HomeMy WebLinkAboutJanuary 12, 2016 Agendato�ut!tPltli
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Tuesday, January 12, 2016
City of Denton
Meeting Agenda
City Council
2:00 PM
City Hall
215 E. McKinney St.
Denton, Texas 76201
www.cityofdenton.com
Work Session Room
After determining that a quorum is present, the City Council of the City of Denton, Texas will convene
in a Closed Meeting on Tuesday, January 12, 2016 at 2:00 p.m. in the Council Work Session Room at
City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be considered:
NOTE: The City Council reserves the right to adjourn into a Closed Meeting on any item on its Open
Meeting agenda consistent with Chapter 551 of the Texas Government Code, as amended, or as
otherwise allowed by law.
1. Closed Meeting:
A. ID 16 -013 Deliberations Regarding Certain Public Power Utilities: Competitive Matters -
Under Texas Government Code Section 551.086.
Receive a presentation from Denton Municipal Electric staff ( "DME ") regarding
public power competitive and financial matters pertaining to plans, strategies,
opportunities, and developments for generation improvements to the DME system;
discuss and deliberate strategies regarding same; discuss and deliberate
opportunities and strategies for the City to acquire purchased power and enter into
agreements regarding the same, in order to meet its future energy needs. Discuss,
deliberate and provide Staff with direction.[TMPA]
B. ID 16 -056 Deliberations Regarding Real Property - Under Texas Government Code Section
551.072; Consultation with Attorneys - Under Texas Government Code Section
551.071.
Receive information from staff, discuss, deliberate and provide staff with direction
regarding the potential acquisition, exchange, lease or value of real property located
generally in the 800 block of East Sycamore in the City of Denton, Denton County,
Texas. Consultation with the City's attorneys regarding legal issues associated with
the potential real property matter where a public discussion of these legal matters
would conflict with the duty of the City's attorneys to the City of Denton and the
Denton City Council under the Texas Disciplinary Rules of Professional Conduct of
the State Bar of Texas, or would jeopardize the City's legal position in any
administrative proceeding or potential litigation.
C. ID 16 -071 Deliberations regarding Real Property - Under Texas Government Code, Section
551.072; and Consultation with Attorneys - Under Texas Government Code,
Section 551.071.
Discuss, deliberate, and receive information from staff and provide staff with
direction pertaining to the potential purchase of certain real property interests
City ofDenton Page I Printed on 11712016
City Council Meeting Agenda January 12, 2016
located in the 300 block of East McKinney Street, City of Denton, Denton County,
Texas. Consultation with the City's attorneys regarding legal issues associated with
the potential acquisition of the real property interests described above where a
public discussion of these legal matters would conflict with the duty of the City's
attorneys to the City of Denton and the Denton City Council under the Texas
Disciplinary Rules of Professional Conduct of the State Bar of Texas, or would
jeopardize the City's legal position in any administrative proceeding or potential
litigation.
D. ID 16 -078 Deliberations Regarding Real Property - Under Texas Government Code Section
551.072; Consultation with Attorneys - Under Texas Government Code Section
551.071.
Receive information from staff and discuss, deliberate and provide staff with
direction regarding the condemnation of (1) real property located generally west of
the 2600 block of South Mayhill Rd. in the City of Denton, Denton County, Texas;
and (ii) real property located generally in the 3900 block of Quailcreek Rd. in the
City of Denton, Denton County, Texas; where discussions had, deliberation, and
direction given, by the Denton City Council in an open meeting would have a
detrimental effect on the position of the governmental body in litigation with the
property owner. Consultation with the City's attorneys regarding legal issues
associated with the condemnation of the real property interests described above;
discussion of these legal matters in an open meeting would conflict with the duty of
the City's attorneys to the City of Denton and the Denton City Council under the
Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas, or
would jeopardize the City's legal position in litigation. [Mayhill Road Widening
Pro] ect]
E. ID 16 -067 Consultation with Attorneys - Under Texas Government Code, Section 551.071.
Hold a discussion with the City's attorneys and provide direction with regard to City
of Denton Ethics provisions and state and federal law and regulations as it concerns
ethics matters and regulation of the conduct of public officials. A public discussion
of this legal matter would conflict with the duty of the City's Attorneys to the City
Council under the Texas Disciplinary Rules of Professional Conduct of the State
Bar of Texas.
