HomeMy WebLinkAboutMay 26, 2015 Agendattu�Rltli
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Tuesday, May 26, 2015
City of Denton
Meeting Agenda
City Council
2:00 PM
City Hall
215 E. McKinney St.
Denton, Texas 76201
www.cityofdenton.com
Work Session Room
After determining that a quorum is present, the City Council of the City of Denton, Texas will convene
in a Special Called Work Session on Tuesday, May 26, 2015 at 2:00 p.m. in the Council Work Session
Room at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be
considered:
1. Work Session Reports
A. ID 15 -412 Receive a report, hold a discussion and provide staff direction relating to a proposal
submitted by the Denton Community Market on establishing a new market location.
Attachments: Exhibit 1 DCM Site Proposal Tax Office Property
B. ID 15 -427
Attachments:
C. ID 15 -425
Attachments:
Exhibit 2 Summary of Concept Plan Elements - Preliminary Cost Estimate
Receive a report, hold a discussion and provide direction regarding a proposal from
the Convention and Visitors Bureau to lease and operate a new Visitors Center in
downtown Denton.
Exhibit 1 Presentation
Exhibit 2 Budget Estimates
Exhibit 3 Letter of Request
Receive a report, hold a discussion and give staff direction regarding Fire and
Emergency Medical Services incident demand and strategies to improve response
times.
Exhibit 1 Presentation Fire & EMS Incident Forecast
D. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from
the City Council or the public with specific factual information or recitation of
policy, or accept a proposal to place the matter on the agenda for an upcoming
meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide
reports about items of community interest regarding which no action will be taken,
to include: expressions of thanks, congratulations, or condolence; information
regarding holiday schedules; an honorary or salutary recognition of a public official,
public employee, or other citizen; a reminder about an upcoming event organized or
sponsored by the governing body; information regarding a social, ceremonial, or
community event organized or sponsored by an entity other than the governing body
that was attended or is scheduled to be attended by a member of the governing body
or an official or employee of the municipality; or an announcement involving an
imminent threat to the public health and safety of people in the municipality that has
arisen after the posting of the agenda.
City ofDenton Page I Printed on 512112015
City Council Meeting Agenda May 26, 2015
Following the completion of the Work Session, the City Council will convene in a Closed Meeting to
consider specific items when these items are listed below under the Closed Meeting section of this
agenda. The City Council reserves the right to adjourn into a Closed Meeting on any item on its Open
Meeting agenda consistent with Chapter 551 of the Texas Government Code, as amended, or as
otherwise allowed by law.
1. Closed Meeting:
A. ID 15 -444 Consultation with Attorneys - Under Texas Government Code, Section 551.071.
Consult with and provide direction to City's attorneys regarding legal issues and
strategies associated with the current Gas Well Ordinance, and proposed Gas Well
Ordinance amendment, regulation of gas well drilling and production within the
City Limits and the extraterritorial jurisdiction, including: Constitutional
limitations, statutory limitations upon municipal regulatory authority; statutory
preemption and vested rights; impacts of federal and state law and regulations;
impacts of gas well drilling upon protected uses and vice - versa; current and
proposed extension to moratorium on drilling and production; other concerns about
municipal regulatory authority or matters relating to enforcement of the Gas Well
Ordinance, both current and proposed; settlement matters concerning gas well
drilling in the City; surface development issues involving surface and mineral
estates; and legal matters associated with a citizen's initiative ordinance and
pending litigation styled Jerry Patterson, Commissioner, Texas General Land Office
v. City of Denton Texas, Cause No. D- 1- GN -14- 004628 currently pending in the
53rd District Court of Travis County and Texas Oil and Gas Association v. City of
Denton, Cause No. 14- 09833 -431 currently pending in the 431st District Court of
Denton County regarding hydraulic fracturing where a public discussion of these
legal matters would conflict with the duty of the City's attorneys under the Texas
Disciplinary Rules of Professional Conduct of the State Bar of Texas.
B. ID 15 -447 Consultation with Attorneys - Under Texas Government Code Section 551.071,
Deliberation regarding Economic Development Negotiations - Under Texas
Government Code Section 551.087. Deliberation regarding Real Property - Under
Texas Government Code Section 551.072.
Discuss, deliberate, receive information from staff and provide staff with direction
pertaining to legal and economic development issues related to Orison Holdings and
economic development incentives and the acquisition of real property interests in
the H. Sisco Survey, Abstract No. 1184, Denton, Denton County, Texas, generally
located in the 600 block of E. Hickory. This discussion shall include commercial
and financial information the City Council has received from Orison Holdings
which the City Council seeks to have locate, stay, or expand in or near the territory
of the city, and with which the City Council is conducting economic development
negotiations; including the offer of financial or other incentive where the duty of the
attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with the provisions
of the Texas Open Meetings Act, Chapter 551 of the Texas Government Code.
