and a special appointed Strategic Planning Steering Committee. Following this effort, staff created a Strategic Plan Performance Report. This report was first published in March 2012, and it is updated on a periodic basis as part of the quarterly financial report. This report is sent to the City Council in a hard copy format, and it is also published electronically on the city's website for public viewing. The purpose of the report is to provide staff, the City Council, and the general public with information regarding the city's progress in achieving targeted levels of performance related to our goals and objectives identified in the strategic plan. In September 2013, the City Council approved the FY 2013 -14 Strategic Plan for the City of Denton (Exhibit 1). While this document has many new elements, the vast majority of the goals and objectives for the plan are very similar to the original strategic plan approved in 2011. As such, the strategic plan needs to be updated to reflect accomplishments and new priorities for the upcoming year. Staff has considered a number of potential updates to the strategic plan and is proposing the following key changes: ➢ Replace Key Focus Area (KFA) 3 (Sustainable Economic Development & Environmental Stewardship) with separate KFAs to promote increased emphasis on Economic Development and Sustainability. ➢ Incorporate Comprehensive Plan information into Strategic Plan. ➢ Include an additional goal in KFA 4 (Safe, Livable, and Family Friendly Community) to provide greater emphasis on Library, Parks, and other leisure services. ➢ Eliminate KFA 5 (Partnerships and Regional Leadership) and incorporate various elements into other KFAs in the strategic plan. Agenda Information Sheet January 29, 2014 Page 2 The attached PowerPoint presentation (Exhibit 2) provides an overview of the proposed changes to the strategic plan KFAs and related goals. The purpose of this discussion is to solicit City Council feedback on the draft strategic plan revisions. Following this discussion, staff will incorporate the City Council's feedback into a complete document that includes all of the associated goals and objectives related to the strategic plan. It is anticipated that this document will then be reviewed with the City Council for further refinement in April. EXHIBITS Exhibit 1: FY 2013 -14 Strategic Plan Exhibit 2: PowerPoint Presentation Respectfully submitted: r .r Bryan Langley Assistant City Manager STRA DENTON CITY COUNCIL (From left to right: Jim Engelbrecht, Kevin Roden, Joey Hawkins Mayor ProTem Pete Kamp, Mayor Mark Burroughs, Dalton Gregory, James King) Mayor Mark Burroughs Mayor Pro Tern Pete Kamp, At Large Place 5 Jim Engelbrecht, District 3 Dalton Gregory, District 2 Joey Hawkins, District 4 James King, At Large Place 6 Kevin Roden, District 1 TABLE OF CONTENTS Introduction ........ ............................iii ey Aireis(i '1 Organizational Excellence ........................................................................................... 1-3 Key Focus Area 2 Public Infrastructure ...................................................................................................... 4-6 Ke,y 1 acius Aire,,,a 3 Sustainable Economic Development and Environmental Stewardship .... 7-9 �IIII (e I 'o us Aiiiirea 4 Safe, Liveable, and Family-Friendly Community .................. ..........................10 -13 Key Focus Area 5 Partnerships and Regional Leadership .............................................................. 14-15 Glossary ....... .............................16 INTRODUCTION The City of Denton's Strategic Plan is an action - oriented road map that will help the City achieve its vision.The Plan is a culmination of input from the community and many months of work by the City Council and City staff. It defines who we are, where we want to go, and how we plan to get there. The Strategic Plan is designed to: • Provide a high -level overview of key policy goals • Ensure policy and administrative decision - making is based upon a proactive approach • Create stability for the community and organization • Incorporate citizen feedback and communicate desired service levels to citizens and employees alike • Link organizational direction to the City's established vision, mission, and values The Strategic Plan was developed in