Following the completion of the Closed Meeting, the City Council will convene in a 2nd Tuesday
Session to consider the following.
City ofDenton Page 2 Printed on 11712016
City Council Meeting Agenda January 12, 2016
NOTE: A 2nd Tuesday Session is used to explore matters of interest to one or more City Council
Members or the City Manager for the purpose of giving staff direction into whether or not such matters
should be placed on a future regular or special meeting of the Council for citizen input, City Council
deliberation and formal City action. At a 2nd Tuesday Session, the City Council generally receives
informal and preliminary reports and information from City staff, officials, members of City
committees, and the individual or organization proposing council action, if invited by City Council or
City Manager to participate in the session. Participation by individuals and members of organizations
invited to speak ceases when the Mayor announces the session is being closed to public input.
Although 2nd Tuesday Sessions are public meetings, and citizens have a legal right to attend, they are
not public hearings, so citizens are not allowed to participate in the session unless invited to do so by
the Mayor. Any citizen may supply to the City Council, prior to the beginning of the session, a written
report regarding the citizen's opinion on the matter being explored. Should the Council direct the
matter be placed on a regular meeting agenda, the staff will generally prepare a final report defining the
proposed action, which will be made available to all citizens prior to the regular meeting at which
citizen input is sought. The purpose of this procedure is to allow citizens attending the regular meeting
the opportunity to hear the views of their fellow citizens without having to attend two meetings.
1. Work Session Reports
A. ID 16 -066 Receive a report, hold a discussion, and provide staff direction concerning City of
Denton Ethics provisions, and state and federal law, regulations, and policy related
to ethics issues and regulation of the conduct of public officials.
Attachments: Exhibit 1 Copy of Res R2006 -003
Exhibit 2 Denton City Charter Sec. 14.04 (Personal Interest) and 14.05 (Nepotis
Exhibit 3 Denton Code of Ordinances Sec. 2 -30 (Confidential Information)
Exhibit 4 CITY OF DENTON ETHICS UPDATE TO CITY COUNCIL December
Exhibit 5 CITY OF DENTON ETHICS UPDATE TO CITY COUNCIL January 12.
B. ID 16 -012 Receive a report, hold a discussion, and give staff direction on Downtown events.
Attachments: Exhibit 1 - Location of Events
Exhibit 2 - Presentation
C. ID 16 -014 Receive a report, hold a discussion and provide staff direction on the proposed
development of a surface parking lot on the site of the Old Central Fire Station.
Attachments: Exhibit 1 Old Central Parking PowerPoint
2. Concluding Items
A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the City
Council or the public with specific factual information or recitation of policy, or accept a proposal
to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the
Texas Open Meetings Act, provide reports about items of community interest regarding which no
action will be taken, to include: expressions of thanks, congratulations, or condolence; information
regarding holiday schedules; an honorary or salutary recognition of a public official, public
employee, or other citizen; a reminder about an upcoming event organized or sponsored by the
governing body; information regarding a social, ceremonial, or community event organized or
sponsored by an entity other than the governing body that was attended or is scheduled to be
attended by a member of the governing body or an official or employee of the municipality; or an
announcement involving an imminent threat to the public health and safety of people in the
municipality that has arisen after the posting of the agenda.
City ofDenton Page 3 Printed on 11712016
City Council Meeting Agenda January 12, 2016
CERTIFICATE
I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of
Denton, Texas, on the day of , 2016 at o'clock (a.m.) (p.m.)