C. ID 15 -448 Consultation with Attorneys - Under Texas Government Code Section 551.071,
City ofDenton Page 2 Printed on 512112015
City Council Meeting Agenda May 26, 2015
Deliberation regarding Economic Development Negotiations - Under Texas
Government Code Section 551.087.
Receive a report and hold a discussion regarding legal and economic development
issues regarding a proposed economic development incentive agreement for Project
Ranger One (Denton - Tarrant PRW, LLC). This discussion shall include
commercial and financial information the City Council has received from Project
Ranger One which the City Council seeks to have locate, stay, or expand in or near
the territory of the city, and with which the City Council is conducting economic
development negotiations; including the offer of financial or other incentive where
the duty of the attorney to the governmental body under the Texas Disciplinary
Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the
provisions of the Texas Open Meetings Act, Chapter 551 of the Texas Government
Code.
D. ID 15 -463 Consultation with Attorneys - Under Texas Government Code, Section 552.071.
Consult with City's attorneys regarding litigation styled Watson v. City of Allen, et
al., Cause No. 4:15 -cv- 00335 -A, currently pending in the US District Court,
Northern District of Texas where public discussion of these legal matters would
conflict with the duty of the City's attorneys under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas.
CERTIFICATE
I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of
Denton, Texas, on the day of , 2015 at o'clock (a.m.) (p.m.)
CITY SECRETARY
NOTE: THE CITY OF DENTON CITY COUNCIL WORK SESSION ROOM IS ACCESSIBLE IN
ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL
PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED
AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE
CITY SECRETARY'S OFFICE AT 349 -8309 OR USE TELECOMMUNICATIONS DEVICES FOR
THE DEAF (TDD) BY CALLING 1- 800 - RELAY -TX SO THAT A SIGN LANGUAGE
INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY'S OFFICE.
City ofDenton Page 3 Printed on 512112015
City Hall
City of Denton 215 E. McKinney St.
Denton, Texas 76201
www.cityofdenton.com
D EN'FON
File #: ID 15 -412, Version: 1
DEPARTMENT:
CM/ ACM:
Date:
Transportation
John Cabrales, Jr.
May 26, 2015
Legislation Text
Agenda Information Sheet
SUBJECT
Receive a report, hold a discussion and provide staff direction relating to a proposal submitted by the Denton
Community Market on establishing a new market location.
BACKGROUND
The Denton Community Market (DCM) currently leases approximately 1.2 acres from Denton County adjacent
to the Historical Park of Denton County located between Mulberry and Sycamore, east of Carroll Boulevard.
The lease with Denton County is a year -to -year lease and DCM reports the current master plan for the
Historical Park does not currently accommodate the market. The 2015 season is the sixth year of operation for
DCM, which is held every Saturday from April 1 through the last Saturday of November each year. DCM
started with 15 vendors participating in their first season and has continued to grow with the 2013 and 2014
seasons registering 90 and 130 vendors, respectively. DCM officials are expecting more than 150 vendors for
the 2015 season.
To address their growth and seek a long -term solution to space needs, DCM submitted a proposal to the 2014
Citizen Bond Committee seeking funding to develop infrastructure on a more permanent location to include
restrooms, electrical and plumbing as well as a 15,000 square foot structure that would support year round
operation of the market. The proposal received positive feedback from vendors and community members,
however the Citizen Bond Committee did not recommend this project request to be included as part of the 2014
bond election.
On November 11, 2014, City Council received a presentation from DCM and City staff regarding City owned
sites that might be considered to facilitate future growth of the market. Staff met with DCM representatives
after the November briefing and again in March 2015 to review City of Denton facilities that could physically
accommodate the market. In response to the discussion with Council and DCM representatives, staff identified
City properties that could be evaluated, recognizing that other proposed uses for the subject properties would
need to be considered by Council. The two sites identified that are currently owned by the City were 1) the old
tax office at 300 East McKinney and 2) the parking lot at 121 Exposition and southeast of the Police
Department (corner of Exposition and Hickory Street).
DCM submitted a proposal on April 6, 2015, for the use of the 300 East McKinney location and requested a
five -year lease for the site. Their proposal indicated that they no longer considered the 121 Exposition site a
viable option for the future of the market. The April 6 DCM proposal outlines desired enhancements to be
City of Denton Page 1 of 2 Printed on 5/21/2015
File #: ID 15 -412, Version: 1
made to the two -acre McKinney Street tract including paved parking, green space, a pavilion with stage,
electrical services for vendors and public restrooms.
City staff has reviewed the requested enhancements to the 300 East McKinney Street location and has
developed a planning level cost estimate for the proposed improvements for Council review and consideration.