accordance with the City's Vision, Mission, and Values statements. VISION: Destination Denton Denton is an identifiable and memorable destination and a community of opportunities. We achieve this by providing high quality of life through excellence in education, entertainment, and employment; neighborhood vitality and sustainability; environmental and financial stewardship; and superior public facilities and services. MISSION: Dedicated to Quality Service The City of Denton will foster an environment that will deliver extraordinary quality services and products through stakeholder, peer group, and citizen collaboration; leadership and innovation; and sustainable and efficient use of resources. VALUES: We Care We care about our people, our community, and our work. We do this with integrity, respect, and fairness. READING THIS PLAN The City of Denton 2013 -14 Strategic Plan highlights activities and accomplishments that city departments will complete during the fiscal year. This report guides readers through the City of Denton's five Key Focus Areas (KFAs). At the beginning of each KFA section, the introduction page outlines the goals, with their corresponding objectives, specific to that Key Focus Area. Following the introduction is a chart showing each goal paired with its corresponding Key Performance Indicators and targets, as well as the department responsible for reaching these objectives. Key Focus A III ea ONAL EXCELLENCE The goals and corresponding objectives outlined below are specific to Key Focus Area 1: Organizational Exellence. Goal 1: Manage financial resources in a responsible manner • Utilize benchmarking, performance measurement, and progress evaluation to improve operations • Develop and implement long -range strategic plans • Provide timely, accurate, and relevant financial information • Ensure adequate internal controls are in place to prevent waste, fraud, and abuse • Manage enterprise funds to achieve financial self- sufficiency • Minimize fees and rates that are charged to our citizens and customers Goal 2: Develop a high - performance workforce • Create succession and workforce management strategy to ensure organizational sustainability and continuity • Attract, retain, and motivate qualified and diverse staff to ensure consistent implementation of established vision • Establish a culture where employees feel valued and respected • Facilitate open inter- and intra - departmental communication and collaboration • Establish a culture of accountability at all levels of governance Goal 3: Promote effective internal and external communication • Maintain on -going staff communication with City Council, Boards, and Commissions • Utilize both traditional and non - traditional forms of communication to disseminate accurate information • Actively seek feedback from citizens and employees, in order to identify and implement programmatic changes, as appropriate Goal 4: Achieve high level of customer satisfaction • Provide exemplary customer service • Ensure all customer interactions are conducted in a professional and courteous manner • Respond to customer inquiries in a timely fashion • Provide convenient methods of conducting business with the City • Seek creative means to help customers achieve their goals Goal 5: Utilize technology to enhance efficiency and productivity • Develop information technology systems to automate routine processes • Utilize data analysis to make informed management and operational decisions • Reduce reliance on paper -based systems Key Focus A III ea Goal 1: Manage financial resources in a responsible manner Finance Percentage of invoices paid within 30 days 93% Finance General Fund revenue as a percentage of budget 101% Finance Utility Funds expenditures as a percentage of budget 100% Finance Investment return achieved / benchmark rate 0.42 % / 0.10% Internal Audit Number of internal Control Monitoring Plan projects completed 5 Goal 2: Develop a high- performance workforce HR Employee turnover rate <10% HR Percentage of performance reviews completed within 30 days of due date 100% Risk Mgmt. Number of health risk assessments performed 800 Risk Mgmt. Clinic utilization rate (percentage of available appointments) 80% Risk Mgmt. Workers compensation costs per $100 of payroll $0.75 Goal 3: Promote effective internal and external