CITY SECRETARY
NOTE: THE CITY OF DENTON CITY COUNCIL WORK SESSION ROOM IS ACCESSIBLE IN
ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL
PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED
AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE
CITY SECRETARY'S OFFICE AT 349 -8309 OR USE TELECOMMUNICATIONS DEVICES FOR
THE DEAF (TDD) BY CALLING 1- 800 - RELAY -TX SO THAT A SIGN LANGUAGE
INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY'S OFFICE.
City ofDenton Page 4 Printed on 11712016
City Hall
City of Denton 215 E. McKinney St.
Denton, Texas 76201
www.cityofdenton.com
DEN'FON
File #: ID 16 -013, Version: 1
Legislation Text
Agenda Information Sheet
SUBJECT
Deliberations Regarding Certain Public Power Utilities: Competitive Matters - Under Texas Government Code
Section 551.086.
Receive a presentation from Denton Municipal Electric staff ( "DME ") regarding public power competitive and
financial matters pertaining to plans, strategies, opportunities, and developments for generation improvements
to the DME system; discuss and deliberate strategies regarding same; discuss and deliberate opportunities and
strategies for the City to acquire purchased power and enter into agreements regarding the same, in order to
meet its future energy needs. Discuss, deliberate and provide Staff with direction. [TMPA]
City of Denton Page 1 of 1 Printed on 1/7/2016
City Hall
City of Denton 215 E. McKinney St.
Denton, Texas 76201
www.cityofdenton.com
DEN'FON
File #: ID 16 -056, Version: 1
Legislation Text
Agenda Information Sheet
SUBJECT
Deliberations Regarding Real Property - Under Texas Government Code Section 551.072; Consultation with
Attorneys - Under Texas Government Code Section 551.071.
Receive information from staff, discuss, deliberate and provide staff with direction regarding the potential
acquisition, exchange, lease or value of real property located generally in the 800 block of East Sycamore in the
City of Denton, Denton County, Texas. Consultation with the City's attorneys regarding legal issues associated
with the potential real property matter where a public discussion of these legal matters would conflict with the
duty of the City's attorneys to the City of Denton and the Denton City Council under the Texas Disciplinary
Rules of Professional Conduct of the State Bar of Texas, or would jeopardize the City's legal position in any
administrative proceeding or potential litigation.
City of Denton Page 1 of 1 Printed on 1/7/2016
City Hall
City of Denton 215 E. McKinney St.
Denton, Texas 76201
www.cityofdenton.com
DEN'FON
File #: ID 16 -071, Version: 1
Legislation Text
Agenda Information Sheet
SUBJECT
Deliberations regarding Real Property - Under Texas Government Code, Section 551.072; and Consultation
with Attorneys - Under Texas Government Code, Section 551.071.
Discuss, deliberate, and receive information from staff and provide staff with direction pertaining to the
potential purchase of certain real property interests located in the 300 block of East McKinney Street, City of
Denton, Denton County, Texas. Consultation with the City's attorneys regarding legal issues associated with
the potential acquisition of the real property interests described above where a public discussion of these legal
matters would conflict with the duty of the City's attorneys to the City of Denton and the Denton City Council
under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas, or would jeopardize the
City's legal position in any administrative proceeding or potential litigation.
City of Denton Page 1 of 1 Printed on 1/7/2016
City Hall
City of Denton 215 E. McKinney St.
Denton, Texas 76201
www.cityofdenton.com
DENTO
File #: ID 16 -078, Version: 1
Legislation Text
Agenda Information Sheet
SUBJECT
Deliberations Regarding Real Property - Under Texas Government Code Section 551.072; Consultation with Attorneys - Under
Texas Government Code Section 551.071.
