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HomeMy WebLinkAbout2016-07-18 Agenda with BackupMonday, July 18, 2016 City of Denton Meeting Agenda City Council 10:00 AM City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com Work Session Room After determining that a quorum is present, the City Council of the City of Denton, Texas will convene in a Work Session on Monday, July 18, 2016 at 10:00 a.m. in the Council Work Session Room at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be considered: 1. Work Session Reports A. ID 16-889 Receive a report, hold a discussion and provide staff direction regarding the Street Maintenance Department and Traffic Operations Division's Annual Programs. Attachments: Exhibit 1 - Street Department 0 and Non OCI Expenditure History Exhibit 2 - 20 Million Dollar 2012 Street Improvement Bond Program Exhibit 3 - 24 Million Dollar 2014 Street Improvement Bond Program Exhibit 4 - CitV of Denton Comparison to Other Agencies (Section 3.4, IMS 2014 Exhibit 5 - Presentation on Streets and Traffic B. ID 16-888 Receive a report, hold a discussion and provide direction regarding Transportation Operations. C. ID 16-880 Receive a report; hold a discussion, preliminary FY 2016-17 Proposed Budget, Year Financial Forecast. Attachments: Exhibit 1 Presentation Exhibit 2 Preliminary Priority Spreadsheets Exhibit 3 July 1st Supplemental Listing 2. Concluding Items and give staff direction regarding the Capital Improvement Program, and Five A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the City Council or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of community interest regarding which no action will be taken, to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; or an announcement involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. NOTE: The City Council reserves the right to adjourn into a Closed Meeting on any item on its Open Meeting agenda consistent with Chapter 551 of the Texas Government Code, as amended, or as otherwise allowed by law. City ofDenton Page 1 Printed on 7/14/2016 City Council Meeting Agenda July 18, 2016 CERTIFICATE I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the day of , 2016 at o'clock (a.m.) (p.m.) CITY SECRETARY NOTE: THE CITY OF DENTON CITY COUNCIL WORK SESSION ROOM IS ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1 -800 -RELAY -TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY'S OFFICE. City ofDenton Page 2 Printed on 7/14/2016 City Hall City of Denton 215 E. McKinney St. - Denton, Texas 76201 www.cityofdenton.com , DENTON File #: ID 16-889, Version: 1 DEPARTMENT: CM/ ACM: Date: Water Utilities Howard Martin July 18, 2016 Legislation Text Agenda Information Sheet SUBJECT Receive a report, hold a discussion and provide staff direction regarding the Street Maintenance Department and Traffic Operations Division's Annual Programs. BACKGROUND The Street Maintenance Department The Street Maintenance Department (aka the Street Department) has the responsibility for the maintenance of the City's roadway system including all publicly owned street pavements, curbs and gutters, public sidewalks, bridges and guardrails. The Street Department is funded by the Street Improvement Fund and is the only Department or Division funded by this Fund created in FY 2012 (by Ordinance 2011-154 on September 20, 2011 and subsequently amended by Ordinance 2013-219 on September 10, 2013). Prior to the creation of the Street Improvement Fund, the Department was funded out of the City's General Fund. The Street Department has a staff of 40 full time employees with an annual Operations and Maintenance Budget of over 11.1 million dollars in FY 2015/2016. The primary functions and activities of the Street Department are: • Asphalt Pavement Maintenance • Concrete Pavement Maintenance • Curb and Gutter Repairs/Replacements • Sidewalk Repairs/Replacements • Bridge Maintenance, Repairs and Replacements • Guardrail Repairs/Replacements • Snow and Ice Removal • Emergency Response and Support during Storm Events. The City of Denton's roadway network consists of 426.4 miles of asphalt and concrete streets with an estimated replacement value of 385 million dollars, making this one of the largest asset the City owns and manages. It is estimated that there are approximately 1,000,000 vehicle trips using this roadway network City of Denton Page 1 of 7 Printed on 7/14/2016 povveied by I_egivt9i IN File #: ID 16-889, Version: 1 system every day. To help manage this large asset, the Street Department periodically conducts a comprehensive pavement condition survey every 6 years to observe and document pavement conditions for every street segment in their roadway system. Each street segment (consisting of a single street from one intersection to the next) is given a score referred to as an Overall Condition Index (OCI) with a 0 to 100 rating. These ratings are used in conjunction with the City's GIS data base and mapping software along with a Pavement Management