HomeMy WebLinkAbout2014-117AN ORDINANCE OF THE CITY OF DENTON, TEXAS AUTHORIZING THE CIT-
MANAGER TO EXECUTE A FIRST AMENDMENT TO A PROFESSIONAL SERVIC
AGREEMENT FOR ENGINEERING SERVICES BY AND BETWEEN THE CITY
DENTON, TEXAS AND KIMLEY-HORN AND ASSOCIATES, INC., FOR ENGINEERIN
SERVICES RELATING TO THE ROADWAY IMPACT FEE AND ROUG
PROPORTIONALITY POLICY DEVELOPMENT FOR THE CITY OF DENTO
AUTHORIZING THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING A
EFFECTIVE DATE (FILE 5436 IN THE ADDITIONAL AMOUNT NOT-TO-EXCEEJ
WHEREAS, the City Council deems it necessary and appropriate and in the public
interest to continue to engage the engineering firm of Kimley-Horn, a Texas Corporation, located
in Dallas, Texas ("KHA"), to provide the City with professional engineering services pertaining
to KHA's work in support of the City's Roadway Impact Fee and Rough Proportionality Policy
Development; and
WHEREAS, the City staff has reported to the City Council that there is a substantial need
for the hereinabove described professional services by the City of Denton, and that limited City
staff cannot adequately perform the specialized engineering and other professional services and
tasks with its own personnel; and
WHEREAS, Chapter 2254 of the Texas Government Code, known as the "Professional
Services Procurement Act," generally provides that a city may not select a provider of
professional services on the basis of competitive bids, but must select the provider of
professional services on the basis of demonstrated competence, knowledge, and qualifications,
and for a fair and reasonable price; and
WHEREAS, the City Council hereby finds and concludes that KHA is appropriately
qualified under the provisions of the law, to be retained as an engineering firm for the City,
respecting this engagement; and
WHEREAS, the City Council has provided in the City budget for the appropriation of
funds to be used for the procurement of the foregoing professional services, as set forth in the
"First Amendment to a Professional Services Agreement for Roadway Impact Fee and Rough
Proportionality Policy Development;" NOW, THEREFORE,
SECTION 1. The recitations contained in the preamble hereto are true and correct and
are incorporated herewith as a part of this Ordinance.
SECTION 2. The City Manager is hereby authorized to execute a "First Amendment t,#,
a Professional Services Agreement for Roadway Impact Fee and Rough Proportionality Policy
U
Development" (the "First Amendment") with the engineering firm of Kimley-Horn and
Associates, Inc., in the additional amount of not -to -exceed $165,000 for professional engineering
services pertaining to the interests of the City as hereinabove described, in substantially the form
of the First Amendment which is attached hereto as Exhibit "A" which is incorporated herewith
by reference.
SECTION 3. The award of this First Amendment is on the basis of the demonstrated
competence and qualifications of the firm of KHA, and the ability of KHA, to perform the
professional engineering and related services needed by the City for a fair and reasonable price.
SECTION 4. The expenditure of funds as provided for in the attached First Amendment
is hereby authorized.
SECTION 5. This ordinance shall become effective upon its passage and approval.
PASSED AND APPROVED this the day of 2014,
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
ME
By:
MARK A BUlk-VOUG] S./MAYOR
2
Exhibit A
Amendment 1 to Contract 5436
Contract #5436
Amendment to Scope of Services
Road Impact Fee and Rough Proportionality Policy Development
The following Scope of Set -vices is an amendment to the approved scope of services for the referenced
project. This amendment generally involves revisions to further update the Mobility Plan to develop a
travel demand model, expand the functional classifications, develop alternative design cross sections for
the type of roadway incorporating the pedestrian and bicycle components, evaluate future roadway
service and alignments to provide recommendations to current plan, and any related meetings.
The various tasks affected by this amendment are listed below along with the associated charges. The
total contract amendment expenditure shall not exceed one -hundred and sixty-five thousand dollars
($165,000) and is detailed in Attachment 1.
Task 1— Public Involvement and Meetings
A. Staff Technical Committee Meetings - Up to six (6) meetings will be attended with the OWNER
and are envisioned to cover the following elements; issues identification, travel demand modeling
(2 meetings), expanded functional classification system to include type of roadway, development
of alternative cross sections, and overall plan development.
B. Public Meetings - Three (3) Public Meetings will be attended to garner public input. These are
envisioned to occur at the outset of the project for issues identification and towards the end of the
project for Plan recommendations. These public meetings could include presentations to the
Mobility Committee and/or City Council.
Task 2 — Data Collection
The following information will be collected:
• OWNER contacts — The OWNER will provide the organizational structure for the project team
for the completion of the Mobility Roadway Plan update.
• Previous Mobility Roadway Plan Reports — The OWNER will provide the CONSULTANT the
previous Mobility Roadway Plan report and any relevant Mobility Roadway Plan documentation
created since the adoption of the current Mobility Roadway Plan.
• OWNER provided list Of Current roadways that have been identified for modification to the
Mobility Roadway Plan.