Funding for the requested enhancements has not been identified, and depending on Council direction, any
recommended improvements may need to be included in upcoming budget discussions. Staff is seeking
Council direction on the multi -year lease /use of the site by DCM and for the proposed improvements. City
staff will facilitate the discussion and DCM representatives will also be available to answer questions Council
may have.
OPTIONS
1. Refine cost estimates and initiate multi -year lease process with DCM for 300 East McKinney location.
2. Identify temporary infrastructure options and initiate short -term, year to year lease with DCM for 300
East McKinney.
3. Consider other City of Denton facilities that could accommodate the market.
PRIOR ACTION/REVIEW (Council, Boards, Commissions)
November 11, 2014, City Council Work Session. April 24, 2015 Informal Staff Report.
FISCAL INFORMATION
The preliminary cost estimate for DCM requested infrastructure enhancements to 300 East McKinney totals
approximately $1.3 million and is detailed by item in Exhibit 2.
EXHIBITS
1. DCM Proposal, Dated April 24, 2015
2. Summary of Concept Plan Elements - Preliminary Cost Estimate
Respectfully submitted:
Mark Nelson
Director of Transportation
City of Denton Page 2 of 2 Printed on 5/21/2015
Proposal for a Future
Denton Community Market Site on
City -Owned Property:
Concept Plans and Budget Request for the Tax
Office Site
Submitted by the Denton Community Market
April 6th, 2015
I COVER LETTER
April 6, 2015
Dear Members of the Denton City Council:
The Denton Community Market is pleased to submit this proposal to the Denton City
Council for budget allocations for a future Market site on City -owned property. We
appreciate the opportunity to provide a list of our wants and needs for the tax office
site, and to submit preliminary concept plans for cost analyses. There was an additional
site on Exposition Street that was also proposed to the Market. After site visits and
discussion with the Market's Board of Directors of the positive and negative elements of
each site, we are no longer considering the Exposition Street site as a viable option. The
tax office, however, holds much promise as a location for the Denton Community
Market. Our considerations are discussed on page seven.
We are asking for your approval to use the former tax office property, along with the
necessary upgrades to operate the Market for a five -year period. We understand that
there is also a need for parking in the downtown area. We believe that the parking
needs downtown and the needs of the Market can co -exist in the site of the former tax
office location. Our proposal presents parking for at least 81 vehicles and creates a
greenspace area that can be used by all residents and visitors to the downtown area.
More greenspace, open space, and a farmers' market in downtown are expressed as
goals in the City of Denton's Downtown Master Plan. As a prime location in downtown
Denton, the tax office site would be ideal for connectivity to the rest of downtown for
tourism and for access the additional parking located across McKinney Street at City
facilities. As our visitor base grows, the parking facilities will need to accommodate
hundreds of people at a time.
We are proposing a short -term development of the former tax office site in partnership
with the City of Denton. The concept plans provide information necessary to
understand our vision for the site and to calculate construction costs. We appreciate
your time and efforts in reviewing our proposal and look forward to speaking with you
about our ideas in the near future.
Sincerely,
Kati Trice, Founder and Vendor Coordinator,
Vicki Oppenheim, Planner and Co- Coordinator
2 (: i g c
2 BACKGROUND AND EXISTING CONDITIONS
In 2013 -14, the Denton Community Market (DCM) submitted a proposal to the City of
Denton Bond Committee for a permanent site with a building and infrastructure for a
year -round market. Although the proposal did not receive a final recommendation
from the Bond Committee for funding, we expect to participate in the next Bond
Election to request a permanent facility.
In the Bond Election proposal, the Market proposed a 15,000 square -foot building that
was based upon vendor input and included design assistance from Kirkpatrick
Architecture Firm and other consultants. The structure included the following elements:
• Indoor vendor stalls
• Outdoor vendor stalls
• Commercial kitchen for food vendors
• Commissary for food trucks
• Rental space for events
• Rental office space /flex space
• Splash park
• Playground
• Indoor performance area
• Outdoor performance area
• Outdoor seating area
• Indoor seating area
• Indoor classroom
The proposal gained widespread community attention and demonstrated the long-
term wants and needs of the Market and Denton residents. A combination of a petition,
emails to the City, and public comments at community forums provided strong
evidence of community support for a year -round facility. A year -round Market and
facility is important to provide year -round access to locally produced products and
keep continuity for the small businesses that rely on the Market as an important revenue
stream for their business. Visitors rely on the Market to showcase locally made products
and create opportunities for connection between residents.
The Market continues to receive recognition from the Denton community that it is an
important asset. The Denton Community Market had a very successful 2014 Season
3 (: i g c
and continues to grow and gain community recognition. It is an important gathering
space for the community and an important incubator for small businesses. We offer live
music and family - friendly activities every week. The Market enables producers to sell
local produce, agricultural products, baked goods, prepared food, and a wide
diversity of handmade items. For the past two years the Market received 3,d Place in
the Best of Denton contest for Best Community Event and in 2014 received recognition
from the University of North Texas as "one of the top -five fun things to do in Denton."