Software program to help assist staff in managing the roadway network assets. The City's pavement management system uses two software modules from Cartegraph called Pavement View and Pavement View Plus. What this software allows the city staff to do, in conjunction with our periodic overall street condition surveys, is to track the benefits associated with various street maintenance work activities over time and to perform various what if scenarios on funding levels and their impacts over time on overall street condition OCI levels. It also assists staff in identification of various street improvement candidates for inclusion in the annual O&M budget funded programs or bond funded reconstruction programs since recommended street improvements are tied to a fairly narrow range of street OCI levels. Since it also ties to the street department's work order and job cost tracking process, it also allows the staff to keep track of project costs, modify average unit costs, and help manage cost estimating and the budget preparation processes. Staff has been using this software for the past thirteen years ever since the first comprehensive street condition survey was performed in 2003. To date, the City has conducted three comprehensive street condition surveys, in 2003, 2009 and in 2015. In the early years of the Water Utility's management of the street maintenance program, Overall Condition Index (OCI) improvements were funded by a portion of the Street Department O&M budget, GO and CO debt issuance and for a brief period, through the DCTA Enhanced Local Assistance Program (ELAP). OCI improvements include, pavement overlays, street reconstruction, crack sealing, concrete panel replacements and asphalt micro seals. Routine street maintenance such as pothole repairs and base failures do not improve the OCI of a street and would be analogous to repairing a broken water main with a repair clamp. It fixes a short term defect or problem to keep the asset in service but does not extend the life of an asset like a pipeline rehabilitation or replacement would. Additional street programs like bridge repair, guard rail replacement, sidewalk repairs and replacements, street closures and barricades, snow and ice removal, etc. are other examples of Street Department O&M funding needs that are not considered OCI investments in extending the life of the street assets. The estimated portion of the total street maintenance O&M budget that is non OCI type expenditures is approximately 30 to 50 %. This can vary depending upon many variables but staff would typically expect about 2/3rd of the O&M budget be directed toward OCI preventative street maintenance functions and about 1/3 rd to go to fund other street department programs. Exhibit 1 shows the various OCI and non OCI funding sources and expenditure history for the past twelve years from FY 2004 through FY 2016. This exhibit shows the recent progress made in increasing the funding of the street OCI program but also demonstrates how much of this is currently dependent upon debt funding as opposed to annual reoccurring income revenue. In the past, debt funding through COs and GOs has been limited to only funding street reconstruction projects and has not been used for funding other street maintenance activities. The first two comprehensive pavement surveys conducted in 2003 and 2009 clearly indicated that the City had a larger than desired percentage of its streets that had deteriorated to a point they could not be salvaged with routine street maintenance using a mill and overlay. These streets required a much more expensive City of Denton Page 2 of 7 Printed on 7/14/2016 povveied by I_egist9i I;, File #: ID 16-889, Version: 1 reconstruction effort and debt funding was used as a means to reduce this "backlog" (typically defined as a poor or very poor street with an OCI less than 45) in the interim as funding gradually increased in the annual O & M budget. This increased funding was accomplished by the policy decision of the City Council in creating the Street Improvement Fund and dedicating the growth in income in the utility franchise fees to be used solely for the Street Improvement Fund. This funding strategy "capped" the use of the utility franchise fee income at 6.2 million dollars for use in the General Fund while the growth in this revenue stream was dedicated to the Street Improvement Fund. As the City of Denton continues to try and get its street backlog under control and funded in the short term through debt funding, there has been a longer term strategy proposed to gradually shift the remaining 6.2 million dollars in franchise fees that is still used for balancing the budget and funding other city programs in the General Fund and moving these funds incrementally over a period of time (8 to 10 years) into the Street Improvement Fund. This proposal would impact available funding in the General Fund but it would provide the City of Denton with a funding plan to more fully