communication Public Comm. Number of hits on City's website 1.35 million Public Comm. Number of followers on all social media sites 40,000 City Mgr. Office Percentage of online citizen inquiries responded to within ten business days 100% Key Focus A III ea ONAL EXCELLENCE Goal 4: Achieve high level of customer satisfaction Materials Mgt. Percentage of solicitations completed within 90 days of bid opening date 80% Legal Percentage of contacts reviewed within five days 100% Planning & Dev. Percentage of Customer Service requests responded to within 24 hours 100% Bldg. Inspections Number of permits issued within 10 days of receiving application 95% Customer Serv. Percentage of first - contact resolution for customers 85% Customer Serv. Average speed of calls answered (in seconds) 60 Goal 5: Utilize technology to enhance efficiency and productivity Tech Services Percentage of employees that rate IT services as good or better 98% Tech Services Percentage of work requests completed within five days 95% Customer Serv. Percentage of payment transactions completed electronically 40% Customer Serv. Percentage of customers that receive electronic billing statements 7% 'Key Focus Area 2 The goals and corresponding objectives outlined below are specific to Key Focus Area 2: Public Infrastructure. Goal 1: Optimize resources to improve quality of City roadways • Manage City street funding based on Overall Condition Index (OCI) methodology • Develop a long -range strategy to transition street funding to achieve the OCI criteria • Improve the design criteria for all dedicated roadways • Maintain an acceptable level of service on all City roadways • Design and construct all capital street projects on a 40 -year design life • Update the Mobility Plan everyfive years Goal 2: Seek solutions to mobility demands and enhance connectivity • Coordinate with DCTA to provide effective multi -modal connectivity • Coordinate with TxDOT to maintain and enhance the state road network • Improve walkability /pedestrian access • Encourage and improve bicycle mobility • Enhance aviation infrastructure at the Denton Airport Goal 3: Promote superior utility services and facilities • Plan for long -term resource acquisition and development Ensure operational and environmental sustainability • Assure regulatory compliance and legislative oversight Effectively maintain and operate municipal facilities • Protect public health and provide reliable service Develop and support rates to provide funding for strategic objectives Goal 4: Manage drainage infrastructure • Require new drainage infrastructure to design 100 -year flood protection, based on fully developed conditions • Rehabilitate existing drainage system in compliance with 100 -year flood protection criteria • Develop funding mechanism to rehabilitate inadequate drainage system components over a 20 -year period • Require finished floor elevation certification on studied and unstudied drainage basins • Maintain street sweeping in compliance with municipal good housekeeping management practices associated with storm water regulations Goal 5: Develop Capital Improvement Program (CIP) based on community needs • Manage existing and future infrastructure needs to meet projected growth trends • Develop and implement financing plans for identified infrastructure needs .i; Focus RE Traffic Percentage of intersections which need signalization Goal 1: Optimize resources to improve quality of City roadways Traffic Number of traffic signals serviced per month Traffic Lane markings replaced per year (in feet) Streets Square yards of asphalt roadway reconstructed per year Streets Square yards of asphalt roadway overlayed per year Streets Square yards of asphalt roadway micro - sealed per year Goal 2: Seek solutions to mobility demands and enhance connectivity Transportation Ridership on DCTA transit system (bus and A- Train) Airport Number of airport takeoffs /landings 12% 95 200,000 21,111 52,000 87,050 3.1 million 164,000 'Key Focus Area 2 Goal 3: Promote superior utility services and facilities Facilities Number of work orders completed 13,000 Water Production of finished water (in gallons) 6.584 billion Water Water mains replaced (in feet) 20,000 Water New water meters installed 365 Wastewater Wastewater treated through plant (in gallons) 5.258 billion Wastewater