• Maps — The OWNER shall provide CONSULTANT with available GIS shapefiles, associated
databases, and layer files in ESRI ArcGIS I O.x format. All data shall be projected in NAD 83
State Plane, South Central Texas Zone coordinates. Data should include:
i. Available ROW information;
ii. Existing utility locations;
iii. Existing gas wells and gas line;
iv. Contours; and
v. FEMA flood plain data.
Travel Model — The CONSULTANT will work on obtaining the current NCTCOG model used
for its Mobility 2040 Plan. The CONSULTANT intends to use their current transportation model
May 13, 2014
Page 1 of 6
(TransCAD). This is the same model used by the North Central Texas Council of Governments
(NCTCOG). The NCTCO model will be incorporated into the CONSULANTS model.
Task 3 — Existing Conditions Analysis
The CONSULTANT will conduct and general overview of the existing thoroughfare system to serve as a
basis plan development. Elements included as part of this assessment will include; existing functional
classification, existing network level -of -service, identification of critical intersections, existing and future
major traffic generators, current daily volumes and non -motorized and transit connectivity.
Traffic volumes will be based oil available information as compiled by the OWNER and supplemented
with data from the current Roadway Impact Fee Study.
Task 4 — Develop and Calibrate Existing ("Base Year") Model
The CONSULTANT will update the travel demand model identified for use in Task 2. The
CONSULTANT will revise the TransCAD model to reflect the network configurations and demographic
datasets required to model the existing transportation system.
The CONSULTANT will review and modify the existing traffic survey zones from the travel
demand model. The traffic survey zones will be agreed upon prior to modeling work. Any
change to the traffic survey zones after modeling would result in additional services.
The existing demographic datasets will be used from the current Roadway Impact Fee Study
project broken into the agreed upon traffic survey zones.
5= i
The CONSULTANT will update the roadway network to reflect the existing roadway network.
The travel demand model will then be calibrated using the existing traffic counts collected as part
of the current Roadway Impact Fee Study project. The CONSULTANT will calibrate the
network by functional class and up to 6 screen lines throughout the City according to the FHWA
modeling methodology. Once calibrated, this existing conditions model (or "base year" model)
will be used to develop a baseline condition.
The CONSULTANT will utilize the Base Year Model developed as part of Task 4 to assist in the
development of the future model. The CONSULTANT will develop a 2040 Build Out Model. The
purpose of the 2040 (Build Out) model is to develop the ultimate Mobility Roadway Plan.
El "I. 1711311MR1111,111 11 P. 1. 11
May 13, 2014
Page 2 of 6
2040 (Build Out) demographic datasets will be used from the Current Roadway Impact Fee Study
project. These demographics will be broken into the traffic survey zones agreed upon in Task 4.
The CONSULTANT will update the roadway network utilized in the future analysis. Up to four
different roadway networks are intended to be analyzed for the 2040 (Build Out) model. An
example of these roadway networks are as follows:
• Existing Roadway Network
• Base Future Network (Existing + Committed Roadway Projects);
• Other Roadway Scenario; and
• Updated Mobility Roadway Plan.
The actual roadway networks will be agreed to prior to model analysis.
C. Travel Forecast Modeling
INVINNIMIrd VAL
• to base future roadway network and consider • • model options
identified in Task 5B. This probable future network will be used to test future mobility
tools upon.
• Link level of service analysis will be evaluated according to the segment daily and peak
hour volumes within the model. Each alternative will be compared against each other to
determine the preferred option.
Based on work efforts in Tasks 1-5, the CONSULTANT will conduct transportation planning to address
thoroughfares.
Travel forecast modeling in Task 5 will identify system needs and serve as a basis for recommendation of
roadway sizing. Incorporated into this thought process will be considerations for road or lane diets, as
appropriate.
A. Functional Street Classifications: This task will include research of national best practices
and industry standards and make recommendations for new functional street classifications to
be considered as part of the plan update.
B. Define Type of Streets: Recommendations will consider Context Sensitive Design for all
transportation modes and built upon concepts that are under consideration locally and
regionally. This concept breaks down the functional street classification into types of streets
which may be based on the surrounding land uses. Cross sections and plan views will be
developed.
C. Design Criteria Manual Revision: Explore how the new functional street classifications and
cross sections will be incorporated into the Design Criteria Manual. A list of necessary
May 13, 2014
Page 3 of 6
Amendment 1 to Contract 5436
revisions to the Design Criteria Manual will be produced and a process will be created to
implement the changes.
D. Alignment Considerations: CONSULTANT will analyze alignment alternatives at a
conceptual level for the Mobility Roadway Plan. The CONSULTANT will use available
contours, parcel data/right-of-way information, utilities, flood plain and gas well locations to
aid in the recommendation of alignment. The CONSULTANT will rely upon the accuracy of
the data collected during Task 2. This task anticipates looking at up to ten (10) roadway
alignments (new and existing). No roadway design or survey services were assumed to be
included as part of this project.
E. Intersection Improvements: CONSULTANT will identify intersection improvement to aid in
the overall mobility of the City. These improvements may include but are not limited to
signals, turn lanes, roundabouts, etc.