address street maintenance needs on a long term sustainable basis and help prevent the potential for funding levels to gradually decline over time through the budget process. This is what occurred previously from approximately 1970 through 2005 when funding for the Street Department fell to approximately 5 % of the General Fund revenues. The utility franchise fee income represented approximately 15 % of the General Fund prior to the creation of the Street Improvement Fund and would keep the city's streets in better condition and allow them to be maintained at a lower cost, since more expensive street reconstruction projects could be delayed through more O & M funding for preventative maintenance programs. This pavement asset management approach is often referred to as a "Best First" vs a "Worst First" strategy since lower cost preventative maintenance work (Crack Seals, Micro Seals and Mill and Overlays) are done earlier in the street pavement life cycle to extend service life and improve ride quality. Differed street maintenance programs that result in excessive street backlog results in a much greater investment in more expensive street reconstruction. This proposal to gradually transfer the remaining 6.2 million dollars of utility franchise fee income from the General Fund into the Street Improvement Fund is articulated in the City's Strategic Plan: Key Focus Area 2: Public Infrastructure Strategic Outcome 42: Improve Overall Condition Index (OCI) from an average of 65 to 70 by 2025 with a backlog of reconstruction projects of not more than 15% (Dataset: Average OCI street assessment score). Key Action Step 1: Transition all franchise fee revenue to the Street Improvement Fund over the next 8- 10 years (Finance). Key Action Step 2: Transition the funding of street reconstruction activities from bond funding to revenue funding for the smaller street projects (Finance). Since the City's street maintenance program has been historically underfunded, the City was faced with a very large backlog of deteriorated streets that could not be maintained and had to be reconstructed. In 2005, the City's bond program included 9.6 million dollars for street reconstruction. In 2012, the City voters approved a 20 million dollar street reconstruction bond package for 4.0 million dollars over a five year period (2013, 2014, City of Denton Page 3 of 7 Printed on 7/14/2016 povveied by I_egist9i I;, File M ID 16-889, Version: 1 2015, 2016 and 2017). This bond package funded 208 street segments (a length of street from one intersection to the next intersection and can be from two lanes to six lanes in width and varying in length from under 250 feet to over a few thousand feet in length). These 208 street segments represented at that time about 20% of the failed street segments in need of reconstruction. Exhibit 2 has a map and a listing of the proposed street projects included in the 2012 bond package for street reconstruction. So far 82 street segments have been completed and 8 other street segments are currently under construction from the 2012 street reconstruction bond program. In 2014, the voters approved a larger and more diverse bond program designed to address infrastructure needs for the community that included an additional 24 million dollars for street reconstruction over a six year period (2015, 2016, 2017, 2018, 2019 and 2020). This 24 million dollar program was designed to ramp up the 2012 bond program from 4.0 million per year to 6.0 million per year beginning in 2015. This funded an additional 195 street segments that represented at that time about 28% of the unfunded backlog of failed streets within the City of Denton that were not included in the 2012 bond program. Exhibit 3 has a map and a listing of the proposed street projects included in the 2014 bond package for street reconstruction. So far 7 street segments have been completed and 25 other street segments are currently under construction from the 2014 street reconstruction bond program. It is staff's recommendation to only use debt funding as a funding source for: 1. Street reconstruction projects only. 2. A funding source to play catch-up on differed street maintenance programs. 3. To be used as an interim solution to help transition to a more sustainable revenue funded annual street maintenance program. The 2015 comprehensive pavement survey, analysis and final report by IMS has been completed recently. The final report will be provided to the City Council through an Administrative Staff Report and if desired, staff can also schedule a separate City Council work session item to go over the report in greater detail. A couple of key findings from the study are: • The increased funding levels in street maintenance had stabilized the prior trend in declining overall average OCI scores and coupled with new development the network average OCI was 65. • Backlog remains above the desired target of 10 to 15% and was observed to be 20%. • Collector streets were