Wastewater mains replaced (in feet) 8,500 Wastewater Wastewater lines cleaned (in feet) 350,000 Solid Waste Pounds of waste disposed per capita 1,852 Solid Waste Percentage of waste diverted from the landfill 40% Electric Percentage of electric system utilized (load factor) 46% Goal 4: Manage drainage infrastructure Drainage Lane miles of street sweeping completed 4,800 Drainage Cubic yards of material collected in street sweeping 2,500 Drainage Feet of concrete channel cleaned 25,000 Goal 5: Develop CIP based on community needs CIP Number of projects in process 750 CIP Percentage of bonds (based on amount) spent within five years of sale date 85% Key {,,, ... IIJf�' (- LA " II" e a 3 The goals and corresponding objectives outlined below are specific to Key Focus Area 3: Sustainable Economic Development and Environmental Stewardship. Goal 1: Manage growth, development, and redevelopment opportunities • Update Comprehensive Plan • Execute Downtown Implementation Plan (DTIP) • Promote Smart Growth /Infill initiatives in assessing development projects • Preserve and maintain historic structures and culture in Denton • Encourage environmentally sustainable development, business, and construction practices • Seek creative means to help customers achieve their goals Goal 2: Encourage economic development • Create comprehensive Economic Development incentive policy to maximize return on investment to community • Develop marketing effort to build on existing assets • Create Industrial Park Master Plan, identifying challenges and opportunities for sound growth • Focus on economic development efforts that enhance the development of the University of North Texas Discovery Park • Seek creative means to help customers achieve their goals • Increase growth of visitor industry in Denton Goal 3: Promote environmental sustainability • Establish sustainability goals and actions • Improve local and regional air quality • Manage natural resources responsibly • Provide public education and involvement opportunities • Ensure financial integrity of sustainability efforts rkkX ey �'�' ( Lm'Yl.. " rl e a Economic Dev. City of Denton unemployment rate 5.9% Economic Dev. Net sales tax collections related to economic development incentive $2.1 million Goal 2: Encourage agreements economic development Economic Dev. Number of business retention visits 90 Bldg. Inspections 7Value of commercial building permits issued $100 million Bldg. Inspections I Square feet of commercial development completed 11.2 million Percentage of Certificates of Occupancy and Tenant Finish Outs reviewed Bldg. Inspections within ten days 90% DRC Percentage of pre - applications reviewed within a five -day period by all DRC 90% Goal 1: Manage growth, members development, and DRC Percentage of Plats reviewed within a ten -day period by all DRC members 90% redevelopment DRC Te centage of Specific -Use Permit applications reviewed within aten -day o 90% opportunities iod by all DRC members DRC Percentage of zoning change applications reviewed within a ten -day period 100% by all DRC members Economic Dev. Number of new companies contracted for business recruitment 40 Economic Dev. City of Denton unemployment rate 5.9% Economic Dev. Net sales tax collections related to economic development incentive $2.1 million Goal 2: Encourage agreements economic development Economic Dev. Number of business retention visits 90 Bldg. Inspections 7Value of commercial building permits issued $100 million Bldg. Inspections I Square feet of commercial development completed 11.2 million Key {,,, ... IIJf�' (- LA " II" e a 3 Goal 3: Promote environmental sustainability Department Target Environ. Services Acreage of Brownfield sites redeveloped and number of grant fund 1.94/1 applications (increased acres /grants filed) Planning Percentage of city with tree canopy 19% Solid Waste/ Volunteer hours for Keep Denton Beautiful and environmental services 6,930 Environ. Services Environ. Services Percentage of approved Alternative Development Plans (ADPs) addressing o 100% water quality as a component of landscaping or parking Fleet Sustainable fuel used as a percentage of fuel consumed 57% Fleet Fleet availability 95% Fleet Preventative maintenance compliance 95% Bldg. Inspections Square feet of new (infill) commercial development buildings 1.5 million