The Market also received significant grants over the past year with $77,000 from the
USDA and two grants from the City of Denton totaling nearly $20,000 from contingency
funds and HOT funds. The Market also just held a successful fundraiser this March
earning $2,000 and will continue to expand grant and fundraising efforts over the next
year.
Last year the Market ended the season with approximately 150 vendors, up from 90 in
2013. For the 2015 Season (our sixth) that began on April 4th, DCM already has 1 10
vendors, and we expect this number to climb significantly as the season progresses over
the next eight months.
The Market continues to be a very important small business incubator. The 2014 Vendor
Survey reveals that a majority of vendors find the Market to be very important for their
businesses.
4 I:' (: i g c
Exh emely
important
Very important
6Ilodei'ately
Important
Minimally
Not important
at all
0% 1OgG 20% :50% 40% 50% 60% 70% 80% £10% 100%
Figure 1: 2014 Vendor Survey Results
Each year, the DCM applies to Denton County Commissioners Court for a new permit at
the Historical Park of Denton County. The uncertainty of the Market's future at the
Historical Park prompted DCM to approach the City last year for a possible city -owned
location for the 2015 Season and beyond. While the DCM is currently approved for the
2015 Market Season and continues its partnership with the County, the future of the
Market at the County property continues to be uncertain. The current Master Plan of
the Park does not, at this time, include the DCM, and continued growth threatens the
viability of the location under the current conditions. In 2015, the County, in
acknowledging the Market's growth in vendors and needed open space, recently
removed parking pavement to add one -third of an acre of additional greenspace for
the 2015 season. This recent expansion of County property, when completed, will result
in a total of 1.2 acres of greenspace for use by the Denton Community Market's
vendors and activities each Saturday.
Predictability is important for the continued operations and growth of the Market. At this
point, the Market is seeking a downtown location with at least a five -year commitment
to enable long -term planning and provide stability for Market vendors and visitors. The
5 I:' (: i g c
DCM is requesting that the City provide a five-year commitment for the proposed
property along with needed upgrades for Market operations.
EXISTING CONDITIONS ON Two CITY-OWNED PROPERTIES
The City offered DCM two possible locations, one at the former tax office site on
McKinney Street, and one site on a City parking lot near the DCTA transit center on East
Hickory Street.
Figure 3: Exposition City Parking Site
Figure 2: Former County Tax Office Site
6 1 (: i g e
Each site has positive and negative characteristics. The DCM Board toured and
reviewed the sites and rated each site according to important aspects for Market
operations. The overwhelming choice of the Board was the Tax Office Site because of
its prime location, availability of additional parking, and feasibility to create a new and
inviting greenspace in the downtown. The tax office site has one significant
drawback —the City staff currently stated that the City may sell the property at any time
and ask the Market to vacate with little notice. This property sale condition would
make any arrangement on this site not feasible.
DCM Board of Directors Poll (1 -10 McKinney/
Ranking of Site Elements) Oakland Exposition
Location 9.50 2.90
Size 9.25 5.75
Parking 9.50 5.50
Visibility 9.25 2.75
Neighborhood 9.25 2.50
Greenspace potential 7.75 1.25
Existing trees 3.50 1.50
Walkability 9.00 2.50
Other: Vibe of area
(1 response) 8.00 1.00
Other: Near jail
(2 responses) 0.50
The Exposition site is a parking lot currently located in a predominantly industrial area
outside of the main activity in the downtown. Although the developers of "The
Railyard" project are possibly moving forward on a TOD development near the DCTA
Downtown Denton train station, there are uncertainties on how long it will take for major
activity to emerge in vicinity. This site also appears to have fewer options for
reconfiguration, since it will continue to be used as City staff parking. The Market is no
longer considering the Exposition sit as a viable option.
7 I:' (: i g c
3 DESIRED ELEMENTS FOR SITES
In a recent meeting, the Assistant City Manager John Cabrales requested that the DCM
submit a ranked list of desired elements for each possible future site on City -owned
property. He also requested concept plans of the Market reconfigurations for
construction cost estimates.