observed to be in poorer condition compared to arterials while residential streets tended to be either very good to excellent or poor (or very poor). • Streets are proving to last a little longer than earlier projected in the earlier models and the annual costs require to maintain the roadway network has dropped slightly to 10.5 million per year for OCI improvements. This is one of the key benefits of routinely conducting pavement network surveys. This provides the City of Denton with a calibrated model for managing a pavement asset management program from a financial planning and capital implementation and coordination perspective. City of Denton Page 4 of 7 Printed on 7/14/2016 povveied by I_egist9i I;, File #: ID 16-889, Version: 1 The study also has a benchmarking comparison and analysis on Section 3.4 of the report (Exhibit 4) showing where the City of Denton's current pavement conditions and funding levels compare with 47 other agencies that IMS has performed pavement management studies on in the past. The agencies are ordered based upon average OCI scores and the City of Denton is ranked 33rd out of 48 agencies on OCI rating and has one of the highest backlog percentages of all of the other agencies. The analysis also shows that the current O & M funding level is inadequate to sustain the roadway network condition unless the current level of debt funded street reconstruction effort is added to this annual total. The comparison also demonstrates that agencies with higher average OCI scores and lower backlog (i.e. "best first" preventative maintenance dominated programs) have a lower overall cost per lane mile to maintain their street network than cities like Denton that have a lower average OCI score and much higher backlog to manage (i.e. a deferred maintenance "worst first" maintenance program dominated by more expensive street reconstruction projects). Other emerging issues/challenges facing the Street Department more recently include: • Increased public demand for alternative transportation facilities for pedestrians, bicyclists and handicapped individuals. • Utility coordination for major street reconstruction projects both internally and with private franchise utility entities. • High demand and competition for skilled construction labor, heavy equipment operators and technical support personnel in the metroplex. • High demands being placed upon the private sector venders, material suppliers and contractors in the area that have historically been used by the City of Denton to outsource major portions of the Street Department's projects and workload. The Traffic Operations Division The Traffic Operations Division has a total of 12 full time employees with an annual O & M budget of approximately 2.1 million dollars in FY 2016 with supplemental one time funding packages of an additional 0.8 million dollars. The primary responsibilities of this division are to manage and maintain: • Traffic control signals at 116 signalized intersections. • Flashing beacons at 44 locations for school zones, pedestrian crossings and advance warning lights. • 17,354 Traffic signs. • 1,432,391 linear feet of pavement markings. In addition to these primary responsibilities, the Traffic Operations Division staff also performs these functions: • Monitors and records traffic volumes through use of traffic counters. • Annually inspects traffic signal structures to insure structural integrity and look for signs of cyclic fatigue failure due to wind loading. • Installs and/or hires and oversees contractors in the construction of new and/or replacement signalized intersections. • Maintains wireless communications and Automated Traffic Management System (ATMS). • Installs and maintains all traffic signal preemption equipment for exclusive use by fire and police emergency response vehicles. City of Denton Page 5 of 7 Printed on 7/14/2016 povveied by I_egist9i I;, File #: ID 16-889, Version: 1 • Reviews traffic related issues for all new developments. • Assures compliance with federal, state and local codes, standards and ordinances. • Responds to citizen inquiries, complaints and requests. • Conducts reflectivity studies for all signs to insure visibility at night. • Works closely with the City's Traffic Engineer, City Engineer and Engineering Services staff to provide, install and maintain new signage for intersections, no parking zones, pedestrian crosswalks, school crossings etc. to respond to the changing needs of the community and new transportation related capital projects. The Traffic Operations Division plays a very important role in insuring public safety for the motoring public, pedestrians and bicyclists within the City of Denton and aides significantly in accident prevention/reduction through the performance of their daily duties. For example, the staff insures all traffic signs meet the Manual on Uniform Traffic Control Devices (MUTCD) for consistently and familiarity to the motoring public and are periodically inspected