Electric Percentage of City of Denton facilities with renewable energy usage 55% Area "I q LTJ mr.11 :1 q The goals and corresponding objectives outlined below are specific to Key Focus Area 4: Safe, Liveable, and Family- Friendly Community. Goal 1: Enhance public safety in the community • Expand departmental collaboration and community partnerships by increasing involvement, communication, education, and utilizing technology • Secure and deploy public safety resources in the most effective and efficient manner possible • Evaluate existing and future public safetyfacility needs in order to provide the most effective delivery of emergency response services • Focus on prevention programs to heighten awareness, minimize loss, and support a safer community • Maintain a high level of preparedness through planning, training, and the utilization of resources Goal 2: Seek clean and healthy neighborhoods in the City of Denton • Provide effective code enforcement services that meet community expectations • Promote positive environmental behaviors and practices for the City of Denton and its residents • Enhance the quality, livability, and sustainability of the neighborhoods in Denton • Support revitalization efforts of existing low- moderate income neighborhoods Goal 3: Provide quality, diverse, and accessible neighborhood services for the community • Meet customer needs through quality and diverse programs • Provide quality parks, libraries, and recreation services to promote leisure, cultural, and educational opportunities in the community • Promote a family - friendly environment • Co- sponsor annual community events and festivals Goal 1: Enhance public safety in the community Area Department Police Number of stakeholder meetings conducted 100 Police Average patrol response time from dispatch to arrival on scene (in minutes) 6:45 Police Percentage of crime reports submitted through online self- reporting 10% system Police Live animal release rate for all animals housed at the Denton Animal Shelter 75% Police Number of bicycle safety courses taught 1 Fire Percentage of active structure fires responded to in five minutes or less 90% Number of inspections completed for commercial /industrial /multi - family Fire 4,320 structures Number of hours completed to enhance current training program to Fire improve alignment with the requirements of the Texas Commission on Fire 36,000 Protection and ISO Municipal Court Cases processed 41,139 "I q kyj Mr.11 :1 q Goal 2: Seek clean and healthy neighborhoods in the City of Denton Area Department Bldg. Inspections Number of food establishments inspected 1,200 Bldg. Inspections Percentage of food establishments with an 80 or better rating 95% Bldg. Inspections Number of health (food handler) cards issued 3,000 Bldg. Inspections Number of code compliance or complaints inspected 2,500 Code Enforcemt. Percentage of nuisance violations abated 90% Code Enforcemt. Percentage of minimum building standard violations abated 85% Code Enforcemt. Percentage of zoning violations abated 85% Code Enforcemt. Number of dangerous buildings repaired or demolished 50 Gas Wells Percentage of gas well drilling and production sites that passed semi- annual inspections 95% Goal 3: Provide quality, diverse, and accessible neighborhood services for the community Area Department Parks Acres of parks maintained per full -time equivalent 52.4 Parks Total attendance at park facilities per full -time equivalent 17,320 Parks Park acres per 1,000 population 4.38 Parks Satisfaction rating of "good "or "excellent "for programming / number of ratings received 4.5/3,600 Parks Percentage of programs offered that made participation requirements 94% Library Total program attendance 40,000 Library Total number of library visits 575,000 Library Total circulation, including checkouts and renewals of physical items 1,200,000 Library Ebranch visits: webpage, website, mobile app, and catalog hits 618,500 Library Ebranch circulation: database hits, electronic content downloads 64,600 The goals and corresponding objectives outlined below are specific to Key Focus Area 5: Partnerships and Regional Leadership. Goal 1: Actively participate in regional, state, and federal initiatives • Maintain dialogue with state and federal delegation and agencies • Promote bi- annual legislative agenda and