Receive information from staff and discuss, deliberate and provide staff with direction regarding the condemnation of (1) real
property located generally west of the 2600 block of South Mayhill Rd. in the City of Denton, Denton County, Texas; and (ii)
real property located generally in the 3900 block of Quailcreek Rd. in the City of Denton, Denton County, Texas; where
discussions had, deliberation, and direction given, by the Denton City Council in an open meeting would have a detrimental
effect on the position of the governmental body in litigation with the property owner. Consultation with the City's attorneys
regarding legal issues associated with the condemnation of the real property interests described above; discussion of these legal
matters in an open meeting would conflict with the duty of the City's attorneys to the City of Denton and the Denton City
Council under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas, or would jeopardize the City's
legal position in litigation. [Mayhill Road Widening Project]
City of Denton Page 1 of 1 Printed on 1/7/2016
City Hall
City of Denton 215 E. McKinney St.
Denton, Texas 76201
www.cityofdenton.com
DEN'FON
File #: ID 16 -067, Version: 1
Legislation Text
Agenda Information Sheet
SUBJECT
Consultation with Attorneys - Under Texas Government Code, Section 551.071.
Hold a discussion with the City's attorneys and provide direction with regard to City of Denton Ethics
provisions and state and federal law and regulations as it concerns ethics matters and regulation of the conduct
of public officials. A public discussion of this legal matter would conflict with the duty of the City's Attorneys
to the City Council under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas.
City of Denton Page 1 of 1 Printed on 1/7/2016
City Hall
City of Denton 215 E. McKinney St.
Denton, Texas 76201
www.cityofdenton.com
D EN'FON
Legislation Text
File #: ID 16 -066, Version: 1
Agenda Information Sheet
DEPARTMENT: Legal
CM/ ACM: Anita Burgess, City Attorney
Date: January 12, 2016
SUBJECT
Receive a report, hold a discussion, and provide staff direction concerning City of Denton Ethics provisions,
and state and federal law, regulations, and policy related to ethics issues and regulation of the conduct of public
officials.
BACKGROUND
The City of Denton Ethics Committee has met and discussed ethics issues and regulation of the conduct of
public officials. The City Council received a briefing on December 7, 2015 and determined to hold additional
discussions on January 12, 2016.
EXHIBITS
1. Resolution No. R2006 -003
2. Denton City Charter § 14.04 (Personal Interest) and § 14.05 (Nepotism)
3. Denton Code of Ordinances §2 -30 (Confidential Information)
Respectfully submitted:
Anita Burgess
City Attorney
City of Denton Page 1 of 1 Printed on 1/7/2016
SAO.r P.1ky-ACnft.1.D0C
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RESOLUTION NO,
A RESOLUTION AMENDING THE ETHICS POLICY FOR ELECTED AND
APPOINTED OFFICIALS FOR THE CITY OF DENTON, TEXAS; AND PROVIDING
AN EFFECTIVE DATE
WHEREAS, on May 18, 2004 City Council passed Resolution R2004-025 adopting an
Ethics Policy for Elected and Appointed Officials and upon a recommendation by the Council
Ethics Sub-committee hereby approves an amendment to the policy as set forth herein; and
WHEREAS, the City Council of the City of Denton acknowledges that our government
is a representative democracy and those who are elected or appointed to serve others as
representatives accept a public trust that requires them to faithfully and diligently fulfill their
public responsibilities; and
WHEREAS, the City Council of the City of Denton recognizes the those individuals
who serve as public servants must adhere to a higher ethical standard of conduct since the
activities of government should benefit the corrununity as a whole and should never benefit the
individual interest of public decision makers; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES:
SECTION 1. That the following ETHICS POLICY for Elected and Appointed
Officials — City of Denton, Texas, which shall apply to all elected and appointed officials of the
City, is hereby amended to read as follows:
ETHICS POLICY for Elected and Appointed Officials - City of Denton, Texas.
This Ethics Policy has been adopted to encourage and ensure the highest standards of personal
and public conduct during tenure in office. Adherence to this Policy will maintain the
confidence and trust in the decision-makers and representatives of the City who must remain
independent, impartial, and accountable to the people they serve. hi addition, elected and
appointed officials must adhere to Texas state statues and City Charter provisions and City
Council Rules of Procedure governing their conduct. These are listed at the end of this Policy.