to meet federal requirements for light reflectivity standards for adequate visibility during nighttime hours. Similar to the Street Department, the Traffic Operations Division uses a Cartegraph software program called Traffic View to track maintenance work orders on all of their assets. Using hand held portable devices, all signs are located, given a unique identifying numbering system, located on GIS using GPS coordinates along with an installation date, maintenance history, repair costs and other relevant data to help keep track of these smaller assets in the city street right of ways. Some of the issues and challenges that the Traffic Operations Division currently is faced with include: • Funding for new traffic signals for a growing community with increased traffic congestion. Many intersections throughout the City of Denton currently have enough traffic to meet warrant conditions for installation of a traffic signal instead of being managed by two way or four way stop signs but there is not sufficient funding available for installing these new signals. In some instances, the City has helped mitigate these costs by installing less expensive (slack wire span) traffic signals in advance of TexDOT highway widening projects to establish an existing signal presence to help leverage TexDOT funding for a more permanent traditional (pole and mast arm) traffic signalized intersection with the TexDOT highway project. • Funding for modernizing and replacing existing signalized intersections due to aging infrastructure and reduced reliability, pedestrian safety and ADA compliance. The City currently owns and maintains 116 signalized intersections with an average age of 19 years. Thirty three (28%) are at least 30 years old while a total of forty nine (42%) are at least 20 years or older. The estimated life span of a modern traffic control signal system is between 20 to 30 years with some components having a useable life of 10 years while the pole structures may last up to 30 plus years with proper annual inspections. • As the City of Denton continues to grow, the asset management responsibilities of the Traffic Operations Division continues to grow. It often difficult to keep staffing levels and annual O & M budgets in pace with this growth. • Most of the larger asset replacement projects (traffic signals) are currently debt funded through COs or GOs and would be funded at a lower overall cost through annual revenues in the O & M Budget. • There is an increased public demand for alternative transportation accommodations for bicyclists and City of Denton Page 6 of 7 Printed on 7/14/2016 povveied by I_egist9i I;, File #: ID 16-889, Version: 1 pedestrians. As the City of Denton works to expand these facilities through its capital planning and implementation efforts, the maintenance of these new facilities needs to also be considered in the Traffic Operations O & M Budget. • ADA compliance represents a growing demand for improvements for handicapped citizens at signalized intersections. Most of the City's older traffic signals are not compliant with current ADA design standards. There is a growing desire for the City of Denton to have better traffic management for emergency management, events and growing traffic congestion through the development of an Intelligent Traffic System (ITS). These systems are more commonplace in newer urban environments but require significant investments in communication and control infrastructure and require modern traffic signals to build this type of system. STRATEGIC PLAN RELATIONSHIP The City of Denton's Strategic Plan is an action -oriented road map that will help the City achieve its vision. The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence; Public Infrastructure; Economic Development; Safe, Livable, and Family -Friendly Community; and Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this specific City Council agenda item contributes most directly to the following KFA and goal: Related Key Focus Area: Public Infrastructure Related Goal: 2.2 Seek solutions to mobility demands and enhance connectivity EXHIBITS 1. Street Department OCI and Non OCI Expenditure History 2. 20 Million Dollar 2012 Street Improvement Bond Program 3. 24 Million Dollar 2014 Street Improvement Bond Program 4. City of Denton Comparison to Other Agencies (Section 3.4, IMS 2016 Road Survey Report) 5. Presentation Respectfully prepared and submitted: Tim Fisher Assistant Director Water Utilities City of Denton Page 7 of 7 Printed on 7/14/2016 povveied by I_egist9i I;, Ln CD 1 k.0 CD $ T- 0 11 00 CD 1 (IT) CD, 1 CD T -i 1 r -i r -q 1 N rHi t Irn r--1 t Tt r -i I Ln rH I �_O T--4 Tzr Ln t-0 r- c Vt w w 11- CD m Ln Q0 lf N rH 00, Ml 0 N 0 N 0 N r14 rq N vzr 0) N W -t r -I �o r -%j ;,o LO N 0 tT r --A 0 Ct) rn b 0 a) 4zt d VH to LD N 00 00 (7) N VH 0: -- Lf) I I I I -- -1 1 iA- 0 to Z 0 0 0 x Lr) CT) 0) r - r -4 iH ry) V) ro m O 0 0 0 C) c 0 0 0 C) 00 0 0 0 C) V) 0 I -H I�zt 0 co Ul) 0 0 0 0 +o CZ x rq r --i 00 00 r- ol Ln Ln L-01 kl N to Ln rl LLJ c --i N r-4 'zt M 0) T:r ,H LO N r -i 00 oo r-, od to a) rq m i F4 Ln �,o Ln Q) r -- CD C 0 Ln r- �o tlo TH k4o N r--4 ol 0 C-4 (-4 Cq t-4 N! 