Mobility Roadway Plan documentation will be Summarized in a concise report detailing;
study overview, plan goals and objectives, existing transportation conditions, travel demand
modeling, functional classification system, future needs and plan recommendations. The
Mobility Roadway Plan will be summarized on a single i-nap and depicting roadway
functional class throughout the City. Supporting maps will detail the composition of each
functional class facility (i.e. street type).
A draft plan will be prepared and submitted to the OWNER for review and comment. Based
on comments, a revised draft ("final draft") will be prepared and presented to the Planning
and Zoning Commission for consideration. Subject to Commission comments, a final report
will be prepared and presented to the City Council for Public Hearing. An electronic version
(PDF format) of the draft plan will be submitted to the City for staff review. Ten (10) copies
of the draft final and final reports will be prepared and submitted to the city for distribution.
B. Staff Training
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The following are considered additional services. Compensation for additional services will be agreed to
prior to their performance.
• Preparation for and attendance for meetings not identified in scope;
• Roadway and intersection design services;
• Modification of traffic analysis zones after approval and modeling work begins;
• Traffic Counts beyond the eighty (80) locations identified in Contract 5436 — Roadway Impact Fee
and Rough Proportionality Development; and
Trans CAD software and license.
Amendment 1 to Contract 5436
TASK DESCRIPTION
Project
l0'18neger
En Sr
Engineer
)
Analyst
ACct'g
Clerical
Adlnln
Subtotal
Task Cost
Hours
I'a+k I public Involvement and l��eeting9,s
A. Staif Technical Committee Meetings (6)
18
12
18
2
51
S
6,865,00
;13. Public Meetings (3)
18
6
20
2
46
S
5,950,00
i
`b
36
18
0
38
1 4
97
S
l2 815.00
..
Task 2 Data Collection
4
1
6
1 1
13
S
1,470.00
I— — _ ......... ..........
4
U
l
6
1 1
13
I $
1,470 00
Task 3: Existing Conditions Analysis
15
4
18
1 2
( 40
'�
S,li 15.00
...._
. ..............
15
4
0
I8
1' 2
10
_
S
5015.00
Task 4. Develop and Calibrate Existing ('°Base Year'} R1adc1
�
t7
A. TSZ Development
3
9
27
1 2
42
$
5,035.00
11, Develop Existing Demographics
14
10
40
2
66
$
8,15()()0
C Develop E'xisdng Roadway Ncm urk
9
10
40
2
61
$
7,40000
Iy. Calibrate Existing Model
80
40
2
122
S
18,300.00
0
2Ci
—
109
--.....
0
147
— --...I .......
1 8
_._._._._
291
_
$
.........__.
38,885.00
�Tnak `S. D0vc10p 21)40 Bu'Id ()ut Nlodol
t
ll
A. Develop 2040 (Build Out) Demographics
14
l0
40
1 2
67
$
8,225A0
13. Develop 2040 (Build Out) Roadway Network
9
10
80
2
t01
S
11,600.00
C. Trawl Forecast Modeling
9
60
120
199
`b
24,450,00
---
$
32
80
0
240
1 4
S7
S
44,275M
`Task 6: Plan Development
, Functional Wed Classiicati0ns
13
5
40
1 2
61
$
7,600.00
B, Detine Type of Streets
13
20
16
80
2
131
S
15,790.00
`C, Design Criteria Manual Revisions
13
5
40
2
60
S
7,525.00'
D. Alignment Considerations
8
5
40
2
55
$
6,775.00
F., intersection Improvements
27
I
5
4(i
2
74
3
$
�
9„625.U0
_ .-----
....---
74
_
40
176
.— ......_.
80
...—.
1 10
--
381
N
47,315.041
1 sk % Mobility Roadway Plan Document an([ Sialr�i•raining
A Mobility Roadway Plan Document
14
5
80
99
S
11 375.00 i
B, StatfTraining
10
20
30
$
3,850,00
0
�$
1 14
15
0
100
0 0
�9
`S
15 225 00 1
y _
0
v .�
0
0
�,....,
1,_._,-..�,..... _ .. _
ubtot t1
......x
0
P......... .... .M_.__..., .. , ,. _
€ r nd Total flours
-
201
266 t77
....rl-._.�..�
308
Otttl rttl
Senior
May 13, 2014
Page 5 of 6
Amendment 1 to Contract 5436
IN WITNESS WHEREOF, the parties of these presents have executed this agreement in the year
and day first above written.
Kimley-Horn and Associates, Inc.
By:
AUTHORIZED SIGNATURE
TYPED NAME: AAQ01j W NArmArj
TITLE:
WVMIF��
�i-0e,,6rA>Com
E-MAIL A[`)—X),'1SS
A] 11-1,"' V:
B
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
By:
GEORGE C. CAMPBELL
CITY MANAGER
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
By:
Al'111111 IFl) AS TO LEGAL FORM:
ANITA BURGESS, CITY ATTORNEY
By:
May 13, 2014
Page 6 of 6