Thus, elected City Council Members as well as appointed members of the City's Boards and
Commissions are asked to subscribe to the Texas statutes, City of Denton Charter, Rules of
Procedures for City Boards and Commissions, and this Ethics Policy.
1. As a representative of the City of Denton, I will be ethical.
I will act with integrity and moral courage. I will be absolutely truthful. I will make impartial
decisions that are free of bribes, unlawful gifts, narrow political interests and other personal
interests that might impair my independence of judgment. I will always decide what is best for
the whole city. I will respect confidences and information designated "confidential" to the extent
. . . .......... . ........... . .. . ................. . ......... . .... . . .. . . ........ . . .. . ...... . . .... ...... ......
Policy.Amc.dmwl.DOC
permitted by law. I will use my title and city logo or letterhead only when conducting official
City business and will not exceed my authority.
2. As a representative of the City of Denton, I will be service-oriented.
I will be friendly, receptive, courteous, and respectful to everyone. I will be attuned to and care
about the needs and issues of all Denton citizens.
3. As a representative of the City of Denton, I will be fiscally responsible.
I will make prudent decisions, taking into account the long-term financial needs of the City and
its financial stability. I will make decisions that seek to promote programs and services for City
residents.
4. As a representative of the City of Denton, I will be communicative.
I will communicate that I am approachable, open-minded and willing to enter into dialog. I will
listen carefully and. my response will add value to the conversation.
5. As a representative of the City of Denton, I will be cooperative.
I will work toward consensus building and gain value from diverse opinions. I will approach
my position and relationships with a positive attitude. I will consider the broader regional and
statewide implications of decisions. I will work with the Universities, DISD, the Chambers of
Commerce, other governmental entities, and local nonprofit agencies and others as partners on
common issues.
6. As a representative of the City of Denton, I will be progressive and receptive to new
ideas.
I will promote intelligent and thoughtful innovation whenever possible. I will be sensitive to the
need for compromise, to think creatively, and improve existing models when necessary. I will
keep my knowledge of local government current and growing.
7. As a representative of the City of Denton, I will not be delinquent in paying monies
owed the City.
I will not be in arrears on any city taxes, utility service charges, or other obligations owed the
City.
Elected officials and appointed officials, boards and commissions must adhere to the following
Texas statutes:
Civil Statutes
Open Meetings Act (Tex. Govt. Code. Ann. Ch. 5 5 1)
Public Information Act/Open Records Act (Tex. Govt. Code. Ann. Ch. 552)
Conflicts of Interest (Tex. Loc. Govt. Code, Ch. 171, Ch. 212)
Official Misconduct (Tex, Penal Code, Ch. 36, Ch. 39)
Nepotism (Tex. Rev. Civ. Stat. Ann., arts. 5996a & 5996b)
Whistleblower Protection (Tex. Rev. Civ. Stat. Arm., art. 6552 -16a)
Page 2 of 3
Voa, Policy-Am,ndmIDOC
Competitive Bidding and Procurement (espec. Tex. Loc. Govt. Code, Ch. 252)
State Penal Laws
Bribery (Tex. Penal Code, § 36.02)
Coercion of Public Servant or Voter (Tex. Penal Code, § 36.03)
Improper Influence (Tex. Penal Code § 36.04)
Tampering with a Witness (Tex. Penal Code § 36.04)
Retaliation (Tex. Penal Code § 36.06)
Gifts to Public Officials (Tex. Penal Code § 36.08)
Offering Gift to Public Servant (Tex. Penal Code § 36.09)
Abuse of Office (Chapter 39)
Official Misconduct (Tex. Penal Code § 39,01)
Official Oppression (Tex. Penal. Code § 39.02)
Misuse of Official Information (Tex. Penal Code § 39.03)
City Documents
In addition, the City of Denton Charter, the City Council Rules of Procedure, House Rules and
Code of Election Ethics are applicable.