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City Limit e NOT TO S—E 0 0.5 1 2 Miles 3.4 DENTON COMPARISON TO OTHER AGENCIES The following table presents the steady state versus actual funding levels of various agencies that use similar reporting and analysis software. The list is by no means representing all agencies that use a pavement management system, but rather is a sampling of what other agencies are doing. Agency Funding Comparison Controlling Controlling Actual Actual Mileage Budget Budget Funding Funding Rate Funding Network Agency State Year (m i) PCI Backlog ($M/yr) Rate ($/mi) ($M/yr) ($/m i) Ratio % Index Comments Agency CB CA 2016 344 80 0% 3.00 9,000 3.50 10,000 111 80 Fully funded Agency E TX 2014 128 77 2% 0.80 6,000 0.80 6,000 100 75 Fully funded, excellent backlog Agency EA CO 2015 39 77 0% 0.70 18,000 0.20 5,000 28 77 Underfunded but solid backlog Agency B SD 2014 40 76 4% 0.35 9,000 0.35 9,000 100 73 Fully funded Agency MF OR 2014 270 76 2% 3.00 11,000 2.28 8,000 73 75 Slightly underfunded, very low backlog Agency IB CA 2016 45 76 1% 0.95 21,000 1.00 22,000 105 75 Low Backlog, solid PCI, fully funded Agency P TX 2014 381 75 2% 3.75 10,000 0.43 1,000 10 74 Underfunded, but solid backlog Agency GI NE 2013 284 74 1% 2.50 9,000 3.00 11,000 122 73 Fully funded Agency FT CA 2015 504 73 7% 7.25 14,000 5.00 10,000 71 68 Slightly underfunded, low backlog Agency S AZ 2015 896 72 1% 8.00 9,000 9.40 10,000 111 71 Well funded, looking to improve Agency ST WA 2015 75 72 1% 0.95 12,700 1.00 13,300 105 71 Fully funded, solid PCI, low backlog Agency F NO 2012 438 72 9% 6.00 14,000 4.00 9,000 64 66 Underfunded Agency SV WA 2015 436 72 10% 7.50 17,000 3.08 7,000 41 65 Underfunded - looking for alternate funding Agency GI AZ 2014 905 72 4% 7.50 8,000 2.83 3,000 38 69 Underfunded, but solid backlog Agency BR MO 2016 87 72 1% 0.88 10,000 1.34 15,000 150 71 Well funded, solid PCI, excellent backlog Agency PO ID 2016 247 71 2% 1.10 4,000 1.00 4,000 100 69 Fully funded, excellent backlog Agency SS GA 2015 297 71 7% 4.25 14,000 3.10 10,000 71 66 Slightly underfunded, increasing backlog Agency CC MO 2016 82 71 4% 0.90 11,000 1.45 18,000 164 68 Good PCI and Excellent Backlog Agency FS CO 2014 60 70 1% 0.63 10,000 0.20 3,000 30 69 Underfunded, but solid backlog and PCI Agency SF SD 2015 772 70 4% 16.00 21,000 13.90 18,000 86 67 Slightly underfunded, solid backlog and PCI Agency LAC NM 2016 102 69 5% 1.70 17,000 3.95 39,000 229 66 Fully Funded Agency LY CO 2016 114 69 3% 1.30 11,000 0.65 6,000 55 67 Underfunded, but solid backlog and PCI Agency MC SD 2014 353 69 4% 4.00 11,000 4.00 11,000 100 66 Fully funded, solid backlog and PCI Agency H TX 2015 155 69 2% 1.53 10,000 1.00 6,000 60 68 Underfunded, solid backlog and PCI Agency SB CA 2016 42 67 14% 0.80 19,000 0.50 12,000 63 58 Under funded, solid PCI, working to control Backlog Agency P WA 2015 24 67 7% 0.28 11,000 0.50 21,000 191 62 Well funded, solid backlog and PCI Agency RC OK 2015 156 67 4% 1.40 9,000 1.40 9,000 100 64 Fully funded Agency B WA 2014 140 67 15% 1.50 11,000 0.60 4,000 36 57 Backlog a concem, Underfunded Agency D GA 2013 147 66 23% 3.00 20,000 2.00 14,000 70 51 Underfunded, increasing backlog Agency L CO 2014 160 66 15% 2.30 14,000 2.30 14,000 100 56 Backlog a concern Agency B OK 2015 121 66 6% 0.95 8,000 0.95 8,000 100 62 Fully funded Agency WF TX 2012 170 66 15% 1.40 8,000 0.66 4,000 50 56 Underfunded, decreasing PCI Agency DN TX 2016 426 65 20% 10.50 25,000 5.67 36,000 64 52 Backlog a concern, Underfunded Agency KW FL 2012 65 65 7% 0.75 12,000 0.75 12,000 100 60 Fully funded and working to increase PCI Agency BV OK 2012 152 65 11% 1.25 8,000 1.25 8,000 100 58 Fully funded Agency GL AZ 2015 747 65 5% 15.50 21,000 8.00 11,000 52 62 Underfunded, but solid backlog Agency FC GA 2015 162 64 10% 2.25 14,000 2.38 15,000 107 58 Fully funded, working to control backlog Agency LO CO 2016 105 64 11% 1.85 18,000 1.40 13,000 72 57 Actual funding to be determined, working to increase PCI Agency C CO 2012 443 64 12% 6.00 14,000 5.00 11,000 79 56 Slightly underfunded Agency PTC GA 2015 111 63 5% 1.40 13,000 1.50 14,000 108 60 Fully funded, low backlog Agency LC NM 2012 455 63 17% 5.60 12,000 3.00 7,000 58 52 Underfunded and concerned about backlog Agency O CA 2014 410 61 9% 7.50 18,000 5.10 12,000 67 55 Underfunded Agency B GA 2013 118 60 17% 1.30 11,000 1.50 13,000 118 50 Slightly underfunded, increasing backlog Agency LB CA 2014 786 60 21% 30.90 39,000 14.80 19,000 49 47 Severely Underfunded, High Backlog Agency V CA 2012 472 60 14% 7.50 16,000 2.50 5,000 31 52 Underfunded and concerned about backlog Agency T WA 2016 746 59 11% 28.50 38,000 17.60 24,000 63 53 BL Control, underfunded, sharp B/L Increase expected Agency LC PA 2012 102 59 15% 1.00 10,000 0.75 7,000 70 50 Underfunded