congressional priorities • Pursue effective representation at the state and federal levels Goal 2: Maintain visible and effective relationships with governmental and nongovernmental organizations • Maintain dynamic presence at the local chambers of commerce • Participate in regional, state, national, and international coalitions (RTC, NCTCOG,TML, NLC, ICMA, etc.) • Support staff participation in regional, state, national, and international professional organizations • Build relationships with key organizations to enhance community and social services • Cultivate mutually beneficial relationships with local educational and governmental institutions Goal 1: Actively participate in regional, state, and federal initiatives Goal 2: Maintain visible and effective relationships with governmental and nongovernmental organizations City Mgr. Office I Percentage of major legislative initiatives accomplished 1 100% City Mgr. Office Percentage of Denton -area delegation at the local, state, and federal level 100% contacted and educated regarding City of Denton legislative initiatives All (City wide) Number of city personnel, elected and appointed officials serving in 45 leadership roles in regional, state, and federal associations City Mgr. Office Number of local chambers of commerce events supported 10 GLOSSARY Fiscal Year 2013 -14 extends from Oct. 1, 2013 through Sept. 31, 2014. Goals provide the method of achieving success within the KFAs.They are long term, ongoing, and actionable. Key Focus Areas (KFAs) are long term and foundational in nature.They are based on the Vision, Mission, and Values statements. Key Performance Indicators are used to track the City's progress in accomplishing the goals and objectives identified. Each is specific to a department and has a target for Fiscal Year 2013 -14. Objectives provide more specificity on achieving the goals. By nature of the relationship to the goals, objectives are shorter in term and may change over time to meet the needs of the changing environment. ` /�Fy iiuuuuuuuuuuuiiulllllllllllllllllllllllllllllllllllllllllui� DENTON Published by PCO, 9/13 • ADA/EOE /ADEA TDD (800) 735 -2989 • - cityofdenton.com 1-Y201 3- 14 S ira e g ill c P 1 a in I(ey Focus kireas (K.'IFAs) l KFA 1: Organizational Excellence l KFA 2: Public Infrastructure l KFA 3: Sustainable Economic Development & Environmental Stewardship l KFA 4: Safe, Livable, & Family- Friendly Community l KFA 5: Partnerships and Regional Leadership S--,hruateg'i�c INeeds Strategic Plan originally created in April 2011 and needs to be updated to reflect accomplishments and new priorities. KFA 3 (Sustainable Econ Development & Environmental Stewardship) is overly broad and lacks specificity. Separate KFA is proposed for Economic Development to focus on: Industrial Park (CHP and expanded manufacturing) Retail development Development review process Downtown Convention Center Denton Enterprise Airport Other ?? S ' 'p g w RlainNeeds Co III III lu III'WwaNecl Comprehensive Plan information needs to be incorporated into revised strategic plan. Separate KFA for Sustainability is proposed. Incorporate elements from City Council approved sustainability plan. Separate goal in KFA 4 is proposed for Library, Parks, and Leisure Services. Eliminate KFA 5 and incorporate into other goals. Closely related to other KFAs in Strategic Plan. ;:� Performance measures are also difficult to identify. IIIIIIIIIIIIIIIIIII '�� IIIµ sed S"1- III,µ "1, egII C III" . evIII sIII III" s IIIr ° ° ° ° ° °° By 1CFA and m KFA 1: ORGANIZATIONAL EXCELLENCE Manage financial resources in a responsible manner. 1 Develop a high - performance workforce. 1 Promote effective internal and external communication. Achieve high level of customer satisfaction. 1 Utilize technology to enhance efficiency and productivity. III III III iii III III 114 ii iii ii III lll° III iu i III p i 111 iiu N Ills" [ �" °° "' � " aw N � IIII � IIII In s IIII IIII ° ° ° ° °° m �� " Illi" ' "" °�� IIII � ' II�� . °�� I[3)y K: F"° ( :-I it -i d Go(:-11 KFA 2: PUBLIC INFRASTRUCTURE Optimize resources to improve quality of City roadways. „ Seek solutions to mobility demands and enhance connectivity. ", Promote superior utility services and facilities. „ Manage drainage infrastructure. Jf Develop Capital Improvement Program (CIP) based on community needs. Ills [ se Strategic N I�� . � I s I n III) y K FA ci in d G o (.