The Ethics Policy is designed as a positive guide to the behavior and decorum of Council and
board members as they represent the citizens of Denton. I will voluntarily accept reprimand
from my colleagues if I should act contrary to this policy.
SECTION 2. This resolution shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this the J—q& day of )2006.
......... .
EULINE BROCK, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY: I A -)
APPROVED AS 0 LEGAL FORM:
EDWIN M. SNYD.F-Z, CITY
Page 3 of 3
DENTON CITY CHARTER
Sec. 14.04. - Personal interest.f25-
Any officer or employee of the city having a substantial interest in a business entity or
real property, as those terms are defined iD chapter 171 of the Texas Loca|Government
Code as it now reads or may hereafter be amended, shall comply with Ch apter 171 and, if
necessary, shall abstain from voting on a matter involving the business entity or real property
and file an affidavit, setting forth the substantial interest in the matter to be voted upon.
(Ord. No. 79-86, § 2, 12-1/-79, ratified Y-1g`80; Ord. No. 99-057, Amend, 0o 25,2-/6-99 ratified 5-1-99)
Sen.i4.O5.-Nep0tis[O.��'
No person shall be appointed to an office or be employed by the City of Denton who
is related to any member of the council within the second de gree of affinity or the third
degree nf consanguinity, and this shall apply to heads of departments in their respective
departments. This does not apply to a person who was appointed or employed by the city
prior to the election or appointment 0f the council member.
(Dci No, 2DO6-232, Amend. No. 23,D-25' 6,rabfi*d11'7-06) —
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City of Denton 215 E. McKinney St.
Denton, Texas 76201
www.cityofdenton.com
D EN'FON
File #: ID 16 -012, Version: 1
Legislation Text
Agenda Information Sheet
DEPARTMENT: Development Services /Economic Development
CM/ ACM: Jon Fortune
Date: January 12, 2016
SUBJECT
Receive a report, hold a discussion, and give staff direction on Downtown events.
BACKGROUND
The purpose of this Work Session is to review recent trends related to special events downtown, and to
facilitate a discussion regarding future policies to better manage the increasing number of events being held in
our downtown area.
Since October 2014, twenty four events were held in Downtown Denton that required coordination with the
City. These events generally fall into one of four categories: athletic events, food truck events, music events,
and street fairs. The street fair category includes the Denton Community Market, which ran weekly Apr. 4 to
Nov. 28, 2015. The following locations are generally used for events: the Downtown Square, the McKinney
Street Parking Lot, the Williams Trade Square Parking Lot, Walnut Street, Austin Street Food Truck Park, and
a small number of miscellaneous other locations.
One athletic event was held during this time frame (Denton's first Turkey Trot), which was based at the
McKinney Street Parking Lot and used public streets. Approximately 1,400 people participated in that one -day
event.
There were ten food truck events, one in the McKinney Street Parking Lot and the remainder at the Austin
Street Food Truck Park as part of other events, such as a part of UNT Homecoming events sponsored by the
Denton Main Street Association and the CVB. The average number of attendees for a food truck festival is 300,
but one event that attracted 21 food trucks saw more than 2,500 people.
Of the six music festivals in this time period, three were multi -day events held in Williams Trade Square. Only
one of the multi -day festivals closed East Hickory Street. One event used the McKinney Street Parking Lot, the
final two events were held on Industrial Street and at a downtown business. These music festivals brought
approximately 9,000 people downtown.
Street fairs have the largest event attendance. These single day events, which typically close public street(s),
were held on the Downtown Square, Walnut Street, East Hickory Street, and Industrial Street. Attendance can
range from 200 to 12,000 people. These seven events attract about 23,000 people Downtown annually. The
City of Denton Page 1 of 3 Printed on 1/7/2016
File #: ID 16 -012, Version: 1
Denton Community Market, located at the Denton County Historical Park, sees about 1,000 people each
Saturday. This season about 34,000 people visited the market.