Agency CB TX 2015 179 51 20% 2.00 11,000 1.00 6,000 55 41 Underfunded, concerning backlog Average: 16,300 In comparison to other agencies, Denton's control budget requirement of approximately $10.51VI/year ($25,000/mile) is well above the sample average of $16,300. This is consistent with a network that has a moderate average condition coupled with higher than desired backlog. IMS Infrastructure Management Services Denton Report Rev3.doc Page 37 Figure 22 compares the overall network health of various agencies by comparing funding against an aggregation of Network PCI and Backlog. The X axis is the Network Index — a relative scoring of the overall pavement condition and backlog. An agency with a OCI of 100 and no backlog would score a perfect Network Index of 100. A very well managed network would score above 71, while one in healthy condition would fall between 58 and 71 representing a OCI score of 65 with no more than 10% backlog up to a OCI of 75 with only 5% backlog. The minimum target Network Index is 51 representing a OCI of 60 with 15% backlog. Denton's current Network Index is 52 placing it at the lower end of the Minimum Target Zone (shown as the red circle around the blue diamond). At the current level of funding ($6.67M/year), the network would drop into the critical zone (shown as the thick black vertical line) with an index of 47 (solid red circle). 125 - - e.. 10a -j Nd t, vrvO dy 6 trader# Figure 22 — Network Index h@59 2�@VtCO@i i?2V@?�'. h2d rescnt Imp - scMretfuzRlnvY^...d ave —YO,Y:O,r gf., {t -ding t0 Pet,,,n 80 90 100 IMS Infrastructure Management Services Denton Report Rev3.doc Page 38 Al!lent) IUOWOABd 0 H oil CL L a CLo 0 LO 0 LO s m � 3 £ O oo 0 = EA o Q O N U o 0 60- 0 0 °o °O LL a° a° w d d Al!lent) IUOWOABd 0 H IA m 00 r- 0 m Ln r-4 Q V) ry N N �t m N �t r�4 H cc M LL Lr) r- 00 S7 C) 1-1 co 1-1 U') (o Ln r-4 c6 6 ceLri r-- Lri r--: 00 0 C) m 0 It H �o 00 00 C) r1i H 0 cli CD a) 0 QD r1i 1-1 (.0 r14 0 Lf) ryL6 cr C4 zz� ryi r,� 06 U -1 ID -LA � -LA �0- 0 0 m o rH Ln -1 r4 LA Q) v 0 Ln ca rn o o 0 0 0 cc 0 0H c- r� C� CD Lr) — co 0 0 H r 0 H :i- CC Lf) cy) m Q -0 Q)ti n .0 r4 4-j x VI H 0000 r- 0 Lf) Lr) Lo Cr r1i 0 Lf) rH Wj " N q m r7) q -A m r -j --i no clr-� cl Ili l75 rl lyi rW Lri Lq oca r- m m rl r- m r- co r - Ln H = w m m CNJ 0 00 u C� C� Lrp r-- 'Ci 'C� c tl 'C� N C� ri C7 0 N N N m m Ln ko r 0 = ru r Lr r31 1 C) r- r- r- t 1 0 CD LL li- k.0 1-1 00 0 Ln �.c li- m Q) c cr 06 rl r� 6 06 re r4 ca - Q) —U Ln m r, m m N m Asa m r, m Q) 0 n b� -i k -k n :� -k a rH -H rl rH rH rH r4 r-4 r i rn d It 0 4-j z 00 rn r- X 0 N N M ,I- M ea Ln H H II r- m m It m r, 0 N r- r rl� :� C ` cv -i r-- ry Ui 00 -1 W 0 W Ln r4 Ln W M -I Ln m m m m Ln r- 0 d Ln r- x Ln rc r" Do c) q c i N rig -zi- Ln 4c 4m (D r- w m o r� 4 LA 0 0 0 �j 0 LD . . . . . . LL City Hall City of Denton 215 E. McKinney St. - Denton, Texas 76201 www.cityofdenton.com , DENTON File #: ID 16-888, Version: 1 DEPARTMENT: CM/ ACM: Date: Transportation John Cabrales, Jr. July 18, 2016 Legislation Text Agenda Information Sheet SUBJECT Receive a report, hold a discussion and provide direction regarding Transportation Operations. BACKGROUND Transportation Operations supports transportation related planning activities for the regional transportation infrastructure to improve mobility and enhance air quality; all of which impacts the quality of life and economic vitality of the City of Denton and surrounding region. Transportation Operations works directly with the Texas Department of Transportation (TxDOT) on regional surface transportation projects or TxDOT on - systems projects to include but not limited to the 35Express Project, Loop 288 west, FM 426 and FM 1515 (Airport Road). Transportation Operations also coordinates with Denton County Transportation Authority (DCTA) regarding regional and local public transportation service levels with the A -train service and Denton Connect bus service. The Bike and Pedestrian Coordinator is included as part of the Transportation Operations Department and works closely with the Planning and Development Department, Engineering Services, Parks and Recreation Department and Street Division in facilitating bike and pedestrian infrastructure. The Bike and Pedestrian coordinator plays an important role in receiving and dispersing input to citizens as well as working closely with the school district, both universities and DCTA to enhance pedestrian and bicycle infrastructure throughout the City. Recent Accomplishments of the Department include: • TxDOT approval to advance the Loop 288, Brinker and Mayhill amendment to the 35Express Project • Partnered with DCTA to improve passenger amenities for the DCTA Connect System • Implemented bicycle and pedestrian education events and outreach • Coordinated partnership with DCTA and DISD for transportation options to Ryan High School • League of American Bicyclists - Honorable Mention as a Bicycle Friendly Community The Department's multi-year strategy