Ranked Items Requested for Market Sites
Minimum Requirements:
• Greenspace for Market Vendors and visitors with grass /turf and planted trees for
shade
• Electrical outlets for vendors and food trucks - (48) 120 -volt outlets and (8) 240 -
volt outlets
• Water availability for vendors - (7) water spigots and (2) three - compartment
sinks
• Visitor Bathroom Facilities (in place of porta- potties)
• Stage with shaded structure for performers like a gazebo
• Off - street food truck parking area (5 spots shown off Oak Street)
Important Elements:
1. Pavilion with garage doors
Future Wants:
1. Permanent Building and Amenities
2. Long -term lease and partnership with the City
8 1 I:' (: i g c
4 CONCEPT PLAN
The approximate 2 -acre site includes greenspace for vendors and activities,
landscaping enhancements, bathrooms, electrical outlets, water spigots, parking, food
truck parking, and an area for temporary /permanent Market pavilions.
(See Attached PDF Concept Plans to Zoom In on Details)
9 1 I:' (: i g c
Summary of Concept Plan Elements:
Requested Items
SF /#
Permeable Paving
41,050
SF
Greenspace
17,633
SF
Bathroom
1,000
SF
Trash Receptacles (Big Belly sets)
3
Water Sinks - -2 3- compartment sinks
2
Landscaped Islands
12,459
SF
Stage
600 SF
Pavilion w garage doors
6,370
SF
Electrical Outlets on Medians and inside pavilion
120 outlet (12 boxes of 120 volt plugs, 4 outlets each)
48
240 outlet (4 of 240 boxes)
8
Water spigots in medians of parking area and food
truck area
7
10 1 f' (: i g c
5 VISUAL EXAMPLES
1.) Fire Station in Madison WI. Concept could be adjusted for use as a market
building by creating a pavilion with garage doors and indoor space for
bathrooms. Recommendations to this image include adding grass and trees to
surround the building.
1 1 I f' (: i g c
2.) Johnson City Farmer's Market new pavilion. Concept could be adjusted for use
as a market building by creating doors that lower in the colder months and by
creating indoor space for bathrooms. Recommendations to this image include
adding grass and trees to surround the building instead of back -in parking.
http: / /icnewsandneighbor.com /stage- set - for - new - farmers - market - construction/
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12 1 (: i g c
3.) Bardstown Farmer's Market pavilion. Concept could be adjusted for use as a
market by creating doors that lower in the colder months and by creating indoor
space for bathrooms. Recommendations to this image include adding grass and
trees to surround the building instead of pull in parking.
13 1 f' (: i g c
4.) Park Pavilion. Concept could be adjusted for use as a market by creating doors
that lower in the colder months and by creating indoor space for bathrooms.
14 1 f' (: i g c
1.) Park Pavilion. Concept could be adjusted for use as a market by creating doors
that lower in the colder months and by creating indoor space for bathrooms.
15 1 f' (: i g c
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Summary of Concept Plan Elements
Denton Community Market
Requested Items
SF /#
EST. COST
Permeable Paving
41,505 SF
$ 369,450
Greenspace
17,633 SF
-
Bathroom
1,000 SF
$ 300,000
Trash Receptacles (Big Belly Sets)
3
$ 21,000
Water Sinks 2 -3 Compartment Sinks
2
$ 5,000
Landscaped Islands
12,458 SF
-
Stage
600
$ 60,000
Pavilion w/ Garage Doors
6,370 SF
$ 473,508
Electrical Outlets on Medians and Inside Pavilion
$ 20,000
Water Spigots in medians of parking area and food truck area
7
$ 10,500
Total
$ 1,259,458
*Estimates do not include impact fees
City Hall
City of Denton 215 E. McKinney St.
Denton, Texas 76201
www.cityofdenton.com
DENT' IN
File #: ID 15 -427, Version: 1
DEPARTMENT: Finance
ACM:
AGENDA DATE:
Bryan Langley
May 26, 2015
Legislation Text
Agenda Information Sheet
SUBJECT
Receive a report, hold a discussion and provide direction regarding a proposal from the Convention and
Visitors Bureau to lease and operate a new Visitors Center in downtown Denton.
BACKGROUND
The Convention and Visitors Bureau (CVB) has presented this proposal to the Hotel Occupancy Tax
Committee to discuss the possibility of leasing and operating a Visitor Center in the downtown area. The Hotel
Occupancy Tax Committee voted at their meeting of May 13, 2015 to bring this proposal to the City Council
for consideration. Attached is a letter, proposed budget and presentation that staff has received from the CVB.
Kim Phillips, Vice President of the CVB, will present the proposal to the City Council and be available to
answer any questions.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On April 28, 2015, the Hotel Occupancy Tax Committee met and received a proposal from the CVB for a
Downtown Visitors Center.
On May 13, 2015, the Hotel Occupancy Tax Committee met for additional discussion on a proposal from the
CVB for a Downtown Visitors Center and recommended that the proposal be presented to the City Council for
consideration.