The average Downtown event requires five separate applications that are turned in to the Economic
Development Specialist. The application is reviewed with the applicant, then is distributed to the following City
departments for review and approval: Fire, Police, Consumer Health, Building Inspections, Solid Waste,
Recycling, Parks and Recreation, Risk Management, Waste Water - Streets, Denton Municipal Electric, Utility
Customer Service, and the Bike and Pedestrian Coordinator. The Economic Development Program
Administrator for Downtown also receives the application in order to coordinate scheduling of events with
other event venues to prevent competing events on the same days. Those venues are: the Parks and Recreation
Civic Center and Quakertown Park, Denton County Courthouse on the Square, Denton County Transit
Authority, and the Patterson - Appleton Arts Center. If the application is complete and all fees are paid, the event
is set. Each event is offered the opportunity to meet with key staff from the reviewing departments to make sure
that their event meets all requirements. The average event will pay $230 in application/permit fees and about 4
percent of their budget will be for public safety.
Both the event organizers and staff experience some challenges in the process. Event organizers would like to
see a streamlined application, clear direction and reduced cost in regards to public safety, more time to set -up or
clean -up an event, better coordination with surrounding businesses so that everyone benefits from the events,
and not to be charged so many fees for required services such as solid waste. An example would be that solid
waste and recycling containers are required for some events. The event is charged for delivery, rental, and pick-
up of each container, plus the landfill fee for its contents.
Staff is challenged by the amount of paper processed for each event, and manual tracking of updated documents
between departments and even within divisions can lead to inconsistent information. There is a tendency with
event organizers to under - estimate the number of attendees to reduce the cost of public safety they are required
to hire, which can put attendees at risk. Additionally, gathering a comprehensive picture of an event, so that all
City services which are affected by the event can be alerted, is challenging. One example would be a music
festival which has live outdoor music until 11 p.m., and then indoor music at a different venue from midnight
until 2 a.m. Normally, that information would not be included in the event organizer's application packet
because it does not happen on City property or require a special event application. While it continues to retain a
more than normal presence within the Downtown, no additional public safety is required. Another example
where coordination between the City and special event organizers would be beneficial, could be an event such
as a film festival which is held within a Downtown business. No permits would be required, but the event could
attract 800 to 1,000 attendees Downtown. By planning ahead to have more police scheduled for the increase in
pedestrian and vehicular traffic, making sure that the refuse containers are empty to prevent overflow, or
communicating with local business who might change their hours of business to accommodate the special event
attendees, would make for a better event not just for the attendees, but for local businesses, and City staff.
STRATEGIC PLAN RELATIONSHIP
The City of Denton's Strategic Plan is an action - oriented road map that will help the City achieve its vision.
The foundation for the plan is the five long -term Key Focus Areas (KFA): Organizational Excellence; Public
Infrastructure; Economic Development; Safe, Livable, and Family - Friendly Community; and Sustainability and
Environmental Stewardship. While individual items may support multiple KFAs, this specific City Council
agenda item contributes most directly to the following KFA and goal:
Related Key Focus Area: Economic Development
City of Denton Page 2 of 3 Printed on 1/7/2016
File #: ID 16 -012, Version: 1
Related Goal: 3.2 Make Denton a destination for visitors
EXHIBITS
Exhibit 1 - Location Map of Downtown Events
Exhibit 2 - Presentation
Respectfully submitted:
Aimee Bissett
Director of Development Services
Prepared by:
Christina Davis
Economic Development Specialist
City of Denton Page 3 of 3 Printed on 1/7/2016
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City Hall
City of Denton 215 E. McKinney St.
Denton, Texas 76201
www.cityofdenton.com
DENT' IN
File #: ID 16 -014, Version: 1
DEPARTMENT:
CM/ ACM:
Date:
Transportation
John Cabrales, Jr.
January 12, 2016
Legislation Text
Agenda Information Sheet
SUBJECT
Receive a report, hold a discussion and provide staff direction on the proposed development of a surface
parking lot on the site of the Old Central Fire Station.