-.i III IIK : TA I IIII M E Q N IIIIi D 8IIII N Ills" [ �" °° "' � " aw N IIII � IIII IIri s IIII IIII ° ° ° ° °° m �� " Illi" ' "" °�� IIII � ' II�� . °�� III) III :IF" c.- in d Goc. -IIII IIII IIII'' ° ° ° ° °° � IIII IIII�� .III IIII IIII IIII IIII III° IIII IIII�� "" "'IIII ° °° p Pp 0 r IIII u ° Ills ;� IIIIDeveIIII IIp ra�� iver i lI� -y af IIII a id��° IIII IIII �i� 0 �11 S. N Ills" [ �" °° "' � " aw N � IIII � IIII In s IIII IIII ° ° ° ° °° m �� " Illi" ' "" °�� IIII � ' II�� . °�� I[3)y K: F"° ( :-I it -i d Go(:-11 KFA 4: SAFE, LIVABLE, & FAMILY FRIENDLY COMMUNITY Jf Enhance public safety in the community. „ Seek clean and healthy neighborhoods in the City of Denton. Provide quality, diverse, and accessible neighborhood services for the community. Al" III' )- IIII IIII ° IIII ... ..... .. w��- ..... L IIII u IIIIi IIII IIII�IIII�IIIIu °iIIII Ills [ se Strategic N I�� . � I s I n III) y K FA ci in d G o (.-.i III IIK : III IIII�z IIII IIII IIII I 2 III IIII � IIIP Ilp IIII °Ijp � � „ -" � � IIII iii � iii iii III � � � � � � Illl iii iiiillll iii � iii � llll Ills [ se Strategic N I�� . � I s I ns II ° III) y K FA ci in d G o (.-.i III IIII Ilf I A 1111 IIII A II IIII IIII IIII I r EVIAT DS H IIII III IIII Illf Ilf IIII V Rl 0 III M Ilf IIII 1 A1111 ,f AA cvn e n III °" n III e r Rl e sou! iiir c e s. ,J IIhrnpirovev Air Qtjcdi111 nd Green H n a g e rn e nIII° IIIIIIIIIIIIIIIPi��ll�� '/rrrrrr� Next Steps Incorporate City Council feedback and develop specific objectives for each goal identified. Refine performance measures to better reflect key outcomes desired. Benchmark performance measures to other entities when possible. l April /May — Review specific revisions with City Council and discuss relationship to budget process. l July — Submit draft of revised Strategic Plan to Council as part of budget process. AGENDA INFORMATION SHEET AGENDA DATE: January 29, 2014 DEPARTMENT: City Manager's Office ACM: Bryan Langley SUBJECT Discuss and give direction concerning the long, mid, and short term accomplishments, goals, objectives, plans, vision, mission, values, and strategic plan of the City of Denton as it relates to city services and infrastructure, streets, parks, finances, budget, planning, zoning and development, environmental issues, technology, public utilities, taxes, engineering, economic development, code enforcement, transportation, purchasing, management, intergovernmental relations, boards, commissions and committees, meetings, and without limitation, any and all operations of the City of Denton city government. BACKGROUND The purpose of this item is to conduct a planning retreat with the City Council to discuss a variety of strategic and operational issues for the City of Denton. The retreat discussion will be facilitated by Karen Walz with Strategic Community Solutions. As some of you may recall, Karen successfully facilitated a previous retreat with the City Council in 2009. The objectives of the retreat are as follows: • Create a forum to discuss strategic issues and direction among City Council members and key staff. • Provide an opportunity to focus on major issues, internal and external, that may not receive thorough discussion during regular meetings. • Discuss the internal action plan that resulted from the Leadership Team Retreat so the Council is aware of these activities and their anticipated results for the organization. • Discuss planned updates to the Strategic Plan and next steps to make the plan more valuable for day -to -day decision - making. • Review the status of the development process improvements underway and discuss the major themes emerging in the comprehensive plan update. • Strengthen communication and collaboration among Council members, and between the Council and staff. • Agree on a set of next steps following this retreat. To assist with facilitating a discussion of the above objectives, Karen conducted an electronic survey of the City Council to assess a wide range of issues. Karen will review the results of the Agenda Information Sheet January 29, 2014 Page 2 survey at the retreat and facilitate discussion on how the City Council wishes to proceed on key items over the coming year. Respectfully submitted: �r r Bryan Langley Assistant City Manager