FYUIRITC
1. Presentation
2. Budget Estimate
3. Letter of Request
Respectfully submitted:
Chuck Springer 349 -8260
Director of Finance
City of Denton Page 1 of 1 Printed on 5/21/2015
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Exhibit 2
DOWNTOWN WELCOME CENTER & DENTON STORE
August 1 Through Dec 31, 2015
Rent
$24,000
Decorator
$25,000
Computer /IT networking (register /software)
$20,000
Supplies
$5,000
Full time manager
$25,000
Asst Manager
Jake Laughlin
Utilize existing DentonRadio.com and'digital marketing manager
$30,000.00
The digital marketing position will need to be replaced In social media department
$23,500.00
Part -time / Pd Interns
$13,000
Contingencies
$23,000
Total $135,000
FY 2016
Lease
$57,500.00
Computers /IT
$6,000.00
Maintenance
$12,000.00
Insurance
$5,000.00
Office Equipment /Supplies
$6,000.00
Full -time Manager - Retail /merchandising expert
$60,000.00
Part -time assistance /Paid Interns
$30,000.00
Contingencies
$23,500.00
TOTAL WELCOME CENTER
$200,000.00
TotalI0.0110.00
Exhibit 3
Convention & Visitors irea i
May 15, 2015
To: Mayor Chris Watts and members of the Denton City Council
The Denton Welcome Center and Denton Store is very close to becoming a reality. In order to move
forward, the Denton CVB is requesting a budget amendment in this current fiscal year of $135,000 (Please
see attached expenditure projections).
The $135,000 will be a ceiling for the project start-up. Any unspent funds at the end of the year will be
returned with the request to be reallocated to this project to support our first year in operation.
Thank you for your consideration.
Sincerely,
T k
Kim Phillips
Vice President
414 Parkway Denton, Texas 76201 940- 382-7895 discoverdenton.com
City Hall
City of Denton 215 E. McKinney St.
Denton, Texas 76201
www.cityofdenton.com
D EN'FON
File #: ID 15 -425, Version: 1
Legislation Text
Agenda Information Sheet
DEPARTMENT: Fire and Emergency Medical Services
CM/ ACM: John Cabrales, Jr.
Date: May 26, 2015
SUBJECT
Receive a report, hold a discussion and give staff direction regarding Fire and Emergency Medical Services
incident demand and strategies to improve response times.
INTRODUCTION
The Fire Department has completed a comprehensive analysis of the City's fire and EMS demand. This
analysis includes the current environment, along with growth projections and the review of resource
deployment to meet that demand. In addition, the evaluation of internal processes is ongoing with a focus on
resource deployment.
The Department's multi -year strategy includes:
• Investment proposals based on current conditions
• Projections based on changing conditions
• Effective process improvement strategies designed to create efficiencies
BACKGROUND
The primary measure of the effectiveness of a fire and emergency medical organization is response time. In the
fire mission, effective measures such as citizen rescue, the containment of a fire to room or structure of origin
and the safety of firefighters are dependent upon rapid resource deployment. In the medical mission, patient
survivability rate depends on rapid response and rapid application of treatment.
While this analysis reviews all factors that influence response time, the primary consideration is facility and
response unit location. Nationally recognized models for establishing the location and proximity of fire stations
include:
Insurance Services Office (ISO) Model
City of Denton Page 1 of 4 Printed on 5/21/2015
File #: ID 15 -425, Version: 1
Using the ISO criterion for locations, fire stations are recommended within a mile and a half distance from the
developed areas of a community. This provides for a maximum of one minute for notification and 3.2 minutes
for travel.
International City /County Management Association (ICMA) Model
The ICMA model recommends that the location of a fire station be within one mile of industrial and
commercial property, two miles of a medium density residential unit, and three miles of low density residential
units.
Both models support a response time standard that includes the following components:
• Dispatch/call processing time of one minute, ninety percent of the time
e Unit turn -out time of one minute
• Travel time of four minutes for the arrival of the first unit
Locally, the application of national standards is complicated by the City's large landmass. The City of Denton
has a key performance indicator based on a target of five minutes (turn -out and travel time) for the first arriving
unit ninety percent of the time. The performance report dashboard demonstrates the increasing response time to
active structure fires.
Percentage of active structure fires 550% 90% 44'% 90%
responded to in 5 minutes or less
CURRENT ISSUES
In developing a cost effective solution to improve response times in southwest Denton, Fire Administration had
the opportunity to work with an engaged citizen group that included not only emergency service professionals,
but statistical analysis professionals. Using departmental data, an evaluation was conducted from a community
-wide perspective.