includes: • Improve the City of Denton's position as a leading Active Transportation community in Texas - Assist in further development and implementation of infrastructure to improve alternative transportation mode share from 4.7% to 7% by 2020 City of Denton Page 1 of 2 Printed on 7/14/2016 povveied by I_egivt9i IN File #: ID 16-888, Version: 1 • Attain Bicycle Friendly Community Designation • Update the Pedestrian and Bicycle Linkage Component of the Denton Mobility Plan • Enhance community outreach efforts to improve bike and pedestrian safety • Enhance regional relationship with TxDOT and improve mobility infrastructure in North Texas STRATEGIC PLAN RELATIONSHIP The City of Denton's Strategic Plan is an action -oriented road map that will help the City achieve its vision. The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence; Public Infrastructure; Economic Development; Safe, Livable, and Family -Friendly Community; and Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this specific City Council agenda item contributes most directly to the following KFA and goal: Related Key Focus Area: Safe, Liveable & Family -Friendly Community Related Goal: 5.5 Provide alternative modes of transportation Respectfully submitted: Mark Nelson Director of Transportation City of Denton Page 2 of 2 Printed on 7/14/2016 povveied by I_egist9i I;, City Hall City of Denton 215 E. McKinney St. - Denton, Texas 76201 www.cityofdenton.com , DENTON File #: ID 16-880, Version: 1 DEPARTMENT: ACM: Date: Finance Bryan Langley July 18, 2016 Legislation Text Agenda Information Sheet SUBJECT Receive a report; hold a discussion, and give staff direction regarding the preliminary FY 2016-17 Proposed Budget, Capital Improvement Program, and Five Year Financial Forecast. BACKGROUND The purpose of this Work Session item is continue the preliminary discussions with the City Council regarding the FY 2016-17 Proposed Budget, Capital Improvement Program, and Five Year Financial Forecast. This discussion will provide an opportunity for the City Council to give additional policy direction to assist in the preparation of the FY 2016-17 Proposed Budget. Over the next two weeks, staff will work to finalize the FY 2016-17 Proposed Budget and Five Year Financial Forecast recommendations. The final version of the financial plan will be submitted to the City Council with the City Manager's recommended budget at the end of July. Three items are attached to this report, the presentation for discussion, preliminary priorities of General Fund supplemental packages and the list of all General Fund supplemental packages by departments that was distributed to City Council on July 1, 2016. Handouts of the spreadsheets from Exhibit 2 will be distributed during the work session to facilitate this discussion. STRATEGIC PLAN RELATIONSHIP The City of Denton's Strategic Plan is an action -oriented road map that will help the City achieve its vision. The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence; Public Infrastructure; Economic Development; Safe, Livable, and Family -Friendly Community; and Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this specific City Council agenda item contributes most directly to the following KFA and goal: Related Key Focus Area: Organizational Excellence Related Goal: 1.1 Manage financial resources in a responsible manner EXHIBITS Exhibit 1 - PowerPoint Presentation City of Denton Page 1 of 2 Printed on 7/14/2016 povveied by I_egivt9i IN File M ID 16-880, Version: 1 Exhibit 2 - Preliminary Priority Spreadsheets Exhibit 3 - July 1st General Fund Supplemental Listing Respectfully submitted: Chuck Springer, 349-8260 Director of Finance City of Denton Page 2 of 2 Printed on 7/14/2016 povveied by I_egist9i I;, Q (n O U >1 fo 4-JU ro Ero O U U 4-J (n O O C: 0- ro � L U �. 4-J (o fo (J)4-' U (n O a- -0 0 (a C: 0- :3 :3 X LL w ro W L a -J U L e-\ 4-J un V) L N Lfo >� O o) _ (n N � O N — CD CD L •_ N1 L a--� is O Q O (� U C: CD U •f C: O Efo (n x (a C:Q)C: N mro E (a 0--o 0) O (a �+ fo N(o N U N (a N Q a -J N E = L O -a _0 Q) N > .N L i Z =3 (o 0) U i O L V) E O O L- U ateJ ateJ z 41�_ �_ U N 4 4 a` u U) ro ro U fo E .O fo Ln V) � � U 0) =3 _0N U - fo m VJO O O4-1 �}�� 'v =3 Q L ro ^ O O L — C: p E 0 0-0 a -J �--� L a -J V) - -0 4-d L N O U N A L N ,� . u o X (n u U U - L a � O UQ0-Cc4-JW ro N O N KH U) Q) a -J U) L U L U) ,O (1)L 0 Q L U •� (a -0 Q C: ate -+ Tmmq O M E 4-J — O c w Q N� 4- =3Q `� O cn +J o_— o 0) -0 0 =3 N -0 U- 0 =3 fo � L N N N rl rl rl rl rl rl rl rl 0000 • N N N N LL LL LL LL AM KH Ln a- J —_ V) • U :3 C: 0) :3 :3 O Q U o M Uo L 0) > O E •c: Q) L 4-1 E ro 4-J M a) a--) ON O =3 U : 0)N �IZ- Ln >, m -0 L 0) N M m J) O >' U N E r' fo =3 fO w w D I 6m4 _=3 0) Q =3 cn 3 ra •fo C: O =3 > m cn N o Q •�' _ o- � E ism)0 L O u O r� L ��a�`- wmmmmmi -0 - ro iL u m m W I LA r-1 } LL a LL N on a Q Q m Ln rl Ln 0 Ln O M O N N N r -I N L6 M O O Lr r, 0 O '., O Ln N 0 O '.... 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