BACKGROUND
The purpose of this Work Session item is to discuss the status of the Old Central Fire Station located at the
intersection of Bolivar and McKinney. Old Central was decommissioned in 2002 and has been used as surplus
storage facility for public safety material and equipment until the fall of 2015.
As part of a City Council Closed Session discussion in October 2015, staff received direction to review
development options associated with the primary tract where Old Central is located and the two additional
adjacent tracts on Cedar Street identified as the Rock Lot and Cedar Street Lot. Staff was requested to identify
development costs associated with razing the existing structure and providing infrastructure amenities to
increase public parking for downtown. Staff identified planning level cost estimates for the following three
options:
Low: Demolish the structure and fill the building foot print with select fill and utilize asphalt millings to
create an all - weather parking surface. Similar to the old tax office on East McKinney. This option
would include enhanced lighting, signage and pavement markings.
The planning level estimate for the Low Option is $110,000 and would be facilitated primarily through
City of Denton work force and could be substantially complete by March 1.
Medium: Demolish the structure and fill the building foot print with select fill. A two - inch asphalt
overlay is contemplated for the existing drive approaches, flatwork and building foot print to create a
more aesthetic and consistent parking lot surface. This option will also incorporate enhanced lighting,
signage, pavement markings, and landscaping.
The planning level estimate for the Medium Option is $250,000. Demolition would be facilitated
through City of Denton work force. Overlay, lighting and flatwork would be completed by outside labor
and may be substantially complete by May 1.
High: Demolish the structure and fill the building foot print with select fill and utilize asphalt millings
City of Denton Page 1 of 3 Printed on 1/7/2016
File #: ID 16 -014, Version: 1
to create a temporary parking surface. Initiate a comprehensive design to incorporate the primary tract,
Rock Lot and Cedar Street Lot. This comprehensive design contemplates the complete reconstruction
of the subject tracts and could also incorporate a Solid Waste revetment to remove dumpsters from
Cedar Street.
The planning level estimate for the High Option is $525,000. Demolition of the structure would be
facilitated through City of Denton work force. Design and construction is contemplated by outside
vendor via design, bid, and build process. Demolition and temporary parking surface could be
facilitated by March 1 to allow additional parking during festival season while design is completed and
the project is publicly bid. The development process for this option is anticipated to take about six
months depending on design constraints.
OPTIONS:
1. Low Option as outlined above. Planning level cost estimate of $110,000.
2. Medium Option as outlined above. Planning level cost estimate of $250,000,
3. High Option: Temporary parking followed by comprehensive design and reconstruction as outlined
above. Planning level cost estimate of $525,000.
4. Take no action at this time.
RECOMMENDATION
Staff recommends Option 3, High Option. The demolition of the structure, provision of temporary parking and
the development of a comprehensive plan and reconstruction of a surface parking lot on multiple parcels.
ESTIMATED SCHEDULE OF PROJECT
A demolition permit has been issued and all utilities have been capped except for gas. Demolition of the
structure could be initiated by the end of January 2016. Should Option 3 be endorsed, temporary parking
surface could be in place by March 1. An optimistic schedule for the design, bid, build and process is about six
months.
PRIOR ACTION/REVIEW (Council, Boards, Commissions)
October 27, 2015, Closed Session.
FISCAL INFORMATION
Funding has been identified to facilitate the recommended option.
STRATEGIC PLAN RELATIONSHIP
Related Key Focus Area: 2. Public Infrastructure
Related Goal: 2.5 Develop Capital Improvement Program (CIP) based on
community needs.
FYUIRITC
1. Downtown Denton Parking- Old Central Power Point
Respectfully submitted:
City of Denton Page 2 of 3 Printed on 1/7/2016
File #: ID 16 -014, Version: 1
Mark Nelson
Transportation Director
City of Denton Page 3 of 3 Printed on 1/7/2016
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