City of Denton Page 2 of 4 Printed on 5/21/2015
File #: ID 15 -425, Version: 1
RDnit9Distriat
Unit (Dispatches
of Unit Dispatches
Avg Response Time
District 1
4157
100'
0.06:04
Out of District Response
782
18.8
0' .016,
In District Response
3375
8,1.2%
0.04.39
District 2
4375
100.0%
0.08 :40
Out of District Response
1068
24.4'
0109.15
In District Response
3307
75. 6"
0.05.42
District 3
3788
100.0%
0 :07.,29
Out of District Response
1062
28. --
0:071.58
In District Response
2726
72.0%,
0.05..09
District 4
2739
100...0%
0 :08.16
Out of District Response
15691
57.3%
0.08.29
In District Response
11701
42.7%
0 :05 :59
District 5
3337
100. -0
010W21
Out of District Response
868
26.0%,
0 :08.54
In district Response
2469
74.0/6
0:05 :so
District 6
5435
100..0'°
0 08 :15
Out of District Response
1364
24.8%
0.08 :34
In District Response
4071
74.9%
0:06.39
Diistrict '7
722
100.0%
0:09.47
Out of District Response
369
51 u1 %
0.09. s1
In District Response
353
48.9%
0:09. 02
In southeast Denton, data reveals the highest call volume. Excluding the unusual situation presented by the
Robson Ranch community, District 6 has the longest response times, and the highest call volume growth
projections. Response times are compounded by the risk potential associated with development and population
density, and by travel distance from the single existing facility. In addition, District 6 experiences a call volume
that requires supplementary responses from other districts to handle simultaneous calls. In a preliminary
resource distribution study, the Insurance Services Office (ISO) has identified the need for two additional
stations in southeast Denton.
In the area of east Denton, District 2, the situation is similar with a high call volume, long response times, and
call volume growth. The analysis has revealed an area southeast/east as a priority location for an additional fire
station as justified by resource demand criteria. Through inter - departmental coordination, City staffs have
identified the potential to utilize existing City owned property for a Fire Station 8.
After Medical Unit 7 is placed in service southwest, one additional station, Station 4 in Northeast Denton, will
remain without a medical unit. In 2014, District 4 required responsive support from other districts over 57
percent of the total incidents within the district. Over 19 percent of ambulance responses in District 4
experience a response time of 10 minutes or longer.
SOLUTIONS
On April 21, 2015, Denton City Council members approved a contractual agreement with Denton County
Emergency Services District 41 which outlines a projected station opening in Northlake in fall 2018. The focus
of the Fire Department's strategic initiatives over the interim will be investments and process improvements to
prepare for an ISO re- evaluation in early 2019. The goal is to improve the City's rating overall, and to utilize
the Northlake Fire Station to align the Robson Ranch rating with the City's core rating. It is important to note,
City of Denton Page 3 of 4 Printed on 5/21/2015
File #: ID 15 -425, Version: 1
however, that in 2019, areas of the City northwest and northeast will continue to exceed the ISO parameter of
five miles from the nearest fire station.
Based on existing conditions, the Fire Department will recommend a new Fire Station 8 located southeast and
a medical unit at existing Station 4.
While the data demonstrates growing response time concerns in the system that supports investments in
additional stations and response units, it is critical that these proposals be accompanied with a concurrent
analysis of all avenues to improve response times. Utilizing a number of the internal process analysis
championed in the City's LEAN program, the Fire Department is evaluating the broad questions:
0 What takes a unit out of district?
0 What takes a unit out of service?
In addition, the Fire Department is leading a coordinated process improvement study to provide for the current
and future needs of the City's 9 -1 -1 Dispatch, Computer Aided Dispatch, Public Safety Records Management
Systems, and Mobile Data Computers. The notification system for automatic aid partners, automatic vehicle
locating systems, priority dispatching methods and traffic signal preemption will be analyzed and reviewed for
efficiencies or implementation.
CONCLUSION
The Denton Fire Department is committed to providing effective emergency service to the community. The
strategic initiatives are focused on improving response time to a growing city with an increasing service
demand. Along with identifying investment priorities, a commitment to a comprehensive analysis of all factors
that can positively improve emergency response time is in progress. The use and improvement of data analysis
to manage by fact will continue to be the Department's objective.
EXHIBITS
Exhibit l: Presentation
Respectfully submitted:
Robin Paulsgrove
Fire Chief
Prepared by:
Allison Carlwicz
Fire Administrative Manager
City of Denton Page 4 of 4 Printed on 5/21/2015
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City Hall
City of Denton 215 E. McKinney St.
Denton, Texas 76201
www.cityofdenton.com
DEN'FON
Legislation Text
File #: , Version: 1
Agenda Information Sheet
SUBJECT
Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the City Council or the
public with specific factual information or recitation of policy, or accept a proposal to place the matter on the
agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide
reports about items of community interest regarding which no action will be taken, to include: expressions of
thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary
recognition of a public official, public employee, or other citizen; a reminder about an upcoming event
organized or sponsored by the governing body; information regarding a social, ceremonial, or community event
organized or sponsored by an entity other than the governing body that was attended or is scheduled to be
attended by a member of the governing body or an official or employee of the municipality; or an
announcement involving an imminent threat to the public health and safety of people in the municipality that
has arisen after the posting of the agenda.
City of Denton Page 1 of 1 Printed on 5/21/2015
City Hall
City of Denton 215 E. McKinney St.
Denton, Texas 76201
www.cityofdenton.com
DEN'FON
Legislation Text
File #: ID 15 -444, Version: 1
Agenda Information Sheet
SUBJECT
Consultation with Attorneys - Under Texas Government Code, Section 551.071.
Consult with and provide direction to City's attorneys regarding legal issues and strategies associated with the
current Gas Well Ordinance, and proposed Gas Well Ordinance amendment, regulation of gas well drilling and
production within the City Limits and the extraterritorial jurisdiction, including: Constitutional limitations,
statutory limitations upon municipal regulatory authority; statutory preemption and vested rights; impacts of
federal and state law and regulations; impacts of gas well drilling upon protected uses and vice - versa; current
and proposed extension to moratorium on drilling and production; other concerns about municipal regulatory
authority or matters relating to enforcement of the Gas Well Ordinance, both current and proposed; settlement
matters concerning gas well drilling in the City; surface development issues involving surface and mineral
estates; and legal matters associated with a citizen's initiative ordinance and pending litigation styled Jerry
Patterson, Commissioner, Texas General Land Office v. City of Denton Texas, Cause No. D- 1- GN -14- 004628
currently pending in the 53rd District Court of Travis County and Texas Oil and Gas Association v. City of
Denton, Cause No. 14- 09833 -431 currently pending in the 431st District Court of Denton County regarding
hydraulic fracturing where a public discussion of these legal matters would conflict with the duty of the City's
attorneys under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas.
City of Denton Page 1 of 1 Printed on 5/21/2015
City Hall
City of Denton 215 E. McKinney St.
Denton, Texas 76201
www.cityofdenton.com
DENT' IN
File #: ID 15 -447, Version: 1
Legislation Text
Agenda Information Sheet
SUBJECT
Consultation with Attorneys - Under Texas Government Code Section 551.071, Deliberation regarding
Economic Development Negotiations - Under Texas Government Code Section 551.087. Deliberation
regarding Real Property - Under Texas Government Code Section 551.072.
Discuss, deliberate, receive information from staff and provide staff with direction pertaining to legal and
economic development issues related to Orison Holdings and economic development incentives and the
acquisition of real property interests in the H. Sisco Survey, Abstract No. 1184, Denton, Denton County, Texas,
generally located in the 600 block of E. Hickory. This discussion shall include commercial and financial
information the City Council has received from Orison Holdings which the City Council seeks to have locate,
stay, or expand in or near the territory of the city, and with which the City Council is conducting economic
development negotiations; including the offer of financial or other incentive where the duty of the attorney to
the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas
clearly conflicts with the provisions of the Texas Open Meetings Act, Chapter 551 of the Texas Government
Code.
City of Denton Page 1 of 1 Printed on 5/21/2015
City Hall
City of Denton 215 E. McKinney St.
Denton, Texas 76201
www.cityofdenton.com
DENT' IN
Legislation Text
File #: ID 15 -448, Version: 1
Agenda Information Sheet
SUBJECT
Consultation with Attorneys - Under Texas Government Code Section 551.071, Deliberation regarding
Economic Development Negotiations - Under Texas Government Code Section 551.087.
Receive a report and hold a discussion regarding legal and economic development issues regarding a proposed
economic development incentive agreement for Project Ranger One (Denton - Tarrant PRW, LLC). This
discussion shall include commercial and financial information the City Council has received from Project
Ranger One which the City Council seeks to have locate, stay, or expand in or near the territory of the city, and
with which the City Council is conducting economic development negotiations; including the offer of financial
or other incentive where the duty of the attorney to the governmental body under the Texas Disciplinary Rules
of Professional Conduct of the State Bar of Texas clearly conflicts with the provisions of the Texas Open
Meetings Act, Chapter 551 of the Texas Government Code.
City of Denton Page 1 of 1 Printed on 5/21/2015
City Hall
City of Denton 215 E. McKinney St.
Denton, Texas 76201
www.cityofdenton.com
DEN'FON
File #: ID 15 -463, Version: 1
Legislation Text
Agenda Information Sheet
SUBJECT
Consultation with Attorneys - Under Texas Government Code, Section 552.071.
Consult with City's attorneys regarding litigation styled Watson v. City of Allen, et al., Cause No. 4:15 -cv-
00335-A, currently pending in the US District Court, Northern District of Texas where public discussion of
these legal matters would conflict with the duty of the City's attorneys under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas.
City of Denton Page 1 of 1 Printed on 5/21/2015